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2011-11-10 Regular November Term Held November 10, 2011 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE IT REMEMBERED, that on this 10th day of November, A.D., 2011 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: ~ Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil E. Fritsch Kenneth W. Finstet Anita Fricke County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation, Commissioner Finster led the Pledge to the US Flag and Judge Pfeifer led the Pledge to the Texas Flag. MEMORIAL MEDICAL CENTER REPORT: Memorial Medical Center presented with their report for the month of September 2011. The operating results produced a net monthly income of $6,191. Net income has increased to $82,747 year-to-date. In patient days were down by over 18% from August. Acute days were down 28 days and swing bed days were down 67 days. Cash was up by $245,000 from August. Memorial Medical Center has $2,689,500 in cash, with $2,189,000 in Operating Funds and $500,000 in CD investments, providing over 53 days of cash on hand. There were no deficiencies found in the lab inspection. ,,~:','.-. . '. Memorial Medical Center CFO Report Month of: September 2011 Overview: September's financial operating results produced a net monthly income of $6,191. Year-to-date, the net income increased to $82J47. Overall the census and statistics were below the level in August. Several significant financial transactions occurred during the month. Statistics: Total hospital inpatient days were down over 18% from August's totals. Acute days were down 28 days 5%) while swing bed days were down 67days (60%). Average Daily Census was down to 14.00 ADC. Only ICU days were up from August, showing an increase of 19 (51%) days. Balance Sheet: Cash showed an expected increase from the prior month, up by $245,000 from August. MMC has $2,689,500 in cash,consisting or $2,189,000 in Operating Funds and $500,000 in CD investments, providing over 53 days of cash on hand. Several large payments were received during September, including the $500,000 loan from Calhoun County, enabling MMC to buyout 3 large leases, $173,000 in Medicaid Meaningful Use funds and $265,000 in Medicaidsettlement funds. However, several large payments were also made during the month, including $118,000 in the 2010 Medicare cost report settlement, a third pay day during the month decreasing cash by approximately $300,000, the payment of almost $135,000 for several items of previously approved capital purchase, BKD audit fees, and the payment of exceptionally high employee benefit expenses of almost $120,000. An estimated amount due 3rd parties (Medicare) increased to approximately $1,199,000 as of September month end. While the final balance of this payable will not be determined until the filing of the 2011 Medicare and Medicaid cost reports in May, 2012, MMC did make a payment of $60,000 towards the 2011 anticipated settlement, based on the CMS review of MMC's initial 2010 Medicare Cost Report. Additional adjustments, perhaps in the form of another pre-payment towards the final settlement or an adjustment in MMC's interim rates, is expected after CMS reviews MMC's amended Medicare Cost Report, filed in September, and, again, following the filing of MMC's 2011 interim cost report, which is being completed next week for filing with CMS. '~- MMC continues to monitor what the impact would be on its cash balance ifthe estimated amount due Medicare were to be taken from its current cash balance. The impact is shown, below: Cash Medicare Payable Net Cash After Deducting Medicare Payable Estimated Cash Increase / (Decrease) From the Prior Month Au~ust $2,135,839 $ 872,789 September $2,689,546 $1,198,800 $1,263,050 $1,490,746 $227,696 Income Statement: Gross patient revenue showed a decrease of over $457,000 from August. Reductions of revenue showed a decrease from August's level by $149,000. Total expenses were down from the prior month by almost $180,000. As previously mentioned, unusually high MMC employee benefit costs for the month increased expenses in the Benefits category over $40,000. .., Ci '" 0 '" '" ., '" '" !;; r '" '" <0 ~ 0 '" 0 '" a> 0 '" a> 0 N a> N 0 '" '" 0 0 V 0 ;g. ,... V '"' a; 0 0 a> ~ '"' fft 0 '" a> 0 '" ~ '" '" '" '"' V a> '" '" 0 V ,... ,... a> ,... V '"' 0 ,... 0 '" ,... '" '"' a> '" a> a> "'- '"' ,... 0 ,... ~ ",- 0 a; 0 0 a; a>- r- r-: 00 i. 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Memorial Medical Center Income Statement For the Month Ended September 30, 2011 Current Period Revenue Fiscal Year To Date Actual This Budget This Last Year Month Month Actual Actual YTD Budget YTD Last Year YTD $1,362,855 $1,253,995 $1,350,372 Inpatient Revenues $11,642,504 $11,285,955 $11,232,451 $2,956,344 $2,442,079 $2,348,165 Outpatient Revenues $25,827,205 $21,978,711 $21,874,986 $4,319,199 $3,696,074 $3,698,537 Total Patient Revenue $37,469,710 $33,264,666 $33,107,437 Revenue Deductions $2,274,056 $1 ,437,225 $2,061,003 Contractuals $17,268,953 $12,935,025 $13,988,460 $74,522 $91,973 $120,035 Charity $781,677 $827,757 $876,939 $18,660 $63,944 $145,111 Indigent Care $705,896 $575,496 $523,212 -$48,429 -$47,853 -$56,681 Disproportionate Share -$418,625 -$430,677 -$531,174 $603,298 $403,456 $363-,438 Bad Debt $4,731,403 $3,631,104 $3,385,687 $2,922,107 $1,948.745 $2,632,906 Total Revenue Deductions $23,069,304 $17,538,705 $18,243,124 $1,397,092 $1,747,329 $1,065,631 Net Patient Revenue $14,400,406 $15,725,961 $14,864,313 $207,883 $47,802 $216,936 Other Operating Revenue $538,063 $430,218 $338,555 $1,604,975 $1,795,131 $1,282,567 Total Operating Revenue $14,938,468 $16,156,179 $15,202,868 Current Period Operating Expenses Fiscal Year To Date Actual This Budget This Last Year Month Month Actual Actual YTD BudgetYTD Last Year YTD $638,915 $734,560 $634,841 Salaries & Wages $5,890,520 $6,611,040 $6,333,242 $239,872 $252,674 -$179,755 Employee Benefits & PR Taxes $1,813,392 $2,274,066 $1,601,936 $227,812 $241,317 $277,952 Professional Fees $2,378,299 $2,171,853 $2,659,608 $148,789 $137,122 $126,158 Purchased Services $1,309,317 $1,234,098 $1,308,772 $143,038 $192,175 $229,103 Supplies $1,689,202 $1,729,575 $1,862,051 $3,350 $7,135 $6,861 Insurance $33,725 $64,215 $57,558 $53,896 $42,641 $46,262 Utilities $425,307 $383,769 $365,218 $60,308 $104,057 $164,302 Other Expenses $913,986 $936,513 $995,992 $1,515,980 $1,711,681 $1,305,724 Total Operating Expenses $14,453,747 $15,405,129 $15,184,377 $82,620 $75,886 $72,352 DepreCiation $669,713 $682,974 $674,092 $1,598,600 $1,787,567 $1,378,076 Total Expenses $15,123,460 $16,088,103 $15,858,469 $6,375 $7,564 -$95,509 Net Operating Income / (Loss) -$184,992 $68,076 -$655,601 Non Operating Income / (Exp) $344 $833 $515 Investment Income $5,754 $7,497 $8,845 -$2,397 -$3,000 -$3,040 Interest Expense -$26,294 -$27,000 -$35,408 $0 $10,500 -$200,000 Contributions and Grants $75 $94,500 $728,170 -$144,376 $0 $0 IGT Expense -$910,676 $0 $0 $146,245 $0 $0 Service Contribution by SOH $1,198,877 $0 $0 -$184 $8,333 -$202,525 Total Non-Operating Revenue $267,737 $74,997 $701,607 $6,191 $15,897 -$298,034 Total Net Income / (Loss) $82,747 $143,073 $46,006 -2- en I- W en en <( I- W Z ~ en w C> z <( J: o C Z <( en w en z w D.. >< o::w w - I-en zW w::l OZ ..JWI- <(>W OWe) _O::C Cu.::l WOal :E I- . :C;!ffi~ ii2r5:c;! 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AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE GROSS 60.26 57.90 52.26 50.58 47.65 43.85 41.16 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER 42.44 I 54.19 I 57.751 AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ACCOUNTANT'S REPORT I FINANCIAL CLASS I < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL MEDICARE $ 1,313,243 195,692 38,620 61,060 145,815 1,754,429 % 74.9% 11.2% 2.2% 3.5% 8.3% 21.1% MEDICAID $ 360,977 126,887 34,902 23,658 64,577 611,000 % 59_1% 20.8% 5.7% 3.9% 10.6% 7.3% BCBS $ 371,070 102,239 22,252 4,548 34,368 534,477 % 69.4% 19.1% 4.2% 0.9% 6.4% 6.4% COMMERCIAL $ 612,600 268,060 89,839 69,092 102,834 1,142,425 % 53.6% 23.5% 7.9% 6.0% 9.0% 13.7% PRIVATE PAY $ 882,070 593,299 533,581 557,688 1,676,533 4,243,172 % 20.8% 14.0% 12.6% 13.1% 39.5% 50.9% IN HOUSE $ 204,255 21,384 55 27 14,318 240,039 % 85.1% 8.9% 0.0% 0.0% 6.0% 2.9% CREDITS $ (195,065) - - - - (195,065) % 100.0% 0.0% 0.0% 0.0% 0.0% -2.3% HOME HEALTH $ - - - - - - % TOTAL 3,549,150 1,307,561 719,249 716,072 2,038,446 8,330,479 % 42.6% 15.7% 8.6% 8.6% 24.5% 100.0% NOTE -- Amounts and percentages may sum to '+' or '-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. -6- >: ffi ~ ... 0 ffi fi} Oee <t~ffi !'!"e filiSQ :E"ffi ~~~ 0:0" ~~:;: ~,H~ ;; N o ~ o N t) W o o N > o z o N 0- t) o ~ 0.. 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" z o " U) <( t) U) ~ o -7- I J MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 09/30/11 MONTH DESCRIPTION DEPT BUILDING EQUIPMENT TOTAL 01/11 PACS STORAGE SYSTEM RADIOLOGY - 16,387 DEPOSIT PD IN 2010 1,820 SUB TOTAL JANUARY - 18,207 18,207 02/11 E/R PATIENT MONITOR AND PRINTER 6,022 ALEGRA LAB CENTRIFUGE 15,382 SUB TOTAL FEBRUARY 21,404 21,404 . 03/11 CENTRICITY PERINATAL SYSTEM 53,544 SUB TOTAL MARCH 53,544 53,544 04/11 N/A - - 05/11 N/A - - 06/11 VAPOR MNGMT SYSTEM 37,315 STERRAD NX GAS PLASMA STERILIZER 45,648 MEDICATION MNGMT SOFTWARE 34,762 TSYSTEM HEALTH MONITORING SVC 10,989 SUB TOTAL JUNE 128,714 128,714 , 07/11 CRYOSTAT 16,400 SUB TOTAL JULY 16,400 16,400 08/11 FORCETRIAD GENERATOR 28,320 CV-180 VIDEO SYSTEM 65,470 MORCELLEX MOTOR DRIVE UNIT 8,250 NUC MED EQUIPMENT 140,446 PACS STORAGE UNIT 57,000 CT SCANNER 359,750 SUB TOTAL AUGUST 659,236 659,236 09/11 INDUSTRIAL DISHWASHER 13,732 DICTATION SYSTEM 26,870 TELESCOPE 3mm 30 Degrees - HYSTEROSCOPY 7,872 IMAGELlNK DIAGNOSTIC WORKSTATION 17,481 SUBTOTAL SEPTEMBER 65,955 65,955 TOTAL $ - 963,460 963,460 -8- Vi LU Cl c:: <C :I: U VI VI.... 0.... c::~ ~ a:.' 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"i:: u<(a:::.Q:::.::: OJ ;: o Q) C DcQ) u"," ~..c::] > '(l u g ~ ~ '5 2" 3: ~ ~ 8 " 5 :j:: '" ... 0 VI VI >1- Q) c v; Q) Q) ~ 3: ~ > ~ ~ ~ ~ w z n; ;: ~ ~ 0 ~ gcil~~ ~b8~ ~W~DOOOOOWomOqOOODa oqaomooawooooomOD OOn~mOWMmmooomooom ~oaMoo~~o~~mOOMDOn ~OOOODmmOmqODNOrlrl rlmmmmmmrnmmrloomamm -13- RuN DATE:10/07/11 TlME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 1 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145023 09/01/11 82.19 FILTER TECHNOLOGY CO, I A/P 145024 09/01/11 283.80 CUSTOM MEDICAL SPECIALT A/P 145025 09/01/11 681. 30 PHILIPS HEALTHCARE A/P 145026 09/01/11 8,266.30 US FOOD SERVICE A/P 145027 09/01/11 346.17 DOCUFREE CORP A/P 145028 09/01/11 41.47 WHOLESALE ELECTRIC SUPP A/P 145029 09/01/11 1,968.74 PRINCIPAL LIFE A/P 145030 09/01/11 1,465.71 CENTURION MEDICAL PRODU A/P 145031 09/01/11 .00 VOIDED A/P 145032 09/01/11 948.80 DEWITT POTH & SON A/P 145033 09/01/11 150.00 WILLIAM E HElKAMP, TRUS A/P 145034 09/01/11 12,839.97 ENTRUST INSURANCE & BEN A/P 145035 09/01/11 495.00 WILLIAM E HEITKAMP, TRU A/P 145036 09/01/11 26,431.84 MMC EMPLOYEE BENEFITS A/P 145037 09/01/11 177.69 LESLIE ANN SOLIS A/P 145038 09/01/11 13,071.40 MORRIS & DICKSON CO, LL A/P 145039 09/01/11 29,755.29 NOBLE AMERICAS ENERGY A/P 145040 09/01/11 248.57 PENLON, INC A/P 145041 09/01/11 861. 74 RC IMAGING A/P 145042 09/01/11 2,088.00 LIQUID AGENTS HEALTHCAR A/P 145043 09/01/11 1,666.00 TEAM HEALTH MEDICAL CAL A/P 145044 09/01/11 4,736.00 JACKSON NURSE PROFESSIO A/P 145045 09/01/11 9,152.00 TEXAS HOSPITAL ASSOCIAT A/P 145046 09/01/11 228.41 TX CHILD SUPPORT SDU A/P 145047 09/01/11 233.38 MEDICARE A/P 145048 09/01/11 79.92 RANDY CABELLO A/P 145049 09/01/11 59.72 JOHN CARAWAY A/P 145050 09/01/11 1,934.39 ANDERSON CONSULTATION S A/P 145051 09/01/11 38.98 PORT LAVACA HARDWARE A/P 145052 09/01/11 368.57 AMERISOURCEBERGEN DRUG A/P 145053 09/01/11 4,110.00 ALCON LABORATORIES INC A/P 145054 09/01/11 1,198.95 CARDINAL HEALTH A/P 145055 09/01/11 1,143.38 ARTHROCARE CORPORATION A/P 145056 09/01/11 519.70 AT&T MOBILITY A/P 145057 09/01/11 1,201.70 AT&T A/P 145058 09/01/11 585.90 C R BARD INC A/P 145059 09/01/11 355.62 BAXTER HEALTHCARE CORP A/P 145060 09/01/11 463.45 BRUCE'S AUTO REPAIR A/P 145061 09/01/11 907.08 BECKMAN COULTER INC A/P 145062 09/01/11 241. 00 BOSTON SCIENTIFIC CORPO A/P 145063 09/01/11 72.20 BRIGGS CORPORATION A/P 145064 09/01/11 168.72 ANGIE BURGIN A/P 145065 09/01/11 25.00 CAL COM FEDERAL CREDIT A/P 145066 09/01/11 624.00 CAD SOLUTIONS, INC A/P 145067 09/01/11 141.34 CITIZENS MEDICAL CENTER A/P 145068 09/01/11 8,869.35 CITY OF PORT LAVACA A/P 145069 09/01/11 108.41 CONMED CORPORATION A/P 145070 09/01/11 9,718.83 CPSI A/P 145071 09/01/11 148.07 DRAGER MEDICAL A/P 145072 09/01/11 214.76 DLE PAPER & PACKAGING -14- RUN DATE:10/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 2 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145073 09/01/11 1,772.66 FISHER HEALTHCARE A/P 145074 09/01/11 3,823.08 GE HEALTHCARE A/P 145075 09/01/11 211.00 GE MEDICAL SYSTEMS, INF A/P 145076 09/01/11 165.04 GULF COAST PAPER COMPAN A/P 145077 09/01/11 119.31 INDEPENDENCE MEDICAL A/P 145078 09/01/11 3,002.62 INFOLAB INC A/P 145079 09/01/11 80.55 IVANS A/P 145080 09/01/11 877 . 28 JOHNSON &: JOHNSON A/P 145081 09/01/11 101.00 KIMBERLY- CLARK INC A/P 145082 09/01/11 759.68 MERRY X-RAY- SAN ANTONI A/P 145083 09/01/11 3,000.00 NUTRITION OPTIONS A/P 145084 09/01/11 .00 VOIDED A/P 145085 09/01/11 6,125.75 OWENS &: MINOR A/P 145086 09/01/11 1,200.00 U S POSTAL SERVICE A/P 145087 09/01/11 148.33 PROGRESSIVE DYNAMICS ME A/P 145088 09/01/11 155.80 R G &: ASSOCIATES INC A/P 145089 09/01/11 295.00 RADIOLOGY UNLIMITED, PA A/P 145090 09/01/11 166.15 MARIA D RESENDEZ A/P 145091 09/01/11 71.89 SMILE MAKERS A/P 145092 09/01/11 205.00 THE ST JOHN COMPANIES, A/P 145093 09/01/11 2,253.60 SYSCO FOOD SERVICES OF A/P 145094 09/01/11 457.08 TLC STAFFING A/P 145095 09/01/11 9,874.50 TOSHIBA AMERICA MEDICAL A/P 145096 09/01/11 197.08 TEXAS CHILD SUPPORT SDU A/P 145097 09/01/11 121. 84 TG A/P 145098 09/01/11 32.54 UNIFIRST HOLDINGS A/P 145099 09/01/11 202.93 UNIFORM ADVANTAGE A/P 145100 09/01/11 2,759.47 UNIFIRST HOLDINGS INC A/P 145101 09/01/11 151. 50 UNITED WAY OF CALHOUN C A/P 145102 09/01/11 249.22 VERIZON SOUTHWEST A/P 145103 09/01/11 299.38 VERIZON WIRELESS A/P 145104 09/01/11 15.00 VITAL STATISTICS A/P 145105 09/01/11 424.70 WALMART COMMUNITY A/P 145106 09/01/11 40.00 JACLYN J HARTL A/P 145107 09/01/11 62.00 REFUND DEPT / CASH DISB A/P 145108 09/01/11 50.00 GREGORY JACKSON A/P 145109 09/01/11 20.00 NORA JOHNSON A/P 145110 09/01/11 225.00 WARREN TODD HOEFFNER A/P 145111 09/01/11 120.59 JERE HAMMER A/P 145112 09/01/11 20.44 LUNELL MARTIN A/P 145113 09/01/11 48.19 TRAILBLAZER HEALTH ENTE A/P 145114 09/01/11 12.84 AUGUST ALBERT JANIS A/P 145115 09/01/11 22.77 FRANCES FLOYD A/P 145116 09/01/11 13.76 RONALD M SELLS A/P 145117 09/02/11 20.00 CHRIS KOVAREK A/P 145118 09/02/11 20,226.77 MORRIS &: DICKSON CO, LL A/P 145119 09/02/11 303.35 GLOBAL EQUIPMENT COMPAN A/P 145120 09/02/11 102.80 AMERISOURCEBERGEN DRUG A/P 145121 09/02/11 221. 61 MELISSA HOPPER A/P 145122 09/02/11 817.00 RITA DAVIS A/P 145123 09/02/11 11.10 AMY DAY -15- RUN DATE:10/07/11 TlME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK------~--------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE A/P 145124 09/02/11 85.50 JECKER FLOOR &: GLASS A/P 145125 09/02/11 44.52 POWER ELECTRIC A/P * 145126 09/02/11 467.40 R G &: ASSOCIATES INC A/P 145129 09/08/11 55.02 CUSTOM MEDICAL SPECIALT A/P 145130 09/08/11 10,320.70 OMNI-PORT LAVACA 07, L. A/P 145131 09/08/11 750.00 JAMES A DANIEL A/P 145132 09/08/11 660.00 JENISE SVETLIK A/P 145133 09/08/11 40.15 SCAN SOUND, INC A/P 145134 09/08/11 303.98 CENTURION MEDICAL PRODU A/P 145135 09/08/11 .00 VOIDED A/P 145136 09/08/11 1,667.66 DEWITT POTH &: SON A/P 145137 09/08/11 62.50 CRYSTAL PENA A/P 145138 09/08/11 1,439.61 VISA A/P 145139 09/08/11 6,528.35 ALERE NORTH AMERICA INC A/P 145140 09/08/11 1,020.80 ALLIED WASTE SERVICES # A/P 145141 09/08/11 2,088.00 LIQUID AGENTS HEALTHCAR A/P 145142 09/08/11 192.00 RAUSHANAH MONDAY A/P 145143 09/08/11 2,304.00 JACKSON NURSE PROFESSIO A/P 145144 09/08/11 897.63 GLAXOSMITHKLlNE PHARMAC A/P 145145 09/08/11 28,420.14 COVIDIEN A/P 145146 09/08/11 907.67 CAREFUSION 2200, INC A/P 145147 09/08/11 2,195.68 AUREUS HEALTHCARE LLC A/P 145148 09/08/11 755.33 ANDERSON CONSULTATION S A/P 145149 09/08/11 360.00 AHEC A/P 145150 09/08/11 20.00 ALCON LABORATORIES INC A/P 145151 09/08/11 230.87 ALPHA TEC SYSTEMS INC A/P 145152 09/08/11 552.53 ARROW INTERNATIONAL INC A/P 145153 09/08/11 6.69 AUTO PARTS &: MACHINE CO A/P 145154 09/08/11 130.25 C R BARD INC A/P 145155 09/08/11 871.97 BAXTER HEALTHCARE CORP A/P 145156 09/08/11 3,700.89 BECKMAN COULTER INC A/P 145157 09/08/11 401. 60 BRIGGS CORPORATION A/P 145158 09/08/11 297.06 CERTIFIED LABORATORIES A/P 145159 09/08/11 5,102.36 COOPER SURGICAL INC A/P 145160 09/08/11 27.83 THE COUNCIL COMPANY A/P 145161 09/08/11 7,725.00 SIEMENS HEALTHCARE DIAG A/P 145162 09/08/11 1,106.08 PATRICIA DIEBEL A/P 145163 09/08/11 50.47 EDWARDS LIFE SCIENCES A/P 145164 09/08/11 1,006.45 FIRESTONE OF PORT LAVAC A/P 145165 09/08/11 2,483.32 FISHER HEALTHCARE A/P 145166 09/08/11 717.00 GE HEALTHCARE AlP 145167 09/08/11 1,973.80 GREAT AMERICA LEASING C A/P 145168 09/08/11 425.00 GULF COAST DELIVERY A/P 145169 09/08/11 173.58 GULF COAST PAPER COMPAN A/P 145170 09/08/11 113.40 HILL-ROM A/P 145171 09/08/11 23.62 INDEPENDENCE MEDICAL A/P 145172 09/08/11 4,650.00 IKON FINANCIAL SERVICES A/P 145173 09/08/11 1,502.98 INFOLAB INC A/P 145174 09/08/11 29,558.00 ITA RESOURCES, INC A/P 145175 09/08/11 66.92 JACK L. MARCUS, INC A/P 145176 09/08/11 1,387.54 JOHNSON &: JOHNSON PAGE 3 GLCKREG -16- RUN DATE:l0/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 4 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145177 09/08/11 4,057.17 KARL STORZ ENDOSCOPY-AM A/P 145178 09/08/11 81.81 LOWE'S HOME CENTERS INC A/P 145179 09/08/11 135.00 CARRIE LYNN MARSHALL A/P 145180 09/08/11 238.95 MEDISAFE AMERICA LLC A/P 145181 09/08/11 315.90 MEDLEARN A/P 145182 09/08/11 124.63 MERRY X-RAY- SAN ANTONI A/P 145183 09/08/11 199.06 MICROTEK MEDICAL INC A/P 145184 09/08/11 1,028.00 MINNTECH CORPORATION A/P 145185 09/08/11 3,900.00 OLYMPUS AMERICA INC A/P 145186 09/08/11 83.99 ORIENTAL TRADING CO INC A/P 145187 09/08/11 .00 VOIDED A/P 145188 09/08/11 6,480.00 OWENS & MINOR A/P 145189 09/08/11 183.36 PENTAX MEDICAL COMPANY A/P 145190 09/08/11 2,800.00 PREMIER SLEEP DISORDERS A/P 145191 09/08/11 25.98 POWER ELECTRIC A/P 145192 09/08/11 145.60 PROGRESSIVE DYNAMICS ME A/P 145193 09/08/11 379.60 R G & ASSOCIATES INC A/P 145194 09/08/11 184.22 SERVICE SUPPLY OF VICTO A/P 145195 09/08/11 6,517.00 SO TEX BLOOD & TISSUE C A/P 145196 09/08/11 378.22 STRYKER SALES CORP A/P 145197 09/08/11 72.12 SYSCO FOOD SERVICES OF A/P 145198 09/08/11 153.95 STERIS CORPORATION A/P 145199 09/08/11 36,723.72 TEAM REHAB A/P 145200 09/08/11 6,245.00 TEXAS MUTUAL INSURANCE A/P 145201 09/08/11 247.44 TRI-ANIM HEALTH SERVICE A/P 145202 09/08/11 32.54 UNIFIRST HOLDINGS A/P 145203 09/08/11 140.91 UNIFORM ADVANTAGE A/P 145204 09/08/11 2,772.89 UNIFIRST HOLDINGS INC A/P 145205 09/08/11 856.15 UNITED PARCEL SERVICE A/P 145206 09/08/11 575.00 VERATHON INC A/P 145207 09/08/11 124.89 GRAINGER A/P 145208 09/08/11 250.00 DEBORAH WITTNEBERT A/P 145209 09/08/11 181. 00 BILLY BULL A/P 145210 09/08/11 806.26 JAMES ALEXANDER LUMLEY A/P 145211 09/09/11 117,865.00 TRAILBLAZER HEALTH ENTE A/P 145212 09/15/11 62.56 CUSTOM MEDICAL SPECIALT A/P 145213 09/15/11 3,185.00 PHILIPS HEALTHCARE A/P 145214 09/15/11 178.09 ERBE USA INC SURGICAL S A/P 145215 09/15/11 1,474.42 DETAR HOSPITAL A/P 145216 09/15/11 144.20 PHARMEDIUM SERVICES LLC A/P 145217 09/15/11 6,532.56 ARUP LABORATORIES A/P 145218 09/15/11 9,166.67 HITACHI MEDICAL SYSTEMS A/P 145219 09/15/11 610.23 CENTURION MEDICAL PRODU A/P 145220 09/15/11 1,084.09 DEWITT POTH & SON A/P 145221 09/15/11 150.00 WILLIAM E HEIKAMP, TRUS A/P 145222 09/15/11 111.72 AMBU mc A/P 145223 09/15/11 495.00 WILLIAM E HEITKAMP, TRU A/P 145224 09/15/11 110,962.06 MMC EMPLOYEE BENEFITS A/P 145225 09/15/11 177 . 69 LESLIE ANN SOLIS A/P 145226 09/15/11 1,860.00 DA&E A/P 145227 09/15/11 .00 VOIDED -17- RUN DATE:10/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK~-CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 5 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ AlP 145228 09/15/11 3,106.85 MORRIS I< DICKSON CO, LL AlP 145229 09/15/11 32,644.30 BKD, LLP AlP 145230 09/15/11 2,088.00 LIQUID AGENTS HEALTHCAR AlP 145231 09/15/11 1,928.50 TEAM HEALTH MEDICAL CAL AlP 145232 09/15/11 230.77 TX CHILD SUPPORT SDU AlP 145233 09/15/11 1,121.21 GLAXOSMITHKLlNE PHARMAC AlP 145234 09/15/11 2,458.41 CAREFUSION 2200, INC AlP 145235 09/15/11 4,964.46 AUREUS HEALTHCARE LLC AlP 145236 09/15/11 189.12 PORT LAVACA HARDWARE AlP 145237 09/15/11 43.78 AMERISOURCEBERGEN DRUG AlP 145238 09/15/11 954.00 ALCON LABORATORIES INC AlP 145239 09/15/11 175.46 AIRGAS-SOUTHWEST A/P 145240 09/15/11 813.09 CARDINAL HEALTH AlP 145241 09/15/11 16.18 AQUA BEVERAGE COMPANY AlP 145242 09/15/11 385.00 C R BARD INC AlP 145243 09/15/11 3,391.57 BAXTER HEALTHCARE CORP AlP 145244 09/15/11 17.03 BECKMAN COULTER INC AlP 145245 09/15/11 25.00 CAL COM FEDERAL CREDIT AlP 145246 09/15/11 .26.25 CHUBB SECURITY SYSTEMS AlP 145247 09/15/11 87.50 CONMED CORPORATION AlP 145248 09/15/11 415.65 COOPER SURGICAL INC AlP 145249 09/15/11 148.50 COVER ONE AlP 145250 09/15/11 26,064.66 CPSI AlP 145251 09/15/11 49.21 DYNATRONICS CORPORATION AlP 145252 09/15/11 224.11 MONICA ESCALANTE AlP 145253 09/15/11 49.66 FEDERAL EXPRESS CORP. AlP 145254 09/15/11 592.78 FIRESTONE OF PORT LAVAC AlP 145255 09/15/11 2,615.79 FISHER HEALTHCARE AlP 145256 09/15/11 55.00 FISHER I< PAYKEL HEALTHC AlP 145257 09/15/11 62.83 GRAPHIC CONTROLS LLC AlP 145258 09/15/11 215.42 GULF COAST PAPER COMPAN AlP 145259 09/15/11 384.49 H E BUTT GROCERY AlP 145260 09/15/11 895.30 HOLOGIC AlP 145261 09/15/11 45.00 INDEPENDENCE MEDICAL AlP 145262 09/15/11 197.24 INFOLAB INC AlP 145263 09/15/11 1,352.74 JOHNSON I< JOHNSON AlP 145264 09/15/11 523.39 LABCORP OF AMERICA HOLD AlP 145265 09/15/11 75.00 MEMORIAL MEDICAL CENTER AlP 145266 09/15/11 263.11 MARKETLAB, INC AlP 145267 09/15/11 1,522.60 MEDRAD INC AlP 145268 09/15/11 2,496.11 MERRY X-RAY- SAN ANTONI AlP 145269 09/15/11 254.14 MINNTECH CORPORATION AlP 145270 09/15/11 330.00 PATRICIA OWEN AlP 145271 09/15/11 65,470.37 OLYMPUS AMERICA INC AlP 145272 09/15/11 .00 VOIDED AlP 145273 09/15/11 5,756.93 OWENS I< MINOR AlP 145274 09/15/11 533.25 PENTAX MEDICAL COMPANY AlP 145275 09/15/11 121.14 POWER ELECTRIC AlP 145276 09/15/11 439.88 RECEIVABLE MANAGEMENT, AlP 145277 09/15/11 166.15 MARIA D RESENDEZ AlP 145278 09/15/11 359.76 RESPIRONICS, INC. -18- RUN DATE:10/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 6 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145279 09/15/11 A/P 145280 09/15/11 A/P 145281 09/15/11 A/P 145282 09/15/11 A/P 145283 09/15/11 A/P 145284 09/15/11 A/P 145285 09/15/11 A/P 145286 09/15/11 A/P 145287 09/15/11 A/P 145288 09/15/11 A/P 145289 09/15/11 A/P 145290 09/15/11 A/P 145291 09/15/11 A/P 145292 09/15/11 A/P 145293 09/15/11 A/P * 145294 09/15/11 A/P 145300 09/15/11 A/P 145301 09/15/11 A/P 145302 09/15/11 A/P 145303 09/15/11 A/P 145304 09/15/11 A/P 145305 09/16/11 A/P 145306 09/20/11 A/P 145307 09/22/11 A/P 145308 09/22/11 A/P 145309 09/22/11 A/P 145310 09/22/11 A/P 145311 09/22/11 A/P 145312 09/22/11 A/P 145313 09/22/11 A/P 145314 09/22/11 A/P 145315 09/22/11 A/P 145316 09/22/11 A/P 145317 09/22/11 A/P 145318 09/22/11 A/P 145319 09/22/11 A/P 145320 09/22/11 A/P 145321 09/22/11 A/P 145322 09/22/11 A/P 145323 09/22/11 A/P 145324 09/22/11 A/P 145325 09/22/11 A/P 145326 09/22/11 A/P 145327 09/22/11 A/P 145328 09/22/11 A/P 145329 09/22/11 A/P 145330 09/22/11 A/P 145331 09/22/11 A/P 145332 09/22/11 A/P 145333 09/22/11 A/P 145334 09/22/11 941.58 45.90 15,000.00 120.00 197.08 133.90 127.87 34.44 225.91 2,548.32 151. 50 197.23 850.30 95.80 195.00 250.00 130.07 91. 07 194.80 100.00 36.66 13,732.13 9,919.31 117.60 .00 2,153.44 10,393.18 164.92 22,688.57 85.23 2,274.75 26,869.84 1,681. 44 16,938.23 178.70 9,617.74 15,385.00 154.50 1,227.50 1,392.00 2,304.00 146.53 260.46 51. 50 32.00 2,274.77 3,639.54 67.90 134.75 196.51 5,382.13 SIEMENS MEDICAL SOLUTIO THE ST JOHN COMPANIES, TEAM REHAB TONE TEXAS CHILD SUPPORT SDU TEXAS WIRED MUSIC INC TG UNIFIRST HOLDINGS UNIFORM ADVANTAGE UNIFIRST HOLDINGS INC UNITED WAY OF CALHOUN C UTAH MEDICAL PRODUCTS I VERIZON SOUTHWEST THE VICTORIA. ADVOCATE VICTORIA COLLEGE CARMEN C. ZAPATA-ARROYO FORTUNATO MINJARES JR PART B REFUNDS I< APPEAL DOUGLAS RUDDICK LACY KOCIAN LINDA BONAR ACE MART RESTAURANT SUP THE DOCTOR'S COMPANY PHILIPS HEALTHCARE DETAR HOSPITAL RELAYHEALTH, INC. US FOOD SERVICE WHOLESALE ELECTRIC BUPP SUNTRUST EQUIPMENT FlNA MATTHEW BOYLE CENTURION MEDICAL PRODU NUANCE COMMUNICATIONS, LAQUINTA INNS I< SUITES MMC EMPLOYEE BENEFITS JASON ANGLIN MORRIS I< DICKSON CO, LL CPP WOUND CARE #28,LLC TRE TEXAS BKD, LLP LIQUID AGENTS HEALTHCAR JACKSON NURSE PROFESSIO COVIDIEN CAREFUSION 2200, INC PORT LAVACA HARDWARE ACTION LUMBER AIRGAS-SOUTHWEST AFLAC BARD PERIPHERAL VASCULA C R BARD INC BAXTER HEALTHCARE CORP BECKMAN COULTER INC -19- RUN DATE:10/07/11 TlME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK-----------------------_____________~_______________ CODE NUMBER DATE AMOUNT PAYEE PAGE 7 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145335 09/22/11 114.07 BRIGGS CORPORATION A/P 145336 09/22111 33.30 ANGIE BURGIN A/P 145337 09/22111 472.00 CAD SOLUTIONS, INC A/P 145338 09/22111 20.00 CALHOUN COUNTY WASTE MG A/P 145339 09/22/11 131.27 CERTIFIED LABORATORIES A/P 145340 09/22/11 27.56 CHUBB SECURITY SYSTEMS A/P 145341 09/22111 302.58 CDW GOVERNMENT, INC. A/P 145342 09/22/11 155.47 COOPER SURGICAL INC A/P 145343 09/22111 295.25 CPSI A/P 145344 09/22111 6,423.37 SIEMENS HEALTHCARE DIAG A/P 145345 09/22/11 29.42 AMY DAY A/P 145346 09/22/11 187.50 DOLPHIN TALK A/P 145347 09/22/11 218.97 MISTY PASSMORE A/P 145348 09/22111 1,323.54 FISHER HEALTHCARE A/P 145349 09/22111 450.00 FORT BEND SERVICES, INC A/P 145350 09/22/11 3,823.08 GE HEALTHCARE A/P 145351 09/22/11 223.03 H E BUTT GROCERY A/P 145352 09/22111 25.46 HALL WIRELESS A/P 145353 09/22111 71.41 INDEPENDENCE MEDICAL A/P 145354 09/22111 1,871.64 INFOLAB INC A/P 145355 09/22/11 2,175.54 INSTRUMENTATION LABORAT A/P 145356 09/22/11 1,483.00 JECKER FLOOR & GLASS A/P 145357 09/22/11 1,328.26 JOHNSON & JOHNSON A/P 145358 09/22/11 568.64 VICKY KALISEK A/P 145359 09/22/11 1,173.00 CONMED LINVATEC A/P 145360 09/22/11 31. 80 MELSTAN, INC. A/P 145361 09/22111 173.40 MMC AUXILIARY GIFT SHOP A/P 145362 09/22/11 275.32 METLlFE A/P 145363 09/22/11 320.00 MERRY X-RAY- SAN ANTONI A/P 145364 09/22111 184.65 ON-SITE TESTING SPECIAL A/P 145365 09/22111 317.20 ORKIN PEST CONTROL A/P 145366 09/22111 1,516.42 OUTBURST ADVERTISING A/P 145367 09/22111 216.66 OLYMPUS AMERICA INC A/P 145368 09/22111 .00 VOIDED A/P 145369 09/22/11 5,943.94 OWENS & MINOR A/P 145370 09/22111 286.00 PALACIOS BEACON A/P. 145371 09/22111 1,409.43 PORT LAVACA WAVE A/P 145372 09/22/11 149.49 POWER ELECTRIC A/P 145373 09/22/11 31. 50 R G & ASSOCIATES INC A/P 145374 09/22/11 5,525.00 RADIOLOGY UNLIMITED, PA A/P 145375 09/22111 483.74 RECEIVABLE MANAGEMENT, A/P 145376 09/22111 58.00 RESPIRONICS, INC. A/P 145377 09/22/11 95.00 DIANA SAUCEDA A/P 145378 09/22/11 34.05 SEARS A/P 145379 09/22/11 2,855.47 SYSCO FOOD SERVICES OF A/P 145380 09/22/11 661.89 STERICYCLE, INC A/P 145381 09/22/11 9,874.50 TOSHIBA AMERICA MEDICAL A/P 145382 09/22/11 3,922.00 T-SYSTEM, INC. A/P 145383 09/22111 3,381.31 UNUM LIFE INS CO OF AME A/P 145384 09/22/11 32.54 UNIFIRST HOLDINGS A/P 145385 09/22/11 238.86 UNIFORM ADVANTAGE -20- RUN DATE:l0/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE PAGE 8 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 145386 09/22111 2,518.76 UNIFIRST HOLDINGS INC AlP 145387 09/22/11 243.80 THE UNIFORM CONNECTION A/P 145388 09/22111 1,750.83 VERIZON SOUTHWEST A/P 145389 09122/11 12.40 THE VICTORIA ADVOCATE AlP 145390 09/22/11 63.71 SUE WILLIAMS AlP 145391 09/22/11 55.27 GRAINGER AlP 145392 09/22/11 79.81 CAROLYN ADRIAN A/P 145393 09/22/11 115.80 \lIPS TRICARE FOR LIFE AlP 145394 09122/11 3,110.00 JAMES M BOUDREAUX AlP 145395 09/28/11 147.70 PHILIPS HEALTHCARE AlP 145396 09/28/11 164.95 CAL SCIENTIFIC, INC A/P 145397 09/28/11 3,852.71 US FOOD SERVICE AlP 145398 09/28/11 172.50 DSHS CENTRAL LAB MC2004 A/P 145399 09/28/11 235.00 PHARMEDIUM SERVICES LLC A/P 145400 09128/11 8,779.02 ARUP LABORATORIES A/P 145401 09/28/11 1,799.57 PRINCIPAL LIFE AlP 145402 09/28/11 608.07 CENTURION MEDICAL PRODU AlP 145403 09/28/11 1,350.00 LOFTIN EQUIPMENT COMPAN A/P 145404 09/28/11 89.06 HARDY DIAGNOSTICS A/P 145405 09/28/11 150.00 WILLIAM E HEIKAMP, TRUS AlP 145406 09/28/11 495.00 WILLIAM E HEITKAMP, TRU AlP 145407 09/28/11 32,492.89 MMC EMPLOYEE BENEFITS AlP 145408 09/28/11 177.69 LESLIE ANN SOLIS A/P 145409 09/28/11 19,799.02 MORRIS & DICKSON CO, LL A/P 145410 09/28/11 125.97 IPC, INC AlP 145411 09/28/11 88.80 GLENN CRISP A/P 145412 09/28/11 2,400.00 TELE-PHYSICIANS, P.A. AlP 145413 09/28/11 1,392.00 LIQUID AGENTS HEALTHCAR A/P 145414 09/28/11 96.98 ADAM BESIO AlP 145415 09/28/11 4,608.00 JACKSON NURSE PROFESSIO AlP 145416 09/28/11 33.30 JACKLYN S HUDSON AlP 145417 09/28/11 230.77 TX CHILD SUPPORT SDU AlP 145418 09/28/11 375.00 REVISTA de VICTORIA AlP 145419 09/28/11 2,712.75 CAREFUSION 2200, INC AlP 145420 09/28/11 970.00 AESCULAP AlP 145421 09/28/11 8,232.94 GYRUS ACMI, L.P. AlP 145422 09/28/11 272.00 AABB AlP 145423 09/28/11 290.45 ADVANCED MEDICAL INNOVA AlP 145424 09/28/11 262.66 CENTURYLINK AlP 145425 09/28/11 4,329.50 AUREUS HEALTHCARE LLC AlP 145426 09/28/11 1,990.96 ANDERSON CONSULTATION S AlP 145427 09/28/11 24.95 PORT LAVACA HARDWARE AlP 145428 09/28/11 5.95 ACTION LUMBER AlP 145429 09/28/11 579.56 AMERISOURCEBERGEN DRUG AlP 145430 09/28/11 134.37 AIRGAS-SOUTHWEST AlP 145431 09/28/11 324.30 ALPHA TEC SYSTEMS INC A/P 145432 09/28/11 78.00 AFLAC AlP 145433 09/28/11 4.56 AT&T MOBILITY AlP 145434 09/28/11 439.41 C R BARD INC AlP 145435 09/28/11 36.95 BAXTER HEALTHCARE CORP AlP 145436 09/28/11 .00 VOIDED -21- RUN DATE:l0/07/11 TIME:13:30 MEMORIAL MEDICAL CENTER CHECK REGISTER 09/01/11 THRU 09/30/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE A/P 145437 09/28/11 A/P 145438 09/28/11 A/P 145439 09/28/11 A/P 145440 09/28/11 A/P 145441 09/28/11 A/P 145442 09/28/11 A/P 145443 09/28/11 A/P 145444 09/28/11 A/P 145445 09/28/11 A/P 145446 09/28/11 A/P 145447 09/28/11 A/P 145448 09/28/11 A/P 145449 09/28/11 A/P 145450 09/28/11 A/P 145451 09/28/11 A/P 145452 09/28/11 A/P 145453 09/28/11 A/P 145454 09/28/11 A/P 145455 09/28/11 A/P 145456 09/28/11 A/P 145457 09/28/11 A/P 145458 09/28/11 A/P 145459 09/28/11 A/P 145460 09/28/11 A/P 145461 09/28/11 A/P 1~5462 09/28/11 A/P 145463 09/28/11 A/P 145464 09/28/11 A/P 145465 09/28/11 A/P 145466 09/28/11 A/P 145467 09/28/11 A/P 145468 09/28/11 A/P 145469 09/28/11 A/P 145470 09/28/11 A/P 145471 09/28/11 A/P 145472 09/28/11 A/P 145473 09/28/11 A/P 145474 09/28/11 A/P 145475 09/28/11 A/P 145476 09/28/11 A/P 145477 09/28/11 A/P 145478 09/28/11 A/P 145479 09/28/11 A/P 145480 09/28/11 A/P 145481 09/28/11 A/P 145482 09/28/11 A/P 145483 09/28/11 A/P 145484 09/28/11 A/P 145485 09/28/11 A/P 145486 09/28/11 A/P 145487 09/28/11 TOTALS: 24,249.03 25.00 316.76 15,767.71 6.00 26.09 321.16 163.05 2,245.21 171.00 193.27 1,295.76 4,730.00 814.65 584.75 102.91 1,143.41 318.87 37.27 824.19 186.00 870.93 3,750.00 .00 3,730.61 187.44 125.26 61. 06 719.80 1,335.00 212.31 18.00 697.58 325.00 256.78 272.49 652.81 354.38 505.70 197.08 420.00 143.35 32.54 2,405.19 146.50 162.67 221. 28 26.54 49.00 416.40 68.80 1,246,161.61 BECKMAN COULTER INC CAL COM FEDERAL CREDIT COOPER SURGICAL INC CPSI AMY DAY DETAR HOSPITAL DUBIN MEDICAL INC E Z GRAPH OF VICTORIA I FISHER HEALTHCARE GE MEDICAL SYSTEMS, INF GULF COAST PAPER COMPAN HILL-ROM IKON FINANCIAL SERVICES INFOLAB INC INTOXlMETERS INC M.C. JOHNSON COMPANY IN JOHNSON & JOHNSON MEDELA INC MMC AUXILIARY GIFT SHOP MERRY X-RAY- SAN ANTONI MINNTECH CORPORATION MUSTAIN & ASSOCIATES NUTRITION OPTIONS VOIDED OWENS & MINOR PC MALL POLYMEDCO INC. POWER ELECTRIC R G & ASSOCIATES INC RADIOLOGY UNLIMITED, PA MARIA D RESENDEZ SHIP SHUTTLE TAXI SERVI SIEMENS MEDICAL SOLUTIO STRYKER SALES CORP DANETTE BETHANY SUN COAST RESOURCES, IN SYSCO FOOD SERVICES OF STERIS CORPORATION TLC STAFFING TEXAS CHILD SUPPORT SDU TEXAS DEPARTMENT OF LIC TG UNIFIRST HOLDINGS UNIFIRST HOLDINGS INC UNITED WAY OF CALHOUN C VERIZON SOUTHWEST VERIZON WIRELESS GRAINGER YOUNG PLUMBING CO GENE GARNER CAROL A MCILWAIN PAGE 9 GLCKREG -22- RUN DATE: 10/12/11 TIME: 10:39 PRTitle PRDeptName SUPERVISOR-PURCH/CS PURCHASING REGISTERED NURSE EMERGENCY ROOM REGISTERED NURSE EMERGENCY ROOM DEPARTMENTAL ASSIST MAINTENANCE REGISTRATION CLERK PATIENT FINANCIAL SERVICES CS TECH CENTRAL SUPPLY CENTRAL STERILE TECH SURGERY IMAGING TECH HEALTH INFORMATION MANAGEMENT DIRECTOR PFS PATIENT FINANCIAL SERVICES CS TECHNICIAN CENTRAL SUPPLY ES AIDE ENVIRONMENTAL SERVICES SHIFT SUPERVISOR DIETARY FOOD SERVICE STAFF DIETARY PATIENT ACCT SUPERV. PATIENT FINANCIAL SERVICES IC/EH/RM NURSE INFECTION CONTROL DISHWASHER DIETARY o R AIDE SURGERY ES AIDE ENVIRONMENTAL SERVICES REGISTERED NURSE EMERGENCY ROOM A.M. SHIFT SUPERVISO ENVIRONMENTAL SERVICES RN TRAUMA COORDINATO EMERGENCY ROOM RN/PACU SUPERVISOR SURGERY REGISTERED NURSE ICU LVN OBSTETRICS AIDE ENVIRONMENTAL SERVICES MANAGER-SURGERY-OPC SURGERY C.N.O. ADMINISTRATION-CLINICAL SERVIC ADMINISTR ASSISTANT ADMINISTRATION-CLINICAL SERVIC RN ICU PAYROLL CLERK ACCOUNTING REGISTERED NURSE MED/SURG LVN OBSTETRICS REGISTERED NURSE ICU REGISTERED NURSE ICU RN OBSTETRICS REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS L.V.N. MED/SURG ADMINIST ASSISTANT ADMINISTRATION REGISTERED NURSE ICU LVN/SCRUB NURSE/OFFI SURGERY LVN-PhRT PHARMACY REGISTERED NURSE MED/SURG REGISTERED NURSE SPECIALTY CLINIC LVN SURGERY MEDICAL SONOGRAPHER RADIOLOGY REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH RADIOLOGY RAD TECH RADIOLOGY MICRO MT LABORATORY MLT LABORATORY LAB DIRECTOR LABORATORY LAB ASSISTANT LABORATORY ~1 MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 SefteVl'lbe~ ;z...O\.\ PRTotGross PAGE 1 4706.40 7156.73 7118.94 4725.88 937.26 2775.80 4377.14 886.04 6577.08 87.50 2608.26 2935.36 2611.20 3026.14 8050.94 2107.92 2050.13 2063.22 2134.63 2686.14 6771.33 8900.30 2663.02 713 .12 2478.25 9308.22 9717.60 3688.80 6767.78 5107.27 6587.63 4664.37 6471. 79 452.07 4646.93 5593.35 7880.14 1434.00 3158.17 5434.44 7938.35 4612.07 337.50 7447.47 8127.60 1844.20 8081. 86 7147.65 7603.35 887.04 974.03 1248.01 7117.11 3422.24 -23- RUN DATE: 10/12/11 TIME: 10:39 PRTitle PRDeptName MEDICAL LAB TECH LABORATORY LAB SECRETARY LABORATORY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY PT TECH II PHYSICAL THERAPY TRANSCRIPTIONIST HEALTH INFORMATION MANAGEMENT PLANT OPS SUPERVISOR MAINTENANCE DC ANALYST HEALTH INFORMATION MANAGEMENT REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS ED MANAGER EMERGENCY ROOM REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS DIRECTOR-UR/QA/IC/RM QUALITY ASSURANCE LVN MED/SURG REGISTERED NURSE SURGERY CERTIFIED NURSE AIDE MED/SURG DIRECTOR-MS/ICU/OB MED/SURG REGISTERED NURSE ICU REGISTERED NURSE MED/SURG SUPERVISOR LVN/RPhT PHARMACY REGISTERED NURSE MED/SURG REGISTERED NURSE EMERGENCY ROOM RN MED/SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG REGISTERED NURSE ICU RN EMERGENCY ROOM LVN MED/SURG REGISTERED NURSE MED/SURG RN MED/SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG RN MED/SURG REGISTERED NURSE MED/SURG RN EMERGENCY ROOM CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE MED/SURG RN ICU REGISTERED NURSE SURGERY LVN SURGERY o R TECH SURGERY OR SUPERVISOR SURGERY RN-OP-PACU SURGERY TRANSCRIPTIONIST HEALTH INFORMATION MANAGEMENT OUT-PT PACU NURSE SURGERY PRESCRIPTION CLERK INDIGENT CARE PROGRAM MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PRTotGross 5691.41 2976.70 6685.45 2425.69 2082.25 3105.71 26.00 5657.97 3517.53 8014.05 8131.47 9014.22 5323.90 6415.26 6270.55 5137.03 8696.40 3041.78 7680.86 2861.45 9182.85 6678.22 2575.50 5028.59 3812.50 5617.09 5367.99 2140.89 1781.76 640.88 6101.50 3251.77 6427.31 5549.35 2766.07 731.13 509.25 6138.76 7123.65 4555.49 1920.94 2511. 26 6960.80 7196.79 12397.88 4926.75 6538.61 7590.44 6064.67 4377.15 231. 93 862.69 3089.09 3711. 00 2187.14 PAGE 2 -24- RUN DATE: 10/12/11 TIME: 10:39 PRTitle PRDeptName REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS ASSISTANT BUYER TRANSPORTATION OP COORDINATOR SPECIALTY CLINIC REGISTERED NURSE EMERGENCY ROOM CNA MED/SURG RN EMERGENCY ROOM MEDICAL TECHNOLOGIST LABORATORY MT TECH SUPR LABORATORY MT LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MLT LABORATORY MEDICAL LAB TECH LABORATORY LAB ASSISTANT LABORATORY REGISTERED NURSE MED/SURG REGISTERED NURSE MED/SURG RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RECEPT/SECRETARY RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY DIRECTOR-RADIOLOGY RADIOLOGY RADIOLOGY SUPERVISOR RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH. RADIOLOGY RADIOLOGICAL TECH RADIOLOGY CLERK RADIOLOGY LVN~CPhT PHARMACY REGIST PHARMACY TECH PHARMACY PHARMACIST PHARMACY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY PT SEC/RECEPTIONIST PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY CIHCP COORDINATOR INDIGENT CARE PROGRAM TRANSCRIPTION LEADER HEALTH INFORMATION MANAGEMENT HIM DIRECTOR HEALTH INFORMATION MANAGEMENT CODING SPECIALIST HEALTH INFORMATION MANAGEMENT PM COOK DIETARY SHIFT SUPERVISOR DIETARY CERTIFIED NURSE AIDE MED/SURG DISHWASHER DIETARY DISHWASHER DIETARY FOOD SERVICE WORKER DIETARY MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PRTotGross 1123.50 4317.87 2520.00 2783.40 6165.12 2389.02 5736.11 5463.05 5786.97 5953.83 5018.88 4641. 56 1534.50 2541.79 1108.25 426.25 1584.79 2615.68 5090.03 1347.00 2495.16 5295.95 5293.72 7521.19 5433.89 7480.11 458.25 2818.82 3370.75 1355.83 8779.09 8498.39 4804.24 5933.63 1674.00 3720.00 1859.40 4705.11 4511. 38 15600.00 7268.63 689.82 6241. 61 2824.86 1062.50 2653.92 4352.95 6416.00 3666.22 2126.58 2411.25 2735.68 1628.00 1549.72 1657.87 PAGE 3 -25- RUN DATE: 10/12/11 TIME: 10:39 PRTi tIe PRDeptName DIRECTOR OF DIETARY DIETARY BIO-MED TECHNICIAN BIO MEDICAL ENGINEERING BIO-MED TECHNICIAN BIO MEDICAL ENGINEERING GROUNDSKEEPR/PAINTER MAINTENANCE PLANT OPS SPECIALIST MAINTENANCE SECURITY SUPERVISOR SECURITY FLOOR TECH ENVIRONMENTAL SERVICES ES MANAGER ENVIRONMENTAL SERVICES DIR OF PLANT SERVICE ENVIRONMENTAL SERVICES E. S. AIDE ENVIRONMENTAL SERVICES HOSTESS DIETARY ENVIRO SERVICE AIDE ENVIRONMENTAL SERVICES FLOOR TECHNICIAN ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES E. S. AIDE ENVIRONMENTAL SERVICES AIDE ENVIRONMENTAL SERVICES ENVIRO SERV AIDE ENVIRONMENTAL SERVICES E. S. AIDE ENVIRONMENTAL SERVICES E.S. AIDE ENVIRONMENTAL SERVICES SECURITY OFFICER SECURITY SECURITY OFFICER SECURITY SOCIAL WORKER SOCIAL WORK/DISCHARGE PLANNING INSURANCE FU CLERK PATIENT FINANCIAL SERVICES CASHIER/SWITCHBOARD PATIENT FINANCIAL SERVICES UNIT SECRETARY MED/SURG REGISTRTION CLERK PATIENT FINANCIAL SERVICES INSURANCE COORDINATO PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION MEDICARE COORDINATOR PATIENT FINANCIAL SERVICES RN EMERGENCY ROOM REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION LVN MED/SURG SECURITY OFFICER SECURITY OP CODER/ROI HEALTH INFORMATION MANAGEMENT UNIT SECRETARY MED/SURG MEDICAID COORDINATOR PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION REGISTERED NURSE EMERGENCY ROOM RADIOLOGY TECH RADIOLOGY REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION I.T. SPECIALIST INFORMATION TECHNOLOGY DIRECTOR OF I.T. INFORMATION TECHNOLOGY REGISTRATION CLERK PATIENT FINANCIAL SERVICES ACCOUNTANT ACCOUNTING C.F.O. ADMINISTRATION C.E.O. ADMINISTRATION DIRECTOR MM,AP CLERK PURCHASING Grand totals Total lines = 216 MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PAGE 4 PRTotGross 5191.20 240.00 6556.75 3077.31 4695.02 2924.56 2264.93 3311. 59 6969.60 2042.19 1812.00 2392.18 2046.67 2377.74 2093.36 1788.95 1898.49 1813.62 700.50 2384.00 982.56 7678.20 1906.00 2168.03 1917.69 1602.11 2178.84 1886.19 2754.25 6232.88 1911. 21 1124.20 2544.96 2366.63 3445.21 1774.18 2268.83 895.88 5617 .13 5440.50 1886.J8 1552.22 2091.20 1490.25 1549.76 3155.23 9702.32 2220.00 5372.80 15150.00 17657.70 5654.40 895953.66 -26- @IHS Source Totals Report Issued 10/18/2011 Calhoun Indigent Health Care Batch Dates 10/15/2011 through 10/15/2011 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 02 Prescription Drugs 05 Lab/x-ray 08 Rural Health Clinics 13 Mmc - Inpatient Hospital 14 Mmc - Hospital Outpatient 15 Mmc - Er Bills 8,110.00 659.37 920.00 2,121.00 31,981.31 12,979.80 19,011.98 Expenditures Reimb/ Adjustments 75,940.76 -157.30 Grand Total 75,783.46 -27- '" 2,144.20 659.37 157.70 1,350.96 24,001.97 6,178.22 9,315.87 43,965.59 -157.30 43,808.29 Fiscal Year $1,296,221.21 '-jvLbVU'uu ~ ~t:liJ Calhoun County Indigent Coordinator Indigent Cases for September 2011 Approved Cases 2 Denied Cases 43 Active Cases Removed 32 Active Clients 79 , , ~ -28- ~ 1 , ----L 2011 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 7 22 10 152 Feb 9 13 17 156 Mar 32 33 26 153 Apr 8 19 28 164 May 6 19 16 149 Jun 25 21 23 146 Jul 1 19 5 140 Aug 1 13 39 108 2 Sept 2 43 32 79 11 Oct Nov Dec YTD 91 202 196 1247 13 -29- ~l BIDS FOR FUEL: The County Auditor read the following fuel bids for the period beginning November 16, 2011 and ending 15th day of December 2011. After reviewing said bids, a Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept the low bids for bulk-fuel of $3.52 for Diesel from Diebel Oil, Inc. and $3.13 for gasoline for the next 30 days from Sun Coast Resources and for fuel-automated card system of $3.56 for Diesel and $3.13 for gasoline for the next 30 days from Sun Coast Resources. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. .~ ..~ .~ ..~ 11110/2011 16:17 (FAX) P .001/003 202 S ANN ST. STe B PORT LAVACA, TEXAS n979 Phone: 361-563-4610 Fex:361~53h4614 CALHOUN COUNTY AUDITORwS OFFICE Fax To: COUNTY JUDGE, COMMISSIONERS & From: PEGGY HALL VARIOUS DEPTS. ASSISTANT AUDITOR Fax: NA Date: November 10, 2011 Paps 3 Including this page Phon.! NA Re: AWARD OF FUEL BIDS CC: PERIOD 1111812011 TO 1211512011 Cl Urgent Cl For Review Cl Pleas. Comment CJ Plea.e Reply Cl Ple.se Recycle -Me882l8e: THE FOLLOWING BIDS WERE AWARDED IN COMMISSIONERS' COURT ON THURSDAY, NOVEMBER 10,2011. FUEL BIDS e-ERIOD g,EGINNING NOVEMBEfj 16. 2011 AND,ENDING DECEMBER 15.2011 · .EY!I-Bulk Delivered - DIESEL - Awarded to DIEBEL OIL CO., INC. · Fuel-Bulk Delivered - REGULAR UNLEADED - Awarded to SUN COAST · .Fuel-Automaq.d Card System - Awarded to SUN COAST RESOURCES Bid PrieN INCLUDE .,1 taxes and fees the County I. not exempt from. In the event of Tie Bids, the winnIng bId ;s determined per the Texas Local Government Code 262.027(bJ -(-""} ~ 11/10/2011 16:17 (FAX) P .0021003 ;I ~il ~ ~ I i gil ~ s: I t'J tJ :... c" c,.) C>> - ... p i i m ). i c ~ ..... (- m ... . c f ~ f ~ " I c: i ID c z . I ~ = ~ C . II ~ ~ gl r- z z ~ A i C') c ~ r::: ~ 0 m i z ;= r- ~ ~ m ~ p < m S ~ z ~ E c:: r> ~ ~ 0 CI) . lIP fl! fe! I UUI ~ Ii Ii ri rJ S' f;! i I.l j~ ~f,l i~ ~ P 4"~ ! .' 8 r.; 8 ii ii 1m 1m f'llI It:: m~ I i ~I if i( Ii li- II Sl I .... 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III I wall EMA -ITEM lr@-BUI.IEVERED IX 7IE7 ,_fROM: NOV!MBER 18,2011 PRlllJI: DECEM YOU ARE INVlTSC TO SU8M1T A aID ON 'PI! A SiR 18, 201' BOV! IT!M TO: MICHAEL J PFEIFER. CALHOUN COUNTY 'I~S SHOULD II! SUBMITTED IN A SEAI.EiD ENVELO 8ltD FLOOR, ROOM '01, PORT l.AVAOA ;:r:,Gf;,'11. ANN Sr, SIPS ARE DUE AT TMI JUbOI'. OJl,JCI! ON O=~;~~;. MARI<&D: S'~t) Ill). f!u.~.IJULJ( .o.uvI!UlJ. -~ 81~S WILl.. ElE AWARPJ!P o\T TH. COMMISSIONERS' COURT ME~ING 0 . 10.00 AM, THURSDA Y, NOVEMBER a, R011 THi Ol..OOK IN THE OOUNTY JUDG!'! OFPlCE 1$ THE OFFICIAL L N. 7'HURSQA Y, NOVSMSSR 1Q, 2011 =ir~m=.='tN~~!:f;~=1:;~!~IL~~~~J'1J~~TO AOVANTA<aiOU$ TO~:~~~U8 TO,OALHOUN OOUNTY AND TO BE THE SOLE! JUDGE IN DETERMINING ~~Lil~~,l~ ~o~~ THE III) DOEiS NOT PI$ORIMINATI! ON ~~'IA~~ Co~~O~~~N.r;~J!~t8 Jl~~Ne~~L iJfr~~M~!iT OPPORTUNITY EMPLOYER. THE OOUNTY !MPL.OYMENT OF! THI PROVISION OF SIiRVfCES. " ",,,,,,,,5 OR HANglCAPPECl GTATU8 IN .111 rt'IMI JlU".UUC ..LIV8UD pIlPAllTMIINf't VAlUout /JlILlfl6ltr P08 OOUNTY FUJiI. TANKI IJ86,,/NA'I'ltIN VAK'OU' .~~~~----~~~~~~--~-~~~----~~--~~~~~~~~-~---~~~~- <JlItlMIPlt'JI.TIONS: DIBBBL FUBL >,;.oDEUVERV mUlt be matle within 24 houre after re(:$lvtng order from lilt County c.~rtm-nt In th. quantity ordered. If vendor O'8nnot deUver within 24 hours or refuHs to deliver, th. Og...nty O.Plrtment will order frelm the n.xt IQwaet blddttr. =-~PAICE Per GaRon MIJST INCLUDE ell foe. Ind oh.ra.. Including .11 T.xeaIFe.. the CountY Ie not elCempt from (for elC8mple: $0.20 stat. Excl" Tex, st.te pollVerytenvlronmentel F.... F.derel 011 Spill Recovery Feee end Federel LUST "8X) >>FREE FROM WATER AND SUSPINCaO MATTE~ !JtJJZ !.l.N/~/CI! GAlJ,.ON 7. - ----------------------------------------------- Qf)&C,/IZICATlONS: R'BGULAR URLmADBD GA80Lllfll >>DEUVE~V mUlt be mid. within 24 houl'8 ahr reOlljvmO order from the Oounty Department In the quantity ordered. If vendor cannot denver within a.. ho~'" Qt reflJ..' to deliver, the Oounty Department will order from the noxt lowe8t bidder. >>PRlCE Per a.non MUST INCI..UDE an ft.' and ohllroe.lnoludlng an TexelllF... the County It not .x.mpt ftom (for exampla: $0.20 state E)(oI.. Tex, &W. Dell\feryJEnvlrol'llMl'ltal Feet. Pederal OIl Spill Reoovery Fe881nd Feeleral L.UeT Tex> >>FRee FROM WArSA. AND SUSPENDED MA'M'ER ANt) A MINIMUM OOTANE OF 87 (AVERAGe Ml:iHOO) =N ~ ~~~fm8LOW m BIt OOMP]'.JIJ'1'BD BY BIDDJIB) DlJElfa IL.!_ kll . .. AIJ'I1IRID1J IIIITIIE 11lU: L!uIU.J- ~" PRIITIIAME: ~ lBJIlIIIIE...... .3' /.. ?Bt -.f' /.w:> PLEA8E 1.181 ANY UCfJl1I)NI TD 111 AlOVE lPEIIICAlIl1: ... MIlOAST_ Frldly,~raa,2011 ~ ~ 11/06/2011 13:47 10128/2011 08:20 f~ fAX) P .006/006 P .0021005 CAlIlDUNIDUNTY, TEXAI .81&1.. ~ INVlTADON TO BID lID. IUN _AST RBIIIIRCEI 1 (neB WBJJ EIItA TX 77.7 BID 1lEM11Q.-AUTIlfMIl.lARDJ18TEM I PElllDfRlM: NOV5MBElR 1El,2011 ,..11: DIiO=MBER 15,2011 YOU ARE INVITSJ:l TO SUBMIT A BID ON THE MOVE ITEM TO: MlfJH.uL. J ,Pa/,.,., CALHOUN COUNTY JUDGE. 211 S ANN 'Ti IRD flI-OOR, ROOM 30'1, "CRT LAVACA TX 77979 Sloa SHOULD BE SUBMITTED IN A ISEALEO ENV!I.,OPJ! P'LAINL Y MARKED: SEALED SID- re"~WUITOMATJiD 5a"f'l3mM , IiIlga ARE PUB AT TH! JUOGE!'S OFFICE ON OR IiEFQRElI 10:00 AM, THURSDA Y, NOVIiMBSR 3. 2011 BlOB WILl. BE AW"'''DI!D AT' THE! OOMMISSIONERS' COURT MI!I!TING ON: THURSDAY. NOVI!!MBIIR 10, 2(}11 - -TRS-QI:'O'CK'IN.TJlt.-COtJNTY"'jtJDGE'S"OFFlOE'IS'TI'IE'OPjqOIA.l:"ClI;OOKTIl(~T WIl:l:A!'\;J$l!l)'IN'Dl!!TERMININl2..'1'Hi'TlME"TI'lAT"A-8It,..S---".- - - AEiCEIViir:> ANCl THE 11ME THAT DlDe Wl1..1. am OPEiHiI). BigS REiOlilVliD AFrliiiR THE OPIiNINQ TIMe W1lJ.1lI1 JlltITURNED UNOPiNEC TO E5IDDER. THE COMMISSIONERS' COURT RESMVI!S THE RIQHTTO WAJVI TECHNICALITII!', N!J!CT ANY 01\ ALL aiDS, TO AOQEPT THE! 1&11;) CE!eMEO MOST ACVANTAOl!loua TO OALHOUN OOUNTV ANI;) TO ill THIi SOLi JUDGE IN DETERMINING WHICH BIDS WILL BI5 MOST AOVANTAGEOUe TO THE COUNTY. THE OOUNTV OF OAL.HOUN. TEXAS II AN EQUAL. l!!MP\,OV'MENT OPPORT,UNITY EMPLOYER. THi! COUNTY DOES NOT r;)180RlMINATlii ON THE BAeIS OF RAOE, OOt.OR, NATlONAt. OAIOIN, IIEX, '''!LIBION, Aca!! OR HANtlIOAP'P!O STATU. IN IMPLOYMINT O~ THE PRovISION Oft II!FtVlC!'. ',. ii/II /rIlM, ItU.WU1'OMATIID CARD 8V.TIiM l!!1PARfjWlIN'h VARlOU. IIIlLIWlIIY FO.JUDD"'. PUliL PUMP LOOA'I'IOfMIORT LAVACA, TX 1I1!1I'I'JN.iJ.f"Il'JN VARlOU8 ._-~~~-~-~~-----~~~~~-~------~----------~~-~-~~- .I"SO/FIOA'lTONS: DlmBBL I'UlDL ..lit PRICE Per QallQn MUST INOL.UDE 1111 fir.. and aharge.lncludln; all Texe&1Fe$$ the County la not 8xlrnpt tram (for example: $0.20 State &xci.. .Tilt Stat. D.Il"srylSnVlrcl'lmsl'ltel Fees, Federal 011 Spill RtcOWry F... and Fed.ral L.UST TAX) lI>lI>FREE FROM WATER AND SUSPENDED MATT'ER =~N Yff1f;"'OS ------.....-----.......---------....--...........------....---------.... S1'ECIFlCATlONS: RIlQVLAR VNLBADBD GASOLlNB >> PRICE Per Gallon MUST INCI.UDE III f.... and Chlrgealncludlng all TaxeslFe.. the County It not tx.mpt'trgm (tor exemple: $0.20 State ExQl.. TIX, StIlte Oellveryllinvlronmental Fees, Feelersl 011 SpIll RtcX>VflY F... and Federal LUST TAX) >Jo-PREE FROM WATER AND SUSPENDED MATTI5R AND A MINIMUM OCTANIS OF 81 (AVI5FV.GE METHOD) Jm!I Yj,r PRI(;E OAI.LON .3/. 1III'ff.. /1 U Loll ~ f'tH1lI1 fXIMP.:_ 'L1iJ~JlJD BY IlmDlfBJ. ,=IIIA~~~ ~~/~ '. ~:: ~ TILIIIlII~ 1I1l'?BN'~'. FIfAIE lIlT ANY EXlEPIIINI II JIlEAIUVE IPECRADlNI: Prlday,Ootoberle,l/I011 -.n _DOli'''''' ~.... MAGNOLIA BEACH BOAT RAMP IMPROVEMENTS: Bids for construction of the Magnolia Beach Ramp Improvements - Texas Parks and Wildlife Department Boating Access Grant Program - Project No. F-235-B was a total of five bidders with only two submitting bids. G & W Engineers, Inc recommended the Commissioners Court consider Lester Contracting, Inc for a Construction Contract. A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to accept the low bid from Lester Contracting in the amount of $132,000 due to their experience and qualifications and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. _r-:-~-.=."-__ ..,'.....--___=_=_==___ __ _--,:-..-=-=-__=-- ----= -:=-. ._ ~.==-_,~ G & W ENGINEERS, INC. 205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987 November 3,2011 Honorable Judge Michael J. Pfeifer County of Calhoun 211 S. Ann Port Lavaca, Texas 77979 RE: LETTER OF RECOMMENDATION Magnolia Beach Boat Ramp Improvements - Texas Parks And Wildlife Department Boating Access Grant Program - Project No. F -235-B Dear Honorable Judge & County Commissioners, \ Bids for construction of the above referenced project were received at the County Judge's office until 10:00 a.m., Thursday, November 3, 2011, at which time said Bids were publicly opened and read aloud. The enclosed Bid Opening Table indicates there were a total of five (5) Bidders with only two (2) submitting Bids. The "Apparent Low Bidder" is Lester Contracting, Inc. We have worked with Lester Contracting, Inc. for many years on previous projects and they have proven to be qualified and capable of performing the work required; therefore, we highly recommend that a Construction Contract be awarded to Lester Contracting, Inc. for the amount of $132.000.00. A Construction Contract package will be prepared and delivered immediately upon the award of the contract. please call me @ (361) 552-4509 if you have any questions. Sincerely, G & W Engineers, Inc. ~ oseph A. Janda, P. E . Enclosures: Bid Opening Table cc:file 9115.022 Engineering . Arch itectu re . Planning . Surveying L II ~ t:I:l - (l II > t:I:l I":l I":l - > 2 t::I t"' t:I:l M ~ 0 z ~ t::I > t"' := M t::I t::I ~ > M -< '" '" > t::I t::I M ~ > .. ~ ~ 'I:> 0 CI:l ~ (1 fJl ::r Z ". N .... >; ",- 0 (1 ::r ... () '" ~ ~ II .., .... .., o ~ t"' ~ '" M t:I:l - t::I > a: o ~ .., GI'l ... .... N "0 Q Q <= Q z o t:I:l - t::I GI'l ... .... Ul '" Ul .... 0\ Ul z o t:I:l ... t::I z o t:I:l - t::I :- '0 ::tl ~ ff '" .... 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'" o. o ~ ~ ~ ~ :: ~ ,. .a:,.. ~ ,., DOCUMENT NO. 00500 AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated as ofthe 10th day of November in the year 2011, by and between the COUNTY OF CALHOUN (hereinafter called OWNER) and LESTER CONTRACTING, INC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: I .01 THE WORK: CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: MAGNOLIA BEACH BOAT RAMP IMPROVEMENTS - TEXAS PARKS AND WILDLIFE DEP ARTMENT BOATING ACCESS GRANT PROGRAM - PROJECT NO. F-235-B .02 ENGINEER: The Project has been designed by G & W Engineers, Inc., 205 West Live Oak, Port Lavaca, Texas, 77979, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. .03 CONTRACT TIMES: a. Calendar Days The Work shall be complete and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 90 Calendar Days after the date when the Contract Times commence to run. b. Rain Days CONTRACTOR may be allowed an adjustment to the CONTRACT Times for "rain days", which are defined as follows. 1. Any day(s) in which rainfall occurs prior to 12:00 p.m. (noon), of such quantity that, in the opinion of OWNER's representative, would prevent a safe working environment for CONTRACTOR at the construction site. 00500-1 AGREEMENT BETWEEN OWNER AND CONTRACTOR j Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F-235-B (File 9115.022) .. , 2. Any day(s) following the above described "rain day(s)" in which the condition . of the construction site, in the opinion of OWNER's representative, is not conducive to providing CONTRACTOR with a safe working environment at the site. OWNER shall only consider an adjustment in Contract Times if CONTRACTOR submits a written request for "rain days" to OWNER's representative for review, by 10:00 a.m. on the Monday following the week in which the day(s) occurred. Failure to submit such a written request shall be a representation by CONTRACTOR that additional days are not warranted. OWNER's representative shall review all requests when submitted and will have final on site determination for "rain days". Disagreements between CONTRACTOR and OWNER's representative shall be submitted to OWNER. c. Liquidated Damages OWNER and CONTRACTOR recognize that time is of the essence in this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph .03.a above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not substantially complete on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that, as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER THREE HUNDRED DOLLARS ($300.00) for each day that expires after the time specified in paragraph .03.a. CONTRACTOR hereby agrees that said sum per day is a fair estimate of the pecuniary damages which will be sustained by OWNER in the event that the Work is not complete within the agreed time, or within extensions of time properly granted in accordance with the Contract Documents. Said sum shall be considered as liquidated damages only and not a penalty, said damage being caused by loss of timely use of the Work other injury difficult to quantify. For purposes of applying this liquidated damages clause, the CONTRACTOR agrees to waive as against the OWNER any defense to enforcement of said clause based on any of the following claims: (1) that the clause is a penalty; (2) that the daily amount stated in the clause is not a reasonable estimate and approximation as of the time of contracting of OWNER's actual damages; (3) that the damages caused to OWNER by reason of delay were not difficult to estimate at the time of contracting. 00500-2 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F-235-B (File 9115.022) ~-, -~ ~:'- ~.-, :1c , , ~ .04 CONTRACT PRICE: OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds as per CONTRACTOR's proposal which forms a part of this contract. In no event shall the amounts payable pursuant to this Contract exceed $132,000.00, plus the amount of any duly authorized change orders or contract amendments executed by OWNER. .05 PAYMENT PROCEDURE: CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions unless otherwise amended by the Contract Documents. Applications for Payment shall also include all required documentation indicated in Division 1 - General Requirements, Section 01025 of these Specifications. ENGINEER shall process Applications as provided in the General Conditions. a. Progress Payments OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended by ENGINEER and as provided below. All progress payments will be on the basis of the progress of the Work measured by the schedule of values provided for in Article 2 of the General Conditions. 1. Progress payments will be in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER shall determine, or OWNER may withhold in accordance with Paragraph 14.02.B.5 of the General Conditions. A. 90% of the Work completed (with the balance being retainage) B. 90% (with the balance being retainage) of materials and equipment not incorporated in the Work (but delivered, suitably stored and accompanied by documentation satisfactory to OWNER as provided in Paragraph 14.02.A.l of the General Conditions). 2. Request for Payments All requests for payments shall be divided into materials costs and labor/equipment costs. All requests for material payment shall be accompanied by CONTRACTOR's paid invoice for the material in accordance with Article 14.02.A.l of the General Conditions. 00500-3 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F-235-B (File 9115.022) , " t. .!' b. Final Payment Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph. .06 CONTRACTOR's REPRESENTATIONS: In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: a. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in paragraph 7 herein) and the other related data identified in the Bidding Documents including "technical data." b. CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work. c. CONTRACTOR is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. d. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 4.02.A of the General Conditions. CONTRACTOR accepts the determination set forth in the Supplementary Conditions to the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided in Paragraph 4.02.A of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional 00500-4 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F.235-B (File 9115.022) ". , :'> , examinations, investigations, explorations, tests, studies or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. e. CONTRACTOR is aware of the general nature of the Work to be performed by OWNER and others at the site that relates to the Work as indicated in the Contract Documents. f. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. g. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing and performing of the Work. .07 CONTRACT DOCUMENTS: The Contract Documents which comprise the entire Agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof and consists of the following: a. This Agreement. b. Exhibits to this Agreement. c. CONTRACTOR's Proposal. d. Performance, Payinent and other Bonds. e. Notice of Award. f. Notice to Proceed. g. General Conditions. h. Supplementary Conditions. 1. Technical Specifications. 00500-5 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F-235-B (File 9115.022) ;'\ .!' J. Drawings numbered & titled for the different areas of work as indicated below: SHEET NO. DATE DESCRIPTION 1 OF 1 09/01/11 SITE PLAN & SECTIONS k. Addendum numbers to inclusive 1. The following of which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying or supplementing the Contract Documents pursuant to Paragraph 3.04 of the General Conditions. There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be altered, amended or repealed in accordance with the appropriate provisions of Article 3 of the General Conditions. .08 MISCELLANEOUS: a. Terms used in this Agreement which are defined in Article I of the General Conditions will have the meanings indicated in the General Conditions. b. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent( except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. c. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. d. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to. be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 00500-6 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program - Project No. F-235-B (File 9115.022) I~ : IN WITNESS WHEREOF, the parties hereto have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf. This AGREEMENT shall be effective as ofthe /,1 ~y of ,Ahvem/.5er ,20LL. OWNER: COUNTY OF CALHOUN CONTRACTOR: LESTER CONTRACTING, INC. BY: BY:~~ Ken Lester, J ., P sident ATTEST:~~~ ATTEST:~ ~ ADDRESS: P.O. Box 986 Port Lavaca, Texas 77979 ADDRESS: 211 S. Ann Port Lavaca, Texas 77979 PHONE: (361) 553-4600 FAX: (361) 553-4444 PHONE: (361) 552-3024 FAX: (361) 552-4049 END OF DOCUMENT 00500-7 AGREEMENT BETWEEN OWNER AND CONTRACTOR Magnolia Beach Boat Ramp Improvements TPWD Boating Access Grant Program ~ Project No. F~235-B (File 9115.022) ":' qJ.' t'l . J- PROPOSAL L E sr;;;-/Z etJN""7<I4c:.--77A.1~.. ....;2:?VC., hereinafter called "BIDDER", (Legal Firm Name) < is submitting this Proposal "for Furnishing and Performing the Work specified herein as the MAGNOLIA BEACH BOAT RAMP IMPROVEMENTS - TEXAS PARKS AND WILDLIFE DEP ARTMENT BOATING ACCESS GRANT PROGRAM - PROJECT NO. F-235-B. This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called "OWNER". 1. Terms used in this PROPOSAL are defined in the General Conditions or Document No. 00120 - Instructions to Bidders and shall have the meanings indicated in the General Conditions or Instructions. 2. BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to furnish and perform all Work as specified or indicated in the Contract Documents for. the Bid Price and within the Bid Times indicated in this BID and in accordance with the other terms and conditions of the Contract Documents. 3. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This BID will remain subject to acceptance for Sixty (60) Calendar Days after the Bid Opening. BIDDER shall sign and deliver the required number of counterparts of the Agreement, including all required documents indicated by the Bidding Requirements, within Fifteen (15) Calendar Days after the date of OWNER's Notice of Award. 4. In submitting this BID, BIDDER represents, as more fully set forth in the Agreement, that: a. BIDDER has examined and carefully studied the Bidding Documents and the following Addenda, receipt of all which is hereby acknowledged: (List Addenda by Addendum Number and Date): Addendum No.: Date Received: b. BIDDER has visited the site and is familiar and satisfied with the general, local and site conditions that may affect cost, progress, and furnishing and performing the Work. c. BIDDER is familiar and satisfied with all federal, state and local Laws and Regulations that may affect cost, progress, and furnishing and performing the Work. 00300-1 . .,.'t: '" d. BIDDER is aware of the general nature of work, if any, to be performed by OWNER (or others) at the site in relation to the Work for which this BID is submitted. e. BIDDER has correlated the information known to. BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. f. BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing and performing the Work for which this BID is submitted. g. This BID is GENUINE and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation. BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham BID. BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER. 5. BIDDER agrees to complete the Work in accordance with the Contract Documents. a. BIDDER acknowledges that the amounts are to be shown in both words and figures, and in case of discrepancy, the amount in words shall govern. b. BIDDER acknowledges that the quantities are not guaranteed and final payment will be based on the actual quantities determined as provided in the Contract Documents. c. BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any of the quantities may be deleted, reduced, or increased based upon the respective Unit Prices. d. BIDDER acknowledges that Unit and Lump Sum Prices have been computed in accordance with paragraph 11.03.B of the General Conditions. e. BIDDER agrees to furnish all necessary labor, superintendence, plant, machinery, equipment, tools, materials, insurance, services and all other requirements deemed necessary to complete the items of Work indicated on the following pages for the specific dollar amounts stated. 00300-2 t ,;0- .I BASE BID BID BID DESCRIPTION OF ITEM WITH UNIT ITEM QTY. UNIT PRICE WRITTEN IN WORDS BID AMOUNT ----------------------------------------------------------------------------------------~------------------~--------------------- 1. I LS Furnishing materials, equipment and labor to construct 235 liner feet of rock groin that includes armor/core stone, installation of filter cloth temporary and permanent acknowledgement signs, as per Plans and Specifications for a lump sum price of ONE ~W;(/f)Jte-L) 7#/lfT'r:" ru.Jo 7IWJuS/fA/D Dollars and ;V t? Cents. $ /g~ ~~O * ENGINEER estimates that it will take approximately 1000 cubic yards of stone to complete this project and this includes allowances for settlement, loss, etc. CONTRACTOR shall include with Bid, a preliminary plan for installation of stone for rock groin that describes methods, equipment, stone source, etc. TOTAL BASE BID AMOUNT to complete the MAGNOLIA BEACH BOAT RAMP IMPROVEMENTS - TEXAS PARKS AND WILDLIFE DEPARTMENT BOATING ACCESS GRANT PROGRAM - PROJECT NO. F-235-B, being Item 1 above, is: c:JNC #-pA/Uei) 71f1~T"""-72ua 7iVO~SJ4,v,J) DOLLARS Al'O CENTS. $ 13~ boo.ui:> ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 6. BIDDER agrees that the Work shall be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within q?J Calendar Days after the date when the Contract Times. commences to run. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement. 00300-3 ~ i~ ""- t' 7. The following documents are attached to and made a condition of this BID: a. Required Bid Security in the form of Bib I?OIU./) b. A tabulation of Subcontractors, Suppliers and other persons and organizations required to be identified in the BID. c. Document No. 00415 - CONTRACTOR's Corporate Resolution. d. Document No~ 00416 - Noncollusion Affidavit e. Document No. 00420 - Bidders Qualification Statement. 8. Communications about this BID shall be directed to BIDDER's address indicated below. SUBMITTED this Brei day of ~em;gE7L Authorized Signature: cbI-~~ Name: b! ~ Ler;. ~/" I \/r. Title: Vre'51c1 -e P1 f- Name 'e""""!l SAC- L ad'f'r Title: .:3 (? (! r _ t:l (l Legal Firm Name: L r:!S!-e",. ~/1-h""4c--hn5 ..:::!:he. Business Address: ;C/O. I6DK 7' 8{p t:JeJrt- L4 LJC.c:. c;. 'Ik. 77'7 /7 ) / Phone Number: @u I) S-S- 2 - Be> ;;:>4- Facsimile Number: (j? & /) 5" s 2 - 4-04 C; E-MaiIAddress(oPtional):W~Dlesle....(!o/.rl-yt<~I-.;..P(.oM .J' State ofIncorporation, if applicable: ""/-e y~ <;. AJ4- , 2011. State Contractor License No.: END OF DOCUMENT 00300-4 " ",,- PENAL SUM FORM .." ) BID BOND .~. '''' BIDDER (Name and Address): Lester Contractjn~ Tnc m Rox GRf) Port T~,~r~ TX 77G7q SURE.TV (Name and Address of Principal Place of Business): Continental Casualty Company PO Box 5077 Si 011X F~ll S Sf) ')7117-')077 OWNER (Name and Address): COllnty of r~lholln )11 5 ann St ~ort T~v~r~ TX 77g7g BiD BID DUE OA TE: November 3. 2011 PROJECT (Brief.Description Including Location); Magnolia Beach Boat Ramp Improvements ). BOND BOND NUMBER: DATE (Not later than Bid due date): NovpmhPr 1, 7011 PENAL SUM:u5% Greatest Amount Bid (Words) 5% GAB (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by Its authorized officer, agent, or representative. BIDDER SURETY Continental Casualty Company .(59al) Surety's Name and Corporate Seal Attorney-in-~act: () 'j ./ Note: (1) (2) Above addresses are to be used for giving required notice. Any singular reference to Bidder, Surety,.OWNER or other party shall be considered plural where applicable, 00410-1 EJCnC NO. 191O-28-C (1996 Edition) .. 1,.. ,t' ....... , 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, exec-utors, administrators, successors and assigns to pay to OWNER upon default of Bidder the penal sum set forth on the face of this Bond. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by OWNER) the executed Agreement required by the Bidding Documents and any performance and payment Bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1. OWNER accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Docwnents (or any extension thereof agreed to in writing by OWNER) the executed Agreement required by the Bidding Documents and any performance and payment Bonds . required by the Bidding Documents, or 3.2. All Bids are rejected by OWNER, or 3.3. OWNER fa.ils to issue a Notice of Award to Bidder within lhe time specified in the nidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof). 4. Payment unaer this Bond will be due and payable upon default by Bidder and within 30 calendar days after receipt by Bidder and SUrety of written notice of default from OWNER, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due. 5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by OWNER and Bidder, provided that the total time for issuing Notice of Award including e~tensions shall not in the aggregate exceed 120 days froin Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due . date. 7. Any suit or action u.nder tbis Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Proj~ct is located. PENAL SUM FORM 8. ~otices required hereunder shall be in writlng'.-and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices .may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned, 9. Surety shall cause to be attached to this Bond a current and effective Power or Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby. 10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if. set forth at length. If any provision of this Bond conflicts with any applicable statute, then th~ provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. .J 11. The term "Bid It as used herein includes a Bid, offer or proposal as applicable. ) ) EJCDC NO. 1910-28-C (1996 Edition) 00410-2 I, ... '-' .,. I .-......... '-'...: I........ .... ""''-L.'l~'" ~.L..I. '-'.I.J..., ..I..I..1''-J .I...1~LI..I. Y .LL1UftL .fl.J. J. U.Kl~.J!, I "'li~"'.rAL 1 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know AII.M~n.By These Presents, That Con.tinental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an IllmoIs msurance company, and Amencan Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company (herein called "the CNA Companie~"), are duly.organized and existing ~nsurance companies having their principal offices in the City of Chicago, and State of Illinois, and that they do by vIrtue of the sIgnatures and seals herem affixed hereby make, constitute and appoint Gary Grissom, Randy Reynolds, Laurie J Barnes, Ronda Brown, Denise Dugan, James Russell, Ana Rodriguez, Individually of Austin, TX, their true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on their behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of their insurance companies and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confinned. This Power of Attorney is made and executed pursuant to and by authority of the By-Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Boards of Directors of the insurance companies. In Witness Whereof, the CNA Companies have caused these presents to be signed by their Senior Vice President and their corporate seals to be hereto affixed on this 20th day of May, 2011. Continental Casualty Company National Fire Insurance Company of Hartford American Casualty Company of Reading, Pennsylvania '~:::5\ r-= =>-~ Stathy Darcy ~, Vice President State of Illinois, County of Cook, ss: . On this 20th day of May, 2011, before me personally came Stathy Darcy to me known, who, being by me duly sworn, did depose and say: that she resides in the City of Glenview, State of Illinois; that she is a Senior Vice President of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company described in and which executed the above instrument; that she knows the seals of said insurance companies; that the seals affixed to the said instrument are such corporate seals; that they were so affixed pursuant to authority given by the Boards of Directors of said insurance companies and that she signed her name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance companies. a:FlCIAL SEAl. ELIZA PRlCf 1/tIF/II('( "'*-lC. STAlE (:# UIlOlll "" COIolMI8SICIN EllPfG:Otil7/13 My Commission Expires September 17,2013 GJ~ CERTIFICATE Notary Public I, Mary A. Ribikawskis, Assistant Secretary of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company; and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By-Law and Resolution of the Board of Directors of the insurance companies printed on the.,rexerse hereof is stilLin forc~. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance companies this Jra day of November , 2011 . Continental Casualty Company National Fire Insurance Company of Hartford American Casualty Company of Reading, Pennsylvania a~ Assistant Secretary Form F6853-l/2011 ",' Authorizing By-Laws and Resolutions ADOPTED BY TIlE BOARD OF DIRECTORS OF CONTINENTAL CASUALTY COMPANY: This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors of the Company. "Article IX-Execution of Documents . Section 3. Appointment.of Attorn~y-in-Fact: The Ch~irman of the B~ard of Directors, the President or any Executive, Senior or G~oup Vice ~resldent may, from tIme to time, appomt b~ wntte~ certIficates attorneys-m-fact to act in behalf of the Company in the execution of policies of Insurance, bonds, undertakmgs and other obligatory mstruments of like nature. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of authority, shall have full power to bind the Company by their signature and execution of any such instruments and to attach the se.al of the Company thererto. The Chairman of the Board of Directors, the President or any Executive, Senior or Group Vice President or the Board of Directors, may, at any time, revoke all power and authority previously given to any attorney-in-fact." . This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993. "Resolved, that the signature of the President or any Executive, Senior or Group Vice President and the seal of the Company may be affixed by .facsimile on any power of attorney granted pursuant to Section 3 of Article IX of the By-Laws, and the signature of the Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." ADOPTED BY TIlE BOARD OF DIRECTORS OF AMERICAN CASUALTY COMPANY OF READING, PENNSYLV ANlA: This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors of the Company. "Article VI-Execution of Documents Section 3 Appointment of Attorney-in-Fact. The Chairman of the Board of Directors, the President or any Executive or Senior Vice President may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of authority, shall have full power to bind the Company by their signature and execution of any such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President or any Executive or Senior Vice President or the Board of Directors may at any time revoke all power and authority previously given to any attorney-in-fact." This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993. "Resolved, that the signature of the President or any Executive, Senior or Group Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted pursuant to Section 2 of Article VI of the By-Laws, and the signature of the Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." ADOPTED BY THE BOARD OF DIRECTORS OF NATIONAL FIRE INSURANCE COMPANY OF HARTFORD: This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors of the Company. "Article VII-Execution of Documents Section 3. Appointment of Attorney-in-Fact. The Chairman of the Board of Directors, the President or any Executive or Senior Vice President may, from time to time, appoint by written certificates attorneys-in-fact to act in behalf of the Company in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-fact, subject to the limitations set forth in their respective certificates of authority shall have full power to bind the Company by their signature and execution of any such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President or any Executive, Senior Vice President or the Board of Directors, may, at any time, revoke all power and authority previously given to any attorney-in-fact." This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the 17th day of February, 1993. . "RESOLVED: That the signature of the President, an Executive Vice President or any Senior or Group Vice President and the seal of the Insurance Company may be affixed by facsimile on any power of attorney granted pursuant to the Resolution adopted by this Board of Directors on February 17, 1993 and the signature of a Secretary or an Assistant Secretary and the seal of the Insurance Company may be affixed by facsimile to any certificate of any such power, and any power or certificate bearing such facsimile signature and seal shall be valid and binding on the Insurance Company. Any such. power so executed and sealed and certified by certificate so executed and sealed, shall with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Insurance Company." PRESCRIPTION DRUGS FOR CALHOUN COUNTY ADULT DETENTION CENTER: There were four Prescription Drug Bids for Calhoun County Adult Detention Center; Diamond Pharmacy Services, Maxor Correctional Pharmacy, HEB Pharmacy, and US Script Inc. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept the bid from Diamond Pharmacy Services with 82.5% off of generic medications with no dispensing fee, and 21.5% off of brand name medications with no dispensing fee, and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PRESCRIPTION DRUGS FOR CALHOUN COUNTY INDIGENT PROGRAM: There were four Prescription Drug Bids for Calhoun County Indigent Progem; Diamond Pharmacy Services, Maxor Crrectional Pharmacy, HEB Pharmacy, and US Script Inc. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept the bid from HEB Pharmacy for prescription drug services with 75% off of generic medications with a $1.00 dispensing fee and $0.89 admin. fee and 18.5% discount on name brand medications with a $1.00 dispensing fee and $0.89 admin. fee and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ltc"'" 1Il_~ ~ g ~~;! 3G)oclD ~~CDCDgi&> . g:~~3.Q.C: rA::::Jc5"m-ej oa.l/Om;~ o III l/l III c... O~(iJ~aq~ :;> 0'...., "tl )> ~ iii" '" s: ~ c)" ... ;oiil:i""tl::llll CD~liis:!Il"O iii"'C ...... S' g .g: ~ ~ Ii !!!. ~~*~ ~ ~. m. ~ ~ ;;; CDo !'l ::T l/l:;>e:c.n -. a.-<~ 0 :g OIllCDe: -. :;> :;> :;> l/l c5 a a. 5" -g n III ~ to ill 0 g 0 ~ -. en ~g:m~ lit --CDO'er 0' ...., CD ... c: en en o ;;U 'tJ -i Z o + 3: ~Dl ....Il. = 00 0... cc. iii' ~ "C;::tJ t'D Dl ::::l ... UI t'D :5' UI ~~ m "'C 3: ::::l C UI ..... 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"tJ ""0 0 OCD"I>> ;:tJ ~. CD :;: o &. ~ 0 o.."e _.~ c: c.."C 0 Z ~ ~o -IeOe ->::::J~ < c.. ..., c~ t'D)>"< w ::::l__"-I c.r-weCD ~ NCQ >< 0(1)1>> - en N - =r ~ e C CD (') CD )> 3 .. < C'" .. < CD 0 "U ~ 0 " Co) 3: ~ -"'C m ~r OJ o~ (0 - m m N- ~ ~ ~ 3 CJl Dl II) ... CD 0' ::::l ~ iii' 2. ~ !. Ai' C'" Ii" :5' ... ::T t'D > C C. ;:;: o '"" UI o =: n' !1> m >< (") t'D "C ... o' ::::l UI - o o 3 3 t'D ::::l lit ...", PRESCRIPTION DRUGS Jail Ori...~inO\ \ D ~~r<\o(\d ~ CALHOUN COUNTY, TEXAS - Prescription Drugs Form JANUARY 1, 2012 Thru DECEMBER 31, 2012 ~ Return this Form (page 1), if submitting a bid for Prescription Drugs for the Calhoun County Adult Detention Center (Jail) . Calhoun County Adult Detention Center (Jail) Fill in appropriate blanks AMOUNT or PERCENTAGE TO BE (DEDUCTED FROM) AVERAGE WHOLESALE PRICE (A WP): Generic----> A WP Minus 82.5% Amount or Percentage + $0.00 Dispensing Fee and/or Other Charges, if any - please list If no Dispensing Fee and/or Other Charges, please put NONE Name Brand-----> AWP Minus 21.5% + $0.00 Amount or Percentage Dispensing Feee and/or Other Charges, if any - please list If no Dispensing Fee and/or Other Charges, please put NONE Prescriptions will not be sold below cost. SPECIFICATIONS: .. 100% Credit on any full or partial blister cards or medications that are returned as allowed by law. .. Bid must clearly state if there are any processing fees and/or shipping fees associated with these returns. .. All charges must be included in bid price. ~ No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. ~ "Average Wholesale Pricing" will be made available to Calhoun County when requested. Calhoun County may audit the billing at any time. . No Person has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum . approved by Commissioners' Court) and sent to each person having a bid package. The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. Authorized Signature & Title: .//"Z Print Name & Title: Mark J. Zilner 1. 2011 Telephone Number: 800.882.6337 Email mzilner@diamondpharmacy.com 877.234.7050 List any exceptions to the given bid specifications: Page 1 of 1 . PHARMACY SERVICES DIAMOND PHARMACY SERVICES BID TO THE CALHOUN COUNTY ADULT DETENTION CENTER NOVEMBER 3, 2011 Diamond Pharmacy Services offers the following bid to the Calhoun County Adult Detention Center. Each prescription will be billed as follows: The lower of Usual and Customary or the following bid rate: Brand Name and Single Source Medications = AWP less 21.5% Generic Multi-Source Medications = AWP less 82.5% There will be no minimum prescription price. Diamond's Usual and Customary Rate (UCR) is a more aggressive price over the company's proposed bid rate. Due to its purchasing power, Diamond offers exceptionally low pricing on many medications. Our company's UCR pricing on some items is as aggressive as AWP less 97%. Diamond's goal is to utilize its volume purchasing power to provide your facility the best pricing in the industry. The above bid includes all services including forms, telephone consulting, computerized reports, etc. as outlined in the proposal. The facility is charged only for the price of the prescriptions, there are no extra charges. Prescriptions will not be sold below cost. Diamond Pharmacy Services' bid rate remains firm throughout the agreement. AWP - Average Wholesale Price - As updated by Medispan. Maintenance medications are dispensed in a routine thirty (30) day supply. If your facility requires a lower routine days supply, a higher rate may be negotiated. All medications and OTCs must be purchased from Diamond except emergency medications. Calhoun County agrees that Diamond retains and reserves all rights, title, use, control, interest in and ownership of its assets including, but not limited to, its software, reporting packages and user documentation; operations, procedures and strategies; formulary and clinical services; manufacturer, wholesaler, group purchase and vendor contracts and resultant data and information; patient, claims and drug utilization information; trademarks and service marks. Credit - Credit is issued on full or partial cards at 100% of the amount billed. Credit is issued on returned, non-controlled tablets or capsules remaining in the original blister packaging provided they are returned prior to three (3) months of expiration, not originally labeled as keep on person (KOP), have not been released to the inmate population and are permitted for return by the State Board of Pharmacy and FDA. Control medications and open partial stock medications cannot be credited per federal regulations. Credits are issued on medications that Diamond currently stocks and can be redistributed to other clients for administration prior to expiration. Credits are issued on medications based upon the professional judgment of a Diamond Pharmacist and current market value of the medication. Some pharmacies only offer credit on SELECT doses which THEY decide to label on each bubble. By accepting one of these options, you will lose a significant amount on returned medications. NOTE: Diamond offers credit on full and partial, non-adulterated blister cards, several pharmacies do not offer credit on partial cards, which would amount to a significant loss for your facility. Nationally, 62.4% of medications being returned are in partial cards. Selecting a pharmacy not offering credit on partial cards would result in a significant loss for your facility. Over 60% of returned medications are in partial cards. You may lose a significant amount of money if you select a pharmacy that does not offer credit on partial cards. ..-. . '1:" ....;,. ;~.. -t.'.~ A_. .;t. .. ,..",3 ::r\oi...... . ~~ 1i{J'~ ,~~.....>, ,-r.... '..iIIIi PHARMACY SERVICES Diamond Drugs, Inc. dba Diamond Pharmacy Services, appreciates the opportunity to submit this proposal for pharmaceutical services in response to your Request for Bids. As the Nation's Largest Correctional Pharmacy Provider, Diamond services nearly 900 correctional facilities in 44 states. We recognize that the most important patients to you are those within your facility. Once you've reviewed our company's response to your "Bid Package", we are confident that you will agree Diamond has the ability to meet, as well as exceed, all your requirements and expectations. This confidence is based upon our 28 years of experience within the correctional industry: . Currently servicing 41 facilities in the state of Texas ranging from a capacity of 40 to over 2,200 . Supplying cost-effective care for over 450,000 correctional patients nationally . Filling nearly 7,000,000 prescriptions annually . The only national correctional pharmaceutical supplier with Joint Commission and Verified-Accredited Wholesale Distributor (VAWD)accreditation . Providing full time customer care including access to a registered pharmacist 24 hours a day, every day of the year. Counties with facilities serviced by Diamond are shaded in Red. Diamond offers professional comprehensive pharmaceutical services for all prescription, non-prescription and intravenous solutions as ordered by all prescribers. Only approved medications, biologicals and other related items are sent to your site. Generic substitutions are provided, when available and approved by the prescribers. All medications are dispensed and labeled for stock or patient specific in complete compliance with all current and future local, state, federal and department laws, rules, regulations and provisions. Prescriptions are dispensed only in the amounts ordered by the facility's prescribers. Some brief highlights of our correctional pharmacy services include: PRODUCTS: COMPLETE PRODUCT L1NE- Pharmaceuticals, OTC, IVs, vaccines, medical supplies, commissary and all related supplies are available at the most competitive prices. PACKAGING- Diamond will provide a specialized dispensing system which best suits your facility's needs for safe and efficient medication distribution. Blister cards, self-medication programs, and numerous other systems are available. Solid medications are typically dispensed in thirty (30) count blister cards with one (1) unit per bubble. Blister cards provide a sanitary delivery system as compared to bulk bottles that may become contaminated with repetitive opening and closing. Nurses enjoy the protection, accountability and ease of delivery offered by blister cards. We can also save you money by 1 Diamond Pharmacy Services + 645 Kolter Drive + Indiana PA 15701-3570 + 1.800.882.6337 x1003 + fax 877.234.7050 ~"... i='~,._.~:..~, '., ~" --'.. r.....lt.............. r_......~. Calhoun County Adult Detention Center Prescription Drugs ~4J."'~ dispensing in blister cards as inventory can be controlled more closely. You will no longer need to purchase a large volume stock bottle that will significantly increase your inventory dollars. Not all pharmacies can provide your facility FDA approved, true unit dose stock packaging. ORDERING: SIMPLE ORDERING- By phoning or faxing our facility using a toll-free number, Diamond offers an easy ordering system for the nurses, physicians and officers. DOUBLE LABELS- Diamond provides 2-part peel off reorder labels and fax order sheets, saving nursing time and increasing efficiency. FAX MACHINE- Will be provided to your facility for ordering at no additional charge. DELIVERY: DIRECT TO YOUR FACILlTY- New orders should be submitted by 1:00 p.m. CT and any additional late order(s) that are needed after the order cut off time may be phoned in directly to your technician by 4:00 p.m. CT. Emergency or STAT orders will be provided the same day through an arrangement with a predetermined local backup pharmacy. Later fax cutoff times may be negotiated, if needed. Delivery Schedule Routine Orders Submitted by: Phoned by: 2:00 pm ET 6:00 pm ET Shipped: Overnight Orders are shipped six days a week, Monday through Saturday for next day delivery excluding Sundays and some nationally recognized holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas). All new medication orders have a next day guaranteed delivery time of 12:00 pm during the week and 1:30 pm on Saturdays. The contracted local back up pharmacy processes all emergency orders that need to be delivered on Sunday. EMERGENCY DELlVERY- Diamond will help to arrange a back up pharmacy for emergency prescriptions. SECURITY-All orders will be signed for when delivered and tracked by Diamond. A detailed packing slip with item listing and pricing will be enclosed to ensure accountability. COST SAVINGS: CREDIT ON RETURNS- Due to our packaging we are able to offer credit on most returns, resulting in an even larger savings. Acting as your partner in helping to reduce the amount of waste and cost per inmate per month, Diamond offers credit on full and partial medications returned to Diamond that: Diamond Pharmacy Services. 645 Kolter Drive. Indiana PA 15701-3570 . 1.800.882.6337 x1003 . fax 877.234.7050 2 A!!IE...., ~~,.~..., .,;"'" . ..... : !1"-!.\' -:'0 ..';"'~ +'" " . .'~ " QU~",,!1 Calhoun County Adult Detention Center Prescription Drugs ~4].~1'~ · Remain in their original sealed blister packs · Have been stored under proper conditions · Are not within three (3) months of expiration · Have not been released to the inmate population or labeled/dispensed as "Keep on Person" · Are not controlled substances · Are permitted by the State Board of Pharmacy and FDA The State Boards of Pharmacy have strict requirements for returning medications for credit with which Diamond rigorously complies. The State Board requires that each bubble contain the medication name, manufacturer, lot and expiration date. When medications are returned the medication is not permitted to be punched out and reused. The actual individual bubble can only be redispensed in its original intact packaged piece. Diamond has made a substantial investment in designing a system to enable us to reuse these individual intact bubbles to credit medications. Pharmacies offering credit on partial cards without such a system would be in violation of State Board Regulations. Credit is offered on full and partial cards at 100% of the amount billed to your facility. Our State Board of Pharmacy allows for the return of partial cards. Several State Boards of Pharmacy do not allow a pharmacy to accept such returns and therefore; this should be carefully independently verified and carefully considered when choosing a pharmacy vendor. Diamond offers 100% credit on full and partial cards. When returning an item for credit, simply place the peel off tab from the medication label on Diamond's "Return Form" and write the quantity you are returning directly on the tab. If using Sapphire eMAR, or our stand alone reconciliation program, the item can simply be scanned into either system. With your next statement, you will receive an alphabetized computerized copy of your credits showing the quantity returned and the exact amount of credit given for each line item. Non-creditable medications or medications that the inmates brought into the facility may also be returned for disposal / destruction at no charge. Diamond is responsible for the shipping cost of all returned medications and provides your facility with prepaid preaddressed Fed Ex PRP or UPS ARS labels. These labels need to be affixed to the return box and handed to the express delivery personnel on their normal delivery to your facility. In 2010, Diamond provided $12,266,368 in credit to our customers Diamond is permitted and therefore; offers credit on full and partial blister cards. Several pharmacies Diamond Pharmacy Services. 645 Kolter Drive. Indiana PA 15701-3570 .1.800.882.6337 xl003 . fax 877.234.7050 3 EcJi:.:~I'A r...II....""..__ r-............. Calhoun County Adult Detention Center Prescription Drugs ~'].'I.~ do not offer, or are legally prohibited to offer credit on all full or partial cards. Nationally, 62.4% of medications that are returned are in partial cards. Selecting a pharmacy that does not offer credit or is not legally permitted to issue credit on partial cards, or a pharmacy that offers credit based on their cost rather than the amount billed, would result in a significant loss of revenue for your facility. With the increasing costs of HIV and atypical psychotropic medications, receiving credit on partial cards results in a substantial savings to your facility. Diamond has committed the financial resources to ensure our blister cards are considered true unit dose packaging and therefore; allowable for return as each bubble is individually labeled to reflect the medication name, NDC number, lot and expiration. Selection of a vendor that is not properly labeling each blister card dose may disqualify them from legally allowing a return. GENERIC MEDlCATIONS- Diamond will dispense cost effective, therapeutically equivalent, generic medications in order to reduce costs. FORMULARY IMPLEMENTATION AND MANAGEMENT- Diamond recommends the use of a drug formulary in order to further reduce costs. We will assist in the development, implementation, and compliance of the formulary by jointly formulating and controlling a drug list with the physicians which will greatly reduce drug expenditures. REPORTS AND DOCUMENTATION: MEDICATION ADMINISTRATION RECORDS (MAR) - Diamond will offer printed MAR's monthly for each inmate, charting documentation of medication administration. MAR's will contain the inmate name, allergies, diagnosis and current medication list with instructions. MONTHLY REPORTS- Diamond offers over 25 different types of computer generated monthly management reports. You may choose from these reports, or we can customize reports which best meet your facility's specific needs. SUPPORT SERVICES: CUSTOMER SERVICE - We have a full time customer service department to assist with any questions or concerns our customers may have. This department is also proactive to assure customers receive our latest products and innovations and the best possible service. CONSULTING- A Diamond pharmacist is on call 24 hours a day, 365 days a year, to answer questions regarding medications. PRESCRIPTION MONITORING SERVICES- Our clinical pharmacists will screen the inmates' profiles to ensure safe and therapeutic medication administration. Diamond Pharmacy Services. 645 Kolter Drive. Indiana PA 15701-3570 .1.800.882.6337 x1003 . fax 877.234.7050 4 ~'!!:::"'. Calhoun County Adult Detention Center Prescription Drugs ..1f.:I.NI.~ COMPLlANCE- We will follow the guidelines of your jail, the National Commission on Correctional Health Care (NCCHC), the American Correctional Association (ACA), the American Jail Association (AJA), the Department of Corrections, the Joint Commission, formerly JCAHO, The Controlled Substance Act and The State Pharmacy Board, to keep your facility in compliance. ADDITIONAL PRODUCTS AND SERVICES AVAILABLE: MEDICATION CARTS- We will provide brand new locking medication carts for the transportation, storage, and administration of all medications and supplies. We will provide an adequate number of carts to accommodate your supply. Our carts are top of the line, durable, lightweight and narrow, for easy maneuverability throughout correctional facilities. VIDEO L1BRARY- We have an extensive video library of over 300 tapes on various health-related topics, including drugs and disease states, that may be viewed by your facility and returned. STARTER PACKS- We will provide starter packs of certain oral solid medications needed for immediate administration. EMERGENCY DRUG KIT (EDK) - We will provide kits of certain injectable medications required in order to alleviate pain, infection, modify dangerous behavior, or to preserve a life. POLICY AND PROCEDURE MANUAL- We will provide an extensive policy and procedure manual to your facility. We will assist in developing, implementing and monitoring procedures for safe and effective ordering, distribution, control, and use of medications. QUARTERLY NEWSLETTER- Our newsletter highlights new drug information, medical terminology review, metric equivalents, adverse drug reactions, research news on medication, and news briefs on patient care. MEDICAL SUPPLlES- We carry a complete line of medical equipment and supplies at the most competitive pricing, making Diamond a "one stop shop" for your convenience. Our comprehensive pharmacy services and medical supply program will assist your facility to operate in conformity with all applicable regulations and laws, as well as provide cost savings, staff efficiencies and quality services for your inmates. We will guarantee a smooth transition system based on our years of correctional experience. We provide a start-up schedule which covers the initial inservice of staff prior to, during, and after conversion to Diamond Pharmacy Services' total health care management system. Diamond Pharmacy Services. 645 Kolter Drive. Indiana PA 15701-3570 .1.800.882.6337 x1003 . fax 877.234.7050 5 MEDICAL SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER: A Bid was submitted by Dr. Tim McFarland for Medical Services for the Calhoun County Adult Detention Center. The Physician Charges are $500 per hour, 3 Free Telephone Consultations per week and then $15 per Telephone Consultation. LVN Charges, with a minimum of 3 to 4 visits to facility per week, would be $25 and hoUl~ 3 Free Telephone Consultations per week then $5.00 per Telephone Consultation. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept the bid from Dr. McFarland and Coastal Medical Clinic for medical services for the Calhoun County Adult Detention Center, and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. , CALHOUN COUNTY, TEXAS.. BID TABULATION MEDICAL SERVICES.. CALHOUN COUNTY ADULT DETENTION CENTER CONTRACT PERIOD: January 1, 2012 - December 31, 2012 BIDDER BID COASTAL MEDICAL CLINIC TIM MCFARLAND MD 701 N VIRGINIA ST PORT LA V ACA TX 77979 Physician Charges: Minimum 1 to 2 visits to facility per week by licensed physician $500.00 per hour 3 Fre~ Telephone Consultations per week then $15.00 per each after 3 free LVN Charges: Minimum of 3 to 4 visits to facility per week $25.00 per hour 3 Free Telephone Consultations per week then $5.00 per each after 3 free liALnUUN liUUN I Y _ I tAA~ IIIU ~ntt 1- IMtUlliAL ~tHVI(;t~ CALHOUN COUNTY, TEXAS BID SHEET - IMEDlCAL SERVICES I , INVII A liON 10 BID BIDDER COASTAL MEDICAL CLINIC A TTN: TIM MCFARLAND MD 701 N VIRGINIA ST PORT LAVACA TX 77879 BID ITEM IMEDICAL SERVICES I PERIJDFROM: JANUARY 1,2012 PERIJDTO: DECEMBER 31, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-I MEDICAL SERVICES BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, NOVEMBER 3,2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, NOVEMBER 10, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. THE SUCCESSFUL BIDDER MUST PROVIDE CALHOUN COUNTY WITH A CERTIFICATE OF INSURANCE (NAMING CALHOUN COUNTY AS AN ADDITIONAL INSURED) FOR GENERAL LIABILITY ($1,000,000/$2,000,000), WORKERS' COMPENSATION (IN ACCORDANCE WITH STATE LAW) AND AUTO INSURANCE ($100,000/$100,000/$300,000). BID ITEM: MEDICAL SERVICES DEPARTMENT: JAIL ---------------------------------------------- SPECIFICATIONS: MEDICAL SERVICES SEE ATTACHED GENERAL CONDITIONS OF SUBMITTING BIDS TO CALHOUN COUNTY, TEXAS SEE ATTACHED CONTRACT FOR MEDICAL SERVICES The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer or Bidder, and that the contents of this proposal or bid as to prices, terms or conditions of said proposal/bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this AIJIIIIIZIIISGlAJORE lD\f: ~~4<~,() PRINTNAME:Ti M ~~ tdiLd M. D. DATE OFBIJ: q - 30 - 2,0 II TELEPHONE NUMBER: 3lt.J .., ss z - gg ~h PLEASE UST ANY EXCEPTIJNS TO THE ABOVE SPECIICATIINS: Thursday, September 22, 2011 BIDDER COASTAL MEDICAL CLIMC " ~......................... ...~.... .................. ...........,................. " "" CONTRACT FOR MEDICAL SERVICES Calhoun County, a political subdivision of the State of Texas, (herein the "County") and J" M MCf"a..r lW. M. C'. , a Licensed Medical Practitioner in the State of Texas, (hereinafter the "Service Provider"), by this agreement and in consideration of mutual promises set forth below have agreed as follows: ARTICLE I JAIL SERVICES 1.01 SCOPE OF SERVICES: The Service Provider will, upon referral from the Sheriff's Department (hereinafter referred to as "Jail") treat inmates located in the Calhoun County Adult Detention Center facilities operated by the Sheriff's Department. Treatment may occur both within and without the physical confines of the Jail facilities. Treatment shall include, but not be limited to, on-site medical care and/or treatment at least 1 to 2 times a week by a licensed medical practitioner. The Service Provider agrees to adopt and implement workplace guidance concerning persons with AIDS and HIV infection and to develop and implement guidelines regarding confidentiality of AIDS and HIV related medical information with regards to inmates bE;ling treated for any complaint. The Service Provider will use their best efforts to respond to an emergency situation at the facility when needed. The Service Provider will assist the Jail to comply with TB testing as ordered by the Texas Health Department of all new inmates to be completed before the ih day of their admission to the facility. 1.02 REPORTING RESPONSIBJ'CfflES: The service.....Pmvider, once treatment has been provided, will also be responsible for-indicating any necessarY therapy, additional follow-up medical treatment or additional meg.Igal referral needed to a medical specialist to cover any inmate problem the Service Provider believes would require such therapy or referral. The Service Provider will be responsible for communicating therapy or referral needs to the Calhoun County Jail Administrator, or the designated agent. Any pre-existing conditions shall be noted and reported. The Service Provider will document all treatment, need for follow-up treatment, any diagnostic tests needed, therapy suggestions and referral needs in note form and file the same in the inmate's medical file. If any inmate has a condition that requires isolation from the general population this recommendation shall be noted. Medical allergies or any special dietary requirements shall be noted. Prior to any surgery, the Service Provider shall consult with the Jail Administrator concerning cost and alternative payment providers. ~'~ 1.03 ADDITIONAL SERVICES: SeNices to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, whether routine or otherwise, extended long-term medical treatment programs requiring more than a few treatments for a given malady, treatment outside the Jail for medicalseNices provided at clinics operated by the SeNice Provider. Inmates will be taken to the SeNice Provider's office when practical rather than the emergency room. Prescriptions prescribed shall be cost-effective, and generics shall be used whenever practical. No sleep aids or narcotics shall be prescribed. ARTICLE II INMATE SERVICES 2.01 SCOPE OF SERVICES: The SeNice Provider upon referral from the Jail Administrator or Licensed Vocational Nurse (hereinafter referred to as "L VN") shall treat inmates that are incarcerated in the Calhoun County Jail. SeNices are to include consultation and/or assistance of/with a L VN and/or the Jail Administrator. Consultation may be by phone or on-site. Consultation is to be diagnostic in nature to determine possible medical malady and appropriate medical course of action. Also, the SeNice Provider will provide physical examinations on site, as requested, within the Infirmary at the Jail when phone consultation does not seem appropriate or prudent to solve an inmate's medical dilemma. A licensed nurse shall be provided at the jail at least 3 to 4 times a week at a set time of day so the medical needs of the inmates can be satisfied as required by the Texas Commission on Jail Standards. A licensed medical practitioner shall make a minimum 1 to 2 visits to the facility per week to treat/see inmates. 2.02 PROCEDURE: The L VN will routinely on a daily basis handle medical sick call in the Jail except when it is beyond their expertise. When medical concerns of inmates is beyond the ability of L VN, phone consultation wit.h SeNice Provider will be initiated. If phone consultation is inadequate in the opinion of both the Jail Administrator and L VN, on-site medical consultation will be requested of Service Provider. 2.03 ADDITIONAL SERVICES: SeNices to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, extended long term medical treatment programs requiring more than minor intervention, testing at the Service Provider's clinics, x-rays, physical examinations, lab work or emergency medical treatment in an emergency room, hospital care and therapy as deemed appropriate to solve an inmate's medical dilemma. 2.04 REPORTING RESPONSIBILITIES: Phone consultation will be documented by L VN in inmate's medical file. On-site consultation will require Service Provider to provide case notes in inmate's medical file. The Service Provider will inform the Jail Administrator or L VN during consultation of the need for testing, x-rays, lab work or emergency treatment. The Service Provider will communicate in writing with the Jail Administrator or LVN, the inmate's need for follow- up treatment or referral to a medical specialist or relocation for medical treatment, which communication shall be made part of the inmate's medical file. ARTICLE III FEES 3.01 PROFESSIONAL FEES: MINIMUM 1 to 2 VISITS TO FACILITY PER WEEK BY LICENSED PHYSICIAN Physician Charges: $ oDD,DO /Hour = Hourly Cost .3 Free Telephone Consultation(s) per week then $...15.00 / = Charge per Telephone Consultation L VN Charges: MINIMUM OF 3 TO 4 VISIT(S) TO FACILITY PER WEEK $ ~S. DO /Hour = Hourly Cost 3 Free Telephone Consultation(s) per week then $ 5.00 / = Charge per Telephone Consultation This Contract shall begin January 1,2012 and end December 31,2012. Charges for any outside-the-Jail treatment of inmates at any clinic operated by the Service Provider, or a physician's certificate related to a mental health commitment, or treatment of an inmate at a hospital emergency room or for any unusual diagnostic charge, laboratory charge or physical exams, or extended treatment program made under this contract will be either billed by the Service Provider as provided below, or by the independent laboratory or facility that provides such service. 3.02 BILLING: The Service Provider will submit an invoice monthly, within 15 days of each contract month. The Service Provider will bill Calhoun County Adult Detention Center using his/her standard Invoice for Services for the herein agreed fee. For services not covered by the Service Provider's agreed fee, the Service Provider will invoice Calhoun County Adult Detention I 1 i i ",,'" .').'!.. ~ Center using his standard invoice for Services, showing Date of Service, Inmate Number, Test or Service Performed with itemized costs for each, and Extended Total, at his standard prevailing prices, which shall also be stated on the bill. Calhoun County shall pay for services monthly after the bill is approved by the Auditor's Office and Commissioners' Court. Commissioners' Court meets the second and fourth Thursday of each month. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 pm in the Treasurer's Office the Thursday before each Commissioners' Court meeting (meetings are subject to change). No payment can be made until Commissioners' Court approves bills for payment. ARTICLE IV ADMINISTRATION OF CONTRACT 4.01 TRANSPORTATION If the Service Provider has assessed that an inmate needs to be relocated from the Jail for medical service of any kind or for any reason, this assessment will be relayed at the earliest possible time to the Sheriff, Jail Administrator or his agent, so that immediate action can be taken. The Sheriff's Department shall be responsible for initiating any paperwork which may be needed to re-Iocate or transport the inmate for such treatment and for the transportation to an appropriate facility. 4.02 ACCESS TO FILES: Once an inmate has been referred to the Service Provider, the Service Provider will be allowed to have access to that inmate's personnel and medical file. Additionally, the Service Provider will have access to the medical screening documents used by the Jail staff and L VN to access an inmate's medical history and potential medical concerns, if such records are not part of an inmate's personal or medical file. A written request for such access is not required to be filed with the Sheriff's Department. Under ordinary circumstances, presenting an inmate for medical treatment will be evidence of the authority for access of such records by the Service Provider. 4.03 SUPPORT: While on-site, the Jail Administrator shall be responsible for providing the Service Provider with any reasonable support, assistance or security that may be requested. 4.04 PATIENT ACCEPTANCE: The Service Provider is under no obligation to accept for medical treatment an inmate that the Service Provider deems inappropriate for treatment, however, it is not anticipated that this would ever be likely in the course of this contract. ..~ ARTICLE V INSURANCE 5.01 Each party to this agreement is responsible for maintaining their own liability insurance and worker's compensation insurance, and each party will provide proof of same to the other party on request. The Service Provider shall maintain during the term of this contract a malpractice Insurance policy and a General Liability Policy naming Calhoun County as an additional insured while providing services at the Calhoun County Adult Detention Center, 302 W. Live Oak St., Port Lavaca, TX 77979. The Service Provider shall provide a Certificate of Insurance for both policies which shall provide for a fifteen (15) days advance notice to Calhoun County of the cancellation of such policy. ARTICLE VI INDEMNITY 6.01 The Service Provider agrees to and shall indemnify and hold harmless and defend Calhoun County, its officers, agents and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of any kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or any breach of contract arising out of or in connection with any work done by the Service Provider pursuant to this Agreement. ARTICLE VII INDEPENDENT CONTRACTOR 7.01 In all activities or services performed hereunder, the Service Provider is an independent contractor, and not an agent or employee of Calhoun County. The Service Provider, as an independent contractor, shall be responsible for all medical services provided and medical decisions made pursuant to the terms of this Contract. The Service Provider shall supply all labor required for providing of medical services as required herein. The Service Provider shall have ultimate control over the execution of the work under this Agreement. Calhoun County shall have no control over any decision, recommendation, or action taken by the Service Provider pursuant to this Contract. 7.02 The Service Provider shall retain personal control and shall give his personal attention to the faithful prosecution and completion of the services contracted for herein and fulfillment of this Agreement. -~- -~-- " ARTICLE VIII LICENSING 8.01 The ~ervice Pr~vider is.r~quired to maintain all applicable licensing permits to practice medicine. Further, all permits to or certification necessary to operate the Service Provider's clinics shall be maintained. Copies of any applicable licenses are to be filed with Calhoun County. ARTICLE IX DEFAULT 9.01 EVENTS OF DEFAULT: The following occurrences shall be considered events of default: A. Failure to maintain license to practice medicine or any restrictions being placed upon such license by the State Board of Medicine making the providing of services hereunder impossible or difficult. B. Failure to maintain all permits and licenses necessary to keep Service Provider's clinic(s) in operation. C. Cancellation of Service Provider's medical malpractice insurance. Upon an event of default, Calhoun County may terminate this Contract on three (3) days written notice mailed by certified mail, return receipt requested to the address listed below. ARTICLE X GENERAL PROVISIONS 10.01 VENUE: The venue of this contract is Calhoun County, Texas, and this contract shall be governed by and in accordance with the laws of the State of Texas. 10.02 TERMINATION: This contract may be terminated by either party upon thirty (30) days written notice. Such notice shall be mailed return receipt requested to the non-terminating party at the addresses listed below. . ' . ~ 10.03 TERM: The term of this contract will be from January 1, 2012 through December 31,2012. Any changes in the terms or conditions will necessitate the initiation of a new contract. SERVICE PROVIDER BY: ~Mjp t4- J,D- tOIl-ro I N YIQ.~I(\\a. Date Address J aM Me Far \a"QMD .r:p+-LchJa...ca.~ -,.79'9 City, State, Zip Code CALHOUN COUNTY, TEXAS BY. DATE --1 [-16- H 211 South Ann Street Port Lavaca, TX 77979 .; ADDENDUM I TO EXCESS WINDSTORM INSURANCE FOR CALHOUN COUNTY: A request for Proposal for Excess Windstorm Insurance was submitted. A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve Addendum I to Excess Windstorm Insurance for Calhoun County. The bid due date is corrected to 10:00 A.M. Thursday, the 15th day of December 2011 and the date the bids will be considered for award is corrected to Thursday, the 22nd day of December 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ADDENDUM No.1 REQUEST FOR PROPOSAL Excess Windstorm Insurance Addendum 1 Approved by Commissioners' Court on Thursday, November 10, 2011 The following corrections are being made to the RFP for Excess Windstorm Insurance for Calhoun County: ~ Bid due date changes to: Due by 10 AM, Thursday, December 15,2011 ~ Bid award date changes to: Considered for award on Thursday, December 22,2011 ADDENDUM II TO EXCESS WINDSTORM INSURANCE FOR CALHOUN COUNTY: A request for Proposal for Excess Windstorm Insurance was submitted. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve Addendum II to Excess Windstorm Insurance for Calhoun County. The locations will be at the Courthouse, Memorial Medical Center, and the Adult Detention Center. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ADDENDUM No.2 REQUEST FOR PROPOSAL Excess Windstorm Insurance Addendum 2 Approved by Commissioners' Court on Thursday, November 10, 2011 The following information is being added to the RFP for Excess Windstorm Insurance for Calhoun County: ~ Premium: 2011-2012 Policy $59,800 ~ Location 1: Courthouse, 211 S Ann, Port Lavaca TX Built: 1959, Renovated 2,006 Three Story Building Area: 35,315 sq. ft. Construction Type: WR ~ Location 2: Memorial Medical Center, 815 N Virginia, Port Lavaca TX Built: 19639, Remodeled 1993 Three Story Building Area: 92,800 sq. ft. Construction Type: WR ~ Location 3: Adult Detention Center (Jail), 302 W Live Oak, Port Lavaca TX Built: 2006 Two Story Building Area: 9,172 sq. ft. Construction Type: MNC(SWR) ~ TWIA has total of $4,424,000 per location (Bldg/Contents combined) not $4,154,000 as stated in the specifications. Excess Wind Coverage will need to be Excess of TWIA Limits ADVERTISE FOR BIDS FOR ASPHALTS, OILS AND EMULSIONS: Cindy Mueller, County Auditor, requested Commissioners Court approve her to advertise for bids for Asphalts, Oils and Emulsions. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the specifications and authorize Cindy Mueller to advertise for bids for asphalts, oils and emulsions for the period of the 1st day of January 2012 through the 30th day of June 2012. The bids will be due Thursday, the 15th day of December 2011 and considered for award on Thursday, the 22nd day of December 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PEGGY HAll CRlmNAP TOAZON CANDICE A FAlTESEK ASSISTANT AUOITO.S LUCY M DID. CPA 1ST ASSISTANT AUDITOR 202 SANN B PORT iliACI, TEXAS 71919 TELEPHONE (3611 553-4610 FAX (3611553-4614 November 10, 2011 To: Bidder Re: ASPHALTS, OILS AND EMULSIONS The "BID PACKAGE" consists of the following: . Invitation To Bid Form (Return this form. andPrQ(l.uct Information Sheet for each item bidding on) ... RETURN the original ttInvitation To Bid Form" AND the Product Information Sheetfor each item you are bidding on in a sealed envelope. (Product Information Sheet details the product ingredients.) .. The outside of the sealed envelope must be marked: uSealed Bid-Asphalts, Oils and Emulsions" . All Asphalts, Oils & Emulsions Bids may be returned in one sealed envelope . If you send your bid by UPS, FEDEX, ete, the outside of this envelope must be marked "Sealed Bid - Asphalts. Oils & Emulsions. " . Specifications for Asphalts, Oils and Emulsions (Do Not R.eturn with Bid) . General Conditions of Bidding (Do NotRetllrn with Bid) . Copy of ad - "Invitation to Bid" (Do Not Return WitbBid) If you have questions on the asphalts, oils and emulsions item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct #1: Vern Lyssy, Commissioner, Precinct #2: Neil Fritsch, Commissioner, Precinct #3: Kenny Finster, Commissioner, Precinct #4 361-552-9242 361-552-9656 361-893-5346 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex 11,202 S. Ann St, Ste B, Port Lavaca; TX 77979 (ernail: peggy.hall@calhouncotx.org). SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS 1. The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1,2012 and ending June 30, 2012. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Materials shall conform to the Texas Highway Department Item #300 entitled "Asphalt, Oils and Emulsions." If there are any other specifications, they are listed on the Invitation to Bid form. The Bid Items are: -Primer Oil Must Meet All TXDOT Specifications -Item 300, Asphalts, Oils and Emulsions: [AC-5] Must Meet All TXDOT Specifications -Item 300, Asphalts, Oils and Emulsions:(RC250) Must Meet All TXDOT Specifications -Item 300, Type CRS-2, Emulsified Asphalt (Cationic Rapid Setting) Must Meet All TXDOT Specifications -Item 300, Type CRS-2P, Emulsified Asphalt (Cationic Rapid Setting) Must Meet All TXDOT Specifications -Item 314, Emulsified Asphalt Treatment Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits oftest reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Page 1 of6 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vem Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3,361-893-5346 Commissioner Kenneth Finster, Precinct 4,361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall 202 S. Ann St., Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614' Email: peggy.hall@calhouncotx.org Page 2 of6 GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. r RETURN: Original of the "Invitation to Bid Form{--, · RETURN: Product Infurmatlon Sheet(s) detailing escA. I roduct that is being bid onlFailure toretum the product.information sheet(s) may result in your bid(s) being disqualified. Product Information sheet details the product. 1. BIDDING A. AU bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B.lDUE - TIME AND DATE: Sealed bids must be in the office of the County Judg~ ~y 10:00 AM, Thursda~ December 15, 2011 i The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361.553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, December 15, 2011 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St ard Floor, Room aOl Port Lavaca TX 77979 IF Mark the outside of the sealed envelope with the name ofthebtd tfP'j rt you send your bid by UPS,FEDEX, ete, the outside ot this envelope must b~ marked "Sealed Bid -Asphalts, Oils & Emulsions. '1 C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. Page 3 of6 D. Bids should show unit price. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 15, 2011 at 10:00 AM in the Judge's office, 211 S Ann St, 3rd Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Thursday, December 22, 2011 during Commissioners' Court. 2. BIDS: Bids are for a six (6) month period beginning January 1,2012 and ending June 30,2012. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manuallv siWZ it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County . In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. Page 4 of6 B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Commissioners' Court dates are subject to change. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. General Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 5 of6 . 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 14. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller@calhouncotx.org Page 6 of6 '"- INVITATION TO BID Notice is hereby given that the County of Calhoun, Texas will receive bids for the following items: A. The below items are For the Six Month Period BeS!inninS! January 1. 2012 and EndinS! June 30. 2012 for all Calhoun County Precincts and Departments (1) ASPHALTS, OILS & EMULSIONS (2) ROAD MATERIALS (3) INSECTICIDESIPESTICIDES B. ,The below items will be bid on a month Iv basis for all Calhoun County Precincts, Departments, and Memorial Medical Center (I) FUEL-AUTOMATED CARD SYSTEM (2) FUEL - BULK DELIVERED SEALED BIDS for Asphalts, Oils & Emulsions, Road Materials, and Insecticides are DUE in the Judge's office on or before 10:00 AM, Thursday, December 15,2011. Mailing/Phvsical Address: Honorable Michael J Pfeifer, County Judge, 211 S Ann, 3rd Floor, Rm 301, Port Lavaca, TX 77979 Bid packages may be obtained from the Calhoun County Auditor's Office, Courthouse Annex Building, 202 S Ann St, Ste B, Port Lavaca, TX 77979 or by calling Peggy at 361-553- 4610 or emai1: peggy.hall(ii)calhouncotx.org. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County The County of Calhoun, Texas is an Equal Employment Opportunity Employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. CINDY MUELLER, COUNTY AUDITOR CALHOUN COUNTY, TEXAS .CALHOUN C.NTY. TEXAS BI SHEET-IASPHALTS. 011 AND EMULSINS I INVITATION TO BID BIDDER BID ITEM IPRIMEI 01 I ~fROM: JANUARY 1,2012 PERllDTO: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- [PRIMER OIL 1 BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFIC A TlONS: PRIMER OIL MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINATION DELIVERY ., ,., PII6E PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICAtiONS GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee Dr agent to any other person engaged in this type of business prior to the official opening of this bid. AU1IIIRIlm SINA TURE TIJLE: PRIfl NAME: DATE OF BII: TEIIPIIONE NUMBER: PlEASE lIST ANY EXCEPTIINS TO 1BE ABOVE SPECRATIINS: BlIIDHI . CALHOUN COUNTY. TEXAS 10 SHEET-IASPHAlTS,ILS AND EMULSIONS I INVITATION TO BID BIDDER . BEMIAH t PERlDmOM: JANUARY 1, 2012 PBIIIDTI: JUNE 30,2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- r~q.:!.-_.---_........=.__._._~.. .J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSERlBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA TlONS: AC-5 MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINA TION DELIVERY ., ., IfI1lE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm; partnershiP Dr individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUlHIIUl.ED SIGNA.,. DUE: PRINT NAME: DATE OF. TBIPIIONE NUMBER: IUASE UST ANY EXCEPTIONS TO 11If ABOVE SPECHAlIONl: IIIIIIIEJI CALHOUN COUNTY. TEXAS BID SHEET-IASPHAL TS. III AND EMULSIONS I INUIT A liON TO BID BIDDER BID ITEM ~RC250 I PERIOOfROM: JANUARY 1, 2012 PERIODII: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- t~f~!l!_.,~___._.._.__.__._._=._....==.J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA nONS: RC250 MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINATION DELIVERY ~ ~1f/ItE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUlHDRIZED SIGNA. TITLE: PRINT NAME: DAlE Of Bm: TEI.EPHONE NlIMBBl: PlfASE LIST ANY EXCfPTlONS TO THE ABOVE MCHATIINS: BOB , CALHOUN COUNTY. TEXAS HI SHEET-IASPHALTS. OIS AND EMULSIONS I INVII A liON TO BID BIDDER HIIlEM ~CRS-2 I Pf8IOO FROM: JANUARY 1,2012 PERlDDTO: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- I CRS-2 .-.- l-~,---,.-._._....._..._..._. _._--~ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDA Y, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA nONS: CRS-2 MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINATION DELIVERY ,., PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECifiCATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECifiCATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECifiCATIONS GALLON ,., If/IlE The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUIIIRIZED SlGNAllIlE 1ITlE: PINT NAME: DATE If BII: TBfPIIIINE NUMBER: PlEASE UST ANY EXCEP110NS TO III ABllVE SPECIFICATIONS: BIOOEII CALHOUN COUNTY, TEXAS In SHEET -IASPHALTS, OU AND EMULSIONS I INVII A liON 10 BID BIDDER BIITEM tCRS-2P ~ PERlDDfROM: JANUARY 1, 2012 PERllDTI: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- rcRS7iP:.-=___. BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICA TlONS: CRS-2P MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINA TION DELIVERY ,., ., IfIIlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership Dr individual has not prepared this bid in collusion with any other Dr Bidder, and that the contents of this bid as to prices, terms Dr conditions of said bid have not been communicated by the undersigned nor by any employee Dr agent to any other person engaged in this type of business prior to the official opening of this bid. AUI1IIRIZBJ SIGNA. IDlE: PRINT NAME: DATE If BIJ: TBfPIIOfI NUMBER: PlfASE UBI ANY EXCEP1IIINS TO III ABOVE SPECRATINS: IIIDIIEII , CAlHOUN COUNTY, TEXAS BID SHEET-IASPHALTS, OU AND ~S.S I INVITATION TO BID BIDER BID ITEM lITEM 314. EMULSIIED ASPHALT TREATMENT ~ PERlDDfRlM: JANUARY 1, 2012 PERlUOTO: JUNE 30,2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- liTEM 314, EMULSIFIED ASPHALT TREATM~'!..r==-._._J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER 15,2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE. COLOR. NATIONAL ORIGIN. SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA TlONS: ITEM 314, EMULSIFIED ASPHALT TREATMENT MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINATION DELIVERY ~ ~1fI/lE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRlFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON The undersigned affirms that they ore duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid os to prices, terms or conditions of said bid hove not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AIJDEIZED SIGNA_ IDlE: PRINT NAME: DAlE Of IIIJ: 1B.EPIIONE ~ PlfASE UBT ANY EXCEPTIONS TO 111 ABOVE SPECIICATIONS: IIDIER ADVERTISE FOR BIDS FOR INSECTICIDES: Cindy Mueller, County Auditor, requested Commissioners Court approve to advertise for bids for insecticides for mosquito control. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the specifications and authorize Cindy Mueller to advertise for bids for insecticides for the period of the 1st day January 2012 through the 30th day of June 2012. The bids will be due Thursday, the 15th day of December 2011 and considered for award on Thursday, the 22nd day of December 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. llER ;rOR s lUCY M 010, CPA 1ST ASSISTANT AUDITOR 202 S ANN EB PORT lAVACA, TEXAS n919 TElEPHONE [3611 553-4610 fAX [3611 553-4614 PEGGY HAll CRISTINA P TUAlON CANDICE A fAlTESEK ASSISTANT AUDITORS November 10,2011 To: Bidder Re: INSECTICIDES FOR MOSQUITO CONTROL The "BID PACKAGE" consists of the following: . Invitation To Bid Form l{Return~~i=.O:'diiCJlliifOl:mati_m(U~ Sf' Return the original "Invitation To Bid Form" AND the Product Information Sh'e~tfor each item you are bidding on in a sealed envelope. (Product Information Sheet details, the product ingredients.) Sf' The outside of the sealed envelope must be marked: "Sealed Bid - Insecticides" · All Insecticide Bids may be returned in one sealed envelope · If you send your bid by UPS, FED EX, etc, the outside of this envelope must be marked "Sealed Bid - Insecticides. " '. .', ''-" , . Specifications for Insecticides (Do Not Return with bid) . General Conditions of Bidding (Do Not Return with bid) . Copy of ad - "Invitation to Bid" (Do Not Return with bid) If you have questions on the insecticides, please contact one of the Commissioner's at the following numbers: Roger Galvan, Commissioner, Precinct #1: Vem Lyssy, Commissioner, Precinct #2: Neil Fritsch, Commissioner, Precinct #3: Kenny Finster, Commissioner, Precinct #4 361-552-9242 361-552-9656 361-893-5346 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (email: peggy.hall@calhouncotx.org) " A. . .". .... "".. ".~I ....r-" A " .___ _~JL_JL~ _ __ ...._ _~ _I _ _ _____ CALHOUN COUNTY, TEXAS - Invitation To Bid Form INSECTICIDES FOR MOSQUITO CONTROL IilCl"in~:0:"~0:dl11J:.lilie:Gi~I11:Qts JANUARY 1, 2012 Thru JUNE 30, 2012 ~ Return this Form and the Product Information Sheet(s) for each Insecticide you are listing below: Print or Type - All information must be legible PRODUCT INFORMATION BID ITEM UNIT UNIT PRICE SHEET INCLUDED MINERAL OIL Yes No MALATHION Yes No 30-30 UL V Yes No Yes No Yes No Yes No Yes No Yes No ~f[a"'daitiO'iiallsp'acelislneeaed~insecticiaes;'Jy~y~py~nee(Je:df!f@P~P!!gelmustlh.ersigne'il: All charf!es must be included in bid price. No other charf!es may be added to the bid price when invoiced unless noted as an exception on the bid form. w See Specifications for Insecticides for Mosquito Control and General Conditions of bidding The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. Authorized Signature & Title: Print Name & Title: Date of Bid: Telephone Number: Fax Number: Email: List any exceptions to the given bid specifications: Page 1 of 1 ;:,r .I'A....l.l' .l~1\. .l.lUl"'l;:' .J'1 UK SPECIFICATIONS FOR INSECTICIDES FOR MOSQUITO CONTROL 1. The County of Calhoun is requesting sealed bids for Insecticides for Mosquito Control as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2012 and Ending June 30,2012. 3. Specific Bid Items are: · Mineral Oil · Malathion · 30-30 UL V · Calhoun County is seeking bids on Insecticides for Mosquito Control Please submit a list of insecticides your company would like to submit a bid on and their prices on the Invitation To Bid Form. The Product Information Sheet listing the active ingredients must be included. Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1,361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3,361-893-5346 Commissioner Kenneth Finster, Precinct 4,361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall 202 S. Ann St., Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Email: peggy.hall(cV,calhouncotx.org Page 1 of 5 GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. " Return: Original ofll1e "Invitation to Bid Fonn.~ .... Return: Product Information sheet(s) detailing each I Insecticide that is being bid on! Failure to return the product information sheet(s) may result in your bid(s) being disqualified. Product Information Sheet details the product. 1. BIDDING A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. [DUE - TIME AND DATE: Sealed bids must be in the office ofthe County Judge on o~ !before 10:00 AM, Thursday", December 15, 2011.! The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday I December 15, 2011 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St Third Floor, Room 301 Port Lavaca TX 77979 ... Mark the outside of the sealed envelope with the name of the bid item rj you send your bid by UPS, FEDEX, ete, the outside of this envelope must br ~arked "Sealed Bid -lnseetieides'1 C. WITHDRA W AL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. Page 2 of5 D. Bids should show unit price. All charf?es must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 15, 2011 at 10:00 AM in the Judge's office, 211 S Ann St, 3rd Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Thursday, December 22,2011. 2. BIDS: Bids are for a six (6) month period beginning January 1,2012 and ending June 30, 2012. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sif?n it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. Page 3 of 5 n T_ 4-L...... ........~......_4- 4-L__4- 4-L...... ....J__1~....__........:........... ........c 4-L...... .........__1~......... ......._ ___.....111..........-+-... ......._.........._..........1 ~_ -+-1......... ____................1 B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representati ve. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. General Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 4 of 5 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St., Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller@calhouncotx.org Page 5 of 5 BIDS FOR ROAD MATERIALS: Cindy Mueller, County Auditor, requested Commissioners Court approve for bids for Road Materials. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the specifications and authorize Cindy Mueller to advertise for bids for road materials for the period beginning of the 1st day of January 2012 and ending the 30th day of June 2012. Bids will be due Thursday, the iSth day of December 2011 and considered for award on Thursday, the 22nd day of December 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PEGGY HAll CRlmMI P toAlON CINDICE I FAlTESEK ASSISTAIITIUDITORS LUCYM DID, CPA lrf ASSISTANT AUDITOR 202S0 . nB PORT LAVICA. TEXAS n919 TEUPIONE (361) 553-4610 FAX(361) 553-4614 November 10, 2011 To: Bidder Re: ROADMATERlALS The "BID PACKAGE" consists of the following: . Invitation To Bid Form (Return~iYdiiCtlInfor.mati_'1m ... Return the original "Invitation To Bid Form ''AND the Productlnformation Shee~for each item you are bidding on in a sealed envelope. (Product Information Sheet dethils the product ingredients.) fit' The outside of the sealed envelope must be marked: "Sealed Bid - Road Materials~' · All Road Material Bids may be returned in one sealed envelope. I · If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid '- Road Materials." . Specifications for Road Materials (l>oNot Return) . General Conditions of Bidding (Do Not Return) . COpy of ad - ~~Invitation to Bid" (Do Not Return) If you have questions on the road material item(s), please contact one of the Commissioner's at the following numbers: Roger Galvan, Commissioner, Precinct #1: Vem Lyssy, Conunissioner; Precinct #2: Neil Fritsch, Conunissioner, Precinct #3: Kenny Finster, Commissioner, Precinct #4 361-552-9242 361-552-9656 361-893-5346 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (email: peggy.hall@calhouncotx.org). ! SPECIFICATIONS FOR ROAD MATERIALS 1. The County of Calhoun is requesting sealed bids for Road Materials as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January J, 2012 and Ending June 30, 2012. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Calhoun County Specifications for Road Materials, Specifications on the Invitation To Bid Form and General Conditions of Bidding must also be met/followed. The Bid Items are: -Item 350, Type D (Hot-Mix Cold Laid Asphaltic Concrete Pavement) Must Meet All TXDOT Specifications -Item 330, Limestone Rock Asphalt Must Meet All TXDOT Specifications -Item 332, Limestone Rock Asphalt Must Meet All TXDOT Specifications -Item 330, Type D (Pre-Mix Limestone) Must Meet All TXDOT Specifications -Item 304, Type PE (Topping Rock), Grade 4 Must Meet All TXDOT Specifications -Item 302, Type PE (Topping Rock), Grade 3 Must Meet All TXDOT Specifications -Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6) Must Meet All TXDOT Specifications -Item 249, Type A Limestone, Grade 3 [1 % Inch] Must Meet All TXDOT Specifications -Type PB (Topping Rock), Grade 4 Must Meet All TXDOT Specifications ~Limestone-3/4 Inch to Dust Must Meet All TXDOT Specifications ~ Bid Items continued on page 2 Page 1 of? /' -Fly Ash Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability I ofthe product. -Bottom Ash Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Fly Ash/Bottom Ash (Petcoke Fly Ash;Circulating Fluidized Bed(CFB)Combustion Ash) Must Meet All TXDOT Specifications Product Ingredients: Components: Calcium Sulfate 40-60%, CAS Number 7778-18-9, GHS Classification-Not Hazardous According to GHS criteria; Calcium Oxide 30-50%, CAS Number 1305-78-8, GHS Classification-Corrosive IB H3314; Carbon 5%, CAS Number 7440-44-0, GHS Classification-Not Hazardous According to GHS criteri~; Silicon Dioxide <5%, CAS Number 14808-60-7, GHS Classification-Care. lA, STOT- RE2; H350, H373; Magnesium Oxide <4%, CAS Number 1309-48-4, GHS Classification-Not Hazardous According to GHS criteria. Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Top Wash Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Topping Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits oftest reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. Page 2 of7 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3, 361-893-5346 Commissioner Kenneth Finster, Precinct 4,361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall 202 S Ann St, Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Email: peggy.hall@calhouncotx.org Page 3 of7 GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BiDDING MAY RESULT IN I TIfE BID BEING DiSQUALIFIED. I. I .. Return: Original of the "Invitation To Bid Formi I Return: Product Information sheet(s) detailing each product I hat Is b$ing bid orl Failure to return the product information Sheet(s) may -result in your bides) being disqualified. Product Information Sheet details the product. 1. BIDDING A. All bids must be on the "Invitation To Bid Forms" furnished by the County ; Auditor;s Office and must be written in ink or by typewriter. I B. !DUE - TIME AND DATE: Sealed bids must be in the office of the Coun!y Judg~ on pr before 10:00 AM, Thursda~~ December 15,20nJThe clock in the County Judge's office is the offICial clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early , postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the' County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify re~eipt of your bid prior to bid opening. Calhoun County does not accept faxed or emai1ed bids. All Bids are due on or before 10:00 AM, Thursday, December 15, 2011 at the following address: Honorable Michael J Pfeifer Ca.lhoun County Judge 211 5 Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 Mark the outside of the sealed envelope with tbe name of the bid item 1 If you send your bid by UPS, FEDEX, etc, the outside of this enveloptl r-----c must be marked "Sealed Bid -Road Materials." C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance ofthe bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. Page 4 of7 D. Bids should show unit price. All Charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 15, 2011 at 10:00 AM in the Judge's office, 211 S Ann St, 3rd Floor, Room 301, Port , Lavaca, TX 77979. Bids will be considered for award on Thursday, December 22,2011 during Commissioners' Court. . 2. BIDS: Bids are for a six (6) month period beginning January 1,2012 and ending June 30, 2012. : 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by th~ individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of Tie Bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in ~mployment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. Page 5 of7 B. In the event that the deliveries of the supplies or products covered in the proposal ~ are not made within the number of days specified, or in the event that the supplies' or products delivered are rejected, and are not removed and replaced within the ! number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and aU damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. I Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely sub:q:ritted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is I responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeti~g. No payment can be mailed out until approved by Commissioners' Court. I 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications for Road Materials 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 6 of7 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to ,award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,; meeting with the protesting party. If the protest is successfully resolved by mutual I agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party' or parties to the protest to provide such information. The decision of Commissioner's Court will be [mal. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either: constitutional, statutory, or by judicial decision, or information for which an ~ exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller@calhouncotx.org Page 70f7 INVITATION TO BID Notice is hereby given that the County of Calhoun, Texas will receive bids for the following items: A. The below items are For the Six Month Period Bel!inniDl! January 1. 2012 and Endinl! June 30. 2012 for all Calhoun County Precincts and Departments (1) ASPHALTS, OILS & EMULSIONS (2) ROAD MATERIALS (3) INSECTICIDES/PESTICIDES B. The below items will be bid on a monthly basis for all Calhoun County Precincts, Departments, and Memorial Medical Center (1) FUEL - AUTOMATED CARD SYSTEM (2) FUEL - BULK DELIVERED SEALED BIDS for Asphalts, Oils & Emulsions, Road Materials, and Insecticides are DUE in the Judge's office on or before 10:00 AM, Thursday, December 15, 2011. Mailin~Phvsical Address: Honorable Michael J Pfeifer, County Judge, 211 S Ann, 3rd Floor, Rm 301, Port Lavaca, TX 77979 Bid packages may be obtained from the Calhoun County Auditor's Office, Courthouse Annex Building, 202 S Ann S1, Ste B, Port Lavaca, TX 77979 or by calling Peggy at 361-553- 4610 or email: peggy.hall@calhouncotx.org. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County The County of Calhoun, Texas is an Equal Employment Opportunity Employer. The County does not discriminate on the basis ofrace, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. CINDY MUELLER, COUNTY AUDITOR CALHOUN COUNTY, TEXAS CALHOUN COUNTY, TEXAS BID SHEET -laoAD MATERIALS I INVITATION TO BID BmDER BID ITEM REM 350. TYPE D (HOT -MIX COlD LAID ASPHALTIC CONCRETE PAVEMENT) PBUOD mOM: JANUARY 1, 2012 PBII8D TO: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- liTEM 350, TYPE D (HOT-MIX COLD LAID AS/:,HAL TIC '--j lfONC.RETE PA VEME!!!.L_________ ' -.J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.' THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------------------------------------------ SPECIFICA TIONS: ITEM 350, TYPE D (HOT-MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT) Must meet all TI<DOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified m'aterials for testing and to perform random audits of test reports. : County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINATIDN DELIVERY ,., ,., IfIIlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATIONj SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATIONj SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-$ SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, cDrfJDf'Qtion, firm, partnership or individual has IIDt prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditiDns of said bid have not been communicated by the undersigned nor by any emplDyee or 'agent tD any other person engaged in this type of business prior to the official opening of this bid. AUIIDRIZEO SIGNA lURE mIf: PRINT NAME: DA1Uf BII: 1BfPIIONE fllMBfR: PlfASE LIST ANY EXCEPDONS m III ABOVE SPECflCATIONS: IlIDIIEH CALHOUN COUNTY, TEXAS BID SHEET -laoAn MATERIALS I INUIT A TION TO BID BmDER BID ITEM ~ITEM 330, UMESTONE ROCK ASPHALT I PERlDUFROM: JANUARY 1, 2012 PERIOOTO: JUNE30,2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- 1.!.~Ml~o~i~~ESTONIL~~K ASPHALT_:",,'==-~-=__j BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT ABID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED, BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION. AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS, ----------------------------------------------- SPECIFICATIONS: ITEM 330, LIMESTONE ROCK ASPHALT Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports, I County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINA TION DELIVERY ., ., IfIIlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they ore duly authorized to execute this contract, that this company, corporation, firm, partnership Dr individual has not prepared this bid in collusion with any other Dr Bidder, and that the contents of this bid as to prices, terms Dr conditions of said bid have not been communicated by the undersigned nor by any employee or ,agent to any other person engaged in this type of business prior to the official opening of this bid. : AUTHORIlBJ SlGNAllIIE THlE: PRINT NAME: DATE Of BIt: lBfPIINE NUMBER: PlEASE USI BY EXCEPTIONS m 111 ABOVE SPECflCATIONS: IIIIIIJ8I CALHOUN COUNTY, TEXAS BI SHEET -11010 MATERIALS 1 INVlT A TION TO BID BIDDER BID ITEM lITEM 332, UMESTONE ROCK ASPHALT I PERlDDFRDM: JANUARY1,2012 PERIODTO: JUNE30,2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- lITEM 332, LlMESTONE,ROCK ASPHALT __,__J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDA Y, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED, BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA TlONS: ITEM 332, LIMESTONE ROCK ASPHALT Must meet all TI<DOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports, ; County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINA TION DELIVERY ,., ,., IfIIlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4.P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-8 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or ,!gent to any other person engaged in this type of business prior to the official opening of this bid. ! AUIIIDRIlBI SlGNA11IHE TITLE: PRm NAME: DAlE OF m PlfASf LIST MY EXCEPllIINS TO DI ABOVE SPECIFICA lIONS: mEPHDNE lIII EMAI.: RmI CALHOUN COUNTY, TEXAS BI SHEET-IROAD MATERIALS I INVITATION TO 110 BIDER BID ITEM lITEM 330. TYPE 0 IPRE-MIX UMESToNEJ ~ PEIUODFROM: JANUARY 1, 2012 PBUIOTO: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN sr, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 t"'---.-...-----------..""''''-,-----... BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- liTEM 3301]YPE 0 (.fBE-M!Ed!!!~STONE) -r",------_J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. .THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY costs INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -,- - - -- SPECIFICA TlONS: ITEM 330, TYPE 0 (PRE-MIX LIMESTONE) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other SOurce they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY lIB ,lIB IfI/lE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, fif:'m, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHDIZBI SIGNA11IE TITlE: PRINT NAME: DATE Of BIt: PlUSE UST ANY EXCEPTIONS TO 111 ABOVE SPECflCATlDNS: 1B.EPHDNE lIId EMAI: IIIIIIJER CALHOUN COUNTY. TEXAS 81 SHEET-IROAD MATERIALS I INUIT A liON TO BID BIDDER 811TEM 'REM 304. TYPE PE no". ROCKl GRADE 4 t PERlDDFROM: JANUARY 1, 2012 PElUIIITO: JUNE 3D, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN Sf, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 I BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- flrEM ~04, TYPE PE lLQ!'PIN9_ROCK), GRAOE L--=-."~~I BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMEfliT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPEO STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - -,- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -.... -- - - - - - -.... - - - -- SPECIFICATIONS; ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 Must meet all n<DOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any othersource they deem necessary to insure reliability of the product ' See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY ., .,1fIIlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee Dr agent to any other person engaged in this type of business prior to the official opening of this bid. AU1HDRIZEO SlGNAllIRE TI1U: PRINT NAME: DAlE OF III: PLEASE UST ANY EXCEPTIONS m DIE ABOVE SPECRADDNS: TBfPIIIlNE ami EMAl: IIIIIIIEII CALHOUN COIIITY. TEXAS BID SHEET -IROAD MATERIALS I INUIT A TIDN TD BID umOER BID ITEM lITEM 302. TYPE PE nUPPING ROCKl, GRADE 3 I PBIODFROM: JANUARY 1, 2012 PERIODTO: JUNE 3p, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- I/TEM3~. TYPE PE (TOPPING ROCK)d~~DE 3 __....--.J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER, 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22.2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACC'EPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ' -----------------------------------------...;..----- SPECIFICA nONS: ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. I County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY ~ ~1fI/lE , PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON , The undersigned affirms that they ore duly authorized to execute this contract, that this company, corporation'i 'Firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid os to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTIIORIZED SIGNA_TIllE: PRINT NAME: DAlE IF. PLEASE lIST ANY EXCEPTIONS TO TIlE ABIVE SPECIFICATIONS: 1B.EPHIJNE . EMAI.: BIIIIIBI CAL.N COUNTY, TEXAS BID SHEET-180AD MATERIALS I INVlI A liON 10 BID BIDDER BID ITEM ITEM 248. TYPE B lREXlBLE PROCESSm BASEl. GRADE 3:lMIN PI8l PERlDDFROM: JANUARY 1, 2012 PERIlIJm: JUNE ~O, 2012 ! YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LA VA CA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- f/TEM 249, TYPE'i3iFLEXIBLE'PiiOCEssED BAS~------l ! G~!!E 3:(MIN P.!~_ _.________.__1 BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. -----------------------------------------~----- SPECIFICATIONS: ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE). GRADE 3:(MIN PIG) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINA TION DELIVERY ,., ,., If/IlE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this cDlT/pany, corpDration, firm, partnership Dr individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms Dr conditions of said bid have not been communicated by the undersigned f1Dr by any employee Dr lagent to any other person engaged in this type of business prior to the official opening of this bid. AII11IIIIlIlED S__ 111lE: PRINT NAME: DAlE OF-= PLEASE UST ANY EXCEP11IINS TO 1IIE ABOVE SPECIfICADONS: 1B1PHONE 811I EMAI.: BIIlIIII CALHOUN COUNTY. TEXAS BID SHEET -IROAD MATERIALS I INVII A liON 10 BID BIDDER BID ITEM ITEM 248. TYPE A UMESTONE, GRADE 3 [11/2 INCH] PBUoomOM: JANUARY 1, 2012 PERmOTl: JUNE ~O, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 I BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- U!E.rt!2!~IX!?g~_lJ..~ESLONEJjMDE 3 [1"112INCiiT-.:i BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT AI BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. . , ----------------------------------------------- SPECIFICATIONS: ITEM 249, TYPE A LIMESTONE, GRADE 3 [11/2INCH] Must meet alln(DOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualifled materials for testing and to perform random audits of test reports. : County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product , See attached Specifications and General Conditions DEPARTMENT: DESTINA TION DELIVERY ., ., IfI/lE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SeE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation: firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms Dr conditions of said bid have not been communicated by the undersigned nor by any employee ~r agent to any other person engaged in this type of business prior to the official opening of this bid. AUlHDRIlfD SIGNA 11IIE TRlf: PRINT NAME: DATE OF BID: PlEASE USI ANY EXCEPTIONS TO 111 ABOVE SPECRA TIINS: TB.EPH1INE and EMAI.: BIIlIIEII CAUOUN COUNTY, TEXAS BID SIHT -18010 MATERIALS I INVITATION TO BIDr BIDDER BID ITEM 'TYPE PB DDPPING RDCI], GRADE 4 I PERIODfRlM: JANUARY 1, 2012 PHUllTI: JUNE ~O, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 : BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID. IIr~~lIQI"E~lL~ld!~"'p~4==.._L - ._=] BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL aE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER., THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ' ------------------------------------------------ SPECIFICATIONS: TYPE PB (TOPPING ROCK), GRADE 4 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified m'aterials for testing and to perform random audits of test reports. ' County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product : See attached SpeCifications and General Conditions I DEPARTMENT: DESTINA TION DELIVERY ,., ,., IfIllE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee Dr !agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHIRIlED _NAnIIE TIJLE: PRINT NAME: DAlE IF . PlEASE LIST ANY EXClPlINS TI III ABOVE SPECllCAU.S: lB.EPIIIINE and EMAI: IIIIIIJEI\ CALHWN COUNTY. TEXAS BID SHEET-IROAD MATERIALS _~ INVlT A TION TO BID BIDDER BID ITEM IUMESTONE-3/41NCH TO DUST I PERIOD fROM: JANUARY 1, 2012 PERIOD TO: JUNE 3~, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX n979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED SID. [i..lNiEsTciNE~~JNcb TO DUST ______-=~~_=_-=---I BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 , BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - -.- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- SPECIFICATIONS: L1MESTONE-3/4INCH TO DUST Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINA TION DELIVERY ,., .'" J1I/IIE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4.P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they ore duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Dr Bidder, tmd that the CDn-ten~ DF -this hie! DS to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. ! AUTHORIZED IIGNAlURE 11Ilf: PRINT NAME: DATE OF III: lYASE USI ANY EXCEPTIONS m THE ABOVE SPECRAlIONS: 1B.EPH8NE ami EMAI.: IIIlIB 1 U. -.TEXAS II SIR... MAIfIIIIS . INUIT A TION TO BID J BIDDER .,TEM ~R Y ASH f PERIOOmOM: JANUARY 1, 2012 PERlDTO: JUNE 30, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST,3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- lflX ~['!_~,:=::==-=.====~,_ _::___J BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, DECEMBER 15, 2011 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 22, 2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. . SPECIFICA TlONS: ----------------------------------------------- FLY ASH Must meet all TI<DOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY ., ., P1/ItE PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD AUIHDIUZEO ~TIIIE mI.E: PRINT NAME: The undersigned oFFirms thot they ore duly outnqrized tq execute this contrtlct, that this company, corportltion, fir1r" partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of th~s bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. ! I ; DAn Of III: PlEASE LIST ANY EXCEPTIONS T8 THE ABOVE SPfCIFICADONS: TElfPHIINE . EMAI: Mm ...-. ,.,---'---.~~.~~.~ ~ ... - I ~ - . - ~ ~ -.--:----._.._-~ J I , CAlHOUN COUNTY, TEXAS BID SIIffJ- (jOB MATERIAlS INVITATION TO BID ] BIDDER 810 ITEM [BOTTOM ASH 1 PERIOD mOM: JANUARY 1, 2012 1 PERllDTI: JUNE ~O, 2012 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN S7\ 3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 . I BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- f~Q.~'~' ..=::-.----.-r----'l BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, -~~;;;;;~~~I~ 5, 20;;"-' BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDA Y, DECEMBER 22,2011 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES REJECT ANY OR ALL BIDS TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIl)S WILL BE, MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER tHE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ' ! ~ro~~~;B~~A~-----------------______________~____ Must meet all TXDOT SpeCifications; Calhoun County reserves the right to conduct random sampling of pre-qualified mat~rials for testing and to perform random audits of test reports. : County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product 1 See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY ., ., IIIIlE ! PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE AttACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corportltion, firltl, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of thi} bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUIIIORIlED SDATIIE IDlE: PRINT NAME: DAn 1111I: PlEASE lIST ANY EXCEPnONS T8 III ABOVE IPEClFlCAnoNS: TElfIIHONE ami EMAl: BIIIIIER AUIIIOIIIlDJ SlCNATIIIE IDlE: PRINT NAME: DAn Of lID: PlEASE LIST ANY EXCEPnONS T8 DI ABOVE SPECllCA1ION8: 1BfPHIINE 11III EMAI: IIIIIIIEII EASEMENT AGREEMENT WITH KEITH SCHMIDT REGARDING A PORTION OF ZIMMERMAN ROAD LOCATED IN PRECINCT ONE: Keith Schmidt has asked that the Commissioners Court consider signing an Easement Agreement regarding a portion of Zimmerman Road located in Precinct One. The Property, 0.275 acre tract, is a ; potion of an existing roadway constructed outside of the original platted roadway and is shown in Detail "B" on the map attached as Exhibit "A" and is fully described by metes and bounds on Exhibit "B". A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to grant Keith Schmidt an exclusive easement to ensure the tidal flow of water and consistent with that purpose the right of ingress and egress upon, over, under and across a 0.275 acre tract. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. EASEMENT AGREEMENT This Easement Agreement is made on November 10, 2011, in Calhoun County, Texas, between CALHOUN COUNTY, TEXAS, by and through its COMMISSIONER'S COURT ("Grantor"), and KEITH SCHMIDT, an individual, residing in Calhoun County whose mailing address is 871 Bay Meadows Drive, Port Lavaca, Texas, 77979 ("Grantee") Grant of Easement and Consideration 1. For good and valuable consideration as provided for in paragraphs 5 and 6 \, of this Easement Agreement, Grantor grants to Grantee an exclusive easement to ensure the tidal flow of water and consistent with that purpose the right of ingress and egress upon, over, under and across a 0.275 acre tract (the "Property"). Said 0.275 acre tract is a portion of an existing roadway constructed outside of the original platted roadway and is shown in Detail "B" on the map attached as Exhibit "A" and is fully described by metes 'to''''' and bounds on Exhibit "B". 2. The existing roadway constructed outside of the original platted roadway is described as being 0.868 acres as shown in Detail "A" on the map attached as Exhibit "A" and being fully described by metes and bounds on Exhibit "C". 3. The original platted roadway is recorded in Volume Z, Page 72 of the Calhoun County Plat Records and is further described as being 0.857 acres as shown in Easement Agreement Calhoun Co~nty, Texas to Keith Schmidt Date: November 10,2011 Page 1 of6 Detail "A" on the map attached hereto as Exhibit "D" and is fully described by metes and bounds on Exhibit "E". Restoration. Removal. Construction. Installation. Repair and Maintenance 4. Grantee shall have the exclusive right, but not the obligation, to restore the tidal flow of water upon, over, under and across the Property. 5. Grantee shall have the exclusive right, but not the obligation, to remove any debris and/or structures restricting the tidal flow of water, including but not limited to the existing roadway, drainage spoil and natural vegetation. In the event Grantee removes any debris and/or structures restricting the tidal flow of water, Grantee shall, prior to any removal, submit to the County Commissioner of Precinct One plans for the construction and/or installation of the drainage improvement(s) as provided for in paragraph 6 below and shall commence construction and/or installation of such drainage improvement(s) within 6 months from the removal of the debris and/or structures. 6. In the event Grantee exercises his exclusive right to remove any debris and/or structures restricting the tidal flow of water as provided for in paragraph 5 above, Grantee shall construct and/or install, at his own cost and expense, drainage improvement(s) including but not limited to the following: a. a concrete low water crossing constructed to a minimum width equal to the existing road width of 12 feet; or b. culvert(s); or Easement Agreement Calhoun County, Texas to Keith Schmidt Date: November 10, 2011 Page 2 of6 .~ c. """'a concrete bridge capable of bearing a maximum weight limit of 20,000 pounds constructed to a minimum width equal to the existing road width of 12 feet; or d. any combination of the foregoing. 7. Grantee agrees to maintain and/or repair, at his own cost and expense, any drainage improvement(s) constructed and/or installed by Grantee. 8. Grantee shall have no obligation to provide and/or maintain insurance on the Property and/or any of the drainage improvement{s) constructed or installed on the Property . 9. Grantor shall have no obligation to maintain and/or repair the Property or drainage improvement{s) or to aid or assist in directing the tidal flow of water and shall not warrant the flow of such water. 10. In the event construction of the above described drainage improvements or any portion thereof is not commenced within 7 years from the date herein, the rights and privileges herein granted shall at once revert to and become the property of the Grantor, its heirs and assigns. Purpose of Easement 11. This exclusive easement, with its rights and privileges, shall be used to ensure the tidal flow of water upon, over, under and across the Property with the right of ingress and egress. Duration of Easement 12. This easement shall be perpetual. Easement Agreement Calhoun County, Texas to Keith Schmidt Date: November 10,2011 Page 3 of6 Warranty of Title 13. Grantor and its successors, and assigns are and shall be bound to warrant and forever defend the easement and rights conveyed in this instrument to Grantee and Grantee's successors, and assigns, against every person lawfully claiming or to claim all or any part of the interest in the Property. Rights Reserved 14. Grantor retains, reserves, and shall continue to enjoy the use of the surface of the Property described in this Agreement for any and all purposes that do not interfere with and prevent Grantee's use of the Property for any and all purposes relating to the tidal flow of water. Entire Agreement 15. This Agreement contains the entire agreement between the parties relating to its subject matter. Any oral representations or modifications concerning this Agreement shall be of no force and effect. Any subsequent amendment or modification must be in writing and agreed to by both parties. Binding Effect 16. This Agreement shall bind and inure to the benefit of the respective parties, their successors, and assigns. Grantee shall have the right to convey, assign and transfer in whole or in part his rights and privileges under this Easement Agreement for purposes of a conservation easement or conservation program. Easement Agreement Calhoun County, Texas to Keith Schmidt Date: November 10,2011 Page 4 of 6 Approved at a duly called meeting of the Commissioner's Court of Calhoun e 10th day of November, 2011. OUNTY, TEXAS GRANTEE: KEITH SCHMIDT Kef:tidfaUc THE STATE OF TEXAS ~ COUNTY OF CALHOUN ~ CERTIFICATE OF ACKNOWLEDGMENT Before me, the undersigned Notary Public, on this day personally appeared Roger C. Galvan, Calhoun County Commissioner, Precinct One, who is personally known to me to be the person whose name is subscribed to the foregoing instrument, and who has acknowledged to me that he executed the instrument for the purposes and considerations expressed. Given under my hand and seal of office on the -LIP- day of -.f\ ~U1. , 2011. ~ lLQ~ ~otary Public in and The State of Texas Easement Agreement Calhoun County, Texas to Keith Schmidt Date: November 10, 2011 Page 5 of6 THE STATE OF TEXAS ~ COUNTY OF CALHOUN ~ CERTIFICATE OF ACKNOWLEDGMENT Before me, the undersigned Notary Public, on this day personally appeared Keith Schmidt who is personally known to me to be the persons whose names are subscribed to the foregoing instrument, and who have acknowledged to me that they executed the instrument for the purposes and considerations expressed. Given under my hand and seal of office on the lit. day of J)t\)~~ , 2011. CHRIS EDWARD WALL MY COMMISSION EXPIRES Janu8Jy 23,2012 :be State of Notary Public in an Texas Easement Agreement Calhoun County, Texas to Keith Schmidt Date: November 10, 2011 Page 6 of6 ~Oi ~ <l_ ,.... I.l .~ t:i~-l OJ r o o ^ N <- '-VI' r- "'Cs:: ~ N gJ' ~ 0S~ o !a ;:0 -002 ?o 2~ o 03lJ. ~,,, ~ ~E~l ~ ~fl ~ , ~ ~~ o/~~ ~/V ,09 ~ !i! ~a~:!I (Tl""'m"""" 0"'''' "',., .., -l I z I ~zSP9S PO" 0:. G & W ENGINEERS, INC. · ENGINEERING . SURVEYING . ARCHITECTURE . PLANNING 205 W. LIVE OAK ST. PORT LAVACA. TEXAS 77979 (361) 552-4509 180t 7th ST,. SUITE 260 BAY CITY. TEXAS 77414 (979) 323-7100 4.& ~~ ~ '40;> I.." 1>1> ~)( p Ii I> I> . 0 - I p jo> ~~ :I!!U~Q ~ uiln~~~ ~ ~ U ~~ 3 I " n~. 3 il :" ig~ ~~fi % 3ii ~ ~i I~ .~., .~l~' ~ ~~' ~ -0 /I r< r}> ,.." ::coc...J> "" G">or' ::j-c ~ 8CC3::jTJ}>}>~ :r:~;uzs::, O::O();U OcnG"> fTl . -tc!< C-tI'Tl()Nc!;UOJ>1'Tl Z:;o 0.. ;oO'"T1r-< }>IC z}> ()()' Z-CfTlO)>r~ O-tI-t}>;or o}> c }>-<G"> mO----, zz..... fTlOOOo}>--' -f I "U (') -<prr.......c)>.,,:::foo .. 00 J> I\J OJ -t 0 0 ::r: I\Jc-l OrTJOZO ~~::O;o~SO-tO~ x <"'" 00- z )> ITtn Oz~"'G"> (J) -<O~Z-tO ::OrTJ IfTI o rTJ (J) !t!l ~...I.i Rrl ~ ~t o ~~> ~ . !S~,. ~ l'l{ !I~~ n ~ o r- ,0 )> A-l fTlO ~ I Z..- I FIELDNOTE DESCRIPTION 0.275 ACRE S1 A 1E OF TEXAS COUNTY OF CALHOUN } } . . All of that certain tract or parcel containing 0.275 acre situated in the George H. Hall Survey, Abstract No. 235, Calhoun County, Texas and being a part of a 60 Foot Wide Platted Road located in the J. M. Turner Subdivision recorded in Volume Z, Page 72 of the Plat Records of Calhoun County, Texas and also being'8 part of a 34.04 acres in deed recorded in File No. 112039 of the Official Records of Calhoun County, Texas. This 0.275 acre is more particularly described by metes and bounds as follows: COMMENING at an existing 5/8 inch iron rod located in a South line of the above referenced 60 Foot Wide Platted Road and in the recognized Southwest line of a 17 acre tract described in deed recorded in Volume 192, Page 329 of the Calhoun County Deed Records and at the North corner of the above referenced 34.04 acre tract and for the East corner of a 0.868 acre tract also surveyed on this day; . THENCE South 760 11' 42" West, with the Northwest line of the said 34.04 acre tract and the South line of the said 60 Foot Wide Platted Road and a South line of the said 0.868 acre tract, a distance of 52.91 feet to a 5/8 Inch Iron rod with plastic cap set for an interior corner of the said 0.868 acre tract; THENCE South 680 39'34" West, with a South line of the said 0.868 acre tract,' a distance of 211.15 feet to a 5/8 inch iron rod with plastic cap set for the North corner and PLACE OF BEGINNING of this 0.275 acre being described; THENCE South 680 39' 3411 West, with the South line of the said 0.868 acre tract, a distance of 200.00 feet to a 5/8 inch Iron rod with plastic cap set for the South corner of this 0.275 acre being described; . THENCE North 21020' 2611 West, crossing said 0.868 acre tract, a distance of 60.00 feet to a 5/8 inch iron rod with plastic cap set in the North line of the said 0.868 acre tract for the West corner of this 0.275 acre being described; THENCE North 680 39' 34" East, with the North line of the said 0.868 acre tract, a distance of 200.00 feet to a 5/8 inch iron rod with plastic cap set for the North corner of this 0.275 acre being described; THENCE South 210 20' 26" East, crossing said 0.868 acre tract, a distance of 60.00 feet.to the PLACE OF BEGINNI~G, containing within these metes and bounds 0.868 acre. 2276-0f O-O_276ACRE.doc FIELDNOTE DESCRIPTION 0.868 ACRE STATE OF TEXAS } COUNTY OF CALHOUN } All of that certain tract or parcel containing 0.868 acre situated in the George H. Hall Survey, Abstract No. 235, Calhoun County, Texas and being a part of a 60 Foot Wide Platted Road located in the J. M. Turner Subdivision recorded In Volume Z, Page 72 of the Plat Records of Calhoun Co~nty, Texas and also being a part of a 34.04 acres In deed recorded in File No. 1,12039 of the Official Records of Calhoun County, Texas. This 0;868 acre is more particularly described by metes and bounds as follows: , BEGINNING at an existing 5/8 inch iron rod located in a South line of the above referenced 60 Foot Wide Platted Road and in the recognized Southwest line of a 17 acre tract described in deed recorded in Volume 192, Page 329 of the Calhoun County Deed Records and at the North corner of the above referenced 34.04 acre tract for the East corner of this 0.868 acre being described: THENCE South 760 11' 42" West, with the Northwest line of the said 34.04 acre tract and the South line of the said 60 Foot Wide Platted Road, a distance of 52.91 feet to a 5/8 inch iron rod with plastic cap set for an interior corner of this 0.868 acre being described; THENCE South 680 39' 34" West, crossing the said 34.04 acre tract, a distance of 610.62 feet to a 5/8 inch iron rod with plastic cap set in the West line of the said 34.04 acre tract for the South corner of this 0.868 acre being described; THENCE North 050 23' 59" West, with the West line of the said 34.04 acre'tract, a distance of 62.40 feet to a 5/8 inch iron rod with plastic cap set for the West corner of this 0.868 acre being described; from which the Northwest corner of the said 34.04 acre tract bears: North 05023' 59" West, a distance of 18.55 feet; THENCE North 680 39' 34" East a distance of 597.43 feet to an existing 5/8 Inch Iron rod located in the Northwest line of the said 60 Foot Wide Platted Road at the recognIzed West corner of the said 17 acre tract for the North corner of this 0.868 acre being described; THENCE South 570 16' 04" East, crossing said 60 Foot Wide Platted Road with the recognized Southwest line of the said 17 acre tract, a distance of 82.66 feet to the PLACE OF BEGINNING, containing within these m.etes and bounds 0.868 acre. This field note description and a plat were prepared from a survey made on the ground under my direction on August 8, 2011. ",0 Sl!:l a;!!: ~~ . CD 5 () ^ ~U)f- r- -...j c:;;:: ~ I'V~. ... $">.s c! $">~::o -002 ~ 2g o ,00'699 .';'0'U9 j 9t'U9 - . M"69,~?;.90N i>> ;il ^ "'> ~.e > ~ O..-B iI ~'" Q~ ~~~" ~~g! I'll" 4-& ~ ~ 1:~ ~./>^ ~ ~r. ~"1 <'10 ", 1> ~ \ ) '4.t.( <Vo . ~i <;-~ ~~~ ~<V I,!~ ii~ 4'-0 i>~> " ..tr ....;.\ , ~ ;g~ Ii r< )>G') ~ 8gE~~>;a~;d~ ~. ::t:>;oz3::. OlJf)o)>;o g~~orrl~;o~-I-I~~ z;a O!'l;oO-lVolN......-( o>;:r:~lJzE;o I I 1'1J 00 -I)>rr1 'r c-l:J:-(G');or"TJ............o> zz~ rrlU>O>:.....:......-I ~pr~"c~cn~~ffiU> . U>)>N~-fO ,,:X: Nc-l _rrl )>)> 0 iTlVoI::o::oo::;O"TJo(')f;~ x(Jl~fT1"TJu>_o;o;o:::oz ~ -< g ~ ~ z ~:H~~ rri rr1 G) ;0", :t~ CJ m- en 0 ", -~~a~:!) o ::::l al CD aU;; .." .... I Z I Z - pgPgp G & W ENGINEERS~ INC. . ENGINEERING . SURVEYING . ARCHITECTURE . PLANNING' 205 W. UVE: OAK ST. PORT LAVACA. TEXAS 77979 (361) 552-4509 1801 7th ST., SUITE 260 BAY CITY, TEXAS 77414 (979) 323-7100 4-<9 , ~~ <'Ie-./> I.......... ~"Pl>...g . 0 -I"'\D~IO HH n~ml ~ UUn~~~ ~ ~!lli8 : : Ii ,. ~g; ~afA :z; 211;110 311 iT! ~~ I ~ ~":' ~br !fi~ n ~, o , ,0 )> ^d fT1~ , I I I I I I i i I I I I I I I Z.- I '~.~",. -~-"'."'" FIELDNOTE DESCRIPTION 0.857 ACRE . STATE OF TEXAS } COUNTY OF CALHOUN } All o~ that certain tract or parcel containing 0.857 acre situated In the George H. Hall Survey, Abstract No. 235, Calhoun County, Texas and being a part of a 60 foot Wide Platted Road located in the J. M. Turner Subdivision recorded in Volume Z, Page 72 of the Plat Records of Calhoun County, Texas. this 0.857 acre is more particularly described by metes and bounds as follows: BEGINNING at an existing 5/8 inch iron rod located at the Northwest corner of a 34.04 acre tract described In deed recorded in File No. 112039 of the Calhoun County Official Records and at the Southeast Intersection of two 60 Foot Wide Platted Roads according to the above referenced Subdivision ahd in the east line of a 1.189 acre also surveyed on this day for the Southwest ~orner of this 0.857 acre being described; THENCE North 050 23' 59" West, crossing said 60 Foot Wide Platted Road with the Northeasterly projection of the East line of the said Platted Road and the East line of the said 1.189 acre tract, a distance of 20.16 feet to a 5/8 inch Iron rod with plastic cap set for the Northeast comer of the said 1.189 acre tract and for an interior comer of this 0.857 acre ,being described; THENCE North 390 50' 59" West, crossing said 60 Foot Wide Platted Road in part with the East line ,of the said 1.189 acre tract, a distance of 44.58 feet to a 5/8 Inch iron rod with plastic cap set at the Northeast Intersection of said 60 Foot Wide Platted Roads for the Northwest comer of this 0.857 acre being described; THENCE North 760 11' 42" East, with the North line of the above referenced 60 Foot Wide Platted Road, a distance of 606.19 feet to a 5/8 Inch iron rod with plastic cap set at the Easterly Terminus of the previously abandoned portion of the said 60 Foot Wide Platted Road and at the recognized Northwest comer of a 17 acre tract described in deed recorded in Volume 192, Page 329 of the Calhoun County Deed Records for the Northeast corner of this 0.857 acre being described; THENCE South 570 16' 04" East1 crossing said 60 Foot Wide Platted Road with the Easterly Terminus line of the previously ~bandoned portion of the said 60 Foot Wide Platted Road and the recognized Soutnwest line of the said 17 acre tract, a distl:\nce of 82.66 feet to an existing 5/8 inch iron rod located at the North corner of the said 34.04 acre tracMor the Southeast corner of this 0.857 acre being described; THENCE South 760 11' 42" West, with the Northwest line of the said 34.04 acre tract and the South line of the said 60 Foot Wide Platted Road, a distance of 646.42 feet to the PLACE OF BEGINNING, containing within these metes and bounds 0.857 acre. 2276-009-0_857 ACRE,doc REQUEST BY ALAN AND ROBYN ROBERTS TO BORE UNDER 2857 STELLA STREET IN PORT O'CONNOR, TEXAS FOR UTILITIES: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to grant the request by Alan and Robyn Roberts to bore under 2857 Stella Street in Port O'Connor, Texas for utilities. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Replacement for Agenda Item #16 EXHIBIT nAn.port 0 Connor 3-Bores (Bores are listed Below) Calhoun County, T_ ...... Aft_ Proposed: Road 80nI For Conduit u... AcIcINaa: 2587 "De AVIIIIU8 Port 0 Cannor, TX 77882 Ben~ (4.B' HOPE ar HOPE Stella wnue County's Eaaernent Easement T..., Ben.a I I I .~- J Profile: J f i i ~ a! f Izl= !II t~l= 'a 'ab~ '1_5 'a f lit fl~ ! ; ~ J a .. ; + : J : J + 0 0 lD) .. MIl MIl MIl .. .. MIl az. 481 all .. ~ PfDe Data: NoI88: 5-Po1y Conduit LIMI TZ' MIn. beneath Stella Avenue & Bar 0III:h 8 & 2" 0.0. Poly 30" MIn beneath S8w8r Une & Water Une DaI8: 111D812011 file: P.O.C. Sheet 1 OF 3 EXHIBIT "B"-Port 0 Connor Road Bore calhoul'l eountr. TIXD 8titlleA"..... Proposed: Road Bore For Conduit LIne AddrMa: 2S87' 8teIIaPOIt 0 Connor, TX 77182 It' ..... Stella nnue County's Eeeement aa. 1 1 i t -----1- I I .......... i ! ___~J:bt J Profile: i i if is! i i Iz~ 12~ I .~ '15 m 'l5zf1! '15 I ~II 'II I ; ! J I i + ~ J + 0 0 IillO .. ... I!ll .. .. .all .. - 4lI1 .all 4IIIl ~ PIPe 0818: Nol88: 1-Po1y Conclult Unea TZ' Min. beneath Sl8l1a Awnue & Bar DIIch 8 O.D. Poly 30" MIn beneath Sewer Une & Water Una Data: 11/0812011 FIle: P.O.C. Sheet 2 OF 3 11/07/2011 07:36 0;. f~ P .0031003 EXHIBIT "C'..Port O. Connor -, Driveway Detail Calhoun County. Texa. '1e.18 A""uI ProPMed: D,'Y.w.~ for ,..,...0. Lana Port 0 Conna~ .,.~...- '-2 JM7 t w_ r_ t~ Stelle Avenu. --____._-'O'!8t Slftifi1e.!l~!lY!L__..._ Detail: ~-- 1fJt. . - @ Section SeotIon @ -GIIltIHa. JJIIf4"""'....o.o.IIIIrllWV -.- I T-- I!!I Section @ ~ Concrete Mould M 6 Sick Mix Minimum ~ of ~. Paured S,.b ~12"~) Rebers 12" O.C?loth Ways ~a/t;t9 39'i:Jd R!!e:. 1110812011 aLP.O.C. Ib!!!a 01= a 6cale: NTS tt:6t tte~/ge/tt ONI O::IdWnd et9SZplii6L6 CHANGE OF DATE OF THE SECOND MEETING IN NOVEMBER DUE TO THE THANKSGIVING HOLIDAY: Commissioners Court is scheduled to be held on the 24th day of November 2011. However, that day is the Thanksgiving Holiday. A change of date of the second meeting in November due to the Thanksgiving Holiday is to be approved by Commissioners Court. A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to move the second Commissioners' Court Meeting to 21st day of November 2011 due to the Thanksgiving holiday. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. APPROVE AMENDMENTS TO THE 2011 CALHOUN COUNTY HOLIDAY SCHEDULE: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the amendments to the 2011 Calhoun County Holiday schedule. The amendment includes adding the 30th day of December 2011 as a full holiday this year. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. , tZ) , ~ ..... 0- "-J \oN /"ij.}(\./'i I I ~ d;;K:; .. '"Ai':ii;; """q,f N (") ~ ..... "-J 00 0 .j:>. c::: I ~ I X;:{~:;)" }J~{~o;it\\:: ';;..i:ii;,i4', .,t;, N N ..... 00 ..... /,:,',..,,0 \0 1<> U1 ','i; I ~ Z -'$I' " Q i2:i1 , \oN N >-' \0 1'0) 0 V> C\ I (D s, r::r (D rot ~ N Y;i'.::(;l,;' 0 ..., N ..... ..... '-'> ~ ~ .j:>. --..] 0 ,,:~};/X; .~ I C'l 3 z C'l ~. 'i'!'<;i/ ;':1/1/1;'3' N >-' ..... -l'" U1 CIJ >-' I t,: I, ',N .~ .-.,....:. ." U1 +:;:',&t#Y 0- \0 N I i.,i .. ORDER DESIGNATING AREA FOR TRUSTEE SALE: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch that the place designated for holding foreclosure sales after the 10th day of November 2011 is the foyer of the Courthouse facing Ann Street, 211 S. Ann Street, Port Lavaca, Calhoun County, Texas. Should there be an election being held in the foyer of the Courthouse, the designated place for holding foreclosure sales shall be at the end of the hall outside the Sheriff's Office facing the Foyer of the Courthouse. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. COURTHOUSE - AREA DESIGNATION FOR TRUSTEE SALE ORDER THE STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, Section 51.002 of the Texas Property Code requires that real property sales takes place at a location at the Courthouse which is designated by the Commissioners' Court; NOW THEREFORE, upon motion and second and unanimou~ vote BE IT ORDERED BY THE COMMISSIONERS' COURT th~t the place designated for holding foreclosure sales after November 10,2011 is: . The foyer of the Courthouse facing Ann Street, 211 S. Ann Street, Port Lavaca, Calhoun County, Texas. Should there be an election being held in the foyer of the Courthouse, the designated place for holding foreclosure sales shall be at the end of the hall outside the Sheriff's Office facing the Foyer of the Courthouse. " PASSED AND APPROVED by the Commissioners' Court of Calhoun County Texas on this the 10th day of November, 201l. By: REVISIONS TO THE PORT O'CONNOR COMMUNITY CENTER RULES AND REGULATIONS: Precinct #4 requested Commissioners Court discuss and take necessary action to accept revisions to the Port O'Connor Community Center Rules and Regulations as amended the 10th day of November 2011. A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to make revisions to the Port O'Connor Community Center Rules and Regulations. It was announced that it is to be understood that people are not guaranteed ice from ice machine. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Kenneth Wo Finster zo -., , County Commissioner County of Calhoun Precinct 4 November L 2011 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioner's Court Agenda for November 10,2011. . Discuss and take necessary action to accept revisions to the Port O'Connor Community Center Rules and Regulations as amended November 10,2011. Sincerely, ~~.J~ Kenneth W. Finster Ol'D R~'^- \~ ~', (JrJ S PORT O'CONNOR COMMUNITY CENTER BUILDING & FACILITIES RULES AND REGULATIONS (Amended February 10, 2011) 1. The "Center" as used herein includes any hall, meeting room, or other facility including the grounds located at the Port O'Connor Community Center on Hw. 185, Port O'Connor, Texas. 2. The "Lessee" as used herein includes any person, association, public organization, partnership, company, or corporation that is granted a contract t use any part of the Center in accordance with these regulations. 3. The Lessee shall execute a release on the Contract Agreement and indemnify the County from any damage to property or injury to any person arising out of the use of the Center. 4. All rentals of the Center's facilities or grounds will require a signed Contract Agreement between the lessee and County through its duly authorized representative. 5. Fees are as follows: DeDosit Fees Rental Fees Main Hall Pavilion Youth Room $250 $100 $ 50 $400 Per Day $300 Per Day $ 25 Per Day 6. A reservation for the center will be confirmed upon receipt of a signed Contract Agreement, accompanied by the required deposit and all rental fees. 7. Deposit and rental fees are payable by cash, check, or money order. Fees include use of tables and chairs for 200 people aRa Uu: l:m: of tRe ice mac"'iRe:.\. You may Ra\tc to sRare ice 'iJitR OtRcr reFltcrs if more t"'aFl ORe fURCtioFl is beiFlg Rda~ 8. All reservations must be made in advance of the date reserved for use. Reservations will be taken between the hours of 8 a.m. and 4 p.m., Monday - Thursday, at the Calhoun County Precinct Four office located at 104 E. Dallas Avenue.; Seadrift, Texas. The person who signs the Contract Agreement is responsible for compliance with the rules and regulations by the people using the facility. A copy of these rules will be given to each applicant. 9. All reservations will be made on first come first serve basis. The authorized representative will resolve any reservation request conflicts. Reservations for the Center may be made up to 12 months in advance. 10. After the use of the Center and it is confirmed that the facilities were left clean and without damage, the deposit will be refunded. Deposits will be refunded by the Calhoun County Treasurer. All payments must be approved by Calhoun County Commissioners Court. Please allow sufficient time for the refunds to be processed and returned to you. 11. Cancellation by Lessee within two months of reservations will forfeit their deposit. 12. Exceptions to #12 could include, but not limited to, power outages, sewer problems, storm damage, or other events that may prevent the use of the building when reserved. All security deposits and rental fees will be refunded in this event. 1"""""""\ 12. Exceptions to nIl. coulCl mClucre;ournot.rmrreolo, PUWt:::1 oUTa~t::::., ::>CVVCI 1-" UUH::m::>, ::>LUI '" damage, or other events that may prevent the use of the building when reserved. All security deposits and rental fees will be refunded in this event. BASE OPERATOR! AIRPORT MANAGER CONTRACT WITH CALHOUN AIR CENTER, LLC: Calhoun County, Texas and Calhoun Air Center, LLC of Calhoun County, Texas entered into an Amended and Restated Base Operator/Airport Manager Contract dated the 12th day of October 2009. This agreement is in renewal and extension of this prior agreement that was set to expire under Article II on the 1st day of November 2011. A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to authorize Judge Pfeifer to sign all necessary documents on the Base Operator/Airport Manager Contract with Calhoun Air Center, LLC. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. t- s OR/G/NII BASE OPERATOR/AIRPORT MANAGER CONTRACT . L THE STATE OF TEXAS COUNTY OF CALHOUN THIS CONTRACT made and entered into as of this 1 s t day of November, 2011, by and between CALHOUN COUNTY, TEXAS, a body politic, hereinafter referred to as OWNER, and Calhoun Air Center, LLC, of Calhoun County, Texas, hereinafter referred to as OPERATOR/MANAGER. PRELIMINARY STATEMENT OWNER and OPERATOR/MANAGER entered into an Amended and Restated Base Operator/Airport Manager Contract dated October 12, 2009. This agreement is in renewal and extension of this prior agreement that was set to expire under Article II on November 1, 2011. WITNESSETH: WHEREAS, OWNER is the owner of a public airport, commonly known as the Calhoun County Airport, situated in the Valentine Garcia Survey, A-17, in Calhoun County, Texas, which airport includes a hangar, lights, beacon, an improved runway, taxi-ways, apron and other improvements, WHEREAS, OPERA TOR/MANAGER has been named Lessee on a Fixed Base operation Lease Agreement (the "Lease") of even date herewith between OPERATOR/MANAGER as lessee and owner as lessor, for certain real and personal property described herein. WHEREAS, OWNER deems it necessary to appoint an Airport Operator/Manager; NOW, THEREFORE, in return for the execution of the Lease and other considerations, including the mutual benefits accruing to the parties hereto, the sufficiency of which benefits are hereby acknowledged by each party, OWNER and Operator/Manager do hereby contract and agree as follows: I. OWNER does hereby appoint Calhoun Air Center LLC. as Airport OPERA TOR/MANAGER of the Calhoun County Airport for a period of 3 years, commencing on the first day of November, 2011, and continuing through the 15t day of November, 2014, subject to the terms, conditions and/or provisions herein contained with an option to renew for an additional 3 year term upon reasonable re-negotiated terms and conditions. Page 1 of 4 ....0 Z" 00"Tl -I.... ilJn c.... 3D fTlr z -I"U C #tu ....r N.... -...In co t-JiIJ y)fTI n U10 iIJ 000 ,+00 fi! 3" 1:1 1:1 fi! iii Itl ^ VI V' 1. II. In its capacity of Operator/Manager, Operator/manager shall: 1. Be responsible for the complete supervision of the daily operation of said airport, and the rules, regulations and requirements of the Commissioners' Court of Calhoun County, Texas, (the "Rules") as the same are now in effect and to such other reasonable Rules as hereafter exist, and also subject to the rights granted to any Fixed Base Operator, now or hereafter. 2. Advise and consult with OWNER in order to promote and develop the use of said airport and satellite enterprise. 3. Cause the Unicom radio and system to be kept in operation, the same to be operated by an operator duly licensed by the proper governmental authority; and cause such operator to maintain a radio station log as required by the Federal Communications Commission. 4. Subject to the terms hereof and the Lease, maintain in their present condition, all of the facilities at said airport and provide all maintenance on the airport hangar. 5. Correspond with OWNER and all others concerned with and concerning the proper operation of said airport. 6. Be responsible for liaison between OWNER and the Federal Aviation Administration and the Texas Aeronautics Commission and abide by all rules and regulations of the Federal Aviation Administration and the Texas Aeronautics Commission. 7. Subject to the terms hereof and the Lease, require the OPERATORlMANAGER of any leased premises at said airport, as well as any users thereof, to maintain such premises free of all debris, rubble and junk, including, but not limited to, requiring the OPERATORlMANAGER of the hangar facility and office space to keep the same clean and maintain a business like appearance. 8. Pay electric bills for the runway, beacon, runway lights and existing hangar until such time as separate meters are installed to separate electric usage for the hangar. Separation of meters shall occur with runway lights upgrade to system and upon completion operator/manager shall be responsible only for electricity to the hangar. 9. Provide a single performance bond in the amount of $10,000.00 (or a certificate of deposit or other satisfactory security in the amount of at least $10,000.00) to ensure the performance of its obligations under this agreement and the Lease. Page 2 of 4 10. At OPERATOR/MANAGER'S option, build additional hangars at the airport if it deems the same needed. If any such hangars are built, the construction will be conditioned on the execution of a new lease agreement covering the ownership, use and rental of any or all such new hangars to be built. 11. Monitor and record storm water runoff. III. The Owner shall be responsible for mowing the grass and maintaining the condition of the grass on runways 14/32 and 5/32 on the area commencing at the edge of the runways and extending for a sufficient width to include the runway lights, and on an area fifteen feet (15') wide on each end of said runway; also be responsible for mowing the grass on an area fifteen feet (15') wide along the sides and ends of all other paved area; it being expressly provided that OPERATOR/MANAGER shall have the right, acting reasonably, to determine when and how often such mowing shall be accomplished. OWNER shall have the right to bail hay on this property. Particular attention shall be paid to making sure that all grass around the runway lights shall be mowed so as to not to impede the light illuminating there from. IV. The OWNER shall: 1. Do, at its expense, such maintenance work as it deems necessary on its facilities at said airport as said maintenance is available for reimbursement under the RAMP grant for the repair and maintenance of the hangar, radios, runways, access ramps, taxi ramps or other airport facilities. 2. Provide a fixed asset inventory list as maintained by the County Auditor. 3. Provide maintenance to the public parking area and garbage pickup. v. OPERATOR/MANAGER shall be under the direct supervision of the Commissioners' Court of Calhoun County, Texas. Any disputes will be settled by the Commissioner's Court. VI. The parties hereto agree that OPERA TOR/MANAGER is an independent contractor providing services to OWNER under this contract alone, and OPERATQR/MANAGER Page 3 of 4 .T is not to be considered an employee of OWNER for any purpose. The parties agree that a breach of this agreement is also a breach of the Lease. VII. In the event of breach by OPERATOR/MANAGER of one or more of the terms, conditions and/or provisions hereof, OWNER shall notify OPERATORlMANAGER of such matters causing such breach whereupon OPERA TORlMANAGER shall have ten (10) days from the receipt of notice to remedy such breach or such further period of time as may be reasonably necessary to cure the same, provided that OPERATORlMANAGER expeditiously cures the same, provided however, except for such things as OPERA TORlMANAGER should do, or discontinue doing, or correct, which create a danger or are derogatory to aviation activities, in which event the breach shall be cured by OPERATORlMANAGER immediately. In the event OPERATOR/MANAGER fails to remedy any such breach within the specified time, then OWNER, may, at its option, terminate this contract in its entirety. Failure of OWNER to so terminate this contract in anyone instance of breach shall not constitute a waiver of OWNERS right to terminate this contract in any subsequent instance of breach. The term derogatory as herein used shall mean those things which unreasonably hinder or render aviation activities inconvenient. It is further expressly provided that either party hereto may terminate this contract for cause by giving 30 days written notice to the other party. Cause for Lessee may include changes in the Governing Rules made by Lessor after the date hereof, which are unacceptable to Lessee. EXECUTED in multiple originals as of this 1st day of November, 2011. OWNER: CALHOUNCOUNTY,Texas BY/J1AtlJ ~ ~ Michael J. Pfei r, to udge ATTEST: ~J~ Anita Fricke, County Clerk OPERATOR/MANAGER: Lfft2/ft/U ~ Calhoun Air Center LLC. By Dianna Stanger Member~anager Page 4 of 4 '1 ~ November 21 2911 19:37 AM This Document has been received by this Office for Recording into the Official Public Records. We do hereby swear that lie do not discriMinate due to Race, Creed, Color, Sex or National Origin. Filed for Record in: f11 Calhoun County Honorable Anita Fricke County Clerk Instr.: 127829 StalpS: 5 Pagels) LEASE AGREEMENT FOR 60 ACRE TRACT OF LAND WITH ALBERT L MAL EAR: A lease agreement was made and entered into on the l't day of November 2011 by and between Calhoun County, Texas (Lessor) and Albert L. Malear (Lessee) that an estimated 60 acres of all tillable land be used by Lessee only for the purpose of growing maize, corn, cotton, soybeans, rice and wheat thereon, or anyone or more of said five crops. A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to authorize Judge Pfeifer to sign a Lease Agreement for 60 acre tract of land with Albert L Malear. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. LEASE AGREEMENT THE STATE OF TEXAS COUNTY OF CALHOUN This lease agreement made and entered into on this 1st day of November, 2011 by and between Calhoun County, Texas (Lessor) and Albert L. Malear (Lessee) witnesseth that lessor and lessee, in consideration of the premises hereinafter set forth, do hereby contract and agree as follows, towit: ARTICLE I Lessor does hereby lease and rent unto lessee, and lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provision hereinafter contained, the following described land located in Calhoun County, Texas towit: All the tillable land, estimated to contain 60 acres (which ~ill be treated herein as containing 60 acres regardless of whether it contains more or less), which 60 acres of tillable land is all of the tillable land contained in a certain 83.19 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract or parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Langon Tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas, dated April 15, 1976, recorded in Volume 296, Page 822 of the Deed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in aid of the description of said 83.19 acre tract which contains the 60 acres oftillable land covered by this lease, and said tract of 83.19 acres of land is all of said Langon 175.13 acre tract EXCEPT the East 2400 feet hereof, all as shown on that certain plat which is marked EXHIBIT "A" and attached hereto and made a part hereof for all purposes. - If at any time within the 3 year lease period, Lessor needs 10 acres or less from the 60 acres of tillable land covered by this lease, Lessor will give Lessee 180 day's written notice and the rent will be adjusted accordingly. I It is understood and agreed that there is located on the aforesaid 83.19 acre tract certain drainage ditches, berm, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the Southern Pacific Railroad Right of Way and along the Northerly, Westerly and Southeasterly boundary lines of said 83.19 acre tract, all as more particularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide Buffer Zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 60 acres of tillable land contained in said 83.19 acre tract; it being provided, however that Lessee may crossover said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the 60 acres covered by this lease. It is also understood and agreed that any buildings which are located on the leased premises do not belong to Lessor and such buildings are not covered by this lease, and the right is,reserved for the owner of any such dwelling or building to remove the same from the Langon Tract. ARTICLE II Said leased premises shall be used by Lessee only for the purpose of growing maize, com, cotton, soybeans, rice and wheat thereon, or anyone or more of said five crops. ' ARTICLE III The term of this lease shall commence on November 1, 20n and shall continue for three years, and shall terminate on October 31, 2014. ARTICLE IV The rental for said leased premises for said term shall be the sum of Forty-Five Dollars and ten Cents ($45.10) per acre per year, or an aggregate of Two Thousand Seven Hundred Six Dollars per year, payable as follows: The fIrst year's rental shall be payable in advance upon the execution and delivery of this lease contract at the time the identity of the successful bidder is determined; the succeeding year' rental shall be due and payable on or before the 1 sl day of November of each succeeding year until the termination date of the agreement. ARTICLE V Lessor reserves the right to enter upon the leased premises at any time to inspect the same. ARTICLE VI Lessee shall not have the right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without fIrst obtaining the written consent and approval of Lessor. ARTICLE VII All damage to the leased premises, caused by Lessee or his agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and tear, storm, accidental fIre or inevitable accident. ARTICLE VIII In the event Lessee should hone over or be permitted to hold over and occupy the leased premises after its right to occupy the same hereunder has expired or terminated, same shall not be a renewal of this lease in any way, but Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on terminator of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condition as same were in at the beginning of the term of this lease, loss by storm, accidental fire, inevitable accident, and normal wear and tear alone excepted. When this lease has terminated, or when Lessee's right to use and occupy the lease premises has terminated under the provision hereof, Lessor, its agents or attorneys, shall have the right, without notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this agreement or by equity for Lessee's breach of any covenant or provision contained in the agreement. ARTICLE X If Lessee shall be in default in the payment of any rental due hereunder, or any installment thereof as and when due, or be in default with respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the occurrence of anyone or more of such contingencies, Lessor may give to Lessee written notice setting forth the default of Lessee, and if such default shall not be removed, remedied or corrected within ten (10) days after the filing of such notice, Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy the leased premises shall immediately cease and terminate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. If this lease shall be so terminated, the Lessor, it agents or attorneys, shall have the right without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. Failure of Lessor to enforce anyone or more of the provisions of this Article X at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or parties to whom such notice is to be given at his, her, their or its last known address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII This agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article VI hereof. ARTICLE XIII This lease is made subject to all easement, if any, on, over and under the leased premises. ARTICLE XIV This agreement is performable in Calhoun County, Texas. ARTICLE XV Lessor shall have the option to extend this agreement for an additional three year term. Executed in Duplicate originals this the 10th day of November, 2011. CALHOUN COUNTY, TEXAS. ~ Albert L. Mal ear Lessee -------. TRIDENT INSURANCE CLAIM PROCEEDS FOR VEHICLE COLLISION REPAIRS TO UNIT 17 OF THE SHERIFF'S OFFICE FLEET. Due to an Animal Collision, Unit 17 of the Sheriff's Office fleet had to undergo repair from Frankie's Paint and Body in Point Comfort, Texas, making the claim a total of $2209.44. The Sheriff's Office requested the amount in a check request to the County Treasurer's Office. A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept Trident Insurance claim proceeds for $2209.44 for vehicle collision repairs to Unit 17 of the Sheriff's Office Fleet. Commissioners Galvan, Lyssy, Fritsch, I Finster and Judge Pfeifer all voted in favor. Lucy Dio From: Sent: To: Subject: Mellinee Harwick [mharwick@gsminsurors.com] Wednesday, November 02, 2011 2:59 PM Lucy Dio; lisa musgrave FW; Trident Claim Closing Notification (Claim #:TNT-0094685, Ihsured:Calhoun County, TX, Username:poleson) Importance: High Just an FYI!! Mellinee Harwick, ACSR GSM Insurors A Partner of the Insurors Group LLC mharwick@qsminsurors.com Phone: 361-729-5414 x208 Direct Line: 361-727-$098 Fax: 361-729-3817 www.qsminsurors.com From: Olesoni Pam [mailto:FHClaims@argogroupus.com] Sent: Wednesday, November 02,20112:54 PM To: Mellinee Harwick Subject: Trident Claim Closing Notification (Claim #:TNT-0094685, Insured:Calhoun County, lX, Username:poleson) The following Trident claim has been closed. Insured: Calhoun. County Policy: BA 4601230-08 Effective Dates: 01/01/2011 to 01/01/2012 uoo o ~ ,', .;- File Handler: Pam Oleson Date of Loss: 10/22/20~1 '1 nSl..)'\ e.o.~~~ 002 2<;209-;;1, :2~SOO.OO Claim No.: TNT-0094685 Claim Type: 4~709'4!+ .---. Cause of Loss: Comprehensive - Animal Collision 000 00 Payment: Name of Party: Calhoun County, TX Adjuster Sxpense: $ 38.00 Comp - all other: $ 2209.44 Please feel free to contact the unders.igned should you have any quesions. Pam Oleson (210) 366-5734 poleson@tridentinsurance.net fjmi, rA~lll"m, ;'4~f[L~Rlt~ .'r'$.", aoWff17372~5735 , COUNTY TREASURER'S CHECK REQUEST COMMISSIONERS COURT PAYMENT DAIF: 11/10/2011 DA IE DUE IN TREASURERS 'omCE: 11/3/2011 VENDOR NAME: MACHICEK FRANKLIN VENDOR CODE: VENDOR ADDRESS: ACCOUNT NUMBER INVOICE NO. INVOICE DATI PURCHASE DfSCRIPDON INVOICE AMOUNT i ;c:JlJD $4,TtJlM4' ~ ;)j~fJ:1. .4r ~. ?flD~ ~~I'loq.44. ~~~ ~,5VO.1;D 11>-4) lO~ . AI} 11/3/2011 Vehicle Repairs ll..N"^-t- I., 1000 760 60360 8118 tOCb":'~D- ~S4~1 ~\~ l\ \1 '~ I CERTIFY THAT THE ,ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE OF MY OFFICIAL DUTIES, THAT FUNDS ARE AVAILABLE TO PAY THIS OBLIGATION AND THAT THE ABOVE ITEMS OR SERVICES WERE RECEIVED BY ME IN GOOD CONDITION AND I REQUEST THE COUNTY TREASURER TO PAY THE ABOVE OBLIGATION, ~ LJ, . hl -,.. >-,~ .. / !-d F DEPARTMENT HEAD DR AUTHORIZED SIGNATURE Thursday, November 03, 2011 ' " ' NOV n 3 2011 DATI ;./,,./ " Nov 03 11 09:46a 'p.2 Frankie's Paint & Body, 1111 HWY 35 SO PO BOX 358 POINT COMFORT, TX 77978 Sales Receipt DATE SALE NO. 11/3/2011 8118 SOLD TO MAKE & MODEL CALHOUN CO SHERIFF DEPT 2010 FORD GROWN VICTORIA POLICE' INTERCPTR \JJv~ '-r II VINNO. II 94685 al CDL NO. CLAIM NO. DESCRIPTION aTY RATE AMOUNT PARTS TO REPAIR DAMAGES 3,368.44 3,368A4 LABOR TO REPAIR AND REFINISH AS- PER ESTIMATE 1,341.00 1,341.00 7~\) .... toD ,lo\) ~ (054(0 .0-0 C1.4L\ , h ~Yt .;r (iJ \~O~~0J.:Jiu G(j)ifJ)eB~esSaItMfN!l~te a montltlypcriodic rate of 1.5(% ...i11 be applied to all I "'" do< ""=. AD in~i", ... d~ md pa,.oble in CoTham eou..'Y. . Tota I $4,709.441 ~~~ ~<{'.~\ ~.....\.'-'" ~'C::E" ..sC'-.~, \?e ~>Q-~ ~ -.::, ~~\<::'.",~ . PUBLIC HEARING ON THE MATTER OF AMENDING THE 2011 CALHOUN COUNTY BUDGETS: A public hearing was opened at 10:28 A.M. to amend the 2011 Calhoun County Budgets. There were no comments from the public. The hearing was closed at 10:38 A.M. df NOTICE OF PUBLIC HEARING " , NOTICE IS HEREBY GIVEN that Calhoun County Cominissioners' Court will hold a public hearing in the Commissioners' Courtroom, 211 S. Ann Street, in Port Lavaca, Texas, at 10:00 a.m. on November 10,2011 on the matter of amending the 2011 Calhoun County Budgets. The public shall have the right to be present and participate in such hearing. Michael J. Pfeifer Calhoun County Judge -AMENDMENT TO THE 2011 CALHOUN COUNTY BUDGETS: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the amendment to the 2011 Calhoun County Budgets. 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CD = .. = ;= .. .... ~= ..a. = ..a. = In ..... .... ;. :a.iI: !..... zZ Q= ::;!iI: "..... mZ .. .... " c. ID-a !:-a n= = !~ a.... ~Si -I .... -< m :a. =a .. N e ..a. ..a. ." i tJ :i!: o '. ~ 0) Q ~ :I: ~ ~ :::a - z I a. ! ::;] G) (1) I Ul ~c-:I a. III -a ~ z -f 0 !!Iii: ~ 3 -fil: tT ~ :1"_ 0 C 00 .CD Uloo I\J ~ a. _ ~ II a ~Z z ..... 0= =~ 3c-:1 fa I .. = ~= !'..... I' N= " ~= (j) ~= iil ... :;:, ..... Q, Cj ..... &l' :1:> - ~. :::a..... ! -z I I ~= l ~iI: i4 I C) ."..... r mZ , .. ..... ~ ~> I 11'... i4 ...... C) n= i4 = i ~ mi!: ~ ~ I CICl C ~~ G) - mOO ~ -f ..... 04 -< '"" ~ m - :::a .. N \l ~ 0 III lC ~ ~ (1) 04 ~ I\J ~ 00 .... g, ~ I\J I 00 I COUNTY REPORTS: The Tax Assessor presented their monthly report for for October 2010 and October 2011. The Justice of Peace No.1 presented their monthly report for October 2011. The Justice of Peace No.4 gave their monthly report for October 2011 and August 2010. A Motion was made by Judge Pfeifer and senconded by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. SUMMARY TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT FOR: OCTOBER 2010 Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMVCCARDTRNSFEE $ 204.14 FD Additonal Collections $ 6.00 First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid TXDOT - RIB Fees Paid County Treasurer - RIB Fees Texas Parks & Wildlife Collections FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund FD Additonal Collections FD Fees In Excess of Collections State Beer & Wine Collections Month of OCTOBER State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal FeE Additional Postage - Vehicle Registration (REVISED) Paid County Treasurer - Additional Postage Interest earned on P&W $ 8.67 and Refund $ Accounts Paid County Treasurer - Int. on P&W & Ref Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasurer - all other districts $ $ COLLECTIONS $ 6,539.00 $ $ $ $ 83,223.60 20.00 119.00 6.00 $ 450,164.55 $ 11,960.00 2.615.00 5.27 $ $ 50.00 $ $ $ 7.52 $ 8.67 $ 301.04 DISBURSEMENTS $ $ 4,049.00 2,490.00 $ $ $ $ $ $ $ $ 78,828.09 418.17 3,912.20 173.72 36.42 $ 450,164.55 $ $ 11,601.20 358.80 $ $ $ $ 2,353.50 261.50 5.27 $ $ 802.50 17.50 $ $ $ 213.75 11.25 $ 7.52 $ 8.67 $ $ 2.03 299.01 Business Personal Property - Misc. Fees Paid County Treasurer EXCESS FUNDS Paid County Treasurer CCAD NEG. REF. OF ($247.49) RECEIVED IN SEPT. IS CREDITED ON OCT. REPORT Overpayments Current Tax Collections Penalty and Interest - Current Roll Discount for early payment of taxes Delinquent Tax Collections Penalty & Interest - Delinquent Roll Discount for early payment of taxes Collections for Delinquent Tax Attorney Advance - FM & L Taxes Advance - County AdValorem Taxes Paid County Treasurer - Nav. East Paid County Treasurer - all other Districts Paid County Treasurer - Delinq Tax Atty. Fee Payment in Lieu of Taxes Paid County Treasurer - Navig. East Paid County Treasurer - All other Districts Boat/Motor Sales & Use Tax Collections Paid State Treasurer Paid County Treasurer. Salary Fund Special Farmers Fees Collected Paid State Treasurer, Farmers Fees Hot Check Collection Charges Paid County Treasurers, Hot Check Charge Overage on Collection/Assessing Fees Paid County Treasurer, overage refunded Escheats Paid County Treasurer-escheats TOTAL COLLECTIONS $ BAL FORWARD SEPTEMBER 2010 STATE/COUNTY BEER AND WINE COLL'S $ BAl FORWARD OCTOBER 2010 STATE/COUNTY BEER AND WINE COll'S $ TOTAL COLLECTlONsnNCLUDING CHANGE IN BEER AND WINE BALANCE FORWARD $ TOTAL DISBURSEMENTS TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY ~~) t:l. ~ I GLORIA A. OCHOA Tax Assessor-Collector $ 540.73 $ .., ~ d~1 ~MI<<%-:;';ER ~e $ $ $ $ 113.82 7,456,403.57 $ $ $ $ 43,005.97 10,599.82 7,880.72 $ $ 9,046.30 $ 100.00 $ 15.00 $ $ 8,082,725.58 1,990.00 (995.00) 8,083,720.58 $ 540.73 $ $ 223,582.80 $ $ $ $ $ $ 0.12 7,012,562.58 49,724.69 224,252.99 7,880.72 $ $ $ $ 8,593.98 452.32 $ 100.00 $ 15.00 $ $ 8,083,720.58 8,083,720.58 SUMMARY TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT FOR: OCTOBER 2011 Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 266.99 FD Additonal Collections $ 4.00 First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid TXDOT - RIB Fees Paid County Treasurer - RIB Fees Texas Parks & Wildlife Collections FD ADDITIONAL COLLECTIONS FD Fees In Excess or Shortage of Collections Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund P&W CCARDTRNSFEE $ 1.59 FD Additonal Collections $ First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess or Shortage of Collections State Beer & Wine Collections Month of OCTOBER State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal FeE Additional Postage - Vehicle Registration Paid County Treasurer - Additional Postage Interest earned on paw $ 1.86 and Refund $ Accounts Paid County Treasurer -Int. on P&W & Ref , Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasurer - all other districts COLLECTIONS $ 7,111.00 DISBURSEMENTS $ $ 4,426.00 2,685.00 $ $ $ $ 92,172.35 35.00 123.00 4.00 $ $ $ $ $ $ $ $ 87,775.66 371.50 3,916.20 233.00 37.99 $ 494,772.79 $ 494,772.79 $ 15,610.00 $ $ 468.30 15,141.70 $ 2,526.00 $ $ $ $ $ $ 2,273.40 252.60 (0.27) $ (0.27) $ $ 3,542.00 70.00 $ 5,878.00 $ $ $ 1,776.50 93.50 2.00 $ $ $ $ 4.50 $ 4.50 $ 1.86 $ 1.86 $ 45.91 $ $ 0.27 45.64 Business Personal Property - Misc. Fees $ 673.35 Paid County Treasurer $ 673.35 EXCESS FUNDS $ Paid County Treasurer $ Overpayments $ 87.29 Current Tax Collections $ 8,950,214.64 Penalty and Interest - Current Roll $ Discount for early payment of taxes $ 268,343.26 Delinquent Tax Collections $ 47,894.45 Penalty & Interest - Delinquent Roll $ 14,275.50 Collections for Delinquent Tax Attorney $ 9,447.87 Advance - FM & L Taxes $ 2.92 Advance - County AdValorem Taxes $ 8,442,553.96 Paid County Treasurer - Nav. East $ 51,591.90 Paid County Treasurer - all other Districts $ 249,979.84 Paid County Treasurer - Delinq Tax Atty. Fee $ 9,447.87 Payment in Lieu of Tax~s $ Paid County Treasurer - Navig. East $ Paid County Treasurer - All other Districts $ Boat/Motor Sales & Use Tax Collections $ 17,514.10 Paid State Treasurer $ 16,638.39 Paid County Treasurer, Salary Fund $ 875.71 Special Farmers Fees Collected $ 70.00 Paid State Treasurer, Farmers Fees $ 70.00 Hot Check Collection Charges $ Paid County Treasurers, Hot Check Charge $ Overage on Collection/Assessing Fees $ Paid County Treasurer, overage refunded $ Escheats $ Paid County Treasurer-escheats $ TOTAL COLLECTIONS $ 9,658,461.34 BAL FORWARD SEPTEMBER 2011 STATE/COUNTY BEER AND WINE COll'S $ 4,316.00 BAL FORWARD OCTOBER 2011 STATE/COUNTY BEER AND WINE COll'S $ (4,710.00) TOTAL COLLECTlON5nNCLUDING CHANGE IN BEER AND WINE BALANCE FORWARD $ 9,658,067.34 TOTAL DISBURSEMENTS 9,658,067.34 ~ TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 9,658,067.34 ~ &, ~ / GLORIA A. OCHOA Tax Assessor-Collector ~( ki! gMI~ER C nty Judge $ i ~_ !"" :;)~ ;. MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 11/4/2011 COURT NAME: JUSTICE OF PEACE NO.1 MONTH OF REPORT: OCTOBER YEAR OF REPORT: 2011 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45011 FINES 4,629.54 CR 1000-001-44190 SHERIFF'S FEES 382.56 A DMINISTRA TIVE FEES: DEFENSIVE DRIVING 49.50 CHILD SAFETY 8.25 TRAFFIC 96.53 ADMINISTRATIVE FEES 343.80 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 498.08 CR 1000-001-44010 CONSTABLE FEES-SERVICE 300.00 CR 1000-001-44061 JP FILING FEES 50.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.03 DR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 154.83 TOTAL FINES, ADMIN. FEES & DUE TO STATE $6,015.04 'CR 2670-001-44061 COURTHOUSE SECURITY FUND $178.61 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $42.58 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $180.02 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $205.35 STA TE ARREST FEES DPS FEES 85.58 P&W FEES 0.00 T ABC FEES 0.00 'CR 7020-999-20740 TOTAL STATE ARREST FEES 85.58 CR 7070-999-20610 CCC-GENERAL FUND 180.03 CR 7070-999-20740 CCC-ST A TE 1,620.23 DR 7070-999-10010 1,800.26 CR 7860-999-20610 ST8SUBC-GENERALFUND 48.25 DR 7860-999-20740 STF/SUBC-STATE 916.79 DR 7860-999-10010 965.04 CR 7950-999-20610 TP-GENERAL FUND 149.03 CR 7950-999-20740 TP-ST A TE 149.03 DR 7950-999-10010 298.06 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.60 CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 11 .40 DR 7480-999-10010 12.00 Page 1 of 2 Revised 7/13/2011 TOTAL (Distrib Req to Oper Acct) DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISO DA - RESTITUTION REFUND Of OVERPAYMENTS OUT-Of-COUNTY SERVICE fEE CASH BONDS PARKS & WILDLIfE fiNES WATER SAfETY fiNES 0.00 53.28 0.00 0.00 0.00 80.75 0.00 TOTAL DUE TO OTHERS TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVER/(SHORT) Page 2 of2 $10,427.10 $134.03 $10,561.13 $10,561.13 $0.00 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 11/1/2011 ACCOUNT NUMBER CR 1000-001-45014 CR 1000-001-44190 CR 1000-001-44364 CR 1000-001-44010 CR 1000-001-44064 CR 1000-001-44090 CR 1000-001-49110 CR 1000-001-44145 CR 1000-999-20741 CR 1000-999-20744 CR 1000-999-20745 CR 1000-999-20746 CR 1000-999-20770 CR 2670-001-44064 CR 2720-001-44064 CR 2719-001-44064 CR 2699-001-44064 CR 7020-999-20740 CR 7070-999-20610 CR 7070-999-20740 CR 7860-999-20610 CR 7860-999-20740 CR 7950-999-20610 CR 7950-999-20740 CR 7480-999-20610 CR 7480-999-20740 COURT NAME: JUSTICE OF PE~C,E NO.4 MONTH OF REPORT: MJ6U5-T ~ c..-I-o b u YEAR OF REPORT: 2IM1t- ~ (it ADMINISTRA TIVE FEES: DEFENSIVE DRIVING CHILD SAFETY TRAFFIC ADMINISTRATIVE FEES EXPUNGEMENT FEES MISCELLANEOUS STATE ARREST FEES DPS FEES P&W FEES T ABC FEES . DR 7070-999-10010 DR 7860-999-10010 DR 7950-999-10010 DR 7480-999-10010 ACCOUNT NAME FINES SHERIFF'S FEES 10.00 0.00 40.92 160.00 0.00 0.00 TOTAL ADMINISTRATIVE FEES CONSTABLE FEES-SERVICE JP FILING FEES COPIES / CERTIFIED COPIES OVERPAYMENTS (LESS THAN $10) SCHOOL CROSSING/CHILD SAFETY FEE DUE TO STATE-DRIVING EXAM FEE DUE TO STATE-SEATBELT FINES DUE TO STATE-CHILD SEATBEL T FEE DUE TO STATE-OVERWEIGHT FINES DUE TO JP COLLECTIONS ATTORNEY TOTAL FINES, ADMIN. FEES & DUE TO STATE COURTHOUSE SECURITY FUND JUSTICE COURT SECURITY FUND JUSTICE COURT TECHNOLOGY FUND JUVENILE CASE MANAGER FUND 116.86 6.00 0.00 TOTAL STATE ARREST FEES CCC-GENERAL FUND CCC-ST A TE 1,185.44 STF/SUBC-GENERAL FUND STF/SUBC-STATE 409.08 TP-GENERAL FUND TP-ST ATE 265.90 CIVIL INDIGENT LEGAL-GEN. FUND CIVIL INDIGENT LEGAL-STATE 12.00 Page 1 of 2 AMOUNT 3,849.75 551.96 210.92 75.00 55.00 0.00 0.00 0.00 0.00 57.50 0.00 0.00 66.00 $4,866.13 $117.54 $6.53 $118.54 $140.00 122.86 118.54 1,066.90 20.45 388.63 132.95 132.95 0.60 11.40 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 11/1/2011 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: AUGUST ovto ~ YEAR OF REPORT: 2616 Soli CR 7865-999-20610 CRIM-SUPP OF IND lEG SVCS-GEN FUND 5.73 CR 7865-999-20740 CRIM-SUPP OF IND lEG SVCS-STATE 51.55 DR 7865-999-10010 57.28 CR 7970-999-20610 TUFTA-GENERAl FUND 35.33 CR 7970-999-20740 TUFT A-STATE 70.65 DR 7970-999-10010 105.98 CR 7505-999-20610 JPAY-GENERALFUND 18.40 CR 7505-999-20740 JPAY - STATE 165.60 DR 7505-999-10010 184.00 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 11.30 CR 7857-999-20740 JURY REIMB. FUND- STATE 101.71 DR 7857-999-10010 113.01 CR 7856-999-20610 CIVil JUSTICE DATA REPOS.- GEN FUND 0.14 CR 7856-999-20740 CIVil JUSTICE DATA REPOS.- STATE 1.22 DR 7856-999-10010 1.36 TOTAL (Distrib Req to Oper Acct) $7,705.65 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT-OF-COUNTY SERVICE FEE CASH BONDS PARKS & WilDLIFE FINES WATER SAFETY FINES 0.00 0.00 0.00 0.00 0.00 668.10 89.25 TOTAL DUE TO OTHERS $757.35 Revised 07/13/11 TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVER/(SHORT) $8,463.00 $8,463.00 $0.00 Page 2 of2 /<~~o-;-~". !~ti? ~~4'~... CALHOUN COUNTY ( , ) 201 West Austin \~, ,~Port Lavaca, Texas 77979 ~'-i.:.~/ DISTRIBUTION REQUEST DR# 480 A 40849 PAYEE Name: Calhoun County Oper. Acct. Address: City: State: Zip: Phone: PAYOR Official: Title: James Dworaczyk Justice of the Peace, Pct. 4 ACCOUNT, NUMBER DESCRIPTION :", ,', AMOUNT,:, ::. : 7544-999-20759-999 JP4 Monthly Collections - Distribution $7,705.65 AUGUST 2010 V# 967 TOTAL 7,705.65 Date CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 DISTRIBUTION REQUEST DR# 480 B 40849 PAYEE Name: Texas Parks f:t Wildlife Address: City: State: Zip: Phone: PAYOR Official: Title: James Dworaczyk Justice of the Peace, Pct. 4 . ....ACCOUNTNUMBER DESCRIPTION, 'AMOUNT >, . 7544-999-20759-999 JP4 - Parks f1 Wildlife Fines $ 1,030.20 AUGUST 2010 V# 7603 TOTAL 1,030.20 Date .;!; c: ~ ~ ~ ~ ~ _ 0 0 ~ 0 0 0 0 02 0 ..s!,cn ~ ~ ~ ~ ~ "I '" ~ (") <10 ~ N ~ ~ ~ o .~ 0 0 0 0 0 0 0 ~ ~ - ~ ~ ~ ~ ~ Ou; 0 0 0 0 0 0 .ffi~ "I "I ~ <J> 0 0 ~ ~ ~ ~<l: !E ~ !!2 0> "" ~ ~ "I =II: 0 CD CD 0> 0> CD CD "" Q) :rl .c: CJ ...3: It> It> It> It> 0 0 .c: '0 0 CJ 00. ... ... ... .... "! 0 N ..; ..; .,; ci ..... .,; ci ~ 'E ~.s CD CD .... 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CJ ",,,, "" ~ ~ 0 i= ~=>> 0 0 0 ~ 0 0 0 et:C!l 0 0 rJ) "I "I "I "I "I "I =>> <l:=>> .., o.<l: CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 DISTRIBUTION REQUEST DR# 480 C 40849 PAYEE Name: Texas Parks f:tWildlife Address: City: State: Zip: Phone: PAYOR Official: Title: James Dworaczyk Justice of the Peace, Pct. 4 ....ACCOUNT NuMBER . DESCRIPTION >0' .... ...... AMOUNT . . 7544-999-20759-999 JP4 - Parks f1 Wildlife- Water Safety Fines $ 89.25 AUGUST 2010 V# 7604 TOTAL 89.25 I: _ 0 0 0:;:; CD '(i) ~ ro 0 <10 o U) 0 is ~ - 0 a- U) <J> Q) Q) '" "" ~~ ~ =II: 0 '" ~ Q) CD .c: Q) CJ ...3: ..c: '0 It> U 00. N >. 'E ~.s en 'E " 00 " 0 II) (I) It> 0 E <101: N CJ <l: u:: <J> en 00 0 :! ~ 0 ... Lri o .- ... I-u.. ~ <J> U) 0 Q) t Q) 0 "u.. c:i aU; ... 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U < ?- m ~ et: v W 0 I- =II: '" ~ c: V Z .2 <10 W ro ... we 0 CJ u....... .- U) ~:;: U a. ..J u.. ~ 0 =II: v W 0111- W '" CJ ",,,, '" "? i= ~=>> 0 0 0 m 0::C!l 0 =>> <l:=>> '" .., o.<l: 11/01/2011 Money Distribution Report Page ----------------------------------------------------------- ------------------------------------------------------------------------- Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total 3929328 2011-499 10-03-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 SUBC 30.00 275.DO IJEBER, GREGORY LEE JRF 4.00 IDF 2.00 CJDR 0.10 FINE 121. 90 OFF 50.00 JPAY 6.00 Cashier's Check JCMF 5.00 3929329 2011-292 10-03-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 IJRNT 50.00 TIME 25.00 405.00 ORTIZ, ROLAND JR. TF 4.00 SUBC 30.00 DPSC 30.00 JRF 4.00 IDF 2.00 CJDR 0.10 Money Order FINE 196.90 JPAY 6.00 JCMF 5.00 3929330 2011-494 10-03-2011 CCC 40.00 CHS 4.00 PIJAF 5.00 TF 4.00 JRF 4.00 IDF 2.00 465.00 HTOO, DAH PIJF 395.00 JPAY 6.00 JCMF 5.00 Money Order 3929331 2011-491 10-03-2011 CCC 40.00 CHS 4.00 PIJAF 5.00 TF 4.00 JRF 4.00 IDF 2.00 145.00 ADDISON, MARION DOUGLAS PIJF 75.00 JPAY 6.00 JCMF 5.00 Money Order 3929332 2011-480 10-03-2011 TFC 3.00 CCC 40.00 CHS ,4.00 LAF 5.00 TF 4.00 SUBC 30.00 185.00 BLYTHE, LISA DOIJN JRF 4.00 IDF 2.00 CJDR 0.10 FINE 81.90 JPAY 6.00 JCMF 5.00 Money Order 3929333 2010-522 10-03-2011 CCC 40.00 CHS 4.00 LAF 5.00 IJRNT 50.00 TIME 25.00 TF 4.00 380.00 CASTRO, JUAN PABLO JCSF 1.00 JRF 3.00 IDF 2.00 FINE 235.00 JPAY 6.00 JCMF 5.00 CC S/O Personal Check 3929334 2011-092 10-03-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 IJRNT 50.00 TIME 25.00 200.00 HUFF, SAMUEL ROOSEVELT TF 4.00 SUBC 30.00 JCSF 1.00 JRF 3.00 IDF 2.00 CJDR 0.10 Jai l Credit FINE 32.90 3929335 2011-092 10-03-2011 FINE 169.00 JPAY 6.00 JCMF 5.00 180.00 HUFF, SAMUEL ROOSEVELT CC S/O Personal Check 3929337 JC-2011-013 10-04-2011 SF 75.00 FFEE 25.00 CIFF 6.00 106.00 CERVENKA, DANIEL Cash 3929338 2011-456 10-05-2011 EXRF 20.00 20.00 SANDERS, BRANDY Cash 3929339 2010-347 10-05-2011 CCC 40.00 CHS 3.00 ' SAF 5.00 IJRNT 50.00 TIME 25.00 TF 4.00 286.00 CHACON, GUADALUPE JR DPSC 30.00 JCSF 1.00 JRF 4.00 FINE 54.00 CSRV 66.00 JPAY 4.00 MVBA Personal Check 3929340 2011-526 10-05-2011 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JRF 4.00 IDF 2.00 105.00 GOHLKE, DARREN DALE FINE 46.00 Money Order 14.00 3929341 2011-529 10-10-2011 TFC 3.00 CCC 40.00 CHS LAF 5.00 TF 4.00 SUBC 30.00 105.00 MORALES, RODOLFO DIAZ JRF 4.00 IDF 2.00 CJDR 0.10 FINE 12.90 ~ Cash 3929342 2011-529 10-10-2011 FINE 69.00 JPAY 6.00 JCMF 5.00 80.00 MORALES, RODOLFO DIAZ Cash 3929343 2011-513 10-10-2011 CCC 40.00 CHS 4.00 PIJAF 5.00 TF 4.00 JRF 4.00 IDF 2.00 145.00 ARAMBULA, RICKY ERIC PIJF 75.00 JPAY 6.00 JCMF 5.00 Credit Card 3929344 2011-221 10-10-2011 IJRNT 50.00 TIME 25.00 FINE 112.00 DOC 10.00 197.00 MARTINEZ, JUAN ANTONIO Credit Card 3929345 2011-424 10-10-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TIME 25.00 TF 4.00 190.00 OCONNOR, ROBERT ALLEN SUBC 30.00 JRF 4.00 IDF 2.00 CJDR 0.10 FINE 61. 90 JPAY 6.00 Money Order JCMF 5.00 3929346 2011-455 10-11-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TIME 25.00 TF 4.00 125.00 CANTU-GUAJARDO, MAR IO 0 SUBC 30.00 JRF 4.00 IDF 2.00 CJDR 0.10 FINE 7.90 Money Order 11/01/2011 Money Distribution Report Page 2 ------------------------------------------------------------------------------------------------------------------------------------ Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total 3929347 2011-350 10-11-2011 PWF 70.00 JPAY 6.00 JCMF 5.00 81.00 SANCHEZ, SALVADOR Cash 3929348 2011- 530 10-12-2011 CCC 40.00 CHS 4.00 PWAF 5.00 TF 4.00 JRF 4.00 IDF 2.00 170.00 WILLIAMSON, DOUGLAS RAY JPAY 6.00 JCMF 5.00 PWF 100.00 Cash 3929349 2011-532 10-17-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 165.00 COOKE, CRISTOPHER JOHN JRF 4.00 IDF 2.00 CJDR 0.10 FINE 61. 90 JPAY 6.00 JCMF 5.00 Money Order 3929350 2011-546 10-17-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF . 4.00 SUBC 30.00 215.00 CUNNEEN, BETHLYN JUNE JRF 4.00 IDF 2.00 CJDR 0.10 FINE 61. 90 I OFF 50.00 JPAY 6.00 Cash JCMF 5.00 I 3929351 2011-498 10-17-2011 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 I JRF 4.00 IDF 2.00 185.00 WRIGHT, CRYSTAL LEE SEAT 115.00 JPAY 6.00 JCMF 5.00 I Money Order I 3929352 2011-365 10-17-2011 TFC 0.32 CCC 4.13 CHS 0.41 LAF 0.52 I WRNT 50.00 TIME 2.58 215.00 RASMUSSEN, TIFFANY NICOLE TF 0.41 SUBC 3.10 JRF 0.41 IDF 0.21 I CJDR 0.01 FINE 141.90 Credit Card JPAY 6.00 JCMF 5.00 I 3929353 2011-293 10-17-2011 TIME 25.00 FINE 132.00 I 157.00 RAMOS, GUADALUPE JR I NORTHERN TRUST PY Personal Check I 3929354 JC-2011-015 10-17-2011 FFEE 25.00 CIFF 6.00 I I 31.00 CAPITAL ONE BANK, I MICHAEL J. SCOTT, Personal Check I 3929355 2010-536 10-18-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 I TIME 25.00 TF 4.00 405.00 RIVERA, AMANDA MONIQUE JCSF 1.00 JRF 3.00 IDF 2.00 FINE 260.00 I JPAY 6.00 JCMF 5.00 Jai l Credit I ", 3929356 2011-484 10-18-2011 CCC 40.00 CHS 4.00 PWAF 5.00 TIME 25.00 I TF 4.00 JRF 4.00 166.00 RYDOLPH, CARL JAMES JR. IDF 2.00 PWF 71.00 JPAY 6.00 JCMF 5.00 I Credit Card I 3929357 2011-524 10-18-2011 CCC 40.00 CHS 4.00 PWAF 5.00 TF 4.00 I JRF 4.00 IDF 2.00 175.00 JOHNSON, ANGUS K WSF 105.00 JPAY 6.00 JCMF 5.00 I Credit Card I 3929358 2011-397 10-18-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 I WRNT 50.00 TIME 25.00 330.00 SANDERS, EDWARD CLAY TF 4.00 SUBC 30.00 DPSC 30.00 JRF 4.00 I IDF 2.00 CJDR 0.10 Jail Credit FINE 121.90 JPAY 6.00 JCMF 5.00 I 3929359 2011-397A 10-18-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 I TF 4.00 DPSC 30.00 422.00 SANDERS, EDWARD CLAY JCSF 1.00 JRF 3.00 IDF 2.00 FINE 277.00 I JPAY 6.00 Jail Credit I 3929360 2011-550 10-19-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 I TF 4.00 SUBC 30.00 165.00 WILLIS, DAVID ANTHONY JRF 4.00 !DF 2.00 CJDR 0.10 FINE 61. 90 I JPAY 6.00 JCMF 5.00 Cash I 3929361 2011-552 10-24-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 I TF 4.00 SUBC 30.00 120.00 GUZMAN, MARIA JRF 4.00 !DF 2.00 CJDR 0.10 FINE 27.90 I Cash I 3929362 2011-517 10-24-2011 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 I JRF 4.00 IDF 2.00 165.00 EARLEY, THOMAS STEPHEN FINE 95.00 JPAY .6.00 JCMF 5.00 I Cash I 3929363 2011-544 10-24-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 I TF 4.00 SUBC 30.00 185.00 PRENTICE, ANTHONY DANE JRF 4.00 !DF 2.00 CJDR 0.10 F.INE 81.90 I JPAY 6.00 JCMF 5.00 Credit Card I 3929364 2011-545 10-24-2011 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 I TF 4.00 SUBC 30.00 185.00 RAY, JAMES ELLIOTT JRF 4.00 !DF 2.00 CJDR 0.10 FINE 81. 90 I JPAY 6.00 JCMF 5.00 Cashier's Check I 11/01/2011 Money Distribution Report Page 3 ------------------------------------------------------------------------------------------------------------------------------------ Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total 3929365 2011-467 10-24-2011 EXRF 20.00 20.00 BURRIS, COLLIN ASHEBY Money Order 3929366 2010-271 10-25-2011 TFC 1.60 CCC 21.31 CHS 2.13 SAF 2.66 WRNT 26.64 TIME 13.32 105.00 HUERTA, DANIEL ANGEL TF 2.13 SUBC 15.98 DPSC 15.98 JCSF 0.53 JRF 1.60 lDF 1.07 Cash CJDR 0.05 3929367 2011-548 10-25-2011 EXRF 20.00 20.00 TOWNSEND, JOE K Cash 3929368 11-0535 10-25-2011 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JRF 4.00 lDF 2.00 330.00 BAKER, KENNY DALE FINE 260.00 JPAY 6.00 JCMF 5.00 Jail Credit 3929369 189 10-25-2011 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JRF 4.00 lDF 2.00 100.00 VASQUEZ, BEN ITO JEAN FINE 41.00 Jai l Credit 3929370 189 10-25-2011 FINE 204.00 JPAY 6.00 JCMF 5.00 215.00 VASQUEZ, BEN ITO JEAN cc s/O Personal Check 3929371 11-0543 10-25-2011 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JRF 4.00 lDF 2.00 315.00 DALEY, ROY ALAN FINE 245.00 JPAY 6.00 JCMF 5.00 CC S/O Personal Check 3929372 2011-353 10-25-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 TIME 25.00 300.00 TURK, JAMES ALBERT III TF 4.00 SUBC 30.00 JRF 4.00 IDF 2.00 CJDR 0.10 FINE 132.90 Jail Credit 3929373 2011-353 10-25-2011 FINE 69.00 JPAY 6.00 JCMF 5.00 80.00 TURK, JAMES ALBERT III cc S/O Personal Check '" 3929374 2009-248A 10-25-2011 CCC 40.00 CHS 4.00 SAF 5.00 WRNT 100.00 TF 4.00 DPSC 30.00 472.00 RAMIREZ, JESTIN DOUGLAS JCSF 1.00 JRF 3.00 lDF 2.00 FINE 277.00 JPAY 6.00 cc S/O Personal Check I 3929375 2011-218 10-25-2011 CCC 40.00 CHS 4.00 I LAF 5.00 WRNT 50.00 TIME 25.00 TF 4.00 380.00 WILLMANN, RUDOLPH ROBERT JR JCSF 1.00 JRF 3.00 I lDF 2.00 FINE 235.00 JPAY 6.00 JCMF 5.00 C C S/O Personal Check I 3929376 2011-219 10-25-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 TIME 25.00 TF 4.00 400.00 WILLMANN, RUDOLPH ROBERT JR JCSF 1.00 JRF 3.00 lDF 2.00 FINE 255.00 JPAY 6.00 JCMF 5_00 CC S/O Personal Check 3929377 2011-219A 10-25-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 TF 4.00 JCSF 1.00 392.00 WILLMANN, RUDOLPH ROBERT JR JRF 3.00 lDF 2.00 FINE 277.00 JPAY 6.00 C C S/O Personal Check 3929378 2011-547 10-25-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 SUBC 30.00 185.00 PADRON, EVA GAll NDO JRF 4.00 lDF 2.00 CJDR 0.10 FINE 81.90 JPAY 6.00 JCMF 5.00 Cash 3929379 2011- 526 10-26-2011 FINE 100.00 100.00 GOHLKE, DARREN DALE Money Order 3929380 2011-026 10-26-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 100.00 TIME 25.00 TF 4.00 450.00 AMASON, MICHAEL SHANE JCSF 1.00 JRF 3,.00 lDF, 2.00 FINE 255.00 JPAY 6.00 JCMF 5.00 Jail Credit 3929381 2011-027 10-26-2011 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 100.00 TIME 25.00 290.00 AMASON, MICHAEL SHANE TF 4.00 SUBC 30.00 JCSF 1.00 JRF 3.00 lDF 2.00 CJDR 0.10 Jail Credit FINE 61.90 JPAY 6.00 JCMF 5.00 3929382 2011-026A 10-26-2011 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 TF 4.00 JCSF 1.00 392.00 AMASON, MICHAEL SHANE JRF 3.00 IDF 2.00 FINE 277.00 JPAY 6.00 Jail Credit 11/01/2011 Money Distribution Report Page 4 Receipt Cause/Defendant ------------------------------------------------------------------------------------------------------------------------------------ Total 3929383 JC-2011-009 10-26-2011 FIRST NATIONAL BANK, ATTORNEY S. WITTE Personal Check 3929384 11-0498 10-31-2011 WALLIN, KEEVIN LEE Jail Credit AOJ 5.00 Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount CCC 40.00 FINE 245.00 CHS 4~00 LAF JPAY 6.00 JCMF 5 . 00 TF 5.00 4.00 4.00 JRF IDF 5.00 2.00 315.00 11/01/2011 Money Distribution Report Page 5 ----------------------------------------------------------~------------------------------------------------------------------------- The following totals represent - Cash and Checks Collected Type Code Description Count Retained Disbursed Money-Totals COST CCC CONSOLIDATED COURT COSTS 26 102. 13 919.18 1,021.31 COST 'CHS COURT HOUSE SECURITY 26 101 .13 0.00 101. 13 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 13 0.12 1.13 1.25 COST DPSC DPS OMNIBASE FEE 4 34.97 71.01 105.98 COST IDF INDIGENT DEFENSE FUND 25 4.91 44.16 49.07 COST JCSF JUSTICE COURT SECURITY FUND 7 6.53 0.00 6.53 COST JRF JUROR REIMBURSEMENT FEE 26 9.66 86.94 96.60 COST LAF SHERIFF'S FEE 12 60.00 0.00 60.00 COST PilAF TEXAS PARKS & IIILDLIFE 3 12.00 3.00 15_00 COST SAF DPS 11 42.13 10.53 52.66 COST SUBC SUBTITLE C 13 18.80 357.18 375.98 COST TF TECHNOLOGY FUND 26 102. 13 0.00 102.13 COST TFC TFC 13 37.60 0.00 37.60 COST TIME TIME PAYMENT FEE 9 106.66 106.66 213.32 COST WRNT WARRANT FEE 8 426.64 0.00 426.64 FEES AOJ ABSTRACT OF JUDGMENT 1 5.00 0.00 5.00 FEES CIFF CIVIL INDIGENT FILING FEE 2 0.60 11. 40 12.00 FEES CSRV COLLECTION SERVICE FEE 1 66.00 0.00 66.00 FEES DOC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES OFF DEFERRED FEE 2 100.00 0.00 100.00 FEES EXRF EXPIRATION RENEWAL FEE 3 60.00 0.00 60.00 FEES FFEE FILING FEE 2 50.00 0.00 50.00 FEES JCMF JUVENILE CASE MANAGER FEE 23 115.00 0.00 115.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 26 15.40 138.60 154.00 FEES SF SERVICE FEE 1 75.00 0.00 75.00 FINE FINE FINE 27 3,322.80 0.00 3,322.80 FINE PIIF PARKS & WILDLIFE FINE 4 96.00 544.00 640.00 FINE SEAT SEA TBELT FINE 1 57.50 57.50 115.00 FINE IISF WATER SAFETY FINE 0 0.00 0.00 0.00 Money Totals 39 5,028.71 2,351.29 7,380.00 The following totals represent - Transfers Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURT HOUSE SECURITY 0 0.00 0.00 0.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0.00 0.00 0.00 COST DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST JRF JUROR REIMBURSEMENT FEE 0 0.00 0.00 0.00 COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUBTl TLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES AOJ ABSTRACT OF JUDGMENT 0 0.00 0.00 0.00 ~'~~ 11/01/2011 Money Distribution~epott Page 6 --------------------------- --------------------------------------------------------------------- ------------------------------------ The following totals represent - Transfers Collected Type Code Description Count Retained Disbursed Money-Totals FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES OFF DEFERRED FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 FEES SF SERVICE FEE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 FINE SEAT SEATBELT FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00 Transfer Totals 0 0.00 0.00 0.00 The following totals represent - Jai l Credit and Community Service COST CCC CONSOLIDATED COURT COSTS 11 44.00 396.00 440.00 COST CHS COURT HOUSE SECURITY 11 44.00 0.00 44.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE [. 0.04 0.36 0.40 COST DPSC DPS OMNIBASE FEE 2 19.80 40.20 60.00 COST IDF INDIGENT DEFENSE FUND 11 2.20 19.80 22.00 COST JCSF JUSTICE COURT SECURITY FUND 6 6.00 0.00 6.00 COST JRF JUROR REIMBURSEMENT FEE 11 3.80 34.20 38.00 COST LAF SHERIFF'S FEE 10 50.00 0.00 50.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 1 4.00 1.00 5.00 COST SUBC SUBT ITLE C 4 6.00 114.00 120.00 COST TF TECHNOLOGY FUND 11 44.00 0.00 44.00 COST TFC TFC 4 12.00 0.00 12.00 COST TIME TIME PAYMENT FEE 6 75.00 75.00 150.00 COST WRNT WARRANT FEE 8 500.00 0.00 500.00 FEES AOJ ABSTRACT OF JUDGMENT 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES DFF DEFERRED FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 6 30.00 0.00 30.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 8 4.80 43.20 48.00 FEES SF SERVICE FEE 0 0.00 0.00 0.00 FINE FINE FINE 11 1 ,964.60 0.00 1,964.60 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 FINE SEAT SEA TBELT FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00 Credit Totals 11 2,810.24 723.76 3,534.00 11/01/2011 Money Distribution Report Page 7 ------------------------------ --------------------------------- --------- -------------------------------------- ---------------------- The following totals represent - Credit Card Payments Type Code Description Count Retained Disbursed Money-Totals COST CCC CONSOLIDATED COURT COSTS 5 16.41 147.72 164. 13 COST CHS COURT HOUSE SECURITY 5 16.41 0.00 16.41 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 2 0.01 0.10 0.11 COST DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 5 0.82 7.39 8.21 COST JCSF JUSTICE COURT SECURITY FUND 0 '0.00 0.00 0.00 COST JRF JUROR REIMBURSEMENT FEE 5 1.64 14.77 16.41 COST LAF SHERIFF'S FEE 1 0.52 0.00 0.52 COST PWAF TEXAS PARKS & WILDLIFE 3 12.00 3.00 15.00 COST SAF DPS 1 4.00 1.00 5.00 COST SUBC SUBT ITLE C 2 1.65 31.45 33.10 COST TF TECHNOLOGY FUND 5 16.41 0.00 16.41 COST TFC TFC 2 3.32 0.00 3.32 COST TIME TIME PAYMENT FEE 3 26.29 26.29 52.58 COST WRNT WARRANT FEE 2 100.00 0.00 100.00 FEES AOJ ABSTRACT OF JUDGMENT 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 1 10.00 0.00 10.00 FEES DFF DEFERRED FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 5 25.00 0.00 25.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 5 3.00 27.00 30.00 FEES SF SERVICE FEE 0 0.00 0.00 0.00 FINE FINE FINE 3 335.80 0.00 335.80 FINE PWF PARKS & WILDLIFE FINE 2 21.90 124. 10 146.00 FINE SEAT SEATBELT FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 1 15.75 89.25 105.00 Credit Totals 6 610.93 472.07 1,083.00 The following totals represent - Combined Money and Credits COST CCC CONSOLIDATED COURT COSTS 42 162.54 1,462.90 1,625.44 COST CHS COURT HOUSE SECURITY 42 161.54 0.00 161. 54 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 19 0.18 1.58 1. 76 COST DPSC DPS OMNIBASE FEE 6 54.77 111.21 165.98 COST IDF INDIGENT DEFENSE FUND 41 7.93 71.35 79.28 COST JCSF JUSTICE COURT SECURITY FUND 13 12.53 0.00 12.53 COST JRF JUROR REIMBURSEMENT FEE 42 15.10 135.91 151. 01 COST LAF SHERIFF'S FEE 23 110.52 0.00 110.52 COST PWAF TEXAS PARKS & WILDLIFE 6 24.00 6.00 30.00 COST SAF DPS 13 50.13 12.53 62.66 COST SUBC SUBTITLE C 19 26.45 502.63 529.08 COST TF TECHNOLOGY FUND 42 162.54 0.00 162.54 COST TFC TFC 19 52.92 0.00 52.92 COST TIME TIME PAYMENT FEE 18 207.95 207.95 415.90 COST WRNT WARRANT FEE 18 1,026.64 0.00 1,026.64 FEES AOJ ABSTRACT OF JUDGMENT 1 5.00 0.00 5.00 11/01/2011 Money Distribution Report Page 8 --------------------------------------------------------------------------------- -------------------------------- The following totals represent - Combined Money and Credits Type Code Descri pt i on Count Retained Disbursed Money-Totals FEES CIFF CIVIL INDIGENT FILING FEE 2 0.60 11.40 12.00 FEES CSRV COLLECTION SERVICE FEE 1 66.00 0.00 66.00 FEES DOC DEFENSIVE DRIVING 1 10.00 0.00 10.00 FEES DFF DEFERRED FEE 2 100.00 0.00 100.00 FEES EXRF EXPIRATION RENEWAL FEE 3 60.00 0.00 60.00 FEES FFEE FILING FEE 2 50.00 0.00 50.00 FEES JCMF JUVENILE CASE MANAGER FEE 34 170.00 0.00 170.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 39 23.20 208.80 232.00 FEES SF SERVICE FEE 1 75.00 0.00 75.00 FINE FINE FINE 41 5,623.20 0.00 5,623.20 FINE PWF PARKS & WILDLIFE FINE 6 i 17.90 668.10 786.00 FINE SEAT SEATBELT FINE 1 57.50 57.50 115.00 FINE WSF WATER SAFETY FINE 1 15.75 89.25 105.00 Report Totals 56 8,449.89 3,547.11 11 ,997.00 11/01/2011 Money Distribution Report Page 9 ------------------ --------------- --------------------------------------- -------------------- ------------------ ----------------- DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS RESTITUTION 00-00-0000 Cash & Checks Collected OTHER TOTAL 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0_00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits &Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ~redit Cards & Transfers 0.00 0.00 . 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Checks Collected 4,077.80 2,665.20 637.00 0.00 0.00 0.00 7,380.00 Jail Credits & Comm Service 1,964.60 1 ,491 .40 78.00 0.00 0.00 0.00 3,534.00 Credit Cards & Transfers 586.80 431. 20 65.00 0.00 0.00 0.00 1,083.00 Total of all Collections 6,629.20 4,587.80 780.00 0.00 0.00 0.00 11,997.00 TOTALS Cash & Checks Collected 4,077.80 2,665.20 637.00 0.00 0.00 0.00 7,380.00 Jail Credits & Comm Service 1,964.60 1,491.40 78.00 0.00 0.00 0.00 3,534.00 Credit Cards & Transfers 586.80 431.20 65.00 0.00 0.00 0.00 1,083.00 Total of all Collections 6,629.20 4,587.80 780.00 0.00 0.00 0.00 11,997.00 11/01/2011 Money Distribution Report DATE PAYMENT-TYPE --------------------------------------------------------------------- BONDS RESTITUTION ------------------------------------------------------- TOTAL State of Texas Quarterly Reporting Totals Description State Comptroller Cost and Fees Report Section I: Report for Offenses Committed 01-01-04 Forward 09-01-01 - 12-31-03 08-31-99 - 08-31-01 09-01-97 - 08-30-99 09-01-91 - 08-31-97 Bai l Bond Fee DNA Testing Fee - Convictions DNA Testing Fee - Comm Supvn DNA Testing Fee JuveniLe EMS Trauma Fund (EMS) Juvenile Probation Diversion Fees Jury Reimbursement Fee Indigent Defense Fund Moving Violation Fees State Traffic Fine Section II: As Appl icable Peace Officer Fees Failure to Appear/Pay Fees Judicial Fund - Const County Court Judicial Fund - Statutory County Court Motor Carrier Weight Violations Time Payment Fees Driving Record Fee Judicial Support Fee Report Sub Total State Comptroller Civil Fees Report CF: Birth Certificate Fees CF: Marriage License Fees CF: Declaration of Informal Marriage CF: Nondisclosure Fees CF: Juror Donations CF: Justice Court Indig Filing Fees CF: Stat Prob Court Indig Filing Fees CF: Stat Prob Court Judic Filing Fees CF: Stat Cnty Court Indig Filing Fees CF: Stat Cnty Court Judic Filing Fees CF: Cnst Cnty Court Indig FiLing Fees CF: Cnst Cnty Court Judic FiLing Fees CF: Dist Court Divorce & FamiLy Law CF: Dist Court Other Divorce/FamiLy Law CF: Dist Court Indig LegaL Services CF: Judicial Support Fee Report Sub Total TotaL Due For This Period FINES COURT-COSTS FEES Count Collected Retained Disbursed 31 1,185.44 118.54 1,066.90 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 31 113.01 11.30 101.71 30 57.28 5.73 51.55 15 1.36 0.14 1.22 15 409.08 20.45 388.63 18 87.66 70.13 17.53 4 105.98 34.97 71.01 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 12 265.90 132.95 132.95 0 0.00 0.00 0.00 31 184.00 18.40 165.60 187 2,409.71 412.61 1 ,997. 10 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 12.00 0.60 11. 40 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 2 12.00 0.60 11.40 189 2,421. 71 413.21 2,008.50 ~. Page 10 OTHER APPROVAL OF PAYROLL: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the payroll dated the 14th day of October 2011 in the amount of $210,915.04 and the 28th day of October 2011 in the amount of $223,724.08, with an approved total payroll of $434,639.12. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2011 MONTH / OCTOBER Payroll dated 10-14-11 $ 210,915.04 Payroll dated 10-28-11 $ 223,724.08 I APPROVED TOTAL PAYROLL $ 434,639.12 " A(jCE~ AND APPROVED 'rmS THE lOti', DAY OF . NDtJtt , 2011 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LA V ACA, TEXAS 77979. APPROVAL OF BILLS: Claims totaling 530,736.34 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve all bills for the month of October, 2011 and that said claims be approved for payment. 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'" w - a- 0 0 w 0 0 a- 0 0 "r - November 10,2011 2011 APPROV AL LIST 40 COMMISSIONERS COURT MEETING OF 11/10/2011 BALANCE BROUGHT FORWARD FROM PAGE 39 $ 145,439.25 FICA P/R $ 31,039.86 MEDICARE P/R $ 8,810.38 FWH P/R $ 31,250.25 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 2,774.98 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,596.46 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R $ 106,178.51 TMPA P/R $ 392.00 UNITED WAY P/R $ 15.00 ALLIED WASTE AP $ 435.57 CABLEONE AP $ 798.98 CALHOl)N COUNTY GENERAL FUND AP $ 9,175.40 CALHOUN COUNTY NA VIGA TION DISTRICT AP $ 3,531.93 CENTERPOINT AP $ 922.56 CITY OF POINT COMFORT AP $ 87.85 CITY OF PORT LA V ACA AP $ 658.35 CITY OF SEADRIFT Ap $ 271.88 GREAT AMERICAN LEASING AP $ 316.84 GUADALUPE BLANCO RIVER AUTHORITY AP $ 140.71 JACKSON ELECTRIC CO-OP AP $ 448.21 MCI AP $ 268.11 POC MUD DISTRICT AP $ 79,513.38 RELIANT ENERGY AP $ 32,226.1 0 STATE COMPTROLLER AP $ 71,248.36 VERIZON AP $ 1,016.48 WASTE MANAGEMENT AP $ 967.10 WCID #1 AP $ 1,211.84 VICTORIA ELECTRIC CO-OP AP $ 2,058.89 TOTAL AMOUNT FOR APPROVAL $ 530,736.34 i < I I DONATIONS FROM TERYL W. TAYLOR AND KRISTI S. TAYLOR AND A DONATION FROM MARGARET ANDERSON TO THE CALHOUN COUNTY SHERIFF'S DEPARTMENT MOTIVATIONAL FUND: A Donation was offered to the Sheriff's Office in the amount of $11.59 from Teryl W. Taylor and another donation was offered to the Sheriff's Office Department Motivational Fund in the amount of $150 from Margaret Anderson. Sheriff B.B. Browning requested the Commissioners Court accept these donations for the Sheriff's Office. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept donations of $11.59 from Teryl W. Taylor and Kristi S. Taylor and a donation of $150 from Margaret Anderson to the Calhoun County Sheriff's Department Motivational Fund. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. BUDGET ADJUSTMENTS: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that the Budget Adjustments be approved. 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C'I _ mH ~.... -< m :J) ;:Ill .. N C ~ ~ ::r m ~ ~ - z C'I Cc:-:a ~= ~aI: ~aI: :r _ c ~ Ul~ Q. - DJ = ~:z z"" 0= < ~ (I) ..... 3c:-:a C'= ~= ..Jo= ..0 ..... N= ~= ..Jo= cr:t .." ..... ::r:- m= ~c... :!!= z~ C'I..... ~aI: -<.." ~:z .. ..... ~> =-a :'-a ~= = c: ~:- c .... C.... C'I _ m~ ~..... -< m ~ ~ .. N C ..Jo ..Jo \J '" GENERAL DISCUSSION: A Blood Drive is to be held Friday, the 2nd day of December 2011, from 8:00 A.M. to 12:30 P.M. in the Commissioners' Court Room. Veteran's Day Parade will be help Saturday, the 12th day of December 2011. There were no other comments from the public. Court was adjourned at 10:45 am.