2009-05-28Regular May Term
THE STATE OF TEXAS §
COUNTY OF CALHOUN §
Held May 28, 2009
BE IT REMEMBERED, that on this 28th day of May, A.D., 2009 there was begun and holden in
the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County
and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and
State, and there were present on this date the following members of the Court, to -wit:
Michael J. Pfeifer County Judge
Roger C. Galvan Commissioner, Precinct 1
Vern Lyssy Commissioner, Precinct 2
Neil E. Fritsch Commissioner, Precinct 3
Kenneth W. Finster Commissioner, Precinct 4
Wendy Marvin Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the USA
Flag and Commissioner Fritsch led the Pledge to the Texas Flag.
HEAR PRESENTATION ABOUT CONCEPTUAL LAYOUT OF PROPOSED PLANNED UNIT
DEVELOPMENT AT SWAN POINT LANDING SUBDIVISION:
Jody Weaver with G & W Englneers, Inc. was present to give a presentation about Conceptual
Layout of Proposed Planned Unit Development at Swan Point Landing Subdivision. The plan is to
have Orvis Lodge, restaurant and retail space available; this would add 25 people to the payroll.
REQUEST BY JUVENILE PROBATION DEPARTMENT FOR AUTHORIZATION TO APPLY
FOR JAG GRANT MONIES THROUGH GOLDEN CRESCENT REGIONAL PLANNING
COMMISSION FOR LIGHTHOUSE 2911 PROGRAM AND AUTHORIZE COUNTY JUDGE
TO SIGN ALL NECESSARY PAPERS:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve
the request by Juvenile Probation Department for authorization to apply for JAG Grant Monies
through Golden Crescent Regional Planning Commission for Lighthouse 2911 Program and
authorize Judge Pfeifer to sign all necessary papers. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
.. Lighthouse 2911
"
We are a non-profit organization serving communities and families of South Texas since August 1,
2005.
3310 N. Ben lordan. Victoria. Texas 77901
Mail: 202 Willis Street. Yoakum. Texas 77995
Phone: 361-741-2084: 361-293-1350
Fax: 361-741-2084
Iighthouse2911@rnsn.com
Iighthouse2911.org
Program Sites:
Calhoun County Meeting Site: 1st United Methodist Church, 814 N. San Antonio, PI. Lavaca, Texas
77979
Jackson County Meeting Site: 1st United Methodist Church, 216 W. Main, Edna, Texas 77957
Lavaca County Meeting Site #1: 307 Crittenden, Yoakum, Texas 77995
Meeting Site #2: 1st United Methodist Church, 206 S. Dowling, Hallettsville, Texas 77964
Goliad County Meeting Site: 407 Market St, Goliad, Texas 77963
Gonzales County Meeting Site: To be arrnounced, Gonzales, Texas
Executive Director: Paul Beard. Clergy. Caucasian. male
Treasurer/Board Member: Randy Layh. Retired. Caucasian Male
Secretary/Board Member: Dennis Heinold. Chiefluvenile Probation Officer. Retired Program Director.
Lighthouse 2911. Caucasian Male
Board Member: Rev. Paul Smith. Clergy. Caucasian. male
Board Member: Kathy Weischwill. Juvenile Justice Professional. Charter Board Member
Project Contact is Paul Beard, Executive Director and or Dennis Heinold, Program Director
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MISSION STATEMENT
"With service, sacrifice and selflessness, we bring light and hope to our community, families and
our children, building a better future for all."
GOAL STATEMENT
Our goal is to provide critically needed services to:
. challenged/disadvantaged families,
. juvenile offenders,
. Juvenile offender siblings and friends,
. at risk and latch key children
. youth gang, and potential gang members
Which will be accomplished by:
. improving participants' life skills,
. promoting family stability,
. reducing juvenile crime,
. providing a healthy foundation for a successful education, and
. providing a platform for appropriate juvenile accountability.
NEED STATEMENT
Life Skills Program: PALS - Positive Attitude & Life Skills
Young people and families need Life Skills Training services. For instance, public school
educators, state wide, report a severe lack in life skills in students and a severe deficit in
the parents ability to assist their children in too many areas of young life. Further, Juvenile
Probation Officers have known for a long time that juveniles demonstrate a significant
lack of and need for improved life skills. The need applies to both juveniles in the juvenile
justice system (ages 10 -17), their siblings and parents. There is a great need to enhance
family services, life skills education services for: 1) juvenile offenders, 2) at risk youth and
3) latch key youth. Many of these young people need the necessary life skills to make
healthy choices regarding their education and other life goals. Many parents lack the
stability and knowledge to provide the nurturing skills and training necessary to teach
these young people to become contributing members of society. The services of
Lighthouse 2911's after school Life Skills Program, group meetings, and related programs,
meet many of these needs.
Early Offenders Program: EOP - Early Offender Program
Many of our communities are without minimal services to youth. Serving as a Chief JPO
for so many years, I know how overwhelmed Juvenile Probation Officers and Justice
Courts often feel being asked to do more than anyone can accomplish in a 40 hour week.
They cannot possibly address all the needs of the flow of referrals. This includes a,
seemingly, endless flow of early and first time offenders. These children lack the most
basic of life skills needed to become productive members of our community. They often
get into trouble in school and are not functioning on a pace to complete a basic education
level. We can help.
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THE JUVENILE OFFENDER
. 15 Problem Areas in the Life of a Typical Juvenile Offender Are Noted.
. Lighthouse 2911 Programs Can Help a Child Deal With 14ofThem.
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Page 3 of 16
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PALS VALUES
. The Lighthouse 2911 PALS Values are the first change made in the minds of our young participants.
. These values apply at all our activities.
. They may seem overly simplistic but have become the catalyst to needed change.
The fOllowing ""PALS Values" applY while partiCipating in all "PALS activities:
o S'how respeCt for peers, leaders 0/ all others on the premises.
o 'j)"eat others, as yoU want to be treated.
. "Be attentive, PaY attention 0/ participate in lessons 0/ discussions.
o No personal threatS, attaCKS or put-downs.
. Keep your hands 0/ feet to yoUrself.
o "Be timelY about entering the group.
o No gang business or dealings will be allowed during any "PALS' aCtivity.
o Do not leave the room unless absolutelY necessary and then onlY With tne permiSSion from the
"PALS' Case Manager Or Staff.
. "Rl1member! We are here to learn 0/ to sUPPOrt one another! S'O.. .Come to Class prepared to
address issues, Study 0/ learn.
. DO NOT INTERD"PT another person when they are speal<ing. ONE "PERSON SPEAKS AT A
TIME - AIL OTHERS LIln'EN!!!
. Keep voices down.
. No prOfanity, sexual remarl<S or insinuations. "PALS' will be a safe Place for everyone.
. CONFIDENTIALnY. . . WHAT IS' S'AID HERE, WHATIS' S'EEN HERE 0/ WHAT WE DO
HERE . . . IS' TO "REMAIN HERE!
o Help tal<e care Of all "PALS' facilities.
. "Rl1main in the designated "PALS' areas.
. Wall< 0/ tall< in an orderlY fashion.
o Turn my cell phone Off during all meetings and aCtivities.
o All tattoos will be covered and earrings and other piercings will be removed.
Page 4 of 16
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My "Agreement"
'1 underStand t/Je PALS Values. J agree to UP/Jold t/Jese Values w/Jile participating in any
PALS aCtiVity. J underStand t/Jat iF J c/Joose not to uP/Jold any Of" t/Je above Values, t/Jat
t/Jese decisions will be reported to my Juvenile probation OFFicer. J enter into t/Jis
agreement For tWO reasons: FirSt, because J realize t/Jat J, my be/JaVior 4- attitude are
important 4-1 desire to aCt according/y- T/Je second reason J make t/Jis agreement is t/Jat J
believe t/Je PALS Program is important 4- J desire to /JeIP make it work For all juveniles
w/Jo attend. "
'1 matter 4-1 con help make things around me better 4- better!!!"
PartiCipants Signature Date
Parent/Guardians Signature Date
Lig/Jt/Jouse 2911 StaFF Signature Date
Page 5 of 16
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PROGRAM OPTION NUMBER ONE
EOP - EARLY OFFENDER PROGRAM
Program Overview
!dl.al;,
. To correct errors in thinking in first time, early onset, or inexperienced juvenile offenders
. To educate these first time offenders in the extreme difficulty in further involvement in the Texas
Juvenile Justice System
. To offer and teach positive, alternative, thought processes for a successful future
SESSION ONE
Your Offense - This session is for each participant to discuss their offense in an open and honest
manner, without making excuses or blame shifting. We will discuss people, places and things. The
facilitator will offer constructive feedback in during the discussion process.
SESSION TWO
The Texas Juvenile Justice System - This session will involve educating participants on the juvenile
justice system in Texas and how it can have an effect on the rest of their lives. The system can make you
or break you. A multimedia presentation may be utilized.
SESSION THREE
What Brought You Here? Errors in Thinking! - In this session participants will be led in discussing and
discovering what kind of errors in thinking, judgment, and faulty decision making brought them into the
system. Alternative thought processes will be offered.
SESSION FOUR
What To Do Different? Change Your Behavior!- During this session participants will be led back through
the stages of their offense(s) to discuss possible different outcomes if they make better choices and
change their actions.
SESSION FIVE
Restitution - This session will involve the participants focusing on repaying for damages or
losses they caused in the commission of their offense(s). This will involve letters of apology to
victims. Sometimes the victims are their own family members because ofthe trouble this
causes parents and other family members.
SESSION SIX
Special Issues -In the course of the five previous sessions, at least one issue specific to each
participant will be identified and addressed in this session seeking a healthy level of resolution.
OTHER SIGNIFICANT POINTS:
. Full participation is critical to your disposition and/or continuation on probation and/or early or
successful termination.
. Missed sessions must be made up at your own expense and/or will be met with consequences.
. Missed/late incidences of non-compliance will be reported immediately.
Page 6 of 16 'wlth sevvlce, s~crlf1.ce ~V\.d selfl.essV\.e5s, we brf."'0 llght ~V\.cl hope to our coVltVltuV\.lt!:j, f~VltlL'es
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. Non-cooperation in group will be reported immediately. If you are required to leave the group for
any reason you can expect serious consequences.
. Each session will be for a minimum of one hour.
,
LIGHTHOUSE 2911
$--'
. .-
EOP - Early Offender Program
SESSION 1: YOUR OFFENSE
Facilitator: The facilitator will have reviewed all participants offense reports received from the
probation department. This will allow you to guide each participant in an honest recollection of
their offense.
Participant: Each participant will openly discuss their offense and describe in detail their
participation in the event that brought them into the system.
. Participants will describe their offense in great detail telling the story in first person.
. Participants will describe what their involvement has cost them relating to parental trust, self
respect, financially, etc.
,
LIGHTHOUSE 2911
$_."
. ,-
EOP - Early Offender Program
SESSION 2: THE TEXAS JUVENILE JUSTICE SYSTEM
Facilitator: The facilitator will review and be familiar with the Texas Juvenile Justice System, including
Progressive Sanctions. Charts 3 and 4 will be utilized.
Participant: Each participant will learn about the Texas Juvenile Justice System and where they fit into
the system as it pertains to their offense and specific case.
. Facilitator will review the basic elements of the Texas Juvenile Justice System.
See Chart 3.
. Facilitator will review the flow of a juvenile case. See Chart 4.
. Prior to departure participants will verbalize what they learned most today.
Page 7 of 16
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Facilitator: In this session the facilitator will lead participants in discussing and discovering what kind of
errors in thinking, judgment, and faulty decision making brought them into the system. Alternative
thought processes will be offered.
Participant: Each participant will identify their specific errors in thinking that brought them into the
juvenile justice system and will learn more positive alternatives.
. Each participant will again review their participation in their offense beginning with the first
thoughts to leave the residence, join friends, being bored, using drugs, etc.
Note: This exercise allows the facilitator to identify and note areas of faulty thinking.
. As each participant again tells their story, the facilitator challenges the errors in thinking and
suggests more constructive thinking patterns.
Session 4: What to do different? Change your behavior!
Facilitator: During this session the facilitator will iead participants back through the stages of their
offense(s) to discuss possible different outcomes if they make better choices and change their actions.
Participant: Participants will learn new ways of doing things. Old, destructive actions will be replaced
with a new set to positive actions that can lead to a better way of life.
. Each participant will again tell the story of their offense and their involvement. As each tells his
story the facilitator will suggest new responses/actions that could have changed the outcome and
avoided their arrest entirely.
. At the conclusion of this session each participant will specifically list the actions that caused them
the most troubie.
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Facilitator: This session will involve the facilitator leading the participants in focusing on
repaying for damages or losses they caused in the commission of their offense(s). This will
involve letters of apology to victims. Sometimes the victims are their own family members
become victims because of the trouble this causes.
Participant: Participants will develop a plan to repay any financial restitution they owe as a
result of their offense. Participants will also write letters of apology to all appropriate victims
including their own parents and family members.
. Participants will demonstrate an understanding of and list the financial cost to their direct victim(s).
. Participants will demonstrate an understanding of and list the financial cost to their parents/family.
. Participants will write a letter of apology to each direct and indirect victim.
,
L1GHTHO USE 2911
~,--
. ,-
EOP - Early Offender Program
Session #5 : Restitution - It's not just about $$$$$.
The Financial
Direct Financial Victims and Amounts
Indirect Financial Victims and Amounts
The Emotional
Direct Emotional Victim
Indirect Emotional Victim
Reputation
Primary Reputation Damage
Secondary Reputation Damage
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I
EOP - Early Offender Program
SESSION SIX: SPECIAL ISSUES
Facilitator: In the course ofthe five previous sessions, at least one issue specific to each
participant will be identified by the facilitator and addressed in this session seeking a healthy
level of resolution.
Participant: Each participant will cooperate and participate in the issue identified by the
facilitator as a significant issue that is, in the open ion of the facilitator, a root problem.
. Participants will take turns focusing on the issues identified by the facilitator.
. Other group members will contribute to the resolution of the issues of their co-participants.
Dft3s Modified bydfh 3/24j20093:43 PM
Page 10 of 16
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PROGRAM OPTION NUMBER TWO
PALS LIFE SKILLS PROGRAM - "POSITIVE ATTITUDE & LIFE SKILLS"
PALS LIFE SKILLS PROGRAM COMPONENTS
. PALS Life Skills Classes (1 per week throughout the year)
. PALS Workshops (special youth issues presentations throughout the year)
. Social Skills Outings
. Summer Program (3 hours day, 3 days per week - 6 weeks) (As other funds are developed)
. Summer Reading Program (6 weeks w/in the Summer Program)
. Optional - "How Rude" (1 per week throughout the year)
. Optional. "Start Something" (1 day per week throughout the year)
. Optional. "Steps To Freedom' (1 day per week throughout the year)
. Education Director Services including the PALS GED Program. (As other funds are developed)
PALS SESSIONS MAY INCLUDE THE FOLLOWING SERIES OF DISCUSSIONS
LEADERSHIP SERIES
. Sessions I - Good leadership is internal
. Session II - A Good Leader was always first a good follower
. Session III - a good leader knows where He/She is going
. Session IV - A Good Leader Cooperates with change
. Session V - A Good Leader Knows About Struggling
. Session VI . leadership "code of ethics"
SELF CONTROL SERIES
. The Value of Self Control "What's in it for me?"
. What is Self Control?
. Characteristics of Self Control
o What it does not look like
o What it looks like
. How to Develop Self Control!
. Self Control is Not an Option!
CHOICES SERIES
. Where your choices have taken you so far!
. Your Future Making the Same Old Poor Choices!
. Your Future Making Better Choices!
. How to make better choices.
. Thoughts and Choices.
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Referral Sources
Referrals shall be from the following sources:
o Justice Courts - Juvenile age children (ages 10-17) may be referred to the EOP for any cases
under the jurisdiction of Justice Courts in lieu of fines that could be assessed.
o Juvenile Probation - Juvenile age children (ages 10-17) may be referred to the EOP for any
cases under the jurisdiction of the Juvenile Court. Cases may be pending, deferred
prosecution, or formal probation.
o Schools - When local schools enter into the program referrals may be made to the program
to address disciplinary issues.
Intake
Each referral shall submit to the intake process of Lighthouse 2911. The intakes shall be completed at
the beginning of the first session. The first Session shall be 11/2 Hours in length to accommodate the
intake process.
Participation
Participation shall be developed in each county as needed by each Justice, school, and Juvenile
Probation Department on a county by county, agency by agency basis. Alternating classes shall be
developed for Justice Courts/schools and Juvenile Probation Cases. Justice Court/school referrals and
Juvenile Probation Referrals will not be mixed (referred to the same class) unless specifically requested
by the referring agencies.
Group Size/Duration of Sessions
EOP groups shall not exceed 8 participants. Ideally, there will be 6 participants per group.
EOP Sessions shall be for at least one hour each except for session one. Session one will be for 11/2
hours to accommodate the intakes. PALS Life Skills sessions will be for 1 to 11/2 hours each.
PALS Life Skills groups shall not exceed 10 participants. Ideally, there will be 8 participants per group.
Referral Process
EOP/PALS Life Skills Referral Form
Each child referred to the EOP/PALS programs shall be referred to the program via a Lighthouse
2911 Referral Form submitted at lease two weeks prior to the program start date. Referral forms
shall be designated and provided by Lighthouse 2911.
Page 12 of 16
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Unutilized Programs
In the event that Justice Courts/schools or Juvenile Probation does not or has not referred adequate
juveniles to fill a class the other agencies shall be able to fill the class. The next class shall be made
available to the next agency in rotation. Any combination of classes may be developed, regardless of
rotation, with the consent of all Judges and/or Juvenile Chief.
Absence/Tardy
Absence/Tardy shall be reported to the agency head who will decide on an appropriate sanction.
Sanctions may be decided according to the following process:
Justice Courts
Tardy Violation
1st Tardy - Participant will be cautioned by the LH 2911 Facilitator. No further action.
2nd Tardy - Participant will be again cautioned and the Court will be notified of the non-
compliance.
3rd and Subsequent Tardy - The Court will be notified and may hold a show cause hearing
for the non-compliance. The child may be removed from the program and re-scheduled to
begin a new 6 week course.
No Show Violation
1st No Show - Judges will be notified of the absence and Community Services Hours may be
assigned/added. The child may also be required to addend a make up session in a future
EOP class.
2nd No Show - The child and parent shall be required to attend a Show Cause Hearing
where the parent and child will be required to demonstrate why they should not be held in
Contempt of Court.
3rd No Show - The child shall be dropped from the class and, at the discretion of the court,
may be assessed a fine, Community Service Hours, found in Contempt of Court and referred
to Juvenile Probation, and/or attend a subsequent class.
Juvenile Probation Departments
Tardy Violations
1st Tardy - 1 + hours CSR added.
2nd and subsequent Tardy - S hours CSR added.
No-Show Violations
1st No-Show - S hours CSR added.
2nd and subsequent No-Show -10 + hours CSR added and/or 1 weekend lockup.
Schools
Tardy/Absences
The appropriate school official shall be notified of absences/tardies. The school will use ISS
as a sanctions process.
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DATA COLLECTION & OUTCOME MEASURES
We are serious about how we collect data and track the performance of our programs toward
our stated objectives (see Outcome Measures following). Output Measures demonstrate the
level of activity of our programs. Outcome Measures demonstrate the impact of our programs.
Outcome Measures also reflect the extent to which the goals and objectives of the project have
been achieved. Outcome Measures correspond to proposed activities provided by our agency.
Data will be submitted by staff conducting all group meetings and activities.
Data will be collected by the submission of the following forms, data sheets, and progress
reports:
o Sign-In Sheets - All activity participants are documented with sign-in sheets.
o PALS Life Skills Group Individual Six Week Report - Completed by PALS Case Managers on each
child, every six weeks. The report includes the information from the school report
card/attendance record, a program attendance, class participation, the child's overall progress,
relationship skills progress, the juvenile justice offender/re-offender data, expulSion/suspension
data, (child) participant satisfaction ievel, other pertinent activity/incident information, and
continuation and/or other applicable recommendations by the Case Manager. The Six Week
Reports are submitted to the Lighthouse 2911 Executive Assistant and are used to track the
Output and Outcome Measures and are included in the Annual Report.
o EOP - Early Offender Individual Six Week Summary- Completed by the Case Manager,
this report is submitted at the conclusion of each 6 Week Course. This report summarizes
each referrals weekly participation of each participant
o PALS/EOP Monthly Roll Call Sheet - This is a summary sheet of all active participant's attendance
in all activities.
o Annual Programs Report - This is an annual report that tabulates all information needed for the
Output! Outcome Measures. This report will be submitted to the "Lighthouse 2911" Board of
Directors and each contracting agency.
Page 14 of 16
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PALS LIFE SKILLS PROGRAM OBJECTIVE OUTCOME MEASURES:
""''''''0;."".",..
TARGET
OUTCOME MEASURE (per year)
% of program youth with a new gang offense.
% of program youth exhibiting an improvement in school attendance.
% of program youth exhibiting i."provement in acadE!mic functioning.
% of program youth exhibiting an improvement in social competencies.
20% ..'
60%
60%
60%
% of program youth exhibiting a decrease in substance use.
60%
% of program youth exhibiting a decrease in antisocial behavior.
60%
% of youth (male & female) involved in teen pregnancy
20%
EOP PROGRAM OUTCOME MEASURES
OUTCOME MEASURES (per year)
% of program participants with New Referral/Offense
20%
Page 1S of 16
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INDIVIDUAL PROGRAM BUDGET
$1,800
12% is a generally accepted
administrative cost %
Summer Camp Expense
(Selected Youth)
$720
To provide for camp expenses for
youth selected as appropriate for
TOTAL $15,000
Last Modified by dfh v3 - 5/14/2009 8:05 AM
Page 16 of 16
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CONTRACT WITH THE OFFICE OF THE ATTORNEY GENERAL FOR THE FY 2010 TEXAS
VINE PROGRAM AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the contract with the Office of the Attorney General for the FY 2010 Texas VINE Program and
authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor.
@
ATTORNEY GENERAL OF TEXAS
GREG ABBOTT
March 9,2009
The Honorable Michael Pfeifer
Calhoun County Judge
211 South Anu Street, #301
Port Lavaca, Texas 77979
Dear Judge Pfeifer:
On behalf of the Attorney General, we are pleased to provide Calhoun County with an opportunity to continue
participating in the Texas statewide Victim Information and Notification Everyday (VlNE) system beginning on
September 1, 2009 and ending on August 31,2010. The program provides an invaluable safety net for crime
victims and a useful tool for criminal justice and victim service professionals.
Judge, it is important for you to be aware of the County's duties and responsibilities described in the Maintenance
Grant Contract. Please refer specifically to the following sections:
. Section 3 - COUNTY'S CONTRACTUAL SERVICES
· Section 8 - TERMINATION and Subsection 8.1 - Termination for Convenience
If you determine Calhonn County will not continue participation during Fiscal Year 2010, it is necessary
for you to advise this office and Appriss, in writing by .Tune 30. 2009, of your intention to withdtaw.
. Exhibits A and B attached to the Texas SA VNS Maintenance Grant Contract
Enclosed you will find the following documents:
Three (3) original copies of the Fiscal Year 2010 Texas SA VNS Maintenance Grant Contract.
All three enclosed contract docnments mnst be signed by you (in blue ink if possible) and returned to us in
a complete package to: Mr. Chris Gersbach, Office of the Attorney General (OAG), 300 West 15th Street-
MC:004, Austin, Texas 78711. The documents must arrive no later than .Tune 30. 2009. Upon approval by the
OAG, an executed copy of the contract will be returned along with formS and instructions on the proper invoicing
process.
Appriss, the certified Texas VINE vendor will be sending you three original Renewal Notice Agreements fot
Fiscal Year 2010; Please return one signed original Services Agreement to Appriss, keep a signed original for
your records, and send the third signed original to this office under separate cover.
Thank you for your on-going support of Texas SA VNSNINE. If yon have any questions, please contact Mr.
Chris Gersbach at 512-936-1653 or bye-mail atchris.gersbach@oag.state.tx.us.
Sincerely,
/b-h- cY ~
Debra F. Owens, Director
Grants Administration Division
POST OFFICE Box 12548, AUSTIN, TEXAS 78711-2548 TEL: (512)463-2100 WWW.OAG.STATE.TX.US
All E'lNIlI EmploymMI Op)ortlmilj E",pJopr . Prillted 01/ RU.Jf/ed Paper
SA VNS MAINTENANCE GRANT CONTRACT BETWEEN
THE OFFICE OF THE ATTORNEY GENERAL
AND CALHOUN COUNTY
FOR THE STATE FISCAL YEAR 2010
OAG Contract No. 1011816
THIS GRANT CONTRACT is executed between the Office of the Attorney General of Texas (OAG) and
Calhoun County (COUNTY). The Office of the Attorney General and COUNTY may be referred to in this
contract individually as a "Party" and collectively as the "Parties."
SECTION l.
PURPOSE OF THE CONTRACT
The purpose of the OAG. SA VNS grant program is to maintain Texas counties in a statewide system that will
provide relevant offender release information, notification of relevant court settings or events, promote public
safety and support the rights of victims of crime. To accomplish the public purpose, the OAG will reimburse
COUNTY for certain cost incurred in the implementation and operation of its portion of the statewide crime
victim notification service ("SA VNS"). To ensure a standard statewide service to all interested counties,
including COUNTY, the OAG will reimburse COUNTY for eligible expenses related to services delivered to
COUNTY by the vendor certified by the OAG to provide certain services to the COUNTY.
A Request for Proposals (RFP) for Statewide Automated Victim Services was published November 28, 2005.
After an evaluation of proposals, the OAG identified and certified a single vendor to provide statewide
automated victim services. The certification is stated in that certain document dated January 13, 2006, as
renewed until August 31, 2009, by document dated June 25, 2007, and entitled: Vendor Certification for the
Statewide Automated Victim Notification Service. This document is hereinafter referred to as the
"Certification" and is expressly incorporated herein by reference. The vendor certified to provide the services
is Appriss, Inc., a Kentucky corporation authorized to do business in Texas ("Certified Vendor").
SECTION 2.
SERVICE PERIOD (TERM) OF THE CONTRACT
2.1 Service Period (Term). The Service Period (Term) of this contract shall commence on the later of
September I, 2009 or the date of the signature by the OAG executing this contract, (being the date shown on
this contract as the date executed by OAG); and unless terminated earlier as provided by another provision of
this contract, this contract will terminate August 31, 20 I O.
2.2 Option to Extend Service Period (Term). This contract may be extended for an additional Service
Period (Term) by a written amendment executed with the same formalities as this contract. Extending the
Service Period (Term) does not increase the contract amount. Any increase in the contract amount must also
be by written amendment executed with the same formalities as this contract.
Maintenance Grant (12 month) Fy 1002-23-09
Page 1 of 17
SECTION 3
COUNTY'S CONTRACTUAL SERVICES
3.1. County Services Agreement. COUNTY will execute a "County Services Agreement," a contractual
agreement, with the Certified Vendor to provide services consistent with the Certification document. The
County Services Agreement will include terms and conditions that are intended to provide the COUNTY such
rights and remedies as are necessary to ensure the delivery of the services from the Certified Vendor in
accordance with the Scope of Services as stated in this contract and the Certification document.
For the convenience of COUNTY, a template services agreement will be made available to COUNTY. The
OAG is not acting as an attorney for the COUNTY, therefore the COUNTY is advised to have attorneys of its
choice to review and modify the template services agreement to protect the interest of the COUNTY and to
ensure that the appropriate level of services will be delivered.
3.2 County Maintenance Plan. COUNTY agrees to maintain the services in a manner consistent with
the "County Maintenance Plan." The COUNTY will establish and maintain a COUNTY Maintenance Plan
that at a minimum is designed to:
3.2.1. Make available offender information that is timely, accurate and relevant to support the victim
notification services;
3.2.2 Verify the Certified Vendor's performance according to County Services Agreement;
3.2.3 Satisfactorily discharge COUNTY obligations as described in the County Services Agreement;
and
3.2.4 Identify and dedicate COUNTY staff, resources and equipment necessary to maintain the
services in the County Services Agreement.
3.3 County Service Levels. In addition to other service levels that COUNTY may impose, COUNTY
will inspect, monitor and verify the performances required of the Certified Vendor. COUNTY will inspect,
monitor and verify the performances required of the Certified Vendor as provided in the COUNTY Services
Agreement as well as this contract. In particular, COUNTY will:
3.3.1. Execute a COUNTY Services Agreement Renewal Notice with the Certified Vendor,
for the Service Period (Term) that coincides with the Service Period (Term) of this contract.
3.3.2. Verify that the COUNTY input data (the jail and court data elements used by the
SA VNS system) is entered accurately and in a timely basis. The standard to define whether
the data is timely and accurate should be determined by the County Auditor or the person in
the COUNTY who assumes these independent responsibilities if other than the Auditor.
3.3.3. Establish a COUNTY VINE log for the purpose ofrecording all problems noted with
the system; to whom the problem was referred, and when the problem was resolved.
3.3.4. Provide periodic written reports (forms provided by OAG) describing COUNTY
monitoring, findings. usage, problems and observations as requested by the OAG.
3.3.5. The County Judge may delegate the responsibility for assuring these activities are
Maintenanc.e Orant (12 month) Fy 1002-23-09
Page 2 of 17
accurately reported to the County Auditor or the person in the COUNTY who assumes these
independentresponsibilities if other than the Auditor.
3.3.6. Allow on-site monitoring visits to be conducted by OAG or its authorized
representative.
3.4 Cooperation with Statewide Stakeholders. COUNTY will reasonably cooperate with and
participate in Statewide Stakeholders meetings and efforts to monitor and improve the SA VNS services on a
statewide basis. COUNTY may reasonably agree to designate third-parties to assist the OAG, COUNTY and
the other Statewide Stakeholders, in the overall monitoring, inspection and verification of the Certified
Vendor's performances.
3.5 Support of Statewide Deliverables. COUNTY will reasonable cooperate with the OAG in
implementing the Statewide deliverables. The "Statewide Deliverables" describe the services and structure of
the victim notification system on a statewide basis. The OAG may update or modifY the Statewide
Deliverables from time to time, with the appropriate input from the Statewide Stakeholders Committee. The
Statewide Deliverables are incorporated herein by reference. To the extent the Statewide Deliverables are
relevant to this SA VNS Maintenance contract, the Statewide Deliverables, include, but are not limited to, the
following:
S-O!
S-02
S-03
S-04
S-05
S-06
S-07
S-08
S-09
S-IO
S-II
S-12
Service Specification
Questionnaire Template
Statewide Implementation Plan
Stakeholder Communication Plan
Call Center Infrastructure
County Implementation Plan Template
Web Sites(s)
Statewide Promotions Package
Internal Test Guide
Statewide Implementation Status Reports
Service Level Standards
Service Performance Reports
V-OJ
Vendor Certification
3.5 County Deliverables. The "County Deliverables" reflect the Statewide Deliverables, as customized
to meet the specific needs of COUNTY. The County Deliverables, both general and as customized, are
incorporated herein by reference. COUNTY implements the County Oeliverables through the County Services
Agreement To the extent the County Deliverables are relevant to this SA VNS Maintenance contract, the
County Deliverables include, but are not limited to, the following:
C-02 County Implementation Plan
C-03 County Infrastructure
C-04 Application Interface
C-05 Customer Verification Pian
C-06 County Support Document
C-07 County Promotions Package
C-08 Production Notice
C-09 County Web Access
Maintenance Grant (12 month) Fy 10 02-23-09
Page 3 of]7
3.6 Data Extract. To the extent permitted by law, COUNTY agrees to provide the OAG with a copy of
data transmitted by COUNTY to the Certified Vendor. COUNTY authorizes the Certified Vendor to directly
provide such data to the OAG. The Parties agree that this data may be used to monitor COUNTY performance
and the Certified Vendor's performance. This data may be used for such other purposes allowed by law. The
data will be provided in such electronic format (including, but not limited to, an XML extract) as requested by
the OAG.
3.7 Scope of Services. For the purpose of this contract, the requirements, duties and obligations contained
in Section 3 of this contract are collectively referred to as the "Scope of Services". As a condition of
reimbursement, COUNTY agrees to faithfully, timely and in a good-and-workman-Iike manner implement and
maintain the services in compliance with the Scope of Services. COUNTY shall bear full and sole
responsibility for the integrity of the fiscal and programmatic management of its SA VNS program.
SECTION 4
REQUIRED REPORTS
4.1 Required Reports; Form of Reports; Filings with OAG. COUNTY shall forward to the OAG, the
applicable reports on forms as specified by the OAG. COUNTY shall establish procedures to ensure that it
files each document or form required by the OAG in an accurate and timely manner. Unless filing dates are
given herein, all other reports and other documents that COUNTY is required to forward to the OAG shall be
promptly forwarded. From time to time, the OAG may require additional reports or statistical information
from COUNTY.
4.2 Audit Reports and Other Documents. COUNTY shall submit to the OAG two (2) bound copies of
any and all applicable audit reports, management letters, and management responses. Such reports, letters, and
responses must be submitted on or before whichever of the following dates occurs first:
a. Thirty (30) days after the issuance of the audit report; or
b. Within nine (9) months after the end ofthe audited fiscal year for that COUNTY
whose fiscal year begins on or after October I.
4.3 Cooperation. COUNTY shall cooperate fully in any social studies, fiscal or programmatic
monitoring, auditing, evaluating, and other reviews pertaining to services rendered by Certified Vendor which
may be conducted by the OAG or its designees.
SECTION 5
FINANCIAL MA TTERS AND REIMBURSEMENTS
5.1 Exhibit A - Allowable Expenditure Amount. COUNTY shall immediately review the allowable
expenditures as shown on Exhibit A
5.2 Time Period and Form of Invoice. The OAG's liability to pay and the COUNTY's ability to seek
reimbursement will be in (I) time-period of up to 12-months period of time. Upon submission and approval of
the COUNTY's request for reimbursement, the COUNTY will receive up to the full amount of "Total Grant
Funds A vailabie" as noted in Exhibit A. The payments made to COUNTY shall not exceed its actual and
allowable allocable costs to provide the services under this contract. The OAG is under no obligation to
reimburse COUNTY if supporting documentation is not provided on a timely basis.
Complete invoice submission instructions are described in the Texas VINE Program Request Procedures for
Maintenance Grant (12 month) Fy 1002-23-09
Page 4 of 17
FY 20 I 0 Maintenance Expenses packet. The form of any invoice for reimbursement of expenses submitted
under this section must comply with such invoicing requirements and such detail and supporting
documentation that the OAG may from time to time require. The OAG may from time to time require
different or additional supporting documentation.
The COUNTY shall submit its claims for reimbursement to the OAG within twenty (20) calendar days
following the end of the month that a reimbursable expenditure was incurred. The COUNTY may submit a
make-up claim as a final close-out invoice not later than the earlier of (1) forty-five (45) calendar days after
termination; or (2) forty-five (45) calendar days after the end of a state fiscal biennium.
5.3 Reimbursable Cost; Generally Upon evidence of satisfactory compliance with the terms and
conditions of this contract, the OAG will reimburse COUNTY, subject to the limitation of liability in Exhibit
A, for such actual, reasonable and necessary amounts expended in the performance of this contract. Only
those costs allowable under applicable cost principles are eligible for reimbursement under this contract. The
COUNTY acknowledges that it is a sub-recipient of state funds and/or federal funds. Therefore, the following
cost principles, audit requirements, and administrative requirements shall apply if state funds are involved; (if
federal funds are involved, there are additional requirements and attached exhibits):
Cost Principles Administrative Requirements Audit Requirements
OMB A-87 as modified by UGMS OMB A-102 as modified by UGMS OMB A-133 as
modified by UGMS
Uniform Grant Management Uniform Grant Management Texas State Single
Standards (UGMS) pursuant to Texas Standards (UGMS) pursuant to Texas Audit Circular
Government Code Chapter 783 Government Code Chapter 783
For purposes of this contract, the COUNTY shall comply with the applicable OMB Circulars with the
following modifications: All references to "Federal Grantor Agency(ies)" shall be expanded to read "Federal
or State Grant Agency(ies)."AlI references to "Federal Grant Funds" or "Federal Assistance" shall be
expanded to read "Federal and State Assistance;" "Federal Law" shall be expanded to read "Federal or State
Law;" and all references to "Federal Government" shall be expanded to read "Federal or State Government,"
as applicable.
To be eligible for reimbursement under this contract, a cost must have been incurred or obligated by the
COUNTY within the applicable contract period prior to claiming reimbursement from the OAG. Costs
incurred by the last day ofthe applicable contract term must be liquidated no later than 30 calendar days after
the end of the applicable contract period. Before incurring any out-of-state travel expenses, the COUNTY
must obtain prior written authorization for that travel from the OAG.
Ifthe COUNTY expends $500,000 or more in state or federal financial assistance during its fiscal year, it shall
arrange for a Single Audit of that fiscal year. The audit must be conducted by an independent auditor and must
be in accordance with the applicable government auditing standards, the Texas State Single Audit Circular and
the UGMS published by the Governor's Office of Budget and Planning. For the purposes of this contract, the
audit provisions of OMB Circular A-133 shall apply to county contracting entities. If the COUNTY is
expending less than $500,000 in total state or federal financial assistance during its fiscal year, it shall arrange
for an annual independent financial audit in accordance with generally accepted government auditing standards
of that fiscal year.
Maintenance Grant (12 month) Fy 1002-23_09
Page 5 of 17
5.4 No Supplanting. COUNTY will not supplant [use funds from this contract to replace or substitute
existing funding from other sources that also supports the activities that are the subject of this contract] but
rather shall use funds from this contract to supplement existing funds. COUNTY shall use the funds from this
contract to increase state or local funds currently available for a particular activity. COUNTY will make a
good faith effort to maintain its current level of support. COUNTY may be required to submit documentation
substantiating that a reduction in local funding, if any, resulted for reasons other than receipt or expected
receipt of funding under this contract.
5.5 Direct Deposit. The COUNTY may make a written request to the OAG to be placed on Direct
Deposit status by completing and submitting to the OAG the State Comptroller's Direct Deposit Authorization
Fonn. After the direct deposit request is approved by the OAG and the setup is completed on the Texas
Identification Number System by the State Comptroller's Office, payment will be remitted by direct deposit
and the OAG will discontinue providing the COUNTY with copies of reimbursement vouchers.
5.6 Excess Payments; Refund; Setoff. Payment under this contract will not foreclose the right of the
OAG to recover excessive or unallowable payments from the COUNTY. The COUNTY shall refund to the
OAG within thirty (30) calendar days from date of the OAG's request to repay the OAG any funds the
COUNTY claimed and received from the OAG for the reimbursement of costs which are subsequently
determined by the OAG to be ineligible for reimbursement.
The OAG will have the right to withhold all or part of any future payments to the COUNTY to offset any
reimbursement made to the COUNTY for any excessive or ineligible expenditures not yet refunded to the
OAG by COUNTY. The OAG may withhold reimbursement(s) from either this contract or an expired contract
between the parties with the same funding source, in amounts necessary to fulfill the repayment obligations of
the COUNTY.
5.7 Limited Pre-Reimbursement Funding to COUNTY. In lieu of the reimbursement processes
addressed above, the OAG, may, at its sole discretion, provide limited pre-reimbursement funding for
reimbursable expenses to COUNTY. This limited funding is not preferred and may be allowed upon
submission ofthe following written documentation supporting the request:
a. A fully executed County Services Agreement Renewal Notice with the Certified
Vendor for the time period covered by the pre-reimbursement funding request;
b. An invoice from the Certified Vendor which includes the dates covered under the
Standard Maintenance Phase;
c. A completed OAG fonn titled Verification of Continuing Production;
d. An invoice to the OAG that complies with the requirements of the OAG Template
Invoice; and
e. A written justification explaining the need for pre-reimbursement funding.
The COUNTY should submit an invoice to the OAG no sooner than forty-five (45) days and no later than.
thirty (30) days before the COUNTY'S obligation to pay matures. The OAG will not provide pre-
reimbursement funds any sooner than thirty (30) calendar days prior to the payment becoming due and payable
under the COUNTY Service Contract.
5.8 Purchase of Equipment; Maintenance and Repair; Title upon Termination. COUNTY shall
follow UGMS or any other applicable OMB Circulars, with regard to usage of the contract funds to acquire
.equipment. COUNTY shall not give any security interest, lien or otherwise encumber any item of equipment
purchased with contract funds. COUNTY shall permanently identifY all equipment purchased under this
Maintenance Grant (12 month) Fy 1002-23-09
Page 6 of 17
contract by appropriate tags or labels affixed to the equipment and to maintain a current inventory of all
equipment or assets, which is available to the OAG at all times upon request.
COUNTY will administer a program of maintenance, repair, and protection of equipment or assets under this
contract so as to ensure the full availability and usefulness of such equipment or assets. In the event COUNTY
is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the assets
provided under this contract, it shall use the proceeds to repair or replace said equipment or assets.
To the extent that the OAG reimburses COUNTY for its purchase of equipment and supplies with funds from
this contract, COUNTY agrees that upon termination ofthe contract, title to or ownership of all such purchased
equipment and supplies, at the sole option of the OAG, shall remain with the OAG.
5.9 Grant Contract Not Entitlement or Right. COUNTY understands and agrees that reimbursement
from grant funds is not an entitlement or right and that it may not be reimbursed for such actual, reasonable
and necessary amounts and costs incurred or expenses paid unless the COUNTY strictly complies with all
terms, conditions, and provisions of this contract.
SECTION 6.
OBLIGA TlONS OF THE OFFICE OF THE ATTORNEY GENERAL
6.1 Reimbursable Amount and Limitation of Liability. Those provisions of this contract are contained
in the attached Exhibit A. The OAG is not obligated to reimburse expenses that are incurred prior to the
commencement of this contract or after the termination of this contract.
The parties stipulate and agree that any act, action or representation by either party, their agents or employee
that purports to increase the liability of the OAG is void, without first executing a written amendment to this
contract specifically amending this provision. The parties acknowledge and agree that nothing in this contract
will be interpreted to create an obligation or liability in excess of the funds currently stated in this contract.
6.2 Funding Limitation. The parties stipulate and agree that funding for this contract is subject to the
actual receipt of grant funds (state and/or federal) appropriated to the OAG and such funds are sufficient to
satisf'y all of OAG's duties, responsibilities, obligations, liability, and for reimbursement of all expenses, if
any, as set forth in this contract or arising out of any performance pursuant to this contract. The parties further
stipulate and agree that the grant funds, if any, received from the OAG are limited by the term of each state
biennium and by specific appropriation authority to the OAG for the Purpose of this contract.
SECTION 7.
SUBMISSION OF INFORMATION TO THE OAG
The OAG will designate methods for submission of information to the OAG by COUNTY. The OAG may
require submission of information via facsimile or in an electronic format, including via the internet and/or a
web-based data collection method. Unless otherwise indicated by the OAG in writing, the submission of
information to the OAG will be by hard-copy to the addresses listed as follows:
Maintenance Grant (12 month) Fy 1002-23-09
Page 7 of 17
7.1 Information, Excluding Invoices. All correspondence, reports or notices, except invoices, must be
submitted to:
Grants Management
Office of the Attorney General .
Grants Administration Division, Mail Code 004
Post Office Box 12548
Austin, Texas 78711-2548
7.2 Invoices. All invoices must be submitted to:
Grants Financial Management
Office of the Attorney General
Grants Administration Division, Mail Code 004
Post Office Box 12548
Austin, Texas 78711-2548
SECTION 8.
TERMINA T10N
8.1 Termination for Convenience. Either Party may, in its sole discretion, terminate this contract in
whole or in part, without recourse, liability or penalty, upon thirty (30) calendar days notice to other party.
8.2 Termination for Cause In the event that COUNTY fails to perform or comply with an obligation of
the terms, conditions and provisions of this contract, the OAG may, upon written notice of the breach to
COUNTY, immediateiy terminate all or any part of this contract. Termination is not an exclusive remedy, but
will be in addition to any other rights and remedies provided in equity, by law, or uncler this contract.
8.3 Rights Upon Termination or Expiration. Upon termination or expiration ofthis contract, the OAG
will not reimburse COUNTY, if after the notice of termination or expiration of this contract, the COUNTY
thereafter receives services from the Certified Vendor.
If the COUNTY terminates for convenience under Section 8.1, or if the OAG terminates under Section 8.2
before the purpose of this contract is accomplished, then the OAG may require the COUNTY to refund all or
some of the grant funds paid under this contract.
The following terms and conditions survive the termination or expiration of this contract: Section 3.6 - Data
Extract; Section 4 - Required Reports; Sections 5.2, 5.3, 5.4, 5.6 and 5.8 - Financial Matters and
Reimbursements; Section 6 - Reimbursable Amount and Limitation of Liability; Section 9 - Records Retention
and Access; Audit Requirements; Sections 11.1, 11.2, 11.6 and 11.7 - Special Terms and Conditions, Section
12 - Construction of Contract and Amendments.
Upon the OAG request, the COUNTY shall deliver to the OAG all work product, deliverables, equipment, all
files, records, reports, data, intellectual property license or right and other documents obtained, used, prepared
or otherwise developed by COUNTY in the performance of the scope of work authorized by this contract shall
vest in the OAG, and upon request of the OAG shall be delivered to the OAG within thirty (30) business days
after expiration or termination. The OAG is granted the unrestricted right to use, copy, modify, prepare
derivative works, publish and distribute, at no additional cost to the OAG, in any manner the OAG deems
appropriate in its soie discretion, any component of the work product or other deliverable made the subject of
this contract.
Maintenance Grant (12 month) Fy 1002-23-09
Page 8 of 17
8.4 Notice to Certified Vendor. Any termination of this contract will also be forwarded by the
terminating party to the Certified Vendor.
SECTION 9.
RECORDS RETENTION AND ACCESS; AUDIT RIGHTS.
9.1 Duty to Maintain Records. COUNTY shall maintain adequate records to support its charges,
procedures, and performances to OAG for all work related to this Contract. COUNTY also shall maintain such
records as are deemed necessary by the OAG. OAG's auditor, the OAG and auditors of the State of Texas, the
United States, or such other persons or entities designated by the OAG, to ensure proper accounting for all
costs and performances related to this contract.
9.2 Records Retention COUNTY shall maintain and retain for a period of four (4) years after the
submission of the final expenditure report, or until full and final resolution of all audit or litigation matters
which arise after the expiration of the four (4) year period after the submission of the final expenditure report,
whichever time period is longer, such records as are necessary to fully disclose the extent of services provided
under this contract, including but not limited to any daily activity reports and time distribution and attendance
records, and other records that may show the basis of the charges made or performances delivered. .
9.3 Audit Trails. COUNTY shall maintain appropriate audit trails to provide accountability for updates
to mission critical information, charges, procedures, and performances. Audit trails. maintained by COUNTY
wiil, at a minimum, identify the supporting documentation prepared by COUNTY to permit an audit of the
system by tracing the activities of individuals through the system. COUNTY's automated systems must
provide the means whereby authorized personnel have the ability to audit and to verify contractually required
performances and to establish individual accountability for any action that can potentially cause access to,
generation of, or modification of confidential information. COUNTY agrees that COUNTY's failure to
maintain adequate audit trails and corresponding documentation shall create a presumption that the services or
performances were not performed.
9.4 Access. COUNTY shall grant access to and make available copies of all data extracts described in
Section 3.6, as well as all paper and electronic records, books, documents, accounting procedures, practices,
and any other items relevant to the performance of this contract and the operation and management of
COUNTY to the OAG, the State of Texas, the United States, or such other persons or entities designated by
OAG for the purposes of inspecting, auditing, or copying such items. All records, books, documents,
accounting procedures, practices, and any other items, in whatever form or media, relevant to the performance
of this contract shall be subject to examination or audit in accordance with all contract performances and
duties, all applicable state and federal laws, regulations or directives, by the OAG, the State of Texas, the
United States, or such other persons or entities designated by OAG. COUNTY wiil direct any contractor to
discharge COUNTY's obligations to likewise permit access to, inspection of, and reproduction of all books and
records of the subcontractor(s) that pertain to this contract.
COUNTY shall provide physical access, without prior notice, and shall direct any contractor and subcontractor
to likewise grant physical access to all program delivery sites to representatives of the State of Texas and/or
the OAG and its designees.
9.5 Location. Any audit of documents listed in Section 9.4 shall be conducted at the COUNTY's
principal place of business and/or the location(s) of the COUNTY's operations during the COUNTY's normal
business hours and at the OAG's expense. COUNTY shall provide to OAG and such auditors and inspectors
as OAG may designate in writing, on COUNTY's premises (or if the audit is being performed of a
Maintenance Grant (12 month) Fy 1002-23-09
Page 9 of 17
subcontractor, the subcontractor's premises if necessary) space, office furnishings (including lockable
cabinets), telephone and facsimile services, utilities and office-related equipment and duplicating services as
OAG or such auditors and inspectors may reasonably require to perform the audits described in this Section 9.
9.6 Reimbursement. If an audit or examination reveals that COUNTY's invoices for the audited period
are not accurate, COUNTY shall promptly reimburse OAG for the amount of any overcharge, unallowable or
excessive amount.
9.7 Reports. COUNTY shall provide to OAG periodic status reports in accordance with OAG's audit
procedures regarding COUNTY's resolution of any audit-related compliance activity for which COUNTY is
responsible.
SECTION 10. GENERAL TERMS AND CONDITIONS
10.1 Federal and State Laws, Rules and Regulations, Directives, Guidelines, OMBs, UGMA, UGMS,
and Other Relevant Authorities. COUNTY agrees to comply with all applicable federal and state laws, rules
and regulations, directives, guidelines, OMB circulars, or any other authorities relevant to the performance of
COUNTY under this contract, including any authorities relating to programmatic, financial, accounting
auditing and/or funding. COUNTY agrees to comply with applicable laws, executive orders, regulations and
policies as well as the Uniform Grant Management Act of 1981 (UGMA), Texas Government Code, Chapter,
783., as amended, and UGMS, as amended by revised federal circulars incorporated in UGMS by the
Governor's Budget and Planning Office. COUNTY also shall comply with all applicable federal and state
assurances and certifications contained in UGMS, Part lll, State Uniform Administrative Requirements for
Grants and Cooperative Agreements, Subpart A, 914, State Assurances.
10.2 Licenses, Certifications and other Authorizations. COUNTY agrees that it has obtained all
licenses, certifications, permits and authorizations necessary to perform the responsibilities of this contract and
currently is in good standing with all regulatory agencies that regulate any or all aspects of COUNTY's
business or operations. COUNTY agrees to comply with all applicable licenses, legal certifications,
inspections, and any other applicable local ordinance, state, or federal laws.
10.3 Certifications and Assurances. Exhibit B, attached hereto and incorporated herein, and is applicable
to this contract. COUNTY agrees to strictly comply with the requirements and obligation described in Exhibit
B.
10.4 Conflicts of Interest; Disclosure of Conflicts. COUNTY has not given, offered to give, nor intends
to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special
discount, trip, favor, or service to a public servant or employee of the OAG, at any time during the negotiation
of this contract or in connection with this contract, except as allowed under relevant state or federal law.
COUNTY will establish safeguards to prohibit its employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest or personal gain.
COUNTY will operate with complete independence and objectivity without actual, potential or apparent
conflict of interest with respect to their performance under this contract. COUNTY must disclose, in writing,
within fifteen (15) calendar days of discovery, any existing or potential conflicts of interest relative to their
performance under this contract.
Maintenance Grant (12 month) Fy 1002-23-09
Page 10 of 17
SECTION 11 SPECIAL TERMS AND CONDITIONS
11.1 Independent Contractor Status; Indemnity and Hold Harmless Agreement. COUNTY expressly
agrees that it is an independent contractor and under no circumstances shall any owners, incorporators,
officers, directors, employees, or volunteers of COUNTY be considered a state employee, agent, servant, joint
venturer, joint enterpriser or partner of the OAG or the State of Texas. COUNTY agrees to take such steps as
may be necessary to ensure that each contractor of COUNTY will be deemed to be an independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, joint enterpriser or partner of
OAG.
All persons furnished, used, retained, or hired by or on behalf of COUNTY or any of their contractors shall be
considered to be solely the employees or agents of COUNTY or the contractors. COUNTY shall be
responsible for ensuring that there is payment of any and all appropriate payments, such as unemployment,
workers compensation, social security, any benefit available to a state employee as a state employee, and other
payroll taxes for such persons, including any related assessments or contributions required by law.
To the extent allowed by law, COUNTY or contractors are responsible for all types of claims whatsoever due
to the actions or performance under this contract, including, but not limited to, the use of automobiles or other
transportation, taken by its owners, incorporators, officers, directors, employees, volunteers or any third parties
and COUNTY and/or contractors will indemniry and hold hannless the OAG and/or the State of Texas from
and against any and all claims arising out of their actions or perfonnance under this contract. To the extent
allowed by law, COUNTY agrees to indemniry and hold harmless the OAG and/or the State of Texas from any
and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and expenses, that arise
from or are occasioned by the negligence, misconduct, or wrongful act or omission of the COUNTY, its
employees, representatives, agents, or subcontractors in their perfonnance under this contract.
11.2 Publicity; lutellectual Property. It is expressly agreed that COUNTY may not name the OAG in
general or the Attorney General of the State of Texas specifically, in any publication, promotion, marketing,
media release, public service announcement, or any other type of communication by COUNTY (nor may
COUNTY authorize anyone else to do so), without the express written consent of the OAG.
COUNTY understands and agrees that where funds obtained under this contract may be used to produce
original books, manuals, films, or other original material and intellectual property, COUNTY may copyright
such material subject to the royalty-free, non-exclusive, and irrevocable license which is hereby reserved by
the OAG and COUNTY hereby grants to the OAG or the state (or federal government, if federal funds are
expended in this grant) government. The OAG is granted the unrestricted right to use, copy, modiry, prepare
derivative works, publish and distribute, at no additional cost to the OAG, in any manner the OAG deems
appropriate in its sole discretion, any component of such intellectual property made the subject of this contract.
11.3 No Solicitation or Receipt of Funds on Behalf of OAG. It is expressly agreed that any solicitation
for or receipt offunds of any type by COUNTY is for the sole benefit of COUNTY and is not a solicitation for
or receipt of funds on behalf of the OAG or the Attorney General of the State of Texas.
11.4 No Subcontracting or Assigumeut Without Prior Written Approval of OAG. COUNTY may not
subcontract or assign any of its rights or duties under this contract without the prior written approval of the
OAG. It is within the OAG's sole discretion to approve any subcontracting or assignment.
Maintenance Grant (12 month) Fy 1002-23-09
Page 1 J of 17
11.5 No Grants to Certain Organizations. Consistent with the OAG's Appropriation, Rider 12, in H.B.
No. I, Article I, Strategy C.I.2, Victims Assistance, 80th Leg. Reg. Sess. (2007), COUNTY confirms that by
executing this contract that it does not make contributions to campaigns for elective office or endorse
candidates.
11.6 No Waiver of Sovereign Immunity. To the extent allowed by law, the Parties agree that no provision
of this contract is in any way intended to constitute a waiver by the OAG or the State of Texas of any
immunities from suit or from liability that the OAG or the State of Texas may have by operation of law.
11.7 Governing Law; Venue. This contract is made and entered into in the State of Texas. This contract
and all disputes arising out of or relating thereto shall be governed by the laws of the State of Texas, without
regard to any otherwise applicable conflict of law rules or requirements.
Except where state law establishes mandatory venue, and to the extent allowed by law, COUNTY agrees that
any action, suit, iitigation or other proceeding (collectively "litigation") arising out of or in any way relating to
this contract shall be commenced exclusively in the Travis County District Court or the United States District
Court in the Western District, Austin Division, and to the extent allowed by law, hereby irrevocably and
unconditionally consent to the exclusive jurisdiction of those courts for the purpose of prosecuting and/or
defending such litigation. To the extent allowed by law, COUNTY hereby waives and agrees not to assert by
way of motion, as a defense, or otherwise, in any suit, action or proceeding, any claim that COUNTY is not
personally subject to the jurisdiction of the above-named courts, the suit, action or proceeding is brought in an
inconvenient forum and/or the venue is improper.
SECTION 12
CONSTRUCTION OF CONTRACT AND AMENDMENTS
12.1 Construction of Contract. The provisions of Section I are intended to be a generai introduction to
this contract. To the extent the terms and conditions of this contract do not address a particular circumstance
or are otherwise unclear or ambiguous, such terms and conditions are to be construed consistent with the
general objectives, expectations and purposes of this contract.
12.2 Entire Agreement, including Exhibits A and B and Incorporated Documents. This contract,
including Exhibits A and B, and any other documents incorporated by reference, reflects the entire agreement
between the Parties with respect to the subject matter therein described, and there are no other representations
(verbal or written), directives, guidance, assistance, understandings or agreements between the Parties relative
to such subject matter. Exhibit A and B are attached and incorporated herein. By executing this contract,
COUNTY agrees to strictly comply with the requirements and obligations of this contract, including Exhibits
A and B and any other documents incorporated by reference.
12.3 Amendment. This contract shall not be modified or amended in any way except in writing, signed by
an authorized person of the Parties for that express purpose. Any properly executed modifications or
amendments of this contract shall be binding upon the Parties and it presumed to be supported by adequate
consideration. Any attempted modification or amendment of this contract that does not comply with this
Section will be deemed voidable at the sole option of the OAG.
12.4 Partial Invalidity; Non-waiver. If any term or provision of this contract is found to be illegal or
unenforceable, such construction shall not affect the legality or validity of any of its other provisions. The
illegal or invalid provision shall be deemed severable and stricken from the contract as if it had never been
incorporated herein, but all other provisions shall continue in full force and effect. The failure of any Party to
Maintenance Grant (12 month) Fy]O 02-23"09
Page 12 of]7
insist upon strict performance of any of the terms or conditions herein, irrespective of the length of time of
such failure, shall not be a waiver of that party's right to demand strict compliance in the future. No consent or
waiver, express or implied, to or of any breach or default in the performance of any obligation under this
contract shall constitute a consent or waiver to or of any breach or default in the performance of the same or
any other obligation of this contract.
12.5 Counterparts. This contract may be executed in one or more counterparts, each of which shall be
deemed an original but all of which together shall constitute one and the same instrument.
12.6. Official Capacity. The Parties stipulate and agree that the signatories hereto are signing, executing
and performing this contract only in their official capacity.
Office of the Attorney General of Texas
Calhoun County, Texas
Attorney General or designee
~~~€ft
Judge Michael Pfeifer
Printed Name
Yl1 / (A.A ,of y. Ftc" f-v--
Printed Name
Date:
Date:
S - CJ.-q -1J1
Maintenance Orant (12 month) Fy 1002-23-09
Page 13 of 17
EXHIBIT A
SA VNS MAINTENANCE GRANT CONTRACT BETWEEN
THE OFFICE OF THE ATTORNEY GENERAL
AND CALHOUN COUNTY
FOR THE STATE FISCAL YEAR 2010
OAG Contract No. 1011816
Popnlation Size: Small
The OAG will reimburse COUNTY for allowable SA VNS expenditures as follows:
Maximum Total Graut Funds
Event Cost for Jail Cost for Courts Number of
Months Available
Standard
Maintenance $ 5,728 $ 1,01 I 12 $ 6,739
Phase .
Service Period (Term). The Service Period (Term) of this contract is stated in Section 2.1 of the Contract.
The maximum number of months is provided above. If this contract does not commence before September I,
2009, then the portion of any partial month thereafter will be a prorated amount of the monthly amount as
detennined by the OAG. The OAG is not obligated to pay for services prior to the commencement or after the
tennination of this contract.
Limitation of Liability of the OAG. The parties stipulate and agree that the total liability of the OAG to
COUNTY for any type of liability directly or indirectly arising out of this contract and in consideration of
COUNTY'S full, satisfactory and timely perfonnance of all its duties, responsibilities, obligations, liability,
and for reimbursement by the OAG to the COUNTY for expenses, if any, as set forth'in this contract or arising
out of any perfonnance herein shall not exceed:
SIX THOUSAND SEVEN HUNDRED THIRTY -NINE and NO/I 00 ($ 6,739)
Maintenance Grant (12 month) Fy 1002-23-09
Page 14 of 17
EXHIBIT B
SA VNS MAINTENANCE GRANT CONTRACT BETWEEN
THE OFFICE OF THE ATTORNEY GENERAL
AND CALHOUN COUNTY
FOR THE STATE FISCAL YEAR 2010
OAG Contract No. 1011816
The Uniform Grant Management Standards ("UGMS"), Part III, Section _.14;
Promnlgated by the Office of the Governor, State of Texas,
Establish the following assurances applicable to recipients of state grant funds:
(1) COUNTY must comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no
officer, employee, or member of the applicant's governing body or of the applicant's contractor shall vote or
confirm the employment of any person related within the second degree of affinity or the third degree of
consanguinity to any member of the governing body or to any other officer or employee authorized to employ
or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been
continuously employed for a period of two years, or such other period stipulated by local law, prior to the
election or appointment of the officer, employee, or governing body member related to such person in the
prohibited degree.
(2) COUNTY must insure that all information collected, assembled or maintained by the applicant relative to
a project will be available to the public during normal business hours in compliance with Texas Government
Code, Chapter 552, Vernon's J 994, unless otherwise expressly prohibited by law.
(3) COUNTY must comply with Texas Government Code, Chapter 551, Vernon's 1994, which requires all
regular, special or called meeting of governmental bodies to be open to the public, except as otherwise
provided by law or specifically permitted in the Texas Constitution.
(4) COUNTY must comply with Section 231.006, Texas Family Code, which prohibits payments to a person
who is in arrears on child support payments.
(5) No health and human services agency or public safety or law enforcement agency may contract with or
issue a license, certificate or permit to the owner, operator or administrator of a facility ifthe license, permit or
certificate has been revoked by another health and human services agency or public safety or law enforcement
agency.
(6) COUNTY that is a law enforcement agency regulated by Texas Government Code, Chapter 415, must be in
compliance with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and
Education pursuant to Chapter 415, Texas Government Code or must provide the grantor agency with a
certification from the Texas Commission on Law Enforcement Officer Standards and Education that the
agency is in the process of achieving compliance with such rules.
(7) When incorporated into a grant award or contract, the standard assurances become terms or conditions for
receipt of grant funds. COUNTY shall maintain an appropriate contract administration system to insure that
all terms, conditions, and specifications are met.
Maintenance Grant (12 month) Fy 1002-23-09
Page 15 of 17
8) COUNTY must comply with the Texas Family Code, Section 261.101 which requires reporting of all
suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child
Protective and Regulatory Services. COUNTY shall also ensure that all program personnel are properly
trained and aware of this requirement.
(9) COUNTY will comply with all federal statutes relating to nondiscrimination. These include, but are not
limited to, the following: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of
]972, as amended (20 U.S.c. SS 1681-1683, and 1685-1686), which prohibits discrimination on the basis of
sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.c. S 794), which prohibits
discrimination on the basis of handicaps and the Americans With Disabilities Act of 1990; (d) the Age
Discrimination Act of 1974, as amended (42 U.S.C. SS 6101-6107), which prohibits discrimination on the
basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) SS 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.c. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. S 360] et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being
made; and Ul the requirements of any other nondiscrimination statute(s) which may apply to the application.
(10) COUNTY, as applicable, will comply, with the provisions of the Davis-Bacon Act (40 U.S.C. S S 276a to
276a-7), the Copeland Act (40 U.S.c. S S 276c and 18 U.S.C. S S 874), and the Contract Work Hours and
Safety Standards Act (40 U.S.C. S S 327-333), regarding labor standards for federally assisted construction sub
agreements.
(II) COUNTY, as applicable, will comply with requirements of the provisions of the Uniform Relocation
Assistance and Real Property Acquisitions Act of 1970 (P. L. 91-646) which provide for fair and equitable
treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted
programs. These requirements apply to all interests in real property acquired for project purposes regardless of
Federal participation in purchases.
(12) COUNTY will comply with the provisions of the Hatch Political Activity Act (5 U.S.C. S 7321-29) which
limit the political activity of employees whose principal employment activities are funded in whole or in part
with Federal funds.
(13) COUNTY will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act and the Intergovernmental Personnel Act of 1970, as applicable.
(14) COUNTY, as applicable, will insure that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's
(EP A) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any
communication trom the Director of the EPA Office of Federal Activities indicating that a facility to be used in
the project is under consideration for listing by the EPA. (EO 11738).
(15) COUNTY, as applicable, will comply with the flood insurance purchase requirements of 102(a) of the
Flood Disaster Protection Act of 1973, Public Law 93-234. Section 102 (a) requires the purchase of flood
Maintenance Grant (12 month) Fy]O 02-23-09
Page 160fl7
insurance in communities where such insurance is available as a condition for the receipt of any Federal
financial assistance for construction or acquisition proposed for use in any area that has been identified by the
Secretary of the Department of Housing and Urban Development as an area having special flood hazards.
(16) COUNTY, as applicable, will comply with environmental standards which may be prescribed pursuant to
the following; (a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 9]-]90) and Executive Order (EO) 115]4; (b) notification of violating facilities
pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO ] 1988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of 1972 (16 U.S.c. ~~ 1451 et
seq.); (f) conformity of federal actions to State (Clear Air) Implementation Plans under Section I 76(c) of the
Clear Air Act of 1955, as amended (42 U.S.c. ~ 7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L.93-523); and (h) protection of
endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205).
(17) COUNTY, as applicable, will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. ~~ 1271
et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
(18) COUNTY, as applicable, will assist the awarding agency in assuring compliance with Section 106 ofthe
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.c.
469a-1 et seq.).
(19) COUNTY, as applicable, will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as
amended, 7 U.S.c. 213] et seq.) pertaining to the care, handling, and treatment of warm blooded animals held
for research, teaching, or other activities supported by this award of assistance.
(20) COUNTY, as applicable, will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. ~~
4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residential
structures.
(21) COUNTY, as applicable, will comply with Public Law 103-277, also known as the Pro-Children Act of
1994 (Act), which prohibits smoking within any portion of any indoor facility used for the provision of
services for children as defined by the Act.
(22) COUNTY, as applicable, will comply with all federal tax laws and are solely responsible for filing all
required state and federal tax forms.
(23) COUNTY, as applicable, will comply with all applicable requirements of all other federal and state laws,
executive orders, regulations and policies governing this program.
(24) COUNTY, as a signatory party to the grant contract, must certifY that they are not debarred or suspended
or otherwise excluded from or ineligible for participation in federal assistance programs.
(25) COUNTY must adopt and implement applicable provisions of the model HIV/AIDS work place
guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec.
85.001, et seq.
Maintenance Grant (12 month) Fy 1002-23-09
Page 17 of 17
CONTRACT WITH APPRISS FOR FY 2010 TEXAS VINE PROGRAM AND AUTHORIZE
COUNTY JUDGE TO SIGN:
A Motion was made by Judge PFeifer and seconded by Commissioner Fritsch to approve the
contract with Appriss for the FY 2010 Texas VINE Program and authorize Judge Pfeifer to sign.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
I
CAPPriss
Technology to serve and protect
10401 Linn Station Road
Street, #301
TX 77979
Louisville, KY 40223-3842
502-561-8463 800-816-0491
www.appriss.com
Dear Ms. Todd:
This letter is to walk you through the 2010 renewal process for the VINE (Victim Information &
Notification Everyday) program. Your original service period will end as of August 31, 2009.
Soon you should be receiving your Maintenance Contract from the OAG to cover these costs going
forward for renewal through August 31, 2010. We would like to have all Service Agreement
Renewals back to our office no later that June 29, 2009, so we have plenty of time to process.
In addition, we have attached a few items that will require action on your part to complete the
process. A description of each and any action required follows:
· Exhibit R-06 Maintenance Renewal. This item shows the Total Renewal Amount that
the OAG agrees to cover. The OAG has received a copy of this document and has
confirmed the dollar amounts and expitation date. This document is for your information.
· Service Agreement Renewal. This agreement is between Appriss and Calhoun County.
The cost of the renewal should agree with Exhibit R-05. Please sign the enclosed documents
and return one copy to Appriss at the above address, one copy to Chris Gers bach at the
Texas Attorney Generals Office ~ MC -004 at P.O. Box 12548, Austin, TX 78711-2548 and
retain one copy for your records.
Note: Invoices for the fiscal year 2010 will not be mailed to the County until September 1,
2009.
If you have any questions or need additional information, please contact me at 800/816-0491 ext.
3850.
Sincerely,
A~qltU
Colleen G. Heslin
Account Specialist
Enclosures
Provider of the VINE@ Service
included in the Agreement, this Exhibit R-06 Schedule of Payments
that Customer shall pay to Appriss.
Amount. Customer shall pay Appriss a maintenance anlollllt for the Renewal of Services
as follows. This Renewal will extend services through August 31,2010.
Jail District Annual # of Months Total
Maintenance Court Maintenance Through Maintenance
Amount Maintenance Amount 8/31/10 Amount Due
Amount (12 Months)
$5,728 $1,011 $6,739 12 Months $6,739
Out of Scope Costs.1 These services will be billed clirectly to the County and may not be reimbursed by
the Office of the Attorney General's Grant Program.
Additional costs will be incurred for out of scope work There will only be three events that constitute
out of scope work: (1) if Customer moves their facility requiring Appriss to move interface equipment
and telephone lines, then a site move charge will not to exceed $1,500; (2) if Customer changes its
booking system and replaces it with another system for which the Appriss has already built an interface,
then there will be a one time charge not to exceed $3, 000; and (3) third if Customer changes its booking
system and replaces it with another system for which the Appriss has not built previously an interface
then there will be a one time charge not to exceed $5, 000.
1. Customer Facility Move 2. Change of Booking System
to vendor-standard system
3. Change of Booking System to
non- Vendor-standard system
not-to-exceed $1,500 not-to-exceed $3,000
Additional ServiceS'
not-to-exceed $5,000
Any services, not covered by this Agreement and provided by Appriss shall be billed to Customer at the
following rates:
Standard Hourly rate
not-to-exceed $160 1 hour
Overtime Hourly Rate
not-to-exceed $1751 hour
Services After Termination. Subject to the tenus and conditions included in the Agreement, the cost of
Services provided by Appriss to the Customer shall be governed by the following payment telms.
Following either the expiration or termination of this Agreement, then Customer shall pay Appriss an
amount equal to 1/12th the then current Annual Maintenance Fee, for each month that the Customer elects
to receive the Services. Customer may elect to receive the Services for any increment of months up to the
maximum time period stated in the Agreement.
1 based on subsection V. Out a/scope cas/for county changes in the Service Price section of the Vendor Certification.
2 prices as defined in the Appriss's Price Proposal dated August 15m, 2002.
R-06 Service Agreement Renewal Notice
DATE: May 8, 2009
CUSTOMER NAME: Calhoun County
LOCATION: 211 South Ann Street, #301
Port Lavaca, TX 77979
PROJECT TYPE: Calhoun County VINE Service
ORIGINAL SERVICE AGREEMENT DATE: March 8, 2005
SERVICE AGREEMENT RENEWAL DATE: September 1, 2009
SERVICE AGREEMENT RENEWAL TERM: 12 Months
NEXT SERVICE AGREEMENT RENEWAL DATE: August 31, 2010
PROJECT PRICING: $6,739
This Service Agreement Renewal Notice, unless specifically noted in the Contract Changes section
below, extends all pricing, service terms and other contract provisions of the prior contract period. No
interruptions in delivery of Service will occur in relations to this Service Agreement Renewal.
Contract Changes: None
Special Note: Please refer to the Out of Scope Costs referenced in the attached Exhibit R-06
Maintenance Renewal. This is not a contract change, but a reminder of costs that may be incurred
when making booking system replacement and/or changes.
AUTHORIZATION:
CUSTOMER BY:
5/08/09
Date
V\\A.vl~>>=~ L
Signature I
(~~~
5'df-cJf
Date
Thomas R. Seigle
Executive Vice President
Public Safety Group
Title
Name
(ount~ (OpV
CONTRACT BETWEEN CALHOUN COUNTY DISTRICT ATTORNEY'S OFFICE AND XEROX
FOR AN ADDITIONAL COPIER AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the contract between Calhoun County District Attorney's Office and Xerox for an additional copier
and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor.
Lease Agreement
xerox i)
Cuslomer: CALHOUN COUNTY
Bi1110: COUNTY OF CALHOUN
OFC OF DI5T ATTY
3rd FI
211 SAnnSt
Port Lavaca, TX 77979-4203
Negotiated Contract: 072304100
Install: COUNTY OF CALHOUN
OFC OF DI5T ATTY
3rdFI
2'1 S Ann St
Port lavaca, TX 77979-4203
Lease Term:
Purchase Option:
36 months
FMV
6/6/2009
-~ -
Monthly Pricing
Total
$71.67
Minimum Payments (Excluding Applicable Taxes)
- -
Authorized Signature
Customer acknowledges receipt of the terms of this agreement
which consisls of2 pages including this face page.
Signature:
Date:
,)"-:29 yJr
,
Thank You for your business!
This Agreement is proudly presented by Xerox and
Harvey Brewer
(361)575.5931
For information on your Xerox Account, go to
www.xerox.comlAccountManaaement
Signer: Michael J. Pfeifer
Phone: (361)553-4600
WS N34360 051211200906:33:02
Confidential. Copyright@2008XEROXCORPORATION.AUrightsreserved.
Pagelof2
Lease Agreement
4""lI!"
xerox ~)
TermsandCond~ions
INTROOUCTION:
1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the
Negotiated Contract identified on the face of this Agreement, and, for any option you
have selected that is not addressed in the Negotiated Contract, the then-current
standard Xerox terms for such option.
GENERAL TERMS & CONDITIONS:
2. REMOTE SERVICES. Certain models of Equipment are supported and serviced
using data that is automatically collected by Xerox from the Equipment via electronic
transmission from the Equipment to a secure off-site location. Examples of
automatically transmitted data include product registration, meter read, supply level,
Equipment configuration and settings, software version, and problemlfau~ code data.
All such data shall be transmitted in a secure manner specified by Xerox. The
automatic data transmission capability will not allow Xerox to read, view or download
the content of any Customer documents residing on or passing through the Equipment
or Customer's information management systems.
CALHOUN COUNTY COMMISSIONERS' COURT RULES AND REGULATIONS FOR
FAIRGROUNDS AND AGRICULTURAL BULIDING FACILITIES:
A Motion was made by Commissioner Galvan and Commissioner Lyssy to revise the Calhoun
County Commissioners' Court Rules and Regulations for the Fairgrounds and Agricultural Building
Facilities. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY COMMISSIONER COURT RULES AND REGULATIONS FOR
FAIRGROUNDS & AGRICULTURAL BUILDING FACILIITES
(Amended May 28, 2009)
I. The Calhoun County Commissioner's Court shall have exclusive right to use the
Fairgrounds, Bauer Exhibit Hall and Agricultural Building (hereinafter called facilities).
2. The entities on the attached LIST OF EXEMPT ENTITIES as approved and modified by
the Commissioner's Court shall be allowed the use of the facilities at no charge. Entities renting
space in the facility shall be allowed up to six meetings a year at no charge. These entities are
noted on the attached List of Exempt Entities. All other entities listed must pay a $25.00 key
deposit at the time they reserve the facility. Calhoun County Commissioner for Precinct One
has full authority to grant exceptions to these rules, waive fees, and make allowances at his
or her discretion for the proper use of these facilities by members ofthe public and other
organizations.
3. Fees for one-day rental of the facilities are as follows and a $100.00 clean up deposit and
$25.00 key deposit are due on the date the facility is reserved. After the use of the facility and it
is confirmed that the facilities were left clean and without damage, the security deposits will be
refunded to the entity or organization.
Agricultural Building Auditorium.............................
Bauer Meeting ...................................................
Bauer Exhibit Building Barn Area... ... ...... ................
Bauer Meeting Room and Barn. . . . . . . . . . . . . . . .. . . . . . .. . . . . . ..
Entertainment Pavilion.........................................
$100.00
$125.00
$100.00
$225.00
$100.00
4. All applications and reservations must be made in advance of the date reserved for use.
All applications shall be made to the County Extension Office Manager at the Agricultural
Building Office in the building in person between the hours of 8:00 a.m. to 4:30 p.m. The office
is closed for I hour at lunch. Failure to use the facility as reserved shall result in a loss of the
deposit. The person who signs the application for the entity is responsible for compliance with
the rules and regulations by the people using the facility. A copy of these rules will be given to
each applicant.
5. No County grounds or facilities shall be used for any unlawful purpose. No group or
activity shall cause a disturbance of the peace, or result in damage to the building, furniture,
fixtures, appliance or adjacent grounds. The Commissioners' Court shall have the exclusive
right to deny access to those persons or groups who would tend to create a disturbance or
damage the facility. The Commissioners' Court shall not discriminate against any group due to
race, age, sex, and religion. Due to the prohibitions against government support of religions, no
free use of the facilities by any religious organization shall be allowed.
6. No alcoholic beverages shall be permitted on the premises.
7. All entities or organizations using the facilities shall execute a release (on the receipt) and
indemnify the County from any damage to property or injury to any person arising out of the use
of the facilities.
8. Any entities or organizations that fail to pay for damages caused by them will not be
allowed to use the facilities again. Any willful damage will result in the entity or organization
being barred from using the facilities again. Any organization, entity or person who fails to abide
by the rules and regulations set out herein shall forfeit their right to future use of the facilities and
shall be subject to liability as otherwise provided by law.
9. Exceptions such as power outages, sewer problems, storm damage or other events may
prevent the use of the building when reserved. All security deposits and rental fees will be
refunded in this event.
10. Each sponsoring organization or entity shall provide its own supplies, refreshments,
utensils, cups, projectors, VCR, PA system, etc.
II. Any changes from the normal seating setup will be the responsibility of the person,
organization or entity reserving and using the facility. The user shall be responsible for setting
up tables, chairs or other physical change in seating and table arrangements. Furniture, tables,
chairs and equipment shall be returned to their normal configuration after the conclusion of the
event.
The Office Manager of the Calhoun County Extension Office shall schedule all meetings,
. ons or use of the facilities and will keep a master calendar on a computer. All reservations
are on a firs orne basis. The Office Manager will keep all receipts and records for compliance
with these rule;and-regHlatienS.-4l1 dep()sits, checks or money orders will be kept in the office
safe until deposited with the Coun~s1.1fer:-N~cilities wi.ll be made without a
receipt being filled out and proper application made. ~.
13. It is the responsibility of the entity; organization or person reservillg and using the facility
to clean the building after their scheduled event and return the building in the same condition it
was prior to the renter's use.
14. All Fair Ground Facilities Rentals will be from 6:00 A.M. to 12:00 Midnight each day
and any cancellation of same must be submitted 10 days in advance or deposit will be lost.
, .
LIST OF EXEMPT ENTITIES
(as of November 19, 2007)
For the use of the Calhoun County Fairgrounds and Agricultural Facilities
(No deposit, no rent)
I. The Calhoun County Commissioners' Court
2. All Calhoun County Departments for department meetings or events
3. Port Lavaca Police and Fire Departments
4. Guadalupe Blanco River Authority (GBRA)
5. Volunteer Fire Departments in Calhoun County
6. Calhoun County Fair Association
7. Calhoun County Independent School District
8. Texas Department of Public Safety
9. Texas Parks and Wildlife Department
10. Texas General Land Office
11. Farmers Home Administration
12. U. S. Post Office
13. Future Farmers of America (FF A)
14. Calhoun County Boy Scouts of America
15. Calhoun County Girl Scouts of America
16. Boys and Girls Cub Scouts
17. 4 H meetings and activities
18. Calhoun County Extension Service
19. Calhoun County Drainage Districts
20. Farm Service Agency (USDA) 6 meetings per year
21. Natural Resources Conservation Service (USDA) 6 meetings per year
22. Shellfish Sanitation Department, Texas Dept. of State Health Services, 6 meetings per
year
( Key' deposits required but no rent)
I. Calhoun County Quilt Guild
2. Port Lavaca Garden Club
3. Beta Sigma Phi Sorority
4. Old Timers Association
5. Republican Party
6. Democratic Party
7. League of United Latin American Citizens (LULAC)
8. or Forum
9. Humane Society
10. YMCA
1 I. Calhoun County Chamber of Commerce
12. American Cancer Society
~. ,
13. United Way' .
14. Cattlemen's Association.
15. Citizens Advisory Committees (CAPA)
16. American Legion
17. Baseball Allstars
'-..
ORDER REDISTRICTING CERTAIN FIREWORKS IN UNINCORPORATED AREAS OF
CALHOUN COUNTY, TEXAS:
Passed on this Agenda Item.
CLOSE AND USE THE PORT ALTO BEACH PROPERTY FOR A PUBLIC FIREWORKS
DISPLAY BY LGN ENTERPRISES ON JULY 4,2009 WITH CALHOUN COUNTY BEING
NAMED ALSO AS INSURED ON ALL LIABILITY INSURANCE COVERAGE:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve
the close and use of the Port Alto Beach Property for a Public Fireworks Display by LGN
Enterprises on July 4, 2009 with Calhoun County being named also as Insured on all Liability
Insurance Coverage. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
APPROVE FOR TRADE IN 2006 C2S00 PICKUP VIN#GCHC23U26F114S44 AND
REMOVE FROM CALHOUN COUNTY PRECINCT #1 INVENTORY:
A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to approve
for trade in 2006 C2S00 Pickup, VIN #GCHC223U26F114S44 and remove from Calhoun County
Precinct #1 Inventory. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted
in favor.
ROGER C. GALVAN
Calhoun County Commissioner Precinct #1
211 S. Ann
Port Lavaca, TX 77979
(361) 552-9242
Fax (361) 553-8734
Pager (361) 579-7915
Mobile (361) 935-3552
May 20, 2009
From:
~--
Honorable Judge M. Pfeifer /~)
Commmissioner Roger C. GalVa~
Agenda Item
To:
Re:
Please add the following line item to Commissioner's Court Meeting scheduled onThursday ,
May 28, 2009.
Discuss and take necessary action to approve for trade in 2006 C2500 pick-up,
Vin #GCHC23 U26F114544.
Cc:
Vern Lyssy - Pct#2
Neill Fritsch - Pct #3
K. Finster - Pct #4
County Auditor
fA Salle Monument
Indianala, Texas
ROGER C. GALVAN
211 S. Ann
Port Lavaca, TX 77979
(361) 552-9242
Calhoun County Commissioner Precinct #1
B~'dl.,"'~ o'><~",
~~~~
~1- ~o
. l'}' or c"'"
Fax (361) 553-8734
Pager (361) 579-7915
Mobile (361) 935-3552
May 20, 2009
To:
From:
Honorable Judge M. Pfeifer / .
,/ ::;;/~;r;
Commm;<<;o"" """', C "tV "'.
Agenda Item !
l
Re:
Please add the following line item to Commissioner's Court Meeting scheduled onThursday ,
May 28, 2009.
Discuss and take necessary action to approve to remove 2006 C2500 pick-up,
Vin #GCHC23U26F114544 from Calhoun County Precinct #1 Inventory.
Cc:
Vern Lyssy - Pct#2
Neill Fritsch - Pct #3
K. Finster - Pct #4
County Auditor
La Salle Monument
lndianola, Texas
APPROVE FOR PURCHASE 2009 CHEVROLET VIN #lGCHC44K39F142821 AND ADD
TO CALHOUN COUNTY PRECINCT #1 INVENTORY:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve
for purchase 2009 Chevrolet VIN #lGHC44K39F142821 and add to Calhoun County Precinct #1
Inventory. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ROGER C. GALVAN
Calhoun County Commissioner Precinct #1
211 S. Ann
Port Lavaca, TX 77979
(361) 552-9242
Fax (361) 553-8734
Pager (361) 579-7915
Mobile (361) 935-3552
May 20, 2009
To: Honorable Judge M. Pfeifer
From: Commmissioner Roger C. Galvan
~tJ11~-'
Re: Agenda Item
Please add the following line item to Commissioner's Court Meeting scheduled onThursday ,
May 28, 2009.
Discuss and take necessary action to approve for purchase 2009 Chevrolet
Vin #lGCHC44K39F142821 and add to Calhoun County Precinct One Inventory.
Cc:
Vern Lyssy - Pct#2
Neill Fritsch - Pct #3
K. Finster - Pct #4
County Auditor
fA Salle Monument
indianala, Texas
COUNTY REPORTS:
The County Treasurer, Tax Collector and JP #S presented their monthly reports for the month of
April 2009 and after reading and verifying same, a Motion was made by Judge Pfeifer and
seconded by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge PFeifer all voted in favor.
SUMMARY
TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT
FOR: APRIL 2009
Title Certificate Fees
Title Fees Paid TXDOl
Title Fees Paid County Treasurer Salary Fund
Motor V~hicle Registration Collections
Disabled Person Fees
Postage
Paid TXDCT
Paid TXDOT SP
Paid County Treasurer
Paid County Treasurer Salary Fund
First Data (IBC) CrediUDeblt Card Convfinlence Fee
Motor Vehicle Sales & Use Tax Collections
Paid State Treasurer
Special RoadlBridge Fees Collected
Paid TImOT - RIB Fees
Paid County Treasurer ~ RIB Fees
Texas Parks & Wildlife Collections
Paid Texas Parks & Wildlife
Paid County Treasurer Salary Fund
State Beer & Wine Collections
Paid Tx Alcoholic Beverage Commission
Paid County Treasurer. Salary P"und
County Beer & Wine Collections
Paid County Treasurer, County Beer & Wine
Paid County Treasurer, Salary Fund
Renewal Fees for County Beer & Wine
Paid County Treasurer - Renewal F
Additional Postage - Vehicle Registration
Paid County Treasurer~. Additional Postage
Interesteamed on P&W $ O.~3 and
Refund $ Accounts
Paid County Treasurer -Int. on P&W & Ref
Interest earned on Office Account
Paid county Treasurer - Nav. I::ast
Paid County Treasurer - all other districts
Business Personal Property - Misc. Fees
Paid County Treasurer
EXCESS FUNDS
Paid County Treasurer
Overpayments
Current Tax Collections
Penalty and Interest - Current Roll
Discount for early payment of taxes
Delinquent Tax Collections
Penalty & Interest - Delinquent Roll
Collections for Delinquent Tax Attorney
Advance - FM & L Taxes
Advance - County AdValorem Taxes
Paid County Treasurer - Nav. East
Paid County Treasurer - all other Districts
Paid County treasurer - Delinq Tax Atty. Fee
$ 7,410.00
$ 134,681.42
$ 3S.00
$ 172.00
$ 320,462.16
$ 18,712.00
$ 4,405.00
$ 2,115.00
$ 352.50
$ 12.00
$ 4.00
$ 0.93
$ 14.12
$ 381.41
$ 4,817.10
$ 7.22
$ 74,618.48
$ 7,984.35
$ 17,116.95
$ 6,677.00
$ 3,602.49
$ 4,610.00
$ 2,800.00
$ 61,264.25
$ 1,066.50
$ 66,622.11
$ 5,675.59
$ 259.97
$ 320,462.18
$ 561.36
$ 18,150.64
$ 3,964.50
$ 440.50
$ 2,079.75
$ 35.25
$ 334.88
$ 17.62
$ 12.00
$ 4.00
$ 0.93
$ 0.03
$ 14.09
$ 381.41
$ 4,817.10
$ 0.43
$ 16.40
$ 91,611.53
$ 405.28
$ 14,370.36
$ 3,602.49
Payment in Lieu of Taxes $
Paid County Trea~urer ~ Navig. East $
Paid County Treasurer ~ All other Districts $
Boat/Motor Sales & Use Tax Collections $ 10,113.26
Paid State Treasurer $ 9,607.60
Paid County Treasurer, Salary Fund $ 505.66
Special Farmers Fees Collected $ 65.00
Paid State Treasurer, Farmel'S Fees $ 65.00
Hot Check Collection Charges $
Paid County Treasurers, Hot Check Charge $
Overage on Collection/Assessing Fees $
Paid County Treasurer, overage refunde $
Escheats $
Paid County Treasurer-escheats $
TOTAL $ 613,779.41 $ 613,779.41
TOTAL OF ABOVE RECEIPTS PAID TO COUNTY
$
613,779.41
~)O~
GLORIA A. OCHOA
Tax Assessor-Collector
MICHAEL J. PFEIFER
County Judge
e
CALHOUN COUNTY, TEXAS
CALHOUN COUNTY TREASURER'S REPORT MONTH OF: APRIL 2009
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
GENERAL $ 26,800,257.70 $ 1,294,387.73 $ 2,186,636.01 $ 25,908,009.42
AIRPORT MAINTENANCE 57,558.33 1,074.69 I,Oll.16 57,621.86
APPELLATE JUDICiAL SYSTEM 529.00 0.69 0.00 529.69
ANIMAL CONTROL-CAWS 159.72 0.21 0.00 159.93
CHAMBER TOURISM CENTER 256.65 0.33 0.00 256.98
COASTAL PROTECTION FUND 27,890.96 36.19 0.00 27,927.15
COUNTY CHILD WELFARE BOARD FUND 187.21 84.24 0.00 271.45
COURTHOUSE SECURITY 148,433.66 192.61 0.75 148,625.52
DONATIONS 156,945.11 909.89 371.73 157,483.27
FAMD..Y PROTECTION FUND 2,579.83 3.35 0.00 2,583.18
J1NENll.E DELINQUENCY PREVENTiON FUND 8,242.54 10.70 0.00 8,253.24
GRANTS 99,048.00 6,080.01 36,040.50 69,087.51
HWY 87/FMI090 282,828.59 367.01 0.00 283,195.60
mSTICE COURT TECHNOWGY 38,026.81 49.34 0.75 38,075.40
mSTICE COURT BUILDING SECURITY FUND 6,430.68 8.34 0.19 6,438.83
LATERAL ROAD PRECINCT #1 4,328.09 5.62 0.00 4,333.71
LATERAL ROAD PRECINCT #2 4,328.09 5.62 0.00 4,333.71
LATERAL ROAD PRECINCT #3 4,328.09 5.62 0.00 4,333.71
LATERAL ROAD PRECINCf #4 4,328.09 5.62 0.00 4,333.71
PRETRIAL SERVICES FUND 50,556.05 65.60 0.00 50,621.65
LAW LIBRARY 141,153.88 183.17 0.00 141,337.05
LAW ENF OFFICERS STD. EDUC. (LEOSE) 13,695.76 678.46 0.00 14,374.22
POC COMMUNITY CENTER 21,882.92 5,553.40 1,185.05 26,251.27
RECORDS MANAGEMENT-DISTRICT CLERK 3,533.60 4.59 0.00 3,538.19
RECORDS MANAGEMENT-COUNTY CLERK 84,930.63 1l0.21 710.93 84,329.91
RECORDS MGMT & PRESERVATION 36,755.83 47.70 0.00 36,803.53
ROAD & BRIDGE GENERAL 897,624.11 72,389.42 0.00 970,013.53
ROAD & BRIDGE PRECINCf #3 13,115.93 17.02 0.00 13,132.95
ROAD MAINTENANCE PRECINCf #4 623.04 0.81 0.00 623.85
SHERIFF FORFEITED PROPERTY 1,230.30 1.60 0.00 1,231.90
6MILE PIERlBOAT RAMP INSVRIMAINT 63,063.81 81.83 0.00 63,145.64
TEAM COMPATIBILITY FUND - HAVA 8,000.00 0.00 0.00 8,000.00
CAPITAL PROJ-COURTHOUSE RENOVATION 126,570.70 164.24 0.00 126,734.94
CAPITAL PROJ-NEW EMS BLDG 1,154,016.25 0.00 0.00 1,154,016.25
CAPITAL PROJ-NEW JAIL BLDG 0.00 0.00 0.00 0.00
CAPITAL PROJ-QLlVlPT ALTO FD BLDG 150,000.00 0.00 0.00 150,000.00
CAPITAL PROJ-PARKING LOT 80,543.81 0.00 0.00 80,543.81
CAP PROJ-PCf 2 - STORM REPAIRS 17,796.13 0.00 0.00 17,796.13
CAPITAL PROJ-RB INFRASTRUCTURE 1,313,585.06 0.00 50,622.65 1,262,962.41
CAPITAL PROJ-SWAN POINT PARK 5,520.40 0.00 0.00 5,520.40
CAPITAL PROJ-AIRPORT IMPROVEMENT II 148.32 0.00 0.00 148.32
CAPITAL PROJ-AIRPORT RUNWAY IMPROV 304,000.00 0.00 10,991.00 293,009.00
CAPITAL PROJ-EMER COMM SYS 137,552.10 0.00 0.00 137,552.10
CAPITAL PROJ-MOLD REMEDIATiON 858.83 0.00 0.00 858.83
CAP PROJ-HATERIUS PRK BOAT RAMP-STRM RE 33,148.15 0.00 0.00 33,148.15
CAP PROJ-PORT ALTO PUBL BEACH-STORM REP 30,384.78 0.00 0.00 30,384.78
CAP PROJ- PORT O'CONNOR FIRE TRUCK 50,000.00 0.00 0.00 50,000.00
CAP PROJ- CO CLERK'S RECORDS 40,697.25 0.00 0.00 40,697.25
CAP PROJ-DISTRICT CLERK'S RECORDS 74,508.75 0.00 0.00 74,508.75
CAPITAL IMPROVEMENT PROJECfS 500,000.00 0.00 0.00 500,000.00
CAP PROJ- RHODES BUILDING 200,076.78 0.00 0.00 200,076.78
ARREST FEES 1,536.97 0.00 1,536.97 0.00
BAIL BOND FEES (HB 1940) 2,430.00 0.00 2,445.00 (15.00)
CONSOLIDATED COURT COSTS (NEW) 36,541.51 0.00 36,541.51 0.00
DRUG COURT PROGRAM FUND 1,129.86 0.00 1,129.86 0.00
SUBTOTALS $ 33,243,898.66 $ I 382,525.86 $ 2,329,224.06 $ 32,297,200.46
Page 1 00
,-
COUNTY TREASURER'S REPORT MONTH OF: APRIL 2009
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
OPERATING FUND - BALANCE FORWARD $ 33,243,898.66 $ 1,382,525.86 $ 2,329,224.06 $ 32,297,200.46
ELECTIONS CONTRACT SERVICE 17,120.36 22.22 0.00 17,142.58
FINES AND COURT COSTS HOLDING FUND S,455.31 0.00 0.00 8,455.31
INDIGENT CNIL LEGAL SERVICE 404.00 0.00 404.00 0.00
JUDICIAL FUND (ST. COURT COSTS) 718.68 0.00 718.68 0.00
JUDICIAL SALARIES FUND 7,857.30 0.00 7,857.30 0.00
JUROR DONATION-TX CRIME VICTIMS FUND 78.00 36.00 90.00 24.00
JUVENlLE PROBATION RESTITUTION 0.00 214.68 0.00 214.68
LIBRARY GIFT AND MEMORlAL 46,788.38 280.71 5,900.00 . 41,169.09
MlSCElLANEOUS CLEARING 9,374.05 11,959.31 11,331.74 10,001.62
REFUNDABLE DEPOSITS 2,000.00 0.00 0.00 2,000.00
STATE CNlL FEE FUND 8,017.80 0.00 8,017.80 0.00
JURY REIMBURSEMENT FEE 2,342.64 0.00 2,342.64 0.00
SUBTITLE C FUND 13,168.04 0.00 13,168.04 0.00
SUPP OF CRlM INDIGENT DEFENSE 1,319.16 0.00 1,319.16 0.00
TIME PAYMENTS 5,684.61 0.00 5,684.61 0.00
TRAFFIC LAW FAILURE TO APPEAR 4,042.90 0.00 4,042.90 0.00
UNCLAIMED PROPERTY 5,221.66 6.78 0.00 5,228.44
BOOT CAMP/JJAEP 96,347.67 125.02 7,929.09 88,543.60
JUVENlLE PROBATION 206,916.24 14,909.00 38,387.99 183,437.25
SUBTOTALS $ 33,679,755.46 $ 1,410,079.58 $ 2,436,418.01 $ 32,653,417.03
TAXES IN ESCROW 0.00 0.00
TOTAL OPERATING FUNDS $ 33,679,755.46 $ 1,410,079.58 $ 2,436,418.01 $ 32,653,417.03
CONSTRUCTION (JAIL) 220,198.16 158.74 0.00 220,356.90
CONSTRUCTION (JAIL) SERIES 2003 - I & S 1,100,795.16 6,945.53 0.00 1,107,740.69
CERT. OF OB-CRTIlSE REN. I&S FUND SERIES 20 247,554.99 2,147.75 0.00 249,702.74
CAL CO D.A FORFEITURE FUND 35,491.72 540.59 0.00 36,032.31
CAL. CO. FEES & FINES 193,060.34 143,071.52 (10.00 336,141.86
TOTAL OPER. & OTHER CO. FUNDS $ 35.248.303.77 $ 1 562 943.71 $ 2436408.01 $ 34.231.217.36
MEMORIAL MEDICAL CENTER:
OPERATING $ 3,790,254.92 $ 1,941,785.95 $ 3,510,415,34 $ 2,221,625.53
EMPWYEES BENEFIT FUND 8.05 176,117.75 166,581.61 9,544.19
REFUND IMPREST ACCOUNT 5,280.66 45.34 324.87 5,001.13
INDIGENT HEALTIlCARE 7.96 115,846.34 115,844.95 9.35
TOTALS $ 3,795,551.59 $ 2,233,795.38 $ 3,793,166.77 $ 2,236,180.20
DRAINAGE DISTRICTS
NO.6 $ 11,759.20 $ 55.31 $ $ 11,814.51
NO.8 78,134.67 323.78 0.00 78,458.45
NO.10-MAlNTENANCE 68,683.03 60.57 0.00 68,743.60
NO. II-MAINTENANCE/OPERATING 113,496.67 3,951.43 29,149.49 88,298.61
NO. II-RESERVE 126,822.81 11.99 0.00 126,834.80
TOTALS $ 39S,896.38 $ 4,403.08 $ 29,149.49 $ 374,149.97
CALHOUN COUNTY WCID #1
OPERATING ACCOUNT $ 393,582.08 136.80 30,251.29 $ 363,467.59
CALHOUN COUNTY NAVIGATION DIST.
MAINTENANCE AND OPERATING $ 216,997.67 $ 3,631.82 $ 12,231.93 $ 208,397.56
TOTAL MMC, DR. DIST., NA V. DIST & WCID $ 4805027.72 $ 2,241830.28 $ 3 834 548.19 $ 3 182 195.32
TOTAL ALL FUNDS $ 37,413,412.68
Page 2 of3
"
COUNTY TREASURER'S REPORT MONTI! OF: APRIL 2009
BANK RECONCILIATION
LESS: CERT.OF DEP/
FUND OUTSTNDG DEP/ PLUS: CHECKS BANK
FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE
OPERATING * $ 32,653,417.03 $ 32,162,994.60 $ 486,567.85 $ 976,990.28
CONSTRUCTION (JAIL) ** 220,356.90 175,148.63 0.00 45,208.27
CONSTRUCTION (JAIL) SERIES 2003 - i & S 1,107,740.69 1,673.14 0.00 1,106,067.55
CERT. OF OB-CR1HSE REN. I&S FUND SERIES 20 249,702.74 519.50 0.00 249,183.24
CAL CO D.A FORFEITURE FUND 36,032.31 0.00 0.00 36,032.31
CAL. CO FEES & FINES 336,141.86 45,560.93 1,747.33 292,328.26
MEMORIAL MEDICAL CENTER:
OPERATING t 2,221,625.53 2,000,000.00 936,496.76 1,158,122.29
EMPLOYEES BENEFIT FUND 9,544.19 0.00 0.00 9,544.19
REFUND IMPREST ACCOUNT 5,001.13 0.00 0.00 5,001.13
INDIGENT HEAL1HCARE 9.35 115,836.99 151,440.42 35.612.78
DRAINAGE DISTRICT:
NO.6 11,814.51 15.01 0.00 11,799.50
NO.8 78,458.45 65.68 0.00 78,392.77
NO. 10 MAINTENANCE 6S,743.60 29.97 0.00 68,713.63
NO. 11 MAINTENANCE/OPERATING 88,298.61 1,387.12 0.00 86,911.49
NO. 11 RESERVE 126,834.80 0.00 0.00 126,834.80
CALHOUN CO. WCID#1
OPERATING ACCOUNT 363,467.59 0.00 0.00 363,467.59
CALHOUN CO. NAVIGATION DlST:
MAlNTENANCElOPERATING **** 208,397.56 0.00 0.00 208,397.56
TOTALS $ 37,785,586.85 $ 34,503,231.57 $ 1,576,252,36 $ 4,858,607.64
* CDs - OPERATING FUND $32,096,889.03
** CD - CONSTRUCTION (JAIL) $175,000.00
:t: CDs - MMC OPERATING FUND #7005 68453 - $1,100,000.00; #7005 73619 - $900,000.00
~ CD - 70005 73775 - CALHOUN COUNTY! DIANNA STANGER (AIRPORT)- $50,000.00
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT JS FIRST NATIONAL BANK - PORT LA V ACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LA V ACA
~6,~
COUNTY TREASURER
Page 3 of3
~O/l~/L~~~ l~:l~
.::Ibl-~tI.::I-L4bl
CALHUUN CO PCT 5
PA(;!o !'II
05/12/2009
Money Distribution Report
"
JUSTICE OF THE PEACE - PCT 5 0-\, \.,-. l
Page 1
------~~A--_------.-~~A~4.__.________44_____________A4~-'------------~'A--.----------__~___________~___AA~_______________A___________
Receipt Cause/Defendant I Code Aloount I Code Aloount I Code Aloount I Code Aloount I Code Aloount I Code Aloount I Total
I I I I I I I
037369908-07-0304 04-01-2009 I JSF 3,38 I CCC 33.85 I CHS 2.54 I PWAF 4.23 I TIME 25.00 I TF 3.38 I 130.00
HAWES. WILLlAM CODY I JCSF 0.85 I JPAY 5.08 I!DF 1.69 I WSF 50.00 I I I
CHECK #1107 Persona I ChecK I 1 I I I I 1
037370008-07-0296 04-02-2009 I TIME 25.00 I FINE 52.00 I I I I I 77.00
PAVLICEK, DEREK JOSEPH I I 1 I I I I
CHECK #,049 Persona 1 Check I I 1 I I I I
037370109-03-0162 04-02-2009 I JSF 3.00 I TFC 3.00 I CCC 40,00 I CHS 4.00 ILAF 5.00 I TF 4.00 I 108.00
CALLAWAY. ROBERT CLAY I JCSF 1.00 I JPAY 6.00 I lOF 2.00 I DSC 10.00 I SUBC 30.00 I I
Money Order I I I I I I I
037370209-03-0164 04-06-2009 1 JSF 3.00' CCC 40.00 I CHS 4.00 I SAF 5.00 I IF 4.00 I JCSF 1.00 I 115.00
FRANKSON. JOHN CARROl.L I JPAY 6.00 1 lOF 2.00 I SEAT 50.00 1 .1 I I
CHECK #4173 Personal CheCK I I I I I I I
037370308-05-0159 04-07-2009 I TIME 25.00 I FINE 112.00 I 1 I 1 I 137.00
MACHA. DANIEL WILLIAM I I I I I I I
1367 Persona 1 Cheel: I I I I I I I
0373704 05-12-0363 04-08-2009 I JSF 4.00 I CCC 40.00 I CHS 3,00 I lAF 5.00 I TF 4.00 I JCSF LOO I 95.00
JUNEK, ALLEN HUNTER I FINE 38.00 I 1 I I I I
Personal CheCK I I I I I I I
0373705 05-12-0362 04"08-2009 I JSF 4.00 I TFC 3.00 I CCC 40.00 I CHS 3.00 I LAF S.OO I TF 4.00 I 120.00
JUNEK. ALLEN HUNTER I JCSF 1. 00 I FINE 30.00 I SUBC 30,00 I I I I
Personal CheCK , I I I I I ,
0373706 09-03-0170 04-09-2009 I JSF 3.00 I TFC 3.00 Ieee 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I 115.00
NOWLIN, CHERYL HUDSON I JCSF 1.00 I JPAY 6.00 I IDF 2.00 I SEAT 17.00 I SUBC 30.00 I I
Personal CheCK I I I I I I I
037370709-04-0175 04-09-2009 I JSF 3.00 I CCC 40.00 I CHS ..00 I LAF 5.00 I TF 4.00 I JCSF 1.00 I 210.00
MC5PADDEN, HARSHALL WAYNE I ,JPAY 6.00 I lOF 2.00 I FINE 145.00 I I I I
Company CheCK I I I I I I I
037370809.04-0175 04-09-2Q09 I FINE 100.00 I I I I I I 100.00
MCSPADDEN. HARSHALL WAYNE I I I I I I I
Jai I Credit I I I I I I I
037370909-03-0163 04-13-2009 I JSF 3.00 I ecc 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I JCSF 1.00 I 115.00
ARNOLD, KIMBERLY ANN, I JPAY 6.00 I 1DF 2.00 I FIN[ 50.00 I I I I
1970 Personal CheCK I I I I I I 1
0373710 05-12-0366 04-20-2009 I JSF 4.00 1 TFC 3.00 I ecc 40.00 I CHS 3.00 I LAF 5.00 I TF 4.00 I 442.00
LUNA, MELISSA ANN I JCSF 1.00 I FINE 250.00 I SUBC 30.00 I CSRV 102.00 I , I
24288 Company CheCK I I I I I I I
0373711 08-09-0419 04-20-2009 I JSF 3.00 Ieee 40.00 I CHS 4,00 I IN 5.00 I TF 4.00 I DPSC 30.00 I 247.00
JANSSEN. DONOVAN MICHAEL I JCSF )00 I JPAY 6,00 I IDF 2.00 I FIN[ 95.00 I CSRV 57.00 I I
24288 Company CheCK I I I I I I I
0373712 09-03-0161 04-21-2009 I JSf 3.00 I TFC 3.00 I cce 40.00 I CHS 4.00 I LAF 5.00 I TF 4.00 I 220.00
OFlEL KATHERINE SHERARO I JCSF 1.00 1 JPAY 6.00 I IDF 2.00 I FINE 122.00 I SUBG 30.00 I I
Money Order I I I I I I ,
0373713 03-06-0688 04-22-2009 I JCPT 2.00 I CVC 15.00 1 CCC 17.00 I FA 5.00 I JCD 0.50 I CHS 3.00 I 354.29
TAYLOR. JENNIFER RENEE I 011 0.50 I LAF 5.00 I WRNT 50.00 I TF 4.00 I FINE 108.00 I WCR 144.29 I
Money Order I I I I I I I
037371407-04-0073 04-23-2009 I TIME 25.00 I FINE 76.00 I I I I I 101.00
TERRY. CflARLES WILLlAM IV I I I I I I I
4107 Personal CheCK I I I I I I I
037371509-04-017B-FED 04-23-2009 I SFEE 150.00 I IFEE 2,00 I FIll 25.00 I I I I 177.00
RENEAU. JOHN DAVID I I I I I I I
Personal Cheel: I I I I I I I
037371608-11-0514 04-27-2009 I JSF 3.00 I CCC 40.00 I CHS 4.00 I LAF 5.00 I TF 4.00 I JCSF 1.00 I 206.00
ROY. MARK ANDREW I JPAY 6.00 I IDF 2.00 I FINE 95.00 I CSRV 4800 I I I
COIllll Servi ee I 1 I I I I I
~O/l~/L~~~ l~:l~
05/12/2009
~bl-~I:13-:L4bl
CALHOUN CO peT 5
PAGE B2
Page 2
Receipt Cause/Defendant
.-.---------------~-~-----------~-~--------------~~-----------------------------^-~--------------------------------------------------
Total
0373717 08-09-0435
ROY. MARK ANDREW
COlIIR Serv; ce
04-27-2009
04-27-2009
0373718 08-09-0434
ROY. HARK ANDREW
COllIn Service
04-27-2009
0373719 08-08-0398
WILUFORD, OARRELI.
cash
0373720 03-06-0688 04-29-2009
TAYLOR. JENNIrER RENEE
Money Order
Money Distr'ibution Report
JUSTICE Of THE PEACE - PCT 0
I code Amount I Code Amount I Code Amount I Code Amount I Code Amount I Code Amount I
I I I I I I I
JSf 3.00 I cce 40,00 I CHS 4.00 I LAF 5.00 I Tf 4.00 I opse 30.00 I
JeSf 1.00 I JPAY 6.00 I!DF 2.00 I FINE 95.00 I CSRV 57.00 I I
I I I I I I
JSf 3.00 I TfC 3.001 ecc 40.00 I CHS 4.00 I LAf 5.00 I If 4.00 I
DPSC 30.00 I JCSF 1.00 I JPAY 6.00 I 10F 2.00 I FINE 82.00 I SUBC 30.00 I
CSRV 63.00 I I I I I I
JSF 1.55 I eec 15,38 I CHS 1,15 I PWAF 1.92 I TF 1.54 I opse 30.00 I
JCSF 0.38 I JPAY 2.31 I!DF 0.77 I PWf 30.00 I CSRV 25.50 I I
I I I I I I
DPSC 30.00 I FINE 0,01 I CSRV 106,28 I I I I
I I I I I I
I I I I I I
247.00
273.00
1lO 50
136.29
"O/ljUtltl~ W:ltl ::!bl-98::!-2451 CALHOUN CO PCT 5 PAGE 03 I
i.
05/12/2009 Money Distribution Report Page 3
JUST! CI:" OF TIll:" Pf ACI:" - PCT 5
----~~---~-.._._------~-~--~--~-------------------~----,-,---,--------------------------------------------------------------._-------
The following totals represent - Cash and ChecKs Collected
Type Code Desc ri pt i on Count I\etained lli sbursed Money- Tota IS
The following totals represent - Cash and Checks Collected
COST CCC CONSOLIOATED COURT COSTS 13 46,62 419,61 466.23
COST CHS COURTHOUSE SECURITY 13 43.69 0.00 43.69
COST CHI CORRECTIONAL MANAGEMENT INSTITUTE 1 0,05 0.45 0.50
COST CVC COMPENSATION TO VICTIMS OF CRIME 1 1.50 13.50 15.00
COST DPSC OPS FAILURE TO APPEAR COURT COSTS 3 29.70 60.30 90.00
COST FA FUGIYITE APPREHENSION 1 0.50 4.50 5.00
COST IOF INDIGENT DEFENSE FUND 9 1.65 14.81 16.46
COST JCD JUVENILE CRIME AND DELINQUENCY 1 0.05 0.45 0.50
COST JCPT JUOICIAL AND COURT PERSONNEL TRAINING I 0.20 LSD 2.00
COST JCSF JUSTICE COURT SECURITY FUND 12 11.23 0.00 11.23
COST JPAY JUDGE PAY RAISE FEE 9 7.41 41.98 49.39
COST JSF JUROR SERVICE FUND 12 3.79 34.14 37.93
COST LAF SHERIFF'S FEE 8 40,00 0.00 40.00
COST PWAF TEXAS PARKS & WILDLTFE 2 4,92 1.23 6.15
COST SAF OPS 3 12.00 3.00 15.00
COST TF TECHNOLOGY FUND 13 18.92 0,00 48.92
COST TFC TFC 5 15.00 0.00 15.00
COST TIMI:" TIME PAYMENT FEE 4 50.00 50,00 100.00
COST WRNT WARRANT FEE I 50.00 0.00 50.00
FEES CSRV COLLECTION SERVICES FEE 4 290.78 0.00 290.78
FEES OSC DnlVER SAFETY COURSE 01/2008 I 10.00 0.00 10.00
PEES FILl FILING FEE 1 25.00 0.00 25.00
FEES IPEE INDIGENT PEE 1 0.10 1.90 2.00
FEES SFEE SERVICE FEE 1 150.00 0,00 150.00
FEES SUBC SUB TITLE C 5 7,50 142,50 150.00
PINE FINE FINE 12 1,078.01 0.00 1.078.01
FINE PWF PARKS & Wll,DUPE FINE 1 4.50 25,50 30.00
PINE SEAT SEA TBEL T FINE 2 33.50 33.50 67,00
FINE WSF WATER SAFETY FINI:" I 7.50 42.50 50.00
REST WCR WORTHLESS CHECK RESTITUTION ], 144,29 0.00 144.29
Money Totals 18 2,118.41 891. 67 3.010.08
The following totals represent - Transfers Collected
COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00
COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00
COST CHI CORRECTIONAL HANAGEMENT INSTITUTE 0 0.00 0.00 0.00
COST CVC COMPFNSATION TO VICTIMS or CRIME 0 0,00 0,00 0.00
COST DPSC DPS FAILURE TO APPEAR COURT COSTS 0 0.00 0.00 0,00
COST FA FUGIV!TE APPREHENSION 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE FUND 0 0,00 0,00 0.00
COST JCD JUVENILE CRIME AND DELINQUENCY 0 0.00 0.00 0.00
COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0,00 0.00 0.00
COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0,00
COST JPAY JUDGE PAY RAISE FEI:" 0 0.00 0.00 0.00
COST Jsr JUROR SERVICE FUND 0 0.00 0.00 0.00
OS/lZ/2009
~b/13/2009 10:10
351-983-2451
CALHOUN CO PCT 5
MOrlr.y II'j~r.!"ibu1..ion Hepor!,
JIISrJO 01 1111 PI ACI ' 1'(:1' :,
The tol Jowinq Coiols r(wre~enL ~ lri;lfl:-;f{-!fs Collectc,'d
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PAGE 04
Pag0
4
tlo/13/2009 10:10
351-983-2451
CALHOUN CO PCT 5
PAGE 05
05/121700? Mone.Y Distribution Heport Pa?e 0
JlISlI CI~ Of THF PI ACf - PC I b
..----------------------------------..----. ---..-----....---.----...-..----------------....-----------------.,.-------..--------
The following totals represo-nt - Jail Cl"edi t Qnd COlmlunity Serv i cC-o/
rype Code Deser'lpt ion Count Retainod Di 5burSP,d Money- rotal,
F]NE PWF PARKS & Wli DllH fINE 0 0.00 0.00 0.00
FINE Sf AI SIAr8ElT FINf 0 0.00 0.00 0.00
fINf WSF WATf~ SAfETY FINE 0 0.00 0.00 0.00
HfST WCP WO~THl[$S CHFCK R[S III un ON 0 0.00 0.00 0.00
Credi t Tota 1 S .; 622&0 20S.00 828.00
The following totals represent - Credit card Payments
COST CCC CONSOUDATFD COURT COSTS 0 0.00 0.00 0.00
COST OIS CDURTHOIISE SlCURITY 0 0.00 0.00 0.00
COST eMI CORRlCT IONAl MANAGEMENT INSTTllllE 0 0.00 0.00 0.00
COST evc COMPENSATION TO VTeTlMS Of CRIMF 0 0.00 0.00 0.00
COST DPSC DPS f.AllURF TO APPEAR COURT COSTS 0 o 00 0.00 0.00
COST fA FIIGIVJl[ APPRFHFNSJON 0 0.00 0.00 0.00
COST IDf INDIGENT IlFH.NSE I'UND 0 0.00 000 0.00
COST .leD JUVENILE CRIM[ AND D[LINQUENCY 0 0.00 0.00 0.00
COST JCPT JUDICIAL AND COIIRT PUlSONNEl TRAINING 0 0.00 0.00 0.00
COST ,ICSf JUSTICE COURI SFCURITY FUNO n 0.00 0.00 0.00
COST \]PAY JUDGE PAY RAISE FEf 0 0.00 0.00 0.00
COST JSF .JUROR SLRVlCE FUND 0 0.00 0.00 0.00
COS1' lAl SHERIFF'S f[E 0 0.00 0.00 0.00
COST PWAf IlXAS PAI'KS & WILOLlFF 0 0.00 0.00 0.00
COST SAr OPS 0 0.00 0.00 0.00
cosr TF TECHNOI..OGY HIND II 0.00 0.011 0.00
COST HC TFC 0 0.00 0.00 0.00
COST TIME lIME PAYMr.N'! f FE 0 0.00 0.00 0.00
COST WRNT WARRANT lIt 0 0.00 0.00 0.00
FFES CSRV COI.i FCIlON SERVJCfS fH: 0 0.00 0.00 0.00
fLES DSC ORIVER SMETY COURSl 01/2008 0 0.00 0.00 0.00
FFrs rill FlI lNG fU II 0.00 o.no IUO
f,.F.S Irrf INDIGENT Fff 0 000 0.00 0.00
FHS SFEE SFRVICf III 0 0.00 0.00 0.00
FEES SURC SUB TITI..r C 0 0.00 0.00 0.00
fINE. fJNf fiNE 0 0.00 0.00 0.00
FINE PWF PARKS & WIUJLJfE FlNE 0 0.00 0.00 0.00
FINE SEAT SfATIlftl FINF 0 0.00 0.00 0.110
HNE I<sr WAI,.!\ SAFfTY lINE 0 0.00 o 00 0.00
REST I<CR WORTlllI.SS eHFCK R[STHUTlON 0 0.00 0.00 0.00
Crndi t rota 1.'3 0 0.00 0.011 0.00
The fo Tl ow; ng tota I s represent - Comb; ned Mane)' ant) Credi lS
CQST CCC CONSOLIDATED COURT COSTS 16 58.62 5(16) 5661J
COST CHS COURTHOIISE SLCUR ITY 16 556? O.()() So.fi9
COST CHI CORRLCllONAL MANA('fMI.N I INSTITUTE ) (l.OS 0.4;; O.~O
COST cvC COMPLNSATTON TO V1CIIMS OF CRIME 1 1.50 13.S0 15.00
COST opse DPS fA IIURI' TO APPEAR (OUR' COSTS !, ';9.50 100.50 150.00
05/13/2009 10:10
361-983-2461
CALHOUN CO PCT 5
PAGE 06
05/12/2009 Honey Distribution Report Page 6
JUSTICE OF THE PEACE - PCT 0
~__.h~__________ ---------~----------^--------~----------~^---------------------^---------^---------~---------- ----------------------
The following totals represent - Combined Money and Credits
Type Code Description Count Retained Disbursed Money- Total s
COST FA fUGIVITE APPREHENSION 1 0.50 4.50 5.00
COST IOf INDIGENT DEFENSE FUND 12 2.25 20.21 22.46
COST JCD JUVENILE CRIM< AND DELINQUENCY 1 0.05 0.45 0.50
COST JCPT JUDICIAl AND COURT PERSQNNEL TRAINING 1 0.20 1.80 2.00
COST JCSF JUSTICE COURT SECURITY FUND 15 14.23 0.00 14.23
COST ,)PAY JUDGF PAY RAISE FFE 12 10.11 57.28 67.39
COST Jsr: JUROR SERVICE FUND 15 4.69 42.24 46.93
COST IN SHERIFF'S FEE 11 55.00 0.00 55.00
COST PWAF TFXAS PARKS & W1IDL1FE 2 4.92 1.23 6.15
COST SAF DPS 3 12.00 3.00 15.00
COST TF TECHNOLOGY FUND 16 60.92 0.00 60.92
COST TFC TFC 6 IB.OO 0.00 18.00
COST TIME TIME PAYMENT FEE 4 50.00 50.00 100.00
COST WRNT WARRANT FEE I 50.00 0.00 50.00
FEES CSRV COLLECTTON SERVICES FFF 7 45B.78 0.00 458.76
FEES DSC DRIVER SAFETY COtlRSt 0J/2006 I 10.00 0.00 10_00
FEES FILl flUNG FE\; 1 25.00 0.00 25.00
FEES IFFF INDIGENT FEE I 0.10 1.90 2.00
FE(S SFEE SERVICE fEE 1 150.00 0.00 150.00
FfES StlBC SUB TITLE C 6 9.00 171.00 180.00
FINE FINE FINE 16 1.450_01 0.00 1, 450.01
FINE PWF PARKS & WILDUFf FINE I 4.50 25.50 30.00
FINE SEAT SEATBEL T FINE 2 33.00 33.50 67.00
FINE WSF WATER SAFETY FINE 1 /.50 42.50 50.00
REST WCR WORTHI.FSS CHECKRESTlTlITlON 1 144.29 0.00 144.29
Roport Totals 22 2.740.91 1.09'1.17 3,836.06
~~!13!2009 10:10
351-983-2461
CALHOUN CO PCT 5
PAGE 07
05117./2009 Money O"isl.,ribution Report Page '7
JlISIJ.n or THF. PF ACr - Pel :,
------------------------- ._______n~~___________HH_______~___________. ._._______________________~H_________________'~V_H_____________
DATE PAyMENT. TYP[ FINES COURT-COSTS m.s I)ONOS RES rTTIITJON OfHFR fOTAl
00-00.0000 . Cash & Checks conectcd 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jai 1 Cn)dits &. Corrm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards 3 Transters 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Tota] o'f' all CollectiQns 0.00 000 0.00 0.00 0.00 0,00 0.00
09-01-1991 Cash & ChecKS Cullected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
,Ja il Credit5 & comm Service 0.00 0.00 0,00 0.00 0.00 0.00 0.00
Crodlt Cards & Transfers 0.00 0.00 0.00 0.00 0,00 0.00 0.00
To!.a I ot a II Col 1 er.tions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0H993 Cash & Checks Co f f ecled 0.00 0.00 0.00 0.00 0.00 000 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transf~r$ 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Tota f of all Co 11 ect ion, 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0.1-1995 Ca,h & Checks Co'j letted 000 0.00 0.00 0.00 0.00 0.00 0.00
.)0 il C"edit., & Co"", Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards &: Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
lot.l of all COllc(:Lions 0.00 0.011 11,00 0.00 0.00 0.00 0.00
09-01-1997 Cash & ChecKs Collected 0.00 0.00 0,00 0.00 0.00 0.00 000
,)ail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit C,rds & lr,nsfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00
lot,] of all Col I~ctions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0J - 1999 Cash & Checks CO II ect.~d 0.00 0.00 0.00 0.00 0.00 0.00 0.00
,Jai I Crer1its &. Conm Serv; ce- 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CF'edit, Cards & Trans rers 0.00 0.00 0.011 0.00 0.00 0.00 0.00
Total of all Coll~(.tions 0.00 0.00 0.00 0.00 0.011 0.00 0.00
09-0:1 -20\11 CO$h & Checks co 11 ectcd 108.01 13Z.00 106.28 0.00 .141.?9 0.00 490.S8
Jail Cr~dits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00
'futal ul all Collediorls 106.01 '[;it. 110 10o.?8 0.00 144, ?9 0.00 490 . 5B
09-01-2003 Cash & Checks Cullecled 0.00 0.00 0.00 0.00 0.00 0.00 000
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Cr~dit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of .11 Collect.ions 0.00 0.00 0.110 0.00 11.00 0.00 0.00
01-01-Z004 Cosl> & Checks Cu 11 oGlell I, I 17.00 881.00 o?UO 0.00 0.00 0.00 2519.50
Jall Crr.d"its &. Conm Servi ce 372.00 2SB.OO 19B.00 0.00 0.00 0.00 020 00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0,00 0.00 0.00
Tulal of ,1'1 Collect'ions 1.189.00 1.139.00 7l9.~O 0.00 0.00 0.00 3.:147 . I'D
TOTALS Ca,1> & Cl>ecks Collected 1,??SOI 1. 0'13.00 627.78 0.00 144.29 0.00 3.010.08
Jail Credits & Comm Se,'vice 372.00 258.00 198.00 0.00 0.00 0.00 020.00
credit Car-ds & TrC:H'lsfers 000 000 0.00 0.00 0.00 0.00 0.00
Total of all Colleclions 1.597 OJ ) ,7.71. DO 825.78 0.00 144.29 (l.00 3.838.08
05/13/2009 10:10
05/12/2009
351-983-2451
CALHOUN CO PCT 5
PAGE 08
Money Distrioution Report
JUST1CE OF THE PEACE - peT 5
Page
B
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $79S,124.23 for 2008 were presented by the County Treasurer and after reading
and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge PFeifer all voted in favor
ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER:
Claims totaling $3,630,509.S2 were presented by the County Treasurer and after reading and
verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge PFeifer all voted in favor.
ACCOUNTS ALLOWED - INDIGENT HEALTHCARE:
Claims totaling $16S,643.82 were presented by the County Treasurer and after reading and
verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge PFeifer all voted in favor.
DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN PRECINCT #4 AS SURPLUS!
SALVAGE AND REMOVE FROM INVENTORY AND TRANSFER CERTAIN ITEMS OF
PROPERTY FROM PRECINCT #4 INVENTORY TO PRECINCT #2:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to declare
certain items of County Property in Precinct #4 as surplus/salvage and remove from inventory
and also transfer certain items of property from Precinct #4 Inventory to Precinct #2.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
0~/21/2Q09 07:57 FAX
-> JUDGE
I4i 003/004
Kenneth W~ Finster
County Commissioner
County of Calhoun
Precinct 4
11
...
May 21, 2009
Honorable Michael Pfeifer
Calhoun County Judge
211S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioner's Court agenda for May 28, 2009.
· Discuss and take necessary action to move items from Precinct 4 Inventory to Precinct 2
Inventory.
;ce:~
Kenneth W. Finster
p.o. Roy 177. ~P"~drif"t_ TY 7'70Sl'l. D,rn'!:lUa t"onnnjQh(hH..i"..J n4r. 1'l;!;1\ '7gC_1:1A1 . Un..... 1'11::1\ "7UC_CJ:::O"
OS/21/2009 07:57 FAX
-> JUDGE
~ 004/004
Calhoun County, Texas
DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM
Requested By: April May, Pct. 4
24-0007
1981 DUMP TRUCK - MODEL DD6D042
3 TON
TERRANE KING MOWER MODEL BAH
TRANSFERRED TO PCT 2 FOR PARTS IN 2003
OR 2004
TRANSFERRED TO PCT 2 NOVEMBER 2005
24-0148
OS/21/2009 07:56 FAX
~ JUDGE
~ 001/004
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
8
May 21, 2009
Honorable Mic/iae1 Pfeifer
Calhoun County Judge
211 S. Ann
. Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioner's Court agenda for May 28, 2009.
· Discuss and take necessary action to remove items from Precinct 4 inventory as
surplus/salvaged.
Sincerely,
~w.~
. Kenneth W. Finster
P.O. Rny 177. S.p~tlrift TY 77QJl1 . IloJhail. ...nft1lft1l;"htn'lh"d ....A4- _ 1''1:''::;1\ ,.,01: '2""'1 _ u__. i''7Ln ,.,o~ ~LI\"
OS/21/2009 07:56 FAX
~ JUDGE
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: Dept. 570 - Precinct 4
Requested By: April May/Commissioner Finster
IilI 0021004
Inventory Reason for Surplus/Salvage
Number Description Serial No. Declaration
24-0080 Air Compressor Scrap d
24-0195 Radiator Scrapped
24-0133 Stake w/Surveyor's Markfn s Scra d
24-0069 1150 Gallon Diesel Tank Scrapped
24-0064 2000 Gallon Diesel Tank Scrapped
24-0078 1000 Gallon Gas Tank Scrapped
24-11146 105 Gallon Gas Tank Scra ped
24-11248 1967 Model M416 Trailer Scrapped
24-0268 Welding Machine Scrapped
24-0113 Case S80K Backhoe Loader 8KT 17SS98 Auctioned 11/0S
24-0122 Rhino Flex Wing Mower 10098 Auctioned 11/06
24-0273 Thumb 8H SOOO w/claw Auctioned 11/05
24-0247 Software Upgrade Office Pro V Scrapped
24-11299 Software - Office 2000 Pro Upgrade Scrapped
24-0282 Radio-MOSTAR (Sto,ed, No gOOd) 436HMQ1028 Obsolete
24-D14S Radio-Maxtrac Hlghband Mobile 428AQY397S Obsolete
24-0224 Radio-G.E. Ericsson Monogram Mobile 9430427 Obsolete
VHF
24-0232 Radio-G.E. Ericsson Monogram Mobile 9432779 Obsolete
VHF Radio
24-0237 Radlo-Kenwood TK 760H Mobile 4S 801004S4 Obsolete
Watt
24-0241 Radio-Kenwood TK 805001469 Obsolete
24-0253 Radlo-GM300 15- TWW32SY Obsolete
24-11264 Radio M1ZZS 869FSX1707 Obsolete
24-0266 Radio VHF 8-Channel 188FXA615O Obsolete
24-0271 Radlo-M122S Mobile VHF 869FXN1707 Obsolete
24-0048 8arrel8ack Chair (2) 2 OF 3 8ROKE -1 REMAINS Broke
ON INVENTORY
24-0196 Barrel Cherry Brown Chair (1) 1 OF 4 BROKE - 3 REMAINS Broke
ON INVENTORY
24-0108 [2)2000 Gallon Underground Tanks Scrapped
24-029S 1999 Chevrolet S-10 lGCCSl447XK179548 TO BE SOLD AT AUCTION
24-0261 1997 Ford F250 3FTHF2SH3VftnA51217 TO BE SOLD AT AUCTION
24-11336 REPEATER TOWER DISMANTLED, REPLACED WITH
COMMUNICATION TOWER
24-0331 ACCUMULATING COST FOR REPEATER TOWER DISMANTLED, REPLACED WITH
TOWER COMMUNICATION TOWER
24-11326 1998 CHEVROLET JI TON 2GCEK19R6W1269477 TO BE SOLD AT AUCTION
BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch that the
following Budget Adjustments be approved. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
Court adjourned @ 10:35 a.m.
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