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2012-08-09 Regular August Term Held August 9, 2012 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE IT REMEMBERED, that on this 9th day of August, A.D., 2012 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil Fritsch Kenneth W. Finster Anita Fricke County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. 08/02/2012 14:50 ft>Y.) P.001l004 202 6 ANN ST, STE B PORT LAVACA, TEXAS 77979 Phone: 361.553-4610 Fax: 361-553-4614 CALHOUN COUNTY AUDITOR'S OFFICE Fax To: COMMISSIONERS' COURT From~ PEGGY HALL ASSISTANT AUDITOR Faxl NA Date: August2,2012 Phonll' NA PagMI 4 InOluding this page R., FUEL BIDS TO BE AWARDED OCt 0810912012 Cl Urgent Cl I'or Review CJ PI.".e Oomment Cl Please Reply Cl Please ReClfcle . Message: Please see attaohed bid tabulation for fuel bids-bulk delivered beginning 08/16/2012 and ending 09/15/2012. Bids will be considered for <!.Ward during Commis.sioneJ;'s' Court on THURSDAY, AUGUST 9, 2012. FUEL - BULK DELIVERED DIEBEL OIL COMPANY :INC was the LOW Bid In the event of TIe 8lds, the winning bid Is determined per the r,xas Local Government Code 262.027Cb). AWARD BIDS FOR FUEL TO BE DELIVERED FOR THE PERIOD AUGUST 16, 2012 THROUGH SEPTEMBER 15, 2012: Diebel Oil Company Inc was the low bid for Fuel - Bulk Delivered. A Motion to award the low bid was made by Commissioner Lyssy and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. .. !Ii ~ N i (j N 'l; - - .. ~ i! ~ I I~ ~ ~ it N '" iN N I~ - I~ - ~ ~ ~ ~ as .., E! ." E '8 E .., e ~.g :;,g ...g ~,g ja ja !a ja 0;1 'i~ l3 e ~ ii~o; !!J 8l1S f3~ 8l '0 (/) '0 c III Q C Q III W C :J.iIl 3.11 III C III 3'- d'- = ~t ~t (J .a- .a- : z C 2!i!i I~(J~(J I ~.! a~ iii:" Ei!~ f~ if-J = l:I.:5 l:I. ..... ~j ~~ ~j ;J ... ill!: 3 0 fa 8l ~ ~ w cj (j c:: 6i 0 ii:; ~ ! ~ 8 fa d 0: ~ U ..J ~. .. ~ W B :J 0 I Cl II ~ I W 8 ~ ~ ~ C/) @ 0 tIl ::l == Cjl ~ ...J I w ::l irl z ::l u.. ::J ~ u.. Ld ~ ::l I ~ 13il! ~ I! is ~ N ... IS N - I ~ ~ IP '" l;f i ~ ~ II~ a '" .,. ~ ~ II i !:: ~ \700/<1:00' d (~~ LS:\7 L <1: LO<1:/<1:01BO. 08/02/2012 14:51 ft>Y.) P .0031004 07/28IZ01i! 08:11 (fill) t' .U\I<[IUWI CAI.8NClUIIY. 1EXAIIII Ef. Di~tD_,_. ___- INVlI A liON TO BID lIB lIE. ... IAMHl ....11 ... tAWACA 81 mM _"'11 ....- -I. ,-- ~1'l1 J IX m.m IIElllMlflllM; AIJGUi!I'I' fO, 2012 ""111; $Ef"'rIlM~i:fI! 15. "0'2 YOU AM INVIT~D TO 81,11"'1" " Ill:> ON TH~ A8<l'11 n'IlM TO, M/f:HA".. J "Pili".". OAI.ItQl)1( COIJNTY JlI~II" 111 'ANN 'T. ~R/l1'1..0"R. "0011I101, I"QIOlT I..AlliI'''' 1'X ".T. IIOs stlOV41IR flUIIM1TtltJ IN A..'~1.1l0 ~NVRI..Opt;. P,^IN~vMAAKlltJ: ....Ull> '11'0 f.1l!~1JiIiIliIii---".'-; ElID$ ARE DUIi! AT THE JUPO!" OFFICI! O~ OIll'.'Oltl!l i 1~IO" AU, THUff'bAY, AUGUST I, 2M' 1110$ WI..L Ie "W..ROIO A'I"rHI 'cOWo.1IS'IOllllW' ~/lT M~IlTtNQ ct.; l'?tUlt$DAY. AUGUr"" 11I11 ' . TH! ~1.0cK 1/1 TH. OOUHrV JU~IJ 0fI"01'4 THE OF~I(llAl. C.OCK THo'.T Will. II!i USSD IN Il!TllltMNI~ THe TIME THA" A elo Ii Al!'C!lVl!iC IINO TH' TIMlI TII.'I'l' 111I/l W11.l. Iii OP!NeCl, 0108 RiiCllIVliOIlF'l1i'l. 'tHe QPENINli TiMIi'v.nu. 1lI1'1e'IUIIN!tJ UNOPeNSD TO Illtltl&P\, THI COMMI8810NI!!\s' (j~A" qaltRVI~ THIlIII<:lHT1O WAlliS Tl!:CHNlc.o.LITII~JI~T AMY OR ALL MitiS. TO AC~II"7 THE BID ClUMIl'l MOllT AI)VANfMlIJOllS TO OAI.j,jout/ OOl.lNTl' AMlnClIlll ,'~. eo... J>ltlOlIN l:l.l1IIRMINI/IG WHIOH 1'1;\. WII.I.Il! MO'" Io,QVANrAG!OUll 1'0 'tHI! OOUNTY. THe eoUNTV C, CALHOUN. TlXA. 1$ AN r,QUf.l.IMfOLOYMENT OPPORTVNITY IMPLOYllR TH! (JOuNTY 00!8 NOT OIlORtMINATI ON 1H! BAttl O~ MCR, OOl,O/l, .....1.,ONl'.I. Ol'llOIN. SEX. AliI..IClIOr><, All! 01'\ H,oI,.tJIOJIPPBO ll1'ATU$ ,N IMlOlOYI/l!NT 01'1 THI 10110'1111101/ OF IIllllVlClie. ",.," .~I " MDJfJM . ,uu..aulJ(lIIIIl.lv..,n IlM$4f1'!1!1ff!1'f VAlIIOut IlI'tl~r '01 OOI,lN'tY "'.~ TAMKI NMllM'tIIlN VAlIIOU' . --~~---------~------~---------------~~----~---- ~.~1R/JJl (lIB.101. PUIDL ~~OEUVC~Y mUlt be lI\.d,l1,/thl~ 24 h"ur. .lter ,....lyl~~ or~r from the Counly D~~.rtrj,.ntl'llh. qu.ntHy ~rd."d, II vondDr .lnn0l4.lIvet wlthln 24 nou,. or ,.fu... to dalIVar, lhl Oounly Dapallm,/II wnt oRler trom lhti naK\ i~w.lt 1l1M6r. ..PFlIOe Per Gallon MUS'!' INCI.UDE sllf.,. and oherQa'lnol~;;Jjnq all T'~6~"" 1m. Coulltf I. nOIll>\tmPl fl'Q'" (for 'llImple: to,to Slit, ElfcIIItI "IX, till. tllllve')'ll'!nvlromn41nlll F.... Faderl' on lIplN AIG<lYery Pe" end fI.dellll LUSn'l\l ~..FRi; F~OM WATIJIl AND St.:sPEND~D MATTER IDIJIJ.J. JlNIT PB&f OAU.ON "-'t. 3.4,p ~-~~~~-------~~~--~-~---~------~-~~----------~~ ll.-Jat"ltmNIi, DO'tJLAR UNL~~ OAIOl.tHB ....l)l!~IV!l'tY muettl m'd.lVllhln a.. hou,. ..n.r llu.lvlng order f,om fh. Oounl;' Oap.iil'll.ntl" the quantity ~rd.tlld If v'ndor Olnn(l\ d.llvl' wlth1l'\'24 hnUIl or "tuu, 10 dlllq't, (h~ Oo"nly Oepljtlh\ftI\\ WIll o''''r flom the n.Kt IOWllt 1:I1e/.er, ..PRroe Per G~lIon MU6T INOl.l.Dl.J1 '- /Ii1d Qhlrg" In'l~dlng ell T,*,I""III, oounty 1& 110ltX<lh\pl tl'O'" (10/ IlI8ITlple: $0.20 I9late !ltt1IM rex, Stet. O.lIv"ry/E!nqlrOl1rnttnlal Fe... I'ed~t" 011 Spill ~~v'lY F_ ana Foa.r., I.V$T T.~) ...'I'Il!!! I"ROM WATeR AND 8U6PENQIID MATiER AND A MINIMUM OCTANE O~ ~7 (AVERAGle; ME'IHOD! lDJJI UNIT PRlt;S GALLON -If ':3. -a~ IIAttlFa <t.. :<'-/;L d 16&a1Y-:.eOOM1'LJr7ll'l21J.'~~/I)-LJ.' :.r-:~--~~~b7r'~_~iJt'~-;P4~Lj IWIeUlT MYfXcmJIIl Jl1lE..MIIlIIA"'''_ "'T -hU'*~.r, ,IU'~ Re, 7.O1~ ... ....W. 08/02/2012 07/26/2012 14:51 08:14 f~) ft>Y.) P .0041004 P .00:2/004 CALHOUN GOUNTY, TEXAS BID 811ET- IfII.UULK DRIVEllED INVITATION TO BID , BRlDER 8UN COAST BRounCES II1B 8 WEllS EDNA BID ITEM IFUEL-BULK DEUVfllED IX 71861 ~ PlllIODRIOM: AUGUST 1~. 2012 JlfmJDlD: SEPTE!MIlE" 1$,2012 YOU AIII!.INVITl!O TO SUIlMIT A lib ON TH!! A!QVI!.ITIlM TO: MIOHAI/. J PI'B/PliR, CALHOUN COUNTY JUDGE, 211 S ANN Sf, all" Fl.QOR, RQOM a01, POlfnIIVAl1A TX 77#71 IIIOS SHOULD 1111 SUIlMITTIlP IN A SEAlED ENVeLOPE! PLAINl. Y MARKED: SEALED BID- lfiJi:"WlpLk DBiJftiii~p , BID8 Aile!! !lUll AT TH! JIJDQl!'8 OFFIOI! ON Olt I!FOll!;, 1D:OD AM, THURSOAY, AUGUST 2,2012 liDS WILL DE AWARDED ATTHI! COMMISSIONERS' COURT MEI!TING ON: THURSDAY, AUGUSTS, 2012 THll c;LOc;KIN THE OOUNTY JUPU'S OFFIOIi IlITH!! OFFICIAL OLOCKTHATWILL 811 US!O IN DETeRMINING THI! TIME THAT A BID IS RItOIlIVI!D AND THE TIME THAT BIDS WIl.L II! OPENED. BlOB REOEIV!D A~T!R THll OPENING TIME WILL BE RIiTURNED UNOPENED TO aIDOER. THE COMMISSIONERS' COURT RESERVESTHE RIGHT TO WAIVIITl!CHNloALITIES, REJ~OT ANY O"ALL liDS, TO ACCEPT THe BID DEeM!!D MOST ADVANTAGEOUS TO CALHOUN cOUNTY AND TO se THE SOLE JUDGE IN DETERMINING WHICH BIDS Will. BE MOST ADVANTAGEOUS TO THE COUNTY. THO. COUNTY OF CALHOUN, TiXAS II! AN l!QUAlEMPLOYMiNT OPPORTUNITY EMPLOYiR. THe OOUNTY Does NOT t1IS0RIMINATIl ON THE BASIS O~ MOE, COLOR, NATIONAL O~IGIN, SEl(, RELIGION, AGE OR HANDlOAPFED STATUS IN ElMPlOVMENT OR TH! PROVISION OF SERVICES. . 1/JI'7'ItM, PUIIo.IULK D/il.IVIRID DlI1'AR't'MilN7't VARIOUS i>>ILlVIllfY POI COYN'I'Y flU!!L TANKlI Dllsr/NAP/IIN VARIOUI ---~------------------------~---~-------------- IfsDfFlD"TIONS: DIBSJIlL FUEL ~~OELIVIiiRY must be mads wlthln 24 houri .fter reCeiving ordlr from the County Oapartmonlln the quanUty ordered. If vlndor cannol deliver wllhln 24 houre or retuses 10 deliver, Ihs Counly Department will order from lI'll next law..1 bidder. , ....PAICE Per Gallon MUST INCLUOE ell fees and charss81noludlns III T.x../Feea Ihe County I. nol ax.mpt from (for example: $0.20 Stlt, ExaiIB Tlx, state Dallvery/Envlronmental F.es. Fedsrel 011 Spill ReOovery Fsss end Federal LUaT Tex) >~FREE FROM WATER ANI:> SUSt>ENDED MATTER t)N/T GALLON UNIT PRIC~ .3~e ------~---------~-~---------~--~--------------- SP~CI/:lCA1'tONIJI REGULAR UNLEADED GASOLINE ~>bE~IV!RY mutt b$ made wlthln 24 houra ef!$1 receivIng arder from the COynly Dsparlmenlln the ql.lanllty Ordelta. If vendar cannal deliver within 24 hours or refUGee to deliver, In! county tllPlrtment will order from the nsxt loweet blddar, ....PRiCE Per Galli'" MUST INCLUOE ill feils and ahargN Inoludlng allT.Kee/Feet the County Is not lll<<lmpt from (ror IKemple; $0.20 Stete EKole& Tall', a"le DellverylEnvlronmMtIIl Fees, Federal 011 Spill ReaavlJ}l Fees and federal LUS1'Tex) , >>FRE!E FROM WATER AND SUSPENDEO MATTER AND A MINIMUM OCTANE OF 87 (AVERAGE! METHOD) J/tJJI ~Jr PRICE . . GALLON ~ q =..., ~~:~~:"---BT~::~ PIllIiTNAME: ~~~ ----.:tlI!!:... mttllllNENUMBE:-3]; 1- ?fI..! ~..r;2.<J P1.EA8E uar ANV EXCEPlION8 fO 11E ABOVE lPE\lflCAflONS: Thuradoy, July 26, 2012 IlIIII:A 1IIl1lO181 Rf"llIlfS MEMORIAL MEDICAL CENTER REPORT: Jason Anglin: Memorial Medical Center presented their monthly report for June, 2012. June's financial operating resulted in a net monthly loss of $116,937 which decreased net income for the year to $124,000. The highest revenue month was May with June being the revenue lowest month so far this year. Operating indicators were below May levels due to low patient volume activity during June. With the recognition of a probable reduction in the Disproportionate Share Hospital (DSH) payments that MMC will receive during 2012, MMC recorded an approximate $80,000 reduction in DSH revenue in June. This will result in an approximated $12,000 reduction per month in DSH revenue. The beginning DSH payments were to be $564,000 for 2012 and have been revised down to $421,400. This resulted in a $36,000 loss for the month. Due to reform in the DSH program, MMC will have have to start doing its own Intergovernmental Transfers to the State beginning October 2012 to receive the $421,400 from the DSH funds. Waiver 115 Program is still being developed. The Waiver committee will be meeting with Amanda Simmons from Harris County Hospital District on the development of MMC's plan for the Waiver program. As part of the Physician Recruitment: Family Practice/Obstetrics, candidates are hosted and interviewed by MMC. The OB physician candidate who was hosted by MMC in April is completing a residency program and will be available to start around August 2013. Another OB candidate will be hosted on August 3" and will be available to start around August 2013 after finishing residency. The State inspected one of the two (2) boilers at MMC. Upon inspection, some of the internal coils were leaking and rusted. The State passed the boilers but they will need to be replaced. MMC is in the process of obtaining proposals for the replacement of the boilers unless it is feasible or possible to replace the internal components of the boilers. Judge Pfiefer: When Waiver 115 is completed, it looks like it will have a large emphasis on EMS. It looks like it might be beneficial to the ER. Jason Anglin: It should be very beneficial to the County and to MMC. It should help with the physician recruiting needs as well. Commissioner Galvan: Was there a good attendance at the conference? Jason Anglin: Two hundred and fifty (250) were invited to attend and had a full slate of conference attendees with another three hundred (300) listening in. There are still a lot of things that need to be worked on. Memorial Medical Center - Port lavaca, Texas CEO Report July 19, 2012 Financial Results: In June we had a net loss of $116,937 decreasing our net income for the year to $124,428. Overall volumes were low in June with census at 14.4 compared to 16.4 for May. After experiencing our highest revenue month in May we had one of our lowest revenue months in June. In addition June was negatively affected by changes in the Disproportionate Share Program. Chanl(es in (Disproportionate Share prol(ramJ DSH Historically, the Disproportionate Share program or DSH was funded by the seven largest public hospital's in Texas making Intergovernmental Transfers to the State (IGT) with the State thereby obtaining federal matching funds and funding all hospital's that qualify for the DSH program. With recent changes in Medicaid Managed Care and the transition of the former UPl program to the new Waiver 1115 program, the transferring hospitals that funded the program would no longer fund the program without reform to the payment formulas. Changes to the DSH program are occurring as a result of this reform and impact MMC in two ways. First, for 2012 our DSH payments as is stands currentiy in this reform process will decrease from $564,000 to $421,400. As a result of this development, we have recorded an approximate $80,000 reduction in DSH revenue in June to reflect this development. On a go forward basis this will result in an approximately $12,000 per month reduction in DSH revenue. The second way MMC will be negatively impacted from this reform is that MMC will have to start making IGT's in the quarter beginning October 2012 to receive MMC's DSH funding. UPl Prol(ram I Waiver 1115 Prol(ram Next week the Waiver committee will meet with Amanda Simmons from Harris County Hospital District on the development of MMC's plan for the Waiver program. Phvsician Recruitment Back in April we hosted a visit by a family practice with OB physician candidate. This candidate is in a residency program and will be available to start around August 2013. We remain in contact with this candidate. On August 3" we are hosting a visit by another family practice with OB candidate. This candidate is also in a residency program and will be finishing up in 2013 and be available to start around August 2013. Phvsical Plant Issues: Each year MMC's two boilers are inspected by the State. Last week one of the boilers was inspected. For this inspection, a mechanical vendor "opens" up the boiler for the inspectors. Unfortunateiy, during this process internal coils were found to be leaking. The State passed the boiler for this inspection, however, according to the mechanical vendor the internal coils cannot be repaired and the boiler will need to be replaced. Next week our other boiler is scheduled for inspection. Both boilers are the same age. At this time we have started the process of obtaining proposals for the replacement of the boiler or boilers. Medication Dispensinl( Svstem in Emerl(enev Room The Medication Dispensing System purchased for the Emergency Room is now partially installed. The system is expected to be fully operational by September. We also received $10,000 from the Calhoun County Medical Foundation to go along with the other grant to pay for the Medication System. Other Mise hospital proieets/aetivitv 1. Laurie Harvey is directing efforts to review and update our Human Resources and Administrative Policies. We have obtained HR Policies from another hospital and plan on doing a lot of updates to our policies. 2. This week we presented our 2013 proposed budget at the County Budget Workshops. 3. Maintenance is currently going thru and systematically painting patient rooms and completing minor repair work in the rooms. Information on Board Items: 1. We have posted for closed sessions. 2. I have on the agenda for consideration of engaging John Self Inc to recruit a Practice Administrator for MMC. Respectfully, pt Jason Anglin, CEO Memorial Medical Center Memorial Medical Center CFO Report Month of: June 2012 Overview: June's financial operations resulted in a net monthly loss of $116,937, contrasted with the budget expectations of an income of $22,703 for the month. Operating indicators, in general, were down under the May levels. Patient revenue was the lowest so far in 2012, as were the total expense levels for the month. The major causes of the monthly operating loss relate to the low patient volume activity during June and the recognition of a probable reduction in the Disproportionate Share (DSH) payments that MMC will receive during 2012. Further explanation on the DSH program payments is provided under the income statement comrnents, below. Statistics: For the month, total hospital inpatient days were down 76 days from May's totals. Acute days were down 50 days while swing bed days were down 26 days. Average Daily Census was down to 14.43 ADC. Average length of stay increased to 4.07, for a year-to-date total of 3.89. Observation hours were down almost 157 hours. Significant volume decreases from the prior month were recorded in Swing Bed days, Observation hours, ICU days and births. Also recording reduced volume from the May activity level were the areas of surgeries, lab, radiology, respiratory and physical therapy procedures. Balance Sheet: Cash showed an increase from the prior month, up by $757,300. MMC received 6 rnonths of outstanding DSH payments of over $180,000 during June. Also in June, MMC recorded deposits of the Meaningful Use incentive payment of $177,500 and 3rd quarter UPL payments of $114,000, while distributing a low monthly amount of under $800,000 for the month, increasing the cash balance. MMC has $2,659,350 in cash, consisting or $2,159,350 in Operating Funds and $500,000 in CD investments, providing almost 52 days of cash on hand. MMC continues to monitor what the impact would be on its cash balance if the estimated amount due Medicare were to be taken frorn its current cash balance. The impact is shown, below: Februarv March April Mav June Cash $1,904,095 $2,397,100 $2,601,450 $1,902,036 $2,159,356 Medicare Payable $1,112,772 $1,154,782 $1,155,303 $ 419,138 $ 396,567 Net Cash After Deducting Medicare Payable $791,323 $1,242,318 $1,446,147 $1,482,898 $2,262,789 Estimated Cash increase / (Decrease) From the Prior Month $ 42,140 $450,995 $203,829 $ 36,751 $779,891 Following the May payment of the initial 2011 Medicare Cost Report settlement amount, the estimated 3rd party liability is the lowest level it has been for over a year. Income Statement: Gross patient revenue showed a decline of over $874,000 from May, due to low patient volumes, as reported. Reductions of revenue were down from May's totals, a $347,300 decrease. Total expenses were down from the prior month by over $256,100, with salaries, benefits and supply expenses showing the largest decreases from May. During the rnonth of June, MMC received additional information regarding the expected DSH payments MMC should expect to receive during 2012. While this program is still in a state of flux and has NOT been finalized, as to the amount of DSH payments nor the funding source of the IGT payments that produce the DSH payments to the participating hospitals, MMC has chosen to book expected DSH payments based on the most current, and conservative, DSH information (a THHS letter dated June 13, 2012). This resulted in a six-month year-to-date reduction in reported DSH revenue of approximately $80,000. This reduction in revenue was recorded during June. This will continue to impact future 2012 months by recording approximately $12,000 iess per month in expected DSH payments than expected based on earlier (March 2012) communications. 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(I) (I) (I) !1~;:j~ Ii:ilu5lu zz;<';z ffi ~ o z o ~ ~ F " ~ ~ ~ Memorial Medical Center Income Statement For the Month Ended JUNE 30, 2012 Current Period Revenue Fiscal Year To Date Actual This Budget This Last Year Month Month Actual Actual YrD Budget YTD Last Year YTD $1.202,749 $1,403,735 $1,129.976 Inpatient Revenues $8,496.981 $8,422,410 $7,495.577 $3.017,038 $2.781,930 $2,973.520 Outpatient Revenues $19,032.342 $16.691,579 $16.702.845 $4.219,787 $4.185,665 $4.103,496 Total Patient Revenue $27,529.323 $25.113.989 $24.198,422 Revenue Deductions $2,154.587 $1,757,733 $1,724,555 Contractuals $13,789,942 $10.546.398 $10,896,474 $59.930 $175.941 $54,617 Charity $446,026 $1,055.646 $512,162 $37,156 $43.800 $78.224 Indigent Care $141,203 $262,800 $484,151 $35,432 -$47,202 -$46.268 Disproportionate Share -$210.712 -$283,212 -$277,660 $669.070 $568,606 $602,624 Bad Debt $3.907.145 $3,411.636 $2,682,221 $2,956,175 $2,498.878 $2,413.852 Total Revenue Deductions $18.073.604 $14,993,268 $14.297,348 $1.263,612 $1.686.787 $1.689.644 Net Patient Revenue $9,455,719 $10.120,721. $9.901.074 $36,456 $32.733 $30,435 Other Operating Revenue $221.561 $196,398 $226,429 $1.300,068 $1.719,520 $1.720,079 Total Operating Revenue $9,677.280 $10.317,119 $10.127.503 Current Period Operating Expenses Fiscal Year To Date Actual This Budget This Last Year Month Month Actual Actual yrD Budget yrD last Year YrD $650.816 $684,422 $625,449 Salaries & Wages $3.954,720 $4,165.735 $3.913.630 $171,254 $207.548 $185.977 Employee Benefits & PR Taxes $1.323.646 $1,235.852 $1.259,676 $334,836 $265.681 $285,555 Professional Fees $1.816,304 $1,622,282 $1,602,375 $117,271 $126.392 $167,922 Purchased Services $967.964 $754.667 $819,201 $173,031 $201.248 $203,803 Supplies $1,251.241 $1,207,488 $1.170,039 $5.015 $7.367 $3,350 Insurance $25.805 $44,202 $23,675 $58,575 $40,327 $59,864 Utilities $280.938 $241,962 $302.725 $25.748 $95,620 $150,566 Other Expenses $387.614 $601,355 $669.563 $1,536.546 $1,628.605 $1,682,486 Total Operating Expenses $10,008,232 $9.873,543 $9.760.881 . $83.111 $95.620 $73.260 DeprecIation $504,281 $573.720 $432.766 $1.619.657 $1.724,225 $1.755.747 Total Expenses $10,512.513 $10,447.263 $10.193.647 -$319,589 -$4,705 -$35.668 Net Operating Income I (Loss) -$835,233 -$130.143 -$66.145 Non Operating Income / (Exp) $272 $944 $643 Investment Income $1.956 $5.664 $4,089 -$1,938 -$4,678 -$2,597 Interest Expense -$12.398 -$28,068 -$16,129 $0 $2,500 $0 Contributions and Grants -$2 $15.000 $75 -$20.866 -$111,284 -$86.003 IGT Expense -$272.240 -$667.704 -$585,114 $225.184 $139,926 $126.796 Service Contrlbutlon by SOH $1.242.343 $839.556 $782,667 $202,652 $27,408 $38.839 Total Non-Operating Revenue $959.659 $164,448 $185.589 -$116,937 $22.703 $3.171 Total Net Income / (Loss) $124.428 $34,305 $119,444 -2- '" ~ ~ o ~ '" I> L.o o~ Q) .e M 0 E:: W I~ 't:l Z \J C ::J "l:"'" cu' ~ ""';I "l:"'" 01-0)> ~~~~ Z +:l C '" W CU:+:l"C"l:"'" 'i: .fI 0 "l:"'" o en 'c +'(). 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U <s~g a D>-- D D D -5- MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 06/30/12 MONTH DESCRIPTION DEPT BUILDING EQUIPMENT TOTAL 01/12 N/A - - - SUB tOTAL JANUARY - - - 02/12 MEMORIAL WOMEN'S CENTER 027 33,665 - 33,665 SUBTOTAL FEBRUARY 33,665 - 33,665 03/12 ADDED TO MEMORIAL WOMEN'S CENTER 027 420 - 420 SUB TOTAL MARCH 420 - 420 04/12 HOT WATER STORAGE TANK 13,319 - 13,319 SUB TOTAL APRIL 13,319 - 13,319 05/12 N/A - - - SUB TOTAL MAY - - - 06/12 AUTO SCRUBBER ADFINITY 065 6,770 - 6,770 ACUDOSE AUTOMATED DISP MED SYS 038 60,532 60,532 CODING REFERENCE SOFTWARE 055 11,084 11,084 SUB TOTAL JUNE 78,385.40 - 78,385.40 TOTAL $ 125,789.66 $ - $ 125,789.66 -:6- MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE JUNE, 2012 AGED TRIAL BALANCE: ORIGINAL - Based on lime of admission I FINANCIAL CLASS :0 30 31> 60 612:90 91> 120 > 121 TOTAL MEDICARE $ 1,708,841 462,797 251,666 121,542 618,083 3.162,929 % 54.0% 14.6% 8.0% 3.8% 19.5% 36.9% MEDICAID $ 518,410 137,961 134,462 56,589 111,479 958,901 % 54.1% 14.4% 14.0% 5.9% 11.6% 11.2% BCBS $ 280.728 150,234 95,796 68,865 156,945 752.568 % 37.3% 20.0% 12.7% 9.2% 20.9% 8.8% COMMERCIAL $ 663.054 278,782 182,963 130,860 492,621 1,748,280 % 37.9% 16.0% 10.5% 7.5% 28.2% 20.4% PRIVATE $ 615,989 516,437 401,410 181,203 205,177 1,942,335 % 32.9% 26.6% 20.7% 9.3% 10.6% 22.7% TOTAL $ 3,809,141 1,546,212 1,066,296 559,059 1,584.306 8,565,014 % 44.5% 18.1% 12.5% 6.5% 18.5% 100.0% NOTE -~ Amounts and percentages may sum to '+' or '-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: DECEMBER 2011 JANUARY FEBRUARY MARCH APRIL MAY JUNE GROSS 62.83 65.39 63.57 60.16 59.84 58.54 56.09 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER #REFI #REFI #REFI #REFJ #REFJ #REFI AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ACCOUNTANT'S REPORT I FINANCIAL CLASS I :0 30 31> 60 61> 90 91 > 120 > 121 TOTAL MEDICARE $ 1.560,413 356.156 158,880 70,154 363,984 2.509,588 . % 62.2% 14.2% 6.3% 2.8% 14.5% 29.3% MEDICAID $ 469,222 156,789 132,956 61,423 112,474 932,864 % 50.3% 16.8% 14.3% 6.6% 12.1% 10.9% BCBS $ 264,037 106,296 24.767 6,464 14,125 415,690 % 63.5% 25.6% 6.0% 1.6% 3.4% 4.9% COMMERCIAL $ 632,695 260,485 127,877 69,538 287,211 1,377,805 % 45.9% 18.9% 9.3% 5.0% 20.8% 16.1% PRIVATE PAY $ 706,718 714,558 654,841 358,931 . 781,236 3,216,284 % 22.0% 22.2% 20.4% 11.2% 24,3% 37.6% IN HOUSE $ 238,278 580 492 98 33,763 273,211 % 87.2% 0.2% 0.2% 0.0% 12.4% 3.2% CREDITS $ (160,427) - - - - (160,427) % 100.0% 0.0% 0.0% 0.0% 0.0% -1.9% HOME HEALTH $ - - - - - - % TOTAL 3,710,936 1,594,864 1,099,813 566,608 1,592,793 8,565,014 % 43.3% 18.6% 12.8% 6.6% 18.6% 100.0% NOTE -- Amounts and percentages may sum to '+' or '-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. - 7- , . ,__, I' Vi" w ~ <l: :z: u v> v> o "'N 28 wN :Jw 22 w,,! > w '" 2 <l: o Vi >- :J: 0. 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OL1"tOOrlU1 000000 " w '3= >- . ~ .200 0'2 ~ ro tn ~i:"2 o o ,,; M '" '" ::! ~ ,. o o o n o o i::O '" 00 !i' ~ ,. o o o n N o .; 00 00 ;;I' 00 n' ~ " o o o n 00 00 <ri o << '" o N '"' ~ ,. o o o n 00 '" ~ n 0' 00 N n' ~ ,. o d o n 00 00 .; '" 00 ,j 00 '" ~ ,. o o ~ ~ g J- MEMORIAL MEDICAL CENTER CHECK REGISTEH 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUl~BER DATE A!!OUNT PAYEE RUN DATE:07/18/12 TJIolE:09:21 PAGE 1 GLCIiREG ---~-------------------------------------------------------------------------------------------------------------------------------- A/P 148702 06/08/12 200.76 PHILIPS HEALTHCARE AlP 148703 06/08/12 7,066.00 US FOOD SERVICE A/P 148704 06/08/12 148.52 PHAlU~EDIUll SERVICES LLC AlP 148705 06/08/12 500.00 ARUP LABORATORIES AlP 148706 06/08/12 494.75 WHOLESALE ELECTRIC SUPP A/P 148707 06/08/12 647.20 CENTURION I,IEDICAL PRODU A/P 148708 06/08/12 .00 VOlDED A/P 148709 06/08/12 .00 VOlDED A/P 148710 06/08/12 1,589.21 DEIUTT POTH & SON A/P 148711 06/08/12 200.00 lULLIA!! E HEIKAHP, TRUS A/P 148712 06/08/12 495.00 WILLIA!! E HEITKAI.IP, TRU A/P 148713 06/08/12 53,498.74 1~~C EMPLOYEE BENEFITS A/P 148714 06/08/12 33,889.89 I~ORRIS & DICKSON CO, LL A/P 148715 06/08/12 425.00 ROGERS HOllE MEDICAL A/P 148716 06/08/12 1,059.60 ALLIED WASTE SERVICES # A/P 148717 06/08/12 1,812.82 LUlUNANT ENERGY COMPAIIY A/P 148718 06/08/12 192.00 RAUSHANAH HONDAY A/P 148719 06/08/12 350.00 SIGN AD, LTD. A/P 148720 06/08/12 67.74 GULF COAST HARDWARE / A A/P 148721 06/08/12 1,564.50 ALCON LABORATORIES INC A/P 148722 06/08/12 350.82 ARROl'1 INTERNATIONAL INC A/P 148723 06/08/12 955.85 ARTHROCARE MEDICAL CORP AlP 148724 06/08/12 2,362.58 AT&T IIOBILITY A/P 148725 06/08/12 132.00 C R BARD INC AlP 148726 06/08/12 1,081.35 BAXTER HEALTHCARE CORP A/P 148727 06/08/12 23,648.41 BECKlW; COULTER INC A/P 148728 06/08/12 38.25 BOSART LOCK & KEY INC A/P 148729 06/08/12 25.00 CAL COM FEDERAL CREDIT A/P 148730 06/08/12 27.56 CHUBB A/P 148731 06/08/12 198.00 CITIZEMS HEDICAL CENTER A/P 148732 06/08/1Z 143.49 CONl~ED CORPORATION A/P 148733 06/08/12 707.23 COOPER SURGICAL INC A/P 148734 06/08/12 39.53 CPSI AlP 148735 06/08/12 3,300.56 SIEMENS HEALTHCARE DIAG A/P 148736 06/08/12 271.52 DIVERSIFIED BUSINESS SY A/P 148737 06/08/12 79.95 DLE PAPER & PACKAGING A/P 148738 06/08/12 405.00 ENV SERVICES INC A/P 148739 06/08/12 25.45 El~ERGENCY l'IEDICAL PRODU AlP 148740 06/08/12 111. 56 FASTENAL COMPANY A/P 148741 06/08/12 4,457.15 FISHER HEALTHCARE A/P 148742 06/08/12 201.60 GE llEDlCAL SYSTE!lS, INF A/P 148743 06/08/12 4,268.92 GREAT AlaRICA LEASING C A/P 148744 06/08/12 50.00 GULF COAST DELIVERY A/P 148745 06/08/12 122.69 GRAPHIC CONTROLS LLC A/P 148746 06/08/12 331.42 GULF COAST PAPER COIIPIIN A/P 148747 06/08/12 314.34 H E BUTT GROCERY A/P 148748 06/08/12 650.49 HOLOGIC lNC A/P 148749 06/08/12 95.00 HAYES ELECTRIC SERVICE AlP 148750 06/08/12 79.98 INDEPENDENCE MEDICAL A/P 148751 06/08/12 1,239.90 INFOLAB INC -10-, MEMORIAL MEDICAL CENTER CHECK REGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUlo1BER DATE AI-lOUNT PAYEE RUN DATE:07/18/12 TII1E:09:21 PAGE 2 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 148752 06/08/12 ~,668.87 J & J HEALTH CARE SYSTE A/P 148753 06/08/12 ~,047.76 KCI USA A/P 148754 06/08/12 130.00 MEDTRONIC USA, INC. A/P 148755 06/08/12 207.57 I~IC AUXILIARY GIFT SHOP A/P 148756 06/08/12 211. 00 NICROTEK MEDICAL INC A/P 148757 06/08/12 1,372.00 MINNTECH CORPORATION AlP 148758 06/08112 3,750.00 NUTRITION OPTIONS A/P 148759 06/08/12 69.72 OLY}IPUS AIIERlCA INC A/P 1~8760 06/08/12 .00 VOIDED A/P 1~8761 06/08/12 6,580.37 OIlENS & lUNOR A/P 1~8762 06/08/12 242.02 PC MALL A/P 1~8763 06/08/12 207.00 PITNEY BOlms INC A/P 1~876~ 06/08/12 106.80 PROGRESSIVE DYNAl1ICS ME A/P 148765 06/08/12 941. 70 R G & ASSOCIATES INC A/P 148766 06/08/12 1,140.00 RADIOLOGY OOIl1ITED, PA A/P 148767 06/08/12 941.58 SIEMENS MEDICAL SOLUTIO A/P 148768 06/08/12 400.25 SUN COAST RESOURCES, IN AlP 148769 06/08/12 1,968.88 SYSCO FOOD SERVICES OF A/P 148770 06/08/12 15,000.00 TEAI-J REHAB A/P 148771 06/08/12 7,81~.39 TLC STAFFING A/P 148772 06/08/12 281.76 TEXAS ELECTRICAL SUPPLY A/P 148773 06/08/12 1,409.82 THANE U. S. INC. A/P 1~8774 06/08/12 995.71 TORCH A/P 1~8775 06/08/12 32.5~ UNIFIRST HOLDINGS A/P 1~8776 06/08/12 510.63 UNIFORll ADVANTAGE A/P 148777 06/08/12 2,863.20 UNIFIRST HOLDINGS INC A/P 148778 06/08/12 96.81 VERIZON SOUTllIjEST A/P 148779 06/08/12 113.23 VERIZON IIIRELESS A/.P 148780 06/08/12 ~9.60 THE VICTORIA ADVOCATE A/P 148781 06/08/12 195.20 \jESCOR INC A/P 148782 06/08/12 75.00 CARMEN C. ZAPATA-ARROYO A/P 148783 06/08/12 25.00 DAVID SASS!IAN A/P 14878~ 06/08/12 12.00 ERLINDA 11 AQUILAR A/P 148785 06/08/12 588.96 CLEVELAND E STEVENS A/P 148786 06/08/12 8~.06 lULTON DIETZEL A/P 1~8787 06/08/12 187.80 HANK HOLC0I1B AlP 148788 06/08/12 169.00 BRUCE INNES A/P 1~8789 06/08/12 .00 ENCOMPASS HEALTHCARE AF A/P 148790 06/08/12 25.00 JESSE LEE TIPTON A/P 148791 06/08/12 22.96 PAUL ROEDER A/P 1~8792 06/1~/12 352.13 FILTER TECHNOLOGY CO, I A/P 148793 06/14112 ~92.00 PHILIPS HEALTHCARE A/P 14879~ 06/14/12 178.76 ERBE USA INC SURGICAL S A/P 148795 06/14112 9,166.67 HITACHI MEDICAL SYSTEMS A/P 1~8796 06/14/12 261. 09 HEALTH CARE LOGISTICS I A/P 148797 06/14/12 330.00 JENISE SVETLIK A/P 148798 06/14/12 1,459.13 CENTURION I1EDlCAL PRODU AlP 148799 06/14/12 .00 VOIDED A/P 1~8800 06/14/12 505.46 DEIIITT POTH & SON A/P 148801 06/14/12 112.06 AIIBU INC A/P 148802 06/14/12 16,075.65 l~IC EMPLOYEE BENEFITS -11- MEMORIAL MEDICAL CENTER CHECK REGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NillIBER DATE AMOUNT PAYEE RUN DATE:07/18/12 TnlE:09:21 PAGE 3 GLCKREG ---------~-------------------------------------------------------------------------------------------------------------------------- AlP 148803 06/14/12 4,775.42 VISA AlP 148804 06/14/12 235.13 ALERE NORTH AlIERICA INC AlP 148805 06/14/12 .00 VOIDED AlP 148806 06/14/12 16,642.66 MORRIS & DICKSON CO, LL AlP 148807 06/14/12 7,269.23 BKD I LLP AlP 148808 06/14/12 2,400.00 TELE-PHYSICIANS, P.A. AlP 148809 06/14/12 5.90 QUEST DIAGNOSTICS AlP 148810 06/14/12 4,176.00 ONESTAFF NEDICAL, LLC AlP 148811 06/14/12 1,640.00 PHI, INC. AlP 148812 06/14/12 1,867.60 WESTWORLD LLC AlP 148813 06/14/12 253.88 GULF COAST HARDWARE I A AlP 148814 06/14/12 278.67 M4ERISOURCEBERGEN DRUG AlP 148815 06/14/12 705.00 ALCON LABORATORIES INC AlP 148816 06/14/12 707.24 ALPHA TEC SYSTEMS INC AlP 148817 06/14/12 17.38 AQUA BEVERAGE CQHPANY AlP 148818 06/14/12 312.50 NADINE GARNER AlP 148819 06/14/12 619.65 C R BARD INC AlP 148820 06/14/12 262.03 BAXTER HEALTHCARE CORP AlP 148821 06/14/12 17.20 BOSART LOCK & KEY INC AlP 148822 06/14/12 978.94 CPSI AlP 148823 06/14/12 370.00 AllNETTE DELGADO AlP 148824 06/14/12 358.00 DOWNTOlm CLEANERS AlP 148825 06/14/12 1,567.83 FISHER HEALTHCARE AlP 148826 06/14/12 6,947.56 GULF COAST PAPER COMPAN AlP 148827 06/14/12 220.55 H E BUTT GROCERY AlP 148828 06/14/12 15.49 HALL WIRELESS AlP 148829 06/14/12 83.85 INDEPENDENCE 14EDICAL AlP 148830 06/14/12 324.62 INFOLAB INC AlP 148831 06/14/12 223.79 J & J HEALTH CARE SYSTE AlP 148832 06/14/12 491.40 VICKY KALISEK AlP 148833 06/14/12 476.12 14ARKS PLUMBING PARTS AlP 148834 06/14/12 1,558.81 14ERRY X-RAY- SAN ANTONI AlP 148835 06/14/12 771.86 IfllSTAIM & ASSOCIATES AlP 148836 06/14/12 272.36 PATRICIA OliEN AlP 148837 06/14/12 47.99 ORIENTAL TRADING CO INC AlP 148838 06/14/12 .00 VOIDED AlP 148839 06/14/12 4,713.94 OWENS & IUNOR AlP 148840 06/14/12 576.22 PC CONNECTION SALES COR AlP 148841 06/14/12 136.48 POWER ELECTRIC AlP 148842 06/14/12 275.00 RADIOLOGY UNLIMITED, PA AlP 148843 06/14/12 71.89 SMILE MAKERS AlP 148844 06/14/12 9,106.00 SO TEX BLOOD & TISSUE C AlP 148845 06/14112 378.22 STRYKER SALES CORP AlP 148846 06/14/12 44.27 SUN COAST RESOURCES, IN AlP 148847 06/14/12 1,566.38 TLC STAFFING AlP 148848 06/14/12 9,874.50 TOSHIBA M4ERICA MEDICAL AlP 148849 06/14/12 133.90 TEXAS WIRED !IUSIC IMC AlP 148850 06/14/12 32.54 UNIFIRST HOLDINGS AlP 148851 06/14/12 146.92 . UNIFOR!I ADVANTAGE AlP 148852 06/14/12 2,656.94 UNIFIRST HOLDINGS INC AlP 148853 06/14/12 143.98 VERIZON SOUTHWEST ~12- RUN DATE: 07/18/12 HEI'IORIAL HEDlCAL CENTER TIHE:09:21 CHECK HEGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUHBER DATE AHOUNT PAYEE PAGE 4 GLCKREG ________~..w~~________________________________________------------------------------------------------------------------------------ AlP 148854 06/14/12 12.40 THE VICTORIA ADVOCATE AlP 148855 06/14/12 56.91 HA"iRA EVERTS AlP 148856 06/14/12 630.00 ENCOIIPASS HEALTHCARE AF AlP 148857 06/15/12 20,056.92 TEAJol REHAB AlP 148858 06/21/12 10,320.70 OMNI-PORT LAVACA 07, L. AlP 148859 06/21/12 200.76 PHILIPS HEALTHCARE AlP 148860 06/21/12 24.50 CHRIS KOVAREK AlP 148861 06/21/12 8,108.77 US FOOD SERVICE AlP 148862 06/21/12 750.00 JlIllES A DANIEL AlP 148863 06/21/12 5,290.24 ARUP LABORATORIES AlP 148864 06/21/12 328.40 INCISIVE SURGICAL AlP 148865 06/21/12 1,056.95 CENTURION HEDlCAL PRODU AlP 148866 06/21/12 263.66 DEWITT POTH & SON AlP 148867 06/21/12 400.00 WILLIAH E HElKAllP, TRUS AlP 148868 06/21/12 495.00 WILLIlIl'l E HEITKAllP, TRU AlP 148869 06/21/12 30,653.97 1~IC EMPLOYEE BENEFITS AlP 148870 06/21/12 3,902.64 MORRIS & DICKSON CO, LL AlP 148871 06121/12 134.09 PLATINUH CODE AlP 148872 06/21/12 94.36 RAUSHANAH 1.IONDAY AlP 148873 06/21/12 375.00 REVISTA de VICTORIA AlP 148874 06121/12 72.18 CAREFUSION 2200, INC AlP 148875 06/21/12 1,008.00 SAGENT PHARlIACEUTICALS, AlP 148876 06/21/12 1,078.33 FASTHEALTH CORPORATION AlP 148877 06121/12 2,018.20 AUSTIN HEDICAL PRACTICE AlP 148878 06/21/12 975.00 THERACOII, LLC AlP 148879 06/21/12 200.64 STRYKER SUSTAINABILITY AlP 148880 06/21/12 340.50 ARTISAN llEDICAL AlP 148881 06121/12 50.00 PHI, INC. AlP 148882 06/21/12 54.51 GULF COAST HARDWARE I A AlP 148883 06/21/12 17.25 ACTION LUI!BER AlP 148884 06/21/12 118.07 1IllERISOURCEBERGEW DRUG AlP 148885 06/21/12 29.75 ADVANCE MEDICAL DESIGNS AlP 148886 06/21/12 2,391.32 AIRGAS-SOUTffi'reST AlP 148887 06/21/12 3,248.45 AFLAC AlP 148888 06/21/12 10.13 AQUA BEVERAGE COMPANY AlP 148889 06/21/12 220.30 ARTHROCARE MEDICAL CORP AlP 148890 06/21/12 57.67 AUTO PARTS & lUlCHlNE CO AlP 148891 06121/12 604.42 BAXTER HEALTHCARE CORP AlP 148892 06/21/12 25,691.17 BEC~!AN COULTER INC Alp 148893 06121/12 306.00 BOSTON SCIENTIFIC CORPO AlP 148894 06/21/12 235.32 ANGIE BURGIN AlP 148895 06/21/12 255.49 CARLE ONE AlP 148896 06/21/12 25.00 CAL COM FEDERAL CREDIT AlP 148897 06/21/12 397.50 CENTRAL DRUGS AlP 148898 06/21/12 471.84 CHUBB AlP 148899 06/21/12 31,034.27 CPSI AlP 148900 06/21/12 187.70 DIVERSIFIED BUSINESS SY AlP 148901 06/21/12 79.95 DLE PAPER & PACKAGING AlP 148902 06/21/12 38.77 FEDERAL EXPRESS CORP. AlP 148903 06121112 784.49 FIRESTONE OF PORT LAVAC AlP 148904 06/21/12 3,173.74 FISHER HEALTHCARE -13- ~reMORIAL MEDICAL CENTER CHECK REGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUNBER DATE ANOUNT PAYEE RUN DATE:07/18/12 TIJ.lE: 09: 21 PAGE 5 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ AlP 148905 06/21/12 495.00 FORT BEND SERVICES, INC AlP 148906 06/21/12 175.00 GREENHOUSE FLORAL DESIG AlP 148907 06/21/12 299.70 GULF COAST PAPER CQl.IPAN AlP 148908 06/21/12 12.50 GOLDEN CRESCENT COlfilUNI AlP 148909 06/21/12 232.49 H E BUTT GROCERY AlP 148910 06/21/12 1,710.00 HILL-ROM COMPANY, INC A/P 148911 06/21/12 147.60 INDEPENDENCE NEDICAL A/P 148912 06/21/12 2,909.26 INFOLAB INC A/P 148913 06/21/12 2,327.08 INSTRUlIENTATION LABORAT A/P 148914 06/21/12 102.78 M.C. JOHNSON COMPANY IN A/P 148915 06/21/12 25.00 SHELLY JENNINGS A/P 148916 06/21/12 100.30 LABCORP OF A14ERlCA HOLD A/P 148917 06/21/12 321.30 IIARKETLAB, INC A/P 148918 06/21/12 190.76 MELSTAN, INC. A/P 148919 06/21/12 98.61 MERCURY I4EDICAL A/P 148920 06/21/12 258.52 HETLIFE A/P 148921 06/21/12 298.25 HICRO ASSIST, INC A/P 148922 06/21/12 893.10 OUTBURST ADVERTISING A/P 148923 06/21/12 .00 VOIDED A/P 148924 06/21/12 4,097.26 OlqjlNS & MINOR A/P 148925 06/21/12 5,625.00 PREHIER SLEEP DISORDERS A/P 148926 06/21/12 975.50 PORT LAVACA WAVE A/P 148927 06/21/12 1,000.00 U S POSTAL SERVICE A/P 148928 06/21/12 92.77 PROGRESSIVE DYNAlIICS NE A/P 148929 06/21/12 229.60 R G & ASSOCIATES INC A/P 148930 06/21/12 577.22 RECEIVABLE JoIANAGEI4ENT, A/P 148931 06/21/12 28.61 SHERWIN 'IILLIAl4S A/P 148932 06/21/12 7,845.00 SO TEX BLOOD & TISSUE C A/P 148933 06/21/12 273.38 THE ST JOHN C0I4PANIES, A/P 148934 06/21/12 386.92 DANETTE BETHANY A/P 148935 06/21/12 1,899.25 SYSCO FOOD SERVICES OF A/P 148936 06/21/12 796.64 STERICYCLE, INC AlP 148937 06/21/12 6,818.51 TLC STAFFING A/P 148938 06/21/12 4,107.00 T-SYSTEI.I, INC. A/P 148939 06/21/12 550.00 DEBRA TRAlIMELL A/P 148940 06/21/12 71.40 TRI-ANlJoI HEALTH SERVICE A/P 148941 06/21/12 4,191.95 UNUl4 LIFE INS CO OF A14E A/P 148942 06/21/12 32.54 UNIFIRST HOLDINGS A/P 148943 06/21/12 68.95 UNIFORl4 ADVANTAGE A/P 148944 06/21/12 2,251. 72 UNIFIRST HOLDINGS INC A/P 148945 06/21/12 1,797.55 VERIZON SOUTffiqjlST A/P 148946 06/21/12 966.48 THE VICTORIA ADVOCATE A/P 148947 06/21/12 23.42 GRAINGER A/P 148948 06/21/12 47.20 SHIRLEY JOHNSON A/P 148949 06/21/12 1,156.00 SHIRLEY JOHNSON A/P 148950 06/21/12 75.00 DOUG 11ALKER AlP 148951 06/21/12 50.00 PATRICIA FARDIER A/P 148952 06/21/12 50.00 TAYNA DUlAK A/P 148953 06/21/12 125.20 SARAN KRUEGER A/P 148954 06/21/12 45.00 CHARLES LONGORIA A/P 148955 06/21/12 57.06 CECIL BROOKS -'14- Rull DATE: 07/18/12 TIl!.:: 09: 21 HEI!ORIAL HEDICAL CENTER CHECK REGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUHBER DATE Al!OUNT PAYEE PAGE 6 GLCKREG __~~_________R~_~~____________________________________------------------------------------------------------------------------------ A/P 148956 06/21/12 36.91 I1AYRA EVERTS A/P 148957 06/21/12 42.21 SHIRLEY JOHNSON A/P 148958 06/27/12 448.80 LAUREL DRAEGER A/P 148959 06/27/12 87.00 PHILIPS HEALTHCARE A/P 148960 06/27/12 139.95 CAL SCIENTIFIC, INC A/P 148961 06/27/12 223.67 CHRIS KOVAREK A/P 148962 06/27/12 3,763.17 US FOOD SERVICE A/P 148963 06/27/12 22,688.57 SUNTRUST EQUIPHENT FINA A/P 148964 06/27/12 213.63 HEALTH CARE LOGISTICS I A/P 148965 06/27/12 1,113.12 CENTURION HEDICAL PRODU A/P 148966 06/27/12 225.00 NATIONAL ASSOCIATION OF A/P 148967 06/27/12 3,868.00 ROY ALLEN HARTIN A/P 148968 06/27/12 51,403.22 ~IDIC EMPLOYEE BENEFITS A/P 148969 06/27/12 4,477.00 HORRIS & DICKSON CO, LL AlP 148970 06/27/12 23,225.00 CPP WOUND CARE #28,LLC A/P 148971 06/27/12 2,010.19 TEAll HEALTH HEDICAL CAL A/P 148972 06/27/12 1,972.00 TEXAS DEPART!IENT OF STA A/P 148973 06/27/12 48.25 CAREFUSION 2200, INC A/P 148974 06/27/12 86.61 FAGAN ANSWERING SERVICE A/P 148975 06/27/12 325.00 THERACOM, LLC A/P 148976 06/27/12 31,568.00 HCKESSON AUTOl,IATION INC A/P 148977 06/27/12 94.74 I.IONEY FINDERS A/P 148978 06/27/12 175.35 GULF COAST HARDWARE / A A/P 148979 06/27/12 100.15 Al1ERISOURCEBERGEN DRUG AlP 148980 06/27/12 165.00 ADVERTISING ON AIR AlP 148981 06/27/12 130.00 AFLAC A/P 148982 06/27/12 1,004.23 CARDINAL HEALTH A/P 148983 06/27/12 2.24 AT&T HOBILITY A/P 148984 06/27/12 134.75 C R BARD INC A/P 148985 06/27/12 589.49 BAXTER HEALTHCARE CORP AlP 148986 06/27/12 9,037.00 BECKIlAN COULTER INC A/P 148987 06/27/12 259.42 BRIGGS HEALTHCARE A/P 148988 06/27/12 584.00 CAD SOLUTIONS, INC A/P 148989 06/27/12 30.00 CALHOUN COUNTY WASTE I!G AlP 148990 06/27/12 156.42 CERTIFIED LABORATORIES AlP 148991 06/27/12 27.56 CHUBB A/P 148992 06/27/12 6,320.10 CITY OF PORT LAVACA AlP 148993 06/27/12 456.36 CPSI AlP 148994 06/27/12 23.50 TRACY DUNWOODY A/P 148995 06/27/12 155.36 lUSTY PASSI40RE A/P 148996 06/27/12 3,952.30 GE HEALTHCARE AlP 148997 06/27/12 42.08 GULF COAST PAPER COMPAN AlP 148998 06/27/12 125.43 H E BUTT GROCERY A/P 148999 06/27/12 244.81 HOLOGIC INC AlP 149000 06/27/12 17.35 RALL WIRELESS A/P 149001 06/27/12 16.20 HAYES ELECTRIC SERVICE A/P 149002 06/27/12 314.89 HOSPIRA WORLDWIDE, INC A/P 149003 06/27/12 4,870.00 HICOH USA, INC. A/P 149004 06/27/12 2,441.61 INFOLAB INC A/P 149005 06/27/12 610.56 J & J HEALTH CARE SYSTE A/P 149006 06/27/12 510.00 KONICA MINOLTA MEDICAL -15- MEMORIAL llEDICAL CENTER CHECK HEGISTER 06/01/12 THRU 06/30/12 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:07/18/12 TmE:09:21 PAGE 7 GLCKREG -----~--~----------~---------~------------------------------------------------------------------------------------------------------ AlP 149007 06/27/12 AlP 149008 06/27/12 AlP 149009 06/27/12 AlP 149010 06/27/12 AlP 149011 06/27/12 AlP 149012 06/27112 AlP 149013 06/27/12 AlP 149014 06/27/12 AlP 149015 06/27/12 AlP 149016 06/27/12 AlP 149017 06/27/12 AlP 149018 06/27/12 AlP 149019 06/27/12 AlP 149020 06/27/12 AlP 149021 06/27/12 AlP 149022 06/27/12 AlP 149023 06/27/12 AlP 149024 06/27/12 AlP 149025 06/27112 AlP 149026 06/27/12 AlP 149027 06/27112 AlP 149028 06/27/12 AlP 149029 06/27/12 AlP 149030 06/27/12 AlP 149031 06/27/12 AlP 149032 06/27/12 AlP 149033 06/27/12 AlP 149034 06/27/12 AlP 149035 06/27/12 AlP 149036 06/27/12 AlP 149037 06/27/12 AlP 149038 06/27/12 AlP 149039 06/27/12 TOTALS: 145.27 528.51 130..00 134.83 323.63 .00 5,476.08 1,595.00 110.00 305.33 99.30 697.58 63.91 320.00 68.00 471.70 1,153.97 15,000.00 1,701.31 6,470.29 60.00 42.00 5,000.00 6,167.00 1,021.54 11,083.76 32.54 2,575.13 668.25 31.08 328.80 79.05 32.72 780,853.70 LOllE'S HOME CENTERS INC MEDRAD INC MEDTRONIC USA, INC. MI!C AUXILIARY GIFT SHOP NERRY X-RAY- SAN ANTONI VOIDED OllENS & lUNOR RADIOLOGY UNLIMITED, PA llARISSA RUBIO SEARS SERVICE SUPPLY OF VICTO SIEMENS NEDICAL SOLUTIO SOUTHWEST TEXAS EQUIPllE STANFORD VACUUM SERVICE DAMETTE BETHANY SUN COAST RESOURCES, IN SYSCO FOOD SERVICES OF TEAl! REHAB TLC STAFFING TAC UNEl!PLOY1!ENT FUND TEXAS DEPARTMENT OF LIC TEXAS DEPT OF STATE HEA TEXAS HOSPITAL INS EXCH TEXAS I4UTUAL INSURANCE T-SYSTEM, INC. 31! CONPANY UNIFIRST HOLDINGS UNIFIRST HOLDINGS INC. UNITED PARCEL SERVICE PEGGY VICKERY SUE lIILLIAl!S YOUNG PLUl4BING CO SHIRLEY GAlIN -16- RUN DATE: 06/28/12 TII>IE: 09 :15 PRTitle PRDeptName SUPERVISOR-PURCH/CS PURCHASING REGISTERED NURSE ENERGENCY ROOM REGISTERED NURSE EMERGENCY ROOM DEPARTMENTAL ASSIST .MAINTENANCE CS TECH CENTRAL SUPPLY CENTRAL STERILE TECH SURGERY IMAGING TECH HEALTH INFORl4ATION NANAGElIENT DIRECTOR PFS PATIENT FINANCIAL SERVICES ES AIDE ENVIRONMENTAL SERVICES SHIFT SUPERVISOR DIETARY IC/EH/R11 NURSE INFECTION CONTROL REGISTERED NURSE lIED/SURG FOOD SERVICE STAFF DIETARY o R AIDE SURGERY REGISTERED NURSE EMERGENCY ROON TRAUlIA COORDINATOR ElIERGENCY ROOll RN/PACU SUPERVISOR SURGERY REGISTEREO NURSE ICU SHIFT SUPERVISOR-AN ENVIRONMENTAL SERVICES MANAGER-SURGERY-OPC SURGERY C.N.O. . ADIlINISTRATION-CLINICAL SERVIC PAYROLL CLERK ACCOUNTING REGISTERED NURSE MED/SURG LVN OBSTETRICS REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE OBSTETRICS REGISTERED NURSE EMERGENCY ROOM REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS LVN MED/SURG ADMINIST ASSISTANT ADMINISTRATION REGISTERED NURSE ICU LVN/SCRUB NURSE/OFFI SURGERY REGISTERED NURSE ICU REGISTERED NURSE SPECIALTY CLINIC LVN OESTETRICS LVN SURGERY MEDICAL SONOGRAPHER RADIOLOGY REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY MICRO MT LABORATORY MEDICAL LAB TECH LABORATORY LAB DIRECTOR LABORATORY LAB ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY LAB SECRETARY LABORATORY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY PT TECH II PHYSICAL THERAPY PLANT OPS SUPERVISOR llAINTENANCE MEMORIAL I-lEDICAL CENTER DEFAULT FORlIAT FROM DB019 3L\(...j~ .;1-6\1.- PAGE 1 PRTotGross 3152.31 4871.56 4641.20 2372 .28 1860.20 2986.68 706.69 3812.80 1641.34 1933.82 5359.12 2944.93 1419.76 1555.00 1283.13 3934.38 5818.28 386.94 1796.20 6241.20 6342.40 4144.03 9053.00 3678.55 4004.01 1096.99 3256.67 5064.41 4165.50 5730.79 5810.64 2177.88 3150.40 4749.13 3020.06 6130.03 6914.14 233.93 3438.20 6490.82 4806.39 4915.79 894.16 93.88 1056.00 4951.94 2257.80 3765.54 2019.57 5632.93 1347.60 1426.60 1989.33 3880.76 -17- RUN DATE: 06/28/12 TUlE: 09:15 PRTi tle PRDeptName -------------------------------------------------------------------- ADMINISTRATIVE ASST. ADMINISTRATION-CLINICAL SERVIC REGISTERED NURSE OBSTETRICS ED llANAGER EMERGENCY ROOI-I REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS DIRECTOR-UR/QA/IC/RM QUALITY ASSURANCE LVN IlED/SURG REGISTERED NURSE SURGERY CERTIFIED NURSE AIDE MED/SURG DIRECTOR-MS/ICU/OB IlED/SURG REGISTERED NURSE ICU REGISTERED NURSE MED/SURG SUPERVISOR LVN/RPhT PRARllACY REGISTERED NURSE MED/SURG REGISTERED NURSE EMERGENCY ROOM REGISTERED NURSE MED/SURG REGISTERED NURSE MED/SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG REGISTERED NURSE ICU REGISTERED NURSE EMERGENCY ROOM REGISTERED NURSE IlED/SURG CERTIFIED NURSE AIDE IlED/SURG C.N.A. MED/SURG REGISTERED NURSE IIED/SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE EMERGENCY ROOII LVN l.lED/SURG CERTIFIED NURSE AIDE MED/SURG LVN IlED/SURG REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE MED/SURG REGISTERED NURSE ICU EM/OR-PACU SURGERY REGISTERED NURSE SURGERY LVN SUWERY o R TECH SURGERY TRANSCRIPTIONIST HEALTH INFORMATION IU\NAGEMENT REGISTERED NURSE SURGERY OUT- PT PACU NURSE SURGERY PRESCRIPTION CLERK INDIGENT CARE PROGRAlI ASSISTANT BUYER TRANSPORTATION OP COORDINATOR SPECIALTY CLINIC REGISTERED NURSE EMERGENCY ROOM CERTIFIED NURSE AIDE MED/SURG REGISTERED NURSE EMERGENCY ROOM MT TECH SUPR LABORATORY MEMORIAL MEDICAL CENTER DEFAULT FORl-lAT FROM DB019 PAGE 2 PRTotGross 2388.80 3966.93 5813.31 4381.13 4448.44 4301.69 2191.18 5945.60 1903.88 4152.52 2003.19 5413.60 6004.43 2399.50 4111.22 2131.3 8 183.45 661.25 3668.39 1419.22 1615.69 2584.61 3880.99 115.39 1825.01 1622.50 3418.00 1163.90 886.15 2518.94 4635.66 5811.28 2123.88 2562.66 2440.95 1816.50 838.00 4862.96 5410.36 3448.15 4612.16 1928.69 4682.15 1054.88 2104.14 1946'.16 5429.31 861.19 1461.65 1682.63 1190.31 2830.81 1293.20 2213.38 3130.64 -18- RUN DATE: 06/28/12 TIHE: 09:15 PRTi tie PRDeptName MEDICAL TECHNOLOGIST LABORATORY LABORATORY ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL TECHNOLOGIs'r LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL LAB TECH LABORATORY HEDICAL LAB TECH LABORATORY LAB ASSISTANT LABORATORY REGISTERED NURSE IfllD/SURG REGISTERED NURSE HED/SURG REGISTERED NURSE llED/SURG RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RECEPT/SECRETARY RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY DIRECTOR-RADIOLOGY RADIOLOGY RADIOLOGY SUPERVISOR RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH. RADIOLOGY RADIOLOGICAL TECH RADIOLOGY SECRETARY IRECEPTION IlEMORIAL WOMEN'S CENTER LVN-CPhT PRARMACY REGIST PRARllACY TECH PHARMACY PHARMACIST PHARllACY REGISTERED NURSE EllERGENCY ROOl! P. T. ASSISTANT PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY PT SEC/RECEPTIONIST PHYSICAL THERAPY PT TECH 1 PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY PT TECH 1 PHYSICAL THERAPY CIHCP COORDINATOR INDIGENT CARE PROGRAH TRANSCRIPTION LEADER HEALTH INFORMATION MANAGEMENT HIll DIRECTOR HEALTH INFORllATION MANAGEllENT TRANSCRIPTIONIST/SR HEALTH INFORMATION MANAGEllENT CODING SPECIALIST HEALTH INFORMATION MANAGEllENT FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY SHIFT SUPERVISOR DIETARY FOOD SERVICE STAFF DIETARY CERTIFIED NURSE AIDE MED/SURG FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY DIRECTOR OF DIETARY DIETARY BIO-llED TECHNICIAN BIO MEDICAL ENGINEERING BIO-HED TECHNICIAN BIO MEDICAL ENGINEERING M<l!ORIAL MEDICAL CENTER DEFAULT FORllAT FROl! DB019 PAGE 3 PRTotGross 4373.16 1427.27 3446.39 2708.94 573.50 1379.50 3209.48 730.83 1533.53 767.25 3469.48 4380.50 2025.90 5623.58 2938.31 3404.07 4615.71 3862.63 4418.72 2314.69 2077.50 834.51 5945.84 5538.19 3291.14 3806.15 747.25 1886.26 1560.53 2809.69 2816.60 10400.00 1682.74 1450.43 3887.99 1815.98 807.50 312.50 1275.75 1777 .21 2896.39 3208.00 1522.60 2441. 60 1553.40 1041.55 1217.02 1640.00 1433.25 1645.13 976.80 1227.4 8 3460.80 232.50 4456.05 -19- Rull DATE: 06/28/12 TII1E: 09:15 PRTi tle PRDeptName GROUNDSKEEPR/PAINTER MAINTENANCE PLANT OPS SPECIALIST IffiINTENANCE SECURITY SUPERVISOR SECURITY ES AIDE ENVIRONMENTAL SERVICES FLOOR TECHNICIAN ENVIEON;!ENTAL SERVICES ES MANAGER ENVIRON;lENTAL SERVICES DIR OF PLANT SERVICE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AlOE ENVIRON;IENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES FLOOR TECHNICIAN ENVIRONMENTAL SERVICES ES AIDE ENVIRON;!ENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES SECURITY OFFICER SECURITY SECURITY OFFICER SECURITY SOCIAL WORKER SOCIAL WORK/DISCHARGE PLANNING REGISTRATION CLERK PATIENT FINANCIAL SERVICES INSURANCE COOROINAT. PATIENT FINANCIAL SERVICES CASHIER/SWITCHEOARD PATIENT FINANCIAL SERVICES UNIT SECRETARY MED/SURG MEOICAID COORDINATOR PATIENT FINANCIAL SERVICES PT ACCOUNT SUPERVISO PATIENT FINANCIAL SERVICES REGISTERED NURSE EMERGENCY ROOM REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION LVN MED/SURG SECURITY OFFICER SECURITY REGISTRATION CLERK PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION OP CODER/ROI HEALTH INFORl,ffiTION IlANAGEllENT REGISTRATION CLERK PFS - REGISTRATION llEDICARE COORDINATOR PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION REGISTERED NURSE EMERGENCY ROm! RADIOLOGY TECH RADIOLOGY REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION R.O.1./R.1.T. HEALTH INFORMATION MANAGEMENT REGISTRATION CLERK PATIENT FINANCIAL SERVICES 1. T. DIRECTOR INFORl!ATION TECHNOLOGY 1. T. SYSTEM ANALYST INFORJ.ffiTION TECHNOLOGY INSURANCE FOLLOW UP PATIENT FINANCIAL SERVICES ACCOUNTANT ACCOUNTING C.F.O. ADHINISTRATION C. E. O. AD!IINISTRATION ADNINISTR. OFFICER ADMINISTRATION DIRECTOR M!1,AP CLERK PURCHASING Grand totals Total lines " 216 MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM D8019 PAGE 4 PRTotGross 3144.44 2954.13 2103.44 1309.90 1528,30 2258.44 4646.40 1291.33 1115.66 1464.00 1216.3 8 1466.50 1364.48 1154.40 1250.12 1463.75 1620.02 900.37 5108.80 1213.30 1378.13 1421.33 1623.19 1506.92 1968.00 4492.75 1256.65 633.78 1315.89 1581.6 8 1575.61 1311.76 827.69 2306.39 995.82 1719.33 990.37 4969.88 3338.50 62.46 1254.2 8 1161.16 1089.14 965.09 5155.00 4248.13 1464.97 4384.00 10150.00 12238.46 3692.80 3769.60 613521.55 -20- @IHS Source Totals Report Issued 07/13/2012 Calhoun Indigent Health Care Batch Dates 07/15/2012 through 07/15/2012 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 01-2 Physician Services- Anesthesia 02 Prescription Drugs 05 Lab/x-ray 08 Rural Health Clinics 10 Optional Services - Home Healt 11 Reimbursements 13 Mmc - Inpatient Hospital 14 Mmc - Hospital Outpatient 15 Mmc- Er Bills 2,563.00 4,200.00 208.65 1,854.30 2,255.47 540.00 0.00 31,152.00 20,309.00 22,298.00 567.17 482.58 208.65 202.09 1 ,577.59 296.76 -1.73 21,806.40 B,935.96 9,811.12 Expenditures Reimb/Adjustments 85,408.50 -28.08 43,916.40 -29.81 Grand Total 85,380.42 43,886.59 -21- 2011 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 7 22 10 152 Feb 9 13 17 156 Mar 32 33 26 153 Apr 8 19 28 164 May 6 19 16 149 Jun 25 21 23 146 Jul 1 19 5 140 Aug 1 13 39 108 2 Sept 2 43 32 79 11 Oct 8 15 27 62 16 Nov 7 8 21 47 15 Dec 1 24 27 30 14 YTD 107 249 271 1386 58 12 Mo Avg 9 21 23 116 5 2012 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 4 10 2 37 9 Feb 1 17 2 36 11 Mar 4 16 3 38 20 Apr 1 15 3 39 21 May 3 11 3 40 17 Jun 10 12 5 46 15 Jul Aug Sept Oct Nov Dec YTD 23 81 18 236 93 Monthly Avg 4 14 3 39 16 -22- Susan Riley From: Sent: To: Subject: Cindy Mueller [cindy.mueller@calhouncotx,org] Tuesday, July 24,20128:22 AM 'Susan Riley' Agenda Item Request Please place the following item on the agenda for August 9, 2012: . CATNA on Independent Audit Report for the year ended December 31,2011 by Rutledge Crain & Company, PC, Certified Public Accountants. Cindy Mueller Calhoun Cnunty Auditor 202 S, Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 1 INDEPENDENT AUDIT REPORT FOR THE YEAR ENDED DECEMBER 31, 2011 BY RUTLEDGE CRAIN & COMPANY PC, CERTIFIED PUBLIC ACCOUNTANTS: Cindy Mueller, County Auditor, prepared the Annual Financial Report for the Fiscal Year Ended December 31, 2011. Chris Rutledge presented the Independent Auditor's Report audited by Rutledge, Crain & Company PC for the fiscal year ended December 31, 2011 comprising the County's basic financial statements. The financial statements of Memorial Medical Center were not audited by Rutledge, Crain & Company, having been audited by other auditors. Those reports were furnished to Rutledge, Crain & Company. Page 7, Table 1: The assets of the County exceeded its liabilities at the close of the fiscal year ended December 31, 2011 by $47,575,250 (net assets). Of this amount, $23,065,834 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. The unassigned portion of the General Fund balance at the end of the year was $17,984,876 or 97% of total General Fund expenditures and transfers out. . The County's governmental funds reported combined ending fund balances of $22,323,244 an increase of $148,032 in comparison to the previous year. Page 8: Property tax revenue decreased by $1,987,596 from 2010 to 2011. Total revenue decreased by $1,371.044 and expenses decreased by $888,666 from 2010 to 2011. Page 28: The County Classification of Governmental Fund Balances went from four (4) classifications to five (5) classifications: a) Non-spendable Fund Balances b) Restricted Fund Balance c) Committed Fund Balance d) Assigned Fund Balance e) Unassigned Fund Balance Page 44 (page 10): When compared to the Original Budgeted Amounts for the General Fund, the final amounts showed a positive budget variances resulting in $2,263,923 excess of revenues over expenditures. For next year's audit, the auditors will have to begin implementing new procedures which have 130 standards among which are a government's 5-year cash flow projection and a requirement to include pension plans in financial statements. Judge Pfiefer: Regarding page 10: In reality, appraisals were down and the tax rates stayed the same (there was no actual increase in taxes). The departments were conservative and did not spend all the allotted monies. Chris Rutledge: The key factors can be seen better on page 44. The first three lines of the revenues are taxes collected. Although there was no rate increase in taxes, there were more taxes "collected" this year. CALHOUN COUNTY, TEXAS Annual Financial Report For the Fiscal Year Ended December 31, 2011 Prepared by Cindy Mueller, County Auditor CALHOUN COUNTY, TEXAS ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2011 TABLE OF CONTENTS. INTRODUCTORY SECTION Letter of Transmittal..................... ............................. ................................... ......................... i Directory of Officials and Departments.................................................................................. ii Organization Charl..............,.,............................................................................,.................. .' v FINANCIAL SECTION Independent Auditor's Report on Financial Statements........................................................ 1 Management's Discussion and Analysis {Required Supplementary Information)................. 5 Basic Financial Statements Government-wide Financiai Statements: Statement of Net Assets............................................................................................. Statement of Activities............................................................................ .................... Fund Financial Statements: Balance Sheet - Governmental Funds........................................................................ Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets...................................................... Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental F'unds.................................................................. Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of ACtivities.................. Statement of Fiduciary Net Assets - Fiduciary Funds................................................. Notes to the Financial Statements .................................................................................. Required Supplementary Information: Budgetary Comparison Schedules: Page' Exhibit 15 A-1 16 A-2 18 A-3 19 A-4 20 A-5 21 A-6 22 A-7 23 General Fund... ......................................................................................... ............ ..,... 44 B-1 Combining Statements and Budgetary Comparison Schedules as Supjllementary Information: Combining Balance Sheet - Ail Nonmajor Governmental Funds..................................... 48 C-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Ail Nonmajor Governmental Funds................................................. 49 C-2 Special Revenue Funds: Combining Balance Sheet - Nonmajor Special Revenue Funds................................ 50 C-3 Combining Statement of Revenues, Expenditures and Changes in Fund Baiances - Nonmajor Special Revenue Funds...........:...........,................. 60 C-4 CALHOUN COUNTY, TEXAS ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31,2011 TABLE OF CONTENTS Page EXhibit . Budgetary Comparison Scheduies: Airport Fund................. ................. .................... ....................................... ..... .............. 70 C-5 Appellate Judicial System..................... ............... ..... ............................ ...................... 71 C-6 County Education - Hava Fund.........................................".......................................... 72 C-7 County Child Welfare Board Fund.............................................................................. 73 C-8 Court House Security Fund......................................................................................... 74 C-9 District Attorney Forfeiture Fund................................................................................. 75 C-10 Drug/DWI Court Program Fund.................................................................................. 76 C-11 Highway 87 FM 1090 Fund......................................................................................... 77 C-12 Justice Court Technology..................................................................................... ....... 78 C-13 Justice Court Building Security Fund.......................................................................... 79 C-14 Lateral Road Fund Precinct #1................................................................................... 80 C-15 Lateral Road Fund Precinct #2................................................................................... 81 C-16 Lateral Road Fund Precinct #3................................................................................... 82 C-17 Lateral Road Fund Precinct #4................................................................................... 83 C-18 Pretrial Services Fund................................................................................................. 84 C-19 Law Library Fund........................................................................................................ 85 C-20 Port O'Connor Community Center............................................................................... 86 C-21 . County Clerk Records Management Fund.................................................................. 87 C-22 Records Management and Preservation Fund........................................................... 88 C-23 Road and Bridge Fund General................:...................................:............................. 89 C-24 Road and Bridge Fund Precinct #3.......:..................................................................... 90 C-25 Road Maintenance Fund Precinct #4.......................................................................... 91 C-26 Sheriff Forfeited Property Fund................................................,.................................. 92 C-27 6 Mile Pier/Boat Ramp Insur/Maint (ALCOA) Fund.................................................... 93 C-28 Debt Service Funds: Combining Balance Sheet - Nonmajor Debt Service Funds....................................... .94 C-29 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Debt Service Funds................................................ 96 C-30· Budgetary Comparison Schedules: 2003-A GO Jail Bonds...........................................................:.................................... 98 C-31 2003-B GO Refinancing Bonds................................................................................... 100 C-32 2004 Courthouse Renovation Fund............................................................................ 101 C-33 2010 Refunding Fund.................................................................................................. 102 C-34 Capital Projects Funds: Combining Balance Sheet - NonmajorCapitai Projects Funds..............................,... 104 C-35 Combining Statement of Revenues, Expenditures and Changes . in Fund Balances - Nonmajor Capital Projects Funds......................,.................... 110 C-36 CALHOUN COUNTY, TEXAS ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31,2011 TABLE OF CONTENTS Pagg Exhibit Fiduciary Funds: Agency Funds: Combining Statement of Fiduciary Assets and Liabilities..........:.....................".... 116 C-37 Proprietary Funds Statement of Net Assets............................................................................................. 118 C-38 Statement of Revenues, Expenses, and Changes in Fund Net Assets...................... 119 C-39 Statement of Cash Flows............................................................................................ 120 C-40 INTRODUCTORY SECTION This page intentionally left blank. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX 11- 202 S. ANN, SUITE B PORT LAVACA, TEXAS 77979 (361) 553-4610 Honorable Joseph P. Kelly Judge, 241h Judicial District Honorable Step,hen Williams . . Judge, 135 h Judicial District Honorable Skip,per Koetter Judge, 267 h Judicial District Honorable Members of Commissioners Court Calhoun County, Texas Gentlemen: In compliance with the statutory duties of the County Auditor as prescribed by Vernon's Texas Codes Annotated - Local Government Code, Title 3, Subtitle B, Chapter 84, I submit herewith the annual financial report of the government of Calhoun County, Texas for the fiscal year ended December 31, 2011. This report covers only the finances of the government of Calhoun County and does not include financial information or financial statements on various dependent agencies, boards or commissions which may utilize the prefix of "Calhoun County" in their corporate or assumed name. ACCOUNTING SYSTEMS AND REPORTS The accounts and financial records of Calhoun County, Texas, are maintained in conformance with Vernon's Texas Codes Annotated - Local Government Code. This report is prepared in accordance with generally accepted accounting principles promulgated by the Governmental Accounting Standards Board. Additional details about the accounting system are provided in Note 1 of the "Notes to Financial Statements". INDEPENDENT AUDIT The Calhoun County Commissioners Court selected the firm of Rutledge Crain & Company, PC, Certified Public Accountants, to make ah independent audit for the fiscal year 2011 and their report is included in this annual report. GENERAL REMARKS I wish to express my appreciation for the cooperation given me by the members of Commissioners Court and by all officials, department heads and employees in all matters reiated to the operation of this office. I hereby state that, to the best of my knowledge, this report is a true and correct statement of the financial position of Calhoun County, Texas, as of December 31, 2011, and the results of the County's operations and transactions for the year then ended, in accordance with generally accepted accounting principles applicable to governmental entities, subject to the notes to the financial statements. Respectfully submitted, C;V'-Ltv ~f111~t~v Cindy Mueller, County Auditor District Courts Judge, 24th Judicial District Judge, 135th Judicial District Judge, 267th Judicial District Criminal District Attorney County Court-at-Law Judge County Auditor Elected Countv Officials County Judge Commissioner, Precinct One Commissioner, Precinct Two Commissioner, Precinct Three Commissioner, Precinct Four Tax Assessor-Collector District Clerk County Clerk County Sheriff County Treasurer CALHOUN COUNTY, TEXAS DIRECTORY OF OFFICIALS AND DEPARTMENT HEADS December 31, 2011 Joseph P. Kelly Victoria County Courthouse Victoria, Texas Stephen Williams Victoria County Courthouse Victoria, Texas Skipper Koetter Victoria County Courthouse Victoria, Texas Dan W. Heard Calhoun County Courthouse Port Lavaca, Texas Alex R. Hernandez Calhoun County Courthouse Port Lavaca, Texas Cindy Mueller Calhoun County Courthouse Annex Port Lavaca, Texas Michael J. Pfeifer Calhoun County Courthouse Port Lavaca, Texas Roger C. Galvan 2213 Vall Port Lavaca, Texas Vernon Lyssy 680 Hengst Road . Port Lavaca, Texas Neil E. Fritsch 701 Willowick Dr. Port Lavaca, Texas Kenneth Finster P.O. Box 640 Seadrift, Texas Gloria Ochoa Calhoun County Courthouse Port Lavaca, Texas . Pamela Martin Hartgrove Calhoun County Courthouse Port Lavaca, Texas Anita Fricke Calhoun County Courthouse Port Lavaca, Texas Burnard B. Browning Calhoun County Courthouse Port Lavaca, Texas Rhonda S. Kokena Calhoun County Courthouse Annex Port Lavaca, Texas . jj CALHOUN COUNTY, TEXAS DIRECTORY OF OFFICIALS AND DEPARTMENT HEADS December 31, 2011 Elected Precinct Officials Justice ot Peace, Precinct One Justice of Peace, Precinct Two Justice of Peace, Precinct Three Justice of Peace, Precinct Four. Justice of Peace, Precinct Five Constable, Precinct One Constable, Precinct Two Constable, Precinct Three Constable, Precinct Four Constable, Precinct Five Apoointed Personnel Building Inspector Building Superintendent Chief Probation Officer Juvenile Probation Officer Veterans Service Officer Hospital Administrator (Appointed by Board of Memorial Medical Center) Hope D. Kurtz 113 Milwaukee Port Lavaca, Texas James W. Duckett P.O. Box 1307 Port Lavaca, Texas Gary W. Noska P.O. Box 543 Point Comfort, Texas James Dworaczyk P.O. Box 141 Seadrift, Texas Nancy J. Pomykal P.O. Box 454 Port O'Connor, Texas Eugene Menchaca 218 Suncrest Drive Port Lavaca, Texas William Billings 1539 School Road Port Lavaca, Texas Bruce A. Blevins 826 Westwood Port Lavaca, Texas Fritz G. Wilke 1911-A Sweetwater Road Port Lavaca, Texas Vacant LaDonna Thigpen Calhoun County Courthouse Port Lavaca, Texas Charles V. Crober Calhoun County Courthouse Port Lavaca, Texas Jeanine Callihan Calhoun County Courthouse Annex Port Lavaca, Texas Luis Leija Calhoun County Courthouse Annex Port Lavaca, Texas Jose R. Pena 1904 Shofner Drive Port Lavaca, Texas Jason Anglin 815 N. Virginia Port Lavaca, Texas iii CALHOUN COUNTY, TEXAS DIRECTORY OF OFFICIALS AND DEPARTMENT HEADS December 31, 2011 County Agricultural Agent County Librarian, Port O'Connor Vacant P.O. Box 86 Port Lavaca, Texas Vacant P.O. Box 86 Port Lavaca, Texas Rhonda D. Cummins P.O. Box 86 Port Lavaca, Texas Charles L. Seely, Jr. P.O. Box 86 Port Lavaca, Texas Noemi Cruz 200 W. Mahan Port Lavaca, Texas Roberta A. Bess Seadrift Library Seadrift, Texas Anna G. Bradley Point Comfort Library Point Comfort, Texas Shirley H. Gordon Port O'Connor Library Port O'Connor, Texas Bain C. Cate, M.D. 117 West Ash Port Lavaca, Texas. Patricia Kalisek Rosenbaum Road Port Lavaca, Texas Dora E. Garcia Calhoun County Courthouse Port Lavaca, Texas Bruce A. Blevins Calhoun County Courthouse Port Lavaca, Texas Henry J. Barber 705 CR101 Port Lavaca, Texas County CEAFCS Agent County Marine Agent County 4HjY outh Agent County Librarian County Librarian, Seadrift County Librarian, Point Comfort County Health Officer County Waste Management Supervisor County Election Administrator County Nuisance Ordinance. enforcement Officer Emergency Medical Services Director iv CALHOUN COUNTY ORGANIZATION CHART December 31, 2011 County Coul1~At*Law Judge County Clerk District Clerk Tax Assessor Collector County Treasurer Juvenile Board Criminal District Attorney County Sheriff Countv Commissioners (4). and County Judge County Hospital Board Building Supervisor Veterans Service Officer Sanitary Landfill Manager Constables (5) Texas ,....... Public Health Personnel State Health Department Justices of Peace (5) Information Technology Coordinator Human Relations Officer v County Librarian Emergency Management Director Building Inspector Law Library........ Calhoun County Bar Association Extension Service m"", Texas A&M Univ~rsity Nuisance Ordinance Enforcement Officer Emergency Medical Services Director This page intentionally left blank. vi FINANCIAL SECTION vii This page intentionally ieft blank. viii RUTLEDGE CRAIN & COMPANY, PC CERTIFIED PUBLIC ACCOUNTANTS 2401 Garden Park Court. Suite B Arlington. Texas 76013 INDEPENDENT AUDITORS' REPORT To the Honorable County Judge and Commissioners Comprising the Commissioners' Court of Calhoun County, Texas We have audited the accompanying financiai statements of the governmental activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of Calhoun County, Texas as of and for the year ended December 31, 2011, which collectively comprise the County's basic financiai statements as listed in the table of contents. These financial statements are the responsibility of Calhoun County; Texas' management: Our responsibility is to express. opinions on these financial statements based on our audit. We did not audit the financial statements of the discrete component unit, Memorial Medical Center ("MMC"), which statements reflect 1 00% of the assets and revenues of the County's discretely presented component unit as of and for the year ended December 31, 2011. Those statements were audited by other auditors whose report has been furnished to us, and In our opinion, insofar as it relates to the amounts included for MMC, is based solely on the report of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provi98S a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of Calhoun County, Texas as of December 31, 2011, and the respective changes in financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information, as noted in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial 'statements. We do not express an opinion or provide any assurance on the information because the limited procedures do.not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was performed for the purpose of forming opinions on the financial statements which collectively comprise Calhoun County, Texas' basic financial statements. The introductory section, combining and Individual nonmajor fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the ba;3ic financial statements. The combining and individual nonmajor fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. I!.cd::~dlJC/V7!V~ ~ 0-fi~-4'"J' PC~ June 14, 2012.. . 1 Metro (817) 265-9989 Members: American Instilute of Certifled Public Accountants Texas Society of Certified Publlc Accountants Fax (817) 861-9623 This page intentionally left blank. 2 Management's Discussion and Analysis 3 This page intentionally ieft biank. 4 MANAGEMENT'S DISCUSSION AND ANALYSIS As management of Calhoun County, we offer readers of the County's financial statements this narrative overview and analysis of the financial activities of the County for the fiscal year ended December 31, 2011. We encourage readers to consider the information presented here in conjunction with the County's financial statements, which follow this section. FINANCIAL HIGHLIGHTS .:. The assets of the County exceeded its liabilities at the close of the fiscal year ended December 31, 2011, by $47,575,250 (net assets). Of this amount, $23,065,834 (unrestricted net assets) may be used to meet the government's ongoing obligations t9 citizens and creditors. .:. The unassigned portion of the General Fund balance at the end of the year was $17,984,876 or 97% of total General Fund expenditures and transfers out. .:. The County's governmental funds reported combined ending fund balances of $22,323,244 an increase of $148,032 in comparison to the previous year. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an Introduction to the County's basic financial statements. The County's basic financial statements comprise four components: 1) government-wide financial statements, 2) 1und financial statements, 3) fiduciary financial statements; and 4) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide Financial Statements. The government-wide financial statements are designed to provide the reader with a broad overview of Calhoun County's finances. . This is done in a manner similar to a private-sector business. Two statements, the Statement of Net Assets and the Statement of Activities, are utilized to provide this . financial overview, The Statement of Net Assets presents information on all of the County's assets and liabilities with the difference between the two reported as net assts; Over time, increases Of decreases in net assets may serve as a useful indicator of whether the.financial position of the County is improving or deteriorating. The Statement of Activities presents information showing .how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of the cash flow. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). The government-wide financial statements can be found on pages 15-17 of this report. Fund Financial Statements. The County. iike other state and local governments, utilizes fund accounting to ensure and demonstrate compliance with finance-related legal requirements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. All of the funds of the County can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities In the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on the near-term inflows and outflows of spendable resources as well as on balances of spendabie resources available at the end of the fiscal year. Such information may be us.eful in evaluating a govEirnment's near-term financing requirements. 5 CALHOUN COUNTY, TEXAS Management's Dtscussion and Analysis December 31, 2011 (Unaudited) Because the locus 01 governmentallunds is narrower than that 01 the government-wide linanclal statements, It is uselul to compare the inlormation presented lor governmental lunds with similar information presented for governmentai activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact 01 the government's near-term decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide q reconciliation to facilitate this comparison between governmental funds and governmental activities. The County maintains 68 individual governmentallunds. Information is "presented separately in the Governmental Fund Balan",," Sheet and in the Governmental Fund Statement of Revenues, Expenditures," and Changes in Fund Balances for the General.Fund, which is a major fund. Data lrorn the other 67 lunds are combined into a single, aggregated presentation. Individuallund data lor each of the non-major governmentallunds is provided in the lorm of combining statements elsewhere In this report. " Proprietary Funds. Memorial Medical Center (MMe), the County's discrete component unit, Is a proprie.tary fund used to account lor "the activities 01 the county hospital. The linancial statements 01 MMC are presented as supplementary information on pages 118-120. Fiduciary Funds. The County maintains lunds used to report assets held in a trustee or agency capacity lor others and which therelore cannot be used to support County programs. Notes to Financial Statements. The notes provide additional inlormation that is essential to gain a lull understanding of the data provided in the government-wide, lund financial statements and liduciary fund statements. other Information. In addition to the basic linancial statements and accompanying notes, this report aiso presents other supplementary inlormation foilowing the notes to the financial statements. The other supplementary inlormation includes combining and individual statements "and schedules. 6 CALHOUN COUNTY, TEXAS Management's Discussion and Anaiysis DecemberSI,2011 (Unaudited) GOVERNMENT~WIDE FINANCIAL ANALYSIS At the end of fiscal year 2011, the County's net assets (assets exceeding liabilities) totaled $47,575,250. This analysis focuses on the net assets (Table 1) and changes in net assets (Table 2). Net Assets. The largest portion of the County's net assets, $23,149,075 or 49%, reflects its investment in capital assets (land, buildings, infrastructure, machinery and equipment), less any related debt used to acquire those assets that is still outstanding. The County uses these assets to provide services to Its citizens; consequently, these assets are not available for future spending. Although the County reports its capital assets net of related debt, the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. . An additional portion of the County's net assets, $1,360,341 or 3%, represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $23,065,834 or 48%, may be used to meet the government's ongoing obligations to citizens and creditors. Table 1 Condensed Statement of Net Assets 2011 2010 Change Current and other assets $ 41.477.065 $ 40.760,485 $ 716.580 Capital assets (net of accumulated depreciation) 34,965,293 34,343,287 622.006 Total assets 76.442,358 75.103,772 1,338,586 , Current and other liabilities 17.107,272 16,364,648 742,624 Long-term liabilities 11,759.836 12.852,388 (1,092.552) Total liabilities 28,867,108 29,217,036 (349.928) Net assets: Invested in capital assets, net of related debt 23.149.075 21.423,439 1,725,636 Restricted 1,360.341 1.510,877 (150,536) Unrestricted debt 23,065.834 22,952,420 113,414 Total net assets $ 47,575,250 $ 45,886,736 $ 1,688,514 7 CALHOUN COUNTY, TEXAS Management's Discussion and Anaiysis December 31, 2011 (Unaudited) Changes in Net Assels. The net assets of the County increased by $1 ,688,514 for the fiscal year ended December 31,2011. Table 2 provides an analysis of revenues and expenditures comprising the increase. Table 2 Changes in Net Assets 2011 2010 Change Revenues: Net Program Revenues: Charges for services $ 2,931,265 $ 2,540,505 $ 390.760 Operating grants and contributions 932,249 . 620,927 311,322 Capital grants and contributions 1,536,419 1.622,929 (86,510) General Revenues: Property taxes 14,250,020 16,237,616 (1.987,596) Sales taxes 2,193.566 2,046,452 147,114 Other taxes 12,890 28,272 (15,382) Unr~strjcted investments earnings 205.112 402,750 (197,638) Miscellaneous 222,330 155.444 66,886 Total revenues 22,283,851 23.654,895 (1.371,044) Expenses: General administration 1,823.793 1.792,899 30.894 Judicial 1,272,390 1,356.510 (84,120) Legal 678,650 698.116 (19,466) Financial administration 1,042.429 1,039,490 2,939 Public facilities 967,369 1,000.186 (32,817) Public safety 5.516.087 5,630,199 (114,112) Roads and bridges 3,997,198 4,353.277 (356,079) Health and welfare 3,505,147 3,357,545 147,602 Community development 123,063 121.644 1,419 Culture and recreation 674,412 736.295 (61M3) Social services 41.133 41,874 (741) Conservation 7,750 7,750 Sanitation services 160,841 137,942 22.899 Nondepartmental 277.542 547,769 (270,227) . Interest on long-term debt 507,533 662,507 (154,974) Total expenses 20,595.337 21,484,003 (888,666) Change in net assets 1,688,514 2.170,892 $ (482,378) Net assets - beginning 45,886,736 43.715,844 Net assets - ending $ 47,575,250 $ 45.886,736 8 CALHOUN COUNTY, TEXAS Management's Discussion and Anaiysis December 31,2011 (Unaudited) Program Expenses and Revenues [] Expenses m:Revenues $6,000,000 0,. i , ., I $5,000,000 $3,000,000 ~ $4,000,000 ~: ,( ~. 01. ))\. 4/ $2,000,000 . $1,000,000 $- .~. '''~ 0- .f;:-' . 100 ~ 0 10 <'I' ~ 00 !:- S 0> 0...... ..N . Ci' ~ ~ ~ ~0 ,..,.0 (,~ :}..o'( ~o . (j &0. (fj if) ~0 & ~ ~ ~ ~.~ ~~ ~ ~ ~ ~ ~.~ # ~ ",'Ii 'S ",'Ii ,,'Ii ',v 0'0 o~ 0'" c} ",0 ,z;. c,'" i:" ,<::' ".z;.'Ii ,,<I!' itV <(.:7 '/)<::' '/)<::'? 0'''' i"'iiY Cp<::,c, ;,,0<::' 0"''''1] 0'" /:-S-'Ii <(oS oc, if" ",oS '/)<::' ",0 k'li -,,0<::' '<. o'li .,-",'Ii ff!" I.'" r_'IY ,- <(" '<.. c,o .;p.oS -J G The cost of the county's programs exceeded program revenues of $5,399,933 by $15,195,404, as illustrated above. Program revenues amounted to 26% of program costs. . 9 CALHOUN COUNTY, TEXAS Management's Discussion and Anaiysis December 31, 2011 (Unaudited) Revenues by Source Other taxes 0% Unrestricted investments earnings 1% Miscelianeous 1% Charges for services 13% Sales taxes 10% Operating g rants and contributions 4% Capital grants and contributions 7% Property taxes 64% FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS Governmental Funds. The focus of the County's governmental funds is to provide information on near-term infiows, outfiows and baiances of spendable resources. Such information is usefui in assessing the County's financing requirements. In particular, unre~erved fund balances may serve as a useful measure of the government's net resources available for spending at the end of the fiscal year. As of the end of. the current fiscal year, the County's governmental funds reported combined fund balances of $22,323,244, an increase of $148,032 from 2010. The General Fund is the main operating fund of the County. At the end of the current fiscal year, the General Fund unassigned fund balance was $18,043,573. The fUnd balance increased by $323,282 during the current fiscai year. Although revenues decreased 4% from the prior year, total revenues this year exceeded expenditures and other financing uses. General Fund Budgetary Highlights. Each year the County performs periodic reviews of the budget. State law prohibits increasing total budgeted expenditures except during an emergency, however an amount budgeted for one line item can be transferred to another budgeted item without authorizing an emergency expenditure. During the year there was an $884,233 positive variance between the final amended budget and actual expenditures, comprised primarily of the following: . $347,002 positive variance with budgeted General Administration expenditures related to personnel vacancies and services. . $111,114 positive variance with budgeted Judicial expenditures for court services. . $144,022 positive variance with budgeted Public Safety expenditures related to personnei vacancies. . $105,326 positive variance with from budgeted Health and Welfare expenditures for indigent heaith care and as a result of personnel vacancies. The key factors .in the $1,380,833 positive budget variance in total revenues were increases in taxes and charges for services. The positive budget variances resulted in $2,265,066 excess of revenues over expenditures. 10 CALHOUN COUNTY, TEXAS Management's Discussion and Anaiysis December 31, 2011 (Unaudited) Capital Assets and Debt Administration Capital Assets. The County's investment in capital assets for its governmental activities as of December 31, 2011, amounts to $34,965,293 (net of accumulated depreciation). The investment in capital assets includes land, buildings and improvements, machliiery and equipment, and infrastructure. Table 3 Capital Assets at Year End Net of Accumulated Depreciation. Balance 12/31/11 Capital assets, not being depreciated: Land Construction in progress Capital assets, being depreciated Buildings Improvements other than buildings Furniture, fixtu"res and equipment Infrastructure $1,758,119 1,221,025 17,095,246 4,683,289 4,798,526 5,409,088 $34,965,293 Additional information on Capital Assets is available on page 33. Debt Administration. Table 4 Long-Term Debt at Year End 12i31/11 GOVERNMENTAL ACTIVITIES: General obligation bonds Certificates of obligation Bond premium/discount Capital lease obligation Compensated absences payable Deferred amount from refunding . $11,090,000 345,000 262,328 118,890 136,012 (192,394) $11,759,836 Balance 12/31/10 $1,707,901 4,206,073 16,072,731 1,954,843. 4,551,436 5,850,303 $34,343,287 12/31i10 $11,975,000 435,000 269,577 240,271 131,805 (199,265) $12,852,388 General obligation bonds outstanding include $6,170,000 for jail construction, $4,920,000 general obligation refunding bonds and $345,000 certificates of obligation for courthouse renovation. The County's bonds presently carry "AM" ratings (insured) with underlying ratings as follows: Moody's Investor Services Aa2 and Standard & Poor's AA-. Table 5 illustrates annual changes in bonds outstanding. Capital lease obligations are for road equipment and are payable from annual appropriations of the General Fund. Information about compensated absences may be found on page 27. Additional information on Long-Term Debt is available on page 35. 11 CALHOUN COUNTY, TEXAS Management's Discussion and Analysis December 31, 2011 (Unaudited) TABLE 5 BONDS OUTSTANDING $12,000,000 $10,000,000 Cl Z o $8.000.000 ~ f- ~ $6,000,000 :3 o Iii $4,000.000 w Cl ~ ~ UI I ~ "'," ~ $2.000,000 ~, ""t~ . .--SERIES2D03-JAll ,,_ "'-"-~:=I:~::I:SE ~-~~~.-~?-'--m-,....--}g~~Y.,; ~'~;f:i--. 2012 2014 2016 2018 2020 2022 20'24 -i,.;' --- """""___ TOT Ai saNDS OUTSTANDING :~i<- '!,( -. t:~. - SERIES 2lI03-REFUNDIN3 ",<- $0 YEAR ENDING ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES Appraised value used for the 2012 budget increased 9% from 201,1. The Commissioners Court maintained the same totai tax rate of $0.4900, resulting in a .9% increase in the General.Fund tax rate. Projected use of fund balance is $272,000, while maintaining an estimated fund balance of 70% of expenditures at the end of thefiscal year. This financial report is designed to provide a generai overview of Calhoun County's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additionai financial information should be addressed to Cindy Mueller, County Auditor, 202 S. Ann Street, Suite S, Port Lavaca, Texas 77979. 12 BASIC FINANCIAL STATEMENTS 13 This page intentionally left blank 14 EXHIBIT A-1 CALHOUN COUNTY, TEXAS STATEMENT OF NET ASSETS DECEMBER 31,2011 Primary Government Governmental Component Activities Unit ASSETS Cash and cash equivalents $ 21,870.645 1,445,277 Investments 500,000 Receivables (net of allowances for uncollectibles): 7,867,391 2,308,902 Intergovernmental receivabie 1,588,474 Inventories 195,686 564,040 Prepaid items and other current assets 117,394 516,685 Loan to component unit 500.000 Restricted assets: Cash and cash equivalents 9,130,956 Deferred charges 206,519 Capitai assets (net, where applicable, of accumulated depreciation) Land 1,758,119 32,143 Construction in progress 1,221,025 44,966 Buildings 17,095,246 1,700,582 Improvements other than buildings 4,683.289 Furniture, fixtures and equipment 4,798,526 2,701,291 Infrastructure 5,409,088 Total Assets 76,442,358 9,813,886 LIABiLITIES Accounts payable 487,843 936,536 Accrued and other liabilities 590,652 1,469,034 Due to primary government 500,000 Due to other governments 595,058 Due to others 594,157 Unearned revenue 14,839,562 Noncurrent liabilities: Due in one year 967,826 228,258 Due in more than one year 10,792,010 655,329 Total Uabililies 28.867,108 3,789,157_ NET ASSETS Invested in Capital Assets, Net of Related Debt 23,149,075 3,595,395 Restricted For: Debt Service 202,481 Capital Projects 1,157.860 36,813 Unrestricted 23,065,834 2,392,521 Total Net Assets $ 47,575,250 6,024,729 The accompanying notes are an integral part of this statement. 15 CALHOUN COUNTY, TEXAS STA TEMENT OF ACTIVITIES . FOR THE YEAR ENDED DECEMBER 31,2011 FunctionslPrograms Primary government: General administration Judicial Legal Financial administration Public facilities Public safety Roads and bridges Health and welfare Community development Culture and recreation Social services ConselVation Sanitation selVices Nondepartmental Interest and fiscal charges Total governmental activities Total Primary Government Program Revenues Operating Capital Charges for Grants and Grants and Expenses Services Contributions Contributions $ 1,823,793 $ 248,629 $ 1,533 $ 1,272,390 516,083 109,177 678.650 46,144 1,042,429 279,417 967,369 18,609 20,738 1,268,778 5,516,087 193,475 259,676 112,275 3,997.198 669,881 309,562 36,017 3,505,147 880,143 141,360 123,063 674,412 27,249 71,890 50,000 41,133 7.750 17,617 69,349 160,841 25.608 277 ,542 26,027 696 507,533 ~6,595,337 - 2,931,265 ------g32,249 1,536,419 $ ~595,337 $ 2,931,265 $ 932,249 $ 1,536,419 $ 21,251,282 $ 18,864.384 $ 1,642,699 $ 36,813 General Revenues: Ad valorem taxes Sales taxes Other taxes Unrestricted Investment Earnings Miscellaneous Total General Revenues Change in Net Assets Net Assets - Beginning Net Assets - Ending COMPONENT UNIT: . Memorial Medical Center The accompanying notes are an Integral part of this statement. 16 EXHIBIT A-2 17 CALHOUN COUNTY, TEXAS BALANCE SHEET - GOVERNMENTAL FUNDS DECEMBER 31,2011 Other Total General Governmental Governmental Fund Funds Funds ASSETS Cash and cash equivalents $ 17,176,765 $ 4,644.193 $ 21,820,958 Receivables (net of allowances for uncollectibles): Taxes 4,891,495 400,140 5,291,635 Accounts 2,295.227 280,529 2,575,756 Intergovernmental receivable 1,213,163 375,312. 1,588,475 Due from other funds 836,815 14.968 851 .803 Inventories 195,686 195,686 Prepaid items and other current assets 58,697 58,697 Loan to component unit 500,000 500,000 Restricted assets: Cash and cash equivalents 8,438,203 692,753_ 9,130.956 Total Assets $ 35,606,051 $ 6,407,915 $ 42,013,966 LIABILITIES AND FUND BALANCES liabilities: Accounts payable $ 466,664 $ 21,180 $ 487,844 Accrued and other liabilities 407,304 13,582 420,886 Due to other funds 14,988 836,815 851,803 Due.to other governments 595,058 595,058 Due to others 529,590 14,884 544,474 Deferred revenue 15,353,188 1,437,469 16,790,657 Total liabilities 17,366,792 2,323,930 19,690,722 Fund balances: Nonspendable 254,383 254.383 Restricted 3,117,132 3,117,132 Assigned 2,000,000 970,853 1,170,853 .Unassigned 15,984,876 .(4,000) 15,980.876 Total fund balances 18,239,259 4,083,985 22,323,244 Total liabilities & Fund Balances $ 35,606,051 $ 6,407,915 $ 42,013,966 The accompanying notes are an integral part of this statement. 18 EXHIBIT A-3 CALHOUN COUNTY, TEXAS RECONCILlA nON OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STA TEMENT OF NET ASSETS DECEMBER 31,2011 Total fund balances - governmental funds balance sheet Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets used in governmental activities are not reported in the funds. Property taxes receivable unavailable to pay for current period expenditures are deferred in the funds. Payabies for bond principal which are not due in "the current period are not reported in the funds. Payables for capital leases which are not due in the current period are not reported in the funds. Payables for bond interest which are not due in the current period are not reported in the funds. Payables for compensated absences which are not due in the current period are not reported In the funds. Other long-term assets are not available to pay for current period expenditures and are deferred in the funds. Court fines receivable 'unavailable to pay for current period expenditures are deferred in the funds. Ambulance receivables unavailable to pay for current period expenditures are deferred in the funds. Net assets of governmental activities - Statement of Net Assets The accompanying notes are an integral part of this statement. 19 EXHIBtT A-4 $ 22,323.244 34,965,293 401,379 (11,504,934) (118,890) (169,762) (136,012) 265,216 1,251,161 298,555 $ 47.575,250 EXHIBIT A-5 CALHOUN COUNTY, TEXAS STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Other Total G:eneraJ Governmental Governmental Fund Funds Funds Revenues: Ad valorem taxes $ 13,046,027 $ 1.185,101 $ 14,231,128 Sales taxes 2,193,566 2,193,566 Other taxes 12,890 12.890 Intergovernmental 596,866 1,665,531 2,262.397 Charges for se/Vices 1,610,462 343,030 1,953,492 Permits and licenses 15,243 371,165 386,408 Fines and forfeitures 275,623 146,273 421,896 Interest 179,730 25,382 205,112 Gifts and contributions 139,794 139,794 Sale of assets 25.074 25,074 Rents and leases 15,621 25,700 41,321 Miscellaneous 191,672 71,761 263,433 Total revenues 18.162.774 3,973,737 22,136,511 Expenditures: Current: General administration 1,515,994 41,170 1,557,164 Judicial 1,227,475 15,358 1,242,833 Legal 642,368 31,380 673,748 Financial administration 1,039,286 1,039.286 Public facilities 868.849 1,192,147 2,060,996 Public safety 5.067.717 383,964 5,451,681 Roads and bridges 3,434.165 17,136 3,451,301 Health and welfare 3,726,774 6,749 3,733.523 Cominunily development 122.260 122,260 Culture and recreation 506,932 115,946 622.878 Social services 41,133 41,133 ConselVation 7,750 7.750 Sanitation selVices 149,071 149,071 Nondepartmental 298,384 298,384 Debt service: Principal 975,000 975,000 Interest and fiscal charges 130,863 430.608 561,471 Total expenditures 18,480.637 3,507,842 21,988,479 Excess (deficiency) of revenues over (under) expenditures (317,863) 465,895 148,032 Other financing sources (uses): Transfers in 828,144 463,658 1,291,802 Transfers out (186.999) (1.104,803) (1,291,802) Total other financing sources (uses) 641,145 (641,145) Net change in fund balances 323,282 (175,250) 148,032 Fund balances, January 1 17,915,977 4,259,235 22,175,212 Fund balances, December 31 $ 18.239,259 $ 4,083,985 $ 22,323,244 The accompanying notes are an integral part of this statement. 20 CALHOUN COUNTY, TEXAS RECONCILlA TlON OF THE STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STA TEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31,2011 Net change in fund balances - total governmental funds Arnounts reported for governmental activities in the Statement of Activities ("SOA") are different because: Capital outlays are not reported as expenses in the SOA. The depreciation of capital assets used in governrnental activities is not reported in the funds. The gain or loss on the sale of capital assets is not reported in the funds. Donations of capital assets increase net assets in the SOA but not In the funds. Certain property tax revenues are deferred in the funds. This is the change in these amounts this year. Expenses not requiring the use of current financial resources are not reported as expenditures in the funds. Repayment of bond principal is an expenditure In the funds but is not an expense in the SOA. Repayment of capital lease principal Is an expenditure in the funds but is not an expense in the SOA. Bond issuance costs and similar items are amortized in the SOA but not in the funds. (Increase) decrease in accrued interest from beginning of period to end of period. Compensated absences are reported as the amount earned in the SOA but as the amount paid In the funds. Certain ambulance receivables are deferred in the funds. This Is the change in these amounts this year. Uncollected court fines are not recorded as revenue in the funds. Change in net assets of governmental activities - Statement of Activities The accompanying notes are an integral part of this statement. 21 EXHIBIT A-6 $ 148,032 2,576,179 (1,994,718) (12,496) 5"3,072 18,891 (225,610) 975,000 121,381 (33,941) (33,526) (4,205) 16,093 84,361 $ 1,688,514 EXHIBIT A,7 CALHOUN COUNTY, TEXAS STA TEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS DECEMBER 31, 2011 Agency Funds ASSETS Cash and cash equivalents $ 778.831 Receivables (net of allowances for uncollectibles): Intergovernmental receivable 126,010 Due from other funds 140,421 Due from others 20,616 Total Assets $ 1,065,878 LIABILITIES Due to other funds $ 140,421 Due to other governments 251,715 Due to others 673,742 T olal Liabilities $ 1,065,878 The accompanying notes are an integral part of this statement. 22 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements DecemberSI,2011 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the County have been prepared in conformity with accounting principles generally accepted (GAAP) in the United States of America as applicable to governmental units. The Governmental Accounting. Standards Board (GAS B) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. GASB Statement No. 20 ''Accounting and Financial Reponing for Proprietary Funds and Other Governmentai Entities That Use Proprietary Fund Accounting" provides guidance on accounting standards to be applied by proprietary funds. The County's discretely presented component unit, Memorial Medical Center (MMe), is a proprietary type fund and has elected to apply all applicable GASB pronouncements as well as FASB Statements and Interpretations, APB Opinions, and ARBs pronouncements unless those pronouncements conflict with or contradict GASB pronouncements. The more significant of the County's accounting policies are described below. A. Reporting Entity The County of Calhoun, Texas was organized by the State of Texas in 1846 from parts of Jackson, Matagorda, and Victoria counties and is governed under the laws of the State of Texas. The County provides the following services: general and financial administration, judicial and legal, public facilities and road and bridge maintenance and construction, public safety, health and welfare, community development, culture and recreation, social services, and conservation and sanitation services. The Calhoun County Commissioners' Court is the level of government which has oversight responsibility and control over all activities of the County. The Court is composed of four commissioners, one elected from each of the four precincts in the County, and the County Judge elected from the entire County. The members are elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. Although the County receives funding from iocal, state and federal government entities, the Commissioners' Court is not inciuded In any other government "reporting entity." Discretely presented component unit - For financial reporting purposes, management has considered all potential component units. The decision to include a potential component unit in the reporting entity was made by applying the criteria set forth in GAAP. The criteria used are as follows: Financial Accountability - The primary government is deemed to be financially accountable If it appoints a voting majority of the organization's governing body and (1) it is able to impose its will on that organization or (2) there is a potential for the organization to provide specific financial benefits or impose specific financial burdens on the primary government. Additionally, the primary government may be financially accountable if an organization is fiscally dependent on the primary government regardless of whether the organization has a separately elected governing board, a governing board appointed by a higher level of government or a jointly appointed board. Memorial Medical Center ("MMC") operates a primary critical care hospital. The County Commissioners' Court appoints MMC's board, approves its annual budget, regulariy scheduled payment of bills, and major capital additions. MMC is reported as a discretely presented component unit because its services are provided entirely to the public. Separate financiai statements are available from hospitai management at Memorial Medical Center, 815 North Virginia, Port Lavaca, Texas, 77979. B. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements 23 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 and the reported amounts of revenues and expenses/expenditures during the reporting period. Actual results could differ from those estimates. C. Government-wide and Fund Financial Statements The government-wide financial statements (i.e. the statement of net assets and the statement of changes in net assets) report information on all of the nonfiduclary activities of the primary government and its component units. For the most part, the effect of Interfund activity has been removed from these statements. Governmental activities are supported by taxes and intergovernmental revenues. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate fund financial statements are provided for governmental funds and fiduciary funds even "though the later are excluded from the government-wide financial statements. The General Fund meets the criteria as a major governmental fund. Non-major funds include Speciai Revenue, Debt Service, and Capital Projects' funds. The combined amounts for these funds are reflected in a singie column in the fund Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balances. Detailed statements for nonmajor funds are presented within Combining and Individual Fund Statements and Schedules. D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation Government~wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Revenues are classified as program revenues and general revenues. Program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions. General revenues include all taxes, grants not restricted to specific programs and investment earnings. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. . Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the County. Receivables which are measurable but not collectibie within 60 days after the end of the fiscal period are reported as deferred revenue. Property taxes which were levied and due October 1, 2011 are intended to finance the County's. budget for the fiscal year beginning January 1, 2011; accordingly, recognition of revenue from this levy has been deferred to the next fiscai year. . 24 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. The County reports the following major governmental funds: The General Fund is the County's general operating fund and is always classified as a major fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Major revenue sources include property and other taxes, intergovernmental revenues, charges for services, and investment of idle funds. Primary expenditures are for general administration, judicial and legal, public facilities and road and bridge maintenance and construction, public safety, and health and welfare. Nonmajor funds include special revenue, debt service, and capital projects funds. Proprietary fund financial statements are used to account for activities, which are similar to those often found in the private sector. The measurement focus is based upon determination of net income, financial position and cash flows. MMC, the County's discrete component unit, is a proprietary fund used to account for hospital operations. Major revenues are provided by charges for services. Primary expenses are for health care. The proprietary fund is accounted for using the accrual basis of accounting as follows: 1. Revenues are recognized when earned, and expenses are recognized when the liabilities are incurred, 2. Current-year contributions, health care expenses and administrative expenses which are not received or paid until the subsequent year, are accrued. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally resuit from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principai operating revenues are charges to customers for services. Operating expenses for the funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Fiduciary fund financial statements include fiduciary funds which are classified into private purpose trust and agency funds. The County has only agency funds which are used to account for assets held by the County as an agent for individuals, private organizations, other governments and other fiduciary funds. Agency funds do not involve a formal trust agreement. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. E. Assets, liabilities, and net assets or equity 1. Cash and cash equivalents Cash consists of demand and time deposits. For purposes of presentation of MMC's cash flows, all investments with a maturity of 3 months or less at acquisition have been classified as cash equivalents. 25 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 3t, 2011 2. Interest Capitalization Interest costs incurred by the proprietary fund for the acquisition and/or construction of capital assets are subject to capitaiization when the following conditions are present: Expenditures for the capital asset have been made: Activities that are necessary to get the capital asset ready for intended use are in progress. I Interest cost is being incurred. The amount of interest cost to be capitalized is based on the weighted average amount of accumulated expenditures for the period muitiplied by the interest rate for the obligation incurred specifically to finance the construction of the capital asset net of interest earned on funds borrowed to finance the project. During 2011, MMC capitalized no interest. 3. Investments State statutes authorize the county to invest in (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of the. State of Texas or its agencies; (3) other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States; (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than A or its equivalent; (5) certificates of deposit by state and national banks domiciled in this state that are (A) guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor; or, (B) secured by obligations that are described by (1) - (4); or, (6) fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by (1), pledged with a third party selected or approved by the county, and placed through a primary government securities dealer. I Investments maturing within one year of date of purchase are stated at cost or amortized cost; all other investments are stated at fair value which is based on quoted market prices. All investment income is recognized in the appropriate fund's statement of activity and or statement of revenues, expenditures and changes in fund b.alance. 4. Receivables and Payables Receivable from Other Governments - Accounts receivable from other governments Include amounts due from grantors for approved grants for specific programs and reinibursements for selVices performed by the County. Program grants are recorded as receivables and revenues at the time all eligibility requirements established by the grantor have been met. Reimbursements for selVices performed are recorded as receivables and revenue when they are earned in the government-wide statements. Included are fines and costs assessed by court action and billable selVices for certain contracts. Revenues received in advance of the costs being incurred are recorded as deferred revenue in the fund statements. Receivables are shown net of an allowance for uncollectlbles. Due From or Due to Other Funds - Lending or borrowing between funds is reflected as "due from or due to" (current portion) or "advances to or advances from other funds" (non-current). Advances between funds, as reported In the fund financial statements, are offset by a fund balance reselVe account in applicable government funds to indicate that they are not available for appropriation and are not expendable available financial resources. Interfund activity reflected in "due from or due to" is eliminated on the government-wide statements. 26 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31,2011 5. Capital Assets Capital assets, which include land, buildings and improvements, equipment, and infrastructure assets (e.g., roads and bridges), are reported in the government-wide financial statements. Capital assets (except for grant assets with lower thresholds) are defined as assets with a cost of $1,000 or more. Infrastructure assets inciude County-owned roads and bridges. Capital assets are recorded at historical costs if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Capital assets except for infrastructure are depreciated using the straight line method over the following estimated useful lives:. Buildings Improvements other than buildings Equipment Leased assets Infrastructure 15 - 50 years 45 years 5 - 20 years 3 - 7 years 35 - 40 years 6. Compensated Absences A liability for unused vacation (two weeks vacation benefits annually (three weeks after ten years of employment)) and compensation time for all full time employees is calculated and reported in the government-wide statements. For financial reporting, the following criteria must be met to be considered as compensated absences: . leave Of compensation is attributed to services already rendered, e leave or compensation is not contingent on a specific event. Vested or accumulated vacation leave and compensation time that Is expected to be paid with expendable available financial resources is reported as expenditures and fund liabilities of the General Fund. Amounts of vested or accumulated vacation leave and compensation time that are not expected to be paid with expendable available financial resources are reported In the in the government wide statement of assets and expense is recorded for the net change in the government wide statement of changes In net assets. A liability .for these amounts is reported in governmental funds. only if they are rnatured, forexarnple, unused reimbursable leave payable as a result of employee resignations and retirements. .' 7. Fund Equity In government-wide statements, net assets are classified into three categories as follows: a. Invested in capital assets, net of related debt - This component of net assets consists of capital assets, net of accumulated depreciation and reduced by the outstanding baiances of any bonds, mortgages, notes, leases, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. b. Restricted - This component of net assets consists of net assets whose use is restricted by contributors, laws or regulations of other governments, or by laws through constitutional provisions or enabling legisiation. c. Unrestricted - This component of net assets consists of those assets that do not rneet the definition of "restricted" or "invested in capital assets, net of related debt." 27 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 Governmental funds classify fund balances as follows: a. Nonspendable Fund Balances - Amounts that cannot be spent because they are either not in a spendable form or are legally or contractually required to be maintained intact. b. Restricted Fund Balance - Amounts that can be spent only for specific purposes because of constraints imposed by external providers, or imposed by constitutional provisions or enabling legislation. c. Cornmitted Fund Balance - Amounts that can only be used for specific purposes pursuant to constraints imposed by the Commissioners Court (the "Court") through legislation, resolution or ordinance, unless the Court removes or changes the specified use by taking the same type of action used to commit the amounts. d. Assigned Fund Balance - Amounts that are constrained by the Court, or by another county official or the finance division to which the Court has delegated authority, that are to be used for specific purposes but are neither restricted nor committed. e. Unassigned Fund Balance - Amounts that are available for any purpose; these amounts can be reported only in the County's General Fund or as deficits in other governmental funds. Fund balance amounts represent the nature of the net resources that are reported in a governmental fund. The County fund balance classifications include non-spendable resources. restricted, and non- restricted (committed, assigned and unassigned) amounts. When the County incurs an expenditure for an unrestricted amount, committed amounts are reduced first, followed by assigned amounts and then unassigned amounts for purposes in which any of those unrestricted fund balance classifications could be used. 28 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31,2011 General Nonmajor Fund Funds Total Fund Balances: Nonspendable: Inventory $ 195,686 $ $ 195,686 Prepaid items 58,697 58,697 Restricted for: Airport operations 64,144 64,144 Capital projects 191,007 191,007 Culture and recreation 149,934 149,934 Debt service 171,521 171,521 Election services 37,088 37,088 Justice administration 344,355 344,355 Legal administration 200,457 200,457 Preservation 251,330 251,330 Public facilities 23,499 23,499 Public safety 102,465 102,465 Road & bridge maintenance 1,467,236 1,467,236 Other purposes 114,096 114,096 Assigned to: Capital projects 970,853 970,853 Loan to MMC 500,000 500,000 Future loan to MMC 1 ,500,000 1,500,000 Unassigned: 15,984,876 (4,000) 15,980,876 $ 18,239,259 $ 4,083,985 $ 22,323,244 II. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS A. The governmental fund baiance sheet inciudes a reconciliation between fund balances for total governmental funds and net assets as reported in the government-wide statement of net assets. The details olthe difference are as follows: Other long-term assets/liabilities which are not available to pay for current-period expenditures and are deferred in the funds: Deferred bond issue costs Prepaid expimses $ 206,519 58.697 $ 265.216 B. The governmental fund statement of revenues, expenditures, and changes in fund balances includes a reconciliation between net changes in fund balances for total governmental funds and changes in net assets as reported in the government-wide statement of activities. The details of the difference are as follows: Expenses not requiring the use of current financial resources are not reported as expenditures in the funds: Amortization of prepaid insurance $ 225610 29 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31,2011 III. DEPOSITS, INVESTMENTS AND INVESTMENT POLICIES A. Deposits and Investments At year end, the carrying amount of the County's cash and cash equivalents was $33,225,709 (including $778,831 for agency funds and $1,445,277 for MMC) and the bank balance was $33,953,974. The bank balance was collateralized with securities held by the County's depository's agent in the County's name. At year end, the County's depository had pledged securities, with a par value of $46,969,245 and fair vaiue of $49,246,316. Custodial Credit Risk - Deposits. In the case of deposits this is the risk, that in the event of a bank failure, the County's deposits may not be returned to it. The County requires all deposits to be covered by Federal Depository Insurance Corporation (FDIC) insurance and/or collateralized by qualified securities pledged by the County's depository in the County's name and held by the depository's agent. During 2011, the County's investing activities were limited to certificates of deposit which are classified as cash. Concentration of Credit Risk. - The County's investment policy recognizes that over-concentration of assets by market sector or maturity as a risk to the portfolio. Diversification is a major object of the investment program. The investment policy has established limits for concentration by market sector as shown below: Interest Rate Risk - In order to limit interest and market rate risk from changes in interest rates, the County has set a maximum stated maturity date of two years, with an average weighted maturity of 90 days for the total portfolio. Longer maturities may be utilized for bond proceeds, but only if matched to planned expenditures of the funds. . Custodial Credit Risk - Deposits. In the case of time and demand deposits, this is the risk that in the event of a bank failure, the County's deposits may not be returned to it. The County requires all deposits to be covered by Federal Depository Insurance Corporation (FDIC) insurance and/or be collateralized by qualified securities pledged by the County's depository in the County's name and held by the depository's agent. Custodial Credit Risk - Investments. For an investment, this is the risk that, in the event of the failure of the counterparty, the County may not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. State law limits investments as described in Note I. E. 3. IV. PROPERTY TAXES AND OTHER RECEIVABLES A. Property Tax Calendar/Taxes Collected In Advance The County's property tax is levied and recorded as a receivable each October 1, on the assessed value listed as of the prior January 1, for all real and business property located In the County. Taxes are delinquent on February 1 following the October 1 levy date. A statutory lien becomes effective on all property with unpaid taxes as of January 1 of the year following the assessment. The County is prohibited from using taxes collected between October 1 and December 31 until the first day 6f the budget year for which the taxes are levied. As a result, taxes collected between these dates are shown as restricted cash and deferred revenue on the balance sheets ofthe General and Debt Service Funds. The appraisal of property within the County is the responsibility of the Calhoun County Appraisal District as required by legislation passed by the Texas Legislature. The Appraisal District is required under such legislation to assess all property within the Appraisal District on the basis of 100% of its appraised value and is prohibited from applying any assessment ratios. The value of property within the appraisal district must be reviewed every five years; however, the county may, at its own expense, require annual reviews of appraised values. The County may challenge appraised values established by the appraisal district through 30 CALHOUN COUNTY, TEXAS Notes to Basic Financiai Statements December 31,2011 various appeals and, if necessary, legal action. Property taxes attach as an enforceabie lien on property as of January 1, following the levy date. Taxes are due by January 31, following the levy date. B. Receivables Governmental fund type receivables consist of amounts due for property taxes or amounts due for services (net of allowance for uncollectibles). Any.portion oi receivables that do not meet the criteria for revenue recognition are recorqed as deferred revenue, Receivables for individual major funds and nonmajor funds in the aggregate and for the discrete component unit at December 31, 2011 were as follows: Nonmajor Primary General Funds Government DCU Taxes receivable $ 5,149,055 $ 421 ,200 $ 5,570,255 $ Allowance for uncoiiectibie taxes (257,560) (21,060) (278,620) 4,891 ,495 400,140 5,291,635 Accounts receivable 5,046,466 638,040 5,684,506 6,386,902 Allowance for uncollectible accounts (2,751,239) (357,511) (3,108,750) (4,078,000) 2,295,227 280,529 . 2,575,756 2,308,902 Total $ 7,186,722 $ 680,669 $ 7,867,391 $ 2,308,902 31 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 20t 1 Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the various components of deferred revenue and unearned revenue reported in the governmental funds were as follows: 32 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 V. CAPITAL ASSETS Capital assets are recorded at cost or, if donated, at fair market value at the date of receipt. In accordance with GASB-34, depreciation policies were adopted to inciude useful lives and classification by function. Infrastructure assets are listed at estimated or actuai historical costs. General capital assets are not capitalized in the funds used to acquire or construct them. Instead, capital acquisition and construction are reflected as expenditures in governmental funds, and the related assets are reported in governmental-type activities. Donated fixed assets are valued at their estimated fair market vaiue on the date of donation. The County uses the following criteria to classify capital assets: Useful life exceeds one year, Cost equals $1,000 or more for assets acquired by governmental funds, Cost equals $500 or more for assets acquired by proprietary funds. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Depreciation and amortization of capital assets are estimated using the straight line method over estimated useful lives and are charged as an expense against operations for proprietary funds and governmental activities. Accumulated depreciation and amortization are reported for proprietary funds and governmental activities. The following is a summary of capital asset activity for the year ended December 31, 2011 : Transfers and Balance Completed Balance 12/31/2010 Addlions Retirements Construction 12/31/2011 GOVERNMENTAL ACTIVITIES: Capital assets, not being depreciated: Land $ 1,707,900 $ $ $ 50,219 $ 1,756,119 Construction in progress 4,206,074 1,474,624 (4,459,673) 1,221,025 Total capital assets not being depreciated 5,913,974 1,474,624- (4,409,454) 2,979,144 Capital assets, being depreciated Buildings 20,350,788 1,195 1,504,552 21,856,535 Improvements other than buildings 6,075,414 12,195 2,878,080 8,965,689 Furniture, fixtures and equipment 11,961,636 1,129,237 (248,337) 26,822 12,869,358 Infrastructure 18,206,729 12,000 18,218,729 Total capital assets being deprecIated 56,594,596 1,154,627 (248,337) 4,409,454 61,910,311 Less accumulated depreciation for: Buildings (4,276,057) (463,232) (4,7611269) Improvements other than buildings (4,120,571) (161,829) (4,282,400) Furniture, fixtures and equipment (7,410,231) (896,442) 235,841 (8,070,832) Infrastructure (12,356,426) (453,215) (12,809,641) Total accumulated depredation. (26,165,285) (1,994,718) 235,641 (29,924,162) Total capital assets being depreciated, net 26,429,313 (840,091) (12,496) 4,409,454 31,986,149 Governmental activities capital assets, net $ 34,343,287 $ 634,533 $ (12,496) $ $ 34,965,293 33 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31,2011 Depreciation expense was charged to governmental activities functions/programs of the primary government as foHows: . Functions/Programs General administration $ 54,847 Judicial 39,514 Legal 4,902 Financial administration 1,444 Public facilities 73,863 Pubiic safety 500,528 Roads and bridges 183,846 Health and welfare 101.369 Community development 803 Culture and recreation 170,057 Sanitation services 11,770 Nondepartmental 251.775 Total expenditures $ 1,994,718 Discretely Presented Component Unit Transfers and Balance Completed Balance 12/31/2010 Addt10ns Retirements Construction 12/31/2011 BUSINESS.TYPE ACTIVITIES: Capital assets, not being depreciated: Land $ 32,143 $ $ $ $ 32,143 Construction in progress 44,966 44,966 Total capital assets not being deprecIated 32,143 44,966 77,109 Capital assets, being depreciated Buildings and improvements 9,209,598 9,209,598 Equipment 13,657,613 1,003,092 14,660,705 Total capnal assets beIng depreciated 22,867,211 1,003,092 23,870,303 Less accumulated deprecIation for: Buildings and improvements (7,293,703) (215,313) (7,509,016) Equipment (11,254,945) (704,469) (11,959,414) Total accumulated depreciation (18,548,648) (919,782) (19,468,430) Total capital assets being depreciated, net 4,318,563 . 83,310 4,401,873 Business-type activities capital assets, net $ 4,350,706 $ 128,276 $ $ $ 4,478,982 34 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 VI. LONG-TERM DEBT A. General Obligation Debt The County finances acquisition or construction of facilities with general obligation debt which is repaid by the debt service funds. At December 31, 2011, the County had the foilowing outstanding bonded debt: Original Purpose Amount GOVERNMENTAL TYPE ACTIVITIES DEBT Year of Issue Final Maturity Average Annual Payment Interest Rate Balance 12/31/2011 General Obligation Bonds: Buildings $ 8,490,000 2003 2023 $ 668,000 3.45 % . 4.65% $ 6,170,000 Refunding 4,985,000 2010 2024 467,000 2.00 % - 4.00% 4,920,000 11,090,000 Certificates of Obligation: Buildings 5,890,000 2004 2024 233,000 3.00% - 4.55% 345,000 11,435,000 Bond premium/discount 262,328 Total Governmental Type Activities Debt $ 11,697,328 Annual debt service requirements to maturity for general debt: Year Ending December 31, Principal Interest Total 2012 $ 755,000 445,082 1,200,082 2013 770,000 416,420 1,186,420 2014 795,000 393,158 1,188,158 2015 825,000 368,898 1,193,898 2016 850,000 339,547 1,189,547 2017 - 2021 4,750,000 1,189,513 5,939,513 2022 - 2024 2,690,000 204,383 2,894,383 $ 11,435,000 $ 3,357,001 $ 14,792,001 The County uses its debt service funds to pay its debt obligations. 35 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 B. Obligations under Capital Lease The County also finances acquisition of equipment through capital leases which are paid by the fund acquiring the underlying asset. At December 31, 2011 the County had the following obligations under capital lease: $134,370 capital lease obligation with annual payments of $47,723 through, June 15, 2012 including interest accruing at 3.24%, secured by equipment with a net book value of $129.891 $ 46,225 $121,325 capital lease obligation with annual payments of $26,115 through, November 14, 2014 including interest accruing at 3.75%, secured by equipment with a net book value of $121 ,325 72.665 $ 118.89J1 Discrete Component Unit $1,495,000 capital lease obligations, at varying rates of Imputed interest, Collateralized by leased equipment $ 883 587 Annual debt service requirements to maturity for capital lease obligations: Year Discrete Ending Primary Component December 31 , Government Unit 2012 $ 73,838 $ 249,575 2013 26,115. 272,262 2014 25,946 272,263 2015 136,330 1 25,899 930,430 Less: interest (7,009) (46,843) $ 118,890 $ 883,587 C. Schedule of Changes in Long-Term Debt December 31, December 31, Description 2010 Additions Retirements 2011 Primary Government: General obligation bonds $ 11,975,000 $ $ (885,000) $ 11,090,000 Certifioates of obligation 435,000 (90.000) 345,000 Tolal bonds payable 12,410,000 (975,000) v 11,435,000 Bond premium/discount . 269,577 (7.249) 262,328 Capital lease obligation 240,271 (121,381) 118,890 Accrued compensated absences 131,807 4,205 136,012 Deferred amount from refunding (199,265) 6,871 (192.394) $ 12,852,390 $ $ (1,092,554) $ 11,759,B36 Due Within One Year $ 410,000 345,000 755,000 7,249 69,565 136,012 $ 967,826 36 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 Discrete Component Unit Description December 31, 2010 December 31, 2011 AdditIons Retirements Discrete Component Unit: Capita! lease obligation $ $ (241,807) $ (241,807) $ 883,587 $ $ $ 1,125,394 $ 883,587 $ 1,125,394 $ Business-type activities compensated absences are included in accrued liabilities. VII. INTERFUND RECEIVABLES, PAYABLE BALANCES, AND OPERATtNG TRANSFERS interfund receivables and payables at December 31,2011 were as follows: Interfund Interfund Fund Receivabie Payable General Fund $ 836,815 $ (14,988) Nonmajor governmental type funds 14,988 (836,815) Agency funds 140,421 (140,421 ) Total Due From!To Other Funds $ 992,224 $ (992,224) Due Within One Year 228,258 228,258 The General Fund provided money to various capital projects funds in advance of revenue receipted from other sources in subsequent years. Operating transfers during 2011 were as follows: Operating Transfers In Out General Fund $ 828,144 $ (186,999) Nonmajor governmental funds 463,658 (1,104,803) $ 1 ,291 ,802 $ (1 ,291 ,802) Operating transfers were made to provide for road and bridge maintenance. airport maintenance, debt selVice, capital asset acquisition, and courthouse renovation, 37 CALHOUN COUNTY, TEXAS Notes to Besic Financial Statements December 31,2011 VIII. RETIREMENT COMMITMENTS A. Plan Description The County and Memorial Medical Center (MMC) provide retirement, disability, and death benefits for all of their respective full-time employees through nontraditional defined benefit pians In the state-wide Texas County and District Retirement System (TCDRS). The Board of Trustees of TCDRS is responsible for the administration of the statewide agent multiple-employer public employee retirement system consisting of 618 nontraditional defined benefit pension plans. TCDRS in the aggregate issues a comprehensive annual financial report (CAFR) on a calendar year basis. The CAFR is available upon written request from the TCDRS Board of Trus1ees at P.O. Box 2034, Austin, Texas, 78768-2034. The plan provisions are adopted by County Commissioners' Court and the MMC Board, within the options available in the state statutes governing TCDRS (TCDRS Act). Members can retire at ages 60 and above with 8 or more years of service or with 30 years regardless of age or when the sum of their age and years of service equals 75 or more. Members are vested after 8 years but must leave their accumulated contributions in the plans to receive any employer-financed benefit. Members who withdraw their personal contributions in a lump-sum are not entitled to any amounts contributed by their employer. Benefit amounts are determined by the sum of the employee's contributions to the plan, with interest, and employer-financed monetary credits. The level of these monetary credits is adopted by the County Commissioners' Court within the constraints imposed by the TCDRS Act so that the resulting benefits can be expected to be adequately financed by the employer's commitment to contribute. At retirement, death, or disability, the benefit is calculated by converting the sum of the employee's accumulated contribution and the employer-financed monetary credits to a monthly annuity using annuity purchase rates prescribed by the TCDRS Act. B. Funding Policy The County and MMC have elected the annually determined contribution rate (Variable-Rate) plan provisions of the TCDRS Act. The plans are funded by monthly contributions from both employee members and the employer based on the covered payroll of employee members. Under the TCDRS Act, the contribution rate of the employer is actuarially determined annualiy. It Was 10.37% and 7.19%, respectively for the County and MMC for 2011. The contribution rate payabie by the employee members for calendar year 2011 is the rate of 7% as adopted by the County Commissioners' Court and MMC's Board. The employee contribution rate and the employer contribution rate may be changed by the County Commissioners' Court and MMC's Board within the options available in the TCDRS Act. For the fiscal year ended December 31, 2011, the annual pension cost for the TCDRS plans for employees and the employer's actual contributions were $840,825 and $565,712, respectively, for the County and MMC. The annual required contributions were actuarlally determined as a percent of the covered payroll of the participating employees, and were in compliance with the GASB Statement No. 27 parameters based on the actuarial valuation as of December 31, 2009, the basis for determining the contribution rate for calendar year 2011. The December 31, 2010 actuarial valuation is the most recent valuation. 38 CALHOUN COUNTY, TEXAS Notes to Basic Financiai Statements December 31, 2011 Actuarial Valuation Information A~ortization method 12/31/08 entry age level percentage of payroll, closed (MMC - closed) 12/31/09 entry age level percentage of payroll, closed (MMG - closed) 12/31/10 entry age level percentage of payroll, closed (MMG - closed) Actuarial valuation date Actuarial cost method Amortization period in years County MMG Asset valuation method 20 20 20 20 20 20 SAF: 10-yr SAF: 10-yr SAF: 1 O-yr smoothed smoothed value smoothed value value ESF: Fund value ESF: Fund value ESF: Fund value 8.0% 8.0% 8.0% 5.3% 5.4% 5.4% 3.5% 3.5% 3.5% 0.0% 0.0% 0.0% Assumptions: Investment return Projected salary increases Inflation G08tot living adjustments Schedule of Funding Progress ACTuarial valuation date 12/31/08 12/31/09 12/31/10 County Actuarial value of assets $ 16,775,322 $ 19.031,083 $ 20,295,379 Actuarial accrued Iia.bility (AAL) $ 19,718,818 $ 21.879,783 $ 23.397,752 Unfunded actuarial accrued liability (UAAL) $ 2,943,496 $ 2,848,700 $ 3.102.373 Funded ratio 85.1% 87.0% 86.7% Annual covered payroll (actuarial) $ 7,851,428 $ 8,121,592 $ 8.103.312 UML as percentage of covered payroll 37.5% 35.1% 38.3% MMG Actuarial value of assets $ 16,198,771 $ 17,433,357 $ 18.348.643 Actuarial accrued liability (AAL) $ 17,473,676 $ 18,700,370 $ 19.726.385 Unfunded actuarial accrued liability (UAAL) $ 1,274,905 $ 1,267.013 $ 1.377.742 Funded ratio 92.7% 93.2% 93.0% Annual covered payroll (actuarial) $ 8,952,630 $ 9,433,820 $ 8.340,424 UAAL as percen~ge of covered payroll 14.2% 13.4% 16.5% Trend Information Fiscal Year Ended 12/31/09 12/31/10 12/31/11 Annual Pension Cost (APC) County $ 790,155 $ 663,509 $ 840,825 MMC $ 565,788 $ 603.847 $ 565,712 Percentage of APC Contributed 100.0% 100.0% 100.0% Net Pension Obligation $ $ $ 39 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 IX. RISK MANAGEMENT Primary Government The County is exposed to various risks of loss relafed to torts; theft of, damage to, and destruction of assets; business interruption; errors and omissions; injuries to employees; employee health benefits; and other claims of various nature, Any losses reported but unsettled or incurred and not reported, are believed to be insignificant to the County's financial statements. For the last three years, there have been no significant reductions of insurance coverage or insurance settlements in excess insurance coverage. Any losses reported but unsettled or incurred and not reported, are believed to be insignificant to the County's financial statements. Discrete Component Unit MMC participates in an interlocal pool (the "Pool") of approximately 40 Texas rural governmental hospitals sharing risk for workers compensation injuries. The Pool has the right to assess MMC for an amount equal to its original annual contribution in the case of excess losses associated with any particular year during which MMC participated. The Pool maintains specific excess Insurance on a per occurrence basis and also aggregates excess insurance that provide some mitigation of overall member losses, MMC is subject to additional funding assessments based on actual claims paid in excess of expe'cted claim funding, As of December 31, 2007, the Pool ceased funding for the majority of their participants, The Pool ceased operations in early 2010 and paid patronage out to its prior members. As a result, MMC received approximately $87,000. MMC has obtained alternate indemnified coverage for subsequent workers compensation claims. MMC is partially self-insured for employee health claims, Additionally, insurance covers aggregate expenses in excess of $1,000,000. An estimated liability of $285,000 has been recorded for claims that are unpaid at December 31, 2011, as well as for those that are incurred but not reported. These estimates are based on an analysis of claims filed subsequently in conjunction with the above noted excess insurance, At year-end, MMC had a stop-loss insurance receivable of $156,682. 2011 2010 liability at beginning of year $ 285,000 $ 106,908 Current year claims and changes in estimates 818,061 971,750 Claims payments (958.061 ) (793,658) Liability at end of year $ 145,000 $ 285,000 X. COMMITMENTS AND CONTINGENCIES Primary Government and Discrete Component Unit The County is a party in lawsuits occurring in the normal course of business. Although the outcome of these matters is not presently determinable, in the opinion of the County's management, their resolution will not have a material adverse effect on the financial condition of the County. Amounts received or receivable from grantor agencies are subject to audit and adjustment by such agencies. Any disallowed claims, including amounts aiready collected may constitute a liability of the applicable funds, The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the County expects such amounts, if any, to be immaterial. 40 CALHOUN COUNTY, TEXAS Notes to Basic Financial Statements December 31, 2011 Discrete Component Unit Memorial Medical Center (MMC) is a unit of government covered by the Texas Tort Claims Acts which, by statute, limits its liability to $100,000 per individual/$300,000 in the aggregate. These limits coincide with the malpractice insurance coverage which is purchased under a claims-made policy on a fixed premium bais. MMC, from time to time, may be subject to claims and suits for other damages as well. In the opinion of management, the ultimate resolution of the above types of legal proceedings will not have a material effect on MMC's financial position or results of operations. XI. OTHER DISCLOSURES A. Patient Revenue Discrete Component Unit Uncompensated Care - Memorial Medical Center maintains records to identify and monitor the level of charity care it provides. These records include the amount of charges foregone for services and supplies furnished under its charity care policy, the estimated cost of those services and supplies, and equivalent service statistics. Additionally, MMC foregoes charges relating to Medicare, Medicaid and other third-party payers. The cost of charity care during 2011 was $878,847. B. Concentrations of Credit Risk / Business Concentrations Primary Government Governmental fund type accounts and taxes receivable are due from citizens and businesses within the County's boundaries. Risk of loss is immaterial due to wide dispersion of receivables and because of policies which address procedures for approving credit and filing property tax liens. C. Discrete Component Unit Net Patient Service Revenue - MMC has agreements with third-party payers that provide for payments at amounts different than its established rates with Medicare, and Medicaid which provided approximately 62% of revenue. Agreements also exist with certain commen:;ial insurance carriers, health maintenance organizations, and preferred provider organizations Suppliers - MMC is dependent on third party provider of emergency care services and a third party supplier for primariiy all of its pharmaceutical supplies. Faiiure to obtain favorable renewal terms or to locate alternative suppliers could result in a future disruption of service to patients. Physicians - MMC is dependent upon local physicians practicing in its service area to provide admissions (patients) and to utilize the hospital for outpatient services. A decrease in the number of physicians providing these services or change in their utilization patterns may have an adverse effect on hospital operations. XII. SUBSEQUENT EVENTS During Aprii 2012, the County issued $5,480,000 of Series 2012, General Obligation Refunding Bonds which were used to refund Series 2003A General Obligation Bonds due from 2014 through 2023 and wiil be repaid over 2012 through 2023. 41 I This page intentionaily left blank. 42 REQUIRED SUPPLEMENTARY INFORMATION 43 CALHOUN COUNTY, TEXAS GENERAL FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT B-1 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues: Ad valorem taxes $ 12,712,000 $ 12,742,210 $ 13,046,027 $ 303,817 Sales taxes 2,000,000 2,000,000 2,193.566 193,566 Other taxes 5,000 5,000 12.890 7,890 tntergovernmental 195,020 502,082 596.866 94,784 Charges for services 932,000 932,000 1,610,462 678,462 Permits and licenses 8,010 8,010 15,243 7,233 Fines and forfeitures 169,000 169,000 275,623 106,623 Interest 300,000 300,000 179,730 (120,270) Sale of assets 10,001 28,202 25,074 (3,128) Rents and leases 8,000 8,000 15,621 7,621 Miscellaneous 68,963 87,437 191,672 104,235 Total revenues 16,407,994 16,781,941 18.162,774 1,380,833 Expenditures: Current: General administration 1,853,439 1,862,996 1,515,994 347,002 Judicial 1,296,310 1,338,589 1,227,475 111,114 Legal 642,008 656,043 642,368 13,675 Financial administration 1,023,499 1,060,965 1,039,286 21,679 Public facilities 878,422 915,278 868,849 46,429 Public safety 5,003,330 5,211,739 5,067,717 144,022 Roads and bridges 3,452.936 3,445,916 3,434,165 11,751 Heatth and welfare 3,264,076 3,832,100 3,726,774 105,326 Community development 171,907 172,297 122,260 50,037 Culture and recreation 498,971 511,485 506.932 4,553 Social selVices 45,492 45,502 41.133 4,369 Conservation 7,750 7,750 7,750 Sanitation services 172.884 173,267 149,071 24,196 Debt service: Interest and fiscal charges 104,521 130.943 130,863 80 Totai expenditures ~~c545 19,364,870 18,480,637 884,233 Excess (deficiency) of revenues over (under) expenditures (2,007,551) (2,582,929) (317,863) 2.265,066 Other financing sources (uses): Transfers in 800,000 828,145 828,144 (1) Transfers out (9,000) (185,857) (186,999) (1,142) Total other financing sources (uses) 791,000 642,288 641,145 ~1.143) Net change In fund balances (1,216.551) (1,940,641) 323,282 2,263,923 Fund balances, January 1 16,000,000 17,313.869 17,915,977 602,108 Fund balances, December 31 $ 14,783,449 $ 15,373,228 $ 18,239,259 $ 2,866,031 44 CALHOUN COUNTY, TEXAS Notes to Required Supptementary tnformation December 31, 2011 A. Budgetary Data The County Judge serves as the budget officer for the Commissioners' Court and submits the annual budget for approval where the legal level of control is by function. Following is a summary of the budget procedures; 1. Prior to August 1, the County Judge submits a proposed operating budget to the Commissioners' Court for the fiscal year commencing the following January 1. The operating budget includes . proposed expenditures and the means of financing them. 2. Public hearings are conducted at the County Courthouse to obtain taxpayer comments. 3. Prior to October 1, the budget is legally enacted through passage by the Commissioners' Court. 4. No budget amendments can be made without holding public hearings and appropriate action by the Commissioners' Court. The Commissioners' Court may, by order, authorize an emergency expenditure as an amendment to the original budget only in a case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonable diligent thought and attention. The Commissioners' Court may issue an order to amend the budget by transferring an amount budgeted for one line item to another budgeted line item without authorizing an emergency expenditure. 5. Formal budgetary integration is employed as a management control device during the year for the General Fund, Special Revenue Funds, Debt SeNice and Capital Projects Funds. No expenditures in excess of budgeted amounts can be made. 6. Budgets are adopted on the GMP basis of accounting. Amounts shown in the original adopted budget column as beginning fund balance represent estimated available cash. Amounts shown in the final adopted budget column as beginning fund balance represent actual cash available less adjustments for prior year accruals. Annual appropriated budgets are adopted for the general fund, and certain special revenue and debt seNice funds as listed in the table of contents. Capital projects funds are budgeted on a project length basis rather than on a fiscal year basis. All annual appropriations lapse at fiscal year end. . B. Funds With Deficit Balances At year end, Pet #1 Ocean Drive Improvements capital projects fund had a deficit fund balance of $4,000. 45 This page intentionally left blank. 46 SUPPLEMENTARY INFORMATION - NON-MAJOR COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES 47 EXHIBIT C-1 I CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS I DECEMBER 31,2011 Total Nonmajor Special Debt Capital Governmental Revenue Service Projects . Funds (See Funds Funds Funds Exhii'>it A-3) ASSETS Cash and cash equivalents $ 2,921,163 $ 168,159 $ 1,554,871 $ 4.644,193 Receivables (net of allowances for uncollectibles): Taxes 400,140 400,140 Accounts 280,529 280,529 Intergovernmenlal receivable 223,168 65,737 86,407 375,312 Due from other funds 14,944 44 14,988. Restricted assets: Cash and cash equivalents 692,753 692,753 Total Assets $ 3,439,804 $ 1,326,833 $ 1,641,278 $ 6,407,915 LIABILITIES AND FUND BALANCES liabilities: Accounts payable $ 10,042 $ $ 11.138 $ 21,180 I Accrued and othar liabilities 5,131 8,451 13.582 I Due to other funds 372,985 463,829 836,815 Due to others 14,884 14,884 Deferred revenue 282,158 1,155,311 1,437,469 Total Liabilities 685,200 1,155,312 483,418_ 2.323,930 Fund balances: Restricted 2,754,604 171,521 191,007 3,117,132. Assigned 970,853 970,853 Unassigned (4,000) (4,000) Total fund balances 2,754,604 171,521 1,157,860 4,083,985 Total liabilities & Fund Balances $ 3,439,804 $ 1,326,833 $ 1,641,278 . $ 6,407,915 48 EXHIBIT C-2 CALHOUN COUNTY, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31,2011 Total Nonmajor Special Debt Capital Governmental Revenue Service Projects Funds (See Funds Funds Funds Exhibit A-5) Revenues: Ad valorem taxes $ $ 1.185.101 $ $ 1,185,101 Intergovernmental 300,087 1.365,444 1,665,531 Charges fOf services 343,030 343,030 Permits and licenses 371.165 371.165 Fines and forfeitures 146,273 146,273 Inleresl 17,457 7,885 25,342 Gifts and contributions 93,367 46,427 139,794 Rents and leases 25,700 25,700 Misce/Janeous 71,801 71.801 Total revenues 1,368,880 1,192,986 1,411,871 3,973.737 Expenditures: Current: General administration 41.170 41,170 Judic;al 15,358 15,358 Legal 31,380 31,380 Public f8cililies 27,003 1.165,144 1.192.147 Public safety 383,964 383.964 Roads and bridges 17,136 17.136 Heallh and welfare 6,749 6,749 Culture and recreation 78,219 37.727 115,946 Nondeparlmentat 14,412 283.972 298,384 Debt service: Principal 975,000 975.000 Interest and fiscal charges 430,608 430,608 Total expenditures 608,642 1,405,608 1,493,592 3,507.8~~ Excess (deficiency) of revenues over (under) expenditures 760,238 (212,622) (81,721) 465,895 Other financing sources (uses): Transfers in 53,414 221,925 188,319 463,658 Transfers out (835,750) (221,925) (47,128) (1.104,803) Total other financing sources (uses) (782,336) 141,191 (641,145) Net change in fund balances (22,098) (212,622) 59,470 (175,250) Fund balances, January 1 2,776.702 384,143 1.098,390 4,259,235 Fund balances. December 31 $ 2,754.604 $ 171,521 $ 1,157,860 $ 4,083,985 49 CALHOUN COUNTY, TEXAS I COMBINING BALANCE SHEET NONMAJORSPECMLREVENUEFUNDS I DECEMBER 31,2011 Special Appellate County & I Airport Judicial Coastal District Court Fund System Protection Technoiogy ASSETS Cash and casl) equivalents $ 68,788 $ 2,401 $ 33,392 $ 351 Receivabies (net of allowances for uncollectibles): Accounts 405 Intergovernmental receivable Due from other funds T otai Assets $ _68,788 $ 2,401 $ 33,392 $ 756 LIABILITIES AND FUND BALANCES Liabilities: Accounls payable $ 4,644 $ 2,216 $ $ Accrued and other lIabl/llles Due to other funds Due to others Deferred revenue 405 Total Liabilities 4,644 2,216 406 Fund balances: Restricted 64,144 185 33,392 351 Total fund balances 64,144 185 33,392 351 Total Liabilities & Fund Balances $ 68,788 $ 2,401 $ 33,392 $ 756 60 I i I EXHIBIT C-3 Page 1 of 5 $ $ 71 $ $ $ 14,350 14,421 698 192,803 1,694 3,640 13,558 698 192,803 1,694 3,640 13,558 $ 698 $ 207,224 $ 1,694 $ 3,640 $ 13,558 51 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR SPECIAL REVENUE FUNDS DECEMBER 31,2011 DA Drug/OWl Juvenile Hot Court Case Check Donations Program Manager ASSETS Cash and cash equivalents $ 8,305 $ 123,327 $ 2,214 $ 12,525 Receivables (net of allowances for uncollectibles): Accounts 2,561 4,331 Intergovernmental receivable Due from other funds Total Assets $ 8,305 $ 123,327 $ 4,775 $ 16,856 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 34 $ 505 $ $ Accrued and other liabilities 296 Due to other funds Due to others Deferred revenue 2,561 4,331 Total Liabilities 35 801 2,561 4,331 Fund baiances: Restricted 8,270 122,526 2,214 12,525 Total fund baiances 8,270 __---"'-22,526 2,214 12,525 Total liabilities & Fund Balances $ 8,305 $ 123,327 $ 4,775 $ 16,856 52 EXHIBIT C-3 Page 2 of 5 Juvenile Justice Justice Court Family Deiinquency Court Building Protection Prevention Grants Technology Security $ 4,654 $ 8,514 $ 180,562 $ 52,065 $ 13,168 12,201 1,815 211,884 14,944 $ 4,654 $ 8,514 $ 407,390 $ 64,266 $ 14,983 $ $ $ 1,110 $ 50 $ 4,794 372,984 12,202 1,815 378,888 12,252 1,815 4,654 8,514 28,502 52,014 13,168 4,654 8,514 28,502 . .52,014 13,168 $ 4,654 $ 8,514 $ 407,390 $ 64,266 $ 14,983 53 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR SPECIAL REVENUE FUNDS DECEMBER 31,2011 Lateral Lateral Lateral Laterai Road Fund Road Fund Road Fund Road Fund Precinct #1 Precinct #2 Precinct #3 Precinct #4 ASSETS Cash and cash equivalents $ 4,230 $ 4,230 $ 4,230 $ 4,230 Receivabies (net of allowances for uncollectibles): Accounts Intergovernmental receivable Due from other funds T alai Assets $ 4,230 $ 4,230 $ 4,230 $ 4,230 LIABILITIES AND FUND BALANCES liabilities: Accounts payable $ $ $ $ Accrued and other liabilities Due to other funds Due to others Deferred revenue Total Liabilities Fund baiances: Restricted 4,230. 4,230 4,230 4,230 Total fund balances 4,230 4,230 4,230 4,230 Total liabilities & Fund Balances $ 4,230 $ 4,230 $ 4,230 $ 4,230 54 EXHIBIT C-3 Page 3 of 5 Law Port O'Conner Districl Clerk Pretrial Library LEOSE Community Records Mgmtl .Services Fund Education Cenler Preservation $ 57,928 $ 179,446 $ 24,678 $ 25,735 $ 1,977 1,440 891 $ 59,368 $ 179,446 $ 24,678 $ 25,735 $ 2,868 $ $ 817 $ $ 595 $ 41 1,441 1,600 891 1,441 817 2,236 891 57,927 178,629 24,678 23,499 1,977 57,927 178,629 24,678 23,499 1,977 $ 59,368 $ 179,446 $ 24,678 $ 25,735 $ 2,868 55 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR SPECtAL REVENUE FUNDS. DECEMBER 31, 2011 Counly Clerk Records Road and Road iwd Records Managemenl and Bridge Fund Bridge Fund Management Preservation General Precinct #3 ASSETS Cash and cash equtvalents $ 175,159 $ 68,860 $ 1,446,704 $ 9 Receivables (net of allowances for uncollectibles): Accounts 1,460 15,764 225,338 Intergovernmental receivable 2,959 Due from other funds Total Assels $ 176,619 $ 84,624 $ 1,675,001 . $ 9 LIABILITIES AND FUND BALANCES Liabilllies: Accounts payable $ $ $ $ Accrued and other liabilities Due to other funds Due to others Deferred revenue 1,460 15,764 225,338 Total Liabilities 1,460 15,764 225,338 Fund balances: Restricted 175,159 68,860 1,449,663 9 Tolal fund balances 175,159 68,860 1,449,663 9 Tolal Liabilities & Fund Balances $ 176,619 $ 84,624 $ 1,675,001 $ 9 56 EXHIBIT C-3 Page 4 of 5 Road Sheriff Sheriff 6 Mile PlerlBoat Election Maintenance Forfeited Jail Ramp Insurancel Services Precincl #4 Property Division Maintenance Contracl $ 644 $ 24,539 $ 33,990 $ 63,667 $ 37,114 (26) $ 644 $ 24,539 $ 33,990 $ 63,667 $ 37,088 $ $ $ $ $ 14,884 14,884 644 9,655 33,990 63,667 37,088 644 9,655 33,990 63,667 37,088 $ 644 $ 24,539 $ 33,990 $ 63,667 $ 37,088 57 EXHIBIT C-3 CALHOUN COUNTY, TEXAS Page 5 of 5 COMBINING BALANCE SHEET NONMAJOR SPECIAL REVENUE FUNDS . DECEMBER 31, 2011 Tolal Nonmajor Special Law Enforcement Library Revenue Block Grant Gift Funds (See Trust Fund Memorial Exhibit C-1) ASSETS Cash and cash equivalenls $ 1,937 $ 47,450 $ 2,921,163 Receivables (net of allowances for uncollectibles): Accounts 280,529 Intergovernmental receivable 223,168 Due from olher funds 14,944 Total Assets $ 1,937 $ 47,450 $ 3,439,804 LIABILITIES AND FUND BALANCES Liabililies: Accounts payable $ $ $ 10,042 Accrued and other liabilities 5,131 Due to other funds 372,985 Due to others 14,884 Deferred revenue 282,158 Total Liabililies 685,200 Fund balances: Reslricted 1,937 47,450 2,754,604 Total fund balances 1,937 47,450 2,754,604 Total Liabilities & Fund Balances $ 1,937 $ 47,450 $ 3,439,804 58 This page intenlionally left blank. 59 CALHOUN COUNTY, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR SPECIAL REVENUE FUNDS FOR'THE YEAR ENDED DECEMBER 31, 2011 Special Appellate CAW.S. Chamber Airport Judicial Animal Tourism Fund Syslem Control Center Revenues: Intergovernmental $ 20,738 $ $ $ Charges for services 2,206 Permits and licenses Fines and forfeitures Interest 486 9 1 2 Gifts and contributions Rents and leases 10,500 Miscellaneous Total revenues 31,724 2,215 2 Expendilures: Current: General administration Judicial 2,216 Legal Public facilities 27,003 Public safety Roads and bridges Culture and recreation Nondepar/mental Tolal expenditures 27,003 2,216 Excess (deficiency) of revenues over (under) expenditures 4,721 (1) 2 Other financing sources (uses): Transfers in Transfers out (165) (265) Tolal other financing sources (uses) (165) (265) Net change in fund balances 4,721 (1) (164) (263) Fund balances, January 1 59,423 186 164 263 Fund balances, December 31 $ 64,144 $ 185 $ $ 60 EXHIBIT C-4 Page 1 of 5 County & County Court House Court Coaslal District Court Child Welfare Security Records Proleclion Technology Board Fund . PreselValion $ 362 $ $ $ $ 351 19,802 1,693 234 2 1,314 696 596 351 698 21,116 1,694 8,559 879 879 8,559 596 351 (181) 12,557 1,694 596 351 (181) 12,557 1,694 180,246 32,796 879 33,392 $ 351 $ 698 $ 192,803 $ 1,694 $ 61 CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR SPECIAL REVENUE FUNDS FOR THE YEAR ENDED DECEMBER 31,2011 County Clerk District DA Records Attorney Hal Archive F orfeilure Check Donations Revenues: Intergovernmental $ $ $ $ Charges for s8IVices 3,640 12,755 Permits and licenses Fines and forfeitures 13,339 Interest 41 1,004 Gifts and contributions 89,045 Rents and leases Miscellaneous 486 2,969 Total revenues 3,640 13,380 13,241 93,018 Expenditures: Current: General administration Judicial Legal 12,182 11,692 Public facilities Public safety 59,204 Roads and bridges Culture and recreation 54,975 Nondepartmental Tolal expendilures 12,182 11,692 114,179 Excess (deficiency) of revenues over (under) expenditures 3,640 1,198 1,549 (21,161) Olher financing sources (uses): Transfers in 25,000 Transfers out (25,000) Total other financing sources (uses) Net change in fund balances 3,640 1,198 1,549 (21,161) Fund baiances, January 1 12,360. .6,721 143,687 Fund balances, December 31 $ 3,640 $ 13,558 $ 8,270 $ 122,526 62 EXHIBIT C-4 Page 2 of 5 DruglDWI Juvenile Juvenile Court Case Family Delinquency Program Manager Protection Prevention Grants $ $ $ $ $ 241,697 2,212 11,142 764 2 30 29 60 592 -- 50,000 2,214 11,172 79:f 60 292,289 307,995 307,995 2,214 11,172 793 60 (15,706) 2,214 11,172 793 60 (15,706) 1,353 3,861 8,454 44,208 $ 2,214 $ 12,525 $ 4,654 $ 8,514 $ 28,502 63 CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJORSPEC~LREVENUEFUNDS FOR THE YEAR ENDED DECEMBER 31,2011 Juslice Justice Court Laleral Highway 87 Court Building Road Fund FM 1090 Technology Security precincl #1 Revenues: Intergovernmental $ $ $ $ 4,226 Charges for sew/ces Permits and licenses Fines and forfeitures 11,532 2,308 Interest 240 356 83 30 Gifts and contributions Rents and leases Miscellaneous Total revenues 240 11,888 2,391 4,256 Expenditures: Current: General administration Judicial 7,242 Legal Public facilities Public safety Roads and bridges 4,284 Culture and recreation 194 Nondepartmental Tolai expenditures 7,242 194 4,284 Excess (deficiency) of revenues over (under) expendilures 240 4,646 2,197 (28) Olher financing sources (uses): Transfers in Transfers out (210,320) Tolal olher financing sources (uses) (210,320) --- Net change in fund balances (210,080) 4,646 2,197 (28) Fund baiances, January 1 210,080 47,368 10,971 4,258 Fund balances, December 31 $ $ 52,014 $ 13,168 $ 4,230 64 EXHIBIT C-4 Page 3 of 5 Lateral Lateral Lateral Law Road Fund Road Fund Road Fund Pretrial Library Precinct #2 Precinct #3 Precinct #4 SelVices Fund $ 4,226 $ 4,226 $ 4,226 $ $ 2,460 15,687 30 30 30 398 1,223 _ 4,256 ~-4,256 4,256 2,858 16,910 7,506 4,284 4,284 4,284 4,284 4,284 4,284 7,506 (28) (28) (28) 2,858 9,404 (28) (28) (28) 2,858 9,404 4,258 4,258 4,258 55,069 169,225 $ 4,230 $ 4,230 $ 4,230 $ 57,927 $ __~~_.Jl~,629. 65 CALHOUN COUNTY, TEXAS I COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR SPECIAL REVENUE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Port O'Conner District Clerk Counly Clerk LEOSE Community Records Mgmtl Records Educalion Center Pres€lVation Management Revenues: ~---- Intergovernmental $ 7,853 $ $ $ Charges for selVices 1,642 35,859 Permits and licenses Fines and forfeitures Interest 114 221 26 1,072 Gifts and contributions 1,000 Rents and leases 15,200 Miscellaneous 10 Total revenues 7,977 16,421 1,668 36,931 Expenditures: Current General administration 27,297 Judicial 5,900 Legal Public facilities Public safety 1,773 Roads and bridges Cullure and recreation 22,314 Nondepartmental Tolal expenditures 1,773 22,314 5,900 27,297 Excess (deficiency) of revenues over (under) expenditures 6,204 (5,893) (4,232) 9,634 Olher financing sources (uses): Transfers in 9,000 19,414 Transfers out Total other financing sources (uses) 9,000 19,414 Net change in fund balances 6,204 3,107 (4,232) 29,048 Fund balances, January 1 18,474 20,392 6,209 146,111 Fund balances, December 31 $ 24,678 $ 23,499 $ 1,977 $ 175,159 66 EXHIBIT C-4 Page 4 of 5 Records Road and Road and Road Sheriff Management and Bridge Fund Bridge Fund . Maintenance Forfeited Preservation General Precincl #3 Precinct #4 Property $ $ 12,533 $ $ $ 223,620 371,165 13,772 91,654 13,668 414 8,270 89 5 5 13,668 14,186 707,242 --~ 89 12,364 13,533 13,533 12,364 14,186 707,242 (13,444) 5 1,304 (600,000) ------C600,000) 14,186 107,242 (13,444) 5 1,304 54,674 1,342,421 13,453 639 8,351 $ 68,860 $ 1,449,663 $ 9 $ 644 $ 9,655 67 CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR SPECML REVENUE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Sheriff 6 Mile Pier/Boat Jail Ramp Insurance Division Maintenance Revenues: Intergovernmental $ $ Charges for services Permits and licenses Fines and forfeitures Interest 455 Gifts and contributions Rents and leases Miscellaneous 17,640 Tolai revenues 17,640 455 Expenditures: Current: General administration Judicial Legal Public facilities Public safety 2,628 Roads and bridges Culture and recreation 736 Nondepartmental Total expenditures 2,628 736 Excess (deficiency) of revenues over (under) expenditures 15,012 (281) Olher financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Nel change in fund balances 15,012 (281) Fund balances, January 1 18,978 63,948 Fund baiances, December 31 $ 33,990 $ 63,667 68 EXHIBIT C-4 Page 5 of 5 Total Nonmajor Special Election Law Enforcement Library Revenue ,I Services Block Grant Gift Funds (See Contract Trusl Fund Memorial Exhibit C-2) $ $ $ $ 300,087 9,197 343,030 371,165 146,273 235 329 17,457 3,322 93,367 25,700 71,801 9,432 3,651 1,368,880 5,314 41,170 15,358 31,380 27,003 383,964 17,136 78,219 .14,412 5,314:. 608,642 4,118 3,651 760,238 53,414 (835,750) (782,336) 4,118 3,651 (22,098) 32,970 1,937 43,799 2,776,702 $ 37,088 $__ 1,937 $ 47,450 $ ___~,754,604 69 CALHOUN COUNTY, TEXAS AIRPORT FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-5 Variance Positive Budget Actual (Negalive) Revenues: Intergovernmental $ 1 $ 20,738 $ 20,737 Interest 100 486 386 Rents and leases 12,000 10,500 (1,500) Total revenues 12,101 31,724 -~~ Expenditures: Current: Public facilities 30,390 27,003 3,387 Total expenditures 30,390 27,003 3,387 Nel change in fund balances (18,289) 4,721 23,010 Fund balances, January 1 59,423 59,423 Fund balances, December 31 $ 41,134 $ 64,144 $ 23,010 70 CALHOUN COUNTY, TEXAS APPELLATE JUDICIAL SYSTEM SPEC~LREVENUEFUND BUDGETARY COMPARtSON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-6 Variance Positive Budget Actual (Negative) Revenues: Charges for seIVices $ 2,207 $ 2,206 $ (1) Interest 10 9 (1) Total revenues 2,217 2,215 (2) Expenditures: Current: Judicial 2,217 2,216 1 Total expenditures 2,217 2,216 1 Nel change in fund balances (1) (1) Fund balances, January 1 186 186 Fund balances, December 31 $ $ 185 $ 185 71 CALHOUN COUNTY, TEXAS COUNTY EDUCATION - HAVA FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-7 Variance Positive Budget Actual (Negative) Revenues: Intergovernmental $ 5,442 $ $ (5,442) T alai revenues 5,442 (5,442) Expenditures: Current: Nondepartmental 5,442 5,442 Total expenditures 5,442 -~- 5,442 Net change in fund balances Fund balances, January 1 --- Fund balances, December 31 $ $ $ ---~ 72 CALHOUN COUNTY, TEXAS COUNTY CHILD WELFARE BOARD FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-8 Variance Positive Budgel Aclual (Negative) Revenues: Interest $ 1 $ 2 $ 1 Miscellaneous 501 696 195 Total revenues 502 698 196 Expendilures: Current: Nondepartmental 1,381 879 502 Total expenditures 1,381 879 502 Net change in fund balances (879) (181) 698 Fund balances, January 1 879 879 Fund balances, December 31 $ $ 698 $ 698 73 CALHOUN COUNTY, TEXAS COURT HOUSE SECURITY FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-9 Varian~e Positive Budgel Actual. (Negalive) Revenues: Charges for services $ 7,100 $ 19,802 $ 12,702 Interest 1,000 1,314 314 Total revenues 8,100 21,116 13,016 Expendilures: Current: General administration 140,000 8,559 131,441 Total expenditures 140,000 8,559 131,441 Nel change in fund balances (131,900) 12,557 144,457 Fund balances, January 1 178,704 180,246 __1,542 Fund balances, December 31 $ 46,804 $ 192,803 $ 1'15,999 I .1 I 74 CALHOUN COUNTY, TEXAS DISTRICT ATTORNEY FORFEITURE FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-10 Variance Positive Budget Actual (Negative) Revenues: Fines and forfeitures $ 10,304 $ 13,340 $ 3,036 Interest 41 41 Total revenues 10,304 13,381 3,077 Expenditures: Current: Legal 14,048 12,183. 1,865 Tolal expendilures 14,048 12,183 1,865 Net change in fund balances (3,744) 1,198 4,942 Fund balances, January 1 16,738 12,360 (4,378) Fund balances, December 31 $ 12,994 $ 13,558 $ 564 75 CALHOUN COUNTY, TEXAS DRUG/OWl COURT PROGRAM FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-11 Variance Positive Budgel Actual (Negalive) Revenues: Charges for services $ 30 $ 2,212 $ 2,182 Interest 10 2 (8) Total revenues 40 2,214 2,174 Expenditures: Current: Nondepartmental 40 40 Total expenditures 40 40 Net change in fund balances 2,214 2,214 Fund baiances, January 1 Fund balances, December 31 $ --- $ 2,214 $ 2,214 ., 76 CALHOUN COUNTY, TEXAS HIGHWAY 87 FM 1090 FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-12 Variance Positive Budget Aclual (Negative) Revenues: Interesl $ 2,000 $ 240 $ (1,760) Tolal revenues 2,000 240 (1,760) Expenditures: Current: Nondepartmental 10,400 10,400 Total expendilures 10,400 10,400 Excess (deficiency) of revenues over (under) expenditures (8,400) 240 8,640 other financing sources (uses): Transfers out (210,325) (210,320) 5 Totai other. financing sources (uses) (210,325) (210,320) 5 Net change in fund baiances (218,725) (210,080) 8,645 Fund balances, January 1 210,080 210,080 Fund balances, December 31 $ (8,645) $ $ 8,645 77 CALHOUN COUNTY, TEXAS JUSTICE COURT TECHNOLOGY SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-13 Variance Positive Budgel Actuai (Negative) Revenues: Fines and forfeitures $ 11,753 $ 11,532 $ (221) interest 356 356 Totai revenues 12,109 11,888 (221) Expendilures: Current: Judicial 58,610 7,242 51,368 Total expendilures 58,610 7,242 51,368 Net change in fund balances (46,501) 4,646 51,147 Fund balances, January 1 46,501 47,368 867 Fund balances, December 31 $ $- 52,014 $ 52,014 78 CALHOUN COUNTY, TEXAS JUSTICE COURT BUILDING SECURITY FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-14 Variance Positive Budget Actual (Negalive) Revenues: Fines and forfeitures $ 650 $ 2,308 $ 1,658 Interest 50 83 33 Total revenues 700 2,391 1,691 Expenditures: Current: Culture and recreation 2,400 194 2,206 Total expendilures 2,400 194 2,206 Net change in fund balances (1,700) 2,197 3,897 Fund balances, January 1 10,761 10,971 210 Fund balances, December 31 $ 9,061 $ 13,168 $ 4,107 79 CALHOUN COUNTY, TEXAS LA TERAL ROAD FUND PRECINCT #1 SPECMLREVENUEFUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-15 Variance Positive Budget Aclual --.i.i'J~gative ) Revenues: Intergovernmental $ 4,229 $ 4,226 $ (3) Interest 75 30 (45) Total revenues 4,304 4,256 (48) Expendilures: Current: Roads and bridges 4,284 4,284 Total expendilures 4,284 4,284 Nel change In fund baiances 20 (28) (48) Fund balances, January 1 4,258 4,258 Fund balances, December 31 $ 4,278 $ 4,230 $ ('!!ll 80 CALHOUN COUNTY, TEXAS LA TERAL ROAD FUND PRECINCT #2 SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-16 Variance Positive Budget Aclual (Negative) Revenues: Inlergovemmental $ 4,229 $ 4,226 $ (3) Interest 75 30 (45) Total revenues 4,304 4,256 (48) ---~--- Expenditures: Current: Roads and bridges 4,284 4,284 Total expenditures 4,284 4,284 Net change in fund balances 20 (28) (48) Fund balances, January 1 -.- 4,258 4,258 Fund baiances, December 31 $ 4,278 $ 4,230 $ (48) 81 CALHOUN COUNTY, TEXAS LA TERAL ROAD FUND PRECINCT #3 SPECIAL REVENUE FUND BUDGETARY COMPARiSON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-17 Variance Positive Budget Acluai (Negalive) Revenues: Intergovernmental $ 4,229 $ 4,226 $ (3) Interest 75 30 (45) Total revenues 4,304 4,256 (48) Expendilures: Current: Roads and bridges 4,284 4,284 Total expenditures 4,284 4,284 Net change in fund balances 20 (28) (48) Fund balances, January 1 4,258 4,258 Fund balances, December 31 $ 4,278 $-- 4,230 $ (1131 82 CALHOUN COUNTY, TEXAS LA TERAL ROAD FUND PRECINCT #4 SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-18 Variance Positive Budget Aclual (Negative) Revenues: Intergovernmental $ 4,229 $ 4,226 $ (3) Interest 75 30 (45) Total revenues 4,304 4,256 (48) Expenditures: Current: Roads and bridges 4,284 4,284 --- Tolal expenditures 4,284 4,284 Net change in fund balances 20 (28) (48) Fund balances, January 1 4,258 4,258 Fund baiances, December 31 $ 4,278 $__ 4,230 $ (4!l) 83 CALHOUN COUNTY, TEXAS PRETRIAL SERVICES FUND SPEC~LREVENUEFUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-19 Variance Positive Budget Actual (Negative) Revenues: Charges for services $ 3,000 $ 2,460 $ (540) Interesl 250 398 148 Total revenues 3,250. 2,858 (392) Net change in fund balances 3,250 2,858 (392) Fund baiances, January 1 55,069 _~5,069 Fund balances, December 31 $ 58,319 $ 57,927 $ (392) 84 CALHOUN COUNTY, TEXAS LA W LIBRARY FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT c-zo Variance Positive Budgel Actual (Negalive) Revenues: Charges for services $ 6,000 $ 15,687 $ 9,687 Interesl 1,500 1,223 (277) Total revenues 7,500 16,910 9,410 Expendilures: Current: Legal 26,400 7,506 18,894 Total expendilures 26,400 7,506 18,894 Nel change in fund balances (18,900) 9,404 28,304 Fund balances, January 1 167,915 169,225 1,310 Fund baiances, December 31 $ 149,015 $ 178,629 $- 29,61:!. --- 85 CALHOUN COUNTY, TEXAS PORT O'CONNOR COMMUNITY CENTER SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-21 Variance Positive Budget Actual (Negative) Revenues: Interest $ 200 $ 221 $ 21 Gifts and contributions 1 1,000 999 Rents and leases 10,000 15,200 5,200 Tolal revenues 10,201 16,421 6,220 Expenditures: Current: Culture and recreation 32,909 22,314 10,595 Total expenditures 32,909 22,314 10,595 Excess (deficiency) of revenues over (under) expenditures (22,708) (5,893) 16,815 other financing sources (uses): Transfers in . 9,000 9,000 Totai other financing sources (uses) 9,000 9,000 Net change in fund balances (13,708) 3,107 16,815 Fund balances, January 1 20,093 20,392 299 Fund balances, December 31 $ 6,385 $ 23,499 $ 17,114 86 CALHOUN COUNTY, TEXAS COUNTY CLERK RECORDS MANAGEMENT FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-22 Variance Posilive Budget Acluai (Negative) Revenues: Charges for services $ 30,000 $ 35,859 $ 5,859 Interest 800 1,072 272 Total revenues 30,800 36,931 6,131 Expendilures: Current: General administration 38,311 27,297 11,014 Totai expenditures 38,311 27,297 11,014 Excess (deficiency) of revenues over (under) expenditures (7,511) 9,634 17,145 Other financing sources (uses): Transfers in 19,414 19,414 Tolal other finimcing sources (uses) 19,414 19,414 Nel change in fund balances 11,903 29,048 17,145 Fund balances, January 1 142,487 146,111 3,624 Fund balances, December 31 $ 154,390 $ 175,159 $ 20,769 87 CALHOUN COUNTY, TEXAS RECORDS MANAGEMENT AND PRESERVA nON FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-23 Variance Positive Budget Aclual (Negative) Revenues; Fines and forfeitures $ 6,300 $ 13,772 $ 7,472 Interest 400 414 14 Total revenues 6,700 14,186 7,486 Expenditures: Current: General administration 6,500 6,500 Totai expenditures 6,500 6,500 Net change in fund balances 200 14,186 13,986 Fund baiances, January 1 54,033 54,674 641 Fund balances, December 31 $ 54,233 $ 68,860 $ 14,627 88 CALHOUN COUNTY, TEXAS ROAD AND BRIDGE FUND GENERAL SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE. . FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-24 Variance Positive Budget Actual (Negative) Revenues: Intergovernmental $ 5,000 $ 12,533 $ 7,533 Charges for services 120,000 223,620 103,620 Permits and licenses 350,000 371,165 21,165 Fines and forfeitures 66,000 91,654 25,654 Interest 9,000 8,270 (730) Total revenues 550,000 707,242 157,242 Other financing sources (uses): Transfers out (600,000) (600,000) Total other financing sources (uses) (600,000) (600,000) Nel change in fund balances (50,000) 107,242 157,242 Fund balances, January 1 1,329,316 1,342,421 13,105 Fund baiances, December 31 $ 1,279,316 $ 1,449,663 $_ 170,317'- 89 CALHOUN COUNTY, TEXAS ROAD AND BRIDGE FUND PRECINCT #3 SPECMLREVENUEFUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHIBIT C-25 Variance Positive Budget Actual (Negative) Revenues: Interest $ 80 $ 89 $ 9 Total revenues 80 89 9 ---- -~-- Expendilures: Current: Nondepartmental 13,533 13,533 Total expendilures 13,533 13,533 Net change in fund balances (13,453) (13,444) 9 Fund balances, January 1 13,453 13,453 Fund balances, December 31 $ $ 9 $ 9 90 EXHIBIT C-26 CALHOUN COUNTY, TEXAS ROAD MAINTENANCE FUND PRECINCT #4 SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 Variance Positive Budget Aclual (Negative) Revenues: Interest $ 5 $ 5 $--- Total revenues 5 5 Expenditures: Current: Nondepartmental 644 644 Total expendilures 644 644 Net change in fund balances (639) 5 644 Fund balances, January 1 639 639 Fund baiances, December 31 $ $ 644 $ 644 91 CALHOUN COUNTY, TEXAS SHERIFF FORFEiTED PROPERTY FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31,2011 EXHtBIT C-27 Variance Positive Budgel Acluai (Negalive) Revenues: Fines and forfeitures $ 16,120 $ 13,668 $ (2,452) Interest 50 (50) Tolai revenues 16,170 13,668 (2,502) Expenditures: Current: . Public safety 24,383 12,364 12,019 Total expenditures 24,383- 12,364 _----.E,019 Net change in fund balances (8,213) 1,304 9,517 Fund balances, January 1 8,100 8,351 251 Fund baiances, December 31 $ (113) $ 9,655 $ 9,768 92 CALHOUN COUNTY, TEXAS 6 MILE PIER/BOA TRAMP INSUR/MAINT (ALCOA) FUND SPECIAL REVENUE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-28 Variance Positive Budgel Actual (Negative) Revenues: Interest $ 600 $ 455 $ (145) Total revenues - 600 455 (145) Expendilures: Current: Culture and recreation 62,958 736 62,222 Total expendilures 62,958 736 62,222 -- Net change in fund balances (62,358) (281) 62,077 Fund baiances, January 1 63,948 63,948 Fund balances, December 31 $ 1,590 $ 63,667 $ 62,077_ 93 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR DEBT SERVICE FUNDS DECEMBER 31, 2011 2003-B GO 2003-A Refinancing GO Jail Bonds Bonds ASSETS Cash and cash equivatents $ 144,229 $ 11,923 Receivables (net of allowances for uncollectibies): Taxes 206,787 11,726 Intergovernmental receivable 34,345 456 Due from other funds 23 Restricled assets: Cash and cash equivalents 363,175 --- Total Assets $ 748,559 $ 24,105 LIABILITIES AND FUND BALANCES liabilities: Due to other funds $ $ Deferred revenue 602,926 11,166 Tolal Liabililies 602,926 11,166 Fund balances: Restricted 145,633 12,939 Total fund balances 145,633 12,939 Total Liabilities & Fund Baiances $ 748,559 $ 24,105 Od EXHIBIT C-29 Tolal Nonmajor Debt Service 2004 Courthouse. 2010 Funds (See Renovation Refunding Exhibit C-1) $ 6,656 $ 5,351 $ 168,159 126,162 55,465 400,140 21,175 9,761 65,737 14 7 44 224,696 104,882 692,753 $ 378,703 $ 175,466 $ 1,326,833 $ 1 $ $ 1 371,211 170,008 1,155,311 371,212 170,008 1,155,312 7,491 5,458 171,521 7,491 5,458 171,521 $ 378,703 $ 175,466 $ 1,326,833 -"-- 0" CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR DEBT SERVtCE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 2003-B GO 2003-A Refinancing GO Jail Bonds Bonds Revenues: Ad valorem taxes $ 504,466 $ 434,077 Interest 3,828 2,485 Tolai revenues 508,294 436,562 Expenditures: Debt service: Principal 32:;,000 495,000 Interest and fiscal charges 275,787 19,800 Tolai expendilures 600,787 514,800 Excess (deficiency) of revenues over (under) expenditures (92,493) (78,238) Olher financing sources (uses): Transfers in 33,804 Transfers out (47,739) Tolal other financing sources (uses) (47,739) _~3,804 Net change In fund balances (140,232) (44,434) Fund balances, January 1 285,865 57,373 Fund balances, December 31 $ 145,633 $ 12,939 96 EXHIBIT C-30 2010 Refunding. Tolal Nonmajor Debl Service Funds (See Exhibil C-2) 2004 Courthouse Renovation $ 246,533 1,489 248,022 $ 25 83 108 $ 1,185,101 7,885 1,192,986 90,000 65,000 975,000 17,250 117,771 430,608 107,250 182,771 1,405,608 140,772 (182,663) (212,622) 188,121 221,925 (174,186) (221,925) (174,186) 188,121 (33,414) 5,458 (212,622) 40,905 384,143 $ 7,491 $ 5,458 $ 171,521 97 CALHOUN COUNTY, TEXAS 2003-A GO JAiL BONDS DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-31 Variance Positive Budgel Actual (Negative) Revenues: Ad valorem taxes $ 490,014 $ 504,466 $ 14,452 Interest 1,000 3,828 2,828 Tolal revenues 491,014 508,294 17,280 Expenditures: Debt service: Principal 325,000 325,000 Interest and fiscal charges 276,964 27.5,787 1,177 Total expenditures 601,964 600,787 1,177 Excess (deficiency) of revenues over (under) expenditures (110,950) (92,493) 18,457 Other financing sources (uses): Transfers out (47,740) (47,739) Tolal other financing sources (uses) (47,740) (47,739) Net change in fund balances (158,690) (140,232) 18,458 Fund baiances, January 1 283,460 285,865 2,405 Fund balances, December 31 $ 124,770 $ 145,633 $ 20,863 98 This page intentionally left blank. 99 CALHOUN COUNTY, TEXAS EXHIBIT C-32 2003-B GO REFINANCING BONDS DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 Variance I Positive I Budgel Actual (Negative) Revenues; Ad valorem taxes $ 422,350 $ 434,077 $ 11,727 Interest 1,000 2,485 1,485 Total revenues 423,350 436,562 13,212 Expendilures: Debt service: Principal 495,000 495,000 Interest and fiscal charges 21,300 19,800 1,500 Total expendilures 516,300 514,800 1,500 Excess (deficiency) of revenues over (under) expenditures (92,950) (78,238) 14,712 other financing sources (uses): Transfers in 33,805 33,804 (1) Tolai olher financing sources (uses) 33,805 --33,804 (1) Net change in fund balances (59,145) (44,434) 14,711 Fund balances, January 1 55,439 57,373 1,934 Fund balances, December 31 $ (3,706) $ 12,939 $ 16,645 100 CALHOUN COUNTY, TEXAS 2004 COURTHOUSE RENO VA nON FUND DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-33 Variance Positive Budgel Actuai (Negalive) Revenues: Ad valorem taxes $ 236,655 $ 246,533 $ 9,878 Interest 1,000 1,489 489 Total revenues 237,655 248,022 10,367 Expenditures: Debt service: Principal 90,000 90,000 Interest and fiscal charges 18,450 17,250 1,200 Total expenditures 108,450 107,250 1,200 Excess (deficiency) of revenues over (under) expenditures 129,205 140,772 11,567 Other financing sources (uses): Transfers out (174,187) (174,186) 1 Tolai other financing sources (uses) (174,187) (174,186) 1 Net change in fund balances (44,982) (33,414) 11,568 Fund balances, January 1 47,120 40,905 (6,215) Fund baiances, December 31 $ 2,138 $ 7,491 $ 5,353 101 CALHOUN COUNTY, TEXAS 2010 REFUNDING FUND DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED DECEMBER 31, 2011 EXHIBIT C-34 Variance Positive Budget Actual (Negalive) Revenues: Ad valorem taxes $ $ 25 $ 25 Interest 83 83 Total revenues 108 108 ---- ----- Expenditures: Debt service: Principal 65,000 65,000 Interest and fiscal charges . 123,372 117,771 5,601 Total expenditures 188,372 182,771 5,601 Excess (deficiency) of revenues over (under) expendilures (188,372) (182,663) 5,709 other financing sources (uses): Transfers in 188,122 188,121 (1) Total other financing sources (uses) 188,122 188,121 (1) Nel change in fund balances (250) 5,458 5,708 Fund balances, January 1 Fund balances, December 31 $ (250) $ 5,458 $ 5,708 102 This page inlentionally left blank. 103 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR CAPITAL PROJECTS FUNDS DECEMBER 31,2011 ClAP Coastal Coaslal Managemenl EMS Development Program Building Parking Lot ASSETS Cash and cash equivalents $ 118,704 $ 72,008 $ 18,041 $ 80,544 Intergovernmental receivable 15,696 27,189 Tolal Assets $ 134,400 . $ 99,197 $ 18,041 $ 80,544 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ $ 786 $ $ Accrued and other liabilities (15) Due to other funds 134,400 98,411 Total Liabililies 134,400 99,197 (15) Fund baiances: Restricted Assigned 18,056 80,544 Unassigned Total fund balances (deficil) 18,056 80,544 Tolai Liabililies & Fund Balances $ 134,400 $ 99,197 $ 18,041 $ 80,544 104 EXHIBIT C-35 Page 1 of3 Road & Pel 1 Swan Airport Bridge #2 Ocean Drive Road and Bridge Poinl Runway Slorm Repairs Improvemenls infrastruclure Park Improvemenls $ 17,796 $ 1 $ 142,769 $ 5,096 $ 140,614 19,073 $ 17,796 $ $ 142,769 $ 5,096 $ 159,687 $ $ 4,000 $ $ $ 1 4,001 142,769 5,096 17,796 159,687 (4,000) 17,796 (4,000) 142,769 5,096 159,687 $ 17,796 $ $ 142,769 $ 5,096 $ 159,687 105 CALHOUN COUNTY, TEXAS COMBINING BALANCE SHEET NONMAJOR CAPITAL PROJECTS FUNDS DECEMBER 31, 2011 Emergency Port AlIa Capital Communication Public Improvement System Beach Projects ASSETS Cash and cash equivalents $ 30,848 $ 30,385 $ 444,759 Intergovernmental receivable T alai Assets $ 30,848 $ 30,385 $__~759 liABiLITIES AND FUND BALANCES liabilities: Accounts payable $ $ $ Accrued and other liabilities Due to olher funds Total Liabilities Fund balances: Restricted Assigned 30,848 30,385 444,759 Unassigned Total fund balances (deficit) 30,848 30,385 444,759 Total liabilities & Fund Baiances $ 30,848 $ 30,385 $ 444,759 10R EXHIBIT C-35 Page 2 of 3 Health Energy Seadrift Courthouse Annex Department Efficiency I SECO Library Annex II Renovation Renovation Slimulus $ 769 $ 25,756 $ 17,978 $ 116,438 $ 86,365 555 $ 769 $ 25,756 $ 17,978 $ 116,438 $ 86,920 $ $ $ 1,697 $ $ 555 8,466 1,697 86,365 86,920 8,466 769 17,290 16,281 116,438 17,290 16,281 769 116,438 $ 769 $ 25,756 $ 17,978 $ 116,438 $ 86,920 107 EXHIBIT C-35 CALHOUN COUNTY, TEXAS Page 3 of 3 COMBINING BALANCE SHEET NONMAJOR CAPITAL PROJECTS FUNDS DECEMBER 31, 2011 Tolal Nonmajor Capitai Magnolia Olivia I Projects Beach Jetty Port AlIa Funds (See Conslruclion Ambulance Exhibit C-1) ASSETS Cash and cash equivalents $ 168,000 $ 38,000 . $ 1,554,871 Intergovernmental receivable 23,894 86,407 Tolal Assels $ 191,894 $ 38,000 $ 1,641,278 LIABILITiES AND FUND BALANCES Liabilities: Accounts payable $ 4,100 $ $ 11,138 Accrued and olher liabilities 8,451 Due to other funds 144,652 463,829 T otai Liabililies 148,752 483,418 Fund balances: Restricted 43,142 191,007 Assigned 38,000 970,853 Unassigned (4,000) Total fund balances (deficit) 43,142 38,000 1,157,860 Total Liabilities & Fund Balances $ 191,894 $ 38,000 $ 1,641,278 108 This page inlentionaily left blank. 109 CALHOUN COUNTY, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR CAPITAL PROJECTS FUNDS FOR THE YEAR ENDED DECEMBER 31,2011 ClAP Coastal Olivia/PtAllo Coaslal Management EMS Fire Dept Development Program Building Building Revenues: Intergovernmental $ 15,696 $ 29,760 $ $ Gifts and contributions Total revenues 15,696 29,760 Expenditures: Current: Public facilities Health and welfare 6,749 Culture and recreation Nondepartmental 15,696 29,760 54,931 Total expenditures 15,696 29,760 6,749 54,931 Excess (deficiency) of revenues over (under) expenditures (6,749) (54,931) Other financing sources (uses): Transfers in 5,857 Transfers out Total other financing sour'ces (uses) 5,857 Net change in fund balances (6,749) (49,074) Fund balances, January 1 24,805 49,074 Fund balances (deficit), December 31 $ $ $ 18,056 $ EXHIBIT C-36 Page 1 of 3 9,303 57,945 9,303 57,945 (4,000) (27,231) 91,000 ---- 91,000 - (4,000) 63,769 80,544 17,796 79,000 5,096 $ 80,544 $ 17,796 $ (4,000) $ 142,769 $ 5,096 --- 1<1 CALHOUN COUNTY, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR CAPITAL PROJECTS FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Airport Emergency PortAllo County Runway Communication Public Clerk's Improvements System Beach Records Revenues: Intergovernmental $ 1,194,816 $ $ $ Gifts and contributions Total revenues 1,194,816 Expendilures: Current: Public facilities 1,155,144 -- Health and welfare Culture and recreaUon Nondepartmental 8,549 Total expenditures 1,165,144 8,549 Excess (deficiency) of revenues over (under) expenditures 29,672 (8,549) Other financing sources (uses): Transfers in Transfers out (19,414) . Total olher financing sources (uses) (19,414) Net change in fund balances 29,672 (8,549) (19,414) Fund balances, January 1 130,015 39,397 30,385 19,414 Fund balances (deficit), December 31 $ 159,687 $ 30,848 $ 30,385 $ District Clerk's Records $ __(17,659) (17,659) (17,659) 17,659 $- Capitai Improvemenl Projects $ 10,320 -10,320 10,320 434,439 $ 444,759 Seadrift Library $ 37,727 37,727 37,727 37,727 769 $ 769 "" Courthouse An nex II $ 17,290 $ 17,290 EXHIBIT C-36 Page 2 of 3 Annex Renovation $ 8,700 8,700 18,633 18,633 (9,933) (10,055) (10;055) (19,988) 36,269 $ 16,281 CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR CAPITAL PROJECTS FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Health Energy Department Efficiency Renovation SECO Stimulus Revenues: Intergovernmental $ $ 65,261 Gifts and contributions Total revenues 65,261 Expenditures: Current: Public facilities Health and welfare Culture and recreation Nondepartmenlal 65,261 Total expenditures 65,261 Excess (deficiency) of revenues over (under) expendilures other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances, January 1 116,438 I Fund balances (deficit), December 31 $ 116,438 $ EXHIBIT C-36 Page 3 of 3 Magnolia Beach Jetty Conslruction Olivia I Port Alia Ambulance Total Nonmajor Capital Projecls Funds (See Exhibit C-2) $ 23,894 $ $ 1,365,444 46,427 1,411,871 23,894 1,165,144 6,749 37,727 23,894 283,972 23,894 f,493,592 (81,721) 43,142 38,000 188,319 (47,128) 43,142 38,000 141,191 43,142 38,000 59,470 1,098,390 $ 43,142 $ 38,000 $ 1,157,860 CALHOUN COUNTY, TEXAS COMBINING STA TEMENT OF FIDUCIARY ASSETS AND LIABILITIES AGENCY FUNDS DECEMBER 31, 2011 EXHIBIT C-37 Tolal Tax County County Agency Collector Sheriff Auditor Treasurer Funds (See Funds Funds Funds Funds Exhibit A-7) $ 17,484 $ 202,468 $ 149,801 $ 91,173 $ 778,831 126,008 2 126,010 140,421 140,421 20,616 20,616 $ 164,108 $ 202,468 $ 149,801 $ 231,596 $ 1,065,878 $ 116,752 45,430 1,926 $ 7a5 $ $ $ 140,421 251,715 673,742 201,763 149,801 206,219 25,377 $ 164,108 $ 202,468 $ 149,801 $ 231 ,596 $ 1,065,878 117 EXHIBIT C-38 MEMORIAL MEDICAL CENTER STATEMENT OF NET ASSETS ENTERPRISE FUND DECEMBER 31, 2011 ASSETS. Currenl assets: Cash Investrnents Accounts receivable (net of allowances for uncollectibles): Estimaled amounts due from third-pariy payers Supplies Prepaid items and other current assets Total current assels Capital assels: Land Construction in progress Buildings Equipment Accumulated depreciation Net capital assels T alai Assets LIABILITIES Current liabilities: Accounls payable Accrued and other liabilities Capital teases payable - current poriion Loan payable to primary governrnent Tolal current Iiabililies 936,536 1,469,034 228,258 500,000 3,133,828 Noncurrent liabilities: Capital leases payable Tolal noncurrent liabilities 655,329 655,329 Total L1abllilies 3,789,157_ NET ASSETS Invested in capital assets, net o(related debt Restricted - expendable for equipment Unrestricled Tolai Nel Assets 3,595,395 36,813 2,392,521 6,024,729- $- MEMORIAL MEDICAL CENTER STA TEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS - ENTERPRISE FUND FOR THE YEAR ENDED DECEMBER 31,2011 OPERATING REVENUES: Patient service revenues (net) Other operating revenues Tolal Operating Revenues OPERATING EXPENSES: Salaries and wages Employee benefits Purchsed services and professionai fees Insurance Suppiies and other Depreciation and amortization Total Operaling Expenses Operating Income (Loss) NON-OPERATING REVENUES (EXPENSES): Inveslmenl return Interest expense Private upper-payment limit expense On-behalf payments Tolal Non-operating Revenues (Expenses) Net Income (Loss) before Capital Contributions CAPITAL CONTRIBUTIONS: Capilal granls and gifts Decrease in net assets Net assets, January 1 Net assets, December 31 119 EXHIBIT C-39 Enterprise Fund Memorial Medical Center $ 17,977,540 886,844 18,864,384 7,891,513 2,175,892 4,699,397 45,621 4,324,830 919,782 20,057,03_~ (1,192,651) 6,784 (30,683) (1,163,564) 1,642,699 455,236 __(737,415) 36,813 (700,602) _ 6,725,331 $ 6,024,729 EXHIBIT C-40 MEMORIAL MEDICAL CENTER STATEMENT OF CASH FLOWS PROPRtETARY FUNDS FOR THE YEAR ENDED DECEMBER 31,2011 Service Funds Cash Flows from Operating Activities: Receipts from and on-half of patients Payments to suppliers and contractors Payments to employees Other rexeipts, net Nel Cash Provided (Used) by Operating Aclivilies $ 18,879,549 (8,849,566) (10,121,256) 813,763 -722,490 Cash Flows from Non-capital Financing Activities: Private upper-payment limit program payrnents On-behalf payments Proceeds from issuance of note payable Nel Cash Provided (Used) by Non-capital Financing Activities (1,163,564) 1,642,699 500,000 979,135 Cash Flows from Capital and Related Financing Activities: . Capital grants and gifts Principal paid on tong-term debt Interest paid on long-term debt Purchase of capital assets Net Cash Provided (Used) for Capital & Related Financing Aclivities 36,813 (241,807) (30,683) (1,048,058) (1,283,735) Cash Flows from Investing Activities: Interest on investments Purchasd of investments Proceeds from disposition of investrnents Net Cash Provided (Used) for Investing Aclivities 6,784 (500;000) 500,000 -----e,iS4 Nel increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalenls al Beginning of Year Cash and Cash Equlvalenls at End of Year 424,674 1,020,603 $ -----:r;445,277: Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Loss Adjustments to Reconcile Operating Income 10 Net Cash Provided by Operaling Aclivilies Depreciation and amortization Change in Assets and Liabililies: Patients accounts receivabie, net Estimated amounts due from and to third-party payers Accounts payable and accrued expenses Other assets and liabilities Total Adjuslments Net Cash Provided (Used) by Operating Aclivities $ (1,192,651) 919,782 89,248 739,680 263,997 (97,566) 1,915,141 $ 722,490 120 Susan Riley From: Sent: To: Cc: Subject: Cindy Mueller [cindy,mueller@calhouncotx.org] Tuesday, July 24, 2012 8:48 AM 'Susan Riley' 'Don Gray' Agenda Item Request Please place the following item on the agenda for August 9, 2012: . Hear and consider report from Gray & Company, LLC, independent insurance/risk management consultant, and take any action deemed necessary, Cindy Mueller Calhouu County Auditor 2025, Ann, 5uile B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 1 GRAY & COMPANY, LLC INDEPENDENT INSURANCE/RISK MANAGEMENT CONSULTANT REPORT: Don Gray, of Gray & Company, LLC, presented their Independent Insurance/Risk Management Consultant Report: Reviewed 24 insurance policies to date, reviewed historical loss reports, reviewed the insurance requirements found in contracts with the Airport FOB and the provider of medical services to the Jail, toured the county and met with County's Insurance agent (GSM). Exhibit D: summarizes coverage provided by the insurance policies purchased by the County with the exclusion of those policies purchased by Memorial Medical Center Areas of concern (pages 2 - 4) that need to be addressed: 1) Law Enforcement liability policy does not provide coverage for claims against the following: ? Consta bles ? County Attorney and staff ? District Attorney's staff ? Commissioners Court ? Calhoun County 2) No medical malpractice coverage to protect Calhoun County, Commissioners Court and the Health Department staff from liability claims associated the operation of the Health Department 3) EMS building covered by two (2) different property Insurance policies 4) General Liability insurance for the EMS operation is provided by two (2) insurance policies 5) Mechanical Breakdown insurance coverage on MMC covered by two (2) insurance policies 6) MMC's malpractice, General Liability and D&O/Employment Practices liability policies do not include County/Commissioners Courthouse 7) County's Crime insurance policy limited limited to $10,000 for theft of County funds and property by County employees 8) Public Officials E&O and two (2) separate E&O policies that apply to the County Clerk and District Clerk contain exclusions for claims associated with the "collection of monies/taxes" 9) Extra Expense/Loss of Revenues coverage limited to $250,000 per OCCUrrence. "Out of service" for extended periods will result in major property insurance loss 10) Valuable Papers coverage limited to $250,000 per OCCUrrence 11) County's $lM General liability limits exceed maximum liability established by Texas Tort Claims Act 12) Provide opinion memo for benefit of County Constables personal auto insurance as it applies for use of personal vehicles on County business 13) 2010 audited financial report: MMC dropped WC coverage and replaced with alternative coverage. MMC has now reverted back to WC coverage 14) Pollution liability coverage: Covered Items: ~ herbicide spraying and mosquito spraying ~ escape of vehicle fluids fOllowing auto accident ~ MMC's underground fuel tank mace Non-Covered Items: ~ closed landfill ~ waste management ~ above ground fuel tanks ~ mechanics/garage operations ~ storage of oils and tar ~ "sudden and accidental" pollution events and/or "gradual" pollution events Cindy Mueller will be gathering the underwriting data for the insurance information for all of the departments. The RFP draft will be ready by the end of August, the underwriting portion will be ready by mid-September and the final proposal in November. A purchasing decision will need to be made December 13, 2012, COMPANY, LLC In~uNnc7~CtJlf.~ult:qit.~ & Mlllt'tg~r.~ \. NQ hlfl(f.(jY/a Sf!ia PROPERTY & LIABILITY INSURANCE CONSULTANT'S UPDATE FOR THE AUGUST 9,2012 MEETING OF THE CALHOUN COUNTY COMMISSI.ONER'S COURT Prepared & Presented by Don Gray, ARM Gray & Company, llC 605 The High Road, Austin, Texas 78746 (512) 496-3583 http://www.insconsultant.comdon@insconsultant.com August 7, 2012 Insurance Consultant's "Update" Report for the Calhoun County Commissioner's Court This report has been prepared to update the Commissioner's Court as to the progress made to date in connection with Calhoun County's engagement of my services to prepare a Property and Liability insurance RFP and to evaluate the resulting proposals. The steps toward this end involve: 1. Familiarizing myself with the County's operations, the County's loss history and the insurance policies currently in place. 2. Meeting with Commissioners' Court to present and discuss any recommended changes in County's insurance program, 3, Assisting with preparation of an RFP for renewal of County's property/liability insurance coverage. 4. Reviewing and analyzing proposals received in response to the RFP. 5. Meeting with County staff in early December 2012 to discuss the proposals and the Consultant's preliminary recommendation. 6. Making a recommendation to the Commissioners' Court on December 13, 2012 as to the proposal that is the best value that best meets the needs of the County so that coverage can be awarded. For the past several weeks I have been working on Step 1. I am meeting with the Commissioner's Court on August 9 in regard to Step 2. Step 3 begins right away. Steo 1 (I aet familiar with the County. it's loss exoosures and its insurance orotection) Step 1 has involved my review of 24 insurance policies to date, the review of historical loss reports, a review of the insurance requirements found in contracts with the Airport FOB and the provider of medical services ~o the Jail, plus a 3.5 day "familiarization" trip to the County that was made during July 25-28th. During the trip I visited several of the County's locations, met the County's insurance agent (GSM), and also met several county officials and staff, as noted on Exhibit A. Step 1 also involved the creation of a chart outlining the County's operations. The chart is provided in Exhibit B. Calhoun County is involved in the same "basic" county government functions that most counties in Texas perform, Calhoun County also has several other functions. These other functions includes: airport, libraries, museum, medical clinic, hospital, EMT, very close relationship with VFD's, parks, community centers, public piers, waste management, etc. Further, to a small degree, the County also houses prisoners for other governmental entities. Exhibit B will become part of the insurance RFP. 1 A review of the County's historical premiums and losses is also a part of Step 1. Exhibit C provides the annual premiums and annual claims by line of insurance coverage for a 5-year period. Exhibit C is not yet complete but will be completed upon receipt of additional data. It is already apparent that the County's loss history has been remarkably favorable over the past five years. Exhibit C will become part of the insurance RFP (and limited only to the policies to be included in the RFP). Exhibit 0 was created as I have been in the process of reviewing the current insurance policies. It serves to summarize the coverage provided by the insurance policies purchased by the County (does not include policies purchased by MMe). As I reviewed the policies I asked several questions of the County Auditor's office and of GSM about the coverage. Answers to some of those questions are still pending. Exhibit 0 was prepared primarily as a reference tool for myself, but it might also serve as a reference tool for County officials and staff, It is a document that County officials and staff may want to save to their computers for reference purposes. I encourage County officials and department heads to review Exhibit 0 and highlight anything on the document that might need clarification, While Exhibit 0 may not be the most interesting reading, it is certainly easier to read than the actual insurance policies! A review of Exhibit 0 by County officials and staff has the potential to identify some insurance needs that I may not have noticed in my work to date. I can take questions about Exhibit 0 during the August 9th meeting with the Commissioner's court, outside of Court during my visit on August 9, or by telephone (512-496-3583). And if desired, Exhibit 0 is a tool that I can continue to maintain as changes to it occur and also continue to share the updates with County officials and staff. My review of the insurance policies and my visit with the County allowed me to question some items that I felt needed to be further explored and possibly brought to the County's attention. These include: 1. That the Law Enforcement liability policy is limited to protecting the Sheriff's Department and its staff (which includes the jail operations) but does not provide coverage for claims against the following: Constables, County Attorney and staff, District Attorney's staff, Commissioners' Court, Calhoun County. GSM is researching this topic. . 2. That there is no medical malpractice coverage to protect Calhoun County, the Commissioners' Court, and the Health Department staff from liability claims associated with the operation of the Health Department (malpractice, slips and falls, etc.). GSM is researching this topic. 3. That the EMS building is covered by two different property insurance policies (typically, only one policy would need to apply). GSM is researching this topic, 4. That General Liability insurance for the EMS operation is provided by two insurance policies (typically, only one policy would need to apply). GSM is researching this topic. 5. That Mechanical Breakdown insurance on MMC is covered by two insurance policies (typically, only one policy would need to apply). GSM is researching this topic. 2 6. That MMC's malpractice, General Liability and D&O/Employment Practices liability policies do not include the County or the Commissioner's Court (MMC has placed wheels in motion to take care of this), 7. That the County's Crime insurance policy is limited to only $10,000 for theft of County funds and property by County employees. The term "County employees" includes all officials and employees other than those required by law to be "individually" bonded. It has been my experience that counties routinely purchase limits in the range of $500,000 to $lM. This coverage is very inexpensive. 8. That the Public Officials E&O and the two separate E&O policies that apply to the County Clerk and District Clerk contain exclusions for claims associated with the "collection of monies/taxes". I am aware of other sources of insurance that do not exclude the collection of money or taxes. 9. That the Extra Expense/Loss of Revenues coverage under the County's Property insurance policy is limited to $250,000 per occurrence. If the Jail were out of service for a long period, the County would lose revenues for the inability to house prisoners from other entities. But even worse, think of the cost related to housing the County's prisoners at other facilities for an extended period of time following a major loss to the jail. And if the Courthouse was out of service for an extended period, think about the costs involved in renting temporary facilities and temporary equipment for an extended period of time while repairs or re-construction was underway. As an option, the RFP shouid request the cost of increasing the current Extra Expense limit to much higher levels (very inexpensive coverage) to better protect the County in dealing with the increase in operational expenses that could follow a major property insurance loss, 10. That the Valuable Papers coverage under the County's Property insurance policy is limited to $250,000 per occurrence. The RFP can request the option of increasing that limit to $500,000 and $lM (very inexpensive coverage). 11. That the County's $lM General Liability limits exceed the maximum liability established by the Texas Tort Claims Act for bodily injury and property damage. 12. Providing an opinion memo for the benefit of the County Constables outlining how their personal auto insurance applies for use of personal vehicles on County business. 13. After reading a statement in the County's 2010 audited financial report which said that MMC dropped WC coverage in 2010 and replaced it with alternative to WC, I questioned the matter and learned that MMC now has reverted to purchasing WC instead of the alternative form of protection. 14. That pollution liability coverage is limited to herbicide spraying and mosquito spraying (by a licensed applicator operating within governmental regs), escape of vehicle fluids following an auto accident, MMC's underground fuel tank, mace, and smoke from a hostile fire. No coverage applies to pollution associated with the closed landfill, waste management, above ground fuel tanks, mechanics/garage operations, storage of oils and tar, etc. if desired, coverage is typically available on these exposures when resulting in "sudden and accidental" pollution events and/r "gradual" pollution events. 3 Items 1-5 above are in the process of being discussed and researched. Item 6 is in the process of being implemented. Items 7-11 and 14 can be addressed as options to be quoted in response to the RFP (unless the County desires to address these items sooner) While doing Step 1, I also did the math to convert the County's premiums on certain lines of insurance from "premiums" into "rates", This allows for comparison of the County's rates to rates that other counties are presently paying. I limited this comparison to the "key" policies, such as the County's Auto, General Liability, Property, Inland Marine, Public Officials E&O, and Law Enforcement (not including policies such as EMT Auto, GL and Property; fuel tank, windstorm, flood, piers, etc,). I found that the rates the County presently pays are to the high end of the "competitiveness" scale. And when the County's remarkable loss history is considered, it is clear to me that several sources will be very interested in responding to the County's RFP. I do expect that RFP to result in reduced rates and enhanced coverage for the policies included in the RFP. In fact, TAC has indicated to me that they would be very competitive if invited to propose. I expect the same response from other sources as well. Exhibit E provides a listing of the policies I am recommending to be included in the RFP. Certain policies are not being recommended for the RFP for the reasons cited on Exhibit E. The RFP will invite proposers to quote several options for consideration by Court once proposed. The complete list of options will be included in the draft copy of the RFP that will be submitted for approval in the next few weeks. But for now, the list of "ootions" to either reduce rates or enhance coverage would include: 1. Increased limits on the Crime insurance policy for the theft of County funds and property by employees not required to be individually bonded (and for the increased limits to also apply on an excess basis for thefts by those officials who are required by law to be individualiy bonded). Perhaps to $500,000 and $lM as compared to the current $10,000 limit. 2, Increasing the Law Enforcement liability's aggregate limit to $2Mfyear. 3. Increasing the Public Official's E&O aggregate limit to $2Mfyear. 4. Changing the Public Official's E&O policy form to require the insurer to front the payment of defense costs in excess of the deductible and to eliminate exclusions related to the administration or collection of taxes. 5. Reducing the County's General liability limit to match the Texas Tort Claims Act (just like the County's auto policy limits are presently written) 6. To include the Clerks E&O coverage within the County's Public Officials E&O to achieve possible enhanced coverage (coverage for the failure to collect taxes and monies, for example), increased limits and reduced costs. 7. To request the cost of increasing the current Extra Expense limit to much higher levels (very inexpensive coverage) to better protect the County in dealing with the increase in operational expenses that could follow a major property insurance loss. 4 8. To request the option of increasing the Valuable Papers limit to $500,000 and $lM (very inexpensive coverage). SteD 3 CRFP PreDaration) The County Auditor and I will begin working on Step 3 right away. We will meet to discuss the underwriting information that needs to be pulled together for the RFP and plans for advertising the RFP. Due to all of the activities that the County is invoked in, gathering underwriting data will require a considerable amount of time and input from officials and department heads. I will provide the Auditor with applications to be completed. The applications will provide proposers with much of the underwriting data they will need to prepare proposals. After the RFP has been released, proposers will contact me for any additional underwriting information needed (to be expected) and I will work with the Auditor to share that additional information with all proposers. While the underwriting data is being gathered, I will draft the RFP. The RFP will include a section which details the coverage presently in force. The same section will also be used by the proposers to compare the specifics of their proposed coverage to the current coverage. An example of this from a previous RFP is found in Exhibit F. I plan to provide the Auditor with a draft of the RFP by late August (the portions I am preparing). The underwriting data collected by the Auditor can be added as late as the second week of September, I am suggesting that the RFP be released sometime during the second half of September, that proposals be received near mid-November and that the purchasing decision be made by the Court on December 13. I am suggesting that the RFP be distributed in an electronic format to many sources (GSM, TAC, Texas Political Subdivision Fund, Traveler's Texas public entity pool, JHC insurance agency in Victoria, Deep East Texas WC Fund, Edwards Risk Management, One Beacon insurance company). The County may have additional suggestions as well. The initial release of the RFP will be done on the same date and time to all sources on the "potential proposers" list at that time. Following the RFP's initial release, the RFP will also be shared with any others who request to be added to the "potential proposers" list. 5 EXHIBIT A July 25-28 Trip to Calhoun County Met With... Locations Viewed and photographed County Judge Six-Mile Communitv Port Lavaca Commissioner Galvan Airport Courthouse Commissioner Lyssy Landfill Annex I County Auditor Six-mile park and pier Annex II County Treasurer Precinct #2 facility Jail District Clerk Seadrift Museum County Clerk Library MMC Library Director Fire Station MMC physical therapy Human Resources Precinct 4 facility In downtown Ma in Iibra ry Director Sea drift EMS Director Precinct 4 facility near Swan EMS facility Point Sheriff & Chief Deputy and Park at Swan Point Precinct #1 facility jail staff Health Department JP office Fair grounds Director and Dr. Cates County Tax Port O'Conner Historical lighthouse Assessor/Collector Waste Management Boggy Bayou nature park Point Comfort Director GSM insurance (Rockport, King Fisher park Library Tx) Fire Station Olivia/Port Alto Note: I missed my appointment with Comm. Fritsch (of all things, I ended up in pac instead of Olivia, my total fault!). JP office Precinct #3 facility But we later talked by phone. I also visited briefly by phone with Comm. Finster. Library Fire Station Community Center Port Alto park Community Pavillion Olivia Hatlerius park Precinct #4 facility Indianola/Mal!nolia Beach Chocolate Bayou park Indianola Beach Indianola park Magnolia Beach park EXHIBIT B Any Part of Operation County Operation County Exposure? (Y / N) contracted to Others? (Y / N) Adult Probation N Aircraft, Airport and Relaled Faciiilies Y (airoort ownership\ Ambulance Services Y Animal Control N Aulomobiies that are leased bv lhe Countv N Automobiles owned by County thaI are Y (occasionally for law enforcement taken out of state ou rooses \ Boats or Marina N (bul the Sheriff's Depl. Wil~t~OOn acauire a new motorboat Boards or Commissions operaling within Memorial Medical Center (Others?) lhe Countv's budnel? BridOes Y Buildings that would not be rebuilt if Y severelv damaaed Buildings owned by others that are rented Y or used bv the Countv Buildinns (historical\ Y Carnivals, Fairs, Parades N Cemeterv Ooerations N Chemical Soravina - Pesticide/Herbicide Y (herbicide and mosauito control\ Children and Youth Services N Computer data adequately dupiicated? Pending discussion with IT dlreclor Contracted Services - discuss the types of Mosquito control, airport fixed base services lhat the County purchases operator, medicai care for counly through conlracts, such as janitorial prisoners, employee benefits enrollment, services, grounds keeping, food service, clinic medicai direclor, other key medical services, etc. contracted services? Major conslruction or renovations in ? oroaress or olanned for the near future Dams, Reservoir or Levee N Day Care, Day Camps, Day Nurseries N Dispatching Y (Sheriff's Depl. receives 911 calls, and dispatches to Port Lavaca, Point Comfort, Seadrift, Calhoun County EMS, and VFDs\ Drug canine Y (1 dog who is trained for patroi and attack modes\ Eleclric Utility N Electronic fund transfers in excess of $1 M Y each Emergency Medical Services Y Employee Benefil plans which are self- N funded to an extent Employee Benefit plans which are insured Y Events from the past that are expected to N result in future liability claims against the Countv 1 Exhibil Hail or Meeting Area y Fine Art Y (museum) Fire Department N (but lhe Counly does provide support to volunteer fire depts. by allowing lhem to use fire trucks which are owned by the County and by providing them with equipment and buildinQs owned bv the Count;,\: Fireworks Exhibils N Food Service N Gail food is prepared by jail trustees under the direction 01 a County emolovee\ Fuei storage lanks above ground Y (at each precinct facility and at airport) Fuel storage tanks below ground 1 (at Memorial Medical Center, insured under an UGST Iiabilitv oolicv\ Garbage or Refuse Collection Y (closed landfill, container sites made availabie to the public to dispose of refuse, coilecled refuse is carefully viewed by County employees before shiooino off 10 Victoria for disoosal\ Gas Utility N Golf Course N Halfway Houses, Shelters, Group Homes N Health Clinics Y (primarily vaccinations and immunizations, 3 employed nurses, one .. contracted ohvsician\ Hospitals Y (Memoriai Medical Center) Human Resources Department Y Ice or Railer Rinks N Income for housing prisoners Y (minor annual revenues at present) Induslrial Buildings for Redevelopmenl N Irrigation Ditches - Exislence Hazard N Jails or Detention Facilities for Adults Y (buiit 2001) Jails or Detention Facilities for Juveniies N Jails in compliance with the Jaii Standards Y Commission Juvenile Probation Probalion officers and clerical slaff are emoioved bv the Countv. Impounded Vehicies or other valuable N (lypically a towing company Is responsible impounded property for such vehicles, on occasion county has someone's vehicle in their POSS~~Sion while beino held as evidence Lake or Reservoir N Landfills/Dumps/Refuse Siles/lnctneralors Y Law Enforcement Aclivities Y Law Enforcement Moonlighting Y (requires lhe Sheriff's permission, can c- only be done at businesses with alcohol sales at less than 50% of their revenues, and at events such as weddings, fishing tournaments, traffic control, elc. \ Law Enforcement reserves ? Library Y 2 Liquor Saies N Livestock show barns and arenas Y Medical services rendered to prisoners and Y (contracted to a medical care service detainees provider) Museums Y Nursing Homes N Parks and Playgrounds Y Personally owned vehicles routinely used Y (Conslabies use personal vehicies 10 for Countv business nurnoses perform lheir dUlies) Physicians, nurses 3 employed nurses at the Heailh Dept., one contracted medical director Piers or docks Y (piers) Porlabie voling equipment Y Porls/HarborsfT erm inai N Process to ensure lhat contracts con lain N proper insurance requirements to protect the Counlv Process to obtain and review Certificates ? of Insurance to confirm agreemenl with the insurance requirements contained in contracls with the Countv Professional Services offered to others Nurses at the health department Property of others in the County's care, Personal items taken off of persons arrested conlrol or custody and jailed, criminal evidence, confiscated nronertv Public Health Department Y Public Housing Authority N Purchasing Agent N Rescue Squad Y Revenues that could be impacted by Y (Memorial Medicai center is the key source damage to a County faciiity of exposure, olhers include library fines, housing prisoners, heaith department services, waste manaaemenl fees, et~. \ Records that cannot be replaced Y Rodeo arena Y Sewage Colleclion Lines N Sewage Disposai Planl N School N Streets and Roads Y Swimmina Areas, Pool or Beach Y (bav Ironl Darks) Transit Ooerations N Transportation of more lhan 8 empioyees N or oeoole in vans Use of aircraft not owned bv the Countv N Vacanl Land Y Volunteers Y (eiections, iuries) Waste disoosal Y Waslewaler Ooerations N Water Operations N Zoo N 3 4 '" ~ u:: u:: u:: u:: u:: u:: u:: u:: u:: u:: 0- u.. 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E 0 0 .", :0 .'< 0 3: .c 1ij w "0 "0 c '" '" ~ :~ p ::: ~ "0 .g ;,; '" "0 ~ "6 x W AUTOMOBILE LIABILITY & AUTOMOBILE PHYSICAL DAMAGE (non-emergency vehicles) AUTOMOBILE LIABILITY & AUTOMOBILE PHYSICAL DAMAGE (limited to scheduled emergency vehicles) Yes POLLUTION LIABILITY (limited to one underground fuel storage tank at MMC) eQUIPMENT BREAKDOWN (Boiler & Machinery, limited to MMC Has ital CRIME (Public Employee) Yes CRIME (Commercial) Yes GENERAL LIABILITY/MEDICAL MALPRACTICE LIABILITY/PROPERTY/MECHANICAL BREAKDOWN (limited to emergency services) GENERAL LIABILITY/ EMPLOYEE BENEFIT LIABILITY (County, but not including emergency services or law enforcement) Yes LAW ENFORCEMENT LIABILITY Yes WORKERS' COMPENSATION LIABILITY Yes AIRPORT LIABILITY (limited to Medical Malpractice and General Liability) PUBLIC OFFICIALS ERRORS & OMISSIONS (INCLUDING EMPLOYMENT PRACTICES LIABILITY) Yes COUNTY CLERK'S ERRORS & OMISSIONS LIABILITY DISTRICT CLERK'S ERRORS & OMISSIONS LIABILITY PROPERTY (buildings and contents, except pier and windstorm and hail) Yes PROPERTY (windstorm and hail, not including the Courthouse/Jail and MMC) PROPERTY (windstorm and hail, limited to Courthouse/Jail and MMC) PROPERTY (piers, fire perils only) INLAND MARINE Yes FLOOD (Jail) No (no premium savings/coverage improvements anticipated if it were to be included in the RFP No (no premium savings/coverage improvements anticipated if it were to be included in the RFP Terminate duplicate coverage?? No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP No (no premium savings/coverage improvements anticipated if it were to be included in the RFP) No (no premium savings/coverage improvements anticipated if it were to be included in the RFP No (no premium savings/coverage improvements anticipated if it were to be included in the RFP) No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP) No (limited market for this type of insurance, no premium savil)gs/coverage improvements anticipated if it were to be included in the RFP) No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP) FLOOD (POC fire station) FLOOD (JP #5, POC) ACCIDENTAL INJURY BENEFITS 2 No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP No (limited market for this type of insurance, no premium savings/coverage improvements anticipated if it were to be included in the RFP No (no premium savings/coverage improvements anticipated if it were to be included in the RFP) EXHIBIT F "Sample" Public Officials Errors & Omissions Legal Liability Proposing Insurer: Each Occurrence/Aggregate Limit - Monetary Damages Punitive Damages County Clerk/Deputy County Clerk limits District Clerk/Deputy District Clerks limits Back wages Limited defense coverage for "takings" claims Definition of "insureds" includes the 1. County, 2. Employees, 3. Elected or appointed county officials, 4. Volunteers, 5. Members of commissions or boards who operated by the county and under the jurisdiction of the county and who are within an apportionment of the county's budget Includes members of the following boards as insureds: XXX County Juvenile Board, XXXX County Historical Commission, and XXXX County Child Care Board Includes District Judge Includes District Attorney Current A.M.Best Rating Level (ie., A-): Current A.M.Best Financial Size (ie., XV): Admitted/Non-Admitted in Texas: $ $ 2,000,000 / 2,000,000 $1 M within policy limit $1 M in addition to policy limit for when a claim is made by the County against the CC or DCCs. $1 M in addition to policy limit for when a claim is made by the County against. the DC or DDCs. $25,000/claim and in the aggregate; within policy limits $50,000 per claim and in the aggregate Includes 1-5 Included Not Included Not Included Page -1- Proposed Lima or Included (I) or Nollncluded (NI) Malicious acts/omissions, criminal Defended by the acts/omissions insurer up to $50,000 per claim ($100,000 aggregate), but no coverage for judgments Defense and damages for claims $500,000 per alleging malicious prosecution by the occurrence, $1M in County Attorney the aggregate, within policy limits "Pay on Behalf" Basis I Injunctive Relief NI Insurer has the right and duty to defend I claims and to select counsel Insurer has the right, but not the duty, to I participate in the defense of claims involving administrative proceedings or disciplinary hearing Damages & Defense Costs undertaken Damages serve to by the Insurer serve to reduce the reduce the policy liability Limit limit, defense costs do not reduce the policy limit Prior acts coverage, Retroactive Date Full prior acts (except 2/12/10 for "takings" claims, 1/1/00 for "back wages" claims) Coverage applies on a "Claims-Made" I basis, inCluding claims made, and notice of potential claims provided, within the policy periodjor during the ERP if purchased) Insurer will not waive sovereign I immunity as a defense Definition of an Insured includes: All are included 1) the entity, 2) elected or appointed officials, 3) an employee, 4) a volunteer Insurer can settle without County's I consent Page -2- Damages Claimed By All Persons Or I Organizations Resulting From A Series Of Related E&Os Are Treated As One Claim Coverage Applies Separately To Each Not specified in Insured (except liability limit) policy Free 60-day ERP NI Extended Reporting Period Is Available I Regardless of Whether The Policy Is Canceled/Non-Renewed By XXXXCounty or The Insurer Reported "Potential" Claims are I considered as claims Term and cost of ERP 12 months @ 100% of premium, 24 months @ 150% of premium Cost to purchase ERP under the $: expiring 12/20/2010-2011 policy if Term: coverage is voluntarily not renewed by (for the County completion by T AC only) Excess of Other Insurance I "Wrongful Acf' includes errors, acts, I omissions Errors & Omissions Liability Premium & Policy Period Annual Premium for coverage outlined $61,507 prior to above but w/o TRIA renewal credit, $27,037 aiter renewal credit (E&O premium qualifies for a WC discount of $3,938 not reflected in the figures above) Additional TRIA premium (if optional) Policy Period 12/30/2010-2011 Subject To Is Premium Subject to Audit? No Underwriter's Conditions... Page -3- Errors & Omissions Liability Deductible Deductible - Each Loss (regardless of the number of insured, claimants, or claims arising out of the same incident) Does deductible apply to defense and loss adjustment expenses? $ 2,500 each wrongful act Yes Errors & Omissions Liability Exclusions False arrest, false imprisonment, excess use of force, wrongful detention, wrongful entry, libel, slander, humiliation, invasion of privacy Bodily Injury, sickness, disease, death, property damage, personal injury, advertising injury, employee benefits injury Law enforcement activities Inverse condemnation, adverse possession Damages resulting from property seized, held, auctioned or sold by the County Unfair competition or violation of anti- trust laws Criminal or malicious acts Bad faith, dishonesty, fraud Prior Claims or potential claims that should have been disclosed at inception date of coverage E E E (not applicable to employment practices) E E NE E (except malicious acts/omissions, criminal acts/omissions are defended up to $50,000/c1aim, $100,000 aggregate) E (except defended until guilt has been proven or agreed to) E Page -4- Punitive Damages NE (covered up to $1M within policy limits) Breach of Contract E (other than employment practices) Contractual obligations E (other than employment practices) Foreign Terrorism NE Domestic Terrorism NE Preparation of bid specifications E Failure to provide governmental E services Failure to properly insure NE Strikes, riots, or civil commotion E Administrative, investigative, criminal or E disciplinary hearings Failure to pay bonds or bond interest or E the failure to pay debts Gaining profit, remuneration or NE advantage to which an Insured was not entitled Infringement of copyrights, advertising NE slogans, patents, trademarks, trade names Any Demand or Proceeding Seeking E Relief in any Form Other Than Money Damages XXXX County's Insolvency NE Pollution E Back wages, wages, overtime, back E (other than "back benefits wages" @ $25,000 per claim, $25,000 aggregate) Employment Practices NE Employee benefit plan fiduciary E activities Penalties, fines or penalties E Injunctive, declaratory or equitable relief E Page -5- Violation of the Securities Exchange Act NE A regulatory act or similar act by an insured that restrict, limits, or prohibits a person or entity's right to use property owned by that person or to pursue a certain business venture Professional services provided by medical professionals, lawyers and engineers Lab testing or medical malpractice County versus an Insured Other Insured vs. Insured Occurrences that took place prior to applicable retroactive dates Failure to supply utility services E E E (other than County versus County/District Clerks and their deputies) E E NE E&O arising out of the County's NE obligation under Workers' compensation, disability benefits or unemployment compensation Errors & Omissions Liability Options 1. "Insurer Pay on Behalf and Duty to $ $ Defend" Form with selection of Attorney by Insured 2. Increase the Annual Aggregate a) $ $ Limit to b) $ a) $3,000,000 b) $4,000,000 3. Defense Coverage Not Subject to a $ $ Retention/Deductible 4. Cover Back Wages and Future $ $ Wages within full policy limits Page .6. 5. When XXXX County opts to not $ $ accept a settlement offer, the insurer will continue to pay defense costs as well as 50% of damages in excess of the amount that the claim could have been settled for (100% coverage for damages below the amount that the case could have been settled for) 6. Increase the deductible to $10,000 7. Increase the deductible to $5,000 8. Provide coverage for E&O claims by the County against County/District Clerks and staff within the full policy limits 9. Medical malpractice coverage for the county, county employees and nursing employees for 1) services rendered by the county's clinic and 2) services, if any, to jail prisoners 10. Include punitive damages within the full policy limits Other (Explain) $ $ Page -7- Law Enforcement Liability Proposing Insurer: Current A.M.Best Rating Level (ie., A-): Current A.M.Best Financial Size (Ie., XV): Admitted/Non-Admitted in Texas: c,7,.....,., /< y ";"'''0 ".'" "", Propose(jqmit ",,/' 3 11-'11\)1'1> ....u,,~ ()rln9IuQed(I)!lr'.. .> .... / > > .,.,' .'.' ....'. ./ "....'..'".....T/ .... Notln914d"Q(NI) .'.""'. > Limit Each Wrongful Act $ 2,000,000 Aggregate limit $ 2,000,000 Occurrence Form Nt "Claims-Made & Reported" Form I "Pay on Behalf" Form I Insurer has the Right & Duty To Defend I Prior Acts Coverage Full prior acts coverage Covered law enforcement departments I include Sheriff's Department, Constables Offices, employees of the District Attorney's office, County Attorney's office, Juvenile Probation Department Includes District Attorney Not included (Intentionally) Fraud, dishonesty, or any malicious or Excluded (except criminal acts defended up to $50,000 per claim and up to $100,000 in the aggregate) Punitive damages $1M within the policy limits Coverages include personal injury, I property damage, bodily injury, violation of civil rights "Bodily injury" definition includes mental I anguish associated with or arising from physical injury "Personal injury" includes false arrest, I false imprisonment, wrongful detention, wrongful eviction, wrongful entry, malicious prosecution, wrongful invasion of the right of private occupancy Page -8- "Property damage" includes physical I injury to or destruction of tangible property, including loss of use thereof, loss of use of tangible property which has not been physically injured or destroyed Claims for which the State has the I responsibility to defend or pay Defense & Expense Costs are In within I to the Policy Limit Automatic 60-day ERP N/A ERP Cost 12 months @ 100%,24 months @ 150% Cost of purchase ERP under the $: expiring policy with TAC Term: (to be completed by T AC only) Reporting of a potential claim is I considered a claim Premise liability associated with law NI enforcement operations TRIA Terrorism I Law Enforcement Liability Premium & Policy Period Annual Premium for coverage outlined $89,360 prior to above but w/o TRIA renewal credit, $31,125 after renewal credit (LE premium qualifies for a WC discount of $3,938 not reflected in the figures above) Additional TRIA premium (if optional) . Policy Period 12/30/2010-2011 Subject To Is Premium Subject to Audit? No Law Enforcement Liability Deductible Deductible $2,500 per claim Does deductible apply to defense and Yes loss adjustment expenses? Page -9- Law Enforcement Exclusions 1. Use of autos or aircraft E 2. Use of watercraft E 3. Auto/aircraft procedures & training NE 4. Dishonest, fraudulent, malicious or E (except defended criminal acts up to $50,000 per claim and up to $100,000 in the aggregate) 5. Damage to property owned, used, E rented or controlled by the County 6. WC obligations, disability E obligations 7. Employment practices E 8. War, rebellions, seizure of power E 9. Pollution E 10. Use of mace, tear gas or pepper NE spray 11. Injury to volunteers E 12. Punitive Damages Limited to $1 M within policy limits 13. Claims for injunctive, declaratory or E equitable relief or non-monetary damages 14. Foreign Terrorism NE 15. Domestic Terrorism NE 16. Fines, penalties, restitution E 17. Inverse condemnations, violation of E property rights or a reduction or loss In the value of real or personal property other than property damage 18. Premise defects E 19. Judicial acts or duties; prosecutorial E acts or duties 20. Contractual liability E (other than mutual aid agreements) 21. Claim for the return of money or E other property seized, sold, held or auctioned by the County Page -10- 22. Insured versus insured E 23. District Attorney E 24. Jail liability which occurred during E the period of 12/30/96-97 25. "Moonlighting" when authorized by NE the County 26. Any medical malpractice claims, E including claims against physicians, physicians assistants, or health care providers 27. Staff of the DA's office other than NE the DA Law Enforcement Options 1. Expand definition of bodily injury to include mental anguish not associated or arising from physical injury 2. Use of watercraft for law enforcement purposes 3. Include punitive damages within the full policy limits 4. $10,000 deductible 5. $5,000 deductible Page -11- Page -12- Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 July 25, 2012 Honorable Michael Pfeifer Calhoun County Judge 211S.Ann POlt Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioner's Court Agenda for August 9, 2012. . Consider and take necessary action to approve the preliminary Plat of Bay Breeze RV Park in POlt O'Connor, Texas. Sincerely, ~w.J~ Kenneth W. Finster KWF/at P.O. Box 177' Soadrift, TX 779S3' email: kelllly.linstcr@.calhouncotx.org' (361) 7S5-3141 . Fax (361) 7S5-5602 PRELIMINARY PLAT OF BAY BREEZE RV PARK IN PORT O'CONNOR TEXAS: This is a plat looking at a Drainage Plan for the RV park. A Motion to approve the preliminary plat of Bay Breeze RV Park in Port O'Connor, Texas was made by Commissioner Finster and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. I - 2 :a p~~h P i ~ iP~h ~ ihln ~ JUPI ~~~ ~n I l I ~ . J: . . ~ a l I I I I I I I I I ! I 1.-. I iqll ,,/ :' I n I i~ II . Ill!. 1..1Io; 10 I.:!. If- I'" I~ IV) Il:j Ill:: 1<: I~ If- :~ I II II I II I"> IV/ h/ijl II I II .~ " ~ El[] ~ s ~ . ... ~ ~ ~ i i -"""'" ~ Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 July 25, 2012 Honorable Michael Pfeifer Calhoun County Judge 211 S.Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioner's Court Agenda for August 9,2012. . Consider and take necessary action to approve the Preliminary Plat of Caracol Section II, Resubdivision No. I, Lots 1-4, Block 2. Sincerely, ~W'~~ Kenneth W. Finster KWF/at P.O. Box 177' Seadrlft, TX 77983' email: kenny.11I1sler@calboullcotx.org'(361)785-3141 . Fax (361) 785-5602 PRELIMINARY PLAT OF CARACOL SECTION II, RESUBDIVISION NO.1, LOTS 1-4, BLOCK 2: Mr. Ruddick: Replat is for the removal of the five (5') foot Building Setback lines on each side of Lots 1-4 to bring them up to the same setback lines as Caracol 5ection I for a single family residence. The building setbacks are controlled by developers' guidelines that are actually in progress to be identical with Caracol Section I. A Motion to approve the preliminary plat of Caracol Section II, Resubdivision No.1, Lots 1 - 4, Block 2 was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. , .'~. ~.'" '" .. ~,,;1'" ~ ~ ~!~~ , ANCILLA DRiVE '"''''TO''''' IA~<'''~''''U'T'^'...'"tl ~~~ s,H! Ini~ g ~~~ , " 4' AI?' ,ff .",.""n'CTAJJ,l ICAN^4/Y'-F I/' .fi" ft' UIU o~~~~ n~ ,,4qiP1.:~~~ f.~'tl:s!/I,lwl.\';\ l~m ~1>-i~i1 \~~]!l~~jf usi / " OLIVA DRIVE n",,,,,,'Ocr. (A<<"""''''''''''''''''''l 5l,15' -$>~ sU'N'ol'E ~ SECOND STREET (60.0' a.D.W.) , I ' I , ;~ n 1!~ ~~ ,I<-m ~n z ._ 0 " - n ~ ~"I ~ !~ VI U ~ ;~ ~ ~~ ~~ 'I ~. '~' ","," ~~ ~hfS~~ ~~i m;s ~i ~. mS~ i~ ~ ! r~~~~i- ~ . h~@~ ~ ~ "";~ 0 o ~S~l;o r~ U~~ Vi n~~ j;: !H{ ;u ~~~o ; ;; > " m JH in iH ~ JH c- .;~ ~ n ~ H ~ H 0 n Z H , !!i! iii', I~d .. I 'Ill , i r ~~ g: llll! do '~i'Hi ;"'1 'h"~ "!; ~. '\ 526"3S'OO"Ji 150.00' In iU!1 i~ ~i ~ " , II Ii ~ir ~~ n n ~ Ii j i~ i PRIlLlMINARYPLAT CARACOL SECTION II, RESUDDIVISION NO.1 tQTSl.{,ULOCK2 nAcKUliRRYlSLAND,I..P ::\.m_ '-..... .. '- " ~ ill i * i!.~U > I~~ I B w " ~ . " I Ililllll!:I!llll!l .~ 1', \<.i~) <.', ~.., q" i"::. (t~) (r:' ~': ~~~l~~ ~~h,! ",!" ~~~~~! ~Hgtg ~i~I~! i~~in 8~~~'i . e" ~ i THIRD STREET (60.0' R.Q.W.) [ fu ~ " E ~~ '''"'.. """' .. q " " >: @'jJ '~ ~Ji'\)' ~'" yo' .\ \ '''"'' !if. \ <!!.; ~~Il /," o m " m " > r " o " m . usi URBAN SURVEYING.INC, VIC10RIA,HXAS \361l51a.9BH Kenneth We Finster County Commissioner County of Calhoun Precinct 4 August 2, 2012 Honorable Michael Pfeifer Calhoun County Judge 211 S.Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioner's Court Agenda for August 9,2012. . Consider and take necessary action on Final Plat of Seaport Lakes Phase One Extension. Sincerely, ~w../~ Kenneth W. Finster KWF/at P.O. Box 177. Seadrift. TX 77983. email: kellll)'.lillster@calhollneotx.org.(361) 785-3141 . Fax (361) 785-5602 FINAL PLAT OF SEAPORT LAKES PHASE ONE EXTENSION: Ms. Weaver: Have all of the required signatures for the final plat except for the signatures for the Storm Drainage Plan which needs to be filed with the County Clerk's Office. The affidavits had not been properly notarized and had to be returned. They are still waiting on them to be sent back. Once all the signed documents have been received and filed with the County Clerk's Office, Judge Pfiefer can then sign. A Motion to approve the final plat of Seaport Lakes Phase One Extension and have Judge Pfiefer sign once the Storm Drainage Plan has been properly filed was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~ '1 g ~~ ~~ g,: OOIL-rl~(616) tltlL SVX31 'AiO ,\VS OSZ 31lnS hiS ~lL LOllI 60S~-ZSS(19r) 6L6lL SVX31 'V8V"Vl HIOd '1S )IVO JAIl'M SOl DNINNVld. 3}Jru~31IH:)lN. DNlA.3II1IflS. ~NI}J)3NIDN3. SVX31 ',uNnOJ NnOH1'1J 9 'ON lJV~lS8V g ~ g ~ A3MJnS OlNV"J QIN18V1Sm ~ ~~~ . NOISN31X3 , 3SVHd S3~Vl 1~OdV3S !' . 0 . id 1 il~i , I l!'. ! i'h , ; L~~ -/1 'I I ll! I ., 0/' , I, \I ,!' ' ~..}' .', 'ji! h II Ii d I P. Y Y r ,:11 ! 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II ' ie11""jl," ! h .1 I IH. . , ! ,IJ.,IIP!' . ~iJ'i ' I 'q j.. , -:'!:'::',==-,"' ---I 1---------, 1\ \ \ 1 I J "~I '" I, ~l' I U?~ I}," ~,,: f-og!l~, 8-' i.~ \1 \ \ _~_~.<!!______J ~_n __--""____J .", "'. "', ....8 00 .., ].9f.61.19. ),V8 NMOONns 535.62' .r"I. " . "',''- ".j,1 II UJJ !Il ., j., 'It' " ,HI Ii n;( II '. ~ ~I.!i "~~!i o.H MEMORANDUM OF UNDERSTANDING BETWEEN THE PORT LAVACA POLICE DEPARTMENT AND THE CALHOUN COUNTY SHERIFF'S DEPARTMENT FOR HANDLING CRITICAL INCIDENTS: Turns over control of critical incidents to the City of Port Lavaca Police Department. A Motion to approve transferring critical incidents to the Port Lavaca Police Department was rnade by Judge Pfiefer and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. - MEMORANDUM OF UNDERSTANDING BETWEEN THE PORT LA V ACA POLICE DEPARTMENT AND THE CALHOUN COUNTY SHERIFF'S OFFICE FOR HANDLING CRITICAL INCIDENTS August 1, 2012 NOTICE: This document contains information pertaining to the deployment, mobilization, and tactical operations of the Port Lavaca Police Department and the Calhoun County Sheriff's Office iu response to emergencies and is exempt from public disclosure under the provisions of Texas Government Code ~~ 418.176- 418.182,552.108 and 552.152 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LA V ACA, TEXAS 77979 PHONE NUMBER (3(;1) 553.4646 FAX NUMBER (361) 553.4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: SHELL/EXXON ACCOUNTS DATE: AUGUST 2, 2012 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR AUGUST 9,2012 . Consider and take necessary action to authorize the increase of the .Calhoun County Sheriff's Office Shell and Exxon accounts to a $10,000 credit limit for patrol and out of county travel. . ~ . , ,. , ." ...~ ~n". ' ., ~" ".v ~I~_ rl~ Sincerely, /4~A ~ RB. Browning Calhoun County Sheriff REQUEST TO INCREASE THE CALHOUN COUNTY SHERIFF'S DEPARTMENT SHELL AND EXXON ACCOUNTS TO $10,000 CREDIT LIMIT FOR PATROL AND OUT OF COUNTY TRAVEL: Peggy Mueller: Increase is due to the fact that the State Fuel Card application process has not yet been completed. A Motion to approve the increase In the Calhoun County Sheriff's Department Shell and Exxon accounts to $10,000 credit limit was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LA V ACA, TEXAS 77979 PHONE NUMBER (361) 553.4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: SHELLIEXXON ACCOUNTS DATE: AUGUST 2, 2012 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR AUGUST 9, 2012 l1L ~. .~:.;- J:&:_ ___ , . .- ~. . .._.. - , _ . . Il . Consider and take necessary action to authorize the Calhoun County Treasurer's Office to pay the Sheriff's Office Shell and Exxon fuel credit cards invoices upon receipt to avoid finance charge accrual and allow continued use of cards. Sincerely, R;f!;./3 ~ B.B. Browning Calhoun County Sheriff AUTHORIZE COUNTY TREASURER TO PAY SHERIFF'S DEPARTMENT FUEL CREDIT CARD INVOICES UPON RECEIPT TO AVOID FINANCE CHARGE ACCRUAL AND TO ALLOW FOR CONTINUED USE OF CARDS: A Motion to pay Sheriff's Department fuel credit card invoices upon receipt was made by Commissioner Fritsch and seconded by Commissioner Finster. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. APPOINTMENTS/REAPPOINTMENTS TO GOLDEN CRESENT REGIONAL PLANNING COMMISSION: Calhoun County Golden Crescent Regional Planning Commission General Assembly & Board of Directors Representatives for 2012 are Commissioner Roger Galvan as the designated member to the Board of Directors and Commissioner Neil Fritsch as the alternate to the General Assembly. A Motion to appoint Commissioner Roger Galvan as the designated member to the Board of Directors and Commissioner Neil Fritsch as the alternate to the General Assembly was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. EXECUTIVE COMMITTEE President David Bird Judge, Gonzales County 1st Vice-President Kenneth Finster Commissioner, Calhoun Co. 2nd Vice-President Wayne Dierlam Citizen, Victoria 3'" Vice-President Cindy Mcintosh Citizen, Moulton Secretary-Treasurer Annie Rodriguez Mayor, City of Yoakum Director-at-Large Robert A. Kubena Municipal Judge, Halleltsville Director-at-Large Don Polzin Citizen, Victoria Direclor-at-Large Julio Espinosa Municipal Judge, Edna Immediate Past President Clinton Tegeler Mayor, City of Ganado Executive Director Joe E. Brannan GOLDEN CRESCENT REGIONAL PLANNING COMMISSION 120 S. Main Street, Suite 210, Victoria, TX 77901 (361) 578-1587 / Fax (361) 578-8865 www.gcrpc.org Golden Crescent Economic Development District TO: 'J'I;. . "{JtJ () ", I to,' J RE: Member Counties Golden Crescent Region 'W. "'. i f/(e D." Appointments to the General Assembly lufdl!!jlWf1[qf'u~tprs ,'OUn{ /. } .Ii/GQ, DATE: June 19,2012 Under the Golden Crescent Regional Planning Commission (GCRPC) By-laws it is time to designate your representatives to the Planning Com.mission. The appointments become effective September 1, 2012. Each of you., as a member, is entitled to have two representatives to the General Assemblv. These representatives "shall be appointed by, and be a member of the Com.missioners' Court". Further, each county is entitled to designate ~ of its General Assembly representatives to sit on the Board of Directors. Such designation may be in addition to officers elected at the annual meeting in Augnst. Enclosed is a list of representatives from each respective county that are currently serving as members of the General Assembly and on the Board of Directors. The representatives will continue to serve until replaced. If you have any questions or need any additional information please contact myself or Rhonda Stastny at (361) 578-1587, ex!. 208 and 216 respectively. Sincerely, Joe E. Brannan Executive Director Enclosure Serv/nQ Calhoun. DeWitt. Gollad. Gonzales. Jackson. Lavaca and Victoria counties Equal Opportunity / Affirmative Action Employer GOLDEN CRESCENT REGIONAL PLANNING COMMISSION GENERAL ASSEMBLY & BOARD OF DIRECTORS REPRESENTATIVES [Board Member denoted with an asterisk (*)] MEMBER COUNTIES FY'12 CALHOUN COUNTY Commissioner Roger Galvan* Commissioner Neil Fritsch DEWITT COUNTY Commissioner Curtis Afflerbach * Commissioner John Oliver GOLIAD COUNTY Coww~r Rf Commissioner Ted Long* Commissioner Jim Kreneck GONZALES COUNTY Commissioner Kevin T. LaFleur* Commissioner Kenneth o. Whiddon JACKSON COUNTY Commissioner Johnny Belicek * Commissioner Wayne Bubela LA V ACA COUNTY Commissioner Dennis W. Kocian Judge Tramer Woytek* VICTORIA COUNTY Commissioner Clint C. rves Commissioner Gary Burns* PROPOSED TAX RATE, TAKE RECORD VOTE AND ANNOUNCE DATES FOR PUBLIC HEARINGS ON TAX INCREASE: A proposed tax rate which will increase total tax revenues from properties on the tax roll in the preceding tax year by 9.79 percent which is still 12.12% lower than it has been in the last few years. Public Hearings to be held on August 23, 2012 and August 30, 2012 at 10:00 A.M. at the Calhoun County Courthouse, 211 S. Ann Street. A Motion to hold public hearings on August 23, 2012 and August 30, 2012 and approve a proposed tax rate of 0.4900 per $100 in value (which is the same as it was) was made by Judge Pfiefer and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Judge Pfiefer: From 2008, the five-year net change is still showing a negative 12.12% and has not been increased. The appraisals were higher then. MICHAEL J. PFEIFER Calhoun County Judge 211 S. Ann Street, Suite 301 - Port Lavaca, Texas 77979 (361) 553-4600 - Fax (361) 553-4444 - Emai1: mike.pfeifer@calhouncotx.org Discuss proposed tax rate which will increase total tax revenues from properties on the tax roll in the preceding tax year by 9.79% percent. Public Hearings will be held on August 23, 2012 and August 30, 2012 at 10:00 at the County Courthouse at 211 S. Ann Street, Port Lavaca. I make a motion that Commissioners' Court hold public hearings on those dates and also propose a tax rate in the amount of .4900 per $100 in value. www,calhOlillcotX.org Susan Riley From: vtr-countyjudge-bounces@extlists.lxdmv.govon behalf of Electronic Distribution ofVTR Information to County Judges [vtr-countyjudge@extlists.lxdmv.gov] Tuesday, July 31, 2012 9:12 AM vtr -countyj udge@extlists.dmv.state.lx.us vtr -tac@extlists.dmv.state.lx.us [Vtr-countyjudgej Reminder - Calendar Year 2013 Optional County Fees Form to Judges.doc; ATT00095.lxt Sent: To: Cc: Subject: Attachments: Please review and distribute as appropriate. On July 5, 2012, an e-mail was sent to all County Judges requesting notification of changes to optional county fees (I.e. County Road and Bridge, Child Safety, or Transportation Project/Mobility) for calendar year 2013. As a reminder, all county Commissioners Courts are statutorily required to notify the Texas Department of Motor Vehicles (TxDMV) each year regarding any changes of the collection of optional fees (Transportation Code, Sections 502.401, 502.402, and 502.403). Timely reporting of this information allows the TxDMV to make necessary programming changes to ensure proper collection of revenues for each county. If you have already responded to this request, thank you for your timely reply. No further action is necessary. If you have not yet responded, please remember that each county must submit the "Imposition of Optional Fees" form (attached) by August 15. 2012. If you did not receive the first notice, or have questions about the process, please contact Anita Orr with Registration SelVices at (512) 302-2077, or anita.orr@)txdmv.gov. If no reply is received from your county by August 15, 2012, we will assume that no changes have been made and continue to collect fees at the 2012 level. Thank you for your participation, Randy Elliston, Director Vehicle Titles and Registration Division Texas Department of Motor Vehicles Attachment If you have any comments or suggestions concerning this VTR communication process, please contact your local Regional SelVice Center. 1 OPTIONAL FEES FOR CALENDAR YEAR 2013: Texas Department of Motor Vehicles gives counties the authority to impose optional local fees in addition to the registration fees. The fees for 2011 are the the registration fees and no optional local fees were charged for the following categories: County Road and Bridge Fee and Child Safety Fee. As required by law, any additional fees for the new year must be reported to the Texas Department of Motor Vehicles. The amount already being charged is $10 and will remain the same. A Motion to approve the optional fee of $10 for the Calendar Year 2013 was made by Commissioner Galvan and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 'Iexas Department q( Motor Vehicles HELPING Tf,XANS GO, HELPING TEXAS GROW, July 5, 2012 The Honorable County Judge Re: Imposition of Optional Fees Your Honor: All county commissioners courts are statutorily required to notity the Texas Depmtment of Motor Vehicles each year regarding the collection of optional fees (Texas Transportation Code, Sections 502.401,502.402, and 502.403). Chapter 502 ofthe Transportation Code gives counties the anthority to impose optional local fees in addition to the registration fee. The following is a brief description of these local fees collected when a vehicle is registered in the county: County Road aud Bridge Fee (Section 502.40 I ): o optional additional fee, not to exceed $10 . nsed for the upkeep of county roads and bridges Child Safety Fee (Section 502.403): . optional additional fee, not less than SO cents or more than $1.50 . used to provide school crossing guard services . remaining money used for programs to enhance child safety, health, or nutrition including child abuse intervention and prevention and drug and alcohol abuse prevention Transportation Project (Mobility) Fee (Section 502.402) - (Cameron and Hidalgo Couuties only): . optional additional fee, not to exceed $10 . used to fund long-term transportation projects in the county Review the attached chart, "2012 County Road and Bridge Fees/Child Safety Fee by County," then complete the attached "Imposition of Optional Fees" form. If you retain the same optional fees for calendar year 2013, complete OPTION A. If you change any of the optional fees for calendar year 2013, complete OPTION Band retnrn the form with a scanned electronic copy of the Commissioners Conrt Order. Deadline: Please retum the attached "Imposition of Optional Fees" form and scanned copy of the Commissioners Comt Order, if applicable, bye-mail on or before August 15,20 12,to DI\1V _ OptionaICollntyFccUpdatcs@TxDI\1V.gov , or fax to (512) 467-5909. Please contact Anita Orr with VTR Registration Services at (512) 302-2077 if you have questions regarding the imposition of optional fees. Thank you for your timely response. Sincerely, ;f~1 ~/ Randy FJl!{ston, Director Vehicle Titles and Registration Division cc: County Tax Assessor-Collectors , 4000 ,JAGI<SON AVENUE, AUSTIN, TEXAS 78731 I 0 !i12AG5.:JOOO i< a8f:k~168.4GfJB (f18H.DMVGOTXj * F 1"12.465.309g www.TxDMV.~Jov . .... Texas Department f?f Motor Vehicles Imposition of Optional Fees Calendar Year 2013 INSTRUCTIONS: As soon as possible, but no later than AUQust 15, 2012, please complete and return this form via e-mail to DMV_OptionaICountyFeeUpdates@TxDMV.gov, or fax to (512) 467-5909. If you complete Option B below, attach a scanned copy of the required commissioners court order. All county commissioners courts are statutorily required to notify the department each year regarding the collection of optional fees (Texas Transportation Code, Sections 502.401, 502.402, and 502.403). Your County Name: Calhoun County (include the name of your county on the line above) If you are not chanaina your optional fees, please check the box next to OPTION A below and return this form bye-mail to DMV_OptionaICountyFeeUpdates@TxDMV.gov, or fax to (512) 467-5909. Q9 OPTION A - RETAIN THE SAME FEE AS 2012 NOTE: A copy of the commissioners court order is NOT required for this option. OR... If you are chanaina your optional fees, please check the box next to OPTION B below and complete items 1 through 5 with the commissioners court approved changes for 2013. r.--..---.-..---...-..-..---.......--.----...--....-.....-----.......--...-..-..-........-..----.-...-.-..-....-.-.....-......-.-..-----...-..-...--..---.-..-.....--.....--..-----....----...--l I 0 OPTION B .. REVISE THE FEES FOR 2013 (Complete the applicable items below) I , ' I I I NOTE: A COpy of the commissioners court order MUST be submitted to the TxDMV I I for optional fee changes. Please scan and submit the document electronically, or fax to ! I (512) 467-5909. I t ! I The commissioners court has approved the following optional fee changes for I calendar year 2013 (January 1 through December 31,2013): I i 1. Impose a new County Road and Bridge Fee of $ (not to exceed $10.00) i I 12. Impose a new Child Safety Fund Fee of $ (not to exceed $1.50) i i 3. Discontinue the County Road and Bridge Fee of $ i I 4. Discontinue the Child Safety Fund Fee of $ I l_~: ._I:~:se_~~~~~_~~_1_~_f:::_:f~ .._....___...__.___ ..... ._____.._ ________________ Information entered should be saved prior to emailing or faxing. Thank you. ~ .. ..... . 2011 County Road and Bridge Fees/Child Safety Fund. Fee by County County Road & Child BrldgeFee 511fetyFee ANDERSON $10.00 ANDREWS $5.00 ANGELINA $10.00 ARANSAS $10.00 ARCHER $10.00 ARMSTRONG S10.00 AT ASCOSA $10.00 AUSTIN $10.00 BAILEY $10.00 BANDERA $10.00 BASTROP $10.00 BAYLOR $10.00 BEE $10.00 BELL $10.00 $1.50 BEXAR $10.00 $1,60 BLANCO $10.00 $1.50 BORDEN $0.00 BOSQUE $10.00 BOWIE $10.00 BRAZORIA $10.00 BRAZOS S10,CO $1.60 BREWSTER $10.00 BRISCOE $10.00 BROOKS $10.00 BROWN $10.00 aURLESON $10.00 BURNET $10.00 CAlDWEll $10.00 CALHOUN $10.00 CAlLAHAN $10.00 CAMERON $20.00 CAMP $10_00 SO.50 CARSON $10.00 CASS $10,00 CASTRO $10.00 CHAMBERS $10.00 $0.50 CHEROKEE $10.00 CH!LDRESS $10.00 CLAY $10.00 COCHRAN $10.00 COKE $10.00 COLEMAN 510.00 COLLIN $10.00 $1.50 COLUNGSWORTH $10.00 COLORADO $10.00 COMAL $10.00 $1.50 COMANCHE $10.00 CONCHO S10.00 COOKE $10.00 CORYELL $10.00 COTTLE $10.00 CRANE $0.00 CROCKETT $5.00 CROSBY S10.00 CULBERSON $0.00 DAlLAM $10.00 DALLAS $10.00 DAWSON $10.00 DEAF SMITH $10.00 DELTA $10.00 DENTON 510.00 $1.50 DE'MIT 510.00 DICKENS $10.00 County Bridge Child Fee Safety Fee County Road & Child Bridge Fee Safety Fee DIMMIT $10.00 $1.50 DONLEY $10.00 DUVAL 510.00 . EASTLAND 510,00 ECTOR 510.00 EDWARDS $10.00 $1.50 ELLIS $10.00 EL PASO $10.00 ERATH $10.00 FALLS 510,00 FANNIN 510.00 FAYETTE $10.00 FISHER $10.00 FLOYD $10.00 FOARD $10.00 FORT BEND 510.00 $1.50 FRANKLIN $10.00 FREESTONE $10.00 FRIO $10.00 $1.50 GAINES $0.00 GALVESTON $10.00 GARlA $10.00 GILLESPIE 510.00 $1.50 GLASSCOCK $10.00 GOLlAO $10.00 GONZALES $10.00 GRAY 510.00 GRAYSON $10.00 GREGG $9,00 GRIMES 510.00 GUADALUPE $10.00 $1.50 HALE $10.00 HALL $10.00 HAMILTON $10.00 HANSFORD $10.00 HARDEMAN $10.00 HARDIN $10.00 HARRIS $10.00 $1.50 HARRISON $10.00 HARTLEY $10.00 HASKELL S10.00 HAYS $10.00 HEMPHill $5.00 HENDERSON $10_00 HIDALGO 520,00 HILL $10.00 HOCKLEY $10.00 HOOD $10.00 HOPKINS 510,00 HOUSTON 510.00 HOWARD $10,00 HUDSPETH $10.00 HUNT $10.00 HUTCHINSON $10.00 IRION $10.00 JACK $10_00 JACKSON 510.00 JASPER $10.00 JEFF DAVIS $10.00 $1.50 JEFFERSON $10.00 JIM HOGG $10.00 $1.50 JIM WELLS $10.00 $1.50 JOHNSON $10.00 JONES $10.00 KARNES $10,00 KAUFMAN $10_00 31.50 KENDALL $10.00 31.00 KENEDY $0.00 KENT $0_00 KERR $10.00 KIMBLE $10.00 KING $0.00 KINNEY $10.00 KLEBERG $10.00 KNOX $10,00 LAMAR $10.00 LAMB $10.00 LAMPASAS $10.00 $1.50 LA SALLE $10.00 LAVACA $10.00 LEE $10;00 LEON $10.00 LIBERTY $10.00 LIMESTONE $10.00 LIPSCOMB $10.00 LIVE OAK $10:00 LLANO $10_00 $0.75 LOVING $0_00 LUBBOCK $10.00 LYNN $10.00 MADISON $10.00 MARION $10.00 MARTIN $10.00 MASON $10.00 MATAGORDA S10.00 MAVERICK S10.00 $1.50 MCCULLOCH $10.00 $1.50 MCLENNAN $10.00 MCMULLEN $0.00 MEDINA $10.00 MENARD S10.00 MIDLAND $10.00 MILAM $10,00 MILLS $10_00 MITCHELL $10.00 MONTAGUE $10.00 MONTGOMERY $10.00 MOORE $10.00 MORRIS $10.00 MOTLEY $10.00 NACOGDOCHES $10.00 NAVARRO $10.00 NEWTON $10.00 NOLAN $10.00 NUECES $10.00 OCHILTREE $10.00 OlDHAM $10,00 ORANGE 510.00 PALO PINTO $10.00 PANOLA $0.00 PARKER $10.00 PARMER $10.00 PECOS $10,00 POLK $10.00 $1.50 POTTER $10.00 PRESIDIO $10_00 RAINS $10.00 $1.50 RANDALL $10.00 NOTE: Cemeron and Hidelgo Counlles impose an additional $10 Transportation pmject Mobility Fell (Sac_ 502.1725). County Road & Child Bridge Fee Safety Fee REAGAN S10.OO REAL 510.00 REO RIVER $10_00 REEVES $7.50 REFUGIO $10.00 ROBERTS $5.00 ROBERTSON $10.00 $1.50 ROCKWALL $10.00 RUNNELS $10_00 RUSK $10.00 SABINE 510.00 SAN AUGUSTINE $10.00 $1.50 SAN JACINTO $10_00 $1.50 SAN PATRICIO $10.00 $1.50 SAN SABA $10.00 SCHLEICHER $10.00 SCURRY $10.00 SHACKELFORD $10.00 SHELBY $10.00 SHERMAN $10.00 SMITH $10.00 $1.50 SOMERVELl $5.00 STARR $10.00 STEPHENS $10,00 STERliNG $0.00 STONEWALL $10_00 SUTTON $10.00 SWISHER $10.00 TARRANT $10.00 TAYLOR $10.00 TERRELL $5.00 TERRY $10.00 THROCKMORTON $10.00 TITUS $10.00 TOM GREEN $10.00 $1.50 TRAVIS $10.00 $1.50 TRINITY $10.00 $1.50 TYLER S10.00 $1.00 UPSHUR $10.00 UPTON $5_00 UVALDE $10.00 VAL VERDE $10.00 VAN lANDT $10.00 VICTORIA $10.00 WALKER $10.00 WALLER $10.00 WARD $0.00 WASHINGTON $10,00 WEBS $10.00 WHARTON S10.OO WHEELER $5.00 WICHITA $10.00 W1LBARGER $10.00 W1LtACY $10,00 WILLIAMSON $10,00 $1.50 WILSON $10.00 WINKLER $7.50 ,,"SE $10.00 WOOD $10.00 YOAKUM $10,00 YOUNG S10.00 ZAPATA $10.00 $1.50 ZAVALA $10.00 $1.50 6127f201111:50AM Phone (361) 552-9721 Fax (361) 552-9722 117 WASH ST PORT LA V ACA, TX 77979-2912 Bain C. Cate, M. D" Medical Director July 26, 2012 Calhoun County Commissioners' Court Attn: Honorable Judge Mike Pfeifer 211 S ANN ST STE 301 PORT LAVACA TX 77979-4249 Judge Pfeifer, The Texas Department of State Health Services (DSHS) has forwarded to Caihoun County Health Department (CCHD) Contract No. 2013-041446, labeled RLSS-LOCAL PUBLIC HEALTH SYSTEM. The contract activity period spans from September 01, 2012 through August 31, 2013. The contract award amount is $30,041, which is level funding when compared to the original FY 2012 funding. As a brief reminder and explanation, the RLSS-LOCAL PUBLIC HEALTH SYSTEM contract will assist in the funding the salary and fringe of one of the Public Health Nurse - LVNs working for CCHD. I have looked over the documents, and recommend them to Calhoun County Commissioners' Court for review, potential approval, and subsequent authorization for the County Judge to sign. The Health Department will need both originals of these two documents back as soon as possible so the staff can send them back to DSHS for their signature via secure delivery. Ultimately the fully executed agreements will be returned to the Court for acceptance, hopefully in the near future. Please notify me if there are any questions or concerns about this, or any CCHD issue. Sincerely, rJl~;;; (. Cd;;J/ vl/&#. Bain C. Cate, M.D. DEPARTMENT OF STATE HEALTH SERVICES 2013 CONTRACT: The RLSS-LOCAL PUBLIC HEALTH SYSTEM contract will assist in the funding the salary and fringe of one of the Public Health Nurse - LVNs working for Calhoun County Health Department. The contract (Contract No. 2013- 041446) between the Texas Department of State Health Services (DSHS) and Calhoun County Health Department activity period spans from September 01, 2012 through August 31, 2013 in the amount of $30,041 which is level funding when compared to the original FY 2012 funding. It is the same contract that has been had in the past. The total amount of the contract is $30,041. Allowing Judge Pfiefer to sign. A Motion to approve the Department of State Health Services 2013 Contract was made by Commissioner Galvan and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. DEPARTMENT OF STATE HEALTH SERVICES This contract, number 2013-041446 (Contract), is entered into by and between the Department of State Health Services (DSHS or the Department), an agency of the State of Texas, and CALHOUN COUNTY HEALTH DEPARTMENT (Contractor), a Government Entitv, (collectively, the Parties). 1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations as described in the Program Attachments. 2. Total Amount of the Contract and Pavment Method(s). The total amount of this Contract is $30,04 I .00, and the payment methodes) shall be as specified in the Program Attachments. 3. Fundinl! Oblil!ation. This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract. 4. Term of the Contract. This Contract begins on 09/01/2012 and ends on 08/31/2013. DSHS has the option, in its sole discretion, to renew the Contract as provided in each Program Attachment. DSHS is not responsible for payment under this Contract before both patiies have signed the Contract or before the start date ofthe Contract, whichever is later. 5. Authoritv. DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. 6. Documents Forminl! Contract. The Contract consists of the following: a. Core Contract (this document) b. Program Attachments: 2013-041446-001 RLSS/LOCAL PUBLIC HEALTH SYSTEM-PnP c. General Provisions (Sub-recipient) d. Exhibit A attached Any changes made to the Contract, whether by edit or attachment, do not form part of the Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein. 92648.) 7. Conflictine Terms. In the event of conflicting terms among the documents forming this Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the General Provisions, then the Solicitation Document, if any, and then Contractor's response to the Solicitation Document, if any. 8. Pavee. The Parties agree that the following payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract: Name: CALHOUN COUNTY TREASURER Address: 202 S ANN ST STE B PORT LA V ACA, TX 77979-4204 Vendor Identification Number: 17460019239004 9. Entire Aereement. The Patties acknowledge that this Contract is the entire agreement of the Patties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract, otller than as set fOlth in this Contract. By signing below, the Parties acknowledge that they have read the Contract and agree to its terms, and that the persons whose signatures appear below have the requisite authority to execute this Contract on behalf of the named party. DEPARTMENT OF STATE HEALTH SERVICES CALHOUN COUNTY HEALTH DEPARTMENT By: &~"---BY: \WvlJ~Dj..~ Signature of Authorized Official Signature T g. ").->- )))..--- ~ ~ q - \~ Date Date Bob Burnette, C.P.M., CTPM Michael J. Pfeifer. Calhoun County Judge Printed Name and Title Director, Client Services Contracting Unit 211 S ANN ST Address 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 PORT LA V ACA. TX 77979-4203 City, State, Zip (512) 458-7470 361.553.4600 Telephone Number Bob .Burnette<aJ.dshs.state.tx. us mike.pfeifer@calhouncotx.org E-mail Address for Official Correspondence 92648-1 DOCUMENT NO. 2013-041446- ATTACHMENT NO. 001 PURCHASE ORDER NO. 0000385763 CONTRACTOR: CALHOUN COUNTY HEALTH DEPARTMENT DSHS PROGRAM: RLSS/LOCAL PUBLIC HEALTH SYSTEM-PnP TERM: 09/0112012 THRU: 08/31/2013 SECTION I. SCOPE OF WORK: CONTRACTOR shall improve or strengthen local public health infrastructure within the State of Texas by: . Developing objective(s) to address a public health issue; . Utilizing resources provided through this contract Attachment to conduct activities and services that provide or SUPPOlt the delivery of essential public health services; . Assessing, monitoring, and evaluating the essential public health activities and services provided through this Program Attachment; and . Developing strategies to improve the delivery of essential public health service(s) to identified service area. These tasks shall be performed in accordance with Department of State Health Services (DSHS) Division for Regional and Local Health Services Inter10cal Application. The assessment and/or evaluation activities must include measurable standards. Acceptable standards include the National Public Health Performance Standards approved by the Centers for Disease Control and Prevention, Performance Standards developed by the Texas Association of Local Health Officials, Healthy People 2010, and any federal, state or local law or regulation governing the delivery of essential public health services. Other evaluation methods utilizing standards not listed in this Program Attachment must be pre-approved by DSHS. CONTRACTOR shall comply with all applicable federal and state laws, rules, regulations and standards including, but not limited to, the following: . Chapter 23-11 of the Healthy People 2010; . Section 121.002, Texas Health & Safety Code, definition of ten essential public health services; . Government Code, Section 403.1055, "Permanent Fund for Children and Public Health". . CONTRACTOR shall not use funds from the Permanent Fund for Children and Public Health for lobbying expenses under the Government Code, Section 403.1067. ATTACHMENT-Page 1 CONTRACTOR shall comply with all applicable regulations, standards, and guidelines in effect on the beginning date of this Program Attachment. DSHS shall inform CONTRACTOR in writing of any changes to applicable federal and state laws, rules, regulations, standards and guidelines. CONTRACTOR shall comply with the amended law, rule, regulation, standard or guideline except that CONTRACTOR shall inform DSHS Program in writing if it shall not continue perfOlmance under this contract Attachment within thirty (30) days of receipt of an amended standard(s) or guideline(s). DSHS may terminate the Program Attachment immediately or within a reasonable period of time as determined by DSHS. SECTION II. PERFORMANCE MEASURES CONTRACTOR shall complete the PERFORMANCE MEASURES as stated in the CONTRACTOR'S FY13 Local Public Health Service (LPHS) Service Delivery Plan, and as agreed upon by DSHS, hereby attached as Exhibit A. CONTRACTOR shall provide activities and services as submitted by CONTRACTOR in the following county(ies)/area: Calhoun SECTION III. SOLICITATION DOCUMENT: Exempt - Governmental Entity SECTION IV. RENEWALS: N/A SECTION V. PAYMENT METHOD: Cost Reimbursement SECTION VI. BILLING INSTRUCTIONS: Contractor shall request payment using the State of Texas Purchase Voucher (Form B-13) and include acceptable supporting documentation of the required services/deliverables if indicated in the attached Exhibit A. One of the following methods listed below should be selected and used consistently throughout the term of the contract for submitting vouchers and supporting documentation. . Send as an email attachmenttoinvoices@dshs.state.tx.us (preferred method) . Fax to Claims Processing Unit at (512)776-7442 . Submit to the following address: Department of State Health Services Fiscal Claims Processing Unit P.O. Box 149347, MC 1940 AUSTIN, TX 78714-9347 SECTION VII. BUDGET: SOURCE OF FUNDS: State ATTACHMENT-Page 2 DUNS Number: 087309324 SECTION VIII. SPECIAL PROVISIONS: General Provisions, Section 1.03 Reporting Article, are revised to include the following paragraph: Contractor shall submit quarterly and final performance reports that describe progress toward achieving the objectives contained in approved Contractor's Service Delivery Plan and any written revisions. Contractor shall submit the performance reports by the end of the month following the end of each quarter, in a format to be provided by DSHS. Failure to submit a required report of additional requested information by the due date specified in the Program Attachment (s) or upon request constitutes breach of contract, may result in delay payment, and may adversely affect evaluation of Contractor's future contracting opportunities with the department. Reports should be sent electronically to: LocaIPHTeam@dshs.state.tx.us or by facsimile to 512-458-7154. A copy of the report should be sent to the respective DSHS Health Service Region, Attention: Deputy Regional Director. The report signature page should be sent via mail to: DSHS Regional and Local Health Services Attn: Local Services Team 1100 West 49th Street P.O. BOX 149347 MC1908 Austin, Texas, 78714-9347. General Provisions, Section 12.01 Responsibilities and Restrictions Concerning Governing Board, Officers and Employees, is not applicable to this program Attachment. General Provisions, Section 12.20 Eqnipment (Including Controlled Assets) Purchases, is revised to include the following: For the purpose of this Program Attachment, equipment is not approved as part of the base budget for LPHS. The funds are for direct services. Although, at mid-year of the contract term, if funds are identified as not being used, the funds may be used to purchase equipment in the 3rd quarter of the contract or program attachment term. Contractor must submit proposal to redirect funds with justification as to how the equipment helps achieve the goals, objectives, and deliverables outlined in Exhibit A (Project Service Delivery Plan). The proposal must be submitted to the contract manager assigned to the program attachment. ATTACHMENT - Page 3 2013-041446-001 Categorical Budget: FRINGE BENEFITS $0.00 EQUIPMENT $0.00 CONTRACTUAL $0.00 TOTAL DIRECT CHARGES $30,041.00 TOTAL $30,041.00 CONTRACTOR SHARE $0.00 Total reimbursements will not exceed $30,041.00 Financial status reports are due: 12/31/2012, 03/29/2013, 06/28/2013, 10/30/2013 ARTICLE I Section 1.01 Seetion 1.02 Section 1.03 Section 1.04 Section 1.05 Section 1.06 Section 1.07 Section 1.08 Section 1.09 Section 1.10 Section 1.11 ARTICLE II Section 2.01 Section 2.02 Section 2.03 Section 2.04 Section 2.05 Section 2.06 Section 2.07 ARTICLE III Section 3.01 Section 3.02 Section 3.03 Section 3.04 Section 3.05 Section 3.06 ARTICLE IV Section 4.01 Section 4.02 Section 4.03 Section 4.04 Section 4.05 Section 4.06 ARTICLE V Section 5.01 Section 5.02 Section 5.03 Section 5.04 ARTICLE VI Section 6.01 Section 6.02 Section 6.03 ARTICLE VII Section 7.01 Section 7.02 Fiscal Year 2013 Department of State Health Services Contract General Provisions (Core/Subrecipient) . COMPLIANCE AND REPORTING ............................................................................................... 5 Compliance with Statntes and Rnles. ......................................................................................... 5 Compliance with Reqnirements of Solicitation Docnment. .....................................................5 Reporting. ..................................................................................................................................... 5 Client Financial Eligibility. ......................................................................................................... 5 Applicable Contracts Law and Venne for Dispntes. ................................................................. 5 Applicable Laws and Regnlations Regarding Fnnding Sonrces. ............................................. 5 Statutes and Standards of General Applicability. .................................................................... 6 Applicability of General Provisions to Interagency and Interlocal Contracts. ........................ '7 Civil Rights Policies and Complaints. ........................................................................................8 Licenses, Certifications, Permits, Registrations and Approvals. ............................................. 8 Fnnding Obligation. .................................................................................................................... 9 SERVICES..........................................................................................................................................9 Education to Persons in Residential Facilities. ......................................................................... 9 Disaster Services. ......................................................................................................................... 9 Consent to Medical Care of a Minor. ......................................................................................... 9 Telemedicine Medical Services. .................................................................................................. 9 Fees for Personal Health Services.. ............................................................................................10 Cost Effective Purchasing of Medications. ..............................................................................10 Services and Information for Persons with Limited English Proficiency............................... 10 FUNDING .........................................................................................................................................10 Debt to State and Corporate Status. ........................................................................................10 Application of Payment Due. ....................................................................................................10 Use of Fnnds. ..............................................................................................................................10 Use for Match Prohibited. .........................................................................................................11 Program Income. .......................................................................................................................11 N onsnpplanting. ......................................................................................................................... 11 PAYMENT METHODS AND RESTRICTIONS.......................................................................... 11 Payment Methods. .....................................................................................................................11 Billing Snbmission. .................................................................................................................... 11 Final Billing Snbmission. ..........................................................................................................11 Working Capital Advance. .......................................................................................................12 Financial Statns Reports (FSRs). ............................................................................................. 12 Third Party Payors. ...................................................................................................................12 TERMS AND CONDITIONS OF PAYMENT ..............................................................................12 Prompt Payment. ....................................................................................................................... 12 Withholding Payments. ............................................................................................................. 12 Condition Precedent to Reqnesting Payment. ......................................................................... 13 Acceptance as Payment in Fnll. ................................................................................................ 13 ALLOW ABLE COSTS AND AUDIT REQUIREMENTS........................................................... 13 Allowable Costs. .........................................................................................................................13 Independent Single or Program-Specific Andit. .....................................................................14 Snbmission of Andit. ................................................................................................................14 CONFIDENTIALITY .................................................................................................................15 Maintenance of Confidentiality. ............................................................................................... 15 Department Access to pm and Other Confidential Information..................................15 General Provisions (Core Subrecipient) 2013 Rev. 7/12 1 Section 7.03 Section 7.04 Section 7.05 ARTICLE VIII Section 8.01 ARTICLE IX Section 9.01 Section 9.02 Section 9.03 ARTICLE X Section 10.01 Section 10.02 Section 10.03 Section 10.04 Section 10.05 Section 10.06 Section 10.07 Section 10.08 Section 10.09 ARTICLE XI Section 11.01 Section 11.02 Section 11.03 Section 11.04 Section 11.05 Section 11.06 Section 11.07 ARTICLE XII Section 12.01 Section 12.02 Section 12.03 Section 12.04 Section 12.05 Section 12.06 Section 12.07 Section 12.08 Section 12.09 Section 12.10 Section 12.11 Section 12.12 Section 12.13 Section 12.14 Section 12.15 Section 12.16 Section 12.17 Section 12.18 Section 12.19 Section 12.20 Section 12.21 Fiscal Year 2013 Department of State Health Services Contract General Provisions (Core/Subrecipient) Exchange of Client-Identifying Information.............................................................................15 Secnrity of Patient or Client Records. .....................................................................................15 HIV/AIDS Model Workplace Guidelines. ...............................................................................15 RECORDS RETENTION...........................................................................................................15 Retention. ................................................................................................................................... 15 ACCESS AND INSPECTION.........................................................................................................16 Access. ......................................................................................................................................... 16 State Auditor's Office. ...............................................................................................................16 Responding to Deficiencies. ......................................................................................................16 NOTICE REQUIREMENTS ..........................................................................................................17 Child Abuse Reporting Requirement. ..................................................................................... 17 Significant Incidents. ................................................................................................................. 17 Litigation. ................................................................................................................................... 17 Action Against the Contractor. ................................................................................................17 Insolvency. . ................................................................................................................................. 17 Misuse of Funds and Performance Malfeasance. ....................................................................18 Criminal Activity and Disciplinary Action. .............................................................................18 Retaliation Prohibited. .............................................................................................................. 18 Documentation. .......................................................................................................................... 18 ASSURANCES AND CERTIFICATIONS ....................................................................................18 Certification. .............................................................................................................................. 18 Child Support Delinquencies. ...................................................................................................19 Authorization. ............................................................................................................................ 19 Gifts and Benefits Prohibited. in connection with this Contract. ...........................................19 Ineligibility to Receive the Contract. .......................................................................................20 Antitrust. .................................................................................................................................... 20 Initiation and Completion of Work. .........................................................................................20 GENERAL BUSINESS OPERA nONS OF CONTRACTOR................................................ 20 Responsibilities and Restrictions Concerning Governing Body, Officers and Employees. .20 Management and Control Systems. ......................................................................................... 21 Insurance. ................................................................................................................................... 21 Fidelity Bond. ............................................................................................................................. 21 Liability Coverage. .................................................................................................................... 21 Overtime Compeusation. .......................................................................................................... 22 Program Site. . ............................................................................................................................ 22 Cost Allocation Plan. .................................................................................................................22 No Endorsement. ......................................................................................................................... 22 Historically Underutilized Businesses (HUBs). ......................................................................... 22 Buy Texas. .................................................................................................................................. 23 Contracts with Subrecipient and Vendor Subcontractors. ....................................................23 Statns of Subcontractors. ..........................................................................................................23 Incorporation of Terms in Subrecipient Subcontracts. .......................................................... 23 Independent Contractor. ........................................................................................................... 24 Authority to Bind. ......................................................................................................................24 Tax Liability. .............................................................................................................................. 24 Notice of Organizational Change. ............................................................................................ 24 Quality Management. ................................................................................................................ 24 Eqnipment (Inclnding Controlled Assets). .............................................................................. 24 Supplies. ...................................................................................................................................... 24 General Provisions (Core Subrecipient) 2013 Rev. 7/12 2 Fiscal Year 2013 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 12.22 Section 12.23 Section 12.24 Section 12.25 Section 12.26 Section 12.27 Section 12.28 Section 12.29 ARTICLE XIII Section 13.01 Section 13.02 Section 13.03 Section 13.04 Section 13.05 Section 13.06 Section 13.07 Section 13.08 Section 13.09 Section 13.10 Section 13.11 Section 13.12 Section 13.13 Section 13.14 Section 13.15 Section 13.16 Section 13.17 Section 13.18 Section 13.19 Section 13.20 Section 13.21 Section 13.22 Section 13.23 Section 13.24 ARTICLE XIV Section 14.01 Section 14.02 Section 14.03 Section 14.04 ARTICLE XV Section 15.01 Section 15.02 Section 15.03 Section 15.04 Section 15.05 ARTICLE XVI Section 16.01 Section 16.02 Section 16.03 Section 16.04 Section 16.05 Changes to Equipmeut List ..................................................................................................... 25 Property Inventory and Protection of Assets. ......................................................................... 25 Bankruptcy. ................................................................................................................................25 Title to Property. .......................................................................................................................25 Property Acqnisitions. ............................................................................................................... 25 Disposition of Property. ............................................................................................................25 Closeout of Equipment. ............................................................................................................. 26 Assets as Collateral Prohibited. ................................................................................................ 26 GENERAL TERMS ....................................................................................................................26 Assignment. .................................................................................................................................. 26 Lobbying. .................................................................................................................................... 26 Conmct of Interest. ....................................................................................................................26 Transactions Between Related Parties. ....................................................................................27 Intellectnal Property. ................................................................................................................ 27 Other Intangible Property. .......................................................................................................28 Severability and Ambiguity. ..................................................................................................... 28 Legal Notice. ............................................................................................................................... 28 Successors. .................................................................................................................................. 28 Headings. .................................................................................................................................... 28 Parties. ........................................................................................................................................ 28 Survivability of Terms. .............................................................................................................. 28 Direct Operation. ....................................................................................................................... 29 Customer Service Information. ................................................................................................ 29 Ameudment. ...............................................................................................................................29 Contractor's Notification of Change to Certain Contract Provisions. ..................................29 Contractor's Request for Revision of Certain Contract Provisions. ..................................... 29 Immunity Not Waived. ..............................................................................................................30 Hold Harmless and Indemnification. .......................................................................................30 Waiver. ....................................................................................................................................... 30 Electronic and Information Resources Accessibility and Security Standards. ...................30 Force Majeure. ........................................................................................................................... 31 Interim Contracts. ..................................................................................................................... 31 Cooperation and Communication. ........................................................................................... 31 BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE........................ 31 Actions Constituting Breach of Coutract. ...............................................................................31 General Remedies and Sanctions. ............................................................................................32 Notice of Remedies or Sanctions. .............................................................................................33 Emergency Action. .................................................................................................................... 34 CLAIMS AGAINST THE DEPARTMENT ............................................................................. 34 Breach of Contract Claim. ........................................................................................................34 Notice. . ........................................................................................................................................ 34 Sole Remedy. . .............................................................................................................................34 Condition Precedent to Snit. ..................................................................................................... 34 Performance Not Snspended. ................................................................................................... 34 TERMINATION AND TEMPORARY SUSPENSION ........................................................... 35 Expiration of Contract or Program Attachment(s). ...............................................................35 Effect of Termination. Contract. ................................~............................................................35 Acts Not Constituting Termination. ......................................................................................... 35 Termination or Temporary Suspension Without Cause. ......................................................... 35 Termination For Cause. ............................................................................................................ 36 General Provisions (Core Subrecipient) 2013 Rev. 7/12 3 Fiscal Year 2013 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 16.06 ARTICLE XVII Section 17.01 Section 17.02 Section 17.03 ARTICLE XVIII Section 18.01 Section 18.02 Section 18.03 Section 18.04 Section 18.05 Notice of Termination. .............................................................................................................. 37 VOID, SUSPENDED, AND TERMINATED CONTRACTS .................................................. 37 Void Contracts. ..........................................................................................................................37 Effect of Void, Suspended, or Involuntarily Terminated Contract. ......................................37 Appeals Rights. .......................................................................................................................... 37 CLOSEOUT ............................................................................................................................... 37 Cessation of Services At Closeout. ........................................................................................... 37 Administrative Offset. . ..............................................................................................................37 Deadline for Closeout. ...............................................................................................................37 Payment of Refunds. ................................................................................................................. 38 Disallowances and Adjustments. .............................................................................................. 38 General Provisions (Core Subrecipient) 2013 Rev. 7/12 4 ARTICLE I COMPLIANCE AND REPORTING Section 1.01 Compliance with Statutes and Rules. Contractor shall comply, and shall require its subcontractor(s) to comply, with the requirements ofthe Department's rules of general applicability and other applicable state and federal statutes, regulations, rules, and executive orders, as such statutes, regulations, rules, and executive orders currently exist and as they may be lawfully amended. The Department rules are located in the Texas Administrative Code, Title 25 (Rules). To tbe extent this Contract imposes a higher standard, or additional requirements beyond those required by applicable statutes, regulations, IUles or executive orders, the terms of this Contract will control. Contractor further agrees that, upon notification from DSHS, Contractor shall comply with the terms of any contract provisions DSHS is required to include in its contracts under legislation effective at the time of the effective date of this Contract or during the te1m of this Contract. Section 1.02 Compliance with Requirements of Solicitation Document. Except as specified in these General Provisions or the Program Attachment(s), Contractor shall comply with the requirements, eligibility conditions, assurances, ce1tifications and program requirements of the Solicitation Document, if any, (including any revised or additional terms agreed to in writing by Contractor and DSHS prior to execution of this Contract) for the duration of this Contract or any subsequent renewals. The Parties agree that the Depattment has relied upon Contractor's response to the Solicitation Document. The Patties agree that any misrepresentation contained in Contractor's response to the Solicitation Document constitutes a breach of this Contract. Section 1.03 Reporting. Contractor shall submit reports in accordance with the reporting requirements established by the Department and shall provide any other information requested by the Department in the format required by DSHS. Failure to submit any required report or additional requested information by the due date specified in the Program Attachment(s) or upon request constitutes a breach of contract, may result in delayed payment and/or the imposition of sanctions and remedies, and, if appropriate, emergency action; and may adversely affect evaluation of Contractor's future contracting opportunities with the Department. Section 1.04 Client Financial Eligibility. Where applicable, Contractor shall use financial eligibility criteria, financial assessment procedures and standards developed by the Depattment to determine client eligibility. Section 1.05 Applicable Contracts Law and Venue for Disputes. Regarding all issues related to contract fOlmation, pe1fOlmance, interpretation, and any issues that may arise in any dispute between the Parties, this Contract will be governed by, and construed in accordance with, the laws of the State of Texas. In the event of a dispute between the Parties, venue for any suit will be Travis County, Texas. Section 1.06 Applicable Laws and Regulations Regarding Funding SOUl'ces. Where applicable, federal statutes and regulations, including federal grant requirements applicable to funding sources, will apply to this Contract. Contractor agrees to comply with applicable laws, executive orders, regulations and policies, as well as Office of Management and Budget (OMB) Circulars (as codified in Title 2 of the Code of Federal Regulations), the Uniform Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, and Uniform Grant Management Standards (UGMS), as revised by federal circulars and incorporated in UGMS by the Comptroller of Public Accounts, Texas Procurement and Support Services Division. UGMA and UGMS can be located through web linIes on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. Contractor also shall comply with all applicable federal and state assurances contained in UGMS, Part III, State Uniform Administrative Requirements for Grants and Cooperative Agreements 9_.14. If applicable, Contractor shall comply with the Federal awarding agency's Common Rule, and the U.S. Health and Human Services Grants Policy Statement, both of which may be General Provisions (Core Subrecipient) 2013 Rev. 7/12 5 located through web links on the DSHS website at htto://www.dshs.state.tx.us/contracts/links.shtm. For contracts funded by block grants, Contractor shall comply with Tex. Gov. Code Chapter 2105. Section 1.07 Statutes and Standards of General Applicability. Contractor is responsible for reviewing and complying with all applicable statutes, rules, regulations, executive ordcrs and policies. To the extent applicablc to Contractor, Contractor shall comply with the following: a) the following statutes, rulcs, regulations, and DSHS policy (and any of their subsequent amendments) that collectively prohibit discrimination, exclusion from or limitation of participation in programs, benefits or activities or denial of any aid, care, service or other benefit on the basis of race, color, national origin, limitcd English proficiency, scx, scxual orientation (where applicable), disabilities, age, substancc abusc, political belief or religion: I) Title VI of the Civil Rights Act of 1964,42 usc llllO 2000det scq.; 2) Title IX of the Education Amendments of 1972,20 usc lloOll 1681-1683, and 1685-1686; 3) Section 504 of the Rehabilitation Act of 1973, 29 USC ll794(a); 4) the Americans with Disabilities Act of 1990, 42 usc llllO 12101 et seq.; 5) Age Discrimination Act of 1975,42 USC II DOll 6101-6107; 6) Comprehcnsive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, 42 USC II 0 290dd (b)(1); 7) 45 CFR Parts 80, 84, 86 and 91; 8) U.S. Department of Labor, Equal Employment Opporttmity B.O. 11246; 9) Tex. Lab. Code Chapter 21; 10) Food Stamp Act of 1977 (7 USC ll200 et seq.; 11) Executive Order 13279, 45 CFR Part 87 or 7 CFR Part 16 regarding equal trcatment and opportunity for religious organizations; 12) Drug Abuse Office and Treatment Act ofl972, 21 USC llll1101 et seq., relating to drug abuse; 13) Public Health Service Act ofl912, llllO 523 and 527, 42 USC llo 290dd-2, and 42 CFRPart 2, relating to confidentiality of alcohol and drug abuse patient records; 14) Title VIII of the Civil Rights Act of 1968, 42 USC llll3601 et seq., relating to nondiscrimination in housing; and 15) DSHS Policy AA-5018, Non-discrimination Policy for DSHS Programs; b) Immigration Reform and Control Act of 1986,8 USC ll1324a, and Immigration Act of 1990, 8 USC 1101 et seq., regarding cmployment verification; and 11legal Immigration RefOlID and Immigrant Rcsponsibility Act of 1996; c) Pro-Children Act ofl994, 20 USC llll6081-6084, and the Pro-Children Act of2001, 20 USC ll7183, regarding the non-use of all tobacco products; d) National Research Service Award Act ofl971, 42 usc llllO 289a-1 et seq., and 6601 (pL 93-348 and PL 103-43), regarding human subjects involved in research; e) Hatch Political Activity Act, 5 usc llllO 0 1501-1508 and 7324-28, which limits the political activity of employees whose employment is funded with federal funds; :l) Fair Labor Standards Act, 29 USC llll201 et seq., and the Intergovernmental Personnel Act of 1970, 42 USC llll4701 et seq., as applicable, concerning minimum wage and maximum hours; g) Tex. Gov. Code Chapter 469, pertaining to eliminating architectural barriers for persons with disabilities; Ii) Texas Workers' Compensation Act, Tex. Lab. Code Chapters 401-406 and 28 Tex. Admin. Code Part 2, regarding compensation for employees' injuries; i) The Clinical LaboratOlY Improvement Amendments of 1988,42 USC ll263a, regarding the regulation and certification of elinicallaboratories; j) The Occupational Safety and Health Administration Regulations on Blood Borne Pathogens, 29 CFR llI91O.1030, or Title 25 Tex. Admin. Code Chapter 96 regarding safety standards for handling blood borne pathogens; Ie) Laboratory Animal Welfare Act of 1966,7 use llll2131 et seq., pcrtaining to the treatment of laboratOlY animals; 1) environmental standards pursuant to the following: I) Institution of environmental quality control measnres under the National Environmental Policy Act of 1969, 42 USC llll4321-4347 and Exccutive Order 11514 (35 Fed. Reg. 4247), "Protection and Enhancement of Environmental Quality;" 2) General Provisions (Core Subrecipient) 2013 Rev. 7/12 6 Notification of violating facilities pursuant to Executive Order 11738 (40 CFR Part 32), "Providing for Administration of the Clean Air Act and the Federal Water Pollution Control Act with respect to Federal Contracts, Grants, or Loans;" 3) Protection of wetlands pursuant to Execntive Order 11990,42 Fed. Reg. 26961; 4) Evaluation offlood hazards in floodplains in accordancc with Exccutive Ordcr 11988, 42 Fed. Reg. 26951 and, if applicable, flood insurance purchase requirements of Section I 02( a) of the Flood Disaster Protection Act of 1973 (pL 93-234); 5) Assurancc of project consistency with the approved State Management program developed under thc Coastal Zone Management Act of 1972, 16 USC ~~ 1451 et seq.; 6) Federal Water Pollution Control Act, 33 USC ~1251 et seq.; 7) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, 42 USC ~~ 300f-300j; 8) Protection of cndangered species under the Endangercd Species Act of 1973, 16 USC ~~ 1531 et scq.; 9) Conformity offederal actions to state clean air implementation plans under the Clean Air Act of 1955, 42 USC ~~7401 et seq.; 10) Wild and Scenic Rivers Act of 1968 (16 USC g 1271 et seq.) related to protecting certain rivers system; and II) Lead-Based Paint Poisoning Prevention Act (42 USC ~~ 4801 et seq.) prohibiting the use oflead-based paint in residential construction or rehabilitation; ill) Intergovernmental Personnel Act of 1970 (42 USC ~~4278-4763) regarding personnel merit systems for programs specified in Appendix A of the federal Office of Program Management's Standards for a Merit System of Personnel Administration (5 CFR Palt 900, Subpalt F); n) Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (pL 91-646), relating to fair treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs; 0) Davis-Bacon Act (40 USC ~~ 276a to 276a-7), the Copeland Act (40 U.S.C. ~ 276c and 18 USC ~ 874), and the Contract Work Hours and Safety Standards Act (40 USC ~~ 327-333), regarding labor standards for federally-assisted construction subagreements; p) National Historic Preservation Act of 1966, ~106 (16 USC ~ 470), Executive Order 11593, and the . Archaeological and Historic Preservation Act of 1974 (16 USC ~~ 469a-1 et seq.) regarding historic property to the extent necessary to assist DSHS in complying with the Acts; q) financial and compliance audits in accordance with Single Audit Act Amendments of 1996 and OMB Circular No. A- 133, "Audits of States, Local Governments, and Non-Profit Organizations;" r) Trafficking Victims Protection Act of 2000, Section 106(g) (22 USC ~ 7104); s) Executive Order, Federal Leadership on Reducing Text Messaging While Driving, October I, 2009, if required by a federal funding source of the Contract; and t) requirements of any other applicable state and federal statutes, cxecutivc orders, regulations, mles and policies. Ifthis Contract is funded by a federal grant or cooperative agreement, additional state or federal requirements found in the Notice of Grant Award al.e imposed on Contractor and incorporated herein by reference. Contractor may obtain a copy of any applicable Notice of Grant Award from the contract manager assigned to the Program Attachment. Section 1.08 Applicability of General Provisions to Interagency and Interlocal Contracts. Certain scctions or portions of sections of these General Provisions wiII not apply to Contractors that are State agencies or units oflocal government; and celtain additional provisions wiII apply to such Contractors. a) The following sections or pOltions of sections of these Gencral Provisions will not apply to interagency or interlocal contracts: I) Hold Harmless and Indemnification, Section 13.19; 2) Independent Contractor, Section 12.15 (delete the third sentence in its entircty; delete the word "employees" in the fourth sentence; the remainder ofthe section applies); 3) Insurance, Section 12.03; 4) Liability Coverage, Section 12.05; 5) Fidelity Bond, Section 12.04; General Provisions (Core Subrecipient) 2013 Rev. 7/12 7 6) Historically UndelUtilized Businesses, Section 12.10 (Contractor, however, shall comply with HUB requirements of other statutes and lUles specifically applicable to that entity); 7) Debt to State and Corporate Status, Section 3.01; 8) Application of Payment Due, Section 3.02; and 9) Atticle XV Claims against the Department (This Article is inapplicable to interagency contracts only). b) The following additional provisions will apply to interagency contracts: 1) This Contract is entered into pursuant to the authority granted and in compliance with the provisions of the Interagency Cooperation Act, Tex. Gov. Code Chapter 771; 2) The Parties hereby certify that (1) the services specified are necessary and essential for the activities that arc properly within the statutory functions and programs of the affected agencies of State government; (2) the proposed arrangements serve the interest of efficient and economical administration of the State government; and (3) the services, supplies or materials contracted for are not required by Section 21 of Article 16 of the Constitution of the State of Texas to be supplied under contract given to the lowest responsible bidder; and 3) DSHS certifies that it has the authority to enter into this Contract granted in Tex. Health & Safety Code Chapter 1001, and Contractor certifies that it has specific statutory authority to enter into and perform this Contract. c) The following additional provisions will apply to interlocal contracts: 1) This Contract is entered into pursuant to the authority granted and in compliance with the provisions ofthe Interlocal Cooperation Act, Tex. Gov. Code Chapter 791; 2) Payments made by DSHS to Contractor will be from current revenues available to DSHS; and 3) Each Party represents that it has been authorized to enter into this Contract. d) Contractor agrees that Contract Revision Requests (pursuant to the Contractor's Request for Revision to Certain Contract Provisions section), when signed by a duly authorized representative of Contractor, will be effective as of the effective date specified by the Department, whether that date is prior to or after the date of any ratification by Contractor's governing body. Section 1.09 Civil Rights Policies and Complaints. Upon request, Contactor shall provide the Health and Humau Services Commission (HHSC) Civil Rights Office with copies of all Contractor's civil rights policies and procedures. Contractor shall notify HHSC's Office of Civil Rights of any civil rights complaints received relating to performance under this Contract no more than ten (10) calendar days after Contractor's receipt of the claim. Notice must be directed to- HHSC Civil Rights Office 701 W. 51st St., Mail Code W206 Austin, Texas 78751 Toll-free phone (888) 388-6332 Phone (512) 438-4313 TTY Toll-free (877) 432-7232 Fax (512) 438-5885 Section 1.10 Licenses, Certifications, Permits, Registrations and Approvals. Contractor shall obtain and maintain all applicable licenses, certifications, pennits, registrations and approvals to conduct its business and to perform the services under this Contract. Failure to obtain or any revocation, surrender, expiration, non-renewal, inactivation or suspension of any such license, certification, permit, registration or approval constitutes grounds for termination of this Contract or other remedies the Department deems appropriate. Contractor shall ensure that all its employees, staff and volunteers obtain and maintain in active status all licenses, certifications, permits, registrations and approvals required to perfOlID their duties lmder this Contract General Provisions (Core Subrecipient) 2013 Rev. 7/12 8 and shall prohibit any person who does not hold a current, active required license, certification, permit, registmtion or approval from performing services under this Contract. Section 1.11 Funding Obligation. This Contract is contingent upon the availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment of the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce or tenninate funding under this Contract. Notice of any restriction or reduction will include instructions and detailed information on how DSHS will fund the services and/or goods to be procm-ed with the restricted or reduced funds. ARTICLE II SERVICES Section 2.01 Education to Persons in Residential Facilities. If applicable, Contractor shall ensure that all persons, who are housed in Department-licensed and/or -funded residential facilities and who are twenty-two (22) years of age or younger, have access to educational services as requi.red by Tex. Educ. Code S 29.012. Contractor shall notify the local education agency or local early intervention program as prescribed by Tex. Educ. Code S 29.012 not later than the tlllrd calendar day after the date a person who is twenty-two (22) years of age or younger is placed in Contractor's residential facility. Section 2.02 Disaster Services. In the event of a local, state, or federal emergency, including natural, man- made, criminal, terrorist, and/or bioterrorism events, declared as a state disaster by the Governor, or as a federal disaster by the appropriate federal official, Contractor may be called npon to assist DSHS in providing services, as appropriate, in the following areas: community evacuation; health and medical assistance; assessment of health and medical needs; health surveillance; medical care personnel; health and medical equipment and supplies; patient evacuation; in-hospital care and hospital facility status; food, drug, and mcdical device safety; worker health and safety; mental health and substance abuse; public health information; .vector control and veterinary services; and victim identification and mOltuary services. Contractor shall carry out disaster sClvices in the manner most responsive to the needs of the emergency, be cost-effective, and be least intrusive on Contractor's primalY services. Section 2.03 Consent to Medical Care of a Minor. If Contractor provides medical, dental, psychological or sm-gical treatment to a minor nnder this Contract, either directly or throngh contracts with subcontractors, Contractor shall not provide treatment of a minor unless informed consent to treatment is obtained pursuant to Tex. Fam. Code Chapter 32, relating to consent to h.eatment of a child by a non-parent or child or pm-suant to other state law. Ifrequu.ements of federal law relating to consent directly conflict with Tex. Fam. Code Chapter 32, federal law supersedes state law. Section 2.04 Telemedicine Medical Services. Contractor shall ensure that if Contractor or its subcontractor uses telemedicine/telepsychiahy that the services are implemented in accordance with written procedures and using a protocol approved by Contractor's medical director and using equipment that complies with thc equipment standards as required by the Departmcnt. Procedures for providing telemedicine selvice must include the following requirements: a) clinical oversight by Contractor's medical du.ector or designated physician responsible for medical leadership; b) contraindication considerations for telemedicinc use; c) qualified staff members to ensure the safety of the individual being served by telemedicine at the remote site; d) safeguards to ensurC confidentiality and privacy in accordance with state and federal laws; e) use by credentialed licensed providers providing clinical care within the scope of their licenses; General Provisions (Core Subrecipient) 2013 Rev. 7/12 9 f) demonstrated competency in the operations of the system by all staff members who are involved in the operation of the system and provision of the services prior to initiating the protocol; g) priority in scheduling the system for clinical care of individuals; h) quality oversight and monitoring of satisfaction of the individuals served; and i) management of information and documentation for telemedicine services that ensures timely access to accurate information between the two sites. Telemedicine Medical Services does not include chemical dependency treatment services provided by electronic means under Rule ~ 448.911. Section 2.05 Fees for Personal Health Services. Contractor may develop a system and schedule of fees for personal health services in accordance with the provisions of Tex. Health & Safety Code ~ 12.032, DSHS Rule ~1.91 covering Fees for Personal Health Services, and other applicable laws or grant requirements. The amount of a fee must not exceed the actual cost of providing the services. No client may be denied a service due to inability to pay. Section 2.06 Cost Effective Purchasing of Medications. If medications are funded under this Contract, Contractor shall make needed medications available to clients at the lowest possible prices and use the most cost effective medicat[ons purchasing arrangement possible. Section 2.07 Services and Information for Persons with Limited English Proficiency. Contractor shall take reasonable steps to provide services and information, both orally and in writing, in appropriate languages other than English, to ensure that persons with limited English proficiency are effectively infOlmed and can have meaningful access to.programs, benefits, and activities. Contractor shall identify and document on the client records the Plimary language/dialect of a client who has limited English proficiency and the need for translation or interpretation services and shall not require a client to provide or pay for the services of a translator or interpreter. Contractor shall make every effort to avoid use of any persons under the age of eighteen (18) or any family member or friend of the client as an interpreter for essential communications with a client with limited English proficiency, unless the client has requested that person and using the person would not compromise the effectiveness of services or violate the client's confidentiality and the client is advised that a free interpreter is available. ARTICLE HI FUNDING Section 3.01 Debt to State and Corporate Statns. Pursuant to Tex. Gov. Code ~ 403.055, the Department will not approve and the State Comptroller will not issue payment to Contractor if Contractor is indebted to the State for any reason, including a tax delinquency. Contractor, if a corporation, certifies by execution ofthis Contract that it is current and will remain current in its payment of franchise taxes to the State of Texas or that it is exempt from payment of franchise taxes under Texas law (Tex. Tax Code ~~ 171.001 et seq.). Contractor, if a corporation, further celtifies that it is and will remain in good standing with the Secretary of State's office. A false statement regarding franchise tax or corporate status is a material breach of this Contract. If franchise tax payments become delinquent during the Contract term, all or part of the payments under this Contract may be withheld until Contractor's delinquent franchise tax is paid in full. Section 3.02 Application of Payment Due. Contractor agrees that any payments due under this Contract will be applied towards any debt of Contractor, including but not limited to delinquent taxes and child support that is owed to the State of Texas. Section 3.03 Use of Funds. Contractor shall expend Department funds only for the provision of approved services and for reasonable and allowable expenses directly related to those services. General Provisions (Core Subrecipient) 2013 Rev. 7/12 10 Section 3.04 Use for Match Prohibited. Contractor shall not use funds provided through this Contract for matching purposcs in securing other funding nnless dirccted or approved by the Department in writing. Section 3.05 Program Income. Gross income directly generated from Department funds through a project or activity performed under a Program Attachment and/or earned only as a result of a Program Attachment during the term of the Program Attachment are considered program income. Unless otherwise required under the terms of the grant funding this Contract, Contractor shall use the addition alternative, as provided in UGMS ~ _.25(g)(2), for the use of program income to further the program objectives of the state or federal statute under which the Program Attachment was made, and Contractor shall spend the program income on the same Program Attachment project in which it was generated. Contractor shall identify and report this income in accordance with the Compliance and Reporting Attic1e ofthese General Provisions, the Contractor's Financial Procedures Manual located at htto://www.dshs.state.tx.ns/contraets/efum.shtm and the provisions of the Program Attachment(s). Contractor shall expend program income during the Program Attachment term and may not carry forward to any succeeding term. Contractor shall refund program income not expended in the te1m in which it is earned to DSHS. DSHS may base future funding levels, in patt, upon Contractor's proficiency in identifying, billing, collecting, and reporting program income, and in using it for the purposes and under the conditions specified in this Contract. Section 3.06 Nonsupplanting. Contractor shall not supplant (i.e., use funds from this Contract to replace or substitute existing funding fi.om other sources that also snpports the activities that arc the subject of this Contract) but rather shall use funds from this Contract to supplement existing state or local funds currently available for a particular activity. Contractor shall make a good faith effOlt to maintain its current level of support. Contractor may be required to submit documentation substantiating that a reduction in state or local funding, if any, resulted for reasons other than receipt or expected receipt of funding under this Contract. ARTICLE IV PAYMENT METHODS AND RESTRICTIONS Section 4.01 Payment Methods. Except as otherwise provided by the provisions of the Program Attaehment(s), the payment method for each Program Attachment will be one ofthe following methods: a) cost reimbursement. This payment method is based on an approved budget in the Program Attaehment(s) and acceptable submission of a request for reimbursement; or b) unit rate/fee-for-serviee. This payment method is based on a flXed price or a specified rate(s) or fee(s) for delive1Y of a specified unit(s) of service, as stated in the Program Attachment(s) and acceptable submission of all required documentation, forms and/or repOlts. Section 4.02 Billing Submission. Conn.actors shall bill the Department in accordance with the Program Attaehment(s) in the form and format prescribed by DSHS. Unless otherwise specified in the Program Attaehment(s) or permitted under the Third Party Payors section of this Article, Conn.aetor shall submit requests for reimbursement or payment monthly by the last business day of the month following the end of the month covered by the bill. Contractor shall maintain all documentation that substantiates billing submissions and make the documentation available to DSHS upon request. Section 4.03 Final Billing Submission. Unless otherwise provided by the Department, Contractor shall submit a reimbursement or payment request as a final close-out bill not later than sixty (60) calendar days following the end of the telm of the Program Attachment for goods received and services rendered during the term. If neeessalY to meet this deadline, Contractor may submit reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests received in DSHS's offices more than sixty (60) calendar days following the end of the applicable telm will not be paid. Consideration of requests for an exception will be made on a ease-by-ease basis, subject to the availability of funding, and only for an extenuating circumstance, snch as a catastrophic event, natural disaster, or criminal activity that substantially General Provisions (Core Subrecipient) 2013 Rev. 7/12 11 interferes with normal bnsiness operations or causes damage or destruction of a place of business and/or records. A written statement describing the extenuating circumstance and the last request for reimbursement must be submitted for review and approval to the DSHS Accounting Section. Section 4.04 Working Capital Advance. If allowed under this Contract, a single one-time working capital advance per term ofthe Program Attachment may be granted at the Department's discretion. Contractor must submit documentation to the contract manager assigned to the Program Attachment to justifY the need for a working capital advance. Contractor shall liquidate the working capital advance as directed by the Department. The requirements for the documentation justifYing the need for an advance and the directions for liquidating the advance are found in the Contractor's Financial Procedures Manual located at htto:/ /www.dshs.state.tx.us/contracts/cfbm.shtm. Section 4.05 Financial Status Reports (FSRs). Except as otherwise provided in these General Provisions or in the terms of the Program Attachment(s), for contracts with categorical budgets, Contractor shall submit quarterly FSRs to Accounts Payable by the last business day of the month following the end of each quarter of the Program Attachment term for Department review and [mancial assessment. Contractor shall submit the final FSR no later than sixty (60) calendar days following the end of the applicable term. Section 4.06 Third Party Payors. A third party payor is any person or entity who has the legal responsibility for paying for all or part ofthe services provided. Third party payors include, but are not limited to, commercial health or liability insurance carriers, Medicaid, or other federal, state, local, and private funding sources. Except as provided in this Contract, Contractor shall screen all clients and shall not bill the Department for services eligible for reimbursement from third party payors. Contractor shall (a) enroll as a provider in Children's Health Insurance Program and Medicaid if providing approved services authorized under this Contract that may be covered by those programs, and bill those programs for the covered services; (b) provide assistance to individuals to enroll in such programs when the screening process indicates possible eligibility for such programs; (c) allow clients who are othelwise eligible for Department services, but cannot pay a deductible required by a third party payor, to receive services up to the amount of the deductible and to bill the Department for the deductible; (d) not bill the Department for any services eligible for third party reimbursement until all appeals to third party payors have been exhausted, in which case the thirty (30)-day requirement in the Billing Submission section will be extended until all such appeals have been exhausted; ( e) maintain appropriate documentation from the third party payor reflecting attempts to obtain reimbursement; (1) bill all third party payors for services provided under this Contract before submitting any request for reimbursement to Department; and (g) provide third party billing functions at no cost to the client. ARTICLE V TERMS AND CONDITIONS OF PAYMENT Section 5.01 Prompt Payment. Upon receipt of a timely, undisputed invoice pursuant to this Contract, Depmtment will pay Contractor. Payments and reimbursements are contingent upon a signed Contract and will not exceed the total amount of authorized funds under this Contract. Contractor is entitled to payment or reimbursement only if the service, work, and/or product has been authorized by the Department and performed or provided pursnant to this Contract. If those conditions are met, Department will make payment in accordance with the Texas prompt payment law (Tex. Gov. Code Chapter 2251). Contractor shall comply with Tex. Gov. Code Chapter 2251 regarding its prompt payment obligations to subcontractors. Payment of invoices by the Department will not constitute acceptance or approval of Contractor's performance, and all invoices and Contractor's performance are subject to audit or review by the Department. Section 5.02 Withholding Payments. Department may withhold all or part of any payments to Contractor to offset reimbursement for any ineligible expenditures, disallowed costs, or overpayments that Contractor has not refunded to Department, or if [mandai status report(s) required by the Department are not submitted by the General Provisions (Core Subrecipient) 2013 Rev. 7/12 12 date(s) due. Department may take repayment (recoup) from funds available under this Contract in amounts necessary to fulfill Contractor's repayment obligations. Section 5.03 Condition Precedent to Requesting Payment. Contractor shall disburse program income, rebates, refunds, contract settlements, audit recoveries, and interest eamed on such funds before requesting cash payments including any advance payments from Department. Section 5.04 Acceptance as Payment in Full. Except as permitted in the Fees for Personal Health Services section of the Services Article ofthese General Provisions or under 25 Tex. Admin. Code ~ 444.413, Contractor shall accept reimbursement or payment from DSHS as payment in full for services or goods provided to clients or participants, and Contractor shall not seek additional reimbursement or payment for services or goods from clients or participants or charge a fee or make a profit with respect to the Contract. A fee or profit is considered to be an amount in excess of actual allowable costs that are incurred in conducting an assistance program. ARTICLE VI ALLOWABLE COSTS AND AUDIT REQUIREMENTS Section 6.01 Allowable Costs. For services satisfactorily performed, and sufficiently documented, pursuant to this Contract, DSHS will reimburse Contractor for allowable costs. Contractor must have incuned a cost prior to claiming reimbursement and within the applicable term to be eligible for reimbursement under this Contract. DSHS will determine whether costs submitted by Contractor are allowable and eligible for reimbursement. If DSHS has paid funds to Contractor for unallowable or ineligible costs, DSHS will notity Contractor in writing, and Contractor shall retum the funds to DSHS within thirty (30) calendar days of the date of this written notice. DSHS may withhold all or part of any payments to Contractor to offset .reimbursement for any unallowable or ineligible expenditures that Contractor has not refunded to DSHS, or if . financial status repOlt(s) required under the Financial Status Reports section are not submitted by the due date(s). DSHS may take repayment (recoup) fi.om funds available under this Contract in amounts necessmy to fulfill Contractor's repayment obligations. Applicable cost principles, audit requirements, and administrative requirements include- Applicable Entity Applicable Cost Audit Requirements Administrative Principles Requirements State, Local and Tribal OMB Circular A-87 OMB Circular UGMS, OMB Circular Governments (2 CFR, Pmt 225) A-133 and UGMS A-I02, and applicable Federal awarding agency common rule Educational Institutions OMB Circular A-21 OMB Circulm. OMB Circular A-110 (2 (2 CFR, Part 220) A-133 CFR, Part 215) and applicable Federal awarding ageucy common rule; and UGMS, as annlicable Non-Profit OMB Circular OMB Circular UGMS; OMB Circular Organizations A-I22 (2 CFR, Part A-133 and UGMS A-110 (2 CFR, Part 230) 215) and applicable Federal awarding agency common rule For-profit Organization 48 CFR Pmt 31, OMB Circular A- UGMS and applicable other than a hospital and Contract Cost 133 and UGMS Federal awarding an organization named Princinles agency common rule General Provisions (Core Subrecipient) 2013 Rev. 7/12 13 in OMB Circular A-122 Procedures, or (2 CFR Part, 230) as not uniform cost subject to that circular. accounting standards that comply with cost principles acceptable to the federal or state awarding agcncy A chart of applicable Federal awarding agency common rules is located through a weblink on the DSHS website at htto://www.dshs.state.tx.us/contracts/links.shtm. OMB Circulars will be applied with the modifications prescribed by DGMS with effect given to whichever provision imposes the more stringent requirement in the event of a conflict. Section 6.02 Independent Single or Program-Specific Audit. If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in federal funds awarded, Contractor shall have a single audit or program-specific audit in accordance with the Office of Management and Budget (OMB) Circ. No. A-133, the Single Audit Act of 1984, P L 98-502, 98 Stat. 2327, and the Single Audit Act Amendmcnts of 1996, P L 104-156, 110 Stat. 1396. The $500,000 federal threshold amount includes federal funds passed through by way of state agency awards. If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in state funds awardcd, Contractor must have a single audit or program-specific audit in accordance with DGMS, State of Texas Single Audit Circular. For-profit Contractors whose expenditures meet or exceed the federal and/or state expenditure thresholds statcd above shall follow the guidelines in OMB Circular A-133 or DGMS, as applicable, for their program-specific audits. The lffiSC Office ofInspector General (OlG) will notify Contractor to complete the Single Audit Status Registration Form. If Contractor fails to complete the Single Audit Status Form within thirty (30) calendar days after notification by OlG to do so, Contractor shall be subject to DSHS sanctions and rcmedies for non-compliance with this Contract. The audit must be conducted by an independent certified public accountant and in accordance with applicable OMB Circulars, Government Auditing Standards, and DGMS, which is accessible through a web link on the DSHS website at htto://www.dshs.state.tx.us/contracts/links.shtm. Contractor shall procure audit services in compliance with this section, state procurement procedures, as well as with the provisions ofDGMS. Contractor, unless Contractor is a state governmental entity, shall competitively re-procure independent single audit serviccs at least every five (5) years. Section 6.03 Submission of Audit. Within thirty (30) calendar days of receipt of the audit reports required by the Independent Single or Program-Specific Audit section, Contractor shall submit one copy to the Depattment's Contract Oversight and Support Section, and one copy to the OIG, at the following addresses: Depattment of State Health Scrvices Contract Oversight and SUppOlt, Mail Code 1326 P.O. Box 149347 Austin, Texas 78714-9347 Health and Human Services Commission Office ofInspector General Compliance/Audit, Mail Code 1326 P.O. Box 85200 Austin, Texas 78708-5200 If Contractor fails to submit the audit report as required by the Independent Single or Program-Specific Audit section within thirty (30) calendar days of receipt by Contractor of an audit report, Contractor shall be subject to DSHS sanctions and remedies for non-compliance with this Contract. General Provisions (Core Subrecipient) 2013 Rev. 7/12 14 ARTICLE VII CONFIDENTIALITY Section 7.0 I Maintenance of Confidentiality. Contractor must maintain the privacy and confidentiality of infOlmation and records received during or related to the perfOlmance of this Contract, including patient and client records that contain protected health information (PHI), and any other information that discloses confidential personal information or identifies any client served by DSHS, in accordance with applicable federal and state laws, rules and regulations, including but not limited to 7 CFR Part 246; 42 CFR Part 2; 45 CFR Parts 160 and 164 (Health Insurance Portability and Accountability Act [HIPAA]); Tex. Health & Safety Code Chapters 12,47,81,82,85,88,92, 161, 181,241,245,251,534,576,577,596,611, and 773; and Tex. Occ. Code Chapters 56 and 159 and all applicable rules and regulations. Section 7.02 Department Access to PID and Other Confidential Information. Contractor shall cooperate with Department to allow Department to request, collect and receive PIll and other confidential information under this Contract, without the consent of the individual to whom the PHI relates, for funding, payment and administration of the grant program, and for purposes permitted under applicable state and federal confidentiality and privacy laws. Section 7.03 Exchange of Client-Identifying Information. Except as prohibited by other law, Contractor and DSHS shall exchange PHI without the consent of clients in accordance with 45 CFR S 164.504(e)(3)(i)(B), Tex. Health & Safcty Code S 533.009 and Rule Chapter 414, Subchapter A or other applicable laws or rules. Contractor shall disclose information described in Tex. Hcalth & Safety Code S 614.017(a)(2) relating to special needs offenders, to an agency described in Tex. Health & Safety Code S 614.017(c) upon request of that agency, unless Contractor documents that the information is not allowed to be disclosed under 45 CFR Part 164 or other applicable law. Section 7.04 Security of Patient or Client RecOl'ds. Contractor shall maintain patient and client records in compliance with state and federal law relating to security and retention of medical or mental health and substance abuse patient and client records. Department may require Contractor to transfer original or copies of patient and client records to Department, without the consent or authorization of the patient or client, upon telmination of this Contract or a Program Attachment to this Contract, as applicable, or if the care and treatment of the individual patient or client is transfen.ed to another entity. Prior to providing services funded under this Contract to a patient or client, Contractor shall attempt to obtain consent from the patient or client to transfer copies of patient or client records to another entity funded by DSHS upon termination of this Contract or a Program Attachment to this Contract, as applicable, or if care or treatment is transferred to another DSHS- funded contractor. Section 7.05 HIV/AIDS Model Workplace Gnidelines. Ifproviding direct client care, services, or programs, Contractor shall implement Department's policies based on the HN/AIDS (human immunodeficiency virus/acquired immunodeficiency syndrome) Model Workplace Guidelines for Businesses, State Agencies, and State Contractors, Policy No. 090.021, and Contractor shall educate employees and clients conceming IIIV and its related conditions, including AIDS, in accordance with the Tex. Health & Safety Code SO 0 85.112-114. A link to the Model Workplace Guidelines can be found at http://www.dshs.state.tx.us/hivstd/policv/policies. shtm. ARTICLE VIII RECORDS RETENTION Section 8.01 Retention. Contractor shall retain records in accordance with applicable state and federal statutes, rules and regulations. At a minimum, Contractor shall retain and preserve all other records, including fmancial records that are generated or collected by Contractor under the provisions of this Contract, for a period of four (4) years after the termination ofthis Contract. If services are funded through Medicaid, the General Provisions (Core Subrecipient) 2013 Rev. 7/12 15 federal retention pcriod, if more than four (4) years, will apply. Contractor shall retain all records pertaining to this Contract that are the subject oflitigation or an audit until the litigation has cnded or all questions pertaining to the audit are resolved. Lcgal requirements for Contractor may extend beyond the retention schedules established in this section. Contractor shall retain medical records in accordance with Tex. Admin. Codc Title 22, Part 9, S l65.l(b) and (c) or other applieablc statutes, rulcs and regulations governing medical information. Contractor shall include this provision concerning records retention in any subcontract it awards. If Contractor ceases business opcrations, it shall ensurc that records relating to this Contract are securely stored and are accessible by the Department upon Department's request for at least four (4) years from the date Contractor ceases business or from thc date this Contract terminates, whichever is sooner. Contractor shall provide, and update as necessary, the name and address of the party responsible for storage of records to the contract manager assigned to the Program Attachment. ARTICLE IX ACCESS AND INSPECTION Section 9.01 Access. In addition to any right of access arising by operation oflaw, Contractor, and any of Contractor's affiliate or subsidiary organizations or subcontractors shall permit the Department or any of its duly authorized representatives, as well as duly authorized federal, state or local authorities, including the Comptroller General ofthe United States, OIG, and the State Auditor's Office (SAO), unrestricted access to and the right to examine any site where business is conducted or client services are performed, and all records (including financial records, client and patient records, if any, and Contractor's personnel records and governing body personnel records), books, papers or documents related to this Contract; and the right to interview members of Contractor's governing body, staff, volunteers, participants and clients concerning the Contract, Contractor's business and client services. If decmed necessary by the Department or the OIG, for the purpose of investigation or hearing, Contractor shall produce original documents related to this Contract. The Department and HHSC will have the right to audit billings both before and after payment, and all documentation that substantiates the billings. Paymcnts will not foreclose the right of Department and HHSC to recover excessive or illegal payments. Contractor shall make available to the Department information collected, assembled or maintained by Contractor relative to this Contract for the Department to respond to requests that it receives under the Public Information Act. Contractor shall include this provision concerning the right of access to, and examination of, sites and information related to this Contract in any subcontract it awards. Section 9.02 State Auditor's Office. Contractor shall, upon request, makc all records, books, papers, documents, or recordings related to this Contract available for inspection, audit, or reproduction dming normal business hours to any authorized representative of the SAO. Contractor understands that the acceptance of funds under this Contract acts as acceptance of the authority of the SAO, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor shall cooperate fully with the SAO or its successor in the conduct ofthe audit or investigation, including providing all rccords requested, and providing access to any information the SAO considers relevant to the investigation or audit. The SAO's authority to audit funds will apply to Contract funds disbursed by Contractor to its subcontractors, and Contractor shall include this provision concerning the SAO's authority to audit and the requircment to cooperate, in any subcontract Contractor awards. Section 9.03 Responding to Deficieucies. Any deficiencies identified by DSHS or HHSC upon examination of Contractor's records or during an inspection of Contractor's site(s) will be conveyed in writing to Contractor. Contractor shall submit, by the date prescribed by DSHS, a resolution to the deficiency identified in a site inspection, program review or management or financial audit to the satisfaction ofDSHS or, if directed by DSHS, a corrective action plan to resolve the deficiency. A DSHS or HHSC detcrmination of General Provisions (Core Subreeipient) 2013 Rev. 7/12 16 either an inadequate or inappropriate resolution of the findings may result iu contract remedies or sanctions under the Breach of Contract and Remedies for Non-Compliance Atticle of these General Provisions. ARTICLE X NOTICE REQUIREMENTS Section 10.01 Child Abuse Reporting Requiremeut. This section applies to mental health and substance abuse contractors and contractors for the following public health programs: Human Immunodeficiency Virus/Sexually Transmitted Diseases (IDVlSTD); Family Planning (Titles V, X and XX); Primary Health Car.e; Maternal and Child Health; and Women, Infants and Children (WIC) Nutrition Services. Contractor shall make a good faith effort to comply with child abuse reporting guidclines and requirements in Tex. Fam. Code Chapter 261 relating to investigations of rcpOlts of child abuse and neglect. Contractor shall develop, implement and enforce a written policy that includes at a minimum the Department's Child Abuse Screening, Documenting, and Reporting Policy for ContractorslProviders and train all staffon reporting requirements. Contractor shall use the DSHS Child Abuse RepOlting Form as required by the Department located at www.dshs.state.tx.uslchildabuserepOlting. Contractor shall retain repOlting documentation on site and make it available for inspection by DSHS. Section 10.02 Siguificant Incidents. In addition to notifYing the appropriate authorities, Contractor shall report to the contract manager assigued to the Program Attachment significant incidents involving substantial disruption of Contractor's program operation, or affecting or potentially affecting the health, safety or welfare of Department-funded clients or participants within seventy-two (72) hours of discovery. . ."Section 10.03 Litigation. Contractor shall notifY the contract manager assigned to the Program Attachmcnt "of litigation related to or affecting this Contract and to which Contractor is a party within seven (7) calendar days of becoming aware of such a proceeding. This includes, but is not limited to an action, suit or proceeding before any court or governmental body, including environmental and civil rights matters, professional liability, and employee litigation. Notification must include the names of the parties, nature of the litigation and remedy sought, including amount of damages, if any. Section 10.04 Action Against the Contractor. Contractor shall notifY the contract manager assigncd to the Program Attachment if Contractor has had a contract suspended or terminated for cause by any local, state or federal department or agency or nonprofit entity within thme (3) working days of the suspcnsion or termination. Such notification must include the reason for such action; the name and contact information of the local, statc or federal department or agency or entity; the datc of the contract; and the contract or case reference number. If Contractor, as an organization, has surrendered its license or has had its license suspended or revoked by any local, state or federal department or agency or non-profit entity, it shall disclose this infOlmation within three (3) working days of the sun-ender, suspension or revocation to the contract manager assigncd to the Program Attacinnent by submitting a one-page description that includes the reason(s) for such action; the name and contact information of the local, state or federal departmeut or agency or entity; the date of the license action; and a license or case reference number. Section 10.05 Insolvency. Contractor shall notifY in writing the contract manager assigned to the Program Attachment of Contractor's insolvency, incapacity, or outstanding unpaid obligations to the Internal Revenue Servicc (IRS) or Texas Workforce Commission (TWC) within three (3) working days of the date of determination that Contractor is insolvent or incapacitated, or the date Contractor discovered an unpaid obligation to the IRS or TWC. Contractor shall notify in writing the contract manager assigned to the Program General Provisions (Core Subrccipient) 2013 Rev. 7/12 17 Attachment of its plan to seck bankruptcy protection within three (3) working days of such action by Contractor's governing body. Section 10.06 Misuse of Funds and Performance Malfeasance. Contractor shall report to the contract manager assigned to the Program Attachment, any knowledge of debarment, suspected fraud, program abuse, possible illegal expenditures, unlawful activity, or violation offmanciallaws, rules, policies, and procedures related to performance under this Contract. Contractor shall make such report no later than three (3) working days from the date that Contractor has knowledge or reason to bclieve such activity has taken place. Additionally, if this Contract is federally funded by the Department of Health and Human Services (HHS), Contractor shall report any credible evidence that a principal, employee, subcontractor or agent of Contractor, or any other person, has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. Contractor shall make this report to the SAO at http://sao.fraud.state.tx.us, and to the HHS Office of Inspector General at htto:llwww.oig.hhs.gov/fraudlhotline/no later than three (3) working days from the date that Conh.actor has knowledge or reason to believe such activity has taken place. Section 10.07 Criminal Activity and Disciplinary Action. Contractor affirms that no person who has an ownership or controlling interest in the organization or who is an agent or managing employee of the organization has been placed on community supervision, received deferred adjudication, is presently indicted for or has been convicted of a criminal offense related to any fmancial matter, federal or state program or felony sex crime. Contractor shall notify in writing the contract manager assigned to the Program Attachment if it has reason to believe Contractor, or a person with ownership or controlling interest in the organization or who is an agent or managing employee of the organization, an employee or volunteer of Contractor, or a snbcontractor providing services under this Contract has engaged in any activity that would constitute a criminal offense equal to or greater than a Class A misdemeanor or if such activity would reasonably constitute grounds for disciplinary action by a state or federal regulatory authority, or has been placed on community supervision, received deferred adjudication, or been indicted for or convicted of a criminal offense relating to involvement in any financial matter, federal or state program or felony sex crime. Contractor shall make the repOlts required by this section no later than three (3) working days from the date that Contractor has knowledge or reason to believe such activity has taken place. Contractor shall not permit any person who engaged, or was alleged to have engaged, in an activity subject to reporting under this section to perform direct client services or have direct contact with clients, unless otherwise directed by DSHS. Section 10.08 Retaliation Prohibited. Contractor shall not retaliate against any person who reports a violation of, or cooperates with an investigation regarding, any applicable law, rule, regulation or standard to the Department, another state agency, or any federal, state or local law enforcement official. Section 10.09 Documentation. Conh.actor shall maintain appropriate documentation of all notices required under these General Provisions. ARTICLE XI ASSURANCES AND CERTIFICATIONS Section 11.01 Certification. Contractor certifies by execution of this Contract to the following: a) it is not disqualified under 2 CFR 9376.935 or ineligible for participation in federal or state assistance programs; b) neither it, nor its principals, are presently debarred, suspended, proposed for debmment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal or state department or agency in accordance with 2 CFR Parts 376 and 180 (parts A-I), 45 CFR Part 76 (or comparable federal regulations); c) it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to a federal or state agency; Gencral Provisions (Core Subrecipient) 2013 Rev. 7/12 18 d) it is not subject to an outstanding judgment in a suit against Contractor for collection ofthe balance of a debt; e) it is in good standing with all state and/or federal agencies that have a contracting or regulatory relationship with Contractor; f) that no person who has an ownership or controlling interest in Contractor or who is an agent or managing employee of Contractor has been convicted of a criminal offense related to involvement in any program established under Medicare, Medicaid, or a federal block grant; g) neither it, nor its principals have within the three(3)-year period preceding this Contract, has been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or pelforming a private or public (federal, state or local) transaction or contract under a private or public transaction, violation of federal or state antitmst statutes (including those proscribing price- frxing between competitors, allocation of customers between competitors and bid-rigging), or commission of embezzlement, theft, forgelY, bribery, falsification or destmction of records, making false statements or false claims, tax evasion, obstmction of justice, rcceiving stolen property or any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of Contactor or its principals; h) neither it, nor its principals is presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with the connnission of any of the offenses ennmerated in subsection g) of this section; and i) neither it, nor its principals within a three(3)-year period preceding this Contract has had one or more public transaction (federal, state or local) terminated for cause or default. Contractor shall include the certifications in this Article, without modification (except as required to make applicable to the subcontractor), in all subcontracts and solicitations for subcontracts. Where Contractor is unable to certify to any of the statements in this Article, Contractor shall submit an explanation to the contract .manager assigued to the Program Attachment. If Contractor's status with respect to the items certified in this Alticle changes during the term of this Contract, Contractor shall immediately notify the contTact manager assigned to the Program Attachment. Section 11.02 Child Support Delinquencies. As required by Tex. Fam. Code ~ 231.006, a child support obligor who is more than thirty (30) calendar days delinquent in paying child support and a business entity in which the obligor is a sole proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five percent (25%) is not eligible to receive payments from state funds under a contract to provide property, materials, or services or receive a state-funded grant or loan. If applicablc, Contractor shall maintain its eligibility to receive payments under this Contract, celtifies that it is not ineligible to receive the payments specified in this Contract, and acknowledges that this Contract may be terminated and payment may be withheld if this certification is inaccurate. Section 11.03 Authorization. Contractor certifies that it possesses legal authority to contract for the services described in this Contract and that a resolution, motion or similar action has been duly adopted or passed as an official act of Contractor's governing body, authorizing the binding of the organization under this Contract including all understandings and assurances contained in this Contract, and dirccting and authorizing the person identified as the authorized representative of Contractor to act in connection with this Contract and to provide such additional information as may be required. Section 11.04 Gifts and Benefits Prohibited. Contractor certifies that it has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, present or future employment, gift, loan, General Provisions (Core Subrecipient) 2013 Rev. 7/12 19 gratuity, special discount, trip, favor, service or anything of monetary value to a DSHS or HHSC official or employee in connection with this Contract. Section 11.05 Ineligibility to Receive the Contract. (a) Pursuant to Tex. Gov. Code ~ 2155.004 and federal law, Contractor is ineligible to receive this Contract if this Contract includes financial participation by a person who received compensation fi.om DSHS to participate in developing, drafting or preparing the specifications, requirements, statement(s) of work or Solicitation Document on which this Contract is based. Contractor certifies that neither Contractor, nor its employees, nor anyone acting for Contractor has received compensation from DSHS for participation in the development, drafting or preparation of specifications, requirements or statement(s) of work for this Contract or in the Solicitation Document on which this Contract is based; (b) pursuant to Tex. Gov. Code ~~ 2155.006 and 2261.053, Contractor is ineligible to receive this Contract, if Contractor or any person who would have fmancial pmticipation in this Contract has been convicted of violating federal law, or been assessed a federal civil or administrative penalty, in connection with a contract awarded by the federal government for relief, recovery or reconstruction efforts as a result of Hurricanes Rita or Katrina or any other disaster occurring after September 24,2005; (c) Contractor certifies that the individual or business entity named in this Contract is not ineligible to receive the specified Contract under Tex. Gov. Code ~~ 2155.004, 2155.006 or 2261.053, and acknowledges that this Contract may be terminated and payment withheld if these certifications are inaccurate. Section 11.06 Antitrnst. Pursuant to 15 USC ~ I, et seq. and Tex. Bus. & Comm. Code ~ 15.01, et seq. Contractor certifies that neither Contractor, nor anyone acting for Contractor has violated the antitrust laws of this state or federal antitrust laws, nor communicated directly or indirectly regarding a bid with any competitor or any other person engaged in Contractor's line of business for the purpose of substantially lessening competition in such line of business. Section 11.07 Initiation and Completion of Work. Contractor certifies that it shall initiate and complete the work under this Contract within the applicable time fi.ame prescribed in this Contract. ARTICLE XII GENERAL BUSINESS OPERATIONS OF CONTRACTOR Section 12.01 Responsibilities and Restrictions Concerning Governing Body, Officers and Employees. Contractor and its governing body shall bear full responsibility for the integrity of the fiscal and programmatic management of the organization. Tbis provision applies to all organizations, including Section 501(c)(3) organizations as defined in the Internal Revenue Service Code as not-for-profit organizations. Each member of Contractor's governing body shall be accountable for all funds and materials received from Department. The responsibility of Contractor's governing body shall also include accountability for compliance with Department Rules, policies, procedures, and applicable federal and state laws and regulations; and con-cction of fiscal and program deficiencies identified through self-evaluation and Department's monitOling processes. Further, Contractor's governing body shall ensure separation of powers, duties, and functions of governing body members and staff. Staff members, including the executive director, shall not serve as voting members of Contractor's governing body. No member of Contractor's governing body, or officer or employee of Contractor shall vote for, confnm or act to influence the employment, compensation or change in status of any person related within the second degree of affinity or the third degree of consanguinity (as defmed in Tex. Gov. Code Chapter 573) to the member of the governing body or the officer or any employee authorized to employ or supervise such person. This prohibition does not prohibit the continued employment of a person who has been continuously employed for a period of two (2) years prior to the election, appointment or employment of the officer, employee, or governing body member related. to such person in the prohibited degree. These restrictions also apply to the governing body, officers and employees of Contractor's General Provisions (Core Subrecipient) 2013 Rev. 7/12 20 subcontractors. Ignorance of any Contract provisions or other requirements contained or refened to in this Contract will not constitute a defense or basis for waiving or appealing such provisions or requirements. Section 12.02 Management and Contl'Ol Systems. Contractor shall comply with all the requirements ofthe Department's Contractor's Financial Procedures Manual, and any of its subsequent amendments, which is available at the Department's web site: http://www.dshs.state.tx.us/contracts/cfum.shtm. Contractor shall maintain an appropriate contract administration system to ensure that all terms, conditions, and specifications ar.e met. Contractor shall develop, implement, and maintain financial management and control systems that meet or exceed the requirements ofUGMS and adhere to procedures detailed in Department's Contractor's Financial Procedures Manual. Those requirements and procedures include, at a minimum, the following: a) financial planning, including the development of budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs; b) financial management systems that include accurate accounting records that are accessible and identify the source and application of funds provided under each Program Attachment of this Contract, and original source documentation substantiating that costs are specifically and solely allocable to thc Program Attachment and are traceable fi.om the transaction to the general ledger; and c) effective internal and budgetary controls; comparison of actual costs to budget; determination of reasonableness, allowableness, and allocability of costs; timely and appropriate audits and resolution of any findings; billing and collection policies; and a mechanism capable of billing and making reasonable efforts to collect from clients and third parties. Section 12.03 Insurance. Contractor shall maintain insurance or other means of repairing or replacing assets purchased with Department funds. Coutractor shall repair or replace with comparable equipment any such equipment not covered by insurance that is lost, stolen, damaged or destroyed. If any insured equipment purchased with DSHS funds is lost, stolen, damaged or destroyed, Contractor shall notify the contract manager . assigned to the Program Attaclunent to obtain instructions whether to submit and pursue an insurance claim. Contractor shall use any insurance proceeds to repair the equipment or replace the equipment with comparable equipment or remit the insurance proceeds to DSHS. Section 12.04 Fidelity Boud. For the benefit ofDSHS, Contractor is required to carry a fidelity bond or insurance coverage cqual to the amount of funding provided under this Contract up to $100,000 that covers cach employee of Contractor handling funds under this Contract, including person(s) authorizing payment of such funds. The fidelity bond or insurance must provide for indemnification oflosses occasioned by (I) any fraudulent or dishonest act or acts committed by any of Contractor's employees, either individually or in concert with others, and/or (2) failure of Contractor or any of its employees to perform faithfully his/her duties or to account properly for all mouies and property received by virtue of his/her position or employment. The bond or insurance acquired under this section must include coverage for third party property. Contractor shall notify, and obtain prior approval from, the DSHS Contract Oversight and Support Section before settling a claim on the fidelity bond or insurance. Section 12.05 Liability Coverage. For the benefit ofDSHS, Contractor shall at all times maintain liability insurance coverage, refened to in Tex. Gov. Code S 2261.102, as "director and officer liability coverage" or similar coverage for all persons in management or governing positions within Contractor's organization or with management or goveming authority ovcr Contractor's organization (collectively "responsible persons"). Contractor shall maintain copies of liability policies on site for inspection by DSHS and shall submit copies of policies to DSHS upon request. This section applies to entities that are organized as non-profit corporations under the Texas Non-Profit Corporation Act; for-profit corporations organized under the Texas Business Corporations Act; and any other legal entity. Contractor shall maintain liability insurance coverage in an amount not less than the total value of this Contract and that is sufficient to protect the interests of Department General Provisions (Core Subrecipient) 2013 Rev. 7/12 21 in the event an actionable act or omission by a responsible person damages Department's interests. Contractor shall notify, and obtain prior approval from, the DSHS Contract Oversight and SUppOlt Section before settling a claim on the insurance. Section 12.06 Overtime Compensation. Except as provided in this section, Contractor shall not use any of the. funds provided by this Contract to pay the premium portion of overtime. Contractor shall be responsible for any obligations of premium overtime pay due employees. Preminm overtime pay is defined as any compensation paid to an individual in addition to the employee's normal rate of pay for hours worked in excess of normal working hams. Funds provided under this Contract may be used to pay the premium portion of overtime only undcr the following conditions: 1) with the prior written approval ofDSHS; 2) temporarily, in the case of an emergency or an occasional operational bottleneck; 3) when employees are performing indirect functions, such as administration, maintenance, or accounting; 4) in performance oftests, laboratory procedures, or similar operations that are continuous in nature and cannot reasonably be interrupted or otherwise completed; or 5) when lower overall cost to DSHS will result. Section 12.07 Program Site. Contractor shall provide services only in locations that are in compliance with all applicable local, state and federal zoning, building, health, fire, and safety standards. Section 12.08 Cost Allocation Plan. Contractor shall submit a Cost Allocation Plan in the format provided in the Department's Contractor's Financial Procedures Manual to the Department's Contract Oversight and Support Section, at Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-9347, or by email to mailto:coscap(aldshs.state.tx.us no later than the 60th calendar day after the effective date ofthe Contract, except when a Contractor has a CUlTent Cost Allocation Plan on file with the Department. Contractor shall implement and follow the applicable Cost Allocation Plan. If Contractor's plan is the same as the plan previously submitted to DSHS, by signing this Contract, Contractor certifies that its current Cost Allocation Plan for the current year is the same as the plan previously submitted. If the Cost Allocation Plan changes during the Contract term, Contractor shall submit a new Cost Allocation Plan to the Contract Oversight and Support Section within thirty (30) calendar days after the effective date of the change. Cost Allocation Plans must comply with the guidelines provided in the Department's Cont.ractor's Financial Procedures Manual located at http://www.dshs.state.tx.us/contracts/cfum.shtm. Section 12.09 No Endorsement. Other than stating the fact that Contractor has a contract with DSHS, Contractor and its subcontractors are prohibited from publicizing the contractual relationship between Contractor and DSHS, and from using the Department's name, logo or website link in any manner that is intended, or that could be perceived, as an endorsement or sponsorship by DSHS or the State of Texas of Contractor's organization, program, services or product, without the express written consent ofDSHS. Section 12.10 Historically Underutilized Businesses (HUBs). If Contractor was not required to submit a HUB subcontracting plan and if subcontracting is permitted under this Program Attachment, Contractor is encouraged to make a good faith effort to consider subcontracting with HIJBs in accordance with Tex. Gov. Code Chapter 2161 and 34 Tex. Admin. Code ~ 20.10 et seq. Contractors may obtain a list of HUBs at httD://www.window.state.tx.us/procurement/prog/hub. If Contractor has filed a HUB subcontracting plan, the plan is incorporated by reference in this Contract. If Contractor desires to make a change in the plan, Contractor must obtain prior approval from the Department's HUB Coordinator of the revised plan before proposed changes will be effective under this Contract. Contractor shall make a good faith effort to subcontract with HUBs during the performance of this Contract and shall report HUB subcontract activity to the Department's HUB Coordinator by the 15th day of each month for the prior month's activity, if there was any such activity, in accordance with 34 Tex. Admin. Code ~ 20. 16(b). General Provisions (Core Subrecipient) 2013 Rev. 7/12 22 Section 12.11 Buy Texas. Contractor shall purchase products and materials produced in Tcxas when the products and materials are available at a price and time comparable to products and materials produced outside of Texas as required by Tex. Gov. Code S 2155.4441. Section 12.12 Contracts with Subrecipient and Vendor Subcontractors. Contractor may enter into contracts with subrecipient subcontractors unless restricted or othelwise prohibited in a specific Program Attachment(s). Prior to entering into a subrecipient agreement equaling or exceeding $100,000, Contractor shall obtain written approval from DSHS. Contractor shall establish written policies and procedures for competitive procurement and monitoring of subcontracts and shall produce a subcontracting monitoring plan. Contractor shall monitor subrecipient subcontractors for both financial and programmatic performance and shall maintain pertinent records that must be available for inspection by DSHS. Contractor shall ensure that subcontractors are fully aware of the requirements placed upon them by state/federal statutes, rules, and regulations and by the provisions of this Contract. Contracts with all subcontractors, whether vendor or subrecipient, must be in writing and include the following: a) name and address of all parties and the subcontractor's VendorIdentification Number (V1N) or Employee Identification Number (EIN); b) a detailed dcscription of the services to be provided; c) measurable method and rate of payment and total not-to-exceed amount of the contract; d) clearly defined and executable telmination clause; and e) beginning and ending dates that coincide with the dates of the applicable Program Attachment(s) or that cover a term within the beginning and ending dates of the applicable Program Attachment(s). Contractor is responsible to DSI-IS for the performance of any subcontractor. Contractor shall not contract . with a subcontractor, at any tier, that is deban.ed, suspended, or excluded from or ineligible for participation in federal assistance programs; or if the subcontractor would be ineligible under the following sections of these General Provisions: Ineligibility to Receive the Contract section (Assurances and Celtifications Alticle); or the Conflict ofInterest or Transactions Between Related Parties sections (General TelliS Article). Section 12.13 Status of Subcontractors. Contractor shall require all subcontractors to cCltify that they are not delinquent on any repayment agreements; have not had a required license or certification revoked; and have not had a contract terminated by the Department. Contractors shall further require that subcontractors certify that they have not voluntarily surrendercd within the past three (3) years any license issued by the Department. Section 12.14 Incorporation of Terms in Subrecipient Subcontracts. Contractor shall include in all its contracts with subrecipient subcontractors and solicitations for subrecipient subcontracts, without modification (except as required to make applicable to the subcontractor), (1) the certifications stated in the Assurances and Certifications Article; (2) the requirements in the Conflicts ofInterest section and the Transaction Between Related Parties section of the General Terms Article; and (3) a provision granting to DSHS, SAO, OIG, and the Comptroller General of the United States, and any of their representatives, the right of access to inspect the work and the premises on which any work is performed, and the right to audit the subcontractor in accordance with the Access and Inspection Article in these General Provisions. Each subrecipient subcontract contract must also include a copy of these General Provisions and a copy of the Statement of Work and any other provisions in the Program Attachment(s) applicable to the subcontract. Contractor shall ensure that all written agreements with subrecipient subcontractors incorporate the telms of this Contract so that all terms, conditions, provisions, requirements, duties and liabilities under this Contract applicable to the services provided or activities conducted by a subcontractor are passed down to that subcontractor. No provision of this Contract creates privity of contract between DSHS and any subcontractor of Contractor. If a subcontractor is unable to certify to any of the statements in Section 12.13 or any ofthe celtifications stated in the Assurances General Provisions (Core Subrecipient) 2013 Rev. 7/12 23 and Certifications Article, Contmctor shall submit an explanation to the contract manager assigned to the Program Attachment. Ifthe subcontractor's status with respect to the items certified in Scction 12.13 or the assurances stated in the Assurances and Certifications Article changes during the term of this Contract, Contractor shall immediately notiJy the contract manager assigned to the Program Attachment. Scction 12.15 Independent Contractor. Contractor is an independent contractor. Contractor shall direct and be responsiblc for the pCITormance of its employccs, subcontractors, joint venture participants or agents. Contractor is not an agcnt or cmployce of the Department or the State of Texas for any purpose whatsoevcr. For purposes of this Contract, Contractor acknowlcdges that its employces, subcontractors, joint venture participants or agents will not be eligible for unemployment compensation from the Department or the State of Texas. Section 12.16 Authority to Bind. The person or persons signing this Contract on behalf of Contractor, or representing themselves as signing this Contract on behalf of Contractor, warTant and gnarantee that they have been duly authorized by Contractor to execute this Contract for Contractor and to validly and legally bind Contractor to all of its terms. Section 12.17 Tax Liability. Contractor shall comply with all state and federal tax laws and is solely responsible for filing all required state and federal tax forms and making all tax payments. I(the Department discovers that Contractor has failed to remain current on a liability to the IRS, this Contract will be subject to remedies and sanctions under this Contract, including immediate termination at the Department's discretion. If the Contract is terminated under this section, the Department will not enter into a contract with Contractor for three (3) years from the date of tennination. Section 12.18 Notice of Organizational Change. Contractor shall submit written notice to the contract manager assigned to the Program Attachment within ten (10) business days of any change to the Contractor's name; contact information; key personnel, officer, director or partner; organizational structure, such as merger, acquisition or change in form of business; legal standing; or authority to do business in Texas. A change in Contractor's name and certain changcs in organizational structure require an amcndment to this Contract in accordance with the Amendments section of thcse Gencral Provisions. Section 12.19 Quality Managemeut. Contractor shall comply with quality management requirements as directed by the Department. Scction 12.20 Equipment (Including Controlled Assets). Equipmcnt means an article of non expendable, tangible personal property having a useful lifetime of more than onc ycar and an acquisition cost of $5,000 or more, and "controlled assets." Controlled assets include firearms regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more, but less than $5,000: desktop and laptop computers (including notebooks, tablets and similar devices), non-portable printers and copiers, emergency management cquipment, communication devices and systems, mcdical and laboratory equipment, and media equipment. Prior approval by DSHS of thc purchase of controlled assets is not required. Contractors on a cost reimbursement payment method shall inventory all equipment, including controlled assets. Contractor shall initiate the purchase of all equipment approved in writing by DSHS, in the first quarter of the Contract or Program Attachment term, as applicable. Failure to timely initiate the pm.chase of equipment may result in the loss of availability of funds for the purchase of equipment. Requests to purchase previously approved equipment aftcr the first quarter of the Program Attachment must be submitted to the contract manager assigned to thc Program Attachment. Section 12.21 Supplies. Supplies are defined as consumable items necessary to carry out the services under this Contract including medical supplies, drugs, janitorial supplies, office supplies, paticnt educational supplies, software, and any items of tangible personal property other than those defined as equipment above. General Provisions (Core Subrecipient) 2013 Rev. 7/12 24 Section 12.22 Changes to Eqnipment List. All items of equipment, other than controllcd assets, to be purchased with funds under this Contract must be itemized in Contractor's eqnipment list as finally approved by the Department in the executed Contract. Any changes to the approved eqnipment list in the execnted Contract must be approved in writing by Department prior to the purchase of equipment. Contractor shall submit to the contract manager assigned to the Program Attachmcnt, a written description including complete prodnct specifications and need justification prior to purchasing any item of unapproved equipment. If approved, Department will aclmowledge its approval by means of a written amendment or by written acceptance of Contractor's Contract Revision Request, as appropriate; or, in the case of minor changes to Contractor's approved equipment list, by email in accordance with the Contractor's Financial Procedures Manual. Section 12.23 Property Inventory and Protection of Assets. Contractor shall maintain an inventory of equipment, including controlled assets, and property described in the Other Intangible Property section of Article XIII and submit an annual cumulative repOlt of the equipment and other property on Form GC-ll (Contractor's Property InventOlY Rcport) to the Department's Contract Oversight and Support Section, Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-9347, no later than October 15th of each year. The report is located on the DSHS website at http://www.dshs.state.tx.us/contracts/fonns.shtrn. Contractor shall maintain, repair, and protect assets under this Contract to assure their full availability and usefulness. If Contractor is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the assets provided or obtained under this Contract, Contractor shall use the proceeds to repair or replace those asscts. Section 12.24 Bankruptcy. In the event ofbankmptcy, Contractor shall sever Department property, equipment, and supplies in possession of Contractor from the banlauptcy, and title must revert to Department. If directed by DSHS, Contractor shall return all such property, equipment and supplies to DSHS. Contractor shall ensure that its subcontracts, if any, contain a specific provision requiring that in the event the 'subcontractor's banlauptcy, the subcontractor must sever Department property, equipment, and supplies in " possession of the subcontractor from the bankruptcy, and title must revelt to Dcpartment, who may rcquire that the property, equipment and supplies be retumed to DSHS. Section 12.25 Title to Property. At the conclusion of the contractual relationship betwecn the Depm.trnent and Contractor, for any reason, title to any remaining equipment and supplies purchased with funds under this Contract reverts to Depaltment. Title may be tmnsferred to any other party designated by Department. The Depaltment may, at its option and to the extent allowed by law, transfer the reversionary interest to such property to Contractor. Section 12.26 Property Acquisitions. Department funds must not be used to purchase buildings or real property. Any costs related to the initial acquisition of the buildings or real properly are not allowable. Section 12.27 Disposition of Property. Contractor shall follow the procedures in the American Hospital Association's (AHA's) "Estimated Useful Lives of Depreciable Hospital Assets" in disposing, at any time during or after the Contract term, of equipment purchased with the Department funds, except when federal or state statutory requirements supersede or when the equipment requires licensure or registration by the state, or when the acquisition price of the equipment is equal to or greater than $5,000. All other equipment not listed in the AHA reference (other than equipment that requires licensure or registration or that has an acquisition cost equal to or greater than $5,000) will be controlled by the requirements ofUGMS. If, prior to the end of the useful life, any item of equipment is no longer needed to perfOlm services under this Contract, or becomes inoperable, or if the equipment requires licensure or registmtion or had an acquisition price equal to or greater than $5,000, Conlmctor shall request disposition approval and instructions in writing from the contract manager assigned to the Program Attachment. After an item reaches the end of its useful life, Contractor shall General Provisions (Core Subrecipient) 2013 Rev. 7/12 25 ensure that disposition of any equipment is in accordance with Generally Accepted Accounting Principles, and any applicable federal guidance. Section 12.28 Closeout of Equipment. At the end of the term of a Program Attachment that has no additional renewals or that will not be renewed (Closeout) or when a Program Attachment is otherwise temlinated, Contractor shall submit to the contract manager assigned to the Program Attachment, an inventory of equipment purchased with Department funds and request disposition instructions for such equipment. All equipment purchased with Department funds must be secured by Contractor at the time of Closeout or tennination of the Program Attachment and must be disposed of according to the Depmtment's disposition instructions, which may include return of the equipment to DSHS or transfer of possession to another DSHS contractor, at Contractor's expense. Section 12.29 Assets as CoIIateral Prohibited. Contractors on a cost reimbursement payment method shall not encumber equipment purchased with Department funds without prior written approval from the Department. ARTICLE XIII GENERAL TERMS Section 13.01 Assignment. Contractor shall not transfer, assign, or sell its interest, in whole or in part, in this Contract, or in any equipment purchased with funds from this Contract, without the prior written consent of the Department. Section 13.02 Lohbying. Contractor shall comply with Tex. Gov. Code 9 556.0055, which prohibits contractors who receive state funds from using those funds to pay lobbying expenses. Further, Contractor shall not use funds paid under this Contract, either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation or policy at any level of government, or to pay the salmy or expenses of any person related to any activity designed to influence legislation, regulation, policy or appropriations pending before Congress or the state legislature, or for influencing or attempting to influence an officer or employee of any federal or state agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awmding of any contract or the extension, continuation, renewal, amendment, or modification of any contract (3 I USC 9 1352 and UGMS). If at any time this Contract exceeds $ 100,000 of federal funds, Contractor shall file with the contract manager assigned to the Program Attachment a declaration containing the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on behalf of Contractor in connection with this Contract, a certification that none of the funds provided by Department have been or will be used for payment to lobbyists, and disclosurc of the names of any and all registered lobbyists with whom Contractor has an agreement. Contractor shall file the declaration, certification, and disclosure at the time of application for this Contract; upon execution of this Contract unless Contractor previously filed a declaration, certification, or disclosure form in connection with the awmd; and at the end of each calendar quarter in which any event occurs that materially affects the accuracy of the information contained in any declmation, certification, or disclosure previously filed. Contractor shall require any person who requests or receives a subcontract to file the same declmation, certification, and disclosure with the contract manager assigned to the Program Attachment. Contractor shall also comply, as applicable, with the lobbying restrictions and requirements in 2 CFR Pmt 230 (OMB Circulms A-122), Appendix B pmagraph 25; 2 CFR PaIt 225 (A-87) Appendix B section 24; 2 CFR 9215.27 (A-llO) and 2 CFRPmt 220 (A-21) Appendix A, subsection J.17 and J.28. Contractor shall include this provision in any subcontracts. Section 13.03 Conflict of Interest. Contractor represents to the Department that it and its -subcontractors, if any, do not have nor shall Contractor or its subcontractors knowingly acquire or retain, any financial or other General Provisions (Core Subrecipient) 2013 Rev. 7/12 26 interest that would conflict in any manner with the performance of their obligations under this Contract. Potential conflicts of interest include, but are not limited to, an existing or potential business or personal relationship between Contractor (or subcontractor), its principal (or a membcr of the principal's immediate family), or any affiliate or subcontractor and the Department or HHSC, their commissioners or employees, or any other entity or person involved in any way in any project that is the subject of this Contract. Contractor shall establish safeguards to prohibit employees and subcontractors and their employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. If, at any time during the telm of this Contract, Contractor or any of its subcontractors has a conflict of interest or potential conflict of interest, Contractor shall disclose the actual or potential conflict of interest to the contract manager assigned to the Program Attachment within ten (10) days of when Contractor becomes aware of the existence of the actual or potential conflict of interest. Contractor shall require each of its subcontractors to report to Contractor any conflict of interest or potential conflict of interest the subcontractor has or may have within ten (10) days of when the subcontractor becomes aware of thc actual or potential conflict of interest. Section 13.04 Transactions Between Related Parties. Contractor shall identiJy and report to DSHS any transactions between Contractor and a related party that is part of the work that the Department is purchasing under this Contract before entering into the transaction or immediately upon discovery. Contractor shall submit to the contract managcr assigned to the Program Attachment the name, address and telephone number of the related party, how the party is related to Contractor and the work the related party will perform under this Contract. A related party is a person or entity related to Contractor by blood or marriage, common ownership or any association that permits either to significantly influence or direct the actions or policies of the other. Contractor, for purposes of repOlting transactions between related parties, includes the entity contracting with the Department under this Contract as well as the chief executive officer, chief financial officer and program director of Contractor. Contractor shall comply with Tex. Gov. Code Chapter 573. .,Contractor shall maintain records and supply any additional information requested by the Department, regarding a transaction between related parties, needed to enable the Department to determine the appropriateness of the transaction pursuant to applicable state or federal law, regulations or circulars, which may include 45 CFR part 74, OMB Circ. No. A-1I0, 2 CFR ~ 215.42, and UGMS. Section 13.05 Intellectnal Property. Tex. Health & Safety Code ~ 12.020 authorizes DSHS to protect intellectual property developed as a result of this Contract. a) "Intellectual property" means created property that may be protected nnder copyright, patent, or trademark/service mark law. b) For purposes of this Contract intellectual property prepared for DSHS use, or a work specially ordered or commissioned through a contract for DSHS use is "work made for hire." DSHS owns works made for hire unless it agrees otherwise by contract. To the extent that title and interest to any such work may not, by operation onaw, vest in DSHS, or such work may not be considered a work made for hire, Contractor irrevocably assigns the rights, title and interest therein to DSHS. DSHS has the right to obtain and hold in its name any and all patents, copyrights, registrations or other such protections as may be appropriate to the subject matter, and any extensions and renewals thereof. Contractor shall give DSHS and the State of Texas, as well as any person designated by DSHS and the State of Texas, all assistance required to perfect the rights defined herein without charge or expense beyond those amounts payable to Contractor for goods provided or services rendered under this Contract. c) If federal funds are used to finance activities suppOlted by this Contract that result in the production of intellectual property, the federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for federal government purposes (1) the copyright in any intellectual property developed under this Contract, including any subcontract; and (2) any rights of copyright to which a Contractor purchases ownership with contract funds. Contractor shall place an acknowledgment of federal awarding agency grant General Provisions (Core Subrecipient) 2013 Rev. 7/12 27 support and a disclaimer, as appropriate, on any publication written or published with such support and, iffcasible, on any publication reporting the results of or describing a gt.ant-supported activity. An acknowledgmcnt must be to the effect that "This publication was made possible by grant number _ from (federal awarding agencv)" or "The project described was supported by grant number from (federal awarding agenev)" and "Its contents arc solely the responsibility ofthe authors and do not necessarily represent the official views of the (federal.awarding agency)." d) If the terms of a federal grant award the copyright to Contractor, DSHS reserves a royalty-free, nonexclusive, worldwide and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for DSHS, public health, and state governmental noncommercial pUll'oses (I) the copyright, trademark, service mark, and/or patent on an invention, discovery, or improvement to any process, machine, manufacture, or composition of matter; products; technology; scientific information; trade secrets; and computer software, in any work developed under a grant, subgrant, or contract under a grant or sub grant; and (2) any rights of copyright, servicc or trade marks or patents to which a grantee, subgrantee or a Contractor purchases ownership with contract funds. e) Ifthe results of the contract performance arc subject to copyright law, Contractor cannot publish those results without prior review and approval of DSHS. Contractor shall submit requests for revicw and approval to the contract manager assigned to the Program Attachment. Section 13.06 Other Intangible Property. At the conclnsion ofthe contractual relationship betwecn Department and Contractor, for any reason, Department shall have the sole ownership rights and interest in all non-copyrightable intangible property that was developed, produced or obtained by Contractor as a specific requirement under this Contract or under any grant that funds this Contract, such as domain names, URLs, 'software licenses with a value of $500 or morc, etc. Conh.actor shall inventory all such non-copyrightable intangible property. Contractor shall cooperate with Department and perform all actions necessary to transfer ownership of such property to the Department or its designee, or otherwise affIrm Department's ownership rights and interest in such property. This provision will survive the termination or expiration of this Contract. Section 13.07 Severability and Ambiguity. If any provision ofthis Conh.act is construed to be illegal or invalid, the illegal or invalid provision will be deemed stricken and deleted to the same extent and effect as if never incorporated, but all other provisions will continue. The Parties represent and agree that the language contained in this Contract is to be construed as jointly drafted, proposed and accepted. Section 13.08 Legal Notice. Any notice required or permitted to be given by the provisions ofthis Contract will be deemed to have been received by a Patty on the third business day after the date on which it was mailed to the Party at the address specified by the Party to the other Party in writing or, if sent by certified mail, on the date of receipt. Section 13.09 Successors. This Contract will be binding upon the Parties and their successors and assignees, except as expressly provided in this Contract. Section 13.10 Headings. The articles and section headings used in this Contract are for convenience of reference only and will not be construed in any way to defme, limit or describe the scope or intent of any prOVISIons. Section 13.11 Parties. The Parties represent to each other that they are entities fully familiar with transactions of the kind reflected by the conh.act documents, and are capable of understanding the terminology and meaning of their terms and conditions and of obtaining independent legal advice peltaining to this Contract. Section 13 .12 Survivability of Terms. Termination or expiration of this Contract or a Program Attachment for any reason will not release either Party from any liabilities or obligations in this Contract that (a) the General Provisions (Core Subrecipient) 2013 Rev. 7/12 28 Parties have expressly agreed will survive any such temrination or expiration, or (b) remain to be performed or (c) by their nature would be intended to be applicable following any such termination or expiration. Section 13.13 Direct Operation. At the Depattment's discretion, the Depattment may temporarily assume operations of a Contractor's program or programs funded under this Contract wheu the continued operation of the program by Contractor puts at risk the health or safety of clients and/or patticipants served by Contractor. Section 13.14 Cnstomer Service Information. Ifrequested, Contractor shall supply such information as required by the Depattment to comply with the provisions of Tex. Gov. Code Chapter 2114 regarding Customer Service surveys. Section 13.15 Amendment. The Patties agree that the Depa1tment may unilaterally rednce funds pursuant to the te1ms of this Contract without the written agreement of Contractor. All other amendments to this Contract must be in writing and agreed to by both Patties, except as otherwise specified in the Contractor's Notification of Change to Certain Contract Provisions section or the Contractor's Request for Revision to Certain Contract Provisions section ofthis A1ticle. Contractor's request for ce1tain budget revisions or other amendments must be submitted in writing, including a justification for the request, to the contract manager assigned to the Program Attachment; and if a budget revision or amendment is requested during the last quarter ofthe Contract or Program Attachment term, as applicable, Contractor's written justification must include a reason for the delay in making the request. Revision or other amendment requests may be granted at the discretion of DSHS. Except as othClwise provided in this Article, Contractor shall not perform or produce, and DSHS will not pay for the pe1fmmance or production of, different or additional goods, services, work or products except pursuant to an amendment of this Contract that is executed in compliance with this section; and DSHS will not waive any te1m, covenant, or condition of this Contract unless by amendment or otherwise in compliance with this Article. Section 13.16 Contractor's Notification of Change to Certain Contract Provi~ions. The following changes may be made to this Contract without a written amendment or the Depattment's prior approval: a) contractor's contact person and contact infmmation; b) contact infmmation for key personncl, as stated in Contractor's response to the Solicitation Document, if any; c) cumulative budget transfers that exceed 25% among direct cost categories, other than the equipment categmy, of cost reimbursement contract Program Attachments oness than $100,000, provided that the total budget amount is uuchanged (This subsection does not apply to contracts fuuded by funding sources that have different percentage requirements); d) minor corrections or clarifications to the Contract language that in no way altcr the scope of work, objectives or pe1formance measures; and e) a change in Contractor's share of the budget concerning non-DSHS funding other than program income and match, regardless of the amount of the change, provided that in changing the budget, Contractor is not supplanting DSHS fuuds. Contractor within ten (10) calendar days shall notify in writing the contract manager assigned to the Program Attachment of any change enumerated in this section. The notification may bc by letter, fax or email. Except for contracts funded by funding sources that have different percentage requirements, cumulative budget line item transfers of 25% or less among direct cost categories, other than equipment, of cost reimbursement contracts of any amount do not require written amendment or prior approval or notification. Section 13.17 Contraetor's Request for Revision of Certain Contract Provisions. A Contractor's Revision Request is an alternative method for amending ce1tain specified provisions of this Contract that is initiated by Contractor, but must be approved by DSHS. The following amendments to this Contract may be General Provisions (Core Subrecipient) 2013 Rev. 7/12 29 made through a Contractor's Revision Requcst, rather than through the amendment process described in the Amendment section of this Article: a) cumulative budget transfers among direct cost categories, other than the equipment category, that exceed 25% of Program Attachments of $100.000 or more, provided that the total budget amount is unchanged (This subsection does not apply to contracts funded by funding sources that havc different percentage requirements); b) budget transfer to other categories of funds for direct payment to trainees for training allowances; c) change in clinic hours or location; d) change in the equipment list substituting an item of equipment equivalent to an item of equipment on the approved budget; e) changes in the cquipment category of a previously approved equipment budget; f) changes specified in applicable OMB Circular cost principles as requiring prior approval, regardless of dollar threshold (e.g., foreign travel expenses, overtime premiums, membership fees; and g) cumulative budget transfers into or out of the equipment category that do not exceed 10% of any Program Attachment, provided that the total budget amount is unchanged (cumulative transfers from or to the equipment category that equal or exceed 10% of any Program Attachment require an amendment to this Contract as described in the Amendment section of this Article). In order to request a revision of any of the enumerated provisions, Contractor shall obtain a Contract Revision Request fmm from the DSHS website available at htto://www.dshs.state.tx..us/grants/fonns.shtm. and complete the fonn as directed by the Department. Two copies of the completed form must be signed by Contractor's representative who is authorized to sign contracts on behalf of Contractor, and both original, signed fonns must be submitted to the contract manager assigned to the Program Attachment. Any approved revision will not be effective unless signed by the DSHS Director of the Client Selvices Contracting Unit. A separate Contractor Revision Request is required for each Program Attachment to be revised. Circumstances of a requested contract revision may indicate the need for an amendment described in the Amendment section of this Article rather than a contract revision amendment under this section. Section 13.18 ImmnnityNotWaived. THE PARTIES EXPRESSLY AGREE THAT NO PROVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER BY DEPARTMENT OR THE STATE OF TEXAS OF ANY IMMUNITIES FROM SUIT OR FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MAY HAVE BY OPERATION OF LAW. Section 13.19 Hold Harmless and Indemnification. Contractor, as an independent contractor, agrees to hold Departmcnt, the State of Texas, individual state employees and officers, and the federal government harmless and to indemnifY them from any and all liability, suits, claims, losses, damages and judgments; and to pay all costs, fees, and damages to the extent that such costs, fees, and damages arise from performance or nonperformance of Contractor, its employees, subcontractors, joint venture participants or agents under this Contract. Section 13.20 Waiver. Acceptance by either Party of partial perfonnance or failure to complain of any action, non-action or default under this Contract will not constitute a waiver of either Party's rights undcr this Contract. Section 13.21 Electronic and Information Resources Accessibility and Security Standards. As required by 1 Tex. Admin. Code Chapters 213 and 206, as a state agency, DSHS must procure products that comply with the State of Texas Accessibility requirements for Electronic and Information Resources specified in 1 Tex. Admin. Code Chapter 213 and Website Accessibility Standards/Specifications specified in I Tex. Admin. Code Chapter 206 (collectively EIR Standards) when such products arc available in the commercial marketplace or when such products are developed in response to a procurement solicitation. If performance General Provisions (Core Subrccipient) 2013 Rev. 7/12 30 under this Contract includes the development, modification or maintenance of a wehsite or other electronic and information rcsources for DSHS or for the public on behalf ofDSHS, Contractor certifies that the website or other electronic and infonnation resources comply with the EIR Standards. Contractor further certifies that any network hardware or software purchased or provided under this Contract has undergone independent certification testing for lmown and relevant vulnerabilities, in accordance with rules adopted by Department of Information Resources. Section 13.22 Force Majeure. Neither Party will be liable for any failure or delay in performing all or some of its obligations, as applicable, under this Contract if such failure or delay is due to any cause beyond the reasonable control of such Party, including, but not limited to, extraordinarily severe weather, strikes, natural disasters, fire, civil disturbance, epidemic, war, court order, or acts of God. The existence of any such cause of delay or failure will extend the period of performance in the exercise of reasonable diligence until after the cause of the delay or failure no longer exists and, if applicable, for any reasonable period of time thereafter required to resume performance. A Party, within a period oftime reasonable under the circumstances, must inform the other by any reasonable method (phone, email, etc.) and, as soon as practicable, must submit written notice with proof of receipt, of the existence of a force majeure event or otherwise waive the right as a defense to non-performance. Section 13.23 Interim Contracts. The Parties agree that the Contract and/or any of its Program Attachments will automatically continue as an "lnterim Contract" beyond the expiration date of the term of the Contract or Program Attaehment(s), as applicable, under the following circumstances: (I) on or shortly prior to the expiration date of the Contract or Program Attachment, there is a state of disaster declared by the Governor that affects the ability or resources of the DSHS contract or program staff managing the Contt.act to complete in a timely manner the extension, renewal, or other standard contract process for the Contract or Program Attachment; and (2) DSHS makes the determination in its sole discretion that an Interim Contract is .appropriate under the circumstances. DSHS will notify Contractor promptly in writing if such a determination 'Is made. The notice will specify whether DSHS is extending the Contract or Program Attachment for additional time for Contractor to perform or complete the previously contracted goods and services (with no new or additional funding) or is purchasing additional goods and services as described in the Program Attachment for the term of the Interim Contract, or both. The notice will include billing instructions and detailed information on how DSHS will fund the goods or services to be procured during the Interim Contract term. The Interim Contract will terminate thirty (30) days after the disaster declaration is terminated unless the Parties agree to a shorter period of time. Section 13.24 Cooperation and Communication. Contractor shall cooperate with Department staff and, as applicable, other DSHS contractors, and shall promptly comply with requests from DSHS for information or responses to DSHS inquiries concerning Contractor's duties or responsibilities under this Contract. ARTICLE XIV BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE Section 14.01 Actions Constituting Breach ofCoutract. Actions or inactions that eoustitute breach of contract include, but arc not limited to, the following: a) failure to properly provide the services and/or goods purchased under this Contract; b) failure to comply with any provision of this Contract, including failure to comply with all applicable statutes, rules or regulations; c) failure to pay refunds or penalties owed to the Department; d) failure to comply with a repayment agreement with the DSHS or agreed order issued by DSHS; e) failure by Contractor to provide a full accounting of funds expended under this Contract; 1) discovelY of a material misrepresentation in any aspect of Contractor's application or response to the Solicitation Document; General Provisions (Core Subreeipient) 2013 Rev. 7/12 31 g) any misrepresentation in the assurances and certifications in Contractor's application or rcsponse to the Solicitation Document or in this Contract; or h) Contractor is on or is added to the Excluded Parties List System (EPLS). Section 14.02 General Remedies and Sanctions. The Department will monitor Contractor for both programmatic and financial compliance. The remedies and sanctions in this section are available to the Department against Contractor and any entity that subcontracts with Contractor for provision of services or goods. HHSC OIG may investigate, audit and impose or recommend imposition of remedies or sanctions to Department for any breach of this Contract and may monitor Contractor for financial compliance. The Department may impose one or more remedies or sanctions for each item of noncompliance and will determine remedies or sanctions on a ease-by-case basis. Contractor is responsible for complying with all of the terms of this Contract. The listing of or use of one or more of the remedies or sanctions in this section does not relieve Contractor of any obligations under this Contract. A state or federal statute, mle or regulation, or federal guideline will prevail over the provisions of this Article unlcss the statute, rule, regulation, or guidcline can be read together with the provision(s) of this Article to give effect to both. If Contractor breaches this Contract by failing to comply with one or more of the telIDS of this Contract, including but not limited to compliance with applicable statutes, m1es or regulations, the Department may take one or more of the following actions: a) telIDinate this Contract or a Program Attachment of this Contract as it relates to a specific program type. In the case of termination, the Department will infOlID Contractor of the termination no less than thirty (30) calendar days before the effective date of the termination in a notice of termination, except for circumstances that require immediate termination as described in the Emergency Action section of this Atticle. The notice oflermination will state the effective date of the termination, the reasons for the termination, and, if applicable, alert Contractor of the opportunity to request a hearing on the termination pursuant to Tex. Gov. Code Chapter 2105 regarding administration of Block Grants. Contractor shall not make any claim for payment or reimbursement for services provided from the effective date oflermination; b) suspend all or part of this Contract. Suspension is an action taken by the Department in which the Contractor is notified to temporarily (1) discontinue performance of all or part of the Contract, and/or (2) discontinue incurring expenses otherwise allowable under the Contract as of the effective date of the suspension, pending DSHS's determination to terminate or amend the Contract or permit the Contractor to resume performance and/or incur allowable expenses. Contractor shall not bill DSHS for services pelformed during suspension, and Contractor's costs resulting from obligations incuned by Contractor during a suspension arc not allowable unless expressly authorized by the notice of suspension; c) deny additional or future contracts with Contractor; d) reduce the funding amount for failure to 1) provide goods and selvices as described in this Contract or consistent with Contract performance expectations, 2) achieve or maintain the proposed level of service, 3) expend funds appropriately and at a rate that will make full use oflhe award, or 4) achieve local match, if required; e) disallow costs and credit for matching funds, if any, for all or part of the activities or action not in compliance; f) temporarily withhold cash payments. Temporar"ily withholding cash payments means the temporalY withholding of a working capital advance, if applicable, or reimbursements or payments to Contractor for proper charges or obligations incurred, pending resolution of issues of noncompliance with conditions oflhis Contract or indebtedness to the United States or to the State of Texas; g) permanently withhold cash payments. Permanent withholding of cash payment means that Department retains funds billed by Contractor for (1) unallowable, undocumented, disputed, inaccurate, improper, or enoneous billings; (2) material failure to comply with Contract provisions; or General Provisions (Core Subrecipient) 2013 Rev. 7/12 32 (3) indebtedness to the United States or to the State of Texas; h) declare this Contract void upon the Department's detcrmination that this Contract was obtained fraudulently or upon the Department's determination that this Contract was illegal or invalid fi-om this Contract's inception and demand repayment of any funds paid under this Contract; i) request that Contractor be removed from the Centralized Master Bidders List (CMBL) or any other state bid list, and batTed from participating in future contracting opportunities with the State of Texas; j) delay execution of a new contract or contract renewal with Contractor while other imposed or proposed sanctions are pending resolution; k) place Contractor on probation. Probation means that Contractor will bc placed on accelerated monitoring for a period not to exceed six (6) months at which time items of noncompliance must be resolved or substantial improvement shown by Contractor. Accelerated monitoring means more frequent or more extensive monitoring will be pelformed by Department than would routinely be conducted; 1) require Contractor to obtain technical or managerial assistance; m) establish additional prior approvals for expenditure of funds by Contractor; n) require additional or more detailed, financial and/or programmatic reports to be submitted by Contractor; 0) demand repayment from Contractor when it is vcrified that Contractor has been overpaid, e.g., because of disallowed costs, payments not supported by proper documentation, improper billing or accounting practices, or failure to comply with Contract terms; p) pursue a claim for damages as a result of breach of contract; q) require Contractor to prohibit any employee or volunteer of Contractor fi.om performing under this Contract or having direct contact with DSHS-funded clients or participants, or require removal of any employee, volunteer, officer or governing body member, if the employee, volunteer, officer or membcr of the governing body has been indicted or convicted of the misuse of state or federal funds, fraud or illegal acts that are in contraindication to continued obligations under this Contract, as reasonably determined by DSHS; r) withhold any payments to Contractor to satisfY any recoupment, liquidated damages, match insufficiency, or any penalty (ifthe penalty is pennitted by statute) imposed by DSHS, and take repayment from funds available under this Contract in amounts necessary to fulfill Contractor's payment or repayment obligations; s) reduce the Contract telm; t) recoup impropcr payments when it is verified that Contractor has becn overpaid, e.g., because of disallowed costs, payments not supported by proper documentation, improper billing or accounting practices or failure to comply with Contract terms; u) assess liquidated damages; v) demand repayment of an amount equal to the amount of any match Contractor failed to provide, as determined by DSHS; w) impose other remedies, sanctions or penalties permitted by statute. Section 14.03 Notice of Remedies or Sanctions. Department will formally notifY Contractor in writing when a remedy or sanction is imposcd (with the exception of accelerated monitoring, which may be unannounced), stating the nature of the remedies and sanction(s), the reasons for imposing them, the corrective actions, if any, that must be taken before the actions will be removed and the time allowed for completing the cOITective actions, and the method, if any, of requesting reconsideration of the remedies and sanctions imposed. Other than in the case of repayment or recoupment, Contractor is required to file, within fifteen (15) calendar days of receipt of notice, a written response to Department acknowledging receipt of such notice. If requested by the Department, the written response must state how Contractor shall correct the noncompliance (cOlTective action plan) or demonstrate in writing that the findings on which the remedies or sanction(s) are based are either invalid or do not warrant the remedies or sanction(s). If Depattment determines that a remedy General Provisions (Core Subrecipient) 2013 Rev. 7/12 33 or sanction is warranted, unless the remedy or sanction is subject to review under a federal or state statute, regulation, rule, or guideline, Department's decision is final. Department will provide written notice to Contractor of Department's decision. If required by the Depmtment, Contractor shall submit a corrective action plan for DSHS approval and take corrective action as stated in the approved corrective action plan. If DSHS determines that repayment is warranted, DSHS will issue a demand letter to Contractor for repayment. If full repayment is not received within the time limit stated in the demand letter, and if recoupment is available, DSHS will recoup the amOlmt due to DSHS from funds otherwise due to Contractor under this Contract. Section 14.04 Emergency Action. In an emergency, Depmtment may immediately terminate or suspend all or part of this Contract, temporarily or permanently withhold cash payments, deny future contract awm.ds, or delay contract execution by delivering written notice to Contractor, by any verifiable method, stating the reason for the emergency action. An "emergency" is defined as the following: a) Contractor is noncompliant and the noncompliance has a direct adverse effect on the public or client health, welfare or safety. The direct adverse effect may be programmatic or financial and may include failing to provide services, providing inadequate services, providing unnecessary services, or using resources so that the public or clients do not receive the benefits contemplated by the scope of work or performance measures; or b) Contractor is expending funds inappropriately. Whether Contractor's conduct or noncompliance is an emergency will be determined by Department on a case-by-case basis and will be based upon the nature of the noncompliance or conduct. ARTICLE XV CLAIMS AGAINST THE DEPARTMENT Section 15.01 Breach of Contract Claim. The process for a breach of contract claim against the Department provided for in Tex. Gov. Code Chapter 2260 and implemented in Department Rules SS 4.11- 4.24 will be used by DSHS and Contractor to attempt to resolve any breach of contract claim against DSHS. Section 15.02 Notice. Contractor's claims for breach of this Contract that the Parties cannot resolve in the ordinary course of business must be submitted to the negotiation process provided in Tex. Gov Code Chapter 2260, subchapter B. To initiate the process, Contractor shall submit written notice, as required by subchapter B, to DSHS' s Office of General Counsel. The notice must specifically state that the provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice must also be given to all other representatives of DSHS and Contractor. Subchapter B is a condition precedent to the filing of a contested case proceeding under Tex. Gov. Code Chapter 2260, subchapter C. Section 15.03 Sole Remedy. The contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C, is Contractor's sole and exclusive process for seeking a remedy for any and all alleged breaches of contract by DSHS if the Parties arc unable to resolve their disputes under this Article. Section 15.04 Condition Precedent to Suit. Compliance with the contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C, is a condition precedent to seeking consent to sue from the Legislature under Tex. Civ. Prac. & Rem. Code Chapter 107. Neither the execution of this Contract by DSHS nor any other conduct of any representative ofDSHS relating to this Contract will be considered a waiver of sovereigu immunity to suit. Section 15.05 Performance Not Suspended. Neither the occurrence of an event nor the pendency of a claim constitutes grounds for the suspension of perfOlmanee by Contractor, in whole or in pmt. General Provisions (Core Subreeipient) 2013 Rev. 7/12 34 ARTICLE XVI TERMINATION AND TEMPORARY SUSPENSION Section 16.01 Expiration of Contract or Program Attachment(s). Except as provided in the Snrvivability of Terms section ofthc General Terms Article, Contractor's service obligations stated in each Program Attachment will end upon the expiration date of that Program Attachment unless extended or renewed by written amendment. Prior to completion of the term of all Program Attachments, all or a part of this Contract may be terminated with or without cause under this Atticle. Section 16.02 Effect of Termination. Termination is the permanent withdrawal of Contractor's authority to obligate previously awarded funds before that authority would otherwise expire or the voluntary relinquishment by Contractor of the authority to obligate previously awarded funds. Contractor's costs resulting from obligations incurred by Contractor after termination of an award are not allowable unless expressly authorized by the notice of termination. Upon termination of this Contract or Program Attachment, as applicable, Contractor shall cooperate with DSHS to the fullest extent possible to ensure the orderly and safe transfer of responsibilities under this Contract or Program Attachment, as applicable, to DSHS or another entity designated by DSHS. Upon termination of all or part of this Contract, Department and Contractor will be discharged from any further obligation created under the applicable terms of this Contract or the Program Attachment, as applicable, except for the equitable settlement of the respective accrued interests or obligations incurred prior to termination and for Contractor's duty to cooperate with DSHS, and except as provided in the Survivability of Terms section of the General Terms Alticlc. Termination does not. however, constitute a waiver of anv remedies for breach of this Conn.act. In addition, Contractor's obligations to retain records and maintain confidentiality of infOlmation will survive this Contract. Section 16.03 Acts Not Constituting Termination. Termination does not include the Department's (1) withdrawal offunds awarded on the basis of Contractor's underestimate ofthe unobligated balance in a prior period; (2) withdrawal of the unobiigated balance at the expiration of the term of a program attachment; (3) refusal to extend a program attachment or award additional funds to make a competing or noncompeting continuation, renewal, extension, or supplemental award; (4) non-renewal of a contract or program attachment at Department's sole discretion; or (5) voiding of a contract upon determination that the award was obtained fi.audulently, or was otherwise illegal or invalid from inception. Section 16.04 Termination or Temporary Suspension Without Cause. a) Either Party may temlinate this Conn.act or a Program Attachment, as applicable, with at least thirty (30) calendar days prior written notice to the other Party, except that if Contractor seeks to terminate a Contract or Program Attachment that involves residential client services, Contractor shall give the Department at least ninety (90) calendar days prior written notice and shall submit a transition plan to ensure client services are not disrupted. b) The Parties may terminate this Contract or a Program Attachmcnt by mutual agreemcnt. c) DSHS may temporarily suspend or terminate this Contract or a Program Attachment if funds become unavailablc tln.ough lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendments to the Appropriations Act, health and human services consolidations, or any disruption of current appropriated funding for this Conn.act or Program Attachment. Contractor will be notified in writing of any temlination or temporary suspension or of any cessation of temporary suspension. Upon notification of temporary suspension, Contractor shall discontinue performance under the Contract as of the effective date of the suspension, for the duration of the suspension. d) Deparnnent may terminate this Contract or a Program Attachment immediately when, in the sole determination of Department, termination is in the best interest of the State of Texas. General Provisions (Core Subrecipient) 2013 Rev. 7/12 35 Section 16.05 Termination For Canse. Either Party may terminate for material breach of this Contract with at least thirty (30) calendar days written notice to the other Party. Department may terminate this Contract, in whole or in part, for breach of contract or for any other conduct that jeopardizes thc Contract objcctives, by giving at least thirty (30) calendar days written notice to Contractor. Such conduct may include one or more of thc following: a) Contractor has failed to adhere to any laws, ordinances, rules, regulations or orders of any public authority having jurisdiction; b) Contractor fails to communicate with Department or fails to allow its employees or those of its subcontractor to communicate with Department as necessary for the performance or oversight of this Contract; c) Contractor breaches a standard of confidentiality with respect to the services provided under this Contract; d) Department determines that Contractor is without sufficient personnel or resources to perform under this Contract or that Contractor is otherwise unable or unwilling to fulfill any of its requirements under this Contract or exercise adequate control over expenditures or assets; e) Department determines that Contractor, its agent or another representative offered or gave a gratuity (e.g., entertainment or gift) to an official or employee of DSHS or HHSC for the purpose of obtaining a contract or favorable treatment; f) Department determines that this Contract includes financial participation by a person who received compensation from DSHS to participate in developing, drafting or preparing the specifications, requirements or statement(s) of work or Solicitation Document on which this Contract is based in violation of Tex. Gov. Code ~ 2155.004; or Department dctermines that Contractor was ineligible to receive this Contract under Tex. Gov. Code ~S 2155.006 or 2261.053 related to certain disaster rcsponse contracts; g) Contractor appears to be :fmancially unstable. Indicators of financial instability may include one or more of the following: 1) Contractor fails to make payments for debts; 2) Contractor makes an assignment for the benefit of its creditors; 3) Contractor admits in writing its inability to pay its debts generally as they become due; 4) if judgment for the payment of money in excess of$50,000 (that is not covered by insurance) is rendered by any court or governmental body against Contractor, and Contractor does not (a) discharge the judgment, or (b) provide for its discharge in accordance with its terms, or (c) procure a stay of execution within thirty (30) calendar days from the date of entry of the judgment, or (d) if the execution is stayed, within the thirty (30)-day period or a longer period during which execution of the judgment has been stayed, appeal from the judgment and cause the execution to be stayed during such appeal while providing such reserves for the judgment as may be reqnired under Generally Accepted Accounting Principles; 5) a writ or warrant of attachment or any similar process is issued by any court against all or any material portion of the property of Contractor, and such writ or warrant of attachment or any similar process is not released or bonded within thirty (30) calendar days after its issuance; 6) Contractor is adjudicated bankmpt or insolvent; 7) Contractor files a case under the Federal Bankruptcy Code or seeks relief under any provision of any bankruptcy, reorganization, arrangement, insolvency, readjustment of debt, dissolution, receivership or liquidation law of any jurisdiction then in effect, or consents to the filing of any case or petition against it under any such law; 8) any property or portion of the property of Contractor is sequestered by court order and the order remains in effect for more than thirty (30) calendar days after Contractor obtains knowledge of the sequestration; General Provisions (Corc Subrecipient) 2013 Rev. 7/12 36 9) a petition is filed against Contractor under any state reorganization, anangement, insolvency, readjustment of debt, dissolution, receivership or liquidation law of any jurisdiction then iu effect, aud the petitiou is not dismissed within thirty (30) caleudar days; or 10) Coutractor consents to the appointment of a receiver, tmstee, or liquidator of Contractor or of all or auy part of its property; h) Coutractor's management system does not meet the UGMS management standards; or i) Any required license, certification, permit, registration or approval required to conduct Contractor's business or to petfOlID services under this Contract is not obtained or is revoked, is sU11.endered, expires, is not renewed, is inactivated or is suspended. Section 16.06 Notice of Termination. Either Party may deliver written notice of intent to terminate by any verifiable method. If either Party gives notice of its intent to terminate all or a part of this Contract, Department and Contractor shall attempt to resolve any issues related to the anticipated termination in good faith during the notice period. ARTICLE XVII VOID, SUSPENDED, AND TERMINATED CONTRACTS Section 17.01 Void Contracts. Department may void this Contract upon determination that the award was obtained fraudulently or was othClwise illegal or invalid fi.om its inception. Section 17.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. A Contractor who has been a party to a contract with DSHS that has been found to be void, or is suspended, or is terminated for cause is not eligible for expansion of current contracts, if any, or new contracts or renewals until, in the case of suspension or termination, the Department has determined that Contractor has satisfactorily resolved the issues underlying the suspension or temlination. Additionally, if this Contract is found to be void, any amount paid is subject to repayment. Section 17.03 Appeals Rights. Pursuant to Tex. Gov. Code ~ 2105.302, after receiving notice fi.om the Department of termination of a contract with DSHS funded by block grant fuuds, Contractor may request an administrative hearing under Tex. Gov. Code Chapter 2001. ARTICLE XVIII CLOSEOUT Section 18.01 Cessation of Services At Closeout. Upon expiration of this Contract or Program Attachment, as applicable, (and any renewals ofthis Contract or Program Attachment) on its own terms, Contractor shall cease services under this Contract or Program Attachment; and shall cooperate with DSHS to the fullest extent possible upon expiration or prior to expiration, as necessary, to ensure the orderly aud safe transfer of responsibilities under this Contract to DSHS or another entity designated by DSHS. Upon receiviug notice of Contract or Program Attachment termination or non-renewal, Contractor shall immediately begin to effect an orderly and safe transition of recipients of services to altemative service providers, as needed. Contractor also shall completely cease providing services under this Contract or Program Attachment by the date specified in the termination or non-renewal notice. Contractor shall not bill DSHS for services petformed after termination or expiration of this Contract or Program Attachment, or incur any additional expenses once this Contract or Program Attachment is terminated or has expired. Upon termination, expiration (with no renewal) or non- renewal of this Contract or a Program Attachment, Contractor shall immediately initiate Closeout activities described in this Article. Section 18.02 Administrative Offset. The Department has the right to administratively offset amounts owed by Contractor against billings. Section 18.03 Deadline for Closeont. Contractor shall submit all fmancial, performance, and other Closeout reports required under this Contract within sixty (60) calendar days after the Contract or Program General Provisions (Core Subreeipient) 2013 Rev. 7/12 37 Attachment end date. Unless otherwise provided under the Final Billing Submission section of the Payment Methods and Restrictions Article, the Department is not liable for any claims that are not received within sixty (60) calendar days after the Contract or Program Attachment end date. Section 18.04 Payment of Refunds. Any funds paid to Contractor in excess of the amount to which Contractor is finally determined to be entitled under the tmms of this Contract constitute a debt to the Department and will result in a refund due, which Contractor shall pay within the time period established by the Depattment. Section 18.05 Disallowances aud Adjustmeuts. The Closeout of this Contract or Program Attachment does not affcct the Department's right to disallow costs and recovcr funds on the basis of a later audit or other review or Contractor's obligation to return any funds due as a result of latcr refunds, corrections, or other transactions. 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U,J:l~ cj ~..VJ B fl ~1:!a ~ O.~ 0.. ;.> Q '" il 13 H 0........ ...... ..s s 5 : ~ '"d <Zl' ..,J:l u .~J)t8 uE-bt) t:;'a .g ~.S 00 !! iJ 8 'g El ~ .8 ~ ~ fr @ g ~.~ ~Ou08~ g.;El 10.8 U ~ ." '" il " g.~ Vl d) 0 CIl ~ ~ ,,~-'" 00 ,,~ .OJ "''t'I 01 ~ " ~ ~ ::s.-;:; 0 aJ '@ ::l 'd ~ ~ .0 ~8 m.8 &~ <'i .-< COUNTY REPORTS: The following monthly reports were presented: 1) Calhoun Tax Assessor/Collector: Revised: January 2012 Revised: March 2012 June 2012 2) County Treasurer: June 2012 3) County Clerk: July 2012 4) Justices of Peace: i. Justice of the Peace #1: July 2012 ii. Justice of the Peace #3: July 2012 A Motion to approve the county reports was made by Judge Pfiefer and seconded by Commissioner Fritsch. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. REVISED SUMMA Y TAX ASSESSOR.COLLECTOR'S M NTHL Y REPORT FOR:.JANUARY 2012 Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid TXOOT Paid TI(OOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 326.18 FD Additonal Collections $ 7.00 First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid TXDOT - RIB Fees Paid County Treasurer ~ RIB Fees Texas Parks & Wildlife Collections FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund FO Additonal Collections FD Fees In Excess of Collections State Beer & Wine Collections Month of State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal Fel Additional Postage - Vehicle Registration Paid County Treasurer - Additional Postage Interest earned on P&W $ 1.55 and Refund $ Accounts Paid County Treasurer - Int. on P&W & Ref Interest earned on Office Account Paid county Treasurer- Nav. East Paid County Treasurer - all other districts OLLECTIONS $ 9,581.00 $ $ $ $ 111,586.89 45.00 167.00 7.00 $ 708,983.96 $ 18,930.00 $ 3,213.00 $ (0.13) $ 7,011.00 $ $ $ $ 15.75 $ 1.55 $ 90.86 DISBURSEMENTS $ $ 5,921.00 3,660.00 $ $ $ $ $ $ $ $ 7,245.00 699.67 98,733.79 4,794.25 257.35 75.83 $ 708,983.96 $ $ 18,362.10 567.90 $ $ $ $ 2,891.70 321.30 (0.13) $ $ 2,390.50 38.50 $ $ 365.75 19.25 $ 6.00 $ 15.75 $ 1.55 $ $ 0.19 90.67 Business Personal Property - Misc. Fees $ 1,380.10 Paid County Treasurer $ 1,380.10 EXCESS FUNDS $ 21,332.91 Paid County Treasurer $ 21,332.91 Overpayments $ 22.17 Current Tax Collections $ 4,569,447.37 Penalty and Interest - Current Roll $ 2.22 Discount for early payment of taxes $ 845.39 Delinquent Tax Collections $ 20,981.77 Penalty & Interest - Delinquent Roll $ 7,336.67 Collections for Delinquent Tax Attorney $ 4,257.03 Advance - FM & L Taxes $ 2.84 Advance ~ County AdValorem Taxes $ 4,182,952.39 Paid County Treasurer - Nav. East $ 9,731.28 Paid County Treasurer - all other Districts $ 404,258.30 Paid County Treasurer ~ Delinq Tax Atty. Fee $ 4,257.03 Payment in Lieu of Taxes $ Paid County Treasurer- Navig. East $ Paid County Treasurer - All other Districts $ Boat/Motor Sales & Use Tax Collections $ 14,541.30 Paid State Treasurer $ 13,814.23 Paid County Treasurer, Salary Fund $ 727.07 Special Farmers Fees Collected $ 95.00 Paid State Treasurer, Farmers Fees $ 95.00 Hot Check Collection Charges $ Paid County Treasurers, Hot Check Charge $ Overage on Collection/Assessing Fees $ Paid County Treasurer, overage refunded $ Escheats $ Paid County Treasurer-escheats $ TOTAL COLLECTIONS $ 5A99,029.42 BALFORWARD DECEMBER 2011 STATElCOUNTYBEERANDWINE COLL'S $ 2,010.00 BAL FORWARD JANUARY 2012 STATE/COUNTY BEER AND WINE COLL'S $ (6,201.00) TOTAL COLLECTlONSnNCLUDlNG CHANGE IN BEER AND WINE BAlANCE FORWARD $ 5,494,838.42 TOTAL DISBURSEMENTS 5,494,838.42 TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 5,494,838.42 ~d:~ GLORIA A. OCHOA Tax Assessor-Collector REVISED SUMMARY TAX ASSESSOR.COLLECTOR'S MONT FOR: MARCH Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 438.08 FD Additona! Collections $ 3.00 First Data (IBC) CreditJDebit Card Fee's FD Fees In Excess of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid n::DOT ~ RIB Fees Paid County Treasurer ~ RIB Fees Texas Parks & Wildlife Collections FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund FD Additonal Collections FD Fees In Excess of Collections State Beer & Wine Collections Month of MARCH State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal Fel Additional Postage ~ Vehicle Registration Paid County Treasurer - Additional Postage Interest earned on P&W $ 3.33 and Refund $ Accounts Paid County Treasurer- Int. on P&W & Ref Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasurer - all other districts L Y REPORT 012 COL CTIONS $ 9,399.00 $ $ $ $ 154,869.48 166.00 3.00 $ 638,100.53 $ 20,600.00 $ $ 3,681.00 2.98 $ 6,280.00 $ $ $ $ 44.00 $ 3.33 $ 56.87 DISBURSEMENTS $ $ 6,884.00 3,515.00 $ $ $ $ $ $ $ $ 77,859.80 703.00 70,624.29 51400.31 341.87 99.21 $ 638,100.53 $ $ 618.00 19,982.00 $ $ $ $ 3,313.40 367.60 2.98 $ $ 4,610.00 68.00 $ $ $ 741.00 39.00 12.00 $ 44.00 $ 3.33 $ $ 0.21 55.66 Business Personal Property - Misc. Fees Paid County Treasurer Excess Funds Paid County Treasurer Overages Current Tax Collections Penalty and Interest - Current Roll Discount for early payment of taxes Delinquent Tax Collections Penalty & Interest - Delinquent Roll Collections for Delinquent Tax Attorney Advance - FM & L Taxes Advance - County AdValorem Taxes Paid County Treasurer ~ Nav_ East Paid County Treasurer ~ all other Districts Paid County Treasurer ~ Delinq Tax Atty. Fee Payment in Lieu of Taxes Paid County Treasurer ~ Navig_ East Paid County Treasurer - All other Districts Boat/Motor Sales & Use Tax Collections Paid State Treasurer Paid County Treasurer, Salary Fund Special Farmers Fees Collected Paid State Treasurer, Farmers Fees Hot Check Collection Charges Paid County Treasurers, Hot Check Charge Overage on Collection/Assessing Fees Paid County Treasurer, overage refunded Escheats Paid County Treasurer-escheats TOTAL COLLECTIONS $ BAL FORWARD FEBRUARY 2012 STATE/COUNTY BEER AND WINE COLL'S $ BAL FORWARD MARCH 2012 STATE/COUNTY BEER AND WINE CaLL'S $ TOTAL COLLECTJONSnNCLUDING CHANGE IN BEER AND WINE BALANCE FORWARD $ TOTAL DISBURSEMENTS TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY ~/:.) a~ I GLORIA A. OCHOA Tax Assessor-Collector $ 717.33 $ 621.70 $ $ $ 47.76 174,673.29 14,564.58 $ $ $ 41,245.20 17,363.53 8,751.87 $ 217.91 $ 28,446.72 $ 70.00 $ 15.00 $ $ 1,119,930.08 4,290.00 (5,100.00) 1,119,120.08 $ $ 717.33 $ 621.70 $ $ $ $ $ $ 492.00 222,176.90 1,428.02 23,797.44 8,751.87 $ $ 217.91 $ $ 27,024.38 1,422.34 $ 70.00 $ 15.00 $ $ 1,119,120.08 1,119,120.08 . SUMMARY TAX ASSESSOR-COLLECTOR'S M FOR: JUNE Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD Additonal Collections FD Fees In Excess of Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 365.81 FD Additonal Collections $ 4.00 First Dala (lSe) CrediVDebit Card Fee's FD Fees In Excess IShortage of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid TXDOT - RiB Fees Paid County Treasurer ~ RIB Fees Texas Parks & Wildlife Collections FD Additional Collections FD CREDIT CARD TRANSACTION FEES Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess/Shortage of Collections State Beer & Wine Collections Month of JUNE State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal Fee Additional Postage - Vehicle Registration Paid County Treasurer - Additional Postage Interest earned on P&W $ 3.87 and Refund $ Accounts Paid County Treasurer - Int. on P&W & Ref Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasurer - all other districts BusIness Personal Property M Misc. Fees Paid County Treasurer Excess Funds Paid County Treasurer Overpayments Current Tax Collections Penalty and Interest M CUrrent Roll Discount for early payment of taxes $ $ $ NTHL Y REPORT 2012 OLLECTIONS $ 8,723.00 $ $ $ $ 121,167.05 15.00 169.00 4.00 $ 665,010.16 $ 20,190.00 $ $ 4,895.00 70.04 $ 2,818.00 $ $ $ $ 34.25 $ 3.87 $ 48.11 $ $ 371.88 286.23 1.05 143,416.58 20,803.65 $ $ $ $ $ $ $ DISBURSEMENTS $ $ 5,393.00 3,330.00 $ $ $ $ $ $ $ $ 115,464.54 594.50 4,926.20 399.20 (29.39) $ 665,010.16 $ $ 19,584.30 605.70 $ $ $ $ 4,405.50 489.50 74.64 (4.60) $ $ 2,390.50 38.50 $ $ 365.75 19.25 $ 4.00 34.25 3.87 0.10 48.01 371.88 286.23 Business Personal Property - Misc. Fees $ 371.88 Paid County Treasurer $ 371.88 Excess Funds $ 286.23 Paid County Treasurer $ 286.23 Overpayments $ 1.05 Current Tax Collections $ 143,416.56 Penalty and Interest ~ Current Roll $ 20,803.65 Discount for early payment of taxes $ Delinquent Tax Collections $ 21,425.59 Penalty & Interest - Delinquent Roll $ 9,523.12 Collections for Delinquent Tax Attorney $ 5,239.21 Advance - FM & L Taxes $ 9.75 Advance - County AdValorem Taxes $ 164,971.01 Paid County Treasurer - Nav. East $ 650.36 Paid County Treasurer - all other Districts $ 29,538.87 Paid County Treasurer- Delinq Tax Atty. Fee $ 5,239.21 Payment in lieu of Taxes $ Paid County Treasurer - Navig. East $ Paid County Treasurer - All other Districts $ Boat/Motor Sales & Use Tax Collections $ 23,774.55 Paid State Treasurer $ 22,585.82 Paid County Treasurer, Salary Fund $ 1,188.73 Special Farmers Fees Collected $ 180.00 Paid State Treasurer, Farmers Fees $ 180.00 Hot Check Collection Charges $ 30.00 Paid County Treasurers, Hot Check Charge $ 30.00 Overage on Collection/Assessing Fees $ Paid County Treasurer, ove~ge refunded $ Escheats $ Paid County Treasurer-escheats $ TOTAL COLLECTIONS $ 1,048,199.34 BA!. FORWARD MAY 2012 STATE/COUNTY BEER AND WINE CQLL'S $ BA!. FORWARD JUNE 2012 STATE/COUNTY BEER AND WINE COLL'S $ TOTAL COLLECTIONsnNCLUDING CHANGE IN BEER AND WINE BALANCE FORWARD $ 1,048,199.34 TOTAL DISBURSEMENTS 1,048,199.34 TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 1,048,199.34 J/;&u,,, ) tl~ , GLORIA A. OCHOA Tax Assessor-Collector CALHOUN COUNTY, TEXAS CALHOUN COUNTY TREASURER'S REPORT MONTH OF: JUNE 2012 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE GENERAL $ 23,697,555.21 $ 447,553.23 $ 1,921,967.24 $ 22,223,141.20 AIRPORT MAINTENANCE 53,068.14 263.60 1,162.81 52,168.93 APPELLATE JUDlClAL SYSTEM 853.80 127.99 0.00 981.79 COASTAL PROTECTION FUND 33,429.75 8.57 0.00 33,438.32 COUNTY AND DlST COURT TECH FUND 619.75 91.84 0.00 711.59 COUNTY CHILD WELFARE BOARD FUND 298.44 148.08 0.00 446.52 COURTHOUSE SECURITY 199,140.27 1,671.78 0.00 200,812.05 DlST CLK RECORD PRESERVATION FUND 2,472.52 107.23 0.00 2,579.75 CO CLK RECORDS ARCHIVE FUND 3,640.00 2,525.00 0.00 6,165.00 DONATIONS 116,347.38 5,479.85 1,394.94 120,432.29 DRUGIDWl COURT PROGRAM FUND-LOCAL 3,051.40 305.98 0.00 3,357.38 JUVENILE CASE MANAGER FUND 16,794.52 1,064.67 0.00 17,859.19 F AMIL Y PROTECTION FUND 4,903.40 18.21 0.00 4,921.61 JUVENILE DELINQUENCY PREVENTION FUND 8,524.22 2.18 0.00 8,526.40 GRANTS 251,016.43 5,172.24 6,129.54 250,059.13 JUSTICE COURT TECHNOLOGY 54,269.90 975.30 97.98 55,147.22 COUNTY CHILD ABUSE PREVENTION FUND - 100.00 0.00 100.00 JUSTICE COURT BUILDING SECURITY FUND 13,485.79 240.12 0.00 13,725.91 LATERAL ROAD PRECINCT # I 4,234.96 1.09 0.00 4,236.05 LATERAL ROAD PRECINCT #2 4,234.96 1.09 0.00 4,236.05 LATERAL ROAD PRECINCT #3 4,234.96 1.09 0.00 4,236.05 LATERAL ROAD PRECINCT #4 4,234.97 1.09 0.00 4,236.06 PRETRlAL SERVICES FUND 58,092.72 114.88 0.00 58,207.60 LAW LIBRARY 181,778.49 959.64 1,247.40 181,490.73 LAW ENF OFFICERS STD. EDUC. (LEOSE) 17,139.96 4.39 0.00 17,144.35 POC COMMUNITY CENTER 44,865.11 3,411.50 2,638.34 45,638.27 RECORDS MANAGEMENT-DISTRICT CLERK . 2,618.27 93.20 0.00 2,711.47 RECORDS MANAGEMENT-COUNTY CLERK 171,916.60 2,803.28 0.00 174,719.88 RECORDS MGMT & PRESERVATION 71,735.28 880.04 0.00 72,615.32 ROAD & BRIDGE GENERAL 1,329,289.66 25,509.74 0.00 1,354,799.40 ROAD & BRIDGE PRECINCT #3 8.61 0.00 0.00 8.61 ROAD MAINTENANCE PRECINCT #4 644.34 0.17 0.00 644.51 SHERIFF FORFEITED PROPERTY 1,272.37 0.33 0.00 1,272.70 6MILE PIERlBOA TRAMP INSURlMAlNT 63,738.60 16.33 0.00 63,754.93 CAPITAL PROJ" COASTAL MANAGEMENT PGM 86,145.46 12,269.82 26,168.66 72,246.62 CAPITAL PROJ - ClAP COASTAL IMPROVEMENTS 107,055.41 480,000.00 459,795,00 127,260.41 CAPITAL PROJ-PARKING LOT 80,543.81 0.00 0.00 80,543.81 CAP PROJ-PCT 2 - STORM REP AffiS 17,796.13 0.00 0.00 17,796.13 CAPITAL PROJ-RB INFRASTRUCTURE 72,599.35 0.00 0.00 72,599.35 CAPITAL PROJ-SW AN POINT PARK 5,096.40 0.00 0.00 5,096.40 CAPITAL PROJ-AlRPORT RUNWAY IMPROV 153,687.13 0.00 0.00 153,687.13 CAPITAL PROJ-EMER COMM SYS 30,848.06 0.00 0.00 30,848.06 CAP PROJ-PORT ALTO PUBL BEACH-STORM REP 30,384.78 0.00 0.00 30,384.78 CAPITAL IMPROVEMENT PROJECTS 444,758.74 0.00 0.00 444,758.74 CAP PROJ- SEADRlFT LIBRARY 769.00 0.00 0.00 769.00 CAP PROJ- ANNEX 11 25,755.89 0.00 0.00 25,755.89 CAP PROJ-ANNEX RENOVATION 16,141.40 0.00 0.00 16,141.40 CAP PROJ-HEALTH DEPT RENOVATIONS 101,513.08 0.00 8,634.00 92,879.08 CAP PROJ - ENERGY EFFECIENCY ISECO STIMUL 69,940.89 16,424.11 0.00 86,365.00 CPROJ - MMC BUSINESS IMPROVEMENT LOAN 1,500,000.00 0.00 0.00 1,500,000.00 CAP PROJ - MAGNOLIA BEACH JETTY CONSTRU 135,846.21 8,325.00 0.00 144,171.21 CAP PROJ - OLIV1AIPORT ALTO AMBULANCE 600.00 0.00 0.00 600.00 ARREST FEES 636.23 524.24 0.00 1,160.47 BAlL BOND FEES (HB 1940) 465.00 690.00 0.00 1,155.00 CONSOLIDATED COURT COSTS (NEW) 12,828.06 12,681.96 0.00 25,510.02 DNA TESTING FUND 0.00 250.00 0.00 250.00 DRUG COURT PROGRAM FUND - STATE 257.84 305.40 0.00 563.24 SUBTOTALS $ 29313 179.65 $ 1031124.26 $ 2429235.91 $ 27915068.00 Page 1 of3 COUNTY TREASURER'S REPORT MONTH OF: JUNE 2012 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERATING FUND - BALANCE FORWARD $ 29,313,179.65 $ 1,031,124.26 $ 2,429,235.91 $ 27,915,068.00 ELECTIONS CONTRACT SERVICE 37,155.85 9.51 0.00 37,165.36 EMS TRAUMA FUND 547.44 369.99 0.00 917.43 FINES AND COURT COSTS HOLDING FUND 7,847.31 0.00 0.00 7,847.31 INDIGENT CIVIL LEGAL SERVICE FUND 262.00 313.00 0.00 575.00 JUDICIAL FUND (ST. COURT COSTS) 255.49 295.67 0.00 55Ll6 JUDlClAL SALARIES FUND 2,621.03 2,660.05 0.00 5,281.08 JUROR DONATlON-TX CRIME VICTIMS FUND 120.00 98.00 0.00 218.00 JUVENILE PROBATION RESTITUTION 10.00 305.00 20.00 295.00 LIBRARY GIFT AND MEMORlAL 48,189.08 52.13 0.00 48,241.21 MISCELLANEOUS CLEARING 8,319.43 22,449.87 5,319.56 25,449.74 REFUNDABLE DEPOSITS 2,000.00 0.00 0.00 2,000.00 STATE CIVIL FEE FUND 2,076.57 2,245.74 0.00 4,322.31 CIVIL JUSTICE DATA REPOSITORY FUND 11.09 13.60 0.00 24.69 JURY REIMBURSEMENT FEE 996.63 999.21 0.00 1,995.84 SUBTITLE C FUND 3,602.98 4,305.98 0.00 7,908.96 SUPP OF CRIM INDIGENT DEFENSE 495.65 512.86 0.00 1,008.51 TIME PAYMENTS 2,597.69 1,768.21 0.00 4,365.90 TRAFFIC LAW FAILURE TO APPEAR 1,862.03 1,179.87 0.00 3,041.90 UNCLAIMED PROPERTY 4,022.59 568.80 0.00 4,591.39 BOOT CAMPmAEP 16.97 0.00 0.00 16.97 JUVENILE PROBATION 162,146.48 27,512.55 36584.02 153,075.01 SUBTOTALS $ 29,598,335.96 $ 1,096,784.30 $ 2,471,159.49 $ 28,223,960.77 TAXES IN ESCROW 0.00 0.00 0.00 0.00 TOTAL OPERATING FUNDS $ 29,598,335.96 $ 1,096 784.30 $ 2,471,159.49 $ 28 223 960.77 D A FORFEITED PROPERTY FUND 15,972.38 2.55 0.00 15,974.93 SHERIFF NARCOTIC FORFEITURES 13,733.95 . 2.20 0.00 13,736.15 CONSTRUCTION (JAIL) SERIES 2003 -I & S 502,48Ll9 7,898.63 0.00 510,379.82 CERT. OF OB-CRTHSE REN. I&S FUND SERIES 20 362,121.62 4,334.02 0.00 366,455.64 CAL. CO. FEES & FINES 105,879.39 164,048.69 162,676.54 107,251.54 OCEAN DRIVE IMPROVEMENTS 1.00 0.00 0.00 1.00 CERT OF OB-CRTHSE REF SERIES 2010 89,456.82 1,809.00 0.00 91,265.82 CERT OF OB-CRTHOUSE I&S SERIES 2012 113,030.50 7.49 0.00 113,037.99 TOTAL OTHER CO. FUNDS $ I 089 646.35 $ 178102.58 $ 162676.54 ;< I 218 102.89 MEMORIAL MEDICAL CENTER: OPERATING 1,922,361.93 $ 2,183,448.79 $ 1,446,602.86 $ 2,659,207.86 REFUND IMPREST ACCOUNT 5,068.45 0.81 0.00 5,069.26 INDIGENT HEALTHCARE 84.44 60,949.38 60,949.38 84.44 TOTALS $ 1,927,514.82 $ 2,244,398.98 $ 1,507,552.24 $ 2,664,361.56 DRAINAGE DISTRICTS NO.6 15,819.51 $ 19.15 $ - $ 15,838.66 NO.8 106,265.42 63.93 0.00 106,329.35 NO.IO-MAINTENANCE 107,973.13 209.20 162.87 108,019.46 NO. II-MAINTENANCE/OPERATING 152,894.84 5,437.60 16,904.70 141,427.74 NO.ll-RESERVE 129,608.62 20.72 0.00 129,629.34 TOTALS $ 512,561.52 $ 5,750.60 $ 17,067.57 $ 501,244.55 CALHOUN COUNTY WClD #1 OPERATING ACCOUNT $ 436,283.82 $ 136.50 $ 15,494.45 $ 420,925.87 CALHOUN COUNTY NA V1GATlON DlST. MAINTENANCE AND OPERATING $ 234,212.31 $ 3,550.63 $ 7,301.10 $ 230,461.84 CALHOUN COUNTY FROST BANK $ 4,992.51 $ - $ 1,284.00 $ 3,708.51 TOTAL MMC, DR. DlST., NA V. DlST & WClD $ 3 115 564.98 $ 2253836.71 $ 1 548699.36 $ 3 820 702.33 TOTAL ALL FUNDS $ 33,262,765.99 Page 2 of3 COUNTY TREASURER'S REPORT MONTH OF: JUNE 2012 BANK RECONCILIATION LESS: CERT.OF DEP/ FUND OUTSTNDG DEP/ PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE OPERATING * $ 28,223,960.77 $ 27,182,296.37 $ 878,080.73 $ 1,919,745.13 D A FORFEITED PROPERTY FUND 15,974.93 0.00 0.00 15,974.93 SHERIFF NARCOTIC FORFEITURES 13,736.15 0.00 0.00 13,736.15 CONSTRUCTION (JAIL) SERIES 2003 - [ & S 510,379.82 6,074.36 0.00 504,305.46 CERT. OF OB-CRTHSE REN. I&S FUND SERIES 20 366,455.64 3,446.89 0.00 363,008.75 CERT OF OB-CRTHSE REF SERIES 2010 91,265.82 1,496.31 0.00 89,769.51 CERT OF OB-CRTHSE I&S SERIES 2012 113,037.99 0.00 0.00 113,037.99 CAL. CO FEES & FINES 107,251.54 38,694.15 34,848.96 103,406.35 OCEAN DRIVE IMPROVEMENTS- CAP PROJ 1.00 0.00 0.00 1.00 MEMORlAL MEDICAL CENTER: OPERATING * 2,659,207.86 499,999.70 222,319.42 2,381,527.58 REFUND IMPREST ACCT 5,069.26 0.00 0.00 5,069.26 INDIGENT HEAL THCARE 84.44 60,914.76 61,879.55 1,049.23 DRAINAGE DISTRICT: NO.6 15,838.66 16.62 0.00 15,822.04 NO.8 106,329.35 46.94 0.00 106,282.41 NO. 10 MAINTENANCE 108,019.46 26.70 0.00 107,992.76 NO. 11 MAINTENANCE/OPERATING 141,427.74 4,536.81 0.00 136,890.93 NO. 11 RESERVE 129,629.34 0.00 0.00 129,629.34 CALHOUN CO. WCID #1 OPERATING ACCOUNT 420,925.87 0.00 0.00 420,925.87 CALHOUN CO. NAVIGATION DlST: MAINTENANCE/OPERATING **** 230,461.84 0.00 0.00 230,461.84 Calhoun County Frost Bank 3,708.51 0.00 0.00 3,708.51 TOTALS $ 33262765.99 $ 27797549.61 $ 1 197 128.66 $ 6 662 345.04 * CDs - OPERATING FUND $27,000,000.00 :j: CDs - MMC OPERATING FUND - $500,000.00 ~ CD - CALHOUN COUNTY / DIANNA STANGER (AIRPORT)- $10,000.00 *... TIlE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LA V ACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LA V ACA Court costs and fees collected and repOlted may not be current and up-to-date due to non-compliance by other county offices. I hereby certify that the current balances Jl ct to all monies that have been received by the County Treasurer as of the date of this repOlt. '" / 1/ - C:r.11 ~ Page 3 of3 .... e - ... ... = en = .... = = a = .... i:: z = = e z = = :I: ... C e "" - ....= ="" =... a.,... ...... =i! ....- z'" ...i!!! :E'" ....i:5 en... ... ... 5::= -= CO' 0- <<> N ~ N 0 '" ~ W ,.: '" .. <<> 0- '" = <<> '" m m III '" '" '" = - = !ii .. .. .. U~ ~O <<> mo'<ttDO "''''~ <<>.. , 0 "</"o:)'<tN..- "N'" '" !l! .. M-.i "":0 .f ci"":C'Jl:':i""': wacO w '" N<<> 0- <<><<>.. ONo- i!l !il '" <<> <<>N" .. ~ '" '" Iii .. .. ~ ;0 = '" .. .. = N mmo 0 .. .. .. 52 0 0<<><<> <<> 0 0 0 '" ('>.jr--:,...: oj ;f, '" '" .. 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"gro ,,'0 J!l~ 0_ 00 m m .l' '0 ~ C 0 . 00 2 m 00 ~ 8';, ,,1" o 0 o 0 ()() .. </J -' ;5 ~ CALHOUN COUNTY TREASURER'S OFFICE QUARTERLY STATEMENT OF BALANCES Balance FUND NAME 6/31112 General 22,223,141.20 Airport Malnlenanoo 52,168.93 AppellaleJudiclalSyslem 981.79 Coastal Prolecllon Fund 33,438.32 County and DlslrictCourlTochnology Fund 711.59 County Child Welfare Board Fund 446.52 Courthouse Security 200,812.05 District Clk Record Preservation Fund 2,579.75 Co elk Records Archvle Fund 6,165.00 Donations 120,432.29 Drug/OWl Court Program Fund 3,357.38 Juvenile Case Management Fund 17,859.19 FamilyProlecllonFund 4,921.61 JllVenlle Del1nquency Prevenllon Fund 8,526.40 Grants 250,059.13 JusllceCourtTechnology 55,147.22 Justice Court Building Security Fund 13,725.91 laleralRoadPreclrJcl1 4,236.05 LaleralRoadPreclncl2 4,236.05 LaleralRoadPreclnct3 4,236.05 Lateral Road Precinct 4 4,236.06 Pretrial Services Fund 58,207.60 Law library 181,490.73 Law Enforcement Officers Standard Education (LEOSE) 17,144.35 Port O'Connor Community Center 45,638.27 Records Management- Olstrlct Cler'rl 2,711.47 Records Managemenl- County Clerk 174,719.88 Records Management & Preservation 72,615.32 Road & Bridge General 1,354,799.40 Road & Brldge Precinct 3 8.61 Road Mainlenance Precinct 4 644.51 Sheriff Forfeited Property 1,272.70 6 Mile Pier/Boat Ramp Insur/ Maintenance 63,754.93 Capital Proiect- Coastal Management Program 72,246.62 Capital Project - ClAP Coastal Improvements 127,260.41 CapitalProject-Parkin9Lot 80,543.81 Capital Project _ Pct2 - Stann Repairs 17,796.13 Capital Projects - Road & Brldge Infrastructure 72,599.35 Capllal Projecls. Swan Point Park 5,096.40 FUND NAME Capital Projects - Afrporl Runway Improvements Capital Project- Erner Comm Sys Capital Projecls - Porl Alto Public Beach. Stcnn Repair CapilallrnprovemenlPrujecls Captiallmprovement-Seadrilllibrary Capital Projects-Annex II Capllat ProJect-Annex Renovations Capital Project- Health Depl Renovalions Capital Project - Energy Effeciency/SECO Stimulus CPROJ _ MMC Business Improvement Loan Capilal Pruject-Ma9noiia Beach Jetlyeonslruclion Capital ProJect- Olivia/Port Allo Ambulance ElectionsConlraclServlce Fines and Court Costs Holding Fund MiscellaneousClearifl9 Boot CamplJJAEP Juvenile Probation Construclion(Jall)Series2003-tnterest&Sinklng Cert Of Ob_Courthouse Ren. I&S Fund Series 2004 Cert Of Ob-Courthouse Series 2010 Cert of Ob_Courthouse Series 2012 Calhoun Co. Fees & Fines Capital Projecls - Ocean Drive Improvements TOTAL COUNTY FUNDS We the undersigned County Judge and Commissioners In and for Calh quarterlyreport,fiIedwilhusonthisdayafldhavefoundlhesameto Balance 6/31112 153,687.13 30,848.06 30,384.78 444,758.74 25,510.02 25,755.89 16,141.40 92,879.08 86,365.00 1,500,000.00 144,171.21 600.00 37,165.36 7,847.31 25,449.74 16.97 153,075.01 510,379.82 366,455.64 91,265.82 113,037.99 107,251.54 1.00 29,323,018.49 D.A.ForfeilureFund S.O.NarcoticForfeilures Memorial Medical Center. Operating Memorial Medical Center -Indigent Heallhcare Memorial Medical Center - Refund Imprest Account TOTAL MEMORIAL MEDICAL CENTER FUNDS Drainage Dislrict#6 Drainage District#8 Drainage Dlslric!# 10 OralnageDistrict#11-Mainl.&Operaling DrainageDistrict#11-Reserve TOTAL DRAINAGE DISTRICT FUNDS Cal Co Water Control & Improvement Dis! Cal Co Navigialion DistrIct Frost Bank 15,974.93 13,736.15 2,659,207.86 84.44 5,069.26 2,664,361.56 15,838.66 106,329.35 108,019.46 141,427.74 129,629.34 501,244.55 420,925.87 230,461.84 3,708.51 atwe have madaan examination 01 Ihe County Treasurer's 'i!4'. , ~v , Kenny Finster, Commissioner Pel 4 Ne' Fritsc , Commissioner Pcl3 ~!,~~ TO AND SUBSCRIBED BEFORE ME, COllnty Judge, and County Commissioners of said Calhcun County each respecllvely, on this qth day of ,2012. BEFORE ME, the undersl9ned aulhcrity, on Ihis day personaily appeared Rhonda S. Kokena, County Treasurer of Calhoun County, who says that !he within and foregoing report Is a true and correct accounllng of all monels received by !he County Treasurer as of the date of this report. However, court cosls and fees oollecled and reported may not be current and up-Io.da!e due to non.compliance by other co untyoffices. Of~ A. EJOOt"\\/t':'F\ qth .1"",,,,1.- Rhod,S.Kokeo,.CoooIyTm,"," . r;;~ER\JRVoiiPW_daYOf~,2012 AU~ 0 Q 2012 OAI.HOUN OOUNTY COMMISSION~RS COURT lliV ~c7~ AnltaFrlcke,CountyClerk ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION OFFICE FUND - JULY 2012 CIVIL FUNDS Callotv Fees County Clerk's Fees Recording Probate Civil Total County Clerk's Fees Judge's Fees Probate Civil Total Judge's Fees Probate Fees (Education Fees) Sheriffs Fees Jury Fees Law Library Fees Beer Licenses Appellate Fund (TGC) Court Reporter Fees Civil Indigent Fees Record Managament Fees (County Clerk) Record Management Fees (County) Security Fees (County) Bond Forfeitures Subtotal County Fees $15,383.80 200.00 320.00 $15,903.80 28.00 0.00 28.00 25.00 225.00 22.00 455.00 0.00 65.00 195.00 150.00 2,605.00 75.00 614.00 0.00 $20,362.80 State Fees Judicial Funds (CV$656 + PR$410) Marriage License Fees Birth Certificate Fees Total State Fees SUBTOTAL Overpmt of Filing Fees to be Refunded by Co. Clk. TOTAL CIVIL FUNDS COLLECTED 1 ,066.00 500.00 88.20 1 ,654.20 $22,017.00 $22,017.00 CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre-Trial Diversion TOTAL FUNDS RECEIVED (As per ACS Report) Bank Interest Earned $11,640.10 $33,657.10 TOTAL FUNDS RECEIVED Less Refunds for Overpayment of Filing Fees ADJUSTED FUNDS RECEIVED Plus Re-Deposit of Check from Co. Treas/overpayment-May report (Not recorded In ACS) Less NSF checks (Not recorded in ACS) Co. Cierk Check AMOUNT DUE COUNTY TREASURER I $33,657.10 I ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION (con'!) OFFICE FUND - JULY 2012 DISBURSEMENTS CK# Pavable To Descriotion Amount $0.00 $0.00 $0.00 TOTAL DISBURSEMENTS $0.00 $0.00 BANK RECONCILIATION OFFICE FUND Ending Bank Balance outstanding Deposits** Outstanding Checks.. Plus Other Items** Less Other ltems** Reconciled Bank Balance $0.00 CASH ON HAND. OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposll of NSF Checks Less NSF Checks Ending Book Balance .--..-----..-...-...-.. .-....-....-...-.. .-....-... -...-...-....- ...-...-...-....-...-...-....-...-. $22,494.63 BANK RECONCILIATION. TRUST FUND Ending Bank Balance Outstanding DepositsU outstanding Checksu Reconciled Bank Balance $22,494.63 0.00 0.00 $22,494.63 CASH ON HAND TRUST FUND Beginning Book Balance Funds Received Disbursements/Inactive acc't fee Ending Book Balance $22,494.63 ".See Attached / --1 <I, .'.. ./17, C::r~",~JtG ?~Le> SUBMITTED BY: Anile Fricke, County Clerk ENTERCOURT NAME: ENTER MONTH OF REPORT ENTER YEAR OF REPORT CODE CASH BONDS ADMINISTRA TIClN .FEE - ADMF BREATHALCOHOLTESTING - BAT CONSOLIDATED CqURTCOSTS - ~CC COURTHOUSE SECURITY. CHS CJP CIVIL JUSTICE DATA REPOSITORY FEE - CJDR CORRECTIONAL MANAGEMENT INSTITUTE .CMI CR CHILD SAFETY - cs CHILD.SEATBELT FEE -CSBF CRIME VICTIMS COMPENSATION. CVC DPSC/FAILURETO APPEAR -OMNI -DPSC FUGITIVE APPREHENSION.~ FA GENERALREVENUE~GR GRIM .INDLE<3ALSVCSSUPPORT .IDF JUVENILE CRIME & DELINQUENCY - JCD JUVENILE CASE MANAGER FUND, JCMF JUSTICE COURT PERSONNELTRAINING - JCPT JUSTICE COURT SECURIlY FUND - JCSF JURORSERVICEFEE - JSF LOCAL ARREST FEES ~.lJ\F LEMI LEOA LEGG OCL PARKS & WILDLIFE ARREST FEES~ PWAF STATEARRESTFEES. SAF SCHOOL CRClSSINGICHILPSAFElY FEE- SCF SUBTITLE C- SUBC TABCARRESTFEES-TAF TECHNOLOGY FUND - TF TRAFFIC. TFC TIME PAYMENT. TIME LOCAL & STATE WARRANT FEES - VVRNT COLLECTION SERVICEFEE-MVBA - CSRV DEFENSIVE DRIVING COURSE'-DDG DEFERREDFEE~ DFF DRIVING EXAM FEE-PROV DL FILING FEE - FFEE FILING FEE SMALL Ci-AIMS ,FFSC COPIES!CERTIFED COpiES - CC INDIG!:NT FEE ~ CIFF or INDF JUDGE pAy RAISE FEE -JPAY SERVIGEFEE~,SFEE OUT -QF-COUNTY SERVICE FEE EXPUNGEMENT FEE. EXPG EXPIRED RENEWAL ,EXPR ABSTRACTOFJUDGEMENT- AOJ ALlWRITS'.. WOPI WOE DPS FTA FINE'. DPSF LOCAL FINES.-FINE L1CENSE&:WElc;HTFEES. LWF PARKS & WILDLIFE FINES ..PWF SEATBELT/UNRESTRAINED CHILD FINE ~SEAT . OVERPAYMENT ($10 & OVER) - OVER . OVERPAYMENT(LESS THAN$10) - OVER RESTITUTION~' REST PARKS & WILPLlFE~WATER SAFETY FINES.WSF WCR TOTAL ACTUAL MONEY RECEIVED lYpE: TOTAL WARRANT FEES ENTER LOCAL Wf'RRANTFEESI STATE WARRANT FEES DUE TO OTHERS: DUE TO CCISD.50% of Fine onJV cases DUETO DARESTITUTION FUND REFUND OF OVERPAYMENTS OUT-OF.COUNTY- SERVICE FEE CASH BONDS TOTAL DUE TO OTHERS TREASURERS RECEIPTS FOR MONTH: CA.s~,CtlECKS;:.MJ).~,&..9REDIT',(;p'RDS TOTALTREAS, ,RECEIPTS JUSTICE OF JULY 2012 AMOUNT NO.1 Revised 10/1/2010 AMOUNT 268.51 94;27IRECORO ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT $17424 RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT AMOUNT 0.00 PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT "{tOO PLEASE INCLUDE p, O. REQUESllNG DISBURSEMENT 0.00 PLEASE INCLUDE P. o. REQUESTING DISBURSEMENT 0.00 PLEASE INCLUDE P. o. REQUESTING DISBURSEMENT 0.00 PLEASE INCLUDE P. o. REQUESTING DISBURSEMENT (IF REQUIRED) $0.00 AMOUNT $1~,460AO Calculate from ACTUAL Treasurer's Receipts $13,460.40 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 8/3/2012 COURT NAME: JUSTICE OF PEACE NO.1 MONTH OF REPORT: JULY YEAR OF REPORT: 2012 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45011 FINES 5,337.13 CR 1000-001-44190 SHERIFF'S FEES 495.09 ADMINISTRA T1VE FEES: DEFENSIVE DRIVING 108.90 CHILD SAFETY 0.00 TRAFFIC 120.06 ADMINISTRATIVE FEES 193.80 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 422.76 CR 1000-001-44010 CONSTABLE FEES-SERVICE 300.00 CR 1 000-001-44061 JP FILING FEES 250.00 CR 1000-001-44090 COPIES 1 CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBEL T FINES 0.00 CR 1000-999-20745 DUE TO STATE-CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 418.27 TOTAL FINES, ADMIN. FEES & DUE TO STATE $7,223.25 CR 2670-001-44061 COURTHOUSE SECURITY FUND $261.37 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $0.00 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $261.37 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $323.82 STA TE ARREST FEES DPS FEES 100.20 P&W FEES 0.00 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 100.20 CR 7070-999-20610 CCC-GENERAL FUND 26145 CR 7070-999-20740 CCC-STATE 2,353.06 DR 7070-999-10010 2,614.51 CR 7860-999-20610 STF/SUBC-GENERAL FUND 59.99 CR 7860-999-20740 STF/SUBC-STA TE 1,139.76 DR 7860-999-10010 1,199.75 CR 7950-999-20610 TP-GENERAL FUND 125.06 CR 7950-999-20740 TP-STATE 125.06 DR 7950-999-10010 250.12 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 3.00 CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 57.00 DR 7480-999-10010 60.00 Page1of2 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 81312012 COURT NAME: JUSTICE OF PEACE NO.1 MONTH OF REPORT: JULY YEAR OF REPORT: 2012 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 13.08 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 117.70 DR 7865-999-10010 130.78 CR 7970-999-20610 TUFTA-GENERAL FUND 3.95 CR 7970-999-20740 TUFT A-STATE 7.90 DR 7970-999-10010 11.85 CR 7505-999-20610 JPAY - GENERAL FUND 54.09 CR 7505-999-20740 JPAY - STATE 306.54 DR 7505-999-10010 360.63 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 26.14 CR 7857-999-20740 JURY REIMB. FUND- STATE 235.26 DR 7857-999-10010 261.40 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND OAO CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 3.58 DR 7856-999-10010 3.98 TOTAL (Distrib Req to Oper Aeet) $13,063.03 DUE TO OTHERS (Distrib Req Attehd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT-OF-COUNTY SERVICE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES 0.00 0.00 0.00 0.00 0.00 397.37 0.00 TOTAL DUE TO OTHERS $397.37 Revised 101112010 TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVERI(SHORT) $13,460.40 $13,460.40 $0.00 Page 2 012 '. \~ 07131/2012 Money Distribution Report Page 5 JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT -~--~------------------------------------------------------------------------------------------------------------------------------- The following totals represent Cash and Checks collected Type Code Description Count Retained Disbursed Money-Totals I- . ~J,;> The following totals represent Cash and Checks collected ~)<',JI COST CCC CONSOLIDATED COURT COSTS 39 127.22 1,145.01 1,272.23+ 7p. rs~:; I, 3'1;1,51 COST CHS COURTHOUSE SECURITY 39 111.18 0.00 111.1B t 5.M': 11/..'-1") COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 22 0.20 1.77 1.97 + . If{':: ~.I6' COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 4 0.20 1.80 2.00 COST CVC COMPENSATION TO VICTIMS OF CRIME 4 6.00 54.00 60.00 COST DPSC OMNI 11 108.90 221.10 330.00 COST FA FUGITIVE APPREHENSION 4 2.00 18.00 20.00 <.1,,4 COST IDF INOIGENT OEFENSE FUND 34 5.82 52.39 58.21 t .'J.S3~ COST JCD JUVENILE CRIME AND DELINQUENCY 4 0.20 1.80 2.00 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 4 0.80 7.20 8.00 30.&') COST JCSF JUSTICE COURT SECURITY FUND 34 29.11 0.00 29.11 i- \.7t.= COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 35 17.86 160.78 178.64 t- '05'!:::: 115'l.;}.3 COST JSF JUROR REIMBURSEMENT FEE 35 11.26 101.30 112.56.\. 7,1lb,: II'!. ",::1. COST LAF SHERIFF'S FEE 11 46.75 0.00 46.75 .. lit.a>>.: ,5S.m COST PWAF TEXAS PARKS & WILDLIFE 3 12.00 3.00 15.00 COST SAF OPS 24 B3.02 20.76 103.78 COST SUBC SUBTITLE C 26 34.66 658.52 693.181' 5~q'l=7l.fb,l~ COST H TECHNOLOGY FUNO 38 132.42 0.00 132.42 t- 7.D6~ \i!>~ '~ll' COST HC HC 27 72.32 0.00 72.32 /'" .5, ~<t" 77.1.01_ COST TIME TIME PAYMENT FEE 14 113.82 113.83 227.65 t 8,/5"."0: :l.S:;l .&5 COST WRNT WARRANT FEE 12 600.00 0.00 600.00 FEES CIFF CIVIL INDIGENT FILING FEE 4 1.20 22.80 24.00 FEES CSRV COLLECTION SERVICE FEE 10 1,103.70 0.00 1,103.70 FEES CVFF CIVAL FILING FEE 1 25.00 0.00 25.00 FEES DOC DEFENSIVE DRIVING 4 39.60 0.00 39.60 FEES OF DISMISSAL FEE 2 20.00 0.00 -20.00 FEES OFF DEFERRED FEE 2 203.80 0.00 203.80 FEES DNU DO NOT USE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 ~ 20.00 FEES FFEE F I L1 NG FEE 3 75.00 0.00 75.00 FEES JCMF JUVENILE CASE-MANAGER FEE 23 115.00 0.00 115.00 +5'."$" 10>0.00 FEES SF SERVICE FEE 2 150.00 0.00 150.00 FINE DPSF DPS FTA FINE 4 1,160.00 0.00 1,160.00 ~~Ic$SO FINE FINE FINE 23 2,426.60 0.00 2,426.60 T 1'11.'10; . FINE PWF PARKS & WILDLIFE FINE 2 24.00 136.00 160.00 FINE WSF WATER SAFETY FINE 1 11.10 62.90 74.00 Money Totals 4B 6,890.74 2,782.96 9,673.70 + 3'l~.OO:;I();D/8,70 The following totals represent _ Transfers Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 0 0.00 0.00 0.00 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 0 0.00 0.00 0.00 COST CVC COMPENSATION TO VICTIMS OF CRIME 0 0.00 0.00 0.00 COST DPSC OMNI 0 0.00 0.00 0.00 07/31/2012 Money Distribution Report Page 6 JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT .~------------~---_.---------------------------------------------------------------------------------------------------------------- The following totals represent _ Transfers collected Type Code Description Count Retained Disbursed Money-Totals COST fA fUGITIVE APPREHENSION 0 0.00 0.00 0.00 COST IOf INDIGENT DEfENSE fUND 0 0.00 0.00 0.00 COST JCO JUVENILE CRIME AND OELINOUENCY 0 0.00 0.00 0.00 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0.00 0.00 0.00 COST JCSf JUSTICE COURT SECURITY fUND 0 0.00 0.00 0.00 COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSf JUROR REIMBURSEMENT fEE 0 0.00 0.00 0.00 COST LAf SHERIff'S fEE 0 0.00 0.00 0.00 COST PWAf TEXAS PARKS & WILDLifE 0 0.00 0.00 0.00 COST SAf DPS 0 0.00 0.00 0.00 COST SU8C SUBTITLE C 0 0.00 0.00 0.00 COST Tf TECHNOLOGY fUND 0 0.00 0.00 0.00 COST TfC TfC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT fEE 0 0.00 0.00 0.00 COST WRNT WARRANT fEE 0 D.OO 0.00 0.00 FEES Clff CIVIL INDIGENT fiLING fEE 0 0.00 0.00 0.00 fEES CSRV COLLECTION SERVICE fEE 0 0.00 0.00 0.00 FEES CVff CIVAL fILING fEE 0 0.00 0.00 0.00 FEES DOC DEfENSIVE DRIVING 0 0.00 0.00 0.00 fEES Of DISMISSAL fEE 0 0.00 0.00 0.00 FEES Off DEfERRED fEE 0 0.00 0.00 0.00 FEES DNU DO NOT USE 0 0.00 0.00 0.00 fEES EXRf EXPIRATION RENEWAL fEE 0 0.00 0.00 0.00 FEES ffEE fiLING fEE 0 0.00 0.00 0.00 fEES JCMf JUVENILE CASE-MANAGER fEE 0 0.00 0.00 0.00 FEES Sf SERVICE fEE 0 0.00 0.00 0.00 FINE OPSf DPS fTA fiNE 0 0.00 0.00 0.00 fiNE fiNE fiNE 0 0.00 0.00 0.00 fiNE PWf PARKS & WILDLifE fINE 0 0.00 0.00 0.00 fINE WSf WATER SAfETY fINE 0 0.00 0.00 0.00 Transfer Totals 0 0.00 0.00 0.00 The following totals represent - Jail Credit and Community Service COST CCC CONSOLIDATED COURT COSTS 6 21.70 195.30 217.00 COST CHS COURTHOUSE SECURITY 6 23.00 0.00 23.00 COST CJOO CIVIL JUSTICE DATA REPOSITORY fEE 2 0.02 0.18 0.20 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 1 0.05 0.45 0.50 COST CVC COMPENSATION TO VICTIMS Of CRIME 1 1.50 13.50 15.00 COST DPSC OMNI 2 19.80 40.20 60.00 COST fA fUGITIVE APPREHENSION 1 0.50 4.50 5.00 COST IOf INDIGENT DEfENSE FUND 3 0.60 5.40 6.00 COST JCD JUVENILE CRIME AND DELINQUENCY 1 0.05 0.45 0.50 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 1 0.20 1.80 2.00 COST JCSf JUSTICE COURT SECURITY FUND 5 5.00 0.00 5.00 COST JPAY JPAY DISTRICT JUDGE PAY RAISE fEE 5 2.60 23.40 26.00 COST JSf JUROR REIM8URSEMENT fEE 5 1.50 13.50 15.00 COST LAf SHERiff'S fEE 3 15.00 0.00 15.00 07/31/2012 Money Distribution Report JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT Page 7 ---------------~------~--~-----------------------------------------------------------------------~---------------------------------- The following totals represent - Jail Credit and Conmunity Service Type Code Description COST COST COST C05T COST COST COST FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES FEES FINE FINE FINE FINE PWAF SAF SU8C TF TFC TIME WRNT CIFF CSRV CVFf DOC DF DFF ONU EXRF FFEE JCMF SF DPSF FINE PWF WSF TEXAS PARKS & WILDLIFE DPS SUBTITLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE CIVAL FILING FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE DO NOT USE EXPIRATION RENEWAL FEE FILING FEE JUVENILE CASE-MANAGER FEE SERVICE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE WATER SAFETY FINE The following totals represent - Credit Card Payments Credit Totals COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST FEES CCC CHS CJOD CMI CVC OPSC FA IDF JCD JCPT JCSF JPAY JSF LAF PWAF SAF SU8C TF TFC TIME WRNT CIFf CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERIFF'S FEE TEXAS PARKS & WILDLIFE OPS SU8T ITLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE Count o 3 4 6 4 3 6 o 6 o o o o 1 o o 2 o 1 6 o o 7 2 2 2 o o o o 2 o o 2 2 2 2 o o 2 2 2 1 o o Retained 0.00 12.00 6.00 24.00 12.00 37.50 300.00 0.00 456.30 0.00 0.00 0.00 0.00 0.60 0.00 0.00 10.00 0.00 290.00 580.80 0.00 0.00 1,820.72 7.06 5.29 0.02 0.00 0.00 0.00 0.00 0.35 0.00 0.00 1.76 1.06 0.71 8.82 0.00 0.00 2.65 7.06 5.29 12.50 0.00 0.00 Disbursed Money-Totals 0.00 3.00 114.00 0.00 0.00 37.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 456.58 63.52 0.00 0.16 0.00 0.00 0.00 0.00 3.18 0.00 0.00 0.00 9.53 6.35 0.00 0.00 0.00 50.29 0.00 0.00 12.50 0.00 0.00 0.00 15.00 120.00 24.00 12.00 75.00 300.00 0.00 456.30 0.00 0.00 0.00 0.00 4.00 0.00 0.00 10.00 0.00 290.00 580.80 0.00 0.00 2,277.30 70.58 5.29 0.18 0.00 0.00 0.00 0.00 3.53 0.00 0.00 1.76 10.59 7.06 8.82 0.00 0.00 52.94 7.06 5.29 25.00 0.00 0.00 07/31/2012 Money Distribution Report Page 8 JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT --------- -------------------------------------.------------------------------------------------------------------------------------- The following totals represent - Credit Card Payments Type Code Description Count Retained Disbursed Money-TotaLs FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES CVFF CIVAL FILING FEE 0 0.00 0.00 0.00 FEES DOC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES OF DISMISSAL FEE 0 0.00 0.00 0.00 FEES OFF DEFERRED FEE 0 0.00 0.00 0.00 FEES DNU DO NOT USE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE-MANAGER FEE 1 5.00 0.00 5.00 FEES SF SERVI CE FEE 0 0.00 0.00 0.00 FINE OPSF DPS FTA FINE 0 0.00 0.00 0.00 FINE FINE FINE 1 141.90 0.00 141.90 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00 Credit TotaLs 2 199.47 145.53 345.00 The following totals represent Combined Money and Credits COST CCC CONSOLIDATED COURT COSTS 47 155.98 1,403.83 1,559.81 COST CHS COURTHOUSE SECURITY 47 139.47 0.00 139.47 COST CJOO CIVIL JUSTICE DATA REPOSITORY FEE 26 0.23 2.12 2.35 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 5 0.25 2.25 2.50 COST CVC COMPENSATION TO VICTIMS OF CRIME 5 7.50 67.50 75.00 COST DPSC OMNI 13 128.70 261.30 390.00 COST FA FUGITIVE APPREHENSION 5 2.50 22.50 25.00 COST !OF INDIGENT DEFENSE FUND 39 6.77 60.97 67.74 COST JCO JUVENILE CRIME AND DELINQUENCY 5 0.25 2.25 2.50 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 5 1.00 9.00 10.00 COST JCSF JUSTICE COURT SECURITY FUND 41 35.87 0.00 35.87 COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 42 21.52 193.71 215.23 COST JSF JUROR REIMBURSEMENT FEE 42 13.46 121.16 134.62 COST LAF SHERIFF'S FEE 16 70.57 0.00 70.57 COST PWAF TEXAS PARKS & WILDLIFE 3 12.00 3.00 15.00 COST SAF OPS 27 95.02 23.76 118.78 COST SU8C SUBTITLE C 32 43.31 822.81 866.12 COST TF TECHNOLOGY FUND 46 163.48 0.00 163.48 COST TFC TFC 33 89.61 0.00 89.61 COST TIME TIME PAYMENT FEE 18 163.82 163.83 327.65 COST WRNT WARRANT FEE 18 900.00 0.00 900.00 FEES CIFF CIVIL INDIGENT FILING FEE 4 1.20 22.80 24.00 FEES CSRV COLLECTION SERVICE FEE 16 1,560.00 0.00 1,560.00 FEES CVFF CIVAL FILING FEE 1 25.00 0.00 25.00 FEES DOC DEFENSIVE DRIVING 4 39.60 0.00 39.60 FEES OF 01 SMI SSAL FEE 2 20.00 0.00 20.00 FEES OFF DEFERRED FEE 2 203.80 0.00 203.80 FEES ONU DO NOT USE 1 0.60 3.40 4.00 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 FEES FFEE F I LI NG FEE 3 75.00 0.00 75.00 07131/20'12 Money Distribution Report JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT Page 9 --~----------_.-------------------------------------------------------------------------------------------------------.------------- The following totals represent Combined Money and Credits Type Code Description Count Retained Disbursed Money-Totals FEES JCMF JUVENILE CASE-MANAGER FEE 26 130.00 0.00 130.00 FEES SF SERVICE FEE 2 150.00 0.00 150.00 FINE OPSF OPS FTA FINE 5 1,450.00 0.00 1,450.00 FINE FINE FINE 3D 3,149.30 0.00 3,149.30 FINE PWF PARKS & WILDLIFE FINE 2 24.00 136.00 160.00 FINE WSF WATER SAFETY FINE 1 11.10 62.90 74.00 Report Totals 57 8,910.91 3,385.09 12,296.00 07/31/2012 Money Distribution Report Page 10 JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT ---------------------------~----------------------------------------------------------------------------------------------.--------- DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS RESTITUTION OTHER TOTAL 00-00-0000 Cash & Checks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all CoLlections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Camm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards &' Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carnm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Corom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 328.00 258.00 0.00 0.00 0.00 0.00 586.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 328.00 258.00 0.00 0.00 0.00 0.00 586.00 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Checks collected 3,492.60 3,819.00 1,776.10 0.00 0.00 0.00 9,087.70 Jail Credits & Comm Service 870.80 936.20 470.30 0.00 0.00 0.00 2,277.30 Credit Cards & Transfers 141.90 198.10 5.00 0.00 0.00 0.00 345.00 Total of all Collections 4,505.30 4,953.30 2,251.40 0.00 0.00 0.00 11,710.00 TOTALS Cash & Checks Collected 3,820.60 4,077.00 1,776.10 0.00 0.00 0.00 9,673.70 Jail Credits & Comm Service 870.80 936.20 470.30 0.00 0.00 0.00 2,277.30 Credit Cards & Transfers 141.90 198.10 5.00 0.00 0.00 0.00 345.00 Total of all Collections 4,833.30 5,211.30 2,251.40 0.00 0.00 0.00 12,296.00 07/31/2012 Money Distribution Report JUDGE GARY W. NOSKA JP#3 JULY 2012 MONTHLY REPORT Page 11 OATE PAYMENT-TYPE -~-----------------~----------------------------------------------------------------------------------------.----------------------- OTHER TOTAL State of Texas Quarterly Reporting TotaLs Description State Comptroller Cost and Fees Report Section I: Report for Offenses committed 01-01-04 Forward 09-01-01 - 12-31-03 08-31-99 - 08-31-01 09-01-97 - 08-30-99 09-01-91 - 08-31-97 Ba; l Bond Fee DNA Testing Fee - Convictions DNA Testing Fee - Comm supvn DNA Testing Fee - Juvenile EMS Trauma Fund (EMS) Juvenile Probation Diversion Fees Jury Reimbursement Fee Indigent Defense Fund Moving Violation Fees State Traffic Fine Section II: As Applicable Peace Officer Fees Failure to Appear/Pay Fees Judicial Fund - Const County Court Judicial Fund - Statutory County Court Motor Carrier Weight Violations Time Payment Fees Driving Record Fee Judicial Support Fee Report Sub Total State Comptroller Civil Fees Report CF: Birth Certificate Fees CF: Marriage license Fees CF: Declaration of Informal Marriage CF: Nondisclosure Fees CF: Juror Donations CF: Justice Court Indig Fi ling Fees CF: Stat prob Court Indig Filing Fees CF: Stat prob Court Judie Filing Fees CF: Stat Cnty Court Indig Filing Fees CF: Stat Cnty Court Judie Filing Fees CF: Cnst Cnty Court Indig Filing Fees CF: Cnst Cnty Court Judic Filing Fees CF: Dist Court Divorce & Family Law CF: Dist Court Other Divorce/Family law CF: Dist Court Indig legal Services CF: Judicial Support Fee Report sub Total Total Due For This Period FINES COURT-COSTS Count 49 12 o o o o o o o o o 37 36 24 28 27 11 o o o 15 o 37 276 o o o o o 4 o o o o o o o o o o 4 280 FEES BONDS RESTITUTION Collected Retained 1,354.81 80.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 119.62 61.74 2.15 746.12 135.48 8.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11.96 6.17 0.21 37.31 118.78 330.00 0.00 0.00 0.00 252.65 0.00 189.23 3,255.10 95_02 108.90 0.00 0.00 0.00 126.32 0.00 18.92 548.29 0.00 0.00 0.00 0.00 0.00 24.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0_00 0.00 0.00 24.00 0.00 0.00 0.00 0.00 0.00 1.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.20 3,279.10 549.49 Disbursed 1,219.33 72.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 107.66 55.57 1.94 708.81 23.76 221.10 0.00 0.00 0.00 126.33 0.00 170.31 2,706.81 0.00 0.00 0.00 0.00 0.00 22.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22.80 2,729.61 PAYROLL: Calhoun County Treasurer's Office presented Payroll for the month of July, 2012. Payroll dated the 6th day of July, 2012 was for $222,550.97. Payroll dated the 31"' day of July, 2012 was $217,592.12. The total amount approved for the month of July, 2012 is $440,143.09. A Motion to approve payroll for the month of July, 2012 was made by Commissioner Fritsch and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2012 MONTH/ JULY Payroll through 07-06-12 $ 222,550.97 Payroll through 07-31-12 $ 217,592.12 I APPROVED TOTAL PAYROLL $ 440,143.09 The items listed above have been pre-approved by all Department Heads and I certify that fnnds are available to pay the obligations. Ice tiCy that the ab is trne and correct to the best of my knowledge this the U'l<> day of l.lbt ,2012. RH NDA S. KOKENA, CALHOUN COUNTY TREASURER ACCEPTED AND APPROVED THIS THE qltJ. DAY OF Aticlu~1- ,2012 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LA V ACA, TEXAS 77979. APPROVED AUG 0 9 2012 CALHOUN COUNTY COMMISSIONERS COURT PRE-APPROVE EXPENDITURES BY INCUMBENT COUNTY OR PRECINCT OFFICER(S) UNDER COUNTY'S POLICY OF COMPLIANCE WITH LGC 130.908: List of expenses totaling $43,434.08 were presented by the Calhoun County Sheriff's Office. List of expenses totaling $42,001.43 were presented by the Calhoun County Adult Detention Center. A Motion to approve expenditures for the Calhoun County Sheriff's Office and the Calhoun County Adult Detention Center was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Adult Detention Center Bills to be approved on August 9, 2012 Vendor Description Amount Radiology Unlimited Inmate Medical 415.00 Wal-Mart Mise Supplies 100.00 Wal-Mart Office Supplies 145.82 Downtown Cleaners Uniforms 96.00 Credit Card Center Meal Allowance 2359.01 Credit Card Center Lodging 3234.00 Credit Card Center Office Supplies 30.00 Credit Card Center Dues 50.00 Pitney Bowes Purchase Power Postage 250.81 Memorial Medical Center Inmate Medical 14806.00 Cintas First Aid & Safety Infirmary Supplies 338.97 Ben Keith Co Groceries 6628.65 Codex Mise Supplies 1506.61 ICS Inmate Supplies 943.98 HEB Groceries 669.44 HEB Inmate Supplies 51.29 HEB Mise Supplies 54.00 Gulf Coast Paper Jail Maintenance 350.00 Gulf Coast Paper Mise Supplies 821.92 Gulf Coast Paper I nmate Supplies 794.02 Matera Jail Maintenance Supplies 400.00 Matera Mise Supplies 400.00 Quill Office Supplies 986.52 Hill Country Dairy Groceries 716.54 Glove Planet Mise Supplies 1340.00 Calhoun County Adult Detention Center Bills to be approved on August 9, 2012 Vendor Description Amount Walgreens . Inmate Medical 507.67 FEDEX Postage 154.02 Cooks Correctional Mise Supplies 288.66 Strictly Business Office Supplies, 152.50 Gus George Academy Training Registration 400.00 Texas Correctional Industries Inmate Supplies 1000.00 Quartermaster Uniforms 1000.00 Verizon Telephone Services 20.00 Downtown Cleaners Uniforms 96.00 Hobart Service Jail Maintenance 812.00 Dive Zone Scuba Jail Maintenance 82.00 42001.43 ~.l Vendor Description Amount G.T Distributors Uniforms 125,00 Quill Office Suppiies 1364.53 Wal-Mart Misc Supplies 223.40 Wal-Mart Office Supplies 180.53 Downtown Cleaners Uniforms 128.00 Credit Card Center Meal Ailowance 2160.56 Credit Card Center Travel Out of County 8062.90 Credit Card Center Dues 25.00 Credit Card Center Law Enforcement Supplies 119.90 Credit Card Center Fuei 3258.32 Credit Card Center Misc Service 399.98 Credit Card Center Mlsc Supplies 60.00 Credit Card Center Capital Outlay 269.99 Sheil Fuel 3000.00 Pitney Bowes Purchase Power Postage 250.81 Bruce's Auto Repair Vehicie Repairs 1551.96 Bruce's Auto Repair Mise Service 66.00 Announcements Plus Too Office Supplies 2406.00 Clntas Mise Supplies 71.00 Aqua Beverage Company Mise Supplies 136.51 Exxon Fuel 10000.00 Cintas First Aid & Safety Mise Supplies 561.80 Firestone of Port Lavaca Vehicle Repairs 1104.09 Great North American Co. Law Enforcement Supplies 1027.09 Napa Vehicle Repairs 140.06 Calhoun County Sheriffs Office Bills to be approved on August 9, 2012 Vendor TriWholesale Quill Detar Heallhcare System American Tire Distributors Chevron Main Street Shipping Eclipse HEB HEB Autozone Calhoun County Sheriff's Office Bills to be approved on August 9, 2012 Description Amount Vehicle Repairs 337.88 Office Supplies 750.00 Emergency Medical Services 1133.64 Tires 1058.80 Fuel 3000.00 Postage 130.35 Uniforms 120.00 Office Supplies 100.00 Misc Supplies 100.00 Misc Supplies 9.98 43434.08 BILLS: Claims totaling $1,011,949.86 were presented by the Calhoun County Treasure's Office and after reading and verifying same a motion to approve the bills and that all said claims are approved for payment was made by Commissioner Fritsch and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Claims totaling $21,333.70 were presented by the Calhoun County Sheriff's Office and after reading and verifying same a motion to approve the bills and that all said claims are approved for payment was made by Commissioner Fritsch and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. August 9, 2012 2012 APPROVAL LIST 34 COMMISSIONERS COURT MEETING OF 08/09/12 BALANCE BROUGHT FORWARD FROM PAGE 33 $ 281,781.50 FICA PIR $ 30,729.98 MEDICARE PIR $ 8,568.72 FWH PIR $ 29,281.53 AFLAC PIR NATIONWIDE RETIREMENT SOLUTIONS PIR $ 2,904.98 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT PIR $ 1,019.54 ALLIED WASTE SERVICES AlP $ 510.24 ATKINS NORTH AMERICA AlP $ 5,035.35 CABLE ONE AlP $ 271.96 CAHOUN COUNTY GENERAL FUND AlP $ 10,612.14 CALHOUN COUNTY OPERATING ACCT (TRANSFER FROM MM) AlP $ 550,000.00 CITY OF POINT COMFORT AlP $ 76.75 CITY OF PORT LA V ACA AlP $ 4,219.10 CITY OF SEADRIFT AlP $ 365.08 CENTERPOINT ENERGY AlP $ 72.91 GBRA AlP $ 166.64 GREEN DIAMOND DISTRIBUTORS AlP $ 96.53 JACKSON ELECTRIC COOP, INC. AlP $ 418.59 LA WARD TELEPHONE EXC.INC. AlP $ 278.33 STATE COMPTROLLER AlP $ 79,037.67 VERIZON SOUTHWEST AlP $ 1,978.48 VICTORIA ELECTRIC CO-OP AlP $ 2,773.90 WAL-MART AP $ 107.36 WASTE MANAGEMENT AlP $ 1,642.58 TOTAL AMOUNT FOR APPROVAL $ 1,011,949.86 [-< f!1 "" ~ ~~ ~~~ ~~~ 8'~ ~ u~~ Z " P " , o f8 5~~ ~ CJ -0 11 o " d ~] g g ClZ ~ -0 ~ U ~ {l Cl " o 'p 0. 'C o . 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" " " 0 , 0 0 2 '" " z z ~ il CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LA V ACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: DONATION TO THE CALHOUN COUNTY SHERIFF'S OFFICE MOTIVATION FUND DATE: AUGUST 2, 2012 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR AUGUST 9, 2012 . Consider and take necessary action to accept a donation of$11.06 From Teryl W. Taylor and Kristi S. Taylor to the Calhoun County Sheriffs Office Motivation Fund. Sincerely, (J~IJ ~ B.B. Browning Calhoun County Sheriff ACCEPT DONATION OF $11.06 FROM TERYL W. TAYLOR AND KRISTI S. TAYLOR TO CALHOUN COUNTY SHERIFF'S DEPARTMENT MOTIVATION FUND: A Motion to accept the donation was made by Commissioner Lyssy and seconded by Judge Pfiefer. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE DISTRICT ATTORNEY'S OFICE AS SALVAGE: Shannon Salyer in the District Attorney's Office requested that the following items be declared as salvage: 1. Dell PC: 2. Dell PC: 3. Dell pc: 4. Printer - HP DeskJet 6980: 5. Monitor NEC: 6. LG Monitor: 7. AOI Monitor: Serial Number 3GQCF61 Serial Number 289HUCl Serial Number CQJ4JOl Serial Number MY71M943FY Serial Number 3902C553 Serial Number 809UXRF19470 Serial Number 2TDGC01GM502010336 A Motion to declare District Attorney office Items as salvage was made by Commissioner Fritsch and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 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'0 ~ 0>"'0 w =w III cLOCOI'- " c rr ~C ~ :E 1'0 "l C ~ PUBLIC DISCUSSION: Galen Johnson with the Olivia/Port Alto Volunteer Fire Department: The City and County Fire Departments have been working on a draft of the Insurance Services Office (ISO) rating. The new rating will change people's insurance rates within a five (S) mile radius of the fire departments which will be a considerable amount of savings for residents. This will go into effect November 1, 2012. The ratings are different for different areas of the county. Calhoun County is the first full county in the State of Texas to have a rating. Court was adjourned at 11:20 A.M.