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2002-05-23 MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT Saad Mikhail gave the Memorial Medical Center monthly financial report for the period ending March 31, 2002. Mr. Buzz Currier, Hospital Administrator, recapped the report, stating they are staying within their budget and expenses are within reason. A complete assessment is needed and reports will be presented to the Hospital Board next week They continue to follow their course of action. The number of beds will be reduced to 49 as the government will give reimbursements for hospitals under 50 beds. e They have given recommendations for the Memorial Medical Plaza and are awaiting a decision. He mentioned that contracts for ER continue to increase. Insurance policies have risen 40%. The biggest challenge is keeping the right mix of employees The Health Fair at the hospital had record attendance from the community. The strategic planning session was held. Results will be sent to the Court after Board approval. Mr. Currier said he will deliver copies of reports to the court at the County Auditor's Office after the reports have been approved by the Board. MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY MARCH 31, 2002 OPERATING REVENUE 4,660,956 e LESS: OPERATING EXPENSES (4,307,938) 353,017 CHANGE IN INVESTMENT: Accounts Receivable- (103,443) (Incr) Decr Accounts Payable- (285,539) lncr (Decr) Prepaid Expense- (26,456) (Incr) Decr Inventory (9,229) (Incr) Decr (424,668) TOTAL INVESTMENT CHANGE (INCR) DECR (71,651) PLUS: Depreciation 390,029 Contribution to the County 0 318,378 PLUS: County Subsidies EMS/Hospital 0 e Total Cash- 318,378 lncr (Decr) LESS: Equipment Purchases (18,543) NET CASH" INCR (DECR) 299,835 1 364. MEMORIAL MEDICAL CENTER CAPITAL EQUIPMENT ADDITIONS FOR FISCAL YEAR 2002 DESCRIPTION EQUIPMENT AMOUNT BUILDING IMPROVEMENTS HOSPITAL MEMORIAL MEDICAL PlAZA I JANUARY e Dialysis Chairs - 11 (DialysIs) $ 11.108.92 ~helvlng Unj( - ( Health Information J 2,566.14 , 3 Ton AIr Handler ( MMP - Dr. Rupley) $ 1,575.00 $ 13,675.06 $ 1,575.00 FEBRUARY CPU ( Data Processing) 884.00 Mobile Cassette Holder ( Radiology ) 918.95 $ 1,802.95 $ MARCH $ 1,489.95 1,489.95 Free Standing Hot Food Server ( Dietary 1 $ $ e SUBTOTALS $ 16,967.96 $ $ 1.575.00 GRAND TOTALS $ 16,967.$6 $ 1,575.00 PAGE 1 2 e 365 e MEMORIAL MEDICAL CENTER LEASE SCHEDULE March 31,2002 Monthly DESCRIPTION Lease Expiration Date Electronic Claims Submission System 780.00 Ongoing Medical Record Coding and Abstracting System 875.91 Ongoing GE CT Scan 13,935.62 12/31/2003 Koch Nuclear Medicine System 5,120.00 2/28/2003 Pentax Scopes 4,004.00 12/25/2003 e 24,715.53 e 3 366 e e e CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: MARCH 2002 BEGINNING ENDING FUND FUND BAlANCE RECEIPTS DISBURSEMENTS FUND BALANCE MEMORIAL M OPERATING $519,496.88 $1,551,136.69 $1,554,.679.09 S515,954.48 MEMORIAL 15.737.33 644.58 0.00 16,381.91 RESTRICTED DONATION 12,965.46 26.10 0.00 12,99 1.56 rnolGENT HEALTHCARE ],074.61 65.088.42 65,088.42 1.074.61 CERTIFICATES OF OBUG INT & SKG 36.83 60,913.75 60,913.75 36.83 $549,311.11 $1,677.809.54 S I ,680,68 126 S546.439.39 - CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTI! OF: MARCH 2002 BANK RECONCIUATlON LESS: CERT. FUND OF DEPOSIT PLUS, CHECKS BANK FUND BAUNCE OrHER ITEMS OUTSTANDING BAUNCE MEMORIAL MEDICAL CENTER: OPERATING 515,954.48 352,371.40 868.325.88 MEMORIAL 16.381.91 16.381.91 RESTRICTED DONA nON 12,991.56 12,991.56 INDIGENT HEAL TIiCARE 1,074.61 1,074.61 CERT OF OBUG INTEREST & SINKING 36.83 300.00 336.83 4 367. e MEMORIAL MEDICAL CENTER PORT LAVACA, TEXAS PHYSICIAN'S ANALYSIS REPORT MARCH 31, 2002 YTD YTD YTD REVENUE CQNTRAcruAL WRITE-OFF NET REVENUE NAME MONTH YTD AMOUNT AMOUNT GENERATED PERCENT APOSTOL, C.F. 67,517.74 275,062.63 119,127.59 16,503.76 139,43 US 51% WILLIAM, GA 87,669.51 224,653.17 85,918.13 13,479.19 125,255.85 56% UN, M.S. 99,795.12 386,541.72 100,633.73 23,192.50 262,715.49 68% SMITH,1.K. 72,712.94 201,544.03 46,806.97 12,092.64 142,644.42 71% PENTECOST, L.V. 16,310.24 35,281.99 6,973.71 2,116.92 26,191.36 74% MCFARLAND, T.R. 182,068.89 , 702,349.47 199,302.46 42,140.97 460,906.04 66% GRlFFIN, JEANNINE 22,123.89 75,090.14 36,086.01 4,505.41 34,498.72 46% BUNNELL, D.P. 262,777.82 908,587.12 388,260.69 54,515.23 465,811.20 51% ROLLINS, L. 73,606.58 278,750.02 127,703.39 16,725.00 134,321.63 48% ARROYO-DlAZ, R. 213,615.95 533,402.23 206,331.41 32,004.13 295,066.69 55%_ GILL, J. 60,676.24 212,052.29 73,689.79 12,723.14 t25,639.36 59% 0.00 0.00 0.00 0.00 0.00 0% CUMMINS, M. 94,462.39 210,893.20 40,811.94 12,653.59 157,427.67 75% RUPLEY, M. 13,548.16 66,037.59 12,455.57 3,962.26 49,619.76 75% LEE, 1 66,754.73 169,666.79 63,228.64 10,180.01 96,258.14 57% LE, NHI 119,712.92 314,80632 114,92339 18,88838 180,994.55 57% CARAWAN, S. 154,202.77 525,825.80 119,255.78 31,549.55 375,020.47 71% STEINBERG, R. 7,396.89 35,176.71 5,598.08 2,110.60 27,468.03 78% RAMOS LABORATORY 6,309.57 13,528.16 0.00 811.69 12,716.47 94% VISITING PHYSICIANS 143,027.16 365,107.53 99,922.72 21,906.45 243,278.36 67% ER PHYSICIANS 117,797.03 573,456.82 53,190.82 34,407.41 485,858.59 85% NO LOCAL PHYSICIAN 21,779.08 49,017.49 2,487.89 2,941.05 43,588.55 89% OTHER 726,880.22 1,967,179.90 355,396.15 128,478.14 1,483,305.61 75% TOTAL 2,630,745.85 8,124,011.13 2,258,104.86 497,888.01 5,368,018.25 66% e 5 368 ~ MEMORIIt. MEDIlA CENTER IlAlA'U SlID OO/I./~ 03:17 PII AS IF: 03/31/~ THIS YEllR LAST YEllR LAST I<<lNTH 03/311~ 03/31/01 ~/28/~ ClJRHENT ASSETS CASH (lltRllTIMl FLWl 515,954.48 419,&l4.82 519,4%.88 a~CASH ocrom 5,000.00 5.000.00 5,000.00 725.00 725.00 725.00 . PROCEEDS .00 224.52 .00 MMP HIJSIlITIt. PORTI!ll .00 56,.89,00 .00 RESTRICTED IXmTION 12,991.56 12,594.88 12,965.46 Iftl 800 SlI~UN6 FLWl/ItiTEREST 36.21 9,957.24 36.21 TOTIt. CASH""""""".".". 534,707,25 564, 805. 50 538,223.55 ocroms RECEIVABlE PATIENT lIDJ.JjJS RECEIVABlE 4,835, 192. 75 5,101,307.7& 4,895,559.1& IUlMKE FOR BAD IlEBT -. (2,315,245.00) (2,143,&5').00) (2,215,245.00) PlAZA SPECIIt.TY a.INICS RECEIVABl .00 .00 ,00 MIst: OCl:WlTS RECEIVABlE 484,2~.53 m,I20.~ lt83,Wl.95 THIRD PARTY RECEIVABlE 57, &1&. 00 522, 540. 00 57,&1..00 TIF GRANT (8,179.25) 18, &55. 80 14,100.00 TOTIt. ACCllUNTS RECEIVABlE...... 3,053,&24.03 3,975, %4. 95 3, 235,240. II lNVENTORIES RAD'" 'IGY-fILM 7,9&4.32 &,140.41 8,991.40 lA DRY &4,82j;.42 52,249.15 50,&99.45 CEIIlKll. SLm. Y 101,999,45 136,813.70 9&,420,99 SURGERY 150,~4.05 1000,444.~ 151,325.8& DIETARY 10,118.38 10,587.10 10,118.38 MAINTENAOCE 5,014.27 5,934.83 5,014.27 MlRMACY 144, %5. T7 158, &48.15 144,9&5.77 ~ INVENTORY................ . 485,282.&& 419,817.36 467,536.12 PREPAID EXPENSES PREPAID INSlJRlKE &2,145. % 33,081,32 32,556.54 PREPAID EXPENSES 44,O'lO.82 57,200.13 54,779,98 TOTIt. PREPAID EXPENSES......... 100,236.78 90,281.45 87,336.52 TOTAL CURRENT ASSETS,..,....... 4,179,850.72 5,110,8(,9.2(, 4,328, 336. 30 PRlPERTY, PllWT, & EOOIPIENT UWl 32,142.&0 32,142. &0 32,142.&0 BUILDIN3S 8,807,464.87 8,805,881.87 8,807,464.87 FIXED EOOIPMENT 2,408,710.36 2, 3O'l, O~. 36 2,408,710.36 MAJOR MOVABlE EOOIPIENT 8,387,743.40 8,243,194.10 8,38(,,253.45 IEMORIIt. MEDIlA PlAZA 7,232, 70'l. 21 7,198,012.14 7,232,70'l.21 REPORTABlE BOO> ISSlIlRta COST 83,589.00 83,581.00 83,589.00 ro' .tTI!ll IN PROORESS .00 .00 .00 LEe .IDIUJlTED DEPRECIATIC>>l <13,910,255.081 <12,157,754.221 113,78I,350.O'll TOTIt. PRlJlERTY, PllWT, & EOOIP 13,042,100.36 14,514,112.85 13,1&9,519.40 TOTIt. UNRESTRICTED ASSETS...... 17,221,955.08 19,&24,9112.11 17,497,855.70 6 e 369 I I 370 . J. IEI<<lRI~ IEDICIt. COOER e BlUKE SlEET 04/16/02 03.17 PM AS IF. 03/31/02 THIS YEAR UlST YEAR lAST I<<INTH 03/31/02 03/31/01 02/28/02 JJRm LIll1lILITIES OCClUlTS PAVllllLE 338, 02~. 70 SBO,007.~6 618,2.\6.01 IURIED PAvll1lLES 260,108.55 255,730.66 177,736.50 IURIED PAVR!ll 273,311.37 267,857.06 212,823.73 IURIED RETlREIENT ~7,3Il4. 76 (~,~~7.U) (~,516.37) lURIED STATE SlUSTAX (.Oll ~7.93 .00 RESERVE FllR ASIlESTOS. & TERMITES .00 .00 .00 RETENTIOM-CIlN5TROCTIIIl IN PROORES ,00 &6,619.08 .00 I'CCRtED VOCATION/InIDAV /SIa< 320,891.~ 320,891.~ 320, MI. 3'l CSlPIT~ LEllSES OBLIGATION 680,254. 00 680,254.00 680, 2S~, 00 It'IlBCtlllS 158,106.75 165,000.00 170,000.00 REPORTll1lLE BOND DIsca.m (21,614.00) (21,.7~.00) (21,614.00) I<<lSP OBLIGATIIIl FOR BONDS .00 .00 SO, 511. SO TOT~ CURm LIll1lILITIES...... 2,056,407.51 2,310,676.69 2,20<,272.82 L0N6 TERM LIIUlILITIES !'I'.PBCtlllS 2, ~90, 000. 00 2,660,000. 00 2, ~~O, 000. 00 TOT~ UNl TERM LlIUlILITIES.... 2, ~~O, 000. 00 2,660,000,00 2, ~90, 000. 00 e TOT~ LlIUlILITIES.............. 4,541>,407.51 4,970,676.69 ~,694, 272. 82 RETA EARNIIl3S GEI€~ fIN) BlUM:ES 12,712,559.38 1~,I4b,419.99 12,712,559:38 YEAR-Ta-CATE GAINIUlSS (37,OIl.81l S07,87~.43 91,023.SO TOT~ 6ElOl'L FOOl BlUKE..... 12,675,5+7.57 14, ~S4, ~4. ~ 12,803,582.88 TOTAL lJlRESTRICTED LIIUlILITIES. 17,221,955.08 t9, 624, 971.11 17,~97,8S5.70 RESTRICTED fIN) ASSETS lEMlIRIAL fIN) 15,769.2S 14,582.82 15,737.33 FllRlllSA TRUST 533,637.41 533,637.41 533,637.41 TOTAL RESTRICTED FOOl ASSETS... 5+9,406.66 548,220.23 549,37~. 7~ RESTRICTED FUND lIABILITIES RESTRICTED fIN) BlUKE 15,769.25 I~, 582. 82 15,737.33 e FORIIJSA TRUST ~ 533,637.H 533,637.41 533,637.41 TOTAL RESTRICTED fIN) Llll1l..... 549,406... 548,220.23 549,m.7~ 7 ----.J Page.1. e 8 371' e MEMORIAL MEDICAL CENTER OPERATING STATEMENT For th_ 3 Montha Ending March 31, 2002 SINGLE MONTH YEAR TO DATE CUrTent Budget Prior Year Current YTO BudgetYTD PriorYTO Operating Expense Salaries 595,368.42 588,352.77 814,508.10 1,730,163.38 1,765,058.31 1,843,648.42 Employee Benefits 115,857.57 143,740.16 155,475.46 422,881.33 431,220.48 421,248.49 Professional Fees 230,194.18 198,399.00 178,561.59 731,513.54 595,197.00 506,704.04 Plant Operation 28,688.50 36,691.67 36,305.71 94,086.91 110,075.01 99,792.65 Hospital General 30,862.42 70,531.25 52,559.54 96,973.3~ 211,593.75 97,593.01 Other Operating Expenses 428,741.18 392,111.29 304,880.87 1,232,319.74 1,176,298.87 . 947,244.99 Total Operating Expense 1,429,712.27 1,429,826.14 1,342,291.27 4,307,938.29 4,289,443.42 3,916,231.60 18,494.87 I 391,706.69 I Net Operating Galn/(Loss) 69,665.68 (59,867.12) 178,528.11 353,017.47 (348,938.81 ) 530,575.02 e Non-9perating Expense Depredation 128,904.99 169,388.08 168,600.37 390,029.28 508,164.24 510,950.59 Contribution to C'ounty 0.00 0.00 0.00 0.00 0.00 0.00 \/on-Operating Exp?'lse 128,904.99 169,388.08 168.600.37 390,029.28 508,1~4.24 510.950.59 Total Operating Galn/(Loss) (59,239.31) (229,255.20) 9,927.74 (37,011.81) (857,103.05) 19,624.43 County Subsidy 68,796.00 0.00 54,250.00 0.00 0.00 (488,250.00) Net Galn/(Loss) after Subsidy (128,035.31) (229,255.20) (44,322.26) (37,011.81) (857,103.05) 507,874.43 e page-1- 9 372 'l',' e Ci,). "'Il CoJ. .... o e e MEMORIAL MEDICAL CENTER AGING OF ACCOUNTS RECEIVABLE AS OF MARCH 31, 2002 0-30 31-60 61-90 91-120 OVER 120 TOTAL MEDICARE 1,127,196 216,633 114,905 38,374 257,394 1,754,502 Percent 64% 12% 7% 2% 15% 36% MEDICAID 310,362 52.,821 45,519 24,686 154,710 588,098 53% 9% 8% 4% 26% 12% BLUE CROSS 163,886 57,562 36,973 15,725 47,612 321,758 Percent 51% 18% 11% 5% 15% 7% COMMERCIAL 468,716 355,469 273,120 107,168 343,798 1,548,271 Percent 30% 23% 18% 7% 22% 32% PRIVATE 82,952 111,549 115,137 101,451 211,485 622,574 Percent . 13% 18% 18% 16% 34% 13% TOTAL 2,153,112 794,034 585,654 287,404 1,014,998 4,835,203 Percent 45% 16% 12% 6% 21% 100% Outstanding AR Days: 56.30 March 52.58 February :~ .~ ~ Bids/Proposals for 16 Kayaks · No specification sheet provided .. Includes backs valued @ $30.00 each at no charge e ,".;. $8,400.00 .'. <. .,',,".'~ $11;784.00.. '$12;560:00 Comment6 S'~o~ > Og:" t':I Cl:I '" .., n aO'n~n:: c:o.S t:l S 0:.0. d ;1 ~ E..~ g. o " 0 CLl -- cr" g.-+ o' o .., t"l .., 0. . > t:C -. ~ ?r = tr.l ..... (') >-l > -. 0. . 0. 0 0.0.= 0-:< ~=::s .... :.0: t:n ('t) n -. p) 0 t:l ~ ;'1 0 c..!;I} o 0 ~ :.0: " c: i3 cr.......=:: @(')a.~~ ('t) -.... > "'= ""10,-< ""'I Q.. '" g tI1 t'" ~ ~ i3 n go" n - ~ >-l n c: " o.i3o"~ " 0. = 0 "'= _.:;;;" f>> '"0 "" " '" d 0 - _. ::s I:A ~ c: (j " '" 0 ~ CLl (":l -. f>> ""'I 0 p.. = o 0 - n i3 '" 0 > c: 1i ~ if i3 ""> t'" :4 ~ f>> r.n -. "(JQ "'l CLl o ""t CD r.n D. (tl t"l :::::I t::D;' 0 ~. =:na. ~ I ~ '" " .., g n' -",,,. ~o. p) ..E..-+ p:I ~ o' C;;' == ~ '< ~ 0,,< t:i:j = g 0 ,,\.0" O~f>> '" d N"T]::ltfJ6r '" '" -< 0"" :.0: ~ o o(tl f>>O":"'. " 0. 0'< r.n 5.. ~ ~- t"l No.o" . 0" 0 CLl . "0 f>> " ~ "Tj'-+ "C ::1 d -. 0 g. 0.. :;r:g: :.0: > ::s c: 0.. C'I1 " 0. ;!{..-+ -(tI '" ::! :.0: ('tI a.. (1l (') .., .., t:l " ""1 0 VI 0 n " ~QQl5.. 0 n t"l " ::s tfJ ..., (tl i3 :;::. 0"'= a.... ..... 0.. i3 " >> ......=r::r'cr " 0. CLlt:l c () (tl "< 2..0- c.. 0 >-It:l (JQ _. c: n " .., >t'" (tl ::i _.0 0. go t"'t':I ~:;. go i3 -co ~CLl '" " 0. i3 0"". ~ f>> tIi tn' " '" Sf 3 o..~. 0-'< ~"'l _ 0 C 0 a:~ rJlO - C 0 ::l 0 ?' ==~ ~g~. ~ "'>-l t':I -0 0 "Tj 00" rJll;') <: ...., '0 _. g.~e.~ = " d ('t) ,,00 ..., (t " 0' S Q...J:;.o"'1 '" :< _.0 C ....... 0"" t':I o '" t:l :::l 0..., 0 - - Indicate they can meet specifications · Aegean, model of preference Does not meet length or weight specifications Does not meet length specifications Aegean, model of preference Equator by Wilderness Systems Aegean, model of preference, + backs" Exceeds all specifications e e e e e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICATIONS FOR SIXTEEN KAYAKS SIXTEEN KA YAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KAYAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUlV ALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: 0 Y\" <'\-\D-t () ld:(-\n,('<, I --(.M ADDRESS: ($!,7;;:l.() <*ONe ooll ~o..d4J^1 ~ 10'" ClTY,STATE,ZIP: Sc.V\ A''\+ON;O ,T)( lSQ'01\ PHONE NUMBER: (OlIO) t-fO;( - S~'-\:'-\ PRlNT NAME: IV\. i t<e.. ~~~ AUTHORJZED SIGNATURE: ~ . , TITLE: ?~\0..t,,~ ~. Qe) (' .. J BlDAMOUNT ~..:.iOC) ~ f<",-~"'+~j.'d,^(\~c\ 375 e ~s....~WA14~ I I 132 FM 3005 the Boat Galveston, TX 77554 OFFICIAL BID PROPOSAL DATE BID# 4/24/2002 77 BILL TO SHIP TO Calhoun County Extention Service County Courthouse Annex 201 W. Austin Port Lavaca. Texas 77979 361 55~1O same TERMS SHIP DATE SHIP VIA FOB 2% 10 Net 30 7/1212002 Central Port LaVllC8 DESCRIPTION QTY RATE AMOUNT e Aegean Tandem Kayak by Oceankayak 16 52434 8,389.44 Length: 14' Weight: 70 Ibs. Width: 32" Wt.C.p:4~0-5oo Ibs Carlisle BIaekLight Kayak Paddle 40 22.95 918.00 Sales Tlll< 8.25% 0.00 1='iZL(~ ~ Tuc/c> (~JJ 1 Thank you for the opportunity to bid. I'm looking forward to working with you Total $9,307.44 e Be Aware - Be Safe - Enjoy Phone # Fax # E-mail Web Site 713 594-6767 409737-2816 jordanp@wtnet www.suncoastkayak.com 376 e e e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICA nONS FOR SIXTEEN KAYAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KA YAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQmv ALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RlGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MA Y RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: S~ ~t- ~ ~~ ~C- ADDRESS: It I ~ Q 1= rv1 '?-f::x::>~ ~ 'IS C>n li7- CITY,STATE,ZIP:~(",\.v?A~ I I ~ 1'1 )'<:1- PHONENUMBER:-.ff 6.1, 1- 'S1-~e (G(~13 .1'"Y'l.p --G:.1{;f PRINT NAME: TITLE: t Cf35+ /ftf _ BID AMOUNT 377 e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICA nONS FOR SIXTEEN KA YAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KAYAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. e IN ADDmON, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUlV ALENT ~ BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID o'.CCEP\EO. NAME: ~ ~Pi2- C (!)(),!3lk-tz kAYAKS) ADDRESS: ~3// /3, /34,YS/h/L !J/?, C\TISU,W., ZW: P4:AooS. -n:l~ ') 7 ViS I , ~bl, 972- 9f09 PRINT N.\ME: e TITLE: K. k:4 ~ K. BlDAMOUNT ,It, ;:J4k4.a<;:-<:; A-,vLJ lo !lffltlUS, ~312r{){) su ,4i7/4::1/ ~6q /012.. tJE~('~/J'?n(JA/, /YJAf\JUP4C;TV~ ~y {.J1C-Oe.,eu6/;S '[;YS7Y1S 378; e e e Pairadise, shown with optional seats Length 12'!O" Width 33" Weight 66 lbs. Recommended capacity 425 Ibs. Dry hatch 5" ID Can be used as a one ill two seater. Whet\ used as a single seater, there is a place for the seat in the center Kayak Blade... powerful blades feature an injection molded kayak blade that is rigid and tough. The stiff alwninum take apart shaft is vinyl wrapped for comfort and allows for 60 deg. Right, Jeft and flat control. Great for families or commercial use. 16 Pairadises and 40 Kayak Blades $9,392 delivered. From: Brad Hooper Outback Kayaks 2311 E. Bayshore Dr. Palacios, Texas 77465 361-972-9809 379 e 4914 South Padre Island Dr. Corpus Christi, Texas 78411 Academy SPORTS & OUTDOORS Phone: 361-922-9022 FAX: 361-994-1529 'l!??/();}.. -ro () LOVV1 1ft- (1/ a y Co f\J C (/.IV ~ 100Ct/)!tJUtA tiL Cr/VlSiJeA,',Nj A-ccJc; Sftrds -+- O:}JJOd.~S ~L-- (jvv\Q. bd :::'0 l,c(~k{)N . r:;;'YVCC -!its is 51fiu0- A IUje. ot2-d81-/ We would kou;(<e e I/~ (!-c/tl+-) df -rLe ioJd fi;Ce., as ex ddv<.//\) PC? m eNt- IN 0;'2 du --h s fad tk de(,v~ pr{)cess, A-ISD; !5 Cl Ruvii'Nd!2f2. b""v/c SiAff~ f-' Seed- CUSkolV.5 cd2e Nut- ';yvCIAdeJ I'N I1e 6;J f,;ce! hl/l + Ccw be of!deiecL oS CiCCC',>ScJ/i'c'S: f)c<vl[ Sl).ffolUt ()('Jly - 1$ ?<f,qq ~ltd - 3J-~i; -::#711.&3 (ul ( /?JAdL + CLAGJ.-/'of\) - if LfC(,11 Elrch. - J:J 01-7 ~ if /5QI(. &1 (-two ~i-r eacfr- lAlJJJ he aeffvt;l?ed M 8CJ.U- It'tAyalt..) e /My queshllfvs p(e(;(se c!{'1 \-t- I-es;+-a/c -fa eC{ 11./ 91i~ -380 e e e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICATIONS FOR SIXTEEN KAYAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING y SPECIFICATIONS: I J- +,ee:-I (1) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF/EET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KAYAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT P ADDLES OR ITS EQUIVALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. ",MO A C ,"d. M t ~-t~ :l- ()"J-J 0<11--5 I L- -rD - ADDRESS '-fq I cf . P I D CITY, STATE, ZIP: COt'fV-<':' t,-^'"&+; : T;l r;'iit..fJ I PHONE NUMBER: 30/ ~ qq ~. 90,;1-2- PRINT NAME: <:::re.-P-P P e (0 AUTHORIZED SIGNATURE: ~ TITLE: S "T: ' . - ' . . ::rf BID AMOUNT -$ )D, 14-3.'64 - +cAK eyMOt IAJ;:t!\.o(,7/Je;e-T-D. , ,f' I h ~+-/ €! it 59'1- 00 -:= Jf q (5 g~. 00 - 5'b5tfOI ~ tfO 1ly @ .,t 3~,q1 - _ 559. CO+ - s& 33Qo7 4i I O,lrJ3. '3Y- -;If I~\.yctk:. Octck 5v'f'fr)f;fs t' Secuf (~st-.;J^,s NA ;'Y'vclvlc/ed. 381 e 105 N. Austin SL Rockport, Texas 78382 (361) 729-1505 April 24, 2002 The Honorable Arlene N. Marshall County Judge Calhoun County, Texas 211 S. Ann - 3'd Floor County Courthouse Port Lavaca, TX 77979 e Dear Judge Marshall: Enclosed please find my bid for "Sixteen (16) Kayaks for Calhoun County" including 40 Carlisle Backlight paddles per your request. I have quoted you a price for the Ocean Kayak "Aegean" which meets or exceeds all of your criteria. Please call if you have any questions. Thank you for the opportunity to place a bid with Calhoun Cmffity. S;"~]y ~ dt- ~YM~W Owner, Rockport Kayak Outfitters e encl. 382 e e e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICA nONS FOR SIXTEEN KAYAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAP ACITY OF 450 POUNDS. (3) KAYAKS WILL BE CONSTRUCTED OF DURABLE MA TERlALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUlV ALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME~ ~~L Ov-J:I*tLS -SuL ~Wcl-\JbWC\1./C ADDRESS: lo5 -'fJ. AtJ5p,J s+ t CITY, STATE, ZIP:~Oc...L::..fle.J -rY:. I 'f338Z- PHONE NUMBER: 0<..0 - (;LJ- /0.. ...1'- PRINT NAME: AUTHORJZED SIGNATURE: TITLE: Owf\.~ :f11.u::otB- / BID AMOUNT 383~ e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICA nONS FOR SIXTEEN KA YAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (1) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KA YAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUIVALENT WILL BE INCLUDED IN THE BID. e THE COMMISSIONER'S COURT RESERVES THE RlGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: 'fS(<f::>.t'-, ~ mpf-S<- C OU\b;c.K k.AVA KS) ADDRESS: ~ 3 U E, ~rws.IWe.E. bR. CITY, STATE, ZIP: PALAClO$: If-xAS 77465 PHONE NUMBER: . :Sbl. 172- - 4 ~o9 PRJNTNA,ME: :o!2Ab ~ A<IT'OID,"O mNAW", ~jl:l /tb-- TITLE: (';WvtSR-. (J)(),64c.K. lCAyA6(S I '1 BID AMOUNT I;; BpUA m/2!;, ,4,u D t.JD !,4iJiJiF..-S -ii/I 3/2. CO e / 5~i Ai7;4c/I,4f6t/rfV~ M~velh7CJ/J. MAAJuFAc.-ToQE.D By' LJ ILD62~IfSS SYSTEMS 384 ....... . -... .. tTJ ..0 ~ ~ o "1 lfl Pl ::l 0- .+;:. o ~ ~ Pl i" OJ ...... Pl 0. (l) lfl V'l -- N o o 0- (l) ...... _. <: (l) "1 (l) 0. e ?r~8:A ;:::PCol'<~ :>J ~::;.) ~ ::: _. '"" "" c.~C' ~~.s;)~ Cil ::l o...i:l) ....'-<00. n -...... ~ o '" ,,-. S ;3 ~-i:;, a:g f:i)';'; ~ ~ :l." oc..<JQ {!l ;;:C?S;~ ~ ~ ~ S!: O'o3::~ ~ 0" ~Qlt::Vl ::l;:t<e.<P ~. .... ~ g:~~c (J'l Q..::T'd o e. 0 Col ~ O"~. ~ g ~ ~.E: ~ "" a cy~n Q -1 3 o' S. 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Ill..", i:l"":j ....-Clot:> ~ ~ :fO'==a 0:7" ..., <'l >:: B.. s-S ~ ; 5. 8-:iirg g ::::I s- ri g"~ ~~<'l gS.?:3~ ~SO;j~::'- g-~r~&.:: ~ p':;:~.,g~= ~[.g~:;~ 2'";:::::1 a.~~ E.a~ ~=~. <::: 0 :::..:~ 0 ~ "::l c..'< 'J';> <: III -0,;-.9", o c..;o;-< I", ~ l>l 0'<"1 ~ ~ ... l~.J g;::.::.s:.c.!!..,Q ,?o g ;D'n 1i = "g 5,1):) 8"::::1 ';ll ~ 5::::1 ~ a [8. <""1'- c..~ 2:"" g < 0 o~o:~~~., p.~ 5:~ g~. "t'i _.2.:l.~ ~~~q _.n ~ ~ l'l :;r ~ ~ ~ 2:~ ~ I'o>=-.!:i~s' 8 gJ.-<:l 0 !J. g .....,.. '" :::;-O~:r'" ~ 3.~~ 0 ~ 0 ('; S' -::.;:1 lI>():l 9"....$! 3' ~,=,>"'.o:: g~n~a-a :I 0."":1"<19 .... ::1:2.(:;1' 3 !: So = 0 ~~lgno: . "M o.OQ 9.2- 6-S'::rm &~~.E:i! Ef&l;to..a ~~"'!l~ ~~j':rg'.<l> ~~~~. .0'.;; aJ.6 == ;:.:~ C:I 2. ~ i: ... !:l o....g '385. e WIND & WAVE W A TERSPORTS lO72l SOUTH PADRE ISLAND DRIVE CORPUS CHRISTI, TX. 78418 (512) 937-9283 FAX(5 12) 937-9997 Invoice #: Date: Customer ID: Bill To: , . CITLlfaw C()I/Nf'( e:XT. 56 . COIINT( CO(j!(rHOI/~ tf~ ~.;\ bl W- f!U5T;rIV PCI\T LAI/ltc/f) IX. 711 YOUR# OUR # TERMS ~ . -..... -- . DESCRIPTION UNIT PR TOTAL I l?Jlfdd. ?O ~OO ~~ FREIGHT TAX I}J:D -rOTA L- ae,6 e e e CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICATIONS FOR SIXTEEN KAYAKS SIXTEEN KAYAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KAYAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUlV ALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME W;:f:IVD 4- While: W'4T6 f<.5Iof<.T 5 ADDRESS: 10 7;)" I 5, f. -:]:, D, CITY, STATE. ZIP: CoRPi/$ CHR:p;T;r:) ,y, 7J'{ 1$-1 PHONE NUMBER: "}6/- CJ37-1l-..f?? PRINT NAME: F f( !I/VI-I.. Fl-.o r'[) . AUTHORlZEDSIGNATURE: 1-~ 0/ TITLE: ~ Jf / dOC';, BID AMOUNT -fl' / '73 T > 6c=. If TTlfc He=: V 8:rO t! 387 CALHOUN COUNTY EXTENSION SERVICE COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TX 77979 (361)553-4610 SPECIFICATIONS FOR SIXTEEN KAYAKS e SIXTEEN KA YAKS SHOULD MEET OR EXCEED THE FOLLOWING SPECIFICATIONS: (I) TANDEM SIT-ON-TOP, WITH A MINIMUM OVERALL LENGTH OF 14 FEET (2) MINIMUM WIDTH OF 32" AND MEET OR EXCEED A MINIMUM WEIGHT CAPACITY OF 450 POUNDS. (3) KA YAKS WILL BE CONSTRUCTED OF DURABLE MATERIALS THAT SHALL RESIST CRACKING UNDER NORMAL USE. IN ADDITION, FORTY CARLISLE BLACKLIGHT PADDLES OR ITS EQUlV ALENT WILL BE INCLUDED IN THE BID. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. ADDRESS: e NAME: S'-:2.- ::EN::BE1Z~:~- ~ ~ -~:~,~ AUTHORIZEDSIGNATURB:K~ '-jJ;. ~ TITLE: (/!/A~ / ? ?0~.A -' BID AMOUNT .$ /~, fJ- b C). c? d 2002 COUNTY SALARY ORDER VICTIM COORDINATOR/LIAISON AMENDMENT REGARDING CRIME Commissi~ne~ Finster asked anyone to identify themselves who is associated with this matter. Dlstnct Attorney Dan Heard said at the last session he was asked to meet with the Harbor and he did. He said Harbor Director Tammy Hernandez advised the Board approved the Resolution which would resolve the issue. e Judge Marshall stated no action was taken. Mr. Heard said he would be available concerning this issue. 38~ e e e ADOPT TELECOMMUNICATION INFRASTRUCTION FUND GRANT Larry Nichols, Calhoun County Independent School district Superintendent, addressed the Court regarding the $250,000 non-competitive grant to assist in education of adults in Calhoun County. The School will bear the brunt of the load, will provide buildings, teachers and coordinator. He asked that each entity commit to $3,000 matching funds a year for three years. The grant required that we have three years sustainability. He is looking to bring technological education to the community at a low cost It will also be available to county employees to do training at county offices. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to adopt the TIF Grant Resolution adding comments regarding the $3,000 expenditure for three years. Commissioner Floyd said the $25,000 grant is a one-year grant Does that cover the initial cost? What is the on-going cost after that? Mr Nichols said the grant required that we have a three-year sustainability and we propose the first year to offer low cost classes and we don't expect this to pay for itself The second and third year is the sustainability clause - no money. For this clause, we ask the $3,000 from the entities and we bear the school program and ask more for the classes; this should pay for itself This is a 10% match, $25,000 split between the entities (6 entities = $18,000; the school district pays the balance). Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor Commissioner Floyd asked to be notified if the other entities adopt the Resolution. Linda Davenport, with the school district, said they would be notified in July if the application is approved. The money must be spent immediately (within 30 days). The County may have one member on the board. RESOLUTION WHEREAS, the TIF Board is requesting proposals to assist communities in the planning, development and implemcm;J.tion of local community networks through a maximum award of $250,000 in seed money and a 10% cash match, Business,- CCISD and the community entities will collaborate to produce this local community network that will serve and grow with the community; and WHEREAS, this grant will benefit under.served populations of our community including Pan O'Connor, Seadrift, Point Comfort and Pan Lavaca and all of Calhoun County by providing training in computer literacy skills, access to community technology jabs, access to the brewer and access to distance learning via videoconfcrencing; and THEREFORE, BE IT RESOLVED, that Calhoun County Commissioners' Court suppons the community networking grant which will provide the technology tools and training needed for the 21" century; and FUR"fHER, Calhoun County shall contribute to the 10% cash match not to exceed $9,000.00 in a three year period; and FURD-IER. Calhoun County shall appoint a member of Commissioners' Coun as a representative to serve on the TIF Oversight Committee. PASSED AND APPROVED by Commissioners' Court on this 23,d day of May, 2002. APPROVED ~.~L Arlene N.M rshaIl, County Judge Absent Michael Balajka, Calhoun County Commissioner, Pet 2 ~~d{U :L~ Kenneth Finster, Calhoun County Commissioner, Pet 4 H. Floy , Calhoun County Commissioner, Pet 3 ATTEST MARLENE N. PAUL Calhoun County Clerk ,,';, , BY~~ Deputy Clerk ':-, 389 CODE ENFORCEMENT OFFICER - POSITION VACANCY e Present at Court for this matter were Amy Connors of Port Lavaca Sharon Barfield of Houston, Linda Earnest of Port Lavaca and Ken Morris of Port Alto. ' Mrs. Barfield stated there is a great need for a code enforcement officer at Magnolia Beach. Some people there totally disregard the code and court orders' she submitted a le~er re~arding same. Judge Marshall said the Court has not conside;ed discontinuing thIS posll1on. Ms. Connors said she lives on Magnolia Beach where some deadbeat landowners do not attend to their properties - it is a hazard. She has to take care of other people's property. She has to take care of other people's property. She has been afraid of snakes, insects, bees, etc. due to the condition of these places. Mrs. Barfield said she had called the health department years ago and they did nothing. She mentioned one place at Alamo Beach in terrible condition Commissioner Balajka stated a code enforcement officer should deal with all violations and violators. The code sets the guidelines and procedures and should be followed through with court action, etc. Judge Marshall explained the procedure. She said follow-up has not been done on previous complaints. Commissioner Floyd said if people do not respond to the Code Officer, it is reported to the District Attorney for prosecution. Judge Marshall said after it goes to the DA the Code Enforcement Officer is out of the process. Commissioner Finster stated there are t-wo different courts. The procedure adopted by the Commissioners court sets the rules. Commissioners' Court can't overrule the District Attorney. Commissioner Floyd said we have a responsibility to provide a Code Enforcement Officer. He said since we are under contract with Victoria City-County Health Department, they should follow up on some of these complaints. We cannot help with people who will not take care of their property. Possibly, a lawsuit could be filed. Commissioner Balajka suggested the District Attorney order the County to clean up and then the District Attorney will file a lien on the property. e Judge Marshall asked for the address of the house with the bees and was told it is on Turpen Street. The fire department cannot enter private property; and an exterminator should be called. She will follow up on the bees and see if there is record of a previous complaint Commissioner Floyd said the Court should (I) determine if this is a full or part-time position (2) advertise to fill a full time position and (3) determIne how to handle a part- time position. Judge Marshall will send a copy of the Ordinance to Ms. Connor and ten copies to each of the precincts for distribution. e 390 CALHOUN COUNTY COMMISSIONERS' COURT Public Participation Form Instructions: Fill out all appropriate blanks. Please print or write legibly. e Name-SDC1f00 BO.r-h'C"\ ~ HomeAddress 1~La.\S kl'J"::,(2\-z..', I \ Dr- /--\OlA.s'-t on j T --A 11 D 1 0 Home Telephone LD/a'!) 30 ~ - 7.8 3, S EmployerY OmE: '{\'G+:: <c y- e e Employer's Telephone Do you represent any particular group or orgarnzatiOn?--/,-\ () If you do represent a group or organization, please state the name, address and telephone number of such group or organization Which agenda Item (or items) do you wish to address?_ I V) In general, are you for or against such agenda item (or items) ~\QQ.iJ ---Lo ,~Q<:.2~ 0~Q_ om[fk'~~ Signaturejy\1 It''cOYl ~(Q OJ) NOTE: This Public Participation Form must be presented to the County Clerk prior to the time that the agenda item (or items) you wish to address are discussed before the Court. J91 ~()/ CALHOUN COU~ COM~ISSI:NEllS' C . ~ Fill "ot'1/ 'PProprj." bl..",. P'"" Print", '" Name ~ 62A..-4 11..., Add",,, 'f;;; :3 J:. Q Jc'~ ?Ot rYd.- U Ct GO- '7iL ') 1 '7 'I . Home Telephone 55 d r; () 9 <!- EmPloyer IL/ R ". '.... '. . --'''~;.-I'_.; - Employer's Telephone Do y" '''.'''.' "Y "''''k,.. ,,,'.,, '''''''"",,, ~ :fu~obeu dOfreprhes "'. ""'." ..."'"'",~ ,,~'" ,,'. th, "., 'dd"" " q, r 0 SUe group or organIZation <.; '.' () "'''''' '","d, I.. (" ",..) d, y" .., "'dd"",,~ I. ''''~I, ''''' y" '"'' .""." .", """" ,,'. (" I..,)~ NOTE: ThiS~.. , . llIust be resented t t hllle that the agenda item (or itelllS) you Wisb to aPddress od' he COUllbtYr,Clerk pi are lseussed e ore tbe I e 392 ,~'\ \,j 'fna~ /b/ ;100;2.. --- /0 tJAt7rl J):L 'Tntkd C-~ ~~uJU ~f =- --e T"J:~'j 0='-);-1,\, .,2S '-h;~ /J2.~ 4:) ~~ P~/JU.d QY -L~~ GJ c23:2 t:s -57 PIJ-dI- XOUAlA'.-t!-; (; 7797c? '--iYJ(j ~#>') ~ ~ 8v /4 .~rL ~~ ;;~~~:~~6'~;XiaK~:/ --- - (Au",. ,<U,.rJ) ,,,.o);///)rR/iJ C0-td AA,61 /2~V' CLJrA7//J1d ~) tIJ.{ d~rhr./- AlT7lA.lJh i/u.:-o UVtP) ~ /uAlm ~. '-/n~. ~(~, ~!L /;1:1/1, h-J k~-<; 6 t/zL/) Ld- U/z1..() /? Lr ~-j;,/.J Nz ~ 3 (hd ~ ~ ::::-::: ~< 3, ~) I ~ 1jrJ' 1 cVu" .~KI)~ ~ LLu.-- A-td/ iJA~ ~. :: ~~=:~/;:;:::;~ 7::;~ ~ ~~~.~~:.~ ~:~ 14 f//h/ViA Uf' hJMo ,~) W ~ ;p;:;C -;Jl 3:,'1- ??3 - s9/9 e BIDS AND PROPOSALS - BILLING SERVICE FOR EMERGENCY MEDICAL. SERVICES AND NEGOTIATE CONTRACT Commissioner Floyd read the proposals received for Emergency Medical Services billing services which were reviewed and evaluated by Commissioners Floyd and Finster and Henry Barber. Copies had been sent to the Court. They selected Alexander Billing and Consulting, Inc. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the Court select Alexander Billing and Consulting, Inc. as the most qualified proposal for EMS billing service and authorize contract negotiations with that firm for EMS billing services. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. (See proposals in Minutes of May 9, 2002) 393 APPROVAL OF MINUTES A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that the minutes of March 6, 2002, March 8, 2002 and March 19, 2002 (excluding March 18, 2002) be approved as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. e H. Floyd Commissioner, Pct 3 Arlene N. Marshall County Judge (ABSENT) Roger C. Galvan Commissioner, PcL 1 Kenneth W. Finster Commissioner, Pct. 4 Michael J. Balajka Commissioner, Pct 2 Sillrley Foester Deputy County Clerk INDIANOLA BEACH SHORELINE PROTECTION PROJECT GRANT - ENGINEERING SERVICES This agenda item was passed to the next meeting. BIDS AND PROPOSALS - FAIRGROUNDS PAVILION IMPROVEMENT PROJECT Commissioner Balajka said estimates received for repairs for the Fairgrounds Pavilion exceeded the insurance amount by $20,000. The insurance adjuster will rcdo the adjustment. This agenda item was passed. e SANDPIPER COVE SUBDIVISION IN PORT LA V ACA - APPROVE PLAT Tills agenda item was passed. DEPARTMENT HEAD SUPERVISION POLICY AND PROCEDURES Commissioner Floyd stated his concern regarding the Department Head Supervision Policy that limits department heads to all the Court members and limits himself in regard to being able to consult with department heads without going through their supervisor. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to rescind the Motion of November 12, 1999 regarding departmcnt head supervision policy reporting procedures and revert back to procedures used before that time. In discussion, Commissioner Finster asked if a person feels there is a problem in any department and brings it to the Court for discussion, does that fall under a "closed meeting"? Commissioner Floyd said if it is a performance problem it would probably come under a "closed meeting". If its just routine business, probably not. Commissioner Floyd, Finster and Balajka voted for the Motion. Judge Marshall opposed. GRANT APPLICATION PROCEDURE e Commissioner Floyd was concerned that the Court gets put in a position for approving a grant after it has been applied for He would like for any grant applications to be approved by the Court before they apply and receive the grants. Judge Marshall commented time is sometimes a factor in regard to grants. Commissioner Balajka suggested holding a special scssion for such circumstances. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that all grants applied for come before the Court for approval prior to applying for any grant All departments must come to the Court for approval. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor 394 e ~ . e POLICY AND PROCEDURE MANUAL FOR COUNTY EMPLOYEES Commissioner Finster stated he has revised a Policy and Procedure Manual for County Employees draft for the Court's review. He will discuss it with the attorney and bring revised policy to the court. The deadline is the end of June. No action was taken. CALHOUN COUNTY MUSEUM ASSETS County Auditor Ben Comiskey discussed the artifacts at the Calhoun County Museum, insurance and the actual owner of same. A Motion was made by Judge Marshall and seconded by Commissioner Floyd to adopt the policy regarding Calhoun County Museum assets. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY AUDITOR.CALHOUN COUNTY, TEXAS From: To: Cc: Sent: Subject: "Sidney La Quey. <sidney.la.quey@cpa.state.tx.us> "Ben Comiskey" <coaud@tisd.net> "Man; Rao" <Mani.Rao@cpa.state.tx.us> Monday. March 25. 2002 6:32 AM Works of art and historical treasurers 51:J-~ / Ben, You do not have to incurr the cost of a full appraisal on the works of art in your musemum, or capitalize them if all of these conditions are met: 1) You have a policy in place establishin~ proced~es for the ~ale ~f the ~ pieces (if ever) providing that proceeds Will be remvested m like kind // property for the musemum. 2) The collection is kept unencumbered, protected, c~ed f~r, and preserved. 3) The collection is held for reasons other than finanCial gam. C'Ot'l1M JS.5/0,,y'.6:-/!S C. '" u 0..--;- -*********************************** Sidney La Quey Texas Comptroller of Public Accounts Local Government Assistance 512-463-4339 l-800-531-544l-X-3-4339 MUTUAL AID AGREEMENT WITH JACKSON COUNTY A Motion was made by Judge Marshall and seconded by Commissioner Floyd to enter into a Mutual Aid Agreement with Jackson County regarding emergency or disaster from an enemy attack or other cause, natural or otherwise. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 395 e MUTUAL AID AGREEMENT The contracting cities and counties solemnly agree: SECTION 1. PURPOSE The purpose of this agreement is to provide mutual aid between counties in meeting emergency or disaster from enemy attack or other cause, natural or otherwise. This agreement is made pursuant to the Texas Codes and Constitution See. 791.027 Emergency Assistance, the Interlocal Cooperation Act, Vernon's Texas Civil Statutes, Article 4413 (32c), and Vernon's Texas Codes AnnrJuted" Government Code Chapter 418, eommon!y referrerl ~o as the Te:IaS Disll!'ter Act of 1975. This agreement recognizes that the prompt, full and effective utilization oftbe resources of the respective counties is essential to tbe safety, care and welfare of the people thereof in the event of a major emergency or disaster. The Directors or Coordinators of Emergency Management of all party counties shall constitute a committee to formulate plans and take all necessary steps for the implementation of this agreement. Such planning shall incorporate the use of resources, including personnel, equipment, and supplies necessary to provide mutual aid. e SECTION 2. RESPONSmILITIES It shall be the duty of each party county to formulate emergency management plans and programs for application within their own county. Tbere sball be frequent consultation between the representatives of the counties with the State of Texas and the free exchange of information and serrices. In carrying out such emergency management plans and programs, the party counties shall, so far as possible, provide and follow uniform standards, practices and rules and regulations including: (a) Warnings and signals for exercises or disasters and the mechanical devices to be used in connection therewith; (b) Shutting 01T water mains, gas mains, electric power connections and the suspension of all other utility services; Selection of all materials or equipment used or to be used for e (c) I 396 emergency management purposes to assure that such materials and equipment will be easily and freely interchangeable when used in or by any other party county; e (d) The conduct of civilians and the movement and cessation of movement of pedestrians and vehicular traffic, prior, during and subsequent to exercises or disasters. (e) The safety of public meeting or gatherings. Any par;y county requestec.: to render mutual aid shall takto such action as is necessary to provide and make available the resources covered by this agreement in accordance with the terms hereof; provided that it is understood that the county rendering aid may withhold resources to the extent necessary to provide reasonable protection for their own county. Each party county while operating within the county limits of the aided county under the terms and conditions of this agreement, has the same powers (except that of arrest uuless specifically authorized by the receiving county), duties, rights, privileges and immunities as if they were performing their duties in which normally employed or rendering services. Emergency management forces will continue under the command and control of their regular leaders, but the organizational units will come under the ePer3tional control of the emergency management authorities of the county receiving assistance. Requests for mutual aid under this agreement may be made through the State Disaster District organization, the county emergency management organization, or directly by the incident commander. SECTION 3. LL4.BlLTIY No party county or its officers or employees rendering aid in another county pursuant to this agreement shall be liable on account of any act or omission in good faith on the part of such forces while so engaged, or on account of the maintenance or use of any equipment or supplies in connection therewith. 2 e 397 SECTION 4. SUPPLEMENTARY AGREEMENTS Inasmuch as it is pro~ahle that the pattern and detail of the arrangements for mutual aid among two (2) or more counties may differ from that appropriate among other counties party hereto, this instrument contains elements of a broad base common to all counties, and nothing herein contained shall preclude any county from entering into supplementary agreements with another county or counties. Such supplementary agreements may comprehend, but shall not be limited to, provisions for evacuation and reception ofinjured and other persons, and the exchange of medical care, fire, police, public utility, reconnaissance, welfare, transportation and communications personnel, equipment and supplies. SECTION 5. COMPENSATION Each party county shall provide for the payment of compensation and death benefits to injured members of the emergency management forces of that county and the representatives of deceased members of such forces in case such members sustain injuries or are killed while rendering aid pursuant to this agreement, in the same manner and on the same terms as if the injury or death were sustained within their own county. SECTION 6. FINANCE Any party county rendering aid in another county pursuant to this agreement shall not seek reimbursement from the party county receiving such aid for any loss or damage to, or expense incurred in the operation of any equipment answering a request for aid, and for the cost ineurred in connection with such requests; provided, that any aiding party county will assume in whole or in part such loss damage expense, or other cost, and provided further that any two (2) Of m!!f!! party counties may enter into supplementary agreements establishing a different allocation of costs as among those counties. SECTION 7. SEVERABILITY This agreement shall continue in force and remain binding on each party county until the Commissioners' Court of such party county takes action to withdraw therefrom. Such action shall 3 398 e e e , ~ not be effective until 90 days after notice thereof has been sent by the Emergency Management Director of the party county desiring to withdraw to the Emergency Management Director of all other party cou~ties. This agreement shall be construed to effectuate the purpose stated in Section I, hereof. If any provision of this agreement is declared unconstitutional, or the applicability thereof to any a persons or circumstances is held invalid, the constitutionality of the remainder ofthe agreement . and the applicability thereof to other persons and circumstances shall not be affected thereby. SECTION 8. APPLICABILITY This agreement shall became operative immediately upon its approval by any county as between it and any other county or counties so ratifying. Duly authenticated copies of this agreement and of such supplementary agreements as may be entered into shall, at the time of their approval, be deposited with each of the party cities and counties and with the Division of Emergency Management and other appropriate agencies of the State of Texas. This agreement shall become binding and obligatory when it shall have been signed by the County Judge of the respective counties enumerated in this agreement; when it shall have been approved by the Commissioners' Court of eacb county. e County JudgelEmergency Mgmt.Director County JudgelEmergency Mgmt. Direcior Jackson County Date Date 4 RESOLUTION PROVIDING FOR SALE OF PROPERTIES ACOUIRED CALHOUN COUNTY AT DELINOUENT TAX SALE BY e A Motion was made by Commissioner Floyd and seconded by Commissioner Bala.ka t adopt the Resolution Providing for the Sale of Property Acquired by the Cou~ty o~ Calhoun at Dehn~uent Tax Sale. a~d to authorize the County Judge to sign the Deeds as defined In the MInutes. CommISSIOners Balajka, Floyd, Finster and Judge Marsh II II voted m favor. a a 399 RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 17, Block 113, Alamo Beach, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE ~34.01(c); and WHEREAS, TEX.PROP.TAX CODE ~34.05(a) provides that we may accept a sufficient bid. A bid of SIX HUNDRED AND NO HUNDREDTHS DOLLARS ($600.00) has been made by Robert Barie and TIIEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lot 17, Block 113, Alamo Beach, Calhoun County, Texas to Robert Barie for the sum of SIX HUNDRED AND NO HUNDREDTHS DOLLARS ($600.00) payable to the Calhoun County Appraisal District for distribution as provided by law. PASSED, APPROVED AND ADOPTED TIllS 2002. day of Arlene N. Marshall, County Judge County Commissioner, Precinct 1 County ComnnsslOner, Precmct 2 County COmmiSSioner, Precmct 3 County Commissioner, Precinct 4 400 e e e TAX RESALE DEED DATE: May 7, 2002 GRANTOR: County of Calhoun and Calhoun County Independent School District GRANTEE: Robert Barie .RANTEE'S MAILING ADDRESS: P.O. Box 1052 Port Lavaca, Texas 77979 ONSIDERATION: SIX HUNDRED AND NO HUNDREDTHS Dollars ($600.00) ROPERTY: Lot 17, Block 113, Alamo Beach, Calhoun County, Texas being that property more particularly described in Volume 92, Page 370 of the Deed Records, Calhoun County, Texas TAX FORECLOSURE LAWSUIT: Cause No. 2000-10-5273 Calhoun County Appraisal District v. Adgo Properties L. C. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied. regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the .ROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may nduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any plicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2002 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. e 401. e IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Arlene Marshall THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Arlene Marshall, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2002. Notary Public, State of Texas My commission expires e ********** Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2002. e Notary Public, State of Texas My commission expires 402 RESOLUTION PROVIDING FOR TIlE SALE OF PROPERTY ACQUIRED BY TIlE COUNTY OF CALHOUN AT DELINQUENT TAX SALE e WHEREAS, Lot 18, Block 113, Alamo Beach, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE ~34.01(c); and WHEREAS, TEX.PROP.TAX CODE ~34.05(a) provides that we may accept a sufficient bid. A bid of FOUR HUNDRED AND NO HUNDREDTHS DOLLARS ($400.00) has been made by Michelle Tyson and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lot 18, Block 113, Alamo Beach, Calhoun County, Texas to Michelle Tyson for the sum of FOUR HUNDRED AND NO HUNDREDTHS DOLLARS ($400.00) payable to the Calhoun County Appraisal District for distribution as provided by law. PASSED, APPROVED AND ADOPTED THIS 2002. day of e1ene N. Marshall, County Judge County Commissioner, Precinct 1 County Commissioner, Precinct 2 County Commissioner, Precinct 3 County CommiSSIOner, PrecInct 4 e 403 TAX RESALE DEED DATE: May 7,2002 GRANTOR: County of Calhoun and Calhoun County Independent School District GRANTEE: Michelle Tyson GRANTEE'S MAIliNG ADDRESS: P.O. Box 1981 Victoria, Texas 77902 CONSIDERATION: FOUR HUNDRED AND NO HUNDREDTHS Dollars ($400.00) PROPERTY: Lot 18, Block 113, Alamo Beach, Calhoun County, Texas being that property more particularly described in Volume 92, Page 370 of the Deed Records, Calhoun County, Texas TAX FORECLOSURE LAWSUIT: Cause No. 2000-10-5273 Calhoun County Appraisal District v. Adgo Properties L. C. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR. has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including. without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2002 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. 404 e e e IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. e Calhoun of Calhoun By Arlene Marshall THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Arlene Marshall, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of ,A.D., 2002. Notary Public, State of Texas My commission expires * * * * * * * * * * e Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2002. Notary Public, State of Texas My commission expires e 1105 RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DEUNQUENT TAX SALE e WHEREAS. Lots 13, 14, 15, & 16, Block 28, Campbells Carancahua Beach, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE ~34.01(c); and WHEREAS, TEX.PROP.TAX CODE ~34.05(a) provides that we may accept a sufficient bid. A bid of EIGHT HUNDRED TWENTY FIVE AND NO HUNDREDTHS DOLLARS ($825.00) has been made by Robert Barie and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lots 13, 14, 15, & 16, Block 28, Camp bells Carancahua Beach, Calhoun County, Texas to Robert Barie for the sum of EIGHT HUNDRED TWENTY FIVE AND NO HUNDREDTHS DOLLARS ($825.00) payable to the Calhoun County a Appraisal District for distribution as provided by law. . PASSED, APPROVED AND ADOPTED TIllS 2002. day of Arlene N. Marshall, County Judge County CommiSSIOner, PrecInct 1 County CommISSIOner, Precinct 2 County CommIssioner, PrecInct 3 County CommISSIOner, Precinct 4 406 e TAX RESALE DEED DATE: May 7, 2002 GRANTOR: County of Calhoun and Calhoun County Independent School District GRANTEE: Robert Bane GRANTEE'S MAILING ADDRESS: P.O. Box 1052 Port Lavaca, Texas 77979 _nONSIDERATION: EIGHT HUNDRED TWENTY FIVE AND NO HUNDREDTHS Dollars ($825.00) OPERTY: Lots 13, 14, 15, & 16, Block 28, Campbells Carancahua Beach, Calhoun County, Texas eing that property more particularly described in Volume 87, Page 564 and Volume 90, Page 66 of the Deed Records, Calhoun County, Texas TAX FORECLOSURE LAWSUIT: Cause No. 2000-10-5277 Calhoun County Appraisal District v. Herbert E. Allum et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the DROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may Anduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any .plicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defmed by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2002 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. e 407 e IN TESTIMONY WHEREOF the GRANTOR. pursuant to Section 34.05 of the Texas Property Tax Code. has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Arlene Marshall THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Arlene Marshall, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2002. Notary Public, State of Texas My commission expires e ********** Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2002. e Notary Public, State of Texas My commission expires 408 e e e INDIGENT DEFENSE GRANT A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to proceed with the Resolution regarding the indigent defense grant program in the amount of $10,964 as a means of reimbursement. Commissioners Balajka, Finster, Floyd and Judge Marshall all voted in favor. RESOLUTION WHEREAS, under the provisions of the Fair Defense Act, 77'" Regular Session, counties are eligible to receive financial assistance from the Task Force on Indigent Defense to provide indigent defense services in the county; and WHEREAS, this grant program will assist the county in the implementation of the provisions of the Fair Defense Act and the improvement of the indigent criminal defense services in this county: and WHEREAS, Calhoun County Commissioners' Coun has agreed that in the event of loss or misuse of the funds, Calhoun County Commissioners' Coun assures that the funds will be returned in full to the Task Force on Indigent Defense. NOW, THEREFORE, BE IT RESOLVED that the County Judge of this County is designated as the Authorized Official to execute the grant application for the Indigent Defense Expense Program and all other necessary documents to accept said grant; and BE IT FURTHER RESOLVED that the County Judge is designated as the Program Director and Contact Person for this grant and the Count Auditor is designated as the Financial Officer for this grant. PASSED AND APPROVED by Commissioners' May, 2QP1, ..'.\ '., :, ,~/r ,j' . # ~. (.~1 .',0, '..;.-- ,.- \~, : ~ -: ~ ~". ..'.,,,. ",,"',<''l..- . _"';':L\;.\~" Coun on this 23'" day of ,....." .( ::--..~ ., .~~~,;~ APPROVED , i , ~lllt~ Arlene N. Marshall, County Judge ATTEST Marlene Paul, County Clerk BY:~~ Deputy Clerk 409 CHEVROLET CHASSIS AND AMBULANCE AT EMERGENCY MEDICAL SERVICES - SURPLUS/SALVAGE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare the 1994 Chevrolet Type I Ambulance, VIN IGBKC34N3RJI13735 at Emergency Medical Services as surplus and donate it to Victoria College and to declare the 1997 Chevrolet Chassis, VIN I GBKC34Jo VJl 0757 as surplus/salvage to be sold at the Chamber of Commerce auction. COlUIl)issioners Galajka Floyd Finster and Judge Marshall all voted ~n favor. . , DISTRICT CLERK - JP PCT #4 - MONTHLY REPORTS e The District Clerk and JP Pct #4 presented their monthly reports for April 2002 and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said reports be accepted as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS - DISTRICT ATTORNEY HISTORICAL COMMISSION BUILDING MAINTENANCE JAIL VARIOUS DEPARTMENTS - COMMISSIONER PCT #2 - R&B PCT #4 - CONSTABLE PCT #3 _ CCISD/SEADRlFT/COUNTY ROAD PROJECT - PORT O'CONNOR COMMUNITY CENTER - OLD JAIL DEMOLITION CAPITAL PROJECT - MOLD REMEDIATION CAPITAL PROJECT AND GENERAL FUND - FAIRGROUNDS STORM RECOVERY CAPITAL PROJECT AND GENERAL FUND A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Adjustments by approved. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. e ~BUDGET AMENDMENT REQUEST II j To: Calhoun County Commissioners' Court /)~~ (Department making hiS request) From; Date, !S -6 - CI.:u I request an amendment to the ~Ol:>J-..1 budget (year) following line items in my department: for the ~~-~==~~!:_~- Account Name --~--------------- y~ '-fV\~c. R.~ Amendment ---~'?~~---- -------~~~~~~------ 1000-5"IO-IA1QO 1000-001 -'-Pi.J.JO Cil /q17 " P'~h:.b ,~. Zt~I~<<hr>- ( .1-1."". ~ dL /La.l-X) .1I.PPRnVFO ~ MAY 23 1002 ~ e Net change in total budget for this department is: Other remarks/justification: $ -0- I un?er~tand that my budget cannot be amended as requested until Comm~ss~oners' Court approval is obtained. Signature of official/department head; Date of Commissioners' Court approval; Date posted to General Ledger account (s) ; 4,10 e e e BUDGET AMENDMENT REQUEST ~ TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: HISTORICAL COMMISSION DATE: 5/21/02 BUDGET FOR THE YEAR: 2002 Total for GENERAL FUND o NET CHANGE IN TOTAL BUDGET o APPROVED MAY 2 3 2002 411 BUDGET AMENDMENT REQUEST J- AMENDMENT AMOUNT 145 LINE ITEM TRANSFER (145) APPROVED MAY 2 3 2002 _ e tl12 e e e BUDGET AMENDMENT REQUEST Total for GENERAL FUND NET CHANGE IN TOTAL BUDGET AMENDMENT AMOUNT 41 LINE ITEM TRANSFER (170) 129 (782) REQUIRED BY PAYROLL 782 o o APPROVED MAY 23 2002 Lf. 413 e BUDGET AMENDMENT REQUEST :5 TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: VARIOUS DEPARTMENTS DATE: 5122/02 BUDGET FOR THE YEAR: 2002 ACCOUNT NAME DEPARTMENT NAME COUNTY CLERK 1000-25()-63920 MISCELLANEOUS 100()-250-53020 GENERAL OFFICE SUPPLIES COUNTY JUDGE 1000-26()-54010 DUES & SUBSCRIPTIONS 1000-260-53020 GENERAL OFFICE SUPPLIES Total for GENERAL FUND ;bMill1'I~~!~~fi';'1Ei~::'Zmr~!lf" NET CHANGE IN TOTAL BUDGET 21 LINE ITEM TRANSFER (21) 14 LINE ITEM TRANSFER (14) o APPROVED MAY 2 3 2002 e e 414 e e e II BUDGET AMENDMENT REQUEST II & To: Calhoun County Commissioners' Court From: ~~ Date: "'-\~ <6) d.DO~ ~OD9- (year) department: budget for the I request an amendment to the following line items in my Amendment GL Acoount # Account Name Amount ~O~6~I-O ~d~~~i~;DOO:OD\ ~-Ij5Cf'lJ- NlI'5C.~. d.,OOO.OO Reason ------------------- MAY 2 3 2002 Net change in total budget for this department is: Other remarks/justification: $ ---tr ------------- ------------- I understand that my budget cannot be amended as requested until 'omrni"iono,,' '00" Opp,oy01 i, ob'oin,'. cr-JLll Signature of official/department head: t ~~ ' ~ Date of Commissioners' Court approval: Date posted to General Ledger account(s) : 415 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: RIB PRECINCT 4 DATE: 5/21/02 BUOGET FOR THE YEAR: 2002 TolBl for GENERAL FUND 'f! 5' NET CHANGE IN TOTAL BUDGET 416 AMENDMENT AMOUNT 12 LINE ITEM TRANSFER (12) o c, o APPROVED MAY 2 3 2002 e I e e e e e BUDGET AMENDMENT REQUEST 8 AMENDMENT AMOUNT 150 LINE ITEM TRANSFER (150) APPROVED MAY 2 3 2002 417 q- BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: CCISD/SEADRIFTlCOUNTY ROAD PROJECT DATE: 5/20102 BUDGET FOR THE YEAR: 2002 Total for FUND o NET CHANGE IN TOTAL BUDGET APPROVED e MAY 2 3 2002 e 41,8 .~ e e e BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: PORT O'CONNOR COMMUNITY CENTER DATE: 5/21/02 BUOGET FOR THE YEAR: 2002 o o APPROVED MAY 23 2002 10 419 II BUDGET AMENDMENT REQUEST II e ~ r To: Calhoun County Commissioners' Court From: . . -D~ct D~ this request) Date: .5 -11-0 l..J I request an amendment to the dOOd--' (year) following line items in my department: budget for the GI. Account # ------------- Amendment Account Name Amount 5ll/5-Gtcti1 ~(ol:')l{l~ ~~'.NY -fl'\~ 5\Lf'5' ctqq -<0219 Ul ux:.Jl~ d.ol:JO <J...oou) Reason --p;-~-I-i&-~i----- ~"{j.;} ~~ MAY 23 2002 e Net change in total budget for this department is: $ - <::>- ------------- ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: e Date posted to General Ledger account(s): 420 IJ-.; BUDGET AMENDMENT REQUEST 5210-999-49150 5210-999-60025 5210-999-63920 5210-999-63990 5210-999-64945 5210-999-66192 5210-999-66600 5210-999-91010 ACCOUNT NAME CAPITAL PROJECT-MOLD REMEDIATION RECOVERIES-INSURANCE ADJUSTERS SERVICES MISCELLANEOUS MOLD REMEDIATION PROFESSIONAL SERVICES TELEPHONE SERVICES UTILITIES TRANSFERS FROM GENERAL FUND Total for FUND GENERAL FUND RECOVERIES-INSURANCE REPAIRS-COURTHOUSE & JAIL TRANSFERS TO CAP.PROJ. MOLD REMEDIATION Total for FUND REASON CORRECT ACCOUNTING FOR MOLD 149,990 REMEDIATION: (14,999) CLOSE CAPITAL PROJECT FUND, (179) (137,993) (59,796) (1,261) (699) 64,937 o 1000-001-49150-529 1000-170-65454-529 1000-800-98570-529 (149,990) MOVE BUDGET TO GENERAL FUND WITH 214,927 EXTENDED G.L. CODE TO FACILITATE (64,937) ACCOUNTING. o APPROVED e MAY 2 3 2002 e 42i' BUDGET AMENDMENT REQUEST e J~ 5220-999-62454 5220-999-73920 5220-999-73801 5220-999-60520 CAPITAL PROJECT- RGROUNOS STORM RECOVERY ENGINEERING SERVICES ROOF-PAVILION ROOF-AGRICULTURE BLDG-REGRANULA TE BUILDING REPAIRS Total for FUND GENERAL FUND REPAIRS-AG BlDG, FAIRGROUNDS 1000-170-65450-558 G 4ZZ (5.000) STORM RECOVERY: (40,000) CLOSE CAPITAL PROJECT FUND. (11,000) (6,000) (62,000) 62,000 MOVE BUDGET TO GENERAL FUND WITH EXTENDED G.l. CODE TO FACILITATE ACCOUNTING. 62,000 Q APPFlOVED "- ---- MAY 2 3 2002 e e e Fund Code 1000 1000 Total 1000 2645 2645 Total 2645 5210 Total 5210 Report Total Effective Date Fund Title 5/23/2002 GENERAL FUND 5/23/2002 GENERAL FUND GENERAL FUND 5/23/2002 CCISD/SEADRIFT /COUNTY ROAD PROJECT 5/23/2002 CCISD/SEADRIFT /COUNTY ROAD PROJECT CClSD/SEADRIFT/COUNTY ROAD PROJECT 5/2312002 CAPITAL PROJECTMOLD REMEDIATION CAPITAL PROJECTMOLD REMEDIATION Dalc:5/22!0210:19:02AM ~ N ~ .LIIOUN COUNTY, TEXAS Unposted Budg ctions - REVENUE ADJUSTMENTS FOR 5/23/02 BUD2 - BUDGET ADJUSTMENTS FOR 5/23/02 \1 p~(~a /3H Transaction Description DeptTitJe OL Title CORRECT ACCTG-MOVE TO REVENUE GEN.FUND WITH EXTENDED G.L. ACCT CODE POSTAGE REIMB. BY DA REVENUE HOT CHECK RESTlTIJTION RECOVERIES-INSURANCE MlSCELLANEOUS REVENUE ADJUST TO ACTUAL AMT PER lNTERLOCAL AGREEMENT DATED 7/20/01 ADJUST TO ACfUAL AMT PER lNTERLOCAL AGREEMENT DATED 7/20/01 NO DEPARTMENT ROAD PROJECT -CCISD NO DEPARTMENT ROAD PROJECT -SEADRIFT CORRECT ACCTG-CLOSE eAPIT AL PROJECT NO DEPARTMENT RECOVERIES-INSURANCE APPROVED MAY 2 3 2002 ,.-----.-----.--- l '"" " ^"' 03^Otidd'v' Increase 149,990.00 91.00 150,081.00 6,07200 3,186.00 9,258,00 0.00 159,339.00 Decrease 0.00 0.00 149,990.00 149,990.00 149,990.00 Page;] ~ ~ CALHOUN COUNTY, TEXAS Unposted Budget Transactions. EXPEND.ADJUSTMENTS FO BUD215 - BUDGET ADJUSTMENTS FOR 5123/02 Fund Effective Code Date Fund Title Transaction Description Dept Title 1000 512312002 GENERAL FUND LINE ITEM TRANSFER IDSTORlCAL COMMISSION 1000 512312002 GENERAL FUND LINE ITEM TRANSFER IDSTORlCAL COMMISSION 1000 512312002 GENERAL FUND LINE ITEM TRANSFER BUILDING MAINTENANCE 1000 512312002 GENERAL FUND LINE ITEM TRANSFER BUILDING MAINTENANCE 1000 512312002 GENERAL FUND CORRECT ACCTG-MOVE TO BUILDING MAINTENANCE GEN.FUND WITH EXTENDED G.L. ACCT CODE 1000 5/2312002 GENERAL FUND CORRECT ACCTG-MOVE TO BUILDING MAINTENANCE GEN. FUND WITH EXTENDED G.L. ACCT CODE 1000 512312002 GENERAL FUND REQUIRED BY PA YROLL JAIL OPERA nONS 1000 512312002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERAnONS 1000 512312002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS 1000 5/2312002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERA nONS 1000 512312002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERA nONS 1000 512312002 GENERAL FUND LINE ITEM TRANSFER COUNTY CLERK 1000 512312002 GENERAL FUND LINE ITEM TRANSFER COUNTY CLERK 1000 5123/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE 1000 5/23/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE 1000 5/23/2002 GENERAL FUND POSTAGE REIMB. BY DA DISTRICT ATTORNEY HOT CHECK RESTITUTION 1000 512312002 GENERAL FUND LINE ITEM TRANSFER ROAD AND BRlDGE.PRECINCT #2 1000 5123/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND BRlDGE.PRECINCT #2 1000 512312002 GENERAL FUND LINE ITEM TRANSFER ROAD AND BRIDGE-PRECINCT #4 1000 5/2312002 GENERAL FUND LINE ITEM TRANSFER ROAD AND BRlDGE.PRECINCT #4 1000 512312002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #3 1000 512312002 GENERAL FUND LINE ITEM TRANSFER CONST ABLE.PRECINCT #3 1000 5/2312002 GENERAL FUND CORRECT ACCTO-MOVE TO TRANSFERS GEN.FUND WITH EXTENDED G.L. ACCT CODE Total GENERAL FUND 1000 e e L Dalt:SI22102W20:57AM R 5123102 AP -. -" ~\ PROVt:D ---0 -. GLTide MAY InZ.., 2002 Deere , TRAVEL OUT ( COUNTY 0 CAPITALo'm .v ~ 220.00 YARD '" no SUPPLIESlREPLACEMENTS BUILDING SUPPLlESlPARTS REPAIRS-AG BLDG. FAIRGROUNDS REPAIRS-cOURTHOUSE AND JAIL JAILERS WORKERS COMP ADJUSTMENTS MISCELLANEOUS PRISONER LODGING-OUT OF COUNTY PRISONER MEDICAL SERVICES GENERAL OFFICE SUPPLIES MISCELLANEOUS GENERAL OFFICE SUPPLIES DUES & SUBSCRIPTIONS POSTAGE ROAD & BRIDGE SUPPLIES SUPPLIES-MISCELLANEOUS ROAD & BRIDGE SUPPLIES MACHINERYIEQUIPMENT REPAIRS LAW ENFORCEMENT SUPPLIES AUTO ALLOWANCES TRANSTO CAP. PRO!. MOLD REMEDIATION 145.00 62,000.00 214,927.00 782.00 782.00 129.00 170.00 41.00 21.00 21.00 14.00 14.00 91.00 2,0IJ{J.OO 2,000.00 12.00 12.00 150.00 150.00 64,937.00 280,532.00 68,451.00 Page:] e e ~ALHOUN COUNTY, TEXAS 3/02 (b DR-bv ,:: Q Unposted B sactions . EXPEND.ADJUSTMENTS FOR BUD 5 - BUDGET ADJUSTMENTS FOR 5123/02 -1 t.li ~ . ~-- Fund Effective MAY 23 2002 Code Date Fund Title Transaction Description DeptTitle GL hIe Inere e Decrease 2645 5/23/2002 CCrSD/SEADRIFT/COVNTY ADJUST TO ACTUAL AMT NO DEPARTMENT RO & BRIDGE SUPPLIES 9,258. ROAD PROJECT PER rNTERLOCAL AGREEMENT DATED 7/20/01 Total CCISD/SEADRlFT/COUNTY 9,258.00 0.00 2645 ROAD PROJECT 2736 5/23/2002 POC COMMUNITY CENTER LINE ITEM TRANSFER NO DEPARTMENT CLEANING-P.O.C. 240.00 COMMUNITY CENTER 2736 5/23/2002 POC COMMUNITY CENTER LINE ITEM TRANSFER NO DEPARTMENT UTILITIES-POC 240.00 COMMUNITY CENTER Total POC COMMUNITY CENTER 240.00 240.00 2736 ..5145 S/23J2002 OLD JAJL DEMOLITION PO# 18667 GONZALES NO DEPARTMENT MISCELLANEOUS 2,000.00 PROJECT CONTRACTING 5145 5/23/2002 OLD JAIL DEMOLITION PO# 18667 GONZALES NO DEPARTMENT REPAIRS-MUSEUM 2,000.00 PROJECT CONTRACTING Total OLD JAIL DEMOLITION 2,000.00 2,000.00 5145 PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT ADJUSTERS SERVICES 14,999.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT MISCELLANEOUS 179.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT MOLD REMEDIATION 137,993.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT PROFESSIONAL SERVICES 59,796.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT TELEPHONE SERVICES 1,261.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT UTILITIES 699.00 REMEDIATION CAPITAL PROJECT 5210 5/23/2002 CAPITAL PROJECTMOLD CORRECT ACCTG-CLOSE NO DEPARTMENT TRANSFERS FROM 64,937.00 REMEDIATION CAPITAL PROJECT GENERAL FUND Tota! CAPITALPROJECTMOLD 64,937.00 214,927.00 5210 REMEDIATION 5220 5/23/2002 CAP.PROJ. FAIRGROUNDS CORRECT ACCTG-CLOSE NO DEPARTMENT BUILDING REPAIRS 6,000.00 STORM RECOVERY CAPITAL PROJECT I&ll Date:5/22J0210:20:S7AM Page: 2 N CI1 iP .N .(1) Fund Co:1e 5220 5220 5220 Total 5220 Report Total Effective Date Fund Title 5/23/2002 CAP.PROJ. FAIRGROUNDS STORM RECOVERY 512312002 CAP.PROJ. FAIRGROUNDS STORM RECOVERY 512312002 CAP.PROJ. FAIRGROUNDS STORM RECOVERY CAP.PROJ. FAIRGROUNDS STORM RECOVERY Dall::5122/0210;20:S7AM e CALHOUN COUNTY. TEXAS Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 5/23/02 BUD2t5 - BUDGET ADJUSTMENTS FOR 5123/02 Transaction Description CORRECT ACCTG-CLOSE CAPITAL PROJECT CORRECT ACCTG-CLOSE CAP[T AL PROJECT CORRECT ACCTG-CLOSE CAPITAL PROJECT Dept Title GL Title ENGINEERING SERVICES NO DEPARTMENT NO DEPARTMENT NO DEPARTMENT RooF-AG BLOO-REGRANULA TE ROOF-PAVILION APPROVED MAY 23 2002 I e Increase 0.00 356,967.00 Decrease 5,000.00 II ,000.00 40,000.00 62,000.00 347,6[8.00 Pose: 3 e GENERAL DISCUSSION - INVOICES REGARDING GRANTS Commissioner Finster asked where information regarding payment of bills concerning grants could be found in the Court Records. Leroy Belk thought the bills would be given to whoever is in charge of the grant. Commissioner Finster would like for it to be put in the records as to where bills are submitted. This will be put on a later agenda. ACCOUNTS ALLOWED-COUNTY e Claims totaling $775,370.84 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCOUNTS ALLOWED - HOSPITAL INDIGENT HEALTHCARE Claims totaling $130,575.07 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY TREASURER'S OUARTERLY REPORT AND INVESTMENT REPORT The County Treasurer presented her Quarterly Report for the period January I, 2002 through March 31, 2002 and her Investment Report for the Quarter ending March 31, 2002 and after reading and verifying same, a Motion was made by commissioner Floyd and seconded by Commissioner Finster that said reports be accepted as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY TREASURER'S OFFICE STATEMENT OF BALANCES r NAM~ I ~:;~:. I R .lpI IOI'bur> .~..I ..;::;~; e ^ COUl" " .m Goo...' "I,' """."" -~ '," "'." Ro....a'_c...."1 I""" "0.10: '00,000 l".~' Ro,.'B""o..",,"'" ,.91~ 1.""0 '" ~~"'B",..P",,''''J 0,$01 ". 0 10,On "",'&8"'0'."""'" .'0" '" 0 'U.. ''''4.''''''"0," 'I,M" '" , 'Q.~O' -,,"."""""" 1,236,1" ",51 , 1.l50.'1~ Ro".V""""",P,,,,,,,, ',1" " 0 ',/7$ ""0""''''0'"'' e",,,,,, , 17M' '" 0 'U'l "'""Ro....oe,"", ',"6 .. 0 ..,.. \''''''.'''''"",,,,, ~,tob .. , POl l.".'.I~O" p""^,,, >.0'0 .. , 1.'" ,,,,,,, "o"p,,,~,,. ),"" .. 0 p" 'IoOOC","OIO,",",,,, ,.5'0 " , '.,"' """"COO"OI."",,,, ".~,. ,.. 0 12,0'1 ''''''''Con''OI.''"",,. >O'~ " 0 B'2 A"D",,~''"''''"'' JO.l" m '-OSI ",0" l.~ l'o"', )',6', 513. "09 JIll' """,,G'" ",mo'," 1,615 m 0 00)' Ju"o",~'oo"'oo 1').'" "-"" TH'~ "'.o~, eOO\c.".",~,,~ "0,'<2 n,,'1 n"S< '",.Ml D~ ..E J5,'l' '" ".\61 IU\<) "", ~ CO"' """"~ JUSI 1"6' , 1'.!Sl Do""".... ,~.u, ,,\<), 10~ '"'" ,""".'C"'''ol.CAWS .., 0 ". C"",, 05,~5.\ '1,'" ,~ 700 Ie.". t'~E",. 0..,,,,, Ed''''"o ',1" ','" '" lJ" .""'"...."","'.",.C"'""C",, ".'0' 'I.'" 'S<; ",,' .,,,,,,,,,,,""'O""N"IO' ...0'1 "" ,,'.. Co",,,~,,S,,,,,,, ~. ']l ',"" , '~1.1" G,,~" t"o~,,>o-<' "'0 " 0 AD..II." J,O~"'S"",,, " ., 0 ,,, J"""Co""T<<",OI,,, ',,^' "" 0 U" D",,,,,Cou,,.',,,o"")u', 2-''' ,'" 1;;: HOJ eO,n"",""". ""."" '''''' '.'" ." 1.'" ."." '.luTo.~...". 1.'" " 0 ',OOS 'h'''"'"'''''''.'o.''" 1,0'~ " 0 ',001 C..p,oj..SBloI""""", "J" , 0 11.''' e" P,~ ""."" '~"O".m." ',.S" 0 0 ,'-',) C..o,,,!..o.,,,,,.,O) 'Q.~' . , '0."'. C.. P,o,.'l" ~.'",.n"",""",o' '9.i50 noo m "0'. c..O'o,-l,b'"'"",,, , '~.o" 0 1O.0'! C.. P,,,j..N.,,, EMS "'" ".'" 0 0 ,. ,,~ c... O,.,..N.~J"P1d" "-,,,,0 , . 1'.'00 Coo ~"'1.".,,'"h.""" ""'''''' '1,517 , 0 '1.\11" e,.. o,~..o" "'0.."""" 0'1" ".000 .,"'~ ".1" coo. o'Oj..S~"Pol"P", "."l 10,000 61.'" CapP'Oj.-,-,,,"tho,.. '.110 lG,ooa 6)10 2H', c... P,.,.,',,,,,",,o. S'",,,, "",,,,,. \\'.'~l 0 ".") '0',001 c..p'oj.....o'OR."'..""OO . 5,0'1 I,"" " C". P,oj..P"",,, 1 BullO,"O ".'" 0 ,",S<' 1,010 c,..p'oi..e""""''''''Q~o"f , J5,000 0 J';,(loo .",'O'CO"'''' Co"""",,,,C,,'.' 5."" ." n'l ',fl' CI",,,,,, Tov""" e."" m 0 0 m l"",,~..t orO"'''I.'''.... UN ". 10M> Coo. o""~ eo," ", I Ok, ,J.910 '02,0'1 'Ol,~ 7J.1" Q". 0,110. ~.I eOI''' ,,' S S~g 1,1" "l.Ot14 '0.165 ""ill T.. ^"",..""" No,u ,,,' S S'; ".151 ,,, 0 "-'<l Ir"'--"'''-' "',1)5 ..." . '"',Il-< ~"'"""O'''''"9 "',Oil '-'11,5.\1 '10l.1"15 51l.", ~o.""""""''''''' ".I" '" 0 ".J" ~o,.,"J~'"""" ~"""'" '1.1'6 " , '....2 h"..C",'OfODIIO'"""" 7H;~1 ,o,O!' ",,~'4 '0;;\ \00'".",...""<<,, "S,,"' 19'-'<2 "'"" 0 "'," " , W.,nou""o"'go.d CO"OIyJ"dg..nd COHvn'""",." ,,,.MI,,,COlMunCo," 'y.T...."."bV'."'/v 'h.,,,,. h.". m.,,, .~...n"~""o,, '" 'n. CO""'y 1,...u,.,', quo""" "PO". f".a ",II"". oC, "," 5:L a.y of ---->>Ja.t.I_ . ,00" aM nov. lo"n, tho '0",,10 00 eo"o<' 0"" '0 O~. a,a" ------,- e '8"n... ou' hOM., O~'O'O"" '"" M... d" 01 OJ;'''tll,." ,_ /1 A,'ono"'''', ',CWnIIJU"~' /Jhse..n-l-- ~0lI., 00'''''', C""'''',,,'oo., "<11 '^,~'\"l..D D.S)J~ M'ch.., S.'a,'o. COm""",On,'." ~'!r .100< ;/~ HF'o,a,C""''''"""n.'P''" J-;~ ,j Iu .,q,,, tr, Kano..hW F'o"""Co,"""",,,",,,"d' " -.:;~~~:>" SWOR>>: TO AND $UaSc~'a.c.ScFO~~ ME. C"""'y Juo~o..M C""o'y Com"",,,"o... a' "'d C"noo" C,,""', ''''n ,.<p.e""ly.O" ,",...s;t;;!...do,of Ynl?~ ,<002 ~EiORE ME.'h.u"".,..;noo."U,O'","" 'h" O.Y'..".""""Y.........d Sh...,,,,, MO"'.CounlY f....u'" ,,1 .~C"'.in.y'.y.'haL'"."'.h,na""''''.OO''''''.O''''''I'''..''''oo''.eL . <:'. .z""._.~ ""~,,,-- =,,~: M'( Sn.""" M"",Counl, T,.,,,,,, AL F'lEo'i"iR'm,CORo''''sMdO'OI 7f1au ,zaOt""''"<-O<~'~'''''~~'' ~!;'fhCU; ,2001 ~Q a ...,.... Ynrubu ,..1 '&;n~1;j/~';~" ~ ~Z7 e e CALHOUN COUNTY TREASURER'S OFFICE INVESTMENT REPORT QUARTER ENDING MARCH 31, 2002 BAlAJICI IICllm WINSI SALAm IKTlBIST IABXID mllDDl & TIAISFlBS & TBAIlSFlBS 3'3111002 OIlY MRKTCHECKIM XOWCHECKIKG CERTOFDEP OPERATING $15,761,230.13 $11,812,674.07 $12,132,063.02 $15,441,841.18 $6,038.89 $1,927.68 $161,453.47 GEN OBLlG BONDS I&S 23,979.03 402,642.96 403,507.60 23,114.39 509.54 GEN OBLlG REF BOS 1&$ 9,118.45 155,603.70 80.765.40 83,956.75 419,66 JIB CERT OF DeLlG 1&5 9,893.86 179.69 1.14 10,072.41 58.51 TAX ANTICIP NOTES 1&5 67,351.02 394.36 0,00 67.745.38 394.36 TAX ANTICIP NOTES FORMOSA. 874,135.04 9,829.19 0.00 883,964.23 154.07 9,675.12 015T COURT JURY 2,176.28 2,473.74 2,358.00 2,892.02 20.48 COUNTY COURT JURY 1,347.23 984.60 336.00 1,995.83 14.28 MEM MED CTR OPERATING 459,092.46 4,762,587.37 4,705,725.35 515,954.48 4,700.11 MEM MED eTR MEMORIAL 15,677.21 704.70 0.00 16,381.91 92.04 MM CTR RESTRICTED DONATIO 12,915.9~ 75.63 0.00 12,991.56 75.63 INDIGENT HEAL THCARE 74,870.35 125,286.51 199,082.25 1,074.61 HOSP CER'T OF OBLlG I&S 36.83 60,913.75 60,913.75 36.83 DRAIN DIST #6 8,113.46 562.08 73.02 8,602.52 49.07 DRAIN DIST ~ 26,463.64 9,882.85 142.91 36,203.58 189.04 DRAIN DIS'T #10 MAINT 11,836.14 3,672.22 75.75 15,432.61 62.75 DRAIN DIST #10 I&S 40,069.55 3,5:z9.04 0.00 43,598.59 246.07 DRAIN DIST#11 MAINT &. OP 116,656.08 42,658.64 29,160.55 130,354.17 729.08 DRAIN 015T #11 1&5 55,202.79 8,059 .46 0.00 63,262.27 348.83 DRAIN 0IS'T#11 RESERVE 25,053.60 25,187.28 0.00 50,240.86 187.28 TOTALS $17 596 019.08 $17427,901.86 $17 B14 204.74 $17,409716.20 $8,524.88 $7,712.49 $171,126.59 IAVERAGE RATE I SAlAllCE PGBCHASES SAlAllCE CIBTIRCAm Of DIP OS IT DAnlSSDID 111/lDO! IMATURmlSJ 3131/1001 89206-42 8/1412001 $3,000,ooQ.00 $3,000,000.00 8920645 1011812001 2,000,000.00 2,000,000.00 8920646 121312001 1,000,000.00 (1,000,000.00) 0.00 8920647 121312001 1,000,000.00 1,000,000.00 89206-48 121312001 2,000,000.00 2,000,000.00 8920649 12'3/2001 2,000,000.00 2,000,000.00 6973740 12/1412:001 1,000,000.00 (1,000,000.00) 0.00 8974540 1211412:001 3,000,000.00 3,000,000.00 90093-40 21812002 0.00 1,000,000.00 1,000,000.00 90107-40 21812002 0.00 1,000,000 .00 1,000,000.00 B9516-40 9/13/2001 853,000.00 853,000.00 TOTALS $15853 000.00 $0.00 $15853,000.00 3.25%1 4.49%1 3.25%1 OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERA liNG OPERATING TAX ANTIC1P. NOTES.FORMOSA -:6,~~o---.. ~~ Sharron Marek County Investment Officer e z o E:: ;;; Q ~ ~ Q ... o ~ '" tfl I;> o = !2 I;> o U I Z o .... tfl tfl I;> U tfl .... 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"0 0 ob e;c; 2 Q) E..J::.S e Q) Cd a en ~ ~ oE~Q)voQ) ue:;l~-5E2 '" Q o U " Z ~ ~ ~ '" ... i:ll -< ... .... ~ -< E-o Z ~ " U U ~ E-o I Z o .... tfl '" 1;>,.. Uz S~ :;J'" ~~ ~~ F,jZ '"'''' -I I u "''' u-5o ~~~ a 0 (lj OJ):::: (1)<2 . .... '" ;...- ~-== o '" ~ "0 5 "t:l ~ U >. ~ '" oS ..c~ - .;.:: l-< a:> @ c.8 s= ~ u'~ _ u.~ '" ~ 8 -5~g 5SU o 0 , () tt:: 1: ",,,, .,g~E --<> .- l-< "t:l ~ tE " '" '" S '" " .... '" " <2~.", .9...... 8 '" 0"''''' -::I 5h a .;;: '" S 1:: ,S..!l o..c.o p-<_o -'" .... "-" 0 0- o +-'" 8 CI'.I g: t:: '6 '+= ~ o ;: .s "" " '" ~ ~ <) t:: e;::::: . Q) o...g.~ ~ ~ 0.'5 00 N ~ GENERAL DISCUSSION - LEGAL MA TTERS Commissioner FJoyd informed the Court he received a letter from Leonard Knefnke which pertains to the Port Alto/Sunilandings roads situation He will give it to ]egal counsel and will not respond unless they say differently Also, he said the Judge and he will be in school and not available for depositions in the Koop, Cox lawsuit in June. THE COURT RECESSED UNTIL 200 PM THIS AFTERNOON. e REGULAR MAY TERM HELD MAY 23, 2002 THE STATE OF TEXAS S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 23rd day of May, AD., 2002 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 2:00 P,M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to-wit: Arlene N. Marshall (ABSENT) Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pet. 1 Commissioner, Pet 2 Commissioner, Pet. 3 Commissioner, Pet. 4 Deputy County Clerk Thereupon the following proceedings were had: WORKSHOP - COUNTY'S PROPERTY, GENERAL LIABILITY AND FLEET INSURANCE COVERAGES e Present at the meeting were John Debler and Pam Petrie with GSM Insurors and Craig Lindsey with Trident Insurance Company. Trident Insurance Co. will propose to replace the Zurich Polices, which will not be renewed. Pam stated the majority of the problem is the mold and the County has received a $150,000 partial payment on the courthouse mold. Craig's company has the ability to exclude mold which would not penalize you for the previous mold claims which leaves the County a better light regarding mold. Regarding automobiles, for five years your automobile loss ratio has been 49%, which is not very bad for five years. The county has had physical damage on every vehicle. He suggested not carrying this on older vehicles as one option to lower premiums. Commissioner Finster stated the majority of the Sheriff's vehicles are not very old. Pam suggested not carrying physical coverage on any vehicles older than 1993. Calhoun County has a 473% loss ratio for five years for your package because of mold. Zurich cannot exclude mold at this time; also, they said the mold claims were reported late. Craig discussed self-insured retention. Trident are administrators for city and county governments. It was formed by the Texas Association of Political Subdivisions, which includes Victoria and Wharton counties. It is a group-purchasing company so they are able to do things which Zurich cannot because they don't have to follow the rules of the State Board of Insurance. They can tailor make a policy for you if feasible for the program. Law enforcement and public offICials' liability policies can be included in the package policy. e Craig stated Trident can give a quotation through the TAPs Program which would not allow us to do a SIR on that type of program but to have the ability to approach other markets - if the County wants to retain $50,000 worth of what their loss is and does not want to purchase insurance over that, we can do that but a lot of paperwork is involved for you and you are using that $50,000 but the reinsurer of that will want to write the check and you reimburse them because they don~t want that $50,000 turning into $500,000 by not being handled by a claims adjuster. Commissioner Floyd asked if TAPS, not being covered by their Insurance Board, if we want an SI~ would the reinsurer cover this. Craig answered that it depends on if the reinsurer is admitted in the State~ if yes, it would be covered. 429 Regarding premiums, Craig will figure policies without mold coverage and will work with deductibles. Have wind and hail under another policy and a $2,500 across the board deductible. e He said a self-insured retention will be more costly in the long run and involves a lot of paperwork It requires you to have a certain amount of money in the bank that administrators can draw off of In large cities, were no one will sell insurance to them because of their size, they have a huge staff to handle paperwork, etc. in the self- retention. County Auditor Ben Comiskey stated the specifications have already been sent out. Perhaps Craig can put some options in that (1) leave out vehicles for physical coverage over 5 years old (without fire trucks), (2) have $2,500 across the board deductible on all vehicles, and (3) include elected officials liability insurance. Pam stated the auto coverage is a fleet policy and you don't have to report every new vehicle, it is automatically covered. It is added on at the time of renewal; you don't have additional premium but also don't have return premium if you get rid of it. It evens itself out. The larger the deductible, the less the premium. Cindy Mueller, with the Auditors Office asked if there could be a larger deductible on buildings; it is $1,000 now. Craig answered yes and there is a discount, though not very large. Commissioner Floyd asked how we would know if we are getting the best price if this is not bid. Craig said he could set it up 90 days ahead of time and give a renewal figure for you. He did say a 15 to 20 per cent increase in general liability could be expected the way things are today. e Commissioner Floyd asked Craig to look at the county's coverage and make recommendations and evaluations to reduce the costs. Craig said to consider where you want your maximum to be. Comiskey asked him to determine our best option and put this in his bid. It is too late to change our specification. Our policy expiration is so near that there is not much time to review it; may have to make a decision the same day the bids are opened. Craig said the best thing is to prevent accidents. He will need information to quote public officials liability and also information on instances of hiring, firing or lawsuits. RESOLUTION OF SUPPORT FOR COMMERCIAL SHRlMPlNG A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to adopt the Resolution in Support of Commercial Fisherman and Fair Representation to Preserve one of the Calhoun County's Major Industries. In discussion, Commissioner Finster stated there will be more communication between Texas Parks and Wildlife Department and the shrimpers. e Judge Marshall said the Resolution wil1 be sent to Texas Parks and Wildlife Department and our legislators. Commissioners Balajka, Floyd, Finster, and Judge Marshall all voted in favor. 430 J e e e RESOLUTION WHEREAS, Calhoun County commercial fisheries export some of the finest seafood available with the profit sustaining multiple businesses located within the County and providing a good income source for many of OUf county's familiesi and WHEREAS, it is necessary for our commercial fishermen to receive support and representation from our legislative representatives, only possible through better and more timely communications between bur representatives and Texas Parks and Wildlife representatives; and WHEREAS, preservation of our protected estuaries is necessary for the re- population of shrimp and fish in our bays and is therefore vital to the livelihood of our commercial fishermen. Better notification of meeting and careful scrutinizing discharge permit applications, and support from our legislative representatives, will serve to protect our imponant resources. Funher, protection of the essential freshwater source from the Guadalupe River is important to avoid irrevocable damage to our delicate ecosystem; and WHEREAS, proper labels, including country of origin, and regular testing of imported seafood intended for public consumption will protect the health of our consumers and the maintain public's confidence in our products resulting in a stronger market for our products; and WHEREAS, necessary expenses involved in fishing industry can be cost prohibitive. Commercial Industries license fees have increased for two consecutive years. Times are economically trying for everyone including commercial fishermen. Fewer and smaller incremental increases in fees can alleviate some of the hardships imposed on the industry. THEREFORE, BE IT RESOLVED, that Calhoun County Commissioners' Court encourages support of our commercial fishermen and fair representation to preserve one of Calhoun County's major industries. PASSED AND APPROVED by Commissioners' Court on this 23" day of May, 2002. APPROVED ~~1.11\~ Arlene N_ Marshal, County Judge Absent Roger Galvan, Calhoun County Commissioner, Pct 1 YrY\{rQ~ ~ D~Q ~L Michae Balajka, Calhoun County Commissioner, Pct 2 $~~j H. Floyd, Calhoun County Commissioner, Pct 3 %~0. V<~",f&., Kenneth Finster, Calhoun County Commissioner, Pct 4 ATTEST MARLENE N. PAUL Calhoun County Clerk ...\\\;,~r~/~~~;/~~AJ l,\)I,."."'. i;'/,.'; .,:.." "'~f~,..:/Ii ',':,,"..., ~~"c;-:l '; :c_,: . <:.-:: ~ :.=;.-, : ..' ~~., , :: :' 431 CONTRACT FOR PERFORMANCE OF JOB CLASSIFICATION AND COMPENSATION STUDY FOR ALL FULL-TIME COUNTY EMPLOYEMENT POSmONS Commissioner Floyd said he proposed to work out a contract with Ray Associates, Inc for classification and compensation study for a\1 fu\1-time county employee positions at a cost of $49,480 with expenses not to exceed $4,948. Ray Associates offered options regarding performance evaluation and training, which I suggested we not go into at this time and go into the positions and maybe later do evaluations e Katherine Ray will make a presentation to the Court and department heads on how this will transpire. Any problems will be addressed at that time. They do not handle the employee manual changes. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that he be authorized to enter into a Contract with Ray Associates, Inc. for the performance of a job classification and compensation study for a\1 fu\1-time county employment positions. Commissioners Balajka, Floyd, Finster and Judge Marsha\1 a\1 voted in favor. ay Associates, Inc. the public management company 1305 San Antonio Street Austin, Texas 78701 (512) 478-4699 FAX (512) 478-1049 E-Mail: rai@rayaSSociates.CDme May 3, 2002 The HDnorable H. Floyd County Commissioner Calhoun County, Precinct 3 . 24627 State Highway 172 Port Lavaca, Texas 77979 Dear Commissioner Floyd: Ray Associates is pleased to have been selected by the Calhoun County Commissioners Court to provide our services to Calhoun County. We have prepared this letter of agreement in response to our discussions during your recent visit. Scone of Services Ray Associates will provide Calhoun County with the consulting services outlined in our Classification and Compensation System Proposal, prepared in accordance with the County's RFP No. 01-11-07, and dated January 24,2002. Each component of the project is listed below. Initial Presentation and Preliminary Review. To begin the project, Ray Associates will make a presentation before the Commissioners COllrt to explain and discuss the project and the process to be followed, the products, and the time frame for the engagement. Elected officials and appointed department heads will be invited to this meeting so that all of the key leaders of the county will be have the same opportunity to participate in a discussion of the project simultaneously. Ray Associates will use the information gained at this initial meeting to gather infDrmation about the county's current organizational structure, organizational issues, and classification and pay issues. We will gather additional information for this review through interviews with the members of the Commissioners COllrt, other elected officials and department heads, and appointed department heads. Those interviews will be scheduled in concert with the employee interviews discussed below. e Following the interviews, we will prepare an organizational chart showing county-wide reporting relationships and identifying organizational issues that need to be addressed. We will submit the reslllts of the preliminary review to the Commissioners Court for additional project directiDn and fDr any initial decisions resulting from this first step. 432 _ 1_ _ Employee B~iefings~ Job Description Questionnaires, and Interviews. Within one to two weeks after the Initial meetmg wIth county I.eaders, Ray Associates will conduct briefing sessions for all county employees, dUring which we will explain the project, the process to be followed, the products of th.. study, and th~ tllne f:ame. Employees will be asked to complete a job description quesltonnaJre, whl.ch Will be reViewed by two levels of supervision. We will go through each part of the quest!onnaJre In detail Wit!' employees at the briefing sessions, to ensure clear understanding of the questions and the II1formatlOn requested. A designated central contact person with the county will return the completed questIOnnaires to Ray Associates. Once we have received and reviewed the completed questionnaires, Ray Associates will conduct interviews of county officials and employees, including elected and appointed department heads, as well as a representative sample of other employees. We will make a special effort to interview employees who request an interview. The questionnaires and interviews will be used as the basis for organizational charts, job descriptions. and classification and pay analysis for both internal equity and market competitiveness. Job Descriptions. Ray Associates will prepare a job description for each county job title, based on the review of the job description questionnaires, the interviews with supervisors and managers, and the employee interviews. Each job description will be consistent with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA) and will reflect the appropriate FLSA status, as well as the Equal Employment Opportunity Commission (EEOC) designation for each job. In addition, we will prepare inventories of job titles in three formats (alpha, by pay group, and by department). Ray Associates will submit draft job descriptions to the county for review and agreement prior to drafting the salary survey instrument or scoring the jobs for internal equity. This ensures that the county and consultants are in agreement as to job content. Following the county's review of the drafts, estimated at approximately two weeks. Ray Associates will make any necessary revisions. and will submit final job descriptions to the county. Salary and' Bcnefits Survey (External Equity/Market Competitiveness). Ray Associates will prepare a salary survey instrument containing job summaries for the county's selected benchmark job titlesj using the job duty information contained in the job description questionnaires. We also will prepare a benefits survey instrument cOlltaining detaiJed questions about the specific benefits provided by the surveyed employers. We will submit drafts of both market survey instruments to the county for review to ensure accuracy before we distribute the questionnaires to the market employers. Ray Associates will assist the Commissioners Court in determining the list of 12 employers to be included in the market survey. We will provide a suggested list of employers for the survey, showing comparative information such as population, tax ratc, budget size, and number of employees for the suggested county governments. We expect to recommend only Texas counties and industry employers located in Calhoun County, such as possibly Formosa, Alcoa, DuPont, BP Amoco, and/or Dow Chemical. We also will consult with the Commissioners Court regarding how competitive the county wishes to be in the selected market. Ray Associates will distribute the survey instruments to each selected employer for completion. We will call each employer in advance of faxing, e-mailing, or mailing the survey instrument to secure an agreement to participate. We will conduct follow-up telephone interviews with each employer surveyed, if necessary, to ensure accuracy of comparisons and of data received. Ray Associates will receive, analyze, and compile the resulting data for each portion of the market survey. This will include generating charts that calculate and demonstrate how the county's salaries compare with both the average and median of others in the market, and preparing benefit tables that list and compare the specific provisions of the surveyed employers' benefits packages. After analyzing the data, Ray Associates will prepare a Report on Salary and Benefits Survey that details our methodology, findings, and recolllmendations. Point Factor Job Analysis (Internal Equity). To ensure internal equity between and among jobs within the same department and across departmentallincs, Ray Associates will score each county job using our point factor job analysis system, according to the following 10 factors: required knowledge, skills, and abilities; education and training; independence and judgment; initiative and ingenuity; 433 Letter Agreement May 3. 2002 Page 3 e supervisory responsibility; financial responsibility; level and frequency of outside contacts; physical demands; responsibility for equipment and property; and working conditions. After internal equity point scores have been reviewed, we will review salary equity with similar jobs outside the county using the market data that we collected in the salary survey. Points may be added to or deducted from point scores in specific job families for market adjustments, allowing all jobs to be tied either directly or indirectly to the market data. Creation of an Updated Pay Plan. Ray Associates will discuss with the Commissioners Court their desired degree of competitiveness with the market (i.e., leading, trailing, or maintaining a mid-market position), as well as the advantages and disadvantages of various types of pay schedules. After receiving input from the Commissioners COUl1, Ray Associates will prepare a new pay schedule for the county, and will determine the proper placement of each job on the new pay schedule, taking into consideration both internal and external equity, as well as the county's desired level of competi- tiveness in the market. Ray Associates will develop procedures for administration and maintenance of the new classification and pay plan, ensuring consistency with current government and business practices. These procedures will help to ensure that, following the implementation of the classification and pay plan, the county can effectively administer and maintain the plan well into the future, and continue to attract and retain qualified and competent employees. Implementation of the New Compensation Plan. After each county job has been appropriately placed on the new pay schedule, Ray Associates will prepare a transition cost schedule, showing the following information for each county employee: employee's name; current job title; recommended new job title, if appropriate; current salary; recommended pay group and step (if applicable); and recommended salary on the pay schedule. The transition cost schedule also will reflect the resulting cost to the county, if any. to implement the job placement recommendations (i.e., the difference between the total recommended salaries and the total current salaries). e Ray Associates will submit preliminary recommendations to the Commissioners Court for review and questions prior to finalizing our recommendations. This will allow for clarification of any misunderstandings on either side before making the recommendations public. We also will discuss with the Commissioners Court and department heads, if desired, various strategies for implementation of the plan. Such strategies could include either phasing in the plan over time, or delaying implementation for several months in order to make the cost of implementation consistent with the county budget, while ensuring equitable treatment of all county employees. Principal Katherine B. Ray, SPHR. will prcsent our final recommendations to the Commissioners Court, and will recommend adoption of the new pay plan. Review of the County's Personnel policies. Ray Associates understands that the county has recently reviewed and updated its personnel policies, including review by legal counsel. Ray Associates agrees to review the county's personnel policies and make any recommendations for changes related to the county's classification and pay system, as well as to report to the county on any suggested policy changes based on best local government practices. Ongoing Sen'ices. For all of our clients we otTer telephone consultations regarding implementation a and update of our work without charge. Some of our clients elect to retain us to provide ongoing · assistance to ensure that their human resources systems remain updated and current. These services typically involve one or more of the following: 434 e e e Letler Agreement May 3. 2002 Page 4 . Training; . Preparation of new or updated job descriptions as jobs change; . Recommended placement of new or changed jobs on the salary schedule; . New market data on salaries and bencfits; . Recommendcd adjustments to pay schedulcs for increases in cost of living; . Adjustments to the classification plan (Inventory of Job Titles) or to classification and pay procedures; and . Assistance with special personnel issues or studies, Ootional Services At the County's option. Ray Associates will provide the following services: Employee Performance Evaluation. Ray Associates will assist the county with the development Df an employee performance evaluatiDn system. including fDrms, supervisDr's handbDDk, and emplDyee handbook. Once approved, we will provide training on the use and interpretation of the system. Selected clients fDr whDm we have developed emplDyee perfDrmance evaluation systems for include: . Polk CDunty. . Nueces County Hospital District, . Guadalupe-BlancD River AuthDrity, and the . Texas Municipal Retirement System_ TD implement a pay-for-performance system in county government in Texas is more complicated than it is fDr a city or a different type of Texas emplDyer because of the way the statc cDnstitutiDn trcats each Df the cDunty's multiple elected officials. Ray AssDciates' will begin this proccss with a meeting of key county leaders, including both elected and appointed department heads, in which we will work through a series of decisions about the type of performance evaluation or assessment system that will work best in CalhDun CDunty. We will cover purposes Df perfDrmance assessment systems, the types of systems in place elsewhere, legal considerations. as well as the importance of the process versus the form. Once the leaders come to consensus abDut what will work best in Calhoun County, Ray Associates will design a customized performance assessment system for the county, including handbooks for employees and supervisors. When the systelTI is complete, Ray Associates will train the cDunty's elected officials, managers. and supervisors in how to conduct effective performance assessments. The training scssiDn will be a highly participative, hands-on seminar including questions and answers, videos. role plays. and a case study tD allDw county supervisors to use the new system immediately. Products Ray AssDciates will provide CalhDun County with the fDIIDwing work products: . Organizational Charts . Human resource management system notebook containing the new classification and pay plan: pay schedule, inventories of job titles, and procedures for administration and maintenance of the plan, as well as information regarding how new or revised job descriptions/classifications occur and guidelines for making accurate decisions regar?ing an employee's FLSA status; . JDb descriptiDns fDr all cDunty jDbs; . Project report. including findings and recommendations; 435 e Letter Agreement May 3. 2002 Page 5 . Transition cost schedule(s); . Presentation of our findings and recommendations to the Commissioners Court; . A management letter, if appropriate, detailing other potentially beneficial management improvements or changes; and . Products of optional services, if chosen, including an employee performance evaluation system and the relevant training materials. Each final written product will be submitted in eight copies, one "camera-ready" and seven bound, as well as electronically in Microsoft Word or Excel, as appropriate. Katherine B. Ray, SPHR, a principal of the firm, will make the final presentation and will be actively involved throughout the project. Time Frame Ray Associates is prepared to begin work on this engagement upon authorization by Calhoun County. Work will be completed within 120 days (four months) of the start date. If there will be a substantial budgetary impact, Ray Associates will provide estimJted cost impact data to the county before the end of August 2002. Cost The total estimated cost for Ray Associates to conduct the basic components of this engagement is $49,480 plus actual, reasonable, and documented expenses not to exceed 10 percent of this amount ($4,948). In addition, Calhoun County will reimburse Ray Associates for the cost of printing or other reproduction of documents in excess of the number of copies included as a part of this agreement. e Should the county decide to pursue the optional Performance Evaluation and Training component, the added cost would be $10,570, plus actual, reasonable, and documented expenses not to exceed 10 percent of this amount ($1,057). Invoices and Prol!ress Renorts Ray Associates will submit monthly invoices to Calhoun County, including a short progress report on the status of the project. The County agrees to promptly pay invoices. Invoices and progress reports will be presented on the following schedule: End of first month End of second month End of third month End of fourth month $12,370.00 plus actual reasonable and documented expenses $12.370.00 plus actual reasonable and documented expenses $12,370.00 plus actual reasonable and documented expenses $12,370.00 plus actual reasonable and documented expenses Total invoices $4948000 plus actual reasonable and documented expenses Payment of the final invoice will be made by the county upon satisfactory completion of the project. e Assurances Accessibility of Records. Ray Associates will give thc county. through its authorized representative, access to and the right to examine and copy records, books, papers, or other documents related to the project. in electronic or print format. 436 e e e Leller Agreement May j, 2002 Page 6 Reports. Reports. In print or electronic form, produced as products of this engagement sball be the property of Calhoun Count)'. Reports will be presented in seven bound and one camera-ready copy. At the close of the project, one copy of the fmal reports of the engagement will be presented in electronic format. Non-discrimination. Ray Associale~ is an equal opportunity employer and will not discriminate based On race or national origin. age, sex~ disability, color, or religion. Compliance with Other Laws. Ra)' Associates will comply with applicable state and federal laws in the conduct of this engagement. Miscellaneous Ter-ms Per:sonal Liability. An individual signing this letter agreement is not personally liable under it. and parties agree to seck recourse solely against the county or Ray Associates, Inc., respectively. Materials. Ray Associates assumes responsibility for furnishing normal items necessary to perform these services, including, but not limited to, office space, furniture, equipment, software. supplies. and local telephone services. Assignment. Ray Associates agrees not to assign this contract_ Entire Agreement. This letter contains the entire agreement of the parties. Location. This agreement is made in Texas and Texas laws govern its interpretation and performance. Cancellation. This agreement may be cancelled by either party upon 30 days' written notlce of cancellation. If lhe agreement is cancelled by either party, Ray Associates agrees to provide the counry with \vork papers, documents. and reports produced under the contract prior to the lime of cancellation; and Calhoun Coullty agrees to pay Ray Associates, Inc. for all work performed under tile agreement prior 10 receipt of notice of cancellation. Si2:n9.ture~ Thank you for the opportunit)' to offer our services to Calhoun County. If all terms are agreeable, this letter can serve as our contract. Please sign one copy and return it to us; the other copy is for your files. if you have any questions, please do not hesiwte to call either Vicki Ahrens or me at (512) 478-4699. Sincerel)'. Accepted by: ~~? Katherine B. Ray, SPHR Ray Associates, 1nc. H Floyd Calhoun County Commissioner GENERAL DISCUSSION Commissioner Finster informed the court an old school building in Seadrift has been offered to the Cou.nty as a library. It has been appraised at $35,000 and appears to be in very good conditIon. He suggested the Friends of the Library determine if it is desirable. The City of Seadrift owes the County $35,000 for the road going to the school. Judge !"1arshall has scheduled a closed session on Tuesday, May 28, 2002 at 10:00 A.M. regardmg employee matters. .~ THE COURT ADJOURNED AT 3:00 PM. 437