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2015--11-24Regular 2015 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held November 24, 2015 BE IT REMEMBERED, that on this 24th day of November, A.D., 2015 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil Fritsch Kenneth W. Finster Anna Goodman Josie Sampson County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. PLAN FOR REDFISH FLATS RV PARK IN PORT O'CONNOR, TEXAS: Commissioner Finster made a motion to approve the plans for Redfish Flats RV Park in Port O'Connor, Texas. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 November 4, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for Novembera3fi�2015. • Discuss and take necessary action to approve the plan for Redfish Flats RV Park in Port O'Connor, Texas. Sincerely, Kenneth W.Finster KWF/at P.O. Box 177 — SeadriB, Texas 77983 — email: kfinster a calhouncomorg — (361) 785-3141 — Fax (361) 785-5602 Susan Riley From: Kenneth Finster <kfinster@calhouncotx.org> Sent: Thursday, November 19, 2015 9:10 PM To: Susan Riley Subject: Fwd: POCID approval of Redfish Flats RV Park and Gaetjen RV Park FYI Sent from my Phone Begin forwarded message: From: "Jody Weaver" <jweaver@�wengineers.com> Date: November 19, 2015 at 2:02:11 PM CST To: "Kenneth Finster" <kfinster@calhouncotx.ora>, "'April Townsend"'<april.townsend@calhouncotx.org> Cc: "'Allen Junek POCID"' <pocjunek@tisd.net> Subject: POCID approval of Redfish Flats RV Park and Gaetjen RV Park Kenny, I apologize for the delay in getting this notification to you. At last Thursday's POCID Board meeting (11-12-15), the POCID Board did approve the Infrastructure Development Plan (IDP) for both the Redfish Flats RV Park, submitted by Bob Ridgell and the Gaetjen RV Park IDP, submitted by Ted Gaetjen. If you have any questions, please call. Thanks. Jody JoAnno P. "Jody" Weaver, P.E. Sr. Project Engineer G&W Engineers, Inc. 205 W. Live Oak Port Lavaca, Texas 77979 P:361-552-4509 F: 361-552-4987 Cell: 361-649-6116 jweaver@ wengineers.com 0 2 v cT��A mzm oNo � I I 0 \'1\ oa m °m�yz DOA Y i—�o mc�ir nop ej Ot \// Im41 1 m 0 onil� rn,° sak` s e 'as N64'46'00"E — 70.00' V ' 'yEE-MSFUNNNG-AMA fENC 'JS 0 y 16JZ<A3;<1VOItl G) O I G I I 00 A�j A•AAKAZ I o m�.^�� /l I <oos<mAo $� j 1 FF m Z I I*@� * � � S r I al °�O� om°m 111 II> a mmz�2 aPoI o AmAA° o�>o �o�r• mo�y OZ als li .es el r r �s IPO I ��acm za V1 e > *e a v. 3,p I IB>>OZ zr°`a mmo 'll Se rr I z A Z \:tam mmti X0�3 ale Ij" j eA as> Zmom [2mr-i mo Z� w v'i �i `� OOAO z� II a1 s I I m 0 Jr1N WI NG VACUUM ONE G 0 E%ISTINC LH CL r � � pz L6.1 dig Be — __—_--g—_i� m o exl nxs 00 ` O mz 0 "15PNO ASPNN.T00 o00 fm Z�O 0— 000 a� ADAMS AVE. , (SH HWY 185) 130' RIGHT OF WAY r� Ez GRADING & DRAINAGE PLAN APPNGVEG: VJE GANEM & KELLY SURVEYING. INC. € ? E € REDFISH FLATS RV PARK Qi 8 WlE )1/;]/15 aJ 4ALRE OaO6 M)]AACl M' LWO$W£ MAW LOTS 1(4 IS MOCK 5. 7( oe [ ao VviN ApE IAUAw six[[T. MV�)1n �6 �¢y j J08 NO.: PCt5-144 OE ME 04 LW LS/A]65ECOm I; MOW ZPACE (]( CF P}E vI(iet)AereR asi• eoix �Je�)Taei=iota N VVA x SCAl£: 1•=JO' �KKM GYN/MY PU1 S A/miY AOsipgcT xa Is TOPE FlRM NV. 9183 / TBL 10OB03-01 eTn 0 pP. � I � = D i� i / N64*46'00"E/ �70<00' C- - - - - -- - - 010 ��WOOD MCE aw> Z<y SD OKK 01 boo > < < zit g 0 z > Hum W 4 A, z �4U v:� - > m lj� V. F HT 0 TT wl 0 Kd� z cf) Fll AQ rrj At (A T!� �JT Fn m z m EM. m Oro<y II EXWNG VACUUM UNE G m o� ->z MZ,u P- ----------------- - 1> > JJ� me UmNG AsPmT ADAMS AVE. yea (SH HWY 185) 130' RIGHT OF WAY 0 Fg 2! >Aritz !21 ......°JE SITE & UTILffY PLAN GANEM & KELLY SURVEYING, INC. ,.(,,,,REDFlSH FLATS RV PARK 0( OOOIWIO AYI LAO" 'Tx-T, SO'lE wE mw� ESlA., IEMraM' 1; KKUNE Z RM N.. 9183 / TBLS 100503-0 2015 HOMELAND SECURITY GRANT AWARDS FOR THE AMOUNT OF $7,482.39 AND AUTHORIZE THE COUNTY JUDGE TO CERTIFY IN E-GRANTS. THIS AWARD WILL BE USED FOR 3 APX 4500 MOBILE BASE STATIONS TO REPLACE THE OLD NON-P25 COMPLIANT RADIOS IN THE EMERGENCY OPERATIONS CENTER (EOC): Commissioner Lyssy made a motion to approve the 2015 Homeland Security Grant Awards for the amount of $7,482.39 and authorize the County Judge to certify in E-grants. This award will be used for 3 APX 4500 Mobile Base Stations to replace the old Non-P25 Compliant radios in the Emergency Operations Center (EOC). Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Ernergency Management 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org November 16, 2015 Commissioner's Court RE: Agenda Item Please place the following Homeland Security Grant Program Award on the Commissioners' Court agenda for November 24h, 2015. "Discuss and take necessary action on the 2015 Homeland Security Grant Awards for the amount of $7,482.39 and authorize the County Judge to certify in e-grants." This award will be used for 3 APX 4500 Mobile Base Stations to replace the old non- P25 compliant radios in the Emergency Operations Center (EOC). Thank you, �s LaDonna Thigpen Office of the Governor Page 1 of 1 Statement of Grant Award (SOGA) - - - - - The Statement of Grant Award is your official notice of award from the Governor's Homeland Security Grants Division (HSGD). The approved budget is reflected in the Budget/Details tab for this record in eGrants. The grantee agrees to comply with any and all applicable federal and state statutes, regulations, policies, guidelines and requirements, including, but not limited to, 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Texas Government Code, Chapter 783, Uniform Grant and Contract Management; and the Texas Uniform Grant Management Standards (UGMS) that govern the application, acceptance and use of Federal and State funds for this project. In instances where multiple requirements apply to a subrecipient, the more restrictive requirement applies. By clicking on the ,'Accept' button within the'Accept Award' tab, the grantee accepts the responsibility for the grant project, agrees and certifies compliance with the requirements outlined in the Grantee Responsibilities Memo, the Comprehensive Certifications and Assurance Form, and agrees with the following conditions of grant funding. The grantee's funds will not be released until the grantee has satisfied the requirements of the following Condition(s) of Funding and Other Fund -Specific Requirement(s), if any, cited below: Grant Number: 2962601 Award Amount: $7,482.39 Date Awarded: 10/21/2015 Grantee Cash Match: $0.00 Grant Period: 09/01/2015 - 02/28/2016 Grantee In Kind Match: $0.00 Liquidation Date: 05/28/2016 Total Project Cost: $7,482.39 Program Fund: HS-Homeland Security Grant Program (HSGP) -. Grantee Name: Calhoun County Project Title: Interoperable Communications APX4500 - Calhoun County Grant Manager: Cate Runkle DUNS Number: 087309324 CFDA: 97.067 - Homeland Security Grant Program (HSGP) Federal Awarding Agency: U.S. Department of Homeland Security, Federal Emergency Management Agency Federal Award 8/19/2015 Date: Federal/State Award ID EMW-2015-SS-00080-SOI Number: Total Federal ',. Award/State $80,998,000.00 Funds Appropriated: PassEntity Texas Office of the Governor —Homeland Security Grants Division (HSGD) e: Name: . Is the Award No R&D: The purpose of the HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to Federal/State the security of the United States. The HSGP provides funding to implement investments that build, Award sustain, and deliver the 31 core capabilities essential to achieving the National Preparedness Goal (the Description: Goal) of a secure and resilient Nation. The building, sustainment, and delivery of these core - capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. https:Hegrants.gov.trxas.govlprojectlawardstatement.aspx?i2=4&i 1=9&gh=OA-BB-CO-O... 11/16/2015 Grant Smrnnary Page 1 of 12 Snapshot Description: Application - OOG Grant Activation Created: 10/21/2015 2:50:23 PM Agency Name: Calhoun County Grant/App: 2962601 Start Date: 9/1/2015 End Date: 2/28/2016 Fund Source: HS-Homeland Security Grant Program (HSGP) Project Title: Interoperable Communications APX4500 - Calhoun County Status: Grant - Active Fund Bloch: 2015 Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 17460019239023 Application Eligibility Certify: Created on:7/13/2015 10:11:39 AM By:Heather Arrington Profile Information Applicant Agency Name: Calhoun County Project Title: Interoperable Communications APX4500 - Calhoun County Division or Unit to Administer the Project: Emergency Management Address Line 1: 211 S Ann #301 Address Line 2: City/State/Zip: Port Lavaca Texas 77979-2500 Start Date: 9/1/2015 End Date: 2/28/2016 Regional Council of Goverments(COG) within the Project's Impact Area: Golden Crescent Regional Planning Commission Headquarter County: Calhoun Counties within Project's Impact Area: Calhoun Grant Officials: Authorized Official User Name: Mike Pfeifer Email: mike.pfeifer@calhouncotx.org Address 1: 211 S. Ann St., Suite 301 Address l: City: Port Lavaca, Texas 77979 Phone:361-553-4600 Other Phone: Fax:361-553-4444 Title: Mr. Salutation: Judge Position: Calhoun County Judge Project Director User Name: LaDonna Thigpen Email: ladonna.thigpen@calhouncotx.org Address 1: 211 S. Ann St., Suite 301 Address 1: City: Port Lavaca, Texas 77979 Phone:361-553-4400 Other Phone: 361-553-4455 Fax:361-553-4444 Title: Ms. https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE 13439-... 11 / 17/2015 Grant Stunmary Page 2 of 12 Salutation: Ms. Position: Emergency Mgmt. Coordinator Financial Official User Name: Cindy Mueller Email: cindyunueller@calhouncotx.org Address 1: 202 S. Ann Street, Suite B Address 1: City: Port Lavaca, Texas 77979 Phone:361-553-4611 Other Phone: 361-553-4612 Fax:361-553-4614 Title: Ms. Salutation: Ms. Position: County Auditor Grant Writer User Name: Melody Lytle Email: melodyl@gcrpc.org Address 1: 120 S Main Street Suite 210 Address 1: City: Victoria, Texas 77901 Phone: 361-578-1587 Other Phone: 361-564-5331 Fax:361-578-8865 Title: Ms. Salutation: Ms. Position: Emergency Preparedness Coordinator Grant Vendor Information Organization Type: County Organization Option: applying to provide homeland security services Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number or Vendor ID): 17460019239023 Data Universal Numbering System (DUNS): 087309324 Narrative Information Overview The purpose of the Homeland Security Grant Program (HSGP) is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. HSGP provides funding to implement investments that build, sustain, and deliver the 31 core capabilities essential to achieving the National Preparedness Goal (the Goal) of a secure and resilient Nation. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. HSGP supports core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs. Primary Mission and Purpose State Homeland Security Program (SHSP): Supports state, Tribal and local preparedness activities that address high -priority preparedness gaps across all core capabilities where a nexus to terrorism exists. All supported investments are based on capability targets identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process, and gaps identified in the State Preparedness Report (SPR). Eligibility Requirements https://egrants.gov.texas. gov/Project/GrantSnapshotFromSQL. aspx?GUIID=EAE 13439-... 11 /17/2015 Grant Summary Page 3 of 12 National Incident Management System (NIMS) Implementation Grantees are required to implement NIMS. The NIMS uses a systematic approach to integrate the best existing processes and methods into a unified national framework for incident management across all homeland security activities including prevention, protection, response, mitigation, and recovery. Grantees must use standardized resource management concepts for resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch, deployment, tracking and recovery of resources. Emergency Management Plans (Intermediate Level) Cities and counties must have a current emergency management plan or be a legally established member of an inter jurisdictional emergency management program with a plan on file with the Texas Department of Public Safety, Texas Division of Emergency Management (TDEM). Plans must be maintained throughout the entire grant performance period and must be at least at the Intermediate Level. If you have questions concerning your Emergency Management Plan (preparedness) level, contact your Emergency Management Coordinator (EMC) or your regional Council of Governments (COG). For questions concerning plan deficiencies, contact TDEM at tdem.plans@dps.texas.gov. Texas Regional Response Network The Texas Regional Response Network (TRRN) is a web -based application through the TDEM. The function of the TRRN web application is to provide a central, web -based system to organize and coordinate resources in response to natural or man-made disasters. • Any grantee who receives Homeland Security Grant funding must be registered with TRRN. • Any deployable equipment with a cost of $5,000 or more, purchased with Homeland Security Grant funds, must be entered into the TRRN. Criminal History Reporting Entities receiving funds from HSGD must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 60. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system. Program Requirements Building and Sustaining Core Capabilities Funding should be used to sustain core capabilities. New capabilities should not be built at the expense of maintaining current and critically needed core capabilities. New capabilities must be aligned with capability targets and gaps identified through the THIRA/SPR process. Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas: Prevention. Prevent, avoid or stop an imminent, threatened or actual act of terrorism. Protection. Protect our citizens, residents, visitors, and assets against the greatest threats and hazards in a manner that allows our interests, aspirations, and way of life to thrive. Mitigation. Reduce the loss of life and property by lessening the impact of future disasters. Response. Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of a catastrophic incident. Recovery. Recover through a focus on the timely restoration, strengthening and revitalization of infrastructure, housing and a sustainable economy, as well as the health, social, cultural, historic and environmental fabric of communities affected by a catastrophic incident. Program Requirements https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE 13439-... 11 /17/2015 Grant Summary Page 4 of 12 Program Income Applicant agrees to comply with all federal and state rules and regulations for program income and agrees to report all program income that is generated as a result of the project's activities. Applicant agrees to report program income through a formal grant adjustment and to secure HSGD approval prior to use of the program income. Applicant agrees to use program income for allowable costs and agrees to expend program income immediately after HSGD's approval of a grant adjustment and prior to requesting reimbursement of funds. Deduction Method - Program income shall be deducted from total allowable costs to determine the net allowable costs. Program income shall be used for current costs unless HSGD authorizes otherwise. Program income which the grantee did not anticipate at the time of the award shall be used to reduce the HSGD award and grantee match rather than to increase the funds committed to the project. Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity). State and Regional Impact The responses in this section should be consistent with the following: 1. Threat and Hazard Identification and Risk Assessment (THIRA) 2. State Preparedness Report 3. Homeland Security Strategic Plan Implementation Plan (regional projects) 4. Homeland Security Strategic Plan for Texas (state projects) Describe the threats and hazards that create the need for the project. Include reference to page(s) of regional or state THIRA, if applicable: Calhoun County sits directly on the Gulf Coast and is vulnerable to hurricanes, storm surge, hazrnat spills, chemical releases and chemical explosions. It is also home to a very active deep water port, Coast Guard facilities, chemical plants. Describe the capability gap(s) which will be addressed by the project. Include reference to page(s) of regional or state SPR, if applicable: Currently the EOC has newly installed repeaters, conduit and coax but lack updated base radios that are adequate for communications during emergency situations. Explain how the project will reduce the capability gap(s): This equipment will allow the EOC to continue operating with reliable communication equipment during emergency situations such as chemical releases at the numerous chemical facilities or any other instances where EOC activation is deemed necessary Describe existing capability levels and what is or will be in place to support the Investment prior to the use of these grant funds if awarded: Currently the EOC has newly installed repeaters, conduit and coax but lack updated base radios that are adequate for communications during emergency situations. Explain the long-term approach to sustaining the capabilities developed by this project to include the need for future grant funding, if applicable: Sustainment of this equipment will come from local funds for maintenance, upgrades and updates. Provide an explanation of the regional and/or statewide impact of this project: This equipment will allow for continuous communications for first response departments during emergency situations. There have been several times where the EOC has stood up and these radios had to be utilized to dispatch first responders for the City of Port Lavaca, the city of Point Comfort, the City of Seadrift, Calhoun County and various volunteer fire departments Certification Each applicant agency will certify to the specific criteria detailed above under the Narrative Tab to be eligible for funding under the Homeland Security Grant Program (HSGP) Solicitations. X I certify to all of the above requirements. https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE13439-... 11 /17/2015 Grant Summary Page 5 of 12 Problem Statement: Please provide a detailed account in the Problem Statement section of the existing issues your project will target. Enter your problem statement: This equipment will enable Ist responders to have a redundant ability to communicate in emergency situations. Supporting Data: Provide as much supporting data, to include baseline statistics and the sources of your data, which are pertinent to where the grant project is located and/or targeted. Do not use statewide data for a local problem or national data for a statewide problem. Enter your supporting data: This equipment will replace our analog equipment with digital equipment to allow our responders the ability to comnunieatewith each other and the EOC more effectively. Community Plan: For projects that have a local or regional impact target area, provide information regarding the community plan need (s) that your project with address. Enter your community planning needs: This is a local project that will enable the cities and county to communicate during emergencies. Goal Statement: Provide a brief description of the overall goals and objectives for this project. Enter a description for the overall goals and objectives: Communications is always a problem when a emergency happens. This equipment will give us another means to communicate with cities, county and industries in our area. Cooperative Working Agreement (CWA): When a grantee intends to carry out a grant project through cooperating or participating with one or more outside organizations, the grantee must obtain authorized approval signatures on the cooperative working agreement (CWA) from each participating organization. Grantees must maintain on file a signed copy of all cooperative working agreements, and they must submit to CJD a list of each participating organization and a description of the purpose of each CWA. Cooperative working agreements do not involve an exchange of funds. For this project, provide the name of the participating organization(s) and a brief description of the purpose(s) for the CWA(s). You should only provide information here that this project's successful operation is contingent on for the named service or participation from the outside organization. Note: A Sample CWA is available here for your convenience. Enter your cooperating working agreement(s): This is a local project. Continuation Projects: For continuation projects only, if your current or previous year's project is NOT on schedule in accomplishing the stated objectives, briefly describe the major obstacles preventing your organization from successfully reaching the project objectives as stated within your previous grant application. (Data may be calculated on a pro -rated basis depending on how long the current or previous year's project has been operating.) Enter your current grant's progress: This equipment will complete our project. Project Summary: Briefly summarize the entire application, including the projects problem statement, supporting data, goal, target group, activities, and objectives. Be sure that the summary is easy to understand by a person not familiar with your project and that you are confident and comfortable with the information if it were to be released under a public information request. Enter your summary statement for this project: This project will fund new base radios for the County's Emergency Operations Center. Currently the EOC has newly installed repeaters and wiring that HSGP finds were used for due to the P25 Digital requirement. During that https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE13439-... 11 /17/2015 Grant Summary Page 6 of 12 purchase the base radios were in need of repair and/or replacement, however due to limited HSGP fiords, the County did not apply to have them replaced. The radios will be plugged in to the existing coax ran from the previous project Project Activities Information HSGP Instructions for Project Activity Selection Homeland Security Grant Program (HSGP) applicants should only select one project activity. The eGrants system will allow multiple selections, but each HSGP subrecipient project must fit into one and only one of the Investment Categories that are listed as project activities under the "Activity List". Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION These radios will allow first responders a redundant ability to Interoperable communicate during emergency situations as well as the ability for the Communications 100.00 EOC to communicate during activation with area departments and industry. Geographic Area: Calhoun County and the Cities of Port Lavaca, Seadrift and Point Comfort will be benefited from the use of these radios. Target Audience: The target audience will be Ist responders, industries and local departments. Gender: This project benefits all genders. Ages: All ages. Special Characteristics: This project helps get critical information out to those who need it. Measures Information Progress Reporting Requirements All programs will be required to report the output and outcome measures for this program to Texas A&M University, Public Policy Research Institute P( PRI). Objective Output Measures OUTPUT MEASURE CURRENT DATA TARGET LEVEL Custom Objective Output Measures CUSTOM OUTPUT MEASURE CURRENT DATA TARGET LEVEL Objective Outcome Measures OUTCOME MEASURE CURRENT DATA TARGET LEVEL https://egrants. gov.texas.gov/Project/GrantSnapshotPromSQL.aspx?GUIID=EAE13439-... 11/17/2015 Grant Summary Page 7 of 12 Custom Objective Outcome Measures CUSTOM OUTCOME MEASURE CURRENT DATA TARGET LEVEL Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances. Contract Compliance Will HSGD grant funds be used to support any contracts for professional services? Select the Appropriate Response: _ Yes X No Contract Compliance For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub-contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines governing this project. Enter a description for monitoring contract compliance: Lobbying For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in cormection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan, or cooperative agreement? Select the Appropriate Response: _ Yes X_ No N/A For applicant agencies that selected either No or N/A above, have any non-federal funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative agreement? Select the Appropriate Response: _ Yes X No N/A Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01120xx to 08/31/20xx). Enter the Begin Date [mm/dd/yyyy]: 1/1/2015 Enter the End Date [mm/dd/yyyy]: 12/31/2015 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources: Enter the amount ($) of Federal Grant Funds: 323314 Enter the amount ($) of State Grant Funds: 46962 Single Audit https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE13439-... 11 /17/2015 Grant Summary Page 8 of 12 Select the appropriate response below based on the Fiscal Year Begin Date as entered above: For Fiscal Years Beginning Before December 26, 2014 Applicants who expend less than $500,000 in federal grant finding or less than $500,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a HSGD grant. However, HSGD may require a limited scope audit as defined in OMB Circular A-133. Ilas the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year? OR For Fiscal Years Beginning On or After December 26, 2014 Applicants who expend less than $750,000 in federal grant funding or less than $750,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a HSGD grant. However, HSGD may require a limited scope audit as defined in CFR Part 200, Subpart F - Audit Requirements. Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the most recently completed fiscal year? _ Yes X No Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit, performed by an independent auditor in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133; or CFR Part 200, Subpart F - Audit Requirements. Enter the date of your last annual single audit: Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995): • Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by any federal department or agency; • Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or • Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in the above bullet; and have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. Select the appropriate response: X I Certify _ Unable to Certify Enter the debarment justification: FFATA Certification Certification of Recipient Highly Compensated Officers — The Federal Funding Accountability and Transparency Act (FFATA) requires Prime Recipients (HSGD) to report the names and total compensation of each of the five most highly compensated officers (a.k.a. positions) of each sub recipient organization for the most recently completed fiscal year preceding the year in which the grant is awarded if the subrecipient answers YES to the FIRST statement but NO to the SECOND statement listed below. http s://egrants. gov.texas. gov/Pro j ect/GrantSnapshotFromS QL. aspx?GUIID=EAE 1343 9-... 11 / 17/2015 Grant Summary Page 9 of 12 In the sub recipient's preceding completed fiscal year, did the sub recipient receive: (1) 80 percent or more of its annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; AND (2) $25,000,000 or more in annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements? _ Yes X No Does the public have access to information about the compensation of the senior executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 6104 of the Internal Revenue Code of 1986? _ Yes X No If you answered YES to the FIRST statement and NO to the SECOND statement, please provide the name and total compensation amount of each of the five most highly compensated officers (a.k.a. positions) within your agency for the current calendar year. If you answered NO to the first statement you are NOT required to provide the name and compensation amounts. NOTE: "Total compensation" means the complete pay package of each of the sub recipient's compensated officers, including all forms of money, benefits, services, and in -kind payments (see SEC Regulations: 17 CCR 229.402). Position 1 - Name: Position 1 - Total Compensation ($): 0 Position 2 - Name: Position 2 - Total Compensation ($): 0 Position 3 - Name: Position 3 - Total Compensation ($): 0 Position 4 - Name: Position 4 - Total Compensation ($): 0 Position 5 - Name: Position 5 - Total Compensation ($) Fiscal Capability Information Organizational Information Enter the Year in which the Corporation was Founded: Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status: Enter the Employer Identification Number Assigned by the IRS: Enter the Charter Number assigned by the Texas Secretary of State: Accounting System The grantee organization must incorporate an accounting system that will track direct and indirect costs for the organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track personnel costs by project. This should be reported on an hourly basis, or in increments of an hour. Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts). Select the appropriate response: _ Yes No Does the accounting system include aproject ledger to record expenditures for each Program by required budget cost categories? Select the appropriate response: https://egrants. gov.texas. gov/Project/GrantSnapshotFromS QL. aspx?GUIID=EAE l 343 9-... 11 / 17/2015 Grant Summary Page 10 of 12 —Yes No Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor? Select the appropriate response: _ Yes No If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Financial Capability Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year. Has the grant agency undergone an independent audit? Select the appropriate response: _ Yes No Does the organization prepare financial statements at least annually? Select the appropriate response: _ Yes No According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities? Select the appropriate response: _ Yes No If you selected'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts. Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drawing down grant funds in excess of: a) Total funds authorized on the Statement of Grant Award? _ Yes No b) Total funds available for any budget category as stipulated on the Statement of Grant Award? _ Yes No If you selected'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Internal Controls Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should not have authorization to sign checks and make deposits. Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)? https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE13439-... 11 /17/2015 Grant Summary Page 11 of 12 Select the appropriate response: _ Yes No Is there separation of responsibility in the receipt, payment, and recording of costs? Select the appropriate response: _ Yes No If you selected'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Budget Details Information Budget Information by Budget Line Item: IN - CATEGORY SUB DESCRIPTION CJD KIND GPI TOTAL UNIT/% CATEGORY MATCH MATCH 3 APX 4500 06CP-01- Mobile Base Equipment BASE 482.39 $0.00 $0.00 $0.00 $7,482.39 3 Stations Stations for the Radio, Base BOC Source of Match Information Detail Source of Match/GPI: DESCRIPTION MATCH TYPE AMOUNT Summary Source of Match/GPI: Total Report Cash Match In Kind GPI Federal Share GPI State Share $0.00 $0.00 $0.00 $0.00 $0.00 Budget Summary Information Budget Summary Information by Budget Category: CATEGORY CJD CASH MATCH IN -KIND MATCH GPI TOTAL Equipment $7,482.39 $0.00 $0.00 $0.00 $7,482.39 https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE 13439-... 11 /17/2015 Grant Surmnary Page 12 of 12 Budget Grand Total Information: CJD CASH MATCH IN-IUND MATCH GPI TOTAL $7,482.39 $0.00 $0.00 $0.00 $7,482.39 Condition Of Fundings Information Condition of Funding / Project Requirement Date Created Date Met Hold Funds Hold Line Item Funds You are logged in as User Name: Heather Arrington; UserName: harrington * INTERNALUSER https://egrants.gov.texas.gov/Project/GrantSnapshotFromSQL.aspx?GUIID=EAE13439-... 11/17/2015 "TACKY CHRISTMAS SWEATER DAY" FOR CALHOUN COUNTY EMPLOYEES ON DECEMBER 23, 2015: Judge Pfeifer made a motion to approve "Tacky Christmas Sweater Day" for Calhoun County employees on December 23, 2015. Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Clam Atkinson<clarri.atkinson@calhouncotx.org> Sent: Wednesday, November 18, 2015 4:53 PM To: Susan riley Subject: Calhoun County Tacky Christmas Sweater Attachments: TACKY XMAS SWEATER MEMO.docx Susan Good afternoon. Attached is the flyer for the tacky Christmas Sweater Day. I just thought it would be nice if we all participated in this as a whole, it's not often we get together as County employees. If you could please put on agenda, that would be great. Have a great evening Coih0LUI County T reosurer s Office 202 S. Arm Port l.avoca, i exas 77574 P) 361,553.4618 FJ 361.553.4614 ciarri.atkinson@calhouncotx.org c CARMOMMOM AG YoUday e9e080n is upon us and we want to spread some Chrlsttnas cheer! Wednesday, `December 23, 2M Ejgmy ZwF9 fpli or'[IF �DAV `Please Join In the £un and help us kick off the holiday with wearing the tackiest Christmas sweater you have O$ dust o££ that ugly Christmas tie. 49, 'ibis is not a competition but a fun and £rtendly way of getthag into the J{oliday IN spiritl we hope everyone decides to participate. I'm sure the patrons of Calhoun County will enjoy seeing everyone h) the J tOliday �pirtt. CHANGE THE AFFORDABLE CARE ACT (ACA) 12-MONTH LOOKBACK STANDARD MEASUREMENT PERIOD FROM JULY 1 THROUGH JUNE 30 TO JULY 3 THROUGH JULY 2: Commissioner Lyssy made a motion to change to Affordable Care Act (ACA) 12-month Lookback Standard Measurement Period from July 1 through June 30 to July 3 through July 2. Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Mary Orta From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, November 17, 2015 4:09 PM To: susan riley Cc: shannon Salyer; Mary Orta; rhonda kokena; Kenny Finster; mike pfeifer; neil fritsch; roger galvan; vern lyssy Subject: Agenda Item Request Please place the following item on the agenda for November 24, 2015 o CATNA to change the ACA 12-month lookback standard measurement period from July 1 through June 30 to July 3 through July 2. According to TAC ARTS update received 11117115, SMP change is necessary if County wishes to maintain stability period in sync with plan year Oct 1-Sep 30. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 CALHOUN COUNTY EMPLOYEE POLICY AND EMPLOYEE PROCEDURE MANUAL Amended by Calhoun County Commissioners Court on this 24f day of November 2015 r , 4 — Michael J. Pfeif , Cou ,ty Judge udge ' Calhoun County, Texas f ' 7,6, 'J dtj Roger Galvan, �}fmissioner ern Lyssy, Commissioner Precinct No. 1 1 Precinct No. 2 C3 'Weil . Fritsch, Commissioner Precinct No. 3 ATTEST: Anna Goodman, County Clerk By: Josie Sampson, Deputy Cleric Kenneth Finster, Commissioner Precinct No. 4 of the actual time worked. All time records must be submitted to the County Treasurer's office no later than 10:00 a.m. on the 5th working day following the end of the previous month. If necessary, due to holidays, time records may need to be submitted prior to this date. Notification to employees will identify the date time records must be submitted. 7.08.03 Time records are governmental documents and as such require accurate and truthful information and are subject to Texas Penal Code 37.10. 7.08.04 The paycheck for each pay period will not be generated if a time record completed by the employee and authorized by the official or Department Head is not submitted to the County Treasurer's office the first working day following the end of the pay period. A paycheck for this pay period will be generated during the next scheduled pay period after the time record is received. EOX/7/W.W7 MIM01 1 1�1I.-1 �7T�a11��IT11lI��i1Ee��]i+!aP►T!] 8.01.01 In accordance with the general procedures approved by the Commissioners' Court and in compliance with the Affordable Care Act, regular full time employees who work a minimum of thirty (30) hours per week are eligible for group medical and life insurance. The County utilizes the look back measurement method with the calendar year dates from July 03 thru July 02 annually to determine employee eligibility. A waiting period of sixty (60) days 11 of the month shall be in effect for all employees and officials of the County. 8.01.02 Those employees working thirty (30) hours per week but who are supplementary paid by the County and are eligible for their group insurance plans are not eligible for coverage under the County's group plan. 8.01.03 Premiums for the employee may be paid by the County. An eligible employee may add dependent coverage and such dependent coverage premium expense will be paid by the employee. The employee portion of dependent coverage will be paid through payroll deduction. 8.01.04 Upon employment, each employee who is eligible for insurance coverage is given detailed information about the County's insurance programs. See the section on Continuation of Insurance (Section 8.05) for information on continued coverage after certain status changes. 8.01.05 A full time employee or dependent(s) that is covered under the County's group insurance shall be eligible for continued group insurance coverage upon separation from the County for a period of eighteen (18) months by electing COBRA. Premiums for coverage must be paid by the individual. 8.01.06 A full time employee that retires and is eligible for Medicare may opt to participate in a supplemental plan. Premiums for coverage must be paid for by the retiree. 8.01.07 A part time or temporary employee working 20 hours or more a week is eligible for voluntary life products through Forester Benefits. Full premiums are paid by the employee. 16 CHANGE THE ACA 90-DAY STANDARD ADMINISTRATIVE PERIOD FROM JULY 1 THROUGH SEPTEMBER 30 TO JULY 3 THROUGH SEPTEMBER 30: Commissioner Lyssy made a motion to change the ACA 90-day standard administrative period from July 1 through September 30 to July 3 through September 30. Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, November 17, 2015 4:16 PM To: susan riley Cc: shannon salyer; Mary Orta; rhonda kokena; Kenny Finster; mike pfeifer; neil fritsch; roger galvan; vern lyssy Subject: Agenda Item Request Please place the following item on the agenda for November 24, 2015: CATNA to change the ACA 90-day standard administrative period from July 1 through September 30 to July 3 through September 30. According to TAC ARTS update received 11117115, SAP change is necessary for County to maintain stability period in sync with plan year Oct 1-Sep 30. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553,4610 Fax 361.553.4614 2016 FIELD AGREEMENT AMONG US DEPARTMENT OF AGRICULTURE, ANIMAL AND PLANT HEALTH INSPECTION SERVICE, WILDLIFE SERVICES AND TEXAS AGRILIFE EXTENSION SERVICE — WILDLIFE SERVICES AND TEXAS WILDLIFE DAMAGE MANAGEMENT ASSOCIATION, INC., AND CALHOUN COUNTY IN THE AMOUNT OF $200 PER DAY NOT TO EXCEED $12,000 AND AUTHORIZE COUNTY JUDGE TO SIGN: Commissioner Lyssy made a motion to approve 2016 Field Agreement among US Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services and Texas Agrilife Extension Service — Wildlife Services and Texas Wildlife Damage Management Association, Inc. and Calhoun County in the amount of $200 per day not to exceed $12,000 and authorize County Judge to sign. Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. TEXAS A&M GRILIFE EXTENSION Honorable Judge Michael J. Pfeifer Calhoun County 211 S. Ann St. Ste. 301 Port Lavaca, Texas 77979 Honorable Judge Pfeifer: WILDLIFE SERVICES November 4, 2015 Enclosed are three copies of the FY 16 field agreement for Wildlife Damage Management and Predatory Control. Please sign and date all three copies of the agreement on the top line at the bottom. We look forward to working in Calhoun County. Sincerely, Deborah Erskine District Office Manager College Station District 979-845-6201 USDA -APHIS -Wildlife Services Texas Agrit-ife Extension - Wildlife Services P.O. Box 604 Bryan, TX 77806 deborah. w. erskine@aphis. usda. cLov CCU Enclosure College Station District Office Street Address: Riverside Campus 3100 State Hwy 47 Bldg. 4431, Rm. 225 Bryan, TX 77807 Tel. 979.845.6201 Fax. 979.845.6203 Mailing Address: P.O. Box 604 Bryan, TX 77806 Educational programs of the Texas A&M Agm-lie Extension are open to all people without regard to race, color, sex, disability, religion, age, or national origin. The Texas A&M University System, U.S. Department ofAgriculture, and the County Commissioners Courts of Texas Cooperating. Wildlife Services Is a program of Texas A&MAgriLife Extension cooperating with the United States Department ofAgriculture, Animal and Plant Health Inspection Service —Wildlife Services W-6 (06/2008) AgreemeatNo. FIELD AGREEMENT Among U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services and Texas AgriLife Extension Service - Wildlife Services and Texas Wildlife Damage Management Association, Inc. and Calhoun County Cooperator In accordance with the terms of the Memorandum of Understanding between the United States Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services; The Texas A&M University System, Texas AgriLife Extension Service - Wildlife Services; and the Texas Wildlife Damage Managemcnt.Association, Inc. (collectively known as the Texas Wildlife Services Program [TWSP]) a copy of which is on file at the State Office, San Antonio, Texas, this field agreement is intended to augment the wildlife damage management activities of the TWSP. - THEREFORE, dt Is Mutually. Agreed That: 1. The cooperative wildlife damage management program conducted under the terms of this agreement shall be under direct supervision of the U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services. A local representative of the TWSP will frequently consult with the Cooperator relative to the extent of the TWSP's participation in the plans and procedures that are necessary to best serve the interest of the parties hereto. 2. The Cooperator will provide funds to the Texas Wildlife Damage Management Fund for the employment of personnel, fringe benefits, payment of travel and other expenses as necessary to fulfill the mission of the cooperative program. The TWSP will contribute to the salary, travel costs, and all other necessary expenses to cant' out an:effective program. 3. The State Director of the TWSP or designated official will certify as to the accuracy of all claims to be paid by any party to this agreement and shall perform such other administrative functions as are agreed upon from time to time; provided, that no funds of the Cooperator will be transferred to any such employee working under the terms of this agreement. 4. Authority exists under the Animal Damage Control Act of March 2, 1931, (7U.S.C. 426-426e, as amended) and the Rural Development," Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. I00-202) for Wildlife Services to cooperate with states, individuals, public and private agencies, organizations, and institutions in the control of nuisance animals injurious to agriculture, horticulture, forestry, animal husbandry, wildlife, and public health and safety. 5. - The TWSP will hold the Cooperator harmless from any liability arising from the negligent act or omission of an officer of a managing cooperative entity or employee acting within the scope of his/her employment to the extent compensation is available pursuant to the Federal Tort Claims Act (FICA); 28 USC 2671 or. seq., except to the extent that aforesaid liahility' arises from the negligent acts or omissions- of the Cooperator, their employees, agents, or subcontractor(s). Such relief shall be provided pursuant to the procedures set forthin the FTCA and applicable regulations. 6. Furs or other parts of monetary value taken from wild animals will be handled in.accordance with the provision of Article 3 f. of the Memorandum of Understanding. - 7. This agreement and any continuation thereof shall be contingent upon availability of funds. It is understood and agreed. that any -monies allocated for the purpose of this agreement shall be expended in accordance with its terms and in the manner prescribed by the fiscal regulations and/or administrative policies of the appropriate managing cooperative entity that is making the funds available. 8. This agreement shall continue in force and effect until superseded or terminated: Terms and service fees may be reviewed and revised periodically. It may be amended by mutual agreement by executing a corresponding field agreement. This agreement may be terminated by either party upon thirty (30) days written notice. - NOW, THEREFORE, Pursuant To Section 2 Above, It Is Mutually Agreed That: 1. The TWSP shall famish supervision of the project and shall provide equipment and other supplies required in the operation of the project. _ 2. The Cooperator shalhpay the Texas Wildilife Damage Mana ement Fund for wildlife damage management services in the amount of $ 200.00 F er DaV 1 Not lgo Exceed $12000:00 for the period: January 1 2016 to December 31 , 2016 to bes spent p primarily for the purposes outlined herein: WildLife Damage Management and Predatory Control The Cooperator further agrees to make this payment to the Texas Wildlife Damage Management Fund promptly upon receipt of a monthly invoice for services provided. The TWSP will provide a report of the wildlife damage management activities. Failure of the Cooperator to make this contribution within thirty-(30) days after receipt of this invoice will, at the option of the TWSP, terminate the agreement at the end of the period. . . IN WITNESS. WHEREOF,the duty authorized officers of the parties hereto have executed this agement on the dates opposite their respective signatures. Michael J. Pfeifer 11-24-2015 ByM.v Cooperator. F By District Supervisor By State Drrector S7gfE OFFICE DETERMINE USE OF EXCESS LIMESTONE FROM COUNTY ROAD 101 PROJECT: Commissioner Galvan made a motion to approve the use of excess limestone from the County Road 101 Project to complete the parking lot for the little league field. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 11-16-15 Per Phone call from Commissioner Galvan: Consider and Take Necessary Action to determine use of excess limestone from County Road 101 Project. (RG) APPOINTMENT/REAPPOINTMENT TO GULF BEND CENTER BOARD OF TRUSTEES: Commissioner Fritsch made a motion reappoint Melissa Lester to the Gulf Bend Center Board of Trustees. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 0 November 13, 2015 ulf Bend IMPROVING LIFE TH.ROU The Honorable Judge Mike Pfeifer Calhoun County Judge 211 South Ann Street, Suite 301 Port Lavaca, Texas 77979 Dear Judge Pfeifer: F1 Re: Appointment to Board of Trustees This letter is written to respectfully request the Commissioners Court's consideration of the reappointment of Mrs. Melissa Lester to a two-year term, December 2015 through December 2017, to the Gulf Bend Center Board of Trustees. Mrs. Lester's appointment expires next month. Melissa has been a real asset to our Board since her appointment back in November 2012. Her Imowledge and understanding of mental health needs continues to assist us through our many decision -making processes. She currently serves as a member of the Personnel/Program Committee. As you consider her reappointment, please know that she has agreed to continue to serve in this capacity and that I feel she is an excellent representative for Calhoun County. If you need additional information, I may be reached at 361-582-2314. Thank you for your continued support of the Center and those residents of Calhoun County who are affected by mental illness and developmental disabilities. Sincerely, Jeffrey Tunnell Executive Director JT:mg 6502 NURSERY DRIVE, STE. 100 • VICTORIA, TEXAS 77904 • 361-575-0611 • 361-578-0506 FAX • WWW.GULFBEND.ORG MEMORIAL MEDICAL CENTER SHORT TERM FUNDING ISSUES: Memorial Medical Center CEO Jason Anglin and CFO Jerry Pickett addressed the Court regarding short term funding issues at the hospital. Commissioner Galvan made a motion to approve Memorial Medical Center to draw upon the $1.5 million loan funds that were set aside for recruitment. Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. November 20, 2015 TO MMC Board of Managers: INTEROFFICE MEMO RE: Future Cash Needs In being proactive Jerry and I are planning for the future. In this planning anticipated January needs are a concern. First the Good News: We have met almost all of our Waiver 1115 project milestones. With meeting these milestones we expect in early January to IGT approximately $835,000 for our projects and will receive approximately $2,040,446 at the end of January. We plan on using approximately $950,000 of these returned funds to fund the 3`d IGT for the Nursing Home program in an upcoming month. Assuming the State doesn't adjust their funding calendar, starting in February we will begin to receive our funding on the Nursing Home Program which as you recall is an expected Net $2.7 million benefit over the following 12 months. Now the Bad: In looking ahead to January when we will need to IGT for our waiver projects, and for our IGT obligations under the Private Program and Uncompensated Care we are anticipating the potential need for funding assistance. With the Private Program we benefit monthly as they pay various bills for us: ER group, our various physicians -Crowley, Truong, Danielson, anesthesia group, cardio (respiratory contract staff), Diamond Health for Program Hope, etc. In support this we have to IGT and the IGT's come a couple times a year which one way to illustrate it is like balloon payments for the services. What we know We know the IGT portion for our waiver projects of $835,000 We expect to find out the required funded needed for the Private Program today. The amount of the required funding is a critical component. With our challenges we have requested to have our funding for the private program for this cycle to be as low as possible and shift more funding to the next funding cycle. In December the State has a funding called DSH pass three. In this funding we will be able to capture part of our UCC cost. Last year we benefited approximately $150,000 in this funding. We do not know this years at this time. If you recall when we were adding the hospitalist program I brought up that January funding needs -cash flow would be tight and that we might need to draw upon or access the physician recruitment loan of $1.5 million that we established with the county back in 2011 that we have never drawn upon at this juncture in all of our physician recruiting. I also talked about the possibility of needing to use our $500,000 CD at that time. Unfortunately, I do envision needing to do some combination of CD use / Loan access. After we start receiving our monthly funding under the Nursing Home program in February then our cash flow is good. The challenge/issue is funding the IGT commitments in January. As in paying back the county for the counties funding assistance with the nursing home program we will be able to pay back any funds borrowed to meet January's cash crunch. The funds returned from participating in the nursing home program will allow us to do both. What has happened? 1. Funding needs in January is always very tight since in January required IGT's are very high in essence are like balloon payments which benefit us throughout the year. 2. Compared to last year all of our waiver project funding is in January increasing the one month funding need. Last year with our milestones we were able to fund in two payments and in essence one helped fund the other. This year we do not have that benefit. 3. Very high health insurance cost has negatively impacted us and especially in recent months. Our cash funding at his juncture is approximately $387,000 higher this year. Last month's cost was very high at approximately $269,000. 4. Payer mix issues have immensely hurt MMC in recent months leading to some months with big losses including $338,881 in September. We cannot build cash for the future needs when we have these kinds of months. 5. Adding Hospitalist program, while expected to be a long-term benefit is negatively impacting our cash flow at this time. Thus: At this juncture I have informed our Board Chairman, Finance Chairman and The Judge regarding the above challenges. Due to timing of meetings with next week's holiday, I have been invited to Commissioner's Court on Tuesday to discuss and I plan on talking about it at the board meeting under financial report. At Commissioner's Court I would like to request the ability to draw upon the $1.5 million loan funds that was set aside for recruitment. Worst case scenario would be drawing the full amount. Any amount drawn upon will be paid back within 12 months using the nursing home funds. If you have questions please contact me and I'll be glad to visit with you one on one. Thank you, Jason Angli> O EXECUTIVE SESSION. THE COMMISSIONERS' COURT SHALL GO INTO EXECUTIVE SESSION, IF NECESSARY, AS AUTHORIZED BY TEXAS GOVERNMENT CODE §551.071 TO SEEK THE ADVICE OF ITS ATTORNEY ABOUT PENDING OR CONTEMPLATED LITIGATION OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THE TEXAS OPEN MEETINGS ACT' N/A MATTERS DISCUSSED IN EXECUTIVE SESSION: N/A REPORTS OF THE FOLLOWING COUNTY OFFICES: Judge Pfeifer made a motion to accept reports of the following County offices: • County Treasurer — September 2015 (Revised) o Investment Report — Quarter ending 09/30/2015 o Quarterly Statement of Balances — Quarter ending 09/30/2015 • County Clerk — September 2015 (Corrected) • County Clerk — October 2015 • Justice of the Peace No. 1 — October 2015 Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT - REVISED MONTH OF: SEPTEMBER2015 BEGINNING ENDING FUND FUNDBAIANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERATINGFUNDS: GENERAL $ 23,807,846A3 $ 527,994.50 $ 2,006,794.48. $ 22,329,046.45 AIRPORT MAINTENANCE 27,449.44 7,345.11 8,015.49 26,779.06 APPELLATE JUDICIAL SYSTEM 1,169.11 127.80 - 1,296.91 COASTAL PROTECTION FUND 39,148.39 7.18 - 39,155.57 COUNTY AND DIST COURT TECH FUND 2,912.61 41.11 - 2,953.72 COUNTY CHILD ABUSE PREVENTION FUND 334.04 T04 - 341.08 COUNTY CHILD WELFARE BOARD FUND 1,867.49 0.34 - 1,867.83 COURTHOUSE SECURITY 241,190.15 1,185.57 - 242,375.72 COURT INITIATED GUARDIANSHIP FUND 3,870.11 100.71 - 3,970.82 DIST CLK RECORD PRESERVATION FUND 11,235.25 166.74 - 11,401.99 CO CLK RECORDS ARCHIVE FUND 86,785.88 3,825.92 - 90,611.80 DONATIONS 78,052.58 668.48 - 78,721.06 DRUGIDWI COURT PROGRAM FUND -LOCAL 10,126.58 76.28 - 10,202.86 JUVENILE CASE MANAGER FUND 9,270.06 17.59 - 9,287.65 FAMILY PROTECTION FUND 6,675.62 46.22 - 6,721.84 JUVENILE DELINQUENCY PREVENTION FUND 8,592.87 1.58 - 8,594.45 GRANTS 518,679.69 17,790.00 10,096.84 526,372.85 JUSTICE COURT TECHNOLOGY 63,065.67 686.69 - 63,752.36 JUSTICE COURT BUILDING SECURITY FUND 10,307.29 143.19 - 10,450.48 LATERAL ROAD PRECINCT #1 1.71 - - 1.71 LATERAL ROAD PRECINCT#2 1.71 - - 1.71 LATERAL ROAD PRECINCT #3 1.70 - - 1.70 LATERAL ROAD PRECINCT#4 1.71 - - 1.71 PRETRIAL SERVICES FUND 66,336.65 12.17 - 66,348.82 LAW LIBRARY 195,089.21 928.89 717.95 195,300.15 LAW ENF OFFICERS STD. EDUC. (LEOSE) 28,931.12 5.31 - 28,936.43 POC COMMUNITY CENTER 61,868.09 3,511.35 6,444.87 58,934.57 RECORDS MANAGEMENT -DISTRICT CLERK 5,989.36 105.29 - 6,094.65 RECORDS MANAGEMENT -COUNTY CLERK 92,847.67 39.61 507.04 92,380.24 RECORDS MGMT & PRESERVATION 209,369.20 4,423.10 - 213,792.30 ROAD&BRIDGE GENERAL 1,518,399.75 23,753.87 - 1,542,153.62 SHERIFF FORFEITED PROPERTY 1,282.60 0.24 - 1,282.84 6MB.E PIERBOAT RAMP INSURIMAINT 50,640.67 9.29 30.77 50,619.19 CAPITAL PROJ-RB INFRASTRUCTURE 775,552.62 - 28,968.75 746,583.87 CAPITAL PROD- COUNTY ENERGY TRZ#1 344,722.85 - - 344,722.85 CAPITAL PROD -SWAN POINT PARK 5,001.90 - - 5,001.90 CAPITAL PROD- AIRPORT RUNWAY IMPROV 78,472.13 - - 78,472.13 CAPITAL PRO] -COUNTY ROAD 101 40,742.72 35,000.00 60,411.58 15,331,14 CAPITAL PROJ-EMS SUBSTATION 347,399.23 - - 347,399.23 CAPITAL PROJ-EMER COMM SYS 30,848.06 - - 30,848.06 CAPITAL PRO] - GREEN LAKE PARK 24,028.99 - 88.59 23,940.40 CAPITAL PROJ- HATERIUS PARKBOAT RAMP 21,064.00 - - 21,064.00 CAPITAL PROS -PORT ALTO FUEL BEACH -STORM REF 6,484.78 - - 6,484.78 CAPITAL PROD- IMPROVEMENT PROJECTS 322,419.08 - 7,245,00 315,174.08 CAPITAL PROJ- PORT O'CONNOR LIBRARY 1,167.00 - - 1,167.00 CAPITAL PRO]- AMC NURSING HOME UPI, PROGRAM 1,046,620.55 - - 1,046,620.55 CAPITAL PROJ- MMC BUSINESS IMPROVEMENT LOAI L500,000.00 - - 1,500.000.00 ARRESTFEES 699.30 328.82 - 1,028.12 BAIL BOND FEES (HE 1940) 1,230.00 930.00 - 2,160.00 CONSOLIDATED COURT COSTS (NEW) 6,758.88 7,729.97 - 14,488.85 DNA TESTING FUND 276.28 28.81 - 305.09 DRUG COURT PROGRAM FUND -STATE 103.65 74.41 178.06 $ 31712932.43 $ 637113.18 $ 2129321.36 $ 30220724.25 SUBTOTALS Page 1 of 3 COUNTY TREASURER'S REPORT MONTH OF: SEPTEMBER2015 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERATING FUNDS -BALANCE FORWARD $ 31,712,932.43 $ 637,113.18 $ 2,129,321.36 $ 30,220,724.25 ELECTION SERVICES CONTRACT 73,734.19 12.29 - 73,746.48 ELECTRONIC FILING FEE FUND 966.98 677.14 - 1,644.12 EMSTRAUMAFUND 186.27 161.62 - 347.89 FINES AND COURT COSTS HOLDING FUND 7,847.31 - - 7,847.31 INDIGENT CIVIL LEGAL SERVICE 274.00 254.00 - 528.00 JUDICIAL FUND (ST. COURT COSTS) 129.70 135.49 - 265.19 JUDICIAL SALARIES FUND 2,487.62 2,447.47 - 4,935.09 JUROR DONATION -HUMANE SOCIETY 12.00 12.00 - 24.00 JUROR DONATION -TX CRIME VICTIMS FUND 244.00 6.00 - 250.00 JUVENILE PROBATION RESTITUTION 420.00 55.00 - 475.00 LIBRARY GIFT AND MEMORIAL 52,527,76 114.64 - 52,642.40 MISCELLANEOUS CLEARING 16,969.41 5,430.27 12,254.27 10,145.41 REFUNDABLE DEPOSITS 2,000.00 - - 2,000.00 STATE CIVILFEE FUND 2,637.39 2,196.43 - 4,833.82 CIVIL JUSTICE DATA REPOSITORY FOND 9.17 12.21 - 21.38 JURY REIMBURSEMENT FEE 594.38 695.36 - 1,289.74 SUBTITLE C FUND 2,693.27 3,681.11 - 6,374,38 SUPP OF CRIM INDIGENT DEFENSE 288.79 406.13 - 694.92 TIME PAYMENTS 1,278.50 1,249.75 - 2,528.25 TRAFFIC LAW FAILURE TO APPEAR 970.78 813.69 - 1,784.47 UNCLAIMED PROPERTY 6,203.23 1.14 - 6,204.37 TRUANCY PREVENTION AND DIVERSION FUND 248.24 296.19 - 544.43 BOOT CAMPDJAEP 147.43 - - 147.43 JUVENILE PROBATION 132 327.05 219.28 37 615.75 94 930.58 SUBTOTALS $ 32,018,129.90 $ 655,990.39 $ 2,179,191.38 $ 30,494,928.91 TAXES INESCROW 0.00 0.00 0.00 TOTAL OPERATING FUNDS 32018129.90 655990.39 2179191.38 30494928.91 OTHERFUNDS D A FORFEITED PROPERTY FUND 32,459.63 601.20 - 33,060.83 SHERIFF NARCOTIC FORFEITURES 10,503.54 901.80 124.50 11,280.84 CERT OF OB-CRTHSE REF SERIES 2010 46,021.75 1,194.37 - 47,216.12 CERT OF OB-CRTHOUSE I&S SERIES 2012 49,007.66 1,598.60 - 50,606.26 OCEAN DRIVE IMPROVEMENTS 1.00 - - 1.00 CAL. CO. FEES & FINES TOTAL OTHER CO. FUNDS 84 805.94 92 507.99 85 573.62 91740.31 S 6 MEMORIAL. MEDICAL CENTER OPERATING 2,247,309.66 $ 1,878,568.87 $ 2,247,406.12 $ 1,878,472.41 INDIGENT HEALTHCARE 2,299.38 42,956.11 43,316.11 1,939.38 REFUND IMPREST ACCOUNT 5,061.64 0.00 0.00 5,061.64 PRIVATE WAIVER CLEARING FUND 325,069.79 0.00 0.00 325,069.79 CLINIC CONSTRUCTION SERIES 2014 1,753,780.21 241,518.00 0.00 1,995,298.21 NH ASFORD 314,341.15 524,573.93 809,439.51 29,475.57 NHBROADMOOR 631,900.48 1,757,566.53 2,352,850.84 36,516.17 NH CRESCENT 16,720.37 1,310,125.02 1,310,544.24 16,301.15 NH FORT BEND 92,072.88 498,493.14 567,493.10 23,072.92 NH SOLERA 47 714.23 975 054.60 988 051.66 34 717.17 TOTAL MEMORIAL MEDICAL CENTER FUNDS 5,436,169.79 $ 7,228,856.20 $ 8,319,101.58 4,345,924.41 DRAINAGE DISTRICTS NO.6 24,308.92 - 5,523.09 $ 18,785.83 NO.8 99,021.21 1,155.30 17.00 100,159.51 NO. 10-MAINTENANCE 135,945,11 6.34 - 135,851.45 NO. Il-MAINTENANCE/OPERATING 254,638.30 660.36 11,668.72 243,629.94 NO. 11-RESERVE 154 909.90 154 909.90 TOTAL DRAINAGE DISTRICT FUNDS 668 723.44 $ 1,822.00 $ 17 208.81 653 336.63 CALHOUN COUNTY W CID #1 OPERATING ACCOUNT 439 499.28 339.14 16 807.34 423 031.08 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE AND OPERATING 221275.81 $ 3 395.56 $ 7 306.52 $ 217 364.85 CALHOUN COUNTY FROST BANK $ 3763.87 $ 3763.87 6,769,432.19 $ 7,234,412.90 8,360,424.25 $ 5,643,420.84 TOTAL MMC, DR. DIST., NAV. DIST, WCID & FROST $ 39,010,361.61 $ 7,987,207.25 $ 10,625,313.75 $ 36,372,255.11 TOTALALLFUNDS Page 2 of 3 COUNTY TREASURER'S REPORT MONTH OF: SEPTEMBER2015 BANK RECONCILIATION LESS: CERTOFDEP/ FUND OUTSTNDGDEPI PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE OPERATING = $ 30,494,928.91 29,603,382.71 105,310.47 $ 996,856.67 OTHER D A FORFEITED PROPERTY FUND 33,060.83 - - 33,060,83 SHERIFF NARCOTIC FORFEITURES 11,280.84 - 124.50 11,405.34 CERT OF OB-CRTHSE REF SERIES 2010 47,216.12 343.15 - 46,872.97 CERT OF OB-CRTHOUSE I&S SERIES 2012 50,606.26 418.08 50,188.18 OCEAN DRIVE IMPROVEMENTS -CAP PROM 1.00 - - 1.00 CAL. CO FEES &PINES 91,740.31 24,225.66 88,222.27 155,736.92 MEMORIAL MEDICAL CENTER OPERATING # 1,878,472.41 500,250.60 41,217.81 1,419,439.62 INDIGENT HEALTHCARE 1,939.38 - 1,821.70 3,761.08 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 325,069.79 - - 325,069.79 CLINIC CONSTRUCTION SERIES 2014 1,995,298.21 - - 1,995,298.21 NH ASFORD 29,475,57 - - 29,475.57 NH BROADMOOR 36,516,17 - - 36,516.17 NH CRESCENT 16,301.15 - - 16,301.15 NHFORTBEND 23,072.92 - - 23,072.92 NH SOLERA 34,717.17 - - 34,717.17 DRAINAGE DISTRICT: NO.6 18,785.83 19.00 18,804.83 NO. S 100,159.51 17.00 100,176.51 NO. 10 MAINTENANCE 135,851.45 - 135,851.45 NO. 11 MAINTENANCEIOPERATING 243,629.94 131.66 - 243,498.28 NO. 11 RESERVE 154,909.90 - - 154,909.90 CALHOUN COUNTY W CID #1 OPERATING ACCOUNT 423,031.08 - - 423,031.08 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE/OPERATING **** 217,364.85 - - 217,364.85 CALHOUN COUNTY FROSTBANK 3,763.87 - - 3,763.87 TOTALS 36,372,255.11 30128751.86 S 236732.75 6480236.00 * CDs -OPERATING FUND $29500,000.00 $ CD's 'MMC OPERATING FUND $500,000.00 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA **** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS - Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I hereby certify that the current balances are correct to all monies that have been received by the County Treasurer as of the date of this report. j RHONDA S. 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RI LEY@CALHOUN COTX.ORG Subject: COMMISSIONERS' COURT 11/25/15 - AGENDA ITEM - SEPT 2015 REVISED Attachments: 093015.000NTY CLERK REPORT.CC112515.revised.pdf Oops discovered an error on September report so it has been corrected. Thanks! ... Calhoun{ t . I (ICTATTORNEY FEES JTY CLERK FEES FEE fRONIC FILING FEES FOR &FILINGS E'S EDUCATION FEE E'S ORDER/SIGNATURE ITT'S PEES 4L RECORDER FEE IT REFPORTER FEE LLATE FUND (TGC) FEE NOLOGYFUND ITHOUSE SECURFFY FEE :7INITIATED GUARDIANSHIP FEE RDS ARCHIVE FEE. �& ALCOHOL COURT PROGRAM FRIARY FEE RDS MANGEMENT -COUNTY COURT POLICE OFFICER FEES :OLIDATED COURT COSTS - COUNTY IOUDATED COURT COSTS - STATE 4& ALCOHOL COURT PROGRAM -COUNTY 7 & ALCOHOL COURT PROGRAM - STATE 3 ELECTRONIC FILING FEE ELECTRONIC FILING FEE CIA TRAUMA INDIGENT FEE -COUNTY INDIGENT FEE - STATE :IAL FUND COURT COSTS '.IAL SALARY FUND - COUNTY' IAL SALARY FUND -STATE IAL SALARY FUND 'IC LOCAL 4AL MARRIAGES -STATE )SE COURT COST REIMBURSEMENT FEE -COUNTY REIMBURSEMENT FEE -STATE TRAFFIC FINE - COUNTY i TRAFFIC PINE - STATE ;ENT DEFENSE FEE - COUNTY TENT DEFENSE FEE - STATE PAYMENT -COUNTY PAYMENT -STATE 'ORT.LAVACA PD EADRIFTPD "0 OPFRATINGINSF CHARGES CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION 1000.44020 1000-44030 $ 1000-44140 $ 1000-44058 $ 1000-44160 $ 1000-44180 $ ' 1000.44190 $ 1000-442SO 1000-44270 $ 2620-44030 $ 2663-44030 2670.44030 $ 2672-44030 2675-44030 2698-44030 005 2729-44034 2731-44030 $ 2738-44380 2739-10999,44030 $ 2740-45040 7020-20740 7070-20610 7070-20740 7390.20610-999 7390.20740-999 7403-999-22887 $ 7403-999-22990 7405-999-20740 7480-20610 $ 7480-20740 $ 7495-20740 7505-20610 7505.20740 7505-20740.005 $ 7538-22884 7855-20780 7855-20786 $ 7855-20788 7856-999-20740 7857-20610 7857-20740 7860-20610 7860-20740 7865.20610 7865-20740 7950-20610 7950-20740 9990-99991 9990,99992 a_ 352.00 $ 334,18 $ 10,929.45 $ 225.00 22.00 26.00 $ - $ 2,00 $ 24.00 $ 20.00 6.00 $ - $ 26.00 150.00 $ 176,19 $ - $ 125.00 $ 20.47 105.00 $ 60.00 40.00 $ 20.00 $ 33,39 40.00 $ 25.07 $ 406.00 $ 20.00 $ 80,00 $ 3,895.00 $ 89.76 $ 200.00 245.00 $ 140.00 $ 20.89 80.00 $ 187.97 $ 3,945.00 $ 40,00 $ 1,517.20 $ 1.00 $ 05.03 $ 580.38 $ 17.95 $ 71.78 230.00 $ 100.00 $ 41.75 $ 137.68 4.00 $ 2,00 76.00 $ 38.00 1 $ 126.31 $ 5.03 $ 46.12 294.00 $ - $ 168,00 $ 7.24 $ 73.80 280.00 $ 160,00 $ 510.00 $ 0.44 $ 3.35 9 $ 30.06 ) $ 3.62 S $ 08.72 9 $ 1.67 9 $ 15.03 $ $ 91.91 9 $ 91.91 9 TOTAL FUNDS COLLECTED __$ ___ 27,231.75 FUNDS HELD IN ESCROW: $ (08.00) AMOUNT DUE TO TREASURER: ;'$ TOTAL FUNDS COLLECTED $,, ,...27I143,31;-:. AMOUNT DUE TO OTHERS: $ 11,840.63 22.00 62.00 20,00 32.00 451.19 26.47 166.00 60.00 33.39 49t07 80.00 3,896.00 89.76 200.00 385.00 20.89 4,262.97 1,517.20 1.60 66.03 580.38 17,95 71.78 330.00 41.75 '137,58 6.00 114.00 125.31 6.03 46.12 462.00 7.24 73.80 440,00 510.00 0.44 3.35 30.06 3.62 68.72 1,07 15.03 91.91 UADAEPORTS\WNIHLYtAUDITOR AND TREASUER REPORT612016.0W016.TREASURER REPORTS I OF 2 CALHOUN COUNTY CLERIC MONTHLY REPORT RECAPITUATION SEPTEMBER'2015 CASH ON HAND, TRUST FUND BEGINNING BOOK BALANCE 01/2.015 a. $ 401381.61 FUND RECEIVED $ - DISBURSEMENTS $ 1500.00) ENDING BOOK BALANCE 9/30/2015 $ 45,881.61 BANK RECONCILIATION TRUST FUND ENDING BANK BALANCE 9130/2015. li $ 45,882.51 OUTSTANDING DEPOSITS" $ - OUTSTANDING CHECKS" $ (0.90) RECONCILED BANK BALANCE 9/30/2015 $ 45,881.61 "see attached CERTIFICATES OF DEPOSITS HELD IN TRUST - IDC BANK CO'S Data Issued Balance Purchases Withdrawals Balance 0/31/2016 09/30/15 74925 $ 1,846.53 $ 1,846.63 49466 $19,642.10 $ 19,042.10 50782 1/15/2015 $ 9,378.58 $ 9,378.68& 50790 1/16/2016 $ 9;378.58 $ 9,378,68 50804 1/15/2015 $ 9,378.58 $ 9,378.58 50863 2/2/2015 $ 3,500.00 $ 3,500.00 50871 2/2/2016 $ 3,600.00 $ 3,500.00 51134 5/28f2015 $ 38,658.20 $ $ $ 38,658.20 TOTALS; $95,182.57 $ \\\ Submitted by: Anna M Goodman, County Clerk U:1RREPORTSIMONTHI-MUDD OR AND TREASUER NEPORTS12015.09MI5.TREASURER REPORTS 2 OF 2 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION RICTATFORNEY FEES 1000-44020 $ 402.16 $ 402.16 NTY CLERK FEES 1000A4030 $ 311,00 $ 643.69 $ 11,769.65 $ 166.00 $ 12.890.24 TRONIC FILING FEES FOR E-FILINGS 100044058 $ 40.00 $ - $ 4.00 $ 22.00 $ 66.00 WS EDUCATION FEE 100044160 $ - $ 15.00 $ 15.00 WS ORDER/SIGNATURE 1000A4180 $ 6.00 $ - $ 18.00 $ 24.00 UFF'S FEES 1000-44190 $ - $ 207.85 $ - $ 50.00 $ 267.85 AL RECORDER FEE 100044250 $ 3.76 $ 3.76 RT REFPORTER FEE 1000-44270 $ 105.00 $ 45.00 $ 160.00 iLIATE FUND (TO C) FEE 2620-44030 $ 36.00 $ 16.00 $ 60.00 INOLOGYFUND 2663A4030 $ 64.34 $ 64.34 RTHOUSE SECURITY FEE 2670-44030 $ 35.00 $ 48.26 $ 403.00 $ 16.00 $ 601.26 RT INITIATED GUARDIANSHIP FEE 2672-44030 $ 60.00 $ 60.00 IRDS ARCHIVE FEE 2675-44030 $ 3,890.00 $ 3,890.00 3& ALCOHOL COURT PROG RAM - 2698-44030-005 $ 76.04 $ 76.04 FRIAL DIVERSON AG REEMENT 2729-44034 $ 2,100.00 $ 2.100.00 LIBARYFEE 2731-44030 $ 245.00 $ 105.00 $ 350.00 IRDSMANAGEMENT FEE -CO CLK 2738-04380 $ 40.22 $ 40.22 IRDS MANGEMENT 2739-10899,44030 $ 70.00 $ 361.93 $ 3,920.00 $ 30.00 $ 4,381,93 i- COUNTY COURT 2740-45040 $ 1.489.00 $ 1,489.00 E POLICE OFFICER FEES 7020-20740 $ 2.51 $ 2.51 cOLIDATED COURT COSTS - COUNTY 7070-20610 $. 99.12 $ 99.12 ;OLIDATED COURT COSTS -STATE 7070-20740 $ 890.80 $ 890.80 S& ALCOHOL COURT PROG RAM -COUNTY 7390-20610-999 $ 16.21 $ 16.21 38$ ALCOHOL COURT PROS RAM -STATE 7390-20740'999 $ 60.83 $ 60.83 E ELECTRONIC FILING FEE 7403-999-22887 $ 210.00 $ 90.00 $ 300.00 E ELECTRONIC FILING FEE OR 7403-999-22990 $ 80.43 $ 80.43 TRAUMA 7405-999-20740 $ 52.60 $ 52.50 INDIGENT FEE -COUNTY 7480-20610 $ 3.50 $ 1.50 $ 6.00 INDIGENTFEE-STATE 7480-20740 $ 66.50 $ 28.60 $ 95.00 :JAL FUND COURT COSTS 7495-20740 $ 241.29 $ 241.29 :IALSALARY FUND -COUNTY 7505-20610 $ 9.64 $ 9.64 3ALSALARY FUND -STATE 7505-20740 $ 86.89 $ 86.89 1ALSALARY FUND 7505-20740-005 $ 294.00 $ - $ 126.00 $ 420.00 FIC LOCAL 7538-22884 $ 26.16 $ 25.16 1-STATE 7855-20780 $ VAG $ 57.60 3MAL MARRIAGES -STATE 7855-20782 $ 26.00 $ 26.00 :IALFEE 7855-2078G $ 280.00 $ 120.00 $ 400.00 1AL MARRIAGES -STATE 7855-20788 $ 480.00 $ 480.00 )SECOURTCOST 7856-999-20740 $ 0.91 $ 0.91 REIMBURSEMENT FEE -COUNTY 7857-20610 $ 6.43 $ 6.43 REIMBURSEMENT FEE -STATE 7857-20740 $ 67.89 $ 57.89 'TRAFFIC FINE -COUNTY 7860-20610 $ 12.58 $ 12.58 -TRAFFIC FINE -STATE 7860.20740 $ 238.98 $ 238.90 ;ENT DEFENSE FEE -COUNTY 7865-20610 $ 3.23 $ 3.23 ;ENT DEFENSE FEE -STATE 7865-20740 $ 28.97 $ 28.97 PAYMENT -COUNTY 7950-20610 $ 88.57 $ 88.57 PAYMENT -STATE 7950-20740 $ 88.57 $ 88.57 'ORTLAVACAPD '9990.99991 $ -- 19.28 $ 19.28. IEADRIFT PD 9990.99992 $ - 1.96 ` $ 1.967. TOTAL FUNDS COLLECTED $ 30,706.15 FUNDS HELD IN ESCROW: $ (32.00) AMOUNT DUE TO TREASURER: -:$ TOTAL FUNDS COLLECTED:. $. 30674.15 AMOUNT DUE TO OTHERS: $ U:10.REPORTS=NTHLYAU0ITO9 ANO TREASUER RWORTM2015.103115.TREASURER REPORTS i OF2 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION OCTOBER Z015 CASH ON HAND, TRUST FUND BEGINNING BOOK BALANCE 9/30/201S $ 45,881.61 FUND RECEIVED $ - DISBURSEMENTS $ (35,683.23) ENDING BOOK BALANCE 10/31/2015 $ 10,280.38 BANK RECONCILIATION TRUST FUND ENDING BANK BALANCE 10/31/2015 OUTSTANDING DEPOSITS" OUTSTANDING CHECKS" RECONCILED BANK BALANCE 10/31/2015 "see attached $ 10,299.28 $ (0.90) $ 10,298.38 CERTIFICATES OF DEPOSITS H ELD IN TRUST • IBC BANK CD'S : Date Issued Balance Purchases 1WIthdrawals Balance 913012016 10131/15 74926 $ 1.846.63 $ 1,846.63 49466 $ 19,642AO $ 19,642.10 50782 1/15/2015 $ 9,378.68 $ 9.378.58 50790 1/15/2015 $ 9.378.68 $ 9,378.58 50804 1/16/2016 $ 9,370.68 $ 9,378.68 60863 2/212016 $ 3,600.00 $ 3,500.00 50871 2/2/2016 $ 3,600.00 $ 3,500.00 51134 6/28/2016 1 $ 38.668.20 $ $ $ 38,558.20 TOTALS: $ 95.182.57 $ $ $ 95,182.57 (*na /�l. hia !tllgll- Submitted by: Anna M Goodman, County Clerk WeREPORTSIMONTHUMUDITOR AND TREASUER REPORTS@m5.1033115.TREASURER REPORTS 20F2 ENTER COURT NAME: JUSTICE OF PEACE NO. 1 ENTER MONTH OF REPORT OCTOBER ENTER YEAR OF REPORT 2015 WDE"e AMOUNI CASH BONDS 0.00. 12/8/2014 ADMINISTRATION FEE -ADMF : -0.00 BREATH ALCOHOL TESTING - BAT 0.00 CONSOLIDATED COURT COSTS -CCC 1,561.23 COURTHOUSE SECURITY CHS 156.10 CJP 0.00 CIVIL JUSTICE DATA REPOSITORY FEE -CJDR 2.61 CORRECTIONAL MANAGEMENT INSTITUTE CMI : ':0.00 CR '.0.00 CHILD ':SAFETY -CS 0.00. CHILD SEATBELT FEE CSBF 0.00. CRIME VICTIMS COMPENSATION CVC '0.00 OPSC1PAILURE TO APPEAR -OMNI-DPSC 159.18 ELECTRONIC FILING FEE EEF 0.00 FUGITIVE APPREHENSION - FA. 0.0D. I GENERAL REVENUE -GR O.OD. '. CRIM- IND LEGAL SVCS SUPPORT -IDFi 78.08.' JUVENILE CRIME & DELINQUENCY -JCD 0.00. JUVENILE CASE MANAGER: FUND -JCMF 23.05 JUSTICE COURT PERSONNEL TRAINING -JCPT 0.00 JUSTICE COURT SECURITY FUND - JCSF : 0.00 JUROR SERVICE FEE -JSF 153.10 'LOCAL ARREST FEES -LAP 72.16 LEW 0.00 LEDA 0.001 LEOC 0.00. OCL : 0.00. PARKS & WILDLIFE ARREST FEES PWAF `. 5.89 STATE ARREST FEES SAF'r 117.09 SCHOOL CROSSING/CHILD SAFETY FEE - $OF 0.00 SUBTITLEC-SUBC 679.89. TABC ARREST FEES - TAF 0.00. ' ! TECHNOLOGY FUND TF 156.10. TRAFFIC -TFC 68.01' TIME PAYMENT, TIME 306.57 TRUANCY PREVENTION/DIVERSK)N (FUND -TPDF 68.02 LOCAL & STATE WARRANT FEES - WRNT ti 427.29 COLLECTION SERVICE FEE MVBA- CSRV 801.39. DEFENSIVE DRIVING COURSE DDC :. 63.20. - DEFERRED FEE DFF £ 64,90: ' DRIVING EXAM FEE- PROV DL 0.00. FILING FEE -FFEE 100.00 FILING. FEE SMALL CLAIMS -FFSC 0.00 JURY FEE -JF 0.00. ' COPIEWCERTIFED COPIES -CC 0.00 INDIGENT FEE -ICIFF or INDF "24.00 JUDGE PAY RAISE FEE - JPAY :: 238.34 SERVICE FEE -SFEE I' 300.00: OUT -OF -COUNTY SERVICE FEE L. 0.00 ELECTRONIC FILING FEE- EEF CV 40.00: EXPUNGEMENT FEE -EXPG. 0.00. (EXPIRED RENEWAL -EXPR 0.00. ABSTRACT OF JUDGEMENT -AOJ 0.00: ALL WRITS - WOP 1 WOE IWOG : 150.00 DPS FTA FINE - DPSF :: 0.00: LOCAL FINES - FINE `. 3,548.40 LICENSE & WEIGHT FEES -LWIF 0.00 PARKS &WILDLIFE FINES -PWF- 234.00. -SEATSELTIONREST,RAINED CHILI) FINE - SEAT : 000 • OVERPAYMENT ($10 & OVER) - OVER 0.00, * OVERPAYMENT (LESS THAN $10) - OVER 0.00 RESTITUTION - REST 0.00. PARKS `,4WILDLIFE-WATERSAFETY FINES-WSF' 70.00. MARINE SAFETY PARKS & WILDLIFE -MSO 0.00 TOTAL ACTUAL MONEY RECEIVED :: $9,668.60 TYPE: AMOUNT^ TOTAL WARRANT FEES. 427.29 I ENTER LOCAL WARRANT FEES 300.17 RECORDON TOTAL PAGE OF HILLCOUNTRY SOFTWARE MO. REPORT STATE WARRANT FEES $127.1 I RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT DUE TO OTHERS: AMOUNT -. DUE TO CCISD-50% Q(Fine 00 JV Qe3e3 0:00. PLFASEINCLUDE D.R. REQUESTING DISBURSEMENT DUE TO DA RESTITUTION FUND 0.00: PLEASE INCLUDE D.R. REQUESDNG DISBURSEMENT REFUND OF OVERPAYMENTS 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT OUT-OFCOUNTY SERVICE FEE 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT CASH BONDS 0.00. PLEASEINCLUOE D.R REQUESTING DISBURSEMENTQF REQUIRED) TOTAL DUE TO OTHERS :: $0,00 € TREASURERS RECEIPTS FOR MONTH: AMOUNT' CA H. CHECKS, M.O,s&CREDIT CARDS -$9,668.60 Calculate from ACTUAL Treasurers Receipts i. TOTAL TREAS. RECEIPTS 9,668,60 I MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 11/3/2015 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: OCTOBER YEAR OF REPORT: 2015 ACCOUNTNUMBER ACCOUNTNAME AMOUNT CR 1000-001-45011 FINES 3,594.00 CR 1000-001-44190 SHERIFF'S FEES 572.41 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 63.20 CHILD SAFETY 0.00 TRAFFIC 68.01 ADMINISTRATIVE FEES 64.90 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 196.11 CR 1000-001-44010 CONSTABLE FEES -SERVICE 450.00 CR 1000-001-44061 JP FILING FEES 100.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 801.39 TOTAL FINES, ADMIN. FEES & DUE TO STATE $5,713.91 CR 2670-001-44061 COURTHOUSE SECURITY FUND $117.08 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $39.03 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $166.10 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $23.05 STATE ARREST FEES DPS FEES 48.84 P&W FEES 1.18 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 60.02 CR 7070-999-20610 CCC-GENERAL FUND 156.12 CR 7070-999-20740 CCC-STATE 1,405.11 DR 7070-999-10010 1,561.23 CR 7860-999-20610 STF/SUBC-GENERAL FUND 33.99 CR 7860-999-20740 STF/SUBC-STATE 645.90 DR 7860-999-10010 679.89 CR 7950-999-20610 TP-GENERAL FUND 153.29 CR 7950-999-20740 TP-STATE 153.28 DR 7950-999-10010 306.57 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.20 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 22.80 DR 7480-999-10010 24.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 11/3/2015 CR 7865-999-20610 CR 7865-999-20740 CR 7970-999-20610 CR 7970-999-20740 CR 7505-999-20610 CR 7505-999-20740 CR 7857-999-20610 CR 7857-999-20740 CR 7856-999-20610 CR 7856-999-20740 7998-999-20740 7403-999-22889 0.00 0.00 0.00 0.00 0.00 198.90 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: OCTOBER YEAR OF REPORT: 2015 CRIM-SUPP OF IND LEG SVCS-GEN FUND 7.81 CRIM-SUPP OF IND LEG SVCS-STATE 70.27 DR 7865-999-10010 78.08 TL/FTA-GENERAL FUND 53.06 TL/FTA-STATE 106.12 DR 7970-999-10010 159.18 JPAY- GENERAL FUND 23.83 JPAY - STATE 214.51 DR 7505-999-10010 238.34 JURY REIMB. FUND- GEN. FUND 15.31 JURY REIMB. FUND- STATE 137.79 DR 7857-999-10010 153.10 CIVIL JUSTICE DATA REPOS: GEN FUND 0.26 CIVIL JUSTICE DATA REPOS.- STATE 2.35 DR 7856-999-10010 2.61 TRUANCY PREVENT/DIV FUND - STATE 68.02 DR 7998-999-10010 68.02 ELECTRONIC FILING FEE - CV STATE 40.00 DR 7403-999-22889 40.00 TOTAL (Distrib Req to OperAcct) $9,410.20 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT -OF -COUNTY SERVICE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES 59.50 TOTAL DUE TO OTHERS $258.40 TOTAL COLLECTED -ALL FUNDS $9,668.60 LESS: TOTAL TREASUER'S RECEIPTS $9,668.60 OVER/(SHORT) $0.00 Page 2 of 2 APPROVAL OF PAYROLL: N/A APPROVAL OF BILLS: Commissioner Fritsch made a motion to approve Memorial Medical Center Payables and Payroll in the amount of $2,496,903.67, Inter -Government Transfers in the amount of $480,433.19, for a Sub Total of Disbursements in the amount of $2,977,336.86, Nursing Home UPL Expenses in the amount of $2,496,003.11, Indigent Healthcare Fund Expenses in the amount of $71,151.80 for a Grand Total Disbursements Approved in the amount of $5,544,491.77. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Commissioner Fritsch made a motion to approve County bills in the amount of $810,697.34, Calhoun County Indigent Health Care A/P in the amount of $71,151.80, total transfer between funds in the amount of $71,151.80, for a Total Amount for Approval of $881,849.14. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- November 24, 2015 PAYABLES AND PAYROLL 10/6/2015 McKesson Drugs $ 1,896.66 10/7/2015 Weekly Payables 98,906.59 10/7/2015 Patient Refunds 11,950.74 10/8/2015 Payroll Taxes 1,521.25 10/8/2015 Payroll 263,135.58 10/14/2015 McKesson Drugs 3,360.07 10/14/2015 Payroll Taxes 94,930.76 10/14/2015 Weekly Payables 337,495.26 10/15/2015 TCDRS 113,252.85 10/15/2015 MMC Clinic Const./Furniture 66,864.83 10/20/2015 Returned Check 64.74 10/20/2015 McKesson Drugs 1,900.53 10/21/2015 Weekly Payables 230,160.41 10/22/2015 Payroll 264,620.68 10/22/2015 MIMIC Clinic Construction 637,359.32 10/27/2015 McKesson Drugs 991.51 10/27/2015 Weekly Payables 262,057.90 10/27/2015 Patient Refunds 3,056.14 10/28/2015 Payroll Taxes 96,790.83 10/31/2015 Monthly Electronic Transfers for Payroll Expenses(not ind above) 721.62 10/31/2015 Monthly Electronic Transfers for Operating Expenses 5,865.40 Total Payables and Payroll $ 2,496,903.67 INTER -GOVERNMENT TRANSFERS Inter -Government Transfer for October 7, 2015 480,433.19 Total Inter -Government Transfers $ 480,433.19 INTRA-ACCOUNT TRANSFERS From Operating to Private Waiver Clearing Fund - From Private Waiver Clearing Fund to Operating Total Intra-Account Transfers $ SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS $ 2,977,336.86' NURSING HOME UPL EXPENSES $' 2,496,003.11 NURSING HOME INTER -GOVERNMENT TRANSFER FOR October 2015 $ INDIGENT HEALTHCARE FUND EXPENSES $ 71,151.80 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----November 24, 2015 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Community Pathology Associates 76.72 William J. Crowley D.O. 2,314.97 Michelle M. Cummins MD 186.81 HEB Pharmacy (Medlmpact Healthcare Systems, Inc) 895.30 Haresh Kumar MD 46.73 Memorial Medical Center (Phys Fees $0.00, IP $27969.341 OP $25978.68/ ER $1053.66) 55,001.68 Memorial Medical Clinic 1,174.25 Port Lavaca Clinic Assoc 1,792.58 Radiology Unlimited PA 521.78 Regional Employee Assistance 430.01 Victoria Eye Center 126.44 Victoria Professional Medical 185.02 SUBTOTAL 62,752.29 Memorial Medical Center (Indigent Healthcare Payroll and Expenses) 8,979.51 SUBTOTAL 71,731.80 Less: Co -Pays collected in October 2015 (580.00) November 24, 2015 2015 APPROVAL LIST - 2015 BUDGET 32 COMMISSIONERS COURT MEETING OF 11/24/15 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 31 $ 364,943.30 ELECTION PAYROLL FOR NOVEMBER 3, 2015 ELECTION P/R FICA P/R $ 41,919.24 MEDICARE P/R $ 9,973.32 FWH P/R $ 34,910.67 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 2,855.48 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,356.92 PRINCIPAL FINANCIAL GROUP P/R $ 3,027.87 RELIANCE STANDARD LIFE P/R $ 3,154.64 SOCIAL SECURITY ADMINISTRATION P/R $ 163.20 TEXAS ASSOCIATION OF COUNTIES HEBP P/R $ 189,908.89 TMPA P/R $ 280.00 TRUSTMARK P/R $ 3,405.94 UNITED WAY OF CALIIOUN COUNTY P/R $ 10.00 WILLIAM E. HEITKAMP, TRUSTEE P/R $ 347.67 AT&T A/P $ 50.19 AT&T MOBILITY A/P $ 2,352.22 CABLE ONE AT $ 1,274.58 CARDMEMBER SERVICE - SHERIFF/JAIL A/P $ 3,194.95 CARDMEMBER SERVICE - COUNTY AT $ 3,678.79 CENTERPOINT ENERGY AT $ 1,901.29 CONSTELLATION NEW ENERGY A/P $ 28,177.12 CPL RETAIL ENERGY A/P $ 87,74 REPUBLIC SERVICES #847 A/P $ 1,550.81 TEXAS BURNER & BOILER SERVICES A/P $ 34,500.00 TISD, INC A/P $ 619.92 VERIZON SOUTHWEST A/P $ 1,675.89 VULCAN CONST. MATERIALS A/P $ 75,376.70 TOTAL VENDOR DISBURSEMENTS: $ 810,697.34 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 71,151.80 TOTAL TRANSFERS BETWEEN FUNDS: $ 71,151.80 TOTAL AMOUNT FOR APPROVAL: $ 881,849.14 ACCEPT DONATIONS TO CALHOUN COUNTY: N/A TRANSFER A 36" X 60" WOODEN TABLE (ASSET NO. 650-0010) FROM THE CALHOUN COUNTY LIBRARY INVENTORY TO THE CALHOUN COUNTY E911 DISTRICT ACCORDING TO LGC 263.152: Commissioner Lyssy made a motion to transfer a 36" x 60" wooden table (Asset No. 650-0010) from the Calhoun County Library inventory to the Calhoun County E911 District according to LGC 263,152. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Noemi Cruz <ncruz@cclibrary.org> Sent: Thursday, November 19, 2015 5:17 PM To: 'Susan Riley' Subject: Agenda item Hi Susan, Please add the following to the next Commissioners' Court meeting: - Transfer a 36' x 60' wooden table (asset number 650-0010) from the Library Inventory to the Calhoun County E911 District according to LGC 263.152 Thankyou Noemi Cruz, Library Director Calhoun County Public Library 200 W. Mahan Port Lavaca, TX 77979 Phone 361.552.7250 ext. 23 Fax 361.552.4926 Email ncruz@cclibrary.org Web wwwdib .crarv.om DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE FOLLOWING COUNTY OFFICES AS WASTE AND AUTHORIZE DISPOSAL OF SAME (SEE LISTS): 1. CALHOUN COUNTY CLERK 2. JUSTICE OF THE PEACE PRECINCT #3 Commissioner Lyssy made a motion to declare certain items of County property in the following County offices as waste and authorize disposal of same (see lists): 1. Calhoun County Clerk 2. Justice of the Peace Precinct #3 Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Anna Goodman <anna.goodman@calhouncotx.org> Sent: Friday, November 13, 2015 12:29 PM To: S USAN. RI LEY@CALHOU NCOTX.ORG Subject: COMMISSIONERS' COURT 11/24l15-AGENDA ITEMS Attachments: CC.112415.WASTE.pdf; CC.112415.SURPLUS SALVAGE ITEMS.pdf Can I add the following to the agenda please? • Waste/Disposal Items Thanks!! Anna Goodman Calhoun County Clerk 361-553-4416/Fax 361,-553-4420 Inventory Number Description Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: Calhoun County Clerk Requested By: Anna M Goodman Commissioners' Court: 1112412015 Serial No. Reason for Waste/Disposal N/A D6 Black Office Chair Broken to EW) N/A D7 HP Invent Computer (SN on box) w/mouse and keyboard — No brand name on computer MXM61102SC Not Working N/A D8 HP Invent Computer (SN on box) — No brand name on computer MXM61102S9 Not Working N/A D9 HP Invent Computer (SN on box) — No brand name on computer MXM61102S1 Not Working N/A D10 HP xw4600 Workstation 2UA9320TZM Not Working N/A Dl l HP xw4600 Workstation 2UA9320TZY Not Working N/A D12 Kodak i40 Scanner 4322-5798 Not Working N/A D13 HP Compaq MXL6090FWZ Not Working N/A D14 HP Compaq MXL6090FVS Not Working N/A D 15 Computer —Unknown Brand — Acer CD No SN on housing Not Working - obsolete N/A D 16 HP Photosmart C3140 All -In -One CN6CNC406B Not Working N/A D17 Computer— Unknown Brand 0405I4928 Not Working - obsolete N/A D18 HP C6455A Deskjet 990cxi MY23LIC03N Leaking ink 5/26/15 ll:\Agoodman\AGENDA ITEMS\Waste Declaration Form.112415.Doc Page 1 Susan Riley From: Neil Fritsch <neil.fritsch@calhouncotx.org> Sent: Tuesday, November 17, 2015 9:33 AM To: Judge Mike Pfeifer; Susan Riley Cc: janie.delgado@calhouncotx.org;'Tanya Dimak'; Tess Gossett Subject: FW: Salvage/Surplus Request Attachments: Surplus -Salvage Request 11-17-15.pdf Judge and Susan, Please place on the next Commissioners Court agenda, November 24, 2015. Any questions, please contact me. Thank you and have a great day!! Neil E. Fritsch Commissioner Calhoun County, Precinct 3, and 2n`I Vice President, County Judges and Commissioners Association of Texas 24627 State Hwy 172 Port Lavaca, Texas 77979 361-893-5346- Office 361-893-5309-Fax neil.fritsch@calhouncotx.org From: Tanya Dimak[mailto:tanya.dimak@calhouncotx.org] Sent: Tuesday, November 17, 2015 9:04 AM To: Neil Fritsch Subject: Salvage/Surplus Request Please add this to the next Commissioners Court Agenda Thank you, Tanya D. Dimak 'justice of the Peace, (Pct. 3 P 0 (aox,542 Toint Comfort, 7X 77978 361-987-2930 .361-987-2940 far, Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: Justice of the Peace, Pct. 3 Requested By: Tanya D. Dimak Inventory Number Description Serial No. Reason for Waste Declaration HP Laser Jet P3005 Printer CNJ1F68248 Broken —Non Repairable DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE FOLLOWING COUNTY OFFICES AS SURPLUS/SALVAGE AND REMOVE FROM INVENTORY (SEE LISTS): 1. COMMISSIONER PRECINCT #2 2. CALHOUN COUNTY CLERK 3. SIX MILE VOLUNTEER FIRE DEPARTMENT 4. CALHOUN COUNTY LIBRARY S. DISTRICT CLERK Commissioner Lyssy made a motion to declare certain items of County property in the following County offices as surplus/salvage and remove from inventory (see lists): 1. Commissioner Precinct #2 2. Calhoun County Clerk 3. Six Mile Volunteer Fire Department 4. Calhoun County Library 5. District Clerk Commissioner Fritsch seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Calhoun County Commissioner, Precinct #2 5812 FM 1090 Port Lavaca, TX 77979 November 17, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: (361) 552-9656 Fax (361) 553-6664 Please place the following item on the Commissioners' Court Agenda for November 24, 2015 ® Consider and take necessary to declare equipment as Surplus/Salvage. (See list) iSinc ely, Le ure Calhoun County SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Road & Sddge Pet. 2 Requested by: Commissioner Vent Lyssy Inventory Reason for Surplus/Salvage Susan Riley From: Anna Goodman <anna.goodman@calhouncotx.org> Sent: Friday, November 13, 2015 12:29 PM To: S USAN. R I LEY@CA LHOU NCOTX.ORG Subject: COMMISSIONERS' COURT 11/24/15 -AGENDA ITEMS Attachments: CC.112415.WASTE.pdf; CC.112415.SURPLUS SALVAGE ITEMS.pdf Can I add the following to the agenda please? • Surplus/Salvage Items Thanks) I Anna 600dman Calhounr .- f..i <361-553-4420 Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Inventory Number Description Department Name: Calhoun County Clerk Requested By. Anna M Goodman Commissioners' Court., 1112412016 Serial No. Reason for Surplus Salvage N/A 11 C74 Connect Gear— 5 Port Ethernet Switch GSD05P58C2000474 Not needed N/A C75 Miscellaneous computer/power cords N/A Not needed N/A C76 Bi-Directional Auto Switch N/A Not needed N/A C77 Radio Shack Cordless Phone 06AO444124899 Not needed N/A G78 L41R2ZY-C Ask -Ron —Keep N/A C79 Ricoh Fax1700L M23-70700637 Not needed N/A C80 Canon Multi Pass F330 UKY-73267 Not needed N/A C81 Canon Staple 66100421 Not needed N/A C82 HP Keyboard 10-0316 B93ABOAVBST50F Not needed N/A C83 Logitech Bluetooth MX5000 Keyboard 02970 Not needed N/A C84 Logitech Bluetooth MX5000 Keyboard 04050 Not needed N/A C95 Logitech Bluetooth W5000 Keyboard 0007613C3b25 Not needed N/A I C86 Logitech Bluetooth NIX5000 Keyboard 03106 Not needed N/A C87 Logitech Bluetooth MX5000 Keyboard 04033 Not needed N/A C88 Logitech Bluctooth MX5000 Keboard 03099 Not needed NIA C89 Logitech Bluetooth MX5000 Kgboard 03028 Not needed N/A C90 Logitech Bluetooth MX5000 Keyboard 03745 Not needed N/A C91 Logitech BluetoothMX5000Keyboard 03037 Not needed N/A C92 HP Keyboard KB-0316 B93ABOAVBST5W2 Not needed N/A C93 HP Keyboard KB-0316 B93ABOAVBSSLLH Not needed N/A 64 Logitech Mouse LZ538A8 Not needed N/A C95 Logitech Mouse LZ534AN Not needed N/A C96 Logitech Mouse LZ532AN Not needed N/A C97 Logitech Mouse LZ541AQ Not needed N/A C98 Logitech Mouse LZ538A8 Not needed N/A C99 Logitech Mouse LZ532AN Not needed N/A C100 I Logitech Mouse LZ534AN Not needed N/A C101 Logitech Mouse LZ538A8 Not needed N/A C102 I Logitech Mouse LZ532AN Not needed U:\Agoodman\AGENDA ITEMS\Surplus-Salvage Request Form112415.Doc Page 1 Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Inventory Number Description Department Name: Calhoun County Clerk Requested By: Anna M Goodman Commissioners' Court: 1112412015 Serial No. Reason for Surplus Salvage N/A C103 I Logitech Mouse Charger LZ534AN Not Needed N/A C104 Logitech Mouse Charger N/A Not Needed N/A C105 Logitech Mouse Charger N/A Not Needed N/A C106 Logitech Mouse Charger N/A Not Needed N/A C107 Logitech Mouse Charger N/A Not Needed N/A C108 Logitech Mouse Charger N/A Not Needed N/A C109 Logitech Mouse Charger N/A Not Needed N/A C110 Logitech Mouse Charger N/A Not Needed N/A C111 Logitech Mouse Charger N/A Not Needed NIA C112 Logitech Mouse Charger N/A Not Needed N/A C113 Sharp EL-1192BL Calculator 6DO13927 Not Needed N/A C114 Logitech Mouse LZ541AQ Not Needed N/A C115 Magazine Rack N/A Not Needed 6:\Agoodman\AGENDA 1'rBMS\Surplus-Salvage Request Form.11Z415.Doc page 2 Calhoun County Commissioner, Precinct #2 5812 FM 1090 Port Lavaca, TX 77979 November 13, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: (361) 552-9656 Fax (361) 553-6664 Please place the following item on the Commissioners' Court Agenda for November 24, 2015 • Consider and take necessary to declare a 1980 Ford F250 Brush/Grass Fire Truck and 1997 Dodge 1 ton pickup as Surplus/Salvage. (See list) Sincerel'Y, 1 � Vern Lyssy VLtlj Calhoun County SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Six Mlle VFD Requested by: Commissioner Vern Lyssy Inventory Reason for SuroluslSalvaae Calhoun County Public Library System (361) 552-7323 200 W. Mahan Port Lavaca, Texas 77979 OCT 2015 — DEC 2015 I would like the following items to be declared Surplus CPU Dell Dimension 5150 CPU Dell Dimension 5150 CPU HP Workstation 4100 CPU Dell Dimension 5150 CPU Inspiron CPU Inspiron CPU Dell CPU Dell CPU Dell Opti-Plex GXI 10 CPU Dell CPU Compaq Presario Fax Machine HP 2140 Fax Machine HP 2140 Fax Machine HP 2140 Fax Machine All -In -One MX 860 Monitor Dell Monitor Acer Monitor Acer Monitor Samsung Monitor Dell Monitor Dell Monitor Dell Monitor NEC Monitor NEC Monitor Compaq CD-ROM A -Open CD-ROM Driv3 Keyboard Dell Keyboard Dell Keyboard HP Keyboard Dell Keyboard Dell Keyboard Dell Keyboard HP Keyboard Dell 00045-640-173-810 00045-640-173-811 00045-483-344-936 00045-640-173-684 00144-446-408-567 00144-446-408-569 00003-011-959-555 00045-643-005-691 217UC OC3152-70821-448-40Y6 532920H4DLYFTF CN223BN1F3 CN223BN14B CN223BNORD CE0560 CN-OPM3 72-728 72-76K-2Y6I 00501893085 9980240719 MJ17H9FLA78783D CN-09PM372-72872-76R-O VAI CN-0PM372-72872-76K-3KDI CN-OMC040-64180-5B C-16XS 69F27842TA 68F18977TA 123CJI1AA299 10790073 75051900862 371729BN2938 CN-07N242-71616-468-1 ALU BC2AAOGVBX03QD CN-07N242-71616-468-OX 1 I TH-025P GG-37171-215-3310 B93ABOLVBTLPZK BC2AAOOVBX04YG CN-07N242-71616-468-1 AJY 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 1 1 2 2 1 1 1 1 1 2 1 1 2 1 1 1 1 1 1 1 1 8 1 1 1 1 Keyboard E Machine Keyboard Dell Keyboard Logitech Keyboard Dell Keyboard E Machine Keyboard Dell Keyboard HP Keyboard Dell Keyboard Compaq Keyboard Key Tronic HP Printer Lexmark Color Jet Printer Lexmark Color Jet Printer HP LaserJet Printer 4050 HP LaserJet Printer 2100 HP OfficeJet 6310 All -In -One Magnifier Machine Vantage CCD VCR Player Panasonic Mouse Logitech Mouse HP Mouse Microsoft Boston Pencil Sharpener Brown Office Chairs Gray Office Chairs Green Office Chair Maroon Office Chair Red Office Chair Gray Typing Table Black Typing Table Caller ID Telephone Yellow Table 6' Blue Table 6' Brown Table 8' Gold Bookcase Blue Lawn Chair Brown Card Table VHS Black Suitcase Blue Skymaster Suitcase Green Suitcase Red Suitcase CD Storage Rack Master Locks Picture Fujifilm DX-7 Digital Camera Kodak Easy Care Camera CX6330 Sharp Cassette Recorder 07H43003014D CN-07N242-71616-462-OQOP SC5301N CN-07N242-71616-468-OX88 KBP520P03490601557K701 CN-07N242-71616-468-1 AMY B93ABOAS9TJHF1 CN-07N242-3 8 842-350-6D52 B46240AGMOAZA J9803266405 VND3C36304 01520528336 0150529527 USCD002538 USGR049951 CN83KFV163 ER9306-162 K4SA40749 900336013 Gray CD Holders 2 Drawer Brown VHS Holder Wire Basket White 2 Drawer File Black Staplers Silver Rapid Stapler Stanley Bostitch Stapler Mutual 50 Hole Punch Black Tape Dispenser Canon Adding Machine P23-DH Susan Riley From: Anna Kabela <anna.kabela@calhouncotx.org> Sent: Wednesday, November 18, 2015 4:21 PM To: susan.riley@calhouncotx.org Subject: SURPLUS Attachments: SURPLUS.pdf Hello Susan, Pam is requesting that her Surplus/Salvage Declaration Request Form be placed on the Commissioners' Court agenda. Thank you, and if you need additional info from us, please let us know. ►_�, Calhoun County, Texas AKENnEa SURPLUS/SALVAGE DECLARATION REQUEST FORM DepartmentName: Requested By: PaA— `ha ve Reason for Surplus/Salvage Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Requested By: BUDGET ADJUSTMENTS: Commissioner Finster made a motion to approve budget adjustments. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. b Z Z c o c c w o c w W O C Cv � N z = W EMS 5 w c =_n = W O Ef. =0 w O puQJo = Z g M F u] Z = Z =W N oc W A =C s N 0 0. =W m 0 W EH EA = � W m z = W V H Z 2 W CL W LU _ lu O =Z Z Z Z � F -Z j W _F m F 00 e =Z =_Q Cs rn rn `M C�C yr °� = Z LL. a Z =_ J UW. 0 O Uj to O =W Z o K O 6p0 __Z w =W C EL _ _� = Z w F [IfO W W =� e �n o �d ? 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