2016-02-25Regular 2016 Term
THE STATE OF TEXAS §
COUNTY OF CALHOUN §
Held February 25, 2016
BE IT REMEMBERED, that on this 25th day of February, A.D., 2016 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this
date the following members of the Court, to -wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil Fritsch
Kenneth W. Finster
Anna Goodman
Josie Sampson
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
County Clerk
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag.
APPROVE MINUTES OF FEBRUARY 11, 2016 MEETING:
Commissioner Lyssy made a motion to approve Minutes of February 11, 2016 meeting.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Regular 2016 Term
THE STATE OF TEXAS §
COUNTY OF CALHOUN §
Held February 11, 2016
BE IT REMEMBERED, that on this 11th day of February, A.D., 2016 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this
date the following members of the Court, to -wit:
Michael J. Pfeifer
Roger C. Gaivan
Vern Lyssy
Neil Fritsch
Kenneth W. Finster
Anna Goodman
Josie Sampson
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
County Clerk
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Gaivan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag.
PRELIMINARY PLAT OF KOINONIA POINT RESUBDIVISION NO. 1:
Terry Ruddick of Urban Engineering addressed the Court and stated the plat is re-establishing the line between
Lots 11 and 12 to change access to the canal.
Commissioner Finster made a motion to approve the preliminary plat of Koinonia Point Resubdivision No. 1.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
February 10, 2016
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioners' Court Agenda February 25, 2016.
• Discuss and take necessary action to approve the Preliminary Plat of Koinonia Point
Resubdivision No. 1.
Sincerely,
4u d U/ JiirQVV
Kenneth W. Finster
KWF/at
P.O. Box 177 — Seadrift, Texas 77983 — email: ktinster@calhouncotx.org — (361) 785-3141 — Fax (361) 785-5602
DESIGNATION OF AGENT
Urban Surveying, Inc.
2004 N. Commerce St.
Victoria, Texas 77901-5510
Phone: (361) 578-9837
Fax: (361) 576-9924
Project: Koinonia Point Resubdivision
Property Address: I(oinouia Court
Legal Description: Koinonia Point, Lots 11 and 12, Block 1
This form designates Urban Surveying, Inc. as my/our duly authorized agent, to act on my/our behalf in matters
concerning Calhoun County's review process for platting and variance(s) of the property described above.
OW)NEER%(S):
Signayire
Mike Balloun
Printed or typed name
Notary Statement: ��ff
Sworn to and Subscribed before me this the /)- day of
Notary Signature
V106ETA M. MULCAHY
a n Notary Public, State of Texas
�*
Comm. Expires 12-27-2017
Notary ID 126741f08
Date
Notary Public in and for 1 Crw�.w
My Commission expires:
vlD - M,
Printed or typed name
(Repeat Signature Block and Notary Statement for each.Owner)
2l) 1(P
I, the undersigned Agent, understand and accept by authority and responsibility to act as the legally authorized
Agent n behalf oft wner(s) of the property described above, in matters concerning the said property.
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CLOSE OLD SEADRIFT ROAD BEGINNING FEBRUARY 29, 2016 FOR BRIDGE REPAIR:
Commissioner Finster made a motion to close Old Seadrift Road beginning February 29, 2016 until completion of
bridge repair.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
February 10, 2016
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioners' Court Agenda February 25, 2016.
m Discuss and take necessary action to close Old Seadrift Road starting February 29, 2016
for bridge repair.
Sincerely,
Kenneth W. Finster
KWF/at
P.O. Box 177 — Scadrltt, Texas 77983 — cmaih (361) 785-3141 — Fax (361) 785-5602
ACCEPT THE VALUE OF $11,507 CONSTRUCTION IN PROGRESS DONATED BY FRIENDS OF PORT
O'CONNOR LIBRARY AS OF DECEMBER 31, 2015:
Commissioner Finster made a motion to accept the value of $11,507 construction in progress donated by
Friends of Port O'Connor Library as of December 31, 2015.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
February 10, 2016
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Please place the following item on the Commissioners' Court Agenda February 25, 2016.
e Discuss and take necessary action to accept the value of $11,507 construction in progress
donated by Friends of Port O'Connor Library as of December 31, 2015.
Sincerely,
�SertL�ltFc%n�fv
Kenneth W. Finster
KWF/at
P.O. Box 177 - Seadrid, Texas 77983 - email: kfinster@calhouncotx.org - (361) 785-3141 - Fax (361) 785-5602
Port O'Connor Library Building
Donated by Friends of Port O'Connor Library
Total Project To 12/31/2015
2015
In -Kind Donations
(Note B)
Survey of property
$
2,600.00
Concept design
$
9,007.00
Total In -Kind
$
11,507.00
Grand Total
$
11,507.00
MASTER SERVICES AGREEMENT BETWEEN CALHOUN COUNTY EMS AND PST SERVICES, INC. AND
AUTHORIZE COUNTY JUDGE TO SIGN:
Carl King, EMS Director, addressed the Court and stated this is a program that will assist in recouping funds from
Medicaid patients and the uninsured.
Commissioner Lyssy made a motion to approve the Master Services Agreement between Calhoun County EMS
and PST Services, Inc. and authorize County Judge to sign.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Riley
From:
Carl Lee King <clking@att.net>
Sent:
Monday, January 25, 2016 5:02 PM
To:
Susan Riley
Subject:
Fwd: Contract
Attachments:
Calhoun County EMS_MSA_RMS153734_Final_2016_0125_mmo.pdf, Untitled attachment 00032.htm
Susan,
Please place this contract on the court agenda for the first meeting in February. Either the Judge or myself will need to
sign the contract. Shannon has reviewed the contract and I have forwarded his response to Judge Pfeifer.
Thanks a Bunch and have a great week!!!!
Carl
Sent from my iPhone
Begin forwarded message:
From:"Michel, Tanya"<Ianya.Michel rMcKessonxcm>
Date: January 25, 2016 at 2:06:32 PM CST
To: Carl King <clking k>.att.nel>
Subject: RE: Contract
Hi, Carl.
Thank you for getting this to me so quickly. Much appreciated. Attached is the updated executable version of
the TASPP Agreement.
Once the contract has been fully executed, the invoice will be generated. We are unable to produce an invoice
prior to full execution of the contract. As soon as that has been finalized, the invoice will be created and sent
your way. Please let me know if there are any questions or if there is anything further you are needing.
Thanks again and have a terrific day!
Tanya
Tanya Michel
EMS Billing Division
(214) 310-2118 (office)
(214) 732-5128 (cell)
(214) 329-0918 (fax)
McKesson
Business Performance Services
mi w lllnkgdin.comhn/tawny-accr7
htt :/_p>, ww,Mckesson.com/bos/emslJ
From: Carl King [mailto:ciki g a( att.netl
Sent: Monday, January 25, 2016 11:11 AM
To: Michel, Tanya
Subject: Contract
Ms. Michel,
The only change that I have to the contract that you recently sent to me is located on the very
first page. Our client address should be:
705 Henry Barber Way
Port Lavaca, Texas 77979
Attention: Director of EMS
If you would please return a copy to me with this change in a pdf format, I will get it on our next
commissioners court agenda so that we can get it signed. Also, please include your invoice for
$5500.00 so I can get our purchase order processed.
Thanks,
Carl Lee King
Director of EMS
Calhoun County EMS
CONFIDENTIAL AND PROPRIETARY
MASTER SERVICES AGREEMENT
Client: Calhoun County EMS
Contract Number: RMS 153734
This MASTER SERVICES AGREEMENT (this "MA") is effective the latest date in the signature block below
(the "Effective Date') between PST Services, Inc. ("Service Provider") and Calhoun County EMS ("Client'),
consisting of the MA Terms and Conditions and all Exhibits, Schedules, and Amendments. This MA
governs all the Services described on a Service Schedule that is included in this MA during the term.
Subject to the terms and conditions of this MA, Client agrees to purchase from Service Provider, and
Service Provider agrees to provide Client with, the service(s) listed in the table below (individually, a
"Service" and collectively, the "Services"). The description of each Service provided under this MA and any
additional terms and conditions relating to such Service are set forth in the Service Schedule referenced in
the table below and attached hereto.
SERVICES
SERVICE SCHEDULE
Scope of Services —
Supplemental Payment Recovery Assistance Services
Service Schedule 1
This MA is executed by an authorized representative of each party.
CALHOUN COUNTY EMS
} r t y
By. %) i Y 'f By:
Printed Name: Michael J. Pfei of r Printed Name:
Title: County Judge Title:
Date: February 25, 2016
Tax ID: 74-6001923
Client:
705 Henry Barber Way
Port Lavaca, Texas 77979
Attention: Director of EMS
yes ® invoices sent to above address
no ❑
Date:
PST SERVICES, INC.
Service Provider:
5995 Windward Parkway
Alpharetta, Georgia 30005
Attention: President
With a copy to the General Counsel at the same
address
CONFIDENTIAL AND PROPRIETARY
MA TERMS AND CONDITIONS
Client: Calhoun County EMS
Contract Number: RMS153734
1. TERM
1.1. This MA will begin on the Effective Date and continues until termination or expiration of
each Schedule or amendment attached hereunder, unless earlier terminated as set forth
herein.
1.2. Further, this MA will remain in force so long as there is an active Service Schedule(s).
2. SERVICES
2.1. Responsibilities.
2.1.1. Service Provider will perform the Services set forth in the applicable Service
Schedule 1 on behalf of Client.
2.1.2. Service Provider agrees to perform the Services in accordance with all material
applicable laws, rules and regulations.
2.2. Operating Procedures.
2.2.1.
Client acknowledges (i) that the Services or obligations of Service Provider
hereunder may be dependent on Client providing data, information, or assistance
to Service Provider from time -to -time (collectively, "Cooperation"); and (ii) that
such Cooperation may be essential to the performance of the Services by Service
Provider. The parties agree that any delay or failure by Service Provider to provide
the Services hereunder which is caused by Client's failure to provide timely
Cooperation, as reasonably requested by Service Provider, shall not be deemed a
breach of Service Provider's performance obligations under this MA.
2.2.2.
Client acknowledges that Service Provider has every incentive to perform the
Services in a timely and proficient manner, but the timing and amount of
collections generated by the Services are subject to numerous variables beyond
Service Provider's control. Therefore, Client hereby acknowledges that such
variables are specifically excluded from Service Provider's liability under this MA.
2.2.3.
Service Provider will be the sole provider of the Services to Client.
3. PAYMENT
3.1. Fees.
Client will pay all fees in accordance with this Section and Schedule 1 attached
hereto.
3.2. Invoicing
Terms. Beginning on the Commencement Date (as defined in each Service
Schedule),
Client will pay all fees and other charges in U.S. dollars within 30 days after the
invoice
date.
3.3. Late Payments. Service Provider may charge Client interest on any overdue fees, charges,
or expenses at a rate equal to the lesser of 1.5% per month or the highest rate permitted
by law. Client will reimburse Service Provider for all reasonable costs and expenses
incurred (including reasonable attorneys' fees) in collecting any overdue amounts.
3.4. Suspension of the Services. Service Provider reserves the right to suspend performance of
the Services (i) for nonpayment of sums owed to Service Provider that are 30 days or more
past due, where such breach is not cured within ten days after notice to Client, or (ii) if
such suspension is necessary to comply with applicable law or order of any governmental
authority.
3.5. Fee Change. Either party may request a fee change in the event of a material change in
legislation, Client's business or other market conditions which result in a material change in
either the cost associated with Service Provider's provision of the Services or Service
Provider's anticipated revenues under this MA. In addition, Service Provider may request
a fee change in the event (i) Client fails to disclose to Service Provider information relating
to Client, which information, if disclosed prior to the Effective Date, would have led Service
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
Provider to propose a higher fee or (ii) any of the information provided by Client to Service
Provider upon which the assumptions set forth in any applicable Service Schedule are
based, is or becomes inaccurate. In the event either party requests a change in the Fee,
the requesting party will provide the non -requesting party with ninety (90) days' prior
written notice (the "Notice Period") of the requested change (the "Notice") and such fee
change will be effective at the end of the Notice Period. If the non -requesting party
provides the requesting party written notice during any such Notice Period that any such
fee change request is unacceptable to the non -requesting party, this MA will terminate at
the end of the Notice Period and the Fee in place at that time will remain in effect until the
end of the Workout Period, if any.
4. GENERALTERMS
4.1. Confidentiality and Proprietary Rights.
4.1.1. Use and Disclosure of Confidential Information. Each party may disclose to the
other party confidential information. Except as expressly permitted by this MA,
neither party will: (i) disclose the other party's confidential information except (a) to
its employees or contractors who have a need to know and are bound by
confidentiality terms no less restrictive than those contained in this MA, or (b) to
the extent required by law following prompt notice of such obligation to the other
party, or (ii) use the other party's confidential information for any purpose other
than performing its obligations under this MA. Client will not disclose nor cause its
employees, agents and representatives to disclose to anyone Service Provider's
business practices, trade secrets or Confidential Information, except as legally
required. Each party will use all reasonable care in handling and securing the
other party's confidential information and will employ all security measures used
for its own proprietary information of similar nature. Notwithstanding the foregoing,
Client agrees that Service Provider may de -identify Client information consistent
with the HIPAA Privacy Rule and use Client information and data from transactions
received or created by Service Provider for statistical compilations or reports,
research and for other purposes (the "Uses"). Such Uses shall be the sole and
exclusive property of Service Provider.
4.1.2. Period of Confidentiality. The restrictions on use, disclosure and reproduction of
confidential information set forth in Section 4.1, which are a "trade secret" (as that
term is defined under applicable law) will be perpetual, and with respect to other
confidential information such restrictions will remain in full force and effect during
the term of this MA and for three years following the termination of this MA.
Following the termination of this MA, each party will, upon written request, return or
destroy all of the other party's tangible confidential information in its possession
and will promptly certify in writing to the other party that it has done so.
4.1.3. Iniunctive Relief. The parties agree that the breach, or threatened breach, of any
provision of this Section 4.1 may cause irreparable harm without adequate remedy
at law. Upon any such breach or threatened breach, the breached party will be
entitled to seek injunctive relief to prevent the other party from commencing or
continuing any action constituting such breach, without having to post a bond or
other security and without having to prove the inadequacy of other available
remedies. Nothing in this Section will limit any other remedy available to either
party.
4.1.4. Retained Rights. Client's rights in the Services will be limited to those expressly
granted in this MA. Service Provider and its suppliers reserve all intellectual
property rights not expressly granted to Client. All changes, modifications,
improvements or new modules made or developed with regard to the Services,
whether or not (i) made or developed at Client's request, (ii) made or developed in
cooperation with Client, or (III) made or developed by Client, will be solely owned
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
by Service Provider or its suppliers. Service Provider retains title to all material,
originated or prepared for Client under this MA. Client is granted a license to use
such materials in accordance with this MA. For purposes of clarification, all data
used in the reports prepared by Service Provider in the performance of Services or
Client, and all rights and interests therein, shall be the sole property of Client. The
form of the reports, work product, including processes and templates used to
prepare such reports shall be the sole property of Service Provider.
4.2. Termination
4.2.1. Termination for Default. Either party may terminate this MA by providing 30 days
prior written notice of termination to the other party, if the other party (i) materially
breaches this MA and fails to remedy or commence reasonable efforts to remedy
such breach within 15 days, and materially cure within 45 days, after receiving
notice of the breach from the terminating party, (ii) materially breaches this MA in
such a way that cannot be remedied, (iii) commences dissolution proceedings or
(iv) ceases to operate in the ordinary course of business.
4.2.2. Termination for Payment Default. Service Provider may terminate this MA
immediately if Client defaults on its payment obligations under this MA and such
payment default is not cured within ten days of written notice from Service
Provider.
4.2.3. Survival of Provisions. Those provisions of this MA that, by their nature, are
intended to survive termination or expiration of this MA will remain in full force and
effect, including, without limitation, the following Sections of this MA: 3 (Payment),
4.1 (Confidentiality), 4.3 (Indemnification), 4.4 (Limitation of Liability), 4.5.3 (Books
and Records), and 4.8 — 4.24 (Governing Law — Entire Agreement).
4.3. Indemnification. Client will indemnify and hold harmless Service Provider and its affiliates,
employees and agents from and against, and at the option of Service Provider (or any of its
affiliates, employees or agents) defend against, at Client's sole expense, all claims,
liabilities, damages, losses and expenses as they are accrued, including court costs and
fees and expenses of attorneys, expert witnesses and other professionals, arising out of,
relating to or resulting from: any breach or alleged breach of any representation, warranty,
covenant or obligation of Client pertaining to the Supplemental Payment Recovery
Assistance Services, more fully described in Schedule 1 attached hereto; and any alleged
negligent act or omission or intentional misconduct of Client or Client's employees or
agents or subcontractors related to any of Client's obligations pertaining to the
Supplemental Payment Recovery Assistance Services.
4.4. Limitation of Liability.
4.4.1. Exclusion of Damages. IN NO EVENT WILL SERVICE PROVIDER BE LIABLE TO
CLIENT UNDER, IN CONNECTION WITH, OR RELATED TO THIS MA FOR ANY
SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES,
INCLUDING, BUT NOT LIMITED TO, LOST PROFITS OR LOSS OF GOODWILL,
WHETHER BASED ON BREACH OF CONTRACT, WARRANTY, TORT,
PRODUCT LIABILITY, OR OTHERWISE, AND WHETHER OR NOT SERVICE
PROVIDER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
4.4.2. Cap on Damages. IN NO EVENT SHALL SERVICE PROVIDER BE LIABLE IN
THE AGGREGATE FOR ANY CLAIMS OR DAMAGES IN AN AMOUNT
EXCEEDING THE AMOUNTS PAID BY CLIENT FOR SERVICES HEREUNDER
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS163734
DURING THE ONE (1) MONTH IMMEDIATELY PRECEDING SUCH CLAIM OR
DAMAGES.
4.4.3. Material Consideration. THE PARTIES ACKNOWLEDGE THAT THE
FOREGOING LIMITATIONS IN SECTIONS 4.4.1 AND 4.4.2 ARE A MATERIAL
CONDITION FOR THEIR ENTRY INTO THIS MA.
4.5. Audits.
4.5.1. Internal Audit by Client. Client may use its own internal resources ("Internal
Auditors') to perform audits of Service Provider's accuracy and correctness of the
accounting and internal controls performed and maintained by Service Provider.
Service Provider will provide the Internal Auditors with information that the Internal
Auditor determines to be reasonably necessary to perform and complete the audit
procedures. Client agrees that an audit conducted under this section will be
conducted at such times and in a manner that avoids undue disruption of Service
Provider's operations.
4.5.2. Third -Party Audit by Client. Client may engage, at its own expense, independent,
external, third -party auditors ("Third -Party Auditors") to perform audits of Service
Provider's accuracy and correctness of the accounting and internal control
performed and maintained by Service Provider. The Third -Party Auditors shall
execute Service Provider's "Confidentiality Agreement", substantially in the form
attached hereto as Exhibit A, prior to the start of the audit. Client agrees that an
audit conducted under this section will be conducted at such times and in a
manner that avoids undue disruption of Service Provider's operations.
4.5.3. Books and Records. If required by Section 952 of the Omnibus Reconciliation Act
of 1980, 42 U.S.C. Section 1395x(v)(1)(i) and (ii), for a period of four years after the
Services are furnished, the parties agree to make available, upon the written
request of the Secretary of Health and Human Services, the Comptroller General,
or their representatives, this MA and such books, documents, and records as may
be necessary to verify the nature and extent of the Services with a value or cost of
$10,000 or more over a twelve month period.
4.6. Warranties.
4.6.1. Service Provider.
(a) Prior to the Commencement Date. Unless Service Provider provided
Services prior to the Commencement Date of any Service Schedule, Client
will be responsible for all matters prior to the Commencement Date.
(b) Disclaimer of Warranties. Service Provider disclaims any warranties or
representations pertaining to the timing and amount of collections
generated by the Services.
4.6.2. Client.
(a) Charges and Information. Client represents and warrants that it will
forward information to Service Provider (pursuant to the applicable Service
Schedule[s]) that Service Provider will need to satisfy the reporting
requirements of the Texas Ambulance Supplemental Payment Program.
Client agrees to monitor and to refrain from knowingly submitting false or
inaccurate information documentation or records to Service Provider and
to ensure that the documentation provided by Client or an agent of Client
to Service Provider supports the medical services provided by Client.
Client acknowledges and agrees it has an obligation to report and correct
any credible evidence of deficiencies on the part of Client.
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
4.7. Exclusion from Federal Healthcare Programs. Each party warrants that it is not currently
listed by a Federal agency as excluded, debarred, or otherwise ineligible for participation in
any Federal health care program. Each party agrees that it will not employ, contract with,
or otherwise use the services of any individual whom it knows or should have known, after
reasonable inquiry, (i) has been convicted of a criminal offense related to health care
(unless the individual has been reinstated to participation in Medicare and all other Federal
health care programs after being excluded because of the conviction), or (ii) is currently
listed by a Federal agency as excluded, debarred, or otherwise ineligible for participation in
any Federal health care program. Each party agrees that it will immediately notify the
other in the event that it, or any person in its employ, has been excluded, debarred, or has
otherwise become ineligible for participation in any Federal health care program. Each
party agrees to continue to make reasonable inquiry regarding the status of its employees
and independent contractors on a regular basis by reviewing the General Services
Administration's List of Parties Excluded from Federal Programs and the HHS/OIG List of
Excluded Individuals/Entities.
4.8. Governing Law. This MA is governed by and will be construed in accordance with the laws
of the State of Georgia, exclusive of its rules governing choice of law and conflict of laws
and any version of the Uniform Commercial Code. Each party agrees that exclusive venue
for all actions, relating in any manner to this MA will be in a federal or state court of
competent jurisdiction located in Fulton County, Georgia.
4.9. Claims Period. Any action relating to this MA and any claim for damages, including, but not
limited to, a claim for recurring damages arising out of the same cause or event, must be
commenced within six months after the date upon which the cause of action occurred.
4.10. Assignment and Subcontracts. Neither party will assign this MA without the prior written
consent of the other party, which will not be unreasonably withheld, delayed or conditioned.
Service Provider may, upon notice to Client, assign this MA to any affiliate or to any entity
resulting from the transfer of all or substantially all of Service Provider's assets or capital
stock or from any other corporate reorganization. Service Provider may subcontract its
obligations under this MA.
4.11. Severabilitv. If any part of a provision of this MA is found illegal or unenforceable, it will be
enforced to the maximum extent permissible, and the legality and enforceability of the
remainder of that provision and all other provisions of this MA will not be affected.
4.12. Notices. All notices relating to the parties' legal rights and remedies under this MA will be
provided in writing and will reference this MA. Such notices will be deemed given if sent by:
(i) postage prepaid registered or certified U.S. Post mail, then five working days after
sending; or (ii) commercial courier, then at the time of receipt confirmed by the recipient to
the courier on delivery. All notices to a party will be sent to its address set forth on the
cover page hereto, or to such other address as may be designated by that party by notice
to the sending party.
4.13. Waiver. Failure to exercise or enforce any right under this MA will not act as a waiver of
such right.
4.14. Force Maieure. Except for the obligation to pay money, a party will not be liable to the other
party for any failure or delay caused in whole or in material part to any cause beyond its
sole control, including but not limited to fire, accident, labor, dispute or unrest, flood, riot,
war, rebellion, insurrection, sabotage, terrorism, transportation delays, shortage of raw
materials, energy, or machinery, acts of God or of the civil or military authorities of a state
or nation, or the inability, due to the aforementioned causes, to obtain necessary labor or
facilities.
4.15. Amendment. This MA may be modified, or any rights under it waived, only by a written
document executed by the authorized representatives of both parties. To avoid doubt, this
MA may not be amended via electronic mail or other electronic messaging service.
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
4.16. No Third Party Beneficiaries. Except as specifically set forth in a Service Schedule,
nothing in this MA will confer any right, remedy, or obligation upon anyone other than
Client and Service Provider.
4.17. Relationship of Parties. Each party is an independent contractor of the other party. This MA
will not be construed as constituting a relationship of employment, agency, partnership,
joint venture or any other form of legal association. Neither party has any power to bind the
other party or to assume or to create any obligation or responsibility on behalf of the other
party or in the other party's name.
4.18. Non -solicitation of Employees. During the term of this MA and for a period of 12 months
following the termination of this MA, each party agrees not to employ, contract with for
services, solicit for employment on its own behalf or on behalf of any third party, or have
ownership in any entity which employs or solicits for employment, any individual who (i)
was an employee of the other or its parent, affiliates or subsidiaries at any time during the
preceding 12 months and (ii) was materially involved in the provision or receipt of the
Services hereunder without the prior written consent of the other party. Notwithstanding
the foregoing, upon any termination of this MA, Client may rehire any individual who was
employed by Client on the Effective Date, and who was hired by Service Provider on or
after such date. Each party agrees that the other party does not have an adequate remedy
at law to protect its rights under this Section and agrees that the non -defaulting party will
have the right to injunctive relief from any violation or threatened violation of this Section.
4.19. Publicity. The parties may publicly announce that they have entered into this MA and
describe their relationship in general terms, excluding financial terms. The parties will not
make any other public announcement or press release regarding this MA or any activities
performed hereunder without the prior written consent of the other party.
4.20. Construction of this MA. This MA will not be presumptively construed for or against either
party. Section titles are for convenience only. As used in this MA, "will" means "shall," and
"include" means "includes without limitation." The parties may execute this MA in one or
more counterparts, each of which will be deemed an original and one and the same
instrument.
4.21. Conflict Between MA and Schedules. In the event of any conflict or inconsistency in the
interpretation of this MA (including its Service Schedules and all Amendments executed
hereunder), such conflict or inconsistency will be resolved by giving precedence according
to the following order: (a) the Amendment, (b) the Service Schedule, (c) the MA Terms and
Conditions and Exhibits, (d) documents incorporated by reference.
4.22. Section Headings. The Section headings used herein are for convenience only and shall
not be used in the interpretation of this MA.
4.23. Authority. Service Provider and Client represent and warrant that they have the full power
and authority to enter into this MA, that there are no restrictions or limitations on their ability
to perform this MA, and that the person executing this MA has the full power and authority
to do so.
4.24. Entire Agreement. This MA, including Service Schedules, Exhibits, Amendments, and
documents incorporated by reference, is the complete and exclusive agreement between
the parties with respect to the subject matter hereof, superseding and replacing all prior
agreements, communications, and understandings (written and oral) regarding its subject
matter.
CONFIDENTIAL AND PROPRIETARY
EXHIBIT A
CONFIDENTIALITY AGREEMENT
Client: Calhoun County EMS
Contract Number: RMS153734
Service Provider and Calhoun County EMS ("Client") have entered into an agreement whereby Service Provider
provides certain services (the "Services") to Client (the "Master Services Agreement"). Client has entered into a
contractual relationship with [insert name of person/entity performing the audifJ ("Recipient") and
instructs Service Provider to allow Recipient to review certain information in Service Provider's possession regarding
Client's business and accounts receivable billing and collections performed by Service Provider ("Client Proprietary
Information"). Therefore, in consideration of the mutual covenants and conditions contained in this Confidentiality
Agreement (the "Confidentiality Agreement"), Recipient and Client agree as follows:
A. During the course of Recipient's examination and review of Client Proprietary Information, Recipient may be
exposed to or review certain proprietary information regarding Service Provider ("Service Provider Proprietary
Information'). Service Provider Proprietary Information refers to any and all data and information relating to the
business of Service Provider which has value to Service Provider and is not generally known by its competitors or the
public, including, without limitation, financial information, inventions, methods, techniques, actual or potential
customers and suppliers, the Master Services Agreement, Service Provider's business practices or other trade
secrets or confidential information of Service Provider, all report formats, and existing and future products and
computer systems and software. Recipient acknowledges and agrees that all Service Provider Proprietary
Information and all physical embodiments thereof are confidential to Service Provider and are and will remain the sole
and exclusive property of Service Provider, All Service Provider Proprietary Information acquired by Recipient will be
kept strictly confidential and will not be disclosed to any other person or entity (including any entity affiliated with or
any division of Recipient).
B. Service Provider Proprietary Information does not include information which (i) is publicly known or which
becomes publicly known through no act or failure to act on the part of Recipient; (ii) is lawfully obtained by Recipient
from any third party entitled to disclose such information; (iii) is in the lawful possession of Recipient prior to such
information having been disclosed to Recipient by Service Provider; or (iv) is independently developed by Recipient.
C. Recipient further agrees that during Recipient's engagement by Client and for a period of one (1) year
following any termination of Recipient's engagement for whatever reason, Recipient will not, directly or indirectly, on
Recipient's own behalf or in the service of, or on behalf of any other individual or entity, divert, solicit or hire away, or
attempt to divert, solicit or hire away, to or for any individual or entity, any person employed by Service Provider,
whether or not such employee is a full-time employee, temporary employee, leased employee or independent
contractor of Service Provider, whether or not such employee is employed pursuant to written agreement and whether
or not such employee is employed for a determined period or at -will.
D. Recipient acknowledges that great loss and irreparable damage would be suffered by Service Provider if
Recipient should breach or violate the terms of this Confidentiality Agreement. In the event Recipient breaches or
violates this Confidentiality Agreement, Recipient agrees that Service Provider would not have an adequate remedy at
law and, therefore, that Service Provider would be entitled to a temporary restraining order and permanent injunction
to prevent a breach of any of the terms or provisions contained in this Confidentiality Agreement, in addition to any
monetary damages that may be available at law or equity. Recipient's obligations under this Confidentiality
Agreement will survive indefinitely.
E. Recipient represents and warrants that (i) it has the full power and authority to enter into this Confidentiality
Agreement, and (ii) the person executing this Confidentiality Agreement has the full power and authority to do so.
IN WITNESS WHEREOF, Recipient has signed this Confidentiality Agreement as of the date below written.
RECIPIENT
By: SAMPLE
Printed Name: (No Signature Required)
Title:
CLIENT: Calhoun County EMS
By: SAMPLE
Printed Name: (No Signature Required)
Title:
Date: Date:
CONFIDENTIAL AND PROPRIETARY Client: Calhoun County EMS
Contract Number: RMS153734
SERVICE SCHEDULE 1
SCOPE OF SERVICES — SUPPLEMENTAL PAYMENT RECOVERY ASSISTANCE SERVICES
The MA Terms and Conditions and this Service Schedule apply to all services rendered by Service
Provider under this Service Schedule.
1. Term
1.1. Initial Term of Schedule. The initial term of this Service Schedule is three years (the
"Schedule Term") beginning February 1, 2016 (the "Commencement Date").
1.2. Automatic Renewal. This Service Schedule will automatically renew for one year terms
unless (i) either party delivers to the other written notice of termination at least 90 days
prior to the expiration of the then -current term, or (ii) as otherwise set forth in the MA.
2. Scope of Services
2.1. Scope. Service Provider will provide supplemental payment assistant services as specified
below based on information provided by Client for professional ambulance services
rendered by Client in accordance with the terms of the MA and this Service Schedule.
2.2. Responsibilities. Each party agrees to perform its respective responsibilities identified
below in a timely and diligent manner. Client acknowledges and agrees that Service
Provider's performance of the Services described herein is dependent upon Client's
performance of its responsibilities as set forth in this Service Schedule.
2.2.1. Service Provider Responsibilities. As part of the Service Provider's Supplemental
Payment Assistance Services, Service Provider's responsibilities under this
Service Schedule will include:
(a) Advising and assisting Client with enrolling in the Texas Ambulance
Supplemental Payment Program;
(b) Assisting Client with enrolling in the Texas Ambulance Supplemental Payment
Program
(c) Managing the program applications and required cost reports for Client in
accordance with the ASPP;
(d) Managing the ASPP pre -cost report submittal process for Client, which may
also include:
• Developing and submitting the Provider Approval materials to the
Texas Health and Human Services Commission (HHSC) on behalf of
Client;
• Receiving the Provider Approval from HHSC for Client's participation
in the ASPP,
• Developing and submitting the Cost Allocation Model and Report to
HHSC on behalf of Client for review as part of the ASPP;
• Changing and finalizing the Cost Allocation Model during HHSC's
review of the Cost Allocation Model and Report, to meet HHSC's
requirements to move forward with the cost report submittal.
(e) Assisting Client in developing cost models for EMS transports for submission
to ASPP;
(f) Assisting Client with submitting other annual reports as my required by the
ASPP;
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
(g) Ensuring that cost report preparer(s) engaged on behalf of Client by Service
Provider are certified in accordance with all applicable rules, laws and
regulations; and
(h) Ensuring that it utilizes separate staff for all billing and cost report preparation
services provided to Client.
2.2.2. Client Responsibilities. Client acknowledges and understands that inaccurate or
false data submissions, even advertent ones, can lead to a false claim charge or
Medicaid program exclusion. Therefore, Client agrees that it will use best efforts
to:
(a) Ensure the accuracy of all cost report data provided by Client to Service
Provider and provide written certification of the accuracy of such data to
Service Provider and all applicable governmental agencies;
(b) Make its internal practices, books and records relating to all cost report data
provided to Service Provider by Client available to Service Provider to ensure
the accuracy of all such data;
(c) Comply with Service Provider policies and procedures for the documentation
of all cost report data as established and provided to Client by Service
Provider from time to time; and
(d) Provide Service Provider with the following as part of Client's request for
Supplemental Payment:
• An organizational chart of Client's agency;
• An organizational chart of Client's ambulance department;
• Identification of the specific geographic service area covered by
Client's ambulance department;
• Copies of job descriptions for all staff employed within Client's
ambulance department and an estimated percentage of time spent
working for Client's ambulance department and for other departments
of Client's agency;
• Primary contact person for Client's agency; and
• A signed letter documenting the governmental provider's voluntary
contribution of non-federal funds.
3. Service Fees
3.1. For Supplemental Payment Recovery Assistance Services rendered under Section 2 in
Service Schedule 1 directly above, Client will pay Service Provider a service fee equal to
12.0% of the Supplemental Payments recovered by Service Provider on behalf of Client, in
accordance with Section 3 of the MA, entitled "Payment" Supplemental Payments shall
include any payments from Texas Medicaid to Client related to the Texas Ambulance
Supplemental Payment Program.
3.2. In addition to the 12.0% service fee due by Client to Service Provider under this Schedule
Client will pay Service Provider a one-time, upfront fee of $5,500.00 ("Setup Fee") for
completion of the pre -cost report submittal requirements necessary for Client's participation
in the Texas Ambulance Supplemental Payment Program. The Setup Fee will be due
upon Client's execution of this MA.
3.3. All service fees are exclusive of all federal, state and local taxes, including sales taxes,
assessed on or due in respect of any Services performed by Service Provider under this
MA, for which taxes Client shall be solely responsible. Client shall reimburse Service
Provider for all those costs and expenses of Client paid by Service Provider or any
subsidiary or affiliate of Service Provider on behalf of Client in connection with the
provision of Services hereunder.
3.4. There will be a charge to the Client for requests, including but not limited to, requests for
special programming and non-standard reports. The cost for such requests will be
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
determined on an individual basis and shall be reimbursed in accordance with Sections 3.2
of the MA and this Service Schedule.
3.5. Client acknowledges and agrees that Service Provider shall be entitled to receive service
fees for Services provided by Service Provider under this MA even after expiration or
earlier termination of this MA provided that Service Provider provided such services on or
before the date of expiration or termination of this MA.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1.4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 it there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
I Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-8268
PST Services, Inc.
Alpharetta, GA United States
Date Filed:
02/02/2016
2 Name of governmental entity or state agency that Is a party tot the contract for which the form is
being filed.
Calhoun County EMS
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the goods or services to be provided under the contract.
RMS 153734
Ambulance Supplemental Payment Program - Consulting Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
Robertson, Chris
St. Louis, MO United States
X
Monson, Scott
Destin, FL United States
X
Block, Andrew
Atlanta, GA United States
X
5 Check only if there is NO Interested Party.
❑
6 AFFIDAVIT I swear, or affirm, under enelty of perjury, that the above disclosure is true and correct.
GENO
=Public-
otary SealISSOURICounty188
6i(� , 201g Signatur of a odzed agent of conVac6ng business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said G 141W -,-To P"&L 90&4-T SoN , this the day of Fdbe.0 nd-M ,
20 (to , to certify which, witness my hand and seal of office.
ern-74njl�f�,��s2
Signature of officer administering oath Printed name of officer administering oath Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.ot.us version vi.v.awrio
CERTIFICATE OF INTERESTED PARTIES FORM 1.295
left
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-8268
Date Filed:
02102/2016
Date Acknowledged:
03/08/2016
1, Name of business entity filing form, and the city, state and country of the business entity's place
of business.
PST Services, Inc.
Alpharetta, GA United States
2 Name of governmental entity or state agency that Is a party to the contract for which the form is
being filed.
Calhoun County EMS
g Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the goods or services to be provided under the contract.
RIMS 153734
Ambulance Supplemental Payment Program - Consulting Servlces
4
Name of Interested Party
city, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
Robertson, Chris
St. Louis, MO United States
X
Monson, Scott
Destin, FL United States
X
Block, Andrew
Atlanta, GA United States
X
5 Check only if there Is NO Interested Party.
❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP 1 SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of ,
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics commission www.ethics.state.tx.us version V1.U.84416
losie Sampson
From: Susan Riley <susan.riley@calhouncotx.org>
Sent: Monday, March 07, 2016 1:23 PM
To: Josie Sampson; Cindy Mueller
Subject: FW: Calhoun County EMS - MSA
Attachments: Calhoun County EMS - MSA.PDF
From: Carl King [mailto:clking@att.net]
Sent: Monday, March 07, 2016 1:19 PM
To: Susan Riley <susan.riley@calhouncotx.org>
Subject: Fw: Calhoun County EMS - MSA
Here you go Susan. Thanks a bunch!!!
Carl
On Monday, March 7, 2016 12:53 PM, BPS_Contract Administration <BPS ContractAdministration RMcKesson.com>
wrote:
[ 1eeF90-TH93i
Attached please find a copy of the contract referenced above. This copy is for your records.
Replies to this message are routed to an unmonitored mailbox. Please contact your McKesson Client
Manager (contact information in the attached memorandum) with any questions or concerns. Thank
you for choosing McKesson for your Business Services Needs!
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the
intended recipient(s) and may contain confidential and privileged information. Any unauthorized
review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please
contact the sender by reply e-mail and destroy all copies of the original message.
MSKESSON
Memorandum
To: Calhoun County EMS
From: Melissa Cataldo, Contract Administrator
Date: March 7, 2016
Subject: Master Services Agreement
Welcome to PST Services, Inc., a McKesson company. Thank you for selecting our company for your business services
needs. Attached please find a fully executed copy of your Mastel-SeruicesAgreement, for your records.
If you have any questions, please feel free to contact, Tanya Michel, at Tanya. Michel@McKesson.com
Thank you for the confidence you have placed in PST Services, Inc., a McKesson company. We value your patronage
and look forward to a long and mutually rewarding relationship.
Sincerely, n
ALUL
Melissa Cataldo
Finance - Contract Administrator
Enclosure
cc: Christopher Robertson
Jimmy Stuart
Mauricio Chavez
Krista Lee
Jennifer Stafford
Tanya Michel
McKesaou
5995 Windward Pkw
Alpharetta, GA 30005
,.vnv.mckesson.com
CONFIDENTIAL AND PROPRIETARY Client: Calhoun County EMS
Contract Number. RMS153734
MASTER SERVICES AGREEMENT
This MASTER SERVICES AGREEMENT (this "MA") is effective the latest date in the signature block below
(the "Effective Date") between PST Services, Inc. ("Service Provider") and Calhoun County EMS ("Client"),
consisting of the MA Terms and Conditions and all Exhibits, Schedules, and Amendments. This MA
governs all the Services described on a Service Schedule that is included in this MA during the term.
Subject to the terms and conditions of this MA, Client agrees to purchase from Service Provider, and
Service Provider agrees to provide Client with, the service(s) listed in the table below (individually, a
"Service" and collectively, the "Services"). The description of each Service provided under this MA and any
additional terms and conditions relating to such Service are set forth in the Service Schedule referenced in
the table below and attached hereto.
SERVICES SERVICE SCHEDULE
Scope of Services — Service Schedule 1
Supplemental Payment Recovery Assistance Services
This MA is executed by an authorized representative of each party.
CALHOUN COUNTY EMS
By: ilA,r , _ By:
Printed Name:
�[-Michael J. Pfeifer Printed Name:
Title: County Judge Title:
Date: February 25, 2016 Date:
Tax ID: 74-6001923
Client:
705 Henry Barber Way
Port Lavaca, Texas 77979
Attention: Director of EMS
yes ® invoices sent to above address
no D
Service Provider:
5995 Windward Parkway
Alpharetta, Georgia 30005
Attention: President
With a copy to the General Counsel at the same
address
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
MA TERMS AND CONDITIONS
1. TERM
1A. This MA will begin on the Effective Date and continues until termination or expiration of
each Schedule or amendment attached hereunder, unless earlier terminated as set forth
herein.
1.2. Further, this MA will remain in force so long as there is an active Service Schedule(s).
2. SERVICES
2.1. Responsibilities.
2.1.1. Service Provider will perform the Services set forth in the applicable Service
Schedule 1 on behalf of Client.
2.1.2. Service Provider agrees to perform the Services in accordance with all material
applicable laws, rules and regulations.
2.2. Operating Procedures.
2.2.1. Client acknowledges (i) that the Services or obligations of Service Provider
hereunder may be dependent on Client providing data, information, or assistance
to Service Provider from time -to -time (collectively, "Cooperation"); and (if) that
such Cooperation may be essential to the performance of the Services by Service
Provider. The parties agree that any delay or failure by Service Provider to provide
the Services hereunder which is caused by Client's failure to provide timely
Cooperation, as reasonably requested by Service Provider, shall not be deemed a
breach of Service Provider's performance obligations under this MA.
2.2.2. Client acknowledges that Service Provider has every incentive to perform the
Services in a timely and proficient manner, but the timing and amount of
collections generated by the Services are subject to numerous variables beyond
Service Provider's control. Therefore, Client hereby acknowledges that such
variables are specifically excluded from Service Provider's liability under this MA.
2.2.3. Service Provider will be the sole provider of the Services to Client.
3. PAYMENT
3.1. Fees. Client will pay all fees in accordance with this Section and Schedule 1 attached
hereto.
3.2. Invoicing Terms. Beginning on the Commencement Date (as defined in each Service
Schedule), Client will pay all fees and other charges in U.S. dollars within 30 days after the
invoice date.
3.3. Late Payments, Service Provider may charge Client interest on any overdue fees, charges,
or expenses at a rate equal to the lesser of 1.5% per month or the highest rate permitted
by law. Client will reimburse Service Provider for all reasonable costs and expenses
incurred (including reasonable attorneys' fees) in collecting any overdue amounts.
3.4, Suspension of the Services. Service Provider reserves the right to suspend performance of
the Services (i) for nonpayment of sums owed to Service Provider that are 30 days or more
past due, where such breach is not cured within ten days after notice to Client, or (if) if
such suspension is necessary to comply with applicable law or order of any governmental
authority.
3.5. Fee Change. Either party may request a fee change in the event of a material change in
legislation, Client's business or other market conditions which result in a material change in
either the cost associated with Service Provider's provision of the Services or Service
Provider's anticipated revenues under this MA. In addition, Service Provider may request
a fee change in the event (i) Client fails to disclose to Service Provider information relating
to Client, which information, if disclosed prior to the Effective Date, would have led Service
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
Provider to propose a higher fee or (ii) any of the information provided by Client to Service
Provider upon which the assumptions set forth in any applicable Service Schedule are
based, is or becomes inaccurate. In the event either party requests a change in the Fee,
the requesting party will provide the non -requesting party with ninety (90) days' prior
written notice (the "Notice Period") of the requested change (the "Notice") and such fee
change will be effective at the end of the Notice Period. If the non -requesting party
provides the requesting party written notice during any such Notice Period that any such
fee change request is unacceptable to the non -requesting party, this MA will terminate at
the end of the Notice Period and the Fee in place at that time will remain in effect until the
end of the Workout Period, if any.
4. GENERALTERMS
4.1. Confidentiality and Proprietary Rights.
4.1.1. Use and Disclosure of Confidential Information. Each party may disclose to the
other party confidential information. Except as expressly permitted by this MA,
neither party will: (i) disclose the other party's confidential information except (a) to
its employees or contractors who have a need to know and are bound by
confidentiality terns no less restrictive than those contained in this MA, or (b) to
the extent required by law following prompt notice of such obligation to the other
party, or (ii) use the other party's confidential information for any purpose other
than performing its obligations under this MA. Client will not disclose nor cause its
employees, agents and representatives to disclose to anyone Service Provider's
business practices, trade secrets or Confidential Information, except as legally
required. Each party will use all reasonable care in handling and securing the
other party's confidential information and will employ all security measures used
for its own proprietary information of similar nature. Notwithstanding the foregoing,
Client agrees that Service Provider may de -identify Client information consistent
with the HIPAA Privacy Rule and use Client information and data from transactions
received or created by Service Provider for statistical compilations or reports,
research and for other purposes (the "Uses"). Such Uses shall be the sole and
exclusive property of Service Provider.
4.1.2. Period of Confidentiality. The restrictions on use, disclosure and reproduction of
confidential information set forth in Section 4.1, which are a "trade secret" (as that
term is defined under applicable law) will be perpetual, and with respect to other
confidential information such restrictions will remain in full force and effect during
the term of this MA and for three years following the termination of this MA.
Following the termination of this MA, each party will, upon written request, return or
destroy all of the other party's tangible confidential information in its possession
and will promptly certify in writing to the other party that it has done so.
4.1.3. Injunctive Relief. The parties agree that the breach, or threatened breach, of any
provision of this Section 4.1 may cause irreparable harm without adequate remedy
at law. Upon any such breach or threatened breach, the breached party will be
entitled to seek injunctive relief to prevent the other party from commencing or
continuing any action constituting such breach, without having to post a bond or
other security and without having to prove the inadequacy of other available
remedies. Nothing in this Section will limit any other remedy available to either
party.
4.1.4. Retained Rights. Client's rights in the Services will be limited to those expressly
granted in this MA. Service Provider and its suppliers reserve all intellectual
property rights not expressly granted to Client. All changes, modifications,
improvements or new modules made or developed with regard to the Services,
whether or not (i) made or developed at Client's request, (ii) made or developed in
cooperation with Client, or (iii) made or developed by Client, will be solely owned
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number. RMS153734
by Service Provider or its suppliers. Service Provider retains title to all material,
originated or prepared for Client under this MA. Client is granted a license to use
such materials in accordance with this MA. For purposes of clarification, all data
used in the reports prepared by Service Provider in the performance of Services or
Client, and all rights and interests therein, shall be the sole property of Client. The
form of the reports, work product, including processes and templates used to
prepare such reports shall be the sole property of Service Provider.
4.2. Termination.
4.2.1. Termination for Default. Either party may terminate this MA by providing 30 days
prior written notice of termination to the other party, if the other party (i) materially
breaches this MA and fails to remedy or commence reasonable efforts to remedy
such breach within 15 days, and materially cure within 45 days, after receiving
notice of the breach from the terminating party, (ii) materially breaches this MA in
such a way that cannot be remedied, (III) commences dissolution proceedings or
(iv) ceases to operate in the ordinary course of business.
4.2.2. Termination for Payment Default. Service Provider may terminate this MA
immediately if Client defaults on its payment obligations under this MA and such
payment default is not cured within ten days of written notice from Service
Provider.
4.2.3. Survival of Provisions. Those provisions of this MA that, by their nature, are
intended to survive termination or expiration of this MA will remain in full force and
effect, including, without limitation, the following Sections of this MA: 3 (Payment),
4.1 (Confidentiality), 4.3 (Indemnification), 4.4 (Limitation of Liability), 4.5.3 (Books
and Records), and 4.8 — 4.24 (Governing Law — Entire Agreement).
4.3. Indemnification. Client will indemnify and hold harmless Service Provider and its affiliates,
employees and agents from and against, and at the option of Service Provider (or any of its
affiliates, employees or agents) defend against, at Client's sole expense, all claims,
liabilities, damages, losses and expenses as they are accrued, including court costs and
fees and expenses of attorneys, expert witnesses and other professionals, arising out of,
relating to or resulting from: any breach or alleged breach of any representation, warranty,
covenant or obligation of Client pertaining to the Supplemental Payment Recovery
Assistance Services, more fully described in Schedule 1 attached hereto; and any alleged
negligent act or omission or intentional misconduct of Client or Client's employees or
agents or subcontractors related to any of Client's obligations pertaining to the
Supplemental Payment Recovery Assistance Services.
4.4. Limitation of Liability.
4.4.1. Exclusion of Damages. IN NO EVENT WILL SERVICE PROVIDER BE LIABLE TO
CLIENT UNDER, IN CONNECTION WITH, OR RELATED TO THIS MA FOR ANY
SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES,
INCLUDING, BUT NOT LIMITED TO, LOST PROFITS OR LOSS OF GOODWILL,
WHETHER BASED ON BREACH OF CONTRACT, WARRANTY, TORT,
PRODUCT LIABILITY, OR OTHERWISE, AND WHETHER OR NOT SERVICE
PROVIDER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
4.4.2. Cap on Damages. IN NO EVENT SHALL SERVICE PROVIDER BE LIABLE IN
THE AGGREGATE FOR ANY CLAIMS OR DAMAGES IN AN AMOUNT
EXCEEDING THE AMOUNTS PAID BY CLIENT FOR SERVICES HEREUNDER
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
DURING THE ONE (1) MONTH IMMEDIATELY PRECEDING SUCH CLAIM OR
DAMAGES.
4A.3. Material Consideration, THE PARTIES ACKNOWLEDGE THAT THE
FOREGOING LIMITATIONS IN SECTIONS 4.4.1 AND 4.4.2 ARE A MATERIAL
CONDITION FOR THEIR ENTRY INTO THIS MA.
4.5. Audits.
4.5.1. Internal Audit by Client. Client may use its own internal resources ("Internal
Auditors") to perform audits of Service Provider's accuracy and correctness of the
accounting and internal controls performed and maintained by Service Provider.
Service Provider will provide the Internal Auditors with information that the Internal
Auditor determines to be reasonably necessary to perform and complete the audit
procedures. Client agrees that an audit conducted under this section will be
conducted at such times and in a manner that avoids undue disruption of Service
Provider's operations.
4.5.2. Third -Party Audit by Client. Client may engage, at its own expense, independent,
external, third -party auditors ("Third -Party Auditors') to perform audits of Service
Provider's accuracy and correctness of the accounting and internal control
performed and maintained by Service Provider. The Third -Party Auditors shall
execute Service Provider's "Confidentiality Agreement', substantially in the form
attached hereto as Exhibit A, prior to the start of the audit. Client agrees that an
audit conducted under this section will be conducted at such times and in a
manner that avoids undue disruption of Service Provider's operations.
4.5.3. Books and Records. If required by Section 952 of the Omnibus Reconciliation Act
of 1980, 42 U.S.C. Section 1395x(v)(1)(i) and (ii), for a period of four years after the
Services are furnished, the parties agree to make available, upon the written
request of the Secretary of Health and Human Services, the Comptroller General,
or their representatives, this MA and such books, documents, and records as may
be necessary to verify the nature and extent of the Services with a value or cost of
$10,000 or more over a twelve month period.
4.6. Warranties.
4.6.1. Service Provider.
(a) Prior to the Commencement Date. Unless Service Provider provided
Services prior to the Commencement Date of any Service Schedule, Client
will be responsible for all matters prior to the Commencement Date.
(b) Disclaimer of Warranties. Service Provider disclaims any warranties or
representations pertaining to the timing and amount of collections
generated by the Services.
4.6.2. Client
(a) Charges and Information. Client represents and warrants that it will
forward information to Service Provider (pursuant to the applicable Service
Schedule[s]) that Service Provider will need to satisfy the reporting
requirements of the Texas Ambulance Supplemental Payment Program.
Client agrees to monitor and to refrain from knowingly submitting false or
inaccurate information documentation or records to Service Provider and
to ensure that the documentation provided by Client or an agent of Client
to Service Provider supports the medical services provided by Client.
Client acknowledges and agrees it has an obligation to report and correct
any credible evidence of deficiencies on the part of Client.
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number. RMS153734
4.7. Exclusion from Federal Healthcare Programs. Each party warrants that it is not currently
listed by a Federal agency as excluded, debarred, or otherwise ineligible for participation in
any Federal health care program. Each party agrees that it will not employ, contract with,
or otherwise use the services of any individual whom it knows or should have known, after
reasonable inquiry, (i) has been convicted of a criminal offense related to health care
(unless the individual has been reinstated to participation in Medicare and all other Federal
health care programs after being excluded because of the conviction), or (ii) is currently
listed by a Federal agency as excluded, debarred, or otherwise ineligible for participation in
any Federal health care program. Each party agrees that it will immediately notify the
other in the event that it, or any person in its employ, has been excluded, debarred, or has
otherwise become ineligible for participation in any Federal health care program. Each
party agrees to continue to make reasonable inquiry regarding the status of its employees
and independent contractors on a regular basis by reviewing the General Services
Administration's List of Parties Excluded from Federal Programs and the HHS/OIG List of
Excluded Individuals/Entities.
4.8. Governing Law. This MA is governed by and will be construed in accordance with the laws
of the State of Georgia, exclusive of its rules governing choice of law and conflict of laws
and any version of the Uniform Commercial Code. Each party agrees that exclusive venue
for all actions, relating in any manner to this MA will be in a federal or state court of
competent jurisdiction located in Fulton County, Georgia.
4.9. Claims Period. Any action relating to this MA and any claim for damages, including, but not
limited to, a claim for recurring damages arising out of the same cause or event, must be
commenced within six months after the date upon which the cause of action occurred.
4.10. Assignment and Subcontracts. Neither party will assign this MA without the prior written
consent of the other party, which will not be unreasonably withheld, delayed or conditioned.
Service Provider may, upon notice to Client, assign this MA to any affiliate or to any entity
resulting from the transfer of all or substantially all of Service Provider's assets or capital
stock or from any other corporate reorganization. Service Provider may subcontract its
obligations under this MA.
4.11. Severability. If any part of a provision of this MA is found illegal or unenforceable, it will be
enforced to the maximum extent permissible, and the legality and enforceability of the
remainder of that provision and all other provisions of this MA will not be affected.
4AZ Notices. All notices relating to the parties' legal rights and remedies under this MA will be
provided in writing and will reference this MA. Such notices will be deemed given if sent by:
(i) postage prepaid registered or certified U.S. Post mail, then five working days after
sending; or (ii) commercial courier, then at the time of receipt confirmed by the recipient to
the courier on delivery. All notices to a party will be sent to its address set forth on the
cover page hereto, or to such other address as may be designated by that party by notice
to the sending party.
4.13. Waiver. Failure to exercise or enforce any right under this MA will not act as a waiver of
such right.
4.14. Force Maieure. Except for the obligation to pay money, a party will not be liable to the other
party for any failure or delay caused in whole or in material part to any cause beyond its
sole control, including but not limited to fire, accident, labor, dispute or unrest, flood, riot,
war, rebellion, insurrection, sabotage, terrorism, transportation delays, shortage of raw
materials, energy, or machinery, acts of God or of the civil or military authorities of a state
or nation, or the inability, due to the aforementioned causes, to obtain necessary labor or
facilities.
4.16. Amendment. This MA may be modified, or any rights under it waived, only by a written
document executed by the authorized representatives of both parties. To avoid doubt, this
MA may not be amended via electronic mail or other electronic messaging service.
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number. RMS153734
4.16. No Third Party Beneficiaries. Except as specifically set forth in a Service Schedule,
nothing in this MA will confer any right, remedy, or obligation upon anyone other than
Client and Service Provider.
4,17. Relationship of Parties. Each party is an independent contractor of the other party. This MA
will not be construed as constituting a relationship of employment, agency, partnership,
joint venture or any other form of legal association. Neither party has any power to bind the
other party or to assume or to create any obligation or responsibility on behalf of the other
party or in the other party's name.
4.18. Non -solicitation of Employees. During the term of this MA and for a period of 12 months
following the termination of this MA, each party agrees not to employ, contract with for
services, solicit for employment on its own behalf or on behalf of any third party, or have
ownership in any entity which employs or solicits for employment, any individual who (i)
was an employee of the other or its parent, affiliates or subsidiaries at any time during the
preceding 12 months and (ii) was materially involved in the provision or receipt of the
Services hereunder without the prior written consent of the other party. Notwithstanding
the foregoing, upon any termination of this MA, Client may rehire any individual who was
employed by Client on the Effective Date, and who was hired by Service Provider on or
after such date. Each party agrees that the other party does not have an adequate remedy
at law to protect its rights under this Section and agrees that the non -defaulting party will
have the right to injunctive relief from any violation or threatened violation of this Section.
4.19. Publicity. The parties may publicly announce that they have entered into this MA and
describe their relationship in general terms, excluding financial terms. The parties will not
make any other public announcement or press release regarding this MA or any activities
performed hereunder without the prior written consent of the other party.
4.20. Construction of this MA. This MA will not be presumptively construed for or against either
party. Section titles are for convenience only. As used in this MA, "will" means "shall," and
"include" means "includes without limitation." The parties may execute this MA in one or
more counterparts, each of which will be deemed an original and one and the same
instrument.
4.21. Conflict Between MA and Schedules. In the event of any conflict or inconsistency in the
interpretation of this MA (including its Service Schedules and all Amendments executed
hereunder), such conflict or inconsistency will be resolved by giving precedence according
to the following order: (a) the Amendment, (b) the Service Schedule, (c) the MA Terms and
Conditions and Exhibits, (d) documents incorporated by reference.
4.22. Section Headings. The Section headings used herein are for convenience only and shall
not be used in the interpretation of this MA.
4.23, Authority. Service Provider and Client represent and warrant that they have the full power
and authority to enter into this MA, that there are no restrictions or limitations on their ability
to perform this MA, and that the person executing this MA has the full power and authority
to do so.
4.24. Entire Agreement. This MA, including Service Schedules, Exhibits, Amendments, and
documents incorporated by reference, is the complete and exclusive agreement between
the parties with respect to the subject matter hereof, superseding and replacing all prior
agreements, communications, and understandings (written and oral) regarding its subject
matter.
CONFIDENTIAL AND PROPRIETARY
EXHIBIT A
CONFIDENTIALITY AGREEMENT
Client: Calhoun County EMS
Contract Number: RMS153734
Service Provider and Calhoun County EMS ("Client") have entered into an agreement whereby Service Provider
provides certain services (the "Services") to Client (the "Master Services Agreement"). Client has entered into a
contractual relationship with _linsert name of person/entity performing the audit)_ ("Recipient") and
instructs Service Provider to allow Recipient to review certain information in Service Providers possession regarding
Client's business and accounts receivable billing and collections performed by Service Provider ("Client Proprietary
Information"). Therefore, in consideration of the mutual covenants and conditions contained in this Confidentiality
Agreement (the "Confidentiality Agreement"), Recipient and Client agree as follows:
A. During the course of Recipient's examination and review of Client Proprietary Information, Recipient may be
exposed to or review certain proprietary information regarding Service Provider ("Service Provider Proprietary
Information"). Service Provider Proprietary Information refers to any and all data and information relating to the
business of Service Provider which has value to Service Provider and is not generally known by its competitors or the
public, including, without limitation, financial information, inventions, methods, techniques, actual or potential
customers and suppliers, the Master Services Agreement, Service Providers business practices or other trade
secrets or confidential information of Service Provider, all report formats, and existing and future products and
computer systems and software. Recipient acknowledges and agrees that all Service Provider Proprietary
Information and all physical embodiments thereof are confidential to Service Provider and are and will remain the sole
and exclusive property of Service Provider. All Service Provider Proprietary Information acquired by Recipient will be
kept strictly confidential and will not be disclosed to any other person or entity (including any entity affiliated with or
any division of Recipient).
B. Service Provider Proprietary Information does not include information which (i) is publicly known or which
becomes publicly known through no act or failure to act on the part of Recipient; (ii) is lawfully obtained by Recipient
from any third party entitled to disclose such information; (III) is in the lawful possession of Recipient prior to such
information having been disclosed to Recipient by Service Provider; or (iv) is independently developed by Recipient.
C. Recipient further agrees that during Recipient's engagement by Client and for a period of one (1) year
following any termination of Recipient's engagement for whatever reason, Recipient will not, directly or indirectly, on
Recipient's own behalf or in the service of, or on behalf of any other individual or entity, divert, solicit or hire away, or
attempt to divert, solicit or hire away, to or for any individual or entity, any person employed by Service Provider,
whether or not such employee is a full-time employee, temporary employee, leased employee or independent
contractor of Service Provider, whether or not such employee is employed pursuant to written agreement and whether
or not such employee is employed for a determined period or at -will.
D. Recipient acknowledges that great loss and irreparable damage would be suffered by Service Provider if
Recipient should breach or violate the terms of this Confidentiality Agreement. In the event Recipient breaches or
violates this Confidentiality Agreement, Recipient agrees that Service Provider would not have an adequate remedy at
law and, therefore, that Service Provider would be entitled to a temporary restraining order and permanent injunction
to prevent a breach of any of the terms or provisions contained in this Confidentiality Agreement, in addition to any
monetary damages that may be available at law or equity. Recipient's obligations under this Confidentiality
Agreement will survive indefinitely.
E. Recipient represents and warrants that (i) it has the full power and authority to enter into this Confidentiality
Agreement, and (ii) the person executing this Confidentiality Agreement has the full power and authority to do so.
IN WITNESS WHEREOF, Recipient has signed this Confidentiality Agreement as of the date below written.
RECIPIENT
By. SAMPLE
Printed Name: (No Signature Required)
Title:
CLIENT: Calhoun County EMS
By. SAMPLE
Printed Name: (No Signature Required)
Title:
Date: Date:
CONFIDENTIAL AND PROPRIETARY Client: Calhoun County EMS
Contract Number: RMS153734
SERVICE SCHEDULE 1
SCOPE OF SERVICES — SUPPLEMENTAL PAYMENT RECOVERY ASSISTANCE SERVICES
The MA Terms and Conditions and this Service Schedule apply to all services rendered by Service
Provider under this Service Schedule.
Tenn
1.1. Initial Term of Schedule. The initial term of this Service Schedule is three years (the
"Schedule Term") beginning February 1, 2016 (the "Commencement Date").
1.2. Automatic Renewal. This Service Schedule will automatically renew for one year terms
unless (i) either party delivers to the other written notice of termination at least 90 days
prior to the expiration of the then -current term, or (ii) as otherwise set forth in the MA.
2. Scope of Services
2.1. Scope. Service Provider will provide supplemental payment assistant services as specified
below based on information provided by Client for professional ambulance services
rendered by Client in accordance with the terms of the MA and this Service Schedule.
2.2. Responsibilities. Each party agrees to perform its respective responsibilities identified
below in a timely and diligent manner. Client acknowledges and agrees that Service
Provider's performance of the Services described herein is dependent upon Client's
performance of its responsibilities as set forth in this Service Schedule.
2.2.1. Service Provider Responsibilities. As part of the Service Provider's Supplemental
Payment Assistance Services, Service Provider's responsibilities under this
Service Schedule will include:
(a) Advising and assisting Client with enrolling in the Texas Ambulance
Supplemental Payment Program;
(b) Assisting Client with enrolling in the Texas Ambulance Supplemental Payment
Program
(c) Managing the program applications and required cost reports for Client in
accordance with the ASPP;
(d) Managing the ASPP pre -cost report submittal process for Client, which may
also include:
• Developing and submitting the Provider Approval materials to the
Texas Health and Human Services Commission (HHSC) on behalf of
Client;
• Receiving the Provider Approval from HHSC for Client's participation
in the ASPP,
• Developing and submitting the Cost Allocation Model and Report to
HHSC on behalf of Client for review as part of the ASPP;
• Changing and finalizing the Cost Allocation Model during HHSC's
review of the Cost Allocation Model and Report, to meet HHSC's
requirements to move forward with the cost report submittal.
(e) Assisting Client in developing cost models for EMS transports for submission
to ASPP;
(f) Assisting Client with submitting other annual reports as my required by the
ASPP;
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
(g) Ensuring that cost report preparer(s) engaged on behalf of Client by Service
Provider are certified in accordance with all applicable rules, laws and
regulations; and
(h) Ensuring that it utilizes separate staff for all billing and cost report preparation
services provided to Client.
2.2.2. Client Responsibilities. Client acknowledges and understands that inaccurate or
false data submissions, even advertent ones, can lead to a false claim charge or
Medicaid program exclusion. Therefore, Client agrees that it will use best efforts
to:
(a) Ensure the accuracy of all cost report data provided by Client to Service
Provider and provide written certification of the accuracy of such data to
Service Provider and all applicable governmental agencies;
(b) Make its internal practices, books and records relating to all cost report data
provided to Service Provider by Client available to Service Provider to ensure
the accuracy of all such data;
(c) Comply with Service Provider policies and procedures for the documentation
of all cost report data as established and provided to Client by Service
Provider from time to time; and
(d) Provide Service Provider with the following as part of Client's request for
Supplemental Payment:
• An organizational chart of Client's agency;
• An organizational chart of Client's ambulance department;
• Identification of the specific geographic service area covered by
Client's ambulance department;
• Copies of job descriptions for all staff employed within Client's
ambulance department and an estimated percentage of time spent
working for Client's ambulance department and for other departments
of Client's agency;
• Primary contact person for Client's agency, and
• A signed letter documenting the governmental provider's voluntary
contribution of non-federal funds.
3. Service Fees
3.1. For Supplemental Payment Recovery Assistance Services rendered under Section 2 in
Service Schedule 1 directly above, Client will pay Service Provider a service fee equal to
12.0% of the Supplemental Payments recovered by Service Provider on behalf of Client, in
accordance with Section 3 of the MA, entitled "Payment." Supplemental Payments shall
include any payments from Texas Medicaid to Client related to the Texas Ambulance
Supplemental Payment Program.
3.2. In addition to the 12.0% service fee due by Client to Service Provider under this Schedule
Client will pay Service Provider a one-time, upfront fee of $5,500.00 ("Setup Fee") for
completion of the pre -cost report submittal requirements necessary for Client's participation
in the Texas Ambulance Supplemental Payment Program. The Setup Fee will be due
upon Client's execution of this MA.
3.3. All service fees are exclusive of all federal, state and local taxes, including sales taxes,
assessed on or due in respect of any Services performed by Service Provider under this
MA, for which taxes Client shall be solely responsible. Client shall reimburse Service
Provider for all those costs and expenses of Client paid by Service Provider or any
subsidiary or affiliate of Service Provider on behalf of Client in connection with the
provision of Services hereunder.
3.4. There will be a charge to the Client for requests, including but not limited to, requests for
special programming and non-standard reports. The cost for such requests will be
CONFIDENTIAL AND PROPRIETARY
Client: Calhoun County EMS
Contract Number: RMS153734
determined on an individual basis and shall be reimbursed in accordance with Sections 3.2
of the MA and this Service Schedule.
3.5. Client acknowledges and agrees that Service Provider shall be entitled to receive service
fees for Services provided by Service Provider under this MA even after expiration or
earlier termination of this MA provided that Service Provider provided such services on or
before the date of expiration or termination of this MA.
RENEWAL OF LEASE AGREEMENT BETWEEN PITNEY BOWES GLOBAL FINANCIAL AND THE
CALHOUN COUNTY TREASURER'S OFFICE FOR A FIXED TERM OF 51 MONTHS AT $359.10 EACH
QUARTER AND AUTHORIZE COUNTY TREASURER RHONDA KOKENA TO EXECUTE SAID LEASE
AGREEMENT:
PASS
Susan Riley
From: Rhonda Kokena <rhonda.kokena@calhouncotx.org>
Sent: Thursday, February 18, 2016 1:53 PM
To: Susan Riley
Subject: AGENDA ITEM
Attachments: doc00599220160218133827.pdf
Susan -
Please put on the next agenda:
TO APPROVE AND ACCEPT renewal of the lease currently with Pitney Bowes Global Finanicial for a fixed term of 51 months at
$359.10 each quarter and allow County Treasurer, Rhonda Kokena, to execute said lease agreement.
Lease is attached.
Thank you.
RHONPA S. KOKENA
Couwfy Treaswrer
Cato, o-wwC-& wiy AKo-e1 It
202 S. Aw Sf., So-it&A
Porf La.v",oa, Texas, 77474
(361)553-461R off"
(361)553-4614 fay,
1
"Ilh - : •
wesr
Engineering the flow of communication-
EZ LEASE
CALHOUN COUNTY TREASURER
Account No.: 19539502864
Billing Address:
202 S ANN ST
PORT LAVACA, TX 77979
Install Address (If different from billing address):
202 S ANN ST
PORT LAVACA, TX 77979
New Address (please indicate billing and/or installation address change):
Inside Sales Group
27 Waterview Drive
Shelton, CT 06484
Halil Hodzic
3-4671632890
YES, I want to take advantage of REDUCING my Existing Pitney Bowes
Equipment Payment 10% for 51 months.
We are proud to extend our Loyalty offer to you, effective on the day following the expiration date of your existing lease, if
this lease is entered during the initial lease term of your existing lease, or on the first day of the next billing period, if this
lease is entered during a monthly renewal term of your existing lease. This opportunity is only being offered to a select
group of our long-term Customers. If your current equipment meets your needs, simply acknowledge your acceptance by
agreeing to the new lease terms outlined below.
NEW LEASE CONTRACT INFORMATION
This lease is for a fixed term of 51 months.
Quarterly Lease Payment: $359.10
Rep ID: 132167
ACKNOWLEDGMENT OF NEW CONTRACT TERMS & CONDITIONS
I understand that Pitney Bowes Global Financial Services LLC will lease to us the equipment currently leased under existing
lease # 7028814-001 at the discounted payment and billing frequency, commencing on the date and for the term set forth
above. It is understood that all lease payments must be current in order to receive the discounted payment. All terms and
conditions of the existing lease are hereby incorporated into this new lease except as modified above. The faxed form, when
accepted by Lessor, will be the one and only original lease. The person signing below confirms that he/she is authorized to
enter into this agreement on behalf of the undersigned lessee.
Lessee Name: CALHOUN CO TREASURER Title: COUNTY TREASURER
Signature:
Print Name: RHONDA S. KOKENA
Accepted By:
Date: 02/25/2016
E-mail: Rhonda.kokena@calhouncotx.org
Fax your confirmation back to 1-203-460-3026
M
CONTRACT WITH ESPY SERVICES TELECOMMUNICATIONS FOR FULL AUDIT OF ALL TELEPHONE
AND CELL PHONE BILLS FOR OVER CHARGES. ANY AND ALL OVER CHARGES FOUND WILL BE
SPLIT 50/50 BETWEEN ESPY SERVICES AND CALHOUN COUNTY.
PASS
Susan Riley
From:
Rhonda Kokena <rhonda.kokena@calhouncotx.org>
Sent:
Thursday, February 18, 2016 3:07 PM
To:
Susan Riley
Subject:
ANOTHER AGENDA ITEM
Attachments:
ESPY SERVICE CONTRACT 2016.pdf
Importance: High
Please find attached a contract I would like put on the agenda. I have forwarded the same to Shannon for his perusal and OK. I
will let you know if he wants it pulled/passed.
TO APPROVE AND ACCEPT entering into a contract with Espy Services Telecommunications. Said company conducts a full audit
of all telephone and cell phone bills for over charges. Any and all fund found will be a 50/50 split with Espy Services and Calhoun
County.
(please feel free to RE -WORD this..... I am spacing out l l I)
R14ONPA S. KOKENA
Co-& w Treayuru-
CvA,k wCoiuvFy AK*Lew11
202 S. Av St, Su 4e. A
Po*+1_awa , TeAc 77978
(361)553-44614 offUec
(361)553-44614 faw
1
Espy Services 'telecommunications auditing Proposal
Submitted by
Terri Shouf7er, Sr. Account Consultant
Espy Set -vices
2213 16`" Street
Bedford, IN 47421
(800) 991-8832: Phone
tSilOtltler eespyservices.com
(Index)
Page 2: Introduction, Scope of Work
Page 3: Scope of Work (continued), Fees
Page 4: Service Agreement
Page 5: Letter of Agency
Page 6: Getting Started
Page 7: Letters of Recommendation
Introduction
Espy Services would like to introduce our company offering our services in cost
reduction and refund recovery in regarding your telecommunication expenses. Espy
Services has a proven track record in working with health care facilities, municipalities,
counties, schools and businesses across the United States. Espy Services is Woman
Owned Small Business registered with the United States System for Award Management
(sam.gov). Espy's expertise and experience has been utilized by companies in Texas and
across the United States.
Espy Services finds that nearly 90% of all telecommunication invoices have some level
of error which is causing monthly overcharges. It is generally outside of the scope of
most administrators to review each and every charge as they are applied to their
telecommunication costs. Espy Services provides experience so that administrators can
feel confident that their monthly expenses are accurate and market valued for the services
they are using.
Espy Services has built our business on our ability to find the telecom billing errors, work
with vendors to implement the error corrections and then negotiate the refunding of the
past overcharges. Espy Services works to remove any overcharging errors so that our
clients pay less (for the exact same services) moving forward.
Scope of Work
Espy Services utilizes a methodology which evaluates each charge a client pays on their
monthly telecommunication invoices.
1. Espy Services reviews the monthly invoices and customer service records
2. Espy Services compares all tariffs, rates and charges against current agreements
3. Espy Services compares current agreements against other agreements utilized by
businesses.
This methodology assures the Espy Services client that every charge, as it rolls up to the
monthly invoices, are accurate, are in accordance with current agreements and are fair market
valued as charged to cities and counties across the United States.
Where overcharges are found, Espy Services works diligently to recover the past
overcharges. 75% of Espy Services clients receive refunds and credits based on past
overcharges. These overcharges consist of previous erroneous charges, improperly
implemented discounts, charges that have been improperly managed against agreements
in place, as well as countless other causes that have gone unnoticed over the years.
The requirements for Espy Services to begin the telecommunications audit are:
=-> Signed Service Agreement and Letter of Agency (LOA)
Organization's Letterhead (for the LOA)
One month's set of telecommunication invoices (Local, Long Distance,
Internet/MIS, Wireless/Cellular, and Cable)
> An assigned point of contact to receive and respond to findings communication
from the auditing team
W,
Once the monthly set of invoices is received Espy Services will provide the client with a
c4BUi Log" detailing all aspects of the client's monthly telecommunication invoices. This
Bill Log notes the vendor, services, vendor contact information and monthly costs as
they are being billed at the beginning of the telecommunication audit. In addition the
cost segments will be charged so that the client has a clear vision of what their monthly
expenses are and how they compare to the other cost segments.
All work for auditing, refund/credit negotiation and error correction will be done by Espy
Services. On occasion additional information may be required by the Espy Services
auditing team. When any additional information is required it will be fully
communicated by the auditing team and our staff is available to answer any questions.
Examples of additional items needed are: An AT&T signed LOA if AT&T is used by the
client, tax exemption forms, discount implementation signature, etc.
Espy Services does not sell telecommunication services or equipment, nor does Espy
Services receive any type of remuneration from any providers. There may be occasion
where Espy Services' auditor will provide recommendations based on services and costs
known from other audits. Those are recommendations and Espy Services will not change
services or providers without the expressed written consent of the client.
Espy Services Fees
All fees from Espy Services are based on the financial benefit that Espy Services first
provides.
result of Espy Services findings leading to error corrections and reduced costs.
For example: If Espy Services corrects an issue that saves you $100 per month. For
the following 12 months Espy will bill you $50 and you retain the other $50, After
the twelve months have past you will no longer receive an invoice for that error
correction.
v If wish to pay the full annual amount.of invoices on one payment asopposed'to
12 monthly payments�Espy kvill provide an additional 1096discount off ofthe
annualized amount.
y For example: If Espy Services negotiates a $10,000 refund based on past
overcharges against the client, then Espy will invoice the client for $5,000 when the
refund check is issued by the vendor.
The most important aspect of Espy Services fees is the fact that all costs are based upor
the financial benefit the client has received. Espy Services does not charge any fees up
front: nor does Espy Services charge any administrative or processing fees for the
telecommunications audit.
Calhoun County
Client
202 S. Ann St., Suite A
Address
Port Lavaca TX 77979
City State Zip
OEspy Services
www.espyservices.com
361-553-4619
Telephone Contact
;Service Aareern rit
1.) The above named Client and Espy Services, Inc. (hereinafter Espy) are entering into this agreement as of
the date written below with respect to the correction, reduction and negotiation of all Client
telecommunications cost. Espy does not receive compensation from any telecommunications providers.
Espy reserves the right to refuse any contract that is not accompanied by at least $2500 in wire line
telecom billings for a single month.
2.) Findings are defined as errors, overcharge or savings opportunities which would result in a financial
gain to Client if implemented.
3.) Espy agrees to audit all Client telecommunications accounts for the purpose of finding errors and
overcharges that now exist or may have existed on past invoices. Espy will negotiate with the vendors to
have all errors and overcharges removed and obtain credits for past errors and overcharges. Client agrees
to pay Espy 50% of all credits and overcharges obtained.
4.) If there are reductions in the Client's billings, by correction of errors, rate change advisements, service
changes, and contract negotiations by Espy or Client, or any combination thereof, that shall manifest in
future savings, Client agrees to pay Espy 50% of the monthly savings for a 12 month period. (Tariff
mandated rate changes and cost reductions due to employee downsizing are excluded from these fees).
Actual savings will be calculated and based on the rates and fees the Client is actually paying as of the
date of this agreement. Payments will be calculated monthly beginning the date the savings first appear
on the Client's bill and shall continue for 12 consecutive months.
5.) All terms of payment are subject to the provisions of what is commonly called the Texas Prompt
Payment ACT payment to Espy will be due within 30 days of the date of credit, savings or refund is
reflected on Client's bill.
6.) Client agrees to give its full cooperation to Espy in providing information deemed necessary for
analyzing, negotiating and implementing in a timely manner. Espy will perform all work necessary,
including the implementation of findings to enable Client to verify all savings and credits on its bills..
Espy will begin implementation of all findings after 14 days from the time that the Client has received
them.
7.) Client shall not use directly or indirectly, or authorize the use by a third party, throughout the 12 month
period referred to in section 4 above and for 12 months following this agreement, any information
obtained by Espy to acquire credits, refunds or future savings unless Espy has first been paid its fee.
Furthermore, Client agrees that it will not, during the term of this agreement or until Espy has been paid
in fid I for its services, negotiate with any telecommunications provider as this wil I result in a duplication
of efforts.
8.) The term of this agreement shall be 12 months from the date of acceptance. Client acknowledges that
Espy will perform its work at 2213 16th Street, Bedford IN 47421. Both parties understand that in the
event of a dispute the complaining party shall choose the venue for all legal remedies.
9.) The undersigned represents and wan -ants that he/she is authorized and empowered to sign this agreement
for and on behalf of the Client.
Client Authorized Representative
Rhonda Kokena, Treasurer
Printed Name and Title
February 25, 2016
Date
Espy Services Authorized Representative
Name and Title
Date
4
Letter of Agency
February 25, 2016
To Bate
We have contracted Espy Services, Inc. for the sole purpose of correcting,
reducing and negotiating our telecommunications costs. Upon their request,
please provide directly to Espy Services at the email address or physical address
specified at the bottom of this page, a copy of our service and equipment
records, traffic studies, billing records, term agreements, online billing / service
records, and/or any information or materials they require concerning our
telecommunications service for the following account numbers:
Please deal directly with Espy Services on all matters pertaining to said
telecommunications service.
This Letter of Agency rescinds any other Letter of Agency here to executed by us
and will remain in effect until otherwise notified in writing by this office. Your
cooperation in assisting Espy Services is greatly appreciated.
Sincerely,
Client Signature
Rhonda Kokena
Printed Name
Calhoun County Treasurer
Title
Espy Services, Inc.
Attn: Karen Butler
221316th Street
Bedford, IN 47421
Email: kbutier@espyservices.com / Phone: 812-275- 4665
Items (Needed for Espy Services to Perform Audit
All of these items can either be emailed to the sales representative or supplied
via file share. If rile share is preferred please let the sales representative know
and a link will be emailed to you immediately.
Set of one month's Telecommunication Invoices (front page onlyl)
a. Local Services invoice(s)
b. Long Distance Service invoice(s)
c. Internet/Managed Internet Services (MIS) invoice(s)
d. Wireless/Cellular invoice(s)
2. Signed Service Agreement and Letter of Agency (LOA)
& Copy of Organization's Letterhead (for the LOA)
4. The knowledge that the lead auditor will communicate with the contact
listed regarding the start of the audit process and best method to provide
documentation
Once all information is received by Espy Services and the auditors have an
opportunity to generate the "Bill Log" the auditor will have a brief conversation
with the contact listed on the service agreement; reviewing the auditing
procedure and the best method to provide documentation to the client contact.
After the auditor conversation there is little to no requirements on the part of the
client outside of reviewing documentation on findings provided by the auditing
team to the client. There are rare instances where additional information will be
required to complete the audit. All audits are individual events and no two audits
are the same. The client's review and response to findings is essential to having
a financially successful audit; all work to obtain findings, error corrections and
negotiated refunds will be conducted by Espy Services.
Important: It is not uncommon for your vendors to contact you when Espy
Services orders the Customer Service Records. Please direct the vendors back
to your Espy Services Auditor. It is important that any discussion around errors,
overcharges or negotiated rates is not duplicated or confused by multiple parties
communicating with the vendors at the same time.
PETIT 7URY SELECTION PLAN:
Commissioner Fritsch made a motion to approve Petit Jury Selection Plan.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Riley
From:
Anna Kabela <anna.kabela@calhouncotx.org>
Sent:
Wednesday, February 10, 2016 9:20 AM
To:
susan.riley@calhouncotx.org
Subject:
PETIT JURY SELECTION PLAN
Attachments:
PETIT JURY SELECTION PLAN.pdf
Good morning Susan,
Attached you'll find the Petit Jury Selection Plan that needs approval by the Commissioners' Court. Please add this to the
February 25th agenda.
Thankyou!
Anna
PETIT JURY SELECTION PLAN
CALHOUN COUNTY
STATUTORY AUTHORITY
This plan shall be in compliance with all portions of Chapter 62 of the Government Code,
Vernon's "Texas Code Annotated.
SOURCE OF NAMES
As stated in Section 62.01 of the Government Code, the source from which the jury
wheel shall be constituted, is the names of all persons on the current voter registration lists from
all the precincts in Calhoun County, Texas and the names of all citizens of the County who hold
a valid Texas drivers license, and the citizens who hold valid person identification card or
certificate issued by the Texas Department of Public Safety, as soon as such information is
available fi-om the Secretary of State, provided, however, that the names of persons listed on a
register of persons exempt from jury service may not be placed in the jury wheel as provided in
the Government code 62,108 and 62.109.
METHOD
Persons called for jury service shall be selected at random with the aid of electronic
equipment in a fair, impartial and objective manner from the source of names required by
Section 62.001 of the Government Code, taking into consideration those persons exempt from
jury service as provided by Section 62.108 and 62.109 of the Government Code.
OFFICIAL IN CHARGE
The Clerk of the District Courts in Calhoun County, Texas is designated as the official to
be in charge of the selection process and shall have the duties and authority set forth herein.
DATE OF RECONSTITUTION OF JURY SERVICE
At a time each year, on or before January 15"i, the jury source shall be reconstituted from
the certified list provided by the Secretary of State under the provisions of Section 62.001 of the
Government Code.
NOTICE OF JURY SERVICE
The Judges of the District, County and Justice Courts shall provide in a timely manner to
the District Clerk information regarding the required jury panels for the respective courts.
A true and complete written list showing the names and addresses of the persons
summoned to begin jury service on a particular date shall be kept by the District Clerk until said
list has been used.
A true and complete written list of the names and addressed of persons summoned to
begin jury service on a particular date shall be filed with the County Clerk at least ten (10) days
before that date.
The District Clerk shall summons by first class mail all persons so listed to be called for
jury service on such date at least ten (10) days prior to the date such persons are to begin jury
service. The Clerk shall supply the computerized summon forms which shall be addressed to all
persons selected.
Any authority or duty assigned to the District Clerk herein may be delegated to a deputy
or other designee of such Clerk, including the Elections Administrator.
GENERAL JURY PANEL
A District Judge, County Court at Law Judge or Justice of the Peace may determine the
number of prospective jurors that are reasonably necessary for the cases to be tried in their
courts, Any District or County Court at Law Judge may act as a Presiding Judge for the jury
qualifications and assign such jurors as may be needed into panels for the different courts.
ADDITIONAL JURORS
If the presiding judge determines that the number of jurors previously selected for any
designated date is insufficient, he shall direct the District Clerk to prepare a supplemental list and
summon such additional persons to those already summoned as may be necessary to meet the
needs of the courts; provided that such supplemental summons shall be mailed at least ten (10)
days prior to date of service.
AMENDMENTS
This plan may only be amended by Commissioners' Court of Calhoun County, Texas
upon recommendation of a majority of the District Judges of Calhoun County, Texas.
EFFECTIVE DATE
This plan shall become effective immediately upon its adoption and approval by the
Commmissioners' Court.
TO: Honorable Commissioners' Court of Calhoun County, Texas
FROM: District Judges of Calhoun County, Texas
RE: Plan for procedures for selection of persons for jury service, pursuant to
Government Code, Section 62.011
The undersigned majority of the District Judges of this County recommend to the County
Commissioners' Court that the plan set forth and attached hereto be adopted by you as the plan
for procedures for selection of persons for jury service, pursuant to Government Code, Section
62.011
H ack W. Marr, 24`cial District
A
hen Williams, 135" Judicial
�9de7t,�-V A-
Ho2 SWipFr Koetter, 267 Judicial District
The foregoing plan and procedure and procedure is approved by a majority of the District Judges
of Calhoun County, Texas, this 5'` day of February, 2016.
Ho . ck W. Marr, 24"' Judicial District
i
n. Stephen Williams,135.. Judicial
District
5�
Hon. Ski Koetter, 267.. Judicial District
The foregoing plan and procedures is adopted by the Commissioners' Court of Calhoun County,
Texas, and ordered entered upon its minutes this the day of February, 2016.
llf�'11 1f1IPhz1;---
Michael Pfcodf, ounty Judge
Calhoun County; Texas
Anna Goodman, County Clerk
Calhoun County, Texas
MODIFICATION WITHIN THE 2014 OPERATION STONE GARDEN (OSG) TO TRANSFER $5,000
FROM OSG SHERIFF'S OFFICE OVERTIME TO PORT LAVACA POLICE DEPARTMENT OVERTIME TO
COVER REIMBURSEMENT:
Judge Pfeifer made a motion to approve Modification within the 2014 Operation Stone Garden (OSG) to transfer
$5,000 from OSG Sheriff's Office Overtime to Port Lavaca Police Department Overtime to cover reimbursement.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Feb. 17. 2016 11:15AM
No.7655 P. 1
CALHOUN COUNTY, TEXAS.
COUNTY SHERIFF'S OFFICE
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: OPERATION STONE MODIFICATION
DATE: FEBRUARY 16, 2016
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR FEBRUAR'Y 25, 2016
• Consider and take necessary action for modification within the 2014
OSG Grant to transfer $5000.00 from OSG Sheriff's Office overtime to
Port Lavaca Police Dept. overtime to cover reimbursement.
Sincerely,
D�OD�� I
George Aleman
Calhoun County Sheriff
Feb.11.2016 11:16AM No.7655 P. 2
COUNTY OF CALHOUN
SHERIFF GEORGE ALEIIIIAN
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
eomritli#- to L'ommUnlEq
February 15, 2016
US Border Patrol Sector, Corpus Christi, TX
Greg Bundrick, USBP, Agent
Re. Modification from CALHOUN COUNTY 2014 OPSG overtime Budget:
The Calhoun County Sheriffs office has qualified and applied for funding through Operation
Stonegarden. This agency, along with the Port Lavaca Police Department (PLPD) were identified as an
integral part of the U.S. Border Patrol's strategy to enhance cooperation and coordination among
Feripra 1, .GtatP and I nrAI ae.,. ;Pes in a joint mission to secure the Unitod Statec border:. Approvod
funding through OPSG has been and will be used to enhance enforcement efforts along routes of ingress
and coastal waterways. The County's participation, in conjunction with the Port Lavaca Police
Department and Texas Parks and Wildlife will achieve border control by establishing a substantial
probability of apprehension through improved enforcement, improved rapid mobility and intelligence
driven resource deployments. Additionally, Calhoun County will involve a number of collaborators to
assist in the stated mission of OPSG and will promote a collaborative enforcement effort that extends
our border outward while strengthening a defense in depth posture.
During the proposed operations cycle the Port Lavaca Police Department (PLPD) has suffered a loss of
manpower and they have not been able to supply support services for OPSG at regular intervals. Due to
inabilityto utilize our currents funds we are asking to transfer available funds to another friendly force
to raise the level of Proficiency in support of OPSG. PLPD was allotted tactical expenses in the sum of
$39,339,90 for the 2014 year grant. To date the usage of the funds for PLPD has been $8,510.00 for the
2014 grant leaving $30,829.09 uncommitted funds. The 2014 Grant year will end February of 2016
leaving funds unutilized forthe benefit of OPSG.
The Calhoun County Sheriffs Office requested to transfer PLPD uncommitted funds of $30,829.09 to
friendly force Texas Parks and Wildlife_ This FRAGO was approved on January 12, 2015 for the transfer
of uncommitted funds to Calhoun County friendly force for specialized equipment.
Main Office (361) 553-4646
Facsimile (361) 553-4668
Feb. 17. 2016 11:16AM
No.7655 P. 3
On January 27, 2016, PLPD was requested to send monthly reports for funds of$8,510.81, PLPD showed
to have used of 2014 grant. After all reimbursement reports which were sent in by PLPD, showed to
have used more than $8,510.81. PLPD is needed $5,000.00 to cover overtime reimbursement for 2014
grant.
Calhoun County Sheriff's Office Is requesting a modification to the approved budget:
Calhoun CO uncommitted overtime funds 2014 $69,641.00
Calhoun CO to move over from overtime budget to PLPD overtime
budget $5,000.00.
Thank you for your consideration in this matter
Respectfully,
Sheriff George Aleman
Calhoun County Sheriffs Office.
TRANSFER OF MONEY FROM PORT LAVACA POLICE DEPARTMENT TO TEXAS PARKS & WILDLIFE IN
THE AMOUNT OF $84,302.57 WITHIN THE OPERATION STONE GARDEN GRANT 2014:
Judge Pfeifer made a motion to approve transfer of money from Port Lavaca Police Department to Texas Parks &
Wildlife in the amount of $84,302.57 within the Operation Stone Garden Grant 2014.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
F e b. 17. 2016 11:16AM
No.7655 P. 4
CALHOUN COUNTY, TEXAS
COUNTY SHERIFF'S OF1110E
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: OPERATION STONE GARDEN FUNDS
DATE: FEBRUARY 16, 2016
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR FEBRUARY 25, 2016
• Consider and take necessary action to approve transfer of money from
PLPD to TP&W in the amount of $84,302.57 within the OSG Grant of
2014.
Sincerely,
George Aleman
Calhoun County Sheriff
Feb, 17.2016 11:17AM No. 7655 P. 5
71
MCA 130/1,3
December 30, 2015
MEMORANDUM FOR:
Manuel Padilla, Jr.
Chief Patrol Agent
Rio Grande Valley Sector
4400 South, Expressway 281
Edinburg, Texas 78542
FpAii
s U.S. Customs and
Border Protection
00
THROUGH-. Robert R Paez
Executive Officer
FROM Javier K. Resendez�
Supervisory Border Patrol Agent
OPSG 00 Texas Calhoun FY14
Forwarded for your review and consideration is a request for a an amendment of the F'Y 2014
Operation Stonegarden (OPSG) Calhoun County grant submitted by the Calhoun County Sheriff s
Office.
Under Operations Order 15-RGVRGV-12-003 V4, Calhoun County was awarded funding for
overtime, mileage, and equipment. Calhoun County is requesting to transfer funds to the Texas
Parks & Wildlife Department (TPW) as follows:
From Line Item
Amount
To Line Item
Overtime Calhoun Count
$53,473.48
Equipment(TPW)
Frag Order
Uncommitted Funds (Port
Lavaca Police Dept.)
$30,829.09
Equipment (TPW)
Frag Order
Total:
$84 02.57
The total amount affected would be $84,302.57 resulting in a Fragmentary Order.
TPW will use the funds to purchase Night Vision Goggles and a Polaris NMR-4. TPW will use
the equipment purchased to assist the Rio Grande Valley Sector with OPSG enhancements in the
border region.
This funding transfer/amendment falls within the guidelines of allowable costs as defined in the
Homeland Security Grant Program Guidance and Application Kit.
Attachments
1 /7/2016
Approve/Date:
Disapprove/Date:
Needs Discussion/Date Modify/Date:
Feb. 17. 2016 11:17AM
Jenny McGrew
No.7655 P. 6
From: Candice Villarreal<candice.villarreal@calhouncotx.org>
Sent: Monday, February 15, 2016 11:01 AM
To: cindy.mueller@calhouncotx.org
Subject- FW-. Calhoun County 2011 onLc un.omittcd runcl update
From, Ding, Jiewei rma!It :Jg iewei.Ding@dps.texas.00v]
Sent: Friday, November 20, 2015 1:29 PM
To: capdice.faltesek@calhounc&.oro; mike.p_feifer@calhouncotx.om; george.alemanocalhouncotx.org
Cc: ioergbert.aarcia calhouncotx.org; Mendez, Arturo; DELUNA, RICARDO; CABALLERO, ANDRES;
RODOLFO.FSQUIVEL0 BP.DHS.GOV; JAVIER.K.RESENDEZ@CBP.DHS.GOV
Subject: Calhoun County 2014 OPSG Uncomitted Fund Update
Greetings,
As we nearthe end of the local grant performance period for the 2014 Operation Stonegarden Grant Program
(OPSG), the Texas Homeland Security State. Ariminictratiye Agency (TJiSSAA) would -like to obtain an update on
the amount of uncommitted OPSG grant funds your jurisdiction will be utilizing between now and the end of
your performance period, (February 28, 2016).
According to SPARS progress spending reports, Calhoun County currently has a total of $218,222.03 in
uncommitted funds (Calhoun CO SO - $181,184.89, City of Port Lavaca PD $37,037.14).
You are reminded that ALL purchasing, invoicing and request for reimbursement must be submitted and
completed through the DPA/SPARS website on or before the February 28, 2016 deadline. As you are aware,
the THSSAA is currently transitioning from DPS to the Office of the Governor, and we must ensure that close
out of the 2014 OPSG grant is completed.
Note: Failure to complete equipment/item purchases, and invoicina your proiect within the performance
period could unfortunately result in your iurisdiction not being able to retain uncommitted furidina and/or
request reimbursement for expenditures that have been made but have not been entered into to the
SPARSIDPA System for processing and reimbursement under this grant.
If there are any questions, please feel free to contact me.
Regards,
liewei "Jerry' Ding
Grant Coordinator R
Homeland Security Grant Program - State Administrative Agency
9uandXAS security Texas Department of Public Safety
Physical: 5805 N. Lamar Blvd. —Austin, TX 78752 — Mailing: PO Box 4087 — Austin, TX 78773-0113
(512)377-0038 FAX (512) 206-3137
Feb. 17. 2016 11:18AM
AGENCY CONFIDENTIALITY NOTICE
No, 7655 P, 7
This electronic mail transmission is confidential and privileged. Unless you are the addressee (or authorized to receive
for the addressee), you may not use, copy or disclose to anyone the message or any information contained in the
message. ItyoU have received the transmission In error, please advise the sender by reply e-mail, destroy all electronic
and non -electronic copies, and delete the transmission from your system. This e-mail may contain the thoughts and
opinions of (Jiewei Ding) and may not represent official Texas Department of Public Safety policy.
REQUEST THAT THE COUNTY AUDITOR CONDUCT THE AUDIT OF SHERIFF'S DEPARTMENT FY 2015
ASSET FORFEITURE FUNDS AS REQUIRED BY CODE OF CRIMINAL PROCEDURE ARTICLE 59.06:
Commissioner Lyssy made a motion to approve request that the County Auditor conduct the audit of Sheriff's
Department FY 2015 Asset Forfeiture Funds as required by Code of Criminal Procedure Article 59.06.
Commissioner Fritsch seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY, TEXAS
COUNTY SHERIFF'S OFFICE
211 SOUTH ANN STREET
PORT LA'VACA, TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: CHAPTER 59 REPORT FOR 2015
DATE: FEBRUARY 16, 2016
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR FEBRUARY 25, 2016
• Consider and take necessary action to request that the County Auditor conduct the
audit of Sheriffs FY 2015 Asset Forfeiture Funds as required by Code of Criminal
Procedure Article 59.06.
Sincerely,
George Aleman
Calhoun County Sheriff
l 'd LS91'IN AVS�:ll 91R'Ll'gad
Feb. 17. 2016 11:18AM
No.7655 P. 9
FY 2015
CHAPTER 59 ASSET FORFEITURE REPORT
BY LAW ENFORCEMENT AGENCY
?' _ `pTORNIATIONs
Agency Name:
Calhoun County Sherltra Office
AFency Mailing Address:
211 S. Ann
Port Lavaca, TX 77979
Phone Number:
1-5534648
County:
Calhoun
Email Address:
'ann .m rew calhouncotx.o
Reporting Period: 01/01/15-12/31/16
xam le01/01/2015-12/31/15 10/01/15-09/30/15
A
Bo inn' balance;
$ 20,518.52
B
Seizures during reporting period!
1.
Amount seized and retained in yew agency's custody:
$ 21,318.00
2.
Amount seized and transferred to the District Attorney pending
forfeiture:
$
3.
Total Seizures:
$ 21,318.00
C
Interest earned on seized funds during reporting period!
$
D
Amount rctumcd to Defendants/Respondents:
$
3,110.00
E
Amount transferred to Forfeiture Account:
$
1,603.00
P
Other reconciliation items (provide detail on additional sheet):
$
G
EndingBabwoo A+Bl+C+FminusDminu8E:
$ 37,323.52
A
Beginning balance:
$ 16,039.66
_--dum
B)
Amount forfeited to and received by reporting agency (including interest)
Lq reportingeriod:
$
901.80
C
Interest earned on forfeited funds during reporting riod:
$
2.87
D
Amount awarded pinsuantTo 59.022;
$
E
Amount awarded intrsuant to 59.023:
$
F)
Proceeds received by yom avenry from aatw of fire ifM ...,,.,>.n,-
$
a 1 An,70
G
Amount returned to crime victims:
$
Other reconciliation items(provide detail on additional sheet);
S
1,422.20
Total cx enditures of forfeited funds during Toporting period:
$
984876
Endin balance A+B+C+D+E+F+14minus Gminus :
$ 17,498.29
' w' .0
Please note — this should be a number,
not a currency amount. Exampto 4 cars
seized, 3 cars forfeited and 0 cars put
into use
SEIZED
FORFEITED
TO AGENCY
RETURNED TO
DEFENDANTS /
RESPONDENTS
PUT INTO
USE By
AGENCY
A, Motor Vehicles (include oars,
motors eles tractor trailers etc.
3
3
B. Real Property (count each parcel
seized as one item
C. Computers (include computer and
attached system components, such as
printers and monitors as one item)
D. Firearms (include only fucarms seized
for forfeiture under Chapter 59, Do not
�o¢.d... wwpono diop000d undoe Chwptor
18.
E. Other
E. Other
E. Other
E. OOrar
Feb. 17, 2016 11:19AM
No.7655 P, 10
A
Motor Vehicles;
#
B
M11 Pro e :
#
C
Computers;
#
D
Firearms:
#
E
Other:
#
A
Motor Vehicles:
#
B
Real Property:
#
C
Com uters:
#
D
Firearms:
#
E
Other:
#
A
SALARIES
1.
Increase of salary, a erase or allowance for employees (salary supplements);
$
2.
Sgary budgeted solely from forfeited funds:
$
3.
Number of employees paid using forfeiture funds;
#
4
TOTAL SALARIES YAITJ OU I OX VAJAYIER JYFUND5:
$
B
OVERTIME
1.
For employees bud clod by governingbody:
$
2.
For employees budgeted solel out of ferfeiture faads
$
3.
Number ofemployees paid using forfeiture funds:
#
4.
TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS
$
EQUIPMENT
1.
Vehicles: automotive repairs, win ow bpt, a ias registration
$ .51
2.
Computers..
$
3.
Firearmsprotective body armor, personal equipment;
$
4.
Furniture:
$
5.
Software:
$
6.
Maintenance Costs: radio maintenance
$ 800-00
7,.
Uniforms:
$
8.
K9 Related Costs:
$
9.
Other must provide detail on additional sheet
$
10.
TOTAL EQUIPMENT PURCHASED WITH CHAPTER 59 FUNDS:
$ 3178.61
DI
SUPPLIES
1.
Office supplies: copier rent
$ 910.42
2.
Mobile Phone and data account fees:
S
3.
Internet.
$ 1,29,89
4.
law en orcement supplies
S 651.45
5.
TOTAL SUPPLIES PURCHASED WITH CHAPTER 59 FUNDS:
S 2,796.76
E
TRAVEL
1.
IN STATE TRAVEL
la
Trans orUtion;
$
lb,
Meals & lodgin
S
lc
mileage:
$
Id
Incidental expenses
$
1e
Total In State Travel
$
2.
OUT OF STATE TRAVEL
2a
Trons ortation
$
2b
Meals & lodging:
$
2c
Mileggo
$
2d
Incidental expenses
$
2e
Total Out of State Travel
$
3
TOTAL TRAVEL PAID OUT OF CHAPTER S9 FUNDS
$
F
TRAINING
1.
Fees conferences seminars):
$
2.
Materials ooks eds videos etc.
$
3.
Other must provide detail on additional sheet):
$
Feb. 11, 2016 11:19AM
No.7655 P. 11
4.
TOTAL TRAINING PAID OUT OF CHAPTER 59 FUNDS:
$
G
INVESTIGATIVE COSTS
1.
Informant costs:
$
2.
Buy mene :
$
3.
Lab expenses;
$
4.
Other (mustprovide detail on additional sheet):
$
S.
TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS:
S
H)
PREVENTION / TREATMENT PROGRAMS / FINANCIAL
ASSISTANCE / DONATIONS
1..
Total Prevention / treatment prograrns(Pursuant to articles 59.06 d-3 6 -
$
2.
Total financial assistance(pursuant to articles 59.06 n and 0 :
$
3.
Total donations(pursuant to Artiolos 59.06 d-2 :
$
4.
TOTAL PREVENTION / TREATMENT PROGRAMS / FINANCIAL
ASSISTANCE/ DONATIONS (PURSUANT TO ARTICLES 59.06 (d3(6)),
h " a o d-2 :
$
I.
I FACILITY COSTS
L
Building purchase!
$
2.
Lease payments:
$
3.
Remodeling!
$
4.
Maintenena costs:
$
5.
UNuties;
$
6.
Other mustprovide detail on additional sheet)!
$
7.
TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS:
$
S.
MISCELLANEOUS FEES
1.
Court costs:
$
2,
1 Filin foes:
$
3.
Insurance:
$
4.
Witness fees(including travel and security):
S
5.
Audit costs and fees (including audit pmparation and professional fees):
$
6.
Other must provide detail on additional Sheet):
$
7.
TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS:
S
K.
PAID TO STATE TREASURY / GENERAL FUND / HEALTH & HUMAN
SERVICES COMMISSION
1-
Total paid to state treasury due to lack of a tomcat pursuarit to 59.06 c :
$
2.
Total paid to state treasury duo to participating in task force not established in
accordance with 59.06 1 ;
S
3.
Toud paid tv General Fund pursuant to 59.06 (o-3) (C) (Texas Department of
Public Safety only):
S
4.
Total forfeiture funds transferred to the Health and Human Services Commission
ursuam to 59.06
$
5.
TOTAL PAID TO STATE TREASURY / GENERAL FUND / HEALTH &
HUMAN SERVICES COMMISSION OUT OF CHAPTER 59 FUNDS:
$
L.
TOTAL PAID TO COOPERATING AGENCY(IES) PURSUANT TO
LOCAL AGREEMENT:
S 3,873.49
M.
TOTAL OTHER EXPENSES PAID OUT OF CHAPTER 59 FUNDS
WHICH ARE NOT ACCOUNTED FOR IN PREVIOUS CATEGORIES
must Drovide detail on additional sheet):
$
N.
TOTAL EXPENDITURES:
$ 9,848.76
Feb. 17. 2016 11:20AM
No.7655 P. 12
FY 2015
Chapter 59 Asset Forfeiture Report
By Law Enforcement Agency
Calhoun County Sheriff's Office
Continuation Page: Detail for Other Categories
II. H) Okhcr rcconcllletion itoma:
Amount paid to DA from seizure bank account
and also reported In expenditure item VI. L) $ 601.20
Restitution received 821.00
$1,422.20
Feb. 17, 2016 11:20AM No. 7655
P. 13
NOTE: BOTH CERTIFICATIONS MUST BE COMPLETED
AUDITOR / TREASURER / ACCOUNTING PROFESSIONAL/PREPARER CERTIFICATION
I swear or affirm that the Commissioners Court, City Council or Agency Head (if no governing
body) has requested that I conduct the audit required by Article 59.06 of the Code of Criminal
Procedure and that upon diligent inspection of all relevant documents and supporting materials, I
believe that the information contained in this report is true and correct to the best of my
knowledge.
AUDITOR, TREASURER,
ACCOUNTING PROFESSIONAL or
PREPARER (Printed Name): Cindy Mueller
TITLE:
SIGNATURE:
Auditor
DATE: 02/25/2016
AGENCY HEAD CERTIFICATION
I swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and
opooiflo oxpendit. of all p,vccode and property subject L. CLapt.A 79 of aie Cude of Ciuuulai rrv,;vuure,
and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture
report is true and correct and contains all information required by Article 59.06 of the Code of Criminal
Procedure. I further swear or affirm that, to the best of my lwowledge, all expenditures reported herein were
lawful and proper, and made; in accordance with Texas law.
AGENCY DEAD (Printed Name):
SIGNATURE:
DATE:
RETURN COMPLETED FORM TO:
Aleman
Office of the Attorney General
Criminal Prosecutions Division
P.O. Box 12548
Austin, TX 78711-2548
Attn: Kent Richardson
(512)463-1591
Chapter59AuditReport@texas8,ttomeygeneral.gov
WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE
MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT
THE ADDRESS ABOVE.
ACCEPT 2015 CONTINUING EDUCATION CERTIFICATE OF COMPLETION AND TRANSCRIPT FROM
CALHOUN COUNTY CLERK:
Commissioner Finster made a motion to accept 2015 Continuing Education Certificate of Completion and
Transcript from Calhoun County Clerk.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Rile
From: Anna Goodman <anna.goodman@calhouncotx.org>
Sent: Monday, February 15, 2016 10:15 AM
To: SUSAN. RILEY@CALHOU NCOTX.ORG
Subject: Commissioners' Court 02/28/2016 - Certificate of Continuing Education - Agenda Item
Attachments: 2015.CE CERTIFICATE.pdf
Good morning,
It was recommended at January's conference to submit the Certificate of Completion of the Continuing Education requirements
to Commissioners" Court for public record. Will you please add to the agenda for Commissioners' Court 02/28/2016?
Thanks) I
Calhoun County Clerk
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Conference History
To generate a report of credits you have earned for a specific period of time, click on the date range button and enter the date range below. To generate a report
for credits counting toward a specific certificate, select the certificate below. Click Generate button to generate the report. Once a report has been generated you
can click the Summary PDF or Dotal] PDF buttons to to create detail and summary reports of the information in POF format.
Member: Anna Goodman
View by: Date range Certificate
Certificate: 2015 Certfficete(CB}
Generate
NOTE: All tunes are shown in hours and minutes. For example, 2.5 hours will show as 2:30 (2 hours 30 minutes)
IConference history canferences counting toward "2015 Cartlfieate(CS)" certificate.
Summary PDF Detail PDF
Conference Name
Date
Approved
Pending
1 Entered By
! Approved By
New Clerk's Orientation
j 01t20/2015
7:20
i Anne Goodman
' Heather H. Hawthorne
CDCAT 2016 Educatlon Roundup
1 01/20/2015
8:aa -
Anna Goodman
Heather H. Hawthorne I
-
' 0121120P5
5:30 -
Anne Goodman
Heather H. Hawthorne
012212015
6:30
Anne Goodman
Heather H. Hawthorne
01/2312016
3:30
Anna Goodman
Heather H. Hawthorne i
Conference Total
23:30
0:00
I j
R015 Probate Regional Workshop- Austin
03/25/2015
1:30
Anna Goodman
I Heather H. Hawthorne
f j
i 03/20015
7:45
Anna Goodman
i Heather H. Hawthorne
! 03127/2016
2:00 _
Anna Goodman
1 Heather H. Hawthorne
Conference Total
10:45
0:00
I
81al Annual Texas Vital Statslka Conference
12/09/2015
130
Goodman
Celeste Bichsel
.......... ..... ............. ..... ...... .... .. ............
........ .......
12110/2015
...... ........
6:15
iAnna
.. .. .... ....._
; Anna Goodman
..,.... _.._..-....... ..-._........._..
Celeste n1chsei
12/11/2015
1:30
Anna Goodman
Celeste Bichsel
Conference Total
9:15
OAO
Period Total i 50:50 0:00
INSURANCE SETTLEMENT FROM TEXAS ASSOCIATION OF COUNTIES IN THE AMOUNT OF
$2,345.11 FOR PRECINCT #1 SHOP DAMAGE FROM JANUARY 12, 2016:
Commissioner Fritsch made a motion to accept insurance settlement from Texas Association of Counties in the
amount of $2,345.11 for Precinct #1 shop damage from January 12, 2016.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Susan Rlley
From:
Candice Villarreal <Candice.villarreal@calhouncotx.org>
Sent:
Monday, February 15, 2016 12:27 PM
To:
susan.riley@calhouncotx.org
Cc:
michael. pfeifer; Roger Galvan; vern.lyssy@calhouncotx.org; neil.fritsch@calhouncotx.org; Kenny Finster; Angela Torres
Subject:
Agenda Item - Insurance Settlement
Attachments:
Insurance Settlement - Prct 1.pdf
Susan,
Please add the following agenda item for Commissioners Court on February 25th.
Consider and take necessary action on insurance settlement from Texas Association of Counties in the amount of $2,345.11 for
Precinct #1 Shop damage from January 12, 2016
Thank you,
Candice Villarreal
Calhoun County Auditors Office
Phone: (361)553-4612
Fax: (361) 553-4614
Candice. villarf'eal @calhouncotx.ortg
TEXAS ASSOCIATION OF COUNTIES-CHCIiDATE CpjECK NO `_
RISK MANAGEMENT POOL -CLAIMS 2/1/2016 18643 18643
I camoun coumv I
2/1/2016 PR20160016-2 Pot 1 Shop Damage $4,845.11
2/1/2016 PR20160016-2 Deductible $-2,500.00
pss°c�
A'
TEXAS ASSOCIATION OF COUNTIES
RISK MANAGEMENT Po6L-CLAIMS.
; 3''_
x ''
S
fROSTBANK 18643
30-9/1140
H - z
1210 SAN ANTONIO STREET
ry»r
�.
AUSTIN, TX 78701-
✓,: 4e
(512) 478-8753,.
C°0�5'
DATE - AMOUNT
2/1/2016-$2,345.11
t
PAY. TWO THOUSAND THREE HUNDRED FORTY-FIVE AND I / 100 DOLLARS
iI
.
- ',
'Calhoun
VO1DA R76D DAYS-
_
TO THE
County
ORDER
`211 S Ann St
-
OF.
`Port Lavaca, TX 779794203
TEXAS ASSOCIATION OF COUNTIES
RISK MANAGEMENT POOL -CLAIMS
Calhoun County
211 S Ann St
Port Lavaca, TX 779794203
18643
TO REORDER CALL; (706) 327.9550
W143F001014M 10114
RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED.
PROPERTY IS LOTS 14 AND 15, BLOCK 119, ALAMO BEACH, CALHOUN COUNTY, TEXAS, BEING
THAT PROPERTY MORE PARTICULARLY DESCRIBED IN VOLUME 334, PAGE 908 OF THE DEED
RECORDS, CALHOUN COUNTY, TEXAS (ACCOUNT #55352):
Commissioner Galvan made a motion to approve Resolution Providing for the Sale of Property acquired by the
County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is
Lots 14 and 15, Block 119, Alamo Beach, Calhoun County, Texas, being that property more particularly described
in Volume 334, Page 908 of the Deed Records, Calhoun County, Texas (Account #55352).
Commissioner Finster seconded the motion
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lots 14 & 15, Block 119, Alamo Beach, Calhoun County, Texas being that property
more particularly described in Volume 334, Page 908 of the Deed Records, Calhoun County,
Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the
jurisdiction of Calhoun County, Texas (Account #55352), was offered for sale by the Sheriff of
Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent
taxes by the District Court; Cause No 2012-6-6100; Calhoun County et al vs. Shauna L. Darger;
and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and the Calhoun Port Authority, pursuant to TEX. PROP. TAX CODE §34.010); and
WHEREAS, TEX. PROP. TAX CODE §34.05(a), (h) and (i) provide that a taxing unit may accept
a sufficient bid. A bid of ONE THOUSAND AND No HUNDREDTHS DOLLARS ($1,000.00)
having been received from Jerry Bastian would be a sufficient bid for this property;
THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is
hereby authorized to convey Lots 14 & 15, Block 119 Alamo Beach, Calhoun County, Texas,
according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiciton of
Calhoun County, Texas (Account #55352) for the sum of ONE THOUSAND AND No
HUNDREDTHS DOLLARS ($1,000.00) payable to the Calhoun County Appraisal District for
distribution as provided by law and to execute a deed to Jerry Bastian.
PASSED, APPROVED AND ADOPTED THIS day of V--f 2016.
Precinct 1
Vera Lyssy, Count} `Commissioner, Precinct 2
N it Fritsch, County Cp�Ymniissioner, Precinct 3
Kenneth Finster, County Commissioner, Precint 4
RESOLUTION PROVIDING FOR THE SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN
AT DELINQUENT TAX SALE
WHEREAS, Lots 14 & 15, Block 119, Alamo Beach, Calhoun County, Texas being that property
more particularly described in Volume 334, Page 908 of the Deed Records, Calhoun County,
Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the
jurisdiction of Calhoun County, Texas (Account #55352), was offered for sale by the Sheriff of
Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent
taxes by the District Court; Cause No 2012-6-6100; Calhoun County et at vs. Shauna L. Darger;
and
WHEREAS, no sufficient bid was received and the property was struck off to the County of
Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School
District and the Calhoun Port Authority, pursuant to TEX. PROP. TAX CODE §34.010); and
WHEREAS, TEx. PROP. TAX CODE §341.05(a), (h) and (i) provide that a taxing unit may accept
a sufficient bid. A bid of ONE THOUSAND AND No HUNDREDTHS DOLLARS ($1,000.00)
having been received from Jerry Bastian would be a sufficient bid for this property;
THEREFORE, BE IT HEREBY RESOLVED by the President of the Board of Trustees of the
Calhoun County Independent School District is hereby authorized to convey Lots 14 & 15,
Block 119 Alamo Beach, Calhoun County. Texas, according to the map or plat thereof recorded
as assessed on the tax rolls under the jurisdiciton of Calhoun County, Texas (Account #55352)
for the stun of ONE THOUSAND AND No HUNDREDTHs DOLLARS ($1,000.00) payable to the
Calhoun County Appraisal District for distribution as provided by law and to execute a deed to
Jerry Bastian.
PASSED, APPROVED AND ADOPTED THIS u0ll� day of .Februorq 2016.
r
Mike' Idtf 611er, President " f
Calhoun Independent School District
Secretary, Board of Trustees
0
1fr.VMS Y���f17�1 1
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
DATE: May 5, 2015
GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun
Independent School District and the Calhoun Port Authority
GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979
GRANTEE: Jerry Bastian
GRANTEE'S MAILING ADDRESS: Drawer 68, Port Lavaca, Texas 77979
CONSIDERATION: One Thousand Dollars ($1, 000.00)
PROPERTY: Lots 14 & 15, Block 119, Alamo Beach, Calhoun County, Texas, being that
property more particularly described in Volume 334, Page 908 of the Deed Records, Calhoun
County, Texas (Account #55352).
TAX FORECLOSURE LAWSUIT: Cause No. 2012-6-6100; Calhoun County Appraisal
District v. Shauna L. Darger
GRANTOR, for and in consideration of the amount set out above, and subject to the
reservations from and exceptions to conveyance, and other good and valuable consideration paid
by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has
GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND
CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY
acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT
referenced above.
TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto
the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any
kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any
time hereafter have, claim or demand any right or title to the PROPERTY, premises or
appurtenances, or any part thereof.
GRANTOR excludes and excepts any warranties, express or implied, regarding the
PROPERTY, including, without limitation, any warranties arising by common law or Section
5.023 of the Texas Property Code or its successor.
GRANTOR has not made, and does not make any representations, warranties or covenants of
any kind or character whatsoever, whether express or implied, with respect to the quality or
condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and
uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws,
rules, ordinances or regulations of any applicable governmental authority or habitability,
merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make
any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal
Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency
regulations, or the disposal of any hazardous or toxic substances in or on the property.
The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all
faults".
This conveyance is expressly made subject to property taxes for the tax year 2014 and
subsequent years.
This conveyance is expressly subject to any existing right or redemption remaining to the
former owner of the PROPERTY under the provisions of law.
This conveyance is expressly subject to all easements and restrictions of record.
When the context requires, singular nouns and pronouns include the plural.
IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas
Property Tax Code, has caused these presents to be executed on the date set forth in the
acknowledgement attached hereto, to be effective as of DATE.
County of Calhoun
By i I �-
Michael J. Pfeifer, ounty Judge
THE STATE OF TEXAS
COUNTY OF CALHOUN
Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer,
County Judge of County of Calhoun, known to me to be the person whose name is subscribed to
the foregoing document and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND
�pry"��qc SUSAN k1lEY
�. = IJotary Public. Sta[e of Texas
�.^� �,i„= My Comm is�sion Expires
,,J,��t., April 18, 2076
SEAL OF OFFICE this the day ofl 2016
2. e-
Notary Public, State of Texas
My Commission expires:
PUBLIC HEARING ON THE MATTER OF AMENDING THE 2015 AND 2016 CALHOUN COUNTY
BUDGETS:
Judge Pfeifer opened the Public Hearing at 10:23 a.m. and asked if there were any comments from the public.
Candice Villarreal, Assistant Auditor, read the 2015 and 2016 Budget Amendment Approval Lists.
Judge Pfeifer closed the Public Hearing at 10:36 a.m. as there were no comments from the public.
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that Calhoun County Commissioners'
Court will hold a public hearing in the Commissioners' Courtroom, 211 S. Ann Street, in
Port Lavaca, Texas, at 10:00 a.m. on February 25, 2016 on the matter of amending the
2015 and 2016 Calhoun County Budgets.
The public shall have the right to be present and participate in such hearing.
Michael J. Pfeifer
Calhoun County Judge
AMENDING THE 2015 AND 2016 CALHOUN COUNTY BUDGETS:
Commissioner Galvan made a motion to approve the 2015 and 2016 Budget Amendments which he later
rescinded.
Commissioner Galvan made a motion to approve 2015 and 2016 Budget Amendments with the exception of
rollover funds from Precinct 3. (2015 Amendment #4206 and 2016 Amendment #4203)
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Finster and Judge Pfeiffer all voted in favor.
Commissioner Fritsch opposed.
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ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES:
Judge Pfeifer made a motion to accept reports of the following County offices:
• County Treasurer — October 2015
• County Treasurer — November 2015
• County Treasurer — December 2015
• County Treasurer — Investment Report (Quarter ending September 30, 2015)
• County Treasurer — Quarterly Statement of Balances (Quarter ending December 31, 2015)
• County Sheriff — January 2016
• Calhoun County Clerk —January 2016
• Calhoun County Clerk — August 2015 (Revised)
• Calhoun County Clerk — September 2015 (Revised)
• Floodplain Administration — January 2016
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT
MONTH OF: OCTOBER 2015
BEGINNING
ENDING
FUND
FUND BALANCE
RECEIPTS
DISBURSEMENTS
FUND BALANCE
OPERATING FUNDS:
GENERAL
$ 22,329,046.45
$ 1,667,759.47
$ 2,206,075.45
$ 21,790,730.47
AIRPORT MAINTENANCE
26,779,06
105.10
484.91
26,399.25
APPELLATE JUDICIAL SYSTEM
1,296.91
117.90
-
1,414.81
COASTAL PROTECTION FUND
39,155.57
7.47
-
39,163.04
COUNTY AND DIST COURT TECH FUND
2,953.72
42.89
-
2,996.61
COUNTY CHILD ABUSE PREVENTION FUND
341.08
6.01
-
347.09
COUNTY CHILD WELFARE BOARD FUND
1,867.83
0.36
-
1,868.19
COURTHOUSE SECURITY
242,375.72
1,261.01
-
243,636.73
COURT INITIATED GUARDIANSHIP FUND
3,970.82
80.76
-
4,051.58
DIST CLK RECORD PRESERVATION FUND
11,401.99
167.33
-
11,569.32
CO CLK RECORDS ARCHIVE FUND
90,611.80
3,912.28
-
94,524.08
DONATIONS
78,721.06
229.47
1,632.41
77,318.12
DRUG/DWI COURT PROGRAM FUND -LOCAL
10,202.86
129.40
-
10,332.26
JUVENILE CASE MANAGER FUND
9,287.65
19.20
-
9,306.85
FAMILY PROTECTION FUND
6,721.84
46.28
-
6,768.12
JUVENILE DELINQUENCY PREVENTION FUND
8,594.45
1.64
-
8,596.09
GRANTS
526,372.85
2,070.08
8,823.51
519,619.42
JUSTICE COURT TECHNOLOGY
63,752.36
778.98
-
64,531.34
JUSTICE COURT BUILDING SECURITY FUND
10,450.48
157.97
-
10,608.45
LATERAL ROAD PRECINCT #1
1.71
4,317.97
-
4,319.68
LATERAL ROAD PRECINCT #2
1.71
4,317.97
-
4,319.68
LATERAL ROAD PRECINCT #3
1.70
4,317.97
-
4,319.67
LATERAL ROAD PRECINCT#4
1.71
4,317.99
-
4,319.70
PRETRIAL SERVICES FUND
66,348.82
212.65
-
66,561.47
LAW LIBRARY
195,300.15
835.14
717.95
195,417.34
LAW ENF OFFICERS STD. EDUC. (LEOSE)
28,936.43
5.52
-
28,941.95
POC COMMUNITY CENTER
58,934.57
2,161.24
3,488.52
57,607.29
RECORDS MANAGEMENT -DISTRICT CLERK
6,094.65
115.15
-
6,209.80
RECORDS MANAGEMENT -COUNTY CLERK
92,380.24
38.51
319.57
92,099.18
RECORDS MGMT & PRESERVATION
213,792.30
4,483.99
-
218,276.19
ROAD &BRIDGE GENERAL
1,542,153.62
23,671.32
-
1,565,824.94
SHERIFF FORFEITED PROPERTY
1,292.84
0.24
-
1,283.08
6MILE PIER/BOAT RAMP INSUR/MAINT
50,619.19
9.65
41.07
50,587.77
CAPITAL PROJ -RB INFRASTRUCTURE
746,583.87
-
147,877.60
598,706.27
CAPITAL PROD - COUNTY ENERGY TRZ#1
344,722.85
40,658.87
-
385,381.72
CAPITAL PROJ - SWAN POINT PARK
5,001.90
-
-
5,001.90
CAPITAL PROJ - AIRPORT RUNWAY IMPROV
78,472.13
-
-
78,472.13
CAPITAL PROJ - COUNTY ROAD 101
15,331.14
41,383.67
56,656.36
58.45
CAPITAL PROI - EMS SUBSTATION
347,399.23
-
6,564.00
340,835.23
CAPITAL PROJ - EMER COMM SYS
30,848.06
-
-
30,848.06
CAPITAL PROS - GREEN LAKE PARK
23,940.40
-
2,083.61
21,856.79
CAPITAL PROS - HATERIUS PARKIBOAT RAMP
21,064.00
-
-
21,064.00
CAPITAL PROS -PORT ALTO PUBL BEACH -STORM REP
6,484.78
-
-
6,484.78
CAPITAL PROD- IMPROVEMENT PROJECTS
315,174.08
-
125,885.00
189,289.08
CAPITAL PROJ - PORT O'CONNOR LIBRARY
1,167.00
-
-
1,167.00
CAPITAL PROJ - MMC NURSING HOME UPI, PROGRAM
1,046,620.55
-
-
1,046,620.55
CAPITAL PROJ - MMC BUSINESS IMPROVEMENT LOAN
1,500,000.00
-
-
1,500,000.00
ARREST FEES
1,028.12
431,22
1,065.51
393.83
BAIL BOND FEES (HE 1940)
2,160.00
1,050.00
3,210.00
-
CONSOLIDATED COURT COSTS (NEW)
14,488.85
8,636.64
23,095.49
30.00
DNA TESTING FUND
305.09
19.77
74.86
250.00
DRUG COURT PROGRAM FUND - STATE
178.06
127.45
30"1
0.30
$ 30 220.724.25
$ 1.818 006.43
$ 2.588.401.03
$ 29.450.329.65
SUBTOTALS
FEB 2 5 2016
CALHOUN COUNTY
COMMISSIONERS COURT
Pagel of 3
COUNTY TREASURER'S REPORT
MONTHOF:
OCTOBER 2015
BEGINNING
ENDING
FUND
FUNDBAL4NCE
RECEIPTS
DISBURSEMENTS
FUNDBALANCE
OPERATING FUNDS -BALANCE FORWARD
$
30,220,724.25
$ 1,818,006.43
$ 2,588,401.03
$
29,450,329.65
ELECTION SERVICES CONTRACT
73,746.48
12.77
-
73,759.25
ELECTRONIC FILING FEE FUND
1,644.12
896.37
2,540.49
0.00
EMS TRAUMA FUND
347.89
160.03
381.35
126.57
FINES AND COURT COSTS HOLDING FUND
7,847.31
-
-
7,847.31
INDIGENT CIVIL LEGAL SERVICE
528.00
216.00
720.00
24.00
JUDICIAL FUND(ST. COURT COSTS)
265.19
125.31
390.50
0.00
JUDICIAL SALARIES FUND
4,935.09
2,347.70
7,282.77
0.02
JUROR DONATION -HUMANE SOCIETY
24.00
-
-
24.00
JUROR DONATION -TX CRIME VICTIMS FUND
250.00
6.00
244.00
JUVENILE PROBATION RESTITUTION
475.00
10.20
-
485.20
LIBRARY GIFP AND MEMORIAL
52,642.40
10.04
-
52,652.44
MISCELLANEOUS CLEARING
10,145.41
2,875.11
828.79
12,191.73
REFUNDABLE DEPOSITS
2,000.00
-
-
2,000.00
STATE CIVIL FEE FUND
4,833.82
2,080.50
6,914.32
0.00
CIVIL JUSTICE DATA REPOSITORY FUND
21.38
11.89
33.27
0.00
JURY REIMBURSEMENT FEE
1,289.74
781.82
2,071.56
0.00
SUBTITLE C FUND
6,374.38
3,636.96
10,003.57
7.77
SUPP OF CRIM INDIGENT DEFENSE
694.92
392.95
1,087.87
0.00
TIME PAYMENTS
2,528.25
1,748.58
4,276.78
0.05
TRAFFIC LAW FAILURE TO APPEAR
1,784.47
1,436.34
3,220.81
0.00
UNCLAIMED PROPERTY
6,204.37
1.18
-
6,205.55
TRUANCY PREVENTION AND DIVERSION FUND
544.43
305.38
824.62
25.19
BOOT CAMP/JJAEP
147.43
-
-
147.43
JUVENILE PROBATION
94.930.58
96.982.11
43.888.21
148,024.48
SUBTOTALS
$
30,494,928.91
$ 1,932,037.67
$ 2,672,871.94
$
29,754,094.64
TAXES IN ESCROW
0.00
130,875.27
130.875.27
30 494 928.91
2,062,912.94
$ 2,672,871.94
29 884 969.91
TOTAL OPERATING FUNDS
OTHER FUNDS
D A FORFEITED PROPERTY FUND
33,060.83
-
-
33,060.83
SHERIFF NARCOTIC FORFEITURES
11,290.84
-
7.50
11,273.34
CERT OF OB-CRTHSE REF SERIES 2010
47,216.12
4,962.49
-
52,178.61
CURT OF OB-CRTHOUSE I&S SERIES 2012
50,606.26
6,497.46
-
57,103.72
OCEAN DRIVE IMPROVEMENTS
1.00
-
-
1.00
CAL. CO. FEES &FINES
91740.31
109.459.90
95 935.37
105.264.84
S3
3
TOTAL OTHER CO. FUNDS
MEMORIAL MEDICAL CENTER
OPERATING
1,878,472.41
2,028,162.11
2,614,133.28
$
1,292,501.24
INDIGENT HEALTHCARE
1,939.38
48,119.87
47,459.87
2,599.38
REFUND IMPREST ACCOUNT
5,061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
325,069.79
-
-
325,069.79
CLINIC CONSTRUCTION SERIES 2014
1,995,298.21
-
704,224.15
1,291,074.06
NH ASHFORD
29,475.57
940,375.15
602,797.05
367,053.67
NH BROADMOOR
36,516.17
125,320.20
125,783.05
36,053.32
NH CRESCENT
16,301.15
711,564.85
700,409.04
27,456.96
NH FORT BEND
23,072.92
185,030.97
201,539.80
6,564.09
NH SOLERA
34.717,17
925.518.52
902.726.43
57.509.26
$
4,345,924.41
$ 4.964.091.67
$ 5.899.072.67
$
3,410,943.41
TOTAL MEMORIAL MEDICAL CENTER FUNDS
DRAINAGE DISTRICTS
NO.6
18,785.83
130.09
-
$
18,915.92
NO.8
100,159.51
199.42
-
100,358.93
NO. 10-MAINTENANCE
135,851.45
170.89
-
136,022.34
NO. 11-MAINTENANCEIOPERATING
243,629.94
5,230.07
12,563.94
236,296.07
NO. i I -RESERVE
154.909.90
154.909.90
$
653 336.63
$ 5.730.47
$ 12.563.94
$
646 503.16
TOTAL DRAINAGE DISTRICT FUNDS
CALHOUN COUNTY W CID #1
OPERATING ACCOUNT
$
423.031.08
0.00
29.643.77
S
393.387.31
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCE AND OPERATING
$
217.364.85
$ 3.774.64
$ 9.057.10
$
212.082.39
CALHOUN COUNTY
FROSTBANK
$
3.763.87
$
$
$
3.763.87
TOTAL MMC, DR. DIST., NAV. DIST, W CID & FROST
5,643,420.84
$ 4,973,596.78
$ 5,950,337.48
4,666,680.14
$
36,372,255.11
$ 7,157,429.57
$ 8,719,152.29
$
34,810,532.39
TOTAL ALL FUNDS
Page 2 of 3
COUNTY TREASURER'S REPORT
I MONTH OF: OCTOBER2015
BANK RECONCILIATION
LESS: CERT.OF DEPI
FUND
OUTSTNDGDEPI
PLUS. CHECKS
BANK
FUND
BALANCE
OTHERITEMS
OUTSTANDING
BALANCE
OPERATING *
$ 29,884,969.91
29,716,969.48
221,561.55
$ 389,561.98
OTHER
D A FORFEITED PROPERTY FUND
33,060.83
-
-
33,060.83
SHERIFF NARCOTIC FORFEITURES
11,273.34
-
-
11,273.34
CERT OF OB-CRTHSE REF SERIES 2010
52,178.61
4,468.69
-
47,709.93
CERT OF OB-CRTHOUSE I&S SERIES 2012
57,103.72
5,839.19
-
51,264.53
OCEAN DRIVE IMPROVEMENTS -CAP PROI
1.00
-
-
1.00
CAL. CO FEES & FINES
105,264.84
20,719.28
7,279.75
91,825.31
MEMORIAL MEDICAL CENTER
OPERATING *
1,292,501.24
500,250.60
254,249.40
1,046,500.04
INDIGENT HEALTHCARE
2,599.38
-
7,758.28
10,357.66
REFUND IMPREST ACCOUNT
5,061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
325,069.79
-
-
325,069.79
CLINIC CONSTRUCTION SERIES 2014
1,291,074.06
-
-
1,291,074.06
NH ASHFORD
367,053.67
-
-
367,053.67
NH BROADMOOR
36,053.32
-
-
36,053.32
NH CRESCENT
27,456.96
-
-
27,456.96
NH FORT BEND
6,564.09
-
-
6,564.09
NH SOLERA
57,509.26
-
-
57,509.26
DRAINAGE DISTRICT:
NO. 6
18,915.92
130.09
-
18,785.83
NO.8
100,358.93
199.42
-
100,159,51
NO. 10 MAINTENANCE
136,022.34
169.79
-
135,852.55
NO. II MAINTENANCEIOPERATING
236,296.07
5,102.83
-
231,193.24
NO. I1 RESERVE
154,909.90
-
-
154,909.90
CALHOUN COUNTY W CID #1
OPERATING ACCOUNT
393,387.31
-
-
393,387.31
CALHOUN COUNTY PORT AUTHORITY
MAINTENANC&OPERATING ****
212,092.39
-
-
212,092.39
CALHOUN COUNTY
FROST BANK
3,763.87
-
-
3,763.87
TOTALS is
34 810 532.39
30 253 849.36
490 848.98
5 047 532.01
* 'CDs -OPERATING FUND $24,500,000.00
$ CD's - MMC OPERATING FUND $500,000.00
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA
**** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS
Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices.
I hereby certify that the current balances are correct to all monies that have been received by the County Treasurer as of the
date of this report. � &�
RHONDA S. KOKENA
COUNTY TREASURER
Page 3 of 3
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT
MONTHOF: NOVEMBER 2015
BEGINNING
ENDING
FUND
FUND BALANCE
RECEIPTS
DISBURSEMENTS
FUND BALANCE
OPERATING FUNDS:
GENERAL
$ 21,790.730.47
$ 546,613.16
$ 1,868,133.08
$ 20,469,210.55
AIRPORT MAINTENANCE
26,399.25
105.19
-- 1,185.36
25,319.08
APPELLATE JUDICIAL SYSTEM
1,414.81
142.72
-
1,557.53
COASTAL PROTECTION FUND
39,163.04
7.70
-
39,170.74
COUNTY AND DIST COURT TECH FUND
2,996.61
70.83
-
3,067A4
COUNTY CHILD ABUSE PREVENTION FUND
347.09
7.59
-
354.68
COUNTY CHILD WELFARE BOARD FUND
1,868.19
0.37
-
1,868.56
COURTHOUSE SECURITY
243,636.73
1,206.69
-
244,843.42
COURT INITIATED GUARDIANSHIP FUND
4,051.58
60.90
-
4,112.38
DIST CLK RECORD PRESERVATION FUND
11,569.32
196.75
-
11,766.07
CO CLK RECORDS ARCHIVE FUND
94,524.08
3,908.58
-
98,432.66
DONATIONS
77,318.12
153.46
4,484.22
72,987.36
DRUG/DWI COURT PROGRAM FUND -LOCAL
10,332.26
90.42
-
10,422.68
JUVENILE CASE MANAGER FUND
9,306.85
39.88
-
9,346.73
FAMILY PROTECTION FUND
6.768.12
76.33
-
6,844A5
JUVENILE DELINQUENCY PREVENTION FUND
8,596.09
1.69
-
8,597.78
GRANTS
519,619A2
22,452.77
7,482.47
534,589.72
JUSTICE COURT TECHNOLOGY
64,531.34
688.25
-
65,219.59
JUSTICE COURT BUILDING SECURITY FUND
10,608A5
139.71
-
10,749.16
LATERAL ROAD PRECINCT #1
4,319.68
0.85
-
4,320.53
LATERAL ROAD PRECINCT#2
4,319.68
0.85
-
4,320.53
LATERAL ROAD PRECINCT#3
4,319.67
0.85
-
4,320.52
LATERAL ROAD PRECINCT#4
4,319.70
0.85
-
4.320.55
PRETRIAL SERVICES FUND
66,561.47
2,113.08
-
68,674.55
LAW LIBRARY
195,417.34
1,034.43
1,471.80
194,979.97
LAW ENF OFFICERS STD. EDUC. (LEOSE)
28,941.95
5.69
-
28,947.64
POC COMMUNITY CENTER
57,607.29
461.32
2,558.92
55,509.69
RECORDS MANAGEMENT -DISTRICT CLERK
6,209.80
123.42
-
6,333.22
RECORDS MANAGEMENT -COUNTY CLERK
92,099.18
58.32
46.35
92,111.15
RECORDS MGMT & PRESERVATION
218,276.19
4,577.27
-
222,853.46
ROAD &BRIDGE GENERAL
1,565,924.94
23,766.83
-
1.589,591.77
SHERIFF FORFEITED PROPERTY
1,283.08
0.25
-
1,283.33
6MILE PIERBOAT RAMP INSURIMAINT
50,587.77
9.94
19.99
50,577.72
CAPITAL FEW -RB INFRASTRUCTURE
598,706.27
24,983.00
224,519.75
399,169.52
CAPITAL PROS - COUNTY ENERGY TRZ#1
385,381.72
-
-
385,381.72
CAPITAL PROS - SWAN POINT PARK
51001.90
-
-
5,001.90
CAPITAL PROD- AIRPORT RUNWAY IMPROV
78.472.13
-
-
78,472.13
CAPITAL PROJ-COUNTY ROAD 101
58.45
92,055.78
6,669.31
85,444.92
CAPITAL PROJ-EMS SUBSTATION
340,835.23
-
-
340,835.23
CAPITAL PROJ -EMER COMM SYS
30,848.06
-
-
30,848.06
CAPITAL PROJ - GREEN LAKE PARK
21,856.79
-
67.88
21,788.91
CAPITAL PROJ- HATERIUS PARKBOAT RAMP
21,064.00
-
-
21,064.00
CAPITAL PROD -PORT ALTO PUBL BEACH -STORM BET
6,484.78
-
-
6,484.78
CAPITAL PROJ- IMPROVEMENT PROJECTS
189,289.08
-
21,281.00
168,008.08
CAPITAL PROJ- PORT O'CONNOR LIBRARY
1,167.00
-
-
1,167.00
CAPITAL PROJ - MMC CLINIC ACQUISITION LOAN
-
-
CAPITAL PROJ - NURSING HOME UPI, PROGRAM LOA
1,046,620.55
-
953,379.45
93,241.10
CAPITAL PROJ- MMC BUSINESS IMPROVEMENT LOA
1,500,000.00
-
-
11500.000.00
ARREST FEES
393.83
284.95
-
678.78
BAIL BOND FEFS(HB 1940)
-
1,365.00
-
1,365.00
CONSOLIDATED COURT COSTS (NEW)
30.00
7,912.89
-
7,942.89
DNA TESTING FUND
250.00
25A3
-
275.43
DRUG COURT PROGRAM FUND -STATE
0.30 1
88.38
88.68
SUBTOTALS
$ 29 450 329.65
$ 734 832.27
$ 3 091299.58
$ 27.093 862.34
APPROVED
FEB 2 5 2016
,ALHauN COU NO RT
COMMISSION'FRS
Page I of 3
COUNTY TREASURER'S REPORT
MONTH OF: NOVEMBER2015
BEGINNING
ENDING
FUND
FUND BALANCE
RECEIPTS
DISBURSEMENTS
FUNDBALANCE
OPERATING FUNDS -BALANCE FORWARD
$ 29,450,329.65
$ 734,832.27
$ 3,091,299.58
$ 27,093,862.34
ELECTION SERVICES CONTRACT
73,759.25
13.16
-
73,772.41
ELECTRONIC FILING FEE FUND
0.00
1,159.17
-
1,159.17
EMS TRAUMA FUND
126,57
81.57
-
208.14
FINES AND COURT COSTS HOLDING FUND
7,847.31
-
-
7,847.31
INDIGENT CIVIL LEGAL SERVICE
24.00
166.30
-
190.30
JUDICIAL FUND(ST. COURT COSTS)
0.00
241.29
-
241.29
JUDICIAL SALARIES FUND
0.02
2,348.18
-
2.348.20
JUROR DONATION -HUMANE SOCIETY
24.00
-
-
24.00
JUROR DONATION -TX CRIME VICTIMS FUND
244.00
-
-
244.00
JUVENILE PROBATION RESTITUTION
485.20
229.36
-
714.56
LIBRARY GIFT AND MEMORIAL
52,652.44
40.35
-
52,692.79
MISCELLANEOUS CLEARING
12,191.73
69,539.07
70,845.90
10,884.90
REFUNDABLE DEPOSITS
2,000.00
-
-
2,000.00
STATE CIVIL FEE FUND
0.00
2,160.76
-
2,160.76
CIVIL JUSTICE DATA REPOSITORY FUND
0.00
11.23
-
11.23
JURY REIMBURSEMENT FEE
0.00
745.00
-
745.00
SUBTITLE C FUND
7.77
3,254.89
-
3,262.66
SUPP OF CRIM INDIGENT DEFENSE
0.00
434.61
-
434.61
TIMEPAYMENTS
0.05
1,211.11
-
1,211.16
TRAFFIC LAW FAILURE TO APPEAR
0.00
995.80
-
995.80
UNCLAIMED PROPERTY
6,205.55
1.22
-
6,206.77
TRUANCY PREVENTION AND DIVERSION FUND
25.19
274.34
-
299,53
BOOT CAMP/JJAEP
147A3
-
-
147.43
JUVENILE PROBATION
148 024.48
1 1.659.09
48 462.54
101 221.03
SUBTOTALS
$ 29,754,094.64
$ 819,398.77
$ 3,210,608.02
$ 27,362,885.39
TAXES IN ESCROW
130,875.27
9.151,466.91
9,282,342.18
29 884 969.91
9,970,865.68
3,210,608.02
36 645 227.57
TOTAL OPERATING FUNDS
OTHER FUNDS
D A FORFEITED PROPERTY FUND
33,060.83
-
-
33,060.83
SHERIFF NARCOTIC FORFEITURES
11,273.34
4,941.43
-
16,214.77
CERT OF OB-CRTHSE REF SERIES 2010
52,178.61
297,765.11
-
349,943.72
CERT OF OB-CRTHOUSE I&S SERIES 2012
57,103.72
388,337.60
-
445,441.32
OCEAN DRIVE IMPROVEMENTS
1.00
-
-
1.00
CAL. CO. FEES & FINES
105 264.84
168,592.40
189 433.59
84 423.65
MEMORIAL MEDICAL CENTER
OPERATING
1,292,501.24
2,958,640.96
2,549,399.85
$ 1,701,742.35
INDIGENT HEALTHCARE
2,599.39
71,731.80
71,731.80
2,599.38
REFUND IMPREST ACCOUNT
5,061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
325,069.79
-
300.000.00
25,069.79
CLINIC CONSTRUCTION SERIES 2014
1,291,074.06
-
-
1,291,074.06
NH ASFORD
367,053.67
1,225,043.41
1,249,728.84
342,368.24
NHBROADMOOR
36,053.32
2,401,334.74
1,987,804.74
449,583.32
NH CRESCENT
27,456.96
1,226,627.39
1,249,319.03
4,765.32
NHFORTBEND
6,564.09
649,605.92
463,901.59
192,268.42
NH SOLERA
57509.26
1.578165.84
920761.01
714914.09
TOTAL MEMORIAL MEDICAL CENTER FUNDS
$ 3,410,943.41
$ 10.111 150.06
$ 8.792 646.86
$ 4,729,446.61
DRAINAGE DISTRICTS
NO.6
18,915.92
$ 1,303.14
$ 114.72
$ 20,104.34
NO.8
100,358.93
4,542.44
172.54
104,728.83
NO. 10-MAINTENANCE
136,022.34
8,047.24
26,669.26
117,400.32
NO. ll-MAINTENANCE(OPERATING
236,296.07
91,427.11
9,132.74
318,590.44
NO. I I -RESERVE
154 909.90
154 909.90
TOTAL DRAINAGE DISTRICT FUNDS
$ 646503.16
$ 105.319.93
$ 36,089.26
$ 715733.83
CALHOUN COUNTY WCID #1
OPERATING ACCOUNT
$ 393.387.31
4.814.88
7,158.07
$ 391.044.12
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCE AND OPERATING
$ 212 082.39
$ 10 450.06
$ 12 555.20
$ 209 977.25
CALHOUN COUNTY
FROSTBANK
$ 3763.87
$
$ 1.007.00
$ 2756.87
TOTAL MMC, DR. DIST., NAV. DIST, WCID & FROST
$ 4,666,680.14
$ 10 231734.93
$ 8 849 456.39
$ 6,048,958.68
$ 34,810,532.39
$ 21,062,237.15
$ 12,249,498.00
$ 43,623,271.54
TOTAL ALL FUNDS
Page 2 of 3
COUNTY TREASURER'S REPORT
MONTH OF: NOVENMER2015
RANK RECONCILIATION
LESS: CERT.OFDER1
FUND
OUTSTNDG DEPI
PLUS: CHECKS
BANK
FUND
BALANCE
OTHERITEMS
OUTSTANDING
BALANCE
OPERATING*
$ 36,645,227.57
$ 29,854,861.69
$ 407,480.42
$ 7,197,846.30
OTHER
D A FORFEITED PROPERTY FUND
33,060.83
-
-
33,060.83
SHERIFF NARCOTIC FORFEITURES
16,214.77
-
-
16,214.77
CERT OF OB-CRTHSE REF SERIES 2010
349,943.72
5.628.38
-
344,315.34
CERT OF OB-CRTHOUSE I&S SERIES 2012
445.441.32
7,346.04
-
438,095.28
OCEAN DRIVE IMPROVEMENTS -CAP PROJ
1.00
-
-
1.00
CAL. CO FEES & FINFS
84,423.65
9,404.87
94,305.34
169,324.12
MEMORIAL MEDICAL CENTER
OPERATING$
1,701,742.35
500,019.00
292,160.86
1,493,984.21
INDIGENT HEALTHCARE
2,599.38
71,151.80
71,921.81
3,369.39
REFUND IMPREST ACCOUNT
5,061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
25,069.79
-
-
25.069.79
CLINIC CONSTRUCTION SERIES 2014
1,291,074.06
-
-
1,291,074.06
NH ASHFORD
342,369.24
-
-
342,368.24
NH BROADMOOR
449.583.32
-
-
449,583.32
NH CRESCENT
4,765.32
-
-
4,765.32
NH FORT BEND
192,268.42
-
-
192,268.42
NH SOLERA
714,914.09
-
-
714,914.09
DRAINAGE DISTRICT:
NO.6
20,104.34
70.36
-
20,033.98
NO.8
104,728.83
464.18
172.54
104,437.19
NO. 10 MAINTENANCE
117,400.32
234.70
-
117,165.62
NO. I I MAINTENANC&OPERATING
318,590.44
5,270.55
-
313,319.89
NO. I I RESERVE
154,909.90
-
-
154,909.90
CALHOUN COUNTY WCm $1
OPERATING ACCOUNT
391,044.12
-
-
391,044.12
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCEIOPERATING ****
209,977.25
-
-
209,977.25
CALHOUN COUNTY
FROST BANK
2,756.87
-
-
2,756.87
11
TOTALS
43 623 271.54
30 454 451.57
866 040.97
14 034 960.94
* CDs -OPERATING FUND $29,500,000.00
$ CDs - MMC OPERATING FUND.-: $500,000.00 -
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA
**** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS
Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I
hereby certify that the current balances are correct to all monies that av been received by the County Treasurer as of the date
of this report. (
RHONDAS.KOKENA
COUNTY TREASURER
Page 3 of 3
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT
MONTH OF: DECEMBER 2015
BEGINNING
ENDING
FUND
FUND BALANCE
RECEIPTS
DISBURSEMENTS
FUND BALANCE
OPERATING FUNDS:
GENERAL
$ 20,469,210.55
$ 734,621.09
$ 2,517,231.92
$ 18.686,599.72
AIRPORT MAINTENANCE
25,319.08
103.73
1,042.39
24,380.42
APPELLATE JUDICIAL SYSTEM
1,557.53
137.47
-
1,695.00
COASTAL PROTECTION FUND
39,170.74
5.77
-
39,176.51
COUNTY AND DIST COURT TECH FUND
3,067.44
42.78
-
3,110.22
COUNTY CHILD ABUSE PREVENTION FUND
354.68
7.24
-
361.92
COUNTY CHILD WELFARE BOARD FUND
1,868.56
12.28
-
1,880.84
COURTHOUSE SECURITY
244,843.42
1,169.26
-
246,012.68
COURT INITIATED GUARDIANSHIP FUND
4,112.38
40.61
-
4,152.99
DIST CLK RECORD PRESERVATION FUND
11,766.07
254AS
-
12,020.55
CO CLK RECORDS ARCHIVE FUND
98,432.66
3,709.49
-
102,142.15
DONATIONS
72,987.36
4,128.64
1,550.83
75,565.17
DRUG/DWI COURT PROGRAM FUND -LOCAL
10,422.68
94.17
-
10.516.85
JUVENILE CASE MANAGER FUND
9,346.73
12.94
-
9,359.67
FAMILY PROTECTION FUND
6,844.45
106,56
-
6,951.01
JUVENILE DELINQUENCY PREVENTION FUND
8,597.78
1.27
-
81599.05
GRANTS
534,589.72
10,484.28
254,315.56
290,758.44
JUSTICE COURT TECHNOLOGY
65,219.59
644A6
-
65,864.05
JUSTICE COURT BUILDING SECURITY FUND
10,748.16
114.25
-
10,962.41
LATERAL ROAD PRECINCT #1
4,320.53
0.64
-
4,321.17
LATERAL ROAD PRECINCT #2
4,320.53
0.64
-
4,321.17
LATERAL ROAD PRECINCT#3
4,320.52
0.64
-
4,321.16
LATERAL ROAD PRECINCT#4
4,320.55
0.64
-
4,321.19
PRETRIAL SERVICES FUND
68,674.55
310.11
-
68,984.66
LAW LIBRARY
194,979.97
954.45
653.50
195,280.92
LAW ENF OFFICERS STD. EDUC. (LEOSE)
28,947.64
4.26
-
28,951.90
POC COMMUNITY CENTER
55,509.69
108.17
2,764.29
52,853.57
RECORDS MANAGEMENT -DISTRICT CLERK
6,333.22
152.77
-
6,485.99
RECORDS MANAGEMENT -COUNTY CLERK
92,111.15
35.57
-
92,146.72
RECORDS MGMT&PRESERVATION
222,853.46
4,268.77
-
227,122.23
ROAD &BRIDGE GENERAL
1,589.591.77
25.168.86
-
1,614,760.63
SHERIFF FORFEITED PROPERTY
1,283.33
0.19
-
1,283.52
6MILE PIER/BOAT RAMP INSUR/MAINT
50,577.72
7.45
241.85
50,343.32
CAPITAL PROJ- PCTI OCEAN DR. IMPR71'CDBG
-
-
798.70
(788.70)
CAPITAL PROD -RB INFRASTRUCTURE
399,169.52
-
194,32&81
204,840.71
CAPITAL PROJ- COUNTY ENERGY TRZ#1
395,381.72
-
-
385,381.72
CAPITAL PROJ-SWAN POINT PARK
5,001.90
-
5,001.90
-
CAPITAL PROJ - AIRPORT RUNWAY IMPROV
78,472.13
-
-
78,472.13
CAPITAL PROJ - COUNTY ROAD 101
85,444.92
-
-
85,444.92
CAPITAL PROD -EMS SUBSTATION
340,835.23
-
-
340,835.23
CAPITAL PROJ - EMER COMM SYS
30,848.06
-
-
30,848.06
CAPITAL PROJ-GREEN LAKE PARK
21,788.91
-
58.72
21,730.19
CAPITAL PROJ- HATERRJS PARKBOAT RAMP
21,064.00
-
-
21,064.00
CAPITAL PROS -PORT ALTO PURL BEACH -STORM REI
6,484.78
-
-
6,484.78
CAPITAL PROD - IMPROVEMENT PROJECTS
168,008.08
-
12,777.58
155,230.50
CAPITAL PROJ- PORT O'CONNOR LIBRARY
1,167.00
-
-
1,167.00
CAPITAL PROJ - MMC NURSING HOME UPI, PROGRAM
93,241.10
-
-
93,241.10
CAPITAL PROJ- MMC BUSINESS IMPROVEMENT LOAt
1.500,000.00
-
975.000.00
525.000.00
ARRESTFEES
678.79
249.12
-
927.90
BAIL BOND FEES (BB 1940)
1,365.00
885.00
-
2,250.00
CONSOLIDATED COURT COSTS (NEW)
7,942.89
7,287.29
-
15,230.18
DNA TESTING FUND
275.43
21.61
-
297.04
DRUG COURT PROGRAM FUND - STATE
88.68 1
92.62
181.30
-9 27,093,862.34
$ 795,257
39.
$ 3,965.756.05 IS
23,923,345.86
SUBTOTALS
FEB 2 5 2016
CALHOUN COUNTY
COMMISSIONERS COURT
Pagel of 3
COUNTY TREASURER'S REPORT
MONTH OF: DECEMBER 2015
BEGINNING
ENDING
FUND
FUNDBALANCE
RECEIPTS
DISBURSEMENTS
FUND BALANCE
OPERATING FUNDS -BALANCE FORWARD
$ 27,093,862.34
$ 795,239.57
$ 3,965,756.05
$ 23,923,345.86
ELECTION SERVICES CONTRACT
73,772.41
9.87
-
73,782.28
ELECTRONIC FILING FEE FUND
1,159.17
1,229.87
-
2,389.04
EMS TRAUMA FUND
208.14
129.29
-
337.43
FINES AND COURT COSTS HOLDING FUND
7,847.31
-
-
7,847.31
INDIGENT CIVIL LEGAL SERVICE
190.30
180.00
-
370.30
JUDICIAL FUND (ST. COURT COSTS)
241.29
132.03
-
373.32
JUDICIAL SALARIES FUND
2,348.20
2,498.43
-
4,846.63
JUROR DONATION -HUMANE SOCIETY
24.00
36.00
-
60.00
JUROR DONATION -TX CRIME VICTIMS FUND
244.00
-
-
244.00
JUVENILE PROBATION RESTITUTION
714.56
291.62
921.18
85.00
LIBRARY GIFT AND MEMORIAL
52,692.79
52.76
-
52,745.55
MISCELLANEOUS CLEARING
10,884.90
3,987.22
1,362.00
13,510.12
REFUNDABLE DEPOSITS
2,000.00
-
-
2,000.00
STATE CIVIL FEE FUND
2,160.76
2,071.12
-
4,231.88
CIVIL JUSTICE DATA REPOSITORY FUND
11.23
11.05
-
22.28
JURY REIMBURSEMENT FEE
745.00
671.64
-
1,416.64
SUBTITLE C FUND
3.262.66
2,868.39
-
6,131.05
SUPP OF CRIM INDIGENT DEFENSE
434.61
334.06
-
768.67
TIME PAYMENTS
1,211.16
986.57
-
2,197.73
TRAFFIC LAW FAILURE TO APPEAR
995.80
785.57
-
1.781.37
UNCLAIMED PROPERTY
6,206.77
0.91
-
6,207.68
TRUANCY PREVENTION AND DIVERSION FUND
299.53
276.34
-
575.87
BOOT CAMP/JJAEP
147A3
-
-
147.43
JUVENILE PROBATION
101221.03
1 18331.90
41898.69
77654.24
SUBTOTALS
$ 27,362,885.39
$ 830,124.21
$ 4,009,937.92
$ 24,183,071.68
TAXES IN ESCROW
9,282,342.18
651,644.70
0.00
9.933,986.88
36 645 227.57
1481769.91
4,009,937.9Z
34117 058.56
TOTAL OPERATING FUNDS
OTHER FUNDS
D A FORFEITED PROPERTY FUND
33,060.83
4,009A9
-
37,070.32
SHERIFF NARCOTIC FORFEITURES
16,214.77
-
-
16,214.77
CERT OF OB-CRTHSE REF SERIES 2010
349,943.72
22,082.11
-
372,025.83
CERT OF OB-CRTHOUSE I&S SERIES 2012
445,441.32
28,846.01
-
474,287.33
OCEAN DRIVE IMPROVEMENTS
1.00
-
-
1.00
CAL. CO. FEES & FINES
TOTAL OTHE
84 423.65
98 385.93
115 626.08
67 183.50
IT
MEMORIAL MEDICAL CENTER
OPERATING
1,701.742.35
$ 3,778,685.09
$ 2,411,852.56
$ 3,068,574.88
INDIGENT HEALTHCARE
2,599.39
66,453.07
66,453.07
2,599.38
REFUND IMPREST ACCOUNT
5,061.64
0.00
0.00
5,061.64
PRIVATE WAIVER CLEARING FUND
25,069.79
0.00
0.00
25,069.79
CLINIC CONSTRUCTION SERIES 2014
1,291,074.06
0.00
493,925.80
797.148.26
NH ASFORD
342,368.24
455,680.99
786,181.67
11,867.56
NHBROADMOOR
449,583.32
655,517.61
682,819.28
422,281.65
NH CRESCENT
4,765.32
335,201.32
317,903.19
22,063.45
NH FORT BEND
192,268.42
121,501.84
291,252.94
22,517.32
NH SOLERA
714914.09
456629.34
1051.060.60
120.481.83
TOTAL MEMORIAL MEDICAL CENTER FUNDS
$ 4,729,446.61
$ 5.869.668.26
$ 6,101,449.11
$ 4,497,665.76
DRAINAGE DISTRICTS
NO.6
2%104.34
176.97
-
$ 20,281.31
NO.8
104,728.83
2,253.64
82.50
106,899.97
NO. 10-MAINTENANCE
117,400.32
4578.05
-
121,978.37
NO. I1-MAINTENANCElOPERATING
318,590.44
16,142.61
5,689.02
329,044.03
NO. I1-RESERVE
15009.90
154 909.90
TOTAL DRAINAGE DISTRICT FUNDS
$ 715733.83
$ 23151.27
$ 5.771.52
$ 733113.58
CALHOUN COUNTY WCID 81
OPERATING ACCOUNT
$ 391044.12
23 529A6
1,817.77
$ 412 755.81
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCE AND OPERATING
$ 209 977.25
$ 38.466.37
$ 8.765.69
$ 239 677.93
CALHOUN COUNTY
FROST BANK
$ 2756.87
$
$ 1014.00
$ 1742.87
$ 6 048 958.68
$ 5 954 815.36
$ 6118 818.09
$ 5 884 955.95
TOTAL MMC, DR. DIST., NAV. DIST, WCHI & FROST
$ 43,623,271.54
$ 7,589,907.81
$ I' ,244,382.09
$ 40,968,797.26
TOTAL ALL FUNDS
Page 2 of 3
COUNTY TREASURER'S REPORT
I
MONTH OF: DECEMBER 2015
BANK RECONCILIATION
LESS: CERTOFDEPI
FUND
OUTSTNDG DEPI
PLUS: CHECKS
BANK
FUND
BALANCE
OTHERITEMS
OUTSTANDING
BALANCE
OPERATING*
$ 34,117,058.56
29,893,959.01
439,627.07
$ 4,662,726.62
OTHER
D A FORFEITED PROPERTY FUND
37,070.32
-
-
37,070.32
SHERIFF NARCOTIC FORFEITURES
16,214.77
-
-
16,214.77
CERT OF OB-CRTHSE REF SERIES 2010
372,025.83
9,138.67
-
362,887.16
CERT OF OB-CRTHOUSE I&S SERIES 2012
474,287.33
11,930.36
-
462.356.97
OCEAN DRIVE IMPROVEMENTS -CAP PROJ
1.00
-
-
1.00
CAL. CO FEES & FINES
67,183.50
11,641.23
117,117.98
172,660.25
MEMORIAL MEDICAL CENTER
OPERATING $
3,068,574.88
500,019.00
182,090.82
2,750,646.70
INDIGENT HEALTHCARE
2,599.38
-
4,293.88
6,893.26
REFUND IMPRFST ACCOUNT
5,061.64
-
-
5,061.64
PRIVATE WAIVER CLEARING FUND
25,069.79
-
-
25,069.79
CLINIC CONSTRUCTION SERIES 2014
797,148.26
-
-
797,148.26
NH ASFORD
11,867.56
-
-
11,867.56
NH BROADMOOR
422,281.65
-
-
422,281.65
NH CRESCENT
22,063.45
-
-
22,063.45
NH FORT BEND
22,517.32
-
-
22,517.32
NH SOLERA
120,481.93
-
-
120,481.83
DRAINAGE DISTRICT:
NO.6
20,281.31
6.94
-
20.274.37
NO. 8
106,899.97
1,051.38
92.50
105,931.09
NO. 10 MAINTENANCE
121,978.37
1.469.50
-
120,508.87
NO. 11 MAINTENANCE10PERATING
329,044.03
5,825.97
-
323,218.06
NO. Il RESERVE
154.909.90
-
-
154,909.90
CALHOUN COUNTY WCID #1
OPERATING ACCOUNT
412,755.81
-
-
412,755.81
CALHOUN COUNTY PORT AUTHORITY
MAINTENANCE/OPERATING....
239,677.93
-
-
239,677.93
CALHOUN COUNTY
FROST BANK
1,742.87
-
-
1,742,87
TOTALS
40 968 797.26
30 435 042.06
743 212.25
11276 967.45
*.. CDs -OPERATING FUND $29,500,000.00 -
$ CD's - MMC OPERATING FUND - $500,000.00
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA
**** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS
Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices.
hereby certify that the current balances are correct to all monies that have been received by the County Treasurer as of the date
of this report.
qo_w,��6 k6�_aj
RHONDA S. KOKENA
COUNTY TREASURER
Page 3 of 3
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A
SHERIFF'S OFFICE
MONTHLY REPORT FOR COMMISSIONERS COURT
JANUARY 2016
BAIL BOND FEES
$1,140.00
CASH BONDS
$893.16
CIVIL FEES
$761.50
JP1 FINES & FEES_
$107.60
1P2 FINES & FEES
$3,349.53
1P3 FINES & FEES
$0.00
JP 4 FINES & FEES
$0.00
1P 5 FINES & FEES
$0.00
TOTAL INCOME
$6,251.79
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
'r .. : , 47ANUARY'�Q�1�
' DEED, <.0 SIrCOPE.=.'
,,51VIR;'aRIM1NAL
@Jf
r -'� EoflP9
8R(Jfii)I ?4'T(S�fA4
DISTRICT ATTORNEY FEES 1000,44020
$244.71
$ 244.71
COUNTY CLERK FEES 10(7044030
$ 430.00.
$ 391.54
$ 9,126.88
$ 436.00
$ 10,389.42
JURY FEE 1000-44140
$ 40.0D
$ 40,00
ELECTRONIC FILING FEES FOR E-FILINGS 1000-44058
$ 70:00
$ -
$ 4.00
$ 18.00
$ '92.00
JUDGE'S EDUCATION FEE 100044160
$ -
$ 40.00
$' 40,00
JUDGE'S ORDER/SIGNATURE 100044190
$ 4.00
$ -
$ 44.00
$ 48.00
SHERIFF'SFEES 10004419D
$ 75,00
$ 240.41
$ -
$ 275;00
$ 590.41
VISUAL RECORDER FEE 1000-4425D
$ 29.97
$ 29.97
COURT REFPORTER FEE '106OA4270
$ 105.00
$ 120.00.
$ 225.00
RESTITUTION DUE TO OTHERS 100049020
$ -
APPELLATETUND(TGC)FEE 262044030
$ 65.00
$ 40,00
$ 95.00
TECHNOLOGY FUND 2653.44030
$ 30.13
$' 39..13
couRTHOusE SSCURITY FEE 267044030
$' 66.00
$ 29.35
$ S12m
$ 46.00
$ 441,35
COURT INITIATED GUARDIANSHIP FEE 2672A4030
$ 160.00
$ 16O=
RECORDS ARCHIVE FEE 2675-44030
$ 2;950.00'
$' 2;950.00
DRUG&ALCOHOLCOURT PROGRAM 269844030005
$ 107.94
$ 107,94
JUVENILE CASE MANAGER FUND 269944035
$ 3,28
$ 328
PRETRIAL DIWAWN AGREEMENT 272944034
$ 250.00
$ 250.00
LAW OBARY FEE 273144030
$ 245.00-
$ 280.00
$ 525.00
RECORDSMANAGEMENT FEE -CO CLK 273844380
$ 24.47
$ 24.47
RECORDS MANGEMENT 273940899,44030
$ 110.00
$ 220.25
$ 3,040.00
$ 90.00
$ 3,460.26
BOND FORFEITURE 2740-001-45050
$-
FINES -COUNTY COURT 274045040
$' 2,392.10
$ 2,392.10
STATE POLICE OFFICER FEES 7020-20740
$ 0.06-
$. 6.06
CONSOLIDATED COURTCOSTS 7070-10899
$ -
$ _
CONSOLIDATED COURT COSTS -COUNTY 7070-20610
$ 76.94
$ 76.94
CONSOLIDATED COURT COSTS -STATE 7070-20740
$ 692.65
$ 692.65
DRUG& ALCOHOL COURT PROGRAM -COUNTY 7390-206IM99
$ 21.58
$ 21:68
DRUG& ALCOHOL COURT PROGRAM -STATE 7390-20740-999
$ 86.36
$ 86.36
STATE ELECTRONIC FILING FEE 7403-949-22887
$ 270.00
$ 270.00
$ 540.00
STATE ELECTRONIC FILING FEE CA 7403-999-22990
$ 46.68-
$ 45.68
EMSTRAUMA 7405-999-20740
$- 148.74
$ 148.74
CIVIL INDIGENT FEE -COUNTY 7480-20610
$ 5.60
$ 4.50
$ 10.00
CIVIL INDIGENT FEE -STATE 7480-20740
$ 104.50
$ 85,50
$ 100.00
JUDICIAL FUND COURT COSTS 7495-26740
$ 146.82
$ 146.82
JUDICIALSAIARY FUND -COUNTY 7505-20611)
$ 6106
$ 5.86-
JUDICIAL SALARY FUND -STATE 7505-20140
$ 52.86
$ 52.8.0
JUDICIALSALARY FUND 7505-20740-005
$ 294.00
$ -
$ 336.06.
$ 630.00
TRAFFIC LOCAL 7538-22884
$ 6.68
$ 6.58
COURTCOSTAPPEAL OFTRAFFIC REG(IF APPEAL) 7538-22885
$ -
$ -
JUVENILE CRIME & DELINQUENCY FUND 7538-22886
$ -
BIRTH -STATE 7855-20780
$ 86.40
$ 88.40
IN FORMAL MARRIAGES -STATE, 7855-20782
IS 26.00'
$' 25.00
JUDICIAL FEE 7855-20786
$ 200.00
$ 320-00
$ 600.00
FORMAL MARRIAGES -STATE 7855-20788
$ 240.00
$ 240.00
NONDISCLOSURE FEE 7855.999-20790
$ -
TCLEOSECOURT COST 7856-999-20740
$ 0.47
$ OA7
JURY REIMBURSEMENT FEE 7857-10899
IS -
$ -
JURY REIMBURSEMENT FEE -COUNTY 7857-20610
$ 3.92
$ 3.92
JURY REIMBURSEMENT FEE -STATE 7857-20740
$ 35.23
$ 35.23
STATE TRAFFIC FINE -COUNTY 7860-20510
$ 2.79
$ 2.79
STATE TRAFFIC FINE -STATE 7860-20740
'$ 63.00
$ 59A6
INDIGENT DEFENSE FEE -COUNTY 7865-20610
$ 1.94
$ 1.94
INDIGENTDEFENSE FEE -STATE 7865-20740
$ ' 17.62
$ 17.62
TIME PAYMENT 786540899
$ -
$ -
TIME PAYMENT- COUNTY 7950-20610
$ 97.33
$ 97:33.
TIME PAYMENT- S TATE 7950-20740
$ 97.33$-
9733
BAILIUMPING AND FAILURE TO APPEAR -COUNTY 7970-20610
$ -
RAILJUMPINGAND FAILURETOAPPEAR -STATE 7910-20740
$ -
DUE PORT IAVACAPD 9990-99991
IS 22.3,0
$ 22.30
DUESEADRIFTPD. 9990,99992
$ 4,23:
- -
$ 4,23
DUE TO POINT COMFORT PD 9490-99993
$ -
DUETOTEXAS PARKS &:WILDLIFE 9990-99994
$ -
DUE TOTEXAS PARKS & WILDLIFE WATER SAFETY 9990-94995
$ -
DUETOTABC 9990-99996
$ -
DUE TOOPERATING/NSF CHARGES _$
<$
$
$ 2,149.00 $ 5.508.50 $ 16,784.28 $ 2,563,00 $ 96,094.78
TOTAL FUNDS COLLECTED $ 20,094.78 -
FUNDS HELD IN ESCROW: $ (17,00) AMOUNT DUE TO TREASURER I $ ,72819S38i26a
TOTAL RECEIPTS: AMOUNT DUE TO OTHERS: $ 9.53
U:.AREPORYSWONTHLYAWITOR AND TREBSUERREP.ORTSVORI.03116.XFIMSURER REPORTS.M60 NiS one 10F2
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
BANK RECONCILIATION TRUST FUND
ENDING BANK BALANCE 1/31/2016
OUTSTANDING DEPOSITS -
OUTSTANDING CHECKS**
RECONCILED BANK BALANCE 1131/2016
$ 0,799.28
$ (0.90)
$ 9,198.36
CERTIFICATES OF DEPOSITS HELD IN TRIAT-Mr. RAW
74926
11119/2009
$ 1,846.54
$ 1,846.54
49466
113012013
$ 19,842.10
$ 49.09
$ 19,091.19
60782
1/1512016
$ 9,378.58
$ 28.44
$ 9,402.02
50790
1115/2015
$ 9,378.50
$ 29A4
$ 9,402.02
60804
1/16/2616
$ 9,378,68
$ 2aA4
$ 9,402:02
60863
212J2015
$ 3,800.00
$ 3,500.00
60871
2/2/2015
$ 3,600.00
$ 3,000,00
1 61134
5128/2015
, $ 311,558.20
42.28
$ 38,600.46
$ 955,344,26
—Submitted by: Anna M Goodman, County Clerk Date
U.V.REPQRT W0WHLMU0ffQR AND TREASUER REPORTW016.0131 laTREASURER AEFORT6,m ft.n. 2OF2
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
AUG('1S7'Z01'ikE\IISER.OZ'/SO%161�,
,
op�IDJA6
L
OESG ., .GL CODPx
01UIL�
^Q�ILv,INO�U
�-HERO p`S
„P.R€jt3Aj'E,
r.. 7nLA1 �''
DISTRICT ATTORNEY FEES 10DOA4020
$ 225.80
$ 225.80
COUNTY CLERK FEES 100044030
$ 638.00
$ 360.93
$ 10,634.10
$ 294.00
$ 11,627.03
CCLJURY FEE 100044140
$ -
JURY FEE 1000-44140
$ 44.00
$ 44.00
ELECTRONIC FILING FEES FOR E-FILINGS 1000-44058
$ 150.00
$ -
$ 2.00
$ 68.00
$ 220.00
JUDGE'S EDUCATION FEE 100044160
$ -
$ 25.00
$ 25.00
JUDGE'S ORDER/SIGNATURE 100044180
$ 2.00
$ -
$ 22.00
$ 24,00
SHERIFF'S FEES 1000,14190
$ 300.00
$ 245.49
$ -
$ 150,00
$ 095.49
VISUAL RECORDER FEE 1000-44260
$ 25.11
$ 25.11
COURT$EFPORTER FEE 1000-44270
$ 180.00
$ 75.00
$ - 265.00-
RESTITUTION DUETO OTHERS 1000-49020
$ -
APPEUATE FUND (TGCJ FEE 2620-44030
$ 60.00
$ 25:00
$ 85,00
TECHNOLOGYFUND 2663,44030
$ 36.14
$ 36.14
COURTHOUSESECURITY FEE 2670A4030
$ 160.00
$ 27.11
$ 401.50
$ 25,00
$ 513.61
COURTINITIATED GUARDIANSHIP FEE 2672-44030
$ 100.00
$ 100.00
RECORDS ARCHIVE FEE 2675-44030
$ 31810.00
$ 3,810.00
DRUG& ALCOHOLCOURT PROGRAM 26984AE)30-005
$ 85.28
$ 65.28
JUVENILE CASE MANAGER FUND 2699-44033
$ -
$ -
PRE-TRIAL DIVERSON AGREEMENT 2729-44034
$ i-
$ -
LAW UBARYFEE 2731-44030
$ 420.00
$ 175.00
$ 595.00
RECORDSMANAGEMENT FEE -CO CLK 273E A4380
$ 22,59
$ 22.69
RECORDS MANGEMEM 2739-10899,44030
$ 120.00
$ 203.24
4 3;850.00
$ 50.00
$ 4,228.24
BOND FORFEITURE 2740-001-45050
$ -
$ -
FINES- COUNTY COURT 274045040
$ 2,472.90
$ 2,472.90
STATE POLICE OFFICER FEES 1020-20740
$ . 8.04
$ 8.04
CONSOLIDATED COURTCOSTS 7070-10899
$ -
$ -
CONSOLIDATED COURT COSTS- COUNTY 7070-20610
$ 74.95
$ 74.95`
CONSOLIDATED COURT COSTS -STATE 7070-20740
_
$ 673,79
$ 673.70
DRUG& ALCOHOL COURT PROGRAM -COUNTY 7390-20610-999
$ 13.06
$ 13.06
DRUG& ALCOHOL COURT PROGRAM -STATE 7390-20740-999
$ 52,96
$ 52.26
STATE ELECTRONIC FILING FEE 7403.999-2280
$ 134.00
$ 48,00
$ 182.00
STATE ELECTRONIC FILING FEE CR 7403-999-22990
$ 45.17
$ 45.17
EMSTflAUMA 7405-999-20740
$ 136.74
$ 13074
CIVIL INDIGENT FEE - COUNTY 7480-20610
$ 6.00
$ 2.60
$ 8.60
CIVIL INDIGENT FEE -STATE 748D-20740
$ 114.00
$ 47.60
$ 1G1.50
JUDICIAL FUND COURT COSTS 749520740
$ 435.49,
$ 135,49
JUDICIALSALARY FUND- COUNTY 7595-20610
$ 6.41
$ 5.41
JUDICIAL SALARY FUND -STATE 7505-20740
$/ 48.60
$ 48.80
JUDICIAL SALARY FUND 750540740-005
$ 504.00
$ -
$ 210.00
$ 714.00
TRAFFIC LOCAL 7538-22884
$ 5.77
$ 5.77
COURT COSTAPPEAL OFTRAFFIC REG(JP APPEAL) 7538-22885
$ -
$ -
JUVENILECRIME& DELINQUENCY FUND 7538-22886
$ -
BIRTH -STATE 7855-20780
$ 113.40
$ 143.40
INFORMAL MARRIAGES -STATE 7855-20782
$ 26.00
-$ 25:00
JUDICIALFEE 7855-20786
-$ 480.00
$ 200.00
$ 680.00
FORMAL MARRIAGES -STATE 7855-20788
$ 390.00
$ 390.00
NONDISCLOSURE FEE 7855-999-20790
$ -
TCLEOSECOURT COST 7856-999:20740
$ 0.50
$ 0.60
JURY REIMBURSEMENT FEE 785710899
$ -
$ -
JURY REIMBURSEMENT FEE -COUNTY 7857-20610
$ 3.65
$ $.05
JURY REIMBURSEMENT FEE -STATE 7857-20740
$ 32A9
$ 32.49
STATE TRAFFIC FINE -COUNTY 7860-20610
$ 2.88
$ 2.88
STATE TRAFFIC FINE -STATE 786040740
$ 54.83
$ 64.83
INDIGENT DEFENSE FEE -COUNTY: 786520610
$. 1.79-
$ 1.79
INDIGENT DEFENSE FEE -STATE 7865-2074D
$ 16.26
$ 16.26
TIME PAYMENT 7865-10899
$ -
$ -
TIME PAYMENT -COUNTY 7950-20610
$ 112,91
$ 112.91
TIME PAYMENT -STATE 7950-20740
$. 112.91
$ 112.91
RAIL JUMPING AND FAILURE TO APPEAR COUNTY 7970-20610
$ -
BAIL JUMPING AND .FAILURE TOAPPEAR -STATE 7970-20740
$ -
OlJ&FORTLAVACA Pb '- 'y09fp@9491
Dl[6.SEgdRIPTPD
ODE'TOROINTCOMPORTPb ' '9990.99993
$
DUETOT6'XASPAflKS&WIIOCIFB 119Q0.99994
- -$
%212,00
$ 5,249.50
$ 19,226.00
$ 1,517.00
$- 29,204.60�
$ 29,204.50
TOTAL FUNDS COLLECTED:
FUNDS HELD IN ESCROW:
$ (18.00)
AMOUNT
DUE TO TREASURER
TOTAL RECEIPTS
AMOUNT
DUE TO
OTHERS:
$$ ,8;j6i
$ 9.30'
1 OF
U,j0D5P0RTAWONTHLYWUOITORAND TREASUM REPORTSW0f5.003U5.THEASURER KEPORTS 9112018
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUA
CASH ON HAND, TRUST FUND
BEGINNING BOOK BALANCE"($ 47,085Ai
FUND RECEIVED \ $ -
DISBURSEMENTS $ (704.00)
ENDING BOOK BALANCE e/31/203S $ 46,301.61
BANK RECONCILIATION TRUST FUND
ENDING BANKBALANCE _BJ31j2gxs 'j< $ 46,586.61
OUTSTANDING DEPOSITS`" $ —
OUTSTANDING CHECKS" $ (204.90)
RECONCILEDBANKBALANCE 9/11/2015 $ 46,381.61
"see attached
CERTIFICATES OF DEPOSITS HELD INTRUST - IRC BANK
s'77..7,i9%fi2015
"-`� "
�'
, •.8131 �33. "-';
74925
$ 1,846,53
$ 1,046M
49466
It 19,642.10
$ 1042A0
50782
1/15/2015
$ 9,3M.68
$ 9;378.58.
50790.
1/16/2015
$ 9.378.68
$ 9;379.0
50904
1/15/2015
$ 9,378.58
$ 0,378.68
S0863
2/2/2015
$ 3,500.00
$ 3,500.00
50871
2/2/2015
3;600.00
$ 3,500.00
51134
5/2812015
$ 38558.20
$
$
$ 88658,20
TOTALS: $ ;96,182.67 $
6hA-lfxl X,nc' �/'f/6
Submitted by: Anna Gobdman; County Clerk
20F2
U:10.REPORTSVApNRILYWUDROR AND TREASUER REPORTSR016.00311S.TREASURER REPORTS N1119016
CALHOUN COUNTY CLERK
ITY CLERK FEES
FEE
'RONIC FILING FEES FOR F-FILINGS
E'S EDUCATION FEE
E'S ORDER/SIGNATURE
FF'S FEES
dL RECORDER FEE
T REFPORTER FEE
-LATE FUND (TGC) FEE
GUARDIANSHIP FEE
DRUG & ALCOHOL COURT PROGRAM
PRE-TRIAL DIVERSON AGREEMENT
LAW UBARY FEE
RECORDSMANAGEMENT FEE - CO CLK
-COUNTYCOURT
POLICE OFFICER FEES
XIDATED COURT COSTS -COUNTY
BLIDATED COURT COSTS - STATE
& ALCOHOL COURT PROGRAM - COUNTY
& ALCOHOL COURT PROGRAM -STATE
ELECTRONIC FILING FEE
ELECTRONIC FILING FEE CR
TRAUMA
INDIGENT FEE -COUNTY
INDIGENTPEE -STATE
AAL FUND COURT COSTS
:IAL SALARY FUND -COUNTY
;IAL SALARY FUND -STATE
:IALFE&
IAL MARRIAGES -STATE
)SE COURT COST
REIMBURSEMENT FEE -COUNTY
REIMBURSEMENT FEE -STATE
'TRAFFIC FINE -COUNTY
TRAFFIC FINE -STATE -
ENTDEFENSE FEE -COUNTY
PENT DEFENSE FEE -STATE
PAYMENT -COUNTY
PAYMENT -STATE
'ORT IAVACAPD
FAhkICT Rh
1000-44030
$
1000-44140
$
1000-44058
$
1000-44160
$
SDGO-44180
$
1000.44190
$
1000-44250
1000.44270
$
2620-44030
$
2663-44030
2670-44030
$
2672.44030
267544030
2698-44030-005
2729-44034
2731-44030
$
2739-44380
2739-10899,44080
$
2740-45040
7020-20740
7070-20610
7070-20740
7390-20610-999
7390-20740-999
7403-999.22887
$
7403-999-22990
7405-999-20740
7480-2,0610
$
7480-20740
$
7495-20740
7505-20610
7505-20740
7505-20740-005
$
7538-22804
7855.20780
78S5-20786
$
7855-20788
7856,999-20740
7857-20610
7857-20740
7860-20610
7960-20740
7865-20610
7865-2U740
7950-20610
7950-20740
9990,99091-
9990.9�992
$ 208.85
352.00 $ 334.18 $ 10,029.45 $ 226.00
22.00
26,00 $ - $ 2.00 $ 24,00
$ 20.00
0.00 $ - $ 26.00
150.00 $ 176.19 $ - $ 125.00
$ 26.47
106.00 $ 60.00
40.00 $ 20.00
$ 33.39
40.00 $ 25.07 $ 406,00 $ 20.00
$ 80.00
$. 3,895.00
$ 89,76
$ 200.00
245.00 $ 140.00
$ 20,89
80.00 $ 187.97 $. 3,945.00 $ 40.00
$ 1,517.20
$ 1.60
$ 65.03
$ 580.38
$ 17.95
$ 71.78
230.00. $ 100,00
$ 41.75
$ 13T58
4.00 $ 2.00
76.00 $. 38:00
$ 125.31
$ 5.03
$ 45.12
294.00 $ - $ 168.00 ;
$ 7,24
$ 73.80
280.00
.$ 100.00 $
$
510.00
$
$
0.44
$
$
3,35
$
$
30.06
$
$
3.62
$
$
68:72
$
$
1.67
$
$
15.03
$
$
91.91
$
TOTAL FUNDS COLLECTED: $ 27,231,75
FUNDS HELD IN ESCROW/NSF CHARGES: $ (68.00)
TOTAL RECEIPTS I.,L,,,
AMOUNT DUE TO TREASURER:�A$i
AMOUNT.DUE TO OTHERS: $
11,840.63
22.00
52.00
20.00
32.00
451.10
20.47
165.00
60.00
33.39
491,07
80.00
3,895.00
89:76
200.00
385.00
20,89
4,252.97
1,517.20
1.60
65.03
580.34
17.95
71.78
330.00
41.75
137.58
6.00
114.00
125.$l
5.03
45.12
402.00
7.24
73.80
440.00
510.00
OA4
3.35
30.06
3.62
68.72
1.67
15.03
91,91
I OF2
Uo10.REPORTSWAMHLMUDITORANOTFFASUER REPORTWOIU..09361&TREASUIERREPORTS.Mff¢tedmonflYrepod O2d6.16 - 2/1112016
CALHOUN COUNTY CLERK
BEGINNING BOOK BALANCE $ 46,381.61
FUND RECEIVED $ -
DISBURSEMENTS $ (600.00)
ENDING BOOK BALANCE 9/30/2015 $ 45,b81:61
BANK RECONCILIATION TRUST FUND
ENDING BANK BALANCE ` �!,^ -,; $ 45,882:51
OUTSTANDING DEPOSITS" $ -
OUTSTANDING CHECKS" $ (0.90)
RECONCILED BANK BALANCE 9130/2015 $ 0,081.61
"see attached
CERTIFICATES OF DEPOSITS HELD IN TRUST- I0C BANK
74925
$ 1,846.53
$ 1.846.53
49466
$19,642.16
$ 19,642,10
50782
1/15/2015
$ 9,378.58
$ 9,378.58
50790
1/15/2015
$ 078.58.
$- 9;378.58
60804
1/15/2015
$ 9578.58
$ 9,378.58
50863
2/2/2016
$ 3,500.00
$ 3,500:00
50871
2/2/2015
$ 3,500.00
$ 3,500,00
51134
5/2812015
$ 38,558.20
$
$
$ M558.20.
TOTALS: $95,182.57 $ - $ - $- 95,182:57
Submitted by: Anna M-Good'man, County Clerk
20E2
UAMEPORrSWONTHLY�AUDITOA AND TREASUER nEPORM2015.093018.TREASURER REPORTS.wff.0 dmo gyrepod92.10.16 911120T6
Calhoun County Flo odplain Administration
211 South Ann Street, Suite 301
Part Lavaca, TX 77979-4249
Phone: 361-553-4455/Fax: 361-553-4444
e-mail: ladonna.thigpen@calhouncotx.org
January 2016 Development Permits
New Homes-4
Renovations -
Mobile Homes -
Boat Barns/Storage Buildings/Garages-2
Commercial Buildings-2
Total Fees Collected: $480
ACCEPT DONATIONS TO CALHOUN COUNTY:
N/A
MATTER OF DECLARING CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE-
N/A
MATTER OF TRANSFERRING CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY
DEPARTMENT TO ANOTHER COUNTY DEPARTMENT (SEE LIST):
N/A
APPROVAL OF PAYROLL:
Commissioner Fritsch made a motion to approve the following January payrolls:
• January 15, 2016 $ 271,005.50
• January 29, 2016 249,808.75
TOTAL $ 520.814.25
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
10161N, "I M
CALHOUN COUNTY
PAYROLL 2016
Payroll throusrh 01-15-2016 $ 271,005.50
Payroll throueh 01-29-2016 $ 249,808.75
APPROVED TOTAL PAYROLL $ 5205814.25
The items listed above have been pre -approved by all Department Heads and I certify that funds
were available to pay the obligations. I certify th above is true and correct to the best of my
knowledge February 12, 2016. I
CALHOUN COUNTY TREASURER
CEPTED AND APPROVED THIS THE 25�� DAY OF
2016 IN THE CALHOUN COUNTY
OM IISSI NERS' COURT, PORT LAVACA, TEXAS 77979.
FtB252016
CALHOUN COUNTY
COMMISSIONERS COURT
BUDGET ADJUSTMENTS:
Commissioner Fritsch made a motion to approve Budget Adjustments.
Commissioner Finster seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor.
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APPROVAL OF BILLS:
Commissioner Fritsch made a motion to approve County bills in the amount of $879,754.51, Indigent Health
Care Accounts Payable in the amount of $7,761.86 for a Total Transfer between funds in the amount of
$7,761.86, for a Total Amount for Approval of $887,516.37.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor.
Commissioner Fritsch made a motion to approve Memorial Medical Center Disbursements in the amount of
$3,456,066.46, Indigent Healthcare Fund Expenses in the amount of $7,761.86, Nursing Home UPL Expenses in
the amount of $3,522,275.96, for a Grand Total Disbursements Approved in the amount of $6,986,104.28.
Commissioner Lyssy seconded the motion.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor.
February 25, 2016 2016 APPROVAL LIST - 2016 BUDGET
39
MT FORWARD FROM APPROVAL LIST REPORT PAGE 38
$
561,481.75
FICA
P/R
$
45,562.98
MEDICARE
P/R
$
10,656.02
FWH
P/R
$
37,930.49
AFLAC
P/R
$
4,721.71
COMBINED INSURANCE C/O PEOPLES UNITED BANK
P/R
$
2,421.38
NATIONWIDE RETIREMENT SOLUTIONS
P/R
$
2,842.98
OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT
P/R
$
1,862.77
PRINCIPAL FINANCIAL GROUP
P/R
$
2,840.65
RELIANCE STANDARD LIFE
P/R
$
3,280.58
SOCIAL SECURITY ADMINISTRATION
P/R
$
163.20
TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM
P/R
$
133,482.81
'1'RUS'FMARK
P/R
$
3,382.52
WILLIAM E. HEITKAMP, TRUSTEE
P/R
$
347.67
AT&T
A/P
$
51.61
AT&T MOBILITY
A/P
$
2,483.64
BEN E KEITH FOODS
A/P
$
4,082.94
CABLE ONE
A/P
$
498.86
CALZADA JOE
A/P
$
1,780.00
CARDMEMBER SERVICE - SHERIFF/JAIL
A/P
$
1,497.62
CENTERPOINT ENERGY
A/P
$
2,480.10
CITY OF PORT LAVACA
A/P
$
6,067.49
CONSTELLATION NEW ENERGY
A/P
$
21,709.11
CPL RETAIL ENERGY
A/P
$
88.18
EXXON/MOBIL
A/P
$
13.67
PATRICK ROGER dba R&A CONTRACTING
A/P
$
13,500.00
REPUBLIC SERVICES #847
A/P
$
1,540.23
TEXAS WAVENET WIRELESS
A/P
$
144.98
TISD, INC
A/P
$
569.93
VERIZON SOUTHWEST
A/P
$
3,474.26
VFIS OF TEXAS/REGNIER & ASSOCIATES
A/P
$
66.77
VOYAGER
A/P
$
6,727.61
WOOTEN RONNIE dba R.J. WOOTEN PAINTING
A/P
$
2,000.00
TOTAL VENDOR DISBURSEMENTS:
$
879,754.51
CALHOUN COUNTY INDIGENT HEALTH CARE
A/P
$
7,761.86
TOTAL TRANSFERS BETWEEN FUNDS:
$
7,761.86
TOTAL AMOUNT FOR APPROVAL:
$
887,516.37
COMMISSIONERS COURT APPROVAL LIST FOR ----- February 25, 2016
PAYABLES AND PAYROLL
1/4/2016 McKesson Drugs
$ 1,993.52
1/5/2016 Weekly Payables
11,309.25
1/6/2016 Weekly Payables
350,814.13
1/6/2016 Payroll Liabilities
96,172.86
1/6/2016 Patient Refunds-Broadmoor Creekside
17,392.03
1/6/2016 Patient Refunds
799.80
1/11/2016 McKesson Drugs
1,266.96
1/12/2016 Payroll
274,285.35
1/13/2016 Weekly Payables
160,847.71
1/13/2016 Patient Refunds
9,704.09
1/14/2016 Weekly Payables
5,694,00
1/15/2016 TCDRS
167,983.18
1/18/2016 McKesson Drugs
1,442.72
1/20/2016 Payroll Liabilities
102,554.24
1/20/2016 Weekly Payables
244,509.85
1/20/2016 Patient Refunds
8,596.43
1/21/2016 TAC Unemployment Fund
10,874.96
1/25/2016 McKesson Drugs
812.84
1/25/2016 Credit Card Invoice
3,148.10
1/26/2016 Payroll
260,564.49
1/27/2016 Weekly Payables
179,226.44
1/29/2016 Employee Medical Insurance
47,182.84
1/31/2016 Monthly Electronic Transfers for Payroll Expenses(not ind above) 724.62
1/31/2016 Monthly Electronic Transfers for Operating Expenses 5,033.39
Total Payables and Payroll $ 1,962,933.80
INTER -GOVERNMENT TRANSFERS
Inter -Government Transfers for January 2016 1,493,132.66
Total Inter -Government Transfers $ 1,493,132.66
INTRA-ACCOUNT TRANSFERS
Total Intra-Account Transfers
SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS; $ 3,456p6646
INDIGENT HEALTHCARE FUND EXPENSES $ 7,761.86'
NURSING HOME UPL EXPENSES $ 3,622,275.96;
NURSING HOME INTER -GOVERNMENT: TRANSFER FOR JANUARY 2016'
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ---- February 25, 2016
INDIGENT HEALTHCARE FUND:
INDIGENT EXPENSES
Michelle M. Cummins MD
Memorial Medical Clinic
Port Lavaca Clinic
Radiology Unlimited PA
Victoria Professional Medical
SUBTOTAL
Memorial Medical Center (Indigent Healthcare Payroll and Expenses)
Less: Co -Pays collected in January 2016
196.65
160.00
388.55
16.58
134.03
896.81
7,126.05
(260.00)
TOTAL APPROVED INDIGENT HEALTHCARE FUND EXPENSES 7,761.86
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ----February 25, 2016
Nursing Home UPL
12/28115-12/31115
1/5/2016
Broadmoor-4596
$
422,181.65:'.
1/4/16-1/6/16
1/13/2016
Broadmoor-4596
6
1/15/2016
1/20/2016
Broadmoor-4596
ti
1/22/2016
1/26/2016
Broadmoor-4596
1/25116-1/29/16
Broadmoor-4596
370,364.29
12/28/15-12/31/15
1/5/2016
Crescent-4588
$
21,963.45<
1/4/16-1/11/16
1/13/2016
Crescent-4588
1112/15-1/15/16
1/20/2016
Crescent-4588MEMMIMM
1119/16-1/22/16
1/26/2016
Crescent-4588
1/25/16-1/29/16
Crescent4588
223,705.79
12/28/15-12/31/15
1/5/2016
Fort Bend-4618
$
22,417.32''
1/4/16-1/11/16
1/13/2016
Fort Bend-4618
1/13/16-1115/16
1/20/2016
Fort Bend-4618
� a
#
1/20/16-1/22/16
1/26/2016
Fort Bend-4618
i
t}it�¢�;�• 1
1/25/16-1/29/16
Fort Bend-4618
69,617.74
12/28/15-12/31/15
1/5/2016
Solera-4561
$
120,381.83'
1/4/16-1/11/16
1/13/2016
Solera-4561
1/12/16-1/15/16
1/20/2016
Solera-4561
1/19/16-1/22/16
1/26/2016
Solera-4561
1/25/16-1/29/16
Solera-4561
310,524.93
SUBTOTAL 4,090,799.17 3,522,275.96
SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS:
N/A
PUBLIC DISCUSSION OF COUNTY MATTERS:
N/A
COURT ADJOURNED AT 10:46 A.M.