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2014-10-09
Regular October 2014 Term Held October 9, 2014 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this 9th day of October, A.D., 2014 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael Pfeifer County Judge Roger Galva Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Farleigh Sutton Deputy Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. REPORT FROM MEMORIAL MEDICAL CENTER: Jason Anglin, CEO Memorial Medical Center: Mr. Anglin stated for the month of August the hospital had a positive financial month with a net income of $23,777, increasing the net income for the year to $558,723. This past month they received their state survey; State surveyors came out to do the hospitals Medicare survey and the survey went very well. The surveyor's however did find two minor deficiencies, one of which was in a storage room where the shelving was too close to the ceiling, so they had to cut down some shelving to fix it. As for the Clinic Project, they just had a special board meeting where the guaranteed maximum price was approved, therefore sometime in the next 30 days they will be breaking ground on this project. Diane Moore, CFO Memorial Medical Center: Ms. Moore stated their volume was up in a few areas in August but is much higher for September. She stated there have been a lot of private pay bills still coming through. Cash bonds increased for the month of August and are back up to an overall cash of $3,000,000; it was down at the end of July. The Virtual Pharmacy, one of the big projects that was started back in January, went live in July and the net revenue so far on the project is about $30,000 just in the last couple of months. Memorial Medical Center - Port Lavaca, Texas CEO Report September 18, 2014 Financial Results: In September we had a Net Income of $23,777 increasing the Net Income for the year to $558,723. UPL Program / Waiver 1115 Program - We have on the agenda for Diane to present an update on the Waiver program. This month the State hosted the Statewide learning collaborative. We also received notification and we completed our IGT for final distribution of the DSH program for 2013. With this our IGT was $100,551.31 and we will receive a payment of $247,054.83 We are also exploring participation in another UPL program. New Clinic Proiect Early next week we will meet with K&T Construction regarding the bid process. We are scheduling a construction committee to review with K&T next week and after committee review I anticipate scheduling a special board meeting potentially the week of the September 29t6 Information on Board Items: 1. Presentation of Reimbursement 101 for Department Leaders— Recently our department managers attended a webinar regarding reimbursement education. We will share highlights of the presentation with the board. 2. Presentation of Studer Expense Goals- Diane will do a summary presentation on departmental expense goals. 3. Presentation of Waiver 1115 Program Update — Diane will present an update on the Waiver 1115 program. Jason Anglin, CEO Memorial Medical Center Memorial Medical Center Financial Report For the Month of: August 2014 Overview: The hospital's bottom line for August was a profit of $23,777. The fiscal year to date total net income is $558,723. August's month was driven by: • Overall Volume was up from July in MMC Clinic, Women's Clinic Visits, Radiology, and Respiratory • Overall Volume was down in Admissions, ER Visits, Outpatient visits, Specialty Clinic Visits, Surgery and Laboratory • Surgery volume was down from July, 89 in August compared to 108 in July • ER visits were down from July, 854 in August compared to 928 in July • ER Private Pay as a percentage of revenue was up from July to 26.8% as compared to 24.4% - Total ER Private Pay for August $408,834 Statistics: Overall volume was down for Inpatient Admissions, but the total patient days were higher than July — so the Inpatient Revenue was up. The revenue was down for ER and Outpatient. Average daily census was up 1.5% to 13.03 from 12.84 in July. ER volume was down 8% with 854 visits, in comparison to July's 928. Hospital outpatient visits were down slightly at .1%with 2,036 visits. Radiology Procedures increased to 1,434 in August, from July's of 1,376 an increase of 58 procedures, an increase of 4%. The total of laboratory procedures decreased for August to 26,373 compared to July's 28,963, a decrease of 8.9%. The number of babies born at Memorial Medical Center in August was 6. The total newborns born at Memorial Medical Center for 2014 is 81, which is an increase of 14 babies compared to 2013. Balance Sheet Highlights: Bank Accounts Overall cash increased from $2,392,577 to $3,157,809. Cash funds consist of $1,239,702 in operating cash, $268,106 in Private Waiver 1115 Clearing Account, $1,150,001 in MMC Clinic Construction and $500,000 in CD investments. This provides total cash on hand of 53.9 days of cash on hand. Excluding the Private Waiver 1115 Clearing Account funds and the MMC Clinic Construction, the day's cash on hand equals 30.7 days Accounts Receivable A/R aggregated $9,117,065, which decreased from the prior month by $810,405. Gross revenue tied up in accounts receivable decreased from 53.9 to 50.1 days. Net accounts receivable was $2,452,587, which is less than the prior month by $368,720. Net accounts receivable days decreased from 45.9 days to 41.1 days. Accounts Receivable —Other The total in this account is $1,779,787 most of this consists of the DSRIP component of the Waiver program and the Uncompensated Care program in the amount of $1,699,729. There is also a receivable due from the State for the Trauma fund in the amount of $28,980. The remaining balance is due to both Indigent funds and Patient refunds that need to be reviewed and posted. Receivable Est. P Party Paver Settlements Our books reflect a net due from third party payers of $152,216. A portion of this is due from FY2013 in the amount of $243,550, this is based on the filed cost report. We also show an amount due to Medicare for FY2014 in the amount of $389,622, this is based on the mini -cost report. Also included are monies due from Uncompensated UC Waiver funds from DY2013 in the amount of $296,937. Lastly, there is also a small receivable due from the Anesthesiology group in the amount of $1,350, this is to be refunded. LIABILITIES Accounts Payable The hospital owed $492,211 to vendors for open accounts payable at the end of the month. This is less than the prior month by $288,038. Accrued Expenses Our books reflect accruals for payroll taxes and amounts due employees for benefit hours. These items total $889,228. Accrue expenses were up $18,779 from the prior month. Accrued Intergovernmental Transfers Our books reflect accruals of $758,212 for UCC payments and to support the Private Uncompensated Care program. Accounts Payable SOH —Our books reflect $15,477 for expected collections on professional fees to be remitted to SOH under the Private Uncompensated Care program. Notes Payable The hospital has a note payable to Calhoun County for $500,000. This amount was borrowed in 2011 to purchase CT, Nuclear Medicine, and other equipment under operating leases. Leases Payable The hospital has $611,496 in outstanding capital leases classified $305,241 as current and $306,255 longterm debt. Current Ratio The ratio between our current assets and current liabilities was 2.81. For Critical Access Hospitals the benchmark target is 2.3. Income Statement: Gross patient revenue showed a decrease of $385,111 from July 2014. Our total revenue was $5,539,221. We also have had an increase in Self Pay/Uninsured in the amount of $308,513 in the first 8 months of 2014. Revenue Deductions were at 68.5% compared to 66.1% for the year. The increase in the Revenue deduction is due to the continuing increase in the Bad Debt. The Emergency Department Private Pay charges were 57.1% of the total, the total Private Pay charges for August was $630,601. Total expenses were lower than July by $59,510. This was driven by: • Payroll cost were up by $105 • Benefits and PR Taxes cost were up by $21,807 • Professional Fees were down by $33,493 • Purchased Services were up by $2,874 • Supplies were down $70,411, 11.9% of Net Patient Revenue • Insurance was up by $2,078 • Utilities were up $412 • Other Expenses were by $17,118 o mmm m o� d o nNm m � N oim m a ° o� tt N � � •- � � r N ry w n m .- o� m m n S b m�' nae9 mho o $" 'n Y N mm m nm 6 m a o N o y oy i° ry J 3 a E n m. R $n$ qmy 02 2 n LL w F N 0 OT w U JF K} O ° Tw Q GI ¢ ° K N U O ,^ n 33 ZW Z. z I- Q OR i¢ Z ¢} f d Z n z w J � Z. � Z. U� V a k'��o a;¢ �>ttarco rco aao QQ jk'a>>rcorcm� -1- N W W N 5 � a N m f K W K W tt W m w W W F Memorial Medical Center Income Statement For the Month Ended August 31, 2014 Current Period Revenue Fiscal Year To Date Actual This Budget This Month Month Last Year Actual YTD Budget YTD Last Year YTD $1,306,162 $1,347,074 $1,281,064 Inpatient Revenues $10,194,298 $10,776,592 $10,029,322 $2,376,703 $4,223,480 $3,719,943 Outpatient Revenues $18,049,902 $33,787,840 $26,667,732 $1,556,356 $0 $0 ER Revenues $13,200,364 $0 $0 $5,239,221 $5,570,554 $5,001,007 Total Patient Revenue $41,444,664 $44,564,432 $36,697,054 Revenue Deductions $3,053,603 $2,229,163 $2,655,983 Contractuals $21,064,108 $17,833,304 $17,044,204 $132,344 $88,598 $99,641 Charity $707,091 $708,784 $696,168 $85,658 $41,356 $50,005 Indigent Care $309,694 $330,848 $497,663 -$155,466 $0 -$35,000 DSHANaiver -$1,151,853 $0 -$280,000 $473,468 $835,578 $830,393 Bad Debt $6,463,999 $6,684,624 $5,571,930 $3,589,607 $3,194,695 $3,601,022 Total Revenue Deductions $27,393,039 $25,557,560 $23,529,965 $1,649,614 $2,375,859 $1,399,985 Net Patient Revenue $14,051,526 $19,006,872 $13,167,088 $19,293 $40.158 $34,782 Other Operating Revenue $378,443 $321,264 $483,375 $1,668,907 $2,416,017 $1.434.767 Total Operating Revenue $14,429,968 $19,328,136 $13,650,464 Current Period Actual This Budget This Month Month Last Year $739,631 $859,717 $694,398 $178,989 $248,344 $150,222 $357,200 $642,439 $351,137 $158,029 $158,200 $120,259 $196,121 $277,189 $262,212 $4,450 $5,065 $4,571 $46,725 $46,849 $29,990 $77,905 $76,948 $75,273 Operating Expenses Salaries & Wages Employee Benefits & PR Taxes Professional Fees Purchased Services Supplies Insurance Utilities Depreciation Fiscal Year To Date Actual YTD Budget YTD Last Year YTD $5,649,058 $6,877,736 $5,444,336 $1,549,456 $1,986,752 $1,588,824 $2,729,054 $5,139,512 $2,767,499 $1,131,385 $1,265,600 $1,233,776 $1,872,619 $2,217,512 $1,799,844 $35,340 $40,520 $31,920 $346,099 $374,792 $295,442 $614,133 $615,584 $625,065 $1,832,989 $2,428,014 $1.767,847 Total Expenses $14,400,940 19,424,112 $14,357,557 -$164,082-$11,997-$333,080 Net Operating Income/ (Loss) $29,028-$95,976-$707,093 Non Operating Income / (Exp) $74 $291 -$614 Investment Income $354 $2,328 $4,125 -$1,847 -$1,333 -$1,205 Interest Expense -$12,741 -$10,664 -$11,121 $0 $2,558 $100 Contributions and Grants $610 $20,464 $100 -$60,881 -$459,853 $129,986 IGT Expense -$887,626 -$3,678,824 -$1,350,000 $250,513 $512,002 $260,809 Service Contribution by SOH $1,429,098 $4,096,016 $1,978,928 $187,869 $53,665 $389,076 Total Non -Operating Revenue $529,695 $429,320 $622,032 $23,777 $41,668 $55,996 Total Net Income / (Loss) $558,723 $333,344-$85,061 '2- Memorial Medical Center Accounts Receivable Aug-14 Aging 0 - 30 1 31-60 1 61-90 1 91-120 1 121-150 1 151-180 1 181-365 1 Tolsl Gross I % Over 120 Days Total Jan-14 4,067,457 1,695,136 1,318,974 855,896 380,365 182,075 817,820 9,317,723 14.8% Feb-14 4,154,944 1,924,441 1,264,744 1,077,415 546,042 318,746 881,547 10,167,879 17.2% Mar-14 3,856,422 1,669,853 1,325,909 586,314 294,165 334,484 852,859 8,920,006 16.6% Apr-14 4,096,187 1,726,119 1,102,525 726,306 410,228 207,989 890,976 9,160,328 16.5% May-14 4,128,001 1,917,931 1,242,596 846,267 689,093 340,050 985,411 10,149,349 19.8% Jun-14 4,413,610 1,830,486 1,493,096 822,851 440,826 400,953 919,768 10,321,590 17.1% Jul-14 3,851,602 1,903,191 1,397,299 976,109 422,944 220,639 1,037,530 9,809,313 17.1% Aug-14 3,762,257 1,655,095 1,259,442 672,653 521,105 219,938 870,940 8,961,430 18.0% Medicare Jan-14 1,685,509 259,663 130,718 57,973 34,866 23,056 56,056 2,247,839 5.1% Feb-14 1,814,259 327,432 136,171 53,457 18,861 17,614 42,629 2,410,423 3.3% Mar-14 1,662,998 229,723 159,734 106,544 28,002 14,995 42,123 2,244,119 3.8% Apr-14 1,766,935 301,289 165,905 120,389 64,308 24,307 57,130 2,500,263 5.8% May44 1,839,296 352,421 - 162,330 67,413 104,651 33,659 50,054 2,609,824 7.2% Jun-14 1,962,250 450,445 241,737 115,389 61,530 91,020 55,590 2,977,961 7.0% Jul-14 1,480,178 476,703 260,241 249,734 70,868 44,413 94,122 2,676,259 7.8% Aug.14 1,578,916 289,160 241,151 72,454 67,186 37,773 125,203 2,411,843 9.5% Medicaid Jan-14 486,543 157,143 90,007 123,129 87,511 26,771 16,859 987,963 13.3% Feb-14 502,824 203,167 59,051 62,803 89,385 77,039 32,111 1,026,380 19.3% Mar-14 437,607 140,382 70,425 45,588 30,592 69,691 74,125 868,410 20.1% Apr-14 405,788 127,980 56,142 28,865 30,613 6,983 58,664 715,036 135% May-14 409,280 115,190 56,845 30,197 27,574 1,103 62,089 702,278 12.9% Jun-14 455,109 82,187 47,258 12,371 19,091 20,351 25,214 661,581 9.8% Jul-14 527,772 73,741 41,535 12,594 7,146 557 38,673 702,018 6.6% Aug-14 533,632 139,297 40,613 16,783 10,470 2,385 39,485 782,665 6.7% BCBS Jan-14 479,463 187,938 47,230 18,638 19,454 1,346 1,125 755,194 2.9% Feb-14 572,505 153,838 73,302 37,177 12,874 11,255 3,991 864,942 3.3% Mar-14 554,772 243,439 87,279 33,046 15,859 14,030 19,057 967,482 5.1% Apr-14 526,498 - 106,862 46,048 26,420 17,928 10,142 9,225 743,123 5.0% May-14 484,606 90,796 52,341 19,221 16,712 7,568 8,546 679,790 4.8% lun-14 675,265 79,489 41,821 28,081 990 11,223 7,010 843,879 2.3% Jul-14 555,195 131,470 28,559 29,425 6,032 2,023 9,787 762,490 2.3% Aug-14 515,328 116,914 92,569 22,816 4,455 3,138 13,046 768,166 2.7% Commercial Jan-14 658,137 389,891 183,782 118,352 66,747 16,510 61,349 1,494,768 9.7% Feb-14 666,807 348,452 213,251 105,514 59,286 44,450 51,720 1,499,480 10.4% Mar-14 624,394 351,451 167,843 109,119 45,650 57,191 76,346 1,431,994 12.5% Apr-14 746,645 375,265 137,998 56,690 65,977 33,805 115,032 1,531,411 14.0% May-14 767,338 384,267 143,725 89,932 38,825 60,583 129,422 1,614,092 14.2% Jun-14 745,195 331,587 98,370 75,039 44,442 40,357 157,607 1,492,597 16.2% Jul-14 779,168 301,413 119,831 55,522 49,471 23,099 167,662 1,496,167 16.1% Aug-14 674,759 323,068 93,886 116,932 46,519 19,144 30,222 1,304,530 7.4% Private Pay Jan-14 757,806 700,501 867,238 537,805 171,787 114,392 682,430 3,831,960 25.3% Feb-14 598,549 891,552 782,969 818,464 365,636 168,388 751,096 4,376,654 29.4% Mar-14 576,651 704,858 840,628 292,017 174,062 178,577 641,208 3,408,001 29.2% Apr-14 650,321 814,723 696,431 493,941 231,403 132,752 650,923 3,670,495 27.7% May-14 627,481 975,257 827,355 639,504 501,331 237,137 735,300 4,543,365 32.4% Jun-14 575,791 886,778 1,063,910 591,971 314,773 238,002 674,347 4,345,572 28.2% Jul-14 509,289 919,864 947,132 628,835 289,427 150,547 727,285 4,172,380 28.0% Aug-14 459,622 786,756 791,223 443,668 392,475 157,498 662,984 3,694,226 32.8% -3- MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE AUGUST 2014 AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ATB BY FINANCIAL CLASS FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL $ 1,545,826 290,153 237,232 72,735 229,197 2,375,142 MEDICARE % 65.1% 12.2% 10.0% 3.1% 9.7% 26.0% $ 558'791 149,050 43,180 18,264 68,655 837,940 MEDICAID % 66.7 /0 173% 5.2 /0 2.2 /0 8.2% 9.2% $ 535.319 115,709 94,673 23,069 23,632 792,402 BCBS % 67.6% 14.6% 12.0% 2.9% 3.0% 8.7% $ 687,526 323,534 96,751 117,369 106,310 1,331,491 COMMERCIAL 51.6% 24.3% 7.3% 8.8% 8.0% 14.6% $ 492,209 802,521 79%724 447,273 1,255,774 3,797,500 PRIVATE % 13.0% 21.1% 21.1 % 11.8% 33.1% 41.6% $ 3,819,671 1,680,967 1,271,560 678,710 - 1,683,567 9,134,475 TOTAL % 41.8% 18.4% 13.9% 7.4% 18.4% 100.0% NOTE -- Amounts and percentages may sum to Y or -' 1 and 1 % of the total or 100%, respectively, of their particular category due to rounding. AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: DECEMBER APRIL GROSS 58.75 I 60.231 64.17 60.52 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 53.281 50.121 - I - I #DIV/01 #DIV/01 AGED TRIAL BALANCE: ORIGINAL FINANCIAL CLASS SOURCE: ATB BY FINANCIAL CLASS FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL $ 1,645 553:� ..430;582 353,484 206,326 567,585 3,203,529 MEDICARE % 51.4% 13.4% 11.0% 6.4% 17.7% 35.1% $ 540, 221 550,917 48.503 33,998 146,963 920,502 MEDICAID % 587% 16.4% 5.3% 3.7% 16.0% 10.1% $ 508,092 005,077 775,841 84,944 222,025 1,195,979 BCBS % 42.5% 17.2% 14.7% 7.1% 18.6% 13.1% $ 627,309 366,080 192,444 164,513 293,284 1,643,630 COMMERCIAL 38.2% 22.3% 11.7% 10.0% 17.8% 18.0% $ 498,596 528,311 501,287 188,930 453,711 2,170,835 PRIVATE % 23.0% 24.3% 23.1% 8.7% 20.9% 23.8% $ 3,819,671 1,680,967 1,271,560 678,710 1,683,567 9,134,475 TOTAL % 41.8% 18.4% 13.9% 7.4% 18.4% 100.0% NOTE -- Amounts and percentages may sum to W or'-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. Q:� MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 8131114 MONTH DESCRIPTION BUILDING EQUIPMENT TOTAL 01114 IMMTRAC INTERFACE -10%DOWN PAYMENT - 500 500 HOSPITAL RENOVATION 11,892 - 11,892 SUB TOTAL JANUARY 11,892 500 12,392 02114 CPSI- PALS IMAGE SERVER - 14,137 14,137 FURNITURE, TV AND FLOORING BEHAVIORAL HEALTH - 12,191 12,191 PLATELET INCUBATOR & AGITATOR - 9,299 9,299 HOSPITAL RENOVATION 72,912 - 72,912 CLINIC -CIP 1,020 - 1,020 SUB TOTAL FEBRUARY 73,932 35,627 109,559 03/14 CLINIC -CIP 9,472 - 9,472 MEANINGFUL USE STAGE 2-10%DOWN PAYMENT - 11,596 11,596 MICROSCOPE OPTICS -OPM1 - 9,999 9,999 FLOOR BURNISHER -BU80020BT WALK -BEHIND - 6,396 6,396 LIGHT SOURCE L9000 - 6,397 6,397 DOSE CALIBRATORWELL COUNTER - 7,156 7,156 CIP - INTERFACE & DIRECT MESSAGING EQUIPMENT - 4,250 4,250 PB840 VENTILATOR - PAV UPGRADE KIT - 2,080 2,080 CAST IRON WATERPIPE 7,645 - 7,645 RUNNING WIRE FOR PHARMACY REMODEL 898 - 898 SUBTOTALMARCH 18,015 47A75 65,890 04/14 FINAL INSPECTION FEE FOR PHARMACY REMODEL 500 - 500 ACUDOSE MAINS, TOWERS & CARTS - 8,677 8,677 CLINIC-CIP- PROJECT MGMT SELECTION 1,328 - 1,328 CLINIC-CIP- ACI DESIGN DEVELOPMENT 6,300 - 6,300 ACUDOSESYSTEM - 327,463 327,463 SUB TOTAL APRIL 8,128 336,140 344,268 05/14 CLINIC-CIP- ACI DESIGN DEVELOPMENT 12,632 - 12,632 T-SYSTEM INTERFACE -10%DOWNPAYMENT - 500 500 IF SYNDROMIC SURVEILLA- MEANINGFUL USE - 5,000 5,000 INFOBUTTON- MEANINGFUL USE - 641 641 EXAM TABLES - THREE TABLES - 5,574 5,574 NURSE CALL SYSTEM - 81,929 81,929 HOSPITAL RENOVATION - FINAL CONSTRUCTION FEES 30,913 - 30,913 SUBTOTALMAY 43,545 93,644 137,189 06/14 HOSPITAL RENOVATION - ACl/BOLAND FEES 780 - 780 REMOVAL OF OLD FENCE ON CLINIC PROPERTY 5,000 - 5,000 CLINIC-CIP- ACI DESIGN DEVELOPMENT 29,886 - 29,886 OROTHO WORKSTATION -LAB - 5,030 5,030 SUNRX- CLINIC INTERFACE - 6,750 6,750 SUBTOTALJUNE 35,666 11,780 47,446 07114 - SUB TOTAL JULY 08114 CLINIC - CIP - G&W ENGINEERS 14,500 - 14,500 CLINIC - CIP- CALHOUN COUNTY - DIRT REMOVAL 1,000 - 1,000 DYNATRONICS CORPORATION - PT EQUIPMENT 1 OF 5 - 11,310 11,310 CPSI - PHY DOC SOFTWARE - 42,097 42,097 SUBTOTALAUGUST 15,500 53,407 68,907 TOTAL $ 206,678 $ 678,973 $ 785,651 -5- : 3§ ; ^§}§] [] ~(!!! }§ \\ «/\\\ \\\)\ \} -B- M °t M n N n d n N n W °1 rl rl V) M N rl O tD N OI l° O n T Ol VI N '1 rl M W tmvf n e'1 01 ri M ul M m d M O M n d OJ m y d N n N O N m M N N O\ d T M i n n vl OI N O h m o V n M N m m O N W d M M lO d m �y ei O N d nl m V1 M l0 rt1 b fl .-I � n N O N W � n tdD U N N V1 O d °1 d M 1n N �D M l0 l0 d n m M M OJ m m l0 �O O d �° N N rl 1D O W N n n OI tD O m W W O Ol M c1 CO O M n W n �-1 N rl ei M M O „1 n O l° d r1 m C OI d O O 1 M ti M M N m m M N n N N rl d ri M N N N� m n O N ry 'i a n M N N rtl O d n d N M N T M N W M N N M d M d tD M �° N b m Ol d Ol I m Ol VI 1V �-I M °1 M I M m M N N O lD Vl N m tt1 Ol n n M lD n �4 N M ~ N �-1 O1 N n (O OJ °I M c I m Ol 'i N N ei N O N T d �-i Ol N n rl fV �-I c'1 ei W O N 7 N O l0 O n O n 'i O °l O N Ol d °1 N m �-1 W Vl Vl OJ M w °1 W M N d O O N M M M T V •i N m N N ei Vl n M O rl M M N d m tO lD m N t° O N N M m m M% O N M fl O M n N M rl N a O W M a! d d O M d' O d d m m al O vt ei N O vt N M 'i M n V1 O m d M N n m l° N M O n p VI M M 0d N n d N tD N M T d M O W O OJ O Lq d' vl N rl 'i M m m N 'i ei N N W N N fl d rl N ri M d O N d M VI O °1 N 6 a W ei rl d tO N N lD m O lO d M d' N l° �y d M VI N °1 n e1 N 'i W rl l° O N M OI O n I� n 'i V h ti n O 'i fi m T T .i ei vl N n T b n .-� O m n m O N m m M N O n d T N �4 •-1 rl n N N rl N N Ir1 O .i I I M M M OJ W m O O ul E M VI T O n °1 n M n rl 'i fi �-1 n r1 °1 O1 d O N rl 1n N W n N n O1 m n N rl N W O lO ' �n io .xt rvm� n .+ o.i n o.+�o�o dm.�rvmm�n� is �n loom n mm nm y � d O O N m M O M m d V n N N •-I N N d M Ol N m � N � l Vl O O. Vl Vl O Ifl d O Vl ei W tO N M N m n M N �-1 r1 rl '1 M N m n m N ti M ° N °' E m N N d �-1 N . vl m '^ m m �i .i o �u ^Z y N H W N Ol d m Ol „1 W M 'i lO O m �-I Ol O ei rl ri d M Ol N N M O �-I d N Y1 N n M Ol OO (V M1I M1I � O n d M n '-I N „i M n N 01 O N 2 1(1 O� N y d °1 n O m Ol l0 O rtt N M d n d m d M �t n O T N O\ O O N W d n ei ei M O O vl N N O1 ti vl n V l0 m OJ n O N W W N lO b M_ O m V V Ol O1 n fi tO 'i .i �i d n N `i O M W vl W 1� rtl .ti rl tt1 N rl N n n �O n n N M O O M O O �-1 O N N n t0 t� 1Il �° Ol m d O l0 ei n ei VI n fi n M M M b M l° rl O n t0 m ei N t° n N m tO O N �➢ °1 W Ol rl M ei n °t n VI O VI d M n ei Q fi .-I N N rl rl N W� N N N N K � wUawU4aw>.U1EEE2m aE _ U Nwwa rwm wE m¢ orw 0r 0 O o o0 O z 0m a o a Memorial Medical Center YTD YTD YTD 813112014 Comp Statistical Comparison _ 08131/12 0813111 3 08/31114 OVER (UNDER ) _ % OF (8 months) (8 months) (8 months) 813112013 CHANGE Total Admissions 832 724 885 161 22.2% ER Admissions 484 430 _ 633 203 47.2% Total Patient Days 3,640 3,246 3,479 233 7.2% AVERAGE DAILY CENSUS Medical/Surgical/ICU 11.40 10.19 11.18 1.00 9.8% _ Obstectrics 0.83 0.86 _ 0.96 0.10 11.4% Swing Bed 2.69 _ 2.31 _ _ 2.17 (0.14) _ _-5.9% TOTAL AVG DAILY CENSUS _ 14.92 13.36 14.32 0.96 7.2% TOTALAVG COS-Acutecare 3.84 _ 3.86 3.57 (0.29) -7.6% Observation - Patients 90 165 334 169 102.4% Newborns -Births 78 67 81 14 20.9% MM Clinic Nisits 0 0 5,347 5,347 N/A Women Clinic Visits 0 0 302 302 N/A Outpatient Visits 10,687 12,548 15,477 2,929 23.3% Emergency Room Visits 7,196 7,130 6,888 (242) -3.4% Specialty Clinic Visits _ _ 3,589 3,537 3,449 (88) -2.5% Total Surgery & Endoscopy 636 _ 761 112 17.3% _ Total Laboratory Procedures _ 180,508 _649 193,468 214,021 20,553 10.6% Radiology Procedures 6,431 6,528 6,325 (213) -34.4% Bone Density 64 98 93 (5) -54% _ _ Nuclear Medicine 126 133 162 29 21.8% Ultrasound 1,504 1,220 1,491 271 22.2% CT Scans 1,494 1,822 _ 1,890 _ 68 3.7% _ _ MRI 673 669 766 97 14.5% Mammograms 625 640 5_72 - (68) -10.6% __ Total Radiology Procedures 10,917 _ 11,110 11,299 189 1.7% Respiratory TherapylP Procedure_, 7,015 10,523 7,706 _ (3,829) -44.1% Stress Test 29 _ 38 80 _ 4_2 110.5% EKG Exams 2,037 1,994 _ 2,407 413 20.7% EEG Exams 15 7 9 2 28.6% Sleep Studies 0 0 79 79 N/A Total Respiratory 9,096 12,562 10,235 (2,327) -18.5% Physical Therapy Total 12,616 17,268 17,313 45 _ 0.3% Pharmacy Total 99,682 91,473 76,081 (15,392) -16.8% Dietary Total 49,008 59,815 83,821 24,006 40.191 Pounds of Linen 0 0 164,348 164,348 N/A M Vi W f9 (9 M ¢ m a H a m V ri L > a v a y3 fL n b °-vo o x z � y m e `a w v a :' o� N 'm �0 z0 Q¢ U M z v m ME Payer Mix Memorial Medical Center As of August 31, 2014 oePL "L np,n QUIU outy roue Medicare 39.5 38.7 40.0 39.1 40.1 43.4 43.1 45.4 40.9 39.9 38.1 42.2 Medicaid 12.9 11.9 12.7 14.2 13.9 12.7 11.4 10.4 10.8 11.0 13.5 13.3 Blue Cross 14.6 18.2 18.2 16.5 14.5 17.6 18.9 17.5 17.3 22.6 19.5 18.1 Commercial 12.0 14.5 8.8 11.2 10.8 9.7 10.5 11.0 11.7 9.4 12.1 11.9 Private 18.0 14.3 17.2 15.5 17.5 13.4 12.0 12.2 15.6 12.9 12.8 11.9 Other 3.0 2.4 3.1 3.5 3.2 3.2 4.1 3.5 3.7 4.2 4.0 2.6 Physician Revenue Trend Memorial Medical Center As of August 2014 August 2014 2014 YTD PRIOR YEAR TO Memorial Medical Center Clinic 011005 William Crowley $ 538,306 $ 3,555,119 $ 2,956,527 009292 Charles Fillingane $ 284,986 $ 1,488,907 $ 113,585 $ 823,292 $ 5,044,027 $ 3,070,112 16% 12% 8% Coastal Medical Clinic 011000 Tim McFarland $ 81,330 $ 520,236 $ 1,232,169 903700 Siver McFarland $ - $ 432 $ 146,969 $ 81,330 $ 520,668 $ 1,379,138 2% 1% 3% Port Lavaca Clinic 013000 Don Paul Bunnell $ 503,909 $ 3,660,034 $ 3,816,398 050001 John Wright $ 312,420 $ 2,487,977 $ 2,856,301 019000 Ric Arroyo -Diaz $ 238,241 $ 2,185,143 $ 2,027,966 013001 Leigh Anne Falcon $ 193,750 $ 1,348,096 $ 995,529 008800 NirtasKwiTimu $ 158,113 $ 1,427,203 $ 1,683,130 001500 Jewel Lincoln $ 173,916 $ 1,425,575 $ 7,024 320001 Sharma Odonnell $ 36,839 $ 257,984 $ 281,536 012000 Jeannine Griffin $ 41,665 $ 252,679 $ 203,666 700003 Bludua/Bunnell $ - $ 27,335 $ 6,996 610000 Craig Shaffer $ - $ 3,296 $ 4,972 $ 1,658,854 $ 13,075,322 $ 11,883,516 33% 32% 30% Specialty Clinic 022000 Peter Rojas $ 55,865 $ 962,934 $ 1,108,762 012100 Donald Breech $ 79,600 $ 669,332 $ 559,853 000404 Ayo Adu $ 79,868 $ 617,667 $ 184,768 070002 Richard Steinberg $ (1,490) $ 87,589 $ 157,827 525225 AzharMalil<MD $ 17,117 $ 120,874 $ 85,263 900026 Benjamin Wilson $ - $ - $ 145,859 900000 Dakshesh Parikh $ 2,579 $ 37,074 $ 22,448 057006 A Qadri $ - $ 113 $ 115,963 $ 233,540 $ 2,495,583 $ 2,380,743 5% 6% 6% Memorial Women's Center 009293 Serina Danielson $ 53,126 $ 380,931 $ - 944200 Michael Diclemente $ - $ - $ 538,933 $ 53,126 $ 380,931 $ 538,933 1% 1% 1% -11- Physician Revenue Trend Memorial Medical Center As of August 2014 August 2014 2014 YTD PRIOR YEAR TD Independent 006000 M S Lin $ 134,561 $ 1,739,444 $ 1,547,412 004000 G A Williams $ 80,133 $ 1,059,607 $ 767,979 310001 Michelle Cummins $ 21,211 $ 445,725 $ 501,255 330000 Nhi Le MD $ 20,392 $ 119,253 $ 152,075 004002 Laura Deming $ 3,629 $ 52,389 $ 87,983 $ 259,926 $ 3,416,418 $ 3,056,704 5% 8% 8% Other Medical Staff 065002 George Boozalis $ 4,817 $ 126,088 $ 156,796 075000 Laborator Ramos $ 87 $ 960 $ 31,996 $ 4,904 $ 127,048 $ 188,792 0% 0% 0% Total E/R Physicians $ 1,386,980 $ 12,933,905 $ 14,208,932 $ 1,386,980 $ 12,933,905 $ 14,208,932 27% 31% 36% Other Ordering Physicians Other Ordering Physicians $ 318,338 $ 2,133,749 $ 2,255,163 004004 Neese/Twin Foun $ 74,865 $ 408,746 $ 382,096 000359 Earnest Alsop $ 3,719 $ 125,111 $ 142,330 000080 Marcus Caughron $ - $ 25,196 $ 121,331 807077 Nilesh Patel $ 88,200 $ 358,641 $ - 800003 Bryan Kestler $ 5,784 $ 32,438 $ 56,489 900327 Dharmendr Verma $ 22,523 $ 65,135 $ 34,763 000413 Marjorie Cerny $ - $ - $ 34,536 000077 Scott Stein $ 6,008 $ 17,447 $ 26,215 900116 Sabbagh Mohamme $ 3,187 $ 21,294 $ 45,721 012102 Jerr Followwill $ 27,777 $ 72,483 $ - 142001 Greg Cowart $ - $ 10,017 $ - $ 550,401 $ 3,270,257 $ 3,098,643 11% 8% 8% Totals $ 5,052,353 $ 41,264,159 $ 39,805,512 -12- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TIME:15: It CHECK REGISTER 08/01/14 TIED 09/15/14 CODE NUMBER DATE AMOUNT PAYEE PAGE 1 GLCKREG A/P 000500 08/05/14 94.91 MCKESSON A/P 000501 03/12/14 427.49 MCKESSON A/P 000502 08/12/14 185.57 IICKESSON A/P 000503 08/19/14 534.47 MCKESSON A/P 000504 08/19/14 96.31 MCKESSON A/P 000505 08/19/14 897.06 MCKESSON A/P 000506 08/26/14 2,008.68 MCKESSON A/P 000507 08/26/14 27,31 MCKESSON A/P * 000508 08/26/14 484.81 MCKESSON A/P * 151338 08/28/14 329.36CR CALHOUN COUNTY A/P 158322 08/06/14 13,988.28 US FOOD SERVICE A/P 158323 O8/08/14 267.87 FILTER TECHNOLOGY CO, INC A/P 158324 08/08/14 1,436.49 CUST01414EDICAL SPECIALTIES A/P 158325 08/08/14 2,935.32 US FOOD SERVICE A/P 158326 08/08/14 188.89 NATUS MEDICAL INC A/C 158327 08/08114 3,782.79 T&R MECRANICAL A/P 158328 08/08/14 528.84 HEALTH CARE LOGISTICS INC A/P 158329 08/08/14 2,456.17 CENTURION MEDICAL PRODUCTS A/P 158330 08/08/14 2,684.00 NUANCE C0MMUNICATIONS, INC A/P 158331 OB/08/14 .00 VOIDED A/P 158332 08/08/14 1,403.99 DEWITT POTH & SON A/P 158333 OB/08/14 411.75 PRECISION DYNAMICS CORP IPDCI A/P 158334 08/08/14 625.00 WILLIAM E HEITKA44P, TRUSTEE A/P 158335 08/08/14 4,003.00 BIOMET INC A/P 158336 08/08/14 .00 VOIDED A/P 158337 08/08/14 .00 VOIDED A/P 158338 08/08/14 46,746.66 MORRIS & DICKSON CO, LLC A/P 158339 08/08/14 21,000.00 CPP WOUND CARE 128,LLC A/P 158340 08/08/14 32,672.95 NOBLE A14ERICAS ENERGY A/P 158341 08/08114 273,48 GLOBAL EQUIF14ENT COMPANY A/P 158342 08/08/14 497.86 VIDACARE CORPORATION A/P 158343 08/08/14 840.00 LIFESOURCE EDUCATIONAL SRV LLC A/P 158344 08/08/14 246.68 PARAGARD DIRECT A/P 158345 08/08/14 295.00 OSCAR TORRES A/P 158346 08/08/14 600.00 CHS ATHLETIC BOOSTER CLUB INC A/P IS8347 08/OB/14 140.00 WAGEWORKS A/P 158348 08/08/14 30,665.79 ACl/BOLAND, INC. A/C 158349 08/08/14 7,250.00 G & W ENGINEERS, INC, A/P lSS350 08/08/14 31.02 DIANE MOORE A/P 158351 08/08/14 4,152.06 PHYSICIAAN SALES & SERVICE A/P 158352 09/08/14 169.23 US DEPT OF EDUCATION A/P 158353 OB/08/14 3,110.40 GENESIS MEDICAL STAFFING A/P lSS354 O9/08/14 71.34 ROSHANDA GRAY A/P 158355 08/08/14 3,942.00 AS STAFFING SOLUTIONS LLC A/P 158356 08/08/14 173,40 LONE STAR LIGHTING SUPPLY CO A/P 158357 08/08/14 1,333.33 SIEMENS FINANCIAL SERVICES NIP 158358 08/08/14 25,096.50 TEXAS PRN A/P 158359 08/08/14 40.00 DIEMORIAL MEDICAL CLINIC A/P 158360 08/08/14 359.45 CHAMPIONSHIP SPORTS A/P 158361 08/08/14 3,355.80 SPBS, INC -13- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TIME:15:11 CHECK REGISTER 08/01/14 TURD 09/15/14 CODE NUMBER DATE AMOUNT PAYEE PAGE 2 GLCKREG A/P 158362 08/08/14 125.00 AHRMM A/P 158363 08/08/14 104.53 GULF COAST HARD6'IARE / ACE A/P 158364 08/08/14 27.73 ACT1O14 LUMBER A/P 158365 08/08/14 491.55 A4ERISOURCEBERGEN DRUG CORP A/P 158366 08/08114 2,968.45 AIRGAS-SOUTHWEST A/P 158367 08/08/14 106.18 ALCO SALES & SERVICE CO A/P 158368 08/08114 2,090.39 CAREFUSION A/P 158369 08/08/14 112.70 CARDINAL HEALTH A/P 158370 08/08114 169.70 ARGON 16EDICAL DEVICES A/P 158371 08/08/14 505.00 BARD PERIPHERAL VASCULAR A/P 158372 08/08114 4,901.15 BARTER HEALTHCARE CORP A/P 158373 08/08/14 40,169.14 BECKMAN COULTER INC A/P 158374 08/08/14 635.37 CABLE ONE A/P 158375 08/08/14 25.00 CAL CON FEDERAL CREDIT UNION A/P 158376 08/08/14 381.00 CYGNUS MEDICAL LLC A/P 158377 08/08/14 150.00 COMPUTER COMMAND CORPORATION A/P 158378 08/08/14 141.89 COOPER SURGICAL INC A/P 158379 08/08/14 37,341.14 CPSI A/P 158380 09/08/14 2,282.14 STEINS HEALTHCARE DIAGNOSTICS A/P 158381 08/08/14 78.13 D'S OUTDOOR POICR EQUIP INC A/P 158382 08/08/14 1,480.00 RITA DAVIS A/P 158383 08/08/14 155.80 DIE PAPER & PACKAGING A/P 158384 08/08/14 184.15 DYNATRONICS CORPORATION A/P 158385 08/08/14 25.45 EMERGENCY MEDICAL PRODUCTS A/P 158386 08/08/14 2,211.51 FISHER HEALTHCARE A/P 158387 08/08/14 530.00 FORT BEND SERVICES, INC A/P 158388 08/08/14 300.00 GULF COAST DELIVERY A/P 158389 08/08/14 8,615.75 ROBERTS, ROBERTS & COFFEY, LIP A/P 158390 08/08/14 119.27 GRAPHIC CONTROLS LLC A/P 158391 08/08/14 924,93 GULF COAST PAPER C014PANY A/P 158392 08/08/14 980.76 H E BUTT GROCERY A/P 158393 08/08/14 100.00 HF14A SOUTH TEXAS CHAPTER A/P 158394 08/08/14 130.00 HILL -ROM COMPANY, INC A/P 158395 08/08/14 175.19 INDEPENDENCE MEDICAL A/P 158396 08/09/14 11,131.18 RICOH USA, INC. A/P 158397 08/08/14 8,163.67 MERFEN USA LLC A/P 158398 08/08/14 165.00 INTOAIMETERS INC A/P 158399 08/08/14 10,535.21 J & i HEALTH CARE SYSTEMS, INC A/P 158400 08/08/14 1,344.70 SHIRLEY KARNEI A/P 158401 08/08/14 104.50 LABCORP OF AMERICA HOLDINGS A/P 158402 08/08/14 594.29 MAINE STANDARDS CO., LLC A/P IS8403 08/08/14 69.45 MEDIB.ADGE A/P 158404 08/08/14 1,062.24 BAYER HEALTHCARE A/P 158405 08/08/14 157.18 I%fC AUXILIARY GIFT SHOP A/P 158406 08/08/14 258.52 14ETLIFE A/P 158407 08/08/14 2,223.78 MERRY X-RAY/SOURCEONE HEALTHCA A/P 158408 08/08/14 3,750.00 NUTRITION OPTIONS A/P 158409 08/08/14 .00 VOIDED A/P 158410 08/08/14 .00 VOIDED A/P 158411 08/08/14 .00 VOIDED A/P 158412 03/08/14 .00 VOIDED -14- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TIME:15:11 CHECK REGISTER 08/01/14 THRU 09/15/14 BANK--CHECK------------------------------------------ CODE NUMBER DATE AMOUNT PAYEE A/P 158413 08/08/14 16,970.94 OWENS & MINOR A/P 158414 08/08/14 305.95 PENTAX MEDICAL COMPANY A/P 158415 08/08/14 36.14 POWER ELECTRIC A/P 158416 08/08/14 181.57 PROGRESSIVE DYNAMICS MEDICAL A/P 158417 08/08/14 6,309.24 R G & ASSOCIATES INC A/P 158418 08/08/14 143.00 EVOQUA WATER TECHNOLOGIES LLC A/P 158419 08/08/14 95.19 SHERWIN 41ILLIAI4S A/P 158420 08/08/14 340.00 STANFORD VACUUM SERVICE A/P 158421 08/08/14 94.80 STRYRER SALES CORP A/P 158422 08/08/14 239.36 DANETTE BETHANY A/P 158423 08/0B/14 1,105.93 SYSCO FOOD SERVICES OF A/P 158424 08/08/14 249.80 STERIS CORPORATION A/P 158425 08/08/14 2,812.00 TEXAS HOSPITAL INS EXCHANGE A/P 158426 08/08/14 837.50 THYSSENKRUPP ELEVATOR CORP A/P 158427 08/08/14 124.58 TG A/P 158428 08/08/14 125.69 TRI-ANIM HEALTH SERVICES INC A/P 158429 08/08/14 208.58 UNIFIRST HOLDINGS A/P 158430 08/08/14 .00 VOIDED A/P 158431 08/08/14 6,533.05 UNIFIRST HOLDINGS INC A/P 158432 08/08/14 268.01 UPS A/P 158433 08/08/14 2,365.54 VERIZON SOUTHWEST A/P 158434 03/08/14 156.38 VERIZON WIRELESS A/P 158435 03/08/14 479.10 4dATER14ARK GRAPHICS INC A/P 158436 08/08/14 835.28 GRAINGER A/P 158437 OB/08/14 23,481.73 ALLIED BENEFIT SYST24S A/P 158438 08/08/14 1,000.00 CALHOUN COUNTY A/P 158439 08/13/14 48,598.87 NEC EMPLOYEE BENEFIT PLAN A/P 158440 08/13/14 2,691.60 CENTRIX GROUP A/P 158441 08/13/14 4,320.62 TEA14 REHAB A/P 158442 08/13/14 1,000.00 US POSTAL SERVICE A/P 1SB443 08/14/14 30.96 CLEVENGER CECELIA A/P 158444 08/14/14 26.23 ➢EPT OF ASSISTIVE & HEH A/P 158445 08/14/14 18.20 H120A hEALTH CARE PLAN A/P 158446 08/14/14 47.20 NEW ERA LIFE INSURANCE A/P 158447 08/14/14 846,25 WHITE MARSHA A/P 158448 08/14114 678.20 HELATH CARE SERVICE A/P 158449 08/14/14 54.25 K&T CONSTRUCTION A/P 158450 08/14/14 20.00 WILSON DOROTHY A/P 158451 08/14/14 30.00 THIGPEN ROSE L A/P 158452 08/14/14 511.67 SANDOVAL OLGA LIDDA A/P 158453 08/14/14 30.00 THOMPSON PERCY W A/P 158454 08/14/14 100.00 TENNISON LINDA KAY A/P 158455 08/14/14 20.00 STEEGE HENRY A/P 158456 08/14/14 1,509.93 HEALTH CARE SERVICE CUR A/P 158457 08/14/14 19,00 WILSON KENNETH A/P 158458 08/14/14 126.00 TOWNLEY NINNIE S A/P 158459 09/14/14 200.65 BC - HEALTH CARE SERVIC A/P 158460 09/14/14 32.20 YIPS/TRICARE AN 159461 08/14/14 100.00 PARTIDA CYNTHIA K A/P 158462 08/14/14 50.00 SNYDER JOHN ➢ A/P 158463 08/14/14 430.38 MOORE ANITA R PAGE 3 GLCRREG -15- RUN DATK:09/15/14 104ORIAL MEDICAL CENTER PAGE 4 TIME:15: 11 CHECK REGISTER GLCKREG 08/01/14 THRU 09/15/14 BANK--CHECK---------------------------------------------------- CODE MISER DATE A14OUNT PAYEE _______________________ A/P 158464 08/14/14 74.00 _ PALI6ER GEORGE 11 A/P 158465 08/14/14 1,591.81 HEALTHCARE SERVICE CORP A/P 158466 08/14/14 115.44 HEALTH CARE SERVICE CDR A/P 158467 08/14/14 32.23 WADLEY RUBY A/P 158468 08/14/14 883.38 UNITED HEALTHCARE INSUR AIP 158469 08/14/14 150.00 ANDREWS PHA A/C 158470 08/14/14 218.80 LITKILLER DARRELL AID 158471 08/14/14 170.33 JOHNSON ANDREA A/P 158472 08/14/14 10.00 NUNLEY EARL D A/P 158473 08/14/14 20.00 SALINAS-GARCIA ALBERTO A/P 158474 08/14/14 845,10 HEALTHCARE SERVUCE A/P 158475 08/14/14 104.89 MAREH LARRY A/P 158476 08/14/14 836.51 SERRILL STEVE A/P 158477 08/14/14 117.00 19PS TRICARE ADMINISTRAT A/P 158478 08/14/14 261.72 HERNANDEZ RICHARD A/P 158479 08/14/14 661.20 PIPS/TRICARE ADMINISTRAT A/P 158480 08/14/14 2,221.68 HEALTHCARE SERVICES CDR A/P 158481 08/14/14 24.27 TENNISON LINDA RAY A/P 158482 08/14/14 1,204.85 BLUE CROSS BLUE SHIELD Ale 158483 08/14/14 57.53 BYRD DONALD B A/P 158484 08/14/14 244,50 GARCIA ELLIE A/P 158485 08/14/14 217.84 HEALTH CARE SERVICE CO A/P 158486 08/14/14 46.98 BAIN 14ARSHA A/P 158487 08/14/14 127.26 ASSURANT HEALTH A/P 158488 08/14/14 95.00 PETRISKY NESTER C A/P 158489 08/14/14 533.06 HEALTHCARE SERVICES CDR A/P 158490 08/14/14 312.00 SYLVA 14ARY HOPE A/P 158491 08/14/14 781,54 SMITH ALAN A/P 159492 08/14/14 856.80 HIGHMARK. BULB SHIELD A/P 158493 08/14/14 931.17 ORTEGA VASQUEZ REYNA A/P 158494 08/14/14 95.48 CHIN MOLLY A A/P 158495 08/14/14 27.88 S14ITH PATRICIA A/P 158496 08/14/14 457.80 HIGBMARK BOLE SHIELD (C A/C IS8497 03/14/14 159.87 TRICARE FINANCE REFUNDS A/P 158498 08/14/14 53,80 CHIN MOLLY A A/P 158499 OBY14/14 258.66 SONAR BOB B A/P 158500 08/14/14 965.61 T11 INTERGOVERMIENTAL A/P 158501 08/14/14 30.41 WYATT AMAN AN 158502 08/14/14 60.00 QIN CHUAN A/P 158503 08/14/14 150.00 ORSAK RETHA M A/P 158504 08/14/14 47.20 HIGIRARK BLUE SHIELD (C A/P 158505 08/14/14 1,540.81 SPRINGFIELD SERVICE CDR A/P 158506 ORY14/14 206,00 MCDONALD BARBARA A/P 158507 08/14/14 100.00 KING CARL A/P 158508 08/14/14 43.00 THARLING ALLEN EUGENE A/P 158509 08/14/14 199.44 BARJENBRUCH ROB E A/P 158510 08/14/14 62.00 BENAVIDES EUGENIA A/P 158511 08/14/14 44,71 CARAWAY KYLE A/P 158512 08/14/14 46.69 CHA14BLES RONALD A/P 158513 08/14/14 50.59 TH014PSON SHERRI A/P 158514 08/14/14 74.89 BENAVIDES ROBERT L OR -16- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TI14E:15:11 CHECK REGISTER 08/01/14 THRU 09/15/14 BANK --CHECK --------------- -----------------------_-- CODE NUMBER DATE AMOUNT PAYEE A/P 158515 08/14/14 2,620.01 WU JACK A/P 158516 08/14/14 65,82 GREENSBORO SERVICE CENT A/P 158517 08/14/14 340.00 ACCENT A/P 158518 08/14/14 15.65 HERNANDEZ RICUARD A/P 158519 08/14/14 120.80 UNITED HEALTCARE A/P 158520 08/14/14 162.00 BANKERS LIFE AIM 158521 08I14/14 253.80 UNITED HEALTH CARE A/P 158522 09/15/14 21,708.29 124C F14PLOYEE BENEFIT PLAN A/P 156523 08/15/14 2,632.50 ASPIRE FINANCIAL SERVICE A/P 158524 08/18/14 50.00 HF11A SOUTH TEXAS CHAPTER A/P 158525 08/19/14 3,019.01 LUMINANT ENERGY C0 AA14Y LLC A/P 158526 08/22/14 2,626,58 PHILLIPS HEALTHCARE A/P 158527 08/22/14 117.58 FILTER TECHNOLOGY CO, INC A/P 158528 08/22/14 11,001.20 O11NI-PORT LAVACA 07, L.P. A/P 158529 08/22/14 4,671.77 BECTON, DICKINSON & CO ON A/P 158530 08/22/14 23.50 DONN STRINGO AIM 158531 08/22/14 181.45 BEER USA INC SURGICAL SYST124S A/P 158532 OB/22/14 200.00 CHRIS KOVAREK A/P 158533 O3/22/14 20,247.06 US FOOD SERVICE A/P 158534 08/22/14 2,664.60 T&R 14ECHMICAL A/P 158535 08/22/14 5,479.47 BE HEALTHCARE A/P 158536 08/22/14 750.00 JANIS A DANIEL A/P 158537 08/22/14 9,166.67 HITACHI MEDICAL SYSTE14S A/P 158538 08/22/14 45,377.14 SUNTRUST EQUIPMENT FINANCE A/P 156539 08/22/14 499.93 HEALTH CARE LOGISTICS INC A/P ISB540 08/22/14 3,079.40 CENTURION MEDICAL PRODUCTS AN 15854108/22/14 .00 VOIDED A/P 158542 08/22/14 .00 VOIDED A/P 158543 08/22/14 3,358.12 DEWITT MOTH & SON A/P 158544 08/22/14 1,490.00 LOFTIN EQUIPMENT COMPANY A/P 158545 08/22/14 918.68 PRECISION DYNAMICS CORP (PDC) A/P 158546 08/22/14 800.00 WILLIAM E HEIKAMP, TRUSTEE A/P 158547 08/22/14 73.98 JASON ANGLIN A/P 159548 08/22/14 .00 VOIDED A/P 158549 08/22/14 .00 VOIDED A/P 158550 08/22/14 .00 VOIDED A/P 158551 08/22/14 26,760.03 MORRIS & DICKSON CO, LLC A/P 158552 08/22/14 256.82 PLATINUM CODE A/P 158553 08/22/14 1,086.26 REPUBLIC SERVICES 9847 A/P 158554 09/22/14 313.33 AMERICAN PROFICIENCY INSTITUTE A/P 158555 08/22/14 13,791.96 BED, LIP A/P 158556 08/22/14 1,800.00 TELE-PHYSICIANS, P.A. (TX) A/P 158557 08/22/14 25.04 QUEST DIAGNOSTICS A/P 158558 08/22/14 120.00 REVISTA de VICTORIA A/P 158559 08/22/14 460.00 MIRELES TECHNOLOGIES, INC AIM 158560 08/22/14 273.54 FIVE STAR STERILIZER SERVICES A/P 158561 08/22/14 495.00 FASTHEALTH CORPORATION A/P 158562 08/22/14 375.00 SIGN AD, LTD. A/P 158563 08/22/14 337.92 STRYKER SUSTAINABILITY A/P 158564 08/22/14 1,167.17 RR DONNELLEY & SONS CO A/P 158565 08/22/14 2,127.38 ICA BANK CORPORATION PAGE 5 GLCKREG RUN DATE:09/15/14 1424ORIAL MEDICAL CENTER TIME:15:11 CHECK REGISTER 08/01/14 TRRU 09/15/14 BANK--CHECK------------------------------------------ CODE NUMBER DATE AMOUNT PAYEE A/P 158566 08122/14 3,363.50 HEALTHCARE CODING & CONSULTING A/P 158567 08/22/14 3,458.25 HEALTHSTREAII, INC. A/P 158568 08/22/14 25.00 JAIME'S AUTO SHOP A/P 158569 08/22/14 196.45 RECALL SECURE DESTRUCTION SRV A/P 158570 08/22/14 1,944.00 NIGHTINGALE NURSES, LLC A/P 158571 08/22/14 80.00 PROCESSOR & CU14ICAL SERVICES A/P 158572 08/22/14 187.10 OIAGEH INC A/P 158573 08/22/14 862.50 PHYSICIAN SALES & SERVICE A/P 158574 08/22/14 162.86 US DEPT OF EDUCATION A/P 158575 08/22/14 425.59 GENESIS DIAGNOSTICS A/P 158576 08/22/14 1,334.36 WAGEh'ORKS A/P 158577 08/22/14 14,068.93 HUNTER PHARMACY SERVICES A/P 158579 08/22/14 2,052.00 AB STAFFING SOLUTIONS LLC A/P 158579 08/22/14 1,350.66 SIEMENS FINANCIAL SERVICES A/P 158590 08/22/14 6,558.22 BANK OF THE WEST A/P 158581 08/22/14 195.00 ROCKING N SERVICES A/P 158582 08/22/14 220.50 HEALTHWISE A/P 158583 08/22/14 1,400.00 ACUTE CARE INC A/P 158584 08/22/14 23.50 CONNEE LUNA A/P 158585 08/22/14 38.32 ABBOTT NUTRITION A/P 158586 08/22/14 978.35 ANDERSON CONSULTATION SERVICES A/P 158587 08/22/14 104.28 GULF COAST HAREYNARE / ACE A/P 158588 08/22/14 2,635.06 AIRGAS-SOUTHWEST A/P 158589 08/22/14 1,564.50 ALCON LABORTORIES INC A/P 158590 08/22/14 332.58 CAREFUSION A/P 158591 08/22/14 623.04 AMERICAN CATHETER CORPORATION A/P 158592 08/22/14 3,686.08 AFLAC A/P 158593 08/22/14 2,870.90 CARDINAL HEALTH A/P 158594 08/22/14 16.00 ANNOUNCENENTS PLUS TOO AGAIN A/P 158595 08/22/14 26.89 AQUA BEVERAGE COMPANY A/P 158596 08/22/14 521.24 ARRON INTERNATIONAL INC A/P 158597 08/22/14 12.56 AUTO PARTS & 14ACHINE CO. A/P 158598 08/22/14 4,713.20 BAXTER HEALTHCARE CORP A/P 158599 08/22/14 -31.48 BRUCE'S AUTO REPAIR A/P 158600 08/22/14 37,542.07 BEC194AN COULTER INC A/P 158601 08/22/14 591.00 BOSTON SCIENTIFIC CORPORATION A/P 158602 08/22/14 160.90 BOUND TREE MEDICAL, LLC A/P 158603 08/22/14 306.90 BRIGGS HEALTHCARE A/P 158604 08/22/14 60.00 CORPUS CHRISTI PROSTHETICS A/P 158605 08/22/14 1,400.00 CABLE ONE A/P 158606 08/22/14 25.00 CAL C014 FEDERAL CREDIT UNION A/P 158607 08/22/14 568.00 CAD SOLUTIONS, INC A/P 158608 08/22/14 249.48 CARROLL SIGN MASTERS A/P 158609 08/22/14 735.00 CENTRAL DRUGS A/P 158610 08/22/14 125,28 CERTIFIED LABORATORIES A/P 158611 08/22/14 711.37 CONNED CORPORATION A/P 158612 08/22/14 290.14 CD8 GOVERNMENT, INC. A/P 158613 08/22/14 350.40 COOPER SURGICAL INC A/P IS8614 08/22/14 .00 VOIDED A/P 158615 08/22/14 22,985.60 CPSI A/P 158616 08/22/14 219,53 C R HARD, INC PAGE 6 GLCKREG am RUN DATE: 09/15/14 1040RIAL MEDICAL CENTER TIH±:15:11 CHECK REGISTER O8/01/14 THRU 09/15/14 BANK --CHECK ------------------------------------------ CODE NUMBER DATE AMOUNT PAYEE A/P 158617 08/22/14 1,140.00 RITA DAVIS PAGE 7 GLCKREG A/P 158618 08/22/14 292.25 DIVERSIFIED BUSINESS SYSTE14S A/P 158619 08/22114 150.00 THE DOCTORS' CENTER A/P 158620 08/22/14 179.75 DIM PAPER & PACKAGING A/P 158621 08/22/14 36.35 FEDERAL EXPRESS CORP. A/P 158622 08/22/14 .00 VOIDED A/P 158623 08/22/14 8,720.67 FISHER HEALTHCARE A/P 158624 08/22/14 530.00 FORT BEND SERVICES, INC A/P 158625 08/22/14 3,762.73 GE HEALTHCARE A/P 158626 08/22/14 173.40 GE MEDICAL SYSTEMS, INFO TECH A/P 158627 08/22/14 6,889.95 ROBERTS, ROBERTS & ODEFEY, LLP A/P 158628 08/22/14 85.38 GETINGE USA A/P 158629 08/22/14 866.00 GULF COAST PAPER C014PANY A/P 158630 OB/22/14 416.00 H E BUTT GROCERY A/P 15B631 08/22/14 1,246.82 HAYES ELECTRIC SERVICE Alp 158632 08/22/14 109.36 HEALTHN.ARK INDUSTRIES CO INC A/P 158633 08/22/14 .00 VOIDED A/P 158634 O8/22/14 237.82 INDEPENDENCE MEDICAL A/P 158635 08/22/14 5,163.00 RICOH USA, INC. A/P 158636 08/22/14 2,190.08 NERFEN USA LLC A/P 158637 08/22/14 296.00 INTOXIMETERS INC A/P 158638 08/22/14 2,804.37 J & J HEALTH CARE SYSTEMS, INC A/P 158639 08/22/14 56.00 JACKSON COUNTY HERALD A/P 158640 08/22/14 102.98 M.C. JOHNSON C014PANY INC A/P 158641 08/22/14 1,216.20 SHIRLEY KARNEI A/P 158642 08/22/14 120.90 LABCORP OF AMERICA HOLDINGS A/P 158643 03/22/14 91.31 MARKS PLUMBING PARTS A/P 158644 08/22/14 176.14 HARKETLAB, INC A/P 158645 09/22/14 81.15 MEDIBADGE A/P 158646 08/22/14 1,062.24 BAYER HEALTHCARE A/P 158647 08/22/14 3,550.26 MERRY X-RAY/SOURCEONE HEALTHCA A/P 158648 08/22/14 460.42 MEDIVATORS A/P 158649 08/22/14 23.50 BILLIE DUCKWORTH A/P 158650 08/22/14 .00 VOIDED A/P 158651 08/22/14 .00 VOIDED A/P 158652 08/22/14 .00 VOIDED A/P 158653 O8/22/14 .00 VOIDED A/P 158654 O8/22114 .00 VOIDED A/P 158655 08/22/14 18,460.09 OMENS & MINOR A/P 158656 08/22/14 330.00 PALACIOS BEACON A/P 158657 08/22/14 8,425.00 PREMIER SLEEP DISORDERS CENTER A/P 158658 OB/22/14 936.86 POLYMEDCO INC. A/P 158659 08/22/14 2,083.95 PORT LAVACA WAVE A/P 158660 08/22/14 70,03 POWER ELECTRIC A/P 159661 08/22/14 96.65 PROGRESSIVE DYNAMICS MEDICAL A/P 158662 08/22/14 876.10 R G & ASSOCIATES INC Alp 158663 08/22/14 23.50 VERONICA RAGUSIN A/P 158664 08/22/14 760.00 RED HANK A/P 158665 08/22/14 400.00 RADIOLOGY UNLIMITED, PA A/P 158666 08/22/14 179.88 RESPIRONICS, INC. A/P 158667 08/22/14 567.47 EVOQUA WATER TECHNOLOGIES LLC -19- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TIME:15:11 CHECK REGISTER 08/01/14 TURN 09/15/14 BANK --CHECK-______--------------_---_-_-_---___ CODE NU14BER DATE AMOUNT PAYEE A/P 158668 08/22/14 265.88 SCIENTIFIC DEVICE LABS AR 158669 08/22/14 72.67 SEARS A/P 158670 08/22/14 1,465.58 SIE14ENS MEDICAL SOLUTIONS INC A/P 158671 08/22/14 1,000.00 SOUTHEAST TEXAS HEALTH SYS A/P 158672 08/22/14 8,579.00 SO TEX BLOOD & TISSUE CENTER A/P 158673 08/22/14 47.40 STRYKER SALES CORP A/P 158674 08/22/14 4,116.11 SYSCO FOOD SERVICES OF A/P 158675 08/22/14 862.80 STERICYCLE, INC A/P IS8676 08/22/14 1,724.61 TLC STAFFING A/P 158677 08/22/14 9,874.50 TOSHIBA AMERICA MEDICAL SYST. A/P 158678 08/22/14 137.90 TEXAS WIRED MUSIC INC A/P 158679 08/22/14 1,077.27 THYSSENKRUPP ELEVATOR CORP A/P 158680 OR/22/14 123.15 TO A/P 1S0681 OR/22/14 249.66 TRI-ANIM HEALTH SERVICES INC A/P 158682 08/22/14 4,732.88 UNUM LIFE INS CO OF AMERICA A/P 158683 08/22/14 92.90 USI INC A/P 158684 08122114 195.48 UNIFIRST HOLDINGS PIP 158685 08/22/14 390.83 UNIFOR14 ADVANTAGE A/P 158686 08/22/14 .00 VOIDED A/P 158687 08/22/14 .00 VOIDED A/P 158688 08/22/14 10,546.66 UNIFIRST HOLDINGS INC A/P 158689 08/22/14 1,200.00 US POSTAL SERVICE A/P 158690 08/22/14 2,238.45 VERIZON SOUTHWEST A/P 158691 08/22/14 591.24 THE VICTORIA ADVOCATE A/P 158692 08/22/14 520,00 VICTORIA RADIOWORKS, LTD A/P 158693 08/22/14 1,077.60 VITAL SIGNS INC A/P 158694 08/22/14 117.63 WESCOR INC A/P 158695 08/22/14 801.46 GRAINGER A/P 158696 08/22/14 720.00 X-RITE INC A/P 158697 08/22/14 150.00 CARMEN C. ZAPATA-ARROYO A/P 158698 08/26/14 2,048.69 PRINCIPAL LIFE A/P 158699 08/26/14 35,323.11 NOBLE AMERICAS ENERGY A/P 158700 08/26/14 134,242.37 PRIVATE WAIVER CLEARING ACC A/P 158701 08/26/14 32,309.17 PlIC EMPLOYEE BENEFIT PLAN A/P 158702 08/26/14 50,000.00 IRIC CONSTRUCTION A/P 158703 08/26/14 25,000.00 TEAM REHAB A/P 158704 08/26/14 9,065.00 TEXAS MUTUAL INSURANCE CO A/P 158705 08/28/14 350.00 VICTORIA PROFESSIONAL MEDICAL A/P 158706 08/28/14 329.36 CALHOUN COUNTY A/P 158707 08/28/14 11,310.30 DYNATRONICS CORPORATION TOTALS: 1,259,592.86 PAGE 8 CLCKREG -20- RUN DATE:09/15/14 MEMORIAL MEDICAL CENTER TIME:15:11 CHECK REGISTER O8/01/14 TORO 09/15/14 BANK --CHECK----------------------_-----_---_--_. CODE NUMBER DATE AMOUNT PAYEE ICP 011578 08/29/14 151,03 COMMUNITY PATHOLOGY ASSOCIATES ICP 011579 08/29/14 71.93 MAU-SHONG LIN, N.D. ICP 011580 08/29/14 1,523.06 PORT LAVACA CLINIC ASSOC, PA ICP 011581 08/29/14 170A PORT LAVACA VISION CENTER ICP 011582 08/29/14 272,67 RADIOLOGY UNLIMITED PA ICP 011583 08/29/14 551.96 REGIONAL EMPLOYEE ASSISTANCE ICP 011584 08/29/14 68.70 VICTORIA EYE CENTER ICP 011585 08/29/14 6,566.41 MEMORIAL MEDICAL CENTER ICE 011586 08/29/14 31,058.70 MEMORIAL MEDICAL CENTER ICP 011587 08/29/14 12.11 REGIONAL 14EDICAL LAB ICP 011588 08/29/14 725.72 EBB PHARMACY ICP 011589 08/29/14 143.06 VICTORIA KIDNEY DIALYSIS ICP 011590 08/29/14 46.73 HARKER KUMAR, MD ICP 011591 O8/29114 942.29 PORT LAVACA ANESTHESIA LLC ICP 011592 08/29/14 50.21 VICTORIA HEART & VASCULAR CPR ICP 011593 08/29/14 393.02 ADO SPORTS 14EDICINE CLINIC ICP 011594 08/29/14 131.41 DR CHARLES FILLINGANE ICP 011595 08/29/14 214.16 VICTORIA PROFESSIONAL 14EDICAL ICP 011596 08/29/14 153.64 GEORGE A WILLIAM N.D. FACOS TOTALS: 43,247.61 PAGE 9 GLCKREG -21- RUN DATE:09/15/14 MEMORIAL 14EDICAL CENTER PAGE 10 TIME:15:11 CHECK REGISTER GLCKREG 08/01/14 THRU 09/15/14 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE ----------------------------------------------------------------------------------------------- PR- 061711 08/14/14 611.37 PAY-P.07/25/14 08/07/14 PR- * 061712 08/14/14 694.64 PAY-P.07/25/14 08/07/14 PR- 061715 08/28/14 472.98 PAY-P.08/08/14 08/21/14 PR- * 061716 08/28/14 952.34 PAY-P.08/08/14 08/21/14 PR- 999999 08/14/14 459,733.59 TOTALS: 462,464.92 -22- RUN DATE: 09/10/14 TIME: 08:33 PRTitle PRDeptName REGISTERED NURSE EMERGENCY ROOM DEPARTMENTAL ASSIST MAINTENANCE CS TECHNICIAN CENTRAL SUPPLY CENTRAL STERILE TECH SURGERY PURCHASING SUPERVISR CENTRAL SUPPLY SHIFT SUPERVISOR DIETARY IP/EH/RM NURSE INFECTION PREVENTION REGISTERED NURSE MED/SURG FOOD SERVICE STAFF DIETARY 0 R AIDE SURGERY REGISTERED NURSE EMERGENCY ROOM TRAUMA COORDINATOR EMERGENCY ROOM RN-PERIOPERATIVE SURGERY SHIFT SUPERVISOR -AM ENVIRONMENTAL SERVICES MANAGER-SURGERY-OPC SURGERY PAYROLL CLERK ACCOUNTING REGISTERED NURSE MED/SURG LICENSED VOCATIONAL OBSTETRICS LICENSED VOCATIONAL MED/SURG REGISTERED NURSE ICU REGISTERED NURSE OBSTETRICS REGISTERED NURSE EMERGENCY ROOM DIRECTOR OF INPT SVC MED/SURG REGISTERED NURSE OBSTETRICS LICENSED VOCATIONAL MED/SURG ADMINIST ASSISTANT ADMINISTRATION REGISTERED NURSE E1ERGENCY ROOM REGISTERED NURSE ICU PRE -ADMISSION NURSE SURGERY REGISTERED NURSE ICU REGISTERED NURSE SPECIALTY CLINIC LICENSED VOCATIONAL SURGERY REGISTERED NURSE EMRRGENCY ROOM RADIOLOGICAL TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING MICRO HT LABORATORY MEDICAL LAB TECH LABORATORY LAB DIRECTOR LABORATORY LAB ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY LAB SECRETARY LABORATORY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY REGISTERED NURSE MED/SURG TRANSCRIPTIONIST-RIC HEALTH INFORMATION MANAGE14ENT REGISTERED NURSE OBSTETRICS ED 14ANAGER EMERGENCY ROOM REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS OR CLINIC SUPERVISOR OBSTETRICS CNO-DIRECTOR OF QA QUALITY ASSURANCE REGISTERED NURSE SURGERY LICENSED VOCATIONAL MED/SURG PRACT ADMINISTRATOR MEMORIAL MEDICAL CLINIC 1EMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DBBO119 PRTotGxoss 0 Lk_j4 5 "ZU 4940.93 2429.68 2058.16 2791.63 2566.00 2171.89 5428.94 1245.25 1484,80 1614.29 878.43 4833.07 6046.73 2036.76 6222.20 3552.30 6885.15 3396.25 3710.69 535.75 3739.29 5376.32 5844.24 6209.63 2453.20 3395.40 810.25 4688.26 3169.82 4489.30 5206.60 3558.45 4139.08 5081.70 1645.36 845.96 747.00 4825,00 2937.80 3843.75 2275.55 5122.03 2005.35 1621.00 2145.52 6913.13 5717.80 3113.19 1993.25 4497.12 6778.20 5279.37 725.75 6937,00 PAGE 1 -23- RUN DATE: 09/10/14 MEMORIAL 14FDICAL CENTER TIME: 08:33 DEFAULT FORMAT FROM DB019 PRTitle PRDeptName PRTotGross -------------------------------------------------------------------- REGISTERED NURSE ICU 4813.12 MEDICAL LAB TECH LABORATORY 3160.11 REGISTERED NURSE MED/SURG 812.25 LICENSED VOCATIONAL MED/SURG 417.13 REGISTERED NURSE MED/SURG 226.25 SUPERVISOR LVN/RPhT PHARMACY 3147.27 REGISTERED NURSE MED/SURG 3090.75 CASE MANAGER/UR/DP UTILIZATION REVIEW 3943.83 REGISTERED NURSE MED/SURG 5762.26 REGISTERED NURSE MED/SURG 5328.05 CERTIFIED NURSE AIDE MED/SURG 1464.62 REGISTERED NURSE MED/SURG 1948.25 REGISTERED NURSE MED/SURG 5709.18 REGISTERED NURSE MED/SURG 4095.25 REGISTERED NURSE MED/SURG 4687.57 REGISTERED NURSE MED/SURG 2842.00 REGISTERED NURSE MED/SURG 3232.16 REGISTERED NURSE MED/SURG 3166.25 REGISTERED NURSE OBSTETRICS 7297.99 CERTIFIED NURSE AIDE MED/SURG 1518.51 REGISTERED NURSE MED/SURG 4384.51 REGISTERED NURSE ICU 3303.50 REGISTERED NURSE E1ERGENCY ROOM 4270.10 REGISTERED NURSE MED/SURG 1343.01 LICENSED VOCATIONAL MEMORIAL 14EDICAL CLINIC 2204.33 LICENSED VOCATIONAL MED/SURG 1101.74 REGISTERED NURSE MED/SURG 3723.49 LICENSED VOCATIONAL MED/SURG 1040.50 REGISTERED NURSE OBSTETRICS 776.25 REGISTERED NURSE EMERGENCY ROOM 5312.06 LICENSED VOCATIONAL MR140RIAL MEDICAL CLINIC 2252.20 CERTIFIED NURSE AIDE MED/SURG 962.13 CERTIFIED NURSE AIDE MED/SURG 1996.40 LICENSED VOCATIONAL MEMORIAL MEDICAL CLINIC 2828.13 CERTIFIED NURSE AIDE MED/SURG 1361.74 REGISTERED NURSE MED/SURG 883.25 REGISTERED NURSE ICU 825.50 REGISTERED NURSE EMERGENCY ROOM 4358.78 REGISTERED NURSE ICU 4660.79 REGISTERED NURSE ICU 3948.64 REGISTERED NURSE ICU 5275.65 REGISTERED NURSE ICU 4806.16 RN -OR SCRUB NURSE SURGERY 4235.08 REGISTERED NURSE SURGERY 5288.52 0 R TECH SURGERY 2710.11 REGISTERED NURSE SURGERY 5687.22 OUT -PT PACU NURSE SURGERY 1966.63 PRESCRIPTION CLERK INDIGENT CARE PROGRAM 1778.78 PURCHASINGBUYCOURIER TRANSPORTATION 1833.71 OP COORDINATOR SPECIALTY CLINIC 3166.35 REGISTERED NURSE F1ERGENCY ROOM 233.75 UNIT SECRETARY MED/SURG 1839.37 REGISTERED NURSE E1ERGENCY ROOM 4444.26 REGISTERED NURSE EMERGENCY ROOM 2788.32 ITT TECH SUPERVISOR LABORATORY 4244.74 PAGE 2 -24- RUN DATE: 09/10/14 MEMORIAL MEDICAL CENTER TIME: 08:33 DEFAULT FORMAT FRO14 DBO19 PRTitle PRDeptName PRTotGross -------------------------------------------------------------------- MEDICAL TECHNOLOGIST LABORATORY 3633.61 REGISTERED NURSE MED/SURG 3903.17 MEDICAL LAB TECH LABORATORY 3909.22 MEDICAL LAB TECH LABORATORY 3307.07 LABORATORY ASSISTANT LABORATORY 94.44 LAB ASSISTANT LABORATORY 2138.95 LAB ASSISTANT LABORATORY 658.13 MEDICAL TECHNOLOGIST LABORATORY 419.75 LAB ASSISTANT LABORATORY 1267.00 LAB ASSISTANT LABORATORY 2146.18 MEDICAL LAB TECH LABORATORY 3542.01 MEDICAL TECHNOLOGIST LABORATORY 271.25 MEDICAL LAB TECH LABORATORY 3209.39 MEDICAL LAB TECH LABORATORY 2300.00 LAB ASSISTANT LABORATORY 2557.37 REGISTERED NURSE MED/SURG 504.50 LICENSED VOCATIONAL MEMORIAL WOMEN'S CENTER 185,64 REGISTERED NURSE ICU 4041,61 RADIOLOGICAL TECH DIAGNOSTIC I14AGING 5148.81 RADIOLOGICAL TECH DIAGNOSTIC I14AGING 5237.27 RADIOLOGICAL TECH DIAGNOSTIC I14AGING 999.00 RECEPT/SECRETARY DIAGNOSTIC IMAGING 2030.50 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 648.00 DIRECTOR DIAGNOSTIC IMAGING 6687.40 DIAG IMAG SUPERVISOR DIAGNOSTIC IMAGING 6953.64 RADIOLOGY TECH DIAGNOSTIC I14AGING 4210.15 RADIOLOGICAL TECH DIAGNOSTIC I14AGING 3433.77 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 4150.45 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 1809.23 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 654.75 REGIST PRAR14ACY TECH PHARMACY 2103.15 REG PHARMACY TECH PHARMACY 739.50 LVN-CHG-CHART AUDITR PHARMACY 2755.61 REGIST PHARMACY TECH PHARMACY 3342.01 RECEPTIONIST MEMORIAL MEDICAL CLINIC 2119.85 INSURANCE FU CLERK MEMORIAL MEDICAL CLINIC 2086.71 RECEPTIONIST-OPERATR MEMORIAL MEDICAL CLINIC 1733.59 PHYSICIAN ASSISTANT MEMORIAL MEDICAL CLINIC 7538.40 SECRETARY/RECEPTION MEMORIAL MEDICAL CLINIC 1729.59 REGISTERED NURSE EMERGENCY ROOM 1654.69 PT ASSISTANT PHYSICAL THERAPY 3007.46 IT ASSISTANT PHYSICAL THERAPY 4046.74 PT SEC/RECEPTIONIST PHYSICAL THERAPY 1830.11 PT ASSISTANT PHYSICAL THERAPY 91.00 IT ASSISTANT PHYSICAL THERAPY 2847.49 IT ASSISTANT PHYSICAL THERAPY 1624.84 IT OPERATION 14ANAGER PHYSICAL THERAPY 5277.44 PT TECH 1 PHYSICAL THERAPY 40.50 CERTIFIED NURSE AIDE MED/SURG 2000.22 THERAPIST BEHAVIORAL HEALTH 3846.16 CIHCP COORDINATOR INDIGENT CARE PROGRAM 1927.50 BR -ER CODING SPCLST HEALTH INFORMATION MANAGEMENT 2141.83 IMAGING TECH/CLERK HEALTH INFORMATION MANAGEMENT 1395.26 OP CODER/DC ANALYST HEALTH INFOP14ATION MANAGEMENT 2543.19 TRANSCRIPTIONIST HEALTH INFOR14ATION MANAGEMENT 2568.46 PAGE 3 -25- RUN DATE: 09/10/14 MEMORIAL MEDICAL CENTER TIME: 08:33 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName PRTotGross -------------------------------------------------------------------- ROI / RI TECHNICIAN HEALTH INFORMATION MANAGEMENT 812.00 ES AIDE ENVIRONMENTAL SERVICES 1574.70 FOOD SERVICE STAFF DIETARY 1530.04 FOOD SERVICE STAFF DIETARY 1510.32 SHIFT SUPERVISOR DIETARY 1666.03 FOOD SERVICE STAFF DIETARY 1590.36 FOOD SERVICE STAFF DIETARY 1424.48 FOOD SERVICE STAFF DIETARY 1469.72 DIRECTOR OF DIETARY DIETARY 3589.80 GROUNDSKEEPER-PAINTR MAINTENANCE 2080.00 SECURITY OFFICER SECURITY 929.50 BIO-MED TECHNICIAN BIO MEDICAL ENGINEERING 727.50 BIO-MED TECHNICIAN BID 14EDICAL ENGINEERING 4348.55 SUPERVISOR MAINTENANCE 3846.84 SECURITY SUPERVISOR SECURITY 2140.00 FLOOR TECHNICIAN ENVIRONMENTAL SERVICES 1797.90 ES MANAGER ENVIRONMENTAL SERVICES 3183.90 DIE OF PLANT SERVICE MAINTENANCE 5175.40 ES AIDE ENVIRONMENTAL SERVICES 1591.42 FLOOR TECHNICIAN ENVIRONMENTAL SERVICES 1665.60 ES AIDE ENVIRONMENTAL SERVICES 1698.27 ES AIDE ENVIRONMENTAL SERVICES 1561.95 ES AIDE ENVIRONMENTAL SERVICES 1472.00 ES AIDE ENVIRONMENTAL SERVICES 1526.27 CERTIFIED NURSE AIDE MED/SURG 1576.02 FOOD SERVICE STAFF DIETARY 1475.80 ES AIDE ENVIRONMENTAL SERVICES 883.94 ES AIDE ENVIRONMENTAL SERVICES 1696.00 ES AIDE ENVIRONMENTAL SERVICES 1543.62 ES AIDE ENVIRONMENTAL SERVICES 1598.85 SECURITY OFFICER SECURITY 1750.00 PLANT OPS SPECIALIST 1AINTENANCE 2306.00 CLINIC NURSE TECH MR14ORIAL MEDICAL CLINIC 1626.57 OFFICE MANAGER ME1ORIAL WOMEN'S CENTER 2219.54 INSURANCE COORDINATR PFS - REGISTRATION 1741.74 SELF -PAY CLERK PATIENT FINANCIAL SERVICES 1839.71 CASHIER -SWITCHBOARD PATIENT FINANCIAL SERVICES 1637.09 SECRETARY/RECEPTION 1MORIAL WOMEN'S CENTER 1889.52 REGISTRATION CLERK PATIENT FINANCIAL SERVICES 1583.12 TEAM LEADER PATIENT FINANCIAL SERVICES 2229.50 PFS DIRECTOR PATIENT FINANCIAL SERVICES 3237.12 REGISTRATION CLERK PFS - REGISTRATION 1354.27 REGISTERED NURSE EMERGENCY ROOM 3991.02 INSURANCE COORDINATE PATIENT FINANCIAL SERVICES 1509.98 REGISTRATION CLERK PFS - REGISTRATION 1442.69 REGISTERED NURSE MED/SURG 3694.39 REGISTRATION CLERK PFS - REGISTRATION 869.69 SECURITY OFFICER SECURITY 1739.07 TEAM LEADER PATIENT FINANCIAL SERVICES 2465.75 OFFICE MANAGER HEALTH INFORMATION MANAGEMENT 2817.80 REGISTRATION CLERK ITS - REGISTRATION 1750.78 REGISTRATION CLERK PFS - REGISTRATION 1574.30 MEDICARE COORDINATOR PATIENT FINANCIAL SERVICES 1966.17 REGISTERED NURSE EMERGENCY ROOM 3348.43 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 3636.15 PAGE 4 -26- RUN DATE: 09/10/14 MEMORIAL MEDICAL CENTER PAGE 5 TIME: 08:33 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName LICENSED VOCATIONAL 14E140RIAL WOMEN'S CENTER REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION I.T. DIRECTOR INFORMATION TECHNOLOGY IT SYSTEM ANALYST INFORMATION TECHNOLOGY REGISTERED NURSE EMERGENCY ROOM ACCOUNTANT ACCOUNTING C.F.O. ADMINISTRATION ASSIST ADMINISTRATOR ADMINISTRATION C.E.O. ADMINISTRATION ADMIN ASST TO AA-CNO ADMINISTRATION -CLINICAL SERVIC SPEC PROJECTS COOED ADMINISTRATION Grand totals Total lines = 232 PRTotGross 1325.02 1602.45 1409.19 630,09 5541.80 4693,88 4126.23 3966,60 11564,20 9871.15 13338.46 2202.01 2602.00 677281.89 -27- ©Hs Source Totals Report Issued 09/18/14 Calhoun Indigent Health Care Batch Dates 08-01-2014 through 08-31-2014 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 16,570.00 3,683.11 01-2 Physician Services -Anesthesia 8,552.50 747.35 02 Prescription Drugs 944.46 944.46 05 Lab/x-ray 415.25 110.78 08 Rural Health Clinics 1,874.00 1,002.17 14 Mmc - Hospital Outpatient 668.50 295.76 15 Mmc - Er Bills 9,197.00 3,126.98 Expenditures 38,720.51 10,409.41 Relmb/Adjustments -498.80 -498.80 Grand Total 38,221.71 9,910.61 Fiscal Year $ 258,401.60 Payroll/Expense $ 5,689.00 Diana Sauceda &� lwelej� v —28— Pharmacy ©IHs Source Totals Report Issued O8/19/14 Calhoun Indigent Health Care 7-1-14 through 7-31-14 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 12,829.52 2,981.40 01-1 Injections 132.00 11.50 01-2 Physician Services -Anesthesia 8,942.50 923.03 02 Prescription Drugs 725.72 725.72 O5 Lab/x-ray 1,468.88 172.92 08 Rural Health Clinics 2,027.00 1,150.26 14 Mmc - Hospital Outpatient 75,022.05 25,741.09 15 Mmc - Er Bills 14,642.00 4,978.28 Expenditures 116,041.00 36,935,53 Reimb/Adjustments -251.33 -251.33 Grand Total 115,789.67 36,684.20 Fiscal Year 242,804.99 Payroll/Expenses 6,566.41 / y wWtCG/ 7'✓C�G(�� -29- Calhoun County Indigent Care Coordinator 2013 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 5 12 5 55 28 Feb 4 22 7 51 26 Mar 5 17 3 56 17 Apr 6 10 4 59 21 May 4 12 6 58 28 Jun 4 10 10 53 41 Jul 5 20 12 46 35 Aug 2 17 4 46 25 Sept 0 6 5 42 31 Oct 5 15 2 43 24 Nov 4 14 3 46 6 Dec 2 5 8 39 29 YTD 46 160 69 594 311 Monthly Avg 4 13 6 50 26 2014 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 2 8 6 37 34 Feb 3 8 0 41 35 Mar 5 0 8 43 32 Apr 3 1 1 43 33 May 4 11 4 43 32 Jun 10 5 1 47 Jul 3 12 4 49 33 Aug 5 10 3 50 35 Sept 7 9 3 49 32 Oct Nov Dec YTD 42 64 30 402 266 Monthly Avg 5 8 4 50 33 -30- 2011 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 7 22 10 152 Feb 9 13 17 156 Mar 32 33 26 153 Apr 8 19 28 164 May 6 19 16 149 Jun 25 21 23 146 Jul 1 19 5 140 Aug 1 13 39 108 2 Sept 2 43 32 79 11 Oct 8 15 27 62 16 Nov 7 8 21 47 15 Dec 1 24 27 30 14 YTD 107 249 271 1386 58 12 Me Avg 9 21 23 116 5 2012 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 4 10 2 37 9 Feb 1 17 2 36 11 Mar 4 16 3 38 20 Apr 1 15 3 39 21 May 3 11 3 40 17 Jun 10 12 5 46 15 Jul 6 15 5 48 22 Aug 10 21 1 59 20 Sept 5 17 4 59 19 Oct 7 18 5 61 34 Nov 4 15 9 57 30 Dec 4 23 7 54 32 YTD 59 190 49 574 250 Monthly Avg 5 16 4 48 21 -31- AWARD BIDS FOR FUEL TO BE DELIVERED FOR THE PERIOD OCTOBER 16, 2014 THROUGH NOVEMBER 15, 2014: Commissioner Fritsch made a motion to accept the low bid from Diebel Oil for Diesel Fuel $3.21 and Regular Unleaded $3.15. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 10/0212014 14:34 (FAX) CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE w PEGGY BALL RE: AGENDA ITEM - OCTOBER 9, 2014 AGENDA ITEM[ THURSDAY, OCTOBER 912014 P.0011003 ►- Consider and take necessary action to award bid for Fuel to be Delivered for the period beginning October 16, 2014 and ending November 15, 2014, (CM) Fuel -Bulk Delivered Diesel Fuel - Diebel Oil Company Inc was the Only Bid Regular Unleaded •- Diebel Oil Company Inc was the Only Bid 10/02/2014 14:34 (FAX) P.0021003 A W c g2R m Cm e _ c> r N C �m sU) �d x= 3 3 a w 3 mw m'. -n �i m r C r 0 m r m m 0 T 10/02/2014 14:35 09/2812014 13:21 (FAX) P.0031003 TOM) r,DULfUU9 CALHOUN COUNTY, TEXAS DID SHEET- ll i1i If A BlbOER DIESEL OIL CO INC SAM UIEBEL PO Box 71 PORT LAVACA TX 77070 DID ITEM IFUEL-BULK DELIVERED I KNOB MOM: OOTOBER 10, 2014 PpOOBTO: NOVEMBER 15, 2014 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM 70a MICHAEL J PPF/P6R, CALMOU)VCOUNrYJUDGF, S!! SAAiNST, JRD F1004 ROOM01, FORTLAVACA rX 77979 BIDS 5HOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKEDi $E4Z 'OB/D• BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR 1111 r 1Of00 AM, rMIRSDAY, 007066R $ 2014 BIDS WILL BE AWARDED AT THE COMMISSIONERS' COURT MEETING ON: rHURSPAY, OCT066R 0, 20/4 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED, BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER, THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, RE�ECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN D TERMININC WHICH BIDS WILL BE MOST ADVANTAGEOU! TO THE COUNTY_ THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES N07 DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, 5EX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR B/ PUII"ULK DSILIVRRRD J17MIPYU-011 t VARIOUS - PA'yrgY FOS COUNTY PVSL TANKS anuffA rriam VARIOUS ___ ___ rvv•�r v �Yv--�V r- FlY vv,•�r,�W®, gar-odFtcAnDNs: DIESEL FUEL >>DELIVERY must be made within 24 hours after receiving order from the County Department In the quantity ordered If vendor cannot dsliverwithin 24 hours or refuses to deliver, the County Department will order from the next lowest bidder, »PRICE Per Gallon MUST INCLUDE all fees and charges Including all TaxeslFees the county is not exempt from (R example: $0,20 Stale Excise Tex, State Oellvery/Environmenta( Fees, Federal Oil Spill Recovery Fees and Federal LUST Tex) »FREiE FROM WATER AND SUSPENDED MATTER r,Jyff y�►rrPRlc� GALLON ...-------v....r..,... -- specapED Fly ' REGULAR UNLEADED GASOLINE »DELIVSRY must be made within 24 hours after receiving order from the Courtly Department In the quantity ordered If vendor cannot deliver within 24 hours or refuses to deliver, the County Department will order from the next lowest bidder. »PRICE Per Gallon MUST INCLUDE all fees and charges Including all Taxes/Pees the County is not exempt from (f( example: $0,20 State Exelae, Tax, State Delivery/Envlronmental Foos, Federal Oil Spill Recovery Fees and Federal LUST Tax) >>FREE FROM WATER AND SUSPENDED MATTER AND A MINIMUM OCTANE OF 07 (AVERAGE METHOD) c� • p'I - r K . PLEASED81 ANY EXCEMONS TO THE ABOVE iPEONAMN8: Friday, September 2e, 2014 me BCE0LC0NS RESOLUTION REGARDING DOMESTIC VIOLENCE AWARENESS MONTH: Commissioner Lyssy made a motion to sign and approve Resolution regarding Domestic Violence Awareness Month. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. C C .L fu O 'O i O V> ro aJ c -E C m u = U _ fu Q ECW '6U C O d) o m O �13) cn � N O >, 'O n. c:(aN �a o u O faa O aj a) m 00 E= L O ai U 0 U N Q 0 V� 'O -0 :E C O Y 'B d) C C L p (6 0 O a) C i- c o 0).— O C a) O_ o o�� �� �o um a) u� comma_ �. L p� O a) (o U C m L 4J Zt UO O O Z) U Q ® G L >— E (n n1 'D X o c aJ 0 c a t o@ O� hl L vi c o o cn ufu o co _oCaJ W � U a) u F7>i L C O C @ O .0 N E (n E o C) a) ay a V �rW`�wwJ v"°)�> c 0 > o :¢ > E a fl�onanoU) e 0L mCD °J m aJno° ~H ,0 aoi U') o o -0,- 0 o 9 a�i o m W 'D V75 73 O O O X �-0 N O i E m O' .N � Y Q s o a°iLU U Q) O ro E c J fl .n i � L 0 0 °) Q o (n oo � En aJ� �> mL ��cL �cEdJ13 E E� o o @ o o c o 0 0 LL 0 v o Q o f u n o E Q 3+ o n p > 0) w j y c ® Que rn°—o� U)� � (A @ a o a � �a LU � � W ® W C W ..0 O W E N W E W C vi a) yam_, F 4J 0) O Z OC > W o c '_' ru W � u a) , (n E � -O C7 W cn }, O W C CD W -O W a? O ai \$ O O 3��z 3�> 3T� 3= 3;�m@= z"r � M m .,.., Q 42 -a Q m -0 L t -o Q -0 n (3) RESOLUTION REGARDING OIL AND GAS WASTE DISPOSAL FACILITIES: Commissioner Fritsch stated that he along with Commissioner Danny Garcia of Victoria County are both helping with this project regarding oil and gas waste disposal facilities. They are trying to increase the transparency of the permitting process through injection wells. Right now the only way the public is being notified is by the small articles in the legal ads of Sunday's newspaper, are trying to get the Railroad Commission along with Texas Legislature to change the way they do permitting so they can give a little more detail about where it is and also notify the public in a more understanding way. Last week at a County Judges/Commissioners Association meeting in Lubbock, a Resolution was passed supporting this and will be presented to Legislature and Railroad Commission. Commissioner Danny Garcia of Victoria County stated he does have some firsthand knowledge on injection wells. In the Bloomington and Placedo areas they have approximately 40 injection wells which are in the city area. The way oil and gas companies are required to notify that an injection well is going to become operable is by applying for a permit; the only requirement they have right now for notifying the public is a small ad in the Victoria Advocate or the local newspaper. An injection well can be one that they use just for themselves to put salt water back into different strata's in the Earth from oil and gas that they are drilling. If they are drilling for oil and it has water in it they would then have to extract the salt water and dispose of it somewhere. Not only do we take a risk having our water table contaminated but it also puts a lot of traffic on our roads because if an injection well isn't nearby then they are having to move that motor somewhere. They are working on a better way to notify the general public if an injection well is coming in around the area and could possibly be on property adjacent to a resident's home. What they are asking is that Texas Legislature and the Texas Railroad Commission notify the residents by mail, giving them an opportunity to protest that injection well that is adjacent to their property. Commissioner Fritsch met with the County Judges/Commissioner's Association of Texas a few weeks ago and a Resolution was adopted; they would also like Calhoun County to support the Resolution. This Resolution regarding oil and gas waste disposal facilities will be proposed to Victoria County along with other counties as they move forward with this process. The Railroad Commission is the one who over sees the injection wells. Commissioner Lyssy asked if the Railroad Commission does any kind of monitoring. Commissioner Danny Garcia answered by stating everything has to be monitored. Commissioner Fritsch stated the Groundwater District is also trying to work with this project too. He also stated Jim Allison their Legal Counsel is involved and are working jointly with the Groundwater District. Judge Pfeifer made a motion to approve Resolution regarding Oil and Gas Waste Facilities. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Neil Fritsch <neil.fritsch@calhouncotx.org> Sent: Thursday, October 02. 2014 2:02 PM To: Susan Riley; Judge Mike Pfeifer Cc: janie.delgado@calhouncotx.org Subject: Injection Well Resolution Attachments: Proposed Resolution 1 Oil and Gas Waste Disposal Facilities Resolution -Calhoun County.docx Judge and Susan. Please place the attached resolution on Commissioners Court agenda for October 09, 2014. It will need some work to put everyone's name on it. I did not know how. Any questions, please ask. Thank you, Neil Neil E. Fritsch Commissioner Calhoun County, Precinct 3, and Past President, South Texas County Judges and Commissioners Association 24627 State Hwy 172 Port Lavaca, Texas 77979 361-893-5346- Office 361-893-5309-Fax neii.fritsch@calhouncotx.org RESOLUTION Oil and Gas Waste Disposal Facilities WHEREAS, the Texas oil and gas industry is a vital part of our economy; and WHEREAS, this industry requires the use of disposal facilities, such as waste injection wells, to operate in an efficient mamier; and WHEREAS, the operation of these disposal facilities can pose a substantial risk to the, groundwater supply; and WHEREAS, protection of the groundwater is also essential to the economy and health and safety of Texas citizens; and WHEREAS, adequate information should be provided to Texas counties and their citizens to ensure the safe operation of oil and gas waste facilities and protection of"the groundwater; now THEREFORE, BE IT RESOLVED, that that the Calhoun County Commissioners Court does hereby request that the Texas legislature and the Texas Railroad Commission require that Texas counties, their citizens, and groundwater conservation districts be provided all available information concerning proposed oil and gas waste facilities in their area and a full opportunity to participate in the evaluation of any application for additional facilities. Approved and adopted this 9"' day of October, 2014. hbd I Michael . Pfeftr Calhoun County Judge RogerI Q alvan vt Con nissioner; P ci ctl Vern Lyssy Commissioner, Precinct 2 ATTEST: Anita Fricke County Clerk By: Farleigh gutton, Deputy Comu4iissioner, Precinct 3 Kenneth W. Finster Commissioner, Precinct 4 OJ¢T Sbk GUD NO. XXXX PETITION FOR RULEMAKING § RAILROAD COMMISSION TO MODIFY CURRENT PUBLIC § PARTICIPATION AND APPLICATION § OF REQUIREMENTS RELATED TO § WELLS FOR THE DISPOSAL OF § TEXAS SALTWATER AND OIL AND GAS § WASTE § PETITION FOR RULEMAKING TO REQUIRE NOTICE TO MODIFY CURRENT PUBLIC PARTICIPATION AND APPLICATION REQUIREMENTS RELATED TO WELLS FOR THE DISPOSAL OF SALTWATER AND OIL AND GAS WASTE TO THE HONORABLE RAILROAD COMMISSION OF TEXAS: Pursuant to 16 T.A.C. § 1.21, [Organizations] hereby file this Petition for Rulemaking to modify current public participation and application requirements related to wells for the disposal of saltwater and oil and gas waste pursuant to 16 T.A.C. § 3.9(l)-(5). The proposed changes would: (1) require mailed notice to adjacent surface landowners of applications for disposal of saltwater and/or oil and gas waste; (2) create a mailing list of interested persons who may apply to receive notice of disposal and injection well permit applications; (3) require applications for such disposal well permits to include a map identifying the location of the proposed well and a listing of the chemical composition of the proposed disposal fluids. In addition, we request that the Commission include oil and gas disposal well applications on its Public GIS Map Viewer, accessible online at http://www.rre.state.tx.us/data/online/gis/index.php. L Justification For Expanding Public Notice of Oil and Gas Disposal Well Permit Applications The recent increase in hydraulic fracturing (fracking) has greatly expanded the number of injection and disposal wells in Texas, affecting property values and raising public health and water quality concerns. Currently, Texas leads the nation in number of producing gas wells. Researchers have described an array of environmental, ecological, economic, and public health issues that are directly related to tracking, including: water contamination, air contamination, diesel truck traffic volume, ambient noise levels, occupational hazards, rural community stress from swelling drilling crews, and demands on community health infrastructure. Other issues include decreased property values dnd a 30% increase in the amount of methane gas that escapes from the ground. It is estimated that each frack uses between 80 and 300 tons of chemicals, including volatile organic compounds (VOCs) like benzene, toluene, ethylbenzene, and xylene. Chemicals released during oil and gas extraction from the Eagle Ford Shale include carcinogens such as hydrogen sulfide and other VOCs as well as arsenic, which a recent study found to be 18 times higher in areas with tracking compared to areas where no tracking occurred. Commonly reported acute health problems among people living near fracking sites include: fatigue, burning eyes, dermatologic irritation, headaches, difficulty breathing, nosebleeds, and urologic problems. Because of the number of wells in Texas and concerns about the impact of such wells, members of the public are more interested than ever in receiving notice regarding applications for new wells near their homes and property. Currently, there is little public notification of oil and gas disposal well permit applications. The application is only required to be mailed to the owner of the surface tract where the well is to be located, to the operators of wells within '/2 mile, and to the county and or city clerk as appropriate. In addition, notice is published in a newspaper of general circulation in the County where the well is located. It is often adjacent surface owners who have real concerns about the impacts of oil and gas waste disposal wells on their property values, their groundwater quality, and their health. Such persons currently do not receive mailed notice of the application, and notice in a local newspaper with limited distribution or visibility is insufficient to allow these people to participate effectively in the Railroad Commission permitting process. Wells like those in the Eagle Ford Shale play are located in areas between major metropolitan areas where it cannot be assumed the people subscribe to a single newspaper. Furthermore, the notice that is published in the paper typically appears in the legal section of the newspaper and fails to identify the location of the well in a manner that is clear to the public. As a result, even those who do see the notice may not realize that it is proposed for a location nearby or adjacent to their homes. In contrast, the Texas Commission on Environmental Quality mails notice of permit applications to landowners named on a map attached to the application, the mayor and health authorities of the city or town, the county judge, the Department of Health, the Texas Parks and Wildlife Department, the Railroad Commission, and members of an established mailing list pursuant to TCEQ rules among others. This rulemaking proposal would serve the public interest by allowing those with real concerns about the impacts of oils and gas disposal wells to participate in the Railroad Commission's permitting process for such wells. Improving transparency with respect to the public notification process would allow the public to make more informed decisions and engage in the permitting process for those wells that may impact their interests. U. Explanation of Proposed Rules As noted above, the proposed rules would increase public awareness of proposed oil and gas disposal wells and promote public participation in the permitting process. First, we petition the commission to require applicants to provide adjacent surface landowners with a copy of the disposal well application. This would raise awareness among specifically interested members of the public whose land and drinking water may be affected by any oil and gas disposal wells. This places only a minor additional burden on applicants because applicants already have to mail copies of the application to other well operators within a half -mile and to the chief clerk of the relevant county or city. Second, we petition the commission to create and maintain a mailing list of persons requesting notice of an applications for oil and gas disposal wells. The TCEQ already maintains a mailing list for injection well permits under its jurisdiction similar to the one we propose. The proposed rule change would allow interested members of the public to receive more information about potential injection and disposal wells while only being a small, incremental burden to the commission by bringing its policy in line with other Texas administrative state agencies like the TCEQ. Third, we petition the Commission to require applicants to include a list of chemical additives included in the proposed injection fluid. While Form W-14 already requires the applicant to check a box to indicate what type of injection fluid will be injected, we request that the applicant be required to attach a complete list of chemical additives included in the injection fluid. This is not an extremely taxing request. Many oil and gas companies already voluntarily contribute this information to public registries like FracFocus. We merely request that this information be made available to interested parties from a more convenient, centralized source instead of requiring members of the public to compile data from several different sources. We also are not asking for a complete disclosure of the exact percentage of the chemical composition of the injection fluid, which, we understand, may be subject to trade secret laws, but just a disclosure of the chemicals themselves. Fourth, we petition the Commission to require applicants to include in their applications a map that shows the exact location of the proposed disposal well. The commission already requires applicants to attach a map to Form W-14 showing the locations of all other wells of public record within a '/z mile radius, including the commission designated operator of each well. This Petition only asks applicants to clearly place their well on such a map. In an era where GPS location is so prevalent, this requirement is not onerous and would only require applicants to drop a pin on an online map and print it out to attach to the disposal application. The public would be able to better locate proposed and existing disposal wells with only the most minor of inconveniences imposed on applicants. Lastly, we propose that the Commission extend the reach of its online database, the Public GIS Map Viewer, to include the location of proposed disposal wells and to permit public access to the applicant's disposal well applications. This would give the public much better access to this information. The Commission already has an online database for oil wells, gas wells, and pipelines searchable by location on its website. We only ask that the Commission extend the reach of this program to immediately upload permit applications as it receives them and to require that the 15- day deadline for protests not begin to run until such applications are uploaded to the online database. This will allow affected persons to validly protest a permit application within the 15-day notice period if they see an applicable permit on the database. This only requires a slight tweak to the language of 16 T.A.C. §3.9(E). We believe that the creation of such a database would be of minimal cost to the commission given its already large investment in the existing public GIS map viewer. The commission would only have to upload each application as it is received, which likely would not be much more onerous than filing and tracking the permit as it goes through the permitting phase. III. Statutory Authority The Commission has the authority to adopt a rule requiring notice to adjacent surface landowners before issuance of a disposal well permit, to create and maintain a mailing list of persons requesting notice of an injection and disposal well application, to require applicants to attach a map that shows the exact location of the proposed disposal well, and to create an online database for disposal well applications. • Texas Water Code §27.032 gives the Railroad Commission the authority to require a disposal well applicant to furnish any information the Railroad Commission considers necessary to discharge its duties. • Texas Water Code §27.034 gives the Railroad Commission the authority to adopt rules and procedures reasonably required for the performance of its powers, duties, and functions including rules for notice and procedure of public hearings. The rules for notice shall include provisions for giving notice to local governments and affected persons. The Railroad Commission shall define "affected person" by rule. IIII. Proposed Text of the Rule §3.9 Disposal Wells (1)-(2) (No change.) j3) The application to dispose of saltwater or other oil and gas waste by injection into a porous formation not productive of oil,_gU--Qr—geothermal resources shall be filed with the, commission in Austin accompanied by the prescribed fee. On the same date, one copy shall be filed with the appropriate district office. The application must include an attached man showingrhe location of the pposed disposal well and the location of all wells of public record within a one- ro rie ry information, such as trade secrets, about the exact gtrcentage or amount of each chemical additive in the injection fluid. (4) (No change.) (5) Notice and Opportunity for hearing. (A) The applicant shall give notice by mailing or delivering a copy of the application to affected persons who include the owner of record of the surface tract on which the well is located; the owner of record of each surface tract that adjoins the pro used i posal tract; each commission -designated operator of any well located within one-half mile of the proposed disposal well; the county clerk of the county in which the well is located; and the city clerk or other appropriate city official of any city where the well is located within the municipal boundaries of the city, on or before the date the application is mailed to or filed with the commission. For the purposes of this section, the term "of record" means recorded in the real property or probate records of the county in which the property is located. "(Cl In order to give notice to other local governments, -Lnterestgd, or affected ern sons, notice of the application shall be published once by the applicant in a newspaper of general circulation for the county where the well will be located in a form approved by the commission or its delegate. The applicant shall also mail notice of the application to all persons on a mailing list maintained by the Commission. Members of the public in request in writing to be included on the mailing list. The commission may from time to time request confirmation that persons on the list wish to remain on the list an may delete from the list the name of anv_person who fails to respond to such a request. The notice must include: 1. The name and address of the aggmy and the telephone number of an aggncy contact from whom interested persons may obtain further information; 11. The name address, and telephone number of the applicant and a desgriptioiLof the manner in which a person may contact the applicant for further information; W. A brief description of the location and nature of the proposed activity; 1111. A mgp showing the exact location of the Pro used i posal well or a link to a man on the commission website showing the exact location of the well; and V. A com fete list of the chemical additives in the RLoo ed injection fluid. (Ej (D) Protested applications: (i) If a protest from an affected person or local government is made to the commission within 15 days of receipt of the application or of publication or o publication on the Commission's public GIS map viewer database, whichever is later, or if the commission or its delegate determines that a hearing is in the public interest, then a hearing will be held on the application after the commission provides notice of hearing to all affected persons, local governments, or other person, who express an interest, in writing, in the application. (ii) (No Change.) (FHE) If no protest from an affected person is received by the commission, the commission's delegate may administratively approve the application. If the commission's delegate denies administrative approval, the applicant shall have a right to a hearing upon request. After hearing, the examiner shall recommend a final action by the commission. V. Conclusion There is great public interest in oil and gas permitting in general and in injection of oil and gas waste in particular. Yet the current public participation process at the Railroad Commission for the permitting of oil and gas disposal wells often fails to give interested members of the public notice regarding oil and gas disposal well applications that have the potential to affect their property, groundwater, and health interests. The changes proposed in this Petition would increase public notice regarding oil and gas disposal well applications and would allow members of the public to more effectively participate in the Railroad Commission permitting process. We would like to thank the commission in advance for its time and consideration of our petition. Respectfully submitted: M APPOINTMENT OF SELECTIVE SERVICE OFFICER FOR CALHOUN COUNTY: Commissioner Fritsch stated a few months back the Selective Service Commission informed the Court that they were supposed to have a representative on the Selective Service Board and Commissioner Fritsch was elected for that position. Being an elected official Commissioner Fritsch cannot hold that position and after talking to Mr. Jack Mageluzzo he has accepted that appointment. This is also an appointment by the Governor and Governor Perry will have his say in this. Mr. Mageluzzo stated this particular representation is a serious position. He has submitted his paper work and talked to the major. Commissioner Fritsch made a motion to approve the appointment of Jack Mageluzzo as Selective Service Officer for Calhoun County. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: neil fritsch <neil.fritsch@calhouncotx.org> Sent: Monday, October 06, 2014 7:02 AM To: Judge Mike Pfeifer; Susan Riley Cc: Janie Delgado Subject: Agenda Item -October 09, 2014 Judge Pfeifer, Please place the following on Commissioners Court agenda for October 09, 2014. "Consider and take necessary to appoint a Selective Service Officer for Calhoun County". I will send the appropriate paperwork to all individually. Thank you and have a great day!! Neil E. Fritsch Commissioner, Calhoun County, Precinct 3 and Past President, South Texas County Judges and Commissioners Association 361-893-5346-Office neil_liitseli'a?calliouncot ark Sent from my Wad REQUEST TO CLOSE, ABANDON AND VACATE A PUBLIC ALLEY BEING 315 SQUARE FEET; THE SAME BEING A TRACT 3' X 105' IF THE 20' ALLEY IN BLOCK THIRTY EIGHT (38), ORIGINAL TOWNSITE OF PORT O'CONNOR, AS SHOWN ON THE PLAT OF RECORD IN VOLUME 2, PAGE 01 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS, THE 3' X 105' PORTION OF THE ALLEY BEING ADJACENT TO LOTS 11 AND 12 AND THE ADJOINING 5' OF LOT 10, ALL IN BLOCK 38 OF THE ORIGINAL TOWNSITE OF PORT O'CONNOR: Commissioner Finster stated this is a house that has been on this County property for quite some time. They are trying to clear up the property. There was a survey done out on part of the house that was on County Property and added a couple feet to it making it a Tx 105' section, that way it will clear up that issue and get a clear title on the house. Commissioner Finster made a motion to approve the request to close, abandon and vacate a public alley being 315 square feet; the same being tract TX 105' if the 20' alley in block thirty-eight (38), Original Townsite of Port O'Connor, as shown on the plat of record in volume 2, page 01 of the Deed Record of Calhoun County, Texas, the TX 105' portion of the alley being adjacent to lots 11 and 12 and the adjoining 5' of lot 10, all in block 38 of the Original Townsite of Port O'Connor. Commissioner Galvan seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Tricia Koenning <tricia@poMavacalaw.com> Sent: Friday, October 03, 2014 9:52 AM To: Susan Riley (susan.riley@calhouncotx.org) Subject: agenda item Attachments: Orde r. pd f Susan: David has cleared the following agenda item with Commissioner Finster for the 10/9 meeting: 1. Consider and take necessary action to close, abandon and vacate a public alley being a 315 square feet, the same being a tract 3' x 105' of the 20' alley in Block Thirty Eight (38), Original Townsite of Port O'Connor, as shown on the plat of record in Volume 2, Page 01 of the Deed Records of Calhoun County, Texas, the 3' x 105' portion of the alley being adjacent to Lots 11 and 12 and the adjoining 5' of Lot 10, all in Block 38 of the Original Townsite of Port O'Connor. I would appreciate your placing this on the agenda. Thanks, Tricia Tricia Koenning, Legal Assistant Roberts, Roberts, Odefey & Witte, LLP P. O. Box 9 Port Lavaca, Texas 77979 (361) 552-2971(Telephone) (361) 552-5368 (Fax) ROBERTS, ROBERTS, ODEFEY & WITTE, LLP -- CONFIDENTIALITY NOTICE: This electronic message is intended to be viewed only by the individual or entity to whom it is addressed. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. 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This email has been scanned by the Boundary Defense for Email Security System. For more information please visit http://www.apptix.com/email-security/antispam-virus i +0 Z,n MOTION TO CLOSE, ABANDON AND VACATE A PUBLIC ALLEY W„ IN PORT O'CONNOR CALHOUN COUNTY TEXAS X0 c" 3S' A Motion was made by Commissioner Finster and seconded by mr Commissioner Galvan to Close, Abandon and Vacate a 3' x 105' -1-0 portion of the alley in Block Thirty Eight (38), Original Townsite of Port O'Connor, m Texas, as shown on the plat of record in Volume 2, Page 01 of the Deed Records of µr Calhoun County, Texas, the 3' x 105' portion of the alley being adjacent to Lots 11 and 00 12 and the adjoining 5' of Lot 10, all in Block 38 of the Original Townsite of Port m O'Connor. Cam n 110 Commissioners Galvan, Lyssy, Fritsch, Finster and A env Judge Pfeifer voted in favor of the motion. * w 3 Commissioners ° voted against the motion. T N n ORDER DECLARING CLOSURE OF THE ALLEY " IN PORT O'CONNOR, CALHOUN COUNTY, TEXAS WHEREAS, on the 9th day of October, 2014, the Commissioner's Court of Calhoun County, Texas considered the request of Kevin O'Keefe and Brian K. Brownie, being property owners in Precinct 4 of Calhoun County, Texas, to close, abandon and vacate a 3' x 105' portion of the alley in Block Thirty Eight (38), Original Townsite of Port O'Connor, said plat of the Original Townsite of Port O'Connor being of record in Volume 2, Page 01 of the Deed Records of Calhoun County, Texas and the portion of the alley to be abandoned being more fully described by metes and bounds on the attached Exhibit "A", which Exhibit is incorporated herein for any and all purposes as though fully set forth herein. WHEREAS, Texas Transportation Code §251,051 vest in the Commissioner's Court the authority to close, abandon and vacate all or a portion of an alley; and 1 WHEREAS, the Commissioners have not previously classified the subject alley as either a first class or second class road; and WHEREAS, the Commissioner's actions to close, abandon and vacate a portion of the alley have not been enjoined or sought to be enjoined by any party; and WHEREAS, proper notice of the petition to close, abandon and vacate a portion of the alley has been posted at the Courthouse door of Calhoun County, Texas and at other places in the vicinity of the affected route, being at the mail box station in Port O'Connor, Texas and on the property at a portion of the alley to be abandoned, the same being located where the alley intersects North 7`h Street and the same being a corner of Lot 12, Block 38, Original Townsite of Port O'Connor, Calhoun County, Texas, being the portion of the alley to be closed, abandoned and vacated, for at least twenty (20) days before the date the application was made to the Court, the same being September 3, 2014; and WHEREAS, the alley runs from North 7ch Street to North 81h Street; and the entire Block Thirty Eight (38) is bounded by North 7ch Street, West Polk Avenue, North 8`h Street and West Taylor Avenue, all, save and except the four (4) streets, being in Block Thirty Eight (38) of the Original Townsite of Port O'Connor, Calhoun County, Texas; and WHEREAS, the Commissioners have voted to close, abandon and vacate a portion of the alley that is between Lots Eleven (11) and Twelve (12) and the adjoining 5' of Lot Ten (10), located on the northwest side of the alley across the alley from Lots One (1), Two (2) and the adjoining 5' of Lot three (3) on the other side of the alley; and 2 WHEREAS, all requirements of Texas Transportation Code §251.051 and §251.052 have been complied with in declaring said alley to be closed, abandoned and vacated. NOW, THEREFORE, ON MOTION DULY MADE BY Commissioner Final -Pr and SECONDED by Commissioner calvan , and upon said Motion having been approved by the Commissioner's Court in a properly posted public meeting; IT IS ORDERED AND DECREED, that Calhoun County does hereby CLOSE, ABANDON and VACATE a 3' x 105' portion of the alley above described and the portion being CLOSED, ABANDONED AND VACATED is more fully described by metes and bounds on Exhibit "A" attached hereto and made a part hereof as though fully set forth herein. IT IS FURTHER ORDERED AND DECREED that on the date this Order is signed, title to the 3' x 105' portion of the alley shall vest on this date in the owner of the property that abuts the portion of the alley being closed, abandoned and vacated, pursuant to Texas Transportation Code §251.058(b). IT IS FURTFIER ORDERED AND DECREED that a copy of this Order is to be filed in the Official Records of Calhoun County, Texas and a duly filed copy of the Order shall serve as the official instrument of conveyance of the closed alley in Port O'Connor, Calhoun County, Texas from CALHOUN COUNTY to Kevin O'Keefe and Brian K. Brownie, the present owners of the adjoining property, their heirs and assigns, pursuant to Texas Transportation Code §251.058(b). t] SIGNED THIS 9th day of October, 2014. CALHOUN COUNTY, TEXAS hAA' 1A& /' �k k"�'Z1 fiONORAAI,WM10AVL J. PFEIFER, CALHOUN COUNTY JUDGE ATTESTED TO BY: ANITA FRICKE CALHOUN COUNTY CLERK By: Farleigh Sutton tton , Deputy Clerk 0 SQUARE315 OF 20'ALLEY IN BLOCK OF THE ORIGINAL TOWNSITEOF PORT O'CONNOR, CALHOUN COUNTY, TEXAS STATE OF TEXAS COUNTY OF CALHOUN BEING a 315 square feet tract of land, the same being 3' x 105' of the 20' wide alley adjacent to and adjoining Lots 11, 12 and an adjoining portion of Lot 10, Block 38 of the Port O'Connor Townsite, Calhoun County, Texas, according to the established Map and Plat of said addition of record in Volume 2, Page 01 of the Deed Records of Calhoun County, Texas, said 315 square feet tract of land being more fully described by metes and bounds as follows: BEGINNING at a 5/8" diameter steel rebar found marking the common corner of Lot 10 and Lot 11 in Block 38, in the southeast right of way line of Taylor Avenue (a 60' right of way); THENCE South 63' 22' 00" West, a distance of 5' to the northwestern most corner of the O'Keefe/Brownie property; THENCE South 26' 38' 00" East, a distance of 140' to the POINT OF BEGINNING of this 315 square foot tract of land; THENCE North 63' 22' 00" East, a distance of 105' along the common boundaries of a 5' portion of Lot 10 and Lots 11 and 12 to a point for the most northeast corner of this 315 square feet tract, the same being a common point of intersection with North Seventh Street (a 60' right of way); THENCE South 26' 38' 00" East, a distance of 3' along North Seventh Street to a point within the 20' alley in Block 38 which point is also on the northwest boundary of North Seventh Street; THENCE South 630 22' 00" West, a distance of 105'; THENCE North 26' 38' 00" West, a distance of 3' to the POINT OF BEGINNING, containing within these metes and bounds a 315 square feet tract of land out of the above described alley. Exhibit "A" Page 1 of 2 MORTGAGE UJAM iMSPECTIOM BE IRS LOTS ELE9[N II)) AND THS 9E 1121. IN 6,005 TH I RTY41SITT MI 11 PORT O'MfflIR TIRMITE., C•ALNCUN CIMRY: TEALS. ACCORDING TO IRE ESTABLISRED 4AP AA9 PLAT H SAID TDRRSITE DE RECOHR IN v(AURE Z. FACE Pb pFEp RECORDS Oi CALRODU CWATY, TEXAS, Af4 3 O O LO Ecsma F59.. ivq SA lrsR dent llAay sm � zp bt I,w. otrnty Sleel VINnYSLLii, 4i WAN A Lrroli bElnuM an t No ' Umt Poy iAYLOR AVE. (60' R.Or14.} ORI8111c SLP LE'IN FEF! ,v lvr 00 1J" p0 Ine :a rp.uvr ,e! Ia I >Mle ao i0 THE LIENUULOERS AND/Ol NNE (ARRIVE DF TIIE FRUDIO5 SURVEYED NIY TO IDS ouruw elan raH—....... aea t11L"i. Comm,. RY Na .IrgY6W rlNcl it try I:.s:c.:i [wpcy. THE PNDERSIN+Ep' DOES Rul RRT)" THAT TRIS S➢R'!EY SAS RACE ON THE ORUWRJ f3 iNE PFlCPERtY LEGALLY p£ECRIBEO llEREW! OR iilT/2013 11N IS CDRNfCT. MRS rt'°nrya./vpmll+e •..i ellr•r .eavlmTav;w a�' TH.AI MERE ARE N0 DISWFPANCIES. TGRLI.... SRORtAOES IH AhEM1. RCU.vpW1Y LINE etn m r'�:.�,.m re�uro:n v°ron z. In•. r:, C(SGtIM. EhCROACNlENiS. pi£nLAPY1110 OF IMPRO HEITS. CiViN NIS UN RIORIR lG oeee n u°e r H eH totem., cwRa. Te.� RAY, E%CEET AS MORN VANGDA, AND THAt SAN) FRO ERTY HAS ACL£SS ZD AHIO YRW .A DEDICATES ROADWAY, ACCORDING TO THE FLYING VISURID E RATE NAP (FIHM) FUR CALIMUH COMM TEXAS. CO"NORITY PANEL ROWED a8D➢9T DWI 0. IAP REVISED API11L W. 199, ME SUDJE61 PROPERTY IS LOCATED Ol ZMe AIZ IE49H. NHICH IS U£SIOMYEO AS AN AREA IT I00-YE.AS ELOGp: RAiC FL000 CI.EVAI tN15 AID FL 009 IIAZARO fACIDIS OE SENIINCO. _ Amm )OS HO.: -------------- Page 2 of 2 October 13 2014 2:44 Ph This Document has been received by this Office for Recording into the Official Public Records. He do hereby swear that we do not discriminate due to Race, Creed, Color, Sex or National Origin. Filed for Record in: Calhoun County Honorable Anita Fricke County Clerk .r *epa Instr.: 140875 Stamps: 7 Page(s) APPROVE SPECIFICATIONS AND CONTRACT FOR THE FOLLOWING COMBINED SERVICES: INMATE TELEPHONE SERVICES AND RESIDENT BANKING SOFTWARE, COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING FEBRUARY 15, 2015 AND ENDING FEBRUARY 14, 2017 WITH THE OPTION TO RENEW YEARLY FOR UP TO TWO ADDITIONAL YEARS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD MONDAY, DECEMBER 22, 2014: Commissioner Galvan made a motion to approve specification and Contract for the following combined services: Inmate Telephone Services and Resident Banking Software, Commissary Service & Fiduciary Management Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX H — 202 S ANN ST, STE A PORT LAVACA, TEXAS 77979 (361)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 1, 2014 RE: AGENDA ITEM — October 9, 2014 AOENDAITEM THURSDAY, October 9, 2014 ® Consider and take necessary action to approve specifications and contract for the following combined services: Inmate Telephone Services and Resident Banking Software, Commissary Service & Fiduciary Management Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. (RM) CALHOUN COUNTY, TEXAS Calhoun County Adult Detention Center Request For Bid INMATE TELEPHONE SERVICES and INMATE RESIDENTIAL BANKING SOFTWARE, COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES Term: Two (2) Years February 15, 2015 thru February 14, 2017 (With the option to renew yearly for up to two (2) additional years) BID SPECIFICATIONS I. INSTRUCTIONS Commissioners' Court of Calhoun County, Port Lavaca, Texas, is requesting sealed bids to be received for: Inmate Telephone Services and Inmate Residential Banking Software, Commissary Service and Fiduciary Management Services RETURN BID TO: HONORABLE MICHAEL J PFEIFER, COUNTY JUDGE 211 S ANN ST 3RD FLOOR, STE 301 PORT LAVACA, TEXAS 77979 DUE: Sealed bids shall be received no later than: 10:00 AM, Thursday, December 4, 2014 Mark outside of Sealed Envelope: Sealed Bid — Inmate Telephone Services and Inmate Residential Banking Software, Commissary Service and Fiduciary Management Services (Ifyou send your bid by UPS FEDEX. etc, the outside of this envelope or box must be marked — "Sealed Bid —Inmate Telephone Services and Inmate Residential Banking Software, Commissary Service and Fiduciary Management Services) IT IS UNDERSTOOD THAT Calhoun County reserves the right to accept or reject any and/or all bids as it shall deem to be in the best interest of Calhoun County. Receipt of any bid shall under no circumstances obligate Calhoun County to accept the lowest bid. The award of the contract shall be made to the responsible bidder, whose bid is determined to be the most beneficial offer to Calhoun County, taking into consideration the relative importance of price and other factors set forth in the request for bid. BIDS SHALL include this Request and all additional documents submitted. Any interlineations, alterations, or erasures made before receiving time must be initialed by the signer of the bid, guaranteeing authenticity. Each bid shall be manually signed in ink by a person having the authority to bind the firm in a contract and marked clearly on the outside and placed in a separate sealed envelope. Facsimile transmittals shall not be accepted. LATE BIDS will be considered void and unacceptable. Calhoun County is not responsible for lateness of mail, carrier, etc., and date/time stamp in the County Judge's Office shall be the official time of receipt. Page I of 12 BIDS WILL BE received and publicly acknowledged at the location, date, and time stated above with bid amounts to be made available after the contract is awarded. Bidders, their representative and interested persons may be present at the bid opening. Bids will be considered for award on Monday, December 22, 2014. After the award, bid tabulations will be available form the Auditor's Office. II. SCOPE OF WORK A. PURPOSE Calhoun County's intent of this Request for Bid and resulting contract is to obtain bids from and the services of a qualified firm with extensive experience in providing the combined Inmate Telephone Services and Resident Banking Software, Commissary Service & Fiduciary Management Services. B. INFORMATION / QUESTIONS Jail population varies: Average daily population is 75. Jail Capacity is 144 Requests for information regarding facility or technical questions related to this bid should be directed to: Mailing Address: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, TX 77979 Physical Address: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, TX 77979 or by calling (361) 553-4481 or Michelle Velasquez, Assistant Jail Administrator, (361-553-4482) Requests for information regarding contractual matters related to this bid should be directed to: Mailing Address: County Judge Michael Pfeifer, 211 South Ann Suite 301, Port Lavaca, TX 77979 Physical Address: County Judge Michael Pfeifer, 211 South Ann Suite 301, Port Lavaca, TX 77979 or by calling (361) 553-4600. C. EVALUATION CRITERIA AND FACTORS The award of the contract shall be made to the responsible bidder, whose bid is determined to be the most beneficial offer to Calhoun County, taking into consideration the relative importance of price and other factors set forth in the Request for Proposals in accordance with the Texas Local Government Code, Chapter 262. The evaluation criteria will be based on the following factors: Bidder's Total Proposed Price / Financial Offering 1. Bidder's proposed commission paid to County (based on gross revenue to be defined as revenue on all local and long distance calls, completed or not completed, originating from inmate non -coin phones including calls for which payment cannot be collected from customers.) 2. Cost Proposal's compliance with minimum specifications and Financial Offering. Page 2 of 12 Bidder's Support / Service / Warranty / Qualifications 1. Financial Stability 2. Qualifications/ experience and references with other institutions similar in size to Calhoun County Adult Detention Center. 3. Capability to provide responsive service and off site technical support 4. Proposed Warranty and Maintenance Programs 5. Bidder's ability to perform (including documented history of making timely commission payments as required by these specifications). The proposed product and services meeting Calhoun County's needs and requirements 1. Adhere to requirements of the specifications 2. Bidder's responsibility clearly defined 3. Calhoun County's participation and responsibility clearly defined 4. Demonstrated ability to fully meet the needs of Calhoun County including future needs through enhancements and upgrades. 5. System Features: Written in Visual Basic, Utilizes a MS SQL Database, Allows for System Wide Settings, Allows for Individual Facility Site Settings, Database will include web based and backed up D. SUBMITTAL For proper comparison and evaluation, Calhoun County requests that proposals address, at a minimum, the following format: 1. Cover Letter — A brief introductory letter of representation. 2. Executive Summary — A brief summary highlighting the most important points in the proposal including but not limited to the following: (a) statement indicating the company which will be providing the services and indicating any subcontractors which will be utilized (b) statement indicating the point of contact for bid clarification or additional information (c) statement indicating the person authorized to legally obligate the vendor (d) provide complete contact information to include name, address, phone, fax, and email address for the contact person. 3. Degree of Compliance — A statement that all products and services quoted in proposal is in full accord with the specifications or a brief listing of all those specification sections to which the bidder takes exception. Please send latest year certification (documentation that certifies the right to do business in the State of Texas). 4. Proposal Pricing/ Delivery — Pricing shall be itemized for all items requested in this proposal. Brief notes referencing specific line items may be included, if necessary, for explanation. A schedule of delivery, transition and installation must also be included. 5. Explanations and Exceptions — Explanations, exceptions, comments, etc., pertaining to the specific sections of the specifications. All comments shall be listed and numbered in order of the respective article of the specification. 6. Descriptive Literature — Illustrative or descriptive literature, brochures, specifications, drawings, diagrams, etc., that provide additional product/ service information with regard to issues addressed in other areas of the bidder's proposal. Page 3 of 12 7. Contractor Background Information — This section should include a description of the bidder's experience with other services similar to the one described herein, This information should include scope of several similar jobs including magnitude and cost, customer contacts and other information that Calhoun County can use as a basis for performance evaluation. This section should also include information on your organization and staff assigned to the project. 8. References — Vendor shall submit with this proposal a list of at least three (3) references where like services or similar projects have been performed by their firm. Include name of firm, address, telephone number and name representative. 9. Financial Qualifications — The vendor will provide the following information: (a) most recent 3 year independent audit conducted by a publicly recognized audit firm (b) corporate credit and financial references to include at least two bank references (c) certificate of insurance (d) company drug screen policy and background check procedure E. ADDITIONAL SUBMISSIONS. 1. Copy of all rates, surcharges and financial offerings proposed 2. Theory of operation for proposed system 3. System features list with feature capabilities 4. Sample copies of all management, transaction, and financial reports available to Calhoun County and description of format and cycle 5. Contract with proposed rates and financial offerings 6. A Transaction Schedule to demonstrate bidder's plans to migrate all current services to new services without interruption and how accounting of revenue will be controlled to insure maximum commission during transaction F. COST SUBMITTAL/ RATES and FINANCIAL OFFERING The cost proposal should contain the commission percentage on gross revenue Calhoun County will receive based on gross revenue to be defined as revenue on all calls and payment methods originating from inmate non — coin phones including calls for which payment cannot be collected from customers. Payments will be paid on a monthly basis 30 days after the end of the month in which calls were incurred. The vendor will include any and all financial offerings in response to the bid. The vendor will provide the following information at a minimum: (a) Details of billing and payment arrangements (b) Commission rate to be remitted and net sales calculations (c) Sample monthly commission statements (d) Projected revenue for Calhoun County Adult Detention Center G. OTHER PROJECTS INVOLVED WITH Bidder shall provide a list of other projects that you are currently involved with or will be involved with. H. TERM The term of the contract will be for a two-year period. February 15, 2015 thru February 14, 2017 with the option to renew yearly for up to two (2) additional years. Calhoun County will perform routine audits during this contract period. Page 4 of 12 ALL SERVICES MUST BE SET UP AND READY FOR OPERATION BY FEBRUARY 15, 2015 I. MINIMUM TECHNICAL REQUIREMENTS — TELEPHONE SERVICES 1. General a. 24 — Hour service will be required with personal contact and response time of 8 hours for software services and within 8 hours for repair service. b. Monthly statements and backup reports shall be forwarded with each commission payment to: Calhoun County Adult Detention Center, Attention: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, Texas 77979. c. All housing calls should be limited to a maximum of 15 minutes, visitation to 20 minutes and free calls at least 3 minute minimum. They all should have automatic cut-off. Hours of availability for inmates in housing is 6 am to 10 pm and 24 hours in booking. d. All current cabling is property of Calhoun County and any additional wiring or equipment (besides phone units) becomes property of Calhoun County. e. The awarded vendor will provide Inmate Telephone Service for the Calhoun County Adult Detention Center. f. All vendors responding to this request acknowledge that they understand the specifications and scope of the project in its entirety. Vendors may inspect the site by contacting Rachel Martinez, Jail Administrator, Calhoun Co. Adult Detention Center, (361) 553-4481 or Michelle Velasquez, Asst. Jail Administrator (361-553-4482). 2. Pertinent Data — Law Enforcement Center a. Currently, the following telephone requirements exist utilizing individual lines and will be required, at a minimum: • 1 phone at booking to provide two free local calls (providing at least a 3-5 minute complete call) per inmate booked at jail with the ability to call cell phones • 8 visitation telephones • 2 portable telephones in the jail hallway • 12 telephones in the Barracks b. Date, Time and duration of all calls in a report separating by type of call, must be submitted to the Sheriff on a monthly basis (acceptable in disk format, email or online, web based). c. System shall have the ability to block and unblock calls as required by the Jail Administrator. d. System shall have the ability to manage individual phones in the facility. e. Calhoun County has estimated that the Spanish only speaking population of the Jail is approximately 5-10% at any given time. L Calhoun County does use a Sheriff s Office number as an identifying number, a PIN # may be generated at booking but must become inactive upon release. g. Calhoun County currently has an established time period that the phones are in use, 6:00 AM to 10:00 PM for inmates in housing and 24 hours in booking. h. Digital recording and live monitoring of all phone calls placed and received by all telephones in the jail as well as reports for these calls. Page 5 of 12 3. Inmate Phone Processing Equipment The following are minimum requirements, describe each process by recording on phone and by literature: 1. Step by step procedure to complete a collect call. 2. Step by step procedure to complete a pre -paid call. System must have internal debit system versus an outside calling card system 3. Blocking of certain numbers and the procedure. Receiving party must have the option to block incoming calls from the jail facility. 4. Live monitoring of all calls (inmates, booking and visitation phones.) 5. Digital recording of all calls (inmates, booking and visitation phones.) 6. Search and investigative capabilities. 7. PIN capabilities which become active at booking and inactive at release Describe the capabilities of the following features and investigative tools: 1. Live monitoring and digital recording of all inmate calls. 2. Live monitoring and digital recording of visitation phones 3. Hot Number Tracking and Notification Features. Describe the Hot Number Notification and tracking feature. The system must have the ability to call an investigator when certain programmed numbers are called and give the investigator the option to listen to the call live and digital record as allowed by law. 4. Debit and/or Pre -Paid calling process and recommended rates. 5. Called Party Automated Blocking of Collect Inmate Calls. 6. Elimination or ability to block three way calling. J. MINIMUM REQUIREMENTS — RESIDENT BANKING SOFTWARE, COMMISSARY SERVICES & FIDUCIARY MANAGEMENT SERVICES • Convert previous system information to current program with inmate status and balances by February 15, 2015 • Program works with current Jail Management System to add new inmates with Calhoun Sheriffs Office Number and enters as "Active" upon booking in and "Inactive upon release • Provide Commissary List specifically for inmates with health restrictions such as diabetic, high blood pressure, etc. • Provide list of all food, hygiene, and related items available to resident (inmate) • Modify list to fit the needs of our facility • Provide a variety of items not currently offered, example: denture adhesive, sugar free products, ethnic products, low salt, etc • Commitment to provide profitable, secure, efficient, and reliable programs • Deliver on scheduled date, if holiday, prior arrangements made • Items are packaged with correction facility safety issues in mind (clear containers) • Each individual inmate order packaged separately • Brand -name merchandise at lower prices • Advanced technology, scanning, and vending point of sale • Latest technology offered / update of software, including printing of inmate photo and/or other identifiers on check stubs • Equipment replacement if current contract renewed or if failure occurs • Tech support 24/7 • Early termination requires 60 days written notice by either party • Sales representative must make contact at minimum quarterly to discuss concerns • Awarded vendor will pay all taxes (vendor remits all taxes on behalf of the jail) Page 6of 12 • Notifyjail of any substitutes or back orders prior to delivery by email, fax or phone • Local and off -site backup of data • Commission will be reflected correctly on invoicing and paid monthly • If available, phone services are compatible: inmates are able to place order on housed phone with available funds given however order will be confirmed by a Jail Officer prior to order being placed • Option to purchase hygiene items must be prior to other items if balance is $5 or more RESIDENT (INMATE) BANKING SOFTWARE REQUIREMENTS The following are the mandatory specifications that will be required of the resident banking software. The system must contain all of the requirements and system features that are outlined below. These must currently exist in the Resident Banking Software at the time of bid submission for the bid to be considered. SYSTEM REQUIREMENTS The proposed software must meet the following criteria to be considered compliant with the software specifications. System Features • Written in Visual Basic •Utilizes a MS SQL Database •Allows for System Wide Settings •Allows for Individual Facility Site Settings • Database will be web based and back up The proposed Inmate Banking Software should provide for an accurate, cashless accounting of all inmate monies, expenses, purchases, and pay -for -stay. At a minimum, it must contain all of the features and reporting, including the following: Software Features • Software Licensing for up to four computers to access the system • General Ledger with Automatic Dual Accounting Posting • General Ledger Reporting for all Ledger Accounts • Data Specific Reports for all Ledger Accounts • Provide for a Trail Balance to be run at any time • Fiscal Year Maintenance with End of Month Reporting • Allow for Year End Fiscal Adjustments to be entered prior to Closing the Fiscal Year • Checkbook Reconciliation • Resident Bail Module Complete with Reports Section • Resident Receivable Module Complete with Reports Section • Resident Module Complete with Reports Section • Automatic Check Writer with Laser or Form Fed Check Capability • Transaction Audit Trail by User • Provide for an Automatic Checkbook Reconciliation Module • Vender will transfer existing account information from current system to their system upon installation • Allow for the input of Resident address and phone contact information for the purpose of generating invoices Page 7 of 12 • Receivable invoicing with complete Account Receivable Module and Reporting to include an invoice generated at release & the ability to generate invoices which fit into window envelopes • Allow for an invoice to be generated at both release and at a facility defined time to generate an invoice which fits into a window envelope • Provide for a Multiple Release Module to release a group of inmates on the same check with appropriate report • Onsite Commissary Inventory Module with Reports Section • Resident Property Module with Reports Section • Indigent Module which includes the ability to rotate up to four (4) indigent packs individually for each inmate based upon monetary and time criteria to be determined by the facility • Allows for debt to be collected based upon a percentage of incoming funds to be determined by the facility • Allows for collected funds to be applied to debts either by priority, percentage, or defaults, commissary inventories, order spending limits, and indigent parameters • The system must always be in balance with a General Ledger • Provide reports on cash box/drawer balance and balance history • Provide reports on commissary orders, order rejections, and commissary sales and products offered • Provide reports of frozen inmate accounts or accounts with administrative holds or other facility designated restrictions • Provide account summaries (both individual and facility) including transaction history • Provide for escheating of checks • Provide for reports on all checkbook activity by operator defined criteria • Provide reports of daily and monthly balances, along with daily transactions • Allow for accounts to be closed with a facility defined minimum balance not to be paid to the resident • Provide for inactivity maintenance to include reporting and reclamation of moneys • Provide for resident intake (active) and release (inactive) reporting • Allow for multiple checkbooks to be set up in the software • Allow for multiple profit accounts to be maintained within the software • Provide for multiple facility & operator log reports • Provide for the ability to perform automated group charges by facility designated criteria • Allow for the classification of inmates for the purpose of precluding charges being made on those accounts • Allow for the assignment of a facility designated permanent number (our Sheriffs Office inmate number) for each resident • Allow for reports to be run on both the permanent number and booking number for each resident • Allow for information from Jail Management system to be automatically entered into commissary information • Allow for tax reports on non -vendor products sold by facility to residents • Allow transfer of resident information from current vendor data to winning bid vendor Data Page 8 of 12 INVENTORY The vendor will describe the inventory management module in detail and insure that the system provides an inventory module that will contain, at a minimum, the following functions: Inventory Management Features • Ability to track inventory levels • Maintain a physical inventory count sheet • Generate reorder and restock reports • Maintain a listing of all inventory items available • Have the ability to maintain multiple site inventories COST RECOVERY COMPONENTS The vendor must describe in detail the capabilities of proposed system to implement an effective cost recovery program. The vendor will provide information regarding how other facilities have implemented a cost recovery program and the projected financial impact this will have to Calhoun County. The vendor will provide examples of other facilities within the State of Texas who have implemented similar cost recovery programs. HARDWARE The Vendor will provide the following computer hardware • One server and one work station with associated printers with a battery backup sufficient to carry the system The vendor must provide details regarding: • List of hardware to be provided. All hardware provided must be new • Hardware support staff for Calhoun County and Training • Maintenance schedule for proposed equipment • 24/7 Support Proposed Operating Plan The vendor will provide the following information with regards to the proposed commissary services. a) Location of service center which will provide service to Calhoun County Adult Detention Center b) Overview of proposed operating plan to include service levels, delivery of products, and back up operating plan c) Order packaging procedures to include order filling procedures, and individual order packaging d) Order delivery procedures e) Complaint resolution process f) Projected sales with reference documentation Page 9 of 12 Additional Services The vendor will provide the highlights of additional services or offerings available from the vendor which will benefit Calhoun County Adult Detention Center. The vendor will only submit services and software products that are currently available and in use at another correctional facility. The vendor will include any costs associated with the additional services Financial Offering The vendor will include any and all financial offerings in response to the bid. The vendor will provide the following information at a minimum: a) Details of billing and payment arrangements b) Commission rate to be remitted and net sales calculations c) Sample monthly commission statements d) Projected revenue for Calhoun County Adult Detention Center III. GENERAL CONTRACT TERMS AND CONDITIONS UNFerelky I:IMI This proposal, and submitted documents, when properly accepted by Calhoun County shall constitute a contract equally binding between the successful bidder and Calhoun County. No different or additional terms will become a part of this contract with the exception of a Change Order approved by Commissioners' Court. B. CONFLICT OF INTEREST No public official shall have interest in this contract. C. CONFIDENTIALITY All information disclosed by Calhoun County to successful bidder for the purpose of the work to be done or information that comes to the attention of the successful bidder during the course of performing such work is to be kept strictly confidential. D. ADDENDA Any interpretations, corrections or changes to this request will be made by addenda. Sole issuing authority of addenda shall be vested in the Calhoun County Sheriff. Addenda will be mailed to all who are known to have received a copy of this Request for Proposal. Bidders shall acknowledge receipt of all addenda. E. CHANGE ORDERS No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Calhoun County Sheriff and approved by Commissioners' Court. Page 10 of 12 F. ASSIGNMENT The successful bidder shall not sell, assign, transfer or convey any contract resulting from this request, in whole or in part, without the prior written consent of Calhoun County Commissioners' Court. G. VENUE This agreement will be governed and construed according to the laws of the State of Texas. All disputes to be held in Calhoun County, Texas. This agreement is performable in Calhoun County, Texas. H. SUBMITTAL OF CONFIDENTIAL MATERIAL Any material that is to be considered as confidential in nature must be clearly marked as such by the bidder and will be treated as confidential by Calhoun County as allowed by the local government code. I. MINIMUM STANDARDS FOR RESPONSIBLE PROSECTIVE A prospective bidder must affirmatively demonstrate their responsibility. A prospective bidder must meet the following requirements: 1. have adequate financial resources, or the ability to obtain such resources as required; 2. be able to comply with the required or proposed delivery schedule; 3. have a satisfactory record of performance; 4. have a satisfactory record of integrity and ethics; 5. be otherwise qualified and eligible to receive an award. Calhoun County may request representation and other information sufficient to determine bidder's ability to meet these standards list above. J. SUCCESSFUL BIDDER SHALL Successful bidder shall defend, indemnify and save harmless Calhoun County and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault or the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from proposal award. Successful bidder shall pay any judgment with cost which may be obtained against Calhoun County growing out of such injury or damages. K. SALES TAX Calhoun County is by statute exempt from the State Sales Tax and Federal Excise Tax on Telephone Services and Other Services/Supplies provided to Calhoun County; therefore, the proposal price shall not include taxes. Sales tax on taxable items (commissary items, phone cards, etc) sold to inmates shall be collected by successful vendor and remitted on behalf of Calhoun County. Page 11 of 12 L. DESIGN, STANDARDS AND PRACTICES Design, strength, quality of materials and workmanship must conform to the highest standards of engineering practices and/or professional services. M. BIDS / BIDDERS MUST COMPLY WITH: All federal, state, county and local laws governing or covering this type of service. N. PATENTS / COPYRIGHTS The successful bidder agrees to protect Calhoun County from claims involving infringements of patents and/or copyrights. O. TERMINATION OF CONTRACT This contract shall remain in effect until contract expires, completions and acceptance of services or default. Calhoun County reserves the right to terminate the contract immediately in the event the successful bidder fails to: 1. meet delivery or completion schedules, or 2. otherwise perform in accordance with the accepted proposal. Breach of contract or default authorizes the County to award to anther bidder, purchase elsewhere and charge the full increase cost to defaulting bidder. Either party may terminate this contract with a ninety-(90) day written notice prior to either party stating cancellation. The successful bidder must state therein the reasons for such cancellation. Prior written notice must be delivered in person or sent by registered or certified mail, return receipt requested, proper postage paid, and properly addressed to the other party at the address on the affidavit for the contractor or to County Judge Michael Pfeiffer, 211 South Ann Street Suite 301, Port Lavaca, Texas 77979. P. PERFORMANCE OF CONTRACT Calhoun County reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the County in the event of breach or default or resulting contract award. All disputes will be held in Calhoun County, Texas. Q. COMMISSION PAYMENTS Commission payments shall be mailed directly to: Calhoun County Adult Detention Center, 302 West Live Oak, Port Lavaca, Texas 77979 R. OWNERSHIP All plans, cabling, prints, designs, concepts, etc., shall become the property of Calhoun County. Page 12 of 12 AGREEMENT FOR INMATE TELEPHONE SERVICES, RESIDENT BANKING SOFTWARE, COMMISSARY SERVICES & FIDUCIARY MANAGEMENT SERVICES THIS AGREEMENT, entered into and begun as of the 151h day of February, 2015, by and between with principle offices at NAME OF VENDOR (hereinafter referred to as "Company" and Calhoun County Adult Detention Center, a correctional institution in the State of Texas, located at 302 West Live Oak, Port Lavaca, Texas 77979 (hereinafter called "Jail'). WHEREAS, the Company is engaged in the business of providing telephone services for correctional facilities, and supplying food and other related products and services to inmate commissary departments of correctional facilities throughout the United States, including the Jail. WHEREAS, the Jail operates a jail knows as the Calhoun County Adult Detention Center and wishes to enter into a Commissary Network Agreement to facilitate the ordering of commissary supplies by inmates and the payment of thereof; and to contract for inmate telephone services at the Jail. NOW thereof, in consideration of the mutual promises and conditions herein contained, it is agreed between the parties: 1. RESIDENT BANKING/COMMISSARY SERVICES HARDWARD AND SOFTWARE During the term of this Agreement the Company shall supply the Jail with such computer equipment and software to enable the Jail to access the system to account for inmate welfare funds maintained by the Jail and effect purchases by inmates from commissary supplied by the Company. During the term of this Agreement, such hardware will be installed and maintained by the Company and shall remain the sole property of the Jail. At termination of this Agreement, all such computer hardware and software shall be returned by the Jail to the Company in the same condition, reasonable wear and tear excepted, as existed at the time such equipment was installed. 2. OPERATION OF COMMISSARY NETWORK The Jail agrees to employ the necessary staff person(s) necessary to operate the commissary, software, and distribute all commissary orders. 3. RESIDENT BANKING/COMMISSARY SERVICES PAYMENT The Company will invoice the Jail for all commissary items purchased pursuant to the commissary network. The Jail will pay such invoices from inmate welfare funds and the Jail will be responsible for seeking reimbursement for inmate welfare funds. 4. RESIDENT BANKING/COMMISSARY SERVICES SERVICE FEE The Jail will be paid a service fee for the services to be provided by it hereunder equal to % of adjusted gross sales. Adjusted gross sales are gross sales less the sales of non-commissioned items as determined by the Company and listed on Exhibit to this Agreement. In the event that the inmate's funds available to purchase commissary products are inhibited in any way by change in policy from the Jail, the service fee paid to the facility shall be reduced accordingly by the Company. Taxes will be included in product prices and paid by the Company. 5. TELEPHONE SERVICES SCOPE OF AGREEMENT The Jail hereby agrees to contract the Company for the services described herein, and the Company agrees to provide such services at the time and in the manner and subject to the following terms and conditions: Inmate Telephone Services is provided by the selling ofprepaid calling cards to inmates. Company will pay the Jail a cash sign on bonus in the amount of $ upon the execution of this agreement. Upon the beginning of this agreement Company will provide the Jail a total of $ worth (face value) of phone calling cards for free. Thereafter each card will be sold to Jail at a % discount off the face value of each card. Jail shall retain the right to resell each card for their full value to the inmates. For each call made by an inmate the charge will be per minute to the phone calling card (see schedule). From these phone calling card charges AND the Gross Billed Revenue on ALL CALLS (see schedule), % will go to the Jail and % to the Company. Company will provide Jail with a phone at booking that allows two free 3-5 minute completed calls per inmate booked into the Jail with the ability to call cell phones. 6. COMMISSARY AND TELEPHONE SERVICES Both Companies allow inmates to retrieve their balance from the inmate housing phone and Place their Commissary order to be finalized by a Jail staff officer at no fee. Jail will not be Charged for Company providing billing or collection Collect Call Fees Call Type Connect Fee Surcharge 1st Minute Each Additional Minute Local Intralata Interlata Interstate Prepaid Phone Card Fees Call Type Connect Fee Surcharge 1st Minute Each Additional Minute Local Intralata Interlata Interstate International 7. TELEPHONE SERVICES SYSTEM REQUIREMENTS The system to be supplied by the Company must provide for recorded and literature step by step instructions to the inmate for the procedure to complete free, pre -paid and collect telephone calls. The system must have an internal debit system and not an outside calling card system. The Jail must have the ability to monitor, record and make reports of all telephone calls made or received on the system. The system must provide the Jail with the ability to digital record all telephone calls and system shall have in custody PIN capabilities which will be blocked once inmate is released. PINS become active at booking and inactive at release. Visitation phones shall have the ability to have live and recorded monitoring and to digital record by the Jail. The system will provide called party automated blocking of collect inmate calls. The system shall have the ability to block three (3) way calling. The system must provide live monitoring and digital recording of all calls placed and received by all telephones placed in the jail. Company will provide equipment for the system without cost to the Jail and inmate telephone services consisting of coinless telephone for use by inmate for making all calls including free, collect and pre -paid calls. The Jail shall receive from the Company an Inmate Telephone System that satisfies the above requirements. The system shall include call -processing software capable of providing automated collect calling. Ownership of all equipment shall remain with the Company. All current cabling shall remain the property of the Jail. The Company will block or unblock calls as required by the Jail and the system will provide the Jail with the ability to block calls. Installation will be at the expense of the Company. The Company will provide management, operation and installation of the Inmate Telephone System, including but not limited to all labor, materials, equipment, permits, licenses and telephone lines, that are required to supply, install, repair, maintain or operate the system. The system will include 1 telephone at booking to provide 2 free local calls (providing at least a 3-5 minute complete call) per inmate booked at the Jail with the ability to call cell phones, 8 visitation telephones, 2 portable telephones in the jail hallway, and 12 telephones in the jail barracks. The Company will provide management, operation and maintenance of all system equipment and software services and will dispatch technicians to provide on -site service within eight (8) hours of notification of a service disruption by the Jail. The Company will conduct remote polling. The Company will poll the inmate telephone system daily for the purpose of collecting all billable call records and for remote diagnostic maintenance. When polling reports indicate possible trouble the Company will make the necessary efforts to repair the problem as quickly as possible. Billing and collection will be done by the Company. The Company will establish, maintain and provide detailed billing and collection services for the Jail for call records originated from the Jail facility. Company at its own expense shall maintain sufficient records to permit determination of funds due to the Jail. Such records shall be made available to the Jail at no charge upon request. Reports shall include total calls, total minutes of use and type of call. The date, time and duration of all billable calls must be submitted to the Jail on a monthly basis. (Website, email or disk format is acceptable) Bad debt control will be provided by the Company. The Company will work closely with the Jail to develop controls and procedures to help control the bad debt amounts generated from the Jail facility. 0 8. TELEPHONE SERVICES PAYMENT The Company will forward monthly payments to the Jail on or about the 25a' day of each month or approximately 25 days after the end of each month in question. All statements and backup reports shall be attached to this payment. In addition to the Federal Communications Commission, the Texas Public Utility Commission, Texas Jail Commission or any other governmental agency with authority or jurisdiction over inmate telecommunications enters rules, orders, or judgments that would substantially impair or reduce gross revenue generation or allow the Company to process inmate calls as envisioned by this agreement, the Company has the immediate option to renegotiate the commission. If the Jail and the Company cannot agree on an adjusted percentage commission then either party may terminate this agreement upon thirty (30) days written notice. 9. TELEPHONE SERVICES FURTHER ASSURANCES During the term of this agreement, including any renewal periods, the Jail agrees to: 1. Reasonably protect the equipment against willful abuse and promptly report any damage, service failure or hazardous conditions to the Company. 2. Provide, at its own expense, necessary power and power source, and suitable space for the equipment accessible to the user and the Company. 3. Permit reasonable access to the Jail Facility in accordance with the Jail's policies, without charge or prejudice to Company employees or representatives. 4. Inmate will only have access to telephone services from 6:00 a.m. to 10:00 p.m. each day with the exception of the booking phone which will be available 24 hours. 5. Inmate telephone call duration will be limited to 15 minutes in housing. 6. Visitation telephone call duration will be limited to 20 minutes. 7. Booking telephone call duration will beat least a 3-5 minute free phone call to local, long distant and cell phones. 8. Monthly statements (recap) and backup reports, also accessible online, shall be forwarded with each commission payment to: Calhoun County Adult Detention Center, Attention: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, Texas 77979. 10. FORCE MAJEURE The Company shall not be held liable for any delay or failure in performance of any part of this Agreement from any cause beyond its control and without its fault or negligence, such as acts of God, acts of civil or military authority, governments regulations, embargoes, epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental disturbances, unusual severe weather conditions, inability to secure products or services of other persons or transportation facilities, or acts or omissions of transportation common carriers. 11. LIMITATION OF LIABILITY The Company will use due care in processing all work and agrees that it will at its own expense, correct any errors which are due solely to the malfunction of the Company's computers, operating systems or programs or errors or acts of negligence by the Company employees. The Jail agrees that the Company has made no additional warranties or representations relied upon by the Jail to accept and execute this agreement. The Jail agrees the Company will not be liable for any lost revenue or service disruptions of other service providers involved in the public communications network. 12. TERM & TERMINATION The term of this Agreement shall begin on February 15, 2015 and continue in full force and effect for a period of two (2) years from such date unless terminated in accordance with the terms of this agreement. Agreement also has the option to renew yearly for up to two (2) additional years. This Agreement may be terminated by either party at any time for any reason upon giving 60 days written notice to the other party of such termination. Either party has immediate termination rights for cause. 13. GOVERNING LAW This Agreement shall be governed by the laws of the State of Texas. For any disputes, Calhoun County, Texas will be the County of venue for any suit involving any dispute that may arise under this agreement. Company agrees to charge inmates appropriate sales tax and remit all such sales tax for this Commissary and Telephone operation on behalf of the Jail. 14. AUDIT The Jail will be permitted by the Company to audit, read, review and copy all records pertaining to this agreement. 15. NOTICES Notices are to be made in writing and directed to the following: Jail: Calhoun County Judge Michael Pfeifer 211 S. Ann, Room 301 Port Lavaca, Texas 77979 Tel: 361-553-4600 Fax:361-553-4444 16. ENTIRE AGREEMENT WAIVER Company: This Agreement constitutes the entire Agreement between the parties with respect to the provisions of delivery services, and there are no other further written or oral understandings or agreements with respect thereto. No variation or modification of the Agreement and no waiver of its provisions shall be valid unless in writing and signed by the duly authorized offices of the Company and the Jail. This Agreement supersedes all other agreements between the parties for the provision of Inmate Telephone Services and / or Resident Banking Software, Commissary Service and Fiduciary Management Services. IN WITNESS HEREOF, the parties have executed this Inmate Telephone Services and Resident Banking Software, Commissary Service and Fiduciary Management Services as of the year and date written. This Agreement begins February 15, 2015 and ends on February 14, 2017 with the option to renew yearly for up to two (2) additional years. This option must be executed before the end date of the agreement. JAIL Calhoun County Adult Detention Center Jail Name & Title (Signature) Michael J Pfeifer, County Judge Printed Name & Title Date Signed COMPANY Name of Company (Print) Name & Title (Signature) Printed Name & Title Date Signed EXHIBIT Use this page(s) to attach exhibits Example: Exhibit on how commissions are determined and list of non-commissioned items APPROVE SPECIFICATIONS AND CONTRACT FOR RESIDENT BANKING SOFTWARE, COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING FEBRUARY 15, 2015 AND ENDING FEBRUARY 14, 2017 WITH THE OPTION TO RENEW YEARLY FOR UP TO TWO ADDITIONAL YEARS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD MONDAY, DECEMBER 22, 2014: Commissioner Galvan made a motion to approve specifications and Contract for Resident Banking Software, Commissary Service & Fiduciary Management Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II — 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361)553-4610 F MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 1, 2014 RE: AGENDA ITEM — October 9, 2014 AGENDA ITEM 'I'H RSDAY, October 9, 2014 ® Consider and take necessary action to approve specifications and contract for Resident Banking Software, Commissary Service & Fiduciary Management Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. (RM) CALHOUN COUNTY, TEXAS REQUEST FOR BID RESIDENT BANKING SOFTWARE, COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES Calhoun County is requesting bids to provide Resident Banking Software, Commissary Services & Fiduciary Management Services to the Calhoun County Adult Detention Center. BIDS ARE DUE on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeiffer Calhoun County Judge 211SAnn St 3`d Floor, Room 301 Port Lavaca TX 77979 Expected Award Date: Monday, December 22, 2014 Mandatory Start Date of Services: February 15, 2015 Contract Date: February 15, 2015 thru February 14, 2017 with the option to renew yearly for up to two (2) years additional years Requests for information regarding the facility or technical questions related to this bid should be directed to: Rachel Martinez, Jail Administrator or Michelle Velasquez, Assistant Jail Administrator Calhoun County Adult Detention Center 302 W Live Oak Port Lavaca TX 77979 Rachel Martinez: 361-553-4481, rachel.martinez@calhouncotx.org Michelle Velasquez: 361-553-4482, michelle.velasquez@calhouncotx.org Requests for bid packages should be directed to: Peggy Hall Calhoun County Auditor's Office Courthouse Annex II 202 S Ann St, Ste B Port Lavaca TX 77979 361-553-4610 or peggy.hall@calhouncotx.org Page 1 of 8 General Information The Calhoun County Sheriff's Office operates the Calhoun County Adult Detention Center, which includes an average daily population of 75 inmates. Currently inmates receive commissary one time per week. The contract will be for a period of two (2) years with option to renew yearly for up to two (2) additional years, unless either Calhoun County or the Vendor submits in writing 60 days before termination the intent to not renew. The yearly renewal options must be approved by Commissioners' Court. All disputes will be held in Calhoun County, Texas. Services must be set up and ready for operation on February 15, 2015. General Requirements • Convert previous system information to current program with inmate status and balances by February 15, 2015 • Program works with current Jail Management System to add new inmates with Calhoun Sheriff's Office Number and enters as "Active" upon booking in and "Inactive upon release • Provide Commissary List specifically for inmates with health restrictions such as diabetic, high blood pressure, etc. • Provide list of all food, hygiene, and related items available to resident (inmate) • Modify list to fit the needs of our facility • Provide a variety of items not currently offered, example: denture adhesive, sugar free products, ethnic products, low salt, etc • Commitment to provide profitable, secure, efficient, and reliable programs • Deliver on scheduled date, if holiday, prior arrangements made • Items are packaged with correction facility safety issues in mind (clear containers) • Each individual inmate order packaged separately • Brand -name merchandise at lower prices • Advanced technology, scanning, and vending point of sale • Latest technology offered / update of software, including printing of inmate photo and/or other identifiers on check stubs • Equipment replacement if current contract renewed or if failure occurs • Tech support 24/7 • Early termination requires 60 days written notice by either party • Sales representative must make contact at minimum quarterly to discuss concerns • Awarded vendor will pay all taxes (vendor remits all taxes on behalf of the jail) • Notify jail of any substitutes or back orders prior to delivery by email, fax or phone • Local and off -site backup of data • Commission will be reflected correctly on invoicing and paid monthly • If available, phone services are compatible: inmates are able to place order on housed phone with available funds given however order will be confirmed by a Jail Officer prior to order being placed • Option to purchase hygiene items must be prior to other items if balance is $5 or more Page 2 of 8 Submittal All vendors must submit their response in the following format. Failure to follow the specified format may result in the bid being deemed non -responsive and subject to immediate rejection. 1. Cover Letter 2. Letter of Transmittal 3. Vendor's Experience 4. Support Structure 5. References 6. Financial Qualifications 7. Software Specifications, Hardware Requirements, System Requirements 8. Proposed Operating Plan 9. Additional Services 10. Financial Offerings 11. Forms to Be Completed Explanation of the above: 1. Cover Letter The proposal must include a cover letter which introduces the vendor and provides a highlight of their experience in relation to the proposed services 2. Letter of Transmittal The vendor will include a Letter of Transmittal which will contain the following information: a) Statement indicating the company which will be providing the services and indicating any subcontractors which will be utilized b) Statement indicating the point of contact for bid clarification or additional information c) Statement indicating the person authorized to legally obligate the vendor d) Provide complete contact information to include name, address, phone, fax, and email address for the contact person 3. Vendor's Experience The vendor will include all relevant history and experience in providing the proposed services. Work history will be specific to the proposed services in the corrections industry. 4. Support Structure The Vendor will include the support structure for all those individuals who will be involved in the implementation and support for all proposed services. This structure must include support for all aspects of the technical specifications. 5. References Calhoun County may contact and verify references from other facilities similar in size and scope to the Calhoun County Adult Detention Center. The vendor will only provide pertinent information. The vendor will provide three (3) references from the state of Texas. In addition, the vendor will also provide references for at least two (2) facilities where the vendor has provided per order commissary for at least five (5) years. Page 3 of 8 6. Financial Qualifications The vendor will provide the following information. • Most recent 3 Year Independent Audit conducted by a publicly recognized audit firm • Corporate credit and financial references to include at least two (2) bank references •Certificate of Insurance •Company Drug Screen Policy and Background Check Procedures 7. Software Specifications, Hardware Requirements, & System Requirements The vendor's proposed software must meet the following qualifications. Vendor must own and support their software with no third party involvement. All software must be Microsoft Windows compatible requiring no upgrades at the expense of Calhoun County. Access to the data base should be limited to vendor's support personnel to protect the integrity of the data structure and accounting principles. The vendor must provide a statement indicating that they employ all programming and technical support staff to support the enclosed project. The vendor will include the number of years providing inmate banking software and the number of current clients with the software installed. The vendor will address the following items in their response: a) Software Development History b) Full time Programming Staff dedicated to the proposed software solution c) Software Support Staff for Calhoun County d) Implementation plans e) Data Backup procedures The chart which follows details the features which will be required by the vendor's software for an award to be considered. These features must be available at the bid submission date. Any exceptions must be noted and explained why the software fails to meet the enclosed minimum requirements. Any misrepresentation will deem the vendor unresponsive. RESIDENT (INMATE) BANKING SOFTWARE REQUIREMENTS The following are the mandatory specifications that will be required of the resident banking software. The system must contain all of the requirements and system features that are outlined below. These must currently exist in the Resident Banking Software at the time of bid submission for the bid to be considered. Page 4 of 8 SYSTEM REQUIREMENTS The proposed software must meet the following criteria to be considered compliant with the software specifications. System Features • Written in Visual Basic • Utilizes a MS SQL Database •Allows for System Wide Settings •Allows for Individual Facility Site Settings • Database will be web based and back up The proposed Inmate Banking Software should provide for an accurate, cashless accounting of all inmate monies, expenses, purchases, and pay -for -stay. At a minimum, it must contain all of the features and reporting, including the following: Software Features • Software Licensing for up to four computers to access the system • General Ledger with Automatic Dual Accounting Posting • General Ledger Reporting for all Ledger Accounts • Data Specific Reports for all Ledger Accounts • Provide for a Trail Balance to be run at any time • Fiscal Year Maintenance with End of Month Reporting • Allow for Year End Fiscal Adjustments to be entered prior to Closing the Fiscal Year • Checkbook Reconciliation • Resident Bail Module Complete with Reports Section • Resident Receivable Module Complete with Reports Section • Resident Module Complete with Reports Section • Automatic Check Writer with Laser or Form Fed Check Capability • Transaction Audit Trail by User • Provide for an Automatic Checkbook Reconciliation Module • Vender will transfer existing account information from current system to their system upon installation • Allow for the input of Resident address and phone contact information for the purpose of generating invoices • Receivable invoicing with complete Account Receivable Module and Reporting to include an invoice generated at release & the ability to generate invoices which fit into window envelopes • Allow for an invoice to be generated at both release and at a facility defined time to generate an invoice which fits into a window envelope • Provide for a Multiple Release Module to release a group of inmates on the same check with appropriate report • Onsite Commissary Inventory Module with Reports Section • Resident Property Module with Reports Section Page 5 of 8 • Indigent Module which includes the ability to rotate up to four (4) indigent packs individually for each inmate based upon monetary and time criteria to be determined by the facility • Allows for debt to be collected based upon a percentage of incoming funds to be determined by the facility • Allows for collected funds to be applied to debts either by priority, percentage, or defaults, commissary inventories, order spending limits, and indigent parameters • The system must always be in balance with a General Ledger • Provide reports on cash box/drawer balance and balance history • Provide reports on commissary orders, order rejections, and commissary sales and products offered • Provide reports of frozen inmate accounts or accounts with administrative holds or other facility designated restrictions • Provide account summaries (both individual and facility) including transaction history • Provide for escheating of checks • Provide for reports on all checkbook activity by operator defined criteria • Provide reports of daily and monthly balances, along with daily transactions • Allow for accounts to be closed with a facility defined minimum balance not to be paid to the resident • Provide for inactivity maintenance to include reporting and reclamation of moneys • Provide for resident intake (active) and release (inactive) reporting • Allow for multiple checkbooks to be set up in the software • Allow for multiple profit accounts to be maintained within the software • Provide for multiple facility & operator log reports • Provide for the ability to perform automated group charges by facility designated criteria • Allow for the classification of inmates for the purpose of precluding charges being made on those accounts • Allow for the assignment of a facility designated permanent number (our Sheriff's Office inmate number) for each resident • Allow for reports to be run on both the permanent number and booking number for each resident • Allow for information from Jail Management system to be automatically entered into commissary information • Allow for tax reports on non -vendor products sold by facility to residents • Allow transfer of resident information from current vendor data to winning bid vendor Data INVENTORY The vendor will describe the inventory management module in detail and insure that the system provides an inventory module that will contain, at a minimum, the following functions: Page 6 of 8 Inventory Management Features • Ability to track inventory levels • Maintain a physical inventory count sheet • Generate reorder and restock reports • Maintain a listing of all inventory items available • Have the ability to maintain multiple site inventories COST RECOVERY COMPONENTS The vendor must describe in detail the capabilities of proposed system to implement an effective cost recovery program. The vendor will provide information regarding how other facilities have implemented a cost recovery program and the projected financial impact this will have to Calhoun County. The vendor will provide examples of other facilities within the State of Texas who have implemented similar cost recovery programs. HARDWARE The Vendor will provide the following computer hardware • One server and one work station with associated printers with a battery backup sufficient to carry the system The vendor must provide details regarding: • List of hardware to be provided. All hardware provided must be new • Hardware support staff for Calhoun County and Training • Maintenance schedule for proposed equipment • 24/7 Support 8. Proposed Operating Plan The vendor will provide the following information with regards to the proposed commissary services. a) Location of service center which will provide service to Calhoun County Adult Detention Center b) Overview of proposed operating plan to include service levels, delivery of products, and back up operating plan c) Order packaging procedures to include order filling procedures, and individual order packaging d) Order delivery procedures e) Complaint resolution process f) Projected sales with reference documentation Page 7 of 8 9. Additional Services The vendor will provide the highlights of additional services or offerings available from the vendor which will benefit Calhoun County Adult Detention Center. The vendor wil only submit services and software products that are currently available and in use at another correctional facility. The vendor will include any costs associated with the additional services 10. Financial Offering The vendor will include any and all financial offerings in response to the bid. The vendor will provide the following information at a minimum: a) Details of billing and payment arrangements b) Commission rate to be remitted and net sales calculations c) Sample monthly commission statements d) Projected revenue for Calhoun County Adult Detention Center 11. Forms To Be Completed Vendor shall submit: 1 Original and 2 Copies of their complete bid BOTH ORIGINALS of the CONTRACT must be returned Page 8 of 8 CONTRACT FOR RESIDENT BANKING SOFTWARE, COMMISSARY SERVICE & FIDUCIARY MANAGEMENT SERVICES This agreement made and entered into as of this 15th day of February, 2015, by and between Name of Vendor (" ") and the Calhoun County Adult Detention Center, a correctional institution in the State of Texas, ("Jail') Whereas, is in the business of supplying food and other related Name of Vendor products to inmate commissary departments of correctional facilities throughout the United States, including the Jail. Whereas, the parties wish to enter into a Commissary Network Agreement to facilitate the ordering of commissary supplies by inmates and the payment of thereof. Now, thereof, in consideration of the mutual promises and conditions herein contained, it is agreed between the parties: 1. HARDWARE AND SOFTWARE During the term of this Agreement shall supply Calhoun Name of Vendor County Adult Detention Center with such computer equipment and software to enable the Jail to access the account for Name of Vendor inmate welfare funds maintained by the Jail and effect purchases by inmates from commissary supplied by . During the term of this Name of Vendor Agreement, such hardware will be installed and maintained by Name of Vendor shall remain the sole property of the Jail. At termination of this Agreement, all such computer hardware and software shall be returned by the Jail to Name of Vendor in the same condition, reasonable wear and tear excepted, as existed at the time such equipment was installed. 2. OPERATION OF COMMISSARY NETWORK BY Name of Vendor Calhoun County agrees to employ the necessary staff person(s) necessary to operate the commissary, software, and distribute all commissary orders 3. PAYMENT will invoice the Jail for all commissary items purchased Name of Vendor pursuant to the Commissary Network. The Jail will pay such invoices from inmate welfare funds and the Jail will be responsible for seeking reimbursement for inmate welfare funds. 4. TERM & TERMINATION This agreement shall continue in effect for a period of twenty four (24) months (the base term) from the date service begins. There will be an option to renew yearlyfor up to two (2) additional years. This Agreement may be terminated by either party at any time for any reason upon giving of 60 days written notice to the other party of such termination. Either party has immediate termination rights for cause. 5. GOVERNING LAW This Agreement shall be governed by the laws of the State of Texas. For any disputes, Calhoun County will be the County of venue for any suit involving any dispute that may arise under this agreement. agrees to Name of Vendor charge inmates sales tax and remit all appropriate sales tax for this Commissary operation on behalf of the Jail. 6. SERIVCE FEE The Jail will be paid a service fee for the services to be provided by it hereunder equal to % of adjusted gross sales. Adjusted gross sales are gross sales less the sales of non-commissioned items as determined by Name of Vendor and listed on Exhibit to this Agreement. In the event that the inmate's funds available to purchase commissary products are inhibited in any way by change in policy from the jail, the service fee paid to the facility shall be reduced accordingly by . Taxes, billing, collections and other fees are Name of Vendor not charged to the Jail 7. ENTIRE AGREEMENT WAIVER This Agreement constitutes the entire Agreement between the parties with respect to the provisions of delivery services, and there are no other further written or oral understandings or agreements with respect thereto. No variation or modification of the Agreement and no waiver of its provisions shall be valid unless in writing and signed by the duly authorized offices of and the Jail. Name of Vendor This Agreement supersedes all other agreements between the parties for the provision of Commissary Management Service. IN WITNESS WHEREOF, the parties have executed this Commissary Network Agreement as of the year and date written. This contract begins February 15, 2015 and ends on February 14, 2017 with the option to renew yearly for up to two (2) additional years. This option must be executed before the end date of contract. Name of Company By: (Signature) Typed or Printed Name of Individual & Title Date Calhoun County Adult Detention Center Michael J Pfeifer Michael J Pfeifer, Calhoun County Judge Date EXHIBIT USE THIS PAGE(S) TO ATTACH EXHIBITS EXAMPLE: EXHIBIT ON HOW COMMISSIONS ARE DETERMINED AND LIST OF NON- COMMISSIONED ITEMS APPROVE SPECIFICATIONS AND CONTRACT FOR INMATE TELEPHONE SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING FEBRUARY 15, 2015 AND ENDING FEBRUARY 14, 2017 WITH THE OPTION TO RENEW YEARLY FOR UP TO TWO ADDITIONAL YEARS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD MONDAY, DECEMBER 22, 2014: Commissioner Galvan made a motion to approve specifications and Contract for Inmate Telephone Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II — 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361) 553-4610 r . I. TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 1, 2014 RE: AGENDA ITEM — October 9, 2014 AGENDA ITEM Thursday, October 9, 2014 ® Consider and take necessary action to approve specifications and contract for Inmate Telephone Services for the Calhoun County Adult Detention Center for the period beginning February 15, 2015 and ending February 14, 2017 with the option to renew yearly for up to two additional years and authorize the County Auditor to advertise for bids. Bids will be due Thursday, December 4, 2014 and considered for award Monday, December 22, 2014. (RM) CALHOUN COUNTY, TEXAS Calhoun County Adult Detention Center Request For Bid INMATE TELEPHONE SERVICES Term: Two (2) Years February 15, 2015 thru February 14, 2017 (With the option to renew yearly for up to two (2) additional years) BID SPECIFICATIONS I. INSTRUCTIONS Commissioners' Court of Calhoun County, Port Lavaca, Texas, is requesting sealed bids to be received for: INMATE TELEPHONE SERVICES RETURN BID TO: HONORABLE MICHAEL J PFEIFER, COUNTY JUDGE 211 S ANN ST 3RD FLOOR, STE 301 PORT LAVACA, TEXAS 77979 Sealed bids shall be received no later than: 10:00 AM, Thursday, December 4, 2014 Mark outside of Sealed Envelope: Sealed Bid — Inmate Telephone Services (Ifyou send your bid by UPS, FEDEX, etc, the outside of this envelope or box must be marked — "Sealed Bid —Inmate Telephone Services) IT IS UNDERSTOOD THAT Calhoun County reserves the right to accept or reject any and/or all bids as it shall deem to be in the best interest of Calhoun County. Receipt of any bid shall under no circumstances obligate Calhoun County to accept the lowest bid. The award of the contract shall be made to the responsible bidder, whose bid is determined to be the most beneficial offer to Calhoun County, taking into consideration the relative importance of price and other factors set forth in the request for bid. BIDS SHALL include this Request and all additional documents submitted. Any interlineations, alterations, or erasures made before receiving time must be initialed by the signer of the bid, guaranteeing authenticity. Each bid shall be manually signed in ink by a person having the authority to bind the firm in a contract and marked clearly on the outside and placed in a separate sealed envelope. Facsimile transmittals shall not be accepted. LATE BIDS will be considered void and unacceptable. Calhoun County is not responsible for lateness of mail, carrier, etc., and date/time stamp in the County Judge's Office shall be the official time of receipt. BIDS WILL BE received and publicly acknowledged at the location, date, and time stated above with bid amounts to be made available after the contract is awarded. Bidders, their representative and interested persons may be present at the bid opening. Bids will be considered for award on Monday, December 22, 2014. After the award, bid tabulations will be available form the Auditor's Office. Page 1 of II. SCOPE OF WORK A. PURPOSE Calhoun County's intent of this Request for Bid and resulting contract is to obtain bids from and the services of a qualified firm with extensive experience in providing Inmate Telephone Services. B. INFORMATION / QUESTIONS Jail population varies: Average daily population is 75. Jail Capacity is 144 Requests for information regarding facility or technical questions related to this bid should be directed to: Mailing Address: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, TX 77979 Physical Address: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, TX 77979 or by calling (361) 553-4481 or Michelle Velasquez, Assistant Jail Administrator, (361-553-4482) Requests for information regarding contractual matters related to this bid should be directed to: Mailing Address: County Judge Michael Pfeifer, 211 South Ann Suite 301, Port Lavaca, TX 77979 Physical Address: County Judge Michael Pfeifer, 211 South Ann Suite 301, Port Lavaca, TX 77979 or by calling (361) 553-4600. C. EVALUATION CRITERIA AND FACTORS The award of the contract shall be made to the responsible bidder, whose bid is determined to be the most beneficial offer to Calhoun County, taking into consideration the relative importance of price and other factors set forth in the Request for Proposals in accordance with the Texas Local Government Code, Chapter 262. The evaluation criteria will be based on the following factors: Bidder's total proposed price 1. Bidder's proposed commission paid to County (based on gross revenue to be defined as revenue on all local and long distance calls, completed or not completed, originating from inmate non -coin phones including calls for which payment cannot be collected from customers.) 2. Cost Proposal's compliance with minimum specifications. Bidder's Support/ Service/ Warranty/ Qualifications I. Financial Stability 2. Qualifications/ experience and references with other institutions similar in size to Calhoun County Adult Detention Center. 3. Capability to provide responsive service and off site technical support 4. Proposed Warranty and Maintenance Programs 5. Bidder's ability to perform (including documented history of making timely commission payments as required by these specifications). Page 2 of 8 The proposed product and services meeting Calhoun County's needs and requirements 1. Adhere to requirements of the specifications 2. Bidder's responsibility clearly defined 3. Calhoun County's participation and responsibility clearly defined 4. Demonstrated ability to fully meet the needs of Calhoun County including future needs through enhancements and upgrades. D. SUBMITTAL For proper comparison and evaluation, Calhoun County requests that proposals address, at a minimum, the following format: 1. Cover Letter — A brief introductory letter of representation. 2. Executive Summary — A brief summary highlighting the most important points in the proposal. 3. Degree of Compliance — A statement that all products and services quoted in proposal is in full accord with the specifications or a brief listing of all those specification sections to which the bidder takes exception. Please send latest year certification (documentation that certifies the right to do business in the State of Texas). 4. Proposal Pricing/ Delivery — Pricing shall be itemized for all items requested in this proposal. Brief notes referencing specific line items may be included, if necessary, for explanation. A schedule of delivery, transition and installation must also be included. 5. Explanations and Exceptions — Explanations, exceptions, comments, etc., pertaining to the specific sections of the specifications. All comments shall be listed and numbered in order of the respective article of the specification. 6. Descriptive Literature — Illustrative or descriptive literature, brochures, specifications, drawings, diagrams, etc., that provide additional product/ service information with regard to issues addressed in other areas of the bidder's proposal. 7. Contractor Background Information — This section should include a description of the bidder's experience with other services similar to the one described herein, This information should include scope of several similarjobs including magnitude and cost, customer contacts and other information that Calhoun County can use as a basis for performance evaluation. This section should also include information on your organization and staff assigned to the project. 8. References — Bidder shall submit with this proposal a list of at least three (3) references where like services or similar projects have been performed by their firm. Include name of firm, address, telephone number and name representative. E. ADDITIONAL SUBMISSIONS. 1. Copy of all rates and surcharge proposed. 2. Theory of operation for proposed system. 3. System features list with feature capabilities. 4. Sample copies of all management, transaction, and financial reports available to Calhoun County and description of format and cycle. 5. Contract with proposed rates. 6. A Transaction Schedule to demonstrate bidder's plans to migrate all current services to new services without interruption and how accounting of revenue will be controlled to insure maximum commission during transaction. Page 3 of 8 F. COST SUBMITTAL/ RATES The Cost proposal should contain the commission percentage on gross revenue Calhoun County will receive based on gross revenue to be defined as revenue on all calls and payment methods originating from inmate non — coin phones including calls for which payment cannot be collected from customers. Payments will be paid on a monthly basis 30 days after the end of the month in which calls were incurred. G. OTHER PROJECTS INVOLVED WITH Bidder shall provide a list of other projects that you are currently involved with or will be involved with. H. TERM The term of the contract will be for a two-year period. February 15, 2015 thm February 14, 2017 with the option to renew yearly for up to two (2) additional years. Calhoun County will perform routine audits during this contract period. I. MINIMUM TECHNICAL REQUIREMENTS 1. General a. 24 — Hour service will be required with personal contact and response time of 8 hours for software services and within 8 hours for repair service. b. Monthly statements and backup reports shall be forwarded with each commission payment to: Calhoun County Adult Detention Center, Attention: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, Texas 77979. c. All housing calls should be limited to a maximum of 15 minutes, visitation to 20 minutes and free calls at least 3 minute minimum. They all should have automatic cut-off. Hours of availability for inmates in housing is 6 am to 10 pm and 24 hours in booking. d. All current cabling is property of Calhoun County and any additional wiring or equipment (besides phone units) becomes property of Calhoun County. c. The awarded vendor will provide Inmate Telephone Service for the Calhoun County Adult Detention Center. f. All vendors responding to this request acknowledge that they understand the specifications and scope of the project in its entirety. Vendors may inspect the site by contacting Rachel Martinez, Jail Administrator, Calhoun Co. Adult Detention Center, (361) 553-4481 or Michelle Velasquez, Asst. Jail Administrator (361-553-4482). 2. Pertinent Data — Law Enforcement Center a. Currently, the following telephone requirements exist utilizing individual lines and will be required, at a minimum: • 1 phone at booking to provide two free local calls (providing at least a 3-5 minute complete call) per inmate booked at jail with the ability to call cell phones • 8 visitation telephones • 2 portable telephones in the jail hallway • 12 telephones in the Barracks b. Date, Time and duration of all calls in a report separating by type of call, must be submitted to the Sheriff on a monthly basis (acceptable in disk format, email or online, web based). c. System shall have the ability to block and unblock calls as required by the Jail Administrator. d. System shall have the ability to manage individual phones in the facility. Page 4 of 8 e. Calhoun County has estimated that the Spanish only speaking population of the Jail is approximately 5-10% at any given time. f. Calhoun County does use a Sheriff's Office number as an identifying number, a PIN # may be generated at booking but must become inactive upon release. g. Calhoun County currently has an established time period that the phones are in use, 6:00 AM to 10:00 PM for inmates in housing and 24 hours in booking. h. Digital recording and live monitoring of all phone calls placed and received by all telephones in the jail as well as reports for these calls. III. GENERAL CONTRACT TERMS AND CONDITIONS A. CONTRACT This proposal, and submitted documents, when properly accepted by Calhoun County shall constitute a contract equally binding between the successful bidder and Calhoun County. No different or additional terms will become a part of this contract with the exception of a Change Order approved by Commissioners' Court. B. CONFLICT OF INTEREST No public official shall have interest in this contract. C. CONFIDENTIALITY All information disclosed by Calhoun County to successful bidder for the purpose of the work to be done or information that comes to the attention of the successful bidder during the course of performing such work is to be kept strictly confidential. D. ADDENDA Any interpretations, corrections or changes to this request will be made by addenda. Sole issuing authority of addenda shall be vested in the Calhoun County Sheriff. Addenda will be mailed to all who are known to have received a copy of this Request for Proposal. Bidders shall acknowledge receipt of all addenda. E. CHANGE ORDERS No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Calhoun County Sheriff and approved by Commissioners' Court. F. ASSIGNMENT The successful bidder shall not sell, assign, transfer or convey any contract resulting from this request, in whole or in part, without the prior written consent of Calhoun County Commissioners' Court. Page 5 of 8 G. VENUE This agreement will be governed and construed according to the laws of the State of Texas. All disputes to be held in Calhoun County, Texas. This agreement is performable in Calhoun County, Texas. H. SUBMITTAL OF CONFIDENTIAL MATERIAL Any material that is to be considered as confidential in nature must be clearly marked as such by the bidder and will be treated as confidential by Calhoun County as allowed by the local government code. I. MINIMUM STANDARDS FOR RESPONSIBLE PROSECTIVE OFFERERS A prospective bidder must affirmatively demonstrate their responsibility. A prospective bidder must meet the following requirements: 1. have adequate financial resources, or the ability to obtain such resources as required; 2. be able to comply with the required or proposed delivery schedule; 3. have a satisfactory record of performance; 4. have a satisfactory record of integrity and ethics; 5. be otherwise qualified and eligible to receive an award. Calhoun County may request representation and other information sufficient to determine bidder's ability to meet these standards list above. J. SUCCESSFUL BIDDER SHALL Successful bidder shall defend, indemnify and save harmless Calhoun County and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault or the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from proposal award. Successful bidder shall pay any judgment with cost which may be obtained against Calhoun County growing out of such injury or damages. K. SALES TAX Calhoun County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the proposal price shall not include taxes. L. DESIGN, STANDARDS AND PRACTICES Design, strength, quality of materials and workmanship must conform to the highest standards of engineering practices and/or professional services. M. BIDS / BIDDERS MUST COMPLY WITH: All federal, state, county and local laws governing or covering this type of service. N.PATENTS /COPYRIGHTS The successful bidder agrees to protect Calhoun County from claims involving infringements of patents and/or copyrights. Page 6 of 8 O. TERMINATION OF CONTRACT This contract shall remain in effect until contract expires, completions and acceptance of services or default. Calhoun County reserves the right to terminate the contract immediately in the event the successful bidder fails to: meet delivery or completion schedules, or otherwise perform in accordance with the accepted proposal. Breach of contract or default authorizes the County to award to anther bidder, purchase elsewhere and charge the full increase cost to defaulting bidder. Either party may terminate this contract with a ninety-(90) day written notice prior to either party stating cancellation. The successful bidder must state therein the reasons for such cancellation. Prior written notice must be delivered in person or sent by registered or certified mail, return receipt requested, proper postage paid, and properly addressed to the other party at the address on the affidavit for the contractor or to County Judge Michael Pfeiffer, 211 South Ann Street Suite 301, Port Lavaca, Texas 77979. P. PERFORMANCE OF CONTRACT Calhoun County reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the County in the event of breach or default or resulting contract award. All disputes will be held in Calhoun County, Texas. Q. COMMISSION PAYMENTS Commission payments shall be mailed directly to: Calhoun County Adult Detention Center, 302 West Live Oak, Port Lavaca, Texas 77979 R. OWNERSHIP All plans, cabling, prints, designs, concepts, etc., shall become the property of Calhoun County. S. INMATE PHONE PROCESSING EQUIPMENT The following are minimum requirements, describe each process by recording on phone and by literature: 1. Step by step procedure to complete a collect call. 2. Step by step procedure to complete a pre -paid call. System must have internal debit system versus an outside calling card system 3. Blocking of certain numbers and the procedure. Receiving party must have the option to block incoming calls from the jail facility. 4. Live monitoring of all calls (inmates, booking and visitation phones.) 5. Digital recording of all calls (inmates, booking and visitation phones.) 6. Search and investigative capabilities. 7. PIN capabilities which become active at booking and inactive at release Page 7 of 8 Describe the capabilities of the following features and investigative tools: 1. Live monitoring and digital recording of all inmate calls. 2. Live monitoring and digital recording of visitation phones 3. Hot Number Tracking and Notification Features. Describe the Hot Number Notification and tracking feature. The system must have the ability to call an investigator when certain programmed numbers are called and give the investigator the option to listen to the call live and digital record as allowed by law. 4. Debit and/or Pre -Paid calling process and recommended rates. 5. Called Party Automated Blocking of Collect Inmate Calls. 6. Elimination or ability to block three way calling. Page 8 of 8 INMATE TELEPHONE SERVICES AGREEMENT THIS AGREEMENT, entered into and begun as of the 15`h day of February 2015, by and between , with principle offices at referred to as "Company" and Calhoun County a branch of State Government located at 211 S. Ann, Port Lavaca, Texas 77979 (hereinafter called "Customer"). WHEREAS, the Company is engaged in the business of providing telephone services for correctional facilities, and WHEREAS, the Customer operates a jail knows as the Calhoun County Adult Detention Center and wishes to contract with the Company for such telephone services at the jail facility which is currently under the operation and control of the Customer, NOW THEREFORE the Customer and the Company, the parties hereto, for good and valuable consideration and the mutual covenants and agreements contained herein do agree as follows: SCOPE OF AGREEMENT CUSTOMER hereby agrees to contract with the Company for the services described herein, and the Company agrees to provide such services at the time and in the manner and subject to the following terms and conditions: Inmate Telephone Services is provided by the selling of prepaid calling cards to inmates. Company will pay Customer a cash sign on bonus in the amount of $ upon the execution of this agreement. Upon the beginning of this agreement Company will provide Customer a total of worth (face value) of phone calling cards for free. Thereafter each card will be sold to Customer at a % discount off the face value of each card. Customer shall retain the right to re -sell each card for their full value to the inmates. For each call made by an inmate the charge will be per minute to the phone calling card (see schedule below). From these phone calling card charges AND the Gross Billed Revenue on ALL Calls (see schedule below), % will go to the Customer and % to the Company. Company will provide Customer with a phone at booking that allows two free local calls (providing at least a 3-5 minute complete call) per inmate booked into the jail with the ability to call cell phones Sales Tax, Federal Excise Tax, Billing, Collection and Other Fees are not charged to Customer. Collect Call Fees Call Type Connect Fee Surcharge 1st Minute Each Additional Minute Local Intralata Interlata Interstate Prepaid Phone Card Fees Call Type Connect Fee Surcharge 1st Minute Each Additional Minute Local Intralata Interlata Interstate International SYSTEM REQUIRMENTS The system to be supplied by the Company must provide for step by step instructions to the inmate by phone recording and literature for the procedure to complete free, pre -paid and collect telephone calls. The system must have an internal debit system and not an outside calling card system. The Customer must have the ability to monitor all telephone calls made or received on the system. The system must provide the Customer with the ability to digital record all telephone calls and system shall have PIN capabilities. PINS become active at booking and inactive at release. Visitation phones shall have the ability to have live monitoring and to digital record by Customer. The system will provide called party automated blocking of collect inmate calls. The system shall have the ability to block three (3) way calling. The system must provide live monitoring and digital recording of all calls placed and received by all telephones placed in the jail. Reports on these calls will be available when requested or online. MANAGEMENT SERVICES Company will provide equipment for the system without cost to Customer and inmate telephone services consisting of coinless telephone for use by inmate for making all calls including free, collect and pre -paid calls. Customer shall receive from the Company the Inmate Telephone System that satisfies the above requirements. The system shall include call -processing software capable of providing automated collect calling. Ownership of all equipment shall remain with the Company. 2 All current cabling shall remain the property of the Customer. The Company will block or unblock calls as required by the Customer and the system will provide the Customer the ability to block calls. Installation will be at the expense of the Company. The Company will provide management, operation and installation of the Inmate Telephone System, including but not limited to all labor, materials, equipment, permits, licenses and telephone lines, that are required to supply, install, repair, maintain or operate the system. The system will include 1 telephone at booking to provide 2 free local calls (providing at least a 3-5 minute complete call) per inmate booked at jail with the ability to call cell phones, 8 visitation telephones, 2 portable telephones in the jail hallway, and 12 telephones in the jail barracks. The Company will provide management, operation and maintenance of all system equipment and software services and will dispatch technicians to provide on -site service within eight (8) hours of notification of a service disruption by Customer. The Company will conduct remote polling. The Company will poll the inmate telephone system daily for the purpose of collecting all billable call records and for remote diagnostic maintenance. When polling reports indicate possible trouble the Company will make the necessary efforts to repair the problem as quickly as possible. Billing and collection will be done by the Company. The Company will establish, maintain and provide detailed billing and collection services for Customer for call records originated from the jail facility. Company at its own expense shall maintain sufficient records to permit determination of funds due to Customer. Such records shall be made available to Customer at no charge upon request. Reports shall include total calls, total minutes of use and type of call. The date, time and duration of all long distance calls must be submitted to the Customer on a monthly basis. (disk format, email or web based is acceptable). Bad debt control will be provided by the Company. The Company will work closely with Customer to develop controls and procedures to help control the bad debt amounts generated from the jail facility. PAYMENT TO CUSTOMER The Company will forward monthly payments to Customer on or about the 25"' day of each month or approximately 25 days after the end of each month in question. All statements and backup reports shall be attached to this payment. In addition to the Federal Communications Commission, the Texas Public Utility Commission, Texas Jail Commission or any other governmental agency with authority or jurisdiction over inmate telecommunications enters rules, orders, or judgments that would substantially impair or reduce gross revenue generation or allow the Company to process inmate calls as envisioned by this agreement, the Company has the immediate option to renegotiate the commission. If Customer and the Company cannot agree on an adjusted percentage commission then either party may terminate this agreement upon thirty (30) days written notice. FURTHER ASSURANCES During the term of this agreement, including any renewal periods, Customer agrees to: 1. Reasonably protect the equipment against willful abuse and promptly report any damage, service failure or hazardous conditions to the Company. 2. Provide, at its own expense, necessary power and power source, and suitable space for the equipment accessible to the user and the Company. 3. Permit reasonable access to the Jail Facility in accordance with the Customers policies, without charge or prejudice to Company employees or representatives. 4. Inmate will have access to telephone services from 6:00 a.m. to 10:00 p.m. each day. Booking phone is accessible 24 hours a day. 5. Inmate telephone call duration will be limited to 15 minutes in housing, visitation will be 20 minutes and booking 3-5 minutes. 6. Monthly statements (recap) and backup reports, also accessible online, shall be forwarded with each commission payment to: Calhoun County Adult Detention Center, Attention: Rachel Martinez, Jail Administrator, 302 West Live Oak, Port Lavaca, Texas 77979. FORCE MAJEURE The Company shall not be held liable for any delay or failure in performance of any part of this Agreement from any cause beyond its control and without its fault or negligence, such as acts of God, acts of civil or military authority, governments regulations, embargoes, epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental disturbances, unusual severe weather conditions, inability to secure products or services of other persons or transportation facilities, or acts or omissions of transportation common LIMITATION OF LIABILITY The Company will use due care in processing all work and agrees that it sill at it's own expense, correct any errors which are due solely to the malfunction of the Company's computers, operating systems or programs or errors or acts of negligence by the Company employees. The Customer agrees that the Company has made no additional warranties or representations relied upon by Customer to accept and execute this agreement. Customer agrees the Company will not be liable for any lost revenue or service disruptions of other service providers involved in the public communications network. TERMS OF AGREEMENT The term of this Agreement shall begin on February 15, 2015 and continue in full force and effect for a period of two (2) years from such date unless terminated in accordance with the terms of this agreement. Agreement also has the option to renew yearly for up to two (2) additional years. TERMINATION Either party may terminate this agreement for cause prior to the expiration of the term of this agreement if the alleged breach of the agreement has not been cured by the offending party within thirty (30) days of written notice of the breach. ASSIGNMENT In the event that Customer sells the jail facility covered by this agreement, there shall be no required consent by the Company to the assignment of this agreement. However, Customer will require as a condition of the sale of the jail facility that the acquiring party sign an assumption agreement and assignment of this agreement with the Company as a condition of the purchase. Company may not assign any of its duties or obligations under this agreement to another company, person or entity without the premission of the Customer. GOVERNING LAW The laws of the State of Texas will govern this agreement and venue of any dispute arising under this agreement will be in Calhoun County, Texas. AUDIT Customer will be permitted by the Company to audit, read, review and copy all records pertaining to this agreement. NOTICES Notices are to be made in writing and directed to the following: Customer: Calhoun County Judge Michale Pfeifer 211 S. Ann Port Lavaca, Texas 77979 Tel: 361-553-4600 Fax:361-553-4444 Company: IN WITNESS HEREOF, the foregoing Inmate Telephone Service Agreement has been executed by the parties hereto on this the day of 20 CUSTOMER Michale J. Pfeifer County Judge COMPANY Name and Title Printed Name and Title 0 2014 SUB -RECIPIENT AWARD FOR HOMELAND SECURITY GRANT IN THE AMOUNT OF $15,604.78 AND AUTHORIZE COUNTY JUDGE TO SIGN: La Donna Thigpen, Emergency Management and Flood Plain Coordinator, stated that the Homeland Security Advisory Council has agreed that sub counties will get satellite radios. One radio will be installed in the Emergency Operations Center (EOC) and the other radio will be installed in the Sheriff's Office Dispatch Center for emergency communications. These radios are used for back up during power outages, fiber optic disruptions/cuts or loss of 911 systems to communicate with surrounding counties or responders. Commissioner Galvan made a motion to approve 2014 sub -recipient award for homeland security grant in the amount of $15,604.78 and authorize County Judge to sign. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Emergency Management 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org September 22, 2014 Commissioner's Court RE: Agenda Item Please place the following Sub Recipient Awards on the Commissioners' Court agenda for October 9, 2014. "Discuss and take necessary action to approve two 2014 Sub -Recipient Awards for Homeland Security Grants in the amounts of $15,604.78 and $5,000 and authorize the County Judge to sign." These awards will be for 2 laptops in the Emergency Operations Center (EOC) that can also be used for Floodplain Management and for Emergency Satellite Radios that will be installed in the EOC and in the Sheriffs Office Dispatch Center for Emergency Communications. This radio is a standalone system used for backup during power outages, fiber optic disruptions/cuts or loss of 911 system to communicate with responders or surrounding counties. Thank you, LaDonna Thigpen Texas Department of Public Safety U4>41 2014 Sub -Recipient Awardfor Calhoun County 3.':General Award Inforritakion Reference/�neumbrance Nu Date of Award: September 16, 2014 Prepared By: Wilson, Kenneth 3. SAA Award Number: 14-SR 48057-01 Judge Michael Pfeifer Calhoun County 211 South Ann Street #301 Port Lavaca, TX 77979 SHSP $15,604.78 Federal Grant Title: Homeland Security Grant Program (HSGP) State Homeland Security Program (SHSP) Federal Grant Award Number: EMW-2014-SS-00029 Federal Granting Agency: U.S. Department of Homeland Securlty(DHS) Federal Emergency Management Agency (FEMA) Date Federal Grant Awarded to TxDPS: August 6, 2014 CFDA: 97.067 Grant Period: From: To: Sep 1, 2014 Jan 31, 2016 (The SAA must receive all invoices by the end of grant period) 7. Statutory Authority for Grant: The Department of Homeland Security Appropriations Act, 2014, (Public Law 113-76). and The Homeland Security Act of 2002 as amended (Public Law 107-296), (6 U.S.C. § 603). 18. Method of Payment: Primary method is reimbursement. 9. Debarment/Suspension Certification: The Sub -Recipient certifies that the sub -recipient and its contractors/vendors and principals are not debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not have active Exclusions listed at https://www.sam.gov/portal/public/SAM/ Approving TxDPS Official: Signature of TxDPS Official: Garry Jones Deputy Assistant Director Texas Homeland Security State Administrative Agency A47 Texas Department of Public Safety I have read, understood and agree to this Sub -Recipient Agreement consisting of this Award and the attached Terms and Conditions. Print name and title of Authorized Sub -Recipient Official: Signature of Sub -Recipient Official: Michael J. Pfeifer Calhoun County Judge Enter Employer Identification Number (EIN) or DfUAS Number: I Date Signed Federal Tax Identification Number: 74-6001923 087309324 9-22-14 DUE DATE:. October 31, 2014 Signed Award with Terms and Conditions must be returned to SAA_SRA@dps.texas.gov on or before the due date. 2014 TERMS AND CONDITIONS Instructions: The Sub -recipient shall: 1. Fill in the information and sign the Grant Sub -Recipient Award; 2. Certify they have read and understand these Terms and Conditions; 3. Certify to the statements provided in Exhibits A, B, C and D located at the back of this document by filling in contact information and signing all exhibits, and 4. Return all documents via email to SAA_SRA@dps.texas.gov on or before the date provided in the transmittal letter and/or in this Grant. 1. Grant Sub -recipient Aareement This Grant Sub -recipient Agreement (consisting of this 2014 Grant Sub -recipient Award and these Terms and Conditions) is made and entered into by and between the Department of Public Safety / Texas Homeland Security State Administrative Agency, an agency of the State of Texas, hereinafter referred to as "DPS/THSSAA," and the funds recipient, hereinafter referred to as the "Sub -recipient" or "Sub -grantee." Furthermore, DPS/THSSAA and the Sub -recipient are collectively hereinafter referred to as the "Parties." This Grant Sub -recipient Agreement (SRA), or otherwise referred to herein as "this Grant" or "this Agreement", is only an offer until Sub -recipient returns the signed copy of this Grant on or before the date provided in the transmittal letter and/or in this Grant Sub -recipient Award. The FY 2014 Homeland Security Grant Program (HSGP) funding plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. This program provides an integrated mechanism that builds and sustains core capabilities to support the Nation's Preparedness against terrorist attacks, major disasters, and other emergencies. The FY 2014 Nonprofit Security Grant Program (NSGP) funding plays an important role in the implementation of the National Preparedness System (NPS) by supporting the development and sustainment of core capabilities. Core capabilities are essential for the execution of each of the five mission areas outlined in the NGP. NSGP provides funding support statutorily eligible costs to include target hardening and other physical security enhancements and activities to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific Urban Areas Security Initiative (UASI)-eligible Urban Areas. While this funding is provided specifically to high -risk nonprofit organizations, the program seeks to integrate nonprofit preparedness activities with broader State and local preparedness efforts. It is also designed to promote coordination and collaboration in emergency preparedness activities among public and private community representatives, as well as State and local government agencies. Sub -recipient may not assign or transfer any interest in this Grant without the express, prior written consent of DPS/THSSAA. If Sub -recipient issues subawards as part of this Grant project, Sub -recipient shall include and require its subawardees to comply with the terms and conditions of this Grant. The term "Sub -recipient agreement funds" as used in this Grant means funds provided by DPS/THSSAA under the United States Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) grant programs (also referred to herein as DHS/FEMA). The term "Sub -recipient's funds" or match funds as used in this Grant means funds provided by the Sub -recipient. 2. Overview and Performance Standards All allocations and use of funds under this Grant shall be in accordance with the FY 2014 Funding Opportunity Announcement (FOA) for the Federal Grant Title specified on this Grant, and such FY 2014 FOA is incorporated by reference herein. Sub -recipient shall read, understand and accept the FY 2014 Funding Opportunity Announcement as binding. A. Standard of Performance. Sub -recipient shall perform all activities and projects entered into the DPS/THSSAA web -based grants management system which are approved by DPS/THSSAA. Any change to a project shall receive prior written approval by the appropriate local, regional and state -level grant administrator(s). Sub -recipient shall perform all activities in accordance with all terms, provisions and requirements set forth in this Grant, including but not limited to the following Exhibits: 1. Assurances — Non -Construction Programs, hereinafter referred to as "Exhibit A" 2. Assurances — Construction Programs, hereinafter referred to as "Exhibit B" 3. Certifications, hereinafter referred to as "Exhibit C" 4. State of Texas Assurances, hereinafter referred to as "Exhibit W B. Failure to Perform. In the event Sub -recipient fails to implement the project(s) entered and approved in the DPS/THSSAA web -based grants management system, or comply with any provision of this Grant, Sub -recipient shall be liable to DPS/THSSAA for an amount not to exceed the award amount of this Grant and may be barred from applying for or receiving additional DHS/FEMA grant program funds or any other grant program funds administered by DPS until repayment to DPS/THSSAA is made and any other compliance or audit finding is satisfactorily resolved, in addition to any other remedy specified in this Grant. Failure to timely implement projects may reduce future funding in additional DHS/FEMA and/or other grant programs administered by DPS. 3. Environmental Review Sub -recipient shall assess its federally funded projects for potential impact to environmental resources and historic properties. Sub -recipient shall submit any required screening form(s) as soon as possible and shall comply with deadlines established by DPSITHSSAA. Timelines for the Environmental Planning and Historic Preservation (EHP) review process will vary based upon the complexity of the project and the potential for environmental or historical impact. Sub -recipient shall include sufficient review time within its project management plan to comply with EHP requirements. Initiation of any activity prior to completion of FEMA's Page 2 OF 18 EHP review will result in a non-compliance finding and DPS/THSSAA will not authorize or release Grant funds for non -compliant ro`ec s. Sub -recipient, as soon as possible upon receiving this Grant, shall provide information to DPS/THSSAA to assist with the legally -required EHP review and to ensure compliance with applicable EHP laws and Executive Orders (EO) currently using the FEMA EHP Screening Form OMB Number 1660-0115/FEMA Form 024-0-01 and submitting it, with all supporting documentation, to DPS/THSSAA for review. These EHP requirements include but are not limited to the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, EO 11988— Floodplain Management, EO 11990 — Protection of Wetlands, and EO 12898 — Environmental Justice. Sub -recipient shall comply with all Federal, State, and local EHP requirements and shall obtain applicable permits and clearances. See FEMA Information Bulletin 329. Sub -recipient shall not undertake any activity from the project that would result in ground disturbance, facility modification, or purchase and use of sonar equipment without the prior approval of FEMA. These include but are not limited to communications towers, physical security enhancements involving ground disturbance, new construction, and modifications to buildings. Sub -recipient shall comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. If ground disturbing activities occur during project implementation, Sub -recipient shall ensure monitoring of ground disturbance and if any potential archeological resources are discovered, Sub -recipient shall immediately cease construction in that area and notify FEMA and the appropriate State Historical Preservation Office. 4. Funding Obligations A. DPS/THSSAA shall not be liable to Sub -recipient for any costs incurred by Sub -recipient that are not allowable costs. B. Notwithstanding any other provision of this Grant, the total of all payments and other obligations incurred by DPS/THSSAA under this Grant shall not exceed the Total Award Amount listed on the Grant Sub -recipient Award. C. Sub -recipient shall contribute the match funds listed on the Grant Sub -recipient Award D. Sub -recipient shall refund to DPS/THSSAA any sum of these Grant funds that has been determined by DPS/THSSAA to bean overpayment to Sub -recipient or that DPS/THSSAA determines has not been spent by Sub -recipient in accordance with this Grant. No refund payment(s) shall be made from local, state or federal Grant funds unless repayment with Grant funds is specifically permitted by statute or regulation. Sub -recipient shall make such refund to DPS/THSSAA within thirty (30) calendar days after DPS/THSSAA requests such refund. E. Notwithstanding any other provisions, the Parties hereto understand and agree that DPS/THSSAA's obligations under this Grant are contingent upon the receipt of adequate funds to meet DPS/THSSAA's liabilities hereunder, except as required by the Homeland Security Grant Program (HSGP). DPS/THSSAA shall not be liable to Sub -recipient for costs which exceed the amount specified in this Grant. 5. Performance Period Sub -recipient shall have expended all Grant tunds and submitted reimbursement requests and any invoices in the DPSITHSSAA grant management system by the end of the performance period. DPS/THSSAA shall not be obligated to reimburse expenses incurred or submitted after the performance period. 6. Uniform Administrative RRe uirements. Cost Principles and Audit Requirements Except as specifically modified by law or this Grant, Sub -recipient shall administer this Grant through compliance with the most recent version of all applicable laws and regulations, including but not limited to DHS program legislation, Federal awarding agency regulations, and the terms and conditions of this Grant. A non-exclusive list is provided below. A. Administrative Requirements 1. 44 C.F.R. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the A-102 Common Rule); 2. 2 C.F.R. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations (OMB Circular A-110). 3. 44 C.F.R. Part 10, Environmental Considerations B. Cost Principles 1. 2 C.F.R. Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87) 2. 2 C.F.R. Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 C.F.R. Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 4. 48 C.F.R. Subpart 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations C. Audit Requirements OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations. Page 3 OF 18 D. Grant Guidance (Funding Opportunity Announcement) that all allocations and use of funds under this Grant shall be in accordance with the applicable FY 2014 Funding ament and supplemental resources for the HSGP currently available at nedia-library-data/1395161200285-5b07ed0456056217175fbdee28d2bO6e/FY 2014 HSGP FOA Final.odf and the 7. DHS S e� Acknowledgements and Assurances Sub -recipient shall comply with the DHS Assistance Award Standard Terms and ( standard terms and conditions which are assistance awards: tt /1www dhs eov Administrative Terms and Conditions that are outlined in Part 6.1.1 — Financial ((January 14, 2011), which is incorporated by reference herein. DHS requires those I by the Division of Financial Assistance Policy and Oversight to be applied to all financial Sub -recipient acknowledges and agrees, and shall require any sub -recipients, subawardees, contractors, successors, transferees, and assignees to acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Sub -recipient shall cooperate with any compliance review or complaint investigation conducted by DHS. 2. Sub -recipient shall give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to this Grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Sub -recipient shall submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Sub -recipient shall comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three (3) years, Sub -recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, Sub -recipient shall provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against Sub -recipient, or Sub -recipient settles a case or matter alleging such discrimination, Sub -recipient shall forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations If Sub -recipient is receiving Operation Stonegarden (OPSG) funds, Sub -recipient is prohibited from obligating or expending OPSG funds provided through this Grant until each unique, specific, or modified county level, tribal or equivalent Operations Order or Fragmentary Order has been reviewed and approved by official notification by FEMA and Customs and Border Protection/Border Patrol (CBP/BP). Each Operations Order will be transferred via the secure portal (CBP/BP) BPETS system from each respective AOR Sector HQ to CBP/BP HQ in Washington, D.C., for review and pre -approval for Operational continuity, then forwarded to FEMA GPD/PGD OPSG Program Office for final review/approval. Official notification of approval will be sent by FEMA via email to DPS/THSSAA and CBP/BP HQ in Washington, D.C. 1. Sub -recipient shall develop and submit required operational documents through the border area's Integrated Planning Team. 2. Sub -recipient shall maintain an approved Concept of Operations, consisting of a campaign plan and proposed budget which will articulate the intent of how OPSG funds will be used throughout Sub -recipient's Grant performance period. 3. If Sub -recipient intends to spend more than 50 percent of its award on overtime over the course of the performance period, a request for an overtime waiver shall be submitted through the Integrated Planning Team. 4. Sub -recipient shall develop and submit Operations Orders for Tactical operational periods to achieve the strategic objectives of the campaign plan. 5. Sub -recipient shall only initiate tactical operations after the specific Operations Order(s) are approved through the Border Patrol Headquarters and by FEMA, and the DPS/THSSAA has issued a Grant Sub -recipient Award or Grant Adjustment Notice (GAN) to the jurisdiction. 9. State Requirements for Grants Sub -recipient shall comply with all other federal, state, and local laws and regulations applicable to this Grant including but not limited to the laws and the regulations promulgated in Texas Government Code, Chapter 783, Uniform Grant and Contract Management, State Administrative Agency Information Bulletins, available at htti)://www.txdi)s.state.tx,us/director staff/saa/information bulletins htm Texas Uniform Grants Management Standards (UGMS) at htto•//www window state tx us/procuremenUcatrad/uoms odf and the State Administrative Agency Sub -recipient Manual, available at htto //www txdos state tx us/director staff/saa/documents/subrecioientManual ndf. Sub -recipient shall, in addition to the assurances and certifications, comply and require each of its subcontractors employed in the completion of the project to comply with all applicable statutes, regulations, executive orders, OMB circulars, terms and conditions of this Grant, and the approved application. Page 4 OF 16 Sub -recipient shall comply with the State of Texas General Appropriations Act, Art. IX, Part 4, as follows 1. Grant funds may not be expended for this Grant to a law enforcement agency regulated by Texas Occupations Code, Chapter 1701, unless the law enforcement agency requesting this Grant is in compliance with all rules developed by the Texas Commission on Law Enforcement (COLE) or TCOLE certifies that the requesting agency is in the process of achieving compliance with such rules. 2. Grant funds may not be awarded to or expended by any entity which performs political polling. This prohibition does not apply to a poll conducted by an academic institution as part of the institution's academic mission that is not conducted for the benefit of a particular candidate or party. 3. Grant funds may not be expended by a unit of local government unless the following limitations and reporting requirements are satisfied: a. Texas General Appropriations Act, Art. IX, Parts 2 and 3, except there is no requirement for increased salaries for local government employees; b. Texas Government Code Sections 556.004, 556.005, and 556.006, which prohibits using any money or vehicle to support the candidacy of any person for office; influencing positively or negatively the payment, loan, or gift to a person or political organization for a political purpose and using Grant funds to influence the passage or defeat of legislation including not assisting with the funding of a lobbyist, or using Grant funds to pay dues to an organization with a registered lobbyist; c. Texas Government Code Sections 2113.012 and 2113.101, which prohibits using Grant funds to compensate any employee who uses alcoholic beverages on active duty and Sub -recipient may not use Grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel expense for an alcoholic beverage; d. Texas General Appropriations Act, Art. IX, Section 6.13, which requires Sub -recipient to make every effort to attain key performance target levels associated with this Grant, including performance milestones, milestone time frames, and related performance reporting requirements; and e. General Appropriations Act, Art. IX, Sections 7.01 and 7.02, and Texas Government Code §2102.0091, which requires that this Grant may only be expended if Sub -recipient timely completes and files its reports. 10. Restrictions and General Conditions A. Use of Funds. DHS Grant funds may only used for the purposes set forth in this Grant, and shall be consistent with the statutory authority for this Grant. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity. B. Lobbying Prohibited. No funds shall be expended by Sub -Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, or cooperative agreement. These lobbying prohibitions may be found at 31 U.S.C. §1352. Further, Sub -Recipient understands and agrees that it shall not use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government, without the express prior written approval of FEMA. C. Transferring Funds. Sub -recipient is prohibited from transferring funds between grant programs (such as SHSP, UASI, and OPSG) without a properly executed GAN. D. Federal Emolovee Prohibition. Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this Grant. Federal employees may not receive funds under this Grant. E. Cost Categories. There may be limitations on the use of HSGP and/or NSGP funds for the categories of costs listed below. For additional details on restrictions on the use of funds, refer to the FY 2014 HSGP or NSGP FOA, Appendix C, Funding Guidelines. 1. Management and Administration 2. Planning ' 3. Organization 4. Equipment 5. Training 6. Exercises 7. Maintenance and Sustainment 8. Critical Emergency Supplies 9. Construction and Renovation F. Governina Board Approval. In cases where local funding is established by a Council of Government (COG) or an Urban Area Security Initiative (UASI) governing board, the release of funds by DPS/THSSAA is contingent upon funding allocation approval by the governing board. Page 5 OF 18 G. Notices. All notices or communications required or permitted to be given by either Party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express or Lone Star, to the other Party at its respective address. For notice to DPS/THSSAA see address set forth below. For Sub -recipient, see the address listed on the Grant Sub -Recipient Award page or Point of Contact address listed for the Sub -recipient in the DPS/THSSAA Grants Management System (SPARS). s Homeland Security State Admin. Agency s Department of Public Safety Box 4087 H. Points of Contacts. Within 30 calendar days of any change, Sub -recipient shall notify DPS/THSSAA of any change or correction to the chief elected official, program, and/or financial points of contact in the DPS/fHSSAA grant management system. I. DUNS Number. Sub -recipient confirms its Data Universal Numbering Systems (DUNS) Number is the number listed on this Grant. The DUNS Number is the nine digit number established and assigned by Dun and Bradstreet, Inc., at 866/705-5711 or htti):I/fedgov.dnb.com/wehforffl. J. Qentral Contractor Registration and Universal Identifier Requirements. Sub -recipient maintains that it has registered on the System for Award Management (SAM) at www.sam.gov, or other federally established site for contractor registration, and entered DPSfiHSSAA-required information. Sub -recipient shall keep current, and then review and update the information at least annually. Sub -recipient shall keep information current in the SAM database until the later of when it submits this Grants final financial report or receives final Grant award payment. Sub -recipient agrees that it shall not make any subaward agreement or contract related to this Grant without first obtaining the vendor/subawardee's mandatory DUNS number. See Section .210 of OMB Circular A-133, Audits of States, Local Governments, and Non-profit Organizations. K. Indirect Cost Allocation Plan. Sub -recipient shall submit its most recently approved Indirect Cost Allocation Plan signed by Cognizant Agency to DPS/THSSAA within 30 calendar days of the approval. "Cognizant agency' means the Federal agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals developed under 2 C.F.R. Part 225 on behalf of all Federal agencies. OMB publishes a listing of cognizant agencies athtti):Hharvester.census.gov/sac/dissoin/asp/rei)orts.asi) Unless the basis of the cost plan changes, Sub -recipient only needs to forward the annual Indirect Cost Rate approval letter to DPSffHSSAA within 30 calendar days after approval by the Cognizant Agency. The approved Indirect Cost Plans and approval letters shall be emailed to SAA RRO)cIns.texas.gov. The Sub -recipient name shall be included in the file name and subject line of the email transmittal. L. Reporting Total Compensation of Sub -recipient Executives. 2 C.F.R. §170.320; see FEMA Information Bulletin 350 1. Applicability and what to report: Sub -recipient shall report whether Sub -recipient received $25 million or more in Federal procurement contracts or financial assistance subject to the Transparency Act per 2 C.F.R. §170.320. Sub -recipient shall report whether 80% or more of Sub -recipient's annual gross revenues were from Federal procurement contracts or Federal financial assistance. If Sub -recipient answers eyes" to both questions, Sub -recipient shall report, along with Sub -recipient's DUNS number, the names and total compensation (see 17 C.F.R. §229.402(c)(2)) for each of Sub -recipient's five most highly compensated executives for the preceding completed fiscal year. 2. Where and when to report: Sub -recipient shall report executive total compensation at www.sam.gov, or other federally established replacement site. By signing this Grant, Sub -recipient certifies that, if required, Sub -recipient's jurisdiction has already registered, entered the required information, and shall keep information in the SAM database current, and update the information at least annually for each year until the later of when the jurisdiction submits its final financial report or receives final payment. Sub -recipient agrees that it shall not make any subaward agreement or contract without first obtaining the subawardee's mandatory DUNS number. M. Direct Deposit. If Sub -recipient has not received HSGP or NSGP reimbursements from DPS/THSSAA within the past eleven (11) months (prior to date of award), it shall forward a new/updated direct deposit form to DPS/THSSAA. Completed direct deposit forms from Sub -recipient shall be emailed to SAA RRkadcs.texas.gov. The email subject line and attachment name shall include the jurisdiction name and identify the document attached (i.e. "Sample County DD form"). The direct deposit form is currently available at http,//www.window.state.tx.us/taxinfo/taxforrns/74-176.i)df. Sub -recipient may simultaneously sign up for the Advance Payment Notification (APN) email feature which provides State of Texas payees with a one -business -day advance notice that a direct deposit payment has been sent to its financial institution. After receiving an APN, a payee may securely access its payment details online. N. Procurements. Sub -recipient shall comply with all applicable federal, state, and local laws and requirements, including but not limited to proper competitive solicitation processes where required, for any procurement which utilizes federal funds awarded under this Grant in accordance with 44 C.F.R. §13.36. O. Contract Provisions. All contracts executed using funds awarded under this Grant shall contain the contract provisions listed under 44 C.F.R. §13.37(b), Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. P. No Contracts with Debarred or Suspended Parties. Prior to contracting with any vendor or subawardee using funds awarded under this Grant, Sub -recipient shall determine whether the vendor/subawardee is debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department and agency and shall confirm the vendor/subawardee does not have any active "Exclusions" by reviewing the vendor/subawardee entity information at httos7llwww sam gov/portal/public/SAM/. Q. Management and Administration. If this Grant includes a specific award of funds to Sub -recipient for management and administration (M&A), Sub -recipient shall comply with all applicable requirements and limitations with respect to M&A. For additional information on M&A, refer to Information Bulletin 365 located at http7//www fema goy/grants/grant-programs-directorate-information-bulletins R. Personnel Cap. Up to fifty percent (50%) of all HSGP awards received by Sub -recipient may be used for personnel and personnel -related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412). In general, use of HSGP funding to pay for staff and/or contractor regular time or Page 6 OF 18 overtime/backfill, among other items, are considered personnel -related costs. Sub -recipient may request a waiver to the 50% personnel cap by submitting a waiver request through its respective regional council or urban area working group to DPS/THSSAA at SAA(d),dos.texas.nov. Requests for waivers shall be submitted on official Sub -recipient letterhead and be signed by an authorized official of Sub -recipient. Waivers shall contain the information required on page 9 of the FEMA Information Bulletin 379. S. Property Manaaement and Inventory. At least every two (2) years, Sub -recipient shall take a physical inventory and shall reconcile the results with property records. Sub -recipient shall maintain property/inventory records which, at minimum, shall include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (See sample equipment inventory record format at http://www.txdps.state.tx.us/director staff/saa/audit and compliance htm ) Sub -recipient shall develop and implement a control system to prevent loss, damage or theft of property and Sub -recipient shall investigate and document any loss, damage or theft of property funded T. Publications. All publications produced as a result of funding under this Grant, which are submitted for publication in any magazine, journal, or trade paper, shall include the following statement: "This material is based upon work supported by the U.S. Department of Homeland Security. The views and conclusions contained in this document are those of the authors and should not be interpreted as necessarily representing the official policies, either expressed or implied, of the U.S. Department of Homeland Security." U. Acknowledgement of Federal Funding from DHS Sub -recipient shall comply with requirements to acknowledge use of Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. V. Use of DHS. DPS and DPS/THSSAA Seals and Non -Endorsement. Sub -recipient shall obtain DHS, DPS, or DPS/THSSAA's prior written approval before using any of these agencies' seal(s), logos, crests or reproductions of flags or likenesses of agency officials. Funding of this Grant does not equate to endorsement of use of funding agencies' seals, logos, crests, etc., including use of the United States Coast Guard seal, logo, crests, or reproductions of flags or likenesses of Coast Guard officials. W. Copyriaht. Sub -recipient shall comply with requirements regarding publications or other exercise of copyright for any work first produced under Federal financial assistance awards hereto related unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this Grant, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, Sub -recipient grants the Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. Sub -recipient shall affix the applicable copyright notices of 17 U.S.C. §401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under this Grant. Further, Sub -recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for government purposes: (1) the copyright in any work developed under an award or sub -award; and (2) any rights of copyright to which a recipient or Sub -recipient purchases ownership with Federal support. Sub -recipient agrees to consult with DPS/THSSAA regarding the allocation of any patent rights that arise from or are purchased with this funding. X. �uarteriy Performance Reports. Sub -recipient shall submit performance reports and progress reviews per DPS/THSSAA and/or FEMA's direction. Reports are entered into the grants management system. Performance reports are due by the twentieth (20th) calendar day after the end of each calendar quarter: January 20, April 20, July 20 and October 20; or as otherwise specified or required by DPS/THSSAA. DPS/THSSAA may require other reports or different timelines to meet federal reporting dates or to respond to information requests. Failure to timely complete a performance report will result in Sub -recipient being unable to request additional reimbursements/advances and may affect future funding. Y. ai Vi its. DHS and/or DPS/THSSAA, through its authorized representatives, have the right, at all reasonable times to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. If any site visit is made by DHS on the premises of Sub -recipient or a contractor under this Grant, Sub -recipient shall provide and shall require its contractors to provide all reasonable facilities and assistance for the safety and convenience of the government representatives in the performance of their duties. All site visits and evaluations shall be performed in such a manner that will not unduly delay the work. Z. Limited English Proficiency (Civil Riahts Act of 1964. Title VI). Sub -recipient shall comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. In order to facilitate compliance with Title VI, Sub -recipient is encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficlency(August 11, 2000), requires federal agencies to issue guidance to recipients of federal financial assistance, assisting such organizations and entities in understanding their language access obligations. DHS published the required guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768 (April 18, 2011). The Guidance provides helpful information such as how a recipient of federal financial assistance can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www dhs Qov/guidance-published-help-department-supported-organizations-provide-meaningful-access-oeol)le-limited and additional resources on htto://www.lei).Qov. AA. Protection of Human Subjects. Sub -recipient shall comply with the requirements of the Federal regulations at 45 C.F.R. Part 46, which requires that Sub -recipients comply with applicable provisions/law for the protection of human subjects for purposes of research. Sub -recipient shall comply with the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 C.F.R. Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 C.F.R. Part 46. Page 7 OF 18 BB. National food Insurance Act of 1968. Sub -recipient shall comply with the requirements of Section 1306(c) of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44 C.F.R. Part 63. CC. USA Patriot Act of 2001. Sub -recipient shall comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery systems of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The Act also establishes restrictions on access to specified materials. "Restricted persons,' as defined by the Act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. DD. Fly America Act of 1974. Sub -recipient shall comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §40118) and the interpretive guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B138942. EE. Activities Conducted Abroad. Sub -recipient shall comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. FF. Trafficking Victims Protection Act of 2000. All recipients of financial assistance shall comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 C.F.R. Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub -recipient: (a) engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) procures a commercial sex act during the period of time that the award is in effect; or (c) uses forced labor in the performance of the award or subawards under the award. DPS/THSSAA is authorized to terminate this Grant ,without penalty, if the above condition is violated. Sub -recipient shall include this condition in any subawards or contracts it makes as a result of this Grant. Full text of the award term is provided at 2 C.F.R. §175A 6. GG. Americans with Disabilities Act of 1990, Sub -recipient shall comply with the requirements of Titles I, 11, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. 42 U.S.C. §§ 12101-12213. HH. Public Dissemination of Sensitive Information. Sub -recipient shall notify DPS/THSSAA of any workshops, conferences, seminars or other public venues at least one hundred (100) calendar days before presenting any potentially sensitive information regarding this project. No sensitive information may be presented by Sub -recipients' personnel without DPS/THSSAA and the DHS Grants Officer's review and prior written approval. II. Security ConcernsA/iolations. Sub -recipient shall inform the THSSAA's Deputy Assistant Director in writing within two (2) calendar days of Sub -recipient being made aware of any security concerns with individuals having access to government facilities or sensitive information. In the event that sensitive information is divulged in violation of Sub -recipient's security procedures, Sub -recipient shall immediately notify the DPS/THSSAA Deputy Assistant Director and take appropriate law enforcement and legal action. JJ. SAFECOM. Sub -recipient shall comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications for awards under this Grant that provide emergency communication equipment and its related activities. KK. Best Practices for Collection and Use of Personally Identifiable Information (PIl).Sub-recipients who collect Personally Identifiable Information (PII) shall have a publically-available privacy policy that describes what PII it collects, how it uses the PII, whether it shares PII with third parties, and how individuals may have their PII corrected where appropriate. Sub -recipients may also find as a useful resource the DHS Privacy Impact Assessments: htt[)71/www.dhs.gov/xlibrary/assets/privacy/i)rivacy pia guidance Iune2010.pdf and httr)iHwww.dhs.gov/xlibrary/assets/i)riva v/privacy pia template.pdf . LL. Hotel and Motel Fire Safety Act of 1990. In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), Sub -recipient shall ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225. MM. False Claims Act and Program Fraud Civil Remedies. Sub -recipient shall comply with the requirements of 31 U.S.C. §3729 which sets forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. §3801-3812 which details the administrative remedies for false claims and statements made. NN. Duplication of Benefits. State, Local and Tribal Sub -recipients shall comply with 2 C.F.R. Part §225, Appendix A, Paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. 00. Debarment and Suspension. Sub -recipient shall comply with Executive Order 12549 and 12689, which provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. PP. Non-Supolantir�q,Reguirement. Sub -recipient shall not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources for programs that prohibit supplanting by law. Where federal statutes for a particular program prohibit supplanting, Sub -recipient may be required to demonstrate and document that a reduction in non -Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. 11. Other agaluiremen#s A. During the performance period of this Grant, Sub -recipient, counties, cities, towns, and Indian tribes shall maintain an Emergency Page 8 OF 18 Management Plan at the Intermediate Level of planning preparedness or higher, as prescribed by the Texas Division of Emergency Management (TDEM). This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter -jurisdictional emergency management program that meets the required standards. If TDEM identifies deficiencies in Sub -recipient's plan, Sub -recipient shall correct deficiencies within 60 calendar days of receiving notice of such deficiencies from TDEM. B. Projects identified and approved in the DPS/THSSAA web -based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments for the period of performance of this Grant. Sub -recipient shall submit project plans, milestones, outputs/outcomes, narratives and budget to DPS/THSSAA and FEMA (if required) for approval prior to expending or requesting advances of any funds for this Grant. Sub -recipient shall enter appropriate project milestones into the DPS/THSSAA web -based grants management system within 60 days after award or by the deadline established by DPS/THSSAA, whichever is sooner. Sub -recipient shall report on project status and accomplishments (milestones and outputs/outcomes) in the format(s) and timeframes as required by DPS/THSSAA. C. During the performance period of this Grant, Sub -recipient shall: 1. Participate in a legally -adopted county and/or regional mutual aid agreement. 2. Implement the National Incident Management System (NIMS) in a manner consistent with the NIMS Implementation Objectives outlined by FEMA at httD://www.fema.ciov/national-incident-management-system. 3. Be a registered user of the Texas Regional Response Network (TRRN) (or other response asset inventory management system specified by DPS/THSSAA) and shall identify, resource type, and credential all major deployable resources such as vehicles and trailers, equipment costing $5,000 or more, and specialized teams/response units equipped and/or trained using Grant funds (i.e., hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make Grant funded resources available to other jurisdictions through mutual aid httD•//www fema.gov/emergency/nims/ResourceMngmnt.shtm#item3. 12. Monitoring Sub -recipient will be monitored periodically by federal, state or local entities, both programmatically and financially, to ensure that project goals, objectives, performance requirements, timelines, milestone completion, budget, and other program -related criteria are met. DPS/THSSAA, or its authorized representative, reserves the right to perform periodic desk/office-based and/or on -site monitoring of Sub -recipient's compliance with this Grant and of the adequacy and timeliness of Sub -recipient's performance pursuant to this Grant. After each monitoring visit, DPS/THSSAA shall provide Sub -recipient with a written report of the monitor's findings. If the monitoring report notes deficiencies in Sub -recipient's performance under this Grant, the monitoring report shall include requirements for the timely correction of such deficiencies by Sub -recipient. Failure by Sub -recipient to take action specified in the monitoring report may be cause for suspension or termination of this Grant pursuant to the Suspension and/or Termination Section herein. 13. Audit A. Audit of Federal and State Funds. Sub -recipient shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this Grant as required by the Single Audit Act (OMB Circular A-133; 44 C.F.R. 13.26). B. Sub -recipient shall comply, as applicable, with Texas Government Code, Chapter 783, the Uniform Grant Management Standards (UGMS), the State Uniform Administrative Requirements for Grants and Cooperative Agreements. C. Right to Audit. Sub -recipient shall give the United States Department of Homeland Security (DHS), the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of their duly authorized representatives, access to and the right to conduct a financial or compliance audit of Grant funds received and performances rendered under this Grant. Sub -recipient shall permit DPS/THSSAA or its authorized representative to audit Sub -recipient's records. Sub -recipient shall provide any documents, materials or information necessary to facilitate such audit. D. Sub -recipient's Liability for Disallowed Costs. Sub-reci lent understands and agrees that it shall be liable to DPS/THSSAA for any costs disallowed pursuant to any financial or compliance audit(sM these funds. Sub -recipient further understands and agrees that reimbursement to DPS/THSSAA of such disallowed costs shall be paid by Sub -recipient from funds that were not provided or otherwise made available to Sub -recipient pursuant to this Grant or any other federal contract. E. Sub -recipient's Facilitation of Audit. Sub -recipient shall take such action to facilitate the performance of such audit(s) conducted pursuant to this Section as DPS/THSSAA may require of Sub -recipient. Sub -recipient shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Sub -recipient and the requirement to cooperate is included in any subcontract it awards. F. State Auditor's Clause. Sub -recipient understands that acceptance of funds under this Grant acts as acceptance of the authority of the State Auditor's Office to conduct an audit or investigation in connection with those funds. Sub -recipient further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, including providing all records requested. Sub -recipient shall ensure that this clause concerning the State Auditor's Office's authority to audit funds and the requirement to cooperate fully with the State Auditor's Office is included in any subgrants or subcontracts it awards. Additionally, the State Auditor's Office shall at any time have access to and the rights to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of Sub -recipient relating to this Grant. 14. Retention and Accessibility of Records A. Retention of Records. Sub -recipient shall maintain fiscal records and supporting documentation for all expenditures of this Grant's funds pursuant to the applicable OMB Circular, 44 C.F.R. Section 13.42, UGMS §_.42, and this Grant. Sub -recipient shall retain these records and any supporting documentation for a minimum of three (3) years from the later of the completion of this projects public objective, submission of the final expenditure report, any litigation, dispute, or audit. Records shall be retained for three (3) years after any real estate or equipment final disposition. The DHS or DPS/THSSAA may direct Sub -recipient to retain documents or to transfer certain records to DHS custody when DHS determines that the records possess long term retention value. B. Access to Record. Sub -recipient shall give the United States Department of Homeland Security, the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of its duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, other papers, things or property belonging to or in use by Sub -recipient pertaining to this Grant including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by Sub -recipient. Sub -recipient shall maintain such records in an accessible location and provide citizens reasonable access to such records consistent with the Texas Public Information Act, Texas Government Code, Chapter 552. Page 9 OF 18 C. Inclusion in Subcontracts. Sub -recipient shall include the substance of this in all subcontracts D. After Action Reoo. Sub -recipient shall complete, deliver to the appropriate source, and retain copies of all after -action reports and certificates of cortinompletion for all training and exercises paid for by this Grant. 15. Legal Authority A. Sicnatory Authority. Sub -recipient assures and guarantees that Sub -recipient possesses the legal authority to enter into this Grant, receive Grant funds and to perform the project Sub -recipient has obligated itself to perform pursuant to this Grant. B. Authorized Representative. The person or persons signing and executing this Grant on Sub -recipient's behalf do warrant and guarantee that he/she has been duly authorized by Sub -recipient to execute this Grant on Sub -recipient's behalf and to validly and legally bind Sub -recipient to all terms and conditions and performance obligations. C. Conflicts in Reauirements. If conflict exists between federal, state, or local requirements, Sub -recipient shall comply with the strictest requirement. 16. Notice of Litigation and Claims Sub -recipient shall give DPS/THSSAA immediate notice in writing of any action or claim, including any proceeding before an administrative agency, filed against Sub -recipient arising out of performance of this Grant. Except as otherwise directed by DPS/THSSAA, Sub -recipient shall furnish immediately to DPS/THSSAA copies of all documentation or pleadings received by Sub -recipient with respect to such action or claim. 1T No Liabilitv for Emnlovees and Officer DPS/THSSAA shall have no liability whatsoever for the actions or omissions of an individual employed or contracted by Sub -recipient, regardless of where the individual's actions or omissions occurred. 18. Non -Waiver of Defaults Any failure of DPS/THSSAA, at any time, to enforce or require the strict keeping and performance of any provision of this Grant shall not constitute a waiver of such provision, and shall not affect or impair same or the right of DPS/THSSAA at any time to avail itself of same. A waiver does not become effective unless DPS/THSSAA expressly agrees to such waiver in writing. Any payment by DPS/THSSAA shall not constitute a waiver or otherwise impair or prejudice any right, power, privilege, or remedy available to DPS/THSSAA to enforce its rights, as such rights, powers, privileges, and remedies are specifically preserved. 19. Chanaes and Amendments A. Modification. FEMA or DPS/THSSAA may modify this Grant after an award has been made. Once notification has been made in writing, any subsequent request for funds indicates Sub -recipient's acceptance of the changes to this Grant. Any alteration, addition, or deletion to this Grant by Sub -recipient is not valid. B. Written Amendment. Alterations, additions or deletions to this Grant, such as changes to period of performance and award amounts, shall be made through an executed Grant Adjustment Notice (GAN). C. Authority to Amend. During the period of performance for this Grant, DPS/THSSAA and/or FEMA may issue policy directives that serve to establish, interpret or clarify this Grant's performance requirements. Such policy directives shall be promulgated by DPSITHSSAA or FEMA in the form of Information Bulletins and Sub -recipient Manuals and shall have the effect of modifying this Grant and shall be binding upon Sub -recipient as if written in this Grant. D. Effect of Chances in Federal and State Laws. Any alterations, additions, or deletions to this Grant that are required by changes in federal and state laws or regulations are automatically incorporated into this Grant without written amendment to this Grant and shall become effective upon the date designated by such law or regulation. In the event FEMA or DPS/THSSAA determines that changes are necessary to this Grant after an award has been made, including changes to the period of performance or terms and conditions, Sub -recipient shall be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Sub -recipient's acceptance of the changes to this Grant. 20. Heading, Headings and captions of this Grant are only for convenience and reference. These headings and captions shall not affect or modify the terms and conditions or be used to interpret or assist in the construction of this Grant. 21. Venue Venue shall lie in Travis County, Texas, and this Grant is governed by the laws of the State of Texas. 22. Suspension In the event Sub -recipient fails to comply with any term of this Grant, DPS/THSSAA may, upon written notification to Sub -recipient, suspend this Grant, in whole or in part, withhold payments to Sub -recipient and prohibit Sub -recipient from incurring additional obligations of this Grant's funds. 23. Termination DPS/THSSAA shall have the right to terminate this Grant, in whole or in part, at any time before the end of the Performance Period, if DPS/THSSAA determines that Sub -recipient has failed to comply with any term of this Grant. DPS/THSSAA shall provide written notice of the termination and include: Page 10 OF 3g The reason(s) for such termination; 2. The effective date of such termination; and 3. In the case of partial termination, the portionofthis Grant to be terminated. Appeal may be made to the Deputy Director of Homeland Security, Texas Department of Public Safety. 24. Enforcement If Sub -recipient materially fails to comply with any term of this Grant, whether stated in a federal or state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, DPS/THSSAA or DHS may take one or more of the following actions, as appropriate in the circumstances: 1. Temporarily withhold cash payments pending correction of the deficiency by Sub -recipient or more severe enforcement action by DPS/THSSAA or DHS; 2. Disallow or deny use of funds and matching credit for all or part of the cost of the activity or action not in compliance; 3. Wholly or partially suspend or terminate this Grant for Sub -recipient's program; 4. Withhold further awards for the program; or 5. Take other remedies that may be legally available. In taking an enforcement action, DPS/THSSAA will provide Sub -recipient an opportunity for a hearing, appeal, or other administrative proceeding to which Sub -recipient is entitled under any statute or regulation applicable to the action involved. The costs of Sub -recipient resulting from obligations incurred by Sub -recipient during a suspension or after termination of this Grant are not allowable unless DPS/THSSAA or DHS expressly authorizes them in the notice of suspension or termination or subsequently. Other Sub -recipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowable if: 1. The costs result from obligations which were properly incurred by Sub -recipient before the effective date of suspension or termination, are not in anticipation of it, and in the case of a termination, are non -cancellable; and 2. The costs would be allowable if this Grant were not suspended or expired normally at the end of the funding period in which the termination takes effects. The enforcement remedies identified in this section, including suspension and termination, do not preclude Sub -recipient from being subject to "Debarment and Suspension" under E.O. 12549. 44 C.F.R. §13.35. 25. Conflict of Interest No employee, officer or agent of Sub -recipient shall participate in the selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, is involved or otherwise creates the appearance of impropriety. 26. Closing of this Grant A. DPS/THSSAA will close a sub -award after receiving Sub -recipient's final quarterly performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to award modifications and payments. If the close out review and reconciliation indicates that Sub -recipient is owed additional funds, DPS/THSSAA will send the final payment automatically to Sub -recipient. If Sub -recipient did not use all the funds received, DPS/THSSAA will issue a GAN to recover the unused funds. Sub -recipient will return the funds to the DPS/THSSAA within 30 calendar days of receiving the GAN. B. At the completion of Sub -recipient's performance period, DPS/THSSAA will de -obligate all uncommitted / unexpended funds. C. The closeout of this Grant does not affect: 1. DHS or DPS/THSSAA's right to disallow costs and recover funds on the basis of a later audit or other review; 2. Sub -recipient's obligation to return any funds due as a result of later refunds, corrections, or other transactions; 3. Records retention requirements, property management requirements, and audit requirements, as set forth herein; and 4. Any other provisions of this Grant that impose continuing obligations on Sub -recipient or that govern the rights and limitations of the parties to this Grant after the expiration or termination of this Grant. Please fill in the appropriate information and certify by signing below that you have read, understood, and agree to the terms of this Grant. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization ignature of Authorize Official Date Page 11 OF 18 EXHIBIT A ASSURANCES - NON -CONSTRUCTION PROGRAMS See Standard Form 424B As the duly authorized representative of Sub -recipient, I certify that Sub -recipient: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this Grant. 2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to Act of 1964 (P.L. 88-352) which prohibits discriminati Amendments of 1972, as amended (20 U.S.C. §§16£ basis of sex; (c) Section 504 of the Rehabilitation Ad 1912 (42 the Civil I any These or as amended, relating to nondiscrir statute(s) under which agreement rhich may apply to the application. (a) Title VI of the Civil Rights IX of the Education on of of 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction sub -agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190 as amended by 42 U.S.C. 4311 at seq. and Executive Order (EO) 11514) which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for DHS grant -supported activities, DHS-FEMA requires the environmental aspects to be reviewed and evaluated before final action on the application (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 at seq. and Executive Order 11738) providing for the protection of and enhhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. - - - 13.- Will assist the awarding agency in assuring compliance with Section-106 of the -National -Historic Preservation Act of 1966, as amended - - - - (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348, 45 C.F.R. 46, and DHS Management Directive 026-044 SDirective) regarding the protection of human subjects involved in research, development, and related activities supported by this Grant. Research" "means a systematic investigation, including research, development, testing, and evaluation designed to develop or contribute to general knowledge. See Directive for additional provisions for including humans in the womb, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). See also state and local law for research using autopsy materials. Page 12 OF 18 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance, and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit A. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County Signature'of Autho e �gj I Date Page 13 OF 13 EXHIBIT B ASSURANCES - CONSTRUCTION PROGRAMS See Standard Form 424D As the duly authorized representative of Sub -recipient, I certify that Sub -recipient 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described in this Grant. 2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of this Grant 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352 which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amende (20 U.S.C. §§1681 1683, and 1685-1686 and 44 C.F.R. Part 19), which Prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§3601 at seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (1) any other nondiscrimination provisions in the specific statue(s) under which agreement for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statue(s) which may apply to the agreement. 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally -assisted construction sub -agreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) as amended by 42 U.S.C. 4311 at seq. and Executive Order (EO) 11514 which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 at seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters;(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. Page 14 OF 18 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit B, if applicable. Print Name of Authorized Official Mi rha 1 J. Pfeifer Title Calhoun County Judge Sub -recipient nization Calhoun County l ,� �4'_W Signature of A60flAci ffict I ate Page 15 OF 18 Exhibit C Certifications The undersigned, as the authorized official, certifies the following to the best of his/her knowledge and belief A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL Disclosure of Lobbying Activities, in accordance with its instructions. C. The undersigned shall require that the language of this certification prohibiting lobbying be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. D. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 67, Section 67.510 (Federal Certification). The Sub -recipient certifies that it and its principals and vendors: 1. Are not debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. Sub -recipient can access debarment information by going to www sam aov and the State Debarred Vendor List http:!lwww.windowstate.tx.us/procurementloroplvendor oerformanceldebarred. 2. Have not within a three-year period preceding this Grant been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not present)y indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (D)(2) of this certification; 4. Have not within a three-year period preceding this Grant had one or more public transactions (Federal, State, or local) terminated for cause or default; or 5. Where Sub -recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this Grant. (Federal Certification) E. Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub -recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. F. Sub -recipient will comply with 2 C.F.R. Part 180, Subpart C as a condition of receiving grant funds, and Sub -recipient will require such compliance in any sub -grants or contract at the next tier. G. Sub -recipient will comply with the Drug -free Workplace Act, as amended, 412 U.S.C. §701 at seq. — which requires Sub -recipient to publish a statement about its drug -free workplace program and give a copy of the statement to each employee (including consultants and temporary personnel) who will be involved in award -supported activities at any site where these activities will be carried out. Also, places where work is being performed under the award (i.e., street address, city, state, and zip code) must be maintained on file. Sub -recipient will notify the Grants Officer of any employee convicted of a violation of a criminal drug statute that occurs in the workplace. For additional information, see 44 C.F.R. Part 17. Sub -recipient shall comply with the requirements of the Drug -Free Workplace Act of 1988, which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. H. Sub -recipient is not delinquent on any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance I. Sub -recipient will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Grant. J. Sub -recipient understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of funds in this Grant. Please fill in the appropriate information and sign to certify this Exhibit C. Print Name of Authorized Official Michael J Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County L lb `'—/ Signature of Authize ff'i al Date Page 16 OF 18 EXHIBIT D State of Texas Assurances As the duly authorized representative of Sub -recipient, I certify that Sub -recipient: 1. Shall comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or member of the Sub -recipient's governing body or of the Sub -recipient's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. 2. Shall insure that all information collected, assembled, or maintained by the Sub -recipient relative to a project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law. 3. Shall comply with Texas Government Code, Chapter 551, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. 4. Shall comply with Section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments. 5. Shall not contract with or issue a license, certificate, or permit to the owner, operator, or administrator of a facility if the Sub -recipient is a health, human services, public safety, or law enforcement agency and the license, permit, or certificate has been revoked by another health and human services agency or public safety or law enforcement agency. 6. Shall comply with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 1701, Texas Occupations Code, or shall provide the grantor agency with a certification from the Texas Commission on Law Enforcement Officer Standards and Education that the agency is in the process of achieving compliance with such rules if the Sub -recipient is a law enforcement agency regulated by Texas Occupations Code, Chapter 1701. 7. Shall follow all assurances. When incorporated into a grant award or contract, standard assurances contained in the application package become terms or conditions for receipt of grant funds. Administering state agencies and sub -recipients shall maintain an appropriate contract administration system to insure that all terms, conditions, and specifications are met. (See UGMS Section _.36 for additional guidance on contract provisions). 8. Shall comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Sub -recipient shall also ensure that all program personnel are properly trained and aware of this requirement. 9. Shall comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section on s of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as ug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, as amended, relating to the nondiscrimination on the basis of alcohol abuse or ) any other nondiscrimination provisions in the specific requirements of any other nondiscrimination statute(s) may apply to this 10. Shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally assisted construction subagreements. 11. Shall comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. - 12. Shall comply with the provisions of the Hatch Political Activity Act (5 U.S.C. §§7321-29), which limit the political activity of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Shall comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable. 14. Shall insure that the facilities under its ownership, lease, or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA (EO 11738). 15. Shall comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234. Section 102(a) requires the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. Page 17 OF 18 16. Shall comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) conformity of federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 17. Shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system.> 18. Shall assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq.). 19. Shall comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 at seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. 20: Shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residential structures. 21. Shall comply with the Pro -Children Act of 1994 (Public Law 103-277), which prohibits smoking within any portion of any indoor facility used for the provision of services for children. 22. Shall comply with all federal tax laws and are solely responsible for filing all required state and federal tax forms. 23. Shall comply with all applicable requirements of all other federal and state laws, executive orders, regulations, and policies governing this program. 24. And its principals are eligible to participate and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity and it is not listed on a state or federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement have Exclusions listed at httos7//www.saL.cov/oortal/ou b I is/SAM/. 25. Shall adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, at seq. Please fill in the appropriate information and sign to certify this Exhibit D. Print Name of Authorized Official Michael J; Pfeifer ; Title Callhoun County Judge Sub -recipient Or anization Calhoun Count Signature o�ci�l U `LDa Page 19 OF IS SUB -RECIPIENT AWARD FOR HOMELAND SECURITY GRANT IN THE AMOUNT OF $5,000 AND AUTHORIZE COUNTY JUDGE TO SIGN: LaDonna Thigpen, Emergency Management and Flood Plain Coordinator, stated this is on the same the grant as the previous item. Commissioner Finster made a motion to approve the Sub -Recipient Award for Homeland Security Grant in the amount of $5,000 and authorize County Judge to sign. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Emergency Management 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org September 22, 2014 Commissioner's Court RE: Agenda Item Please place the following Sub Recipient Awards on the Commissioners' Court agenda for October 9, 2014. "Discuss and take necessary action to approve two 2014 Sub -Recipient Awards for Homeland Security Grants in the amounts of $15,604.78 and $5,000 and authorize the County Judge to sign." These awards will be for 2 laptops in the Emergency Operations Center (EOC) that can also be used for Floodplain Management and for Emergency Satellite Radios that will be installed in the EOC and in the Sheriffs Office Dispatch Center for Emergency Communications. This radio is a standalone system used for backup during power outages, fiber optic disruptions/cuts or loss of 911 system to communicate with responders or surrounding counties. Thank you, LaDonna Thigpen p Texas Department of public Safety E X A �2014 T� Sub -Recipient Award for Calhoun County L?General Award Information Reference/Encumbrance No: Date of Award: September 46, 2tl34 Prepared By: Wilson, Kenneth 3. SAA Award Number: 14-SR 48057-02 4.iSub-Recipient Name and Address S. Federal Grant Information Federal Grant Title: Homeland Security Grant Program (HSGP) State Homeland Security Program (SHSP) Federal Grant Award Number: EMW-2014-SS-00029 Judge Michael Pfeifer Calhoun County 211 South Ann Street #301 Port Lavaca, TX 77979 Federal Granting Agency: U.S. Department of Homeland Security(DHS) Federal Emergency Management Agency (FEMA) Date Federal Grant Awarded to TxDPS: August 6, 2014 CFDA: 97.067 6.: Award Amount and Grant Breakdowns Grant Period: SHSP LETPA From: To: Sep 1, 2014 Jan 31, 2016 $5, 000.00 (Th. SAA must receive all invoices by the end of pram period) 7. Statutory Authority for Grant: The Department of Homeland Security Appropriations Act, 2014, (Public Law 113-76), and The Homeland Security Act of 2002 as amended (Public Law 107-296), (6 U.S.C. § 603). R. Method of Payment: Primary method is reimbursement. 9. Debarment/Suspension Certification: The Sub -Recipient certifies that the sub -recipient and its contractors/vendors and principals are not debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not have active Exclusions listed at https://www.sam.gov/portal/public/SAM/ 101. Agency Approvals Approving TxDPS Official: Signature of TxDPS Official: Garry Jones Deputy Assistant Director Texas Homeland Security State Administrative Agency Si1411 Texas Department of Public Safety 11. Sub -Recipient Acceptance - I have read, understood and agree to this Sub -Recipient Agreement consisting of this Award and the attached Terms and Conditions. Print name and title of Authorized Sub -Recipient Official: Signature of Sub -Recipient Official: Michael J. Pfeifer Calhoun County Judge v Enter Employer Identification Number (EIN) or DUNS Number: Date Signed Federal Tax Identification Number: 74-6001923 087309324 9-22-14 DUE DA7E:. October 31, 2014 Signed Award with Terms and Conditions must be returned to SAA_SRA@dps.texas.gov on or before the due date. 2014 TERMS AND CONDITIONS instructions: The Sub -recipient shall. 1. Fill in the information and sign the Grant Sub -Recipient Award; 2. Certify they have read and understand these Terms and Conditions; 3. Certify to the statements provided in Exhibits A, B, C and D located at the back of this document by filling in contact information and signing all exhibits, and 4. Return all documents via email to SAA_SRA@dps.texas.gov on or before the date provided in the transmittal letter and/or in this Grant. 1. Grant Sub-recibient Agreement This Grant Sub -recipient Agreement (consisting of this 2014 Grant Sub -recipient Award and these Terms and Conditions) is made and entered into by and between the Department of Public Safety / Texas Homeland Security State Administrative Agency, an agency of the State of Texas, hereinafter referred to as "DPS/THSSAA," and the funds recipient, hereinafter referred to as the "Sub -recipient" or "Sub -grantee." Furthermore, DPS/THSSAA and the Sub -recipient are collectively hereinafter referred to as the "Parties." This Grant Sub -recipient Agreement (SRA), or otherwise referred to herein as "this Grant" or "this Agreement', is only an offer until Sub -recipient returns the signed copy of this Grant on or before the date provided in the transmittal letter and/or in this Grant Sub -recipient Award. The FY 2014 Homeland Security Grant Program (NSGP) funding plays an important role in the implementation of the National Preparedness System (NIPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. This program provides an integrated mechanism that builds and sustains core capabilities to support the Nation's Preparedness against terrorist attacks, major disasters, and other emergencies. The FY 2014 Nonprofit Security Grant Program (NSGP) funding plays an important role in the implementation of the National Preparedness System (NPS) by supporting the development and sustainment of core capabilities. Core capabilities are essential for the execution of each of the five mission areas outlined in the NGP. NSGP provides funding support statutorily eligible costs to include target hardening and other physical security enhancements and activities to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific Urban Areas Security Initiative (UASI)-eligible Urban Areas, While this funding is provided specifically to high -risk nonprofit organizations, the program seeks to integrate nonprofit preparedness activities with broader State and local preparedness efforts. It is also designed to promote coordination and collaboration in emergency preparedness activities among public and private community representatives, as well as State and local government agencies. Sub -recipient may not assign or transfer any interest in this Grant without the express, prior written consent of DPS/THSSAA. If Sub -recipient issues subawards as part of this Grant project, Sub -recipient shall include and require its subawardees to comply with the terms and conditions of this Grant. The term "Sub -recipient agreement funds" as used in this Grant means funds provided by DPS/THSSAA under the United States Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) grant programs (also referred to herein as DHS/FEMA). The term "Sub -recipient's funds" or match funds as used in this Grant means funds provided by the Sub -recipient. 2. Overview and Performance Standards All allocations and use of funds under this Grant shall be in accordance with the FY 2014 Funding Opportunity Announcement (FOA) for the Federal Grant Title specified on this Grant, and such FY 2014 FOA is incorporated by reference herein. Sub -recipient shall read, understand and accept the FY 2014 Funding Opportunity Announcement as binding. A. Standard of Performance. Sub -recipient shall perform all activities and projects entered into the DPSITHSSAA web -based grants management system which are approved by DPS/THSSAA. Any change to a project shall receive prior written approval by the appropriate local, regional and state -level grant administrator(s). Sub -recipient shall perform all activities in accordance with all terms, provisions and requirements set forth in this Grant, including but not limited to the following Exhibits: 1. Assurances — Non -Construction Programs, hereinafter referred to as "Exhibit X 2. Assurances — Construction Programs, hereinafter referred to as "Exhibit B" 3. Certifications, hereinafter referred to as "Exhibit C" 4. State of Texas Assurances, hereinafter referred to as "Exhibit D" B. Failure to Perform. In the event Sub -recipient fails to implement the project(s) entered and approved in the DPS/THSSAA web -based grants management system, or comply with any provision of this Grant, Sub -recipient shall be liable to DPS/THSSAA for an amount not to exceed the award amount of this Grant and may be barred from applying for or receiving additional DHS/FEMA grant program funds or any other grant program funds administered by DPS until repayment to DPS/THSSAA is made and any other compliance or audit finding is satisfactorily resolved, in addition to any other remedy specified in this Grant. Failure to timely implement projects may reduce future funding in additional DHS/FEMA and/or other grant programs administered by DPS. 3. Environmental Rg view Sub -recipient shall assess its federally funded projects for potential impact to environmental resources and historic properties. Sub -recipient shall submit any required screening form(s) as soon as possible and shall comply with deadlines established by DPS/THSSAA. Timelines for the Environmental Planning and Historic Preservation (EHP) review process will vary based upon the complexity of the project and the potential for environmental or historical impact. Sub -recipient shall Include sufficient review time within Its project management plan to comply with EHP requirements. Initiation of anv activity prior to comoletion of FEMA's Page 2 OF 38 EHP review will result in z nan•comoliance finding and DPS/YHSSAA will not authorise ar release Grant funds for non compliant prolect5. Sub -recipient, as soon as possible upon receiving this Grant, shall provide information to DPS/THSSAA to assist with the legally -required EHP review and to ensure compliance with applicable EHP laws and Executive Orders (EO) currently using the FEMA EHP Screening Form OMB Number 1660-0115/FEMA Form 024-0-01 and submitting it, with all supporting documentation, to DPS/THSSAA for review. These EHP requirements include but are not limited to the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, EO 11988 — Floodplain Management, EO 11990 — Protection of Wetlands, and EO 12898 — Environmental Justice. Sub -recipient shall comply with all Federal, State, and local EHP requirements and shall obtain applicable permits and clearances. See FEMA Information Bulletin 329. Sub -recipient shall not undertake any activity from the project that would result in ground disturbance, facility modification, or purchase and use of sonar equipment without the prior approval of FEMA. These include but are not limited to communications towers, physical security enhancements involving ground disturbance, new construction, and modifications to buildings. Sub -recipient shall comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. If ground disturbing activities occur during project implementation, Sub -recipient shall ensure monitoring of ground disturbance and if any potential archeological resources are discovered, Sub -recipient shall immediately cease construction in that area and notify FEMA and the appropriate State Historical Preservation Office. 4. Funding QbliWations A. DPS/THSSAA shall not be liable to Sub -recipient for any costs incurred by Sub -recipient that are not allowable costs B. Notwithstanding any other provision of this Grant, the total of all payments and other obligations incurred by DPS/THSSAA under this Grant shall not exceed the Total Award Amount listed on the Grant Sub -recipient Award. C. Sub -recipient shall contribute the match funds listed on the Grant Sub -recipient Award. D. Sub -recipient shall refund to DPS/THSSAA any sum of these Grant funds that has been determined by DPS/THSSAA to bean overpayment to Sub -recipient or that DPS/THSSAA determines has not been spent by Sub -recipient in accordance with this Grant. No refund payment(s) shall be made from local, state or federal Grant funds unless repayment with Grant funds is specifically permitted by statute or regulation. Sub -recipient shall make such refund to DPS/THSSAA within thirty (30) calendar days after DPS/THSSAA requests such refund. E. Notwithstanding any other provisions, the Parties hereto understand and agree that DPS/THSSAA's obligations under this Grant are contingent upon the receipt of adequate funds to meet DPS/THSSAA's liabilities hereunder, except as required by the Homeland Security Grant Program (HSGP). DPS/THSSAA shall not be liable to Sub -recipient for costs which exceed the amount specified in this Grant. 5. Performance Perm The performance period forthis Grant is Iis4ed on the Grant Sub -Recipient Award. All goods and services shall be received within the performance period AND all reimbursement reauests shall be submitted to DPS/THSSAA within the performance period. Sub -recipient shall have expended all Grant funds and submitted reimbursement requests and any invoices in the DPS/THSSAA grand management system by the end of the performance period. DPS/THSSAA shall not be obligated to reimburse expenses incurred or submitted after the performance period. 6. Uniform Administrative Requirements. Cost Principles and Audit Requirements Except as specifically modified by law or this Grant, Sub -recipient shall administer this Grant through compliance with the most recent version of all applicable laws and regulations, including but not limited to DHS program legislation, Federal awarding agency regulations, and the terms and conditions of this Grant. A non-exclusive list is provided below. A. Administrative Requirements 1. 44 C.F.R. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the A-102 Common Rule); 2. 2 C.F.R. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations (OMB Circular A-110). 3. 44 C.F.R. Part 10, Environmental Considerations B. Cost Principles 1. 2 C.F.R. Part225, Cost Principles for State, Local and Indian Tribal Governments (OMB CircularA-87) 2. 2 C.F.R. Part 220, Cost Principles for Educational Institutions (OMB CircularA-21) 3. 2 C.F.R. Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 4. 48 C.F.R. Subpart 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations C. Audit Requirements OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations. Page 3 OF 16 D. Grant Guidance (Funding Opportunity Announcement) Sub -recipient agrees that all allocations and use of funds under this Grant shall be in accordance with the applicable FY 2014 Funding Opportunity Announcement and supplemental resources for the HSGP currently available at httl2://www.feLna,govhnedia-library-data/1395161200285-5b07ed0456056217175fbdee28d2bO6e/FY 2014 HSGP FOA Final. df and the 7. DHS Specific Acknowledgements and Assurances Sub -recipient shall comply with the DHS Standard Administrative Terms and Conditions that are outlined in Part 6.1.1 — Financial Assistance Award Standard Terms and Conditions (January 14, 2011), which is incorporated by reference herein. DHS requires those standard terms and conditions which are approved by the Division of Financial Assistance Policy and Oversight to be applied to all financial assistance awards: htto://www.dhs.gov/xlibrarv/assets/cfo-financial-management-oolicy-manual.udf. Sub -recipient acknowledges and agrees, and shall require any sub -recipients, subawardees, contractors, successors, transferees, and assignees to acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, Information, facilities, and staff. 1. Sub -recipient shall cooperate with any compliance review or complaint investigation conducted by DHS 2. Sub -recipient shall give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to this Grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Sub -recipient shall submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Sub -recipient shall comply with all other special reporting, data collection, and evaluation requirements, as Prescribed by law or detailed in program guidance. 5. If, during the past three (3) years, Sub -recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, Sub -recipient shall provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against Sub -recipient, or Sub -recipient settles a case or matter alleging such discrimination, Sub -recipient shall forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. E. 9peration Stonegarden (OPSQ) $iQecft Conditions If Sub -recipient is receiving Operation Stonegarden (OPSG) funds, Sub -recipient is prohibited from obligating or expending OPSG funds provided through this Grant until each unique, specific, or modified county level, tribal or equivalent Operations Order or Fragmentary Order has been reviewed and approved by official notification by FEMA and Customs and Border ProteetionlBorder Patrol (CBPIBP). Each Operations Order will be transferred via the secure portal (CBP/BP) BPETS system from each respective AOR Sector HQ to CBP/BP HQ in Washington, D.C., for review and pre -approval for Operational continuity, then forwarded to FEMA GPD/PGD OPSG Program Office for final review/approval. Official notification of approval will be sent by FEMA via email to DPS/THSSAA and CBP/BP HQ in Washington, D.C. 1. Sub -recipient shall develop and submit required operational documents through the border area's Integrated Planning Team 2. Sub -recipient shall maintain an approved Concept of Operations, consisting of a campaign plan and proposed budget which will articulate the intent of how OPSG funds will be used throughout Sub -recipient's Grant performance period. 3. If Sub -recipient intends to spend more than 50 percent of its award on overtime over the course of the performance period, a request for an overtime waiver shall be submitted through the Integrated Planning Team. 4. Sub -recipient shall develop and submit Operations Orders for Tactical operational periods to achieve the strategic objectives of the campaign plan. _ 5. Sub -recipient shall only initiate tactical operations after the specific Operations Order(s) are approved through the Border Patrol Headquarters and by FEMA, and the DPS/THSSAA has issued a Grant Sub -recipient Award or Grant Adjustment Notice (GAN) to the jurisdiction. 9. State Requirements for Grants Sub -recipient shall comply with laws and the regulations promr Administrative Agency Informal regulations, executive orders, OMB al, state, and local laws and regulations applicable to this Grant including but not limited to the s Government Code, Chapter 783, Uniform Grant and Contract Management, State rvailable at /information bulletins.htm, Texas Uniform Grants Management Standards (UGMS) at i d/uoms.odf and the State Administrative Agency Sub -recipient Manual, available at /documents/subrecloientManuai.odf. Sub -recipient shall, in addition to the assurances and subcontractors employed in the completion of the project to comply with all applicable statutes, terms and conditions of this Grant, and the approved application. page 4 OF 18 Sub -recipient shall comply with the State of Texas General Appropriations Act, Art. IX, Part 4, as follows 1. Grant funds may not be expended for this Grant to a law enforcement agency regulated by Texas Occupations Code, Chapter 1701, unless the law enforcement agency requesting this Grant is in compliance with all rules developed by the Texas Commission on Law Enforcement (COLE) or TCOLE certifies that the requesting agency is in the process of achieving compliance with such rules. 2. Grant funds may not be awarded to or expended by any entity which performs political polling. This prohibition does not apply to a poll conducted by an academic institution as part of the institution's academic mission that is not conducted for the benefit of a particular candidate or party. 3. Grant funds may not be expended by a unit of local government unless the following limitations and reporting requirements are satisfied: a. Texas General Appropriations Act, Art. IX, Parts 2 and 3, except there is no requirement for increased salaries for local government employees; b. Texas Government Code Sections 556.004, 556.005, and 556.006, which prohibits using any money or vehicle to support the candidacy of any person for office; influencing positively or negatively the payment, loan, or gift to a person or political organization for a Pob olitical purpose and using Grant funds to influence the passage or defeat of legislation including not assisting with the funding of a byist, or using Grant funds to pay dues to an organization with a registered lobbyist; c. Texas Government Code Sections 2113.012 and 2113.101, which prohibits using Grant funds to compensate any employee who uses alcoholic beverages on active duty and Sub -recipient may not use Grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel expense for an alcoholic beverage; d. Texas General Appropriations Act, Art. IX, Section 6.13, which requires Sub -recipient to make every effort to attain key performance target levels associated with this Grant, including performance milestones, milestone time frames, and related performance reporting requirements; and e. General Appropriations Act, Art. IX, Sections 7.01 and 7.02, and Texas Government Code §2102.0091, which requires that this Grant may only be expended if Sub -recipient timely completes and files its reports. 10. Restrictions and Genera! Conditions A. Use of Funds. DHS Grant funds may only used for the purposes set forth in this Grant, and shall be consistent with the statutory authority for this Grant. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity. B. Lobbvino Prohibited. No funds shall be expended by Sub -Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, or cooperative agreement. These lobbying prohibitions may be found at 31 U.S.C. §1352. Further, Sub -Recipient understands and agrees that it shall not use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government, without the express prior written approval of FEMA. C. Transferrino Funds. Sub -recipient is prohibited from transferring funds between grant programs (such as SHSP, UASI, and OPSG) without a properly executed GAN. D. Federal Employee Prohibition. Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this Grant. Federal employees may not receive funds under this Grant. E. Cost Categories. There may be limitations on the use of HSGP and/or NSGP funds for the categories of costs listed below. For additional details on restrictions on the use of funds, refer to the FY 2014 HSGP or NSGP FOA, Appendix C, Funding Guidelines. 1. Management and Administration 2. Planning 3. Organization 4. Equipment 5. Training 6. Exercises 7. Maintenance and Sustainment 8. Critical Emergency Supplies 9. Construction and Renovation F. Governing Board Approval. In cases where local funding is established by a Council of Government (COG) or an Urban Area Security Initiative (UASI) governing board, the release of funds by DPS/THSSAA is contingent upon funding allocation approval by the governing board. Page 5 OF 18 G. Notices. All notices or communications required or permitted to be given by either Party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express or Lone Star, to the other Party at its respective address. For notice to DPS/THSSAA see address set forth below. For Sub -recipient, see the address listed on the Grant Sub -Recipient Award page or Point of Contact address listed for the Sub -recipient in the DPS/THSSAA Grants Management System (SPARS). Homeland Security State Admin. Agency Department of Public Safety .O. Box 4087 TX H. Points of Contacts. Within 30 calendar days of any change, Sub -recipient shall notify DPS/THSSAA of any change or correction to the chief elected official, program, and/or financial points of contact in the DPS/THSSAA grant management system. I. DUNS Number. Sub -recipient confirms its Data Universal Numbering Systems (DUNS) Number is the number listed on this Grant. The DUNS Number is the nine digit number established and assigned by Dun and Bradstreet, Inc., at 8661705-5711 or littl2://fedgov.dnb.com/webform. J. Central Contractor Reaistration and Universal Identifier Reauirements Sub -recipient maintains that it has registered on the System for Award Management (SAM) at www.sam.gov, or other federally established site for contractor registration, and entered DPS/THSSAA-required information. Sub -recipient shall keep current, and then review and update the information at least annually. Sub -recipient shall keep information current in the SAM database until the later of when it submits this Grants final financial report or receives final Grant award payment. Sub -recipient agrees that it shall not make any subaward agreement or contract related to this Grant without first obtaining the vendor/subawardee's mandatory DUNS number. See Section .210 of OMB Circular A-133, Audits of States, Local Governments, and Non-profit Organizations. K. Indirect Cost Allocation Plan. Sub -recipient shall submit its most recently approved Indirect Cost Allocation Plan signed by Cognizant Agency to DPS/THSSAA within 30 calendar days of the approval. "Cognizant agency" means the Federal agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals developed under 2 C.F.R. Part 225 on behalf of all Federal agencies. OMB publishes a listing of cognizant agencies athttp://harvester.census.gov/sac/dissem/asp/reports.asp. Unless the basis of the cost plan changes, Sub -recipient only needs to forward the annual Indirect Cost Rate approval letter to DPS/THSSAA within 30 calendar days after approval by the Cognizant Agency. The approved Indirect Cost Plans and approval letters shall be emailed to SAA RR@dps.texas.gov. The Sub -recipient name shall be included in the file name and subject line of the email transmittal. L. Reporting Total Compensation of Sub -recipient Executives. 2 C.F.R. §170,320; see FEMA Information Bulletin 350. 1. Applicability and what to report: Sub -recipient shall report whether Sub -recipient received $25 million or more in Federal procurement contracts or financial assistance subject to the Transparency Act per 2 C.F.R. §170.320. Sub -recipient shall report whether 80% or more of Sub -recipient's annual gross revenues were from Federal procurement contracts or Federal financial assistance. If Sub -recipient answers "yes" to both questions, Sub -recipient shall report, along with Sub -recipient's DUNS number, the names and total compensation (see 17 C.F.R. §229.402(c)(2)) for each of Sub -recipient's five most highly compensated executives for the preceding completed fiscal year. 2. Where and when to report: Sub -recipient shall report executive total compensation at www sam aov, or other federally established replacement site. By signing this Grant, Sub -recipient certifies that, if required, Sub -recipient's jurisdiction has already registered, entered the required information, and shall keep information in the SAM database current, and update the information at least annually for each year until the later of when the jurisdiction submits its final financial report or receives final payment. Sub -recipient agrees that it shall not make any subaward agreement or contract without first obtaining the subawardee's mandatory DUNS number. M. Direct Deposit. If Sub -recipient has not received HSGP or NSGP reimbursements from DPS/THSSAA within the past eleven (11) months (prior to date of award), it shall forward a new/updated direct deposit form to DPS/THSSAA. Completed direct deposit forms from Sub -recipient shall be emailed to SAA RRla_dos texas.aov. The email subject line and attachment name shall include the jurisdiction name and identify the document attached (i.e. "Sample County DD form"). The direct deposit form is currently available at htto.//www.Wlodow,state,tx.usLtaxinfg/taxformsl74-1 Z6pdf. Sub -recipient may simultaneously sign up for the Advance Payment Notification (APN) email feature which provides State of Texas payees with a one -business -day advance notice that a direct deposit payment has been sent to its financial institution. After receiving an APN, a payee may securely access its payment details online. N. Procurements. Sub -recipient shall comply with all applicable federal, state, and local laws and requirements, including but not limited to proper competitive solicitation processes where required, for any procurement which utilizes federal funds awarded under this Grant in accordance with 44 C.F.R. §13.36. O. Contract Provisions. All contracts executed using funds awarded under this Grant shall contain the contract provisions listed under 44 C.F.R. §13.37(b), Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. racts with Debarred or Suspended Parties. Prior to contracting with any vendor or subawardee using funds awarded under this ;cipient shall determine whether the vendorlsubawardee is debarred, suspended, proposed for debarment, declared ineligible excluded by any federal department and agency and shall confirm the vendor/subawardee does not have any active by reviewing the vendorlsubawardee entity information at httt s7//www sam aov/portal/public/SAM/. Q. Management and Administration. If this Grant includes a specific award of funds to Sub -recipient for management and administration (M&A), Sub -recipient shall comply with all applicable requirements and limitations with respect to M&A. For additional information on M&A, refer to Information Bulletin 365 located at http7llwww.fema.gov/`grants/grant-programs-directorate-information-bulletins R. Personnel Cap. Up to fifty percent (50%) of all HSGP awards received by Sub -recipient may be used for personnel and personnel -related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412). In general, use of HSGP funding to pay for staff and/or contractor regular time or Page 6 OF 1B overtime/backfill, among other items, are considered personnel -related costs. Sub -recipient may request a waiver to the 50% personnel cap by submitting a waiver request through its respective regional council or urban area working group to DPS/THSSAA at SAA@dps.texas gov. Requests for waivers shall be submitted on official Sub -recipient letterhead and be signed by an authorized official of Sub -recipient. Waivers shall contain the information required on page 9 of the FEMA Information Bulletin 379. S. Prooertv Manaaement and Inventory. At least every two (2) years, Sub -recipient shall take a physical inventory and shall reconcile the results with property records. Sub -recipient shall maintain property/inventory records which, at minimum, shall include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (See sample equipment inventory record format at htti)://www.txdn,s.state tx us/director staff/saa/audit and comoliance.htm ) Sub -recipient shall develop and implement a control system to prevent loss, damage or theft of property and Sub -recipient shall investigate and document any loss, damage or theft of property funded under this Grant. T. Eublications. All publications produced as a result of funding under this Grant, which are submitted for publication in any magazine, journal, or trade paper, shall include the following statement: "This material is based upon work supported by the U.S. Department of Homeland Security. The views and conclusions contained in this document are those of the authors and should not be interpreted as necessarily representing the official policies, either expressed or implied, of the U.S. Department of Homeland Security." U. Acknowledoement of Federal Fundina from DHS Sub -recipient shall comply with requirements to acknowledge use of Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds, V. Use of DHS. DPS. and DPS/THSSAASeals and Non -Endorsement. Sub -recipient shall obtain DHS, DPS, or DPSITHSSAA's prior written approval before using any of these agencies' seal(s), logos, crests or reproductions of flags or likenesses of agency officials. Funding of this Grant does not equate to endorsement of use of funding agencies' seals, logos, crests, etc., including use of the United States Coast Guard seal, logo, crests, or reproductions of flags or likenesses of Coast Guard officials. W. Copyright. Sub -recipient shall comply with requirements regarding publications or other exercise of copyright for any work first produced under Federal financial assistance awards hereto related unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this Grant, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, Sub -recipient grants the Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. Sub -recipient shall affix the applicable copyright notices of 17 U.S.C. §401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under Further, Sub -recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for government purposes: (1) the copyright in any work developed under an award or sub -award; and (2) any rights of copyright to which a recipient or Sub -recipient purchases ownership with Federal support. Sub -recipient agrees to consult with DPS/THSSAA regarding the allocation of any patent rights that arise from or are purchased with this funding. - X. Quarterly Performance Reports. Sub -recipient shall submit performance reports and progress reviews per DPS/THSSAA and/or FEMA's direction. Reports are entered into the grants management system. Performance reports are due by the twentieth (20th) calendar day after the end of each calendar quarter: January 20, April 20, July 20 and October 20; or as otherwise specified or required by DPS/THSSAA. UPS/THSSAA may require other reports or different timelines to meet federal reporting dates or to respond to information requests. Failure to timely complete a performance report will result in Sub -recipient being unable to request additional reimbursements/advances and may affect future funding. Y. Site Visits. DHS and/or DPS/THSSAA, through its authorized representatives, have the right, at all reasonable times to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. If any site visit is made by DHS on the premises of Sub -recipient or a contractor under this Grant, Sub -recipient shall provide and shall require its contractors to provide all reasonable facilities and assistance for the safety and convenience of the government representatives in the performance of their duties. All site visits and evaluations shall be performed in such a manner that will not unduly delay the work. Z. Limited English Proficiency (Civil Rights Act of 1964. Title VII. Sub -recipient shall comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. In order to facilitate compliance with Title VI, Sub -recipient is encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency(August 11, 2000), requires federal agencies to issue guidance to recipients of federal financial assistance, assisting such organizations and entities in understanding their language access obligations. DHS published the required guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affectino Limited Foolish Proficient Persons. 76 Fed. Rea. 21755-21768 (April 18. 2011). The Guidance provides helpful information such as how a recipient of federal financial assistance can determine the extent of its obligation to provide language services; selec services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information language access obligations, please refer to the DHS Recipient Guidance at httDS7UwwLy.dhs.gov/guidance-i)ublishe )artment-supported-organizations-I)rovide-meaningful-access-12eol)le-limited and additional resources on htto://www.leo.gov. AA. Protection of Human Subjects. Sub-recif requires that Sub -recipients comply with applir Sub -recipient shall comply with the requiremei implementing any work with human subjects. research, development, testing, and evaluatioi constitute research for purposes of this policy, for other purposes. The regulations specify ac (Subpart B); prisoners (Subpart C); and childn and is not directly regulated by 45 C.F.R. Part shall comply with the requirements of the Federal regulations at 45 C.F.R. Part 46, which provisions/law for the protection of human subjects for purposes of research. DHS Management Directive 026-04, Protection of Human Subjects, prior to wrposes of 45 C.F.R. Part 46, research means a systematic investigation, including signed to develop or contribute to general knowledge. Activities that meet this definition ther or not they are conducted or supported under a program that is considered research net protections for research involving human fetuses, pregnant women, and neonates ubpart D). The use of autopsy materials is governed by applicable State and local law Page 7 OF IS BB. N�afoonnal Flood Insurance Act of 1968 Sub -recipient shall comply with the requirements of Section 1306(c) of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44 C.F.R. Part 63. CC. USA Patriot Act of 2001. Sub -recipient shall comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery systems of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The Act also establishes restrictions on access to specified materials. "Restricted persons," as defined by the Act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. DD. Fly America Act of 1974. Sub -recipient shall comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. government funds requirement, which states preference for the use of U.S. Flag air carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the international Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §40118) and the interpretive guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B138942. EE. Activities Conducted Abroad. Sub -recipient shall comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. FF. Trafficking Victims Protection Act of 2000 All recipients of financial assistance shall comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 C.F.R. Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub -recipient: (a) engages in severe forms of trafficking In persons during the period of time that the award is in effect; (b) procures a commercial sex act during the period of time that the award is in effect; or (c) uses forced labor in the performance of the award or subawards under the award. DPS/THSSAA is authorized to terminate this Grant ,without penalty, if the above condition is violated. Sub -recipient shall include this condition in any subawards or contracts it makes as a result of this Grant. Full text of the award term is provided at 2 C.F.R. §175.15. GG. Americans with Disabilities Act of 1990. Sub -recipient shall comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. 42 U.S.C. §§ 12101-12213. HH. Public Dissemination of Sensitive Information. Sub -recipient shall notify DPS/THSSAA of any workshops, conferences, seminars or other public venues at least one hundred (100) calendar days before presenting any potentially sensitive information regarding this project. No sensitive information may be presented by Sub -recipients' personnel without DPS/THSSAA and the DHS Grants Officer's review and prior written approval. II. 9e_curity ConcernsLjol to ions. Sub -recipient shall inform the THSSAA's Deputy Assistant Director in writing within two (2) calendar days of Sub -recipient being made aware of any security concerns with individuals having access to government facilities or sensitive information. In the event that sensitive information is divulged in violation of Sub -recipient's security procedures, Sub -recipient shall immediately notify the DPS/THSSAA Deputy Assistant Director and take appropriate law enforcement and legal action. JJ. SAFECOM. Sub -recipient shall comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications for awards under this Grant that provide emergency communication equipment and its related activities. KK. Best Practices for Collection and Use of Personally Identifiable Information (PII).Sub-recipients who collect Personally Identifiable Information (Pit) shall have a publically-available privacy policy that describes what Pit it collects, how it uses the Pit, whether it shares Pit with third parties, and how individuals may have their Pit corrected where appropriate. Sub -recipients may also find as a useful resource the DHS Privacy Impact Assessments: htt(27//WVVW.dhs.2ov/xlibrary/assets/grivacy/urivacy pia guidance iune2010.odf and LL. Hotel and Motel Fire Safety Act of 1990. In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), Sub -recipient shall ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225. MM. False Claims Act and Program Fraud Civil Remedies. Sub -recipient shall comply with the requirements of 31 U.S.C. §3729 which sets forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. §3801-3812 which details the administrative remedies for false claims and statements made. NN. Duplication of Benefits. State, Local and Tribal Sub -recipients shall comply with 2 C.F.R. Part §225, Appendix A, Paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. 00. Debarment and Suspension. Sub -recipient shall comply with Executive Order 12549 and 12689, which provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. PP. Non -Supplanting Requirement. Sub -recipient shall not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources for programs that prohibit supplanting by law. Where federal statutes for a particular program prohibit supplanting, Sub -recipient may be required to demonstrate and document that a reduction in non -Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. 11. ®ther Regufrements A. During the performance period of this Grant, Sub -recipient, counties, cities, towns, and Indian tribes shall maintain an Emergency Page 8 OF 18 Management Plan at the Intermediate Level of planning preparedness or higher, as prescribed by the Texas Division of Emergency Management (TDEM). This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter -jurisdictional emergency management program that meets the required standards. If TDEM identifies deficiencies in Sub -recipient's plan, Sub -recipient shall correct deficiencies within 60 calendar days of receiving notice of such deficiencies from TDEM. B. Projects identified and approved in the DPS/THSSAA web -based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments for the period of performance of this Grant. Sub -recipient shall submit project plans, milestones, outputs/outcomes, narratives and budget to DPS/THSSAA and FEMA (if required) for approval prior to expending or requesting advances of any funds for this Grant. Sub -recipient shall enter appropriate project milestones into the DPS/THSSAA web -based grants management system within 60 days after award or by the deadline established by DPS/THSSAA, whichever is sooner. Sub -recipient shall report on project status and accomplishments (milestones and outputs/outcomes) in the format(s) and timeframes as required by DPS/THSSAA. C. During the performance period of this Grant, Sub -recipient shall: 1. Participate in a legally -adopted county and/or regional mutual aid agreement. 2. Implement the National Incident Management System (NIMS) in a manner consistent with the NIMS Implementation Objectives outlined by FEMA at-httD7//www fema aov/national-incident-manaaement-system. 3. Be a registered user of the Texas Regional Response Network (TRRN) (or other response asset inventory management system specified by DPS/THSSAA) and shall identify, resource type, and credential all major deployable resources such as vehicles and trailers, equipment costing $5,000 or more, and specialized teams/response units equipped and/or trained using Grant funds (i.e., hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make Grant funded resources available to other jurisdictions through mutual aid ham://www.fema.aov/emeraencvinims/ResourceMnamnt shtm#item3. 12. fi onitorina Sub -recipient will be monitored periodically by federal, state or local entities, both programmatically and financially, to ensure that project goals, objectives, performance requirements, timelines, milestone completion, budget, and other program -related criteria are met. DPS/THSSAA, or its authorized representative, reserves the right to perform periodic desk/office-based and/or on -site monitoring of Sub -recipient's compliance with this Grant and of the adequacy and timeliness of Sub -recipient's performance pursuant to this Grant. After each monitoring visit, DPS/THSSAA shall provide Sub -recipient with a written report of the monitor's findings. If the monitoring report notes deficiencies in Sub -recipient's performance under this Grant, the monitoring report shall include requirements for the timely correction of such deficiencies by Sub. -recipient. Failure by Sub -recipient to take action specified in the monitoring report may be cause for suspension or termination of this Grant pursuant to the Suspension and/or Termination Section herein. 13. Audit A. Audit of Federal and State Funds. Sub -recipient shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this Grant as required by the Single Audit Act (OMB Circular A— 133; 44 C.F.R. 13.26). B. Sub -recipient shall comply as applicable, with Texas Government Code, Chapter 783, the Uniform Grant Management Standards (UGMS), the State Uniform Administrative Requirements for Grants and Cooperative Agreements. C. Riaht to Audit. Sub -recipient shall give the United States Department of Homeland Security (DHS), the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of their duly authorized representatives, access to and the right to conduct a financial or compliance audit of Grant funds received and performances rendered under this Grant. Sub -recipient shall permit DPS/THSSAA or its authorized representative to audit Sub -recipient's records. Sub -recipient shall provide any documents, materials or information necessary to facilitate such audit. D. Sub-recioient's Liability for Disallowed Costs. Sub -recipient understands and agrees that it shall be liable to DPSfTHSSAA for any costs disallowed pursuant to any financial or compliance audit(s) of these funds. Sub -recipient further understands and agrees that reimbursement to DPS/THSSAA of such disallowed costs shall be paid by Sub -recipient from funds that were not provided or otherwise made available to Sub -recipient pursuant to this Grant or any other federal contract. E. Sub -recipient's Facilitation of Audit. Sub -recipient shall take such action to facilitate the performance of such audit(s) conducted pursuant to this Section as DPS/THSSAA may require of Sub -recipient. Sub -recipient shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Sub -recipient and the requirement to cooperate is included in any subcontract it awards. F. State Auditor's Clause. Sub -recipient understands that acceptance of funds under this Grant acts as acceptance of the authority of the State Auditor's Office to conduct an audit or investigation in connection with those funds. Sub -recipient further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, including providing all records requested. Sub -recipient shall ensure that this clause concerning the State Auditor's Ofice's authority to audit funds and the requirement to cooperate fully with the State Auditor's Office is included in any subgrants or subcontracts it awards. Additionally, the State Auditor's Office shall at any time have access to and the rights to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of Sub -recipient relating to this Grant. 14. Retention and Accessibility of Records A. Retention of Records. Sub -recipient shall maintain fiscal records and supporting documentation for all expenditures of this Grant's funds pursuant to the applicable OMB Circular, 44 C.F.R. Section 13.42, UGMS §_.42, and this Grant. Sub -recipient shall retain these records and any supporting documentation for a minimum of three (3) years from the later of the completion of this project's public objective, submission of the final expenditure report, any litigation, dispute, or audit. Records shall be retained for three (3) years after any real estate or equipment final disposition. The DHS or DPS/THSSAA may direct Sub -recipient to retain documents or to transfer certain records to DHS custody when DHS determines that the records possess long term retention value. B. Access to Records. Sub -recipient shall give the United States Department of Homeland Security, the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of its duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, other papers, things or property belonging to or in use by Sub -recipient pertaining to this Grant including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by Sub -recipient. Sub -recipient shall maintain such records in an accessible location and provide citizens reasonable access to such records consistent with the Texas Public Information Act, Texas Government Code, Chapter 552. Page 9 OF Is C. Inclusion in Subcontracts, Sub -recipient shall include the substance of this in all subcontracts D. After Action Reporting. Sub -recipient shall complete, deliver to the appropriate source, and retain copies of all after -action reports and certificates of completion for all training and exercises paid for by this Grant. 15. Legal Authoritx A. Signatory Authority. Sub -recipient assures and guarantees that Sub -recipient possesses the legal authority to enter into this Grant, receive Grant funds and to perform the project Sub -recipient has obligated itself to perform pursuant to this Grant. B. Authorized Representative. The person or persons signing and executing this Grant on Sub -recipient's behalf do warrant and guarantee that he/she has been duly authorized by Sub -recipient to execute this Grant on Sub -recipient's behalf and to validly and legally bind Sub -recipient to all terms and conditions and performance obligations. C. Conflicts in Requirements. If conflict exists between federal, state, or local requirements, Sub -recipient shall comply with the strictest requirement. 16. Notice of Litigation and Claims Sub -recipient shall give DPS/THSSAA immediate notice in writing of any action or claim, including any proceeding before an administrative agency, filed against Sub -recipient arising out of performance of this Grant. Except as otherwise directed by DPS/THSSAA, Sub -recipient shall furnish immediately to DPS/THSSAA copies of all documentation or pleadings received by Sub -recipient with respect to such action or claim. 17. No Liabilitv for Emrflovees and Off! DPSITHSSAA shall have no liability whatsoever for the actions or omissions of an individual employed or contracted by Sub -recipient, regardless of where the individual's actions or omissions occurred. 18. Non -Waiver of Defaults Any failure of DPS/THSSAA, at any time, to enforce or require the strict keeping and performance of any provision of this Grant shall not constitute a waiver of such provision, and shall not affect or impair same or the right of DPS/THSSAA at any time to avail itself of same. A waiver does not become effective unless DPS/THSSAA expressly agrees to such waiver in writing. Any payment by DPSffHSSAA shall not constitute a waiver or otherwise impair or prejudice any right, power, privilege, or remedy available to DPS/THSSAA to enforce its rights, as such rights, powers, privileges, and remedies are specifically preserved. 19. Changes and Amendments A. Modification. FEMA or DPS/THSSAA may modify this Grant after an award has been made. Once notification has been made in writing, any subsequent request for funds indicates Sub -recipient's acceptance of the changes to this Grant. Any alteration, addition, or deletion to this Grant by Sub -recipient is not valid. B. Written Amendment. Alterations, additions or deletions to this Grant, such as changes to period of performance and award amounts, shall be made through an executed Grant Adjustment Notice (GAN). C. Authority to Amend. During the period of performance for this Grant, DPS/THSSAA and/or FEMA may issue policy directives that serve to establish, interpret or clarify this Grams performance requirements. Such policy directives shall be promulgated by DPS/THSSAA or FEMA in the form of Information Bulletins and Sub -recipient Manuals and shall have the effect of modifying this Grant and shall be binding upon Sub -recipient as if written in this Grant. D. Effect of Changes in Federal and State Laws. Any alterations, additions, or deletions to this Grant that are required by changes in federal and state laws or regulations are automatically incorporated into this Grant without written amendment to this Grant and shall become effective upon the date designated by such law or regulation. In the event FEMA or DPS/THSSAA determines that changes are necessary to this Grant after an award has been made, including changes to the period of performance or terms and conditions, Sub -recipient shall be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Sub -recipient's acceptance of the changes to this Grant. 20. H a in Headings and captions of this Grant are only for convenience and reference. These headings and captions shall not affect or modify the terms and conditions or be used to interpret or assist in the construction of this Grant. 21. Venue Venue shall lie In Travis County, Texas, and this Grant is governed by the laws of the State of Texas. 22. Suspension In the event Sub -recipient fails to comply with any term of this Grant, DPS/THSSAA may, upon written notification to Sub -recipient, suspend this Grant, in whole or in part, withhold payments to Sub -recipient and prohibit Sub -recipient from incurring additional obligations of this Grant's funds. 23. Termination DPS/THSSAA shall have the right to terminate this Grant, in whole or in part, at any time before the end of the Performance Period, if DPS/THSSAA determines that Sub -recipient has failed to comply with any term of this Grant. DPS/THSSAA shall provide written notice of the termination and include: Page 10 OF 18 The reason(s) for such termination; 2. The effective date of such termination; and 3. In the case of partial termination, the portion of this Grant to be terminated. Appeal may be made to the Deputy Director of Homeland Security, Texas Department of Public Safety. 24. Enforcement If Sub -recipient materially fails to comply with any term of this Grant, whether stated in a federal or state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, DPS/THSSAA or DHS may take one or more of the following actions, as appropriate in the circumstances: 1. Temporarily withhold cash payments pending correction of the deficiency by Sub -recipient or more severe enforcement action by DPS/THSSAA or DHS; 2. Disallow or deny use of funds and matching credit for all or part of the cost of the activity or action not in compliance; 3. Wholly or partially suspend or terminate this Grant for Sub -recipient's program; 4. Withhold further awards for the program; or 5. Take other remedies that may be legally available. In taking an enforcement action, DPS/THSSAA will provide Sub -recipient an opportunity for a hearing, appeal, or other administrative proceeding to which Sub -recipient is entitled under any statute or regulation applicable to the action involved. The costs of Sub -recipient resulting from obligations incurred by Sub -recipient during a suspension or after termination of this Grant are not allowable unless DPS/THSSAA or DHS expressly authorizes them in the notice of suspension or termination or subsequently. Other Sub -recipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowable if: 1. The costs result from obligations which were properly incurred by Sub -recipient before the effective date of suspension or termination, are not in anticipation of it, and in the case of a termination, are non -cancellable; and 2. The costs would be allowable if this Grant were not suspended or expired normally at the end of the funding period in which the termination takes effects. The enforcement remedies identified in this section, including suspension and termination, do not preclude Sub -recipient from being subject to"Debarment and Suspension' under E.O.12549. 44 C.F.R.§13.35. 25. Conflict of Interest No employee, officer or agent of Sub -recipient shall participate in the selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, is involved or otherwise creates the appearance of impropriety. 26. Closing of this Grant A. DPS/THSSAA will close a sub -award after receiving Sub -recipient's final quarterly performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to award modifications and payments. If the close out review and reconciliation indicates that Sub -recipient is owed additional funds, DPS/THSSAA will send the final payment automatically to Sub -recipient. If Sub -recipient did not use all the funds received, DPS/THSSAA will issue a GAN to recover the unused funds. Sub -recipient will return the funds to the DPS/THSSAA within 30 calendar days of receiving the GAN. B. At the completion of Sub -recipient's performance period, DPS/THSSAA will de -obligate all uncommitted / unexpended funds. C. The closeout of this Grant does not affect: 1. DHS or DPS/THSSAA's right to disallow costs and recover funds on the basis of a later audit or other review; 2. Sub -recipient's obligation to return any funds due as a result of later refunds, corrections, or other transactions; 3. Records retention requirements, property management requirements, and audit requirements, as set forth herein; and 4. Any other provisions of this Grant that impose continuing obligations on Sub -recipient or that govern the rights and limitations of the parties to this Grant after the expiration or termination of this Grant. Please fill in the appropriate information and certify by signing below that you have read, understood, and agree to the terms of this Grant. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization n of Auth,y ze � q ici I Date Page 11 Of 18 EXHIBIT A ASSURANCES - NON -CONSTRUCTION PROGRAMS See Standard Form 424E As the duly authorized representative of Sub -recipient, I certify that Sub -recipient: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this Grant. 2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). - 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§3601 at seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which agreement for Federal assistance is being made; and, Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction sub -agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190 as amended by 42 U.S.C. 4311 at seq, and Executive Order (EO) 11514) which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for DHS grant -supported activities, DHS-FEMA requires the environmental aspects to be reviewed and evaluated before final action on the application (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of Flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12, Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. 'Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq.). 14. Will comply with P.L. 93-348, 45 C.F.R. 46, and DHS Management Directive 026-044 SDirective) regarding the protection of human subjects involved in research, development, and related activities supported by this Grant. Research" "means a systematic investigation, including research, development, testing, and evaluation designed to develop or contribute to general knowledge. See Directive for additional provisions for including humans in the womb, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). See also state and local law for research using autopsy materials. Page 12 OF 1B 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance, and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit A. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization_ Cal hnun Conrnty 0114 �,�, -1 'Signature o Ay o iz d Official . � ate F., 13 OF 18 EXHIBIT B ASSURANCES - CONSTRUCTION PROGRAMS See Standard Form 424D As the duly authorized representative of Sub -recipient, I certify that Sub -recipient: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described in this Grant. 2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of this Grant. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 6. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 10. Will comply withal Federal statutes relating to nondiscrimi of 1964 (P.L. 88-352) which prohibits discrimination on the bast: of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686 (c) Section 504 of the Rehabilitation Act of 1973, as amended (: (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as Comprehensive Alcohol Abuse and Alcoholism Prevention, Tre: nondiscrimination on the basis of alcohol abuse or alcoholism; ( Act of 1968 (42 U.S.C. §d-3 and §3601 et seq.as ), as amended, relatlnto iglto nondiscrimination provisions in the specific statue(s) under whic of any other nondiscrimination statue(s) which may apply to the to: (a) Title VI of the Civil Rights Act IX of the Education Amendments liscrimination on the basis of sex; !nation on the basis of handicaps; 3tion on the basis of age; (a) the n the basis of drug abuse; ((f) the L. 91-616), as amended, relating to -rvice Act of 1912 (42 U.S.C. ds; (h) Title VIII of the Civil Rights financing of housing; (i) any other ;Ing made; and 0) the requirements 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally -assisted construction sub -agreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) as amended by 42 U.S.C. 4311 at seq. and Executive Order (EO) 11514 which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters;(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. Page 14 QP IS 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit B, if applicable. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County oul I L� y -I Signature of Autho ized OE icia ate Page 15 OF 18 Exhibit C Certifications The undersigned, as the authorized official, certifies the following to the best of his/her knowledge and belief A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL Disclosure of Lobbying Activities, in accordance with its instructions. C. The undersigned shall require that the language of this certification prohibiting lobbying be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. D. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 67, Section 67.510 (Federal Certification). The Sub -recipient certifies that it and its principals and vendors: 1. Are not debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. Sub -recipient can access debarment information by going to www.sam.cov and the State Debarred Vendor List http:l/www.window.state.tx.uslprocurement/oroo/vendor performance/debarred. 2. Have not within a three-year period preceding this Grant been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (D)(2) of this certification; 4. Have not within a three-year period preceding this Grant had one or more public transactions (Federal, State, or local) terminated for cause or default; or 5. Where Sub -recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this Grant. (Federal Certification) E. Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub -recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. F. Sub -recipient will comply with 2 C.F.R. Part 180, Subpart C as a condition of receiving grant funds, and Sub -recipient will require such compliance in any sub -grants or contract at the next tier. G. Sub -recipient will comply with the Drug -free Workplace Act, as amended, 412 U.S.C. §701 et seq. —which requires Sub -recipient to publish a statement about its drug -free workplace program and give a copy of the statement to each employee (including consultants and temporary personnel) who will be involved in award -supported activities at any site where these activities will be carried out. Also, places where work is tieing performed under the award (i.e., street address, city, state, and zip code) must be maintained on file. Sub -recipient will notify the Grants Officer of any employee convicted of a violation of a criminal drug statute that occurs in the workplace. For additional information, see 44 C.F.R. Part 17. Sub -recipient shall comply with the requirements of the Drug -Free Workplace Act of 1988, which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. H. Sub -recipient is not delinquent on any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance. I. Sub -recipient will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Grant. J. Sub -recipient understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of funds in this Grant. Please fill in the appropriate information and sign to certify this Exhibit C. Print Name of Authorized Official Micheal I Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County 0-14 lK ' ) - // ffits Signature of Aut prized at De e Page 16 OF 18 EXHIBIT D State of Texas Assurances As the duly authorized representative of Sub -recipient, I certify that Sub -recipient: 1. Shall comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or member of the Sub -recipient's governing body or of the Sub -recipient's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. 2. Shall insure that all information collected, assembled, or maintained by the Sub -recipient relative to a project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law 3. Shall comply with Texas Government Code, Chapter 551, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. 4. Shall comply with Section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments. 5. Shall not contract with or issue a license, certificate, or permit to the owner, operator, or administrator of a facility if the Sub -recipient is a health, human services, public safety, or law enforcement agency and the license, permit, or certificate has been revoked by another health and human services agency or public safety or law enforcement agency. 6. Shall comply with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 1701, Texas Occupations Code, or shall provide the grantor agency with a certification from the Texas Commission on Law Enforcement Officer Standards and Education that the agency is in the process of achieving compliance with such rules if the Sub -recipient is a law enforcement agency regulated by Texas Occupations Code, Chapter 1701. 7. Shall follow all assurances. When incorporated into a grant award or contract, standard assurances contained in the application package become terms or conditions for receipt of grant funds. Administering state agencies and sub -recipients shall maintain an appropriate contract administration system to insure that all terms, conditions, and specifications are met. (See UGMS Section _.36 for additional guidance on contract provisions). 8. Shall comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Sub -recipient shall also ensure that all program personnel are properly trained and aware of this requirement. 9. Shall comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990 including Titles I, 11, and III of the Americans with Disability Act which prohibits recipients from disc(minatinq on the basis of disability in the operation of public entities, public and private transportation systems, places of public on as as or ation in the sale, rental, or financing of housing; (i) any other nondiscrimination provisions in the specific for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statutes) may apply to 10. Shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally assisted construction subagreements. 11. Shall comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Shall comply with the provisions of the Hatch Political Activity Act (5 U.S.C. §§7321-29), which limit the political activity of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Shall comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable. 14. Shall insure that the facilities under its ownership, lease, or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA (ED 11738). 15. Shall comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234. Section 102(a) requires the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. Page 17 OF 18 16. Shall comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) conformity of federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 17. Shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.> 18. Shall assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at sect.). 19. Shall comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 at seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. 20. Shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residential structures. 21. Shall comply with the Pro -Children Act of 1994 (Public Law 103-277), which prohibits smoking within any portion of any indoor facility used for the provision of services for children. 22. Shall comply with all federal tax laws and are solely responsible for filing all required state and federal tax forms. 23. Shall comply with all applicable requirements of all other federal and state laws, executive orders, regulations, and policies governing this program. 24. And its principals are eligible to participate and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity and it is not listed on a state or federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement have Exclusions listed at https.,I/www.sam.00v/Dortal/Dublic/SAM/. 25. Shall adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, at seq. Please fill in the appropriate information and sign to certify this Exhibit D. Print Name of Authorized Official Michael J. Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County 'Signature ofA tf ize fici 1 Date Page 19 OF 18 REQUEST BY EMERGENCY MANAGEMENT FOR CREDIT WITH FARM INDUSTRIAL AND AUTHORIZE COUNTY JUDGE TO SIGN: LaDonna Thigpen, Emergency Management and Flood Plain Coordinator, stated that one of their hand radio operators has some equipment that he worked on and they won't work on it without cash, so they asked that a Credit Application be filled out for Calhoun County. Commissioner Finster made a motion to approve request by Emergency Management for credit with Farm Industrial and authorize County Judge to sign. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Emergency Management 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Pax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org October 3, 2014 Commissioner's Court RE: Agenda Item Please place the following Application for Credit approval on the Commissioners' Court agenda for October 9, 2014. "Discuss and tape necessary action to approve the application for credit with Farm Industrial for Emergency Management and authorize the County Judge to sign." This application is for repairs to equipment and for us to be able to use a Purchase Order a credit application approval is required through Farm Industrial. Thank you, IP x��OI�J�c� « f LaDonna Thigpen CREDIT APPLICATION AND AGREEMENT I •' NAME OF FIRM: Calhoun County Farm Industrial 514 South Laurent Street Victoria, Texas 77901-7752 Phone: (361) 575-0461 Fax: (361) 578-1064 STREET ADDRESS: 211 c Aan St , S,d to 301 P.O. BOX: CITY, STATE, & ZIP: port r aVaca, Tx 77979 PHONE#:( 361 1 553- 400 YEAR BUSINESS ORGANIZED: FAX#:('161 ) 453-441-A TYPE OF BUSINESS: CORPORATION: PARTNERSHIP: PROPRIETORSHIP: INCORPORATED: YES NO IF YES: STATE: FEDERALTAXID#: 74-6001929 PRINCIPAL'S NAMES (OFFICERS, PARTNERS, OR PROPRIETOR) HOME ADDRESS AND TELEPHONE NUMBER 1.) SS #: 2.) SS #: ESTIMATED ANNUAL SALES: YEARS IN BUSINESS: NAME, TITLE, AND TELEPHONE NUMBER OF PERSON TO CONTACT FOR BILLING PROBLEMS LaDonna Thigpen, Emergency Coordinator, 361-553-4400 E-Mail ladonna.thigpen@calhouncotx.org BANK(S): BANK NAME, ADDRESS, BANK CONTACT, & TELEPHONE NUMBER Tnternatiounl Bank of Cow al 311 N Vi4giaia-, Port Lavaca, TX 77979 Marilyn Mikula 361-552-9771 REFERENCES: NAME, ADDRESS, CONTACT, TELEPHONE NUMBER, & FAX NUMBER 2. 3. 4. I, THE UNDERSIGNED, IN CONSIDERATION FOR THE EXTENSION OF CREDIT SHOULD THIS APPLICATION BE APPROVED, DECLARE THAT ALL INFORMATION PROVIDED HEREIN IS TRUE AND CORRECT, AND THAT I AM AUTHORIZED AND EMPOWERED TO ACT ON BEHALF OF THE ABOVE -NAMED ENTITY AND/OR COMPANY. MY SIGNATURE ATTESTS TO THE FINANCIAL SOLVENCY AND WILLINGNESS TO PAY ALL OBLIGATIONS AS THEY BECOME DUE. IN FURTHER CONSIDERATION FOR THE EXTENSION OF CREDIT SHOULD THIS APPLICATION BE APPROVED, I, THE UNDERSIGNED, HEREBY PERSONALLY GUARANTEE TO FARM INDUSTRIAL THE PAYMENT OF ALL OBLIGATIONS OF THE ABOVE -NAMED ENTITY AND/OR COMPANY FOR SERVICES AND/OR PRODUCTS PROVIDED AS A RESULT OF THIS APPLICATION AND CREDIT AGREEMENT. I UNDERSTAND THAT THIS GUARANTEE MAY BE WITHDRAWN BY ME, IN WRITING, BUT SAID WITHDRAWAL WILL NOT AFFECT MY GUARANTEE AS TO ANY DEBTS OWED FARM INDUSTRIAL BY SAID ENTITY OR COMPANY, PRIOR TO THE RECEIPT OF ANY WRITTEN WITHDRAWAL. FURTHER, IT IS AGREED THAT ALL PAYMENTS ON ANY ACCOUNT EXTENDED TO THE ABOVE -NAMED ENTITY AND/OR COMPANY SHALL BE MADE IN VICTORIA, VICTORIA COUNTY, TEXAS, AND THAT VENUE FOR ANY ACTION ARISING DIRECTLY OR INDIRECTLY OUT OF THE ACCOUNT(S) EXTENDED BY FARM INDUSTRIAL SHALL BE IN VICTORIA COUNTY, TEXAS. IT IS AGREED THAT PAYMENT SHALL BE MADE ACCORDING TO THE TERMS OF THIS AGREEMENT, AND ANY ADDITIONAL TERMS WHICH MAY BE CONTAINED ON SPECIFIC INVOICES. THE TERM OF ALL INVOICES SHALL BE NET 30 DAYS FROM INVOICE DATE, UNLESS OTHERWISE NOTED ON THE INVOICE OR AGREED IN WRITING. IT IS AGREED THAT INTEREST WILL BE PAID AT THE RATE OF 1.5% PER MONTH (18% PER ANNUM) ON ANY UNPAID PAST DUE AMOUNT. PAYMENTS WILL BE APPLIED FIRST TO ANY UNPAID INTEREST CHARGES AND THEN TO PURCHASES IN ORDER OF PURCHASE DATE. THIS AGREEMENT MAY BE ALTERED, IN WRITING, BY FARM INDUSTRIAL. ANY CHANGE WILL BE APPLIED TO EXISTING ACCOUNT BALANCES AS WELL AS TO FUTURE PURCHASES. IF ANY SUCH CHANGE IS REJECTED, IN WRITING, THE EXISTING ACCOUNT MUST BE PAID ON THE TERMS THAT EXISTED BEFORE THE CHANGE NOTICE. IT IS AGREED THAT IF THIS ACCOUNT IS TURNED OVER TO AN ATTORNEY FOR COLLECTION, REASONABLE ATTORNEYS FEES AND COSTS MAY BE RECOVERED BY FARM INDUSTRIAL. SIGNATURE:�'y�/ TITLE: Calhoun County Judge ,I— % **"NON BUSINESS (PERSONAL) ACCOUNT HOLDERS MUST SUBMIT A COPY OF DRIVERS LICENSE***** *Please indicate if you would like an additional invoice, other than the copy provided to customer at time of purchase, mailed to the above listed address. Please Mail Copy Email Copy To: _ Fax Copy To: _ 2015 SILVER CHOICE INSURANCE PLAN FOR RETIREES AND AUTHORIZE COUNTY TREASURER TO SIGN. THIS IS A SUPPLEMENTAL POLICY AVAILIABLE FOR ALL EMPLOYEES OF RETIREMENT AGE AT NO COST TO THE COUNTY: Commissioner Galvan made a motion to approve 2015 Silver Choice Insurance Plan for retirees and authorize County Treasurer to sign. This is a Supplemental Policy available for all employees of retirement age at no cost to the County. Commissioner Finster seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Thursday, September 25, 2014 12:29 PM To: Susan Riley Subject: NEXT AGENDA Attachments: 2015 COUNTY CHOICE SILVER PARTICIPANT INSURANCE PLAN.pdf Importance: High Please place the attached on the next agenda for approval To Accept and Approve the 2015 Silver Choice Insurance Plan for retirees and allow the County Treasurer to sign. This is a supplemental policy available for all employees of retirement age at no costs of the County. 1;?I`f0MDA S. ICOIGENA COL tNTY TR-EASIARER CAL1-I0I�LN a0kNTYANNEX II 202 S. ANN STREET, SWLIT6 A PORT LAVAa,4F, TEXAS Y39gtgJ (361)553-46i9 o f f oe (361)553-4614 fax hoice- Texas Association of Counties Retiree Medical Program UnitedHealthcare 2015 Renewal Notice and Benefit Confirmation Group: 4439 - Calhoun County Anniversary Date: 1/01/2015 Please initial and complete each section confirming your group's renewal. Fax to 1-512-481-8481 or email to m el issal@county. o rg. 2014 Rates: $210.93 2015 Rates: $227.00 Initial to accept 2015 Retiree Medical Rates. 2014 Rates:$185.39 Initial to accept 2015 Retiree RX Rates. BILLING METHOD 2015 Rates:$194.66 Direct Bill — The Employer pays $0 premium. The bill is sent to the Retiree monthly. Initial to accept Billing Method. • Rates effective from 1/1/2015 through 12131/2015. • Signature on the following page is required to confirm and accept your group's renewal. 2015 CCS-UHC Direct Bill RNBC CountyChoice Silver UnitedHealthcare Member Contact Designations Contracting Authority: As specified in the Interlocal Participation Agreement, each Member hereby designates and appoints a Contracting Authority of department head rank or above and agrees that TAC HEBP shall NOT be required to contact or provide notices to ANY OTHER person. Further, any notice to, or agreement by, a Member's Contracting Authority, with respect to service or claims hereunder, shall be binding on the Member. Each Member reserves the right to change its Contracting Authority from time to time by giving written notice to TAC HEBP. Please complete each category below: Name: Title: Address: Phone: Fax: Email: Primary Contact: Main contact for daily matters pertaining to the retiree benefits. Name: Title: Address: Phone: Fax: Email: Signature of County Judge or Contracting Authority Date Please PRINT Name and Title CCS—UHC Member Contact Designation Form Direct Bill 8/2014 APPOINTMENTS TO THE FOLLOWING GOLDEN CRESCENT REGIONAL PLANNING COMMISSION ADVISORY COMMITTEES: 1. REGIONAL ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (REDAC) • Bob Turner • Pam Lambden • Mike Pfeifer • Kathleen Lambright 2. REGIONAL EMERGENCY COMMUNICATIONS ADVISORY COMMITTEE (RECAC) • Rachel Morales • Andrew Chamebers • Delores Drake • Vacant 3. REGIONAL ENVIROMENTAL RESOURCES ADVISORY COMMITTEE (RERAC) • Darren Gurley • Patricia Kalisek • Vern Lyssy • Donald Miller 4. HOME HEALTH HUMAN SERVICES ADVISORY COMMITTEE (RH & HSAC) • Tiney Browning • Kathy Dietzel • Susie Daigle • Vacant S. REGIONAL HOMELAND SECURITY ADVISORY COMMITTEE (RHSAC) • Henry Barber • LaDonna Thigpen • Brandon Riedel 6. REGIONAL PUBLIC PROTECTION ADVISORY COMMITTEE (RPPAC) • Brandon Riedel • Jack Whitlow • Luis Leija • Jack LaBrarge Judge Pfeifer made a motion to approve appointment of the following Golden Crescent Regional Planning Commission Advisory Committees. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. GOLDEN CRESCENT REGIONAL PLANNING COMMISSION 120 S. Main Street, Suite 210, Victoria, TX 77901 (361) 578-1587 / Fax (361) 578-8865 www.gcrpc.org Golden Crescent Economic Development District E E�� Mike Pfeifer 211 S. Ann, Rut 304 Port Lavaca, TX 77979 Dear Mr. Pfeifer, ...„ D 0 ,1 2 itl IVlilce PfOir`e C alhourl C.;csunty Jut9cl EXECUTIVE COMMITTEE As you all know the Golden Crescent Regional Planning Commission has advisory President committees as follows: Wayne Dierlam Citizen, Victoria Regional Economic Development Advisory Committee (REDAC) 151 vice -President Regional Emergency Communications Advisory Committee (RECAC) Roger Galvan Regional Environmental Resources Advisory Committee (RERAC) Commissioner, Calhoun County Regional Health and Human Services Advisory Committee (RH&HSAC) 2nd Vice -President Regional Homeland Security Advisory Committee (RHSAC) Tramer Woytek Regional Public Protection Advisory Committee (RPPAC) Judge, Lavaca County 3m Vice -President Appointments to all of these committees are requested from all GCRPC's 7 counties Kevin La Fleur with 4 members per county being sought for every committee except Homeland Commissioner, Gonzales County Security which, by its bylaws, has only 3 rnembeis per county. Recommendations for Secretary -Treasurer appointments are sought from each of the County Judges and forwarded to the Annie Rodriguez GCRPC Board of Directors for approval action. This is an annual process and "it's Mayor, City of Yoakum that time of the year again". I would like to have as full a compliment of committee Director -at -Large members as is possible to present to the Board of Directors at their October 29, 2014 Robert A. Kubena meeting. Municipal Judge, Hallettsville Director -at -Large I am attaching copies of current committee membership for your perusal and would Don Polzin ask that you identify any that are unable to serve, those that have moved from your Executive Director, Gulf Bend county, or those that have asked not to continue on any committee. If you identify Victoria vacancies, I would ask that you identify anyone in your respective community that Director -at -Large might have expressed an interest in serving on one of these committees or someone Julio Espinosa that you feel could make a contribution to these committees that provide extremely Municipal Judge, Edna important policy advice to the programs the GCRPC administers. Potential Immediate Past President appointees could include someone that has interest in a program area as a client or Kenneth Finster participant in one of our programs, someone who interacts with one of our programs Commissioner, Calhoun County through work or volunteer activities, or, again, someone who you feel could make a Executive Director positive impact as a member of one of our advisory committees. Joe E. Brannan - Serving Calhoun DeWitt Goliad Gonzales Jackson Lavaca and Victoria counties Equal Opportunity / Affirmative Action Employer I ask that you recommend appointments and forward that information to your County Judge as soon as possible, where the individual Judges (and Commissioners Court if that is how your county handles advisory committee appointment recommendations) to allow time for each of the counties to recommend a full complement of advisory committee appointees to the October 29 Board of Directors meeting. I know that the process varies from county to county, so I would recommend that, if you have questions about how your county's appointees are identified, you contact your respective county judge. If you have questions about the roles and responsibilities of the advisory committees, you should address those questions to GCRPC staff identified on each of the attached Committee Membership Rosters. If you have further questions about advisory committee appointments, please forward them to Danielle Warzecha at 361-578-1587x220 or by email, daniellernngcrpc•org. Thank you all for your assistance in the matter. Sincerely, Joe Brannan Executive Director Serving Calhoun, DeWitt, Goliad, Gonzales, Jackson, Lavaca and Victoria counties Equal Opportunity / Affirmative Action Employer Printed on Recycled Paper CALHOUN COUNTY Advisory Committee Members Regional Economic Development Advisory Committee (RE, DAC) Bob Turner Pam Lambden Mike pfeifer Kathleen Lambright Regional Emergency Communications Advisory Committee (RECAC) Rachel Morales Andrew Chamebers Delores Drake Vacant Regional Environmental Resources Advisory Committee (RE, RAC) Darren Gurley Patt`HH(-a lisek- Rr,,4 7, c . Vern Lyssy Donald Miller Regional Health & Human Services Advisory Committee (RHHSAC) Tiney Browning Kathy Dietzel Susie Daigle Vacant Regional Homeland security Advisory Committee (RHSAC) — (3 MEMBERS ONLY ON THIS COMMITTEE) Henry Barber Ladonna Thigpen Brandon Riedel Regional Public Protection Advisory Committee (RPPC) Brandon Reidel Jack Whitlow Luis Leija Jack LaBarge REPORTS OF THE FOLLOWING COUNTY OFFICES: Judge Pfeifer made a motion to accept August 2014 Tax Assessor/Collector report, August 2014 Treasurer report, September 2014 County Clerk report, September 2014 County Clerk amended report and the September 2014 Justice of the Peace #1, #2, #3 & #4 report. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION OFFICE FUND - SEPTEMBER 2014 CIVIL FUNDS County Fees County Clerks Fees Recording $17.607.35 Probate 240.00 Civil 440.00 Total County Clerks Fees $18,287.35 Judge's Fees Probate 28.00 Civil 0.00 Total Judge's Fees 28.00 Probate Fees (Education Fees) 35.00 Sheriffs Fees 275.00 Jury Fees 44.00 Law Library Fees 630.00 Beer Licenses 0.00 Appellate Fund (TGC) 100.00 Court Reporter Fees 270.00 Civil Indigent Fees 200.00 Record Management Fees (County Clerk) 4,080.00 Record Management Fees (County) 200.00 Security Fees (County) 524.00 Bond Forfeitures 0.00 Subtotal County Fees $24,673.35 State Fees Judicial Funds (CV$902 + PR$574) 1,476.00 Marriage License Fees 252.50 Birth Certificate Fees 50.40 Total State Fees 1,778.90 SUBTOTAL $26,452.25 Overpmt of Filing Fees to be Refunded by Co. Cik. TOTAL CIVIL FUNDS COLLECTED $26,452.25 0.00 $26,452.25 CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre -Trial Diversion $4,828.10 TOTAL FUNDS RECEIVED (As per ADS Report) Bank Interest Earned TOTAL.FUNDS RECEIVED $31,280.35 Less Refunds for Overpayment of Filing Fees Plus Re -Deposit of NSF Checks (Not recorded In ACS) Less NSF Checks (Not recorded in ACS) ADJUSTED FUNDS RECEIVED $31,280.35 Co. Clerk Check AMOUNT DUE COUNTY TREASURER $313280.36 ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION (con't) OFFICE FUND - SEPTEMBER 2014 DISBURSEMENTS CK# Payable To CASH ON HAND OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposit of NSF Checks Less NSF Checks Ending Book Balance CASH ON HAND. TRUST FUND Beginning Book Balance $60,403.80 Funds Received Disbursements (5.00) Ending Book Balance $60,398.80 SUBMITTED BY: Anita Fricke, County Clerk Description Amount $0.00 $0.00 $0.00 TOTAL DISBURSEMENTS $0.00 BANK RECONCILIATION OFFICE FUND Ending Bank Balance Outstanding Deposits" Outstanding Checks" Plus Other Items" Less Other Items" Reconciled Bank Balance BANK RECONCILIATION. TRUST FUND Ending Bank Balance $60,398.80 Outstanding Deposits" Outstanding Checks" Reconciled Bank Balance $60,398.80 "See Attached t ACCEPTED BY: Whael J.Pelfef, County Judge ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION - AMENDED' OFFICE FUND - JUNE 2014 CIVIL FUNDS County Fees County Clerk's Fees Recording $20,688.35 Probate 280.00 Civil 360,00 Total County Clerks Fees $21,328.35 Judge's Fees Probate 46.00 Civil 0.00 Total Judge's Fees 46.00 Probate Fees (Education Fees) 35.00 Sheriffs Fees 200.00 Jury Fees 22.00 Law Library Fees 560.00 Beer Licenses 0.00 Appellate Fund (TGC) 95.00 Court Reporter Fees 240.00 Civil Indigent Fees 190.00 Record Management Fees (County Clerk) 5,645.50 Record Management Fees (County) 190.00 Security Fees (County) 673.00 Bond Forfeitures 0.00 Subtotal County Fees $29,224.85 State Fees Judicial Funds (CV$738.00 + PR$574.00) 1,312.00 Marriage License Fees 235.00 Birth Certificate Fees 122.40 Total State Fees 30,894.25 SUBTOTAL Overpmt of Filing Fees to be Refunded by Co. Clk. TOTAL CIVIL FUNDS COLLECTED $30.894.25 CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre -Trial Diversion $9,640.76 TOTAL FUNDS RECEIVED (As per ACS Report) $40,636.01 Bank Interest Earned TOTAL FUNDS RECEIVED Less Refunds for Overpayment of Filing Fees ADJUSTED FUNDS RECEIVED $0.00 Plus Re -Deposit of NSF Checks (Not recorded in ACS) Less NSF Checks (Not recorded in ACS) Co. Clerk Check AMOUNT DUE COUNTY TREASURER $40,635.01 ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION (con't) OFFICE FUND - JUNE 2014 CK# Payable To CASH ON HAND, OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposit of NSF Checks Less NSF Checks Ending Book Balance $0.00 CASH ON HAND. TRUST FUND Beginning Book Balance Funds Received Disbursementslinactive fee Ending Book Balance Description Amount $0.00 $0.00 TOTAL DISBURSEMENTS $0.00 BANK RECONCILIATION, OFFICE FUND Ending Bank Balance Outstanding Deposits** Outstanding Checks** Plus Other Items** Less Other Items** Reconciled Bank Balance $0.00 BANK RECONCILIATION, TRUST FUND $60,418.80 Ending Bank Balance $60,413.80 Outstanding Deposits** 0.00 (5.00) Outstanding Checks" 0.00 $60,413.80 Reconciled Bank Balance $60,413.80 **See Attached SUBMITTED BY: Anita Fricke, County Clerk NOTE: AMENDED TO SHOW CORRECT TOTAL AMOUNT RECEIVED IN TYPING INADVERTENTLY PUT $.10 INSTEAD OF $.01 (ATTACHED IS COPY OF REPORT APPROVED AT COMMISSIONERS COURT MEETING ON JULY 24, 2014) ACCEPTED BY: Michat . Pfeifer, County Judge ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION OFFICE FUND - JUNE 2014 CIVIL FUNDS County ees County Clerks Fees Recording $20,688.35 ' Probate 280.00 civil 360,00 Total County Clarks Fees $21,328.36 Judge's Fees Probate 46.00 Civil 0.00 Total Judge's Fees 46.00 Probate Fees (Education Fees) 35,00 Sheriffs Fees 200.00 Jury Fees 22.00 Law Library Fees 560,00 Beer Licenses 0.00 Appellate Fund (TOC) 95.00 Court Reporter Fees 240.00 Civil Indigent Fees 190,00 Record Management Fees (County Clerk) 5,645.50 Record Management Fees (County) 190.00 Security Fees (County) 673.00 Bond Forfeitures 0.00 Subtotal County Fees $29,224.85 State Fees Judicial Funds (CV$738.00+PR$574.00) 1,312.00 Marriage License Fees 235.00 Birth Certificate Fees 122.40 Total State Fees 30,894,25 SUBTOTAL Overpmt of Filing Fees to be Refunded by Co. Clk. TOTAL CIVIL FUNDS COLLECTED CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre -Trial Diversion $9,640.76 TOTAL FUNDS RECEIVED (As per ACS Report) $40,635.10 Bank Interest Earned TOTAL FUNDS RECEIVED Co. Clerk Check Less Refunds for Overpayment of Filing Fees Pius Re -Deposit of NSF Checks (Not recorded In ACS) Less NSF Checks (Not recorded in ACS) ADJUSTED FUNDS RECEIVED $0,00 AMOUNT DUE COUNTY TREASURER $40,636-40 ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION (con't) OFFICE FUND , JUNE 2014 DISBURSEMENTS PaVab a ToDescriptionAmount $0.00 $0,00 TOTAL DISBURSEMENTS $0.00 CASH ON HAND, OFFICE FUND BANK RECONCILIATION OFFICE FUND, -'esginning Book Balance-- _ - - Ending Bank Balance - Funds Received Outstanding Deposits"* Disbursements Outstanding Checks" Plus Redeposit of NSF Checks Plus Other Items" Less NSF Checks Less Other Items" Ending Book Balance $0.00 Reconciled Bank Balance CASH ON HAND. TRUST FUND RANI( RECONCILIATION TRUST FUND Beginning Bool(Balance $60,418,80 Ending Bank Balance $60,413.80 Funds Received Outstanding Deposits" 0.00 Disbursements/Inactive fee (6.00) Outstanding Checks"" 0.00 Ending Book Balance $60,413.80 Reconciled Bank Balance $60,413.80 ""See Attached 'A . SUBMITTED BY: Anita Fricke, County Clerk A CEP BY: Mi hae J.r lfekcoumty Judge F- 0 0 tr N a) n tm Cl)O 0 0 N* O Cl)O 0 0 O O O r T Ih 00 N t4 O h M Cl) O N r O N O W r LO 1-: M O L6 N L6 In O N O CV 00 t` N r r 00 W N 00 O 00 It M t` ti' (D rN • M 00 to M d' N It M N f0 O O In r O (D a) M N 'et O O N M 00 r ti M O N h r 0 O n r N 7 r tp m N � HY (A 69 EH to (A EH fH iA V? EH VT EH 4R Vi fH fA fA tfJ fR fR (A W O N O O O N M O O 00 O M O O O Z O 00000 N ' T O O M O to O O t0 M N O L6 ui N O M O M N O r W OF 0 r M Oro v w M i r n � F, w Oo ui cl ai M eo } J r 1` r N J J r (D = O ZU ff3 U} EH fH EA f$ fA EH fiT ({} Y? EA V? (fl � O Q O = 200 to 0 00 0 LLJ M o O LL as O N a) n N N 0 0 N CO a0 G a) D a O a a a uj "2o LL o LL o L` O i` i`M m W y LL m o WS U D) y ' U ro 6 L, 2 Z' L' y m o 0 c Z m v m Q F- p (n a) uNi ¢ x '� O U v U) aa)i 'C o fn ZO (n c U Cn F- w p O m p L O 1- W p 0 U - _ p _ Q C) o c ;0 m 0 N W � N u�i o CO O 06 � 0�� I- N� W 7 4) F- F- Q co OU Z Ny W LL N NN co �j N N J a) W ._wo o a) F- d a-LLOW7CD yp U od F- 0) LL LL d Nma Nms LQ Ad w Upm 0 0=LL Z R Cm7 Q m �XFx py o Har ~aUO (c �TdO Vc Ui' maU HaLti owQ mma U) 0 ® � p O OO Oo. m pa _jn i adQaaaaa a mCo o m�gIL ) (7(7 0D- In rno >EL oU o 5 > Q - -o o o 2 1 o 0. m am o c m o I- 2 a a.O 0 (DQ E 0) F- F- 0 a (7 m F U ep N to 69 69 00co � N 00 O O W) LOO N MO 6i 14i L6 r r a) d' P O co r N N P N N O) P P P r ui 01 CD O) 60 VR 6f> 69 69 69 69 69 69 6R> 60. EA 60 00 leM 00 N 00 O O W) N LO r 00 4 Gi Gi LO LOCD r r r r Cl)(U CS)M n U C M fD 10 V-7 LO r r r !O E9 V> 69 69 69 61> 69 69 69 69 f!i Q!> 69 69 6F> 69 69 N N z F w o a LLI J N OLL w J J O J U m ro Ld J (07 z Z N W U U l0 L a F 0 z ❑ Q N Mn ~ z a 0 d m d N X m O X d W R D N Y �' 2 K O N R F w N d LL N N d w a W w w F tL y C L W N �_ OJ "C f�/1 .0 U d d rn (6 W m y m 0 O r N d LL z N 0 c R' Q N N @ '6 O 2 0) c> N U m W r2 O Z m 0 Z Q rn O z Y d C X R N c6 i i i r R LL fA d i N W i d = z U a >` N �• d X >O N N N a)� O y an d d d N U W H 2 U N 7~ R N F rn m 3 p C d J rn U N y m m O O t N N a u7 H y z a c U R R R d R R U U R a R R a ❑ Q m (D m aos c m� a e m c m � N c O- H F- ° Y d d ❑ O O E-- �-- �-- F E- H w d F- ° �-- F- < o a Yd U N d O CO LEL f_t NUCO qzJ t O X O N a❑ OVU U o F w w U UU UGO UC>OO UCO> X O U O Od :0 m l4 ( CN 666 OR LL R > Q0. IL a LL a N ay ?>❑ R C w V d E N ON U c L t O OEL J X > 7 d d d 0 R a O > y m w 0UIL ❑O.0 a m x 0 w m m ° \� L �`1 o d S O W LL y W Of LL 'a a' 7 a CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: AUGUST 2014 BEGINNING ENDING FUND - FUNDBAIANCE -.- RECEIPTS DISBURSEMENTS - FUNDBAIANCE OPERATING FUNDS: - - - - - GENERAL $ - 22,784,174.06 $ 1,386,626.47 $ 2,501,449.33 $ 21,669,351.20 AIRPORT MAINTENANCE - 24,347.26 - 256.73 501.54 - 24,102.45 APPELLATE JUDICIAL SYSTEM 1,243.55 203.71 - 1,447.26 COASTAL PROTECTION FUND 39,054.30 - 10.79 - 39,065.09 COUNTY AND DIST COURT TECH FUND 2,139.88 56.80 - 2,196.68 COUNTY CHILD ABUSE PREVENTION FUND 242.89 2,77 - 245.66 COUNTY CHILD WELFARE BOARD FUND 804.22 0.22 - 804.44 COURTHOUSE SECURITY 227,811.91 1,551.26 - 229,363.17 COURT INITIATED GUARDIANSHIP FUND 2,322.80 100.64 - 2,423.44 DIST CLK RECORD PRESERVATION FUND 8,092.50 257.41 - 8,349.91 CO CLK RECORDS ARCHIVE FUND 37,287.04 4,590.31 - 41,977.35 DONATIONS 89,298.93 1,389.36 3,042.24 87,646.05 DRUG/DWI COURT PROGRAM FUND -LOCAL 8,102.93 173,69 - 8,276.62 JUVENILE CASE MANAGER FUND 8,787.34 33.47 - 8,820.81 FAMILY PROTECTION FUND 6,100.06 16.69 - 6,116.75 JUVENILE DELINQUENCY PREVENTION FUND 8,572.21 2.37 - 8,574.58 GRANTS 767,490.32 50,22837 10,015.79 807,702.90 JUSTICE COURT TECHNOLOGY 59,862.13 1,041.24 - 60,903.37 IUSTICE COURT BUILDING SECURITY FUND 9,928.37 4,486.57 - 14,414.94 LATERAL ROAD PRECINCT#1 4,465.44 1,23 4,464.88 1.79 LATERAL ROAD PRECINCT #2 4,465.44 1.23 4,464.88 1.79 LATERAL ROAD PRECINCT 03 4,465.44 1.23 4,464.88 1.79 LATERAL ROAD PRECINCT#4 4,465.44 1.23 4,464.88 1.79 PRETRIAL SERVICES FUND 63,032.24 17.42 - 63,049.66 LAW LIBRARY 189,996.40 1,336.51 683.76 190,649.15 LAW ENE OFFICERS STD. EDUC. (LEOSE) 19,839.75 5.49 99.00 19,745.24 POC COMMUNITY CENTER 60,589.58 1,366.75 4,235.28 57,721.05 RECORDS MANAGEMENT -DISTRICT CLERK 3,954.12 167.01 - 4,121.13 RECORDS MANAGEMENT -COUNTY CLERK 114,143.59 61.55 6.14 114,199.00 RECORDS MGMT &PRESERVATION 149,821.94 5,592.54 - 155,414.48 ROAD &BRIDGE GENERAL 1,492,059.73 25,784.68 (560.00) 1,518,404.41 SHERIFF FORFEITED PROPERTY 1,279.54 0.35 - 1,279.89 6MILE PlElUBOAT RAMP INSUIUMAINT 56,816.91 1531 251.23 56,581.39 CAPITAL FEW- CIAP COASTAL IMPROVEMENTS 631,674.17 9,161.22 9,161.22 631,674.17 CAPITAL PRO] -PARKING LOT 80,543.81 - 80,543.81 - CAPITAL PROJ-RB INFRASTRUCTURE 72,599.35 - - 72,599.35 CAPITAL PROJ-COUNTY ENERGY TRZ#1 400,888.00 - - 400,888.00 CAPITAL PROD -SWAN POINT PARK 5,096.40 - - 5,096.40 CAPITAL PROD -AIRPORT RUNWAY IMPROV 92,777.13 - - 92,777.13 CAPITAL PRO]-HATERIUS PARKIBOAT RAMP 150,000.00 - - 150,000.00 CAPITAL PROJECT - EMS SUBSTATION 268,680.80 80,543.81 - 349,224.61 CAPITAL PROJ-EMER COMM SYS 30,848.06 - - 30,848.06 CAPITAL PROJ - GREEN LAKE PARK - 29,100.00 - 29,100.00 CAPITAL PROJ-HATERIUS PARKIBOAT RAMP 21,064.00 - - 21,064.00 CAP PROJ-PORT ALTO PUBL BEACH -STORM REP 6,484.78 - - 6,484.79 CAPITAL IMPROVEMENT PROJECTS 444,758.74 - 75.00 444,683.74 CAPITAL PROJECT - PORT O'CONNOR LIBRARY 1,167.00 - - 1,167,00 CAP PROD- ANNEX H 25,755.89 - 25,755.89 - CPROJ- MMC CLINIC ACQUISITION LOAN 2,000,000.00 - - 2,000,000.00 CPROJ- MMC BUSINESS IMPROVEMENT LOAN 1,500,000.00 - - 1,500,000.00 ARRESTFEES 393.80 632.83 - 1,026,63 BAIL BOND FEES(HB 1940) - 1,305.00 - 1,305.00 CONSOLIDATED COURT COSTS (NEW) 30.00 11,697,33 - 11,727.33 DNA TESTING FUND 250.00 1539 - 265.79 DRUG COURT PROGRAM FUND - STATE 0.29 17L44 171.73 SUBTOTALS 31988 069.48 1 618 009.22 2 653 119.75 30 952 958.95 Page 1 of 3 COUNTY TREASURER'S REPORT MONTH OF: AUGUST2014 BEGINNING ENDING FUND FUNDBALANCE RECEIPTS DISBURSEMENTS FUNDBAL4NCE OPERATING FUNDS -BALANCE FORWARD $ 31,988,069.48 $ 1,618,009.22 $ 2,653,119.75 $ - .30,952,958.95 ELECTION SERVICES CONTRACT - 63,497.68 -17.55 - 63,515.23 ELECTRONIC FILING FEE FUND 0.00 939.57 939.57 EMS TRAUMA FUND 126.57 350.79 - 417.36 FINES AND COURT COSTS HOLDING FUND 7,847.31 - - 7,847.31 INDIGENT CIVIL LEGAL SERVICE 24.00 - 271.00 - 295A0 JUDICIAL FUND (ST. COURT COSTS) 0.00 179.91 - 179.91 JUDICIAL SALARIES FUND 0.00 3,496.80 - 3,496.80 JUROR DONATION -TX CRIME VICTIMS FUND (38.00) - - (38.00) JUVENILE PROBATION RESTITUTION 60.00 81.09 95.19 45.90 LIBRARY GIFT AND MEMORIAL 52,027.04 39.39 - 52,066.43 MISCELLANEOUS CLEARING 96,750.24 13,687.28 94,953.79 15,483.73 REFUNDABLE DEPOSITS 2,000.00 - - 2,000.00 STATE CIVIL FEE FUND (600.00) 3,033.90 - 2,433.90 CIVIL JUSTICE DATA REPOSITORY FUND 0.00 14.14 - 14.14 JURY REIMBURSEMENT FEE 0.00 1,051.28 - 1,051.28 SUBTITLE C FUND 7.77 4,489.61 - 4,497.38 SUET OF CRIM INDIGENT DEFENSE 0.00 - 522.44 - 522.44 TIME PAYMENTS -0.00 1,810.85 - 1,810.85 TRAFFIC LAW FAILURE TO APPEAR - 0.00 1,383.34 - 1,383.34 UNCLAIMED PROPERTY 5,118.00 61.06 - 5,179.06 TRUANCY PREVENTION AND DIVERSION FUND 25.20 396.10 - 421.30 BOOT CAMPIJJAEP- 147.43 - 147.43 JUVENILE PROBATION - 193 808.03 1 369.58 74 501.07 119 676.54 $ 32,408.870.75 $ 1,650,204.90 $ 2,822,669.80 $ 31,236,405.85 SUBTOTALS TAXES IN ESCROW 0.00 0.00 32 408 870.75 1 1650 204.90 2 822 669.80 31236 405.85 TOTAL OPERATING FUNDS OTHER FUNDS D A FORFEITED PROPERTY FUND 46,872.99 - - 46,872.99 SHERIFF NARCOTIC FORFEITURES 20,490.50 - 430.95 20,059.55 CERT OF OB-CRTHSE REF SERIES 2010 508,057.12 3,971.69 435,450.00 76.578.81 CERT OF OB-CRTHOUSE I&S SERIES 2012 655,354.63 4,590.93 597,125.00 62,820.56 OCEAN DRIVE IMPROVEMENTS - 1.00 - - 1.00 CAL. CO. FEES & FINES -XQXALDl= CO. FUNDS 128 163,99 115 407.24 128 455.02 115 116.21 1 I. 91, MEMORIAL MEDICAL CENTER OPERATING 1,105,731.58 2,644,361.02 2,062,278.83 $ 1,697,813.77 INDIGENT HEALTHCARE 3,529.55 44,325.63 44,325.63 3,529.55 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 2,491.43 265,614.76 - 268,106.19 CLINIC CONSTRUCTION SERIES 2014 1,049,999.58 100 000.00 1,149,999.58 TOTAL MEMORIAL MEDICAL CENTER FUNDS $ 2166 813.78 $ 2,954,301.41 $ 2,106,604.46 $ 3,114,510.73 DRAINAGE DISTRICTS NO.6 20,437.07 $ 3.72 $ 118.26 $ 20,322.53 NO.8 125,210.12 - 165.75 125,044.37 NO. 10-MAINTENANCE 123,132.58 0.11 153.30 122,979.39 NO. I1-MAINTENANCFJOPERATING 182,639.79 2,608.16 10,905.91 174,341.04 NO. l l-RESERVE 129 909.90 129 909.90 581328.46 $ 2,611.99 $ 11 343.22 $ 572 597.23 TOTAL DRAINAGE DISTRICT FUNDS CALHOUN COUNTY WCID NI OPERATING ACCOUNT $ 365 401.99 11.32 3,415.38 $ 361 997.93 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE AND OPERATING $ 216 758.89 $ 4,130.51 $ 9,024.63 $ 211 864.77 CALHOUN COUNTY FROST BANK $ 229087 $ $ 22.00 $ 2,268.87 TOTAL MMC, DR. DIST., NAV. DIST, WCID & FROST 3 332 593.99 $ 2,961.055.23 $ 2130 409.69 $ 4,263,239.53 $ 37,100,404.97 $ 4,7359229.99 $ 6,114,540.46 $ 35,821,094.50 TOTAL ALL FUNDS1 Page 2 of 3 COUNTY TREASURER'S REPORT I MONTHOF: AUGUST 2014 BANK RECONCILIATION LESS: CERT.OF DEPI -. - FUND - OVTSTNDG DEP/ PLUS. CHECKS - BANK - FUND - - - BALANCE OTHERITEMS OUTSTANDING BALANCE OPERATING* $ 31,236,405.85 $ 31,538,835.91 $ 653,201.04 $ 350,770.98 OTHER D A FORFEITED PROPERTY FUND 46,872.99 - - 46,872.99 SHERIFF NARCOTIC FORFEITURES 20,059.55 - - 20,059.55 CERT OF OB-CRTHSE REF SERIES 2010 76,578.81 3,070.25 - 73,508.56 CERT OF OB-CRTHOUSE I&S SERIES 2012 62,820.56 3,518.63 - 59,301.93 OCEAN DRIVE IMPROVEMENTS -CAP PROJ 1.00 - - 1.00 CAL. CO FEES & FINES 115,116.21 71,491.92 131,961.64 175,585.93 MEMORIAL MEDICAL CENTER OPERATING $ 1,687,813.77 500,250.60 121,499.54 1,309,062.71 INDIGENT HEALTHCARE 3,529.55 43,247.61 43,655.23 3,937.17 REFUND IMPREST ACCOUNT - 5,061.64 - - - 5,061.64 PRIVATE WAIVER CLEARING FUND 268,106.19 - - 268,106.19 CLINIC CONSTRUCTION SERIES 2014 1,149,999.69 15.00 - 1,149,984.58 DRAINAGE DISTRICT: NO. 6 20,322.53 1.24 118.26 20,439.55 NO.8 - 125,044.37 - 165.75 125,210.12 NO. 10 MAINTENANCE 122,979.39 0.11 153.30 123,132,58 NO. 11 MAINTENANCEIOPERATING 174,341.04 2,193.86 - 172,147.18 NO. 11 RESERVE 129,909.90 - - 129,909.90 CALHOUN COUNTY WCID N1 OPERATING ACCOUNT 361,997.93 - - 361,997.93 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE/OPERATING "'* 211,864.77 - - 211,864.77 CALHOUN COUNTY FROST BANK 2,268.87 - 1S - 2,268.87 TOTALS 35 821094.50 32162 625.13 950 754.76 S4 609 224.13 * CDs =OPERATING FUND $31,000,000.00 $ CDs MMC OPERATING FUND - $500,000.00 ► CD - CALHOUN COUNTY I DIANNA STANGER (AIRPORT)- $10,422.11 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA **** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I hereby certify that the current balances are correct to all monies at have been received b te,County Treasurer as of the date of this report. 1 , , 1 OCT 0 V 2014 /Jy�/l/pLHOUN COUNTY 9 COII MISSION,E-H,c; COURT RHONDAS.KOKENA COUNTY TREASURER Page 3 of 3 ENTER COURT NAME: : JUSTICE OF PEACE NO. 1 ENTER MONTH OF REPORT SEPTEMBER ENTER YEAR OF REPORT 2014 Revised DMI3113 CODE AMOUNT CASH BONDS! 0.00 ADMINISTRATIONFEE -ADMF 0.00 BREATH ALCOHOL TESTING - BAT - 0.00 CONSOLIDATED COURT COSTS -CCC 1,57541 COURTHOUSE SECURITY CHS 157.58 CJP 0.00 CIVIL JUSTICE DATA REPOSITORY FEE -CJDR 2.31 CORRECTIONAL MANAGEMENT INSTITUTE CMI. 0.00 CR 000 CHILD SAFETY -CS 0.00 CHILD SEATBELT FEE CSBF 0.00 CRIME VICTIMS COMPENSATION CVC 0.00 DPSC/FAILURE TO APPEAR - OMNI -DPSC 24983 ELECTRONIC FILING FEE -EEF 000 FUGITIVE APPREHENSION - FA 000 ? 'GENERAL REVENUE -GR 0.00 " GRIM - IND LEGAL SVCS SUPPORT- OF 78.78 JUVENILE CRIME&DELINQUENCY -JCD 0.00 'JUVENILE CASE MANAGER FUND -JCMF 1.34 JUSTICE COURT PERSONNEL TRAINING -JCPT 0.00 JUSTICE COURT SECURITYFUND -JCSF 0.00 JUROR SERVICE FEE -JSF 156.58 LOCAL ARREST FEES -LAP 66.10 LEMI 0.00 LEOA 0.00 LEOC 0.00 OCL 0.00 PARKS& WILDLIFE ARREST FEES -PWAF 500 STATE ARREST FEES - SAP 125.89 - SCHOOL CROSSING/CHILD SAFETY FEE- SCF 0.00 SUBTITLE C -SUBC 634.36 -' TABC ARREST FEES -TAP 0.00 " TECHNOLOGY FUND -TF 157.58 " TRAFFIC -TFC 63.39 TIME PAYMENT -TIME 258.74 TRUANCY PREVENTION/DIVERSION FUND -TPDF 64.66 LOCAL & STATE WARRANT FEES - WRNT 586.72 I! COLLECTION SERVICE FEE-MVBA-CSRV 979.97 DEFENSIVE DRIVING COURSE -DDC 31.60 DEFERRED FEE -DFF 294.70 .DRIVING EXAM FEE- PROV DL 0.00 FILING '.FEE -FFEF 75.00 FILING FEE SMALL CLAIMS -FFSC 0.00 JURY FEE - JIF 0.00 COPIES/CERTIFIED COPIES - CC 000 -: INDIGENT FEE -CIFF or INDF 18.00 1 JUDGE PAY RAISE FEE -JPAY 252,06 SERVICE :FEE -SFEE 75.00 '. OUT -OF -COUNTY SERVICE FEE 0.00 ELECTRONIC FILING FEE-EEF CV 30.00 EXPUNGEMENT'FEE -EXPG 0.00 '. EXPIRED RENEWAL -EXPR 30.00 ABSTRACT OF JUDGEMENT -AOJ 0.00 J ALLWRITS-SWOP/WOE 150.00 DPS FTAFINE -DPSF 0.00 LOCAL. FINES - FINE 4,394.35 LICENSE & WEIGHT : FEES -LWF 000 PARKS& WILDLIFE. FINES -PWF 245.00 SEATBELT/UNRESTRAINED CHILD. FINE - SEAT 0.00 OVERPAYMENT ($10&OVER) -OVER 0.00 ' OVERPAYMENT (LESS THAN $10) - OVER 0.00 RESTITUTION - REST 0.00 'd PARKS & WILDLIFE -WATER SAFETY FINES WSF 0.00 MARINE SAFETY: PARKS & WILDLIFE MSOI 0.00 TOTAL ACTUAL MONEY RECEIVEDI $10,769.96 '.. TYPE: AMOUNT ' TOTAL WARRANT FEES': 586.72 ENTER LOCAL WARRANT FEES 141.16 IRECORD ONTOTAL PAGEOF HILL COUNTRY SOFTWARE MO. REPORT S STATE WARRANT FEES - $445.57rl RECORD ONTOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT DUE TO OTHERS, AMOUNT PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT DUE TOCCISD 50% of. Fine on JV cases 0.00 DUE TO DA RESTITUTION FUND 0.00 PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT REFUND: OF OVERPAYMENTS 0.00 PLEASEINCLUDE RRREQUESTINGDISBURSEMENT OUT -OF -COUNTY SERVICE FEE 0.00 PlFASE INCLUDE D.R. REQUESTING DISBURSEMENT CASHBONDS 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT(IF REQUIRED) TOTAL DUE TO OTHERS '. $0,00 'r TREASURERS RECEIPTS FOR MONTH: AMOUNT ` Calculate from ACTUAL Treasurers Receipts CASH, CHECKS, M.O.s & CREDIT CARDS I $107759.95 TOTAL TREAS. RECEIPTS MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 10/2/2014 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: SEPTEMBER YEAR OF REPORT: 2014 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45011 FINES 4,431.10 CR 1000-001-44190 SHERIFF'S FEES 668.42 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 31.60 CHILD SAFETY 0.00 TRAFFIC 63.39 ADMINISTRATIVE FEES 324.70 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 419.69 CR 1000-001-44010 CONSTABLE FEES -SERVICE 225.00 CR 1000-001-44061 JP FILING FEES 75.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 979.97 TOTAL FINES, ADMIN. FEES & DUE TO STATE $6,799.18 CR 2670-001-44061 COURTHOUSE SECURITY FUND $118.19 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $39.40 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $167.58 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $1.34 STATE ARREST FEES DPS FEES 114.29 P&W FEES 1.00 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 115.29 CR 7070-999-20610 CCC-GENERAL FUND 157.54 CR 7070-999-20740 CCC-STATE 1,417.87 DR 7070-999-10010 1,575.41 CR 7860-999-20610 STF/SUBC-GENERAL FUND 31.72 CR 7860-999-20740 STF/SUBC-STATE 602.64 DR 7860-999-10010 634.36 CR 7950-999-20610 TP-GENERAL FUND 129.37 CR 7950-999-20740 TP-STATE 129.37 DR 7950-999-10010 258.74 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.90 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 17.10 DR 7480-999-10010 18.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 10/2/2014 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: SEPTEMBER YEAR OF REPORT: 2014 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 7.88 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 70.90 DR 7865-999-10010 78.78 CR 7970-999-20610 TL/FTA-GENERAL FUND 83.28 CR 7970-999-20740 TUFTA-STATE 166.55 DR 7970-999-10010 249.83 CR 7505-999-20610 JPAY - GENERAL FUND 25.21 CR 7505-999-20740 JPAY - STATE 226.85 DR 7505-999-10010 252.06 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 15.66 CR 7857-999-20740 JURY REIMB. FUND- STATE 140.92 DR 7857-999-10010 156.58 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.23 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 2.08 DR 7856-999-10010 2.31 7998-999-20610 TRUANCY PREVENT/DIV FUND - GEN FUND 3.23 7998-999-20740 TRUANCY PREVENT/DIV FUND - STATE 61.43 DR 7998-999-10010 64.66 7403-999-22889 ELECTRONIC FILING FEE - CV STATE 30.00 DR 7403-999-22889 30.00 TOTAL (Distrib Reg to OperAcct) $10.661.70 DUE TO OTHERS (Distrib Reg Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 0.00 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINES 208.25 WATER SAFETY FINES 0.00 TOTAL DUE TO OTHERS $208.25 TOTAL COLLECTED -ALL FUNDS $10,759.95 LESS: TOTAL TREASUER'S RECEIPTS $10,759.95 Revised 9/18/13 OVER/(SHORT) $0.00 Page 2 of 2 ENTER COURT NAME: I' JUSTICE OF PEACE NO. 2 ENTER MONTH OF REPORT SEPTEMBER ENTER YEAR OF REPORT : 2014 CODE AMOUNT CASH BONDS Revised 09/18/13 ADMINISTRATION FEE ACME BREATH ALCOHOL TESTING - BAT ''. CONSOLIDATED COURT COSTS -CCC 2,527.52 COURTHOUSE SECURITY -CHS 25408 CJP CIVIL JUSTICE DATA. REPOSITORY': FEE -CJDR 4.38 CORRECTIONAL MANAGEMENT INSTITUTE -CMI 0.50 CR CHILD SAFETY - C$ CHILD SEATBELTfFEE -CSBF CRIME VICTIMS COMPENSATION- CVC 15.00 DPSC/FAILURE TO APPEAR OMNI -DPSC 335.27 ELECTRONIC FILING FEE 30.00 FUGITIVE APPREHENSION - FA 5.00 + GENERAL REVENUE -GR CRIM- IND LEGAL SVCS SUPPORT -IDF 36.37 JUVENILE CRIME & DELINQUENCY- JCD 89.69 JUVENILE CASE MANAGER FUND -JCMF 25.00 JUSTICE COURT PERSONNEL TRAINING -JCPT 2.00 JUSTICE COURT SECURITY FUND - JCSF JUROR SERVICE FEE -JSF 251.08 LOCAL ARREST FEES -LAF 148.14 LEMI LEOA LEOC OCL PARKS& WILDLIFE ARREST FEES -PWAF 27.69 STATE ARREST FEES -SAE 123.00 SCHOOL CROSSING/CHILD SAFETY FEE - SCF SUBTITLE C -SU IC 1,211.09 TABC ARREST FEES -TAF I TECHNOLOGY FUND TF 255.08 TRAFFIC -TFC 121.11 TIME PAYMENT -TIME 160.64 TRUANCY PREVENT/DIVERSION FUND - TPDF. 104.35 LOCAL& STATE WARRANT FEES -WRNT 702.15 COLLECTION SERVICE FEE-MVBA-CSRV 1,186.10 DEFENSIVE DRIVING COURSE -DDC 9480 DEFERRED FEE -OFF, 579.50 DRIVING EXAM FEE- PROV DL FILING FEE - FFEE 75.00 FILING FEE SMALL CLAIMS - FFSC COPIES/CERTIFEDCOPIES - CC INDIGENT FEE -':CIFF or INDF 18.00 JUDGE PAY RAISE FEE -JPAY 376.63 SERVICE FEE -SFEE 450.00 OUT -OF -COUNTY SERVICE FEE' EXPUNGEMENT FEE -EXPG EXPIRED RENEWAL- EXPR 50.00 ABSTRACT OF JUDGEMENT -AOJ ALL WRITS - WOP I WOE DIPS ETA FINE - DPSF. LOCAL FINE$ - FINE 5,530.93 LICENSE & WEIGHT FEES - LWF PARKS& WILDLIFE iFINES -PWF 425.00 SEATBELT/UNRESTRAINED CHILD FINE - SEAT ' OVERPAYMENT ($10 & OVER) - OVER 50.00 OVERPAYMENT (LESS THAN$10) OVER RESTITUTION - REST PARKS & WILDLIFE -WATER SAFETY FINES-WSF WCR TOTAL ACTUAL MONEY RECEIVED. $16,266.10 TYPE: AMOUNT TOTAL WARRANT FEES 702.15i ENTER LOCAL WARRANT FEES 116.82 RECORD ON TOTAL PAGE OF HILLCOUNTRY SOFTWARE MO REPORT STATE WARRANT FEES d $585.33'i RECORDON TOTALPAGEOF HILLCOUNTRY SOFTWARE MO. REPORT DUE TO OTHERS: AMOUNT DUE TO CCISO.6W% of Fine on JV rases 0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT DUE TO DA RESTITUTION FUND 0.00 PLEASE INCLUDE D.R. REQUESTINGDIseURSEMENT REFUND OF OVERPAYMENTS 50.00 PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT OUT -OF -COUNTY SERVICE FEE 0.00 PLEASE INCLUDE DR. REQUESTING DISBURSEMENT CASH BONDS PLEASE INCLUDE DR REQUESTING DISBURSEMENTiT REQUIRED) TOTAL DUE TO OTHERS:: $50,00: TREASURERS RECEIPTS FOR MONTH: AMOUNT CASH, CHECKS, M.O.s&CREDIT CARDS $15,265.10 Calculate from ACTUAL Treasurer's Receipts ': TOTAL TREAS. RECEIPTS:: $15,26510 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 10/2/2014 COURT NAME: JUSTICE OF PEACE NO. 2 MONTH OF REPORT: SEPTEMBER YEAR OF REPORT: 2014 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45012 FINES 5,594.68 CR 1000-001-44190 SHERIFF'S FEES 853.78 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 94.80 CHILD SAFETY 0.00 TRAFFIC 121.11 ADMINISTRATIVE FEES 629.50 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 845.41 CR 1000-001-44010 CONSTABLE FEES -SERVICE 450.00 CR 1000-001-44062 JP FILING FEES 75.00 -- CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 1,186.10 TOTAL FINES, ADMIN. FEES & DUE TO STATE $9,004.97 CR 2670-001-44062 COURTHOUSE SECURITY FUND $190.56 CR 2720-001-44062 JUSTICE COURT SECURITY FUND $63.52 CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $255.08 CR 2699-001-44062 JUVENILE CASE MANAGER FUND $25.00 STATE ARREST FEES DPS FEES 141.67 P&W FEES 5.54 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 147.20 CR 7070-999-20610 CCC-GENERAL FUND 263.97 CR 7070-999-20740 CCC-STATE 2,376.74 DR 7070-999-10010 2,639.71 CR 7860-999-20610 STF/SUBC-GENERAL FUND 60.55 CR 7860-999-20740 STF/SUBC-STATE 1,150.54 DR 7860-999-10010 1,211.09 CR 7950-999-20610 TP-GENERAL FUND 80.32 CR 7950-999-20740 TP-STATE 80.32 DR 7950-999-10010 160.64 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.90 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 17.10 DR 7480-999-10010 18.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 10/2/2014 COURT NAME: JUSTICE OF PEACE NO. 2 MONTH OF REPORT: SEPTEMBER YEAR OF REPORT: 2014 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 3.64 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 32.73 DR 7865-999-10010 36.37 CR 7970-999-20610 TL/FTA-GENERAL FUND 111.76 CR 7970-999-20740 TUFTA-STATE 223.51 DR 7970-999-10010 335.27 CR 7505-999-20610 JPAY - GENERAL FUND 37.66 CR 7505-999-20740 JPAY - STATE 338.97 DR 7505-999-10010 376.63 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 25.11 CR 7857-999-20740 JURY REIMB. FUND- STATE 225.97 DR 7857-999-10010 251.08 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.44 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 3.94 DR 7856-999-10010 4.38 CR 7998-999-20610 TRUANCY PREV/DIV FUND - GEN FUND 52.18 CR 7998-999-20740 TRUANCY PREV/DIV FUND - STATE 52.18 DR 7998-999-10010 104.35 CR 7403-999-22889 ELECTRONIC FILING FEE - STATE 30.00 DR 7403-999-10010 30.00 TOTAL (Distrib Req to OperAcct) $14,853.85 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 50.00 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINES 361.25 WATER SAFETY FINES 000 TOTAL DUE TO OTHERS $411.25 TOTAL COLLECTED -ALL FUNDS $15,265.10 LESS: TOTAL TREASUER'S RECEIPTS $15,265.10 Revised 09/18/13 OVER/(SHORT) $0.00 Page 2 of 2 Money Distribution Report Judge Gaxy W. Noska JP3, Sept. 2014 Monthly Report Type Code Deacription Count Retained Disbursed Money -Totals The following totals represent - Cash and Checks Collected COST CCC CONSOLIDATED COURT COSTS 39 130.83 1,177.48 1,308.31 COST CHS COURTHOUSE SECURITY 39 112.29 0.00 112.29 COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 23 0.20 1.80 2.00 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 3 0.15 1.35 1.50 COST CVC COMPENSATION TO VICTIMS OF CRIME 3 4.50 40.50 45.00 COST OPEC OMNI 13 128.70 261.30 390.00 COST FA FUGITIVE APPREHENSION 3 1.50 13.50 15.00 COST IDF INDIGENT DEFENSE FUND 36 6.29 56.57 62.86 COST JC➢ JUVENILE CRIME AND DELINQUENCY 3 0.15 1.35 1.50 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 3 O.GO 5.40 6.00 COST JCSF JUSTICE COURT SECURITY FUN➢ 35 3043 0.00 30.43 COST JPAY JPAY ➢ISTRICT JUDGE PAY RAISE FEE 36 18.86 169.73 188,59 COST JSF JUROR REIMBURSEMENT FEE 36 11.77 105.97 117.74 COST LAF SHERIFF'S FEE 18 74.16 0.00 74.16 COST SAY DPS 21 78.40 19.60 98.00 COST SUBC SUBTITLE C 24 31.50 598.53 630.03 COST IF TECHNOLOGY FUND 39 137.73 0.00 137.73 COST TFC TFC 25 66.00 0.00 66.00 COST TIME TIME PAYMENT FEE 18 169.05 169.05 338.10 COST TPDF TRUANCY PREVENTION AND DIVERSION FUND 25 0.00 40.86 40.86 COST WRNT WARRANT FEE 15 750.00 0.00 750.00 FEES CIFF CIVIL INDIGENT FILING FEE 3 0.90 17.10 18.00 FEES CSRV COLLECTION SERVICE FEE 16 1,627,15 0.00 1,627.15 FEES OFF DEFERRED FEE 5 584.50 0.00 584.50 FEES EFF E FILLING FUND FEE 3 0.00 30.00 30.00 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 3 75.00 0.00 75.00 FEES FFEE FILING FEE FEES JCMF JUVENILE CASE -MANAGER FEE 4 20.00 0.00 20.00 FEES SF SERVICE FEE 2 150.00 0.00 150.00 FINE DPSF DPS FTA FINE 5 1,450.00 0.00 1,450.00 FINE FINE FINE 39 4,192.50 0.00 4,192.50 1 5.00 0.00 5.00 OPMT OPMT OVERPAYMENT Money Totals 57 9,878.16 21710.09 12,588.25 The following totals represent - Transfers Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 0 0.00 0.00 0.00 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 0 0.00 0.00 0.00 COST CVC COMPENSATION TO VICTIMS OF CRIME 0 0.00 0.00 0.00 0 0.00 0.00 0.00 COST OPEC OMNI COST FA FUGITIVE APPREHENSION 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCD JUVENILE CRIME AND DELINQUENCY 0 0.00 0.00 0.00 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST SPAY JPAY DISTRICT JUDGE PAY RAISE FEE O 0.00 0.00 0.00 COST JSF JUROR REIMBURSEMENT FEE 0 0.00 0.00 0.00 COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUBTITLE C 0 0.00 0.00 0.00 COST IF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION AND DIVERSION FUND 0 0.00 0.00 0.00 COST WENT WARRANT FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES DFF DEFERRED FEE 0 0.00 0.00 0.00 FEES EFF E FILLING FUND FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE -MANAGER FEE 0 0.00 0.00 0.00 FEES SF SERVICE FEE O 0.00 0.00 0.00 FINE DPSF DPS FTA FINE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 09-30-2014 Page 4 Money Distribution Report Judge Gary W. Noska JP3, Sept. 2014 Monthly Report - Count Retained Disbursed Money -Totals Type Code Description 0.00 0.00 OPMT OPMT OVERPAYMENT 0 0.00 0 0.00 0.00 0.00 Transfer Totals The following totals represent - Jail Credit and Community Service 3 12.00 108.00 120.00 COST COO CONSOLIDATED COURT COSTS 11.00 0.0 1.0 COST COS COURTHOUSE SECURITY 3 0.01 0 0.09 0.10 COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 1 0.000 0.00 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 0 0.000 0.00 0.00 COST CVC COMPENSATION TO VICTIMS OF CRIME p 0.00 90.00 3 29.70 60.30 COST OPEC OMNI D 0.00 0.00 0.00 COST FA FUGITIVE APPREHENSION 0.0 5.40 COST IDF INDIGENT DEFENSE FUND 3 0.0 00 0.00 00.00 .00 COST JCD JUVENILE CRIME AND DELINQUENCY p 0.00 0.00 .00 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0.00 3.00 3 COST JCSF JUSTICE COURT SECURITY FUND 3 3.00 1.00 16.20 18.00 COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEB 3 1.00 9.00 100.00 COST JSF JUROR REIMBURSEMENT FEE 3 10.00 0.00 0 10.00 COST LAP SHERIFF'S FEE 2 1.00 5.00 1 4.00 COST SAP DPS 1 .0 2.50 .00 COST SUBC SUBTITLE C 12.00 00.00 12.00 COST IF TECHNOLOGY FUND 3 3.00 1 3.00 0.00 COST TFC TFC 1 12.50 12.50 25.00 COST TIME TIME PAYMENT FEE 00 0 0.00 0.00 COST TPDF TRUANCY PREVENTION AND DIVERSION FUND 0 .000 0.00 150.00 COST WENT WARRANT FEE 3 150.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 8..0 3250 0.00 32. FEES CSRV COLLECTION SERVICE FEE 3 0.00 0.000 0.00 0000 FEES OFF DEFERRED FEE p 0.00 0.00 0.00 FEES EFF E FILLING FUND FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE p 0.00 0.00 0.00 FEES JCMF JUVENILE CASE -MANAGER FEE 0 0.00 0.00 0.00 FEES SF SERVICE FEE p 580.00 0.00 580,00 FINE DPSF DPS PTA FINE 2 21.90 0.00 21.90 .90 FINE FINE FINE - 0 0.00 0.00 0,00 OPMT OPMT OVERPAYMENT 3 1,182.51 240.99 1,423.50 Credit Totals The following totals represent - Credit Card Payments 0 0.00 0.00 0.00 COST CCC CONSOLIDATED COURT COSTS 0.00 0.00 0.00 COST CBS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST CJDD CIVIL JUSTICE DATA REPOSITORY FEE 0 0.00 0.00 0.00 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 0 0.00 0.00 COST CVC COMPENSATION TO VICTIMS OF CRIME p 0.00 0.00 0 0.00 0.00 COST DPSC OMNI 0 0.00 D.00 0.00 COST FA FUGITIVE APPREHENSION 0.00 0.00 0.00 COST IOP INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCD JUVENILE CRIME AND DELINQUENCY 0 0.00 0.00 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND p 0.00 D.00 0.00 COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 000 COST JSF JUROR REIMBURSEMENT FEE 0 0.00 0,00 0.00 0..00 COST LAP SHERIFF'S FEE 0 0.00 0.00 p o.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUBTITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0.00 0 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION AND DIVERSION FUND 0 0.00 0.00 COST WENT WARRANT FEE 0 0.00 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.0 0.00 FEES OFF DEFERRED FEE 0 0.00 0.000 0.00 FEES EFF E FILLING FUND FEE 0 0.00 0.00 0.00 FEES SERF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE -MANAGER FEE 0 Page 5 09-30-2014 Money Distribution Report Judge Gary W. Masks JP3, Sept. 2014 Monthly Report Count Retained Disbursed Money -Totals Type Code Description 0 0.00 0.00 0.00 FEES SF SERVICE FEE 0 0.00 0.00 0.00 FINE DPSF DPS FTA FINE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 OPMT OPMT OVERPAYMENT Credit Totals 0 0.00 0.00 0.00 The following totals represent - Combined Money and Credits COST CCC CONSOLIDATED COURT COSTS 42 142.83 1,285.48 1,428.31 COST CHS COURTHOUSE SECURITY 42 123.29 0.00 123.29 COST CJ➢D CIVIL JUSTICE DATA REPOSITORY FEE 24 0.21 1.99 2.10 COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 3 0.15 1,35 1.50 COST CVC COMPENSATION TO VICTIMS OF CRIME 3 4.50 40.50 45.00 16 158.40 321.60 480.00 COST DPSC OMNI 1.50 13.50 15.00 COST FA FUGITIVE APPREHENSION 3 COST IDF INDIGENT DEFENSE FUND 39 6.89 61.97 68.86 COST JCD JUVENILE CRIME AND DELINQUENCY 3 0.15 1.35 1.50 COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 3 0.60 5.40 6.00 COST JCSF JUSTICE COURT SECURITY FUND 36 33.43 0.00 33.43 COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 39 20.66 185.93 206.59 39 12.77 114.97 127.74 COST JSF JUROR REIMBURSEMENT FEE 20 84.16 0.00 84.16 COST LAP SHERIFF'S FEE 22 82.40 20.60 103.00 COST SAP UPS 25 33.00 627.03 660.03 COST BURP SUBTITLE C 42 149.73 0.00 149.73 COST TF TECHNOLOGY FUND 26 69.00 0.00 69.00 COST TFC TFC 19 181.55 181.55 363.10 COST TIME TIME PAYMENT FEE COST TPDF TRUANCY PREVENTION AND DIVERSION FUND 25 0.00 40.86 40.86 18 900.00 0.00 900.00 COST WENT WARRANT FEE FEES CIFF CIVIL INDIGENT FILING FEE 3 0.90 17.10 18.00 FEES CSRV COLLECTION SERVICE FEE 19 1,955.65 0.00 1,955.65 5 584.50 0.00 584.50 FEES OFF DEFERRED FEE 3 0.00 30.00 30.00 FEES EFF E FILLING FUND FEE 1 20.00 0.00 20.00 FEES EXRF EXPIRATION RENEWAL FEE 3 75.00 0.00 75.00 FEES FFEE FILING FEE 4 20.00 0.00 20.00 FEES JCMF JUVENILE CASE -MANAGER FEE 2 150.00 0.00 150.00 FEES SF SERVICE FEE 7 2,030.00 0.00 2,030.00 FINE DPSF CPS PTA FINE 40 4,214.40 0.00 4,214.40 FINE FINE FINE 0.00 5.00 OPMT OPMT OVERPAYMENT 1 5.00 60 11,060.67 2,951.08 14,011.75 Report Totals 09-30-2014 Page 6 Money Distribution Report Judge Gary W. Noska JP3, Sept. 2014 Monthly Report Date Payment Type Fines Court Costs Pees Bonds Restitution Other Total 00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 O.OD Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected D.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service D.OD 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.0D 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service D.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 303.00 267.00 173.55 0.00 0.00 0.00 743.55 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 303.00 267.00 173.55 0.00 0.00 0.00 743.55 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 D.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 O.DO D.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Checks Collected 5,339.50 4,149.10 2,351.10 0.00 0.00 5.00 11,844.70 Jail Credits & Comm Service 601.90 493.10 328.50 0.00 0.00 0.00 1,423.50 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 5,941.40 4,642.20 2,679.60 0.00 0.00 5.00 13,268.20 TOTALS Cash & Checks Collected 5,642.50 4,416.10 2,524.65 D.00 0.00 5,00 12,588.25 Jail Credits & Comm Service 601.90 493.10 328.50 0.00 0.00 0.00 1,423.50 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 6,244.40 4,909.20 2,853.15 0.00 0.00 5.00 14,011.75 09-30-2014 Page 7 Money Distribution Report Judge Gary W. Nooks JP3, Sept. 2014 Monthly Report Description Count Collected Retained Disbursed State of Texas Quarterly Reporting Totals State Comptroller Cost and Fees Report Section I: Report for Offenses COAmitted 01-01-04 Forward 42 1,297.31 129.73 1,167.58 09-01-01 - 12-31-03 12 80.00 8.00 72.00 08-31-99 - 08-31-01 0 0.00 0.00 0.00 09-01-97 - 08-30-99 0 0.00 0.00 0.00 09-01-91 - 08-31-97 0 0.00 0.00 0.00 Bail Bond Fee 0 0.00 0.00 0.00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Fee - Comm Supvn 0 0.00 0.00 0.00 DNA Testing Fee - Juvenile 0 0,00 0.00 0.00 EMS Trauma Fund (EMS) 0 0,00 0.00 0.00 Juvenile Probation Diversion Fees 0 0,00 0.00 0.00 Jury Reimbursement Fee 36 117,74 11.77 105.97 Indigent Defense Fund 36 62.66 6.29 56.57 Moving Violation Fees 23 2.00 0.20 1.80 State Traffic Fine 24 630.03 31.50 598.53 Section II: As Applicable Peace Officer Fees 21 98.00 78.40 19.60 Failure to Appear/Pay Fees 13 390.00 128.70 261.30 Judicial Fund - Connt County Court 0 0.00 0.00 0.00 Judicial Fund - Statutory County Court 0 0.00 0.00 0.00 Motor Carrier Weight Violations 0 0.00 0.00 0.00 Time Payment Fees 18 338.10 169.05 169.05 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Fee 36 18859 I8.86 169.73 Truancy Prevention and Diversion Fund 0 0.00 0,00 0.00 Report Sub Total 261 3,204.63 582.50 2,622.13 State Comptroller Civil Fees Report CF: Birth Certificate Fees 0 0.00 0.00 0.00 CF: Marriage License Fees 0 0.00 0.00 0.00 CF: Declaration of Informal Marriage 0 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0.00 0.00 CF: Juror Donations 0 0.00 0.00 0.00 CF: Justice Court Indig Filing Fees 3 18.00 0.90 17.10 CF: Stat Prob Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Prob Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Judic Filing Fees 0 0.00 0.00 0.00 CF: Cnst Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Cost Cnty Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Dist Court Divorce & Family Law 0 0.00 0.00 0.00 CF: Dist Court Other Divorce/Family Law 0 0.00 0.00 0.00 CF: Dist Court Indig Legal Services 0 0.00 0.00 0.00 CF: Judicial Support Fee 0 0.00 0.00 0.00 Report Sub Total 3 18.00 0.90 17.10 Total Due For This Period 264 3,222.63 583 .40 2,639.23 Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Receipt Cause/Defendant 3931328 2014-0273 09-02-2014 SIMMONS, LESLIE STARNES Credit Card 3931329 2014-P219A 99-R2-2014 KIDLSBREW, PA'PRYCK HRIAN Codes\Amounts CS 3.00 TIME 25.00 IDF 2.00 :CCC 40i. 00 ➢P5C 30400 TFC TF JPRF CHS ! JC$F; 3.00 4.00 6.00 3.00 [LAF 1.06 CCC SUBC CJ➢R J$F 40.00 30.00 0.10 5•DO ':4.00 SAP JCSF TPDF WRNT OF 5.00 1.00 2.00. 50.00'. 2.00 WENT JSF FINE FINE 50.00 4.00 B6.90 27y,00 Total 262.00 422.00. Credit Card �i 3931330 2014-0219 09-02-2014 KILLEBREW, PATRICK BRIAN Credit Card 'JPAY CS TIME JSF 60 f.0 3.00 25.00 4.00 TFC TF IDF 3.00 4.00 2.00 CCC SUBC JPRF 40.00 30.00 6.00 LAP DPSC CJDR 5.00 30.00 0.10 WENT JCSF TPDF 50.00 1.00 2.00 292.00 393133I 2014 0;433 09 R2-2014:CS GUAJAEDOi HEUTODORO Money Order 'r 3931332 2014-0427 09-02-2014 GRIFFIN, MELVA J FINE ':TF JPRF CS SUBC 36.90 2�.37 3.20 4 , 80 3.00 30.00 TFC ; $IIBG CJDR TFC JCSF 2.40 = 23 .98 ': 0 08 3.00 1.00 CCC JCSF TPDF CCC JSF 31.98 :0,60 : 1,60 40.00 4.00 LAB JSF LAP IDF 4.00_ 3.20-: •_ 5.00 2.00 TIME LAF TF JPRF :19.99 1.60 •. 4.00 6.00 - 100,00 -- 150.00 -- 3931334 2014-0414 09-08-2014 FINE 92.00 CHAVEZ, JIMMY JR Money Order 3.00 CCC= 40,00i SAF %S .O0 WENT 50.00 TIME �25.00 393133� 2013-,�49 t09 08 2019- CS 4.Oo IAF : 2.00 PRESTRIDGE> AMBER MICHELLE ': TF coo APSE 30.00 JCSF : 1.00 JSF CashieT�s Ckieck .I JPRF ':6.00 FINE 3931336 2013-849A 09-08-2014 CCC 40.00 CHS 3.00 SAP 5.00 WRNT 50.00 TF 4.00 PRESTRIDGE, AMBER MICHELLE DPSC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 FINE 277.00 Cashier's Check JPAY 6.00 393133? '�014•g438 '99�OR m2 4' FIN$ 4A,00 SYMS, ASHLEENIXLE Money Order 2014-0459 09-08-2014 CS 3.00 TFC 3.00 CCC 40.00 SAP 5.00 TF 4.00 3931338 SUBC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 SAVOY, PHILLIP DEAN r,mR 0_L0 TPDF 2.00 DDC 9.90 3931340 2014-0455 09-08-2014 TIME 25.00 FINE 75.00 CANTU, ROBERT ANDREW ;ase _._. 3931342 2013-545 09-09-2014 CS 1.72 TFC 1.73 CCC 23.11 LAF 2.89 WRNT 28.99 RUSHING, JARED ROSS TIME 14.44 TF 2.31 SUBC 17.33 JCSF 0.58 JSF 2.31 3.00 CCC 40.00 PWAF 5.00 WRNT 50.00 TIME 25.00 3931344 2014-0195 09-10-2014 CS 4.00 IDF 2.00 JPRF 6.00 DEAN, ROBERT JOHN TF 4.00 JCSF 1.00 JSF Jail Credit TPDF 2.00 PWF 300.00 CALHOUN COUNTY TFC 3.00 CCC =40.00 LAF 5.Q0 TF 4.00 3931345 2914-0907 09 10 201I4 CH 8.00 2.P0 JPRF -. 6,00: ROMERO OROECO, ALAIN-. SUBC 30.00 JCSF 1.00 JSF - 9,R0 IDF Credit Cax4 ", CJDR -10,1Q TPDF :FINE:,146, 3931346 2014-0407A 09-11-2014 CCC 40.00 CHS 3.00 LAF 5.00 WRNT 50.00 TF 4.00 JCSF 1.00 USE 4.00 IDF 2.00 FINE 277.00 SPAY 6.00 CUELLAR, FERNANDO Money Order C$ -3,00 IF 3.RD CCC -'. 40�R0 LAF 5.00 ........................ WRNT 50.g0 60 3931341 2014�0407 09�11 2014 JCSF 1,q0 JSF 4.00 C[JELLAR, FERNANbO -' TIME 25.00 TF: 4.00 SUBC :80.00 IDF :2.00 JPRF 6.00 CJDR '-. O. YO TPDF 2.D0 FINE = 133.44 ?Honey Ordec 3931348 JC-2014-014 09-15-2014 SF 75.00 FEES 25.00 CIFF 6.00 CEFF 10.00 GROSS, WILLIAM Gpioney, 1c1py 3931350 2014-0450 09-15-2014 CS 3.00 CCC 40.00 LAP 5.00 WENT 50.00 TIME 25.00 BLEVINS, TOMMY JOE TF 4.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRP 6.00 92.00 422.00 110.00 100.00 100.00 442.00 392.00 116.00 402.00 10-01-2014 Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Receipt Cause/Defendant Codes\Amounts Total m,,.,o., n'- TPDF 2.00 FINE 260.00 _._.. __... 3931352 2014-0486 09-15-2014 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 TF 4.00 187.00 GONZALEZ, JULIO ANTONIO SUBC 30,00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 Credit Card CJDR 0.10 TPDF 2.00 FINE 86.90 3931353 2014-0384 -:09 2,91 TFG: 2.91 :: CCC 38.84 LAP 4.Bb; WRNT :48 .55 170.0Q, JESU$ TIM$ 24 27 TF 3.88 UBC 97 JSFGDZMAN 3.SB Cash #IDF 1,94 JPRF 5.83 CJDR ",;0 ,10 TPDF 1.94 3931354 2014-0491 09-16-2014 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 TF 4.00- 247.00 MOLINA, MIGUEL CLAUDIO SUBC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 Cash CJDR 0.10 TPDF 2..00 FINE 146.90 393135k 2014 t1516 ,"09 16 Z014 TFC 3.00 CCC; 40.00= CHS i3 .0o SAE' 5. 00'. TF -: 4.00 '- 127, 00=. MO1.tuINA, MIGUEL CLAUDIO ; {SUBC 30.00 JCSF 1.00 JSF .'9.Q0 ID$ 2.00E JPRF 5 b.00 Cash 'TPDF 2.00 FINE 27.00 3931356 2014-0517 09-16-2014 CS 3.00 CCC 40.00 SAP 5.00 IF 4.00 JCSF 1.00 167.00 MOLINA, MIGUEL CLAUDIO JSF 4.00 IDF 2.00 JPRF 6.00 TPDF 2.00 FINE 100.00 Cash 3931357 214-41A '096-2014C 00HS 0 LAP, 0.00 4.00 422,061 CARROLL, LAY TON REIp -'.DPSC 3.9, D0 JCSF 1, 00 J$F 4.00 IDF 2.QQ' FINE 277,p0 Credit Card JPAY b.00 3931358 2014-0451 09-16-2014 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 WENT 50.00 272.00 CARROLL, LAYTON REID TIME 25.00 TF 4.00 SUBC 30.00 DPSC 30.00 JCSF 1.00 Credit Card JSF 4.00 IDF 2.00 JPRF 6.00 CJDR 0.10 TPDF 2.00 FINE 66.90 3931359 JC 2014 015 �09 16-2014(FFEE 25,00 CIFS 6.00 CEFF 10,00 41.00' TO EANK USA, !.N. A. Personal Chek c RAUSCH ATTOR14BY 3931360 2014-0433 09-17-2014 CS 0.63 TFC 0.60 CCC 8.02 LAF 1.00 TIME 5.01 112.00 GUAJARDO, HELIODORO TF 0.80 SUBC 6.02 JCSF 0.20 JSF 0.80 IDF 0.40 Money Order JPR[' 1.20 CJDR 0.02 TPDF 0.40 FINE 86.90 39n,3649 I 2014 00 ':09-17 2014:C5 3.06 CCC-.: 40.00 PWAF ;S,OD TF' 4.Db JC5F 1.00 170.00 NGUYEN, DIANA MAELEM i JSF 4.00 LDF 2,00 JPRF :6.00 TPDF 2.00 PWF '103 .00 cash .. 3931362 2014-0494 09-18-2014 FINE 27.00 27.00 GARZA, JASON SHAWN 3931369 2013-788 09-18-2014 CS 3.00 CCC 40.00 PWAF 5.00 WENT 50.00 TIME 25.00 255.00 PEREZ, JACOB N TF 4.00 DPSC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 Jail Credit JPRF 6.00 PWF 85.00 3931365 2013 788A ?09 18 2014 CCC 4D.00 CHS'i 3,00 'i WENT 50.00 TP. 4.00 DPSC 30,00 -. 4I7.00: PER=- JACDB 0 JSF; 4.00 '. IDE i2,00 FINE 277 .00 JPAY 6.00 Jail Cxeditf 3931366 2014-0512 09-22-2014 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 TF 4.00 187.00 GARCIA, MARTIN JR SUBC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 Cashier's Check CJDR 0.10 TPDF 2.00 FINE 86.90 3931369 2014-0521 09-22-2014 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 TF 4.00 187.00 HEAD, JUSTIN JERROME SUBC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 Money Order CJDR 0.10 TPDF 2.00 OFF 86.90 39313Z0 2014 6384 1, 09 22u2014 CS i0.09 -WENT ! 1,45 f 132,0¢ GUM", JESUS < TIME E0.73 TFI 0,12i SOBC i 0.87 JCSF 0,03 JSF ! 9.12 Cash -, IDF 0.06 JPRF 0, 17: TPDF 0,06 FINE 126 .96 3931371 JC-2013-018 09-22-2014 SF 1.00 1.00 MIDLAND FUNDING LLC, Personal Check ..................................... 3931373 2011-454 09-23 -2014 CCC 40.00 CHS 4.00 LAP 5.00 WRNT 50.00 TIME 25.00 430.00 MORRISON, SALLY NICOLE TF 4.00 DPSC 30.00 JSF 4.00 IDF 2.00 PINE 255.00 10-01-2014 Page 2 Money Distribution Report JP4 SEADRIFT, NO. OF SEPT 2014 Receipt Cause/Defendant Codes\Amounts Total Personal Check JPAY 6.00 JCMF 5.00 CC S/0 _.. _... __..... ._. _ _. 3931375 2013-623 DIAZ-LIMA, CARLOS 09-23-2014 CS 3.00 CCC 40.00 SAF TF 4.00 JCSF 1.00 JSF 5.00 WONT 50.00 TIME 25.00 4.00 IDF 2.00 JPRF 6.00 3931377 13983 09-23-2014 CS 3.00 CCC 40.00 LAF 5.00 TF 4.00 JCSF 1.00 GRIFALDO-GARAY, FLORENCIO JSF 4.00 IDF 2.00 JPRF 6.00 TPDF 2.00 FINE 283.00 Jail Credit C.C. JAIL 393 i3't8 2024 0518 09 25 20147. CS 3.0o TFC:: 3.00 . CCC AO.oO SAfr 5.00: TF i 4,00 HERNANDEZ, FIDENCIO FELIX JR SUEC 30.00 JCSr 1.00 JSF '4.00 IDR 2.00` JFRP : 6.00; Money Order: i'. CJDR 9.10 TPDF 2,00 `: DPF 3931379 2014-0510 09-25-2014 CS 3.00 TFC 3.00 CCC 40.00 LAF 71.90 TF 4.00 ORTIZ, UVALDO SUEC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 JPRF 6.00 Personal Check CJDR 0.10 TPDF 2.00 3931381 2014-0508 09-29-2014 CS 3.00 CCC 40.00 LAP 5.00 TF 4.00 JCSF 1.00 GOMEZ, JOSE RICARDO JSF 4.00 IDF 2.00 JPRF 6.00 TPDF 2.00 FINE 160.00 3931383 2014-0385 09-29-2014 CS 2.12 CCC 28.15 LAF 3.52 WRNT 35.19 TIME 17.59 GUZMAN, JESUS TF 2.81 JCSF 0.70 JSF 2.81 IDF 1.41 JPRF 4.22 200.00 350.00 167.00 227.00 100.00 10-01-2014 wage s Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Type Code Description Count Retained Disbursed Money -Totals The following totals represent - Cash and Checks Collected COST CCC CONSOLIDATED COURT COSTS 32 117.13 1,054.13 1,171.26 COST CHS COURT HOUSE SECURITY 5 17.00 0.00 17.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 10 0.16 1.47 1.63 COST CS CS 27 72.84 0.00 72.84 COST DPSC DPS OMNIBASE FEE 5 49.50 100.50 150.00 COST IDF INDIGENT DEFENSE FUND 32 5.86 52.71 58.57 COST JCSF JUSTICE COURT SECURITY FUND 31 28.28 0.00 28.2E COST JPRF DISTRICT JUDGE PAY RAISE FEE 28 151.69 0.00 151.69 COST JSF JUROR SERVICE FUND 32 0.00 116.12 116.12 COST LAF SHERIFF'S FEE 23 168.31 0.00 168.31 COST PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00 COST SAY DPS 8 32.00 8.00 40.00 COST SUBC SUBTITLE C 19 24.87 472.46 497.33 COST TF TECHNOLOGY FUND 32 117.12 0.00 117.12 COST TFC TFC 19 49.73 0.00 49.73 COST TIME TIME PAYMENT FEE 14 141.01 141.02 282.03 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 26 0.00 47.41 47.41 COST WENT WARRANT FEE 13 564.08 0.00 564.08 FEES CEFF CIVIL ELECTRONIC FILING FEE 2 0.00 20.00 20.00 FEES CIFF CIVIL INDIGENT FILING FEE 2 0.60 11.40 12.00 FEES DOC DEFENSIVE DRIVING 2 19.00 0.00 19.80 FEES DFF DEFERRED FEE 2 213.80 0.00 213.80 FEES FFEE FILING FEE 2 50.00 0.00 50.00 FEES JCMF JUVENILE CASE MANAGER FEE 1 5.00 0.00 5.00 FEES SPAY DISTRICT JUDGE PAY RAISE FEE 4 2.40 21.60 24.00 FEES SF SERVICE FEE 2 76.00 0.00 76.00 FINE FINE FINE 27 3,228.54 0.00 3,228.54 FINE PWF PARKS & WILDLIFE FINE 1 15.45 87.55 103.00 Money Totals 40 5,155.17 2,135.37 7,290.54 The following totals represent - Transfers Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURT HOUSE SECURITY 0 0.00 0.00 0.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0.00 0.00 0.00 COST CS CS 0 0.00 0.00 0.00 COST DISC DPS OMNIBASB FEE 0 0.00 0,00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUN➢ 0 0.00 0.00 0.00 COST JPRF DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAP SHERIFF'S FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAP DPS 0 0.00 0.00 0.00 COST SUBC SUBTITLE C 0 0.00 0.00 0.00 COST IF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 0 0.00 0.00 0.00 COST WENT WARRANT FEE 0 0.00 0.00 0.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES DEC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES DFF DEFERRED FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 FEES SF SERVICE PEE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 Transfer Totals 0 0.00 0.00 0.00 The following totals represent - Jail Credit and Community Service COST CCC CONSOLIDATED COURT COSTS 8 32.00 288.00 320.00 COST CHS COURT HOUSE SECURITY 4 12.00 0.00 12.00 10-01-2014 Page 4 Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Count Retained Disbursed Money -Totals Type Code Description COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 .00 0.00 0.00 .00 122.00 COST CS CS 4 2 122.00 19.BO 40.20 60.00 COST DPSC DPS OMNIBASE FEE 1 14. 1.00 COST IDF INDIGENT DEFENSE FUND 8 .60 8.00 0.000 0 8.00 COST JCSF JUSTICE COURT SECURITY FUND 8 COST JPRF DISTRICT JUDGE PAY RAISE FEE 4 24.00 2.00 32.00 32.00 35.00 COST IS JUROR SERVICE FUND 8 5.00 5.00 COST LAY SHERIFF'S FEE 1 2.00 0.00 15.00 COST PWAF TEXAS PARKS & WILDLIFE 2 2.00 12.00 3.00 15.00 COST SAY DPS 3 0 0.00 0.00 COST SUBC SUBTITLE C 8 2.00 32.00 0.00 2.00 30.00 COST TF TECHNOLOGY FUND COST TFC TFC 0 3 7.50 30.00 7.50 34.50 5.00 75.00 COST TIME TIME PAYMENT FEE 0.00 9.00 4.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 2 0.00 400.00 7 400.00 COST WRNT WARRANT FEE 0.00 0.00 0.00 FEES DEFY CIVIL ELECTRONIC FILING FEE 0 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00 0.00 FEES DIE DEFERRED FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 FEES JCMF JUVENILE CASE MANAGER FEE 0 1.60 21.60 4.00 24.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 4 2.40 0.00 FEES SF SERVICE FEE 0 6 0.40 1.00 1,457.75 1.00 1, FINE FINE FINE 2 57.75 327.25 7.25 385.00 3g 5.00 FINE PWF PARKS & WILDLIFE FINE 8 2,115.05 769.95 2,885.00 Credit Totals The following totals represent - Credit Card Payments 8 32.00 288.00 320.00 COST CCC CONSOLIDATED COURT COSTS 6.00 0 .00 0 6.00 COST CHS COURT HOUSE SECURITY 2 0. 0. 0 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 6 .0 0.0000 18,00 COST CS CS 6 4 18.00 3 .40 120.00 COST DPSC DPS OMNIBASE FEE 1.0 14.60 .40 16.00 COST IDF INDIGENT DEFENSE FUND 8 88.00 0 0.00 COST JCSF JUSTICE COURT SECURITY FUND 8 6.0.00 3 .00 36.00 COST JPRF DISTRICT JUDGE PAY RAISE FEE 6 22 3.00 3.00 COST JSF JUROR SERVICE FUND 8 0.00 0 30.00 0.00 30.00 COST LAY SHERIFF'S FEE 6 .00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 8.00.00 2.00 2 10.00 COST SAY DPS 2 6 .00 17.00 180.00 COST SUBC SUBTITLE C 8 2.00 0.00 0 32 COST TF TECHNOLOGY FUND 18 0.00 18.00 18.00 COST TFC TFC 6 4 .00 50.00 50.00 100.00 COST TIME TIME PAYMENT FEE 0.00 12.00 12.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 6 0.00 300.00 COST WRNT WARRANT FEE 6 300.00 0.00 0.00 0.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES DEC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES DFF DEFERRED FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 10.80 1.00 FEES SPAY DISTRICT JUDGE PAY RAISE FEE 2 0.0 00 0.00 0.0 FEES SF SERVICE FEE 0 g . 1,185.40 0.00 4 1,185.40 FINE FINE FINE 0 0.00 0.00 0.00 FINE PEP PARKS & WILDLIFE FINE 8 1,774.86 661.14 2,436.00 Credit Totals The following totals represent - Combined Money and Credits 48 181.13 1,630.13 1,811.26 COST CCC CONSOLIDATED COURT COSTS 35. 3. 00 COST CHS COURT HOUSE SECURITY 11 0.22 .0 2.01 22 23 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 24 102.84 37 102.84 0.00 COST CS CS 11 108.06 281.51 390.57 COST DPSC DPS OMNIBASE FEE 60.00 COST IDF INDIGENT DEFENSE FUND 48 4.28 44.28 0.00 44.28 44.28 COST JCSF JUSTICE COURT SECURITY FUND 47 Page 5 10-01-2014 Money Distribution Report JP4 Type Code Description Count Retained Disbursed Money -Totals COST JPRF DISTRICT JUDGE PAY RAISE FEE 38 211.69 0.00 211.69 COST JSF JUROR SERVICE FUND 48 0.00 180.12 180.12 COST LAE SHERIFF'S FEE 30 203.31 0.00 203.31 COST PEAR TEXAS PARKS & WILDLIFE 3 12.00 3.00 15.00 COST SAF UPS 13 52.00 13.00 65.00 COST SUBC SUBTITLE C 25 33.87 643.46 677.33 COST TF TECHNOLOGY FUND 48 181.12 0.00 181.12 COST TFC TFC 25 67.73 0.00 67.73 COST TIME TIME PAYMENT FEE 21 228.51 228.52 457.03 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 34 0.00 63.41 63.41 COST WRNT WARRANT FEE 26 1,264.08 0.00 1,264.08 FEES CEFF CIVIL ELECTRONIC FILING FEE 2 0.00 20.00 20.00 FEES CIFF CIVIL INDIGENT FILING FEE 2 0.60 11.40 12.00 FEES DDC DEFENSIVE DRIVING 2 19.80 0.00 19.80 FEES DFF DEFERRED FEE 2 213.80 0.00 213.80 FEES EPEE FILING FEE 2 50.00 0.00 50.00 FEES JCMF JUVENILE CASE MANAGER FEE 1 5.00 0.00 5.00 FEES SPAY DISTRICT JUDGE PAY RAISE FEE 10 6.00 54.00 60.00 FEES SF SERVICE FEE 2 76.00 0.00 76.00 FINE FINE FINE 41 5,864.94 0.00 5,864.94 FINE PER PARKS & WILDLIFE FINE 3 73.20 414.80 488.00 Report Totals 56 9,045.08 3,566.46 12,611.54 10-01-2014 Page Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Date Payment Type Fines Court Costs Fees Bonds Restitution Other Total 00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0,00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Checks Collected 3,331.54 3,538.40 420.60 0.00 0.00 0.00 7,290.54 Jail Credits & Comm Service 1,836.00 1,025.00 24.00 0.00 0.00 0.00 2,885.00 Credit Cards & Transfers 1,185.40 1,238.60 12.00 0.00 0.00 0.00 2,436.00 Total of all Collections 6,352.94 5,802.00 456.60 0.00 0.00 0.00 12,611.54 TOTALS Cash & Checks Collected 3,331.54 3,538.40 420.60 0.00 0.00 0.00 7,290.54 Jail Credits & Comm Service 1,836.00 1,025.00 24.00 0.00 0.00 0.00 2,885.00 Credit Cards & Transfers 1,185.40 1,238.60 12.00 0.00 0.00 0.00 2,436.00 Total of all Collections 6,352.94 5,802,00 456.60 0.00 0.00 0.00 12,611.54 10-01-2014 Page 7 Money Distribution Report JP4 SEADRIFT, MO. OF SEPT 2014 Description Count Collected Retained Disbursed State of Texas Quarterly Reporting Totals State Comptroller Cost and Fees Report Section I: Report for Offenses Committed O1-01-04 Forward 40 1,491.26 149.13 1,342.13 09-01-01 - 12-31-03 0 0.00 0.00 0.00 08-31-99 - OS-31-01 0 0.00 0.00 0.00 09-01-97 - 08-30-99 0 0.00 0.00 0.00 09-01-91 - 08-31-97 0 0.00 0.00 0.00 Bail Bond Fee 0 0.00 0.00 0.00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Fee - Comm Supvn 0 0.00 0.00 0.00 DNA Testing Fee - Juvenile 0 0.00 0.00 0.00 EMS Trauma Fund (EMS) 0 0.00 0.00 0.00 Juvenile Probation Diversion Fees 0 0.00 0.00 0.00 Jury Reimbursement Fee 0 0.00 0.00 0.00 Indigent Defense Fund 40 74.57 7.46 67.11 Moving Violation Fees 24 2.23 0.22 2.01 State Traffic Fine 25 677.33 33.87 643.46 Section II: As Applicable Peace Officer Fees 11 55.00 44.00 11.00 Failure to Appear/Pay Fees 9 270.00 89.10 180.90 Judicial Fund - Connt County Court 0 0.00 0.00 0.00 Judicial Fund - Statutory County Court 0 0.00 0.00 0.00 Motor Carrier Weight Violations 0 0.00 0.00 0.00 Time Payment Fees 16 382.03 191.01 191.02 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Fee 6 36.00 3.60 32.40 Truancy Prevention and Diversion Fund 0 0.00 0.00 0.00 Report Sub Total 173 2,988.42 518.39 2,470.03 State Comptroller Civil Fees Report CF: Birth Certificate Fees 0 0.00 0.00 0.00 CF: Marriage License Fees 0 0,00 0.00 0.00 CF: Declaration of Informal Marriage 0 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0.00 0.00 CF: Juror Donations 40 148.12 0.00 148,12 CF: Justice Court Indig Filing Fees 2 12.00 0.60 11.40 CF: Stat Prob Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Prob Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Cost Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Cost Cnty Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Dist Court Divorce & Family Law 0 0.00 0.00 0.00 CF: Dist Court Other Divorce/Family Law 0 0.00 0.00 0.00 CF: Dist Court Indig Legal Services 0 0.00 0.00 0.00 CF: Judicial Support Fee 0 0.00 0.00 0.00 Report Sub Total 42 160.12 0.60 159.52 Total Due For This Period 215 3,148.54 518.99 2,629.55 APPROVAL OF PAYROLL: Commissioner Fritsch made a motion to approve County payroll for September 12, 2014 in the amount of $237,859.21 and payroll for September 30, 2014 in the amount of $250,496.73, total payroll for the month of September was in the amount of $488,355.94. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2014 MONTH / SEPTEMBER Payroll through 09-12-2014 $ 237,859.21 Payroll through 09-30-2014 $ 250,496.73 APPROVED TOTAL PAYROLL $ 488,355.94 1 The items listed above have been pre -approved by all Department Heads and I certify that funds were available to pay the obligations. I certify that the above is true and correct to the best of my knowledge October 3", 2014. APPROVED RH AS KOKENA, CALHOUN COUNTY TREASURER OCT 0 9 2014 ►Il #20 - . 9, 1 • ACCEPTED AND APPROVED THIS THE " DAY OF C&019C,V, , 2014 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LAVACA, TEXAS 77979. PRE -APPROVE EXPENDITURES BY INCUMBENT COUNTY OR PRECINCT OFFICER(S) UNDER COUNTY'S POLICY OF COMPLIANCE WITH LGC 130.908: Commissioner Finster made a motion to pre -approve expenditures by Incumbent County or Precinct Officer(s) under County's policy of compliance with LGC 130.908. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. T m O m A Z O � Z D N O m � m T N N m aOD, 3 O � � m O/ LI r c N m M N O i m N � m O Z T r r APPROVAL OF BILLS: Commissioner Fritsch made a motion to pay County bills in the amount of $399,978.23 with a transfer from money market account to operating account in the amount of $210,000.00, total transfer between funds in the amount of $210,000.00 making the total amount for approval $609,978.23. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 2014 APPROVAL, LIST - 2014 BUDGET 33 October 9, 2014 COMMISSIONERS COURT MEETING OF 10/09/14 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 32 $ 272,596.16 P/R $ 42,790.02 FICA P/R $ 10,007.42 MEDICARE P/R $ 35,862.43 FWH NATIONWIDE RETIREMENT SOLUTIONS P/R $ 3,480.48 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,497.70 TEXAS ASSOCIATION OF COUNTIES - UNEMPLOYMENT FUND P/R $ 7,673.75 P/R $ 308.00 TMPA UNITED WAY OF CALHOUN COUNTY P/R $ 12.00 WILLIAM E. HEITKAMP, TRUSTEE P/R $ 969.24 A/P $ 496.33 CABLE ONE A/P $ 220.90 CARDMEMBER SERVICE - SHERIFF OFFICE/JAIL CENTERPOINT ENERGY A/P $ 64.20 CITY OF POINT COMFORT A/P $ 82.81 CITY OF PORT LAVACA A/P $ 381.36 CITY OF SEADRIFT A/P $ 373.48 A/P $ 175.17 GBRA A/P $ 218.74 HISTORICAL FOLK TOYS MCI MEGA PREFERRED A/P $ 298.39 MOMENTUM RENTAL AND SALES AT $ 16.07 PORT O'CONNOR MUNICIPAL UTILITY DISTRICT A/P $ 1,113.43 A/P $ 620.99 PURCHASE POWER A/P $ 1,187.90 REPUBLIC SERVICES 4847 RHONDA S KOKENA - JURY FUND A/P $ 3,490.00 A/P $ 139.11 SPRINT A/P $ 410.00 STEVE DELACRUZ A/P $ 10,075.00 TEXAS FACILITIES COMMISSION - AUSTIN VERIZON SOUTHWEST A/P $ 1,237.98 VICTORIA ELECTRIC CO-OP A/P $ 2,892.91 WASTE MANAGEMENT A/P $ 1,286.26 TOTAL VENDOR DISBURSEMENTS: $ 399,978.23 EFT - TRANSFER FROM MONEY MARKET ACCT TO OPERATING ACCT (NOW) A/P $ 210,000.00 TOTAL TRANSFERS BETWEEN FUNDS: $ 210,000.00 TOTAL AMOUNT FOR APPROVAL: $ 609,978.23 ACCEPT DONATION FROM KIRBY MARINE OF $89,670 IN IMPROVEMENTS MADE TO THE PORT O'CONNOR COMMUNITY CENTER PARKING LOT: Commissioner Finster stated back when the oil spill happened there was an Emergency Station was set up at the Port O'Connor Community Center and also expanded the parking lot; they were able to secure a document showing how much was invested in that. Commissioner Finster made a motion to accept donation from Kirby Inland Marine of $89,670 in improvements made to the Port O'Connor Community Center Parking Lot. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 September 29, 2014 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for October 9, 2014. a Discuss and take necessary action to accept donation from Kirby Marine of $89,670 in improvements made to the Port O'Connor Community Center parking lot. Sincerely, A4v,,4 W. J4 Kenneth W.Finster KWF/at P.O. Box 177 - Seadrift. Teyas 77983 - email: klinsten t� caIhouIwot.c.urg �- 361) 785-3141 - Pax (361) 785-5602 Page 1 of] Subjeet: i=w: POC COMMVw6f:� CCwter TVHZ2 wg Lot Rroo-u.: 'K-ewwetti Piwstev' <h wstev@caL ouwrotX.ovq> Sewt: 9/2-9/2014 3:33:1R'PM To: 'Apra TDWwsewGl'<aprCL.cowwsewd@caL,houwcoix.orq> Your friend, Kenny Finster ------ Forwarded Message ------ From: "Todd Behlke" <Todd,Behlke0kirbycorp.com> To: kfinsterCalcalhouncotx.org Sent: 6/4/2014 8:30:38 AM Subject: POC Community Center Parking lot Commissioner, Per your request for information on the parking lot cost, below is the information I received. AAR Inv# 4199 — $63,000.00 AAR Inv# 4207 - $7,000.00 Total - $70,000.00 Cotton Markup - $14,000.00 Subtotal Invoiced - $84,000.00 Tax - $5,670.00 Total - $89,670,00 Please let me know if you desire anything further. I was also wondering if you could confirm the receipt of the check for rehab of the community center. Thanks Todd Todd M. Behlke Kirby Inland Marine, LP 713-435-1653 Office 713-476-8123 Cell msg://23ca5td0-83 b 1 -48 1 e-b1S7-9850b677bdd4/viewable 9/29/2014 ACCEPT DONATION OF $21,740.78 IN IMPROVEMENT FROM PORT O'CONNOR VOLUNTEER FIRE DEPARTMENT FOR ASSET #547-0086, A 2012 DODGE RAM 3500, INCREASING THE VALUE OF THE TRUCK BY $21,740.78: Commissioner Finster made a motion to accept donation of $21,740.78 in improvement from Port O'Connor Volunteer Fire Department for asset #547-0086, a 2012 Dodge Ram 3500, increasing the value of the truck by $21,740.78. Commissioner Galvan seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 September 29, 2014 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for October 9, 2014. • Discuss and take necessary action to accept donation of $21,740.78 in improvements from Port O'Connor Volunteer Fire Department for Asset #547-0086, a 2012 Dodge Ram 3500, increasing the value of the truck by $21,740.78. Sincerely, ts� c��s>Axtdv Kenneth W. Finster KWF/at P.O. Box 177 - Seadrift, Texas 77983 - email: kfinstera calhouncotx.org - (361) 785-3141 - Fax (361) 785-5602 Action Welding & Fabricating PO Box 100 Port O'Connor, TX 77982 Voice: 381983-2984 Fax: 361-983-4463 3ill To: POC Fire Department r VOEM Invoice Number 031431 Invoice Date: Mar 25, 20-14 Page: 1 Duplicate Cusicimer ID Customer FO Payment Tereus POCFD I Net 30 Days Sales F$ep iD Shipping Method Ship Date Due Date Action Welding _ --__-_ _ I _.. 4124114 Quantit item Descrf tion Unit Price I Amoun4 5.00 4.00 API_ 1/4 5052 6.00 2.00 FCf318X6 R00 DOP1/2X2 6,00 NUTS 6.00 1/2"HI-Alloy LNV 6.00 FWP1)2 8.00 WLDR 200 HLPR 1.00 ESC Check/Credit Memo No: Remove tail lights, cut parts fab receiver hitch. Reinforce alum bed, bolt on new hitch weld bed deck to sides 100% Reinstall tank, curt handrail angle support off. Alum Rec. Tubing 1/4" PLATE 5052 ALUMINUM 2 112x 2 1/2 SQ Tubing 318X6 FLAT BAR 112 BOLT 1/2" NUTS 112' Lock Washer 1/2 FLAT WASHER HELPER/ROLISTABOUT 5% ENERGY SURCHARGE Subtotal Sales Tax -- Total Invoice Amount PaymmUCredit Applied TOTAL 10.52 14.05 7.97 6.12 1.06 0.42 0.23 0.04 52.00 36.00 33.37 52.60 56.20 47.82 1224 6.36 252 1.38 0.24 416.00 7200 33.37 700.73 4730 748.03 748.03 Action Welding & Fabricating PO Box 100 Port O'Connor. TX Tf982- Voice: 361-983-2984 Fax: 361-983-4463 Bill To: POC Fire Department POCFD Sales Rep ID 16.00 1.00 7.00 9.00 6.50 1.00 Item APL 1/4 5052 APL 114 5052 W LDR HI -PR ESC ChecldCredit Memo No: Invoice Number. 031431 2 Invoice Date: Mar 25, 2014 Page: Duplicate POC Fire Station Customer PO Payment Terms Atet 30 Days —_ nipping Method _ Ship Date-- - Due Date Action Welding 4124114 Description Unif Peke Amount Glean up cuts on pack or tNek, (5D, up) unbolt water tank, moved forward cut and lacked plates in place. Tack on rear step and support, weld out all. 1/4" PLATE 5052 ALUMINUM 14.05 224.80, 8' 9" Stair Tread 85,71 85.71 1/4" PLATE 5052 ALUMINUM 14.05 98.35 WELDER 52.00 468.00 FIELPERIROUSTABOUT I 36.00 234.00 50A ENERGY SURCHARGE 55.54 55.54 lisfs9 f' t � , Subtotal — 1,166.40 Sales Tax 78.73 Total Invoice Amount 1,245.13 PaymentlCredft Applied TOTAL 1,245.13 ADD Marketing 3700 Bluebonnet Blvd Brenham, TX 77833 ®r PORT O'CONNOR FIRE DEPARTMENT PO BOX 732 PORT O'CONNOR, TX 77992 Uate Invoice #] 121i272111i 3442 Ship To FONT O'CONNOR FIRE DRPARTty EN 1 1739 U'. ADANiS ST MR'P O' CONNOR. T\ 77%2 iA I IN: cart Collins 361-489-5991 P.O. Number Tenns Due Date Rep Account It Ship Via F.O.B. Project Duc on reccipl 12112/21113 All 12112201.i Quantity Item Code Description Price Each Amount _ 1 CI,I' Skid Custnin .skid Unit Ortlarll 1320 13,300,50 13 300 50 SHIPPING 700.00 700.00 ^1_\. Total SI 1,000.50 Web Site Phone 11 Fax # E-mail � L 577--34-3 I7.7 ( L - 97�-836-7 13h t (cr adhf re.com � at3hfire.com A.L.M. P.UTOBODY 201 SCHAEFER ROAD VICTORIA, TX 77905 PHONE: (361) 578-6333 FAX: (361) 576-3369 CD LOG NO 2277-1 DATE 01/10/14 SHOP: ALM AUTOBODY INSP DATE: ADDRESS: 201 SCHAEFER RD CONTACT: CITY STATE: VICTORIA, TX PHONE 1: ZIP: 77905- CELL PHONE: FAX: EMAIL: ALMAUTOBODY@YAHOO.COM OWNER: CALHOUN COUNTY, PORT OCONNOR POINT OF IMPACT: 3 LIC#: STATE: VIM: BODY COLOR: RED MILEAGE: CONDITION: EXCELLENT ACCTNG CTL#: *=USER -ENTERED VALUE EC=REPLACE ECONOMY UM=REMAN/REBUILT PRT OE=REPLACE PXN OE SRPLS TE=PARTL REPL PRICE I=REPAIR TT=TWO-TONE N=ADDITIONAL LABOR AA=APPEAR ALLOWANCE E=REPLACE OEM UE=REPLACE OE SURPLUS EU=REPLACE SALVAGE PC=PXN RECONDITIONED ET=PARTL REPL LABOR L=REFINISH CG=CHIPGUARD RI=R&I ASSEMBLY . RP=RELATED PRIOR 01/10/14 DAVID HYBNER (361)578-6333 (361)935-3457 (361)576-3369 UNREADABLEVIN NG=REPLACE NAGS UC=RECONDITIONED PRT EP=REPLACE PXN PM=PXN •REMAN/REBUILT IT=PARTIAL REPAIR BR=BLEND REFINISH SB=SUBLET P=CHECK UP=UNRELATED PRIOR 2013 DODGE RAM 350/3500 HD LARAMIE C&C172.5 4DOOR CREW CAB 8CYL GASOLINE 5.7 HEMI CODE: N8554A/C OPTNS D/24LG OPTIONS: TWO -STAGE - EXTERIOR SURFACES TWO -STAGE - INTERIOR SURFACES AUTOMATIC TRANS DUAL REAR WHEELS OP GDE MC DESCRIPTION RI0005 FRONT BUMPER R&I RIO028 GRILLE ASSEMBLY RIO041 LENS,HEADLAMP RIC042 LENS,HEADLAMP L 0083 PANEL,HOOD L 0103 FENDER,FRONT MFG.PART NO. PRICE ------------ ----- R&I ASSEMBLY R&I ASSEMBLY LT R&I ASSEMBLY RT R&I ASSEMBLY REFINISH 2.9 SURFACE 0.6 TWO STAGE LT REFINISH 1.8 SURFACE 0.4 TWO STAGE AJ% B% HOURS R 1.0 1 INC 1 0.3 1 0.3 1 3.5 4 2.2 4 PAGE 1 01/10/114 2013 DODGE RAM 350/3500 HD LARAMIE C&C172.5 4DOOR CREW CAB CD LOG NO 2277-1 L 0104 FENDER, FRONT RT REFINISH 2.2 4 1.8 SURFACE 0.4 TWO STAGE RI0291 NAMEPLATE,FENDER LT R&I ASSEMBLY 0.2 1 RI0292 NAMEPLATE,FENDER RT R&I ASSEMBLY 0.2 1 N 0974 SUSPENSION ALIGN,FRT ADDNL LABOR OPERA 1.3 2 L 0050 13 FRAME,DOOR OPENING LT REFINISH 6.0 4 4.5 SURFACE 0.6 TWO STAGE SETUP 0.9 TWO STAGE L 0051 FRAME,DOOR OPENING RT REFINISH 5.2 4 4.3 SURFACE 0.9 TWO STAGE L 0207 DOOR SHELL,FRONT LT REFINISH 2.8 4 2.3 SURFACE 0.5 TWO STAGE L 0208 DOOR SHELL,FRONT RT REFINISH 2.3 4 2.3 SURFACE INC TWO STAGE RI0231 PNL,INNER DOOR TRIM LT R&I ASSEMBLY 0.4 1 RI0232 PNL,INNER DOOR TRIM RT R&I ASSEMBLY 0.4 1 R10201 N/PLATE,FRONT DOOR LT R&I ASSEMBLY 0.2 1 R10202 N/PLATE,FRONT DOOR RT R&I ASSEMBLY 0.2 1 RI0400 MIRROR,OUTER R/C LT R&I ASSEMBLY 0.3 1 RIO401 MIRROR,OUTER R/C RT R&I ASSEMBLY 0.3 1 RI1216 01 COVER,GLASS CORNER LT R&I ASSEMBLY 0.1*1 RI1217 01 COVER,GLASS CORNER RT R&I ASSEMBLY 0.1*1 R10251 CHANNEL,FRONT GLASS LT R&I ASSEMBLY 0.7 1 RI0252 CHANNEL,FRONT GLASS RT R&I ASSEMBLY 0.9 1 RI0267 HANDLE,FRONT DOOR O LT R&I ASSEMBLY 0.6 1 RI0268 HANDLE,FRONT DOOR 0 RT R&I ASSEMBLY 0.6 1 L 0287 DOOR SHELL,REAR LT REFINISH 2.4 4 2.4 SURFACE INC TWO STAGE L 0288 DOOR SHELL,REAR RT REFINISH 2.4 4 2.4 SURFACE INC TWO STAGE R10327 PNL,INNER DOOR TRIM LT R&I ASSEMBLY INC I RI0328 PNL,INNER DOOR TRIM RT R&I ASSEMBLY INC 1 RI0301 CHANNEL,REAR GLASS LT R&I ASSEMBLY 1.3 1 RI0302 CHANNEL,REAR GLASS RT R&I ASSEMBLY 1.3 1 R10422 HANDLE,RR DOOR OUTE LT R&I ASSEMBLY 0.6 1 RI0423 HANDLE,RR DOOR OUTE RT R&I ASSEMBLY 0.6 1 L 0341 PANEL,ROOF REFINISH 3.2 4 3.2 SURFACE INC TWO STAGE L 0354 PANEL,CAB REAR REFINISH 3.4 4 3.4 SURFACE INC TWO STAGE RI1334 LENS,ROOF LAMP LT R&I ASSEMBLY 0.1 1 RI1335 LENS,ROOF LAMP RT R&I ASSEMBLY 0.1 1 RI1336 LENS,ROOF LAMP R&I ASSEMBLY 0.1 1 PAGE 2 01/10/14 2013 DODGE RAM 350/3500 HD LARAMIE C&C172.5 4DOOR CREW CAB CD LOG NO 2277-1 RI1356 BULB,ROOF MARKER LA LT R&I ASSEMBLY 0.1 1 RI1357 BULB,ROOF MARKER LA RT R&I ASSEMBLY 0.1 1 E M17 COVER CAR EXTERIOR NEW PART 10.00* 4 L M60 HAZARD. WSTE. REM. REFINISH 6.00* 1 N INSTALL JIFT KIT ADDNL LABOR OPERA 25.0*1* PRO COMP BRAND EC NEW U BOLTS ECONOMY PART 125.72*+25.00 INC*1* VICTOROIA ALIGNING SERVICE :11W=6*T vvRf MC MESSAGE(S) 01 CALL DEALER FOR EXACT PART NUMBER / PRICE 13 INCLUDES 0.6 HOURS FIRST PANEL TWO -STAGE ALLOWANCE FINAL CALCULATIONS & ENTRIES GROSS PARTS OTHER PARTS LINE ITEM MARKUP PAINT MATERIAL PARTS & MATERIAL TOTAL TAX ON PARTS & MATERIAL @ LABOR RATE REPLACE HRS 1-SHEET METAL 42.00 11.1 2-MECH/ELEC 72.00 3-FRAME 55.00 4-REFINISH 42.00 35.6 5-PAINT MATERIAL 30.00 LABOR TOTAL SUBLET REPAIRS TOWING STORAGE GROSS TOTAL NET TOTAL 7.250% REPAIR HRS 25.0 1.3 10.00 133.72 31.43+ 1,068.00 1,243.15 90.13 1,516.20 93.60 1,495.20 3,105.00 4,438.28 4,438.28 SHOPLINK U5447 ES CD LOG 2277-1 DATE 01/10/14 09:06:51PM R6.37 CD 10/13 PXN: Y/00/00/00/00/00 CUM 00/00/00/00/00 CEOCODE 77901 HOST LOG (C) 1998 - 2008 AUDATEX NORTH AMERICA, INC. 4.3 HRS WERE ADDED TO THIS EST. BASED ON AUDATEX TWO -STAGE REFINISH FORMULA. AUDATEX TWO -STAGE EXTERIOR THRESHOLD OF 2.5 HOURS WAS CALCULATED IN THIS ESTIMATE. THIS IS AN AUDATEX "FAST START" ESTIMATE. PLEASE CALL YOUR LOCAL DEALER TO CONFIRM PART NUMBERS AND PRICES. PAGE 3 01/10/14 Coastal Collision Center 2712 FNII 3036 Rockport TX 78382 (361)-790-5997 ruse {(i_r�coastalco I I i sianrock port.cet m Bill To POCVFD, VPI7. Invoice Date Invoice # 3/ 12RO 14 1278 Vehicle Info Ia RANI 35004NA "I HADESMAN?D P/U Rep Ins, Company RO ID Item Description Quantity Rate Part Number Amount OGtvt Parts Rwfi Backer Front Plnres 250.00 II:V90R\FAB 250.00 Parts Subtotal Gross AmounC $250.00 Deductible Amount: $0.00 NcvAmoon(: S2in.on FsturriloC tlmdr Clain) 4, Sales k1s. s ,> <, 0,00 n =— i,+ Ft i oD Total S250.00 I Customer: P-0-C VFD. Insured: P-O-C VFD. Type of toss: Point Of Impact: Owner: P-0 C VFD. COASTAL COLLISION CENTER worlfile He 3ddc0ebc Federal lD: 45,1603385 2712 FM 3036, ROCKPORT, TX 78382 Phone:(3G.l.) 790-5997 Preliminary Estimate Job Number: Written By: Russel Hrncir Policy f: Date of toss: Inspection Location: COAS FAL COLLISION CENI CR 2112 Fill 3036 ROCKPORT, 'TX 79332 Repair Facility (301) 790-5997 Business Claim e: Days to Repair: 0 Insurance Company: VEHICLE Year: 2013 Body Style: 2D P/II VIM: Mileage In; Make: DODG Engine: 6-6.71-1D License: Mileage Out: Model: RAM 3500 4X4 Production Date: State: Vehicle Out: TRADESMAN Color: Imt Condition: Job TRANSMISSION CONVENIENCE Saarch/Seek Head/Curtain Air Bags AntDmahC I ransrnission Air Conditioning A.Allary Audio Connection Posilracuml 4 Wheel Drive Intermittent Wipers SAFETY WHEELS POWER Tilt Whuet Driver55ide Air lk7j Styled Steel Wheels Power Steering Cruise Control Passenger Air BagPAINT Potter Brake9 Merge Center Anh-Lor.k 6take (4) Clear Coat Pant DECOR RADIO 4 Wheel Disc Erakes TRUCK Dual Mirrors AM Radio Traction Control Trailer Hitch Tinted Glass FM Radio Stability Control Trailenng Package Console(Stotage. Stereo Front Side impact Air Eggs 111612014 PPt 31f)Mi46 Page I f�LIIMT, =- Uroxii?lm Insured: P-O-C VFD. Type of Loss: Point of Impact, COASTAL COLLISION CENTER 2712 FM 3036, ROCKPORT, TX 78382 Phone: (361) 790-5997 Related Prior Damage Policy s: Date of Loss: Written By: Owner: Inspection Location: P-O-C VFD, COASTAL COLLISION CEMFR 2712 I'M 3036 ROCKPORT, TX 78382 Repair Facility (361) 790-5997 Business Year: 2013 Make: DODG Model: RAM 3500 IM TRADESMAN Color: ant: TRANSMISSION Automatic Transmission 4 Wheel Drive POWER Power steering Power Brakes DECOR Dual Mirrors Tinted Glass Console/Storage Body Slyle: 2D P/Li Engine: 6.6:7L=iD Production Date: CondflBun: CONVENIENCE Air Conditioning tntennittent Wipers T ILwhael Cruise Control Message Center RADIO AM Rnrlio FM Radio Stereo l 1 ri t 3t i r VIN: License: Slate: Job if: Worktile ID: Federal to: Clalio #: Days to Repair: 0 insurance Company: Search/Seek Auxiliary Audio Connection SAFETY Drivers Side Air Bag Passenger Air Bag Antl-Lock Brakes (9) 1 Wheel Disc brakes Traction Control Stability Control Font Side Impact Air Bags Mileage In: Mileage Out: Vehicle Out: 3ddcOebc 95-4603385 Head/Curtain Air Bags Positraction WHEELS Styled Steel Wheds PAINT Clear Coat Pain[ TRUCK Trailer Hedr Trailering Package 2/1812014 2:04:S4 PM 30(446 Page I ACCEPT DONATIONS TO CALHOUN COUNTY TO THE CALHOUN COUNTY LIBRARY: Commissioner Fritsch made a motion to accept donations to the Calhoun County Library. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Noemi Cruz <ncruz@cclibrary.org> Sent: Friday, October 03, 2014 10:14 AM To: 'Susan Riley' Subject: Agenda Item #1 Hi Susan, Please add the following to the next Commissioners' Court meeting: 1) To accept donations Noemi Cruz, Library Director Calhoun County Public Library 200 W. Mahan Port Lavaca, TX 77979 Phone 361.552.7250 ext. 23 Fax 361.552.4926 Email ncruz@cclibrary.org Web www.cclibrary.org Calhoun County Public Library System (361) 552-7323 200 W. Mahan Port Lavaca, Texas 77979 The following materials have been donated to the Calhoun County Public Library System during the months of AUG 2014 — SEP 2014 Books Donor 205 Books Unknown 12 Books David Kinchen 8 Books Kathy Jones 7 Books Mrs Gilbert Yanes 12 Books Meeihwa Wang 2 Books Marie Durham 1 Book Alice Long 2 Books Kay Tennison 1 Book Anna Goodman 4 Books Barbara Chang 5 Books Michael Caughron 7 Books Darren McDonald 4 Books Chiu Fang 1 Book Nima Copeland 4 Books Kathryn Meza 11 Books Anna Whitcomb 4 Books Patel Pavan 3 Books Jane King 12 Books Norma Leslie 1 Book Gregory Hill 9 Books Mr. Padron 2 Books Mike Stroup 1 Book Jorge Hernandez 6 Books Trey Wilkey 2 Books Katrina Stovall 1 Book Claire Gipson 3 Books Jeanette Larson Paperbacks 242 Paperbacks Unknown 25 Paperbacks Kathy Jones 16 Paperbacks Kim Griffith 1 Paperback Barbara Clayton 46 Paperbacks Meeihwa Wang 1 Paperback Marie Durham 15 Paperbacks Sandra Barton 13 Paperbacks Alice Long 32 Paperbacks Kay Tennison 1 Paperback Anna Goodman 12 Paperbacks Barbara Chang 1 Paperback William Ochiltree 3 Paperbacks Michael Caughron 70 Paperbacks Darren McDonald 7 Paperbacks Chiu Fang 53 Paperbacks Mrs Bedow 33 Paperbacks Kathryn Meza 15 Paperbacks Anna Whitcomb 17 Paperbacks Patel Pavan 19 Paperbacks Jane King 2 Paperbacks Norma Leslie 14 Paperbacks Gregory Hill 62 Paperbacks Mr. Padron 4 Paperbacks Jorge Hernandez 25 Paperbacks Trey Wilkey 16 Paperbacks Katrina Stovall 5 Paperbacks Joanne Voges 5 Paperbacks Claire Gipson 5 Paperbacks Mary Bell Morales 3 Paperbacks Jane Taylor Audios 2 Audio Books Unknown 15 Audio Books Michael Caughron Music CD's 173 Music CD's Michael Caughron CD-ROM VHS 20VHS Unknown DVDS 12 DVDS Unknown 4 DVDS Ruben Aguirre 6 DVDS Kathryn Meza 10 DVDS Bo Warren Magazines 116 Magazines Unknown 14 Magazines Kathy Jones 50 Magazines William Ochiltree 61 Magazines Santa Martinez Others 3 Color Books Unknown 4 Maps Unknown 2 Green Scrapbooks Unknown 1 CD Case Michael Caughron 1 Fujitsu Laptop R8306847 Barbara Campbell 1 Topaz Signature Pad H1091D8F Barbara Campbell 1 Black Laptop Bag Barbara Campbell ACCEPT DONATIONS TO CALHOUN COUNTY: N/A DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE CALHOUN COUNTY LIBRARY AS SURPLUS/SALVAGE: Commissioner Fritsch made a motion to declare certain items of County Property in the Calhoun County Library as Surplus/Salvage. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Noemi Cruz <ncruz@cclibrary.org> Sent: Friday, October 03, 2014 10:17 AM To: 'Susan Riley' Subject: Agenda Item #2 Susan, Please add the following to the next Commissioners' Court meeting: 2) To accept items to be declared surplus Noemi Cruz, Library Director Calhoun County Public Library 2oo W. Mahan Port Lavaca, TX 77979 Phone 361.552.7250 ext. 23 Fax 361.552.4926 Email ncruz@cclibrary.org Web www.cclibrary.org Calhoun County Public Library System (361)552-7323 200 W. Mahan Port Lavaca, Texas 77979 AUG 2014 — SEP 2014 I would like the following items to be declared Surplus 693 BOOKS 794 PAPERBACKS 9 AUDIO BOOKS 84 MUSIC CD'S 4 CD-ROM'S 54 VHS 4 DVD'S 186 MAGAZINES OTHERS 1 Desk Phone Com-Dial SN 2861459 1 CD Holder 1 Brother Typewriter SX 4000 D8D952812 1 Red Book Rack 1 Brown Desk 1 Set Harman-Kardon Speaker CN06941 V4778221 F1312 1 Desk Phone Com-Dial SN 2959498 1 Desk Phone Com-Dial SN 12699682 1 Desk Phone Com-Dial SN 2869342 1 Desk Phone Com-Dial SN 2943610 1 Memory Card DFE530TXB22A233001348 1 Fax Copy Phone as6503eok905429 1 Dell Mother Board CN-ON228647890-4AK3817 1 Mother Board CN-ON2286-47890-468-4204 1 Mother Board CN-OC9962478906142726 1 HP Adapter SN 08D0012165 1 Altec Lansing Speakers CN-OP061448822035P0772 1 Set Speakers 1466160303315 1 Harmon-Kardon Speaker CN-06941 V-47782-21 F1332 1 Charger995104715 1 Scanner Visioneer 9450 USB 324TW 1036A1 KZ400062 2 Green Scrapbooks 1 Dell CPU 516K911 1 APC RBC Battery 1 Dell Monitor CN-OCC280-71618-675CGNB 1 Asus MOnitorAALMIZ079199 1 Dell Monitor CN-OCC352-64180-67P-1 DGL 1 HP Officejet 6310 All -in -one CN64CBGOYK Q 8071A 1 CD Case 3 Maps 3 Color Books 3 Christmas Tree Stands 2 Magazines Holder 2 VHS Cases 283 Cassette Cases Susan Riley From: Noemi Cruz <ncruz@cclibrary.org> Sent: Friday, October 03, 2014 10:25 AM To: 'Susan Riley' Subject: Agenda item #3 Susan, Please add the following to the next Commissioners' Court meeting: 3) To accept items to be declared salvage I will get list to you this afternoon or Monday morning -Thanks Noemi Cruz, Library Director Calhoun County Public Library 200 W. Mahan Port Lavaca, TX 77979 Phone 361.552.7250 ext. 23 Fax 361.552.4926 Email ncruz@cclibrary.org Web www.cclibrary.org Calhoun County Public Library System (361)552-7323 200 W. Mahan Port Lavaca, Texas 77979 AUG 2014 — SEP 2014 I would like the following items to be declared Salvage 7 BOOKS 20PAPERBACKS AUDIO BOOKS 30 MUSIC CD'S CD-ROMS VHS 1 DVD'S 55 MAGAZINES OTHERS 1 Map DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE ROAD AND BRIDGE PRECINCT #1 AS SURPLUS: Commissioner Lyssy made a motion to declare certain items of County Property in the Road and Bridge Precinct #1 as surplus. Commissioner Galvan seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: 540 Road and Bridge PCT 1 Requested By: Commissioner Galvan Inventory Reason for Surplus/Salvage Number Description Serial No. Declaration 21-0222 1982 International Dump Truck 2HTAF1952DCA11383 To be included in 2014 Auction 21-0191 lamo Stingray ST-15 Batwing Shredc er C31200632207 To be included in 2014 Auction DECLARE A 1992 CHEVROLET TRUCK, SN 2GBHC39NSN1140698 IN THE MAGNOLIA BEACH VFD INVENTORY AS SURPLUS: Commissioner Galvan stated this is an old ambulance truck from Magnolia Beach that will be put up for auction. Commissioner Fritsch made a motion to declare a 1992 Chevrolet Truck, SN 2GBHC39N5N1140698 in the Magnolia Beach VFD Inventory as Surplus. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: 640 Fire - Magnolia Beach Requested By: Commissioner Galvan Inventory Reason for Surplus/Salvage Number Description Serial No. Declaration 541-0041 1992 Chevrolet, Model CC30953 2GBHC39N5N1140698 To be included in 2014 Auction DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE CALHOUN COUNTY ADULT DETENTION CENTER AS WASTE AND AUTHORIZE DISPOSAL OF SAME: Commissioner Lyssy made a motion to declare certain items of County Property in the Calhoun County Adult Detention Center as waste and authorize disposal of same. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: C CA �1C Requested By: 'i Gaihoun County, Texas S� R,p U MPkVA ljECL ARATION REQUEST FORM Department Name: NAB Requested By: DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN CALHOUN COUNTY ADULT DETENTION CENTER AS SURPLUS/SALVAGE- Commissioner Galvan made a motion to declare certain item of County Property in Calhoun County Adult Detention Center as Surplus/Salvage. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. I0/03/00/L/ Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: CZA Requested By: Invsntnry Reason for Surplus/Salvage MATTER OF DECLARING CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE: N/A MATTER OF TRANSFERRING CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO ANOTHER COUNTY DEPARTMENT: N/A BUDGET ADJUSTMENTS: Commissioner Fritsch made a motion to approve budget adjustments. Commissioner Galvan seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Q C) r O Z Z U- Z�. 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W LL 4 G 2 lu O W LL O ~ F CK O v V G 0 O h y u. W z �' m a W ewe L W a Z LU W 0 6 M m W 06 °a Q F Z CK W w o 0 Q z Z Z M W W C `� 0 C i 6 ao Z Z 9 00 zz e C rn rn 0 0 W a O ¢ z Z z W a ¢Dof 09 O a �w xw J 0 0 z Z U K a W c� K CD 0 0 0 w a 0 a e v SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS: N/A PUBLIC DISCUSSION OF COUNTY MATTERS: Commissioners Galvan stated they are still lacking about a hundred trucks of limestone for County Road 101. Mr. Garcia a student at Hope High School presented questions regarding the Ebola outbreak. He asked what our community would do if Ebola were to spread to our County, if we would have a plan, how would it be controlled and who would be in charge. Judge Pfeifer stated the County has emergency plans that cover anything from hurricanes to outbreaks like this and will address the County's plan for an outbreak such as Ebola to Hope High School. Cindy Krause, with Hope High School stated that the students write to our Senators and Representatives every week and stay up to date on current events. Susan Riley stated the Greenlake Website is up, www. greenlaketx.com and a survey is available for anyone who would like to take it. COURT WAS ADJOURNED AT 10:44 A.M.