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2015-04-23Regular 2015 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held April 23, 2015 BE IT REMEMBERED, that on this 23rd day of April, A.D., 2015 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer County Judge Roger C. Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Anna Goodman County Clerk Josie Sampson Deputy County Clerk Commissioner Fritsch and Commissioner Finster were absent. Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Lyssy led the Pledge to the US Flag and the Pledge to the Texas Flag. APPROVE SPECIFICATIONS AND GENERAL CONDITIONS FOR ASPHALTS, OILS AND EMULSIONS FOR THE PERIOD BEGINNING JULY 1, 2015 AND ENDING DECEMBER 31, 2015 AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS. BIDS WILL BE DUE THURSDAY, JUNE 4, 2015 AND CONSIDERED FOR AWARD ON THURSDAY, JUNE 11, 2015: Cindy Mueller, County Auditor, stated the specifications have not changed. Commissioner Lyssy made a motion to approve specifications and general conditions for asphalts, oils and emulsions for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due on Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX II - 202 S ANN ST PORT LAVACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE - PEGGY HALL DATE: A p r; I ", 2 015' RE: AGENDA ITEM — April 23, 2015 AGENDAITEM THURSDAY, APRIL 23, 2015 ® Consider and take necessary action to approve specifications and general conditions for Asphalts, Oils and Emulsions for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. (CM) SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS 1. The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct 44-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning July 1, 2015 and ending December 31, 2015. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Materials shall conform to the Texas Highway Department Item #300 entitled "Asphalt, Oils and Emulsions." (Also see Invitation to Bid form.) The Bid Items are: -Primer Oil **Must Meet All TXDOT Specifications •Item 300, Asphalts, Oils and Emulsions: [AC-51 **Must Meet All TXDOT Specifications •Item 300, Asphalts, Oils and Emulsions:(RC250) **Must Meet All TXDOT Specifications Temperature must be no lower than 130' •Item 300, Type CRS-2, Emulsified Asphalt (Cationic Rapid Setting) **Must Meet All TXDOT Specifications Temperature must be no lower than 1501 and no higher than 1801 •Item 300, Type CRS-2P, Emulsified Asphalt (Cationic Rapid Setting) **Must Meet All TXDOT Specifications Temperature must be no lower than 150* and no higher than 1801 **TXDOT Specifications include Temperature requirements Specifications are not being met if products are not delivered at the required temperatures. The award of a bid may be voided if specifications are not followed. The bid would then be awarded to the next lowest vendor that met specifications. Pump and hoses are to be furnished by vendor at no extra charge. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges (includingfreight) must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page I of I i PEGGY BALL 202 8 ANJWTE8 CRISTINA P TUMOR CANDICEVILLARREAL PORT LAVACA,TENAS77979 DEMICABRERA VASSISTANT AUDITOR TELEPHONE 13611553-4610 FAX 13611553-4614 ASSISTANT AUDITORS APRIL 23, 2015 Re: ASPHALTS, OILS AND EMULSIONS Please find the following; information enclosed. • Return Instructions (Do Not Return with Bid) ® Invitation To Bid Forms (RETURN this form for each item bidding on. DO NOT FOLD) w RETURN the original "Invitation To Bid Form"for each item you are bidding on in a sealed 9 x 12 or larger envelope. All Invitation To Bid Forms may be returned in one envelope. up- The outside of the sealed envelope must be marked: "Sealed Bid Asphalts, Oils and Emulsions" • All Asphalts, Oils & Emulsions Bids may be returned in one sealed envelope • If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid —Asphalts. Oils & Emulsions." ® Specifications for Asphalts, Oils and Emulsions (Do Not Return with Bid) ® General Conditions of Bidding (Do Not Return with Bid) If you have questions on the asphalts, oils and emulsions item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct #1: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct #4 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Calhoun County Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: peggy.hall@calhouncotx.org). I PEGGY HALL 202 SAN TEB CRISTINAPTUAZON CANDICEVILLARREAL PONT LAVACA.TEXAS 71979 DEMICABRERA V ASSISTANT AUDITOR TELEPHONE (3611553-4610FAX(3611553-4614 ASSISTANT AUDITORS APPUL 23,1015 t RETURN THE FOLLOWING INFORMATION FOR EACH BID ITEM: DO NOT FOLD Bid(s) Submit Bid(s) in a 9 X 12 or larger envelope ALL bids may be returned in the same 9 X 12 sealed envelope Return the following by 10:00 AM, Thursday, June 4, 2015 Invitation To Bid Form(s) * All Asphalts, Oils & Emulsions Bids may be returned in the same sealed envelope. * Do Not Fold any information. * Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly (narked. "Sealed Bid -Asphalts, Oils & Emulsions". If you send your bid(s) by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid - Asphalts Oils & Emulsions". Bids are DUE on or before 10:00 AM, Thursday, June 4, 2015 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. BIDDING w RETURN: Original of the "Invitation to Bid Form(s)" Do Not Fold A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE — TIME AND DATE: Sealed bids must be in the office of the County Judge by 10:00 AM, Thursday, June 4, 2015. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, June 4, 2015 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 Mark the outside of the sealed 9x12 or larger envelope: Sealed Bid - Asphalts, Oils & Emulsions If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid —Asphalts, Oils & Emulsions." C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. Pump and hoses are to be furnished by vendor at no extra charge or shall be included in bid price. ANCharoes(includinefreight) must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. Page I of 4 E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, June 4, 2015 at 10:00 AM in the Judge's office, 211 S Ann St, 3`d Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Thursday, June 11, 2015 during Commissioners' Court. 2. BIDS: Bids are for a six (6) month period beginning July 1, 2015 and ending December 31, 2015. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the Page 2 of 4 number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. All disputes will be held in Calhoun County, Texas. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2" a and 4m Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase order due dates and Commissioners' Court dates are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 3 of 4 13. PROTEST PROCEDURES: All protests and disputes will be held in Calhoun County,'fexas. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 14. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax:361-553-4614 Email: eindy.mueller@calhouncotx.org calhouncotx.org Page 4 of 4 � E c On the Invitation •..• 1 Bid ...•under and Destination•Precincts" (• in numerical order byPrecinct. ffm Precinct 1 Precinct 3 Precinct 4-P Precinct 4-S Precinct 2 in Fairgrounds . Olivia Area • A - a G!J Be very careful when submitting bids. Precinct 2 is listed last. CALUOUN COUNTY, TEXAS DID SHEET- ASPHALTS, OILS AND EMULSIONS j BIDDER BID ITEM 1PRIMER OIL PFRIRRFROM JULY 1, 2015 PERIOOTO: DECEMBER 31, 2U15 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHOREROOT 1FER PORTOAVACA COUNTrJUD779GE 211 SANNST, 3RD F10BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-FOR/NER BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM THURSDAY JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY,-JUNE 11, 201S THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSERIBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: ®®® PRIMER OIL MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. DEPARTMENT.• DESTINATION DELIVERY MW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; Bid Price Includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORTIED SIGNATURE PRINT NAME PLEASE LIST ANY EXCEPTIONS 10 SPECIFICATIONS: TELEPHONE and DATE OF 010: CALHOUN COUNTY, TEXAS BID SHEET- ASPHALTS OILS AND EMULSIONS In lull fill BID ITEM AC-5 PERIOD FROM: JULY 1, 2015 PERIODTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM 301, PORT LA VA CA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID1 Ac s __.—_—.._� BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM, THURSDA Y, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. -------------------------------------------- SPECIFICATIONS: AC-5 MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. 7EPARTMENT.- DESTINATION DELIVERY tw LW AW PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price Includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price Includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: PRINT NAME: DATE OF 010: PLEASE LIST ANY EXCEPTIONS TO SPECUICATIONS: TELEPHONE and EMAIL• CALHOUN COUNTY, TEXAS BID SHEET- ASPHALTS, OILS AND EMULSIONS Uln,�'ff fflm�' 19 M3M BIDDER BID ITEM IRC250 = PERIODFROM: JULY 1, 2015 PERRUTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID7'C250 BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM, THURSDA Y, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----._®._®®®®®._r._®-----._—._®®._®—®®--v------ SPECIFICATIONS: RC250 MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. DEPARTMENT; DESTLNAT/ON DEL/VERY 1w PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; Bid Price Includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON �t[�.r�T The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TIRE: 16 11f11Ti PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE DATE OF DID: CALHOUN COUNTY, TEXAS DID SHEET- JASPUALIS, OILS AND EMULSIONS I I £ y [ 4 £ r Y G Ir BIDDER BID ITEM CRS-2 I I PERIOBFROM: JULY 1, 2015 PEMOOTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, JRD FLOOR, ROOM J01, PORTIA VACA, TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B1D Cii2T BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY, DUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: CRS-2 MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. 7EPARTMEAfr. DESTINATION DEL/VERY IhIff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOR DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; Bid Price Includes Freight GALLON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE MINT NAME: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE BATE OF Bid CALHOUN COUNTY, TEXAS DID SHEET- ASPHALTS, OILS AND EMULSIONS I'I�III:IIUI`1fi' BIDDER BID ITEM CRS-2P JULY 1, 2015 DECEMBER 31, 2015 PERIOD FROM: PERIOD T0: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOMJ01, PORTIAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-, CRS-ZP BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM, THURSDAY JUN£ 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSERIBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ---------_®._a--..-------®®®®®®®—._._®—®------®®.----- SPECIFICATIONS: CRS-2P MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature. SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS Pump & Hoses are to be furnished by vendor at no extra charge. 7EPARTMENT.- DESTINATION DELIVERY Mff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-P PORT O'CONNOR AREA FOR DESTINATION; Bid Price includes Freight GALLON PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; Bid Price includes Freight GALLON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITIE r[11111 rivro DATE OF DID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL- i ` ! CALHOUN COUNTY, TX 0I0 TABULATIONS: PRIMER OIL ITEM PRIMER OIL - DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOWBRE Bum - INDAMNGDATE ENDING UARE PRECINCT $3.0009 GALLON AE-P; All paces are based on 5000 gallons minimum Awarded the Bid - CLEVELAND ASPHALT 111/2015 6/30/2015 - delivery. Call for smaller quantity pekes. Demurrage PRODUCTS INC' Charge: 500.00 main after 2 free hm. DEPARTMENT ERE AMOUNT NET EXCEPTIONS LOWBRE Bum BEGINNUESOATE ENDING OAK PRECINCT2 $3.0009 GALLON AE-P; All paces are based on 5000gallons minimum Awarded the Bid CLEVELAND ASPHALT U112015 6/30/2016 delivery Call for smaller quantity games. Demurrage PRODUCTS INC Chargs: SHOW for M alter 2 free his DEPARTMENT BM AMOUNT UNIT EXCEPTIONS IOWBRE ORB BECOININSUATE ENDING DATE PRECINCT $3.0009 GALLON AE-P; All prices are based on 5000 gallons minimum Awarded me Bid CLEVELAND ASPHALT 1/U2015 6/30/2015 delNery. Call far smallerquantiy paces. Demurtag. PRODUCTS INC Charge: $60.00 per in after 2 free hre. _ DEPARTMENT WO AMOUNT UNIT EXCEPTIONS LOWUN OEM BEGINNIRRUATE ENDING RARE PRECINCT 4-P $3.0DO9 GALLON AE-P; All fdoos are based oa 5000 gallons minimum Awarded the BM CLEVELANDASPHALT 111=5 6/30/2015 delivery. Call for smaller quantity prow. Demurrage .PRODUCTS INC Charge: $80.00 pe, hr after 2 free hre. DEPARTMENT BE AMOUNT ENIT EXCEPTIONS LOW no BOO BEGINNING DATE REGURGITATE PRECINCT 4-S $3.0009 GALLON AEP; All paws era based a a 5000 gallons minimum Awarded the BW CLEVELANDASPHALT - 1/1/2015 6/30/2015 delNery. Call forsmalorquanllry prices. Demurage - _ PRODUCTS INC - Charge: $80.01) per M after 2 free has. Tuesday. Demmbar 30, 2014 Page i of 1 CALHOUN COUNTY, TX BID TABULATIONS: AC-5 ITEM AC -a DEPARTMENT TREATMENT UNIT EXCEPTIONS LOW BNI Ulm BERINNNUDATE ENDING RATE PRECINCT $2]200 GALLON 5,000Ga11on Miaimum Ordeal Demurrage NO per hour Awarded the 6W MARTIN ASPHALT CO 1/1/2015 6/30/2015 after 2 hours - PRECINCT1 $3.8009 GALLON All prices are based on 5,000 gallons minimum delivery. CLEVELANDASPHALT 1112015 6/30120/5 Califorsmallerquantitypd.m Demurrage Charge: PRODUCTS INC - $80.00 per hour after 2 free hours REPARRTENT BID AMOUNT UNIT EXCEPTIONS LOW URE Bum BEGINNINGDATE ENDING DATE PRECINCT2 $2.1200 GALLON OM Galion Minimum Order/ Demurrage$60 per hour Awarded the BW MARTIN ASPHALT CO LIL2015 6/3012015 after 2 hours PRECINCT2 $3.8009 GALLON All famous are based on 5,000 gallons minimum delivery. CLEVELAND ASPHALT 1/112015 6/30/2015 Cali for smaller quantity pains. Demurrage Charge: PRODUCTS INC $BO.00 per hour after 2 hue hours _ DEPARTMENT [NOAMOUX! UNIT EXCEPTIONS LOWS DIOEIEN BETNNINGRAW ENDING DATE PRECINCT $2.7200 GALLON 5,000 cation Minimum Ordeal Demurrage $60 per hour Awarded the Bid MARTIN ASPHALT CO 1///2015 6/30/2015 muse 2 hours PRECINCT3 $3.8009 GALLON All prices are based on 5,000 gallons minimum delivery. CLEVELAND ASPHALT LOWS 6/30/2015 Callforsmaher quantity paces. Demur... Charge: PRODUCTS INC $80.00 Perhoar after 2 free boors - DEPARTMENT UMAMWN! UNIT EXCEPTIONS LOW DIO BUM BERWNINSDATE ENWNGOATE PRECINCT 4-P $2.7200 GALLON 5.000 Gallon Minimum Order l Domurrage"0 per hour Awarded the Bid MARTIN ASPHALT CO 1/1/2015 6/30/2015 after heun - - PRECINCT4-P $3.8009 GALLON All prices are mender 5,0009allons minimum delivery. CLEVELAND ASPHALT 111/2015 6/.30/2015 C.IUmsmallerquanOtyprkes. Demurrage Chargs: PRODUCTS INC $80.00perhqut after 2 free hoors DEPARTMENT RMAMOUNI UNIT EXCEPTIONS LOW BID WAM BEGYNNDEGOATE ENDING DATE PRECINCT 4-S $2.7200 GALLON 5,000 Gallon Minimum Order/ Demurrage$60 per hour Awarded the BW MARTIN ASPHALT CO 1/1/2015 6/30/2015 after 2 be.. PRECINCT 4-S $3.8009 GALLON All prices are based on 5,000 gallons minimum delivory. CLEVELANDASPHALT 1/1/2015 6/30/2015 Call forannallerquanlllyprices. Demurrage Charge: PRODUCTS INC -. $60.04) per hour after 2 frea hours CALHOUN COUNTY, TX 010 TABULATIONS: OC260 ITEM RC250 DEPARTMENT BUT AMOUNT UNIT EXCEPTIONS - LOW BE HOER BECINNINS OATS ENDING RATE PRECINCT $3.6500 GALLON 5,000 Gallon Minimum Order/ Demurrage$60 per hour Awarded the Bid MARTIN ASPHALT CO 1/12015 W30/2015 . arm 2 hours _ - PRECINCTI $3.9509 GALLON All pikes are based on 5,000 gallons minimum delivery. - CLEVELAND ASPHALT i/V2015 6/302015 Call for smaller quantity Brims. Cameroun Charge: - -PRODUCTS INC. - $60A0 per hr her 2 free ha. DEPARTMENT RDAMOUNT UNIT EXCEPTIONS LOWUM OEM BEGINNING DATE � ENDING DATE PRECINCT $3.6500 GALLON 5,o0o Callan Minimum Drdar/Demurrage 56o per Hour Awarded the Did MARTIN ASPHALT CO I f/2015 613020/5 after 2 hours PRECINCT $3,9509 GALLON Aliprces are based on 5,000 gallons minimum delNery. CLEVELANDASPHALT 1/12015 6130/2016 Call for smaller quantity Bross. Demurrage Charge: PRODUCTS INC $80.00 per arm, 2 gee Ms. DEPARTMENT ON AMOUNT UNIT EXCEPTIONS IOW net mm OESINNINGUAIE ENWNSDAIE PRECINCT $3.6500 GALLON 5,000 Gallon Minimum Order l Damurrag. 580 per hour Awarded the BM MARTIN ASPHALT CO 1/1/2015 6/30/2015 after 2 mum PRECINCT $3.9509 GALLON Ali pdms are 5asod on 5,000 gallons minimum delNery. CLEVELANDASPHALT 1/1/2016 6/30/2015 Cellforsmallerquantilyprees. Demurrage Charge: PRODUCTS INC $80.00 par hrafler 2 foe hrs. DEPARTMENT BST AMOUNT UNIT EXCEPTIONS LOW BE BMW BESINNINSDATE ENOWIDAIE PRECINCT4-P $3.650D GALLON 5,0oo Gallon Minimum Omer/Demurrage $60 per hour Awarded me Bp MARTINASPHALTCO 1/12015 6/302015 am, 2 hems PRECINCT4-P $3.9509 GALLON All prices are based.. 5,000ga11oes minimum delNery. CLEVELAND ASPHALT VV2015 6/302015 Call for smaller quantity prices. Demurrage Charge: PRODUCTS INC $80.00 per he ohm 2 free her. WART" SWAM=UND EXCEPTONS IOW Bit BIDDEN WSWNWRDATE ENWM96ATE PRECINCT4-S $3.6500 GALLON 5,000 Gallon Minimum Oder/ Demurrage$60 or hour Awarded the BM MARTIN ASPHALT CO 1/12015 6/302015 after2hours PRECINCT4-S $3.9509 GALLON All prices are based on 5,000 gallons minimum dallmy. - CLEVELAND ASPHALT V12015 6/302015 Cali for smaller quantity prices. Demurrage Charge: PRODUCTS INC $80.00 per hr after 2 free hrs. CALHOUN COUNTY, TX BIO TABULATIONS: CHS-2 ITEM CR3-2 DEPARTMENT BEAMOUNT UNIT EXCEPTONS LOWBet OMFR BEGINNING DATE ENDING DATE PRECINCT $2.3000 GALLON 5,000 Gallon Minimum Omer/Demurrage S60 per hour Awarded the 80 MARTIN ASPHALT CO i/112015 6/30/2015 after 2 hoara PRECINCT $2.3009 GALLON AIII prime are based on 5,000 gallons minimum deliver. CLEVELAND ASPHALT 1/12015 6/302015 Cell for smaller quantity pries. Demurrage charge: PRODUCTS INC $80.00 par hr after 2 free hrs. UEPABIMENT BMAMOUNT UNIT FXCEPTONS LOW Bet WDDE1 BESWNINA DATE - ENOINGDATE PRECINCT $2.3000 GALLON 5,000 Gallon Minimum Omer/ Demurrage SBOperhour Awarded the Bid MARTINASPHALTCO V12015 MO12015 after 2 home PRECINCT $2.30M GALLON Alit pdom.rebesed on 5,000galm,reinarmoddimr. CLEVELANDASPHALT 1/12015 6MO/2015 Cell for mnallerlamallty prima. Demurrage oAmgre - PRODUCTS INC $00.00 per hrafler 2 free hrs. WARTMENT HE AMOUNT UNIT EXCEPTIONS IDW Bet WM BECINNINADATE ENDING DATE PRECINCT3 $2.3000 GALLON 5,000 Gallon Minimum Order Demurtatin WO per hour Awarded the BW MARTIN ASPHALT CO 1/1/2016 6/302015 after 2 hoes PRECINCT3 $2.3009 GALLON Alit prices are based.. 5,0comlioes minimum deliver. CLEVELANDASPHALT V1/2015 W02015 Call for smaller quantity more. Demurrage charge: PRODUCTS INC. $00.00 per hrafler 2 free he.. DEPARTMENT BAI AMOUNT UNIT EXCEPTONS IOW Bet WWNfl BEGUININ DATE HOME DATE PRECINCT4-P $2.3000 GALLON 5,000 Gallon Minimum Order/Demurtaga $80 per hour Awarded the 6W MARTIN ASPHALT CO IM/2015 6/302015 after 2 hours - - PRECINCT4-P $2.3009 GALLON Alit des.. abased on 5,000 gallons minimum dollar. CLEVELAND ASPHALT 1/120f5 6/30/2015 CaBmramallerquamityprma. Demurrageemege: PRODUCTS INC 580.00 Per hr agar 2 has hrs. UEPANTMfK BEAMOUR UNIT EXCEPTION& LOW BE BUNNB BEGWNWG DATE ENU MG DATE PRECINCT4-S $2.3000 GALLON 5,000 Begun MinLnum Order l Damon,.$60 par baur Awarded the Bid MARTIN ASPHALT CO 1/1/2015 6/30/2015 efter2mua PRECINCT 4-S $2.3009 GALLON Alit pdms are based a a 5,000 gall.m minimum deliver. CLEVELANDASPHALT i//2015 6/302015 Call for smaller quantity prices. Demurrage chap,: PRODUCTS INC $90.00 per, arm, 2 from hrs. Tuesday, December 30, 2044 _ page of CALHOUN COUNTY, IX BID TABULATIONS: CBS-2P ITEM CRS-2P DEPARTMENT BE AMOUNT UNIT EXCEPHONS MIND BIDDER BEGINNWGOAIE ENUINCUATE PRECINCT I_ $2.8200 GALLON 5,0000ailon Minimum Ordall0maurrege$60perlwur AwaNed the Bid after 2 hours PRECINCT $2.8509 GALLON All prices are based on 5.000 gallons minimum delivery. - Colifersarmhorquanlirypdres. Demmmge theme: $80.00 per hr after 2 Lee hm. MARTIN ASPHALT CO CLEVEIANDASPHALT PRODUCTSINC 111/2015 1/1/2015 6/30/2616 6/30/2016 BEPABTMENT BID AMOBNE UWf EXCEPIIONS LOWB® BEEN WSINNINSBATE ENWN6DATE PRECINCT $2.8200 GALLON 5,000 Gallon Minimum Order/ Demurmge$60 per hour Awarded me BM MARTIN ASPHALT CO 1112015 6/30/2015 after 2 hours PRECINCT $2.8509 GALLON All prces are based on 5,000 gallons mmknum delivery. CLEVELAND ASPHALT 1/1/2015 W3W2015 Call(oramailerquanlltypdcee. Demurrage chaya: PRODUCTS INC - $60.00 per hr after 2 free has. WAATMENT DUMDUM UNIT EXCEPNON& LOW 810 DUE!] BEGUNWGDAIE BEING BATE PRECINCT $2.8200 GALLON 5.000 Gallon Minimum Order/ Demurmge$60 per hour AwaNed the Bid MARTIN ASPHALT CO 111/2015 6/312015 after2 hours PRECINCT $2.8509 GALLON All prices are based on 5,000 gallons minimum deMery. CLEVELAND ASPHALT 1/12015 6/30/2015 Caillorsmalbmquantil lres. Demerragecharge: PRODUCTS INC $60.00 per hr after 2 free has. DEPARTMENT INAAMWNT UWf EXCEIVIONS 'LOW80 BIDDEN BEGWNINGDAIE ENUNDAIE PRECINCT 4-P $2.8200 GALLON S,000Gailon Minimum ONeU Demurrage $60 per hour AwaNed the GM MARTIN ASPHALT CO 1/1/2015 6/30/2015 after 2 hours _ PRECINCT 4-P $2.8509 GALLON All prices ere based on 5,000 gallons mlNmum delivery. CLEVELAND ASPHALT 1/1/2015 8/30/2015 Califorsmmlorquanllrypmoss. 0emmra9echar9e: PRODUCTS INC - $80.00 per in after 2 free hrs. - WPANTMENT RD AMOUNT UWI EXCEPTIONS LOWBUI UUM BEGWNWGDATE ENDINBOAIE PRECINCT 4-S $2.8200 GALLON 5,000 Galion Minimum Order l Demmmp,$60 per hour Awarded the BM MARTIN ASPHALT CO VIM015 8/30/2015 A., 2 ban. PRECINCT4-S $2.8509 GALLON All pdcae am based oa 5,000 gallons minlmom delivery. CLEVELAND ASPHALT 1/12015 6130/20% Cell for smaller quantity pores. Demurrage charge: PRODUCTS INC $80.00 per hrafter 2Bae hrs. - Tuesday, December 30, 2014 Page 1 of 1 APPROVE SPECIFICATIONS AND GENERAL CONDITIONS FOR INSECTICIDES FOR MOSQUITO CONTROL FOR THE PERIOD BEGINNING JULY 1, 2015 AND ENDING DECEMBER 31, 2015 AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS. BIDS WILL BE DUE THURSDAY, JUNE 4, 2015 AND CONSIDERED FOR AWARD ON THURSDAY, JUNE 11, 2015: Cindy Mueller stated the specifications have not changed. She further stated the vendors have asked that the insecticide vendors have asked that the bid be on an annual basis, per the calendar year. Commissioner Lyssy made a motion to approve specifications and general conditions for road materials for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX H - 202 S. ANN ST. PORT LAVACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE - PEGGY HALL DATE: April 16, 2015 RE: AGENDA ITEM — April 23, 2015 AGENDAITEM THURSDAY, APRIL 23, 2015 ® Consider and take necessary action to approve specifications and general conditions for Insecticides for Mosquito Control for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. (CM) SPECIFICATIONS FOR INSECTICIDES FOR MOSQUITO CONTROL 1. The County of Calhoun is requesting sealed bids for Insecticides for Mosquito Control as needed by the following Road and Bridge Precincts: Precinct 41, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning July], 2015 and Ending December 31, 2015. 3. Bid Items: • Mineral Oil • Malathion • 30-30 ULV • ANY ADDITIONAL INSECTICIDES YOU WISH TO BID ON Please list additional insecticides, if any, your company would like to submit a bid on and their prices on the Invitation To Bid Form. The required number of copies of the Material Safety Data Sheet listing the active ingredients and safety instructions must be included for each insecticide. (Example: Bids turned in for Mineral Oil and Malathion — you would Return the Original of the Invitation To Bid Form AND 5 copies of the Material Safety Data Sheet for Mineral Oil AND 5 copies of the Material Safety Data Sheet for Malathion) Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 1 of 1 JULY 1, 2015 thru DECEMBER 31, 2015 011 Return this Form and 5 copies of the Material Safety Data Sheets listing the active ingredients & safety instructions for each Insecticide you are listing below: PLEASE TYPE — All information must be TYPED BID ITEM MINERAL OIL MINERAL OIL MALATHION 30-30 ULV UNIT UNIT PRICE 275 Gal Tote MATERIAL SAFETY DATA SHEETS INCLUDED Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No You may list additional insecticides you wish to bid on that are not listed above. If additional space is needed to list insecticides, you may copy this form as needed. If copies are made, each page mast be signed. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. See Specifications for Insecticides for Mosquito Control and General Conditions of bidding The undersigned afrms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions ofsaid bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME OF COMPANY: ADDRESS Authorized Signature & Title: Type Name & Title: Telephone Number: Email: List any exceptions to the given bid specifications: Fax Number: Date of Bid: Page 1 of 1 INSECTICIDES FOR MOSQUITO CONTROL All Calhoun County Precincts JULY 1, 2015 thru DECEMBER 31, 2015 1110Return this Form and 5 copies of the Material Safety Data Sheets listinLy the active inlsredients & safety instructions for each Insecticide you are listing below: PLEASE TYPE — All information must be TYPED MATERIAL SAFETY BID ITEM UNIT UNIT PRICE DATA SHEETS INCLUDED Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No You may list additional insecticides you wish to bid on that are not listed above. If additional space is needed to list insecticides, you may copy this form as needed. If copies are made, each pare must be sinned. All charges must be included in bid price. No other charlses may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. rw See Specifications for Insecticides for Mosquito Control and General Conditions of bidding The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, at - individual has not prepared this bid in collusion with any other bidder, and that the contents ofthis bid as to prices, terms, or conditions ofsaid bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME OF COMPANY: ADDRESS: Authorized Signature & Title: Type Name & Title: Telephone Number: Email: List any exceptions to the given bid specifications: Fax Number: Date of Bid: Additional Page if needed PEOOY HALL 202 S ANN ST, STE D CRISTINA P TOUGH CANDICEVILLARREAL PONY LAVACA,TEXAS 17979 DEMICADHERA 1" ASSISTANT AUDITOR TELEPHONE 136115534610FAN(36115534614 ASSISTANT AUDITORS APRIL 23, 2015 Re: INSECTICIDES FOR MOSQUITO CONTROL Please find the following information enclosed. e Return Instructions (Do Not Return with Bid) ® Invitation To Bid Forms) (RETURN this form Return only the original of the Invitation to Bid Form(s) AND 5 Copies of the Material Safety Data Sheet listing the active ingredients and safety instructions for each insecticide you are bidding on) cP RETURN the original Invitation To Bid Form(s) AND 5 Copies of the Material Safety Data Sheet for each item you are bidding on in a sealed 9 x 12 or larger envelope. ur The outside of the sealed envelope must be marked. Sealed Bit- Insecticides for Mosquito Control • All Insecticides for Mosquito Control Bids may be returned in one sealed envelope • If you send your bid by UPS, FEDEX, etc, the Outside of this Envelope MUST be Marked: Sealed Bid —Insecticides for Mosquito Control. ® Specifications for Insecticides for Mosquito Control (Do Not Return with Bid) a General Conditions of Bidding (Do Not Return with Bid) If you have questions on the Insecticides for Mosquito Control item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct #1: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct 44 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: peggy.hall calhouncotx.org). $ Y [ Kt ' I L S f it Y PEGGY HALL 202 S ANN ST, STE R CRISTINA P TUAZON CANDICEVILLARREAL PORT LAVACA, TEXAS 17979 DE611CADRERA V ASSISTANT AUDITOR TELEPHONE 136115534610FAX(36115534614 ASSISTANT AUDITORS APRIL 23, 2015 When Submitting a Bid for Insecticides for Mosquito Control RETURN THE FOLLOWING INFORMATION FOR EACH BID ITEM: DO NOT FOLD Bid(s) or Material Safety Data Sheet(s) TYPE All Bid Information Submit Bid(s) in a 9 X 12 or larger envelope Return the following by 10:00 AM, Thursday, JUNE 4, 2015 Invitation To Bid Form(s) - Return only the original(s) — no copies ® Material Safety Data Sheet for each insecticide - 5 Coyies of Material Safety Data Sheet for each item bidding on All Insecticides for Mosquito Control Bids may be returned in the same sealed envelope. Do Not Fold any information. Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly marked: Sealed Bid —Insecticides for Mosquito Control. If you send your bid(s) by UPS, FEDEX, etc, the Outside of this Envelope Must be Marked Sealed Bid — Insecticides for Mosquito Control. Bids are DUE on or before 10:00 AM, Thursday, JUNE 4, 2015 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING zr Return: Original Invitation to Bid Form(s) - Do Not Fold Return: 5 Copies of the Material Safety Data sheets listing the active ingredients and safety instructions for Each Insecticide that is being bid on. Failure to return 5 copies of the Material Safety Data sheets for Each Insecticide will result in your bid(s) being disqualified. A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be typed. B. DUE — TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Thursday, June 4, 2015. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, June 4, 2015 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St Third Floor, Room 301 Port Lavaca TX 77979 Mark the outside of the sealed 9 x 12 or larger envelope: Sealed Bid — Insecticides for Mosquito Control If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Insecticides for Mosquito Control" Page 1 of 4 C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, June 4, 2015 at 10:00 AM in the Judge's office, 211 S Ann St, 3rd Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Thursday, June 11, 2015. 2. BIDS: Bids are for a six (6) month period beginning July 1, 2015 and ending December 31, 2015. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. Page 2 of 4 B. In the event that the deliveries of the supplies or products covered in the bid are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2"d and 4`h Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase Orders due dates and Commissioners' Court dates are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 3 of 4 13. PROTEST PROCEDURES: All protests and disputes will be held in Calhoun County, Texas. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St., Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax:361-553-4614 Email: cindy.mueller@calhouncotx.org Page 4 of 4 j I�'" �' Calhoun County, Texas HID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL For Period Beginning JANUARY 1, 2015 and Ending JUNE 30, 2015 In the event of Ue Olds, the wlnning bid Is determined per the Texas Local Government Code 262.027(b). ALL PRECINCTS BID ITEM UNIVAR USA - ADAPCO - TARGET SPECIALTY PRODUCTS - MINERAL OIL - SUNPAR 107 UNIT PRICE=$6.69/GAL Awarded UNIT=50 GAL$334.50 - MINERAL OIL- CALPAR 80 UNIT PRICE =$7.20/GAL Awarded UNIT= 50 GAL OR SS GAL DRUM MINERAL OIL-CALPARRO UNIT PRICE=$6.62/GAL Awarded UNIT=215 GAL TOTE$LB20.5o MINERAL OIL- CALPAR 80 MINERAL OIL-OVA-13 UNIT PRICE=$7.90/GAL UNIT =55 GALLON MINERAL OIL EVA 13 UNIT PRICE = $7.99/GAL UNIT= 275 GAL TOTE $2,197.25 RVA-2 LARVICIDE OIL UNIT PRICE-$11.27/GALLON Awarded UNIT=GALLON (S5 GALLON) MALATNION- FYFANON ULV UNIT PRICE $48.91/GAL Awarded UNIT =55 GAL DRUM MALARMON- FYFANON ULV UNIT PRICE=$45,58/GAL Awarded UNIT=260 GAL TOTE (RETURNABLE TOTE) 30.30 ULV MASTER LINE WRITER UNIT PRICE = $143J5/2.5 GAL Awarded GALLON=$57.50 30-30 ULV-PERMANONE 30-30 UNIT PRICE=$59.24/GAL Awarded UNIT =275 GAL TOTE 30.30 ULV - PERMANONE 30.30 UNIT PRICE=$59.24/GAL Awarded UNIT- 30 GAL DRUM 30-30 ULV-PERMANONE 3030 UNIT PRICE=$S9.24/GAL Awarded UNIT=5 GAL PAIL 33-66 ULV PERMANONE 31-66 UNIT PRICE=$129.43/GAL Awarded UNIT =30 GAL DRUM 31-66 ULV PERMANONE 31-66 UNIT PRICE-$134.74/GAL Awarded UNIT.4 X 1 GAL CASE 30-30 ULV-EVOLUER 30-30 UNIT PRICE _ $63.10/GAL UNIT=GALLON In the event of Tia Blds, the winning bid Is determined per the Calhoun County, Texas Texas Loral Government Code 262,OZ7(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS For Period Beginnina JANUARY 1. 2015 and Endina JUNE 30. 2015 DID ITEM UNIVAR USA ADAPCO TARGET SPECIALTY PRODUCTS PROVECT 5G XRG GRANULES UNIT PRICE=$3(L 33/BAG Awarded UNIT= 40 LS BAG VECTOF051.5 ULV UNIT PRICE=$34.15/GALLON Awarded UNIT=GALLON 12.S OR 30 GAL) VECTOFOSL5 ULV UNIT PRICE=$28,80/GALLON Awarded UNIT=GALLON (SS GALLON) ALTOSID 30 DAY RINGLETS UNIT PRICE=$440.00/CASE UNIT =400 PER CASE UNIT PRICE =$440.00/CASE Awarded UNIT=CASE/400 (CASE OF 400) ALTOSID XR BRIQUETS UNIT PRICE = $697.40/CME UNIT=220 PER CASE UNIT PRICE=$697.40/CASE Awarded UNIT =CASE/220(CAS E OF 220) ALTOSIO SRQO UNIT PRICE=$4,460.00/CASE Awarded UNIT=CASE/5 GAL (2 X 2.S GAL) MTOSIO A.L.I. SR-5 UNIT PRICE =$1,001.60/CASE Awarded UNIT=CASE/4 GAL 14 X 1 GAL) ALTOSID PELLETS UNIT PRICE=$1,124.20/CASE Awarded UNIT = CME144 INS) (2 X 22 LB CASE) ALTOSID PELLETS WSP UNIT PRICE=$648.00/CASE Awarded UNIT =CASE/800 (CASE OF 800 POUCH ES) ALTOSIDXR-G UNIT PRICE=$333.20/BAG Awarded UNIT=40 LB BAG ALTOSID50G UNIT PRICE=$1ZO.W/BAG Awarded UNIT =40 LB BAG ZENIVEX E4% UNIT PRICF=$BOJS/GAl Awarded UNIT=GALLON 12 X 2.5 GALLON) ZENIVEX E4% UNIT PRICE = 579.80/GAL Awarded UNIT=GALLON nOGAUON) ZENIVEX E4% UNIT PRICE =$78.85/GAL Awarded UNIT=GMLON It20 GALLON) ZENIVEX E4% UNIT PRICE =$28.85/GAl Awarded UNIT=GALLON 1275 GALLON) In the event of Tie Olds, thewlnning bid Is determined per the Calhoun County, Texas Texas Local Government Code 26Z.0271b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS For Period Beginning JANUARY 1, 2015 and Endina JUNE 30. 2015 BID ITEM - UNIVAR USA -ADAPCO - TARGET SPECIALTY PRODUCTS 1. - ZENIVf2 E20% - - UNIT PRICE =$Z9600/GAL Awarded UNIT=GALLON (2 X 2,5 GALLON) ZENIVE%EEO% - UNIT PRICE =$294.80/GAL Awarded UNIT=GALLON (30 GALLON) ZENIVE2 EZO% - UNIT PRICE =$282.00/GAL Awarded UNIT=GALLON (120 GALLON) ZENIVE%EZO% UNIT PRICE=$282.00/GAL Awarded UNIT=GALLON (275 GALLON) PERMANONE RID 4-8 UNIT PRICE=$3475/GAL Awarded UNIT = 2 X 2.5 GL CASE PERMANONE BUD 4-8 UNIT PRICE=$33,04/GAL Awarded UNIT= 30 GL DRUM SUMMIT BO BRIQUETS UNIT PRICE=$W.65/CASE Awarded UNIT=CASE/100 (100/CASE) SUSTAIN MBG LARVICIDE UNIT PRICE =$280A0/BAG Awarded UNIT = 40 LS BAG PYROFOS 1.5 ULV VECTOR UNIT PRICE=$26.75/GAL Awarded PYROFO51.5 ULV VECTOR - UNIT PRICE = $1,471.25/55 GL DRUM Awarded FOURSTAR 45 DAY BRIQUETS UNIT PRI[F=$293.55/CS Awarded UNIT = 200 PER CASE FOURSTAR 90 DAY BRIQUETS UNIT PRICE=$405.95/CS Awarded UNIT=200 PER CASE FOU0.5TAR I80 DAY BRIQUETS UNIT PRICE=$636.58/CS Awarded UNIT=200 PER CASE EVOLUER 4�4 - UNIT PRICE=$19.38/GAL Awarded UNIT=GALLON 12.5 GALLON OR 30 GALLON) EVOLUER4-4 UNIT PRICE = $17.65/GAL Awarded UNIT=GALLON (55 GALLON OR 275 GALLON) - L In the event of Tie Bids, the winning bid is determined per the Calhoun County, Texas Texas Local Government Code 262.027(b). BID TABULATION - INSECTICIDES FOR MOSQUITO CONTROL - ALL PRECINCTS Fnr Parind Rnninninn JANUARY 1. 2105 and Endina JUNE 30. 2015 BID ITEM UNIVAR USA ADAPCO TARGET SPECIALTY PRODUCTS .,.Awa UNIT PRICE=$15000/GAL Awarded ENVION 30-30 UNIT=GALLON UNIT PRICE = $19.38/GAL Awarded ENVION RTU UNIT=GALLON (2.5011.30GALLON) UNIT PRICE=$11.65/GAL Awarded ENVIONRTU UNIT=GALLON 155 OR 275 GALLON) UNIT PRICE=$156.24/GAL Awarded UNIT=GALLON AgUALUER20.20 APPROVE SPECIFICATIONS AND GENERAL CONDITIONS FOR ROAD MATERIALS FOR THE PERIOD BEGINNING JULY 1, 2015 AND ENDING DECEMBER 31, 2015 AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FORBIDS. BIDS WILL BE DUE THURSDAY, JUNE 4, 2015 AND CONSIDERED FOR AWARD ON THURSDAY, JUNE 11, 2015: Commissioner Lyssy made a motion to approve specifications and general conditions for road materials for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY CALHOUN COUNTY COURTHOUSE ANNEX It - 202 S ANN ST PORT LAVACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE - PEGGY HALL DATE: April 16, 2015 RE: AGENDA ITEM — April 23, 2015 AGENDA ITEM THURSDAY, APRIL 23, 2015 ® Consider and take necessary action to approve specifications and general conditions for Road Materials for the period beginning July 1, 2015 and ending December 31, 2015 and authorize the County Auditor to advertise for bids. Bids will be due Thursday, June 4, 2015 and considered for award on Thursday, June 11, 2015. (CM) SPECIFICATIONS FOR ROAD MATERIALS 1. The County of Calhoun is requesting sealed bids for Road Materials as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning July 1, 2015 and Ending December 31, 2015. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Calhoun County Specifications for Road Materials, Specifications on the Invitation To Bid Form and General Conditions of Bidding must also be met/followed. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. The Bid Items are: ® PE 5 Aggregate ® GeoGrid: Tensar TX 5, Tensar TX-130S, Tensar BX-1200, Terra Grid RX-1200 OR Equivalent To be installed as per manufacturer's recommendations and TXDOT specifications Quantity of the GeoGrid Material for County Road 101 is approximately 17,500 square yards This includes overlap and about 5% waste. County Road 101 is 1.10 mile and 25 feet wide. GeoGrid Material is for Precinct 1 only ® Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement Item 350, Type D Hot -Mix Cold Laid Asphaltic Concrete Pavement has been replaced by Item 334 ® Item 330, Limestone Rock Asphalt ® Item 332, Limestone Rock Asphalt ® Item 330, Type D (Pre -Mix Limestone) 0- Item 304, Type PE (Topping Rock), Grade 4 ® Item 302, Type PE (Topping Rock), Grade 3 0- Item 249, Type B (Flexible Processed Base), Grade 3: (Min PI 6) ® Item 249, Type A Limestone, Grade 3 [1 '/2 Inehl ® Type PB (Topping Rock), Grade 4 ® Limestone-3/4 Inch to Dust Page 1 of 2 Bid Items continued on page 2 ® Fly Ash/Bottom Ash (Petcoke Fly Ash;Circulating Fluidized Bed(CFB) Combustion Ash) -Hydrated (Product Code — OPF42F) Product Ingredients: Components: Calcium Sulfate 40-60%, CAS Number 7778-18-9, GHS Classification -Not Hazardous According to OHS criteria; Calcium Oxide 30-50%, CAS Number 1305-78-8, GHS Classification -Corrosive IB H3314; Carbon 5%, CAS Number 7440-44-0, GHS Classification -Not Hazardous According to GHS criteria; Silicon Dioxide <5%, CAS Number 14808-60-7, GHS Classification-Carc. IA, STOT- RE2; H350, H373; Magnesium Oxide <4%, CAS Number 1309-48-4, GHS Classification -Not Hazardous According to GHS criteria. ® Fly Ash ® Bottom Ash ® Top Wash ® Topping 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. 5. Regarding all bid items: Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product(s). 6. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. Page 2 of 2 HIM PEGGY HALL 202 S ANN ST, STE B CRISTINA P TUAIOH CANDICEVILLARREAL PORT LAVACA, TEXAS 71919 DEMICAGRERA I" ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX136115534614 ASSISTANT AUDITORS APRIL 23, 2015 Re: ROAD MATERIALS Please find the following information enclosed. ® Return Instructions (Do Not Return with Bid) • Invitation To Bid Forms (Return this form for each item bidding on - DO NOT FOLD) w RETURN the original "Invitation To Bid Form"for each item you are bidding on in a sealed 9 x 12 or larger envelope. It bids may be returned in one sealed envelope — Do Not Fold) agp- The outside of the seated envelope must be marked. "Sealed Bid -Road Materials" • All Road Material Bids may be returned in one sealed envelope • Ifyou send your bid by UPS, FEDEX, etc, the outside ofthis envelope must be marked "Sealed Bid — Road Materials. " a Specifications for Road Materials (Do Not Return with Bid) ® General Conditions of Bidding (Do Not Return with Bid) If you have questions on the road material item(s), please contact one of the Commissioners at the following numbers: Roger Galvan, Commissioner, Precinct #1: 361-552-9242 Vern Lyssy, Commissioner, Precinct #2: 361-552-9656 Neil Fritsch, Commissioner, Precinct #3: 361-893-5346 Kenny Finster, Commissioner, Precinct #4 361-785-3141 Questions regarding the bid Packages can be answered by calling Peggy at 361-553-4610 in the County Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979 (Email: peggy hall@calhouncotx.org). T PE60Y HALL 202 S ANN ST, STE B CRISTINA P TOAION CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 DEAII CABRERA I" ASSISTANT AUDITOR TELEPHONE (3611553-4610FAX(36115534614 ASSISTANT AUDITORS APRIL 23, 2015 RETURN THE FOLLOWING INFORMATION :FOR EACH BID ITEM: DO NOT FOLD Bid(s) Submit Bid(s) in a 9 X 12 or larger envelope All bids may be returned in the same envelope Return the following by 10:00 AM, Thursday, June 4, 2015 Invitation To Bid Form(s) — Do Not Fold All Road Material Bids may be returned in the same sealed envelope. Do Not Fold any information. Bid(s) must be returned in a sealed 9 x 12 or larger envelope clearly marked: "Sealed Bid — Road Materials". If you send your bid(s) by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Road Materials". Bids are due on or before 10:00 AM, Thursday, June 4, 2015 at the following address: Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 GENERAL CONDITIONS OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQ UALIFIED. BIDDING w Return: original "Invitation To Bid Form(s)" — Do Not Fold All bid forms may be returned in the same envelope A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Thursday, June 4, 2015. The clock in the County Judge's office is the official clock that will be used in determining the time that a hid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, June 4, 2015 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 2115 Ann St 3"d Floor, Room 301 Port Lavaca TX 77979 Mark the outside of the sealed 9 x 12 or larger envelope: Sealed Bid — Road Materials If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid — Road Materials." C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All Charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Exceptions may void the bid. E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids on Thursday, June 4, 2015 at 10:00 AM in the Judge's office, 211 S Ann St, 3"d Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on Thursday, June 11, 2015 during Commissioners' Court. Page 1 of 4 2. BIDS: Bids are for a six (6) month period beginning July 1, 2015 and ending December 31, 2015. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of Tie Bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. Page 2 of 4 S. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2"d and 4°i Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. Purchase Order due dates and Commissioners' Court meetings are subject to change. 10. CONDITIONS PART OF BID: The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications for Road Materials 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications and general conditions shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. 13. PROTEST PROCEDURES: All disputes and protests will be held in Calhoun County. Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. Page 3 of 4 The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone:361-553-4610 Fax:361-553-4614 Email: cindy.mueller@calhouncotx.org Page 4 of 4 On the InvitationTo d Forms,, under Department = Destination columns,the Precincts are not ©te in numerical o«,:b< Precinct. : .f. . , A Olivia Area Be2±t» <©r*%2 when submitting : t �: «_:«:s(<::...,�:#\. Precinct i listed last. CALNOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS y BID ITEM PE 5 AGGREGATE JULY 1, 2015 DECEMBER 31, 2015 PERIOD FROM: PERIODTO: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM 301, PORT LA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED 1119-� PESAGGREGATE _ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM, THURSDA Y, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE H, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED.BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------------- SPECIFICATIONS: PESAGGREGATE Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT. DESTINATION DELIVERY //�f affAw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. MINT NAIVE DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL L J ;[ROAD M41ERIALS sIRRER BID ITEM GEOGRID: TENSAR TXS, TENSAR TX-130S, PERIOD FROM: DULY 1, 2015 PERIDOTO: DECEMBER 31, 2015 TENSAR BX-1200, TERRA GRID RX-1200 or EQUIVALENT YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 21 / SANN ST, 3RD FLOOR, ROOM J01, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID i G£OGRID: TENSAR TXS, TENSAR TX-IJOS, TENSAR 8X- 1200, TERRA GRID RX 1200 or EQU/VAGENT BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUN£ 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: GEOGRID: TENSAR TX5, TENSAR TX-130S, TENSAR BX-1200, TERRA GRID RX-1200 or EQUIVALENT Must meet all TXDOT Specifications & Installed per manufacturer's recommendations; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY Mill MffAw_ PRECINCT 1 FAIRGROUNDS AREA - FOB DESTINATION; SEE ATTACHED SPECIFICATIONS COUNTY ROAD 101 The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT NAME PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE DATE OF CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS KE BIDDER BID ITEM LIMESTONE-3/4 INCH TO DUST PERIOD FROM: JULY 1, 2015 PERIOUTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, JRD FLOOR, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID i LINESTONE 3/4 /NCH TO DUST BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: LIMESTONE-3/4 INCH TO DUST Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal; shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT: DEST/NAT/ON DELIVERY 11A7 U PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-3 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid AUTHORIZED SIGNATURE PRINT NAME DATE OF PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS 010 SHEET- ROAO MATERIALS BIDDER BID ITEM rTYPE PB (TOPPING ROCK), GRADE 4 p _RIOOFROM: JULY 1, 2015 PERIORTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHA£L JPFEIFER, CALHOUN COUNTYJUDGE, 211 SAAINST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALEDBID-(TOVPlNG ROCKJ, GRADES BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM THURSDAY JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUN£ 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ------._®--------®-._._----_--------------^-®._-®-- SPECIFICATIONS: TYPE PB (TOPPING ROCK), GRADE 4 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.' DESTINAT/ON DELIVERY W Mff Aw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZER SIGNATURE PRINT NAME: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and GATE OF MR: CALHOUN COUNTY, TEXAS 010 SHEET- ROAD MATERIALS BIDDER BID ITEM JITEM 249, TYPE A LIMESTONE, PERIODFROM: JULY 1, 2015 PERIBDTO: DECEMBER 31, 2015 GRADE 3 [1 1/2 INCH] YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, JRD FLOOR, ROOM J01, PORTLA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B[Dj_(TEM249 TYGEA LIMESTONE, GRADE 3[/ 112 INCH) _ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10,OO AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUN£ //, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 249, TYPE A LIMESTONE, GRADE 3 [1 1/2 INCH] Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.- DEST[NAT/ON DEL/VERY Mff U�I PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TIRE' PRINT NAME DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPEMICATIONS: TELEPHONE and EMAIL, CAIHOUN COUNTY, TEXAS BID SHEET- ROAD MATERIALS -- BIDDER BID ITEM JITEM 249, TYPE B (FLEXIBLE PROCESSED PERIOD FROM: JULY 1, 2015 PERIODTO: DECEMBER 31, 2D15 BASE), GRADE 3:(MIN PI 6) YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL ]PFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 ._._..-----_...__ ------ - BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B/D- ITEM 24P, TYPE B IFLMBLE PROCESSED BASE), GRADEJ (MINP16) BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: IO:OO AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3:(MIN PI 6) to random sampling of pre -qualified materials for Must meet all TXDOT Specifications; Calhoun County reserves the right conduct testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions 7EPARTMENn DESTINAT/ON DELIVERY Mff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-13 PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: MINT NAME DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS DID SHEET- ROAD MATERIALS s . k HI BID ITEM ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 PERIODFROM: JULY 1, 2015 PERIOOTO: DECEMBER 31, 2D15 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHA£L JPFEIF£R, CALHOUN COUNTYJUDGE, 211 SANNST, SRD FLOOR, ROOM301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-,!TEMT02, TYPEPE(TOPPINGROCRI, GRADES BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: J0. 00 AM, THURSDA Y, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE /1, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre-qualifed materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINATION DELIVERY mu PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: MINT NAME: DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL CALHOUN COUNTY, TEXAS OIU SHEET- RFOA7077M7Al7E7Rl7A7L7S7777777777771 F BIDDER BID ITEM ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 PERIOD FROM: JULY 1, 2015 PFBIODTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPF£ITER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM301, PORTLA VACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID ITEM304, .... .. _.... BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions )EPARTMENT.' DEST/NAT/ON DELIVERY HAY% PRECINCT I FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: POINT PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and DATE OF BIB: CALHOUN COUNTY, TEXAS RID SHEET- ROAD MATERIALS -r �z K, I r eAfi ( NI (s BIDDER BID ITEM ITEM 330, LIMESTONE ROCK ASPHALT pEfl10DFflOM: DULY 1, 2015 pEflI0DT0: DECEMBER 31, 2D15 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL ]PFEIFER, CALHOUN COUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED RID11TENJJa, UN-ESTONEROCKASPHALT,_ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 330, LIMESTONE ROCK ASPHALT Must meet all TXOOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DESTINAT/ON DELIVERY #Aft mffFw PRECINCT I FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-3 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT NAME: DATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL CALHOUN COUNTY, TEXAS BID SHEET ROAD MATERIALS _ 1 WT 1", M-Tv BIDDER BID ITEM JITEM 330, TYPE D (PRE -MIX LIMESTONE) PERMDFROM: JULY 1, 2015 PERMOTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, JRD FLOOR, ROOM J01, PORT IAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID TEM JJO, TYPED LPRE M/X L/MESTONEI _ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: IO:OOAM, TURSDAY JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 330, TYPE D (PRE -MIX LIMESTONE) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT; DESTINATION DELIVERY III Iliffma PRECINCT 1 FAIRGROUNDS AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE MINT NAIVE DATE OF DID PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS DID SHEET- ROAD MATERIALS BIDDER BID ITEM JITEM 332, LIMESTONE ROCK ASPHALT PERIOD FROM: JULY 1, 2015 PEM09TO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUN COUNTYJUDGE, 21 / SANN ST, 3RD FLOOR, ROOM J01, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-', ITEM3J2, L/M£STONEROCKASPHALT_ BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. OO AM THURSDA Y, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: ITEM 332, LIMESTONE ROCK ASPHALT Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DEST/NAT/ON DELIVERY Mff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4•P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE MINT NAME PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and DATE OF BIB: CALHOUN COUNTY, TEXAS DID SHEET- ROAD MATERIALS BID ITEM i JITEM 334, TYPE D, HOT MIX COLD LAID PERIOD FROM: JULY 1, 2015 pEN00 TO: DECEMBER 31, 2015 ASPHALT CONCRETE PAVEMENT YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFL'R, CALHOUAICOUAfTYJUDGE, 211 S BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID -I 1Tj,.f 3uJ4, oeEDi', HOT MIX COLD LAID ASPHALTvrrmr BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY DUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------®._r®®-®®®®------._®®®-._._®®.._®-®._._®-._®-- SPECIFICATIONS: ITEM 334, TYPE D, HOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT to random sampling of pre -qualified materials for Must meet all TXDOT Specifications; Calhoun County reserves the right conduct testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.' DESTINAT/ON DEL/VERY Mill MffAw PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TIRE - MINT NAME DATE OF BIB: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS DID SHEET- ROAD MATERIALS ULL BIDDER BID ITEM FLY ASH/BOTTOM ASH (PETCOKE FLY ASH; PERIOD FROM: JULY 1, 2015 PEDIODTO: DECEMBER 31, 2015 CFB COMBUSTION ASH) - Hydrated (Product Code - OPF42F) YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE IT TO: MICHAEL JPFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM301, PORT LAVACA TX 7797P BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID; FLYASH/BOTTOM ASH (PETCOKE FLYASH CFB 1 COMBUST/ON ASHJ - Hyd�a[ed (PgoAucl Code - OPF4IF) BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM, THURSDAY, ]UNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES, CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. r SPECIFICATIONS: FLY ASH/BOTTOM ASH (PETCOKE FLY ASH; CFB COMBUSTION ASH) - Hydrated (Product Code - OPF42F) Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DEST/NAT/ON DEL/VERY 1wI®�I PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-111 PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE PRINT NAME DATE OF RID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL CALHOUN COUNTY, TEXAS RID SHEET- IROAD MATERIALS P U Uii�,�� Uli BIDDER BID ITEM FLY ASH PFRIRRFROM. JULY 1, 2015 PERIOOTO: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: t OOREROOM301, POR OAVACA TX 779GE 211 SANNST, -TRD 79 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: FLY ASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling ofpre-qualified materials for testing and to perform random audits of test reports. may sample material from the manufacturing plant, terminal, shipping container and any other source they County representatives deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT.• DES TINAT/ON DEL/VERY Mff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE MINT NAME PLEASE LIST ANY EXCEPTIONS TO SPECIRCATIONS: TELEPHONE and DATE DF BIB CALHOUN COUNTY, TEXAS BID SHEET- ROAD MAIERIALS 4 i e.. I C I�: BIDDER BID ITEM BOTTOM ASH PERIODFROM. JULY 1, 2015 PERRUITO. DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, CALHOUNCOUNTYJUDGE, 211 SANNST, 3RD FLOOR, ROOM J01, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDi 30TTOMASH BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY, JUNE 4, 1015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ---r®®®®®®®._---®—®®--®®._®—®®rr®®®-_®®v--s._—®®r®— SPECIFICATIONS: BOTTOM ASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions 7EPARTMENn DESTINATION DELIVERY Aw AwAff PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHURRED SIGNATURE TITLE - PRINT NAME DATE OF RID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAII: CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS 0100ER BID ITEM TOP WASH JULY 1, 2015 DECEMBER 31, 2015 PERIOD FROM: PERIOD T0: YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICi1AEL J PF£IFER, CALHOUNCOUNTYJUDG£, 111 SANNST, JRD FLOOR, RO0MJ01, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM THURSDAY JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUN£ 11, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. SPECIFICATIONS: TOP WASH Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions 7EPARTMEAFn DESTINATION DELIVERY p�J PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-5 SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOR DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE MINT NAME DATE OF DID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and CALHOUN COUNTY, TEXAS OID SHEET- FROAD MATERIALS BIDDER BID ITEM TOPPING PERIORFROM: JULY 1, 2015 pERIOR i0: DECEMBER 31, 2015 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, CALHOUNCOUNTYJUDGE, 21 / SANNST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID t TOPPING BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.-00AM, THURSDAY, JUNE 4, 2015 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, JUNE /I, 2015 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICATIONS: TOPPING Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product See attached Specifications and General Conditions DEPARTMENT; VEST/NADEL/VERY w SWAM PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4•P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICTIONS YARD The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE - PRINT NAME RATE OF BID: PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL f January a v Y CALHOUN COUNTY, TX 010 TABULATIONS: GEOGRIO: TENSAR 1X5, TENSAR TX-1308, TENSAR BX4200, TERRA CHID RX-1200 or EQUIVALENT ITEM GEOGRID: TENSAR TX5, TENSAR'I'X-E3oS, TENSAR EX-E2oo, TERRA GRID RX-i2oo _ or EQUIVALENT DEPARTMENT OUT AMOUNT ONE - EXCEPTIONS LBW TO BUDGET - - BEGINNUMOATE -ENDING DATE _ PRECINCT $10900 SY TERRAGRIDRX1200 Awarded the Bid HANFR GEO — 11112015_8/302015, - PRECINCT $1.1800 Sy TENSAR TX 130S GEOORID03. i X 246) 058 BY); GeoSolullons Inc Corpus 1/12015 6/302015 PRICES ARE F.O.B. TO CORPUS CHRISTI Christi WAREHOUSE. MATERIAL TO BE UNLOADED BY OTHERS.; SEE NOTES ON THE ATTACHED QUOTATION PRECINCT $1.200D BY US BASEGRID 12 IS OFFERED AS AN EQUAL TO US FABRICS INC 1/1/2015 SMOM015 TENSAR BX4200; 14 ROLLS 13.1-X 164' - EXTENDED PRICING 17.686 SYS 461.201SY - $21.223.20; SEE NOTES ON ATTACHED QUOTE January CALHOUN COUNTY, TX 010 TABULATIONS: PE 5 AGGREGATE ITEM YE 5 AGGREGATE DEPARTMENT D®AMDUNT UNIT EXCEPTONS LOW BN DER BECURNW60ATE ENI11N6DATE PRECINCT $57.0000 TON Awarded the 8M VULCAN MATERIALS CO 1/112015 0/30/2016 SW DIVISION DEPARTMENT GOAMOUNT UNIT EXCEPUONS LOWBUI UNDER BEGINNING DATE ENDING DATE PRECINCT 2 $67.7500 TON Awarded the BW VULCAN MATERIALS CO 1/1/2015 8130f4015 SW DIVISION MANDATING BID AMOUNT UNIT EXCEPTIONS LOW GO WAR BEGINNIN60ATE ENIGN ATE PRECINCT $59.3000 TON Awarded the OW VULCAN MATERIALS CO IM2015 8/3020/5 SW DIVISION DEPARTMENT BOAMOUNT UNIT EXCEPMNB IRWBIO Um BEGINNING DATE ENOW6DATE PRECINCT 4-P $57.7500 TON AwaNed Be BN VULCAN MATERIALS CO 1/1/2015 6/30/2015 SW DIVISION WPARTMEIIT NO AMOUNT UWE EXCEPTION% TOWN BMW BEGINNW60ATE ENDING DATE PRECINCT 4-S $57.7500 TON Awarded Ne Bid VULCAN MATERIALS CO 11112015 6/302016 SW DIVISION CALHOUN COUNTY, TX BID TABULATIONS: LIMESTONE-3/4 INCH TB BUST ITEM LIMESTONE-3/4 INCH TO DUST DEPARTMENT Bad AMOUNT UNIT EXCEPTIONS PRECINCT 1 PRECINCT PRECINCT / rune $27.0000 TON $29./000 TON Minimum order 23 tons in bottom dump trailers Low Bad - -BM UEGNMNGOATE ENDING DATE QUALITY HOT MIX 1112015 6/30/2015 C W & A INC1/12015 6/30/2015 DEPARTMENT DID AMOUNT ON EXCEPTIONS LOW BID Bm0E0 UEGINNWSOATE ENDING DATE PRECINCT2 $26.0000 TON Awarded the Bid 4CSERVICESINC 1/12015 6/3D/2015 PRECINCT2 PRECINCT2 $27.0000 TON $29.1000 TON Minlmum order 23 tone in lumber dump trailers QUALINHOTMIX CW&AINC 1/12015 ULQ015 6/30/2015 BM0/2015 DEPARTMENT Bad AMOUNT NNR EXCEPTIONS LOW Dm Bum BEGINNING OAIE ENDING DATE. PRECINCT3 $2600W TON Awarded the Bid 4CSERVICES INC 1/12015 6/30/2015 PRECINCT3 PRECINCT 3 $27.000O TON $32.6000 TON Minimum order 23 tons In bottom dump Italian QUALITY HOT MIX C W & A INC 1/1/2016 1/1/2015 6/30/2016 8/3 am DEPARTMENT MAMwr UNT EXCEPTIONS 1AWBID BUM BEGINNING DATE ENOWGOATE PRECINCT4-P $27.0000 TON Awarded the Bid 4CSERVICES INC 1/1/2015 6/30/2015 PRECINCT4-P PRECINCT4-P $28.0000 TON $33.7600 TON Minimum order 23 tons in bottom dump Indian, QUALITY HOT MIX CW&AINC 1/12015 IM/2015 6/30/2016 6/30/2016 DEPARTMENT BIDAMMNT UNIT EXCEPTIONS LOW BID Raw BEGINNIA&DATE ENDING DATE PRECINCT4-S $27.0000 TON Awarded the Old 4 C SERVICES INC 1/1/2015 6/302015 PRECINCT4S PRECINCT4-S $28.0000 TON $32.45W TON Minlmum order 23 tons in bottom dump 0alles QUALITY HOT MIX CW&AINC 1/1/2016 1112015 6/30/2615 (/30/2015 CALHOUN COUNTY, TX DID TABULATIONS: ITEM 240, TYPE A LIMESIft GRAUE 311 V2INCH) ITEM ITEM 249, TYPE AL IMESTONE, GRADE 3 [1 1/2 INCH] LNPARTMENT MOAMOUNT BUST EXCEPTION& LOW Om DmLNR BESUNING DATE FNDWG09TE PRECINCTI PRECINCTI PRECINCT 11280000 TON $27.0000 TON $28.6000 TON Minimarimpr 23 tone in Whom dump trailers A ddih Bid 4CSERVICESINC QUALITY HOT MIX CW&AINC 1/1/2015 1/1/2015 1/12015 6l30/2016 _ 6/302015 6/30/2016 DEPARTMENT CBS AMOUNT UNI EXCEPTIONS IOW DID BAR BEGINNING DATE ENDING DATE PRECINCT2 PRECINCT2 PRECINCT2 $28.0000 TON $27.0000 TON $28.6000 TON MmIumenceder23tona lnbottomdumplradma Awarded the BM 4 C SERVICES INC OUALITYHOTMIX CW&AINC 1/1/2015 1112045 1/1/2015 8/30/2015 8/30/2015 - 8/30/2015 WANTS"[ BODAMILINT UNf EXCEP118N8 LOW Big OMA BEGINNING DATE ENDING OATE PR C.IN T3 a 60000 Tom'.- PRECINCT3 PRECINCT3 $27.0000 TON $31.9000 TON _ Minlmum order 23 how In SOltom dump balloon q dad ih Bid 4CSERVICESINC - QUALITYHOTMI% CWSAINC 1/1 1112015 Vi/2015 R 2 015 813012GIS ' e/30/2015 IMPALEMENT BOB AMOUNT DNf EXCEPTIONS LOWDm BOB DEGWNNSOATE ENUMGDATE PRECINCT4-P PRECINCT 4P PRECINCT 4P $27.0000 TON $28,5000 TON $32.9500 TON MlnlmnmoMe123 remain bottom dump Italian, Awarded the Bid 4 C SERVICES INC QUALITY HOT MIX CWSAINC 1/1/2015 IM2015 i/i/2015 6/30/2015 6/30/2015 613MO15 DEPARTMENT Bad AMOUNT DATE EXCEPTIONS _ LOWBIO IImwA RERINNINNDem FN llientow PRECINCT 4S $27.0000 TON Awarded the Bid 4 C SERVICES INC 1/1/2016 6/302015 PRECINCT4-S $28.5000 TON QUALITY HOT MIX 1/1/2015 8/30/2015 PRECINCT4-S $31.8000 TON Minimum Dade, 23 tans in bottom dump trailers CW&AINC 1/12015 e/302015 Page 1 of 1 CALHOUN COUNTY, TX BID TABULATIONS: ITEM 246, TYPE B If1EXIBLE PROCESSED BASE), GRADE 3:LMIN PI 61 ITEM ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3.'(MIN PI G) DEPABIMENT Lm AMOUNT UNIT EXCEPTIONS IN BID BINDER DEGINNINGUATE ENWNGDATE PRECINCT I- $18.5000 TON - - Awarded the Bid PRIHODA GRAVEL CO 11112015 6/30/2015 PRECINCT $19.3500 TON Minimum order 23 tons in bottom dump trailers CW BA INC 1/1/2015 6/3012015- DEPARTMENT BID AMOUNT UNIT EXCEPTIONS IDW BID ROM BEGINNING DATE ENDING DATE PRECINCT $187500 TON Awarded the Bid PRIHODA GRAVEL CO 1/12015 6/30/2615 PRECINCT 2 $19.3500 TON Minimum order 23 tons In bottom dump trailers C W & A INC 1/12015 6/302015 DEPARTMENT BID AMOUNT UHT EXCEPTIONS LOW 810 BINDER BEGINNINGDATE ENDINGOATE PRECINCT $19.2WO TON Awarded the Bid PRIHODA GRAVEL CO 1/112015 6/302015 PRECINCT $22.9500 TON Minimum order 23 tons in bottom dump trailers C W & A INC 1/1/2016 6/30/2015 DEPARTMENT HO AMOUNT UNIT EXCEPTIONS LOW DO BODEN DEGWNINGOATE ENDING DATE PRECINCT 4-P $19.7500 TON AwaMed the Bid PRIHODA GRAVEL CO 1/1/2015 6/3012015 PRECINCT 4-P $22.9500 TON Minimum order 23 tons in bottom dump tmllsor - CWBA INC 1/1/2015 6/302015 DEPARTMENT WOAMOUNT UNIT EXCEPTIONS LOW OM BINDER BEGINNUNGBAlf TROUTS DATE PRECINCT4-S PRECINCT4-S $107500 TON $20.1500 TON Minimum order 23 tons in bottom dump trailers EhLO—_ CWBAINC 11190415,w,�:� 1112015 613OR015 CALHOUN COUNTY, TX BID TABULATIONS: TYPE PB [TOPPING ROCK). GRADE 4 ITEM TYPE PB (TOPPING ROCK), GRADE 4 DEPARTMENT PRECINCT NIDAMOURT UHT EXCEPTIONS $54.7000 TON I -OW BID Asuredtht Bid BINDER QUALITY HOT MIX DESTINING DATE 1/12015 ENHNGOATE 6/301ZO15 s PRECINCT 1 $55.0000 TON 4 C SERVICES INC 1/12015 0/3020/5 DEPARTMENT BOAMOUNT UNIT EXCEPTIONS TRW OW Ulm BERNININGOATE ENDING DATE PRECINCT PRECINCT2 $55.0000 TON $55.0000 TON Awarded the Be! QUALITY HOT MIX 4C SERVICES INC 1/1/2015 If2015 6/302015 6MO12015 DEPARTMENN' Big AMOUNT UNIT EXCEPTIONS IOW DID Blom BEGINNING DATE ENDEAR PRECINCT $55.0WO TON Awarded the BM 40 SERVICES INC U1/2015 '6/3012015 PRECINCT $56.0000 TON QUALITY HOT MIX 1/1/2015 6/30/2016 -- DEPARTMENT DIBAMOUNT UNIT EXCEPTIONS LOW BID Olm BEGTDIINGDATE ENINNGUATE PRECINCT4-P $55.0000 TON AweMedlhe BN 4C SERVICES INC LIV2015 0/30/2015 PRECINCT4-P $56.0000 TON QUALITY HOT MIX 1/1/2015 000/2015 - DEPARTMENT HDAMOUNT UNIT EXCEPTION& LOW BID BODEN DEGINNINGOATE ENDHGOATE PRECINCT4-S PRECINCT4-8$55.0W0 $55.0000 TON TON AwaMed the Bid QUALITY HOT MIX 4C SERVICES INC VV2015 1A/2016 6/302015 6/302015 Page I CALHOUN COUNTY, TX BIB TABULATIONS: ITEM 334, TYPE D, NOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT ITEM ITEM 334, TYPED, HOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT DEPARTMENT WOAMOUNT UNIT EXCEPTIONS - LOWO BMDEB - BEGINNINGDATE ENDING DATE PRECINCT 1 $86.0000 TON. - Awarded the Bid QUALITY HOT MIX - 1//2015 -' 6/30/2015 DEPARTMENT MAMWNT UNIT EXCEPTIONS IOW BID DOW BEGINNIX60ATE EAOINGDAIE - - PRECINCT $86.5000 TON Aarnedthe Bid QUALITY HOT MIX 1/l/2015 8/30/2015 DPARIMENT BID AMOUNT UNIT EXCEPTIONS IOW BID BIDDER BEGINNING DATE ENDING DATE - PRECINCTS $86.0000 TON Awarded the BW QUALITY HOT MIX 1/1/2016 W30MG15 DEPARTMENT BOAMOUNI UNIT EXCEEDING IOWHD BM BEGIHNNGOATE ENDING DATE PRECINCT 4-P $87.0000 TON Awarded the Bid QUALITY HOT MIX 1/12015 6/30/2015 DEPARTMENT BWAMOUNT IM EXCEPTIONS IOW BID BBIDEO BEGINNING DATE ENDIBGUATE PRECINCT 4-S $87,0000 TON Awarded the Bid QUALITY HOT MIX 1112015 6/30/2015 CALHOUN COUNTY, TX BIB TABULATIONS: ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 ITEM ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 DEPARTMENT BID AMOUNT UHT EXCEPTIONS IOW Be BIDBIX BEGINNING DATE ENDING BATE .. PRECINCT $56.0000 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 6130/2015 SW DIVISION DEPARTMENT DID AMOUNT UHT EXCEPTIONS LOW Be DPI BEGINNINGOATE ENDING BATE PRECINCT2 $56.7500 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 6/302015 SW DIVISION - UEPARSMFNT B1OAMOUNT UHT EXCEPTIONS IOW BID Tom BEGINNING BATE ENINSOATE PRECINCT $58.3WO TON Awarded the SM VULCAN MATERIALS CO 1/1/2015 6/302015 SW DIVISION DEPARTMENT DIDAMOUNT UNIT EXCEPTIONS LOW BID BOUND BEGINNING DATE ENHGDAIE PRECINCT4-P $56.7500 TON Awardadtha Bid VULCAN MATERIALS CO 1112015 W3012016 SW DIVISION DEPARTMENT HOAMRWT UHT EXCEPTIONS TOWS BIDDER BESINNINGDAIE ENDING DATE PRECINCT4-S $58.7500 TON Awarded the BN VULCAN MATERIALS CO 1/12015 61302045 SW DIVISION January 11, 2016 CALHOUN COUNTY, TX BID TABULATIONS: ITEM 304, TYPE PE [TOPPING ROCK), GRADE 4 ITEM ITEM 304, TYPE PE (''TOPPING ROCK), GRADF, 4 DEPARTMENT DIO AMOUNT UNIT EXCEPTIONS LBWBO BINDER BECINNINSDATE FNUINSUATE PRECINCT $56.5000 TON '- Awarded flee Bid VULCAN MATERIALS CO 1/1/2015 - SW DIVISION 6130/2015 - - - - DEPARTMENT 0AMOUNT UNIT EXCEPTIDNS LOW Rio BINDER INSINMIISDATE ENDINCDATE PRECINCT $51.250 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 SW DIVISION 6/30/2015 DEPARTMENT BRIAMWINT UNIT EXCEPTIONS LOW MO BIDDEN BEGINNING DATE ENOINGOAIE PRECINCT $56.6000 TON Awarded the Bid VULCAN MATERIALS CO 1H/2W5 SW DIVISION 6/3012015 DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LBW MD OINODT BEGINNING DATE ENWNSOME - - PRECINCT 4-P $57.2500 TON Awarded the Bid VULCAN MATERIALS CO VLQ015 SW DIVISION W3012015 REPARTMEW WO AMOUNT UNIT EXCEPTIONS IOW BID BONDS BEGINNWGOATE ENDING DATE PRECINCT4-S- $57,2500 TON Awarded the Bid VULCAN MATERIALS CO 111/2015- W3012015 - SW DIVISION CALHOUN COUNTY, TX Big TABULATIONS: ITEM 330, LIMESTONE ROCK ASPHALT ITEM ITEM33o, LIMESTONE ROCKASPHALT DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LOW BID BINDER BEGINNINBDAIE TIMING DATE PRECINCT 1 $76.0000 TON Awarded the BM VULCAN MATERIALS CO 1/1/2015 W30RO16 SW DIVISION DEPARTMENT BID AMOUNT UNIT EXCEPTIONS LBWBID BIDDER DDSINNINB DATE ENMNGDATE PRECINCT 2 $76.7500 TON Awarded the BW VULCAN MATERIALS CO V112015 ' 6/30/2015 SW DIVISION - wmfmENT MAMOUNI UNIT EXCEPTIONS LBW BID BIDDER BEGINNING DATE ENOINGOATE PRECINCT 3 $78.3000 TON Awarded the BW VULCAN MATERIALS CO i/t/2015 6/3012015 SW DIVISION UEPARTMENT BD AMOUNT UNIT EXCEPTIONS LOW BUT BIDDER BECINNINBUATE ENOINSDATE PRECINCT4-P $76.7500 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 6/30/2015 SW DIVISION DEPARTMENT BIN AMOUNT UNIT EXCEPTIONS LBW BIB BIDDER BEGI MGDAIE ENINNGDATE PRECINCT4-9$76.7600 TON Awarded the BW VULCAN MATERIALS CO 1/1/2015 613MO15 SW DIVISION Page 1 of 1 CALHOUN COUNTY, TX BIB TABULATIONS: ITEM 330, TYPE 0 (POE -MIX LIMESTONE) ITEM ITEM 330, TYPE D (PRE -MIX LIMESTONE) DEPARTMENT Lm AMOUNT UNIT EXCEPTIONS LOW BID mm BEOHNING BATE ENDING BATE PRECINCT 1 $76.0000 TON - Awarded the Bid - - VULCAN MATERIALS CO 1/1/2015 SW DIVISION 6/30/2015 - _ DEPARTMENT OOAMOUNT UNIT EXCEPTIONS LOW BUI mom - UEONNUECRATE ENDING DATE - - PRECINCT $76.7500 TON Awarded the BW VULCAN MATERIALS CO 1112015 SW DIVISION 8/302015 DEPARTMENT DID AMOUNT DONE EXCEPTIONS IOW BID BEER BEGINNINGUATE ENUINGUATE PRECINCT $78.3000 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 SW DIVISION 6/302016 - DEPARTMENT 00 AMOUNT IINIT EXCEPTIONS LOW BID OMA OECINNINGOAIE ENDING DATE PRECINCT4-P $76.7500 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2016 6/30/2015 SW DIVISION DEPARTMENT DID AMOUNT UNIT EXCEPTIONS IOW TO BWOEA BEGINNINSOATE ENOINS DATE PRECINCT4-S $76.7500 TON - Awarded the BW. VULCAN MATERIALS CO V112015 6/30/2015 SW DIVISION CALHOUN COUNTY, TX BIB TABULATIONS: ITEM 332, LIMESTONE OUCH ASPHALT ITEM ITEM332, LIMESTONE ROCKASPHALT DEPARTMENT OOAMOUNT UNIT EXCEPTIONS IOW B® OIOOER UEGINNURG DATE INON; DATE PRECINCT 1 $74.0000 TON Awarded the Bid VULCAN MATERIALS CO 1/12015 6/30/2015 SW DIVISION DEPARTMENT SUN AMOUNT UNIT FXCEPUDNS TRW OLD UOIffR BEONNINB DATE ENDING DATE PRECINCT $74.7500 TON Awarded the BW VULCAN MATERIALS CO 1/1/2015 SW DIVISION 6/302015 UEPANTMENT Uq AMOUNT UNIT EXCEPTIONS LOW BUD BIDDEN UG64HING DATE - FNDINGUATE - PRECINCT $76.3000 TON Awarded the BW VULCAN MATERIALS CO 1/1/2015 SW DIVISION 6/302015 DEPARTMENT BID AMOUNT UNIT EXCEPTIONS IOWBIO BOINB UESWNOBDATE ENDING DATE PRECINCT4-P $74,7(100 TON Awarded the Bid VULCAN MATERIALS CO 1/12015 SW DIVISION 6/302015 DEPARTMENT INDAMOURIF UNIT EXCEPTIONS IOW00 DOOER BECINNWGDATE THIRD DATE PRECINCT 4-S $74.7500 TON Awarded the Bid VULCAN MATERIALS CO 1/1/2015 SW DIVISION 0/30/2015 TAKE ACTION ON AMENDING PLAT OF ROBERD'S ESTATES: Terry Ruddick of Urban Surveying stated the Amended Plat for Roberd's Estates is being filed to correct an omission. The reason as listed on the amended plat reads "Note: Current/existing buildings are exempt from new building lines established by this plat. Any additions, rebuilds or new construction must conform to the new building lines established by this plat" He explained some of the existing structures, although they were built properly, are now encroaching over the building setback lines due to the replat. Any new buildings would have to comply with the building setback lines, however, any existing buildings would be exempt. Commissioner Lyssy made a motion to approve the Amending Plat of Roberd's Estates. Commissioner Galvan seconded the motion Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. Susan Riley From: Kim Mayer <kmayer@urbansurveying.com> Sent: Thursday, April 16, 2015 12:25 PM To: kfinster@calhouncotx.org Cc: susan.riley@calhouncotx.org; May April; Terry Ruddick Subject: Agenda Request Attachments: Amending Plat Roberd's Estates.pdf Please find attached the Agenda Request for Commissioner's Court on April 23, 2015. Should you have any questions or concerns, please do not hesitate to contact our office. Kim Mayer Administrative Assistant zAeusl URBAN SURVEYING INC. Victoria Cuero San Antonio O (361) 578-9837 O (361) 277-9061 O (210) 267-8654 F (361) 576-9924 F (361) 277-9063 F (210) 267-8704 Firm No. 10021100 Firm No. 10021101 Firm No. 10193843 Email: urbansurveyinen.nrbmrsnrvevine.com April 16, 2015 Kenneth W. Finster County Commissioner Precinct 4 P.O. Box 177 Seadrift, TX 77983 RE: Amending Plat Roberd's Estates Dear Commissioner Finster, Please consider this letter as my request to have the following two items placed on the Commissioner's Court Agenda for April 23, 2015: Consider and take appropriate action to approve the Amending Plat of Roberds Estates If I can provide additional information, please do not hesitate to contact me. Sincerely, irnryTRick, R.P.L.S. C.E.O. 2004 N. Commerce Street • Victoria • Texas 77901 • Office (361) 578-9837 • Fax (361) 576-9924 104 E. French Street • Cuero • Texas 77954 • Office (361) 277-9061 • Fax (361) 277-9063 12675 Silicon Drive • San Antonio • Texas 78249 • Office (210) 267-8654 • Fax (210) 267-8704 0 wW w o�.so IMS T� a w '�. w Y¢o rcow SQiwo 99 m\ ary Sk O r DR ao MEG t- _ea'a pV8 pu.^. am3o _'uou arc w U. OJ°¢� z z�zO -a>r w rc. H 5 �u �a zoo ) o 0o ao d o G. w w5 wpC (n W ° au�Si yoo 4J�4�. $ w LL o `ylpY r 'a"=4 o g w C t W m WINE y°, <� %gY�rJ�6` w r o at w w bo rn m6 `6° z n� 9o9a ... Q - aa�e5e o os•e �� \ _ re I I "mow>>< �� II I ° al a ,9C06L 3..00.8E,9Z9 � Y vnC a s U Im I I gig I 3° [ S yAso '�I N I. K �wj r R F J F Ho Q HI y� p _ w o€AQoM�`°D. p - s3aovzso �I C w"4p "aL -1 ®IM U S. m�o xq i oo- I I I z o =°pwB�w Q`A5 �r3�°L ,vvaz\ aas iw �- mr ,v>ze w �-{rco,94'04L M..00.8Ee9ZN No lawoi °°uu wYC r o- (AYAt Sm t33L114?O1 0Hi80N ® Q CREDIT APPLICATION BETWEEN CALHOUN COUNTY AND INDUSTRIAL COMMUNICATIONS AND AUTHORIZE COUNTY JUDGE TO SIGN: LaDonna Thigpen stated the County has been awarded a grant for satellite radios and the purchase will be through Industrial Communications. Industrial Communications is requiring a credit application even though this is a grant. Commissioner Galvan made a motion to approve credit application between Calhoun County and Industrial Communications and authorize County Judge to sign. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. Calhoun County Erner ency ana ernent 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladoDna.thigpen@calhouncotx.org April 7, 2015 Commissioners' Court RE: Agenda Item Please place this credit application on the Commissioners' court agenda for April 231d 2015 between Calhoun County and Industrial Communications. This company requires a credit application from Calhoun County for the Satellite Dispatch Radios that we acquired from the 2015 Homeland Security Grants. "Discuss and take necessary action on the credit application between Calhoun County and Industrial Communications and authorize the County Judge to sign." Sincerely, LaDonna Thigpen PLEASE FAX APPLICATION TO RAYLA LACOM PA%e 210-226-3997 IL INDUSTRIAL COMMUNICATIONS 1019 E Ed C.nD 5'>':5 1 5,,k AlITONIC TEXAS IM2.4598 • ;2101221-363^ • FAX i2 010?o ?O9P APPLICATION FOR CREDIT kESFLLER INFORMATION We are ver. pleased tner ye0 are InlErested In oo aming an open accovni H4G ou: con- oanv The information jdu nrevlae baiow wdt bs kept can6aential and usaG only for tPe purpose of es:a6llsm,ng ar doer aCCount TERMS & CONDITIONS OLT ,^,ayrnent arms are net 10 days A finance charge vill be mace on any balance that Is tan NO) gays past due, at Ire rare et a% parmorm. sdoulo the c ecd o'. Ina Gdstome: n ;he tl.dgemant cf lha Reseller become Impalrec at any Pmo, the Reseller has the right to require payment in ad'aarce befere provlemg Fortner services. anc to demand Immediate performapC9 of the Coaamer of all ogl,ga:icns Impasad cpon > Ifther by this agreement company Name Calhoun County — CUSTOMER ] Government G Partoersh•o corporation iJ indrvdua. INF0RMATICJN ❑ctie• Shciq Address' 211 S. Ann St., Suit4e301, Port Lavacai,,,o,1ef �61-553-4400 Meinng Address TX, 77979 Fax;<:36_1-559-4444 IName and T?,le of OWr�n•3er,soroKcegs) ' fer. CountyuSudge P.O RecuFed9 Yes J NwUFederal LU A 74-6001923 Date ouslness Started - Are You Tax cxemat'? Ycs ElNo❑ 11= YOU ARE TAX EXEMPT, PLEAS[, ATTACH CERTIFICATE. PERSONAL INFORMATION Social Security Current Emplover C R E D I T INFORMATION Principal's Name home Address Driver's LIc * Bank Name - Slate: Home Phone h' Fmploye,'s Phone n Person to Cortaet Acoourt A• Please list basow f$) references whol", yoc have nad an :pen aoa_+ant rnth In the cast year. I _ vva ACCOUNT fi =ron2 rt :scr,:c cOnTn� 2. nl,wE ACCOUNT P^tone teas;iN-.conaac- [ INDUSTRIAL COMMUNICATIONS Company Vume C hours County—T6xas Canpamy�ddress__211 S. Ann St., Suite 301, Company City_ State. Zip_ Port Lavaca., TX_77979 _ t euthod?e the release 01, the credit information for my company to Industrial C'ommitnications. The information pro Ailed will be kept confldentiat and used only Ibr the purpose of estal+lishmI, an open account. Michael J. Pfeifer ra i hour Coon t y -Judge — — rae i a ure of IVIAI T O_WAY RADIO RROVIOI.A FGP THE 9AN AIi1..A3.""! 1019 E EUCnl, AVE • SAN AWON10, V 782MA598 - PHONE 1210122636R2 -PAX 1210i 226_3997 002 5 rAM ISLAND ❑R + CORPUS 6HRISPI rX 7a410.1506 • PHONE. 1361)8539943. FAX (36I) 853 V90 REQUEST BY CALHOUN COUNTY DISTRICT CLERK TO AUTHORIZE $2.00 E-FILING FEE AS PER SEC. 72.031 OF THE GOVERNMENT CODE CHAPTER 72 OFFICE OF COURT ADMINISTRATION. Commissioner Galvan made a motion to authorize District Clerk's request for $2.00 e-filing fee as per Sec. 72.031 of the Government Code Chapter 72 Office of Court Administration. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. ANNAKABELA, Chief Deputy TERESA GARCIA, Criminal Deputy BECKYREINHARD, Civil Deputy GLENDAKOBLE, Civil Deputy LETICIA ANDAVERDE, Deputy COUNTY OF CALHOUN PAMELA MARTIN HARTGROVE District Clerk 211 S. Ann —Courthouse Port Lavaca, Texas 77979 (361) 553-4630 April 14, 2015 To the Honorable Mike Pfeifer, County Judge of Calhoun County, and the Honorable Commissioners' Court of Calhoun County: Re: $2.00 Electronic Cost -Recovery Fee I am requesting that the Calhoun County District Clerk's Office be allowed to collect a $2 e-filing fee as per Sec. 72.031 of the Government Code Chapter 72 Office of Court Administration. Sincerely, Pamela Martin Hartgrove District Clerk, Calhoun Co., Texas NEW LEASE AGREEMENT FOR COLORED XEROX MACHINE IN ELECTIONS OFFICE IN THE AMOUNT OF $71.39 PER MONTH FOR 60 MONTH TERM AND AUTHORIZE COUNTY JUDGE TO SIGN: Commissioner Lyssy made a motion to approve new lease agreement for colored Xerox machine in the Elections Office in the amount of $71.39 per month for a 60 month term and authorize County Judge to sign. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. Election's Office APPROVE AND SIGN NEW LEASE AGREEMENT FOR A NEW COLORED XEROX MACHINE IN ELECTIONS OFFICE. OUP customer: CALHOUN COUNTY BiIITo: COUNTY OF CALHOUN ELECTIONS OFFICE 211 S ANN ST PORT LAVACA, TX 77979-4203 Negotiated Contract : 072579700 1. WC6655X (WORKCENTRE 6655X) - Carrier Deliv/instal - 550 Sheet Tray - Customer Ed - Analyst Services Install: COUNTY OF CALHOUN ELECTIONS OFFICE 211 S ANN ST PORT LAVACA, TX 77979-4203 Lease Term: 60 months Purchase Option: FMV " p ero9g� . lo - Xerox WC3550 S1N VMA662542 5/5/2015 Trade -In as of Payment 48 i. WC6655X $71.39 ( 2: Color All Prints $0.11083 (- Pricing FixConsumaele Supplies d for Term Included for all prints Total 1 $71.39 1 Minimum Payments (Excluding Applicable Taxes) Customer acknoVedges receipt of the terms of this agreement which consists of 2 pages including this face page. Signer: Michael J. Pfeifer Phone: (361)553-4444 % a IJ Signature: i�YDate: Thank You for your businessi This Agreement is proudly presented by Xerox and Harvey Brewer TOTpL (361)575-5931 GUA qNr°N EE For information on your Xerox Account, go to ��------ www.xerox.com/AccountManmement 0 2 8 1 7 5 3 0 1 0 0 1 0 0 2 0 j Presented to CALHOUN COUNTY ELECTIONS By Harvey Brewer On 4/1/2015 Negotiated Contract: 072579700 1. WC6655X (WORKCENTRE 6655X) - 550 Sheet Tray Lease Term: 60 months - Xerox WC3550 S/N VMA662542 5/5/2015 - Carrier Delivlinstal Purchase Option: FMV Trade -In as of Payment 48 - Customer Ed - Analyst Services 11,W6655X $71.39 1: BW All Prints $0.0181 - Consumable Supplies Included for all prints 2: Color All Prints $0.1083 - Pricing Fixed for Term Total $71.39 Minimum Payments (Excluding Applicable Taxes) All information in this proposal is considered confidential and is for the sole use of CALHOUN COUNTY ELECTIONS. If you would like to acquire the solution described in this proposal, we would be happy to offer a Xerox order agreement. Pricing is subject to credit approval and is valid uNil 51112015. For any questions, please contact me at (361)575-5931 91 LI, U) N O m w ry ro C 0 o Z o N -n N o o D r' c Z m i m 0 Z U) Lease Agreement°' INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the then -current standard Xerox terms for such option. GOVERNMENTTERMS 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to governmental entities only. You represent and warrant, as of the date of this Agreement, that: (1) you are a State or a fully constituted political subdivision or agency of the State in which you are located and are authorized to enter into, and carry out, your obligations under this Agreement and any other documents required to be delivered in connection with this Agreement (collectively, the "Documents"); (2) the Documents have been duly authorized, executed and delivered by you in accordance with all applicable laws, rules, ordinances and regulations (including all applicable laws governing open meetings, public bidding and appropriations required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding agreements, enforceable in accordance with their terms; (3) the persons) signing the Documents have the authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below their signatures, each of which are genuine; (4) the Products are essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and will be used during the Term only by you and only to perform such function; and (5) your payment obligations under this Agreement constitute a current expense and not a debt under applicable state law and no provision of this Agreement constitutes a pledge of your tax or general revenues, and any provision that is so construed by a court of competent jurisdiction is void from the inception of this Agreement. 3. FUNDING. This provision is applicable to governmental entities only. You represent and warrant that all payments due and to become due during your current fiscal year are within the fiscal budget of such year and are included within an unrestricted and unencumbered appropriation currently available for the Products, and it is your intent to use the Products for the entire term of this Agreement and make all payments required under this Agreement. If your legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and has no funds to do so from other sources, this Agreement may be terminated. To effect this termination, you must, at least 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, notify Xerox in writing that your legislative body failed to appropriate funds. Your notice must be accompanied by payment of all sums then owed through the current fiscal year under this Agreement. You will return the Equipment, at your expense, to a location designated by Xerox and, when returned, the Equipment will be to in good condition and free of all liens and encumbrances. You will then be released from any further payment obligations beyond those payments due for the current fiscal year (with Xerox retaining all sums paid to date), PRICING PLAN/OFFERING SELECTED: 4. FIXED PRICING. If "Pricing Fixed for Term" is identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not increase during the initial Term of this Agreement. GENERAL TERMS & CONDITIONS: 5. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox or transmitted to or from Xerox by the Equipment connected to Customer's network ("Remote Dh'1a") via electronic transmission to a secure off -site location ("Remote Data Access"). Remote Data Access also enables Xerox to transmit to Customer Releases for Software and to remotely diagnose and modify Equipment to repair and correct malfunctions. Examples of Remote Data include product registration, meter read, supply level, Equipment configuration and settings, software version, and problem/fault code data. Remote Data may be used by Xerox for billing, report generation, supplies replenishment, support services, recommending additional products and services, and product improvement/development purposes. Remote Data will be transmitted to and from Customer in a secure manner specified by Xerox. Remote Data Access will not allow Xerox to read, view or download the content of any Customer documents or other information residing on or passing through the Equipment or Customers information management systems. Customer grants the right to Xerox, without charge, to conduct Remote Data Access for the purposes described above. Upon Xerox's request, Customer will provide contact information for Equipment such as name and address of Customer contact and IF and physical addresseshocations of Equipment. Customer will enable Remote Data Access via a method prescribed by Xerox, and Customer will provide reasonable assistance to allow Xerox to provide Remote Data Access. Unless Xerox deems Equipment incapable of Remote Data Access, Customer will ensure that Remote Data Access is maintained at all times Maintenance Services are being performed. 0 2 8 1 7 4 6 0 1 0 0 2 0 0 2 1 PARTICIPATION IN TAC HEBP ARTS PROGRAM AND AUTHORIZE COUNTY JUDGE TO SIGN AGREEMENT: Cindy Mueller, County Auditor, stated this has to do with the Affordable Care Act and reporting requirements for calendar year 2015. There are forms that have to be distributed with W-2s to every employee in January, for calendar year 2015. The payroll system does not have the ability to track this or prepare these reports. TAC is offering this at no cost to pool members where we can upload data pulled from our system and they will take that data and notify us if we have a full-time equivalent employee who is averaging 30 hours over the 12 month period that we have to offer coverage to. They will also prepare the forms and mail them to the employee. This service will cost the County a nominal fee of $1.40 per form distributed. The County will be billed in January after the forms are sent out. This is a once a year expense and Ms. Mueller said she thinks this is a very good deal for the County. They will take over the responsibility of distributing the forms and mailing them directly to the employees. All the County will have to do is issue W-2 forms as we always have. Judge Pfeifer stated we should not have anyone over 30 hours. Ms. Mueller stated that is being monitored and the Treasurer will notify anyone who seems to have an employee who is working more than that. Commissioner Lyssy made a motion to participate in TAC HEBP ARTS Program and authorize County Judge to sign agreement. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer all voted in favor. Cindv Mueller From: Cindy Mueller [cindy.mueller@calhouncotx.org] Sent: Tuesday, April 14, 2015 5:54 PM To: 'Susan Riley' Cc: 'Rhonda Kokena' Subject: Agenda Item Request Attachments: TAC HEBP ARTS Program Agreement.pdf Please place the following item on the agenda for April 23, 2015: • Consider and take necessary action to participate in TAC HEBP ARTS Program and authorize County Judge to sign agreement. Susan, Original will be delivered to you. Judge needs to initial pages 1 and 2 and sign/date page 3. Please return the original to me so it can be sent to TAC. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553,4614 1 ASSOCIATION Of* COUNTIES AND EMPLOYEE BENEFITS POOL April 7, 2015 Honorable Rhonda Kokena Contracting Authority for Calhoun County 202 S Ann St Ste A Port Lavaca, TX 77979-4204 Dear Ms. Kokena, This information was previously sent via entail to Calhoun County's HEBP contacts. We are sending this copy via postal mail for your convenience. Participation in this program is OPTIONAL. The Affordable Care Act (ACA) requires reporting pursuant to Internal Revenue Code Sections 6055 and 6056 begmning in January 2016 for calendar year 2015. All employers with 50 or more full -tune equivalent employees are affected. This reporting will consist of forms which must be provided both to employees and the IRS. The information provided will be used to determine: 1) whether individuals are subject to fines under the ACA individual mandate; 2) whether individuals are eligible for a federal premium subsidy or tax credit; and 3) whether employers are subject to penalties under the ACA employer mandate. The Texas Association of Counties Health and Employee Benefits Pool (TAC HEBP) is offering the Affordable Care Act Reporting and Tracking Service (ARTS) which will enable you to produce your section 6055/6056 forms. ARTS will also provide measurement period tracking for 2016 and beyond, as well as affordability testing for groups who require employee contributions toward the cost of their own health coverage. TAC will need to receive employee, payroll, and unpaid leave of absence files from you in order to provide this service. Please note that we have been in contact with several payroll software providers regarding these files. They have agreed to provide the files needed by ARTS, but have also indicated that their systems will be able to produce the required forms next January, as they are currently working on the necessary program updates. If you use a payroll system from one of these companies, you may not need ARTS — it is a service being offered by TAC and is completely optional to each of our groups. Pile specifications are enclosed, and we will be providing a spreadsheet template for those of you whose payroll software wont produce the files or does not provide an export function. Enclosed is the ARTS Program Agreement, which you will need to provide in order for Calhoun County to participate. If so, please review, execute, and return this document to your Employee Benefits Consultant by April 30, 2015. TAC HEBP will send a revised interlocal agreement for the county to sign at a later date. If you have any questions, do not hesitate to contact me. Sincerely, Charlotte Collins Employee Benefits Consultant (800)456-5974 ASSOCIATION Of GOUNTIL.S AND EMPLOYEE. BLNEFITS POOL ACA Reporting and Tracking Service (ARTS) Program Agreement HEBP Member (Fully Insured or ASO) Program Services The ARTS program includes the following services: • Measurement, Administrative, and Stability Period tracking beginning January 1, 2015 and notification of eligibility for part-time / variable / seasonal employees (can provide tracking back to beginning of Measurement Period if historical data is provided by county/district); • Reporting for your county/district regarding the status of potential benefits -eligible employees, • Production of a data file to produce your county/district's 1094C and 1095C forms (optional direct mail service); • Production of a data file to produce your county/district's 1094B and 1095B forms (applies to self -insured groups only) Program Requirements 7) Participants must provide employer, payroll, employee and unpaid leave of absence related to the group's Health Benefits Plan in the format designated by TAC HEBP, as described on Attachment A: "ARTS File Specifications'. This data must be provided at each payroll cycle. 8) Group agrees to pay program fees as described in the ARTS Fee Schedule. Enrollment and Data Submission Deadlines ® Groups who wish to participate in the ARTS program must return the signed executed documents to TAC HEBP no later than April 30, 2015 in order to participate. Data file transmission to TAC HEBP must begin no later than June 30, 2015 to avoid late fees. Initials TAC HEBP— ARTS Program Agreement 2015 1of3 . ,92 plus, TEXAS ASSOCIATION Of* COUNTIES I-IFALTH AND FmPLOYPE BENEFITS POOL ACA Reporting and Tracking Service (ARTS) HEBP Member (Fully Insured or ASO) Fee Schedule 1 ✓ ARTS Annual Subscription Fee *$4.05 / form Waived 2 Optional Forms Distribution (group $ 1.40 /form Will be billed in January 2016 chooses to have TAC mail employee farms) when forms are produced 3 One time Activation Service Fee ✓ $T50/employee Waived m (based onm�berofemployees,uon-refundable) Late fee for service election form 4 ® (after 413012015) $1,500 5 Late fee for data submission $2,500 (after 613012015) Cancellation Fee 6 (711 through 1213112015) $4,000 Total Amount Due: $ 0,Do (if zero, enter 0.00) *Per 1094/1095(7form and 109411095 B form if applicable Fees'subject to change annually beginning in 2016 Initials TAC HEBP — ARTS Program Agreement 2015 ') n f 4 ASSOCIATION AND EMPLOYLT. ACA Reporting and Tracking Service (ARTS) Contact Designation Form Contracting Authority: tLLIO A n l o u X\+\l (Group Name) hereby designates and appoints, as indicated in the space provided below, a Contracting Authority of department head rank or above and agrees that any notice to, or agreement by, a Group's Contracting Authority, with respect to service or claims hereunder, shall be binding on the Group. Each Group reserves the right to change its Contracting Authority from time to time by giving written notice to HEBP. Name: Title: Address: Phone: Fax: Email: NMI Primary Contact: Main contact for data file and reporting matters pertaining to the ARTS program. Name: GmkAP—VQr k Title: n u K:�V Address: a6 �L "� A- to Phone: -14101 C� Fax: L--5WJ Email: Urjc , MV-P ( IZrQ ee nC.ofx ➢r9 HIPAA Secured FAX number: Signature of 60UnVhud Contracting Authority K;CG6,? ( J. 4e:t Print Name and Title TT�� Date TAC HEBP - ARTS Program Agreement 2015 3of3 ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES: Judge Pfeifer made a motion to accept reports of the following County offices: • County Treasurer — February 2015 • County Clerk — March 2015 • Justice of the Peace #1 — March 2015 • Justice of the Peace #2 — March 2015 • Justice of the Peace #5 — March 2015 • Extension Service — March 2015 Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer seconded the motion. CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY 2015 BEGINNING, - ENDING FUND. - - - FUND BALANCE .RECEIPTS -DISBURSEMENTS FUNDBAIANCE OPERATING FUNDS; GENERAL - $ 30,329,539.45 $ 4,335,156.20 $ - 3,765,936.91 $ 30,898,75834 AIRPORT MAINTENANCE 37,155.31 14,310.19 18,126.24 33,339.26 APPELLATE JUDICIAL SYSTEM 2,238.10 155.50 2,097.26 296.34 COASTAL PROTECTION FUND 39,099.85 5.46 - 39,10531 COUNTY AND DIST COURT TECH FUND 2,465.72 48.24 - 2,513.96 COUNTY CHILD ABUSE PREVENTION FUND 279.14 3.99 - 283.13 COUNTY CHILD WELFARE BOARD FUND 1,337.39 62.19 - 1,399.58 COURTHOUSE SECURITY 235,236.82 977.35 - 236,214.17 COURT INITIATED GUARDIANSHIP FUND 3,065.85 140.43 - 3,206.28 DIST CLK RECORD PRESERVATION FUND 9,481.47 226.82 - 9,708.29 CO CLK RECORDS ARCHIVE FUND 61,275.69 3,138.55 - 64,414.24 DONATIONS 78,949.73 820.75 - 601.97 79,168.51 DRUG/DWI COURT PROGRAM FUND -LOCAL 9,104.93 135.16 - 9,240.09 JUVENILE CASE MANAGER FUND 9,025.36 17.49 - 9,042.85 FAMILY PROTECTION FUND 6,24137 3t.32 - 6,273.09 JUVENILE DELINQUENCY PREVENTION FUND 9,582.21 - 1.20 - 8,583.41 GRANTS 234,476.47 4,497.10 9,326.69 229,646.88 JUSTICE COURT TECHNOLOGY 60,801.89 533.84 - 61,335.73 JUSTICE COURT BUILDING SECURITY FUND 15,316,14 131.47 - 15,447.61 LATERAL ROAD PRECINCT#1 4,322.76 0.60 - 4,32336 LATERAL ROAD PRECINCT#2 4,322.76 0.60 - 4,323.36 LATERAL ROAD PRECINCT #3 4,322.76 0.60 - - 4,323.36 LATERAL ROAD PRECINCT #4 4,322.77 0.60 - 4,323.37 PRETRIAL SERVICES FUND 63,755.86 8.90 - 63,764.76 LAW LIBRARY 192,292.94 1,007.85 833.45 192,467.34 LAW ENE OFFICERS STD. EDUC. (LEOSE) 19,762.80 2.76 - 19,765.56 POC COMMUNITY CENTER 69,931.76 1,409.76 2,199.65 69,141.87 RECORDS MANAGEMENT -DISTRICT CLERK 4,838.27 152.60 - 4,990.87 RECORDS MANAGEMENT -COUNTY CLERK 113,932.77 43.02 - 113,975.79 RECORDS MGMT &PRESERVATION 178,773.12 3,799.62 - 182,572.74 ROAD&BRIDGE GENERAL 1,133,944.75 109,737.82 - 1,243,682.57 SHERIFF FORFEITED PROPERTY 1,281.02 0.18 - 1,281.20 6MILE PIERIBOAT RAMP INSUR/MAINT 56,625.67 7.90 1,732.76 54,900.81 CAPITAL PROJ - CIAP COASTAL IMPROVEMENTS 1,000.00 1,000.00 0.00 CAPITAL PROD -RB INFRASTRUCTURE 1,072,599.35 - - 1,072,599.35 CAPITAL PROJ- COUNTY ENERGYTRZ#1 287,137.05 67,608.00 - 354,745.05 CAPITAL PROJ-SWAN POINT PARK 5,096.40 - - 5,096.40 CAPITAL PROJ- AIRPORT RUNWAY IMPROV 92,777.13 - 14,305A0 78,472.13 CAPITAL PROD - COUNTY ROAD 101 150,000.00 - - - 150,000.00 CAPITAL PROJ-EMS SUBSTATION 347,399.23 - - 347,399.23 CAPITAL FEW -EMER COMM SYS 30,848.06 - - 30,848.06 CAPITAL PROD - GREEN LAKE PARK 30,728.51 - - 30,728.51 CAPITAL PROD- HATERIUS PARKBOAT RAMP 21,064.00 - - 21,064.00 CAPITAL PROJ -PORT ALTO PUBL BEACH -STORM REP 6,484.78 - - 6,484.78 CAPITAL PROD - IMPROVEMENT PROJECTS 404,655.39 - - 404,655.39 CAPITAL PROJ - PORT O'CONNOR LIBRARY 1,167.00 - - 1,167.00 CAPITAL PROJ - MMC CLINIC ACQUISITION LOAN - - CAPITAL PROJ- NURSING HOME UPL PROGRAM LOAD - 2,000,000.00 - 2,000,000.00 CAPITAL PROD- MMC BUSINESS IMPROVEMENT LO 1,500,000.00 - - 1,500,000.00 ARREST FEES 393.81 246.69 - 640.50 BAIL BOND FEES (1113 1940) - - 1,110.00 - 1,110.00 CONSOLIDATED COURT COSTS (NEW) 30.00 6,464.13 - 6,494.13 DNA TESTING FUND 250.00 12.24 - 262.24 DRUG COURT PROGRAM FUND -STATE 0.28 133.87 134.15 36 947 734.24 6.552A04.9 3 816159.93 39 683 71 35 SUBTOTALS Page I of 3 COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY2015 BEGINNING ENDING FUND - FUND BALANCE RECEIPTS - DISBURSEMENTS FUNDBAL4NCE -- QPERATING FONDS -BALANCE FORWARD $ - 36,947,734.29 $ 6,552,140.99 $ 3,816,159.93 $. 39,683,715.35 ELECTION SERVICES CONTRACT ;83,573.63 -. 1,799.76 - 18,483.02 - 66,890.37. ELECTRONIC FILING FEEFUND 600.00 953.0 - 1,553.17 EMS TRAUMA FUND 126.57 - 239.79 - - 366.36 FINES AND COURT COSTS HOLDING FUND 7,847.31 - 7,847.31 INDIGENT CIVIL LEGAL SERVICE 24.00 297.4E - - 321.48 JUDICIAL FUND (ST, COURT COSTS) 0.00 162.74 - 162.74 JUDICIAL SALARIES FUND (0.02) 2,465.14 - 2,465.12 JORGE DONATION -TX CRIME VICTIMS FUND 4.00 10.00 - 14.00 JUVENILE PROBATION RESTITUTION (5.00) - - (5.00) LIBRARY GIFT AND MEMORIAL 52,232.77 57.29 - 52,290.06 MISCELLANEOUS CLEARING 193,751.21 415,577.04 587,922.40 21,405.85 REFUNDABLE. DEPOSITS 2,000.00 - - 2,000.00 STATE CIVIL FEE FUND (600.00) 2,756.09 - 2,156.09 CIVIL JUSTICE DATA REPOSITORY FUND 0.00 8.27 - 8.27 JURY REIMBURSEMENT FEE 0.00 587.08 - 587.08 SUBTITLE C FUND 7.77 2,334.00 - 2,341.77 SUPP OF CRIM INDIGENT DEFENSE - 0.00 280.85 - 280.85 TIME PAYMENTS (0.05) 1,436.23 - - 1,436.18 TRAFFIC LAW FAILURE TO APPEAR 0.00 585.91 - - 585.91 UNCLAIMED PROPERTY 5,899.36 6.68 - 5,906.04 TRUANCY PREVENTION AND DIVERSION FUND 25.19 235.18 - 260.37 BOOT CAMP/JJAEP 147.43 - - 147.43 JUVENILE PROBATION 278187.39 29123.83 37517.44 269793.78 $ 37,571,555.85 $ 7,011,057.52 $ 4,460,082.79 $ 40,122,530.58 SUBTOTALS TAXES IN ESCROW 0.00 0.00 0.00 37571555,85 7011057.52 4460082.79 40122530.58 TOTAL OPERATING FUNDS OTHER FUNDS D A FORFEITED PROPERTY FUND 32,254.03 - - 32,254.03 SHERIFF NARCOTIC FORFEITURES 15,052.32 - 1,843.06 13,209.26 CERT OF OB-CRTHSE REF SERIES 2010 428,127.95 114,440.55 76,900.00 465,668.50 CERT OF OB-CRTHOUSE I&S SERIES 2012 538,261.67 155,155.51 66,875.00 626,542.18 OCEAN DRIVE IMPROVEMENTS 1.00 - - 1.00 CAL. CO. FEES & FINES 83 920.379.51 202 222.24 133 912.65 152 229.96 MEMORIAL MEDICAL CENTER OPERATING 2,809,728.21 1,745,958.00 2,514,587.85 $ 2,041,098.36 INDIGENT HEALTHCARE 2,599.38 - - 2,599.38 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 168,509.13 156,560.66 - 325,069.79 CLINIC CONSTRUCTION SERIES 2014 1,329,997.28 780,000.00 - 2,109,997.28 NH ASFORD 87.25 12.75 - 100.00 NH BROADMOOR 87.25 12.75 - 100.00 NH CRESCENT 87.25 12.75 - 100.00 NH FORT BEND 87.25 12.75 - 100.00 NH SOLERA 87.25 12.75 100.00 4,316,331.89 $ 2,682,582.41 $ 2,514,587.85 $ 4,484,326.45 TOTAL MEMORIAL MEDICAL CENTER FUNDS DRAINAGE DISTRICTS NO.6 21,827.69 $ 1,002.31 $ - $ 22,830.00 NO.8 136,957.58 2,950.85 173.08 139,735.35 NO. 10-MAINTENANCE 136,638.69 2,383.75 155.77 138,866,67 NO. 11-MAINTENANCE(OPERATING 254,619.05 26,05L.13 20,549.55 260,120.63 NO. 11-RESERVE 129 909.90 129 909.90 679 952.91 $ 32 388.04 $ 20 878.40 $ 691 462.55 TOTAL DRAINAGE DISTRICT FUNDS CALHOUN COUNTY WCID #1 OPERATING ACCOUNT 351 671.45 5,591.62 2.627.75 $ 354 635.32 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE AND OPERATING 239 522.18 9,058.93 $ S 389.75 $ 240191.36 CALHOUN COUNTY FROST BANK $ 6258.97 $ $ - 6258.87 TOTAL MMC, DR. DIST., NAV. DIST, W CID & FROST 5,593,737.30 2,729,621.00 2,546,483.75 5776 874.55 $ 44,262,910.49, $ 10,212,496.82 $ 7,286,097.25 $ 47,189,310.06 TOTAL ALL FUNDS Page 2 of 3 COUNTY TREASURER'S REPORT F MONTH OF: FEBRUARY2015 BANK RECONCILIATION - LESS: CERT.OFDEP/ - -- - FUND . OUTSTNDGDEP/ PLUS: CHECKS BANK. - FUND - - - - - BALANCE OTHER ITEMS OUTSTANDING.- 'BALANCE OPERATING* $ 40,122,530.58 $ 39,331,03&09 $ 11,847,736.00 $ 12,639,228.49 OTHER D A FORFEITED PROPERTY FUND 32,254.03 - - 32,254.03 SHERIFF NARCOTIC FORFEITURES 13,209.26 - - 13,209.26 CERT OF OB-CRTHSE REF SERIES 2010 465,668.50 5,000.56 - 460,667.94 CERT OF OB-CRTHOUSE I&S SERIES 2012 626,542.18 - - 626,542.18 OCEAN DRIVE IMPROVEMENTS -CAP PROS 1.00 - - 1.00 CAL. CO FEES & FINES 152,229.96 40,040.32 80,963.97 193,153.61 MEMORIAL MEDICAL CENTER OPERATING $ 2,041,098.36 500,250.60 67,960.50 1,608,808.26 INDIGENT HEALTHCARE 2,599.38 - 757.50 3,356.88 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 325,069.79 - - - 325,069.79 CLINIC CONSTRUCTION SERIES 2014 2,109,997.28 - - - 2,109,997.28 NH ASHFORD - 100.00 - - - 100.00 NH BROADMOOR 100.00 - - 100.00 NH CRESCENT 100.00 - - 100.00 NH FORT BEND 100.00 - - 100.00 NH SOLERA 100.00 - - 100.00 DRAINAGE DISTRICT: NO.6 22,830.00 35.93 - 22,794.07 NO.8 139,735.35 - 83.89 139,819.24 NO. 10 MAINTENANCE 138,866.67 142.18 73.72 138,798.21 NO. 11 MAINTENANCE/OPERATING 260,120.63 1,567.69 - 258,552.94 NO. 11 RESERVE 129,909.90 - - 129,909.90 CALHOUN COUNTY WCID #1 OPERATING ACCOUNT 354,635.32 - - 354,635.32 CALHOUN COUNTY PORT AUTHORITY MAINTENANCF/OPERATING**** 240,191.36 - - 240,191.36 CALHOUN COUNTY FROST BANK 6,258.87 - - 6,258.87 TOTALS 47189 310.06 h 39 78 075.37 11997 575.58 S19 308 I .27 CDs -OPERATING FUND ,$28,000,000.00 $ CD's +. MMC OPERATING FUND - $500,000.00 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA **** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I hereby certify that the current balances are correct to all monies th�tlxa�)e been received by th/e County Treasurer as of the date of this report. COUNTY TREASURER CALHOUN COUNTY COMMISSIONERS COURT Page 3 of 3 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION '.MARCH 2O18 urnunL- PUBLIC `DESC CIVIL CRIMINAL RECORDS PROBATE- TOTAL DISTRICT ATTORNEY FEES $ 491.37 $ 491.37 COUNTY CLERK FEES $ 566,30 $ 786.23 $ 9,836.26 $ 187.00 $ 11,375.78 JUDGE'S EDUCATION FEE $ 17,15 $ 15,00 $ 32,15 JUDGE'S ORDER/SIGNATURE $ 14.00 $ 14,00 SHERIFF'S FEES $ 154.40 $ 300.35 $ 75,00 $ 76.00 $ 604.76 VISUAL RECORDER FEE $ 34.94 $ 34.94 COURT REFPORTER FEE $ 167.85 $ 45.00 $ 212.85 APPELLATE FUND (TGC) PEE $ 43.80 $ 15.00 $ 58,80 TECHNOLOGY FUND $ 74.63 $ 74.63 COURTHOUSE SECURITY FEE $ 60,95 $ 58.95 $ 335.00 $ 15.00 $ 469.90 COURT INITIATED GUARDIANSHIP PEE $ 60.00 $ 60.00 RECORDS ARCHIVE PEE $ 3,245,00 $ 3,246.00 DRUG& ALCOHOL. COURT PROGRAM $ 111.05 $ 111.05 JUVENILE CASE MANAGER FUND $ 9.28 $ 9.20 PRE-TRIAL DIVERSON AGREEMENT $ 1,702UG $ 1,702.00 LAW UBARY FEE $ 328.80 $ 105.00 $ 433.80 RECORDSMANAGEMENT PEE - CO CLK $ 46.62 $ 46.62 RECORDS MANGEMENT $ 100,95 $ 444.76 $ 3,266.25 $ 30.00 $ 3,841.96 PINES - COUNTY COURT $ 3,071.90 $ 3,071,90 STATE POLICE OFFICER FEES $ 2,51 $ 2.61 CONSOLIDATED COURT COSTS $ 88.00 $ 88,00 CONSOLIDATED COURT COSTS - COUNTY $ 137.63 $ 137.63 CONSOLIDATED COURT COSTS - STATE $ 1,235.73 $ 1,235.73 DRUG& ALCOHOL COURT PROGRAM -COUNTY $ 26.92 $ 26.92 DRUG & ALCOHOL COURT PROGRAM - STA"FE $ 88.05 $ 88.05 STATE ELECTRONIC FILING FEE $ 140,00 $ 60.00 $ 200.00 STATE ELECTRONIC FILING FEE CR $ 63.98 $ 63,98 EMS TRAUMA. $ 217.05 $ 217.05 CIVIL INDIGENT FEE -COUNTY $ 4.25 $ 1.60 $ 6.75 CIVIL INDIGENT FEE. -STATE $ 80.76 $ 28.60 $ 109.25 JUDICIAL FUND COURT COSTS $ 294.81 $ 294,81 JUDICIAL SALARY FUND - COUNTY $ 11,21 $ 11.21 JUDICIAL SALARY FUND - STATE $ 100.71 $ 100.71 JUDICIAL SALARY FUND $ 294.00 $ 4,00 $ 126.00 $ 424.00 TRAFFIC LOCAL $ 20.11 $ 20.11 COURT COST APPEAL OF TRAFFIC REG(JP APPEAL) $ 9.00 $ 9.00 BIRTH -STATE $ 117U0 $ 117.00 JUDICIAL FEE $ 375.80 $ 120.00 $ 495.80 FORMAL MARRIAGES - STATE $ 300,00 $ 300.00 TCLEOSE COURT COST $ 0.71 $ (,71 JURY REIMBURSEMENT FEE $ 4.00 $ 4.00 )DRY REIMBURSEMENT FEE -COUNTY $ 7.44 $ 7.44 JURY REIMBURSEMENT FEE. -STATE $ 67.20 $ 67.20 STATE TRAFFIC FINE - COUNTY $ 10.05 $ 10.05 STATE TRAFFIC FINE - STATE $ 191.03 $ 191.03 INDIGENT DEFENSE FEE - COUNTY $ 3.75 $ 3.75 INDIGENT DEFENSE FEE - STATE $ 33,57 $ 33,57 TIME PAYMENT $ 25.00 $ 25.00 TIME PAYMENT COUNTY $ 158.19 $ 158.19 TIME PAYMENT -STATE $ 158.19 $ 158.19 DUE PORT LAVACA PI) $ 138.78 $ 138.78 DUE SEADRIFT PD $ - DUE TOPOINT COMFORT PD $ 0.30 $ 0.30 DUE TO TEXAS PARKS & WILDLIFE $ - TOTAL FUNDS COLLECTED -$ 30,636,50 FUNDS HELD IN ESCROW: $ (466.00) AMOUNT DUE TO TREASURER: TOTAL FUNDS COLLECTED: $30,170.50 WO.WPORTSWONTHLY\TREASUR5R REPORT2015.033115.TREASURER REPORTS I OF CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION MARCH 2O15 CASH ON HAND, TRUST FUND BEGINNING BOOT( BALANCE $ 60,163.80 FUND RECEIVED $ - DISBURSEMENTS $ (7,085.00) ENDING BOOK BALANCE $ 53,068.80 BANK RECONCILIATION TRUST FUND ENDING BANK BALANCE $ 57,018.80 OUTSTANDING DEPOSITS" $ - OUTSTANDING CHECKS' $ (3,950.00) RECONCILED BANK BALANCE —$ 53,068.80 "see attached CERTIFICATES OF DEPOSITS HELD IN TRUST-16C 9ANN Date Issued Balance Purchases Withdrawals Balance` 2/28/2015 02/28115 $ 1 84R53 $ - $ - $ 1 846.53 $ 19,642.10 _ $ $ $ 19 642.10 2/2/2015 $ $ 3.500.00 $ 3 600.00 2/2/2015 $ $ 3,500.00 _ $ $ 3,500.00 $ 9,378,58 $ 9,378.58 $ 9.378.68 $ 9,378.58 $ 9.378.58 $ 9,378.68 $ 49,624.37 $ 7,000.00 $ - $ 56,624.37 SUbmitted by: Anna M Goodman, County Clerk U90.REPORTSIMONI'HO UREASURER REPORT12016.033116.TREASURER REPORTS 2 OF 2 N O 1p O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 O 00 00 M CO W 0'' 00 00 M' 00 M' m m CO m W 00 OJ W 00 CO 0' W (q nl W o0 W W W W 00 ttl M' r,'i rcl ttt M W op cp a0 N W W' W io N W W' co M' CO o0 c0 e0 M' (vl C Ol m m h Ol m N Ol m .-I QI O) M W n M m h �-I r 1 m O N M a O W O m v h d' N N V N n 'i Ol a-1 m W O N Il) d' O O O W v 00 N 2 O N - ci ri O O' O O O G Ol h N Ip' lD N b' v` m M ttl m m m rci rci lD M t0 'D tp 111 m l0 l0 w l0 t0 tO 1p lD m V1 to In N VI In m m m to N Ill In an to I!) m M In In ti O O O r O O O i o o ° 0 m no E N rl n l7a V O O O O 0 0 0 0 0 0 0 0 O O O O O O O O (` q 0 0 0 0 0 m 0 0 0 0 0 O Q O Q O q O O "a o o 6 w N o 0 o m o 0$ "n "i 6 6 0 0 o N N m H H N S m rn m m rn N h 4N d U rWl' W G m O n CO Ol O '-I N m <q m lD n w m O c-I N m [i' ill lD n w io In In to �a io n n n h n n n n n n w oo m m m m m� v a v v v v v v v v v v v v v v v v.v v v v v a it u v r- m c m m m .o a a a C m a ++ m C m m m m m m +h a Q ril Til O. 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U J U (yJ� V u U U a u u u �' u l� 11Y t1i u u u ri U 4 Y Z < O C u u u u u u u u u u U u u W u U U l7 u u < C G C C a C C C C C C m J J J J J J J J J J J C p J 'D J J 3 J C J J C u u u u u u u u u u u c utr� N V u u u u 3 u u Y c c c J 7 J C J J J J J u J J L Cm Lm C LNJ 0 LmJ L U _ E' C [JKFG u_ m m m m m NJ m7 0 0 0 um u ,u > u c3 0 N N a N N ti N N m m !n ul vl In In In z ,�-I 0 c-I 0 lN-1 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N F- m m m m m m N \ N Ol \ Ol \ Ql Ql Ol N N N N N N tp t0 n n n n m M ������ N N H ��N N \ m \ m m m m m m rn �. . �, �. \. �.\ N N rl ri rl 'i N N N N N m m m m m m m m m m m m m c m 0 m W II W O I CO OLn O IOI m E ✓ ® Z W V Q Q u o 0e' Q fbl 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O N 0 O 0 O 0 O 0 O 0 O O O O O O O O O O O O O O O O 0 O 0 O o O n o O 0 O 0 O 0 O 0 O o OO a o O 0 O 0 O 0 O �- O OO V1 In In M 1p O Vi O O O P O g O O O OO OO OO O O N O O OO OO O O W O O O O O O OO 0 O O N nN d' m � MN n �aa N N IO a M v V a O a vv 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 --- - g N N rn N � W IO O W (V o O o O O O o O O O O O o O O O N o O o o O O S O O P O P O O O S O O O O O O O O O O O O O g O O O O O O O O O O O O O O r O O O O O O O O O O O O O O O O O O O O o O OO O 4l N N h C"1 -O Y) OO N 0 OO Vl oO 60 0 0 a 0 0 0 0 tp O O a 0 O CO Cr (] O O O d' OO O N O q O M n N IN O) N t() n S 1n M N M N N m N m N ��on N !O O n o n N naO1im N N rnrnrnrn N N N M m m m M rn ol rn M V rn V m V rnin t) �o)rn0000 Oi pi M V V 1n N n 0�000 n n M N N N N N Om N o M a yo_ �0}00000 N O !� t7 N 1� N o � � v o U m n c m > .: N Ill o al o o j m n C (12 N > U Y N m O U IO m LL# pO� at ] O N 4 o a V c rnC! mN ik c> rn K N M C m M v ^i m YI w N IO N U M N w J c :E m m OI N N Q t4. 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L U .� N pp Y� o N to C/1 o M o U o T c i � o LL N N N O N , p o W -Ni W cc ik N U m z o 0 b o 0-0 9 O 7E O 0 0.4 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 m N o O .00 0 0 0 M N 0 O o 0 a 0 o 0 0 4 0 4 0 0 0 O 0 0 0 0 o O O o O O O O O O fV o Oct O M .0 O O O O 0' OO 0' 0' N N iU r- vi M N N O a 0 o ayd oVe�� g o0 0 0 N eV 4 S h ci1 M O r N N O O a O O O O O o (fl 0 O 0 O 0 O O O O o O o O O o O O O O O O O O) o o O O M O O O O O O O O O O� 9 0 p 0 0 0 0 4 O Op O O O O O O O O O O O O ad}' O O O O N O O O O N O O O O O O O O O = ( M N M dy' M N N N N O N M a- 9 h Q/ (� t� M ip C 0) M V N O 00 M C M M o O V O 1� 00 W N O .- N O O (�]` M O_ yy a N Vy 0 O M 0 W 0 0 �- 0 iq .- d' O V O M W O r O N O � N O \ O 10101 v m c o mro U 6 j y N L O N 9 ❑ ) o o E' m U V n 2 m cv � K 9 U o o p❑ p pUELL d) No v ❑ a a N O 0 N 9 N U ryaa U O O d W 2 c !� N of U C) d w c Q ro tp m i mp ut O 3 N N E O E O M O N N r' a N N N dUO O 4 N R Su N U tG q Q N(T' 4 yyN «) N M a 7 6i P) J yJ p @ O ry O O W N M D 'o N la N N N N U Y n 7 (9 P 0 N 0>-> 6 N E N (n O) ¢ m^ r❑ 6N] N N N C6 .yO� N N N N N C9 C C 'O ❑❑ 'R C LL N N O N O j CUJ > U O Lp U N O lA 0 O N N N N N E y O N O 4 N C Y Y W D_ 6 E Y U C M Y Q 9 U N} PL N NN U Q U U O N W U O U O> U N N L O N U a UJ 'O N O O j (U N D Z N U N N tU z N N N O .O ❑ N K v ) U m N o Kry� N N o U 7' N U u' pEp N F C ry cry ry Cry i mNp W !n rOW�- aUi uj d I}1�1 F S h C ip C O% p N J C N N N U N N U 'NOry N fll L N S= N 0 N U O O O QQ V 'C > ""—' N LL UC N LL 'a a 0 o� °f O L U G U F U) C N 'N O Co N N NNN N N a }}.y �? o VF a M L .c ro CC E 2) N pp N N 2 q It! W M1n llW� N z J ENTER COURT NAME: I JUSTICE OF PEACE NO. 1 ENTER MONTH OF REPORT MARCH ENTER YEAR OF REPORT '+ 2015 CODE AMOUNT CASH BONDS 0.00 1202014 ADMINISTRATION FEE -ADMF 0.00 BREATH ALCOHOL TESTING -BAT 0.00 CONSOLIDATED COURT COSTS CCC 2,798.60 COURTHOUSE SECURITY CHS 279.71 CJP 0.00 CIVIL JUSTICE DATA REPOSITORY FEE -CJDR 3.85 CORRECTIONAL MANAGEMENT INSTITUTE CMI 0.00 CR 0.00 CHILDSAFETY-CS 0.00 CHILD SEATBELT FEE -CSBF 0.00 CRIME VICTIMS COMPENSATION -CVC 0.00 OPSC/FAILURE', TO APPEAR -OMNI-DPSC 734.17 ELECTRONIC FILING FEE -EEF 0.00 FUGITIVE APPREHENSION -FA 0.00 I GENERAL REVENUE -OR 0.00 CRIM - IND LEGAL SVCS SUPPORT- IDF 139.87 JUVENiLECRIME&DELINQUENCY-JCO 0.00 JUVENILE CASE MANAGER. FUND -JCMF 29.59 JUSTICE COURT PERSONNEL TRAINING - JCPT. 0.00 :JUSTICE COURT SECURITY FUND -JCSF 0.00 JUROR SERVICE FEE JSF. 277.06 �LOCAL ARREST FEES -LAF 82.95 LEMI 0.00 LEDA 0.00 LEDO 0.00 OCL 0.00 PARKS & WILDLIFE ARREST FEES -PW1F 0.00 STATE ARREST FEES - SAF 251.65 SCHOOL CROSSINGICHILD SAFETY FEE -SCF 0.00 SUBTITLEC -SUBC 1,174.03 TABC ARREST FEES -TAF 0.00 TECHNOLOGY FUND -TF 279.71 TRAFFIC -TFC 117.27 TIME PAYMENT -TIME 821A2 TRUANCY PREVENTIONIDIVERSION FUND -TPDF 110.09 .LOCAL & STATE WARRANT FEES - WRNT 1,336.88 COLLECTION SERVICE FEE-MVBA-CSRV 2,720.82 DEFENSIVE DRIVING COURSE DDC 39.50 DEFERRED FEE -DFF 439.60 DRIVING EXAM FEE- PROV DL 0.00 FILINGFEE -FFEE 125.00 FILING FEE SMALL CIAIMS -FFSC 0.00 JURY FEE -JF 0.00 COPIESICERTIFED COPIES CC 0.00 INDIGENT FEE -CIFForINDF 30.00 JUDGE PAY RAISE FEE PAY 440.93 SERVICE FEE -SFEE 225.00 OUT -OF -COUNTY SERVICE FEE 0.00 ELECTRONIC FILING FEE EEF CV 50.00 EXPUNGEMENT FEE -EXPG 0.00 EXPIRED RENEWAL -EXPR 30.00 ABSTRACT OF JUDGEMENT-AOJ 0.00 I ALLWRITS•WOP/WOE 0.00 CPS FTAFINE -DPSF 580.00 LOCAL FINES - FINE 7,444.50 LICENSE & WEIGHT FEES - LWF 0.00 PARKS& WILDLIFE: FINES -PWF 283.00 SEATBELTIUNRESTRAINED CHILD IFINE -SEAT 0.00 OVERPAYMENT ($10 & OVER) - OVER 0.00 " OVERPAYMENT (LESS THAN $10) - OVER 1.00 RESTITUTION, REST 0.00 PARKS .&WILDLIFE -WATER SAFETY FINES�WSF 0.00 :. MARINE SAFETY PARKS &WILDLIFE-MSO 0.00 TOTAL ACTUAL MONEY RECEIVED $20,843.90 TYPE: AMOUNT^.. TOTAL WARRANT FEES: 1.338,88 �. ENTER LOCAL WARRANT FEES 283.26 RECORDON TOTAL PAGEOF HILLCOUNTRY SOFTWARE MO. REPORT STATE WARRANT FEES $1.053.62! RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT DUE TO OTHERS: AMOUNT DUE TO CCISD-50% 91 Fine on JN cases 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT DUE TO DA RESTITUTION FUND O.OD PLEASE INCLUDE D.R.REQUES➢NG DISBURSEMENT REFUND OF OVERPAYMENTS 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT OUTOF-COUNTY SERVICE FEE 0.00 PLEASEINCLUDE O.R. REQUESTING DISBURSEMENT CASH BONDS 0.00 PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT(IF REQUIRED) +. TOTAL DUE TO OTHERS $0.00 TREASURERS RECEIPTS FOR MONTH: AMOUNT CASH, CHECKS, M.Os &CREDIT CARDS $20,843.90 Calculate from ACTUAL Treasurers Receipts PC TOTAL TREAS, RECEIPTS I: $20, 43.90 l MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 4/1/2015 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: MARCH YEAR OF REPORT: 2015 ACCOUNT NUMBER ACCOUNTNAME AMOUNT CR 1000-001-45011 FINES 8,066.95 CR 1000-001-44190 SHERIFF'S FEES 1,410.43 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 39.50 CHILD SAFETY 0.00 TRAFFIC 117.27 ADMINISTRATIVE FEES 469.60 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 626.37 CR 1000-001-44010 CONSTABLE FEES -SERVICE 225.00 CR 1000-001-44061 JP FILING FEES 125.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 1.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 2,720,82 TOTAL FINES, ADMIN. FEES & DUE TO STATE $13,175.57 CR 2670-001-44061 COURTHOUSE SECURITY FUND $209.78 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $69.93 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $279.71 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $29.59 STATE ARREST FEES DPS FEES 261.05 P&W FEES 0.00 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 261.05 CR 7070-999-20610 CCC-GENERAL FUND 279.66 CR 7070-999-20740 CCC-STATE 2,516.94 DR 7070-999-10010 2,796.60 CR 7860-999-20610 STF/SUBC-GENERAL FUND 58.70 CR 7860-999-20740 STF/SUBC-STATE 1,115.33 DR 7860-999-10010 1,174.03 CR 7950-999-20610 TP-GENERAL FUND 410.56 CR 7950-999-20740 TP-STATE 410.56 DR 7950-999-10010 821.12 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.50 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 28.50 DR 7480-999-10010 30.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 4/1/2015 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: MARCH YEAR OF REPORT: 2015 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 13.99 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 125.88 DR 7865-999-10010 139.87 CR 7970-999-20610 CR 7970-999-20740 CR 7505-999-20610 CR 7505-999-20740 CR 7857-999-20610 CR 7857-999-20740 CR 7856-999-20610 CR 7856-999-20740 7998-999-20740 7403-999-22889 0.00 0.00 0.00 0.00 0.00 240.55 TUFTA-GENERAL FUND 244.72 TUFTA-STATE 489.45 DR 7970-999-10010 734.17 JPAY - GENERAL FUND 44.09 JPAY - STATE 396.84 DR 7505-999-10010 440.93 JURY REIMB. FUND- GEN. FUND 27.71 JURY REIMB. FUND- STATE 249.35 DR 7857-999-10010 277.06 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.38 CIVIL JUSTICE DATA REPOS.- STATE 3.47 DR 7856-999-10010 3.85 TRUANCY PREVENT/DIV FUND - STATE 110.09 DR 7998-999-10010 110.09 ELECTRONIC FILING FEE - CV STATE 50.00 DR 7403-999-22889 50.00 TOTAL (Distrib Req to OperAcct) $20,603.35 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT -OF -COUNTY SERVICE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES 0.00 TOTAL DUE TO OTHERS $240.55 TOTAL COLLECTED -ALL FUNDS $20,843.90 LESS: TOTAL TREASUER'S RECEIPTS $20,843.90 OVER/(SHORT) $0.00 Page 2 of 2 ENTER COURT NAME: JUSTICE OF PEACE NO. 2 ENTER MONTH OF REPORT -. March ENTER YEAR OF REPORT CODE 12015 ' AMUUN:. CASH BONDS 0.00 Revised 12/8114 ADMINISTRATION FEE ADME 0.00 BREATH ALCOHOL TESTING -BAT 0.00 CONSOLIDATED COURT COSTS- CCO 3,742.09 COURTHOUSE SECURITY -CHS 378.95 CJP 0.00 CIVIL JUSTICE DATA:REPOSITORY :FEE -CJDR 4.50 CORRECTIONAL MANAGEMENTINSTITUTE-CMI 2.00 CR 0.00 CHILD SAFETY -CS 0.00 CHILD SEATBELT'FEE -CSBF 0.00 (CRIME VICTIMS COMPENSATION -OVC 60.00 DPSC/FAILURE TO APPEAR -OMNI-DPSC 1,428.70 1 ELECTRONIC FILING FEE 60.00 FUGITIVE APPREHENSION - FA 20.00 GENERAL REVENUE -OR 0.00 ., GRIM-IND LEGAL SVCS SUPPORT -IDIF 17773 JUVENILE CRIME & DELINQUENCY- JCO 2.00 JUVENILE CASE MANAGER FUND -JCMF 15.00 JUSTICE COURT PERSONNEL TRAINING -JCPT 8.00 JUSTICE COURT SECURITY FUND, JCSF 0.00 JUROR SERVIglEFEE-JSF 366.58 LOCAL ARREST FEES - LAP 179.93 LEMI 0.00 LEDA 0.00 LEGG 0.00 OCL' 0.00 PARKS& WILDLIFE ARREST FEES -PWAF 8.97 STATE ARREST :FEES -SAF 189.31 SCHOOL CROSSINOICHILD SAFETY FEE -SCF 0.00 SUBTITLE C-SUBC 1,386.01 TABC ARREST FEES -TAF 0.00 TECHNOLOGY FUND -TF 382.95 TRAFFIC -TFC 138.64 TIME PAYMENT -TIME 818.51 TRUANCY PREVENT/DIVERSION FUND -TPDF 118.36 LOCAL & STATE WARRANT FEES - WRNT 3,167.15 COLLECTION SERVICE FEE-MYBA CSRV 5,737.00 DEFENSIVE DRIVING COURSE DDC. 55.30 DEFERRED FEE -DFE 239.70 DRIVING EXAM FEE- PROV DL 0.00 FILING FEE -FFEE 125.00 FILING FEE SMALL CLAIMS -FFSC 0.00 COPIES/CERTIFED COPIES -CC 0.00 INDIGENT FEE -.CIFF or INDF 30.00 JUDGE PAY RAISE FEE -PAY 545.02 SERVICE FEE -SFEE 375.00 OUT -OF COUNTY SERVICE FEE 0.00 EXPUNGEMENTFEE-EXPG 0.00 EXPIRED RENEWAL-EXPR 0.00 ABSTRACT OF JUDGEMENT-AOI 0.00 ALL WRITS - WOP'IWOE 150.00 CPS FTAFINE DPSF 158.00 LOCAL FINES FINE 13,097.90 LICENSE & WEIGHT FEES -LWF 0.00 PARKS& WILDLIFE FINES PWE 45.00 SEAT(BELT/UNRESTRAINED CHILD FINE - SEAT 101.00 OVERPAYMENT ($10 & OVER) OVER 12.40 ' * OVERPAYMENT (LESS THAN $10) - OVER 0.00 RESTITUTION - REST 0.00 PARKS & WILDLIFE -WATER SAFETYjFINES-WSF. 0.00 WCR 0.00 TOTAL ACTUAL MONEY RECEIVER $33,316.70 TYPE. AMOUNT TOTAL WARRANT FEES 3,987.15 ENTER LOCAL WARRANT FEES 1,500.28 RECORD ONTOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT :. STATE WARRANT FEE$ : $ ,666.8 ,RECORD ONTOTAL PAGEOF HILL COUNTRY SOFTWARE MO. REPORT DUE TO OTHERS: AMOUNT DUE TO CCISD-50% of Fine on JV Cases 0.00 PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT DUE TO DA RESTITUTION FUND 0.00 PLMSEINCLUDE D.R. REQUESTING DISBURSEMENT REFUND OF OVERPAYMENTS 12.40 PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT OUT -OF -COUNTY SERVICE FEE 0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT CASHBONDS 0.00 PLMSEINCLUDE D.R. REQUESTING DISBURSEMENT OF REQUIRED) TOTAL DUE TO OTHERS # 12A0 i TREASURERS RECEIPTS FOR MONTH: AMOUNT CA HyUHEUK6,M. .s&CREDII CARDS $33,316.701Calculate from ACTUAL Treasurers Receipts TOTAL TREAS; RECEIPTS $33,376.7. MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 4/1/2015 COURT NAME: JUSTICE OF PEACE NO.2 MONTH OF REPORT: March YEAR OF REPORT: 2015 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45012 FINES 13,313.15 CR 1000-001-44190 SHERIFF'S FEES 3,172.33 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 55.30 CHILD SAFETY 0.00 TRAFFIC 138.64 ADMINISTRATIVE FEES 239.70. EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 433.64 CR 1000-001-44010 CONSTABLE FEES -SERVICE 525.00 CR 1000-001-44062 JP FILING FEES 125.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 50.50 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 5,737.00 TOTAL FINES, ADMIN. FEES & DUE TO STATE $23,356.62 CR 2670-001-44062 COURTHOUSE SECURITY FUND $284.21 CR 2720-001-44062 JUSTICE COURT SECURITY FUND $94.74 CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $382.95 CR 2699-001-44062 JUVENILE CASE MANAGER FUND $15.00 STATE ARREST FEES DPS FEES 371.24 P&W FEES 1.79 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 373.03 CR 7070-999-20610 CCC-GENERAL FUND 383.41 CR 7070-999-20740 CCC-STATE 3,450.68 DR 7070-999-10010 3,834.09 CR 7860-999-20610 STF/SUBC-GENERAL FUND 69.30 CR 7860-999-20740 STF/SUBC-STATE 1,316.71 DR 7860-999-10010 1,386.01 CR 7950-999-20610 TP-GENERAL FUND 409.26 CR 7950-999-20740 TP-STATE 409.25 DR 7950-999-10010 818.51 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.50 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 28.50 DR 7480-999-10010 30.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 4/1/2015 COURT NAME: JUSTICE OF PEACE NO. 2 MONTH OF REPORT: March YEAR OF REPORT: 2015 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 17.77 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 159.96 DR 7865-999-10010 17T 73 CR 7970-999-20610 TUFTA-GENERAL FUND 476.23 CR 7970-999-20740 TUFTA-STATE 952.47 DR 7970-999-10010 1,428.70 CR 7505-999-20610 JPAY - GENERAL FUND 54.50 CR 7505-999-20740 JPAY - STATE 490.52 DR 7505-999-10010 545.02 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 36.66 CR 7857-999-20740 JURY REIMB. FUND- STATE 329.92 DR 7857-999-10010 366.58 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.45 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS: STATE 4.05 DR 7856-999-10010 4.50 CR 7998-999-20740 TRUANCY PREV/DIV FUND - STATE 118.36 DR 7998-999-10010 118.36 CR 7403-999-22889 ELECTRONIC FILING FEE - STATE 50.00 DR 7403-999-10010 50.00 TOTAL (Distrib Req to OperAcct) $33,266.05 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 12.40 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINES 38.25 WATER SAFETY FINES 0.00 TOTAL DUE TO OTHERS $50.65 TOTAL COLLECTED -ALL FUNDS $33,316.70 LESS: TOTAL TREASUER'S RECEIPTS $33,316.70 Revised 12/8/14 OVER/(SHORT) $0.00 Page 2 of 2 CALHOUN DISTRIBUTION COUNTY REQUEST 201 West Austin DR# 460 A 42096 PAYEE PAYOR Name: Calhoun County Oper. Acct. Official: Address: Title: City: State: Zip: Phone: Calvin Anderle Justice of the Peace, Pct. 2 ACCOUNT NUMBER DESCRIPTION AMOUNT 7542-999-20759-999 JP2 Monthly Collections - Distribution $33,266.05 March 2015 67 Signature of Official Date TOTAL 33,266.05 04-06-15;09:16AM;From:Ca1houn County JP5 To:5534444 ;3619832461 # 1/ 7 Calhoun County Justice Court, Pct 5 Judge Nancy Pomykal 508 West Main P O Box 454 Port O'Connor, Texas 77982 Phone (361) 983-2351 Fax (361) 983-2461 4-6-15 FACSIMILE TRANSMITTAL To: THE HON. MIKE PFEI_F_ER_AND COMMISSIONERS COURT Fax: 361-553-4444 PAGES TO FOLLOW 7 INCLUDING THIS COVER SHEET From: JUDGE NANCY POMYKAL Subject: MONTHLY_ REPORT OF COLLECTIONS FOR THE MONTH OF MARCH 2O16 Comments: Faxing the report of collections of MARCH 2015. 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Postal Service, 04-06-15;09:16AM;From:Ca1houn County JP5 To:5534444 ;3619832461 # 2/ 7 x0any Distribution R.Port Rac6iP6 Cauna/Defendant 0.de"\Amon bn Total 376446 1S03-0191 03-02-2015 JSF 4.00 TFC 3.00 CCC 40.00 offs 3.00 , SAP $.00 110.00 WISEMAN, KURTIS JAMFS TV 4.00 JCSF 1.00 JPAY 6.00 TDP 2.00 MVP 0.10 375448 1410.0443 03-03-2015 VINE 77,00 SUROVIX, TIMOTIM KYLE 77.00 3.'754, :;� 14�';:':.:':� f:1 6 i - : : : . .... 461:➢6:.i: . :. .". .'.. .... . ... .. I . . :. : `"V 60 ... %-�,. ..... . POP :.. .. . .. . :.4 '00- 'QCPY�.:' -:'-X�W. * 'JPAY :'i ..S."00 V:: :::2;*Qt MvY:'a'*-* od : .:'.i:i .:::TI?DX.: : .:.! . ! :F �.: � . .... ...... )5 .9'0:2: .... .. 375450 1502-0142 03-03-2015 JSF 4.00 TFC 3.00 CCC 40.00 CHS 3100 $AF 5.00 227, 00 $1,1IPMAN, JOUNNY PAY TF 4.00 JCSF 1.00 JPAY 6100 IDP 2.00 MVF 0.10 Company Chauk SUBC 30.00 TPDF 2.00 DVU 126.90 03�20 $I A�: :;:.':5':.6o o-o J"r: 'TF, l."Off:M: ... ..... . . i3 0: 0 0,. 115452 1502-0129 03-05-2015 17sr 4.00 TPO 3.00 CCC 40.00 CUB 3.00 SAP S.00 110.00 JUNMX, LAURIE WATSON IF 4.00 JCSF 1.00 LyPhy 6.00 IDF 2.00 MVP 0.10 cash SUBC 30.00 TPDF 2.00 DDC 9.90 EEN '<AOUT UnCTOw.9 STO:.:i:i:::: 0::: DV8 PEY 20 00 zrCS l�'OQ%- apXY 6 00**** j *IDY: 375454 Idol-0105 0-09-2015 JSF 4.00 TFC 3.00 CCC 40.00 CHS 3.00 LAP 5.00 422.50 GARZA, MARCUS ALLEN WENT 50.00 TV d.00 DPSC 30.00 JCSF 1,00 JPAY 6.00 Company check IDF 2.00 MVF 0.10 SUBC 30.06 TPDF 2.00 FINE 144,90 MvBA CSRv 97,50 - id .. .,. :. 00 :4:SAV:: 11 . � .XRUBGER;, CHRISTIAN::] KARKE 4�00...-- DPS C' !--3 G.'O 6 X, 7: 375456 1502-0139 03-09-2015 L75V 4.00 TrC 3.00 CCC 40,00 CHS 3.00 SAP 5.00 227.00 SPANN, ROSS ELLIOTT TV 4.00 JCSF 1.00 JPAY 6.60 IDF 2.00 MVF 0.10 Personal Check SUBC 30.00 TPDF 2.00 FINE 126,90 3 9 . .5�5�7 ."k' 0.'! 9O ....:..... 375458 09-09-0373 03-12-2015 WANT 50.00 TIME 25,00 DPSC 30,00 FINE 117,00 CSRV 51,60 273.60 MORGAN, JONAH BOBWORTH Credit Card 3'2 , i�.i: . . .11. ... . . .1 .: ... ,7, a- .." I . ..... . ... .. DO.::--TFC -:C 3 00 "S' AN 'D :4: IDU 7CSV:..: .... 0 4 0 ...... :%:nz: 375460 1408.0411 03-16-2015 TFC 3.00 CHS 3.00 LAP 5.00 WROT 50,00 TIME 25.00 535,60 SANDY, MEGAN ELLLAINE TV 4.00 DPSC 30.00 JCSF 1.00 TPOP 2.00 FINE 259.00 Company Check CqRV 123.60 SUBC 30.00 MVBA . COLK ';­Q 375462 1503-0150 03-16-2015 '79P 4.00 TPO 5.00 CCC 40,00 CHS 3.00 SAP 5160 IG7.00 DE LA CRUZ, FRANCISCO QQRDILLQ TV 4.00 JCSF 1.00 JPAY 9.00 XDr 2.00 MVF 0.10 TP11r:. 2. 00 PINE 66.90 ... ...... O� 3i 375464 1411-0464 03-17-2015 JflP BROWN, ROSS 0 TP 115d99 1501-0102 03-19-2015 JSF THOMANN, HEATHER KURTZ IF ........ ... mane y .. Ord cr ...... . .... ................................. ;Xi.0 UPAX 'IDF . ... ... . .. ... ... TV 95-ODD 4.00 CCC 40.00 CH$ 3.00 PWAP 5.00 TIME 25.00 193.00 4.00 JC$F 1.00 JPAY 6.00 IDP 2100 TPDF 2100 01.00 " �:. b .. TF I ' C * ' - 3 0.0. * : 'CCC*j ' * 40 00 - CRq. .'B ... 00., S p. : : " -i� ?', 0, 0: 0 0 Sr -1, Q0-: :. IDF: 2. '14 P I cr, :% 4.00 TFC 3100 CCC 40.00 CHS 3,00 $AF 5.00 110.00 4.00 JCSF 1.00 JPAY 6.00 IDP 2.00 MVF 0.10 30.00 TPDF 2.00 DDC 9.50 04-02-2015 Page 1 04-06-15;09:16AM;From:Calhoun County JPS To:5534444 ;3619832461 # 3/ 7 Nosey Dintribution Repogt MmcH 2015 Recaipt Total 375460 10-07-0107 03-23-2015 L7sp 3.00 CCC 60.00 CHS 4.00 SAF 5.00 TF 4.00 422.00 COLBATH, KrVIN OAMMV DPSC 30.00 JCSF 1100 JPAY 6.00 IDV 2.00 FINE 230.00 375470 1602.0143 03-24-2015 7.qr 4.00 TFC 3.00 CCC 40.00 OHS 3.00 SAP 5.00 247.00 BROWN, SAMUEL DONELL TV 4.00 ITC$F 1.00 JPAY 6100 IDF 2.00 MVP 0.10 credit Cava SUDC 30.00 TPDr 2.00 FINE 146�90 -14 =UPAY::-:: 375472 1,901-0106 03-31-2015 OSF 4.00 TFC 3100 CCC 40.00 CHS 3.00 SAP 5.00 212.00 MITTS, HOWARD PAUL TIME 25,00 TF 4.00 ITCSF 1.00 JPAY 6.00 IDV 9.00 Cash mvp 30,00 TPDF 2.0D FINE 06.90 .4015 TIME :::1:200; DOOOLM .... . ... .. 375474 1503-0165 03-31-2015 EXR? 20.00 20.00 RObEOBPCK, BRUCE ASHLCY Personal Check 0, ..-CHS: X 3:! 00. LAP: ..Tf :::.309 0 AY 0Of .!!TPZV` 2'.00 V OUR ec ..... ... ..... . .. ... 375476 1503-0165 01-31-201.5 ITSF 4,00 TFC 3.00 CCC 40.00 clis 3.00 LAP 5.00 110.00 LAGUARTA, GRAYDON CHASE TV 4.00 jCsF 1,00 JPAY 6.00 IDF 2.00 mvr 0.10 Personal check SUBC 30,00 TPDP 2.00 DDC 9.90 04-02-2015 Page 2 04-06-15;09:16AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 4/ 7 Money Diotribntjon Report MARCH 2O15 CALHOUN CO, JP5 Type Code DCsoriptioA Count Rotainad Disbursed Money-Totala The following totals rmyrauent - Caah and Checks Collected COST CCC CONSOLIDATED COURT COSTS 16 72.00 648,00 720, 00 COST CHS COURTHOUSE SECURITY 19 58.00 0.00 50.00 COST DPSC DPS FAILURE TO APPEAR /OMNI PEES 5 49.50 100.50 160.00 COST IDF INDIGENT DEFENSE FUND 1E 3.G0 32,40 36.00 COST JCSF JUSTICE COURT SECURITY FUND 18 18.00 0.00 10.00 COST JPAY JUDGE PAY RAISE FEE 16 10.80 97.20 100.00 COST JSF JUROR SERVICE FUND - 18 7.20 64.80 72.00 COST LAP SHERIFF'S FEE 7 35.00 0.00 35.00 COST MVP MOVING VIOLATION FEE 15 0.15 1.35 1.50 COST PWAC TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 12 40.00 12.00 60,00 COST SUDC SUB TITLE C 16 480.00 0.00 480.00 COST TF TECHNOLOGY FUND 19 76.00 0.00 70.00 COST TFC TPC 16 48.00 0100 48.00 COST TIME TIME PAYMENT FEE 3 37, 50 37.50 75.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 17 0.00 34.00 34.00 COST WENT WARRANT FEE 4 200.00 0.00 200.00 PEGS CSRV COLLECTION SERVICES FEE 4 _ 452.10 0.00 452.10 FEES DDC DRIVER SAFETY COURSE - 2013 4 39,60 0.00 39.60 FEES DPF DEFERRED FEE 5 661.60 0100 663,60 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0100 20.00 FINE FINE FINE 12 1,612.40 0.00 1,912.40 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 Monay Totals 23 3,931.45 1,027.75 4,959.20 The following totalo represent - Tranpforo Collected COST CCC CONSOLIDATED COURT COSTS 0 0100 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 0 0.00 0.00 0.00 COST VIP INDIORNT DEFENSE FUND 0 0.06 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0,00 0100 0.00 COST JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSF' JUROR SERVICE FUND 0 0.00 O.DO 0.00 COST LAY SHERIFF'S FEE 0 0.00 0.00 0.00 COST MVP MOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAP TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAP' DPS 0 0,00 0.00 0100 COST SUDC SUB TITLE C 0 0.00 0100 0.00 COST TV TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 0 0,00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 0.00 FEES DDC DRIVER SAFETY COUR59 - 2013 0 0.00 0.06 0.00 FEES DUE DEFERRED FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATTON RENEWAL PEE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FINE PWF PARKS & WILDLTFE FINE 0 0100 0.00 0.00 Trans4er Totals 0 0.00 0.00 0.00 The following totals represent - Jail credit and Community Servioc COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CBS COURTHOUSE SECURITY 0 0100 0.00 0.00 COST DPSC DPS FAILURE TO APPEAR /OMNT PEGS 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAP SHERIFF'S FEE 0 0,00 0.00 0.00 COST MVP MOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAP TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SU➢ TITLE C 0 0.00 0.00 0.00 04-02-2015 Page 04-06-15;09:16AM;From:Ca1houn County JP5 To:5534444 ;3619832461 # 5/ 7 Manny Distribution Report MARCH 2O15 CALUOUN CO. JPS TYPO Code Deocription Count Retained Dioburood Money-Totalo COST TV TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0,00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION POND 0 0_00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0106 0100 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 0100 FEES DDC DRIVER SAFETY COURSE - 2013 0 0100 0.00 0100 FEES DFF DEFERRED FEE 0 0100 0.00 0100 rmS CXRF EXPIRATION RENEWAL PER 0 0100 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0100 Credit Totals 0 0.00 0.00 0.00 The following totela represent - Credit card Peymentn COST CCC CONSOLIDATED COURT COSTS 7 28,00 2$2,00 280.00 COST CHS COURTHOUSE SECURITY 7 22,00 0.00 22.00 COST DPSC DPS PAIL= TO APPEAR /OMNI FCC$ 2 19,00 40.20 60.00 COST IDF INDIGENT DEFENSE FUND 7 1.46 12.90 14.00 COST JCSF JUSTICE COURT SECURITY FUND 7 7.00 0.00 7.00 COST JPAY JUDGE PAY RAISE FEE 7 4.20 37.00 42,00 COST JSF JUROR SERVICE POND 7 2.70 24.30 27,00 COST LAP SHERIFP'S PER 0 0.00 0.00 0.00 COST MVF MOVINO VIOLATION FEB 4 0.04 0.36 0.40 COST PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5100 COST SAP DPS 6 24.00 6,00 30.00 COST SUBC SUB TITLE C 4 120.00 0100 120.00 COST TV TECHNOLOGY FUND 7 28.00 6.00 28.00 COST TrC TrC 4 12.00 0.00 12.00 COST TIME TIME PAYMENT FEE 2 25-00 25,00 50,00 COST TPDF TRUANCY VREVENTION & DIVNR51ON FUND 6 0.00 12.00 12.00 COST WRNT WARRANT PER I 50,00 0.00 50.00 FEES CSRV COLLECTION SERVICES FEE 2 140,60 0.00 148,90 FEES ADC DRIVER SAFETY COURSE - 2013 0 0100 0,00 0100 FEES DFF DEFERRED FEE 0 0100 0.00 0.00 FEES EXRF EXPIRATION RENEWAL PEE 0 0100 0.00 0.00 FINE FINE FINE 7 027,60 0.00 027.60 FINE PEP PARKS & WILDLIFE FINE 1 15.15 05.05 101.00 Credit TOtalo 8 1,339.49 497,11 1,636.60 The following totalo represent - Combined Money and Credits COST, CCC CONSOLIDATED COURT COSTS 25 100.00 900.60 11000.DO COST CHS COUP.TWOU$E SECURITY 26 60.00 0.00 80.00 COST DPSC UPS FAILURE TO APPEAR /OMNI PECS 7 69,30 140.70 210.00 COST IDF INDIGENT DEFENSE FUND 2S 5.00 45.00 50.00 COST JCSr JUSTICE COURT SECURITY FUND 25 25.00 0.00 25,00 COST JPAY JUDGE PAY RAISE FEE 25 15.00 135.00 150,00 COST JSF JUROR SERVICE FUND 25 9.90 89.10 99,00 COST LAF SHERIFF'S FEE 7 35.00 0.00 35.00 COST MVP MOVING VIOLATION FEE 19 0.3.9 1.71 I.90 COST PWAF TEXAS PARKS & WILDLIFE 1 4,00 1.00 5.00 COST SAP DPS 18 72.00 18,00 90.00 COST SU➢C SUB TITLE C 20 600.00 0.00 600.00 COST TF TECHNOLOGY FUND 26 104.00 0.00 104.00 COST TFC TFC 20 60.00 0.00 60,00 COST TIME TIME PAYMENT PER 5 62.50 62150 125.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 23 0100 46.00 46.00 COST WRNT WARRANT FEE 5 250.00 0.00 250.00 FEES CSRV COLLECTION SERVICES FEE 6 600,70 0.00 600.70 FEES DDC DRIVER SAFETY COURSE - 2013 4 39.60 0.00 39.60 FEES OFF DEFERRED FEE 5 663.60 0.00 963.50 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 FINE FINE FINE 19 2,440,00 0.00 2,440.00 FINE PWF PARKS & WILDLIFE FINE 1 1s.15 85.05 201.00 Rogort TOtala 31 5,270.94 1,524.86 61795.80 04-02-2015 Psgc 4 04-06-15;09:16AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 6/ 7 Money Distribution Report --MARCH 2O15 CALNOVN Co. JPS Pate Payment Typo Pines Count Costa Nees Honda Restitution other Total 00-00-0000 Cash & Chocks Collected 0.00 0.00 0.00 6.66 0,00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collection? 0.00 0.00 0.00 0.00 0100 0.00 0.00 09.01-1991 Cash & Chocks Collected 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.60 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0100 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0,00 0,00 0.00 0.00 0.00 Jail Credits & Comm Service 0100 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 o.Do 0.00 0.00 0.00 0100 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.60 0.00 a0-01-1995 Cash & Checke Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0100 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0100 0100 0.00 09-01.1997 Cash & Checks Collected 0.00 0.00 O,OD 0.00 0.00 0.00 0.00 Jail Credits & Comm Services 0.00 0.00 0100 O.OD 0.00 0.00 0.00 Credit Cards & TrangEora 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0100 0.06 0.00 0.00 0.00 09-01-1999 Cash & Checks Collected 0,00 0.00 0.00 D.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 MO 0.00 Credit Carda & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 MO 0.00 09-01-2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.60 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.60 09-01.2003 Cash & Chocks Collected 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 6.00 0.00 Credit Cards & Transfers 0.00 0.00 0100 0.00 0.00 0.00 0,00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Chocks Collected 1,612.40 21171. 50 1, 175.30 0.00 0.00 0.00 4,959.20 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0100 Credit Cards & Transfers 920.60 759.40 140.60 0.00 0.00 0.00 1,036,60 Total of all Collections 2,541.00 2,930,90 1,323.90 0.00 0.00 0.00 6,795.80 TOTALS Cash & Checks Collected 1,612.40 2,171.50 1,175.30 0.00 0.00 0.00 4,959.20 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 920.60 759.40 148.60 0.00 0.00 0.00 1,036.60 Total of all Colloctions 2,541.00 2,930.90 1,323.90 0.00 0.00 0.00 6,795.60 Raga 5 04-06-15;09;16AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 7/ 7 Money Distribution Report MARCH 2O15 CALHOUN CO. JPS D000riHtion Count Collactod Ratainnd Diobursed State of Texas Quarterly Reporting Totals State Comptroller Coot and Foos Report Section X: Report for Offences Committed 01-01-04 Forward AS 1,600,00 1,600.00 0.00 09.01-01 - 12-31-03 0 0.00 0.00 0.00 00-31-99 - 00-31-01 0 0.00 0.00 0.00 09-01-97 - 00-30-99 0 0.00 0.00 0.00 09-01-91 - 08-31.97 6 0.00 0.00 0.00 Boil Bond Fee 0 0.00 0.00 0.00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Pee - Comm Supvn 0 0.00 0.00 0.00 DNA Testing Fee - Juvenile 0 0.00 0.00 0.00 EMS Trauma Fund (EMS) 0 O,00 O.DO 0.00 Juvenile Probation Diversion Fees 0 0.00 0.00 0.00 Jury Reimbursement Fee 25 99.00 9.90 89,10 Indigent Defense Fund 25 50.00 5.00 45.00 Moving violation Foos 19 1.90 0.19 1.71 State Traffic Fine 0 0.00 0.00 0.00 Section 11: As Applicable Peace Of4icer Fees 19 95.00 76.00 29.00 Failure to Appear/Pay Fees 7 210.00 69.30 140.70 Judicial Fund - Connt County Court 0 0.00 0.00 0.00 Judicial Fund - Statutory County Court 0 0.00 0.00 0.00 Motor Carrier Weight Violations 0 0.00 0.00 0.00 Time Payment Fees 5 125,00 62.50 62.50 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Fee 25 150,00 15.00 115.00 Truancy Prevention and Diversion Fund 0 0.00 0.00 0.00 Report Sub Total 170 2,330.90 1,817.89 493.01 State Comptroller Civil Fees Report CF. Birth Certificate Fees 0 0100 0.00 0.00 CF; Marriage License Foes 0 0.00 0.00 0.00 CF; Declaration of Informal Marriage 0 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0.00 0.00 CF: Juror Donation:) D 0.00 0.00 0.00 CF; Justice Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stet Prob Court Xndig Filing Fees 0 0.00 0.00 0100 CF; Stat Prob Court audio Filing Foes 0 0.00 0.00 0.00 CF; Seat Caty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Judie Filing Peen 0 0.00 0.00 0.00 CF: Cant Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF; Cast Cnty Court Judie Filing Fees 0 0.00 O.OD 0.00 CF: Dist Court Divorce & Family Law 0 0100 0.00 0.00 CF: Dist Court Other Divoros/Family Law 0 0.00 0.00 0.00 CF: Dist Court Indig Legal Servi Oos 0 0.00 0.00 0.00 CF; Judicial Support Fee 0 0.00 0,00 0.00 Report Sub Total 0 0.00 0.00 D.00 Total DUE For This Period 170 2,330.90 1,837.85 493.01 THE STATE OF TEXAS Before me, the Undersigned authority, this day County of Calhoun County personally appeared Nancy Pomykal, Justice of the Peace, Precinct No 5, Calhoun County, TOXas, who being duly sworn, deposes and says that the above an foregoing report is rua and correct. Witnasa my hand this L � of A.D.. �. Peace, Eidcinct No $ ADM 2.6 Reprint - 2.81 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 537.8 Selected maior activities since last report - March 2: Traveled to Wharton to pick up corn and sorghum seed in preparations for upcoming hybrid trials. March 2: Attended the All Around 4-H meeting to introduce myself as the new Agriculture Agent and assisted in the program serving as a judge for their rain gutter regatta. March 3: Assisted Ms. Curry in evaluating a 4-H members show broilers for the upcoming poultry show at Houston Livestock show and Rodeo. March 4: Attended the Greenlake 4-II meeting to introduce myself as the new Agriculture Agent. March 5: Met with the Beef Cattle Committee to discuss and plan the upcoming Cattleman's Association Banquet, 7 members attended. New officers were elected, the date of the banquet was set for April 23`d, the menu was finalized, and possible presenters were discussed. March 5: Briefly met with the Youth Livestock Committee to introduce myself as the new Agriculture Agent. March 5: Attended the Lakeside 4-H meeting to introduce myself as the new Agriculture Agent. March 12: Attended the Livestock Judging Team practice with Matthew Pfeifer. The practice was attended by 1 youth. Mr. Pfeifer and I discussed me working more with the Livestock Judging Team. March 12: Attended the Calhoun County Fair Board meeting as an Extension representative. March 17: Traveled to Wharton to pick up additional sorghum varieties not available at first pick up. March 17: Held Livestock Judging practice and met with parents. Practice was attended by 4 youth and 3 adults. A permanent practice date and time was established in order to prepare for the upcoming Multi -District Livestock Judging Contest. Youth practiced livestock judging anatomy and proper note taking to assist in oral reason preparations. March 19: Attended the Texas Community Futures Forum organized by Ms. Cummins. Assisted in preparations for the event, and was available for support during the program. March 23: Assisted with the Quail Master's, Quail education program being held in Calhoun and Refugio counties, attended by 25 adults. March 26: Traveled to Wharton to pick tip cotton seed in preparations for the upcoming cotton variety trial. March 26: Held Livestock Judging Practice, attended by 4 youth. Practiced market hog evaluation and reviewed livestock judging anatomy. March 28: Attended Livestock Judging Clinic hosted by the Texas A&M University Livestock Judging Team in College Station. The Clinic was attended by 4 Calhoun County youth. Participants were given hands on instruction in livestock evaluation in all species. The clinic provided me with insight on what subjects to focus on before our District competition. March 30: Planned and marked the corn variety trial at Shannon Farms to prepare for planting. March 31: Planted the corn variety trial at Shannon Farms with the assistance of Mr. Bites and Mr. IClump. Direct Contacts: Phone:14 E-maillLetters:261 Office:6 Site:8 Website: Volunteers: Maier events for next month —April April 2: Livestock Judging practice (every Thursday) April 7-10: Program Excellence Academy April 14: Agriculture Symposium April 18: D-11 4-H Spectacular April 23: Cattleman's Association Banquet April 25: Multi -District Livestock Judging Contest Eric Taylor Calhoun Name County County Extension Agent -Agriculture and Natural Resources March 2015 Title Date (Month -Year) Texas AgriLife Extension Service - The Texas A&M University System - College Station, Texas Fa vN �a Y ,N O oa e a v � 0 fA <W G N p c N M^ M h h v1 M Q• N h M M N f�V N 7 'd' W 00 vl M M \C M vl a x U ■ CL a w ro 00 a x a a a a a s u w ? a s o acc a a F a a U U x x x U x U x c 5 U U U U� V w V A¢ � V �" w U U�� ;" Q U w w� u y 1 r�1 ry td rr�� ,p td l0 i f0 x N 1 N yy N � N 1 N i tC � ttl •p N ld fO� V 1 q{ 1 ,y 1 ,y O > ' 1 ry 1 1 > mu u A m > x C 'ob x o ti 'k �' a"aa C '� Z O a O a v O a O a O a❑ N O a O a O a O a U O a 0 0 0 U O �+ 0 0 0 0 U 0 0 0 o « ,� .Ni x Ni N N N N « N � « •N N o •N •N « « •� a«m � •� Q «_..vU •N .. ti . •� FOi O lV � •� � >> cn c a'> aA «' «' o A A AA A Aa «: rA A°? ,.u. •m d x °.' :? :'. on Fn w w n � n w V) w a GGo U) n' n A n � m in m v V1 of h V) V1 V1 Vt � V'1 N � vl V1 ,�.� '� ut �n ._ V1 h v) h of vt v1 ut V1 Vt vt vt v1 V1 h Vt V1 t� m a 7 d• wt � h b� 0o rn o. M M M\ M M M M M M M M M M M M M M M M M M ` § ( §( @§ ((, »�6 (k§ �S§( §E)/ S§£/ )§ \ e # ; 2 \((\( 3)§)g _{ \ j))-= ow \m ))\}/ `ggg2 \\\\\ / ) «{ < \ oj\ ( k// mm} R ( ;f ,) \} �E §/\ \\ \) 37 , 4 }( \/ {\ �\ \\\ ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled : 764.81 Selected maior activities since last report -March 2015 March 2: Tina meet with her TEEA (Texas Extension Educators Association) and they discussed upcoming programs for the year. Tina also held a step up to scale down program at first united Methodist church. March 3: Tina held a Senior Food challenge meeting where she worked with them on basic nutrition needs and serving sizes. March 4: Tina worked with her Junior/ Intermediate Food Challenge team to start getting ready for Houston Rodeo. Tina also attended the Cuero homemaking show contest. March 9: Tina assisted the Wesley nurse with the step up to scale down program. March 10: Tina along with her Senior and Jr/Intermediate Food Challenge Team went to the Houston Livestock Show and Rodeo and Competed in the first ever Food Challenge contest at Houston. Our Jr/Intermediate Food Challenge team got Third Place in there category. Seniors also did an impressive job for competing for the first time. March 11-12: Tina attended the Spring TEAFCS Conference for District 11 in Brenham. Tina and other agents discussed the upcoming planning of the state meeting in July. March 16: Tina assisted the Wesley nurse with the step up to scale down program. Tina also participated in the review of the spring spectacular that youth from Calhoun County will compete in such as public speaking, fashion show, and singing. March 19: Tina assisted Rhonda and her other coworkers in helping set up for and attended the TCFF(Texas County Futures Forum). We had 48 individuals show up. March 23: Tina assisted the Wesley nurse with the step up to scale down program March 24: Tina held a Lunch N Learn for county employees where they had a healthy lunch served to them and heard a presentation about heart health. We had 24 county employees attend. March 25: Tina went to Refugio County to Judge at their homemaking show. March 26&27: Tina along with the individuals from Watch Ur Bac came to Calhoun High School, Hope High school, and the Flex Program. Where we gave a presentation about the effects of alcohol and how it affects you when driving. Kids had the opportunity to try out the DWI simulator. March 30: Tina assisted the Wesley nurse with the step up to scale down program. Tina also held a meeting with the Wesley nurse to finalize what needed to be done for the Do Well Be Well Program. Direct Contacts: Phone:65 E-mail/Letters:450 Office:15 Site:5 W ebs ite/N ews p a p e r: 9400 Major events for next month —April 2015 Do Well Be Well With Diabetes Shac Meeting Step up to scale down with First United Methodist Travel(Personal Vehicle) In County Mileage: 36.47 Out of County Mileage:728.34 Tina Trevino Aya fl(� Calhoun Name County County Extension Agent -Family and Consumer Science April 2015 Title Date (Month -Year) Texas A&M AgriLife Extension Services - College Station, Texas ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled: 410.2 Selected major activities since last report March 5: Mariner 4-H club was visited by local photographer Philip Thomae. He showed several of his photographs and discussed basic techniques of composition and lighting. March 9: Cooking with Seafood featured fried fish donated by the Knights of Columbus. Cummins presented some basic economics of fish and the Lenten season. Fr. Tommy Chen explained why Catholics eat fish on Fridays, especially during Lent. Forty-eight people attended the evening event. March 12: Whooping Cranes 101 was presented by Cathy Wakefield with the International Crane Foundation during lunch time at the Extension Office. Five people attended this very informative session on our most famous winter Texans. March 19: The Calhoun County Texas Community Futures Forum was held at the Bauer Exhibit building with 47 community leaders in attendance. Led by the Leadership Advisory Board Chairman Theresa Dent, the forum focused on local issues and potential educational programs that could be offered by the Extension office. Five subject area groups brainstormed topics ranging from youth to community development. March 20: The Texas Chapter of the American Shore and Beach Preservation Association (ASBPA) held its first ever Symposium in Corpus Christi at the Haile Institute. Nearly 70 people attended this event. March 20: Texas House Resolution 779 enrolled to congratulate Rhonda Cummins on being named 2014 Woman of the Year by the Port Lavaca Chamber of Commerce. A copy of the resolution is attached to this report. March 23, 24, 31: Boat building with the OLG 71h graders is starting for the 6°i year. This year 1 I students are involved in building their very own pram out of Profile board, pvc pipe, and plywood. These boats will fold up to fit inside the family car and weigh less than 20 pounds making them very portable. The students apply math principles such as scaling and bisecting angles when working with the Profile Board. Direct Contacts by: Office:19 E-mail/Letters:1,048 Site:82 Newsletters: 1,232 Phone:72 Volunteers:158 Major events for next month —April 2015 April 3: Central Market Cooking School April 6: Basic Storm Spotter Training April 7, : Boat Building April 9: Mariner 4-H April 10-12: Becoming an Outdoor Woman April 13: Cooking with Seafood April 18: Adopt -a -Beach April 21: LBPC meeting April 23: The State of the Gulf video screening April 24: Howell MS Student council beach cleanup and kayaking April 29: Program Development Committee meeting Rhonda Cummins Name CEA-CMR Title County March 2015 Date (Month -Year) Texas A&M AgriLife Extension • The Texas A&M University System • College Station, Texas RXL6T'F' EXTENSION ` Calhoun County Extension Office March 2015 Report to Commissioner's Court March 4"'-18"' — Houston Livestock show and Rodeo Katelynn went to the Houston livestock show and rodeo to be there in any way needed for the 4- Hers. Calhoun was represented very well different ways. We had 4-Hers show in the young Bore show, Steer show, heifer show, hog show and poultry show. We also had 4-Hers compete in different contest livestock judging, food challenge and public speaking. Calhoun county 4-H also had two 4-Hers participate in the calf scramble. Everyone did very well and places in the top half in each area. March 50' — Junior Livestock Committee Meeting Katelynn met with the Junior Livestock Committee to look over the 2015 Rule Book one final time before it is approved and distributed. The committee voted and approved the Rule Book for the 2015 Calhoun County Fair Junior Livestock Show. She also introduced the new Ag agent Eric Taylor. March 2ir7 & 10'* —Project visit Katelynn went to check on a 4-Hers chickens that is going to the Houston livestock show. "the Chickens were coming along nice when she looked at them on the 2ud and the night before the show we picked which ones looked the best to take to the show. March 19°i — TCFF Katelynn was at the TCFF meeting to be introduced to the members who were conducting the futures forum. She also helped in setting up and cooking for the event. March 19"' —Rifle Club Meetings Katelynn helped put on the rifle club meetings along with Mr. Boyd and Mr. Garcia. At the meetings the 4-Hers learned the shooting positions that are done in 3P shooting matches. We also talked about shooter safety and range commands. Rifle club is now a fully chartered club in Calhoun County. March 23ed — County and PALA Council Meeting Katelynn joined in on the Council and PALA meeting to talk about what was expected of them as council officers and what the requirements were. Council also discusses upcoming business items. They talked about ideas on where they would like to go on a record book trip, who should be awarded on achievement night and what kind of fundraising they would like to do. March 25'h- Day at the Capitol Katelynn and a parent to the parent's children to Austin for the day at the capitol. The 4-Hers got to sit in and watch the senate hold a meeting and got to see the different rooms of the capitol building. They also got to meet the senator Kolkhorst. Both of the 4-Hers enjoyed their time and can't wait to go again next year in hopes of more going. Mach 24"' & 26"' — Egg to Chick program at JR second graders Katelynn went to JR to talk to the second graders about egg to chick program. She talked about the growth a chick makes inside an egg, parts of a chicken carcass and a live chicken. Both JR and HJM have eggs inside an incubator and the eggs should be hatching out around April 10`h. March 28'1' — Heifer Scouting Katelynn went with the Rivera family to go look at a Santa Gertrudis heifer. Katelynn did the research and found the breeder in Navasota TX. They lilted this heifer so in May we will go back up there and pick her up. This heifer will be shown at our county fair along with other shows around the area. March 29«'—Pouthy Clinic Katelynn assisted Kathy Awalt in putting on the poultry clinic that is held for the 4-Hers that are going to be showing poultry at the county fair. At the clinic they were given information about what kind of feed is good to use and how to process your birds after the show. Uncomina Events 4/2- 4-H/ FCS training 4/6- shooting sports meeting 4/7-10- new agent training 4/16- record book clinic 4/18-4-H round up 4/25- 4-H livestock judging 4/27- council and pala meeting 4/28- new agent training Travel In County PV- Project visit PV- trips around town Total- 45mi Out of County PV- Houston, TX — 1198 mi Total Miles Driven 1243miles Contacts Site - 3 Telephone - 100 Emails - 250 353 Total Contacts Katelynn Curry CEA 4-H and Youth Development Calhoun County APPROVAL OF PAYROLL: N/A APPROVAL OF BILLS: Commissioner Lyssy made a motion to pay Memorial Medical Center bills in the amount of $3,009,765.18, Nursing Home UPL expenses in the amount of $222,943.79, Indigent Healthcare Fund Expenses in the amount of $16,518.08, for a Grand Total of $3,249,227,05. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer seconded the motion. Commissioner Lyssy made a motion to pay County bills in the amount of $657,402.88, Transfer between Funds in the amount of $16,518.08, for a Grand Total of $673,920.96. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer seconded the motion. MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- April 23, 2015 PAYABLES AND PAYROLL 3/2/2015 McKesson Drugs 3/3/2015 Payroll Liabilities 3/4/2015 Weekly Payables 3/4/2015 Patient Refunds 3/5/2015 Credit Card Payment 3/6/2015 Returned Check 3/9/2015 McKesson Drugs 3/9/2015 Weekly Payables 3/10/2015 MMC Payroll 3/10/2015 Weekly Payables 3/11/2015 Weekly Payables 3/16/2015 McKesson Drugs 3/17/2015 Transfer fr MMC Constr to Oper 3/1712015 Retirement Funding 3/17/2015 Payroll Liabilities 3/18/2015 Weekly Payables 3/23/2015 McKesson Drugs 3/24/2015 MMC Payroll 3/25/2015 Weekly Payables 3/30/2015 Credit Card Payment 3/3012015 Credit Card Payment 3/30/2015 McKesson Drugs 3/31/2015 Payroll Liabilities Monthly Electronic Transfers for Payroll Expenses(not ind above) Monthly Electronic Transfers for Operating Expenses Total Payables and Payroll INTER -GOVERNMENT TRANSFERS Inter -Government Transfers for Month/Year Total Inter -Government Transfers INTRA-ACCOUNT TRANSFERS From Operating to Private Waiver Clearing Fund From Private Waiver Clearing Fund to Operating Total Intra-Account Transfers SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS NURSING HOME UPL EXPENSES INDIGENT HEALTHCARE FUND EXPENSES $ 4,316.58 85,755.96 375, 653.71 4,979.92 2,777.98 723.06 2,738.83 268, 039.45 238,477.83 46,048.83 6,213.58 1,566.71 481, 950.99 105,083.11 87,182.17 879,358.60 1,293.10 240,969.37 79,518.81 62.97 27.87 3,024.85 89, 317.66 2,605.83 2,077.41 $ 3,009,765.18 $ 3,009,766.18 $ 222,943.79 16,618.08 GRAND TOTAL DISBURSEMENTS APPROVED CC April 23, 2016 $ 3,2a9,227.05 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- April 23, 2015 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic Gulf Coast Foot Clinic PA HEB Pharmacy Memorial Medical Center (In -patient $634.49 / Out -patient $5,972.451 ER $3,265.36) Port Lavaca Clinic Assoc Radiology Unlimited PA Regional Employee Assistance Victoria Professional Medical SUBTOTAL Memorial Medical Center (Indigent Healthcare Payroll and Expenses) 141.99 33.27 597.83 9,872.30 949.48 110.67 101.14 220.07 12,026.75 4,491.33 TOTAL APPROVED INDIGENT HEALTHCARE FUND EXPENSES 16,518.08 '*$350.00 in Co -Pays were collected by Memorial Medical Center in March MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- April 23, 2015 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic Gulf Coast Foot Clinic PA HEB Pharmacy Memorial Medical Center (In -patient $634.49 / Out -patient $5,972.46 / ER $3,265.36) Port Lavaca Clinic Assoc Radiology Unlimited PA Regional Employee Assistance Victoria Professional Medical SUBTOTAL Memorial Medical Center (indigent Healthcare Payroll and Expenses) 141.99 33.27 597.83 9,872.30 949.48 110.67 101.14 220.07 12,026.75 4,491.33 TOTAL APPROVED INDIGENT HEALTHCARE FUND EXPENSES 16,618.08 "$350.00 in Co -Pays were collected by Memorial Medical Center in March April 23, 2015 2015 APPROVAL LIST - 2015 BUDGET 1 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE $ 383,205.04 FICA P/R $ 42,480.30 MEDICARE P/R $ 9,935.08 FWH P/R $ 34,349.92 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 5,760.96 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 2,299.38 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R $ 129,105.67 WILLIAM E. HEITKAMP, TRUSTEE P/R $ 1,133.83 AT&T MOBILITY A/P $ 80.44 CABLE ONE A/P $ 599.64 CARDMEMBER SERVICE - COUNTY A/P $ 6,682.69 CENTERPOINT ENERGY A/P $ 2,153.58 CONSTELLATION NEW ENERGY A/P $ 21,454.72 LADONNA THIGPEN A/P $ 830.00 MARY ORTA A/P $ 365.00 POC MUD DISTRICT A/P $ 482.09 REPUBLIC SERVICES 4847 A/P $ 30.79 TAC - TEXAS ASSOCIATION OF COUNTIES A/P $ 9,392.61 TEXAS EMERGENCY MANAGEMENT CONFERENCE A/P $ 350.00 TISD, INC A/P $ 439.95 UNITED STATES TREASURY A/P $ 2,149.46 VERIZON SOUTHWEST A/P $ 549.48 WAL-MART AP $ 25.93 WASTE MANAGEMENT A/P $ 3,546.32 TOTAL VENDOR DISBURSEMENTS: $ 657,402.88 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 16,518.08 TOTAL TRANSFERS BETWEEN FUNDS: $ 16,518.08 TOTAL AMOUNT FOR APPROVAL: $ 673,920.96 CONSIDER ACCEPTANCE OF DONATION OF BENCH FOR THE CALHOUN COUNTY COURTHOUSE FROM THE NOONDAY ROTARY CLUB: Judge Pfeifer stated the bench on the north side of the sidewalk was not replaced after the Courthouse was remodeled. The Rotary Club would like to donate a bench to Calhoun County as a replacement. The County would be responsible for installing the bench. Commissioner Lyssy stated he would like to have the entire Court and Shannon Salyer present prior to making a decision. This item will be put on the next agenda. ACCEPT DONATIONS TO CALHOUN COUNTY: N/A TRANSFER A 2009 DODGE RAM VIN iD3HB18P89S760285 FROM THE CALHOUN COUNTY SHERIFF'S DEPARTMENT TO THE CALHOUN COUNTY MAINTENANCE DEPARTMENT: Commissioner Galvan made a motion to transfer a 2009 Dodge Ram VIN 1D3HB18P89S760285 from the Calhoun County Sheriff's Department to the Calhoun County Maintenance Department. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer seconded the motion. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER VEHICLE DATE: APRIL 23, 2015 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR APRIL 23, 2015 • Consider and take necessary action on a 2009 Dodge Ram vin# 1D3141318P89S760285 that was in the Sheriff's Office fleet and will be transferred to Calhoun County Maintenance Dept. Sincerely, George Aleman Calhoun County Sheriff DECLARE CERTAIN ITEMS OF PROPERTY IN THE PRECINCT #4 ROAD AND BRIDGE INVENTORY AS WASTE AND REMOVE FROM INVENTORY: Judge Pfeifer stated the items were a Canon Printer, a fax machine and a computer. Commissioner Lyssy made a motion to declare certain items of property in the Precinct #4 Road and Bridge inventory as waste and remove from inventory. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy and Judge Pfeifer seconded the motion. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 March 31, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for April 9, 2015. • Discuss and take necessary action to declare the following items Waste and remove from Precinct 4 Road & Bridge inventory: o E-Machine computer S/N PTNBK02012018121DIS701 o Canon Printer 24-0361 S/N KAH08648 o HP Fax S/N CN6ADCHOQ3 Sincerely, wtz( W v Kenneth W. Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 — email: ktinster@calhouncotr.org — (361) 785-3141 — Fax (361) 785-5602 Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: 570 - PCT 4 ROAD & BRIDGE Requested By: APRIL TOWNSEND Inventory Number Description Serial No. Reason for Waste Declaration E-MACHINE EL 1850 PTNBK02012018121D1270I NOT WORKING 24-0361 CANON PRINTER KAH08648 NOT WORKING HP PAX CN6ADCH0Q3 NOT WORKING DECLARE CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE: N/A BUDGET ADJUSTMENTS: Commissioner Lyssy made a motion to approve budget adjustments. Commissioner Galvan seconded the motion. 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THE COURT WILL RETURN AT 1:30 P.M. THE FOLLOWING ITEMS WILL BE HEARD AT THAT TIME- (1) Workshop to discuss Texas Association of Counties appraisal of property for July 1, 2015 insurance renewal and take any action deemed necessary. (2) Hear Property and Liability Insurance management report from Gray & Company, LLC. Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, April 07, 2015 10:51 AM To: 'Susan Riley' Cc: 'Robert Ruiz'; donaldkgray@gmail.com; 'Candice Villarreal' Subject: Agenda Item Request Please place the following item on the agenda for April 23, 2015 to begin at 1:30 PM: Workshop to discuss Texas Association of Counties appraisal of property for July 1, 2015 insurance renewal and take any action deemed necessary. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite 6 Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Wednesday, April 08, 2015 1:26 PM To: 'Susan Riley' Cc: 'Don Gray' Subject: Agenda Item Request Please place the following item on the agenda for April 23, 2015 (the second item for the 1:30 workshop): • Hear property and liability insurance management report from Gray & Company, LLC. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 THE COMMISSIONERS' COURT RETURNED AT 1:30 P.M. The following members of the Court were present: Michael J. Pfeifer County Judge Roger C. Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Anna Goodman County Clerk Josie Sampson Deputy County Clerk Commissioner Finster was absent. THE FOLLOWING ITEMS WERE HEARD AT THAT TIME: WORKSHOP TO DISCUSS TEXAS ASSOCIATION OF COUNTIES APPRAISAL OF PROPERTY FOR JULY 1, 2015INSURANCE RENEWAL AND TAKE ANY ACTION DEEMED NECESSARY. Robert Ruiz, Risk Management Consultant of Texas Association of Counties (TAC) presented the Appraisal Report from American Appraisal. The appraisal is for all the property and locations owned by Calhoun County. Exhibit A shows the replacement cost figures, square footage, and the cost per square foot to rebuild the structure. Exhibit C has a photo of each item that was appraised. It also provides a comparison of the replacement cost that American Appraisal has versus what is on file with the County. Cindy Mueller, County Auditor, prepared an Analysis of TAC Property Renewal 7/1/15 — 7/1/16, Values as Per Appraisal. She stated the report is based on the renewal numbers that TAC has provided and has the values for Structures, Contents, and Site Improvements. Ms. Mueller explained she input the County's values that have been previously used to illustrate the percentage difference between the values that the County has on the current policy and the appraisal values. The far right column has the renewal premium that is associated with the new total insured values based on the appraisal. Ms. Mueller explained the County Value is the combined value of the building and contents; that figure is what is insured. She stated page 7 of the analysis prepared lists the total for structures not previously scheduled. Mr. Ruiz stated the increase in premium for those buildings totaled $11,732.82. For example, the premium for each of the pavilions is $18.86. He also stated debris removal is included in that coverage. The premium would increase $54,900 if everything on the appraisal is insured. Mr. Gray recommended insuring the additional locations, primarily because it is so inexpensive and insuring them as soon as possible. Commissioner Fritsch made a motion to accept the new appraised values. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch and Judge Pfeifer all voted in favor. PROPERTY AND LIABILITY INSURANCE MANAGEMENT REPORT FROM GRAY & COMPANY, LLC: Don Gray of Gray & Company LLC gave a report of the Property and Liability Insurance. Mr. Gray went over the 2015 Insurance Renewal Pricing sheet. He pointed out the 2015 premium for Property/Inland Marine is $283,521 and this premium would be in effect on July 1, 2015. This premium is to cover only the structures that have been covered in the past. Based on the Court's actions today, that premium will increase approximately $11,732.82 Mr. Gray presented the Overview of Property & Liability Insurance Policies report. The report summarizes the coverages the County currently has. The deductibles are all set forth in the report. Mr. Gray also presented a report on Key Changes in Coverages from TAC. He stated the report deals with the changes that he feels are most important. 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N LCD_ U) 'a r a co'6 @ U C @ E a N N w? m._ Jto a (D mE $ y a@ N O J m o It NO=� a) c� J OlE N.3'O J NNE a3 > N u w u,000.c0`w0e» .4; p C NULL UHLL' UU N doa 0 SO o 000o 9 9^"N"Y �N N C -00 (D 0C Uo J O O O O O O t p L a 3 E , i6QO NOa.LNL c 'O UN • • • • • • e • N aNiimz E U'�N u N N = N N U U N a J ~ U 0)t- N ( O O U _d W.W U' U O C LO O Z N ,a) � J N p J f Z �zzgaa O N H N mac 0 n oao o m@ 2 N (0 co a) 0 4wo O O O (D w; E° Q FU >aNN z U m o'cwW C a X n Key Changes in Coverage from TAC 5/1/15 Garagekeepers Liability is being moved from the Property General Liability policy to the GL policy and the $25,000 limit is being increased to $50,000 1/1/15 By virtue of Calhoun County paying additional premium to purchase a $1M policy limit, the GL policy no longer contains"$100,000/$300,000/$100,000 unagareaated basic limits" for bodily injury and property damage claims. It must be noted that counties who do not purchase the $1M policy limit (relying solely on TAC's $100,000/$300,000/$100,000 basic limits) continue to receive "$100,000/$300,000/$100,000 unaggregated basic limits" at no additional cost. The sublimit applicable to "back wages" has been increased from $25,000/claim and $25,000/policy period Public Officials E&O 5/1/15 to $50,000/claim and $100,000/policy period. Adds Cyber Liability @ $1M/claim and $1M/policy period, including $500,000 for Privacy Response Expenses/policy period and $100,000 for claim expenses 1/1/15 Excludes coverage for MMC (TAC's PO policy included MMC at no cost for the period of 1/1/14-15). Property 7/1/15 Will include $100,000 Crime coverage at no cost (eliminating the need to purchase the separate $100,000 Crime policy from TAC, reducing the County's premium by near$3,000/year) General Liability/Auto 2/18/15 Due to a change in the interpretation of its governing Liability/Law Enforcement legislation, TAC will no longer agree to add non -political Liability subdivisions as an "Additional Insured" to the County's liability insurance policies. Examples might include the owner of leased or rented photocopy equipment, leased or rented mobile equipment such as tractors, graders, etc., leased or rented office space, leased or rented land, etc. 3 Cs 550 C! w 'oTEXAS ASSOCIATION Of F z * * ISK MANAGEMENT POOL f �9 Cou NT General Liability Contribution & Coverage Declarations Named MembeAftCounty Address: - Coverage Period: December 30, 2014 through December 30, 2015 COUNTIES This Contribution & Coverage Declarations (CCD) is part of the Coverage Documents between the Texas Association of Counties Risk Management Pool (Pool) and the Named Member shown above, subject to the terms, conditions, definitions, exclusions, and sublimits contained in the Coverage Documents, any endorsements, and the Interlocal Participation Agreement (IPA). Deductible Pe Limits GENERAL LIABILITY. Ce of - -• Contribution Occurrence Bodily Injury Liability - Each Person $100.000 Bodily Injury Liability - Each Accident $300,000 $1.000 $8,296 Property Damage Liability - Each Accident $100,000 ` (�}. q.9 *9 - v^ .c^K" i+ y `i- 'A'-:z " 'G'-" `.* '"f'3k""°-§ rh d"JMJ^S^ F} ` u =z �'•"E sa;``�`�`. - ? '�i- �.,, w i..� a..�'r '�- �v ` . .. Damage to Premises Rented to the Named $50,000 $1,000 Included Member Employee Benefits Liability $100,000 $1,000 Included Medical Expense $5,000 No deductible Included Personal and Advertising Injury Liability Per Person $100,000 $1,000 Included Per Offense/Aggregate $300,000 Law Enforcement Watercraft Number of Watercraft: 1 $1,000 $361 n .z TOTAL'Ay CONTRIBUTION This is not an invoice. An invoice will be submitted to the Pool Coordinator. - 7sme- _,, Dlovember 1 / 20Id 13gN 1 ,, +lambe I TA", ' Govaraye Number GL IN00201G 1? a) 2 (2) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by, the Named Member or any of its Officials, Employees or Volunteers. 3. Any person or organization having proper temporary custody of the Covered Person's property if the Covered Person dies, but only: a. With respect to liability arising out of the maintenance or use of that property; and b. Until the Covered Person's legal representative has been appointed. 4. The Covered Person's legal representative if the Covered Person dies, but only with respect to duties as such. That representative will have all the Covered Person's rights and duties under this coverage form. 5. With respect to Mobile Equipment registered in the Named Member's name under any motor vehicle registration law, any person is a Covered Person while driving such equipment along a public highway with the Named Member's permission. Any other person or organization responsible for the conduct of such person is also a Covered Person, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is a Covered Person with respect to: a. Bodily Injury to a co -Employee of the person driving the equipment; or b. Property Damage to property owned by, rented to, in the charge of or occupied by the Named Member, its Officials, Employees or Volunteers, or the employer of any person who is a Covered Person under this provision. SECTION III - LIMITS OF COVERAGE The Limits of Coverage shown in the Declarations and the rules below fix the most the Pool will pay regardless of the number of: a. Covered Persons; b. Claims made or Suits brought; or C. Persons or organizations making claims or bringing Suits. 20 The Bodily Injury Each Person Limit is the most the Pool will pay as damages for Bodily Injury sustained by any one person, for any single Occurrence. Texas Association of Counties General Liability Coverage Document Risk Management Pool Page 20 of 38 Elf. January 1, 2013, Board Approved November 28, 2012 M 3 Subject to 2., above, the Bodily Injury Each Occurrence Limit is the most the Pool will pay as damages for Bodily Injury sustained by all persons, as the result of a single Occurrence. 4 The Property Damage Each Occurrence Limit is the most the Pool will pay as damages for Property Damage sustained by all persons as the result of a single Occurrence. 5. The Damage to Premises Rented to the Named Member Limit is the most the Pool will pay under Coverage A for damages because of Property Damage to any one premises, while rented to the Named Member, or in the case of damage by fire, while rented to the Named Member or temporarily occupied by the Named Member with permission of the owner. 6. The Personal and Advertising Injury Limit is the most the Pool will pay under Coverage B for the sum of all damages because of all Personal and Advertising Injury sustained by any one person or organization. This limit is subject to the aggregate per offense limit described in 7., below. The Personal and Advertising Injury [per offense] Aggregate Limit is the most the Pool will pay under coverage B as total damages for all Personal and Advertising Injury sustained by all persons as a result of a single offense. The Medical Expense Limit is the most the Pool will pay under Coverage C for all medical expenses because of Bodily Injury sustained by any one person; provided, however, that, in no event shall the Pool's liability under Coverage C for all persons injured as the result of a single Occurrence exceed the Bodily Injury Each Occurrence Limit for Coverage A, stated in the Declarations. The Limits of Coverage of this Coverage Part apply separately to each consecutive annual coverage period and to any remaining period of less than 12 months, starting with the beginning of the coverage period shown in the Declarations, unless the coverage period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding coverage period for purposes of determining the Limits of Coverage. SECTION IV - GENERAL LIABILITY CONDITIONS This General Liability Coverage Form and —unless otherwise indicated therein —all other forms and endorsements forming a part of this Document, are subject to the following Conditions: Texas Association of Counties General Liability Coverage Document Risk Management Pool Page 21 of 38 Eff. January 1, 2013, Board Approved November 28, 2012 S- TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL. GENERAL LIABILITY COVERAGE SUMMARY Premises Operations Pr6D o'-o d fio r F 13 L"units: BodilyInjury 1 r'S' $100,000 per person $300,000 per occurrence Property Damage $100 000 er oc p currence *No aggregate applies to Coven mental Functions Products/Completed Operations (Covers County Liability Only) Limits: Employee Benefits Limits: Personal Injury / Advertising Injury Limits: Premises Medical Payments Limit: Bodily Injury Property Damage Bodily Injury Damage to Premises Rented to Named Member Limit: Property Damage Optional coverage for additional contribution: Law Enforcement Watercraft - Under 26 feet in1411 gh Additional Optional Maximum: $100,000 per person $300,000 per occurrence $100,000 per occurrence $100,000 each claim $100,000 aggregate ($1,000 deductible) $100,000 per person $300,000 per offense / aggregate $1,000 each person $50,000 per occurrence $2,000,000 Per Person/Occurrence $2,000,000 Aggregate 4L�? 0/ e quo TEXAS ASSOCIATION Of COUNTIES *RISK MANAGEMENT POOL LJL1N(�W GENERAL LIABILITY ,! / / PROPOSAL - -a r Member Name: Calhoun County Contract No.: 0290 Proposal Date: November 19, 2012 2013 12:01 AM Deductible: $1.000 Proposed Effective Date: January 01, Proposed Expiration Date: January 01, 201412:01 AM ®� $100,000 BI Per Person I Cover S^' $00 BI Per Occurrence I $100,000,000 Property Damage Per Occurrence �,tMl dudes the Following Coverages: $ 50,000 Property Damage Per Occurrence ,Damage to Premises Rented to Insured $100,000'000 Aggregate ($1,000 Deductible) Employee BenefitsPer ?ersonal Injury (Excludes Law Enforcement Liab.) $101,000 Bod ly Injury PeOPe son Per Offense Premises Medical Payments Basic Coverage Limits Law Enforce ADDITIONAL OPTIONAL MAXIMUM: $1,000,000 ^-a Person/Occurrence: $1,000,009 "rggregate: Total_Qmount Due: K 9,254 361 12,662 4 CCEPTANCE BY THE TAC RISK MANAGEMENT POOL Or SUBJECT To RECEIPT AND A COMPLETED SIGNED AND DATED TAC APPLICATION FORM, INTERLOCAL AGREEMENT, PIROPOSAL FULLY ND ACCEPTANCE BY THE POOL OF ALL LOSSES AND ACCEPTANCE FORM AND FULL DISCLOSURE TO A ANY S UVATION rT COULD RESULT IN A POSSIBLE CLAIM. 4— k� �N1 X l( �✓ Date t Vignature of TAC Otnaai COVERAGE ACCEPTANLrn Coverage as offered on this proposal is accepted. Coverage Effective Date Signature and Title of Accepting Official Date of Signature Insurance Coordinator This acceptance not valid unless received by the TAC office not later than 60 days from the proposal date shown above, unless extension is granted by TAC. Page I W TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL GENERAL LIABILITY COVERAGE DOCUMENT DECLARATIONS These Declarations form part of the General Liability Coverage Document between the Texas Association of Counties' Risk Management Pool and the Named Member shown in Item B, below. Item: A. COVERAGE DOCUMENTNO.: GL 0290 2013 0101 , � Item B. NAMED MEMBER: Calhoun County ,2 /-' ADDRESS: 211 S Ann St Ste 301 �' 1 Port Lavaca, TX 77979-4249 Item C. COVERAGE PERIOD: From January 01, 2013 to January 01, 2014 *Dates under this item are 12:01 AM United States Central Time Item D. LIMITS OF LIABILITY: . c, V1 1C-ti Le,t-T BASIC: Bodily Injury Liability Ir Each Person: $100,000 tt Each Occurrence: $300,000 Property Damage Liability Each Occurrence: $100,000 Damage to Premises Rented to the Named Member- $ 50,000 Personal and Advertising Injury Liability Per Person $100,000 Per Offense/Aggregate $300,000 Employee Benefits Liability $100,000 rA Medical Payment Per Person $ 5,000 fJkk ADDITIONAL OPTIONAL MAXIMUM: s to r Per Person/Occurrence: $1,000,000 Aggregate: $1,000,000 t v 1 �j Item E. DEDUCTIBLE: Item F. Contribution: General Liability Coverage Form $9,254 Additional Optional Maximum $3,047 a TOTAL ANNUAL CONTRIBUTION: $12,662 Item G. NOTICE OF ACCIDENT., Notice of an accident or claim (including service of process) is to be delivered immediately to the Pool via the Texas Association of Counties Claim Department at: Texas Association of Counties Attn: Claims Department P.O. Box 2131 Austin, Texas 78768 Fax (512) 478-1426 (Immediately, in addition to any fax transmission, transmit the notice of claim and related documents by U.S. Mail or other delivery service to the above address.) Item H NAMED MEMBER'S DESIGNATED Risk Management Pool Coordinator: Ms. Cindy Mueller Item L FORMS AND ENDORSEMENTS The forms and endorsements comprising this General Liability Coverage Document at issuance are: TAC/GL (1/13); GL/EBL (01108); GL/NUCL (01/08); TAC-GL/DED (01108); GL/LEWC (01/08) This agreement is issued by ?" ' 6 ? as authorized representative of the Pool on January 14, 2013 at Austin, TX q�,, TAC-GL/DEC (01/13) PA - Board Approved 11/28/12 Page:1 of 1 r 1P b. Property Damage to property owned by, rented to, in the charge of or occupied by the Named Member, its officials, employees or volunteers, or the employer of any person who is a covered person under this provision. SECTION III - LIMITS OF COVERAGE 1. The Limits of Coverage shown in the Declarations and the rules below fix the most the Pool will pay regardless of the number of: a. Covered persons; b. Claims made or suits brought; or C. Persons or organizations making claims or bringing suits. 2. The Bodily Injury Each Person Limit is the most the Pool will pay as damages for bodily injury sustained by any one person, for any single occurrence. 3. Subject to 2., above, the Bodily Injury Each Occurrence Limit is the most the Pool will pay as damages for bodily Injury sustained by all persons, as the result of a single occurrence. 4. The Property Damage Each Occurrence Limit is the most the Pool will pay as damages for property damage sustained by all persons as the result of a single occurrence. 5. The Damage to Premises Rented to the Named Member Limit is the most the Pool will pay under Coverage A for damages because of property damage to any one premises, while rented to the Named Member, or in the case of damage by fire, while rented to the Named Member or temporarily occupied by the Named Member with permission of the owner. 6. The Personal and Advertising Injury Limit is the most the Pool will pay under Coverage B for the sum of all damages because of all personal and advertising injury sustained by any one person or organization. This limit is subject to the aggregate per offense limit described in 7., below. 7. The Personal and Advertising Injury [per offense] Aggregate Limit is the most the Pool will pay under coverage B as total damages for all personal and advertising injury sustained by all persons as a result of a single offense. S. The Medical Expense Limit is the most the Pool will pay under Coverage C for all medical expenses because of bodily injury sustained by any one person; provided, however, that, in no event shall the Pool's liability under Coverage C for all persons injured as the result of a single occurrence exceed the Bodily Injury Each Occurrence Limit for Coverage A, stated in the Declarations. The Limits of Coverage of this Coverage Part apply separately to each consecutive annual coverage period and to any remaining period of less than 12 months, starting with the beginning of the coverage period shown in the Declarations, unless the coverage period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding coverage period for purposes of determining the Limits of Coverage. SECTION IV - GENERAL LIABILITY CONDITIONS This General Liability Coverage Form and —unless otherwise indicated therein —all other forms and endorsements forming a part of this Document, are subject to the following Conditions: TAG RMP-GL (1.1-13) Page 16 of 29 Board Approved 11-28-12 ftMMUdiiapyrighted material of Insurance Services Office, Inc. with Its permission. q- TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL GENERAL LIABILITY COVERAGE DOCUMENT DECLARATIONS These Declarations form part of the General Liability Coverage Document between the Texas Association of Counties' Risk Management Pool and the Named Member shown in Item B, below. Item A. COVERAGE DOCUMENT NO.: GL 0290 2014 0101 ^ t Item B. NAMED MEMBER: Calhoun County G ADDRESS: V 211 S Ann St Ste 301 tl�51 C Port Lavaca, TX 77979-4249 Item C. COVERAGE PERIOD: t psv� am January 01, 2014 to January 11, 2015 "Dates es Central Time Item D. LIMITS ABILITY. BASIC. Bodily Injury Liability Each Person: $00,000 Each Occurrence: $3!�00,000 IJ S 1,r'�� v L) P^ i Property Damage Liability Each Occurrence: $100,000 Damage to Premises Rented to the Named Member $ 50,000 Personal and Advertising Injury Liability Per Person $100,000 1" Per Offense/Aggregate $300,000 Employee Benefits Liability $100,000 Medical Payment Per Person $ 5,000 l t� ADDITIONAL OPTIONAL MAXIMUM: \ j Per Person/Occurrence: $1,000,000 tC. Aggregate: $1,000,000 Item E. DEDUCTIBLE: $1,000 orl IY i ) Item Contribution: p� `�rY,{A1U General Liability Coverage Form $9,600 p .� Additional Optional Maximum $2,919 `x TOTAL ANNUAL CONTRIBUTION: $12,519 t% Item G. NOTICE OF ACCIDENT. Notice of an accident or claim (including service of process) is to be delivered immediately to the Pool via the Texas Association of Counties Claim Department at: Texas Association of Counties Attn: Claims Department P.O. Box 2131 Austin, Texas 78768 Fax (512) 615-8942 (Immediately, in addition to any fax transmission, transmit the notice of claim and related documents by U.S. Mail or other delivery service to the above address.) Item H NAMED MEMBER'S DESIGNATED Risk Management Pool Coordinator: Ms. Cindy Mueller Item L FORMS AND ENDORSEMENTS The forms and endorsements comprising this General Liability Coverage Document at issuance are: TAC/GL (1/13); GL/EBL (01/08); GLIWCL (01/08); TAC-GL/DED (01/08); GL/AIEL (01/08) This agreement is issued by as authorized representative of the Pool on January 02, 2014 at Austin, TX `TAC-GL/DEC (01/13) Board Approved 11/28/12 Page: 1 of 1 lei b. Property Damage to property owned by, rented to, in the charge of or occupied by the Named Member, its officials, employees or volunteers, or the employer of any person who is a covered person under this provision. SECTION III - LIMITS OF COVERAGE The Limits of Coverage shown in the Declarations and the rules below fix the most the Pool will pay regardless of the number of: a. Covered persons; b. Claims made or suits brought; or C. Persons or organizations making claims or bringing suits. 2. The Bodily Injury Each Person Limit is the most the Pool will pay as damages for bodily injury sustained by any one person, for any single occurrence. 3. Subject to 2., above, the Bodily Injury Each Occurrence Limit is the most the Pool will pay as damages for bodily injury sustained by all persons, as the result of a single occurrence. 4. The Property Damage Each Occurrence Limit is the most the Pool will pay as damages for property damage sustained by all persons as the result of a single occurrence. 5. The Damage to Premises Rented to the Named Member Limit is the most the Pool will pay under Coverage A for damages because of property damage to any one premises, while rented to the Named Member, or in the case of damage by fire, while rented to the Named Member or temporarily occupied by the Named Member with permission of the owner. 6. The Personal and Advertising Injury Limit is the most the Pool will pay under Coverage B for the sum of all damages because of all personal and advertising injury sustained by any one person or organization. This limit is subject to the aggregate per offense limit described in 7., below. 7. The Personal and Advertising Injury (per offense] Aggregate Limit is the most the Pool will pay under coverage B as total damages for all personal and advertising injury sustained by all persons as a result of a single offense. 8. The Medical Expense Limit is the most the Pool will pay under Coverage C for all medical expenses because of bodily injury sustained by any one person; provided, however, that, in no event shall the Pool's liability under Coverage C for all persons injured as the result of a single occurrence exceed the Bodily Injury Each Occurrence Limit for Coverage A, stated in the Declarations. The Limits of Coverage of this Coverage Part apply separately to each consecutive annual coverage period and to any remaining period of less than 12 months, starting with the beginning of the coverage period shown in the Declarations, unless the coverage period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding coverage period for purposes of determining the Limits of Coverage. SECTION IV -GENERAL LIABILITY CONDITIONS This General Liability Coverage Form and —unless otherwise indicated therein —all other forms and endorsements forming a part of this Document, are subject to the following Conditions: TAC RMP-GL (1-1-13) Page 16 of 29 Board A roved 11-28-12 nc udes cop righted material of Insurance Services Office, Inc. with its permission. �SSpp v goTEXAS ASSOcIATION of COUNTIES N T� DISK MANAGEMENT POOL Courss General Liability Contribution & Coverage Declarations Named Member: Calhoun County �()� (i�0 Address: 211 S Ann St Ste 301, Port Lavaca, TX 77979-4249 v Coverage Period: January 01, 2015 through January 01, 2016 This Contribution & Coverage Declarations (CCD) is part of the Coverage Documents between the Texas Association of Counties Risk Management Pool (Pool) and the Named Member shown above, subject to the terms, conditions, definitions, exclusions, and sublimits contained in the Coverage Documents, any endorsements, and the Interlocal Participation Agreement (IPA). Deductible Per GENERA o - -ge Contribution Occurrence Bodily Injury and Property Damage Liability $1,000,000 Combined Single Limit $1,000 $12,904 Annual Aggregate Limit of Liability $1,000,000 AW WWI Damage to Premises Rented to the Named $50,000 $1,000 Included Member Employee Benefits Liability $100,000 $1,000 Included Medical Expense $5,000 No deductible Included Personal and Advertising Injury Liability Per Person $100,000 $1,000 Included Per Offense/Aggregate $300,000 TOTAL• • r' This is not an invoice. An invoice will be submitted to the Pool Coordinator. -.-. .� 4sssnalian of Concues I _iayenie n -a�� rk t </t)►s D N it i."," �elhoun Courtly hscc o l2- (2) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by, the Named Member or any of its Officials, Employees or Volunteers. 3. Any person or organization having proper temporary custody of the Covered Person's property if the Covered Person dies, but only: a. With respect to liability arising out of the maintenance or use of that property; and b. Until the Covered Person's legal representative has been appointed. 4. The Covered Person's legal representative if the Covered Person dies, but only with respect to duties as such. That representative will have all the Covered Person's rights and duties under this coverage form. 5. With respect to Mobile Equipment registered in the Named Member's name under any motor vehicle registration law, any person is a Covered Person while driving such equipment along a public highway with the Named Member's permission. Any other person or organization responsible for the conduct of such person is also a Covered Person, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is a Covered Person with respect to: a. Bodily Injury to a co -Employee of the person driving the equipment; or b. Property Damage to property owned by, rented to, in the charge of or occupied by the Named Member, its Officials, Employees or Volunteers, or the employer of any person who is a Covered Person under this provision. SECTION III - LIMITS OF COVERAGE The Limits of Coverage shown in the Declarations and the rules below fix the most the Pool will pay regardless of the number of: a. Covered Persons; b. Claims made or Suits brought; or C. Persons or organizations making claims or bringing Suits. 2. The Bodily Injury Each Person Limit is the most the Pool will pay as damages for Bodily Injury sustained by any one person, for any single Occurrence. Texas Association of Counties General Liability Coverage Document Risk Management Pool Page 20 of 38 Eff. January 1, 2013, Board Approved November 28, 2012 iS 3. Subject to 2., above, the Bodily Injury Each Occurrence Limit is the most the Pool will pay as damages for Bodily Injury sustained by all persons, as the result of a single Occurrence. 4. The Property Damage Each Occurrence Limit is the most the Pool will pay as damages for Property Damage sustained by all persons as the result of a single Occurrence. 5. The Damage to Premises Rented to the Named Member Limit is the most the Pool will pay under Coverage A for damages because of Property Damage to any one premises, while rented to the Named Member, or in the case of damage by fire, while rented to the Named Member or temporarily occupied by the Named Member with permission of the owner. 6. The Personal and Advertising Injury Limit is the most the Pool will pay under Coverage B for the sum of all damages because of all Personal and Advertising Injury sustained by any one person or organization. This limit is subject to the aggregate per offense limit described in 7., below. 7. The Personal and Advertising Injury [per offense] Aggregate Limit is the most the Pool will pay under coverage B as total damages for all Personal and Advertising Injury sustained by all persons as a result of a single offense. 8. The Medical Expense Limit is the most the Pool will pay under Coverage C for all medical expenses because of Bodily Injury sustained by any one person; provided, however, that, in no event shall the Pool's liability under Coverage C for all persons injured as the result of a single Occurrence exceed the Bodily Injury Each Occurrence Limit for Coverage A, stated in the Declarations. The Limits of Coverage of this Coverage Part apply separately to each consecutive annual coverage period and to any remaining period of less than 12 months, starting with the beginning of the coverage period shown in the Declarations, unless the coverage period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding coverage period for purposes of determining the Limits of Coverage. SECTION IV - GENERAL LIABILITY CONDITIONS This General Liability Coverage Form and —unless otherwise indicated therein —all other forms and endorsements forming a part of this Document, are subject to the following Conditions: Texas Association of Counties General Liability Coverage Document Risk Management Pool Page 21 of 38 Eff. January 1, 2013, Board Approved November 28, 2012 under this chapter other than cancellation for nonpayment of contribution, or any:.chancre;:bo the"terms.:o conditions. of th (1) delivered to the county judge or presiding officer of the governing body of each affected county or other political subdivision; or (b) Notice is not required for cancellation or a change to the terms or conditions of the coverage made: (1) at the request of the affected county or other political subdivision; or (2) by mutual agreement of the governing body, or authorized agent, of the affected county or other political subdivision and the pool if: (A) the mutual agreement is evidenced by a writing; and (B) not later than the 72nd hour before the governing body takes formal action with respect to the agreement, the writing described by Paragraph (A) is provided, electronically or by certified mail, to the county judge or presiding officer of the governing body of the political subdivision. (c) The notice must be printed in at least 12-point bold- faced type and must specify the reasons for the cancellation or change. (d) In the case of cancellation of the coverage, the notice must state that, on request of the affected county or other political subdivision, the pool shall refund to the county or political subdivision the pro rata unearned paid contribution of the county or political subdivision. This subsection does not apply if the refund is paid at the time the notice is made. 7 2015 Insurance Renewal Pricing 2013 2014 2015 Auto Liability 23,338 24,959 25,396 Auto Physical Damage 13,278 12,857 13,492 General Liability 12,662 12,519 12,904 Public Officials E&O 32,786 34,764 31,479 Law Enforcement Liability 14,552 16,183 17,500 Crime 2,829 3,016 2,829 Property/Inland Marine' 278,442 264,193 283,521 Workers' Compensation liability 125,580 123,241 132,765 TAC Subtotal 503467 491732 519,886 Property/GL/Portable Equipment 14,584 21,244 19,445 EMS/VFD Auto 38,139 38,591 39,934 EMS/VFD Accident/Sickness 9,363 10,068 10,145 Underground Fuel Tank Liability 1,585 1,978 2,012 Airport Liability 2,300 2,300 2,300 GSM Subtotal 65,971 74181 73,836 Total 569,438 565,913 593,722 ' The 2015 Property premium has not yet been approved by the County and is based on only insuring the locations that were scheduled on 7/1/14. This premium does not include other locations that were not scheduled as of 7/1/14. The County has the option to add some or all of those locations (which will impact the premium). Note: The data above does not include the County's three flood insurance policies which cover the POC Fire Station, Library, Community Center; PEC JP #5 office; and the Jail.