2015-10-22Regular 2015 Term
THE STATE OF TEXAS §
COUNTY OF CALHOUN §
Held October 22, 2015
BE IT REMEMBERED, that on this 22nd day of October, A.D., 2015 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this
date the following members of the Court, to -wit:
Michael J. Pfeifer County Judge
Roger C. Galvan Commissioner, Precinct #1
Neil Fritsch Commissioner, Precinct #3
Kenneth W. Finster Commissioner, Precinct #4
Anna Goodman County Clerk
Josie Sampson Deputy County Clerk
Commissioner Vern Lyssy was absent.
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and to the Texas
Flag.
APPROVE MINUTES OF SEPEMBER 24, 2015:
Commissioner Galvan made a motion to approve minutes of the September 24, 2015 meeting.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Held September 24. 2015
THE STATE OF TEXAS §
COUNTY OF CALHOUN §
BE IT REMEMBERED, that on this 24th day of Septembei; A.D., 2015 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on thls
date the following members of the Court, to -wit:
Michael 1. Pfeifer
CountyJudge
Roger C. Galvan
Commissioner, Precinct #1
Vern Lyssy
Commissioner, Precinct #2
Kenneth W. Finster
Commissioner, Precinct #4
Anna Goodman
County Clerk
Josie Sampson
Deputy County Clerk
Commissioner Nell Fritsch was absent.
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and
Commissioner Lyssy led the Pledge to the Texas Flag.
APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS
FOR ASPHALTS, OILS AND EMULSIONS FOR THE PERIOD BEGINNING JANUARY 1, 2016 AND
ENDING JUNE 30, 2016. BIDS WILL BE DUE THURSDAY, DECEMBER 3, 2015 AND CONSIDERED
FOR AWARD ON THURSDAY, DECEMBER 10, 2015:
Commissioner Fritsch made a motion to approve specifications and authorize the County Auditor to advertise for
bids for Asphalts, Oils and Emulsions for the period beginning January 1, 2016 and ending June 30, 2016. Bids
will be due Thursday, December 3, 2015 and considered for award on Thursday, December 10, 2015.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
CINDY MUELLER
COUNTY AUDITOR, CALHOUN COUNTY
COUNTY COURTHOUSE ANNEX II - 202 S ANN ST
PORT LAVACA, TEXAS 77979
(361)553-4610
1] ONTO 1111
TO: JUDGE PFEIFER & SUSAN RILEY
COUNTY JUDGE'S OFFICE
FROM: AUDITORS OFFICE - PEGGY HALL
RE: AGENDA ITEM FOR COURT
OCTOBER 22, 2015
AGENDAITEM
• 1, i.
► Consider and take necessary action to approve specifications and authorize the
County Auditor to advertise for bids for Asphalts, Oils and Emulsions for the
period beginning January 1, 2016 and ending June 30, 2016. Bids will be due
Thursday, December 3, 2015 and considered for award on Thursday, December
10, 2015.
SPECIFICATIONS FOR
ASPHALTS, OILS AND EMULSIONS
1. The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed
by the following Road and Bridge Precincts:
Precinct #1, Fairgrounds Area or Jobsites
Precinct #2, Six Mile Area or Jobsites
Precinct #3, Olivia Area or Jobsites
Precinct #4-P, Port O'Connor Area or Jobsites
Precinct #4-S, Seadrift Area or Jobsites
2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2016 and ending
June 30, 2016.
3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and
bridges. Materials shall conform to the Texas Highway Department Item #300 entitled
"Asphalt, Oils and Emulsions." (Also see Invitation to Bid form.)
The Bid Items are:
•Primer Oil
"Must Meet All TXDOT Specifications
•Item 300, Asphalts, Oils and Emulsions: [AC-5]
"Must Meet All TXDOT Specifications
•Item 300, Asphalts, Oils and Emulsions:(RC250)
"Must Meet All TXDOT Specifications
Temperature must be no lower than 130°
*Item 300, Type CRS-2, Emulsified Asphalt (Cationic Rapid Setting)
"Must Meet All TXDOT Specifications
Temperature must be no lower than 150' and no higher than 180'
*Item 300, Type CRS-2P, Emulsified Asphalt (Cationic Rapid Setting)
"Must Meet All TXDOT Specifications
Temperature must be no lower than 150° and no higher than 180'
"TXDOT_ Temperature
Specifications are not being met if products are not delivered at the required temperatures.
The award of a bid may be voided if specifications are not followed. The bid would then be
awarded to the next lowest vendor that met specifications.
4. Pump and hoses are to be furnished by vendor at no extra charge.
5. Delivery shall be FOBDestination to Jobsite.
All charges (including freight) must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an except!
on the bid form. Exceptions may void the bid.
Page 1 of 2
�6. ' NO PERSON has the authority to verbally alter these specifications. Any changes to
Specifications will be made in writing (Addendum approved by Commissioners' Court) and
sent to each person having a bid package.
Calhoun County reserves the right to conduct random sampling of pre -qualified materials
for testing and to perform random audits of test reports. County representatives may sample
materials from the manufacturing plant, terminal, shipping container and any other source
they deem necessary to insure reliability of the products. Regardless of results of any materials
test required by Calhoun County, all cost incurred for such tests shall be paid for by the bidder.
Page 2 of 2
GENERAL CONDITIONS
OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID
BEING DISQUALIFIED.
1. BIDDING GY' RETURN: Original of the "Invitation to Bid Form(s)"
Do Not Fold
Return in a sealed 9 x 12 or larger envelope
A. All bids must be on the "Invitation To Bid Forms" furnished by the County
Auditor's Office and must be written in ink or typed.
B. DUE — TIME AND DATE: Sealed bids must be in the office of the County Judge by
10:00 AM, Thursday, December 3, 2015. The clock in the County Judge's office is
the official clock that will be used in determining the time that a bid is received
and the time that bids will be opened. A late delivery with an early postmark will
not suffice. Be sure you have allowed ample time for postal delivery. The County
will not be responsible for the delivery of your bid to the office of the County Judge.
If you choose to send your bid by postal delivery, then it is recommended that you
call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to
bid opening. Calhoun County does not accept faxed or emailed bids.
All Bids are due on or before 10:00 AM, Thursday, December 3, 2015 at the
following address:
Michael 1 Pfeifer, County Judge
Calhoun County Courthouse
211 S Ann St
3'd Floor, Room 301
Port Lavaca TX 77979
Ci� Mark the outside of the sealed 9x12 or larger envelope:
Sealed Bid —Asphalts, Oils & Emulsions
GY' if you send your bid by UPS, FEDEX, etc, the outside of this envelope must be
marked "Sealed Bid — Asphalts, Oils & Emulsions."
C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance
of the bid without prejudice to himself/herself, by submitting a written request for
its withdrawal to the County Judge.
Bids should show unit price.
Pump and hoses are to be furnished by vendor at no extra charge or shall be
included in bid price.
All charges (including freight) must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an
exception on the bid form. Exceptions may void the bid.
No change in price will be considered after bids have been opened.
Page I of 4
F. Bidders are invited to be present at the opening of bids on Thursday, December 3,
2015 at 10:00 AM in the County Judge's office, Calhoun County Courthouse, 211 S
Ann St, 3`d Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for
award on Thursday, December 10, 2015 during Commissioners' Court.
ON
Bids are for a six (6) month period beginning January 1, 2016 and ending June 30, 2016.
BID FORMS:
The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who
is authorized to execute this contract, that this company, corporation, firm, partnership or
individual has not prepared this bid in collusion with any other Vendor, and that the
contents of this bid as to prices, terms or conditions of said bid have not been
communicated by the individual signing nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid.
4. EXCEPTIONS:
If exceptions are being taken to any part of the specifications, you must list them on the
Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the
bid.
5. TAXES:
The County is exempt from Federal Excise Tax and State Sales and Use Tax.
The bid price must not include the above mentioned taxes.
6. AWARD
Commissioners' Court reserves the right to waive technicalities, reject any or all
bids, to accept the bid deemed most advantageous to Calhoun County and to be
the sole judge in determining which bids will be most advantageous to Calhoun
County.
In the event of tie bids, the winning bid is determined per the Texas Local Government
Code 262.027(b).
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
the County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
DELIVERIES:
A. Unless otherwise stated in the bid form or specifications, deliveries must consist
only of new and unused merchandise.
Page 2 of 4
B. In the event that the deliveries of the supplies or products covered in the proposal
are not made within the number of days specified, or in the event that the supplies
or products delivered are rejected, and are not removed and replaced within the
number of days specified in the official notice of rejection, the County reserves
the right to purchase said supplies from the next lowest bidder who meets the
specifications. Upon any such breach of contract, the County reserves the right to
proceed against the successful bidder and/or the surety on his bond for any and all
damages occasioned by the breach.
8. REJECTIONS:
Articles not in accordance with samples and specifications must be removed by
the bidder at his expense. All disputes concerning quality of supplies delivered
under this proposal will be determined by Commissioners' Court or their
designated representative. All disputes will be held in Calhoun County, Texas.
9. BILLING:
All bills are subject to approval by the Auditor's office.
Payment of all invoices will be made after the delivery and inspection of the item
or items are satisfactory to the County and the purchase order and invoice are properly
and timely submitted to the Treasurer's office by the appropriate County Department.
Commissioners' Court meet the 2°d and 4th Thursday of each month to approve bills. Each
County Department is responsible for submitting their purchase orders for payment and
the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each
Commissioners' Court Meeting. No payment can be mailed out until approved by
Commissioners' Court. Purchase order due dates and Commissioners' Court dates are
subject to change.
10. CONDITIONS PART OF BID:
The general conditions of submitting sealed bids to Calhoun County, Texas defined herein
shall be a part of the attached bid.
11. CONTRACT:
A. No formal contract will be executed. The following will comprise the contract
between the County and the successful bidder.
1. Specifications
2. General conditions to bidding
3. The signed Invitation To Bid Form with bid amount
4. Letter awarding the bid
B. In case of conflict, the specifications shall be controlling.
12. OSHA REQUIREMENTS:
The vendor or contractor hereby guarantees to the County of Calhoun, Texas that
all material, supplies and equipment as listed on the proposal, contract or purchase
Page 3 of 4
order meets the requirements, specifications and standards as provided for under
the Federal Occupational Safety and Health Act of 1970, as amended and in force
at the date hereof.
13. PROTEST PROCEDURES:
All protests and disputes will be held in Calhoun County, Texas.
Any actual or prospective bidder or proposer who believes they are aggrieved in
connection with or pertaining to a bid or proposal may file a protest. The protest must be
delivered in writing to the Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
1. Name, mailing address and business phone number of the protesting party;
2. Appropriate identification of the bid or proposal being protested;
3. A precise statement of the reasons for the protest; and
4. Any documentation or other evidence supporting the protest and any
alleged claims.
The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,
meeting with the protesting party. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary party
or parties to the protest to provide such information. The decision of Commissioner's
Court will be final.
14. PUBLIC INFORMATION ACT:
A. All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex If
Attn: Cindy Mueller, County Auditor
202 S. Ann St, Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
Page 4 of 4
lqr
202 SANNST,STEB
CANDICEVILLARREAL PORT LAVACA, TEXAS 71979
I'TASSISTANTAUDITOR TELEPHONE 13611553-4610 FAX 13611553-4614
October 22, 2015
INVITATION TO BID
ASPHALTS, OILS AND EMULSIONS
January 1, 2016 thru June 30, 2016
Please find the following information enclosed.
► Return Instructions
► Specifications for Asphalts, Oils and Emulsions
► General Conditions of Submitting Sealed Bids to Calhoun County, Texas
► Vendor Information Form
► Invitation To Bid Forms — DO NOT FOLD
PEGGY HALL
CRISTINA P TUAZON
DEMICABRERA
ERICA PEREZ
ASSISTANT AUDITORS
G- RETURN the original 'Invitation To Bid Form"for each item you are bidding
on in a sealed 9 x 12 or larger envelope.
® All Invitation To Rid Forms may be returned in one envelope.
DO NOT FOLD RID FORMS
t�-w, The outside of the sealed envelope must be marked:
"Sealed Bid -Asphalts, Oils and Emulsions"
. ,Bps 7MAt. ,
"Sealed Bid — Asphalts, Oils & Emulsions.
► Current Bid Tabulations (July 1, 2015 thru December 31, 2015)
If you have questions on the asphalts, oils and emulsions item(s), please contact one of the
Commissioners at the following numbers:
Roger Galvan, Commissioner, Precinct #1:
361-552-9242
Vern Lyssy, Commissioner, Precinct #2:
361-552-9656
Neil Fritsch, Commissioner, Precinct #3:
361-893-5346
Kenny Finster, Commissioner, Precinct #4
361-785-3141
Questions regarding the bid Packages: Contact Peggy at 361-553-4610 in the County Auditor's Office,
Calhoun County Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979
Email: peggy.hall@calhouncotx.org).
PEBOY HALL
CRISTINA P TOUGH
202 S ANN ST, STE B BEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ERICA PEREZ
1STASSISTANTAUDITOR TELEPHONE (36115534610FAX136115534614 ASSISTANT AUDITORS
October 22, 2015
RETURN INSTRUCTIONS
Submitting a Bid for Asphalts, Oils & Emulsions
BIDS DUE: By 10:00 AM, Thursday, December 3, 2015
DELIVERY ADDRESS: Michael J Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3`d Floor, Room 301
Port Lavaca TX 77979
Return the following:
This information must be returned by the time and date due.
Failure to return the following information may void your bid(s).
1. Vendor Information Form
2. Invitation To Bid Forms
►. » .. *Nl
* Invitation To :. Forms may .. returned in the same sealed envelope
Ws myst . e
. :. » Emulsions"
be marked "Sealed Bid —Asphalts, Oils .•
VENDOR INFORMATION
Legal Name of Company
Telephone Number Fax Number
Complete Mailing Address (for Correspondence)
City, State and Zip Code
Complete Remittance Address (if different from above)
City, State and Zip Code
Order Contact Name and Title (printed)
Order Contact Email Address Order Contact Telephone Number
Authorized Representative and Title (printed)
Authorized Representative's Email Address
Signature of Authorized Representative Date
PLEASE NOTE:
On the Invitation To Bid Forms, under Department and
Destination columns, the Precincts are not listed in
numerical order by Precinct.
Precinct 1
Precinct 3
Precinct 4-P
Precinct 4-S
Precinct 2
Fairgrounds Area
Olivia Area
Port O'Connor Area
Seadrift Area
Six Mile Area
Be very careful when submittingbids.
Precinct
CALUOUN COUNTY, TEXAS BID SHEET- 1ASPHALTS, OILS AND EMULSIONS
INVITATION TO
BIDDER
BID ITEM IPRIMER OIL PERIOD FflOM:JANUARY 1, 2016 PEIOD T:JUNE 30, 2016
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, CALHOUN COUNTY COURTHOUSE,
211 SANNST, 3RDFLOOR, ROOM301, PORT LAVACA TY77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDj PR/MER O/L�
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: IO;OOAM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS:
PRIMER OIL
MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature.
SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS
Pump & Hoses are to be furnished by vendor at no extra charge.
DEPARTMENT.
DESTINATION DELIVERY
Qom/ MWAW
PRECINCT t
FAIRGROUNDS AREA FOB DESTINATION; Bid Price Includes Freight
GALLON
PRECINCT 3
OLIVIA AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; Bid Price Includes Freight
GALLON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; Bid Price includes Freight
GALLON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNOREM SIGNATURE
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL•
DATE OF BID:
CALHOUN COUNTY, TEXAS BID SHEET- 1ASPHALTS, OILS AND EMULSIONS
INVITATION TO Big
BIDDER
BID ITEM AC-5 PERIOD FROM: JANUARY 1, 2016 PEMOOTO: DUNE 30, 2016
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHA£L JPFEIF£R, COUNTYJUDGE CALHOUNCOUNTY COURTHOUSE
,
211 SANN ST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID AG5___._
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM THURSDAY DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMMR 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSERIBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
SPECIFICATIONS: AC-5
MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature.
SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS
Pump & Hoses are to be furnished by vendor at no extra charge.
7EPARTMENT•
DESTINATION
DELIVERY
Oil%% MffAw
PRECINCT 1
FAIRGROUNDS AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 3
OLIVIA AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; Bid Price Includes Freight
GALLON
PRECINCT 4S
SEADRIFT AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 2
SIX MILE AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
The undersigned affirms that they are duly authorized to execute this controct, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHOWREB SIGNATURE and
PLANT NAME DATE OF
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TEEEPHONE and EMAIL-
CALHOUN COUNTY, TEXAS BID SHEET- JASPUALTS, OILS AND EMULSIONS
INVITATION TO
BIDDER
BID ITEM RC250 I JANUARY 1, 2016 JUNE 30, 2016
PERIODFROM: PEBIDD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, COUNTYJUDGE, CALHOUN COUNTY COURTHOUSE,
211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BL04RCr-ZSO
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS:
RC250
MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature.
SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS
Pump & Hoses are to be furnished by vendor at no extra charge.
7EPARTMENTt
DESTINATION DELIVERY
iw QlT FW
PRECINCT 1
FAIRGROUNDS AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 3
OLIVIA AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; Bid Price includes Freight
GALLON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
and TITLE
PRINT NAME DATE OF BID:
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL-
CALHOUN COUNTY, TEXAS BID SHEET- IASPHALIS, OILS AND EMULSIONS
, i I FAA I [I] L, I (I] 'I I L
BIDDER
BID ITEM ICRS-2 PEROD FflOM:JANUARY 1, 2016 PEDIDD TO:JUNE 30, 2016
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL I PFEIFER, COUNTYJUDGE, CALHOUN COUNTY COURTHOUSE,
211 SANNST, 3RD FLOOR, ROOM301, PORTLAVACA TX77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10;00AM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSERBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS: CRS•2
MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature.
SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS
Pump & Hoses are to be furnished by vendor at no extra charge.
DEPARTMENT:
DES TINAT/ON
DEL/VERY
07 WAw
PRECINCT 7
FAIRGROUNDS AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 3
OLIVIA AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4•P
PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4•S
SEADRIFT AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 2
SIX MILE AREA
FOB DESTINATION; Bid Price Includes Freight
GALLON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORIZED SIGNATURE and TITLE
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPEURCAUDNS: TELEPHONE and EMAIL•
DATE OF DR
CALHOUN COUNTY, TEXAS BID SHEET- ASPHALTS, OILS AND EMULSIONS
INVITATION TO BID
BIDDER
BID ITEM CRS-2P I JANUARY 1, 2016 JUNE 30, 2016
PERIOD FROM: PENOD T0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: M/CHAEL JPFE/FER, COUNTYJUDGE, CALHOUN COUNTY COURTHOUSE,
211 SANNST, 3RDFLOOR, ROOM SO], PORTLAVACA 7X77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B/D- CRS2P
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE
COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS: CRS-2P
MUST MEET ALL TXDOT SPECIFICATIONS; Product must be delivered at the required temperature.
SEE SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS
Pump & Hoses are to be furnished by vendor at no extra charge.
7EPARTMENT:
DES TINAT/ON
DEL/VERY
////%% OT%%mw
PRECINCT 1
FAIRGROUNDS AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 3
OLIVIA AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 4-3
SEADRIFT AREA
FOR DESTINATION; Bid Price includes Freight
GALLON
PRECINCT 2
SIX MILE AREA
FOB DESTINATION; Bid Price includes Freight
GALLON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNOWRED SIGNATURE and TITLE
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and
DATE OF BE
ASPHALTS, OILS &
EMULSIONS
BID TABULATIONS
FOR THE CURRENT BID PERIOD
July 1, 2015 thru December 31, 2015
' CALHOUN COUNTY, TX BID TABULATIONS: PRIMER OIL
ITEM PRIMER OIL
BEPARTAUT B19AMBUNT LWTT EAMPIMNS LOW BID BUM MI EQUATE EN GBALE
PRECINCT
$2.5009 GALLON AE-P; All pdons are based on 50000ailom minimum
Awmded Me Bid CLEVELAND ASPHALT
7/12015
12/312016
delNery.Call for smaller quantity pdoea. Demurrage
PRODUCTS INC
Ch. Me: $80.00 per IApfi r2 free his.
PRECINCT
$2.7800 GALLON 5.000 Gallon Minimum Order Demurtege$69 per hour
WESTERN EMULSIONS INC
7112015
IW382016
An., 2 hours
PRECINCT
$2.9900 GALLON Concentrate CWP- Purchased in coA.Mra dlmm and
AwaNed the Bid P2 EMULSIONS
711MO15
12/312015
Csus with vaster at 7-1 rate =.37 cents per gallon.
mum Tanker Oeilvary5,000 Gallons. Demunaga$60
perhour. Rmt 2 hours fee
PRECINCT
$3.0000 GALLON AEP15.000 Gallon Mlnlmum ON., I Demurrege$60 per
MARTIN ASPHALT CO
7112016
12/312015
haur.Ma2houra
GEPARTATEM
BWAMOIWT UNIT ENGBRGNS
LGWBM 111110ER
BESAINWSBATE
HMIESBATE
PRECINCT2
$2.5009 GALLON AE-P; All pdcsa are based on 5000 gallons minimum
AwaNed the Bid CLEVELAND ASPHALT
7M2015
12/312015
delivery. Cell for amallar quantity ptices. Demurrage
PRODUCTS INC
Charge: $00.00 par M.fwr2 frse hrs.
PRECINCT2
$2.7800 GALLON 5,000 Gallon Minimum Order l Damumge$60 per hour
WESTERN EMULSIONS INC
7112015
12/382016
ener2 hours
PRECINCT2
$2.9900 GALLON Conwnirate CWP.Pumhased in concenimued form and
AwaNed the BM P2 EMULSIONS
7112015
12/312016
' diluted MM vaelerel7-1 rate=.37 vents pergailon.
Mlnlmum Tanker D.INery 5,030 Gallons. Cantonal $80
per hour Fast hours has
PRECINCT2
$3,0000 GALLON AEP/5.0)OGa1lon Mlnlmum Oder/oemurmga$60per
MARTIN ASPHALT CO
7/12015
12/312016
houreft.r2hours
UEPARSMLM BOANNOM MR EAOEPROBS
LOWBID BIDGEN
BESWNWSOATE
LUNG DATE
PRECINCT $2.5009 GALLON AE-P;Allpdceaem based on 6888 gallons minimum
AwaNed the OM CLEVELANDASPHALT
7112016
IMIRO15
dalNery. Call f;,.nA ler,mMfil N.m.D.MMrage
PRODUCTS INC
Charge: $BOLO) perM after2 free hrs.
PRECINCTS $2.7800 GALLON 5,000 Gallen Minimum Oder/ Demorrage$60 per hour
WESTERN EMULSIONS INC
71172015
12/382016
after2 hours
PRECINCTS $2,9900 GALLON Conc..Wt.CWP-Puah.sedlnwncentratedformand
Aw.Nedihe BN P2 EMULSIONS
7/12015
IM12016
diluted w8h watera17-1 .1.=.37 tents pergailon.
Minimum Tanker Delivery 6.00 Gallons. Demumage880
per hour. First 2 boom free
PRECINCT $3.0000 GALLON AEP15.000 Gallon Mlnimem Oder l D...... $00 or
MARTIN ASPHALT CO
711QDIB
1W312D15
hour after 2 boors
Tuesday, Jena 30.2016
Pag. t of 2
ITEM PRIMER OIL
BEPARTEAS BOIIMUUNT UNIT EKWHONS
LOW BD Mi
BEHMGOAIE
O WROATE
PRECINCT4-P $2.5009 GALLON AE-P; All ptices are based an 5000 gallons minimum
AwaNed the Bid CLEVELAND ASPHALT
7/12015
12/312015
delivery.Call f.rsmallorquenilty prices. Demurrage
PRODUCTS INC
Charge: $00.00 perhrafter2fine has.
PRECINCT4-P $2.7800 GALLON 5,O0a Gallon Minimum Orders Demumge $6o per hour
WESTERN EMULSIONS INC
7112015
127312015
ener2 boom
PRECINCT4-P $2.9900 GALLON Concentrate CWP-Pumhased In comenheted farts and
Ameed the Bid P2 EMULSIONS
7/12015
IPJ312015
diluted with water at Ri rate=.37an% pergailon.
Mlnlmum Tenkar Oellvary5,000 G.Ibne. Oemurtege $00
perhour. First 2 hours hee
PRECINCT4-P $3.0000 GALLON AEP15,000 Gallon Minimum ONerloemurrege$60 per
MARTINASPHALTCO
7/12015
12/3V2015
ho.raft.r2haura
0@ARIFffNT BOAMOIWT MU ENOEPIIONS
LOW BUWR
BEMMWSUATE
ENOWSGRTE
PRECINCT4-8 $2.5009 GALLON AE-P; All ptices are baaedan 6000g.11ons minimum
AwaNed the Bid CLEVELAND ASPHALT
7/1/2015
12/312016
d.INery. Catlforamellerquanliry Pdcea. Demurrage
PRODUCTS INC
Charge: $80.00 per hrafter2 hee has.
PRECINCT4S $2.7800 GALLON 5.00 Gallon Minimum ONerl Demurrage$69 perhour
WESTERN EMULSIONS INC
7/1/2015
12/312015
ener2h.um
PRECINCT4-S $2.9900 GALLON Coneanlmte CWP- Purchased in concentrated form and
AwaNed the Bid P2 EMULSIONS
7/12016
12/312015
diluted MIA waterN7-1 Mt. =,37cents purgation.
Mlnlmum Tanker OeiNary5,00o GegOns. Demumge$BO
perhour. First2 houm hee
PRECINCT4-S $3.0000 GALLON AEP15,000 Gallon Minimum Oder/Demuaage$60 per
MARTINASPHALTCO
711QDIS
12/312016
h.uraftar2houm
CALHOUN COUNTY, TX BID TABULATIONS: AN
ITEM AC-5
"AWN BIDARM UMT ENCEPTIORS
IOW BID BIDDER
BE61NNWG DATE
ENMNGDATE
PRECINCT $2.8200 GALLON 5,000 Galion Minimum Order Demurrage$00 per hour
A.W.elthe BM MARTIN ASPHALT CO
7/12015
12131MO15
after 2 hours
PRECINCT $3.2009 GALLON All priors are based on 6,000 gallons minimum delivery.
CLEVELAND ASPHALT
7112O15
12/312015
Cell forsimlierquengtypdoes. Demurrage CM.N.:
PRODUCTS INC
$80.00 per houraftm2 find, hours
DEPARTMENT BIDAMMXfI UMT FXARDANS
IOW BE BIDDER
BIDGRO 6DATE
O WGDATE
PRECINCT $2.0200 GALLON 5.000 Sullen Mlnlmum Order/ Demurrage$60 per hour
Awarded the Bid MARTINASPHALTCO
7/12015
12/31/2016
after 2 hours
PRECINCT $3.2009 GALLON All pdces are based on 5,00o pounds minimum delNery.
CLEVELAND ASPHALT
71=015
12/312015
C.111mamells"amuty pd... Demurrage Chame:
PRODUCTS INC
500.00 perhour after2 free boom
DEPARLNELET BID AMOUNT UNIT EXCEPRHS
IBWBID BMOER
BEGURNSOATE
ENOMGDATE
PRECINCT $2.6200 GALLON 5.000 Galion Minimum Order l Demunage$60 per hour
Awarded the BW MARTIN ASPHALT CO
7112015
12/312016
eher2hmrs
PRECINCT $3.2000 GALLON All prices are limmucn 5,000gailonsminlmum delivery.
CLEVELAND ASPHALT
7/12015
12/312016
Cell fmsmallerquongty prime, Damumage Charge:
PRODUCTS INC
$80.00 per hour after2 free home
OEPARTMW BIDAMOUNT UNIT EIE WTHINS
LOWBID BIDDER
BEGUINGRACE
OffiRDATE
PRECINCT 4-P $2.6200 GALLON 6,000 Ge8.n Mlnlmum Omer/ Oemunaga$60 per hour
Awarded the BW MARTIN ASPHALT CO
7/12015
10312015
after2houe
PRECINCT4-P $3.2009 GALLON All prices am based on 6,000 gallons minimum delNery.
CLEVELAND ASPHALT
7112015
12/312015
call for smaller endow pdces. Demurragecharge:
PRODUCTS INC
$80.00 per hourafter 2 due hours
DEPARTMINT BIDAMOUNT UW EXCEPTIONS
LDWBID BIDDER
BEUNNMGDATE
DMODATE
PRECINCTS $2.6200 GALLON 6,000 Began Minimum Omer/ Dominate$60 per hour
Awarded the SW MARTIN ASPHALT CO
- 7/1/2015
121312015
age, 2 hours
PRECINCT4-S $3.2009 GALLON All prices are based on 5,000 gallons minimum dallary.
CLEVELANDASPHALT
7/1/2015
IV31MOIS
Call he .... lle mmetliyprloas. Demurrage Chmgo:
PRODUCTS INC
$80.00 par hour site, 2 free hove
Tuesday, Jun. 30. 2016
page 1.11
CALHOUN COUNTY, TX BID TABULATIONS: RC250
ITEM RC250
DEPARTMENL BIDAMOMT UNR EXCEPTIONS
LBW BID BIDDER
BEST MGUATE
MEG DATE
PRECINCT $3.3009 GALLON All pdcea are based on 6,000 gallons minimum delNery.
Awarded the Bid CLEVELAND ASPHALT
7112015
12/312015
Call for smallerquantity price.. Demurrage Charts:
PRODUCTSINC
$60.00 pm h r e0m 2 free h or.
PRECINCT $3.6000 GALLON 5,00o Ga0on Minhum Order/Demumge$60perhour
MARTIN ASPHALT CO
712015
IW312015
after 2 hours
DEPARWff BIDAMMWE IIMT EXURIDNE
LOWBID ow
BEGNMNGDATE
ENpNGUATE
PRECINCT $3.3109 GALLON All pdces are based on 5,000 gallons minimum delivery.
Awarded the BW CLEVELAND ASPHALT
7112015
12/312GI5
Ca11faramall0rgaantilypdces. Demurrage Chmt.:
PRODUCTSINC
$81D.00perhrafter2freehre.
PRECINCT2 $3.6000 GALLON 5,000Gelion Minimum0m.rl Demurmg.$6aperheur
MARTIN ASPHALT CO
7112015
12/312016
after2hmes
DEPARTMENT BIDAMOUNT UMI ENCUMUNS
LOWBID BIDDER
BEGWMNG DATE
ETIDBIGDATE
PRECINCT $3.3009 GALLON Ailpdces are based on 5,000 gallons minham delNery.
AwaNBd the Bid CLEVELANDASPHALT
7112O16
12/312016
Cell fmamail o,mmtily pd... Demumdge Charge:
PRODUCTS INC
300.00 per hrafter2 has hers.
PRECINCT $3.6000 GALLON B=G.11n Minimum Orders Demmorge$00 per hour
MARTIN ASPHALT CO
7/12015
12131MO15
after2 h.urs
UEPARTMENT BDAMOMH INN EXEPLMNS
DOWN BIDDER
BEGBINMGDATE
HMG DATE
PRECINCT4-P $3.3009 GALLON All prices ere based on 6,000 gallon minimum delNery.
Awamed Me BW CLEVELAND ASPHALT
7/1/2016
12212015
Callforsmallerquanlirypirms. Demurrage Charge:
PRODUCTS INC
$80.00 per In after2 fine hrs.
PRECINCT4-P $3.6000 GALLON 6,000G.lion Minhum Omerlyemurrage$60perhour
MARTINASPHALTCO
7/1/2015
12/31/2015
after2 hours
DEPARDOT BIDAMOMH WH EXOEPTIUNS
TOWBID BIDDER
1IMMSDATE
FI NGDATE
PRECINCT4-8 $3.3009 GALLON All pdns are based on 5,000 go8pne minlmum delNery.
Awarded the Bid CLEVELAND ASPHALT
7/1/2015
12/31MOIS
CailfarsmallergoedityprIcea. Demurrage Charge:
PRODUCTS INC
$00.00 perhr after2 has hrs.
,
PRECINCT4-S 33.6000 GALLON 5p00 G.Ilon Mlnlmum omen vemurmge $60 pernour
MARTINASPHALTCO
7/12015
12/31/2015
efter2heurs
CALHOUN COUNTY, TX Big TABULATIONS: CHS-2
ITEM CRS-2
I M 1101 BOAMBIWE UK EADEPRBNS
mwm MM
BORRIGDAIE
HiMIRUATE
PRECINCT $1.9272 GALLON A111 prices are based on 5,000 gallons minimum deliver.
AwaNed the BM CLEVELAND ASPHALT
7112015
12/312D15
Call for smaller quantity prices. 0emummgecharge:$80.00
PRODUCTS INC
per hreftar 2 son hrs.
PRECINCT $2.1000 GALLON 5.000 Galion Minimum Order/ Demuamge$60 per hour
WESTERN EMULSIONS INC
7/1/2016
IM12015
after 2 hours
PRECINCT $2.1800 GALLON 5.000 Gallon Minimum Order Demurrage$60 per hour
MARTINASPHALTCO
711/2015
12/312015
after 2 boors
UPARTIM BOAMIRW UMT EXOPIMNS
IDWBID Bw
MKS DALE
VWGUAIE
PRECINCT $1.9272 GALLON Alll prices are based on 6,000 gallons minimum delNer.
AwaNed the Bid CLEVELANDASPHALT
711/2015
12/312015
Call f.rsmaller usually prices. Demurmgechalga:$80.00
PRODUCTS INC
perhrafter2fmabm.
PRECINCT $2,1000 GALLON 5,000G.Ii.. Minimum Orderl0emurra9e$60perhour
WESTERN EMULSIONS INC
7/i2015
12/3112015
after 2 boom
PRECINCT2 $2.1000 GALLON 6,000 Galon Minimum Order/ Demurrage$60 per hour
MARTINASPHALTCO
7/112016
12/312015
after boom
DEPARIEAENE IMAMOUBE UNU EKHRONS
IOWBD BOBUI
BEREGBAIE
MUM
PRECINCTS $1.9272 GALLON Alil pd.. ere based on 5,000 gallons minbnum dell,m.
AwaNed the OW CLEVELAND ASPHALT
7112DIS
12/312016
Cailforsmallerquanll,prices. D..mmgecb.me:3l9OD
PRODUCTS INC
pmhr.mr2freams.
PRECINCT $2.1000 GALLON 5.000 Gallon Minimum ONerl Demurrage 460 per hour
WESTERN EMULSIONS INC
7/72015
121312015
.ft.,2 home
PRECINCTS $2.1890 GALLON 6,00 Gallon Minimum ONerl Demurrage$60 per hour
MARTINASPHALTCO
7A20/6
12/312015
after2 hours
DEPARTAIEDE DEAMDUNf W ROPRINS
19111 Bum
BESENNINSBATE
E 911AIE
Tuesday, Jun. 30, 2Di5
Page 1012
ITEM CRS-2
DEPARFM BIBAM9LWE UW EXOMNS
IOWBO BINIM
1111 G11ATE
RMIDATE
PRECINCT4-P $1.9272 GALLON Alil pd ..he based an 6,00D gallons minimum delNer.
Awwd.dthe BM CLEVELAND ASPHALT
7112015
12/312015
Cal fersmallerquaNllyprices. Demuvag.chmge:$90.00
PRODUCTS INC
perm after free me.
PRECINCT4-P $2.1000 GALLON 5.000 Gallon Minimum ONer/Demurral- 30Par hour
WESTERN EMULSIONS INC
7/12015
12/312015
after 2 heum
,
PRECINCT4-P $2.1600 GALLON 5.000 Gallon Minimum Omer/ Demurrage$60 perhour
MARTIN ASPHALT CO
7112016
121312015
uftar2houre
DEPARIMENT BMAMBUNI UMT ENSEPEDINS
towBO BIXIR
BEWEMNSDAIE
E1WHAIE
PRECINCT4-S $1.9272 GALLON Aill pricesore based on 5,000 gallons minimum delNer.
Awarded the Bel CLEVELAND ASPHALT
7112015
12/312016
Cell forammlierquanlly prima. Dememgachaige:$100.00
PRODUCTS INC
per h,.fte,2 free hrs.
PRECINCT4-13 $2.1000 GALLON 5.000 Galion Minimum Omer/ Demurrage$60 per hour
WESTERN EMULSIONS INC
7112016
12/312015
after 2 hours
PRECINCT4-S $2.1800 GALLON 600 Gallon Minimum Orders Demma9e$60 per hour
MARTIN ASPHALT CO
7/12015
1W312015
after hours
CALHOUN COUNTY, TX BID TABULATIONS: CRS•2P
ITEM CRS-21'
UEPANTMENI BOAMOMT UMT EXCEPOMS
LOWBO MR
BFSMNMSOATE
ENOUIUOATE
PRECINCT $2,3800 GALLON 5,00 Conan Minimum Order Demumage$60 per hour
Awarded Be Bid WESTERN EMULSIONS INC
7/12015
1213MO15
after 2 hours
PRECINCT $2.5009 GALLON All prices are based an 5,000 gallons minimum daiNaly.
CLEVELAND ASPHALT
7112O16
12/312015
Callfo,ttemierquantityprices. Oemueregachar8e:$80.00
PRODUCTS INC
perhrafter2fiaehas.
PRECINCT $2.7800 GALLON 5.000 Genan minimum Orderl Demurrage$60 pet hour
MARTINASPHALTCO
7/12015
121312015
after2houm
UEPABIM:NT BOAMMINT ONIT EKEPTUIXS
LOWBO BIDDER
BESMXMO ORE
OOOIODAIE
PRECINCT $2,3800 GALLON 5,000 Gallon Minimum Order/Demaerege S60 perhour
Ameded the BM WESTERN EMULSIONS INC
7/12015
12MIM015
after 2 hours
PRECINCT2 $2.5009 GALLON All pros.re based on 6,000 gone. minlmum dolNary.
CLEVELAND ASPHALT
7112015
12/312Di6
Califorarrallerquanllrypriws. Mmulregecha,e:380.00
PRODUCTS INC
per hr after2 hea hm.
PRECINCT $2.7800 GALLON 5.000 Gallon Minimum Order/ Demands$60 per hour
MARTIN ASPHALT CO
7/12015
12/312015
after 2 hours
OEPAUIMFNT BOAMIAT LNT EACEP/IONS
LOWBO BUM
BE9NLOISUATE
OfWNSOATE
PRECINCT $2.3600 GALLON 5.000 Galion Minimum Order/ Domarmge$68 per hour
Awarded the Bid WESTERN EMULSIONS INC
7112015
12/312015
after2hovas
PRECINCT $2.5099 GALLON All pd.. ere based on S,0o0 gallons minimum delivery.
CLEVELAND ASPHALT
7/12015
12/312015
Cell foesmailerquennly pulses. Demuem9eaharge:$80.00
PRODUCTS INC
pethralm,21mehas.
PRECINCT3 $2.7800 GALLON 5.000 Gotten Minimum Order/ Demuempe$0 per hour
MARTINASPHALTCO
71I2015
12/3DP015
after 2 hours
WPAATMOIT BOAMOMT UMT EXCEPTONS
WON BOUFA
BEONMNBDATE
9WGUAIE
Tuesday, June 30. 2015
Page 1 of 2
ITEM CRS-2P
OEPABTMEffi BOAMOUNT UNIT FAMILONS
LOWBO BUM
BEONIOMOATE
QOMOOATE
PRECINCT4-P $2.3000 GALLON S,ODO Galion Minimum Orderl Demu,mge$60 per hour
Awarded the Bid WESTERN EMULSIONS INC
7/12015
1251QO15
after2houm
PRECINCT4-P $2.5009 GALLON All pd.,mebasedan5,0u0galian. minlmum dellrory.
CLEVELAND ASPHALT
7112O15
IMIM015
Call faramailarquannry prices. Demunagacharge:$80.00
PRODUCTS INC
perhre8ar2 free has.
PRECINCT4-P $2.7800 GALLON 5,000 Gallon Minhum Order/ Demurrage$60 per hour
MARTINASPHALTCO
7/l/2015
12/312015
after 2 boors
DRAATMENT BOAMUONT MIT EACBIONS
MAIM BIDDER
BESMNWSOATE
FNWNSOATE
PRECINCT4-S $2.3800 GALLON 5,0011 Callan Minhum Order/ Demurrage No perhour
Awarded the Bid WESTERN EMULSIONS INC
7112015
12/312015
after 2 boom
PRECINCT4-S $2.5009 GALLON All pdcesere based an 5,000g91lons minlmum delNery.
CLEVELANDASPHALT
7/12015
12/312015
Call fnsuregargaannty prices. Domurregecharga:$80.01)
PRODUCTS INC
perhra8er2 has has.
PRECINCT4-S $2.780D GALLON 5,000 Genan Mlnlmum Orders DOmmrsgee60perhaur
MARTINASPHALTCO
7I12015
121312015
after2hours
APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS
FOR INSECTICIDES FOR MOSQUITO CONTROL FOR THE PERIOD BEGINNING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016. BIDS WILL BE DUE THURSDAY, DECEMBER 3, 2015 AND
CONSIDERED FOR AWARD ON THURSDAY, DECEMBER 10, 2015:
Commissioner Fritsch made a motion to approve specifications and authorize the County Auditor to advertise for
bids for Insecticides for mosquito control for the period beginning January 1, 2016 and ending December 31,
2016. Bids will be due Thursday, December 3, 2015 and considered for award on Thursday, December 10,
2015.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
CINDY MUELLER
COUNTY AUDITOR, CALHOUN COUNTY
COUNTY COURTHOUSE ANNEX II - 202 S. ANN ST.
PORT LAVACA, TEXAS 77979
(361) 553-4610
MEMORANDUM
TO: JUDGE PFEIFER & SUSAN RILEY
COUNTY JUDGE'S OFFICE
FROM: AUDITORS OFFICE - PEGGY HALL
RE: AGENDA ITEM FOR COURT
AGENDAITEM
,TZqJi .,'
► Consider and take necessary action to approve specifications and authorize the
County Auditor to advertise for bids for Insecticides for Mosquito Control for the
period beginning January 1, 2016 and ending December 31, 2016. Bids will be due
Thursday, December 3, 2015 and considered for award on Thursday, December
10, 2015.
SPECIFICATIONS FOR
INSECTICIDES FOR MOSQUITO CONTROL
1. The County of Calhoun is requesting sealed bids for Insecticides for Mosquito Control as needed
by the following Road and Bridge Precincts:
Precinct #1, Fairgrounds Area or Jobsites
Precinct #2, Six Mile Area or Jobsites
Precinct #3, Olivia Area or Jobsites
Precinct #4-P, Port O'Connor Area or Jobsites
Precinct #4-S, Seadrift Area or Jobsites
2. The bid shall be in effect for a period of TWELVE (12) Months beginning January 1, 2016 and
ending December 31, 2016
3. Bid Items
• Mineral Oil — Oil Base
• Mineral Oil —Water Base
• Malathion
Active Ingredients: Malathion 96.5%; Other 3.5%
• 30-30 ULV
Active Ingredients: Permethrin 30%; Piperonyl Butoxide 30%; Other 40%
• 31-66 ULV
Active Ingredients: Permethrin 31.28%; Piperonyl Butoxide 66%; Other 2.72%
• 20-20
Active Ingredients: Permethrin 20.6%; Piperonyl Butoxide 20.6%; Other 58.8%
• 4-4 ULV
Active Ingredients: Permethrin 4%; Piperonyl Butoxide 4%; Other 92%
• 4-8
Active Ingredients: Permethrin 3.98%; Piperonyl Butoxide 8.48%; Other 87.54%
• Deltagard or Equivalent
Deltamethrin 2%; Other 98%
• ULV Mosquito Master 412 or Equivalent
Chlorpyrifos 12%; Permethrin 4%; Other 84%
• Provect 5 XRG Granules or Equivalent
Temephos 5%; Other 95%
• 1.5 ULV
Chlorpyrifos 19.36%; Other 80.64%
• Altosid 30 Day Briquets or Equivalent
(S) Methoprene 8.62%; Other 91.38%
• Altosid XR Extended Residual Briquets or Equivalent
(S) Methoprene 2.1 %; Other 97.9%
• Altosid SR-20 Liquid Larvicide Concentrate or Equivalent
(S) Methoprene 20%; Other 80%
Page 1 of 2
• Altosid A.L.L.SR-5 Liquid Larvicide Mosquito Growth Regulator or Equivalent
(S) Methoprene 5%; Other 95%
• Altosid Pellets Mosquito Growth Regulator or Equivalent
(S) Methoprene 4.25%; Other 95.75%
• Altosid Pellets WSP Mosquito Growth Regulator or Equivalent
(S) Methoprene 4.25%; Other 95.75%
• Altosid XR-G or Equivalent
(S) Methoprene 1.5%; Other 98.5%
• Altosid SBG Single Blood Granule or Equivalent
(S) Methoprene 0.2%; Other 99.8% or Methoprene 0.3%; Other 99.7%
• Fourstar Sustained Release 45/90/180 Day Microbial Briquets or Equivalent
Bacillus sphaericus 6%; Bacillus thuringiensis subspecies israelensisl %; Other 93%
• Summit BTI Briquets or Equivalent
Bacillus thuringiensis subspecies israelensis serotype H-14 10.31%; Other 89.69%
• Sustain MBG Biological Larvicide or Equivalent
Bacillus thuringiensis subspecies iraelensis serotype H-14 5.71 %; Other 94.29%
• Zenivex E4% RTU or Equivalent
Etofenprox 4%; Other 96%
• Zenivex E20% or Equivalent
Etofenprox 20%; Other 80%
4. Five (5) copies of the Material Safety Data Sheet listing the active ingredients and
safety instructions must be included for each insecticide.
(Example: Bids turned in for Mineral Oil and Malathion — you would Return the Original
of the Invitation To Bid Form AND 5 copies of the Material Safety Data Sheet for
Mineral Oil AND 5 copies of the Material Safety Data Sheet for Malathion)
5. Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports. County representatives may sample material
from the manufacturing plant, terminal, shipping container and any other source they deem
necessary to insure reliability of the products. Regardless of results of any materials test required
by Calhoun County, all costs incurred for such tests shall be paid for by the bidder.
6. Delivery shall be FOB Destination to Jobsite.
All charges must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an exception
on the bid form. Exceptions may disqualify the bid.
7. NO PERSON has the authority to verbally alter these specifications. Any changes to
Specifications will be made in writing (Addendum approved by Commissioners' Court) and
sent to each person having a bid package.
Page 2 of 2
GENERAL CONDITIONS
OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE
BID BEING DISQUALIFIED.
I. BIDDING rw Return: Original Invitation to Bid Form — Do Not Fold
Return: 5 Copies of the Material Safety Data sheets
listing the active ingredients and safety instructions for
Each Insecticide that is being bid on. Failure to
return 5 copies of the Material Safety Data sheets for Each
Insecticide may result in your bid(s) being disqualified.
A. All bids must be on the "Invitation To Bid Form" furnished by the County Auditor's Office
and must be typed. Please Type the Bid Form
B. DUE — TIME AND DATE: Scaled bids must be in the office of the County Judge on or
before 10:00 AM, Thursday, December 3, 2015. The clock in the County Judge's office
is the official clock that will be used in determining the time that a bid is received and the
time that bids will be opened. A late delivery with an early postmark will not suffice. Be
sure you have allowed ample time for postal delivery. The County will not be
responsible for the delivery of your bid to the office of the County Judge. If you choose
to send your bid by postal delivery, then it is recommended that you call the County
Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening.
Calhoun County does not accept faxed or emailed bids.
All Bids are due on or before 10:00 AM, Thursday, December 3, 2015 at the
following address:
Michael J Pfeifer, County Judge
Calhoun County Courthouse
2115 Ann St
Third Floor, Room 301
Port Lavaca TX 77979
6FMark the outside of the sealed 9 x 12 or lamer envelope or box:
Sealed Bid — Insecticides for Mosquito Control
If you send your bid by UPS, FEDEX, etc, the outside of this envelope or box must
be marked "Sealed Bid — Insecticides for Mosquito Control"
Page 1 of 4
C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance
of the bid without prejudice to himself/herself, by submitting a written request for its
withdrawal to the County Judge.
D. Bids should show unit price.
All charges _must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an
exception on the bid form. Exceptions may void the bid.
E. No change in price will be considered after bids have been opened.
F. Bidders are invited to be present at the opening of bids on Thursday, December 3, 2015 at
10:00 AM in the County Judge's office, Calhoun County Courthouse, 211 S Ann St, 3rd
Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for award on
Thursday, December 10, 2015.
2. BIDS:
Bids are for a twelve (12) month period beginning January 1, 2016 and ending December 31,
2016.
3. BID FORMS:
The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who
is authorized to execute this contract, that this company, corporation, firm, partnership or
individual has not prepared this bid in collusion with any other Vendor, and that the
contents of this bid as to prices, terms or conditions of said bid have not been communicated
by the individual signing nor by any employee or agent to any other person engaged in this
type of business prior to the official opening of this bid.
4. EXCEPTIONS:
If exceptions are being taken to any part of specifications, have them listed on the
Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the bid.
5. TAXES:
The County is exempt from Federal Excise Tax and State Sales and Use Tax.
The bid price must not include the above mentioned taxes.
Commissioners' Court reserves the right to waive technicalities, reject any or all
bids, to accept the bid deemed most advantageous to Calhoun County and to be
the sole judge in determining which bids will be most advantageous to Calhoun
County.
In the event of tie bids, the winning bid is determined per the Texas Local Government
Code 262.027(b). Tie bid is determined by drawing in Commissioners' Court.
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
the County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
Page 2 of 4
DELIVERIES:
A. Unless otherwise stated in the bid form or specifications, deliveries must consist
only of new and unused merchandise.
B. In the event that the deliveries of the supplies or products covered in the bid
are not made within the number of days specified, or in the event that the supplies or
products delivered are rejected, and are not removed and replaced within the number
of days specified in the official notice of rejection, the County reserves the right to
purchase said supplies from the next lowest bidder who meets the specifications.
Upon any such breach of contract, the County reserves the right to proceed against
the successful bidder and/or the surety on his bond for any and all damages occasioned
by the breach.
REJECTIONS:
Articles not in accordance with samples and specifications must be removed by
the bidder at his expense. All disputes concerning quality of supplies delivered
under this proposal will be determined by Commissioners' Court or their
designated representative.
9. BILLING:
All bills are subject to approval by the Auditor's office.
Payment of all invoices will be made after the delivery and inspection of the item
or items are satisfactory to the County and the purchase order and invoice are properly and
timely submitted to the Treasurer's office by the appropriate County Department.
Commissioners' Court meet the 2nd and 4`h Thursday of each month to approve bills. Each
County Department is responsible for submitting their purchase orders for payment and the
purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each
Commissioners' Court Meeting. No payment can be mailed out until approved by
Commissioners' Court. Purchase Orders due dates and Commissioners' Court dates are subject
to change.
10. CONDITIONS PART OF BID:
The general conditions of submitting sealed bids to Calhoun County, Texas defined herein shall
be a part of the attached bid.
11. CONTRACT:
A. No formal contract will be executed. The following will comprise the contract
between the County and the successful bidder.
1. Specifications
2. General conditions to bidding
3. The signed Invitation To Bid Form with bid amount
4. Letter awarding the bid
B. In case of conflict, the specifications shall be controlling.
Page 3 of 4
,12. OSHA REQUIREMENTS:
The vendor or contractor hereby guarantees to the County of Calhoun, Texas that
all material, supplies and equipment as listed on the proposal, contract or purchase
order meets the requirements, specifications and standards as provided for under
the Federal Occupational Safety and Health Act of 1970, as amended and in force
at the date hereof.
13. PROTEST PROCEDURES:
All protests and disputes will be held in Calhoun County, Texas.
Any actual or prospective bidder or proposer who believes they are aggrieved in
connection with or pertaining to a bid or proposal may file a protest. The protest must be
delivered in writing to the Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
Name, mailing address and business phone number of the protesting party;
2. Appropriate identification of the bid or proposal being protested;
3. A precise statement of the reasons for the protest; and
4. Any documentation or other evidence supporting the protest and any
alleged claims.
The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,
meeting with the protesting parry. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary parry or
parties to the protest to provide such information. The decision of Commissioner's Court will be
final.
18. PUBLIC INFORMATION ACT:
A. All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Cindy Mueller, County Auditor
202 S. Ann St., Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax:361-553-4614
Email: cindy.mueller@calhouncotx.org
Page 4 of 4
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
Mineral Oil - Oil Base
Price Per Gallon
INVITATION TO BID
JANUARY 1, 2016 thru DECEMBER 31, 2016
50 Gallon Drum /per gallon
55 Gallon Drum /per gallon
275 Gallon Tote /per gallon
< List Mineral Oil Name
Mineral Oil - Water Base F List Mineral Oil Name
Price Per Gallon
50Gallon Drum /pergallon
55 Gallon Drum /per gallon
275 Gallon Tote /per gallon
Malathion List Insecticide Name
Active Ingredients: Malathion 96.5%; Other 3.5%
Price Per Gallon
55 Gallon Drum /per gallon
260 Gallon Tote /per gallon
30-30 ULV List Insecticide Name
Active Ingredients: Permethrin 30%; Piperonyl Butoxide 30%; Other 40%
Price Per Gallon
5 Gallon Pail /per gallon
30 Gallon Drum /per gallon
55Gallon Drum /per gallon
275 Gallon /per gallon
31-66 ULV , List Insecticide Name
Active Ingredients: Permethrin 31.28%; Piperonyl Butoxide 66%; Other 2.72%
Price Per Gallon
30 Gallon Drum /per gallon
4 X 1 Gallon Case /per gallon
Page 1 of 5
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2016 thru DECEMBER 31, 2016
20-20 , List Insecticide Name
Active Ingredients: Permethrin 20.6%; Piperonyl Butoxide 20.6%; Other 58.8%
Price Per Gallon
Unit Size /per gallon
4-4 ULV List Insecticide Name
Active Ingredients: Permethrin 4%; Piperonyl Butoxide 4%; Other 92%
Price Per Gallon
2.5 Gallon /per gallon
30 Gallon Drum /per gallon
55 Gallon Drum /per gallon
275 Gallon /per gallon
4-8 � List Insecticide Name
Active Ingredients: Permethrin 3.98%; Piperonyl Butoxide 8.48%; Other 87.54%
Price Per Gallon
5 Gallon /per gallon
30 Gallon Tote /per gallon
55 Gallon Drum /per gallon
Deltagard OR Equivalent OR List Insecticide Equivalent
Active Ingredients: Deltamethrin 2%; Other 98%
Price Per Gallon
2 x 2.25 Gallon Case
/per gallon
ULV Mosquito Master 412 OR Equivalent OR List Insecticide Equivalent
Active Ingredients: Chlorpyrifos 12%; Permethrin 4%; Other 84%
Price Per Gallon
55 Gallon Drum
/per gallon
Page 2 of 5
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2016 thru DECEMBER 31, 2016
Provect 5 XRG Granules OR Equivalent OR List Insecticide Equivalent
Active Ingredients: Temephos 5%; Other 95%
Price Per Bag
40 lb Bag /per bag
1.5 ULV List Insecticide Name
Active Ingredients: Chlorpyrifos 19.36%; Other 80.64%
Price Per Gallon
2.5 Gallon /per gallon
30 Gallon /per gallon
55 Gallon Drum /per gallon
Altosid 30 Day Briquets OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 8.62%; Other 91.38%
Price Per Case
400 Per Case
/per case
Altosid XR Extended Residual Briquets OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 2.1%; Other 97.9%
Price Per Case
220 Per Case
/per case
Altosid SR-20 Liquid Larvicide Concentrate OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 20%; Other 80%
Price Per Case
2 x 2.5 Gallon (5 GL Case)
case
Altosid A.L.L. SR-5 Liquid Larvicide Mosquito Growth Regulator OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 5%; Other 95%
Price Per Case
4 x 1 Gallon (4 GL Case) /per case
Page 3 of 5
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
JANUARY 1, 2016 thru DECEMBER 31, 2016
Altosid Pellets Mosquito Growth Regulator OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 4.25%; Other 95.75%
Price Per Case
2 x 22 lb Case (44 LBS) /per case
Altosid Pellets WSP Mosquito Growth Regulator OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 4.25%; Other 95.75%
Price Per Case
800 Pouches (Case) /per case
Altosid XR-G OR Equivalent OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 1.5%; Other 98.5%
Price Per Bag
40 lb Bag /per bag
Altosid SBG Single Blood Granule OR Equivalent F OR List Insecticide Equivalent
Active Ingredients: (S) Methoprene 0.2%; Other 99.8%or Methoprene 0.3%; Other 99.7%
Price Per Bag
40 lb Bag /per bag
Fourstar Sustained Release 45/90/180 Day Microbial Briquets OR Equivalent , OR List Insecticide Equivalent
Active Ingredients: Bacillus sphaericus 6%; Bacillus thuringiensis subspecies israelensis 1%; Other 93%
Price Per Case
45 Day ----- 200 Per Case /per case
90 Day ----- 200 Per Case /per case
180 Day-----200 Per Case /per case
Summit BTI Briquets OR Equivalent < OR List Insecticide Equivalent
Active Ingredients: Bacillus thuringiensis subspecies israelensis serotype H-1410.31%; Other 89.69%
Price Per Case
100 Per Case /per case
Page 4 of 5
CALHOUN COUNTY, TEXAS -INSECTICIDES FOR MOSQUITO CONTROL
INVITATION TO BID
1ANUARY 1, 2016 thru DECEMBER 31, 2016
Sustain MBG Biological Larvicide OR Equivalent � OR List Insecticide Equivalent
Active Ingredients: Bacillus thuringiensis subspecies iraelensis serotype H-14 5.71%; Other 94.29%
Price Per Bag
40 lb Bag /per bag
Zenivex E4% RTU OR Equivalent F OR List Insecticide Equivalent
Active Ingredients: Etofenprox 4%; Other 96%
Price Per Gallon
2 x 2.5 Gallon
30 Gallon
/per gallon
/per gallon
120 Gallon /per gallon
275 Gallon /per gallon
Zenivex E20% OR Equivalent OR List Insecticide Equivalent
Active Ingredients: Etofenprox 20%; Other 80%
Price Per Gallon
2 x 2.5 Gallon
30 Gallon
/per gallon
/per gallon
120 Gallon /per gallon
275 Gallon /per gallon
► A request for a bid item does not guarantee that the bid item will be ordered by Calhoun County during the bid period.
► All charges must be included in bid price.
► No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form.
Exceptions may disqualify the bid.
LIST ANY EXCEPTIONS TO THE GIVEN BID
Company Na
Address:
Authorized Signature & Title:
Type Name & Title of Authorized Signature :
Date of Bid: Page 5 of 5
CIN
PEGGY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVA014 TERMS71979 ERICA PEREZ
111 ASSISTANT AUDITOR TELEPHONE 13611553.4610FAX 13611553-4614 ASSISTANT AUDITORS
October 22, 2015
INVITATION TO BID
INSECTICIDES FOR MOSQUITO CONTROL
January 1, 2016 thru December 31, 2016
Please find the following information enclosed.
► Return Instructions
► Specifications for Insecticides for Mosquito Control
► General Conditions of Submitting Sealed Bids to Calhoun County, Texas
► Vendor Information Form
► Invitation To Bid Form — DO NOT FOLD
r' RETURN the original "Invitation To Bid Form"AND
5 Copies of the Material Safety Data Sheet listing the active ingredients
and safety instructions for each insecticide you are bidding on
c The outside of the sealed envelope or box must be marked:
"Sealed Bid -Insecticides for Mosquito Control"
Control.be ma rked: "Sealed Bid — Insecticides for Mosquito
► Current Bid Tabulations (July 1, 2015 thru December 31, 2015)
If you have questions on the asphalts, oils and emulsions item(s), please contact one of the
Commissioners at the following numbers:
Roger Galvan, Commissioner, Precinct #1:
361-552-9242
Vern Lyssy, Commissioner, Precinct #2:
361-552-9656
Neil Fritsch, Commissioner, Precinct #3:
361-893-5346
Kenny Finster, Commissioner, Precinct #4
361-785-3141
Questions regarding the bid Packages: Contact Peggy at 361-553-4610 in the County Auditor's Office,
Calhoun County Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979
Email: peggy.hall@calhouncotx.org).
PECCY HALL
Allis CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEIIAS 77979 ERICA PEREZ
1srASSISTANT AUDITOR TELEPHONE (3611553-4610FANL36115534614 ASSISTANT AUDITORS
October 22, 2015
RETURN INSTRUCTIONS
Submitting a Bid for Insecticides for Mosquito Control
BIDS DUE: By 10:00 AM, Thursday, December 3, 2015
DELIVERY ADDRESS: Michael J Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3rd Floor, Room 301
Port Lavaca TX 77979
Return the following:
This information must be returned by the time and date due.
Failure to return the following information may void your bid(s).
1. Vendor Information Form
2. Material Safety Data Sheet for each insecticide — 5 complete copies for each insecticide
* 5 complete copies of Material Safety Data Sheet for each insecticide bidding on
must be included with your bid. Failure to include the required copies may
result in your bid being disqualified.
3. Invitation ... Form
Original• Return only the
• D• Not Fold Bid Form
returned• Bids must be in a sealed 9 x 12 or .. • or box
"Sealed Bid !Control"
VENDOR INFORMATION
Legal Name of Company
Telephone Number Fax Number
Complete Mailing Address (for Correspondence)
City, State and Zip Code
Complete Remittance Address (if different from above)
City, State and Zip Code
Order Contact Name and Title (printed)
Order Contact Email Address Order Contact Telephone Number
Authorized Representative and Title (printed)
Authorized Representative's Email Address
Signature of Authorized Representative Date
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APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS
FOR ROAD MATERIALS FOR THE PERIOD BEGINNING JANUARY 1, 2016 AND ENDING JUNE 30,
2016. BIDS WILL BE DUE THURSDAY, DECEMBER 3, 2015 AND CONSIDERED FOR AWARD ON
THURSDAY DECEMBER 10, 2015:
Commissioner Fritsch made a motion to approve specifications and authorize the County Auditor to advertise for
bids for Road Materials for the period beginning January 1, 2016 and ending June 30, 2016. Bids will be due
Thursday December 3, 2015 and considered for award on Thursday, December 10, 2015.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
CINDY MUELLER
COUNTY AUDITOR, CALHOUN COUNTY
CALHOUN COUNTY COURTHOUSE ANNEX II - 202 S ANN ST
PORT LAVACA, TEXAS 77979
(361)553-4610
MEMORANDUM
TO: JUDGE PFEIFER & SUSAN RILEY
COUNTY JUDGE'S OFFICE
FROM: AUDITORS OFFICE - PEGGY HALL
RE: AGENDA ITEM FOR COURT
AGENDAITEM
1',CTLA: ,22r, 211
► Consider and take necessary action to approve specifications and authorize the
County Auditor to advertise for bids for Road Materials for the period beginning
January 1, 2016 and ending June 30, 2016. Bids will be due Thursday, December 3,
2015 and considered for award on Thursday, December 10, 2015.
SPECIFICATIONS FOR
ROAD MATERIALS
1. The County of Calhoun is requesting sealed bids for Road Materials as needed by
the following Road and Bridge Precincts:
Precinct #1, Fairgrounds Area or Jobsites
Precinct #2, Six Mile Area or Jobsites
Precinct #3, Olivia Area or Jobsites
Precinct #4-P, Port O'Connor Area or Jobsites
Precinct #4-S, Seadrift Area or Jobsites
2. The bid shall be in effect for a period of Six (6) Months beginning January 1, 2106 and ending
June 30, 2016.
3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and
bridges. Calhoun County Specifications for Road Materials, Specifications on the Invitation To
Bid Form and General Conditions of Bidding must also be met/followed.
Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports. County representatives may sample material
from the manufacturing plant, terminal, shipping container and any other source they deem
necessary to insure reliability of the product. Regardless of results of any materials test required by
Calhoun County, all costs incurred for such tests shall be paid for by the bidder.
The Bid Items are:
► PE 5 Aggregate
► GeoGrid: Tensar TX 5, Tensar TX-130S, Tensar BX-1200, Terra Grid RX-1200 OR Equivalent
To be installed as per manufacturer's recommendations and TXDOT specifications
Quantity = Unknown
► Limestone-3/4 Inch to Dust
► Type PB (Topping Rock), Grade 4
► Item 249, Type A Limestone, Grade 3 [1 '/: Inch]
► Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
► Item 302, Type PE (Topping Rock), Grade 3
► Item 304, Type PE (Topping Rock), Grade 4
► Item 330, Limestone Rock Asphalt
► Item 330, Type D (Pre -Mix Limestone)
► Item 332, Limestone Rock Asphalt
► Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
Page 1 of 2
4. Delivery shall be FOB Destination to Jobsite.
All charges crust be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an exception
on the bid form. Exceptions may void the bid.
6. NO PERSON has the authority to verbally alter these specifications. Any changes to
specifications will be made in writing (Addendum approved by Commissioners' Court) and
sent to each person having a bid package.
Page 2 of 2
GENERAL CONDITIONS
OF SUBMITTING SEALED BIDS TO CALHOUN COUNTY, TEXAS
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID
BEING DISQUALIFIED.
1. BIDDING GF RETURN: Original of the "Invitation to Bid Form(s)"
Do Not Fold
Return in a sealed 9 x 12 or larger envelope
All bid forms may be returned in the same envelope.
A. All bids must be on the "Invitation To Bid Forms" furnished by the County
Auditor's Office and must be written in ink or typed.
B. DUE —TIME AND DATE: Sealed bids must be in the office of the County Judge by
10:00 AM, Thursday, December 3, 2015. The clock in the County Judge's office is
the official clock that will be used in determining the time that a bid is received
and the time that bids will be opened. A late delivery with an early postmark will
not suffice. Be sure you have allowed ample time for postal delivery. The County
will not be responsible for the delivery of your bid to the office of the County Judge.
If you choose to send your bid by postal delivery, then it is recommended that you
call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to
bid opening. Calhoun County does not accept faxed or emailed bids.
All Bids are due on or before 10:00 AM, Thursday, December 3, 2015 at the
following address:
Michael J Pfeifer, County Judge
Calhoun County Courthouse
211 S Ann St
3'd Floor, Room 301
Port Lavaca TX 77979
Gf' Mark the outside of the sealed 9x12 or larger envelope:
Sealed Bid — Road Materials
tGr If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be
marked "Sealed Bid — Road Materials."
C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County acceptance
of the bid without prejudice to himself/herself, by submitting a written request for
its withdrawal to the County Judge.
D. Bids should show unit price.
All charges (including freight) must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an
exception on the bid form. Exceptions may void the bid.
E. No change in price will be considered after bids have been opened.
Page 1 of 4
Bidders are invited to be present at the opening of bids on Thursday, December 3,
2015 at 10:00 AM in the County Judge's office, Calhoun County Courthouse, 211 S
Ann St, 3'd Floor, Room 301, Port Lavaca, TX 77979. Bids will be considered for
award on Thursday, December 10, 2015 during Commissioners' Court.
2. BIDS:
Bids are for a six (6) month period beginning January 1, 2016 and ending June 30, 2016.
3. BID FORMS:
The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who
is authorized to execute this contract, that this company, corporation, firm, partnership or
individual has not prepared this bid in collusion with any other Vendor, and that the
contents of this bid as to prices, terms or conditions of said bid have not been
communicated by the individual signing nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid.
4. EXCEPTIONS:
If exceptions are being taken to any part of the specifications, you must list them on the
Invitation to Bid Form or on your letterhead and manually sign it. Exceptions may void the
bid.
5. TAXES:
The County is exempt from Federal Excise Tax and State Sales and Use Tax.
The bid price must not include the above mentioned taxes.
6. AWARD
Commissioners' Court reserves the right to waive technicalities, reject any or all
bids, to accept the bid deemed most advantageous to Calhoun County and to be
the sole judge in determining which bids will be most advantageous to Calhoun
County.
In the event of tie bids, the winning bid is determined per the Texas Local Government
Code 262.027(b).
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
the County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
7. DELIVERIES:
A. Unless otherwise stated in the bid form or specifications, deliveries must consist
only of new and unused merchandise.
Page 2 of 4
B. In the event that the deliveries of the supplies or products covered in the proposal
are not made within the number of days specified, or in the event that the supplies
or products delivered are rejected, and are not removed and replaced within the
number of days specified in the official notice of rejection, the County reserves
the right to purchase said supplies from the next lowest bidder who meets the
specifications. Upon any such breach of contract, the County reserves the right to
proceed against the successful bidder and/or the surety on his bond for any and all
damages occasioned by the breach.
REJECTIONS:
Articles not in accordance with samples and specifications must be removed by
the bidder at his expense. All disputes concerning quality of supplies delivered
under this proposal will be determined by Commissioners' Court or their
designated representative. All disputes will be held in Calhoun County, Texas.
BILLING:
All bills are subject to approval by the Auditor's office.
Payment of all invoices will be made after the delivery and inspection of the item
or items are satisfactory to the County and the purchase order and invoice are properly
and timely submitted to the Treasurer's office by the appropriate County Department.
Commissioners' Court meet the 2"d and 4`h Thursday of each month to approve bills. Each
County Department is responsible for submitting their purchase orders for payment and
the purchase orders are due by 2:00 PM in the Treasurer's Office the Thursday before each
Commissioners' Court Meeting. No payment can be mailed out until approved by
Commissioners' Court. Purchase order due dates and Commissioners' Court dates are
subject to change.
10. CONDITIONS PART OF BID:
The general conditions of submitting sealed bids to Calhoun County, Texas defined herein
shall be a part of the attached bid.
11. CONTRACT:
A. No formal contract will be executed. The following will comprise the contract
between the County and the successful bidder.
1. Specifications
2. General conditions to bidding
3. The signed Invitation To Bid Form with bid amount
4. Letter awarding the bid
B. In case of conflict, the specifications shall be controlling.
12. OSHA REQUIREMENTS:
The vendor or contractor hereby guarantees to the County of Calhoun, Texas that
all material, supplies and equipment as listed on the proposal, contract or purchase
Page 3 of 4
order meets the requirements, specifications and standards as provided for under
the Federal Occupational Safety and Health Act of 1970, as amended and in force
at the date hereof.
13. PROTEST PROCEDURES:
All protests and disputes will be held in Calhoun County, Texas.
Any actual or prospective bidder or proposer who believes they are aggrieved in
connection with or pertaining to a bid or proposal may file a protest. The protest must be
delivered in writing to the Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
1. Name, mailing address and business phone number of the protesting party;
2. Appropriate identification of the bid or proposal being protested;
3. A precise statement of the reasons for the protest; and
4. Any documentation or other evidence supporting the protest and any
alleged claims.
The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,
meeting with the protesting party. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary party
or parties to the protest to provide such information. The decision of Commissioner's
Court will be final.
14. PUBLIC INFORMATION ACT:
A. All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Cindy Mueller, County Auditor
202 S. Ann St, Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Email: cindy.mueller@calhouncotx.org
Page 4 of 4
CIN
R
PEGGY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 ERICA PEREZ
lu ASSISTANT AUDITOR TELEPHONE 136115534610FAX136115534614 ASSISTANT AUDITORS
October 22, 2015
INVITATION TO BID
ROAD MATERIALS
January 1, 2016 thru June 30, 2016
Please find the following information enclosed.
► Return Instructions
► Specifications for Road Materials
► General Conditions of Submitting Sealed Bids to Calhoun County, Texas
► Vendor Information Form
► Invitation To Bid Forms — DO NOT FOLD
t�§' RETURN the original 'Invitation To Bid Form" for each item you are bidding
on in a sealed 9 x 12 or larger envelope.
® All invitation To Rid Forms may be returned in one envelope.
DO NOT FOLD BID FORMS
r-ir' The outside of the sealed envelope must be marked:
"Sealed Bid -Road Materials"
zid — Road Materials.
► Current Bid Tabulations (July 1, 2015 thru December 31, 2015)
If you have questions on the asphalts, oils and emulsions item(s), please contact one of the
Commissioners at the following numbers:
Roger Galvan, Commissioner, Precinct #1:
361-552-9242
Vern Lyssy, Commissioner, Precinct #2:
361-552-9656
Neil Fritsch, Commissioner, Precinct #3:
361-893-5346
Kenny Finster, Commissioner, Precinct #4
361-785-3141
Questions regarding the bid Packages: Contact Peggy at 361-553-4610 in the County Auditor's Office,
Calhoun County Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979
Email: peggy.hall @calhouncotx.org).
CIN
PEOGY HALL
CRISTINA P TUAiON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 ERICA PEREZ
IN ASSISTANT AUDITOR TELEPHONE (3611553-4610FAX13611553-4614 ASSISTANT AUDITORS
October 22, 2015
RETURN INSTRUCTIONS
Submitting a Bid for Road Materials
BIDS DUE: By 10:00 AM, Thursday, December 3, 2015
DELIVERY ADDRESS: Michael J Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3rd Floor, Room 301
Port Lavaca TX 77979
Return the following:
This information must be returned by the time and date due.
Failure to return the following information may void your bid(s).
1. Vendor Information Form
2. Invitation To Bid Forms
* Do Not Fold Bid Forms
Invitation To Bid Forms may be returned in the same sealed envelope
i • s' •'� -• • ♦ ..' is
be marked "Sealed Bid — Road Materials"
VENDOR INFORMATION
Legal Name of Company
Telephone Number Fax Number
Complete Mailing Address (for Correspondence)
City, State and Zip Code
Complete Remittance Address (if different from above)
City, State and Zip Code
Order Contact Name and Title (printed)
Order Contact Email Address Order Contact Telephone Number
Authorized Representative and Title (printed)
Authorized Representative's Email Address
Signature of Authorized Representative Date
PLEASE NOTE:
On the Invitation To Bid Forms, under Department and
Destination columns, the Precincts are not listed in
numerical order by Precinct.
Precinct 1
Precinct 3
Precinct 4-P
Precinct 4-S
Precinct 2
Fairgrounds Area
Olivia Area
Port O'Connor Area
Seadrift Area
Six Mile Area
-&-,every carefulwhen .bids.
.,
.-Tecinct 2 is listed last.
CALROUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO
BIDDER
BID ITEM IPE 5 AGGREGATE JANUARY 1, 2016 DUNE 30, 2016
PERIOD FROM: PERIOD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, CALHOUN COUNTY COURTHOUSE,
211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDJ PESAGGREGATE
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-------------
SPECIFICATIONS: PE 5AGGREGATE
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT.- DESTINATION DELIVERY
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
Ru //WIAW
TON
TON
TON
TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNORIIED SIGNATURE and TITLE
PRINT NAME
PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL
DATE OF OHE
CAI.ROUN.000NTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO BID
BIDDER
BID ITEM IGEOGRID: TENSAR TX5, TENSAR TX-1305, I PERIOD FROM: JANUARY 1, 2016 PERIOD TO: DUNE 30, 2016
TENSAR BX-1200, TERRA GRID RX-1200 or
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, CALHOUNCOUNTY COURTHOUSE
,
211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID; GEOGRID.• TENSAR TX5, TENSAR Tx-17OS,
TENSAR BX-1100, TERRA GRID RX-1100 of
EQUIVALENT _ _
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM THURSDAY DECEMBER -T, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
-----------------------------------------------
SPECIFICATIONS: GEOGRID: TENSAR TX5, TENSAR TX-130S, TENSAR BX-1200, TERRA GRID RX-1200 or EQUIVALENT
Must meet all TXDOT Specifications & Installed per manufacturer's recommendations; Calhoun County reserves the right to conduct
random sampling of pre -qualified materials for testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DESTINATION DELIVERY Mff MffAw
FOD DESTINATION; SEE ATTACHED SPECIFICATIONS
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORIZED SMNATUUE and
PLAINT NAME BATE
PLEASE LIST ANY EXCEPTIONS TO SPERRCATIONS: TELEPHONE of
CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO
BIDDER
BID ITEM LIMESTONE-3/4 INCH TO DUST dANUARY 1, 2016 DUNE 30, 2016
PERIOD FROM: PERIOD T0:
YOU ARE INVITED TO SUBMIT AD I DON THE ABOVE ITEM TO: MICHAEL JP£E/£ER, COUNTYJUDGE, CA LHOUNCOUNTYCOURTHOUSE,
211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B/Di L/Mt'S'T0NE3/9 /NCHT000ST.,. 1
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM THURSDAY DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
----_------------
SPECIFICATIONS: LIMESTONE-3/4 INCH TO DUST
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT•
DESTINATION DELIVERY
Mw MAW
PRECINCT 1
FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 3
OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNOAQLTI SIGNATURE and TITLE
PRINT NAME
PLEASE LIST ANY EXCEPTIONS 19 SPECIFICATIONS: TELEPHONE and EMAI
DATE OF 010:
CALIIDUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION i0
BIDDER
BID ITEM ITYPE PB (TOPPING ROCK), GRADE 4 1 JANUARY 1, 201s JUKE 30, 2016
PERIOD FROM: PERIOD To:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, CALHOUNCOUNTYCOURTHOUSE,
211 SANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-,!,TYPEM / 0*AiG ROCR/,_GRADE 4
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM THURSDA Y. DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS: TYPE PB (TOPPING ROCK), GRADE 4
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEL/VERY
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
Mff MffAw
TON
TON
TON
TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
and
PRINT NAME DATE OF DID:
PLEASE UST ANY EXCEPTIONS TO SPECIFICATIONS: TEllWHONE and EMAD
CALHOUN.000NTY, TEXAS BID SHEET- 1BOAD MATERIALS
INVITATION TO
BIDDER
BID ITEM ITEM 249, TYPE A LIMESTONE,
GRADE 3 [1 1/2 INCH]
PERIOD FROM JANUARY 1, 2016 PENOB JO: JUNE 30, 2016
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL I PFEIFER, COUNTYJUDG£, CALHOUNCOUNTYCOURTHOUSE
,
211 SANN ST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B/D-,
/TEM249, TYPEA LIMESTONE, GRADE3[I 112
/NCHI
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID 15
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
------------------------
SPECIFICATIONS: ITEM 249, TYPE A LIMESTONE, GRADE 3 [1 1/2 INCH]
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to Insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT. DESTINATION DELIVERY M f M fq/,A^f
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-P PORT O'CONNOR AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid /n collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or cond/t/ons of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNORM SIGNATURE and TITLE -
PRINT NAME OATS OF BID:
PLEASE LIST ANY EXCEPTIONS TO SPECIRCATIONS: TELEPHONE and EMAIL
CALHOUN .COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO
BIDDER
BID ITEM ITEM 249, TYPE B (FLEXIBLE PROCESSED JANUARY 1, 2016 JUNE 30, 2016
BASEI. GRADE 3:(MIN PI 61 FENODFlIOM: PERIOD TO:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, 211 SANN ST, 3RD FLOOR, ROOM
.T01, PORT LAVACA TX 77P79
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BIDlJ ITEM24P TYPE B (FLEXIBLEMOCESSED BASE),
I GRADES.-(MINPId)
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10. 00 AM THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSERAIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS:
ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE T(MIN PI 6)
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT.
DESTINATION DELIVERY-
//R%j //UAW
PRECINCT 1
FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 8
OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORM SIGNATURE
PRINT NAME DATE OF BID:
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL•
CALHOUN COUNTY, TEXAS DID SHEET- IROAD MATERIALS
INVITATION TO
BIDDER
BID ITEM JITEM 302, TYPE PE (TOPPING ROCK), GRADE 3 JANUARY 1, 201s DUNE 30, 2016
PERIOD FARM: PERI00 TO:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: M/CHAEL JPFE/FER, COUNTYJUDGE, CALHOUNCOUNTYCOURTHOUSE
,
211 SANN ST, 3RD FLOOR, ROOM.T01, PORT LAVACA TX 77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID JTEM.T02, TYPED£ (TOPP/NG ROCK), 04kLI
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM, THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-----------------------------------------------
SPECIFICATIONS: ITEM 302, TYPE PE (TOPPING ROCK), GRADE 3
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT• DES TINAT/ON DEL/VERY QNQ WAW
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid In collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORIZED SIGNATURE and TITLE
PRINT NAME DATE OF RID:
PLEASE LIST ANY EXCEPFIONS TO SPECIFICATIONS: TELEPHONE and EMAIL-
CAEHIIIIHOUNTY, TEXAS BID SHEET- 1BOAD MATERIALS
INVITATION TO BID
BIDDER
BID ITEM JITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 1 JANUARY 1, 2016 JUNE 30, 2016
PERIOD MOM: PERIOD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFbR, COUNTY)UDGE. CALHOUN COUNTY COURTHOUSE,
211 SANN ST, 3RD FLOOR, ROOM301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- 1TEM.7g4 7?1WE/TOPr/NGROCRJ, GRADE9 I
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: IO:OOAM THURSDAY DEC£MBER .T, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSERAIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
--------------------------------------
SPECIFICATIONS: ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DELIVERY
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
PRECINCT 4-5 SEADRIFT AREA FOR DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
TON
TON
TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
ADMODIZED SIGNATURE and
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPECRICATIONS: TELEPHONE and EMAIL-
DATE
CALHOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO BID
BIDDER
BID ITEM JITEM 330, LIMESTONE ROCK ASPHALT JANLIARY 1, 2016 JLINE 30, 2016
PERIOD FROM- PEflIDD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDGE, CALHOUN COUNTYCOURTHOUSE,
211 SANNST, JRD FLOOR, RO0MJ01, PORTLAVACA 7X77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALEDBID ITEMJ30, LIMESTONEROCKASMIALT
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM THURSDAY, DECEMBER J, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 70, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-------------------
SPECIFICATIONS., ITEM 330, LIMESTONE ROCK ASPHALT
-- Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT.- DESTINATION DEL/VERY bw MTAW
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNUUIZEU SIGNATURE and TITLE
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS- TELEPHONE and
BATE OF BID:
CALHOUN COUNTY, TEXAS BID SHEET- 1BOAD MATERIALS
INVITATION TO
BIDDER
131D ITEM JITEM 330, TYPE D (PRE -MIX LIMESTONE)
PERIOD FROM: JANUARY 1, 2016 PEAIBD TO: DUNE 30, 2016
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAELI PFEIFER, COUNTYJUDGE, CA LHOUNCOUNTYCOURTHOUSE,
211 SANNST, 3RDFLOOR, ROOM301, PORTLAVACA TX77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID ITfM93a, TYPED (PRE-MlX L1M9TONfJ_
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00 AM THURSDAY, DECEMBER _T, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE
COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
--------------------
SPECIFICATIONS: ITEM 330, TYPED (PRE -MIX LIMESTONE)
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT, DESTINATION DELIVERY // ff m fpw
PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-P PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORIZED SIGNATURE and TITLE
PRINT NAME DATE OF BID:
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and EMAIL-
CALHOUNCOUNTY, TEXAS Big SHEET- IROAD MATERIALS -771
INVITATION TO BID
BIDDER
BID ITEM JITEM 332, LIMESTONE ROCK ASPHALT I JANUARY 1, 2016 JUKE 30, 2016
PERI00 FROM: PERIOD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL I PFEIFER, COUNTYJUDG£, CALHOUN COUNTY COURTHOUSE,
211 SAAfNST, 3RDFLOOR, ROOM301, PORTIAVAC.4 7X77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID', !T£N332 GNESTOH£ROCKASPHALT
— -J
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00AM THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSEPUBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
-------------------
SPECIFICATIONS: ITEM 332, LIMESTONE ROCK ASPHALT
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
7EPARTMENT,
DESTINATION DELIVERY
07 pg ffff
PRECINCT 1
FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 3
OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTNORM SIGNATURE and
PRINT NAME
PLEASE LIST ANY EXCEPTIONS TO SPECIFICATIONS: TELEPHONE and
DATE OF BID:
CAI..HOUN COUNTY, TEXAS BID SHEET- IROAD MATERIALS
INVITATION TO
BIDDER
BID ITEM ITEM 334, TYPE D, HOT MIX COLD LAID JANUARY 1, 2016 JUNE 30, 2016
ASPHALT CONCRETE PAVEMENT PERIOD FROM: PERIOD i0:
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL JPFEIFER, COUNTYJUDG£, CALHOUN COUNTY COURTHOUSE,
211 SANNST, 3RDFLOOR, ROOM301, PORTLAVACA 7X77P7P
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SF,4LLDfiZD2./TEM374 TYPED HOTMiXCOLOLA/D —�
ASPHALT CONCRETE PA WHEN
BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10.00AM THURSDAY, DECEMBER 3, 2015
BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, DECEMBER 10, 2015
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE
COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS
IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS
INCURRED BY ANY PROPOSERIBIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS.
------------------------------
SPECIFICATIONS: ITEM 334, TYPED, HOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT
Must meet all TXDOT Specifications; Calhoun County reserves the right to conduct random sampling of pre -qualified materials for
testing and to perform random audits of test reports.
County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they
deem necessary to insure reliability of the product
See attached Specifications and General Conditions
DEPARTMENT.
DESTINATION DELIVERY
bw (WA
PRECINCT 1
FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 3
OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-P
PORT O'CONNOR AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 4-S
SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
PRECINCT 2
SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS
TON
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as
to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any
other person engaged in this type of business prior to the official opening of this bid.
AUTHORIZER SIGNATURE and
PRINT NAME DATE
PLEASE LIST ANY EXCEPTIONS TO SPECIRCATIONS: TELEPHONE and EMAIL:_
I�Jv "J"
CALHOUN COUNTY, TX BID TABULATIONS:
PE 5 AGGREGATE
ITEM
PE 5 AGGREGATE
DEPARTMENT
BOAMOUNf UNIT EXCEPTIONS
LOWBE
BDOEX
BE6YNNWGOATE
EXOWG DATE
PRECINCT
$58.60 TON
AwadeE the BW
VULCAN MATERIALS CO
SW DIVISION
7/12015
12/312015
DEPARTMENT
BMAN= UNIT EXCEPTIONS
IDWBM
BKM
BEMOANS OATE
ENDWOOATE
PRECINCT2
$69.36 TON
Awameatheeitl
VULCAN MATERIALS CO
SW DIVISION
7112015
17/31/2015
DEPARTMENT
BOAMOUNI UNIT EXCEPTIONS
LOWBD
BEER
WANWORATE
EMDGDATE
PRECINCT3
$60.90 TON
AwaeleE the 80
VULCAN MATERIALS CO
SW DIVISION
7/12015
12/312015
DEPARTMENT
BMAMRWT UNIT EXCEPTIONS
LOWBD
BIDDEN
BEGWNEG DATE
EDNGUATE
PRECINCT4-P
$59.35 TON
AwaNe3lhe BW
VULCAN MATERIALS CO
SW DIVISION
7/12015
IMI2015
DEPAATIM
BMAMOUNT UNIT EXCEPTIONS
DOWNS)
BMODI
BEDMEIGDATE
ENUWGDATE
PRECINCT4S
$59.35 TON
AweWe3 the BW
VULCAN MATERIALS CO
SW DIVISION
7/12015
12/312016
CALHOUN COUNTY, TX BID TABULATIONS:
LIMESIONE-3/4INCH TO OUST
ITEM
LIMESTONE-3147NCHTO DUST
DEPARIADNI
BDAMEINf UNIT
EXCEPTIONS LOWBE
BIDDER
BESOWSDATE
ENDOISDATE
PRECINCT
$25.74 TON
Awarded the BW
4C SERVICES INC
7112O15
1213IM015
PRECINCT 1
$25.75 TON
GRESHAM TRUCKING LLC
7112O15
IW312015
PRECINCT
$26.50 TON
QUALITYHOTMIX
7/12015
12/312015
DEPARTMENT
BDAMODIT UNIT
EXCEPTIONS IOWBM
BIDDER
BESIMODATE
ENOWGDATE
PRECINCT2
$25.50 TON
AweWe3 the Old
GRESHAM TRUCKING LLC
7/12015
IM12016
PRECINCT2
$25.74 TON
4C SERVICES INC
7/12015
12/312015
PRECINCT2
$26.50 TON
QUALITY HOT MIX
7112015
12212U15
DEPARTMENT
BDAMOIYIT UNIT
EXCEPTIONS IOWBD
BODIES
1E1"IDATE
ENDING DATE
PRECINCT3
$25.50 TON
A.WaUthe BI4
GRESHAM TRUCKING LLC
7/12015
12/312015
PRECINCT3
$26.50 TON
QUALITY HOT MIX
7/12015
121312015
PRECINCT3
$27.00 TON
4C SERVICES INC
7112016
121312015
DEPARTMENT
BEAMOUNT UNIT
EXCEPTIONS LOWBD
BEOMI
BEDINIIT4GOATE
EXOUNGDATE
PRECINCT4-P
$28.74 TON
AwaWe4lhe BW
4C SERVICES INC
7/12015
12/312015
PRECINCT4.P
$26.95 TON
GRESHAM TRUCKING LLC
7112015
12/312015
PRECINCT4-P
$27.50 TON
QUALITY HOT MIX
711=5
12/312015
DEPARUM
B19AMONT UNIT
EXCEPTIONS IOWBO
BDOER
BEBWNNGOATE
ENIN GOATE
PRECINCT 4S
$26.74 TON
AwaNedtha Bl4
4C SERVICES INC
7/12015
12/312016
PRECINCT 4S
$26.95 TON
GRESHAM TRUCKING LLC
7/12015
12/312015
PRECINCT 4S
$27.60 TON
QUALITYHOTMIX
7/12016
12/312615
CALHOUN COUNTY, TX BID TABULATIONS:
TYPE PH [TOPPING ROCRI, GRADE 4
ITEM
TYPE PB (TOPPING ROCK), GRADE 4
REFORM
MAMBO UM
EXCEPTIONS LUWBS
BIDDER
BES9009DATE
EI61Ws6ATE
PRECINCT
$55.00 TON
Awarded the Old
OUALITYHOTMIX
7/12015
12/312015
PRECINCT
$66.40 TON
MARTIN MARIETTA
7/12015
12/312015
MATERIALS
DEPART"
BDAMOM UNIT
EXCEPTIONS LBW BE
BIDDER
BES ODATE
EMDISOATE
PRECINCT
$55.00 TON
Awarded the BM
OUALITYHOTMIX
7/l/2015
12/312015
PRECINCT
$67.20 TON
MARTIN MARIETTA
7IM015
12/312016
MATERIALS
ORATOR
MAMBO IIME
EXCEPIMNB IOWBS
NOT
BESIMMISDATE
EMXXS BATE
PRECINCT3
$55.00 TON
Awardedlha Old
QUALITY HOT MIX
712O15
12/312015
PRECINCT3
$69AO TON
MARTIN MARIETTA
7112015
12/312015
MATERIALS
D0IARTMEM
BSAMBUM UME
EXCEPBBNS IMWBD
BIDDER
DE6MMNOAIE
SM IDAIE
PRECINCT 4-P
$55.00 TON
Awarded the Bid
QUALITYHOTMIX
7/12015
12I312015
PRECINCT 4-P
$69.60 TON
MARTIN MARIETTA
7112016
12/312015
MATERIALS
DEPARDNNT
BDAMURIf WRIT
EXCEPI)(018 LOW BID
BIDDER
BERIMMI60AIE
EEMM60AIE
PRECINCT4-S
$55.00 TON
Awardadtha BW
QUALITY HOT MIX
711QO15
12/312015
PRECINCT4-S
$66.00 TON
MARTIN MARIETTA
7112016
12/312015
MATERIALS
CALHOUN COUNTY, TX BID TABULATIONS:
ITEM 240, TYPE A LIMESTONE, GRADE 3111/2INCH]
ITEM
ITEM 249, TYPEA LIMESTONE, GRADE 3 [I 112INCH]
DEPARTMENT
MAMBO IM EXCCEPRON8 LOWED
BIDDER BRMG BATE
DODISDATE
PRECINCT
$25.74 TON Awarded the Old
4C SERVICES INC 7112015
12/312015
PRECINCT 1
$25.75 TON
GRESHAM TRUCKING LLC 7/12015
12/312015
PRECINCT
$26.50 TON
QUALITY HOT MIX 7/12015
121312015
OEPARTMEM
MAMBO ME EXCEPTIONS LOWED
BIDDER
BERMINDATE
EMAN60ATE
PRECINCT2
$26.60 TON Awarded the Bid
GRESHAM TRUCKING LLC
7/112015
12/312015
PRECINCT2
$25.74 TON
4C SERVICES INC
7112015
1213MOIS
PRECINCT
$26.50 TON
QUALITY HOT MIX
7112015
IM112015
DEPARTMEM BDAMWWT UNT EXCEPTICNB LOWERS BIDDER BESMSDATE DMMRDATE
PRECINCT3
$25.60 TON
Awardedthe Bid GRESHAM TRUCKING LLC
7112015
12/312015
PRECINCT3
$26.50 TON
QUALITY HOT MIX
7A2015
12/312015
PRECINCTS
$27.00 TON
4C SERVICES INC
7/12015
12/312015
BEPARIMENf
BDAMDUM UNT EXCEPTIONS CAW BE
BIDDER
BEERSDATE
EANSBATE
PRECINCT 4P
$26.74 TON Awardedlhe BW
4C SERVICES INC
7112016
12/312016
PRECINCT4-P
$26.95 TON
GRESHAM TRUCKING LLC
71=15
12/312016
PRECINCT4-P
$27.50 TON
QUALITY HOT MIX
7/12015
12/3lQOl5
DEPARTMEM
BSAMDIM LPlf EXCEPTIONS EOWBD
MOl
BERWURAIDATE
ETMN60AIE
PRECINCT4-S
$26.74 TON Awarded the Bid
4C SERVICES INC
7/12015
12/312015
PRECINCT4-S
$26.95 TON
GRESHAM TRUCKING LLC
7/12015
12/312015
PRECINCTS-S
$27.50 TON
QUALITYHQTMIX
7112015
12/312015
CALUBUN COUNTY, TX BIO TABULATIONS:
ITEM 240, TYPE B IREXIBLE PROCESSED BASE], GRADE VMIN PI 61
ITEM
ITEM 249, TYPE B (FLEXIBLE
PROCESSED BASE), GRADES: (MINPl6)
DEPARTMENT
BRAMOIWT UHT EXCEPTIONS
LOWBID
mm
B®VIANSOAIE
ENEWS DAN
PRECINCT
$18.95 TON
Aw.hlhd the Bid
PRIHODA GRAVEL CO
7/12015
12/81/P015
DEPARTMENT
BRAMOUNT ENT EXCEPTIONS
IRWER
SAW
M09DATE
ENBNISDATE
PRECINCT
$19.25 TON
Aw WW[BeBl4
PRIHODA GRAVEL CO
7/12015
12131/2015
DEPARTMENT
[STANDARD UNIT EXCEPTIONS
LOWER
MEET
BECINN016DAIE
ENWI GUAIE
PRECINCT
$21.50 TON
AMM.d the BW
PRIHODA GRAVEL CO
7/12015
12/312015
DEPARTMENT
BRAMOHIT UHI EXCEPTIONS
LOWER
TOM
DE6UUNISIMIE
O WSDAIE
PRECINCT4-P
$21.76 TON
Awa4od the BId
PRIHODAGRAVELCO
7112D15
12/3112015
DEPARTMENT
MANTON HQ EXCEPTIONS
HINDU
BIDDER
BE6090ATE
INONUATE
PRECINCT4S
$19.50 TON
AwaNedtho Bl4
PRIHODAGRAVELCO
7/IM015
1213V2015
CALUBUN COUNTY, TX BID TABULATIONS:
ITEM 302, TYPE PE [TOPPING ROCK), GRADE 3
ITEM
ITEM 3o2, TYPE PE (TOPPING ROCK), GRADE 3
NPARTMENT
BRAMM UNT EXCEPTIONS
LOWER
WIDOW
BE6UINN60ATI:
INDIN66ATE
PRECINCT
$57.10 TON
AwaNe4 the Bid
VULCAN MATERIALS CO
7112016
12/31/2015
.
SW DIVISION
PRECINCT 1
$66.40 TON
MARTIN MARIETTA
7112015
12/312015
MATERIALS
DEPARTMENT
WRAMWIWIT UNIT EXCEPTIONS
LOW BR
RRmR
WE60NBI6DATE
DURING DATE
PRECINCT2
$57.85 TON
Ameladthe BW
VULCAN MATERIALS CO
7/1/2015
12/312015
SW DIVISION
PRECINCT2
$67.20 TON
MARTIN MARIETTA
7/1/2016
1=1/2015
MATERIALS
DEPARTMENT
WEAMWNT UHT EXCEPTIONS
IWWWE
BIDDER
BE6W@I6 DATE
ENDR6DATE
PRECINCT3
$59.40 TON
Awente4 the Old
VULCAN MATERIALS CO
7112015
IV3112015
SW DIVISION
PRECINCTS
$61.40 TON
MARTIN MARIETTA
711RO15
12/312015
MATERIALS
DEPARTMENT
WRAMOIWT UNIT EXCEPTIONS
LOWER
RARER
BE6WIIOI6DAIE
ENOOIS DATE
PRECINCT4-P
$57.05 TON
A health. BM
VULCAN MATERIALS CO
7/12015
121312016
SW DIVISION
PRECINCT4-P
$69.60 TON
MARTIN MARIETTA
7/12015
IMIAZ015
MATERIALS
DEPARTMENT
ERAMMWI UHT EXCEPTIONS
IWWBID
TOM
MORNING DATE
01E1H60ATE
PRECINCT4S
$67.85 TON
Aww&d the Bla
VULCAN MATERIALS CO
7H2O16
IPJ312015
SW DIVISION
PRECINCT4S
$66.00 TON
MARTIN MARIETTA
7/12015
12/312015
MATERIALS
CALHOUN COUNTY, TX BID TABULATIONS: ITEM 304, TYPE PE ITOPPINB ROCK], GRADE 4
ITEM ITEM304, TYPE PE (TOPPING ROCK), GRADE 4
DEPARTMENT
BWAMOM LOT
EXCPTWNS
TOWm
SWBI
BECUMS DATE
EXETSDATE
PRECINCT
$57.60 TON
Awarded the SM
VULCAN MATERIALS CO
7112D15
IV31MO15
SW DIVISION
PRECINCT
$66.40 TON
MARTIN MARIETTA
7/T2015
12/312015
MATERIALS
DEPARTMENT
mAMUWET RMT
EXCEPTIONS
LOWm
BWmI
BESDBINS DATE
WANSDATE
PRECINCT2
$58.35 TON
Awardedthe Bld
VULCAN MATERIALS CO
7/12015
12MI12015
SW DIVISION
PRECINCT2
$67.20 TON
MARTIN MARIETTA
7/1/2015
12/31/2015
MATERIALS
DEPARTMENT
mAMDUAT UNIT
EACEPDONS
LOWm
mml
CODING DATE
ETWNSDATE
PRECINCT3
$59.90 TON
AWarded the Bid
VULCAN MATERIALS CO
7/12015
12/312015
SW DIVISION
PRECINCT
$62.40 TON
MARTIN MARIETTA
7/12015
12/312015
MATERIALS
DEPARTMENT
TOO AMOUNT TINT
EXCEPTIONS
LOWm
BIDDER
BEGORNXSDATE
DW 90ATE
PRECINCT4-P
$58.35 TON
Awarded the BM
VULCAN MATERIALS CO
7112015
12/312015
SW DIVISION
PRECINCT4-P
$63.20 TON
MARTIN MARIETTA
71=15
12/312016
MATERIALS
DEPARTMENT
MAMOINT UNIT
EXCEPTIONS
NWm
mmI
BEWNNNSOATE
ENONSOATE
PRECINCT4-S
$58.35 TON
Awarded the BM
VULCAN MATERIALS CO
7/12016
12/312015
SW DIVISION
PRECINCT4-S
$66.00 TON
MARTIN MARIETTA
7112015
121312015
MATERIALS
CALHOUN COUNTY, TX BID TABULATIONS:
ITEM 330, LIMESTONE ROCK ASPHALT
ITEM
TTEM33o,LIMESTONE ROCKASPHALT
DEPARTMENT
BOAMOUNT COST
EXCHUNS LOWm
HIM
BEsouDNDNATE
ENIXII TE
PRECINCT
$76.60 TON
Awarded Uet Bid
VULCAN MATERIALS CO
7/12O16
12/312015
SW DIVISION
PRECINCT 1
$ItlAU TON
MARTIN MARIETTA
7M2O15
12/312015
MATERIALS
DEPARTMENT
NOT AMOUNT UNIT
EXCIPTONS LOWm
MR
BEFRIONODATE
ENTINSDATE
PRECINCT2
$77.35 TON
Awardedthe Bid
VULCAN MATERIALS CO
7/12015
121312016
SW DIVISION
PRECINCT2
$78.40 TON
MARTIN MARIETTA
7/1/2016
12131/2015
MATERIALS
DEPARTMENT
mAMWNT WEE
EXCEPTIONS LOWM
BWDWI
BOOMS DATE
ENINSOATE
PRECINCT3
$78AO TON
Awarded the BM
MARTIN MARIETTA
7/12015
IM112015
MATERIALS
PRECINCT 3
$78.90 TON
VULCAN MATERIALS CO
7/12015
12/31/E015
SW DIVISION
DEPARTMENT
ONAMNNT TINT
EXCEPNMS LOW BID
MOST
O NNDDATE
TWNS DATE
PRECINCTS-P
$77.35 TON
Awarded the Bid
VULCAN MATERIALS CO
7/12015
12/312015
SW DIVISION
PRECINCT4-P
$79.20 TON
MARTIN MARIETTA
7/12015
12/312O15
MATERIALS
DEPARTMENT
DU MOONT TINE
EXCPTONS NWm
TOM
SESDDNTS DATE
ENINSOATE
PRECINCT4-S
$77.35 TON
Awarded the Bid
VULCAN MATERIALS CO
W12016
12/312016
SW DIVISION
PRECINCT4-S
$01.00 TON
MARTIN MARIETTA
7IM015
12/312015
MATERIALS
Sunday, July 05, 2016 Pagel of
CALHOUN COUNTY, TX BID TABULATIONS:
ITEM 330, TYPE 0 [PRE -MIX LIMESTONE]
ITEM
ITEM 33o, TYPED (PRE -MIX LIMESTONE)
WABTMNf
BMMfEINf UMf EWTIONS
IOWBO
Bm
BEMNl HATE
DMGBATE
PRECINCT
$76.60 TON
A.W.d the Bid
VULCAN MATERIALS CO
7/12015
12/312015
SW DIVISION
PRECINCTI
$BlAD TON
MARTIN MARIETTA
7112015
IV312015
MATERIALS
UWASIMM
WAMM UNT EACNONS
LOWBID
BUM
BE61NMN60AH
DWSOATE
PRECINCT2
$77.35 TON
AwaWBd the Bid
VULCAN MATERIALS CO
711MO15
12/312015
SW DIVISION
PRECINCT2
$78.40 TON
MARTIN MARIETTA
7/12016
12/312016
MATERIALS
DEPARTMENT
BMMOUNf UMf FACEPMS
LnWBI1
BTnn9T
BECOININSDATE
ET100160ATE
PRECINCT3
$78AB TON
Awerdedlhe Ole
MARTIN MARIETTA
7112015
12/312015
MATERIALS
PRECINCT
$78.90 TON
VULCAN MATERIALS CO
7112015
12/312015
SW DIVISION
DEPARTMEM
BO1111 ff UMT EXURONS
IOWM
BNOEN
BEGURMSBATE
OWGUATE
PRECINCT4-P
$77.35 TON
AwaWetltheeM
VULCAN MATERIALS CO
71IM015
IV312015
SW DIVISION
PRECINCT4-P
$79.20 TON
MARTIN MARIETTA
7112015
12/312015
MATERIALS
UEPARTM
BIDAMIANT SO EU MNS
IUWUW
BUOER
BEBUMSDATE
O WSBATE
PRECINCT4S
$77.35 TON
Awaled the Bid
VULCAN MATERIALS CO
7/12015
12/312015
SW DIVISION
PRECINCT4-S
$77.50 TON
MARTIN MARIETTA
7/12016
12/312015
MATERIALS
Sunday, Juty 05. 2015
Pepe 1 of 1
CALHOUN COUNTY, TX BID TABULATIONS:
ITEM 33Z LIMESTONE ROCK ASPHALT
ITEM
ITEM 332, LIMESTONE ROCKASPHALT
DEPARTMENT
BMMUM UMf ENCEPNONS
LOWBIO
BNOER
WRESDATE
VMS DATE
PRECINCT
$74.60 TON
AweWad the Bid
VULCAN MATERIALS CO
7/12016
IW312016
SW DIVISION
PRECINCT
$81.40 TON
MARTIN MARIETTA
7112015
12/312015
MATERIALS
BEPARTMEM
MAMOM TUR IXCBUONS
fnWBI)
Bmm
TNL9MG BATE
DIMSDATE
PRECINCT2
$75.35 TON
Aw.adad Ne BM
VULCAN MATERIALS CO
7/12016
12/3112015
SW DIVISION
PRECINCT2
$82.20 TON
MARTIN MARIETTA
7/12015
103IM015
MATERIALS
UIFARUAEM
WAMOUM UNN IXCEPTIONS
LUWBO
111110BI
BRIII10N6DRTE
UNSDATE
PRECINCTS
$76.90 TON
AwaWed Me Bid
VULCAN MATERIALS CO
7112016
12/31/2016
SW DIVISION
PRECINCT
$78.40 TON
MARTIN MARIETTA
7/12015
12/31/P015
MATERIALS
DEPARTMEM
BOAATDIAU UNIT WEPNONS
MBA
BNONI
BERINNOISDATE
D WW60ATE
PRECINCT4-P
$75.35 TON
AwaWedlha Bld
VULCAN MATERIALS CO
7/112015
12/31/2015
SW DIVISION
PRECINCT4P
$79.20 TON
MARTIN MARIETTA
71I2016
12/312016
MATERIALS
DEPART M
BUAMOUM Ullf IXCEPUUNS
LOWBO
BNUER
BE6U INSPATE
HMGDATE
PRECINCT4-S
$75.35 TON
AmWed the Old
VULCAN MATERIALS CO
7fl2015
12/312015
SW DIVISION
PRECINCT4-S
$81.00 TON
MARTIN MARIETTA
7112015
121312015
MATERIALS
CALNOUN COUNTY, TX BID TABULATIONS:
ITEM 334, TYPE D, ROT MIX COLD LAID ASPHALT CONCRETE PAVEMENT
ITEM
ITEM 334, TYPED, HOT MIX COLD LAID ASPHALT CONCRETE PAVEMENT
0@ARIMENf
NAMOIINT UK
ERCEPDONS IOWSU
Bm
BE6BN SDATE
VMS DATE
PRECINCT
$86.00 TON
Awadedthe Bid
QUALITYHOTMIX
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APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS
FOR PRESCRIPTION DRUGS FOR THE CALHOUN COUNTY INDIGENT PROGRAM FOR THE PERIOD
BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016. BIDS WILL BE DUE THURSDAY,
DECEMBER 3, 2015 AND CONSIDERED FOR AWARD ON THURSDAY, DECEMBER 10, 2015,
Commissioner Fritsch made a motion to approve specifications and authorize the County Auditor to advertise for
bids for prescription drugs for the Calhoun County Indigent Program for the period beginning January 1, 2016
and ending December 31, 2016. Bids will be due Thursday, December 3, 2015 and considered for award on
Thursday, December 10, 2015.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
CINDY MUELLER
COUNTY AUDITOR, CALHOUN COUNTY
COUNTY COURTHOUSE ANNEX II - 202 S ANN ST, STE B
PORT LAVACA, TEXAS 77979
(361) 553-4610
MEMORANDUM
TO: JUDGE PFEIFER & SUSAN RILEY
COUNTY JUDGE'S OFFICE
FROM: AUDITORS OFFICE — PEGGY HALL
RE: AGENDA ITEM FOR COURT
AGENDAITEM
,V A, l
► Consider and take necessary action to approve specifications and authorize
the County Auditor to advertise for bids for Prescription Drugs for the Calhoun
County Indigent Program for the period beginning January 1, 2016 and ending
December 31, 2016. Bids will be due Thursday, December 3, 2015 and considered
for award on Thursday, December 10, 2015.
SPECIFICATIONS FOR
PRESCRIPTIONS DRUGS
FOR THE CALHOUN COUNTY INDIGENT PROGRAM
1. The County of Calhoun is requesting sealed bids for Prescription Drugs for the Calhoun County Indigent
Program.
The Indigent Program is administered by Calhoun County Memorial Medical Center.
2. The bid shall be in effect for a period of twelve (12) months, beginning January 1, 2016 and ending
December 31, 2016.
3. The CIHCP Handbook will be followed unless noted in specifications.
4. The formula taken from Section Four, Page 10 of the CIHCP Handbook will be used for the Calhoun
County Indigent Program less any additional discounts, if any given. (see attached copy of Section
Four, Page 10 of the CIHCP Handbook)
5. All charges must be included in bid price (as allowed by the CIHCP Handbook or Calhoun County).
6. Pharmacy benefits will be limited to a maximum of three (3) prescriptions monthly not exceeding $30
per month.
7. Only generic drugs will be paid for by the County Indigent Program, unless generic drugs are not
available.
8. No other charges may be added to the bid price when invoiced unless noted as an exception on the
Invitation to Bid Form. Exceptions may disqualify your bid.
9. Calhoun County may audit the billing and invoicing at any time deemed necessary. All costs incurred for
such audits will be at the cost of the bidder.
10. If bidder uses a billing company (processor/partner) to process payments for the billing, the name of the
billing company that processes these payment must be listed on the Invitation To Bid Form.
11. "Average Wholesale Pricing" will be made available to Calhoun County.
Each monthly billing will include, at minimum, the following:
• Pharmacy Name & Address
• Date
• Patient Name & Address
• Physician Name
• New or Refill
• Quantity
• RX#
• Drug Name (Only Generic unless generic is not available)
• AWP AMOUNT
• PRICE THAT IS CHARGED TO CALHOUN COUNTY (INCLUDE CALCULATION & FEE)
Page 1 of 2
12. CALHOUN COUNTY will use the below formula taken from Section Four, Page 10 of the CIHCP Handbook
less any additional discounts, if any are given.
(CIHCP Handbook may be updated at various time during the year)
MAXIMUM OF 3 PRESCRIPTIONS NOT EXCEEDING $30 per MONTH
Prescription Drugs: This service includes up to three prescription drugs per month. New and
refilled prescriptions count equally toward this three prescription drugs per
month total. Drugs must be prescribed by a physician or other practitioner
within the scope of practice under law.
The quantity of each prescription depends on the prescribing practice of the
Physician and the needs of the patient.
PaVment Standard: Use the following information and formula
• Utilizing any pharmaceutical company's database that provides average wholesale pricing, look -up the drug's
11-digit NDC number and the quantity dispensed to determine the average wholesale price (AWP).
• Net Cost is:
Generic prescription drugs is AWP minus 50%
Brand name prescription drugs is AWP minus 15%
• The drug dispensing fee is $3.00
• The formula for computing the TDSHS Payable is:
Net Cost + drug dispensing fee = TDSHS Payable
Example: Prescription is written for 34 generic tablets
AWP for 25 tablets is $100.00.
1. $100.00 divided by 25 = $4.00 per tablet
2. $4.00 per tablet x 34 tablets (prescribed quantity) = $136.00
3. $136.00 - $68.00 (50% for generic) = $68.00
4. $68.00 + $3.00 (dispensing fee) = $71.00 TDSHS Payable
A payment amount may be negotiated with the provider for:
Prescription compound drugs,
Prescription drugs not found in any pharmaceutical database, or
Prescription drugs that do not have an NDC number
13. No person has the authority to verbally alter these specifications. Any changes to Specifications will be
made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid
package.
14. All disputes or protests will be held in Calhoun County, Texas.
Page 2 of 2
GENERAL CONDITIONS
OF SUBMITTING SEALED BIDS TO
CALHOUN COUNTY, TEXAS
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING AND THE
SPECIFICATIONS MAYRESULT IN THE BID BEING DISQUALIFIED.
The County of Calhoun is requesting sealed bids for Prescription Drugs for the following:
• Calhoun County Indigent Program
See Invitation To Bid Form
The bid shall be in effect for a period of twelve (12) months beginning January 1, 2016
and ending December 31, 2016.
BIDDING ► SUBMIT:
Return the Prescription Drugs Invitation To Bid Form
w If you would like to send other information, please send 3 copies
(Original and 2 copies)
A. All bids must be on the Prescription Drugs Invitation to Bid Form furnished by the
County Auditor's Office and must be typed.
B. TIME AND DATE: Formal bids must be in the office of the County Judge on or
before 10:00 AM, Thursday, December 3, 2015. The clock in the County Judge's
office is the official clock that will be used in determining the time that a bid is
received and the time that bids will be opened. An early postmark will not suffice.
Be sure you have allowed ample time for postal delivery. The County will not be
responsible for the delivery of your bid to the office of the County Judge. If you
choose to send your bid by postal delivery, then it is recommended that you call the
County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid
opening. Calhoun County does not accept faxed or emailed bids.
All BIDS ARE DUE on or before 10:00 AM, Thursday,
December 3, 2015 at the following address:
Michael J Pfeifer, County Judge
Calhoun County Courthouse
2115 Ann St
3rd Floor, Room 301
Port Lavaca TX 77979
920'Mark the outside of the sealed 9 x 12 or larger envelope with the name of
the bid item — "Sealed Bid — Prescription Drugs -Indigent Program".
am".
If you send your bid by UPS, FedEx, etc, the outside of this envelope or box must be
marked: "Sealed Bid — Prescription Drugs -Indigent Program"
Pagel of 4
C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County
acceptance of the bid without prejudice to himself/herself, by submitting a written
request for its withdrawal to the County Judge.
D. Bids must show total unit price.
All charges must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an
exception on the bid form. If exceptions are noted, this may void the bid.
E. No change in price will be considered after bids have been opened.
F. Bidders are invited to be present at the opening of bids: 10:00 AM, Thursday,
December 3, 2015, Calhoun County Courthouse, County Judge's Office, 3`d Floor,
Room 301, Port Lavaca TX 77979. Bids will be considered for award on Thursday,
December 10, 2015 during Commissioners' Court.
2. BIDS:
Bids are for a twelve (12) month period, beginning January 1, 2016 and ending
December 31, 2016.
BID FORMS:
The Invitation To Bid Form for the Prescription Drugs must be signed and dated by an officer
(or employee) who is authorized to sign and execute this form, that this company, corporation,
firm, partnership or individual has not prepared this bid in collusion with any other Vendor,
and that the contents of this bid as to prices, terms or conditions of said bid have not been
communicated by the individual signing nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid.
4. EXCEPTIONS:
If exceptions are being taken to any part of specifications, they must be listed on the Invitation
To Bid Prescription Drugs Form or on company letterhead and manually signed.
Exceptions may disqualify the bid.
TAXES:
The County is exempt from the Federal Excise Tax and State Sales and Use Tax.
The bid price must not include the above mentioned taxes.
6. AWARD
Commissioners' Court reserves the right to waive technicalities, reject any or all bids,
to accept the bid deemed most advantageous to Calhoun County and to be the sole
judge in determining which bids will be most advantageous to Calhoun County.
In the event of tie bids, the winning bid is determined per the Texas Local Government
Code 262.027(b).
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
The County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
Page 2 of 4
DELIVERIES:
Upon any breach of this agreement, the County reserves the right to proceed against the
successful vendor and/or the surety on his bond for any and all damages and costs
occasioned by the breach. All disputes concerning this bid will be determined by
Commissioners' Court or their designated representative(s). All disputes will be held in
Calhoun County, Texas.
8. BILLING:
All bills are subject to approval by the Auditor's office.
County Indigent Payments: Approval for payment of all invoices will be made once the
invoices are submitted to the County Auditor's office by Memorial Medical Center and
approved by Commissioners' Court during their last meeting of the month (4th Thursday)
(date is subject to change). Payment will then be made by Memorial Medical Center after the
1st of the following month.
9. CONDITIONS PART OF BID:
The general conditions of submitting sealed bids to Calhoun County, Texas defined herein
shall be a part of the attached bid.
10. CONTRACT:
A. No formal contract will be executed. The following will comprise the contract
between the County and the successful bidder.
1. Invitation to Bid Form for Prescription Drugs for County Indigent Program
2. Specifications for Prescription Drugs for County Indigent Program
3. General Conditions of Submitting Sealed Bids to Calhoun County, Texas
4. Copy of Section Four, Page 10 of the CIHCP Handbook
5. Letter awarding the bid
B. In case of conflict, the specifications and general conditions shall be controlling.
11. PROTEST PROCEDURES:
All disputes or protests will be held in Calhoun County, Texas.
Any actual or prospective bidder or proposer who believes they are aggrieved in
connection with or pertaining to a bid or proposal may file a protest. The protest must be
delivered in writing to the Auditor's Office, in person or by certified mail return receipt
requested prior to award. The written protest must include:
1. Name, mailing address and business phone number of the protesting party;
2. Appropriate identification of the bid or proposal being protested;
3. A precise statement of the reasons for the protest; and
4. Any documentation or other evidence supporting the protest and any
alleged claims.
Page 3 of 4
The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,
meeting with the protesting party. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary party or
parties to the protest to provide such information. The decision of Commissioner's Court will
be final.
12. PUBLIC INFORMATION ACT:
A. All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Cindy Mueller, County Auditor
202 S Ann St, Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax:361-553-4614
cindy.mueller@calhouncotx.org
C. To request information regarding the bid packages, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Peggy Hall, Assistant Auditor
202 S Ann St, Ste B
Port Lavaca, TX 77979
Phone:361-553-4610
Fax:361-553-4614
peggy.hall(c ealhouncotx.org
Page 4 of 4
CALHOUN COUNTY, TEXAS -INVITATION TO BID FORM
PRESCRIPTION DRUGS
Calhoun County Indigent Program
JANUARY 1, 2016 Thru DECEMBER 31, 2016
• Calhoun County Indigent Program
Gli' NET COST to be computed in accordance with the Department of State Health Services, County Indigent
Health Care Program Handbook, Payment Standard for Prescription Drugs. (Section Four, Page 10, from
the DSHS Handbook attached — Handbook may be updated at various times during the year)
Fill in appropriate blanks
Net Cost:
Generic--) AWP Minus 50% LESS Additional Discount -
Minimum Amount Additional Discount Total Discount Percentage off of AWP (Minimum is 50%)
Dispensing Fee —PLUS
Plus Dispensing fee, if any ($3.00 maximum)
Net Cost:
Name Brand--) AWP Minus 15% LESS Additional Discount -
Minimum Amount Additional Discount
Dispensing Fee —PLUS
Plus Dispensing Fee, if any ($3.00 maximum)
Total Discount Percentage off of AWP (Minimum is 15%)
The undersigned affirms that they are duly authorized to execute this bid form, that this company, corporation, firm, partnership, or
individual has notprepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions
ofsaid bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid
Date of Bid:
Company:
Authorized Signature & Title:
Print Name & Title of Authorized Signature:
Telephone Number:
Email:
Contact Person: _
Name
Contact Information:
Telephone Number, Fax Number & Email
Fax Number:
List any exceptions to the given bid specifications OR outside billing company (processor/partner), if any, that process payments
SECTION FOUR
SERVICE DELIVERY
Page 10
Basic Health Care Services (continued)
This service includes up to three prescription drugs per month. New and
Prescription refilled prescriptions count equally toward this three prescription drugs per
Drugs month total. Drugs must be prescribed by a physician or other practitioner
within the scope of practice under law.
The quantity of each prescription depends on the prescribing practice of
the physician and the needs of the patient.
Payment Standard. Use the following information and formula.
• Utilizing any pharmaceutical company's database that provides
average wholesale pricing, look -up the drug's 11-digit NDC number
and the quantity dispensed to determine the average wholesale price
(AWP).
• Net Cost for:
o Generic prescription drugs is AWP minus 50%
o Brand name prescription drugs is AWP minus 15%
• The drug dispensing fee is $3.00.
• The formula for computing the TDSHS Payable is:
Net Cost + drug dispensing fee = TDSHS Payable
Example: Prescription is written for 34 generic tablets
AW P for 25 tablets is $100.00.
1. $100.00 divided by 25 = $4.00 per tablet
2. $4.00 per tablet x 34 tablets (prescribed quantity) _ $136.00
3. $136.00 - $68.00 (50% for generic) _ $68.00
4. $68.00 + $3.00 (dispensing fee) _ $71.00 TDSHS Payable
• A payment amount may be negotiated with the provider for:
o Prescription compound drugs,
o Prescription drugs not found in any pharmaceutical database , or
o Prescription drugs that do not have an NDC number.
RHC services must be provided in a freestanding or hospital -based rural
Rural Health health clinic and provided by a physician, a physician assistant, an
Clinic (RHC) advanced practice nurse (including a nurse practitioner, a clinical nurse
Services specialist, and a certified nurse midwife), or a visiting nurse.
Payment Standard: Use the Rate per Visit in the "Medicare -Approved
Rural Health Clinic Rates' included in Appendix A.
January2012
low PEOOY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B DEMI CABRERA
CANDICE VILLARREAL PORT LAVACA, TEMS 71979 ERICA PEREZ
1"ASSISTANT AUDITOR TELEPHONE 13611553-4610FAN136115534614 ASSISTANT AUDITORS
October 22, 2015
INVITATION TO BID
PRESCRIPTION DRUGS
FOR THE CALHOUN COUNTY INDIGENT PROGRAM
January 1, 2016 thru December 31, 2016
Please find the following information enclosed:
► Return Instructions
► Specifications for Prescription Drugs for the Calhoun County Indigent Program
► General Conditions of Submitting Sealed Bids to Calhoun County, Texas
► Vendor Information
► Invitation To Bid Form
ra�- The Prescription Drugs Invitation to Bid Form must be returned in a Sealed 9 x 12
or larger envelope. DO NOT FOLD BID
0' The outside of the sealed envelope must be marked:
"Sealed Bid — Prescription Drugs -Indigent Program"
If you send your bid by UPS, FEDEX, etc, the outside of this envelope or box must be marked:
"Sealed Bid -Prescription Drugs -Indigent Program"
t2�- If you would like to send additional information on your products, please send 3 copies
(One original and two copies)
► Copy of Section Four, Page 10 of the CIHCP Handbook — Prescription Drugs
► Current Fees (January 1, 2015 thru December 31, 2015)
If you have questions regarding the Bid Package, please contact:
Peggy Hall
Assistant Auditor
202 S. Ann St, Ste B
Port Lavaca TX 77979
Telephone:361-553-4610 Fax:361-553-4614
Email: peggy.hall@calhouncotx.org
CIN
PEGGY HALL
CRISTINA P TUAZON
202 S ANN ST, STE B BEMI CABRERA
CANBICE VILLARREAL PORT IAVACA, TEXAS 77979 ERICA PEREZ
1" ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX13611553-4614 ASSISTANT AUDITORS
October 22, 2015
RETURN INSTRUCTIONS
Submitting a Bid for Prescriptions Drugs
for the Calhoun County Indigent Program
BIDS DUE: By 10:00 AM, Thursday, December 3, 2015
DELIVERY ADDRESS: Michael Pfeifer, County Judge
Calhoun County Courthouse
211SAnn St
3rd Floor, Room 301
Port Lavaca TX 77979
Return the following:
This information must be returned by the time and date due.
Failure to return the following information may void your bid(s).
1. Vendor Information Form
E.
r. Not Fold Bid Form
Bid must .e returned in a sealed 9 x 12 or larger envelope
"Sealed Bid Drugs-IndigentProgram"
If you send your bids by UPS, FEDEX, etc, the outside of this envelope muso-I
be E. aProgram"
* If additional information is sent in on your product and or services, please send 3 copies
of the information with the Invitation To Bid Form.
VENDOR INFORMATION
Legal Name of Company
Telephone Number Fax Number
Complete Mailing Address (for Correspondence)
City, State and Zip Code
Complete Remittance Address (if different from above — if billing company is used, list here)
City, State and Zip Code
Order Contact Name and Title (printed)
Order Contact Email Address Order Contact Telephone Number
Authorized Representative and Title (printed)
Authorized Representative's Email Address
Signature of Authorized Representative Date
a
CURRENT FEES
(January 1, 2015 thru December 31, 2015)
FOR
PRESCRIPTION DRUGS
For the Calhoun County Indigent Program
Calhoun County Indigent Program:
Current bid is held by HEB Pharmacy
Total Discount Percentage:
Generic Drugs = 76% Total Generic Effective Rate (76% as stated on Bid Form)
AWP Minus 50% less additional discount 25% (as stated on Bid Form)
Plus $1.89 ($1 dispense fee and $0.89 administrative fee)
Brand Name Drugs = 18.5%Total Discount Rate
AWP Minus 15% less additional discount 3.5%
Plus $1.89 ($1 dispense fee and $0.89 administrative fee)
RESOLUTION IN OPPOSITION TO THE LAND APPLICATION PERMIT OF SEWAGE SLUDGE RENEWAL
BY BENEFICIAL LAND MANAGEMENT, L.L.C. PERMIT NO. WQ0004666000:
Commissioner Finster made a motion to approve Resolution in Opposition to the Land Application Permit of
Sewage Sludge Renewal by Beneficial Land Management, L.L.C. Permit No. WQ0004666000.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
IN THE COMMISSIONERS COURT
OF
CALHOUN COUNTY, TEXAS
RESOLUTION IN OPPOSITION TO THE LAND APPLICATION
PERMIT OF SEWAGE SLUDGE RENEWAL BY
BENEFICIAL LAND MANAGEMENT, L.L.C.,
PERMIT NO. W00004666000
WHEREAS, Calhoun County, a subdivision of the State of Texas, is charged with both the
responsibility and the statutory authority to protect the health, safety and welfare of the citizens of
Calhoun County, Texas and their property interest; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap waste
are activities that have high potential to negatively impact the health, safety and welfare of any
community; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap waste
may negatively influence property values; and
WHEREAS, Calhoun County believes that the disposal of such wastes in the manner proposed by
Beneficial Land Management, L.L.C., in Victoria County constitutes an unacceptable risk and threat
to the public health, safety and welfare of the citizens of Calhoun County, Texas; and
WHEREAS, grease trap waste and grit trap waste contains toxic materials from commercial
sources unlike sewage sludge from humans and households; and
WHEREAS, the disposal of sewage sludge containing grease trap waste and grit trap waste has the
potential to escape into the air and/or waterways, including subsurface waterways, posing significant
threats to the public health, safety and welfare; and
WHEREAS, Calhoun and Victoria Counties share a common boundary along the Arenosa Creek in
the vicinity of the proposed permit site; and
WHEREAS, the nature of the soils of Calhoun and Victoria Counties is such that it would allow the
migration of waste and hazardous materials to contaminate water resources by runoff into surface water,
including by not limited to Arenosa Creek, and/or leach into the groundwater; and
WHEREAS, the potential contamination of Calhoun County's water resources poses a significant
threat to the public health, safety and welfare of the citizens as they rely on these resources for
drinking water, and
WHEREAS, the proposed waste may include heavy metals and other contaminants and such
substances present a threat to the public health, safety and welfare, including the potential to
contribute to the impairments of water quality in Arenosa Creek, Lavaca Bay and the Matagorda
Basin.
THEREFORE, BE IT RESOLVED, that Calhoun County, Texas opposes the sewage
sludge land application renewal request by Beneficial Land Management, L.L.C., including the
request for experimental use authorization to authorize land application of sewage sludge mixed
with grease and grit trap waste, and
FURTHER, BE IT RESOLVED, that Calhoun County, Texas shall submit this resolution
and additional written comments to the Texas Commission on Environmental Quality opposing
Beneficial Land Management, L.L.C.'s, sewage sludge land application renewal request for Permit
No. WQ0004666000.
APPROVED AND ADOPTED THIS THE 22ND DAY OF OCTOBER, 2015.
ABSENT
Vern Lyssy
Commissioner, Precinct #2
ATTEST:
Anna Goodman, Courtly Cledc
By: Josie Sampson, Deputy
Michael J. Pfeiferf
Calhoun County Judge
� 4
N i Frit ch
Co issioner, Precingb#3
Kenneth Finster
Commissioner, Precinct 44
IN THE COMMISSIONERS COURT
OF
JACKSON COUNTY, TEXAS
RESOLUTION IN OPPOSITION TO THE LAND APPLICATION
PERMIT OF SEWAGE SLUDGE RENEWAL BY
BENEFICIAL LAND MANAGEMENT, L.L.C.,
PERMIT NO. W00004666000
WHEREAS, Jackson County, a subdivision of the State of Texas, is charged with both the
responsibility and the statutory authority to protect the health, safety and welfare of the citizens
of Jackson County, Texas and their property interest; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap
waste are activities that have high potential to negatively impact the health, safety and welfare of
any community; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap
waste may negatively influence property values; and
WHEREAS, Jackson County believes that the disposal of such wastes in the manner proposed
by Beneficial Land Management, L.L.C., in Victoria County constitutes an unacceptable risk and
threat to the public health, safety and welfare of the citizens of Jackson County, Texas; and
WHEREAS, grease trap waste and grit trap waste contains toxic materials from commercial
sources unlike sewage sludge from humans and households; and
WHEREAS, the disposal of sewage sludge containing grease trap waste and grit trap waste has
the potential to escape into the air and/or waterways, including subsurface waterways, posing
significant threats to the public health, safety and welfare; and
WHEREAS, Jackson and Victoria Counties share a common boundary along the Arenosa Creek
in the vicinity of the proposed permit site; and
WHEREAS, the nature of the soils of Jackson and Victoria Counties is such that it would allow
the migration of waste and hazardous materials to contaminate water resources by runoff into
surface water, including by not limited to Arenosa Creek, and/or leach into the groundwater; and
WHEREAS, the potential contamination of Jackson County's water resources poses a
significant threat to the public health, safety and welfare of the citizens as they rely on these
resources for drinking water, and
WHEREAS, the proposed waste may include heavy metals and other contaminants and such
substances present a threat to the public health, safety and welfare, including the potential to
contribute to the impairments of water quality in Arenosa Creek, Lavaca Bay and the Matagorda
Basin.
THEREFORE, BE IT RESOLVED, that Jackson County, Texas opposes the sewage sludge
land application renewal request by Beneficial Land Management, L.L.C., including the request
for experimental use authorization to authorize land application of sewage sludge mixed with
grease and grit trap waste, and
FURTHER, BE IT RESOLVED, that Jackson County, Texas shall submit this resolution and
additional written comments to the Texas Commission on Environmental Quality opposing
Beneficial Land Management, L.L.C.'s, sewage sludge land application renewal request for
Permit No. WQ0004666000.
Read and Adopted this Zg'�'—day of 2015, by a vote of
S' ayes and 4c> nays.
r
.ec -
Dennis Simons, County Judge
Wayne Hunt, bommissioner, Pet. 1
Wayne u� bela, Commissioner, Pct. 2
yl cek, Commissioner, Pet. 3 Dennis Karl, Commissioner, Pct. 4
ATTEST:
Barbara Williams, County Clerk
FILED Pkw,LtA 7,K, Z 1 S f) l: 2NPrv�
BARBARA WILUAMS-0erk of County Cott
A Jaclumr county, Toms
BY ' �\
IN THE COMMISSIONERS COURT
OF
JACKSON COUNTY, TEXAS
RESOLUTION IN OPPOSITION TO THE LAND APPLICATION
PERMIT OF SEWAGE SLUDGE RENEWAL BY
BENEFICIAL LAND MANAGEMENT, L.L.C.,
PERMIT NO. W00004666000
WHEREAS, Jackson County, a subdivision of the State of Texas, is charged with both the
responsibility and the statutory authority to protect the health, safety and welfare of the citizens
of Jackson County, Texas and theirproperty interest; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap
waste are activities that have high potential to negatively impact the health, safety and welfare of
any community; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap
waste may negatively influence property values; and
WHEREAS, Jackson County believes that the disposal of such wastes in the manner proposed
by Beneficial Land Management, L.L.C., in Victoria County constitutes an unacceptable risk and
threat to the public health, safety and welfare of the citizens of Jackson County, Texas; and
WHEREAS, grease trap waste and grit trap waste contains toxic materials from commercial
sources unlike sewage sludge from humans and households; and
WHEREAS, the disposal of sewage sludge containing grease trap waste and grit trap waste has
the potential to escape into the air and/or waterways, including subsurface waterways, posing
significant threats to the public health, safety and welfare; and
WHEREAS, Jackson and Victoria Counties share a common boundary along the Arenosa Creek
in the vicinity of the proposed permit site; and
WHEREAS, the nature of the soils of Jackson and Victoria Counties is such that it would allow
the migration of waste and hazardous materials to contaminate water resources by runoff into
surface water, including by not limited to Arenosa Creek, and/or leach into the groundwater; and
WHEREAS, the potential contamination of Jackson County's water resources poses a
significant threat to the public health, safety and welfare of the citizens as they rely on these
resources for drinking water, and
WHEREAS, the proposed waste may include heavy metals and other contaminants and such
substances present a threat to the public health, safety and welfare, including the potential to
contribute to the impairments of water quality in Arenosa Creek, Lavaca Bay and the Matagorda
Basin.
THEREFORE, BE IT RESOLVED, that Jackson County, Texas opposes the sewage sludge
land application renewal request by Beneficial Land Management, L.L.C., including the request
for experimental use authorization to authorize land application of sewage sludge mixed with
grease and grit trap waste, and
FURTHER, BE IT RESOLVED, that Jackson County, Texas shall submit this resolution and
additional written comments to the Texas Commission on Environmental Quality opposing
Beneficial Land Management, L.L.C.'s, sewage sludge land application renewal request for
Permit No. WQ0004666000.
Read and Adopted this Z9-1'_day of ,, /-- ,., 6,a, , 2015, by a vote of
S ayes and
nays.
Dennis Simons, County Judge
Wayne Hunt, tommissioner, Pet. 1
IAf��_.
Wayne ubela, Commissioner, Pct. 2
.',,yqollcek, Commissioner, Pct. 3 Dennis Karl, Commissioner, Pct. 4
ATTEST:
Barbara Williams, County Clerk
FILED&p f f w�U,L 7,8', Zol S Q 1; 2Npn'
BARBARA W1LftjJAMS4;Ier7c of County Gaut
� Jaftofn County, Toms
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ALLISON, BASS & Magee, L.L.P.
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A. O. WATSON HOUSE
JAMEs P. AwsoN
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AUSTiNTIN, TEXAS 78701
RoRERT T. BASS
(512) 482-0701
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VAX (512) 4804902
J. ERIC MAGEE
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August 14, 2015
VIA FACSIMILE:512-239-3311
AND CERTIFIED MAIL
Ms. Bridget C. Bohac, Chief Clerk
Office of the Chief Clerk
Texas Commission on Environmental Quality, MC-105
P.O. Box, MC 109
Austin, TX 78711-3311
PHILLLP L. LEDBETTER
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CARAH•BETH BASS
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RE: Application of Beneficial Land Management, L.L.C. for Land Application of
Sewage Sludge Renewal and Amendment; Permit No. W0000466000
Dear Ms. Bohac:
Enclosed please find Victoria County's Written Comments in Opposition to the proposed
Beneficial Land Management, L.L.C.'s Land Application Permit of Sewage Sludge Renewal and
Amendment to Permit. The TCEQ issued its Preliminary Decision on the above referenced
matter on July 15, 2015. Victoria County is timely submitting its public comments.
Please contact me if you have any questions.
Sincerely, ^
4Eric
Magee
JEM/cah
tl°gym ;,
VICTORIA COUNTY'S WRITTEN COMMENTS IN OPPOSITI10I4?
TO PROPOSED BLM'S LAND APPLICATION PERMIT OF
SEWAGE SLUDGE RENEWAL AND AMENDMENT TO PERMI
Victoria County, Texas submits its comments in opposition to Ben cial ' and ;
Management, L.L.C.'s (hereinafter `BLM") request for renewal with changes of TCEQ ZZ it
No. WQ0004666000, which authorizes the land application of sewage sludge from a domestic
wastewater treatment plant for beneficial use, and BLM's request for an experimental use
authorization under 30 TAC § 312.3(k) to authorize land application of sewage sludge mixed
with grease and grit trap waste and would show the following:
I.
Comments in Opposition
On August 10, 2015, Victoria County, Texas adopted its Resolution in Opposition to the
Land Application of Sewage Sludge Renewal by Beneficial Land Management, L.L.C., Permit
No. WQ0004666000. Victoria County incorporates and includes its Resolution as part of its
written opposition with these submitted comments. See attached Resolution.
A. The proposed land use application renewal request and amendment fail to comply
with TCEQ's rules and regulations.
The proposed amendment and renewal is inconsistent with the Texas Commission on
Environmental Quality's (TCEQ) rules governing sludge use and sludge disposal and its rules
governing municipal solid waste disposal. Specifically, the allowance of land application of
sewage sludge mixed with grease and grit trap waste is not authorized by these rules and/or
Texas law.
Chapter 312 of the Texas Administrative Code sets forth the rules of the TCEQ
governing the disposal of sewage sludge use and disposal. The purpose of these rules "is to
implement the powers and duties of the commission under the Texas Water Code, the Health and
Safety Code, and other laws, to establish the general policies of the commission, and to set forth
procedures to be followed in agency proceedings." 30 TAC § 1.1. Chapter 312 "establishes
standards, which consist of general requirements, pollutant limits, management practices, and
operational standards, for the final use or disposal of sewage sludge generated during the
treatment of domestic sewage in a treatment works, and for the final use or disposal of domestic
septage. Standards are included in this chapter for sewage sludge and domestic septage applied
to the land for beneficial use, or place on a surface disposal site." 30 TAC § 312,1. As plainly
stated in this Chapter, there are no provisions for the disposal and/or land application of grease
and grit trap waste nor any provisions concerning Iand application of sewage sludge mixed with
grease and grit trap waste. See Chapter 312 of TAC.
Although the rules provide for experimental use, the use requested in this application is
not permitted under that provision because such experimental use "shall be excluded from the
requirements of this chapter, provided [that certain] conditions are met at the time the sewage
sludge is placed on a beneficials use site or reclamation site. 30 TAC § 312.3(k). The exclusion
for an experimental use in Chapter 312 clearly does not apply in the present application renewal
and amendment, as Chapter 312 "does not establish requirements for the land application of
grease and grit trap waste" 30 TAC § 312(1).
Chapter 312 provides clear and undisputed definitions concerning the applicability of
these rules. Specifically, sewage sludge is defined as "solid, semi -solid, or liquid residue
generated during the treatment of domestic sewage in treatment works." 30 TAC § 312.8(73).
Further, the definition for sewage sludge debris demonstrates that grit trap waste is not included
in this Chapter by providing that sewage sludge debris "does not include grit or screenings
remove during the preliminary treatment of domestic sewage at a treatment works, nor does it
include grit trap waste." 30 TAC § 312.8(74). The rules define domestic sewage as "waste and
wastewater from humans or household operations that is discharged to a wastewater collection
system or otherwise treatment works." 30 TAC § 312.8(27). Additionally, the rules state that
domestic septage "does not include grease removed from a grease trap." 30 TAC § 321.8(26).
Therefore, Chapter 312 does not provide a basis for a permit for the land use application of grit
and grease trap waste nor does it provide a basis a permit for such waste to be mixed with
sewage sludge for land application under this Chapter,
The only rules governing grit trap waste and grease trap waste in Chapter 312 are located
in subchapter G concerning the standards applicable to persons and governmental agencies,
"collecting, generating and/or transporting," in part, grit trap waste and grease trap waste. 30
TAC § 312.141. This subchapter does not provide a basis for a permit for the land application of
grit trap waste and grease trap waste.
The regulations governing the storage, collection, handling, transportation, processing,
and disposal of grit trap waste and grease trap waste are located in Chapter 330, except for the
aforementioned subchapter in Chapter 312. Specifically, Chapter 330 defines grease trap waste
as "material collected in and from a grease interceptor in the sanitary sewer service line of a
commercial, institutional, or industrial food service or processing establishment, including the
solids resulting from dewatering processes." 30 TAC § 330.3(59). Further, grit trap waste is
defined as "waste from interceptors placed in the drains prior to entering the sewer system at
maintenance and repair shops, automobile service stations, car washes, laundries, and other
similar establishments." 30 TAC § 330.3(60) and see also 30 TAC § 312.8(39). Therefore,
TCEQ's rules and regulations demonstrate that disposal of grease trap waste and grit trap waste
is governed by Chapter 330, not Chapter 312,
Finally, the rules provide that beneficial use is defined as the "placement of sewage
sludge onto land in a manner that complies with the requirements of [this Chapter], and does not
exceed the agronomic need or rate for a cover crop, or any metal or toxic constituent limitations
that the cover crop may have." 30 TAC § 312.8(14). BLM has failed to demonstrate that
sewage sludge mixed with grease and grit trap waste will meet the requirements of beneficial
use. By the very definition, beneficial use is not defined to include sewage sludge mixed with
other waste, especially grease and grit trap waste. Indeed, the definition of grease and grit trap
waste will clearly exclude these substances from beneficial use. Not only has BLM failed to
demonstrate the beneficial use of the mixed sewage sludge but BLM has failed to demonstrate
that such waste will not pose a significant threat to the public health, safety and welfare of the
citizens of Victoria County, including but not limited to the water resources.
B. The proposed land use application renewal and amendment does not adequately
address health, safety and welfare concerns.
As stated in the Victoria County Commissioners Court Resolution, the disposal of
sewage sludge and the disposal of grease trap waste and grit trap waste in the manner proposed
by Beneficial Land Management, L.L.C„ in Victoria County constitutes an unacceptable risk and
threat to the public health, safety and welfare of the citizens of Victoria County, Texas. Further,
the disposal of such wastes has the potential to escape into the air and/or waterways, including
subsurface waterways, posing significant threats to the public health, safety and welfare. Finally,
the proposed waste poses a significant threat to the water resources of Victoria County, including
the potential to contribute to the impairments of water quality in Arenosa Creek, Lavaca Bay and
the Matagorda Basin.
The State of Texas recognizes that the waters of the Matagorda Bay basin, including
Arenosa Creek, are impaired by excessive levels of bacteria. By granting the proposed renewal
and amendment, the permit would allow for sewage sludge and/or grit and grease trap waste to
potentially drain into the water resources of Victoria County and the Matagorda Bay basin.
Including but not limited to these issues, Victoria County specifically opposes the proposed
permit renewal and experimental use amendment due to its concerns with potential issues of
drainage and runoff, buffer zones, unknown contaminants and groundwater protection.
Therefore, the proposed permit would fall to sufficiently safeguard the public health, safety and
welfare of the citizens of the County.
H.
Conclusion
For the aforementioned reasons, Victoria County, Texas submits these comments in
opposition to Beneficial Land Management, L.L.C.'s Land Use Application Renewal and
Amendment to TCEQ Permit No. W00004666000. Therefore, Victoria County requests that the
TCEQ deny the renewal of the permit for land application of sewage sludge from a domestic
wastewater treatment plant for beneficial use and deny BLM's request for an experimental use
authorization under 30 TAC § 312.3(k) to authorize land application of sewage sludge mixed
with grease and grit trap waste.
IN THE COMMISSIONERS COURT
OF
VICTORIA COUNTY, TEXAS
Rr SOLMON IN OPPOSITION TO THE LAND APPLICATION
PERMIT OF SEWAGE SLUDGE RENEWAL BY
BENEFICIAL LAND MANAGEMENT, L.L.C.,
PERMIT NO. WQ0004666000
WHEREAS, Victoria County, a subdivision of the State of Texas, is charged with both the
responsibility and the statutory authority to protect the health, safety and welfare of the citizens
of Victoria County, Texas and their property interest; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap
waste are activities that have high potential to negatively impact the health, safety and welfare of
any community; and
WHEREAS, the disposal of sewage sludge and the disposal of grease trap waste and grit trap waste
may negatively influence property values; and
WHEREAS, Victoria County believes that the disposal of such wastes in the manner proposed
by Benoficial Land Management, L.L.C., in Victoria County constitutes an unacceptable risk and
threat to the public health, safety and welfare of the citizens of Victoria County, Texas; and
WHEREAS, grease trap waste and grit trap waste contains toxic materials from commercial
sources unlike sewage sludge from humans and households; and
WHEREAS, the disposal of sewage sludge containing grease trap waste and grit trap waste has
the potential to escape into the air and/or waterways, including subsurface waterways, posing
significant threats to the public health, safety and welfare; and
WHEREAS, the nature of the soils of Victoria County is such that it would allow the migration
of waste and hazardous materials to contaminate water resources by runoff into surface water,
including by not limited to Arenosa Creek, and/or teach into the groundwater; and
WHEREAS, the potential contamination of Victoria County's water resources poses a
significant threat to the public health, safety and welfare of the citizens as they rely on these
resources for drinking water; and
WHEREAS, the proposed waste may include heavy metals and other contaminants acid such
substances present a threat to the public health, safety and welfare, including the potential to
contribute to the impairments of water quality in Arenosa Creek, Lavaca Bay and the Matagorda
Basin,
THE, RE BE IT RESOLVED, that Victoria County, Texas opposes the sewage sludge
land application renewal request by Beneficial Land Management, L.L.C., including the request
for experimental use authorization to authorize land application of sewage sludge mixed grease
and grit trap waste, and
FURTHER, BE IT RESOLVED, that Victoria County, Texas shall submit this resolution and
additional written comments to the "Texas Commission on Environmental Quality opposing
Beneficial Land Management, L.LC,'s, sewage sludge land application renewal request for
Permit No, WQ0004666000.
Read and Adopted this 10 day of August 2015, by a vote of
ayes and _nays.
c Ze ler, County Judge
i,
Danny Garcia, Commissioner, Precinct 1
Hums, Commissioner, Preeinot 3
ATTEST:
/t , +
Co ty Clerk
Kevin M. Janak Commissioner, Precinct 2
Clint Ives oimnissioner, Precinct 4
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Susan Rile
From: Craig Monk <craigmonk@aircanopy.net>
Sent: Sunday, October 18, 2015 2:29 PM
To: mike.pfeifer@calhouncotx.org
Cc: susan.riley@calhouncotx.org; roger.galvan@calhouncotx.org; vern.lyssy@calhouncotx.org; neil.frilsch@calhouncotx.org;
kfinster@calhouncotx.org; jwhitlow@portlavaca.org; mgrant@portlavaca.org; kbarr@portlavaca.org; bturner@portlavaca.org;
rpadron@pordavaca.org
Subject: Houston's Hazardous Industrial, Hospital, Storm and Household sewage sludge
Attachments: EPA Report Report No. 14-P-0363.pdf; What is the Truth about biosolids.pdf; Is Sewage Sludge SAFE GTX.pdf
Judge Pfeifer and Commissioners,
I understand you have you "have stopping Houston's Hazardous Industrial, Hospital, Storm and Household
sewage sludge" from being dumped in your County on your agenda for this week. I am attaching a Report
from the EMS Office of Inspector General that will show your agenda is dead on the mark.
Our Commissioner Perry of Ellis County already fought the same battle. This is why there is now TCEQ Class
AB sewage sludge.
See Letter to the Editor and a brief attached on "truth" and "safe".
http: //www.waxahacbietx.com/article/ 20l5lol7/OPINION/ 15iolg 5o
Sincerely,
(DLA of jexao.
817-714-0460
Is Processed Sewage Sludge (biosolids BS) Safe to Apply to
Farms and Forest?
NO it is NOT SAFE.
First let me caution everyone about what you are calling odor or smell. It is an
emission.
You NEED to be concerned about the odor/smell being emitted from processed
sewage sludge (BS). Odor means that the material has destabilized and is still
putrefying, emitting endotoxins and other harmful bio-aerosols.
Processed Sewage Sludge (BS) contains a vast array of toxic and persistent chemicals
most of which are neither monitored nor regulated. Sludge odor is more than a
nuisance problem. It is toxic emissions.
Hundreds of sludge -exposed rural residents in 38 states have experienced serious,
some life -threatening respiratory symptoms, asthma attacks, and rare forms of
pneumonia. At least two deaths have been linked to this unsafe practice.
Sewage sludge (BS) of any class is such a complex and unpredictable mixture of
pathogens and chemical compounds that even if all the constituents were known, it
would still be impossible to reliably assess the health risks if and when this toxic waste
is land applied.
Processed sewage sludge (BS) has risk even stated by the EPA in their "risk"
assessment made in the late 80s. Risk goes up not down over time.
htty: / /water.epa.gov/scitech/wastetech/biosolids / 503rule_index.cfm
Now add Industry not following regulation and our on TCEQ setting on a EPA
Inspector General Report since 04/2014. You don't really think this report just happen
overnight and Industry has been playing by the rules all these passed years?
http://www.epa.gov/oig/rei3orts/2014/20140929-14-P-0363.13df
RISK!
We have found that the EPA, State Environmental Agencies, Municipalities, River
Authorities and especially Waste Water PROCESSING Plants and the companies that
sling sewage onto fields are little more than con -artists. The con is telling farmers
processed sewage sludge is "safe". This unfortunately makes the farmer little more
than a sucker for what he thinks is free. I was always told nothing is free. There is
always a price.
Where humans and money are involved in the regulations process, I would call that
big time risk to health. Definition of "SAFE": 1. Secure from danger, harm, or evil. 2.
Free from danger or injury; unhurt: safe and sound. 3. Free from "risk":
That would make anyone saying any processed class or type of sewage sludge (BS) is
"safe" a BALD FACE LIAR!
Why is it free? It is cheapest way to rid Municipalities of their responsibility. It is also
very difficult for the average Texas Citizen/ Taxpayer to fight. "The Perfect Storm".
Cattle will pick up top soil when they graze on these contaminated fields. If top soil
has been broad-casted with sewage sludge (BS) then industrial, hospital, storm and
household contaminates will be picked up by cattle as they forage. Since there are no
regulations to check if cattle are contaminated when sold, ,they will enter public food
along with good cattle. You think plants will not pick up contaminates? You had better
look up current research. That would be any research not influenced by the snake as
defined below and it does include colleges which receive grant money from the snake.
Science can be bought and paid for.
Right now prion research is showing sewage sludge to field to crops and cattle is a
pathway to humans. Not to even mention the runoff from these fields leaching into the
ground water and rivers/lakes. Prion is a folded protein being discovered to be the
cause of Alzheimers, Parkinson, Creutzfeldt-Jakob, Gerstmann-Straussler-Scheinker
syndrome, Fatal Familial Insomnia, Kuru and all other nervous system degenerative
diseases like Multiple Sclerosis.
If you think your State Environmental Agency (TCEQ) are there to protect your health,
think again. They are in theory but reality is different. Imagine riding shot gun and
trying to regulate hundreds of thousands of sewage sludge (BS) dumps a week in
Texas. It cannot be done. It is the same for the EPA, FDA, CDC and USDA. They are in
place to protect the ill-conceived EPA part 503. In Texas it is can TAC 30. Both have
layer upon layer of red tape to protect the Municipalities and sewage industry.
I would expect that everyone is a little skeptical of what I have disclosed. If I knew
nothing about the sewage process I too would be. I do expect for you to first research
the EPA's 1980 research that made part 503 and 503 Risk Assessment, the EPA's 2009
Targeted National Survey of Sewage Sludge (BS). Then research any data except from
the snake. That would include some Texas colleges. The snake has a monetary
obligation to status -quo.
Do not be suckers for the sewage snake: US Legislature/EPA/ State Legislature/ State
Environmental Agencies/ River Authorities/ Municipalities / (and the butt end of the
snake) / the multibillion dollar WWTP and sludge dumpers.
Respectfully, Craig of Ellis County, Texas. 817-714-0460
1 0JeD Srq�
C� yJ
a a U.S. ENVIRONMENTAL PROTECTION AGENCY
y��yr'7( pppSE�'�`O OFFICE OF INSPECTOR GENERAL
,A-
More Action Is Needed to
Protect Water Resources
From Unmonitored
Hazardous Chemicals
Report No. 14-P-0363 September 29, 2014
F
>V
m
Scan this mobile
code to learn more
about the EPA OIG.
Report Contributors:
Abbreviations
Tapati Bhattacharyya
Steve Hanna
Tina Lovingood
Roopa Mulchandani
Naomi Rowden
Brooke Shull
Olga Stein
CFR
Code of Federal Regulations
CWA
Clean Water Act
DMR
Discharge Monitoring Report
EPA
U.S. Environmental Protection Agency
NPDES
National Pollutant Discharge Elimination System
OIG
Office of Inspector General
POTW
Publicly Owned Treatment Works
RCRA
Resource Conservation and Recovery Act
TRI
Toxics Release Inventory
WET
Whole Effluent Toxicity
Cover photo: Stickney Water Reclamation Plant; Cicero, Illinois. (EPA OIG photo)
EPA, Office of Inspector General
1200 Pennsylvania Avenue, NW (2410T)
Washington, DC 20460
(202) 566-2391
www.epa.gov/oig
Subscribe to our Email Updates
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JP�ZeD Srq)Z,
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i
�4,) 4L PROS£DIR
U.S. Environmental Protection Agency
Office of Inspector General -
14-P-0363
September29, 2014
More Action Is Needed to Protect Water Resources
From Unmonitored Hazardous Chemicals
Management controls put in place by the EPA to EPA does not have.
regulate and control hazardous chemical mechanisms to address
discharges from sewage treatment plants to d1schargeof hazardous
water resources have limited effectiveness. The chemicals into water.
EPA regulates hazardous chemical discharges to resources.
and from sewage treatment plants, but these
regulations are not effective in controlling the discharge of hundreds of
hazardous chemicals to surface waters such as lakes and streams. Sewage
treatment plant staff do not monitor for hazardous chemicals discharged by
industrial users. This is due to a general regulatory focus on the priority
pollutants list that has not been updated since 1981, limited monitoring
requirements, limited coordination between EPA offices, a lack of tracking
hazardous waste notifications required for submittal by industrial users, or a
lack of knowledge of discharges reported by industrial users under the Toxics
Release Inventory. Except for EPA Region 9, sewage treatment plant permits
generally include very few monitoring requirements or effluent limits, which can
limit enforcement actions.
The EPA developed whole effluent toxicity test results as a mechanism to
identify toxic chemicals such as hazardous discharges to sewage treatment
plants. However, these are not required for all permits, and are not tracked by
the EPA to verify that sewage treatment plants are reporting results as
required. Moreover, exceedances of chemical limits in permits and toxicity
tests do not trigger notification to enforcement programs. Consequently, the
EPA may not be aware of chemical discharge or toxicity exceedances that
should be addressed to minimize potentially harmful contamination of water
resources.
We recommend that the EPA develop a format for sharing annual Toxics
Release Inventory data, develop a list of chemicals beyond the priority
pollutants list for inclusion in permits, confirm compliance with the hazardous
waste notification requirement, and track required submittals of toxicity tests
and violations. The agency suggested a change to one recommendation,
which the DIG accepted. All recommendations are resolved.
The EPA has designed the Discharge Monitoring Report Pollutant Loading
Tool to provide access to surface water discharge and other data.
J�,,TED S7q�s
>� UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
z WASHINGTON, D.C. 20460
A.
o= F2rq( PfiO1ED11`
September 29, 2014
MEMORANDUM
SUBJECT: More Action Is Needed to Protect Water Resources From
Unmonitored Hazardous Chemicals
Report No. 14-P-0363
FROM: Arthur A. Elkins Jr.
TO: Ken Kopocis, Deputy Assistant Administrator
Office of Water
THE INSPECTOR GENERAL
This is our report on the subject evaluation conducted by the Office of Inspector General (OIG) of the
U.S. Environmental Protection Agency (EPA). This report contains findings that describe the problems
the OIG has identified and corrective actions the OIG recommends. This report represents the opinion of
the OIG and does not necessarily represent the final EPA position. Final determinations on matters in
this report will be made by EPA managers in accordance with established audit resolution procedures.
The EPA office having primary jurisdiction over the issues evaluated in this report is the Office of
Water's Office of Wastewater Management.
Action Required
You are not required to provide a written response to this final report, because you agreed to all
recommendations and provided corrective actions and completion dates that meet the intent of the
recommendations. All recommendations are resolved and open with corrective actions ongoing.
Should you choose to provide a response to this final report, we will post your response on the OIG's
public website, along with our memorandum commenting on your response. You should provide your
response as an Adobe PDF file that complies with the accessibility requirements of Section 508 of the
Rehabilitation Act of 1973, as amended. The final response should not contain data that you do not want
to be released to the public; if your response contains such data, you should identify the data for
redaction or removal along with corresponding justification.
We will post this report to our website at http://www.epa.aov/oia.
More Action Is Needed to Protect Water Resources
From Unmonitored Hazardous Chemicals
Table of Contents
14-P-0363
1 Introduction...................................................................................................... 1
Purpose..................................................................................................... 1
Background................................................................................................ 1
Scope and Methodology............................................................................ 6
Prior Evaluation Coverage......................................................................... 7
2 EPA Has Not Taken Actions to Address Discharges of Hundreds of
Hazardous Chemicals From Sewage Treatment Plants .................................... 8
EPA Does Not Clearly Identify and Regulate Hazardous
Chemical Discharges From Sewage Treatment Plants ....................... 8
Sewage Treatment Plants Monitor for Few Toxic Chemicals ..................... 11
Conclusions............................................................................................... 18
Recommendations..................................................................................... 18
Agency Response and OIG Evaluation...................................................... 19
Status of Recommendations and Potential Monetary Benefits ............................. 20
A Agency Response to Draft Report................................................................... 21
BDistribution....................................................................................................... 26
Purpose
The purpose of this evaluation was to determine the effectiveness of the
U.S. Environmental Protection Agency's (EPA's) programs in preventing and
addressing contamination of surface water from hazardous wastes passing through
publicly owned treatment works (POTWs — hereafter also referred to as sewage
treatment plants'). This included examining the EPA's role and oversight of
hazardous chemical2 discharges to sewage treatment plants, and determining the
effectiveness of the EPA's management controls in regulating hazardous chemical
discharges from sewage treatment plants to surface water. We asked the following
questions:
• Does the EPA regulate hazardous chemical discharges to and from sewage
treatment plants?
• Do sewage treatment plants monitor discharges for hazardous chemicals?
• Has the EPA taken actions to address discharges of hazardous chemicals
to and from sewage treatment plants?
Background
Hazardous waste has properties that make it dangerous or capable of having a
harmful effect on human health and the environment. Hazardous wastes are
regulated by the EPA under the Resource Conservation and Recovery Act
(RCRA). RCRA Subtitle C regulations address the generation, transportation, and
treatment, storage, or disposal of hazardous wastes. However, under the RCRA
domestic sewage exclusion, hazardous wastes discharged to sewage treatment
r The EPA defines a POTW as a treatment works owned by a state or municipality. This definition includes systems
used in the storage, treatment, recycling, and reclamation of municipal sewage or industrial wastes of a liquid nature.
In their technical comments on the draft report, the EPA states that the term publicly owned treatment works "is
specifically defined at 40 CPR 403.3(q) and section 212 of CWA as a treatment works which is owned by a State or
municipality. This term specifically includes the sewers, pipes, and conveyance system if and only if they convey
wastewater to a POTW Treatment Plant." They also point out that NPDES regulations at 40 CFR 122,2 do not
contain the term "sewage treatment plant." We use the term "sewage treatment plant' in this report in place of
"publicly owned treatment works" because we believe it is more understandable to a non -technical reader.
2 The term "hazardous chemical" is used in this report to refer to chemicals that, if managed under the EPA
hazardous waste program, would be considered hazardous waste. Because hazardous waste discharged to sewage
treatment plants is no longer considered hazardous waste, this term is used minimally in this report.
14-P-0363
plants are not regulated by RCRA once they enter the sewer. Rather, they are
regulated under the Clean Water Act (CWA).
The CWA was passed in 1972 to restore and maintain the chemical, physical and
biological integrity of the nation's waters. The goals of the CWA are to eliminate
the introduction of pollutants into the nation's waters and to achieve fishable and
swimmable water quality. The CWA's National Pollutant Discharge Elimination
System (NPDES) program represents one of the key components established to
accomplish the goals of the CWA. This program requires that direct dischargers
to surface waters such as streams, lakes, and oceans obtain an NPDES4 permit
(hereafter "discharge permit").
A sewage treatment plant is generally designed to treat typical household waste,
biodegradable commercial waste, and biodegradable industrial waste. However,
all users may also discharge toxic or non -conventional pollutants that the sewage
treatment plant is neither designed for nor able to remove. To ensure the goals of
the CWA are met, industrial and commercial users are required to comply with
pretreatment standards. Sewage treatment plants that discharge to the waters of
the United States must obtain a discharge permit. These permits include
requirements for discharge monitoring for specific chemicals, monitoring
frequency, effluent limits, and discharge toxicity tests. The sewage treatment
plant regulates discharges of industrial users through the CWA pretreatment
program. The CWA established the National Pretreatment Program to address
discharges from industrial users to sewage treatment plants. Figure 1 (next page)
illustrates the discharges of the industrial users to the sewage treatment plant, and
discharges of the sewage treatment plant to surface waters, and also identifies
some permitting and reporting requirements.
EPA guidance defines pretreatment as "The reduction of the amount of pollutants,
the elimination of pollutants, or the alteration of the nature of pollutant properties
in wastewater before or in lieu of discharging, or otherwise introducing, such
pollutants into a POTW." EPA guidance from 2004 states that, as part of their
implementation of the industrial pretreatment program, municipal officials should
ensure that industrial users control and properly manage their hazardous waste.
This guidance further states that hazardous wastes discharged to sewers are
"subject to the CWA, must be reported to the POTW, and should meet all
applicable categorical and local discharge limits."
a According to the EPA, a direct discharger is A point source that discharges a pollutant(s) to waters of the United
States, such as streams, lakes, or oceans," and includes sewage treatment plants. EPA considers indirect dischargers
"facilities that discharge their wastewaters to aPOTW."
4 According to the EPA, the NPDES is the national program for issuing, modifying, revoking, reissuing, terminating,
monitoring, and enforcing discharge permits from point sources to waters of the United States, and imposing and
enforcing pretreatment requirements under the CWA. In this report, we use the term "discharge permit" instead of
"NPDES permit" except in direct quotes.
ICsa�xrxi
The general pretreatment regulations establish responsibilities among federal,
state, and local government; industry; and the public to implement pretreatment
standards to control pollutants that pass through or,interfere with sewage
treatment plant treatment processes or that can contaminate sewage sludge. The
pretreatment program focuses on 126 priority pollutants with defined test
methods. According to EPA regulations', all major sewage treatment plants
(sewage treatment plants with a design flow rate equal to or greater than one
million gallons per day) and sewage treatment plants with approved or developing
pretreatment programs are required to submit the results of a monitoring scan for
a modified list of the priority pollutants at least once every 5 years when the
sewage treatment plant's permit is renewed.
Thirty six states have an approved State Pretreatment Program.
40 CFR 122.210)(4)(A) and (B).
IN 1 .
Figure 1: Diagram of industrial discharges to and from sewage treatment plants
To dus Release Inventory report ilestea arq,q,
filed With EPA if required 3 '
w
1 a a
e*114 PROW
Discharges to the sewage treatment plant by
Industrial users
- Arrow representshinuenttofhe sewage ireaduent
Print
- Regulated tinderthe GWA pretreatment pmgam
- Permitted by the sewage treatment plant
- Hazardouswaste notification fetm filed with the
sewage held nentplant, state, and EPA region as
necessary.
Sewage treatment plant discharges teaurracewater
- Arrow represents a direct discharge to surfacewater
by the sewage treatment plant
- Regulated undu-ne.GWAWDEsprogram
- WDES pemftis:uedbythe regulatoryagency-
EPA region or alllhodzed stnteMbe
- Monitoring data reported to the regulatory agency
- WET test results reported to EPA if required
Source: OIG analysis.
The EPA's 1986 Report to Congress on the Discharge of Hazardous Wastes to
Publicly Owned Treatment Works clarified that the basis of the domestic sewage
exclusion is not that hazardous wastes discharged to sewer are rendered harmless,
but rather that sufficient regulatory controls existed through the CWA
pretreatment program. The report emphasized four recommendations:
1. Additional research, data collection, and analysis are necessary to fill
information gaps on sources and quantities of hazardous wastes, their fate
and effects in sewage treatment systems and the environment, and the
design of any additional regulatory controlswhich might be necessary.
14-P-0363
2. Improvements could be made to standards and pretreatment controls of
hazardous wastes discharges to sewage treatment plants.
3. EPA should utilize existing water programs to improve control of
hazardous wastes discharged to sewage treatment plants.
4. RCRA, the Comprehensive Environmental Response, Compensation and
Liability Act, and the Clean Air Act should be considered along with the
CWA to regulate hazardous waste discharges to sewage treatment plants
if the studies in recommendation 1 indicate problems.
The EPA developed regulations in accordance with the 1986 Report to Congress,
"to improve control of hazardous wastes introduced into POTWs under the
Domestic Sewage Exclusion." These regulations included various restrictions on
discharges by industrial users to sewage treatment plants as well as various
permitting and reporting requirements for industrial users and sewage treatment
plants. These regulations also included a notification provision:' "The Industrial
User shall notify the POTW, the EPA Regional Waste Management Division
Director, and State hazardous waste authorities in writing of any discharge into
the POTW of a substance, which, if otherwise disposed of, would be a hazardous
waste under 40 CFR part 261." An industrial user is required to submit a one-time
notification for discharges of more than 15kg of hazardous waste in any month, or
any amount of acute hazardous waste'. If the discharge exceeds 100kg in any
month, the notification should include the hazardous constituents, the constituent
mass, and an estimate of the discharge for the next 12 months.
Information on some hazardous chemical discharges to sewage treatment plants is
available from the EPA's Toxics Release Inventory (TRI). Information on
discharges from sewage treatment plants is available from the EPA's Discharge
Monitoring Report (DMR) Pollutant Loading Tool. The TRI program tracks the
management of certain toxic chemicals that may pose a threat to human health
and the environment. U.S. facilities in different industry sectors must report
annually how much of each chemical is released to the environment and/or
managed through recycling, energy recovery and treatment. A "release" of a
chemical means that it is emitted to the air or water, or placed in some type of
land disposal. In general, chemicals covered by the TRI Program are those that
cause chronic or acute human health effects or significant adverse environmental
effects. The TRI Program currently covers 683 chemicals and chemical categories
including many, but not all, hazardous chemicals'. TRI filers are required to
6 Federal Register Vol. 55, No. 142, July, 24, 1990.
7 40 CFR Part 403.12(p).
a Acute hazardous waste contains such dangerous chemicals that it could pose a threat to human health and the
environment even when properly managed.
9 TRI chemicals also include many chemicals not listed as hazardous waste.
iGEa�xI:KI
report the chemicals that are xeleased or transferred from their facility. The
information submitted by facilities is compiled in the TRI.
According to the EPA, the DMR Pollutant Loading Tool10 is designed to
determine "who is discharging, what pollutants they are discharging and how
much, and where they are discharging." Data are currently available for the years
2007 through 2011. Individuals using the tool can identify sewage treatment
plants using a name or partial name, and download data on toxic pollutant
loadings for all sewage treatment plants for which data has been entered.
The following offices are responsible for EPA programs related to the evaluation
of hazardous discharges by sewage treatment plants:
• The Office of Wastewater Management in the Office of Water oversees a
range of programs contributing to the well-being of the nation's waters
and watersheds.
• The Office of Resource Conservation and Recovery in the Office of Solid
Waste and Emergency Response implements RCRA.
• The Office of Information Analysis and Access in the Office of
Environmental Information oversees the TRI program.
• The Office of Civil Enforcement in the Office of Enforcement and
Compliance Assurance develops and prosecutes administrative civil and
judicial cases and provides legal support for cases and investigations
initiated in EPA regions.
• The Office of Compliance in the Office of Enforcement and Compliance
Assurance manages the ICIS-NPDES data system and the DMR Pollutant
Loading Tool.
• The Office of Criminal Enforcement, Forensics and Training investigates
violations of environmental laws and provides a broad range of technical
and forensic services for civil and criminal investigative support and
council on legal and policy matters.
Scope and Methodology
We conducted our work from March 2013 to June 2014. We conducted this
performance audit in accordance with generally accepted government auditing
standards. Those standards require that we plan and perform the audit to obtain
sufficient, appropriate evidence to provide a reasonable basis for our findings and
io This tool is available to the public at htW:ffcfpub.pj?a.gov/dm/index.cfm. The tool uses DAM data from EPA's
Integrated Compliance Information System for the National Pollutant Discharge Elimination System (ICIS-NPDES)
to calculate pollutant discharge amounts.
14-P-0363 6
conclusions based on our audit objectives. We believe that the evidence obtained
provides a reasonable basis for our findings and conclusions based on our audit
objectives.
We interviewed EPA headquarters staff, in the Office of Resource Conservation
and Recovery in the Office of Solid Waste and Emergency Response, the Toxics
Release Inventory Program Division in the Office of Environmental Information,
the Office of Wastewater Management in the Office of Water, and the Office of
Enforcement and Compliance Assurance. We also interviewed regional
Pretreatment Coordinators and staff in EPA Regions 2, 3, 5, 6 and 9 about specific
discharges to and from sewage treatment plants. We analyzed regional data on
specific discharges not tracked through the (NPDES) discharge permit monitoring
using TRI and the Discharge Monitoring Report Pollutant Loading Tool.
To analyze hazardous chemical discharges to sewage treatment plants, we
obtained quantitative data for discharges of hazardous chemicals to all sewage
treatment plants reported in the 2011 EPA TRI. TRI data from 2011 were the
most current data available when we performed the analyses. We identified the
largest dischargers of hazardous chemicals froni 2011 TRI data. We then used the
TRI forms to identify the receiving sewage treatment plant, and determined if the
hazardous chemicals were monitored in the sewage treatment plant's (NPDES)
discharge permit by analyzing permit data from the EPA's Discharge Monitoring
Report Pollutant Loading Tool.
We reviewed EPA programs, regulations, and guidance documents related to
industrial dischargers and sewage treatment plants, the CWA and its
implementing regulations, RCRA Codes and Domestic Sewage Exclusion,
(NPDES) discharge permit and listed chemicals, and the EPA's local limits
guidance. We reviewed 2011 TRI hazardous chemical discharges to sewage
treatment plants for the selected regions to determine whether
EPAhegions/states/sewage treatment plant staff are aware of these discharges and
if these are monitored and tracked. In our interviews with EPA and state staff in
the offices mentioned above, we asked targeted questions regarding sewage
treatment plant monitoring, priority pollutants, whole effluent toxicity tests,
hazardous waste notification forms, and enforcement actions on exceedances.
Prior Evaluation Coverage
The following EPA Office of Inspector General (OIG) reports addressed issues
related to pretreatment and TRI reporting:
r
• Report No 2004-P-00030, EPA Needs to Reinforce Its National
Pretreatment Program, issued September 28, 2004.
• Report No 2004-P-00004, EPA Should Talce Steps to Improve Industrial
Reporting to the Taxies Release Inventory System, issued February 2, 2004.
14-P-0363
The EPA regulates discharges to and from sewage treatment plants, but these
regulations are not effective in controlling the discharge of hundreds of hazardous
chemicals to surface waters such as lakes and streams. Sewage treatment plant
staff do not monitor for hazardous chemicals discharged by industrial users. This
is the result of factors we observed, including a general regulatory focus on the
priority pollutants list that has not been updated since 1981, limited monitoring
requirements, limited coordination between EPA offices, a lack of tracking
hazardous waste notifications required for submittal by industrial users, or a lack
of awareness of discharges reported by industrial users under the Toxics Release
Inventory. Except for EPA Region 9, sewage treatment plant permits generally
include very few monitoring requirements, which can limit enforcement actions.
Whole effluent toxicity tests were developed by the EPA as a mechanism to
identify toxic chemicals such as hazardous waste. However, these toxicity tests
are not be required for all permits, and are not tracked by the EPA to verify that
sewage treatment plants are reporting results as required. Moreover, exceedances
of chemical limits in permits and toxicity tests do not trigger notification to
enforcement programs. Consequently, the EPA may not be aware of exceedances
that should be addressed to minimize potentially harmful contamination of water
resources.
EPA Does Not Clearly Identify and Regulate Hazardous Chemical
Discharges From Sewage Treatment Plants
Priority Pollutants List Not Updated Since 1981
As a result of a suit filed by several environmental groups against the EPA in
1975, the EPA agreed to regulate the discharge of 65 categories of pollutants
comprising 126 priority pollutants from 21 industrial categories. Despite changes
in the list of regulated industrial categories and the number of pollutants
discharged, the EPA has not updated the list of 126 priority pollutants since 1981.
Hundreds of RCRA Hazardous Chemicals are Not Listed as Clean
Water Act Priority Pollutants
Figure 2 compares the RCRA hazardous chemicals with those on the CWA
priority pollutants list. There are 83 RCRA hazardous chemicals that are also
included on the CWA priority pollutants list. However, there still remain about
300 RCRA hazardous chemicals not included on the CWA priority pollutants list.
14-P-0363
This illustrates the large number of RCRA hazardous chemicals not monitored by
sewage treatment plants in their discharge permits, including many acute
hazardous wastes such as pesticides, metals and organic solvents.
Figure 2: RCRA hazardous chemicals overlap with CWA priority pollutants listed
chemicals"
source: Ulu analysis.
Agency Staff Uncertain About Regulating Beyond 33-Year Old Clean
Water Act Priority Pollutants
The CWA gives the EPA authority to regulate "any pollutant' through a discharge
permit. At the same time, the CWA incorporates the priority pollutants list into
law and requires that effluent limitations be promulgated for the chemicals on the
list. This has created a focus on the CWA priority pollutants list for discharge
permits.
Some EPA staff, including enforcement staff, stated that the EPA has the
authority to regulate any chemical necessary to achieve water quality standards.
However, other staff within the EPA and states expressed different opinions about
regulating chemicals beyond the list of priority pollutants. For example:
• Monitoring for specific chemicals by a sewage treatment plant is not
required because the chemicals are not on the list of priority pollutants.
• Monitoring for specific chemicals is not required because the chemicals
are not on the state list of chemicals identified for monitoring.
" The number of RCRA hazardous waste chemicals in this diagram includes chemicals specifically listed by EPA as
hazardous wastes or acute hazardous wastes.
14-P-0363
• Chemicals cannot be in a discharge permit if they are not on the list of
priority pollutants.
• Discharge pen -nits are designed to primarily regulate chemicals on the list,
although programs do have the authority to regulate beyond the list.
• Sewage treatment plants probably focus. on priority pollutants because the
state and EPA focuses on them.
According to the CWA, discharge permits may be issued for a term of up to 5
years. According to EPA staff, as part of the renewal application process, sewage
treatment plants screen for the 126 priority pollutants. Based on the data
submitted, the permit writer then determines whether there is a reasonable
potential for any of the pollutants to impact the water quality of the receiving
water body. Only those pollutants identified as a concern are put in the permit
either with limits or for monitoring only. Thus, discharge permits remain more
focused on the priority pollutants list than on the CWA's broader authority to
regulate any pollutant that impairs water quality. As a result, other chemical
discharges not included on the priority pollutants list, such as many RCRA
hazardous wastes, are not monitored. Lack of monitoring or limits for these
chemicals may result in contamination of surface waters.
Industrial Users' Hazardous Waste Discharge Reports May Not Have
Been Submitted as Required
Under the general pretreatment regulations, industrial users are required to notify
the sewage treatment plant, the EPA Regional Waste Management Division
Director, and state hazardous waste authorities in writing of any discharge into the
sewage treatment plant of a substance, which, if otherwise disposed of, would be
a hazardous waste. This refers to RCRA hazardous wastes. However, when we
asked EPA staff about these notifications, there was a general lack of awareness
of the requirement.
During interviews with EPA staff in headquarters, and Regions 2, 3, 5, 6 and 9, as
well as state staff, we asked if the hazardous waste notifications had been
submitted as required and if they were tracked. We received various responses,
including:
• EPA regional and sewage treatment plant staff stated that the discharges
are not considered hazardous waste so this notification was not required.
• One EPA region believed that based on information available through the
pretreatment program, the notification did not have to be submitted. The
region also stated that failure to notify, or to discharge hazardous wastes
would be met with enforcement action, and that is the deterrent.
14-P-0363 10
• The pretreatment coordinator of another EPA region noted that he had
seen the notification forms some time ago and that they perform annual
archives of the sewage treatment plant files.
• Two states in one EPA region with authorized state programs informed us
that the discharger files the hazardous waste discharge notification.
However, one of the states indicated the notifications do not go to the
region, but rather to the state hazardous waste office and the sewage
treatment plant.
One EPA region was unfamiliar with the notification requirements and
had not seen notifications from industrial users for discharging hazardous
waste to sewage treatment plants.
In the 1990 final rule that established the notification requirement, the EPA noted
that "There is currently no regulatory requirement that industrial users report the
discharge of all hazardous wastes to sewers." The final rule further stated that the
information provided by the hazardous waste notification "is needed for the
ultimate development by POTWs of controls to prevent pass through and
interference." In addition, the rule indicated the agency was considering the
development of a database of notification information that would make the
information available in a usable format for interested parties. Based on our
interviews with the EPA and states, the notification is not providing information
to the sewage treatment plants as intended. Not only is there no database of the
information, we found that no compilation of the notification forms was available
in the regions and states we interviewed. Further, there is a general lack of
knowledge of the requirement, and no reliance upon or use of the notifications by
the sewage treatment plants to manage the discharge of hazardous wastes.
Sewage Treatment Plants Monitor for Few Toxic Chemicals
Number of Chemicals Monitored by EPA Regions Varies Widely
According to EPA staff, while sewage treatment plants are required to perform a
monitoring scan for all 126 CWA priority pollutants once every 5 years, the EPA
does not require that all 126 priority pollutants be included on a sewage treatment
plant's DMR. Analysis of DMR data reported to the EPA reveals large regional
differences in the number of chemicals12 monitored and reported on the DMR.
Sewage treatment plant discharge permits within Region 9 require monitoring for
many more toxic chemicals as compared to other regions. For example acrolein,
which is an acute RCRA hazardous waste and is also a priority pollutant, is
monitored by a total of 194 sewage treatment plants nationwide. Of these sewage
treatment plants, 193 are in Region 9. Region 9 stated that monitoring can assist
12 These are chemicals for which the EPA has developed a toxicity weighting factor in the Discharge Monitoring
Report Pollutant Loading Tool, which includes many hazardous waste chemicals.
14-P-0363I 11
with identifying chemicals that need a limit set during the next discharge permit
term.
The extent of the disparity of regional discharge monitoring requirements and
reporting is illustrated in Figure 3. Region 9's states require an average of more
than 104 chemicals/sewage treatment plant, while other regions require an
average of fewer than four chemicals/sewage treatment plant.
Figure 3: Number of toxic chemicals monitored per sewage treatment
plant by EPA region
Sewage` Treatment Plant Monitoring of
Toxic Chemicals
120
100
d
80
L
4
.p 60
E
m 40
E
s 20
U
0
1 2 3 4 5 6 7 8 9 10
EPA Region
Source: OIG analysis of data from the EPNs DMR Pollutant Loading Tool.
Lack of Data in Discharge Permits Can Hamper Enforcement
Enforcement actions against a sewage treatment plant due to pass through of
chemicals from the sewage treatment plant into the receiving water body can be
taken when there is a violation of any requirement of the sewage treatment plant's
discharge permit. According to the Code of Federal Regulations (CFR) in 40 CFR
§403.3(p), "The term Pass Through means a Discharge which exits the POTW
into waters of the United States in quantities or concentrations which, alone or in
conjunction with a discharge or discharges from other sources, is a cause of a
violation of any requirement of the POTW's NPDES permit (including an
increase in the magnitude or duration of a violation)." As a result, enforcement
action relies on pollutants and limits documented in a discharge permit. Without
monitoring or limits in place, certain pollutants may be discharged by the sewage
treatment plant and potentially harm human health and the environment.
14-P-0363 12
Region 9 staff did not have an explanation for the additional monitoring
performed by sewage treatment plants in their region. We did find examples of
additional monitoring of chemicals by sewage treatment plants outside of Region
9 states, but the monitoring results were not included in the DMRs. Staff in one
EPA region stated that information on chemicals not reported in the DMRs are
available in annual sewage treatment plant reports. However, including
monitoring data in.discharge permits, as Region 9 does, provides regulators with
the ability to readily identify chemicals in need of discharge limits and identify
and enforce pass through violations. Further, the discharge permits for Region 9
states' sewage treatment plants include more hazardous chemicals than the
sewage treatment plant discharge permits in other states.
Discharge Permit and Pretreatment Programs Do Not Always
Coordinate
EPA regions directly implement discharge permit programs in the four states that
have not received program authorization. EPA still retains oversight authority for
states with authorized programs. Pretreatment programs may also be authorized to
states; however some states have been authorized to implement the discharge
permit program but not the pretreatment program. In some cases, this has resulted
in separate organizations managing the discharge permit and pretreatment
programs. In these cases the pretreatment programs may not provide input to
identify the chemicals that should be included for monitoring in the discharge
permits.
EPA Office of Water staff stated that the pretreatment and discharge programs do
not necessarily coordinate efforts during the discharge permit application review
and issuance process. Staff in the Office of Water noted that the pretreatment
coordinators do not appear to have the role they should during the permit writing
process and acknowledged that there is an issue with coordinated efforts between
the programs for permit quality review. As a result, the pretreatment program staff
may not have been included in determining which chemicals should be included
in the sewage treatment plant discharge permits. This could result in the absence
of pretreatment controls in the discharge permits, which impacts what is or is not
being monitored for by sewage treatment plants in their discharge permits.
Pretreatment enforcement staff in one region specifically noted that they did not
have the opportunity to review the draft discharge permits before they were
issued.
Whole Effluent Toxicity Test Not Effectively Used for Monitoring and
Enforcement
In the 1980s, the EPA recognized that some sewage treatment plant discharges
remained toxic despite pretreatment programs which were designed to prevent
pass through of specific chemicals. As a result, the EPA developed a control to
reduce or eliminate toxic discharges based on whole effluent toxicity (WET)
14-P-0363 13
testing. According to EPA regulations13, sewage treatment plants with flow rates
equal to or greater than one million gallons per day, or sewage treatment plants
with pretreatment program requirements, must submit three WET test results
taken within a four and one-half year period prior to the date of the discharge
permit application. EPA staff stated that WET test results are an integral tool in
the assessment of water quality. When a WET test exceedance is encountered, the
sewage treatment plant conducts a series of additional tests to identify the toxic
pollutants and their source so pass through can be eliminated.
During our interviews, EPA staff repeatedly stated that the WET tests provide a
suitable backup mechanism for identifying possible discharges of hazardous
waste. However, according to data supplied by EPA 14 we found that WET test
reporting requirements and tracking of the results do not provide backup for
possible discharges (Figure 4):
Not all sewage treatment plants are required to report According to the
EPA, during 2011 there were 14,241 active sewage treatment plants
nationwide. However, only 4,399 (31 percent) of these were required to
report WET test results. Reporting was not required for 9,842 (69 percent)
of the sewage treatment plants, which significantly restricts any use of the
WET test as a backup mechanism to identify hazardous chemical
discharges.
• Only about half of the sewage treatment plants report as required — Of the
4,399 required to report, only 1,992 (45 percent) submitted WET test
results. According to EPA staff, not all data may be entered into the data
system.. Therefore, more sewage treatment plants may have completed the
required WET test, and 1,992 reflects those WET test submittals entered.
• No system controls automatically track required submittals or exceedances
— According to EPA staff, there are no mechanisms for the automatic
identification, tracking, and follow-up of required WET test submittals or
exceedances. This limits the effectiveness of WET test in identifying
releases of unidentified chemicals such as hazardous waste.
According to the Office of Water, the permitting authority determines the WET
test requirements and frequency. Office of Water staff also acknowledged that
monitoring is important as it improves the chances of identifying toxic chemicals
such as hazardous wastes. The lack of regular reporting, tracking, and follow-up
on WET test exceedances limits the ability of WET tests to provide a mechanism
to identify discharges of hazardous chemicals that may not otherwise have been
identified by the sewage treatment plant.
15 40 CFR 122.210)
14 Data were fromEPA's ICIS-NPDES database.
14-P-0363 14
Figure 4: WET Test Results
Hazardous Chemical Sewage Treatment Plant Discharges Identified
in TRI Not Monitored
Although TRI reporting does not include all industrial users discharging to
sewage treatment plants or all hazardous chemicals, it is a source of data readily
available to identify discharges of hazardous wastes to sewage treatment plants.
We used 201115 TRI data to query EPA regions, states, and/or sewage treatment
plants to determine their awareness and management of TRI hazardous chemical
discharges. We identified hazardous chemicals discharged by TRI reporters to
sewage treatment plants. We initially identified 731 discharges of hazardous
chemicals, and narrowed this list down to 207 discharges by eliminating TRI
reporters with small volume discharges. We found that sewage treatment plants
monitor for few of the chemicals. Of the 207 discharges identified, only 28
ss At the time of our analysis, data from 2011 were the most current available from TRI and the Discharge
Monitoring Report Pollutant Loading Tool.
14-P-0363 15
(14 percent) were chemicals monitored on the sewage treatment plants' discharge
permits (Figure 5).
We further analyzed data for a small number of sewage treatment plants to
examine reasons hazardous chemicals are not monitored. We selected eight
sewage treatment plants for additional follow-up based on the high TRI discharge
volume and number of TRI hazardous chemicals that were not monitored in their
Home 5: TRI hazardous waste chemicals present in permits
TRI Hazarddius Waste +Cheirilral
Diseharges i_iistPdjA Jisehorge Permits
28
179
® TRI Hazardous Wasie Discharges Listed in. [?ischarge Permits
a TRI Oazardou'sMsie Discharges. not Ukbd in D'isrharge Permits
Source: OIG analysis of data from TRI and the EPA's DMR Pollutant Loading Tool.
discharge permits. We had discussions with the EPA region, authorized state,
and/or the sewage treatment plant to determine if they were aware of the TRI
discharges and determine why the chemicals were not included in the discharge
permits. We found the eight sewage treatment plants did monitor for 14 of the 50
(28 percent) chemicals identified. However, the monitoring was not required by
the sewage treatment plant discharge permits, and was not reported to EPA.
14-P-0363 16
More importantly, the eight sewage treatment plants did not monitor for 36 of the
50 (72 percent) hazardous chemicals identified, which included some acute
hazardous chemicals. We received a range of responses for the sewage treatment
plants' lack of monitoring, including:
• Monitoring of the chemicals was not necessary because the chemicals in
question should be metabolized and rendered harmless in the sewage
treatment process.
• Monitoring of the chemicals was not required because the chemicals had
been monitored in past years and the discharges were inconsequential. In
some cases this was between 7 and 24 years ago.
• No response for why specific chemicals were not monitored
• Chemicals were not monitored because they were not on the list of
priority pollutants or a state list.
• Data were submitted on an annual report to the state.
• Discharges from the sewage treatment plant were not monitored because
the influent from the industrial users was monitored.
These responses indicate that sewage treatment plants are not always monitoring
chemical discharges, which could result in their release to the environment and
impair appropriate enforcement. The sewage treatment plants did not routinely
review the TRI data to ensure complete knowledge of the discharges from their
respective industrial users. Although there is no requirement that sewage
treatment plants use TRI data, we believe these data could provide a useful
resource. Discharge permit writers, pretreatment authorities and sewage treatment
plants could utilize TRI data to enhance their knowledge of all industrial user
discharges. This would help ensure that permits accurately represent known
discharges, mitigating the risk of potential release of these chemicals into the
environment.
Exceedances in Discharge Monitoring Reports Do Not Automatically
Trigger Follow-up
Although sewage treatment plants report annual monitoring data in Discharge
Monitoring Reports, there is no automatic trigger in EPA information systems to
notify enforcement staff of chemical exceedances. According to the EPA, to
identify exceedances in violation of discharge permit limits, an exceedance report
from the Discharge Monitoring Report must be manually generated. Thus,
enforcement and oversight of chemical exceedances rely on the individual review
of exceedance reports by states or the EPA. As a result, exceedances of discharge
permit limits may not be identified or reviewed. This could result in the potential
undetected discharge of chemicals beyond their defined maximum levels.
14-P-0363 17
Conclusions
Management controls put into place by the EPA to regulate and control hazardous
chemical discharges from sewage treatment plants to water resources are not
always effective. According to interviews with the EPA's enforcement and
permitting staff, states and sewage treatment plant operators, all parties are not
always aware of all hazardous chemical discharges flowing into and out of the
sewage treatment plant. In addition, most hazardous chemical discharges we
identified in selected sewage treatment plants are not monitored by the sewage
treatment plants. As a result, sewage treatment plants may not be adequately
treating wastewater entering their facilities and are at risk of discharging
hazardous chemicals into receiving bodies of water such as rivers and streams.
These hazardous chemical discharges can have detrimental effects on human
health and the environment. The EPA's limited management controls for
identifying and monitoring hazardous chemical discharges from sewage treatment
plants do not support the CWA's objective to maintain the integrity of the
nation's waters.
Recommendations
We recommend that the Assistant Administrator for Water:
1. Develop, in coordination with the Office of Environmental Information, a
usable format for sharing TRI data on discharges sent to sewage treatment
plants, with OW developing materials to explain the utility of TRI data to
NPDES permit writers and pretreatment program personnel. This will
include exploring options for an online search tool to more easily identify
TRI discharges to specific sewage treatment plants.
2. Develop, incoordination with EPA regions, a list of chemicals beyond the
priority pollutants appropriate for inclusion among the chemicals subject
to discharge permits. This may include:
a. Review of TRI-reported discharges to sewage treatment plants.
Initial review could focus on RCRA hazardous chemicals reported
in TRI.
b. Review of chemicals monitored nationwide in sewage treatment
plant discharge permits, especially chemicals monitored by
Region 9.
c. Review of chemical monitoring data already collected by sewage
treatment plants but not included in discharge permits.
d. Discussion with the Office of Resource Conservation and
Recovery for suggested hazardous chemicals.
14-P-0363 is
e. Development of mechanisms that ensure discharge and
pretreatment programs coordinate during discharge pennit.writing.
3. Confirm, in coordination with the Office of Enforcement and Compliance
Assurance and EPA regions, that sewage treatment plants and their
industrial users are aware of and comply with the 40 CFR 403.12(p)
requirement that industrial users submit hazardous waste notifications.
4. Develop, in coordination with the Office of Enforcement and Compliance
Assurance, mechanisms to:
a. Improve sewage treatment plant compliance with permit terms that
require submission of WET monitoring results to the permitting
authority.
b. Facilitate the use of monitoring data to track facilities that have
violated chemical or WET permit exceedance requirements.
Agency Response and OIG Evaluation
The agency agreed with recommendations 2, 3, and 4. They disagreed with
recommendation 1 but suggested a minor revision which meets the intent of the
recommendation. All recommendations are resolved. The agency provided
corrective action plans with milestone dates for all recommendations. Based on
the agency's response, all recommendations are open with corrective actions
underway. The Agency provided the planned completion date of 9/30/15 for all
recommendations. Appendix A contains the agency's response to our draft report
and planned actions to address our recommendations. We reviewed the agency's
technical comments and made revisions to the report as appropriate.
14-P-0363 19
Status of Recommendations and
Potential Monetary Benefits
Res. Rge
No. No.
RLCONVE31 IONS
Subject
Planned
Completion
Status' Action Official Date
POTEMAh NUNEfAW
BENEATS Qn $M)
Gained Agreed To
Amount Arruunt
1 18
Develop, in coerdirdonWthtte Office ofEnvirorrental
O Assistant 0913d15
Inforrafion, a usablefarrat forshanng TRl datam
Admnishator
discharges sent to smogefreatffend plants, with CW
foN6ter
developing rraterfalsto erplaintta Willy of TRI data to
NPDESpernitwriters and p etreaft ent pogranpzrsonnal.
.
This Wit indudeeg oirg options for an on inesearch too[ to
pore easiyidentiyTRl dsdrarges to specific sawpe
freatnent plants.
2 18
Develop, in ocorzGrationvith EPA regions, a list of
O Assistant W30115
cienicals bey" tle priority pollutants appropriate for
Administrator
inclusion annog tted)erinis subjedio disdiarge pemits.
forMer
THs nmy include:
a. ReviervofTRl-reported disdanges to sevvoZge
treatrrert plants. Ingal revimoxid fowl on
RCRAhazardous the ricats reported inTH.
b. Remevofderricals numtored walla de in
sevr4getreahent plant discharge perrrits,
especialy derricals nrntored by Region 9.
c Reowofderucal awfforng data already
collected trysevage heahrent plats but rwt
inducted in disdrarge pewits.
d. Disassionvnth tteOlfice of lice
Cosor cn and Rear✓eryfor suggested
hazardous diarfcals.
e. Daveloprret Ofnedlanisnsfirat ensure
cisdarge and prelkeaftned programs marfinate
doing disdiarge pearitwdfing.
3 19
Ccnfiml in coordination v& One Office ofEnIamwent and
O Assistant OW30'15
CarplianceeAssuance and EPAregiors, that seAegv
Adhrinistnata
ireatrrert plants and U drIndustial users are anoe of and
former
corrplywth line 40 CFR403.12(p) recruirenent that
industrial users submit Fazardousveste notifications.
4 19
Develop, in=drationWthfire Office ofBrfto rent and
O Assistant 09WI5
CarpiianceAssirance, aectmsrsto:
Adrrinishalor
forv"cr
a. Inprovese,Aagetrec raiment plant oxrpianceWth
pen-nttenrrsthat require scbrr won of NET
n onitoring results to the penritUrg aull o*.
b. Facilitate ffeuse ofryDNtodrg data to tract
fadlifiesthat have Aolated cl)m ical a'NET
pwrit exoocdance o qurener ts.
O=Recerrrue daiion is openvuth agreed -to oaredive adios pandi g.
C=RazrnnnnJabon is dosedvdfh all agrecdAo actions oarrpleted.
U= Rewrrrrerdation is unresolved with resolution efforts in progress.
i
14-P-0363 20
Appendix A
Agency Response to Draft Report
(Dated July 28, 2014)
MEMORANDUM
SUBJECT: Response to Office of Inspector General Draft Report/ProjectNo. OPE-FY13-0015
"More Action Is Needed to Protect Water Resources from Unmonitored
Hazardous Waste," dated June 27, 2014
FROM: Nancy K. Stoner
Acting Assistant Administrator
TO: Arthur A. Elkins Jr
Inspector General
Thank you for the opportunity to respond to the issues and recommendation in the subject Draft
Report. Following is a summary of the Agency's overall position, along with its position on each
of the Draft Report's recommendations. For the Draft Report's recommendations with which the
agency agrees, we have provided high-level intended corrective actions and estimated
completion dates. For the report recommendation with which the agency does not agree, we have
explained our position and proposed an alterative to the recommendation. For your
consideration, we have included a Technical Comments Attachment to supplement this response.
AGENCY'S OVERALL POSITION
The EPA agrees that the effectiveness of the National Pollutant Discharge Elimination System
(NPDES) permit program and the National Pretreatment Program in preventing and addressing
contamination of surface water from hazardous pollutants could be improved. We believe that
the current regulatory structure provides for adequate controls to address hazardous pollutants,
however, we welcome the IG's recommendations on potential improvements to the
implementation of these programs. While we agree that there is room for improvement, we have
some concerns about some of the findings and one of the recommendations.
Generally, OW is concerned that the draft report uses terminology in unconventional manners,
inconsistent with the way the same terms are specifically defined in regulations, especially with
respect to the term "hazardous waste". This might have led the OIG to draw inaccurate
conclusions. Similarly, readers of the report may also misinterpret both the findings and
conclusions as they may rely on their knowledge and application of the regulatory definitions.
We recommend that the OIG either use terms consistent with how they are defined in the
regulations or clearly state how and why unconventional definitions are being used in the report.
14-P-0363 21
"Hazardous waste" is a term of art under the Resource Conservation and Recovery Act (RCRA)
statute, and not a term used in the Clean Water Act (CWA). A RCRA regulation known as the
"domestic sewage exclusion" says that waste mixed with sewage cannot be "solid waste," see 40
CFR 261.4(a)(1). Under RCRA, if a waste is not a "solid waste", it cannot be a "hazardous
waste." It is therefore regulated by the CWA and not the RCRA. Thus, the use of the term
"hazardous waste" in this CWA context is incorrect. Thus, the use of the term "hazardous
waste" in the Draft Report's title and throughout the draft report is incorrect. As an alternative,
we suggest the terms "hazardous chemicals" or "hazardous pollutants" could be used.
There are other terms that are misused. Please see the attached Technical Comments for detailed
explanation of the apparent misuse of these terms.
The OIG should update the report to clarify its use of these terms and phrases to reflect
appropriate legal usage or explain why the OIG is using non-traditional use of legal terms.
Below is our consolidated response to the OIG Recommendations. Our response is separated
into two sections: Recommendations to which we agree and identify our intended corrective
action (OIG Recommendations 2, 3, and 4); and the Recommendation to which we disagree and
provide a proposed alternative (Recommendation 1).
AGENCY'S RESPONSE TO REPORT RECOMMENDATIONS
Agreements
No.
Recommendation
High -Level Intended Corrective Action(s)
Estimated
Completion by FY
2
Coordinate with EPA regions
OW will issue a memorandum to the regions
09/30/2015
to develop suggested
and notify approved pretreatment states
chemicals, beyond the priority
describing best practices for how the NPDES
pollutants, for possible
permits and the pretreatment programs
coordinate. This memorandum will include
inclusion in discharge permits.
information on how to access information
This may include:
reported by industries per 40 CFR 403.12 on
a. Review of TRI-reported
discharges sent to POTWs, including TRI data
discharges to sewage treatment
and notifications of substances, which, if
plants. Initial review could focus
otherwise disposed of, would be a hazardous
on RCRA hazardous chemicals
waste. The best practices will describe how
reported in TRI.
such data are used by NPDES permit writers
b. Review of chemicals
and pretreatment program personnel to
monitored nationwide in sewage
properly address such pollutants.
treatment plant discharge permits,
especially chemicals monitored
by Region 9.
14-P-0363 22
c. Review of chemical
monitoring data already
collected by sewage
treatment plants but not
included in discharge
permits.
d. Discussion with the
Office of Resource
Conservation and Recovery
for suggested hazardous
waste chemicals.
e. Develop mechanisms that ensure
discharge and pretreatment
programs coordinate during
discharge permit writing.
In addition, the OW will also review chemic
monitored by POTWs as reported on DMRs
and available as in ICIS-NPDES.
The OW will also engage in a discussion with
staff from ORCR regarding suggested
hazardous waste chemicals.
No.
Recommendation
High -Level Intended Corrective Action(s)
Estimated
Completion by FY
3
Coordinate with Office of
OECA and OW will issue a joint
09/30/2015
Enforcement and Compliance
memorandum to the regions and approved
Assurance and EPA regions to
pretreatment states that discusses the
confirm sewage treatment plants
requirement to submit notifications per 40
and industrial users are aware of
CFR 403.12(p) and 40 CFR 403.120) of
and comply with the 40 CFR
substances, which, if otherwise disposed
403.12(p) requirement that
of, would be a hazardous waste and to
industrial users submit
highlight the importance of the
hazardous waste notifications.
notifications in the pretreatment program.
The memorandum will also emphasize the
Control Authority's responsibility to
ensure industrial users are complying with
this requirement.
No.
Recommendation
High -Level Intended Corrective Action(s)
Estimated
Completion by FY
4
Coordinate with the Office of
a. 1.) OECA and OW will develop
09/30/2015
Enforcement and Compliance
training materials that explain the
Assurance to develop a
importance of WET permit
mechanism to:
requirements and how to comply with
a. Improve sewage treatment
them (e.g., doing required monitoring
plant compliance with permit
and completing DMRs).
terms that require
2.) OECA will post the training
submission of WET
materials on WET compliance to the
monitoring results to the
website for the Local Governments
permitting authority.
Environmental Assistance Network
b. Facilitate the use of
monitoring data to track
14-P-0363 23
facilities that have violated I (EPA compliance assistance center,
chemical or WET permit http://1 ee an.org// ).
exceedance requirements.
b. OECA will develop an ICIS-NPDES
standard report for WET violations and
announce the availability of the report
to regions and states along with some
explanation of how to utilize the
reports for program implementation
and oversight activities.
Di.sasrreements
No.
Recommendation
Agency Ex lanation/Res once
Proposed Alternative
1 .
Coordinate with the Office of
TRI data are already publicly ,
Coordinate with the Office of
Environmental Information to
available. However, knowledge
Environmental Information
develop processes for annual
of how to easily access the data
[OEI] to develop a usable
distribution of TRI data to EPA
and how its information may
format for sharing TRI data
regions and delegated state
be useful in program
on discharges sent to POTWs,
programs.
implementation may not be
with OW developing
lmown.
materials to explain the utility
of TRI data to NPDES permit
writers and pretreatment
program personnel. This will
include exploring options for
an online search tool to more
easily identify TRI discharges
to specific POTWs.
14-P-0363 24
CONTACT INFORMATION
If you have any questions regarding this response, please contact Deborah Nagle,
Director of the Water Permit Division on (202) 564-1185 or Naele.Deborah(iDepa.eOv
or Marcus Zobrist, Chief of the Industrial Branch on (202) 564-8311 or
Zobrist.Mareus(i0ya.Eov.
Attachments
cc: Cynthia Giles, OECA
Renee Wynn, OEI
14-P-0363 25
Appendix B
Distribution
Office of the Administrator
Assistant Administrator for Water
Assistant Administrator for Enforcement and Compliance Assurance
Assistant Administrator for Environmental Information and Chief Information Officer
Assistant Administrator for Solid Waste and Emergency Response
Agency Follow -Up Official (the CFO)
Agency Follow -Up Coordinator
General Counsel
Associate Administrator for Congressional and Intergovernmental Relations
Associate Administrator for Public Affairs
Principal Deputy Assistant Administrator for Water
Principal Deputy Assistant Administrator for Enforcement and Compliance Assurance
Principal Deputy Assistant Administrator for Environmental Information
Deputy Assistant Administrator for Solid Waste and Emergency Response
Audit Follow -Up Coordinator, Office of Water
Audit Follow -Up Coordinator, Office of Enforcement and Compliance`Assurance
Audit Follow -Up Coordinator, Office of Environmental Information
Audit Follow -Up Coordinator, Office of Solid Waste and Emergency Response
14-P-0363 26
Auditors fault EPA for lax chemical
safeguards
By TimothyCam - 09/29/14 05:38 PM EDT
The Environmental Protection Agency (EPA) doesn't do enough to stop hundreds of hazardous
chemicals from getting into waterways via sewage plants, a watchdog report found.
The EPA's Office of Inspector General (OIG) said the agency uses the Clean Water Act to
regulate only 126 toxic chemicals that could flow to sewage plants, leaving about 300 chemicals
that are considered hazardous under the Resource Conservation and Recovery Act.
"These regulations are not effective in controlling the discharge of hundreds of hazardous
chemicals to surface waters such as lakes and streams," the OIG concluded.
The Clean Water Act gives the EPA the authority to regulate any pollutant, but it hasn't updated
its list of chemicals to regulate in sewage plants since 1981.
Auditors also found that the EPA may not be consistently enforcing the requirement that
industrial polluters file reports on the chemicals they discharge to sewage plants.
"Not only is there no database of the information, we found that no compilation of the
notification forms was available in the regions and states we interviewed," OIG officials said.
The OIG found regional variations in the chemicals that industries had to report to the EPA or
states and that programs to monitor chemical treatments and permitting sometimes do not
coordinate.
"As a result, sewage treatment plants may not be adequately treating wastewater entering their
facilities and are at risk of discharging hazardous chemicals into receiving bodies of water such
as rivers and streams," the office said.
Auditors suggested that the.EPA reevaluate which chemicals it regulates in sewage systems.
They also recommended that the agency improve communications internally and externally and
boost its compliance monitoring, among other changes.
The EPA told the OIG that it agreed with nearly all of the recommendations and would work to
implement them within a year.
What is the Truth about biosolids?
Since 2000 1 have been subjected to what some call sewage sludge
and others call biosolids.
I have also been physically subjected to the odor or emissions for
the same period.
The truth is guarded by the US Legislature/EPA/ State Legislature/
State Environmental Agencies / River Authorities/ Municipalities /
the multibillion dollar Waste Water Treatment Plants (WWTP), sludge
dumpers and even some colleges who received grants from the sewage
syndicate and state.
The EPA's truth is 35 years old and still the same as it was in 1980.
In fact the EPA's part 503 is unchanged since its origin.
Farmers and Citizens are only told what the EPA requires them
to tell. The farmers using biosolids trust and are mesmerized by
free instead of paying for commercial fertilizer or even researching
why it is free.
The truth as told by anyone influenced by the sewage syndicate starting
with our Government.
1. Lowering of levels of Pathogens. Lowering does not completely
destroy or sanitize all classes of biosolids. Class B being the
least processed. Texas now has Class A, AB and B.
2. Lowering of levels of cancer causing heavy metals Arsenic,
Cadmium, Copper, Lead, Mercury, Molybdenum, Nickel,
Selenium and Zinc. Lowering.
3. Testing for these metals and one of two pathogens, salmonella
and fecal coliform,twice a month on the largest of Waste Water
Treatment Plants. (WWTP)
The EPA does not require disclosure or testing for 70,000 chemicals,
nor does it require testing for:
https:Hen.wikipedia.org/wiki/Human_pathogen
These truths are handed out by the interpretation of the EPA's 503
by the State Legislature/ State Environmental Agencies / River
Authorities/ Municipalities / the multibillion dollar Waste Water
Treatment Plants (WWTP), sludge dumpers:
1. "Biosolids are safe. Yes! Numerous studies have shown that
biosolids are safe for application on food crops"
2. "Biosolids have nutrients and nitrogen."
3. "Biosolids are beneficial."
4. "Biosolids hold moisture and keep the soil from eroding."
5. "We Produce Class "A" exceptional Quality biosolids, the highest
classification recognized by the EPA" This would be a web statement by Ft
Worth, TX biosolds program. Reality is the TCEQ downgraded them to AB
this year.
6. "Biosolids are free."
7. "We apply by the current National and State regulations."
And the lists of truths from sources that profit from this practice are
endless.
Why is it free? After the Clean Water Act of 1972 Municipalities were
scrambling to find a cheap way of disposing of their sewage
responsibility. With the help of Congress, the EPA, the Sewage lobby
and Special interest, part 503 was rushed into existence. The first
draft of 503 was more restrictive and the sewage community went
nuts saying the farmers will never go for it and they changed it to
what it is today.
Is it safe? No it is not safe. There is considerable risk as shown by
the EPA risk assessments. If you read the EPA's risk assessments
you will not believe this agency is tasked to protect your health.
http://water.epa.gov/scitech/wastetech/biosolids/503rule_index.cf
m
There is a lot more to the story. The subject is complex and convoluted with
Bureaucracy.
Bottom line: the farmers are being used as a sucker to rid the
municipalities of their industrial, hospital, storm and household
waste which all goes to the WWTP where it is processed.
The sad fact is most folks, I was one of them, will not do the
research and then will be in denial that their government would ever
hold still for this ill-conceived practice.
Read: http://www.epa.gov/oig/reports/2014/20140929-14-P-
0363.pdf
The WWTP, State Environmental Agencies and the EPA have
been sitting on since 04/2014
Respectfully,
Craig Monk of Ellis County Texas
A Native Texan fighting for Texas.
Maypearl, TX 75167
817-714-0460
CHANGE ORDER NO. 1 TO THE 2015 CALHOUN COUNTY BAUER EXHIBIT BUILDING AND SHOW
BARN RE -ROOF IN THE AMOUNT OF AN ADDITIONAL $1,080 TO THE ORIGINAL CONTRACT PRICE
AND AUTHORIZE COUNTY JUDGE TO SIGN:
Carlos Guillen of G & W Engineers addressed the Court and explained that there were three (3) additional struts
needed in the eaves as they were in poor condition.
Commissioner Finster made a motion to approve Change Order No. 1 to the 2015 Calhoun County Bauer Exhibit
Building and Show Barn Re -Roof in the amount of an additional $1,080 to the original contract price and
authorize County Judge to sign.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
G&WENGINEERS,INC.
205 W. Live Oak • Port Lavaca, TX 77979 • p: (361)552-4509 • f: (361)552-4987
TBPE Firm Registration No. F-4188
October 15, 2015
County of Calhoun, Texas
211 S. Ann St.
Third Floor, Suite 301
Port Lavaca, Texas 77979
Attention: Honorable Michael J. Pfeifer
RE: 2015 Calhoun County Bauer Exhibit Building and Show Barn Re -Roof
Honorable Michael J. Pfeifer and County Commissioners,
We have reviewed Rain Seal Master Roofing & Sheet Metal, Inc.'s Change Order No. 1 for the above
referenced project. Originally Rain Seal Master Roofing had been contracted to install 240 linear feet of
Eave Struts and wall girts. Once the roof of the Showbarn was opened there was a need for additional 60
linear feet (3@20ft each) of cave struts. Since then they have been replaced at the additional $18 per
linear foot as for a total of $1,080.00
Enclosed is Recommendation for Change Order No. 1 for additional $1,080.00 to the contract price
Please call if you have any questions.
Sincerely,
G & W Engineers, Inc.
Carlos Guillen
Project Manager
file # 5310.004
Engineering Architecture Planning Surveying
RAIN SEAL
MASTER
ROOFING & SHEET METAL, INC.
2306 PORT LAVACA DR.
VICTORIA, TEXAS 77901
361-576-09261361485-9393 tax
Change Order
Request
Project :2015 Calhon County
Change Order Number:
# 001
Owner
Bauer Exhibit Building and
Show Barn ReRoof
Date :
10/12/2015
=ngineers, Inc.
Architects Project Number:
5310.004
Contractor
Field
Contract Date:
7/9/2015
Other
Contract For:
New Roof
The Contract is changed as follows:
The Original Contract Sum was $ 141,256.00
The Net Change by previously authorized Change Orders $ -
The Contract Sum prior to this Change Order was $ 141,256.00
The Contract Sum will be (increased) by this Change Order in the amount of $ 1,080.00
The new Contract Sum including this Change Order will be $ 142,336.00
The Contract Time will be (unchanged) by 0 days
The date of Substantial Completion as of the date of this Change Order therefore is 1011212015
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER
G & W Engineers Rain Seal Master Roofing County of Calhoun
Architect/Engineer (Firm name) Contractor (Firm Name) Owner (Firm Name)
205 W. Live Oak, Port Lavaca. TX. 2306 Port Lavaca Dr. Victoria, TX. 211 S. Ann St. Port Lavaca, TX
Address
Ad P ass
Address
By (Signatu
By (Signature)
/F-(S(Signature)
LG
aVN
JNO
Name (Typed or Printed)
Name (Typed Printed)
Name (Typed or Printed)
10/12/2015
12 -Z 6 15
1011212015
Date
Date
Date
CHANGE ORDER
No. One (1)
PROJECT 2015 CALHOUN COUNTY BAUER EXHIBIT BUILDING AND SHOW BARN REROOF
DATE OF ISSUANCE 10/12/2015 EFFECTIVE DATE
OWNER COUNTY OF
OWNEWs Contract No. N/A
CONTRACTOR RAIN SEAL MASTER ROOFING & SHEET METAL, ENGINEER G & W ENGINEERS, INC.
5310.004
You are directed to make the following changes in the Contract Documents.
Description: Increase in Scope
Reason for Change Order: Replace Additional 60 LF (3x20 LF ea) Eave Strut.
Attachments (List documents supporting change) Rain Seal Request Dated 10/09/15
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price
Original Contract Times
$ 141,256.00
Substantial Completion: N/A
Ready for final payment:
day oraama
Net changes from previous Change Orders No. _ to No. _
Net changes from previous Change Orders No. _ to No.
$
N/A
aaya
Contract Price prior to this Change Order
Contract Times prior to this Change Order
$ 141,256.00
Substantial Completion: N/A
Ready for final payment:
darn or dot.
Net Increase (decrease) of this Change Order
Net Increase (decrease) of this Change Order
$ 1,080.00
N/A
dan
Contract Price with all approved Change Orders
Contract Times with all approved Change Orders
$ 142,336.00
Substantial Completion: N/A
Ready for final payment:
aan o,6.
RECOMMENDED:
By:
Engweer(Au@orsed Siganoo,)
G & W Engineers, Inc.
Date: e�- -Zp�
APPROVED:
By:
Owner(Audrod dSignature)
County of Calhoun
Date:
ACCE b'ti
By: —�.
coauacror(Auchaved signature)
Rain Seal Master Roofing & Sheet Metal
Date: b 2 2O�
CANCELLATION OF CONTRACT WITH ENVIROTECH CARRIERS, INC. AND PAYMENT OF $400 IN
CANCELLATION FEES:
Commissioner Finster made a motion to approve cancellation of contract with Envirotech Carriers, Inc. and
payment of $400 in cancellation fees.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch Finster and Judge Pfeifer all voted in favor.
10-05-15;03;28PM;
;3615529722 # 3/ 5
ADO
ENVIROTECH CARRIERS, INC.
2403 Agnes St,
Corpus Christi, Texas 78405
361-299.7774
THIS agreement is entered into this day of .203, by and between ENVIROTECH CARRIERS, INC (the
�t "CONYnR'ACT R" y'h0s� prineipa] place of business is 2403 Agnes Street, Corpus Christi, Texas 78405, and
( h Oun l.�V � i7h;NC�ni'f (the 1,CUSTOMER"), whose principal platy ofbusi5pss is ^ —
WHEREAS, CONTRACTOR Is a company acknowledged by the State of Texas, to handle, transport, and contract for the disposal of
regulated medical waste by any and all approved molhods.
WHEREAS, the CUSTOMER desires to contract exclusively with CONTRACTOR for the handling, transporting, tracking, and
disposal of all rcgulutcd medical waste produced by activities of the CUSTOMER; and
WHEREAS, CONTRACTOR desims to provide die CUSTOMERwith services that include regulated medical waste handling,
trtms;,ortine, verification, and disposal by any and all approved methods.
NOW, THEREFORE, the panics do hereby agrco Os follows:
A. TERMS AND CONDITIONS
1. Collection of Waste:
a. The CUSTOMER shall collect all regulated medical wasto to be
disposed of by the CONTRACTOR within the CUSTOMER'S facilities.
The CUSTOMER will place all waste within the conrnincm provided by
CONTRACTOR and will properly close and/ or sea] such containers.
b. The CUSTOMER shall contain and seal any liquids within liners
for the purpose of not contaminating or compromising box0s/tubs
provided by CONTRACTOR In the event of contamination or compromise
to boxes/tubs the CONTRACTOR shall seek additional chnrgcs.
2. Handling and Receipt by CONTRACTOR
a. Once the containers have been properly filled and scaled by the
CUSTOMER, they will be accepted by CONTRACTOR
CONTRACTOR will manifest receipt (computer printout) of the dote,
and number of containers picked up. The containers, liners, and
contcnte will be disposed of In accordance with all federal, state and
local laws, rules, regulations, and ordinances including but not limited
to the Texas Department of Health, Occupational Safety and Health
Administration, and the Center for Disease Control,
3. Containers and Liners:
a. CONTRACTOR shall provide the CUSTOMER with it spcciflcally
designed box that has a200 pound strength, safety handles, took top
with a corresponding red bag liner for each, nil in quantities sufficient
to meet the needs for the rcgulutcd medical waste generated by the
CUSTOMER.
b_ The CUSTOMER shall follow all instructions from CONTRACTOR
and ail specifications labeled on the containers in collecting all
regulatc4modicalwaste. Container weight must not exceed
CONTPj\=R .S sp2cifnna!ion limits of 30 pounds.
c. Ail containers and liners furnished by CONTRACTOR shall remain the
property of the CONTRACTOR with the medical facility accepting
inventory control and responsibility while the containers are being
utilized in the facility. no CUSTOMER or its personnel shall not use
the containers and liners for any purpose other than hold and enclose the
regulated medical waste for collection and disposal by
CONTRACTOR.
4. Pick up time, location, and frequency: CONTRACTOR shall pick up
regulated medical waste at a regularly scheduled time to be established by the
CUSTOMER and CONTRACTOR.
5. Regulated Medical and Chemical Waste Accepted by CONTRACTOR
n. Any material or contaminated cquipmord which, In determination of the
facility infection control staff, presents a significant danger of infection,
because it is codtaminated with, or may reasonably be expected to be
contaminated.
b. The CUSTOMER shall at no time include hazardous waste in
CONTRACTOR'S containers. Hazardous waste shall be dcfrncd as
those wastes classified under Title 40 of the Fcdcmi Code of
Regulations and The Rcsouroo Conservation and Recovery Act (Refer
to "EPA Ouide for infectious W,hstc Managcmcne' (EPA / 530•S W.86.
10-05-15;03:28PM;
;3615529722 # 4/ 5
014, May 1986)) for clarification of those categories. Any other waste
that Federal, State, or Local regulations prohibit for incineration, of
CONTRACTOR is not permitted to trnnspOM
B, COMPENSATION
1. Hasie Fees: For the services to be provided pursuan to this Agreement, with
scheduling to be mutually ugmcd upon, the CUSTOMER shall pay
CONTRACTOR as follows:
a, $ one-time set-up fee
b, $ per pound transported �F mae�l5
c.$ 1Q0.00 per container transported f
d. $,(00. 00_ service too per ocourcence (Unmcccssful attempts to
service location from CUSTOMER request or predetermine mutes due
to box not being ready or personnel not available.)
e, $ — no activity fee (On call customer only, in no activity
occurs within 90 days of lot pickup)
t; $ //. Do Heel surcharge fee per pick up
g. $ �,7.oc late charge fee
2, Invoicing: CONTRACTOR shall send to the CUSTOMER on a mettinr basis,
an invoice rmficuliug apompieto itemization of the waste eollectod by
CONTRACTOR and the total charge. The manifestwill be verified by the
personnet ofldio Medical Warta Solutions Beaumont, Texas, Permit 940231 As to Ute accurate
weight and the time and date of the incineration or destruction and will be mailed to
you with coeh invoice and/ or monthly statement. The CUSTOMER will pay the roflectod
amount due an each invoice within thirty (30) days after receipt by the
CUSTOMER of such invoice. All invoices arc due and payable in Corpus
Christi, Nuccos County, Texas.
3. Cost Adjustment: CONTRACTOR reserves the right to administer any cost
increase and/or decreases adjustment of service items during the term of the
contract.
C. TERM OF AGREEMENT
L Three year torn: Unless enrltcr terminated at provided in paragraph 2 below, the agreement shall be for a to= ofdrrco
years, commencing on the date first set forth above, And shall automatically be renewed for successive periods of three
years on the same terms and conditions.
2, Either the CUSTOMER or tite CONTRACTOR may terminate effective the last of the term or any renewal period by
giving written notice of termination by certified mail to other not loss than 60 days prior to the end of the term or
renewal period.
3. Tcrminafon for default: Should one parry be in default under the terms Of this agrccmcnt, the other putty may give the
party in default thirty (30) days written notice to cure such default, the non-dofauiting party may immediately terminate
Ibis agreement upon the expiration of the thirty (30) day notice period, if such a cure does not occur.
4. In the event CUSTOMER breaches the agreement by attempting to unilatcraliy cancel the agreement prior to the end of
the term, CUSTOMER uUmes that in addition to any sums already owed under the agreement for services mndcrcd, the
company shah be entitled to liquidated damages in the amount of one-half of the total charges which would have been
payable over the entire term of the contract, end over any rcnowal term to which CUSTOMER is then obligated.
D. INSURANCE COVERAGE
CONTRACTOR will maintain or causo to be maintained a comprehensive liability insurance covcmge program, including
minimum covcmge as required by Tcxos Commission on Environmental Qunliry (TCEQ).
E. HOLD HARWtiSSMI)IMNIFICATION
1. CONTRACTOR Indemnification: Contractor will indemnify and hold harmless, CUSTOMER, its agent and employees
from all liability, claims, actions and cost arising from wrongful acts or omissions of CONTRRACTOR, its agents,
servants, employees or subcontractors, including the cost of dclOnse and attomcy's fees.
2, CUSTOMER Indemnification: The CUSTOMER will indemnify and hold harmless CONTRACTOR, its agents, and
employees from wrongful acts or omissions of the CUSTOMER, its agents, servants, employees, or subconuacturs,
including the cost of defense and attomoy's fees.
F, LICENSE, COMPLIANCE WITH LAWS
CONTRACTOR represents and warrants that it Is, and shall be throughout the term of this agreement; properly licensed by
all regulatory and govemmcnml agencies requiring licenses for the handling, transportation and destruction ofregultacd
medical waste. CONTRACTOR further represents and warrants that it shall at all times during the term of the agreement
comply with ail Federal, State and Local laws, rules, regulations and ordinances conccming the proper handling and
destruction of regulated medical waste. We operate under Texas Commission of Environmental Quality (TCEQ) Pcrmit
Number 50019.
10-05-15;03:28PM;
3615529722 # 5/ 5
0. INDEPENDENT CONTRACTORS
With respect to all services furnished by CONTRACTOR to CUSTOMER pursuant to the agreement, it is mutually
understood and agreed the relationship between CONTRACTOR and CUSTOMER is that of independent contractor, and
nothing in this agreement is intended nor shall be construed to crcato an employedemployec relationship or partnership or a
joint venture relationship between the parties.
14. MISCELLANEOUS
1. Rcprescntation and Covenant: CONTRACTOR represents and covenants to the CUSTOMER that, as the effective date
hereof and throughout the term of this ogrocmcn6 CONTRACTOR is and will continue to be fully capable and
qualified, in accordance with good regulated medical waste handling, transporting, and Incineration or destruction
services required of CONTRACTOR under this agreement.
2. Sevcrability: In the event my provision of this agreement is hold to be unenforceable or invalid for any reason, this
agreement shall remain in full force and affect and enforceable in accordance to its term disrogurding such
unenforceable or invalid provision.
3. Notices: All notices, requests, demands or other communications hcroander (hereinafter individually and collectively
referred to as "Notice") must be in writing and may be given or serviced by depositing the same in the United States
mail, registered or cottified, postage prepaid with return receipt requested, or by delivering the some in person, Notice
deposited in die mail in the manner described above shall be effective, unless otherwise stated in this agreement, from
and after the expiration of three days after it Is so deposited. Notice given in any other manner shall be offectivo only if
and ohm pcetved by the party to be notified. Any notice shell be given or delivered to partios at their respective
addresses. The parties hereto and their respectiva permitted successors and assigns shall have theirright from time to
time to change their respective addresses by providing at least fifteen (IS) days prior written notice to die other party.
4. Assignment: The CUSTOMER and CONTRACTOR may not assign, delegate, or transfer any of their respective rights,
duties or obligations under this agreement, In whole or in part without the prior written consent of the other party, not to
be unreasonably withheld. Subject to the immediately preceding sentence, this agreement shall inure to the benefit and
be binding upon the parties hereto and their permitted successors.
5. No Waiver: The failure of either party to insist at any time upon the strict observance or performance of my provisions
of this agreement or to exercise any right or remedy of such party or to be construed as a waiver or relinquishment
thereof with respect to subsequent relinquishment thereof with respect to subsequent defaults of breAehes, Every right
and remedy given by this agreement to the parties hereunto may be exercised from time to time and as often as may be
deemed expedient by the appropriate party.
6. Choice by Law: This agreement shall be governed by and construed to be in accordance with the laws of the State of
Texas.
7. Eorco Malcom If either party hereto shall be delayed or prevented from porformance of my act required hereunder by
reasons of acts of God, strikes, lockouts, labor troubles, inability to pracuro materials, restrictive governmental laws and
regulations, or other Cause without fault and beyond the control of the party obligated (financial inability excepted), then
upon written notice, die performance of such act shall be excused for the period ofthe delay and the period for the
perform once of any such not shall be extended for die period of the delay; provided, however, the CUSTOMER or
CONTRACTOR shall exercise its best efforts to remedy any such cause of delay or cause that prevents performance.
g. Site of Incincmtion/Destniction: CONTRACTOR'S primary incineration site is Blo Medical Waste Solutions
Beaumont, Texas, Permit 040231. but CONTRACOR reserves the right to construct and contract additional facilities
that wilt be located In Texas And will comply with all of the rules and regulations ofTACB, TDM and other State or
Federal Authorities or regulations.
Executed on this ZG T7—' day of hu.a.. I Z.Fr Z'
CUSTOMER
C aZ A4w--, &Ott.%'
CU1nS,T.OMER NAME
AUTHORIZED GN TURE
c �
TITLE
DATE
CONTRACTOR
ENVIROTECH CARRIERS, INC.
AUTHORIZED SIGNATURE
TITLE
DATE
* I N V O I C E*
2
ENVIROTECH CARRIERS
PO BOX 271428
CORPUS CHRISTI TX 78427
361-299-7774 PH 78427
Bill To
CCHD
117 W ASH ST
PORT LAVACA TX 77979
USA
PAYMENT TERMS: NET 30
$25 LATE FEE
Invoice # Invoice Date
119714 9/30/15
Service Address
CCHD
117 W ASH ST
PORT LAVACA TX 77979
Cust#: 2 - 8400 0
Please detach here & include with your payment. THANK YOU Amount Enclose
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ENVIROTECH CARRIERS
Date Description Qty Rate Total
9/30/15 CANCELLATION FEE 1.00 400.000 400.00
9/30/15 SERVICE EVRY 3 MONTHS 1.00
9/30/15 4 PICKUPS PER YEAR = $400.00 1.00
9/30/15 $400.00 X2 YRS. LEFT ON CONTRACT= 1.00
9/30/15 $800.00 DIVIDED 2=$400.00 BUYOUT 1.00
Please pay INVOICE TOTAL
400.00
Cust#: 2 - 8400 0 Inv#: 119714
Service Address: 117 W ASH ST
_.. ,. _..��.
SOFTWARE SOLUTIONS
Open Invoice Summary
CosmmerA Customer Name/Andress _ Fdoothly Charge Delance Doe
2-000R400 ccxor 11TWAsx Si 00 44150
ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES:
Commissioner Finster made a motion to accept reports of the following County offices:
• County Treasurer — August 2015
• County Clerk — September 2015
• Justice of the Peace No 5 — September 2015 (Revised)
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
10/2212015
08:33 CALHOUN CO AUDITREAS
O:AX)3615534614 P.0011003
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT
MONTH OF: AUGUST 2015
BEGINNING
ENDING
FUND
FUNDBALANCE
RECEIPTS
DISBURSEMENTS
FUND BALANCE
OPERATING FUNDS:
GENERAL
S 24.862.137.09
$ 1,214,783.70
$ 2,269,074,36
S 23,807.846,43
AIRPORT MAINTENANCE
27,672.44
107.44
330.44
27,449.44
APPELLATE JUDICIAL SYSTEM
11006.08
165.03
-
1.169.11
COASTAL PROTECIION FUND
39,137.87
10.52
39,148.39
COUNTY AND DIST COURT TECH FUND
2,865.08
47.53
2,912.61
COUNTY CHID ABUSE PREVENTION FUND
325.92
8.12
334.04
COUNTY CHILD WELFARE BOARD FUND
1.866,99
0.50
-
1,867.49
COURTHOUSE SECURITY
240,113.55
1,076.60
-
241,190.15
COURT INITIATED GUARDIANSHIP FUND
3.709.11
161.00
3,870.11
DIST CLK RECORD PRESERVATION FUND
10,99892
236.33
11,235.25
CO CLK RECORDS ARCHIVE FUND
82,703.65
4,082.23
-
86.785.88
DONATIONS
79,317.93
1.886.20
3,151.57
78,052.58
DRUG/DWI COURT PROGRAM FUND -LOCAL
10,02003
106.55
-
10,126.59
JUVENILE CASE MANAGER FUND
9.257-09
12.97
9,270.06
FAMILY PROTECTION FUND
6,598.85
76,77
-
61675.62
JUVENILE DELINQUENCY PREVENTION FUND
8,590.56
2.31
-
8,592.87
GRANTS
538.963.72
6,12278
26,406.81
518,679.69
JUSTICE COURT TECHNOLOGY
62,501.09
564.53
63,065.67
JUSTICE COURT BUILDING SECURITY FUND
10,170,59
136.70
10,307.29
LATER AL ROAD PRECINCT WI
4,326.96
1.16
4.326.41
1.71
LATERAL ROAD PRECINCT rig
4,326.9E
1.16
4,326.41
1.71
LATERAL ROAD PRECINCT 403
4.326.96
1.16
4,326.42
1.70
LATERAL ROAD PRECINCT#4
4.376.97
1.16
4,326-42
1.71
PRETRIAL SERVICES FUND
66,318.82
17.83
66,336.65
LAW LIBRARY
194,619.92
1,187,24
717.05
- 195,089.23
LAW ENF OFFICERS STD. EDUC, (LOOSE)
211,923.34
7.78
28,9M.12
POC COMMUNITY CENTER
67,969.11
18.25
6,019.27
61,868.09
RECORDS MANAGEMENT -DISTRICT CLERK
5,844.74
144.62
-
5,98936
RECORDS MANAGENIENT-COUNTY CLERK
93,415.47
46,72
614,52
0,947.67
RECORDS MGMT & PRESERVATION
204.618.16
4,751.04
209.369.20
ROAD & BRIDGE OENERAL
L492,691,32
25,709.43
-
L518.399.75
SHERIFF FORFEITED PROPERTY
1,282.26
0.34
L282.60
6NME PIERR)OAT RAMP INSUR/MAINT
51,664.25
13,89
1,037.47
50,640.67
CAPITAL PROJ -RD INFRASTRUCTURE
818,850,38
-
43.297.76
775,552.62
CAPITAL PROJ - COUNTY FN13ROY TRZ41
254,523.05
90,199,80
-
344,722.85
CAPITAL PROT - SWAN POINT PARK
51001.90
5,001.510
CAPITAL PROJ - AIRPORT RUNWAY IMPROV
78,472.13
-
78,472.13
CAPITAL PRO] -COUNTY ROAD 101
137,117,05
-
96,37523
40,742,77
CAPITAL PROD -EMS SUBSTATION
347,399.23
-
-
347,399.23
CAPITAL PROI-EMER COMM SYS
30,848.06
30,848.06
CAPITAL PROJ-GREEN LAKE PARK
2CII5.74
-
2,086.75
24,028.99
CAPITAL PROJ- HATERIUS PARK/BOAT RAMP
21,064.00
-
-
21,064,00
CAPITAL PROJ -PORTALTO PU13L BEACH -STORM REF
6,484.78
-
6,48478
CAPITAL PRO]- IMPROVEMENT PROJFCIS
326,166.37
-
3.747.29
322.419.08
CAPITAL PROJ - PORT O'CONNOR LIBRARY
1.167.00
-
-
1,167.00
CAPITAL PROJ - MMC CLINIC ACQUISITION LOAN
CAPITAL PROJ - NURSING HOME UPL PROGRAM LOAP
2,00%000.00
-
953,379.45
L046,620.55
CAPITAL PROD - MMC BUSINESS IMPROVEMENT LO
1.500.000.00
-
1,500,000.00
ARRESTFEES
393.91
305.49
-
699.30
DAIL BOND FEES (BB 1940)
1,230.00
-
1,230.00
CONSOLIDATED COURT COSTS (NEW)
30.00
6,728.89
6.758.88
DNA TESTING FUND
250.00
26,28
276.28
DRUG COURT PROGRAM FUND - STATE
0.30
I03.35
I
TOTALS
. 77 2
Pago I of 3
10/2212015 08:33 CALHOUN CO AUD/TREAS
(FAX)3615534614 P.0021003
COUNTY TREASURER'S REPORT
MONTH OFI AUGUST 2015
BEGINNING
ENDING
FUND
FUND BALANCE
RECEIPT
-915PURSEMENTS
FUNDBAL4NCE
OPERATING FUNDS -BALANCE FORWARD
S 33,776,396,52
S 1,360,080.44
$ 3,423,544.53
$ 31,712,932.43
RLECTIONSERVICES CONTRACT
73,716.20
17.99
-
73.734-19
ELECTRONIC F INO FEE FUND
0.00
966:98
966,98
EMS TRAUMA FUND
126.57
59.70
-
186.27
FINES AND COURT COSTS HOLDING FUND
7,847.31
-
-
7,847.31
INDIGENT CIVIL LEGAL SERVICE
24.00
250,00
-
274.00
JUDICIAL FUND (ST, COURT COSTS)
0.00
129.70
-
129-70
JUDICIAL SALARIES FUND
0.02
2.497.60
-
2,487.62
JUROR DONATION -HUMANE SOCIETY
12.00
-
-
12.00
JUROR DONATION -TX CRIME VICTIMS FUND
244.00
-
-
244.00
JUVENILE PROBATION RESTITUTION
55.00
420.00
55.00
420.00
LIBRARY GIFT AND MEMORIAL
52,468.65
59.11
-
52,52776
MISCELLANEOUS CLEARING
14,151.30
12,024,50
9,206.39
16,969.41
REFUNDABLE DEPOSITS
2,000.00
-
2,000,00
STATE CIVIL FEE FUND
0.00
2.637.39
-
2.637,39
CIVIL JUSTICE DATA REPOSITORY POND
0.00
9.17
-
9.17
JURY REIMBURSEMENT PEE
0.00
594.38
594.38
SUBTITLE C FUND
7.77
2,685.50
-
2,693.27
SUPP OF CRIM INDIGENT DEFENSE
0.00
288.79
-
288.79
TIME PAYMENTS
0.05
1,278.45
1.278.50
TRAFFIC LAW FAILURE TO APPEAR
0.00
970.78
970.78
UNCLAIMED PROPERTY
6,201.56
1.67
-
6.203.23
TRUANCY PREVENTION ANDDIVERSION FUND
25.19
223,05
-
249.24
BOOT CAMPIJJAEP
147,43
147.43
JUVENILE PROBATION
172.71H.84
SUBTOTALS
S 34,106.20S.41
1,385,266.65
3.473,342.16
32,018,129.90
TAXES IN ESCROW
0.00
0.00
0.00
TOTAL OPERATING FUNDS
OTHER FUNDS
D A FORFEITED PROPERTY FUND
32,254.03
205.60
32,459.63
SHERIFF NARCOTIC PORPEITURFS
10,908.66
89.00
493.12
10.503.54
CERT OF OB•CRTHSE REP SERIFS 2010
485,952.94
I,968.81
441,900.00
46.021.75
CERT OF OB•CRTHOUSE I&S SERIES 2012
653,301.76
11580.90
606,815.00
49.007.66
OCEAN DRIVE IMPROVEMENTS
1.00
-
1.00
CAL, CO. FEES & FINES
94 51A.483,886.65
MEMORIAL, MEDICAL CENTER
OPERATING
2,058,856,49
2,917,338.97
2,728,885.80
S 2,247,309.66
INDIGENT IR?ALTHCARE
2.599,38
31,340.26
31.640.26
21299.38
REFUND IMPRESC ACCOUNT
5,06L64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
325,069.79
-
-
325,069.79
CLINIC CONSTRUCTION SERIES 2014
1,753,780.21
-
1,753,780.21
NHASPORD
115,026.18
787,877A8
588,562.51
314,341.15
NHBROADMOOR
13,784.14
760.968.94
142.952.60
631,800.49
NH CRESCENT
47.534.30
144.489.86
175,103.79
16.720.37
NHFORTBEND
13,817,73
225,895.50
147,640.35
92.072,99
NH SOLERA
607 796.47
1,001.193.12
TOTAL. MEMORIAL MEDICAL CENTER FIENDS
9 4,143,326.33
5869104.13
5376260-675,436,169,79
DRAINAGE DISTRICTS
NO.6
24,280.16
S 28.76
$
$ 24.308.92
NO.9
123,936.04
175,00
25.089.83
99,021.21
NO. 10-MAINTENANCE
136,006.59
19.22
180,70
135,845.11
NO. II-MAENTENANCElOPERATING
253,733.79
2,144.17
1,239.66
254.638.30
NO. I I -RESERVE
154,909.90
154 909.90
692,966,48
TOTAL DRAINAGE DISTRICT FUNDS
CALHOUN COUNTY WCm N1
OPERATING ACCOUNT
45I 092.19
14.01
11.606.86
5 439,499.28
CALHOUN COUNTY FORT AUTHORITY
MAINTENANCE AND OPERATING
S 22 26.88
CALHOUN COUNTY
FROST BANK
3,763.87
$3 763.87
"16,575.69
5,875,155.11
$ S.422,29&61
TOTAL MMC, DR. DIST., NAV. DIST, WCH) & FROST
$ 41,699,719.92
$ 7,349,1$1.72
$ 10,038410.03
8 30,010,361.61
TOTAL ALL FUNDS
Pago 2 of 3
1012212015 08:33 CALHOUN CO AUDITREAS
O:AX)3615534614 P.0031003
COUNTY TREASURER'S REPORT
I MOMMOF; AUGUST 2015
BANK RECONCILIATION
Z,ESS: CRRT.OFDEP1
FUND
OL USTNDO DER/
PLUS: CHECKS
BANK
FUND
BALANCE
OTHER ITEMS
OUTSTANDING
BALANCE
OPERATING •
S 32,018,129.90
$ 29,730,630.49
$ 227,039.14
$ 2,514,530.55
OTHER
D A FORFEITED PROPERTY FUND
SHERIFF NARCOTIC FORFEITURES
32,459-63
10,503.54
-
-
-
32,459.63
10,50154
CERT OF OB•CRTHSE REP SERIE8 2010
46,021.75
72.12
-
45,949-63
CERT OF 013-CRTHOUSE W SERIES 2012
49,007,66
21.64
-
48,081,02
OCEAN DRIVE IMPROVEMENTS -CAP PROJ
1.00
-
1.00
CAL, CO FEES &FINES
H4,805.94
26,070.30
97,572.64
156,308.28
MEMORIAL MEDICAL CENTER
OPERATING$
2.247,309X6
500,250.60
428,549.35
2,175.608-41
INDIGENT HEALTHCARE
2,299.39
-
4,364.32
6,663.70
REFUND IMPREST ACCOUNT
5.061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
325,069,79
-
-
325.069-79
CL1MC CONSTRUCTION SERIES 2014
1,753,780,21
1,753,780.21
NHASHPORD
314,341.15
-
314,341AS
NHBROADMOOR
631,800.48
-
-
691.800.48
NHCRESCENT
16,720.37
-
-
16,72037
NHFORTEEND
02,072.88
-
92,072.88
NHSOLERA
47,714.23
-
47,714.23
DRAINAGE DISTRICTt
NO-6
24,308.92
-
-
24,109,92
NO. a
99,021.21
2,310.60
101,331.81
NO, 10 MAINTENANCE
135,845A I
-
-
135.845.11
NO. I I MAINTENANCElOPERATING '.
254,638.30
-
-
254,638.30
NO. 11 RESERVE
154,909,90
-
154,909.90
CALHOUN COUNTY WCID 01
OPERATING ACCOUNT
439,499.28
-
-
439.499.29
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCE/OPERATING ••••
221,275.01
-
-
22L275.81
CALHOUN COUNTY
FROSTBANK
3,763.87
CDs. OPERATING FUND $29,500,606.00
CD's - MMC OPERATING FUND • $500,000.00
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK -PORT LAVACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA
**** THE DEPSOSTTORY FOR CALHOUN COUNTY FROST IS FROST BANK- AUSTtN, TEXAS
Court costs and fees collected and reported may not be current an to due to non-compliance by other county o 1ee$. I
hereby certify that the current balances are correct to all monie that have b en rec ived by Co int. Treasurer as of a date
of this report.
RH NDA S. KOKENA
COUNTY TREASURER
Page 3 of 3
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
NTY CLERK FEES
1000-44030
$
I FEE
100044140
$
:IRONIC FILING FEES FOR E-FILINGS
IODO.44058
$
3E'S EDUCATION FEE
1000-44160
$
3E'S ORDER/SIGNATURE
1000.44180
$
UFF'S FEES
100044190
$
AL RECORDER FEE
1000-44250
FIT REFPORTER FEE
1000.44270
$
20ATE FUND (TGC) FEE
2620-44030
$
iNOLOGY FUND
2663-44030
RTHOUSE SECURITY FEE
2670.44030
$
FIT INITIATED GUARDIANSHIP FEE
2672-44030
)RDS ARCHIVE FEE
2675-44030
G& ALCOHOL COURT PROGRAM
2698.44030-005
TRIAL DIVERSON AGREEMENT
2729-44034
LIBARY FEE
2731-44030
$
)RDSMANAGEMENT FEE - CO CLK
2738-44380
)RDS MANGEMENT
2739-10899,44030
$
5 - COUNTY COURT
2740.45040
E POLICE OFFICER FEES
7020-20740
SOLIDATED COURT COSTS - COUNTY
7070-20630
SOLIOATED COURT COSTS - STATE
7070.20740
3& ALCOHOL COURT PROGRAM -COUNTY
7390-20GIO-999
3& ALCOHOL COURT PROGRAM -STATE
7390-20740-999
E ELECTRONIC FILING FEE
7403.999-22887
$
E ELECTRONIC FILING FEE CR
7403-999-22990
TRAUMA
740S-999-20740
INDIGENTFEF -COUNTY
7480.20610
$
INDIGENTFEE -STATE
7480-20740
$
)IAL FUND COURT COSTS
7495-20740
:IAL SALARY FUND - COUNTY
7505-20610
]IAL SALARY FUND -STATE
7505-20740
]IAL SALARY FUND
7505-20740-005
$
FIC LOCAL
7538-22884
1-STATE
7855-20780
:IAL FEE
7855-20786
$
AAL MARRIAGES -STATE
7855-20788
:)SE COURT COST
7856.999-20740
REIMBURSEMENT FEE -COUNTY
7857-20610
REIMBURSEMENT FEE -STATE
7857-20740
E TRAFFIC FINE - COUNTY
7860-20610
E TRAFFIC FINE - STATE
7860-20740
TENT DEFENSE FEE - COUNTY
7865-20510
TENT DEFENSE FEE -STATE
7865.20740
PAYMENT -COUNTY
7950-20610
PAYMENT -STATE
7950.20740
352.00 $ 334.18 $ 10,929.46 $ 225.00 $
22.00 $
26.00 $ - $ 2.00 $ 24.00 $
$ 20.00 $
6.00 $ - $ 26.00 $
150.00 $ 176.19 $ - $ 125.00 $
$ 26.47 $
105.00 $ 60.00 $
40.00 $ 20.00 $
$ 33.39 $
40.00 $ 26.07 $ 406.00 $ 20.00 $
$ 80.00 $
$ 3,895.00 $
$ 89.76 $
$ 200.00 $
245.00 $ 140.00 $
$ 20.89 $
80,00 $ 187.97 $ 3,945.00 $ 40.00 $
$ 1,517.20 $
$ 1.60 $
$ 65.03 $
$ 580.38 $
$ 17.96 $
$ 71.78 $
230.00 $ 100.00 $
$ 41.75 $
$ 137.58 $
4.00 $ 2.00 $
76.00 $ 38.00 $
$ 125.31 $
$ 5.03 $
$ 45.12 $
294.00 $ - $ 168.00 $
$ 7.24 $
$ 73.80 $
280.00 $ 160,00 $
$ 510.00 $
$ 0,44 $
$ 3.35 $
$ 30.06 $
$ 3.62 $
$ 68.72 $
$ 1.67 $
$ 15.03 $
$ 91,91 $
'ORT LAVACA PD 9990-99991 $
>EADRIFT PD 9990 99992 $
FO OPERATING/NSF CHARGES
TOTAL FUNDS COLLECTED
$ 27,231.75
FUNDS HELD IN ESCROW:
$ (68,00)
AMOUNT DUE TO TREASURER: -' $
TOTAL FUNDS COLLECTED:
.$ 27,143.31'-:
AMOUNT DUE TO 01 HERS: $
11,840.63
22.00
52.00
20.00
32.00
451.19
26.47
165.00
60.00
33.39
401.07
80.00
3,895.00
89.76
200.00
385.00
20.89
4,252.97
1,517.20
1.60
65.03
580.38
17.95
71.78
330.00
41.75
137.58
6,00
114.00
125,31
5.03
45.12
462.00
7.24
73.80
440.00
510.00
0,44
3.35
30.06
3.62
68.72
1.67
15.03
91.91
91.91
20,44
1,61
26.00
W1O.REPORTSWONTHI.MUDITOR AND TREASUER REP0RTS=5.0930iSTREASURER REPORTS I OF 2
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
SEPTEMBER 2015
CASH ON HAND, TRUST FUND
BEGINNING BOOK BALANCE 8/31/2015:f....f. $ 46,381.61
FUND RECEIVED $ -
DISBURSEMENTS $ (500.00)
ENDING BOOK BALANCE 9/30/2015 $ 45,881.61
BANK RECONCILIATION TRUST FUND
ENDING BANK BALANCE 9130/2015:.. ;; $ 46,882.51
OUTSTANDING DEPOSITS" $ -
OUTSTANDING CHECKS" $ (0.90)
RECONCILED BANK BALANCE 9/30/2015 $ 45,881.61
"see attached
CERTIFICATES OF DEPOSITS HELD IN TRUST- IBC BANK
CD'S t:
Date Issued
Balance
Purchases
Withdrawals
Balance
813112015
09130/15
74925
$ 1,846.63
$ 1.846.53
49466
$.19,642.10
$ 19.642.10
50782
1/15/2015
$ 9,378.58
$ 9,378.58
50790
1/15/2015
$ 9,378.58
$ 9,378.58
50804
1/15/2015
$ 0,378.58
$ 9,378.58
50063
2/2/2015
$ 3,600.00
$ 3,500,00
50871
2/212015
$ 3,500.00
$ 3,600.00
51134
5/28/2015
$ 38,559.20
$
$
$ 38,558.20
TOTALS: $95,182.57 $ - $ - $ 95,182.57
Submitted by: Anna M Goodman,. County Clerk
U10.REPORT5IMDMHLYW UDROR AND TREASUER REPORTS12016.001(DS.TREASURER REPORTS 2OF 2
AMO JUVU97CFOR ALI-
DATE October 13 2015
FAX COVER SHEET
JUDGE NANCY POMYKAL
P O BOX 454
PORT O' CONNOR, TX.77982
(361)983-2351 - TELEPHONE
(361)983-2461 - FAX
COUNTY OF CALHOUN
JUSTICE COURT PCT. 5
PAGES: 6 Including
this cover
TO: JUDGE MIKE PFEIFER & COUNTY COMMISSIONERS
ATT: SUSAN
FAX NUMBER(S) 361-5534444
SUBJECT: REVISED SEPTEMBER 2015 MONTHLY REPORT
NOTE: Susan I am submitting a REVISED September 2015 monthly report There was 1
corrected the original and -Lam am submitting the revised report today. Thank you for your
assistance. Have a great day!
Thank you,
9adfe Vaw# pdw'rW
THE CONTENTS OF THIS FAX MESSAGE ARE INTENDED SOLELY FOR THE ADDRESSEE($)
named in this message. This communication is intended to be and to remain confidential and
may be subject to applicable attorneylclient and/or work product privileges. If you are not
the intended recipient of this message, or if this message has been addressed to you in error,
please immediately alert the sender by fax and then destroy this message and its attachments.
Do not deliver, distribute or copy this message and/or any attachments and if you are not the
intended recipient, do not disclose the contents or take any action in reliance upon the information
contained in this communication or any attachments.
9 /t # t9VU861,96: bbbbE99:01 Sdr Aluno0 un0ule0;w0ad;W6I:60�9t-Et-06
Monty Diatributioa Report
NANCY POMY1
Receipt Cause/Defendant
Oodoa\Anonnta
Total
375603 1507-0261
09-03-2019 EXRF
10.00
10.00
JONrg, TODD C
Personal Check
09403�2015 JSF-
4IDO:
Tk,i:
'.SO OD
TxmW
25 00
TF
�u
JCS[?
ID
1z
eilhlvh
-2OD
MVF
..... ..... ..
01
AD
.
-30.,
T9D
v!
o::
i: 9 If'on.:
�mm
b
375605 1509-0320
09-09-2015 JSF
4.00
CCC
d0,00
CHS
3.00
LAF
5.00
TF
4.00
350.00
STRAXOS, ERIC
JCSF
1.00
17phy
6.00
IDF
2.00
TPD11
2.00
FINE
203.00
Cash
... ... . .1. � .......... . . . ..... ... ..........
... I .............. ..............
... ........
....... ......
375607 1506-0246 09-09-2015
......... .. . .. ..
TFC
.. . . -.1- -.
3.00
. . ... ... ; ... .. ...
CHS
. .. . .
3.00
.. "; .-
LAF
; . 1.
5.00
TP
4.00
..
JCSF
.... I. I . . . I.-
1.00
1 1. 1. .
125.00
LAMER, JASON ALLEN
TPDF
2.00
FINE
77.00
CSRV
16.67
SUBC
13.33
Personal Chock
. . .. ............... ..
......
.. ... ...... il Xx
q
375609 1507-0263 09.14-2015
JSF
3.58
CCC
35.82
CHS
2.0
LAP
4.48
TF
3.58
60.00
MARTINEZ, ZACHARY DGMETRI
JCSF
0.90
JPAY
5.37
XDP
1.75
TPDr
1.1.9
Cash
0
C
'kl 9
SAP,
;
0 00 ....
i ;i z
S.":00 �.,IZDF%:�':
2:,,D,s;
� "
MVF :
:: 9F, 1*0-:,::'::��
. .. . .. ......
OP
... ...
:
375611 1507-0204 09-15-201S
TFC
3.00
CHS
3.00
LAP
5.00
TV
4.00
JCSF
1.00
140.00
DIJLVAN, ALAN WAYNE
SUBC
30.00
TPDP
2.00
FINE
100.00
375613 1508-0312 09-21-201S
asp
4.00
CCC
40.00
CHS
3.00
PWAV
5.00
TV
4.00
100.00
RILEY, MELVIN BRIAN
JC$F
1,00
JPAY
6.00
IDF
2.00
TPDP
2.00
WSP
33.00
Peroonal Check
756
STAPP Yg .. .. .. ....
Oil ..
375915 1509-0319 09-21-2015
JSF
4.00
TFC
3.00
CCC
40.00
CHS
3.00
LAP
5.00
110.00
ULRICH, NICHOLAS TROY
TF
4.00
JCSF
1.00
JPAY
6.00
IDF
2.00
14VF
0.10
Peroonal check
SUBC
30.00
TPDr
2.00
DDO
P,90
... ... ...
X F
N:q-:T:1..: ii
I -A ... .. .
.... ... ...
RAY.:::
... .... .....
.. .......
. .... .....
375617 1412-0469 09-23.2015
JSF
4.00
CCC
40.00
C118
3.00
PWAF
9.00
VYRNT
50100
353.60
RUIZ, ALBERTO
TIME
25.00
TF
4.00
DPSC
30.00
JCSF
1.00
JPAY
6.00
Money Order
XDF
2-00
TPDF
2.90
vWF
100.00
01.60
..... .... ... . -;-�
20 83
, ....
SUB6.
�,:� ..!,.
7
- I - ....
I ::,%:I
:CSRV
I.,
�: ... - 11
. -,,
-� 150;
.... ......
375619 1509-0320 09-28-2015
JSF
4.00
TFC
3100
CCC
40.00
CHS
1.00
LAP
5.00
185.00
KENNEMER, CARSON
TF
4.00
OC19P
1.00
JPAY
6.00
IDF
2.00
mvp
0.10
Company Check
SUBC
30.00
TPDV
2,00
FINE
84.9,0
*
...
":-
. . ... .......
�r .. -
: `
:.., .-M::::,:i::, :..
i, �:-:,
-
- - 't� -
i. � %..
.. .... ..
::,4::: ;:: X
SO Op
500, 50
.. .. ......... ... ...
rw
..
Jim
. ... ..... ....
375621 OS09-0319 09-29-2015
JSF
1.19
CCC
11.S4
Cm$
0190
LAP
1.49
TF
1.19
20.00
OSBORN, BRONSON LEE
JCSF
0.30
JPAY
1.79
ID?
0.60
TPDP
0.60
375620 1411-0456 09.30-2015 FINE 32.00 CSRV 65.60
VILLARREhL, ERNEST JFREMY
Credit Card
vvvvC99;01 SdP AMOD Un0q1e3:W0JJ:NVZ[:60f91-C6-01
Money Distribution Report
NANCY POMYXAL RLNISED SETP. 2015 REPORT
Type Code Description Count Retained Disbursed Munoy-Totals
The following totals represent - Cash and Chacko Collected
COST
CCC
CONSOLIDATED COURT COSTS
12
44.70
402.96
447.76
COST
CHS
COURTHOUSE SECURITY
15
42.59
0.00
42.59
COST
DPSC
DPS FAILURE TO APPEAR /()NMI FEES
3
29.70
60.30
90.00
COST
IDF
INDIGENT DEFENSE FUND
12
2.24
20.15
22.39
COST
JCSF
JUSTICE COURT SECURITY FUND
15
14.20
0.00
14.20
COST
JPAY
JUDGE PAY RAISE FEE
12
6.72
60,44
67.16
COST
J$F
JUROR SERVICE FUND
12
4.40
40.29
44.77
COST
LAP
SHERIFF'S FEE
11
50.97
0.00
50,97
COST
MVF
MOVING VIOLATION FEE
G
0.06
0.54
0.60
COST
PWAF
TEXAS PARKS & WILDLIFE
2
0.00
2.00
10.00
COST
SAP
DPS
2
8.00
2.00
10.00
COST
SUDC
SUB TITLE C
10
270.00
0.00
270,00
COST
TF
TECHNOLOGY FUND
15
66.77
0.00
56.77
COST
TFC
TPC
9
27.00
0.00
27,00
COST
TIME
TIME PAYMENT FEE
3
37.50
37.50
75.00
COST
TPDF
TRUANCY PREVENTION & DIVERSION FUND
14
0.00
26.39
26.39
COST
WRNT
WARRANT FEE
3
150.00
0.00
150.00
FEES
CSRV
COLLECTION SERVICES FEE
5
322.20
0.00
322.20
FEES
DDC
DRIVER SAFETY COURSE - 2013
3
29.70
0.00
29.70
FEES
EXRF
EXPIRATION RENEWAL FEE
2
30,00
0.00
30.00
FINE
FINE
FINE
10
1,239.50
0.00
1,239.50
FINE
PWF
PARKS & WILDLIFE FINE
1
15.00
05.00
100.00
FINE
NAP
WATER SAFETY FINE
1
4.95
2010s
33.00
Money Totals
20
2,394.36
765.64
3,160.00
The
following totals represent - Transfers Collectefl
COST
CCC
CONSOLIDATED COURT COSTS
0
0.00
0.00
0.00
COST
CHS
COURTHOUSE SECURITY
0
0.00
0.00
0.00
COST
DPSC
DPS FAILURE TO APPEAR /OMNI FEES
0
0.00
0.00
0.00
COST
TOP
INDIGENT DEFENSE FOND
0
0.00
0.00
0.00
COST
JCSF
JUSTICR COURT SECURITY FUND
0
0,00
0.00
0.00
COST
JPAY
JUDGE PAY RAISE FEE
0
0.00
0.00
0.00
COST
JSF
JUROR SERVICE FUND
0
0.00
0.00
0.00
COST
LAP
SHERIFF'S FEE
0
0.00
0.00
0.00
COST
MVF
MOVING VIOLATION FEE
0
0.00
0.00
0.00
COST
PWAF
TEXAS PARKS & WILDLIFE
0
0.00
0.00
0.00
COST
SAP
DPS
0
0.00
0.00
0.00
COST
SUSC
SUE TITLE C
0
0.00
0.00
0.00
COST
TF
TECHNOLOGY POND
0
0.00
0.00
0100
COST
TFC
TFC
0
0.00
0.00
0.00
COST
TIME
TIME PAYMENT FEE
0
0.00
0.00
0.00
COST
TPDF
TRUANCY PREVENTION & DIVERSION FUND
0
0.00
0.00
0.00
COST
WANT
WARRANT FEE
0
0.00
0.00
0.00
FEES
CSRV
COLLECTION SERVICES FEE
0
0.00
0.00
0.00
FEES
DDC
DRIVER SAFETY COURSE - 2013
0
0.00
0.00
0.00
FEES
EXRF
EXPIRATION RENEWAL FEE
0
0.00
0.00
0.00
FINE
FINE
FINE
0
0.00
0.00
0.00
FINE
PWF
PARKS & WILDLIFE FINE
0
0.00
0.00
0.00
FINE
WSF
WATER SAFETY FINE
0
0.00
0.00
0.00
Trans£ar Totals
0
0.00
0.00
0.00
The
following hotals represent - Jail Credit and Community Service
COST
CCC
CONSOLIDATED COURT COSTS
0
0.00
0.00
0.00
COST
CHS
COURTHOUSE SECURITY
0
0.00
0.00
0.00
COST
DPSC
DPS FAILURE TO APPEAR 10MNI FEES
0
0.00
0.00
0.00
COST
IDF
INDIGENT DEFENSE FUND
0
0.00
0.00
0.00
COST
JCSF
JUSTICE COURT SECURITY FUND
0
0.00
0.00
0.00
COST
JPAY
JUDGE PAY RAISE FEE
0
0.00
0.00
0,00
COST
JSP
JUROR SERVICE FUND
0
0.00
0.00
0100
COST
LAP
SHERIFF'S FEE
0
0.00
0.00
0.00
COST
MVF
MOVING VIOLATION PEE
0
0.00
0.00
0.00
COST
PWAF
TEXAS PARKS & WILDLIFE
0
0.00
0.00
0.00
COST
SAP
DPS
0
0.00
0.00
0.00
COST
SUDC
SUS TITLE C
0
0.00
0.00
0.00
Page
9 /E # M H9619C bbVvsg9:ol 9df Alunoo unog1e3:woad;WVZ[:60�56-£6-01
Money Distribution Report
NANCY pOMYKAL REVISED SETP.
2015 REPORT
Type
Coda
Dasaription
Count
Retained
DSobursad
Monay-Totals
COST
TF
TECHNOLOGY FUND
0
0.00
0.00
0.00
COST
TFC
TFC
0
0.00
0.00
0.00
COST
TIME
TIME PAYMENT FEE
0
0.00
0.00
0.00
COST
TPDF
TRUANCY PREVENTION & DIVERSION FOND
0
0.00
0.00
0.00
COST
WRNT
WARRANT FEE
0
0.00
0.00
0.00
FEES
CSRV
COLLECTION SERVICES FOR
0
0.00
0.00
0.00
FEES
CDC
DRIVER SAFETY COURSE - 2013
0
0.00
0.00
0.00
FEES
EXRF
EXPIRATION RENEWAL FEE
0
0.00
0.00
0.00
FINE
FINE
FINE
0
0.00
0.00
0.00
FINE
PWF
PARKS & WILDLIFE FINE
0
0.00
0.00
0.00
FINE
WSF
WATER SAFETY FINE
0
0.00
0.00
0.00
Credit Totals
The following totalo rapronant - Credit Card Payments
COST CCC CONSOLIDATED COURT COSTS
COST COS COURTHOUSE SECURITY
COST DPSC DPS FAILURE TO APPEAR /OMNI FEES
COST IDF INDIGENT DEFENSE POND
COST JCSF JUSTICE COURT SECURITY FOND
COST JPAY JUDGE PAY RAISE FRE
COST JSF JUROR SERVICE FUND
COST LAP SHERIFF'S FEE
COST MVF MOVING VIOLATION FEE
COST PWAF TEXAS PARKS & WILDLIFE
COST SAP DPS
COST SUBC SUB TITLE C
COST TP TECHNOLOGY FUND
COST TFC TFC
COOT TIME TIME PAYMENT FEE
COOT TPDF TRUANCY PREVENTION 6 DIVERSION FUND
COST WENT WARRANT FEE
FEES CSRV COLLECTION SERVICES FEE
FEES DDC DRIVER SAFETY COURSE - 2013
FEES EXRF EXPIRATION RENEWAL FEE
FINE FINE FINE
FINE POP PARKS & WILDLIFE FINE
FINE WSF WATER SAFETY FINE
Credit Totals
The following totalo ropreoent - Combined Money and Credito
COST CCC CONSOLIDATED COURT COSTS
COST CHS COURTHOUSE SECURITY
COST DPSC DPS FAILURE TO APPEAR IOMNI FEES
COST IDF INDIGENT DEFENSE FUND
COST JCSF JUSTICE COURT SECURITY FUND
COST JPAY JUDGE PAY RAISE FEE
COST JSF JUROR SERVICE FUND
COST LAP SHERIFF'S FEE
COST MVP MOVING VIOLATION FEE
COST PWAF TEXAS PARKS & WILDLIFE
COST SAF DPS
COST SUEC OUR TITLE C
COST IF TE014NOL00Y FUND
COST TFC TFC
COST TIME TIME PAYMENT FEE
COST TPDF TRUANCY PREVENTION & DIVERSION FUND
COST WRNT WARRANT FEE
FEES CSRV COLLECTION SERVICES FEE
FEES DDC DRIVER SAFETY COURSE - 2013
FEES EXRF EXPIRATION RENEWAL FEE
FINE FINE FINE
FINE PWF PARKS & WILDLIFE FINE
FINE WSF WATER SAFETY FINE
Report Totals
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0100
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0100
0.00
0
0.00
0100
0.00
0
0.00
0.00
0,00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
1
69.60
0.00
69.60
0
0.00
0100
0.00
0
0.00
0.00
0.00
1
32.00
0.00
32.00
0
0.00
0.00
0.00
0
0.00
0,00
0.00
1
101,60
0.00
101.GO
12
44.70
402.98
447.76
15
42.59
0.00
42.59
3
29.70
60.30
90.00
12
2.24
20.15
22.39
15
14.20
0.00
14.20
12
6.72
90.44
67.16
12
4.4U
40.29
44.77
11
50,97
0.00
50.97
6
0.06
0.54
0.60
2
8.00
2,00
10,00
2
9.00
2.00
10,00
10
270.00
0.00
270.00
15
56.77
0.00
56.77
9
27,00
0.00
27.00
3
37.50
37,50
75.00
14
0.00
26.39
26.39
3
150.00
0.00
1SO.00
0
391.80
0.00
391,80
3
29.70
0.00
2P.70
2
30.00
0.00
30.OD
11
1,271.50
0.00
1,271.5D
1
15.00
05.00
100.00
1
4.95
28.05
33.00
21
2,495.96
765.64
3,261.60
10-13-2015
9 /b # M66MHf bbW99:o1
9df Ajunoo unoyje0:ujoaj'WVZ[:6 M [-C6-01
Money Distribution Report
NANCY POD L
REVISED SRTP. 2015 REPORT
Data
PaYmont Type
Pinen
Court Coats
Fees
Bonds
Restitution
Other
Total
00-00-0000
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0,00
0.00
0.00
0.00
0.00
0.00
Total of all Collections
0.00
0.00
0.00
0.00
0.00
0.00
0.00
09-01-1991
Cash & Chocks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0.00
0.00
0100
0.00
0.00
0.00
Total of all Collections
0.00
0,00
0100
0.00
0.00
0.00
0.00
09-01-1993
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Of all Collections
0.06
0.00
0.00
0.00
0.00
0.00
0.00
09-01-1995
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0100
Jail Credits & Comm Service
0.06
0,00
0.00
0.00
0.00
0.00
0.00
Cradit Cards & Transfers
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total of all Collections
0.00
0.00
0.00
0.00
0.00
0.00
0.00
09-01-1551
Cash & Checks Collootod
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0,00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0.00
0.00
0.00
0.00
0100
0.00
Total O£ all Collections
0.00
0.00
0.00
0.00
0.00
0.00
0.00
09-02-1999
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total of all Collections
0.00
0.00
0.00
0.00
0.00
0.00
0.00
09-o1-2001
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transform
0.00
0100
0100
0.00
0.00
0.00
0.00
Total of all Collections
0.00
0.00
0100
0.00
0100
0.00
0.00
09-01-2003
Cash & Checks Collected
0.00
0.00
0.00
0.00
0.00
0.06
0.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total of all Collections
0.00
0.00
9.00
0.00
0.00
0.00
0.00
01-01-2004
Cash & Checks Collected
1,372.50
1,405.60
302,90
0.00
0.00
0.00
3,160.00
Jail Credits & Comm Service
0.00
0.00
0.00
0.00
0.00
0.00
0.00 '..
Credit Cards & Transfera
32.00
0.00
69.60
0.00
0.00
0.00
101,60 '..
Total 0£ all Collections
1,404.50
1,405,60
451.S0
0.00
0.00
0,00
3,261.60 "..
TOTALS
Cash & Checks Collected
1,372.50
1,405.60
381.90
0.00
0100
0.00
3,160.00
Jail Credits & Comm Service
0100
0.00
0.00
0.00
0.00
0.00
0.00
Credit Cards & Transfers
22.00
0.00
69.00
0.00
0.00
0.00
101.60 '
Total of all Collections
1,404.50
1,405.60
451.50
0.00
0.00
0.00
3,261.60
10-13-2015 Bago 4
9 /5 # 69 U H[9C tttt6SS:Qi SdP Ajuno0 un0yIe0;w0)J:HVZl:60f9t-61-06
Money Distribut10n Report
NANCY POMYRAL
REVISED SETT.
2015 REPORT
Description
Count
Collected
Retain&&
Diabuxoed
State Of TeXAO Qaartorly Reporting Totals
SCata Comptroller Cast and Foes Report
Section 1: Report for Offenses Committed
01-01-04 Forward
22
717,76
717,76
0.00
09-01-01 - 12-31-03
0
0.00
0.00
0.00
06.31.99 - 08-31-91
0
0.00
0.00
0.00
09-01.97 - 00-30-99
0
0.00
0.00
0.00
09.01.91 - 48.31.97
0
9.00
0.00
0.00
Dail DOnd Foe
0
0.60
0.00
0.00
DNA Testing Fee - Convictions
0
0.00
0.00
0.00
DNA Tasting Fee - Comm Supvn
0
0.00
0.00
0.00
DNA Testing Fee - Juvcnila
0
0.00
0.00
0.00
EMS Trauma Fund (EMS)
0
0.00
0.00
0.00
Juvenile ProbAtion Diversion Fees
0
0.00
0.00
0.00
Jury Reimbursement Fee
i2
44.77
4.48
40.29
Indigent Defense Fund
12
22.39
2.24
20.15
Moving Violation Fees
6
0.60
0.06
0.54
State Traffic Fine
0
0.00
0.00
0.00
Section 11: As Applicable
Peace Officer Fees
4
20.00
16.00
4100
FAilure to Appear/Pay Fees
3
90.00
29.70
60.30
Judicial Fund - Connt County Court
0
0.00
0.00
0.00
Judicial Pund - Statutory County Court
0
0.00
0.00
0.00
Motor CAYriur Weight Violations
0
0.00
0.00
0.00
Time Payment Fees
3
75.00
17.50
37.50
Driving Rucord Fee
0
0.00
0.00
0.00
Judicial Support Foe
12
67.26
6.72
60.44
Truancy Prevention and Diversion Fund
0
0.00
0.00
0.00
Report Sub Total
74
1,037.6E
014,46
223.22
State Comptroller Civil Fees Report
CF: Birth Certificate Fees
0
0.00
0.00
0.00
Cr! Marriage License Foos
0
0.00
0.00
0.00
CF: Declaration of Informal Marriage
0
0.00
0.00
0.00
CF: Nondisclosure Fees
0
0.00
0.00
0.00
CF: Juror Donations
0
0.0E
0.00
0.00
CV, Justice Court Indig Filing Foes
0
0.00
0.00
0.00
CF: Seat Prob Court Indig Filing Foes
0
0.00
0.00
0.00
CP: Stat Prob Court Judie Filing Fees
0
0.00
0.00
0.90
CF, Stat Cnty Court Indig Filing Foes
0
0.00
0.00
0.00
CB: Stat Cnty Court Judie Filing Foos
0
0.00
0.00
0.00
CF: Cnot Cnty Court Indig Filing Fees
0
0.00
0.0E
0.00
CF: Cnst Cnty Court Judie Filing Fens
0
0.00
0.00
0.00
CF: Dist Court Divorce & Family Law
0
0.00
0.00
0.00
CF: Dint Court Other Divorce/Family Law
0
0.00
0.00
0.00
Cr; Dist Court Indig Legal Services
0
0.00
0.00
0.00
CF; Judicial Support; Fee
0
0.00
0.00
0.00
Report Sub Total
0
0.00
0.00
0.00
Total Due For This Period
74
1,037.68
814.46
223.22
THE STATE OF TEXAS Before me, the Undersigned Authority, this day
County Of Calhoun County personally appeared Nancy Pomykal, JUDtioe of the
Peace, Precinct No S, Calhoun County, Texas, who
being duly sworn, depoaoa and says that the above
and foregoing report in true and correct.
Witness my handthisIL-
fy of
TeXaa
9 /9 # 19bZE8 MC M VE99.o1 5dr Ajuno0 unogjeo:woad;WVZ[:60:51-E1-01
APPROVAL OF PAYROLL:
N/A
APPROVAL OF BILLS:
Commissioner Fritsch made a motion to approve Memorial Medical Center Disbursements in the amount of
$2,585,878.73, Nursing Home UPL Expenses in the amount of $5,255,485,47, Indigent Healthcare Fund
Expenses in the amount of $47,009.87 for Grand Total Disbursements in the amount of $7,888,374.07.
Commissioner Galvan seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Commissioner Fritsch made a motion to approve County bills in the amount of $542,550.89, Calhoun County
Indigent Health Care A/P in the amount of $47,009.87, Calhoun County Operating Account A/P in the amount of
$970,250.000, Total Transfers between Funds in the amount of $1,017,259.87 for a Total Amount of
$1,559,810.76.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ----- October 22, 2015
PAYABLES AND PAYROLL
9/2/2015 Payroll Taxes
$ 93,590.64
9/3/2015 Weekly Payables
728,326.48
9/3/2015 Patient Refunds
3,833.49
9/9/2015 Returned Check
25.00
9/9/2015 Weekly Payables
137,532.67
9/9/2015 Patient Refunds
6,892.05
9/10/2015 Payroll
258,528.74
9/11/2015 McKesson Drugs
2,826.72
9/14/2015 McKesson Drugs
2,292.38
9/15/2015 TCDRS
110,538.72
9/16/2015 TCDRS
1,000.14
9/16/2015 Payroll Taxes
93,543.01
9/16/2015 Weekly Payables
340,507.19
9/21/2015 McKesson Drugs
2,883.14
9/23/2015 Weely Payables
69,535.82
9/23/2015 Credit Card Invoice
1,582.28
9/23/2015 Credit Card Invoice
3,286.52
9/24/2015 Mad Reimbursement for Patient
11.99
9/24/2015 Payroll
260,115.43
9/25/2015 Returned Check
50.00
9/28/2015 McKesson Drugs
2,776.64
9/30/2015 Weekly Payables
338,962.57
9/30/2015 Payroll Taxes
93,019.84
Monthly Electronic Transfers for Payroll Expenses(not ind above) 721.62
Monthly Electronic Transfers for Operating Expenses 4,138.45
Total Payables and Payroll $ 2,556,521.53
INTER -GOVERNMENT TRANSFERS
Inter -Government Transfer for September 8, 2015 21,587.00
Inter -Government Transfer for September 14, 2015 7,770.20
Total Inter -Government Transfers $ 29,357.20
INTRA-ACCOUNT TRANSFERS
From Operating to Private Waiver Clearing Fund -
From Private Waiver Clearing Fund to Operating
Total Intra-Account Transfers $
SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS $ 2,686,878.73 d
NURSING HOME UPL EXPENSES $ 5,255,485.47
NURSING HOME INTER -GOVERNMENT TRANSFER FOR September 2015 ;' $
INDIGENT HEALTHCARE FUND EXPENSES $ 47,009.87
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ----October 22, 2015
INDIGENT HEALTHCARE FUND:
INDIGENT EXPENSES
Adu Sports Medicine Clinic
Michelle M. Cummins MD
HEB Pharmacy (Medimpact Healthcare Systems, Inc)
Memorial Medical Center (Phys Fees $519.85, IP $11765.88/ OP $11923.05/ ER $10730.06)
Port Lavaca Anesthesia Group
Port Lavaca Clinic Assoc
Radiology Unlimited PA
Regional Employee Assistance
Victoria Professional Medical
SUBTOTAL
Memorial Medical Center (Indigent Healthcare Payroll and Expenses)
SUBTOTAL
Less: Co -Pays collected in September 2015
118.66
1,942.58
1,742.85
34,938.84
702.82
1,253.12
1,102.41
46.73
139.25
41,987.26
5,472.61
47,459.87
October 12, 2015 2015 APPROVAL LIST - 2015 BUDGET 40
BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 39
$
385,517.05
NATIONWIDE RETIREMENT SOLUTIONS
P/R
$
2,865.48
OFFICE OF THE ATTORNEY GENERAL - CHILD
SUPPORT P/R
$
1,356.92
SOCIAL SECURITY ADMINISTRATION
P/R
$
163.20
TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R
$
127,228.59
TMPA
P/R
$
280.00
UNITED WAY OF CALHOUN COUNTY
P/R
$
12.00
ANNOUNCEMENTS PLUS TOO AGAIN
A/P
$
290.00
APPLE TIME
A/P
$
948.28
AT&T
A/P
$
51.70
AT&T MOBILITY
A/P
$
556.86
BEN E KEITH FOODS
A/P
$
7,378.46
CABLE ONE
A/P
$
952.00
CARDMEMBER SERVICE - COUNTY
A/P
$
2,645.68
CINTAS
A/P
$
118.96
COASTAL REFRIGERATION
A/P
$
604.93
GLORIA OCHOA
A/P
$
60.00
MIKE PFEIFER
A/P
$
172.50
REPUBLIC SERVICES #847
A/P
$
2,812.35
SHAMROCK SUPPLIES
A/P
$
6,041.78
SPRINT
A/P
$
156.74
TISD, INC
A/P
$
619.92
VERIZON SOUTHWEST
A/P
$
1,717.49
TOTAL VENDOR DISBURSEMENTS:
$
542,550.89
CALHOUN COUNTY INDIGENT HEALTH CARE
A/P
$
47,009.87
CALHOUN COUNTY OPERATING ACCOUNT
A/P
$
970,250.00
TOTAL TRANSFERS BETWEEN FUNDS:
S
1,017,259.87
TOTAL AMOUNT FOR APPROVAL:
$
1,559,810.76
ACCEPT DONATIONS TO CALHOUN COUNTY:
N/A
TRANSFER CERTAIN ITEMS OF COUNTY PROPERTY IN THE OFFICE OF THE COUNTY CLERK TO THE
CALHOUN COUNTY LIBRARY (SEE LIST):
Commissioner Finster made a motion to approve transfer of certain items of County property in the office of the
County Clerk to the Calhoun County Library (see list).
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM
Department Name; Calhoun County Clerk
Requested By: Anna M Goodman
Commissioners' Court: 1012212015
Inventory
Number Description Serial No. Dept to Transfer
N/A
Tl
1 Philips Monitor/Model#200W6CB/27
BZ000601426096
Library
N/A
T2
HP Corded Mouse USB
C/T:F93A90AN3SKOQB6
Library
N/A
T3
Philips Monitor/Model#200W6CB127
BZ00060142427
Library
N/A
T4
AcerMonitor/Model#V193W
84290186140
Library
N/A
T5
Microsoft Mouse/Model#1028
77963-545-8990414-00741
Library
N/A
T6
Microsoft Mouse/Model#1028
77963-545-8990385-00741
Library
U:\Agoodman\AGENDA ITEMS\Transfer Request Form.102215.Doc Page 1
TRANSFER CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO
ANOTHER COUNTY DEPARTMENT (SEE LIST):
N/A
DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE OFFICE OF THE CALHOUN COUNTY
CLERK AS WASTE AND AUTHORIZE DISPOSAL OF SAME (SEE LIST):
Commissioner Finster made a motion to declare certain items of County property in the office of the Calhoun
County Clerk as waste and authorize disposal of same (see list).
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
WASTE DECLARATION REQUEST FORM
Department Name. Calhoun County Clerk
Requested By. Anna M Goodman
Commissioners' Court., 1012212015
Inventory
Number Description Serial No. Reason for Waste/Disposal
N/A
D1
Ithaca Series 90 Plus Validator/Mode193PL
RP002233161
Broken —into many pieces
N/A
D2
APC Back -Ups RS 1500
JB0603009554
Replacement battery obsolete
N/A
D3
Philips Monitor/Model#20MCB/27
BZ000601426424
Not working
N/A
D4
Ithaca Series 90 Plus Valiidatol/Mode193PL
JB0603009798
Replacement battery obsolete
N/A
D5
CyberPower/Mode14CPS625AVR
BIA4SI005890
Broken
D:\Agoodman\AGENDA ITEMS\Waste Dadamtlon FormJ02215.Doc Page 1
DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE OFFICE OF COUNTY COURT AT LAW AS
SURPLUS/SALVAGE:
Commissioner Finster made a motion to declare certain items of County property in the office of County Court at
Law as surplus/salvage.
Commissioner Fritsch seconded the motion
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: Ca u r k- �3r
Requested By: �
Inventory
Number Description
Reason for Surplus/Salvage
Serial No. Declaration
r
DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE OFFICE OF THE COUNTY CLERK AS
SURPLUS/SALVAGE:
Commissioner Finster made a motion to declare certain items of County property in the office of the County
Clerk as surplus/salvage.
Commissioner Finster seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: Calhoun County Clerk
Requested By: Anna M Goodman
Commissioners' Court: 1012212015
Inventory
Number Description Serial No. Reason for Surplus Salvage
N/A
C59
KDS 15" Monitor
5004522900296
Not needed
N/A
C60
ADI Monitor LD-1705
502036R12A00219A
Not needed
N/A
C61
4 Computer Stands
N/A
Not needed
N/A
C62
2 Phone Stands
N/A
Not needed
N/A
C63
5 Paper Strays
N/A
Not needed
N/A
C64
$ Desk Organizers
N/A
Not needed
N/A
C65
6 Name Plates
NIA
Not needed
N/A
C66
KDS 15" Monitor
1540SBC37600729
Not needed
N/A
C67
A Open Speaker NIA691
443045404CMI
Not needed
N/A
C68
A Open S Baker MA691
443045409CMI
Not needed
N/A
C69
Mitsuini Keyboard IUK-EA4XT
50*KFKE4AXT2CXJ2658*8686
Not needed
N/A
I C70
Micro Innovations Receiver
052001705
Not needed
N/A
C71
HP Laserjet 1160 Printer
CNL1F20464
Not needed
N/A
C72
HP Laseret 1160 Printer
CNLID20820
Not needed
N/A
C73
Victor 1208-2 Adding Machine
06JO2582
Not needed
I
U:\Agoodman\AGENDA ITRMS\Surplus-Salvage Request Form.10221500C Page 3
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name; Calhoun County Clerk
,Requested By. Anna M Goodman
Commissioners' Court. 1012212015
Inventory
Number Description Serial No. Reason for Surplus Salvage
N/A
Cl M Keyboard/Model#KB-0316
B93ABOAVBST5UT
Surplus/Outdated
N/A
C2
Victor Adding Macbine/Model#1208-2
06J02583
Print heads not good
N/A
C3
Victor Adding Machine/Model#1208-2
06J02588
Print heads not good
N/A
C4
Victor Adding Machine/Model#1208-2
06J02584
Print heads not good
N/A
C5
IBM Typewriter/Machine Type 6787-008
11-XW894
Not needed
N/A
C6
IBM Typewriter/Machine Type 6787-008
11-XP036
Not needed
N/A
C7
IBM TypewritcdMachine Type 6787-008
11-WN123
Not needed
N/A
C8
Kodak i40 Scanner
4322-4327
Not needed
N/A
C9
Kodaki40Scanner
4613-6146
Not needed
N/A
CIO
Kodak i40 Scanner
4322-4339
Not needed
N/A
C11
Kodak i40 Scanner
4613-6058
Not needed
N/A
C12
Kodalc i40 Scanner
4613-6068
Not needed
N/A
C13
Kodak i40 Scanner
4322-4355
Not needed
N/A
C14
Fujitsu fi-5110 C Scanner
516316
Not needed
N/A
C15
Kodak i40 Scanner
4322-4270
Not needed
N/A
C16
Kodak i40 Scanner
4322-4815
Not needed
403-0105
C17
Canon CD-4050 Scanner
BU303085
Not needed
N/A
C18
Fujitsu fi-5110 C Scanner
516268
Not needed
N/A
C19
Kodak AO Scanner
4322-4317
Not needed
N/A
C20
Kodak i40 Scanner
4322-5824
Not needed
N/A
C21
HP KB-0316
B93ABOAVBSSRRZ
Not needed
N/A
C22
HP KB-0316
B93ABOAVBST5OG
Not needed
N/A
C23
HP KB-0316
BC2AAOGGAXMDDA
Not needed
N/A
C24
HP 10-0316
BC2AAOGGAXSCV3
Not needed
N/A
C25
HP K13-0316
B93ABOAVBSTSOC
Not needed
N/A
C26
HP KB-0316
B93ABOAVBST042
Not needed
N/A
C27 I
HP K13-0316
B93ABOAVBST5P8
Not needed
N/A
C28
HP KB-0316
BAUDROHGAXY280
Not needed
N/A
C29
HP 10-0316
BC2AAOGGAXMDDC
Not needed
U!\Agoodman\AGENDA ITEMS\Surplus-Salvage Request Form.102215.Doc Page 1
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Inventory
Number Description
Department Name: Calhoun County Clerk
Requested By. Anna M Goodman
Commissioners' Court: 1012212015
Serial No. Reason for Surplus Salvage
NIA
C30
MITSUMIKEYBOARDKPIC-BA4xT
50*KFKEA4XT34NH1912*0046
Not needed
N/A
C31
LOGITECH KEYBOARD Y-RAM72
MC545CZ
Not needed
N/A
C32
MICROSOFT 3000 KEYBOARD
7796300898479
Not needed
N/A
C33
MICROSOFT 3000 KEYBOARD
7796300898481
Not needed
N/A
C34
MICROSOFT 3000 KEYBOARD
7796300899041
Not needed
N/A
C35
MICROSOFT 3000 KEYBOARD
7796300899039
Not needed
NA
C36
MICROSOFT�3009 KFWB
q796300998490
ry r d
N/A
C37
Sony Transcriber BM-840
0536219
Not needed
N/A
C38
Sony Transcriber BM-840
0536218
Not needed
N/A
C39
Optical Mouse
407087851
Not needed
N/A
C40
HP Mouse
F93A90AN3SJ18Z3
Not needed
N/A
C41
HP Mouse
F5320BO5BXJ2KNV
Not needed
N/A
C42
HP Mouse
F93A90AN3SK0R5H
Not needed
N/A
C43
HP Mouse
F53201305BXV2FJU
Not needed
N/A
C44
HP Mouse
F93A90AN3SKOR50
Not needed
N/A
C45
HP Mouse
1793A90ANMUR52
Not needed
N/A
C46
HP Mouse
F93A90AN3SJ18X7
Not needed
N/A
C47
HP Mouse
F93A90AN3SK0R4Y
Not needed
N/A
C48
HP Mouse
F93A90AN3SKOR5P
Not needed
N/A
C49
Lenovo Mouse M-UO025-0
HS408HD 15UZ
Not needed
N/A
C50
Keio Mouse P914
CE3202301884
Not needed
N/A
C51
Mitsumi Mouse ECM-S6102
1082886
Not needed
NIA
C52
Micro Innovations Receiver
04C000041
Not needed
N/A
C53
Microsoft Receiver
77963-545-8984814-00741
Not needed
N/A
C54
Microsoft Receiver
77963-545-8990394-00741
Not needed
N/A
C55
Microsoft Optical Mouse 2.0
77963-492-2499641-10737
Not needed
N/A
C56
Compucessory
51556
Not needed
NIA
C57
Logitech
M510
Not needed
N/A
C58
KDS 15" Monitor
1540SBC28602160
Not needed
U:\Agoodmau\AG5NDA ITEMS\Surplus-Salvage Request Porm.102215.Duc Page 2
REQUEST BY CALHOUN COUNTY HISTORICAL COMMISSION TO APPLY FOR THE LOUISE S. AND
W.J. SAUER CHARITABLE ENDOWMENT TRUST TO SECURE GRANT FUNDING FOR THE HALF MOON
REEF LIGHTHOUSE REPAIRS AND TAKE ANY ACTION DEEMED NECESSARY:
Commissioner Galvan made a motion to approve request by Calhoun County Historical Commission to apply for
the Louise S. and W.J. Bauer Charitable Endowment Trust to secure grant funding for the Half Moon Reef
Lighthouse repairs.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Riley
From:
JOHN MEITZEN <mmeitzen@cableone.net>
Sent:
Sunday, October 11, 2015 9:45 PM
To:
Susan Riley
Cc:
Ralston Gary; Spiller Walter; Kassner John; Koch Steve; Joe Brett; Munro Jim
Subject:
Line Item
Dear Susan,
The Calhoun County Historical Commission will be applying for the Louise S. and W..J. Bauer Charitable
Endowment Trust to secure grant funding for the Half Moon Reef Lighthouse repairs.
After ten years plus, it is time for the Lighthouse to be reconditioned with rotten boards replaced. The County
Auditor Cindy Mueller suggested it was necessary for the Commissioners' Court to be notified of the pending
grant application which will be submitted within the month.
Please reword the notification correctly for me.
With thanks,
Mary Belle Meitzen
CCHC Chair
552-5931
DECLARE CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE:
N/A
BUDGET ADJUSTMENTS:
Commissioner Finster made a motion to approve necessary budget adjustments.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
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SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS:
N/A
PUBLIC DISCUSSION OF COUNTY MATTERS:
There were no comments from the public at this time.
EXECUTIVE SESSION: THE COMMISSIONERS' COURT SHALL GO INTO EXECUTIVE SESSION AS
AUTHORIZED BY V.T.C.A. GOVERNMENT CODE CHAPTER 551. FOLLOWING IS THE SUBJECT
MATTER OF THE EXECUTIVE SESSION AND THE SPECIFIC SECTION OF THE OPEN MEETINGS ACT
PERMITTING DISCUSSION/DELIBERATION IN EXECUTIVE SESSION.
SECTION 551.074 TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION,
REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE.
POSITION TO BE DISCUSSED IS DIRECTOR OF EMERGENCY MEDICAL SERVICES (EMS).
The Court went into Executive Session at 10:15 a.m.
Judge Pfeifer called Court back into session at 10:47 a.m.
ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION:
Commissioner Finster made a motion to appoint Carl King as Director of Emergency Medical Services (EMS)
effective November 1, 2015 with a 90-day probationary period.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor.
COURT ADJOURNED AT 10:50 A.M. AND IS TO RECONVENE AT 1:00 P.M.
September 21, 2015
The Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann Street
Port Lavaca, Texas 77979
Dear Judge Pfeifer,
I am writing to you to express my interest in being appointed as the new Calhoun County
Emergency Medical Services Director. I have served with Calhoun County EMS for the past 29 years. I
was hired by Mr. Henry Barber in October of 1986. 1 was promoted to Shift Supervisor in 1989 and was
responsible for all operations on my 24 hour shift. I was promoted to the position of Assistant Director
of EMS in May of 1990 where I have served for the past 25 years. I hold an Associates of Applied Science
degree in Emergency Medical Technology from Victoria College and I am a Licensed Paramedic through
the Texas Department of State Health Services. I also hold a TDSHS certification as a EMS Instructor.
I have learned a great deal about EMS and caring for our patients throughout my career by
working at Henry's side. He has been a role model, a mentor and a lifetime friend to me. I feel that
because of his guidance through the years, I am ready to move forward with my own career as an EMS
Administrator. My vision and goals for our EMS department are not all that different from those that
Mr. Barber has shared through the years.
Thank you so much for this opportunity to continue serving the citizens of Calhoun County. I
would also like to thank you for supporting Calhoun County EMS. Together we can make a difference in
the lives of those that we serve.
Sincerely,
1.00 P.M. THE COURT WILL RECONVENE IN A WORKSHOP SESSION AT 1:00 P.M. SUBJECT
MATTER IS TO HEAR FROM STEPHEN STEHLING WITH TYLER TECHNOLOGIES REGARDING
ODYSSEY SOFTWARE AND TAKE ANY ACTION DEEMED NECESSARY:
The Court reconvened in a workshop session at 1:00 p.m. to hear from Stephen Stehling with Tyler Technologies
regarding Odyssey software.
The Court asked Mr. Stehling to make another presentation at the next Commissioners' Court meeting scheduled
on November 12, 2015 at 10:00 a.m. so that the entire Court can be present. No action taken at this time.
COURT ADJOURNED AT 2:32 P.M.
Josie Sampson
From: Susan Riley <susan.riley@calhouncotx.org>
Sent: Monday, October 19, 2015 1:03 PM
To: Anna Goodman; Cindy Mueller; Jay Workman; Josie Sampson; Judge Pfeifer; Kenneth
Finster; Neil Fritsch ; 'Roger Galvan'; Vern Lyssy; Angie Torres; April Townsend; Janie
Delgado ; Lesa Jurek
Subject: FW: Tyler Technologies Odyssey Pricing Workshop (DA, DC, & CC Integrated Software)
This information is all I have for agenda Item #14. 1 have a call in to Tyler Technologies trying to get more
information.
Susan
Susan Riley
Administrative Assistant to
Calhoun County Judge Michael J. Pfeifer
and Commissioners' Court
361-553-4600 Phone
361-553-4444 Fax
From: Stehling, Stephen[mailto:Stephen.Stehling@tylertech.com]
Sent: Monday, October 05, 2015 2:54 PM
To: susan.riley@calhouncotx.org
Cc: anna.goodman@calhouncotx.org; shannon.salyer@calhouncotx.org
Subject: Tyler Technologies Odyssey Pricing Workshop (DA, DC, & CC Integrated Software)
Susan,
As discussed, I would like Judge Pfeifer to consider scheduling a Pricing Workshop the afternoon of Thursday, October
22nd
During this time, I would like to present the following:
1. Discuss County's Current State and Recent Software Evaluation Process
2. Introduction to Tyler and our Odyssey product
3. Scope of the Odyssey project being proposed
4. Benefits for Calhoun County
5. Pricing and Payment Options
6. Next Steps
Two hours should be enough time to cover these topics with questions.
Please let me know if I can provide additional information or help in any way.
Thank you Susan.
Stephen Stehling
Account Executive
Tyler Technologies, Inc.
P: 214.454.1486
F: 972.713.3777
www.tylertech.com
Susan Riley
From:
Stabling, Stephen <Stephen.Stehling@tylertech.com>
Sent:
Monday, October 05, 2015 2:54 PM
To:
susan.riley@calhouricotx.org
Cc:
anna.goodman@calhouncotx.org; shannon.salyer@calhouncotx.org
Subject:
Tyler Technologies Odyssey Pricing Workshop (DA, DC, & CC Integrated Software)
Susan,
As discussed, I would like Judge Pfeifer to consider scheduling a Pricing Workshop the afternoon of Thursday, October 22ntl
During this time, I would like to present the following:
1. Discuss County's Current State and Recent Software Evaluation Process
2. Introduction to Tyler and our Odyssey product
3. Scope of the Odyssey project being proposed
4. Benefits for Calhoun County
S. Pricing and Payment Options
6. Next Steps
Two hours should be enough time to cover these topics with questions.
Please let me know if I can provide additional information or help in any way.
Thank you Susan.
Stephen Stehling
Account Executive
Tyler Technologies, Inc.
P: 214.454.1486
F: 972.713.3777
www.tyfe tech.com
EagleSoftware
Calhoun County, Texas
August 6,2016
Eagle Recorder / Eagle Clerk
PURCHASE QUOTE
Calhoun County Clerk
-let &
A 3 A`5_
- - Annual Maint.
LicenseFees- Software nTy PdcePerunit License Fee Fees
Base License Fee
(per installation of the master application)
Full Use Licenses
Full Use (Seat) Licenses
Public View Licenses
Public View (Seat) Licenses
Forms Printing
(per installation of the master application)
8 Number of Forms Included. Additional costs for additional form setup.
Public Printing
(per installation of the master application) -
1 9,000
9,000
2,700
7 2,250
15,750
3,150
2 275
550
110
1 Included
Included
Included
1 3,750
3,750
750
Totals for Eagle Software and Support 29,050 b,-ilul
Totals for Eagle Software $29,050
Analysis, Design & Site Prep
1
2,240
2,240
Conversion Services
1
6,300
6,300
Data Upload
Image Upload
Software Staging -
1
6,160
6,160
Testing & User Acceptance
1
2,800
2,800
Production System Transition
I
included
0
Project Management
1
4,200
4,200
Installation of Software and Hardware
1
3,350
3,360
Training Services
On -site Training
1
5,040
5,040
Go -Live Services
1
5,040
5,040
Service Totals for Eagle Recorder Services:
$35,140
T.W,- Straight Purchase - Page i
EagleSoftware
Calhoun County, Texas
August 6, 2015
Hardware
Provided by County
Total of all License, Services, and Hardware
Sub -Total for Eagle Software Modules: $64,190
Tyler Discount $5,810
Total for Eagle Software Modules: $58,380
Annual Support
Annual Software Support for Eagle Software Modules: $6,710
Basic Network Support (Annual)
Basic Network Support services assists in maintaining Tyler applications
within a customer network. Troubleshooting of the Tyler application for
connectivity issues, assistance with backup, troubleshooting of peripheral
equipment, and diagnostic services in hardware/software issues and
assistance with problem resolution are included. Does not include database
support.
$1,000
Totals -Straight Purchase -Page 2
EagieSoftware
Calhoun County, Texas
August 6, 2015
Options
VT
o
o..
Software, Services, Hardware & Support QTy Prim Perunit License Fee Pees
for Eagle Quickdocs
Quickdocs
Integrated Electronic Document Recording Capability 1 4,000 4,000 800
Quickdocs Services
Installation and Implementation -Assumes Quickdocs Training and Implementation occur in 1 2,800 2,800
conjunction with Eagle Recorder/ Eagle Clerk Training and Implementation.
Quickdocs Server
Assumes the use of the Eagle Recorder / Eagle Clerk Server as the Quickdocs Server; unless County
security requires a separate server for this purpose.
Eagle Quickdocs Module: $6 800 800
Preservation
Disaster Recovery Services Total Annual con
Disaster Recovery Services
Daily duplication of data and Images for the purpose of Disaster Recovery. Includes
Emergency ASP Service.
$2,000
Web Hosting Services Total Anneal cost
Web Hosting Services
Public Access Web Hosting Option of your Land Records. This option will be provided at a Public $3,000
Access Portal hosted off -site at Tyler's Data Center. Web Hosting includes eCommerce. County
retains 1013% of revenues collected via eCommerce Sales less any 3rd Party fees for Credit Card
Processing.
Pricing is valid for 60 days from the Date printed on the Quote.
Totals - straight Purchase - Page 3
Eagio3oftware
Calhoun County, Texas
August 6, 2015
SERVICES
DESCRIPTION OF SERVICES
1. Analysis, Design & Site Preparation
Includes estimated professional services required for specific client requirements.
Includes a Client Survey (remote or on -site). Provides for a study of forms, workflow,
hardware environment, reports, fees and other information. Provides for creation of
client -specific presentations, fees and forms. .
2. Conversion Services
Data Upload
This line item anticipates a complete data upload. The County will supply all data in a
delimited ASCII text file, a database dump or backup of Microsoft SQL Server, a database
dump or backup of Oracle OR a database dump of Access via ftp or hard drive. If the
data is supplied in any other format than the one required by Tyler, additional charges
will apply. Tyler will provide record count information (records in, records out; etc.).
County will be responsible for reviewing the inputted data and the converted data for
accuracy and completeness. The Conversion Specification document details all
conversion requirements.
Image Upload
This line item anticipates a complete image upload. The County will make the images
and image data accessible for conversion by placing them on a drive attached to the
application server. If supplied in this format, the minimal upload fee listed will apply.
the images are supplied in any other format than the one required by Tyler, additional
charges will apply. If the images do not match the requirements as defined in the
Conversion Specification additional charges may apply. Tyler will provide image count
information (images in, images out; etc.) for balancing. County will be responsible for
reviewing the uploaded images for accuracy and completeness.
3. Staging of Software
Includes estimated professional services for all staging of all the software components
(search screens; labels; workflow; lookups, indexing macros; tables and lists; document
codes; current reports; forms; fees and products). Include configuration of the
production and test databases and hardware quoted.
4. Testing and User Acceptance
Includes estimated professional services for user testing and acceptance of all the
software components (search screens; labels; workflow,, lookups, indexing macros;
tables and lists; document codes; current reports; forms; fees and products).
5. Production System Transition
Includes estimated professional services to transition from a training and
implementation status to a production system status.
6. Protect Management
Includes estimated professional services required for project management and general
project development. Project management includes meetings with end user staff
members for development of work requirements, resources required (Client and Tyler),
project management and project tracking. Specify software modifications /
enhancements and design if required. Develop Project Plan and Schedule. Develop
Conversion Upload Plan and Schedule. Develop Staging, Installation, Training and
I m..lo...o..fetu... DI .
00 0
4000.E
2eciirloi^gies
Total
Total
Estimated
Estimated
Estimated
Service Costs
Hours
Days On -Site
2,240
16
0
6,300
n/a
n/a
n/a n/a
6,160 44 0
2,800 20 0
included 0 0
4,200 30 0
Services - Page 1
EagfeSloftware was
Calhoun County, Texastyler
August 6, 2015 �� technologies
Total
Total
Estimated
Estimated
Estimated
DESCRIPTION OF SERVICES
Service Costs
Hours
Days On -Site
7. Installation
3,360
24
0
Includes estimated professional services for Installation of the software and any
hardware quoted herein. Includes configuration of database and application servers.
8. Training Services
Training and Implementation 5,040 36
Includes estimated professional services for training and implementation required
for a successful implementation of the project.
9. Go -Live Services 5,040 36
Includes estimated professional services for Go -Live implementation and transition.
Pricing Note
Service hours have been calculated, based on a typical installation for a county of this
size. Service hours assume that the County is able to meet their obligations regarding
staff availability for all scheduled training, hardware delivery dates (if ordering their
own hardware), etc. These are services that are either performed at Tyler's production
offices or via conference call or WebEx sessions. Typically, these services do not include
any on -site services.
Travel and On -Site Services Expense Pricing Note
Travel and on -site services expenses ARE NOT included in this quote. If on -site services
are required, travel expenses would include meal Per Diem; airfare, hotel, car rental,
mileage, parking expenses and other miscellaneous travel expenses. All airfare is
booked a minimum of two weeks in advance. Should a schedule change necessitate
rescheduling / rebooking a flight, the rebooking fee, plus any additional airfare charges,
are billable.
Professional Services Total $35,140
services - Page 2