2013-01-24
Regular January 2013 Term Held January 24, 2013
THE STATE OF TEXAS !i
!i
COUNTY OF CALHOUN !i
BE IT REMEMBERED, that on this 24th day of January, A.D., 2013 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this
date the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C.
Neil Fritsch
Kenneth W. Finster
Suzana Eckermann
Commissioner, Precinct
Commissioner, Precinct #3
Commissioner, Precinct #4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag.
Judge Pfeifer: Welcomed new Sheriff, George Aleman, new Chief Deputy Bryan Prall and new Lieutenant Rusty
Henderson. Thank you for coming in and acting as bailiff today.
CALHOUN COUNTY HISTORICAL COMMISSION REPORT:
Mary Belle Meitzen:
It is the annual report that is submitted to the State and to the County and the last section of the report
delineates the three projects that were done and will hopefully get the award.
Silhouette Statues depicting the "Texas Camel Experiment"
Transferred maintenance of the Flags which will allow the city to maintain the caboose that was sold to
the City
. Over 100 members of the Daughters of the Republic of Texas and they dedicated the Indianola Trail and
six (6) patriotic citizens in Calhoun County
Information from the report:
Number of individuals currently appointed:
Number of volunteer hours in 2012:
Number of full commission meetings in 2012:
Number of committee meetings in 2012:
Quorum Percentage of full commission meetings:
Percentage of appointees with Open Meetings training:
Repository for CHC money:
. Balance carried over from 2011:
Annual county allocation for 2012:
. In-Kind donations by County given in 2012:
In-Kind donations by individuals/organizations in 2012:
. Dollar range of services/donations:
Dollar range of out-of-pocket expenses:
Work pia n:
Planning process:
Involvement in survey work:
Endangered resources:
. Work items involved in during 2012:
Reviewed applications for historical markers
Cleaned/repaired markers
Maintain inventory of cemeteries in county
Assess condition of cemeteries
Cleaned/repaired cemeteries
Identified/researched historic highways, roads, trails
Identified/researched parks/open spaces
SO
2,156
6
4
1-25%
1-25%
County treasury
$62,820.64
$ 3,771
none
none
$0
$550-$1,000
none
none
no survey/inventories of historic
property
remove danger of deodorization of
Caboose
CHC participated in community planning activities to ensure historic/cultural resources when
development/zoning is discussed by city officials
Culture/cuisine committee was formed sponsoring public concerts and an annual festival
. Supported Main Street Program activities in community
Provided educational events/presentations/information on historic preservation/local history to audiences
outside CHC
Provided educational events/presentations/information on historic preservation/local history geared to
youth/schools
. Speech/presentation on new historical marker for Sgt William Henry Barnes (Medal of Honor recipient)
Lavaca Lodge No 36 AF & AM present Grand Lodge of Texas AF & AM Community Builder Award for
Historical Preservation to Vice Chair (possibly only woman).
Individuals/organizations partnered with CHC in 2012
. County officials
City officials
Libraries
Museums
Cemetery organizations
Texas Archeology Stewardship Network
Operates a museum
Percentage of museum related work: 1-25%
Reported 2012 activities to county officials
Presented to county commissioners courthouse
Met with county judge
Submitted CHC budget
Submitted CHC treasury reports
. Submitted CHC bylaws
Provided suggested CHC appointments
Invitations to events/activities in 2012:
County Judge
. County commissioners
Law enforcement officials
. State legislators
US legislators
. Attendees in 2012:
County Judge Michael Pfeifer
County Commissioner Finster
County Sheriff Browning (since retired)
Activities/communications undertaken in 2012 in support of Texas history and preservation:
Submitted articles/letters to media outlets
. Invited key decision-makers to celebratory preservation events
Ways to build up appointees in 2012:
. THC website information to educate appointees
Efforts In 2012 to improve work relative to previous years:
Membership and attendance
Presence of CHC/county history on Internet
Project description of efforts in 2012:
Purchased Silhouette Statues that depict "Texas Camei Experiment" and installed at intersection entering
Historic Indianola.
2012 CHC Annual Report Questions
General Information about your CHC
* notes that the question must be answered
I Calhoun County
1. Please enter the name ofyourcounty.*
2. Enter your 2012 CHC chair name in the first box; a second box is given to Iistthe name of a 2012 co-chair..
. f I J. Alillip Blenbeger
Na me 0 2012 CHC Cha ir
I Mary Belle Meitzen
Name of 2013 CHC Co-chair
I No Office
Address of CHC office
I no official Phone
Telephone number of CHC office
4. Enter the name of the person entering in report information.*
I J. Alillip Blenberger
5. Please provide the name and email address for the individual who can be contacted to answer questions
about this report..
I Mary Belle Meitzen rrrreitzen@cableone.net
I CHC Volunteer Hours
r50
6. How many individuals are currently appointed to your CHC# of CHC appointees
7. How many volunteer hours were contributed to CHC meeting, projects, and programs in 2012? Please enter
numbers only for your answer. *
I 2156
Volunteer hours
2
8. Provide any comments/clarifications about the volunteer hours you entered above.
Hours are collected at commission meetings
CHC Meetings and Appointee Participation
9. Indicate the number of full commission meetings your CHC held in 2012. CHC full commission meetings in
2012 ~
CHC committee meetings in 2012 r:;--
10. Check the circle next to the percentage that best reflects how often a QUORUM was present for your full
commission meetings in 2012.
The state defines "quorum" as having a majority of appointees present.
Circles are used when only one answer is appropriate; left-clicking on one circle will uncheck another.
r
Our CHC did not meet in 2012
r
0% of full commission meetings had a quorum
r.
1-25% of full commission meetings had a quorum
r
26-50% of full commission meetings had a quorum
r
51-75% offull commission meetings had a quorum
r
76-99% of full commission meetings had a quorum
3
r
100% of full commission meetings had a quorum
Open Meetings/Records training is offered by the Texas Attorney r;eneral's office on their website or the
agency can mail you a DVD of the training video. The THC recommends that all appointees take advantage of
this training so that your CHC adheres to existing laws and policies concerning their appointed position.
11. Check the percentage that best reflects the number of CHC members who have completed Open
Meetings/Records training.
r
0% of our CHC appointees have taken Open Meetings training
r.
1-25% of our CHC appointees have taken Open Meetings training
r
26-50% of our CHC appointees have taken Open Meetings training
r
51-75% of our CHC appointees have taken Open Meetings training
r
76-99% of our CHC appointees have taken Open Meetings training
r
100% of our CHC appointees have taken Open Meetings training
I CHC Financial Information
12. Who/what is the repository for CHC money? Check each answer that applies to your CHC. *
Check boxes .are used when multiple answers appropriate; left-clicking on a box will check it and clicking again
will un check the box.
P'
County treasury
r
Private bank account
r
Nonprofit partner
r
No public or private accounts
r
Not sure how CHC money is accounted for
4
13. Enter the amount of money provided to your qiC next to each line item. *
Enter the number "0" if you do not have monies associated with the line item.
62820.64 .
Balance carried over from 2011
3771
Annual county allocation for 2012 (not including money for museums)
o
County money allotted for museums in 2012
00
Any other money issued by county during 2012 (one-time amount for a special project, etc.)
CHC fundraising proceeds (events, book sales, etc.) during 2012
00
Grant money provided to CHC in 2012
o
Partner/nonprofit money donations made in 2012
o
"Membership" dues (though not recommended, some CHCs do request dues)
o
Any other money amounts for 2012 not already included above; do not include CHC appointee out-
of-pocket expenses, which will be requested later in the report
14. Provide any comments/clarifications about the above amounts. Please SKIP this question if you have no
comments/cia rifications.
Enter text here
15. Check each of the IN-KIND DONATIONS thatwas given to your CHC in 2012 by your COUNTY (county
government). *
5
P'
We do not receive in-kind donations from our county. Note: if you check this box, then no other boxes will
be checked for this question.
Meeting and/or office space for CHC
Space for a CHC-operated museum
Space for a CHC sponsored exhibit (history, projects, photographs, etc.)
Space for archive or records storage
Utilities associated with any spaces mentioned above
Exterior maintenance or heavy equipment
Project/event supplies and/or equipment
Administrative supplies or services--postage, paper, ink, copier, etc.
r
r
r
r
r
r
r
r
r
Assistance from county staff--posting meetings, financial reports, legal consultations, etc.
r
r
r
r
r
County liaison whose job description involves providing services to CHC
Professional expertise of county staff (for any subject/need)
Computer hardware or software
Internet access
Web hosting on county website
16. Check each of the IN-KIND DONATIONS that was given to your CHC in 2012 by individuals or organizations
(other than your COUNTY). Include in-kind donations made by your CHC appointees.
P'
We do not receive in-kind donations from non-county entities. Note: if you check this box, then no other
boxes will be checked for this question.
r
Meeting and/or office space for CHC
r-
Space for a CHC-operated museum
r
Space for a CHC sponsored exhibit (history, projects, photographs, etc.)
r
r-
Space for archive or records storage
Utilities associated with any spaces mentioned above
r
r
Exterior maintenance or heavy equipment
Project/event supplies and/or equipment
r
Administrative supplies or services--postage, paper, ink, copier, etc.
r
Computer hardware or software
r
Internet access
r
Web hosting on county website
r
Marketing/graphic design/creative professional services
6
r
Architectural professional services
r-
r
r
Preservation consulting professional services
Professional services of a historian
Professional services of an archeologist
r
Any other professional service or advice
17. Considering the IN-KIND answers checked in the previous questions, check the dollar range that best
represents the amount of in-kind services and donations provided to your CHC.
r. $0
r
r $550 - $1,000
r $1,000 - $2,500
r $2,501 - $5,000
" $5,001 - $10,000
r $10,001 - $25,000
r $ 25,001 - $50,000
r Over $50,001
18. Check the dollar range that best represents the amount of out-of-pocket expenses incurred by your CHC
appointees.
r $0
r $1 - $500
r. $550 - $1,000
C $1,000 - $2,500
7
r $2,501- $5,000
(~ $5,001 - $10,000
r $10,001 - $25,000
r $ 25,001 - $50,000
(~ Over $50,001
I Planning CHC Projects and Programs
State statutes direct CHCs to align their planning efforts with that of the Statewide Preservation Plan for
Texas. To that end, we will first ask about your CHC's planning approach and then proceed with questions that
apply to each goal of the Statewide Plan.
19. Check the option that best reflects how often is your work plan updated. *
r.
Our CHC does not have a work plan
r
Updated after each CHC meeting
r
Updated every 6 months
r
Updated annually
r
Updated every 2 years
r
Updated every 3 years or more
20. Check each of the parties who participates in your CHC planning process?
P'
Our CHC does not have a plan/planning process
r CHC chair
8
r CHC officers
r CHC appointees
r County judge
I- . County commissioners
r Other county officials
r Partner organizations
r City and/or community officials from your county
PAGE 11 Statewide Preservation Plan for Texas--Goall: Survey and Online Inventory
Goal 1 of the Statewide Preservation Plan for Texas is to conduct comprehensive surveys of the state's diverse
historic and cultural resources resulting in a publicly accessible online databose. If your CHC is involved in the
work below, you are helping to accomplish this goal.
21. Check the statement that best reflects your county's involvement with survey work. *
r
I am not sure if our county has a historic resources survey
(0"
No survey and CHC does not keep inventories of historic properties
(-
No survey but CHC keeps inventories of county historic properties
r
Have survey but it has not been updated in the last 10 years
r
CHC volunteers work on survey forms for county historic resources
(-
CHC volunteers along with professional consultants survey county historic resources
r
CHCs hired/arranged for professional consultants to survey county historic resources
r
CHCs maintained/updated existing volunteer-generated survey of all county historic resources
9
r
CHCs maintained/updated existing volunteer+professionally-generated survey of all county historic
resources
r
CHCs maintained/updated existing professional survey of all county historic resources
22. If you have a historic and cultural resources survey, check the formats that apply to your survey.
r
Paper copy
,-
Electronic format in Word or similar type of software
r
Electroni.c format in Excel or similar type of spreadsheet software
Electronic format in database software (Microsoft Access, Filemaker, etc.)
r
Survey information available online
23. If you have a survey, have you sent a copy to the THC to be added to the statewide survey effort?
r
Yes
1-
No
r
Not sure
("
Plan to in the coming year
I Co", ". h<"
25. Check the box if your CHC keeps track of the specified information.
r
A list of ENDANGERED cultural and historic resources in your county
r A list of cultural and historic resources DEMOLISHED in 2012
26. Enter your county name and the names and locations of the endangered resources In your county-
properties under threat of demolition, that are structurally unstable, that are in areas of encroachment, etc.
Please SKIP this question if your CHC does not keep this information.
10
Calhoun County
Note we provided a way to remove the danger of deteriozation to the Caboose whe held title to.
27. Enter your county name and the names and locations of the cultural and historic resources demolished in
your county in 2012. Please skip this question if your CHC does not keep this information.
Enter text here
28. Check the work items in which your CHC was actively involved during 2012.
P'
Reviewed applications for historical MARKERS
r
Maintain an inventory of subject MARKERS in your county
r
Periodically assess the condition of subject MARKERS in your county
P'
Cleaned or repaired MARKERS
r
Provided an inventory of subject MARKERS for public use (brochure, website posting, etc.)
1-
Maintain an inventory of properties that are DESIGNATED by Texas or the Secretary of the Interior as
historic (i.e., National Register, Historic Texas Cemetery, Recorded Texas Historic Landmark, or State
Archeological Landmark)
r
Periodically assess the condition of properties DESIGNATED by Texas or the Secretary of the Interior as
historic
11
r'
Provided an inventory of properties that are DESiGNATED as historic for public use (brochure, website
posting, etc.)
P'
Maintain an inventory of CEMETERIES in your county
P'
Periodically assess the condition of CEMETERIES in your county
P'
Cleaned or repaired objects in CEMETERIES
r
Provided an inventory of CEMETERIES for public use (brochure, website posting, etc.)
r
Maintain an inventory of CEMETERY ORGANIZATIONS in your county
r
Compared THC's current inventory of ROSENWALD schools with your county inventory
Statewide Preservation Plan for Texas-Goal 2: Emphasize Cultural Landscapes
Goal 2 encourages Texans to emphasize the identification, protection, and interpretation of cultural
landscapes. By considering the larger environment in which our buildings, bridges, cemeteries, farms, and
ranches belong, we gain a broader understanding of what is required to preserve the story of a place.
29. Check the box next to each of the work items in which your CHC was actively involved during 2012.
r
Identified and/or researched areas of development within your county that could impact cultural and
historic resources
P'
Identified and/or researched historic highways, roads, and trails in your county
r
Identified and/or researched historic farms and ranches in your county
r
Identified and/or researched historic bridges and/or bridge types in your county
r
Identified and/or researched waterways, dams, irrigation districts, etc. in your county
P'
Identified and/or researched parks and/or open spaces
Other work involving countywide cultural landscape themes:
12
Enter text here
30. Check the box next to each of the work items in which your CHC was actively involved during 2012.
r
Participated in work that altered your historic county courthouse square
Researched or pursued repair for a historic school complex/campus
r
Researched or pursued repair for a public plaza
r
Participated in activities associated with EI Camino Real de las Tejas National Historic Trail Association
Other work involving specific cultural landscapes:
Enter text here
31. In the text box below provide a list of the different landscapes that were involved in your 2012 body of
work.
Enter text here
13
Statewide Preservation Plan for Texas-Goal 3: Implement Policies and Incentives
Goal 3 is pursued when cities, counties, state agencies, federal agencies, and/or tribes implement preseTVotion
policies and incentives to effectively protect historic and cultural assets. CHCs can influence these policy
decisions and may have a role in the review process applied to these incentives.
32. How familiar is your CHC with the following topics?
-- The role a CHC can have in a federal Section 106 review
r
Not
r
Minimally
('
Somewhat
r
Very
-- The Secretary of the Interior's Standards for the Treatment of Historic Properties
r
Not
r
Minimally
r
Somewhat
r
Very
-- The Certified Local Government Program
('
Not
r
Minimally
r
Somewhat
('
Very
-- THe's review authority over publicly-owned historic property
r
Not
to'
Minimally
r .
Somewhat
(~
Very
33. Check the box next to each of the comments that apply to your CHC's 2012 body of work.
P'
CHC participated in community planning activities to ensure historic and cultural resources were considered
when development or zoning is discussed by city officials
r
CHC uses the Secretary of the Interior's Standards for the Treatment of Historic Properties to determine
appropriate repair and new construction when reviewing and making recommendations for exemptions or
incentives
1- CHC participated as a consulting party in a federai Section 106 undertaking review
Tell us a bit more about your CHC's involvement in the areas you have checked above.
14
/cakhoun County
A culture and Quisine committee was formed with active participation of members of the CCHc
That committee sponsors public concerts and an annual festival.
34. Check the box if the statement applies to your CHC.
r
County offers historic tax exemptions/incentives for qualified properties
r CHC has a role in reviewing and/or making recommendations for COUNTY historic site tax
exem ptio ns/incentives
If your CHC has a role, please enter the name of your county and explain the extent of your review authority
for COUNTY historic tax exemptions or incentives.
Enter text here
Statewide Preservation Plan for Texas--<ioaI4: Leverage Economic Development Tools for Preservation
35. Check the boll for each work item in which your CHC was actively involved in 2012.
r
Promoted historic and cultural sites to develop and sustain heritage tourism initiatives
P'
Supported Main Street Program activities in a community within your county
r
Secured private grant money to fund or partially fund a CHC project
15
r
Secured Certified Local Government grants for CHC projects/training
r
Secured other state or federal money to fund/partially fund a CHC project
r
Used inventories of surveyed properties to promote rehabiiitation through grants and/or tax incentive
programs
r
Involved in local economic development plans/projects/organizations
r
Used hotel/motei tax revenue to fund preservation projects
Tell us a bit more about your CHC's involvement in the areas you have checked.
Calhoun County
We have a local Manin Street committee not one certified by the state
36. List the public entities or private organizations that have provided grants or funding opportunities for your
preservation projects. Please SKIP this question if it does not apply to your CHC.
Enter text here
Statewide Preservation Plan for Texas-GoaIS: Learn and Experience History through Place
37. Check the box for each work item in which your CHC was actively involved in 2012.
16
P'
Provided educational events/presentations/information on historic preservation and local history to
audiences outside your CHC
P'
Provided educational events/presentations/information on historic preservation and local history geared
toward youth/schools
r
Initiated projects to diversify interpretation of historic and cultural resources
r
Participated in a regional preservation or tourism event (Texas Archeology Month event, Preservation
Month event, history conference, cultural heritage festival, etc.)
r
Coordinated a regional preservation or tourism event
r
Supported activities sponsored by one or more of the Texas Heritage Trails regions
r
Provided tours of historic buildings and/or sites within the county
r
CHC appointees volunteered at a historic site that is open to the public at large
r
CHC managed a historic site that is open to the public at large
38. List the events in which your CHC was involved that are associated with the boxes checked above.
Details for selected activities can be provided in the Project Description section at the end of this report.
Calhoun County
Gave speech and presentation on New Historical Marker for 5gt William Henry Barnes (Medal of Honor
recipient)
The Lavaca Lodge No.36, A.F. & A.M. presented the Grand Lodge ofTexas A.F.&A.M. Community Builder Award
for Historical Preservation To Vice Chair. (Possibly only woman)
Statewide Preservation Plan for Texas--<ioal 6: Connect Preservation to Related Fields
17
39. Check each of the individuals and organizations with which your CHC partnered during 2012.Partnering is
more than just attending meetings of other organizations. Effective partnerships build a stronger and more
diverse preservation community.
P'
County officials
P'
City officials
r
Local law enforcement
r
Landmark commissions or local historic design/review boards
r
Local businesses
r
Educational institutions (school districts, community colleges, universities)
P'
Libraries
P'
Museums
l~
Cemetery organizations
r
Archeology organizations
P'
Texas Archeology Stewardship Network (work with the stewards)
r
Main Street managers and/or board members
r
Texas Heritage Trails Program
r
Tourism organizations
r
Archeological societies/associations
r
Other nonprofit organizations (societies, associations, visitor bureau, etc.)
r
We don't partner with any organizations
40. Check the boxes that reflect your CHC's role with museums.
18
r
CHC appointees volunteer with museum/s
P'
CHC operates a museum
r
CHC operates more than one museum
r
CHC operates a museum that adheres to professional standards in the care, collection, management, and
interpretation of artifacts
r
CHC appointees sit on board of a county museum
r
CHC is considered to be the board of the county museum
r Our CHC has no role with museums
41. Enter your county name and provide the name and location for each of the museums your CHC operates.
Please skip this question if your CHC does not operate museums.
Calhoun County
Copunty Museum i.s operated by county
42. When considering your overall workload, check the percentage range that applies to your CHC.
r
0% of CHC time spent on museum related work
r.
1-25% of CHC time spent on museum related work
r
26-50% of CHC time spent on museum related work
("
51-75% of CHC time spent on museum related work
r
76-90% of CHC time spent on museum related work
19
r
91-100% of CHC time spent on museum related work
Statewide Preservation Plan for Texas-Goal 7: <;ultivate Political Commitment
43. Check each way your CHC officially reported 2012 activities to your county officials.
r
Presented summary of 2012 accomplishments to county commissioners court in iate 2012/early 2013
P'
Presented to county commissioners court about a particular project/s
r
Attended county commissioners court regularly
P'
Met with the county judge
r
Met with county commissioners
r
Submitted CHC meeting minutes
P'
Submitted a CHC budget
P'
Submitted CHC treasury reports
jy;
Submitted CHC bylaws
IY'
Provided suggested CHC appointments
44. Check the elected officials that your CHC regularly invited to events and activities in 2012.
P'
County judge
P'
County commissioners
r
r
Mayor/s of cities in your county
City council members from cities within your county
r
Schooi board members
P'
Law enforcement officials
20
1;1
State legislators
j;;
U.S. legislators
r
We do not regularly invite elected officials to our events
45. Please enter the name of your county and provide names of the elected officials who attended one or
more of your CHC events in 2012? Skip this question if no elected officials attended your events.
. Calhoun County
County Judge Michael Pfieffer
County Commisssloner Finster,
County Sherriff Browning. Since retired)
46. Check the activities and communications undertaken by your CHC in 2012 in support of Texas history and
preservation.
r
Issued information to the public at large--newsletters, email, press releases, etc.
P'
Submitted articles and/or letters to media outlets
P'
Invited key decision-makers to celebratory preservation events
r
Worked with preservation non profits who advocate for specific projects
r
Worked with preservation nonprofits who advocate for preservation in general
r
Made telephone calls to state legislators
r'
Made telephone calls to federal legislators
r
Wrote letters/email to state legislators
r Wrote letters/email to federallegisiators
21
r
r
Had face-to-face discussions with state legislators
Had face-to-face discussions with federal legislators
r ,Provided public testimony at legislative hearings as to the benefits of preservation
r
Attended 2012 Preservation Day at the Capitol in Austin
Statewide Preservation Plan for Texas-GoaI8: Build Capacity of Preservation Community
47. Check all of the ways in which your CHC tried to build up appointees in 2012.
r
r
Initiated projects to diversify CHC membership
Provided educational presentations for your CHC appointees
P'
Used the THC website information to educate appointees
r
r
r
r
Used the CHC Handbook to educate appointees
Hosted a THC-affiliated workshop in 2012
Met regionally with other CHCs to share experiences and efforts
Organized a CHC region'al meeting for the purposes of sharing CHC experiences and efforts
48; If your CHC organized a CHC regional meeting in 2012, please indicate:
,
22
49. list workshops that your CHC hosted in 2012, including information on the educational topic. Please SKIP if
the question does not apply to your CHC.
50. Reflecting 2012 activity, enter the number of CHC appointees that attended the training or a training
offered by the organization listed. Please use numbers only; do not use text or symbols.
THC regional workshop I
THC marker workshop I
THC cemetery workshop I
THC oral history workshop I
THC Archeology Steward workshop/training r-
THC/Friends of the THC grant writing workshop I
THC/Texas Archeology Month event I
THC/Texas Association of Museums (TAM) I
Texas Heritage Trails Program l
Texas Main Street Program ,-
Texas Association of Museums (other than THC partnered training listed above) I
Texas Archeological Society (TA5) I
Texas State Historical Association (TSHA) I
23
American Association for State and Local History (AASLH) I
National Trust for Historic Preservation conference I
Preservation Texas (PT) event I
Preserve America workshop I
Local/regional historical association educational opportunity I
Any other history-related opportunity that was offered locally/regionally I
51. Check any areas in which your CHC made concerted efforts in 2012 to improve work relative to previous
years.
1-
CHC planning
r
Bylaws
P'
Membership and attendance
r
Preservation education for appointees
r
Partnerships
r
Community outreach to adults
r
Community outreach to young people
P'
Presence of CHC and/or county history on Internet
r
Relationship with county commissioners court
r
Initiated a new CHC project
r
Improved an ongoing effort
r-
Our CHC was not active this year
24
Project Descriptions of CHC efforts in 2012
Please remember:
52. Project Description #l-Expand upon your answers to question 51 about improving your CHC during the
2012 year of service--Describe the efforts made to improve an aspect of your CHC.
Calhoun County
Purchased a set of Silhouette Statues that depicted the Famous "Texas Camel Experiment" from a noted
sculptor in New Mexico. Installed those statues at the intersection entering Historic Indianola. This was done to
remind local residents and to inform tourists.
.
53. Project Description #2-Expand upon the partnerships you noted question 39.-Describe how one of your
more effective partnerships has resulted in promoting history and/or preservation in your county.
25
Calhoun County
In Cooperation with the County Seat (Port Lavaca) We transferred the maintance of the Flags denoting the
entrance to the city from the west. These flags are located on the grounds where a historic lighthouse is
displayed. In addition along with the cooperation of the County the title to the Cabboose was sold to the city for
a sum of $1. This will allow the city to maintain the cabboose which is deteriorating over time and eventually
build it and the RR station it is parked near to be .converted into a tourist attraction
.
54. Project Description #3-Share a project that shows the best of how your CHC interacts with the public.-
Describe a project, effort, or service, which illustrates the value of your CHC to your county/region.
26
Calhoun County
,
On 6/19/2012 we held a Historic Texas Cemetery for Old Town and Zimmerman in conjunction with the
Daughters ofthe Republic ofTexas. This included the setting Drt Citizen and patriot medals for 5 citizens buried
there and a DRT preservation Plaque. DRT District 7 also established an Indianola Trail and will place a DRT
Medallion. There were 80 guests present.
27
28
CHC Comments for the THC
55. Please let us know more about your preservation successes and/or challenges.
Please note that for the 2013 -2014 biennum there are new officers and the 2011-2012 chair will no longer be
active.. The list of the 2013-2014 appointees is being handled by the new officers.
I Thank you for your time.
I
ContactAmy Hammons {amy.hammons@thc.state.tx.usor512.475.2692}ifyou have any questions about this
report.
Thank you for your time and service.
29
APPOINT HISTORICAL COMMISSION CHAIRMAN FOR TWO YEAR TERM:
A Motion to appoint Mary Belle Meitzen as the Historical Commission Chairman for the two year term was made
by Judge Pfeifer and seconded by Commissioner Finster.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County Historical Commission Officers 2013
gary@indianolatx.com
psthomae@tisd.net
ssthomae@tisd.net
foester@tisd.net
i nkassnCalca bleone.net
Cemetery Chairs: John Kassner & Joe Brett 194 FM 1679361-482-9225
jbrett404@hotmail.com
Calhoun County Historical Commission Proposed Membership for 2013-2014
Sir NAME First NAME PHONE ADDRESS EMAIL
Baccus Cliff 552-9565 506 Ridnecrest cliftonbaccus msn.com
Balboa Fabian 220-0275 704 W, Austin fba I boa 25(cVcableone. net
Brett Joe D, 482-9225 194 FM 1579 "brett404 hotmail.com
Brett Clav 361-551-2142 6508 US H~ 87 PTL 77979 cbrell6 ahoe.com
Cain Cherre 935-2222 56 Marshall Rd. hevcherre cableone.nel
Charnetski Maroaret 785-3S11 PO Box 1655 charnetskimiO)calcolsd .ora
Clav Michael 361-433-2068 1116 $, Vir inia
Cormier Georqe Anne 553-4689 301 S, Ann Street director calhouncount museum.or
Cox Beulah 482-8373 361 Cox Ave beachladv501 rcvvahoo.com
Crow ina 552-2959 PO Box 541 tina ortlavacatx.orn
Dobbins Pe 404.523-5685 8942 State H~ 316 e dobbins mall.com
Foester John 361-552-1224 2421 State HWV238 foestenfbtisd.net
Hicks BeHv 361.655-0889 615 S, Benavides
Jones Carla 361.433-2058 1116 S. Virninia
Kassner John 361-552-4280 2110 Oren St. 'nkassn cableone,nel
Koch Steve 935-5585 POBox 1583 lastkofa)earthlink.net
Loflin Robert 351-552-6180 323 N, Colorado rmloflin mail.com
Marek Nelson 552-1192 1258 School Rd mare tisd.net
Medina nthia 361-487-7031 P 0 80x 740 PTL 77979 ccmedlna2rcvvahoo.com
Meitzen John 552-5931 305 Glenbrook mmeitzen 'j)lisd.net
Meitzen Marv Belle 552-5931 649-0723 305 Glenbrook mmeitzen lisd.net
Mireles Joe 361-552-9615 1605 Avalon 'Imlreles cableone.net
Montier Mvrtle 552-5374 218 Houston Street mmontieria)cableone.net
Munro Jim 351/676-3414 110 Martin Drive 'lmsenior a msn.com
Oieda Robert 361-827-3627 416 B South Benavides rroieda2002 ahoo.com
Pena Joe 652-0532 1904 Shofner Dr PTL 77979 J5500nen~ cableonenel
Pena Rose 652-0532 1904 Shofner Dr PTL 77979 J5500 ena cableone.net
Ralston Garv 5S2-3356 211 Oaknlen a indlanolatx,com
Reoan Jan ~~~:;~;~ 552-5313 201 S, Colorado 'an(Q)russellcain.com
6Qo p.Q.Jjg"
Ross oni 832-798-5822 120 S, San Antonio a kestrel ahee,com
Sassman Avril 361-552-0152 100 Saluria onemsdaisev@cableone.net
Schulte ommv 552-0108 C-832-928-0610 204 Willowbend Dr, tschulteOO!a:lvahoo,com
Soiller Walter - 823 300 CR 307N waller laward.net
Sterlina Melissa 551-2300 PO Box 169 melissa ulfcoasttitlece.com
Stovall Debbie 575-3630 PO Box 741 dislovallrcvamail,com
Thomae Phil 552-2735 POBox 258 sthomae!a:ltisd.net
Thomae Sue 552-2735 P 0 80x 258 ssthomae tisd,net
Windham Flo 552-9555 506 Ridaecrest flodwinrcvmsn.com
LETTER FROM NATHAN O'NEILL DECLINING THE POSITION OF CONSTABLE PRECINCT 5:
Nathan O'Neill had to decline his position as Constable Precinct 5 due to a conflict of interest with being hired for
a new job.
A Motion to accept Nathan O'Neill's resignation from the position of Constable Precinct 5 was made by
Commissioner Fritsch and seconded by Commissioner Galvan.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
[) ,1'-".
" ,<, if'
, c,'," .
; ,~..... '1"'1~
,11 fr''',
i I! :.. / ,
, !l: 1 t
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December 28, 2012
RE: Resignation
;'1'
r\~~! :i' life' Df, '_
"'''c-dnoi.in C:,..:} ,j,~:::tei
, c ;.~<y ,-frfLir;'
0,-/ "/3
Calhoun County Commissioners Court
Dear Members:
I, Nathan O'Neill am resigning and/or declining the position of Constable Precinct 5 effective
immediately.
It has come to my attention that there is a conflict with being an elected official and being hired for a
new job. I am very sorry for any inconveniences that this may cause. This is a huge opportunity for me
and my future. I will still live in Calhoun County and serve my community through the Port O'Connor
fire department.
Thank you,
Nathan T. O'Neill
PAYMENT TO JUSTICE OF THE PEACE #5 FOR FULFILLING DUTIES OF JUSTICE OF THE PEACE 4:
Judge Pfeifer: Appointed Judge Pomykal on January 19, 2013. According to law, have to find someone with 4.5
years experience either in the County or out of the County. According to statute, you can pay up to the full
amount of the salary of the vacated position. Judge Pomykal has offered to do this for $1,500 and month plus
travel expenses.
The clerk for JP 4 has retired since Judge Dworaczyk passed away and there is no one in the office who knows
the JP position or the computer programs at this time. Hope to get a clerk in there whom Judge Pomykal can
train before the elections.
A Motion to pay Judge Pomykal for fulfilling the duties of JP 4 was made by Judge Pfeifer and seconded by
Commissioner Fritsch.
Judge pomykal: Would like to thank the Court for their confidence in appointing her to the position. Currently
serving her 23"' year as Justice of the Peace. Have started looking at resumes and applications. Betty
Morganroth was the clerk and may come back to work a couple of days a week to train the new hire.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Riley
From:
Sent:
To:
Cc:
Subject:
Cindy Mueller [cindy.mueller@calhouncotx.org]
Wednesday, January 16, 2013 10:21 AM
'Susan Riley'
rhonda kokena
Agenda Item Request
Please place the following item on the agenda for January 24, 2013:
. CATNA to amend 2013 Salary Order.
Document(s) will follow iater.
Note: Any budget amendments required by action on this item will be presented at PH scheduled for 2/28/13.
Cindy Mueller
Calhoun County Auditor
202 S. Ann, Suite B
Port Lavaca, TX 77979
Phone 361.553.4610
Fax 361.553.4614
1
AMEND SALARY ORDER:
Amend Salary Order to add:
Part-time or Temporary Help
Chocolate Bayou Park Gatekeeper/Cleaner
Port O'Connor Community Center Cleaner/Doorkeeper
$20.00 (max hourly rate)
$20.00 (max hourly rate)
Justice of the Peace #4
Justice of Peace - Appointed Temporary
$18,000 (annual salary)
A Motion to amend the salary order was made by Commissioner Galvan and seconded by Commissioner Fritsch.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
2113 IIDEI 'ISSIIII MIIIIII SIlIIIES.IUIIIII.III1IL'
D'II'llInlll,..D 'ISSIIIIIIUM' SOIEDIU
IMEIIDlIEIIT EFFECTIVE JIll_V K 2013
PART-TIME OR TEMPORARY HELP
ADD:
Chocolate Bayou Park Gatekeeper/Cleauer
Port O'Connor Community Center CleanerlDoorkeeper
Maximum
Hourlv Rate
$20.00
$20.00
JUSTICE OF PEACE-PRECINCT #4
ADD:
1 Justice of Peace-Appointed Temporary
Annual Salarv
$18,000
Susan Riley
Importance:
Lucy DiD [Iucy.dio@calhouncotx.org]
Friday. January 18, 2013 3:13 PM
susan. riiey@calhouncotx.org
agenda item
doc20130118151837.pdf
High
From:
Sent:
To:
Subject:
Attachments:
Consider and take necessary action to approve a loan from the General Fund to the Grant Fund for $47,201.95 for the
2012 Homeland Security Grant which is a reimbursable grant.
(if you can think of a better way to word the above, please feel free to do so)
Thank you bunchesl!!
Lucy
1
LOAN FROM THE GENERAL FUND TO THE GRANT FUND IN THE AMOUNT OF $45,201.95 for the
2012 HOMELAND SECURITY GRANT:
A Motion to approve the loan from the General Fund to the Grant Fund in the amount of $45,201.95 for the
2012 Homeland Security Grant was made by Commissioner Fritsch and seconded by Commissioner Galvan.
Lucy Dio: another homeland security grant for communication equipment and is a reimbursable grant. General
Fund usually loans funds to the grant fund to purchase equipment. Once the County is reimbursed, the funds
wiil be repaid back to the General Fund.
Judge Pfeifer: This is not Stonegarden. This is the actual communications grant.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
ill
[:,
iii,
1\
Iii
Texas Department of Public Safety
2012 Sub-Recipient Award
for
I,
il
Ij
!;
Ii
Judge Michael PfeIfer
Calhoun County
211 South Ann Street #301
Port la'vaca, TX77979
Federal Grant Title: . Homeland Security Grant Program (HSGP)
State HOmeland Security Program(SHSP)
Federal Grant Award 'Number: EMW"'Z012-SS-00018-S01
Federal Granting Agericy:D~pa.i'tment of Homeland Security FEMA
Gral1tPrograms Directorate
Date Federal Grant Awarded to TxDPS: September 6, 2012
CFDA: 97.073
Grant Period:
SHSP
From:
Sep1, 2012
To:
Jan 31, 2014
$47,201.95
(The SAA mu~t receive aUil'illoice. bv the end of urant peribd)
7. Statutory Authority for Grant: The Consolidated Appropriations Act 2012, Division 0 (Public Law 112-74),'and,the'Homeland'
Security Act of 2002 (Public Law 107~296), as amended by section 101 of the Implementing Recommendatlohs of the 9/11 Commission
Act of 2007 (Public Law 110-53).' '
8. Method of Payme'nt: Primary method is reimbursement.
9. Debarment/Suspension Certification: The Sub-Recipient certifies that the sub-recipient and its contractors/Vendors are not
debarred,suspendedl proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do
not have active Exclusions listed at htlps://www.sam.gov/portal!publicjSAM/
Approving T"l>PS Offl"'al:
Maclletle Pharr
OeptJty Assistant Director
Texas HOll'lelimd Security
State AdminiStrative Agency
Texas Oep;srtment of Public Safety
SIgnature of T"OPS Offlchll.
'Jr J. (~ "--
.J
I have read. understood and agree to this Sub"Recipient Agreement consisting of this Award and'the attached Terms and
Conditions.
'Print name and title of Authorized Sub-Recipient Official:
Signature of Sub~Reclplent Official:
Michael J. Pfeifer
Calhoun Count Jud e
Enter Employer Identification Number (EIN) or
Federal Tax Identlflcatlon Number:
/YI;t tAJ
Date Signed:
DUNS Number:
746001923
DUE DATe; November 15, 201l
due dab!.
087309324
10-11-12
Signed Award with Terms and Conditions must be returned to SAA_SRA@dps.tek3s.gov on or before the
TAX RESALE DEEDS AND RESOLUTIONS PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY
THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE ON THE FOLLOWING PROPERTIES, AND
AUTHORIZE COUNTY JUDGE TO SIGN DEEDS:
(1) Lot 15, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas
(2) Lot 22, The Sanctuary Subdivision, Phase 1, Port O'Connor, Calhoun County, Texas
(3) Lot 271, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas
(4) Lot 47, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas
A Motion to approve the tax resale deeds and resolutions providing for the sale of property acquired by the
County at the delinquent tax sale was made by Commissioner Fritsch and seconded by Commissioner Galvan.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
TAX RESALE DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
DATE: October 2,2012
GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun
Independent School District and La Salle Water Control and Improvement District #1
GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979
GRANTEE: Leslie I. Shelley
GRANTEE'S MAILING ADDRESS: 7626 McGregor Park Road, Temple, Texas 76502
CONSIDERATION: Four Thousand Fifty Two Dollars ($4,052.00)
PROPERTY: Lot 15, The Sanctuary Subdivision, Phase 2, City of Port O'Connor, Calhoun
County, Texas being that property more particularly described in Instrument #104472 of the
Official Public Records, Calhoun County, Texas (Account #74315).
TAX FORECLOSURE LAWSUIT: Cause No. 2011-9-5991; Calhoun County Appraisal
District v. Debra Cloward, et al.
GRANTOR, for and in consideration of the amount set out above, and subject to the
reservations from and exceptions to conveyance, and other good and valuable consideration paid
by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has
GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND
CONVEY to the GRANTEE all ofthe right, title and interest, of GRANTOR in the PROPERTY
acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT
referenced above.
TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto
the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any
kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any
time hereafter have, claim or demand any right or title to the PROPERTY, premises or
appurtenances, or any part thereof.
GRANTOR excludes and excepts any warranties, express or implied, regarding the
PROPERTY, including, without limitation, any warranties arising by common law or Section
5.023 of the Texas Property Code or its successor.
GRANTOR has not made, and does not make any representations, warranties or covenants of
any kind or character whatsoever, whether express or implied, with respect to the quality or
condition ofthe PROPERTY, the suitability of the PROPERTY for any and all activities and
uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws,
rules, ordinances or regulations of any applicable governmental authority or habitability,
merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make
any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal
Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency
regulations, or the disposal of any hazardous or toxic substances in or on the property.
The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all
faults" .
This conveyance is expressly made subject to property taxes for the tax year 2012 and
subsequent years.
This conveyance is expressly subject to any existing right or redemption remaining to the
former owner of the PROPERTY under the provisions oflaw.
This conveyance is expressly subject to all easements and restrictions of record.
When the context requires, singular nouns and pronouns include the plural.
IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 ofthe Texas
Property Tax Code, has caused these presents to be executed on the date set forth in the
acknowledgement attached hereto, to be effective as of DATE.
County of Calhoun
~Cf~
Michael 1. Pfeifer, Co ty Judge
THE STATE OF TEXAS
s
s
s
COUNTY OF CALHOUN
Before me, the undersigned authority on this day personally appeared Michael 1. Pfeifer,
County Judge of County of Calhoun, known to me to be the person whose name is subscribed to
the foregoing document and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 24th day of January, 2013.
,~_.~~~~~
Notary Public, State of Texas ~
\\\'111111', SUSAN RILEY
l2'~t~.l ~t!~~ Notary Public, State of :texas
~ ; :! My Commission Expires
. ,- ,-< ' 18 2016
~'~~"'\\.'\-;';; April I
. "'/f.MI"'"
~~--...
My Commission expires:
April 18, 2016
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lot 15, The Sanctuary Subdivision, Phase 2, Port O'Connor, according to the
map or plat thereof recorded in Instrument #104472, Official Public Records of Calhoun County,
Texas (Account #74315), was offered for sale by the Sheriff of Calhoun County, Texas at a
public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court;
Cause No 2011-9-5991; Calhoun County et al vs. Debra Cloward, et al; and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and La Salle Water Control and Improvement District #1, pursuant to TEX. PROP. TAX
CODE 934.010); and
WHEREAS, TEX. PROP. TAX CODE 934.05(a), (h) and (i) provide that a taxing unit may accept
, a sufficient bid. A bid of FOUR THOUSAND FIFTY TWO DOLLARS ($4,052.00) having been
received from Leslie 1. Shelley would be a sufficient bid for this property;
THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is
hereby authorized to convey Lot 15, The Sanctuary Subdivision, Phase 2, Port O'Connor,
according to the map or plat thereof recorded in Instrument #104472 of the Official Public
Records of Calhoun County, Texas (Account #74315) for the sum of FOUR THOUSAND
FIFTY TWO DOLLARS ($4,052.00) payable to the Calhoun County Appraisal District for
distribution as provided by law and to execute a deed to Leslie 1. Shelley.
PASSED, ApPROVED AND ADOPTED THIS 24th day of Janaury, 2013.
Vem Lyssy, County Commissioner, Precinct 2
, Bfl '
LCh~oJ~ner, Precinct 3
.
Kenneth Finster, County Commissioner, Precint 4
TAX RESALE DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMA TroN FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
DATE: October 2,2012
GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun
Independent School District and La Salle Water Control and Improvement District #1
GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979
GRANTEE: Leslie 1. Shelley
GRANTEE'S MAILING ADDRESS: 7626 McGregor Park Road, Temple, Texas 76502
CONSIDERATION: Five Thousand and Five Dollars ($5,005.00)
PROPERTY: Lot 22, The Sanctuary Subdivision, Phase 1, City of Port 0 'Connor, Calhoun
County, Texas being that property more particularly described in Instrument #104922 of the
Official Public Records, Calhoun County, Texas (Account #73768).
TAX FORECLOSURE LAWSUIT: Cause No. 2011-9-5953; Calhoun County Appraisal
District v. David Conrade, et al.
GRANTOR, for and in consideration of the amount set out above, and subject to the
reservations from and exceptions to conveyance, and other good and valuable consideration paid
by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has
GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND
CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY
acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT
referenced above.
TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto
the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any
kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any
time hereafter have, claim ordemand any right or title to the PROPERTY, premises or
appurtenances, or any part thereof.
GRANTOR excludes and excepts any warranties, express or implied, regarding the
PROPERTY, including, without limitation, any warranties arising by common law or Section
5.023 of the Texas Property Code or its successor.
GRANTOR has not made, and does not make any representations, warranties or covenants of
any kind or character whatsoever, whether express or implied, with respect to the quality or
condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and
uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws;
rules, ordinances or regulations of any applicable governmental authority or habitability,
merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make
any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal
Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency
regulations, or the disposal of any hazardous or toxic substances in or on the property.
The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all
faults".
This conveyance is expressly made subject to property taxes for the tax year 2012 and
subsequent years.
This conveyance is expressly subject to any existing right or redemption remaining to the
former owner of the PROPERTY under the provisions oflaw.
This conveyance is expressly subject to all easements and restrictions of record.
When the context requires, singular nouns and pronouns include the plural.
IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas
. Property Tax Code, has caused these presents to be executed on the date set forth in the
acknowledgement attached hereto, to be effective as of DATE.
County of Calhoun
By
Michael J. Pfeifer, aunt Judge
THE STATE OF TEXAS
!l
!l
!l
COUNTY OF CALHOUN
Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer,
County Judge of County of Calhoun, known to me to be the person whose name is subscribed to
the foregoing document and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 24th day of January, 2013~
-~,.-"'-"'.
\\1111111
....1-t.~.y~!':~~ SUSAN RilEY
!~..~.J''i Notary Public, State of Texas
~,,*,.~.:~j My Commission Expires
~';':!,f,M,1~~"':- April 18, 2016
Notary Public, State of Texas
~'OQd
~
My Commission expires:
April 18, 2016
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lot 22, The Sanctuary Subdivision, Phase 1, Port O'Connor, according to the
map or plat thereof recorded in Instrument #104922, Official Public Records of Calhoun County,
Texas (Account #73768), was offered for sale by the Sheriff of Calhoun County, Texas at a
public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court;
Cause No 2011-9-5953; Calhoun County et al vs. David Conrade, et al; and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and La Salle Water Control and Improvement District #1, pursuant to TEX. PROP. TAX
CODE S34.010); and
WHEREAS, TEX. PROP. TAX CODE S34.05(a), (h) and (i) provide that a taxing unit may accept
a sufficient bid. A bid of FIVE THOUSAND FIVE DOLLARS ($5,005.00) having been
received from Leslie 1. Shelley would be a sufficient bid for this property;
THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is
hereby authorized to convey Lot 22, The Sanctuary Subdivision, Phase 1, Port O'Connor,
according to the map or plat thereof recorded in Instrument # 1 04922 of the Official Public
Records of Calhoun County, Texas (Account #73768) for the sum of FIVE THOUSAND FIVE
DOLLARS ($5,005.00) payable to the Calhoun County Appraisal District for distribution as
provided by law and to execute a deed to Leslie 1. Shelley.
PASSED, ApPROVED AND ADOPTED THIS 24TH day of January, 2013.
Vem Lyssy, County Commissioner, Precinct 2
, e42 --
.,
e I E. Fritsch, County Jner, Precinct 3
~v.~~~. ~
Kenneth Finster, County Commissioner, Precint 4
TAX RESALE DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
DATE: October 2,2012
GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun
Independent School District and La Salle Water Control and Improvement District #1
GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979
GRANTEE: Leslie 1. Shelley
GRANTEE'S MAILING ADDRESS: 7626 McGregor Park Road, Temple, Texas 76502
CONSIDERATION: Seven Thousand Six Hundred Dollars ($7,600.00)
PROPERTY: Lot 271, The Sanctuary Subdivision, Phase 2, City of Port 0 'Connor, Calhoun
County, Texas being that property more particularly described in Instrument #103836 of the
Official Public Records, Calhoun County, Texas (Account #74574).
TAX FORECLOSURE LAWSUIT: Cause No. 2011-8-5938; Calhoun County Appraisal
District v. Fred Mahnken, et al.
GRANTOR, for and in consideration of the amount set out above, and subject to the
reservations from and exceptions to conveyance, and other good and valuable consideration paid
by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has
GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND
CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY
acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT
referenced above.
TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto
the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any
kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any
time hereafter have, claim or demand any right or title to the PROPERTY, premises or
appurtenances, or any part thereof.
GRANTOR excludes and excepts any warranties, express or implied, regarding the
PROPERTY, including, without limitation, any warranties arising by common law or Section
5.023 of the Texas Property Code or its successor.
GRANTOR has not made, and does not make any representations, warranties or covenants of
any kind or character whatsoever, whether express or implied, with respect to the quality or
condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and
uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws,
rules, ordinances or regulations of any applicable governmental authority or habitability,
merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make
any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal
Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency
regulations, or the disposal of any hazardous or toxic substances in or on the property.
The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all
faults" .
This conveyance is expressly made subject to property taxes for the tax year 2012 and
subsequent years.
This conveyance is expressly subject to any existing right or redemption remaining to the
former owner of the PROPERTY under the provisions oflaw.
This conveyance is expressly subject to all easements and restrictions ofrecord.
When the context requires, singular nouns and pronouns include the plural.
IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas
Property Tax Code, has caused these presents to be executed on'the date set forth in the
acknowledgement attached hereto, to be effective as of DATE.
County of Calhoun
By
THE STATE OF TEXAS
11
11
11
COUNTY OF CALHOUN
Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer,
County Judge of County of Calhoun, known to me to be the person whose name is subscribed to
the foregoing document and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 24th day of January, 2013~
_jtA)~~~
Notary Public, State of Texas
~~~~~y~~:~;(. SUS:"N ~RllEY
:i'>;;:.~};':""~ Notary Public, State of Texas
\~..l'\..~i My Commission Expires
.,...,:tt?~11~~\~ April 18, 2016
My Commission expires:
April 18, 2016
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lot 271, The Sanctuary Subdivision, Phase 2, Port O'Connor, according to the
map or plat thereof recorded in Instrument #103836, Official Public Records of Calhoun County,
Texas (Account #74574), was offered for sale by the Sheriff of Calhoun County, Texas at a
public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court;
Cause No 2011-8-5938; Calhoun County et al vs. Fred Mahnken, et al; and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and La Salle Water Control and Improvement District #1, pursuant to TEX. PROP. TAX
CODE g34.01G); and
WHEREAS, TEX. PROP. TAX CODE g34.05(a), (h) and (i) provide that a taxing unit may accept
a sufficient bid. A bid of SEVEN THOUSAND SIX HUNDRED AND No HUNDREDTHS
DOLLARS ($7,600.00) having been received from Leslie 1. Shelley would be a sufficient bid for
this property; .
THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is
hereby authorized to convey Lot 271, The Sanctuary Subdivision, Phase 2, Port O'Connor,
according to the map or plat thereof recorded in Instrument #103836 of the Official Public
Records of Calhoun County, Texas (Account #74574) for the sum of SEVEN THOUSAND SIX
HUNDRED AND No HUNDREDTHS DOLLARS ($7,600.00) payable to the Calhoun County
Appraisal District for distribution as provided by law and to execute a deed to Leslie 1. Shelley.
, PASSED, ApPROVED AND ADOPTED THIS 24th day ofJanuary, 2013.
Vem Lyssy, County Commissioner, Precinct 2
· P4J ~
ei E. ritsch, County Co~issioner, Precinct 3
~...=f W'V~
Kenneth Finster, County Commissioner, Precint 4
TAX RESALE DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
DATE: October 2,2012
GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun
Independent School District and La Salle Water Control and Improvement District #1
GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979
GRANTEE: Leslie 1. Shelley
GRANTEE'S MAILING ADDRESS: 7626 McGregor Park Road, Temple, Texas 76502
CONSIDERATION: Eight Thousand Four Hundred Eleven Dollars ($8,411.00)
PROPERTY: Lot 47, The Sanctuary Subdivision, Phase 2, City of Port O'Connor, Calhoun
County, Texas being that property more particularly described in Instrument #108120 of the
Official Public Records, Calhoun County, Texas (Account #14347).
TAX FORECLOSURE LAWSUIT: Cause No. 2010-4-5861; Calhoun County Appraisal
District v. David Larsen, et aI.
GRANTOR, for and in consideration of the amount set out above, and subject to the
reservations from and exceptions to conveyance, and other good and valuable consideration paid
by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has
GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND
CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY
acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT
referenced above.
TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto
the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any
kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any
time hereafter have, claim or demand any right or title to the PROPERTY, premises or
appurtenances, or any part thereof.
GRANTOR excludes and excepts any warranties, express or implied, regarding the
PROPERTY, including, without limitation, any warranties arising by common law or Section
5.023 of the Texas Property Code or its successor.
GRANTOR has not made, and does not make any representations, warranties or covenants of
any kind or character whatsoever, whether express or implied, with respect to the quality or
condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and
uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws,
rules, ordinances or regulations of any applicable governmental authority or habitability,
merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make
any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal
Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency
regulations, or the disposal of any hazardous or toxic substances in or on the property.
The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all
faults" .
This conveyance is expressly made subject to property taxes for the tax year 2012 and
subsequent years.
This conveyance is expressly subject to any existing right or redemption remaining to the
former owner of the PROPERTY under the provisions oflaw.
This conveyance is expressly subject to all easements and restrictions of record.
When the context requires, singular nouns and pronouns include the plural.
IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas
Property Tax Code, has caused these presents to be executed on the date set forth in the
acknowledgement attached hereto, to be effective as of DATE.
County of Calhoun
By
Michael J. Pfeifer,
THE STATE OF TEXAS
g
g
g
COUNTY OF CALHOUN
Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer,
County Judge of County of Calhoun, known to me to be the person whose name is subscribed to
the foregoing document and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 24th day of Januarv, 2013~
L~ _ {?: OQ~
Notary Public, State of Texas
\\\Illll'f, SUSAN RilEY
$'$~.r.l ~9~t?- Notary Public, State of ~exas
r'f ': ~ My Commission Expires
''''. "~i A \118 2016
~'-:',,,,\,"'\~ pr,
"'"f.Of\\\\~
My Commission expires:
April 18, 2016
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lot 47, The Sanctuary Subdivision, Phase 2, Port O'Connor, according to the
map or plat thereof recorded in Instrument #108120, Official Public Records of Calhoun County,
Texas (Account #74347), was offered for sale by the Sheriff of Calhoun County, Texas at a
public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court;
Cause No 2010-4-5861; Calhoun County et al vs. David Larsen, et al; and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and La Salle Water Control and Improvement District #1, pursuant to TEX. PROP. TAX
CODE ~34.01(j); and
WHEREAS, TEX. PROP. TAX CODE ~34.05(a), (h) and (i) provide that a taxing unit may accept
a sufficient bid. A bid of EIGHT THOUSAND FOUR HUNDRED ELEVEN AND No
HUNDREDTHS DOLLARS ($8,411.00) having been received from Leslie I. Shelley would be a
sufficient bid for this property;
THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is
hereby authorized to convey Lot 47, The Sanctuary Subdivision, Phase 2, Port O'Connor,
according to the map or plat thereof recorded in Instrument # 108120 of the Official Public
Records of Calhoun County, Texas (Account #74347) for the sum of EIGHT THOUSAND
FOUR HUNDRED ELEVEN AND No HUNDREDTHS DOLLARS ($8,411.00) payable to the
Calhoun County Appraisal District for distribution as provided by law and to execute a deed to
Leslie I. Shelley.
PASSED, ApPROVED AND ADOPTED THIS 24TH day ofJanuary, 2013.
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
\
January 14, 2013
Honorable Michael Pfeifer
Calhoun County Judge
211S.Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioner's Court Agenda for January 24, 2013.
. Discuss and take necessary action to approve the installation of Stop signs in Port
O'Connor, Texas. Please see attached list.
Sincerely,
~~.k
Kenneth W. Finster
KWF/at
1'.0. Box 177' SearlI'm, TX 77983' emai!: I<cnny.l1nste,'@calhouncotx.org' (361) 785-3141' Fax (361) 785-5602
INSTALLATION OF STOP SIGNS IN PORT O'CONNOR AT THE FOLLOWING LOCATIONS:
D One way stop on Main Street at Main Street & Tenth Street
D Two way stop on Eighth Street at Eighth Street & Main Street
D Two way stop on Sixth Street at Sixth Street & Main Street
D Two way stop on Fifth Street at Fifth Street & Main Street
D Two way stop on Fourth Street at Fourth Street & Main Street
D Two way stop on Third Street at Third Street & Main Street
D One way stop on Jefferson Avenue at Jefferson Avenue & Washington Boulevard
D One way stop on Madison Avenue at Madison Avenue & Washington Boulevard
D One way stop on Monroe Avenue at Monroe Avenue & Washington Boulevard
D Two way stop on Jackson Avenue at Jackson Avenue & Washington Boulevard
D Two way stop on Van Buren Avenue at Van Buren Avenue & Washington Boulevard
D Two way stop on Madison Avenue at Madison Avenue & Seventh Street
D Two way stop on Madison Avenue at Madison Avenue & Eighth Street
D Two way stop on Madison Avenue at Madison Avenue & Tenth Street
D Two way stop on Jefferson Avenue at Jefferson Avenue & Fourteenth Street
D Two way stop on Jackson Avenue at Jackson Avenue & Twelfth Street
D Two way stop on Twelfth Street at Twelfth Street & Van Buren Avenue
D Two way stop on Eleventh Street at Eleventh Street & Van Buren Avenue
D One way stop on Van Buren Avenue at Van Buren Avenue & Sixteenth Street
D One way stop on Jackson Avenue at Jackson Avenue & Sixteenth Street
D One way stop on Madison Avenue at Madison Avenue & Sixteenth Street
D One way stop on Jefferson Avenue at Jefferson Avenue & Sixteenth Street
D Two way stop on Tyler Avenue at Tyler Avenue & Seventh Street
D Two way stop on Third Street at Third Street & Taylor Avenue
D Two way stop on Polk Avenue at Polk Avenue & Third Street
D Two way stop on Madison Avenue at Madison Avenue & Third Street
A Motion to approve the installation of stop signs in Port O'Connor was made by Commissioner Finster and
seconded by Commissioner Fritsch.
Commissioner Finster: Port O'Connor does not have many stop signs and statutes require that the Court
approve where the stop signs are placed. It's ongoing effort to get the stop signs place, so request several
placements at one time.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Port O'Connor Texas
2013 Stop Signs
o One way stop on Main Street at Main Street & Tenth Street
o Two way stop on Eighth Street at Eighth Street & Main Street
o Two way stop on Sixth Street at Sixth Street & Main Street
o Two way stop on Fifth Street at Fifth Street & Main Street
o Two way stop on Fourth Street at Fourth Street & Main Street
o Two way stop on Third Street at Third Street & Main Street
o One way stop on Jefferson Avenue at Jefferson Avenue & Washington Boulevard
o One way stop on Madison Avenue at Madison Avenue & Washington Boulevard
o One way stop on Monroe Avenue at Monroe Avenue & Washington Boulevard
o Two way stop on Jackson Avenue at Jackson Avenue & Washington Boulevard
o Two way stop on Van Buren Avenue at Van Buren Avenue & Washington Boulevard
o Two way stop on Madison Avenue at Madison A venue & Seventh Street
o Two way stop on Madison Avenue at Madison Avenue & Eighth Street
o Two way stop on Madison Avenue at Madison A venue & Tenth Street
o Two way stop on Eleventh Street at Eleventh Street & Madison A venue
o Two way stop on Jefferson Avenue at Jefferson Avenue & Fourteenth Street
o Two way stop on Jackson Avenue at Jackson Avenue & Twelfth Street
o Two way stop on Twelfth Street at Twelfth Stl'eet & Van Buren Avenue
o Two way stop on Eleventh Street at Eleventh Street & Van Buren Avenue
o One' way stop on Van Buren Avenue at Van Buren Avenue & Sixteenth Street
o One way stop on Jackson Avenue at Jackson Avenue & Sixteenth Street
o One way stop on Madison A venue at Madison Avenue & Sixteenth Street
o One way stop on Jefferson A venue at Jefferson Avenue & Sixteenth Street
o Two way stop on Tyler Avenue at Tyler Avenue & Seventh Street
o Two way stop on Third Street at Third Street & Taylor Avenue
o Two way stop on Polk Avenue at Polk Avenue & Third Street
o Two way stop on Madison Avenue at Madison Avenue & Third Street
ADD CALHOUN COUNTY DISTRICT ATTORNEY'S OFFICE TO GOVERNMENT PAYMENT SERVICE, INC.
PARTICIPATION AGREEMENT AUTHORIZED BY COMMISSIONERS' COURT ON APRIL 12, 2012 BY
ADDITION OF ATTACHMENT uD" AFFILIATED AGENCIES TO AGREEMENT:
A Motion to add the Calhoun County District Attorney's Office to the Government Payment Service, Inc.
Participation Agreement authorized in Commissioners Court on April 12, 2012 by the addition of Attachment "D"
was made by Commissioner Fritsch and seconded by Commissioner Galvan.
Shannon Saiyer: Want to be added to the list to be able to use credit cards for payment of hot checks. County
already uses credit cards to collect fines, court costs and other things.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
C02010 Government Payment Service, Inc.
TX-Calhoun Co. - County Wide, RevOI, 2012Mar28
ATTACHMENT "D" -- AFFILIATED AGENCIES
GPS Agreement No.: TX-CALHOUNCO-COUNTYWIDE, REVOl, 2012MAR28
For all purposes of the Agreement, the following are deemed "Affiliated Agencies" as that term
is defined in Attachment "A":
Calhoun County Sheriff s Office
Calhoun County Justice ofthe Peace, Precinct I
Calhoun County Justice of the Peace, Precinct 2
Calhoun County Justice of the Peace, Precinct 3
Calhoun County Justice ofthe Peace, Precinct 4
Calhoun County Justice of the Peace, Precinct 5
Calhoun County District Attorney's Office (added 20 13J an 16)
Pmticipant shall take any actions Participant deems necessary or appropriate under applicable
intergovernmental cooperation standards to secure participation of any of the above in this
Agreement as an Affiliated Agency.
il,.'. ~GOVw.r',,'l"PNEt
.... K~.Jl, "W
t;j:-, j~,~;~~';\ ~ fc'R i1 0
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GPS Agreement ID No. TX-CALHOUNCO-COUNTYWIDE, REV 0 1 , 2012MAR28
Page 12 of12
<920 I 0 Government Payment Service) Inc.
TX-Calhoun Co. - County Wide, RevOl, 20i2Mar28
PARTICIPATION AGREEMENT
Participant Name:
Address:
City, State, Zip:
Main Voice Phone:
Web Address:
CALHOUN COUNTY, TX - COUNTY WIDE
211 SOUTH ANN STREET, SUITE 301
PORT LA V ACA, TX 77979
(361) 553-4600
ORIGINAL
This Participation Agreement ("Agreement") is by and between
referred to herein as "Participant" and Government Payment Service, Inc. (d/b/a "GovPayNet'), a Delaware
corporation having a principal place of business at 7102 Lakeview Parkway West Drive, Indianapolis, Indiana
46268 ("GPS").
WH EREAS, GPS has assembled and supports the "GovPayNet Payment Network," consisting of governmental
entities that have each contracted with GPS to accept payments on their behalf made by consumers to GPS; and
\VHEREAS1 GPS accepts credit cards and debit cards carrying the American Expressoo, Discover@, MasterCard@ and
Visa@ brands from consumers and, in accordance with the wles and requirements of such credit and debit card
companies, executes payments on behalf of these consumers to participants in the GovPayNet Payment Network; and
WHEREAS~ in order to improve Participant services and enhance administration, Participant desires to join the
GovPayNet Payment Network and accept payments from GPS, with sllch support services as GPS provides;
NO\V, THEREFORE, in consideration of the mutual provisions contained herein and other good and valuable
consideration, the receipt and adequacy of which are hereby acknowledged, Participant and GPS agree as follows;
I. Term and Termination
1.1 This Agreement shall become effective upon the date it is fully executed and in GPS's possession
and continue for five years, automatically renewing for additional one year periods unless
terminated earlier us provided herein.
1.2 Participant may tcnninate this Agreement upon 30 days' written notice to GPS.
1,3 GPS may tCI1Tlinate this Agreement (a) upon 30 days written notice prior to its annual expiration
date, (b) upon 30 days writteo notice if Participant fails to comply with GPS procedures for
participating in the GovPayNet Payment Network or (c) immediately if Participant fails to comply
with any other term ofthis Agreement.
2. GPS Obligatiolls
GPS will enable consumers to pay amounts owed to the Pmticipant by doing the following:
2.1 GPS shall obtain consumer authorization to process a charge to the consumer's credit card account
or debit such consumer's debit card account for purposes of funding payment(s) by such consumer
to Participant. Such charges or debits shall be subject to acceptance by the card issuer, card
association rules, and any applicable la\vs or regulations. GPS 1ihall comply with such rules, laws,
and regulations at its own expense.
GPS Agreement ID No. TX-CALHOUNCO-COUNTYWIDH, REVO I, 2012MAR28
Page I of 12
@2010 Government Payment Service, [ne.
TX-Calhoun Co." County Wide, RevOI, 20 I 2Mar28
2.2 GPS shall act on Pmticipant's behalf in accepting payments from consumers made by credit cards
and debit cards for the purposes and at the service fees listed on each attachment designated in
Section 10.9 of this Agreement. GPS may modify cardholder fees at its sole option, providing
Participant with notice of such modification and a revised attachment reflecting modified fees
prior to imposing a new fee structure. Service fees are non-refundable;
2.3 GPS shall make payments to Participant to satisfy consumer obligations to Participant based on
unique payment codes GPS establishes on its system for the routing of consumer funds to
Participant~ such codes to be made available to consumers by Participant or accessed by
consumers through the GPS web site.
2.4 GPS shall be responsible for handling all reversals (Le., chargebacks), re.,.presentments. customer
service to consumers, claims and any transaction disputes associated with consumers' use of cards
to make payments to PaIticipant through GPS.
2.5 GPS shall not charge Participant for GPS's basic services or to participate in the GovPayNet
Payment Network. GPS reserves the right to charge Participant for other services or equipment,
such as custom software development, peripheral devices, and other services and support as the
parties may agree upon from time to time.
2.6 GPS shall transmit funds as Participant directs to satisfy consumer payment obligations to
Participant.
2.7 GPS sha1l provide GovPayNet Payment Network administrative support to consumers and to
Palticip.nt through a toll-ITee telephone help line and the Intemet.
2.8 GPS shall provide Particlpant with participation procedures, toll-free telephone numbers, web
addresses, and promotional and instructional materials to market and explain the GovPayNet
Payment Network to consumers, and shall train Participant staff on how to access and use, and
how to assist consumers to access and lIsel the GovPayNct Payment Network.
2.9 GPS shall be responsible for .11 federal, state, and local taxes thai may be imposed upon its
services.
3. Participant Obligations
Participant's continued pmticipation in the GovPayNet Payment Network is conditioned upon the following:
3. i Participant understands and agrees that its coopemlion in promoting use of the GovPayNet
Payment Network is a significant consideration for Participant and GPS entering into this
Agreement. Participant shall therefore (i) ensU1'C that theappropl'iate employees participate in any
GPS training or refresher training on the use and promotion of the GovPayNet Payment Network
and its associated services, (ii) keep available for reference any user manuals and instructional
materials GPS provides toParlicipant) (iii) display logos, signage, literature, and other
promotional and instructional materials that GPS provides and otherwise inform, encourage and
assist ,consumers to use GPS for theil' payments to Participant, and (iv) cooperate with all
reasonable GPS requests to. encourage greater use by consumers of the GovPayNet Payment
Network. All marketing .nd promotion of the GovPayNet Payment Network by Pm1icipant shall
confonn to guidelines provided by GPS from time to time.
3.2 Participant shall pl'ovide telecommunication capabilities, such as telephone, facsimile. and Internet
connections to enable consumers to access GPS from Pmticipant locations and enable GPS to
communicate with Participant.
GPS Agreement ID No. TX-CALHOUNCO-COUNTYWIDE, REYOI, 2012MAR28
Page 2 of12
!020 J 0 Government Payment Service, Ine-.
TX -Calhoun Co. - County Wide, RcvO I, 20 I 2Mar28
3.3 Palticipant shaH be responsible for establishing and maintaining secure access at its locations to
the GPS administrative system, including user identification, passwords and precautions for
accessing all confidential information, GPS shall be entitled to rely on any communications or
instructions initiated with Participant's user identification, passwords or other security and identity
tokens or devices.
3.4 Participant shall designate a primary contact and a secondary contact for GPS to communicate
with on operational, lechnical.. and administrative issues.
3.5 Participant shall provide accurate bank routing and account numbers to GPS if Participant requests
electronic deposit of funds from GPS.
3.6 Pmticipant shall cooperate with GPS in the event of an overpayment to refund to GPS funds that
GPS can demonstrate exceed consumer liabilities to Participant.
3.7 Participant shall provide GPS with prompt written notice of any change in the information
Participant provides to GPS necessary for Participant's participation in the GovpayNct Payment
Network, including but not limited to any change in its bank routing and account numbers.
3.8 In the event Participant receives a payment from GPS that appears to have been obtained through
the commission of chi! or criminal fraud, Participant shall cooperate in any resulting investigation
and agrees that any sums recovered as a re-sult of such investigation shall be applied, first, to
compensate GPS fully for losses suffered as a result ofthe fraud.
3.9 Participant shall follow the GovPayNet Payment Network participatiu1\ procedures that GPS
provides to Participant, as such procedures may be updated from time to time.
3.10 Participant shall not cnter into any othel' agreement or make any other a11'angement for services
similar to those available through the GovPayNet Payment Network for the duration of this
Agreement.
4. GPS Repl'escutations and Warranties
4.1 This Agreement is valid, binding, and enfol'ceable against GPS in accordance with its terms. GPS
has full power and authority to execute and de-liver this Agreement and perform its obligations
hereunder.
4.2 GPS employees, agents and subcontractors have and shall possess the education, knowledge and
experience necessary to qualify them individually for the particular duties they pCI'torm.
4.3 During the performance of this Agreement, GPS shall provide services in a nonRdiscriminatory
manner and shall not deny services or employment on the basis Of1'8CC, creed, color, national
origin, sex. age, disability, sexual orientation~ military status, marital status or any other legally
protected class.
5. Participant Representations and Warranties
5.1 Participant has taken all administrative, legal, and regulatory measures necessary for it to enter
into this Agreement.
5.2 This Agreement is valid, binding, and enforceable against Participant in accordanc~ with its terms.
GPS Agreement ID No. TX-CALHOUNCO-COUNTYWIDE, REVOI, 2012MAR28
Page 3 of i2
(020 I 0 Government Payment Service, Inc,
'IX-Calhoun Co, - County Wide, RevO I, 20 12Mar28
6. Notices
All notices permitted or requited by this Agreement shall be in writing and shall be given to the respective parties in
person, by first class mail or by facsimile (with a hard copy following) addressed to:
Participant:
B, B. Browning, Sheriff
Calhoun County Sheriffs Omce, TX
211 South Ann Street, Suite 30 I
POIt Lavaca, TX 77979
Phone: (361) 553-4646
Email: bb,browning@calhouncotx.org
GPS:
Brad Anno, Contracts Manager
Government Payment Service, Inc.
7102 Lakeview Parkway West Drive
Indianapolis. Indiana 46268
Phone: (888) 561-7888 x380
Email: banno@govpaynet.com
or to such other person or place that the parties may from time to time designate. Notices and consents under this
section shall be deemed to be received, jf sent by mail ot courier, five days following their deposit in the U.S. Mail
or with such courier and, if sent by facsimile, when such facsimile is transmitted to the number provided in this
section and sender rcceive~ a contirmation of such facsimile.
7. Disclaimers and Limitation of Liability
7.1 The sole purpose of this Agreement is to enable Participant to palikipate in the GovPayNet
Payment Network. Participant understands and agrees thal GPS takes no responsibility that
amounts GPS transmits in payment to Participant wil! fully satisfy any consumer's obligation to
Pmticipant, and that GPS does not guarantee any particular outcome or result with respect to any
consumer other than the delivery of such c-onsumer's payment to Participant.
7.2 GPS shall provide all services hel'cunder to Participant as an independent contractor. Nothing
contained herein shall be deemed to create any association, partnership, joint venture, or
relationship of master and servant or employer and employee between the parties or to provide
either party with the right, power, or authority, exprcssed or implied, to create any such duty or
obligation on behalf of the other party.
7.3 GPS shall be liable for iosses or damages to Participant to the extent provided herein only if they
are caused directly by the gross negligence or willful misconduct of GPS,
704 Participant bears all responsibility for administrative and official actions taken by Participant.
GPS accepts no liability whatsoever for Participant actions taken based on payment infonnation
provided by GPS even jf such infonnation proves to be incorrect.
7.5 THIS IS A CONTRACT FOR SERVICES. GPS LIABILITY TO PARTICIPANT is
LIMITED TO MAKiNG PAYMENTS TO PARTICiPANT IN THE AMOUNTS THAT
GPS HAS iNFORMED PARTlCII'ANT HAVE BEEN AUTHORIZED. THE
GOVPAYNET PAYMENT NETWORK, ANY iNCIDENTAL GOODS AND RELATED
SERViCES ARE PROVIDED ON AN AS-iS, AS-AVAILABLE BASIS. GPS MAKES NO
WARRANTIES THAT GPS SERViCES WiLL BE ERROR FREE OR UNiNTERRUPTED
AND DISCLAIMS ALL OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS
OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTIES
REGARDING QUALITY, SUITABILITY, MERCHANTABILITY, OR FITNESS FOR A
PARTICULAR PURPOSE. NEITHER PARTICIPANT NOR GPS SHALL BE LIABLE
FOR LOST REVENUES, PROFITS, INTEREST, GOOD WILL, OR ANY INDIRECT,
INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES SUFFERED OR
INCURRED BY THE OTHER PARTY IN CONNECTION WITH OR ARISING FROM
SERVICES PERFORMED UNDER THIS AGREEMENT.
GPS Agreement lD No. TX-CALHOlJNCO-COUNTYWIDE, REVO I. 2012MAR28
Page 4 of 12
((j2010 Govemment Payment Service, Inc.
TX-Calhoun Co, - County Wide, RevOl, 2012Mar28
8. Publicity
GPS shall not issue any press release or make any statement to the media with respect to this Agreement or the
services provided hereunder without the prior written consent of Participant.
9. Intellectual Property
Palticipant acknowledges and shall not challenge GPS' ownership of GPS trademarks, service marks, trade names or
other intellectual property ("GPS Intellectual Property"), that any Participant use of GPS lntellect\lal Property shall
be in accordance 'with GPS instructions and subject to the control, direction and approval of GPS, that any rights
arising out of stich use shall inure solely to the benefit ofGPS1 and that Participant shall have no ownership or other
interest in GPS Intellectual Property.
10. Miscellaneous Terms and Conditions
I 0.1 Third~Party Benetlciaries. There are no third-pmty beneficiaries to this Agreemcnt.
lO,2 Assignment. This Agreement may not be assigned, in whole or in part, by eithcr -party hereto
without prior written consent of the other party, which consent shall not be unreasonably withheld.
10.3 Force Majeure. Either party is excused from performance and shall not be liable for any delay in
performance or non-perfoJinance, in whole or in part, caused by the occurrence of any
contingency beyond the control of the parties including, but not limited to, work stoppages, fires,
civil disobedience, riots, rebellions, teiTorlsm, loss of power or telecommunications, tlood, storm,
Acts of God and similar occurrences,
lOA Governing Law. GPS will comply with the mles and procedures applicable to the crcdit and debit
card brands it accepts and all applicable consumer protection laws and regulations. Matters of
contractual interpretation shall be govemcd by the intemallaws of the State of Indiana.
10.5 No Waiver. A waiver of any pOltion of this Agreement shall not be deemed a waiver or
renunciation of other portions.
10.6 Survival. Rights and obligations under this Agreement which by their nature should survive will
remain in effect after termination or expiration hereof.
10.7 Severability. In the event that any provision of this Agreement is adjudicated by any court of
competent jurisdiction to be invalid, illegal, void, or unenforceable, all other provisions of this
Agmement shall nevertheless remain in full force and effect.
J 0,8 Counterparts. This Agreement may be executed simultaneously in multiple counterpalts, each of
which is deemed. an original, but all of which taken together constitute one and the same
instrument.
GPS Agreement ID No, TX_CALHOVNCO-COUNTYWIDE, REVOI, 2012MAR28
Page 5 of 12
R'J20W [J.oy.ernment Payme-ftt f.;~'Vke~ hlC.
'Us>CaUW1Ul D.o. -,COlUlty Wide. Re,,(H, 2012Mar28
W.9 ,Complete Ag.tlMJneJ\t 1'~).i~ Agrt:.ent~)\!, 'tog~r11\,')r with its t\tt~'clunent&,ls :the ,entire f1gnl_emcnt
b.etw,l;~S:l1 ;1:\li.dexpresset; -the cOlnplete .undeN:tfludillB .01' the ptU1ies, superseding u'II prior
:agr~Jl1enlS, with n.~B'..u;d .to .the ,subJet;,t ,matter hen~in-l\ndJllay n0.1 he .tdt~red~ amended ,OJ" ,modHied
,ex~ept il_l ,f) WrJtillg inc_oJ'p.oxated he,r.o~to. 8nd l>igue:d by thepiirties, provjded, hQw.ever~ .thut,GP8
lliay r.eyise the tenus .of tlus Agreement if required to comply .with cardaSS0ciatioJl ,rules, :Iawor
re.gul~tioJl ,aud fJFS provides llo.tice Jo P-articipautof such ,change, The tbJlow!tl8.ore attaohments
to tills Agt:eement:
Attadul1c.ut A- @ AttJchment 13 I8J Attachment C '/&I
Attachment D if8]
IN WJTNE-8f> WHERlHOI'. .tile padie,s h~reto 'iu\V.e ,executed this Agre.emei\t by lh~ir _duly mlthoxized repres~lltativ(lf.:
_Qr 1lgeJ;lt6.as .Qf:lhe ,datewl'itt.cll b.elow,
CI<UID4JiJI C6I,ll\lT'I{,1'1> - Ct04JNTV WIDE
("li'arlldI'8111")
OOViElllNMEI\lT I'A'YMIEl\lT SiEB.Y1CE,I!\IC,
f / .
(1, / '1/'1 t/
-LL1:E.::f( LLl~:~,,:!d\J
Signtlttn~e, j
Mark E. MacKeuzie
ClllefExecutiv.c O(Jl1ic.t'l1
~J~':~:~P ~ fH
MOll. Micha~I]" Pt~itej'
Calhoun C.O.\:111ty Judge
Date 4-1-;).-/v
Date;
511/1 D
,r-=G~~~Y~T.
GPS Agreement ID No. lIX,.CAlJHOlJNCO-(XJlJNTYWlDE, REV01, 2012MAR28
Page ,6ofl2
r:020 I 0 Government Payment Service, Inc.
TX-Calhoun Co. - County Wide, RovOI, 2012Mar28
ATTACHMENT "A" - SERVICES
GPS Agreement No.: TX-CALHOUNCO-COUNTYWIDE, REV01, 2012MAR28
PaJ'tici[)lHil hasekeJ~tlthc fOUilwing ..ontiQrt$j4:acc;()rdance;",i~l1JbeJerms,of-s~ryice~ In theA~reeffl~lJt:
SERVICE MOm;::;
G'i)l'P(lyNe!.IJ(t,~ic
(/OI'PllyNrd aa/eway
GovPayiVl!1 Ctilllted
GOI!PayNi!! by Pl1mte
<fmJP((yNet CU:t:'lamized
EQUIPMENT MODES
_X_ Gpt'PayNet Gov$wipeWlj.uuits.requl!sted
-,-,,-. <GovPayNefBailCalf"'. ullifs:tequestet!
General Service Terms
Participant is responsible for advising GPS as to the
types of payments GPS is authorized to accept on
Participant's behalf (per the fees in Attachment "8")
and the type of service and equipment modes that
will apply to each payment type. ParNcipunt mny fll"
any til11(~ (I) authorize GPS to acc1.'~pt wJdilional types
or payrnents, (ii) cmj(;('j the processing through (IPS
of any types uf payments, (Hi) modif)tthc service or
c(jtlipment 1iwdes selected C:lbow~, (iv) modi(y the
aCCnUI11(s) 10 v'ihich GPS shaH direct p{ryrtlcnt~; to
Participantj or (v) add other agencies; departments or
sub"agenctts (" AfflHat(~d Agencies'!) to, or deJete
Affiliated Ag<.:ncies from P8rtie-ipant1s use of any
(iPS s(.'rvi(:t;~; and equipment hy specifying all such
changes to (iPS In writing (via klier, email, or
facsimik,),
Any such changes \viU be subject to GPS
acknowledgment nnd acceptance in writing, GFS
shall provide Pllfticipant witJran ii}Xialed Attachment
"A" to rencet any changes in tho optlonsPmtkipant
selects.
l>tulk!pan! warrants that nil service ami equIpment
seh.'lctions ParLkimmt makes and the extension or
termination of s~ryicc$ \\'1th resp.QGt to Aft1li~tcd
Agencies shall be in cornpliullcewith the laws and
regulnti(ms applicable to Participant's Oi"ganization.
Participant must follow GPS instructions and
procedure:; rcganli1\g displny or card association
logos,
Scrvic-e Modes
GovPayNetBasic
GovPayNet Basic is designed to be available 24
hours a day, 7 days a week, 365 days a year. GPS
w1ll provide PUlticipant with ac.cess, at Participant's
option, to "ProvicwEXP/' a secure websitc for
transaction administration and review, report
generation and analysis. For Bail Transactions,
GPS will make available a bail summary report to
Participant each day for all transactions completed
the previous day. For NOli-Bail Transactions, GPS
will make availuble a reconciliation repOlt 10
Participant each day for all transactions completed
the previous day. This report will also include any
open transactions not previously approved. For all
payments, GPS will forward electronically to
Participant's designated account(s) the funds for all
approved transactions within two business days after
transaction authorization, or will remit funds by
check if Pat1icipantso requests in writing.
GovPayNet Conned
All terms applicable to GovPayNet Basic apply. In
addition, GPS will provide a standard code base that
allows for datu integration between the GoyPayNet
and Participant's systems. Options for this
integration include code that allows for session
transfers bcl\yccn Participant's and GovPayNet
websitesj verification of transactions via data
exchanged in batch files between GovPayNet and
GPS Agreement ID No, TX-CALHOUNCO-COUNTYWlDE, REVOl, 20i2MAR28
Page 7 of 12
<1;)20 I 0 Government Payment Service, Inc.
Participant, and through export file of completed
transactions fonnatted for import into Participant's
system.
GovPayNet GateH>ay
All terms applicable to GovPayNet Basic apply. In
addition, GPS will provide an interface which
supports interoperable machine to machine
communication, integrated between the GovPayNet
system and Participanes systems. This web serv;ce
will allow Participant's users to obtain transaction
authorizations from Participant's web~ite without
navigating to web pages within GPS:
Q Enter Participant's web s.ite and select
payment types through Participant's system
a Use Participanfs web site to process a
payment transparently through GPS
o Never leave Participant's web site to
conclude a payment transaction
GPS provision of GovpayNet Gateway services shall
be conditioned upon Participant personnel providing
access and use permissions as GPS may reasonably
require for the implementation and operation of the
service in a safe, efficient, and secure manner.
GovPayNel hy Phone
All temlS applicable to Govl'ayNet Connect apply.
In addition, GPS will enable cardholders to:
Ii) Call the GPS Interactive Voice Response
("IVR") unit, toll..t1'ee, and enter payment
data
$ Have GPS validate payment infonnation
against data downloaded from Participant
G Complete a transaction by accessing a multi..
lingual (English and Spanish) Customer
Service R.epresentative ("CSR."), supported
by a language line for additional translation
services.
GOl'PayNet Customized
From time to time., GPS may enter into agreements to
develop custom solutions. Prices and terms shall be
negotiated and stated in a separate Attachment to the
Agreement.
TX-Calhoun Co, - County Wide, RevOI, 2012Mar28
Equipment Modes
GovPayNet Gov$wipe
Gov$wipe may be combined with any service mode.
GI'S will provide Participant with card readers and
peripheral equipment (cables, etc.), which are and
will remain the property of GPS. Participant
understands that GPS card readers are embedded with
proprietary technology ("Fil1nware"), GPS grants
Participant a license to use such card readers and
Fimnvare for the duration of the Agreement.
Participant's use of card readers and Firmware shaH
be limited to the puqJOses of this Attachment,
Acceptance and use of card readers does not convey
to Participant any title, patent, copyright or other
proprietary right in or to the Firmware. At all times,
UPS or its suppliers retain all rights to the Firmware)
including but not limited to updates, enhancements,
and additions. Participant shall not attempt to access
or disclose the Firmware to any party, or transfer,
copy, license, sublicense, m.odify, translate, reverse
engineer, decompile, disassemble, tamper with, or
create any derivative work based on Finnware.
Participant will Use reasonable care to protect card
I'enders from IOSSl theft, damage or any legal
encumbrance. GPS shall provide card readers and
installation instructions at service implementation
and when providing any replacement or additional
card readers, by shipment to a location Participant
designates or, at GPS' s option, Participant will allow
GPS and its designated representatives reasonable
access to Participant's premises for training purposes
and device installation. repair, removal, modification,
upgrades, and relocation.
GPS is solely responsible for the maintenance of any
card readers and shall supply Participant with
replacement card readers on Participant's request and
as GPS deems appropriate. Upon tennination of the
Agreement, GPS may require Participant to return
card readers to GPS, at GPS1s expense and by such
method as GPS specil1cs.
Participant may increase or decrease the number of
card readers deployed upon request in writing to and
accepted in writing by GPS. GPS shall
communicate any shipping and handling procedures
and costs to Participant prior to taking any requested
action.
Card readers arc designed to communicate cardholder
data to GPS through Participant's computing
equipment to which they are cable-attached via USB
port. lntemet access to GPS is required for
GPS Agreement ID No, TX-CALHOUNCO-COUNTYWIDB, REVOI, 2012MAR28
Page 8 of 12
@2010GovemmcntPaymentService, Inc.
TX-Calhoun Co. - County Wide. RcvOI. 2012Mar28
transaction processing and is enabled solely by
Participant's computers and networks. Participant is
responsible to use standard safeguards and practices
to keep its computct's ~nd networks secure and free
from malicious s()fhvare or hardware. GPS shall not
he held liable to Participant for exposure of
Participant's computers or networks to lU(tlicious
software or hardware of any kind.
GovPayNct BailCall
BailCall may be used for cash bail transactions and
with the Basic service mode only. In addition, GPS
will provide Palticipant with wall-mounted Hcotlrtesy
telephones" in accordance with the following terms.
Any telephones and peripheral equipment GPS
provides is and will remain the property of GPS. All
telephones will ring directly into the GrS call center
when the handset is lifted.
Participant shall be solely responsible for the
installation of telephones in Participant's premisest
consistent with GPS instructions and using qualified
technicians. Participant will use reasonable care to
protect telephones from loss, theft.. damage or any
legal encumbrance.
OPS shall provide telepbones and installation
instructions at service implementation and when
providing any replacement or additional telephones~
by shipment, at GPS's cxpense, to a location
Participant designates. If Participant elects to
terminate Bcd/Call or upon termination of the
Agreement, GPS will require Participant to return
telephones to (iPS, at GPS's expense and by slIch
method as GPS specifics.
Participant may increase or decrease the number of
telephones deployed upon request in writing to and
accepted in writing by GPS. GPS shall
communicate any shipping and handling procedures
and costs to Participant prior to taking any requested
action.
GPS Agreement JD No. TX-CALHOUNCO,COUNTYWlDE, REYOl, 2012MAR28
Page 9 of 12
@2010 Government Payment Service, Inc.
TX-Calhoun Co. - County Wide, RevOI, 2012Mar28
ATTACHMENT "B" - SERVICE FEE SCHEDULES
GPS Agreement No.: TX-CALHOUNCO-COUNTYWIDE, REV01, 2012MAR28
Servic~ Fee Schedule for Bail Payments
Service Fee for Payments via Service Fee for Payments via
Internet (Web/Gov$wipe@) Call Center/Live Agent
(Servioe Fee Schedule #97) (Service Fee Schedule #98)
-
7.0% 7.0%
all transactions all transactions
Service Fee schedule for Ba.i1.Related Payments
Service Fee for Payments via Service Fee for Payments via
Webl Gov$wipe@ Call Center/Live Agent
(Service Fee Schedule 99) (Service Fee Schedule 100)
3.5% 5.0%
(Minimum Fee: $3.50) (Minimum Fee: $5.00)
Aft Service Fees are Non-Refundable
Examoie:
Bail Payment Transaction
Web Payment Transaction Amount = $300.00
GovPayNet Fee = (300 x 0.07) ...... = $ 21.00
Total Payment .......................'.... = $321.00
GPS Agreement 1D No. TX-CALHOUNCO-COUNTYWIDE, REVO 1,20 12MAR28
Page 100fl2
(92010 Government Payment Service, Inc.
TX-Caihmm Co. - County Wide, RcvOl. 2012Mar28
ATTACHMENT "C" - SERVICE FEE SCHEDULE
Non-Crimillal Justice Paymellts
GPS Agreement No.: TX_CALHOUNCO-C01:JNTYWmE, REVOI, 2012MAR211
Payments Made via Intt3rr1et
(WebIGo\f$wlpe~
Service Fee Schedule #108
Transaction Range Service Fee
Amount
$0.01 > $50.00 $1.50
$50.01 > $75.00 $1.75
$75.01 > $100.00 $3.00
$100.01 > $150.00 $5.00
$150.01 > $200.00 $7.00
For each additional increment of $50.00,
or portion thereof, add $1. 75.
Telephone-Assisted Payments
(Cali Center/Live Agent)
Service Fee SChedule #109
~ Service Fee
. Transaction Range
I Amount
~...",.,~"".._,,_..-,,
j $0.01 > $50.00 $5.50
~
"
$50.01 > $75.00 $575
$75.01 > $100.00 $7.00
j $100.01 > $150.00 $9.00
ji
i!
'I $150.01 > $200.00 $11.00
I.
'I
J.
'I
For each additional increment of $50.00,
or portion thereof, add $1.75.
All Service Fees are /\Ion-Refundable
,-<\';-':
GPS Agreement JD No. TX-CALHOUNCO-COUNTYWlDE, REVOI, 2012MAR28
Page II of 12
COUNTY REPORTS:
The following monthly reports were presented:
1) County Treasurer: October 2012
2) County Clerk: December 2012
3) Justices of Peace:
i. Justice of the Peace #1: December 2012
4) Constable Precinct #3 Racial Profiling Report 2012
5) Constable Precinct #4 Racial Profiling Report 2012
A Motion to approve the County Reports was made by Judge Pfeifer and seconded by Commissioner Fritsch.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY, TEXAS
CALHOUN COUNTY TREASURER'S REPORT MONTH OF: OCTOBER 2012
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
GENERAL $ 17,385,233.92 $ 1,1l6.469.99 $ 2.483,207,71 $ 16,018,496.20
AIRPORT MAINTENANCE 47,522.98 273.56 2,612.79 45,183.75
APPELLATE JUDICIAL SYSTEM 1,411.98 157.60 0,00 1,569.58
COASTAL PROTECTION FUND 33,459.73 16.58 0,00 33,476.31
COUNTY AND DIST COURT TECH FUND 925.35 57.70 0,00 983.05
COUNTY CHILD WELFARE BOARD FUND 652.82 42.32 0,00 695.14
COURTHOUSE SECURITY 205,542.72 1.500.41 0,00 207,043.13
DIST eLK RECORD PRESER V ATlON FUND 3,222.89 250.42 0,00 3.473.31
CO eLK RECORDS ARCHIVE FUND 34,257.04 2,006.98 0,00 36,264.02
DONATIONS 117,843.14 506.98 1,579.69 116,770.43
DRUG!DWI COURT PROGRAM FUND-LOCAL 4,088,87 177.63 0.00 4,266.50
JUVENILE CASE MANAGER FUND 13,464,38 350.95 2,786.85 11,028.48
FAMILY PROTECTION FUND 5,089,75 62.22 0.00 5,151.97
JUVENILE DELINQUENCY PREVENTION FUND 8,531.86 4.23 0.00 8,536.09
GRANTS 267,093,90 491,571.18 172.174.94 586,490.14
JUSTICE COURT TECHNOLOGY 51,629.25 843.93 1,922.24 50,550.94
COUNTY CHILD ABUSE PREVENTION FUND 103.99 3.92 0.00 107.91
JUSTICE COURT BUILDING SECURITY FUND 14,190.68 150.37 0.00 14,341.05
LATERAL ROAD PRECINCT #1 4,238.75 4,324.98 4,237.60 4,326.13
LATERAL ROAD PRECINCT #2 4,238.75 4,325.00 4,237.60 4.326.15
LATERAL ROAD PRECINCT #3 4,238.75 4,325.00 4,237.60 4,326.15
LATERAL ROAD PRECINCT #4 4,238,76 4,325.00 4,237.61 4,326.15
PRETRIAL SERVICES FUND 58,489,92 28.99 0.00 58,518.91
LAW LIBRARY 182,774.57 1,196.90 623.70 183,347.77
LAW ENF OFFICERS STD. EDUe. (LEDSE) 17,155.33 8.50 0.00 17,163.83
POC COMMUNITY CENTER 35,800.14 2,867.74 I 1,072.25 27,595.63
RECORDS MANAGEMENT-DISTRICT CLERK 3,192.44 153.38 0.00 3,345.82
RECORDS MANAGEMENT -COUNTY CLERK 127,715.42 2,226.40 6.17 129,935.65
RECORDS MGMT & PRESERVATION 105,859.52 653.31 0.00 106,512.83
ROAD & BRIDGE GENERAL 1,446,397.49 37,237.06 0.00 1,483,634.55
SHERIFF FORFEITED PROPERTY 1,273.52 0.63 0.00 1,274.15
6MILE PIER/BOAT RAMP INSURlMAINT 62,256.25 30.86 2,511.79 59,775.32
CAPITAL PROJ - COASTAL MANAGEMENT POM 64,738.84 33,676.44 0.00 98,415.28
CAPITAL PROJ - ClAP COASTAL IMPROVEMENTS 156,873.17 475,050.15 15,255.15 616,668.17
CAPITAL PROJ-PARKING LOT 80,543.81 0,00 0,00 80,543.81
CAP PROJ-PCT 2 - STORM REPAIRS 17,796.13 0,00 0.00 17,796.13
CAPITAL PROJ-RB INFRASTRUCTURE 72,599.35 0,00 0,00 72,599.35
CAPITAL PROJ-SW AN POINT PARK 5,096.40 0.00 0,00 5,096.40
CAPITAL PROJ-AlRl'ORT RUNWAY IMPROV 153,687.13 0,00 23,018,28 130,668.85
CAPITAL PROJ~EMER COMM SYS 30,848,06 0,00 0,00 30,848.06
CAP PROJ~PORT ALTO PUBL BEACH-STORM REP 30,384,78 0.00 0.00 30,384.78
CAPITAL IMPROVEMENT PROJECTS 444,758,74 0.00 0,00 444,758.74
CAP PROJ- ANNEX II 25,755.89 0.00 0,00 25,755.89
CAP PROJ-ANNEX RENOVATION 16,141.40 0.00 16,141.40 0.00
CAP PROJ-HEAL TH DEPT RENOVATIONS 88,879.08 0.00 0.00 88,879.08
CAP PROJ - ENERGY EFFEClENCY ISECO STIMULUS 86,365.00 0.00 86.365.00 0.00
CPROJ - MMC CLINIC ACQUISITION LOAN 2,000,000.00 0.00 0.00 2,000,000.00
CPROJ - MMC BUSINESS IMPROVEMENT LOAN 1,500,000.00 0.00 0.00 1,500,000.00
CAP PROJ - OLIVWPORT ALTO AMBULANCE 600.00 0.00 600.00 0.00
ARREST FEES 892.54 594.40 1,486.94 0.00
BAIL BOND FEES (HB 1940) 1.110.00 795.00 1,905.00 0.00
CONSOLIDATED COURT COSTS (NEW) 21,153.38 9,886.65 31,040.02 0,01
DNA TESTING FUND 276.96 14.66 41.62 250,00
DRUG COURT PROGRAM FUND - STATE 445.15 175.59 620.75 (0.01
SUBTOTALS $ 25051080,67 $ 2196343,61 $ 2871922.70 $ 24375501.58
Page 1 of3
COUNTY TREASURER'S REPORT MONTH OF: OCTOBER 2012
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
OPERATlliGFUND-BALANCEFORWARD $ 25,051,080.67 $ 2,196;343.61 $ 2,871,922.70 $ 24,375.501.58
ELECTIONS CONTRACT SERVICE 37,189.15 12,966.36 ([,296,00) 51,451.51
EMS TRAUMA FUND 911.71 423.60 1,208.74 126.57
FINES AND COURT COSTS HOLDING FUND 7,847.31 0.00 0.00 7,847.31
INDIGENT CIVIL LEGAL SERVICE 486.00 238.00 724.00 0.00
JUDICIAL FUND (ST, COURT COSTS) 498.03 198.61 696.64 0.00
JUDICIAL SALARIES FUND 6,037.90 2.8[9,94 8,857.84 0,00
JUROR DONATIONMTX CRIME VICTIMS FUND 196.00 36,00 6.00 226,00
JUVENILE PROBA nON RESTITUTION 155.00 [41.96 145.00 [51.96
LIBRARY GIFT AND MEMORIAL 48,680.49 24.13 0.00 48,704,62
MISCELLANEOUS CLEARING 8,943.36 16,147,02 1,487.88 23,602.50
REFUNDABLE DEPOSITS 2,000.00 0.00 0.00 2,000,00
STATE CIVIL FEE FUND 5,848.59 2,426.08 8,274.67 0,00
ClVIL JUSTICE DATA REPOSITORY FUND 26.57 11.92 38,49 0,00
JURY REIMBURSEMENT FEE [,809.40 851.61 2,661.01 0,00
SUBTITLE C FUND 8,208.54 2,967.69 11,176.23 0,00
supp OF CRIM INDIGENT DEFENSE 866.86 424.03 1,290,89 0.00
TIME PAYMENTS 3,453.65 1,648.44 5.102.09 0.00
TRAFFIC LAW FAILURE TO APPEAR 1,612.57 957.05 2,569.62 0.00
UNCLAIMED PROPERTY 4,593.77 2.28 0,00 4,596.05
BOOT CAMP/JJAEP 16.97 0.00 0.00 [6.97
JUVENILE PROBA nON 103317.17 18417.2[ 33538.76 88,195.62
SUBTOTALS $ 25,293,779.71 $ 2,257,045.54 $ 2,948,404.56 $ 24,602,420.69
TAXES IN ESCROW 115,015.64 115,015.64
TO'fALOPERATING FUNDS $ 25293779.71 $ 2372 061.18 $ 2 948 404.56 $ 24717436.33
D A FORFEITED PROPERTY FUND 15,983.50 2.98 0.00 15,986.48
SHER[FF NARCOT[C FORFEITURES 9,741.79 1.82 0.00 9,743.61
CONSTRUCTION (JAIL) SERIES 2003 -1 & S 95.942.10 5,021.44 323.25 100,640.29
CERT. OF OB~CRTHSE REN. I&S FUND SERIES 2004 20.212.86 734.76 0.00 20,947.62
CAL. CO, FEES & FINES 98,285.72 254,726.38 193,987.48 159,024.62
OCEAN DRlVE [MPROVEMENTS 1.00 0.00 0.00 1.00
CERT OF OB-CRTHSE REF SERIES 2010 9,437.15 4,170.30 0.00 13,607,45
CERT OF OB-CRTHOUSE I&S SERIES 2012 20.05 1 772.60 0.00 1,792.65
TOT A I OTHER CO FUNDS 24962417 266 430 28 194310 3 3 I 3
MEMORIAL MEDICAL CENTER:
OPERATING 3,109,348.21 $ 2,711,174.75 $ 3,102,582.19 $ 2,717,940.77
REFUNDIMPREST ACCOUNT 5,072.01 0.95 0.00 5,072.96
INDIGENT HEAL THCARE 140.30 49,318.26 49,318.26 140.30
PRIVATE WAIVER CLEARING FUND 0.00 450,002.98 0.00 450002.98
TOTALS $ 3,114,560.52 $ 3,210,496.94 $ 3151,900.45 $ 3,17-3,157.01
DRAINAGE DISTRICTS
NO.6 15,780.03 $ [27.55 $ - $ 15,907,58
NO.8 105,641.98 38.83 J6.00 105,664,81
NO. 1 O~MAINTENANCE ]00,644.3] [69.02 13.00 [00.800.33
NO. 11 ~MAINTENANCE/OPERA TING 146,518.73 5,847.68 15,318.46 137,047.95
NO. l1~RESERVE 129,698.88 24.17 0.00 129723.05
TOTALS $ 498283.93 $ 6 207.25 $ [5347.46 $ 489,143.72
CALHOUN COUNTY WCID #1
OPERATING ACCOUNT $ 402,371.68 96.23 16514.49 $ 385,953.42
CALHOUN COUNTY NAVIGATION DIST.
MAINTENANCE AND OPERATING $ 214,297.53 $ 3,375.96 $ 8,384.37 $ 209,289.[2
CALHOUN COUNTY
FROST BANK $ 3227.24 $ - $ 8.74 $ 3,218.50
TOTAL MMC, DR. DIST., NAY. DIST, welD & FROST $ 4232740.90 $ 3 220 176.38 $ 3192 146.77 $ 4 260 761.77
rurAL ALL .tiUNU:S , > "',"",", ,.,"
Page 2 of3
COUNTY TREASURER'S REPORT I MONTH OF: OCTOBER 2012
BANK RECONCILIATION
LESS: CERT.OF DEP!
FUND OUTSTNDG DEP/ PLUS: CHECKS BANK
FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE
OPERATING * $ 24,717,436.33 $ 24,646,291.55 $ 229,319.57 $ 300,46435
D A FORFEITED PROPERTY FUND 15,986.48 0.00 0.00 15,986.48
SHERIFF NARCOTIC FORFEITURES 9,743.61 0,00 0.00 9,743.61
CONSTRUCTION (JAIL) SERIES 2003 - I & S 100,640.29 3,835,61 0.00 96,804.68
CERT. OF OB.CRTHSE REN. 1&8 FUND SERIES 2004 20,947.62 314,29 0,00 20,633.33
CERT OF OB-CRTHSE REF SERlES 2010 13,607.45 4,099,76 0.00 9,507.69
CERT OF OB-CRTHOOSE I&S SERIES 2012 1,792.65 1.792,60 0,00 0.05
CAL. CO FEES & FINES 159,024.62 26,562.36 10,516,05 142,978.31
OCEAN DRIVE IMPROVEMENTS. CAP PROJ 1.00 0.00 0.00 1.00
MEMORIAL MEDICAL CENTER:
OPERA TlNG t 2,717,940.77 499,999.70 713,172.05 2,931.113.12
REFUNDIMPRESTACCOUNT 5,072.96 0.00 0.00 5,072.96
INDIGENT HEALTHCARE 140.30 49,318.26 50,281.70 1,103.74
PRIVATE WAIVER CLEARiNG FUND 450,002.98 0.00 0.00 450,002.98
DRAINAGE DISTRICT:
NO.6 15,907.58 124,61 0.00 15,782.97
NO.8 105,664.81 19.15 0.00 105,645.66
NO. 10 MAINTENANCE 100,800.33 150.27 0.00 100,650.06
NO. II MAINTENANCE/OPERATING 137,047.95 5,625.34 0.00 131,422.61
NO. II RESERVE 129,723.05 0.00 0.00 129,723.05
CALHOUN CO. WCID#I
OPERATING ACCOUNT 385,953.42 0.00 0.00 385,953.42
CALHOUN CO. NA VIGA nON DlST:
MAINTENANCE/OPERATING **** 209,289.12 0.00 0.00 209,289.12
CALHOUN COUNTY
FROST BANK 3,218.50 0,00 0.00 3,218.50
TOTALS $ 29299941.82 $ 25 238 133.50 $ 1 003289.37 $ 5065097.69
.... THE DEPOSITORY FOR CALHOUN CO. NA V[GATION DISTRICT IS FIRST NATIONAL BANK - PORT LA V ACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS [S INTERNATIONAL BANK OF COMMERCE - PORT LA V ACA
*". THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS
Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I
hereby certifY that the current balances are conect to all monies th;M ye been received by the County Treasurer as of the date
of this report. ( . ~ ~ '
RH NDA S. KOKENA
COUNTY TREASURER
A P P RO..,'...\ #E':.[;'.~
. V '. -.ifflJJ
JAN 2 4 2013
CA'~HOLJN COUNTY
COMMISSIONERS COURT
Page 3 of3
. NlIlr,AcliRlCKE.c COU~U CLEijK
MONTHLY REPORT RECAPITULATION
OFFICE FUND -?I1JKEMBER 2012.
.............h
CIVIL FUNDS
Countv Fees
County Clerk's Fees
Recording
Probate
Civil
Total County Clerk's Fees
Judge's Fees
Probate
Civil
Total Judge's Fees
Probate Fees (Education Fees)
.Sheriffs Fees
Jury Fees
Law Library Fees
Beer Licenses
Appellate Fund (TGC)
Court Reporter Fees
Civil Indigent Fees
Record Management Fees (County Clerk)
Record Management Fees (County)
Security Fees (County)
Bond Forfeitures
Subtotal County Fees
$13,950.00
120.00
360.00
$14,430.00
22,00
22.00
16.00
150.00
420.00
60.00
180.00
130,00
2,195.00
65.00
507.00
0.00
$18,174.90
State Fees
Jucicial Funds
Marriage License Fees
Birth Certificate Fees
Total State Fees
SUBTOTAL
Overpmt of Filing Fees to be Refunded by Co. Clk.
TOTAL CIVIL FUNDS COLLECTED
Fine for contempt of court charge in Probate Court
CRIMINAL FUNDS
Total Criminal Court Costs & Fines & Pre-Trial Diversion
TOTAL FUNDS RECEIVED (As per ACS Report)
Bank Interest Earned
984.00
535.00
48,60
$19,742,50
$19,742,50
0,00
$19,742,50
$7,075.50
Less Refunds for Overpayment of Filing Fees
TOTAL FUNDS RECEIVED $26,818.00
0.00
ADJUSTED FUNDS RECEIVED
Plus Re-Deposit of NSF Checks (Not recorded in ACS)
Less NSF Checks (Not recorded in ACS)
Civil Escrow Acc'Ucourt costs-AG
Co. Clerk Check
AMOUNT DUE COUNTY TREASURER I $26,818.00 I
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION (con't)
OFFICE FUND - DECEMBER 2012
DISBURSEMENTS
CK#
Pavable To
Descriotion
Amount
$0.00
$0.00
$0.00
TOTAL DISBURSEMENTS
$0.00
CASH ON HAND. OFFICE FUND
Beginning Book Balance
Funds Received
Disbursements
Plus Redeposit of NSF Checks
Less NSF Checks
Ending Book Balance
$0,00
BANK RECONCILIATION OFFICE FUND
Ending Bank Balance
Outstanding Deposits'"
Outstanding Checks'"
Plus Other Items**
Less Other Items**
Reconciled Bank Balance
$0.00
~_....__.._...._.._.._..._...._...._. .-....-....-.... -..-... - ..._....-.... -....-....-....-....-.. -...-
CASH ON HAND. TRUST FUND
Beginning Book Balance
Funds Received
Disbursements
Ending Book Balance
$22,494.63
1,000.97
1,000.97
$24,496.57
BANK RECONCILIATION. TRUST FUND
Ending Bank Balance
Outstanding Deposilsu
Outstanding Checks"
Reconciled Bank Balance
$24,496.57
0.00
0.00
$24,496.57
"See Attached
~di~
SUBMITTED BY: Anita Fricke, County Clerk
ENTER COURT NAME:
ENTER MONTH OF REPORT
ENTER YEAR OF REPORT
CODE
CASH BONDS
ADMINISTRATION FEE. ADMF
BREATH ALCOHOL TESTING. BAT
CONSOLIDATED COURT COSTS - cce
COURTHOUSE SECURITY. CHS
CJP
CIVIL JUSTICE DATA REPOSITORY FEE - CJDR
CORRECTIONAL MANAGEMENT INSTITUTE - CMI
CR
CHILD SAFETY - CS
CHILD SEATBELT FEE - CSBF
CRIME VICTIMS COMPENSATION - CVC
DPSC/FAILURE TO APPEAR - OMNI - DPSC
FUGITIVE APPREHENSION - FA
GENERALREVENUE-GR
CRIM - IND LEGAL SVCS SUPPORT - IDF
JUVENILE CRIME & DEliNQUENCY - JCD
JUVENILE CASE MANAGER FUND - JCMF
JUSTICE COURT PERSONNEL TRAINING - JCPT
JUSTICE COURT SECURITY FUND - JCSF
JUROR SERVICE FEE - JSF
LOCAL ARREST FEES - LAF
LEMI
LEOA
LEOC
OCL
PARKS & WILDliFE ARREST FEES - PWAF
STATE ARREST FEES -SAF
SCHOOL CROSSING/CHILD SAFETY FEE. SCF
SUBTITLE C . SUBC
TABC ARREST FEES. TAF
TECHNOLOGY FUND - TF
TRAFFIC - TFC
TIME PAYMENT - TIME
LOCAL & STATE WARRANT FEES - WRNT
COLLECTION SERVICE FEE-MVBA - CSRV
DEFENSIVE DRIVING COURSE - DOC
DEFERRED FEE - OFF
DRIVING EXAM FEE- PROV DL
FlUNG FEE - FFEE
FILING FEE SMALL CLAIMS - FFSC
JURY FEE. JF
COPIES/CERTIFED COPIES - CC
INDIGENT FEE - CIFF Of INDF
JUDGE PAY RAISE FEE - JPAY
SERVICE FEE - SFEE
OUT.OF-COUNTY SERVICE FEE
EXPUNGEMENTFEE-EXPG
EXPIRED RENEWAL - EXPR
ABSTRACT OF JUDGEMENT - AOJ
ALL WRITS - WOP I WOE
DPS FTA FINE - DPSF
LOCAL FINES - FINE
LICENSE & WEIGHT FEES - LWF
PARKS & WILDliFE FINES - PWF
SEATBELT/UNRESTRAINED CHILD FINE - SEAT
., OVERPAYMENT ($10 & OVER) - OVER
., OVERPAYMENT (LESS THAN $10) - OVER
RESTITUTION - REST
PARKS & WILDLIFE-WATER SAFETY FINES-WSF
MARINE SAFETY PARKS & WILDLIFE - MSO
TOTAL ACTUAL MONEY RECEIVED
TYPE:
TOTAL WARRANT FEES
ENTER LOCAL WARRANT FEES!
STATE WARRANT FEES
DUE TO OTHERS:
DUE TO CCISD - 50% of Fine on JV cases
DUE TO DA RESTITUTION FUND
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
TOTAL DUE TO OTHERS
TREASURERS RECEIPTS FOR MONTH:
CASH, CHECKS, M.O.s & CREDIT CARDS
TOTAL TREAS. RECEIPTS
f' 12'NG.'1
R
AMOUNT
0.00
0.00
0.00
1,452.01
145.19
0.00
2.39
0.00
0.00
0.00
0.00
0.00
38.85
0.00
0.00
72.60
0.00
20.17
0.00
0.00
145.20
2.28
0.00
0.00
0.00
0.00
0.00
179.21
0.00
726.53
0.00
145.19
72.73
232.58
236.47
646.20
79.20
146.90
0.00
150.00
0.00
66.00
0.00
36.00
. 204.00
150.00
0.00
0.00
0.00
0.00
0.00
0.00
3,605.10
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
$8,559.80
AMOUNT
236.47
IRECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO_ REPORT
$236.47 RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
AMOUNT
Revised 117113
0.00 Pl.8\SIoINCLUlJ!: lJ,H.f{EQuI:Sllr~GDI5SUHSE:MENl
0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT
0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT
0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT
0.00 PLEASE INCLUDE DR REQUESW,G DISBURSEMENT {IF REQUIRED)
$0.00
AMOUNT
$8,559.80 Calculate from ACTUAL Treasurer's Receipts
$8,559.80
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
1/7/2013 COURT NAME: JUSTICE OF PEACE NO.1
MONTH OF REPORT: DECEMBER
YEAR OF REPORT: 2012
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45012 FINES 3,605,10
CR 1 000-001-44190 SHERIFF'S FEES 334.82
ADM/N/STRA T1VE FEES:
DEFENSIVE DRIVING 79.20
CHILD SAFETY 0.00
TRAFFIC 72,73
ADMINISTRATIVE FEES 146,90
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0,00
CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 298.83
CR 1000-001-44010 CONSTABLE FEES-SERVICE 150.00
CR 1 000-001-44062 JP FlUNG FEES 216.00
CR 1000-001-44090 COPIES / CERTIFIED COPiES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 5.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 646.20
TOTAL FINES, ADMIN, FEES & DUE TO STATE $5,255.95
CR 2670-001-44062 COURTHOUSE SECURITY FUND $145.19
CR 2720-001-44062 JUSTICE COURT SECURITY FUND $0.00
CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $145.19
CR 2699-001-44062 JUVENILE CASE MANAGER FUND $20.17
STA TE ARREST FEES
DPS FEES 83.14
P&W FEES 0.00
TABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 83.14
CR 7070-999-20610 CCC-GENERAL FUND 145.20
CR 7070-999-20740 CCC-STATE 1,306.81
DR 7070-999-10010 1,452,01
CR 7860-999-20610 STF/SUBC-GENERAL FUND 36,33
CR 7860-999-20740 STF/SUBC-STATE 690.20
DR 7860-999-10010 726.53
CR 7950-999-20610 TP-GENERAL FUND 116.29
CR 7950-999-20740 TP-STATE 116.29
DR 7950-999-10010 232.58
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.80
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 34.20
DR 7480-999-10010 36.00
Page 1 of 2
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
1/7/2013
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 1/7/13
COURT NAME: JUSTICE OF PEACE NO.1
MONTH OF REPORT: DECEMBER
YEAR OF REPORT: 2012
DR 7865-999-10010
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
72.60
TLlFTA-GENERAL FUND 12,95
TLlFTA-STATE 25.90
7.26
65,34
DR 7970-999-10010 38.85
JPAY - GENERAL FUND 20.40
JPAY - STATE 183.60
DR 7505-999-10010 204,00
JURY REIMB. FUND- GEN. FUND 14.52
JURY REIMB. FUND- STATE 130.68
DR 7857-999-10010 145,20
CIVIL JUSTICE DATA REPOS.- GEN FUND
CIVIL JUSTICE DATA REPOS.- STATE
0.24
2.15
DR 7856-999-10010
2.39
TOTAL (Distrib Req to Oper Acct)
$8,559,80
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD 0.00
DA - RESTITUTION 0.00
REFUND OF OVERPAYMENTS 0.00
OUT-OF-COUNTY SERVICE FEE 0.00
CASH BONDS 0.00
PARKS & WILDLIFE FINES 0.00
WATER SAFETY FINES 0.00
TOTAL DUE TO OTHERS $0.00
TOTAL COLLECTED-ALL FUNDS $8,559.80
LESS: TOTAL TREASUER'S RECEIPTS
OVER/(SHORT)
$8,559.80
$0,00
Page 2 of2
e
Bruce Blevins
,Constable Precinct 3
Calhoun County
Texas
211 South Ann, Suite 303
Port Lavaca, Texas 77979
361-553-4607
361-553-4646
January 7, 2013
The following information is data collected fromct!;~t'i9Cl>toll$ that occurred fi'om
Janumy 1,2012
During this time period 225 traffic stops were made. The following are categories with
information about the traffic stops.
Drivers Traffic stops Warnings Citations
White Males 97 94 3
Hispanic Males 60 57 3
Black Males 13 13 0
Asian Males 7 7 0
White Females 33 33 0
Hispanic Females 13 12 1
Black Females I I 0
Asian Females 1 I 0
Totals 225 218 7
Bruce Blevins
Constable Precinct 3
Calhoun County
Texas
211 South Ann, Suite 303
Port Lavaca, Texas 77979
361-553-4607
361-553-4646
A list is given below with specific information for each category where a citation was issued:
. White male's
Speeding: 86 mph in a 55 mph zone
Speeding: 77 mph in a 55 mph zone
Speeding: 69 mph in a 55 mph zone
Hispanic male's
Speeding: 80 mph in a 55 mph zone
Speeding: 83 mph in a 55 mph zone
Speeding 91 mph in a 55 mph zone
Hispanic Female
No Driver license
( driver anested for: leaving scene of a accident
and False Identification- Fugitive)
The average speed of the drivers who were issued citations for speeding 'was 26 M.P.H.
over the posted speed limit. Written or verbal warnings were given in 97% of the violations,
There was one arrest made during the course of the traffic stops made during this time period.
Sincerely Yours,
//f" . /( 4'
.~ /J.-A'-e~~
Bruce Blevins
2012 Racial Profile Report
To: Calhoun County Commissioner's Court
Fr: Calhoun County Constable Pet. #4 Fritz Wilke
Re: 2012 Racial Profile Report
The following information is data collected from traffic stops that occurred from January
01,2012 thru December 31, 2012.
During this time period a total of 173 traffic stops were made. The following are the
categories with information about the traffic stops.
White Male & Females 82
Hispanic Male & Females 78
Black Males & Females 12
Asian Males & Females 1
, Department Reporting System
Page I of I
The Texas Commission on Law Enforcement
Officer Standards and Education
. Home
. Forms and Requests
o Racial Prolilc Rcporlill~
o Report of Training
o Request Job Applicant Separation History (F5R)
. Receipts and Reports
o Department Training Report List
o Separation History Report List (F5R)
. Account InfOlmation
. Help
. LO~Ollt
Welcome to the TCLEOSE Department Reporting System!
Thank yon, your Racial Profile Report has been accepted.
Chit,t' Administrator:
Dcpar1lncnt:
J( 'LEOS!--; i\gL'll\:) \In:
Ikpartrl1cnt Address:
Your TCLEOSE Department Information
FRITZ (j WILKE ;\CCOllllll-lolder: Fril7 Wilke
CAU-IOlJN CO. CONSl. pel..:1- Account Expiration: 0710.3/2012
OS7 J 04 Account Ilolder Fmui]: fritzpwilkei(/;yahoo.colTl
1401 West iVlaln ACcuUllt Holder Phone: 361-935-57711
Port LavaL',!' IX 77979
IkpartlllL'lll PhllJ1C:
36155225l)g
TeLEDDS i\CCOIlIlI
f\clive:
NO
[)cpal'tnlcllt I:a'\:
J6155JhXI4
2012 Racial ProJile
Report on rik'.'
YFS Vie\\ Current Texas StalL' Radal
Profile Information
l'hicJ' Administrator
1.:lIlail:
I ol'hangc) our Departl1lcnt Inrormatlon. choo.:>c Al'COlllllln!lltll1allll11. Al'collJl1 Lpdah.'s Ihllll tilL' Menu.
frit/.p\\ ilke-l/;)alloo.ctlJll
https:/ltcleose.texas.goy/tcleoseDRS/main menu.cfm
1/111/')1111
BILLS:
Claims for Memorial Medical Center Operating Fund totaling $1,370,799.39 and for Indigent Healthcare totaling
$83,221.30 for a total amount of $1,454,020,69 were presented by Memorial Medical Center and after reading
and verifying same a Motion was made by Commissioner Fritsch and seconded by Commissioner Gaivan to
approve the bills and that all said claims are approved for payment.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Vendor Disbursement Claims for 2013 Budget totaling $884,718.98 and transfer to General Fund in the amount
of $7,398.62 and transfer to Calhoun County Indigent Health Care in the amount of $28,698.58 for a total
amount of transfers between funds of $36,097.20 for a total amount of $920,816.18 were presented by the
Calhoun County Treasure's Office and after reading and verifying same a motion was made by Commissioner
Fritsch and seconded by Commissioner Galvan to approve the bills and that all said claims are approved for
payment.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
IVendor Disbursement Claims for 2012 Budget totaling $170,541.44 and Transfer Between Funds to Calhoun
County Indigent Health Care in the amount of $54,522,72 for a total amount of $225,064.16 were presented by
the Calhoun County Treasure's Office and after reading and verifying same a motion was made by Commissioner
Fritsch and seconded by Commissioner Galvan to approve the bills and that all said claims are approved for
payment.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ----- Januarv 24. 2013
MEMORIAL MEDICAL CENTER OPERATING FUND
MEMORIAL MEDICAL CENTER WEEKLY CHECKS
Date Approved bv Countv Auditor (See attached lists)
12/5/2012 Weekly Payables
12/12/2012 Weekly Payables
12/12/2012 Weekly Payables
12/19/2012 Weekly Payables
12/19/2012 Patient Refunds
12/19/2012 Weekly Payables
12/26/2012 Weekly Payables
Total Payables and Patient Refunds
MEMORIAL MEDICAL CENTER PAYROLL
Date of Pavroll Run & Date Liabilitv Called In (See attached lists)
11/28/2012 Net Payroll
12/4/2012 Net Payroll
12/11/2012 Payroll Liabilities
12/18/2012 Net Payroll
12/20/2012 Payroll Liabilities
Total Net Payroll and Payroll Liabilities
GRAND TOTAL OPERATING FUND
APPROVED INDIGENT HEAL THCARE FUND EXPENSES
$ 234,348.20
310,654.11
292.00
160,699.45
5,159.10
9,957.30
74,721.46
76.12
$ 214,624.62
69,426.24
218,511.79
72,329.00
$ 795,831.62
$ 574,967.77
$1,370,799.39
$ 83,221.30
IGRAND TOT ALBILLS APPROVED 1124/2013
$1,454,020.69 I
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ---- Januarv 24. 2013
INDIGENT HEAL THCARE FUND:
INDIGENT EXPENSES
Donald Breech MD
Calhoun County Home Health
Coastal Medical Clinic
Clinical Pathology Labs
Michelle M. Cummins MD
Discovery Medical Network, Inc.
Laboratory Corporation of America
Mau-Shong Un MD
Memorial Medicai Center (In-patient $5,921.44 Out-patient $11,017.02 ER $1,818.66)
* Memorial Medical Center (In-patient $54,522,72)
Port Lavaca Clinic
Radiology Unlimited PA
Victoria Heart & Vascular Center
Victoria Surgical Associates
SUBTOTAL
Memorial Medical Center (Indigent Healthcare Payroll and Expenses)
TOTAL APPROVED INDIGENT HEAL THCAREFUNDEXpENSES
958,56
845,56
1,007.16
12.57
149.39
33.27
12.57
6.68
18,757.12
54,522.72
651.86
180.70
71.86
375.83
77,585.85
5,635.45
8:1,221.:10
I*Amount from 2012 Budget
54,522.721
IAmount from 2013 Budget
28,698.581
**$180.00 in Co-Pays were collected by Memorial Medical Center in December
@IHS
Source Totals Report
Issued 01/21/2013
Calhoun Indigent Health Care
12-1-12 through 12-31-12
For Vendor: All Vendors
Source Description
Amount Billed
Amount Paid
01 Physician Services
05 Lab/x-ray
08 Rural Health Clinics
10 Optional Services - Home Healt
13 Mmc - Inpatient Hospital
14 Mmc - Hospital Outpatient
15 Mmc - Er Bills
7,562.00
102.50
2,126.42
3,420.00
107,936.00
32,403.00
5,349.00
2,102.78
25.14
1,332.53
845.56 ,
60,444.16
11,017.02
1,818.66
Expenditures
Reimb/Adjustments
158,898.92
0.00
77,585.85
0.00
Grand Total
158,898.92
77,585.85
Fisca I Yea r
538,223.70
APPROVED
BY
JAN 2 1 2013
Payroll/Expenses
5,635.45
CAI..HOUN COUNT\"
AUDITOR
l~~V '14{..i.1cu~
Calhoun County Indigent Coordinator
800 01212013 02 CALHOUN COUNTY, TEXAS
DATE:
1/21/2013
2012
VENDOR # 852
CC Indigent Health Care
ACCOUNT
NUMBER
1000-800-98722-999
COUNTY AUDITOR
APPROVAL ONLY
APPROVED
BY
JAN 2 1 2013
CAI.HOUN COUNTY
AUDITOR
DESCRIPTION OF GOODS OR SERVICES
Transfer to pay bills for Indi ent
approved-by Commissioners Court ort
(for 2012 Bud et)
QUANTITY
Health Care
1/24/2013
THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE
OF MY OFFICIAL DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY
THIS OBLIGATION.
DEPARTMENT HEAD DATE
I CERTIFY THAT THE ABOVE ITEMS OR SERVICES vlERE RECEIVED BY ME
IN GOOD CONDITION AND REQUEST THE COUNTY TREASURER TO PAY
THE ABOVE OBLIGATION.
1/21/13
DATE
TOTAL
PRICE
$54,522.72
$54,522.72
800 01212013 01 CALHOUN COUNTY, TEXAS
DATE:
1/21/2013
CC Indigent Health Care
VENDOR # 852
ACCOUNT
NUMBER DESCRIPTION OF GOODS OR SERVICES
1000-800-98722-999 Transfer to a bills for Indi ent
a roved by Commissioners Court on
for a total of $83,221.30
($28,698.58-2013 Budget & $54,522.72-2012 Budget)
1000-001-46010
COUNTY AUDITOR
APPROVAL ONLY
APPROVED
BY
JAN 2 1 2013
CAL.HOUN COUNT1I
AUDiTOR
December Interest $0.00
THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE
OF MY OFFICIAL DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY
THIS OBLIGATION.
DEPARTMENT HEAD
DATE
I CERTIFY THAT THE ABOVE ITEMS OR SERVICES WERE RECEIVED BY ME
IN GOOD CONDITION AND REQUEST THE COUNTY TREASURER TO PAY
THE ABOVE OBLIGATION.
1/21/13
DATE
BY:
DEPA
TOTAL
PRICE
$28,698.58
$0.00
$28,698.58
2011 Calhoun Indigent Care Patient Caseload
Approved, Denied Removed Active Pending
Jan 7 22 10 152
Feb 9 13 17 156
Mar 32 33 26 153
Apr 8 19 28 164
May 6 19 16 149
Jun 25 21 23 146
Jul 1 19 5 140
Aug 1 13 39 108 2
Sept 2 43 32 79 11
Oct 8 15 27 62 16
Nov 7 8 21 47 15
Dec 1 24 27 30 14
YTD 107 249 271 1386 58
12 Mo Avg 9 21 23 116 5
2012 Calhoun Indigent Care Patient Caseload
Approved Denied Removed Active Pending
Jan 4 10 2 37 9
Feb 1 17 2 36 11
Mar 4 16 3 38 20
Apr 1 15 3 39 21
May 3 11 3 40 17
Jun 10 12 5 46 15
Jul 6 15 5 48 22
Aug 10 21 1 59 20
Sept 5 17 4 59 19
Oct 7 18 5 61 34
Nov 4 15 9 57 30
Dee 4 23 7 54 32
YTO 59 190 49 574 250
Monthly Avg 5 16 4 48 21
RUlI DATE: 01/11/13
TIME: 07:57
MEIIORIAL MEDICAL CEllTER
RECEIPTS FROM 12/01/12 TO 12/31/12
G/L
IlUllBER
CASH
MlQUN'!
~~~~._________~__n_______u_______'______________._____________o______.".".________________._______n_U____________n_______u____
RECEIPT PAY
DATE NUMEER TYPE PAYEH
50200.00012/31/12
50200.000 12/31/12
50200.00012/31/12
50200.00012/31/12
50200.000 12/31/12
50200.000 12/31/12
H'TOTALU 50200.00
50240.00012/03/12
50240.00012/03/12
50240.00012/03/12
50240.00012/04/12
50240.00012/05/12
50240.00012/05/12
50240.00012/06/12
50240.000 12/07/12
50240,00012/11/12
50240.00012/11/12
50240.00012/11/12
50240.00012/12/12
50240.00012/12/12
50240.000 12/ll/12
50240.00012/13/12
50240.00012/13/12
50240.00012/14/12
50240,00012/14/12
50240.00012/14/12
50240,00012/14/12
50240.00012/14/12
50240.00012/14/12
50240.00012/14/12
50240.00012/14/12
50240.00012/17/12
50240.000 12/17/12
50240.00012/10/12
50240.00012/10/12
"TOTlI1" 50240,000 COUNTY rNDIGEI!l COPAYS
PAGE 112
RCMREF
RECEIPT
/lMOUN'! NUMOER NAME
DISC COLL GL CASH
DATE INIT COOE ACCOUNT
10.00
20.00
10.00
10,00
10.00
10,00
10.00
10.00
10.00
20.00.
10,00
10.00
20.00
10,00
10.00
10.00
10,00
30,63
30.63-
10.00
10.00-
30.63'
30.00
.63
10,00
10.00
10.00
10.00-
180.00
FAG
J1G
JLG
JLG
FAG
FAG
2
2
2
2
2
2
DYT
DYT
DYT
DYT
JJG
MRF
DYT
JJG
CAM
CAN
CAN
AYK
AYK
AYK
KRR
CA.~
KRR
HEM
HER
HER
KRR
CAM
CAM
CAN
AYK
AYK
AYK
AYK
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
C"'~
CAN
DYT 2
DYT 2
DYT 2
DYT 2
DYT 2
DYT 2
DYT 2
DYY 2
DYT 2
MEMORIAL MEDICAL CENTER
Port Lavaca, Texas
MANUAL JOURNAL ENTRIES
MONTH OF
DECEMBER,2012
Page of
Debit Credit
Acct# JE# Description Check # Amount Amount
10255000 Indigent Healthcare 5,635.45
40450074 Reimbursement - Calhoun Cty 4,332.68
40015074 Benefits - FICA 214.58
40025074 Benefits - FUTA 4.61
40040074 Benefits - Retirement 239.80
60320000 Benefits - Insurance 779,88
40220074 Supplies - General 10.80
40225074 ' Supplies - Office 53.10
40230074 Forms -
40610074 Continuing Education -
40510074 Outside Services -
40215074 Freight -
40600074 Miscellaneous -
Mn
BY
....^
JAr~ I ~ -+m;r
CALHOUN COUNT1!'
",,",un ,
TOTALS 5,635.45 5,635.45
I
J
J
j
J
./
j
EXPLANATION FOR ENTRY
REVERSiNG:
YES
NO
JE#
RUN DATE: 01/12/13
TIME: 13:55
J.lEI,ORlAL I,IEDICAL CEIIlER
GI, DETAIL REPORT - COST CENTER SEQUENCE
FOR: 12/01/12 - 12/31/12
ACCT NUI,IBER & DESC DATE MEMO
40000074 SALARIES REG PROO -CALHOUN C
REFERENCE
JOURNAL CSi/EAT/SEQ
40000074 SALARIES REG PROD -CALHO BEGINNING BALANCE AS OP: 12/01/12
12/01/12 REVERSE ACCRUAL PR
12/13/12 PAY-P.ll/30/12 12/13/12 PR
12/27/12 PAY-P.12/H/12 12/27/12 PR
12/31/12 Accrual--Dayso 4 PR
12/31 ACTIVITY/END BALANCE
40005074 SALARIES OVERTIHE -CALHO BEGINNING BALANCE AS OF: 12/01/12
12/27/12 PAY-P.12/H/12 12/21/12 PR
12/31/12 Accrual--Dayso 4 PR
12/31 ACTIVITY/END BALANCE
40010014 SALARIES PTO/EIB -CALHO BEGINNING BALANCE AS OP: 12/01/12
12/01/12 REVERSE ACCRUAL PR
12/13/12 Auto PR Bene Accrual Re PR
12/13/12 Auto PR Bene Accrual PR
12/13/12 PAY-P,ll/30/12 12/13/12 PR
12/21/12 Auto PR Bene Accrual Re PR
12/21/12 Auto PR Bene Accrual PR
12/21/12 PAY-P.12/14/12 12/21/12 PR
12/31/12 Accrual--Days~ 4 PR
12/31 ACTIVITY/END BALANCB
40015014 PICA
-CALHO BEGINNING BALANCE AS OF: 12/01/12
12/01/12 REVERSE ACCRUAL PH
12/01/12 REVERSE ACCRUAL PR
12/13/12 PAY-P.ll/30/12 12/lJ/12 PR
12/13/12 PAY-P.ll/30/12 12/13/12 PR
12/21/12 PAY-P.12/H/12 12/21/12 PR
12/21/12 PAY-P.12/H/12 12/21/12 PH
12/31/12 Accrual--Dayso 4 PR
12/31/12 Accrual--Dayso 4 PR
12/31 ACTIVITY/END BALANCE
40025074 FUT
-CALHO BEGINNING BAIJu~CE AS OF: 12/01/12
12/21/12 PAY-P.ll/H/12 12/21/12 PH
12/31/12 Accrual--Dayso 4 PR
12/31 ACTIVm/END EALl\NCE
40040014 RETIRENENT
-CALHa BEGINNING EALANCE AS OF: 12/01/12
12/01/12 REVERSE ACCRUAL PR
12/13/12 AUTO HR COllTR - TSA-R PR
12/13/12 PAY-P.ll/30/12 12/lJ/12 PR
12/27/12 PAY-P.12/H/12 12/21/12 PR
192658362
192662 43
192664 42
192664363
192664 61
192664 4lJ
192658444
19 2651 83
192661 El
192662 84
192661 83
192663 81
192664 93
192664465
192658634
192658696
192662330
192662361
19 2664 509
192664540
192664653
19 2664 715
19 2664 511
192664181
192658822
192661159
192662423
192664602
PAGE 1
GLGLDC
ACTIVITY
BALANCE
48/798.28
-131.84
1,934.48/
1,814.40 /
535,56
4,212.60 53,010,88
132.03
4,32"'-
1.24
5.56 131 ,59
3,129.21
-29.88
.831.81
802.83
201.00'"
-802,83
662.36
312.48 ,/
E9.28
403.43 4,132.10
-1.91
-6,49
-1.52
20.49/'
87.59./
20.19-"
86.31/
24.68
5,16
231.01
229,10
4.13
4.61.....-
1.32
5,93
10,66
-8.10
-8,90
120.66
120.66/"
119,14 ./
RUN DATE: 01/12/13
THolE: 13:55
ACCT N1JlmRR & DESC
40040014 RETlREI4ENT
HEI,IORIAL MEDICAL CENTER
GL DETAIL REPORT - COST CENTER SEQUENCE
FOR: 12/01/12 - 12/31/12
DATE HElI,O REFERENCE
-CALHOUN C
12/31/12 Accrual--Days" 4
12/31 ACTIVlTY/END BALANCE
JOUPJIAL CSII/BAT/SBQ
PR 192664 841
40220014 SUPPLIES GENERAL -mHO BEGINNING BALANCE AS OF: 12/01/12
12/31/12 AUTO-TRAN/EXP.REPORT 000000 HM
12/31 ACTIVITY/END BALANCE
90 1 26
40225014 OFFICE SUPPLIES -CALHO BEGINNING BALANCE AS OF: 12/01/12
12/31/12 AUTO-TRAN/EXP.REPORT 000000 Nil 90 1 50
12/31/12 DEImT POTH & SON 354268-0 PJ 556 1220 52
12/31 ACTIVITY/END BALANCB
404500J.! RWIBURSEHENT
BEGINIUNG AND ENDING BALANCE:
COST CENTER TOTAL:
ENDING EALANCE GRAND TOTAL:
GRAND TOTAL ACTIVITY:
ACTIVITY
34.04
385.60
10,80/
10.80
3,65
49,45
53,10V
5,314.03
PAGE 2
GLGLOC
BALANCE
316,90
.00
10,80
-5.09
48,01
-53,048.09
4,908,55
5,314.03
RUN DATE: 12/05/12
TINE, 08:26
NENORIAL NEDlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/18/12
PAGE: 1
APOPEN
VEND#.NAME...........,...............CLS.INVOICE#..,......TAN DT.INV DT.DUE DT,CK DT..PC......,GROSS.....DISC.,...,NO-PAY........NET
A1100 ABBOTT LABORATORIES
SUPPLIES NURSERY N 600448639 112612 111612 121512 86,00 .00 86.00/
SUPPLIES NURSERY 600451716 112612 111812 121712 86.00 .00 86.00 ./
TOTALS...............,.;..................... , 172.00 .00 172.00
10785 ALFRED R CHRISTIAN ./
SUPPLIES OB 11-100-110961-12 112612 111412 121412 295.66 ,00 295,66
TOTALS..................,..... to...,.........: 295.66 .00 295.66
10554 ALLIED WASTE SERVICES #847 1059.60 ,/
BASIC SRV 12/1 - 12/31 0847-000481745 120312 112612 121612 1059.60 .00
TOTALS...............,.,.................,... : 1059,60 .00 1059.60
A1787 ANERlCAN COLLEGE OF HEALTH 325,00 ./
fIEl~BERSHIP DUES W 13379818 111912 102912 121512 325.00 .00
TOTALS............,...........,......,....... , 325.00 ,00 325.00
A2276 ARTHROCARE NEDICAL CORPORA ,/
SUPPLIES SURGERY fl 91055733 112612 111912 121812 721.14 .00 721.14
TOTALS...............,...........,........... : 721.14 .00 721.14
10297 ARUP LABORATORIES
OUTSIDE SRV LAB 50458938 113012 110112 120112 3017.36 .00 3017.36 ./
TOTALS,..............,...,.,...............,. : 3017.36 .00 3017,36
A2345 AT&T NOBILITY 312.43 /
TELEPHONE X11262012 113012 112612 121312 312.43 .00
TOTALS......,.................,.............. : 312.43 .00 312.43
B1075 BAXTER HEALTHCARE CORP
SUPPLIES CS INV N 38769220 112612 111612 121512 318,67 .00 318.67 ,/'
TOTALS..................,.....,......,....... : 318.67 .00 318.67
B1220 BECKI~ COULTER INC 3440.19/
LEASE LAB fl 5281829 112012 111212 121212 3440.19 .00
LEASE LAB 5281860 112012 111212 121212 3933.48 .00 3933.48 ./
SUPPLIES LAB 103131262 113012 100312 110312 1574.37 .00 1574.37 .;,
SUPPLIES LAB 103131265 113012 100312 110312 9515.51 .00 9515.51
TOTALS,.,.................................. .., 18463.55 .00 18463.55
10599 BIID, LLP 9672.92/
AUDITING FEES BKOO122036 113012 112712 112712 9672.92 .00
TOTALS........,......,............,.......... : 9672.92 ,00 9672.92
B1655 BOSTON SCIENTIFIC CORPORAT
SUPPLIES SURGERY fl 934657355 112612 111912 121812 716.00 .00 716.00/
TOTALS...,..,...........,.,...,......,.,..... , 716.00 .00 716.00
Cl033 CAD SOLUTIONS, INC
CAD CASES 201687 113012 103112 113012 1184.00 .00 1184.00,j
TOTALS...........,...,.......,.......,....... : 1184.00 .00 1184.00
Cl030 CAL CON FEDERAL CREDIT UNI 25.00/
ENPLOYEE DEDUCTION Iv 18309 113012 120412 120412 25.00 .00
RUN DATE; 12/05/12
TI1~E; 08;26
I1EMORIAL MEDICAL CENTER
AP OPEM INVOICE LIST THRU DUE DATE OF 12/18/12
PAGE; 2
APOPEM
VEMDi.MAlIE,...............,....,.,...CLS.INVOICE#......... TEN DT.INV DT.DUE DT.CK DT.,PC.......GROSS,..,.DISC.".,.MO-PAY,....,..NET
TOTALS...................................... .: 25.00 .00 25.00
C1048 CALHOUN COUNTY
FUEL W NOV2012 113012 112412 112412 134,44 .00 134.44 ~
TOTALS.......,.,.......................,.,... : 134.44 .00 134.44
C1203 CALHOUN COUNTY WASTE lIGHT 31.00/
I1ASTE PICKUP 326897 113012 120312 121512 31.00 .00
TOTALS............,....,...,......,..,.,..... ; 31.00 ,00 31.00
A1825 CARDIHAL HEALTH
SUPPLIES HUC HED II 08108300 113012 110912 110912 411.37 .00 411.37./
SUPPLIES HUC HED 08108316 113012 111612 111612 403.66 .00 403.66 ----
SUPPLIES HUC HED 08108334 113012 112312 112312 344.73 .00 344.73 /
TOTALS...,..........,...,.........,.,.....,.. ; 1159.76 .00 1159.76
10650 CAREFUSION 2200, INC
SUPPLIES SURGERY 9103892402 112712 111912 121812 58.12 ,00 58.12 /
TOTALS....................................., .1 58,12 .00 58.12
Z0850 CARNEN C. ZAPATA-ARROYO
SPEECH THERAPY W 24269 113012 113012 121512 300.00 .00 300.00/
TOTALS..............,........,...,.....,..... ; 300.00 .00 300.00
C1992 CDW GOVERNMENT, INC.
SUPPLIES IT II T105642 111912 111212 121212 217.91 .00 217.91......
SUPPLIES IT T177336 112712 111312 121312 887.39 ,00 887.39"
SUPPLIES IT T397351 113012 111912 121812 887.39 ,00 887.39 /
TOTALS..,................,.,...........,..... ; 1992.69 ,00 1992.69
10350 CENTURION HEDICAL PRODUCTS
SUPPLIES RADIOLOGY 91157611 112612 111912 121812 268.00 ,00 268,00/
SUPPLIES VARIOUS 91157612 112612 111912 121812 637.18 .00 637.18 ......-
TOTALS.........,.......,.,.,..............,., ; 905,18 ,00 905,18
C1478 CIlAIJNING L BETE CO INC
SUPPLIES HURS ADNIN II 52574439 113012 111912 121812 292,12 .00 292.12 ,/'
TOTALS.....,...............,....,...,.....,.. ; 292.12 .00 292.12
10792 CHS ATHLETIC BOOSTER CLUB
ADVERTISING 24267 113012 071612 081612 300.00 .00 300.00""'-
TOTALS........,.........,........,..,..,..,.. , 300.00 .00 300.00
C1730 CITY OF PORT LAVACA
WATER W 100812-110712 113012 111612 120512 1185.70 .00 1185.70./
liATER/SElIER 110812TOll0712 113012 111612 120512 6921. 35 .00 6921. 35.....
TOTALS.,....,.,........................,..... , B107.05 .00 8107.05
C2510 CPSI
STATEMENT PROCESSING II 761820 113012 110712 110712 31.20 .00 31.20 /
COLLECTIONS 762074 113012 110812 110812 8702,92 .00 8702.92 ./
RUN DATE, 12/05/12
TIME, 08,26
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/16/12
PAGE, 3
APOPEN
VEND#.NM~E......,.,........,.........CLS.INVOICE#.........TRN DT,INV DT.DUE DT.CK DT.,PC.,.,...GROSS.....DISC.....,NO-PAY...,.,..NET
EBOS 762874 113012 111212 111212 424.10 .00 424.10 --
STATEMENT PROCESSING 763706 113012 111512 111512 30.60 .00 30.60 .....
EBOS 764991 113012 112112 112112 371.34 .00 371.34./
STATEMENT PROCESSING 765781 113012 112612 112612 123.00 .00 123,00.-/
AP CHECKS 765858 113012 112612 112612 704.18 .00 704,18 ..-/
SERVICE CONTRACT A1211061378 113012 110712 110712 14981.00 .00 14981. 00 _
CPSI CREDIT CREDITl03112 113012 103112 103112 -63.68 .00 -63,68 .......-
TOTALS................,.,...,....,........... , 25304.66 .00 25304,66
10006 CUSTOM MEDICAL SPECIALTIES
SUPPLIES CT SCAN 147019 112612 111612 121512 555.44 .00 555.44 /
TOTALS,...........,........,..,......,....... , 555.44 .00 555.44
10368 DEWITT POTH & SON
OFFICE SUPPLIES BUSINESS 349804-0 111512 110912 121512 55.27 .00 55.27
OFFICE SUPPLIES PFS 349817-0 111512 110912 121512 66,71 ,00 66.71...-'
OFFICE SUPPLIES NURSE ADN 349973-0 111512 110912 121512 168.42 .00 188,42.-/
OFFICE SUPPLIES OB 350059-0 111512 111212 121512 6.95 .00 6,95 ./
OFFICE SUPPLIES ACCT 350093-0 111512 111212 121512 98.79 .00 98,79 ....--
OFFICE SUPPLIES ACCT 350159-0 111612 111312 121412 55.05 .00 55.05 --
OFFICE SUPPLIES VARIOUS 350340-0 111612 111412 121312 315.62 .00 315.62/'
OFFICE SUPPLIES LAB 349839-0 111912 110912 121512 9.20 .00 9.20 ---
OFFICE SUPPLIES NITRS ADMI 350356-0 111912 111412 121512 161.69 .00 181.69 .-
OFFICE SUPPLIES DIETARY 350764-0 112012 111612 121512 4.93 .00 4.93 -
OFFICE SUPPLIES CS INV 350870-0 112012 111912 121512 198.00 .00 196.00 -
OFFICE SUPPLIES CARDIO 350995-0 112712 112112 121512 58.99 .00 58.99 ,.....
OFFICE SUPPLIES VARIOUS 351415-0 113012 112612 121512 356.31 .00 356.31-
OFFICE SUPPLIES LAB 351643-0 113012 112812 121512 143.49 ,00 143.49--
TOTALS........................,...,........, .1 1739.42 ,00 1739,42
D1530 DIEBEL OIL CO IMC
FUEL W 07299 113012 113012 121012 47.04 .00 47.04 /'
TOTALS....................................... , 47.04 .00 47.04
10042 ERRE USA INC SURGICAL SYST 2087.06/
BUP,'LIES SURGERY 232709 112012 111412 121312 2087.06 .00
TOTALS...............................,....... : 2087.06 .00 2087.06
10701 FAGAN ANSWERING SERVICE All
OUTSIDE SRV WOMEN CLINIC 75823 113012 113012 113012 86.83 .00 86.83 ,.....
TOTALS,...........................,...,.,.... , 86.83 .00 86.83
F1100 FEDERAL EXPRESS CORP,
SHIPPING 11 2-096-93891 113012 112912 121412 17.78 ,00 17.78/
TOTALS..................,.....,.....,......,. , 17.78 .00 17.78
F1400 FISHER HEALTHCARE
INCENTIVE CREDIT ~I 4628471 113012 111312 121212 -226.93 .00 -226.93 /
SUPPLIES LAB 4626472 113012 111312 121212 49.63 .00 49.63/'
SUPPLIES LAB 4626474 113012 111312 121212 49.83 .00 49.83./
SUPPLIES LAB 4626475 113012 111312 121212 462.63 .00 462.63 ./
RUN DATE: 12/05/12
TII~E: 08:26
MEMORIAL ImDlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/18/12
PAGE: 4
APOPEN
VEND#.NANE.,............,.,....,..,.,CLS.INVOICE#.........TRN DT,INV DT.DUE DT.CK DT,.PC.,.....GROSS..,..DISC......NO-PAY"......NET
SUP~J.IES LAB 4805383 113012 111412 121312 232.96 .00 232.96 .-/
SUPPLIES LAB 6370976 113012 111912 121812 161.16 .00 161.16 ---
SUPPLIES LAB 6370993 113012 111912 121812 1973.15 .00 1973.15 ,.--
SUPPLIES LAB 8038027 113012 112112 121512 15.64 .00 15.64 /'"
TOTALS....................................., .: 2718.27 .00 2718.27
GOI00 GE HEADTHCARE
SRV CONTRACT 11/1 - 11/30 W 5510050 113012 110512 120512 447 .91 .00 447.91---
SRV CONTRACT 11/1 - 11/30 5510080 113012 110512 120512 3504.39 .00 3504.39/
TOTALS.,....,......................,.,....... : 3952.30 .00 3952.30
G1267 GUARANTEE SHOES
EMPLOYEE PURCHASE 6118 112712 111512 121512 182.95 .00 182.95 ./
TOTALS......................,......,......... : 182.95 .00 182.95
G0401 GULF COAST DELIVERY /
OOTSIDE SRV VARIOUS NOV2012 113012 113012 121512 175.00 .00 175.00
TOTALS.........,............................. : 175.00 .00 175,00
A1292 GULF COAST HARDWARE / ACE 9.29/
SUPPLIES PLANT OPS 11 072600 112612 111412 121312 9.29 .00
SUPPLIES PLANT OPS 072607 112612 111412 121312 32.52 .00 32.52 ,.--
SUPPLIES PLANT OPS 072858 112612 111312 121212 11.06 .00 11. 06 ---
TOTALS..........................,.....,.... ..: 52.87 ,00 52.87
G1210 GULF COAST PAPER COMPANY
SUPPLIES HOUSEKEEPING 14 485319 111612 111312 121212 105.30 .00 105.30 ,/
SUPPLIES HOUSEKEEPING 485320 111612 111312 121212 52.35 .00 52.35 /'
TOTALS..,.....................,.,.,.......... : 157.65 .00 157.65
H0030 H E BUTT GROCERY
SUPPLIES LAB II 486117 111612 111612 121512 1.46 .00 1.46 ,/
SUPPLIES DIETARY 484182 112612 111512 121412 268.58 .00 268.58/
SUPPLIES DIETARY 493077 112612 111912 121812 15.55 .00 15.55 /
TOTALS......,.................,.............. : 285.59 .00 285,59
HII00 HAYES ELECTRIC SERVICE
SUPPLIES LAB II A2121120-03 113012 112012 113012 2.27 .00 2.27/
TOTALS...............................,..,.... : 2.27 .00 2.27
10950 INFOLAB INC
CONTRACTED PRODUCT LAB II 3188492 113012 110712 120612 7950.00 .00 7950.00 /
INSTRmlENTS LAB 3190883 113012 111212 121112 1663.74 .00 1663.74 .......
SUPPLIES BLOOD BANK 3191387 113012 111612 121512 873.49 .00 873.49/
TOTALS..,.........,..........,.....,.,......, : 10487.23 .00 10487.23
10671 INNOVATIVE X-RAY SERVICES
IIONTHLY DECEIIDER 2012CL0515-5-8 113012 110112 120112 458.33 .00 458.33 ./
TOTALS..,......,...........,................. : 458.33 .00 458.33
Il263 IVANS
COLLECTIONS OCTOBER 2012 II 1200163325 113012 111212 121112 228.16 .00 228.16 /
RUN DATE, 12/05/12
TIHE: 08:26
HEHORIAL HEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/18/12
PAGE' 5
APOPEN
VEND~.Nm~E..........."..............CLS.INVOICE#,.,......TRN OT.INV OT.DUE DT.CK DT..PC.......GROSS.,...DISC.....,NO-PAY........NET
TOTALS......,................................ : 228.16 .00 228,16
J0150 J . J HEALTH CARE SYSTEMS,
SUPPLIES SURGERY 908998341 112612 111412 121312 458.67 .00 458.67 ./
SUPPLIES SURGERY 909024647 113012 111912 121812 42.00 .00 42,00/
TOTALS....,...................,.............. : 500.67 .00 500,67
K1231 KONICA MINOLTA HEDICAL IHA .,/
SRV CONTRACT NOV 24975 113012 110712 120712 510.00 .00 510.00
TOTALS..................,............,.,..... : 510.00 .00 510.00
10578 LUlIINANT ENERGY COHPANY LL
ELECTRICITY INV0505839 103112 110112 121712 2615.01 .00 2615.01 ./
TOTALS..................................,.... : 2615.01 .00 2615.01
R1452 IUffiISSA SUTHERLAND
FLEX SPEND REIMBURSEMENT W 24264 120312 120312 120312 311.90 .00 311.90/
TOTALS..........."....,.."......,........,. , 311,90 ,00 311. 90
M1500 IUffiKS PLUMBIMG PARTS
SUPPLIES PLANT OPS M 1170867 112612 111612 121512 199.S1 ,00 199.81 ,./
TOTALS....,.,...................,............ : 199.81 .00 199.81
112320 MEDIBADGE
SUPPLIES LAB M 559784 111912 111312 121212 95.95 .00 95.95/
TOTALS...........,.... ....,......... ,..,.....: 95.95 .00 95,95
M2S27 MEDIVATORS
SUPPLIES SURGERY M 1483402 112712 112012 121212 186.00 .00 186.00 ./
TOTALS..............,........,...,........... , 186.00 .00 186.00
M2485 I~DRAD IMC
SUPPLIES CT SCAR 10I 139389080 112712 111612 121712 269.16 .00 269.16 ,/
TOTALS.........,.,..,...................,.... , 269.16 .00 269.16
M2659 loIERRY X-RAY/SOURCEONE HEAL
SUFPLIES RADIOLOGY 11 30093437762 112612 111512 121412 161.53 .00 161.53 ---'
SUFFLIES I!RI 30093438984 112612 111612 121512 415.15 .00 415.15/
OUTSIDE SRV HAl1110 32590259394 113012 110212 120212 80.00 ,00 80.00 ./
OUTSIDE SRV 11Aln40 32590259395 113012 110212 120212 480.00 ,00 480.00 ./
TOTALS.................,..................... : 1136.68 ,00 1136.68
10791 MINDRAY DS USA, INC.
EQUIPMENT ANESTHESIA 0600224354 113012 111612 121512 3707.39 .00 3707.39/
EQUIPMENT ANESTHESIA 0600224681 113012 111912 121812 6042.85 .00 6042,85./
TOTALS........,........................,..... , 9750,24 ,00 9750.24
10441 1~IC EHFLOYEE BEMEFITS
WEEKLY CLAms 18307 113012 113012 113012 5571.70 .00 5571.70//
WEEKLY CLAUIS 18308 113012 120412 120412 13486.60 .00 13486.60
ADIIIN FEE 18306 120312 112912 112912 16236.25 .00 16236.25 /'
RUN DATE. 12/05/12 MEMORIAL MEDICAL CENTER PAGE: 6
TmE: 08:26 AP OPEM IMVOICE LIST THRU DUE DATE OF 12/18/12 APOPEM
VEMD#.MAME.......................... .CLS.IMVOICE#........ .TRN DT.IMV DT.DUE DT.CK DT. .PC...... . GROSS. ... .DISC..... .NO-PAY....... . NET
TOTALS....................................... : 35294.55 .00 35294.55
N3331 MOORE MEDICAL Ltc
SUPPLIES CLINIC II 97507615RI 112612 111412 121312 64.73 .00 64.73 /'
TOTALS....................................... : 64.73 .00 64.73
10536 NORRIS & DICKSON CO, LLC 70.30/'
PHAlIlIACEUTICALS 4028838 113012 112012 121012 70.30 .00
PHAlIlIACEUTICALS 4028839 113012 112012 121012 981.54 .00 981.54 ~
PHAlIlIACEUTICALS 4046606 113012 112712 121012 15.08 .00 15.08
PHAlIlIACEUTICALS 4046607 113012 112712 121012 800.61 .00 800.61 /
PHAlIlIACEUTlCALS 4047134 113012 112712 121012 17.81 .00 17.81''''/
PHAlIlIACEUTICALS 4051624 113012 112812 121012 2.26 .00 2.26
PHAlIlIACEUTICALS 4051625 113012 112812 121012 785.03 .00 785.03/
PHARllACEUTICAL CREDIT C1'170617 113012 112712 121012 -325.32 .00 -325.32/
TOTALS....................................... : 2347.31 .00 2347.31
10601 NOBLE Al1ERICAS ENERGY
ELECTRICITY 1232500002666449 113012 112012 113012 29016.04 .00 29016.04 ----
TOTALS...................................... .. 29016.04 .00 29016.04
N1225 NUTRITION OPTIONS
DIETICIAN W NOVElmER2012 113012 112912 121512 3500.00 .00 3500.00 ....-
TOTALS...................................... .: 3500.00 .00 3500.00
OM425 OWENS & MINOR
SUPPLIES CS IMV 2015794 111612 111312 121212 212.30 .00 212.30 ./
SUPPLIES EKG 2015879 111612 111312 121212 45.64 .00 45.64 ..--
SUPPLIES CS IMV 2015917 111612 111312 121212 13.53 .00 13.53 ,..-
SUPPLIES VARIOUS 2016112 111612 111312 121212 2369.38 .00 2369.38 _
SUPPLIES CS IMV 2017042 111912 111512 121412 33.86 .00 33.86 r-
SUPPLIES CS IMV 2017093 111912 111512 121412 12.24 .00 12.24 --
SUPPLIES VARIOUS 2017388 111912 111512 121412 1121. 27 .00 1121. 27 --
SUPPLIES SURGERY 2017504 111912 111512 121412 388.94 .00 388.94_
SUPPLIES lCU 2019083 113012 112012 112012 292.50 .00 292.50 ...-
SUPPLIES ICU CREDIT 2021873 113012 112812 112812 -292.50 .00 -292.50 -
TO'l'ALS...................,................... : 4197.16 .00 4197.16
Pl100 PC CONNECTION SALES CORP
SUPPLIES IT N 49603451 113012 101712 111612 99.22 .00 99.22 ,/
TOTALS....................................... : 99.22 .00 99.22
10790 PENNY NOLAN, INC.
CONTINUING EDUCATION 24265-1 120312 110912 120912 1225.00 .00 1225.00 ..-
TOTALS....................................... : 1225.00 .00 1225.00
10032 PHILIPS HEALTHCARE
SRV CONTRACT HAD 11128 - 925089309 113012 111312 121212 3185.00 .00 3185.00 ./'
TOTALS....................................... : 3185.00 .00 3185.00
P2200 PO~~R ELECTRIC
SUPPLIES PLANT OPS W 161232 112012 111312 121212 11.17 .00 11.17 ----
RUN DATE, 12/05/12
TmE, 08,26
MEMORIAL MEDICAL CENTER
AP OPEN IMVOICE LIST THRU DUE DATE OF 12/18/12
PAGE, 7
APOPEN
VEMD#.NAlIE...........................CLS.IMVOICE#.........TRN DT.IMV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS...................................... .1 11.17 .00 11.17
P2300 PRECISION THERAPEUTICS INC
SUPPLIES CS IMV N 36641 111912 111412 121312 79.30 .00 79.30 ./
TOTALS....................................... , 79.30 .00 79.30
P2370 PROGRESSIVE D~IICS !~DIC 315.95/
SUPPLIES SURGERY M 129918 112612 111512 121412 315.95 .00
TOTALS....................................... , 315.95 .00 315.95
Rl050 R G & ASSOCIATES INC 262.40/'
SALT DELIVERY !.I 207656 112612 111512 121412 262.40 .00
TOTALS...................................... .1 262.40 .00 262.40
R1268 RADIOLOGY UNLIMITED, PA 235.00 ,../
READING FEES ~1 24268 113012 120312 121512 235.00 .00
TOTALS....................................... , 235.00 .00 235.00
S1405 SERVICE SUPPLY OF VICTORIA 6.50/
DEPr REPAIR LAB W 700653903 113012 112912 120912 6.50 .00
TOTALS...................................... .1 6.50 .00 6.50
S1800 SHERWIN WILLIAMS
SUPPLIES PLANT OPS ~1 3961-0 112712 111512 121412 41.55 .00 41.55 ----
SUPPLIES PLANT OPS 3970-1 112712 111512 121412 81.40 .00 81.40;-
SUPPLIES PLANT OPS 0575-1 113012 082212 092112 20.48 .00 20.48
TOTALS....................................... , 143.43 .00 143.43
S1850 SHIP SHUTTLE TAXI SERVICE
OUTSIDE SRV ER W 24240 111612 111512 121412 71.00 .00 71.00 ..-
TOTALS....................................... , 71.00 .00 71.00
10699 SIGN AD, LTD.
ADVERTISING 160335 113012 111912 112812 375.00 .00 375.00 ----
ADVERTISING 160985 120312 120112 121012 375.00 .00 375.00-
TOTALS....................................... , 750.00 .00 750.00
S2400 SO TBX BLOOD & TISSUE CENT /......-
SUPPLIES CREDIT BLOOD BAN M 20125072 113012 111912 121812 -1428.00 .00 -1428.00
SUPPLIES BLOOD BANK 20125219 113012 111912 121812 3639.00 .00 3639.00
TOTALS....................................... , 2211.00 .00 2211.00
10333 SUNTRUST EQUIPMENT FINANCE
LOAN PYMT DECEMBER 1474361 113012 110612 120112 22688.57 .00 22688.57 .......-
TOTALS....................................... , 22688.57 .00 22688.57
S2951 SYSCO FOOD SERVICES OF 1145.16 /
SUPPLIES DIETARY 11 211291228 113012 112912 121812 1145.16 .00
TOTALS....................................... , 1145.16 .00 1145.16
M1301 TERRY W. !lADDUX 700.00"""'-
FLEX SPEMD REIMBURSEMENT 24266 113012 120312 120312 700.00 .00
RUN DATE' 12/05/12
TUIE, 08,26
MEMORIAL I'~DICAL CENTER
AP OPEN IMVOICE LIST THRU DUE DATE OF 12/18/12
PAGEl 8
APOPEN
VEMD#.NM1E...........................CLS.IMVOICE#.........TRM DT.IMV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 700.00 .00 700.00
T2230 TEX:.S lURED NUSIC INC
OUTISIDE SRV PLANT OPS W A700150 120312 120112 120112 59.95 .00 /'
59.95 ...--
OUTSIDE SRV PLANT OPS A700151 120312 120112 120112 73.95 .00 73.95
TOTALS...................................... .1 133.90 .00 133.90
T2303 TG
ENPLOYEE DEDUCTION W 18312 113012 120412 120412 173.89 .00 173.89 ./
TOTALS....................................... , 173.89 .00 173.89
S2679 THE ST JOHN COl1PANIES, INC
SUPPLIES VARIOUS N 0812342 112712 111512 121412 128.15 .00 128.15
TOTALS..................................... ..I 128.15 .00 128.15
T0801 TLC STAFFING
CONTRACT NURSE W 10784 111912 111312 121312 713.48 .00 713.48 ....-
CONTRACT NURSE 10774 113012 110612 120612 634.80 .00 634.80 ----
TOTALS...................................... .1 1348.28 .00 1348.28
Ul054 UNI!'IRST HOLDINGS
LAUNDRY ~lAINTENANCE W 8150590308 111612 111312 121212 35.91 .00 35.91 /'
TOTALS...................................... .1 35.91 .00 35.91
Ul064 UNIFIRST HOLDINGS INC
LAUNDRY HOSPITAL LINEN 8400135559 111612 111312 121212 701.75 .00 701.75/
LAUNDRY HOUSEKEEPING 8400135560 111612 111312 121212 205.34 .00 205.34/
LAUNDRY PLAZA 8400135561 111612 111312 121212 160.14 .00 160.14 ./
LAUNDRY DIETARY 8400135562 111612 111312 121212 174.86 .00 174.86 ,?
LAUNDRY OB 8400135563 111612 111312 121212 86.70 .00 86.70/
LAUNDRY HOUSEKEEPING 8400135564 111612 111312 121212 86.87 .00 86.87 ,/
LAUNDRY HOSPITAL LINEN 8400135808 112612 111612 121512 69L50 .00 694.50/
LAUNDRY SURGERY 8400135809 112612 111612 121512 348.59 .00 348.59./
TOTALS....................................... , 2458.75 .00 2458.75
Ul056 UNIFORlI ADVANTAGE
EMPLOYEE PURCHASE \1 4699001 113012 111912 121812 255.82 .00 255.82 ,../
TOTALS...................................... .1 255.82 .00 255.82
U2000 US POSTAL SERVICE
POSTAGE 24263 113012 112912 112912 190.00 .00 190.00 /
TOTALS...................................... .1 190.00 .00 190.00
V0555 VERIZON SOUTHWEST
TELEPHONE I~ 1977697111912 112612 111912 121412 58.38 .00 58.38/
TELEPHONE 5521567111912 112612 111912 121412 43.13 .00 43.43 ,/
TOTALS....................................... , 101.81 .00 101. 81
V0559 VERIZON ~IIRELESS
TELEPHOME 6813421192 113012 111612 121112 263.19 .00 263.19 /'
TOTALS....................................... , 263.19 .00 263.19
111005 ~IALlIART COl@lDNITY
msc SUPPLIES ~1 1119-1109 112612 111612 121212 436.42 .00 436.42/
RUN DATE, 12/05/12
TU~1 08126
NEMORIAL NEDlCAL CENTER
AP OPEN IMVOICE LIST TRRU DUE DATE OF 12/18/12
PAGE, 9
APOPEN
VEMD#.NAME.......................... .CLE.INVOICE#........ .TRN DT.IMV DT.DUE DT.CK DT..PC...... .GROSS... ..DISC..... .NO-PAY...... ..NET
MISC SUPPLIES OCTOBER2012 113012 101612 111112 419.37 .00 419.37 ./
TOTALS...................................... .1 855.79 .00 855.79
I1100 WEEi'RB USA LLC
SRV CONTRACT LAB 11 9101161362 113012 111412 121312 5947.00 .00 5947.00"'-
SUPPLIES LAB 9101162140 113012 111412 121312 63.37 .00 63.37 --
TOTALS......................... .............., 6010.37 .00 6010.37
\;1167 WESCOR INC
SUPPLIES LAB 11 440251 113012 110712 120612 270.89 .00 270.89 .-
TOTALS...... 10.. I...... ,.,. ."... It., Ot It....: 270.89 .00 270.89
10394 \iILLIAN E HElKAMP, TRUSTEE ,/
EMPLOYEE DEDUCTION 18310 120412 120412 120412 400.00 .00 400.00
TOTALS...................................... .1 400.00 .00 400.00
10429 WILLIAM E HEITKMIP, TRUSTE
EMPLOYEE DEDUCTION 18311 120412 120412 120412 495.00 .00 495.00 ./
TOTALE...................................... .1 495.00 .00 495.00
GRAND TOTALS................................., 234348.20 .00 234348.20
APPROVED
DEe 0 5 2012
COUNTY AUDi10fj;
C\:S.:f;l: I SO Cj l?3
+0
ft I :5 I ()'l 2-
\JQ\\)S
..1:c\ \ ::) 0 q ~4'
1\ \.:>1 D <.{ ~
IIM.Jt.~
Michael J. felfer
Calhoun COut~ Judge
Date: I-v-II~
.
~
RUN DATEl 12/12/12
TmEl 10,32
MEMORIAL I1EDICAL CENTER
AP OPEN IMVOICE LIST THRU DUE DATE OF 12/25/12
PAGE, 1
APOPEN
VEND#.NANE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
10659 AABB V
BLOOD BANK REFERENCE 24279 121012 120712 120712 150.00 .00 150.00
TOTALS...................................... .1 150.00 .00 150.00
A1680 AIRGAS-SOUT~~ST
11EDlCAL GAS !I 9010395908 113012 112012 122012 26.79 .00 26.79/
I~DlCAL GAS 9010431189 120312 112012 122012 189.90 .00 189.90 -;/
IIEDICAL GAS 9010431190 120312 112112 122112 15.73 .00 15.73
TOTALS...................................... ., 232.42 .00 232.42
10719 AUSTIN MEDICAL PRACTICE 2026.60/
OUTSIDE SRV WOMENS CLINIC 4819 121112 120512 122012 2026.60 .00
TOTALS....................................... , 2026.60 .00 2026.60
B1075 BAXTER HEALTHCARE CORP
SUPPLIES CS IMV I~ 38816871 113012 112612 122512 273.86 .00 273.86 ,,/
LEASE FEE 10801837 121112 112412 112412 6.49 .00 6.49 ,/
TOTALS....................................... , 280.35 .00 280.35
10350 CENTURION !~DlCAL PRODUCTS 1357.7 9 ./
SUPPLIES CS IMV 91161103 113012 112612 122512 1357.79 .00
TOTALS....................................... , 1357.79 .00 1357.79
C2510 CPSI
ACCUDOSE PHARllACY H 765688 121012 112612 112612 8100.00 .00 8100.00 ./
EBOS 767302 121112 113012 113012 153.54 .00 153.54 --
OFFICE SUPPLIES ACCT 769111 121112 120512 120512 492.50 .00 492.50/
OUTSIDE SRV ACCT 769214 121112 120512 120512 143.85 .00 143.851/'
TOTALS..... I....................,...,........: 8889.89 .00 8889.89
D1153 DARLING INTERNATIONAL INC. 35.00/
OUTSIDE SRV DIETARY 50012262951 113012 112012 121912 35.00 .00
TOTALS.................,..................... , 35.00 .00 35.00
10368 DEWITT POTH & SON
OFFICE SUPPLIES 110MEN CLI 351679-0 120712 112812 121512 48.83 .00 48.83'/
OFFICE SUPPLIES LAB 351813-0 120712 112912 121512 14.04 .00 14.04 ./
SUPPLIES PT CLINIC 351814-0 120712 112912 121512 273.79 .00 273.79/
OFFICE SUPPLIES ACCT 351852-0 120712 113012 121512 71. 39 .00 71.39 --
OFFICE SUPPLIES CS INV 351939-0 120712 113012 121512 292.00 .00 292.00 /
OFFICE SUPPLIES SURGERY 351948-0 120712 113012 121512 22.51 .00 22.51./
OFFICE SUPPLIES HIM 352293-0 120712 120512 121512 92.88 .00 92.88"""'-
OFFICE SUPPLIES HIN 352296-0 120712 120512 121512 204.89 .00 204. 89....-
OFFICE SUPPLIES HIM 352303-0 120712 120512 121512 103.16 .00 103.16 ,/
OFFICE SUPPLIES VARIOUS 352315-0 121012 120512 121512 235.17 .00 235.17/'
OFFICE SUPPLIES CS INV 352618-0 121012 120612 121512 255.50 .00 255.50/
TOTALS....................................... , 1614.16 .00 1614 .16
D1752 DLE PAPER & PACKAGING
FORNS CS IMV 11 6847 113012 112612 122512 155.80 .00 155.80 ,/
TOTALS....................................... , 155.80 .00 155.80
83400 EI1ERGENCY MEDICAL PRODUCTS 119.10 /
SUPPLIES CS IMV 11 1512258 113012 112012 121912 119.10 .00
RUN DATEl 12/12/12
TUIE, 10132
MEMORIAL !~DlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/25/12
PAGE, 2
APOPEN
VEND#.NANE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS...................................... .1 119.10 .00 119.10
F1400 FISHER HEALTRCARE
SUPPLIES LAB 11 7077165 113012 112012 121912 1359.59 .00 1359.59 --
SUPPLIES LAB 8038034 113012 112112 122012 675.26 .00 675.26/
SUPPLIES LAB 9495231 113012 112612 122512 410.90 .00 410.90/
SUPPLIES LAB 9495257 113012 112612 122512 1683.24 .00 1683.24/
TOTALS....................................... , 4128.99 .00 4128.99
Vi1300 GRAINGER
SUPPLIES PLANT OPS H 9002747922 112712 112112 122112 34.07 .00 34.07 .-
TOTALS...................................... .1 34.07 .00 34.07
A1292 GULF COAST HARDWARE 1 ACE
SUPPLIES PLANT OPS W 072781 113012 112612 122512 44.06 .00 44.06/
DEPT REPAIR HED BURG 072786 113012 112612 122512 30.99 .00 30.99/
TOTALS....................................... , 75.05 .00 75.05
G1210 GULF COAST PAPER COMPANY
SUPPLIES HOUSEKEEPING M 489027 112612 112012 121912 319.93 .00 319.93 ./
TOTALS....................................... , 319.93 .00 319.93
H0030 H E BUTT GROCERY
SUPPLIES DIETARY Ii 495065 112612 112012 121912 19.29 .00 19.29/
SUPPLIES DIETARY 497756 112612 112112 122012 261.65 .00 261.65/
SUPPLIES DIETARY 500324 113012 112212 122112 25.62 .00 25.62~
SUPPLIES DIETARY 504016 113012 112512 122412 13.68 .00 13.68
SUPPLIES DIETARY 504614 113012 112512 122412 35.57 .00 35.57/
TOTALS....................................... , 355.81 .00 355.81
10298 HITACHI NEDICAL SYSTEHS
HONTHLY 12/25 - 1124/13 PJIN0045529 113012 111512 122512 9166.67 .00 9166.67 ,/
TOTALS....................................... , 9166.67 .00 9166.67
10415 INDEPENDENCE IIEDICAL
SUPPLIES CS IMV 27594874 113012 112112 122012 101. 28 .00 101.28 /
TOTALS.................................,..... , 101.2B .00 101.28
I0950 INFOLAB INC
SUPPLIES VARIOUS H 3192589 113012 112612 122512 2326.39 .00 2326.39 /
SUPPLIES LAB 3192590 113012 112612 122512 1125.75 .00 1125.75/
SUPPLIES LAB 3193077 113012 112712 122512 210.23 .00 210.23/
TOTALS....................................... , 3662.37 .00 3662.37
11260 INTOXIMETERS INC
SUPPLIES LAB I.j 377728 113012 112112 122012 130.45 .00 130.45/
~OTALS...................................... .1 130.45 .00 130.45
10285 JA}~S A DANIEL /
JANUARY RENT 24272 121012 121512 121512 750.00 .00 750.00
TOTALS....................................... , 750.00 .00 750.00
10341 JENISE SVETLIK 304.93 /
FLEX SPEND REIMBURSEMENT 24281 121012 121012 121012 304.93 .00
RUN DATE, 12/12/12 MEMORIAL MEDICAL CENTER PAGE, 3
TIME' 10132 AP OPEN INVOICE LIST TSRU DUE DATE OF 12/25/12 APOPEN
VEMD#.NAME.......................... .CLS.IMVOICE#........ .TRN DT.IMV DT.DUE DT.CK DT. .PC..... ..GROSS.... .DISC..... .NO-PAY....... . NET
TOTALS...................................... .: 304.93 .00 304.93
10591 KIMBERLY CORlIIER 159.94 .......-
FLEX SPEND REIMBURSEMENT 24280 121012 121012 121012 159.94 .00
TOTALS.............................. to" .....: 159.94 .00 159.94
1'11511 !lARKETLAB, INC
SUPPLIES LAB 11 !1699282 113012 112012 121912 569.08 .00 569.08/
TOTALS...................................... .1 569.08 .00 569.08
N2659 !~RRY X-RAY/SOURCEONE HEAL
SUPPLIES VARIOUS 11 30093439995 113012 111912 121912 1239.95 .00 1239.95 --
TOTALS....................................... , 1239.95 .00 1239.95
!12650 I'~TLIFE 258.52 /
INSURANCE 1'I 18315 121112 120112 120112 258.52 .00
TOTALS....................................... , 258.52 .00 258.52
10441 !n1C ENPLOYEE BENEFITS
~~EKLY CLAIMS 18313 120712 120612 120612 6795.38 .00 6795.38/
~~EKLY CLAnlS 18317 121112 121112 121112 4797.73 .00 4797.73 .......-
TOTALS...................................... ., 11593.11 .00 11593.11
10536 NORRIS & DICKSON CO, Ltc
PHAlIlIACEUTlCALS 4058683 120712 112912 121012 17.13 .00 17.1V
PHAlIlIACEUTlCALS 4058684 120712 112912 121012 237.14 .00 237.14/
PHAlIlIACEUTICALS 4059049 120712 113012 121012 315.88 .00 315.88 -;;
PHARllACEUTICALS 4066122 120712 120312 122512 2360.22 .00 2360.22
PHARllACEUTlCALS 4066123 120712 120312 122512 2114.36 .00 2114.36/'
PHAlIlIACEUTlCALS 4069924 120712 120412 122512 376.11 .00 376.11/
PHARllACEUTICALS 4079844 120712 120612 122512 62.63 .00 62.63/
PHARllACEUTICALS 4079846 120712 120612 122512 254.13 .00 254.13 ./'
PHAlIlIACEUTlCALS 4080568 120712 120612 122512 85.39 .00 85.3V/
PHARllACEUTICALS 4081012 120712 120612 122512 4362.32 .00 4362.32/
PHAlIlIACEUTICALS 4081013 120712 120612 122512 716.32 .00 716.32/
PllARflACEUTICALS 4081146 120712 120612 122512 59.97 .00 59.97/
PHARllACEUTlCALS 4076162 121012 120512 122512 3884.70 .00 3884. 70 /
TOTALS.......................,.............. It 14846.30 .00 14846.30
N3866 !WSTAIN & ASSOCIATES
COLLECTIONS 11 OCT2012 120712 101212 111212 591.68 .00 591.68 /
TOTALS...................................... .1 591.68 .00 591. 68
10008 O!INI-PORT LAVACA 07, L.P. /
JANUARY RENT 24277 121012 121512 121512 . 10320.70 .00 10320.70 .
TOTALS...................................... .1 10320.70 .00 10320.70
OM425 o~reNS & MINOR 1043.43/
SUPPLIES SURGERY 2019309 112612 112012 121912 1043.43 .00
SUPPLIES VARIOUS 2019322 112612 112012 121912 3340.44 .00 3340.44 /
TOTALS....................................... , 4383.87 .00 4383.87
00450 PATRICIA OWEN 762.80 /
FLEX SPEND REIMBURSEMENT W 24282 121012 121012 121012 762.80 .00
RUN DATE 1 12/12/12
TIME: 10132
MEHORIAL !~DlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/25/12
PAGE, 4
APOPEN
VlJMD#.NMIE.......................... .CLS.INVOICE#........ .TRN DT.IMV DT.DUE DT.CK DT. .PC...... .GROSS... ..DISC..... .NO-PAY....... .NET
TOTALS...................................... .1 762.80 .00 762.80
10541 PLATlNUN CODE
SUPPLIES LAB 152483 113012 112112 122012 134.12 .00 134.12/
TOTALS...................................... .J 134.12 .00 134.12
P2200 PO~mR ELECTRIC /
SUPPLIES PLANT OPS ~I 161305 113012 112112 122012 4.78 .00 4.78
TOTALS...................................... .1 4.78 .00 4.78
10782 PRIVATE WAIVlJR CLEARING AC
WAIVER PAYlIENT 24276 121012 120112 120112 150000.00 .00 150000.00 ,,-
TOTALS....................................... , 150000.00 .00 150000.00
G0425 ROBERTS, ROBERTS & ODEFEY. 21362.00/
LEGAL FEES !1 061912 121112 061912 071812 21362.00 .00
TOTALS....................................... , 21362.00 .00 21362.00
10431 ROY ALLEN !lARTIN
PROFESSIONAL FEES 24270 120712 120712 120712 3867.00 .00 3867.00/
TOTALS...................................... .1 3867.00 .00 3867.00
S1405 SERVICE SUPPLY OF VICTORIA
SUPPLIES PLANT OPS !1 700652790 121012 112012 121012 150.10 .00 150.10/
SUPPLIES PLANT OPS 700654191 121012 113012 121012 30.44 .00 30.44 ----
TOTALS....................................... , 180.54 .00 180.54
S1800 SHERWIN WILLIAMS
SUPPLIES 11 4226-7 113012 112112 122012 21.29 .00 21. 29 ./
TOTALS....................................... , 21.29 .00 21.29
T0500 TEMI REHAB 27046.88 /
!IONTH OF NOVE!IBER l~ 24278 121012 121012 121012 27046.88 .00
TOTALS...................................... .: 27046.88 .00 27046.88
10765 TEXAS HOSPITAL ASSOCIATION .......-
AHA DUES 1/1/13 - 12131/1 00152967 120712 120512 120512 9252.00 .00 9252.00
TOTALS...................................... .1 9252.00 .00 9252.00
T2235 TEXAS SOCIAL SECURITY PROG
TX SS PROGRAN !1 18314 121012 121012 121012 35.00 .00 35.00 /
TOTALS....................................... , 35.00 .00 35.00
S2679 THE ST JOHN COMPANIES, INC /
SUPPLIES CS IMV H 08017192 113012 112112 122012 205.00 .00 205.00
TOTALS...................................... .1 205.00 .00 205.00
T0801 TLC STAFFING
CONTRACT NURSE l~ 10818 112612 112012 122012 1016.08 .00 1016.08 ./
TOTALS...................................... .1 1016.08 .00 1016.08
Tl724 TOSHIBA A1IERlCA !IEDlCAL SY
SRV CONTRACT RAD 12/20-11 10032771 113012 112012 121912 9874.50 .00 9874.50 /
RUN DATE, 12/12/12
TIME, 10,32
ME!IORIAL I,~DICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 12/25/12
PAGE, 5
APOPEN
VEND#.NA!~...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
U1054 UNIFIRST HOLDINGS
LAUNDRY MAINTENANCE
Ul064 UNIFIRST HOLDINGS INC
LAUNDRY HOSPITAL LIMEN
LAUNDRY HOUSEKEEPING
LAUNDRY PLAZA
LAUNDRY DIETARY
LAUNDRY OB
LAUNDRY HOUSEKEEPING
LAUNDRY HOSPITAL LINEN
LAUNDRY SURGERY
10172 US FOOD SERVICE
SUPPLIES DIETARY
SUPPLIES DIETARY
V0555 VERIZON SOUTHWEST
TELEPHONE
TOTALS.............. 00..... o' 00....... to .t...l
W 8150591059 112012 112012 121912
TOTALS............................ ...........:
8400135936 112012 112012 121912
8400135937 112012 112012 121912
8400135938 112012 112012 121912
8400135939 112012 112012 121912
8400135940 112012 112012 121912
8400135941 112012 112012 121912
8400136169 113012 112312 122212
8400136170 113012 112312 122212
TOTALS...................................... .1
4108882 113012 112912 121912
4108883 113012 112912 121912
TOTALS....................................... ,
M 5520220112812 121012 112812 122312
TOTALS....................................... :
K1751 VICKY KALISEK
FLEX SPEND REIMBURSEMENT W 24283 121012 121012 121012
TOTALS....................................... ,
10472 VISA
MISCEL~OUS
10716 VIVONET INCORPORATED
SUPPLIES DIETARY
I1100 WERFEB USA LLC
SUPPLIES LAB
10/24-11/25 121112 112512 122012
TOTALS....................................... ,
IMV010212
113012 112112 122012
TOTALS..... to...,....... .t....... .00.. It.....:
M
9101171344
113012 112612 122512
TOTALS....................................... ;
GRAND TOTALS. .......... ... ............ to.....:
C K$ # 15/0'15
,\,,0
tl-\SII;l.'7
Vb;\) c.\otI5Ibi/J
!4,PPROVED
GEL " 2 2012
coUNl\f AUDiTOR
-f/ild\~ .,~ ilfV
Michael J. PieBer
CalhDuil CDUntY Judge
Date:_ t 1 v 14' 11./
9874.50
9874.50 .00
35.91 .00
35.91 .00
900.14 .00
205.34 .00
177.27 .00
174.86 .00
86.70 .00
85.77 .00
677.75 .00
348.59 .00
2656.42 .00
3656.98 .00
26.50 .00
3683.48 .00
106.72 .00
106.72 .00
257.54 .00
257.54 .00
2011.24 .00
2011.24 .00
189.00 .00
189.00 .00
98.00 .00
98.00 .00
310654.11 .00
35.91"""-
35.91
900.14/
205.34/
177.27/
174.86/
86.70/
85.77/
677.75/
348.59 ......-
2656.42
3656.98 /
26.50/
3683.48
106.72 /
106.72
257.54 /
257.54
2011.24/
2011.24
189.00,/
189.00
98.00/
98.00/
310654.11
RUN DATE:12/12/12 MEMORIAL MEDICAL CENTER PAGE 1
TlME.l0,18 CHECK REGISTER '- USe As P"-'j(l..\:'le L '.S'1' GLClUlEG
12/12/12 THRU 12/12/12
BANK--CHECK----------------------------------------------------
CODE NUNBER DATE AMOUNT PAYEE
~-----------------------------------------------------------------------------------------------------------------------------------
(!.\<-"
AlP 151073 12/12/12
AlP ~}l.t51074 12/12/12
TOTALS.
20.00
272;00
292.00
PORT LAVACA NOONDAY LIONSC 14..6 ..;> l4 C\3 FOD d Ra.!\ y - F ce. (Pt.. b I: c .Re la..J ',b "s)
_ \""".\..,,-n~ Re...-\\"A'cl
APPROVED
BEt j 2 2012
COUNTY AUDITOR
jJVldJ~)~k:
Michael../. Pfeifer
Calhoun County Judge
Date:__)2J..'i..- / 7 _
&-
RUN DATEI 12/19/12
THIEl 10130
1.~I'IORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 1
APOPEN
VENDff.NA!IE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE ~T.CK ~T..PC.......GROSS.....DISC......NO-PAY........NET
All00 ABBOTT LABORATORIES ./
SUPPLIES NURSERY 11 600521692 120712 113012 122912 172.00 .00 172.00
TOTALS....................................... , 172.00 .00 172.00
A1490 ADVERTISING ON AIR 165.00/
ADVERTISING 12/9 - 219/13 7644-22 120412 112712 122712 165.00 .00
TOTALS....................................... , 165.00 .00 165.00
A1790 AFLAC
ONLINE BILLING CHECK REMI 11 507139 121312 010113 010113 3128.99 .00 3128.99 0/
TOTALS....................................... , 3128.99 .00 3128.99
A1680 AIRGAS-SOUTHI~ST 1761.63/
NEDICAL GAS RENTAL 11 9010620078 121112 113012 123012 1761.63 .00
TOTALS....................................... , 1761. 63 .00 1761. 63
A1360 ANERISOURCEBERGEN DRUG COR
PllAR!lACEUTlCALS 11 037-623969 121312 062621 072512 66.58 .00 66.58 v'
PHARllACEUTICALS 067-623968 121312 062612 071012 26.07 .00 26.07/
PHARllACEUTICALS 704443347 121312 082312 091012 12.99 .00 12.99/
TOTALS....................................... , 105.64 .00 105.64
A2218 AQUA BEVERAGE COl1PAI1Y
SUPPLIES LAB N 439261 121712 110212 120112 10.67 .00 10.67 ,/
TOTALS....................................... , 10.67 .00 10.67
A2600 AUTO PARTS << !lACHlNE CO.
SUPPLIES BIO MED 11 662562 113012 112712 122612 79.40 .00 79.40 ./
SUPPLIES BIO~IED 663556 121012 120612 010513 7.20 .00 7.20"'-
TOTALS....................................... , 86.60 .00 86.60
Bl075 BAXTER HEALTHCARE CORP
SUPPLIES CS IMV 11 38848413 121012 112912 122812 181.20 .00 181.200/
"IV PilllP LEASE 12/1 - 1111 38878217 121112 120312 010213 2767.00 .00 2767.00./
IV LEASE 12/1 - 111/13 38879108 121112 120312 010213 190.50 .00 190.50'/
SUPPLIES CS INV 38922791 121712 120612 010513 595.65 .00 595.65,/'
IV PilllP LEASE 12/7 - 1171 38932348 121712 120712 36.95 .00 36.95 ../
TOTALS...................................... .1 3771.30 .00 3771.30
B1220 BECKMAN COULTER INC 407.7~/
SUPPLIES LAB 11 103214969 121112 112812 122712 407.72 .00
SUPPLIES LAB 103224439 121112 120312 010313 1682.15 .00 1682.15 /
SUPPLIES LAB 103220562 121712 120312 010213 150.00 .00 150.00,/,
SUPPLIES LAB 103222661 121712 120312 010313 11090.18 .00 11090.18
SUPPLIES LAB 103224675 121712 120312 010213 5666.48 .00 5666.48 ::/
SUPPLIES LAB 103224727 121712 120412 010313 4496.99 .00 4496.99 v'
SUPPLIES LAB 103227686 121712 120612 010513 64.50 .00 64.50
5283096 121712 113012 122912 5382.13 .00 5382.13 .......-
TOTALS....................................... , 28940.15 .00 28940.15
B1800 BRIGGS HEALTHCARE 124.59'/
SUPPLIES CS INV !I 6810104 RI 121312 120512 0104i3 124.59 .00
RUN DATEI 12/19/12
Tn~, 10,30
!IEHORIAL I1EDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE' 2
APOPEN
VEND~.N~...........................CLS.INVOICE#.........TRN DT.INV DT.DUE UT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS...................................... .1 124.59 .00 124.59
B0437 C R BARD INC
SUPPLIES CS IMV H 43682068 121812 121212 011112 216.75 .00 216.75 ../
TOTALS....................................... , 216.75 .00 216.75
Cl030 CAL COli FEDERAL CREDIT UNI ./
EMPLOYEE DEDUCTION W 18320 121812 121812 121812 25.00 .00 25.00
TOTALS....................................... , 25.00 .00 25.00
10381 CAREFUSION 211, INC
SRV CARDIO 11/20/12 - 111 54411 121812 121712 121712 4045.00 .00 4045.00'/
TOTALS...................................... .1 4045.00 .00 4045.00
10650 CAREFUSION 2200, INC
INSTRUlIENTS SURGERY 9103921311 121312 120512 010413 100.68 .00 100.68 /
TOTALS....................................... , 100.68 .00 100.68
10787 CARNES COHPANY INC.
DEPT REPAIR OB 0438421 120712 112912 122812 129.69 .00 129.69 ,/
TOTALS...................................... .1 129.69 .00 129.69
C1992 CDVl GOVERNMENT, INC. 92.00/
SUPPLIES IT !I T834867 121112 113012 123012 92.00 .00
SUPPLIES IT V027534 121112 120612 010513 65.60 .00 65.60/
TOTALS..................................... ..I 157.60 .00 157.60
10350 CENTURION MEDICAL PRODUCTS
SUPPLIES CS IMV 91163053 113012 112812 122712 342.91 .00 342.91,/
SUPPLIES CS IMV 91167678 121012 120412 010313 31.00 .00 31.00 ../
TOTALS....................................... , 373.91 .00 373.91
10661 CENTURYLINK
TELEPHOMES 1240448839 121112 120312 010213 213.21 .00 213.21 ,/
TOTALS....................................... , 213.21 .00 213.21
10720 CHRIS RM~IREZ, JR.
RECERTIFICATION 12048 121712 120612 010513 380.00 .00 380.00/
RECERTIFICATION 12049 121712 120712 010613 190.00 .00 190.00/
TOTALS.......,..,.......... ..................1 570.00 .00 570.00
10786 CLINICAL PATHOLOGY
OUTSIDE SRV LAB NOVEI'IBER2012 121112 113012 123012 4267.45 .00 4267.45 ......
TO'l'AtJS....................,.................. : 4267.45 .00 4267.45
C2155 COOK !~DlCAL INCORPORATED
SUPPLIES ULTRASOUMD V3142663-N 121012 120512 010413 120.89 .00 120.89 V'
TOTALS....................................... , 120.89 .00 120.89
C2510 CPSI
ELECTRONIC PAYSTUBS H 770153 121712 121112 121112 151.55 .00 151.55 ,./
RUN DATEl 12/19/12
TII~E I 10130
I'~NORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 3
APOPEN
VEND#.NAME...........................CLS.INVOICE#.........TRN DT.INV DT.DUE Dr.CK Dl..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS...................................... .J 151.55 .00 151.55
10006 CUSTOM I1EDlCAL SPECIALTIES /
SUPPLIES RADIOLOLGY 147810 121312 120512 010413 63.26 .00 63.26
TOTALS....................................... , 63.26 .00 63.26
10509 DA&E /
ACCT FEES 24289 121712 120712 010613 1785.00 .00 1785.00
TOTALS...................................... .1 1785.00 .00 1785.00
113290 DEBORAH WITTNEBERT 14.77/
FLEX SPEND REIMBURSEMENT W 24291 121712 121712 121712 14.77 .00
TOTALS....................................... , 14.77 .00 14.77
D1752 DLE PAPER & PACKAGING ./
FORJolS CS IMV 11 6863 120712 120312 010213 179.75 .00 179.75
TOTALS....................................... , 179.75 .00 179.75
D1785 DYN.'.TRONICS CORPORATION
SUPPLIES PT 634619 121112 120412 010313 180.75 .00 180.75'/
'l'OTALS.......,............................... : 180.75 .00 180.75
E3400 E!~RGENCY I1EDlCAL PRODUCTS
SUPPLIES CS IMV H 1514534 113012 113012 123012 218.35 .00 218.35 ......
SUPPLIES CS INV 1515721 121312 120612 010513 19.85 .00 19.85/
TOTALS...................................... .1 238.20 .00 238.20
10042 ERBE USA INC SURGICAL SYST ./
SUPPLIES SURGERY 234572 121112 120512 010413 178.56 .00 178.56
TOTALS...................................... ., 178.56 .00 178.56
10689 FASTHEALTH CORPORATION
MONTHLY IMVOICE 12A12MI.IC 120712 120112 123112 495.00 .00 495.00'/
TOTALS...................................... .J 495.00 .00 495.00
Fl100 FEDERAL EXPRESS CORP. 51.64 /
SHIPPING CHARGES W 2-103-88647 121312 120612 122112 51.64 .00
TOTALS....................................... , 51.64 .00 51.64
F1300 FIRESTONE OF PORT LAVACA
VAN REPAIR VI 0012676 113012 113012 123012 338.53 .00 338.53.......-
TOTALS...................................... .1 338.53 .00 338.53
F1400 FISHER HEALTHCARE
SUPPLIES LAB !I 0926337 113012 112712 122612 386.74 .00 ./
386.74/
SUPPLIES LAB 1937565 121112 112812 122712 79.83 .00 79.83
SUPPLIES LAB 2456885 121112 113012 122912 604.50 .00 604.50)
SUPPLIES LAB 2645095 121112 120412 010313 700.50 .00 700.50/
SUPPLIES LAB 2645096 121112 120412 010313 39.20 .00 39.20
SUPPLIES LAB 2645097 121112 120412 122612 6.28 .00 6.28'/
SUPPLIES LAB 2645098 121112 120412 010313 1395.82 .00 1395.82/
RUN DATE' 12/19/12
TIME' 10,30
!~MORIAL NEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE I 4
APOPEN
VEND#.NAliE...........................CLS.INVOICE#.........TRN DT.INV ~I.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY... .....NET
SUPPLIES LAB 2615099 121112 120412 010313 420.00 .00 420.00/
SUPPLIES LAB 2645100 121112 120412 010313 1667.00 .00 1667.00 V
SUPPLIES LAB 2725911 121112 120512 122612 260.49 .00 260.49./
SUPPLIES LAB 2725912 121112 120512 010113 68.38 .00 68.38./
SUPPLIES LAB 2863700 121712 120612 010513 16.81 .00 16.84/
SUPPLIES LAB 2863702 121712 120612 010513 1668.32 .00 1668.32 ......-
TOTALS....................................... , 7313.90 .00 7313.90
F1653 FORT BEND SERVICES, INC 495.00/
SRV COIl'lRACT PLANT OPS 0178601-IN 121112 120312 010213 495.00 .00
TOTALS....................................... , 495.00 .00 495.00
G0120 GE I1EDICAL SYSTEMS, INFO T
SRV CONTRACT 1/1/13-1/311 7383607 121712 120912 010813 171.00 .00 171.00 .........
TOTALS...................................... .1 171. 00 .00 171.00
W1300 GRAINGER 93.57/
SUPPLIES PLANT OPSQ N 9004093101 113012 112612 122612 93.57 .00
SUPPLIES PLANT OPS 9009531071 121012 113012 123012 75.97 .00 75.97 ..........
TOTALS....................................... , 169.54 .00 169.54
G0930 GRAPHIC COIl'lROLS LLC 122.69/
SUPPLIES RADIOLOGY !! KV2849 121712 120612 010513 122.69 .00
TOTALS...................................... .1 122.69 .00 122.69
A1292 GULF COAST HARDI1ARE I ACE
SUPPLIES PLANT OPS W 072848 113012 112912 122812 5.99 .00 5.99 .../
SUPPLIES PLANT OPS 072869 113012 113012 122912 14.96 .00 14.96/
SUPPLIES PLANT OPS 072873 113012 113012 122912 64.99 .00 64.99.../
TOTALS...................................... .1 85.94 .00 85.94
G1210 GULF COAST PAPER CO!IPANY
SUPPLIES HOUSEKEEPING 11 491097 113012 112712 122612 366.13 .00 366.13'/
SUPPLIES HOUSEKEEPING 493239 113012 113012 122912 269.21 .00 269.21
SUPPLIES HOUSEKEEPING 494853 120712 120412 010313 78.88 .00 78.88 ./
TOTALS...................................... .1 714. 22 .00 .714.22
H0030 H E BUTT GROCERY
SUPPLIES DIETARY I~ 511567 113012 112912 122812 98.14 .00 98.14 /
SUPPLIES DIETARY 511671 113012 112912 122812 139.37 .00 139.37./
EUPPLIES DIETARY 519954 121312 120312 010213 98.21 .00 98.21 v'
SUPPLIES DIETARY 523804 121312 120512 010413 204.99 .00 204.99'/
SUPPLIES DIETARY 526504 121312 120712 010613 5.36 .00 5.36 ./
SUPPLIES DIETARY 530410 121312 120912 010813 29.42 .00 29.12/
TOTALS....................................... , 575.49 .00 575.49
H0416 HOLOGIC INC
SUPPLIES f1Al810 6710702 121312 120612 010513 650.49 .00 650.49/
TOTALS....................................... , 650.49 .00 650.49
I0415 INDEPENDENCE MEDICAL
SUPPLIES CS IMV 27669041 121312 120512 010413 35.86 .00 35.86/
RUN DATE, 12/19/12
TIJoIE, 10,30
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 5
APOPEN
VEND#.NA!IE...........................CLS.INVOICE..........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 35.86 .00 35.86
I0950 INFOLAB INC /
INSTRm~NT LAB 11 3192794 113012 112712 122612 63.00 .00 63.00
SUPPLIES BLOOD BANK 3196189 121712 120412 010313 320.39 .00 320.39/
SUPPLIES LAB 3196190 121712 120412 010313 82.49 .00 82.49 ---
SUPPLIES LAB 3196191 121712 120412 010313 1207.40 .00 1207.40/
SUPPLIES LAB 3197498 121712 120712 010613 105.71 .00 105.71'/
TOTALS........,............................. .: 1778.99 .00 1778.99
10671 INNOVATIVE X-RAY SERVICES
!lONTHLY CONTRACT FOR JAN 2012CL0515-5-9 121012 120112 123112 458.33 .00 458.33/
TOTALS...................................... .1 458.33 .00 458.33
I1230 INTERlIETRO IMDUSTRIES CORP 134.36 /
SUPPLIES liED SURG !l 10727842 121712 120912 010813 134.36 .00
TOTALS.,......................... to..........: 134.36 .00 134.36
J0150 J & J HEALTH CARE SYSTEMS, 84.63 I
SUPPLIES SURGERY 909089532 . 121012 113012 123012 84.63 .00
TOTALS........... ............................, 84.63 .00 84. 63
10341 JENISE SVETLIK 208.33 0../'
FLEX SPEMD REII1BURSEI1ENT 24290 121712 121712 121712 208.33 .00
TOTALS....................................... , 208.33 .00 208.33
L0700 LABCORP OF A11ERlCA HOLDING
OUTSIDE SRV LAB M 39461661 121112 120112 123112 27.60 .00 27.60'/
TOTALS.:..................................... , 27.60 .00 27.60
Ll005 LAERDAL MEDICAL CORPORATIO
SUPPLIES CS IMV 2391290 121312 120512 010413 88.75 .00 88.75,/'
TOTALS...................................... .1 88.75 .00 88.75
10378 LAQUINTA INNS & SUITES 954.85/
TRAVEL PHARlIACY 61911975 121812 120712 010613 954.85 .00
TOTALS...................................... .1 954.85 .00 954.85
I0i2485 HEDAAD INC /
SUPPLIES CT SCAR 11 139409354 121312 120512 010413 1076.64 .00 1076.64
TOTALS...................................... .1 1076.64 .00 1076.64
M3656 !~RIDIAN BIOSCIENCE
SUPPLIES LAB 749077 121712 120512 010413 3206.84 .00 3206.84/
TOTALS...................................... .1 3206.84 .00 3206.84
112659 !~RRY X-RAY/SOURCEONE HEAL
SUPPLIES RADIOLOGY M 30093437763 121712 111512 121512 134.79 .00 134.79/
SUPPLIES RADIOLOGY 30093452011 121812 120612 010513 1093.02 .00 1093.02/
TOTALS................ to............... .....,: 1227.81 .00 1227.81
M2621 m1C AUXILIARY GIFT SHOP 224.95 ,/
El1PLOYEE PURCHASES W 24284 121312 121312 121312 224.95 .00
RUN DATE' 12/19/12
Tn~, 10,30
I~EHORIAL I1EDlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 6
APOPEN
VEMD#.NAME...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 224.95 .00 224.95
10441 I~~C EMPLOYEE BENEFITS
i~EKLY CLAms 18319 121712 121312 121312 5103.82 .00 5103.82 ::I
WEEKLY CLAms 18323 121812 121812 121812 7600.33 .00 7600.33
TOTALS...................................... .1 12704.15 .00 12704.15
10536 !IORRIS & DICKSON CO, LLC 20.42 ./
PHAJUUlCEUTlCALS 4092257 121312 121012 122512 20.42 .00
PHAJUlACEUTICALS 4092258 121312 121012 122512 1391. 59 .00 1391.59 ./
PHAlIlIACEUTICALS 4092259 121312 121012 122512 106.73 .00 106.73/
PHARllACEUTlCALS 4092510 121312 121012 122512 840.39 .00 840.39'/
PHARllACEUTlCALS 1096882 121312 121112 122512 65.75 .00 65.75'/
PHARllACEUTICALS 4096883 121312 121112 122512 1330.67 .00 1330.67 j
SPLITBILL NOV 2012 4213 121312 121012 122512 1000.00 .00 1000.00
PHAlIlIACEUTICAL CREDIT CM74887 121312 121012 122512 -31.15 .00 -34.15/
PHAlIlIACEUTICAL CREDIT CI174888 121312 121012 122512 -18.41 .00 -18.41 ,/
PHAlIlIACEUTICALS CREDIT CM74889 121312 121012 122512 -124.61 .00 -124.61 ./
PHAJUUlCEUTICAL CREDIT CI175387 121312 121112 122512 -241.10 .00 -244.10.,1
PHAltMACEUTlCALS 4101785 121712 121212 122512 1691.92 .00 1691. 92 /
PHA1U1ACEUTICALS 4106331 121712 121312 122512 2363.57 .00 2363.57 ./
PHA1U1ACEUTICALS 4106332 121712 121312 122512 2229.53 .00 2229.53/
TOTALS...................................... .1 10619.30 .00 10619.30
10188 NATUS HEDlCAL INC 602.00)
SUPPLIES ICU 3102109 120712 112812 122712 602.00 .00
TOTALS........................ ...............1 602.00 .00 602.00
10777 OSCAR TORRES 250.00'/
PEST CONTROL 196860 121012 120812 010713 250.00 .00
PEST CONTROL 196861 121012 120812 010713 45.00 .00 45.00/
TOTALS....................................... : 295.00 .00 295.00
OM425 O~~NS & MINOR 3060.05/
SUPPLIES VARIOUS 2021648 113012 112712 122612 3060.05 .00
SUPPLIES OB 2021817 113012 112812 122712 43.00 .00 43.00'/
SUPPLIES DIETARY 2021856 113012 112812 122712 10.91 .00 10.91./
SUPPLIES VARIOUS 2022075 113012 112812 122712 85.14 .00 85.14;;:
SUPPLIES CS IMV 2022076 113012 112812 122712 3.70 .00 3.70
SUPPLIES CS IN 2023100 113012 112912 122812 1597.67 .00 1597.67/
SUPPLIES NURSERY 2025178 120712 120412 010313 72.00 .00 72.00"""'-
SUPPLIES WOMENS CLINIC 2025193 120712 120412 010313 1178.68 .00 1178.68./
SUPPLIES VARIOUS 2025283 120712 120412 010313 125.36 .00 125.36_;>
SUPPLIES VARIOUS 2025329 120712 120412 010313 1366.31 .00 1366.31 /
SUPPLIES SURGERY 2025337 120712 120412 010313 382.23 .00 382.23
SUPPLIES VARIOUS 2025832 121012 120512 010413 96.54 .00 96.54/
SUPPLIES CS IMV 2025893 121012 120512 010413 7.72 .00 7.72/
SUPPLIES CS IMV 2025946 121012 120512 010413 15.99 .00 15.99/'
SUPPLIES CS INV 2026001 121012 120512 010413 38.98 .00 38.98 --
SUPPLIES VARIOUS 2025788 121312 120512 010413 1815.73 .00 1815.73 --
SUPPLIES CS IMV 2027269 121312 120712 010613 43.26 .00 43.26./
RUN DATE, 12/19/12
TnlE, 10,30
NEMORIAL I1EDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 7
APOPEN
VEND#.NAME...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 9943.27 .00 9943.27
P1876 POLYMEDCO INC.
SUPPLIES LAB M 1013439 121712 120412 010313 125.26 .00 125.26 /
TOTALS....................................... , 125.26 .00 125.26
P2100 PORT LAVACA WAVE 446.00/
ADVERTISING NOVEMBER W 223 121312 113012 122912 446.00 .00
TOTALS....................................... , 446.00 .00 446.00
P2200 POWER ELECTRIC
DEPT REPAIR SURGERY II 161356 113012 112712 122612 7.14 .00 7.14 --
SUPPLIES PLANT OPS 161401 113012 113012 122912 99.77 .00 99.77 ,..-
DEPT REPAIR !IED SURG 161427 120312 120312 010213 13.86 .00 13.86-
SUPPLIES PLANT OPS CREDIT 161441 120712 120412 010313 -49.99 .00 -49.99 -
TOTALS....................................... , 70.78 .00 70.78
P1725 PREMIER SLEEP DISORDERS CE
SLEEP STUDIES !I 19 121812 120412 010313 4000.00 .00 4000.00/
TOTALS...................................... .1 4000.00 .00 4000.00
P2370 PROGRESSIVE DYNM~ICS !~DIC
SUPPLIES SURGERY 11 129954 120712 112812 122712 175.17 .00 175.17/
TOTALS....................................... , 175.17 .00 175.17
10629 QUEST DIAGNOSTICS 6.02/
OUTSIDE SRV LAB 9146371473 121112 112712 122612 6.02 .00
TOTALS....................................... , 6.02 .00 6.02
Rl050 R G & ASSOCIATES INC
SUPPLIES PLANT OPS M 208027 113012 112912 122812 196.80 .00 196.80./
SUPPLIES PLANT OPS 207481 120712 112812 122712 270.60 .00 270.60/
SUPPLIES PLANT OPS 207859 120712 112812 122712 278.80 .00 ./
278.80,/
SUPPLIES PLANT OPS 208187 120712 112812 122712 31.50 .00 31.50
TOTALS.....,.,........ ............. to.,......: 777.70 .00 777.70
R1268 RADIOLOGY UNLIMITED, PA
READING FEES W 24285 121312 092812 102712 30.00 .00 30.00'/
READING FEES 24289 121712 092712 102612 280.00 .00 280.00/
TOTALS....................................... , 310.00 .00 310.00
R1321 RECEIVABLE !lANAGEI1ENT, INC
COLLECTIONS FOR NOVElmER 11 110112T0113012 121012 113012 122912 743.27 .00 743.27 /
TOTALS....................................... , 743.27 .00 743.27
10645 REVISTA de VICTORIA 375.00 ./
ADVERTISING DECEMBER 12201242 121712 121212 122812 375.00 .00
TOTALS...................................... .1 375.00 .00 375.00
I0520 RICOH USA, INC.
COPIER LEASE M 88193026 121712 121112 010513 4870.00 .00 4870.00 ,/
RUN DATEl 12/19/12
TUlEl 10,30
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE' 8
APOPEN
VEND#.NAME...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 4870.00 .00 4870.00
10543 ROGERS HOI1E !~DICAL /
SUPPLIES PT 38773 113012 112712 122612 50.00 .00 50.00
TOTALS....................................... , 50.00 .00 50.00
S1600 SETON IDENTIFICATION PROD
SUPPLIES BIO~IED M 9319794051 121312 120312 010213 241.15 .00 244.15 ,/
TOTALS...................................... .1 244.15 .00 244.15
10672 SIEMENS INDUSTRY, INC. 131.41 ./'
SRV LAB 12/1 - 12/31 901018983 121712 120112 123112 131.41 .00
TOTALS...................................... .1 131.41 .00 131. 41
S2400 SO TEX BLOOD & TISSUE CENT
SUPPLIES BLOOD BANK CREDI M 20125381 121112 120412 010313 -5236.00 .00 -5236.00 ./
SUPPLIES BLOOD BANK 20125450 121112 120412 010313 7966.00 .00 7966.00 ./
TOTALS....................................... , 2730.00 .00 2730.00
S3960 STERICYCLE, INC
RECYCLING 4003823917 121112 113012 122912 528.16 .00 528.16 ,/
TOTALS...................................... .1 528.16 .00 528.16
S2830 STRYKER SALES CORP
SUPPLIES PT Ii 447876A 120712 112712 122612 343.75 .00 343.75 ../
TOTALS....................................... , 343.75 .00 343.75
S2951 SYSCO FOOD SERVICES OF
SUPPLIES DIETARY CREDIT !! 205240211 121312 052412 062412 -6.24 .00 -6.24 -
SUPPLIES DIETARY CREDIT 206280292 121312 062812 072812 -4.78 .00 -4.78 ....
SUPPLIES DIETARY CREDIT 207190143 121312 071912 081912 -1.39 .00 -1. 39'"
SUPPLIES DIETARY CREDIT 207260217 121312 072612 082612 -7.09 .00 -7.09 ....
SUPPLIES DIETARY CREDIT 208230166 121312 082312 092312 -1.79 .00 -1.79 ....
SUPPLIES DIETARY CREDIT 210180152 121312 101812 111812 -1.00 .00 -1.00 ...
SUPPLIES DIETARY CREDIT 210250217 121312 102512 112512 -6.56 .00 -6.56'"
SUPPLIES DIETARY CREDIT 211230340 121312 112312 122312 -1.80 .00 -1.80";
SUPPLIES DIETARY 212060631 121312 120612 122612 985.37 .00 985.37 ./
SUPPLIES DIETARY 212130866 121312 121312 010113 713.25 .00 713.25 J
TOTALS....................................... , 1667.97 .00 1667.97
T2539 T-SYSTEM, INC.
MONTHLY DECE~mER 11 205EV28069 120312 113012 123012 4107.00 .00 4107.00 ./
TOTALS....................................... , 4107.00 .00 4107.00
T0500 TEAl1 REHAB 10000.00 ./
INTERnl BILLING w 24288 121712 121712 121712 10000.00 .00
TOTALS....................................... , 10000.00 .00 10000.00
T1880 TEXAS DEPARTMENT OF LICENS /
BOILER INSPECTION AlP 24287 121312 121212 121212 280.00 .00 280.00
TOTALS...................................... .1 280.00 .00 280.00
T2303 TG
EMPLOYEE DEDUCTION W 18322 121812 121812 121812 133.56 .00 133.56/
RUN DATE: 12119/12
TnlE' 10,30
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE' 9
APOPEN
VEND#.NA!lE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS...................................... .1 133.56 .00 133.56
S2679 THE ST JOHN CmIPANIES, INC 16.93/
SUPPLIES ANESTHESIA 11 OS024234 121012 120312 010213 16.93 .00
SUPPLIES RADIOLOGY 08026796 121312 120512 010413 70.83 .00 70.83/
SUPPLIES VARIOUS 08026799 121312 120512 010413 318.19 .00 318.19 .......-
TOTALS................. ......................, 405.95 .00 405.95
Vl050 THE VICTORIA ADVOCATE
ADVEHTISING NOVEI~BER w I00495972-1126 120712 113012 122912 816.00 .00 816.00/
~~EKLY SUBSCRIPTION 943175 121312 110312 120212 12.40 .00 12.40 -
~~EKLY SUBSCRIPTION 943635 121312 111012 120912 12.40 .00 12.40 ,-
~~EKLY SUBSCRIPTION 946935 121312 111712 121612 12.40 .00 12.40 ....
~~EKLY SUBSCRIPTION 947395 121312 112412 122412 12.40 .00 12.40 "..,.
\~EKLY SUBSCRIPTION 952125 121312 120112 123112 12.40 .00 12.40.....-
TOTALS....................................... , 878.00 .00 878.00
T0801 TLC STAFFING 502.80/
CONTRACT NURSE W 10837 113012 112712 122712 502.80 .00
CONTRACT NURSE 10858 121012 120412 010313 635.21 .00 635.21/
TOTALS...................................... .1 1138.01 .00 1138.01
T4400 TORCH
1ST QTR BENCH1lARK FEE Ii 2013.06 120712 010113 010113 525.00 .00 525.00/
TOTALS....................................... , 525.00 .00 525.00
Ul054 UNIFIRST HOLDINGS
LAUNDRY !lAINTENANCE W 8150591840 113012 112712 122612 35.91 .00 35.91/
LAUNDRY l'lAINTENANCE 8150592598 120712 120412 010313 35.91 .00 35.91/
TOTALS....................................... , 71.82 .00 71.82
Ul064 UNIFIRST HOLDINGS INC
LAUNDRY HOSPITAL LINEN 8400136298 113012 112712 122612 670.12 .00 670.12/
LAUNDRY HOUSEKEEPING 8400136299 113012 112712 122612 205.34 .00 205.34 ,.-
LAUNDRY PLAZA 8400136300 113012 112712 122612 215.04 .00 215.04.....
LAUNDRY DIETARY 8400136301 113012 112712 122612 173.07 .00 173.07/
LAUNDRY OB 8400136302 113012 112712 122612 86.70 .00 86.70 ,/
LAUNDRY HOUSEKEEPING 8400136303 113012 112712 122612 85.77 .00 85.77/
LAUNDRY HOSPITAL LINEN 8400136544 113012 113012 122912 808.92 .00 808.92/
LAUNDRY SURGERY 8400136545 113012 113012 122912 348.59 .00 348.59/
LAUNDRY HOSPITAL LINEN 8400136686 120712 120412 010313 784.95 .00 784.95/
LAUNDRY HOUSEKEEPING 8400136687 120712 120412 010313 205.34 .00 205.34/
LAUNDRY PLAZA 8400136688 120712 120412 010313 166.61 .00 166.61/
LAUNDRY DIETARY 8400136689 120712 120412 010313 173.07 .00 173.07/
LAUNDRY OB 8400136690 120712 120412 010313 86.70 .00 86.70 ./
LAUNDRY HOUSEKEEPING 8400136691 120712 120412 010313 88.53 .00 88.53/
LAUNDRY HOSPITAL LINEN 8400136962 121012 120712 010613 785.96 .00 785.96 .......
LAUNDRY SURGERY 8400136963 121012 120712 010613 348.59 .00 348.59/
TOTALS.........,............................. : 5233.30 .00 5233.30
Ul056 UNIFORl1 ADVANTAGE
SHIPPING EI4PLQYEE PURCHAS 11 4588207 121712 090712 100612 12.99 .00 12.990/
RUN DATE, 12/19/12
TUIE, 10130
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/08/13
PAGE, 10
APOPEN
VEND#.NANE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
EMPLOYEE PURCHASE 4716764 121812 113012 123012 170.98 .00 170.98 ~
TOTALS.................. .....................1 183.97 .00 183.97
10172 US FOOD SERVICE
SUPPLIES DIETARY
SUPPLIES DIETARY
SUPPLIES DIETARY
SUP,LIES DIETARY
SUPPLIES DIETARY
SUPPLIES DIETARY
4232646 121312 120612 122612
4232650 121312 120612 122612
4232651 121312 120612 122612
4256329 121312 120612 122612
4366413 121312 121312 010213
4366415 121312 121312 010213
TOTALS....................... ................,
V0555 VERI20N SOUTmqEST
TELEPHONE 12/1 - 12/31
TELEPHONE 12/7 - 116/13
TELEPHONE 1217 - 116/13
TELEPHONE 1217 - 116/13
TELEPHONE 1217 - 116/12
M 5523521120112 121112 120112 122612
5512513120712 121712 120712 010113
5526713120712 121712 120712 010113
5528103120712 121712 120712 010113
5537803120712 121712 120712 010113
TOTALS....................................... t
V1471 VICTORIA RADIOWORKS, LTD
ADVERTISING 11/1 - 11/23 W
12110379 113012 113012 122912
TOTALS....................................... ,
10716 VIVONET INCORPORATED
SUPPLIE DIETARY
00004123
113012 112812 122712
TOTALS...... to..................... ..........:
10793 WAGEWORKS
FLEX SPEMDING PLAN
.125AI0209053 121712 121712 121712
TOTALE....................................... :
10325 WHOLESALE ELECTRIC SUPPLY
SUPPLIES PLANT OPS
79-3027975 120712 120412 010313
TOTALS....................................... ,
10394 I1ILLIAN E HElKAl1P, TRUSTEE
EMPLOYEE DEDUCTION
18319 121812 121812 121812
TOTALS...................................... .1
10429 WILLIAM E HEITKAMP, TRUSTE
EMPLOYEE DEDUCTION
18321
121812 121812 121812
TOTALS....................................... :
111363 110LTERS KLUlqER HEALTH, INC
DUES/SUBSCRIPTION LAB W
87575418 121712 120712 123012
TOTALS...................................... .:
GRAND TOTALS.................................1
~~
Michael ,I. pfeifer
,,-.. \1_yl'l J' "lrtt-\
('"~i,I~'T'~n}' r:r;.d~' . -,'-';(J.
::,:,_l,':~',."..) -/.'~~"?.ft, ~ I'v.
,..> j~ .
=' ,.......'-.. .-=-'~--=1'.O-'..
C\(SJ,; \5'1\2.%
1'0
eV-S~ \61'2.2'ii
\J b \1:>5
:\\.151 177; # ISII<;~
df /S 1197.1 .# Isl;z.:2f
481.98
3621.67
579.64
24.60
98.65
5411. 22
10217.76
47.45
204.67
1279.08
48.33
305.29
1884.82
120.00
120.00
70.00
70.00
140.00
140.00
261.93
261.93
400.00
400.00
495.00
495.00
425.00
425.00
160699.45
.00 481.98 /'
.00 3621. 67 -
.00 579.64/'
.00 24.60 /
.00 98.65...-
.00 5411. 22 /
.00 10217.76
.00 47.45 /
.00 204.67/'
.00 1279.08 /
.00 48.33 ___
.00 305.29/
.00 1884.82
.00 120.00/
.00 120.00
.00 70.00/
.00 70.00
.00 140.00/
.00 140.00
.00 261.93./
.00 261.93
.00 400.0Q,....-
.00 400.00
.00 495.00"""'-
.00 495.00
.00 425.00/
.00 425.00
.00
160699.45
APPROVED
[lEe 1 9 2012
COUNT1f !-\UIJITOFl
RUN DATE, 12/18/12
TIME, 07,40
MEMORIAL !IEDlCAL CENTER
EDIT LIST FOR PATIRMT REFUNDS ARID.OOOl
PAGE 1
APCDEDIT
PATIENT PAY PAT
NUMBER PAYEE NAME DATE AMOUNT CODE TYPE DESCRIPTION GL RUM
----------------------------------------------------~;~;~;------;;;;:;;-~---------------------------------------------------------
121712
66.40.1
121712
209.18
121712
876.00 ,/
121712 94.40 ,/
121712 404.88.1
121812 54.20 ,/
121712 109.011
121712 201. 69 /
121712 87.34)
121712 131. 97 /
121712
161. 01 /
121712
58.07/
62.63/
32.65 /
-----------~------------------------------------------------------------.-----------------------------------------------------------
ARID.OOOl TOTAL 5159.10
:::~~--------------~i>>F'~~\1~[)-------~~-;-~-1-5-i;i2:q--::::-::---------------~~~~~--~-------------
PEe I 9 2012 c,,,\> \ 5 I ?, I.{ :,' Call10un County Judge
Date:_/2~+-d:~ -
t~oUN"nf AUDITOR
RUN DATE,12/20/12
TINE, 09 ,41
MEMORIAL MEDICAL CENTER
EDIT LIST FOR BATCH 556 1209
CRT#556
TRANSACTION SEQUENCE
PAGE 1
GLEDIT
ACCOUNT A.H.A.
SEQ. NUHBER NUMBER
TRANS
DATE JOURNAL
AMOUNT SUB-LED REFERENCE HE!IO
G.L. ACCOUNT DESCRIPTION
~~w~__________________________________________________------------------------------------------------------------------------------
1 10000000 12/20/12 CD 9,000.00CR 10794 A/PC151244 GAMMA SEARCH, LLC OPERATING -CASH
20000000 12/20/12 CD <2) 9,000.00 10794 A/PC151244 GAMMA SEARCH, LLC ACCOUNTS PAYABLE -AlP
2 10000000 12/20/12 CD 700.00CR !11301 A/PC151245 TERRY W. MADDUX OPERATING -CASH
20000000 12/20/12 CD cy 700.00 M1301 A/PC151245 TERRY W. llADDUX ACCOUNTS PAYABLE -AlP
3 10000000 12/20/12 CD 257.30CR 1011131 A/PC151246 SUE WILLIAlIS OPERATING -CASH
20000000 12/20/12 CD G) 257.30 \11131 A/PC151246 SUE ~rrLLIAMS ACCOUNTS PAYABLE -AlP
90000000 26452 907470
- - - - - - - - - -R E C A P- - - - - - - - - -
JOURNAL YRHO COUNT DEBIT
CD 1212 6 9,957.30
TOTAL 6 9,957.30
CREDIT
9,957.30
9,957.30
ACCOUNT TOTAL RECAP ON NEXT PAGE
C~ \51Zljlp
~ A d - oe.c.r....l-ll""le...r--\. se.~"';c.e.s
0;:: !3>oa.rd. ~fr 0' e. "
@-=-- Fle.lL;ble.. SPeK'\c'.n<j Re:.rf\b
(3:: J:-lex.:bl.e. SfeA"ld..n5 R~'.rv..b
Cf<-l:i/61.?'ftf
-* CK~\SI;<'-\5
~ c..fZ 4* \ <;) I ~ Lf b : $ a. rei S$ !.Le.
.(:0(' 0~ ~ \6103\S(+h'.S check (}lQ.$
S\-of p"",,\rt\e,..Yl.+- 0 n)
APPROVED
DEe 1 !l 2012
COUNTY AUDITOR
/J&~lfl-
Michael J. Pfeifer
Calhoun County Judge
nate: 1:1-;1.7-/7..-
- ,
RUN DATE, 12/21/12
TII~E, 15,53
1'~~IORIAL !~DlCAL CENTER
AP OPEN IMVOICE LIST THRU DUE DATE OF 0l/15/13
PAGE, 1
APOPEN
VEND#.NA!IE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
A1680 AIRGAS-SOUTlromST 198.70/
SUPPLIES PLANT OPS !I 990571337 122112 113012 123012 198.70 .00
SUPPLIES PLANT OPS 9905S73678 122112 113012 123012 435.33 .00 435.33."/
TOTALS...................................... .1 634.03 .00 634.03
A2276 ARTHROCARE MEDICAL CORPORA
SUPPLIES SURGERY M 91067459 121712 121012 010913 484.70 .00 484.70 ....--
TOTALS..... .................................., 484.70 .00 484.70
Bl075 BAXTER HEALTHCARE CORP
SUPPLIES CS IMV M 38944133 121812 121112 011013 117.58 .00 117.58./
PROPERTY TAX 38745151 122112 111312 121312 570.75 .00 570.75/
TOTALS....................................... , 688.33 .00 688.33
M1220 BECKMAN COULTER INC
LEASE/RENTAL LAB H 5283928 122112 121212 011113 3440.19 .00 3440.19/
LEASE/RENTAL LAB 5283950 122112 121212 0111i3 3933.48 .00 3933.48 ----
TOTALS....................................... , 7373.67 .00 7373.67
B0437 C R BARD INC
SUPPLIES CS IMV M 61133623 121812 121312 011213 57.70 .00 57.70 .-/
TOTALS...................................... .1 57.70 .00 57.70
Cl010 CABLE ONE
OUTSIDE SRV PLANT OPSIIT W 121612-011513 122112 121612 122512 286.50 .00 286.50 ----
TOTALS...................................... .: 286.50 .00 286.50
10037 CAL SCIENTIFIC, INC
INSTRUMENT REPAIR LAB 22981 122112 120112 120112 139.95 .00 139.95/'
TOTALS...................................... .1 139.95 .00 139.95
C1992 CDW GOVERNl1ENT, INC.
SUPPLIES IT !l T892865 122112 120312 010213 98.40 .00 98.40/
TOTALS....................................... , 98.40 .00 98.40
10350 CENTURION ~IEDlCAL PRODUCTS
SUPPLIES CS IMV 91171685 121712 121012 010913 616.64 .00 616.64 /
SUPPLIES CS IMV 91173752 121712 121212 011113 117 .18 .00 117.18 /
TOTALS............................ I..........; 733.82 .00 733.82
10556 CPP 110UMD CARE #28,LLC /'
WOUMD CARE 14617 121812 121012 010913 15600.00 .00 15600.00
WOUMD CARE CREDIT C!l167 121812 121012 010913 -700.00 .00 -700.00/
TOTALS...................................... .1 14900.00 .00 14900.00
10795 CPSI NATIONAL USER GROUP
11EHBERSHIP 24293 122112 121812 011413 100.00 .00 100.00 ./
TOTALS...................................... ., 100.00 .00 100.00
10368 DEWITT POTH & SON
OFFICE SUPPLIES CS lEV 352805-0 121312 121012 011513 30.22 .00 30.22/
RUN DATE, 12/21/12
TII1E, 15,53
NE~lORIAL !~OICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/15/13
PAGE, 2
APOPEN
VEND#.N~~...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK DT..PC.......GROSS.....DISC......NO-PAY........NET
OFFICE SUPPLIES DIETARY 352811-0 121312 121012 011513 24.12 .00 24.12/
OFFICE SUPPLIES PURCHASIN 352813-0 121312 121012 011513 4.50 .00 4.50......
OFFICE SUPPLIES PURCHASIN 352813-1 121312 121212 011513 10.52 .00 10.52-;
OFFICE SUPPLIES IIC 353200-0 121312 121212 011513 36.04 .00 36.04
OFFICE SUPPLIES PFS 353204-0 121312 121212 011513 18.01 .00 18.01/
OFFICE SUPPLIES VARIOUS 353258-0 121312 121212 011513 161. 77 .00 161. 77 /
OFFICE SUPPLIES ER 353588-0 121812 121412 011513 .42 .00 .42 /
OFFICE SUPPLIES PFS 353589-0 121812 121412 011513 75.59 .00 75.59 ..--
OFFICE SUPPLIES CS IMV 345033-0 122112 121912 011513 239.42 .00 239.42 ..--
OFFICE SUPPLIES VARIOUS 353664-0 122112 121712 011513 344.16 .00 344.16/
OFFICE SUPPLIES ADMIN 354020-0 122112 121912 011513 8.50 .00 8.50""'-
TOTALS.. to...........,... to..... 0............: 953.27 .00 953.27
D1785 DYNATRONICS CORPORATION
SUPPLIES PT 635745 121812 121012 010913 218.52 .00 218.52 /'
TOTALS..................................... ..I 218.52 .00 218.52
F1100 FEDERAL EXPRESS CORP. 16.12 ./
SHIPPING 1I 2-111-33042 122112 121312 122812 16.12 .00
TOTALS...................................... .1 16.12 .00 16.12
F1400 FISHER HEALTHCARE
SUPPLIES LAB !I 3310950 122112 121112 011013 330.47 .00 330.47/
SUPPLIES LAB 3310953 122112 121112 011013 67.36 .00 67.36........
TOTALS.........................,............. , 397.83 .00 397.83
W1300 GRAINGER 35.49/
SUPPLIES LAB !I 9019818724 121812 121312 011213 35.49 .00
TOTALS...................................... .1 35.49 .00 35.49
10156 GRIEF Ir.lTCH/PERINATAL LOSS 124.75 ./
SUPPLIES NURSERY 16962 122112 121312 011213 124.75 .00
TOTALS...................................... .1 124.75 .00 124.75
A1292 GULF COAST HARDWARE I ACE 17.781
DEPT REPAIR ICU W 073050 122112 121012 010913 17.78 .00
DEPT REPAIR ER 073155 122112 121412 011313 14.77 .00 14.77 /
TOTALS....................................... , 32.55 .00 32.55
G1210 GULF COAST PAPER COMPANY
SUPPLIES HOUSEKEEPING M 498669 121312 121112 011013 29.00 .00 29.00/
SUPPLIES HOUSEKEEPING 498671 121312 121112 011013 176.90 .00 176.90 .....-
SUPPLIES HOUSEKEEPING 498695 121312 121112 011013 61.72 .00 61. 72 .....-
SUPPLIES HOUSEKEEPING 500158 122112 121312 011213 203.80 .00 203.80/
TOTALS. ......................................, 471.42 .00 471.42
H0030 H E BUTT GROCERY
SUPPLIES DIETARY M 533450 121312 121012 010913 216. 09 .00 216.09/
SUPPLIES DIETARY 538713 121312 121312 011213 183.90 .00 183.90/
SUPPLIES DIETARY 540225 121812 121312 011213 49.46 .00 49.46 .....-
TOTALS...................................... .1 449.45 .00 449.45
H0947 HALL WIRELESS
SUPPLIES BIOI1ED 10069312 122112 112712 122612 26.48 .00 26.48/
RUN DATE, 12/21/12
THIEl 15153
IlE~IORIAL HEDlCAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/15/13
PAGE, 3
APOPEN
VEND#.NANE...........................CLS.INVOICE#.........TRN DT.INV DT.DUE DT.CK D~..PC.......GROSS.....DISC......NO-PAY........NET
TOTALS....................................... , 26.48 .00 26.48
10334 HEALTH CARE LOGISTICS INC 165.18/
SUPPLIES PHAm1ACY 4640611 121812 121212 011113 165.18 .00
TOTALS............................,......... .1 165.18 .00 165.18
I0415 INDEPENDENCE !mDICAL 34.41/
SUPPLIES CS INV 27695571 122112 121012 010913 34.41 .00
TOTALS....................................... , 34.41 .00 34.41
10950 INFOLAB INC
INSTRUI,IEMT LAB 11 3199025 122112 112612 122512 374.42 .00 374.42/
TOTALS....................................... , 374.42 .00 374.42
J0150 J & J HEALTH CARE SYSTEMS,
SUPPLIES SURGERY 909148468 121812 121012 010913 56.70 .00 56.70/
TOTALS....................................... , 56.70 .00 56.70
K1255 KRAI~S
OFFICE SUPPLIES OP CLINIC 6845770 122112 121212 011113 51.55 .00 51.55 --
TOTALS...................................... .1 51.55 .00 51.55
M1344 I1AlNE STAMDARDS CO., LLC
!mMBERSHIP LAB 12-20822 122112 120712 010613 3041.44 .00 3041.44/"
TOTALS....................................... , 3041.44 .00 3041.44
M1500 MARKS PLU!IBING PARTS
SUPPLIES PLANT OPS !I 1177287 121812 121312 011213 28.70 .00 28.70"---
TOTALS...................................... .1 28.70 .00 28.70
H2499 MED~RONIC USA, INC.
SUPPLIES SURGERY ;J 2509285286 121812 121112 011013 130.00 .00 130.00 /"
TOTALS....................................... , 130.00 .00 130.00
H2550 HELSTAN, INC. 41.85/
SUPPLIES PLANT OPS W 1256571 122112 121412 011313 41.85 .00
TOTALS....................................... , 41.85 .00 41.85
H2621 MI1C AUXILIARY GIF'r SHOP
EHPLOYEE PURCHASE W 24295 122112 122012 122012 217.85 .00 217.85/
TOTALS....................................... , 217.85 .00 217.85
10536 MORRIS & DICKSON CO, LLC
PHAlIlIACEU~ICALS 4115840 121812 121712 011013 103.44 .00 103.44/
PHAlIlIACEUTICALS 4115841 121812 121712 011013 3008.02 .00 3008.02""'-
PHAlIlIACEUTICALS 4121694 122112 121812 011013 6.35 .00 6.35/
PHAlIl.lACEUTlCALS 4121695 122112 121812 011013 5744.91 .00 5744.91/
PHAlIlIACEUTlCALS 4126366 122112 121912 011013 5517.04 ,00 5517.04/
PHARllACEUTlCALS 4126367 122112 121912 011013 2062.43 .00 2062.43/
TOTALS..................... ....00 If...'.. "": 16442.19 .00 16442.19
OM425 O~~NS & MINOR
SUPPLIES PT 2028084 121712 121112 011013 4.16 .00 4.16 ,./
RUN DATEl 12/21/12
TII1E' 15,53
!~MORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/15/13
PAGE, 4
APOPEN
VEMD#.NAlIE......................... ..CLS.INVOICE#........ .TRN DT.IMV DT.DUE DT.CK DT. .PC...... .GROSS.... .DISC..... .NO-PAY....... . NET
SUPPLIES SURGERY 2028256 121712 121112 011013 193.67 .00 193.67 --
SUPPLIES SURGERY 2028419 121712 121112 011013 18.89 .00 18.89../'
SUPPLIES VARIOUS 2028529 121712 121212 011113 7.40 .00 7.40~
SUPPLIES VARIOUS 2028649 121712 121212 011113 3510.06 .00 3510.06 /
SUPPLIES CS IMV 2029486 121712 121312 011213 818.17 .00 818.17 ../'
SUPPLIES CS INV 2029780 121712 121312 011213 22.05 .00 22.05 ---
TOTALS....................................... , 4574.40 .00 4574.40
P1360 PETROLEU!I SOLUTIONS, INC.
OUTSIDE SRV PLANT OPS 1,1 378186 122112 121012 010913 204.50 .00 204.50/
TOTALS....................................... , 204.50 .00 204.50
Rl050 R G & ASSOCIATES INC
SUPPLIES PLANT OPS !I 208743 122112 121312 011213 278.80 .00 278.80/
TOTALS...................................... .1 278.80 .00 278.80
S1405 SERVICE SUPPLY OF VICTORIA
SUPPLIES PLANT OPS W 700655973 121312 121112 011013 166.29 .00 166.29 ,../
TOTALS....................................... , 166.29 .00 166.29
S1800 SHERWIN WILLIAl,IS
DEPT REPAIR RADIOLOGY W 4856-1 122112 121112 011013 140.89 .00 140.89 ./
TOTALS...................................... .1 140.89 .00 140.89
S1850 SHIP SHUTTLE TAXI SERVICE
OUTSIDE SRV ER W 24286 121312 121112 011013 61.00 .00 61.00/
TOTALS....................................... : 61.00 .00 61.00
S2694 STANFORD VACIMI SERVICE
OUTSIDE SRV DECE!ffiER !! 786381 121712 121112 011013 320.00 .00 320.00/
TO'l'ALS.............................. .........: 320.00 .00 320.00
S2679 THE ST JOHN CONPANIES, INC
SUPPLIES RADIOLOGY 11 08030532 121712 121012 010913 29.75 .00 29.75/
TOTALS....................................... , 29.75 .00 29.75
10192 THIE
LIABILITY INSURANCE 24275 121012 121012 011013 4118.00 .00 4118.00/
TOTALS....,................................. .1 4118.00 .00 4118.00
T4400 TORCH /
DUES Ii 13.297 122112 010113 010113 2800.00 .00 2800.00
TOTALS....................................... , 2800.00 .00 2800.00
T3500 TRI-WHOLESALE CO
SUPPLIES PLANT OPS 9301-31204 122112 121412 011313 29.46 .00 29.46 ./
TOTALS....................................... , 29.46 .00 29.46
Ul054 UNIFIRST HOLDINGS
LAUMDRY MAINTENANCE W 8150593360 121312 121112 011013 35.91 .00 35.91 ,/
TOTALS....................................... , 35.91 .00 35.91
Ul064 UNIFIRST HOLDINGS INC ./
LAUMDRY HOSPITAL LINEN 8400137101 121312 121112 011013 824.93 .00 824.93
RUN DATEI 12/21/12
TIME' 15153
MEMORIAL MEDICAL CENTER
AP OPEN INVOICE LIST THRU DUE DATE OF 01/15/13
PAGE' 5
APOPEN
VEMD#.NANE.......................... .CLS.IMVOICE#....... ..TRN DT.IMV DT.DUE DT.CK DT. .PC...... .GROSS.... .DISC..... .NO-PAY....... .MET
LAUNDRY HOUSEKEEPING
LAUNDRY PLAZA
LAUNDRY DIETARY
LAUNDRY OB
LAUNDRY HOUSEKEEPING
111167 WESCOR INC
SUPPLIES LAB
8400137102 121312 121112 011013
8400137103 121312 121112 011013
8400137104 121312 121112 011013
8400137105 121312 121112 011013
8400137106 121312 121112 011013
TOTALS..................................... ..1
11 442646
122112 121212 011113
'l'OTALS................................... ....1
205.34
179.13
174.86
86.70
85.77
1556.73
.00
.00
.00
.00
.00
.00
205.34/
179.13~
174.86 -
86.70 ,-
85.77 ~
1556.73
78.46 ./
78.46
63201.46
II) Gz!>.OO
7"1\ 7:;2.\ A lo ./
GRAND TOTALS................................., 63201.46 .00
1:>"fosH Pre"':"'..... {+
+0 If;e.ne.t.() l.c,)"rI<.U$' (
Co"""-F ::c nl'u.r<V'<e. -
j.\PPROVEO
UEe 2 6 2012
eQUilin AUDITOR
O~Sil-1512i.f1
+D
.:IllS /)..9 Lf
Va I'D
:I1 \ SI ,2S;;t
78.46
78.46
.00
.00
fjhd9J#-
MiGl,8,el J. Pfeifer
t,'1i3J\';!;l!Jn CO\.lnt1 Judge
\"\",,," j~..;:).7~1 "7_
.jl:::.;-::....,';:'~"--
Run Oat" 11/2B/12
Time: 11:00
Department 018
MEflORIlIL MEDIClIL CENTER
Payroll Register ( 8i -Weekly)
Pay Period 11/16/12 - 11/29/12 Run! 2
Dept, Sequence
Page
P2REG
L. R m p 1 0 Y e e _____L_ Tim e ______~___nu____nn______u______n__~___L. D e due t ion S nnnunnnnn____n_*
INuro/Type/Name/PaY/ExemptlPayCd Dept Hrs IOTlsHlllEIHOICBI Rate Gross I Code Amount I
i_____.<__________________f______________________n_nn____._____________________t__________________n______________________~_.___*
_ N Hrly, U400
018
on
B.OO H
1.25 II
H H H B.2400
H II N 9.2400
65.92 FEDTAX 15.76 FICA-Il
39.27 TSA-R 1.36
1.53 FICA-O
4,42
Fed-Ex: S-02 St-Ex: -00
Lu_nnn_nn___n___n___* Total: 12.25 _____nnun___ ( Gross:
105.19
Deductions:
29.01
Net:
16.12}
Department SUlffilary
in Pay Cod e Sum mar y __~___.________~..H.._.__.u__UU_UUM"i__ 0 e due t ion s Sum III a r y ___________nt
I PayCd Description Hrs larlsHlllEIHOlcBI Gross I Code Amount I
*__n____________________________u_n____________n_n_______________~__n*_~__~n_~___~~~_~~~~~._~_u_~_~_~___~~~___~_____~~__t
REGULAR PAHl B.OO N N 1/ N 65.92 AIR AWARDS BOOTS
REGULAR PAY-S2 1.25 N N 1/ N 39.27 CAFE-C CAFE-D CAFE-F
CAFE-H CAFE-I CAFE-L
CAFE-P CANCER CLINIC
CREmIN DENTlIL DEP-LF
FEDTAl: 15:76 FICA-II 1.53 FICA-O 4.42
FLEX S FORT D PUTA
GIFT S GRAllT GRP-IN
GTL HOSP-I WTIT
LEAF IIISC OTHER
PHI PR FIN REPAY. .
ST-TX STUDEN TSA-l
TSA-2 TSA-C TSA-P
TSA-R 7.36 TUTION 1m/HaS
Luuu__unn Department Totals: 12.25 H~_~h ( Gross: 105.19 Deductions: 29,07 Net: 16,12 )
I Checks Count:- FT PT Other 1 Female 1 Nale credit OverAmt ZeroNet Term Total; 1 I
*_____________________________________________________~__~__________________________________________________________~____u_____*
Run Dat" 12/01/12
Time: 11:05
Final Summary
llllMORrAL MEDICAL CENTER
Payroll Register ( Bi -l'leekly I
Pay Period 11/16/12 - 11/29/12 Runl 1
Page 81
P2REG
*__ Pay Cod e Sum m a ! y ______n____nn_______nnn____________*__ D e due t ion s Sum mar y _____u_n___f
I PayCd Description Hrs IOTISHIWEIHOlcB[ Gross I Code Amount I
*_____________________n__._________________n___________u________________*______________~______________________---------------*
I
2
2
2
I
3
3
C
C
B
E
G
I
K
P
P
X
Z
P
REGULAR PAY - 81
REGULAR PAY-SI
REGULAR PAI.SI
REGULAR PAY-SI
REGULAR PAY-S2
REGULAR PAY-S2
REGULAR PAY-S2
REGULAR PAY-SI
REGULAR PAI-S]
REGULAR PAY-SI
CALL PAY
CALL PAY
RX'lRA WAGES
EXTRA WAGES
GROUP TERM LrFE BENIFIT
rnSBRVICE
EX'lIllIDKD- ILLNESS - BlINK
PAID-TIRE-OFF
PAID-TIRE.OFF
CALL PAY 2
CALL PAY 3
PAID TIRE OFF - PRORATtoN
6732.50 N
1121.75 N
21!.50 N
16.25 Y
2307.75 N
151.00 N
28.25 Y
153&.75 II
121.00 N N
24.75 Y N
128.00 N N
2277_50 N 1 N
N N
N N
N N
N N
N N
N N
N 1 N
N 1 N
N I N
N 1 N
22.00
16,00
211.00
1818.00
151.00
%.00
36.00
N N
N II N
N I
H II
H II
N Y
N N
H N
Y
II
N N
N
N H
N N
N N
II
II
N N
II
II
II
II
1181'14.21
16683.20
5B05.96
181.72
47101.62
5082.66
909.43
36128.28
4030.09
847.27
256.00
4555.0G
821.20
691.50
143UO
559.81
421.28
4514.91
36921.93
311.00
288.00
299.00
AIR
CAFB-C
CAFE-H
CAFE-P
CREDlJIl
FRIYrAX
FLEX S
GmS
GTL
LIlAF
PHI
ST-TX
TSA-2
TSA-R
162.81 AWARDS
660.46 CAFE-D
7805.00 CAFE-I
558.31 CANCER
25.00 DENTAL
31844. 6~ FrCA~M
1521.24 FORT D
57.06 GRANT
1ll4.00 HOSP-I
MISC
PR Fill'
S'llIDEN
TSA~C
21JII.3! TUnON
BOOTS
835.50 CAFE-F
219.29 CAFB-L
12.68 CLllUC
502.50 DEP-LF
4354.24 FICA-O
FUTA
GRP-tN
4275.00 to TFT
OTHER
50a.51 REPAY
113.89 TSH
TSA-P
UlI/HOS
45.'14
381.64
183.38
11169.44
129.26
2244.58
t_n________~~_______ Grand Totals: 17120.00 .------ { Gross: 312338.19 Deductions: 91113,57 lTet: 214624.62 J
I Checks Count:- rT 162 PT 17 Other 31 Female 179 Male 31 credit OVerAmt 9 ZeroNet Term Total: 210 I
t_________~~_~_M_~_______________________________~__________________________________________________________________________n_l
",.-~I"""''''''''
Tax Payment Report Worksheet
EFTPS Voice Response S) (Photocopy this worksheet for future use.)
IL1!JJ You dial:
EFTPS responds:
You enter:
1-800-555-3453
"Welcome to the Electronic Federal Tax Payment System"
"If you are calling from a Touch Tone phone, press 1."
1 (For Touch Tone phone)
"Enter your 9-digitTaxpayer Identification Number"
IEJ::!I EFTPSprompts:
You enter:
IIJIJlJ G?J[Q][QJ WI '"/JCZJ IT]
(9-digit Employer Identification Number)
Ir" "\-'~"1"1
~
EFTPS promts:
'.'Enter your 4-digit PIN"
You enter:
digit Personal Identification Numb
Lists the Main Menu Selections
I!<''tll EFTPS prompts:
Yau enter:
Press 1 (to initiate a tax pryment)
IL'-':~~ EFTPS prompts:
Yau enter:
EFTPS responds:
"Enter the Tax Type number followed by the pound (#) sign."
wC?ZJ ITJOO 0 (3-t06digittaxtypenurriberfrom.
the IRS Tax Form-Table in Appendix A)
"You entered Tax Type/Tax Description (Based on the selection in step #5)
lk{~~ EFTP5 prom~ts:
You enter:
"Enter Tax Payment Type"
1 digit number Tax Payment Type
{Tax Payment Type specific to Tax Form Code in Appendix DJ
Il!fZ!l EFTPS prompts:
You enter:
~",,",,~
.',-<:t.
~"'';<-
EFTPS prompts:
You enter:
"Enter the 4-digit Tax Filing Period starting with the year followed by month'"
fTIlZJ ITI rn {Valid 4-digit Tax Period based on IRS Tax Form
T!;i;T,;' in Appe~} 0/
~ d--v
"Enter the payment Amount followed by the pound (#) sign:'
(You must enter cents eve!' if ~4fe reportifjlfa whple dOIl~~.)
$gg~gU~a!ljeJ~~:J$l~Jft99!.Qg
~ EFTPS prompts:
Enter the 2-digit Verification Code."
DO Verification Code*
'(See Appendix E fOI' Verification Code Calculation)
I~ EFTP5 responds:
t-. "* V \~?, You enter:
, ~t- \8-'1:
O~q+0(PJ, 1
"Enter the 6-digit tax payment settlement date by month, day, year."
(Note, the next business date you enter must be at least one business day
t ntuture;/ / ./
(6':digi~a~lse~e[eJt Ja~ ~DDYY format)
(Continue)
t5R \A\\\ \r
RUn Oat" 12/18/12 M1lll0R1AL HEOICAL CIlI/lER Page 81
Time: 09:06 Payroll Register I Bi-weekly I P2REG
Pay Period 11/30/12 - 12/13/12 Runti 1
Final summary
tn pay Cod e Sum mar y ________u_~____u___n__nnnn~_______in D e due t ion s Sum mar y ___~~_nu___t
I payed Description Ilrs IOTlSalilBIHolCBI Gross I Code Amount I
i___~______________________________________._______________.________.______t_.__._____M__~_.____________________________________t
1 REGULIIR PAY-Sl 1789.00 N N N 137637.42 AIR lfi43.75 AWARDS mOTS 45.14
1 REGIJLAR PAY-Sl 1368.25 N N N N 43161.73 CAPE-C 660,46 CAFR-D E19.22 CAFE-F
1 REGIJLAR FAY-Sl 123.50 Y N N 3049.95 CAPE-H 1681,96 CAPE-I 219.29 CAFE-L 381,64
2 REGIJLAR PAY-S2 2516.00 N N N 51366.15 CAFE-P 558,31 CANCER 12,68 CLIIIIC
2 REGULAR PAY-S2 36.00 Y N N 1386,72 CREDUN 25,00 DIlI/lAL 496.82 DEP-LP 183.38
3 REGIJLAR PAY-S3 1632,15 N N N 38228,El PEOTAl{ 33175,90 FlCA-H 4317,84 FICA-O 12025,92
3 REGULAR PAY-S3 21.25 Y N N 717.66 FLEX S 1521.24 FORT D FUTA
C CALL PAY 2448,00 N 1 N N 1896.00 GIFTS 50,00 GRANT GRP-I11 129,26
E EXTRA ~IAGRS N N N N 584.88 GTL NOSP-I 4211 ,96 ID TFT
E EXTRA WAGES N 1 N N N 115,00 LEAF MISC OTHER 2520.11
I IIISERVIC' 41,75 N 1 N N 1926,91 PHI PR FIN 50H.51 REPAY
I INSERVICE 1.25 Y N N 56,59 SrGNON 1973.25 ST-TX STUDKIl m,56
J JURY LEAVE 2.00 N N N 22,64 TSA-l TSA-2 TSA-C
K EX'l'ENDED- ILL11ESS-BTlNK 68.00 N N N 1091.OE TSA-P TSA-R 21891.35 'lUTION
P PAID-TlME-OFF 318.00 N N N N 6179.50 llil/HOS
P PAID-TIME.OFF 1092.18 N 1 N N 22456,50
X CALL PAY 2 156.00 N 1 N N 312.00
Y YHCA/ CURVES N N N N 30.00
Z CALL PAY 3 96.00 N 1 N N 288.00
*nn_n_____u~n~n Grand Totals; 17716.23 nn~__ (Gross: 313837.60 Deductions: 95325.81 Net: 218511.19 f
I Checks Count:- IT 161 PI 18 Other 32 Female 180 Male 31 Credit OverArnt 11 ZeroNet 1 Term 1 Total: 211 j
*~__~~~~'___~_~~~~~~~~____~~_~__~~__~__~__~~~_~~~~__~_~~____~__________~~~~~_~n__~~~~_~~~~_nn__~__~_~~~~_~d__~~_____~____~~_~t
/
FED TAX 33,775.90
FICAO 29,797.42 \/.
\/
FICAM 8,755.68
TOTALS 72.329.00
~-=--"'=-""">
Tax Payment Report Worksheet
EFTPS Voice Response 5) (Photocopy this worksheet for future use.)
IL )-'lJ You dial:
EFTPS responds:
You enter:
L2::l EFTPS prompts:
You enter:
1-800-555-3453
"Welcome to the Electronic Federal Tax Payment System"
"If you are calling from a Touch Tone phone, press 1."
1 (For Touch Tone phone)
"Enter your 9-digit Taxpayer Identification Number"
rTIlJlJ[E][Q][Q']w[?l][Z][ZJ
(9-digit Employer Identification Number)
Ire....:; '"j'"l
~
"Enter your 4-digit PIN"
EFTPS promts:
You enter:
digit Personal Identification Numb
1')11 EFTPS prompts: Lists the Main Menu Selections
You enter: Press 1 (to initiate a tax pryment)
!1.',Xtl EFTPS prompts: .' "Enter the Tax Type number followed by the pound (#) sign."
You enterV [2]~ moo D (3-to 6 digittaxtype numberfrom
the IRS Tax Form-Table in Appendix A)
EFTPS responds:
~ EFTPS prompt:: .
You enter:
II}:~/'I EFTPS prompts:
YOll enter:
"You entered Tax Type/Tax Description (Based on the selection in step #5)
"Enter Tax Payment Type"
1 digit number Tax Payment Type
(Tax Payment Type specific to Tax Form Code in Appendix D)
"Enterthe 4-digitTax Filing Period starting with the year followed by month'"
rn rn [[] m (Valid 4-digitTax Period based on IRS Tax Form
Table in Appendix A) .
~ EFTPS prompts:
You enter:
I~""
::,$-
EFTPS prompts:
"Enter the payment Amount followed by the pound (#) sign."
(You must enter cents even if you are reporting a whole dollar amount.)
$DD,D[!lm,rn~FIJ.[]J11IJ
(Your payment amount cannot exceed $99,999,999.99)
Enter the 2-digit Verification Code."
o D Verification Code*
*(See Appendix E for Verification Code Calculation)
I~I EFTPS respo nds:
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"Enter the 6-digi.t tax payment settlement date by month, day, year."
(Note, the next business date you enter must be at leost ane business day
t tlle11u,:Cy [];JITU [[] IbJ
(6-digit tax payment settlement day in MMDDYV format)
(Continue)
(),JluL -tNv
l~b.611if'
January 24, 2013
2013 APPROVAL LIST - 2013 BUDGET
COMMISSIONERS COURT MEETING OF 01124/13
BALANCE BROUGHT FORWARD FROM PAGE 21
NATIONWIDE RETIREMENT SOLUTIONS
OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT
TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM
BANK OF TEXAS
CABLE ONE
CALHOUN COUNTY APPRAISAL DISTRICT
STATE COMPTROLLER
TAC - TEXAS ASSOCIATION OF COUNTIES
US BANK
VERIZON SOUTHWEST
PIR
PIR
PIR
AlP
AlP
AlP
AlP
AlP
AlP
AlP
TOTAL VENDOR DISBURSEMENTS: $
22
$
$
$
$
$
$
$
$
$
$
$
464,189.72
3,139.98
1,451.09
108,762.03
156,825.00
470.92
75,974.98
60,071.03
3,700.84
8,181.25
1,946.14
884,718.98
TRANSFERS BETWEEN FUNDS
TRANSFER TO GENERAL FUND AlP $
CALHOUN COUNTY INDIGENT HEALTH CARE AlP $
TOTAL TRANSFERS BETWEEN FUNDS: $
7,398.62
28,698.58
36,097.20
TOTAL AMOUNT FOR APPROVAL: $
920,816.18
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January 24, 2013
2013 APPROVAL LIST - 2012 BUDGET
COMMISSIONERS COURT MEETING OF 01124/13
27
BALANCE BROUGHT FORWARD FROM PAGE 26 $ 163,264.41
FICA PIR $ 142.68
ALLIED WASTE SERVICES AlP $ 309.30
CENTERPOINT ENERGY AlP $ 3,119.47
CITY OF SEADRIFT AlP $ 69.41
CPL RETAIL ENERGY AlP $ 87.23
CREDIT CARD CENTER AlP $ 804.62
RELIANT ENERGY SOLUTIONS AlP $ 2,148.55
SHELL FLEET PLUS AlP $ 102.75
VERIZON SOUTHWEST AlP $ 447.05
VICTORIA ELECTRIC CO-OP AlP $ 45.97
TOTAL VENDOR DISBURSEMENTS: $ 170,541.44
TRANSFERS BETWEEN FUNDS
CALHOUN COUNTY INDIGENT HEALTH CARE AlP $ 54,522.72
TOTAL TRANSFERS BETWEEN FUNDS: $ 54,522.72
TOTAL AMOUNT FOR APPROVAL: $ 225,064.16
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BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
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PUBLIC DISCUSSION:
Judge Pfeifer: We received a thank you letter from the Calhoun County Senior Citizens Association for the
contribution in the amount of $35,000,00. This is a donation that is made each year to the Heritage Center.
Texas Indigent Defense Commission has awarded Calhoun County a formula grant estimated to be $17,396. The
Statement of Grant Award FY2013 Formula Grant Number 212-13-029 is for the period October 1, 2012 through
September 30 2013. The Resolution Adopted by the Commissioners Court is considered acceptance of the
grant.
Court was recessed at 10:17 A.M.
Court was reconvened at 1:30 P.M.
2104 W. Austin. P,O. Box] 28 . Port Lavaca, Texas
(361) 552-3350. (361) 552-4991. (361) 552-6477
,,{'~ 0 ~
v~ - ~
~/ol' Ci\.\1>~
Funding Sl1urces rur Calhoun ("(HlllIV Senior Cili7.Cl1S A'~"Kiali()IlJnc
Federal and Slale funds from (he lQ6S Older -\rnerie3ns M,t G"~'crl1ed b~ tlie Golden Crc~cnt Re"ional Planning Cnmllli~~i"n
Supponed locally 0\' loe COl'Ill~, Cilic., nf Porll.avaca. POilU Cvrnfut! and Scadflf:. l[lIited Way,'dil'fll dOJlahllnS ans pri\~tc contrihlllil:ns TlmlS
January] 8,20] 3
Judge Michael .T. Pfeifer
2]] South Ann Street
Port Lavaca, IX 77979
It)
n
JAN :; 3 2013
C IVED
Mike Pfeifer
Calhoun County JudUt,
Dear Judge Pfeifer,
On behalf of all Senior Citizens residing in Calhoun County, [ would like to thank you for the
recent check we received from Calhoull County in the amount of $35,000. These funds will
allow us to continue to assist and serve the senior population of Calhoun County in 2013!
Strong partnerships are important to the success of our endeavors at the Center, and we are
appreciative of your support and efforts on our behalf!
Sincerely,
/rYl t/ll.c~U:U f~QjQdl
Monica Pelech
Executive Director
If~~"""
.I J 11"'
cc: Harry Frankson, President, CCSCA, Inc.
~TRANSIT Local trips should cal] 24 hours in advance.
"'" ~ Please contact the Senior Citizen Center for more information.
rJTlDC
TEXAS INDIGENT DEFENSE COMMISSION
Chair:
The Honorable Sharon Keller
Presiding Judge, Couct of Criminal Appeals
Vice Chair:
The Honorable Olen Underwood
Ex Officio Members:
Honorable Sharon Keller
Honorable Wallace B. Jefferson
Honorable Roberto Alonzo
Honorable Sherry Radack
Honorable Laura Weiser
Honorable John Whitmire
Members Appointed by Governor:
Honorable Jon Burrows
Me Knox Fitzpatrick
Mr. Anthony Odiorne
Honorable Olen Undenvood
Honorable B. Glen Whitley
ExecutivcDircctor:
James D. Bethke
January 18,2013
The Honorable Michael Pfeifer
Calhoun County Judge:
Via EMail: susan.riley@calhouncotx.org
Dear Judge Pfeifer;
I am pleased to inform you that the Texas Indigent Defense Commission
has awarded Calhoun County a formula grant estimated to be $17,396.
The Statement of GrantAward FY2013 Formula Grant is attached.
The grant rules in Texas Administrative Code Chapter 173 changed this
year so the Resolution Adopted by the Commissioners Court is now
considered the acceptance of the grant. The Authorized Official
designated by your FY13 Formula Grant commissioners' court
Resolution does not need to sign the Statement of Grant Award. You do
not need to mail back the original. The first payment will be deposited
soon.
The Commission works together with counties to promote innovation
and improvement in indigent defense systems statewide. On behalf of
the Commission, I thank Calhoun County for its efforts in these areas. If
you have any questions or need clarification on the information
contained in this letter, please call Bryan Wilson, Grants Administrator
at the Commission office, toll free in Texas at (866) 499-0656.
Sincerely,
Sharon Keller
Chair, Texas Indigent Defense Commission
Presiding Judge, Court of Criminal Appeals
COPY: Financial Officer, Auditor, Ms. Cynthia Mueller
Texas Indigent Defense Commission
205 West 14th Street, Suite 700 . Austiu, Texas 78701 . www.txcourts.gov/tidc
Mail: P.O. Box 12066, Austiu, TX 78711-2066' Phone: 512.936.6994 . Fax: 512.463.5724
rJTlDC
TEXAS INDIGENT DEFENSE COMMISSION
Statement of Grant Award
FY2013 Formula Grant
Date Issued:
Grant Number:
Grantee Name:
Program Title:
Grant Period:
Estimated Grant Award Amount:
January 18,2013
212-13-029
Calhoun County
Formula Grant Program
10/01/2012-9/30/2013
$17,396
The Texas Indigent Defense Commission (Commission) has awarded the above-referenced grant for
indigent defense services. Formula Grants are provided by the Commission to meet its statutory
mandates and to promote Texas counties' compliance with standards adopted by the Commission.
Grant Calculation
. The sum of$5000 plus;
. . A calculation applied to the funds budgeted for FY2013 fOlmula grants by the Commission based:
o 50 percent on the County's percent of state population; and
o 50 percent on the County's percent of statewide FY2012 direct indigent defense expenditures (as
defined in Title I, Part 8, Texas Administrative Code Sec. 173.202(1)-(3)):
. less discretionary funds provided by the Commission for expenditures defined in Title I, Part
8, Texas Administrative Code Sec. 173.202(1)-(3)
. less the reimbursed costs of operating a regional program
. The baseline requirements contained in Section E of the Request for Applications do not apply
to counties with a 2000 Census population ofless than 10,000 but do apply to all other counties.
. The County shall not receive more in funds than what was actually spent by the county in the prior
year.
Standard Grant Conditions:
. The authorized official for the grantee accepts the grant award.
. The authorized official, financial officer, and program director, referred to below as grant officials,
agree to the terms of the grant as written in the Request for Applications issued on October 12, 2012,
including the rules and documents adopted by reference in the Commission on Indigent Defense's Grant
Rules in Title I, Part 8, Chapter 173, Texas Administrative Code.
. The grant officials understand that a violation of any term of the grant may result in the Commission
placing a temporary hold on grant funds, permanently deobligating all or part of the grant funds,
requiring reimbursement for funds already spent, or barring the organization from receiving future grants.
. Disbursement of funds is always subject to the availability of funds.
. Any plan documents submitted to the Commission must continue to meet all grant eligibility
requirements.
Awarded by the Texas Indigent Defense Commission on December 13,2012.
. Bryan Wilson
Grant Administrator
PAGE 2
APPOINT MEMBERS TO THE CALHOUN COUNTY HISTORICAL COMMISSION:
Calhoun County Historical Commission Member Nomination List:
1. Cherre Cain
2. Margaret Charnetski
3. Peggy Dobbins
4. John Foester
5. Avril Sassman
6. Tommy Schulte
7. Toni Ross
8. Joe Mirles
9. Beverly Wyatt
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch.
Commissioner Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County Historical Commission Member Nomination List
2013
First
NAME PHONE ADDRESS EMAIL
Cliff 552-9565 506 Rid ecrest
Joe D. 482-9225 194 FM 1679
Cherre 935-2222 56 Marshall Rd. h
Mar aret 785-3511 PO 80x 1665
George
Anne 553-4689 301 S. Ann Street director m e m.or
Buelah 482-8373 361 cox ave beachlad
Tina PO Box 541 tina .or
John 552-4280 2110 Oren St.
Steve 935-5686 POBox 1583
Robert 652-6180 323 N. Colorado
Nelson 552-1192 1258 School Rd
John 552-5931 305 Glenbrook
552-5931
Ma Belle 649-0723 305 Glenbrook meitzen
M rtle 552-5374 218 Houston Street ontier
Jim 676-3414 110 Martin Drive 'Imsenior m .com
Robert 827-3627 416 B South Benavidez ro'eda2002 hoo.co
Joe 652-0532 1904 Shofner Dr
Rose
Ga 552-3356 211 Oak len indianolatx.
552-5734
Jan 552-6313 201 S. Colorado
Walter 676-0823 300 CR 307N
Melissa 551-2300 POBox 169
Debbie 676-3630 POBox 741
Phil 552-2735 POBox 268
Sue 552-2735 POBox 268
Flo 552-9565 506 Rid ecrest
NEW
PROPOSALS
Dobbins Pe 404-523-6685 8942 State H 316
Foester John 552-1224 2421 State H 238
Sassman Avril 552-0162 100 Saluria
552-0108
C-832-928-
Schulte Tomm 0610 204 Willowbend Dr, tschulteOO@ ahoo.com
Ross Toni 832-798-5822 120 S. San Antonio a kestrel@ ahoo.com
Mirles Joe 552-9615 1605 Avalon 'Imireles@cableone.net
CJ.{fr\+- f::eJiU'i
Kathy G,Williams
Secretary
Page 1
10/24/2012
Mary Orta
To:
mike.pfeifer@calhouncotx.org; kenny.finster@calhouncotx.org; Neil E. Fritsch;
vern.lyssy@calhouncotx.orcg
rhonda kokena; Comm5
Meeting Date
CCPM.docx
Cc:
Subject:
Attachments:
All,
Attached is the draft policy for Calhoun County that is up for discussion. I would like to
know if ThUlrsday;,01;l24/;-2a:r3 (Commissioner's Court Date) a1;,,1.:3.0pm.would work for everybody so
that we can have a final discussion and/or' make any changes. Please advise if this date and
time will work for you. Wo ,...\LS /"'o..p
Thanks,
Mary Ann Orta
Human Resources Coordinator
Calhoun County
211 S. Ann St. Suite 301
Port Lavaca, Texas 77979
361-553-4400
361-553-4444
Your message is ready to be sent with the following file or link attachments:
CCPM.docx
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving
certain types of file attachments. Check your e-mail security settings to determine how
attachments are handled.
1
WORKSHOP ON PROPOSED CALHOUN COUNTY POLICY AND PROCEDURES MANUAL:
Joyce Dean: There was a lot of review on the policies.
Mary Orta:
Physicals for new employees. The possible new hire will be given a preemployment form to provide to
the doctor to have filled out before they can be hired. Part-time and full-time: no physical limitations
or accommodations. (Part-time is less that 40 hours weekly.)
Joyce Dean:
Temporary (not a time frame; no expectation of employment past the project completion) employees
will not have to go through this process.
Joyce Dean: Page by Page
PAGE:
1) Acknowledging "at-will" employee
2) Good
3) Good
4) Good
5) 2.04 Outside Employment: to insure that there is not a conflict of interest from a part-time job. The
other job will be responsible for Workman's Compensation if injured on other job. Only Law
enforcement is 100% covered on Workman's Compensation because any job relating to Law
Enforcement (security, escort) is like what they already do.
6) 2.08: Outstanding unpaid taxes on property: can withhold employee's paycheck
7) Recruitment 3.02: Sending all openings to Texas Workforce Commissioner in the next few months
8) Good
9) 3.11: Orientation/Training: any new hire must go to Human Resources first. When a department hires
someone, they must first go through orientation and training due to the blood-born pathogens. I-9
violation if not verified to work in US: have to make sure of compliance with Federal law.
10) Categories of Employees: regular employee hired into position that is ongoing
11) Official Personnel Records: there can be more than one custodian of record; department heads can file
their own set of records with their department as well as records of the HR department
12) Good
13) Good
14) Good
15) Good
16) Good
17) 8.05: Unemployment insurance: All employees: excludes elected officials - different category
18) 9.03.06: Change: Do not allow to carry over vacation leave. "Use it/lose it" rule on anniversary date,
Need to add "anniversary date"
19) 9.04.02 monthly
20) 9.04.04 month
21) 9.0S.03 number 4: take out "what" and "under" [FMLA]
22) Good
23) Good
24) Good
2S) Good
26) Good
27) Good
28) 9.10.03: funeral leave: what the county gives 24 hours = 3 work days
29) 9.13.06: change auditor to Human Resources
30) Good
31) Good
32) Good
33) Good
34) 12.04.06: injury leave = Workman's Compensation - get paid sick leave after seven (7) days-
Workman's Compensation kicks in (goes back to day one). If paid leave is available (sick/vacation time
use that for the seven (7) day period (paid at 70%)
3S) Good
36) Good
37) Good
38) Good
39) 12.0S.07: job offer is contingent on prospective new hire's ability to pass a drug test; cannot randomly
test employees who are not in safety-sensitive situation
40) Good
41) Post-Accident: change to $2,000 or more
42) Drugs: prescription medication detecting acceptable levels vs abuse of medication
43) Good
44) Good
45) Section
13.04: turn copy of insurance card in to treasurer's office with purchase order for
reimbursement
13.05: accident reporting: vehicle-to-vehicie has to be reported
vehicle-to-hog hit (on country roads) if under $2,000 damage up to Law Enforcement if over
$2,000, ranking officer In the field. Must be reported within two (2) hours
46) Good
47) Good
48) Good
49) Section
16.05.03 meals - January 1" according to purchasing policy which is a separate document
according to the federal government level: remove prices; per diem rate annually determined
by Commissioners Court in accordance with their purchasing policy
16.02.04 - Out of state travel; take out Commissioners' Court put in County Judge
. 16.05.02 - scratch 15%; change to reasonable
SO) Good
51) Good
52) Section
18.02.02 - # 5 remove
18.04.03 - # 1 remove
18.04.04 - What should be done if thought employee is at risk? be aware and make Human
Resources aware; provide help to someone who may need it; HR will come to the person with
information; for any employee who may need help
53) 19.01: remove "vehicles" section
Once re-written with the changes, bring back to court for adoption. Once approved, schedule training session
with Court and department heads to heip them understand the changes.
Mary Ortiz: CDL training will go to each individual department to set up training. Need four (4) hours.
Requirement: must have CDL training, especially supervisors, be trained on detection of reasonable suspicion.
Court was adjourned at 3:17 P.M.
Mary Ann Orta
Calhoun County
Human Resources Coordinator
211 S. Ann St. Suite 301
Port Lavaca, TX 77979
(361) 553-4400
mary .orta@calhouncotx.org
October 12,2012
RE: Item for Commissioner's Court
Susan,
Please put on the November 08, 2012 agenda, a request from the Human Resources Department.
to meet with Commissioner's Court at 1 :30pm, The purpose of the meeting is to review and
make any changes that need to be made on the proposed new Calhoun County Policy &
Procedure Manual.
Thank You,
Mary Ann Orta
HR Coordinator Calhoun County
211 S. Ann St. Suite 301
Port Lavaca, Texas 77979
361-553"4400
PERSONNEL POLICIES
FOR
CALHOUN COUNTY
ADOPTED
Michael J. Pfeifer, County Judge
Roger C. Galvan, Commissioner Precinct #1
Vern Lyssy, Commissioner Precinct #2
Neil E. Fritsch, Commissioner Precinct #3
Kenneth Finster, Commissioner Precinct #4
NOTICE TO EMPLOYEES OF CALHOUN COUNTY
The policies set forth in this manual do not constitute a contract between the County of CALHOUN
and any of its employees, but rather are intended as guidelines for personnel administration.
The County of CALHOUN is an "at will" employer and within provisions of state and federal law
regarding public employment can dismiss employees at any time, with or without notice, for any
reason or no reason at all and employees are free to resign their position at any time for any reason
or no reason at all.
The County of CALHOUN has the right to change these policies at any time, without prior notice to
employees.
Each reference in these policies to the "County" means the County of CALHOUN, Texas,
NOTICE TO EMPLOYEES OF CALHOUN COUNTY..................................................,...................................i
1.00 GENERAL POLICiES................................ ,.................................. ...................,.. ........... ........ ......... ,...... 1
1,01 AUTHORITy.......... ...................................... ..... ...... ............................,.......... ....... .......... .......... ....... 1
1.02 SEVERABILITy.......... ............. ........................... .... ....... ................................. ................ ............,.... 1
1.03 RESPONSIBILITY FOR IMPLEMENTATION OF PERSONNEL POLICIES .................................... 1
1 .04 PURPOSE,... ...,...... ..... ........ .................... ...................... ............... ............................................ ....... 1
1.05 APPLICABILITY OF PERSONNEL POLICIES.........................;....................................................... 1
1.06 DISSEMINATION OF PERSONNEL POLICIES .............,................................................................ 2
1.07 EQUAL EMPLOYMENT OPPORTUNITY ....................................................................................,...2
1.08 HARASSMENT....,........... ....... .......... ,........ .............. ..................... .................. ............... .................. 2
1,09 PERSONS WITH DISABILITIES .....................................................................................................4
1.10 CHANGES TO THESE POLICIES AND EMPLOYEE SUGGESTIONS ...........................................4
1.11 DEFINITIONS..........................................................,....................................................................... 4
2.00 EMPLOYEE RESPONSiBILITIES........,................ ..... ... ............ .........,................................... ........... .... 5
2.01 GENERAL. .............. ..... .............................. ..... ............... ........................................ .......... ........ ....... 5
2.02 PROFESSIONAL APPEARANCE.... .......... ....... ......... .......... .......... ................................... ............... 5
2.03 TIMELINESS AND ATTENDANCE...........................................................,......................................5
2.04 OUTSIDE ACTIVITIES .........................,.................................................................................,.~...... 5
2.05 GIFTS AND GRATUITIES ,...........................,..................................................................................6
2.06 CHAIN OF COMMAND AND COMMUNICATIONS ....................................................,......,............. 6
2.07 TELEPHONE USE ...................:.........................................................................................~............ 6
2.08 INDEBTEDNESS TO THE COUNTy...............................................................................................6
2.09 POLITICAL ACTIVITY ..................................................................................................................... 6
3.00 EMPLOYMENT PRACTICES .......................................................,........................................................ 7
3.01 RESPONSIBLE AGENT FOR APPOINTMENT ...............................................................................7
3.02 METHODS OF RECRUITMENT AND SELECTION......................................................................... 7
3.03 QUALI FICA TIONS.... ..... .................. ............................. ...................... ..................,................. ......... 7
3.04 AGE REQUIREMENTS .............,...........................,.....................................................,................,.. 7
3.05 EMPLOYMENT OF RELATIVES (NEPOTISM) ............................................................................... 7
3.06 TESTING .................................. .............................. ........... ......................................................... ..... 8
3.07 PHYSICAL STANDARDS......................................... ............ ............................. .............................. 8
3.08 VERIFICATION OF ELIGIBILITY TO WORK................................................................................... 9
3.09 DRIVING RECORD .........................................................~...............................................................9
3.1 0 DISQUALIFICATION .........................,........................................................ ......,.............................. 9
3.11 ORIENTATION AND TRAINING...................................................................................................... 9
4.00 TYPES OF EMPLOYMENT .............................................................................,...................................10
4.01 CATEGORIES ..................................................,................................:........................................... 10
4.02 RE-EMPLOYMENT .......................................................,.......... ............................ .......................,. 10
4:03 AT WILL EMPLOyMENT........:.................................................,.................,..................................10
4.04 BENEFITS......,............ .............................................................................................. ....... ............. 10
4.05 ESSENTIAUNON ESSENTIALPERSONNEL STATUS................................................................ 10
5.00 PERSONNEL FILE................,................................................................................................,............. 11
5.01 GENERAL .........................................,............................................................................................ 11
5.02 MEDICAL RECORDS............................................................,.................................................,.....11 .
6.00 EMPLOYEE COMPENSATION AND ADVANCEMENT ..............,....................................................... 11
6.01 PAy,.......... ....... ........,.................................... ................................................. ............ .............. ..... 11
6.02 PAyDAyS...... ........................................................... ..................... ...............................:.. ............. 12
6.03 CHECK DELIVERY .......................................................................................................................12
6.04 PAYROLL DEDUCTIONS,...................................:......................................................................... 12
6.05 PROMOTIONS.................,......................................... ..................,................................................ 12
6.06 . LATERAL TRANSFERS ................................................................................................................13
6.07 DEMOTIONS........... ................ ........... .....,..... ........................ ............................... ............. ............. 13
6.08 APPROVING AUTHORITY ,....................,................................................................,..................... 13
7.00 WORK SCHEDULE AND TIME REPORTING..................................................................................... 13
7,01 WORKWEEK AND WORK HOURS....................................................,..........................................13
7.02 SCHEDULE ADJUSTMENTS.................,..............................................................,....................... 14 .
7.03 OVERTIME WORKED ................................................................................................... ................ 14
7.04 EXEMPTIONS FROM FLSA (OVERTIME COMPENSATION) ...................................................... 14
7.05 OVERTIME COMPENSATION ...............................................................,...................................... 15
7.06 HOLIDAYS WORKED ...................................................................,............................................,..15
7.07 LEAVE OR HOLIDAYS TAKEN AND OVERTIME ......................................................................... 15
7.08 TI ME REPORTI NG.................... ........................... ............. ................................................. ............ 16
8.00 BENEFITS.....................................................,........ .................... ....... ...... .............. .............. ................ 16
8.01 MEDICAL AND LIFE INSURANCE................................................................................................ 16
8.02 RETIREMENT PLAN ..............................................................,...................................................... 17
8,03 WORKERS' COMPENSATION ..................................................................................;.................. 17
8.04 SOCIAL SECURITY ............................;.............................................................................;........,.. 17
8.05 UNEMPLOYMENT INSURANCE................................................................................................... 17
8.06 LEAVE TIME ..................................................................,.......................,...................................... 17
8.07 CONTINUATION OF GROUP INSURANCE (COBRA).................................................................. 17
9.00 LEAVE TIME ...............................................:...........................................................,........................... 18
9.01 DEFI NITIONS........... ................. ..................... ............................................................................,.. 18
9.02 APPROVAL OF LEA VE................................................................................................................. 18
9.03 VACATION LEA VE............,......................................,..................................................................,. 18
ii
,.
9.04 SICK LEAVE ...........................................,..................................................................................... 19
9.05 FAMILY AND MEDICAL LEAVE...........................................................................,..............,.........20
9.06 HOLl DAyS.............................. ....................... ...,................. ..............,.... ............. .....................,.... 26
9.07 COMPENSATORY TIME.................................................................................................,.........,... 26
9.08 MILITARY LEAVE ....,..............,................................................................................,....................27
9.09 JURY/CIVIL LEAVE........ .......... ..... ....................... .......... ............... ........ ,.. ....... ......... ............. ,....... 27
9.10 FUNERAL LEAVE ......................................,..................................................................................28
9.11 INJURY LEAVE ..............................................................................,.............................................. 28
9.12 ADMINISTRATIVE LEAVE ........................................................................................................ .... 29
9.13 LEAVE OF ABSENCE WITHOUT PAy.......................................................................................... 29
9.14 ABANDONMENT OF POSiTION.................................................................................,.................30
10.00 PROGRESSIVE DiSCiPliNE......... ..... ............................... .......... .......................... ... ............ ............ 30.
10,01 CORRECTIVE ACTION .........................,................................................................................... 30
10.02 OPTIONS FOR CORRECTIVE ACTION................................................................ ....................30
11.00 SEPARATIONS .......... ....,.. ........... ,.... ..,.. ............ .............. ........... .... ........... .............................. ......... 31
11.01' TYPES ,OF SEPARATIONS ....................................................................................................... 31
11.02 RESIGNATION ...........................,.....................................,........................................................31
11.03 RETIREMENT............................................................................................................................ 31
11.04 REDUCTION IN FORCE (LAyOFF)................,.......................................................................... 32
11.05 DISMISSAL WITH OR WITHOUT CAUSE................................................................................. 32
11.06 DiSABILITy.......................................................................................................................,........32
11.07 DEATH.......................................................................................................................................32
11.08 TERMINATION PAY .................................................................................................................. 32
12.00 HEALTH AND SAFETY..........................................................................................:...........................32
12.01 SAFETY POLICy.......................................................................................................................33
12.03 EMPLOYEE SAFETY SUGGESTIONS......................................................................................33
12.04 ON-THE-JOB INJURIES ............................................................................................................ 33
12.05 DRUG-FREE WORKPLACE POLICY ................................,....................................................... 35
13.00 USE OF COUNTY PROPERTY ......................................................................................................... 44
13.01 GENERAL POLICY ...................................................................................................... .............. 44
13.02 USE OF TOOLS, EQUIPMENT, PROPERTY, AND VEHICLES ................................................ 44
13.03 VALID DRIVER'S LICENSE.............................,......................................................................... 45
13.04 VEHICLE I NSU RANCE............... ......................................... ........................ .............................. 45
13.05 ACCIDENT REPORTING... ..... .................. ................. ........ ................... ..................................... 45
13.06 USE OF BUILDINGS AND PREMiSES...................................................................................... 45
14.00 USE OF COUNTY COMPUTERS...............................................,...........................,............,........,....46
14.01 GENERAL............................................... ................ ..... .............. ....,....... ......................... ..... ....,. 46
14.02 INTERNET ACCESS .....................................................................,........,...........,.......................46
Iii
14.03 AUTHORIZATION FOR USE OF E.MAIL .........................................................................:,....... 46
14.04 RIGHT TO PRIVACY ...................................................................................,.............................47
15.00 CELLULAR PHONE SERVICES ................................................,..........,..,........................................47
15.01 AUTHORIZATION OF CONTRACTS ......................................................................................... 47
15.02 SERVICE OPTIONS .............................,.................................................................................... 47
15.03 MONITORING AND PAYMENT .....................................................................................,........... 48
16.00 TRAVEL EXPENSES ........................................................................................................................48
16.01 PURPOSE......................................,................................... ......................................... ..... ......... 48
16.02 GENERAL PROCEDURES AND ACCOUNTING..................................,..,................................. 48
16,03 MILEAGE............ ........................ ....... ......... ..................... ............................... .................. ......... 49
16.04 LODGI NG ,................ ....... ..,...,........... ............................ .;.......................... ................................ 49
16.05 MEALS.................., ............... .... ..................... ... ....... ......... .............. ............... ........................ .... 49
16.06 OTHER TRANSPORT A TION........................................................................................,..........,.. 50
16.08 NON-REIMBURSABLE EXPENSES.......... ......... ,...... .......... ........,.......... ....... ....................... ..... 50
17.00 POLICY ON AMERICANS WITH DISABILITIES ACT........................................,.............................. 50
17.01 POLICY OVERVIEW .................................................................................................................. 50
17.02 DEFINITIONS .......................,... ..................... ................. .............. ...... ....................................... 51
18.00 WORKPLACE VIOLENCE POLICY .............................,.................................................................... 51
18.01 POLICY OVERVIEW ..........................................................................................................,....... 51
18.02 PROHIBITED CONDUCT ..........................................................................................................51
18.03 REPORTING PROCEDURES........ ...,...... ............ .......... ............................ ....... ..:........ .............. 52
18.04 RISK REDUCTION MEASURES................................................................................................52
18.05 DANGEROUS/EMERGENCY SITUATIONS .............................................................................. .52
18.06 ENFORCEMENT.................................... ........... .............. ...... ,............. .... ........ .......................... 53
19.00 SMOKING POLICY ,.............................................................................:....................................,....... 53
19.01 PU RPOSE .............................. .......................................... .............................. ........................... 53
iv
1.00 GENERAL POLICIES
-
_'&.~Ml!.1I'!1.
alRlf
L
1.01.01
1.01 AUTHORITY
1.01.02
These policies are established by the Commissioners' Court, the governing body of the County
of Calhoun (County), and any deletions, amendments, revisions, or additions to the policies
must be approved by that body. Oral or written interpretations or clarifications of the policies will
only be issued by the Commissioners' Court.
These policies completeiy replace and supersede any and all personnel policies previously.
adopted, individually or as a set of policies, by the Commissioners' Court.
1.02 SEVERABILITY
The provisions of these policies are severable, and if any provision or part of the provision is
held invalid, illegal, or unenforceable, this will not affect the validity of the remaining provisions
or parts of provisions, which will remain in force and effect.
1.03 RESPONSIBILITY FOR IMPLEMENTATION OF PERSONNEL POLICIES
The Commissioners' Court of the County, in coordination with County officials, is responsible for
the formulation and administration of personnel policies and procedures.
1.04 PURPOSE
These policies set forth guidelines goveming employment in the County and inform employees
of the benefits and obligations of employment with the County. These policies have been
prepared to provide general information only.
All employees are at will and, as such are free to resign at any time with or without reason. The
County, likewise, retains the right to terminate employment at any time with or without reason or
notice, regardless of the stated frequency for payment of wages or salary (hourly, bi-weekly,
etc). No action to the contrary will be binding on the County unless placed in writing and
formally approved by the Commissioners' Court. Nothing in these policies is intended to be nor
should be construed as a guarantee that employment will be continued for any period of time.
1.05.01
1.05 APPLICABILITY OF PERSONNEL POLICIES
1.05.02
These personnel policies apply equally to all employees of the County unless a class of
employees is specifically exempt by these policies or by written agreement with the County.
In cases where federal or state laws or regulations supersede local policy for specific groups of
employees, such laws or regulations will substitute for these personnel policies only insofar as
necessary for compliance.
1
1.06 DISSEMINATION OF PERSONNEL POLICIES
1.06.01 The Commissioners' Court maintains the official set of personnel policies with all revisions for
reference by employees. Each employee will be given a complete set or access to a complete
set upon employment. A copy of amendments, revisions or new policies will be provided to
employees. In addition, each Department Head will maintain a complete set and copies of
subsequent revisions. Notwithstanding anything to the contrary, if a question arises about a
particular policy, the official set of policies maintained by the Commissioners' Court will control.
1.06.02
Every employee is required to sign an acknowledgment of receipt of these policies. Employees
are required to read, or have read to them, this manual carefully and to adhere to the rules and
regulations stated.
1.07 EQUAL EMPLOYMENT OPPORTUNITY
1,07.01 It is the policy of the County to prohibit discrimination against any person in job structuring,
recruitment, examination, selection, appointment, placement, training, upward mobility,
discipline, or any other aspect of personnel administration based on race, age, religion, color,
disability, national origin, or gender.
The County. will make reasonable accommodation for qualified individuals with known
disabilities unless doing so would result in an undue hardship. This policy governs all aspects
of employment, including selection, job assignment, compensation, discipline, termination, and
access to benefits and training.
1.07.02
1.07.03
1.07.04
The County prohibits retaliation or discrimination against any employee for reporting an unlawful
or discriminatory employment practice, or for participating In an investigation of an allegation of
discrimination. Employees with questions or concerns about discrimination in the workplace are
encouraged to bring these issues to the attention of the supervisor or Human Resources
Coordinator. Anyone found to be engaging in unlawful discrimination will be subject to
disciplinary action, including termination of employment.
The County does not discriminate on the basis of genetic information (Title II of the Genetic
Information Nondiscrimination Act of 2008 - GINA) with respect to hiring, promotion, discharge,
pay, fringe benefits, job training, classification, referral, and other aspects of employment.
1.08.01
1.08 HARASSMENT
The County prohibits any form of harassment in the work place. It is the County's intent to
comply with all federal and state legislation to include Title VII of the Civil Rights Act of 1964, the
Civil Rights Act of 1991, as amended, and guidelines issued by the Equal Employment
Opportunity Commission (EEOC) concerning discrimination based on sex or gender. Other
federal and state iaws prohibit various forms of harassment to include harassment based on any
protected class such as national origin, race, color, age, religion and disability.
Harassment includes many forms of offensive behavior. Harassment is conduct focused on a
person or group of persons including, physical or verbal abuse, and unwelcome activity of a
sexual nature, retaliation, as well as any behavior or action which interferes with an individual's
ability to perform assignments or which creates a hostile or intimidating environment.
All empioyees are expected to comply with this policy; failure to do so will result in disciplinary
action up to and including immediate termination.
2
1.08.02
1.08.03
1.08.04
1.08.05
1.08.06
1.08.07
The following, though not all. inclusive, is a list of various types of harassment:
1. Verbal Abuse - Any language that degrades or berates others, including, but not limited to,
racial, religious, age, disability, national origin, color or sexual comments, jokes, sexual
innuendoes, or threats of any kind,
2, Non-verbal Abuse - Distribution, display or discussion of any written or graphic material
that ridicules, denigrates, insults, belittles, or shows hostility or aversion toward an Individual
or group because of national origin, race, color, religion, age, gender, pregnancy, disability
or marital status.
3. Physical Abuse - Includes inappropriate touching, hitting, slamming, throwing, kicking or
threatening another person, including restraining by force or blocking the path of another.
4. Interference or Hostile Environment - Any behavior or action which interferes with an
employee's ability to perform work assignments or which results in or creates a hostile or
intimidating work environment.
S, Sexual Harassment - Sexual harassment is defined as unwelcome sexual advances,
requests for sexual favors, or other physical or verbal conduct of a sexual nature when:
a) Submission to or rejection of such conduct by an individual is made either explicitly or
implicitly as a term or condition of an Individual's employment.
b) Submission to or rejection of such conduct by an individual is used as the basis for
employment decisions affecting such individual, or
c) Such conduct has the purpose or effect of unreasonably interiering with an individual's
work periormance or creating an intimidating, hostile, or offensive working environment.
6. Retaliation - Any adverse action or threat of adverse action taken or made because an
individual has exercised or attempted to exercise any rights under state or federal
employment laws or under the policies of the County.
Any employee who feels they have been or are being sexually harassed should immediately
inform the harasser that the conduct is unwelcome, must stop immediately and must not be
repeated. If the harassment continues the employee should immediately notify the supervisor or
Department Head.
All complaints of sexual harassment shall be in writing. If, for any reason, the employee feels
that reporting the harassment to the supervisor or Department Head may not be the best course
of action, the report should be made to the Human Resources Coordiml.lor, County Judge or
another member of the Commissioners' Court. The failure to file a written report shall be strong
evidence that no sexual harassment has occurred. .
All written reports of sexual harassment will be treated seriously. As much as possible,
confidentiality will be maintained with respect to the sexual harassment complaint and only
those who need to know about such complaint will be advised of its existence. No employee
will be subject to any form of retaliation or discipline for reporting a vaiid sexual harassment
complaint.
The Department Head or official to whom a claim has been reported will be responsible for
seeing that prompt action is taken to investigate the claim. Once the investigation is complete,
the employee making the claim will be notified of any actions which are to be taken. .
Conduct or actions which arise out of a personal or social relationship and that are not intended
to have a discriminatory employment effect will not be viewed as harassment.
Reporting or failing to report claims in accordance with the procedures given in this policy will in
no way limit other legal recourse an employee may have in regard to harassment charges.
3
1.09 PERSONS WITH DISABILITIES
It is the policy of the County to make its employment application process, employee activities,
working environment, employee benefits, employee training, and employee advancement
process accessible to disabled persons and to make reasonable accommodations to a qualified
individual with a disability who is an applicant or employee unless that accommodation will place
an undue hardship on the County operations.
1.10 CHANGES TO THESE POLICIES AND EMPLOYEE SUGGESTIONS
1.10.01 These personnel policies will be amended or revised or new policies will be added, at any time,
with or without notice, upon the approval of the Commissioners' Court, A copy of amendments,
revisions or new policies will be provided to employees.
1.10.02
Employees are encouraged to make constructive suggestions for improvement in these policies.
Any employee who wishes to suggest a personnel policy change shall submit suggestion(s) to
the Department Head who may forward the information to the Commissioners' Court along with
the reasons for requesting the change. Employees are responsible for maintaining current
. knowledge and understanding of all personnel policy changes and for requesting clarification or
assistance when needed.
1.11 DEFINITIONS
1.11.01 Employee - For the purposes of these policies, "employee" includes regular full time, regular
part time, and temporary individuals who are listed on the County's payroll. Employee does not
include persons hired under consulting contracts, persons paid by a temporary employment
service, or participants in governmental programs unless those participants are also on the
County's payroll.
1.11.02
1.11.03
1.11.04
1.11.05
1,11.06
County of Calhoun - For the purposes of these policies, "County of Calhoun" or "County"
means the County of Calhoun as authorized by the Texas Constitution. Operations include the
Courthouse and other County buildings.
Presiding Officer - For the purposes of these policies, "presiding officer" means the County
Judge, the presiding officer of the Commissioners' Court.
Official - For the purposes of these policies, "official" means an elected or appointed official of
the County.
Chain of Command - For the purposes of these policies, "chain of command" means the order
in which individual employees are responsible to a supervisor designated by the appropriate
elected or appointed official.
Department Head - For the purposes of these policies, "Department Head" means an elected
or appointed official or person appointed by the Commissioners' Court to serve as the head of a
department of the County.
4
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2.00 EMPLOYEE RESPONSIBILITIES
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2.01 GENERAL
The County is a public, tax-supported governmental entity. Its employees must adhere to high
standards of public service that emphasize professionalism, courtesy, and avoidance of even
the appearance of illegal or unethical conduct at all times. Employees are required to give a full
day's work, to efficiently perform the work items assigned as their responsibility, and to do their
part in maintaining good relationships with the public, supervisor, and other employees and
officials.
2.02 PROFESSIONAL APPEARANCE
Employees of the County are hired to provide services to its citizens and to perform specific
tasks in a professional manner. As representatives of the County, employees are required to
set and meet high standards both in performing quality work and in presenting a professional
personal image to the public. Employees will maintain standards of personal grooming as
dictated by position and/or Department Head.
2.03 TIMELINESS AND ATTENDANCE
2.03.01 Employees are to be punctual in reporting for work, keeping appointments, and meeting
schedules for completion of work. An employee who expects to be late for or absent from work
must report the expected tardiness or absence to the Department Head.
2.03.02
Failure to report within the required period set by the Department Head may be considered
justification for disallowing paid leave for an absence. Unless otherwise approved by the
Department Head, employees are expected to call on each day of absence. Where the nature
of the absence necessitates an extended period of time off, longer reporting intervals will be
approved by the Department Head. Frequent tardiness or unexcused absence is not
permissible and is grounds for disciplinary action up to and including termination. (See Section
9.01.02)
2.04.01
2.04 OUTSIDE ACTIVITIES
2.04.02
2.04.03
An employee of the County shall not engage in any activity or other employment which will
adversely affect the ability to effectively carry out the duties and responsibilities of the job as
determined by the Department Head or Elected Official.
If a County employee is injured on the job while in the course of employment outside
employment with the County, the employee may not file a workers' compensation claim against
the County for benefits related to the injury.
An employee accepting other employment while still being employed by the County shall notify
the supervisor before beginning such work.
5
2.05 GIFTS AND GRATUITIES
A County employee will not solicit or accept any gift (including a free service) that might tend to
influence official actions or impair independence of judgment in performance of duties for the
County. County employees may not engage in any activity, practice or conduct which conflicts
with, or appears to conflict with, the interest of the County.
2.06 CHAIN OF COMMAND AND COMMUNICATIONS
Individual County employees are responsible to the Department Head or supervisor designated
by the Department Head. Directions regarding work to be done, expected results, and the
adequacy of work performance follow the chain of command.
2.07.01
2.07 TELEPHONE USE
2.07.02
2.07.03
2.07.04
Employees are encouraged to obtain and use telephone credit cards, call collect or charge to
the home telephone number for personal long distance calls.
All personal long distance charges made on County telephones shall be reimbursed within thirty
(30) days of receipt of the telephone bill.
Violations of this policy will subject employees to discipline up to and including discharge.
All personal calls must be kept to a minimum. Excessive personal calls during business hours
will subject the employee to discipline up to and including discharge.
2.08 INDEBTEDNESS TO THE COUNTY
The County will not issue a paycheck to a County employee if the employee is indebted to the
County. Employees are required to acknowledge in writing their acceptance of this policy during
their orientation process.
2.09 POLITICAL ACTIVITY
2.09.01 Employees of the County shall not:
2.09.02
2.09.03
1. Use official authority or influence to interfere with or affect the result of any election or
nomination of office; or
2. Directly or indirectly coerce, attempt to coerce, command or advise a state or local official or
employee to pay, lend or contribute anything of value to a party committee, organization
agency or person for a political reason; or
3. Directly or indirectly involve the County in any partisan politics; or
4. Use any equipment, property or material owned by the County for political activity or engage
in political activity while on duty for the County; or
5. Allow posting of any political signage on County property.
It is the policy of the County to foster governmental efficiency and to ensure that employees can
perform their jobs without being pressured to support specific County or other political
candidates.
County employees are encouraged to vote and, if desired, enter and be active in politics.
6
3.00 EMPLOYMENT PRACTICES
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3.01 RESPONSIBLE AGENT FOR APPOINTMENT
The official or Department Head for each department is responsible for the selection and length
of tenure of employees within their overall comprehensive budget.
3.02 METHODS OF RECRUITMENT AND SELECTION
In coordination with the Human Resources Coordinator the Department Head will determine the
method to be used in filling each vacancy which may include:
1. promotion from within;
2. lateral transfer from within; or
3. public announcement or competitive consideration of external and internal applicants for
employment.
The Human Resources Coordinator will certify budgeted positions are available for recruitment
prior to processing all notices of job opportunities.
3.03 QUALIFICATIONS
It shall be the responsibility of each Department Head to establish the minimum required
knowledge, skills and abilities for each staff position, and the acceptable levels of experience
and training for each.
3.04 AGE REQUIREMENTS
Age limitations will be applied only as required by a specific state or federal law applicable to the
County.
3.05 EMPLOYMENT OF RELATIVES (NEPOTISM)
3.05.01 Nepotism is the showing of favoritism toward a relative. The practice of nepotism in hiring
personnel is prohibited by state law (Texas Government Code, chapter 573).
3.05.02
No person shall be hired who is related within the second degree by affinity (marriage) or within
the third degree by consanguinity (blood) to the official.
7
I I
GREAT GRANDFATHER GREAT GRANDDAUGHTER I GREAT GRANDSON
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GRANDMOTHER ! GRANDFATHER E
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GRAND- ................._-_......._~ II............................. 0 D
MOTHER E EAUNT
SISTER OFFICIAL :BROTHEF <>
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SON I DAUGHTER
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GRANDDAUGHTER GRANDSON
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NIECE I NEPHEW I UNCLE
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FIGURE .1- CONSANGUINITY KINSHIP CHART
GRANDMOTHER GRANDFATHER ,
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..".-....-....-.-............ FATHER MOTHER ._....__.."u_..._ D
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OFFICIAL'S SPOUSE BROTHER .
SISTER "
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,..__...._...._...._m ...........__...._.........x_
SON DAUGHTER
GRANDDAUGHTER GRANDSON
FIGURE J - AFFINITY KINSHIP CHART
Spouses of relatives within the first or second degree of consanguinity (i.e., son-in-law,
mother-in-law, brother-in-law, sister-In-law, etc.) are also included in the prohibition.
3.06 TESTING
3.06.01 Department heads will determine tests administered for employment or promotion. Tests will be
specifically job-related ("piece-of-the-job") tests (e.g., operating equipment, word processing,
operating a computer, lifting something heavy required in the job, tabulating columns of
numbers, or writing samples).
Reasonable accommodations will be made to applicants with a disability, if a request for such
accommodation is made by the applicant in advance of a test.
3.06.02
Please refer to the County's Drug and Alcohol Use and Testing Policies Program (Section
12.05) document for detailed information about required testing for post-offer employment, post
accident or if reasonable suspicion exists that an employee is using or abusing illegal drugs or
alcohol.
3.07 PHYSICAL STANDARDS
3.07.01
All full and part time employees are required to pass a physical examination as a condition of
employment. Any offer of employment is conditional until the final results are received and it
has been determined the employee will meet the essential functions of the position with or
without reasonable accommodation,
8
3.07.02
The physical examination and related blood work, except drug and/or alcohol testing, shall be
given by the designated facility. Drug and/or alcohol testing shall be administered by the
County's designated third party. These charges will be paid for by the County.
3.07.03
If a referral is made by the designated facility or a doctor, it shall be. the decision and personal
expense of the County employee as to any follow-up procedures.
3.07.04
Charges for follow-up services may be submitted, if applicable, to the County's group insurance
carrier.
3.08 VERIFICATION OF ELIGIBILITY TO WORK
In order to comply with the Immigration Reform and Control Act of 1986, each new employee is
required to complete and sign a Department of Homeland Security Employment Eligibility
Verification Form (1-9) no later than the close of business on the third day of work and to provide
proof of identity and employment eligibility.
3.09 DRIVING RECORD
Every County employee who is required to drive a County vehicle on County business must
maintain a safe driving record. For this reason, the County shall check a prospective
employee's driving record in a position which requires operating a County vehicle, and may
recheck an employee's driving record as .needed after employment in such a capacity.
3.10 DISQUALIFICATION
An employee may be. disqualified for employment by the County if:
1. Minimum qualifications for Performance of the duties of the position involved were not met;
2. A false statement was knowingly made on the application form;
3. Fraud was committed during the selection process;
4, Not legally permitted to hold the position;
5. Money, service, or any other thing of value to secure an advantage in the selection process
was offered or attempted to be offered;
6. The essential functions of the position, with or without reasonable accommodation, are
unable to be performed; or
7. Original legal document(s) that establish identity and employment eligibility were not
produced within three (3) days of employment.
3.11 ORIENTATION AND TRAINING
3.11.01 Before an individual begins performing actual duties, the employee will be given a brief
orientation on County policies by the Human Resources Coordinator or designated
representative. The purpose of the session is to enable a new employee to understand the job
better and to understand the relationship of the job to the overall operation of the County.
During the orientation, employees are to complete necessary paperwork and given a copy or
access to the Calhoun Countv Personnel Policies and must signa statement of
acknowledgment of receipt and understanding of the County "at will" policy.
3.11.02
Employees will receive on-the-job training as needed under the supervision and direction of the
Department Head.
9
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4.00 TYPES OF EMPLOYMENT
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4.01.01
4.01 CATEGORIES
4.01.02
4.01.03
4.01.04
A full time employee shall be any employee in a position which has a normal work schedule of
at leastforty (40) hours per week.
A part time employee shall be any employee in a position which has a normal work schedule of
less than forty (40) hours per week.
A temporary employee shall be any employee who is hired into a position which usually does
not exceed six (6) months or until a specific project is completed. Temporary employees may
be either full time or part time.
A regular employee shall be any employee hired into a position which is not considered to be
temporary.
4.02 RE-EMPLOYMENT
Employees who retire with the County are not eligible for employment with the County for sixty
(60) days of retirement. There shall be no prior agreements or collusion between the County,
any Department Head and/or supervisor and an employee to rehire the employee after
retirement.
4.03 AT WILL EMPLOYMENT
All employees, regardless of category, are at will, and employees may be terminated without
cause at any time.
4.04 BENEFITS
Part time and temporary employees mayor may not accrue benefits. Detailed information is
found in the sections of the manual under the main headings, Benefits (Section 8,00) and Leave
Time (Section 9.00).
4.05.01
4.05 ESSENTIAL/NON ESSENTIAL PERSONNEL STATUS
4.05.02
Each position with the County has been determined essential or non-essential during
emergency situations declared by the Commissioners' Court. Employees determined essential
are notified of their status during orientation. These employees are required to report for duty or
to be available for duty during an emergency situation.
Failure to report for duty or to be available for duty during an emergency situation as determined
by the Commissioners' Court may result in disciplinary action up to and including termination.
10
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5.00 PERSONNEL FILE
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5.01 GENERAL
5.01.01 The official personnel records of the County are maintained by the Human Resources
Coordinator. The Department Head or official may appoint a custodian of records to maintain a .
department personnel record for their individual employees.
5.01.02
5.01.03
5.01.04
5.01.05
Some information in an employee's personnel file is public information and must be disclosed
upon request unless specific items are excepted from disclosure by law, No information from
any record placed in an employee's file will be communicated to any person or organization
except by the Department Head or an employee authorized to do so by the Department Head.
Each employee will choose whether the County discloses the employee's home address and
telephone number to the public on request. If a new employee does not request confidentiality
within the first fourteen (14) days of employment or when a new Elected Official takes office, the
home address and telephone number on file are considered public information, except law
enforcement personnel information. However, employees may change their election for
disclosure or confidentiality at any time. A form for designating this information as confidential
or public is available from the Human Resources Coordinator.
An employee, or representative designated in writing, may examine the employee's personnel
file upon request during normal working hours at the Human Resources Coordinator's office.
Examination of personnel files during normal working hours requires the approval of the
Department Head.
Employees are expected to inform the Human Resources Coordinator of any changes in or
corrections to information recorded in the individual personnel files such as home address,
telephone number, person to be notified in case of emergency, or other pertinent information.
5.02 MEDICAL RECORDS
Employee personnel files do not contain information regarding an employee's medical record(s),
nor does it contain any information relating to drug and alcohol testing.
6.00 EMPLOYEE COMPENSATION AND ADVANCEMENT
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6.01 PAY
Pay for County employees is set each year by the Commissioners' Court in the adopted
operational budget. Rules governing pay increases also are established by the Commissioners'
Court.
11
6.02 PAYDAYS
The pay period for the County is biweekly. Checks are issued every two (2) weeks on Friday. If
the pay day falls on a holiday, checks will be issued on the last working day preceding the
holiday.
6.03.01
6.03 CHECK DELIVERY
6.03.02
6.03.03
Payroll checks and direct deposit pay stubs are distributed by the County Treasurer. Payroll
checks and direct deposit stubs may be picked up in this office by the employee, authorized
representative or Department Head; or hand delivered to the Department Head or designee.
No salary advances or loans against future salary will be made to any employee for any reason.
A paycheck will not be generated for any pay period in which an employee has not submitted a
time record as required in Section 7.08 of this personnel manual.
An employee must bring any discrepancy in a paycheck (such as overpayment, underpayment,
or incorrect payroll deductions) to the attention of the County Treasurer's office.
6.04.01
6.04 PAYROLL DEDUCTIONS
Deductions will be made from each employee's pay, if applicable, for the following:
6.04.02
6.04.03
1. Federal social security;
2. Federal income taxes;
3. Court ordered deductions (example: child support, garnishments);
4. Retirement contributions; and
5. Any other deductions required and/or allowed by law;
In addition, in accordance with policies and general procedures approved by the
Commissioners' Court, deductions from an employee's pay may be authorized in writing by the
employee for:
1. Group health/medical, life, or dental premiums;
2. Deferred compensation;
3 Optional insurance coverage;
4. Section 125/Cafeteria Plan; and
5. Such other deductions as may be allowed by and authorized by the Commissioners' Court.
If there is a change in the employee's family status, address, or other factor affecting payroll
withholding, the employee is responsible for obtaining, completing, and returning to the Human
Resources Coordinator's office the appropriate forms for communicating these changes.
6.05.01
6.05 PROMOTIONS
6.05.02
A promotion is a change in the duty assignment of an employee which results in advancement
to a higher position requiring higher qualifications and involving greater responsibility.
Promotions are recommended by the Department Head within the staffing pattern and budget
limits approved by the Commissioners' Court. Employees who are qualified and able to perform
12
the essential functions of the position, with or without reasonable accommodation, may be
eligible for consideration for a promotion, if and when a vacancy occurs.
6.06 LATERAL TRANSFERS
Lateral transfers may be made within the same department or among departments, if a vacant
position is available and the employee is qualified and able to perform the essential functions of
the position, with or without reasonable accommodation. Lateral transfers among departments
are made through the position opportunity posting system (Section 3.02).
6.07 DEMOTIONS
A demotion is a change in duty assignment of an employee to a lower job title which may result
in a pay reduction. Demotions may be made at the employee's request to occupy a less
responsible position, as a reasonable accommodation for an employee with a disability, as a
disciplinary measure because of unsatisfactory performance in a higher position, or as a result
of a reduction in force.
6.08 APPROVING AUTHORITY
The Commissioners' Court is tlie approving authority for all payrolls and for any pay increases,
decreases, or payroll transfers granted under the terms of these policies and the annual budget.
7.00 WORK SCHEDULE AND TIME REPORTING
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7.01 WORKWEEK AND WORK HOURS
7.01.01 The official work period for most County employees is a seven (7) day period beginning at 12:00
midnight on Saturday and ending at 11 :59 p.m. on the following Friday. Normal working hours
will be determined by the Department Head. However, normal working hours may be altered by
special events such as noon and/or evening meetings, conferences, holidays, etc.
7.01.02 Some County law enforcement personnel work a twenty-eight (28) day work period. Employees
scheduled to a twenty-eight (28) day work period are notified by the Department Head. Earned
leave and pay may be calculated on this cycle.
7.01.03 Employees are expected to report punctually for duty at the beginning of each assigned
workday and to work the full work period established.
7.01.04 The Commissioners' Court determines the number of hours worked by an employee for the
compensation to be received subject to laws governing pay and working hours and to the
provisions of the budget.
7.01.05. The County complies with the Patient Protection and Affordable Care Act, H.R. 3590 and will
provide a reasonable break time for nursing mothers. Employees seeking this consideration
should present their request to their Department Head. The Department Head will coordinate
13
with the Human Resources Coordinator to ensure all provisions of the law and amendments to
the FLSA are met.
7.02.01
7,02 SCHEDULE ADJUSTMENTS
7.02.02
Adjustments to the normal hours of operation may be made by the Elected Official or
Commissioners' Court in order to better serve the public.
Offices may remain open during the noon hour, and lunch periods for some employees may be
staggered according to specified requirements.
7.03.01
7.03 OVERTIME WORKED
7.03.02
7.03.03
The policy of the County is to keep overtime to a minimum. However, empioyees may be
required to provide services in addition to normal hours or on weekends or holidays. Overtime
is defined as hours worked in excess of the allowable number of hours under the Fair Labor
Standards Act (FLSA): (forty (40) hours per seven (7) day workweek or 171 hours for
employees on a twenty-eight (28) day work period schedule). Under the FLSA, overtime
applies only to employees who are not exempt from the Act's overtime provisions.
For employees with positions which are covered by the overtime provisions of the FLSA (non-
exempt), overtime begins to accrue with the 4151 hour worked during the seven (7) day
workweek or 172nd worked hour during the twenty-eight (28) day work period. All overtime for
services by employees covered under FLSA must be authorized in advance by the employee's
Department Head.
Project overtime for purposes of a grant, is defined as the time an employee works on the
project in excess of theallowable number of hours under the FLSA (forty (40) hours per seven
(7) day workweek or 171 hours for employees on a twenty-eight (28) day work period schedule).
If allowable by the grant, paid leave (I.e., sick leave, vacation, holiday and/or compensatory
time) shall be considered regular duty.
The project overtime rate shall be one and one half (1.5) times the employee's regular hourly
rate of pay. Fringe benefits shall also apply.
Exempt employees may also be entitled to overtime pay if allowed by the grant. This policy will
not waive the exempt status of these employees in the normal scope of business.
7.04 EXEMPTIONS FROM FLSA (OVERTIME COMPENSATION)
7.04.01 Elected officials and any positions determined by law and authorized by Commissioners' Court,
are exempt from the overtime provisions of the Fair. Labor Standards Act (FLSA) and are
expected to render necessary and reasonable overtime services with no additional
compensation. The salaries of these positions are established with this assumption in mind.
7.04.02
Exempt employees do not eam overtime, except in cases of. emergencies or disaster as
declared and reimbursed by Federal, State or County govemment and/or reimbursed by a grant.
When a state of emergency or disaster is declared or overtime is authorized by grant funds,
exempt employees may eam overtime for services rendered for the County related to the
declared emergency or grant or in other circumstances when authorized by the Commissioners'
14
Court and will be compensated in the same manner as a non-exempt employees, This policy
will not waive the exempt status of these employees in the normal scope of business.
7.05.01
7.05 OVERTIME COMPENSATION
7.05.02
Non-exempt employees are compensated for overtime worked by being given (in order of use)
equal time off within the same work period but before forty (40) hours are worked in the seven
(7) day workweek or twenty-eight (28) day work period as described in Section 7.01:
1. Compensatory time off at one and one-half (1 %) times the number of hours worked up to a
maximum number of hours which may be accrued (240 compensatory hours for employees
scheduled on a forty (40) hour work week or 480 compensatory hours for employees
scheduled on a twenty-eight (28) day work period); or
2. If specifically authorized by the Department Head and authorized by the Commissioners'
Court, payment at the rate of one and one-half (1%) times the employee's regular hourly
rate; or
3. Compensatory time in excess of these limits will be paid at the employee's regular, straight-
time rate of pay during the next pay period as authorized by the Commissioners' Court.
The County discourages time and one-half (1%) payment for overtime, which may only be
authorized by Commissioners' Court if adequate funds are available in the budget. In addition,
the County discourages the accumulation of compensatory time off for non-exempt employees
at one and one-half (1%) times the number of hours worked because of the contingent liability
this creates for the County. The preferable method for overtime compensation is to schedule
equal time off for the affected employee during the same work period in which the overtime was
worked.
7.06.01
7.06 HOUDA YS WORKED
The County's basic policy is that each regular full time employee receives a specified number of
paid holidays per year, as set forth in these policies, In most Instances, if a regular full time
employee is required to work on a scheduled holiday, eight (8) hours off will be given preferably
within the same workweek or work period.
7.07.01
7.07 LEAVE OR HOLIDAYS TAKEN AND OVERTIME
7.07.02
If a full time employee who is subject to the overtime provisions of FLSA is required to work
extra hours during.a workweek In which he or she has used sick or vacation leave,
compensatory or holiday time, the leave time will not be counted towards the calculation of
hours worked for overtime purposes, the leave or time should be flexed in accordance with
Section 7.05,01. . .
For hours worked, as defined in the previous paragraph, over forty (40) hours during the seven
(7) day workweek or 171 for twenty-eight (28) day work periods, the employee will be
compensated in the order stated in Section 7.05.01,
15
7.08.01
7.08 TIME REPORTING
7.08.02
7.08.03
7.08.04
~- "
Employees will keep records of all hours worked and leave time taken, where appropriate.
Forms and a system for this purpose are provided by the County.
Time records must be completed, verified and approved by the employee and supervisor. Time
worked must be recorded each day in order to maintain an accurate and comprehensive record
of the actual time worked. All time records must be submitted to the County Treasurer's office
the first working day following the end of the pay period. If necessary, due to holidays, time
records may need to be submitted prior to this date. Notification to employees will identify the
date time records must be submitted.
Time records are governmental documents and as such require accurate and truthful
information and are subject to Texas Penal Code 37.10.
The paycheck for each pay period will not be generated if a time record completed by the
employee and authorized by the official or Department Head Is not submitted to the County
Treasurer's office the first working day following the end of the pay period. A paycheck for this
pay period will be generated during the next scheduled pay period after the time record is
received.
8.00 BENEFITS
--
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-
8.01.01
8.01 MEDICAL AND LIFE INSURANCE
8.01.02
8.01.03
8.01.04
8.01.05
8.01.06
In accordance with the general procedures approved by the Commissioners' Court regular full
time employees who work a minimum of forty (40) hours per weel< are eligible for group medical
and life insurance. A waiting period of sixty (60) days shall be in effect for all employees and
offiCials of the County:
Those employees working forty (40) hours per week but who are supplementary paid by the
County and are eligible for their group insurance plans are not eligible for coverage under the
County's group plan.
Premiums for the employee may be paid by the County. An eligible employee may add
dependent coverage and such dependent coverage premium expense will be paid by the
employee. The employee portion of dependent coveragewill be paid through payroll deduction.
Upon employment, each employee who is eligible for insurance coverage is given detailed
information about the County's insurance programs. See the section on Continuation of
Insurance (Section 8.09) for information on continued coverage after certain status changes.
A full time employee who is covered under the County's group insurance shall be eligible for
continued group insurance coverage only upon retirement from the County for period of (18)
months. Premiums for coverage must be paid by the retiree.
A full time employee that retires and is eligible for Medicare may opt to participate in a
supplemental plan. Premiums for coverage must be paid for by the retiree.
16
8.02.01
8.02 RETIREMENT PLAN
8.02.02
8.02.03
8.02.04
In accordance with the general procedures approved by the Commissioners' Court of the
County, all regular employees must become members of the Texas County and District
Retirement System (TCDRS), based on criteria set forth by TCDRS.
Contributions are made through a payroll deduction of an employee's gross salary based on the
annually determined rate authorized by the Commissioners' Court. Contributions are deducted
before income taxes are withheld, under Section 414 of the Internal Revenue Code, All
contributions earn interest each year, based upon the balance as of January 1 of each year.
The County makes a similar contribution on your behalf at the rate determined by the
Commissioners' Court each year.
All contributions made by the employee or the County to the TCDRS are subject to the rules
and regulations adopted by the TCDRS. Additional and specific information is available in the
TCDRS Information Handbook. Copies are available in the Human Resources Coordinator's
office.
8.03 WORKERS' COMPENSATION
Employees of the County are covered by the workers' compensation insurance program and the
County pays the premium. Detailed information about workers' compensation benefits is found
in the section on Health and Safety (Section 12.00).
8.04 SOCIAL SECURITY
All employees of the County are covered by social security. The County contributes 7.65% of
the social security system requirement on behalf of each empioyee.
8.05 UNEMPLOYMENT INSURANCE
All employees of the County are covered under the Texas unemployment compensation
insurance program, and the County pays for this benefit. This program provides payments for
unemployed workers in certain circumstances,
8.06 LEAVE TIME
Regular full time County employees are eligible for holidays, vacation leave, sick leave, and
other types of leave time under certain circumstances. Detailed information about leave and
other types of leave time is found in the sections of this manual under the main headings Leave
Time (Section 9.00).
8.07 CONTINUATION OF GROUP INSURANCE (COBRA)
8.07.01
The federal Consolidated Omnibus Reconciliation Act of 1985 (COBRA) provides individuals
with the option of continuing group health and dental insurance coverage for both the employee
and covered dependents, under specified conditions and at the individual's full expense, at such
17
times the insurance would otherwise terminate (termination, death, divorce, age, etc.). The
Human Resources Coordinator has information regarding the continuation of these benefits.
f~__
9.00 LEA VE TIME
~1!lIl' )T";!'li!f
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9.01.01
9,01 DEFINITIONS
9.01.02
Leave Time - Leave time is time during normal working hours in which an employee does not
engage in the performance of job duties. Leave time may be either paid or unpaid.
Unauthorized Absence - An unauthorized absence is one in which the employee is absent
from regular duty without permission of the Department Head. Employees are not paid for
unauthorized absences and such absences are cause for disciplinary action up to and including
termination. (See Section 2.03.02)
9.02.01
9.02 APPROVAL OF LEAVE
9.02.02
All leave taken by County employees must be approved by the employee's Department Head.
All leave taken will be documented 6n the employee's time record.
The Department Head is responsible for determining that leave has been accrued and is
available for use in the amounts requested by an employee. In addition, the Department Head
is responsible for ensuring that all vacation, compensatory, sick leave or other available leave
usage is recorded on the time record sent to the County Treasurer's office, for payroll purposes.
9.03 VACATION LEAVE
9.03.01 All regular full time employees are eligible to accrue paid vacation leave. Employees are
encouraged to take regular vacations at least annually.
9.03.02
9.03.03
Vacation leave begins to accrue on the first day of employment, is accrued on a bi-weekly basis,
and is credited to an employee's account after each fourteen (14) day period. Employees who
work any part of a pay period will receive the full bi-weekly accrual.
Employees are eligible for vacation leave benefits after one year of continuous service and
thereafter as the hours have been credited to the employee's balance after each fourteen (14)
day period.
Each regular full time employee will accrue vacation leave according to the following schedule:
Years of Service
Biweekly
Accrual
Annual
Accrual
18
9.03.04
9.03.05
9.03.06
9.03.07
9.03.09 .
9.03.10
Hire date through 10 years
10 years and over
3.08
4.62
80 hours
120 hours
Temporary and part time employees do not earn vacation leave. Vacation leave shall not
accrue during the time an employee is on FMLA leave, unpaid personal leave or while unable to
work due to an on-the-job injury or illness.
If a holiday occurs while an employee is on vacation leave, the employee shall use the official
holiday instead of said leave.
An employee may accumulate and carry forward from year to year a maximum of one year's
accrual of vacation leave.
Any unused leave balance in excess of one year's accrual is reduced to the maximum carryover
on December 31" of each year. Hours in excess of one year's accrual are forfeited without
compensation, unless extreme circumstances occurred and with the Commissioners' Court
approval.
Employees are encouraged to schedule vacations and request leave well in advance, and
vacation schedules must accommodate the County's work schedule. Provided departmental
workloads will permit, employees should be allowed to select desired vacation periods. If the
desired leave schedules conflict with County requirements, the County's requirements are given
first consideration.
No advance of unearned vacation leave will be made for any reason.
When an employee leaves the service of the County and after completion of a minimum of one
year's employment, he or she will be paid for accrued but unused vacation leave up to a
maximum of one year's accrual. The rate of pay will be determined by the salary rate in effect at
the time of separation.
9.04.01
9,04 SICK LEAVE
9.04.02
A regular full time employee with accrued sick leave may use it if the employee is absent from
work due to:
1. Personal illness or physical or mental incapacity; or
2, Medical, dental, or optical examinations or treatments; or .
3, Illness of an employee's family member who resides in the household or for whom the
employee has legal guardianship. For purposes under this policy, immediate family shall be
defined as:
. Spouse of Employee
· Children of employee and spouse
. The guardianship of a person or persons by employee
Sick leave is accrued on a bi-weekly basis and is credited to an employee's account after each
fourteen (14) day period. Each regular full time employee will accrue sick leave at the rate of
3.70 biweekly,
19
9.04.03
9.04.04
9.04.05
9.04.06
9.04.07
9.04.08
9.04.09
9.04.10
9.04.11
Temporary and part time employees do not earn sick leave. An employee who is on FMLA
leave, unpaid personal leave or unable to work due to an on-the-job injury or illness shall not
accumulate sick leave during that period.
Employees are eligible for sick leave benefits after ninety (90) days of continuous service and
thereafter as the hours have been credited to the employee's balance after each fourteen (14)
day period,
Approval of sick leave for non-emergency medical, dental, or optical appointments must be
secured at least one (1) day in advance. Employees must call the Department Head on each
subsequent day he or she will be out on sick leave unless other arrangements are made.
Failure to provide the required notice may result in the employee's being placed on leave-
without-pay status and could result in disciplinary action against the employee. Employees are
expected to return to work as soon as they no longer need to take sick leave. .
The Department Head may request an employee to furnish, and the employee must provide
upon request, written verilication by a physician of the illness (verification must be acceptable to
the Department I-jead) supporting the request for sick leave benefits. .
Sick leave not used by regular employees during the year in which it accrues accumulates and
is available for use in succeeding years up to a maximum allowable accumulation of 384 hours.
An employee who has exhausted accrued sick leave benefits may request to use accumulated
vacation or other accrued paid leave or may request leave of absence without pay. No advance
of unearned sick leave benefits will be made for any reason.
When a holiday occurs while an employee is on a paid sick leave, the employee shall use the
official holiday instead of said paid leave.
Unused sick leave is canceled upon termination of employment, without compensation to the
employee.
9.05 FAMILY AND MEDICAL LEAVE
9.05.01 GENERAL PROVISIONS
9.05.02
Under this policy, the County will grant up to twelve (12) weeks (or up to twenty-six (26) weeks
of military caregiver leave to care for a covered service member with a serious injury or illness)
during a twelve (12) month period to eligible employees. The leave may be paid, unpaid or a
combination of paid and unpaid leave, depending on the circumstances of the leave and as
specified in this policy.
To qualify to take family or medical leave under this policy, the employee must meet all of the
following conditions:
The employee must have worked for the County for twelve (12) months or fifty-two (52) weeks.
The twelve (12) months or 52 weeks need not have been consecutive. Separate periods of
employment will be counted, provided that the break in service does not exceed seven (7)
years. Separate periods of employment will be counted if the break in service exceeds seven
years due to National Guard or Reserve military service obligations or when there is a written
agreement, including a collective bargaining agreement, stating the County's intention to rehire
the employee after the service break. For eligibility purposes, an employee will be considered to
20
have been employed for an entire week even if the employee was on the payroll for only part of
a week or if the employee is on leave during the week.
The employee must have worked at least 1,250 hours during the twelve (12) month period
immediately before the date when the leave is requested to commence. The. principles
established under the Fair Labor Standards Act (FLSA) determine the number of hours worked
by an employee. The FLSA does not include time spent on paid or unpaid leave as hours
worked, Consequently, these hours of leave should not be counted in determining the 1,250
hours eligibility test for an employee under FMLA.
The employee must work in a worksite where fifty (50) or more employees are employed by the
County within seventy-five (75) miles of that office or worksite. The distance is to be calculated
by using available transportation by the most direct route. .
9.05.03
TYPE OF LEAVE COVERED
To qualify as FMLA leave under this policy, the employee must be taking leave for one of the
reasons listed below:
1. The birth of a child and in order to care for that child.
2. The placement of a child for adoption or foster care and to care for the newly placed child.
3. To care for a spouse, child or parent with a serious health condition
(described below).
4. The serious health condition (described below) of the employee.
An employee may take leave because of a serious health condition that makes the
employee unable to perform the functions of the employee's position.
A serious health condition is defined as a condition that requires inpatient care at a
hospital, hospice or residential medical care facility, including any period of Incapacity or
any subsequent treatment in connection with such inpatient care or a condition that
requires continuing care by a licensed health care provider.
This policy covers illnesses of a serious and long-term nature, resulting in recurring or
lengthy absences. Generally, a chronic or long-term health condition that would result in
a period of three consecutive days of incapacity with the first visit to the health care
provider within seven (7) days of the onset of the incapacity and a second visit within
thirty (30) days of the incapacity would be considered a serious health condition. For
chronic conditions requiring periodic health care visits for treatment, such visits must
take place at least twice a year.
Employees with questions about what this FMLA policy or under the County's sick leave
policy should consult with the Human Resources Coordinator.
If an employee takes paid sick leave for a condition that progresses into a serious health
condition and the employee requests unpaid leave as provided under this policy, the
County may designate all or some portion of related leave taken as leave under this
policy, to the extent that the earlier leave meets the necessary qualifications.
5. Qualifying exigency leave for families of members of the National Guard and Reserves
when the covered military member is on active duty or called to active duty in support of a
contingency operation.
21
An employee whose spouse, son, daughter or parent either has been notified of an
impending call or order to active military duty or who is already on active duty may take
up to twelve (12) weeks of leave for reasons related to or affected by the family
member's call-up or service.
The qualifying exigency must be one of the following: 1) short-notice deployment, 2)
military events and activities, 3) child care and school activities, 4) financial and legal
arrangements, 5) counseling, 6) rest and recuperation, 7) post-deployment activities and
8) additional activities that arise out of active duty, provided that the County and
employee agree, including agreement on timing and duration of the leave.
The leave may commence as soon as the individual receives the call-up notice. (Son or
daughter for this type of FMLA leave is defined the same as for child for other types of
FMLA leave except that the person does not have to be a minor.) This type of leave
would be counted toward the employee's 12-week maximum of FMLA leave in a twelve
(12) month period.
6. Military caregiver leave (also known as covered service member leave) to care for an ill or
injured service member.
This leave may extend to up to twenty-six (26) weeks in a single twelve (12) month period for an
employee to care for a spouse, son, daughter, parent or next of kin covered service member
with a serious illness or injury incurred in the line of duty on active duty. Next of kin is defined as
the closest blood relative of the injured or recovering service member.
9.05.04
AMOUNT OF LEAVE
An eligible employee can take up to twelve (12) weeks for the FMLA circumstances (1) through
(5) above under this policy during any twelve (12) month period. The County will measure the
twelve (12) month period as a rolling twelve (12) month period measured backward from the
date an employee uses any leave under this policy. Each time an employee takes leave, the
County will compute the amount of leave the employee has taken under this policy in the last
twelve (12) months and subtract it from the twelve (12) weeks of available leave, and the
balance remaining. is the amount the employee is entitled to take at that time.
An eligible employee can take up to twenty-six (26) weeks for the FMLA circumstance (6) above
(military caregiver leave) during a single twelve (12) month period. For this military caregiver
leave, the County will measure the twelve (12) month period as a rolling twelve (12) month
period measured forward. FMLA leave already taken for other FMLA circumstances will be
deducted from the total of twenty-six (26) weeks available.
If a husband and wife both work for the County and each wishes to take leave for the birth of a
child, adoption or placement of a child in foster care, or to care for a parent (but not a parent "in-
law") with a serious health condition, the husband and wife may only take a combined total of
twelve (12) weeks of leave, If a husband and wife both work for the County and each wishes to
take leave to care for a covered injured or ill service member, the husband and wife may only
take a combined total of twenty-six (26) weeks of leave.
9.05.05
EMPLOYEE STATUS AND BENEFITS DURING LEAVE
While an employee is on leave, the County will continue the employee's health benefits during
the leave period at the same level and under the same conditions as if the employee had
continued to work.
22
If the employee chooses not to return to work for reasons other than a continued serious health
condition of the employee or the employee's family member or a circumstance beyond the
employee's control, the County will require the employee to reimburse the County the amount it
paid for the employee's health insurance premium during the leave period.
Under current County policy, if the employee pays a portion of the health care premium. While
on paid leave, the County will continue to make payroll deductions to collect the employee's
share of the premium. While on unpaid leave, the employee must continue to make this
payment, either in person or by mail. The payment must be received by the County Treasurer
by the 10th day of each month. If the payment is more than thirty (30) days late, the employee's
health care coverage may be dropped for the duration of the leave. The County will provide
fifteen (15) days' notification prior to the employee's loss of coverage.
If the employee contributes to a life insurance plan, the County will continue making payroll
deductions while the employee is on paid leave. While the employee is on unpaid leave, the
employee may request continuation of such benefits and pay his or her portion of the premiums,
or the County may elect to maintain such benefits during the leave and pay the employee's
share of the premium payments, If the employee does not continue these payments, the County
may discontinue coverage during the leave. If the County maintains coverage, the County may
recover the costs incurred for paying the employee's share of any premiums, whether or not the
employee returns to work.
9.05.06
EMPLOYEE STATUS AFTER LEAVE
An employee who takes leave under this policy may be asked to provide a fitness for duty (FFD)
clearance from the health care provider. This requirement will be included in the County's
response to the FMLA request. Generally, an employee who takes FMLA leave will be able to
return to the same position or a position with equivalent status, pay, benefits and other
employment terms. The position will be the same or one which is virtually identical in terms of
pay, benefits and working conditions. The County may choose to exempt certain key employees
from this requirement and not return them to the same or similar position. .
9.05.07
USE OF PAID AND UNPAID LEAVE
An employee who Is taking FMLA leave because of the employee's own serious health
condition or the serious health condition of a family member must use all accrued leave prior to
being eligible for unpaid leave. Accrued leave may be run concurrently with FMLA leave if the
reason for the FMLA leave is covered by the established leave policy. Accrued leave will be
used in the following order:
1, Sick
2. Compensatory
3. Vacation
4, Holiday
An employee who is using military FMLA leave for a qualifying exigency must use all accrued
leave prior to being eligible for unpaid leave. An employee using FMLA military caregiver leave
must also use all accrued leave prior to being eligible for unpaid leave.
9.05.08
INTERMITTENT LEAVE OR A REDUCED WORK SCHEDULE
The employee may take FMLA leave in twelve (12) consecutive weeks, may use the leave
intermittently (take a day periodically when needed over the year) or, under certain
circumstances, may use the leave to reduce the workweek or workday, resulting in a reduced
23
hour schedule. In all cases, the leave may not exceed a total of twelve (12) workweeks (or
twenty-six (26) workweeks to care for an injured or ill service member over a twelve (12) month
period).
The County may temporarily transfer an employee to an available alternative position with
equivalent pay and benefits if the alternative position would better accommodate the intermittent
or reduced schedule, in instances of when leave for the employee or employee's family member
is foreseeable and for planned medical treatment, including recovery from a serious health
condition or to .care for a child after birth, or placement for adoption or foster care,
For the birth, adoption or foster care of a child, the County and the employee must mutually
agree to the schedule before the employee may take the leave intermittently or work a reduced
hour schedule. Leave for birth, adoption or foster care of a child must be taken within one year
of the birth or placement of the child.
If the employee is taking leave for a serious health condition or because of the serious health
condition of a family member, the employee should try to reach agreement with the County
before taking intermittent leave or working a reduced hour schedule. If this is not possible, then
the employee must prove that the use of the leave is medically necessary.
9.05.09
CERTIFICATION FOR THE EMPLOYEE'S SERIOUS HEALTH CONDITION
The County will require certification for the employee's serious health condition. The employee
must respond to such a request within fifteen (15) days of the request or provide a reasonable
explanation for the delay. Failure to provide certification may result in a denial of continuation of
leave. Medical certification will be provided using the DOL Certification of Health Care Provider
for Employee's Serious Health Condition.
The County may directly contact the employee's health care provider for verification or
clarification purposes using a health care professional, an Administrative Services professional,
leave administrator or management official. The County will not use the employee's direct
supervisor for this contact. Before the. County makes this direct contact with the health care
provider, the employee will be a given an opportunity to resolve any deficiencies in the medical
certification. In compliance with HIPAA Medical Privacy Rules, the County will obtain the
employee's permission for clarification of individually identifiable health information.
The County has the right to ask for a second opinion if it has reason to. doubt the certification.
The County will pay for the employee to get a certification from a second doctor, which the
County will select. The County may deny FMLA leave to an employee who refuses to release
relevant medical records to the health care provider designated to provide a second or third
opinion. If necessary to resolve a conflict between the original certification and the second
opinion, the County will require the opinion of a third doctor. The County and the employee will
mutually select the third doctor, and the County will pay for the opinion. This third opinion will be
considered final. The employee will be provisionally entitled to leave and benefits under the
FMLA pending the second and/or third opinion.
9.05.10
CERTIFICATION FOR THE FAMILY MEMBER'S SERIOUS HEALTH CONDITION
The County will require certification for the family member's serious health condition. The
employee must respond to such a request within fifteen (15) days of the request or provide a
reasonable explanation for the delay. Failure to provide certification may result in a denial of
continuation of leave. Medical certification will be provided using the DOL Certification of Health
Care Provider for Family Member's Serious Health Condition.
24
The County may directly contact the employee's family member's health care provider for
verification or clarification purposes using a health care professional, an Administrative Services
professional, leave administrator or management official. The County will not use the
employee's direct supervisor for this contact. Before the County makes this direct contact with
the health care provider, the employee will be a given an opportunity to resolve any deficiencies
in the medical certification. In compliance with HIPAA Medical Privacy Rules, the County will
obtain the employee's family member's permission for clarification of individually identifiable
health information.
The County has the right to ask for a second opinion if it has reason to doubt the certification.
The County will pay for the employee's family member to get a certification from a second
doctor, which the County will select. The County may deny FMLA leave to an employee whose
family member refuses to release relevant medical records to the health care provider
designated to provide a second or third opinion. If necessary to resolve a conflict between the
original certification and the second opinion, the County will require the opinion of a third doctor.
The County and the employee will mutually select the third doctor, and the County will pay for
the opinion. This third opinion will be considered final. The employee will be provisionally
entitled to leave and benefits under the FMLA pending the second and/or third opinion.
9.05.11
CERTIFICATION OF QUALIFYING EXIGENCY FOR MILITARY FAMILY LEAVE
The County will require certification of the qualifying exigency for military family leave. The
employee must respond to such a request within fifteen (15) days of the request or provide a
reasonable explanation for the delay. Failure to provide certification may result in a denial of
continuation of leave. This certification will be provided using the DOL Certification of Qualifying
Exigency for Military Family Leave.
9.05.12
CERTIFICATION FOR SERIOUS INJURY OR ILLNESS OF COVEAED SERVICE MEMBER
FOR MILITARY FAMILY LEAVE
The County will require certification for the serious injury or illness of the covered service
member. The employee must respond to such a request within fifteen (15) days of the request
or provide a reasonable explanation for the delay. Failure to provide certification may result in a
denial of continuation of leave. This certification will be provided using the DOL Certification for
Serious Injury or Illness of Covered Service member.
9.05.13
RECERTIFICATION
The County may request recertification for the serious health condition of the employee or the
employee's family member no more frequently than every thirty (30) days and only when
circumstances have changed significantly, or if the County receives information casting doubt
on the reason given for the absence, or if the employee seeks an extension of his or her leave.
Otherwise, the County may request recertification for the serious health condition of the
employee or the employee's family member every six (6) months in connection with an FMLA
absence. The County may provide the employee's health care provider with the employee's
attendance records and ask whether need for leave is consistent with the employee's serious
health condition.
9.05.14
PROCEDURE FOR REQUESTING FMLA LEAVE
All employees requesting FMLA leave must provide verbal or written notice of the need for the
leave to Human Resources Coordinator. Within five (5) business days after the employee has
provided this notice, the Human Resources Coordinator will complete and provide the employee
with the DOL Notice of Eligibility and Rights
25
9.05.15
9.05.16
When the need for the leave is foreseeable, the employee must provide the County with at least
thirty (30) days' notice. When an employee becomes aware of a need for FMLA leave less than
thirty (30) days in advance, the employee must provide notice of the need for the leave either
the same day or the next business day. When the need for FMLA leave is not foreseeable, the
employee must comply with the County's usual and customary notice and procedural
requirements for requesting leave, absent unusual circumstances.
DESIGNATION OF FMLA LEAVE
Within five (5) business days after the employee has submitted the appropriate certification
form, the Human Resources Coordinator will complete and provide the employee with a written
response to the employee's request for FMLA leave using the DOL Designation Notice.
The County may designate extended leave as FMLA leave. The designation of leave will occur
when the employee has used three days of leave, with or without pay, as a result of the
catastrophic illness or injury.
INTENT TO RETURN TO WORK FROM FMLA LEAVE
On a basis that does not discriminate against employees on FMLA leave; the County may
require an employee on FMLA leave to report periodically on the employee's status and intent to
return to work.
9.06.01
9.06 HOLIDAYS
9.06.02
9.06.03
9.06.04
9.06.05
9,06.06
All regular full time employees of the County shall be eligible to receive eight (8) hours with pay
for each official holiday.
The official paid holidays for the County shall be determined by Commissioners' Court each
fiscal year. Changes to the holiday schedule may be made at the discretion of Commissioners'
Court,
If a regular full time employee is required to work on an official holiday, the employee shall be
paid for the hours worked and given up to eight (8) hours of holiday leave.
If a holiday occurs on an employee's regular day off, the employee shall be given eight (8) hours
of holiday leave.
If a holiday occurs while an employee is on vacation or sick leave, the employee shall use the
official holiday instead of said leave.
An employee, who is on unpaid FMLA leave; worker's comp leave, or personal leave of
absence without pay, shall not be paid for any official holidays occurring during such leave.
9.07 COMPENSATORY TIME
9.07.01 Overtime shall be all hours worked in excess of forty (40) during the workweek, which is defined
in Section 7.00, except law enforcement personnel (See Section 9.07,03)
26
9.07.02
9.07.03
9.07.04
9.07.05
9.07.06
9.07.07
9.07.08
9.07.09
A non-exempt full time employee not involved in law enforcement who works overtime during a
workweek shall be given compensatory time at a rate of one and one-half (1 Y2) hours
compensatory time for each hour worked over forty (40) hours during the workweek.
Certain law enforcement personnel will work a twenty-eight (28) day work period, and must work
over 171 hours before being eligible to receive compensatory time, under the 207(k) provisions
of FLSA.
All overtime must be authorized by the supervisor before being worked, except in emergency
situations.
When requesting vacation, if the employee has compensatory time accrued, then it will be
charged to compensatory time first to the extent available and the remainder to accrued
vacation, except for FMLA,
Each employee shall be responsible for recording any compensatory time taken and/or earned
within a pay period on the time record for that pay period. .
Employees may check their current compensatory time balance at the Treasurer's office at any
time during normal working hours.
The County may, when funds are available, buy all or part of any employee's comp time
balance.
At the time of termination, death or retirement, accrued, unused comp time will be paid to the
employee or the estate at the regular rate of pay at the time of separation.
9.08 MILITARY LEAVE
9.08.01 Employees who are members of the State Military Forces or members of any of the Reserve
Components of the Armed Forces of the United States are entitled to leave of absence from
their duties, without loss of time, seniority or benefits on all days during which they are engaged
in authorized training or duty ordered by proper authority, not to exc.eed fifteen (15) working
days in anyone (1) federal fiscal year (October 1 - September 30). Employees will continue to
receive pay from the County. Military leave in excess of fifteen (15) working days will be
charged to applicable available leave or leave without pay.
Employees who are ordered to extended active duty with the state or federal military forces are
entitled to all of the reemployment rights and benefits provided by law lIpon their release from
active duty. .
9.08.02
9.08.03
9.08.04
An employee requesting military leave shall provide the supervisor with a set of orders within
three (3) days after receiving them.
The County complies with all state and federal regulations regarding military leave and service
such as the Uniformed Services Employment and Reemployment Act (USERRA).
9.09.01
9.09 JURY/CIVIL LEAVE
Regular full and part time employees shall receive the normal pay for the period called for jury
duty which includes both the jury selection process and, if selected, the time the employee
actually spends serving on the jury.
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9.09.02
9.09.03
9.09.04
9.09.05
9.09.06
Employees may retain any fees received for performing jury duty.
All regular full time employees subpoenaed or requested to attend court to appear as a witness
or to testify in some official capacity on behalf of the County shall be entitled to ieave with pay
for such period of the court attendance may require.
If an employee is absent from work to appear in private litigation in as a principal party, the time
off shall be charged to available applicable leave or leave without pay.
Employees are entitled to jury/civil leave for the purpose of voting.
When an employee has fulfilled the reason for the jury/civil leave, he or she must report to the
County for duty for the remainder of the workday.
9.10 FUNERAL LEAVE
9.10.01 A supervisor is authorized to grant funeral leave to a full time employee as a result of a death of
a member of the immediate family.
9.10.02
9.10.03
9.10.04
9.10.05
9.10.06
Immediate family is defined as
. Spouse of employee
. Father and/or Father-in-Law
. Mother and/or Mother-in-Law
. Sister and/or Sister-in-Law
. Brother and/or Brother-in-Law
. Children of employee and spouse
. Grandparents of employee and spouse
. Grandchildren of employee and spouse
. If applicable, the guardianship 01 a person or persons by employee
There may be a maximum of twenty-four (24) hours funeral leave per occurrence.
Employees are required to document all funeral leave taken on time record.
At the discretion of the elected/appointed official, an office may be closed to allow employees to
attend funerals of county officials or county employees or the funerals of immediate family
members of county officials and employees. Employees not attending must remain on duty at
their work place.
In extraordinary circumstances, the Commissioners' Court, may declare the temporary closure
of County offices.
9.11 INJURY LEAVE
For information on occupational disability or injury leave for bona fide on-the-job, work-related
injuries, see sections in this manual under the main heading Health and Safety (Section 12.00).
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9.12 ADMINISTRATIVE LEAVE
In cases of bad weather (ice, hurricanes, flooding, etc.), Commissioners' Court will determine
the closure of County offices. The safety of employees and possible endangerment in
attempting to report to work will be considered. Should a determination be made that reporting
to work will endanger County employees; employees will be fully compensated for approved
time away from work during normal working hours.
Employees are to contact the supervisor and obtain information concerning closures through the
County website (http://www.calhouncotx.org) or local forums of the media (radio and television
stations). Under this policy employees will not be compensated for time away from work that
was not declared a bad weather day by Commissioners' Court.
9.13 LEAVE OF ABSENCE WITHOUT PAY
9.13.01 Leave of absence without pay is an approved absence from duty in a non-pay status. A leave
of absence lasting longer than thirty (30) days must be approved in advance by the Department
Head and the Commissioners' Court. Extensions of leave shall be authorized by the
Department Head and the Commissioners' Court In no more than one (1) month intervals.
Granting a leave of absence without pay is at the discretion of the Department Head. Such
leave is not authorized unless all applicable accrued paid leave has been exhausted and there
is a reasonable expectation that the employee will return to employment with the County at the
end of the approved period. Approval of the leave must be documented, with a copy of the
documentation placed in the employee's personnel file in the Human Resources Coordinator's
Office. Employees on leave of absence without pay receive no compensation and accrue no
benefits, holidays, vacation or sick leave. However, benefits and seniority are retained during
leaves of absence unless otherwise prohibited by the terms or provisions of the benefit
programs. Medical insurance can be continued if the employee pays the premiums (including
the County's portion) in full in a timely manner.
9.13.02
9.13.03
9.13.04
9.13.05
9.13.06
9.13.07
A leave of absence without pay may be revoked upon receipt of evidence that the cause for
granting the leave was misrepresented or has ceased to exist.
A leave of absence without pay may be appropriate for the following reasons:
1. Education purposes when successful completion will benefit the County; or
2. Public service assignments; or
3. Personal exchange programs which emphasize intergovernmental relations; or
4. Any other reason which, in the opinion of the Department Head, merits a leave of absence
without pay.
An employee on leave without pay must contact the appropriate County Department Head at
least monthly to report on status. Failure to provide required status reports or to contact the
office on the schedule required by the Department Head is grounds for revoking the leave and
for taking disciplinary action.
A summary of the basis for the decision to grant or deny an unpaid leave of absence and the
terms of the leave must be prepared by the Department Head, or designee, and placed in the
employee's personnel file in the Auditor's Office.
Upon returning to work after an authorized leave of absence without pay, an employee receives
an adjusted employment date and adjusted anniversary date which reflect the period of time
that the employee used for the leave of absence. This adjusted date will be used for the
29
purpose of calculating vacation leave accrual and other benefits that may be based on
longevity.
9.14 ABANDONMENT OF POSITION
Unauthorized absence from work may result in termination at the discretion of the official or
Department Head.
10.00 PROGRESSIVE DISCIPLINE
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10.01 CORRECTIVE ACTION
The County's objective is to establish and maintain standards of employee conduct and
supervisory practices that will, in the interest of the County and its employees, support and
promote effective County operations, Such. supervisory practices include administering
corrective action when employee conduct or periormance problems arise. Major elements of
this policy include:
1. Constructive effort by the supervisor to help employees achieve full satisfactory standards of
conduct and job periormance;
2. Correcting employee shortcomings or negative behavior to the extent required;
3. Notice to the employees through communicating this policy that discharge will result from
continued or gross violation of employee standards of conduct or unsatisfactory job
periormance;
4. Written documentation of disciplinary warnings given and corrective action taken; and
5. Documentation of corrective action will become part of the employee's personnel record.
10.02 OPTIONS FOR CORRECTIVE ACTION
10.02.01
Depending on the facts and circumstances involved in each situation, the official, Department
Head or supervisor may choose to begin corrective action at any step, up to and including a
recommendation for immediate dismissal.
1. Oral Warning - For infractions the County deems to be minor, the employee should at a
minimum be issued an oral warning, If the situation does not improve within a reasonable
time as determined by the official, Department Head or supervisor, the measure may be
repeated or a more serious option implemented.
2. Written Warning - For repeated minor infractions, or a more substantial infraction, the
employee should at a minimum be issued a written warning notice. If the situation does not
improve immediately and is not sustained, steps may be taken to terminate the employment.
The written warning should be prepared following a corrective action discussion with the
employee. The written warning should include:
a) The policy or rule violated or a description of the unacceptable behavior;
b) Date(s), time(s) and location(s) of the offense;
c) The facts surrounding the incident;
30
d) Specific actions the employee must take to correct the matter;
e) The time frame (if applicable); and
f) The consequences if not corrected. The employee will be given an opportunity to
comment in writing and should be asked to sign the notice, acknowledging the receipt.
Failure by the employee to sign the written warning form does not remove the
disciplinary action.
3. Suspension - In certain instances, it is appropriate for employees to be suspended. These
instances could include but are not limited to:
a) Prior to terminating an employee for performance related issues;
b) Events compel a supervisor to take immediate action when discharge appears possible,
pending an investigation. During a suspension the employee will be required to leave
County premises immediately. A suspension/investigation will last no longer than three
(3) days, except in highly unusual circumstances.
c) Suspension may be with or without pay at the discretion of the department head.
4. Termination - For infractions management deems to be sufficiently serious, or continued
failure to respond appropriately to prior corrective action, termination of employment is
appropriate. .
10.02.02
The Human Resources Coordinator and the County Treasurer's Office must be notified
immediatel~ all suspensions and terminations.
11.00 SEPARATIONS
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11.01 TYPES OF SEPARATIONS
11.01.01 All separations of employees are designated as one of the following types:
1. Resignation;
2. . Retirement;
3. . Reduction in force (layoff);
4. Dismissal with or without cause;
5. Disability;
6. Death
11.01.02
Employees, who separate employment with the County, as described above, are not eligible for
rehire for a period of sixty (60) days.
A terminated employee rehired will accrue vacation and longevity according to the adjusted hire
date. Medical and life benefits will be available after a sixty (60) day waiting period.
11.01.03
.11.02 RESIGNATION
The County requests that an employee who intends to resign provide the Department Head with
ten (10) day's advance notice of the resignation. A Department Head who intends to resign
should give thirty (30) days notice to Commissioners' Court.
11.03 RETIREMENT
31
The same notice requested for resignation appiy in the case of retirement except that a longer
. period of advance notice may be required to start retirement payments promptiy,
11.04 REDUCTION IN FORCE (LAYOFF)
11.04.01 An employee shall be separated when the position is abolished, or when there is either a lack of
funds or a lack of work.
11.04.02
While such action is avoided whenever possible, employees of the County maybe laid off
where a Department Head deems it necessary because of shortages of funds or work, the
abolition of a job or jobs, other material changes in the organization, or for other reasons which
are beyond the control of the employee or employer.
11.04.03
A reduction in force shall not reflect discredit on an employee or on the ability to do the job.
11.04.04
Whenever possible, employees who are laid off In one department may be integrated into other
departments by transfer.
11.05 DISMISSAL WITH OR WITHOUT CAUSE
All employees are employed at will and may at any time during their employment, be terminated
with or without notice, for any reason or no reason.
11.06 DISABILITY
A separation for disability shall be .any situation in which the employee is unable to perform the
essential duties of the job and no reasonable accommodation is found.
11.07 DEATH
If an employee dies while in the service of the County, the designated beneficiary or estate shall
receive all earned pay and payable benefits.
11.08 TERMINATION PAY
If an employee leaves service of the County, final pay by paycheck (not direct deposit) shall
include:
1. All hours worked but for which payment has not been received;
2. Where applicable, compensatory time which has been earned but not yet used;
3. Any leave time for which payment is due under the provisions of these policies; or
4. With written authorization, deductions for any indebtedness to the County which the
employee may have incurred but which has not been paid.
12.00 HEAL TH AND SAFETY
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12.01 SAFETY POLICY
It is the policy of the County to make a concentrated effort to provide healthful and safe working
conditions for all of its employees.12.02 EMPLOYEE RESPONSIBILITIES AND REPORTS
Employees are responsible for conducting their work activities in a manner that is protective of
their own health and safety, as well as those of other employees.
12.02.01
12.02.02
12.02.03
An employee must report every on-the-job accident, no matter how minor, to the supervisor
immediately, if able. The supervisor is responsible for filing a written accident report
immediately with the Human Resources Coordinator's office.
Failure to report an on-the-job injury, no matter how minor, is grounds for disciplinary action.
12.03 EMPLOYEE SAFETY SUGGESTIONS
12.03.01 An employee will report immediately to the immediate supervisor any conditions that, in the
employee's judgment, threaten the health and safety of employees or visitors.
12.03.02
Employees are encouraged to make suggestions to supervisors for improvements that would
make the County a safer or more healthful place to work.
12.04.01
12.04 ON-THE-JOB INJURIES
12.04.02
12.04.03
12.04.04
12.04.05
The County provides workers' compensation insurance for all of its employees, unless declined
in writing. This insurance provides medical expenses and a weekly payment if an employee is
absent from work because of a bona fide, on-the-job work-related injury for more than seven
(7) days. Employees who are absent from work because of a bona fide, on-the-job work-related
injury for more than seven (7) days are considered on injury leave.
All workers' compensation insurance claim forms must be submitted to the Human Resources
Coordinator's Office immediately for appropriate action to be taken.
An employee who sustains a bona fide, on-the-job work-related injury may seek medical
attention from a Texas Department of Insurance (TDI) approved medical facility or physician.
After a medical professional has been selected, an employee may not change medical providers
without the permission of the Texas Department of Insurance. Additional information regarding
this requirement is available in the Human Resources Coordinator's office.
Drug and alcohol testing is required for employees involved in a vehicle or heavy equipment
accident. For all other types of accidents, testing may be required if medical attention is
received. Please refer to Section 12,05 for detailed Drug Free Workplace Policy.
The County encourages employees to return to work as soon as they are able to do so. An
employee returning to work must submit a physician's statement of medical condition and
release to return to work. As determined by the Department Head, at the County's expense, an
employee may be required to submit to examination by an independent physician.
Injury leave begins on the first scheduled workday of absence due to an on-the-job injury and
continues until the employee returns to work, eligibility expires, or the employee is removed
from injury leave coverage by the County.
33
12.04.06 When an employee sustains a bona fide on-the-job work-related injury which renders. the
employee unfit for performing the duties of the job, the employee is placed on injury leave status
and receives full pay less legal deductions from the County for the first seven (7) calendar days.
12.04.07 Employees engaged in law enforcement duties who sustain a bona fide on-the-job work-related
injury in the course of their official law enforcement duties are not required to use injury leave for
the first seven (7) days and will receive full pay less legal deductions from the County, pursuant
of Texas Constitution, Article III, Section 52e.
12.04.08 Injury leave may be terminated at any time without prior notice. The Department Head will
terminate the injury leave upon receipt of evidence that the employee, while able to return to
work, has not done so.
12.04.09 To continue medical or dental insurance when the employee is on injury leave and no longer
receiving a regular paycheck, the employee must pay the employee's portion of these insurance
premiums to the County on the schedule established by the County Treasurer's office.
12.04.10 Injuries caused by willful intent and attempt to injure self or to unlawfully injure another,
intoxication, or act of a third party for personal reasons are excluded specifically from coverage
by injury leave with pay.
12.04.11 If a County employee is injured on the job while in the course of employment outside
employment with the County, the employee may not file a workers' compensation claim against
the County for benefits related to the injury. and
12.04.12 While on leave because of a bona fide, on-the-job work-related injury, each time the employee
sees the doctor for consultation or treatment, a progress report must be provided to the
Department Head or designee who will forward the report to the Human Resource Coordinator's
office. Any change in the employee's condition which might affect entitlement to workers'
compensation payments must also be reported to the Department Head or designee and the
County Treasurer. In addition, the injured employee must contact the supervisor periodically, on
a specific schedule, to report on condition. Failure to provide the required medical status
reports or to contact the supervisor on the schedule required by the Department Head or
designee, is grounds for revoking the employee's leave and for taking disciplinary action.
12.04.13 A written statement from the attending physician certifying the employee has been released to
return to work and specifying the type(s) of work capable of performing as well as any
limitation(s) must be received by the County before an employee may return to work. All
employees on injury leave must return to work after approval of either the employee's attending
physician or an independent physician paid by the County. Failure to return to work when
directed will result in appropriate disciplinary action. Upon receipt of a release to return to work,
the County may require the employee to submit to a medical examination to determine whether
the employee can perform the essential functions of the pOSition, with or without reasonable
accommodation. The County's efforts to reasonably accommodate the employee will be
conducted in accordance with applicable law.
12.04.14 During the course of an on-the-job injury leave of absence, if an employee is released by the
physician for transitional duty, the employee's job or alternative job assignment(s) will be
evaluated for a determination of whether a temporary position is available in which the County
can use the employee's limited services for an interim period of time.
If no acceptable transitional duty assignment can be found, the employee will be placed on
inactive status until released by the physician and workers' compensation to return to the
previous job.
34
12.04.15 An employee who is able to return to work on transitional duty status may be required to work in
a different department and perform duties not contained within current job duties. An employee
assigned to transitional duty status and performing different duties may be paid according to the
level of pay that is appropriate for the transitional duty job assignment, except deputies and
jailers. A transitional duty assignment should not exceed. ninety (90) days. In addition, the
employee will receive workers' compensation payments in a reduced amount.
12.04.16. At the time of final release or settlement of a workers' compensation claim, the employee must
furnish the County with a certificate from the employee's physician stating the status of the
employee's physical condition and an anticipated return to work date.
12.05 DRUG-FREE WORKPLACE POLICY
12.05.01 The County has a responsibility to provide and maintain a safe and healthy workplace free from
the influence of alcohol, inhalants and illegal drugs for its employees. The County will
vigorously comply with the requirements of the Drug Free Workplace Act of 1988, Art.
8308-7.10 (VTCS) 1992 and all applicable drug testing regulations issued by the Department of
Transportation (DOT).
The County recognizes that the status of an employee's health affects his/her job performance
and safety. The County also recognizes that drug, alcohol and inhalant abuse ranks as one of
the major health problems in the world and adversely affects an employee's performance and
safety on the job. Therefore, it is necessary and required by law for the County to provide a
drug-free, alcohol-free and inhalant-free working environment for its employees.
Compliance with the County's Drug Free Workplace policy is a condition of employment for all
employees hired prior to and after the effective date of this policy and any revisions thereafter.
Compliance with the County's Commercial Driver's License Drug and Alcohol Testing section of
the Drug Free Workplace Policy is a condition of employment as a driver/operator for
employees required by the County to maintain a CDL.
This policy applies to all County employees, including part time and temporary employees.
From time to time, the County shall formulate administrative procedures to accompany the rules
9f this section. Such procedures shall be legally binding on all County employees and shall be
available for copying and inspection in the Human Resources Coordinator's Office. Department
of Transportation and other federal regulations may apply to some County employees.
12.05.02
FITNESS FOR DUTY
An employee is not fit to safely and fully perform his duties if:
1. He/she reports for duty while under the influence of alcohol, inhalants or any illegal drug; or
2. He/she uses alcohol, inhalants or any illegal drug while on duty; or .
3. He/she reports for duty while using any controlled substance which
Impairs his/her ability to safely and fully perform assigned duties, even if the controlled
substance is prescribed by a physician.
Employees who are not fit for duty will not be permitted to work. A supeNisor must relieve the
employee of duty and take him/her to the County test facility for testing and/or evaluation.
35
Employees must report to their supervisor the side effects of any prescription or
non-prescription drugs, which may affect their fitness for duty. The supervisor may send the
employee to the County test facility for an evaluation of fitness for duty.
12.05.03
DEFINITIONS UNDER THIS POLICY
1. Alcohol - "Alcohol" means the intoxicating agent in beverage alcohol, ethyl alcohol
(ethanol), or any other low molecular weight alcohol's including methyl and isopropyl
alcohol. .
2. Alcohol Concentration - "Alcohol Concentration" (or content) means alcohol in a volume
of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an
evidential breath test or by weight per volume in a blood test.
3. Alcohol Use - "Alcohol Use" means the consumption of any beverage, mixture, or
preparation, including any medication containing alcohol.
4. Breath Alcohol Technician (BAT) - An individual who instructs and assists individuals in
the alcohol testing process and operates an EST.
5. County Premises Or Work Sites - "County premises or WORK SITES" include all property,
buildings, structures, job sites (where an employee is working), parking lots, and means of
transportation owned, leased, or otherwise used for County business including motor
vehicles, equipment, or machinery.
6. Commercial Drivers License Holders - The County requires County employees with
certain job descriptions to maintain a Commercial Driver's License (CDL). . The Department
Of Transportation (DOT) regulations (49 CFR Parts 40 and 382) require the County to have
a special, mandatory controlled substance and alcohol testing policy for these employees.
All applicable drug and alcohol testing procedures under this policy shall meet DOT
regulations. A copy of 49 CFR Parts 40 and 82 shall be available for copying and inspection
in the County Auditor's Office.
7. Controlled Substance - A "controlled substance" includes illegal drugs plus any other
substances covered by Schedules I through V of the Federal Controlled Substances Act (21
U.S.C, 801 et seq.) or the Texas Controlled Substances Act (Chapter 481, Texas Health
and Safety Code). Controlled substances include amphetamines, barbiturates, methadone,
benzodiazepines, methaqualone, morphine, codeine, and anabolic steroids. A controlled
substance is "unauthorized" if the employee does not have a valid prescription for that
substance at the time of its use or possession.
8. Conviction - "Conviction" means the finding of guilt including a plea of nolo contendere or
imposition of sentence, or both by any judicial party charged with responsibility to determine
violations of the federal or state criminal drug statutes.
9. Drug Paraphernalia - "Drug paraphernalia" is equipment, a product or material of any kind
mentioned in Vernon's Texas Health and Safety Code, Chapter 481 (Texas Controlled
Substances Act), Sec, 481.002(17).
10. Evidential Breath Testing Device (EBT) - A device approved by the NHTSA for the
evidential testing of breath for alcohol.
11. Failing A Drug Test - "Failing a drug test" is defined as confirmation of initial test results
which shows positive evidence of the presence of a prohibited substance in the body.
12. Illegal Drugs - "Illegal drug" includes heroin, cocaine, crack cocaine, cannabinoids
(marijuana, hashish, THC), and PCP (phencyclidine), LSD (lysergic acid diethylamide) or
any other controlled substance not validly prescribed by a physician.
13. Inhalant - Those volatile chemicals and their isomers as listed in Section 484.002 of the
Texas Health and Safety Code and abusable glue and aerosol paint as defined in Section
485.001 of the Texas Health and Safety Code.
14. Mandatory Substance Abuse Program - A treatment or counseling program in which an
employee is enrolled and must successfully complete in accordance with disciplinary action
taken by an employee's supervisor in lieu of termination.
36
15. Medical Review Officer (MRO) - A licensed physician with knowledge of substance abuse
disorders and training to interpret and evaluate confirmed positive test results.
16. Passing A Drug Test - "Passing a drug test" is defined as initial or confirmation test results
which do not show evidence of the presence of an illegal drug or unauthorized controlled
substance in the body.
17. Safety Sensitive Functions - Any of those on-duty functions which include:
a) Time waiting to be dispatched to operate a Commercial Motor Vehicle or equipment
(CMV);
b) Inspecting, servicing or conditioning a CMV;
c) Driving or operating a CMV;
d) Loading, unloading a CMV, supervising or assisting in the loading or unloading,
remaining in readiness to operate a CMV; or
e) Repairing a CMV.
18. Shy Lung - "Shy Lung" is the condition in which an individual cannot blow the required
volume of air into alcohol test equipment for a breath alcohol test. In such circumstances,
the employee will be required to have a blood sample taken for testing purposes,
12.05.04
EMPLOYEE ASSISTANCE
Employees who have substance abuse problems are encouraged to obtain assistance for their
problems before they are required to submit to drug, inhalant and/or alcohol tests. The County
is concerned about the health of its employees and it supports sound treatment efforts for
chemical dependency. Normal employee benefits such as sick leave, vacation leave, and group.
medical plans may be used during the treatment process to the extent applicable and available.
No employee's job will be jeopardized if he/she conscientiously seeks assistance for substance
abuse voluntarily before he/she is required to submit to a drug, inhalant and/or alcohol test.
This option will be offered once during employment. In order to obtain management
cooperation in an assistance program for chemical dependency, the employee will be required
to:
1. Recognize and admit that he/she has an alcohol, inhalant or drug problem;
2. Ask for assistance in the form of employee benefits;
3. Accept and understand that if he/she does not correct the problem and maintain satisfactory
job performance, he/she will be subject to discharge;
4. Submit to drug, inhalant and/or alcohol tests, both urine and/or breath and blood tests, at
the beginning of the treatment program, at periodic intervals during the treatment program
and at the end of the treatment program. Such drug, inhalant and/or alcohol tests must
show a declining presence of drugs, inhalants and/or alcohol in his/her body as the
treatment program is conducted; and
5. Submit to an interview and physical examination by a physician to determine his/her fitness
for duty, such licensed physician will be appointed by the County.
In obtaining counseling for his/her chemical dependency problem, the employee will be fully
protected from discipline if he/she continues to follow the requirements of this Section.
However, this does not preclude the County's right to administer discipline, including termination
for on-the-job conduct or other grounds, even though it is related to the use of drugs, inhalants
and/or alcohol. The employee must also be fit for duty at all times when he/she is on-the-job for
the County. Information regarding an employee's personal problems will be kept in strict
confidence, and information will only be released on a need-to-know basis unless required by
law or in defense of the County.
12.05.05
PROHIBITED ACTIVITIES AND VIOLATIONS UNDER POLICY
This policy prohibits:
37
1. Use, possession, manufacture, distribution or sale of illegal drugs, or drug
paraphernalia by employees.
2. Unlawful use, possession, manufacture, distribution or dispensing of controlled substances
by employees.
3. Unauthorized use or possession of alcohol by employees.
4. . Unauthorized use or possession of inhalants by employees.
Items 1, 2, 3 and/or 4 apply to employees while they are:
1. On any County premises or work sites while conducting County business; or
a) Operating or occupying any County vehicle at any time; or
b) During the employee's working hours including lunch and break times.
2. Unauthorized storing of any iilegal drug, drug paraphernalia, unauthorized controlled
substance, unauthorized inhalants, or alcohol in a locker, desk, vehicle, equipment or other
repository on County premises or work sites.
3. Being under the influence of alcohol, unauthorized inhalants, or any unauthorized controlied
substance or iilegal drug while on duty or reporting to work.
4. Unauthorized possession or use of alcohol, inhalants or the possession, use, manufacture,
distribution, or sale of iilegal drugs or unauthorized controlled substances off County
premises or work sites during off duty hours which affects the employee's ability to safely
and fully perform assigned job duties, renders the employee at risk to seif or others at work,
or which brings discredit upon the County of the public service.
5. Switching or aitering any urine sample submitted for testing.
6. Refusal to consent to testing and submit a specimen for testing when required under this
policy. Consent is indicated by signing any form required by the County, County physician
or laboratory collecting the specimen for testing.
7. Refusal to submit to an inspection of any desk, locker, or other County property under an
employee's control when asked to do so by a supervisor.
8. Failure to meet requirements of any mandatory substance abuse treatment or counseling
program in which an employee is enrolled.
9. Conviction under any criminal drug statute for a violation occurring in the workplace.
10. Public conduct at any time involving alcohol, or illegal drugs or unauthorized controlled
substances resulting in arrest or conviction under circumstances which bring discredit upon
the County or the public service.
11. Failure to notify the County of any conviction under any criminal drug statute within five (5)
days of the conviction.
12. Failure to report a conviction for driving while intoxicated for violations occurring on or off
County premises while on duty.
13. Failure to report to the supervisor the side effects of a prescription or non-prescription drug,
which may impair the employee's behavior or physical or mental ability to safely and fully
perform assigned duties.
14. Failure to keep prescribed medicine in its original container or to provide other proof of
identification of drug prescription and prescribing physician.
15. Refusing to sign a statement agreeing to comply with the County's Drug Free Workplace
Policy.
16. Failure of a County employee to report the use or possession of an iilegal drug or
unauthorized controlled substance, unauthorized inhalant and/or alcohol by another County
employee or the existence of an unauthorized alcoholic beverage, unauthorized inhalant,
illegal drug or controlled substance in any County vehicle, machinery, or equipment.
17. Reporting for duty while "on call" status while under the influence of alcohol, inhalants or any
illegal.drug or unauthorized controlled substance and/or the recurring inability to report to
work as required in a condition to safely and fully perform assigned duties.
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18. Failing to adhere to provisions of any agreement executed by the employee, which requires
treatment, or counseling for alcohol or drug abuse. .
12.05.06
CONSEQUENCES FOR VIOLATION OF THIS POLICY
The following violations of this poiicy will result in automatic and mandatory termination upon the
first offense:
1. Use, possession, manufacture, distribution or sale of any illegal drug, drug paraphernalia, or
unauthorized controlled substance while on duty, reporting to work, or on work sites. Illegal
substances will be confiscated and turned over to the appropriate law enforcement agency.
2. Operating a County vehicle, motor driving equipment, machinery, or personal vehicle while
on County business while under the influence of alcohol, inhalants or any illegal drug or
unauthorized controlled substance at any time.
3. Unauthorized use or possession of alcohol when reporting for duty, while on duty or while
occupying any County vehicle or personal vehicle including lunch or other break periods.
12.05.07
CONDITION OF EMPLOYMENT
APPLICANTS: During post-employment screening, applicants will be advised that they are
subject to drug testing. Any job offer will be contingent on passing a drug test (negative results).
Appiicants will be required to sign a consent form for such testing,
Appiicants who fail the test (confirmed positive results) will not be allowed to reapply for twelve
(12) months after the date of the test.
12.05.08
TESTING REQUIREMENTS
The County, at its discretion, may have designated personnel use non-instrumented drug and/or
alcohol test devices to provide, rapid drug and/or alcohol test results. These "rapid tesf' devices
have been certified as being as accurate as standard, initial laboratory test equipment. The
"rapid tesf' devices will oniv be used to screen out negative test results. Positive resulis will
require additional samples, which will be analyzed using standard laboratory testing equipment
and following standard laboratory testing procedures as described below.
Standard testing and analysis for drugs, inhalants and/or alcohol shall be performed by a
properly iicensed and certified laboratory approved by the Commissioners' Court. DOT required
chain-of-custody procedures will be followed to account for the integrity of each urine or blood
sample by tracking its handling and storage from point of specimen collection to final disposition
of the specimen:
The initial drug test (also known as a screening test) shall be an enzyme immunoassay screen
(EMIT) to eiiminate "negative" urine specimens from further consideration.
If the initial drug test indicates a positive result, a confirmation test by gas Chromatography/mass
spectrometry (GC/MS) will be used to confirm the presence of a specific drug or metabolite.
The confirmation test shall be independent of the initial test and uses a different technique and
chemical principle from that of the initial test in order to ensure reiiability and accuracy. For
classes of drugs where GC/MS is not an approved confirmation procedure, an alternative
confirmation test will be used.
The initial test for alcohol shall be performed by a Blood Alcohol Technician (BAT) using an
Evidential Blood Testing device approved by the National Highway Traffic Administration
(NHTSA). Two (2) breath tests are required to determine if a person has a prohibited alcohol
39
concentration. A screening test is conducted first. Results less than 0.02 percent concentration
are considered a "negative" test.
If the concentration of alcohol is 0.02 or higher, a second or confirmation test must be
conducted. The employee and the BAT must complete the alcohol testing form to ensure that
results are properly recorded. The confirmation test, if required, must be conducted using an
Evidential Breath Testing device that prints out the results, date, time, a sequential test number
and the name and serial number of the EBT to ensure the reliability of the results.
If an individual cannot blow the required volume of air into alcohol test equipment for a breath
alcohol test, the employee will be required to have a blood sample taken for testing purposes.
The initial blood alcohol test shall be an Enzymatic Assay-ADH screen test to eliminate
"negative" blood specimens from further consideration. If the initial blood alcohol test indicates
a positive result (0.02 or greater), a confirmation test by gas chromatography will be used to
confirm the level of alcohol. The confirmation test shall be independent of the initial test and
uses a different technique and chemical principle from that of the initial test in order to ensure
reliability and accuracy.
The following drug testing will be conducted under this policy:
PRE-EMPLOYMENT:
1. All job offers are contingent upon selected applicant passing a drug test.
2. All applicants for CDL positions, including new hires, promotions, and transfers must test
negative for both alcohol and drug screening, and receive DOT training before they can
perform safety sensitive duties. In addition, the County shall obtain, pursuant to an
applicant's consent, information on the applicant's tests with a concentration of 0.04 or
greater, positive controlled substances test results, and refusals to be tested, within the past
two (2) years which are maintained by the applicant's previous employers. If an applicant
refuses to sign the release form, he will not be offered employment with the County. This
information must be obtained and reviewed by the County no later than fourteen (14)
calendar days after the first time a driver performs safety sensitive function for an employer.
If the County learns from a previous employer that the driver tested positive for drugs, had
an alcohol test result of 0.04 or greater, or refused to be tested, the driver cannot perform
safety sensitive functions until the County has evidence that the driver has met the
return-to-duty requirements. The County must have evidence that the driver was evaluated
by a substance abuse professional, completed any required counseling, passed a
return-to-duty test, and has been subject to any required follow-up testing.
REASONABLE SUSPICION:
All employees shall be required to submit to drug, inhalant and/or alcohol tests, if the
employee's supervisor and/or Department Head has a reasonable suspicion based on specific,
articulate, and/or observable acts that the employees are in violation of the rules of this section
or any other disciplinary rule of the County relating to drug, inhalant and/or alcohol use. A
reasonable suspicion may be based on but not limited to the following criteria:
1. Observable phenomena such as direct observation of drug, inhalant and/or alcohol use or
possession or physlcal- symptoms of being under the influence of a drug, inhalant and/or
alcohol;
2. A pattern of abnormal or erratic behavior, including an on-the-job accident.
3, Arrest or conviction of a drug, Inhalant and/or alcohol related offense on-the-job or
off-the-job or the identification of an employee as the focus of a criminal investigation into
illegal drug possession, use or trafficking;
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4. Information provided either by reiiable and credible sources or information, which is
independently corroborated;
5. Newly discovered evidence that an employee has tampered with a previous drug, inhalants
and/or alcohol test; or
6. Possession of drug paraphernaiia.
All specific, articulate, and/or observable facts which form the basis of reasonable suspicion
shall be reduced to writing by the supervisor and/or Department .Head and/or witness in a timely
manner, but no later than twenty-four (24) hours from the time of the event or incident in
question, and submitted to, the Human Resources Coordinator for review for approval of drug,
inhalant and/or alcohol testing.
POST-ACCIDENT:
Whenever a County employee is involved in an accident involving a fatality, serious bodily
injury, or damage to property of a combined total of $1,000.00 or more, regardless of fault, the
employee will be required to submit a specimen for drug and alcohol testing. Damage amount
is determined by the Department Head or the supervisor on the scene. Inhalant testing, if
necessary, will be determined by the Department Head or the supervisor on the scene.
1. Post Accident Testing For Alcohol - The employee's supervisor will prepare, and the
Human Resources Coordinator will maintain on file, a record stating the reasons if the test is
not administered within the following time constraints:
a) within two (2) hours, following the accident for a BAT, or
b) within eight (8) hours of the accident for a blood test. After eight (8) hours, the County
will cease attempts to administer an alcohol test.
2. Post Accident Testing for Drugs and/or Inhalants - If the test is not administered within
thirty-two (32) hours, the County will cease attempts to administer the test. The employee's
supervisor will prepare, and the Human Resources Coordinator will maintain on file, a record
stating the reasons the test was not promptly administered.
3. Employee Responsibility - The employee driver(s) involved in the accident shall remain
available for testing, or the County may consider the employee to have refused to be tested.
RANDOM TESTING:
A verifiable, scientific, random method of choosing employees for alcohol and drug testing will
be utilized for County drivers required to maintain a commercial driver's iicense.
Random Alcohol Testing will be conducted as follows:
1, A minimum annual rate of fifty percent (50%) of the average number of driver positions.
2. Tests will be unannounced and spread reasonably throughout a calendar year.
3. Upon notification, the employee must proceed immediately to the testing site.
4. An employee will only be tested for alcohol while performing safety-sensitive functions, just
before performing safety-sensitive functions or just after performing safety-sensitive
functions.
Random Controlled Substance Testing will be conducted as follows:
1. A minimum annual rate of fifty percent (50%) of the average number of driver positions.
2. Tests will be unannounced and spread reasonably throughout a calendar year.
3, Upon notification, the employee must proceed immediately to the testing site.
4. Random controlled substance tests may be administered any time the employee is on duty.
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12.05.09
DETECTION lEVELS AND TEST RESULTS
ALCOHOL
Two (2) detection levels are established for the detection of alcohol in breath or blood for the
purposes of all alcohol tests required by the County.
level 1: Between 0.02% and 0.04% weight per volume of alcohol or ethyl alcohol. If found in
an employee's breath, blood or urine, employer shall require the employee to undergo
counseling for alcohol abuse. If the employee successfully completes the counseling program,
no disciplinary action shall be taken against him/her. If found in a job applicant's breath, blood
or urine, employer shall automatically reject the job applicant. .
level 2: 0.04% and above weight per volume of alcohol or ethyl alcohol. If found in an
employee's blood or on the breath, employee will have tested positive for the presence of
alcohol at detectable levels and the positive test result shall be grounds for termination from
employment. If found in a job applicant's blood or on the breath, employer shall automatically
reject the job applicant.
DRUGS
The detectable levels for drugs for the purposes of certain drug tests required by the County are
listed as follows. The detectable levels for drugs not included on the following list will be
determined by the County's testing laboratory.
DRUG OR CONCENTRATION GC/MS DETECTION LIMIT.
ASSAY METABOLITE EMIT DETECTION IN URINE/BLOOD
IN URINE LIMIT (INITIAL SCREENING CONFIRMATORY TEST
Amphetamine Methamphetamine 1000 ng/ ml perml 500 ng / ml per ml
Oxazepam (target
metabolite)
Benzodiazepine Chlordiazepoxide. 300 ng / ml per ml 300 ng / ml per ml
Diazepam
N-Desmethyldiazepam
Flurazepam
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Cannabinoid Cannablnoid metabolites
(Carboxy THC) found in urine after use of 30 ng/ml perml 15ng/mlperml
marijuana or hashish
Cocaine Benzoylecgonlne Lowest Detectable level Lowest Detectable Level
Ecogonlne
Methadone Methadone and metabolites 300 ng / ml per ml 300 ng / ml per ml
Morphine
Opiate Morphine glucuronide 300 ng / ml per ml 300 ng / ml per ml
Codeine
Major heroin metabolites
Phencyclidine Phencyclidine (PCP) 25 ng/ml perml 25 ng/ml perml
Metabolites and Analogs
12.05.10
POST TEST PRACTICES
The County will use a positive test result for drugs and/or alcohol at detectable levels as
grounds to automatically reject a job applicant or to terminate employment of an employee
42
ONLY AFTER IT HAS BEEN VERIFIED by a confirmatory drug test different from the initial drug
screening test or a confirmatory alcohol test.
Any regular employee who tests positive for the presence of drugs, inhalants and/or alcohol at
detectable levels shall be allowed to assert, as an affirmative defense to any disciplinary action,
that the employee has a valid prescription for the controlled substance from a licensed medical
practitioner or that the employee has taken an over-the-counter medication in accordance with
the manufacturer's instructions, The controlled substance taken by prescription must be taken
in the prescribed dosage by the employee and shall be prescribed only for the employee who
tests positive. The burden of proving the affirmative defense shall rest on the employee.
Strict confidentiality of the drug, inhalants and/or alcohol testing process shall be maintained to
protect the privacy of employees and jOb applicants tested. Information on test results and all
forms completed by the employee or applicant shall be released within the County organization
only on a need-to-know basis unless required by law or in defense of the County. An employee
or job applicant may obtain his/her own test results upon written request to the Human
Resources Department. Test results shall not be released to any other person not associated
with the County without the written consent of the employee or the job applicant unless such
release is required by law or in defense of the County.
12.05.11
COMPLIANCE WITH POLICY
An employee reasonably suspected of the use of illegal drugs, unauthorized inhalants,
unauthorized controlled substances and/or alcohol during regular working hQurs
(Monday - Friday, 8:00 a.m. - 5:00 p.m,) will be taken to the designated County laboratory for
testing. If outside of regular working hours or on holidays or weekends, employees will be taken
to the designated County laboratory for testing with a completed and signed consent form.
The Department Head at his/her discretion may have the employee taken home and paid for the
time required to get test results or may assign the employee to safe, non-driving, duty pending
the test results.
Applicants and employees will have the opportunity prior to testing to voluntarily list all
prescription and non-prescription drugs they have used in the last thirty days and to explain the
circumstances surrounding their use.
Employees who are convicted, who plead nolo contendere, or who plead guilty to violations of
criminal drug and/or alcohol statutes involving activities on-the-job are considered to be in
violation of this section. In addition, an employee is required to notify his/her supervisor of any
criminal drug statute conviction for a violation occurring in the workplace by the employee no
later than five (5) days after the conviction.
Violations of this policy will be considered to be a violation of the Personnel Policy Manual.
12.05.12 DRUG-FREE AWARENESS PROGRAM
1. Drug-free Awareness Program will provide an ongoing educational effort to prevent and
eliminate drug and alcohol abuse that may affect the workplace. This program will inform
employees and their families about:
a) The dangers of alcohol and drug abuse in the workplace;
b) This County's Alcohol and Drug Policy;
c) The availability of treatment and counseling for employees who voluntarily seek such
assistance; and
d) The discipline which will be imposed for violations of this policy.
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2. Initial and on-going supervisory training will be mandatory for supervisors covering the
following areas:
a) Identifying and documenting job performance and on-the-job behavior that may reflect
the impact of personal problems;
b) Identifying evidence of on-the-job use of, or impairment, or presence of alcohol,
inhalants or drugs and impairment resulting from the use of alcohol, inhalants or drugs; .
c) Procedure for voluntary referral of troubled employees for assessment;
d) Procedure for testing employees suspected of violating the County's Drug Free
Workplace Policy;
e) Constructive confrontation techniques; and
f) Orientation on drug and alcohol testing procedures and technology.
12.05.13
RECORDS PROCEDURES
RELEASE OF INFORMATION
Requests for employment verification or reference for an individual terminated under this policy
shall be forwarded to the Human Resources Coordinator for response. For Texas Employment
Commission hearings on granting unemployment compensation, the County will cite a rules
violation as the reason for termination and will supply a copy of the letter of termination which
states specific reasons. Where there is doubt about the release of information, the Legal
Counsel shall be consulted for guidance.
REPORTING CONVICTIONS TO FEDERAL AGENCY
In compliance with the Drug Free Workplace Act, the Human Resources Coordinator will notify
the appropriate federal agency within ten (10) days after receiving notice from the employee of a
conviction under criminal drug statues. Within thirty (30) days of knowledge of conviction,
disciplinary sanctions will be initiated related to the conviction.
1~OOUSEOFCOUNTYPROPERTY
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13.01 GENERAL POLICY
The County attempts to provide each employee with' equipment and vehicles adequate to
perform the job assigned, and expects each employee to observe safe work practices and safe
and courteous operation of vehicles and equipment in compliance with all applicable
regulations,
13.02 USE OF TOOLS, EQUIPMENT, PROPERTY, AND VEHICLES
13.02.01 Employees who are assigned tools, equipment, vehicles, or any other County property by their
departments are responsible for them and for proper use and maintenance.
13.02.02
No personal or political use of any County property, materials, supplies, tools, or equipment is
permitted. Vehicles owned or leased by the County are for County use only, unless a specific
agreement exists regarding use of a vehicle as part of an employee's compensation package.
Violations of this policy may result in dismissal and possible prosecution.
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13.02.03
A Department Head may impose additional requirements for the use of County property,
materials, supplies, tools or equipment. An employee in doubt about a circumstance must
check with the Department Head before proceeding.
13.03 VALID DRIVER'S LICENSE
13.03.01 All operators of County vehicles or their own personal vehicle on County business are required
to have a valid driver's license necessary for legal operation of that vehicle in the State of Texas
and to keep the supervisors informed of any change of status in their license. Supervisors
periodically will check the driving records of all employees who operate County vehicles or are
required to drive personal vehicles on County business. Failure to maintain a safe driving
record may result in disciplinary action up to and including dismissal.
Suspension or revocation of the driver's license of an employee who operates a County vehicle,
or is required to drive a personal vehicle regularly on County business, may result in a demotion
or dismissal.
13.03.02
13.04 VEHICLE INSURANCE
The County maintains insurance coverage on all vehicles owned or leased by the County.
Employees who regularly drive a personal vehicle on County business and are reimbursed
expenses on a per mile basis are required to have automobile liability insurance with limits
required by the State of Texas and to maintain insurance coverage, Each employee to whom
this provision applies will furnish the County proof of appropriate insurance coverage at least
annually and at such time(s) as coverage changes occur. Failure to meet any of these
requirements may result in disciplinary action up to and including dismissal.
13.05 ACCIDENT REPORTING
13.05.01
13.05.02
13.05.03
Any employee operating County vehicles must report all vehicular accidents and property
damage or liability claims, no matter how minor, to the Department Head and to the appropriate
law enforcement authorities immediately, so that an official accident report can be filed. Drug
and alcohol testing is required.
The employee's Department Head must notify the Human Resources Coordinator and the
County Auditor of the accident on the day of the accident if it occurred on a business day, and
on the first business day following the accident if it occurred after hours or on a non-workday.
A copy of any accident report involving County equipment or vehicles must be forwarded to the
Department Head as soon as the law enforcement investigation is completed. A copy of the
accident report must also be filed with the County Auditor and in the personnel file in the Human
Resources Coordinator's Office of the employee involved in the accident.
13.06 USE OF BUILDINGS AND PREMISES
Use of County buildings and premises by employees shall be in compliance with law and with
County policies regarding authorized uses.
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14.00 USE OF COUNTY COMPUTERS
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14.01 GENERAL
14.01.01 The County provides computers and internet connections ('1acilities") to further its official
County business, interests and purposes. The County has the right to monitor all
communications and downloads that pass through its facilities, at its sole discretion. Any
information retained on the County's facilities may be disclosed to outside parties or to law
enforcement authorities.
14.01.02 County personnel may not load or download any games, unauthorized software or material from
. the internet or elsewhere. In addition, County personnel may not add any unauthorized
hardware on any County computer provided. Requests for any additional software and/or
hardware should be made to the official or Department Head.
14.02 INTERNET ACCESS
The County provides internet access to certain individuals, officials, Department Heads and
designated personnel. This internet access is provided for County business purposes. At no
time is any employee authorized to use this access for personal financial gain or pornographic
sites or any other sites which could compromise the ethics of the County. Authorized users may
not use the County's facilities for personal or commercial advertisements, solicitations or
promotions. The use of the internet can and will be monitored and violations will be reported to
the appropriate official or Department Head for disciplinary action.
Employees are individually liable for any and all damages incurred as a result of violating
County security policy, copyright, and licensing agreements.
14.03 AUTHORIZATION FOR USE OF E-MAIL
As determined by the official or Department Head, personnel may be authorized the use of e-
mail. Such authorization allows for the non-official use of e-mail, provided such communication
does not disrupt or interfere with official County business and is kept to a minimum during
business hours. Authorized users may not disseminate or knowingly receive harassing,
sexually explicit, threatening or illegal information by use of the County's facilities, including
offensive jokes or cartoons.
The use of e-mail can and will be monitored and violations will be reported to the appropriate
official or Department Head for disciplinary action.
Employees may not retrieve or read other employees e-mail unless authorized by the
Department Head or by the e-mail recipient. It is a violation of County policy for any employee,
. including system administrators and supervisors, to access electronic mail and computer
systems files to satisfy curiosity about the affairs of others, unless such access is directly
related to that employee's job duties. Employees found to have engaged in such activities will
be subject to disciplinary action.
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14.04 RIGHT TO PRIVACY
Ownership and Access of Electronic Mail, Internet Access, and Computer Files; No
Expectation of Privacy
The County owns the rights to all data and files in any computer, network, or other information
system used in the County and to all data and files sent or received using any County system
or using the County's access to any computer network, to the extent that such rights are not
superseded by applicable laws relating to intellectual property. The County also reserves the
right to monitor electronic mail messages (Including personal/private/instant messaging
systems) and their content, as well as any and all use by employees of the Internet and of
computer equipment used to create, view, or access e-mail and Internet content. Employees
must be aware that the electronic mail messages sent and received using County equipment
or County-provided Internet access, including web-based messaging systems used with such
systems or access, are not private and are subject to viewing, downloading, inspection,
release, and archiving by County officials at all times. The County has the right to inspect any
and all files stored in private areas of the network or on individual computers or storage media
in order to assure compliance with County policies and state and federal laws.
The County uses software in its electronic information systems that allows monitoring by
authorized personnel and that creates and stores copies of any messages, files, or other
information that is entered Into, received by, sent, or viewed on such systems. Accordingly,
employees should assume that whatever they do, type, enter, send, receive, and view on
County electronic information systems is electronically stored and subject to inspection,
monitoring, evaluation, and County use at any time. Further, employees 'who use County
systems and Internet access to send or receive files or other data that would otherwise be
subject to any kind of confidentiality or disclosure privilege thereby waive whatever right they
may have to assert such confidentiality or privilege from disclosure. Employees who wish to
maintain their right to confidentiality or a disclosure privilege must send or receive such
information using some means other than County systems or the County-provided Internet
access.
15.00 CELLULAR PHONE SERVICES
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15.01 AUTHORIZATION OF CONTRACTS
15.01.01 The Commissioners' Court is the only body authorized to enter into cellular phone contracts on
behalf of County employees or officials.
15.01.02
Cellular phones will be authorized if the following criteria are met:
The employee is required to be mobile and in direct contact with County Officials, their
department, other employees or the general public; and/or the employee is required to maintain
two (2) way communications in timely and critical situations and for which there is no reasonable
alternative technology.
15.02 SERVICE OPTIONS
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There are two (2) options for officials or employees authorized to purchase cellular technology
services:
1. The County may purchase cellular phones for employees to make business related calls or
calls as outlined under a contract with a provider; or .
2. An employee may purchase a cellular phone and request reimbursement from the County
for business calis.
Government rates are only applicable for calis made on County-owned' cellular phones.
Requests for reimbursement must be approved in advance by the Commissioners' Court.
15.03 MONITORING AND PAYMENT
15.03.01 The County reserves the right to monitor all phones calls made on County purchased cellular
phones, Employees should be aware, cellular transmissions are not secure and use discretion
in relaying confidential information. Inordinate amounts of personal use, shall be brought to the
attention of the Commissioners' Court and may result in the revocation of the cell phone.
15.03.02
Monthly invoices for payment will be reviewed and approved for payment by the employee and
the Elected Official or Department Head.
15.03.03
Mobile phones may not be used for personal gain; illegal, fraudulent. or malicious activity;
political activity; entertainment; religious promotion; or activity on behalf of organizations or
individuals having no affiliation with the County.
16.00 TRAVEL EXPENSES
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16.01 PURPOSE
16.01.01' The following policy is drafted to follow Internal Revenue Service rules that simplify record
keeping and accounting and preserve a plan that aliows The County to make reimbursement for
travel, meals, lodging and related expenses without creating items that are subject to income
tax reporting by County officials and employees.
16.01.02 The policy is also adopted to protect the County and the individuals that serve as County
officials or employees in liability and workers' compensation insurance matters.
16.01.03 Most importantly, the policy is drafted to provide protection for the reputations of individuals
carrying on County business and to protect the interest of the taxpayers and residents of the
County in satisfaction of "the Public Interest".
16.02 GENERAL PROCEDURES AND ACCOUNTING
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16.02.01
16.02.02
16.02.03
16.02.04
The County pays or reimburses the travel expenses of Elected Officials and County employees
that are incurred by the individuals in their performance of official County business. The County
also pays or reimburses for the cost and travel associated with meetings, conferences, and
seminars associated with continuing education related to an individual's work or maintenance of
professional certification or licenses.
All travel expenses are subject to requirements of documentation and reasonableness, and will
be honored in conformity with adopted policies and procedures, provided that the travel was
properly authorized and funds are available in the County's budget.
If a spouse and/or dependent(s) stays with the official or employee, the difference in hotel room
rates above the single rate must be deducted. Meals and all other expenses for the spouse
and/or dependent(s) will not be paid with County funds.
Out of state travel must be approved in advance by Commissioners' Court.
16.03.01
16.03 MILEAGE
16.03.02
Mileage shall be paid at the rate allowed by the Internal Revenue Service for the use of
personal vehicles as determined by Commissioners' Court. Expenses shall be paid only when
actually incurred by the employee or Elected Official/department. An employee who carpools
with another individual is not eligible for mileage.
Mileage between starting and final destinations is computed utilizing the official mileage guide in
the Auditor's Office. Additional mileage must be explained and may be approved.
16.04 LODGING
16.04.01 The County will reimburse for the actual cost of lodging while traveling on official County
business.
16.04.02
16.04.03
16.04.04
16.05 MEALS
Reimbursement will only be made for the days of an out-of-town meeting or other business
requiring overnight travel. An additional day will be reimbursed only if the distance of travel and
the time of a meeting, or other business makes it necessary to be out-of-town an additional day
before or after the date of the meeting or other business.
The hotel or motel receipt is required to receive reimbursement. Advance payment for lodging
may be made directly to the vendor.
When making reservations for travel, always request the government or conference rate.
16.05.01
16.05.02
16.05.03
Calhoun County reimburses meals at a per diem allowance or actual expenses. Meal
reimbursement is authorized for out of county overnight business related travel.
Meals may be reimbursed at actual expense subject to requirements of documentation. Tips
and gratuities are allowed up to fifteen percent (15%).
The daily per diem rate for Calhoun County excluding tips, is as follows:
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$7.00 morning meal
$11.00 noon meal
$23.00 evening meal
Itemized receipts are required for reimbursement.
16.06 OTHER TRANSPORTATION
16.06.01 The County will payor reimburse travel by air, bus or train at the lowest possible rates. The
passenger's copy of the originl:!1 ticket must be submitted with the "Travel Reimbursement
Requesf'. Tickets may be paid for in advance from a travel agency invoice.
16.06.02
16.06.03
Parking fees may also be reimbursed. A receipt is required for reimbursement.
Taxis, buses, and other ground transportation to and from airports are allowable expenses.
Taxis may be used to go to and from hotel/motel to meeting sites and to and from places for
meals. A receipt that shows starting location and ending destination is required for
reimbursement.
16.08 NON.REIMBURSABLE EXPENSES
Items such as bar charges, travel insurance, meal gratuities (tips) above fifteen percent (15%),
dry cleaning or laundry, recreational facilities charges, and hotel pay movies are not allowed.
Charges for personal telephone calls will not be reimbursed. All telephone calls are deemed to
be personal calls unless the individual requesting the reimbursement provides proof that the call
was for County business reasons.
17.00 POLICY ON AMERICANS WITH DISABILITIES ACT
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17.01 POLICY OVERVIEW
17.01.01 The Americans with Disabilities Act (ADA) requires employers to reasonably accommodate
qualified individuals with disabilities. It is the policy of the County to comply with all federal and
state laws concerning the employment of persons with disabilities.
17.01.02
17.01.03
17.01.04
It is the County's policy not to discriminate against qualified individuals with disabilities in regard
to application procedures, hiring, advancement, discharge, compensation, training, or other
terms, conditions, and privileges of employment.
The County will reasonably accommodate qualified individuals with a temporary or long-term
disability so that they can perform the essential functions of a job. An individual who can be
reasonably accommodated for a job, without undue hardship, will be given the same
consideration for that position as any other applicant.
All employees are required to comply with safety standards. Applicants who pose a direct threat
to the health or safety of other individuals in the workplace, which threat cannot be eliminated by
reasonable accommodation, will not be hired.
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17.01.05
Current employees who pose a direct threat to the health or safety of the other individuals in the
workplace will be placed on appropriate leave until an organizational decision has been made in
regard to the employee's immediate employment situation.
Commissioners' Court is responsible for implementing this. policy, including resolution of
reasonable accommodation, safety, and undue hardship issues.
17.01.06
17.02 DEFINITIONS
17.02.01 As used in this policy, the following terms have the indicated meaning and will be adhered to in
relation to the ADA policy.
1. Disability - Refers to a physical or mental impairment that substantially limits one (1) or
more of the major life activities of an iridividual. An Individual who has such an impairment,
has a record of such an impairment, or is regarded as having such an' impairment is a
"disabled individual".
2. Reasonable accommodation - Means making existing facilities readily accessible to and
usable by individuals with disabilities, job restructuring, part time or modified work
schedules, reassignment to a vacant position, acquisition or modification of equipment or
devices, adjustment or modification of examinations, adjustment or modification of training
materials, adjustment or modification of policies, and similar activities.
3. Undue hardship - Means an action requiring significant difficulty or expense by the
employer. The factors to be considered in determining an undue hardship include:
a) The nature and cost of the accommodation;
b) The overall financial resources of the facility at which the reasonable accommodation is
to be made;
c) The number of persons employed at that facility;
d) The effect on expenses and resources or other impact upon that facility;
e) The overall financial resources of the County;
f) The overall number of employees and facilities;
g) The operations of the particular facility as well as the entire County; and
h) The relationship of the particular facility to the County. These are not all of the factors
but merely examples.
4. Essential job functions - Refers to those activities of a job that are the core to performing
said job for which the job exists that cannot be modified.
18.00 WORKPLACE VIOLENCE POLICY
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18.01 POLICY OVERVIEW
The County provides a safe workplace for all employees. To ensure a safe workplace and to
reduce the risk of violence, all employees should review and understand all provisions of this
workplace violence policy.
18,02 PROHIBITED CONDUCT
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18.02.01
The County does not tolerate any type of workplace violence committed by or against
employees. Employees are prohibited from making threats or engaging in violent activities.
18.02.02
This list of behaviors, while not inclusive, provides examples of conduct that is prohibited:
1. Causing physical injury to another person; or
2. Making threatening remarks; or
3. Aggressive or hostile behavior that creates a reasonable fear of injury to another person or
subjects another individual to emotional distress; or
4. Intentionally damaging employer property or property of another employee; or
5. Possession of a weapon while on County property or while on County business; or
6. Committing acts motivated by, or related to, sexual harassment or domestic violence,
18.03 REPORTING PROCEDURES
Any potentially dangerous situations must be reported immediately to a supervisor or the
County Judge. Reports can be made anonymously and all reported incidents will be
investigated, Reports or incidents warranting confidentiality will be handled appropriately and
information will be disclosed to others only on a need-to-know basis. All parties involved in a
situation will be counseled and the results of investigations will be'discussed with them. The'
County will actively intervene at any indication of a possibly hostile or violent situation.
18.04 RISK REDUCTION MEASURES
18.04.01 Hiring: The Department Head takes reasonable measures to conduct background
investigations to review candidates' backgrounds and reduce the risk of hiring Individuals with a
history of violent behavior. .
18.04.02 Safety: The County conducts annual inspections of the premises to evaluate and determine any
vulnerabilities to workplace violence or hazards. Any necessary corrective action will be taken
to reduce all risks.
18.04.03
Individual Situations: While we do not expect employees to be skilled at identifying potentially
dangerous persons, employees are expected to exercise good judgment and to inform the
County Judge if any employee exhibits behavior which could be a sign of potentially dangerous
situations. Such behavior includes:
18.04.04
1. Discussing weapons or bringing them to the workplace; or
2. Displaying overt signs of extreme stress, resentment, hostility, or anger; or
3. Making threatening remarks; or
4. Sudden or significant deterioration of performance; or
5. Displaying irrational or inappropriate behavior.
Employees at Risk: The Human Resources Coordinator will identify and maintain a list of
employees who have been determined to be at risk for becoming victims of violence because of
the nature of their job or because they are subject to harassment, violence, or threats from a
non-employee. The Commissioners' Court and Sheriff will design a pian with at-risk employees
to prepare for any possible emergency situations.
18.05 DANGEROUS/EMERGENCY SITUATIONS
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Employees who confront or encounter an armed or dangerous person should not attempt to
challenge or disarm the individual. Employees should remain calm, make constant eye contact
and talk to the individual. If a supervisor can be safely notified of the need for assistance
without endangering the safety of the employee or others, such notice should be given.
Otherwise, cooperate and follow the instructions given.
18;06 ENFORCEMENT
Threats, threatening conduct, or any other acts of aggression or violence in the workplace will
not be tolerated. Any employee determined to have committed such acts will be subject to
disciplinary action, up to and including termination. Non-employees engaged in violent acts on
the empioyer's premises will be reported to the proper authorities and fully prosecuted.
19~OO SMOKING POLICY
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19.01 PURPOSE
The County maintains a smoke-free environment. No smoking is permitted in any part of the
building or in vehicles owned, leased, or rented by the County. Employees may smoke outside
in designated areas. When smoking outside, do not leave cigarette butts or other traces of litter
or tobacco use on the ground or anywhere else. Dispose of any litter properly in the receptacles
provided for that purpose.
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