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2014-10-23Regular ,October 2014 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held October 23, 2014 BE IT REMEMBERED, that on this 23rd day of October, A.D., 2014 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael Pfeifer CountyJudge Roger Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Farleigh Sutton Deputy Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. APPROVE MINUTES OF SEPTEMBER 11, 2014 AND SEPTEMBER 12, 2014 MEETINGS: Commissioner Lyssy made a motion to approve minutes of September 11, 2014 and September 12, 2014 Meetings. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Regular September 2014 Term Held September 11, 2014 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this 11th day of September, A,D,, 2014 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael Pfeifer County Judge Roger Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Farleigh Sutton Deputy Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. REPORT FROM MEMORIAL MEDICAL CENTER: Jason Anglin, CEO Memorial Medical Center: Mr. Anglin stated for the month of July they had a good financial month with a net income of $25,572, increasing the net income for the year to $534,946. Diane has been in Austin the past two day at a State wide Learning Collaborative; part of this conference focuses on the future of the Waiver Program. As for the Memorial Medical Clinic, on August 19 they started their extended hours with their Physician's Assistant. They have also started the process with the Memorial Medical Clinic applying to be a Rural Health Clinic in their current location and hope to get that completed in a few months and when the new clinic is built they will just need to do a change of address. The New Clinic Project is currently undergoing the bid process with K&T Construction with a bid received date of September 19, 2014. After the bid process K&T will review bids received and provide Memorial Medical Center with the maximum price for the project. The 340B Pharmacy Program has been a positive program thus far and at the time of the Hospital Board Meeting they had profited $16,000 from that program. Program Hope, the outpatient behavior health program is growing and through the end of July they had 32 patients on service since the inception program; today they are up to 42 patients and with that they achieved a milestone with their Waiver Program. Their goal was to serve 40 patients this year and that waiver milestone was worth $87,000 to achieve. Their Imaging Services are now capable of doing breast MRI's. Diane Moore, CFO Memorial Medical Center: Ms. Moore stated that there have been more babies born at the hospital this year than last year, with a total of 75 babies up through July. Their receivables dropped both for July and August. SPECIAL MEETING September 2014 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held September 12, 2014 BE IT REMEMBERED, that on this 12th day of September, A.D., 2014 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Meeting Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael Pfeifer County Judge Roger Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Farleigh Sutton Deputy Clerk PUBLIC HEARING ON PROPOSED TAX RATE WHICH WILL INCREASE TOTAL TAX REVENUES FROM PROPERTIES ON THE TAX ROLL IN THE PRECEDING TAX YEAR BY 0.245499%: OPEN PUBLIC HEARING: 10:00 A.M, There were no comments from the public at this time. CLOSED PUBLIC HEARING: 10:00 A.M. APPROVE SPECIFIACATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR ROAD MATERIALS FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING JUNE 30, 2015. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD ON MONDAY DECEMBER 22, 2014: Peggy Hall, with the Auditor's Office stated there are no changes for the specs. Commissioner Lyssy made a motion to approve specifications and authorize County Auditor to advertise for bids for Road Materials for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2015. Commissioner Galvan seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY CALHOUN COUNTY COURTHOUSE ANNEX II — 202 S ANN ST PORT LAVACA, TEXAS 77979 (361)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — OCTOBER 23, 2014 AGENDA ITEM THURSDAY, OCTOBER 23, 2014 ► Consider and take necessary action to approve specifications and authorize the County Auditor to advertise for bids for Road Materials for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2014. (CM) WS PECCY HAIL 202 S ANN ST, STE U CRISTINA P TUAION CANDICE VILLARREAL PORT LAVACA, TEXAS71919 LEANNE WRIGHT-DAUM, CPA I"TASSISTANT AUDITOR TELEPHONE 13611553-4610FAX(3611553.4614 ASSISTANT AUDITORS October 23, 2014 Re: ROAD MATERIALS Please find the following information enclosed. • Return Instructions (Do Not Return with Bid) • Invitation To Bid Form (Return this form for each item bidding on - DO NOT FOLD) � RETURNthe original "Invitation To Bid Form"for each item you are bidding on in a sealed 9 x 12 or larger envelope. (All bids may be returned in one sealed envelope — Do Not Fold) � The outside of the sealed envelope must be marked. "Sealed Bid -Road Materials" • All Road Material Bids may be returned in one sealed envelope • If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Road Materials. " • Specifications for Road Materials (Do Not Return with Bid) • General Conditions of Bidding (Do Not Return with Bid) If you have questions on the road material item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct #1: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct #4 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: peggy.hall(a,calhouncotx.org). 202 S ANN ST, STE U CANDICEVILLARREAL PONT LAVACA,TEXAS 11979 1" ASSISTANT AUDITOR TELEPHONE (3611553-4610 FAX (3611553.4614 October 23, 2014 RETURl. INSTRUCTIONS 11 CTIONS DO NOT FOLD Bid(s) Submit Bid(s) in a 9 X 12 or larger envelope All bids may be returned in the same envelope PEGGY HALL CRISTINA P TUA20N LEANNE WRIGHT-DAUM, CPA ASSISTANT AUDITORS Return the following by 10:00 AM, Thursday, December 4, 2014 ► Invitation To Bid Form(s) - Do Not Fold All Road Material Bids may be returned in the same sealed envelope. Do Not Fold any information. Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly marked: "Sealed Bid - Road Materials". If you send your bid(s) by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid - Road Materials". Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3`d Floor, Room 301 Port Lavaca TX 77979 SPECIFICATIONS FOR ROAD MATERIALS 1. The County of Calhoun is requesting sealed bids for Road Materials as needed by the following Road and Bridge Precincts: Precinct #], Fairgrounds Area or Jobsites Precinct 42, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct 44-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2015 and Ending June 30, 2015. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Calhoun County Specifications for Road Materials, Specifications on the Invitation To Bid Form and General Conditions of Bidding must also be met/followed. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. The Bid Items are: • PE 5 Aggregate • GeoGrid: Tensar TX 5, Tensar TX-130S, Tensar BX-1200, Terra Grid RX-1200 OR Equivalent To be installed as per manufacturer's recommendations and TXDOT specifications • Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement Item 350, Type D Hot -Mix Cold Laid Asphaltic Concrete Pavement has been replaced by Item 334 • Item 330, Limestone Rock Asphalt • Item 332, Limestone Rock Asphalt • Item 330, Type D (Pre -Mix Limestone) • Item 304, Type PE (Topping Rock), Grade 4 • Item 302, Type PE (Topping Rock), Grade 3 • Item 249, Type B (Flexible Processed Base), Grade 3: (Min PI 6) • Item 249, Type A Limestone, Grade 3 [I 'h Inch] • Type PB (Topping Rock), Grade 4 • Limestone-3/4 Inch to Dust ® Bid Items continued on page 2 Page 1 of 2 • Fly Ash/Bottom Ash (Petcoke Fly Ash;Circulating Fluidized Bed(CFB) Combustion Ash) -Hydrated (Product Code — OPF42F) Product Ingredients: Components: Calcium Sulfate 40-60%, CAS Number 7778-18-9, GHS Classification -Not Hazardous According to GHS criteria; Calcium Oxide 30-50%, CAS Number 1305-78-8, GHS Classification -Corrosive 1B H3314; Carbon 5%, CAS Number 7440-44-0, GHS Classification -Not Hazardous According to GHS criteria; Silicon Dioxide <5%, CAS Number 14808-60-7, GHS Classification-Carc. IA, STOT- RE2; H350, H373; Magnesium Oxide <4%, CAS Number 1309-48-4, GHS Classification -Not Hazardous According to GHS criteria. -Fly Ash -Bottom Ash -Top Wash -Topping 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless rioted as an exception on the bid form. Exceptions may void the bid. 5. Regarding all bid items: Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product(s). 6. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 2 of 2 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQ UALIFIED. BIDDING Eg' Return: Original "Invitation To Bid Form(s)" — Do Not Fold All bid forms may be returned in the same envelope A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Thursday, December 4„ 2014. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St 3"d Floor, Room 301 Port Lavaca TX 77979 010�2 Mark the outside of the sealed 9 x 12 or larger envelope: Sealed Bid — Road Materials If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Road Materials." C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All Charges must be included in bid price. No other charges may be added to the bid nrice when invoiced unless noted as an exception on the bid farm. Exceptions may void the bid. E. No change in price will be considered after bids have been. opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 4, 2014 at 10:00 AM in the Judge's office, 211 S Ann St, P Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Monday, December 22, 2014 during Commissioners' Court. Page 1 of 4 2. BIDS: Bids are for a six (6) month period beginning January 1, 2015 and ending June 30, 2015. 3. BID FORMS: H The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of Tie Bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. Page 2 of 4 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2"d and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase Order due dates and Commissioners' Court meetings are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications for Road Materials 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications and general conditions shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. 13. PROTEST PROCEDURES: All disputes and protests will be held in Calhoun County. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. Page 3 of 4 The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone:361-553-4610 Fax:361-553-4614 Email: cindy.mueller@calhouncotx.org Page 4 of 4 �- • On the Invitation To Bid Forms, under Department and Destination columns, the Precincts are not listed in numerical order by Precinct. iiiiiiiiiiii Jill 111111 Jill Jill 7 Jill Jill Jill Pill ll1l11 11�11�p�j!lll Precinct 1 Precinct 3 Precinct 4-P Precinct 4-S Precinct 2 Fairgrounds Area Olivia Area Port O'Connor Area Seadrift Area Six Mile Area Be very careful when submitting bids. Precinct 2 is listed last. CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS INVITAT1011 TO is (. BIDDER BID ITEM PE 5 AGGREGATE JANUARY 1, 2015 JUNE 30, 2015 PERIOD FROM: PERIOD i0: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOMJ01, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- PESAGCRECArE _ _,__, BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.-00AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------- SPECIFICATIONS: PE5AGGREGATE Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DESTINATION DELIVERY PRECINCT 1 FAIRGROUNDS.AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON TON TON TON TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and DATE OF DID: CALHOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS INVITATION TO BID BIDDER BID ITEM GEOGRID: TENSAR TX5, TENSAR TX-130S, PERIODTRRM: JANURY 1, 2015 PEBIODTO: JUNE 30; 2015 TENSAR BX-1200, TERRA GRID RX-1200 or EQUIVALENT YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEITER, CALHOUNCOUNTYJUDGE, 211 SANNST, .TRD FLOOR, ROOMJOI, PORTLAVACA TX 77,079 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- GEOGR/D: TENSAR TXS TENSAR TX-1JOS TENSAR BX 1200 TERRA GRlD RX 12a0 or EQUIVALENT �__..,_ �__......_� ..— . ._- ._,.__ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM THURSDAY, DECEMBER 4, 1014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: GEOGRID: TENSAR TX5, TENSAR TX-130S, TENSAR BX-1200, TERRA GRID RX-1200 or EQUIVALENT Must meet all TXDOT Specifications & Installed per manufacturer's recommendations; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT• DES TINAT/ON DELIVERY Mrl MffAw PRECINCT 1 FAIRGROUNDS AREA - FOB DESTINATION; SEE ATTACHED SPECIFICATIONS COUNTY ROAD 101 The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: PRINT NAME: PLEASE LIST ANY EXCEPTIONS TO SPECEICATIONS- TELEPHONE and DATE OF BID: CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS INVIT ATION "[0 Big BIDDER BID ITEM LIMESTONE-3/4 INCH TO DUST JANUARY 1, 2015 JUKE 3D, 2015 PERIOD FROM: PERIOD i0: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFE/FER, CALHOUNCOUNTYJUDGE 211 SANNST, 3RD FLOOR, ROOM 301, PORT LA VACA TX 7797P BIDS SHOULD 6E SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SfALfD B/D- �L/MfSTONE-J141NCH TO DUST„ _ BIDS ARE DUE AND WILL BE PUBLICLYOPENEDIN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON:' MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSERJBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SPECIFICATIONS: LIMESTONE-3/4 INCH TO DUST Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.' DESTINATION DELIVERY M f m fAw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE PRINT NAME PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE DATE Of BID. CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS INVITATION TO Big BIDDER BID ITEM TYPE PB (TOPPING ROCK), GRADE 4 JANUARY 1, 2015 JUNE 3D, 2D15 PERIOD FROM: PERIODTO: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL]PFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: S£AL£D BID-TYyfVB (TOFv�Nc kocKJ, cRAD£4� m_. ^ f BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM, THURSDAY, DECE14BER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. — — — — — — — — — — — — — — — — — — - SPECIFICATIONS: TYPE PB (TOPPING ROCK), GRADE 4 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.- DESTINATION DELIVERY Mff M117 Y/Iff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT NAME DATE OF DID: PLEASE LIST ANY EXCEPTIONS TO SPECFICATIONS: TELEPHONE and EMAIL- CAI.HOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS INVITAT ION 1`0 1110 Ii'ooE�' BID ITEM ITEM 249, TYPE A LIMESTONE, GRADE PERIOD FROM: JANUARY 1, 2015 PERIOOTO: JUNE 30, 2015 3 [1 1/2 INCH] YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFE/PER, CALHOUNCOUNTYJUDGE, 21 / SANNST, 3RD FLOOR, ROOM301, PORTLA VACA TX 77979 BIDS SHOULD 6E SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: STALED B/D- ITEM249, TYPEA LIMESTONE GRADE311 1/2,INCHJ_ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AN THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------------------ SPECIFICATIONS: ITEM 249, TYPE A LIMESTONE, GRADE 3 [1 1/2 INCH] Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY Mff mff PRECINCT 9 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT NAME DATE OF DID: PLEASE LIST ANY EXCEPTIONS 70 SPECIFICATIONS: TELEPHONE aW EMAIL- CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS 771 INVIT BIDDER BID ITEM ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE). GRADE 3:(MIN PI 61 PERIOD FROM: JANUARY 1, 2015 PERIODTO: DUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL] PFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77P7P BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALEDBID- I ITEM249 TYPE S/FLExIBLEPkocESSEUBASEJ, GRADE T.•/MIN PI 61 DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: /0.00 AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------- SPECIFICATIONS: ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3:(MIN PI 6) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY Mff MffAW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE PRINT NAME: BATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS INVITATION TO Big RIBBER BID ITEM ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 PERIODEROM: JANunRY 1, 2015 PERIODTO: JUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, C41HOUN COUNTYJUDGE, 211 SANN ST, TRD FLOOR, ROOM.701, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED GRADEJ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10r00AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - - - - - SPECIFICATIONS: ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 DEPARTMENT.- Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEL/VERY PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS OAP/ A107AW TON TON TON TON PRECINCT 2 SIX MILE AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. TITLE: PRINT NAME: PLEASE LIST ANY EXCEPTIONS 19 SPECUCATIONS: TELEPHONE and DATE OF DID - CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS INVITA I ION TO BID BIDDER BID ITEM ITEM 304, TYPE PE (TOPPING ROCK), PERIOD FROM: JANUARY 1, 2015 pER100TO: JUKE 30, 2015 GRADE 4 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFELFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT:. 10. 00 AM THURSDAY DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ---------------------- SPECIFICATIONS. ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT- DES TINAT/ON DEL/VERY Mff M17AW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SICNATURE TIU- PRINT NAME: DATE OF BITE. PLEASE LIST ANY EXCEPTIONS 10 SPECIFICATIONS: TELEPHONE and EMAIL- CALHOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS INVITATION TO B101 BIDDER BID ITEM ITEM 330, LIMESTONE ROCK ASPHALT PERIOOFROM: JANUARY 1, 2015 PERIODTO: JUKE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, JRD FLOOR, ROOM301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.,00 AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 330, LIMESTONE ROCK ASPHALT Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DES TINAT/ON DEL/VERY Mw 07mw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid AUTHORIZED SIGNATURE TITLE: PRINT NAME DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE ail EMAIL CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS INVITATION TIO Big BIDDER BID ITEM[ITEM 330, TYPE D (PRE -MIX pER100FROM: JANUARY 1, 2015 pERIODTO: DUNE 3D, 2015 ESTONE) YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.•00 AM, THURSDA Y, DEC£MBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. -------------------- SPECIFICATIONS: ITEM 330, TYPED (PRE -MIX LIMESTONE) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEL/VERY Mff IWAW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: PRINT NAME: PLEASE LIST ANY EXCEPTIONS 10 SPECIFICATIONS: TELEPHONE ail DATE OF DID: CALHOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS INVITATION TO Big BIDDER BID ITEM ITEM 332, LIMESTONE ROCK ASPHALT PERIOD FROM: JANUARY 1, 2015 PEIRODTO: JUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUNCOUNTYJUDGE211 SANNST, JRD FLOOR, ROOMJ01, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: /0.•00 AM, THURSDA Y, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------------- SPECIFICATIONS. ITEM 332, LIMESTONE ROCK ASPHALT Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY Mff MITAW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AHfHORIZEO SI&NAIDRE TITLE: PRINT PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and DATE Of BID: CAI.HOUN COUNTY, TEXAS BID SHEET- 1BOAD MATERIALS 71 INVI I ATION TO Big BIDDER BID ITEM ITEM 334, TYPE D, HOT MIX COLD PERIOD FROM: JANUARY 1, 2015 PERIODTO: JUNE 30, 2015 LAID ASPHALT CONCRETE PAVEMENT YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUNCOLINTYJUDG£211 SANNST, 3RD FLOOR, ROOMJOI, PORTIAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID ITEM 334, TYPED HOT MIX COLD LAID ASPHALT CONCRETE PA VEMENT BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: - 10.00AM THURSDAY DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------------------------ SPECIFICATIONS: ITEM 334, TYPED, HOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY M7 Mfffiw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid AUTHORIZED SIGNATURE TITLE PRINT NAME DATE OF BHT: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS INVITATION TO Big BIDDER BID ITEM FLY ASH/BOTTOM ASH (PETCOKE FLY ASH; CFB COMBUSTION ASH) - PERIOD FROM: JANUARY 1, 2015 PERIODTO: JUNE 30, 2015 Hydrated (Product Code - OPF42F) YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: M/CHAEL JPFEIFER, CALHOUN COUNTYJUDG£, 211 SANN ST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID1 FLYASIUBOTTOMAS11(PETCOKEFLYASH CAB I COMBUSTION ASH) Hydrated (Froducf Cade OPF42AJ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBLR 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: FLY ASH/BOTTOM ASH (PETCOKE FLY ASH; CFB COMBUSTION ASH) - Hydrated (Product Code - OPF42F) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions 9EPARTMENT.• DESTINATION DELIVERY Mff IwAff PRECINCT 1 FAIRGROUNDS AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. TITLE: �illillifiVIIII PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and DATE OF CALHOUN COUNTY, TEXAS BID SHEET- 1BOAD MATERIALS BIDDER INVITATION TO Big BID ITEM IFLY ASH PERIOD FROM: JANUARY 1, 2015 PERIOOTO: JUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPF£ff£R, CALHOUNCOUNTYJUDGE, 211 SANN ST, 3RD FLOOR ROOMJ01, PORTLAVACA TX .77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.•00 AM, THURSDA Y, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22,2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSERIBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA TIONS: FLY ASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT. DESTINATION DELIVERY M' IwAff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOR DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE - PRINT NAME: DATE OF PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE alb CALHOUN COUNTY, TEXAS BID SHEET ROAD MATERIALS INVITATION TO Big RIORER BID ITEM BOTTOM ASH PERIOD FROM: .IANUARY 1, 2015 PERIOD TO: DUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, CALHOUNCOUNTYJUDGE211 SANNST 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.•00 AM THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: HONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: BOTTOM ASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions 7EPARTMENT.• DESTINATION DELIVERY Mff mff Aw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: PRINT NAME: DATE OF BID. PLEASE DST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CAIHOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS INVITATION TO Big BIDDER BID ITEM TOP WASH PERIOD FROM: JANUARY 1, 2015 PERIOD% JUKE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTYIUDGE'S OFFICE AT: 10.•00 AM THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: TOP WASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DESTINATION DELIVERY PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOR DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE PRINT NAME- DATE OF DID: PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS 010 SHEET- IROAD MATERIALS INVIT ATION TO Big BIDDER BID ITEM TOPPING PERIOD FROM. JANUARY 1, 2015 PERIODTR: DUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.•00 AM THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: TOPPING Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT; DESTINATION DELIVERY 07 07I PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOR DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZEO SIGNATURE TITLE PRINT NAME: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE aW 11111011121613 ROAD MATERIALS BIB TABULATIONS FOR HE PERIOD Ful CALBOUN COUNTY, TX BID TABULATIONS: LIMESIONE-3/4INCH TO DUST ITEM LIMESTONE-3/4INCH TO DUST DEPARTMENT WU AMOUNT UNIT EIECFPUDIs LOWBLI IT= BEGINNING DATE. ENDING DATE- - PRECINCT1 $25.75 TON - -AWARDEDTHEBID JOHNNIE R GRESHAM 7/l/2014 12MI/2014 PRECINCT $26.50 TON 25 TON MIN - - 4C SERVICES INC' '. 7/1/2014 'lWI12014 PRECINCT 1 $26.75 TON - - QUALITY HOT MIX - 7/1/2014 12/31/2014 PRECINCT $27.30 TON Minimum order 23 tons In bottom dump ImIlme - - CWBAINC 7/1/2014 12/31201AI DEPARTMENT.. NOT AMOUNT UNIT EXCEPTION& LOWBDI TOM BEGINNINGUATE ENDING DATE ' PRECINCT2- $25.50 TON AWARDED THE BID JOHNNIE R GRESHAM 7MI2014 12/3/2014 PRECINCT2 $26.50 TON 25 TON MIN. 4C SERVICES INC 7/1/2014 12/31/2014 PRECINCT2 $26.75 TON QUALITY HOT MIX 711/2014 12/31/2014 PRECINCT2 $27.30 TON Minimumorder23tons inbolte-dumptranera CW&AINC 711/2014 12/31/2014 DEPARTMENT - ILOAMGUT UNIT EXCEPTIONS LOW BID BDDEN BKORIBIGUATE ENDING DATE PRECINGT3 _ $GAO TON NO 810 NO BID 4C SERVICES INC 7/1/2014 12/31/2014 PRECINCT 3.. $26.75 TON AWARDED THE BID JOHNNIE R GRESHAM 7/1/2014 CY312014 PRECINCT $28.50 TON QUALITY HOT MIX 7/1/2014 12/312014 PRECINCT $30.60 TON Mlnlmum order 23bns 1p bottom dump lrailem -CW&AINC 711/2014 1MI12014 DEPARTMENT BBAMDUNI UNIT EXCEPTIONS - LOW B® BIDDEN BEGINNWGRATE ENDING DATE PRECINCT4-P $28.50 TON 25 TON MIN. AWARDED THE BID 4C SERVICES INC 7/1/2014 12/312014 PRECINCT4-P _ $27.25 TON JOHNNIE R GRESHAM 7/12014 12/31/2014 PRECINCT4-P $31.00 TON QUALITY HOT MIX 7112014 lV31=14 PRECINCT4-P $32.20 TON Minimum order 23 tons In bottom dump Belles CW&AINC 7H/2014 12/312014 DEPARTMENT - Big AMOUNT UNIT EXCEPTIONS LOWOM RAIDER BEGINMNGDATE ENDING DATE PRECINCT4-S': $26.50 TON 25TONMIN. AWARDED THE BID 4C SERVICES INC 711QO14 12/312014 PRECINCT4-S $27.25 TON JOHNNIE R GRESHAM 7/12014 12/312014 PRECINCT4-S -. $30.80 TON QUALITY HOT MIX 7/l2014 12/312014 PRECINCT4-S .$31.20 TON Minimum order 23 tons In bottom dump miles CW&AINC 712014 IW312014 Fraley, June BE, 2014 Pegs 1 of 1 CALHOUN COUNTY, TX 010 TABULATIONS: ITEM 2U, TYPE A LIMESTONE. GRADE 3111/2INCH] ITEM ITEM 249, TYPEA LIMESTONE, GRADE 3 (i i/2INCH] DEPARTMENT BWAMOUNT UNIT EXCEPTIONS LOW BBE BOUND BEGINNINLDATE ENMNCDATE PRECINCTI- - $25.95 TON AWARDED THE BID JOHNNIE R GRESHAM 7/12014 12/312014 PRECINCT $26.26 TON QUALITY HOT MIX 7112014 lMln014 PRECINCT ..$20.50 TON 25 TON MIN. 4C SERVICES INC 7/l2014 12/312014 PRECINCT - $26.70 TON Mlnlmum color 23 tons in bottom dump tmllara CW&AINC 7112014 12/312014 DEPARTMENT BBL AMOUNT UNIT '- EXCEPTIONS LDWBN BARER BEGINNING DATE ENNUI DATE PRECINCT2- $25.70 TON AWARDED THE BID JOHNNIE R GRESHAM 7/12014 12/312014 PRECINCT2 $26.26 TON - QUALITY HOT MIX 7/12014 12/312014 PRECINCT2 - $26.50 TON 25 TON MIN. 4C SERVICES INC 7112014 12/312014 PRECINCT2.- $26.70 TON Minimum under 23 tons In bottom dump heifers C W & A INC 7/l2014 12/312014 DEPARTMENT BM AMOUNT UNIT EXCEPTIONS LOWWU BMUER BEGINNING DATE OM91C DATE PRECINCT3 $0.00 TON NO BID NO BID 4C SERVICES INC 71IM014 12212014 PRECINCT3 -.$25.95 TON AWARDED THE DID JOHNNIE R GRESHAM 7/12014 12/312014 PRECINCT3 $29.50 TON QUALITY HOT MIX 7/12014 12/312014 PRECINCT3 $30.20 TON Mlnlmum oolar23 Lena In bosom dumptreilera CW&A INC 7112014 12KH12014 DEPANIMENE WDAMOUNI UNIT EXCEPTIONS LOW DID 10110111 BEGINNINGDATE ENDING DATE PRECINCT4-P $26.50 TON 25 TON MIN. AWARDED THE BID 4C SERVICES INC 71IY2014 12/3/2014 PRECINCT 4.0- $27.45 TON JOHNNIE R GRESHAM 7/12014 12/312014 PRECINCT4-P- - $31.00 TON QUALITY HOT MIX 7/12014 12131/2014 PRECINCT4-P - $32.10 TON Minimum order23 tons In bottom dump trailers CW&AINC 7/12014 12/312014 DEPARTMENT BRIAMOUNI UNIT EXCEPTIONS LOW BID BUM BESDINDICDATE ENDNCOATE PRECINCT4-S $26.50 TON 25 TON MIN. AWARDED THE BID 4C SERVICES INC 7/12014 121312014 PRECINCT4-S- $27.45 TON - JOHNNIE R GRESHAM 7/12014 12/312014 'RECINCT 4-S $30.25 TON QUALITY HOT MIX 7/12014 12/31/2014 'RECINCT4-S $30.86 TON Minimum order 23 tomin bottom dump trailers C W & A INC 7/12014 12131/2014 CALHOUN COUNTY, TX 0I0 TABULATIONS: ITEM 240, TYPE B [FLEXIBLE PROCESSED BASE], GRADE 31MIN PI 61 ITEM ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE X(MINPI 6) DEPARTMENT -.. TAD AMOUNT BAR EXCEPTIONS - LOWDID - mm BEGINNINSDATE- ENUIIISBATE ' PRECINCTI 1$18.50 TON -. MINIMUM ORDER 24 TONS PER LOAD PRIHODA GRAVEL CO 7/1/2014 121$1/2014 PRECINCT -$18.50 TON ' TO THE PRECINCT YARD AWARDEDTHEBID REXCOINC- 711/M14, 12GHI2014 PRECINCTI-- $18.60 TON Minimum order 23 tons In Wtom dump trailers - CW&A INC 7/4/2014 12/312014 DEPARTMENT : BMAMOUNT UNIT EXCEPTIONS LOW 010 BIDDER BEGINNING DATE ENUDICDATE PRECINCT -. $18.50 TON MINIMUM ORDER 24 TONS PER LOAD PRIHODA GRAVEL CO 7/112014 12/31/2014 PRECINCT2 $18.50 TON Minimum order 23 tons In bottom dump lmilers AWARDED THE DID CWBAINC 7112014 12/31/2014 PRECINCT2 -$18.60 TON TO THE PRECINCT YARD REXCO INC 7/1/2014 12/3t2014 DEPARTMENT DID AMOUNT UNIT EXCEPTIONS - IOW BM BIDDER BEGWNINC DATE EMIDATE PRECINCT $19.25 TON MINIMUM ORDER 24 TONS PER LOAD AWARDED THE BID PRIHODA GRAVEL CO 7/1/2014 12GH/2014 PRECINCT '. $21.50 TON TO THE PRECINCT YARD REXCO INC 711QO14 12/31/2014 PRECINCTS $22.10 TON Minimum order 23 tons In bottom dump lrellers CWBAINC 7/1/2014 12/31/2014 DEPARTMENT BID AMOUNT UNIT EXCEPTIONS IOW BM BIDDER BEGMMSDATE ENDINCUATE PRECINCT4-P $19.75 TON MINIMUM ORDER 24 TONS PER LOAD AWARDED THE BID PRIHODA GRAVEL CO W1/2014 12/312014 PRECINCT4-P $21.50 TON TO THE PRECINCT YARD REXCO INC 7/12014 12/312014 PRECINCT4-P - $22.40 TON Minimum order 23 tons in bottom dump lrallers CWBAINC 7112014 12/31t=41 DEPARTMENT BIDAMOUNT UNIT EXCEPTIONS LOW BAD LOW BECNIMNSDATE ENMNGDATE PRECINCT4-8 $16.76 TON TOTHEPRECINCTYARD REXCOINC 7/t/2014 12/31/2014 PRECINCT4-S - $18.75 TON MINIMUM ORDER 24 TONS PER LOAD AWARDED THE BID PRIHODAGRAVELCO 7/1/2014 12/31/2014 PRECINCT 4-S-. $19.00 TON Minimum order 23 tons In bottom dump9ellers CW&AINC 7/1/2014 12/3t/2074 CALHOUN COUNTY, TX BID TABULATIONS: TYPE PIT [TOPPING ROCK), GRADE 4 ITEM - .TYPE PB (TOPPING ROCK), GRADE 4 DEPARTMENT BNIAMOUNL UNIT EXCEPTIONS LOW BM ORDER BEGINNING DATE EMINCUATE PRECINCT 1 - $54.76 TON AWARDEDTHE BID VULCAN MATERIALS CO 7/12014 12131/2014 SW DIVISION PRECINCT - $0.00 TON QUALITY HOT MIX 7/12014 12/31/2014 DEPARTMENT BMAMOUNT UNIT EXCEPTIONS LOW BM om BEGINNINSOATE ENDING DATE PRECINCT $55.50 TON - AWARDED THE BID VULCAN MATERIALS CO 7/12014 12 V2014 SW DIVISION PRECINCT2 $57.00 TON QUALITY HOT MIX 7/12014 12131/2014 DEPABEMELR BM AMOUNT UNIT EXCEPTIONS LOW BID BIDDER BEGINMNS DATE EONS DATE PRECINCT . '$57.00 TON QUALITY HOT MIX 7112014 12/31/2014 PRECINCT - $57.00 TON AWARDED THE BID VULCAN MATERIALS CO 711QG14 12]31/2014 SW DIVISION DEPARTMENT BM AMOUNT UMT EXCEPTIONS IOWBOO No BEGIININSUATE ENOINSDATE PRECINCT4-P $57.00 TON AWARDED THE BID VULCAN MATERIALS CO 711QO14 12/312014 SW DIVISION PRECINCT4-P - $58.00 TON QUALITY HOT MIX 711=14 121312014 DEPARTMENT - BID AMOUNT UNIT EXCEPTIONS LOWBM NAXAN BEGINNINGOATE ENDING DATE PRECINCT4-S $55.50 TON AWARDEDTHEBID VULCAN MATERIALS CO W72014 12/31/2014 SW DIVISION PRECINCT 4-S ,.$57.00 TON QUALITY HOT MIX 7/1/2014 12/312014 CALHOUN COUNTY, TX BIO TABULATIONS: ITEM 3OZ TYPE PE (TOPPING ROCK), GRADE 3 ITEM ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 DEPARTMENT'- -. BE AMOTNE ON EXCEPTIONS LOWBEI BIDDER - BEGINNINGDATE ENOINGOATE PRECINCT $54.75 TONAWARDED THE BID VULCAN MATERIALS CO-7/112014 -IV312014.- - - SW DIVISION - DEPARTMENT - BIDAMMINT UNIT - EXCEPTIONS - IOW BID BIDDER - BESINNINCUATE THERE DATE PRECINCT : $55.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 12/31/2014 - - - SWDIVISION - DEPARTMENT - BID AMOUNT UNIT EXCEPTIONS LBW BE ORDER BEGINNINBDAIE ENDING DATE PRECINCT3 - $57.00 TON AWARDED THE BID VULCAN MATERIALS CO 71V2014 12/3V2014 SW DIVISION DEPARTMENT MOAMOUNT UMT EXCEPTIONS TOWBDI BOBFA BEGINMNS DATE ENDING DATE PRECINCT4-P $57.00 TON AWARDED THE BID VULCAN MATERIALS CO 7/1/2014 12/31/2014 SW DIVISION DEPARTMENT - BE AMOUNT MAT EXCEPTIONS LOW BO BNOFN BEGINNING RATE ENDING DATE PRECINCT4-S_ $55.50 TON AWARDED THE RID VULCAN MATERIALS CO 7/V2014 121312014 SW DIVISION CALHOUN COUNTY, TX BIO TABULATIONS: ITEM 304, TYPE PE [TOPPING ROCK), GRADE 4 ITEM `' ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 DEPARTMENT - BE AMOUNT 181 EXCEPTIONS LOWBIB BENDER UECURING DATE ENDING DATE PRECINCT I $54.75 TON AWARDEDTHE BID VULCAN MATERIALS CO 7/12014 12/31/2014 SW DIVISION DEPARTMENT-BEIAMOTNT BIT EXCEPTIONS LBW BE D111113 BEGINNING DATE HMO DATE PRECINCT $55.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12014 iMI2014 SWDIVISION DEPARTMENT - BOAMOUNT UNIT EXCEPTIONS LOWER BOOM BEGINNING DATE ENDING DATE PRECINCT3. $57.00 TON AWARDEDTHE BID VULCAN MATERIALS CO 7/1/2014 12812014 SW DIVISION DEPARTMENT - BM AMOUNT UNIT EXCEPTIONS 'LBW UW Una BEGINNING DATE ENDINGOATE PRECINCT4-P - $57.00 TON AWARDED THE BID VULCAN MATERIALS CO 7/12014 12/312014 - - SW DIVISION DEPARTMENT BM AMOUNT UNIT EXCEPTIONS LOGIN BUM BEGINNING DATE ENDING DATE PRECINCT4-S $55.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 1213MO14 SW DIVISION CALUOUN COUNTY, TX BID TABULATIONS: ITEM 330, LIMESTONE ROCK ASPHALT ITEM' - ITEM33o, LIMESTONE ROCKASPIIALT DEPARTMENT - BIGAMOUNT UNIT EXCEPTIONS - LOW BID mm .. BEGINNING DATE ENDING DATE - - PRECINCT $74.75 TON - AWARDED THE 810 -. VULCAN MATERIALS CO,I 7/1/20/4 12/31/2014 SW DIVISION . DEPARTMENT - . GID AMOUNT UNIT EXCEPTONS- Low MD BMDEN -BEGINNING DATE ENMIGDATE - PRECINCT ' -. $75.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 121312014 SW DIVISION DEPARTMENT MU AMOUNT UNIT EXCEPTIONS - IOW BIG RUDER BECRNNWGDATE [MANDATE PRECINCTS $77.00 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12014 12/31/2014 SW DIVISION DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW BIG mm BEGINNING DATE ENOINGOATE PRECINCT4-P- $77.00 TON 'AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 12/312014 SW DIVISION DEPARTMENT . 82AMOUNT UNIT EXCEPTIONS IOW BM BIDDER BEGROUNSOATE INMN90ATE PRECINCT4-S_. $75.50 TON AWARDEDTHEBID VULCANMATERIALSCO 7/12014 12/31/2014 SW DIVISION CALBOUN COUNTY, TX BID TABULATIONS: ITEM 330, TYPE 0 [PRE -MIX LIMESTONE) ITEM : ITEM 33o, TYPED (PRE MIX LIMESTONE) DEPARTMENT BMAMOM UNIT - EXCEPUONS IOWRIG BIDDER BEGINNING DAIS ENDINGOATE PRECINCT 1 . $74.75 TON AWARDEOTHE BID VULCAN MATERIALS CO 7/12014 lV312014 SW DIVISION DEPARTMENT .. MOAMOUNT UNIT EXCEPTIONS LOW MD TUIDEN BESPROGDATE EXURBS DATE PRECINCT2$75.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 lV312014 SW DIVISION DEPARTMENT :' BID AMOUNT UNIT EXCEPTIONS LOW BM BIDDER BECNNING DATE ENBRNSOATE PRECINCT $77.00 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 12/31/2014 SW DIVISION DEPARTMENT BID AMOUNT UNIT EXCEPTION LOW BRI BIDDER BEGINNING DATE ENDING DATE PRECINCT4-P $77.00 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 12/312014 SW DIVISION DEPANIMENT 9M AMOUNT UNIT EXCEPTIONS LOW BID mm BESINNINGOATE ENDING DATE PRECINCT4-S $75.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12O14 12/312014 SW DIVISION CALHOUN COUNTY, TX 010 TABULATIONS: ITEM 33Z LIMESTONE ROCK ASPHALT ITEM-ITEM332, LIMESTONE ROCKASPHALT DEPARTMENT DIDAMMM UNIT EXCEPTIONS - LOW BID - MODUI' - - - BEGINNING DATE ENBINSOATE PRECINCT $74.75 TON AWARDED THE BID VULCAN MATERIALS CO: IM/2014 12MU2014 . - SW DIVISION DEPARTMENT BM AMOUNT UNIT EXCEPNONS IOW BM DOUBT BEGINNING DATE ENDING RATE PRECINCT 2. $75.50 TON AWARDED THE BID VULCAN MATERIALS CO 7/1/2014 12/312014 SW DIVISION DEPARTMENT DIOAMDUNT DATE EXCEPUONB LOW BM BIDDER BEGMNINGDATE ENDING DATE PRECINCT `. $77.00 TON AWARDED THE BID VULCAN MATERIALS CO 7112014 12/312014 - SW DIVISION DEPARTMENT DIDAMOUNT UNIT EXCEPTIONS IOW BM BIDDER BEGINNING BATE ENDING DATE PRECINCT4.P $77.00 TON AWARDED THE BID VULCAN MATERIALS CO 7/1/2014 12131/2014 SW DIVISION DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW BM BIDDER BEGINNINGOAIE, ENMNSUATE PRECINCT 4-S.,; $75.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12014 12/312014 SW DIVISION Th..d.y, Jun. 26, 2014 CALHOUN COUNTY, TX 010 TABULATIONS: ITEM 33Q TYPE D, NOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT ITEM ITEM 334, TYPED, HOTMIX COLD LAIDASPHALT CONCRETE PAVEMENT DEPARTMENT 1 DIU AMOUNT UNIT EXCEPTIONS. tOWBM OEM BEGINNING DATE ENDIRGUATE PRECINCT $85.50 TON AWARDED THE BID QUALITY HOT MIX 7/1/2014 IV3112014 DEPARTMENT' BID AMOUNT UNIT EXCEPTIONS LOW BM BUM BEGINNING DATE ENDING DATE PRECINCT2: $86.00 TON AWARDED THE BID QUALITY HOT MIX 7/1/2014 12/312014 DEPARTMENT BIDAMOUNT UNTIE EXCEPTIONS IOW Be BIDDER BEGINNING DATE ELIDING DATE PRECINCT3. $85.50 TON AWARDED THE BID QUALITYHOTMIX 7A/2014 12/312014 DEPARTMENT BUT AMOUNT UNIT EXCEPTIONS - IOW BM BMOEA BEGINNING DATE EMIRATE PRECINCT4-P $86.50 TON AWARDED THE BID QUALITYHOTMIX 7/1/2014 1W312014 DEPARTMENT -DID AMOUNT UNIT EXCEP110118 - LOWBM Dim BEBONINBDAIE ENMBGDATE PRECINCT 4-8 . $86.50 TON AWARDEDTHEBID QUALITYHOTMIX 7/1/2014 ID312014' CALHOUN COUNTY, TX BID TABULATIONS: FLY ASHlBOTTOM ASH (PETCOKE FLY ASK CFB COMBUSTION ASR] - Hydrated (ProduotCode -OPF42F] ITEM FLYASHIBOTTOMASH (PETCOKE FLYASH; CFB COMBUSTIONASH) - Hydrated (Product Code - OPF42F) PRECINCT $10.00 TON ' UNITE PRICE IS FOB FORMOSA CFB PLANT AWARDED THE. BID -LAASH/LIVENGOOD 7/12014 12/312014 - - MGMTSERVICES - DEPARTMENT MOAMOON1 UNIT EXCEPTIONS LOW BID BUM BEMNNINGUATE ENDING DATE PRECINCT - $10.00 TON ' UNITE PRICE IS FOB FORMOSA CFB PLANT AWARDED THE BID LA ASH /LIVENGOOD 7/1/2014 12/312014 MGMTSERVICES DEPARTMENT BM AMOUNT UNIT EXCEPTIONS LOW BM BMMR TEGINNINGUATE ENDING DATE PRECINCT $10.00 TON ' UNITE PRICE IS FOB FORMOSA CFB PLANT AWARDEDTHEBID LAASH7LIVENGOOD 7/1/2014 12/31/2014 MGMTSERVICES DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW UM UNDER BEGINNING DATE ENDING DATE PRECINCT4.P '- $10.00 TON ' UNITE PRICE IS FOB FORMOSA CFB PLANT AWARDED THE BID LA ASH /LIVENGOOD 7H12014 12/312014 MGMTSERVICES DEPARTMENT BM AMOUNT UNIE EXCEPTIONS - LOW BAD MMDER BEGINNINSDATE ENDINGOATE PRECINCT 4-S $10.00 TON -UNITE PRICE IS FOB FORMOSACFR PLANT AWARDED THE BID LAASH/LIVENGOOD 7/1/2014 12/31/2014 MGMTSERVICES Thumulay. dune 26. 2014 Page 1 of CALHOUN COUNTY, TX BID TABULATIONS: PE 5 AGGREGATE ITEM PE 5 AGGREGATE DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW MO mom BEGINNING DATE ENDING DATE PRECINCT $56.75 TON -. AWARDED THE BID VULCAN MATERIALS CO 71V2014 SW DIVISION IW312014 DEPARTMENT BANAMOUNT UNIT EXCEPTIONS LBW BM UMBER BEGINNING DATE ENDING DATE PRECINCT .$57.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12014 SW DIVISION 12/312014 DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW BM BIDDER BEGINNING DATE ENDING DATE PRECINCT - $59.00 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/1/2014 SW DIVISION 12/312014 DEPARTMENT MMAMODNT UNIT EXCEPTIONS LOW BID BIDDEN BEGINNING BATE ENDING DATE PRECINCT4-P$69.00 TON AWAROEDTHEBID VULCAN MATERIALS CO 7/1/2014 12/31/2014 SW DIVISION DEPARTMENT MD AMOUNT UNIT EXCERPTIONS LBW BM BTIMN BEGINNINGBATE ENDINSDATE PRECINCT4-S- $57.50 TON AWARDEDTHEBID VULCAN MATERIALS CO 7/12014 1213MO14 SW DIVISION CALHOUN COUNTY; TX BIB TABULATIONS: OEO&RID: iENSAR TX5, TENSAR TX-130S, ImAR OX-1200, TERRA GRID RX-1200 or EQUIVALENT ITEM GEOGRID: TENSAR 7X5, TENSAR 7X-130S, TENSAR BX-1200, TERRA GRID RX71200_ _ or EQUIVALENT. - - DOARIMENIBM AMDBXE BNQ FXCEPIICNS - - - LBW BM - ma BESINNNSDATE ENSINSAATE - PRECINCT1 $1.220 SOYA TERRA GRID RX 12W- CIA FT X 246 FT(350 BY) - 'AWARDEDTHEBID HANESGEO _ - 7/1/2014 12/31/2014 - PER ROLL - - - - - PRECINCTI $1.250 SV TENSARU 130S GEOORID(13.1 X240)(358 BY); GBoSolulions Inc Corpus 711QO14 �12131/2014 PRICES ARE F.O.B. TO CORPUS CHRISTI Chdsll WAREHOUSE. MATERIAL TO BE UNLOADED BY OTHERS.; SEE NOTES ON THE ATTACHED QUOTATION; PRICES ARE FIRM FOR 30 DAYS FROM BID DATE AND DELIVERY IS MADE 180 DAYS OF BID DATE. PRECINCT $1.325 SV TENSARBX-1200; 74 ROLLS 13.1'X 184'-EXTENDED US FABRICS INC 7/1/2014 12I31O014 (SQUARE NOTES, FREIGHT NOTES AND PRICING NOTE ON YARD) ATTACHED QUOTE; PRICING VALID FOR AT LEAST 30 DAYS 3, 2014 APPROVE SPECIFIACATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR INSECTICIDES FOR MOSQUITO CONTROL FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING JUNE 30, 2015. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD ON MOND" DECEMBER 22, 2014: Peggy Hall, with the Auditor's Office stated there are no changes for these specs. Commissioner Lyssy made a motion to approve specifications and authorize County Auditor to advertise for bids for Insecticides for Mosquito Control for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2015. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II - 202 S. ANN ST. PORT LAVACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — OCTOBER 23, 2014 AGENDA ITEM THURSDAY, OCTOBER 23, 2014 ► Consider and take necessary action to approve specifications and authorize the County Auditor to advertise for bids for Insecticides for Mosquito Control for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2014. (CM) IN 0 Im PE66Y HALL 202 S ANN ST, STE D CRISTINA P TUAlON CANDICEVILLARREAL PORT LAVACA,TENAS11979 LUNNEWRIGHT-DAUM,CPA 1" ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX13611553-4614 ASSISTANT AUDITORS October 23, 2014 Re: INSECTICIDES FOR MOSQUITO CONTROL Please find the following information enclosed. • Return Instructions (Do Not Return with Bid) • Invitation To Bid Form (RETURN this form [return only the original of the Invitation to Bid Form(s)] AND 5 Conies of the Material Safety Data Sheet listing the active ingredients and safety instructions for each insecticide you are bidding on) RETURN the original `Invitation To Bid Form"AND 5 Copies of the Material Safety Data Sheet for each item you are bidding on in a sealed 9 x 12 or larger envelope. (Material Safety Data Sheet details the active ingredients and safety instructions.) r� The outside of the sealed envelope must be marked. "Sealed Bid -Insecticides for Mosquito Control" • All Insecticides for Mosquito Control Bids may be returned in one sealed envelope • If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Insecticides for Mosquito Control. " • Specifications for Insecticides for Mosquito Control (Do Not Return with Bid) • General Conditions of Bidding (Do Not Return with Bid) If you have questions on the Insecticides for Mosquito Control item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct 91: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct #4 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: peggy.hall@calhouncotx.org). KFITIGITUTUM PE60Y RALL 202 S ANN ST, STE R CRISTINA P TUA10N CANDICEVILLARREAL PORT LAVACA,TEXAS 11979 LEANNE WRIGHT-DAUM, CPA 1" ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX (3611553-4614 ASSISTANT AUDITORS October 23, 2014 RETURN INSTRUCTIONS When ♦ w Bid for FOR EACH BID ITEM: Return the following by 10:00 AM, Thursday, December 4, 2014 ► Invitation To Bid Form(s) - Return only the original(s) — no copies ►, - 5 Copies of Material All Insecticides for Mosquito Control Bids may be returned in the same sealed envelope. Do Not Fold any information. Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly marked: Sealed Bid —Insecticides for Mosquito Control. If you send your bid(s) by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Insecticides for Mosquito Control". Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3`d Floor, Room 301 Port Lavaca TX 77979 SPECIFICATIONS FOR INSECTICIDES FOR MOSQUITO CONTROL 1. The County of Calhoun is requesting sealed bids for Insecticides for Mosquito Control as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2015 and Ending June 30, 2015. 3. Bid Items: • Mineral Oil • Malathion • 30-30 ULV • ANY ADDITIONAL INSECTICIDES YOU WISH TO BID ON Please list additional insecticides, if any, your company would like to submit a bid on and their prices on the Invitation To Bid Form. The required number of copies of the Material Safety Data Sheet listing the active ingredients and safety instructions must be included for each insecticide. (Example: Bids turned in for Mineral Oil and Malathion — you would Return the Original of the Invitation To Bid Form AND 5 copies of the Material Safety Data Sheet for Mineral Oil AND 5 copies of the Material Safety Data Sheet for Malathion) Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges roust be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 1 of I GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING lgF, Return: Original "Invitation to Did Form(s)" - Do Not Fold Return: 5 Copies of the Material Safety Data sheets listing the active ingredients and safety instructions for Each Insecticide that is being bid on. Failure to return 5 copies of the Material Safety Data sheets for Each Insecticide will result in your bid(s) being disqualified. A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE — TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Thursday, December 4, 2014. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St Third Floor, Room 301 Port Lavaca TX 77979 I�V Mark the outside of the sealed 9 x 12 or larger envelope: Sealed Bid — Insecticides for Mosquito Control If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Insecticides for Mosquito Control" Page 1 of 4 C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 4, 2014 at 10:00 AM in the Judge's office, 211 S Ann St, 3`d Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Monday, December 22, 2014. 2. BIDS: Bids are for a six (6) month period beginning January 1, 2015 and ending June 30, 2015. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manuall sign ign it. Exceptions may void the bid. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. Page 2 of 4 B. In the event that the deliveries of the supplies or products covered in the bid are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2"d and 0 Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase Orders due dates and Commissioners' Court dates are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. Specifications General conditions to bidding The signed Invitation To Bid Form with bid amount Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 3 of 4 13. PROTEST PROCEDURES: All protests and disputes will be held in Calhoun County, Texas. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St., Ste B Port Lavaca, TX 77979 Phone:361-553-4610 Fax:361-553-4614 Email: cindy.mueller@calhouncotx.org Page 4 of 4 CALHOUN COUNTY, TEXAS - Invitation To Bid Form INSECTICIDES FOR MOSQUITO CONTROL All Calhoun County Precinct JANUARY 1, 2015 thru JUNE 30, 2015 Return this Form and 5 copies of the Material Safety Data Sheets listing the active ingredients & safety instructions for each Insecticide you are listing below: PLEASE TYPE —All information must be legible BID ITEM MINERAL OIL MINERAL OIL MALATHION 30-30 ULV You may list additional if additional space is needed UNIT UNIT PRICE 275 Gal Tote MATERIAL SAFETY DATA SHEETS INCLUDED Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No on that are not listed above. this form as needed. If copies ore made, each nuke must he signed, All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. See Specifications for Insecticides for Mosquito Control and General Conditions of bidding The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions ofsaid bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME OF COMPANY: Authorized Signature & Title: Print Name & Telephone Number: Email: Fax Number: of Bid: List any exceptions to the given bid specifications: Page 1 of 1 CALHOUN COUNTY, TEXAS — Invitation To Bid Form INSECTICIDES FOR • • • CONTROL All CA'Ihoun County Precin* JANUARY 1, 2015 thru JUNE 30, 2015 Return this Form and 5 copies of the Material Safety Data Sheets listing the active ingredients & safety_ instructions for each Insecticide you are listing below: PLEASE TYPE — All information must be legible MATERIAL SAFETY BID ITEM UNIT UNIT PRICE DATA SHEETS INCLUDED Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No You'may list addit%oval insecticides you wish to bid on that are not listed above. If additional sp is ;heeded to list insecticides, you may copy this form as needed. If copies are rziade ,eoch pagemustbe sighed. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. m- See Specifications for Insecticides for Mosquito Control and General Conditions of bidding The undersigned arms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME OF Authorized Signature & Title: Print Name & Title: Telephone Number: Email: List any exceptions to the given bid specifications: Fax Number: Date of Bid: Additional Page if needed �...� �— _ � =,a:. - � «��� \\ ƒf © ��y�% . �..: : «��`°^�- ,r»y :aa:zr . .§.� � � �\�\ \� %J »< Z� 3� J » x y 3� � �� 2« & 3 > � \ ± / � > � r :,::� :� r � <� :» � —� � \��� \ ^U � \� d e. . . . . . ... _ _ __ _ m»� /�f\��«��� «. . . . � \ , ... e � }f� ? 7�� :\� ƒ� � d� °d ± <. « �... . . � . :.a<Tyfm39r+ � r:=:s <\ ® � :� �w ._ .,� a v w 3� y \�� w � x y� w � « 3� «±Iy xv : . � , :« ® . � >�, :«:� - . < ,» m . . . ..... ...:© .«y©n,: . .� *2a= 7». :> : z=, . � : : » 222,E p e ! . � � � » +> � � \� c»±x<t f»� � � � i� � J» =z «� � In the event of Tic Bids, the wlnnin$ bid Is determined per the Texas W.1Government Calhoun County, Texas AWARDED THE BID Cede 262.027(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS For Period Beninnina JUN 1. 2014 and Ending December 31, 2014 BID ITEM- - UNIVAR USA - ADAPCO TARGET SPECIALTY PRODUCTS. .. - UNITPRICE-$6.38Gp $319.ODORUM -. MINERAL OIL-SONPAR SO] UNIT=50GL - - - - UNIT PRICE=$6J4/6L, - - MINERALOIL-CALPAR80 - UNIT =50 GL DRUM - UNIT PRICE=$6.64/GL MINERALOiL- CALPARBO UNIT =2]5 GAL TOTE UNIT PRICE= $9.13/GL MINERALOIL- CAWARSO UNIT=5 GL PAIL UNIT PRICE=$].90/GAL MINERAL OIL-BVA-13 . UNIT=GALLON UNIT PRICE =$50.S]/GL MALATNION-FYFANON ULV UNIT =5 GL PAIL UNIT PRICE= $47.20/Gt MALATNION-FYFANON ULV UNIT=55 GL DRUM UNIT PRICE=$43.41/GL MALATNION-FYFANON ULV UNIT= 2600L TOTE (RETURNABLE TOTE) - UNIT PRICE -$149.921G 30.30 ULV-MASTER LINE KONTROL UNIT=2-2.5CS(2.SGL1G) UNIT PRICE =$64.59/GL 30-30 ULV - PERM-X ULV 30-30 UNIT =SS GL DRUM UNIT PRICE = $66.01/GL - 30-30ULV-PERMA30-30 UNIT=2X2.5 GL CASE UNIT PRICE =SSLUUGAL 30-30 ULV - EVOLVER 3030 UNIT=GALLON PROVELT 56 XRG GRANULES UNIT PRICE = $381.33/BAG (PROVECT SG LARVICIDE) UNIT=BAG/40M 140LBBAG) UNIT PRICE = $34.25/GALLON VECTOFOSI.5ULV UNIT -GALLON. (2.5OR30GAL) - UNIT PRICE _$28.80/GALLON VECTOFO5 1.5 ULV UNIT=GALLON (SSGNUON) In the setntof Tle Bids, the winning bid Is determined per the Texas tend Government Calhoun County, Texas AWARDED THE BID Code262.027(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS Fnr Perind Reninninn July 1- 2014 and Ending December 31. 2014 BID ITEM UNIVAR USA ADAPCO TARGET SPECIALTY PRODUCTS UNIT PRICE =$432.00/CS UNIT PRICE =$432.00/CASE ALTOSID 30 DAY BRIQUETS UNIT=40OPERCASE UNIT=CASE/400 (CASEOF400) - UNIT PRICE =$682.00/CS UNIT PRICE =$682.00/CASE ALTOSIDXRBRIQUETS UNIT=220 PER CASE UNIT= CASE/220(WE OF 220) ALTOSID SR-20(LIQUID LARVICIDE UNIT PRICE=$4,460.00/CASE CONCENTRATE) UNIT=CASE/SGAL (2XZ.SGAL) ALTOSIO A.L.L. SR-5 (LIQUID LARVICIDE UNIT PRICE -$1,001.60/CASE MOSQUITO GROWTH REGULATOR) UNIT=CASE/4GAL (4XIGAU UNIT PRICE = $1,102.20/CAS E ALTOSID PELLETS UNIT =CASE(44 LOS) (2XZ2 LB CASE) UNIT PRICE =$632.00/CASE ALTOSID PELLETS WSP UNIT=CASE/800 (CASEOFSOOPOUCNES) UNIT PRICE _ $326.80/BAG ALTOSIDXR-G UNIT=BAG(40LB5) (40LBBAG) UNIT PRICE = $117.20/BAG AtTOSID SBG UNIT=BAG(40LBS) (40LBBAG) s=$8 UNIT PRICE _ $ 80.]5/GAL ZENIVEXE4%RTU UNIT=GALLON (2X2.5GALLON) UNIT PRICE = $79.80/GAL ZENIVEX E4% RTU UNIT -GALLON (30GALLON) UNIT PRICE = $78.85/GAL ZENIVEX E4% RTU UNIT=GALLON tl20GALLON) UNIT PRICE=$T8.85/GAL ZENIVEXE4%RTU UNIT=GAILON (37SGALLON) - UNIT PRICE =$296.00/GAL ZENIVEX E20% UNIT -GALLON (ZX2.SGALLON) UNIT PRICE = $294.00/GAL ZENIVEX E20% UNIT=GALLON (30GALLON) UNIT PRICE _ $28Z.00/GAL ZENIVEX E20% UNIT=GALLON (120GALLON) UNIT PRICE = $282.00/GAL ZENIVEX EZO% UNIT =GAL LON (215 GALLON) In the avant of Tie Bids, he winning bid Is determined per the Texas total Government Calhoun County, Texas AWARDED THE BID Code 262.027(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS For Period Beginning July 1, 2014 and Ending December 31. 2014 BID ITEM : UNIVAR USA - - - ADAPCO TARGET SPECIALTY PRODUCTS. UNIT PRICE=$34,)5/GL'- PERMANONE4-BNTU - UNIT-2X2.$GLOASE- - UNIT PRICE -$33.04/GL PERMANONE 48 RTU UNIT=30GLDRUM UNITPRICE-$64.74 UNIT PRICE =$64J5/CASE - SUMMIT BNBRIQUETS UNIT =300 PER USE UNIT=CASE/10D (1GG/CASE) UNITPRICE=$3].30 PYROPOS 1.5 ULV VECTOR UNIT=SSGLDRUM UNITPRICE=$31.2]/GALLON BVA-2 LARVICIDE OIL UNIT=GALLON (SS GAUON) UNIT PRICE=$238.58/CS FOURSTAR 45 DAY BRIQUETS UNIT= 200 PER CASE UNIT PRICE=$398.48/CS FOURSTAR 90 DAY BRIQUETS UNIT =200 PER CASE UNIT PRICE=$621.66/CS FOURSTAR 180 DAY BRIQUETS - UNIT=200PERCASE UNIT PRICE =$129.43/GL PERM-X UL 3166 - UNIT -3D GL DRUM UNIT PRICE=$134.74/61 PERM-X UL 3166 - UNIT = 2X2.5 GL ME UNIT PRICE =$18.24/GAL EVOLVER 44 ULV UNIT -GALLON D.S GALLON OR 30GALLON) UNIT PRICE=$1I.65/GAL EVOLVER 44 ULV UNIT=GALLON (SSGALLONO827SGALLON) UNIT PRICE = $1 S0.00/GAL ENVION30.30 UNIT=GALLON UNIT PRICE = $18,14/GAL ENVION RTU UNIT=GALLON (2.501130GAU011) UNIT PRICE =$1].65/GAL ENVION RTU UNIT=GALLON (550R27SGAUON) In the eventof Tle Bids, the winning bid is determined per the Texas Lou] Government Calhoun County, Texas AWARDED THE BID Code E62.027(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS For Period Beginning July 1, 2014 and Ending December 31, 2014 BID ITEM UNIVAR USA ADAPCO TARGET SPECIALTY PRODUCTS AQUALUER20-20 UNITPRICE= $156.25/GAL UNIT GALLON SUSTAIN MBG LARVICIDE UNIT PRICE _ $280.G0/BAG UNIT=BAG/40LM (40LBBAG) APPROVE SPECIFIACATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR ASPHALTS, OILS AND EMULSIONS FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING JUNE 30, 2015. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD ON MONDAY DECEMBER 22, 2014: Peggy Hall, with the Auditor's Office stated that Commissioner Finster asked her that the temperature requirements be added to the RC250. He stated no temperature should be lower than 130 degrees. There is a statement on the specs stating specifications are not being met if the products are not delivered at the required temperatures. Commissioner Lyssy made a motion to approve specifications as they are except take off no higher than 165 degree on the RC250, and authorize County Auditor to advertise for bids for Asphalts, Oils and Emulsions for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2015. Commissioner Finster seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II — 202 S ANN ST PORT LAVACA, TEXAS 77979 (301)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — October 23, 2014 AGENDA ITEM THURSDAY, OCTOBER 23, 2014 ► Consider and take necessary action to approve specifications and authorize the County Auditor to advertise for bids for Asphalts, Oils and Emulsions for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2014. (CM) IN 1 PEDBY HALL 202 S AN TE B CRISTINA P TOUGH CANDICE VILLARREAL PORT LAVACA, TEXAS71979 LEANNE WRIGHT-DAUM, CPA PTASSISTANTAUDITOR TELEPHONE 13611553-4610FAX 13611553-4614 ASSISTANT AUDITORS October 23, 2014 Re: ASPHALTS, OILS AND EMULSIONS Please find the following information enclosed. 0 Return Instructions (Do Not Return with Bid) r� RETURN the original "Invitation To Bid Form"for each item you are bidding on in a sealed 9 x 12 or larger envelope. w The outside of the sealed envelope must be marked. "Sealed Bid Asphalts, Oils and Emulsions" o All Asphalts, Oils & Emulsions Bids may be returned in one sealed envelope • If you send your bid by UPS, FEDEX, etc, the outside of this envelope must he marked "Sealed Bid —Asphalts, Oils & Emulsions." • Specifications for Asphalts, Oils and Emulsions (Do Not Return with Bid) • General Conditions of Bidding (Do Not Return with Bid) If you have questions on the asphalts, oils and emulsions item(s), please contact one of the Commissioners at the following numbers: Roger Gaivan, Commissioner, Precinct #1: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct #4 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Calhoun County Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: pegyy.hall@ealhouncotx.org). PE06YHALL 202 S AN TE D CRISTINA P TUAZON CANDICE VILLARREAL PORT LAVACA, TERM 77979 LEANNE WRIGHT-DAUM, CPA 1"ASSISTANT AUDITOR TELEPHONE (38115584610 FAX 13611553-4614 ASSISTANT AUDITORS October 23, 2014 RETURN INSTRUCTIONS 1 DO NOT ! ) r Submit• ' X 12 or • •+' Return the followina by 10:00 AM. Thursday. December 4. 2014 ► Invitation To Bid Form(s) • All Asphalts, Oils & Emulsions Bids may be returned in the same sealed envelope. x Do Not Fold any information. * Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly marked: "Sealed Bid - Asphalts, Oils & Emulsions". If you send your bids) by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid - Asphalts, Oils & Emulsions". Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS 1. The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct 92, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2015 and ending June 30, 2015. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Materials shall conform to the Texas Highway Department Item 9300 entitled "Asphalt, Oils and Emulsions." (Also see Invitation to Bid form.) The Bid Items are: -Primer Oil **Must Meet All TXDOT Specifications •Item 300, Asphalts, Oils and Emulsions: [AC-51 "*Must Meet All TXDOT Specifications •Item 300, Asphalts, Oils and Emulsions:(RC250) "Must Meet All TXDOT Specifications Temperature must be no lower than 130* and no higher than 1651 -Item 300, Type CRS-2, Emulsified Asphalt (Cationic Rapid Setting) *"Must Meet All TXDOT Specifications Temperature must be no lower than 1501 and no higher than 1801 •Item 300, Type CRS-2P, Emulsified Asphalt (Cationic Rapid Setting) "*Must Meet All TXDOT Specifications Temperature must be no lower than 1501 and no higher than 1801 **TXDOT Specifications include Temperature requirements Specifications are not being met if products are not delivered at the required temperatures. The award of a bid may be voided if specifications are not followed. The bid would then be awarded to the next lowest vendor that met specifications. Pump and hoses are to be furnished by vendor at no extra charge. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges (including freight) must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 1 of 1 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. BIDDING w RETURN: Original of the "Invitation to Bid Form(s)" Do Not Fold A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE — TIME AND DATE: Scaled bids must be in the office of the County Judge by 10:00 AM, Thursday, December 4, 2014. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St 3"d Floor, Room 301 Port Lavaca TX 77979 1�r Mark the outside of the sealed 9xI2 or larger envelope: Sealed Bid - Asphalts, Oils & Emulsions If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid —Asphalts, Oils & Emulsions." C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price Pump and hoses are to be furnished by vendor at no extra charge or shall be included in bid price. AHcharOeS(including freight) must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. Page 1 of 4 E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, December 4, 2014 at 10:00 AM in the Judge's office, 211 S Ann St, 3`d Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Monday, December 22, 2014 during Commissioners' Court. 2. BIDS: Bids are for a six (6) month period beginning January 1, 2015 and ending June 30, 2015. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the Page 2 of 4 number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. All disputes will be held in Calhoun County, Texas. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2"d and 4ch Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase order due dates and Commissioners' Court dates are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 3 of 4 13. PROTEST PROCEDURES: All protests and disputes will be held in Calhoun County, Texas. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 14. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax:361-553-4614 Email: cindy.mueller@calhouncotx.org Page 4 of 4 PLEASE NOTE: On the Invitation To Bid Forms, under Department and Destination columns, the Precincts are not listed in numerical order by Precinct. Precinct 1 Precinct 3 Precinct 4-P Precinct 4-S Precinct 2 Fairgrounds Area Olivia Area Port O'Connor Area Seadrift Area Six Mile Area listedBe very careful when submitting bids. Precinct 2 is last. CALHOUN COUNTY, TEXAS BID SHEET- JASPHALTS, OILS AND EMULSIONS BIDDER BID ITEM IPRIMER OIL JANUARY 1, 2015 JUNE 30, 2015 PERIOD FROM: PERIOD TD: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- PRIMER OA BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM, THURSDA Y, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. PRIMER OIL MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. DESTINATION DELIVERY Mw 07AW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORQED SIGNATUBE TITLE PRINT DATE OF BID: TELEPHONE and EMAIL• CALHOUN COUNTY, TEXAS BID SHEET- JASPHALTS, OILS AND EMULSIONS '[I] L, I F BIDDER BID ITEM AC-57:1 JANUARY 1, 2015 JUNE 30, 2015 PERIOD FROM: PERIODTO: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPF£IFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM J01, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEAL£DB10- FAGS BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: IO:OOAM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - - - - - - SPECIFICATIONS: - - - - - - - - - - - - - - - - - - - - - - - - - - - - AC-5 - - - - - - - - - - - - - MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. 7EPARTMEAIT.• DESTINATION DELIVERY M f //N AW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE PRINT NAME DATE OF PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE alb EMAIL 'CALHOUN COUNTY, TEXAS BID SHEET- JASPHALTS, OILS AND EMULSIONS 111111V BID ITEM IRC250 PERIDOFROM: JANUARY 1, 2015 PERIODTD: JUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL I PFEIFER, CALHOUN COUNTY)UDGE, 211 SANNST, 3RD FLOOR, RO0M301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEAL£DBID- [RC250 BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22,2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. - - - - - - SPECIFICATIONS: - - - - - - - - - - - - - - - - - - - - - - - - - - - - RC250 - - - - - - - - - - - - - MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. 7EPARTMENT. DES TINAT/ON DELIVERY Mff 07PW PRECINCT 1 FAIRGROUNDS AREA FOR DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TIT E PRINT NAME DATE OF PLEASE LIST ANY EXCEPTIONS 10 SPECIFICATIONS: TELEPHONE CALHOUN COUNTY, TEXAS BID SHEET- ASPHALTS, OILS AND EMULSIONS I L, Vll I fill [11 L, � I I BID ITEM ICRS-2 PERIOD FROM: JANUARY 1, 2015 PEXIDDTO: JUNE 30, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHA£L J PF£IF£R, CALHOUN COUNTYJUDGE, 211 SANN ST, JRD FLOOR, ROOMJ01, PORTLA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALEDBID- CRS-2 _; BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. — — — — — — SPECIFICATIONS: — — — — — — — — — — — — — — — — — — — — — — — — — — — — CRS-2 — — — — — — — — — — — — — MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. )6PARTMENT, DESTINATION DELIVERY 07 M fffl& PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. Fi[IIfIrIT �Ib9T Ifl�ll�flIA PRINT PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE DATE OF BID: CALHOUN COUNTY, TEXAS BID SHEET- JASPUALTS, OILS AND EMULSIONS BIDDER BID ITEM CRS-2P JANUARY 1, 2015 JUNE 30, 2015 PERIOD FROM: PERIOD TD: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIPER, CALHOUN COUNTYJUDGE, 2l l SANN ST, 3RD FLOOR, ROOM301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: S£AL£D BID- BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM, THURSDAY, DECEMBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: MONDAY, DECEMBER 22, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. _ _ _ _ _ _ SPECIFICATIONS: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ CRS-2P _ _ _ _ _ _ _ _ _ _ _ _ _ MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. DEPARTMENT. DESTINATION DEL/VERY bw M jA' PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOR DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. fAll I i Id iiN 9111`319> MVA]I PRINT NAME: DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECFlCATIONS- TELEPHONE 0 EMAIL awc CALHOUN COUNTY, TX 010 TABULATIONS: PRIMER OIL ITEM PRIMER OIL DEPARTMENT BE AMOUNT BAR EXCEPTIONS LOW BOT mm BEGINNING RATE ENDING DATE PRECINCT $3.0591 GALLON AE-P; All prices ere based on SONgallons minimum Awarded the Bids CLEVELAND ASPHALT 7H/2014 1213112014. - delirmi Cali for smaller quantity pnms. Demurrage PRODUCTS INC - - Charge: $80.00parhrown2free has. _ PRECINCT I $3.0900 GALLON CommalratelCWP; Minimum tanker delivery 5,000 Awarded the Bid P2 EMULSIONS 7/1/2014 12/31/2014 gallons. Demurrage $75 per hour (First 2 hours free) 'Purchased in concentrated form and then diluted with water at a 7 to 1 to results in a per gallon ad. of $0.39 PRECINCT $3.1500 GALLON AEP-'5,000 Gallon Mlnimum Order Delivered MARTIN ASPHALT CO 711/2014 12/3112014 DEPARTMENT BRIAMOUNT UNIT EXCIPTIONS LOWBOT BMW BEGINNING DATE DRUM DATE PRECINCT $3,0591 GALLON AE-P; All plums are based on 5000 gallons minimum Awarded the Bid CLEVELAND ASPHALT 7/1/2014 12/3112014 delivery. Cali for smaller quantity paces.Demurrage PRODUCTS INC Charge: $60.00 per hr after 2 free his. PRECINCT2 $3,0900 GALLON Commitrat.ICWP; Minimum tanker de11very-5,000 Awarded the Bid P2 EMULSIONS 7/1/2014 12/3V2014 gallons. De..1.9. $75 per he., (First 2 hour. East 'Purchased in ...related form and then diluted with water ata7to l rate results in a per gallon prim of 50.39 PRECINCT $3.1500 GALLON AEP-'S,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/l=14 12131/2014 DEPARTMENT BMAMOUNL UNIT EXCEPTIONS LOW BID B®DEB - BEMNNWGOATE ENONGOAN PRECINCT $3.0591 GALLON AE-P; All prices are based on 5000 gallons minimum Awarded the BM CLEVELAND ASPHALT - 7/1/2014 12131/2014 delivery. Call for smallerquanlity prices. Demurrage PRODUCTS INC Charge: $80.00 per hr an., 2 free bar. PRECINCT $3.0900 GALLON C.nentrate/CN/P; Minlmum tanker delromy-5,00o Awarded the Bid P2 EMULSIONS 7/1/2014 12/31/2014 gallons. Damning. $75 pa, ho.. (First 2 hours tree) 'Purchased In concentrated form and then diluted with water at a 7 to 1 rate results In a per gallon pdm of $0.39 PRECINCT $3.1600 GALLON AEP -- 6,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 71V2014 1213112014 ITEM PRIMER OIL DEPARTMENT BID AMOUNT UNT EXCEPTIONS WIN BIB BMW BEGINNING DATE BURNS DATE PRECINCT4-P $3.0591 GALLON AE-P; All prke. are has" on 6000 gagon. minimum Awarded the Bid CLEVELAND ASPHALT 7/1/2014 12MV2014 delivery. Cali for smaller quantity pdms. Demuna9e PRODUCTS INC Charge: $80.Oo per hr after 2 free his. PRECINCT4-P $3.0900 GALLON CommatralerOWP; Minimum tanker delMery-5,000 Awarded The Bid P2 EMULSIONS 7/1/2014 12/3W014 gallons. Demurrage, $75 path... (First 2 hours free) 'Purchased In commutated form and than dlluled with ware, at a 7 to irate results in. ..... Ilan prim of $0.39 PRECINCT4-P $3.1500 GALLON AEP -' 5,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/1/2014 12/3112014 DEPARTMENT BMAMBUNT UNIT EXCEPTIONS LOW BM Bum BEGINNING DATE ENOINGOATE PRECINCT4-S $3.0591 GALLON AE-P; All priors are based on 5000gallons minimum Awarded the Bid CLEVELAND ASPHALT 7/1/2014 12/3112014 delivery. Cell Imanaller quantity prlces.Demurrage PRODUCTS INC Charge: $80.00 par hr ago, 2 free his PRECINCT4-S $3.0900 GALLON Cro enb8lelCVJP; Mlnimum tanker delivery-5,000 Awarded the Bid P2 EMULSIONS 7/1/2014 12/3112014 gallons. Demurrage $75 per hour (First 2 hours free) 'Pumhased in concentrated form and than diluted w11h .is, at a 7 to 1 to results In a pergallon price of $0.39 PRECINCT4-S $3.1500 GALLON AEP-'5,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/1/2014 12/3112014 CALHOUN COUNTY, TX BID TABULATIONS: AC-5 ITEM AC-5 DEPARTMENT BO AMOUNT UNIT EXCEPTIONS LBW BUT BODED BEGINNING DATE TRANSLATE PRECINCT - $2.7200 GALLON 5.000 Gallon Madame Order Delivered -' Awarded The mid MARTIN ASPHALT CO 7/1/2014 12/31/2014 PRECINCT $3.8091 GALLON All prices are based on 5,000 gallons minimum delNery. - CLEVELANDASPHALT 7/1/2014 12/312014 _ Call Warangal quantity paws. Demurmge Charge: PRODUCTS INC - - $80.00 p.,haur.ft.,2 free hours DEPARTMENT BID AMOUNT BEST EXCEPTIONS LOW BID BIDDER BEGINNING DATE [SURROGATE PRECINCT $2,7200 GALLON 5,000 Gallon Minimum Order Delivered Awarded the Bid MARTIN ASPHALT CO 7/1/2014 12/31/2014 PRECINCT $3.8091 GALLON Ali prices ere based on 5,0009allons minimum delivery. CLEVELAND ASPHALT 7/1/2014 12/31/2014 Call for smaller quantity prices. Demurrage Charge: PRODUCTS INC $80. 0 pet h.ur aft.,2 flee hours DEPARTMENT BD AMOUNT UNIT EXCEPTIONS LOW BID BUDDER BEGINNING DATE ENANGDATE PRECINCT $2.7200 GALLON 5.000 Gallon Minimum Order Dolomed Awarded the Did MARTIN ASPHALT CO 7/12014 12/31/2014 PRECINCT $3,8091 GALLON All pulses are based on 5,000 gallons minimum delivery. CLEVELANDASPHALT 7/12014 12/31/2014 Callfarsmalircmaeftypdws. Dememgs Charge: PRODUCTS INC $80.00 perhaur after 2 free hours DEPARTMENT BOAMOUNI UHT EXCEPTIONS LOW BLI BMDER BEGINNING DATE ENANGDATE PRECINCT 4-P $2.7200 GALLON 5.000 Gallon Minimum Order Delivered Awarded the Bid MARTIN ASPHALT CO 7/112014 12/3V2014 PRECINCT4-P $3.8091 GALLON All pubes are based on 5,D00 gallons minimum delNery. CLEVELANDASPHALT 7/112014 12/3112014 Call fotsmalierquaniily preens. Demurrage Charge: PRODUCTS INC $80.00 iftmumrafter 2 free boo DEPARTMENT UOAMOUNT UNIT EXCEPTIONS LBW BID ORDER BEGINNING DATE ENDINGUATE PRECINCT 4-8 $2,7200 GALLON 5,000 Gallon Minimum Order Buttered Awarded the Bid MARTIN ASPHALT CO 7/112014 12/3112014 PRECINCT4-S $3.8091 GALLON All pdcesare based on 5,000 gallons minimum delivery. CLEVELAND ASPHALT 7/1/2014 12/3112014 Call for smaller quantity prices. Dempnage Charge: PRODUCTS INC $80.00 par hoof after 2 Lee hours Monday. June 30.2014 Page 1 of 1 CALHOUN COUNTY, TX BID TABULATIONS: BC250 ITEM RC25o DEPARTMENT Big AMOUNT UHT EXCEPTIONS IBA BO BONN BECINNINSUATE BROOKS DATE PRECINCTI $3.6700 GALLON 5,000 Gallon Minimum Order Delivered Awarded the Old MARTIN ASPHALT CO 7/1/2014 IW3112014 PRECINCT $3.9591 GALLON All pdwsam based on5,000 gallons minimum delivery. CLEVELAND ASPHALT 7/112014 12/3112014 Cailforsmallergaentitypflces. Demurfage Charge: PRODUCTS INC $80.00 per he after 2 free hrs. DEPARTMENT BE AMOUNT UNIT EXCEPTIONS IBA BIT ORDER BEGINHXG BATE TNOINSDATE PRECINCT $3.6700 GALLON 5,000 Gallon Minimum Order Delivered Awarded the Old MARTIN ASPHALT CO 71V2014 12/3112014 PRECINCT $3.9591 GALLON All press ere based on 5,000 1a11ans minimum delivery. CLEVELAND ASPHALT 71V2014 12/3V2014 Call for smaller quantity pdws. Demurrage Charge: PRODUCTS INC $80.00 pet hr alter 2 free her. DEPARTMENT BEAMOONT UHT EXCEPTIONS LOW BID BIDDER BEGINNING DATE ENOINGDATE PRECINCT $3.6700 GALLON 5.000 Gallon Minimum Oscar Delivered Awarded the Bid MARTIN ASPHALT CO 7/V2014 12/31/2014 PRECINCT $3.9591 GALLON All priors are based an 5,000gallons minimum delNery. CLEVELAND ASPHALT 7/1/2014 12/312014 Call far smelt¢r quanllty prises. Demurrage Charge: PRODUCTS INC $80.00 per In alter 2 free hrs. DEPARTMENT AN AMOUNT UHT EXCEPTIONS LOW Ben BMW BEGINNING DATE ENOINGDATE PRECINCT4-P $3.6700 GALLON 5,000 Gallon Minimum Order Delivemd Awarded the Bid MARTIN ASPHALT CO 7/1/2014 12/312014 PRECINCT4-P $3,9591 GALLON All press are based on 5,000 gallons minimum delivery. CLEVELAND ASPHALT VV2014 12/31/2014 Ca1110rsma8mgaan9ty"Ices. Demunage Charge: PRODUCTS INC $80.00 par drum, 2 free hrs. DEPARTMENT Big AMOUNT UHT EXCEPTIONS LOW BID ORDER BEGINNING DATE ENDINGUATE PRECINCT 4-S $3.6700 GALLON 6.000 Gallon Minimum Omer Delivered Awarded the Bid MARTIN ASPHALT CO 7/112014 12/3112014 PRECINCT4-8$3.9591 GALLON All prices are based on 5,000 gallons minimum delivery. CLEVELANDASPHALT 7/112014 12/3112014 Cellfrrsmallergaaniily prices. Demurrage Chame: PRODUCTS INC $80.00 par matter 2 has hrs. CALHOUN COUNTY, TX BID TABULATIONS: CBS-21" ITEM CRS-2P DEPARTMENT EAMOUNT UHT EXCEPTIONS LBW BD BIDDER BE61KNW60ATE ENOIN60ATE .PRECINCTI $2.8391 GALLON All pricer,. am based on. 5,000 gallons minimum delivery. fhe Bid Avanded - CLEVELAND ASPHALT 7/1/2014 1213112014 - - Call for straterquantity pnws. Demurrage charge: - PRODUCTS INC- $B0.00 per Mager 2 free has - - - PRECINCT $2.8600 GALLON 6.000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/1/2014 12/3112014 DEPARTMENT BDAMOUNI UHT EXCEPTIONS LOW BID BIDDER - BEGINNING DATE [HUMILIATE PRECINCT $2,8391 GALLON All those am based on 5,000 gallons minimum delivery. Awarded the But CLEVELAND ASPHALT 7/1/20/4 1213V2014 Callfarsmalarquanlitypdws. Demurrage charge: PRODUCTS INC $80.00 perhr alter 2 free has PRECINCT $2.8600 GALLON 5,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/1/2014 1213112014 DEPARTMENT BE AMOUNT UHT EXCEPTIONS LOW BID BIDDER DEGINXHGOATE ENDING DATE PRECINCT $2.8391 GALLON All prices are based on 5,000 gallons minimum very. deli Awarded the Bid CLEVELANDASPHALT 7/1/2014 12/3112014 Cali for smaller quantity paws. Demurrage charge: PRODUCTS INC $80.00 per hr after 2 free has PRECINCT $2.8600 GALLON 5,000 Galan Minimum Order Delivered MARTIN ASPHALT CO 7/112014 1213V2014 DEPARTMENT BDAMOUNT UHT EXCEPTIONS LOW GD BIDDER BE6WNINGUATE ENDING DATE PRECINCT4-P $2.8391 GALLON All prices are based an 5,000 gallans minimum delNery. Awarded the Bid CLEVELAND ASPHALT 711/2014 1213112014 Cali for smut., quantity pdwe. Demurrage charge: PRODUCTS INC $80.00 per In after 2 free has - PRECINCT4-P $2.8600 GALLON 6p00 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/1/2014 1213112014 DEPARTMENT BID AMOUNT UHT EXCEPTIONS LOWBD BIDDER BECINNHBDAEE ENDING DATE PRECINCT4-S $2.8391 GALLON Allpriecamebasedon5,000g.11maminlmum delivery. Awarded the BM CLEVELANDASPHALT 7/1/2014 1213IMOI4 Caffimerrallerqurudd,pricas. Demurrage charge: PRODUCTS INC $80.00 per hr after 2 free has. PRECINCT4-S $2.8600 GALLON 5,000 Gallon Minimum Order Delivered MARTIN ASPHALT CO 7/V2014 1213V2014 Monday, June 30, 2014 Page 1 of 1 CALHOUN COUNTY, TX BID TABULATIONS: CBS-2 ITEM CRS-2 DEPARTMENT DD AMOUNT UNN EXCEPTIONS IOWID BIDDER BEGINNING DACE ENGHS DATE PRECINCT $2.2600 GALLON 5,000 Gallon Minimum Order Delivered Awarded the Bid MARTIN ASPHALT CO 7/1/2014 IV3112014 PRECINCT $2.3091 GALLON Alli paces am basetl an 5,000 galons minimum deli... CLEVELANDASPHALT 7/1/2014 12131/2014 Ca111aramalarquantiypnws. D.murragecharge: PRODUCTS INC $80.00 per hr aller 2 free hrs. DEPARTMENT BD AMOUNT UNIT EXCEPTIONS IOW BD BIDDER BECHNINGOATE MINGDATE PRECINCT $2,2600 GALLON 5,000 Gotten Minimum Order Delivered Awarded the Bld MARTIN ASPHALT CO 7/1/2014 12/3112014 PRECINCT $2.3091 GALLON Alll paces are based on 5,000 gallons minimum deliver. CLEVELANDASPHALT 7/1/2014 12/3112014 Callforsmalierquentityphwa. Dome ... gecharge: PRODUCTS INC $80.00 per Meter 2 free hrs. DEPARTMENT MANHUNT UNII EXCEPTIONS LOW BD BIDDER BEGINNING DATE ENDING DATE PRECINCT $2.2600 GALLON 5.000 Gallon Minimum Order Delivered Awarded the Bid MARTIN ASPHALT CO 711/2014 12/310014 PRECINCT3 $2.3091 GALLON Ant farm, are based an 5,000 gallons minimm mill CLEVELANDASPHALT 7/1/2014 12/31/2014 Call mrsmater..amity pd... Deng artio.h.m.: PRODUCTS INC $80.00 per order 2 free hrs. DEPARTMENT BDAMOUNT UNIT EXCEPTIONS IOW BD ODDER BEGINNING DATE ENDINGDATE PRECINCT4-P $2.2600 GALLON 5,000 Gallon Minimum Older Delivered Awarded the Did MARTIN ASPHALT CO 7/1/2014 12/31=14 PRECINCT4-P $2.3091 GALLON A111 priors are based an 5,000 gallons minimum deliver. CLEVELAND ASPHALT 7/1/2014 12131QO14 Call for member quantity phws. Demurrage charge: PRODUCTS INC $80.00 per hr.liar 2 free Ma. DEPARTMENT BD AMOUNT UHT EXCEPTIONS LOW BD BIDDER BESINNIN60ATE URGING DATE PRECINCT4-S $2.2600 GALLON 5,000 Gallon Minimum Order Delivered Awarded the Bid MARTIN ASPHALT CO 7/1/2014 121=014 PRECINCT4S $2.3091 GALLON A111 paws are based an 5,000 gallons minimum deliver. CLEVELAND ASPHALT 7/1/2014 12/3112014 Cali for smaller quantity prices. Demurrage change: PRODUCTS INC $80.00 par hr after 2 free hrs. APPROVE SPECIFIACATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR PRESCRIPTION DRUGS FOR THE CALHOUN COUNTY INDIGENT PROGRAM FOR THE PERIOD BEGINNING JANUARY 1, 201S AND ENDING JUNE 30, 2015. BIDS WILL BE DUE THURSDAY, DECEMBER 4, 2014 AND CONSIDERED FOR AWARD ON MONDAY DECEMBER 22, 2014: Peggy Hall with the Auditor's Office stated there are no changes for these specs. This is the County Indigent Program where HEB is the only one that bids for the prescriptions. Commissioner Lyssy made a motion to approve specifications and authorize County Auditor to advertise for bids for Prescription Drugs for the Calhoun County Indigent Program for the period beginning January 1, 2015 and ending June 30, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Monday, December 22, 2015. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX 11- 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE - PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — October 23, 2014 AGENDAITEM TRURSDAY, October 23, 2014 ► Consider and take necessary action to approve specifications and authorize the County Auditor to advertise for bids for Prescription Drugs for the Calhoun County Indigent Program for the period beginning January 1, 2015 and ending December 31, 2015. Bids will be due Thursday, December 4, 2014 and considered for award on Thursday, December 11, 2014. & A> Pi � h1111Ul�e Mr i PECCY HALL 202 S ANN ST, STE B CRISTINA TUAZON CANDICE VILLARREAL PORT LAVACA, TFNAS 11979 LEANNE WRIGHT-DAUM, CPA PTASSISTANT AUDITOR TELEPHONE 13611553-4610FAN13611553.4614 ASSISTANT AUDITORS October 23, 2014 Re: Prescription Drugs for the Calhoun County Indigent Program January 1, 2015 thru December 31, 2015 Calhoun County is accepting bids for Prescription Drugs for: ► Calhoun County Indigent Program The "BID PACKAGE" consists of the following: • Letter to Vendor • Calhoun County General Conditions of Bidding • Invitation To Bid Form • Copy of Section Four, Page 10 of the CIHCP Handbook — Prescription Drugs • Current Fees � The Prescription Drugs Invitation to Bid Form (page 1 &2) must be returned in a Sealed 9 x 12 or larger envelope. DO NOT FOLD BID r The outside of the sealed envelope or box must be marked. - "Sealed Bid — Prescription Drugs -Indigent Program" If you send your bid by UPS, FEDEi, etc, the otoside of this envelope or box most be marked: "Sealed Bid -Prescription Drogs-Indigent Program" If you would like to send additional information on your product(s), please send 3 copies (One original and two copies) If you have questions regarding the Bid Package, please contact: Peggy Hall Assistant Auditor 202 S. Ann St, Ste B Port Lavaca TX 77979 Telephone: 361-553-4610 Email: peg y.hall ,calhouncotx.org GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING AND THE SPECIFICATIONS MAY RESULT IN THE BID BEING DISQUALIFIED. The County of Calhoun is requesting sealed bids for Prescription Drugs for the following: • Calhoun County Indigent Program See Invitation To Bid Fonn The bid shall be in effect for a period of twelve (12) months beginning January 1, 2015 and ending December 31, 2015. BIDDING ® SUBMIT: Return the Prescription Drugs Invitation To Bid Form (page 1&2) If you would like to send other information, please send 3 copies (Original and 2 copies) A. All bids must be on the Prescription Drugs Invitation to Bid Form furnished by the County Auditor's Office and must be written in ink or by typewriter. B. TIME AND DATE: Formal bids must be in the office of the County Judge on or before 10:00 AM, Thursday, December 4, 2014. The clock in the County Judge's office is the of clock that will be used in determining the time that a bid is received and the time that bids will be opened An early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or entailed bids. All BIDS ARE DUE on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St 3d Floor, Room 301 Port Lavaca TX 77979 OF Mark the outside of the sealed 9 x 12 or larzer envelope with the name of the bid item. If you send your bid by UPS, FedEx, etc, the outside of this envelope or box must be marked. "Sealed Bid — Prescription Drugs -Indigent Program" Page 1 of 4 C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show total unit price. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. If exceptions are noted, this may void the bid. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids: 10:00 AM, Thursday, December 4, 2014, Calhoun County Courthouse, County Judge's Office, 3`d Floor, Room 301, Port Lavaca TX 77979. Bids will be considered for award on Thursday, December 11, 2014 during Commissioners' Court. 2. BIDS: Bids are for a twelve (12) month period, beginning January 1, 2015 and ending December 31, 2015. 3. BID FORMS: The Prescription Drugs Form(s) must be signed and dated by an officer (or employee) who is authorized to sign for the business. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, they must be listed on the Prescription Drugs Form(s). Exceptions may void the bid. 5. TAXES: The County is exempt from the Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. Page 2 of 4 DELIVERIES: Upon any breach of this agreement, the County reserves the right to proceed against the successful vendor and/or the surety on his bond for any and all damages and costs occasioned by the breach. All disputes concerning this bid will be determined by Commissioners' Court or their designated representative(s). All disputes will be held in Calhoun County, Texas. 8. BILLING: All bills are subject to approval by the Auditor's office. County Indigent Payments: Approval for payment of all invoices will be made once the invoices are submitted to the County Auditor's office by Memorial Medical Center and approved by Commissioners' Court during their last meeting of the month (4`h Thursday) (date is subject to change). Payment will then be made by Memorial Medical Center after the 1" of the following month. 9. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 10. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Invitation to Bid Form 2. General Conditions of Bidding 3. Copy of Section Four, Page 10 of the CIHCP Handbook 4. Letter awarding the bid B. In case of conflict, the specifications and general conditions shall be controlling. 11. PROTEST PROCEDURES: All disputes or protests will be held in Calhoun County, Texas. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. Page 3 of 4 The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 12. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone:361-553-4610 Fax:361-553-4614 cindy.mueller@calhouncotx.org C. To request information regarding the bid packages, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall, Assistant Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax:361-553-4614 peggy.hallna,calhouncotx.org Page 4 of 4 CALHOUN COUNTY, TEXAS - INVITATION TO BID JANUARY 1, 2015 Thru DECEMBER 31, 2015 Return this Form (page 1 &2)(Do Not Fold) Bids Due by 10:00 AM, Thursday, December 4, 2014 • Calhoun County Indigent Program 190' NET COST to be computed in accordance with the Department of State Health Services, County Indigent Health Care Program Handbook, Payment Standard for Prescription Drugs. (Section Four, Page 10, from the DSHS Handbook attached — Handbook may be updated at various times during the year) Fill in appropriate blanks Net Cost: Generic--) AWP Minus 50% LESS Additional Discount - Minimum Amount Additional Discount PLUS Plus Dispensing Fee, if any ($3.00 maximum) Total Discount Percentage off of AWP (Minimum is 50%) Net Cost: Name Brand--) AWP Minus 15% LESS Additional Discount - Minimum Amount Additional Discount PLUS Plus Dispensing Fee, if any ($3.00 maximum) Total Discount Percentage off of AWP (Minimum is 15%) SPECIFICATIONS: ® CIHCP Handbook will be followed unless noted in specifications. ® The formula taken from Section Four, Page 10 of the CIHCP Handbook will be used for the Calhoun County Indigent Program less any additional discounts, if any given. (See attached copy of Section Four, Page 10 of the CIHCP Handbook) ®All charges must be included in bid price (as allowed by the CIHCP Handbook or Calhoun County). ® Pharmacy benefits will be limited to a maximum of three {3) prescriptions monthly not exceeding S30 a month. ® Only eeneric drugs will be Daid for by the Indigent Program, unless eeneric drugs are not available. ® No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form (exceptions may void your bid). ® "Average Wholesale Pricing" will be made available to Calhoun County. Calhoun County may audit the billing at any time. Each monthly billing will include the following: • Pharmacy Name & Address • Date • Patient Name & Address Physician Name • New m• Refill, Quantity, R%# • Drug Name (Only Generic unless generic is not available) • AWP AMOUNT • PRICE THAT IS CHARGED TO CALHOUN COUNTY(INCLUDE CALCULATION & FEE) No Person has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 1 of 2 Calhoun County, Invitation To Bid Form, Prescription Drugs, County Indigent Program (continued) *CALHOUN COUNTY will use the below formula taken from Section Four, Page 10 of the CIHCP Handbook less any additional discounts, if any are given. MAXIMUM OF 3 PRESCRIPTIONS NOT EXCEEDING $30 A MONTH Prescription Drugs: This service includes up to three prescription drugs per month. New and refilled prescriptions count equally toward this three prescription drugs per month total. Drugs must be prescribed by a physician or other practitioner within the scope of practice under law. The quantity of each prescription depends on the prescribing practice of the Physician and the needs of the patient. *Payment Standard: Use the following information and formula 6 Utilizing any pharmaceutical company's database that provides average wholesale pricing, look -up the drug's 11-digit NDC number and the quantity dispensed to determine the average wholesale price (AWP). Net Cost is: Generic prescription drugs is AWP minus 50% Brand name prescription drugs is AWP minus 15% • The drug dispensing fee is $3.00 • The formula for computing the TDSHS Payable is: Net Cost + drug dispensing fee = TDSHS Payable Example: Prescription is written for 34 generic tablets AWP for 25 tablets is $100.00. 1. $100.00 divided by 25 = $4.00 per tablet 2. $4.00 per tablet x 34 tablets (prescribed quantity) _ $136.00 3. $136.00 - $68.00 (50% for generic) _ $68.00 4. $68.00 + $3.00 (dispensing fee) _ $71.00 TDSHS Payable • A payment amount may be negotiated with the provider for: Prescription compound drugs, Prescription drugs not found in any pharmaceutical database, or Prescription drugs that do not have an NDC number The undersigned affirms that they are duty authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any otherperson engaged in this type of business prior to the official opening of this bid. Company: Authorized Signature & Title: _ Print Name & Title: Telephone Number: Email: Contact Person & Contact Info: Fax Number: Date of Bid: List any exceptions to the given bid specifications: Page 2 of 2 SECTION FOUR SERVICE DELIVERY Page 10 Basic Health Care Services (continued) This service includes up to three prescription drugs per month. New and Prescription refilled prescriptions count equally toward this three prescription drugs per Drugs month total. Drugs must be prescribed by a physician or other practitioner within the scope of practice under law. The quantity of each prescription depends on the prescribing practice of the physician and the needs of the patient. Payment Standard. Use the following information and formula. • Utilizing any pharmaceutical company's database that provides average wholesale pricing, look -up the drug's 11-digit NDC number and the quantity dispensed to determine the average wholesale price (AWP). • Net Cost for: o Generic prescription drugs is AWP minus 50% o Brand name prescription drugs is AWP minus 15% The drug dispensing fee is $3.00. • The formula for computing the TDSHS Payable is: Net Cost + drug dispensing fee = TDSHS Payable Example: Prescription is written for 34 generic tablets AWP for 25 tablets is $100.00. 1. $100.00 divided by 25 = $4.00 per tablet 2. $4.00 per tablet x 34 tablets (prescribed quantity) = $136.00 3. $136.00 - $68.00 (50%for generic) = $68.00 4. $68.00 + $3.00 (dispensing fee) = $71.00 TDSHS Payable • A payment amount may be negotiated with the provider for: o Prescription compound drugs, o Prescription drugs not found in any pharmaceutical database , or o Prescription drugs that do not have an NDC number. RHC services must be provided in a freestanding or hospital -based rural Rural Health health clinic and provided by a physician, a physician assistant, an Clinic (RHC) advanced practice nurse (including a nurse practitioner, a clinical nurse Services specialist, and a certified nurse midwife), or a visiting nurse. Payment Standard: Use the Rate per Visit in the "Medicare -Approved Rural Health Clinic Rates" included in Appendix A. January2012 (January 1, 2014 thru December 31, 2014) FOR PRESCRIPTION DRUGS For the Calhoun County Indigent Program Calhoun County Indigent Program: Current bid is held by HEB Pharmacy Total Discount Percentage: Generic Drugs = 78% Total Generic Effective Rate AWP Minus 50% less additional discount 28% Plus $1.89 ($1 dispense fee and $0.89 administrative fee) Brand Name Drugs = 18.5%Total Discount Rate AWP Minus 15% less additional discount 3.5% Plus $1.89 ($1 dispense fee and $0.89 administrative fee) CONTRACT BETWEEN SOUTHERN HEALTHCARE PARTNERS AND THE CALHOUN COUNTY ADULT DETENTION CENTER. CURRENT CONTRACT ENDS DECEMBER 22, 2014 AND PER ARTICLE VI OF THE CONTRACT WILL AUTOMATICALLY RENEW FOR ADDITIONAL ONE-YEAR TERM UNLESS WRITTEN NOTICE IS GIVEN TO TERMINATE: Michelle Velasquez with the Calhoun County Adult Detention Center stated they would like to stay with Southern Healthcare Partners for another year and add 5 hours a week for the nurse which will increase their monthly base fee by $800 a month which would still be in their budget. Commissioner Lyssy asked how they were doing as far as the cost pool. Michelle answered by stating the cost pool is $30,000 and right now they are at $16,000 with three quarters of the year through so far. Commissioner Lyssy made a motion to approve Contract between Southern Healthcare Partners and the Calhoun County Adult Detention Center and authorize County Judge to sign. Current Contract ends December 22, 2014 and per article VI of the contract will automatically renew for additional one-year term unless written notice is given to terminate. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. AMENDMENT#1 TO HEALTH SERVICES AGREEMENT This AMENDMENT #1 to Health Services Agreement dated November 19, 2013, between Calhoun County, Texas (hereinafter referred to as "County"), and Southern Health Partners, Inc., d/b/a SHP Vista Health Management, Inc., a Delaware Corporation, (hereinafter referred to as "SHP"), with services commencing on January 1, 2014, is entered into as of this _ day of , 2014. WITNESSETH: WHEREAS, County and SHP desire to amend the Health Services Agreement dated November 19, 2013, between County and SHP. NOW THEREFORE, in consideration of the covenants and promises hereinafter made, the parties hereto agree as follows: Section 2.1 is hereby replaced in its entirety by the following: 2.1 Staffing. SHP shall provide medical and support personnel reasonably necessary for the rendering of health care services to inmates at the Jail as described in and required by this Agreement. County acknowledges that SHP will not provide medical staff on SHP-designated holidays, and there will be an allowance for a reasonable number of absences for medical staff vacation and sick days. County and SHP agree that, effective January 1, 2015, the on -site nurse staffing plan will increase to a new average schedule of twenty hours per week (covering weekdays). Section 6.1 is hereby replaced in its entirety by the following: 6.1 Term. This Agreement shall commence on January 1, 2014. The term of this Agreement shall end on December 31, 2015, and shall be automatically extended for additional one-year terms, subject to County funding availability, unless either party provides written notice to the other of its intent to terminate at the end of the period. Section 7.1 is hereby replaced in its entirety by the following: 7.1 Base Compensation. Effective January 1, 2015, County will compensate SHP based on the twelve-month annualized price of $107,883.00 during the term of this Agreement, payable in monthly installments. Monthly installments during the term of this Agreement based on the twelve-month annualized price of $107,883.00 will be in the amount of $8,990.25 each. SHP will bill County approximately thirty days prior to the month in which services are to be rendered. County agrees to pay SHP prior to the tenth day of the month in which services are rendered. In the event this Agreement should commence or terminate on a date other than the first or last day of any calendar month, compensation to SHP will be prorated accordingly for the shortened month. Section 7.3 is hereby re-inserted and replaced in its entirety by the following: 7.3 Future Years' Compensation. The amount of compensation (i.e., annual base price and per diem rate as defined in Sections 7.1 and 7.2, respectively) to SHP shall be subject to annual price increase at the beginning of each contract year, with the exception of the first renewal period effective January 1, 2015, through December 31, 2015, for which there shall be no overall renewal percentage increase on the contract. County does hereby acknowledge that the amount of base compensation to SHP shall increase effective January 1, 2015, coinciding with an increase in the number of nurse staffing hours provided by SHP, to the new twelve-month annualized amount of $107,883.00. SHP shall provide written notice to County, within 90 days of renewal, of the amount of annual compensation increase requested for subsequent renewal periods effective on or after January 1, 2016, or shall otherwise negotiate mutually agreeable terms with County prior to the beginning of each annual renewal period. IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal authority to do so. CALHOUN COUNT., TX( )Az Michael J. Pfeifer Calhoun County Judge Date: ) L'f J) la ATTEST: Date: SOUTHERN HEALTH PARTNERS, INC. SVX3/ , d/b/a SHP VISTA HEALTH MANAGEMENT, INC. ........... 1, BY: op Jeffrey A. Reasons, Chief Executive Officer 2 C�~ Date: 2 CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II- 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE -- PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — OCTOBER 23, 2014 AGENDAITEM THURSDAY, OCTOBER 23, 2014 ► Discuss and take necessary action regarding the contract between Southern Healthcare Partners and the Calhoun County Adult Detention Center. Current contract ends December 31, 2014 and per Article VI of the contract will automatically renew for additional one-year terms unless written notice is given to terminate. (RM) The attached Amendments include Option A and Option B. Option A includes the additional 5 hours a week for the nurse. This allows her to work in the jail a total of 20 hours a week. This Option A has an additional cost increase of $9,663.00 a year (805.25 per month). This will bring our current annual cost to $107,883.00 with the same $30,000 cost pool. We believe this is our best option of the two. The SHP nurse has saved us many trips to MMC ER both while working in the jail and by being on call. Without her assisstance we would have had to take more inmates to the hospital that did not have urgent medical needs then we have had to take. Option B will keep the same 15 hours for the SHP nurse a week at the same rate. We feel it would be more beneficial to the County to have the nurse work 5 more hours a week while still staying in budget. We look forward to continue working with SHP and are resolving issues with the Jails bills being paid in a timely manner, receiving a monthly cost bill summary and receiving more trainings as are provided in the original agreement. Rachel Martinez Jail Administrator and Michelle Velasquez Asst. Jail Administrator A ob 21USIM 0=0 I Aft ■ For OPTION A AMENDMENT #1 TO HEALTH SERVICES AGREEMENT This AMENDMENT #1 to Health Services Agreement dated November 19, 2013, between Calhoun County, Texas (hereinafter referred to as "County"), and Southern Health Partners, Inc., d/b/a SHP Vista Health Management, Inc., a Delaware Corporation, (hereinafter referred to as "SHP"), with services commencing on January 1, 2014, is entered into as of this _ day of , 2014. WITNESSETH: WHEREAS, County and SHP desire to amend the Health Services Agreement dated November 19, 2013, between County and SHP. NOW THEREFORE, in consideration of the covenants and promises hereinafter made, the parties hereto agree as follows: Section 2.1 is hereby replaced in its entirety by the following: 2.1 Staffing. SHP shall provide medical and support personnel reasonably necessary for the rendering of health care services to inmates at the Jail as described in and required by this Agreement. County acknowledges that SHP will not provide medical staff on SHP-designated holidays, and there will be an allowance for a reasonable number of absences for medical staff vacation and sick days. County and SHP agree that, effective January 1, 2015, the on -site nurse staffing plan will increase to a new average schedule of twenty hours per week (covering weekdays). Section 6.1 is hereby replaced in its entirety by the following: 6.1 Term. This Agreement shall commence on January 1, 2014. The term of this Agreement shall end on December 31, 2015, and shall be automatically extended for additional one-year terms, subject to County funding availability, unless either party provides written notice to the other of its intent to terminate at the end of the period. Section 7.1 is hereby replaced in its entirety by the following: 7.1 Base Compensation. Effective January 1, 2015, County will compensate SHP based on the twelve-month annualized price of $107,883.00 during the term of this Agreement, payable in monthly installments. Monthly installments during the term of this Agreement based on the twelve-month annualized price of $107,883.00 will be in the amount of $8,990.25 each. SHP will bill County approximately thirty days prior to the month in which services are to be rendered. County agrees to pay SHP prior to the tenth day of the month in which services are rendered. In the event this Agreement should commence or terminate on a date other than the first or last day of any calendar month, compensation to SHP will be prorated accordingly for the shortened month. Section 7.3 is hereby re-inserted and replaced in its entirety by the following: 7.3 Future Years' Compensation. The amount of compensation (i.e., annual base price and per diem rate as defined in Sections.7.1 and 7.2, respectively) to SHP shall be subject to annual price increase at the beginning of each contract year, with the exception of the first renewal period effective January 1, 2015, through December 31, 2015, for which there shall be no overall renewal percentage increase on the contract. County does hereby acknowledge that the amount of base compensation to SHP shall increase effective January 1, 2015, coinciding with an increase in the number of nurse staffing hours provided by SHP, to the new twelve-month annualized amount of $107,883.00. SHP shall provide written notice to County, within 90 days of renewal, of the amount of annual compensation increase requested for subsequent renewal periods effective on or after January 1, 2016, or shall otherwise negotiate mutually agreeable terms with County prior to the beginning of each annual renewal period. IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal authority to do so. ATTEST: CALHOUN COUNTY, TX BY: Date: SOUTHERN HEALTH PARTNERS, INC. d/b/a SHP VISTA HEALTH MANAGEMENT, INC. BY: Jeffrey A. Reasons, Chief Executive Officer Date: C�Ti�[i ► :. Amendment #1 Jail Medical Services & Prescription Drugs OPTION B AMENDMENT#1 To HEALTH SERVICES AGREEMENT This AMENDMENT #1 to Health Services Agreement dated November 19, 2013, between Calhoun County, Texas (hereinafter referred to as "County"), and Southern Health Partners, Inc., d/b/a SHP Vista Health. Management, Inc., a Delaware Corporation, (hereinafter referred to as "SHP"), with services commencing on January 1, 2014, is entered into as of this _ day of , 2014. WITNESSETH: WHEREAS, County and SHP desire to amend the Health Services Agreement dated November 19, 2013, between County and SHP. NOW THEREFORE, in consideration of the covenants and promises hereinafter made, the parties hereto agree as follows: Section 6.1 is hereby replaced in its entirety by the following: 6.1 Term. This Agreement shall commence on January 1, 2014. The term of this Agreement shall end on December 31, 2015, and shall be automatically extended for additional one-year terms, subject to County funding availability, unless either parry provides written notice to the other of its intent to terminate at the end of the period. Section 7.3 is hereby re-inserted and replaced in its entirety by the following: 7.3 Future Years' Compensation. The amount of compensation (i.e., annual base price and per diem rate as defined in Sections 7.1 and 7.2, respectively) to SHP shall be subject to annual price increase at the beginning of each contract year, with the exception of the first renewal period effective January 1, 2015, through December 31, 2015, for which there shall be no overall renewal percentage increase on the contract. SHP shall provide written notice to County, within 90 days of renewal, of the amount of annual compensation increase requested for subsequent renewal periods effective on or after January 1, 2016, or shall otherwise negotiate mutually agreeable terms with County prior to the beginning of each annual renewal period. IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal authority to do so. ATTEST: Date: CALHOUN COUNTY, TX BY:. Date: SOUTHERN HEALTH PARTNERS, INC. d/b/a SHP VISTA HEALTH MANAGEMENT, INC. BY: Jeffrey A. Reasons, Chief Executive Officer Date: Ili Prescription Drugs HEALTH SERVICES AGREEMENT THIS AGREEMENT between Calhoun County, Texas (hereinafter referred to as "County"), and Southern Health Partners, Inc., d/b/a SHP Vista Health Management, Inc., a Delaware corporation, (hereinafter referred to as "SHP"), is entered into as of the _ day of _, 201_. Services under this Agreement shall commence on Desember_1fa74"" r ,5�41q 2944, and shall continue through Deeemtrerl'S-l�, in acc?o dance with Section 6.1. CeLWr-6ar3+izoI`E WITNESSETH: WHEREAS, County is charged by law with the responsibility for obtaining and providing reasonably necessary medical care for inmates or detainees of the Calhoun County Adult Detention Center facility (hereinafter called "Jail") and, WHEREAS, County and Sheriff desire to provide for health care to inmates in accordance with applicable law; and, WHEREAS, the County, which provides funding as approved by the Calhoun County Commissioners' Court for the Jail, desires to enter into this Agreement with SHP to promote this objective; and, WHEREAS, SHP is in the business of providing correctional health care services under contract and desires to provide such services for County under the express terms and conditions hereof. NOW THEREFORE, in consideration of the mutual covenants and promises hereinafter made, the parties hereto agree as follows: ARTICLE I: HEALTH CARE SERVICES. 1.1 General En. -gement. County hereby contracts with SHP to provide for the delivery of all medical, dental and mental health services to inmates of Jail. This care is to be delivered to individuals under the custody and control of County at the Jail, and SHP enters into this Agreement according to the terms and provisions hereof. 1.2 Scope of General Services. The responsibility of SHP for medical care of an inmate commences with the booking and physical placement of said inmate into the Jail. The health care services provided by SHP shall be for all persons committed to the custody of the Jail, except those identified in Section 1.7. SHP shall provide and/or arrange for all professional medical, dental, mental health and related health care and administrative services for the inmates, regularly scheduled sick call, nursing care, regular physician care, medical specialty services, emergency medical care, emergency ambulance services when medically necessary, medical records management, pharmacy services management, administrative support services, and other services, all as more specifically described herein. z SHP shall be financially responsible for the costs of all physician and nurse staffing, over-the-counter medications, medical supplies, on -site clinical lab procedures, medical hazardous waste disposal, office supplies, forms, folders, files, travel expenses, publications, administrative services and nursing time to train officers in the Jail on various medical matters. SHP's financial responsibility for the costs of all prescription pharmaceuticals, all x-ray procedures (inside and outside the Jail), all dental services (inside and outside the Jail) and all medical and mental health services rendered outside the Jail will be limited by an annual cost pool described in Section 1.5 of this Agreement. Costs for all prescription pharmaceuticals, all x-ray procedures (inside and outside the Jail), all dental services (inside and outside the Jail) and all medical and mental health services rendered outside the Jail in excess of the annual cost pool limit shall be the financial responsibility of the County, or shall not otherwise be the financial responsibility of SHP. 1.3 Specialty Services. In addition to providing the general services described above, SHP by and through its licensed health care providers shall arrange and/or provide to inmates at the Jail specialty medical services to the extent such are determined to be medically necessary by SHP. In the event non -emergency specialty care is required and cannot be rendered at the Jail, SHP shall make arrangements with County for the transportation of the inmates in accordance with Section 1.9 of this Agreement. 1.4 Emergency Services. SHP shall arrange and/or provide emergency medical care, as medically necessary, to inmates through arrangements to be made by SHP. 1.5 Limitations On Costs - Cost Pool. SHP shall, at its own cost, arrange for medical services for any inmate who, in the opinion of the Medical Director (hereinafter meaning a licensed SHP physician), requires such care. SHP's maximum liability for costs associated with all prescription pharmaceuticals, all x-ray procedures (inside and outside the Jail), all dental services (inside and outside the Jail) and all medical and mental health services for inmates rendered outside of the Jail will be limited by a pool established in the amount of $30,000.00 in the aggregate for all inmates in each year (defined as a twelve-month contract period) of this Agreement. If the costs of all care as described in this Section 1.5 exceed the amount of $30,000.00 in any year, SHP will either pay for the additional services and submit invoices supporting the payments to the County along with an SHP invoice for one hundred percent (100%) of the costs in excess of $30,000.00 or, in the alternative, will refer all additional qualifying invoices to County for payment directly to the provider of care. For all invoices payable to SHP as reimbursement for pool excess costs, such amounts shall be payable by County within thirty days of the SHP invoice date. For purposes of this Section 1.5, the pool amount will be prorated for any contract period of less or more than twelve months. i] If the costs of all care as described in this Section 1.5 are less than $30,000.00 in any year (defined as a twelve-month contract period), SHP will repay to County eighty percent (80%) of the balance of unused cost pool funds up to the $30,000.00 annual limit. County acknowledges that, at the end of each contract period, the cost pool billing will remain open for approximately sixty days in order to allow reasonable time for processing of additional claims received after the new contract period begins and prior to issuing any such refund to County for unused cost pool funds. Specifically, the cost pool cut-off will be mid -February based on a contract period schedule ending in mid -December each year. SHP will continue to process cost pool payments applicable to the prior contract period through mid -February and apply those amounts toward the prior year's cost pool limit. Any additional cost pool charges received subsequent to the cut-off date which are applicable to the prior contract period will either be rolled over into the pool for the current contract period or be referred to County for payment directly to the provider of care. The intent of this Section 1.5 is to define SHP's maximum financial liability and limitation of costs for all prescription pharmaceuticals, all x-ray procedures (inside and outside the Jail), all hospitalizations, all dental services (inside and outside the Jail) and all other medical and mental health services rendered outside the Jail. 1.6 Iniuries Incurred Prior to Incarceration; Pregnancy. SHP shall not be financially responsible for the cost of any medical treatment or health care services provided to any inmate prior to the inmate's formal booking and commitment into the Jail. Furthermore, SHP shall not be financially responsible for the cost of medical treatment or health care services provided outside the Jail to medically stabilize any inmate presented at booking with a life threatening injury or illness or in immediate need of emergency medical care. Once an inmate has been medically stabilized and committed to the Jail, SHP will, commencing at that point, then become responsible for providing and/or arranging for all medical treatment and health care services regardless of the nature of the illness or injury or whether or not the illness or injury occurred prior or subsequent to the individual's incarceration at the Jail. An inmate shall be considered medically stabilized when the patient's medical condition no longer requires immediate emergency medical care or outside hospitalization so that the inmate can reasonably be housed inside the Jail. SHP's financial responsibility for such medical treatment and health care services shall be in accordance with, and as limited by, Sections 1.2 and 1.5 of this Agreement. It is expressly understood that SHP shall not be responsible for medical costs associated with the medical care of any infants born to inmates. SHP shall provide 4 and/or arrange for health care services to inmates up to, through, and after the birth process, but health care services provided to an infant following birth, other than those services that may be delivered in the Jail prior to transport to a hospital, shall not be the financial responsibility of SHP. In any event, SHP shall not be responsible for the costs associated with performing or furnishing of abortions of any kind. 1.7 Inmates Outside the Facilities. The health care services contracted in the Agreement are intended only for those inmates in the actual physical custody of the Jail and for inmates held under guard in outside hospitals or other medical facilities who remain in official custody of the Jail. Inmates held under guard in outside hospitals or other medical facilities are to be included in the Jail's daily population count. No other person(s), including those who are in any outside hospital who are not under guard, shall be the financial responsibility of SHP, nor shall such person(s) be included in the daily population count. Inmates on any sort of temporary release or escape, including, but not limited to inmates temporarily released for the purpose of attending funerals or other family emergencies, inmates on escape status, inmates on pass, parole or supervised custody who do not sleep in the Jail at night, shall not be included in the daily population count, and shall not be the responsibility of SHP with respect to the payment or the furnishing of their health care services. The costs of medical services rendered to inmates who become ill or who are injured while on such temporary release or work -release shall not then become the financial responsibility of SHP after their return to the Jail. This relates solely to the costs associated with treatment of a particular illness or injury incurred by an inmate while on such temporary release. In all cases, SHP shall be responsible for providing medical care for any inmate who, after return to the Jail, presents to SHP medical staff on -site at the Jail to the extent such care can be reasonably provided on -site, or SHP shall assist with arrangements to obtain outside medical care as necessary. The costs of medical services associated with a particular illness or injury incurred by an inmate while on temporary release or work -release may be the personal responsibility of the inmate, or covered by workers' compensation, medical insurance, accident insurance, or any other policy of insurance which may provide payment for medical and hospital expenses. In the absence of adequate insurance coverage, such costs may, at the election of the County, be applied toward the annual cost pool described in Section 1.5, but shall not otherwise be the financial responsibility of SHP. Persons in the physical custody of other police or other penal jurisdictions at the request of County, by Court order or otherwise, are likewise excluded from the Jail's population count and shall not be the responsibility of SHP for the furnishing or payment of health care services. w; 1.8 Elective Medical Care. SHP shall not be responsible for providing elective medical care to inmates, unless expressly contracted for by the County. For purposes of this Agreement, "elective medical care" means medical care which, if not provided, would not, in the opinion of SHP's Medical Director, cause the inmate's health to deteriorate or cause definite harm to the inmate's well-being. Any referral of inmates for elective medical care must be reviewed by County prior to provision of such services. 1.9 Transportation Services. To the extent any inmate requires off -site non - emergency health care treatment including, but not limited to, hospitalization care and specialty services, for which care and services SHP is obligated to arrange under this Agreement, County shall, upon prior request by SHP, its agents, employees or contractors, provide transportation as reasonably available provided that such transportation is scheduled in advance. When medically necessary, SHP shall arrange all emergency ambulance transportation of inmates in accordance with Section 1A of this Agreement. ARTICLE II: PERSONNEL. 2.1 Staffing. SHP shall provide medical and support personnel reasonably necessary for the rendering of health care services to inmates at the Jail as described in and required by this Agreement. County acknowledges that SHP will not provide medical staff on SHP-designated holidays, and there will be an allowance for a reasonable number of absences for medical staff vacation and sick days. 2.2 Licensure Certification and Registration of Personnel. All personnel provided or made available by SHP to render services hereunder shall be licensed, certified or registered, as appropriate, in their respective areas of expertise as required by applicable Texas law. 2.3 County's Satisfaction with Health Care Personnel. If County becomes dissatisfied with any health care personnel provided by SHP hereunder, or by any independent contractor, subcontractors or assignee, SHP, in recognition of the sensitive nature of correctional services, shall, following receipt of written notice from County of the grounds for such dissatisfaction and in consideration of the reasons therefor, exercise its best efforts to resolve the problem. If the problem is not resolved satisfactorily to County, SHP shall remove or shall cause any independent contractor, subcontractor, or assignee to remove the individual about whom County has expressed dissatisfaction. Should removal of an individual become necessary, SHP will be allowed reasonable time, prior to removal, to find an acceptable replacement, without penalty or any prejudice to the interests of SHP. 6 2.4 Use of Inmates in the Provision of Health Care Services. Inmates shall not be employed or otherwise engaged by either SHP or County in the direct rendering of any health care services. 2.5 Subcontracting and Delegation. In order to discharge its obligations hereunder, SHP shall engage certain health care professionals as independent contractors rather than as employees. County consents to such subcontracting or delegation. As the relationship between SHP and these health care professionals will be that of independent contractor, SHP shall not be considered or deemed to be engaged in the practice of medicine or other professions practiced by these professionals. SHP shall not exercise control over the manner or means by which these independent contractors perform their professional medical duties. However, SHP shall exercise administrative supervision over such professionals necessary to insure the strict fulfillment of the obligations contained in this Agreement. For each agent and subcontractor, including all medical professionals, physicians, dentists and nurses performing duties as agents or independent contractors of SHP under this Agreement, SHP shall provide County proof, if requested, that there is in effect a professional liability or medical malpractice insurance policy, as the case may be, in an amount of at least one million dollars ($1,000,000.00) coverage per occurrence and five million dollars ($5,000,000.00) aggregate. 2.6 Discrimination. During the performance of this Agreement, SHP, its employees, agents, subcontractors, and assignees agree as follows: a. None will discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. b. In all solicitations or advertisements for employees, each will state that it is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. ARTICLE III REPORTS AND RECORDS 3.1 Medical Records. SHP shall cause and require to be maintained a complete and accurate medical record for each inmate who has received health care services. Each medical record will be maintained in accordance with applicable laws 7 and County's policies and procedures. The medical records shall be kept separate from the inmate's confinement record. A complete legible copy of the applicable medical record shall be available, at all times, to County as custodian of the person of the patient. Medical records shall be kept confidential. Subject to applicable law regarding confidentiality of such records, SHP shall comply with Texas law and County's policy with regard to access by inmates and Jail staff to medical records. No information contained in the medical records shall be released by SHP except as provided by County's policy, by a court order, or otherwise in accordance with the applicable law. SHP shall, at its own cost, provide all medical records, forms, jackets, and other materials necessary to maintain the medical records. At the termination of this Agreement, all medical records shall be delivered to and remain with County. However, County shall provide SHP with reasonable ongoing access to all medical records even after the termination of this Agreement for the purposes of defending litigation. 3.2 Regular Reports by SHP to County. SHP shall provide to County, on a date and in a form mutually acceptable to SHP and County, monthly statistical reports relating to services rendered under this Agreement. 3.3 Inmate Information. Subject to the applicable Texas law, in order to assist SHP in providing the best possible health care services to inmates, County shall provide SHP with information pertaining to inmates that SHP and County mutually identify as reasonable and necessary for SHP to adequately perform its obligations hereunder. 3.4 SHP Records Available to County with Limitations on Disclosure. SHP shall make available to County, at County's request, records, documents and other papers relating to the direct delivery of health care services to inmates hereunder. County understands that written operating policies and procedures employed by SHP in the performance of its obligations hereunder are proprietary in nature and shall remain the property of SHP and shall not be disclosed without written consent. Information concerning such may not, at any time, be used, distributed, copied or otherwise utilized by County, except in connection with the delivery of health care services hereunder, or as permitted or required by law, unless such disclosure is approved in advance writing by SHP. Proprietary information developed by SHP shall remain the property of SHP. 3.5 County Records Available to SHP with Limitations on Disclosure. During the term of this Agreement and for a reasonable time thereafter, County shall provide SHP, at SHP's request, County's records relating to the provision of health care services to inmates as may be reasonably requested by SHP or as are pertinent to the investigation or defense of any claim related to SHP's conduct. Consistent with applicable law, County shall make available to SHP such inmate medical records as are S maintained by County, hospitals and other outside health care providers involved in the care or treatment of inmates (to the extent County has any control over those records) as SHP may reasonably request. Any such information provided by County to SHP that County considers confidential shall be kept confidential by SHP and shall not, except as may be required by law, be distributed to any third party without the prior written approval of County. ARTICLE IV: SECURITY 4.1 General. SHP and County understand that adequate security services are essential and necessary for the safety of the agents, employees and subcontractors of SHP as well as for the security of inmates and County's staff, consistent with the correctional setting. County shall take all reasonable steps to provide sufficient security to enable SHP to safely and adequately provide the health care services described in this Agreement. It is expressly understood by County and SHP that the provision of security and safety for the SHP personnel is a continuing precondition of SHP's obligation to provide its services in a routine, timely, and proper fashion. 4.2 Loss of Equipment and Supplies. County shall not be liable for loss of or damage to equipment and supplies of SHP, its agents, employees or subcontractors unless such loss or damage was caused by the negligence of County or its employees. 4.3 Security During Transportation Off -Site. County shall provide prompt and timely security as medically necessary and appropriate in connection with the transportation of any inmate between the Jail and any other location for off -site services as contemplated herein. ARTICLE V: OFFICE SPACE, EQUIPMENT, INVENTORY AND SUPPLIES 5.1 General. County agrees to provide SHP with reasonable and adequate office and medical space, facilities, equipment, local telephone and telephone line and utilities and County will provide necessary maintenance and housekeeping of the office space and facilities. 5.2 Delivery of Possession. County will provide to SHP, beginning on the date of commencement of this Agreement, possession and control of all County medical and office equipment and supplies in place at the Jail's health care unit. At the termination of this or any subsequent Agreement, SHP will return to County's possession and control all supplies, medical and office equipment, in working order, reasonable wear and tear excepted, which were in place at the Jail's health care unit prior to the commencement of services under this Agreement. 4 5.3 Maintenance and Replenishment of Equipment. Except for the equipment and instruments owned by County at the inception of this Agreement, any equipment or instruments required by SHP during the term of this Agreement shall be purchased by SHP at its own cost. At the end of this Agreement, or upon termination, County shall be entitled to purchase SHP's equipment and instruments at an amount determined by a mutually agreed depreciation schedule. 5.4 General Maintenance Services. County agrees that it is proper for SHP to provide each and every inmate receiving health care services the same services and facilities available to, and/or provided to, other inmates at the Jail. ARTICLE VI. TERM AND TERMINATION OF AGREEMENT fe 11Z0 ,y 6.1 Term. This Agreement shall commence on . The initial term of this Agreement shall end on December16 , 2014, and shall be automatically extended for additional one-year terms, subject to County funding availability, unless either party provides written notice to the other of its intent to terminate at the end of the period. 6.2 Termination. This Agreement, or any extension thereof, may be terminated as otherwise provided in this Agreement or as follows: a. Termination by agreement. In the event that each party mutually agrees in writing, this Agreement may be terminated on the terms and date stipulated therein. b. Termination by Cancellation. This Agreement may be canceled without cause by either party upon sixty (60) days prior written notice in accordance with Section 9.3 of this Agreement. C. Annual Appropriations and Funding. This Agreement shall be subject to the annual appropriation of funds by the Calhoun County Commissioners' Court. Notwithstanding any provision herein to the contrary, in the event funds are not appropriated for this Agreement, County shall be entitled to immediately terminate this Agreement, without penalty or liability, except the payment of all contract fees due under this Agreement through and including the last day of service. 6.3 Responsibility for Inmate Health Care. Upon termination of this Agreement, all responsibility for providing health care services to all inmates, including inmates receiving health care services at sites outside the Jail, shall be transferred from SHP to County. 9 ARTICLE VII. COMPENSATION. 7.1 Base Compensation. County will pay to SHP the annualized price of $98,220.00 during the initial term of this Agreement, payable in monthly installments. Monthly installments during the initial term of this Agreement will be in the amount of $8,185.00 each. SHP will bill County approximately thirty days prior to the month in which services are to be rendered. County agrees to pay SHP prior to the tenth day of the month in which services are rendered. In the event this Agreement should commence or terminate on a date other than the first or last day of any calendar month, compensation to SHP will be prorated accordingly for the shortened month. 7.2 Increases in Inmate Population. County and SHP agree that the annual base price is calculated based upon an average daily inmate population of up to 80. If the average daily inmate population exceeds 80 inmates for any given month, the compensation payable to SHP by County shall be increased by a per diem rate of $1.50 for each inmate over 80. The average daily inmate resident population shall be calculated by adding the population or head count totals taken at a consistent time each day and dividing by the number of counts taken. The excess over an average of 80, if any, will be multiplied by the per diem rate and by the number of days in the month to arrive at the increase in compensation payable to SHP for that month. In all cases where adjustments become necessary, the invoice adjustment will be made on the invoice for a subsequent month's services. For example, if there is an average population for any given month of 85 inmates, resulting in an excess of five (5) inmates, then SHP shall receive additional compensation of five (5) times the per diem rate times the number of days in that month. The resulting amount will be an addition to the regular base fee and will be billed on a subsequent monthly invoice. This per diem is intended to cover additional cost in those instances where minor, short-term changes in the inmate population result in the higher utilization of routine supplies and services. However, the per diem is not intended to provide for any additional fixed costs, such as new fixed staffing positions that might prove necessary if the inmate population grows significantly and if the population increase is sustained. In such cases, SHP reserves the right to negotiate for an increase to its staffing complement and its contract price in order to continue to provide services to the increased number of inmates and maintain the quality of care. This would be done with the full knowledge and agreement of the Jail Administrator, Sheriff and other involved County officials, and following appropriate notification to County. 7.3 Fut Years' Compensation. T unt of com ensatiot�'(i,., annual defi in Sections 7.1 and 7.2, respectively) to SHP base price and per diem s shall increase at th e ' ning of`--eAth-eGntraQtjear. The amount of compensation shall increa y two percent (2%) for the renewal peso f€ectivd December 16, 2014, W and by two perc t (2%) for the rerieWal �eried�effective December 16, 2015. SHP shall provide written otice to Co of the amount of compensation increase requested for renewal pen de ective on or after December 16, 2016, or shall otherwise negotiate mutuall gre b e terms with County prior to the beginning of each annual renewal perio . 7.4 Inmates From Other Jurisdictions. Medical care rendered within the Jail to inmates from jurisdictions outside Calhoun County, and housed in the Jail pursuant to written contracts between County and such other jurisdictions will be the responsibility of SHP, but as limited by Section 1.7. Medical care that cannot be rendered within the Jail will be arranged by SHP, but SHP shall have no financial responsibility for such services to those inmates. 7.5 Responsibility For Work Release Inmates. SHP and County agree that SHP will be responsible for providing on -site medical services as reasonable and appropriate to County inmates assigned to work release and/or release for community service work for government or nonprofit agencies upon an inmate's presentation to SHP medical staff at the Jail. Notwithstanding any other provisions of this Agreement to the contrary, SHP and County agree that County inmates assigned to work release, including work for County agencies, are themselves personally responsible for the costs of any medical services performed by providers other than SHP, when the illness or injury is caused by and results directly or indirectly from the work being performed, or when such illness or injury is treated while the inmate is on work release. The costs of medical services associated with a particular illness or injury incurred by an inmate while on work -release may be covered by workers' compensation, medical insurance, accident insurance, or any other policy of insurance which may provide payment for medical and hospital expenses but shall not otherwise be the financial responsibility of SHP. In all cases, SHP shall be responsible for providing medical care for any inmate who, after return to the Jail, presents to SHP medical staff on -site at the Jail, including any inmate injured or infirmed while on work release or release for community service, to the extent such care can be reasonably provided on -site, or SHP shall assist with arrangements to obtain outside medical care as necessary. ARTICLE Vill: LIABILITY AND RISK MANAGEMENT. 8.1 Insurance. At all times during this Agreement, SHP shall maintain professional liability insurance covering SHP for its work at County, its employees and its officers in the minimum amount of at least one million dollars ($1,000,000.00) per occurrence and five million dollars ($5,000,000.00) in the aggregate. SHP shall provide County with a Certificate of Insurance evidencing such coverage and shall have County named as an additional insured. In the event of any expiration, termination or modification of coverage, SHP will notify County in writing. IF, 8.2 Lawsuits Against County. In the event that any lawsuit (whether frivolous or otherwise) is filed against County, its elected officials, employees and agents based on or containing any allegations concerning SHP's medical care of inmates and the performance of SHP's employees, agents, subcontractors or assignees, the parties agree that SHP, its employees, agents, subcontractors, assignees or independent contractors, as the case may be, may be joined as parties defendant in any such lawsuit and shall be responsible for their own defense and any judgments rendered against them in a court of law. Nothing herein shall prohibit any of the parties to this Agreement from joining the remaining parties hereto as defendants in lawsuits filed by third parties. 8.3 Hold Harmless. SHP agrees to indemnify and hold harmless the County, its agents and employees from and against any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind arising solely out of the aforementioned program of health care services provided by SHP. This duty to indemnify shall include all attomeys' fees and litigation costs and expenses of any kind whatsoever. County or Sheriff shall promptly notify SHP of any incident, claim, or lawsuit of which County or Sheriff becomes aware and shall fully cooperate in the defense of such claim, but SHP shall retain sole control of the defense while the action is pending, to the extent allowed by law. In no event shall this agreement to indemnify be construed to require SHP to indemnify the County, its agents and/or employees from the County's, its agents' and/or employees' own negligence and/or their own actions or inactions. SHP shall not be responsible for any claims, actions, lawsuits, damages, judgments or liabilities of any kind arising solely out of the operation of the facility and the negligence and/or action or inaction of the Sheriff, County or their employees or agents. SHP shall promptly notify the County of any incident, claim, or lawsuit of which SHP becomes aware and shall fully cooperate in the defense of such claim, but the County shall retain sole control of the defense while the action is pending, to the extent allowed by law. In no event shall this agreement be construed to require the County to indemnify SHP, its agents and/or employees from SHP's, its agents' and/or employees' own negligence and/or their own actions or inactions. ARTICLE IX: MISCELLANEOUS. 9.1 Independent Contractor Status. The parties acknowledge that SHP is an independent contractor engaged to provide medical care to inmates at the Jail under the direction of SHP management. Nothing in this Agreement is intended nor shall be construed to create an agency relationship, an employer/employee relationship, or a joint venture relationship between the parties. 13 9.2 Assignment and Subcontracting SHP shall not assign this Agreement to any other corporation without the express written consent of County which consent shall not be unreasonably withheld. Any such assignment or subcontract shall include the obligations contained in this Agreement. Any assignment or subcontract shall not relieve SHP of its independent obligation to provide the services and be bound by the requirements of this Agreement. 9.3 Notice. Unless otherwise provided herein, all notices or other communications required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally in hand or sent by certified mail, return receipt requested, postage prepaid, and addressed to the appropriate party(s) at the following address or to any other person at any other address as may be designated in writing by the parties: a. County: Calhoun County Commissioners' Court 211 South Ann Street, Suite 301 Port Lavaca, Texas 77979 b. SHP: Southern Health Partners, Inc. 2030 Hamilton Place Boulevard, Suite 140 Chattanooga, Tennessee 37421 Attn: President Notices shall be effective upon receipt regardless of the form used. 9.4 Governing Law and Disputes. This Agreement and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Texas, except as specifically noted. Disputes between the Parties shall, first, be formally mediated by a third party or entity agreeable to the Parties, in which case the Parties shall engage in good faith attempts to resolve any such dispute with the Mediator before any claim or suit arising out of this Agreement may be filed in a court of competent jurisdiction. 9.5 Entire Agreement. This Agreement constitutes the entire agreement of the parties and is intended as a complete and exclusive statement of the promises, representations, negotiations, discussions and agreements that have been made in connection with the subject matter hereof. No modifications or amendment to this Agreement shall be binding upon the parties unless the same is in writing and signed by the respective parties hereto. All prior negotiations, agreements and understandings with respect to the subject matter of this Agreement are superseded hereby. 14 9.6 Amendment. This Agreement may be amended or revised only in writing and signed by all parties. 9.7 Waiver of Breach. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as, or be construed to be, a waiver of any subsequent breach of the same or other provision hereof. 9.8 Other Contracts and Third -Party Beneficiaries. The parties acknowledge that SHP is neither bound by nor aware of any other existing contracts to which County is a party and which relate to the providing of medical care to inmates at the Jail. The parties agree that they have not entered into this Agreement for the benefit of any third person or persons, and it is their express intention that the Agreement is intended to be for their respective benefit only and not for the benefit of others who might otherwise be deemed to constitute third -party beneficiaries hereof. 9.9 Severability. In the event any provision of this Agreement is held to be unenforceable for any reason, the unenforceability thereof shall not affect the remainder of the Agreement which shall remain in full force and effect and enforceable in accordance with its terms. 9.10 Liaison. The Calhoun County Sheriff or his designee shall serve as the liaison with SHP. 9.11 Cooperation. On and after the date of this Agreement, each party shall, at the request of the other, make, execute and deliver or obtain and deliver all instruments and documents and shall do or cause to be done all such other things which either party may reasonably require to effectuate the provisions and intentions of this Agreement. 9.12 Time of Essence. Time is and shall be of the essence of this Agreement. 9.13 Authority. The parties signing this Agreement hereby state that they have the authority to bind the entity on whose behalf they are signing. 9.14 Binding Effect. This Agreement shall be binding upon the parties hereto, their heirs, administrators, executors, successors and assigns. 9.15 Cumulative Powers. Except as expressly limited by the terms of this Agreement, all rights, powers and privileges conferred hereunder shall be cumulative and not restrictive of those provided at law on in equity. 15 IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal authority to do so. ATTEST: Date: CALHOUN COUNTY, TX BY: (d -P 9&/� M, Aar/ :- P p e f 19-o �49 41dve Date: ) I- l 9 - q SOUTHERN HEALTH PARTNERS, INC. d/b/a SHP VISTA HEALTH MANAGEMENT, INC. BY: JeffFbi'A. Iyeasons, Chief Executive Officer Date: / / 7 APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR PRESCRIPTION DRUGS FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. BIDS WILL BE DUE THURSDAY DECMEBER 4, 2014 AND CONSIDERED FOR AWARD ON THURSDAY, DECEMBER 11, 2014: PASS APPROVE SPECIFICATIONS AND CONTRACT AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR MEDICAL SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. BIDS WILL BE DUE THURSDAY DECMEBER 4, 2014 AND CONSIDEP FOR AWARD ON THURSDAY, DECEMBER 11, 2014: PASS APPROVE SPECIFICATIONS AND CONTRACT AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS ON INMATE FOOD SERVICES FOR THE PERIOD BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. BIDS WILL BE DUE THURSDAY DECMEBER 4, 2014 AND CONSIDERED FOR AWARD ON THURSDAY, DECEMBER 11, 2014: Peggy Hall, with the Auditor's Office, stated there are no changes for these specs. Commissioner Lyssy made a motion to approve specifications and contract and authorize the County Auditor to advertise for bids on inmate food services for the period beginning January 1, 2015 and ending December 31, 2015. Bids will be due Thursday December 4, 2014 and considered for award on Thursday, December 11, 2014. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 202 S ANN ST, STE B PORT LAVACA, TEXAS 77979 (361)553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE — PEGGY HALL DATE: October 14, 2014 RE: AGENDA ITEM — October 23, 2014 AGENDAITEM Thursday, October 23, 2014 ► Consider and take necessary action to approve specifications and contract and authorize the County Auditor to advertise for bids on Inmate Food Services for the period beginning January 1, 2015 and ending December 31, 2015 with the option to renew yearly for up to two additional years. Bids will be due Thursday, December 4, 2014 and considered for award on Thursday, December 11, 2014. (RM) KFUluff UK Tft PEOBYNALL 202 S ANN ST, STE R CRISTINA TUAZON CANDICENILLARREAL PORT LAVACA, TEXAS 71919 LEANNE WRIGHT-DAUM, CPA PTASSISTANT AUDITOR TELEPHONE (3611553-4610FAX13611553.4614 ASSISTANT AUDITORS October 23, 2014 RE: INMATE FOOD SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER If submitting a bid, the following must be returned. (1) Invitation To Bid Form (Signed and Dated) (2) Grocery Bid Pricing List (3) Original of Contracts (2 Originals) - DO NOT FOLD Please fill in all blanks and Sign on last page but DO NOT DATE Date will be filled in by Commissioners' Court on the contract that is awarded the bid. Failure to submit the above information may result in your bid being disqualified. Questions regarding the contract or products/services that are being requested, please contact: Rachel Martinez, Jail Administrator or Michelle Velasquez, Assistant Jail Administrator 302 West Live Oak St Port Lavaca, TX 77979 361-553-4481 or 361-553-4482 Questions regarding the bid package can be answered by email, peggy.hall@calhouncotx.org or by calling Peggy at 361-553-4610 in the County Auditor's Office, 202 S Ann St, Ste B, Port Lavaca, TX 77979 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF SUBMITTING BIDS MAYRESULT IN THE BID BEING DISQUALIFIED. BID: ► SUBMIT: Invitation to Bid Form SUBMIT: Grocery Bid Pricing List — You may add to this list SUBMIT: Originals of Contract —RETURN BOTH copies with all blanks filled in SIGN ONLY — DO NOT DATE — Date will be filled in when contract is awarded to winning bid A. DUE — TIME AND DATE: Sealed bids must be in the office of the County Judge, by 10:00 AM, Thursday, December 4, 2014. Tile clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to the opening date. Calhoun County accepts no financial responsibility for any cost incurred by any vendor in the course of responding to these specifications. Calhoun County does not accept faxed or emailed bids. All BIDS ARE DUE on or before 10:00 AM, Thursday, December 4, 2014 at the following address: Honorable Michael J Pfeifer, County Judge Calhoun County Courthouse 211SAnn St Third Floor, Ste 301 Port Lavaca TX 77979 ► Mork outside of envelope: SEALED BID - 'Inmate Food Services" If you send your bid by UPS, FEDEX, etc, the outside of this envelope or box must be marked "Sealed Bid — Inmate Food Services" Page 1 of 4 B. WITHDRAWAL OF BID: A vendor may withdraw his/her bid before County acceptance of his/her bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. C. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the invitation to bid form or on bidder's letterhead and manually signed. D. No change in price will be considered after bids have been opened. E. BID OPENING & AWARD: Bidders are invited to be present at the opening of bids on Thursday, December 4, 2014 in the County Judge's office, 211 S Ann St, 3`a Floor, Room 301, Port Lavaca, Texas. Bids will be considered for award Thursday, December 11, 2014 during Commissioners' Court. 2. BID FORMS: The "Invitation To Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract. This company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 3. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation To Bid Form or on bidder's letterhead and manually sign it. Exceptions may void the bid. 4. TAXES: The County is exempt from State Sales and Use Tax and Federal Excise Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bid will be most advantageous to Calhoun County. The County of Calhoun, Texas is an Equal Employment Opportunity Employer. The County does not descriminate on the basis of race, color, national orgin, sex, religion, age, or handicapped status in employment or the provision of services. 6. DELIVERIES: Upon any breach of contract, the County reserves the right to proceed against the successful vendor and/or the surety on his bond for any and all damages and costs occasioned by the breach. Page 2 of 4 REJECTIONS: All disputes concerning this bid will be determined by Commissioners' Court or their designated representative(s). All disputes will be held in Calhoun County, Texas. 8. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2Id and 40' Thursday of each month approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Commissioners' Court dates and purchase order due dates are subject to change. 9. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be part of the attached bid. 10. TERM: The Food Services Contract will be for a period of one year beginning January 1, 2015 and ending December 31, 2015 with the option to renew yearly, for up to two additional years. Each of the two optional renewals must be approved by Commissioners' Court prior to the end date of the contract. 11. PROTEST PROCEDURES: Any actual or prospective bidder who believes they are aggrieved in connection with or pertaining to a bid may file a protest. The protest must be delivered in writing to the County Auditor's Office, in person or by certified mail return receipt requested prior to the award. The written protest must include: 1. Name, mailing address, and business phone number of the protesting party; 2. Appropriate identification of the bid being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. Page 3 of 4 If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioners' Court will be final. 12. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cndy.mueller@calhouncotx.org Page 4 of 4 CALHOUN COUNTY ADULT DETENTION CENTER Request For Bid INMATE FOOD SERVICES For the period January 1, 2015 thru December 31, 2015 With the option to renew yearly for up to two additional years SPECIFICATIONS Commissioners' Court of Calhoun County, Port Lavaca, Texas is requesting bids to provide food services to the Calhoun County Adult Detention Center, located at 302 West Live Oak in Port Lavaca, Texas. Bid Due Date: Thursday, December 4, 2014 Award Date: Thursday, December 11, 2104 Contract Term: January 1, 2015 thru December 31, 2015 With the option to renew yearly, for up to two additional years. Each of the two optional renewals must be approved by Commissioners' Court prior to the end date of the contract. In order to adhere to a higher standard of business ethics Calhoun County would ask that all vendors refrain from mentioning any and all competitors in any part of the vendor's submittal. Failure to refrain from this policy will result in vendor's bid being deemed non -responsive. Any differences in the actual product bid from the Grocery Bid Pricing List should be noted on the grocery bid list. All charges must be included in the bid price. No other charges may be added unless noted as an exception on the bid form. Exceptions may void the bid. All bid prices must be good for the entire bid period. Bids submitted in any other form cannot and will not be considered. Deliveries will be made at specific times (at least twice a week) and in sufficient quantities to ensure that there will be sufficient food on hand at the jail to make and provide all meals. Deliveries will be made between Monday and Friday between the hours of 7:00 AM to 10:00 AM and 1:00 PM to 4:00 PM in order not to disrupt the jail kitchen in preparing meals. Page 1 of 2 Should an ordered item not arrive as ordered, or a wrong item is delivered, provider will deliver the correct or substitute item within 24 hours from the date the missing item was supposed to be delivered. A sales representative from the provider shall contact the Jail Administrator or Jail Kitchen Officer at least monthly, in person, to discuss any issues or new products offered. All products on the bid list are speculative products and should not be considered as firm products to be purchased during the term of the aggrement. If you cannot supply a product, make note on the bid list in the cost column next to that item. If you wish to suggest alternate/comparable or less costly products, please do so on separate sheets and attach it to the back of the bid list noting the appropriate line number on your suggestion with pack size and cost. Products and services not listed on bid may be available at a free to discounted cost on items used in kitchen, such as dispensers for coffee, chemicals, etc. Order processing will be made available by fax and / or website. All bids received will be considered final, no changes accepted. By acceptance of this agreement vendor agrees to notify the Sheriff or Jail Administrator of any solicitations from employees of Calhoun County for services not officially associated with jail operations. Vendors are prohibited from offering, giving, selling, supplying, or conveying in any way or form, products for personal use to employees of Calhoun County. Samples maybe provided to the jail for use within the facility for evaluation purposes. Requests for information regarding the facility or technical questions, please contact Rachel Martinez, Jail Administrator, or Michelle Velasquez, Assistant Jail Administrator, Calhoun County Adult Detention Center, 302 W Live Oak, Port Lavaca, TX 77979, 361-553-4481 or 361-553-4482; rachel.martinez@calhouncotx.org; michelle.velasquez@calhouncotx.org Requests for information regarding bid packages should be directed to: Peggy Hall, Assistant Auditor, Calhoun County Courthouse Annex II, 202 S Ann St, Ste B, Port Lavaca TX 77979, 361-553-4610, peggy.hall@calhouncotx.org. Page 2 of 2 CALHOUN COUNTY, TEXAS BID SHEET - INMATE FOOD SERVICES BIDDER BID ITEM JINMATE FOOD SERVICES YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: M/CHAEL I PFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RDFLOOR, ROOMJOI, PORTLAVACA TX 77979 SEALED BID- /NMAT£ f00_D SERV/CES _ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DEC£MBER 4, 2014 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECE14BER 11, 2014 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. IF REQUIRED: THE SUCCESSFUL BIDDER MUST PROVIDE CALHOUN COUNTY WITH A CERTIFICATE OF INSURANCE (NAMING CALHOUN COUNTY AS AN ADDITIONAL INSURED) FOR GENERAL LIABILITY ($1,000,000/$2,000,000), WORKERS' COMPENSATION (IN ACCORDANCE WITH STATE LAW) AND AUTO INSURANCE ($100,000/$100,000/$300,000). BID ITEM; INMATE FOOD SERVICES JAIL ----------------------------------------------- SPECIFICATIONS: INMATE FOOD SERVICES SEE ATTACHED The undersigned offirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer or Bidder, and that the contents of this proposal or bid as to prices, terms or conditions of said proposal/bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged In this type of business prior to the official opening of this proposal. AUTHORIZED SIGNATURE TITLE - PRINT NAME TELEPHONE NUMBER EMAIL ADDRESS: DATE OF BID: BIDDER M 3 ae c v W a Q W v x W to y N (D (� co co W co co W co ,n ;u W co W; z r 00 W 0 W W W W W W W W D D D '. W n W W (D W W (D O O W W W W O< W 3 c c m S m W W W m m W W 3 c (D M W -w W O. 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O O O 3 (D (D N 3 x N N JC m (D m- N m m M" N N (n (!1 N J (p (D N O << O N .J.. 0 o -"r f - m J w m ao w e 3 �p)(CID) -' -' O N -' X- m D (D �, (� -n �-4 w `G `G O < �c Sc N C <N �'-�. m COm N N J N m 00 'm '-� °' m n m o.av7 �. m rT^'o: O mr5 c m O''O 'OO O O N Q N N O S JC N N K p( �c JC W N J 0 0 - 0 S 0 S 0 0 0 l Ur 0 j rZ c O (D ;Mt 01 - J G N CO N p�`j ti (D �2 C J N> !D (gyp 3 3 J m m N 0 0 N °: c 'N'�CD a w m v D�X o 'il TI W f/( flCC( N in N 00 ( N 0 0 � a) O ZM n S n< N (C/( N N O =CD J CD Dl O O(D rZ�7 O- C (D (D (D(n r m 0 N - C 0 O D (DN N J O N m 3 X (D N K x v m A 3Om 60 � m D q � � m � o J S 0 f L G) a) -1 o c 0 a� 0 4 N W CD Q: L cn = �. v cQ `D r n y CD o w n N� 0 v0 , c n 0 C ✓rr D CL 1"h v rt CD 0 rt CD I MM MIJOIA01110M Dili no 11=19 21019LOIO STATE OF TEXAS COUNTY OF CALHOUN This agreement is by and between. Name of Company hereinafter called "provider" and Calhoun County acting through their Adult Detention Center hereinafter called the "Jail" and is to provide for the furnishing of food and food stuffs to the Jail. The effective date of this agreement is January 1, 2015 and is for a period of one year from that date. This agreement will end on December 31, 2015. This agreement has the option to renew yearly, for up to two additional years. Each of the two optional renewals must be approved by Commissioners' Court prior to the end date of the preceeding contract. The food and non-food items to be provided are set out in the attached Food Bid Pricing List and said prices will be honored for the one year period. Any items ordered not on the attached Food Bid Pricing List shall be provided at Cost Plus % basis. The Jail agrees to pay for said food, non-food items or goods upon presentation of an invoice and verification that said food, non-food items or goods have been delivered and received. Provider will use its best efforts to provide quality products and good and healthy food but makes no warranties express of implied about their fitness for use. Provider will provide products that are needed for inmates with high blood pressure, diabetics or for religious reasons. Provider will offer other equipment, services or products used in kitchen at free of charge or Cost Plus % basis if available. These products include dispensers for coffee, chemicals and other products used in kitchen. Page 1 of 2 Deliveries will be made at specific times (at least twice a week) and in sufficient quantities to ensure that there will be sufficient food on hand at the jail to make and provide all meals. Deliveries will be made between Monday and Friday between the hours of 7:00 a.m. to 10:00 a.m. and 1:00 p.m. to 4 p.m. in order not to disrupt the jail kitchen in preparing meals. Should an ordered item not arrive as ordered, or a wrong item is delivered, provider will deliver the correct or substitute item within 24 hours from the date the missing item was supposed to be delivered. A sales representative from the provider shall contact the Jail Administrator or Jail Kitchen officer monthly in person, to discuss any issues or new products offered. SIGNED AND ACCEPTED this the day of :J:Z011r/U]=1:A Signature Typed or Printed Name CALHOUN COUNTY, TEXAS Michael J Pfeifer, Calhoun County Judge Mailing Address City, State, Zip Code 211 S Ann St, 3rd Floor, Ste 301 Port Lavaca, TX 77979 Page 2 of 2 XEROX LEASE AGRREMENT CONTRACTS FOR THE CALHOUN COUNTY LIBRARY: 1. SEADRIFT LIBRARY- $42.58 PER MONTH FOR 60 MONTHS 2. PORT O'CONNOR LIBRARY- $42.58 PER MONTH FOR 60 MONTHS 3. POINT COMFORT LIBRARY- $42.58 PER MONTH FOR 60 MONTHS Commissioner Lyssy made a motion to approve Xerox Lease Agreement Contracts for the Calhoun County Library. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Noemi Cruz <ncruz@cclibrary.org> Sent: Friday, October 10, 2014 10:48 AM To: 'Susan Riley' Attachments: Seadrift - Xerox.pdf; POC - Xerox.pdf; Point Comfort - Xerox.pdf Hi Susan, Please add the following Xerox Lease agreement contracts for approval to the next Commissioners' Court meeting. Thanks Noemi Cruz, Library Director Calhoun County Public Library 200 W. Mahan Port Lavaca, TX 77979 Phone 361.552.7250 ext. 23 Fax 361.552.4926 Email ncruz@cclibrary.org Web www.cclibrary.org 361-576-1651 DSI VICTORIA Document Sotort m s, Inc. lnfffe�� Customer: CALHOUN COUNTY Bino: CALHOUN COUNTY Instals CALHOUN COUNTY 200 w MAHAN ST LIBRARY PORT LAVACA. TX 77979-3327 502. S 4TH ST SEADRIFT, TX 77903-5010 State or Local G(Aemmem Negotiated C ntract: 072679700 02:01:57 p.m. 04-25-2014 215 xerox WO 1. WC3616DN $42.59 1; BW Ail Prints $0,0129 - Consumable Supplies Included for all prints Pricing Fixed for Term Total $42.59 Minimum Payments(Excluding Applicable Taxes) Cusom, eclnnWedgm aecdpl allho leans of this apreemUR Thark You for your husinessl 010)consists of 4 popes indudng this face page. This Agreement is proudly presented by Xerox Signer. Noemi Cruz Phone: (361)652-7260 x29 Harvey Brewer ,0 4L ;- f (361)575.6931 ACrya (' QUA�gNiEE h For Information on your Xerox Account, go to 1=l Signalure: l Date: wwwouox.conUAccountMauaeomenl i:i 007248901001DO40 361-576-1651 DSI VICTORIA Document Soltnions, Inc. awTo: CALHOUN COUNTY Install: CALHOUN COUNTY 2W W MAHAN ST LIBRARY PORT LAVACA, TX 77979M27 HIGHWAY 185 & 6TH ST PORT 0 CONNOR, TX 77982 State or Local Government Negotiated Contract: 072679700 1. WG3615DN (WORKCENTRE 3615DN) Carder Delivlinstal Analyst Services 02:02:20 p.m. 04-25-2014 315 Lease Term: 60 months Xerox W04118P SIN YHR704578 5/8/2014 ' Purchase Option FMV Trade-in as of Payman150 � � I' 0072489010020NO RI7 6iIiII CS' I f:1lj RQ1 Y [i7 Vs1 Document solutions, Inc. itifTo: CALHOUN COUNTY Install: POINT COMFORT 200 W MAHAN ST LIBRARY PORT LAVACA, TX 77979.3327 CTR 1 LAMAR ST SHOPPING POINT COMFORT, TX 77976 Stale or Local Oavemmanl Negotiated Contract: 072579700 02:02:37 p.m. 04-25-2014 415 xerox Osten install Date 1. WC3615DN (WORRCENTRE 3615DN) • Carrier DeliOnstal Lease Term: 60 months -Analyst Services Purchase Option: FMV 1. WC3615DN $42.58 1: OW All Prints $0.0129 • Consumable Supplies Included for all prints - Pdcing Fixed for Term Total $42.56 Minimum Payments (Excluding Applicable Taxes) 0072489010000040 361-576-1651 DSI VICTORIA Document Solutions, Inc. 02:02:53 p.m. 04-25-2014 5/5 INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed In the Negotiated Caramel, the thamcument standard Xerox tonns for such option. 6OVERNMENTTERMS: Z. REPRESENTATIONS & WARRANTIES. This provision Is applicable to governmental entitles only. You represent and warrant, as of the date of this Agreement, that: (1) you are a Slate or a fully constituted political subdivision or agency of the State in which you are located and are authorized to enter into, and carry out, your obligations under this Agreement and any other documents required to be delivered In connection whih this Agreement (collectively, the 'Documents'); (2) the Documents have been duty authorized, executed and delivered by you m mount wuh all applicable laws, rules, ordinances and regulators (including all applicable laws governing open meetings, public bidding and appropdalbns required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding agreements, enforceable in accordance with their terms; (a) the pmson(s) signing the Documents have the. authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below their signatures, each of which are genuine; (4) the Products are essential to the immediate performance of a governmental or proprietary function by you w0hln due scope of your authority and will be used during the Term only by you and only to pattern such iuncuon; and (5) your payment obhgalions under this Agreement constitute a current expense and not a debt under applicable stale law and no provision of this Agreement constitutes a pledge of your tax at general revenues, and any provision that is so construed by a court of competent Jurisdiction Is void from the Inception of this Agreement, 3. FUNDING. This provision is applicable to governmental entities only. You represent and warrant that all payments due and to become due during your current fiscal year are within the fiscal budget of such year and are included within an unrestricted and unencumbered appropriation currently available tot the Products, and it is your intent to use the Products for the engre term of this Agreement and make all payments required under this Agreement. If your legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and has no funds to do so from other sources, this Agreement may be terminated. To effect this termination, you must, at least 3D days pint to the beginning o1 the fiscal year for which your legislative body does not appropriate funds, really Xerox In writing Ihai your legislative body failed to appropriate funds. Your notice must be accompanied by payment of ail sums then owed through the current fiscal year under this Agreement. You will return the Equipment, at your expense, to a location designated by Xerox aril, when returned, the Equipment will be to In good condition and free of all liens and encumbrances. You will than be released from any further payment obligations beyond those payments due for the current fiscal year (with Xerox retaining all sums paid to date). PRICING PLANIOFFERING SELECTED: 4. FIXED PRICING. If 'Pricing Fixed for Term" is Identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not Increase du Ong the Initial Tenn of this Agreement. GENERAL TERMS & CONDITIONS: 5, REMOTE SERVICES. Certain models of Equipment ate supported and serviced using data that is automatically collected by Xerox or uansmihed to or from Xerox by the Equipment connected to Customers network ("Remote Data') via electronic transmission to a secure off -site location (°Remote Data Access'). Remote Data Access also enables Xerox to transmit to Customer Releases for Software and to remotely diagnose and modify Equipment to repair and correct malfunctions. Examples of Remote Data include product registration, meter read, supply level, Equipment configuration and settings, software version, and probleMfault code data. Remote Data may be used by Xerox for billing, report generation, supplies replenishment, support services, recommending additional products and services, and product improvemenf/developmenf purposes. Remote Data will be transmitted to and from Customer in a secure manner specified by Xerox. Remote Data Access will rot allow Xerox to read, view or download the content of any Customer documents or other information residing on at passing through the Equipment or Customer's information management systems. Customer goals the right to Xerox, without charge, to conduct Remote Date Access for the purposes described above. Upon Xerox s request, Customer will provide contact information for Equipment such as name and address of Customer contact and IP and physical addressesllocatlons of Equipment. Customer will enable Remote Data paws via a method prescribed by Xerox, and Customer will provide reasonable assistance to allow Xerox to provide Remote Data Access. Unless Xerox deems Equipment Incapable of Remote Data Access, Customer will ensure that Remote Date Access is maintained at all limes Maintenance Services are being performed. x 0072489010040041 REVISED CALHOUN COUNTY CULVERT INSTALLATION POLICY, AMENDING THE CULVERT AND DRIVEWAY ORDER ADPOTED ON NOVEMBER 24, 200& Commissioner Finster made a motion to adopt Revised Calhoun County Culvert Installation Policy, amending the Culvert and Driveway Order adopted on November 24, 2008. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 October 13, 2014 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for October 23, 2014. Y Discuss and take necessary action to approve the revised Calhoun Culvert Installation Policy, amending the Culvert and Driveway Order adopted on November 24, 2008. Sincerely, Kenneth W.Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 —email: kfinsler@calhouncotx.org— (361) 785-3141 -- Fax (361) 785-5602 CALHOUN COUNTY CULVERT AND DRIVEWAY ORDER (Revised October 23, 2014) A permit from the Calhoun County Commissioner of your precinct will be required for any culvert or other structure to be placed within a County right of way in Calhoun County, Texas. There will be no charge for this permit. Culvert types and sizes must be approved by the County prior to its placement. A representative of Calhoun County must inspect the site to make determinations on the structure and its placement. The culvert cannot be less than 12 inches in diameter or less than 20 feet in length. The culvert cannot be wider than 30 feet long. The culvert must be made of steel, concrete, or plastic material strong enough to withstand the weight of any vehicle reasonably likely to cross the culvert including the weight of a fully loaded fire truck. If plastic pipe is used, the individual may be responsible for the maintenance and replacement of the culvert. 3. Any unusual type of structure or inordinate size under 12 inches in diameter or culvert lengths over 30 feet must be approved by the Precinct Commissioner. The structure is subject to having a removable top opening to allow for maintenance. 4. All culverts must be set on grade as to not interfere with drainage. After placement on grade, the culvert must be set at least 1 inch below grade, down into the soil, to prevent obstruction to the normal flow of water in the ditch or at the discretion of the Commissioner. 5. All culverts must be covered with a minimum of 2 inches of flexible base material to adequately cover the culvert. Calhoun County will not provide materials for the covering. 6. When driveways are to be cement, there must be expansion joints at the property line on both sides of the culvert or right of way to allow for removal of the culvert for maintenance. 7. Concrete or asphalt will be the property owner's responsibility. 8. Calhoun County will not sell or deliver culverts for private or commercial use. All persons needing culverts must acquire them for themselves and have them delivered and installed on the site where they are to be installed after approval by Calhoun County. 9. Calhoun County has the right to maintain, clean, and repair the completed culvert after installation. 10.AII commercial installations will be maintained by the businesses. MAILING ADDRESS PERMIT # ACCESS CULVERT/DRIVEWAY PERMIT 9-0 PHONE Calhoun County Precinct _ hereby authorizes to construct (Name) an access driveway on County right of way abutting County Road: (Physical Address) 1. The grantee is responsible for all cost associated with construction of this access driveway. 2. Design of facilities shall be as follows and/or as shown on sketch. Size: Date of Issuance County's Representative Property Owner Date **By signing this form, Property Owner acknowledges he/she has read the Calhoun County Culvert Installation Policy and agrees to such regulations. RENEWAL OF AEROBIC SEPTIC SYSTEM SERVICE CONTRACT FOR PRECINCT TWO WITH GEIGLE'S UTILITIES AND AUTHORIZE COMMISSIONER LYSSY TO SIGN CONTRACT: Commissioner Lyssy stated this is an annual contract he signs for maintenance. Commissioner Lyssy made a motion to approve the renewal of Aerobic Septic System Service Contract for Precinct Two with Geigle's Utilities and authorize Commissioner Lyssy to sign contract. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor Calhoun Counly Commissioner, Precinct #2 5812 FM 1090 j " ;�`;>., (361) 552-9656 Port Lavaca, TX 77979 Fax (361)553-6664 October 16, 2014 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please plate the following item on the Commissioners' Court Agenda for October 23, 2014. Discuss and take necessary action to renew aerobic septic system service contract for Precinct 2 with Geigle's Utilities. Sine rely, Vern Lyssy i VL/Ij Date: 8/31/2014 To: Calhoun County PCT 2 6812 FM 1090 Port Lavaca, TX 77979 Phone: (361) 570-0203 Fax: (361) 237AB48 www.guwastewater.com guwastewator@gmail,com Site: 5812 FM 1090 Port Lavaca, TX 77979 Start:1101211201 Fee: S250.00 End: i10/2112-- Loyal Customer Discount BO.O0 Total: $200.00 Dear Customer, Owner Phone ID: 194... _........ P1iMed 8/311201A 7:27 AM Victoria City - County Health Department County: Calhoun Permit. 2007-80 This letter is to inform you that your SERVICE contract for your aerobic septic system is due to expire on the above date. Enclosed please find a new contract for your signature. Please return it to me with your payment due 30 days prior to the above date. Also please verify your address and phone number as listed above and notify me of any corrections. A completed contract will be sent back to you, and, one will be forwarded to the authorizing agency. The renewed contract is due to the authorizing agency thirty days prior to the expiration of the current contract. If you have any questions, please call me at (361) 570-0203. Thank you in advance for your cooperation in expediting this matter. Sincerely, Wendell Geigle Geigle's Utilities Date: 8/31/2014 To: Calhoun County PCT 2 5812 FM 1090 Port Lavaca, TX 77979 ei I r Utilities 1501 E. Mockingbird Ln 219 Victoria, TX 77964 Phone: (361) 570-0203 Fax: (361) 237-4848 www.guwastewater.com / guwastewater@gmail.com Contract Period Start Date: 10/21/2014 End Date: 10/21/2015 Permit #: 2007-80 Phone: Subdivision: Site: 5812 FM 1090, Port Lavaca, TX 77979 County: Calhoun Geigle's Utilities - "y"' V puuub - 3 inspections per year - one every 4 months Agency: Victoria City - County Health Department Mfg/Brand: Consolidated Treatment Systems, Inc. / Nayadic HB 80 Map Key: ID: 194 This is to Certify that the above COMMERCIAL sewage system has a RENEWED inspections agreement per Texas Commission on Environmental Quality (TCEQ) standards for on site sewerage facilities as required. Inspection reports by the above service company will be filed with the authorized agency as required by the TCEQ regulations. A weather proof tag or label will be attached to the controller showing the month that each inspection was made. Items included on the Inspection Report generally include aerators, filters, irrigation pump, air compressor, disinfection device, chlorine supply, OK System light, spray field vegetation, probe, sprinkler or drip backwash. We will visit your site within 72 hours of you notifying us of a problem. Geigle's Utilities is certified by the manufacturer of your system. The air filter will be cleaned at each visit. This agreement does not include the cost of repairs. This agreement djoe not include the cost of chlorine. Home Owner: -'-I Phone: 2,br-55a-`1'(aS Certified Inspector: Wendell Geigle Geigle's Utilities RESOLUTION OF SUPPORT FOR PROPOSITION ONE CONSTITUTIONAL AMENDMENT FOR STATE HIGHWAY FUND: Commissioner Fritsch stated a lot of times people do not understand the propositions that are on the agenda and this is an important one that is why he asked for this Resolution. If this one passes and they make the amendment to the Constitution, it'll take approximately $1.7 billion out to the Rainy Day Fund from oil and gas revenue and put it strictly into highway funding use. With things moving the way they are, the funds will be lasting for a while and we're in need of funding for our highways; this does not include toll roads. We lack a lot of funding for the highways. Commissioner Fritsch made a motion to accept Resolution of support for Proposition One Constitutional Amendment for State Highway Fund. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: neil fritsch <neil.fritsch@calhouncotx.org> Sent: Thursday, October 16, 2014 2:51 PM To: Susan Riley; Judge Mike Pfeifer Subject: ***DRAFT COPY*** Will you place this Constitutional Amendment Resolution on our agenda for October 23, 2014? "Consider and take necessary action on Resolution of support for Proposition One Constitutional Amendment for State Highway Fund". Click on link below. Any questions, please ask. ocx Neil E. Fritsch Commissioner, Calhoun County, Precinct 3 and Past President, South Texas County Judges and Commissioners Association 361-893-5346-Office neil.fritscha..calhouncotx.ora Sent from my Wad Support for Proposition One Constitutional Amendment for State Highway Fund WHEREAS, S.J.R- I, Third Called Session, 83"l Legislature, approved a proposed constitutional amendment to be submitted to the voters on November 4, 2014; and WHEREAS, this proposed constitutional amendment (Proposition One) will provide immediate additional funding for the state highway fund to be used only for constructing, maintaining, and acquiring right of way for public roadways other than toll roads; and WHEREAS, this proposed constitutional amendment will provide needed support for public highways without increasing taxes; and WHEREAS, the county road system will be eligible for assistance flour this funding; now NOW, THEREFORE, BE IT RESOLVED, that the Commissioners Court of Calhoun County does hereby support the Proposition One constitutional amendment for the state highway Rind to be considered on November 4, 2014. and requests its approval by the voters. Read and Adopted this 23rd day of October, 2014, by a vote of _ayes and l? nays. n'dnty dge Con 11 1, lone , Precinct 2 4 Commissioner, Precinct 4 ATTEST': County Cler REQUEST TO AUTHORIZE THE PLACEMENT OF AN ABANDONED 2010 DODGE 1500 PICKUP, BIN 10102241755083818 INTO THE CALHOUN COUNTY SHERIFF'S OFFICE FLEET FOR LAW ENFORCEMENT AGENCY USE AS PER TRANSPORTATION CODE 683.034: Sheriff Aleman stated they will be using this vehicle for patrol because some of the older unit vehicles are in bad shape. Commissioner Lyssy made a motion to approve request to authorize the placement of an abandoned 2010 Dodge 1500 Pickup, BIN 10102241755083818 into the Calhoun County Sheriff's Office fleet for law enforcement agency use as per Transportation Code 683.034. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: ABANDONED VEHICLE PLACED INTO S O FLEET DATE: OCTOBER 21, 2014 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR OCTOBER 21, 2014 • Consider and take necessary action to authorize the placement of an abandoned 2010 Dodge 1500 Pickup, Vin#10102241755083818 into the Calhoun County Sheriff s Office fleet for law enforcement agency use as per Transportation Code 683,034. Sincerely, George Aleman Calhoun County Sheriff ACKNOWLEDGE INCREASE OF $2,500IN THE CALHOUN COUNTY SHERIFF'S OFFICE PROPERTY FORFEITED ACCOUNT MISCELLANEOUS LINE ITEM 63920: Commissioner Fritsch made a motion to acknowledge increase of $2,500 in the Calhoun County Sheriff's Office Property Forfeited Account Miscellaneous line item 63920. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: SHERIFF FORFEITED PROPERTY FUND DATE: OCTOBER 21,2014 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR OCTOBER 21, 2014 • To advise the Calhoun County Commissioner's Court that the Calhoun Sheriff's Office Property Forfeited Account miscellaneous line item 63920 will be increased by $2500.00. Sincerely, George Aleman Calhoun County Sheriff ORDER FROM DISTRICT COURT SETTING SALARIES AND APPROVING NUMBER OF ASSISTANTS FOR THE CALHOUN COUNTY AUDITOR'S OFFICE FOR FISCAL YEAR 2015: Commissioner Lyssy made a motion to approve Order from District Court setting Salaries and approving number of assistants for the Calhoun County Auditor's office for Fiscal year 2015. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. STATE OF TEXAS IN THE DISTRICT COURT OF COUNTY OF CALHOUN CALHOUN COUNTY, TEXAS WHEREAS, on August 22, 2014 at a public hearing held for the purpose of setting the salaries of the County Auditor and Assistants for fiscal year 2015, and for the purpose of approving the number of assistants for the Auditor's Office for fiscal year 2015; and WHEREAS, the following base salary amounts were approved for fiscal year 2015 at the close of the public hearing: County Auditor $ 64 182 First Assistant Auditor $ 48,916 Assistant Auditor $ 37,654 Assistant Auditor $ 37,654 Assistant Auditor $ 37,654'• Assistant Auditor $ 37,654 FURTHER, any fiscal year 2045 salary increases and longevity approved by Commissioners Court for County Officials and Employees are approved for the County Auditor and Assistant Auditors in like percent and amount and upgrades or reclassifications of job grades and/or clusters approved by Commissioners Court for other County Employees are approved for such like and similar jobs for assistant auditors and the filling of vacant positions and those becoming vacant are approved at the rates and levels consistent with personnel policies and guidelines adopted by Commissioners Court for other County Employees. We, the undersigned, being a majority of the District Judges of Calhoun County, Texas do hereby ratify the approval action on August 22, 2014 by the District Judges at the close of the public hearing held for the purpose of setting salaries and approving the number of assistants for the County Auditor's Office for fiscal year 2015. L/ /WL Marr, Judge, 24" Judicial District P6111per Stephen Williams, Judge, 135'" Judicial District Skipper k6eiter, Judge, 267th Judicial District q3DFILED CKA M ® SEP 1/6� 2 1 Ah E �i'T1N H�� DISTRICT CLERK, CALHOUN COUNTY, TEKAS ORDER FROM DISTRICT COURT ALLOCATING THE SALARY OF THE OFFICIAL ALTERNATE COURT REPORTER OF THE 24T", 135TH AND 377T" JUDICIAL DISTRICT FOR THE CALENDAR YEAR 2015, AND ORDERS SETTING AND ALLOCATING THE SALARIES FOR THE OFFICIAL COURT REPORTERS OF THE 135TH, 24TH AND 267T" JUDICIAL DISTRICTS FOR THE CALENDAR YEAR 2015: Commissioner Fritsch made a motion to approve Order from District Court allocation the salary of the Official Alternate Court Reporter of the 24th, 135th and 3771h Judicial District for the Calendar Year 2015, and Orders setting and allocation the salaries of Official Court Reporters of the 1351h, 24th and 2671h Judicial Districts for the Calendar Year 2015. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ORDER On this the 22nd day of August, 2014, came on to be considered setting and allocating the salary of the Official Alternate Court Reporter of the 24a`,135'l', and 377 b Judicial District for the calendar year 2015, and the salary is hereby set at $74,369.00 for the year 2015, and in addition, the Official Alternate Court Reporter shall receive any longevity compensation to which she is entitled and is hereby allocated to the counties comprising the Judicial District in 'proportion to the population of the Judicial District according to the 2010 Census as follows: COUNTY PERCENT AMOUNT Calhoun 13.62 10,129.00 DeWitt 12.81 9,527.00 Goliad 4.60 3,421.00 Jackson 8.97 6,671.00 Refugio 4.70 3,495.00 Victoria 55.30 41,126.00 $74,369.00 This action was taken at a public hearing held on August 22nd, 2014, in accordance with the provisions of Section 152.905 of the Local Government Code, as . amended hereby. SIGNED THIS the of August, 2014. k M. Marr, Judge 0135XJudiciaI7r StephWilliams, Judge 24a' Judicial District Court strict Court 0 a ( 4— !©!zo Robert C. Cheshire, Judge FILED 377" Judicial District Court AT ,o'CL0CK'� M SEP 2 5 201 waQcu"AR V DISTRICT CLERK, CALHOUN COUNTY, TEXAS ORDER On this the 22nd day of August, 2014, came on to be considered setting and allocating the salary of the Official Court Reporter of the 135s` Judicial District for the calendar year 2015, and the salary is hereby set at $74,369.00 for the year 2015, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of the Judicial District according to the 2010 Census as follows: COUNTY PERCENT AMOUNT Calhoun 13.62 10,129.00 DeWitt 12.81 9,527.00 Goliad 4.60 3,421.00 Jackson 8.97 6,671.00 Refugio 4.70 3,495.00 Victoria 55.30 41.126.00 $74,369.00 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. SIGNED THIS the of August, 2014. emper Stephen Williams, Judge 135a' Judicial District Court FILED AT ,O'CLOCK -M �,S, r 2 5 PL ire,, �, R l GR DISTRICT CLERK, CALHOUN COUNTY, TMS ORDER On this the 22nd day of August, 2014, came on to be considered setting and allocating the salary of the Official Court Reporter of the 24th Judicial District for the calendar year 2015, and the salary is hereby set at $74,369.00 for the year 2015, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of the Judicial District according to the 2010 Census as follows: COUNTY PERCENT AMOUNT Calhoun 13.62 10,129.00 DeWitt 12.81 9,527.00 Goliad 4.60 3,421.00 Jackson 8.97 6,671.00 Refugio 4.70 3,495.00 Victoria 55.30 41.126.00 $74,369.00 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. SIGNED THIS the of August, 2014. J Marr 24th Judicial District Court -10:60 FILED �], AT _ O'CLOCK&t M �S�EP 2 5 214 MUMIN CUISTRICT CLERK, CALHOUN COUMY, ORDER On this the 22nd day of August, 2014, came on to be considered setting and allocating the salary of the Official Court Reporter of the 267 b Judicial District for the calendar year 2015, and the salary is hereby set at $74,369.00 for the year 2015, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of the Judicial District according to the 2010 Census as follows: COUNTY Calhoun DeWitt PERCENT 13.62 12.81 AMOUNT 10,129.00 9,527.00 Goliad 4.60 3,421.00 Jackson 8.97 a 6,671.00 Refugio 4.70 3,495.00 Victoria 55.30 41.126.00 $74,369.00 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. SIGNED THIS the _42of Aupq, 2014.. k Judicial District Court /ado FILED AT O'CLOCK-&--M SEP 25 Z014 ?,S,,,T, TGnLLRK,,ALHOUN'COUN ,TFx1S AUTHORIZE LOAN IN AMOUNT OF $5,000 FROM GENERAL FUND TO GRANTS FUND FOR SHSP LETPA AWARD #14-SR48057-02: This is the Emergency Management grant that was accepted at the last Court meeting. Commissioner Lyssy made a motion to authorize loan in amount of $5,000 from general fund to grants fund for SHSP LEPTA Award #14-SR48057-02. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Friday, October 10, 2014 1:14 PM To: 'Susan Riley' Cc: 'Candice Villarreal' Subject: Agenda Item Request Please place the following item on the agenda for October 23, 2014: ® CATNA to authorize loan in amount of $5,000.00 from general fund to grants fund for SHSP LETPA Award #14-SR 48057-02. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 AUTHORIZE LOAN IN AMOUNT OF $15,604.78 FROM GENERAL FUND TO GRANTS FUND FOR SHSP AWARD #14-SR-48057-01: This is the Emergency Management grant that was accepted at the last Court meeting. Commissioner Fritsch made a motion to authorize loan in amount of $15,604.78 from general fund to grants fund for SHSP Award #14-SR-48057-01. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Friday, October 10, 2014 1:13 PM To: 'Susan Riley' Cc: 'Candice Villarreal' Subject: Agenda Item Request Please place the following item on the agenda for October 23, 2014: • CATNA to authorize loan in amount of $15,604.78 from general fund to grants fund for SHSP Award #14-SR 48057-01. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361,553,4610 Fax 361.553.4614 ACCEPT REPORT OF THE FOLLOWING COUNTY OFFICES: Judge Pfeifer made a motion to accept the 2014 September Justice of the Peace #5 report. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ® 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 Calhoun County Justice Court, Pct 5 Judge Nancy Pomykal 508 West Main P O Box 454 Port O'Connor, Texas 77982 Phone (361) 983-2351 Fax (361) 983-2461 10/07/14 FACSIMILE TRANSMITTAL To: THE HON. MIKE PFEIF R AND COMMISSIONERS COURT Fax: 361.653-4444 PAGES TO FOLLOW 8 INCLUDING THIS COVER SHEET From: JUDGE NANCY POMYKAL Sub1ec+• MONTHLY REPORT OF COLLECTIONS FQR THE MONTH OF SEPTEMBER 2014 PAGE 01 Comments- FaX he report of collections of SEPTEMBER 2014 Please give me a call If you have any questions, Thank you, fikP The information contained in the facsimile message is confidential, intended only for the use of the individual or entity named. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver said message to the intended recipient, you are hereby notified that any dissemination, distribution, copying or the taking of any action in reliance on the contents of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone and return the original message to us at the above address via the U. S. Postal Service. 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 02 Money DAPtributio.. Report JUSTICE OF THE FEACE PCT- 5 SEPTUM NR 2014 Total Hooei a C&mww/Datandaiit codia\ANOUntY 181.00 375305 1406-0,102 09-02-7,014 JSF 4.00 TFC 3.00 CCC 40.00 CH8 3.00 SAF MVF 5.00 0.10 MOORE, JAYSON WAYNE IF 4.00 JCSF 1.00 JPAY 6.00 IDF 2.00 Personal Check SUHC 30.00 TPDF 2.00 DFP 06.90 $.00 1e7.00 375306 1.40A 10420 09-04-2014 JSF 4.00 TFC 3,00 CCC 40.00 CHS 3.00 T14F TF 4.00 JCSF 1.00 JPAY 6,00 IDF 2.00 MVF 0.10 '. K'RU4E, .JETHRO DALE Money .Order . SUBC 30.00 TPDF 2.00 FINE 86.90 IF 4.00 327.00 375307 1407-0336 09-04-2014 JSF 4.00 CCC 40.00 CHS 3.00 SAF 5.00 260.00 HAMMETT, AUSTIN STARR JCSF 1,00 JPAY 6.00 IDF 2.00 TPDF 2.00 FINE Cashier's Check 3.Oo SAF E.00 TF 4.00 16T-00 . 375Jos" 140 T-0335 09-04-2014 JSF 4,00 CCC 40.00 CHS 2.00 VINE itl 0, 00 "HAMMETT;' AUSTIN STARR JCSF 1.00 JPAY 6.00 ?DF 2-00 TPDF . I Cashier's Check CHS 3�00 PWAF 5.00 WRNT 50 .00 351.00 375309 1312-0620 09-04.2014 JSF 4.00 CCC 40.00 JPAY 6.00 IDF 2.00 SLAGLE, CHAD WAYNE TIME 25.00 TF 4.00 JCSF 1,00 Money Order Pwr 100.Oo CSRV 81.00 DPSC 30.00 481.00 375310 1312-,0619 09-04-2014 JSF 4.00 CCC 40.00 CHS 3.00 PWAF 5.00 WENT 50.00 SLAGLE, 'CHAD WAYNE TIME 25.U0 TF 4,00 JCSF 1.0D JPAY 6,00 IDF 2.00 'Money Grdtt PWF 200.00 CSRV 111.00 DPSC 30.00 2d$.00 375311 1409-0416 09-04-2014 JSF 4.00 TFC 3,00 CCC 00.00 CHS 3,00 LAP 5-00 WENGLF,R, ERIC LAWNE14CF, IF 4-00 JCSF 1.00 JPAY 6.00 1DF 2-00 MvF 0.10 Credit Card SUBC 30.00 TPDF 2,00 FINE 144.90 '4,00 3,75312 S407-0417 09-08-2014 JSF 4-DO CCC 40.00 CHS 3.00 PWAF 5.00 IF MOEER, ROPERT A JCSF 1.00 JPAY 6.00 I0F ,a.00 PWF 100.,00 TPDF 2-00". Company Cheek CCC 40.00 CNS 3.00 LAF 6.00 TF 4.00 227.00 375313 1407-0349 09-08-2014 JSF 4.00 FINE 160.00 O'.SHIELDS, JOHN WILLIAM CHASE JCSF 1.00 JPAY 6.00 IDF 2.00 TPDF 2.0D Comm Service 41 37.5315; 1409-0424-SC 09-08-2014 IFEE 6.00 FILI 25.00 EFF 10.00 .00 ' SAENZ, DSONICxO ROSE= SR 'Fereonal Check. 375316 1404-0226 OP-05-2014 JSF 1.74 CCC 17,39 CHS 1.30 SAF 2.17 'DIME 10.57 40.00 GIPSON, KATHRSEN NICOLE IF 1.74 JCSF 0.44 JPAY 2,61 IDP 0.5'1 TPDF 0-87 Money. Order 315317 14n5.0216 09-xi-2014 TIME 25.00 W$F 190.00 PELANEY:, PATRICK, S.. . Personal Check 38F 4.00 TFC 3.00 CCC 40.00 CHS 3.00 DAF 5.00 1E7.00 375316 1407-0378 CALHOON, GERALD ALAN 09-11-2014 IF 4.00 JCSF 1.00 SPAY 6.00 IDF 2,00 MVF 0.10 Money Order SUBC 30.00 TPDF 2.00 FINE 06.90 375319 "1407-0371. 09-24-201.4 JSF 4-00 TFC 3.00 CCC 40.00 CHS 3-00 LAP 5.00 227 .;00 ; H,A,LE+ ERNE.5T MAR6HALL III IF 4.00 JCSF 1.00 JPAY 6.00 IDF 2..00 MVF 0.10 Credit Card SUBC 30.00 TPDF 2.00 FINE 126.50 375320 12-04-0141 09-24-2014 JSF 1.00 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 303.50 WALLACE, CHRISTOPHER LEE WRNT 50.00 IF 4.00 DPSC 30-Do SPAY 6.00 IDF 2100 Credit Card MVF 0.10 FINE 116.90 CSRV 88.50 SUBC 30.00 i75321 140,9-0430-FRD 09-25-2014 SFEE 75.00 IFEE 6.00 FILI 25.00 EFF 10,00 116;00 .' . BELL, STS98W J Company Check 37S322 1409-0426 09-25-2014 JSF 4.00 TFC 3.00 CCC 40.00 CHS 3.00 LAF 5.00 187 .00 GILLEY. LOREE BETH TF 4,00 JCSF 1-00 JPAY 6.00 IDF 2.00 MVF 0.10 Fcxsonal Check SUBC 30.00 TPDF 2.00 FINE 86.90 375723 1404-0203 09-25-2014 JSF 0.02 CCC 0.04 JPAY 0-01 SUHC 0.03 ODC 9.90 10 .00 GARC?A, ,MARCOS ROLANDO Money Order JSF 4.00 CCC 40.00 CHS 1.00 PWAF 5,00 TIME 25.00 195.00 375324 1406-0279 09-25-2014 IDF 2.00 TPDF 2.00 SIVINS, BGNNER GARREN IF 4.00 JCSF 2.00 JPAY 6.00 Personal Check WSF 103.00 CHS 3.00 LAF 5,00 :187;00 975325 1409-g422 09-25-2014 JSF 4.00 TFC 3.00 CCC 40.00 . BROWNLEE, CURTIS MITCHELL, IF 4.00 JCSF 1.00 JPAY 6,00 IDF 2.00 MVP. 0.10 Company check SUBC 30.00 TPDF 2.00 FINE 96.90 375226 1409-0429 09-29-2014 .JSF 4.00 TFC 3.00 CCC 40,00 CH5 3.00 LAP 5.00 110.00 MCTNTYRE, KEITH J05EPH IF 4.00 JCSF 1,00 JPAY 6.00 IDF 2,00 Mop 0.10 Money Order SUBC 30.00 TPDF 71.00 CDC 9.90 5-00 344.59 3.13321 1404-0208 05-25-2014 JSF 4-00 TFC 3.00 CCC 40.00 CHS 3,00 SAF pATEK, PHIt,LIP JAMES wRNT 50.00 IF 4.00 DPSC 30,00 JCSF 1.00 JPAY 6.00 Credit Card IDF 2.00 MVF 0.10 6UBC 30.00 TPDF 2.00 FIN13 84,90 CSRV 79.50 375328 1404-0227 09-30-2014 JSF 4,00 CCC 40-00 CHS 3.00 SAF 5.00 WRNT 50.09 295 .00 GIPSON, TORRENCE 11YRELL JR TIME 25.00 TF 4.00 DPSC 30,00 JCSF 1.00 JPAY 6.00 ,tail Credit 1Ur' 2.to rroP z.oe rrnn ec.ca CSFV c7 to 20 .Oo 375329 '.14090433 09-30-2014 FXRF 20,00 c+y 10-06.2014 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 03 Money Diatribueion Report JVSTICE OF THE V2kCE PCT. 5 SEPTU"RR 2014 Total Racei C Cause/Defendant RAVLICEK, f:HRTSTOPHER LEE 'P2YBtls a'1 ChcoR 4.00 3.00 CCC 40.00 CHS 2.00 SAF 5.00 221.00 J 75330 1400-0419 09-30-2014 JSF TFC BELCHER, STEVEN RAY TP 4.00 JCSF 1-00 JPAy 6.00 IDF 2.00 MVF O.LO Cashier's Check SVBc 30.00 TFPF 2.00 FINE 126.90 D aqa 10-06-401a 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 04 Money Distribution Report JUSTICE OF THE PEACE PCT. 5 BSPTEMEER 2014 Type Coda Description Count Retained Diebersed Mondy-Totala The following tetala represent ^ Caeh and Checks Collected COST CCC CONSOLIDATED COURT COSTS 15 53.74 483-69 $37.43 COST CHS COURTHOUSE SECURITY 14 40.30 0.00 40.30 COST DPSC UPS FAILURE TO APPEAR /OMNI FEES 2 19.80 40.20 60.00 14 2.69 24.19 26.S7 COST IDF INDIGENT DEFENSE FUND COST SCSF JUSTICE COURT SECURITY FUND 14 13.44 0.00 13. 44 C04T JPAY JUDGE PAY RAISE FEE 15 8.06 7236 60.62 COST JSF JUROR SERVICE FUND l5 5.38 48.36 53.76 5 25.00 0.00 25.00 COST LAP SHERIFF'S FEE 0.63 0.70 COST MVP MOVING VIOLATION FEE 7 0.07 COST PWAF TEXAS PARKS & WILDLIFE 4 16.00 4.00 20.00 5 17'74 4.43 22.17 COST SAP DPS S 210.03 0.00 2,10 03 COST SUBC SUB TITLE C 14 53.74 0.00 53.14 COST TF TECHNOLOGY FUND 7 21.00 0.00 21.00 COST TFC TFC 5 55.43 55.44 COST TIME TIME PAYMENT FEE COST TPDF TRUANCY PREVENTION & DIVERSION FUND 12 0.00 22.87 22'87 2 100.90 0.00 100.UU COST WENT WARRANT FEE 192.00 0.00 192.00 FEES CSRV COLLECTION SERVICES FEE 2 FEES UDC DRIVER SAFETY COURSE - 2013 2 19.80 0.00 19.80 1 86.90 0.00 86 90 FEES FEES DPF EFF DEFERRED FEE ELECTRONIC FILING FEE 2 0.00 20.00 20.00 1 26.00 0.00 20.00 FEES EXRP EXPIRATION RENEWAL FEE 2 50.00 0 00 50.00 FEES FILT FILING FEE 0.60 11.40 12.00 FEES TFEE INDIGENT FEF 2 FEES SFEE SERVICE FEE 1 75.00 0.00 75.UD FINE FINE FINE 7 634.50 0.00 834.50 FINE PWF PARKS & WILDLIFE FINE 3 60.00 340.00 400.00 FINE ESP WATER SAFETY FINE 2 43.95 249.OS 293.00 Money Totals 19 2,025.17 1,376,83 3,402.00 The following totals represent - Tr&n.a£era Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 0 0-00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JU.STTCE COURT SECURITY FUND 0 0-00 0.00 0.00 COST JFAY JUDGE PAY RAISE FES 0 0.00 0.00 0.00 COST JSF• JUROR SERVICE FUND 0 0.00 0.00 0.00 0 0.00 0.00 0.00 COST COST LAF MVP SHERIFF'S FEE, MOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0-00 0 0.00 0.00 0.00 COST COST SAP SUBC DPS SUB 'TITLE C 0 D.DO 0.00 0.00 COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00 0 0.00 0.00 0.00 COST TFC TFC 0-00 0.00 0100 COST TIME TIME PAYMENT FEE 0 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 0 0.00 0.0D 0.00 0 0-00 0.00 0-00 COST WENT WARRANT FEE 0.00 0.00 FEES CSRV COLLECTION SERVICES FFE 0 0.00 FEES DDC DRIVER SAFETY COURSE - 2013 0 0.00 0.00 0.00 0 0.00 0.00 0.00 FEES DFF DEFERRED FEE 0.00 FEES RFF ELECTRONIC FILING FEE 0 0.00 0.00 FEES EXRF EXPIRATION RENFWAL FEE 0 0.00 0.00 O.UO 0 0.00 0.00 0.00 FEES FILI FILING FEE 0.00 0.00 FEES IPEE INDIGENT FEE 0 0.00 FEES SFEE SERVICE FEE 0 0.00 0.00 0.00 FINE PINE FINE 0 0.00 0.00 0.00 PTNF, PWF PARKS & WTIDLIFE FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 0 0.00 0.90 0.00 0 0.00 0.00 O.DO Transfer Totala The following totals raPraaent - Jail Cradit and Coa Unity RerVics R 9.0n 72.00 90.00 COST CCC UUNSV 41ua1'Ru COURT C0575 0.00 6.00 COST CHS COURTHOUSE SECURITY 2 6 00 Page 10-06-2014 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 05 Money Distribution RePOYt JUSTICE OF THE PEACE PCT, 5 SEPTEMBER 2014 Count Retained Disbursed Money-TOtel6 Type Code Dsacri tion 30.00 COST OPEC DPS FAILURE TO APPEAR /OMNI FEES 1 9.90 20.10 3.60 4.00 2 o.40 COST IDF INDIGENT DEFENSE FUND 2.00 0- 2.00 C05T JCSF JUSTICE COURT SECURITY FUND 2 1080 80 12.U0 COST JPAY JUDGE PAY RAISE FEE 2 1.20 '7.20 8.00 COST JSF JUROR SERVICE FUND 2 0.80 0.00 5.00 COST LAP SHERIFF'S FEE I 6.00 0,00 0.00 0.00 COST MVF MOVING VIOLATION FEE 0 0.00 .00 COST PWAF TEXAS PARKS & WILDLIFE 0 1.00 5.00 .00 COST SAP DPS 1 4.00 0.00 0.00 0.00 COST SO3C SUB TITLE C 0 0.00 0.00 8.00 COST TF TECHNOLOGY FUND 2 0.00 0.00 0•00 COST TFC TFC 0 1 12.50 12.50 25.00 COST TIME TIME PAYMENT FEE 0.00 4.09 4.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 2. 0.00 50,90 COST WRNT WARRANT FEE 1 50.00 67.50 0.00 67.50 FEES CSRV COLLECTION SERVICES FEE 1 0.00 0.00 FEES DDC DRIVER SAFETY COURSE - 2D13 0 0100 0.00 0.00 PEES DFF DEFERRED FEE U 0.00 O.OD 0.00 FEES EFF ELECTRONIC FILING FEE 0 0.00 0.00 0 0.00 0-00 FEES EXRF LXPIRATION RENEWAL FEE 0.00 0.00 FEES FII.I FILING PEE 0 0,00 0,00 0 0.00 0.00 FEES IFEE INDIOEN'C FEE 0,00 0.00 0.00 FEES SFEE SERVICE FEE 0 215.50 0.00 215,50 FINE PINE FINE 2 0.00 0.00 FINE PWF PARKS & VILDLIFE FINE 0 0.00 0.00 0 0.00 O AU FINN WSF WATER SAFETY FINE 2 390.60 131.20 522.00 Crodie Totals The following totele rOPteeeot - Credit Card Paymenta 4 16.00 144.00 ISO." COST CCC CONSOLIDATED COURT COSTS 0. 13.00 COST CHS COURTHOUSE SECURITY 4 1J.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 2 19-80 d0.20 60.OD 4 0.80 7,20 O .00 COST IUP INDIGENT DEFENSE FUND 3 COST JCSF JUSTICE COURT SECURITY FUND 3 3100 0.00 .00 COST JPAY JUDGE PAY RAISE FEE 4 2.40 21.60 24.00 COST JSF JUROR SERVICE FUND 4 1.60 14.40 16.00 2 10.00 0.00 10.00 COST LAF SHERIPF'S PEE 0.36 0.40 COST MVP MOVING VIOLATION FEE 4 0.04 COST PsvAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 2 8100 2.00 10-00 COST SAP D25 4 120.00 0.00 120.00 COST SUEC SUE TITLE C 16.00 0100 16.00 COST TP TECHNOLOGY FUND 4 12.00 COST TFC TFC 4 12.00 0.00 0 0.00 0.00 0-00 COST TIME TIME PAYMENT FEE 6.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 3 0.00 6.00 2 100-UD 0.00 100.00 COST WRNT WARRANT FEE FEES C.SRV COLLECTION SERVICES FEE 2 168.00 0.00 168.09 FEES DDC DRIVER SAFETY COURSE - 2013 0 0.00 0.00 0.00 0 0.00 0.00 0100 FEES DFF DEFERRED FEE 0.00 0.00 FRES EFF ELECTRONIC FILING FEE 0 0.00 0.00 FEES EXRF F.XPTRATION RENEWAL FEE 0 0.00 0.00 0.00 0 0.00 0.00 FEES FILI FILING FEE O 0.00 0.00 0.00 FEES IFEE INDIGENT FEE 0.00 0,00 0.00 FBBS SFEE SERVICE FEB 0 0.00 473.60 FINE FINE FINE 4 473.60 0.00 0100 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 FINE WSF WATER SAFETY FINE U 0.00 0,00 4 964.24 235,76 1,200.00 Credit Totals The following totele represent - Combined Money and Credits 21 77.74 699,69 777-43 COST CCC CONSOLIDATED COURT COSTS S9.30 SIBS 59.30 COST CH5 COURTHOUSE SECURITY 20 49.50 100.50 150.00 COST DP5C DPS FAILURE TO APPEAR /OMNI FEES 5 38.87 COST IDF INDIGENT DEFENSE FUND 2D 3.89 34.98 18.44 COST JCSF JUSTICE COURT SECURITY FUND 19 10.41 44 0.00 1.9 116.62 COST JVAY JUDGE VAX nM16X ruO it1 7.7U 69.98 77 ,76 COST JSF JUROR SERVICE FUND 2 Page 4 10-06-2014 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 06 Money Diatribution Report Dp9TICE OF THE F810E PCT. 5 SEPTEN98R. 2014 Count Retained Diebareed Moae-Totale Tylpe Code Deucriptioft 8 40.00 0.00 40.00 COST LAF SHERIFF'S FEE 0,99 1.10 COS7'MVF MOVING VIOLATION FEE 11 0.11 4 16.00 4.00 20.00 COST PWAF TEXAS PARKS & WILDLIFE 1.43 37.17 COST SAP DPS a 23.14 COST SU➢C SU➢ TITLE C 12 330.03 0.00 330.03 COST TV TECHNOLOGY FUND 20 77.74 0.00 77.74 11 33.00 0.00 33.00 COST TFC TFC 6 67.93 $7.94 135.07 COST TIME TIME PAYMENT FEE 0.00 32,87 32.87 COST TPDF TRUANCY PREVENTION G DIVERSION FUND 17 5 250.00 0.00 250.00 COST WENT WARRANT FEE 5 427.50 0.00 427.50 FEES CSRV COLLECTION SERVICES FEE 0.00 19.80 FEES DDC DRIVER SAFETY COURSE - 2013 2 19.00 1 96.90 0.00 $6.90 FEES DFF DEFERRED FEE 0.00 20,00 20-00 FEES EFF ELECTRONIC FILING FEE 2 FNES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 2 $0.00 0-00 50.00 FEES FILL FILING FEE 2 0.60 11.40 12.00 FEES IFEE INDIGENT F'F.F 15.00 0.00 75-00 FEES SFEE SERVICE FEE 1 0-00 11523.60 FINE FINE FINE 13 1,523 .60 3 60.00 340.00 40D.00 FINE PWP PARK5 & WILDLIFE FINE FINE WSF WATER SAFETY FINE 2 43,95 249.05 293.00 Repo)m TOCala 25 3,300.21 1,743.79 5,124.00 Page 14 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 07 Money Dietrib-Eion AeDort JDBTICR OF THE PEACB PCT. 5 SEPTEHnER 2014 Payment Type Finee Court Cote See- Honda Re-titutioa other Total Date 00-00.0000 C-ah & Checks Collected 0.00 0.00 0.00 0,00 0.00 0.00 0.00 Jeii credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 credit Cards & Transfers 0.00 0.00 0.00 0.06 U-00 0.00 0.00 Total of all Collectlone 0-00 0100 0,00 0.00 0.00 0.00 0.00 09-of-1991 Cash & Checke Collected 0.00 0.00 0,00 0.00 0.00 0,00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0-00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of 411 Collections 0100 0100 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0-00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm service 0.00 0.00 0-00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0,00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0-00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.uo 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o9-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0,00 0.00 0.00 0.00 Jail Credits & Comm Sorvice 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Tra)lsfere 0.00 0-00 0.00 0.00 U.00 0,00 0.00 Total 09 all Collectiona 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0.00 0100 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0-00 0100 0.00 0,00 Total of all Collectlone 0100 0.00 0.00 0.00 0.06 0.00 0.00 09-01-2001 cash & Chocks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 U.00 0.00 0.00 0.00 0.00 0.00 Total of all Collcctions 0.00 0100 0.00 0,00 0.00 0.00 0.00 09-01-2003 Cash & Checks Collected 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 O.00 0.00 0.00 0,00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0-00 0.00 0.00 0.00 01-01-2004 Cash 4 Checks Collected 1,52'1.50 11390.00 475.70 0100 0.00 0.00 3,402.00 Jail Credit's & Comm Sorvice 215,50 239.00 67.50 0.00 0.00 0.00 922.00 Credit Cards & Transfer- 473.60 555.40 160.00 0.00 0,00 0.00 1,20o.00 Total Of all Collections 2,216.60 2,196.20 711.20 0.00 0.00 0.00 5,124.00 TOTALS Cash & Cheoke Collected 1,527,50 1,398.00 475.70 0.00 0.00 0.00 3.402.00 Jail. Credits & Comm Service 215.50 239.00 67.59 0.00 0,00 0.00 522.00 Credit Cards & Transfers 473.60 558-40 160.00 0.00 U-00 0.00 1,200.00 Total of all Collections 2,216.60 2,196.20 711.26 0.00 0.00 O.OU 51124.00 Y -9, to-o6-sold 10/07/2014 09:05 361-983-2461 CALHOUN CO PCT 5 PAGE 08 Money Distribution Report JUDTICE OF THR PHACE PCT. 5 SEPTEMBER 2014 Deeeri tion Count Collected Rot.iaed Disbursed State of Ts"* Quarterly Reporting Totals State Comptroller cost and Fees Report section I: Report for 0[fenaaa Committed 0.00 0141-04 Forward 31 1,027,46 1,"'1.46 09-01-01 - 12-31-03 0 0.00 0.00 0.00 08-31-99 - 08-31.01 0 0.00 0.00 0.00 09-01-97 - Oa-30-99 0 0.00 0.00 0-00 09-01-91 - 08-31-97 0 0.00 0.00 0.00 Bail Bond Fee 0 0.00 040 0.00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Fee - Comm Supvn 0 0.00 0.00 0.00 DNA Testing Fee - Juvenile 0 0.00 0.00 0.00 EMS Trauma Fund (EMS) 0 0.00 0.00 0.00 Juvenile Probation Diversion Feea 0 0100 0.00 0.00 Jury Reimbursement, Fee 19 63.76 6.98 62.18 Indigent Defeoae Fund 18 34.87 3.43 31.36 Moving violation Fees 11 1.10 0.11 0.99 State. Traffic Fine 0 0.00 0.00 0.00 Section TT: As Applicable Peace Officer Fees 11 5217 41.74 10.43 Failuxc to Appear/pay Fees 4 120.00 39.60 00.40 Judicial Fund - Connt County CO"t 0 0.00 0.80 0.00 Judicial Fund - Statutory County Court 0 0.00 0.00 0.00 Motor Carrier weight violations 0 0.00 0.00 0.00 Time Payment Fees 3 110.87 55.43 55,44 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Fee 19 104.62 10.46 94.16 Truancy Prevention and Diversion Fund 0 0.00 0.00 0.00 Report Sub Total 118 1,520.85 1,163.27 335.58 state Comptroller Civil Fees Report CF: girth Certificate Fees 0 0.00 0.00 0.00 CF; Marriage License Fees 0 0.00 0.00 0.00 CF: Declaration Of Informal Marriage 0 0.00 0.00 0.00 CF+ Nondisclosure Fees 0 0.00 0.00 0.00 CF: Juror Donations 0 0.00 0.00 0.00 CF; Justice Court Indig Filing Fees 2 12.00 0.60 11.40 CF: Scat Prob Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Frob Court Judic Filing Fees 0 0.00 0.00 0.00 CF: Scat Cncy Cvurt Indig Filing Feed 0 0.00 0.00 0.00 CF: Scat Cnty Court Judie Filing Fees 0 0.00 0.00 0.00 CF; Cnst Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF! Chat Cnty Court Judic Filing Feea 0 0.00 0.00 0-00 CF: Dist Court Divorce & Family Law 0 0.00 0.00 0.00 CF! Dist Court Other DivQxce/Family Law 0 0.00 0.00 0.00 CF: Dist Court Indig Legal Services 0 0.00 0.00 0.00 CF: Judicial Support Fee 0 0.00 0.00 9.00 Report Sub Total 2 12.00 0.60 11.40 Total Due For This Period 120 1,532.8.5 1,185.87 346.98 APPROVAL OF PAYROLL: N/A PRE -APPROVE EXPENDITURES BY INCUMBENT COUNTY OR PRECINCT OFFICER(S) UNDER COUNTY'S POLICY OF COMPLIANCE WITH LGC 130.908: Commissioner Lyssy made a motion to pre -approve expenditures by incumbent County or Precinct Officer(s) under County's Policy of Compliance with LGC 130.908. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. (\ § § k \ \( \ \�} � ?O ! <«, \a 2¢ ?&� \LU� ?� \F- »z, 2 -0u \ \ \u Bk 0 �� � } APPROVAL OF BILLS: Commissioner Fritsch made a motion to pay Memorial Medical Center bills in the amount of $2,268,386.52. Pay Indigent Healthcare Fund Expenses in the amount of $109,021.77, making a grand total of $2,377,408.29 to be paid. Commissioner Lyssy seconded that motion. Commissioner Fritsch made a motion to pay 2014 County bills for vendor disbursements $577,640.35. Transfer between funds for Indigent Healthcare in the amount of $109,021.77 making it a grand total for approval of $686,662.12 to be paid. Commissioner Lyssy seconded that motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- October 23, 2014 9/2/2014 Payroll Liabilities $ 86,032.33 9/2/2014 Weekly Payables 251,993.68 9/3/2014 Patient Refunds 2,808.02 9/4/2014 Credit Card Payment 7,334.11 9/9/2014 Dep Item Returned 125.00 9/9/2014 MMC Payroll - ACH/Checks 238,672.02 9/10/2014 Emp Ins/ 403E Plan 877.50 9/11/2014 McKesson Drug Payables 3,510.81 9/11/2014 McKesson Drug Payables 1,980.39 9/11/2014 Dep Item Returned 25.00 9/11/2014 McKesson Drug Payables 2,166.57 9/11/2014 MMC Payroll -ACH 237,992.19 9/1112014 Weekly Payables 195,884.18 9/15/2014 McKesson Drug Payables 1,453.86 9/17/2014 Payroll Liabilities 90,273.12 9/17/2014 LCA Mad Records Outside Service Fee 2,137.38 9/17/2014 Weekly Payables 317,984.67 9/18/2014 TCDRS 103,082.48 9/22/2014 McKesson Drug Payables 2,283.45 9/23/2014 MMC Payroll -ACH/Checks 242.081.78 9/25/2014 Credit Card Payment 1,228.54 9/25/2014 Weekly Payables 35,246.06 9/25/2014 MMC Payroll - ACH 242,036.78 9/29/2014 Weekly Payables 500.00 9/2912014 McKesson Drug Payables 1,763.55 9/30/2014 Payroll Liabilities 89,508.51 9/30/2014 Monthly Electronic Transfers for Payroll Expenses(not ind above) 1,976.96 9/30/2014 Monthly Electronic Transfers for Operating Expenses 6,876.27 Total Payables and Payroll INTER -GOVERNMENT TRANSFERS 9/18/2014 Inter -Government Transfers for September 2014 100,551.31 Total Inter -Government Transfers INTRA-ACCOUNT TRANSFERS From Operating to Private Waiver Clearing Fund From Private Waiver Clearing Fund to Operating Total Intra-Account Transfers SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS INDIGENT HEALTHCARE FUND EXPENSES $ 2,167,835.21 $ 100,661.31 $ 2,268,386.62 $ 109,021.77 GRAND TOTAL DISBURSEMENTS APPROVED October 23, 2014 $ 2,377,408.29 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- October 23, 2014 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic 1055.68 Community Pathology Associates 279.34 William J. Crowley D.O. 847.07 HEB Pharmacy 257.57 Memorial Medical Center (Phys fees $399.62nP $52,877.37/ OP $36a0e.25f ER $6,767.02) 96,752.26 Port Lavaca Anesthesia Group 1,151.70 Port Lavaca Clinic Assoc 1,023.25 Radiology Unlimited PA 106.67 Regional Employee Assistance 501.20 Victoria Eye Center 68.70 Victoria Kidney & Dialysis 80.00 Victoria Professional Medical 79.62 George A. William MD FACOG 350.82 SUBTOTAL 102,663.88 Memorial Medical Center (Indigent Healthcare Payroll and Expenses) 6,467.89 ITOTAL APPROVED INDIGENT HEALTHCARE FUND EXPENSES 109,021.77 I **$ 440.00 in Co -Pays were collected by Memorial Medical Center in September 2014 October 23, 2014 2014 APPROVAL LIST - 2014 BUDGET 37 CCf7(�i`i(Lff'Yc9Tf)►1f1:8Yf7f1ff:71ficifl fItYL(KflCf[17i7t7ffsl BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 36 $ 344,476.62 FICA P/R $ 39,688.36 MEDICARE P/R $ 9,431.92 FWH P/R $ 32,271.16 AFLAC P/R $ 5,067.11 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 3,480.48 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,497.70 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R $ 132,342.01 AMAZON A/P $ 510.80 AT&T A/P $ 138.49 AT&TMOBILITY A/P $ 105.92 CABLE ONE A/P $ 571.15 CARDMEMBER SERVICE - COUNTY A/P $ 3,121.97 CENTERPOINT ENERGY A/P $ 1,362.75 CPL RETAIL ENERGY A/P $ 87.75 GBRA A/P $ 66.63 PORT O'CONNOR VOLUNTEER FIRE DEPT A/P $ 127.17 REPUBLIC SERVICES #847 A/P $ 95.77 RICOH USA, INC. A/P $ 519.00 SHELL FLEET PLUS A/P $ 122.00 VERIZON SOUTHWEST A/P $ 615.03 WAL-MART AP $ 191.67 WASTE MANAGEMENT A/P $ 1,748.89 TOTAL VENDOR DISBURSEMENTS: $ 577,640.35 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 109,021.77 TOTAL TRANSFERS BETWEEN FUNDS: $ 109,021.77 TOTAL AMOUNT FOR APPROVAL: $ 686,662.12 ACCEPT DONATIONS TO CALHOUN COUNTY: N/A MATTER OF TRANSFERRING CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO ANOTHER COUNTY DEPARTMENT. Commissioner Fritsch made a motion to approve matter of transferring certain items of County Property from one County Department to another County Department. Commissioner Lyssy seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By:Neil E. Fritsch Inventory Number Description Serial No. Transfer From/To Department 23-0227 Toshiba Estudio 167 Copier CWK 868614 Precinct 3 R&B/ Veterans Service EDI # 1305 DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE DPS DEPARTMENT AS WASTE AND AUTHORIZE DISPOSAL OF SAME: Commissioner Lyssy made a motion to declare certain items of County Property in the DPS Department as waste and authorize disposal of same. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: Texas Highway Patrol 10-16-14 Requested By: Rita G. Dornak DECLARE ITEMS OF COUNTY PROPERTY IN THE FOLLOWING DEPARTMENTS AS SURPLUS/SALVAGE: Commissioner Fritsch made a motion to declare items of County Property in the following as departments as Surplus/Salvage. Commissioner Lyssy seconded his motion. (SEE LISTS) Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Henry Barber <hbarber@cableone.net> Sent: Wednesday, October 15, 2014 8:44 AM To: 'Susan Riley'; henry barber; 'Andrew Chambers' Subject: Court Agenda 10/23/2014 Attachments: 2014 Surplus List.xls Please place on agenda as surplus salvage Thanks Henry Brand Item Model # Bunn Coffee Maker 33200.0001 Bunn Coffee Maker 33200.0001 Fellowes Paper shredder N/A Ferno Stair chair Sirocco Federal Light bar JetStream Whelen Light bar Edge 9000 A&E Engineering Radio Remote RD11 Hewlett Packard Laser printer Q2461A Hewlett Packard Laser printer Q2461A Hewlett Packard Laser printer Q2461A Hewlett Packard Laser printer Q2461A Hewlett Packard Laser printer C3980A Hewlett Packard Laser printer C3980A Brother Fax machine MFC9700 Brother Fax machine FAX2900 Sony DVD Player DVP-NS315 Norcold RV Compact Refrigerator 323 Dell 19 " CRT Monitor M992 Dell 17" LCD Monitor 1703FPt Dell Docking station 1978U Dell Docking station 1978U Hyundai 21" CRT monitor G210 Dell 17" SVGA monitor 08G157 Samsung 21.5" LED monitor 2233SW Serial # VPRO503162 VPR0630951 N/A H08559 Notfound Not Readable 9307039 CNFL047456 CNFL047470 CNFB410659 CNFL047488 USCD158728 USBD068961 U600731-2J837841 U56577E3J402529 W136313 426325CK MX-04N736-47605-45C-BF87 CN-02Y315-71618-43P-AN7W None None SSA9PHA20901470 MX-08G157-47605-294-BESU CM22H9LS302332V Susan Riley From: Michelle Velasquez <michelle.velasquez@calhouncotx.org> Sent: Friday, October 10, 2014 4:27 PM To: Susan Riley; rachel.martinez@calhouncotx.org Subject: Surplus Attachments: 20141010161029020. pdf Hi Susan, Attached are a few more items to surplus to sell. Ron has a copy and has assured me that he or Tami will verify there is nothing important left in the computer parts prior to the sell. Please add these to the next Commissioners Court date for consideration. Thank you, Michelle -----Original Message ----- From: michelle.velasquez@calhouncotx.org [mailto:michelle.velasquez@calhouncotx.org] Sent: Friday, October 10, 2014 4:10 PM To: Michelle Subject: This E-mail was sent from "RNP6701AO" (Aficio MP 5001). Scan Date: 10.10.2014 16:10:28 (-0500) Queries to: michelle.velasquez@calhouncotx.org i Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: .Requested By: 4�6u� Inventory Reason for Surplus/Salvage Number Description Serial No. ❑erlaratinn I Evil, / - � ! �� ♦y. liwl L v .6 .. . ► � • ��T/ice../ ■ Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Texas Highway Patrol Requested By: Rita G. Dornak 10-16-14 Inventory Reason for Surplus/Salvage Number Description Serial No. Declaration NQoe 3 Blue Fabric Task Chairs None Fabric Torn hard to roll. Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Texas Highway Patrol Requested By: Rita G. Dornak 10-15-14 Inventory Reason for Surplus/Salvage Number Description Serial No. Declaration Noe U6006K3J620129 Not -Utilized -Not sure if it works NQne Box of Misc. Office Su lie None Not Utilized Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: XRS 'Away Requested By:; 7tQ Q o rnq K Inventory Reason for Surplus/Salvage Number Descri tion Serial No. Declaration 99 Open Shelf for forms None All forms are online None Magnavox 19" TV None Not Used -unknown if it works None Sharp 4-Head VCR 903747460 Not Used None Wood VCR Tape Holder None Not Used None Table, 46" x 24" None Not Used None Sylvanian VCR 4-Head D4243068-A Not Used MATTER OF DECLARING CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE: N/A BUDGET ADJUSTMENTS: Commissioner Finster made a motion to approve budget adjustments. Commissioner Fritsch seconded his motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 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W ;W M :z m Elll � N :W i� f Lu �Z ^ 0 M y i W ?d' H Z W IL �I UA W R a �.y o C. WI<n M V V J F 0 w z Z w w W toO = __ 01 Z =0 2 _Z =Z = =W d W = Z o =W =F Q =W U _® m O =O =Z uj _z LU =CWC G Z E = a j W FI O� a 3 Al A k > § 7 x � Q 0 § :& ` ■ :o 2 :o ; :z 2 iz ( 0 , . i� 2 19 uj .L 2 z ul k § / k § k ■■§\ ■� jz1. =z w k k� § B j \0 > ) ;�� §■/ ! w ( a \ § k = o _ � ■ ! § k I / ) k k _ ) § to -C® ■` =§ IL |§ § § )� � � ■K )B � § § kz ( �( )� e ■ G o \� ( § )a s - § ; §§ §� k k IF ¥ f SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS: N/A PUBLIC DISCUSSION OF COUNTY MATTERS: Gayland Johnson from the Olivia/Port Alto Volunteer Fire Department gave an update on where he's at on the grant applications that he has out for the grass trucks. He has received one from the Johnson Foundation and they granted him the full amount he had asked for. There is still a grant application out for the Forestry Service to change another truck. He also stated there would be an appreciation luncheon on Sunday at the Community Center in Olivia from 11:00 a.m. to 1:00 p.m. Ron Langford, Veteran Service Officer, gave an update on how things are going for the office and stated everything is coming along great. Their office hours are 8:00 a.m. to 12:00 p.m. on Tuesdays, 8:00 a.m. to 4:00 p.m. on Wednesdays and he comes in after 3:00 p.m. on Thursdays and will also meet with anyone who calls him for an appointment to meet elsewhere. The training and working with the DAV is going well. He has also made contact with the Texas Veterans Commission and has all their paperwork to fill out and send back to them. He invites the Community to two programs that are being held on Veterans Day, November 11, 2014, one being at Calhoun High School at 8:30 a.m. and the other at the VFW at 11:00 a.m. where a luncheon and awards ceremony will be held. The American GI Forum will also be holding a luncheon on November 8, 2014. Commissioner Fritsch also stated HJM Elementary will have a Veterans Day program on November 10, 2014 at 1:00 p.m. and JR Elementary will have a Veterans Day program November 11, 2014 at 2:00 p.m. Commissioner Galvan gave an update on County Road 101 stating they are only lacking about 17 trucks of the limestone. Commissioner Lyssy stated there was a discussion with the State and they're also having trouble getting their materials as well. COURT ADJOURNED AT 10:27 A.M.