2018-11-07Calhoun County Commissioners' Court -- November 07, 2018
CA]I NOUN COUNTY COMMISSIONERS'COURT
REGULAR 2018 TERM § NOVEMBER 07, 2018
BE IT REMEMBERED THAT ON NOVEMBRE 07, 2018, THERE WAS BEGUN AND HOLDEN A
REGULAR TERM OF COMMISSIONERS` COURT.
1. CALL TO ORDER
Ti its meeting .was callelfo. order, at 10.4Q�1M }
2. ROLL CALL
THE FOLLOWING MEMBERS WERE PRESENT:
Michael J. Pfeifer
David Hall
Vern Lyssy
Clyde Syma
Kenneth Finster
Anna Goodman
Catherine
Sullivan
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
County Clerk
Deputy County Clerk
3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3)
Invocation — Commissioner David Hall
Pledge to US Flag & Texas Flag -- Commissioner Vern Lyssy/Kenneth Finster
Page 1 of 21
Calhoun County Commissioners' Court — November 07, 2018
4. APPROVE MINUTES OF SEPTEMBER 19, 2018 AND SEPTEMBER 26, 2019
MEETING. (AGENDA ITEM NO. 4)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 2 of 21
Calhoun County Commissioners' Court —September 19, 2018
REGULAR 2018 TERM
E
SEPTEMBER 191 2018
BE IT REMEMBERED THAT ON SEPTEMBER 19, 2018, THERE WAS BEGUN AND HOLDEN A
REGULAR TERM OF COMMISSIONERS' COURT.
1. CALL TO ORDER
This>;6e.�tlt3y�s
2. ROLL CALL
THE FOLLOWING MEMBERS WERE PRESENT:
Michael J. Pfeifer
David Hall
Vern Lyssy
Clyde Syma
Kenneth Finster
Anna Goodman
Catherine Blevins
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
County Clerk - ABSENT
Deputy County Clerk
3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3)
Invocation — Commissioner David Hail
Pledge to US Flag & Texas Flag — Commissioner Vern Lyssy/Kenneth Finster
Page i of 16
Cal hcun County Cornmissioners' Court —September 26, 2018
REGULAR 2018 TERM
SEPTEMBER 26, 2018
BE IT REMEMBERED THAT ON SEPTEMBER 26, 2018, THERE WAS BEGUN AND HOLDEN A
REGULAR TERM OF COMMISSIONERS' COURT.
1. CALL TO ORDER
ins;t7reeting was caltet]ooice�waQ �04AN
2. ROLL CALL
THE FOLLOWING MEMBERS WERE PRESENT;
Michael J. Pfeifer County Judge
David Hall
Commissioner, Precinct #1
Vem Lyssy
Commissioner, Precinct #2
Clyde Syma
Commissioner, Precinct #3 - ABSENT
Kenneth Finster
Commissioner, Precinct #4
Anna Goodman
County Clerk
Catherine Blevins
Deputy County Clerk
3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3)
Invocation — Commissioner David Hall
Pledge to US Flag & Texas Flag — Commissioner Kenneth Finster/Vern Lyssy
Page 1 of 14
GAIOUn County Commissioners' Court— November 07, 2018
S. HEAR REPORT FROM MEMORIAL MEDICAL CENTER. (AGENDA ITEM NO.5)
Jason Anglin spoke on this matter.
Page 3 of 21
Memorial Medical Center - Port Lavaca, Texas
a
CEO Report
October 18, 2018
Financial l Results.
In September we had a Net Income of $87,643 decreasing the loss for the year to $769,742.
Consultant Reviews
Eide Bailly was on site October 2nd and 3rd. We are anticipating them to come to our November Board
meeting to give their report.
Memorial Medical Clinic
Dr. Cook's first day will be Monday, October 22nd
Community Meet and Greet
We have scheduled a community meet and greet for our new providers at Memorial Medical Clinic on
Thursday, November 1st from S PM to 7 PM,
Hurricane Harvey Recovery Updates
Elevator 1— Back in Service
Modernization has been complete. Elevator has been inspected and is back in service.
Pilot House Project Disposal of Records:
We are nearing completion on disposal of records and of other items stored. We are targeting now to
be out of the building by the end of the month. We would like to thank the Commissioners for their
additional assistance in helping us dispose of a lot of the old damage records by burning the records.
FEMA
We continue to meet with FEMA on recovering funds from FEMA. We have received some monies and
are hopeful to recover more.
Geriatric Psych IP Pro ram Development updates:
Development of Plans for Space
We have a new space plan concept for the proposed department which now encompasses a little more
space to meet requirements. In our initial plan we submitted to the State to review some waiver
request regarding space. Ultimately, the State approved one request, but not a second one, thus we
developed a new plan meeting those requirements by adding more space to the unit.
Texas Community Development Block Grant
Continue to work on Grant. At this point things look very promising for MMC to receive.
Program Proforma
We have sent Diamond Healthcare our latest cost report and have asked them to update the financial
proforma to include any cost report effects with the latest data.
We are also talking with another company about the proposed inpatient program. As development of
this program is a major undertaking we are approaching this program in multiple ways for due diligence
and success.
Other New Revenue Items
We continue to work with a couple companies on looking at new services.
We continue to work on outreach and establishing new service relationships with employers in the area.
For the 340B program we are close in being able to provide data to Walgreens to add them to our
program.
Education - Articles I Presentations in Healthcare
THA—Texas Hospitals' 2018 Federal Policy Priorities
THA—Texas Hospital's Public Policy Priorities to Support Healthy Hospitals, Patients and Communities
for2019-2020
THA Texas Hospital Financing Medicaid Role in Hospital Financing.
Rural Health Policy Project - Health Insurance Coverage in Small Towns and Rural America: The Role of
Medicaid Expansion
Information on Board items:
Financial Items:
1. Lease J Purchase of two Ultrasounds. - We need to replace our ultrasound equipment at our
hospital and clinic imaging departments.
2. Ultrasound equipment Service Agreement— We need to approve service contract on new
ultrasound equipment.
3. Physician Recruitment Agreernent—At this point we would like to discuss engaging a recruiter
to search for a Pain Management Physician to be Full Time at MMC. We have two proposals for
physician recruitment firms to consider.
Non -Financial Items:
I. Presentation of RHC Annual Evaluation report— Danette will present our annual RHC
Evaluation Report.
2. DNAR Orders Policy and Procedure — Erin will present the new State Mandated DNAR Orders
Policy and Procedure.
3. Presentation of Nurse Staffing report— Erin will present the Nursing Staffing plan.
4. Policy and Procedure Manual Approvals — We have multiple Manuals ready for annual review
and approval at this time.
Closed Session:
We have closed sessions posted for (1) Legal if needed.
Respectfully,
)"4_
Jason Anglin, CEO
Memorial Medical Center
Memorial Medical Center
Financial Report
For the Month of: September 2018
Overview:
In September, we had a Net Profit of $87,643 decreasing the YTD (year to date) 2018 loss to $769,742 The
Memorial Medical Clinic had a EBITDA in September a loss of $52,501 and a total EBITDA loss YTD of
$137,289.
Inpatient volume increased in September to an average daily census of 10.53. While private pay
utilization did decrease to 17.9%, the overall revenue deductions decreased from the previous
month.
Statistics:
September Highlights on Volumes:
Key volumes in September as compared to August include:
Average daily census 10.53 an increase from August's 8.50
ER Visits up 2%from 706 to 717 visits.
Clinic Visits down 11% from 2,502 to 2,211 visits.
Surgery down 32% from 102 to 69 cases.
Imaging down 12%.
Lab down 1%.
Rehab down 7%.
Program Hope down 14%.
Private Pay utilization decreased from 21.0%to 17.9% of Revenue. Hospital — August's Self Pay was
$1,140,279 compared to September's $911,153 a decrease of $229,126
Balance Sheet Highlights:
ASSETS
Bank Accounts Cash and Investment balances ended the month at $4,337,540, of which
$1,476,297, is Nursing Home monies. This leaves the hospital with $2,861,242 which is an increase
of $663,370 from August. However, we increased our Private Waiver account by $160,127. At the
end of September, we had 32.55 days of cash expenses on hand in hospital funds, which is an
increase of 6.09 days from August.
Accounts Receivable Patient Accounts Receivable balances were $11,469,184 for the hospital and
$569,481 for the clinic. Net AR combined is $1,913,248, The AR increased $215,184 in September.
Accounts Receivable — Other The balance in Other A/R decreased by $302,151. The balance at the
end of September is $2,326,795.
Accounts Receivable Nursing Home The nursing homes ended September with $7,331,419 in
receivables.
Accounts Receivable Est. 3rd PartV Payer Settlements
Our books reflect a net due from third party payers of $958,143. This consist of $599,104 which is
an estimated amount due from Medicare for 2017, estimated due from Medicare $359,039 for
2018.
LIABILITIES
Accounts Payable The balance in payments due to vendors and accruals at the end of the month
was $1,402,059 up by $373,535 from $1,028,525 in August. Accounts payable invoices received
are at $1,189,074 vs $902,085 at the end of August.
Due to Nursing Homes The balance due to Nursing Homes increased to $9,393,056.
Accrued Expenses We carried accrued payroll and benefits payable to hospital employees totaling
$1,240,571 up from $1,132,584 in August.
Accrued Intergovernmental Transfers IGT liability is $201,452 at the end of September.
Leases Payable The hospital has $1,076,473 in capital leases total both longterm and short term.
Long-term portion also included below.
Long Term Debt Net of Current: The total is $3,664,998. This consists of $2,730,075 in Pension
liability and $934,923 the longterm portion of leases.
Current Ratio The ratio between our current assets and current liabilities is 1.45 at the end of
June. This is lower than our benchmark of 2.3
Income Statement:
Gross patient revenue for hospital and clinic was $5,501,701 which is a decrease of $180,985 from
August. Revenue Deductions were at 60.3% compared to 62.1% in August.
Total Operating Revenue September 2018 as compared to YTD from September 2017, we are
down by $177,097. This is due to the following:
• Overall Patient Revenue is up $1,827,641
o Self -pay revenue YTD is up $1,562,084
• Overall Deductions are up $2,221,216
o Contractual expense down $137,023
o Charity is up $5,431,586
o Bad Debt is down $3,528,452
• Net Charity and Bad Debt is up $1,903,134
o Indigent is down $395,718
o DSH/USS DSRIP is down $850,822
• Other Operating Revenue is up $216,478
o Reimbursement for Harvey— Insurance claims $131,870
0 340b is up $89,758
Total September expenses (excluding nursing home) were up from August by $1,033. This was
driven by:
• Salary expense down $24,730. (One less working day in September)
• Benefits and PR Taxes cost down by $26,793
• Professional Fees were up by $25,175 (Addition of new provider)
• Purchased Services were up by $25,706
• Supplies were down up $14,742
• Insurance was down $3,147 (timing on Workers Comp)
• Utilities were down $2,433
• Other Expenses were down $8,073
• Depreciation was up by $586
Memorial Medical Center
Income Statement - Combined
For the Month Ended September 30, 2018
Revenue
Current Period
Year to Date
Actual This
Budget This
Month
Month
Last Year
Actual YTD
Budget YTD
Last Year YTD
1,054,368
1,323,508
768,726
Inpatient Revenues
9,127,330
11,911,570
9,505,181
2,791,507
3,957,990
3,139,198
Outpatient Revenues
26,274,702
35,621,910
24,937,029
1,655,826
1,835,766
1,737,579
ER Revenues
14,973,707
16,521,898
14,105,888
4,138,618
3,595,089
3,423,563
Resident Revenues
38,346,520
32,355,801
29,465,496
9,640,319
10,712,353
9,069,066
Total Patient Revenue
88,722,259
96,411,179
78,013,594
Revenue Deductions
2,620,286
4,224,624
2,502,817
Contractuals
25,121,993
38,021,614
25,259,016
945,398
131,913
49,968
Charity
6,624,469
1,187,216
1,192,883
18,384
41,217
67,361
Indigent Care
203,455
370,950
599,173
(136,870)
(179,067)
(286,271)
DSH/UCC/DSRIP
(1,541,869)
(1,611,599)
(2,392,691)
(130,888)
534,285
1,018,687
Bad Debt
1,920,908
4,808,561
5,449,360
3,316,311
4,752,971
3,352,562
Total Revenue Deductions
32,328,956
42,776,742
30,107,740
6,324,008
5,959,382
5,716,504
Net Patient Revenue
56,393,303
53,634,437
47,905,854
97,816
61,255
69,375
Other Operating Revenue
958,269
551,291
741,790
6,421,824
6,020,636
5,785,879
Total Operating Revenue
57,351,572
54,185,727
48,647,645
Operating Expenses
Current Period
Year to Date
Actual This
Budget This
Month
Month
Last Year
Actual YTD
Budget YTD
Last Year YTD
873,462
936,360
859,655
Salaries & Wages
7,633,709
8,427,237
7,379,305
286,384
290,193
293,790
Employee Benefits & PR Taxes
2,761,359
2,611,741
2,128,348
360,517
329,900
418,348
Professional Fees
3,243,297
2,969,103
3,436,549
307,115
379,870
303,557
Purchased Services
2,795,595
3,418,826
2,598,054
224,248
297,325
227,981
Supplies
1,978,400
2,675,924
2,119,750
3,354
5,716
2,851
Insurance
33,562
51,446
35,327
53,462
46,105
49,223
Utilities
505,296
414,948
438,096
63,193
96,076
86,363
Other Expenses
585,168
864,685
920,268
4,202,486
3,595,089
3,423,563
Nursing Home Fee
38,891,902
32,355,801
29,465,496
6,374,221
5,976,635
5,665,331
Total Operating Expenses
58,428,288
53,789,711
48,521,193
85,711
80,693
79,154
Depreciation
820,084
726,239
718,444
6,459,932
6,057,328
5,744,485
Total Expenses
59,248,371
54,515,949
49,239,637
(38,108)
(36,691)
41,394
Net Operating Income/(Loss)
(1,896,800)
(330,222)
(591,993)
Non Operating Income / (Exp)
1,127
449
81
Investment Income
11,145
4,041
4,911
(3,112)
(1,240)
(1,904)
Interest Expense
(34,118)
(11,163)
(17,195)
-
2,691
-
Contributions and Grants
200
24,222
-
_
-
-
IGT Expense
-
-
-
-
-
-
Service Contribution by SOSET
-
-
455,741
127,736
113,021
-
Nursing Home Program
1,149,830
1,017,189
-
125,751
114,921
(1,823)
Total Non -Operating Revenue
1,127,057
1,034,288
443,456
87,643
78,230
39,571
Total Net Income / (Loss)
(769,742)
704,066
(148,537)
-1-
Memorial Medical Center
Income Statement by Operating Unit
For the Month Ended September 30, 2018
Revenue
Current Period
Year to
Date
Nursing
Nursing
Hospital
Clinics
Homes
Combined
Hospital
Clinics
Homes
Combined
1,054,368
-
-
1,054,368
Inpatient Revenues
9,127,330
-
-
9,127,330
2,335,708
455,799
-
2,791,507
Outpatient Revenues
21,462,376
4,812,326
-
26,274,702
1,655,826
-
-
1,655,826
ER Revenues
14,973,707
-
-
14,973,707
-
-
4,138,618
4,138,618
Resident Revenues
-
-
38,346,520
38,346,520
5,045,902
455,799
4,138,618
9,640,319
Total Patient Revenue
45,563,413
4,812,326
38,346,520
88,722,259
Revenue Deductions
2,425,832
194,454
-
2,620,286
Contractuals
23,118,308
1,943,685
-
25,121,993
927,815
17,583
-
945,399
Charity
6,529,813
94,656
-
6,624,469
18,384
-
-
18,384
Indigent Care
190,139
13,316
-
203,455
(136,870)
-
-
(136,870)
DSH/UCC
(1,541,869)
-
-
(1,541,869)
(139,138)
8,250
-
(130,889)
Bad Debt
1,888,708
32,200
-
1,920,908
3,096,024
220,287
-
3,316,311
Total Revenue Deductions
30,245,099
2,083,857
-
32,328,956
1,949,878
235,512
4,139,618
6,324,008
Net Patient Revenue
15,318,313
2,728,469
38,346,520
56,393,303
73,930
23,886
-
97,816
Other Operating Revenue
498,841
459,427
-
958,269
2,023,808
259,398
4,138,618
6,421,824
Total Operating Revenue
15,817,155
3,187,897
38,346,520
57,351,572
Operating Expenses
Current Period
Year to
Date
Nursing
Nursing
Hospital
Clinics
Homes
Combined
Hospital
Clinics
Homes
Combined
753,985
119,476
-
873,462
Salaries & Wages
6,624,882
1,008,827
-
7,633,709
260,432
25,952
-
286,384
Employee Benefits& PR Taxes
2,471,742
289,617
-
2,761,359
220,528
139,989
-
360,517
Professional Fees
1,783,027
1,460,271
-
3,243,297
288,082
19,033
-
307,115
Purchased Services
2,552,965
242,630
-
2,795,595
198,512
25,737
-
224,248
Supplies
1,852,819
125,581
-
1,979,400
3,354
-
-
3,354
Insurance
33,562
-
-
33,562
53,462
-
-
53,462
Utilities
505,296
-
-
505,296
58,135
5,058
-
63,193
Other Expenses
543,975
41,193
-
585,168
-
-
4,202,486
4,202,486
Nursing Home Fee
38,891,902
38,891,902
1,836,490
335,245
4,202,486
6,374,221
Total Operating Expenses
16,368,266
3,168,119
38,891,902
58,428,288
69,711
16,000
-
85,711
Depreciation
676,084
144,000
-
820,084
1,906,201
351,245
4,202,486
6,459,932
Total Expenses
17,044,350
3,312,119
38,891,902
59,248,371
117,607
(91,848) (63,868)
(38,108)
Net Operating Income /(Loss)
(1,227,196)
(124,222) (545,382)
(1,896,800)
Non Operating Income / (Exp)
1,127
_ _
1,127
investment Income
11,145
- -
11,145
(3,112)
_ -
(3,112)
Interest Expense
(34,1181
- -
(34,118)
Contributions and Grants
200
- -
200
IGT Expense
-
-
-
_
_ -
-
Service Contribution by SOSET
_
- 127,736
127,736
Nursing Home Program
-
1,149,830
1,149,830
(1,9841
- 127,736
125,751
Total Non -Operating Revenue
(22,773)
- 1,149,830
1,127,057
115,623
(91,848) 63,868
87,643
Total Net Income /(Loss)
(1,249,969)
(124,222) 604,448
(769,742)
-2-
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-6-
New Patient Clinic Visits
477
367
378
328
344
301
345
399
441
3,380
376
Existing Patient Clinic Visits
2,022
1,763
1,898
2,006
1,921
1,563
1,702
2,103
1,780
16,758
1,862
All Other Visits
Total RUG & Surgery Clinic Visits
2,499
2,130
2,276
2,334
2,265
1,864
2,047
2,502
2,221
20,138
2,236
425
Specialty Clinic Visits
352
344
506
494
493
562
473
434
169
3,827
54
Hospital OR Procedures
40
49
2,523
61
2,833
57
2,885
61
2,819
62
2,488
53
2,573
65
3,001
44
2,434
482
24,447
2,716
Total Visits & Procedures
2,891
No Shows
167
149
148
156
178
186
169
8%
183
7%
159
7%
1,495
7%
166
No Show%
6%
7%
6%
6%
7%
9%
Rural Health Clinic Revenue
410,516
263,469
387,540
• 311,025
424,563
306,388
278,610
305,796
316,428
3,004,334
333,815
105,413
Professional Fees
46,446
154,222
109.768
90,657
138,187
102,721
155,968
94,838
55,165
55,912
61,332
948,720
859.272
96.475
Specialty Clinic Revenue
53,349
122,047
539,737
137,448
634,756
70,995
412,677
82,422
645, I f.
106,146
515,255
170,368
604,946
455,799
433,672
4,812,326
534,703
Patient Revenue
Estimated Medicare Settlement
510,311
(2,721)
13,565
(22,631)
(189)
(56)
3,477
4,095
(307187)
(7,582)
(212705)
8,533
(1% 16)
(3,509)
(2080348)
(390)
(231,150)
Contractual Adjustments(761096)
346,493
(770591)
382,7t2
(281320)
330,806
(329588)
142,900
(269878)
375,237
(180067)
338,6fi6
30t,854
235,512
274,290
2,728 469
303 163
Net Revenue
Meaningful Use
650
2,117
920
1,125
987
917
D29
7,147
1,099.
9,768
1,085
Rent Revenue
2,781
47,820
8,944
74,601
174,058
22,739
62,477
44Q659
49,962
340B Revenue
14,556
41,683
..._
.. ,,..
cc,-.
ave cns
9fl nna
a3575
459.427
51.047
l olal lvllscenaueuus rtova"ac
- ---
- -
--
'
Total Net Revenue
361,699
428,512
334,506
191,846
385,148
414,183
476,740
259,398
337,865
3,187,897
354,211
Salaries -Regular
83,031
91,906
102,727
100,184
104,353
97,544
100,741
104,555
110,905
805,947
99,550
Salaries - Overtime
1,160
4,262
1,243
1,839
1,868
1,977
1,469
2,972
1,989
18,780
2,087
Salaries - PTO
8,916
10,848
11,557
11,446
10,004
10,617
9,419
11,949
119,476
9,343
122,237
94,100
1.008,827
10,456
112,092
Total Salaries
93,107
107,016
115,528
113,469
116,226
110,139
111,628
Benefits - FICA
6.378
6,104
6,294
6,259
6,514
6,234
6,323
6,715
7,160
57,982
6,442
Benefits- State Unemployment
-
-
-
-
5
1
21
fit
1,045
116
Benefits- Federal Unemployment
613
109
132
7,447
69
6,497
33
8,653
7,371
7,510
7,221
8,41D
67,975
7,553
Benefits - Retirement
7,644
18,934
7,212
6,695
16,658
23,765
16,686
19,381
18,856
10,671
12,880
144,524
16,058
Insurance -Hospitalization
951
214
1,727
2,176
1,343
1,703
802
1,803
1,358
12,076
1,342
Insurance - Other
478
208
984
992
990
975
848
(478)
1,020
6.016
668
In -workers mp
34,998
20,542
33,242
39,756
34,228
35,670
34,340
25,952
30886
289617
32180
Total Benefits
Total Salaries, Wages, antl Benefis
128,105
127,557
748,77D
153,228
750,454
145,808
145,968
145,428
153,126
1,298,444
144,272
Supplies- General
13,053
7,704
6,919
19,438
9,312
8,930
7,659
25,666
20.343
118.925
13,214
879
257
507
724
405
69
260
56
1,623
4,780
531
Supplies - Office
-
480
53
Supplies - Farms
160
320
-
221
-
187
-
139
-
62
-
165
15
307
1,396
155
Freight
159
143
Total Supplies
14,250
8,423
7,648
20,350
9,856
9,082
7,984
25,737
22,273
125,587
13,953
189,550
169,674
156,051
157,134
242,659
152,119
85,304
139,989
167,892
1.460,271
162,262
Pro Fees -Physicians
.o nn
no seo
Al7a6
19033
28.446
242.630
26,959
Repairs - InsWments
-
3,301
-
-
7,784
774
459
12,319
1,027
Collection Costs
-
862
1,802
521
636
521
2,204
3,903
2,473
2,623
15,544
1,727
Subscriptions
-
475
2,326
420)
420
355
10B
478
3,742
416
Education
2,426
521
7,315
5,019
2,660
14,023
4,064
4,407
41,297
4,589
Total Other Practice Expenses
862
Leases & Rental
(9,058)
995
995
995
1,990
995
995
995
995
(104)
(12)
Equipment leasing -other#1
995
995
995
1,990
995
995
995
995
(104)
(12)
Total Rent and Leases
(9,058)
Total Ex enses
351,II98
336,539
336,940
360,940
423,218
360,192
296,009
335,245
377,137
3,168,119
352,D13
Net Operating I
9,802
89 972
(2 434)
(159 094)
(38 07D)
53 991
180 731
(75 848)
(39 272)
19,778
2,198
Depreciation
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(144,000)
(18,000)
IGT Expense
Community Benefits Contribution
-
-
-
_
_
_
_
_
Net Non -operating Income
-
-
-
-
O.-WbutionMamin
(6198)
73 972
(18 434)
(175,094)
(54 070)
37 99i
tfi4 731
(91 848)
(55,272)
(124 222)
(13 802)
_7_
New Patient Clinic Visits
Existing Patient Clink Visits
477
2,022
367
1]63
378
1.898
328
2,005
344
1,921
301
1.563
345
1,702
399
2,103
441
1,780
3,300
16.758
376
1.862
All Other Visits
Total CIR1cMs1ts
Hospital OR Procedures
Total Visits & Procedures
-
2,499
40
2.539
-
2,t30
49
2,179
-
2.276
51
2.327
-
2.334
57
2.391
2.265
61
2,326
1864
62
1,826
2,047
53
2,100
2,502
65
2,567
2,221
44
2,265
20,136
482
20,620
2.238
64
2.291
No Shows/Missed Appointments
No Show%
167
6%
149
7%
148
6%
166
6%
178
8%
186
9%
169
8%
183
7%
159
7%
1.495
7%
166
7%
Patient Revenue
Professional Fees
Estimated Medicare Settlement
Contractual AdjM 1
Net Revenue
30100041
30100044
410,616
46,446
(2,721)
(152576)
3atl arm
263.469
154,222
13.565
(78740)
352,St6
381,540
109,768
(22,631)
(176935)
297,743
311,025
90,657
(169)
(280641)
120.852
424,563
138,187
(66)
(2115781
351,115
306,388
102,721
3,477
(159706)
253.480
278,810
155.968
4,095
(209846)
228,827
305,796
94.838
(7,582)
(189396)
203,656
316,428
56,912
8,533
(137487)
243,387
3,004.334
948,720
(3,509)
(7596304)
2,353,242
333,815
795,413
(390)
(177,367)
261,4(1
3408 Revenue
Total Miscellaneous Revenue
14556
14,556
41,683
41,683
1.781
2,781
47.820
47,820
%944
8,944
74,601
74,601
174.058
174,058
22,739
22,739
62,477
62,477
449.659
449,659
49,982
49.962
ToWI Net Revenue
316,221
394,199
300,524
ifi6,673
360,059
328,081
402,885
226.395
305,863
2,802.901
311,433
Salaries - Regular
Salaries -Overtime
Salaries -PTO
Total Salaries
40000041
40005041
40010041
77,884
814
9,195
87,893
86,561
3,928
10,331
100.820
98,979
1,078
11,060
109.117
95,449
1,861
10,955
108.266
98,850
1,614
9,595
110,058
91,995
1,706
10,301
104.002
95,680
1,481
8.773
105.834
99,6BO
2.873
1T324
113.dM
106,479
1,948
8,903
116.330
847,838
17,301
90,437
955,577
94,204
1,922
10,049
106,175
Benefits - FICA
Benefits- Federal Unemployment
Benefits - Retirement
Group Health
O[herinsurunce
Workers' Come
Total Benefits
40015041
40025041
40040041
Mansard
6,013
578
7,190
18,019
871
451
33,120
5,770
97
6,778
6,307
201
196
79,349
5,910
138
6,983
16,733
7,631
929
37.324
5,927
69
6.119
22,675
2,076
947
37,813
6,734
33
8,148
15.800
1,272
938
32,325
6,869
5
6.924
18,301
1,608
921
33,628
5,988
1
7,104
17,877
760
804
32,534
6,350
21
6,930
10,115
1,709
(453)
24,672
6,814
61
7.965
12,257
1,292
970
29,360
64,775
1,003
64,140
137,085
11.421
5,702
274, 126
6,086
ill
7.127
15,232
1.269
634
30,458
Total Salaries, Wages, and Benefits
12t.013
120,t69
140,440
148,079
t42,363
137,831
138369
137928
145,689
1,229,702
136.634
Supplies -General
Supplies - Office
Freight
40220041
40225041
40215041
12,580
877
159
7,350
218
143
6,777
471
221
1%125
454
187
8.856
363
139
8,925
69
62
7.411
260
165
25,602
56
15
20,221
T622
307
116,846
4,390
1,396
12,983
488
155
Total Supplies
13,775
8,031
7,468
19,767
9,358
9,056
7.836
25,673
22,149
123,113
13,679
4n536641
18%660
169,674
156,061
167.134
242,659
152,119
85,304
139,989
167,892
1,460,271
162,252
Collection Costs
Subscriptions
Education
Total Other Practice Expenses
40440041
40505041
40610041
-
662
862
-
1,802
475
2,428
-
621
521
3.301
636
2 326
7,315
-
521
(420)
4,660
-
2.204
420
2,660
7,784
3,903
355
14,023
774
2,473
108
4,064
469
2,623
478
4.407
12.319
15,544
3742
40,936
1,369
1,727
416
4,549
Leases & Rental
Total Rent and Leases
40500041
(9246)
(9,246)
633
633
633
633
633
633
1266
1,266
633
633
633
633
633
633
633
633
(3550)
(3,550)
(39
(394)
Total Ex enses
324 687
318197
316.856
337,547
408,566
308,44]
251,650
315,895
358,365
2,940,t90
326688
Net Op1 gi
(6446)
76002
(t6332)
(1888]5)
(48506)
19834
751235
(89499)
(52501)
(137289)
(15264)
Depredation
(16,000)
(16,00)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(16,000)
(144,000)
(16.000)
IGT Expense
Community Banefi15Con1Ibution
Net Nano eraWginwme
-
-
-
-
-
Contribution Margin
(24446)
60002
(32332)
(184875)
(64506)
3634
135235
(105499)
(68501j
(281289)
(31254)
Net RevenueMslt
Breakeven Usite won Community Benefit
Breakeven Visits wl Community Benefit
126.54
2,566
2,566
185.07
1.719
1,719
132.04
2.400
2,400
72.27
4,671
4,671
158.97
2.670
2,570
176.01
1,752
1,752
196.82
1.279
1,279
90.49
3,491
3,491
137.71
2,602
2602
139.18
21,124
21124
IC revenue --- ---
:nue 18,855 35,794 52,487 10,982 21J74 17,697 13,438 17,689 13,854 202.170 22,463
Revenue 34,278 86,253 83,272 EB013 60,862 88,241 156,930 36,150 47,478 653.477 72,609
Rent
650
2.117
920
1,125
967
91]
B29
t,t47
i 099
9,768
1 085
Total Miscellaneous Revenue
650
2.117
920
1,125
96]
91]
829
t,tA7
1,099
9,768
1,085
Total Net Revenue
45,478
32,313
33,982
23, ll3
25,089
86.102
73,855
33.002
32 001
384 998
42,777
Salaries - Regular
5.147
5.345
5,749
4.735
5,503
5,549
5,160
5,495
5,426
48,109
5,345
Salaries - Overtime
347
334
165
(23)
254
272
(12)
100
42
1,479
164
Salaries - PTO
(279)
517
497
491
410
316
645
626
440
3,663
407
Total Salaries
5,214
6.196
6.412
51203
6,168
6,136
5.794
6.220
5,908
53,250
Benefits - FICA
Benefits -State Unemployment
Benefits- Federal Unemployment
Benefits - Retirement
Group Health
Other Insurance
Workers. Comp
Total Benefits
366 335 384 332 380 366 335 364 346 3,207 356
35
12
(5)
-
-
-
-
-
-
42
5
454
434
464
378
515
447
406
291
445
3.834
426
915
388
924
1,090
885
1,080
979
555
622
7.439
827
80
12
96
100
71
95
42
94
66
655
73
27
12
55
45
53
54
44
(25)
49
314
35
1,877
1,193
1,978
1,9A5
t,904
2,Wi
1,806
1,280
1,528
15,d92
1,721
Total Salaries, Wages, and Benefis
7,092
],388
8.330
7,148
8,07t
8,1 ]]
7,600
7,500
7,436
68.742
7,638
Supplies - General
474
353
142
313
457
6
148
64
122
2,079
231
Supplies - Office
2
39
37
270
42
-
-
-
1
390
43
Supplies - Forms
-
-
-
-
-
-
-
Freight
Total Supplies
476
392
170
583
498
6
148
64
124
2,469
274
Pro Fees - Physicians
Purchased Sarvlces-Non-physlGan
-
19,475
-
10,200
"
iL2t3
5,300
$000
43,200
36,250
11,425
10,850
152,913
16,990
Total Purchased Services
19,475
10,200
11,213
5,300
5,000
43,200
36,250
11,425
10,850
152,913
18,890
Education
-
-
-
359
-
-
-
-
359
40
Total Other PraGlce Expenses
-
-
-
-
Leases & Rental 188 362 362 362 724 362 362 362 362 3,446 383
Equipment leasing - otherill
Total Rent and Leases 188
362 362 362 724 362 362 382 362 3,446 We
Total Ex ences
27,23i 18,342 20,084
13,393
14,653
5t 745 44360
19,350 78 ]]2 227,829 25 325
NetO eralin Income
18,248 13,970 13,899
9,780
10,436
34,357 29 A96
13,652 t3,230 757 037 V.452
IGT Expense
Community Benefits Contribution
eratln
Nat Non-o Income
- -
-
-
Conbibutlon Margin
78 248 13,970 13,899
%780
10,436
34,357 28,49fi
73,652 13 230 15] 067 17,452
Memorial Medical Center
Physician Revenue Trend - Hospital Only
YTD for 2018,2017,&2016
Amount
Amount
Comparision %Comparision
Comparision
Comparision
2018 YTD
2017 YTD
2016 YTD
2018 to 2017 2018 to 2017
2018 to 2016
2018 to 2016
Memorial
Medical Center Clinic
000966
Trumng Thao
1,121,757
1,042,127
960,046
79,630
8%
161,711
17%
002099
Shefcik Traci
371,419
346,157
311,502
25,262
7%
59,917
19%
002927
Gaines Michael
178,841
-
-
178,841
178,841
005966
Carol Andrus
-
74,891
288,697
(74,891)
-100%
(288,697)
-100%
009293
Serino Danielson
1,314
492,285
1,539,626
(490,971)
-100%
(1,538,312)
-100%
009294
John Durst
-
206,323
-
(206,323)
-100%
0
011005
Crawley William
4,129,916
4,759,389
3,975,384
(629,473)
-13%
154,532
4%
019000
Arroyo Diaz Ric
2,847,235
2,700,400
3,342,722
146,835
5%
(495,487)
-15%
022000
Rojas Peter
1,038,601
972,751
1,686,022
65,850
7%
(647,420)
-38%
041574
Hinds Frank
1,521,199
605,539
-
915,660
1513/.
1,521,199
041596
Schultz Mercede
1,049,127
154,816
-
894,312
1,049,127
041743
Angela Dobbins
-
-
640,514
0
#DIV/01
(640,514)
-100%
042320
Pfeil Michael
366,580
5,512
-
361,069
366,580
058001
Thudkill Court
328,875
230,884
205,300
97,992
42%
123,575
60%
100118
Joseph Jenkins
24,217
-
-
24,217
#DIV/01
24,217
#DIV/01
320001
Sharma Odonnell
51,772
-
51,772
#DIV/0!
51,772
#DIV/0!
12,954,965
11,591,074
12,949,812
1,363,792
12%
5,054
0%
28%
26%
24%
Hospitalist
015020
Hospitalist
7,153,410
5,916,924
6,450,245
1,236,486
21%
703,165
11%
7,153,410
5,916,924
6,450,245
1,236,486
21%
703,165
11%
16%
13%
12%
Port Lavaca Clinic
000983
Michael Caughron
54,298
-
33,768
54,298
#DIV/0!
20,530
61%
001500
Lincoln Jewel
31,411
1,552,424
2,109,871
(1,521,013)
-98%
(2,078,460)
-995,
008800
Time N Kwi
1,411,856
1,396,359
1,678,544
15,497
1%
(266,689)
-16%
012000
Griffin Jeannine
193,713
175,742
173,419
17,971
10%
20,295
12%
013001
Falcon Leigh A
1,652,643
1,597,725
2,071,278
54,918
3%
(418,635)
-20%
050001
Wright John
2,471,039
2,817,071
3,509,813
(346,032)
-12%
(1,038,775)
-30%
320001
O'Donnell Sharma
272,899
303,706
353,395
(30,806)
-10%
(80,495)
-23%
6,087,859
7,843,027
9,930,088
(1,755,168)
-22%
(3,842,229)
-39%
13%
17%
19%
Specialty
Clinic
000404
Ado Ayo
584,334
698,536
750,418
(114,202)
-16%
(166,084)
-22%
000548
Haresh Kumar
15,971
-
-
15,971
001381
Dakshesh Parikh I
14,576
837
56,291
13,739
012100
Breech Donald
665,253
753,319
656,290
(88,066)
-12%
8,963
19,
013000
Bunnell Dan Pau
686,303
474,732
305,109
211,571
45%
381,194
125%
070002
Richard Steinberg
-
92,633
164,447
(92,633)
-100%
(164,447)
4001%
525225
Malik Azhar MD
54,795
42,926
65,382
11,869
28%
(10,587)
-16%
2,021,231
2,062,982
1,997,936
(41,751)
-2%
23,295
1%
4%
5%
4%
Physician Revenue Trend -Hospital Only
Memorial Medical Center
YTD for 2018,2017,& 2016
Amount
Amount
Comparision %Comparision
Comparision
Comparision
2018 YTD
2017 YTD
2016 YTD
2018 to 20172019 to 2017
2018 to 20162018
to 2016
Coastal Medical Clinic
000806 William McFarland
-
96,014
218,944
(96,014)
-100°%
1218,944)
-100%
000809 Delgado Ana
4,752
-
-
4,752
#DIV/01
4,752
#DIV/01
011000 McFarland, Tim R
51,961
496,081
727,750
(444,1201
-90%
(675,789)
-93%
56,713
592,095
946,694
(535,382)
-90%
(889,981)
-94%
0%
1%
2%
Independent
006000 Lin Mau Shang
269,084
204,800
1,547,983
64,284
3L
(1,278,900)
-83%
3100D1 Cummins Michelle
268,270
315,323
529,957
(47,053)
-SS%
(261,687)
-49%
330000 Le Nhi MD
16,928
28,417
27,079
(11,489)
-40%
(10,151)
-37%
554,281
548,540
2,105,019
5,741
1%
(1,550,738)
-74%
1%
1%
4%
Other Medical Staff
I807077 Nilesh Patel
989112 Powaser Peter
065002 George Boozalis
Total E/R Physicians
Other Ordering Physicians
Totals
$ 281,008 $
$ 91,123 $
1%
110,225 $ 566,048
1%
170,783 155% (285,040) -So%
91,123 #DIV/01 91,123 #DIV/01
187,791) -37% 166,103) -31%
-33%
13,261,256 12,896,375 14,565,162 364,881 3% (1,303,906) -9%
13,261,256 12,896,375 14,565,162 364,881 3% (1,303,906) -9%
29% 28% 27%
Memorial Medical Center
Inpatient Volume Indicators
Admissions by Unit
2016VID 2017 YTO 2018 YTO
9 Medical/Surgical/ICU 0Obstetdcs nSMng bed Admits
Patient Days by Unit '..
4,000
472 3,500
{46E1 - 386 3,000 ''..
2,500
—1149 184, 2,000 "'..
1,500
- 1,000
2,828 2,343 2,212 500
0
2016 TM 2017Vm 2018 YTO
®Medical/Surgical/ICU ®Obstetrics nSwing Bed
Average Daily Census
OMedical/Surgical/ICU BObstetrirs nSwing Bed
Average Length of Stay
8.00
w Medical/Surgical/ICU MObstetdcs USMi 05ed
-12-
Memorial Medical Center
Operating Statistics
13-Month Trends
Outpatient Statistical Trends
2,500
2,028 1,986 1,869 1,897 1,823 1,883
2,000 1,648 1,681-'z.,-Y,695 '778
�^a_
1,415 1,415
1,500
500
A g-1] Sep-lJ O t-1] Nov-17 Dec -I] Jan 18 F b-18 Mar-18 Apr-38 May-18 Jun-18 Jul-I8 Aug-18 Sep 18
= outpatient Visits = Emergency Room Visits Specialty Clinic Visits
Surgery & Endoscopy
zoo
0 83 12
-_. 107 109 _.98_ .__'76 82-- --.88 -._SOS__. 110 108_. _ .91 _... 102. _...69-. .
'. Aug-i] Sep-D Oct-17 Nov-17 Dec-ll Jan-18 Feb-18 Mar -IS Apr-38 Maµ18 Jun-18 Jul-18 Aug-18 Sep-18
Radiology Procedures
2,000 -. _.__-'---.----_.. _._..._ ___. _.-__
1,1521,237
._----.-.---_-_.
1,000 1,23J 1,419 1,332 1230 1,404 1,349 1,958 1;53fi--1456 1,297 1392 1,452 1,281
..
Aug-17 Sep-17 Oct-17 Nov-17 Dec-lJ Jan 18 Feb-18 Mar-38 Apr-18 May-18 Jun-38 Jul-18 Aug-18 Sep-18
Laboratory test j
35,110 --
30,000 -----. -- --
32006 31,655 32252 30,906 31,171 31,039 31259 ,30,212 30912 31127 30663
25,000 -.
28389-2],108 -- -- �� 27,993
20,000
Aug-17 Sep-IJ Oct-17 Nov-lJ Dec-17 Jan18 Feb -IS Mii Apr-18 May 18 Jun-18 1 I-18 Aug-18 Sep 18
Rehab Services Procedures
4,000
22,000
_1,4-. 1,591 _ _�'�3_ _ 1,49]-.-1,510.. _i 839 _ _-1,348--1,458--1,445-
0-1,276--1218 08
'- -- - 1340 „
Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-38 Apr-18 May-18 Jun -SS Jul-18 Aug-18 Sep-18
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-14-
Memorial Medical Center YTD
YTD
YTD
9/30/2018
Statistical Comparison 09/30/16
09/30/17
09/30/18
OVER (UNDER) %
(9 months)
(9 months)
(9 months)
9/30/2017 CHANGE
Total Admissions
ER Admissions
Total Patient Days
AVERAGE DAILY CENSUS
895 718 762 44 6.1%
562 449 457 8 1.8%
3,514 2,960 2,782 (178) -6.011.
Medical/Surgical/ICU
10.36
8.58
8.10
(0.48)
-5.6%
Obstetrics
0.78
0.55
0.67
0.13
23.5%
Swing Bed
1.73
1.71
1.41
(0.30)
-17.5%
Total AVG Daily Census
12.87
10.84
10.19
(0.65)
-6.0%
Total AVG LOS - Acute Care
3.67
3.80
3.38
(0.42)
-11.0%
Observation - Patients
437
366
396
30
8.2%
Observation - Patients from ER
325
226
319
93
41.2%
Newborns - Births
84
66
85
19
28.8%
MMC Clinic Visits
16,631
17,656
19,968
2,312
13.1%
Outpatient Visits
18,561
17,134
15,905
(1,229)
-7.2%
Emergency Room Visits
6,719
6,623
6,839
216
3.3%
Specialty Clinic Visits
41671
4,171
3,888
(283)
-6.8%
Surgery & Endoscopy
983
748
827
79
10.6%
Laboratory test
281,327
280,749
279,536
(1,213)
-0.4%
Radiology Procedures
6,462
6,037
5,824
(213)
-3.5%
RadiologyOP- Clinic
1,130
1,129
1,084
(45)
-4.0%
Bone Density
116
132
209
77
58.3%
Nuclear Medicine
169
110
97
(13)
-11.8%
Ultrasound
1,779
1,376
1,456
80
5.8%
Ultrasound - Clinic
422
396
467
71
17.9%
CT Scans
2,325
1,988
1,958
(30)
-1.5%
MRI
991
795
764
(31)
-3.9%
Mammograms
707
345
666
321
93.0%
Total Radiology Procedures
14,101
12,308
12,525
217
1.8%
Respiratory Therapy Procedures
7,129
6,190
5,322
(868)
-14.0%
Stress Test
63
33
28
(5)
-15.2%
Holter Monitor
25
25
EKG Exams
2,858
2,201
2,101
(100)
-4.5%
Sleep Studies
128
105
67
(38)
-36.2%
Total Respiratory
10,178
8,533
7,544
(989)
-11.6%
Physical Therapy Services Procedures
15,823
17,240
14,071
(3,169)
-18.4%
Occupational Therapy Total
2,043
939
239
(700)
-74.5%
Speech Therapy Total
523
726
491
(235)
-32.4%
Behavioral Health Patient Encounters
3,240
1,532
1,010
(522)
-34.1%
Cardiac Rehab units
18
442
982
540
122.2%
Pharmacy Total
109,920
92,284
86,636
(5,648)
-6.1%
Dietary Total
43,011 n.a.
33,711
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Memorial Medical Center
Capital Acquisitions
For the Month Ended September 30, 2018
Month
Description
Land Building Equipment
Total
1/31/18
Panda HIES Warmer w/Instrument Shelf
22,530
22,530
1/31/18
Computers -January 2017
- 5,558
5,558
1/31/18
CPS] Software needed for EMR requirements
118,790
118,790
Sub Total January
- 146,878
146,878
2/1/2018 Land - 701 N Virginia, Port Lavaca, TX
2/1/2018 Bldg -701 N Virginia, Port Lavaca, TX
2/12/2018 Trilogy 202 Ventilator
2/28/2018 Computers
Sub Total February
3/31/2018 Computers
Sub Total March
4/30/2018 Hand Held Ultrasound Unit
Sub Total April
5/31/2018 Mammography
5/31/2018 Fiber Optic Link, New Clinic
5/31/2018 Gas Line
Sub Total May
6/30/2018 ER Signs
Sub Total June
7/31/2018 Computers
Sub Total July
8/23/2018 Computers
Sub Total August
9/30/2018 CT Room Remodel
9/30/2018 Computers
9/30/2018 Firewall - Cisco
9/30/2018 Occupational Marketing - Audiometer
9/30/2018 Petroleum Solutions - Tank Monitoring
Sub Total September
Sub Total October
Sub Total November
Sub Total December
Total
141,200 141,200
276,889 276,889
11,338 11,338
14,554 14,554
141,200 276,889 25,891 443,980
10,976 10,976
10,976 10,976
- 9,675 9,675
392,744
392,744
17,905
17,905
5,192
5,192
- - 415,841
415,841
5,028 5,028
5,028 5,028
8,079 8,079
8,079 8,079
2,407 2,407
3,176 3,176
9,063 9,063
9,297 9,297
5,530 5,530
3,176 29,045 32,220
$ 141,200 $ 280,064 653,821 1,075,085
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Payer Mix
Memorial Medical Center As of September 30, 2018
12 Month Trend
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Payer Mix
Memorial Medical Clinic AS of September 30, 2018
4 Month Trend
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Memorial Medical Center
Accounts Receivable Agings
Aging 0-30 31-60 61-90 91-12 1121-150 151-180 181-365 Total Gross=90Days
r %Under
90 Days
Total
Jan-17 4,561,199 1,469,951 1,100,920 982,629 476,477 353,442 1,059,659 10,004,278 18.9% 28.7% 60.3% 71.3%
Feb-17 3,997,759 1,723,287 1,056,568 781,203 566,018 282,925 11168,505 9,576,264 21.1% 29.2% 59.7% 70.8%
Mar-17 3,773,839 1,907,190 1,179,335 704,554 297,877 283,398 973,224 9,119,417 17.0% 24.8% 62.3% 75.2%
Apr-17 3,596,810 1,887,117 1,343,950 698,284 391,335 182,383 958,124 9,058,003 16.9% 24.6% 60.5% 75.49/
May-17 3,664,157 1,711,890 1,085,916 791,862 432,566 229,471 1,151,230 9,067,092 20.0% 28.7% 59.3% 71.3%
Jun-17 3,969,048 1,754,014 1,170,853 743,100 444,307 267,135 1,008,115 9,356,572 18.4% 26.3% 61.2% 73.7%
Jul-17 4,046,347 1,934,970 1,108,644 650,999 470,901 273,275 1,048,009 9,533,146 18.8% 25.6% 62.7% 74.4%
Aug-17 3,439,090 2,250,858 1,350,173 824,841 477,805 299,293 1,123,377 9,765,436 19.5% 27.9% 58.3% 72.1%
Sep-17 3,476,932 1,831,638 1,338,123 1,019,649 658,678 261,460 1,158,721 9,745,201 21.3% 31.8% 54.5% 68.2%
Oct-17 3,950,901 1,447,764 1,309,557 1,078,059 726,276 449,970 1,138,219 10,100,747 22.9% 33.6% 53.4% 66.4%
Nov-17 4,031,951 1,942,996 963,012 820,502 674,549 479,208 1,092,091 10,004,309 22.4% 30.7% 59.7% 69.3%
Dec-17 3,369,155 1,776,876 1,329,611 957,231 668,287 422,688 1,322,641 9,846,490 24.5% 34.2% 52.3% 65.8%
Jan-18 4,037,071 1,509,038 1,276,575 1,102,392 622,606 469,173 1,322,009 10,338,864 23.3% 34.0% 53.6% 66.0%
Feb-18 4,404,787 1,771,312 966,966 949,627 805,456 354,935 1,385,778 10,638,860 23.9% 32.9% 58.1% 67.1%
Mar-18 3,644,319 2,142,989 1,295,861 817,250 739,113 637,321 1,431,215 10,708,068 26.2% 33.9% SU% 66.1%
Apr-18 3,973,283 1,797,168 1,488,925 1,103,355 696,484 545,343 1,487,965 11,092,525 24.6% 34.6% 52.0% 65.4%
May-18 4,085,271 1,913,588 1,142,851 1,059,675 921,907 394,597 1,521,370 11,029,259 25.6% 35.2% 54.4% 64.8%
Jun-18 3,849,206 1,703,638 1,279,846 920,439 782,238 337,403 1,454,395 10,327,165 24.9% 33.8% 53.8% 66.2%
Jul-18 3,900,269 1,640,242 1,264,165 973,541 859,006 743,071 1,807,759 11,188,053 30.5% 39.2% 49.5% 60.8%
Aug-18 3,763,400 1,733,095 1,104,875 1,052,621 898,089 774,197 1,938,160 11,264,437 32.1% 41.49/. 48.8% 58.6%
Sep-18 3,905,377 1,782,035 1,042,315 787,688 872,556 776,132 2,182,860 11,348,962 33.8% 40.7% 50.1% 59.3%
Jan-17
Medicare
2,386,450
285,860
149,700
155,427
119,244
38,280
52,875
3,187,836
.
18.6%
83.8%
Feb-17
1,862,872
374,963
116,022
71,331
89,561
13,984
46,738
2,575,471
5.88% %
5
.%
86.9%
91.4%
.%
Mar-17
2,107,406
436,774
230,248
69,511
20,078
25,536
60,966
2,950,519
3.6%
6.0%
86.2%
94.0%
Apr-17
1,976,211
471,695
228,098
143,924
66,892
11,845
48,197
2,946,861
4.3%
9.2%
83.1%
90.8%
May-17
1,872,077
421,809
148,604
66,904
34,477
27,215
24,922
2,596,009
3.3%
5.9%
88.4%
94.1%
Jun-17
1,901,474
375,067
131,562
51,709
9,333
15,186
51,010
2,535,341
3.0%
5.0%
89.8%
95.0%
Jul-17
1,959,529
418,370
115,772
52,310
34,540
7,949
54,922
2,643,393
3.7%
5.7%
90.0%
94.3%
Aug-17
1,565,207
548,410
143,762
55,787
29,744
17,895
40,975
2,401,780
3.7%
6.0%
88.0%
94.0%
Sep-17
1,655,132
426,033
182,349
35,908
5,783
19,655
53,433
2,378,292
3.3%
4.8%
87.5%
95.2%
Oct-17
1,546,696
326,618
168,326
97,667
24,188
5,783
44,675
2,213,954
3.4%
7.8%
84.6%
92.2%
Nov-17
1,503,313
314,582
71,861
46,533
60,375
24,632
51,412
2,072,709
6.6%
8.8%
87.7%
91.2%
Dec-17
1,538,394
289,336
83,733
70,541
43,439
37,498
59,975
2,122,916
6.6%
10.0%
86.1%
90.0%
Jan-18
1,844,700
451,558
77,713
52,902
16,665
43,694
88,177
2,575,409
5.8%
7.8%
89.2%
92.2%
Feb-18
2,088,267
361,587
125,854
40,101
35,914
3,745
71,835
2,727,305
4.1%
5.6%
89.8%
94.4%
Mar-18
1,581,974
370,210
138,814
105,521
28,386
29,320
52,846
2,307,071
4.8%
9.4%
84.6%
90.6%
Apr-18
1,734,620
410,877
227,646
91,038
71,717
23,247
78,523
2,637,667
6.6%
10.0%
81.3%
90.0%
May-18
1,825,583
408,277
154,170
124,556
69,720
70,213
59,169
2,711,689
7.3%
11.9%
82.4%
88.1%
Jun-18
1,764,878
198,191
162,714
57,769
48,527
24,513
72,939
2,329,531
6.3%
8.7%
84.3%
91.3%
Jul-18
1,759,349
244,537
82,156
34,860
49,928
30,310
47,287
2,248,427
5.7%
7.2%
89.1%
92.8%
Aug-18
1,546,920
284,669
71,695
38,259
24,094
38,439
77,946
2,081,922
6.791
8.6%
88.0%
91.4%
Sep-18
1,805,215
330,690
53,618
21,457
35,582
3,572
74,026
2,324,159
4.9%
5.8%
91.9%
94.2%
-24-
J:\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet -Sept 2018.xlsx
Memorial Medical Center
Accounts Receivable Agings
Aging
0-30
31-GO
G1-90
91-120
121-150
151-180
181-365
Total Gross
%Over
120 Days
%Over
90 Days
%Under
60 Days
%Under
90 Days
Medicaid
Jan-17
477,073
109,557
83,221
109,745
32,115
240
49,129
861,079
9.5%
22.2%
68.1%
77.8%
Feb-17
499,028
262,788
75,947
70,739
45,052
11,423
23,859
988,836
8.1%
15.3%
77.0%
84.7%
Mar-17
366,982
152,054
132,383
55,197
32,554
31,887
31,866
802,924
12.0%
18.9%
64.6%
81.1%
Apr-17
446,305
129,854
103,367
44,736
17,612
16,982
38,509
797,364
9.2%
14.8%
72.3%
85.2%
May-17
379,502
80,220
47,861
17,661
7,005
4,153
19,719
556,121
5.6%
8.7%
82.7%
913%
Jun-17
436,594
108,262
21,015
13,369
51,724
4,769
1,162
636,896
9.1%
11.2%
85.5%
88.8%
Jul-17
419,361
168,247
44,566
10,362
5,081
1,669
2,140
651,426
1.4%
3.0%
90.2%
97.0%
Aug-17
460,814
355,303
115,759
32,474
7,570
2,527
2,963
977,411
1.3%
4.7%
83.5%
95.3%
Sep-17
426,389
157,688
95,749
55,878
18,320
5,034
2,324
761,381
3.4%
10.7%
76.7%
89.3%
Oct-17
591,739
127,347
107,194
88,329
53,254
15,528
5,416
988,807
7.5%
16.4%
72.7%
83.6%
Nov-17
759,598
252,849
58,949
112,208
64,507
29,619
15,371
1,293,102
8.5%
17.1%
78.3%
82.9%
Dec-17
431,144
299,722
97,482
58,356
48,616
44,765
14,753
994,838
10.9%
16.7%
73.5%
83.3%
Jan-18
422,060
148,528
225,853
86,639
48,806
46,157
49,814
1,027,857
14.1%
22.5%
55.5%
77.5%
Feb-18
433,253
154,279
53,562
42,735
66,332
38,398
92,970
881,531
22.4%
27.3%
66.6%
72.7%
Mar-18
437,939
133,832
80,035
28,497
19,079
1,863
31,876
733,121
7.2%
11.1%
78.0%
88.9%
Apr-18
683,844
151,138
96,296
69,986
13,085
4,637
27,487.
1,046,473
4.3%
11.0%
79.8%
89.0%
May-18
549,198
266,269
57,422
78,441
35,940
4,968
10,969
1,003,207
5.2%
13.0%
81.3%
87.0%
Jun-18
530,391
260,169
168,617
43,823
54,626
19,590
16,051
1,093,267
8.3%
12.3%
72.3%
87.7%
Jul-18
423,204
191,192
158,059
71,199
31,984
18,255
44,083
937,976
10.1%
17.6%
65.5%
82.4%
Aug-18
406,778
124,853
113,057
74,726
20,198
23,360
29,471
792,443
9.2%
18.6%
67.1%
81.4%
Sep-18
335,414
161,756
87,984
47,466
33,959
23,860
33,938
724,378
12.7%
19.2%
68.6%
80.8%
BCBS
Jan-17
320,493
84,311
20,250
14,367
5,700
2,621
15,461
463,205
5.1%
8.2%
87.4%
91.8%
Feb-17
269,307
46,555
27,028
9,863
15,810
5,545
9,349
383,456
8.0%
10.6%
82.4%
89.40%
Mar-17
247,112
75,199
12,097
22,972
1,057
8,981
23,522
390,939
8.6%
14.5%
82.4%
85.5%
Apr-17
194,701
66,632
11,211
6,873
2,935
11057
28,239
311,648
10.3%
12.5%
83.9%
87.5%
May-17
242,780
26,109
17,740
10,674
1,381
2,735
32,665
334,083
11.0%
14.2%
80.5%
85.B%
Jun-17
248,545
88,197
20,152
7,449
1,480
1,545
19,779
387,147
5.9%
7.8%
87.0%
92.2%
Jul-17
208,352
47,463
6,757
5,350
3,303
383
21,144
292,752
8.5%
10.3%
87.4%
89.7%
Aug-17
164,226
16,122
25,208
5,446
1,896
3,303
19,975
236,175
10.7%
13.0%
76.4%
87.0%
Sep-17
223,860
51,453
30,158
4,197
2,583
3,249
30,060
325,560
11.0%
12.3%
84.6%
87.7%
Oct-17
407,975
17,747
10,268
3,174
3,375
236
37,470
480,246
8.6%
9.2%
88.6%
90.8%
Nov-17
290,129
118,230
9,065
8,522
369
1,488
18,526
446,330
4.6%
6.5%
91.5%
93.5%
Dec-17
373,181
37,769
104,059
3,292
9,976
369
23,522
552,169
6.1%
6.7%
74.4%
93.3%
Jan-18
314,301
41,036
15,097
99,861
3,229
3,315
21,609
498,447
5.6%
25.7%
71.3%
74.3%
Feb-18
298,344
49,545
15,003
6,092
15,309
1,956
9,740
395,989
6.8%
8.4%
87.9%
91.6%
Mar-18
295,992
108,947
36,620
7,521
2,126
18,355
1,912
471,374
4.8%
6.3%
85.9%
93.7%
Apr-18
264,955
59,799
22,052
24,249
3,036
290
3,381
377,761
1.8%
8.2%
86.0%
91.8%
May-18
333,429
85,657
28,772
13,701
11,066
853
1,266
474,745
2.8%
53%
88.3%
94.3%
Jun-18
243,731
39,136
15,863
19,935
5,982
-
339
324,987
1.9%
8.1%
87.0%
91.9%
Jul-18
293,552
25,273
21,415
4,663
4,641
1,022
1,147
351,714
1.9%
3.3%
90.6%
96.7%
Aug-18
246,685
76,065
10,129
15,588
2,965
1,388
365
353,185
1.3%
5.7%
91.4%
94.3%
Sep-18
259,451
36,355
31,903
8,890
14,802
2,895
2,167
356,462
5.6%
8.1%
83.0%
91.9%
-25-
1:\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet -Sept 2018.xlsx
Memorial Medical Center
Accounts Receivable Agings
pglog
0-30
31-60
61-90
91-120
121-1so
151-180
181-365 Total Gross
%Over
% Over
% Under
%Under
120Days
90Days
60Days
90Days,
Commercial
Jan-17
998,533
274,367
175,439
123,255
28,246
44,188
92,977
1,737,006
9.5%
16.6%
73.3%
83.4%
Feb-17
1,153,728
303,202
157,302
62,901
45,604
24,581
95,421
1,842,739
9.0%
12.4%
79.1%
87.6%
Mar-17
844,910
425,021
153,692
91,705
30,928
32,904
123,070
1,702,229
11.0%
16.4%
74.6%
83.6%
Apr-17
745,420
490,323
268,383
97,507
74,921
21,913
130,255
1,828,722
12.4%
17.7%
67.6%
82.3%
May-17
763,519
358,044
178,198
138,315
67,083
20,153
126,604
1,651,916
12.9%
21.3%
67.9%
78.7%
Jun-17
800,121
347,650
176,569
77,169
97,604
39,049
68,539
1,606,701
12.8%
17.6%
71.4%
82.4%
Jul-17
774,569
388,804
158,306
62,600
48,270
79,143
74,750
1,586,443
12.7%
16.7%
73.3%
83.3%
Aug-17
674,104
448,688
191,443
154,611
47,357
29,752
113,532
1,659,488
11.5%
20.8%
67.7%
79.2%
Sep-17
721,865
339,070
195,300
131,925
103,031
30,556
125,411
1,647,158
15.7%
23.7%
64.4%
76.3%
Oct-17
835,246
343,682
208,722
150,765
84,940
58,123
140,570
1,822,048
15.6%
23.8%
64.7%
76.2%
Nov-17
955,745
435,321
193,894
169,830
88,573
65,646
178,639
2,087,649
15.9%
24.1%
66.6%
75.9%
Dec-17
682,636
339,518
224,738
181,524
156,065
41,013
158,761
1,784,255
19.9%
30.1%
57.3%
69.9%
Jan-18
824,258
285,290
217,186
165,943
123,015
129,879
187,441
1,932,911
22.8%
31.4%
57.4%
68.6%
Feb-18
918,183
364,431
202,273
130,000
93,883
63,325
228,521
2,000,617
19.3%
25.8%
64.1%
74.2%
Mar-18
850,442
605,732
226,262
153,925
101,949
81,211
256,603
2,276,123
19.3%
26.1%
64.0%
73.9%
Apr-18
728,218
431,123
357,405
141,985
128,892
92,298
262,489
2,142,410
22.6%
29.2%
54.1%
70.8%
May-18
800,862
278,160
230,641
173,663
65,732
85,795
274,780
1,909,633
22.3%
31.4%
56.5%
68.6%
Jun-18
829,499
398,496
142,866
150,542
83,399
24,000
284,230
1,903,032
20.6%
28.5%
64.0%
71.5%
Jul-18
825,768
467,637
202,262
79,734
107,817
62,825
248,128
1,994,172
21.0%
25.0%
64.9%
75.0%
Aug-18
744,010
433,200
186,860
115,254
57,004
97,936
223,446
1,857,709
20.4%
26.6%
63.4%
73.4%
Sep-18
955,278
421,905
184,118
119,636
73,755
32,360
289,966
2,077,017
19.1%
24.8%
66.3%
75.2%
Private Pay
Jan-17
378,651
715,855
672,310
579,835
291,172
268,113
849,216
3,755,152
37.5%
52.9%
29.1%
47.1%
Feb-17
212,825
735,778
680,269
566,369
369,992
227,392
993,137
3,785,762
42.0%
57.0%
25.1%
43.0%
Mar-17
207,429
818,142
650,915
465,170
213,260
184,089
733,800
3,272,806
34.6%
48.8%
31.3%
51.2%
Apr-17
234,173
728,613
732,890
405,244
228,976
130,587
712,924
3,173,408
33.8%
46.6%
30.3%
53.4%
May-17
406,278
825,708
693,512
558,308
322,621
175,216
947,319
3,928,962
36.8%
51.0%
31.4%
49.0%
Jun-17
582,314
834,839
821,554
593,404
284,165
206,586
867,625
4,190,487
32.41/.
46.6%
33.8%
53.4%
Jul-17
684,536
912,087
783,243
520,376
379,707
194,131
895,053
4,359,133
33.5%
45.4%
36.6%
54.6%
Aug-17
574,739
882,335
874,001
576,522
391,238
245,816
945,931
4,490,582
35.3%
48.1%
32.4%
51.9%
Sep-17
449,686
857,394
854,568
791,741
528,961
202,966
947,493
4,632,810
36.3%
53.3%
28.2%
46.7%
Oct-17
569,246
632,369
815,047
738,124
560,519
370,300
910,087
4,595,692
40.1%
56.1%
26.1%
43.9%
Nov-17
523,165
822,013
629,242
483,409
460,724
357,822
828,143
4,104,520
40.1%
51.9%
32.8%
48.1%
Dec-17
343,800
810,531
819,598
643,519
410,192
299,042
1,065,630
4,392,313
40.4%
55.1%
26.3%
44.9%
Jan-18
631,752
582,628
740,726
697,147
430,891
246,128
974,968
4,304,240
38.4%
54.6%
28.2%
45.4%
Feb-18
666,740
841,468
570,272
730,699
594,017
247,510
982,712
4,633,419
39.4%
55.1%
32.6%
44.9%
Mar-18
477,973
924,367
814,130
521,786
587,573
506,572
1,087,977
4,920,379
44.3%
55.0%
28.5%
45.0%
Apr-18
561,647
744,232
785,526
776,098
479,755
424,871
1,116,085
4,888,213
41.3%
57.2%
26.7%
42.8%
May-18
576,199
875,225
671,847
669,314
739,448
222,767
1,175,185
4,929,986
43.4%
56.9%
29.4%
43.1%
Jun-18
480,707
817,645
789,785
648,370
589,705
269,300
1,080,836
4,676,348
41.5%
55.3%
27.8%
44.7%
Jul-18
598,396
711,603
800,272
783,085
664,636
630,659
1,467,114
5,655,765
48.8%
62.7%
23.2%
37.3%
Aug-18
819,007
814,307
723,135
808,794
793,828
613,075
1,607,033
6,179,179
48.8%
61.9%
26.4%
38.1%
Sep-18
550,018
831,329
684,693
590,239
714,458
713,445
1,792,763
5,866,945
54.7%
64.8%
23.5%
35.2%
-26-
J:\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet - Sept 2018.XISX
Memorial Medical Center
Accounts Receivable Agings
Aging
0-30
31-60
61-90
91-120
121-150
151-180
181-365
Total Gross
%Over
%Over
% Under
% Under
120 Days
90 Days
60 Days
90 Days
All Insured
Jan-17
4,182,549
754,096
428,610
402,794
185,305
85,329
210,443
6,249,126
7.7%
14.1%
79.0%
85.9%
Feb-17
3,784,935
987,509
376,299
214,834
196,026
55,533
175,367
5,790,503
7.4%
11.1%
82.4%
88.9%
Mar-17
3,566,410
1,089,047
528,420
239,384
84,617
99,309
239,424
5,846,611
7.2%
11.3%
79.67.
88.7%
Apr-17
3,362,637
1,158,504
611,060
293,040
162,359
51,796
245,200
5,884,595
7.8%
12.8%
76.8%
87.2%
May-17
3,257,878
886,181
392,404
233,555
109,945
54,255
203,911
5,138,130
7.291
11.7%
80.7%
88.3%
Jun-17
3,386,734
919,175
349,298
149,696
160,141
60,549
140,490
5,166,084
7.0%
9.9%
83.3%
90.1%
Jul-17
3,361,811
1,022,884
325,400
130,623
91,194
89,145
152,956
5,174,014
6.40%
9.0%
84.7%
91.0%
Aug-17
2,864,351
1,368,523
476,171
248,319
86,567
53,477
177,446
5,274,853
6.0%
10.7%
80.2%
89.3%
Sep-17
3,027,246
974,244
483,555
227,908
129,716
58,494
211,228
5,112,391
7.8%
12.3%
78.3%
87.7%
Oct-17
3,381,655
815,395
494,510
339,935
165,757
79,670
228,132
5,505,055
8.6%
14.8%
76.2%
85.2%
Nov-17
3,508,786
1,120,983
333,770
337,093
213,825
121,386
263,948
5,899,789
10.2%
15.9%
78.5%
84.194
Dec-17
3,025,355
966,345
510,013
313,713
258,095
123,645
257,011
5,454,177
11.7%
17.5%
73.2%
82.5%
Jan-18
3,405,319
926,411
535,849
405,246
191,715
223,045
347,040
6,034,625
12.6%
19.3%
71.8%
80.7%
Feb-18
3,738,047
929,843
396,693
218,928
211,439
107,424
403,066
6,005,442
12.0%
15.7%
77.7%
84.3%
Mar-18
3,166,346
1,218,622
481,731
295,463
151,540
130,749
343,238
5,787,689
10.8%
15.9%
75.8%
84.1%
Apr-18
3,411,636
1,052,937
703,399
327,258
216,729
120,472
371,881
6,204,312
11.4%
16.7%
72.0%
83.3%
May-18
3,509,072
1,038,363
471,005
390,362
182,458
161,829
346,184
6,099,274
11.3%
17.7%
74.6%
82.3%
Jun-18
3,368,499
885,993
490,060
272,069
192,533
68,104
373,559
5,650,917
11.2%
16.0%
75.3%
84.0%
Jul -Is
3,301,873
928,639
463,893
190,456
194,371
112,412
340,645
5,532,288
11.7%
15.1%
76.5%
84.9%
Aug-18
2,944,393
918,788
381,740
243,826
104,260
161,122
331,128
5,085,258
11.7%
16.5%
76.0%
83.5%
Sep-18
3,355,359
950,706
357,622
197,449
158,098
62,687
400,096
5,482,017
11.3%
14.9%
78.5%
85.1%
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Memorial Medical Clinics
Accounts Receivable Agings
Aging 0-30 31-60 61-90 91-120 121-150 151-180 181-365 1 Total Gross % Over I % Over %Under%Under
120 Days 90 Days 1 60 Days 90 Days
Jan-17
Total
177,845
45,939
57,264
45,917
21,902
27,580
314,021
690,468
52.6%
59.3%
32.4%
40.7%
Feb-17
269,462
85,013
35,008
53,331
19,610
21,687
292,038
776,148
42.9%
49.8%
45.7%
50.2%
Mar-17
175,914
125,935
47,390
31,997
37,612
18,716
273,709
711,273
46.4%
50.9%
42.491
49.1%
Apr-17
145,546
93,733
96,893
37,133
28,917
26,811
267,720
696,755
46.4%
51.8%
34.3%
48.2%
May-17
175,689
51,363
53,860
69,077
10,774
12,250
319,039
692,052
49.4%
59.4%
32.8%
40.6%
Jun-17
204,495
59,325
28,792
31,725
50,647
17,575
268,259
660,818
50.9%
55.7%
39.9%
44.3%
Jul-17
188,913
77,816
36,857
18,734
8,625
29,129
142,000
502,074
35.8%
39.5%
53.1%
60.5%
Aug-17
243,288
83,211
44,944
29,131
14,703
8,905
162,924
587,105
31.8%
36.7%
55.6%
63.3%
Sep-17
271,781
60,841
37,973
28,154
15,045
13,523
126,132
553,448
28.0%
33.0%
60.1%
67.0%
Oct-17
330,823
88,758
32,676
25,290
20,469
12,114
43,176
553,306
13.7%
18.3%
75.8%
81.7%
Nov-17
437,677
45,544
17,584
20,989
18,453
11,121
43,214
594,582
12.2%
15.8%
81.3%
84.2%
Dec-17
508,569
32,492
10,313
12,134
4,096
(512)
(2,879)
564,212
0.1%
2.3%
95.9%
97.7%
Jan-18
489,483
12,415
9,784
10,329
1,798
1,725
(7,453)
518,080
-0.8%
1.2%
96.9%
98.8%
Feb-18
662,437
8,542
9,431
10,058
1,294
1,988
(4,032)
689,718
-0.1%
1.3%
97.3%
98.79'
Mar-18
339,013
88,982
60,831
26,105
32,849
57,084
38,388
643,253
19.9%
24.0%
66.5%
76.0%
Apr-18
222,485
52,817
36,604
15,031
11,116
16,556
254,242
608,851
46.3%
48.8%
45.2%
51.2%
May-18
335,753
113,813
52,167
36,240
43,889
6,351
61,873
650,086
17.2%
22.8%
69.2%
77.2%
Jun-18
294,657
107,410
73,653
33,359
29,030
39,443
50,232
627,784
18.9%
24.2%
64.0%
75.8%
Jul-18
260,163
99,274
70,500
57,360
31,081
26,238
71,943
616,559
21.0%
30.3%
58.3%
69.7%
Aug-18
280,996
77,067
69,401
61,815
55,394
27,360
86,595
658,628
25.7%
35.1%
54.4%
64.9%
Sep-18
248,325
86,054
66,173
69,908
57,434
52,914
112,080
692,889
32.1%
42.2%
48.3%
57.8%
Jan-17
Medicare
17,840
1,017
1,820
599
324
(365)
(3,056)
18,179
-17.0%
--4.7%
103.3%
104.7%
Feb-17
42,441
1,388
1,009
1,100
309
374
(3,794)
42,828
-7.3%
-4.6%
102.3%
104.7%
Mar-17
23,433
1,151
-
225
433
30
(528)
24,744
-0.3%
0.8%
Apr-17
16,507
6,599
720
65
488
105
5,592
30,076
20.6%
20.8%
76.4%
76.8%
79.2%
79.2%
May-17
56,671
9,259
12,170
5,862
2,646
(377)
31,594
117,824
28.7%
33.7%
56.0%
66.3%
Jun-17
17,406
4,659
582
(74)
515
30
(171)
22,948
1.6%
1.3%
96.291
98.7%
Jul-17
30,481
6,143
6,327
299
(530)
9,116
322
52,157
17.1%
17.7%
70.2%
82.3%
Aug-17
42,603
(3,362)
4,250
3,536
-
(520)
9,747
56,255
16.4%
22.7%
69.8%
77.3%
Sep-17
78,674
2,048
6,124
3,316
436
-
796
91,393
1.3%
5.0%
88.3%
95.0%
Oct-17
87,459
6,941
1,143
333
3,264
522 -
556
100,216
4.3%
4.7%
94.2%
95.3%
Nov-17
67,989
3,233
1,108
-
1,840
86
-
74,256
2.6%
2.6%
95.9%
97.49'
Dec-17
67,807
2,700
240
-
774
-
-
71,521
1.1%
1.1%
98.6%
98.9%
Jan-18
84,984
1,657
291
161
(463)
86,630
-0.3%
-0.3%
100.0%
100.3%
Feb-18
37,789
246
90
16
-
161
(730)
37,573
-1.5%
-1.5%
101.2%
101.5%
Mar-18
46,304
1,787
828
5
8,097
120
1,009
58,151
15.9%
15.9%
82.7%
84.1%
Apr-18
40,887
3,659
1,592
507
5
7,751
23,694
78,096
40.3%
46.9%
57.0%
59.1%
May-18
39,279
6,412
656
1,119
362
(75)
8,674
56,426
15.9%
17.9%
81.0%
82.1%
Jun -IS
59,720
9,066
9,481
408
1,335
80
(783)
79,307
0.8%
13%
86.7%
98.7%
Jul-18
68,106
6,286
6,798
4,141
70
819
(970)
85,251
-0.1%
4.8%
87.3%
95.2%
Aug-18
44,236
8,677
3,402
7,413
3,187
190
(43)
67,062
5.0%
16.0%
78.9%
84.0%
Sep-18
58,061
3,515
8,218
3,402
7,413
1,532
200
82,341
11.1%
15.2%
74.8%
84.8%
-29-
J.\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet- Sept 2018.xlsx
Memorial Medical Clinics
Accounts Receivable Agings
Aging 0-30 31-60 61-90 91-120 121-150 151-I80 I81-365 1 Tofal Gross %Over %Over %Under %Under
120 Days 90 Days 60 Days 90 Days
Jan-17
Medicaid
16,626
7,325
20,563
4,089
3,625
7,674
6,218
66,121
26.5%
32.7%
36.2%
67.3%
Feb-17
33,792
16,271
7,698
17,132
3,292
2,726
9,970
90,881
17.6%
36.4%
55.1%
63.6%
Mar-17
15,543
24,656
14,061
7,046
13,156
1,628
7,185
83,275
26.4%
34.8%
48.39'
65.2%
Apr-17
15,411
7,112
15,772
2,064
7,585
10,130
6,631
64,706
37.6%
40.8%
34.8%
59.2%
May-17
29,694
4,108
7,185
15,492
(341)
(1,957)
50,166
104,346
45.9%
60.7%
32.4%
39.3%
Jun-17
32,250
14,432
2,459
3,319
7,103
1,228
8,261
69,052
24.0%
28.8%
67.6%
71.2%
Jul-17
16,967
16,640
1,653
1,540
321
1,232
6,658
45,010
18.2%
21.7%
74.7%
783%
Aug-17
14,853
13,914
7,701
1,638
1,068
276
7,512
46,962
18.9%
22.3%
61.3%
77.7%
Sep-17
13,962
3,929
3,406
3,958
1,262
528
7,584
34,630
27.1%
38.5%
51.7%
61.5%
Oct-17
12,610
12,669
3,790
3,515
2,313
443
3,044
38,384
15.1%
24.3%
65.9%
75.7%
Nov-17
19,742
11,275
1,347
3,384
2,069
443
2,968
41,228
13.3%
21.5%
75.2%
78.5%
Dec-17
33,129
10,491
1,094
3,023
2,069
443
2,657
52,906
9.8%
15.5%
82.4%
84.5%
Jan-18
52,500
1,795
1,074
1,817
674
443
(84)
58,218
1.8%
4.9%
93.3%
95.1%
Feb-18
180,174
2,576
2,454
2,616
108
268
(603)
187,593
-0.1%
1.3%
97.4%
98.7%
Mar-18
41,100
22,475
11,937
3,830
3,377
4,997
8,406
96,123
17.5%
21.4%
66.1%
78.6%
Apr-18
52,892
18,629
21,433
7,968
1,786
3,337
19,807
125,852
19.8%
26.1%
56.8%
73.9%
May-18
62,491
36,104
12,462
18,326
5,192
1,231
10,369
146,176
11.5%
24.0%
67.4%
76.0%
Jun-18
49,771
38,609
16,595
8,765
16,308
3,990
2,867
136,906
16.9%
23.3%
64.6%
76.7%
Jul-18
37,712
27,135
28,797
15,558
8,267
14,650
5,291
137,408
20.5%
31.9%
47.2%
68.1%
Aug-18
46,844
27,268
25,800
24,544
15,418
8,187
16,598
164,658
24.4%
39.3%
45.0%
60.7%
Sep-18
50,254
17,527
26,074
24,043
22,082
14,486
23,673
178,138
33.8%
47.3%
38.0%
52.7%
Jan-17
BCBS
15,036
526
1,947
90
(181)
6,476
(11,195)
12,699
-38.6%
-37.9%
122.5%
137.9%
Feb-17
6,660
15,105
(326)
2,308
-
(394)
(5,372)
17,981
-32.1%
-19.2%
121.0%
119.2%
Mar-17
2,789
4,112
12,515
(733)
2,488
120
(1,286)
20,006
6.6%
2.9%
34.5%
97.1%
Apr-17
2,554
199
3,959
13,683
2,549
647
6,340
29,831
32.0%
77.8%
9.2%
22.2%
May-17
5,405
2,973
2,279
8,019
8,845
8,153
54,823
90,498
79.4%
88.2%
9.3%
11.8%
Jun-17
20,029
(4,508)
1,641
(268)
(24)
9,755
(1,972)
24,653
31.5%
30.491
63.0%
69.6%
Jul-17
11,144
986
512
828
(268)
3,465
11,756)
14,911
9.7%
15.2%
91.3%
84.8%
Aug-17
20,935
660
121
438
882
-
(1,639)
21,396
-3.5%
-1.5%
100.9%
101.5%
Sep-17
37,143
934
-
(751)
-
984
-
38,310
2.6%
0.6%
99.4%
99.49'
Oct-17
32,005
2,293
112
-
161
-
-
34,570
0.5%
0.5%
99.2%
99.5%
Nov-17
57,757
622
88
-
-
-
58,467
0.0%
0.0%
99.8%
100.0%
Dec-17
58,955
582
48
(24)
-
-
(1,826)
57,735
-3.2%
-3.2%
103.1%
200.0%
Jan-18
50,641
-
48
(24)
-
-
(1,856)
48,808
-3.8%
-3.9%
103.8%
103.9%
Feb-18
85,189
-
-
(24)
-
235
(1,856)
83,544
-1.9%
-2.0%
102.0%
102.0%
Mar-18
43,110
1,026
1,940
1,161
15,789
3,190
(1,710)
64,507
26.8%
28.6%
68.4%
71.4%
Apr-18
20,032
1,918
883
759
1,077
3,434
33,269
61,372
61.6%
62.891
35.8%
37.2%
May-18
46,176
2,168
1,308
129
51
1,280
1,140
52,251
4.7%
5.0%
92.5%
95.0%
Jun-18
35,387
5,243
145
802
129
(55)
1,140
42,791
2.8%
4.7%
95.0%
95.3%
Jul-18
23,376
10,826
761
183
24
-
990
36,159
2.8%
3.3%
94.6%
96.7%
Aug-18
33,724
3,099
6,214
879
53
24
1,494
45,487
3.5%
5.4%
81.0%
94.6% .
Sep-18
16,832
3,834
3,058
5,481
(40)
53
1,702
30,921
5.5%
23.3%
66.8%
76.7%
-30-
J:\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet -Sept 2018.xlsx
Memorial Medical Clinics
Accounts Receivable Agings
Aging 0-30 31-60 I 61-90 91-120 121-150 151-180 181-365 1 Total Grass I %Over %Over %Under%Under
120 Days 90 Days 60 Days 90 Days
Jan-17
Commercial
45,282
6,706
13,671
3,579
5,265
9,645
18,586
102,734
32.6%
36.1%
50.6%
63.9%
Feb-17
53,630
13,122
4,215
16,080
3,342
8,519
13,977
112,884
22.9%
37.1%
59.1%
62.9%
Mar-17
61,118
42,365
4,785
2,228
5,522
3,111
1,749
120,878
8.6%
10.491
85.6%
89.6%
Apt-17
26,405
37,256
25,653
5,173
(2,7681
3,190
(13,490)
81,418
-16.1%
-9.7%
78.2%
109.7%
May-17
5,066
2,181
12,858
16,131
(7,987)
(2,8791
(21,296)
4,074
-789.5%
-393.5%
177.9%
493.5%
Jun-17
111,604
31,936
11,222
12,838
16,527
353
(555)
183,925
8.9%
15.9%
78.0%
84.1%
Jul-17
104,116
29,081
6,553
4,327
224
3,687
(457)
147,532
2.3%
5.3%
90.3%
94.7%
Aug-17
126,645
39,727
8,364
6,807
1,778
126
(1,269)
182,177
0.3%
4.1%
91.3%
95.9%
Sep-17
124,179
39,183
12,093
2,047
1,173
932
2,381
181,989
2.5%
3.6%
89.8%
96.4%
Oct-17
168,711
48,813
13,956
9,875
677
910
2,813
245,755
1.8%
5.8%
88.5%
94.2%
Nov-17
236,703
15,336
5,680
8,157
324
450
2,438
269,088
1.2%
4,29'
93.7%
95.8%
Dec-17
266,196
9,379
2,670
2,715
196
(242)
(4,489)
276,424
-1.6%
-0.7%
99.7%
100.7%
Jan-18
235,748
2,981
1,877
2,438
92
1,736
(3,990)
240,882
-0.9%
0.1%
99.1%
99.9%
Feb-18
206,928
(201)
397
1,458
-
1,836
(3,675)
206,743
-0.9%
-0.2%
100.0%
100.2%
Mar-18
129,401
43,274
4,835
23,519
8,778
29,821
8,404
248,033
19.0%
28.4%
69.6%
71.6%
Apr-18
20,869
(7,062)
6,843
(25,374)
8,806
5,402
142,580
152,063
103.1%
86.4%
9.1%
13.6%
May-18
120,047
41,619
14,041
8,497
3,521
4,324
5,315
197,364
6.7%
11.0%
81.9%
89.0%
Jun-18
107,317
33,964
16,185
11,405
6,213
3,117
6,947
185,149
8.8%
15.0%
76.3%
85.0%
lui-18
96,918
36,921
18,582
15,670
10,230
6,428
6,741
191,490
12.2%
20.491
69.9%
79.6%
Aug-18
120,715
19,719
19,916
16,106
14,816
7,363
7,198
205,834
14.3%
22.1%
68.2%
77.9%
Sep-18
79,477
35,827
14,332
18,938
15,622
14,313
13,691
192,201
22.7%
32.6%
60.0%
67.4%
Jan-17
Private Pay
83,062
30,364
19,264
37,560
12,870
4,148
303,467
490,736
65.3%
73.0%
23.1%
27.0%
Feb-17
132,939
39,126
22,413
16,711
12,657
10,462
277,256
511,573
58.7%
62.0%
33.6%
38.0%
Mar-17
73,030
53,651
16,030
23,231
16,012
13,827
266,590
462,371
64.1%
69.1%
27.4%
30.9%
Apr-17
84,668
42,568
50,889
16,150
21,063
12,740
262,647
490,725
60.4%
63.7%
25.9%
36.3%
May-17
78,853
32,843
19,367
23,572
7,613
9,310
203,753
375,311
58.8%
65.1%
29.8%
34.9%
Jun-17
23,206
12,806
12,888
15,911
26,526
6,209
262,695
360,240
82.0%
86.4%
10.0%
13.65/
Jul-17
26,206
24,966
21,813
11,740
8,878
11,629
137,233
242,465
65.1%
69.9%
21.1%
30.1%
Aug-17
38,252
32,271
24,509
16,712
10,975
9,022
148,573
280,314
60.1%
66.1%
25.2%
33.9%
Sep-17
17,824
14,747
16,351
19,582
12,173
11,078
115,372
207,126
66.9%
76.4%
15.7%
23.6%
Oct-17
30,039
18,043
13,676
11,567
14,054
10,239
36,763
134,381
45.4%
54.0%
35.8%
46.09'
Nov-17
55,486
15,077
9,361
9,448
14,220
10,143
37,808
151,543
41.0%
47.3%
46.6%
52.7%
Dec-17
82,482
9,340
6,261
6,420
1,057
(712)
779
105,626
1.1%
7.1%
86.9%
92.9%
Jan-18
65,611
5,982
6,493
6,098
1,032
(615)
(1,060)
83,541
-0.8%
6.5%
85.7%
93.5%
Feb-18
152,357
5,922
6,490
5,992
1,186
(513)
2,832
174,264
2.0%
5.4%
90.8%
94.6%
Mar-18
79,096
20,420
41,290
(2,410)
(3,192)
18,956
22,278
176,437
21.6%
20.2%
56.49'
79.8%
Apr-18
87,804
35,673
5,853
31,171
(557)
(3,368)
34,890
191,467
16.2%
32.5%
64.5%
67.5%
May-18
67,759
27,510
23,701
8,169
34,763
(409)
36,375
197,868
35.7%
39.9%
48.1%
60.1%
Jun-18
42,461
20,528
31,246
11,979
5,045
32,310
40,062
183,631
42.2%
48.7%
34.3%
51.3%
Jul-18
34,052
18,106
15,562
21,808
12,490
4,341
59,892
166,251
46.1%
59.3%
31.49'
40.7%
Aug-18
35,477
18,304
14,070
12,874
21,920
11,595
61,348
175,588
54.0%
61.4%
30.5%
38.6%
Sep-18
43,701
25,352
14,491
18,044
12,357
22,530
72,814
209,289
51.5%
60.1%
33.0%
39.9%
-31-
J:\2018\SEPTEMBER 2018\Aft Monthly Analysis Board Packet -Sept 2018.xisx
Memorial Medical Clinics
Accounts Receivable Agings
0-30
31-60
61-90
91-120
121-150
15TI80
181-365
Total Gross
% Over
%Over
% Under
%Under
Aging
1
1
1
1
120 Days
I
90 Days
60 Days
90 Days
All Insured
Jan-17
94,783
15,574
38,000
8,357
9,032
23,432
10,554
199,732
21.5%
25.7%
55.3%
74.3%
Eeb-17
136,523
45,887
12,595
36,620
6,943
11,224
14,783
264,575
12.5%
26.3%
68.9%
73.7%
Mar-17
102,884
72,284
31,360
8,765
21,600
4,889
7,119
248,902
13.5%
17.0%
70.4%
83.054
Apr-17
60,878
51,165
46,004
20,984
7,854
14,072
5,073
206,030
13.1%
23.3%
54.4%
76.7%
May-17
96,836
18,520
34,492
45,505
3,162
2,940
115,286
316,741
38.3%
52.7%
36.4%
47.3%
Jun-17
181,289
46,519
15,904
15,814
24,121
11,366
5,564
300,577
13.7%
18.9%
75.8%
81.1%
Jul-17
162,707
52,850
15,044
6,994
(253)
17,500
4,767
259,609
8.5%
11.2%
83.0%
88.8%
Aug-17
205,036
50,940
20,435
12,419
3,727
(117)
14,351
306,791
5.9%
9.9%
83.4%
90.1%
Sep-17
253,958
46,094
21,623
8,571
2,872
2,445
10,760
345,322.
4.6%
7.19'
86.6%
92.9%
Oct-17
300,784
70,716
19,001
13,723
6,414
1,875
6,412
418,925
3.5%
6.8%
88.7%
93.2%
Nov-17
382,191
30,466
8,223
11,542
4,233
978
5,406
443,039
2.4%
5.0%
93.1%
95.0%
Dec-17
426,087
23,152
4,052
5,714
3,039
200
(3,658)
458,586
-0.1%
1.2%
98.0%
98.8%
Jan-18
423,872
6,433
3,291
4,231
766
2,340
(6,394)
434,538
-0.8%
0.29/
99.0%
99.8%
-32-
J:\2018\SEPTEMBER 2018\AR Monthly Analysis Board Packet -Sept 2018.xlsx
MEMORIAL MEDICAL CENTER
CHECK REGISTER: SEPTEMBER 1, 2018 - SEPTEMBER 30, 2018
A/P
997
9/12/2019
2,702.07
MCKESSON
A/P
998
9/12/2018
2,532.83
MCKESSON
A/P
999
9/19/2018
2,603.75
MCKESSON
A/P
1000
9/26/2018
3,121.95
MCKESSON
A/P
175042
9/26/2018
9,682.92
MORRIS AND DICKSON
A/P
175045
9/26/2018
4,058.84
OWENS&MINOR
A/P
177234
9/5/2018
23.16
ABBOTT NUTRITION
A/P
177235
9/5/2018
32.15
ACE HARDWARE 15521
A/P
177236
9/5/2018
1,930.80
AIRESPRING INC
A/P
177237
9/5/2018
174.84
AIRGAS USA, LLC-CENTRAL DIV
A/P
177238
9/5/2018
33,553.89
ALLIED BENEFIT SYSTEMS
A/P
177239
9/5/2018
11,518.26
ALLSTATE
A/P
177240
9/5/2018
111.11
AMBU INC
A/P
177241
9/5/2018
593.82
APPLETON MEDICAL SERVICES INC
A/P
177242
9/5/2018
47.94
AQUA BEVERAGE COMPANY
A/P
177243
9/5/2018
526.3
ARGON MEDICAL DEVICES
A/P
177244
9/5/2018
249.89
AUTO PARTS & MACHINE CO.
A/P
177245
9/5/2018
2,774.00
AYA HEALTHCARE INC
A/P
177246
9/5/2018
4,233.46
BECKMAN COULTER INC
A/P
177247
9/5/2018
212.95
BEEKLEY MEDICAL
A/P
177248
9/5/2018
700
BELFOR USA GROUP, INC
A/P
177249
9/5/2018
509.7
BOSART LOCK & KEY INC
A/P
177250
9/5/2018
1,300.25
BROADMOOR AT CREEKSIDE PARK
A/P
177251
9/5/2018
183.6
BROOKHOLLOW
A/P
177252
9/5/2018
1,655.47
CABLE ONE
A/P
177253
9/5/2018
250
CALHOUN SPORTS MEDICINE
A/P
177254
9/5/2018
2,108.30
CDW GOVERNMENT, INC.
A/P
177255
9/5/2018
187
CITIZENS MEDICAL CENTER
A/P
177256
9/5/2018
215.17
CITY OF PORT LAVACA
A/P
177257
9/5/2018
909.74
COASTAL OFFICE SOLUTONS
A/P
177258
9/5/2018
1,630.10
COMBINED INSURANCE
A/P
177259
9/5/2018
274.22
COOPER SURGICAL INC
A/P
177260
9/5/2018
2,500.00
DA&E
A/P
177261
9/5/2018
2,870.12
DEWITT POTH & SON
A/P
177262
9/5/2018
39,504.50
EMERGENCY STAFFING SOLUTIONS
A/P
177263
9/5/2018
14,137.97
EVIDENT
A/P
177264
9/5/2018
14.03
FASTENAL COMPANY
A/P
177265
9/5/2018
548
FDA-MQSA PROGRAM
A/P
177266
9/S/2018
51.84
FEDERAL EXPRESS CORP.
A/P
177267
9/5/2018
56.02
FILTER TECHNOLOGY CO, INC
A/P
177268
9/S/2018
75
FIRST CLEARING
A/P
177269
9/5/2018
1,029.52
FISHER HEALTHCARE
A/P
177270
9/5/2018
590.97
FRONTIER
A/P
177271
9/5/2018
2,008.80
GOLDENCREEK HEALTHCARE
A/P
177272
9/5/2018
400
GRAINGER
A/P
177273
9/5/2018
224.49
GRAPHIC CONTROLS LLC
A/P
177274
9/5/2018
171.28
GULF COAST PAPER COMPANY
A/P
177275
9/5/2018
2501TERSOURCE
CORPORATION
A/P
177276
9/5/2018
90
A/P
177277
9/5/2018
1,226.30
LEGAL SHIELD
A/P
177278
9/5/2018
1,165.00
M G TRUST
A/P
177279
9/5/2018
1,049.00
MASA
A/P
177280
9/5/2018
690.86
MEDIVATORS
A/P
177281
9/5/2018
60
MEMORIAL MEDICAL CLINIC
-33-
A/P
177282
9/5/2018
A/P
177283
9/5/2018
A/P
177284
9/5/2018
A/P
177285
9/5/2018
A/P
177286
9/5/2018
A/P
177287
9/5/2018
A/P
177288
9/5/2018
A/P
177289
9/5/2018
A/P
177290
9/5/2018
A/P
177291
9/5/2018
A/P
177292
9/5/2018
A/P
177293
9/5/2018
A/P
177294
9/5/2018
A/P
177295
9/5/2018
A/P
177296
9/5/2018
A/P
177297
9/5/2018
A/P
177298
9/5/2018
A/P
177299
9/5/2018
A/P
177300
9/5/2018
A/P
177301
9/5/2018
A/P
177302
9/5/2018
A/P
177303
9/5/2018
A/P
177304
9/5/2018
A/P
177305
9/5/2018
A/P
177306
9/5/2018
A/P
177307
9/5/2018
A/P
177308
9/5/2018
A/P
177309
9/5/2018
A/P
177310
9/5/2018
A/P
177311
9/5/2018
A/P
177312
9/5/2018
A/P
177313
9/5/2018
A/P
177314
9/5/2018
A/P
177315
9/5/2018
A/P
177316
9/5/2018
A/P
177317
9/5/2018
A/P
177318
9/5/2018
A/P
177319
9/5/2018
A/P
177320
9/5/2018
A/P
177321
9/5/2018
A/P
177322
9/5/2018
A/P
177323
9/5/2018
A/P
177324
9/5/2018
A/P
177325
9/5/2018
A/P
177326
9/5/2018
A/P
177327
9/5/2018
A/P
177328
9/5/2018
A/P
177329
9/5/2018
A/P
177330
9/5/2018
A/P
177331
9/5/2018
A/P
177332
9/5/2018
A/P
177333
9/5/2018
A/P
177334
9/5/2018
A/P
177335
9/5/2018
A/P
177336
9/5/2018
A/P
177337
9/5/2018
A/P
177338
9/5/2018
131.52 METLIFE
92.03 MMC AUXILIARY GIFT SHOP
31,567.21 MMC EMPLOYEE BENEFIT PLAN
1,369.88 MOMENTUM RENTAL & SALES
0 VOIDED
3,922.78 MORRIS & DICKSON CO, LLC
1,552.30 OWENS & MINOR
10,634.77 PAETEC (WINDSTREAM)
53.55 POSITIVE PROMOTIONS
30.28 POWER HARDWARE
1,496.93 PRINCIPAL LIFE
3,292.00 RADSOURCE
4,050.00 RECONDO
89.94 RESPIRONICS, INC.
240 REVISTA de VICTORIA
6,761.69 RICOH USA, INC.
7 ROBERT RODRIGUEZ
87.29 IRS CLARK & ASSOCIATES, INC
432.51 SAM'S CLUB DIRECT
198.58 SARA RUBIO
109.73 SERVICE SUPPLY OF VICTORIA INC
400 SIGN AD, LTD.
854.28 SMITH & NEPHEW
7,050.00 SOLERA WEST HOUSTON
3,961.00 SOUTH TEXAS BLOOD & TISSUE CEN
385 STANFORD VACUUM SERVICE
52.09 TALX CORPORATION
3,690.52 TEXAS ADVANTAGE COMMUNITY BANK
32,375,00 THE CRESCENT
1,955.10 THERACOM, LLC
40,109.00 THYSSENKRUPP ELEVATOR CORP
31,546.75 TXU ENERGY
1,633.08 UNIFIRST HOLDINGS INC
1,142.46 UNIFORM ADVANTAGE
332.32 URESIL
2,521.64 WAGEWORKS
1,591.45 WATERMARK GRAPHICS INC
1,571.67 WERFEN USA LLC
968 WEST COAST MEDICAL RESOURCES
397.12
1,631.33 AETNA INC
a0n:q� APTnin Wr
-34-
A/P 177339 9/5/2018
A/P 177340 9/5/2018
A/P 177341 9/5/2018
A/P 177342 9/5/2018
A/P 177343 9/5/2018
A/P 177344 9/5/2018
A/P 177345 9/5/2018
A/P 177346 9/5/2018
A/P 177347 9/5/2018
A/P 177348 9/5/2018
A/P 177349 9/5/2018
A/P 177350 9/5/2018
A/P 177351 9/5/2018
A/P 177352 9/5/2018
A/P 177353 9/5/2018
A/P 177354 9/5/2018
A/P 17735S 9/5/2018
A/P 177356 9/5/2018
A/P 177357 9/5/2018
A/P 177358 9/5/2018
A/P 177359 9/5/2018
A/P 177360 9/5/2018
A/P 177361 9/5/2018
A/P 177362 9/5/2018
A/P 177363 9/5/2018
A/P 177364 9/5/2018
A/P 177365 9/5/2018
A/P 177366 9/5/2018
A/P 177367 9/5/2018
A/P 177368 9/5/2018
A/P 177369 9/5/2018
A/P 177370 9/5/2018
A/P 177371 9/5/2018
A/P 177372 9/5/2018
A/P 177373 9/5/2018
A/P 177374 9/5/2018
A/P 177375 9/5/2018
A/P 177376 9/5/2018
A/P 177377 9/5/2018
A/P 177378 9/5/2018
A/P 177379 9/5/2018
A/P 177380 9/5/2018
A/P 177381 9/5/2018
A/P 177382 9/5/2018
A/P 177383 9/5/2018
A/P 177384 9/5/2018
A/P 177385 9/5/2018
A/P 177386 9/5/2018
A/P 177387 9/5/2018
A/P 177388 9/5/2018
A/P 177389 9/5/2018
A/P 177390 9/5/2018
A/P 177391 9/5/2018
A/P 177392 9/5/2018
A/P 177393 9/5/2018
A/P 177394 9/5/2018
A/P 177395 9/5/2018
2
1
2
3
1
1 CSC al WPATIAIr M ITn CRM IP
-35-
A/P 177396 9/5/2018
A/P 177397 9/5/2018
A/P 177398 9/5/2018
A/P 177399 9/5/2018
A/P 177400 9/5/2018
A/P 177401 9/5/2018
A/P 177402 9/5/2018
A/P 177403 9/5/2018
A/P 177404 9/5/2018
A/P 177405 9/5/2018
A/P 177406 9/5/2018
A/P 177407 9/12/2018
A/P 177408 9/12/2018
A/P 177409 9/12/2018
A/P 177410 9/12/2018
A/P 177411 9/12/2018
A/P 177412 9/12/2018
A/P 177413 9/12/2018
A/P 177414 9/12/2018
A/P 177415 9/12/2018
A/P 177416 9/12/2018
A/P 177417 9/12/2018
A/P 177418 9/12/2018
A/P 177419 9/12/2018
A/P 177420 9/12/2018
A/P 177421 9/12/2018
A/P 177422 9/12/2018
A/P 177423 9/12/2018
A/P 177424 9/12/2018
A/P 177425 9/12/2018
A/P 177426 9/12/2018
A/P 177427 9/12/2018
A/P 177428 9/12/2018
A/P 177429 9/12/2018
A/P 177430 9/12/2018
A/P 177431 9/12/2018
A/P 177432 9/12/2018
A/P 177433 9/12/2018
A/P 177434 9/12/2018
A/P 177435 9/12/2018
A/P 177436 9/12/2018
A/P 177437 9/12/2018
A/P 177438 9/12/2018
A/P 177439 9/12/2018
A/P 177440 9/12/2018
A/P 177441 9/12/2018
A/P 177442 9/12/2018
A/P 177443 9/12/2018
A/P 177444 9/12/2018
A/P 177445 9/12/2018
A/P 177446 9/12/2018
A/P 177447 9/12/2018
A/P 177448 9/12/2018
A/P 177449 9/12/2018
A/P 177450 9/12/2018
A/P 177451 9/12/2018
A/P 177529 9/19/2018
1,
30.3 ROSHANDATHOMAS
100 LAURA PESINA
11.58 ABBOTT NUTRITION
41.77 ACE HARDWARE 15521
42.01 AIRGAS USA, LLC - CENTRAL DIV
86.56 AHMED INC.
27.36 AMERISOURCEBERGEN DRUG CORP
6,017.90 BAXTER HEALTHCARE
462.91 CARDINAL HEALTH 414,LLC
182.4 CAREFUSION
240 CHRIS KOVAREK
153 CITIZENS MEDICAL CENTER
919.79 CONMED CORPORATION
206.37 DEWITT POTH & SON
143,421.73 DISCOVERY MEDICAL NETWORK INC
76.14 DYNATRONICS CORPORATION
495 FASTHEALTH CORPORATION
3,163.52 FISHER HEALTHCARE
55.95 FORTBEND HEALTHCARE CENTER
79,995.65 GOLDENCREEK HEALTHCARE
543.03 GULF COAST PAPER COMPANY
1,321.10 IANTECH, INC
1,598.49 J & J HEALTH CARE SYSTEMS, INC
105.73 M.C. JOHNSON COMPANY INC
134 MARTIN PRINTING CO
3,060.01 MCKESSON MEDICAL SURGICAL INC
44,71 MEDIMPACT HEALTHCARE SYS, INC.
0 VOIDED
7,086.85 MEDLINE INDUSTRIES INC
475.4 MORRIS & DICKSON CO, LLC
65.54 OFFICE DEPOT
118.37 OLYMPUSAMERICA INC
718.58 ORTHO CLINICAL DIAGNOSTICS
1,650.00 PABLO GARZA
343.92 PRECISION DYNAMICS CORP (PDC)
1,482.15 GJAGEN INC
273.13 SHIRLEY KARNEI
332.48 SMITHS MEDICAL ASO INC
402.85 STRYKER SUSTAINABILITY
1,942.04 TEXAS ASSOCIATION OF COUNTIES
6,324.00 TEXAS HOSPITAL ASSOCIATION
3,013.12 UNIFIRST HOLDINGS INC
392.13 UNITED RENTALS (NORTH AMERICA)
4,168.32 WERFEN USA LLC
260 CALHOUN COUNTY INDIGENT ACCOUN
6,560.39 CITY OF PORT LAVACA
2,200.00 US POSTAL SERVICE
165.34 41MPRINT, INC.
-36-
A/P
177530
9/19/2018
265.86
ACE HARDWARE 15521
A/P
177531
9/19/2018
2,119.67
AIRGAS USA, LLC - CENTRAL DIV
A/P
177532
9/19/2018
1,706.70
ALCON LABORATORIES, INC.
A/P
177533
9/19/2018
1,449.00
AMERICAN APPLIANCE
A/P
177534
9/19/2018
112.17
AMERISOURCEBERGEN DRUG CORP
A/P
177535
9/19/2018
166.37
AUTO PARTS & MACHINE CO.
A/P
177536
9/19/2018
2,263.00
AYA HEALTHCARE INC
A/P
177537
9/19/2018
47,962.09
BKD, LLP
A/P
177538
9/19/2018
209.51
CALHOUN COUNTY
A/P
177539
9/19/2018
250
CALHOUN COUNTY FAIR ASSOC.
A/P
177540
9/19/2018
808.89
CARDINAL HEALTH 414,LLC
A/P
177541
9/19/2018
95.41
CAREFUSION
A/P
177542
9/19/2018
60
CASE MANAGEMENT INNOVATIONS
A/P
177543
9/19/2018
1,418.51
CDW GOVERNMENT, INC.
A/P
177544
9/19/2018
41.38
CENTERPOINT ENERGY
A/P
177545
9/19/2018
700.37
CFI MECHANICAL INC
A/P
177546
9/19/2018
774.22
DEWITT POTH & SON
A/P
177547
9/19/2018
50,311.25
DIAMOND HEALTHCARE CORP
A/P
177548
9/19/2018
604.35
DUTCH OPHTHALMIC USA
A/P
177549
9/19/2018
155.02
ERBE USA INC SURGICAL SYSTEMS
A/P
177550
9/19/2018
30.3
ERIN CLEVENGER
A/P
177551
9/19/2018
279.69
FEDERAL EXPRESS CORP.
A/P
177552
9/19/2018
75
FIRST CLEARING
A/P
177553
9/19/2018
5,650.28
FISHER HEALTHCARE
A/P
177554
9/19/2018
7,578.88
GOLDENCREEK HEALTHCARE
A/P
177555
9/19/2018
277
GRAINGER
A/P
177556
9/19/2018
1,013.74
GULF COAST PAPER COMPANY
A/P
177557
9/19/2018
11.25
HOSPIRA WORLDWIDE, INC
A/P
177558
9/19/2018
24,086.50
ITA RESOURCES INC
A/P
177559
9/19/2018
275
K & M SPORTS
A/P
177560
9/19/2018
100
KN0WLEDGEC0NNEX, LLC
A/P
177561
9/19/2018
49.8
LOWE'S HOME CENTERS INC
A/P
177562
9/19/2018
1,045.00
M G TRUST
A/P
177563
9/19/2018
462.45
MARTIN PRINTING CO
A/P
177564
9/19/2018
465.04
MCKESSON MEDICAL SURGICAL INC
A/P
177565
9/19/2018
2,729.35
MEDICAL DATA SYSTEMS, INC.
A/P
177566
9/19/2018
170.98
MEDIMPACT HEALTHCARE SYS, INC.
A/P
177567
9/19/2018
0
VOIDED
A/P
177568
9/19/2018
0
VOIDED
A/P
177569
9/19/2018
0
VOIDED
A/P
177570
9/19/2018
9,247.49
MEDLINE INDUSTRIES INC
A/P
177571
9/19/2018
240
MEMORIAL MEDICAL CLINIC
A/P
177572
9/19/2018
477.85
MICHAEL PFIEL
A/P
177573
9/19/2018
5,789.14
MMC EMPLOYEE BENEFIT PLAN
A/P
177574
9/19/2018
139.81
MMCVOLUNTEERS
A/P
177575
9/19/2018
0
VOIDED
A/P
177576
9/19/2018
0
VOIDED
A/P
177577
9/19/2018
12,602.59
MORRIS & DICKSON CO, LLC
A/P
177578
9/19/2018
1,341.11
ORTHO CLINICAL DIAGNOSTICS
A/P
177579
9/19/2018
922.33
OWENS & MINOR
A/P
177580
9/19/2018
16S
PALACIOS BEACON
A/P
177581
9/19/2018
170
PHILIP THOMAE PHOTOGRAPHER
A/P
177582
9/19/2018
2,627.00
PHILIPS HEALTHCARE
A/P
177583
9/19/2018
2,225.00
PREMIER SLEEP DISORDERS CENTER
A/P
177584
9/19/2018
99
QUILL CORPORATION
A/P
177585
9/19/2018
289.06
RADPARTNERS HOUSTON
A/P
177586
9/19/2018
45.47
RED HAWK FIRE AND SECURITY
-37-
A/P
177587
9/19/2018
587.5
REXEL
A/P
177588
9/19/2018
59.18
SARA RUBIO
A/P
177589
9/19/2018
1,350.66
SIEMENS FINANCIAL SERVICES
A/P
177590
9/19/2018
751.58
SIEMENS MEDICAL SOLUTIONS INC
A/P
177591
9/19/2018
889.7
SINGLETON ASSOCIATES PA
A/P
177592
9/19/2018
3,124.80
STRYKER SUSTAINABILITY
A/P
177593
9/19/2018
1,079.57
TLC STAFFING
A/P
177594
9/19/2018
699
TRI-STATE BIOMEDICAL SERVICES
A/P
177595
9/19/2018
1,778.58
TRIZETTO PROVIDER SOLUTIONS
A/P
177596
9/19/2018
5,625.00
TRUSTAFF
A/P
177597
9/19/2018
2,839.64
UNIFIRST HOLDINGS INC
A/P
177598
9/19/2018
666.17
UNIFORM ADVANTAGE
A/P
177599
9/19/2018
392.13
UNITED RENTALS (NORTH AMERICA)
A/P
177600
9/19/2018
23,936.12
VICTORIA ANESTHESIOLOGY
A/P
177601
9/19/2018
550
VICTORIA RADIOWORKS, LTD
A/P
177602
9/19/2018
0
VOIDED
A/P
177603
9/19/2018
7,445.64
WAGEWORKS
A/P
177604
9/19/2018
1,092.50
WALLER,LANSDEN, DORTCH & DAVIS
A/P
177605
9/19/2018
1,157.14
WERFEN USA LLC
A/P
177607
9/26/2018
87.12
ACE HARDWARE 15521
A/P
177608
9/26/2018
1,400.00
ACUTE CARE INC
A/P
177609
9/26/2018
1,247.48
AIRGAS USA, LLC-CENTRAL DIV
A/P
177610
9/26/2018
11,285.54
ALLSTATE
A/P
177611
9/26/2018
41.94
AQUA BEVERAGE COMPANY
A/P
177612
9/26/2018
4,717.75
AYA HEALTHCARE INC
A/P
177613
9/26/2018
6,145.37
BANK OF THE WEST
A/P
177614
9/26/2018
570
BAYSTORAGE
A/P
177615
9/26/2018
0
VOIDED
A/P
177616
9/26/2018
30,782.32
BECKMAN COULTER INC
A/P
177617
9/26/2018
14
BOSART LOCK & KEY INC
A/P
177618
9/26/2018
9,007.50
BROADMOOR AT CREEKSIDE PARK
A/P
177619
9/26/2018
312.9
CARDINAL HEALTH 414,LLC
A/P
177620
9/26/2018
59.95
COW GOVERNMENT, INC.
A/P
177621
9/26/2018
1,670.70
CENTURION MEDICAL PRODUCTS
A/P
177622
9/26/2018
2,965.64
CSI LEASING INC
A/P
177623
9/26/2018
788.13
CYRACOM LLC
A/P
177624
9/26/2018
700
D HARRIS CONSULTING LLC
A/P
177625
9/26/2018
1,500.00
DATA INNOVATIONS LLC
A/P
177626
9/26/2018
253.26
DEWITT POTH & SON
A/P
177627
9/26/2018
2,333.76
DIEBEL OIL CO INC
A/P
177628
9/26/2018
1,875.00
DIGITAL INOVATION, INC.
A/P
177629
9/26/2018
104,223.40
DISCOVERY MEDICAL NETWORK INC
A/P
177630
9/26/2018
40,062.50
EMERGENCY STAFFING SOLUTIONS
A/P
177631
9/26/2018
75
FIRSTCLEARING
A/P
177632
9/26/2018
2,121.77
FISHER HEALTHCARE
A/P
177633
9/26/2018
530
FORT BEND SERVICES, INC
A/P
177634
9/26/2018
1,619.37
FRONTIER
A/P
177635
9/26/2018
6,825.20
GE HEALTHCARE
A/P
177636
9/26/2018
1,834.14
GLAXOSMITHKLINE PHARMACUETICAL
A/P
177637
9/26/2018
78,888.92
GOLDENCREEK HEALTHCARE
A/P
177638
9/26/2018
380
HEALTHCARE CODING & CONSULTING
A/P
177639
9/26/2018
21,073.58
HEALTHCARE EQUIPMENT FINANCE
A/P
177640
9/26/2018
0
VOIDED
A/P
177641
9/26/2018
657.23
HER CREDIT RECEIVABLES DEPT308
A/P
177642
9/26/2018
11.25
HOSPIRA WORLDWIDE, INC
A/P
177643
9/26/2018
14,996.06
HUNTER PHARMACY SERVICES
A/P
177644
9/26/2018
430.16
IRON MOUNTAIN
am
A/P
177645
9/26/2018
250 ITERSOURCE CORPORATION
A/P
177646
9/26/2018
565.58
J & 1 HEALTHCARE SYSTEMS, INC
A/P
177647
9/26/2018
976.46
LABCORP OF AMERICA HOLDINGS
A/P
177648
9/26/2018
400
LAMAR COMPANIES
A/P
177649
9/26/2018
1,211.35
LEGAL SHIELD
A/P
177650
9/26/2018
23,399.59
LUBY'S FUDDRUCKERS RESTAURANTS
A/P
177651
9/26/2018
1,045.00
M G TRUST
A/P
177652
9/26/2018
662.27
MARLIN BUSINESS BANK
A/P
177653
9/26/2018
1,933.14
MCKESSON MEDICAL SURGICAL INC
A/P
177654
9/26/2018
263.69
MEDIVATORS
A/P
1776SS
9/26/2018
0
VOIDED
A/P
177656
9/26/2018
3,145.53
MEDLINE INDUSTRIES INC
A/P
177657
9/26/2018
435.83
MEMORIAL MEDICAL CLINIC
A/P
177658
9/26/2018
118.54
MERCEDES MEDICAL
A/P
177659
9/26/2018
680.34
MERRY X-RAY/SOURCEONE HEALTHCA
A/P
177660
9/26/2018
924
MID -COAST ELECTRIC SUPPLY, INC
A/P
177661
9/26/2018
130.96
MMC AUXILIARY GIFT SHOP
A/P
177662
9/26/2018
20,914.41
MMC EMPLOYEE BENEFIT PLAN
A/P -
177663
9/26/2018
0
VOIDED
A/P
177664
9/26/2018
8,099.95
MORRIS & DICKSON CO, LLC
A/P
177665
9/26/2018
990
NEOGENOMICS LABORATORIES
A/P
177666
9/26/2018
0
VOIDED
A/P
177667
9/26/2018
3,762.47
OWENS & MINOR
A/P
177668
9/26/2018
1,815,00
PABLO GARZA
A/P
177669
9/26/2018
85
PHILIP THOMAE PHOTOGRAPHER
A/P
177670
9/26/2018
173.61
POWER HARDWARE
A/P
177671
9/26/2018
1,816.66
PRESS GANEY ASSOCIATES, INC.
A/P
177672
9/26/2018
289.9
QUILL CORPORATION
A/P
177673
9/26/2018
33.35
ROBERT RODRIGUEZ
A/P
177674
9/26/2018
4,675.00
ROBERTS, ODEFEY, WITTE & WALL
A/P
177675
9/26/2018
3,856.41
SANOFI PASTEUR INC
A/P
177676
9/26/2018
246.29
SHIRLEY KARNEI
A/P
177677
9/26/2018
1,575.00
SIGN AD, LTD.
A/P
177678
9/26/2018
14,154.33
SINGLETON ASSOCIATES PA
A/P
177679
9/26/2018
17,232.50
SOLERA WEST HOUSTON
A/P
177680
9/26/2018
4,199.00
SOUTH TEXAS BLOOD & TISSUE CEN
A/P
177681
9/26/2018
610
STERIS CORPORATION
A/P
177682
9/26/2018
411.93
STUDER GROUP, LLC
A/P
177683
9/26/2018
5,699.00
T-SYSTEM, INC
A/P
177684
9/26/2018
2,773.00
TELCOR
A/P
177685
9/26/2018
2,494.00
TEXAS HOSPITAL INS EXCHANGE
A/P
177686
9/26/2018
2,611.12
UNIFIRST HOLDINGS INC
A/P
177687
9/26/2018
233.55
UNIFORM ADVANTAGE
A/P
177688
9/26/2018
50.96
UNIT DRUG CO, LLC
A/P
177689
9/26/2018
285.84
UNITED AD LABEL CO INC
A/P
177690
9/26/2018
914.85
VICTORIA ADVOCATE
A/P
177691
9/26/2018
418.77
VICTORIA COMMUNICATION SVCS
A/P
177692
9/26/2018
2,521.64
WAGEWORKS
Accounts Payable Total: 1,391,017.10
ICP
12149
9/13/2018
8,686.30
MEMORIAL MEDICAL CENTER
ICP
12150
9/13/2018
93.46
ADU SPORTS MEDICINE CLINIC
ICP
12151
9/13/2018
88.47
CLINICAL PATHOLOGY LABS
ICP
12152
9/13/2018
79.62
ESS OF PORT LAVACA LLC
ICP
12153
9/13/2018
4,166.67
MEMORIAL MEDICAL CENTER
-39-
ICP
12154
9/13/2018
226.96 MEMORIAL MEDICAL CENTER
ICP
12155
9/13/2018
992.43 MEMORIAL MEDICAL CLINIC
ICP
12156
9/13/2018
391.96 MICHELLE M. CUMMINS, M.D.
ICP
12157
9/13/2018
215.38 PORT LAVACA CLINIC ASSOC, PA
ICP
12158
9/13/2018
76.55 REGIONAL EMPLOYEE ASSISTANCE
ICP
12159
9/13/2018
282.8 SINGLETON ASSOCIATES PA
ICP
12160
9/13/2018
126.61 VICTORIA HEART & VASCULAR CTR
ICP
12161
9/13/2018
33.27 VICTORIA KIDNEY DIALYSIS
ICP Total: 15,460.48
NHG
17
9/19/2018
24,323.42 MMC-OPERATING
NHS
23
9/19/2018
9,437.34 MMC -OPERATING
NHC
26
9/19/2018
2,536.40 MMC-OPERATING
NHA
28
9/19/2018
35,509.60 MMC-OPERATING
NHG
18
9/26/2018
21,420.58 MMC-OPERATING
NHS
24
9/26/2018
18,790.38 MMC-OPERATING
NHF
25
9/26/2018
4,248.00 MMC-OPERATING
NHC
27
9/26/2018
1,058.08 MMC-OPERATING
NHA
29
9/26/2018
14,813.12 MMC-OPERATING
Nursing Facility Total: 132,136.92
PR-
62133
9/7/2018
1,160.84
PAY-P.08/17/18
08/30/18
PR-
62134
9/7/2018
640.47
PAY-P.08/17/18
08/30/18
PR-
62135
9/7/2018
439.15
PAY-P.08117/18
08/30/18
PR-
62136
9/7/2018
399.98
PAY-P.08/17/18
08/30/18
PR-
62137
9/7/2018
183.58
PAY-P.08/17/18
08/30/18
PR-
62138
9/7/2018
535.16
PAY-P.08/17/18
08/30/18
PR-
62139
9/7/2018
1,295.21
PAY-P.08/17/18
08/30/18
PR-
62140
9/7/2018
268.35
PAY-P.08/17/18
08/30/18
PR-
62141
9/7/2018
807.95
PAY-P.08/17/18
08/30/18
PR-
62142
9/21/2018
572.38
PAY-P.08/31/18
09/13/18
PR-
62143
9/21/2018
805.57
PAY-P.08/31/18
09/13/18
PR-
62144
9/21/2018
294.53
PAY-P.08/31/18
09/13/18
PR-
62145
9/21/2018
565.25
PAY-P.08/31/18
09/13/18
PR-
62146
9/21/2018
150.22
PAY-P.08/31/1809/13/18
PR-
62147
9/21/2018
416.05
PAY-P.08/31/18
09/13/18
PR-
62148
9/21/2018
183.45
PAY-P.08/31/18
09/13/18
PR-
62149
9/21/2018
294.68
PAY-P.08/31/18
09/13/18
PR-
62150
9/21/2018
844.25
PAY-P.08/31/18
09/13/18
PR-
62151
9/21/2018
692.34
PAY-P.08/31/18
09/13/18
PR-
62152
9/21/2018
146.11
PAY-P.08/31/18
09/13/18
PR-
999999
9/7/2018
540,752.54
Payroll Total:
Grand Total:
551,448.06
2,090,062.56
MEMORIAL MEDICAL CENTER
GROSS PAYROLL REPORT SEPTEMBER 2018
PRTitle
PRDeptName
PRTotGross
A-P / PAYROLL CLERK
ACCOUNTING
2,489.79
STAFF ACCOUNTANT
ACCOUNTING
2,737.13
CONTROLLER
ACCOUNTING
3,500.00
ACCOUNTANT
ACCOUNTING
7,981.73
ADMINIST ASSISTANT
ADMINISTRATION
3,497.80
C.F.C.
ADMINISTRATION
12,717.32
ASSIST ADMINISTRATOR
ADMINISTRATION
9,152.00
C.E.O.
ADMINISTRATION
18,568.74
CLINICAL IT SPCLST
ADMINISTRATION -CLINICAL SERVIC
4,872.73
TRAUMA COORDINATOR
ADMINISTRATION -CLINICAL SERVIC
4,319.22
ADMIN ASST TO AA-CNO
ADMINISTRATION -CLINICAL SERVIC
2,622.14
BEHAV. HEALTH THERA
BEHAVIORAL HEALTH
4,230.80
BIO-MED TECHNICIAN
BIO MEDICAL ENGINEERING
3,551.50
SPECIAL PROJECTS MGR
BUSINESS DEVELOPMENT
3,012.97
ASST PURCHASE BUYER
CENTRAL SUPPLY
2,127.81
PURCHASING SUPERVISR
CENTRAL SUPPLY
4,320.80
COURIER -SUPPLY TECH
CENTRAL SUPPLY
1,927.50
RECEPTIONIST
CLINIC FS
2,575.98
INSURANCE CLERK
CLINIC FS
2,236.50
OPERATOR
CLINIC FS
2,335.15
RECEPTIONIST
CLINIC FS
2,226.99
INSURANCE CLERK
CLINIC FS
2,410.33
MEDICAL ASSISTANT
CLINIC FS
1,470.41
OPERATOR
CLINIC FS
1,704.98
OFFICE MANAGER
CLINIC FS
2,559.60
RECEPTIONIST
CLINIC FS
2,598.34
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
5,213.69
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
280.00
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
4,511.43
RECEPT/SECRETARY
DIAGNOSTIC IMAGING
2,001.71
RADIOLOGY SUPERVISOR
DIAGNOSTIC IMAGING
6,212.91
RADIOLOGY TECH
DIAGNOSTIC IMAGING
1,387.04
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
5,556.88
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
4,183.56
NUCLEAR MED TECH
DIAGNOSTIC IMAGING
6,310.00
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
4,093.82
RADIOLOGYTECH
DIAGNOSTIC IMAGING
202.50
RAID TECHNOLOGIST
DIAGNOSTIC IMAGING
729.00
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
2,025.50
RADIOLOGICAL TECH
DIAGNOSTIC IMAGING
3,682.15
DIRECTOR
DIAGNOSTIC IMAGING
6,415.66
DIRECTOR OF DIETARY
DIETARY
4,255.76
FOOD SERVICE STAFF
DIETARY
1,880.00
FOOD SERVICE STAFF
DIETARY
1,827.00
FOOD SERVICE STAFF
DIETARY
1,686.25
FOOD SERVICE STAFF
DIETARY
1,584.14
FOOD SERVICE STAFF
DIETARY
1,782.23
FOOD SERVICE STAFF
DIETARY
1,645.31
-41-
FOOD SERVICE STAFF
DIETARY
903.00
FOOD SERVICE STAFF
DIETARY
1,857.86
REGISTERED NURSE
EMERGENCY ROOM
5,482.98
REGISTERED NURSE
EMERGENCY ROOM
1,677.20
REGISTERED NURSE
EMERGENCY ROOM
16.50
REGISTERED NURSE
EMERGENCY ROOM
3,967.79
REGISTERED NURSE
EMERGENCY ROOM
5,597.30
REGISTERED NURSE
EMERGENCY ROOM
1,889.60
REGISTERED NURSE
EMERGENCY ROOM
5,741.75
DIRECTOR
EMERGENCY ROOM
7,391.28
REGISTERED NURSE
EMERGENCY ROOM
1,230.82
REGISTERED NURSE
EMERGENCY ROOM
4,143.65
REGISTERED NURSE
EMERGENCY ROOM
1,929.51
REGISTERED NURSE
EMERGENCY ROOM
5,355.88
REGISTERED NURSE
EMERGENCY ROOM
4,086.44
REGISTERED NURSE
EMERGENCY ROOM
3,935.01
REGISTERED NURSE
EMERGENCY ROOM
2,193.73
REGISTERED NURSE
EMERGENCY ROOM
3,560.52
REGISTERED NURSE
EMERGENCY ROOM
1,250.39
REGISTERED NURSE
EMERGENCY ROOM
5,904.36
REGISTERED NURSE
EMERGENCY ROOM
2,612.71
ES AIDE
ENVIRONMENTAL SERVICES
1,942.92
EVS AIDE/ FLOOR TECH
ENVIRONMENTAL SERVICES
1,759.89
ES AIDE
ENVIRONMENTAL SERVICES
1,946.11
EVSAIDE
ENVIRONMENTAL SERVICES
1,719.29
ES AIDE
ENVIRONMENTAL SERVICES
1,605.94
E.S. TEAM LEADER
ENVIRONMENTAL SERVICES
2,079.60
EVSAIDE
ENVIRONMENTAL SERVICES
1,652.70
ES AIDE
ENVIRONMENTAL SERVICES
1,736.00
EVS AIDE
ENVIRONMENTAL SERVICES
200.48
EVS AIDE
ENVIRONMENTAL SERVICES
1,557.92
ES AIDE
ENVIRONMENTAL SERVICES
1,738.54
FLOOR TECHNICIAN
ENVIRONMENTAL SERVICES
1,866.31
ES AIDE
ENVIRONMENTAL SERVICES
1,487.35
EVS AIDE
ENVIRONMENTAL SERVICES
1,466.43
BIRTH REG/TRANSCRIP
HEALTH INFORMATION MANAGEMENT
2,059.20
DISCHARGE ANALYST
HEALTH INFORMATION MANAGEMENT
1,580.57
CODING SPECIALIST
HEALTH INFORMATION MANAGEMENT
3,064.28
HIM SPECIALIST
HEALTH INFORMATION MANAGEMENT
1,537.25
DIRECTOR OF HIM
HEALTH INFORMATION MANAGEMENT
3,845.00
HUMAN RESOURCES COOR
HUMAN RESOURCES
2,396.63
REGISTERED NURSE
ICU
4,694.56
REGISTERED NURSE
ICU
4,539.66
REGISTERED NURSE
ICU
4,166.34
REGISTERED NURSE
ICU
4,256.19
REGISTERED NURSE
ICU
4,978.35
REGISTERED NURSE
ICU
2,709.40
REGISTERED NURSE
ICU
877.44
REGISTERED NURSE
ICU
4,646.57
REGISTERED NURSE
ICU
5,946.34
REGISTERED NURSE
ICU
16.50
REGISTERED NURSE
ICU
4,088.55
REGISTERED NURSE
ICU
446.19
-42-
PT FIN COUN/CIHC COO
INDIGENT CARE PROGRAM
2,566.00
FINANCIAL COUNSELOR
INDIGENT CARE PROGRAM
2,310.81
IP/EH/RM NURSE
INFECTION PREVENTION
5,889.27
I.T. DIRECTOR
INFORMATION TECHNOLOGY
5,639.04
IT SYSTEM ANALYST
INFORMATION TECHNOLOGY
3,856.39
IT SYSTEM ANALYST
INFORMATION TECHNOLOGY
600.00
MLT
LABORATORY
3,039.56
MEDICAL LAB TECH
LABORATORY
5,653.71
LAB ASSISTANT
LABORATORY
3,030.40
MEDICAL LAB TECH
LABORATORY
4,340.70
MEDICAL TECHNOLOGIST
LABORATORY
4,001.96
TECHNICAL SUPERVISOR
LABORATORY
1,582.25
LAB DIRECTOR
LABORATORY
4,984.00
LAB ASSISTANT
LABORATORY
658.13
LAB ASSISTANT
LABORATORY
812.44
MEDICAL TECHNICIAN
LABORATORY
2,023.14
MEDICAL LAB TECH
LABORATORY
3,383.47
GENERAL SUPERVISOR
LABORATORY
4,118.87
LAB ASSISTANT
LABORATORY
1,582.25
LAB ASSISTANT
LABORATORY
2,121.74
LABORATORY ASSISTANT
LABORATORY
593.88
LAB ASSISTANT
LABORATORY
2,472.86
MEDICAL TECHNOLOGIST
LABORATORY
286.75
MEDICAL LAB TECH
LABORATORY
4,344.09
DEPARTMENTAL ASSIST
MAINTENANCE
2,496.00
DIRECTOR
MAINTENANCE
5,564.20
PLANT OPS SPECIALIST
MAINTENANCE
3,126.50
PLANT OPS SPECIALIST
MAINTENANCE
4,415.64
REGISTERED NURSE
MED/SURG
1,767.00
REGISTERED NURSE
MED/SURG
5,393.97
LICENSED VOCATIONAL
MED/SURG
3,099.98
REGISTERED NURSE
MED/SURG
5,143.25
DIRECTOR OF INPT SVC
MED/SURG
6,252.20
LICENSED VOCATIONAL
MED/SURG
2,591.90
CNA
MED/SURG
2,019.40
REGISTERED NURSE
MED/SURG
429.25
REGISTERED NURSE
MED/SURG
4,097.17
LICENSED VOCATIONAL
MED/SURG
738.01
REGISTERED NURSE
MED/SURG
839.00
REGISTERED NURSE
MED/SURG
488.00
REGISTERED NURSE
MED/SURG
4,240.70
REGISTERED NURSE
MED/SURG
5,136.26
CERTIFIED NURSE AIDE
MED/SURG
1,565.44
REGISTERED NURSE
MED/SURG
1,220.00
REGISTERED NURSE
MED/SURG
2,290.69
CERTIFIED NURSE AIDE
MED/SURG
1,550.15
LICENSED VOCATIONAL
MED/SURG
894.05
REGISTERED NURSE
MED/SURG
815.50
REGISTERED NURSE
MED/SURG
3,908.16
CERTIFIED NURSE AIDE
MED/SURG
1,813.60
LICENSED VOCATIONAL
MED/SURG
205.75
REGISTERED NURSE
MED/SURG
4,289.18
REGISTERED NURSE
MED/SURG
4,175.75
-43-
LICENSED VOCATIONAL
MED/SURG
2,550.10
CERTIFIED NURSE AIDE
MED/SURG
2,276A9
RN -OR SCRUB NURSE
MED/SURG
847.50
REGISTERED NURSE
MED/SURG
2,041.76
REGISTERED NURSE
MED/SURG
3,330.83
REGISTERED NURSE
MED/SURG
5,188.96
REGISTERED NURSE
MED/SURG
1,163.13
REGISTERED NURSE
MED/SURG
3,938.34
REGISTERED NURSE
MED/SURG
3,224.43
CERTIFIED NURSES AID
MED/SURG
486.25
CERTIFIED NURSE AIDE
MED/SURG
537.75
CNA
MED/SURG
660.00
CERTIFIED NURSES AID
MED/SURG
1,421.20
LICENSED VOCAT NURSE
MED/SURG
2,615.01
LICENSED VOCATIONAL
MEMORIAL MEDICAL CLINIC
2,557.32
REGISTERED NURSE
MEMORIAL MEDICAL CLINIC
5,528.75
PRACT ADMINISTRATOR
MEMORIAL MEDICAL CLINIC
7,332.20
NURSE PRACTIONER
MEMORIAL MEDICAL CLINIC
7,538.40
NURSE PRACTITIONER
MEMORIAL MEDICAL CLINIC
7,538.41
LICENSED VOCATIONAL
MEMORIAL MEDICAL CLINIC
624.75
NURSE SUPERVISOR
MEMORIAL MEDICAL CLINIC
2,969.10
NURSE PRACTIONER
MEMORIAL MEDICAL CLINIC
7,538.40
RECEPTIONIST
MEMORIAL MEDICAL CLINIC
379.25
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
441.86
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
2,191.25
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
1,369.81
LICENSED VOCATIONAL
MEMORIAL MEDICAL CLINIC
3,087.23
RECEPTIONIST
MEMORIAL MEDICAL CLINIC
204.60
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
1,110.69
REFERRAL SPCLST / MA
MEMORIAL MEDICAL CLINIC
1,710.67
LICENSED VOCATIONAL
MEMORIAL MEDICAL CLINIC
1,334.70
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
2,075.16
OPERATOR
MEMORIAL MEDICAL CLINIC
2,020.17
LICENSED VOCATIONAL
MEMORIAL MEDICAL CLINIC
2,181.28
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
1,746.05
REFERRAL SPCLST / MA
MEMORIAL MEDICAL CLINIC
2,728.73
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
1,608.36
NURSE PRACTITIONER
MEMORIAL MEDICAL CLINIC
7,538.40
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
1,835.61
NURSE PRACTITIONER
MEMORIAL MEDICAL CLINIC
5,923.07
MEDICAL ASSISTANT
MEMORIAL MEDICAL CLINIC
2,325.12
RADIOLOGY TECH
MMC CLINIC - DIAGNOSTIC IMAGIN
5,741.34
MEDICAL LAB TECH
MMC CLINIC - LABORATORY
3,460.87
LICENSED VOCATIONAL
OBSTETRICS
3,881.97
REGISTERED NURSE
OBSTETRICS
2,894.36
REGISTERED NURSE
OBSTETRICS
4,906.90
REGISTERED NURSE
OBSTETRICS
5,044.48
REGISTERED NURSE
OBSTETRICS
4,297.28
REGISTERED NURSE
OBSTETRICS
1,014.19
REGISTERED NURSE
OBSTETRICS
2,115.13
REGISTERED NURSE
OBSTETRICS
4,274.79
REGISTERED NURSE
OBSTETRICS
4,892.58
REGISTERED NURSE
OBSTETRICS
3,838.81
mm
REGISTERED NURSE
OBSTETRICS
913.75
REGISTERED NURSE
OBSTETRICS
3,830.91
REGISTERED NURSE
OBSTETRICS
5,738.98
REGISTRATION CLERK
PATIENT FINANCIAL SERVICES
1,739.56
SELF PAY CLERK
PATIENT FINANCIAL SERVICES
1,877.79
BILLING CLERK
PATIENT FINANCIAL SERVICES
1,594.14
REGISTRATION CLERK
PATIENT FINANCIAL SERVICES
1,938.00
REGISTRATION CLERK
PATIENT FINANCIAL SERVICES
1,606.25
CASHIER -SWITCHBOARD
PATIENT FINANCIAL SERVICES
1,707.65
INSUR COORDINATOR
PATIENT FINANCIAL SERVICES
1,807.14
MEDICARE COORDINATOR
PATIENT FINANCIAL SERVICES
2,007.71
REGISTRATION CLERK
PATIENT FINANCIAL SERVICES
1,687.21
TEAM LEADER
PATIENT FINANCIAL SERVICES
2,584.30
PFS DIRECTOR
PATIENT FINANCIAL SERVICES
3,792.20
MEDICAID COORDINATOR
PATIENT FINANCIAL SERVICES
2,148.76
REGISTRATION CLERK
PFS - REGISTRATION
1,898.35
REGISTRATION CLERK
PFS - REGISTRATION
934.16
REGISTRATION CLERK
PFS - REGISTRATION
757.65
REGISTRATION CLERK
PFS - REGISTRATION
1,827.25
REGISTRATION CLERK
PFS - REGISTRATION
697.60
REGISTRATION CLERK
PFS - REGISTRATION
2,059.63
REGISTRATION CLERK
PFS - REGISTRATION
1,690.80
REG PHARM TECH SUPER
PHARMACY
2,841.39
LVN-CHG-CHART AUDITR
PHARMACY
2,582.63
REGIST PHARMACY TECH
PHARMACY
3,059.73
REG PHARMACY TECH
PHARMACY
2,869.04
OFFICE COORDINATOR
PHYSICAL THERAPY
1,758.00
PTASSISTANT
PHYSICAL THERAPY
4,088.07
PT ASSISTANT
PHYSICAL THERAPY
4,882.22
DIRECTOR REHAB SERVC
PHYSICAL THERAPY
8,612.60
PHYSICAL THERAPIST
PHYSICAL THERAPY
6,635.02
PHYSICIAL THERAPIST
PHYSICAL THERAPY
6,751.03
TEAM LEAD PTA
PHYSICAL THERAPY
5,022.50
RECEPTIONIST
PHYSICAL THERAPY
1,946.15
CNO
QUALITY ASSURANCE
6,988.20
SECURITY SUPERVISOR
SECURITY
2,406.64
SECURITY OFFICER
SECURITY
1,946.64
SECURITY OFFICER
SECURITY
1,686.75
SECURITY OFFICER
SECURITY
1,790.00
OP/QA NURSE
SPECIALTY CLINIC
4,876.49
REGISTERED NURSE
SURGERY
846.69
SURGERY MANAGER
SURGERY
6,368.20
PRE -ADMISSION NURSE
SURGERY
3,582.79
LICENSED VOCATIONAL
SURGERY
3,877.09
RN -OR SCRUB NURSE
SURGERY
4,304.06
0 R TECH
SURGERY
3,030.15
REGISTERED NURSE
SURGERY
5,664.82
RN-PERI OPERATIVE
SURGERY
4,977.89
CERTIFIED STERIL TEC
SURGERY
1,974.80
OR AIDE
SURGERY
1,726.24
CASE MANAGER/UR/DP
UTILIZATION REVIEW
4,458.05
Total
795,487.15
-45-
olHS Source Totals Report
Issued 10/04/18 Calhoun Indigent Health Care
Batch Dates 10/01/2018 through 10/0112016
For Source Group Indigent Health Care
For Vendor: All Vendors
Source Description Amount Billed
01 ......_.___Physician Services ........................... .. ..... .......
02 Prescription Drugs
08 Rural Health Clinics.
1:4 Mmc-Hospital Outpatient
15 Mmc - Er Bills
Expenditures
Reimb/Adjustments
Grand Total
Amount Paid
68.7.0.2
341.38
311.38
498.00
495.81
12,016.74
3,880,26
2,809.00
898,88
19,467.41
6,273,35
19,467.41
6,273.35
EXPENSES -
4,166.67
10.440.02
COPAYS
<130.00>
10,310.02
MEDICAID REIMBURSEMENTS <0>
TOTAL 10,310.02
—46—
Calhoun County Indigent Care Patient Caseload 2019
Approved
Denied
Removed
Active
Pending
January
4
2
3
20
6
February
3
4
2
18
6
March
2
2
3
17
4
April
5
3
1
21
2
May
0
2
3
18
1
June
0
0
2
16
1
July
1
0
0
17
3
August
2
1
6
13
2
September
3
0
3
13
0
October
November
December
YTD .
Monthly Avg 2 2 3 17 3
December 2017 Active 18
Calhoun County Pharmacy Assistance Patient Caseload 2018
Approved
Refills
Removed
Active
Value
January
0
5
0
32
$5,006.00
February
5
9
0
37
$26,999.00
March
5
9
0
42
$18,184.00
April
0
6
0
42
$16,769.61
May
10
7
0
52
$16,330.00
June
3
6
0
55
$39,699.96
July
2
3
0
57
$14,029.00
August
8
6
0
63
$19,964.75
September
7
12
0
70
$18,233.94
October
November
December
YTD PATIENT SAVINGS $175,216.26
Monthly Avg 4 7 50 $19,468.47
0
December 2017 Active 32
-47-
t:�II oun County Commissioners" Court— November 07, 2018
6. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 6)
On Assignment of Airport Lease and authorize County Judge to sign
documents and take any other action deemed necessary. (VL)
Anne Marie Odefey spoke on this matter.
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: Kenneth Finster, Commissioner Pet 4
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 4 of 21
ASSIGNMENT OF LEASE AND RELEASE OF LIABILITY
State of Texas
County of Calhoun
WHEREAS, a lease dated March 24, 2005 by and between Calhoun County, State of
Texas as "Lessor" and Calhoun Airport Leasing, LLC as "Lessee" was entered into concerning a
1.13 acre tract at the property located at the Calhoun County Airport, Port Lavaca, Calhoun
County, Texas, more fully described in the attached Exhibit "A" (the "Lease"), and
WHEREAS, Calhoun Airport Leasing, LLC ("Assignor") has sold and conveyed its
interest in the above -referenced Lease, to Gateway Flight Center, LLC ("Assignee"),
NOW, THEREFORE, pursuant to this transfer, for good and valuable consideration,
receipt of which is hereby acknowledged, Assignor assigns, transfers, and delivers all of its right,
title, or interest in and to the above -described premises and Lease to Assignee.
It is agreed and understood by and among the parties to this Agreement that:
1. Assignor shall deliver possession of the leased premises to Assignee on November 1, 2018,
time being of the essence. All rents for the term of the lease are paid through the end of the lease
and are fully transferred to Assignee.
2. Lessor assents to this Assignment of Lease and agrees to forever release Assignor from any
and all responsibilities or obligations owed under the Lease; hereafter, Lessor shall look solely to
the Assignee for any and all obligations including payment of this Lease.
Effective on the V day of November, 2018
Calhoun Airport Leasing, LLC
By:
Manna L. Stanger, Manager
19584 Hwy 172
Port Lavaca, Texas 77979
Gateway Flight Center, LLC
By: 41
udvik J. Sve ' , Manager
4876 FM 3084
Port Lavaca, Texas 77979
STATE OF TEXAS
COUNTY OF CALHOUN
CERTIFICATE OF ACKNOWLEDGMENT
Before me, the undersigned Notary Public, on this day personally appeared Dianna
Stanger, Manager of Calhoun Airport Leasing, LLC, who is personally known to me (or proved
to me on the oath of or through ) to be
the person whose name is subscribed to the foregoing instrument, and who has acknowledged to
me that she executed the instrument for the purposes and considerations expressed.
Given under my hand and seal of office on this 3 day of October, 2018.
��tiPRy p�aG KELLI A. SCHMIDT
Notary Public, State of Texas
Comm, Expires 02-11.2021
ioF
Notary ID 7600064
STATE OF TEXAS
COUNTY OF CALHOUN
Notary blic in and for the State of Texas
CERTIFICATE OF ACKNOWLEDGMENT
Before me, the undersigned Notary Public, on this day personally appeared Ludvik J.
Svetlik, Manager of Gateway Flight Center, LLC, who is personally known to me (or proved to
me on the oath of or through ) to be the
person whose name is subscribed to the foregoing instrument, and who has acknowledged to me
that she executed the instrument for the purposes and considerations expressed.
Given under my hand and seal of office on this day of October, 2018.
ka�a
Nota Public in and for the State of Texas
`�tiPpY P(ie:� KELLI A. SCHMIDT
�S Notary Public, State of Texas
.:•P� Comm. Expires 02-11-2021
''�!;,°„t,NO Notary ID 7600064
ACCEPTANCE
By the execution hereof, the undersigned, being the Assignee referred to in the above
Assignment of Lease, for and in consideration of the terms and conditions contained therein
hereby PROMISES, COVENANTS AND AGREES to perform the duties and responsibilities
under the lease attached hereto as Exhibit "A" in accordance with its terms, tenor and effect.
DATED the 3/
STATE OF TEXAS
COUNTY OF CALHOUN
day of October, 2018.
Gateway Flight Center, LLC
Zile
!� �r
Lu vik J. Svet6AnTrajer
CERTIFICATE OF ACKNOWLEDGMENT
Before me, the undersigned Notary Public, on this day personally appeared Ludvik J.
Svetlik, Manager, Gateway Flight Center, LLC, who is personally known to me (or proved to me
on the oath of or through ) to be the person
whose name is subscribed to the foregoing instrument, and who have acknowledged to me that
she executed the instrument for the purposes and considerations expressed.
Given under my hand and seal of office on this3l day of October, 2018
e'_Z LLB 9--. '-5—ak4
KELLI A. SCHMIDT
NotaiPublic' State of Texas
\JRpPY?LBp
Notary Public, State of Texas
Comm. Expires 02-11-2021
°uO Notary ID 7600064
CONSENT TO ASSUMPTION
That County of Calhoun, State of Texas, does hereby consent to the assumption by
Gateway Flight Center, LLC of the lease attached hereto as Exhibit "A"
Calhoun Airport Leasing, LLC is released from any and all further liability that may arise
out of the described lease.
Signed this the 7'h day of November, 2018.
County of Calhoun, State of Texas
By: toR (A-4 � /
Michael J. Pfeiferf County Judge
Attest:
Anna Goodman, Calhoun County Clerk
`; iI .'
By: rtn� 1
Deputy Clerk
STATE OF TEXAS
COUNTY OF CALHOUN
CERTIFICATE OF ACKNOWLEDGMENT
Before me, the undersigned Notary Public, on this day personally appeared Michael J.
Pfeifer, County Judge, County of Calhoun, State of Texas, who is personally known to me (or
proved to me on the oath of or through ) to be
the person whose name is subscribed to the foregoing instrument, and who have acknowledged
to me that she executed the instrument for the purposes and considerations expressed.
Given under my hand and seal of office on this 7" day of November, 2018.
Notary Public, State of Texas
f�
GROUND LEASE
THIS LEASE, made the 24 th day of March , 2005 by and between CALHOUN
COUNTY, STATE OF TEXAS, a governmental entity ("Landlord"), and CALHOUN
AIRPORT LEASING, LLC, a Texas limited liability company, ("Tenant").
PRELIMINARY STATEMENT
Landlord owns a parcel of land located in Calhoun County Airport (the "Airport"),
Calhoun County, Texas as more particularly described in Exhibit A hereto (the "Premises").
The Premises are currently vacant and unimproved. Tenant wishes to lease the Premises in order
to utilize the same as a facility for the taxiing, maintenance, upkeep and storage of aircraft; such
use will include a right of access to the Premises from all public streets, over all roads or
accesses in the Airport to the Premises and access to runways for the purpose of landing and
taking off at the Airport and other uses as more particularly described in Section 5.07 hereof (the
"Uses"). In connection therewith Tenant shall build on the Premises the facility as more
particularly described in Exhibit B hereto (the "Facility") and thereafter may make additional
improvements on the Premises as Tenant deems reasonably necessary to utilize the Premises for
the aforesaid purposes (the "Facility" with such additional improvements, the "Improvements").
The term Improvements shall not include movable personal property or trade fixtures of Tenant
or, of Tenant's subtenants ("Tenant's Personal Property").
NOW THEREFORE, the Landlord and Tenant agree as follows:
ARTICLE I
Lease of Property — Term of Lease
Section 1.01. Landlord hereby leases to Tenant, and Tenant hereby hires from Landlord
the Premises together with all hereditaments and other rights appurtenant thereto, including the
Uses.
TO HAVE AND TO HOLD the same together with the rights of extension of the term
hereof and other rights set forth herein for a term 20 years (the "Term"), commencing on
April 1 2005, the ("Commencement Date") and terminating on
arc 2025, upon and subject to the covenants, agreements, terms, provisions,
conditions and limitations set forth in this Agreement.
Rent
Section 2.01 Tenant covenants and agrees to pay to Landlord when due, without notice
or demand and without deduction or setoff during the Term, as rent, the sum of one ($1.00)
Dollar per year. Tenant has prepaid the rent for the Term of the Lease by paying Landlord the
sum of Twenty ($20.00) Dollars the receipt of which is hereby acknowledged.
EXHIBIT
tt APt
Section 2.02 This Lease shall be deemed and construed to be a "Net Lease", and Tenant
shall pay, as provided herein, all Impositions and all operating, maintenance and repair costs and
insurance premiums when the same are due and before there is a default in the payment thereof.
As used herein Impositions shall mean all taxes, levies and assessments; water and sewer
assessments, fees and use charges; charges for utilities; excises; levies; license and permit fees;
transit taxes; real estate taxes; personal property taxes; and all other governmental impositions
and charges of every kind and nature whatsoever that affect the Premises or the Improvements
and relates to the Term. To the extent any such Imposition extends beyond the Term it shall be
equitably prorated.
ARTICLE III
hmnrovements-Conveyance to Landlord
Section 3.01 Tenant shall expeditiously complete the construction of the Facility after
the commencement of the Term. Thereafter Tenant shall have the right to perform additional
work on the Premises as Tenant deems reasonably necessary provided Tenant shall comply with
Article V hereof. All of the Improvements shall be made in compliance with all applicable laws,
rules and ordinances related thereto and the Premises, and in a good and workmanlike manner
and in compliance with Section 5.04 hereof. Tenant shall keep the Premises and the
Improvements free and clear of all liens and encumbrances that might occur as a result of
Tenant's activities on the Premises, including the construction of the Improvements. Landlord,
for its part, will reasonably cooperate with Tenant in constructing the Improvements, including
granting of such reasonable and customary public or private utility easements that may be
necessary to accomplish and to utilize the Premises and the Improvements.
Section 3.02 Title to the Improvements shall be and remain in Tenant during the Term.
Title to the Improvements shall vest in Landlord at the termination of the Term. During the
Term, Tenant alone shall be entitled to claim depreciation on the Improvements for all taxation
purposes. As used in the paragraph Improvements does not include Tenant's Personal Property,
the title of which shall remain in Tenant.
Section 3.03 Tenant shall not have the right to remove any of the Improvements from
the Premises or to make additions thereto except as provided in Article V hereof.
Section 3.04 Upon the expiration or earlier termination of the Term, all Improvements
then located on the Premises, together with the Premises, shall be peaceably and quietly vacated
and surrendered by Tenant, broom clean and in good order, condition and repair, reasonable wear
and tear and damage by the elements excepted, free of all liens created or suffered by Tenant
(except such liens as have been theretofore approved by Landlord).
For the purpose of carrying out the provisions of this paragraph, Tenant hereby gives,
grants, bargains, sells and confirms unto Landlord, its successors and assigns forever, an
immediately vested future interest in the fee simple title to the improvements, such that said fee
simple title shall pass to and become possessory in Landlord, its successors and assigns,
immediately, automatically and unconditionally, upon the expiration or earlier termination of the
Term; to have and to hold the same, with the appurtenances thereof, unto Landlord, its
successors and assigns forever, to its and their own proper use and behoof; and also Tenant, for
itself and its successors covenants with Landlord, its successors and assigns, that Tenant has good
right to bargain and sell the said future interest in the Improvements to Landlord and that the
same shall be free from all encumbrances whatsoever except for, this Lease and such other
encumbrances as are permitted under the terms of this Lease or exist on the date hereof (the
Vemutted Encumbrances"). Tenant agrees to execute and deliver to Landlord such further
deeds, assignments, or other instruments of conveyance as Landlord may deem necessary or
advisable to evidence such transfer of title to the improvements to Landlord.
Section 3.05 Comem)uoraneously with the expiration or earlier termination of
the Term, Tenant shall immediately deliver to Landlord the following:
a. A termination agreement with respect to the Lease and such documents,
instruments and conveyances as Landlord may request to enable Landlord's ownership of the
Improvements to be reflected of record.
b. All construction plans, surveys, permits and other documents that Tenant
may have relating to and necessary or convenient for the operation of the Premises and the
Improvements.
C. All warranties on the hnprovements to the full extent such warranties are
assignable.
d. An amount equal to the accrued but unpaid Impositions and Insurance
Premiums with respect to the Premises and the Improvements, prorated to the date of expiration
or termination.
Section 3.06 The provisions of Section 3.05 notwithstanding, upon the expiration or
other termination of the Term, Landlord may, at its option, require Tenant to surrender the
Improvements to Landlord free of occupants, and may direct Tenant to remove any of Tenant's
Personal Property from the Premises if not so removed by Tenant.
Section 3.07 If any of Tenant's Personal Property shall remain on the Premises after the
expiration or earlier termination of the Term for at least thirty (30) days after written request by
Landlord for removal, such personal property shall, at the option of Landlord, be deemed to have
been abandoned and may be retained by Landlord as its property or be disposed of without
accountability in such manner as Landlord may see fit.
ARTICLE IV
Extension of Term — Right of First Refusal — Early Termination
Section 4.01 At any time before the expiration of the base term of this Lease of twenty
(20) years or within twenty (20) days after receiving notice from Landlord that this Lease has
terminated by expiration of the term thereof, Tenant may extend the term of this Lease for an
additional ten (10) year term by notifying Landlord within twenty (20) days after receipt of
Landlord's notice and paying the Landlord the sum of ten ($10.00) Dollars for such extension so
that the Term will expire on the thirtieth (300) anniversary of the Commencement Date.
Section 4.02 In addition to Tenant's right to extend the Tema as provided in Section 4.01
and so long as any portion of the Facility shall remain on the Premises, Tenant shall have a right of
first refusal to lease, purchase, utilize or otherwise acquire or have an interest in all, or any portion
of, the Premises. If Landlord has received an offer from another party to lease, purchase, utilize or
otherwise acquire or have an interest in all, or any portion of, the Premises, Landlord shall notify
Tenant of such offer and Tenant shall have twenty (20) days after receipt of Landlord's notice to
accept such offer and if accepted the right to obtain such interest in the Premises and the
Improvements as were contained in the terms of such offer.
If such offer, is not accepted by Tenant and thereafter the transaction contemplated by such
offer is not completed then the right of first refusal in Tenant shall continue and Landlord shall
continue to have the obligation to give Tenant the aforesaid right of first refusal.
Section 4.03 Tenant" have the right to terminate this Lease by notice to Landlord.
This Lease shall terminate ninety (90) days after such notice is sent.
ARTICLE V
Use MaintenanceConstruction, Repairs, Etc.
Section 5.01 Except as set forth in Article MV hereof, Tenant accepts the Premises
without any representation or warranty, express or implied by Landlord and without recourse to
Landlord as to the title thereto, the nature, condition or usability thereof or the use or uses to
which the Premises or any part thereof may be put. Landlord shall not be required to furnish any
services or facilities or to make any repairs or alterations in or to the Premises throughout the
Term.
Section 5.02 Tenant shall not use or occupy or permit the Premises to be used or
occupied, or do or permit anything to be done in or on the Premises, in whole or in part, which
would in any way violate any building or zoning permit or certificate of occupancy affecting the
Premises; or make void or voidable any insurance then in force with respect thereto, or which
may make it impossible to obtain fire or other insurance thereon required to be furnished by
Tenant hereunder; or which would constitute a public or private nuisance; or which would
violate any laws, regulations, ordinances, or requirements of the federal, state or municipal
governments, or of any departments, subdivisions, bureaus or offices thereof, or of any other
government, public or quasi -public authorities now existing or hereafter created, having
jurisdiction, provided, however, that Tenant may, in good faith and at Tenant's expense, upon
prior written notice to Landlord, contest the validity of any such laws, regulations, ordinances or
requirements and pending the determination of such contest may postpone compliance therewith,
so as not to subject Landlord to any fine or penalty or to prosecution for a crime, or penalty to
cause the Premises or any part thereof to be condemned or vacated.
Section 5.03 Tenant shall take good care of the Premises and the Improvements and
maintain the same in good order, repair and condition, reasonable wear and tsar accepted and
damage by the elements. For the purposes of this Section 5.03, the term "repairs" shall include
all necessary replacements, renewals, alterations, additions, betterments and any work required
11
as a condition to the continued use of the Premises, or any work required by any order of any
governmental agency. All repairs made by Tenant pursuant to this Section 5.03 shall be at least
equal in quality and class to the original work, and all work required by this Article V shall be
performed in accordance with Section 5.04 hereof. Tenant shall also keep such roadways,
parking areas and sidewalks within the Premises free and clear from rubbish and shall not
obstruct the same or allow the same to be obstructed in any manner. Tenant shall indemnify and
hold Landlord harmless from and against any and all claims or demands upon or arising out of
the failure of Tenant to perform this covenant or arising out of any accident, injury or damage to
any person or property which shall or may happen in, upon or about the Premises, or any part
thereof, or the roadways or sidewalks about the Premises, however caused, and shall keep the
Premises free and clear of any and all mechanics' liens or other similar liens or charges incidental
to work done or material supplied in or about the Premises.
Section 5.04 Subject to the other terms and provisions of this Lease, Tenant shall have
the right, throughout the Term, at its own cost and expense, to construct and reconstruct on the
Premises, the Improvements and all additional alterations and changes thereto and therein subject
in all cases to the following:
a. No Improvement shall be undertaken until Tenant shall have procured and
paid for, so far as the same may be required from time to time, all permits and authorizations of
all municipal departments and governmental subdivisions having jurisdiction. Tenant may make
applications for such permits and authorizations in the name of Landlord, and Landlord shall
sign such applications if Landlord's signature shall be required;
b. Any Improvement shall be made promptly (unavoidable delays excepted)
and in good and workmanlike manner and in compliance with all applicable permits and
authorizations and building and zoning laws and with all other laws, ordinances, orders, rules,
regulations, and requirements, of all federal, state and municipal governments, departments,
commissions, boards and officers, and in accordance with the orders, rules and regulations of
the National Board of Fire Underwriters, the local Board of Fire Underwriters or any other body
or bodies hereafter exercising similar functions;
C. The Premises shall at all times be free of liens for labor and materials
supplied or claimed to have been supplied to the Premises;
d. Tenant shall obtain workmen's compensation insurance covering all
persons employed in connection with the work and with respect to whom death or bodily injury
claims could be asserted against Landlord, Tenant or the Premises, and general liability
insurance for the mutual benefit of Landlord and Tenant in the amount of at least $1,000,000
combined single limit, shall be maintained by Tenant at Tenant's sole cost and expense at all
times when any substantial work is in progress in connection with the Facility or any
Improvement. All such insurance, if readily obtainable, shall be effected under standard form
policies issued by insurers of recognized responsibility which are well rated by national rating
organizations and have been approved in writing by Landlord, such approval not to be
unreasonably withheld. Duplicates of all policies or certificates therefor issued by the respective
/'ftl\ insurers, bearing notations evidencing the payment of premiums or accompanied by other
evidence satisfactory to Landlord of such payment, shall be delivered to Landlord;
e. Whether under the provisions of this Lease or otherwise, neither Tenant,
nor any agent, employee, representative, contractor or subcontractor of either Tenant, shall have
any power or authority to do any act or thing or to make any contractor agreement which will bind
Landlord or which may create or be the foundation for any mechanics' lien or other lien or claim
upon or against Landlord's interest in the Premises, and Landlord shall have no responsibility to
Tenant or to any contractor, subcontractor, supplier, materialman, workman or other person, firm
or corporation who shall engage in or participate in any construction of any improvements or in
any additions, alterations, changes or replacement thereto unless Landlord shall expressly
undertake such obligation by an agreement in writing signed by Landlord and made between
Landlord and Tenant, or such contractor, subcontractor, supplier, materialman, workman, or
other person, firm or corporation.
Section 5.05 Tenant shall have the right at any time and from time to time to sell or
dispose of any building machinery, equipment or fixtures subject to this Lease which may have
become obsolete or unfit for use or which are no longer useful or necessary in the conduct of
Tenant's use of the Premises.
Section 5.06 Except for its intentional act or negligent act or omission, Landlord shall
not be responsible or liable for any damage or injury on the Premises or the Improvements from
steam, gas or electricity or from water, rain, or snow, whether the same may leak into, issue or
flow from any part of the Improvements or from pipes or plumbing work of the same, or from
any other place or quarter; nor shall Landlord be in any way responsible or liable in case of any
/"'\ accident or injury including death to any of Tenant's servants, employees, agents, or to any
person or persons in or about the Premises.
Section 5.07 As used herein Uses shall include:
A Aeronautical Facility Use Tenant's right to use in common with others, existing
and future aeronautical facilities at the Airport as they may exist or be modified augmented, or
deleted from time to time These facilities shall include but not be restricted to the landing
areastake off areastheir extensions and additions roadways aprons and any air navrgatron
facilities or other conveniences for the flying landing and takine-off of aircraft.
business visitors and invitees to have ingress and egress to and from the Premises over all public
rights of way to all abuttingpublic streets providing access to the Airport.
ARTICLE VI
Insurance
Section 6.01 From and after the Commencement Date, Tenant shall, at its sole cost
and expense, keep and maintain the following policies of insurance:
a. Insurance on the Improvements, against loss or damage by fire and against
loss or damage by other risks now embraced by the so-called broad form extended coverage
M,
endorsement in amounts at all times sufficient to prevent Landlord or Tenant from becoming a
eok� coinsurer under the terms of the applicable policies, but in any event in an amount not less than
100% of the then full insurable value of the Improvements. The term "full insurable value" shall
mean actual replacement value (exclusive of cost of excavation, foundations and footings).
b. General public liability insurance, with premiums at all times paid at least
one year in advance, in such amounts as Landlord may reasonably require, protecting and
indemnifying Tenant and Landlord from and against any and all claims for damages to persons or
property or fore loss of life or of property occurring upon, in, or about the Premises.
C. Such other insurance on the Improvements and in such amounts as may
from time to time be reasonably required by Landlord against other insurable hazards which at the
time are commonly insured against in the case of premises similarly used and situated.
Section 6.02 All insurance provided for in subsections a., b. and c. of Section 6.01, if
readily obtainable, shall be effected under standard form policies issued by insurers of
recognized responsibility, authorized to do business in Texas which are rated by national rating
organizations and have been approved in writing by Landlord, such approval not to be
unreasonably withheld.
Section 6.03 Upon the execution and delivery of this Lease and thereafter not less than
30 days prior to the expiration date of each and every expiring policy theretofore famished
pursuant to this Article VI, originals or duplicate originals of the policies, bearing notations
evidencing the payment of premiums accompanied by other evidence satisfactory to Landlord of
such payment, shall be delivered by Tenant to Landlord.
Each policy delivered hereunder shall, to the extent obtainable, contain an agreement by
the insurer that such policy shall not be cancelled without at least ten (10) days prior written
notice to Landlord and to any mortgagee named in such policy.
Section 6.04 Any and all net insurance proceeds received by or on account of Landlord
and/or any mortgagee, as the case may be, under policies of insurance of the kinds described in
Sections 6.01 a., b. and c. shall be delivered to Tenant to utilize in accordance with the
provisions of Article VII.
ARTICLE VII
Damage or Destruction
Section 7.01 If, at any time during the Term, the improvements or any part thereof shall
be damaged or destroyed by fire or other casualty of any kind or nature, which is covered by the
insurance policies described in Article VI, Tenant shall immediately notify Landlord in writing
of such occurrence and shall proceed with reasonable diligence to repair, alter, restore, replace or
rebuild the same as nearly as possible to their value, condition, and character immediately prior
to such damage or destruction, subject to such changes or alterations as Tenant may elect to
make in conformity with the provisions of Section 5.04. Such repairs, alterations, restoration,
replacement or rebuilding, including such changes and alterations as aforementioned and
including temporary repairs or the protection of other property pending the completion of any
thereof, are sometimes referred to in this Lease as the "Repairs'; provided, however, in case more
/"� than 25% of the gross floor area of the Improvements is so destroyed or damaged during the last
ten (10) years of the Term, then Tenant may, at its option, terminate this Lease effective as of the
date ten (10) days after written notice of Tenant's election to terminate is given to Landlord.
Such termination shall be contingent upon: (i) Tenant's assigning to Landlord all of Tenant's
right, title and interest in and to any and all insurance proceeds which are payable by reason of
such destruction; and (ii) Tenant executing and delivering to Landlord a deed in recordable form
conveying the Improvements free and clear of all encumbrances except current taxes not yet due
and payable and Permitted Exceptions, together with all of Tenant's right, title and interest in and
to the Premises.
Section 7.02 Except as otherwise provided in this Article VII, the conditions under
which any Repairs are to be performed and the method of proceeding with and performing the
same shall be governed by all of the provisions of Section 5.04.
Section 7.03 All insurance money payable on account of such damage or destruction
under the policies of insurance provided for in Article VI, less the cost, if any, incurred in
connection with the adjustment of the loss and the collection thereof (herein sometimes referred
to as the "Insurance Proceeds"), shall be applied to the payment of the cost of the repairs of the
Improvements to the extent such Insurance Proceeds shall be sufficient for the purpose, and shall
be paid out to or for the account of Tenant.
ARTICLE VIII
Condemnation
Section 8.01 If, at any time during the Term, title to the whole, as determined by
Tenant, or substantially all of the Premises, so as to in the opinion of Tenant renders the use
thereof unusable for its intended purpose shall be taken in condemnation proceedings or by any
right of eminent domain, this Lease shall terminate and expire on the date of such taking and
payments and charges payable hereunder shall be apportioned and paid to the date of such
taking.
In the event of any such taking and the termination of this Lease the award shall be
distributed in accordance with the following order of priority:
a. First, any Permitted Mortgagee under a Permitted Mortgage shall be
entitled to receive from the award or awards made in connection with such taking the amounts
required to be applied in reduction of the indebtedness secured by such Permitted Mortgage and
the award or awards shall be so applied; then
b. Landlord shall be entitled to receive the appraised value of the Premises,
determined as if the same were vacant and unimproved by the Improvements.
C. Any balance of the award or awards shall be allocated to Tenant.
/00�\
The appraised value of the Premises shall be determined by an appraiser agreeable by
/Ok�N Landlord and Tenant. If Landlord and Tenant cannot agree on an appraiser, each shall appoint
one and if such appraisers cannot agree upon a value such appraisers shall appoint a third
appraiser and his valuation shall be binding upon Landlord and Tenant. If the two appraisers
cannot agree upon a third appraiser, then either Landlord or Tenant can petition a court of
competent jurisdiction to appoint such third appraiser. Court costs and appraisal costs shall be
borne equally by Landlord and Tenant.
Section 8.02 In the event of any taking that does not cause the Lease to terminate, the
Term shall not be reduced or affected in any way, and the award shall be distributed in
accordance with the following order of priority:
a. First, any Permitted Mortgagee under a Permitted Mortgage shall be
entitled to receive from the award or awards made in connection with such taking the amount
required to be applied in reduction of the indebtedness secured by such Permitted Mortgage, and
the award or awards shall be so applied.
b. Second, Landlord shall be entitled to receive an amount which bears the
same ratio to the amount payable to Landlord in the event of a full taking under the provisions of
Section 8.0l.b. as the area of the portion of the Premises taken bears to the total area of the
Premises. Value shall be determined by appraisal in the came manner as if this Lease had been
terminated by such taking;
c. Any balance of the award or awards shall be allocated to Tenant.
Tenant, at its sole cost and expense, shall proceed with reasonable diligence to repair,
alter and restore the remaining part of the Premises to substantially their former condition to the
extent that the same may be feasible, subject to such changes or alterations as Tenant may elect to
make in conformity with the provisions of Section 5.04.
ARTICLE IX
Assignment Mortgane Subletting Etc
Section 9.01 Subject to the provisions of this Section 9.01, Tenant may mortgage,
pledge or encumber its interest in this Lease, without the consent of Landlord (a "Permitted
Mortgage" and the holder there a "Permitted Mortgagee"), and may assign this Lease or sublet
the Premises, in whole or in part, including individual buildings or improvements that may be
located thereon.
a. No mortgaging by Tenant shall be permitted unless (i) the mortgage
documentation shall provide Landlord with the right to receive written notice of any default by
Tenant; (H) the term of any such mortgage shall not extend beyond the termination date of the
Term; and (iii) Landlord's interest in this Lease and the Premises shall at all times be and remain
superior to the lien of all such mortgages.
b. If Tenant shall enter into a Permitted Mortgage, Landlord agrees that in
the event of a default by Tenant under this Lease, Landlord shall give notice of such default to
the Permitted Mortgagee and provide the Permitted Mortgagee a reasonable opportunity to cure
such default.
ARTICLE X
Default Provisions
Section 10.01 This Lease and the Term and estate hereby granted are subject to the
limitations that:
a. Whenever Tenant shall default in the payment of any monies due to be
paid; or
b. Whenever Tenant shall d o or permit anything to be done, whether by
action or inaction, contrary to any covenant or agreement on the part of Tenant herein contained
or contrary to any of the covenants, agreements, terms or provisions of this Lease, or shall fail in
the keeping or performance of any of the covenants, agreements, terms or provisions contained in
this Lease which on the part or behalf of Tenant are to be kept or performed; or
c. Whenever an involuntary petition shall be filed against Tenant under any
bankruptcy or insolvency law or under the reorganization provisions of any law of like import, or
a receiver of Tenant or of or for the property of Tenant shall be appointed without the
r acquiescence of Tenant, and such situation under this subsection 10.0l .c. shall continue and shall
remain undischarged or unstayed for an aggregate period of ninety (90) days (whether or not
consecutive); or
d. Whenever Tenant shall make an assignment of the property of Tenant for
the benefit of creditors or shall file a voluntary petition under any bankruptcy or insolvency law,
or whenever any court of competent jurisdiction shall approve a petition filed by Tenant under
the reorganization provisions of the United States Bankruptcy Act or under the provisions of any
law or like import, or whenever a petition shall be filed by Tenant under the arrangement
provisions of the United States Bankruptcy Act or under the provisions of any law or like import,
or whenever Tenant shall desert or abandon the Premises; or
e. Whenever Tenant shall be in default under any Permitted Mortgage:
Then, with regard to any such default, Landlord shall have the right, at its option, to
terminate this Lease, provided Landlord shall notify Tenant of said default, allow Tenant a thirty
(30) day period in which to cure said default and shall further notify Tenant of Landlord's
intention to exercise its option to terminate this Lease if said default is not cured within said
thirty (30) day period.
if such default is one arising under subsection 10.01 b., however, Tenant shall not be in
default of this Lease if Tenant commences to cure the default within said thirty (30) day period
and diligently and in good faith continues to cure the default.
10
Section 10.02 Upon any expiration or earlier termination of the Term, Tenant shall
peaceably quit and surrender the Premises and the Improvements to Landlord and shall, on
demand of Landlord, execute and deliver to Landlord the documents and materials referred to in
Section 3.03 and Section 3.04, and Landlord may without further notice enter upon, re-enter,
possess and repossess itself thereof by summary proceedings, ejectment or otherwise, and may
dispossess and remove Tenant and all other persons and property from the Premises and may
have, hold and enjoy the Premises and the right to receive all rental and other income of and from
the same, including but not limited to overdue and unpaid rental and other income.
Section 10.03 Upon the occurrence of any event of default on the part of Tenant, as set
forth in this Article X beyond any period to use the same as set forth in this Lease, Landlord shall
have the following rights and remedies:
a. Landlord may enter into and upon the Premises and do all things deemed
necessary or desirable by Landlord in order to cure any such default, and Tenant shall pay
Landlord, on demand, all sums expended by Landlord in curing or attempting to cure any such
default.
b. This Lease at Landlord's sole option, shall continue in effect until
Landlord terminates Tenant's right to possession by notice to Tenant as provided herein and
Tenant shall remain liable to perform all of its obligations under this Lease and Landlord may
enforce all of Landlord's rights and remedies. If Tenant abandons the Premises or fails to
maintain and protect the same as herein provided, Landlord shall have the right to do all things
fo`l necessary or appropriate to maintain, preserve and protect the Premises, including the installation
of keepers or guards, or the appointment of a receiver, and may do all things appropriate to a
reletting of the Premises, including the posting of signs, and none of said acts shall be deemed to
terminate Tenant's right of possession, unless Landlord elects to terminate the same by written
notice to Tenant. Tenant agrees to reimburse Landlord on demand for all amounts reasonably
expended by Landlord in maintaining, preserving and protecting the Premises and, in the case of
the appointment of a receiver, reasonable attorney's fees and costs.
c. Landlord shall have the • right to terminate Tenant's possession of the
Premises, and if Tenant's right to possession of the Premises is terminated by Landlord, Tenant
agrees to pay to Landlord on demand all amounts due Landlord from Tenant under the terms of
this Lease.
d. No right or remedy herein conferred upon or reserved to Landlord is
intended to be exclusive of any other right or remedy herein or by law provided, but each shall
be cumulative and in addition to every other right or remedy given herein or now or hereafter
existing at law or in equity or by statute.
C. No waiver by Landlord of any breach by Tenant of any of Tenant's
obligations, agreements or covenants herein shall be a waiver of any subsequent breach or of any
obligation, agreement or covenant, nor shall any forebearance by Landlord of any rights and
remedies with respect to such or any subsequent breach.
11
ARTICLE XI
Landlord's Right to Perform — Cumulative Remedies — Waivers
Section 11.01 If Tenant shall fail to pay any Imposition or make any other payment
required to be made under this Lease, or shall default in the performance of any other covenant,
agreement, term, provision or condition herein contained, Landlord, without being under any
obligation to do so and without waiving such default, may make such payment and/or remedy
such default at the expense of Tenant, immediately and without notice in the case of emergency,
or in any other case only provided Tenant shall fail to make such payment, or remedy such default
with all reasonable dispatch after Landlord shall have notified Tenant in writing of such default.
Bills for any expense incurred by Landlord in connection therewith, and bills for all costs,
expenses and disbursements of every kind and nature whatsoever, including reasonable counsel
fees, involved in collection or endeavoring to collect the same shall be paid by Tenant.
Section 11.02 Landlord may restrain any breach or threatened breach of any covenant,
agreement, term, provision or condition herein contained, but the mention herein of any particular
remedy shall not preclude Landlord from any other remedy it might have, either in law or in
equity. The failure of Landlord to insist upon the strict performance of any one of the covenants,
agreements, terms, provisions and conditions of this Lease or to exercise any right, remedy or
election herein contained or permitted by law shall not constitute or be construed as a waiver or
relinquishment for the future of such covenant, agreement, term, provision, condition, right,
remedy or election, but the same shall continue and remain in full force and effect. Any right or
remedy of Landlord specified in this Lease and any other right or remedy that Landlord may
/"kN have at law, in equity or otherwise, upon breach of any covenant, agreement, term, provision or
condition contained in this Lease upon the part of the Tenant to be performed, shall be distinct,
separate and cumulative rights or remedies, and no one of them, whether exercised by Landlord
or not, shall be deemed to be in exclusion of any other.
f"\
ARTICLE 3111
Miscellaneous
Section 12.01 Whenever herein the singular number is used, the same shall include the
plural, and vice versa, and the neuter gender shall include the feminine and/or masculine
genders, and vice versa, as the context shall require. The article and section headings used herein
are for reference and convenience only and shall not enter into the interpretation hereof. This
Lease may be executed in several counterparts, each of which shall be an original, but all of
which shall constitute one and the same instrument.
ARTICLE )CM
Notice of Lease
Section 13.01 This Lease shall not be recorded by any party. Landlord and Tenant shall
each execute and deliver to the other a notice of this Lease, in recordable form for the purpose of
evidencing this Lease of record.
12
ARTICLE)UV
Impairment of Landlord's Title
Section 14.01 Landlord shall not mortgage or encumber its interest in the Premises or
any portion thereof or interest therein or in this Lease.
Section 14.02 Nothing in this Lease contained nor any action or inaction by Landlord
shall be deemed or construed to mean that Landlord has granted to Tenant any right, power or
permission to do any act or to make any agreement which may create, give rise to, or be the
foundation for, any right, title, interest, lien, charge or other encumbrance upon the estate of
Landlord in the Premises.
ARTICLE XV
Quiet Enjoyment
Section 15.01 Landlord covenants that if and so long as Tenant is not in default
hereunder beyond any period permitted herein to cure the same, Tenant shall quietly enjoy the
Premises without hindrance or molestation by Landlord or any other party. The person executing
this Lease for Landlord, and Landlord both warrant be is duly authorized to execute the same.
ARTICLE XVI
Waiver of Jury Trial
Section 16.01 The parties hereto waive a trial by jury of any and all issues arising in any
action or proceeding between them or their respective hens, executors, administrators, successors
or assigns under or connected with this Lease or any of its provisions or any negotiations in
connection therewith or Tenant's use or occupation of the Premises.
ARTICLE XVII
Notices
Section 17.01 All notices, demands, requests or other communications which may be or
are required to be given, served or sent by either party to the other shall be in writing and shall be
deemed to have been properly given or sent.
a. If intended for Tenant: By a personal delivery to Tenant or by mailing
by registered or certified mail with postage prepaid and return receipt requested, addressed to
Tenant as follows:
1005 Shoreline Lane
Port Lavaca, TX 77979
Attn: Dianna L. Stanger
n
13
/"k)
f"'\
With a copy to:
Byrne & Storm, P.C.
330 Main Street
Hartford, CT 06106
Attn: James F. Byrne
b. If intended for Landlord: By a personal delivery to Landlord or by
mailing by registered or certified mail with postage prepaid and return receipt requested,
addressed to Landlord as follows:
Either party may designate by notice to the other a new address to which any Notices
may hereafter be so given, served or sent. Each notice which shall be mailed by United States
registered or certified mail to Landlord or Tenant in the manner aforesaid shall be deemed
effective as of the date of receipt set forth on the return receipt or on the date of acknowledgment
of a personal delivery. The inability to deliver because of a changed address of which no notice
was given, or rejection or other refusal to accept any notice shall be deemed to be the receipt of
the notice as of the date of such inability to deliver or rejection or refusal to accept.
Section 17.02 If a request is received in writing by Landlord or Tenant for a consent or
approval required under this Lease or for information to which the party making such request
shall be entitled, the party receiving such request shall act with reasonable promptness thereon
and shall not unreasonably delay notifying the party making such request as to the granting or
withholding of such consent or approval or furnishing to such party the information requested.
ARTICLE XVIII
Invalidity of Particular Provisions — construction
Section 18.01 If any term or provision of this Lease or the application thereof to any
person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this
Lease, or the application of such term or provision to persons or circumstances other than those as
to which it is held invalid or unenforceable, shall not be affected thereby, and each term and
provision of this Lease shall be valid and enforceable to the fullest extent permitted by law.
Section 18.02 This Lease shall be construed and enforced in accordance with the laws of
the State of Texas.
14
ARTICLE X1X
Covenants Binding
Section 19.01 The covenants, agreements, terms, provisions and conditions of this Lease
shall be binding upon and inure to the benefit of the successors and assigns of Landlord and,
except as otherwise provided herein, the heirs, executors, administrators and permitted assigns of
Tenant.
This Lease may not be changed orally, but only by an agreement in writing signed by the
party against whom enforcement or any waiver, change, modification or discharge is sought.
ARTICLE XX
Relationship
Section 20.01 Nothing contained in this Lease shall be deemed or construed by the
parties hereto, or by any third party, as creating the relationship of principal and agent or of
partnership or of joint venture between the parties hereto, it being understood and agreed that
neither the method of computations of rent nor any other provision contained herein, nor any acts
of the parties hereto, shall be deemed to create any relationship between the parties hereto other
than the relationship of Landlord and Tenant.
IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease on the date first
above written.
smoa,A-64\c,nmdr�1
CALHOUN COUNTY, STATE OF TEXAS
By:� jj ,
Michael J. fe'iferVCc my Judge
CALHOUN AIRPORT LEASING, LLC
By:
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1.13 ACRE TRACT
LEGAL DESCRIPTION
STATE OF TEXAS
COUNTY OF CALHOUN
BEING a 1.13 acre tract of land situated m the Abstract 17,
Valentine Garcia Survey,
Calhoun County, Texas and being out of Tract 30 of the Phillips Investment Company
Subdivision as recorded in Volume Z, Page 35, Slide 30 A/B of the Plat Records of said
county and being out of that certain 159.84 acre tract described as Tract 2 in that certain
Motion For Judgment Cause No. 783 dated August 14, 1964 styled State of Texas at. al
vs. Holioman Lands Company and recorded in Volume 278, Page 29 of the Deed
Records of said county and this 1.13 acre tract being more particularly described by
metes and bounds as follows;
BEGINNING at a set 5/8 inch iron rod in the approximate northeast line of Airport Road
for the most westerly comer of the herein described ttuct, said iron rod being located
North 350 00' 00" West a distance of 1974.00 feet and North 55° 00' 00" East a distance
of 120.00 feet from an existing'/4 inch iron pipe at the most southerly corner of the above
mentioned 159.84 acre tract described as Tract 2;
THENCE North 55° 00' 00" East for a distance of 297.81 feet to a set 5/8 inch iron rod
for the most northerly corner of the herein described tract;
THENCE South 350 00' 00" East for a distance of 165.00 feet to a set 518 inch iron rod
for the most easterly comer of the herein described tract;
THENCE South 550 00' 00" West for a distance of 297.81 feet to a set 5/8 inch iron rod
in the approximate northeasterly line of the aforementioned Airport Road for the most
southerly comer of the herein described tract;
THENCE North 35° 00' Qo" West with the approximate northeast line of said Airport
Road for a distance of 165.00 feet to the POINT OF BEGINNING, Containing 1.13
acre of land.
Bearings are based on bearings of record as recorded in Volume 278, Page 29 of the
Deed Records of Calhoun County, Texas.
Reference is made to that plat accompanying this legal description.
The above legal description is based on an actual survey made on the ground under my
supervision in March 2005.
Ganem Kelly Survey!
yGeogeKrao.
r.
Registered Professional Land Surveyor
Texas No. 4681
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NOTICE TO LEASE
Pursuant to a lease (the "Lease") of even date herewith, Calhoun County, State of Texas,
a governmental entity (the "Landlord") entered into a ground lease with Calhoun Airport
Leasing, LLC, a Texas limited liability company (the "Tenant") for real property (the
"Premises") and related rights with respect to Calhoun County Airport (the "Airport") located in
Calhoun County, Texas; such Premises being more particularly described in Exhibit A hereto.
The term of the Lease is to commence on the date hereof and to terminate twenty (20)
years thereafter. The Tenant has an additional right to renew the Lease for an additional term of
ten (10) years.
The Lease includes: (a) the right of ingress and egress to and from the Airport from the
Premises over all public rights of way to all abutting public streets providing access to the
Airport; and (b) Tenant's right to use, in common with others, existing and future aeronautical
facilities at the Airport as more particularly described in the Lease.
A copy of the Lease is on file at the offices of Tenant at 1005 Shoreline Lane, Port
Lavaca, Texas 77979.
IN WITNESS WHEREOF, the parties hereto have signed this Notice of Lease as of this
24 day of March 2005.
CALHOUN COUNTY
By
Michael J. P'e f , ounty Judge
CALHOUN AIRPORT LEASING,
LLC
By �C a 9
Dianna L. Sta ger, Manager
474:
COUNTY OF CALHOUN )
SS:
STATE OF TEXAS
Before me on this day personally appeared Michael J. Pfeifer , known to me
(or proved to me on the oath of ) to be the person whose name is
subscribed to the foregoing instrument, and known to me to be the County Judge of
Calhoun County, a governmental entity, and acknowledged to me that he/she executed said
instrument for the purposes and consideration therein expressed, and as the act of said
governmental entity. Given under my hand and seal of office this 24th day of March
2005.
Susan RNyr
" NoWy PubVA State of Taxes
µy Cotmcdselon Expkes:
a� 19, 200t! Notary Public, State of Texas
APFUName: Susan Riley
My Commission Expires: 04-18-2008
COUNTY OF CALHOUN
SS:
STATE OF TEXAS
Before me on this day personally appeared Dianna L. Stanger, known to me (or proved to
me on the oath of Dianna L. Stanger) to be the person whose name is subscribed to the foregoing
instrument, and known to me to be the Manager of Calhoun Airport Leasing, LLC, a Texas
limited liability company, and acknowledged to me that she executed said instrument for the
purposes and consideration therein expressed, and as the act of said limited liability company.
Given under my hand and seal of office this .(�t'� day of � P 6 1— , 2005.
n
Ir
SUSAN H. HATFIELD
Notary Public State of Tams
My Commission Expires
/a�Qo October 24, 2000
S=ga\44wo6ro to t.mu
Notary Public, State
Name:
My Commission Expires:
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1.13 ACRE TRACT
LEGAL DESCRIPTION
STATE OF TEXAS
COUNTY OF CALHOUN
17,
BEING a 1.13 atract of land shuated in the Valentine Garcia SmveY, Abstract
cre n
Calhoun County, Texas and being out of Tract 30 of the Phillips Investment Company
Subdivision as recorded in Volume Z, Page 35, Slide 30 AB of the Plat Records of said
county and being mrt of that certain 159.84 acre tract described as Tract 2 in that certain
Motion For Judgment Cause No. 783 dated August 14, 1964 styled State of Texas et. al.
vs. Hofloman Lends Company and recorded in Vohrme 278, Pager described
by
Records of said county and thus 1.13 acre tract being more particularly
metes and bounds as follows;
BEGINNING at a set 5/8 inch iron rodin the approximate northeast line of Airport Road
for the most westerly comer of the herein described tract, said iron rod being located
North 35" 00' 00" West a distance of 1974.00 feet and North 55° OV 00" East a distance
of 120.00 feet from an existing 1/, inch iron pipe at the most southerly comer of the above
mentioned 159.84 acre tract described as Tract 2;
THENCE North 55° 00' 00" East for a distance of 297.81 feet to a set 5/e inch icon rod
for the most northerly comer of the herein described tram;
THENCE South 35" 00' OD" East for a distance of 165.00 feet to a set 519 inch iron rod
far the most easterly comer of the herein described tract;
THENCE South 55" 00' OD" West for a distance of 297.81 feet to a set 518 inch iron rod
is the approximate northeasterly line of the aforementioned Airport Road for the most
southerly cornet of the herein described tract;
THENCE North 350 00' 00" West with the approximate northeast ime of said Airport 3
Road for a distance of 165.00 feet to the POINT OF BEGINNING, Containing
acre of land.
Bearings are based on bearings of record as recorded in Volume 279, Page 29 of the
Deed Records of Calhoun County, Terns.
Reference is made to that plat accompanying this legal description
The above legal description is based on an actual survey made on the ground under my
supervision in March 2005.
AKelly Surveyi
y;ge A. Gann, r.
Registered pmf,,joW Land Surveyor
Texas No. 4681
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Calhoun County Commissioners' Court —November07, 2018
7. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 7)
To award bid for Bulk Fuel to be delivered for the period beginning November
16, 2018 and ending December 28, 2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: David Hall, Commissioner Pct 1
SECONDER: Vein Lyssy, Commissioner Pct 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 5 of 21
AGENDA ITEM
Wednesday, November 7, 2018
Consider and take necessary action to award bid for Bulk Fuel to be Delivered
for the period beginning November 16, 2018 and ending December 28, 2018.
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CALROUN COUNTY, TEXAS BID SHEET- FUEL -BULK DELIVERED
Y
d,
Y
BIDDER DIEBEL OIL CO IN
SAM DIEBEL
PO BOX 71
PORTLAVACA TX 77070
BID ITEM FUEL -BULK DELIVERED
PERIOD FROM: NOVEMBER 16, 2018 PERIOD TO: DECEMBER 28, 2018
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL PFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD
FLOOR, ROOM301, PORTLAVACA TX77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- FUEL-BULKDELIVERED B
BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10.00AM, THURSDAY, NOVDWER 1, 2018
BIDS WILL BE AWARDED AT THE COMMISSIONERS' COURT MEETING ON: WEDNESDAY, NOVEMBER 7, 201B
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER.
THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED
MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN
BID ITEM.• FUEL -BULK DELIVERED
DEPARTMENT.• VARIOUS
DELIVERY FOB COUNTY FUEL TANKS
DESTINAT/ON VARIOUS
— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
sPEcocAvws: DIESEL FUEL
>>DELIVERY must be made within 24 hours after receiving order from the County Department in the quantity
ordered. If vendor cannot deliver within 24 hours or refuses to deliver, the County Department will order from the next
lowest bidder.
>>PRICE Per Gallon MUST INCLUDE all fees and charges including all Taxes/Fees the County is not exempt from (for
example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal
LUST Tax)
>>FREE FROM WATER AND SUSPENDED MATTER
UNIT UNIT PRICE
GALLON C218 1`1T
-----------------------------------------------
L��Ztii�Si��J�1Jr
>>DELIVERY must be made within 24 hours after receiving order from the County Department in the quantity
ordered. If vendor cannot deliver within 24 hours or refuses to deliver, the County Department will order from the next
lowest bidder.
>>PRICE Per Gallon MUST INCLUDE all fees and charges Including all Taxes/Fees the County is not exempt from (for
example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal
LUST Tax)
>>FREE FROM WATER AND SUSPENDED MATTER AND A MINIMUM OCTANE OF 87 (AVERAGE METHOD)
UNIT UNIT PRICE
GALLON L
(BELOW TO BE COMPLETED BYBIDDER%
AUTHORIZED
-' �L 4
AUTHORIZEDRED SIGNATURE AND ^ TITLE:
� PRINT NAME Axe., 1 lI IE L� E L_
TRI PHONE NUMBER: z55a' 3 22 24
PLEASE LIST ANY EXCEPTIONS TO THE ABOVE SPECIFICATIONS:
Calhoun County Commissioners' Court— November 07, 2018
8. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 8)
To approve specifications and authorize the County Auditor and G&W
Engineers, Inc. to advertise for bids for Calhoun County Roof Repairs. A
mandatory pre -bid meeting will be held at 10:00 A.M., Tuesday, November
27, 2018 beginning at G&W Engineers, Inc., 205 W. Live Oak St., Port Lavaca,
Texas. Bids will be d on or before 10 A.M. Tuesday, December 11, 2018 and
considered for award Wednesday, December 19, 2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
PLEASE SEE MEETING MINUTES FOR ORIGINAL IN THE COUNTY
CLERK'S OFFICE.
Page 6 of 21
Calhoun County Commissioners' Court —November07, 2018
9. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 9)
To approve specifications and contract and authorize the County Auditor to
advertise for bids on Inmate Food Services for the period beginning January
1, 2019 and ending December 31, 2019 with the option to renew yearly upon
Commissioners' Court approval. Bids will be due Thursday, December 06,
2018 and considered for award on Wednesday, December 19, 2018.(MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vein Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 7 of 21
no
Agenda Item for
Commissioners' Court — Wednesday, November 7, 2018
Consider and take necessary action to approve specifications and contract and authorize the
County Auditor to advertise for bids on Inmate Food Services for the period beginning January
1, 2019 and ending December 31, 2019 with the option to renew yearly upon Commissioners'
Court approval. Bids will be due Thursday, December 6, 2018 and considered for award on
Wednesday, December 19, 2018.
CALHOUN COUNTY, TEXAS
2019e01=12
INMATE FOOD SERVICES
BID PERIOD:
JANUARY 1, 2019 thru DECEMBER 31, 2019
* With the option to renew yearly upon Commissioners' Court approval
Each yearly renewal must be approved by Commissioners' Court prior to
the end date of the contract
u
[CUT
PEGGY HALL
CRISTINA P TUMOR
202 SANNST,STE8 DEMICABRERA
CARBIDE VILLARREAL PORT LAVACA, TEKAS 77979 ERICA PEREZ
1"ASSISTANT AUDITOR TELEPHONE 1361) 5534610 FAN (36115534614 ASSISTANT AUDITORS
INVITATION TO BID
2019.01-12
INMATE FOOD SERVICES
JANUARY 1, 2019 thru DECEMBER 31, 2019
With the Option to Renew Yearly, Upon Commissioners' Court Approval
Each yearly renewal must be approved by Commissioners' Court prior to the end date of the contract
Calhoun County Commissioners' Court is accepting sealed bids for Inmate Food Services.
BID PACKAGES: May be obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: Peggy. ha ll@calhouncotx.or
BIDS DUE: By 2:00 PM, THURSDAY, DECEMBER 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Suite 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope must be clearly marked:
SEALED BID — INMATE FOOD SERVICES
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3`d Floor, Suite 301, Port Lavaca, Texas
CONTENTS
Return Instructions
General Conditions
Specifications for Inmate Food Services
Contract (Duplicate — 2 Contracts to Fill in and Sign)
Grocery Pricing List
Vendor and Contact/Order Information Form
Contact Information for Calhoun County Adult Detention Center
CIN
PEGGY HALL
CRISTINA P TOWN
202 S ANN ST, STE B BEMI CAB6ERA
CANDICE VILIARREAL PORT LAVACA, TEHAS 77979 ERICA PEREZ
1fTASSISTANTAUOITOR TELEPHONE 136115534610FAX13611553.4614 ASSISTANTAUBITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019.01-12 Inmate Food Services
Return the following by 2:00 PM, THURSDAY, DECEMBER 6, 2018•
The below information (1-4) must be returned by the time and date due.
Failure to return the following information will void the bid.
1. Grocery Pricing List
2. Filled in and Signed Contract — 2 Originals — Return Both
3. Form 1295 (see General Conditions, page 5)
* On #3 on Form 1295 put the following: 2019.01-12 Inmate Food Services
4. Vendor/Contact/Order Information Form
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope
clearly marked: "Sealed Bid — Inmate Food Services"
* If you send your bids by UPS, FEDEX, etc, the outside of this
Envelope must be clearly marked: "Sealed Bid — Inmate Food Services"
CALHOUN COUNTY, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all
requirements and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special
sections of Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract
shall be fully governed by the laws of the State of Texas and that Calhoun County may request
and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid, Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer
any questions except through an addendum that has been approved by Commissioners' Court
or at a mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid
forms, proposal forms, and/or contracts, and any other required information by the day and
time the bid, proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is
duly authorized to execute this bid, proposal and/or contract, and that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other
vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or
conditions of said bid have not been communicated by the individual signing nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of
the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the
error and initial each change. All responses typed or handwritten must be clear and legible.
Bid. Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all comp►eted bids, proposals
and/or contracts and required information and copies to the Calhoun County Judge's Office,
211 S. Ann St., 3`d Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the
time the bid, proposal and/or contract is received and the time the bid, proposal and/or
contract will be opened. A late delivery with an early postmark will not suffice. Calhoun
Page 1 of 9
County will not be responsible for the delivery of your bid, proposal and/or contract to the
office of the County Judge. Calhoun County is not responsible for late deliveries due to mail,
carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts.
If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the
County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be
accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope,
addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., 3`d Floor, Suite
301, Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of
the bid or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the
bid, proposal and/or contract without prejudice to the vendor, by submitting a written request
for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal
and/or contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or
change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids,
proposals and/or contracts containing an error may be offered "as is" or withdrawn by the
vendor in accordance with applicable State Laws.
Bid. Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or
contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has
approved the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from vendor's
performance. Vendor shall procure and maintain, with respect to the subject matter of this bid,
proposal and/or contract, appropriate insurance coverage including, as a minimum, general
liability and property damage, workers' compensation, employers liability and auto insurance
Page 2 of 9
with adequate limits to cover vendor's liability as may arise directly or indirectly from work
performed under terms of this bid, proposal and/or contract. Certification of such coverage
must name Calhoun County as an additional insured and be provided to the County upon
request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to
subrogation against Calhoun County as an indirect party to any suit arising out of personal or
property damages resulting from vendor's performance under this agreement.
Bonds:
If this bid or proposal requires submission of bid or proposal guarantee and performance bond,
there will be a separate page explaining those requirements. Bids or proposals submitted
without the required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and sales tax (state, city and county
sales tax). Tax exempt forms will be furnished upon request to the Calhoun County Auditor's
Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or
contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all
inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
and other charges are to be prepaid by the vendor and included in the bid, proposal and/or
contract prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, vendor must indicate the items required and their costs or
forfeit the right to payment for such items.
Inspections:
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for
quality, compliance with specifications and ability to meet the needs of the user. Should the
goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is
subject to rejection.
Awards:
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of
lowest and best bid, proposal and/or contract that met specifications in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than
one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in
determining which bid, proposal and/or contract will be most advantageous to Calhoun County.
An award is final only upon formal execution by the Calhoun County Commissioners' Court.
Page 3 of 9
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment:
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or
contract without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will
be given in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a
contract is required, the County Judge or other person authorized by Commissioners' Court
must sign the contract before it becomes binding on Calhoun County.
Delivery:
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Reiections:
Articles not in accordance with samples and specifications must be removed by the vendor at
the vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid,
proposal and/or contract will be determined by Commissioners' Court or their designated
representative.
Termination:
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if
the vendor breaches any of the terms therein, including warranties of vendor or if the vendor
becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default
may be construed as, but not limited to, failure to deliver the proper goods and/or services
within the proper amount of time, and/or to properly perform any and all services required to
Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids,
proposals and/or contracts may be terminated without cause upon thirty (30) days written
notice to either party unless otherwise specified. The vendor or Calhoun County must state
therein the reasons for such cancellation. Calhoun County reserves the right to award
cancelled bid, proposal and/or contract to the next lowest and best vendor that met
specifications and is deemed to be in the interest of the County.
Page 4 of 9
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a
vendor owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84`h Texas Legislature through
adoption of House Bill 1295.
Senate Bill 255 adopted by the 851h Legislature Regular Session amended the law effective for
contracts entered into or amended on or after January 1, 2018. Additional exemptions from
Form 1295 requirement were added for 1) a contract with a publicly traded business entity,
including a wholly owned subsidiary of the business entity, 2) a contract with an electric utility
as defined by Section 31.002 of the Utilities Code, or 3) a contract with a gas utility as defined
by Section 121.001 of the Utilities Code. Notarization of Form 1295 has been replaced by an
unsworn statement under penalty of perjury by an authorized representative of the business
entity.
The Texas Ethics Commission promulgated rules to implement the law and established an
online portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a
Certificate of Interested Parties (Form 1295) has been completed and provided to the County at
the time the contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether
for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an
existing contract (bids and/or proposals also require Form 1295). The law does not apply to a
contract, bid and/or proposal between the County and another governmental entity or state
agency. The county is required to file Form 1295 with the state within thirty (30) days of
approving a contract with a business entity. Governmental transparency is the objective of the
law.
A business entity will generate Form 1295 online. A business entity must use the application at
the Texas Ethics Commission website to enter the required information on Form 1295 and print
a copy of the completed form, which will include a certification of filing that will contain a
unique certification number and date filed in the box marked "Office Use Only" located at the
top right hand corner of the form.
An authorized agent of the business entity must sign the printed copy of the form affirming
under the penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or
contract with a business entity unless it is accompanied by a completed, signed Form 1295 or a
signed statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract
or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement
Page 5 of 9
of receipt of the Form 1295 with the Texas Ethics Commission. The Texas Ethics Commission
will post the completed Form 1295 to its website within seven (7) business days after Calhoun
County acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was
not on the federal government's list of suspended, ineligible or debarred vendors and that
vendor has not been placed on this list between the time of its bid, proposal and/or contract
submission and the time of execution of the bid, proposal and/or contract. If vendor is placed
on this list during the term of the bid, proposal and/or contract, the vendor shall notify the
Calhoun County Auditor. False certification or failure to notify may result in termination of the
bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and sales tax (state, city and county
sales tax).
Payment of all invoices will be made once the purchase order and invoice(s) are properly and
timely submitted to the County Treasurer's Office by the appropriate County department. Each
County department is responsible for submitting their purchase orders for payment to the
County Treasurer's Office by the deadline time and date set forth by the Treasurer's office. No
payment can be made or mailed out until approved by Commissioners' Court. Purchase order
due dates/times and Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render the order null and void to the extent funds are not
available and any delivered but unpaid goods will be returned to the seller by the county.
Gratuities:
Calhoun County may, by written notice to the vendor, cancel any order and/or service without
liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or
otherwise were offered or given by the vendor, or any agent or representative of the vendor to
any officer or employee of Calhoun County with a view toward securing an order and/or
service. In the event an order and/or service is canceled by the County pursuant to this
provision, the County shall be entitled, in addition to any other rights and remedies, to recover
or withhold the amount of the cost incurred by vendor in providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render
an order voidable at the option of the County. Vendor warrants that the goods and/or services
furnished will conform to the specifications, drawings, and description listed in the bid
invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the
event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.
Page 6 of 9
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered
portion of an order and/or services if vendor breaches any of the terms hereof including
warranties of vendor, or if the vendor becomes insolvent or files for protection under the
bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other
remedies, which Calhoun County may have in law or equity.
Force Maieure:
Force Majeure means a delay encountered by a party in the performance of its obligations
under this Agreement, which is caused by an event beyond the reasonable control of that party.
Without limiting the generality of the foregoing, "Force Majeure" shall include but not be
restricted to the following types of events: acts of God or public enemy; acts of governmental
or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe
weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors.
In the event of a Force Majeure, the affected party shall not be deemed to have violated its
obligations under this Agreement, and the time for performance of any obligations of that party
shall be extended by a period of time necessary to overcome the effects of the Force Majeure,
provided that the foregoing shall not prevent this Agreement from terminating in accordance
with the termination provisions. If any event constituting a Force Majeure occurs, the affected
party shall notify the other parties in writing, within twenty-four (24) hours, and disclose the
estimated length of delay, and cause of the delay.
Waiver:
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged
in whole or in part by a waiver or renunciation of the claim or right unless the waiver or
renunciation is supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term
"Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or
contract.
Prohibition against Personal Interest in Bids. Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or
indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf
of the County as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary
action under applicable laws, statutes and codes of the State of Texas. Any violation of this
section, with the knowledge, expressed or implied of the person or corporation contracting
with the County shall render the bid, proposal and/or contract involved voidable by the
Calhoun County Commissioners' Court.
Insurance:
Before commencing work, the successful vendor shall be required, at his own expense, to
furnish the Calhoun County Auditor within ten (10) days of notification of award with a
Page 7 of 9
certificate of insurance showing the following insurance coverage to be in force throughout the
term of the bid, proposal and/or contract:
General Liability ($100,000/$300,000 or greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater)
The certificate must reflect that Calhoun County is an additional insured on the General Liability
coverage.
Each insurance policy to be furnished by successful vendor shall include, by endorsement to the
policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail
thirty (30) days prior to cancellation or upon any material change in coverage.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials,
supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or
invoice meets the requirements, specifications and standards as provided for under the Federal
Occupational Safety and Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or
pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered
in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County
Auditor's option, meeting with the protesting party. If the protest is successfully resolved by
mutual agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to
provide such information. The decision of Commissioners' Court will be final
Page 8 of 9
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may
apply to the disclosure of the information. Governmental bodies shall promptly release
requested information that is not confidential by law, either constitutional, statutory, or by
judicial decision, or information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
To request bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: peggy.hall@calhouncotx.org
Page 9 of 9
CALHOUN COUNTY
ADULT DETENTION CENTER
2019.01-12 INMATE FOOD SERVICES
For the period
January 1, 2019 thru December 31, 2019
With the option to renew yearly upon Commissioners' Court approval
SPECIFICATIONS
Commissioners' Court of Calhoun County, Port Lavaca, Texas is requesting bids to provide food services
to the Calhoun County Adult Detention Center, located at 302 West Live Oak in Port Lavaca, Texas.
Bid Due Date: 2:00 PM, Thursday, December 6, 2018
Award Date: Wednesday, December 19, 2018
Contract Term: January 1, 2019 thru December 31, 2019
With the option to renew yearly, upon Commissioners' Court approval
Each yearly renewal must be approved by Commissioners' Court prior to
the end date of the contract.
in order to adhere to a higher standard of business ethics Calhoun County would ask that all vendors
refrain from mentioning any and all competitors in any part of the vendor's submittal.
Failure to refrain from this policy will result in vendor's bid being deemed non -responsive.
Any differences in the actual product bid from the Grocery Bid Pricing List should be noted on the
grocery bid list.
• All charges must be included in the bid price.
No other charges may be added unless noted as an exception on the bid form.
Exceptions may void the bid.
• All bid prices must be good for the entire bid period.
• once awarded, if an item(s) is substituted, the item(s) must be equal or lower in price.
The substituted item cannot go over bid price for that item.
• Bids submitted in any other heading format cannot and will not be considered.
See cover sheet to Grocery Pricing List
Page 1 of 3
Bids submitted must be legible.
• Deliveries will be made at specific times (at least twice a week) and in sufficient quantities to ensure
that there will be sufficient food on hand at the jail to make and provide all meals.
• Deliveries will be made between Monday and Friday between the hours of 7:00 AM to 10:00 AM and
1:00 PM to 4:00 PM in order not to disrupt the jail kitchen in preparing meals.
• Should an ordered item(s) not arrive as ordered, wrong item(s) is delivered, or item(s) is delivered
damaged, provider will deliver the correct or substitute item(s) within 24 hours from the date the
missing or damaged item(s) was supposed to be delivered. No extra charges will be allowed to be
billed to correct the error or damaged item(s)
• Liquid items will be delivered in plastic crates to prevent damages when stacked.
• A sales representative from the provider shall contact the Jail Administrator or Jail Kitchen Officer at
least monthly, in person, to discuss any issues or new products offered.
• All products on the bid list are speculative products and should not be considered as firm products to
be purchased during the term of the agreement.
• If you cannot supply a product, make note on the bid list in the cost column next to that item.
• If you wish to suggest alternate/comparable or less costly products, please do so on separate sheets
and attach it to the back of the bid list noting the appropriate line number on your suggestion with pack
size and cost.
• Products and services not listed on bid may be available at a free to discounted cost on items used in
kitchen, such as dispensers for coffee, chemicals, etc.
• Order processing will be made available by fax and / or website.
• All bids received will be considered final, no changes accepted.
• By acceptance of this agreement vendor agrees to notify the Sheriff or Jail Administrator of any
solicitations from employees of Calhoun County for services not officially associated with jail operations.
Vendors are prohibited from offering, giving, selling, supplying, or conveying in any way or form,
products for personal use to employees of Calhoun County. Samples may be provided to the jail for use
within the facility for evaluation purposes.
• All disputes or protests will be held in Calhoun County, Texas.
• A completed Form 1295 must be returned with the bid. (See General Conditions, page 5, Certificate of
Interested Parties — Form 1295).
• Requests for information regarding the facility or technical questions, please contact Michelle
Velasquez, Jail Administrator, or Rachel Martinez, Assistant Jail Administrator, Calhoun County Adult
Page 2 of 3
Detention Center, 302 W Live Oak, Port Lavaca, TX 77979, 361-553-4481 or 361-553-4482;
michelle.velasquez@calhouncotx.or; rachel.martinez@calhouncotx.or6
• Requests for information regarding bid packages should be directed to: Peggy Hall, Assistant Auditor,
Calhoun County Courthouse Annex II, 202 S Ann St, Ste B, Port Lavaca TX 77979, 361-553-4610,
peggy.hall@calhouncotx.org.
Information to be returned by the time and date due:
1. Grocery Pricing List
2. Completed and Signed Contract — 2 Originals — Return Both with your bid
3. Form 1295 (see General Conditions, page 5)
* On #3 on Form 1295 put the following: 2019.01-12 Inmate Food Services
4. Vendor/Contact/Order Information Form
* Please do Not Fold any of the above information.
* Above information must be returned in a sealed 9 x 12 or larger envelope clearly marked:
Sealed Bid — Inmate Food Services
* If you send your bids by UPS, FEDEX, etc., the outside of this envelope must be clearly marked:
Sealed Bid — Inmate Food Services
Page 3 of 3
CONTRACT FOR FOOD SERVICES
CALHOUN COUNTY ADULT DETENTION CENTER
STATE OF TEXAS
COUNTY OF CALHOUN
This agreement is by and between
Name of Company
hereinafter called "Provider" and Calhoun County acting through their Adult Detention
Center hereinafter called the "Jail" and is to provide for the furnishing of food and
food stuffs to the Jail.
The effective date of this agreement is January 1, 2019 and is for a period of one
year from that date. This agreement will end on December 31, 2019. This
agreement has the option to renew yearly upon Commissioners' Court approval.
Each additional year renewal must be approved by Commissioners' Court prior to the
end date of the preceeding contract.
The food and non-food items to be provided are set out in the attached Grocery
Pricing List and said prices will be honored for the one year period. Any items
ordered not on the attached Food Bid Pricing List shall be provided at Cost Plus
% basis. The Jail may audit the Cost Plus % basis at any time and the
Provider will provide the Jail with documentation necessary for this audit at no
additional charge.
The Jail agrees to pay for said food, non-food items or goods upon presentation of an
invoice and verification that said food, non-food items or goods have been delivered
and received.
Provider will use its best efforts to provide quality products and good and healthy
food but makes no warranties express of implied about their fitness for use.
Page 1 of 3
Provider will provide products that are needed for inmates with high blood pressure,
diabetics or for religious reasons.
Provider will offer other equipment, services or products used in kitchen at free of
charge, discounted price, or Cost Plus % basis if available. These
products include dispensers for coffee, chemicals and other products used in kitchen.
Provider will include all charges in the bid price. No other charges may be added
unless noted as an exception.
All bid prices must be good for the entire bid period.
Once awarded, if an item(s) is substituted, the item(s) must be of equal or lower in
price. The substituted item cannot go over the bid price for that item.
Deliveries will be made at specific times (at least twice a week) and in sufficient
quantities to ensure that there will be sufficient food on hand at the jail to make and
provide all meals.
Deliveries will be made between Monday and Friday between the hours of 7:00 AM
to 10:00 AM and 1:00 PM to 4 PM in order not to disrupt the jail kitchen in preparing
meals.
Should an ordered item(s) not arrive as ordered, wrong item(s) is delivered, or item(s)
is delivered damaged, Provider will deliver the correct or substitute item(s) within 24
hours from the date the missing or damaged item(s) was supposed to be delivered.
No extra charges will be allowed to be billed to correct the error or damaged item(s).
Liquid items will be delivered in plastic crates to prevent damages when stacked.
A sales representative from the Provider shall contact the Jail Administrator or Jail
Kitchen Officer at least monthly, in person, to discuss any issues or new products
offered.
Page 2 of 3
All products on the bid list are speculative products and should not be considered as
firm products to be purchased during the term of the agreement.
Order processing will be made available by fax and / or website.
By acceptance of this agreement Provider agrees to notify the Jail Administrator or
Sheriff of any solicitations from employees of Calhoun County for services not
officially associated with jail operations.
Provider is prohibited from offering, giving, selling, supplying, or conveying in any
way or form, products for personal use to employees of Calhoun County. Samples
may be provided to the Jail for use within the facility for evaluation purposes.
All disputes or protests will be held in Calhoun County, Texas.
SIGNED AND ACCEPTED this the day of , 2018.
Signature Mailing Address
Typed or Printed Name City, State, Zip Code
CALHOUN COUNTY, TEXAS
CALHOUN COUNTY ADULT DETENTION CENTER
Michael J Pfeifer, Calhoun County Judge
211 S Ann St, 3rd Floor, Ste 301
Port Lavaca, TX 77979
Page 3 of 3
CONTRACT FOR FOOD SERVICES
CALHOUN COUNTY ADULT DETENTION CENTER
STATE OF TEXAS
COUNTY OF CALHOUN
This agreement is by and between
Name of Company
hereinafter called "Provider" and Calhoun County acting through their Adult Detention
Center hereinafter called the "Jail" and is to provide for the furnishing of food and
food stuffs to the Jail.
The effective date of this agreement is January 1, 2019 and is for a period of one
year from that date. This agreement will end on December 31, 2019. This
agreement has the option to renew yearly upon Commissioners' Court approval.
Each additional year renewal must be approved by Commissioners' Court prior to the
end date of the preceeding contract.
The food and non-food items to be provided are set out in the attached Grocery
Pricing List and said prices will be honored for the one year period. Any items
ordered not on the attached Food Bid Pricing List shall be provided at Cost Plus
basis. The Jail may audit the Cost Plus % basis at any time and the
Provider will provide the Jail with documentation necessary for this audit at no
additional charge.
The Jail agrees to pay for said food, non-food items or goods upon presentation of an
invoice and verification that said food, non-food items or goods have been delivered
and received.
Provider will use its best efforts to provide quality products and good and healthy
food but makes no warranties express of implied about their fitness for use.
Page 1 of 3
Provider will provide products that are needed for inmates with high blood pressure,
diabetics or for religious reasons.
Provider will offer other equipment, services or products used in kitchen at free of
charge, discounted price, or Cost Plus % basis if available. These
products include dispensers for coffee, chemicals and other products used in kitchen.
Provider will include all charges in the bid price. No other charges may be added
unless noted as an exception.
All bid prices must be good for the entire bid period.
Once awarded, if an item(s) is substituted, the item(s) must be of equal or lower in
price. The substituted item cannot go over the bid price for that item.
Deliveries will be made at specific times (at least twice a week) and in sufficient
quantities to ensure that there will be sufficient food on hand at the jail to make and
provide all meals.
Deliveries will be made between Monday and Friday between the hours of 7:00 AM
to 10:00 AM and 1:00 PM to 4 PM in order not to disrupt the jail kitchen in preparing
meals.
Should an ordered item(s) not arrive as ordered, wrong item(s) is delivered, or item(s)
is delivered damaged, Provider will deliver the correct or substitute item(s) within 24
hours from the date the missing or damaged item(s) was supposed to be delivered.
No extra charges will be allowed to be billed to correct the error or damaged item(s).
Liquid items will be delivered in plastic crates to prevent damages when stacked.
A sales representative from the Provider shall contact the Jail Administrator or Jail
Kitchen Officer at least monthly, in person, to discuss any issues or new products
offered.
Page 2 of 3
All products on the bid list are speculative products and should not be considered as
firm products to be purchased during the term of the agreement.
Order processing will be made available by fax and / or website.
By acceptance of this agreement Provider agrees to notify the Jail Administrator or
Sheriff of any solicitations from employees of Calhoun County for services not
officially associated with jail operations.
Provider is prohibited from offering, giving, selling, supplying, or conveying in any
way or form, products for personal use to employees of Calhoun County. Samples
may be provided to the Jail for use within the facility for evaluation purposes.
All disputes or protests will be held in Calhoun County, Texas.
SIGNED AND ACCEPTED this the
PROVIDER:
Signature
Typed or Printed Name
day of
Mailing Address
City, State, Zip
CALHOUN COUNTY, TEXAS
CALHOUN COUNTY ADULT DETENTION CENTER
Michael J Pfeifer, Calhoun County Judge
211 S Ann St, 3`d Floor, Ste 301
Port Lavaca, TX 77979
2018.
Page 3 of 3
CALHOUN COUNTY, TEXAS
2019e0142
Grocery Pricing List
JANUARY 1, 2019 thru DECEMBER 31, 2019
If I have your email address, I have sent the Grocery Pricing List
in excel so that you may input your information.
If I do not have your email address, please contact me
(peggy.hall@calhouncotx.org) and I will send it to you.
If you create your own Grocery Pricing List, you must use the
formats listed below.
Bid MUST be returned in the below Heading Format:
Item #
# in Package
grand
Description
Price
& Size
First Page of Grocery Pricing List MUST include the
following information:
Calhoun County, Texas
Calhoun County Adult Detention Center (Jail)
Grocery Pricing List
January 1, 2019 thru December 31, 2019
Vendor Name:
Calhoun County, Texas
Calhoun County Adult Detention Center (Jail)
Grocery Pricing List
January 1, 2019 thru December 31, 2019
Vendor Name:
Pack/Size is taken from current vendor invoices - - Pack/Size and Description may vary by Vendor
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
1 / 40 lb
Apples Sliced Solid Pack Fresh
weekly
24 / 2 oz
Apple Slice Red
weekly
6/#10
Apple Sauce Unsweet
weekly
6/#10
Apple Sauce Sweet
weekly
3 ! 100 ct
Bacon Precooked Thin
weekly
1 / 30 lb
Bacon Slab Sliced Raw
weekly
12 / 6 ct
Bagel Plain Sliced 2.3 oz
weekly
6 / 5 lb
Baking Powder
Quarterly
24 / 1 lb
Baking Soda
Quarterly
1 / 40 lb
Bananas green tip
weekly
2 / 7 lb
Base - Beef Granular
Quarterly
1 / 25 lb
Base - Chicken Flavor Paste
Quarterly
Basil Ground
Quarterly
1 / 5 oz
Basil Leaf
Quarterly
1 / 2 oz
Bay Leaves
Quarterly
6 / #10
Beans Baked Oven Prepared
weekly
6 / #10
Beans Chili Homestyle
weekly
1 / 20 lb
Beans Cut Green Bean - Frozen
weekly
6 / #10
Beans Cut Green Bean - Canned
weekly
1 / 20 lb
Beans Green Regular Cut
weekly
6 /#10
Beans Kidney Dark Red
Quarterly
1 / 20 lb
Beans Baby Lima Bean - Dry
Quarterly
1 / 20 lb
Beans Navy Pea Dry
Quarterly
1 / 20 lb
Beans Pinto Bean Triple Clean Dried
weekly
6/#10
Beans Pork and Beans Fancy
weekly
6 /#10
Beans Ranch Style Fancy
weekly
6 / #10
Beans Refried
weekly
6 / #10
Beans Vegetarian Baked Beans
weekly
4 / 5 lb tub
Beef BBQ Beef Chopped with Sauce
weekly
Page 1 of 12
Item #
Pack / Size
Brand
Description
Price
an
How Often
Used:
5 / 13 lb avg
Beef - Brisket Boneless 120 No Roll
Quarterly
2 / 7 lb avg
Beef - Roast Top Round Cooked
Quarterly
8 / 10 lb avg
Beef Ground Fine 73/27
Weekly
40 / 4 oz
Beef - Patty 4/1 with Tvp
Weekly
Beef - Patty Breaded
Weekly
Beef - Patty Flame Broiled
Quarterly
Beef Patty Charbroiled pre-cooked
Quarterly
3 / 24 lb avg
Beef Shoulder Clod
Quarterly
40 / 4 oz
Beef Steak Fritter Natural 4/1 Raw
weekly
1 / 10 lb
Beef Stew Meat
Weekly
160 / 0.97 oz
Beef Steak Finger Breaded Cooked 1 oz
Weekly
24 / 8 oz
Biscuits Buttermilk 10 ct
Monthly
96 / 1.55 oz
Biscuits Dinner Rolls Thaw & Serve
Weekly
216 / 2.2 oz
Biscuits Dough Southern Style
Weekly
8 / 24 oz
Bread Sandwich Wheat Loaf
Weekly
8 / 24 oz
Bread Sandwich White Loaf
Weekly
Bread Tortillas Corn
Weekly
Bread Tortillas Flour
Weekly
Bologna Turkey Club
weekly
1 120 lb
Broccoli Cuts
Weekly
12 / 49 oz
Broth Chicken
Quarterly
2 / 20 ct
Bun Hamburger
Weekly
6 / 12 ct
Bun Hot Dog
Weekly
72 / 4 oz
Burrito Beef & Bean
Weekly
72 / 4 oz
Burrito Beef & Bean Red Chili
Weekly
1 / 50 lb
Cabbage Green Cabbage
Monthly
6 / 5 lb
Cake Mix Chocolate
Monthly
6 / 5 lb
Cake Mix White
Monthly
6 / 5 lb
Cake Mix Yellow
Monthly
1 / 15 ct
Cantaloupe Fresh
Weekly
1 / 25 lb
Carrots Jumbo
Weekly
12 / 2 lb
Carrots Diced
Weekly
6 / #10
Carrots Sliced Canned
Weekly
1 / 20lb
Carrots Smooth Sliced
Weekly
6 / #10
Carrots Sliced Medium
weekly
1 / 20 lb
Cauliflower LQF
Monthly
1 / 40 lb
Celery Fresh
weekly
12 128 oz
Cereal Cream of Wheat
Weekly
Page z of iz
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How often
Used:
1 / 50 lb
Cereal Oats Rolled #5
weekly
4 / 26 oz
Cereal Bulk Corn Flakes
weekly
4 / 45 oz
Cereal Bulk Frosted Flakes
Weekly
6 / 36 oz
Cereal Bulk Raisin Bran
weekly
4 / 46 oz
Cereal Bulk Fruit Dyno Bites
weekly
4 / 39 oz
Cereal Bulk Honey Nut Cheerios
weekly
4 / 35 oz
Cereal Rice Tootie Fruitie
weekly
6/5 lb
Cheese American Melt Loaf
Monthly
4/6 lb
Cheese American 184 Slices
weekly
4 / 5 lb
Cheese Chedder Shredded Imitation
quarterly
215 lb
Cheese Chedder Jack Shredded
Weekly
2 / 5 lb
Cheese Chedder & Mont. Jack Shreeded
Weekly
2 / 5 lb
Cheese Cottage Cheese Sm Curd 4%
weekly
10 / 3 lb
Cheese Cream Cheese Loaf Grade A
Monthly
6 / 5 lb
Cheese Melting Loaf Yellow
Monthly
4 / 5 lb
Cheese Mozzarella Reg Shredded
Monthly
2 / 5 lb
Cheese Pimento Cheese Spread
Monthly
6 / 29 oz
Cheese Powdered Cheese Mix
weekly
Cheese Queso Melt
Weekly
4! 10 lb
Chicken Boneless Skinless Chicken Thighs -
Plain
Weekly
4 / 10 lb
Chicken Boneless Skinless Chicken Thighs -
Flavored
Weekly
60 / 3.1 oz
Chicken Breast Patty Breaded
weekly
2 / 5 lb
Chicken Breaded Chicken Fritter
weekly
Chicken Breakfast Patty
quarterly
Chicken Diced All White Cooked
weekly
52 / 3 oz
Chicken Breast Fillet Fajita
Monthly
2/5 lb
Chicken Fajitas Sliced Chicken Raw
Weekly
2 / 5 lb
Chicken Fajita Strip Cooked
Monthly
Chicken Fajita Meat Lacocina
Monthly
4 / 10 lb
Chicken Fajita Thigh Meat Frozen
Monthly
4 / 101b
Chicken Leg Meat Bonless
Weekly
1 /20lb
Chicken Nuggets Raw
Monthly
4110 lb
Chicken Thigh Meat Raw Frozen
Monthly
4 / 4 lb
Chili Frozen - With Beans
weekly
6 / 5 lb
Chili Frozen - Without Beans
Weekly
6 /#10
Chili Canned - With Beans
weekly
6 /#10
Chili Canned - Without Beans
weekly
Page 3 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
6 / #10
Chili Hot Dog Sauce w/meat
Monthly
8/1 lb
Chips Frito Corn Bulk
Weekly
6 116 oz
Chips Potato Regular Bulk
Weekly
6 / 2 lb
Chip Tortilla Yellow Round
Weekly
2 / 30 ct
Chip Variety
weekly
1 / 1 lb
Cinnamon Ground
Monthly
1 / 10 lb
Coconut Sweetened Coconut
Monthly
Coffee Traditional 5 lb.
weekly
Coffee Traditional 10 lb.
Weekly
34.5 oz
Coffee Can
weekly
42 / 1.25 oz
Coffee Todays Gourmet w/Filter
Weekly
4 / 5 lb ct
Coleslaw Mix Shredded
weekly
1 / 10 lb
Cookie Chocolate Chip
Weekly
1 / 10 lb
Cookie Oatmeal Homestyle
Weekly
1 / 10 lb
Cookie Sugar Homestyle
Weekly
1 / 5 lb
Cookie Vanilla Wafers
weekly
320 / 1 oz
Cookie Dough Chocolate Chip
weekly
32011 oz
Cookie Dough Oatmeal Raisin
weekly
320 / 1 oz
Cookie Dough Sugar
Weekly
6 / #10
Corn Cream Style
Monthly
1 /20lb
Corn Cut
Weekly
6 / 2 lb
Corn Corn Nuggets Sweet Battered
weekly
6 /#10
Corn Whole Kernel Fancy Canned
Weekly
Corn Dogs No Sticks
Weekly
240 / .67 oz
Corn Dogs Turkey Mini - No Sticks
Weekly
6 / 5 lb
Cornbread Mix Homestyle
Weekly
Cornbread Stuffing Mix
Monthly
1 / 25 lb
Cornmeal
quarterly
200 / 2 pk
Crackers Graham Honey Mid - Individually
Wrapped
Monthly
12 116 oz
Crackers Saltine - Bulk
Weekly
500 12 pk
Crackers Saltine - Individually Wrapped
Monthly
300 / 2 pk
Crackers Cafe Club
Monthly
24 / 12 oz
Creamer Non Dairy Canister
Weekly
1 / 1 lb
Cumin Ground
quarterly
1 / 1 gal
Dressing Coleslaw
quarterly
200 / 12 gm
Dressing PC Italian Packets
Monthly
Page 4 of 12
Item #
Pack / Size
Brand
Description
Price
Estimate on
How Often
Used:
1 / 1 gal
Dressing Lt Italian Dressing Gallon
Monthly
1 / 1 gal
Dressing Ranch Buttermilk Gallon
Quarterly
200 / 12 gm
Dressing PC Ranch Buttermilk
weekly
18 / 3.2 oz
Dressing Ranch Mix
weekly
200 / 12 gm
Dressing PC Thousand Island
Monthly
4 / 1 gal
Dressing Honey Mustard
Monthly
12 / 24 oz
Drink Mix Fruit Grape Powdered
weekly
12124 cz
Drink Mix Strawberry Powdered
weekly
12 / 24 oz
Drink Mix Fruit Punch Powdered
weekly
12 / 24 oz
Drink Mix Pink Lemondade Powdered
weekly
12 / 24 oz
Drink Mix Peach Powdered
weekly
12 / 24 oz
Drink Mix Sugar Free Fruit Punch Powdered
Weekly
12 / 24 oz
Drink Mix Sugar Free Pink Lemonade Powdered
Weekly
1 / 20 lb
Eggs Whole Liquid w/Citric
Weekly
200 / 1 oz
Eggs Scrambled Patty Round
weekly
12112 ct bag
Eggs Hard Cooked Peeled
weekly
12/1 dz
Eggs Fresh Shell Jumbo USDA
weekly
1 / 1 pt
Extract Vanilla Imitation
Quarterly
1 / 15 lb
Fillet Swai Fillet 5-7 oz
Weekly
1 / 10 lb
Fish Strip 1.5 oz Breaded
weekly
4 / 10 lb
Fish Pollock Fillet 4-6 oz
Weekly
1 / 10 lb
Fish Pollock Rect Breaded Wg
Weekly
1 /50lb
Flour All Purpose
Monthly
80 / 2 oz
Franks All Meat 811
Monthly
2 / 5 lb
Franks Turkey
Monthly
6 / 5 lb
French Fries RC 3/8 IN
weekly
6 / #10
Fruit Cocktail X Lt Syrup
weekly
6 ! #10
Fruit Mix Lt Syrup
weekly
1 / 7 lb
Garlic Granulated
Monthly
48 / 3.5 oz
Gelatin Cup
12 / 24 oz
Gelatin Mix Mixed Assorted Citrus
Monthly
12 / 24 oz
Gelatin Mix Lime
Monthly
12 ! 24 oz
Gelatin Red Variation
Monthly
1135 lb
Grapefruit Ruby Choice 40
weekly
6 / 13 oz
Gravy Mix Brown Country Style
Monthly
Page 5 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How often
Used:
6 / 14 oz
Gravy Mix Chicken
Monthly
6 / 24 oz
Gravy Mix Peppered
Monthly
6 / 11.3 oz
Gravy Mix Pork Roast
Monthly
6 111.3 oz
Gravy Mix Turkey Roasted
Monthly
Greens Mustard Greens
Weekly
2 / 10-12 lb
Ham Buffet Style
weekly
6 / 5 lb
Ham Chopped
Quarterly
4 / 3 lb
Ham Pre -Sliced
Quarterly
2 / 13 Ib
Ham Shaving Cooked 4 x 6 Deli
Weekly
Ham Shaving Smoked Boneless
Quarterly
Ham Sliced Smoked
Quarterly
2 / 20 ct
Hamburger Buns
weekly
120 / 2.2 oz
Hashbrowns Golden Patty
weekly
6 / 2.6 lb
Hashbrowns Redi Shred
weekly
6 / 3 Ib
Hashbrowns Lqf Shredded
weekly
1 / 30 lb avg
Honey Dew Melon US #1 8 ct
weekly
6 / 12 ct
Hot Dog Buns
weekly
2 / 5 lb
Hushpuppies Regular Round
weekly
4 / 5 lb
Hushpuppies Homestyle
weekly
1 / 12 lb
Icing Chocolate
Quarterly
1 / 12 lb
Icing Vanilla
Quarterly
6 / #10
Jelly Assorted
Monthly
200110 gm
Jelly PC Assorted Cup
Monthly
200 / 10 gm
Jelly PC Grape Cup
Weekly
70 / 4 oz
Juice Apple 100% Carton Carton
weekly
96 / 4 oz
Juice Apple 100% Carton Carton
Weekly
70 / 4 oz
Juice Orange 100% Carton
Weekly
96 / 4 oz
Juice Orange 100% Carton
Weekly
1000 / 9 gr
Ketchup Individual Packets
Weekly
6 / #10
Ketchup Standard
weekly
1 / 24 ct
Lettuce Iceberg
weekly
900 / 5 gr
Margarine PC Cup Spread
Monthly
432 / 14 gr
Margarine pcks
Page 6 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How often
Used:
30 / 1 lb
Margarine Solids Pure Veg
Monthly
12 / 16 oz
Marshmallows Jet Puffed
quarterly
4 / 1 gal
Mayonnaise Heavy Duty Gallon
Monthly
200 / 12 gm
Mayonnaise PC
weekly
1 / 30 lb avg
Melons Honey Dew US #1 8 ct
weekly
2 / 5 lb
Meatballs Beef & Chicken
Weekly
Meatballs Flame Broiled
weekly
76 / 3.15 oz
Meatloaf Patty Deluxe
weekly
24114 oz
Milk Condensed Sweetened
Monthly
24 / 14 oz
Milk Evaporated
Monthly
4 / 1.1 lb
Milk Powdered Skimmed NF
Monthly
4 / 1.1 lb
Milk Powdered Homo Vitamin D
Monthly
4/1 gal
Milk 2% Reduced Fat 1 Gallon
weekly
4/1 gal
Milk Homo Vitamin D 1 gallon
weekly
25 / 1/2 pt
Milk 1% Reduced Fat 1/2 pint cartons
weekly
25 / 1/2 pt
Milk 2% Reduced Fat 1/2 pint cartons
Weekly
25 / 1/2 pt
Milk Homo Vitamin D 112 pint cartons
weekly
4 / 1 gal
Mustard Prepared Gallon
Quarterly
500 / 1.5 oz
Mustard PC Pouch
Weekly
Oil Butter Flavored
Monthly
6 / 1 gal
Oil Pan & Grill Trans Fat Free
Monthly
6 / 17 oz
Oil Pan Spray
Monthly
1 / 35 lb
Oil Shortening Clear Fry
Monthly
1 / 20 lb
Okra Cut 1/2 inch Grade A
Weekly
1 / 20 lb
Okra Cut Heavily Breaded
Weekly
6 / 2 lb
Okra Cut Breaded Southern Style
weekly
1 / 3 lb
Onion Dried Flakes Chopped
Monthly
4 / 5 lb
Onion Sliced
1 / 50 lb
Onion Yellow Jumbo Sack
Monthly
1 / 113-138 ct
Oranges Fresh
weekly
1 / 38 ct
Orange Choice
6 / #10
Oranges Mandarin Oranges Broken Lt
weekly
1 / 12 oz
Oregano Ground
Quarterly
144 / 1.2 oz
Pancake Original - Frozen
weekly
1 / 10 oz
Parsley Flakes
Quarterly
2 / 5 lb
Pasta Egg Noodle Wide 1/2 Inch
Monthly
Page 7 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
2 / 10 lb
Pasta Elbow Macaroni
Monthly
12 / 16 oz
Pasta Lasagna Ribbed
Monthly
2 / 10 lb
Pasta Spaghetti Thin 10 Inch
Monthly
6 / #10
Peaches Sliced Extr Lt Syrup
weekly
6 /#10
Peaches Diced Extra Lt Syrup
weekly
6 / 5 lb
Peanut Butter Creamy
weekly
200 / 0.75 oz
Peanut Butter Pc
weekly
6 / #10
Pears Sliced Light Syrup
weekly
6 / #10
Peas Blackeyed
weekly
1 / 20 lb
Peas Peas & Diced Carrots Frozen
weekly
1 / 20 lb
Peas Green
weekly
6 / #10
Peas Sweet Mixed
weekly
1 / 18 oz
Pepper Black Gound Fine Pure
Monthly
12 / 27 oz
Peppers Chili Diced Green
Monthly
1 / 1 / 9 Bulk
Pepper Bell Green Chopper
Monthly
6 /#10
Pepper Jalapeno Nacho Sliced
quarterly
1 / 28 oz
Pepper Lemon Seasoning
quarterly
4 / 1 gal
Pickles Dill Relish
Monthly
1 / 5 gal
Pickles Dill Sliced Hamburger
Monthly
6 / 43 oz
Pie Pumpkin 10 Inch PreBaked
quarterly
6 ! 81 oz
Pineapple Chunks in Extra Lt Syrup
weekly
12 / 20 oz
Pineapple Sliced in Juice
weekly
6 / #10
Pineapple Tidbits in Juice
weekly
128 / 3.31 oz
Pizza Breakfast Turkey Sausage
Monthly
96 / 4.4 oz
Pizza Pepperoni (homestyle pizza)
36 / 8 oz
Popcorn Kit All In One
4 / 10-12 lb
Pork Loins Boneless
Monthly
40 / 3.75 oz
Pork Patty Breaded Cooked
Monthly
52 / 3.1 oz
Port Patty Rib
Monthly
6 / 2.5 lb
Potato Hashbrown Redi Shred
weekly
6 / #10
Potato Instant with milk
Weekly
1 / 50 lb
Potato Idaho #2
weekly
1 / 50 lb
Potato Red #2
weekly
1 / 50 lb
Potato Russet 10 oz US #2
weekly
615 lb
Potato Tater Tots
weekly
6 / #10
Potato White Diced
weekly
61#10
Pudding Banana
weekly
6 / #10
Pudding Chocolate
weekly
Page 8 of 12
Item If
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
6 / #10
Pudding Chocolate Sugar Free
Weekly
6 / #10
Pudding Lemon
Weekly
6 / #10
Pudding Tapioca
Weekly
6/#10
Pudding Vanilla
Weekly
6 / #10
Pudding Vanilla Sugar Free
Weekly
24 / 6 / 1.5 oz
Raisins Individual Packs
Weekly
24 / 15 oz
Raisins Golden Seedless
Weekly
6/#10
Ravioli Beef RTU
weekly
1 / 50 lb
Rice Long Grain
weekly
1 / 50 lb
Rice Long Grain Parboiled 4% Broken
Weekly
Relish Dill Premium
Monthly
4 / 5 lb
Salad Mix Lettuce in Bag
Weekly
1 / 30 Ib
Salad Potato Homestyle
Monthly
384 / .5 oz
Salami All Meat Sliced
Weekly
1 / 25 lb
Salt Iodized Table
Quarterly
4 / 1 gal
Sauce BBQ
Monthly
6 / #11
Sauce Cheese
weekly
6 /#10
Sauce Cheese Nacho
Weekly
24 / 14 oz
Sauce Cranberry Jellied
Quarterly
4 / 1 Gal
Sauce Enchilado Mild RTU
weekly
4/1 Gal
Sauce Picante Mild Gallon
Monthly
64110 #10
Sauce Pizza
Weekly
4 / 1 gal
Sauce Soy Sauce Gallon
Monthly
6 / 15 oz
Sauce Mix Sloppy Joe Seasoning
weekly
6/#10
Sauce Spaghetti RTU
Weekly
500 / 9 gr
Sauce PC Taco
Weekly
200 / 7/16 oz
Sauce Tarter Creamy Packets
weekly
6/#10
Sauce Tomato Fancy
weekly
1 / 1 gal
Sauce Worcestershire
Quarterly
Sausage Beef Breakfast
weekly
Sausage Chicken Breakast
Weekly
Sausage Turkey Breakfast
weekly
2 / 5 lb
Sausage Chorizo Pork Raw
Weekly
Sausage Ground Bulk Raw Mild
weekly
1 / 10 lb
Sausage Link Natural .8 oz Cooked
weekly
1 / 10 lb
Sausage Link Mild 1 oz Cooked
Weekly
Page 9 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
2 / 5 lb
Sausage Pork Topping Cooked
weekly
1 / 10 lb
Sausage Smoked Rope Cooked
weekly
154 ! 1.25 oz
Sausage Patty Cooked
weekly
12 / 17 oz
Seasoning Creole
1 / 8 lb
Seasoning Creole Original
Quarterly
Seasoning Mexican Rub Mix
Quarterly
1 / 23 oz
Seasoning Montreal
Quarterly
1 / 4.5 lb
Seasoning Salt Traditional
Monthly
1 / 24 oz
Seasoning Taco
Quarterly
1 / 35 lb
Shortening Clear Fry Liquid
Monthly
12 / 50 oz
Soup Chicken Noodle
Monthly
12150 oz
Soup Cream of Chicken
Monthly
12 / 50 oz
Soup Cream of Mushroom
Monthly
12 / 50 oz
Soup Cream of Potato
Monthly
12 / 51 oz
Soup - Tomato
Monthly
12 / 50 oz
Soup - Vegetable
Monthly
4 / 5 lb
Sour Cream Cultured
Monthly
6/#10
Spinach Chopped Fancy
weekly
1 / 20 lb case
Squash Zucchini Med 18-25
weekly
24 / 1 lb
Starch Corn
Quarterly
6 / 3.5 lb
Stuffing Mix Cornbread
weekly
1 / 25 lb
Sugar Brown light in Bag
Monthly
1150 lb
Sugar Pure Cane Granulated
weekly
12 / 2 lb
Sugar Powdered White
Quarterly
100 / 1 oz
Syrup PC Pouch
weekly
100 / 1 oz
Syrup PC Pouch Sugar Free 1 oz
Monthly
100 / 1 oz
Tea Bags 1 oz
weekly
96 / 1 oz
Tea Iced Filter Pouch 1 Gal
weekly
1125 lb
Tomatoes Bulk Cafe
weekly
6 / #10
Tomatoes Diced in Juice
weekly
12 / 28 oz
Tomatoes Diced With Green Chills
Monthly
6 / #10
Topping Chocolate Fudge
12 / 1 lb
Topping Whip Mix Add Water
Quarterly
6 / 66.5 oz
Tuna Chunk Light in Water
Monthly
12/1 lb
Turkey Breast Lunchmeat Combo
weekly
2 / 8-9 lb
Turkey Breast Oven Roasted
Monthly
2 / 9.9.5 lb
Turkey Breast Smoked Skinless
Monthly
Page 10 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
4 / 10 lb
Turkey Ground Tubes 80/20
weekly
2 / 7-8.5 lb
Turkey Ham Buffet Deluxe
weekly
5 / 5 lb
Turkey Medallion Roasted
Monthly
1110 lb
Turkey Ham - Diced Cured
Weekly
128 / 1.25 oz
Turkey Sausage Patty Cooked
6 / #10
Vegetables - Mixed Fancy
weekly
1 / 20 lb
Vegetables - Blend Peas & Carrots
weekly
6 / #10
Vegetables For Stew Fancy Chunky
Monthly
12 / 2 lb
Vegetables - Blend Stir Fry
Monthly
1 / 20 lb
Vegetables - Mixed 5 Way
weekly
12 / 12 ct
Waffles
weekly
Yams - Cut
Monthly
20 / 1 lb
Yeast Saf Instant Red Label
Quarterly
NON FOOD ITEMS:
10 1100 ct
Apron, Plastic Full Length Mad Wt 24x42
Quartedy
1 / 100 ct
Apron, Plastic White Disposable
Quarterly
1 / 2000 ct
Bag Sandwich w/Flip Top
Quarterly
1 / 500 ct
Bag Sandwich Reclosable 6.5x6
Quarterly
Bag Zip Seal Quart
Quarterly
1 / 200 ct
Bag Freezer Reclosable 1 Gallon
Quarterly
1 / 250 ct
Bag Reclosable Zip 1 Gallon
Quarterly
1 / 100 ct
Bag Freezer Reclosable Zip 2 Gallon
Quarterly
1 / 500 ct
Bag - White Paper Bag
Cleaner Floor Degreaser
Quarterly
Coffee Filter Packs
Monthly
11200 ct
Container Foam Hngd 3-c White
Quarterly
40 / 25 ct
Cup, Foam 12 oz
Monthly
40 / 25 ct
Cup, Foam 16 oz
Monthly
10/100 ct
Cup Lids for 12 oz
Monthly
10 / 100 ct
Cup Lids 12L Trans Slotted
Monthly
Page 11 of 12
Item #
Pack / Size
Brand
Description
Price
ESTIMATE on
How Often
Used:
10 / 100 ct
Cup Lids for 16 oz
Monthly
10 / 100 ct
Cup Lidis for 16L Trans Slotted
Monthly
2/1 gal
Detergent Paramount Heavy Duty
Weekly
1 / 5 gal
Detergent Speed Clean
Weekly
Detergent Dishwasher
weekly
1 / roll
Film 18 x 1000 Clear Wrap
Monthly
1 / roll
Foil 18 By 1000
1 / roll
Foil 24 x 500 #633 EX H
Monthly
4 110 ct
Grill Cleaning Pad
10 / 100 ct
Gloves Vinyl Powder Free Large
Weekly
10 / 100 ct
Gloves Vinyl Powder Free Xlarge
weekly
1 / 144 ct
Hairnet Dark Brown Light Weight
weekly
1 / 250 ct
Label 2 x 3 Dissolvable Use By
weekly
1 / 1000 ct
Liner Pan Lift Off Grease
Monthly
1 / 250 ct
Meal Kit (K F S Napkin) MW W
Quarterly
1 ea
Mitt - Oven Mitt Black 17
Plastic Wrap
Monthly
2 / 1 Gal
Rinse Aid Fast Dry
Weekly
6 / 1 qt
Sanitizer Redi San Rtu
Weekly
41500 ct
Straws 7.75 Jumbo Clear Wrap
Monthly
Page 12 of 12
Extra Page to add items that the Jail may consider
ESTIMATE on
Item # Pack / Size Brand Description Price How often
Used:
VENDOR INFORMATION
Please Type.
if handwritten, must be in ink and legible
Vendor Name:
Address:
Remittance Address:
Telephone:
Fax:
Email•
Signature of Authorized Representative:
Printed name of Authorized Rep:
ORDER — CONTACT INFORMATION
Order Contact Name & Title:
Order Contact Telephone:
Order Contact Fax:
Order Contact Email:
Return this form with your bid.
PEGGYHALL
CRISTINA P TUAIOH
202 S ANN ST, STE B
DEMI CABBERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 71979
ERICA PEREZ
I" ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX13611553-4614
ASSISTANT AUDITORS
CALHOUN COUNTY, TEXAS
CONTACT INFORMATION for
CALHOUN COUNTY ADULT DETENTION CENTER
(Jail)
Jail Administrator
Michelle Velasquez
302 West Live Oak St.
Port Lavaca, TX 77979
361-553-4481
michelle.velasquez@calhouncotx.org
Assistant Jail Administrator
Rachel Martinez
302 West Live Oak St.
Port Lavaca, TX 77979
361-553-4482
rachel.martinez@calhouncotx.org
Calhoun County Commissioners' Court— November 07, 2018
10. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 10)
To approve specifications and agreement for the following combined services:
Inmate Telephone Services and Resident Banking Software, Commissary
Service and Fiduciary Management Services for the Calhoun County Adult
Detention Center for the two year period beginning February 15, 2019 and
ending February 14, 2021 with the option to renew yearly upon
Commissioners' Court approval and authorize the County Auditor to advertise
for bids. Bids will be due Thursday, December 6, 2018 and considered for
award Wednesday, December 19, 2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 8 of 21
� iC
Agenda Item for
Commissioners' Court —Wednesday, November 7, 2018
Consider and take necessary action to approve the specifications and agreement for
the following combined services:
Inmate Telephone Services and Resident Banking Software, Commissary Service and
Fiduciary Management Services for the Calhoun County Adult Detention Center for
the two year period beginning February 15, 2019 and ending February 14, 2021 with
the option to renew yearly upon Commissioners' Court approval and authorize the
County Auditor to advertise for bids. Bids will be due Thursday, December 6, 2018
and considered for award Wednesday, December 19, 2018.
CziLHOUN COUNTY, TEXAS
2019 - 2021
Inmate Telephone Services and
Resident Banking Software,
Commissary Service and
Fiduciary Management Services
Agreement Period: February 15, 2019 thru February 14, 2021
With the Option to Renew Yearly (one year terms) Upon Commissioners' Court Approval
PEGGY HALL
CRISTINA P TUMOR
202 S ANN ST, STE B BEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ERICA PEREI
I"ASSISTANTAUDITOR TELEPHONE 13611553-4610 FAX (3611553-4614 ASSISTANT AUDITORS
INVITATION TO BID
2019 - 2021
Inmate Telephone Services
and
Resident Banking Software, Commissary Service
and Fiduciary Management Services
February 15, 2019 thru February 14, 2021
With the Option to Renew Yearly (one year terms) Upon Commissioners' Court Approval
Calhoun County Commissioners' Court is accepting sealed bids for the following combined services
for the Calhoun County Adult Detention Center (Jail):
Inmate Telephone Services and Resident Banking Software, Commissary Service and
Fiduciary Management Services
BID PACKAGES: May be obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: peegy.hallOcalhouncotx.ore
BIDS DUE: By 2:00 PM, THURSDAY, DECEMBER 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Suite 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope (box) must be clearly marked:
SEALED BID — Inmate Telephone Services and Resident Banking Software,
Commissary Service and Fiduciary Management Services
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3`d Floor, Suite 301, Port Lavaca, Texas
CONTENTS
Return Instructions
General Conditions
Specifications
Agreement (2)
Miscellaneous Questions / Answers
Current Agreement and Amendment No. 1 to the Current Agreement
Current Commissary Sales (January 2 thru June 26, 2018)
Current Phone Commissions (1" and 2"d Quarter 2018)
CIN
PEGGY HALL
CHISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACX TEMS 77979 ERICA PERU
111ASSISTANTAUDITOR TELEPHONE 136115534610FAX136115534614 ASSISTANT AUDITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019 - 2021
Inmate Telephone Services and
Resident Banking Software, Commissary Service
and Fiduciary Management Services
Return the following by 2:00 PM. THURSDAY, DECEMBER 6, 2018:
This information must be returned by the time and date due.
Failure to return the following information will void the bid.
1. 1 Original and 2 Copies of ALL Submittal Information as stated in the Specifications and Agreement
2. Originals of Agreement — • 2 Originals Enclosed
• RETURN BOTH with all information filled in
• Please Sign on last page but DO NOT DATE — Date will be filled in by
Commissioners' Court on the agreement that is awarded the bid
• If your information submitted is in bound form, DO NOT include the
Original Agreements in these bound forms.
3. Form 1295 (see General Conditions, page 5)
4. Vendor/Order Information Form
Bid packages may be obtained from:
Calhoun County Auditor
Attn: Peggy Hall, Assistant Auditor
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610 or Email: peggy.hall@calhouncotx.org
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope (box) and the outside of
the envelope (box) must be clearly marked:
Sealed Bid — Inmate Telephone Services and Resident Banking Software,
Commissary Service and Fiduciary Management Services
CALHOUN COUNTY, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all
requirements and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special
sections of Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract
shall be fully governed by the laws of the State of Texas and that Calhoun County may request
and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid, Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer
any questions except through an addendum that has been approved by Commissioners' Court
or at a mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid
forms, proposal forms, and/or contracts, and any other required information by the day and
time the bid, proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is
duly authorized to execute this bid, proposal and/or contract, and that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other
vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or
conditions of said bid have not been communicated by the individual signing nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of
the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the
error and initial each change. All responses typed or handwritten must be clear and legible.
Bid, Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all completed bids, proposals
and/or contracts and required information and copies to the Calhoun County Judge's Office,
211 S. Ann St., 3'd Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the
time the bid, proposal and/or contract is received and the time the bid, proposal and/or
contract will be opened. A late delivery with an early postmark will not suffice. Calhoun
Page 1 of 9
County will not be responsible for the delivery of your bid, proposal and/or contract to the
office of the County Judge. Calhoun County is not responsible for late deliveries due to mail,
carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts.
If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the
County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be
accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope,
addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., 3rd Floor, Suite
301, Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of
the bid or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the
bid, proposal and/or contract without prejudice to the vendor, by submitting a written request
for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal
and/or contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or
change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids,
proposals and/or contracts containing an error may be offered "as is" or withdrawn by the
vendor in accordance with applicable State Laws.
Bid, Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or
contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has
approved the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from vendor's
performance. Vendor shall procure and maintain, with respect to the subject matter of this bid,
proposal and/or contract, appropriate insurance coverage including, as a minimum, general
liability and property damage, workers' compensation, employers liability and auto insurance
Page 2 of 9
with adequate limits to cover vendor's liability as may arise directly or indirectly from work
performed under terms of this bid, proposal and/or contract. Certification of such coverage
must name Calhoun County as an additional insured and be provided to the County upon
request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to
subrogation against Calhoun County as an indirect party to any suit arising out of personal or
property damages resulting from vendor's performance under this agreement.
Bonds•
If this bid or proposal requires submission of bid or proposal guarantee and performance bond,
there will be a separate page explaining those requirements. Bids or proposals submitted
without the required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and sales tax (state, city and county
sales tax). Tax exempt forms will be furnished upon request to the Calhoun County Auditor's
Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or
contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all
inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
and other charges are to be prepaid by the vendor and included in the bid, proposal and/or
contract prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, vendor must indicate the items required and their costs or
forfeit the right to payment for such items.
Inspections:
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for
quality, compliance with specifications and ability to meet the needs of the user. Should the
goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is
subject to rejection.
Awards:
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of
lowest and best bid, proposal and/or contract that met specifications in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than
one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in
determining which bid, proposal and/or contract will be most advantageous to Calhoun County.
An award is final only upon formal execution by the Calhoun County Commissioners' Court.
Page 3 of 9
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment:
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or
contract without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will
be given in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a
contract is required, the County Judge or other person authorized by Commissioners' Court
must sign the contract before it becomes binding on Calhoun County.
DeliverV•
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Resections:
Articles not in accordance with samples and specifications must be removed by the vendor at
the vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid,
proposal and/or contract will be determined by Commissioners' Court or their designated
representative.
Termination:
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if
the vendor breaches any of the terms therein, including warranties of vendor or if the vendor
becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default
may be construed as, but not limited to, failure to deliver the proper goods and/or services
within the proper amount of time, and/or to properly perform any and all services required to
Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids,
proposals and/or contracts may be terminated without cause upon thirty (30) days written
notice to either party unless otherwise specified. The vendor or Calhoun County must state
therein the reasons for such cancellation. Calhoun County reserves the right to award
cancelled bid, proposal and/or contract to the next lowest and best vendor that met
specifications and is deemed to be in the interest of the County.
Page 4 of 9
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a
vendor owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84th Texas Legislature through
adoption of House Bill 1295.
Senate Bill 255 adopted by the 85th Legislature Regular Session amended the law effective for
contracts entered into or amended on or after January 1, 2018. Additional exemptions from
Form 1295 requirement were added for 1) a contract with a publicly traded business entity,
including a wholly owned subsidiary of the business entity, 2) a contract with an electric utility
as defined by Section 31.002 of the Utilities Code, or 3) a contract with a gas utility as defined
by Section 121.001 of the Utilities Code. Notarization of Form 1295 has been replaced by an
unsworn statement under penalty of perjury by an authorized representative of the business
entity.
The Texas Ethics Commission promulgated rules to implement the law and established an
online portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a
Certificate of Interested Parties (Form 1295) has been completed and provided to the County at
the time the contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether
for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an
existing contract (bids and/or proposals also require Form 1295). The law does not apply to a
contract, bid and/or proposal between the County and another governmental entity or state
agency. The county is required to file Form 1295 with the state within thirty (30) days of
approving a contract with a business entity. Governmental transparency is the objective of the
law.
A business entity will generate Form 1295 online. A business entity must use the application at
the Texas Ethics Commission website to enter the required information on Form 1295 and print
a copy of the completed form, which will include a certification of filing that will contain a
unique certification number and date filed in the box marked "Office Use Only" located at the
top right hand corner of the form.
An authorized agent of the business entity must sign the printed copy of the form affirming
under the penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or
contract with a business entity unless it is accompanied by a completed, signed Form 1295 or a
signed statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract
or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement
Page 5 of 9
of receipt of the Form 1295 with the Texas Ethics Commission. The Texas Ethics Commission
will post the completed Form 1295 to its website within seven (7) business days after Calhoun
County acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was
not on the federal government's list of suspended, ineligible or debarred vendors and that
vendor has not been placed on this list between the time of its bid, proposal and/or contract
submission and the time of execution of the bid, proposal and/or contract. If vendor is placed
on this list during the term of the bid, proposal and/or contract, the vendor shall notify the
Calhoun County Auditor. False certification or failure to notify may result in termination of the
bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and sales tax (state, city and county
sales tax).
Payment of all invoices will be made once the purchase order and invoice(s) are properly and
timely submitted to the County Treasurer's Office by the appropriate County department. Each
County department is responsible for submitting their purchase orders for payment to the
County Treasurer's Office by the deadline time and date set forth by the Treasurer's office. No
payment can be made or mailed out until approved by Commissioners' Court. Purchase order
due dates/times and Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render the order null and void to the extent funds are not
available and any delivered but unpaid goods will be returned to the seller by the county.
Gratuities:
Calhoun County may, by written notice to the vendor, cancel any order and/or service without
liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or
otherwise were offered or given by the vendor, or any agent or representative of the vendor to
any officer or employee of Calhoun County with a view toward securing an order and/or
service. In the event an order and/or service is canceled by the County pursuant to this
provision, the County shall be entitled, in addition to any other rights and remedies, to recover
or withhold the amount of the cost incurred by vendor in providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render
an order voidable at the option of the County. Vendor warrants that the goods and/or services
furnished will conform to the specifications, drawings, and description listed in the bid
invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the
event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.
Page 6 of 9
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered
portion of an order and/or services if vendor breaches any of the terms hereof including
warranties of vendor, or if the vendor becomes insolvent or files for protection under the
bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other
remedies, which Calhoun County may have in law or equity.
Force Maieure:
Force Majeure means a delay encountered by a party in the performance of its obligations
under this Agreement, which is caused by an event beyond the reasonable control of that party.
Without limiting the generality of the foregoing, "Force Majeure" shall include but not be
restricted to the following types of events: acts of God or public enemy; acts of governmental
or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe
weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors.
In the event of a Force Majeure, the affected party shall not be deemed to have violated its
obligations under this Agreement, and the time for performance of any obligations of that party
shall be extended by a period of time necessary to overcome the effects of the Force Majeure,
provided that the foregoing shall not prevent this Agreement from terminating in accordance
with the termination provisions. If any event constituting a Force Majeure occurs, the affected
party shall notify the other parties in writing, within twenty-four (24) hours, and disclose the
estimated length of delay, and cause of the delay.
Waiver•
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged
in whole or in part by a waiver or renunciation of the claim or right unless the waiver or
renunciation is supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term
"Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or
contract.
Prohibition against Personal Interest in Bids, Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or
indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf
of the County as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary
action under applicable laws, statutes and codes of the State of Texas. Any violation of this
section, with the knowledge, expressed or implied of the person or corporation contracting
with the County shall render the bid, proposal and/or contract involved voidable by the
Calhoun County Commissioners' Court.
Insurance:
Before commencing work, the successful vendor shall be required, at his own expense, to
furnish the Calhoun County Auditor within ten (10) days of notification of award with a
Page 7 of 9
certificate of insurance showing the following insurance coverage to be in force throughout the
term of the bid, proposal and/or contract:
General Liability ($100,000/$300,000 or greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater)
The certificate must reflect that Calhoun County is an additional insured on the General Liability
coverage.
Each insurance policy to be furnished by successful vendor shall include, by endorsement to the
policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail
thirty (30) days prior to cancellation or upon any material change in coverage.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials,
supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or
invoice meets the requirements, specifications and standards as provided for under the Federal
Occupational Safety and Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or
pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered
in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County
Auditor's option, meeting with the protesting party. If the protest is successfully resolved by
mutual agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to
provide such information. The decision of Commissioners' Court will be final
Page 8 of 9
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may
apply to the disclosure of the information. Governmental bodies shall promptly release
requested information that is not confidential by law, either constitutional, statutory, or by
judicial decision, or information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
To request a bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: Peggy.haII@calhouncotx.org
Page 9 of 9
CALHOUN COUNTY, TEXAS
Calhoun County Adult Detention Center
Request For Bid
INMATE TELEPHONE SERVICES and RESIDENTIAL BANKING SOFTWARE,
COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES
Term: Two (2) Years
February 15, 2019 thru February 14, 2021
With the option to renew yearly (one year terms) upon Commissioners' Court Approval
BID SPECIFICATIONS
INSTRUCTIONS
Commissioners' Court of Calhoun County, Port Lavaca, Texas, is requesting sealed bids to be
received for:
Inmate Telephone Services and Residential Banking Software,
Commissary Service and Fiduciary Management Services
RETURN BID TO:
HONORABLE MICHAELJ PFEIFER, COUNTY JUDGE
211SANNST
3RD FLOOR, STE 301
PORT LAVACA, TEXAS 77979
DUE: Sealed bids shall be received no later than:
10:00 AM, Thursday, December 6, 2018
Mark outside of Sealed Envelope: Sealed Bid — Inmate Telephone Services and Residential
Banking Software, Commissary Service and Fiduciary Management Services
(If you send your bid by UPS, FEDEX, etc, the outside of this envelope or box must be marked —
Sealed Bid — Inmate Telephone Services and Residential Banking Software, Commissary Service and Fiduciary
Management Services)
IT IS UNDERSTOOD THAT Calhoun County reserves the right to accept or reject any and/or
all bids as it shall deem to be in the best interest of Calhoun County. Receipt of any bid shall
under no circumstances obligate Calhoun County to accept the lowest bid. The award of
the contract shall be made to the responsible bidder, whose bid is determined to be the
most beneficial offer to Calhoun County, taking into consideration the relative importance
of price and other factors set forth in the request for bid.
BIDS SHALL include this Request and all additional documents submitted. Any
interlineations, alterations, or erasures made before receiving time must be initialed by the
signer of the bid, guaranteeing authenticity. Each bid shall be manually signed in ink by a
person having the authority to bind the firm in a contract and marked clearly on the outside
and placed in a separate sealed envelope. Facsimile transmittals shall not be accepted.
Page 1 of 14
LATE BIDS will be considered void and unacceptable. Calhoun County is not responsible for
lateness of mail, carrier, etc., and date/time stamp in the County Judge's Office shall be
the official time of receipt.
BIDS WILL BE received and publicly acknowledged at the location, date, and time stated
above with bid amounts to be made available after the contract is awarded. Bidders, their
representative and interested persons may be present at the bid opening.
Bids will be considered for award on Wednesday, December 19, 2018. After the award, bid
tabulations will be available form the Auditor's Office.
II. SCOPE OF WORK
A. PURPOSE
Calhoun County's intent of this Request for Bid and resulting contract is to obtain bids from
and the services of a qualified firm with extensive experience in providing the combined
Inmate Telephone Services and Resident Banking Software, Commissary Service & Fiduciary
Management Services.
B. INFORMATION / QUESTIONS
Jail population varies: Average daily population is 95. Jail Capacity is 144
Requests for information regarding facility or technical questions related to this bid should
be directed to:
Mailing Address: Michelle Velasquez, Jail Administrator, 302 West Live Oak St., Port Lavaca,
TX 77979
Physical Address: Michelle Velasquez, Jail Administrator, 302 West Live Oak St, , Port
Lavaca, TX 77979 or by calling (361) 553-4481
C. EVALUATION CRITERIA AND FACTORS
The award of the agreement shall be made to the responsible bidder, whose bid is
determined to be the most beneficial offer to Calhoun County, taking into consideration the
relative importance of price and other factors set forth in the Request for Proposals in
accordance with the Texas Local Government Code, Chapter262. The evaluation criteria
will be based on the following factors:
Bidder's Total Proposed Price / Financial Offering
1. Bidder's proposed commission paid to County (based on gross revenue to be defined as
revenue on all calls including but not limited to international, local and long distance
calls, completed ornot completed, originating from inmate non -coin phones including
calls for which payment cannot be collected from customers.)
2. Cost Proposal's compliance with minimum specifications and Financial Offering.
Page 2 of 14
Bidder's Support / Service / Warranty / Qualifications
1. Financial Stability
2. Qualifications/ experience and references with other institutions similar in size to
Calhoun County Adult Detention Center.
3. Capability to provide prompt responsive service and off site technical support
4. Proposed Warranty and Maintenance Programs
S. Bidder's ability to perform (including documented history of making timely commission
payments as required by these specifications).
The proposed product and services meeting Calhoun County's needs and requirements
1. Adhere to requirements of the specifications
2. Bidder's responsibility clearly defined
3. Calhoun County's participation and responsibility clearly defined
4. Demonstrated ability to fully meet the needs of Calhoun County including future needs
through enhancements and upgrades.
S. System Features: Written in Visual Basic, Utilizes a MS SQL Database, Allows for System
Wide Settings, Allows for Individual Facility Site Settings, Database will include web
based and backed up
D. SUBMITTAL
For proper comparison and evaluation, Calhoun County requests that proposals address, at
a minimum, the following format:
1. Cover Letter —A brief introductory letter of representation.
2. Executive Summary— A brief summary highlighting the most important points in the
proposal including but not limited to the following:
(a) statement indicating the company which will be providing the services and
indicating any subcontractors which will be utilized
(b) statement indicating the point of contact for bid clarification or additional
Information
(c) statement indicating the person authorized to legally obligate the vendor
(d) provide complete contact information to include name, address, phone, fax, and
email address for the contact person.
3. Degree of Compliance —A statement that all products and services quoted in proposal is
in full accord with the specifications or a brief listing of all those specification sections to
which the bidder takes exception. Please send latest year certification (documentation
that certifies the right to do business in the State of Texas).
4. Proposal Pricing/ Delivery— Pricing shall be itemized for all items requested and
included in this proposal. Brief notes referencing specific line items may be included, if
necessary, for explanation. A schedule of delivery, transition and installation must also
be included.
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S. Explanations and Exceptions — Explanations, exceptions, comments, etc., pertaining to
the specific sections of the specifications. All comments shall be listed and numbered in
order of the respective article of the specification.
6. Descriptive Literature — Illustrative or descriptive literature, brochures, specifications,
drawings, diagrams, etc., that provide additional product/ service information with
regard to issues addressed in other areas of the bidder's proposal.
7. Contractor Background Information -This section should include a description of the
bidder's experience with other services similar to the one described herein, This
information should include scope of several similar jobs including magnitude and cost,
customer contacts and other information that Calhoun County can use as a basis for
performance evaluation. This section should also include information on your
organization and staff assigned to the project.
8. References — Vendor shall submit with this proposal a list of at least three (3) references
where like services or similar projects have been performed by their firm. Include name
of firm, address, telephone number and name representative.
9. Financial Qualifications —The vendor will provide the following information:
(a) most recent 3 year independent audit conducted by a publicly recognized audit
firm
(b) corporate credit and financial references to include at least two bank references
(c) certificate of insurance
(d) company drug screen policy and background check procedure
E. ADDITIONAL SUBMISSIONS.
1. Copy of all rates, surcharges and financial offerings proposed
2. Theory of operation for proposed system
3. System features list with feature capabilities included in proposal
4. Sample copies of all management, transaction, and financial reports available to
Calhoun County and description of format and cycle
S. Contract with proposed rates and financial offerings
6. A Transaction Schedule to demonstrate bidder's plans to migrate all current services to
new services without interruption and how accounting of revenue will be controlled to
insure maximum commission during transaction
F. COST SUBMITTAL/ RATES and FINANCIAL OFFERING
The cost proposal should contain the commission percentage on gross revenue Calhoun
County will receive based on gross revenue to be defined as revenue on all calls and
payment methods originating from inmate non — coin phones including calls for which
payment cannot be collected from customers. Payments will be paid on a monthly basis 30
days after the end of the month in which calls were incurred.
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The vendor will include any and all financial offerings in response to the bid. The vendor
will provide the following information at a minimum:
(a) Details of billing and payment arrangements
(b) Commission rate to be remitted and net sales calculations
(c) Sample monthly commission statements
(d) Projected revenue for Calhoun County Adult Detention Center
G. OTHER PROJECTS INVOLVED WITH
Bidder shall provide a list of other projects that you are currently involved with or will be
involved with.
H. TERM
The term of the contract will be for a two-year period beginning February 15, 2019 and
ending February 14, 2021 with the option to renew yearly (one year terms). Each one year
renewal must be approved by Commissioners' Court prior to the end date of the
agreement.
Calhoun County will perform routine audits during this contract period.
ALL SERVICES MUST BE SET UP AND READY FOR OPERATION BY FEBRUARY
15, 2019
1. MINIMUM TECHNICAL REQUIREMENTS —TELEPHONE SERVICES
1. General
a. 24 — Hour service will be required with personal contact and response time of 8 hours
for software services and within 8 hours for repair service.
b. Monthly statements and backup reports shall be forwarded with each commission
payment to: Calhoun County Adult Detention Center, Attention: Michelle Velasquez, Jail
Administrator, 302 West Live Oak St., Port Lavaca, Texas 77979.
c. All housing calls should be limited to a maximum of 15 minutes, visitation to 20 minutes
and free calls at least 5 minute minimum. They all should have automatic cut-off. Hours
of availability for inmates in housing is 6 am to 10 pm and 24 hours in booking.
d. All current cabling is property of Calhoun County and any additional wiring or
equipment (besides phone units) becomes property of Calhoun County.
e. The awarded vendor will provide Inmate Telephone Service for the Calhoun County
Adult Detention Center.
f. All vendors responding to this request acknowledge that they understand the
specifications and scope of the project in its entirety. Vendors may inspect the site by
contacting, Michelle Velasquez, Jail Administrator, Calhoun Co. Adult Detention Center,
(361) 553-4481 or Rachel Martinez, Asst. Jail Administrator (361-553-4482).
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2. Pertinent Data — Law Enforcement Center
a. Currently, the following telephone requirements exist utilizing individual lines and will
be required, at a minimum:
• 1 phone at booking to provide two free local calls (providing at least a 5 minute
complete call) per inmate booked at jail with the ability to call cell phones, long
distance and local
• 8 visitation telephones
• 2 portable telephones in the jail hallway
• 12 telephones in the housing areas
b. Date, Time and duration of all calls in a report separating by type of call, must be
submitted to the Sheriff on a monthly basis (acceptable in disk format, email or online,
web based).
c. System shall have the ability to block and unblock calls as required by the Jail
Administrator.
d. System shall have the ability to manage individual phones in the facility.
e. Calhoun County has estimated that the Spanish only speaking population of the Jail is
approximately 5-10% at any given time. Option for Spanish on phones will be available.
f. Calhoun County does use a Sheriff's Office number as an identifying number, a PIN #
may be generated at booking but must become inactive upon release.
g. Calhoun County currently has an established time period that the phones are in use,
6:00 AM to 10:00 PM for inmates in housing and 24 hours in booking.
h. Digital recording and live monitoring of all phone calls placed and received by all
telephones in the jail as well as reports for these calls will be available by web -based
system.
3. Inmate Phone Processing Equipment
The following are minimum requirements. Describe each process by recording on phone
and by literature:
1. Step by step procedure to complete a collect call.
2. Step by step procedure to complete a pre -paid call. System must have internal debit
system versus an outside calling card system
3. Blocking of certain numbers and the procedure. Receiving party must have the option
to block incoming calls from the jail facility.
4. Live monitoring of all calls (inmates, booking and visitation phones.)
5. Digital recording of all calls (inmates, booking and visitation phones.)
6. Search and investigative capabilities.
7. PIN capabilities which become active at booking and inactive at release
Describe the capabilities of the following features and investigative tools:
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1. Live monitoring and digital recording of all inmate calls.
2. Live monitoring and digital recording of visitation phones
3. Hot Number Tracking and Notification Features. Describe the Hot Number Notification
and tracking feature. The system must have the ability to call an investigator when
certain programmed numbers are called and give the investigator the option to listen to
the call live and digital record as allowed by law.
4. Debit and/or Pre -Paid calling process and recommended rates.
5. Called Party Automated Blocking of Collect Inmate Calls.
6. Elimination or ability to block three way calling.
J. MINIMUM REQUIREMENTS — RESIDENT BANKING SOFTWARE,
COMMISSARY SERVICES & FIDUCIARY MANAGEMENT SERVICES
• Convert previous system information to current program with inmate status and balances
by February 15, 2019
• Program works with current Jail Management System to add new inmates with Calhoun
Sheriffs Office Number and enters as "Active" upon booking in and "Inactive upon release
• Provide Commissary List specifically for inmates with health restrictions such as diabetic,
high blood pressure, etc. Inmates on health restrictions may only order from this list.
• Provide list of all food, hygiene, and related items available to resident (inmate)
• Modify list to fit the needs of our facility
• Provide a variety of items not currently offered, example: denture adhesive, sugar
free products, ethnic products, low salt, etc
• Commitment to provide profitable, secure, efficient, and reliable programs
• Deliver on scheduled date, if holiday, prior arrangements made
• Items are packaged with correction facility safety issues in mind (clear packaging)
• Each individual inmate order packaged separately
• Brand -name merchandise at lower prices
• Advanced technology, scanning, and vending point of sale
• Latest technology offered / update of software, including printing of inmate photo and/or
other identifiers on check stubs
• Equipment replacement if current contract renewed or if failure occurs
• Tech support 24/7
• Early termination requires 60 days written notice by either party. Prior written notice must
be delivered in person or sent by registered or certified mail, return receipt requested.
• Sales representative must make contact at minimum quarterly to discuss concerns
• Awarded vendor will pay all taxes (vendor remits all taxes on behalf of the jail)
• Notify jail of any substitutes or back orders prior to delivery by email, fax or phone
• Local and off -site backup of data
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• Commission will be reflected correctly on invoicing and paid monthly
• If available, phone services are compatible: inmates are able to place order on housed
phone with available funds given however order will be confirmed by a Jail Officer prior to
order being placed
• Option to purchase hygiene items must be prior to other items if balance is $5 or more
RESIDENT (INMATE) BANKING SOFTWARE REQUIREMENTS
The following are the mandatory specifications that will be required of the resident banking
software. The system must contain all of the requirements and system features that are
outlined below. These must currently exist in the Resident Banking Software at the time of
bid submission for the bid to be considered.
SYSTEM REQUIREMENTS
The proposed software must meet the following criteria to be considered compliant with
the software specifications.
System Features
• Written in Visual Basic
•Utilizes a MS SQL Database
•Allows for System Wide Settings
•Allows for Individual Facility Site Settings
• Database will be web based and back up
The proposed Inmate Banking Software should provide for an accurate, cashless accounting
of all inmate monies, expenses, purchases, and pay -for -stay. At a minimum, it must contain
all of the features and reporting, including the following:
Software Features
• Software Licensing for up to four computers to access the system
• General Ledger with Automatic Dual Accounting Posting
• General Ledger Reporting for all Ledger Accounts
• Data Specific Reports for all Ledger Accounts
• Provide for a Trail Balance to be run at any time
• Fiscal Year Maintenance with End of Month Reporting
• Allow for Year End Fiscal Adjustments to be entered prior to Closing the Fiscal Year
• Checkbook Reconciliation
• Resident Bail Module Complete with Reports Section
• Resident Receivable Module Complete with Reports Section
• Resident Module Complete with Reports Section
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• Automatic Check Writer with Laser or Form Fed Check Capability
• Transaction Audit Trail by User
• Provide for an Automatic Checkbook Reconciliation Module
• Vender will transfer existing account information from current system to their
system upon installation
• Allow for the input of Resident address and phone contact information for
the purpose of generating invoices
Receivable invoicing with complete Account Receivable Module and
reporting to include an invoice generated at release & the ability to generate
invoices which fit into window envelopes
• Allow for an invoice to be generated at both release and at a facility defined time
to generate an invoice which fits into a window envelope
• Provide for a Multiple Release Module to release a group of inmates on the
same check with appropriate report
• Onsite Commissary Inventory Module with Reports Section
• Resident Property Module with Reports Section
• Indigent Module which includes the ability to rotate up to four (4) indigent packs
individually for each inmate based upon monetary and time criteria to be
determined by the facility
• Allows for debt to be collected based upon a percentage of incoming funds to
be determined by the facility
• Allows for collected funds to be applied to debts either by priority, percentage, or
defaults, commissary inventories, order spending limits, and indigent parameters
• The system must always be in balance with a General Ledger
• Provide reports on cash box/drawer balance and balance history
• Provide reports on commissary orders, order rejections, and commissary sales
and products offered
• Provide reports of frozen inmate accounts or accounts with administrative holds
or other facility designated restrictions
• Provide account summaries (both individual and facility) including transaction history
• Provide for escheating of checks
• Provide for reports on all checkbook activity by operator defined criteria
• Provide reports of daily and monthly balances, along with daily transactions
• Allow for accounts to be closed with a facility defined minimum balance not to be
paid to the resident
• Provide for inactivity maintenance to include reporting and reclamation of moneys
• Provide for resident intake (active) and release (inactive) reporting
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• Allow for multiple checkbooks to be set up in the software
• Allow for multiple profit accounts to be maintained within the software
• Provide for multiple facility & operator log reports
• Provide for the ability to perform automated group charges by facility
designated criteria
• Allow for the classification of inmates for the purpose of precluding charges
being made on those accounts
• Allow for the assignment of a facility designated permanent number (our Sheriff's
Office inmate number) for each resident
• Allow for reports to be run on both the permanent number and booking number
for each resident
• Allow for information from Jail Management system to be automatically entered
into commissary information
• Allow for tax reports on non -vendor products sold by facility to residents
• Allow transfer of resident information from current vendor data to winning bid
vendor data
INVENTORY
The vendor will describe the inventory management module in detail and insure that the
system provides an inventory module that will contain, at a minimum, the following
functions:
Inventory Management Features
• Ability to track inventory levels
• Maintain a physical inventory count sheet
• Generate reorder and restock reports
• Maintain a listing of all inventory items available
• Have the ability to maintain multiple site inventories
COST RECOVERY COMPONENTS
The vendor must describe in detail the capabilities of proposed system to implement an
effective cost recovery program. The vendor will provide information regarding how other
facilities have implemented a cost recovery program and the projected financial impact this
will have to Calhoun County. The vendor will provide examples of other facilities within the
State of Texas who have implemented similar cost recovery programs.
HARDWARE
The Vendor will provide the following computer hardware
• One server and one work station with associated printers with a battery
backup sufficient to carry the system
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The vendor must provide details regarding:
• List of hardware to be provided. All hardware provided must be new
• Hardware support staff for Calhoun County and Training
• Maintenance schedule for proposed equipment
• 24/7 Support
Proposed Operating Plan
The vendor will provide the following information with regards to the proposed
commissary services.
a) Location of service center which will provide service to Calhoun County
Adult Detention Center
b) Overview of proposed operating plan to include service levels, delivery of
products, and back up operating plan
c) Order packaging procedures to include order filling procedures, and
individual order packaging
d) Order delivery procedures
e) Complaint resolution process
f) Projected sales with reference documentation
Additional Services
The vendor will provide the highlights of additional services or offerings available from the
vendor which will benefit Calhoun County Adult Detention Center. The vendor will only
submit services and software products that are currently available and in use at another
correctional facility. The vendor will include any costs associated with the additional services.
No other fees or charges may be billed to the Jail unless noted as an exception to the
agreement. If exceptions are made to the agreement, they must be listed at the end as an
exhibit. Exceptions may void the agreement.
Financial Offering
The vendor will include any and all financial offerings in response to the bid. The vendor will
provide the following information at a minimum:
a) Details of billing and payment arrangements
b) Commission rate to be remitted and net sales calculations
c) Sample monthly commission statements
d) Projected revenue for Calhoun County Adult Detention Center
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III. GENERAL CONTRACT TERMS AND CONDITIONS
A. AGREEMENT
This request for bid, and submitted documents, when properly accepted by Calhoun County
shall constitute an agreement (contract) equally binding between the successful bidder and
Calhoun County. No different or additional terms will become a part of this agreement with the
exception of a Change Order approved by Commissioners' Court.
B. CONFLICT OF INTEREST
No public official shall have interest in this contract.
C. CONFIDENTIALITY
All information disclosed by Calhoun County to successful bidder for the purpose of the work to
be done or information that comes to the attention of the successful bidder during the course
of performing such work is to be kept strictly confidential.
D. ADDENDA
Any interpretations, corrections or changes to this request will be made by addenda. Sole
issuing authority of addenda shall be vested in the Calhoun County Sheriff. Addenda will be
mailed to all who are known to have received a copy of this Request for Bid. Bidders shall
acknowledge receipt of all addenda.
E. CHANGE ORDERS
No oral statement of any person shall modify or otherwise change, or affect the terms,
conditions or specifications stated in the resulting contract. All change orders to the contract
will be made in writing by the Calhoun County Sheriff and approved by Commissioners' Court.
F. ASSIGNMENT
The successful bidder shall not sell, assign, transfer or convey any contract resulting from this
request, in whole or in part, without the prior written consent of Calhoun County
Commissioners' Court.
G. VENUE
This agreement will be governed and construed according to the laws of the State of Texas. All
disputes to be held in Calhoun County, Texas. This agreement is performable in Calhoun
County, Texas.
H. SUBMITTAL OF CONFIDENTIAL MATERIAL
Any material that is to be considered as confidential in nature must be clearly marked as such
by the bidder and will be treated as confidential by Calhoun County as allowed by the local
government code.
I. MINIMUM STANDARDS FOR RESPONSIBLE PROSECTIVE OFFERERS
A prospective bidder must affirmatively demonstrate their responsibility. A prospective bidder
must meet the following requirements:
Page 12 of 14
1. have adequate financial resources, or the ability to obtain such resources as required;
2. be able to comply with the required or proposed delivery schedule;
3. have a satisfactory record of performance;
4. have a satisfactory record of integrity and ethics;
S. be otherwise qualified and eligible to receive an award.
Calhoun County may request representation and other information sufficient to determine
bidder's ability to meet these standards list above.
J. SUCCESSFUL BIDDER SHALL
Successful bidder shall defend, indemnify and save harmless Calhoun County and all its officers,
agents and employees from all suits, actions, or other claims of any character, name and
description brought for or on account injuries or damages received or sustained by any person,
persons, or property on account of any negligent act or fault or the successful bidder, or of any
agent, employee, subcontractor or supplier in the execution of, or performance under, any
agreement which may result from proposal award. Successful bidder shall pay anyjudgment
with cost which may be obtained against Calhoun County growing out of such injury or
damages.
K. SALES TAX
Calhoun County is by statute exempt from the State, County & City Sales Tax and Federal Excise
Tax on Telephone Services and Other Services/Supplies provided to Calhoun County; therefore,
the proposal price shall not include taxes.
Sales tax on taxable items (commissary items, phone cards, etc) sold to inmates shall be
collected by successful vendor and remitted on behalf of Calhoun County.
L. DESIGN, STANDARDS AND PRACTICES
Design, strength, quality of materials and workmanship must conform to the highest standards
of engineering practices and/or professional services.
M. BIDS / BIDDERS MUST COMPLY WITH:
All federal, state, county and local laws governing or covering this type of service.
N. PATENTS / COPYRIGHTS
The successful bidder agrees to protect Calhoun County from claims involving infringements of
patents and/or copyrights.
O. TERMINATION OF AGREEMENT
This agreement shall remain in effect until contract expires, completions and acceptance of
services or default. Calhoun County reserves the right to terminate the contract immediately in
the event the successful bidder fails to:
1. meet delivery or completion schedules, or
2. otherwise perform in accordance with the accepted proposal.
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Breach of this agreement or default authorizes the County to award to anther bidder, purchase
elsewhere and charge the full increase cost to defaulting bidder.
Either party may terminate this agreement with a sixty-(60) day written notice prior to either
party stating cancellation. The successful bidder must state therein the reasons for such
cancellation. Prior written notice must be delivered in person or sent by registered or certified
mail, return receipt requested, proper postage paid, and properly addressed to the
other party at the address on the affidavit for the contractor or to County Judge Michael
Pfeiffer, 211 South Ann Street Suite 301, Port Lavaca, Texas 77979.
P. PERFORMANCE OF AGREEMENT
Calhoun County reserves the right to enforce the performance of this agreement in any manner
prescribed by law or deemed to be in the best interest of the County in the event of breach or
default or resulting contract award.
All disputes will be held in Calhoun County, Texas.
Q. COMMISSION PAYMENTS
Commission payments shall be mailed directly to:
Calhoun County Adult Detention Center, Attn: Michelle Velasquez, Jail Administrator, 302 West
Live Oak St., Port Lavaca, Texas 77979
R. OWNERSHIP
All plans, cabling, prints, designs, concepts, etc., shall become the property of Calhoun County.
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AGREEMENT
MC
INMATE TELEPHONE SERVICES, RESIDENT
BANKING SOFTWARE, COMMISSARY
SERVICES & FIDUCIARY MANAGEMENT
SERVICES
THIS AGREEMENT, entered into and begun as of the 15`h day of February, by and
between
NAME OF VENDOR
with principle offices at
referred to as "Company" and Calhoun County Adult Detention Center, a correctional institution
in the State of Texas, located at 302 West Live Oak St., Port Lavaca, Texas 77979 (hereinafter
called "Jail").
WHEREAS, the Company is engaged in the business of providing telephone services for
correctional facilities, and supplying food and other related products and services to inmate
commissary departments of correctional facilities throughout the United States, including the
Jail.
WHEREAS, the Jail operates a jail known as the Calhoun County Adult Detention Center and
wishes to enter into a Commissary Network Agreement to facilitate the ordering of commissary
supplies by inmates and the payment of thereof, and to contract for inmate telephone services at the
Jail.
NOW thereof, in consideration of the mutual promises and conditions herein contained, it is agreed
between the parties:
1. RESIDENT BANKING/COMMISSARY SERVICES HARDWARD AND SOFTWARE
During the term of this Agreement the Company shall supply the Jail with such computer
equipment and software to enable the Jail to access the system to account for inmate welfare
funds maintained by the Jail and effect purchases by inmates from commissary supplied by the
Company.
During the term of this Agreement, such hardware will be installed and maintained
by the Company and shall remain the sole property of the Jail.
At termination of this Agreement, all such computer hardware and software shall be returned
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by the Jail to the Company in the same condition, reasonable wear and tear accepted, as
existed at the time such equipment was installed.
2. OPERATION OF COMMISSARY NETWORK
The Jail agrees to employ the necessary staff person(s) necessary to operate the commissary,
software, and distribute all commissary orders.
The Company will agree to a regular weekly schedule of when the commissary order will be
placed and delivered with the Jail Administrator.
3. RESIDENT BANKING/COMMISSARY SERVICES PAYMENT
The Company will invoice the Jail for all commissary items purchased pursuant to the
commissary network.
The Jail will pay such invoices from inmate welfare funds and the Jail will be responsible for
seeking reimbursement for inmate welfare funds.
4. RESIDENT BANKING/COMMISSARY SERVICES SERVICE FEE
The Jail will be paid a service fee for the services to be provided by it hereunder equal to
of adjusted gross sales. Adjusted gross sales are gross sales less the sales of
non-commissioned items as determined by the Company and listed on Exhibit to this
Agreement.
In the event that the inmate's funds available to purchase commissary products are inhibited in
any way by change in policy from the Jail, the service fee paid to the facility shall be reduced
accordingly by the Company.
Inmates will be charged a cost that includes applicable tax in product prices and taxes will be
paid by the Company to the State when applicable.
The Company will pay any applicable taxes or fees accrued from Commissary items to the
appropriate entity, including the State of Texas.
Commissary commissions will be paid to the Calhoun County Proceeds Account.
5. TELEPHONE SERVICES SCOPE OF AGREEMENT
The Jail hereby agrees to contract the Company for the services described herein, and the
Company agrees to provide such services at the time and in the manner and subject to the
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following terms and conditions:
Inmate Telephone Services is provided by the selling of prepaid calling cards to inmates or
by using funds from the inmate's commissary account to purchase phone time.
Company will pay the Jail (payable to Calhoun County) a cash sign on bonus in the amount of
$ upon the execution of this agreement.
Upon the beginning of this agreement Company will provide the Jail a total of $
worth (face value) of phone calling cards for free or in place of phone calling cards a check in
the amount of $ payable to Calhoun County.
Thereafter each card will be sold to the Jail at a % discount off the face value of each card.
Jail shall retain the right to resell each card for their full value to the inmates.
For each call made by an inmate the charge will be per minute to the phone calling
card (see schedule). The per minute cost or call cost will include any applicable taxes.
From the phone calling card or phone time used charges AND the Gross Billed Revenue on
ALL CALLS (see schedule), % will go to the Jail and % to the Company
and the payment to the Jail will never be less than $ per month.
Inmate phone cost per minute includes any applicable taxes and fees accrued.
The Company will pay any applicable taxes or fees accrued from inmate calls to the appropriate
entity, including the State of Texas.
Commissions will be paid to Calhoun County, Texas. Payment will be made by check, payable
to Calhoun County, Attn: Michelle Velasquez, Jail Administrator, 302 West Live Oak St., Port
Lavaca, TX 77979.
Company will provide Jail with a phone at booking that allows two free 5 minute, local and/or
long distance, completed calls per inmate booked into the Jail with the ability to call cell
phones.
6. COMMISSARY AND TELEPHONE SERVICES
Both Companies allow inmates to retrieve their balance from the inmate housing phone and
place their Commissary order to be finalized by the phone system provided or a Jail staff officer
at no fee.
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The phone systems will retrieve inmate information from the jail management system.
Phone recordings and usage of access to the internet or web -based phone system will be
provided at no additional fee.
Jail will not be charged for Company providing signage, training, repairs, updates, billing or
collection.
Collect Call Fees
Call Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
Intralata
Interlata
Interstate
Prepaid Phone Card Fees
Call Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
Intralata
Interlata
Interstate
International
7. TELEPHONE SERVICES SYSTEM REQUIREMENTS
The system to be supplied by the Company must provide for recorded and literature step by
step instructions to the inmate for the procedure to complete free, pre -paid and collect
telephone calls.
The system must have an internal debit system and not an outside calling card system.
The Jail must have the ability to monitor, record, and make reports of all telephone calls made
or received on the system at no additional charge.
The system must provide the Jail with the ability to digitally record all telephone calls and
system shall have in custody PIN capabilities which will be blocked once inmate is released.
PINS become active at booking and inactive at release.
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Visitation phones shall have the ability to have live and recorded monitoring and to digitally
record by the Jail.
The system will provide called party automated blocking of collect inmate calls.
The system shall have the ability to block three (3) way calling.
The system must provide live monitoring and digital recording of all calls placed and received
by all telephones placed in the jail.
Company will provide equipment for the system without cost to the Jail and inmate telephone
services consisting of coinless telephone for use by inmate for making all calls including free,
collect and pre -paid calls.
The Jail shall receive from the Company an Inmate Telephone System that satisfies the above
requirements.
The system shall include call -processing software capable of providing automated collect
calling.
Ownership of all equipment shall remain with the Company.
All current cabling shall remain the property of the Jail.
The Company will block or unblock calls as required by the Jail and the system will provide
the Jail with the ability to block calls and access all calls with called party information.
Installation will be at the expense of the Company.
The Company will provide management, operation and installation of the Inmate Telephone
System, including but not limited to all labor, materials, equipment, permits, licenses and
telephone lines, that are required to supply, install, repair, maintain or operate the system at
no additional cost to the Jail.
The system will include 1 telephone at booking to provide 2 free local calls (providing at least
a 5 minute complete call) per inmate booked at the Jail with the ability to call locally, long
distance and cell phones, 8 visitation telephones, 2 portable telephones in the Jail hallway, and
12 telephones in the Jail housing locations.
The Company will provide management, operation and maintenance of all system equipment
and software services and will dispatch technicians to provide on -site service within eight (8)
hours of notification of a service disruption by the Jail at no charge to the Jail.
Page 5 of 10
The Company will conduct remote polling. The Company will poll the inmate telephone
system daily for the purpose of collecting all billable call records and for remote diagnostic
maintenance. When polling reports indicate possible trouble the Company will make the
necessary efforts to repair the problem as quickly as possible.
Billing and collection will be done by the Company. The Company will establish, maintain
and provide detailed billing and collection services for the Jail for call records originated
from the Jail facility.
Company at its own expense shall maintain sufficient records to permit determination of
funds due to the Jail. Such records shall be made available to the Jail at no charge upon
request. Reports shall include total calls, total minutes of use and type of call. The date,
time and duration of all billable calls must be submitted to the Jail on a monthly basis.
(Website, email or disk format is acceptable)
Bad debt control will be provided by the Company. The Company will work closely with
the Jail to develop controls and procedures to help control the bad debt amounts generated
from the Jail facility.
8. TELEPHONE SERVICES PAYMENT
The Company will forward monthly payments to the Jail on or about the 25`h day of each
month or approximately 25 days after the end of each month in question. All statements and
backup reports shall be attached to this payment.
In addition to the Federal Communications Commission, the Texas Public Utility
Commission, Texas Jail Commission or any other governmental agency with authority or
jurisdiction over inmate telecommunications enters rules, orders, or judgments that would
substantially impair or reduce gross revenue generation or allow the Company to process
inmate calls as envisioned by this agreement, the Company has the immediate option to
renegotiate the commission.
If the Jail and the Company cannot agree on an adjusted percentage commission then either
party may terminate this agreement upon thirty (30) days written notice.
9. TELEPHONE SERVICES FURTHER ASSURANCES
During the term of this agreement, including any renewal periods, the Jail agrees to:
1. Reasonably protect the equipment against willful abuse and promptly report any
damage, service failure or hazardous conditions to the Company.
2. Provide, at it's own expense, necessary power and power source, and suitable space for
Page 6 of 10
the equipment accessible to the user and the Company.
3. Permit reasonable access to the Jail Facility in accordance with the Jail's policies,
without charge or prejudice to Company employees or representatives.
4. Inmate will only have access to telephone services from 6:00 a.m. to 10:00 p.m. each day
with the exception of the booking phone which will be available 24 hours.
5. Inmate telephone call duration will be limited to 15 minutes in housing locations.
6. Visitation telephone call duration will be limited to 20 minutes.
7. Booking telephone call duration will be at least a 5 minute free phone call to local,
long distance and cell phones.
8. Monthly statements (recap) and backup reports, also accessible online, shall be
forwarded with each commission payment to: Calhoun County Adult Detention Center,
Attention: Michelle Velasquez, Jail Administrator, 302 West Live Oak St., Port Lavaca,
Texas 77979.
10. FORCE MAJEURE
The Company shall not be held liable for any delay or failure in performance of any part of
this Agreement from any cause beyond its control and without its fault or negligence, such as
acts of God, acts of civil or military authority, governments regulations, embargoes,
epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear
accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental
disturbances, unusual severe weather conditions, inability to secure products or services of
other persons or transportation facilities, or acts or omissions of transportation common
carriers.
11. LIMITATION OF LIABILITY
The Company will use due care in processing all work and agrees that it will at its own
expense, correct any errors which are due solely to the delivery of commissary,
malfunction of the Company's computers, operating systems or programs or errors or acts
of negligence by the Company employees.
The Jail agrees that the Company has made no additional warranties or representations
relied upon by the Jail to accept and execute this agreement.
The Jail agrees the Company will not be liable for any lost revenue or service disruptions
Page 7 of 10
of other service providers involved in the public communications network.
12. TERM & TERMINATION
The term of this agreement shall begin on February 15, 2019 and continue in full force and
effect for a period of two (2) years from such date unless terminated in accordance with the
terms of this agreement.
At the end of the initial agreement, the agreement has the option to renew yearly (one year
terms) upon Commissioners' Court approval. Each one year renewal must be approved by
Commissioners' Court prior to the end date of the agreement.
This agreement may be terminated by either party at any time for any reason upon giving 60
days written notice to the other party of such termination. Written notice must be delivered in
person or sent by registered or certified mail, return receipt requested. Either party has
immediate termination rights for cause.
13. GOVERNING LAW
This agreement shall be governed by the laws of the State of Texas.
For any disputes, Calhoun County, Texas will be the County of venue for any suit involving
any dispute that may arise under this agreement.
Company agrees to charge inmates appropriate sales tax and or fees and remit all such sales
tax and or fees for this Commissary and Telephone operation on behalf of the Jail.
14. AUDIT
The Jail will be permitted by the Company to audit, read, review and copy all records
pertaining to this agreement at no additional charge.
15. NOTICES
Notices are to be made in writing and directed to the following:
Jail:
Calhoun County
Attn: Calhoun County Judge
211 S. Ann, Room 301
Port Lavaca, Texas 77979
Tel: 361-553-4600
Fax:361-553-4444
Company:
Page 8 of 10
16. DISCLOSURE OF FEES AND OR CHARGES:
No other fees or charges may be billed to the Jail unless noted as an exception to this
agreement. If exceptions are made to this agreement, they must be listed at the end as an
exhibit. Exceptions may void the agreement.
17. ENTIRE AGREEMENT WAIVER
This agreement constitutes the entire agreement between the parties with respect to the
provisions of delivery services, and there are no other further written or oral understandings
or agreements with respect thereto.
No variation or modification of the agreement and no waiver of its provisions shall be valid
unless in writing and signed by the duly authorized offices of the Company and the Jail.
This Agreement supersedes all other agreements between the parties for the provision of
Inmate Telephone Services and / or Resident Banking Software, Commissary Service and
Fiduciary Management Services.
IN WITNESS HEREOF, the parties have executed this Inmate Telephone Services and Resident
Banking Software, Commissary Service and Fiduciary Management Services as of the year and date
written.
This Agreement begins February 15, 2019 and ends on February 14, 2021 with the option to renew
yearly (one year terms) upon Commissioners' Court approval. Each one year renewal must be
approved by Commissioners' Court prior to the end date of the agreement.
JAIL
Calhoun County Adult Detention Center
Jail
Name & Title (Signature)
Printed Name & Title
Date Signed
COMPANY
Name of Company (Print)
Name & Title (Signature)
Printed Name & Title
Date Signed
Page 9 of 10
EXHIBIT
Use this page(s) to attach exhibits
Example: Exhibit on how commissions are determined and list of non-commissioned items
Page 10 of 10
AGREEMENT
INMATE TELEPHONE SERVICES, RESIDENT
BANKING SOFTWARE, COMMISSARY
SERVICES & FIDUCIARY MANAGEMENT
SERVICES
THIS AGREEMENT, entered into and begun as of the 15th day of February. 2019, by and
between
NAME OF VENDOR
with principle offices at
referred to as "Company" and Calhoun County Adult Detention Center, a correctional institution
in the State of Texas, located at 302 West Live Oak St., Port Lavaca, Texas 77979 (hereinafter
called "Jail").
WHEREAS, the Company is engaged in the business of providing telephone services for
correctional facilities, and supplying food and other related products and services to inmate
commissary departments of correctional facilities throughout the United States, including the
Jail.
WHEREAS, the Jail operates a jail known as the Calhoun County Adult Detention Center and
wishes to enter into a Commissary Network Agreement to facilitate the ordering of commissary
supplies by inmates and the payment of thereof; and to contract for inmate telephone services at the
Jail.
NOW thereof, in consideration of the mutual promises and conditions herein contained, it is agreed
between the parties:
1. RESIDENT BANKING/COMMISSARY SERVICES HARDWARD AND SOFTWARE
During the term of this Agreement the Company shall supply the Jail with such computer
equipment and software to enable the Jail to access the system to account for inmate welfare
funds maintained by the Jail and effect purchases by inmates from commissary supplied by the
Company.
During the term of this Agreement, such hardware will be installed and maintained
by the Company and shall remain the sole property of the Jail.
At termination of this Agreement, all such computer hardware and software shall be returned
Page 1 of 10
by the Jail to the Company in the same condition, reasonable wear and tear accepted, as
existed at the time such equipment was installed.
2. OPERATION OF COMMISSARY NETWORK
The Jail agrees to employ the necessary staff person(s) necessary to operate the commissary,
software, and distribute all commissary orders.
The Company will agree to a regular weekly schedule of when the commissary order will be
placed and delivered with the Jail Administrator.
3. RESIDENT BANKING/COMMISSARY SERVICES PAYMENT
The Company will invoice the Jail for all commissary items purchased pursuant to the
commissary network.
The Jail will pay such invoices from inmate welfare funds and the Jail will be responsible for
seeking reimbursement for inmate welfare funds.
4. RESIDENT BANKING/COMMISSARY SERVICES SERVICE FEE
The Jail will be paid a service fee for the services to be provided by it hereunder equal to
% of adjusted gross sales. Adjusted gross sales are gross sales less the sales of
non-commissioned items as determined by the Company and listed on Exhibit to this
Agreement.
In the event that the inmate's funds available to purchase commissary products are inhibited in
any way by change in policy from the Jail, the service fee paid to the facility shall be reduced
accordingly by the Company.
Inmates will be charged a cost that includes applicable tax in product prices and taxes will be
paid by the Company to the State when applicable.
The Company will pay any applicable taxes or fees accrued from Commissary items to the
appropriate entity, including the State of Texas.
Commissary commissions will be paid to the Calhoun County Proceeds Account.
5. TELEPHONE SERVICES SCOPE OF AGREEMENT
The Jail hereby agrees to contract the Company for the services described herein, and the
Company agrees to provide such services at the time and in the manner and subject to the
Page 2 of 10
following terms and conditions:
Inmate Telephone Services is provided by the selling of prepaid calling cards to inmates or
by using funds from the inmate's commissary account to purchase phone time.
Company will pay the Jail (payable to Calhoun County) a cash sign on bonus in the amount of
$ upon the execution of this agreement.
Upon the beginning of this agreement Company will provide the Jail a total of $
worth (face value) of phone calling cards for free or in place of phone calling cards a check in
the amount of $ payable to Calhoun County.
Thereafter each card will be sold to the Jail at a % discount off the face value of each card.
Jail shall retain the right to resell each card for their full value to the inmates.
For each call made by an inmate the charge will be per minute to the phone calling
card (see schedule). The per minute cost or call cost will include any applicable taxes.
From the phone calling card or phone time used charges AND the Gross Billed Revenue on
ALL CALLS (see schedule), % will go to the Jail and % to the Company
and the payment to the Jail will never be less than $
per month.
Inmate phone cost per minute includes any applicable taxes and fees accrued.
The Company will pay any applicable taxes or fees accrued from inmate calls to the appropriate
entity, including the State of Texas.
Commissions will be paid to Calhoun County, Texas. Payment will be made by check, payable
to Calhoun County, Attn: Michelle Velasquez, Jail Administrator, 302 West Live Oak St., Port
Lavaca, TX 77979.
Company will provide Jail with a phone at booking that allows two free 5 minute, local and/or
long distance, completed calls per inrnate booked into the Jail with the ability to call cell
phones.
6. COMMISSARY AND TELEPHONE SERVICES
Both Companies allow inmates to retrieve their balance from the inmate housing phone and
place their Commissary order to be finalized by the phone system provided or a Jail staff officer
at no fee.
Page 3 of 10
The phone systems will retrieve inmate information from the jail management system.
Phone recordings and usage of access to the internet or web -based phone system will be
provided at no additional fee.
Jail will not be charged for Company providing signage, training, repairs, updates, billing or
collection.
Collect Call Fees
Call Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
Intralata
Interlata
Interstate
Prepaid Phone Card Fees
Call Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
Intralata
Interlata
Interstate
International
7. TELEPHONE SERVICES SYSTEM REQUIREMENTS
The system to be supplied by the Company must provide for recorded and literature step by
step instructions to the inmate for the procedure to complete free, pre -paid and collect
telephone calls.
The system must have an internal debit system and not an outside calling card system.
The Jail must have the ability to monitor, record, and make reports of all telephone calls made
or received on the system at no additional charge.
The system must provide the Jail with the ability to digitally record all telephone calls and
system shall have in custody PIN capabilities which will be blocked once inmate is released.
PINS become active at booking and inactive at release.
Page 4 of 10
Visitation phones shall have the ability to have live and recorded monitoring and to digitally
record by the Jail.
The system will provide called party automated blocking of collect inmate calls.
The system shall have the ability to block three (3) way calling.
The system must provide live monitoring and digital recording of all calls placed and received
by all telephones placed in the jail.
Company will provide equipment for the system without cost to the Jail and inmate telephone
services consisting of coinless telephone for use by inmate for making all calls including free,
collect and pre -paid calls.
The Jail shall receive from the Company an Inmate Telephone System that satisfies the above
requirements.
The system shall include call -processing software capable of providing automated collect
calling.
Ownership of all equipment shall remain with the Company.
All current cabling shall remain the property of the Jail.
The Company will block or unblock calls as required by the Jail and the system will provide
the Jail with the ability to block calls and access all calls with called party information.
Installation will be at the expense of the Company
The Company will provide management, operation and installation of the Inmate Telephone
System, including but not limited to all labor, materials, equipment, permits, licenses and
telephone lines, that are required to supply, install, repair, maintain or operate the system at
no additional cost to the Jail.
The system will include I telephone at booking to provide 2 free local calls (providing at least
a 5 minute complete call) per inmate booked at the Jail with the ability to call locally, long
distance and cell phones, 8 visitation telephones, 2 portable telephones in the Jail hallway, and
12 telephones in the Jail housing locations.
The Company will provide management, operation and maintenance of all system equipment
and software services and will dispatch technicians to provide on -site service within eight (8)
hours of notification of a service disruption by the Jail at no charge to the Jail.
Page 5 of 10
The Company will conduct remote polling. The Company will poll the inmate telephone
system daily for the purpose of collecting all billable call records and for remote diagnostic
maintenance. When polling reports indicate possible trouble the Company will make the
necessary efforts to repair the problem as quickly as possible.
Billing and collection will be done by the Company. The Company will establish, maintain
and provide detailed billing and collection services for the Jail for call records originated
from the Jail facility.
Company at its own expense shall maintain sufficient records to permit determination of
funds due to the Jail. Such records shall be made available to the Jail at no charge upon
request. Reports shall include total calls, total minutes of use and type of call. The date,
time and duration of all billable calls must be submitted to the Jail on a monthly basis.
(Website, email or disk format is acceptable)
Bad debt control will be provided by the Company. The Company will work closely with
the Jail to develop controls and procedures to help control the bad debt amounts generated
from the Jail facility.
8. TELEPHONE SERVICES PAYMENT
The Company will forward monthly payments to the Jail on or about the 25`h day of each
month or approximately 25 days after the end of each month in question. All statements and
backup reports shall be attached to this payment.
In addition to the Federal Communications Commission, the Texas Public Utility
Commission, Texas Jail Commission or any other governmental agency with authority or
jurisdiction over inmate telecommunications enters rules, orders, or judgments that would
substantially impair or reduce gross revenue generation or allow the Company to process
inmate calls as envisioned by this agreement, the Company has the immediate option to
renegotiate the commission.
If the Jail and the Company cannot agree on an adjusted percentage commission then either
party may terminate this agreement upon thirty (30) days written notice.
9. TELEPHONE SERVICES FURTHER ASSURANCES
During the term of this agreement, including any renewal periods, the Jail agrees to:
1. Reasonably protect the equipment against willful abuse and promptly report any
damage, service failure or hazardous conditions to the Company.
2. Provide, at it's own expense, necessary power and power source, and suitable space for
Page 6 of 10
the equipment accessible to the user and the Company.
3. Permit reasonable access to the Jail Facility in accordance with the Jail's policies,
without charge or prejudice to Company employees or representatives.
4. Inmate will only have access to telephone services from 6:00 a.m. to 10:00 p.m. each day
with the exception of the booking phone which will be available 24 hours.
5. Inmate telephone call duration will be limited to 15 minutes in housing locations.
6. Visitation telephone call duration will be limited to 20 minutes.
7. Booking telephone call duration will beat least a 5 minute free phone call to local,
long distance and cell phones.
8. Monthly statements (recap) and backup reports, also accessible online, shall be
forwarded with each commission payment to: Calhoun County Adult Detention Center,
Attention: Michelle Velasquez, Jail Administrator, 302 West Live Oak St., Port Lavaca,
Texas 77979.
10. FORCE MAJEURE
The Company shall not be held liable for any delay or failure in performance of any part of
this Agreement from any cause beyond its control and without its fault or negligence, such as
acts of God, acts of civil or military authority, governments regulations, embargoes,
epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear
accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental
disturbances, unusual severe weather conditions, inability to secure products or services of
other persons or transportation facilities, or acts or omissions of transportation common
carriers.
11. LIMITATION OF LIABILITY
The Company will use due care in processing all work and agrees that it will at its own
expense, correct any errors which are due solely to the delivery of commissary,
malfunction of the Company's computers, operating systems or programs or errors or acts
of negligence by the Company employees.
The Jail agrees that the Company has made no additional warranties or representations
relied upon by the Jail to accept and execute this agreement.
The Jail agrees the Company will not be liable for any lost revenue or service disruptions
Page 7 of 10
of other service providers involved in the public communications network.
' 12. TERM & TERMINATION
The term of this agreement shall begin on February 15, 2019 and continue in full force and
effect for a period of two (2) years from such date unless terminated in accordance with the
terms of this agreement.
At the end of the initial agreement, the agreement has the option to renew yearly (one year
terms) upon Commissioners' Court approval. Each one year renewal must be approved by
Commissioners' Court prior to the end date of the agreement.
This agreement may be terminated by either party at any time for any reason upon giving 60
days written notice to the other party of such termination. Written notice must be delivered in
person or sent by registered or certified mail, return receipt requested. Either party has
immediate termination rights for cause.
13. GOVERNING LAW
This agreement shall be governed by the laws of the State of Texas.
For any disputes, Calhoun County, Texas will be the County of venue for any suit involving
any dispute that may arise under this agreement.
Company agrees to charge inmates appropriate sales tax and or fees and remit all such sales
tax and or fees for this Commissary and Telephone operation on behalf of the Jail.
14. AUDIT
The Jail will be permitted by the Company to audit, read, review and copy all records
pertaining to this agreement at no additional charge.
15. NOTICES
Notices are to be made in writing and directed to the following:
Jail:
Calhoun County
Attn: Calhoun County Judge
211 S. Ann, Room 301
Port Lavaca, Texas 77979
Tel: 361-553-4600
Fax:361-553-4444
Company:
Page 8 of 10
16. DISCLOSURE OF FEES AND OR CHARGES:
No other fees or charges may be billed to the Jail unless noted as an exception to this
agreement. If exceptions are made to this agreement, they must be listed at the end as an
exhibit. Exceptions may void the agreement.
17. ENTIRE AGREEMENT WAIVER
This agreement constitutes the entire agreement between the parties with respect to the
provisions of delivery services, and there are no other further written or oral understandings
or agreements with respect thereto.
No variation or modification of the agreement and no waiver of its provisions shall be valid
unless in writing and signed by the duly authorized offices of the Company and the Jail.
This Agreement supersedes all other agreements between the parties for the provision of
Inmate Telephone Services and / or Resident Banking Software, Commissary Service and
Fiduciary Management Services.
IN WITNESS HEREOF, the parties have executed this Inmate Telephone Services and Resident
Banking Software, Commissary Service and Fiduciary Management Services as of the year and date
written.
This Agreement begins February 15, 2019 and ends on February 14, 2021 with the option to renew
yearly (one year terms) upon Commissioners' Court approval. Each one year renewal must be
approved by Commissioners' Court prior to the end date of the agreement.
Calhoun County Adult Detention Center
Jail
Name & Title (Signature)
Printed Name & Title
Date Signed
141110 7l►1'1
Name of Company (Print)
Name & Title (Signature)
Printed Name & Title
Signed
Page 9 of 10
EXHIBIT
Use this page(s) to attach exhibits
Example: Exhibit on how commissions are determined and list of non-commissioned items
Page 10 of 10
INMATE TELEPHONE SERVICES
AND RESIDENT BANKING SOFTWARE,
COMMISSARY SERVICE AND
FIDUCIARY MANAGEMENT SERVICES
MISCELLANEOUS QUESTIONS / ANSWERS
Miscellaneous Questions / Answers:
1) Is Calhoun Co, TX looking for a fiduciary person to run the inmate trust software or are they
requiring just the inmate trust software? NO
If the facility is looking for a fiduciary person, what hours per day is the facility looking for the
vendor to staff the fiduciary person?
2) Just to clarify - is the facility looking for the vendor to provide someone who will deliver the
commissary to the inmates, not just to the facility dock? NO
If so, what day(s) per week and what hours on those day(s) is the person able to deliver the
commissary?
3) In the conversion of the previous system information, will the new vendor be provided a file to
download from the current vendor with inmate status and balances? YES
4) What information is the facility looking to transfer over to the new system? EVERYTHING
Specifically, is the facility looking to transfer all debt (both active and inactive inmates)? YES
5) Who is the current Jail Management System (JMS) provider? SOUTHERN SOFTWARE
6) What version of the JMS system are you currently operation on? 17.3.0.5
7) Does the current JMS provider charge a fee to create the interface with the inmate trust
software? THE RESPONSE FROM SOUTHERN SOFTWARE: IF IT'S ONE WE (SOUTHERN
SOFTWARE) ALREADY HAVE AN INTERFACE WITH, THEN I (SOUTHERN SOFTWARE) BELIEVE
THERE IS NO CHARGE. FROM SOUTHERN SOFTWARE
8) Can you provide contact information for the JMS?
DEBBIE STEVENS
EMAIL: dstevensL@southernsoftware.com
9) Is the facility requesting to have commissary picked and bagged onsite or are they looking to
manage their own commissary products? NO
If not, is there a reason why the facility is requiring "Onsite Commissary Inventory Module with
Reports Section" and "Inventory Management Module Features"? AVAILABLE ON PREVIOUS
PROGRAM AND MAY NEED THIS TO ADD INVENTORY THAT WE SELL TO INMATES NOT
AVAILABLE FROM VENDOR
10) Is the facility interested in pod kiosks for commissary ordering, email, electronic grievances and
other modules? YES, FOR COMMISSARY PURPOSES
If so, how many would be required? 9 IN TANKS, 2 MOBILE FOR SEGREGATION CELLS AND 4 IN
MEDICAL CELLS, 1 IN LOBBY. AT LEAST 16
Page 1 of 2
11) Is the facility interested in a lobby cashier and/or a booking cashier? YES, IF THIS IS THE SAME
AS KIOSK FOR FAMILIES TO ADD MONEY TO COMMISSARY ACCOUNT
12) Who is the current vendor and what is the current commission rate? SEE ATTACHED FOR A
COPY OF THE CURRENT AGREEMENT AND AMENDMENT NO. 1 TO THE AGREEMENT.
13) Please provide 6 months of commissary sales. SEE ATTACHED CURRENT COMMISSARY SALES —
KEEFE INVOICES, JANUARY 2, 2018 THRU JUNE 26, 2018
14) Of the commissary sales, what are phone sales? AT PRESENT, PHONE SALES IS SEPARATE FROM
COMMISSARY (DIFFERENT COMPANY) (SEE ATTACHED CURRENT AGREEMENT)
SEE ATTACHED CURRENT PHONE COMMISSIONS — INMATE CALLING SOLUTIONS (ICS), 1sr AND
2No QUARTER 2018
15) Would the County be interested in debit release cards? YES
16) Does the County require a workstation to be provided by the vendor? YES, ONE TO WRITE
CHECKS FROM. ACCESS ON AT LEAST 3 OTHER COMPUTERS, CAN BE WEB BASED TO CHECK
BALANCES OR CHARGE ACCOUNTS.
Page 2 of 2
INMATE TELEPHONE SERVICES
AND RESIDENT BANKING SOFTWARE,
COMMISSARY SERVICE AND
FIDUCIARY MANAGEMENT SERVICES
CURRENT AGREEMENT
I PLus
AMENDMENT NO. 1 TO CURRENT AGREEMENT
INMATE TELEPHONE SERVICES,
RESIDENT (BANKING SOFTWARE,
COMMISSARY SERVICES & FIDUCIARY
MANAGEMENT SERVICES
THIS AGREEMENT, entered into and begun as of the 15th day of February. 20I5, by and
between Inmate Calling Solutions, LLC with principle offices at
NAMEOF VENDOR
2200 Danbury Street, San Antonio, Texas 78217
referred to as "Company" and Calhoun County Adult Detention Center, a correctional
institution in the State of Texas, located at 302 West Live Oak, Port Lavaca, Texas 77979
(hereinafter called "Jail').
WHEREAS, the Company is engaged in the business of providing telephone services for
correctional facilities, and supplying food and other related products and services to inmate
commissary departments of correctional facilities throughout the United States, including
the Jail.
WHEREAS, the Jail operates a jail knows as the Calhoun County Adult Detention Center and
wishes to enter into a Commissary Network Agreement to facilitate the ordering of commissary
supplies by inmates and the payment of thereof; and to contract for inmate telephone services at
the Jail.
NOW thereof, in consideration of the mutual promises and conditions herein contained, it is
agreed between the parties:
1. RESIDENT BANKING/COMMISSARY SERVICES HARDWARD AND SOFTWARE
During the term of this Agreement the Company shall supply the Jail with such computer
equipment and software to enable the Jail to access the system to account for inmate welfare
funds maintained by the Jail and effect purchases by inmates from commissary supplied by the
Company. During the term of this Agreement, such hardware will be installed and maintained
by the Company and shall remain the sole property of the Jail. At termination of this
Agreement, all such computer hardware and software shall be returned by the Jail to the
Company in the same condition, reasonable wear and tear excepted, as existed at the time such
equipment was installed.
2. OPERATION OF COMMISSARY NETWORK
The Jail agrees to employ the necessary staff person(s) necessary to operate the commissary,
software, and distribute all commissary orders.
3. RESIDENT BANKING/COMMISSARY SERVICES PAYMENT
The Company will invoice the Jail for all commissary items purchased pursuant to the
commissary network. The Jail will pay such invoices from inmate welfare funds and the Jail
will be responsible for seeking reimbursement for innate welfare funds.
4. RESIDENT BANKING/COMMISSARY SERVICES SERVICE FEE
The Jail will be paid a service fee for the services to be provided by it hereunder equal to
34 % of adjusted gross sales. Adjusted gross sales are gross sales less the sales of
non-commissioned items as determined by the Company and listed on Exhibit A to this
Agreement. In the event that the inmate's funds available to purchase commissary products are
inhibited in any way by change in policy from the Jail, the service fee paid to the facility shall
be reduced accordingly by the Company. Taxes will be included in product prices and paid by
the Company.
5. TELEPHONE SERVICES SCOPE OF AGREEMENT
The Jail hereby agrees to contract the Company for the services described herein, and the
Company agrees to provide such services at the time and in the manner and subject to the
following terms and conditions:
Inmate Telephone Services is provided by the selling of prepaid' calling cards to inmates.
Company will pay the Jail a cash sign on bonus in the amount of $ 50,000.00 upon the
execution of this agreement. Upon the beginning of this agreement Company will provide
the Jail a total of $ 0.00 worth (face value) of phone calling cards for free.
Thereafter each card will be sold to Jail at a nla % discount off the face value of each card.
Jail shall retain the right to resell each card for their fall value to the inmates.
For each call made by an inmate the charge will be (See schedule) per minute to the phone calling
card (see schedule).
From these phone calling card charges AND the Gross Billed Revenue on ALL CALLS (see
schedule), 50 e/e will go to the Jail and 50 % to the Company.
Company will provide Jail with a phone at booking that allows two free 3-5 minute completed
calls per inmate booked into the Jail with the ability to call cell phones.
6. COMMISSARY AND TELEPHONE SERVICES
Both Companies allow inmates to retrieve their balance from the inmate housing phone and
Place their Commissary order to be fmalized by a Jail staff officer at no fee. Jail will not be
Charged for Company providing billing or collection
Collect Call Fees
Call Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
$3.95
$0.00
$0.00
Intralata
$3.75
$0.30
$0.30
Interiata
$3.75
$0.30
$0.30
Interstate
$3.75
$0.00
$0.00
Prepaid Phone Card Fees
Cali Type
Connect Fee
Surcharge
1st Minute
Each Additional Minute
Local
$3.95
$0.00
$0.00
Intralata
$3.75
$0.30
$0.30
Interiata
$3.75
$0.30
$0.30
Interstate
$3.15
$0.00
$0.00
International
$4.00
$1.00
$1.00
7. TELEPHONE SERVICES SYSTEM REOUMEMENTS
The system to be supplied by the Company must provide for recorded and literature step by
step instructions to the inmate for the procedure to complete free, pre -paid and collect
telephone calls. The system must have an internal debit system and not an outside calling card
system. The Jail must have the ability to monitor, record and make reports of all telephone calls
made or received on the system. The system must provide the Jail with the ability to digital
record all telephone calls and system shall have in custody PIN capabilities which will be
blocked once inmate is released. PINS become active at booking and inactive at release.
Visitation phones shall have the ability to have live and recorded monitoring and to digital
record by the Jail. The system will provide called party automated blocking of collect inmate
COS. The system shall have the ability to block three (3) way calling. The system must
provide live monitoring and digital recording of all calls placed and received by all telephones
placed in the jail.
Company will provide equipment for the system without cost to the Jail and inmate telephone
services consisting of coinless telephone for use by inmate for making all calls including free,
collect and pre -paid calls.
The Jail shall receive from the Company an Inmate Telephone System that satisfies the above
requirements.
The system shall include call -processing software capable of providing automated collect
calling.
Ownership of all equipment shall remain with the Company.
All current cabling shall remain the property of the Jail.
The Company will block or unblock calls as required by the Jail and the system will provide
the Jail with the ability to block calls.
Installation will be at the expense of the Company.
The Company will provide management, operation and installation of the Inmate Telephone
System, including but not limited to all labor, materials, equipment, permits, licenses and
telephone lines, that are required to supply, install, repair, maintain or operate the system.
The system will include 1 telephone at booking to provide 2 free local calls (providing at least
a 3-5 minute complete call) per inmate booked at the Jail with the ability to call cell phones, 8
visitation telephones, 2 portable telephones in the jail hallway, and 12 telephones in the jail
barracks.
The Company will provide management, operation and maintenance of all system equipment
and software services and will dispatch technicians to provide on -site service within eight (8)
hours of notification of a service disruption by the Jail.
The Company will conduct remote polling. The Company will poll the inmate telephone
system daily for the purpose of collecting all billable call records and for remote diagnostic
maintenance. When polling reports indicate possible trouble the Company will make the
necessary efforts to repair the problem as quickly as possible.
Billing and collection will be done by the Company. The Company will establish, maintain
and provide detailed billing and collection services for the Jail for call records originated
from the Jail facility.
Company at its own expense shall maintain sufficient records to permit determination of
funds due to the Jail. Such records shall be made available to the Jail at no charge upon
request. Reports shall include total calls, total minutes of use and type of call. The date,
time and duration of all billable calls must be submitted to the Jail on a monthly basis.
(Website, email or disk format is acceptable)
Bad debt control will be provided by the Company. The Company will work closely with
the Jail to develop controls and procedures to help control the bad debt amounts generated
from the Jail facility.
I TELEPHONE SERVICES PAYMENT
The Company will forward monthly payments to the Jail on or about the 25 h day of each
month or approximately 25 days after the end of each month in question. All statements and
backup reports shall be attached to this payment.
In addition to the Federal Communications Commission, the Texas Public Utility
Commission, Texas Jail Commission or any other governmental agency with authority or
jurisdiction over inmate telecommunications enters rules, orders, or judgments that would
substantially impair or reduce gross revenue generation or allow the Company to process
inmate calls as envisioned by this agreement, the Company has the immediate option to
renegotiate the commission. If the Jail and the Company cannot agree on an adjusted
percentage commission then either party may terminate this agreement upon thirty (30) days
written notice.
9. TELEPHONE SERVICES FURTHER ASSURANCES
During the term of this agreement, including any renewal periods, the Jail agrees to:
1. Reasonably protect the equipment against willful abuse and promptly report any
damage, service failure or hazardous conditions to the Company.
2. Provide, at its own expense, necessary power and power source, and suitable space for
the equipment accessible to the user and the Company.
3. Permit reasonable access to the Jail Facility in accordance with the Jail's policies,
without charge or prejudice to Company employees or representatives.
4. Inmate will only have access to telephone services from 6:00 a.m. to 10:00 p.m. each
day with the exception of the booking phone which will be available 24 hours.
5. Inmate telephone call duration will be limited to 15 minutes in housing.
6. Visitation telephone call duration will be limited to 20 minutes.
7. Booking telephone call duration will beat least a 3-5 minute free phone call to local,
long distant and cell phones.
8. Monthly statements (recap) and backup reports, also accessible online, shall be
forwarded with each commission payment to: Calhoun County Adult Detention
Center, Attention: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port
Lavaca, Texas 77979.
10. FORCE MAJEURE
The Company shall not be held liable for any delay or failure in performance of any part of
this Agreement from any cause beyond its control and without its fault or negligence, such as
acts of God, acts of civil or military authority, governments regulations, embargoes,
epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear
accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental
disturbances, unusual severe weather conditions, inability to secure products or services of
other persons or transportation facilities, or acts or omissions of transportation common
carriers.
11. LIMITATION OF LIABILITY
The Company will use due care in processing all work and agrees that it will at its own
expense, correct any errors which are due solely to the malfunction of the Company's
computers, operating systems or programs or errors or acts of negligence by the Company
employees. The Jail agrees that the Company has made no additional warranties or
representations relied upon by the Jail to accept and execute this agreement. The Jail
agrees the Company will not be liable for any lost revenue or service disruptions of other
service providers involved in the public communications network.
12. TERM & TERMINATION
The term of this Agreement shall begin on February 15, 2015 and continue in full force and
effect for a period of two (2) years from such date unless terminated in accordance with the
terms of this agreement. Agreement also has the option to renew yearly for up to two (2)
additional years.
This Agreement may be terminated by either party at any time for any reason upon giving 60
days written notice to the other party of such termination. Either party has immediate
termination rights for cause.
13. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. For any disputes,
Calhoun County, Texas will be the County of venue for any suit involving any dispute that
may arise under this agreement.
Company agrees to charge inmates appropriate sales tax and remit all such sales tax for this
Commissary and Telephone operation on behalf of the Jail.
14. AUDIT
The Jail will be permitted by the Company to audit, read, review and copy all records
pertaining to this agreement.
15. NOTICES
Notices are to be made in writing and directed to the following:
Jail:
Calhoun County
Judge Michael Pfeifer
211 S. Ann, Room 301
Port Lavaca, Texas 77979
Tel: 361-553-4600
Fax:361-553-4444
16. ENTIRE AGREEMENT WAIVER
Company:
Inmate Calling Solutions, LLC
2200 Danbury Street
San Antonio, TX 78217
This Agreement constitutes the entire Agreement between the parties with respect to the
provisions of delivery services, and there are no other further written or oral understandings
or agreements with respect thereto. No variation or modification of the Agreement and no
waiver of its provisions shall be valid unless in writing and signed by the duly authorized
offices of the Company and the Jail.
This Agreement supersedes all other agreements between the parties for the provision of
Inmate Telephone Services and I or Resident Banking Software, Commissary Service and
Fiduciary Management Services.
IN WITNESS HEREOF, the parties have executed this Inmate Telephone Services and Resident
Banking Software, Commissary Service and Fiduciary Management Services as of the year and
date written.
This Agreement begins February 15, 2015 and ends on February 14, 2017 with the option to
renew yearly for up to two (2) additional years, This option must be executed before the end date
of the agreement.
JAIL
Calhoun County Adult Detention Center
Jail
Michael J Pfeifer, County Judge
Printed Name & Title
/ , a� I.
Date Signed
COMPANY
Inmate Calling Solutions, LLC
Name of Company (Print)
r®x(' z L~ 7 e
Name & Title (Signature)
Brendan Phiibin, VP Business Development
Printed Name & Title
Date Signed
The commission will be based on the weekly, adjusted gross
commissary sales. Adjusted gross sales are gross sales
less postage sales or other noncommissioned sales.
GROSS MONTHLY SALES
LESS POSTAGE SALES
LESS ADJUSTMENTS
LESS SALES TAX
= ADJUSTED COMMISSIONABLE SALES
34% PROPOSED COMMISSION RATE
Phone Order Entry
= Calhoun County Sheriff's Office
Commissary Profit
AMENDMENT No. 1 to the
AGREEMENT FOR INMATE TELEPHONE SERVICES
This Amendment No. 1 to the Agreement for Inmate Telephone Services dated 2/15/2015 (the
"Agreement") is made by and between Inmate Calling Solutions, LLC, d/b/a ICSolutions ("Company")
and the Calhoun County Adult Detention Center ("Jail") effective as of June 20, 2016 ("Amendment
Date"). Whereas, the parties agree as follows:
The Calling Rates set forth in Section 6 of the Agreement are hereby amended to be as follows:
Collect caliin' Rates_ ?
`i .. Per # Per --,.
t Call Type ' Call Minute,
j j Charge _ r e
0.00 0.25
1Intrastate/IntraLATA �0,00 $0.25
Intrastate%InterLATA L $000$0,25 r
i Interstate _ . f $0.00 $0.2S ,
Pre aidi&;Debit;Calim ::Rates
P
I PO
i Call Type C l
i Minute i
C ar- e
Charne "
Local
1921,,
Intrastate IntraLATA 00 D
0.21
Intrastate/InterLATA $0.00
$0.21
! Interstate t0.00
0.21
• International Debit �$0.00
1 $0.95
NOTES Domestic interstate rages apply.linr calls to U.S. territories including American Samoa, Guam, rPlorthern
Mariana Islands, Puerto Rico and U.S. Virgin Islands. All non-U.S. destinations are rated as
international.
Call rates shown do not include local, county, state and federal taras, regulalwyfees and hillingfees.
Non-Conunissionable Billing Fees
Pcryrnerrt Processing Fee (Line Agent) ......................... 55.95
Pgvnrent Processing Fee (IVR or Internet) ................... $3.00
Bill Statement Fee (Collect & Direct Billing onhy... ..... 52.00
(AA other fees_ free or "caned)
2. The second to last sentence of Section 5 of the Agreement is hereby amended to read as follows:
"From these phone calling card charges AND the Gross Billed Revenue on ALL CALLS
(see schedule), 50% will go to the Jail and 50% to the Company and the payment to the
Jail will never be less than $2, 500.00 per month."
CONFIDENTIAL- Page I of
3. Except as amended herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment by their duly authorized
representatives effective as of the Amendment Date first set forth above:
Inmate Calling Solutions, LLC
d/b/a ICSolutions
(Signature)
(Printed Name)
(Title)
Calhoun County Adult Detention Center
(Signature),%^ D
Michael J. Pfeifer
(Printed Name)
Calhoun County Judge
(Title)
- CONFIDENTIAL - Page 2 of 2
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Calhoun County Commissioners' Court— November 07, 2018
11. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 11)
On proceeds in the amount of $6,733 from Texas Association of Counties
(TAC) for a 2014 Ford Explorer, VIN 1FMSK8AR2EGA09126, which was
damaged in an accident on 10/07/2018 and authorize all appropriate
signatures on any necessary documents. Remove vehicle from Sheriff's Office
inventory and allow any recovery revenue to be place into the Sheriff's Office
operating budget. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pct 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 9 of 21
Calhoun County Commissioners' Court— November 07, 2018
12. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 12)
To approve specifications and authorize the County Auditor to advertise for
bids for Delivered Fuel Annual Supply Contract for the period beginning
January 1, 2019 and ending December 31, 2019. Bids will be due Thursday,
December 6, 2018 and considered for award on Wednesday, December 19,
2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 10 of 21
Agenda Item for
Commissioners' Court —Wednesday,, November 7, 2018
Consider and take necessary action to approve specifications and authorize the County Auditor
to advertise for bids for Delivered fuel Annual Supply Contract for the period beginning January
1, 2019 and ending December 31, 2019. Bids will be due Thursday, December 6, 2018 and
considered for award on Wednesday, December 19, 2018.
CALHOUN COUNTY, TEXAS
2019s01=12
DELIVERED FUEL
ANNUAL SUPPLY CONTRACT
JANUARY 1, 2019 thru DECEMBER 31, 2019
CIN
PEGGY HALL
CRISTINA P TUAZON
202 S ANN ST, STE 0 OEMI CAORERA
CANDICEVILLARREAL PORT LAVACA, TEMS 719D ERICA PEREZ
1"ASSISTANTAUDITOR TELEPHONE 136115534610FAH136115534614 ASSISTANT AUDITORS
INVITATION TO BID
DELIVERED FUEL
ANNUAL SUPPLY CONTRACT
JANUARY 1, 2019 thru DECEMBER 31, 2019
Calhoun County Commissioners' Court is accepting sealed bids for Delivered Fuel.
BID PACKAGES: May be obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: peRgy.hall@calhouncotx.org
BIDS DUE: By 2:00 PM, Thursday, December 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Room 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope must be clearly marked:
SEALED BID —Delivered Fuel
If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be
clearly marked: SEALED BID —Delivered Fuel
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3`d Floor, Room 301, Port Lavaca, Texas
CONTENTS
Return Instructions
Delivered Fuel Annual Supply Contract Bid Package (Page 1-23)
Contact Information for County Precincts
PEGGY NAIL
CHISTINA P TOUGH
202 SANNST,STEB OEMICABRERA
CANDICE 111IIARREAL PORT LAVACA, TEXAS 77979 ERICA PEREZ
VASSISTANT AUDITOR TELEPHONE 13611553-4610 FAX 13611553-4614 ASSISTANT AUDITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019.01-12
Delivered Fuel
Annual Supply Contract
Return the following by 2:00 PM, THURSDAY DECEMBER 6, 2018•
This information must be returned by the time and date due.
Failure to return the following information will void the bid.
1. Entire Bid Package (pages 1-23) with all documents properly filled out
2. Certificate of Insurance
See Page 10, General Conditions, Insurance
3. Form 1295
See Page 7, General Conditions, Certificate of Interested Parties -Form 1295
* #3 on Form 1295 put the following: 2019.01-12 Delivered Fuel, Annual Supply
Contract
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope
clearly marked: Sealed Bid — Delivered Fuel
* If you send your bids by UPS, FEDEX, etc, the outside of this envelope
must be clearly marked: Sealed Bid — Delivered Fuel
BY ORDER OF the Commissioners' Court of Calhoun County, Texas, sealed bids will be received for:
DELIVERED FUEL
ANNUAL SUPPLY CONTRACT
January 1, 2019 thru December 31, 2019
SUBMISSION OF BIDS:
Sealed bid shall be submitted to:
Deadline for bid submission is:
Michael Pfeifer, County Judge
Calhoun County Courthouse
211 S Ann St, 3rd Floor, Ste 301
Port Lavaca, Texas 77979
2:00 PM, Thursday, December 6, 2018
Sealed envelope containing bid should be marked: BID FOR DELIVERED FUEL
This INVITATION FOR BID, GENERAL CONDITIONS and accompanying SPECIFICATIONS AND BID
SHEET(S) are for your convenience in bidding the enclosed referenced products and/or services for
Calhoun County.
All bids MUST be received in the Calhoun County Judge's Office on or before the opening date and
time. Calhoun County appreciates your time and effort in preparing a bid. Please note that all bids
must be received at the designated location by the deadline shown. Bids received after the deadline
will not be opened and shall be considered void and unacceptable. Opening is scheduled to be held in
the County Judge's office, 211 S. Ann St., 3rd Floor, Ste. 301, Port Lavaca, Texas.
Calhoun County is always very conscious and extremely appreciative of the time and effort you have
expended to submit a bid. If you will not be submitting a bid, we would appreciate you indicating on
your "NO BID" response any requirements of this bid request which may have influenced your decision
to "NO BID."
If bids are awarded, awards may be made within 60 days after bid opening date. To obtain results, or if
you have any questions, please contact the Calhoun County Auditor's Office, 202 S. Ann St., Ste. B, Port
Lavaca, Texas 77979 at (361) 553-4610.
IT IS UNDERSTOOD that the Commissioners' Court of Calhoun County, Texas reserves the right to
accept or reject any and/or all bids for any or all products and/or services covered in this bid request
and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best
interest of Calhoun County.
BIDS MUST BE submitted on the enclosed Bid Documents. Each bid shall be placed in a separate 9 x 12
or larger sealed envelope, manually signed in ink by a person having authority to bind the firm in a
contract, and marked clearly on the outside as outlined in the specifications.
Page 1 of 23
Calhoun County will evaluate and award bid based on lowest and best bid meeting specifications.
"Lowest and best" means a bid or offer providing the best value considering associated direct and
indirect costs, including transport, maintenance, reliability, life cycle, warranties and customer service
after a sale. Calhoun County reserves the right to accept and/or reject any/all of the options bid as it
deems to be in the best interest of the County.
CALHOUN COUNTY TAXES: If the Contractor subsequently becomes delinquent in the payment of
Calhoun County taxes that may be grounds for cancellation of the contract. Despite anything to the
contrary, if the contractor is delinquent in payment of Calhoun County taxes at the time of invoicing,
Contractor assigns any payments to be made under this contract to the Calhoun County Tax Assessor -
Collector for the payment of delinquent taxes.
Page 2 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all requirements
of the general conditions and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special sections of
Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract shall be
fully governed by the laws of the State of Texas and that Calhoun County may request and rely on
advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning
any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid, Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer any
questions except through an addendum that has been approved by Commissioners' Court or at a
mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid forms,
proposal forms, and/or contracts, and any other required information by the day and time the bid,
proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is duly
authorized to execute this bid, proposal and/or contract, and that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other vendor, and that the
contents of this bid, proposal and/or contract as to prices, terms or conditions of said bid have not
been communicated by the individual signing nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of the bid,
proposal and/or contract. If an error is made, the vendor must draw a line through the error and initial
each change. All responses typed or handwritten must be clear and legible.
Bid. Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all completed bids, proposals and/or
contracts and required information and copies to the Calhoun County Judge's Office, 211 S. Ann St., 3`d
Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the time the
bid, proposal and/or contract is received and the time the bid, proposal and/or contract will be
opened. A late delivery with an early postmark will not suffice. Calhoun County will not be responsible
for the delivery of your bid, proposal and/or contract to the office of the County Judge. Calhoun
County is not responsible for late deliveries due to mail, carrier, etc. Calhoun County does not accept
Page 3 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
faxed or emailed bids, proposals and/or contracts. If you would like to confirm the delivery of your bid,
proposal and/or contract, you may call the County Judge's office at 361-553-4600. Late bids, proposals
and/or contracts will not be accepted. All late bids, proposals and/or contracts will be returned
unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger sealed envelope,
addressed as follows: Michael J. Pfeifer, Calhoun County Judge, 211 S. Ann St., 3`d Floor, Suite 301,
Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of the bid
or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the bid,
proposal and/or contract without prejudice to the vendor, by submitting a written request for its
withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal and/or
contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or change
for the purpose of correcting an error in the bid, proposal and/or contract price. Bids, proposals
and/or contracts containing an error may be offered "as is" or withdrawn by the vendor in accordance
with applicable State Laws.
Bid, Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part
of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has approved
the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property damage
arising from any cause whatsoever, resulting directly or indirectly from vendor's performance. Vendor
shall procure and maintain, with respect to the subject matter of this bid, proposal and/or contract,
appropriate insurance coverage including, as a minimum, general liability and property damage,
workers' compensation, employers liability and auto insurance with adequate limits to cover vendor's
liability as may arise directly or indirectly from work performed under terms of this bid, proposal
Page 4 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
and/or contract. Certification of such coverage must name Calhoun County as an additional insured
and be provided to the County upon request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to subrogation
against Calhoun County as an indirect party to any suit arising out of personal or property damages
resulting from vendor's performance under this agreement.
Bonds•
If this bid or proposal requires submission of bid or proposal guarantee and performance bond, there
will be a separate page explaining those requirements. Bids or proposals submitted without the
required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and sales tax (state, city and county sales tax).
Tax exempt forms will be furnished upon request to the Calhoun County Auditor's Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or contract
and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all inclusive. All prices
must be written in ink or typewritten. Pricing on all transportation, freight, and other charges are to be
prepaid by the vendor and included in the bid, proposal and/or contract prices. If there are any
additional charges of any kind, other than those mentioned above, specified or unspecified, vendor
must indicate the items required and their costs or forfeit the right to payment for such items.
Inspections•
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for quality,
compliance with specifications and ability to meet the needs of the user. Should the goods or services
fail to meet requirements and/or be unavailable for evaluation, the bid is subject to rejection.
Awards:
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of lowest
and best bid, proposal and/or contract that met specifications in accordance with the laws of the State
of Texas, to waive any formality or irregularity, to make awards to more than one vendor, to reject any
or all bids, proposals and/or contracts and to be the sole judge in determining which bid, proposal
and/or contract will be most advantageous to Calhoun County. An award is final only upon formal
execution by the Calhoun County Commissioners' Court.
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Page 5 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment•
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or contract
without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will be given
in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a contract is
required, the County Judge or other person authorized by Commissioners' Court must sign the contract
before it becomes binding on Calhoun County.
Delivery:
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Reiections:
Articles not in accordance with samples and specifications must be removed by the vendor at the
vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid, proposal
and/or contract will be determined by Commissioners' Court or their designated representative.
Termination•
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if the
vendor breaches any of the terms therein, including warranties of vendor or if the vendor becomes
insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of
any other remedies, which Calhoun County may have in law or equity. Default may be construed as,
but not limited to, failure to deliver the proper goods and/or services within the proper amount of
time, and/or to properly perform any and all services required to Calhoun County's satisfaction and/or
to meet all other obligations and requirements. Bids, proposals and/or contracts may be terminated
without cause upon thirty (30) days written notice to either party unless otherwise specified. The
vendor or Calhoun County must state therein the reasons for such cancellation. Calhoun County
reserves the right to award cancelled bid, proposal and/or contract to the next lowest and best vendor
that met specifications and is deemed to be in the interest of the County.
Page 6 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a vendor
owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84th Texas Legislature through adoption
of House Bill 1295.
Senate Bill 255 adopted by the 85th Legislature Regular Session amended the law effective for contracts
entered into or amended on or after January 1, 2018. Additional exemptions from Form 1295
requirement were added for 1) a contract with a publicly traded business entity, including a wholly
owned subsidiary of the business entity, 2) a contract with an electric utility as defined by Section
31.002 of the Utilities Code, or 3) a contract with a gas utility as defined by Section 121.001 of the
Utilities Code. Notarization of Form 1295 has been replaced by an unsworn statement under penalty
of perjury by an authorized representative of the business entity.
The Texas Ethics Commission promulgated rules to implement the law and established an online
portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a Certificate of
Interested Parties (Form 1295) has been completed and provided to the County at the time the
contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether for -
profit or non-profit). The term "contract" includes amendment, extension or renewal of an existing
contract (bids and/or proposals also require Form 1295). The law does not apply to a contract, bid
and/or proposal between the County and another governmental entity or state agency. The county is
required to file Form 1295 with the state within thirty (30) days of approving a contract with a business
entity. Governmental transparency is the objective of the law.
A business entity will generate Form 1295 online. A business entity must use the application at the
Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of
the completed form, which will include a certification of filing that will contain a unique certification
number and date filed in the box marked "Office Use Only" located at the top right hand corner of the
form.
An authorized agent of the business entity must sign the printed copy of the form affirming under the
penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or contract
with a business entity unless it is accompanied by a completed, signed Form 1295 or a signed
statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract or
awards a bid or proposal with a business entity, the County Clerk will file acknowledgement of receipt
Page 7 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
of the Form 1295 with the Texas Ethics Commission. The Texas Ethics Commission will post the
completed Form 1295 to its website within seven (7) business days after Calhoun County
acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was not on
the federal government's list of suspended, ineligible or debarred vendors and that vendor has not
been placed on this list between the time of its bid, proposal and/or contract submission and the time
of execution of the bid, proposal and/or contract. If vendor is placed on this list during the term of the
bid, proposal and/or contract, the vendor shall notify the Calhoun County Auditor. False certification
or failure to notify may result in termination of the bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and sales tax (county, city and state sales
tax).
Invoices must be billed to Calhoun County with reference to the Precinct or County Department that is
being invoiced.
Payment of all invoices will be made once the purchase order and invoice(s) are properly and timely
submitted to the County Treasurer's Office by the appropriate County department. Each County
department is responsible for submitting their purchase orders for payment to the County Treasurer's
Office by the deadline time and date set forth by the Treasurer's office. No payment can be made or
mailed out until approved by Commissioners' Court. Purchase order due dates/times and
Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of this
purchase. Lack of funds shall render the order null and void to the extent funds are not available and
any delivered but unpaid goods will be returned to the seller by the county.
Gratuities:
Calhoun County may, by written notice to the vendor, cancel any order and/or service without liability,
if it is determined by the County that gratuities, in the form of entertainment, gifts, or otherwise were
offered or given by the vendor, or any agent or representative of the vendor to any officer or employee
of Calhoun County with a view toward securing an order and/or service. In the event an order and/or
service is canceled by the County pursuant to this provision, the County shall be entitled, in addition to
any other rights and remedies, to recover or withhold the amount of the cost incurred by vendor in
providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render an order
voidable at the option of the County. Vendor warrants that the goods and/or services furnished will
conform to the specifications, drawings, and description listed in the bid invitation, proposal and/or
Page 8 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
contract and to the sample(s) furnished by vendor if any. In the event of a conflict between the
specifications, drawings, and descriptions, the specifications shall govern.
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered portion of an
order and/or services if vendor breaches any of the terms hereof including warranties of vendor, or if
the vendor becomes insolvent or files for protection under the bankruptcy laws. Such rights of
cancellation are in addition to and not in lieu of any other remedies, which Calhoun County may have
in law or equity.
Force Majeure•
Force Majeure means a delay encountered by a party in the performance of its obligations under this
Agreement, which is caused by an event beyond the reasonable control of that party. Without limiting
the generality of the foregoing, "Force Majeure" shall include but not be restricted to the following
types of events: acts of God or public enemy; acts of governmental or regulatory authorities; fires,
floods, epidemics or serious accidents; unusually severe weather conditions; strikes, lockouts, or other
labor disputes; and defaults by subcontractors. In the event of a Force Majeure, the affected party
shall not be deemed to have violated its obligations under this Agreement, and the time for
performance of any obligations of that party shall be extended by a period of time necessary to
overcome the effects of the Force Majeure, provided that the foregoing shall not prevent this
Agreement from terminating in accordance with the termination provisions. If any event constituting a
Force Majeure occurs, the affected party shall notify the other parties in writing, within twenty-four
(24) hours, and disclose the estimated length of delay, and cause of the delay.
Waiver:
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged in
whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term "Uniform
Commercial Code" is used it shall be construed as meaning the Uniform Commercial Code as adopted
in the State of Texas and in effective on the date of bid, proposal and/or contract.
Prohibition against Personal Interest in Bids, Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or indirectly, in the
sale to the County of any land, materials, supplies, or service, except on behalf of the County as an
officer or employee. Any willful violation of this section shall constitute malfeasance in office, and any
officer or employee guilty thereof shall be subject to disciplinary action under applicable laws, statutes
and codes of the State of Texas. Any violation of this section, with the knowledge, expressed or
implied of the person or corporation contracting with the County shall render the bid, proposal and/or
contract involved voidable by the Calhoun County Commissioners' Court.
Page 9 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
Insurance•
The vendor shall be required, at his own expense, to submit with their bid a certificate of insurance
showing, at minimum, the following insurance coverage to be in force throughout the term of the bid,
proposal and/or contract:
General Liability ($100,000/$300,000 or Greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or Greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or Greater)
The certificate must reflect that Calhoun County is an additional insured.
Each insurance policy to be furnished by the vendor shall include, by endorsement to the policy, a
statement that a notice shall be given to the Calhoun County Auditor by certified mail thirty (30) days
prior to cancellation or upon any material change in coverage.
If the coverage period shown on the current certificate of coverage ends during the duration of the bid,
proposal and/or contract, the vendor must, prior to the end of the coverage period, file a new
certificate of coverage with the Calhoun County Auditor's Office showing that coverage has been
extended.
The vendor's failure to comply with any of these provisions is a breach of contract by the vendor which
entitles Calhoun County to declare the bid, proposal, and/or contract void if the vendor does not
remedy the breach within ten (10) days after receipt of notice of breach from Calhoun County.
This insurance shall be kept in force until the termination of the bid, proposal, and/or contract.
Calhoun County shall be covered as an additional insured. The vendor shall be responsible for any
deductions stated in the policy.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials, supplies,
equipment or services listed on the bid, proposal and/or contract, purchase order or invoice meets the
requirements, specifications and standards as provided for under the Federal Occupational Safety and
Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or pertaining to a
bid, proposal and/or contract may file a protest. The protest must be delivered in writing to the
Calhoun County Auditor's Office, in person or by certified mail return receipt requested prior to award.
Page 10 of 23
COUNTY OF CALHOUN, TEXAS
GENERAL CONDITIONS
The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County Auditor's
option, meeting with the protesting party. if the protest is successfully resolved by mutual agreement,
written verification of the resolution with specifics on each point addressed in the protest, will be
forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable documentation
and other information applying to the protest will be forwarded to Commissioners' Court, who will
promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to provide
such information. The decision of Commissioners' Court will be final
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may apply
to the disclosure of the information. Governmental bodies shall promptly release requested
information that is not confidential by law, either constitutional, statutory, or by judicial decision, or
information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
To request a bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: peggy.hall@calhouncotx.org
Page 11 of 23
COUNTY OF CALHOUN, TEXAS
BID SPECIFICATIONS FOR DELIVERED FUEL
BID INFORMATION
The quantities listed are merely estimates of annual usage -not actual order amounts. During the
period of the purchase contract, the County will buy only the actual quantity required, and it will
neither be obligated to the purchase of nor limited to the quantities listed. These supplies will only be
ordered as needed. The purchase contract will be awarded on the date as approved by Calhoun
County Commissioners' Court. The County reserves the right to reject any or all bids and to accept the
one deemed most advantageous to the County.
All bidders shall provide the Brand Name for each type of fuel in the space provided.
All bidders are required to bid a MARK-UP per gallon for each fuel type and location. The Mark -Up
shall include any and all delivery charges and fees that will be billed in addition to the Rack Price and
Taxes that are listed. MARK-UP WILL REMAIN CONSTANT THROUGHOUT THE TERM OF THE
CONTRACT.
Calhoun County is EXEMPT from all Federal Excise Taxes and Sales Tax (county, city and state sales
tax).
The County is aware that the Rack Price may vary throughout the term of the contract. Bidders shall
note on the bid sheet the method or source that will be used throughout the term of the contract to
determine the Rack Price and shall provide a sample copy of any documentation available with their
bid. In addition, the vendor shall supply documentation of corresponding rack price with each invoice.
All fuel tanks currently being used by the Calhoun County Precincts are owned by Calhoun County. The
awarded vendor shall supply Calhoun County a 1000 gallon skid fuel tank and pump with meter at no
additional charges.
Commissioners have the right to reject, at any time, any material that is undesirable. Calhoun County
legally accepts delivery of fuel after it is unloaded and approved by Commissioners.
Loaded weight of truck, trailer and material cannot exceed legal state and county weight limits on road
and bridges that approach designated job sites. Bidder shall check with Precinct Commissioner for
such limits.
Page 12 of 23
COUNTY OF CALHOUN, TEXAS
BID SPECIFICATIONS FOR DELIVERED FUEL
THE BELOW ESTIMATED QUANTITIES ARE NOT CIIARANTFFn MR TNF VFAR Aennl IAITc ren11 vn oV oV mcrn
Estimated
Location
Yearly
Quantity
Tank Size (Gallons)
Type of Fuel
(Gallons)
Precinct #1
Port
2,600
Diesel, Low Sulfur, On -Road
8,500
2,000
Gasoline, Unleaded, 87 Octane
6,000
Lavaca
3,000
Precinct #2
Port
&
Lavaca
1,000
Diesel, Low Sulfur, On -Road
8,500
1,000
Gasoline, Unleaded, 87 Octane
6,000
Precinct #3
Olivia
1,000
Diesel, Low Sulfur, On -Road
8,000
1,000
Gasoline, Unleaded, 87 Octane
4,000
Precinct #4
Seadrift
3,000 (104 E Dallas)
Gasoline, Unleaded, 87 Octane
9,000
3,000 (104 E Dallas)
Diesel, Low Sulfur, On -Road
6,000
1,000 (448 Harbor Rd)
Diesel, Low Sulfur, On -Road
4,000
Port
500
Gasoline, Unleaded, 87 Octane
4,000
Precinct #4
O'Connor
S00
Diesel, Low Sulfur, On -Road
3,000
** Fuel Skid
Port
Lavaca
�**1,000
Diesel, Low Sulfur, On -Road
NA
** Fuel Skid: 1,000 gallon skid with pump and meter to be provided by vendor at no charge.
Location for fuel delivery will be within close proximity to the Calhoun County Courthouse.
DELIVERY TIME
All materials ordered will be delivered to the delivery site designated and within 24 hours from time of
order. In the event a contracted vendor is unable to deliver the materials ordered within 24 hours
from time of order the County reserves the right to re -order the said material from any other vendor.
INVOICE INFORMATION
Each invoice must include a copy of the source document used to calculate the base price of the fuel
purchased, with such base price marked. The successful bidder shall use the same source document
throughout the term of the contract (example: weekly OPTS Price Index; rack pricing from the same
company, etc.).
Invoices must be billed to Calhoun County with reference to the Precinct or County Department that is
being invoiced.
Invoices must not include any Federal Excise Taxes or Sales Tax (county, city or state sales tax).
Page 13 of 23
COUNTY OF CALHOUN, TEXAS
BID SPECIFICATIONS FOR DELIVERED FUEL
BIDDER INFORMATION
Firm/Bidder
Address
City, State, Zip
E-Mail Address
Contact Person
Authorized Signature
Title
Date
Return the Following in a 9 x 12 or larger sealed envelope:
Outside of sealed envelope must be marked: BID FOR DELIVERED FUEL
► Entire Bid Package (pages 1-23) with all documents properly filled out
► Certificate of Insurance (See Page 10, General Conditions, Insurance)
► Form 1295 (See Page 7, General Conditions, Certificate of Interested Parties — Form 1295)
Page 14 of 23
STATE OF TEXAS 0
AFFIDAVIT
COUNTY OF CALHOUN {}
BEFORE ME, the undersigned authority, on this day personally appeared
known to me to be the person whose name is
subscribed to the following, who, upon oath, says:
I am the Manager, Secretary, or other agent or officer or the principal of the Bidder in the
matter of the bids to which this affidavit is attached, and I have full knowledge of the relations of the
Bidder with the other firms in this same line of business, and the Bidder is not a member of any trust,
pool or combination to control the price of supplies bid on, or to influence any person to bid or not to
bid thereon.
I further affirm that the Bidder has not given, offered to give, nor intends to give at any time
hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip,
favor, or service to a public servant in connection with the submitted bid.
Affiant
SWORN TO AND SUBSCRIBED BEFORE ME by the above Affiant, who, on oath states that the
facts contained in the above are true and correct, this day of 20_
Name of Bidder
Signed by
Title
Address
Phone Number
E-Mail Address
Notary Public in and for
County, Texas
Date
NOTE: BIDS NOT ACCOMPANIED BY THIS AFFIDAVIT WILL NOT BE CONSIDERED
The County of Calhoun does not discriminate on the basis of race, color, national origin, sex,
religion, age, and disability in employment or the provision of services.
Page 15 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #1
TANK(S) LOCATION: 305 HENRY BARBER WAY
PORT LAVACA, TX 77979
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL - ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Maper
Fuel Type
Gallon
Total
Gallon
Gallo
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 16 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #2
TANK(S) LOCATION: 5812 FM 1090
PORT LAVACA, TX 77979
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS
CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL -ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday. December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Mark -Up per
Fuel Type
Gallon
Total
Gallon
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 17 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #3
TANK(S) LOCATION: 24627 STATE HIGHWAY 172,
PORT LAVACA, TX 77979
(Precinct #3 is in Olivia, Texas)
THIS IS BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS
CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL - ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Mark -Up per
Fuel Type
Gallon
Gallon
Total
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 18 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #4
TANK(S) LOCATION: 104 E. DALLAS
SEADRIFT, TX 77983
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS
CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL -ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Mark -Up per
Fuel Type
Gallon
Total
Gallon
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 19 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #4
TANK(S) LOCATION: 448 HARBOR ROAD
SEADRIFT, TX 77983
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS
CONTRACT DATE:
JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID:
DELIVERED FUEL -ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING
Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Mark - Up per
Fuel Type
Gallon
Total
Gallon
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 20 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
PRECINCT #4
TANK(S) LOCATION: 93 TREVOR STREET OFF OF HIGHWAY 185
PORT O'CONNOR, TX 77982
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL - ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city, and state sales tax).
Applicable Tax per
Maper
Fuel Type
Gallon
Total
Gallon
Gallo
State -Not Federal
Gasoline, Unleaded, 87 Octane
Brand Name:
$
$
$
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 21 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
FUEL SKID
SKID LOCATION FOR FUEL DELIVERY: Within Close Proximity to the
Calhoun County Courthouse
Port Lavaca, TX 77979
THIS IS A BID FORM ONLY AND DOES NOT REPRESENT AN ORDER FOR A PURCHASE BY CALHOUN COUNTY.
VENDOR'S NAME AND ADDRESS
CONTRACT DATE: JANUARY 1, 2019 thru DECEMBER 31, 2019
INVITATION TO BID: DELIVERED FUEL - ANNUAL SUPPLY CONTRACT
DATE OF BID OPENING Thursday, December 6, 2018 at 2:00 PM
• All transportation costs must be included in bid.
• Estimated quantities are not guaranteed for the year.
Amounts will vary by need.
• Calhoun County is Exempt from all Federal Excise Taxes and Sales Tax
(county, city and state sales tax).
Applicable Tax per
Mark -Up per
Fuel Type
Gallon
Total
Gallon
State -Not Federal
Diesel, Low Sulfur (On Road)
Brand Name:
$
$
$
TERMS _%_DAYS, F.O.B. CALHOUN
Acceptance of the successful bid shall obligate the bidder to provide up to
COUNTY
the amount bid at the bid terms and conditions stated herein. Acceptance
of the successful bid shall only obligate the County to purchase some of
DELIVERY IN 24 HOURS FROM RECEIPT OF
the items from that bidder. The County reserves the right to require any
ORDER. The County of Calhoun reserves the
successful bidder to enter a separate written contract containing the
right to reject any and/or all bids and to
terms herein and other reasonable conditions.
waive any and/or all formalities and to
award purchase on individual basis.
Date:
Signature:
Title:
Page 22 of 23
COUNTY OF CALHOUN, TEXAS
INVITATION TO BID FORM
FUEL TANK DELIVERY SITES
Precinct #1 Precinct Barn
305 Henry Barber Way
Port Lavaca, TX 77979
Phone: 361-552-9242
Precinct#2 Precinct Barn
5812 FM 1090
Port Lavaca, TX 77979
Phone: 361-552-9656
Precinct #3 Precinct Barn
24627 State Highway 172
Port Lavaca, TX 77979
(Precinct 3 is in Olivia Texas)
Phone: 361-893-5346
Precinct #4 Precinct Barn #1
104 E. Dallas
Seadrift, TX 77983
Phone: 361-785-3141
Precinct Barn #2
448 Harbor Road
Seadrift, TX 77983
Phone: 361-785-3141
Precinct Barn #3
93 Trevor Street off of Highway 185
Port O'Connor, TX 77982
Phone: 361-785-3141
Fuel Skid: Location TBD within close proximity to the Calhoun County Courthouse
Port Lavaca, TX 77979
Phone: 361-552-9242
Page 23 of 23
PEGGY HALL
CRISTINA P TUMOR
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TERAS 77979 ERICA PEREZ
1" ASSISTANT AUDITOR TELEPHONE 13611553-4610 FAX 13611553-4614 ASSISTANT AUDITORS
CALHOUN COUNTY, TEXAS
CONTACT INFORMATION
COUNTY PRECINCTS
Calhoun County Precinct 1
Commissioner David Hall
305 Henry Barber Way (by the County Fairgrounds)
Port Lavaca, TX 77979
Office: 361-552-9242
Fax: 361-553-8734
Calhoun County Precinct 2
Commissioner Vern Lyssy
5812 FM 1090 (Six Mile)
Port Lavaca, TX 77979
Office: 361-552-9656
Fax: 361-553-6664
Calhoun County Precinct 3
Commissioner Clyde Syma
24627 State Hwy 172 (Olivia)
Port Lavaca, TX 77979
Office: 361-893-5346
Fax: 361-893-5309
Calhoun County Precinct 4-P
Commissioner Kenneth Finster
Trevor St off of Hwy 185
Port O'Connor, TX 77982
Use same numbers as Seadrift
Calhoun County Precinct 4-S
Commissioner Kenneth Finster
104 E Dallas St
PO Box 177
Seadrift, TX 77983
Office: 361-785-3141
Fax: 361-785-5602
Calhoun County Commissioners' Court — November 07, 2018
13. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 13)
To approve specifications and authorize the County Auditor to advertise for
bids for Road Materials for the period beginning January 1, 2019 and ending
June 30, 2019. Bids will be due Thursday December 06, 2018 and considered
for award on Wednesday, December 19, 2018. MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Pfeifer, County Judge
SECONDER: Vern Lyssy, Commissioner Pet 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 11 of 21
k-3
Agenda Item for
Commissioners' Court —Wednesday, November 7, 2018
Consider and take necessary action to approve specifications and authorize the County Auditor
to advertise for bids for Road Materials for the period beginning January 1, 2019 and ending
June 30, 2019. Bids will be due Thursday, December 6, 2018 and considered for award on
Wednesday, December 19, 2018.
CALHOUN COUNTY, TEXAS
2019901m06
ROAD MATERIALS
BID PERIOD: JANUARY 1, 2019 thru JUNE 30, 2019
CIN11MLLER
PEODYNALL
CRISTINA P TUMOR
202 S ANN ST, STE D DEMI CARRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ERICA PEREZ
1"ASSISTANT AUDITOR TELEPHONE 13611553.4610EAXI3611553-4614 ASSISTANT AUDITORS
INVITATION TO BID
2019.01-06 ROAD MATERIALS
JANUARY 1, 2019 thru JUNE 30, 2019
Calhoun County Commissioners' Court is accepting sealed bids for the following:
• PE 5 Aggregate
• Limestone-3/4 Inch to Dust
• Item 247, Type A Limestone, Grade 2 [1 % Inch]
• Item 247, Type A Limestone, Grade 3 [1 % Inch]
• Item 247, Type B (Flexible Processed Base), Grade 2
• Item 247, Type B (Flexible Processed Base), Grade 3
• Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock Asphalt) *Material Source out of
• Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock Asphalt) *Material Source out of
• Item 330, Type D (Pre -Mix Limestone)
• Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
• Pothole Repair - Item 330 D, Limestone Rock Asphalt (LRA)
BID PACKAGES: Maybe obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: peggy.hall@calhouncotx.org
BIDS DUE: By 2:00 PM, THURSDAY, DECEMBER 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Room 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope must be clearly marked: SEALED BID -ROAD MATERIALS
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3`d Floor, Room 301, Port Lavaca, Texas
CONTENTS
Return Instructions
General Conditions
Specifications for Road Materials
Invitation to Bid Forms (Page 1, 2, 3, 4, & 5)
Vendor and Order Information Form
Contact Information for County Precincts
Current Bid Tabulations —July 1, 2018 thru December 31, 2018
t
ER
R
PEUGY HALL
CRISTINA P TOA70N
202 S ANN ST, STE B DEWH CABRERA
CANDICE VILLARREAL PORT LAVACA, TENDS 17979 ERICA PEREZ
In ASSISTANT AUDITOR TELEPHONE (3611553-4610EAN136115534614 ASSISTANT AUDITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019.01-06 Road Materials
Return the following by 2:00 PM, THURSDAY, DECEMBER 6, 2018:
This information must be returned by the time and date due.
Failure to return the following information will void the bid.
1. Invitation to Bid Forms (Page 1, 2, 3, 4 & 5)
2. Form 1295 (see General Conditions, page 5)
* On #3 on Form 1295 put the following: 2019.01-06 Road Materials
3. Vendor/Order Information Form
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope
clearly marked: Sealed Bid— Road Materials
* If you send your bids by UPS, FEDEX, etc, the outside of this envelope
must be clearly marked: Sealed Bid — Road Materials
CALHOUN COUNTY, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all
requirements and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special
sections of Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract
shall be fully governed by the laws of the State of Texas and that Calhoun County may request
and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer
any questions except through an addendum that has been approved by Commissioners' Court
or at a mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid
forms, proposal forms, and/or contracts, and any other required information by the day and
time the bid, proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is
duly authorized to execute this bid, proposal and/or contract, and that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other
vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or
conditions of said bid have not been communicated by the individual signing nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of
the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the
error and initial each change. All responses typed or handwritten must be clear and legible.
Bid Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all completed bids, proposals
and/or contracts and required information and copies to the Calhoun County Judge's Office,
211 S. Ann St., 3rd Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the
time the bid, proposal and/or contract is received and the time the bid, proposal and/or
contract will be opened. A late delivery with an early postmark will not suffice. Calhoun
Page 1 of 9
County will not be responsible for the delivery of your bid, proposal and/or contract to the
office of the County Judge. Calhoun County is not responsible for late deliveries due to mail,
carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts.
If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the
County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be
accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope,
addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., P Floor, Suite
301, Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of
the bid or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the
bid, proposal and/or contract without prejudice to the vendor, by submitting a written request
for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal
and/or contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or
change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids,
proposals and/or contracts containing an error may be offered "as is" or withdrawn by the
vendor in accordance with applicable State Laws.
Bid Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or
contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has
approved the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from vendor's
performance. Vendor shall procure and maintain, with respect to the subject matter of this bid,
proposal and/or contract, appropriate insurance coverage including, as a minimum, general
liability and property damage, workers' compensation, employers liability and auto insurance
Page 2 of 9
with adequate limits to cover vendor's liability as may arise directly or indirectly from work
performed under terms of this bid, proposal and/or contract. Certification of such coverage
must name Calhoun County as an additional insured and be provided to the County upon
request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to
subrogation against Calhoun County as an indirect party to any suit arising out of personal or
property damages resulting from vendor's performance under this agreement.
Bonds•
If this bid or proposal requires submission of bid or proposal guarantee and performance bond,
there will be a separate page explaining those requirements. Bids or proposals submitted
without the required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and state and local (county and city)
sales tax. Tax exempt forms will be furnished upon request to the Calhoun County Auditor's
Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or
contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all
inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
and other charges are to be prepaid by the vendor and included in the bid, proposal and/or
contract prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, vendor must indicate the items required and their costs or
forfeit the right to payment for such items.
Inspections•
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for
quality, compliance with specifications and ability to meet the needs of the user. Should the
goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is
subject to rejection.
Awards•
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of
lowest and best bid, proposal and/or contract that met specifications in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than
one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in
determining which bid, proposal and/or contract will be most advantageous to Calhoun County.
An award is final only upon formal execution by the Calhoun County Commissioners' Court.
Page 3 of 9
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment:
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or
contract without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will
be given in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a
contract is required, the County Judge or other person authorized by Commissioners' Court
must sign the contract before it becomes binding on Calhoun County.
Delivery:
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Resections:
Articles not in accordance with samples and specifications must be removed by the vendor at
the vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid,
proposal and/or contract will be determined by Commissioners' Court or their designated
representative.
Termination:
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if
the vendor breaches any of the terms therein, including warranties of vendor or if the vendor
becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default
may be construed as, but not limited to, failure to deliver the proper goods and/or services
within the proper amount of time, and/or to properly perform any and all services required to
Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids,
proposals and/or contracts may be terminated without cause upon thirty (30) days written
notice to either party unless otherwise specified. The vendor or Calhoun County must state
therein the reasons for such cancellation. Calhoun County reserves the right to award
cancelled bid, proposal and/or contract to the next lowest and best vendor that met
specifications and is deemed to be in the interest of the County.
Page 4 of 9
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a
vendor owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84th Texas Legislature through
adoption of House Bill 1295.
Senate Bill 255 adopted by the 85th Legislature Regular Session amended the law effective for
contracts entered into or amended on or after January 1, 2018. Additional exemptions from
Form 1295 requirement were added for 1) a contract with a publicly traded business entity,
including a wholly owned subsidiary of the business entity, 2) a contract with an electric utility
as defined by Section 31.002 of the Utilities Code, or 3) a contract with a gas utility as defined
by Section 121.001 of the Utilities Code. Notarization of Form 1295 has been replaced by an
unsworn statement under penalty of perjury by an authorized representative of the business
entity.
The Texas Ethics Commission promulgated rules to implement the law and established an
online portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a
Certificate of Interested Parties (Form 1295) has been completed and provided to the County at
the time the contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether
for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an
existing contract (bids and/or proposals also require Form 1295). The law does not apply to a
contract, bid and/or proposal between the County and another governmental entity or state
agency. The county is required to file Form 1295 with the state within thirty (30) days of
approving a contract with a business entity. Governmental transparency is the objective of the
law.
A business entity will generate Form 1295 online. A business entity must use the application at
the Texas Ethics Commission website to enter the required information on Form 1295 and print
a copy of the completed form, which will include a certification of filing that will contain a
unique certification number and date filed in the box marked "Office Use Only" located at the
top right hand corner of the form.
An authorized agent of the business entity must sign the printed copy of the form affirming
under the penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or
contract with a business entity unless it is accompanied by a completed, signed Form 1295 or a
signed statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract
or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement
Page 5 of 9
of receipt of the Form 1295 with the Texas Ethics Commission, The Texas Ethics Commission
will post the completed Form 1295 to its website within seven (7) business days after Calhoun
County acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was
not on the federal government's list of suspended, ineligible or debarred vendors and that
vendor has not been placed on this list between the time of its bid, proposal and/or contract
submission and the time of execution of the bid, proposal and/or contract. If vendor is placed
on this list during the term of the bid, proposal and/or contract, the vendor shall notify the
Calhoun County Auditor. False certification or failure to notify may result in termination of the
bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and state and local (county and city)
sales tax.
Payment of all invoices will be made once the purchase order and invoice(s) are properly and
timely submitted to the County Treasurer's Office by the appropriate County department. Each
County department is responsible for submitting their purchase orders for payment to the
County Treasurer's Office by the deadline time and date set forth by the Treasurer's office. No
payment can be made or mailed out until approved by Commissioners' Court. Purchase order
due dates/times and Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render the order null and void to the extent funds are not
available and any delivered but unpaid goods will be returned to the seller by the county.
Gratuities•
Calhoun County may, by written notice to the vendor, cancel any order and/or service without
liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or
otherwise were offered or given by the vendor, or any agent or representative of the vendor to
any officer or employee of Calhoun County with a view toward securing an order and/or
service. In the event an order and/or service is canceled by the County pursuant to this
provision, the County shall be entitled, in addition to any other rights and remedies, to recover
or withhold the amount of the cost incurred by vendor in providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render
an order voidable at the option of the County. Vendor warrants that the goods and/or services
furnished will conform to the specifications, drawings, and description listed in the bid
invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the
event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.
Page 6 of 9
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered
portion of an order and/or services if vendor breaches any of the terms hereof including
warranties of vendor, or if the vendor becomes insolvent or files for protection under the
bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other
remedies, which Calhoun County may have in law or equity.
Force Maieure:
Force Majeure means a delay encountered by a party in the performance of its obligations
under this Agreement, which is caused by an event beyond the reasonable control of that party.
Without limiting the generality of the foregoing, "Force Majeure" shall include but not be
restricted to the following types of events: acts of God or public enemy; acts of governmental
or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe
weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors.
In the event of a Force Majeure, the affected party shall not be deemed to have violated its
obligations under this Agreement, and the time for performance of any obligations of that party
shall be extended by a period of time necessary to overcome the effects of the Force Majeure,
provided that the foregoing shall not prevent this Agreement from terminating in accordance
with the termination provisions. If any event constituting a Force Majeure occurs, the affected
party shall notify the other parties in writing, within twenty-four (24) hours, and disclose the
estimated length of delay, and cause of the delay.
Waiver:
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged
in whole or in part by a waiver or renunciation of the claim or right unless the waiver or
renunciation is supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term
"Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or
contract.
Prohibition against Personal Interest in Bids, Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or
indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf
of the County as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary
action under applicable laws, statutes and codes of the State of Texas. Any violation of this
section, with the knowledge, expressed or implied of the person or corporation contracting
with the County shall render the bid, proposal and/or contract involved voidable by the
Calhoun County Commissioners' Court.
Insurance:
Before commencing work, the successful vendor shall be required, at his own expense, to
furnish the Calhoun County Auditor within ten (10) days of notification of award with a
Page 7 of 9
certificate of insurance showing the following insurance coverage to be in force throughout the
term of the bid, proposal and/or contract:
General Liability ($100,000/$300,000 or greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater)
The certificate must reflect that Calhoun County is an additional insured on the General Liability
coverage.
Each insurance policy to be furnished by successful vendor shall include, by endorsement to the
policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail
thirty (30) days prior to cancellation or upon any material change in coverage.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials,
supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or
invoice meets the requirements, specifications and standards as provided for under the Federal
Occupational Safety and Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or
pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered
in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County
Auditor's option, meeting with the protesting party. if the protest is successfully resolved by
mutual agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to
provide such information. The decision of Commissioners' Court will be final
Page 8 of 9
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may
apply to the disclosure of the information. Governmental bodies shall promptly release
requested information that is not confidential by law, either constitutional, statutory, or by
judicial decision, or information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.ors
To request a bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: peggy.hall@calhouncotx.org
Page 9 of 9
SPECIFICATIONS FOR
ROAD MATERIALS
The County of Calhoun is requesting sealed bids for Road Materials as needed by the following Road
and Bridge Precincts:
Precinct #1, Fairgrounds Area - Stockpile or Jobsites
Precinct #2, Six Mile Area - Stockpile or Jobsites
Precinct #3, Olivia Area - Stockpile or Jobsites
Precinct #4-P, Port O'Connor Area - Stockpile or Jobsites
Precinct #4-S, Seadrift Area - Stockpile or Jobsites
BID TERM
The bid shall be in effect for a period of Six (6) Months beginning January 1, 2019 and ending
June 30, 2019.
BID MATERIALS
• PE 5 Aggregate
• Limestone-3/4 Inch to Dust
• Item 247, Type A Limestone, Grade 2 [1 % Inch]
• Item 247, Type A Limestone, Grade 3 [1 % Inch]
• Item 247, Type B (Flexible Processed Base), Grade 2
• Item 247, Type B (Flexible Processed Base), Grade 3
• Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock Asphalt),
* Material Source out of
• Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock Asphalt),
* Material Source out of
• Item 330, Type D (Pre -Mix Limestone)
• Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
• Pothole Repair - Item 330 D, Limestone Rock Asphalt (LRA)
The material will be used to construct a base course, a surface course, a level -up course,
pothole repair, or any combination of these courses of the types and grade using a
cold -mixed material consisting of native limestone rock asphalt (LRA) aggregate, fluxing
material, water.
LRA Mixture -Furnish LRA according to DMS-9210, "Limestone Rock Asphalt (LRA)",
Item 330 D per the Surface Aggregate Classification plans as set forth by TXDOT Standard
Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2014.
No material will be accepted that has been blended and stored on the producer's pad for
more than 24 hours prior to loading and shipment.
Page 1 of 3
The request for a, bid on a material does not guarantee that Calhoun County will purchase this
material during the bid period.
Calhoun County reserves the right to reject any or all bids and to accept the bid deemed most
advantageous to Calhoun County.
Calhoun County Commissioners have the right to reject, at any time, any material that is undesirable
for either road or stockpileAobsite location.
Materials shall meet or exceed "Texas Department of Transportation Current Standard Specifications
for Construction and Maintenance of Highways, Streets and Bridges.
Delivery shall be FOB Destination to designated stockpile or jobsite.
All charges must be included in bid price or clearly stated on bid form. Additional charges listed
separately, if any, will increase the amount of the bid.
No other charges, including freight, may be added to the bid price when invoiced unless these
charges were noted on the bid form and awarded as such.
Calhoun County is not responsible for errors if the bid forms are handwritten. It is recommended
that all information submitted by the vendor on the bid forms be typed.
Exceptions taken to the specifications and listed on the vendor's bid may void the bid.
The award of a bid will be voided if specifications are not followed. The bid would then be awarded
to the vendor which submitted the next lowest bid that met specifications.
Calhoun County Commissioners have the right to stop hauling and or delivery of product or products
at any time due to weather, road conditions or machinery breakdowns. No penalties or charges will
be billed to Calhoun County if hauling and or delivery of product(s) is stopped due to weather, road
conditions or machinery breakdowns.
When required, all materials ordered will be delivered to the site designated and within 24 hours
from time of order. In the event the vendor is unable to deliver the materials ordered with 24 hours
from time of order, Calhoun County reserves the right to re -order the said material from the vendor
which submitted the next lowest bid that met specifications and can deliver within 24 hours from
time of order.
All materials not conforming to the requirements of these specifications will be rejected and shall be
removed immediately from the delivery site by the vendor and at the vendor's cost.
Material description per bid specifications and awarded bid price per ton and other charge, if any
other charge was included in award, must appear on all invoices in order to be considered for
payment.
Page 2 of 3
Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing
and to perform random audits of test reports. Calhoun County representatives may sample materials
from the manufacturing plant, terminal, shipping container and any other source they deem
necessary to insure reliability of the products. Regardless of results of any materials test required by
Calhoun County, all costs incurred for such tests shall be paid for by the vendor.
NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will
be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a
bid package.
All disputes or protests will be held in Calhoun County, Texas.
A completed Form 1295 must be returned with the bid. (See General Conditions, page 5, Certificate
of Interested Parties — Form 1295.)
Information to be returned by the time and date due:
1. Invitation To Bid Form (Page 1-5)
2. A Completed Form 1295
See General Conditions, page 5, Certificate of Interested Parties — Form 1295.
► On #3 on Form 1295 Put the Following: 2019.01-06 Road Materials
3. Vendor/Order Information Form
* Please Do Not Fold any of the above information.
* Bid information must be returned in a sealed 9 x 12 or larger envelope clearly marked:
"Sealed Bid — Road Materials"
* If you send your bids by UPS, FEDEX, etc., the outside of this envelope must be clearly marked:
"Sealed Bid — Road Materials"
Page 3 of 3
CALHOUN COUNTY, TEXAS
VENDOR:
ROAD MATERIALS - INVITATION TO BID
Type or Print Name of Business
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: January 1, 2019 thru June 30, 2019
Bids Due: 2:00 PM, Thursday, December 6, 2018
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 1- Fairgrounds Area - Stockpile or Jobsites
PE 5 Aggregate
per Ton; Minimum Load
Limestone-3/4 Inch to Dust
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 2 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 3 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 2
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 3
per Ton; Minimum Load
Item 302,Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
P
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
Pothole Repair, Item 330 D, Limestone Rock Asphalt (LRA)
per yard; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individualhas read the entire Invitation to Bid Package and fully understands and has followed all
specifications and general conditions.
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of
Notes:
Remember to Include with your bid: Form 1295 and Vendor/Order Form PAGE 1 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
VENDOR:
Type or Print Name of Business
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: January 1, 2019 thru June 30, 2019
Bids Due: 2:00 PM, Thursday, December 6, 2018
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 2 -Six Mile Area - Stockpile orJobsites
PE 5Aggregate
per Ton; Minimum Load
Limestone-3/4 Inch to Dust
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 2 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 3 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 2
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 3
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of .
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
Pothole Repair, Item 330 D, Limestone Rock Asphalt (LRA)
per Yard; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individualhas read the entire Invitation to Bid Package and fully understands and has foflowed all
specifications and general conditions.
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of Bid
Notes:
Remember to Include with your bid: Form 1295 and Vendor/Order Form PAGE 2 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
VENDOR:
Type or Print Name of Business
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: January 1, 2019 thru June 30, 2019
Bids Due: 2:00 PM, Thursday, December 6, 2018
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 3 - Olivia Area - Stockpile or Jobsites
PE 5 Aggregate
per Ton; Minimum Load
Limestone-3/4 Inch to Dust
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 2 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 3 [13/4Inch]
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 2
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 3
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum load
p
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
Pothole Repair, Item 330 D, Limestone Rock Asphalt (LRA)
per Yard Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individualhas read the entire Invitation to Bid Package and fully understands and has followed all
specifications and general conditions.
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of Bid: Notes:
Remember to Include with your bid: Form 1295 and Vendor/Order Form PAGE 3 of 5
CALHOUN COUNTY, TEXAS
VENDOR:
ROAD MATERIALS - INVITATION TO BID
Type or Print Name of Business
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: January 1, 2019 thru June 30, 2019
Bids Due: 2:00 PM, Thursday, December 6, 2018
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-P - Port O'Connor Area - Stockpile or Jobsites
PE5Aggregate
per Ton; Minimum Load
Limestone-3/4 Inch to Dust
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 2 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 3 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 2
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 3
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of r
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
Pothole Repair, Item 330 D, Limestone Rock Asphalt (LRA)
per Yard; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individualhas read the entire Invitation to Bid Package and fully understands and has followed all
specifications and general conditions .
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of Bid
Notes:
Remember to Include with your bid: Form 1295 and Vendor/Order Form PAGE 4 of 5
CALHOUN COUNTY, TEXAS
VENDOR:
ROAD MATERIALS - INVITATION TO BID
Type or Print Name of Business
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: January 1, 2019 thru June 30, 2019
Bids Due: 2:00 PM, Thursday, December 6, 2018
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INKAND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-S - Seadrift Area - Stockpile or Jobsites
PE 5 Aggregate
per Ton; Minimum Load
Limestone-3/4 Inch to Dust
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 2 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type A Limestone, Grade 3 [13/4 Inch]
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 2
per Ton; Minimum Load
Item 247, Type B (Flexible Processed Base), Grade 3
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of *
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
Pothole Repair, Item 330 D, Limestone Rock Asphalt (LRA)
per Yard; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and hos followed all
specifications and general conditions.
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of
Notes:
Remember to Include with your bid: Form 1295 and Vendor/Order Form PAGE 5 of 5
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address:
Remittance Address:
Telephone:
Fax•
Email:
Signature of Authorized Representative:
Printed name of Authorized Rep:
ORDER — CONTACT INFORMATION
Order Contact Name & Title:
Order Contact Telephone:
Order Contact Fax:
Order Contact Email:
Return this form with your bid.
CINNIMLLER
PEBBY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TENAS n919 ERICA PEREZ
Pr ASSISTANT AUDITOR TELEPHONE (36115534610FAX13611553.4614 ASSISTANT AUDITORS
CALHOUN COUNTY, TEXAS
CONTACT INFORMATION
COUNTY PRECINCTS
Calhoun County Precinct 1
Commissioner David Hall
305 Henry Barber Way (by the County Fairgrounds)
Port Lavaca, TX 77979
Office: 361-552-9242
Fax: 361-553-8734
Calhoun County Precinct 2
Commissioner Vern Lyssy
5812 FM 1090 (Six Mile)
Port Lavaca, TX 77979
Office: 361-552-9656
Fax: 361-553-6664
Calhoun County Precinct 3
Commissioner Clyde Syma
24627 State Hwy 172 (Olivia)
Port Lavaca, TX 77979
Office: 361-893-5346
Fax: 361-893-5309
Calhoun County Precinct 4-P
Commissioner Kenneth Finster
Trevor St off of Hwy 185
Port O'Connor, TX 77982
Use same numbers as Seadrift
Calhoun County Precinct 4-S
Commissioner Kenneth Finster
104 E Dallas St
PO Box 177
Seadrift, TX 77983
Office: 361-785-3141
Fax: 361-785-5602
ROAD MATERIALS
CURRENT BID TABULATIONS
July 1, 2018 thru December 31, 2018
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Calhoun County Commissioners' Court— November 07, 2018
14. ACKNOWLEDGE (AGENDA ITEM NO. 14)
To approve specifications and authorize the County Auditor to advertise for
bids for Asphalts, Oils and Emulsions for the period beginning January 1,
2019 and ending June 30, 2019. Bids will be due Thursday, December 6,
2018 and considered for award on Wednesday, December 19, 2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 12 of 21
!1 y
Agenda Item for
Commissioners' Court —Wednesday, November 7, 2018
Consider and take necessary action to approve specifications and authorize the County Auditor
to advertise for bids for Asphalts, Oils and Emulsions for the period beginning January 1, 2019
and ending June 30, 2019. Bids will be due Thursday, December 6, 2018 and considered for
award on Wednesday, December 19, 2018.
CALHOUN COUNTY, TEXAS
2019s0lm06
ASPHALTS,
OILS,
51p
EMULSIONS
BID PERIOD: JANUARY 1, 2019 thru JUNE 30, 2019
PECCY NAIL
CRISTINA P TUMOR
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 71919 ERICA PEREI
In ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX136115534614 ASSISTANT AUDITORS
INVITATION TO BID
2019.01-06
ASPHALTS, OILS AND EMULSIONS
JANUARY 1, 2019 thru JUNE 30, 2019
Calhoun County Commissioners' Court is accepting sealed bids for the following:
Primer Oil
AC-5
RC250
CRS-2
CRS-2P
BID PACKAGES: May be obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: pegsy.hall@calhouncotx.org
BIDS DUE: By 2:00 PM, THURSDAY, DECEMBER 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Room 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope must be clearly marked:
SEALED BID - ASPHALTS, OILS AND EMULSIONS
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3`d Floor, Room 301, Port Lavaca, Texas
CONTENTS
Return Instructions
General Conditions
Specifications for Asphalts, Oils and Emulsions
Invitation to Bid Form
Vendor and Order Information Form
Contact Information for County Precincts
Current Bid Tabulations — July 1, 2018 thru December 31, 2018
CI
R
PEBOY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABREBA
CANDICE VILLARREAL PORT LAUACA. TEXAS 71919 ERICA PEREZ
1"ASSISTANT AUDITOR TELEPHONE (3611553-4610FAX136115534614 ASSISTANT AUDITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019.01-06
Asphalts, Oils & Emulsions
Return the following bV 2:00 PM, THURSDAY, DECEMBER 6, 2018:
This information must be returned by the time and date due.
Failure to return the following information will void the bid.
1. Invitation to Bid Form
2. Form 1295 (see General Conditions, page 5)
* On #3 on Form 1295 put the following: 2019.01-06 Asphalts, Oils & Emulsions
3. Vendor/Order Information Form
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope
clearly marked: "Sealed Bid — Asphalts, Oils & Emulsions"
* If you send your bids by UPS, FEDEX, etc, the outside of this envelope
must be clearly marked: "Sealed Bid —Asphalts, Oils & Emulsions"
CALHOUN COUNTY, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all
requirements and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special
sections of Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract
shall be fully governed by the laws of the State of Texas and that Calhoun County may request
and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid, Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer
any questions except through an addendum that has been approved by Commissioners' Court
or at a mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid
forms, proposal forms, and/or contracts, and any other required information by the day and
time the bid, proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is
duly authorized to execute this bid, proposal and/or contract, and that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other
vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or
conditions of said bid have not been communicated by the individual signing nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of
the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the
error and initial each change. All responses typed or handwritten must be clear and legible.
Bid Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all completed bids, proposals
and/or contracts and required information and copies to the Calhoun County Judge's Office,
211 S. Ann St., 3rd Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the
time the bid, proposal and/or contract is received and the time the bid, proposal and/or
contract will be opened. A late delivery with an early postmark will not suffice. Calhoun
Page 1 of 9
County will not be responsible for the delivery of your bid, proposal and/or contract to the
office of the County Judge. Calhoun County is not responsible for late deliveries due to mail,
carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts.
If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the
County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be
accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope,
addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., 3rd Floor, Suite
301, Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of
the bid or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the
bid, proposal and/or contract without prejudice to the vendor, by submitting a written request
for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal
and/or contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or
change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids,
proposals and/or contracts containing an error may be offered "as is" or withdrawn by the
vendor in accordance with applicable State Laws.
Bid Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or
contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has
approved the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from vendor's
performance. Vendor shall procure and maintain, with respect to the subject matter of this bid,
proposal and/or contract, appropriate insurance coverage including, as a minimum, general
liability and property damage, workers' compensation, employers liability and auto insurance
Page 2 of 9
with adequate limits to cover vendor's liability as may arise directly or indirectly from work
performed under terms of this bid, proposal and/or contract. Certification of such coverage
must name Calhoun County as an additional insured and be provided to the County upon
request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to
subrogation against Calhoun County as an indirect party to any suit arising out of personal or
property damages resulting from vendor's performance under this agreement.
Bonds•
If this bid or proposal requires submission of bid or proposal guarantee and performance bond,
there will be a separate page explaining those requirements. Bids or proposals submitted
without the required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and sales tax (state, city and county
sales tax). Tax exempt forms will be furnished upon request to the Calhoun County Auditor's
Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or
contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all
inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
and other charges are to be prepaid by the vendor and included in the bid, proposal and/or
contract prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, vendor must indicate the items required and their costs or
forfeit the right to payment for such items.
Inspections:
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for
quality, compliance with specifications and ability to meet the needs of the user. Should the
goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is
subject to rejection.
Awards:
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of
lowest and best bid, proposal and/or contract that met specifications in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than
one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in
determining which bid, proposal and/or contract will be most advantageous to Calhoun County.
An award is final only upon formal execution by the Calhoun County Commissioners' Court.
Page 3 of 9
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment:
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or
contract without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will
be given in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a
contract is required, the County Judge or other person authorized by Commissioners' Court
must sign the contract before it becomes binding on Calhoun County.
Delivery
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Resections:
Articles not in accordance with samples and specifications must be removed by the vendor at
the vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid,
proposal and/or contract will be determined by Commissioners' Court or their designated
representative.
Termination•
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if
the vendor breaches any of the terms therein, including warranties of vendor or if the vendor
becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default
may be construed as, but not limited to, failure to deliver the proper goods and/or services
within the proper amount of time, and/or to properly perform any and all services required to
Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids,
proposals and/or contracts may be terminated without cause upon thirty (30) days written
notice to either party unless otherwise specified. The vendor or Calhoun County must state
therein the reasons for such cancellation. Calhoun County reserves the right to award
cancelled bid, proposal and/or contract to the next lowest and best vendor that met
specifications and is deemed to be in the interest of the County.
Page 4 of 9
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a
vendor owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84`h Texas Legislature through
adoption of House Bill 1295.
Senate Bill 255 adopted by the 85th Legislature Regular Session amended the law effective for
contracts entered into or amended on or after January 1, 2018. Additional exemptions from
Form 1295 requirement were added for 1) a contract with a publicly traded business entity,
including a wholly owned subsidiary of the business entity, 2) a contract with an electric utility
as defined by Section 31.002 of the Utilities Code, or 3) a contract with a gas utility as defined
by Section 121.001 of the Utilities Code. Notarization of Form 1295 has been replaced by an
unsworn statement under penalty of perjury by an authorized representative of the business
entity.
The Texas Ethics Commission promulgated rules to implement the law and established an
online portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a
Certificate of Interested Parties (Form 1295) has been completed and provided to the County at
the time the contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether
for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an
existing contract (bids and/or proposals also require Form 1295). The law does not apply to a
contract, bid and/or proposal between the County and another governmental entity or state
agency. The county is required to file Form 1295 with the state within thirty (30) days of
approving a contract with a business entity. Governmental transparency is the objective of the
law.
A business entity will generate Form 1295 online. A business entity must use the application at
the Texas Ethics Commission website to enter the required information on Form 1295 and print
a copy of the completed form, which will include a certification of filing that will contain a
unique certification number and date filed in the box marked "Office Use Only" located at the
top right hand corner of the form.
An authorized agent of the business entity must sign the printed copy of the form affirming
under the penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or
contract with a business entity unless it is accompanied by a completed, signed Form 1295 or a
signed statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract
or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement
Page 5 of 9
of receipt of the Form 1295 with the Texas Ethics Commission. The Texas Ethics Commission
will post the completed Form 1295 to its website within seven (7) business days after Calhoun
County acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was
not on the federal government's list of suspended, ineligible or debarred vendors and that
vendor has not been placed on this list between the time of its bid, proposal and/or contract
submission and the time of execution of the bid, proposal and/or contract. If vendor is placed
on this list during the term of the bid, proposal and/or contract, the vendor shall notify the
Calhoun County Auditor. False certification or failure to notify may result in termination of the
bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and sales tax (state, city and county
sales tax).
Payment of all invoices will be made once the purchase order and invoice(s) are properly and
timely submitted to the County Treasurer's Office by the appropriate County department. Each
County department is responsible for submitting their purchase orders for payment to the
County Treasurer's Office by the deadline time and date set forth by the Treasurer's office. No
payment can be made or mailed out until approved by Commissioners' Court. Purchase order
due dates/times and Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render the order null and void to the extent funds are not
available and any delivered but unpaid goods will be returned to the seller by the county.
Gratuities•
Calhoun County may, by written notice to the vendor, cancel any order and/or service without
liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or
otherwise were offered or given by the vendor, or any agent or representative of the vendor to
any officer or employee of Calhoun County with a view toward securing an order and/or
service. In the event an order and/or service is canceled by the County pursuant to this
provision, the County shall be entitled, in addition to any other rights and remedies, to recover
or withhold the amount of the cost incurred by vendor in providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render
an order voidable at the option of the County. Vendor warrants that the goods and/or services
furnished will conform to the specifications, drawings, and description listed in the bid
invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the
event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.
Page 6 of 9
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered
portion of an order and/or services if vendor breaches any of the terms hereof including
warranties of vendor, or if the vendor becomes insolvent or files for protection under the
bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other
remedies, which Calhoun County may have in law or equity.
Force Majeure:
Force Majeure means a delay encountered by a party in the performance of its obligations
under this Agreement, which is caused by an event beyond the reasonable control of that party.
Without limiting the generality of the foregoing, "Force Majeure" shall include but not be
restricted to the following types of events: acts of God or public enemy; acts of governmental
or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe
weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors.
In the event of a Force Majeure, the affected party shall not be deemed to have violated its
obligations under this Agreement, and the time for performance of any obligations of that party
shall be extended by a period of time necessary to overcome the effects of the Force Majeure,
provided that the foregoing shall not prevent this Agreement from terminating in accordance
with the termination provisions. If any event constituting a Force Majeure occurs, the affected
party shall notify the other parties in writing, within twenty-four (24) hours, and disclose the
estimated length of delay, and cause of the delay.
Waiver:
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged
in whole or in part by a waiver or renunciation of the claim or right unless the waiver or
renunciation is supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term
"Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or
contract.
Prohibition against Personal Interest in Bids, Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or
indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf
of the County as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary
action under applicable laws, statutes and codes of the State of Texas. Any violation of this
section, with the knowledge, expressed or implied of the person or corporation contracting
with the County shall render the bid, proposal and/or contract involved voidable by the
Calhoun County Commissioners' Court.
Insurance•
Before commencing work, the successful vendor shall be required, at his own expense, to
furnish the Calhoun County Auditor within ten (10) days of notification of award with a
Page 7 of 9
certificate of insurance showing the following insurance coverage to be in force throughout the
term of the bid, proposal and/or contract:
General Liability ($100,000/$300,000 or greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater)
The certificate must reflect that Calhoun County is an additional insured on the General Liability
coverage.
Each insurance policy to be furnished by successful vendor shall include, by endorsement to the
policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail
thirty (30) days prior to cancellation or upon any material change in coverage.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials,
supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or
invoice meets the requirements, specifications and standards as provided for under the Federal
Occupational Safety and Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or
pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered
in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County
Auditor's option, meeting with the protesting party. If the protest is successfully resolved by
mutual agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to
provide such information. The decision of Commissioners' Court will be final
Page 8 of 9
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may
apply to the disclosure of the information. Governmental bodies shall promptly release
requested information that is not confidential by law, either constitutional, statutory, or by
judicial decision, or information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
To request a bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: peggv.hall@calhouncotx.org
Page 9 of 9
SPECIFICATIONS FOR
ASPHALTS, OILS AND EMULSIONS
The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed by the
following Road and Bridge Precincts:
Precinct #1, Fairgrounds Area — Stockpile or Jobsites
Precinct #2, Six Mile Area — Stockpile or Jobsites
Precinct #3, Olivia Area — Stockpile or Jobsites
Precinct #4-P, Port O'Connor Area — Stockpile or Jobsites
Precinct #4-S, Seadrift Area — Stockpile or Jobsites
BID TERM
The bid shall be in effect for a period of Six (6) Months beginning January 1, 2019 and ending
June 30, 2019.
BID MATERIALS
• Primer Oil
Item 300, Asphalts, Oils and Emulsions
• AC-5
• RC250—Temperature must be no lower than 130'
• CRS-2 —Temperature must be no lower than 150' and no higher than 180°
• CRS-2P —Temperature must be no lower than 150° and no higher than 180°
The request for a bid on a material does not guarantee that Calhoun County will purchase this
material during the bid period.
Calhoun County reserves the right to reject any or all bids and to accept the bid deemed most
advantageous to Calhoun County.
Calhoun County Commissioners have the right to reject at any time any material that is undesirable
for either road or jobsite location.
Materials shall meet or exceed "Texas Department of Transportation Current Standard
Specifications for Construction and Maintenance of Highways Streets and Bridges".
Pump and hoses are to be furnished by vendor at no extra charge or shall be included in the bid.
All charges must be included in bid price or clearly stated on bid form. Additional charges listed
separately, if any, will increase the amount of the bid.
Demurrage charges stated separately from the bid price of the material will increase the amount of
the bid price listed for the material.
Delivery shall be FOB Destination to designated delivery site.
Page 1 of 3
No other charges, including freight, may be added to the bid price when invoiced unless these
Charges were noted on the bid form and awarded as such.
Specifications are not being met if materials are not delivered at the required temperatures.
Calhoun County is not responsible for errors if the bid forms are handwritten. It is recommended
that all information submitted by the vendor on the bid forms be typed.
Exceptions taken to the specifications and listed on the vendor's bid may void the bid.
The award of a bid will be voided if specifications are not followed. The bid would then be awarded
to the vendor which submitted the next lowest bid that met specifications.
Calhoun County Commissioners have the right to stop hauling and or delivery of product or products
at any time due to weather, road conditions or machinery breakdowns. No penalties or charges will
be billed to Calhoun County if hauling and or delivery of product(s) is stopped due to weather, road
conditions or machinery breakdowns.
When required, all materials ordered will be delivered to the site designated and within 24 hours
from time of order. In the event the vendor is unable to deliver the materials ordered within 24
hours from time of order, the County reserves the right to re -order the said material from the vendor
which submitted the next lowest bid that met specifications and can deliver within 24 hours from
time of order.
All materials not conforming to the requirements of these specifications will be rejected and shall be
removed immediately from the delivery site by the vendor and at the vendor's cost.
Material description per bid specifications, awarded bid price per gallon and demurrage or other
charge, if any were included in award, must appear on all invoices in order to be considered for
payment.
Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing
and to perform random audits of test reports. County representatives may sample materials from
the manufacturing plant, terminal, shipping container and any other source they deem necessary to
insure reliability of the products. Regardless of results of any materials test required by the County,
all costs incurred for such tests shall be paid for by the vendor.
NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will
be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a
bid package.
All disputes or protests will be held in Calhoun County, Texas.
A completed Form 1295 must be returned with the bid. (See General Conditions, page 5, Certificate
of Interested Parties — Form 1295.)
Page 2 of 3
information to be returned by the time and date due:
1. Invitation To Bid Form
2. A Completed Form 1295
See General Conditions, page 5, Certificate of Interested Parties — Form 1295.
► On #3 on Form 1295 Put the Following: 2019.01-06 Asphalts, Oils & Emulsions
3. Vendor/Order Information Form
* Please Do Not Fold any of the above information.
* Bid information must be returned in a sealed 9 x 12 or larger envelope clearly marked:
"Sealed Bid —Asphalts, Oils & Emulsions"
* If you send your bids by UPS, FEDEX, etc., the outside of this envelope must be clearly marked:
"Sealed Bid —Asphalts, Oils & Emulsions"
Page 3 of 3
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Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address:
Remittance Address:
Telephone:
Fax:
Email:
Signature of Authorized Representative:
Printed name of Authorized Rep:
ORDER — CONTACT INFORMATION
Order Contact Name & Title:
Order Contact Telephone:
Order Contact Fax:
Order Contact Email:
Return this form with your bid.
C
R
PECDY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEMS77979 ERICA PEREZ
1" ASSISTANT AUDITOR TELEPHONE (3611553.4610FAX 136115534614 ASSISTANT AUDITORS
CALHOUN COUNTY, TEXAS
CONTACT INFORMATION for COUNTY PRECINCTS
COUNTY PRECINCTS
Calhoun County Precinct 1
Commissioner David Hall
305 Henry Barber Way (by the County Fairgrounds)
Port Lavaca, TX 77979
Office: 361-552-9242
Fax: 361-553-8734
Calhoun County Precinct 2
Commissioner Vern Lyssy
5812 FM 1090 (Six Mile)
Port Lavaca, TX 77979
Office: 361-552-9656
Fax: 361-553-6664
Calhoun County Precinct 3
Commissioner Clyde Syma
24627 State Hwy 172 (Olivia)
Port Lavaca, TX 77979
Office: 361-893-5346
Fax: 361-893-5309
Calhoun County Precinct 4-P Calhoun County Precinct 4-S
Commissioner Kenneth Finster Commissioner Kenneth Finster
Trevor St off of Hwy 185 104 E Dallas St
Port O'Connor, TX 77982 PO Box 177
Use same numbers as Seadrift Seadrift, TX 77983
Office: 361-785-3141
Fax: 361-785-5602
ASPHALTS, OILS &
EMULSIONS
BID TABULATIONS
FOR THE CURRENT BID PERIOD
July 1, 2018 thru December 31, 2018
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Calhoun County Commissioners' Court— November 07, 2018
15. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 15)
To approve specifications and authorize the County Auditor to advertise for
bids for Insecticides for Mosquito Control for the period beginning January 1,
2019 and ending December 31, 2019. Bids will be due Thursday, December 6,
2018 and considered for award on Wednesday, December 19, 2018. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: David Hall, Commissioner Pet 1
SECONDER: Vein Lyssy, Commissioner Pet 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 13 of 21
Agenda Item for
Commissioners' Court — Wednesday, November 7, 2018
Consider and take necessary action to approve specifications and authorize the County Auditor
to advertise for bids for Insecticides for Mosquito Control for the period beginning January 1,
2019 and ending December 31, 2019. Bids will be due Thursday, December 6, 2018 and
considered for award on Wednesday, December 19, 2018.
CALHOUN COUNTY, TEXAS
2019o0142
INSECTICIDES
BID PERIOD:
JANUARY 1, 2019 thru DECEMBER 31, 2019
C
PEGGY HALL
CRISTINAPTOAZON
202 S ANN ST, STE B DEMI CADRERA
CANDICE VILLARREAL PORT LAVACA, TEMS 71979 ERICA PEREZ
ls'ASSISTANTAUDITOR TELEPHONE 13611553.4610FAX 13611553-4614 ASSISTANT AUDITORS
INVITATION TO BID
INSECTICIDES FOR MOSQUITO CONTROL
JANUARY 1, 2019 thru DECEMBER 31, 2019
Calhoun County Commissioners' Court is accepting sealed bids for the following:
• Mineral Oil • 1.5 ULV
• Malathion • Altosid 30 Day Briquets or Equivalent
• 30-30 ULV • Altosid XR Extended Residual Briquets or Equivalent
• 20-20 • Fourstar Sustained Release 45/90/180 Day
• 4-4 ULV
• 4-8
• Deltagard or Equivalent
• ULV Mosquito Master 412 or Equivalent
Microbial Briquets or Equivalent
• Summit BTI Briquets or Equivalent
• Sustain MBG Biological Larvicide or Equivalent
BID PACKAGES: May be obtained at the Calhoun County Auditor's Office.
Peggy Hall, Assistant Auditor
Calhoun County Courthouse Annex II
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Email: peggy.hall@calhouncotx.org
BIDS DUE: By 2:00 PM, Thursday, December 6, 2018
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3rd Floor, Room 301
Port Lavaca TX 77979
The outside of the 9 x 12 or larger envelope must be clearly marked:
SEALED BID— INSECTICIDES FOR MOSQUITO CONTROL
BID OPENING: Public bid opening will be conducted in the County Judge's Office,
Calhoun County Courthouse, 3rd Floor, Room 301, Port Lavaca, Texas
CONTENTS
Return Instructions
General Conditions
Specifications for Insecticides for Mosquito Control
Invitation to Bid Forms (Page 1, 2, 3, & 4)
Vendor and Order Information Form
Contact Information for County Precincts
Current Bid Tabulations - January 1, 2018 thru December 31, 2018
PEGGY HALL
CRISTINA P TOUGH
202 S ANN ST, STE R DEMI CARRERA
CANDICEVILLARREAL PORT LAYACA,TEXAS 77979 ERICA PEREZ
15TASSISTANTAUDITOR TELEPHONE 13611553.4610FAX 136115534614 ASSISTANT AUDITORS
RETURN INSTRUCTIONS
For
Submitting a Bid for
2019.01-12 Insecticides for Mosquito Control
Return the following by 2:00 PM, THURSDAY, DECEMBER 6, 2018:
This information must be returned by the time and date due.
Failure to return the following information will void the bid.
1. Invitation to Bid Form (Page 1, 2, 3, & 4)
2. Material Information & Safety Data Sheet for each insecticide
one (1) complete copy for each insecticide bidding on must be included
with your bid. Failure to include this information may disqualify the bid.
3. Form 1295 (see General Conditions, page 5)
* On #3 on Form 1295 put the following: 2018.01-12 Insecticides for Mosquito Control
4. Vendor/Order Information Form
* Do Not Fold
* Bid information must be returned in a sealed 9 x 12 or larger envelope
clearly marked: "Sealed Bid — Insecticides for Mosquito Control"
* If you send your bids by UPS, FEDEX, etc, the outside of this envelope
must be clearly marked: "Sealed Bid — Insecticides for Mosquito Control"
CALHOUN COUNTY, TEXAS
GENERAL CONDITIONS
Read all documents carefully. Follow all instructions. You are responsible for fulfilling all
requirements and specifications.
General Conditions apply to all advertised bids, proposals or contracts; however these may be
superseded in whole or in part by the scope, special requirements, specifications or special
sections of Texas Government Code and/or Texas Local Government Code.
Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract
shall be fully governed by the laws of the State of Texas and that Calhoun County may request
and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract.
All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for
Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas.
Bid, Proposal and/or Contract Form Completion:
Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer
any questions except through an addendum that has been approved by Commissioners' Court
or at a mandatory pre -bid meeting.
Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid
forms, proposal forms, and/or contracts, and any other required information by the day and
time the bid, proposal and/or contract is due.
The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is
duly authorized to execute this bid, proposal and/or contract, and that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other
vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or
conditions of said bid have not been communicated by the individual signing nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid, proposal and/or contract.
The use of liquid paper or white out is not acceptable and may result in the disqualification of
the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the
error and initial each change. All responses typed or handwritten must be clear and legible.
Bid. Proposal and/or Contract Return:
On or before the due date and time, the vendor must return all completed bids, proposals
and/or contracts and required information and copies to the Calhoun County Judge's Office,
211 S. Ann St., 3'd Floor, Suite 301, Port Lavaca, Texas.
The clock in the County Judge's office is the official clock that will be used in determining the
time the bid, proposal and/or contract is received and the time the bid, proposal and/or
contract will be opened. A late delivery with an early postmark will not suffice. Calhoun
Page 1 of 9
County will not be responsible for the delivery of your bid, proposal and/or contract to the
office of the County Judge. Calhoun County is not responsible for late deliveries due to mail,
carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts.
If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the
County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be
accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder.
Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope,
addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., 3`d Floor, Suite
301, Port Lavaca, TX 77979.
The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of
the bid or proposal must also be clearly stated.
Withdrawal of BID, Proposal and/or Contract:
A vendor may withdraw their bid, proposal and/or contract before County acceptance of the
bid, proposal and/or contract without prejudice to the vendor, by submitting a written request
for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal
and/or contract was submitted to.
A bid, proposal and/or contract that were opened are not subject to amendment, alteration, or
change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids,
proposals and/or contracts containing an error may be offered "as is" or withdrawn by the
vendor in accordance with applicable State Laws.
Bid, Proposal and/or Contract Opening and Award:
Vendors are invited to be present at the opening and awarding of the bid, proposal and/or
contract.
Governing Forms:
In the event of any conflict between the terms and provisions of these conditions and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of
any part of this overall document, Calhoun County's interpretation shall govern.
Addendums:
When specifications are revised, the Calhoun County Auditor's Office will send each vendor that
received a bid, proposal and/or contract package the addendum once it has been approved by
Commissioners' Court. No addendum can be sent out until the Commissioners' Court has
approved the addendum.
Hold Harmless Agreement:
Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and
employees harmless from all suits, actions, or for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from vendor's
performance. Vendor shall procure and maintain, with respect to the subject matter of this bid,
proposal and/or contract, appropriate insurance coverage including, as a minimum, general
liability and property damage, workers' compensation, employers liability and auto insurance
Page 2 of 9
with adequate limits to cover vendor's liability as may arise directly or indirectly from work
performed under terms of this bid, proposal and/or contract. Certification of such coverage
must name Calhoun County as an additional insured and be provided to the County upon
request.
Waiver of Subrogation:
Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to
subrogation against Calhoun County as an indirect party to any suit arising out of personal or
property damages resulting from vendor's performance under this agreement.
Bonds:
If this bid or proposal requires submission of bid or proposal guarantee and performance bond,
there will be a separate page explaining those requirements. Bids or proposals submitted
without the required bid bond or cashier's checks are not acceptable.
Taxes:
Calhoun County is exempt from all federal excise taxes and sales tax (state, city and county
sales tax). Tax exempt forms will be furnished upon request to the Calhoun County Auditor's
Office.
Pricing:
Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or
contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all
inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight,
and other charges are to be prepaid by the vendor and included in the bid, proposal and/or
contract prices. If there are any additional charges of any kind, other than those mentioned
above, specified or unspecified, vendor must indicate the items required and their costs or
forfeit the right to payment for such items.
Inspections•
Calhoun County reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department before accepting them.
Testing:
Calhoun County reserves the right to test equipment, supplies, materials and goods bid for
quality, compliance with specifications and ability to meet the needs of the user. Should the
goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is
subject to rejection.
Awards•
Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of
lowest and best bid, proposal and/or contract that met specifications in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than
one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in
determining which bid, proposal and/or contract will be most advantageous to Calhoun County.
An award is final only upon formal execution by the Calhoun County Commissioners' Court.
Page 3 of 9
In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is
determined per the Texas Local Governmental Code 262.027(b).
Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not
discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in
employment or the provision of services.
Assignment:
The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or
contract without written permission of Calhoun County Commissioners' Court.
Term of Bids, Proposals and/or Contracts:
If the bid, proposal and/or contract are intended to cover a specific time period, said time will
be given in the specifications and/or instructions.
Bid, Proposal and/or Contract Obligation:
Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a
contract is required, the County Judge or other person authorized by Commissioners' Court
must sign the contract before it becomes binding on Calhoun County.
Delivery:
All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the
specifications. Default in promised delivery (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies from the next lowest bidder that met
specifications.
Resections:
Articles not in accordance with samples and specifications must be removed by the vendor at
the vendor's expense.
All disputes concerning quality of supplies, products, and/or services delivered under this bid,
proposal and/or contract will be determined by Commissioners' Court or their designated
representative.
Termination:
Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if
the vendor breaches any of the terms therein, including warranties of vendor or if the vendor
becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default
may be construed as, but not limited to, failure to deliver the proper goods and/or services
within the proper amount of time, and/or to properly perform any and all services required to
Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids,
proposals and/or contracts may be terminated without cause upon thirty (30) days written
notice to either party unless otherwise specified. The vendor or Calhoun County must state
therein the reasons for such cancellation. Calhoun County reserves the right to award
cancelled bid, proposal and/or contract to the next lowest and best vendor that met
specifications and is deemed to be in the interest of the County.
Page 4 of 9
Delinquent Property Taxes:
Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a
vendor owing delinquent property taxes to Calhoun County, Texas.
Certificate of Interested Parties — Form 1295
Section 2252.908 was added to the Government Code by the 84`h Texas Legislature through
adoption of House Bill 1295.
Senate Bill 255 adopted by the 852h Legislature Regular Session amended the law effective for
contracts entered into or amended on or after January 1, 2018. Additional exemptions from
Form 1295 requirement were added for 1) a contract with a publicly traded business entity,
including a wholly owned subsidiary of the business entity, 2) a contract with an electric utility
as defined by Section 31.002 of the Utilities Code, or 3) a contract with a gas utility as defined
by Section 121.001 of the Utilities Code. Notarization of Form 1295 has been replaced by an
unsworn statement under penalty of perjury by an authorized representative of the business
entity.
The Texas Ethics Commission promulgated rules to implement the law and established an
online portal: https://www.ethics.state.tx.us/whatsnew/elf_info_forml295.htm.
The law states that a County may not enter into a contract with a business entity unless a
Certificate of Interested Parties (Form 1295) has been completed and provided to the County at
the time the contract is considered for action by Commissioners' Court.
The term "business entity" includes a sole proprietorship, partnership or corporation (whether
for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an
existing contract (bids and/or proposals also require Form 1295). The law does not apply to a
contract, bid and/or proposal between the County and another governmental entity or state
agency. The county is required to file Form 1295 with the state within thirty (30) days of
approving a contract with a business entity. Governmental transparency is the objective of the
law.
A business entity will generate Form 1295 online. A business entity must use the application at
the Texas Ethics Commission website to enter the required information on Form 1295 and print
a copy of the completed form, which will include a certification of filing that will contain a
unique certification number and date filed in the box marked "Office Use Only" located at the
top right hand corner of the form.
An authorized agent of the business entity must sign the printed copy of the form affirming
under the penalty of perjury that the completed form is true and correct.
Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or
contract with a business entity unless it is accompanied by a completed, signed Form 1295 or a
signed statement declaring the provision of the law under which the business entity is exempt.
No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract
or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement
Page 5 of 9
of receipt of the Form 1295 with the Texas Ethics Commission. The Texas Ethics Commission
will post the completed Form 1295 to its website within seven (7) business days after Calhoun
County acknowledges receipt of the form.
Debarment:
Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was
not on the federal government's list of suspended, ineligible or debarred vendors and that
vendor has not been placed on this list between the time of its bid, proposal and/or contract
submission and the time of execution of the bid, proposal and/or contract. If vendor is placed
on this list during the term of the bid, proposal and/or contract, the vendor shall notify the
Calhoun County Auditor. False certification or failure to notify may result in termination of the
bid, proposal and/or contract for default.
Invoices and Payments:
All invoices are subject to approval by the County Auditor's Office.
Invoices shall be itemized and free of federal excise taxes and sales tax (state, city and county
sales tax).
Payment of all invoices will be made once the purchase order and invoice(s) are properly and
timely submitted to the County Treasurer's Office by the appropriate County department. Each
County department is responsible for submitting their purchase orders for payment to the
County Treasurer's Office by the deadline time and date set forth by the Treasurer's office. No
payment can be made or mailed out until approved by Commissioners' Court. Purchase order
due dates/times and Commissioners' Court dates/times are subject to change.
Calhoun County's obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render the order null and void to the extent funds are not
available and any delivered but unpaid goods will be returned to the seller by the county.
Gratuities:
Calhoun County may, by written notice to the vendor, cancel any order and/or service without
liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or
otherwise were offered or given by the vendor, or any agent or representative of the vendor to
any officer or employee of Calhoun County with a view toward securing an order and/or
service. In the event an order and/or service is canceled by the County pursuant to this
provision, the County shall be entitled, in addition to any other rights and remedies, to recover
or withhold the amount of the cost incurred by vendor in providing such gratuities.
Warranty Product:
Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render
an order voidable at the option of the County. Vendor warrants that the goods and/or services
furnished will conform to the specifications, drawings, and description listed in the bid
invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the
event of a conflict between the specifications, drawings, and descriptions, the specifications
shall govern.
Page 6 of 9
Cancellation:
Calhoun County shall have the right to cancel for default all or any part of the undelivered
portion of an order and/or services if vendor breaches any of the terms hereof including
warranties of vendor, or if the vendor becomes insolvent or files for protection under the
bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other
remedies, which Calhoun County may have in law or equity.
Force Maieure:
Force Majeure means a delay encountered by a party in the performance of its obligations
under this Agreement, which is caused by an event beyond the reasonable control of that party.
Without limiting the generality of the foregoing, "Force Majeure" shall include but not be
restricted to the following types of events: acts of God or public enemy; acts of governmental
or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe
weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors.
In the event of a Force Majeure, the affected party shall not be deemed to have violated its
obligations under this Agreement, and the time for performance of any obligations of that party
shall be extended by a period of time necessary to overcome the effects of the Force Majeure,
provided that the foregoing shall not prevent this Agreement from terminating in accordance
with the termination provisions. If any event constituting a Force Majeure occurs, the affected
party shall notify the other parties in writing, within twenty-four (24) hours, and disclose the
estimated length of delay, and cause of the delay.
Waiver:
No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged
in whole or in part by a waiver or renunciation of the claim or right unless the waiver or
renunciation is supported by consideration and is in writing signed by the aggrieved party.
Applicable Law:
This agreement shall be governed by the Uniform Commercial Code. Whenever the term
"Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial
Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or
contract.
Prohibition against Personal Interest in Bids, Proposals and/or Contracts:
No officer or employee of the County shall have financial interest, direct or indirect, in any bid,
proposal and/or contract with the County, or shall be financially interested, directly or
indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf
of the County as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary
action under applicable laws, statutes and codes of the State of Texas. Any violation of this
section, with the knowledge, expressed or implied of the person or corporation contracting
with the County shall render the bid, proposal and/or contract involved voidable by the
Calhoun County Commissioners' Court.
Insurance:
Before commencing work, the successful vendor shall be required, at his own expense, to
furnish the Calhoun County Auditor within ten (10) days of notification of award with a
Page 7 of 9
certificate of insurance showing the following insurance coverage to be in force throughout the
term of the bid, proposal and/or contract:
General Liability ($100,000/$300,000 or greater)
Workers' Compensation (at Statutory Limits)
Employers Liability ($1,000,000 or greater)
Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater)
The certificate must reflect that Calhoun County is an additional insured on the General Liability
coverage.
Each insurance policy to be furnished by successful vendor shall include, by endorsement to the
policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail
thirty (30) days prior to cancellation or upon any material change in coverage.
OSHA Requirements:
The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials,
supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or
invoice meets the requirements, specifications and standards as provided for under the Federal
Occupational Safety and Health Act of 1970, as amended and in force at the date hereof.
Protest Procedures:
All protests and disputes will be held in Port Lavaca, Calhoun County, Texas.
Any actual or prospective vendor who believes they are aggrieved in connection with or
pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered
in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
Appropriate identification of the bid, proposal and/or contract being protested;
A precise statement of the reasons for the protest; and
Any documentation or other evidence supporting the protest and any alleged claims.
The County Auditor's Office will attempt to resolve the protest, including at the County
Auditor's option, meeting with the protesting party. If the protest is successfully resolved by
mutual agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the County Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is required, Commissioners' Court will notify the protesting party to
provide such information. The decision of Commissioners' Court will be final
Page 8 of 9
Public Information Act:
All governmental information is presumed to be available to the public. Certain exceptions may
apply to the disclosure of the information. Governmental bodies shall promptly release
requested information that is not confidential by law, either constitutional, statutory, or by
judicial decision, or information for which an exception to disclosure has not been sought.
CALHOUN COUNTY AUDITOR
To request information from Calhoun County, please contact:
Cindy Mueller
Calhoun County Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
To request a bid/proposal package:
Peggy Hall
Assistant Auditor
Calhoun County Courthouse Annex II
202 S Ann St, Suite B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: Peggy.halI@calhouncotx.org
Page 9 of 9
SPECIFICATIONS FOR
INSECTICIDES FOR MOSQUITO CONTROL
1. The County of Calhoun is requesting sealed bids for Insecticides for Mosquito Control as needed
by the following Road and Bridge Precincts:
Precinct #1, Fairgrounds Area — Precinct Barn or Jobsites
Precinct #2, Six Mile Area — Precinct Barn or Jobsites
Precinct #3, Olivia Area — Precinct Barn or Jobsites
Precinct #4-P, Port O'Connor Area — Precinct Barn or Jobsites
Precinct #4-S, Seadrift Area — Precinct Barn or Jobsites
2. The bid shall be in effect for a period of TWELVE (12) Months beginning January 1, 2019 and
ending December 31, 2019.
3. Bid Items:
• Mineral Oil
• Malathion
Active Ingredients: Malathion 96.5%; Other 3.5%
• 30-30 ULV
Active Ingredients: Permethrin 30%; Piperonyl Butoxide 30%; Other 40%
• 20-20
Active Ingredients: Permethrin 20.6%; Piperonyl Butoxide 20.6%; Other 58.8%
• 4-4 ULV
Active Ingredients: Permethrin 4%; Piperonyl Butoxide 4%; Other 92%
• 4-8
Active Ingredients: Permethrin 3.98%; Piperonyl Butoxide 8.48%; Other 87.54%
• Deltagard or Equivalent
Deltamethrin 2%; Other 98%
• ULV Mosquito Master 412 or Equivalent
Chlorpyrifos 12%; Permethrin 4%; Other 84%
• 1.5 ULV
Chlorpyrifos 19.36%; Other 80.64%
• Altosid 30 Day Briquets or Equivalent
(S) Methoprene 8.62%; Other 91.38%
• Altosid XR Extended Residual Briquets or Equivalent
(S) Methoprene 2.1 %; Other 97.9%
• Fourstar Sustained Release 45/90/180 Day Microbial Briquets or Equivalent
Bacillus sphaericus 6%; Bacillus thuringiensis subspecies israelensisl %; Other 93%
• Summit BTI Briquets or Equivalent
Bacillus thuringiensis subspecies israelensis serotype H-14 10.31 %; Other 89.69%
• Sustain MEG Biological Larvicide or Equivalent
Bacillus thuringiensis subspecies iraelensis serotype H-14 5.71 %; Other 94.29%
Page 1 of 2
4. One (1) copy of the Material Information & Safety Data Sheet listing the active ingredients
and safety instructions MUST be included for each insecticide.
(Example: Bids turned in for Mineral Oil and Malathion —you would Return the Original
of the Invitation To Bid Form AND 1 copy of the Material Information & Safety Data Sheet for
Mineral Oil AND 1 copy of the Material Information & Safety Data Sheet for Malathion)
5. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports. County representatives may sample
material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the products. Regardless of results of any materials test
required by Calhoun County, all costs incurred for such tests shall be paid for by the bidder.
6. Delivery shall be FOB Destination to Jobsite.
All charges must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an exception
on the bid form. Exceptions may disqualify the bid.
7. NO PERSON has the authority to verbally alter these specifications. Any changes to
Specifications will be made in writing (Addendum approved by Commissioners' Court) and
sent to each person having a bid package.
8. All disputes or protests will be held in Calhoun County, Texas.
9. A completed Form 1295 must be returned with the bid. (See General Conditions,
page 5, Certificate of Interested Parties — Form 1295.)
10. Information to be returned by the time and date due:
1. Invitation To Bid Form (Pages 1, 2, 3 & 4)
2. A Completed Form 1295
See General Conditions, page 5, Certificate of Interested Parties — Form 1295.
► On #3 on Form 1295 Put the Following: 2019.01-12 Insecticides for Mosquito Control
3. One (1) Copy of the Material Information & Safety Data Sheet for each insecticide bid on
4. Vendor/Order Information Form
* Please Do Not Fold any of the above information.
* Bid information must be returned in a sealed 9 x 12 or larger envelope clearly marked:
"Sealed Bid — Insecticides for Mosquito Control"
* If you send your bids by UPS, FEDEX, etc., the outside of this envelope must be
clearly marked: "Sealed Bid —Insecticides for Mosquito Control"
Page 2 of 2
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2019 thru DECEMBER 31, 2019
Vendor
► BID FORM MUST BE TYPED -- PLEASE TYPE
► 1 Copy of the Material Information & Safety Data Sheets for each item bid on Must Be Returned with this Bid Form
Mineral Oil
Price Per Unit/Gallon
50 Gallon Drum /per SO Gallon Drum ( per Gallon)
55 Gallon Drum /per 55 Gallon Drum ( per Gallon)
275 Gallon Tote /per 275 Gallon Tote ( per Gallon)
Malathion
Active Ingredients: Malathion 96.5%; Other 3.5%
Price Per Unit/Gallon
55 Gallon Drum
4 or more 55 Gallon Drums
260 Gallon Tote
4 or more 260 Gallon Totes
/per 55 Gallon Drum
/per 55 Gallon Drum
/per 260 Gallon Tote
/per 260 Gallon Tote
30-30 ULV
Active Ingredients: Permethrin 30%; Piperonyl Butoxide 30%; Other 40%
Price Per Unit/Gallon
( per Gallon)
( per Gallon)
( per Gallon)
( per Gallon)
2 x 2.5 Gallon Case /per Case - 2 x 2.5 Gallon
5 Gallon Pail /per 5 Gallon Pail
30 Gallon Drum /per 30 Gallon Drum
55 Gallon Drum /per 55 Gallon Drum
275 Gallon Tote /per 275 Gallon Tote
( per Gallon)
( per Gallon)
( per Gallon)
( per Gallon)
( per Gallon)
Page 1 of 4
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
1ANUARY 1, 2019 thru DECEMBER 31, 2019
► BID FORM MUST BE TYPED -- PLEASE TYPE
► 1 Copy of the Material Information & Safety Data Sheets for each item bid on Must Be Returned with this Bid Form
20-20 List Insecticide Name
Active Ingredients: Permethrin 20.6%; Piperonyl Butoxide 20.6%; Other 58.8%
Price Per Unit/Gallon
2 x 2.5 Gallon Case
/per Case - 2x2.5 Gallon ( per Gallon)
4-4 U LV List Insecticide Name
Active Ingredients: Permethrin 4%; Piperonyl Butoxide 4%; Other 92%
Price Per Unit/Gallon
2 x 2.5 Gallon Case /per Case - 2 x 2.5 Gallon (
per Gallon)
30 Gallon Drum /per 30 Gallon Drum (
per Gallon)
55 Gallon Drum /per 55 Gallon Drum (
per Gallon)
275 Gallon Tote /per 275 Gallon Tote (
per Gallon)
4-8
«- List Insecticide Name
Active Ingredients: Permethrin 3.98%; Piperonyl Butoxide 8.48%; Other 87.54%
Price Per Unit/Gallon
2 x 2.5 Gallon Case
/per 2 x 2.5 Gallon Case (
per Gallon)
5 Gallon Pail
/per 5 Gallon Pail (
per Gallon)
30 Gallon Tote
/per 30 Gallon Tote (
per Gallon)
55 Gallon Drum
/per 55 Gallon Drum (
per Gallon)
275 Gallon Tote
/per 275 Gallon Tote (
per Gallon)
Deltagard OR Equivalent F List Insecticide Equivalent
Price Per Unit/Gallon
2 x 2.5 Gallon Case /per Case - 2 x 2.5 Gallons ( per Gallon)
30 Gallon Drum /per 30 Gallon Drum ( per Gallon)
250 Gallon Tote /per 250 Gallon Tote ( per Gallon)
ULV Mosquito Master 412 OR
, List Insecticide Equivalent
Price Per Unit/Gallon
55 Gallon Drum /per 55 Gallon Drum ( per Gallon)
Page 2 of 4
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2019 thru DECEMBER 31, 2019
► BID FORM MUST BE TYPED -- PLEASE TYPE
► 1 Copy of the Material Information & Safety Data Sheets for each item bid on Must Be Returned with this Bid Form
1.5 ULV List Insecticide Name
Active Ingredients: Chlorpyrifos 19.36%; Other 80.64%
Price Per Unit/Gallon
2 x 2.5 Gallon Case /per Case - 2 x 2.5 Gallons ( per Gallon)
30 Gallon Drum /per 30 Gallon Drum ( per Gallon)
55 Gallon Drum /per 55 Gallon Drum ( per Gallon)
Altosid 30 Day Briquets OR Equivalent List Insecticide Name
Active Ingredients: (S) Methoprene 8.62%; Other 91.38%
Price Per Case
400 Per Case /per case
Altosid XR Extended Residual Briquets OR Equivalent List Insecticide Name
Active Ingredients: (S) Methoprene 2.1%; Other 97.9%
Price Per Case
220 Per Case /per case
Fourstar Sustained Release 45/90/180 Day Microbial Briquets OR Equivalent List Insecticide Name
Price Per Case
45 Day ----- 200 Per Case /per case
90 Day ----- 200 Per Case /per case
180 Day-----200 Per Case /per case
Summit BTI Briquets OR Equivalent
Price Per Case
serotype
100 Per Case /percase
� List Insecticide Name
Page 3 of 4
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2019 thru DECEMBER 31, 2019
► BID FORM MUST BE TYPED -- PLEASE TYPE
► 1 Copy of the Material Information & Safety Data Sheets for each item bid on Must Be Returned with this Bid Form
Sustain MEG Biological Larvicide OR Equivalent � List Insecticide Name
Price Per Bag
40 lb Bag /per bag
► A request for a bid item does not guarantee that the bid item will be ordered by Calhoun County during the bid period.
► All charges must be included in bid price.
► No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form.
Exceptions may disqualify the bid.
LIST ANY EXCEPTIONS TO THE GIVEN BID SPECIFICATIONS:
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid package and fully understands and has followed all
specifications and general conditions.
Company Name:
Address:
Authorized Signature & Title:
Type Name & Title of Authorized Signature:
Date of Bid:
Remember to include with your bid:
Form 1295 (see page 5 of the General Conditions)
1 Copy of the Material Information & Safety Data Sheet for each item bid on
Vendor/Order Information Form
Page 4 of 4
VENDOR INFORMATION
Please Type.
if handwritten, must be in ink and legible
Vendor Name:
Address:
Remittance Address:
Telephone:
Fax:
Email: _
Signature of Authorized Representative:
Printed name of Authorized Rep:
ORDER — CONTACT INFORMATION
Order Contact Name & Title:
Order Contact Telephone:
Order Contact Fax:
Order Contact Email:
Return this form with your bid.
CIN
PEGGY HALL
CRISTINA P TOUGH
202 S ANH ST. STE B UEMI CABRERA
CAHRICE VILLARREAL PORT LAVACA, TEXAS 71979 ERICA PEREZ
111 ASSISTANT AUDITOR TELEPHONE (3611553-4610FAX(3611553-4614 ASSISTANT AUDITORS
CALHOUN COUNTY, TEXAS
CONTACT INFORMATION
COUNTY PRECINCTS
Calhoun County Precinct 1
Commissioner David Hall
305 Henry Barber Way (by the County Fairgrounds)
Port Lavaca, TX 77979
Office: 361-552-9242
Fax: 361-553-8734
Calhoun County Precinct 2
Commissioner Vern Lyssy
5812 FM 1090 (Six Mile)
Port Lavaca, TX 77979
Office: 361-552-9656
Fax: 361-553-6664
Calhoun County Precinct 3
Commissioner Clyde Syma
24627 State Hwy 172 (Olivia)
Port Lavaca, TX 77979
Office: 361-893-5346
Fax: 361-893-5309
Calhoun County Precinct 4-P
Commissioner Kenneth Finster
Trevor St off of Hwy 185
Port O'Connor, TX 77982
Use same numbers as Seadrift
Calhoun County Precinct 4-S
Commissioner Kenneth Finster
104 E Dallas St
PO Box 177
Seadrift, TX 77983
Office: 361-785-3141
Fax: 361-785-5602
INSECTICIDES
BID TABULATIONS
FOR THE
January 1, 2018 thru December 31, 2018
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Calhoun County Commissioners' Court— November 07, 2014
16. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 16)
To release the bond on the Airport Manager Contract which was required for
the first year of the contract. (VL)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: Kenneth Finster, Commissioner Pet 4
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 14 of 21
Vern Lyssy 1�2
Calhoun County Commissioner, Precinct #2
5812 FM 1090
Port Lavaca, TX 77979
November 1, 2018
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
(361) 552-9656
Fax (361) 553-6664
Please place the following item on the Commissioners' Court Agenda for November 7,
2018
• Discuss and take necessary action on the Airport Manager Contract to release
the bond necessary for the first year.
Sinccerly,
Vern Lyssy
VL/Ij
Calhoun County CorTimissioners' Court — November 07, 2018
17. ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES:
(AGENDA ITEM NO. 17)
L
Calhoun Tax Assessor/Collector
ii.
County Treasurer
iii.
County Sheriff
iv.
District Clerk
v.
County Clerk
vi.
Justices of Peace - #1 Oct 2018; #2 Oct 2018
vii.
County Auditor
viii.
Floodplain Administration — Oct 2018
ix.
Extension Service
x.
Adult Detention Center SHP Medical
RESULT: APPROVED [UNANIMOUS]
MOVER: Judge Pfeifer, County Judge
SECONDER: Vern Lyssy, Commissioner Pet 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 15 of 21
0.00
0.00
1,662.18
169.85
0.00
2.90
0.90
OM
0.00
15.00
244.23
0.00
5.00
0.00
82.27
0.50
145.62
2.00.
162.20
158.93
0.00
0.00
0.00
92.00
0.00
41.01
0.00
755.40
0.00
168.52
75.49'
206.80
75.45
518.39
904.60
0.81
386.50'
0.00
240.00
`. '.0.00
0.00
0.00
48.00
255.35
375.00'
7f0.00.
80.00
0.00
20.00'
0,00'
0.00r
0.00
4,368.30
0.00
10.00
0.00
0.00
0.00
0,00;
''. 0.00.
235.00
TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
INCLUDE D.R. REQUESTING
INCLUDE D.R. REQUESTING
INCLUDE D.R. REQUESTING
INCLUDE D.R. REQUESTING
INCLUDE D.R. REQUESTING
Receipts
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
11/112018
COURT NAME:
JUSTICE OF PEACE NO. 1
MONTH OF REPORT:
OCTOBER
YEAR OF REPORT:
2018
ACCOUNTNUMBER
ACCOUNTNAME
AMOUNT
CR
1000-001-45011
FINES
4,405.05
CR
1000-001-44190
SHERIFF'S FEES
650.13
ADMINISTRATIVE FEES:
DEFENSIVE DRIVING
8.81
CHILD SAFETY
0.00
TRAFFIC
75.49
ADMINISTRATIVE FEES
406.50
EXPUNGEMENT FEES
0.00
MISCELLANEOUS
0.00
CR
1000-001-44361
TOTAL ADMINISTRATIVE FEES
490.80
CR
1000-001-44010
CONSTABLE FEES -SERVICE
375.00
CR
1000-001-44061
JP FILING FEES
240.00
CR
1000-001-44090
COPIES / CERTIFIED COPIES
0.00
CR
1000-001-49110
OVERPAYMENTS (LESS THAN $10)
0.00
CR
1000-001-44145
SCHOOL CROSSING/CHILD SAFETY FEE
0.00
CR
1000-999-20741
DUE TO STATE -DRIVING EXAM FEE
0.00
CR
1000-999-20744
DUE TO STATE-SEATBELT FINES
0.00
CR
1000-999-20745
DUE TO STATE -CHILD SEATBELT FEE
0.00
CR
1000-999-20746
DUE TO STATE -OVERWEIGHT FINES
0.00
CR
1000-999-20770
DUE TO JP COLLECTIONS ATTORNEY
904.60
TOTAL FINES, ADMIN. FEES & DUE
TO STATE
$7,065.58
CR
2670-001-44061
COURTHOUSE SECURITY FUND
$127.39
CR
2720-001-44061
JUSTICE COURT SECURITY FUND
$42.46
CR
2719-001-44061
JUSTICE COURT TECHNOLOGY FUND
$168.52
CR
2699-001-44061
JUVENILE CASE MANAGER FUND
$145.62
STATE ARREST FEES
DPS FEES
68.20
P&W FEES
0.00
TABC FEES
0.00
CR
7020-999-20740
TOTAL STATE ARREST FEES
68.20
CR
7070-999-20610
CCC-GENERAL FUND
177.72
CR
7070-999-20740
CCC-STATE
1,599.46
DR 7070-999-10010
1,777.18
CR
7860-999-20610
STF/SUBC-GENERAL FUND
37.77
CR
7860-999-20740
STF/SUBC-STATE
717.63
DR 7860-999-10010
755.40
CR
7950-999-20610
TP-GENERAL FUND
143.40
CR
7950-999-20740
TP-STATE
143.40
DR 7950-999-10010
286.80
CR
7480-999-20610
CIVIL INDIGENT LEGAL-GEN. FUND
2.40
CR
7480-999-20740
CIVIL INDIGENT LEGAL -STATE
45.60
DR 7480-999-10010
48.00
Page 1 of 2
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
11/1/2018
COURT NAME: JUSTICE OF PEACE NO. 1
MONTH OF REPORT:
OCTOBER
YEAR OF REPORT:
2018
CR
7865-999-20610
CRIM-SUPP OF IND LEG SVCS-GEN FUND
8.23
CR
7865-999-20740
CRIM-SUPP OF IND LEG SVCS-STATE
74.04
DR 7865-999-10010
82.27
CR
7970-999-20610
TUFTA-GENERAL FUND
81.41
CR
7970-999-20740
TUFTA-STATE
162.82
DR 7970-999-10010
244.23
CR
7505-999-20610
JPAY - GENERAL FUND
25.54
CR
7505-999-20740
JPAY - STATE
229.81
DR 7505-999-10010
255.35
CR
7857-999-20610
JURY REIMB. FUND-GEN. FUND
16.22
CR
7857-999-20740
JURY REIMB. FUND- STATE
145.98
DR 7857-999-10010
162.20
CR
7856-999-20610
CIVIL JUSTICE DATA REPOS.- GEN FUND
0.29
CR
7856-999-20740
CIVIL JUSTICE DATA REPOS: STATE
2.61
DR 7856-999-10010
2.90
CR
7502-999-20740
JUD/CRT PERSONNEL TRAINING FUND- STATE
0.00
DR 7502-999-10010
0.00
7998-999-20740
TRUANCY PREVENT/DIV FUND - STATE
37.73
7998-999-20701
JUVENILE CASE MANAGER FUND
37.73
DR 7998-999-10010
75.45
7403-999-22889
ELECTRONIC FILING FEE - CV STATE
80.00
DR 7403-999-22889
80.00
TOTAL (Distrib Req to OperAcct)
$11,387.55
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
0.00
DA - RESTITUTION
0.00
REFUND OF OVERPAYMENT:
0.00
OUT -OF -COUNTY SERVICE FI
0.00
CASH BONDS
0.00
PARKS & WILDLIFE FINES
8.50
WATER SAFETY FINES
199.75
TOTAL DUE TO OTHERS
$208.25
TOTAL COLLECTED -ALL FUNDS
$11,695.80
LESS: TOTAL TREASUER'S RECEIPTS
$11,695.80
REVISED 03/04/16
OVER/(SHORT)
$0.00
Page 2 of 2
CALHOUN DISTRIBUTION
COUNTY REQUEST
201 West Austin DR# 450 A 43405
PAYEE PAYOR
Name: Calhoun County Oper. Acct. Official: Hope Kurtz
Address: Title: Justice of the Peace, Pct. 1
City:
State:
Zip:
Phone:
ACCOUNT NUMBER
DESCRIPTION
AMOUNT
7541-999-20759-999
JP1 Monthly Collections - Distribution
$11,387.55
OCTOBER
2018
967
TOTAL.
11,387.55
of Official -/ / Date
CALHOUN DISTRIBUTION
COUNTY REQUEST
201 West Austin DR# 450 C 43405
PAYEE PAYOR
Name: Texas Parks Et Wildlife Official: Hope Kurtz
Address: Title: Justice of the Peace, Pct. 1
City:
State:
Zip:
Phone:
ACCOUNT NUMBER DESCRIPTION C AMOUNT
7541-999-20759-999 JP1 - Parks 8 Wildlife- Water Safety Fines $ 199.75
OCTOBER
2018
7604
TOTAL 199.75
Signature of Official Date
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ENTER COURT NAME: -
JUSTICE OF PEACE NO. 2
ENTERMDNTH OF REPORT
October
ENTER YEAR OF REPORT
;: 2018
CODE
AMOUNT
CASH BONDS:
0.00 REVISED 03/04/16
ADMINISTRATION FEE-ADMF
0.00
BREATH ALCOHOL TESTING -BAT
000
CONSOLIDATED COURT COSTS'. CCC
1,509.39
i COURTHOUSE SECURITY -CHS
153.54
CJP
0.00
CIVIL JUSTICE DATA REPOSITORY FEE CJDR
1.65
CORRECTIONAL MANAGEMENT INSTITUTE - CMI
1.00
CR
0.00
CHILD SAFETY -CS
000
CHILD SEATSELT FEE -CSBF
000
CRIME VICTIMS. COMPENSATION -CVC
30.00
DPSC/FAILURE TO APPEAR -OMNI-IDPSC
256.40
ELECTRONIC FILING FEE
`. 90.00
FUGITIVE APPREHENSION -FA
: 10.00
GENERAL REVENUE -OR
0.00
' CRIM- IND LEGAL SVCS SUPPORT `-IDF
: 71.74
JUVENILE CRIME & DELINQUENCY -JCD
1.00
JUVENILE CASE MANAGER FUND -UCMF
91.28
JUSTICE COURT PERSONNEL TRAINING-JCPT
400
JUSTICE COURT SECURITY FUND -JCSF
0,00
JUROR SERVICE PEE -JSF
147.54
LOCAL ARREST FEES'. -LAP
96.38
I LEMI
0.00
LEDA
0.00
LEOC
0.00
OCL
:' 0.00
PARKS& WILDLIFE ARREST FEES -PWAF
18.14
STATE ARREST FEES-- SAF
48.44
SCHOOL CROSSINGICHILD SAFETY FEE 4 SCF
0.00
SUBTITLE C-SUBC
'. '360.48
TASC ARREST FEES '-TAF
0.00
TECHNOLOGY FUND-TF
155.54
TRAFFIC -TFC
36.08
TIME PAYMENT -ITIME
252.91
TRUANCY PREVENTIDIVERSION FUND TPDF
`-6316
LOCAL$ STATE WARRANT FEES -WRNT
541.42
COLLECTION SERVICE FEE-MVBA-CSRV
,1,563.92
DEFENSIVE DRIVING COURSE: DOC
.0.00
DEFERRED FEE-DFF
'129.90
DRIVING EXAM FEE-PROV DL
I; 0.00
FILING FEE -FFEE
-'316.00
FILING FEE SMALL CLAIMS FFSC
: 0.00
COPIESICERTIFED CaPIES- CC
`: 0.00
1NDIGENTFEE-CIFFor1NDF
't54.00
JUDGE PAYRAISE FEE JPAY
'.=219.29
SERVICE FEE -SFEE
600.00
OUT OF COUNTY SERVICE FEE
:' 0.00
EXPUNGEMENTFEE-.EXPG
0.00
EXPIRED RENEWAL -EXPR
0.00
'ABSTRACT OF JUDGEMENT•AOJ
I: 0.00
ALLWRITS-WOP/WOE
150,00
DPS FTA FINE DPSF
594.00
LOCAL FINE$ - FINE
'. 5,689.50
LICENSE & WEIGHT FEES -iLWF
<: 0.00
'.PARKS&WILDLIFE FINES -:PWF
557.00
' SEATSELTIUNRESTRAINED CHILD FINE -.SEAT
0.00
V-JUDICIAL&COURT PERSONNEL TRAINING FUND-JCPT`;
OAO
' OVERPAYMENT ($10 & OVER) - OVER
0.00
OVERPAYMENT (LES'SiTHAN $10) OVER
I0.00
RESTITUTION- REST
' 0.00
PARKS& WILDLIFE -WATER SAFETY FINES,W$F
` 18.00
WCR
-0.00
TOTAL ACTUAL MONEY RECEIVED
$13.831.70
TYPE:.
AMOUNT
TOTALWARRANTFEES
.641,42
ENTER LOCAL WARRANT FEES
200.00 RECORDON TOTAL PAGE OF HILL COUNTRY SOFRYAREMO. REPORT
STATE WARRANT FEE$
$34.42'RECOROONTOTALPAGEOFHILLCOUNTRYGOFRNAREMO.REPORT
DUE TO OTHERS:
AMOUNT
DU£T0CC18D+50°%ofF19BOnJVcasee'.
(:0.00 PLEASEINGEODE DR. REQUESTING DISBURSEMENT
DUE TO DA RESTITUTION FUND
0.001 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT
REFUND OF OVERPAYMENTS
'0,00; PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT
OUT•F-000NTY SERVICE FEE
10.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT
CASH SOND$
0,00 PLEASEINOLUDE D.R. REQUESTING DISBURSEMENT OF REQUIRED)
TOTAL DUE TO OTHERS
i 0.00
TREASURERS RECEIPTS FOR MONTH:
AMOUNT
CASH, CHECKS, M.O.s & CREDIT CARDS I'
113,831.70 Calculate from ACTUAL Treasurer's Recelpts
TOTAL TREAS. RECEIPTS
13't131.70
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
11/1/2018
COURT NAME:
JUSTICE OF PEACE NO. 2
MONTH OF REPORT:
October
YEAR OF REPORT:
2018
ACCOUNT NUMBER
ACCOUNT NAME
AMOUNT
CR
1000-001-45012
FINES
6,369.75
CR
1000-001-44190
SHERIFF'S FEES
622.78
ADMINISTRATIVE FEES:
DEFENSIVE DRIVING
0.00
CHILD SAFETY
0.00
TRAFFIC
36.08
ADMINISTRATIVE FEES
129.90
EXPUNGEMENT FEES
0.00
MISCELLANEOUS
0.00
CR
1000-001-44362
TOTAL ADMINISTRATIVE FEES
165.98
CR
1000-001-44010
CONSTABLE FEES -SERVICE
750.00
CR
1000-001-44062
JP FILING FEES
316.00
CR
1000-001-44090
COPIES / CERTIFIED COPIES
0.00
CR
1000-001-49110
OVERPAYMENTS (LESS THAN $10)
0.00
CR
1000-001-44145
SCHOOL CROSSING/CHILD SAFETY FEE
0.00
CR
1000-999-20741
DUE TO STATE -DRIVING EXAM FEE
0.00
CR
1000-999-20744
DUE TO STATE-SEATBELT FINES
0.00
CR
1000-999-20745
DUE TO STATE -CHILD SEATBELT FEE
0.00
CR
1000-999-20746
DUE TO STATE -OVERWEIGHT FINES
0.00
CR
1000-999-20770
DUE TO JP COLLECTIONS ATTORNEY
1,563.92
TOTAL FINES, ADMIN. FEES & DUE TO STATE
$9,788.43
CR
2670-001-44062
COURTHOUSE SECURITY FUND
$115.16
CR
2720-001-44062
JUSTICE COURT SECURITY FUND
$38.39
CR
2719-001-44062
JUSTICE COURT TECHNOLOGY FUND
$155.54
CR
2699-001-44062
JUVENILE CASE MANAGER FUND
$91.28
STATE ARREST FEES
DIPS FEES
77.97
P&W FEES
3.63
TABC FEES
0.00
CR
7020-999-20740
TOTAL STATE ARREST FEES
81.60
CR
7070-999-20610
CCC-GENERAL FUND
155.54
CR
7070-999-20740
CCC-STATE
1,399.85
DR 7070-999-10010
1,555.39
CR
7860-999-20610
STF/SUBC-GENERAL FUND
18.02
CR
7860-999-20740
STF/SUBC-STATE
342.46
DR 7860-999-10010
360.48
CR
7950-999-20610
TP-GENERAL FUND
126.46
CR
7950-999-20740
TP-STATE
126.45
DR 7950-999-10010
252.91
CR
7480-999-20610
CIVIL INDIGENT LEGAL-GEN. FUND
2.70
CR
7480-999-20740
CIVIL INDIGENT LEGAL -STATE
51.30
DR 7480-999-10010
54.00
Page 1 of 2
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
11/1/2018
COURT NAME: JUSTICE OF PEACE NO. 2
MONTH OF REPORT: October
YEAR OF REPORT: 2018
CR
7865-999-20610
CRIM-SUPP OF IND LEG SVCS-GEN FUND
7.17
CR
7865-999-20740
CRIM-SUPP OF IND LEG SVCS-STATE
64.57
DR 7865-999-10010
71.74
CR
7970-999-20610
TUFTA-GENERAL FUND
85.47
CR
7970-999-20740
TUFTA-STATE
170.93
DR 7970-999-10010
256.40
CR
7505-999-20610
JPAY - GENERAL FUND
21.93
CR
7505-999-20740
JPAY - STATE
197.36
DR 7505-999-10010
219.29
CR
7857-999-20610
JURY REIMB. FUND- GEN. FUND
14.75
CR
7857-999-20740
JURY REIMB. FUND- STATE
132.79
DR 7857-999-10010
147.54
CR
7856-999-20610
CIVIL JUSTICE DATA REPOS.- GEN FUND
0.16
CR
7856-999-20740
CIVIL JUSTICE DATA REPOS.- STATE
1.49
DR 7856-999-10010
1.65
CR
7502-999-20740
JUD/CRT PERSONNEL TRAINING FUND -STATE
0.00
DR 7502-999-10010
0.00
7998-999-20701
JUVENILE CASE MANAGER FUND
31.58
CR
7998-999-20740
TRUANCY PREV/DIV FUND - STATE
31.58
DR 7998-999-10010
63.16
CR
7403-999-22889
ELECTRONIC FILING FEE - STATE
90.00
DR 7403-999-10010
90.00
TOTAL (Distrib Req to OperAcct) $13,342.95
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
0.00
DA - RESTITUTION
0.00
REFUND OF OVERPAYMENT;
0.00
OUT -OF -COUNTY SERVICE FI
0.00
CASH BONDS
0.00
PARKS & WILDLIFE FINES
473.45
WATER SAFETY FINES
15.30
TOTAL DUE TO OTHERS $488.75
TOTAL COLLECTED -ALL FUNDS $13,831.70
LESS: TOTAL TREASUER'S RECEIPTS $13,831.70
REVISED 03/04/16 OVER/(SHORT) $0.00
Page 2 of 2
CALHOUN DISTRIBUTION
COUNTY REQUEST
201 West Austin DR# 460 A 43405
PAYEE
Name: Calhoun County Oper. Acct.
Address:
City:
State:
Zip:
Phone:
PAYOR
Official:
Title:
Caivin Anderle
Justice of the Peace, Pct. 2
ACCOUNT NUMBER
DESCRIPTION
AMOUNT
7542-999.20759.999
JP2 Monthly Collections- Distribution
$13,342.95
October
2018
V# 967
Signature of Official Date
TOTAL 13,342.95
Calhoun Co un ty Flo o dplain Administration
211 South Ann Street, Suite 301
Port Lavaca,TX, 77979-4249
Phone: 361-553-4455/Fax: 361-553-4444
e-mail: mary.orta@calhouncotx.org
October 2018 Development Permits
New Homes-3
Renovations-1
Mobile Homes-2
Boat Barns/Storage Buildings/Garages-3
Commercial Buildings/RV Site-1
Total Fees Collected: $600.00
Calhoun County Commissioners' Court— November 07, 2018
18. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 20)
To declare the following vehicles in the Sheriff's Office as Surplus/Salvage
and authorize them to be sold at auction. Proceeds to be put in Sheriff's
Office Account. (MP)
1. 2012 Chevy Tahoe VIN 1GNLC2E07CR194168 (Unit 3)
2. 2007 Ford Explorer VIN 1FMFU155471A67939 (Unit 12)
3. 2000 Ford Excursion VIN 1FMBU40SXYEB35256 (Unit 30)
4. 2010 Dodge Pickup VIN iD7RBiGP1AS99968 (Unit 29)
RESULT: APPROVED [UNANIMOUS]
MOVER: Clyde Syma, Commissioner Pet 3
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 16 of 21
CALHOUN COUNTY, TEXAS
COUNTY SHERIFF'S OFFICE
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: TRANSFER VEHICLES FROM FLEET TO SURPLUS SALVAGE
DATE: NOVEMBER 7, 2018
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR NOVEMBER 7, 2018
• Consider and take necessary action to put the following vehicles on
surplus salvage list:
• 2012 CHEVY TAHOE VIN#IGNLC2E07CRI94168 (UNIT 3)
• 2007 FORD EXP VIN#IFMFU15547LA67939 (UNIT 12)
• 2000 FORD EXCURSION VIN#1FMBU40SXYEB35256 (UNIT 30)
• 2010 DODGEPK VIN# 1D7RBIGPIAS99968 (UNIT 29)
These vehicles will be going to auction and sold. Proceeds will go back
into the Sheriff's Office account.
SincereAly, A
Bobbie Vickery
Calhoun County Sheriff
Calhoun County Commissioners' Court— November07, 2018
19. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 21)
To declare the shop built trailer, asset #22-0091 at Road & Bridge Precinct
#2 as salvage and remove from Inventory. (VL)
RESULT: APPROVED [UNANIMOUS]
MOVER: Clyde Syma, Commissioner Put 3
SECONDER: David Hall, Commissioner Pct 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 17 of 21
Vern Lyssy
Calhoun County Commissioner, Precinct #2
5812 FM 1090
Port Lavaca, TX 77979
November 1, 2018
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
SST 'TE OP lr N
(361) 552-9656
Fax (361) 553-6664
Please place the following item on the Commissioners' Court Agenda for November 7,
2018
• Consider and take necessary to declare the shop built trailer asset # 22-0091 as
salvage and remove from Road & Bridge, Pct. 2's Fixed Asset inventory.
Sincerely
Vern Lyssy
Commissioner, Pct. 2
VL/Ij
CALHOUN COUNTY
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: Road & Bridge, Pct. 2
Requested by: Commissioner Vern Lyssy
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Calhoun County Commissioners' Court— November 07, 2018
20. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 22)
On any necessary budget adjustments.
Page 18 of 21
Calhoun County Commissioners' Court— November 07, 2018
21. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 23)
To pre -approve expenditures by incumbent County or precinct officer(s)
under County's Policy of Compliance with LGC 130.908. (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet I
AYES:
Commissioner Hall, Lyssy, Syma
ABSTAINED:
Michael Pfeifer, County Judge, Kenneth Finster, Commissioner
PCT 4
Page 19 of 21
PRE -APPROVAL LIST
COUNTY JUDGE'S OFFICE
NOVEMBER 7, 2018
VENDOR ACCOUNT AMOUNT PO#
Victoria Co. 350-32480 $6,708.33 350-910378
Health Dept.
Public Health
Prevent. Promote. Protect.
November 1, 2018
Calhoun County Judge
Attn: Susan Riley
211 S. Ann Street, Suite 301
Port Lavaca TX 77979
SERVICES:
Victoria County Public Health Department
2805 N. Navarro Street Victoria, Texas 77901
Phone (361) 578-6281
Fax (361) 579-6348
Environmental Health Services
1000/350/62480
December 1- December 31, 2018
Total
REMIT TO: Victoria County Public Health Department
2805 N. Navarro
Victoria, TX 77901
Attn: Finance Department
Invoice: ENV18-12
$6,708.33
$6,708.33
CALi1OUN COUNTY- Purchase Order No.-3�'U -
201 West Austi a
Port Lavaca, Texas 77979 CHECK REQUISITION/
PURCHASE ORDER
VENDOR
Name: U; CA-0 c s o �u w v w �. C
Address: AlA
��o
City:
State: _C Zip:
Phone: L
Department: A.9e,�
Address:
City:
State: Zip:
Phone:
ACCOUNT NO.
DESCIRIPTION
DESCRIPTION
UNIT PRIG
QTY.
TOTAL
U " �o?�l (,O.
C:". /'V1� • {"0 eu 1 .\ e �-1 -ir. { �--� Pam.- - �.._
Cv �" 3
SeC-J C S//
-+ Tca rvti
I- be C. 3 I '-
THEITEMS ORSERVICES SHOWNABOVEARENEEDEDIN'WiH IMSCHARI>E IGXeS-�TaTe/�-UUHiy UUUU Ii U
OFRY OFMCIAL DUTIES AND I CERTIFY THAT FUNDS AREAVAII.ABLE TO
PAYTHB OBLIGATION. I CERMYTHATTHEABOVETTEMS OR SERVICES 'DOTAL
THERE RECEIVED$X MEIN GOOD CONDITION AND REQUEST THE COUNTY _ D
TREASURER TO PAY THE ABOVE OBLIGATION.
AC
SICNA�'U�E ®ATE
PRE -APPROVAL LIST
COMMISSIONER KENNETH FINSTER
November 7, 2018
Associated Supply
Company, DBA $ 355,584.20
Asco
Total $ 355,584.20
Gradall XL3100 4x4
(ALHOUN COUNTY
202 SOUTH ANN STE. A
PORT LAVACA, TX 77979
PURCHASE ORDER
DATE: 11/5/2018 DEPT#: 570 PURCHASE ORDER NO. I PO 570 43409
VENDOR INFORMATION DEPARTMENT INFORMATION'
NAME: Associated Supply Company NAME: PRECINCT 4 ROAD & BRIDGE
DBA-ASCO ADDRESS: PO BOX 177
CITY: CITY: SEADRIFT
STATE: 'STATE: TX
ZIP: ZIP: 77983
PHONE: 832-316-2507 PHONE: 361-785-3141 361-785-5602(FAX)
SHIPPING
ADDRESS:
VENDOR R:
ACCOUNT NO.
FUND DEPT GL GRANT
INVOICE DATE
INVOICE NO.
DESCRIPTION
'.(TO BE ENTERED INTO MIP)
TOTAL
1000
570
73400
EM06-17
Gradall XL3100 V 04
$ 355,584.20
THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHAREGE OF MY OFFICIAL Taxes -State/County Deducted
DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY THE OBLIGATION.I CERTIFY THAT THE
ABOVE ITEMS OR SERVICES WERE RECEIVED BY ME IN GOOD CONDITION AND REQUEST THE
COUNTY TREASURER TO PAY THE ABOVE OBLIGATION. TOTAL $ 355.584.20
COUNTYAUDITOR APPROVAL ONLY A PPROYA UDEPA R TMEN T HEA D
,,�d %DUWaeod 1 11I0.5I7s
DEPARTMENTHEAD DATE
BY DATE
CONTRACT PRICING WORKSHEET
41
V/y�i For Standard Equipment Purchases
Contract j EM06-17
No.: 11
Date ! 11/2/2018
Prepared: '
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
n o° o°a, ;Celhom
County Precinct 4
contractor: I Associated Supply Company (DBA ASCO)
Contact
Panon,
Frank Gerking
ared
PrepSkipper Robinson
a
Phone:
361-7464843
Phone: •(832) 316-2507
Fae:
Fax: (713) 649-5571
Eaadh
frank.geddng@caWouncotx.org
Emax: isrobinson@ascoeq.eom
Product
Code:
t 15C
Description: Gradall XL3100 V 4x4 Truck Mounted Excavator
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
$325,154.20
B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code In description H applicable
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description t Cost
Description Cost
ux Hydraulics w/ Aux Hyd. Plumbing $2,900.00
Fixed Thumb Grapple j $9,409.00
Bacon Light LED Upper ; $1,069.00
I
Air Conditioning Installation - Chassis $2,410.00
i
0t Steering Column - Chassis i $872.00
'
Bacon Light LED - Chassis $1,069.00
Left Hand Rear Step 510
ucket - 60" Ditching w/ bolt on cutting edge I $5,017.00
'
xtra set of keys $20.00
'
Tinted Set of Parts, Service & Operator's Manuals j $255.00
tendard Warranty: 12 months or 1500 hours 1
Subtotal From Additional Sheet(s):
j
Subtotal B: , 2353
C. Unpublished Options - Itemize below - Attach additional sheet if necessary
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost
Description Cost
t
1
1
j
I
:
Subtotal From Additional Sheet(s):
Subtotal C: i 0
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 0%
Price plus Published Options (A+B).
. Total Cost before any a licable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+B+C)
Quantity Ordered:other
1
X Subtotal ofA+B+C:
348684.2
SubtotalD:€ 348684.
E. Trade -Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
Description I Cost
Description Cost
Factory Freight ! $6,500.00
:
1
Local Delivery $400.00
Subtotal E: 69
Delivery Date:
90-120 Days
F. Total Purchase Price (D+E): 355564.
Calhoun County Commissioners' Court— November 07, 2018
22. APPROVAL OF BILLS (AGENDA ITEM NO. 27)
MMC
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
County
RESULT:
APPROVED [UNANIMOUS]
MOVER:
David Hall, Commissioner Pet I
SECONDER:
Vern Lyssy, Commissioner Pet 2
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 20 of 21
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR --November 07, 2018
TOTALS TO BE APPROVED - TRANSFERRED FROM ATTACHED PAGES
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ---November 07, 2018
PAYABLES AND PAYROLL
11/1/2018 Weekly Payables
11/5/2018 McKesson-340B F
TOTAL,jRAkSFE,S,BETW 13
EE, FUN
NURSING HOME UPL EXPENSES
328,426.26
10,420.76
11/512018 Nursing Home UPI
539,931.56
1115/2018 Nursing Home UPI
30,063.96
QIPP/INTEREST CHECKS TO MMC
11/5/2018 Ashford
19,860.36
1115/2018 Golden Creek
47,465.33
11/6/2018 Fort Bend
8,120.58
11/5/2018 Solera
6,656.00
1115/2018 Crescent
3,845.40
TOTAL R MPNT' TRANSFERS
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November 7, 2018 2018 APPROVAL LIST - 2018 BUDGET �- , c—
COMMISSIONERS COURT MEETING OF
BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE
11/07/18
2 $5,272.58
FICA
P/R
$
47,052.96
MEDICARE
P/R
$
11,185.44
FWH
P/R
$
32,617.99
NATIONWIDE RETIREMENT SOLUTIONS
P/R
$
3,608.48
OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT
P/R
$
2,912.16
TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM
P/R
$
143,973.13
AT&T MOBILITY
A/P
$
1,497.90
CABLE ONE
A/P
$
129.44
FRONTIER COMMUNICATIONS
A/P
$
314.15
GBRA
A/P
$
275.77
REPUBLIC SERVICES #847
TEXAS WAVENET WIRELESS
TISD, INC
A/P $ 876.48
A/P $ 99.99
A/P $ 50.00
TOTAL VENDOR DISBURSEMENTS: $ 249,866.47
TOTAL AMOUNT FOR APPROVAL: $ 249,866.47
Calhoun County Commissioners' Court— November 07, 2018
23. PUBLIC DISCUSSION OF COUNTY MATTERS.
COURT ADJOURNED: 10:29 AM
Page 21 of 21