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2017-08-24CA Lell 1L®u I ASV COUNTYCOMMISSIONERS'COURT REGULAR 2017 TERM § AUGUST 24, 2017 BE IT REMEMBERED THAT ON AUGUST 24, 2017, THERE WAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS' COURT. 1. CALL TO ORDER 2. ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT: Michael J. Pfeifer David Hall Vern Lyssy Clyde Syma Kenneth Finster Anna Goodman Catherine Blevins County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk 3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3) Invocation — Commissioner Hall Pledge to US Flag & Texas Flag — Commissioner Finster I I P a g e 4. APPROVE MINUTES (AGENDA ITEM NOA) Of July 27, 2017 and August 10, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 2 1 P a g e CALHOUN COUNTY COMMISSIONERS'COURT REGULAR 2017 TERM § JULY 27, 2017 BE IT REMEMBERED THAT ON JULY 27, 2017, THERE WAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS' COURT, 1. CALL TO ORDER 2. ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT: Michael 3. Pfeifer David Hall Vern Lyssy Clyde Syma Kenneth Finster Anna Goodman Catherine Blevins County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk 3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3) Invocation — Commissioner Hall Pledge to US Flag & Texas Flag — Commissioner Finster & Lyssy 11Page CAL H OUN COUNTY COMMISSIONERS'COURT REGULAR 2017 TERM § AUGUST 10, 2017 BE IT REMEMBERED THAT ON AUGUST 10, 2017, THERE WAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS' COURT. 1. CALL TO ORDER 2. ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT, Michael J. Pfeifer David Hall Vern Lyssy Clyde Syma Kenneth Finster Anna Goodman Catherine Blevins County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk 3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3) Invocation — Commissioner Hall Pledge to US Flag & Texas Flag — Commissioner Finster/Lyssy I I Page 5. HEAR FROM (AGENDA ITEM NO. 5) Port O'Connor Citizens Group regarding the Installation of Ventilation fans at the Port O'Connor Community Center Pavilion with a value to be determined at a later date and take any action deemed necessary. (KF) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 3 1 P a g e 6. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 6) to award bid for the Lease of Land for Dry Land Farming and authorize the County judge to sign any necessary documents. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Clyde Syma, Commissioner Pct 3 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 41Page Agenda Item for Commissioners' Court — Thursday, August 24, 2017 Consider and take necessary action to award the bid for the Lease of Land for Dry Land Farming and authorize the County Judge to sign any necessary documents. LEASE AGREEMENT THE STATE OF TEXAS COUNTY OF CALHOUN This lease agreement made and entered into on this 1s` day of November 2017 by and between Calhoun County, Texas (Lessor) and Albert L. Malaer (Albert Malaer Farms), (Lessee) witnesseth that lessor and lessee, in consideration of the premises hereinafter set forth, do hereby contract and agree as follows, towit: ARTICLE I Lessor does hereby lease and rent unto lessee, and lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provision hereinafter contained, the following described land located in Calhoun County, Texas towit: . All the tillable land, estimated to contain 60 acres (which will be treated herein as containing 60 acres regardless of whether it contains more or less), which 60 acres of tillable land is all of the tillable land contained in a certain 83.19 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract or parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Langon Tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas, dated April 15, 1976, recorded in Volume 296, Page 822 of the Deed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in aid of the description of said 83.19 acre tract which contains the 60 acres of tillable land covered by this lease, and said tract of 83.19 acres of land is all of said Langon 175.13 acre tract EXCEPT the East 2400 feet hereof, all as shown on that certain plat which is marked EXHIBIT "A" and attached hereto and made a part hereof for all purposes. If at any time within the 3 year lease period, Lessor needs 10 acres or less from the 60 acres of tillable land covered by this lease, Lessor will give Lessee 180 day's written notice and the rent will be adjusted accordingly. It is understood and agreed that there is located on the aforesaid 83.19 acre tract certain drainage ditches, berm, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the Southern Pacific Railroad Right of Way and along the Northerly, Westerly and Southeasterly boundary lines of said 83.19 acre tract, all as more particularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide Buffer Zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 60 acres of tillable land contained in said 83.19 acre tract; it being provided, however that Lessee may crossover said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the 60 acres covered by this lease. It is also understood and agreed that any buildings which are located on the leased premises do not belong to Lessee and such buildings are not covered by this lease, and the right is reserved for the owner of any such dwelling or building to remove the same from the Langon Tract. ARTICLE II Said leased premises shall be used by Lessee only for the purpose of growing maize, corn, cotton, soybeans, rice and wheat thereon, or any one or more of said five crops. The term of this lease shall commence on November 1, 2017 and shall continue for 3 years, and shall terminate on October 31, 2020 with the option to renew for additional 3 year terms upon Commissioners' Court approval. ARTICLE IV The rental for said leased premises for said term shall be the sum of Forty Five Dollars and Seventy Five Cents ($45.75) per acre per year, or an aggregate of Two Thousand Seven Hundred Forty Five Dollars ($2,745.00) per year, payable as follows: The first year's rental shall be payable in advance upon the execution and delivery of this lease contract at the time the identity of the successful bidder is determined; the succeeding year' rental shall be due and payable on or before the 1'` day of November of each succeeding year until the termination date of the agreement. ARTICLE V Lessor reserves the right to enter upon the leased premises at any time to inspect the same. ARTICLE VI Lessee shall not have the right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtaining the written consent and approval of Lessor. ARTICLE VII All damage to the leased premises, caused by Lessee or his agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and tear, storm, accidental fire or inevitable accident. J ARTICLE VIII In the event Lessee should hold over or be permitted to hold over and occupy the leased premises after its right to occupy the same hereunder has expired or terminated, same shall not be a renewal of this lease in any way, but Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on termination of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condition as same were in at the beginning of the term of this lease, loss by storm, accidental fire, inevitable accident, and normal wear and tear alone excepted. When this lease has terminated, or when Lessee's right to use and occupy the lease premises has terminated under the provision hereof, Lessor, its agents or attorneys, shall have the right, without notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this agreement or by equity for Lessee's breach of any covenant or provision contained in the agreement. ARTICLE X If Lessee shall be in default in the payment of any rental due hereunder, or any installment thereof as and when due, or be in default with respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the occurrence of any one or more of such contingencies, Lessor may give to Lessee written notice setting forth the default of Lessee, and if such default shall not be removed, remedied or corrected within ten (10) days after the filing of such notice, Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy the leased premises shall immediately cease and terminate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. If this lease shall be so terminated, the Lessor, it agents or attorneys, shall have the right without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. Failure of Lessor to enforce any one or more of the provisions of this Article X at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or parties to whom such notice is to be given at his, her, their or its last known address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII This agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article VI hereof. ARTICLE XIII This lease is made subject to all easement, if any, on, over and under the leased premises. ARTICLE XIV This agreement is performable in Calhoun County, Texas. Executed in Duplicate originals this the'— day of n N j"'S r 2017. LESSOR: CALHOUN COUNTY, TEXA . By: _ hN WU � I Mi haelJ.Pfei r, dalhPun County Judge LESSEE: ALBERT L. MALAER, ALBERT MALAER FARMS M Albert L. Malaer Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos, 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-249791 Albert Malaer Farms Port Lavaca, TX United States Date Filed: 08/15/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 82017 Dry Land Lease Nature of interest 4 Name of Interested Party City, State, Country (Place of business)(check applicable) Controlling I Intermediary 5 Check only if there is No Interested Party. X 6 AFFIDAVIT 1 swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. SUSAN RILEY er np„mom Nolow Public, Store of Texas 18-2020 - } Comm Expires 04 --Pgnature of authorized agent of contracting business entity Nofoty ID 1424094 AFFIX NOTARY STAMP I SEAL ABOVE Sworn to and subscribed before me, by the said R I6a+ r r a\ aG f , this the /f I J day of (a%k 4 w3-+ , 20 to certify which, witness my hand and seal of office. a � �a,� � rl�.. n��r Pwbl-C- Signature of officer administering o Printed name of officer administering oath Title of o icer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 Forms provided by Texas Ethics Commission www.ethics.state.N.us version vl.v.000 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-249791 Date Filed: 08/15/2017 Date Acknowledged: 09/05/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Albert Malaer Farms Port Lavaca, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 82017 Dry Land Lease 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.N.us version vl.v.000 SPECIFICATIONS: LAND LEASE See Specifications and Copy of Lease Agreement See General Conditions PRICE PER ACRE �Y, : 7S- 7 -he S The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer or Bidder, and that the contents of this proposal or bid as to prices, terms or conditions of said proposal/bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal, AUTHORIZED SIGNATURE and TITLE: PBINTNAME /. DATEOEBIO: E-9-/7 L36/) Ssz- ""- PLEASE LIST ANY EXCEPTIONS TO THE ABOVE SPECUTCATIONS: TELEPHONE NUMBER: C 361 ) 4 2 o - o s-9 l 0^C 45=75 T' 60 - 2,7A5=00 x 7. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 7) To approve Plans and Specifications for Replacing Windows in the Ag Building at the Calhoun County Fairgrounds and authorize the County Auditor to advertise for bids. A mandatory pre-bid meeting will be held Thursday, September 28, 2017. Bids will be due Tuesday, October 17, 2017 and considered for award on Thursday, October 26, 2017. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 5 1 P a g e Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, August 15, 2017 6:45 PM To: 'Susan Riley' Cc: fraser@avacpa.com; Clyde Syma; david.hall@calhouncotx.org; Kenny Finster; mike pfeifer; vern lyssy Subject: Agenda Item Request Please place the following item on the agenda for August 24, 2017: • Consider and take necessary action on Independent Audit Report for the year ended December 31, 2016 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite a Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 8. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 8) On Independent Audit Report for the year ended December 31, 2016 by Armstrong, Vaughan and Associates, PC Certified Public Accountants. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: Kenneth Finster, Commissioner Pet 4 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 6 1 P a g e SHAREHOLDERS: Nancy L. Vaughan, CPA Armstrong, Vaughan & Associates, P.C. Deborah F. Fraser, CPA 4M Certified Public Accountants Phil S. Vaughan, CPA Communication with Those Charged with Governance To the Honorable Judge and Commissioners' Court Calhoun County, Texas We have audited the basic financial statements of the Calhoun County, as of and for the year ended December 31, 2016, and have issued our report thereon dated June 30, 2017. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter dated September 29, 2016, our responsibility, as described by professional standards, is to plan and perform our audit to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of Calhoun County solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, and our firm have complied with all relevant ethical requirements regarding independence. 941 West Byrd Blvd., Suite 101 • Universal Cigy Texas 78148 Phone: 210-658-6229 • Fax: 210-659-7611 • Email: vaaxhan@avacpa.com 0 ww�v.avacpa.com Qualitative Aspects of the County's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by Calhoun County is included in Note A to the financial statements. There has been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2016 with the exception of the following: No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus, with the following exception: Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements are: • Useful lives and depreciation calculations on capital assets • Allowance for uncollectible receivables for - Fines Receivables - Property taxes - EMS Receivables - Patient Charges Receivable - Nursing Home Resident Charges Receivable • Net pension liability assumptions for mortality rates and investment returns Management's estimate of useful lives of capital assets is based on industry standards and engineering estimates. Allowance for uncollectible receivables is based on past history with the different types of receivables. The assumptions utilized in the calculation for the net pension liability are based on actuarial guidance and are provided by Texas County and District Retirement System and are not subject to County management determination. We evaluated the key factors and assumptions used to develop the estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. For the year ended December 31, 2016, the most sensitive disclosures relate to GASB 68 and the net pension liability (see Note J). Significant Difficulties Encountered during the Audit We encountered no difficulties in dealing with management relating to the performance of the audit. Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures and the financial statements as a whole and each applicable opinion unit. Management has determined that the effects of the following misstatements in the current or prior periods are immaterial, both individually and in the aggregate, to the financial statements taken as a whole and each applicable opinion unit: Understatement of net EMS receivables on the government -wide statements of $46,291; understatement of benefits payable on the governmental statements of $47,693; overstatement of long-term debt and deferred tax collections on the government -wide statements of $45,443 and $55,766, respectively. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements identified by us as a result of our audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole or applicable opinion units. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the Calhoun County's financial statements or the auditor's report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management, which are included in a separate letter dated June 30, 2017. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Public Funds Investment Act As a part of our audit, we review the County's compliance with the Public Funds Investment Act. Our procedures determined that the County is in compliance, in all material respects, with the provisions of the Act. Other Significant Findings or Issues In the normal course of our professional association with the Calhoun County, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the Calhoun County's auditors. During audit procedures, we became aware of other opportunities for improvement with the following suggestions: Census Data The County's internal control policy on GASB Statement No. 68 currently does not address the review of the employee census data recorded in the TCDRS pension records. Thus the County has not independently reviewed the information. GASB Statement No. 68 requires the County include in the current internal control policy to determine that the employee's census information populated by TCDRS into the retirement system has been recorded properly to ensure the pension liability estimate is accurate. The County should develop a policy and review the employee's census data. Control over Court S sy tem The County and District Courts are not reviewing jail credits and other adjustments within Edoc. Management is in the process of changing software from Edoc to Odyssey which will allow clerks to track individuals that are malting any changes to the accounting system. Management should also consider printing an end of month report of all credits and adjustments and verifying that proper approvals are being given. Control over Ticket S sy ten: The 7P clerks can delete, credit, or adjust a balance of an individual's ticket in tracking system without being detected. Management should consider implementing an approval or review process for making adjustments to tickets. Accounting System Access All employees in the Treasurer and Auditor's office have unrestricted access to the County's accounting system. The clerks can adjust pay rates, payroll, and vendor information. The risk of misstatement is mitigated through interdepartmental review and monitoring. However, management should restrict access within the accounting system to the clerk's respective responsibilities. Other Information in Documents Containing Audited Financial Statements Pursuant to professional standards, our responsibility as auditors for other information in documents containing Calhoun County's audited financial statements does not extend beyond the financial information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. However, in accordance with such standards, we have read the information and considering whether such information, or the manner of its presentation, was materially inconsistent with its presentation in the financial statements. Our responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the financial statements. Management is aware that we did not audit the financial statements of Memorial Medical Center, which represent 100% of the assets, net position and revenues of the discretely presented component unit, Memorial Medical Center as of December 31, 2016. This report is intended solely for the information and use of the Audit Committee, County Council, and management of Calhoun County and is not intended to be and should not be used by anyone other than these specified parties. Armstrong, Vaughan & Associates, P.C. June 30, 2017 9. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 9) On Sweetwater RV Campground Development Plan. (KF) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Matt Blaze, Urban Surveying, spoke on this matter. 7 1 P a g e August 16, 2017 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 INW_[algi•G7e\11aPiI Dear Judge Pfeifer: Kenneth W Finster County Commissioner County of Calhoun Precinct 4 Please place the following item on the Commissioners' Court Agenda for August 24, 2017: • Discuss and take necessary action to accept the Sweetwater RV Campground Development Plan. Sincerely, Kenneth W. Finster KWF/at P.O. 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PUBLIC HEARING (AGENDA ITEM NO. 10) Concerning Petition to vacate a 1.01 acre tract of land situated in Outlot 4, Outblock 35, Port O'Connor Townsite Outiots, as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. (Flamingo Bay Hideaway) (KF) START: 10:13 AM END: 10:14 AM 81Page l Kenneth W. Finster County Commissioner cO era County of Calhoun Precinct 4 August 16, 2017 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for August 24, 2017. • Public Hearing concerning Petition to Vacate a 1.01 acre tract of land situated in Outlot 4, Outblock 35, Port O'Connor Townsite Outlots, as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. (Flamingo Bay Hideaway) Sincerely, AVZ( U/ c%vx¢tw Kenneth W. Finster KWF/at P.O. Box 177 - Seadrift, Texas 77983 - email: kfinster@calhouncotx.org - (361) 785-3141 - Fax (361) 785-5602 PETITION TO VACATE 1.01 ACRE PORTION OF OUTLOT 4, OUTBLOCK 35 PORT O'CONNOR TOWNSITE OUTLOTS, CALHOUN COUNTY, TEXAS THE STATE OF TEXAS} THE COUNTY OF CALHOUN} KNOW ALL MEN BY THESE PRESENTS: That the undersigned being the designated agent of the owner of the property described as a 1.01 acre portion of Outlot 4, Outblock 35, Port O'Connor Townsite Outlots an addition in Calhoun County as recorded in Volume 2, Page 1 of the Deed Records of said County, do hereby petition the Calhoun County Commissioner's Court to Vacate said 1.01 acre tract in accordance with Sections 206 and 207 of the Subdivision Regulations and Recreational Vehicle Park` Regulations Adopted by Calhoun County Commissioner's Court on November 29, 2004 and amended on December 13, 2007. The property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioner's Court. The petition will be considered by the Calhoun County Commissioner's Court on August 24, 2017 at 10:00 am. Tera T. Rud i k, R.P Urban SurveyThg, Inc. 2004 N. Commerce Victoria, TX 77901 361-578-_9837 S22159 S. 7/7 l (� August 17, 2017 Kenneth Finster Calhoun County Commissioner Precinct 4 P.O. Box 177 Seadrift, TX 77983 RE: Flamingo Bay Hideaway (our job no. 522159) Dear Commissioner Finster, Please consider this letter as my request to have the following item placed on the August 24, 2017 Commissioner's Court agenda: Public hearing concerning Petition to Vacate a 1.01 acre tract of land situated in Outlot 4, Outblock 35, Port O'Connor Townsite Outlots, as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. If I can provide additional information please do not hesitate to contact me. Sin erely, Trry T. ddick, R.P.L.S. C.i .0. 2004 N. Commerce Street • Victoria • Texas 77901 • Office (361) 578-9837 • Fax (361) 576-9924 104 E. French Street • Cuero • Texas 77954 • Office (361) 277-9061 • Fax (361) 277-9063 12675 Silicon Drive • San Antonio • Texas 78249 • Office (210) 267-8654 • Fax (210) 267-8704 11. PUBLIC HEARING (AGENDA ITEM NO. 11) Concerning Petition to vacate a 6.743 acre tract of land comprised of a portion of Lot 6, Block 9, and a portion of Lot S, Block 10, Port O'Connor Townsite Outlots as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. (KF) START: 10:15 AM END: 10:15AM 9 1 P a g e August 16, 2017 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 Please place the following item on the Commissioners' Court Agenda for August 24, 2017. • Public Hearing concerning Petition to Vacate a 6.743 acre tract of land comprised of a portion of Lot 6, Block 9, and a portion of Lot 8, Block 10, Port O'Connor Townsite Outlots as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. Sincerely, Kenneth W. Finster KWF/at P.O. Box 177 - Seadrift, Texas 77983 - email: kfinster@calhouncotx.org — (361) 785-3141 — Fax (361)785-5602 PETITION TO VACATE 6.743 acre tract of land comprised of a portion of Lot 6, Block 9 and a portion of Lot 8, Block 10, Port O'Connor Townsite Outlots THE STATE OF TEXAS} THE COUNTY OF CALHOUN) KNOW ALL MEN BY THESE PRESENTS: That the undersigned being the designated agent of the owner of the property described as a 6.743 acre tract of land comprised of a portion of Lot 6, Block 9 and a portion of Lot 8, Block 10, Port O'Connor Townsite Outlots an addition in Calhoun County as �eecorded in Volume 2, Page 1 of the Deed Records of said County, do hereby petition the Calhoun County Commissioner's Court to Vacate said 6.743 acre tract in accordance with Sections 206 and 207 of the Subdivision Regulations and Recreational Vehicle Park Regulations Adopted by Calhoun County Commissioner's Court on November 29, 2004 and amended on December 13, 2007, The property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioner's Court. The petition will be considered by the Calhoun County Commissioner's Court on August 24, 2017 at 10:00 am. Tq,rry U rba 2004 N. Commerce Victoria, TX 77901 361-578-9837 S22026.01 5. (i j j1? August 17, 2017 Kenneth Finster Calhoun County Commissioner Precinct 4 P.O. Box 177 Seadrift, TX 77983 RE: Outlot 6, Outblock 9 and Outlot 8, Outblock 10, Port O'Connor Townsite Outlots, Resubdivision No. 1(our job no. S22026.01) Dear Commissioner Finster, Please consider this letter as my request to have the following item placed on the August 24, 2017 Commissioner's Court agenda: Public Hearing concerning Petition to Vacate a 6.743 acre tract of land comprised of a portion of Lot 6, Block 9, and a portion of Lot 8, Block 10, Port O'Connor Townsite Outlots as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. If I can provide additional information please do not hesitate to contact me. Sin erely, A Te�ry T. R! dick, R.P.L.S. C..0. �J 2004 N. Commerce Street • Victoria • Texas 77901 • Office (361) 578-9837 • Fax (361) 576-9924 104 E. French Street • Cuero • Texas 77954 • Office (361) 277-9061 • Fax (361) 277-9063 12675 Silicon Drive • San Antonio • Texas 78249 • Office (210) 267-8654 • Fax (210) 267-8704 12. PUBLIC HEARING (AGENDA ITEM NO. 12) Concerning Petition to Vacate Lots 58, 59, 60, and 61 of Caracol as Recorded in Volume Z, Page 712 of the Plat Records of Calhoun County, Texas (Caracol, Resubdivision No.1) (KF) START: 10:16 AM END: 10:16 AM 101Page August 16, 2017 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 Please place the following item on the Commissioners' Court Agenda for August 24, 2017. Public Hearing concerning Petition to Vacate Lots 58, 59, 60, and 61 of Caracol as recorded in Volume Z, Page 712 of the Plat Records of Calhoun County, Texas. (Caracol, Resubdivision No. 1) Sincerely, AwtzZ i W � Kenneth W. Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 — email: kfinsler@calhouncmx.org — (361) 785-3141 — Fax (361) 785-5602 PETITION TO VACATE Lots 58, 59, 60 and 61 Caracol THE STATE OF TEXAS} THE COUNTY OF CALHOUN} KNOW ALL MEN BY THESE PRESENTS: That the undersigned being the designated agent of the owner of the property described as Lots 58, 59, 60 and 61, Caracol, an addition in Calhoun County as recorded in Volume Z, Page 712 of the Plat Records of said County, do hereby petition the Calhoun County Commissioner's Court to Vacate said lots in accordance with Sections 206 and 207 of the Subdivision Regulations and Recreational Vehicle Park Regulations Adopted by Calhoun County Commissioner's Court on November 29, 2004 and amended on December 13, 2007. The property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioner's Court. The petition will be considered by the Calhoun County Commissioner's Court on August 24, 2017 at 10:00 am. Tetry T. E�`yddick, R.P.L.S. �' l� f Urban Su eying, Inc. f 2004 N. Commerce Victoria, TX 77901 361-578-9837 S21879.02 ... ........ TERRY T. RUDDICK August 17, 2017 Kenneth Finster Calhoun County Commissioner Precinct 4 P.O. Box 177 Seadrift, TX 77983 RE: Caracol, Resubdivision No. 1(our job no. S21879.02) Dear Commissioner Finster, Please consider this letter as my request to have the following item placed on the August 24, 2017 Commissioner's Court agenda: Public Hearing concerning Petition to Vacate lots 58, 59, 60 and 61 of Caracol as recorded in Volume Z, Page 712 of the Plat Records of Calhoun County, Texas. If I can provide additional information please do not hesitate to contact me. C. .ely, / I T. R ddick, R.P.L.S. 2004 N. Commerce Street • Victoria • Texas 77901 • Office (361) 578-9837 • Fax (361) 576-9924 104 E. French Street • Cuero • Texas 77954 • Office (361) 277-9061 • Fax (361) 277-9063 12675 Silicon Drive • San Antonio • Texas 78249 • Office (210) 267-8654 • Fax (210) 267-8704 13. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 13) On Resolution for County of Calhoun Approval of Hazard Mitigation Plan. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Michael Pfeifer, County Judge SECONDER: Kenneth Finster, Commissioner Pct 4 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster H Page b ° C4 U w �C �i '� bA ' N N a — � N U ca3 w0 b U w0 O cd 0 -C C C1 y O ° y d, .p N b H `� b U U Q 48 U Fi N vyi Yom✓ bA ax7- °0 too ,b o u y O 0 O ° '.� '� P .b by.p° U Op �", . bA C .O FrQT]y, ca U C cd v� +U+ U A sUi b4 u Q' O h do bb U p, cd 37 •a cd zOHw wO �ti �Ij W) 0 Nx p . yQ"Y U u & 5 O Z ° U o O w °a cn C14 O O q 'd y0 f C � o ro o w a j a o p �° q 0 0.l obn F' 0 U N Ri in SA N N S7 p O p cd W w ��W+ W (7+j p b W ca ��yi 'Cp �D U U U ap�i •� PS b Q^ 'Sq o aH l� cd o iib avu Cli � i� .--i N m b w b 0� � z G � ° u C ilm O M. 14. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 14) On Interlocal Cooperation Agreement between Calhoun County ISD and Calhoun County for Providing Standby Ambulance to Football Games. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster ___ _ 121Page INTERLOCAL AGREEMENT FOR PROVIDING STANDBY AMBULANCE TO FOOTBALL GAMES STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § This Interlocal Cooperation Agreement is made and entered into by and between the Calhoun County Independent School District (hereinafter "SCHOOL'), a political subdivision of the State of Texas, acting by and through its duly elected School Board and its acting superintendent, and Calhoun County, and all of its associated entities (hereinafter "COUNTY"), a political subdivision of the State of Texas, acting by and through its duly elected County Judge and Commissioners. WITNESSETH: In consideration of the mutual covenants and agreements set forth in this Contract, and other good and valuable consideration stated herein below, SCHOOL and COUNTY hereby mutually agree as follows: ARTICLE I. PURPOSE It is the purpose of this agreement is facilitate and provide for STANDBY AMBULANCE SERVICE at the local football games in Port Lavaca, Texas. Specifically, the COUNTY is hereby contracting and agreeing with the SCHOOL to provide the labor, fuel and equipment necessary for the Calhoun County Emergency Medical Service to provide ambulance service at local football games. Pursuant to Section 791.001, the work is to be performed at property owned by the SCHOOL. The SCHOOL agrees to 1 provide access to the stadium for the EMS and their personal and ambulance that can be quickly accessed and egressed for any emergency. EMS and the COUNTY reserved the right to respond to another emergency in the County should they have too depending on the nature of the emergency call and the number of ambulances that are on duty or actively engaged in a call. The County will provide the ambulance, personnel and all appropriate equipment to property man and staff an emergency response ambulance according to proper standards and custom in the industry. The SCHOOL will pay the COUNTY the sum of $40.00 per hour for each paramedic or driver that is staffing the ambulance at the football game. The COUNTY will submit a bill the SCHOOL at the end of each month for these hours worked. ARTICLE II. AUTHORITY This Contract is entered into by the parties hereto pursuant to the Texas Interlocal Cooperation Act, Section 791.002 of the Texas Government Code. The authority for the legislation as set out in said Interlocal Cooperation Act. This Contract shall be governed by and subject to the laws of the State of Texas and, specifically, any of the terms and conditions of this Contract are subject to and shall be construed in accordance with the construction ofthe Texas Interlocal Cooperation Act recited hereinabove. ARTICLE III. TERMS The term of this Contract shall commence on the date of execution hereof and shall 2 continue until it is terminated by the SCHOOL and the COUNTY. ARTICLE IV. SEVERABILITY If any provision of the Contract is held invalid, such invalidity shall not affect other provisions or applications of the Contract which can be given effect without the invalid provision or application, and to the end of the provisions of this Contract are declared to be severable. ARTICLE V. MISCELLANEOUS PROVISIONS This Contract constitutes the entire agreement between COUNTY and SCHOOL and supersedes any prior understandings or written or oral agreements between the parties respecting the subject matter of this Contract. No amendment, modifications, or alteration of the terms of this Contract shall be binding unless it is in writing, dated subsequent to the date of this Contract, and duly executed by the parties to this Contract. If, as a result of a breach of this Contract by either party, the other party employs an attorney or attorneys to enforce his rights under this Contract, then the defaulting party agrees to pay the other parties' reasonable attorney's fees and costs incurred to enforce this Contract. This Contract shall be binding upon and insure to the benefits of the parties hereto, their respective heirs, executors, administrators, legal representatives, successors and assigns. 3 EXECUTED IN DUPLICATE ORIGINALS, retained by each parry hereto, effective the g_ day of Q , 2017. CALHOUN COUNTY, TEXAS CLHOUN COUNTY INDEPENDENT SCHOOL DISTRICT By: la�JJ By: ichael Pfei r, C u ty Judge James Cowley, Superintendent ATTEST: ATTEST: C&A"By: l ,�,��y " i°�1��t' ► I By: Anna Goodman, County Clerk Kelly Taylor, Deputy Superintendent Calhoun County, Texas 0 15. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 15) On Boundary Agreement on Property Location for property located in Benito Morales Survey, Abstract No. 28, Calhoun County, Texas and authorize Commissioner David Hall to sign Affidavit. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 131Page David E. Hall Calhoun County Commissioner, Precinct #1 202 S. Ann Port Lavaca, TX 77979 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer, (361)552-9242 Fax (361)553-8734 Please place the following item on the Commissioners' Court Agenda for August 24th, 2017. • Consider d take action on allowing Commissioner Hail to sign Affidavit on property location f Austin Karl. (see attached) Sincerely, David E. Hall I DEH/apt ® m AFFIDAVIT OF DAVID HALL, COUNTY COMMISSIONER PRECINCT #1 W m w fy w STATE OF TEXAS } T - -i COUNTY OF CALHOUN) w r� BEFORE ME, the undersigned authority, this day personally appeared DAVID HALL, who after being by me duly sworn, on oath deposes and says: ¢ m 1. I am over the age of 18 and am a resident of the State of Texas. I have personal knowledge of the facts herein, and, if called as a witness, could testify completely thereto. 2. I suffer no legal disabilities and have personal knowledge of the facts set forth below. } 3. I have agreed to a boundary agreement with Justin Karl as depicted on attached Exhibit "A" and Exhibit "B". WE I decl a u der the penalty of perjury that the foregoing is true and correct. Exe uted his t L7 day ofa 4 2017 r David NOTARY ACIUVOWLEDGEMENT STATE OF TEXAS, COUNTY OF CALHOUN: This Affidavit was acknowledged before me on this day of 0,etc,, e,'} , oLo1'1 by David Hall, who, being first duly sworn on oath according to law, deposes and says that he has read the foregoing Affidavit subscribed by him, and that the matters stated herein are true to the best of his information, knowledge and belief. -- Notary Public My commission expires 4—L T - S .w x -- Notary Public My commission expires 4—L T - 0.73 ACRE STATE OF TEXAS § COUNTY OF CALHOUN § Benito Morales Survey Abstract No. 28 Calhoun County, Texas. DESCRIPTION of a tract or parcel of land containing 0.73 acre situated in the Benito Morales Survey, A- 28, Calhoun County, Texas and being part of Block 510, Bayside Beach Addition, Volume Z, Page 39 of the Calhoun County Plat Records. This 0.73 acre also being part of that property described in a Special Warranty Deed recorded in File No. 201700322 of the Calhoun County Official Records and being shown on the property boundary agreement on the affidavit attached hereto between Calhoun County and the current owner of this 0.73 acre. This 0.73 acre is more particularly described by metes and bounds as follows: BEGINNING at 1/z inch rod set in the Southwest line of Ocean Drive as recognized by Calhoun County for the North corner of this 0.73 acre being described, which bears S 47° 54' 59" E, 1050.82 feet from an existing 5/8 inch iron rod located at the West corner of Lot 9, Palm Lake Addition according to the recorded plat in Volume Z, Page 703 of the Calhoun County Plat Records; THENCE, S 49° 05'53" E, with the Southwest line of said Ocean Drive a distance of 200.00 feet to a''/2 inch iron rod set for the East corner of this 0.73 acre being described; THENCE, S 40° 54'07" W, a distance of 170.00 feet to 1/2 inch iron rod set for the South corner of this 0.73 acre being described; THENCE, N 43° 23' 15" W, a distance of 201.00 feet to a 1/2 inch iron rod set for the West corner of this 0,73 acre being described; THENCE, N 40° 54'07" E, a distance of 150.00 feet to the PLACE OF BEGINNING, containing within these metes and bounds 0.73 acre. This fieldnote description and a plat were prepared from a survey made on the ground under my direction on August 8, 2017 and all set corners are capped "Ellis 4736". Dennis J. Ellis Registered Professional Land Surveyor, No. 4736 Firm Registration No. 10194034 Note: Bearings are based on the recorded plat of Palm Lake Addition in Volume Z, Page 703, Calhoun County Plat Records. "EXHIBIT A" MATAGORDA 11091, o\ � PSE POO\.1\ON P Slole r rex., canon Caa,ly 1J AAS GCO.R. Stile aa/ Texea Cdnovn County IJ7/5l6 GGO.R. a'60, \ �s\1eA ,?a /t e* 0 `Coa\o1\1no O``\� BEARINGS ARE BASED ON THE RECORDED PUT OF PALM LAKE AUDIDON IN VOLUME Z, PAGE 705 OF THE PLAT RECORDS OF CALHOUN COUNTY, TEXAS. 0.73 ACRE Texaa "Rhd4fiW Sodely 797J Acm 259/767 cam, oOD � GO\t� Slnla Of Texaa ro Cahoon 6b Ljr wA75 CGO.R. SURVEY PLAT SHOWING 0.73 ACRE SITUATED IN THE BENITO MORALES SURVEY, ABSTRACT NO. 28 CALHOUN COUNTY, TEXAS I DO HEREBY GEROFY THAT THIS SURVEY WAS MADE ON THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON ON AUGUST 08, 2017. DENNIS t ELLIS DATE REGISTERED PROFESSIONAL LAND SURVEYOR TEXAS N0. 4736 FIRM REGISTRATION NO. 10194034 Dennis J. Ellis, P.O. Box 7343, %Aotorla, Texas 77903 1-351-571-2052 (Cell) 1-361-579-7099 (Fax) GRAM BY, O.W.D. WD RECON'0 BY' D.J.E. AUOUST OB 2017 BCA 1" = 60' B No.: J. KARL DRA o NJKARLI LEGEND 0 IRON ROD FOUND 0 IRON ROD SET C.C.D.R. CAIHOUN COUNTY DEED RECORDS C .O.R. CAIHOUN COUNTY OFFICIAL RECORDS P.O.D. POINT OF BEGINNINO SURVEY PLAT SHOWING 0.73 ACRE SITUATED IN THE BENITO MORALES SURVEY, ABSTRACT NO. 28 CALHOUN COUNTY, TEXAS I DO HEREBY GEROFY THAT THIS SURVEY WAS MADE ON THE GROUND OF THE PROPERTY LEGALLY DESCRIBED HEREON ON AUGUST 08, 2017. DENNIS t ELLIS DATE REGISTERED PROFESSIONAL LAND SURVEYOR TEXAS N0. 4736 FIRM REGISTRATION NO. 10194034 Dennis J. Ellis, P.O. Box 7343, %Aotorla, Texas 77903 1-351-571-2052 (Cell) 1-361-579-7099 (Fax) GRAM BY, O.W.D. WD RECON'0 BY' D.J.E. AUOUST OB 2017 BCA 1" = 60' B No.: J. KARL DRA o NJKARLI 16. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 16) On Nominations for candidates to the Board of Directors of the Calhoun County Appraisal District for a two year term to begin January 1, 2018 and ending December 31, 2019. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Commissioner Lyssy back on the board 141Page CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street * P.O. Box 49 Port Lavaca, Texas 77979 Appraisal: (361)552-8808 Collections: (361) 552-4560 Fax: (361) 552-4787 Website: www.calhouncad.org August 15, 2017 Board of Directors William Swope, Chairman William Bauer, Vice Chairman Jessie Rodriguez, Secretary Vern Lyssy, Board Member Kevin Hill, Board Member Chief Appraiser Jesse W. Hubbell Greetings to the Presiding Officers, Governing Bodies and Officials of Calhoun oi42�; Calhoun County ISD, City of Port Lavaca, City of Seadrift and the City of Point'Coir122fcirt+' tpt„.il2cYr, It is time to begin the nomination process for the Board of Directors of the Calhoun County Appraisal District for the next two year term. The term begins January 1, 2018 and ends December 31, 2019. I have included with this letter a calendar of events for the deadlines for action on the part of each governing body, the calculation indicating the number of votes to which each taxing unit is entitled, a nomination form and sample nomination resolution that you may use. Please do not vote for any candidate at this time. The first action required is to nominate candidates. A copy of the written resolution must be submitted for the nomination and actual vote when taken. You may nominate as many as you wish, but there are only five (5) directors on the board. Current board members are Bill Swope, Bill Bauer, Jr., Commissioner Vern Lyssy, Kevin Hill and Jessie Rodriguez. Nominations must be submitted to the appraisal district before October 15, 2017. Should you have any questions, concerns or suggestions please do not hesitate to give me a call. Respectfully, Jesse W. Hubbell Chief Appraiser 2018-2019 VOTING ALLOCATION FOR THE ELECTION OF THE CALHOUN COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS Taxing Unit Taxing Unit Levy Total Voting Levy Multiplier Percentage Per Tax Code Roundedto Nearest Whole Number Number of Directors Number of Votes for Each Tax Unit CCISD $ 42,943,919 $ 64,292,192 67% 1000 668 5 3340 COUNTY $ 16,243,534 $ 64,292,192 25% 1000 253 5 1263 CITY OF PORT LAVACA $ 4,157,868 $ 64,292,192 6% 1000 65 5 323 CITY OF SEADRIFT $ 336,459 $ 64,292,192 1% 1000 5 5 26 CITY OF POINTCOMFORT $ 610,412 $ 64,292,192 1% 1000 9 5 47 TOTAL 1 $ 64,292,192 1 1 100%1 1 10001 1 5000 CALENDAR OF EVENTS FOR THE ELECTION OF THE CALHOUN COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS (2018-2019 TERM): Before October 1, 2017. Chief Appraiser will calculate and deliver to each taxing unit entitled to vote the number of votes to which each unit is entitled. The number of votes for each taxing unit entitled to vote is determined by the ratio of the individual taxing unit levy to the aggregate total levy of all taxing units entitled to vote. Before October 15, 2017: As a taxing unit that is entitled to vote in the election, the governing body may nominate candidates by resolution, but must send the results to lite appraisal district office before October 15, 2017. Taxing units may nominate as many candidates as they prefer, but there are only 5 directors on the appraisal district board. Before October 30, 2017: After receiving all timely submitted nominations the chief appraiser will prepare the ballot by listing the names of each candidate in alpha order and distribute the ballot to each taxing unit entitled to vote. Before December 15, 2017: The governing body shall determine its vote by resolution and submit it to the chief appraiser. Each taxing unit may cast all votes for one or distribute them to as many candidates as preferred. It takes 834 votes to assure election to the board of directors. Before December 31, 2017. The chief appraiser will count the votes, declare the 5 candidates receiving the largest cumulative vote totals elected and submit the results to the governing body of each taxing unit in the District and to the candidates. A RESOLUTION OF Calhoun County (TAXING UNIT NAME) FOR THE NOMINATION OF CANDIDATES FOR THE BOARD OF DIRECTORS OF THE CALHOUN COUNTY APPRAISAL DISTRICT 2018-2019 TERM RESOLUTION No. WHEREAS, this is the selection year for the Board of Directors of the Calhoun County Appraisal District; and WHEREAS, the Board of Directors consists of five members who serve two- year terms, beginning January 1, 2018 through December 31, 2019; and WHEREAS, CALHOUN COUNTY is a taxing unit entitled to nominate candidates to the Calhoun County Appraisal District, if so desired. NOW THEREFORE, BE IT RESOLVED BY THE PRESIDING BODY OF Calhoun County. THAT: (TAXING UNIT NAME) The following individuals are nominated and submitted as exhibited in the attached list to Calhoun County Appraisal District for election to the Calhoun County Appraisal District Board of Directors. PASSED AND APPROVED by the Commissioners' Court this 24thday of August , 2017. ()I Presiding Office ATTEST: r1l �� i1 P JA Kjv d � ftlCW nature and Title OFFICIAL NOMINATIONS FOR THE CALHOUN COUNTY BOARD OF DIRECTORS: 2018-2019 TERM TAXING UNIT COUNTY OF CALHOUN NOMINEES 1.) VERN LYSSY 2.) 3.) 4.) 5.) 6.) 7.) 17. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 17) On renewal of aerobic septic system service contract for Precinct #2 with Geigle's Utilities and authorize Commissioner Lyssy to sign. (VL) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 151Page Vern Ly Calhoun County Commissioner, Precinct #2 5812 FM 1090 aws F Port Lavaca, TX 77979 9 GMfluoi c� `� August 14, 2017 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM (361) 552-9656 Fax (361) 553-6664 Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for August 24, 2017 Discuss and take necessary action to renew aerobic septic system service contract for Precinct 2 with Geigle's Utilities. Sincere) r Vern Lyssy VL/1j Geigle's Utilities 1501 E. Mockingbird Ln 219 Victoria, TX 77904 Phone: (361) 570-0203 Date: 8/10/2017 Fax: (361) 237-4848 www.guwastewater.com wendell@guwastewater.com Permit #: 2007-80 To: Calhoun County PCT 2 6812 FM 1090 contract Period Port t -Lavaca, TX 77979 Start Date: 8/1012017 End Date: 813112018 Phone: (361) 552.9656 Subdivision: Site: 6812 FM 1090, Port Lavaca, TX 77979 County: Calhoun Gelgle's Utilities Installer: Geigle's Utilities 3 visits per year - one every 4 months Agency: Victoria City - County Health Department Mfg/Brand: Consolidated Treatment Systems, Inc. / Nayadic HB 80 Map Key: ID: 194 This is to Certify that the above COMMERCIAL sewage system has a RENEWED inspections agreement per Texas Commission on Environmental Quality (TCEQ) standards for on site sewerage facilities as required. Inspection reports by the above service company will be filed with the authorized agency as required by the TCEQ regulations. A weather proof tag or label will be attached to the controller showing the month that each inspection was made. Items included on the Inspection Report generally include aerators, filters, irrigation pump, air compressor, disinfection device, chlorine supply, OK System light, spray field vegetation, probe, sprinkler or drip backwash. We will visit your site within 72 hours of you notifying us of a problem. Geigle's Utilities is certified by the manufacturer of your system. The air filter will be cleaned at each visit. This agreement does not include the cost of repairs. This agreement es not include the cost of chlorine. Of Home Own Date: Phone: Certified Inspector: Date: Wendell Geigle Geigle's Utilities Date: 811 012 01 7 To, Calhoun County PCT 2 5812 FM 1090 Port Lavaca, TX 77979 Gelgle's Utilities 1501 E. Mockingbird Ln 219 Victoria, TX 77904 Phone: (361) 570-0203 Fax: (361) 237-4848 www.guwastewater.com wendell@guwastewater.com Fee: 1 $400.00 Loyal Customer Discount 0 00 Start: 1,8/1012017 Total Fee: $350.00 End:/8131/2018 Site: 5812. FM 1090 Port Lavaca, TX 77979 Dear Customer, QyngBI7ji l (361)552-9656 Victoria City - County Health Department County: Calhoun Permit: 2007.80 This letter is to inform you that your SERVICE contract for your aerobic septic system is due to expire on the above date. Enclosed please find a new contract for your signature. Please return it to me with your payment due 30 days prior to the above date. Also please verify your address and phone number as listed above and notify me of any corrections. A completed contract will be sent back to you, and, one will be forwarded to the authorizing agency. The renewed contract is due to the authorizing agency thirty days prior to the expiration of the current contract. If you have any questions, please call me at (361) 570-0203. Thank you in advance for your Sincerely, Wendell Geigle Geigle's Utilities CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- 4 and 6 If there are Interested parties, complete Nor, 1, 43, 5, and 6 if there are no Interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 1 Name of business entity tiling form, and the city, state and country of the business entity's place of business. Geigle's Utilities 2017-251952 Victoria, TX United Stades Date Piled: 2 Nameofgovernin tal entity or state agency that is a party to the contract for which the form -is being filed. 08/21/2017 Calhoun County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2007-80 Renewed inspections agreement per Texas Commission on Environmental Quality (TCEQ) standards for on site sewerage facilities located at 5812 FM 1090 Port Lavaca Texas 77979 4 Name pPinterested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 6 Check only If there is NO interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, underens er p KY of p Nry, that the shwa disclosure is true and corcect, PENNYEDECKEF ��wo'ft 10 105036re awz/" y Co My Commission Expires s j ,E� Juiy 30,2020 Signature of autho ed gent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE 11 Sworn to and subscribed before me, bythe said thisther7�oC f') (� day of U. Gt f" 20 to card ty hick, witness my hand and seal 4office, � f G ffi e or adffilrilettiring oath Printed name of officer administering oath Title of officer administering oath Cnnna nrnvideA [%"T ---- ,, ., .., IfW V11111115JIV11 www.etrncs.state.mus versionv1.0.88s Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FoRm 1295 loft Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-251952 Date Filed: 08/21/2017 Date Acknowledged: 09/05/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Geigle's Utilities Victoria, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2007-80 Renewed inspections agreement per Texas Commission on Environmental Quality (TCEQ) standards for on site sewerage facilities located at 5812 FM 1090 Port Lavaca Texas 77979 4 Name of Interested Party City, Stale, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP! SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 18. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 18) On appointments/ reappointments to Drainage District #8. (KF) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syron, Finster 161Page DRAINAGE DISTRICT #8 Philip Henke Chairman 1198 FM 1289 Port Lavaca TX 77979 552-6360 920-6360 Melbourn Shillings 7127 St. Highway 238 Port Lavaca TX 77979 552-3059 HOME 920-0314 Michael Mutchler 4542 St. Highway 238 Port Lavaca TX 77979 552-2316 Home 920-0078 Appointed 9-01-05 to 8-31-17 Appointed 9-01-05 to 8-31-17 Appointed 9-01-05 to 8-31-17 Susan Riley From: May, Joyce - NRCS-CD, Port Lavaca, TX <Joyce.May@tx.nacdneLnet> Sent: Wednesday, August 09, 2017 2:46 PM To: Susan Riley Subject: Commissioners Susan, DD #6, 8, and 10 commissioners said they would serve another term. Good to go on 24th docket. Thanks, Joyce This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. 19. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 19) On appointments/reappointments to Drainage District #6 and Drainage District #10. (VL) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 171Page DRAINAGE DISTRICT #6 Tony Haschke Jr. 1840 School Rd. Port Lavaca TX 77979 482-8338 Lawrence Sturm 1358 School Road Port Lavaca TX 77979 552-5756 home 482-6392 Rolando Reyes Jr. 262 Clegg Rd. Port Lavaca TX 77979 361-552-7993 home 361-552-5474 Work Appointed 05-22-08 to 8-31-17 Chairman 02-09-06 to 08-31-17 09-10-09 to 08-31-17 Susan Riley From: May, Joyce - NRCS-CD, Port Lavaca, TX <Joyce.May@tx.nacdnet.net> Sent: Wednesday, August 09, 2017 2:46 PM To: Susan Riley Subject: Commissioners Susan, DD #6, 8, and 10 commissioners said they would serve another term. Good to go on 24" docket. Thanks, Joyce This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. DRAINAGE DISTRICT #10 Doris Mills 1553 Farik Road Port Lavaca TX 77979 552-2753 Home Mike Hahn 1212 Farik Road Port Lavaca TX 77979 552-6123 HOME 920-0889 David Hahn 545 Hackberry Bend Port Lavaca T X 77979 552-1971 552-7035 HOME 920-1955 Appointed 3-22-07 to 8-31-17 Appointed 08-11-I1 to 08-31-17 Chairman Appointed 04-12-07 to 08-31-17 Susan Riley From: May, Joyce - NRCS-CD, Port Lavaca, TX <Joyce.May@tx.nacdnet.net> Sent: Wednesday, August 09, 2017 2:46 PM To: Susan Riley Subject: Commissioners Susan, DD #6, 8, and 10 commissioners said they would serve another term. Good to go on 24" docket. Thanks, Joyce This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. 20. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 20) To enter into minutes Annual Road Report as required by Section 251.005 of the Texas Transportation Code and authorize County Judge to send Reports and Letter to 2017-2018 Grand Jury. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Kenneth Finster, Commissioner Pet 4 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 181Page MICHAEL J. PFEIFER Calhoun County judge 211 S. Arm Street, Suite 301 - Port Lavaca, Texas 77979 (361) 553-4600 - Fax (361) 553-4444 - Email: mike.pfeifer@calhouncotx.org August 24, 2017 TO: 2017-2018 Grand Jury Re: Annual Road Report as Required by Section 251.005 of the Texas Transportation Code Dear Grand Jury Foreman, Attached please find the Annual Road Report from each Precinct as required by Section 251.005 of the Texas Transportation Code. 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I A O 0 0 'b Cs CD rO+ 0 0 w a a a as 0 0 CD N p a a as CD C CD 2. n r* a w G m 0 0 PO0 0 w a H rt O H a' CD z H O O 9 C1.� x0 z cn a' CA n 0 ° O C7 - (D O rn ID n C i1. r4• rn a O Lo s i J Im- t, 0 a Ut .A W N •`� � �Hr7 O z H O �7 Z o tr a°% a w oa c O Q, n Oro (Dw o 0• CD O0 `CQ" to w O •°n Oco ro cD ,.* � w -, rn ro o ro m CDH N �' I� rrJ N .7 a o n Ica w n `p 0 C I m 0 6q `� O r+ (D un LO)u» - in CD y 0 'cJ O I H v Q w �JCD I fl p C1 ro I oro a 52.CD G7 I a n a IDO r+ r N O v_ n G I rt x a o b (Am cD w ro 1 ( CG b 0 n + I o 0 `CD I o a ro CD a I w Q CD CD ::v o ro CD w I p. Y m n I w o croI o W � o'-'• I tJt w o a _— I ° w 0 I w 0 _ 0 o C) crCD C I o w a ro Qrq ro 21. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 21) To rescind action of July 27, 2017 transferring 2001 Dodge Ram VIN 3B7HC13Y81G798018 from Sheriff's Department to Precinct #1. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Michael Pfeifer, County Judge SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 191Page CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER ITEM TO PCT 1 COMMISSIONER HALL DATE: AUGUST 24, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR AUGUST 24, 2017 • Consider and take necessary action to put intothe Calhoun County Sheriff's Office fleet the abandoned vehicle, a 2001 Dodge Ram VIN# 3B7HC13Y81 G798018. Above described vehicle was on court on July 27, 2017 to be transferred to Commissioner Pct 1 fleet. Sincerely, ��:aR� Bobbie Vickery Calhoun County Sheriff CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER ITEM TO PCT 1 COMMISSIONER HALL DATE: JULY 27, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR JULY 27, 2017 • Consider and take necessary action to put into Calhoun County Pct. 1 fleet from the Sheriff's Office abandoned vehicle, a 2001 Dodge Ram VIN# 3B7HC13Y81G798018. Sincerely, 4' r s $, Y ) / f � fAJ Bobbie Vickery Calhoun County Sheriff 22. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 22) To put in the Calhoun County Sheriff's Office fleet the abandoned vehicle, a 2001 Dodge Ram VIN 3B7HC13Y81G798018. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 201Page CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER ITEM TO PCT 1 COMMISSIONER HALL DATE: AUGUST 24, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR AUGUST 24, 2017 • Consider and take necessary action to put intothe Calhoun County Sheriff's Office fleet the abandoned vehicle, a 2001 Dodge Ram VIN# 3B7HC13Y81 G798018. Above described vehicle was on court on July 27, 2017 to be transferred to Commissioner Pct 1 fleet. Sincerely, 1.01 Bobbie Vickery Calhoun County Sheriff 23. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 23) To transfer from Calhoun County Sheriff's Office fleet the abandoned vehicle, a 2001 Dodge Ram VIN 3B7HC13Y81G798018 to Precinct #1 and remove from Sheriff's Department Inventory. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 211Page CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER ITEM TO PCT 1 COMMISSIONER HALL DATE: JULY 27, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR JULY 27, 2017 • Consider and take necessary action to put into Calhoun County Pet. 1 fleet from the Sheriff's Office abandoned vehicle, a 2001 Dodge Ram VIN# 3B7HC13Y81 G798018. Sincerely, .0 '" p k�,, a T s! ✓",P Bobbie Vickery Calhoun County Sheriff 24. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 24) To amend the 2017 Salary Order. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: Kenneth Finster, Commissioner Pet 4 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 221Page Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Friday, August 04, 2017 2:50 PM To: 'Susan Riley' Cc: Mary Orta; Dustin Jenkins; Clyde Syma; david.hall@calhouncotx.org; Kenny Finster; mike pfeifer; vern lyssy Subject: Agenda Item Request -Salary Order Amendment Attachments: SALARY ORDER -2017 AMENDMENT Eff 2017.08.24.pdf Please place the following item on the agenda for August 24, 2017: Consider and take necessary action to amend the 2017 Salary Order. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 209 ORDER PASSING MAIUMUM SALARIES, MAKING INOWLY APPROPRIA11ON& AND PASSING HOLIDAY SCHEDULE Delete AMENDMENT EFFECTIVE AUGUST X 2 Annual Salary 1 Paramedic Supervisor/Training Coordinator ($63,092) Add 1 Administrative Assistant -EMS $38,786 25. PUBLIC HEARING (AGENDA ITEM NO. 25) On the 2018 Proposed Budget. START: 10:26 AM END: 10:26 AM 231Page NOTICE OF PUBLIC HEARING ON PROPOSED BUDGET The Calhoun County Commissioner's Court will hold a Public Hearing on the 2018 Proposed Budget in the Calhoun County Commissioner's Court Room of the Courthouse, on August 24, 2017 at 10:00 a.m. This notice is in accordance with Section 111.007 and Section 111.0075 of the Texas Local Government code. 26. PUBLIC HEARING (AGENDA ITEM NO. 26) On the matter of amending the 2017 Calhoun County Budgets. START: 11:23 AM END: 11:23 AM __ 241Page NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that Calhoun County Commissioners' Court will hold a public hearing in the Commissioners' Courtroom, 211 S. Ann Street, in Port Lavaca, Texas, at 10:00 a.m. on August 24, 2017 on the matter of amending the 2017 Calhoun County Budgets. The public shall have the right to be present and participate in such hearing. Michael J. Pfeifer Calhoun County Judge Susan Riley From: Cindy Mueller <cindy.mueiler@calhouncotx.org> Sent: Wednesday, August 02, 2017 3:31 PM To: susan riley Cc: Candice Villarreal; Clyde Syma; david.hall@calhouncotx.org; Kenny Finster; mike pfeifer; vern lyssy Subject: Budget Amendment Hearing Please schedule for 8/24/17. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 O O r Q 2 Z W_ s W_ a w O N m a O O a�7 i I V I b s m LZ.J c a �e c w�l C CI z 7 F m a p O O W m O O h W Z Z 0 co g Z Z hu c z W 9 N ru L n C.% V: Q 2 Q a J m 0 m 27. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 27) On the matter of amending the 2017 Calhoun County Budgets. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 251Page 28.ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES: (AGENDA ITEM NO. 28) i. Calhoun Tax Assessor/Collector ii. County Treasurer iii. County Sheriff — July 2017 iv. District Clerk v. County Clerk —July 2017 vi. Justices of Peace vii. County Auditor viii. Floodplain Administration ix. Extension Service — July 2017 x. Adult Detention Center SHP Medical RESULT: APPROVED [UNANIMOUS] MOVER: Michael Pfeifer, County Judge SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 261Page SHERIFF'S OFFICE MONTHLY REPORT Jul -17 BAIL BOND FEE $ 1,215.00 CIVIL FEE $ 493.54 JP#1 $ - JP#2 $ 496.60 JP#3 $ 335.00 JP#4 $ - JP#5 $ SEADRIFT MUN. $ 275.00 PC MUN. $ 2,787.20 COUNTY COURT $ - CASH BOND $ - TOTAL: $ 5,602.34 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUAT(ON JULY 2017 DESC GLCODE CINL CRIMINAL OFFICIAL PUDLIC RECORDS PROBATE TOTAL DISTRICT ATTORNEY FEES 1000-44020 $ 193.65 $ 193.65 BEER LICENSE 1000-42010 $ 6.00 $ 5.00 COUNTY CLERK FEES 1000.44030 $ 228.00 $ 309.86 $ 13,115.75 $ 308.00 $ 14,039,01 CO. BUY FEE 100044140 $ - JURY FEE 100044140 $ - $ - ELECTRONICFILINGFEESFOR&FILINGS 1000-44058 $ 04.00 $ - $ - $ 34.00 $ 110.00 )UDGE'S EDUCATION FEE 1000-44160 $ - $ 35.00 $ 35.00 IUDGE'5 ORDER/SIGNATURE IMO -44180 $ 22.00 $ - $ 34.00 $ 56.00 SHERIFF'S FEES 100044190 $ 75.00 $ 159,45 $ - $ 175,00 $ 409.45 VISUAL RECORDER FEE LOW 44250 $ 27.00 $ 27.00 COURT REFPORTER FEE 1000-44270 $ 76.00 $ 105.00 $ 100.00 RESTITUTION DUE TO OTHERS TWO 49020 $ - ATTORNEY FEES -COURTAPPOINTEO 1000-09030 $ 276.28 $ 276.28 APPELLATE FUND ITGC) FEE 2620-44030 $ 25.00 $ 40.00 $ 65.00 TECHNOLOGY FUND 2663-44030 $ 31.00 $ 31.00 COURTHOUSE SECURITY FEE 2670.44030 $ 25.00 $ 23.23 $ 40100 $ 40.00 $ 489.23 COURT INITIATED GUARDIANSHIP FEE 2672-44030 $ 140.00 $ MOOD COURT RECORD PRESERVATION FUND 267344030 $ 50.00 $ 00.00 $ 130.00 RECORDS ARCHIVE FEE 267544030 $ 3,900.00 $ 3,900.00 DRUG ALCOHOL COURT PROGRAM 2698 44030 005 $ 86.40 $ 86.40 JUVENILE CASE MANAGER FUND 269944033 $ - $ - FAMILY PROTECFIONFUND 270644030 $ 30.00 $ 30.00 PRE-TRIAL OIVERSON AGREEMENT 2.729-44034 $ - $ - LAW LIBARYFEE 2731-44030 $ 176.00 $ 245.00 $ 420,00 RECORDSMANAGEMENT FEE -COCLK 2738-44380 $ 19,36 $ 3,930.00 $ 3,949.36 RECORDS MANGEMENT 2739-10899,44030 $ 25.00 $ 174.29 $ - $ 40.00 $ 230.29 BONO FORFEITURE 2740091.45050 $ - $ - FINE$ -COUNTY COURT 2740-45040 $ 3,176.90 $ 3,176.90 STATE POLICE OFFICER FEES 7020-20740 $ 0.86 $ 0.06 CONSOLIDATED COURT COSTS 7070.10699 $ - $ - CONSOLIDATED COURT COSTS -COUNTY 707020610 $ 64.31 $ 64,31 CONSOLIDATED COURT COSTS - STATE 7070-20740 $ 576.65 $ 576.65 DRUG& ALCOHOL COURT PROGRAM -COUNTY 7390-20610-999 $ 17.67 $ 17.67 DRUG& ALCOHOL COURT PROGRAM -STATE 7390-20740-999 $ 70.72 $ 70.72 STATE ELECTRONIC FILING FEE 7403.999-22887 $ 150.00 $ 240.00 $ 390.00 STATE ELECTRONIC FILING FEE OR 7403-999-22990 $ 30,73 $ 38.73 EMSTRAUMA 7405-999-20740 $ 179.46 $ 170.46 CIVIL INDIGENT FEE - COUNTY 7480.20610 $ 2.50 $ 4.00 $ 6.60 CIVIL INDIGENT FEE - STATE 7480-20740 $ 47.50 $ 76.00 $ 123,50 JUDICIAL FUND COURT COSTS 7495-20740 $ 116.21 $ 116.21 JUDICIAL SALARY FUND -COUNTY 7505-20610 $ 4.64 $ 4.64 IUDICIAL SALARY FUND -STATE 7505-20748 $ 41.83 $ 41.83 JUDICIAL SALARY FUND 7505-20740-005 $ 210.00 $ - $ 204.00 $ 504.00 TRAFFIC LOCAL(ADMI NISTRATIVE FEES) 7538.22884 $ 3,60 $ 3.60 COURT COST APPEAL OF TRAFFIC RED NP APPEAL) 7538-22885 $ - $ - JUVENILE CRIME & DELINQUENCY FUND 7538-22886 $ - BIRTH -STATE 785520780 $ 108,00 $ 108.00 INFORMAL MARRIAGES -STATE 7855-20782 $ 25.00 $ 25.00 JUDICIAL FEE 7855-20786 $ 200,00 $ 280.00 $ 480.00 FORMAL MARRIAGES -STATE 7855-20788 $ 270.00 $ 270.00 NONDISCLO50RE FEE 7855-999-20790 $ - $ - TCLEOSECOURT COST 7856-999-20740 $ 028 S 028 JURY REIMBURSEMENT FEE 7857-10899 $ - $ - JURY REIMBURSEMENT FEE COUNTY 7857-20610 $ 3.12 $ 3.12 JURY REIMBURSEMENT FEE -STATE 785730740 $ 27.90 $ 27.90 STATE TRAFFIC FINE- COUNTY 7860.20610 $ 1.00 $ 1,80 STATE THAI FIC FINE - STATE 7860-20740 $ 34.20 $ 34.20 INDIGENT DEFENSE FEE,COUNTY 7865-20610 $ 1.58 $ 1.58 INDIGENT DEFENSE FEE - STATE 7865-20740 $ 13.93 $ 13,93 TIME PAYMENT 7865-10899 $ - $ - TIME PAYMENT -COUNTY 7950-20610 $ 96.83 $ 96.03 TIME PAYMENT -STATE 7950-20740 $ 96.83 $ 96.83' BAIL JUMPING AND FAILURE TO APPEAR -COUNTY 7970-20610 $ - BAILIUMPINGANDFAILURETOAPPEAR - STATE 7970.20740 S - DUE PORT IAVACAPD 999099991 $ 27.04 $ 27.04 OUESEAORIFTPD 999099992 $ '1.54 $ 1.54 DUE TO POINT COMFORT PD. 9990.99993 $ - 216. $ 2,16 DUE TO TEXAS PARKS & WILDLIFE 9990-99994 $ $, DUE TOTE%AS PARKS& WILDLIFE WATER SAFETY 9990.99995 $ OUETOTABC 9990.99996 $ - DUE TO OPERATING/NSF CHARGES/DUE TO OTHERS $ $ 62,90 $ 62,90 $ 1,422.00 $ 5,964.20 $ 21,754.75 S 2,250.00 S 31,390,86 TOTAL FUNDS COLLECTED $ 31,390.96 - FUNDS HELD IN ESCROW: $ (3,00) AMOUNT DUE TO TREASURER: $ 31,297.32:: TOTAL RECEIPTS; i. ...31,307.96=: AMOUNT DUE TO OTHERS; $ 90.63 IOF2 iRFASUREfl REFORiS 8/1.2017 _ CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION .._. _._. JULY 2017 C yore WRAN OMI 5YMF7 2a BEGINNING BOOK BALANCE 6/30/2017 $ 5,040.00 FUND RECEIVED $ DISBURSEMENTS $ ENDING BOOK BALANCE 7/31/2017_._;'. $ 6840.00 OUTSTANDING DEPOSITS" OUTSTANDING CHECKS" RECONCILED BANK FUND RECEIVED DISBURSEMENTS ENDING BOOK OUTSTANDING DEPOSITS" OUTSTANDING CHECKS" 7/31/2017 $ 6,640.90 IC .5/30/2017. - - $ 75,730.00 $ 1,600.00 7/31/2017 $ 94,303.30 IN TRUST - IOC BANK CO's Data Issued r::ql�846.64 e '.. PUrtbaseal RdltBtlrewals I:. Balance 10 ': Interest 07131117 74825 11/19/2009 .64 $ 1,846.64 49466 113012013 1.19 $ 49.24 $ 19,740.43 60782 1/15/2015 .02 $ 18.83 $ 9,420.85 60790 1/15/2015 .02 $ 10.83 $ 9,420.85 50004 1/15/2015 ,02 $ 18.83 $ 9,420.05 60863 2/2/2016 0.75 $ 8.75 $ 3,517.50 50871 2/2/2016 8.75 $ 8.75 $ 3,517.60 61134 5/28/2015 $ $ $ TOTALS: $ 56,761.29 $ 123.23 $ $ 66,884.62 A 7�7- 8/15/2017 Submilled by: Anna M Goodman, County Clerk Date 2OF2 UM. REPOWflI,IOMIILMUDITOR AND MEASURER REPOWS1017.0'/3117 TREASURER REPORTS eu,,017 ADM 2.6 Reprint - 2.81 EXTENSION ACTIVITY REPORT TO COUNTY Miles traveled 352 Selected maior activities since last report- June 2017 July 6: Judged at District Record book judging July 9: Held Poultry Clinic July 10: Held Steer/heifer progress show July 11: Attended Junior Leadership lab with 3 youth July 12: Held Record book trip to reward youth that completed a record book July 25-27: Attended District Council Retreat in Brownwood. July Various: assisted 4-H youth with fair projects. Direct Contacts: Phone:67 E-mail/Letters:412 Office:9 Site:7 Major events for next month — July 2017 Aug 1-4: TEA4-HA state conference Aug 8: Hog Clinic Aug 9: Beef cattle short course Aug 10: Achievement night Aug 12: Club officer training and Kick off party Aug 15: Iamb and goat progress show Ag 17-18: Outdoor challenge camp Aug 21-22: Lamb and Goat Camp Aug 25: Healthy South Texas meeting Eric Taylor Name County Extension Agent — 4-H & Youth Development Title Calhoun County July 2017 Date (Month -Year) D-843 NERSCOURT st-Iy Texas Agril-ife Extension Service • The Texas A&M University System • College Station, Texas Major events for next month — August 2017 August 3: Planning meeting for Junior Marine Exploration Week August 3: Family Fun Kayaking night August 5: Hard Head Derby August 4-5: fishing tournament surveys in POC August 7: Public hearing for Oyster Regulations August 8: CHARM August 15-17: Vessel Turn In Program August 17: ASBPA meeting in Galveston August 18: Outdoor Challenge Kayaking August 18-19: POC Offshore Tournament August 21: Retirement celebration for Dr. Terrie Looney August 22: South Texas Zone Committee meeting August 25: Kayaking with OLG P grade students Rhonda Cummins Name CEA -CMR Title Calhoun County Date (Month -Year) Texas A&M AgriLife Extension • The Texas A&M University System • College Station, Texas Sea Grant Metrics • Number of Events: 1 o Number of People at Events: 28 • Number of Presentations: 0 o Number of People at Presentations: 0 • Number of K-12 Educational Activities: 0 o Number of Youth: 0 o Number of Educators: 0 • Number of Certificates Issued: 0 • Number of Volunteer Hours: 34 • Number of Volunteers: 21 I ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled: 1,059.2 Selected maior activities since last renort July 7: I traveled to the Longbranch Ranch outside of Fredericksburg, Texas to interview Dr. Wallace Klussman, Professor Emeritus Texas A&M University. This was one of many interviews to be conducted in preparation for the 501 anniversary of Texas Sea Grant as we try to create a library of oral histories. Klussman served as the first Sea Grant Program Leader in 1968 until 1982 when he was promoted to the Department Head of the Wildlife & Fisheries Sciences Department. July 11: Kayaking with OLG church youth group was conducted in Point Comfort for 20 youth and 8 chaperones. Basic kayaking instructions and safety briefing were given prior to launching boats. Each participant wore a correctly sized life jacket and each vessel had a noise making device onboard per the Texas Water Safety Rules. All seemed to enjoy getting out on the water. July 12-13: I conducted another round of economic impact studies at the Poco Bueno Fishing tournament. This is part of an ongoing effort with the Ag Economic Department to quantify the monies spent in Calhoun County during such tournaments. I also visited shrimp boats and passed out angle meters for TED'S to captains in preparation for the opening of shrimp season on July 15. July 18-19: Surveys were also gathered at Lonestar Shootout for the same economic impact study. While in town, I collected used fishing line from several boats and other collection points around town. July 25: I attended the Texas Extension Specialist Association's annual award banquet to accept their award for Distinguished Program Achievement - Community and Resource Development. They recognized me for my "passion and support through social, environmental and economic work with Texas A&M AgriLife Extension Service clients." It was an unexpected honor to be nominated by Dr. Rebekka Dudensing from the Ag Economics Department. July 27: Continuing work on the Texas Sea Grant Oral History project took me to League City to visit with retired Galveston County Marine Agent Mel Russel. I carpooled with retired Education Specialist Willie Younger of Bay City. Direct Contacts by: Office: 7 E-mail/Letters:197 Site: 106 Newsletters: 1138 Phone: 39 ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 990 Selected major activities since last report- July 2017 July 6: District Record Book Judging- Victoria. July 7-8: State 4-H Dog Show- Belton. July 10: Steer & Helfer Progress Show. July 13: Grain Sorghum Hybrid Test Harvest. July 14: Live oak tree site visit. July 16-19: Prime Time Summer Camp- Brownwood. July 28: Cotton Defoliation Test and Harvest Corn Hybrid Test. Direct Contacts: Phone:20 E-mail: 45 Newsletter: 65 Office:25 Site:8 Major events for next month — Auoust 2017 August 7-9: Beef Cattle Short Course- College Station. August 10: 4-H Achievement Night. August 17 & 18: Outdoor Challenge Camp, Geri L Kline Calhoui Name County County Extension Anent — Agriculture & Natural Resources July 2017 Title Date (Month -Year) Texas AgriLife Extension Service • The Texas A&M University System • College Station, Texas Travel(Personal Vehicle) In County Mileage: 25.7 Out of County Mileage:414.60 cJUI2CJi �.�'�U.U72lI Calhoun Name County County Extension Agent -Family and Consumer Science July2017 Title Date (Month -Year) Texas A&M Agril.ife Extension Services • College Station, Texas ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled :440.30 Selected major activities since last report-July 2017 July 3: Tina meet with the Texas Extension Educators Association where they discussed about the state meeting in September. There next meeting will be on August 28. July5:Tina had her Pool Walk and Talk Summer program at the YMCA pool. They had 15 in attendance and she gave a presentation on flavoring water during the summer. July 6: Tina attended the District 11 Record book Judging event that was held in Victoria, TX July12: Tina had her Pool Walk and Talk Summer program at the YMCA pool. They had 17 in attendance and she gave a presentation about healthy snacks while traveling. July 13 & 14: Tina traveled to Rockport to help Aransas county with there kids in the kitchen even July 18 & 19: Tina held a kids in the kitchen camp where they had 5 attend. The kids learned how to make butter, pasta and strawberry Kiwi Jam. July 19:Tina had her Pool Walk and Talk Summer program at the YMCA pool. They had 16 in attendance and she gave a presentation. July 20 & 21: Tina and two youth health ambassadors attended the Healthy South Texas Summit. Where the kids learned how to present food demos, learned about Asthma, and Diabetes. July 26: Tina had her Pool Walk and Talk Summer program at the YMCA pool. They had 16 in attendance and she gave a presentation. July31: Tina along with her colleagues meets with Donnie Montemayor to discuss the upcoming Healthy South Texas initiative and goals for Calhoun county. Direct Contacts: Phone: 1195 E-mail/Letters:375 Office:13 Site:28 Website/Newspaer:9400 August 2017 Pool Walk and Talk TEEA Meeting Lunch n learn w so lu r � a; J N A C� G N 0% mN h VryN�dq T mN°%O'lNOdd v'�i oo vNw N W M M b ^^ d' T d' V, h vi d' N ,�+, M 0 z W n U 0 •o z � w � •� cn V ri U > > > ao h V391. a > w x v a x C F >04 w' > V a mFe a. V o U it tr U s. y a>lge. &UU U 2n>. U a w>> d� a a� 3� n• a w a � w 'O N •� �� v cv w N, �w id Qo v I . V dam•' a U •�•y °� U O O 9 T 4 ,�• w � p, p � �pj= � ,},�( a .9 �, � e OD 1• C �x3o r r n n r r r r n n n r n n n r r r r r r o r o r r r r n n b 0 r n n n izz �� izz i:z� n n (DuQ N c Ol 7 a ° o m E .c c E u U w c c N O0 m O o w u u 29. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 29) To accept donations in the amount of $50 from Jack and Barbara Campbell and $30 from Carol & Gerry Wiley to Calhoun County EMS in memory of Rich Maughlin. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: David Hall, Commissioner Pet I AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 271Page Susan Riley From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Friday, August 18, 2017 1:07 PM To: 'Susan Riley' Subject: RE: AGENDA To Accept donations for EMS from Jack and Barbara Campbell for $50 and Carol & Gerry Wiley for $30 both in memory of Rich Maughlin RHONDA S. KOKENA CoL w T`"45 .WC4- CaUwu-vv Cov.+gy AK4%,ew 11 202 S. AP,.w Sf., SLtUib A Por+La.vara, Telcay 77979 (361)553-4614 off" (361)553-4614 fax, From: Susan Riley [mai!to:susan.riley@calhouncotx.org] Sent: Friday, August 18, 2017 1:56 PM To: 'Rhonda Kokena' Subject: RE: AGENDA Who are the donations for? What department? Susan From: Rhonda Kokena[mailto:rhonda.kokena(@calhouncotx.ore] Sent: Friday, August 18, 2017 12:49 PM To: Susan Riley <susan.rilev@calhouncotx.ora> Subject: AGENDA Susan, I have a couple of donations that I should have put on the agenda two times ago....... Ugggh! To Accept donations from Jack and Barbara Campbell for $50 and Carol & Gerry Wiley for $30 both in memory of Rich Maughlin Thanks and have great weekend. RHONDA S. KOKENA Cou.w}y Treasurer Caldn.ou.w C4u*4y AK*Lzw It 202 S. Ah.w Sf., Su.r�fe. A Por+Lavaca,, TvyAy 77979 (361)553-4614 offU. (361)553-4614 fax, 1 30. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 30) To accept donations to Calhoun County No Action 281Page 31. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 31) On the matter of declaring certain items of County property as surplus/salvage. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet 4 SECONDER: David Hall, Commissioner Pet 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 291Page 32. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 32) To transfer certain items of County property from the Commissioners' Court Inventory to the Auditor/Treasurer: Inventory no. 402-0041; Security System with Cameras, Motion Detectors, and Installation. (MP). RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet 2 SECONDER: Clyde Syma, Commissioner Pet 3 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 301Page Calhoun County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By: county Judge Inventory Number Description Serial No. Transfer From/To Department 402-0041 Security System Commissioners' Court to Auditor(rreasurer Cameras, Motion Detectors, Installation Susan Riley From: Candice Villarreal <candice.villarreal @calhouncotx.org> Sent: Tuesday, August 15, 2017 9:43 AM To: 'Susan Riley'; 'Ron Reger' Subject: RE: InventoryTransfer_CC_IT Susan, In further research, it appears the Security System Asset # 402-0041 should actually be in the Treasurer and Auditors Offices. If you could just add those departments to the transfer form instead of IT that would be great. Thanks! Candice From: Susan Riley[mailto:susan.riley@calhouncotx.org] Sent: Monday, August 14, 2017 9:17 AM To: Ron Reger Cc: Candice Villarreal Subject: I nve ntoryTra n sfer_CC_IT Ron, attached is an inventory Transfer form to transfer certain IT items from Commissioners' Court to the IT Department. This Transfer of items will be on the 8-24 agenda. Susan Susan Riley Administrative Assistant to Calhoun County Judge Michael J. Pfeifer and Commissioners' Court 361-553-4600 Phone 361-553-4444 Fax 33. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 33) To transfer certain items of County property from the Commissioners' Court Inventory to the IT Department. (See List) (MP) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Clyde Syma, Commissioner Pet 3 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 311Page Calhoun County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By: County Judge Inventory Number Description Serial No. Transfer From/To Department 402-0039 Equipment (Surge Protector, Etc) Commissioners' Court to IT Department %220110M SwiMiit XaC C2Si6Yr i�YsYDX�K 402-0038 Web Filter Commissioners' Court to IT Dept Barracuda 5 yr Energize UP Spyware 310 402-0040 Dell Sonicwall NSA 3600 Firewall COEAE4B2F81 C Commissioners' Court to IT Dept 34. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 34) To transfer certain items of county property from the Office of County Judge to the EMS Department: Inventory No. 401-0062; XTL2500 Motorola Astro P25 VHF/Emergency Communication Project Radio. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Clyde Syma, Commissioner Pet 3 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 321Page Calhoun County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By: county Judge Inventory Number Description Serial No. Transfer From/To Department 401-0062 XTL2500 Motorola Astro P25 VHF/ 518CHF0628 County Judge to EMS Department Emergency Communication Project Radio Susan Riley From: Dustin Jenkins<Dustin.Jenkins@calhouncotx.org> Sent: Monday, August 14, 2017 8:30 AM To: Susan Riley Subject: Re: InventoryTransfer_CJ_EMS Susan, We do have the radio. I found the XLT2500 Motorola Astro P25 VHF Radio with the corresponding serial number. Please let me know if any further action is necessary. Thanks, Dustin -----Original Message ----- From: "Susan Riley" <susan.riley@calhouncotx.org> To:<Dustin.jenkins@calhouncotx.org> Cc: "Candice Villarreal" <candice.villarreal@calhouncotx.org> Date: Mon, 14 Aug 2017 08:11:02 -0600 Subject: I nventoryTra nsfe r_C]_EM S Dustin, attached please find an Inventory transfer form for a radio to be transferred from the County Judge to the EMS Department. Judge Pfeifer said that this radio was removed from his vehicle at the EMS station and was left there for the use of the EMS department. There is nothing you need to do, except verify that the Radio is at your station. Please let me know if you have any questions. Susan Susan Riley Administrative Assistant to Calhoun County Judge Michael J. Pfeifer and Commissioners' Court 361-553-4600 Phone 361-553-4444 Fax 35. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 35) On matter of transferring certain items of County property from one County department to another County Department. (See List) NO ACTION - _ 331Page 36. APPROVAL OF PAYROLL (AGENDA ITEM NO. 36) NO ACTION 341Pagc 37. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 37) On any necessary budget adjustments. 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W N --` C �- DDDDD ME_ D D D D D Z= "I= rrrrr 00000 C C C C C P,= LL L L M = -u -u-u _ T m m m m s 00000 m= m=V C= MIN=_ m 0 000000 2 A _ � y zzzzz Z Z Z Z Z m m -zi w 0 0 a a r r �n = b1 O EA 0 EA EA fA EA d3 T 0 0 0 0 0 m=_ s� I_ Mg M= O 0 0 0 0 0 0 z z-_ ? N � tm0 O l40 = ER d1 ev r� fA Efl 69 EA iA Pn Fn O 0 0 0 0 0 0 C3 T r v v v X y O Z W c 0 m m 1 In O a e. c 0 i V X m z c m O N W c 0 Q c O n n r a a 0 z O v m D m m z 0 O D r (O J rj o m � �c Zo A G) N X .X K eta . m ll G) 1 Z m m 0 �m r D T . Z ..� Z K v co so e 00 z X A Z N i 0 u 38. APPROVAL OF BILLS (AGENDA ITEM NO. 38) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Michael Pfeifer, County Judge AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 3 6 1 P a g e August 24, 2017 2017 APPROVAL LIST - 2017 BUDGET 32 COMMISSIONERS COURT MEETING OF 08/24/17 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 31 $334,440.59 FICA P/R $ 45,969.50 MEDICARE P/R $ 10,751.08 FWH P/R $ 38,646.21 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 3,090.98 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,354.40 TEXAS ASSOCIATION OF COUNTIES HEBP P/R $ 401,550.88 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R $ 136,444.66 TMPA P/R $ 280.00 UNITED WAY OF CALHOUN COUNTY P/R $ 10.00 MASA TRANSPORT SOLUTIONS A/P $ 1,062.00 AT&T A/P $ 51.15 AT&T MOBILITY A/P $ 2,795.17 CABLE ONE A/P $ 1,906.89 CARDMEMBER SERVICE - SHERIFF/JAIL A/P $ 4,235.41 CARDMEMBER SERI A/P $ 8,225.80 CAVALLO ENERGY TEXAS LLC A/P $ 49,117.33 CENTERPOINT ENERGY A/P $ 1,715.62 CITY OF POINT COMFORT -POSTAGE A/P $ 15.12 CPL RETAIL ENERGY A/P $ 64.98 FRONTIER COMMUNICATIONS A/P $ 3,278.07 HOPE KURTZ A/P $ 326.69 REPUBLIC SERVICES #847 A/P $ 3,781.36 TEXAS WAVENET WIRELESS A/P $ 99.99 TISD, INC A/P $ 199.98 UNITED STATES POSTMASTER A/P $ 98.00 VOYAGER A/P $ 9,180.13 TOTAL VENDOR DISBURSEMENTS: $ 1,058,691.99 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 53,110.33 CAPITAL PROJECT- IMPROVEMENT PROJECTS A/P $ 402.00 CAPITAL PROJECT - RB INFRASTRUCTURE A/P $ 21,570.00 TOTAL TRANSFERS BETWEEN FUNDS: $ 75,082.33 TOTAL AMOUNT FOR APPROVAL: $ 1,133,774.32 ASIC 2 It 2617 6ALHOUN uOUNTY ,MPRS COURT MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR -----August 24, 2017 PAYABLES AND PAYROLL 7/3/2017 Weekly Payables 380,112.49 7/5/2017 McKesson Drugs 3,763.78 7/6/2017 Weekly Payables 179,890.97 7/6/2017 Patient Refunds 281.00 7/10/2017 McKesson Drugs 3,293.35 7/10/2017 Payroll 256,542,04 7/10/2017 Payroll by checks 4,583.43 7/11/2017 Weekly Payables 12,250.00 7/1112017 Patient Refunds 24,710.99 7/11/2017 Nursing Home Transfers 14,260.38 7/13/2017 Weekly Payables 23,235.32 7/1312017 Payroll Liabilities 97,212.12 7/1312017 Credit Card Invoice 4,253.74 7/14/2017 Weekly Payables 247,206.46 7/17/2017 TDCRS 174,879.16 7/17/2017 McKesson Drugs 3,585.53 7/18/2017 Weekly Payables 265,420.80 7/20/2017 Weekly Payables 1,000.00 7 /2 412 01 7 McKesson Drugs 3,513.38 7/24/2017 Payroll 241,611.93 7/24/2017 Payroll by Check 2,014.91 7/24/2017 Credit Card Invoice 3,459.00 7/27/2017 Payroll Liabilities 87,322.04 7/31/2017 McKesson Drugs 2,750.21 7/31/2017 Monthly Electronic Transfers for Payroll Expenses(not incl above) 427.62 7/31/2017 Monthly Electronic Transfers for Operating Expenses 7,027.33 Total Payables and Payroll $ 2,044,607.98 INTER -GOVERNMENT TRANSFERS Check# Name Inter -Government Transfers for July 2017 7/28/2017 DY6 DSRIP Round 1 346,982.72 DY6 DSRIP Round 1 41,077.40 Total Inter -Government Transfers $ 368,060.12 SUBTOTAL MEMOR)ALMEQICALCENTERDI5BURSEMEN�S_ `;'.$2,432;668?10: INDIGENT HEALTHCARE FUND EXPENSES = , $ ;53;110:33 NURSING HQME UPL,EXPENSES FORJti1y 2017 _ __ $1s111737ss - I�vT up 2017,MEAP NH Program $ 2 55o;Gs5.U0. MMCCpnstructron 14 MMC NH Fort Bend 100.OD 7/28/2017 GRAND,T,OTAEDI$BURSEMENT3APPROVEpAugu"sfZ4,2017. 100.00 From IBC Bank to Prosperity Bank Date Check# Name Amount 7/28/2017 13 MMC Private Waiver Clearing Fund 816,593.67 7/28/2017 3629 MMC Clinic Construction Account 100.00 7/28/2017 17 MMC NH Ashford 100.00 7/28/2017 18 MMC NH Broadmoor 100.00 7/28/2017 13 MMC NH Crescent 100.00 7/28/2017 14 MMC NH Fort Bend 100.OD 7/28/2017 14 MMC NH Solera 100.00 7/28/2017 1 MMC NH Golden Creek 100.00 7/28/2017 10439 MMC CC Indigent Healthcare 3,170.36 7/28/2017 107 MMC Operating 100.00 Grand Total $ 820,564.03 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- August 24, 2017 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic Community Pathology Association Richard Arroyo -Diaz MMCenter (In-patient $13,951.35 / out-patient $24,246.841 ER $5,265.27) Memorial Medical Clinic Memorial Medical Center - OP Clinic Port Lavaca Clinic Regional Employee Assistance Singleton Associates, PA Victoria Anesthesiology Assoc Victoria Eye Center SUBTOTAL Memorial Medical Center (Indigent Healthcare Payroll and Expenses) Co -pays adjustments for July 2017 186.92 89.01 47.85 43,463.46 3,826.43 66.54 534.90 170.01 435.43 659.49 233.62 49,713.66 4,166.67 Subtotal 53,880.33 (770.00) 0.00 e r � r r r r r r r r m m m m mX� m m z d y Fo g 0 0 0 0 0 0 y lOx1 h01 M M h01 hof b0'1 c x x x x x x m o� X Fo g 0 0 0 0 0 0 y Oro y Oro REw K ro ro ro ro0 0 O O 0 O O U b�rx 4� o"m,� C7.lm ��x ay 5�x 9H y�yJ�x am HO I' "7770.111w my JJ O O O O O O O O O O O O O O O O N O yy�O� Z ro� ryryrytyyyy� ,d_ a Off\ X SOC x X o O M � � �t Y Y 0,ro a y0�0 9 9 9 `�• O N O O O O O O O O O O O O A N O [A O O O O O O U N r T O O O O O O O O O O O O A W b W W A U CD r J C r J H r Y t ry S r�y C4' r Y rH ` N r p rt] n n QH C: C, a�E Cu 7O N O y ci W m I U U U A O T O N 8 J U O o� X Fo g z H O � O y o0 y Oro y ry REw K O O O U b�rx 4� o"m,� C7.lm ��x ay 5�x 9H y�yJ�x am HO I' "7770.111w my JJ n O v� p mH0 �O H0 w a Oroi, m� yy�O� Z ro� ryryrytyyyy� ,d_ a Off\ x M � 8 J U a ww w w w w w ww waa a �ro o o < m w O O O O O O O O O b W N zzX9zte zzz �0 ozzz d z deddedddel4 dz r r�y ro y�y r ro r rry � y�y � gyro ro � gyro ro O O o O O O O O o O N O o O O o l0 G W Y Q, T U A U O N P O N Po Q O O W N J J N J W lA W U W O� J N r pr Or pr pr Or r pr Or pr r Or pr p pr Or °r Mm Ko .y. 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A A A " � 2 � J J p N by O H 41 O g O b% w VJ Ci �CDx+i (i O fyi O 7i (i z S[Cyyi O to 0 to 0 0 O u 7 zyO 7� O O M. 0 n WO � nm e m o o o "� �n n n C) C) "y O y0 O O O O z0 z0 tz�m d a a y 13z 5 n O n O O O O O ON ON ON ON A nD 'A j O J ` J a JJ� r JO L..' o `) Or J �h V N�0 nR9 c)p ry p �t0 (0) no 0("]o q00 ?. �z J�o Pomo Pomo l^/„7i0 �c�q YOC zC "np d xy r y O mo Po O N i n zc yH �k H< btr1 ,ObM 7yo 'Ao �P C7 d o - J N to O O� In N lA W I O O A O. .o_ w O O C (-) O [(�y� O cCyl f) O Cyd C R, ((0) 11jyjyjy N onO tJ't7 i7 O t7 zP FnI [7 t7 A �. o OroPow y r' w .�� y N zw zw Qa N j wa 7��'hY mU py ar~ .'d r'.- .d r'y or. rai �N ��' [ H J ry �# O� •row v m hi K M 4)nn 4� �' m S Gai H H H J O W O Q� J O A lA A ro o ( \ ■ } e ) \ ( \ ■ 39.CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 39) NO ACTION 371Page 40.PUBLIC DISCUSSION OF COUNTY MATTERS (AGENDA ITEM NO. 40) RECESS UNTIL 4:15 PM COURT ADJOURNED: 4:15 PM MANDATORY EVACUATION ISSUED FOR CALHOUN COUNTY RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet 1 SECONDER: Vern Lyssy, Commissioner Pet 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster 381Page ORDER FOR MANDATORY EVACUATION IN CALHOUN COUNTY WHEREAS, Calhoun County faces significant threat to life, health and property from Tropical Storm Harvey. IT IS HEREBY DECLARED THAT A MANDATORY EVACUATION IS ORDERED for the residents of Calhoun County at 11:00 a. m. on this the 24th day of August, 2017. Michael I P4 if Calhoun County udge David H 11, Commissioner Vern Lyssy, Co issioner Precinct No. 1 Precinct No. 2 ' 3 r /' a=: j 40deyma, Commissioner Xenneth Finster, Commissioner Precinct No. 3 Precinct No. 4 ATTEST: Anna Goodman, County Clerk C) By: Deputy Clerkt °'}�'