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2016-06-09Regular 2016 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held June 9, 2016 BE IT REMEMBERED, that on this 9th day of June, A.D., 2016 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer County Judge Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Anna Goodman County Clerk Josie Sampson Deputy County Clerk Commissioner Roger Galvan was absent. Thereupon the following proceedings were had: Commissioner Finster led the Pledge to the US Flag and Commissioner Lyssy led the Pledge to the Texas Flag. APPROVE MINUTES OF MAY 12, 2016 MEETING: Commissioner Lyssy made a motion to approve Minutes of May 12, 2016 meeting. Commissioner Finster seconded the motion. Commissioners Lyssy, Finster and Judge Pfeiffer all voted in favor. Commissioner Fritsch was absent for this vote. Regular 2016 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held May 12, 2016 BE IT REMEMBERED, that on this 12th day of May, A.D., 2016 there was begun and holden in the Commissioners' Courtroom in the County Courthouse In the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer County Judge Roger C. Galvan Commissioner, Precinct #1 Kenneth W. Finster Commissioner, Precinct #4 Anna Goodman County Clerk Josie Sampson Deputy County Clerk Commissioners Vern Lyssy and Neil Fritsch were absent. Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and the Pledge to the Texas Flag. AWARD BIDS FOR FUEL TO BE DELIVERED FOR THE PERIOD JUNE 16, 2016 THROUGH JULY 15, 2016c Commissioner Lyssy made a motion to award the low bid from Diebel Oil of $2.04 per gallon for Diesel Fuel and for $2.16 per gallon for Regular Unleaded to be delivered for the period June 16, 2016 through July 15, 2016. Commissioner Finster seconded the motion. Commissioners Lyssy, Finster and Judge Pfeiffer all voted in favor. Commissioner Fritsch was absent for this vote. 06106/2016 09:39 CALHOUN CO AUDITREAS (FAX)3615534614 P.0011003 CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY - .- - COUNTY COURTHOUSE ANNEX - 202 $ ANN ST, STE B PORT LAVACA, TEXAS 77979 (361) 5$3-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE - PEGGY HALL RE: AGENDA ITEM FOR JUNE 9, 2016 COMMISSIONERS' COURT MEETING AGENDAITEM THURSDAY, JUNE 9, 2016 ►Consider and take necessary action to award bid for Fuel to be Delivered for the period beginning June 16, 2016 and ending July 15, 2016. Fuel -Bulk Delivered Diesel Fuel — Diebel Oil Company Inc was the Only Bid - $2.04/gallon Regular Unleaded — Diebel Oil Company Inc was the Only Bid - $2.16/gallon 06/06/2016 09:40 CALHOUN CO AUDITREAS (fAX)3615534614 P.0031003 CALHOUN COUNTY, TEXAS BIO SHEET- FUEL -BULK DELVER® INVITATION RMBER OIEBEL OIL CO INC SAM BIEBEL PO BOX 71 7c®� PORT LAVACA IX 71070 BID ITEM FUEL -BULK DIDUERED_ PFAIDDf Ulf. JUNE 16, 2016 PEMOBTO: JULY 16, 2016 YOU ARE INVITED TO SUBMIT AD I DON THE ABOVE ITEM TO: MICHAEL PFEIFER, COUNTYJUDGE, C4LHOUN COUNTYCOURTHOUSE, R11$ANNS7; ADFLOO,Q ROOM301, PORTLAYACA 57mv BIDS SHOULD RESUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED B10 (Y%EL-BIJ�K DEGJVFRED - "` } BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10:OOAM, THURSDAY, JUNE2, 2016 BIDS WILL BE AWARDED AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY JUNE 9, Y016 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER, THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN BIDl7'EMr FUEL -BULK DELIVERED DEPARYMENI" VARIOUS DELIVERY FOR COUNTY FUEL TANKS DES NA3YON VARIOUS _—_.- ---------...-----------•---------------•—__-- EPECFICATIO ls: DIESEL FUEL >>DELIVERY must be made within 24 hours after receiving order from the County Department In the quantity ordered. If vendor cannot deliver within 24 hours or refuses to deliver, the County Department will order from the next lowest bidder, »PRICE Per Gallon MUST INCLUDE all fees and charges including a(I Taxes/Fees the County Is not exempt from (for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal LUST Tex) >>FREE FROM WATER AND SUSPENDED MATTER UNIT UNIT PRICE GALLON Q. —_-- -- --_ - -----— ___--__-__ ------ SPECIFICA17oNS: REGULAR UNLEADED GASOLINE »DELIVERY must be made within 24 hours after receiving order from the County Department in the quantity ordered. If vendor cannot deliver within 24 hours or refuses to deliver, the County Department will order from the next lowest bidder. —PRICE Per Gallon MUST INCLUDE all fees and charges Including all Taxes/Fees the County is not exempt from (for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal LUST Tax) >>FREE FROM WATER AND SUSPENDED MATTER AND A MINIMUM OCTANE OF 87 (AVERAGE METHOD) UNIT GALLON BATE DFBI) 6 AUFHOM SMNATW AND TIRE PBINTNAME .s A-m L E CFI UNIT PRICE -Q•t6 MEPRBNE NOM89h PLEASE UST ANY EXCEPRONS TO THE ABOVE SPECf ICATHINS: 06/06/2016 09:40 CALHOUN CO AUDITREAS BAH)3015534614 P.0021003 Zi W C r v m m. X m v' r� u ME au SPECIFICATIONS FOR THE UNIFIED COMMUNICATIONS SYSTEM FOR CALHOUN COUNTY AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR PROPOSALS. A MANDATORY PRE -BID MEETING WILL BE HELD TUESDAY, JUNE 21, 2016. PROPOSALS WILL BE DUE THURSDAY, AUGUST 4, 2016 AND CONSIDERED FOR AWARD THURSDAY, AUGUST 11, 2016, Commissioner Lyssy made a motion to approve Specifications for the United Communications System for Calhoun County and authorize the County Auditor to advertise for proposals. A mandatory pre -bid meeting will be held Tuesday, June 21, 2016. Proposals will be due Thursday, August 4, 2016 and considered for award Thursday, August 11, 2016. Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Susan Rile From: Peggy Hall <peggy.hall@calhouncotx.org> Sent: Tuesday, May 31, 2016 11:08 AM To: ron.reger@calhouncotx.org; mike.pfeifer@calhouncotx.org; susan.riley@calhouncotx.org Cc: ladonna.thigpen@calhouncoLc.org; tami.maldonado@calhouncotx.org; cindy.mueiler@calhouncotx.org; Angela Torres; ROGER GALVAN; Less Jurek; vern.lyssy@calhouncotx.org; Janie Delgado; neil.fritsch@calhouncotx.org; April Townsend; Kenneth Finster Subject: Agenda Item for Unified Communications System Ron, RE: Unified Communications System for Calhoun County The below is what I am sending Susan. If you want changes, let her know. Susan, Please put the following on the agenda for Court June 9, 2016. (I will have 8 copies to you by 8:30 AM, Monday, June 6th.) • Consider and take necessary action to approve specifications for the Unified Communications System for Calhoun County and authorize the County Auditor to advertise for proposals. A mandatory pre -bid meeting will be held Tuesday, June 21, 2016. Proposals will be due Thursday, August 4, 2016 and considered for award Thursday, August 11, 2016. Peggy Hall Assistant Auditor Calhoun County Courthouse Annex 11 202 S Ann St, Ste 8 Port Lavaca TX 77979 Office: 361-553-4610 Fax: 361-553-4614 REQUEST FOR PROPOSAL RFP No. 2016-06-09 UNIFIED COMMUNICATIONS SYSTEM FOR CALHOUN COUNTY, TEXAS Calhoun County Commissioners' Court is accepting sealed proposals for a Unified Communications System. The RFP is in the required format that must be met when submitting a proposal to Calhoun County. RFP may be obtained at the County's website: www.calhouncotx.org or by contacting Peggy Hall, Assistant Auditor, Calhoun County Courthouse Annex II, 202 S. Ann St., Suite B, Port Lavaca, TX 77979; 361-553-4610; peggy.hall@calhouncotx.org PROPOSALS DUE: By 10:00 AM, Thursday, August 4, 2016 DELIVERY ADDRESS: Michael Pfeifer, County Judge Calhoun County Courthouse 211SAnn St 3rd Floor, Suite 301 The outside of the 9 x 12 or larger envelope must be clearly marked: SEALED PROPOSAL— UNIFIED COMMUNICATIONS SYSTEM PROPOSAL OPENING: Proposals will be publicly opened and acknowledged at 10:00 AM, Thursday, August 4, 2016 in the County Judge's Office, Calhoun County Courthouse, 3rd Floor, Suite 301, Port Lavaca, Texas. _REQUEST FOR PROPOSALS RFP No. 2016-06-09 Notice is hereby given that the Commissioners' Court of Calhoun County, Texas will receive proposals for: UNIFIED COMMUNICATIONS SYSTEM A MANDATORY PRE -BID MEETING shall be held at 10:00 am, Tuesday, June 21, 2016 at the Calhoun County Courthouse, 211 S. Ann St., Commissioners' Courtroom, I" Floor, Port Lavaca, Texas. Attendance at this meeting by all prospective bidders is required and is a prerequisite to providing a bonatide proposal. SEALED PROPOSALS are due on or before 10:00 am, Thursday, August 4, 2016 at the County Judge's office, 211 S. Ann Street, Third Floor, Suite 301, Port Lavaca, TX 77979. At this time, all proposals will be publicly opened and acknowledged. The proposals will be considered for award on Thursday, August 11, 2016 during Commissioners' Court. All proposals must be delivered in triplicate hard copies and one soft copy to the office of the Calhoun County Judge in a sealed envelope and clearly marked: Sealed Proposal — Unified Communications System. Calhoun County does not accept faxed or emailed proposals. Any proposals received after the due date and time will be returned unopened. Sealed proposals may be hand delivered or mailed to: Michael J. Pfeifer, County Judge Calhoun County Courthouse 211 S. Ann St. Third Floor, Suite 301 Port Lavaca, TX 77979 Proposals shall be for the furnishing of all labor, materials, equipment, maintenance, warranty, plant and superintendence, for performing the specified work required for the Unified Communications System all in accordance with the Specifications and Conditions. The REP is available on the County's website, www.calhouncotx.org or by calling Peggy Hall, Assistant Auditor, Calhoun County Auditor's Office, 361-553-4610. Commissioners' Court reserves the right to waive all technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. Calhoun County is an Equal Employment Opportunity Employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. Cindy Mueller, County Auditor Calhoun County, Texas Calhoun County, Texas Unified Communications System Request For Proposal RFP No. 2016-06-09 (Date) Prepared By: (Name) (Vendor Company Name) (Vendor Address 1) (Vendor Address 2) (Vendor Address 3) Phone: (Number) Fax: (Number) (Website URL) Table of Contents GeneralConditions.................................................................................................. 1.0 Proposal Acknowledgments...................................................................................... 1.1 Proposal Response Overview..................................................................................... 1.2 Contacts................................................................................................................. 1.2.1 Vendor.................................................................................................................... 1.2.2 Manufacturer........................................................................................................... 1.3 Schedule of Events.................................................................................................. 1.4 Proposal Response Format....................................................................................... 1.5 False or Misleading Statements................................................................................. 1.6 Acceptance of Proposal Content................................................................................ 1.7 Evaluation Criteria.................................................................................................... 1.8 Vendor Questionnaire............................................................................................... 1.9 Overview of Current Environment & Requirements....................................................... 1.9.1 Locations, Users, TRUNKING, Voice Mail and Unified Messaging .................................... 4 13 13 13 14 14 14 16 16 16 17 18 19 19 2.0 Executive Overview................................................................................................... 20 2.1 Proposed System...................................................................................................... 20 2.2 SYSTEM Architecture................................................................................................ 20 3.0 IP Communications System Software and Hardware................................................................ 22 3.1 System Software........................................................................................................ 22 3.2 HARDWARE Configuration.......................................................................................... 23 3.3 NETWORK & NETWORK Infrastructure Requirements..................................................... 23 3.4 PSTN and Legacy Integration Interfaces....................................................................... 24 3.5 PROPOSED System Cabling....................................................................................... 25 3.6 SYSTEM/STATION Hardware....................................................................................... 25 3.7 SYSTEM Reliability..................................................................................................... 29 3.8 SYSTEM/Station/User features.................................................................................... 30 3.9 DESKTOP Call Management........................................................................................ 34 3.10 E911 Services........................................................................................................... 35 3.11 SYSTEM Administration............................................................................................. 35 3.12 System Maintenance and Upgrades............................................................................. 36 3.13 System Monitoring and Diagnostics............................................................................. 37 4.0 VOICE Mail and Unified Messaging System Specifications ............................................. 38 4.1 VOICE Messaging System Description......................................................................... 38 4.2 VOICE Mail System Specifications.............................................................................. 38 4.3 VOICE Mail System - System Features........................................................................ 39 4.4 VOICE Mail System - User Features............................................................................ 40 4.5 VOICE Mail System - System Administration............................................................... 41 Pazc > of � (' 5.0 IMPLEMENTATION................................................................................................... 42 5.1 PROJECT Management............................................................................................. 42 5.2 INSTALLATION Requirements.................................................................................... 42 6.3 FACILITY Requirements............................................................................................ 43 5.4 Training................................................................................................................... 43 6.0 VENDOR Service...................................................................................................... 43 6.1 Maintenance, Warranty and Support ............................................................................ 43 6.2 Logistical Support .................................................................................................... 44 6.3 Repair Response...................................................................................................... 44 7.0 Configuration / Pricing.............................................................................................. 45 8.0 Financial Requirements............................................................................................. 45 8.1 Terms and Conditions................................................................................................ 45 9.0 APPENDIX............................................................................................................... 9.1 Product Specification Sheets..................................................................................... 9.2 References.............................................................................................................. 9.3 Network Drawing...................................................................................................... 9.4 Maintenance Agreement............................................................................................ 9.5 Contract or Scope of Work......................................................................................... I'apc of 46 46 46 46 46 46 46 CALHOUN COUNTY, TEXAS GENERAL CONDITIONS Read all documents carefully. Follow all instructions. You are responsible for fulfilling all requirements and specifications. General Conditions apply to all advertised bids, proposals or contracts; however these may be superseded in whole or in part by the scope, special requirements, specifications or special sections of Texas Government Code and/or Texas Local Government Code. Governing Law: Bidder is advised that the Invitation to Bid, Request for Proposal or Contract shall be fully governed by the laws of the State of Texas and that Calhoun County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of the Invitation to Bid, Request for Proposal or Contract. All parties agree that the venue for any litigation arising from this Invitation to Bid, Request for Proposal and/or Contract shall be held in Port Lavaca, Calhoun County, Texas. Bid, Proposal and/or Contract Form Completion: Once a bid, proposal and/or contract is released for bidding, Calhoun County will not answer any questions except through an addendum that has been approved by Commissioners' Court or at a mandatory pre -bid meeting. Fill out, sign, and return to the Calhoun County Judge's Office the required number of bid forms, proposal forms, and/or contracts, and any other required information by the day and time the bid, proposal and/or contract is due. The bid, proposal and/or contract must be signed and dated by an officer (or employee) who is duly authorized to execute this bid, proposal and/or contract, and that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other vendor, and that the contents of this bid, proposal and/or contract as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid, proposal and/or contract. The use of liquid paper or white out is not acceptable and may result in the disqualification of the bid, proposal and/or contract. If an error is made, the vendor must draw a line through the error and initial each change. All responses typed or handwritten must be clear and legible. Bid, Proposal and/or Contract Return: On or before the due date and time, the vendor must return all completed bids, proposals and/or contracts and required information and copies to the Calhoun County Judge's Office, 211 S. Ann St., 3rd Floor, Suite 301, Port Lavaca, Texas. The clock in the County Judge's office is the official clock that will be used in determining the time the bid, proposal and/or contract is received and the time the bid, proposal and/or Pagc 4 of 46 contract will be opened. A late delivery with an early postmark will not suffice. Calhoun County will not be responsible for the delivery of your bid, proposal and/or contract to the office of the County Judge. Calhoun County is not responsible for late deliveries due to mail, carrier, etc. Calhoun County does not accept faxed or emailed bids, proposals and/or contracts. If you would like to confirm the delivery of your bid, proposal and/or contract, you may call the County Judge's office at 361-553-4600. Late bids, proposals and/or contracts will not be accepted. All late bids, proposals and/or contracts will be returned unopened to the bidder. Bid, proposal and/or contract must be submitted in a sealed 9 x 12 or larger envelope, addressed as follows: Michael Pfeifer, Calhoun County Judge, 211 S. Ann St., 3rd Floor, Suite 301, Port Lavaca, TX 77979. The outside of the envelope must be clearly marked: SEALED BID (PROPOSAL) and the name of the bid or proposal must also be clearly stated. Withdrawal of BID, Proposal and/or Contract: A vendor may withdraw their bid, proposal and/or contract before County acceptance of the bid, proposal and/or contract without prejudice to the vendor, by submitting a written request for its withdrawal to the County Judge and mail or hand deliver to the address the bid, proposal and/or contract was submitted to. A bid, proposal and/or contract that was opened is not subject to amendment, alteration, or change for the purpose of correcting an error in the bid, proposal and/or contract price. Bids, proposals and/or contracts containing an error may be offered "as is" or withdrawn by the vendor in accordance with applicable State Laws. Bid, Proposal and/or Contract Openinq and Award: Vendors are invited to be present at the opening and awarding of the bid, proposal and/or contract. Governing Forms: In the event of any conflict between the terms and provisions of these conditions and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Calhoun County's interpretation shall govern. Addendums: When specifications are revised, the Calhoun County Auditor's Office will send each vendor that received a bid, proposal and/or contract package the addendum once it has been approved by Commissioners' Court. No addendum can be sent out until the Commissioners' Court has approved the addendum. Hold Harmless Agreement: Successful vendor shall defend, indemnify and hold Calhoun County and its officers, agents, and employees harmless from all suits, actions, or for personal injury, death and/or property damage arising from any cause whatsoever, resulting directly or indirectly from vendor's performance. Vendor shall procure and maintain, with respect to the subject matter of this bid, proposal and/or contract, appropriate insurance coverage including, as a minimum, general liability and property damage, workers' compensation, employers liability and auto Page 5 of d6 insurance with adequate limits to cover vendor's liability as may arise directly or indirectly from work performed under terms of this bid, proposal and/or contract. Certification of such coverage must name Calhoun County as an additional insured and be provided to the County upon request. Waiver of Subrogation: Vendor and vendor's insurance carrier waive any and all rights whatsoever with regard to subrogation against Calhoun County as an indirect party to any suit arising out of personal or property damages resulting from vendor's performance under this agreement. Bonds: If this bid or proposal requires submission of bid or proposal guarantee and performance bond, there will be a separate page explaining those requirements. Bids or proposals submitted without the required bid bond or cashier's checks are not acceptable. Taxes: Calhoun County is exempt from all federal excise taxes and state and local (county and city) sales tax. Tax exempt forms will be furnished upon request to the Calhoun County Auditor's Office. Pricing: Prices for all goods and/or services shall be firm for the duration of this bid, proposal and/or contract and shall be stated on the bid sheet, proposal and/or contract. Prices shall be all inclusive. All prices must be written in ink or typewritten. Pricing on all transportation, freight, and other charges are to be prepaid by the vendor and included in the bid, proposal and/or contract prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, vendor must indicate the items required and their costs or forfeit the right to payment for such items. Inspections: Calhoun County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the using department before accepting them. Testing: Calhoun County reserves the right to test equipment, supplies, materials and goods bid for quality, compliance with specifications and ability to meet the needs of the user. Should the goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is subject to rejection. Awards: Calhoun County reserves the right to award this bid, proposal and/or contract on the basis of lowest and best bid, proposal and/or contract that met specifications in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one vendor, to reject any or all bids, proposals and/or contracts and to be the sole judge in determining which bid, proposal and/or contract will be most advantageous to Calhoun County. An award is final only upon formal execution by the Calhoun County Commissioners' Court. P7ge 6 of 46 In the event of tie bids, proposal and/or contracts, the winning bid, proposal and/or contract is determined per the Texas Local Governmental Code 262.027(b). Calhoun County, Texas is an Equal Employment Opportunity Employer. The County does not discriminate on the basis of race, color, nation origin, sex, religion, age or handicapped status in employment or the provision of services. Assignment: The successful vendor may not assign, sell or otherwise transfer this bid, proposal and/or contract without written permission of Calhoun County Commissioners' Court. Term of Bids, Proposals and/or Contracts: If the bid, proposal and/or contract is intended to cover a specific time period, said time will be given in the specifications and/or instructions. Bid, Proposal and/or Contract Obligation: Calhoun County Commissioners' Court must award the bid, proposal and/or contract. If a contract is required, the County Judge or other person authorized by Commissioners' Court must sign the contract before it becomes binding on Calhoun County. Delivery: All items shall be shipped F.O.B. inside (or site location) delivery unless otherwise stated in the specifications. Default in promised delivery (without accepted reasons) or failure to meet specifications, authorizes the County to purchase supplies from the next lowest bidder that met specifications. Reiections: Articles not in accordance with samples and specifications must be removed by the vendor at the vendor's expense. All disputes concerning quality of supplies, products, and/or services delivered under this bid, proposal and/or contract will be determined by Commissioners' Court or their designated representative. Termination: Calhoun County reserves the right to terminate the bid, proposal and/or contract for default if the vendor breaches any of the terms therein, including warranties of vendor or if the vendor becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies, which Calhoun County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Calhoun County's satisfaction and/or to meet all other obligations and requirements. Bids, proposals and/or contracts may be terminated without cause upon thirty (30) days written notice to either party unless otherwise specified. The vendor or Calhoun County must state therein the reasons for such cancellation. Calhoun County reserves the right to award cancelled bid, proposal and/or contract to the next lowest and best vendor that met specifications and is deemed to be in the interest of the County. Ng, e7of46 Delinquent Property Taxes: Calhoun County reserves the right to reject any bid, proposal and/or contract submitted by a vendor owing delinquent property taxes to Calhoun County, Texas. Certificate of Interested Parties — Form 1295 Section 2252.908 was added to the Government Code by the 84th Texas Legislature through adoption of House Bill 1295. The law states that a County may not enter into a contract with a business entity unless a Certificate of Interested Parties (Form 1295) has been completed and provided to the County at the time the contract is considered for action by Commissioners' Court. The term "business entity" includes a sole proprietorship, partnership or corporation (whether for -profit or non-profit). The term "contract" includes amendment, extension or renewal of an existing contract (bids and/or proposals also require Form 1295). The law does not apply to a contract, bid and/or proposal between the County and another governmental entity or state agency. The county is required to file Form 1295 with the state within thirty (30) days of approving a contract with a business entity. Governmental transparency is the objective of the law. The Texas Ethics Commission promulgated rules to implement the law and established an online portal https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm. A business entity will generate Form 1295 online. A business entity must use the application at the Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number and date filed in the box marked "Office Use Only" located at the top right hand corner of the form. The form must be notarized and signed by an authorized agent of the business entity and submitted with your bid, proposal and/or contract. Calhoun County will acknowledge online the receipt of Form 1295 after a contract is executed. Within seven (7) business days, Form 1295 will be available for public viewing on the Texas Ethics Commission's website. Compliance: Calhoun County Commissioners' Court will not consider for action any bid, proposal and/or contract with a business entity unless it is accompanied by a completed, signed and notarized Form 1295. No later than thirty (30) days after Calhoun County Commissioners' Court approves a contract or awards a bid or proposal with a business entity, the County Clerk will file acknowledgement of receipt of the Form 1295 with the Texas Ethics Commission. Debarment: Vendor certifies that at the time of submission of its bid, proposal and/or contract, vendor was not on the federal government's list of suspended, ineligible or debarred vendors and that vendor has not been placed on this list between the time of its bid, proposal and/or contract submission and the time of execution of the bid, proposal and/or contract. If vendor is placed Pagc 8 of,-16 on this list during the term of the bid, proposal and/or contract, the vendor shall notify the Calhoun County Auditor. False certification or failure to notify may result in termination of the bid, proposal and/or contract for default. Invoices and Payments: All invoices are subject to approval by the County Auditor's Office. Invoices shall be itemized and free of federal excise taxes and state and local (county and city) sales tax. Payment of all invoices will be made once the purchase order and invoice(s) are properly and timely submitted to the County Treasurer's Office by the appropriate County department. Each County department is responsible for submitting their purchase orders for payment to the County Treasurer's Office. County departments must submit their purchase orders by 5 PM Wednesday the week before the Commissioners' Court meeting. Commissioners' Court meets the 2"d and 4th Thursday of each month to approve bills. No payment can be made or mailed out until approved by Commissioners' Court. Purchase order due dates/times and Commissioners' Court dates/times are subject to change. Calhoun County's obligation is payable only and solely from funds available for the purpose of this purchase. Lack of funds shall render the order null and void to the extent funds are not available and any delivered but unpaid goods will be returned to the seller by the county. Gratuities: Calhoun County may, by written notice to the vendor, cancel any order and/or service without liability, if it is determined by the County that gratuities, in the form of entertainment, gifts, or otherwise were offered or given by the vendor, or any agent or representative of the vendor to any officer or employee of Calhoun County with a view toward securing an order and/or service. In the event an order and/or service is canceled by the County pursuant to this provision, the County shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by vendor in providing such gratuities. Warranty Product: Vendor shall not limit or exclude any implied warranties and any attempt to do so shall render an order voidable at the option of the County. Vendor warrants that the goods and/or services furnished will conform to the specifications, drawings, and description listed in the bid invitation, proposal and/or contract and to the sample(s) furnished by vendor if any. In the event of a conflict between the specifications, drawings, and descriptions, the specifications shall govern. Cancellation: Calhoun County shall have the right to cancel for default all or any part of the undelivered portion of an order and/or services if vendor breaches any of the terms hereof including warranties of vendor, or if the vendor becomes insolvent or files for protection under the bankruptcy laws. Such rights of cancellation are in addition to and not in lieu of any other remedies, which Calhoun County may have in law or equity. C'agc 9 of 4f) Force Maieure: Force Majeure means a delay encountered by a party in the performance of its obligations under this Agreement, which is caused by an event beyond the reasonable control of that party. Without limiting the generality of the foregoing, "Force Majeure" shall include but not be restricted to the following types of events: acts of God or public enemy; acts of governmental or regulatory authorities; fires, floods, epidemics or serious accidents; unusually severe weather conditions; strikes, lockouts, or other labor disputes; and defaults by subcontractors. In the event of a Force Majeure, the affected party shall not be deemed to have violated its obligations under this Agreement, and the time for performance of any obligations of that party shall be extended by a period of time necessary to overcome the effects of the Force Majeure, provided that the foregoing shall not prevent this Agreement from terminating in accordance with the termination provisions. If any event constituting a Force Majeure occurs, the affected party shall notify the other parties in writing, within twenty- four (24) hours, and disclose the estimated length of delay, and cause of the delay. Waiver: No claim or right arising out of a breach of any bid, proposal and/or contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. Applicable Law: This agreement shall be governed by the Uniform Commercial Code. Whenever the term "Uniform Commercial Code" is used it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas and in effective on the date of bid, proposal and/or contract. No officer or employee of the County shall have financial interest, direct or indirect, in any bid, proposal and/or contract with the County, or shall be financially interested, directly or indirectly, in the sale to the County of any land, materials, supplies, or service, except on behalf of the County as an officer or employee. Any willful violation of this section shall constitute malfeasance in office, and any officer or employee guilty thereof shall be subject to disciplinary action under applicable laws, statutes and codes of the State of Texas. Any violation of this section, with the knowledge, expressed or implied of the person or corporation contracting with the County shall render the bid, proposal and/or contract involved voidable by the Calhoun County Commissioners' Court. Insurance: Before commencing work, the successful vendor shall be required, at his own expense, to furnish the Calhoun County Auditor within ten (10) days of notification of award with a certificate of insurance showing the following insurance coverage to be in force throughout the term of the bid, proposal and/or contract: General Liability ($100,000/$300,000 or greater) Workers' Compensation (at Statutory Limits) Employers Liability ($1,000,000 or greater) Auto Insurance ($100,000 BIPP/$300,000 BIPO/$100,000 PD or greater) The certificate must reflect that Calhoun County is an additional insured on the General Liability coverage. Each insurance policy to be furnished by successful vendor shall include, by endorsement to the policy, a statement that a notice shall be given to the Calhoun County Auditor by certified mail thirty (30) days prior to cancellation or upon any material change in coverage. OSHA Requirements: The vendor or contractor hereby guarantees to Calhoun County, Texas that all materials, supplies, equipment or services listed on the bid, proposal and/or contract, purchase order or invoice meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Protest Procedures: All protests and disputes will be held in Port Lavaca, Calhoun County, Texas. Any actual or prospective vendor who believes they are aggrieved in connection with or pertaining to a bid, proposal and/or contract may file a protest. The protest must be delivered in writing to the Calhoun County Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: Name, mailing address and business phone number of the protesting parry; Appropriate identification of the bid, proposal and/or contract being protested; A precise statement of the reasons for the protest; and Any documentation or other evidence supporting the protest and any alleged claims. The County Auditor's Office will attempt to resolve the protest, including at the County Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the County Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is required, Commissioners' Court will notify the protesting party to provide such information. The decision of Commissioners' Court will be final Public Information Act: All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. Pn«e I i of 46 Calhoun County Contact Information: To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Suite B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller(a)_calhouncotx.org To request a bid/proposal package: Or Peggy Hall, Assistant Auditor Calhoun County Auditor's Office Calhoun County Courthouse Annex 202 S Ann St, Suite B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: peggy.hall(a)calhouncotx.org Ron Reger, IT Coordinator Calhoun County Courthouse 211 S Ann St, 3`d Floor, Suite 301 Port Lavaca TX 77979 Email: ron.regerCa)calhouncotx.org P tic ; of 46 1.0 Proposal Acknowledgments 1.1 Proposal Response Overview This Proposal Response outlines (Vendor Company Name) recommendations for a Unified Communications System as outlined in Calhoun County's Request for Proposal, Unified Communications System, issued June 9, 2016 by Calhoun County Commissioner's Court. Vendor Response should cover the following topics: Voice System Functions: Check Box • IP-based Voice capabilities and Intelligent Network Infrastructure ❑ • Reliability ❑ • Voice Quality ❑ • Experience and Vision ❑ • Linux Open System Standards ❑ • Voice Messaging ❑ • System Administration ❑ • Support/Service Capabilities ❑ • Scalability ❑ • System longevity ❑ • Simplicity of Installation ❑ • Training and Usage ❑ • Data Connectivity ❑ • Any equipment not in place today required to implement the One Gigabit Connectivity ❑ • A Single Vendor Solution (Managed Services) ❑ • Turnkey responsibility for all Voice and Data hardware, software, services and support contained within this RFP ❑ • Turnkey responsibility for all Telco and data connectivity and coordination ❑ 1.2 Contacts Vendor: (Vendor Company Response) (Vendor Company Name) (Vendor Address 1) (Vendor Address 2) (Vendor Address 3) Tel: (Number) Fax: (Number) (Vendor Company URL) Page 13 of 46 1.2.1 Vendor Response: (Vendor Company Response) (Vendor Contact (Vendor Contact Name) Title) 1.2.2 Manufacturer Response: (Vendor Company Response) 1.3 Schedule of Events RFP Released: (Number) (Email Address) June 9, 2016 — Calhoun County Commissioners' Court approved the RFP for release. Mandatory Pre -Bid Meeting: June 21, 2016, 10:00 AM — Mandatory Pre Bid Conference & facility walkthrough — Meeting will start at the Calhoun County Courthouse, 211 S. Ann St., Commissioners' Courtroom, 1st Floor, Port Lavaca, Texas. Attendance at this meeting by all prospective bidders is required and is a prerequisite to provide a bonafide proposal. Questions will be answered at this mandatory pre -bid meeting. After the meeting, written confirmation of questions and answers will be sent to the vendors attending the mandatory pre -bid meeting. Additional Questions (after Mandatory Pre -Bid Meeting): July 5, 2016, 10:00 AM, is the deadline for all additional questions about the meeting or intent of the Proposal Documents. These questions must be submitted to Ron Reger via email (ron.reger(a)calhouncotx.org). It is the bidder's responsibility to verify receipt of such questions by Ron Reger. Interpretations or clarifications considered necessary by Ron Reger in response to such questions will be issued by Commissioners' Court approved addenda and emailed to all vendors who attended the mandatory pre -bid meeting. Pam 14 of'46 Only questions answered by formal written addenda, approved by Calhoun County Commissioners' Court will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may also be issued to modify the Proposal Documents as deemed advisable by Calhoun County. Changes to these Proposal Documents can be made only through issuance of formal written addenda, approved by Calhoun County Commissioners' Court. Any oral and other interpretations or clarifications provided by Calhoun County at the mandatory pre -bid meeting will be without legal effect until approved by Calhoun County Commissioners' Court in the form of formal written addenda. July 14, 2016 — Questions and answers from the June 21, 2016 mandatory pre -bid meeting and the additional questions received by 10:00 AM, July 5, 2016 will be presented to Commissioners' Court for approval. After Commissioners' Court approval the addenda will be delivered to all vendors attending the mandatory pre -bid meeting. RFP Deadline: August 4, 2016, 10:00 AM All RFPs shall be delivered in a sealed 9 x 12 or larger envelope to: Michael J. Pfeifer, County Judge Calhoun County Courthouse 211 S. Ann St. Suite 301 Port Lavaca, TX 77979 Sealed envelope must be clearly marked: SEALED RFP — UNIFIED COMMUNICATIONS SYSTEM See 1.4 for detailed response instructions. Award: August 11, 2106 — After the proposal opening on August 4, 2016, the Calhoun County IT Coordinator will review the submitted RFPs and select the finalist(s) for final review. The tentative schedule for final review or award by Commissioners' Court is August 11, 2016. Page 15 cif 40 1.4 Proposal Response Format Include a soft copy of this RFP Response within the proposal response deliverables. Format the RFP Response in the same format as the RFP document. All responses should be stated in the body of the document following their specific questions. Any additional information can be placed in the Appendix under the appropriate subheading. Provide the following hard copies: One (1) original and two (2) copies of this proposal response. Each copy of the proposal response must be accompanied by a cover letter on (Vendor Company Name) corporate letterhead, and signed by an official of (Vendor Company Name) who is authorized to bind the company. Include Certificate of Interested Parties — Form 1295 with the RFP original and copies. See Calhoun County's General Conditions, page 8 for instructions and details. The Identification Number for Line 3 is: RFP No. 2016-06-09. Line 3 Description is: Calhoun County, Texas - Unified Communications System. Calhoun County will not consider for action any proposal that is not accompanied by a completed, signed and notarized Form 1295. The proposal must be submitted in a sealed 9 x 12 or larger envelope, addressed as follows: Michael J. Pfeifer, County Judge, Calhoun County Courthouse, 211 S. Ann St., 3rd Floor, Suite 301, Port Lavaca, TX 77979. The proposal envelope must be clearly marked: Sealed Proposal — Unified Communications System. 1.5 False or Misleading Statements (Vendor Company Name) shall take great care to ensure that sufficient information has been provide to allow Calhoun County to evaluate the technical solution being offered, any options proposed, pricing of all offerings, and all supporting information, technical documentation, references and points of contact, corporate capabilities, etc. (Vendor Company Name) understands that if, in the opinion of Calhoun County, a proposal contains false or misleading information of any kind, or does not contain sufficient detail to fully evaluate the technical solution or proposed price, Calhoun County reserves the right, in its sole discursion, to reject the proposal. (Vendor Company Name) shall understand that if the information provided does not support a function, attribute, capability or condition as proposed by the vendor, Calhoun County may reject the proposal. (Vendor Company Name) shall understand that any modifications to the questions in this RFP by the bidder may result in immediate rejection of that proposal. 1.6 Acceptance of Proposal Content (Vendor Company Name) understands that, as stated in Section 1.7, Calhoun County reserves the right to award a contract without further discussions or clarifications with vendors. Thus, the contents of the RFP response and all pricing, terms and statements Page 16 of 40 contained therein will be binding upon (Vendor Company Name). Upon acceptance of the Proposal by Calhoun County, the successful Proposal, including all terms, conditions and pricing contained therein, will be incorporated into the awarded contract. (Vendor Company Name) understands that failure of the potentially successful offer or to accept this obligation may result in the selection of another offer or rejection of the submitted Proposal. (Vendor Company Name) has taken great care to respond to all requirements of this RFP to the maximum extent possible. (Vendor Company Name) has clearly identified any limitations and/or exceptions to the requirements inherent in the proposed system. (Vendor Company Name) further understands that alternative approaches will be given consideration if the proposed approach clearly offers increased benefits to Calhoun County. 1.7 Evaluation Criteria Calhoun County reserves the right to accept or reject any and all responses to this RFP at its complete discretion. Calhoun County reserves the right to withdraw or modify this RFP before the closing date. All participating VENDORS will be notified in the instance of withdrawal or modification. VENDOR should present its most competitive proposal. Upon receipt of initial evaluation of proposals, a shorter list of Vendors may be selected who may be invited for presentations, further discussions and negotiations if applicable. Any financial data submitted with any other offer hereunder or any representation concerning facilities, capabilities, cost elements or financing may form a part of any resulting agreement. VENDOR agrees to provide Calhoun County reasonable access to VENDOR'S facilities, personnel and relevant information for purposes of evaluating VENDOR'S proposal. Calhoun County will evaluate proposals with the following criteria: • Cost • Conformity to specifications • Reliability • Product Performance and Migration Track record • Direct Support from manufacturer in the event of failure • Track Record with similar scale projects • References • Technical Capability • Geographic Location Because the technology is very critical to the smooth operation of Calhoun County's telecommunications, quality and expertise of the product and vendor geographic location is more important than price. Page 1 , oF46 1.8 Vendor Questionnaire (Vendor Company Name) (DUNS) (Vendor Address 1) (Vendor Address 2) (Vendor Address 3) (Vendor Contact Name) (Vendor Contact Number) (Vendor Contact Email)) (Vendor Contact Name) (Vendor Contact Number) (Vendor Contact Email)) Who manufactures the proposed system? Response: (Vendor Company Response) How many years has the manufacturer been in business? Response: (Vendor Company Response) How many employees does the manufacturer have? Response: (Vendor Company Response) What is the annual revenue of the manufacturer of the system? Response: (Vendor Company Response) Is the manufacturer of the system a US company? Response: (Vendor Company Response) Please list the innovative aspects of the manufacturer's history and the number of patents they hold both present and past. Response: (Vendor Company Response) Does the bidder install the product or use business partners? Response: (Vendor Company Response) Does the bidder maintain single point of responsibility for products and services recommended? Response: (Vendor Company Response) Page 119 of 40 Does the bidder maintain a support call -in center for problems? Response: (Vendor Company Response) Does the bidder provide on -site assistance if it is required? Response: (Vendor Company Response) The vendor must submit three reference customers. Reference information must include company name, contact, telephone number and approximate size of system. Response: (Vendor Company Response) ( Reference 1) (Name) (Number) (#) stations (#) sites (#) (Reference 2) (Name) (Number) stations (#) sites (#) ( Reference 3) (Name) (Number) Stations (#) Sites 1.9 Overview of Current Environment & Requirements 1.9.1 Locations, Users, TRUNKING, Voice Mail and Unified Messaging (Vendor Company Name) understands that Calhoun County currently has the number of phones, faxes and cordless handsets as shown in the list below. All phone require Voice mail and Unified Messaging. All Phones are to be quoted as IP so the County can maintain one cabling infrastructure. Note power for IP phones must be included in your proposal unless already in place. It is the Vendor's responsibility to participate in the mandatory pre -bid meeting and assess in place equipment during the "Walk Through". Proposals will not be accepted from Vendors who did not attend the mandatory pre -bid meeting and completed a "Walk Through". Calhoun County Handset and switching counts (to be allocated by Calhoun County) • Main location (core MDF location) POE Switching needed 48 X 3 • Annex I — 38 drops needed; POE Switching needed 48 X 2 • Annex II — POE Switching needed 48 • Jail — POE Switching needed 48 • 200 IP Handsets • 53 Analog ports for main location • 3 Polycom 7000 series conferencing (no mics) Page 19 of 46 Requirements (Vendor Company Name) understands that Calhoun County requires the following: Calhoun County seeks a solution that integrates its communications system with a Voice over Internet Protocol (VoIP) integrated voice and data system. All existing telephones should be replaced with either equivalent new analog or IP phones that support basic telephony features. An employee should be able to log in anywhere on or off the company network and automatically receive calls without administrative intervention. Also, any system proposed should have a failover option to POTS lines should the PRI (digital non voip) Service experience an interruption. And PSTN failover capabilities should the WAN experience an interruption. In addition, the system must be able to handle 100 party paging at a minimum, 50 party conferencing, and accommodate 60 analog fax lines with more additions should they be needed. Calhoun County requires that any system have the capability to service remote locations with the same features and functionality as the main office should the need arise. Each location should be able to access all the features and functionality available at the main site even in the event of a service interruption, optional equipment should be available to allow independent operation. System directories, class of service for telephony capabilities, trunk group access, should apply to all locations. 2.0 Executive Overview Thank you for your interest in (Vendor Company Name). The following Executive Overview is to summarize the unified communications system recommended by (Vendor Company Name) and to further familiarize Calhoun County with (Vendor Company Name). (Vendor Company Details) Response: (Vendor Company Response) 2.1 Proposed System Provide a brief description of the proposed system. Include diagrams if desired. Response: (Vendor Company Response) 2.2 SYSTEM Architecture Provide a brief description and discussion of your system architecture. Describe your philosophy on open architecture and your ability to support other vendors' equipment. Response: (Vendor Company Response) Provide a diagram of the system architecture. Response: (Vendor Company Response) llarjc 70 of 46 Describe how the system integrates with voice services with the converged Internet Protocol network including the use of standards and the support for analog and IP endpoints for users, modems, fax machines, etc. Response: (Vendor Company Response) Describe how the Solution delivers reliability for voice services including maintaining dial tone during WAN outages, failure of the systems Linux I Windows based servers, and power outages. Response: (Vendor Company Response) WAN Failure Response: (Vendor Company Response) Server Failure Response: (Vendor Company Response) Switch Failure Response: (Vendor Company Response) Complete Power failure, with no UPS backup Response: (Vendor Company Response) IP Phones Response: (Vendor Company Response) Describe the vendor's experience in building and delivering voice over IP solutions. Response: (Vendor Company Response) Describe the systems support for open standards including support for open standards for integration with existing voice equipment. Response: (Vendor Company Response) Describe the architecture of the proposed voice mail solution including how voice mail is accessed by users from their extension, remotely, mobile devices and from their desktop computer. Response: (Vendor Company Response) Describe the maintenance and administration for all sites of the system this includes the call controller along with desktop applications, voicemail, ACD etc. Response: (Vendor Company Response) Page-) 1 of 40 What remote service capabilities are supported by the system and how are they used to provide technical support by the vendor. Of the components being proposed can they be 100% managed from a single interface. If more than one interface has to be accessed please list them all out. Also explain how management is performed for a single site vs. additional sites. Assume the remote sites are running the same "call controller" as the main site NOT just in a redundant mode. Response: (Vendor Company Response) Explain how the system will scale to up to 20% additional user capacity and how additional sites are added to the system. Response: (Vendor Company Response) Describe the installation process and provide references on the relative ease or difficulty of the installation process. Response: (Vendor Company Response) Explain the network requirements for supporting the proposed system to deliver high quality voice to both local and remote sites. Response: (Vendor Company Response) Describe the required or recommended training for system administrators and end users for the system including time and costs. Response: (Vendor Company Response) 3.0 IP Communications System Software and Hardware System Software Which software package is being proposed? Please provide the release and version? Response: (Vendor Company Response) 3.1 System Software Describe all the system software components for call process and identify the platforms where they are hosted in the proposed architecture. Response: (Vendor Company Response) Identify how the proposed software maintains call processing services to the users at all sites during server or WAN failures. Response: (Vendor Company Response) P ;U �2 of 46 When dealing with multiple sites and multiple call processors are they all running the same database? If they are not running from the same database how is information synchronized? Does the system have a "management program" to keep the systems synchronized? Can this "management program" configure 100% of systems? If not what isn't manageable, configurable etc. from the "management program"? Response: (Vendor Company Response) 3.2 HARDWARE Configuration What hardware is being proposed? Please provide the model name and number, be sure to include MTBF information Response: (Vendor Company Response) 3.3 NETWORK & NETWORK Infrastructure Requirements What requirements are needed? Please provide the details if applicable. Response: (Vendor Company Response) Describe the IP call processing hardware platform in detail. Is it based on industry standard hardware, or is it proprietary? Response: (Vendor Company Response) Describe the operating system used for the proposed system providing "call control" does it require any hard drives? Response: (Vendor Company Response) What is the maximum user capacity of the proposed IP communications system? Provide a description of how scalability is achieved. Response: (Vendor Company Response) What is the maximum number of simultaneous conversations supported by the proposed system? Is the system non -blocking for voice calls? Response: (Vendor Company Response) Describe requirements to the data network to support the system including necessary infrastructure features and capabilities. Note that the County would like to retain as much of its current infrastructure as possible to minimize cost. Response: (Vendor Company Response) What capabilities (example: QoS (DSCP/802.1p), Rate Shaping, VLANS etc.) are required inside the LAN? Response: (Vendor Company Response) Pa.pe?3 of 46 Is the phone system being proposed agnostic to the networking equipment? If not who's networking equipment is required and why? If a specific networking vendor isn't selected will the vendors TAC still support troubleshooting of the phone system? Response: (Vendor Company Response) What capabilities are required across the WAN? Response: (Vendor Company Response) How does your proposed intelligent network infrastructure support end -to -end QoS? In a converged network supporting voice and data, how are QoS issues resolved? Response: (Vendor Company Response) Explain how you can provide easy addressing of the IP phones without having to change the addressing scheme of the existing IP data network? Response: (Vendor Company Response) Explain how IP phones that are installed on the IP network are identified and added to the system? Response: (Vendor Company Response) Can the proposed system support remote users using IP Phones? How is this done, what hardware is required? What protocols are used to secure the communication? Response: (Vendor Company Response) Can IP phones share existing Ethernet ports with data devices, or do the IP phones require additional Ethernet ports be added by the customer to support voice? Response: (Vendor Company Response) 3.4 PSTN and Leciacy Integration Interfaces Identify all types of PSTN interfaces or trunks supported by the system. Response: (Vendor Company Response) If PRI is supported, identify supported protocols and PRI services such as ANI, DNIS, Caller ID Name and Number. Response: (Vendor Company Response) Identify all supported interfaces for integration with existing or legacy telephone equipment such as PBX's, key systems, fax servers, etc. Response: (Vendor Company Response) 1'ipc .�4 of d6 3.5 PROPOSED System Cabling Describe the system cabling including the number of wire pairs of wires or network connections required to support the specific hardware configuration, telephones, PSTN interfaces, and connections to legacy equipment. Response: (Vendor Company Response) 3.6 SYSTEM/STATION Hardware Provide a description of each analog functionality provided with the proposed system Response: (Vendor Company Response) Please specify the power requirements for each analog telephone and if they require local or closet power. On power failure, is the telephone disabled or are support services such as LCD/LED devices disabled? Response: (Vendor Company Response) Are headsets available for IP telephones? Response: (Vendor Company Response) What per -user configuration is required for each phone deployed or re -deployed in the system? Response: (Vendor Company Response) Provide a description of each IP telephone available with the proposed system Response: (Vendor Company Response) Please specify the power requirements for each IP telephone and if they require local or closet power. On power failure, is the telephone disabled or are support services such as LCD/LED devices disabled? Response: (Vendor Company Response) Are headsets available for all IP telephones? Response: (Vendor Company Response) Does your IP station equipment provide the following features? Response: (Vendor Company Response) SYSTEM/STATION Platform Features • Acquire Call • AOC Previous Call • AOC Reset Total Page 25 of 46 _Yes No _Yes _No _Yes No • AOC Total _Yes No • Auto Attendant _Yes No • Auto Intercom Deny Off _Yes _No • Auto Intercom Deny On _Yes No • Break Out _Yes No • Barred _Yes _No • Busy On Hold _Yes _No • Call Intrude _Yes No • Call Listen _Yes No • Call Park _Yes _No • Call Park and Page _Yes _No • Call Pickup Any _Yes _No • Call Pickup Ext _Yes _No • Call Pickup Group _Yes _No • Call Pickup Line _Yes _No • Call Pickup Members _Yes No • Call Pickup User _Yes _No • Call Queue _Yes No • Call Record _Yes No • Call Steal _Yes _No • Call Waiting On _Yes No • Call Waiting Off _Yes _No • Call Waiting Suspend _Yes _No • Cancel All Forwarding _Yes _No • Cancel Ring Back When Free _Yes _No • Change Login Code _Yes _No • Clear After Call Work _Yes No • Clear Call _Yes No • Clear CW _Yes No • Clear Hunt Group Night Service _Yes _No • Clear Hunt Group Out Of Service _Yes No • Clear Quota _Yes _No • Coaching Intrusion _Yes No • Conference Add _Yes No • Conference Meet Me _Yes No • CW _Yes No • Dial _Yes No • Dial 3K1 _Yes No • Dial 56K _Yes No • Dial 64K Yes No Page 26 of'46 • Dial CW _Yes No • Dial Direct _Yes No • Dial Direct Hot Line _Yes _No • Dial Emergency _Yes _No • Dial Ext _Yes No • Dial Fax _Yes No • Dial Inclusion _Yes _No • Dial Paging _Yes _No • Dial Physical Extension by Number Yes No • Dial Physical Extension By ID _Yes _No • Dial Speech _Yes No • Dial V110 _Yes No • Dial V120 _Yes No • Dial Video _Yes No • Disable AIRS Form _Yes No • Disable Internal Forwards _Yes No • Disable Internal Forward Unconditional _Yes _No • Disable Internal Forward Busy or No Answer _Yes _No • Display Message Yes _No • Do Not Disturb Exception Add _Yes _No • Do Not Disturb Exception Delete _Yes _No • Do Not Disturb On _Yes No • Do Not Disturb Off _Yes No • Enable AIRS Form _Yes No • Enable Internal Forwards _Yes No • Enable Internal Forward Unconditional _Yes _No • Enable Internal Forward Busy or No Answer _Yes _No • Ext Login _Yes _No • Ext Logout _Yes _No • Flash Hook _Yes No • FNE Service _Yes No • Follow Me Here _Yes No • Follow Me Here Cancel _Yes No • Follow Me To _Yes _No • Forward Hunt Group Calls On _Yes _No • Forward Hunt Group Calls Off _Yes _No • Forward Number _Yes _No • Forward On Busy Number _Yes _No • Forward On Busy On _Yes No • Forward On Busy Off _Yes _No Page 27 of 46 • Forward On No Answer On _Yes No • Forward On No Answer Off _Yes No • Forward Unconditional On _Yes No • Forward Unconditional Off _Yes _No • Group Listen Off _Yes _No • Group Listen On _Yes No • Headset Toggle _Yes _No • Hold Call _Yes No • Hold CW _Yes No • Hold Music _Yes _No • Hunt Group Disable _Yes No • Hunt Group Enable _Yes _No • Last Number Redial _Yes No • MCID Activate _Yes _No • Mobile Twinned Call Pickup _Yes No • Off Hook Station _Yes _No • Outgoing Call Bar Off _Yes _No • Outgoing Call Bar On _Yes _No • Private Call _Yes No • Private Call Off _Yes No • Private Call On _Yes _No • Priority Call _Yes _No • Record Message _Yes _No • Relay On _Yes _No • Relay Off _Yes _No • Relay Pulse _Yes _No • Resume Call _Yes No • Retrieve Call _Yes No • Ring Back When Free _Yes _No • Secondary Dial Tone _Yes _No • Set Absent Text _Yes No • Set Account Code _Yes No • Set Authorization Code _Yes _No • Set Hunt Group Night Service _Yes _No • Set Hunt Group Out Of Service _Yes _No • Set Inside Call Seq _Yes _No • Set Mobile Twinning Number _Yes No • Set Mobile Twinning On _Yes No • Set Mobile Twinning Off _Yes _No • Set No Answer Time Yes No P�-e 28 of 46 • Set Outside Call Seq _Yes _No • Set Ring back Seq _Yes _No • Set Time Profile _Yes _No • Set Wrap Up Time _Yes _No • Shutdown Embedded Voicemail _Yes _No • Stamp Log _Yes _No • Startup Embedded Voicemail _Yes _No • Suspend Call _Yes _No • Suspend CW _Yes _No • Start After Call Work _Yes _No • Toggle Calls _Yes _No • Unpark Call _Yes _No • Voicemail Collect _Yes No • Voicemail Node _Yes No • Voicemail On _Yes No • Voicemail Off _Yes _No • Voicemail Ring Back On _Yes _No • Voicemail Ring Back Off _Yes _No • Whisper Page _Yes _No What per -user configuration is required for each IP phone deployed or re -deployed in the system? Response: (Vendor Company Response) Can telephones from third parties also be used with the proposed system? State the types of third party telephones or protocol supported and recommended sources. Response: (Vendor Company Response) 3.7 Reliability How does the system provide reliability for voice services? Explain how it avoids any single point of failure (single site as well multi -site with multiple primary "Call Controllers". Response: (Vendor Company Response) Explain how the system reacts when the routers fail. Can reliable dial tone and call routing be achieved without purchasing redundant network hardware? Response: (Vendor Company Response) Page 29 of'40 3.8 Station/User features For the following features, use the table to indicate their availability. Note if any of these features are optional or result in additional charges. Response: (Vendor Company Response) e,.�a�f,io_ir..irte,a ir. aro nnfinno� Arlrl ifinnnl Chornc • Button Programming Actions ❑ ❑ • Abbreviated Dial ❑ ❑ • Abbreviated Dial Pause ❑ ❑ • Abbreviated Dial Program ❑ ❑ • Abbreviated Dial Stop ❑ ❑ • Account Code Entry ❑ Cl • ACID Agent Statistics Cl Cl • ACID Stroke Count ❑ ❑ • Acquire Call ❑ ❑ • AD Special Functions ❑ ❑ • AD Special Function Mark ❑ ❑ • AD Special Function Wait ❑ ❑ • AD Suppress ❑ ❑ • After Call Work ❑ ❑ • Appearance ❑ ❑ • Automatic Callback ❑ ❑ • Automatic Intercom ❑ ❑ • Break Out ❑ ❑ • Bridged Appearance ❑ ❑ • Busy ❑ ❑ • Busy On Held ❑ ❑ • Call Forwarding All ❑ ❑ • Call Intrude ❑ Cl • Call List ❑ ❑ • Call Listen ❑ ❑ • Call Log Cl ❑ • Call Park ❑ ❑ • Call Park and Page ❑ ❑ • Call Park To Other Extension ❑ ❑ • Call Pickup ❑ ❑ • Call Pickup Any ❑ ❑ Pad; 3tl of,E6 Available -Included in RFP Optional Additional Charge • Call Pickup Group ❑ ❑ • Call Pickup Members ❑ ❑ • Call Queue ❑ ❑ • Call Record ❑ ❑ • Call Screening ❑ ❑ • Call Steal ❑ ❑ • Call Waiting Off ❑ ❑ • Call Waiting On ❑ ❑ • Call Waiting Suspend Cl ❑ • Cancel All Forwarding ❑ ❑ • Cancel Leave Word Calling ❑ ❑ • Cancel Ring Back When Free ❑ ❑ • Clear Call ❑ ❑ • Clear CW ❑ ❑ • Clear Hunt Group Night Service ❑ ❑ • Clear Hunt Group Out Of Service ❑ ❑ • Clear Quota ❑ ❑ • Coaching Intrusion ❑ ❑ • Conference ❑ ❑ • Conference Add ❑ ❑ • Conference Meet Me ❑ ❑ • Consult ❑ ❑ • Coverage Appearance ❑ ❑ • Dial ❑ ❑ • Dial 3K1 ❑ ❑ • Dial 56K ❑ ❑ • Dial 64K ❑ ❑ • Dial CW ❑ ❑ • Dial Direct ❑ ❑ • Dial Emergency ❑ ❑ • Dial Inclusion ❑ ❑ • Dial Paging ❑ ❑ • Dial Physical Ext by Number ❑ ❑ • Dial Physical Number by ID ❑ ❑ • Dial Speech ❑ ❑ }'nLc 31 of 4E Available -Included in RFP Optional Additional Charge • Dial V110 ❑ ❑ • Dial V120 ❑ ❑ • Display Message ❑ ❑ • Dial Video ❑ ❑ • Directed Call Pickup ❑ ❑ • Directory ❑ ❑ • Do Not Disturb Exception Add ❑ ❑ • Do Not Disturb Exception Delete ❑ ❑ • Do Not Disturb Off ❑ ❑ • Do Not Disturb On ❑ ❑ • Drop Cl ❑ • Ext Login ❑ ❑ • Ext Logout ❑ ❑ -Flash Hook ❑ ❑ • Follow Me Here ❑ Cl • Follow Me Here Cancel ❑ ❑ • Follow Me To ❑ ❑ • Forward Hunt Group Calls Off ❑ ❑ • Forward Hunt Group Calls On ❑ ❑ • Forward Number ❑ ❑ • Forward On Busy Number ❑ ❑ • Forward On Busy Off ❑ ❑ • Forward On Busy On ❑ ❑ • Forward On No Answer Off ❑ ❑ • Forward On No Answer On ❑ ❑ • Forward Unconditional Off ❑ ❑ • Forward Unconditional On ❑ ❑ • Group ❑ ❑ • Group Listen On ❑ ❑ • Group Paging ❑ ❑ • Headset Toggle ❑ ❑ • Hold Call ❑ ❑ • Hold CW ❑ Cl • Hold Music ❑ ❑ Pale 32 of a6 m Available -Included in RFP Optional Additional Charge • Hunt Group Enable ❑ ❑ • Hunt Group Disable ❑ ❑ • Inspect ❑ ❑ • Internal Auto -Answer ❑ ❑ • Last Number Redial ❑ ❑ • Leave Word Calling ❑ ❑ • Line Appearance ❑ ❑ • MCID Activate ❑ ❑ • Monitor Analogue Trunk MWI ❑ ❑ • Off Hook Station ❑ ❑ • Pause Recording ❑ ❑ • Priority Call ❑ ❑ • Priority Calling ❑ ❑ • Private Call ❑ ❑ • Relay Off ❑ ❑ • Relay On ❑ ❑ • Relay Pulse ❑ ❑ • Resume Call ❑ ❑ • Request Coaching Intrusion ❑ ❑ • Retrieve Call ❑ ❑ • Ring Back When Free ❑ ❑ • Ringer Off ❑ ❑ • Self -Administer ❑ ❑ • Send All Calls ❑ ❑ • Set Absent Text ❑ ❑ • Set Account Code ❑ ❑ • Set Hunt Group Night Service ❑ ❑ • Set Hunt Group Out Of Service ❑ ❑ • Set Inside Call Seq ❑ ❑ • Set Night Service Group ❑ ❑ • Set No Answer Time ❑ ❑ • Set Out of Service Group ❑ ❑ • Set Outside Call Seq ❑ ❑ • Set Ring Back Seq ❑ ❑ Page 33 cf46 Available -Included in RFP Optional Additional Charge • Set Wrap Up Time ❑ ❑ • Speed Dial ❑ ❑ • Stamp Log ❑ ❑ • Stored Number View ❑ ❑ • Suspend Call ❑ ❑ • Suspend CW ❑ ❑ • Time of Day ❑ ❑ • Time Profile ❑ ❑ • Timer ❑ ❑ • Transfer ❑ ❑ • Toggle Calls ❑ ❑ • Twinning ❑ ❑ • Unpark Call ❑ ❑ • User ❑ ❑ • Visual Voice ❑ ❑ • Voicemail Collect ❑ ❑ • Voicemail Off ❑ ❑ • Voicemail On ❑ ❑ • Voicemail Ring Back Off ❑ ❑ • Voicemail Ring Back On ❑ ❑ • Whisper Page ❑ ❑ 3.9 DESKTOP Call Management Describe the system's desktop call manager and the call control features supported from the user's desktop computer. Response: (Vendor Company Response) Are the matched names also displayed on the user's telephone? Response: (Vendor Company Response) Does the desktop call manager provide speed dialing of the user's configured frequently called numbers? Response: (Vendor Company Response) Paflc 34 of 46 Are the configured speed dial entries also available on the user's telephone? Response: (Vendor Company Response) Mobility TOOLS please list out application software that can run on mobile devices. Response: (Vendor Company Response) 3.10 E911 Services If emergency-911 municipal services are mandated for commercial systems, is your proposed system in compliance today? What is the longest identifiable distance? Response: (Vendor Company Response) Compliance Response: (Vendor Company Response) Identifiable Distance Response: (Vendor Company Response) Describe what hardware is required in order to perform 911 calls to the PSTN Response: (Vendor Company Response) When dealing with multiple sites what is needed in order to support 911, even with a WAN OUTAGE? Response: (Vendor Company Response) Add on e911 what other offerings are offered? Response: (Vendor Company Response) 3.11 Administration Describe the system administration tool(s) available to provide integrated administration of the system across all locations. Response: (Vendor Company Response) Is the system administration application accessible from any workstation on the LANIWAN? Response: (Vendor Company Response) Is the system administration application accessed through a standard web browser? Response: (Vendor Company Response) Pa 3> o d6 Can moves and changes be "batched", that is can block copy changes can be made to a number of subscribers or class of service simultaneously? Response: (Vendor Company Response) Can administration of multiple remote sites be done through a centralized workstation? Is there any limit to how many workstations are supported? Response: (Vendor Company Response) How is security provided to prevent unauthorized access to the administration application? Can some administrative users be defined with "view -only" permissions? Response: (Vendor Company Response) Is there a limit to the number of administrators that can be logged on to the system at one time? Response: (Vendor Company Response) Does the administrative application have on-line help? If yes, describe. Response: (Vendor Company Response) 3.12 System Maintenance and Upgrades Explain the back-up procedures for the system configuration and information and how the administrator would reload the data if needed to restore a previous configuration? Response: (Vendor Company Response) How customers are provided future software releases? How are software upgrades performed? Response: (Vendor Company Response) In the event of needed maintenance, or equipment failure. Does the manufacturer of the hardware maintain the equipment or is it done by the Vendor? Response: (Vendor Company Response) When system or station software updates are performed, must the system be shut down, or can these types of activities take place in an on-line environment? Response: (Vendor Company Response) During a system upgrade, explain how each component of the system is upgraded including estimate total time for upgrade for the proposed system and the estimated time each service or component is off-line. Response: (Vendor Company Response) Pafie 36 of 46 3.13 System Monitoring and Diagnostics Describe the diagnostic tools available for monitoring and maintaining the system's performance. Response: (Vendor Company Response) Does the system support logging of diagnostics events into an Event Log? Response: (Vendor Company Response) What remote diagnostics are available? Can administrators see and access any alarms or alerts on the system from remote terminals? Response: (Vendor Company Response) Can the system be configured to notify the administrator of diagnostic events when they are remote or away from the system? Response: (Vendor Company Response) Can the system provide detailed call accounting? Response: (Vendor Company Response) For each of the following system monitoring items listed below, respond with a "Yes" or "No" if the proposed IP PBX monitoring features can support the feature. If the answer is "No", then state when you expect the IP PBX to be able to support this feature. Response: (Vendor Company Response) If No, state expected date • Secure https or ssh connection for monitor data _Yes _No • Status of all TRUNKING _Yes _No • Status of all call routing components _Yes No • Integrated status of all locations _Yes _No • Status of individual stations _Yes _No • Call usage reporting (call accounting) _Yes _No • WAN usage reporting _Yes _No • IP quality statistics reporting _Yes _No • Diagnostic events listing or reporting _Yes _No • Real-time traffic status Yes No Paee 3? ci146 4.0 VOICE Mail and Unified Messaging System Specifications 4.1 VOICE Messaging System Description Describe in detail your voice messaging product offering. Include an overview of the hardware, software, architecture, and components of the equipment proposed to meet Calhoun County requirements. Response: (Vendor Company Response) 4.2 VOICE Mail System Specifications How many users are supported by the proposed voice mail system? How are additional users added to the system? Response: (Vendor Company Response) How many ports are proposed to support Calhoun County voice mail system? If additional ports are required in the future, how are these added? Explain how the system scales beyond the number of proposed ports. Response: (Vendor Company Response) Is the voice mail application centralized at a single site or distributed across the different locations in the system? Response: (Vendor Company Response) Describe WAN use for users at remote locations when voice mail messages are left or when they retrieve their messages. Response: (Vendor Company Response) Describe in detail the voice digitization technique and voice digitization rate used for recording users'speech. Response: (Vendor Company Response) Indicate the capacity limits that can be defined for a particular voice mailbox. Indicate whether or not this is configurable by class of service. Response: (Vendor Company Response) What is the length of the longest message that can be recorded by a caller? Response: (Vendor Company Response) How many messages can be stored in a subscriber's mailbox? Response: (Vendor Company Response) Pipe .sR of 4,i What is the maximum total number of minutes of messages that can be stored in a single voice mailbox? Response: (Vendor Company Response) How many classes of service can be defined for voice mail permission levels? Response: (Vendor Company Response) 4.3 VOICE Mail System — System Features Is the voice mail system remotely accessible? Can the system be accessed from a standard touch-tone phone? Are other types of client devices are supported? Response: (Vendor Company Response) Does the voice mail system provide an interface to delivery voice mail messages into standard desktop email applications to provide unified messaging? Response: (Vendor Company Response) Describe the impact on the existing email infrastructure to provide unified messaging? Response: (Vendor Company Response) Is unified messaging included with the proposed system? If not, what is the additional cost for this component? Response: (Vendor Company Response) Is a desktop application included that provides visual access to view and manage users messages from their PC? Response: (Vendor Company Response) If a caller does not know a particular subscriber's extension number, can they "look up" the subscriber by "spelling" the name via touchtone input? Explain how the system would resolve the situation where one name has multiple entries (e.g., "Jones")? Response: (Vendor Company Response) Can system prompts be interrupted by experienced users? In other words, is there a "fast path" for users? Can system prompts be repeated? Response: (Vendor Company Response) Does the voice mail system support a "zero out" to the attendant feature? Is this feature configurable by class of service? Can the "zero out" destination be a station rather than the attendant? If the "zero out' destination is busy, or rings unanswered, will the call be re -directed? Response: (Vendor Company Response) Pt e.?9of46 Can individual users configure their own personal "zero out" destination for callers separate from the system wide target? Is this configurable by class of service? Response: (Vendor Company Response) Does the voice mail system support multiple greeting? If yes, describe all available greetings. Response: (Vendor Company Response) Does the system support automatic remote notification and delivery of voice mail messages to users? Response: (Vendor Company Response) 4.4 VOICE Mail System — User Features Can system subscribers conduct the following actions: Play, pause and replay messages Response: (Vendor Company Response) Record responses and reply to voice mail messages Response: (Vendor Company Response) Record messages, send and mark "urgent" etc. Response: (Vendor Company Response) Forward messages to other users and append them with their own comments Response: (Vendor Company Response) Send or forward messages to other users at any location in the system using extension addressing Response: (Vendor Company Response) Create, edit, and modify their own distribution lists Response: (Vendor Company Response) Obtain user instruction through system prompts Response: (Vendor Company Response) Record personal greetings. How many different ones can they have? Response: (Vendor Company Response) P,-ie, 40 of 46 Modify their OWN PASSWORDS. Response: (Vendor Company Response) Set business days and hours for alternate greetings. Response: (Vendor Company Response) Using voice mail viewer can the user jump to a specific point in the message by clicking of the mouse? Response: (Vendor Company Response) Easily select audio output between PC and Telephone Response: (Vendor Company Response) Manage voice mail from their personal computer or inside their email inbox? Response: (Vendor Company Response) Can the voice mail system identify callers that leave voice mail messages and display their name based on caller id information that matches contact information in the users personal information manager? Response: (Vendor Company Response) 4.5 VOICE Mail System — System Administration Is system administration done through a standard web -enabled GUI? If so, which browser does the administrative application support? Does the AA setup resemble a flowchart style Attendant? Response: (Vendor Company Response) Describe how system administrator is able to perform the following user administration actions: Add or modify a class of service. State what user permissions or characteristics within a class of service can be created or modified. Response: (Vendor Company Response) Add, delete, or modify a user's voice mailbox. Response: (Vendor Company Response) Set the maximum length of voice messages. Response: (Vendor Company Response) Page 41 of 46 Explain how the system administrator would perform a backup and restore on the voice messaging system. Response: (Vendor Company Response) Is the voice mail administration integrated with the administration of users or via a separate administration action? Response: (Vendor Company Response) 5.0 IMPLEMENTATION 5.1 PROJECT Management Project Plan - Bidders are required to supply a complete description of the key activities required for the installation of the proposed system. Response: (Vendor Company Response) Transparency - It is essential that the installation of the new system be as transparent as possible to the users. There should be no telephone service interruptions, no interim changes in dialing procedures, and no perceived degradation in the quality of service. Response: (Vendor Company Response) Responsibility Matrix and Project Schedule - A master project schedule must be included, along with a work responsibility matrix, identifying the tasks the vendor will perform and the tasks Calhoun County is expected to perform to successfully implement the new system This project management must be made available to Calhoun County in a step by step format that is accessible online, in real time and at all times. Response: (Vendor Company Response) 5.2 INSTALLATION Requirements Responsibility - The selected vendor is solely responsible for the complete turn -key engineering of the new telecommunications system and all interconnecting facilities. Response: (Vendor Company Response) Initial Work - Vendor will perform network assessment, station reviews, data base preparation, and original program initializations. Response: (Vendor Company Response) Page 42 of 46 5.3 FACILITY Requirements Bidders must furnish all space, power, and environmental requirements for the proposed telephone system and optional voice messaging equipment. Space — Provide the physical dimensions of the proposed equipment. See attached specification sheet. All system requirements UL approved. Power - All power requirements, including any special conditioning or grounding requirements. Heat - Vendor must provide heat dissipation for proposed switch room and the recommended safe temperature operating range for the proposed system. Floor Loading - Vendor must provide complete floor loading requirements. Response: (Vendor Company Response) 6.4 Training Requirements - The successful bidder is required to conduct end -user training on Calhoun County premises, tailored specifically to Calhoun County particular requirements (e.g., console operator, message center operator, secretary, and professional). Response: (Vendor Company Response) Training Plan - Vendor will also provide a training program and training materials for designated Calhoun County personnel who will train future employees. Response: (Vendor Company Response) Description - For each product application proposed, provide a detailed description of the training the vendor will provide. Response: (Vendor Company Response) 6.0 VENDOR Service 6.1 Maintenance, Warranty and Support Complete maintenance, warranty and support services must be included for a three (3) year period between 8a.m. and 5p.m. Monday through Friday by the manufacturer of the equipment. Include five (5) year extended maintenance, warranty and support services option. Response: (Vendor Company Response) Page 43 of 46 Defective Parts - During the warranty period and any subsequent maintenance agreement, any defective components shall be repaired or replaced at no cost to Calhoun County. Response: (Vendor Company Response) 6.2 Logistical Support Bidder should identify the address of the vendor's local service centers and the number of service personnel trained on the proposed system. Response: (Vendor Company Name) (Vendor Company Address 1) (Vendor Company Address 2) (Vendor Company Address 3) Trained Personnel — (Number) Engineers with various levels of training to support the proposed system. Response: (Vendor Company Response) Include in this section any other support levels in the local area available to Calhoun County for the maintenance of the proposed system. Response: (Vendor Company Response) 6.3 Repair Response Repair Commitment - The bidder must include a description of the bidder's repair commitment from time of trouble discovery through the time the trouble is cleared. Response: (Vendor Company Response) Response Time - Calhoun County is guaranteed a response time of no more than 4 hours for all major system problems and a maximum of 24 hours response to other system problems by the manufacturer of the equipment. Response: (Vendor Company Response) Major/Minor Problems - Bidders must describe their definitions of major and minor problems. Response: (Vendor Company Response) Replacement Time - Explain the amount of time required for full replacement of the central operating hardware/software of the system, assuming a suitable site exists for locating the replacement components. Response: (Vendor Company Response) P'il e 44 ofa<, Emergency Installation - How long does it take trained personnel to install and load operating system software and database software, if a major disaster destroys the call processing component (gatekeeper) of the system? Response: (Vendor Company Response) 7.0 Configuration / Pricing Bidder is to provide a single turnkey price for the system and three (3) year maintenance, warranty and support with 8x5xnbd response from the manufacturer. Include five (5) year extended maintenance, warranty and support services option. Response: (Vendor Company Response) Turnkey installation Price: 8.0 Financial Requirements Bid Bond: Five percent of the total contract price. Bid Bond must be executed with a surety company authorized to do business in the state of Texas and be included with the proposal. Performance Bond: Prior to the commencement of the actual work, the proposal offeror shall furnish a performance bond to the county for the full amount of the contract. 8.1 Terms and Conditions Damage Liability - The successful vendor is liable and responsible for any damage to the premises (e.g., floor, walls, etc.) caused by vendor personnel or equipment during installation and is responsible for the removal of all project -related debris. Response: (Vendor Company Response) Permits - The vendor shall obtain and pay for any permits and licenses required for the performance of the work, post all notices required by law, and comply with all laws, ordinances and regulations bearing on the conduct of the work, as specified herein. On any work that requires an inspection certificate issued by local authorities, National Board of Fire Underwriters, or any other governing body, such inspection certificate(s) shall be obtained by and paid for by the vendor. The chosen vendor shall procure all required certificates of acceptance or of completions issued by the state, municipal or other authorities and must deliver these to Calhoun County. Response: (Vendor Company Response) Vendor Responsibility - Unless otherwise stipulated, vendor shall provide, and pay for, all materials, labor, tools, equipment, transportation, and other facilities necessary for the performance and completion of the work. Vendor shall verify conditions at the 1'r,ge 45 nf4G building, particularly door openings and passages. Any pieces too bulky for existing facilities shall be hoisted and otherwise handled with apparatus as required. Subcontractors The names and addresses of all proposed subcontractors shall be furnished to Calhoun County upon request. The selection of subcontractors must be acceptable to Calhoun County. The Vendor shall at all times be the prime Vendor holding ultimate and final responsibility for the actions and work of each of Vendor's subcontractors. Vendor shall be fully responsible to Calhoun County for the acts and omissions of its subcontractors. If, in Calhoun County reasonable judgment, there is any failure on the part of subcontractors to perform their work in strict accordance with the specifications, Vendor, after due notice from Calhoun County, shall discharge the subcontractor. This shall in no way release Vendor from its obligations and responsibility under the contract. The items and the provisions of the contract documents that are applicable to its work shall bind each subcontractor. Nothing contained herein shall create any contractual relation between any subcontractor and Calhoun County. Response: (Vendor Company Response) RFP Responses - All materials submitted by the vendor in response to this RFP become the sole property of Calhoun County upon receipt of the proposal. The material contained in these responses will be appended to the final contract, further defining the contractual responsibilities of the vendor. Response: (Vendor Company Response) 9.0 APPENDIX 9.1 Product Specification Sheets Response: (Vendor Company Response) 9.2 References Response: (Vendor Company Response) 9.3 Network Drawing Response: (Vendor Company Response) 9.4 Maintenance Agreement Response: (Vendor Company Response) 9.6 Contract or Scope of Work Response: (Vendor Company Response) Faso 16 oi46 COUNTY INVESTMENT POLICY: Commissioner Lyssy made a motion to approve the County Investment Policy. Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Susan Riley From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Tuesday, May 24, 2016 10:36 AM To: Susan Riley Subject: AGENDA ITEM Attachments: doC00910920160524110721.pdf; doc00911020160524110744.pdf Importance: High Susan — Can you please add the County Investment Policy with attached Resolution to the next agenda for acceptance? I will not be at the next meeting but there are no changes to the policy. Just need the yearly acceptance. Thank you Also, how many copies do you need? I have already made 6 copies and will get them over to you. Let me know if you need more than that. RHONDA S. KOKENA Co&� Treayurer CoA n, wv Couwhq AK*. e w It 202 S. Av Si-., Sri A Po,*+Lavarca, T&xuy 77479 (361)553-4619 office, (361)553-4614 1 Reviewed & Adopted Commissioner's Court January 13, 2005 Reviewed & Accepted Commissioner's Court May 11, 2006 Reviewed & Accepted Commissioner's Court March 22, 2007 Reviewed & Accepted Commissioner's Court February 28, 2008 Reviewed & Accepted Commissioner's Court April 9, 2009 Reviewed & Accepted Commissioner's Court January 28, 2010 Reviewed & Accepted Commissioner's Court February 24, 2011 Reviewed & Accepted Commissioner's Court April 12, 2012 Reviewed & Accepted Commissioner's Court March 14, 2013 Reviewed & Accepted Commissioner's Court March 27, 2014 Reviewed & Accepted Commissioner's Court March 26, 2015 Reviewed & Accepted Commissioner's court June 9, 2016 4 JUN 0 9 2016 CALH0u;„ i�OUNTY COMMISSIONERS COURT, q w ..- PURPOSE ........................................... 1 II. INVESTMENT STRATEGY ........................ 2 III. INVESTMENT OBJECTIVES ..................... 3 IV. INVESTMENT TYPES .............................. 4 V. INVESTMENT PROTECTION & RESPONSIBILITY ................................... 6 Investment Institutions Defined Qualifications For Approval of Brokers/Dealers Delivery vs. Payment Audit Control Standard of Care Quarterly Reporting RESOLUTION dated 06-27-2013 May 24, 2016 I. PURPOSE FORMAL ADOPTION: This Investment Policy is authorized by the Calhoun County Commissioners' Court in accordance with Chapter 2256, Texas Government Code, the Public Funds Investment act, and Section 116.112, Local Government Code. A copy of the Public Funds Investment Act is attached hereto and incorporated by reference. SCOPE: This Investment Policy applies to all the investment activities of the County. This Policy establishes guidelines for: 1) who can invest County funds; 2) how County funds will be invested; and 3) when and how a periodic review of investments will be made. FUNDS: This Investment Policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. COUNTY'S INVESTMENT OFFICER: In accordance with Section 116.112(a), Local Government Code and/or Chapter 2256, Sec. 2256.005(f) and (g), the Calhoun County Commissioner's Court, may invest County funds that are not immediately required to pay obligations of the County. If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the County, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioner's Court in accordance with Government Code 2256.005(i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioner's Court extends the County Treasurer full authority for the investment of Calhoun County funds between meetings of the Commissioner's Court, official approval of which shall be made by said Court at the next official meeting of the Commissioner's Court. On June 27, 2013 the Calhoun County Commissioner's Court passed a Resolution authorizing the County Investment Officer, within the meaning of the Resolution, with full power and authority to execute an agreement with an investment pool as in accordance with the Public Funds Investment Act. Said Resolution is attached hereto. II. INVESTMENT STRATEGY In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed and attached hereto for each of the funds under Calhoun County's control. Each investment strategy must describe the investment objectives for the particular fund using the objectives for the particular fund by following the priorities of importance as listed hereto: • Understanding of the suitability of the investment to the financial requirements of the entity; • Preservation and safety of the principal; • Liquidity; • Marketability of the investment if the need arises to liquidate the investment before maturity; • Diversification of the investment portfolio; and • Yield. In accordance with the Public Funds Investment Act, Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. 2 III. INVESTMENT OBJECTIVES Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun County will invest according to investment strategies for each fund as adopted by Commissioner's Court resolution in accordance with Section 2256.005(d). SAFETY & LIQUIDITY: Safety of principal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the County's cash needs. DIVERSIFICATION: It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments selected of the County shall always provide for stability of income and reasonable liquidity. YIELD: The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY: Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds what will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING: Calhoun County shall provide training as required by the Public Funds Investment Act, Section 2256.008 and periodic training in investments for the County Investment Officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. 3 VI. INVESTMENT TYPES Investments described below are authorized Public Funds Investment Act as eligible securities for the County. County funds governed by this Policy may be vested in: 1) Obligations of the United States or its agencies and instrumentalities. Section 2256.009(a) (1), Gov.Code. 2) Direct obligations of the State of Texas, or its agencies and instrumentalities. Section 2256.009 (a) (2), Gov.Code. 3) Other obligations, the principal and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities. Section 2256(a)(4), Gov.Code. 4) Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment equality by a nationally recognized investment rating firm and having received a rating of not less than "A" or it equivalent. Section 2256.010 (1-3),Gov.Code. 5) Certificates of Deposit issued by state and national banks and savings & loan associations domiciled in Texas that are: Section 2256.010 (1-3), Gov.Code. • guaranteed or insured by the Federal Deposit insurance Corporation or its successor; • secured in any other manner and amount provided by law for deposits of the county. • governed by a Depository Agreement. 6) A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it: a) has defined termination date; r b) is secured by obligations described by Section 2256.009 (a) (1) of the Public Funds Investment Act; and c) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third party selected and approved by the county; and d) is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. 7) Eligible investment pools (as discussed in the Public Funds Investment Act, Section 2256.016-2256.019) if the Commissioner's Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives form entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. 8) Negotiable Order of Withdrawal (NOW) Accounts and Money Market Accounts. The County expressly prohibits any direct investment in asset or mortgage backed securities. The County expressly prohibits the acceptance for collateralized deposits, interest -only and principal only mortgage backed securities and collateralized mortgage obligations with stated final maturities in excess of ten years or with coupon rates that float inversely to market index movements. The County expressly allows money market mutual funds and eligible investment pools, authorized by the Commissioner's Court, to invest to the full extent permissible within the Public Funds Investment Act. W V. INVESTMENT PROTECTION ,AND RESPONSIBILITY The County shall seek to control the risk of loss due to the failure of a security issuer or grantor. Such risk shall be controlled by investing only in the safest types of securities as defined in the Policy; by collateralization as required by law; and through portfolio diversification by maturity and type. Section 2256.005(b))(2-3), Gov.Code. The purchase of individual securities shall be executed "delivery vs. payment" through the County's safekeeping agent. By so doing, county funds are not released until the County has received, through Safekeeping Agent, the securities purchased. Section 2256.005 (b) (4) (E), Gov. Code. Diversification by investment type shall be maintained by ensuring an active and efficient secondary market in portfolio investments and by controlling the market and opportunity risks associated with specific investment types. It is the County's policy to diversify its portfolio to eliminate the risk of loss resulting from the concentration of assets in a specific maturity (except zero duration funds), a specific issuer, or a specific class of investments. County investments shall always be selected to proven stability of income and reasonable liquidity. Section 2256.005(d) (5), Gov.Code. Diversification by investment maturity shall not exceed the anticipated cash flow requirements of the funds, in order to minimize risk of loss to interest rate fluctuations. Liquidity shall be achieved by anticipating cash flow requirement of the County consistent with the objectives of this Policy, through scheduled maturity of investments. A security may be liquidated to meet unanticipated cash requirements, to re -deploy cash into other investments expected to outperform current holdings, or otherwise to adjust the portfolio. r. INVESTMENT INSTITUTIONS DEFINED: The Calhoun County Investment Officer shall invest County funds with any and all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: • Depository bank - INTERNATIONAL BANK OF COMMERCE; • Other state or national banks domiciled in Texas that are insured by FDIC; • Public funds investment pools which are rated no lower than AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service and located in the State of Texas. • Government securities brokers and dealers located in the State of Texas. QUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS: In accordance with 2256.005(k), a written copy of this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: a) received and thoroughly reviewed the investment policy of the county; and b) acknowledges that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may not buy any securities from a person who has not delivered to the county an instrument in substantially the form provided above according to Section 2256.005(1). VA DELIVERY VS. PAYMENT: It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies' securities shall be purchased using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. By so doing, County funds are not released until the County as received, through the Federal Reserve wire, the securities purchased. AUDIT CONTROL: The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioner's Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of the management controls on investments and adherence to the entity's established investment policies in accordance with Government Code 2256.005(m). STANDARD OF CARE: In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's affairs, not for speculation, but for investment, considering the probable safety of capital and probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: • Preservation and safety of principal; • Liquidity; and • Yield. a In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration: 1) investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and 2) whether the investment decision was consistent with the written investment policy of the county. QUARTERLY REPORTING: In accordance with Government Code 2256.023, not less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. SIGNED THIS THE 24th day of MAY, 2016. a k AW�- RHONDA S. KOKENA COUNTY TREASURER, CERTIFIED INVESTMENT OFFICER 0 RESOLUTION WHEREAS, the:Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, as amended (the "Act"), permits any "local government" to contract with one or more other "local governments" and with agencies of the state to perform "governmental functions and services," including investment of public funds through "public funds investment pools" (as such phrases are defined in the Act); . WHEREAS, the Public Funds Investment Act, Texas Government Code Chapter 2256 (the "Investment Act"); also authorizes local governments, state agencies and nonprofit corporations acting on behalf of such entities to invest public funds through investment pools; WHEREAS; the Act also permits the contracting parties to any agreement to create au administrative agency to supervise the performance of such agreement and to employ personnel and engage in other administrative activities and provide other administrative services necessary to execute the terms of such agreement; WHEREAS, the County authorizes, RHONDA S. KOKENA, County Treasurer and Certified Investment Officer, within the meaning of this Resolution, with full power and authority to execute an agreementwith an investment pool as in accordance with the Public Funds Investment Act. - NOW, THEREFORE, BE IT RESOLVED: The Calhoun CountyCommissioner's Court hereby authorizes RHONDA S. KOKENA, County Treasurer and Certified Investment Officer to govern the funds of the County and said funds will be invested in accordance with federal and state laws and the County Investment Policy. _ PASSED PPROVED this 27th'day of June, 2013, r/1 MiehaelJ.PeietyJud 4Cun - - Vern Lyssy issioner, Pct. 1Calhom Countyy/ Commiss er, Pct. 2 Neil I Fritsch Kenneth-W.. Finster - - Calh un County Commissioner, Pct. 3 Calhoun County Commissioner, Pct. 4 Attest: Anita Fricke, County. Clerk - By:DeputyClerk - RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED. PROPERTY IS LOT 25, CLARENCE SCHICKE SUBDIVISION #7, CALHOUN COUNTY, TEXAS BEING THAT PROPERTY MORE PARTICULARLY DESCRIBED IN VOLUME 251, PAGE 4 OF THE DEED RECORDS, CALHOUN COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF RECORDED AS ASSESSED ON THE TAX ROLLS UNDER THE JURISDICTION OF CALHOUN COUNTY, TEXAS (ACCOUNT #24038). Judge Pfeiffer made a motion to authorize Resolution Providing for the Sale of Property Acquired by the County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is Lot 25, Clarence Schicke Subdivision #7, Calhoun County, Texas being that property more particularly described in Volume 251, Page 4 of the Deed Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the Tax Rolls under the jurisdiction of Calhoun County, Texas (Account #24038). Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW 426 W. Main Port Lavaca, Texas 77979 (361) 552-4560 ext. 206 May 25, 2016 N1r. Michael J. Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, Texas 77979 Dear Mr. Pfeifer: Enclosed please fmd Tax Resale Deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun. These Resolutions have already been approved by the Calhoun County School Board on May 9, 2016. l The subject properties were put up for sale at a public auction for delinquent taxes on April 5, 2016. Because there were no bidders on the properties at the first tax sale, the properties were put up for sale a second time and a third time. At the third public sale, there were several bidders. These properties were sold to the highest bidder. There has not been much interest in these properties and we believe it is advisable to accept the bid to put the properties back on the tax rolls. Please place these resolutions on your agenda for your governing body to consider and, if approved, please sign and return to us for proper filing. Sincerely, Noe Reyes nr/RXC Enclosures RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 25, Clarence Schicke Subdivision #7, Calhoun County, Texas being that property more particularly described in Volume 251, Page 4 of the Deed Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account 924038), was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; Cause No 2013-07-6365; Calhoun County et al vs. Peggy Sue Venglar et al; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School District and Calhoun Port Authority, pursuant to TEX. PROP. TAX CODE §34.010); and WHEREAS, TEX. PROP. TAX CODE §34.05(a), (h) and (i) provide that a taxing unit may accept a sufficient bid. A bid of ONE THOUSAND FIVE HUNDRED AND No HUNDREDTHS DOLLARS ($1,500.00) having been received from Charles Smith would be a sufficient bid for this property; THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is hereby authorized to convey Lot 25, Clarence Schicke Subdivision 47, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #24038) for the sum of ONE THOUSAND FIVE HUNDRED AND No HUNDREDTHS DOLLARS ($1,500.00) payable to the Calhoun County Appraisal District for distribution as provided by law and to execute a deed to Charles Smith. PASSED, APPROVED AND ADOPTED THIS day of _ J (.t rV L- , 2016. _�' Michael J. Pfeife,C6 ity Judge Roger C. Galvan, County Commissioner, Precinct 1 ern Lyssy, ounf Commissioner, Precinct 2 n V . ,4 , Precinct 3 Finster, County Commissioner, Precint 4 TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVEiR'S LICENSE NUMBER. DATE: September 1, 2015 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the Calhoun Port Authority GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Charles Smith GRANTEE'S MAILING ADDRESS: 832 West Tidwell Rd., Houston, Texas 77091 CONSIDERATION: One Thousand Five Hundred Dollars ($1,500.00) PROPERTY: Lot 25, Clarence Schicke Subdivision 47, Calhoun County, Texas, being that property more particularly described in Volume 251, Page 4 of the Deed Records, Calhoun County, Texas (Account 924038). TAX FORECLOSURE LAWSUIT: Cause No. 2013-07-6365; Calhoun County Appraisal District v. Peggy Sue Venglar et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable; govermnental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined. by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun Michael J. Pfeifer, County Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day Personally appeared Michael J. Pfeifer, County Judge of County of Calhoun, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of 2016 Notary Public, State of Texas My Commission expires: TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: September 1, 2015 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the Calhoun Port Authority GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Charles Smith GRANTEE'S MAILING ADDRESS: 832 West Tidwell Rd., Houston, Texas 77091 CONSIDERATION: One Thousand Five Hundred Dollars (R1,500.00) PROPERTY: Lot 25, Clarence Schicke Subdivision #7, Calhoun County, Texas, being that property more particularly described in Volume 251, Page 4 of the Deed Records, Calhoun County, Texas (Account 424038). TAX FORECLOSURE LAWSUIT: Cause No. 2013-07-6365; Calhoun County Appraisal District v. Peggy Sue Venglar et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. HD 7'n D'n -I . An C:H Zn mr, z -+v c #m .-r (�H Coo ao wm 0 W0 M nao w(o N v v The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Michael J. Pfeifei4Mf ty Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of County of Calhoun, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICI, this the 4? day of,�k ro , 2016 ....,J,,,,, SUSAN RILEY Notary Public, State of Texas ,- Notary Public, Sfafe of Texas -`� . Comm. BOOS O4-18.2020 My Commission expires: `` NofOry ID 7424094 �xnn"` June 20 2016 3:27 PM This Oorument has been received by this Office for Recording into the Official Public Records. He do hereby swear that we do not discriminate due to Race, Creed, Color, Sex or National Origin. Filed for Record in: Calhoun County Honorable Anna Goodman County Clerk r►.,�1►1�111 V!11,�11► Instr.: 14AI83 Stamps: 3 Page(s) RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED. PROPERTY IS LOT 17, THE SANCTUARY SUBDIVISION, PHASE I, PORT O'CONNOR, CALHOUN COUNTY, TEXAS BEING THAT PROPERTY MORE PARTICULARLY DESCRIBED IN DOCUMENT #104919 OF THE OFFICIAL PUBLIC RECORDS, CALHOUN COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF RECORDED AS ASSESSED ON THE TAX ROLLS UNDER THE JURISDICTION OF CALHOUN COUNTY, TEXAS (ACCOUNT #73763). Judge Pfeiffer made a motion to authorize Resolution Providing for the Sale of Property Acquired by the County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is Lot 17, The Sanctuary Subdivision, Phase I, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document #104919 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the Tax Rolls under the jurisdiction of Calhoun County, Texas (Account #73763). Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW 426 W. Main Port Lavaca, Texas 77979 (361) 552-4560 ext. 206 May 25, 2016 Mr. Michael J. Pfeifer Calhoun Comity Judge 211 S. Ann Port Lavaca, Texas 77979 Dear Mr. Pfeifer: Enclosed please find Tax Resale Deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun. These Resolutions have already been approved by the Calhoun County School Board on May 9, 2016. J The subject properties were put up for sale at a public auction for delinquent taxes on April 5, 2016. Because there were no bidders on the properties at the first tax sale, the properties were put up for sale a second time and a third time. At the third public sale, there were several bidders. These properties were sold to the highest bidder. There has not been much interest in these properties and we believe it is advisable to accept the bid to put the properties back on the tax rolls. Please place these resolutions on your agenda for your governing body to consider and, if approved, please sign and return to us for proper filing. Sincerely, Noe Reyes nr/RXC Enclosures RESOLUTION PROVIDING FORTHE SALE OF PROPERTY ACQUIRED BY TIIE COUNTY OF CALROUN AT DELINQUENT TAX SALE WHEREAS, Lot 17, The Sanctuary Subdivision, Phase 1, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document # 104919 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #73763), was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to ajudgment of foreclosure for delinquent taxes by the District Court; Cause No 2013-09-6394; Calhoun County et al vs.Elmer M. Velazco et al; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School District and Calhoun Port Authority, pursuant to Tex. PROP. TAX CODE §34.01(j); and WHEREAS, TEX. PROP. TAX CODE §34.05(a), (h) and (i) provide that a taxing unit may accept a sufficient bid. A bid of ONE THOUSAND AND No HUNDREDTHS DOLLARS ($1,000.00) having been received from Paul McGee would be a sufficient bid for this property; THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is hereby authorized to convey Lot 17, The Sanctuary Subdivision, Phase 1, Port O'Connor, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account 473763) for the sum of ONE THOUSAND ND No HUNDREDTHS DOLLARS ($1,000.00) payable to the Calhoun County Appraisal District for distribution as provided by law and to execute a deed to Paul McGee. PASSED, APPROVED AND ADOPTED THIS 61 day of , y .v e— , 2016. .: AV Michael J. Pfeifei, C(�Rnty Judge Roger C. Galvan County Commissioner, Precinct I Vern Lyssy, Cv ommissioner, Precinct 2 3 Finster, County Commissioner, Precint 4 TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: September 2, 2014 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the Calhoun Port Authority GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Paul McGee GRANTEE'S MAILING ADDRESS: PO Box. 506, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand and No Hundredths Dollars ($1, 000.00) PROPERTY: Lot 17, The Sanctuary Subdivision, Phase 1, Port O'Connor, Calhoun County, Texas, being that property more particularly described in Instrument #104919 of the Official Public Records, Calhoun County, Texas (Account #73763). TAX FORECLOSURE LAWSUIT: Cause No. 2013-09-6394; Calhoun County Appraisal District v. Elmer M. Velazco et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Enviromnental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun Michael J. Pfeifer, County Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of County of Calhoun, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of 2016 Notary Public, State of Texas My Commission expires: uj V p1 W a m 0 1IU in n 0 Z Z n X 0 x m Pi 66Egbq Ebd P A to TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: September 2, 2014 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control and Improvement District No. IA GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Paul McGee GRANTEE'S MAILING ADDRESS: PO Box 506, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand and No Hundredths Dollars ($1, 000.00) PROPERTY: Lot 17, The Sanctuary Subdivision, Phase 1, Port O'Connor, Calhoun County, Texas, being that property more particularly described in Instrument #104919 of the Official Public Records, Calhoun County, Texas (Account #73763). TAX FORECLOSURE LAWSUIT: Cause No. 2013-09-6394; Calhoun County Appraisal District v. Elmer M. Velazco et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5,023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. MO 2-q Nn -pH 770 GM 3D mr Z -iv c �r con s;U M 0 (AO A u)o � co w 3 v w to m I m v The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By i Michael J. Pfeifer, tounJudge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of County of Calhoun, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the L day of 2016 Notary Public, State of Texas SUSAN RILEY ,`dt,FY P4RCi i Notary Public. State of Texas "'e o6:E yam` p es e4-18-2020 Notary ID 7424094 My Commission expires: (/--/?- 2-0-2— U June 28 2016 3:28 PR This Document has been received by this Office for Recording into the Official Public Records. Ve do hereby swear that we do not discriminate due to Race, Creed, Color, Sex or National Origin. Filed for Record in: Calhoun County Honorable Anna Goodman County Clerk IsI►ainia, no 1inv w. !, :. Instr.: 148184 Stamps: 3 Page(s) RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED. PROPERTY IS LOT 22, THE SANCTUARY SUBDIVISION, PHASE 2, PORT O'CONNOR, CALHOUN COUNTY, TEXAS BEING THAT PROPERTY MORE PARTICULARLY DESCRIBED IN DOCUMENT #108024 OF THE OFFICIAL PUBLIC RECORDS, CALHOUN COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF RECORDED AS ASSESSED ON THE TAX ROLLS UNDER THE JURISDICTION OF CALHOUN COUNTY, TEXAS (ACCOUNT #74322): Judge Pfeiffer made a motion to authorize Resolution Providing for the Sale of Property Acquired by the County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is Lot 22, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document #108024 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the Tax Rolls under the jurisdiction of Calhoun County, Texas (Account #74322). Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW 426 W. Main Port Lavaca, Texas 77979 (361) 552-4560 ext. 206 May 25, 2016 Mr. Michael J. Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, Texas 77979 Dear Mr. Pfeifer: Enclosed please find Tax Resale Deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun. These Resolutions have already been approved by the Calhoun County School Board on May 9, 2016. The subject properties were put up for sale at a public auction for delinquent taxes on April 5, 2016. Because there were no bidders on the properties at the first tax sale, the properties were put up for sale a second time and a third time. At the third public sale, there were several bidders. These properties were sold to the highest bidder. There has not been much interest in these properties and we believe it is advisable to accept the bid to put the properties back on the tax rolls. Please place these resolutions on your agenda for your governing body to consider and, if approved, please sign and return to us for proper filing. Sincerely, Noe Reyes nr/RXC Enclosures RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENTTAX SALE WHEREAS, Lot 22, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly described in Instrument 4108024 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #74322), was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; Cause No 2011-11-6034; Calhoun County et al vs. James S. Kermath et at; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School District and Calhoun Port Authority, pursuant to Tex. PROP. TAX CODE §34.010); and WHEREAS, TEX. PROP. TAX CODE §34.05(a), (h) and (i) provide that a taxing unit may accept a sufficient bid. A bid of ONE THOUSAND AND NO HUNDREDTHS DOLLARS ($1,000.00) having been received from Ralph Weathersby would be a sufficient bid for this property; THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is hereby authorized to convey Lot 22, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas, according to the map or plat thereof recorded in Instrument #108024 of Calhoun County, Texas (Account #74322) for the sum of ONE THOUSAND AND NO HUNDREDTHS DOLLARS ($1,000.00) payable to the Calhoun County Appraisal District for distribution as provided by law and to execute a deed to Ralph Weathersby. PASSED, APPROVED AND ADOPTED THIS q-_ day of , 2016. Michael P of f Coin ly Judge Rogel C. Galvan, County Commissioner, Precinct 1 Vern Lyssy, Count3eCommissioner, Precinct 2 A . o rn,, /) d/ _ /% Neil E. Fritsch, County)2burmissioner, Precinct 3 Fluster, County Commissioner, Precinct 4 TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: September 2, 2014 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. I GRANTOR'S MAILING ADDRESS: 426 W. Maui, Port Lavaca, Texas, 77979 GRANTEE: Ralph Weathersby GRANTEE'S MAILING ADDRESS: P.O. Box 737, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand Dollars (V, 000. 00) PROPERTY: Lot 22, The Sanctuary Subdivision, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document #108024 of the Official Public Records, Calhoun County, Texas (flccount #74322). TAX FORECLOSURE LAWSUIT: Cause No. 2011-11-6034; Calhoun County Appraisal District v. James S. Kermath et al. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held wider the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Enviromnental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun Michael J. Pfeifer, County Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of 2016 Notary Public, State of Texas My Commission expires: TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: September 2, 2014 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. IA GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Ralph Weathersby GRANTEE'S MAILING ADDRESS: P.O. Box 737, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand Dollars (41,000.00) PROPERTY: Lot 22, The Sanctuary Subdivision, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document #108024 of the Official Public Records, Calhoun County, Texas (Account 474322). TAX FORECLOSURE LAWSUIT: Cause No. 2011-11-6034; Calhoun County Appraisal District v. James S. Kermath et al. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable goverrnnental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal "0 Z'1i wn -qM ;0n c.. 333 mr Z -i-o c uao .�r A.. 000 w s;0 wm 0 wo 711 WV &W a a ro Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Michael J. Pfeifer, Cou yJudge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _g day of 3t, ti �-- 12016 SUSAN RILEY a�o,�FY nUg G'•. Notary Publle, State o1 Texas COMM Expires 04-1 B-2020 "Eod•+ Nataty Ib 1424094 Notary Public-, State of Texas My Commission expires: U f8-Z0-Z-0 June 28 U16 3:28 PM This Document has been received by this Office for Recording into the Official public Records. Ne do hereby swear that we do not discriminate due to Race, Creed, Color, Se► or National Origin. Filed for Record in: Calhoun County Honorable Anna Goodman County Clerk l►►�i1,1,111,1'�11�111� ,. Instr.: 148185 stamps: 3 pageW RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED. PROPERTY IS LOT 62, THE SANCTUARY SUBDIVISION, PHASE 2, PORT O'CONNOR, CALHOUN COUNTY, TEXAS BEING THAT PROPERTY MORE PARTICULARLY DESCRIBED IN DOCUMENT #105700 OF THE OFFICIAL PUBLIC RECORDS, CALHOUN COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEROF RECORDED AS ASSESSED ON THE TAX ROLLS UNDER THE JURISDICTION OF CALHOUN COUNTY, TEXAS (ACCOUNT #74362): Judge Pfeiffer made a motion to authorize Resolution Providing for the Sale of Property Acquired by the County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is Lot 62, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document #105700 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the Tax Rolls under the jurisdiction of Calhoun County, Texas (Account #74362). Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW 426 W. Main Port Lavaca, Texas 77979 (361) 552-4560 ext. 206 May 25, 2016 Mr. Michael J. Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, Texas 77979 Dear Mr. Pfeifer: Enclosed please find Tax Resale Deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun. These Resolutions have already been approved by the Calhoun County School Board on May 9, 2016. The subject properties were put up for sale at a public auction for delinquent taxes on April 5, 2016. Because there were no bidders on the properties at the first tax sale, the properties were put up for sale a second time and a third time. At the third public sale, there were several bidders. These properties were sold to the highest bidder. There has not been much interest in these properties and we believe it is advisable to accept the bid to put the properties back on the tax rolls. Please place these resolutions on your agenda for your governing body to consider and, if approved, please sign and return to us for proper filing. Sincerely, Noe Reyes nr/RXC Enclosures RESOLUTION PROVIDING FOR THE SALE OF PROPERTY A.cQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 62, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document #105700 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #74362), was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Cowl; Cause No 2012-3-6065; Calhoun County et al vs. Jeffrey Anstrom et al; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, for the use and benefit of itself and. Calhoun County Independent School District and Calhoun Port Authority, pursuant to TEX. PROP. TAX CODE §34.010); and WHEREAS, TEX. PROP. TAX CODE §34.05(a), (h) and (i) provide that a taxing unit may accept a sufficient bid. A bid of ONE THOUSAND AND No HUNDREDTHS DOLLARS ($1,000.00) having been received from Ralph Weathersby would be a sufficient bid for this property; THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun that the County Judge is hereby authorized to convey Lot 62, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account 474362) for the sum of ONE THOUSAND ND No HUNDREDTHS DOLLARS ($1,000.00) payable to the Calhoun County Appraisal District for distribution as provided by law and to execute a deed to Ralph Weathersby. PASSED, APPROVED AND ADOPTED THIS R _ day of .S i,i. nJ �e— 12016. v oiha�U J. Pfeifer, my Judge Roger C. Galvan, County Commissioner, Precinct 1 ern , Precinct 2 Neil 15. Friisch, County -Commissioner, Precinct 3 i Finster, County Commissioner, Precint 4 TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: February 3, 2015 GRANTOR: Comity of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. I GRANTOR'S MAILING ADDRESS: 426 W. Ivtain, Port Lavaca, Texas, 77979 GRANTEE: Ralph Weathersby GRANTEE'S MAILING ADDRESS: P.O. Box 737, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand Dollars ($1, 000. 00) PROPERTY: Lot 62, The Sanctuary Subdivision, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document #] 05700 of the Official Public Records, Calhoun County, Texas (Account #74362). TAX FORECLOSURE LAWSUIT: Cause No. 2012-3 -6065; Calhoun County Appraisal District v. Jeffery Anstrom et al. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicably:; governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Enviromnental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun Im Michael J. Pfeifer, County Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County, lniown to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that: he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of 2016 Notary Public, State of Texas My Commission expires: \ \ N logo 7 }fk W5 \ s- 1051, <» V \� \ TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: February 3, 2015 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. 1A GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Ralph Weathersby GRANTEE'S MAILING ADDRESS: P.O. Box 737, Port O'Connor, Texas 77982 CONSIDERATION: One Thousand Dollarts (v'i1,000.0Q) PROPERTY: Lot 62, The Sanctuary Subdivision, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document 9105700 of the Official Public Records, Calhoun County, Texas (Account #74362). TAX FORECLOSURE LAWSUIT: Cause No. 2012-3-6065; Calhoun County Appraisal District v. Jeffery Anstrom et at. GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT", SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal HO Z-R an L`H �a mr x -a-o c �m .ter wr, H oz0 mm n (AO M wv , 0) a 3 0 Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all casements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By 4 Michael J. Pfeifer, Coula Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County , known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the I day of3-6L n� �-- , 2016 EEi, Nofary ID 7424094 Notary Public, State of Texas My Commission expires: June 28 2816 3:29 PN This Document has been received by this Office for Recording into the Official Public Records. Ve do hereby swear that we do not discriminate due to Race, Creed, Color, Sex or National Origin. Filed for Record in: Calhoun County Honorable Anna Goodman County Clerk ��.IJ�►U� ►\�1111� I,. Instr.x 148196 Stamps: 3 Page(s) RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE AND AUTHORIZE COUNTY JUDGE TO EXECUTE TAX RESALE DEED. PROPERTY IS LOT 221, THE SANCTUARY SUBDIVISION, PHASE 2, PORT O'CONNOR, CALHOUN COUNTY, TEXAS BEING THAT PROPERTY MORE PARTICULARLY DESCRIBED IN DOCUMENT #104968 OF THE OFFICIAL PUBLIC RECORDS, CALHOUN COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF RECORDED AS ASSESSED ON THE TAX ROLLS UNDER THE JURISDICTION OF CALHOUN COUNTY, TEXAS (ACCOUNT #74524): Judge Pfeiffer made a motion to authorize Resolution Providing for the Sale of Property Acquired by the County of Calhoun at Delinquent Tax Sale and authorize County Judge to execute Tax Resale Deed. Property is Lot 221, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly described in Document #104968 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the Tax Rolls under the jurisdiction of Calhoun County, Texas (Account #74524). Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ATTORNEYS AT LAW 426 W. Main Port Lavaca, Texas 77979 (361) 552-4560 ext. 206 May 25, 2016 Mr. Michael J. Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, Texas 77979 Dear Mr. Pfeifer: Enclosed please find Tax Resale Deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun. These Resolutions have already been approved by the Calhoun County School Board on May 9, 2016. J The subject properties were put up for sale at a public auction for delinquent taxes on April 5, 2016. Because there were no bidders on the properties at the first tax sale, the properties were put up for sale a second time and a third time. At the third public sale, there were several bidders. These properties were sold to the highest bidder. There has not been much interest in these properties and we believe it is advisable to accept the bid to put the properties back on the tax rolls. Please place these resolutions on your agenda for your governing body to consider and, if approved, please sign and return to us for proper filing. Sincerely, ' A-PEOI Noe Reyes nr/RXC Enclosures RESOLUTION PROVIDING FOR THE SALE OF PROPERTY AcQUIRED 13Y THE COUNTY OF CALHOUN AT (DELINQUENT TAX SALE WHEREAS, Lot 221, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas being that property more particularly describer.] in Document # 104968 of the Official Public Records, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #74524), was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; Cause No 2012-3-6057; Calhoun County et al vs. Christian Boulange et al; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, for the use and benefit of itself and Calhoun County Independent School District and Calhoun Port Authority, pursuant to TEX. PROP. TAX CODE §34.010); and WHEREAS, TEX. PROP. TAX COD] §34.05(a), (h) and (i) provide that a taxing unit may accept a sufficient bid. A bid of TWO THOUSAND AND No HUNDREDTHS DOLLARS ($2,000.00) having been received from Charles Smith would be a. sufficient bid for this property; THEREFORE, BE IT HERESY RESOLVED by the County of Calhoun that the County Judge is hereby authorized to convey Lot 221, The Sanctuary Subdivision, Phase 2, Port O'Connor, Calhoun County, Texas, according to the map or plat thereof recorded as assessed on the tax rolls under the jurisdiction of Calhoun County, Texas (Account #74524) for the sum of TWO THOUSAND AND No HUNDREDTHS DOLLARS ($2,000.00) payable to the Calhoun County Appraisal District for distribution as provided by law and to execute a deed to Charles Smith. PASSED, APPROVED AND ADOPTED THIS 'I day of y r,,, ra -OL� , 2016. Mfchaef J. Pfeifi-, Cod hty Judge C. Galv�p, County Commissioner, Precinct 1 ern Lyssy, Coixnty Commissioner, Precinct 2 Precinct 3 d" ° . �-i Finster, County Commissioner, Precinct 4 TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIIZE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: May 5, 2015 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. IA GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Charles Smith GRANTEE'S MAILING ADDRESS: 832 West Tidwell Rd., Houston, Texas 77091 CONSIDERATION: Two Thousand Dollars ($2, 000. 00) PROPERTY: Lot 221, The Sanctuary Subdivisions, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document #104968 of the Official Public Records, Calhoun County, Texas (Account #74524). TAX FORECLOSURE LAWSUIT: Cause No. 2012-3-6057; Calhoun County Appraisal District v. Christian Boulange et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable; governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun LE Michael J. Pfeifer, County Judge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of 2016 Notary Public, State of Texas My Commission expires: 3 'tea. D 0 C o�® r 65Egqd#p Edd TAX RESALE DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. DATE: May 5, 2015 GRANTOR: County of Calhoun, in trust for the use and benefit of itself and the Calhoun Independent School District and the La Salle Water Control & Improvement District No. lA GRANTOR'S MAILING ADDRESS: 426 W. Main, Port Lavaca, Texas, 77979 GRANTEE: Charles Smith GRANTEE'S MAILING ADDRESS: 832 West Tidwell Rd., Houston, Texas 77091 CONSIDERATION: Two Thousand Dollars ($2, 000.00) PROPERTY: Lot 221, The Sanctuary Subdivision, Phase 2, Port O'Connor, Texas, Calhoun County, Texas being that property more particularly described in Document #104968 of the Official Public Records, Calhoun County, Texas (Account #74524), TAX FORECLOSURE LAWSUIT: Cause No. 2012-3-6057; Calhoun County Appraisal District v. Christian Boulange et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal "0 z*n �m -{M 33) mr z -Tu c acao .-r .(1H 00 oM vm n wo coo ,«ua w 3 V 9 w m m UI v Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2014 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. When the context requires, singular nouns and pronouns include the plural. IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Michael J. Pfeifer, Couniudge THE STATE OF TEXAS COUNTY OF CALHOUN Before me, the undersigned authority on this day personally appeared Michael J. Pfeifer, County Judge of Calhoun County , known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the - day of Ave- , 2016 SUSAN RILEY c�' • 4n=Notary Public State of Texas e -' Comm. Expires 04-18-2020 Notary ID 7424094 Notary Public, State of Texas My Commission expires: L/-/S- 20zp June 20 2816 3:29 PM This Doment has been received by this Office for Recording into the Official Public Records. We do hereby swear that we do not discriminate due to Race, Creed, Color} Sex or National Origin. Filed for Record in. Calhoun County Honorable Bnna Goodman County Clerk ueputy Fnstr.: 148107 Stamps: 3 Page(s) ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES: • CALHOUN TAX ASSESSOR/COLLECTOR —MAY 2015 (REVISED) • COUNTY TREASURER— MARCH 2016 • COUNTY CLERK — APRIL 2016 • JUSTICE OF THE PEACE #1 — MAY 2016 • JUSTICE OF THE PEACE #2 — MAY 2016 • JUSTICE OF THE PEACE #3 — APRIL 2016 (AMENDED) • JUSTICE OF THE PEACE #5 — MAY 2016 • FLOODPLAIN ADMINISTRTION — MAY 2016 Judge Pfeiffer made a motion to accept reports of the following County offices: • Calhoun Tax Assessor/Collector — May 2015 (Revised) • County Treasurer — March 2016 • County Clerk — April 2016 • Justice of the Peace #1 — May 2016 • Justice of the Peace #2 — May 2016 • Justice of the Peace #3 — April 2016 (Amended) • Justice of the Peace #5 — My 2016 • Floodplain Administration — May 2016 Commissioner Fritsch seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. 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O wo 0' w t d 0a. 00 7 ,( > 7 w W w 0 >1 m w Q. ++ O w > U y Q 6 O F O m w OUa. 0a0 a CO) m 0 w m m I- CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: MARCH2O16 BEGINNING ENDING FUND FUNDBALANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERATING FUNDS: GENERAL $ 31,070,068.69 $ 832,902.51 $ 1,850,142.81 $ 30,052,828.39 AIRPORT MAINTENANCE 41,842.14 105.82 3,392.77 38,555.19 APPELLATE JUDICIAL SYSTEM 281.60 171.16 - 452.76 COASTAL PROTECTION FUND 39,188.76 3,016.89 - 42,205.65 COUNTY AND DIST COURT TECH FUND 3,201.98 61.95 - 3,263.93 COUNTY CHILD ABUSE PREVENTION FUND 376.55 63.92 - 440.47 COUNTY CHILD WELFARE BOARD FUND 2,295.45 324.32 - 2,619.77 COURTHOUSE SECURITY 247,864.21 1,988.66 163.33 249,689.54 COURT INITIATED GUARDIANSHIP FUND 4,394.30 120.61 - 4,514.91 DIST CLK RECORD PRESERVATION FUND 12,408.19 314.24 - 12,722.43 CO CLK RECORDS ARCHIVE FUND 108A04.61 4,475.08 - 112,879.69 DONATIONS 75,621.95 2,547.58 1,043.24 77,126.29 DRUG/DWI COURT PROGRAM FUND -LOCAL 10,838.69 87.59 - 10,926.28 JUVENILE CASE MANAGER FUND 9,381.27 41.30 - 9,422.57 FAMILY PROTECTION FUND 7,073.20 90.83 - 7,164.03 JUVENILE DELINQUENCY PREVENTION FUND 8,601.74 1.20 - 8,602.94 GRANTS 236,699.77 22,640.35 7,833.58 251,506.54 JUSTICE COURT TECHNOLOGY 66,900.30 971.75 - 67,872.05 JUSTICE COURT BUILDING SECURITY FUND 11,029.93 404.08 - 11,434.01 LATERAL ROAD PRECINCT#1 4,322.52 0.60 - 4,323.12 LATERAL ROAD PRECINCT#2 4,322.52 0.60 - 4,323.12 LATERAL ROAD PRECINCT#3 4,322.51 0.60 - 4,323.11 LATERAL ROAD PRECINCT#4 4,322.54 0.60 - 4,323.14 JUROR DONATIONS -HUMANE SOCIETY 42.00 132.00 - 174.00 PRETRIAL SERVICES FUND 69,456.26 559.66 - 70,015.92 LAW LIBRARY 194,497.67 1,189.81 753.85 194,933.63 LAW ENF OFFICERS STD. EDUC. (LEOSE) 29,625.64 4.12 - 29,629.76 POC COMMUNITY CENTER 60,732.15 2.683.45 2,764.24 60,651.36 RECORDS MANAGEMENT -DISTRICT CLERK 6,726.76 166.97 - 6.993.73 RECORDS MANAGEMENT -COUNTY CLERK 92,215.40 46.17 17,994.23 74,267.34 RECORDS MGMT & PRESERVATION 234,674.59 5,306.10 - 239,980.69 ROAD & BRIDGE GENERAL 1.242,506.60 106,209.46 - 1.348,716.06 SHERIFF FORFEITED PROPERTY 1,283.92 0.18 - 1,284.10 6MILE PIER/BOAT RAMP INSUR/MAINT 50,334.58 7.00 - 50,341.58 CAPITAL PROJ- PCTI OCEAN DR. IMPR/PCDBG 36,153.10 114,491.70 35,340.50 115,304.30 CAPITAL PROJ -RB INFRASTRUCTURE 199.642.95 - 144,156.10 55,486,85 CAPITAL PROJ - COUNTY ENERGY TRZ#I 385,381.72 - - 385,381.72 CAPITAL PROJ - AIRPORT RUNWAY IMPROV 78,472.13 - - 78,472.13 CAPITAL PROJ - EMS SUBSTATION 340,835.23 - - 340,835.23 CAPITAL PROJ -EMER COMM SYS 30,849.06 - - 30,848,06 CAPITAL PROJ - GREEN LAKE PARK 15,658.53 - 58.31 15,600.22 CAPITAL PROD - HATERIUS PARKBOAT RAMP 21,064.00 - - 21,064.00 CAPITAL PROD -PORT ALTO PUBL BEACH -STORM REF 6,484.78 - - 6,484.78 CAPITAL PROD -IMPROVEMENTS -LITTLE LEAGUE PAI 456,203.00 - 4,000.00 452,203.00 CAPITAL PROJ- PORT OCONNOR LIBRARY 1,167.00 - - 1,167.00 CAPITAL PROD- MMC NURSING HOME UPI, PROGRAM 93,241.10 - - 93,241.10 CAPITAL PROJ - MMC BUSINESS IMPROVEMENT LOAT 525,000.00 - - 525,000.00 ARREST FEES 759.66 645.08 - 1,404.74 BAIL BOND FEES(HB 1940) 1,140.00 1,395.00 - 2,535.00 CONSOLIDATED COURT COSTS (NEW) 6,545.73 10,784A5 - 17,330.18 DNA TESTING FUND 266.67 161.94 - 428.61 DRUG COURT PROGRAM FUND - STATE 195.69 86.04 271.73 $ 36,154,908.34 $ 1.114,201.37 $ 2,067.642.96 $ 35.201,466.75 SUBTOTALS P..r 1 of I COUNTY TREASURER'S REPORT MONTH OF: MARCH2O16 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERATING FUNDS -BALANCE FORWARD $ 36,154,908.34 $ 1,114,201.37 $ 2,067,642.96 $ 35,201,466.75 ELECTION SERVICES CONTRACT 74,928.24 IOA2 - 74,938.66 ELECTRONIC FILING FEE FUND 1,273.58 1,469.37 - 2,742.95 EMS TRAUMA FUND 313.18 104.32 - 417,50 FINES AND COURT COSTS HOLDING FUND 7,847.31 - - 7,847.31 INDIGENT CIVIL LEGAL SERVICE 338.30 310.00 - 648.30 JUDICIAL FUND (ST. COURT COSTS) 146.82 200.04 - 346.86 JUDICIAL SALARIES FUND 2,297.16 3,726.38 - 6,023.54 JUROR DONATION -HUMANE SOCIETY 60.00 - 60.00 0.00 JUROR DONATION -TX CRIME VICTIMS FUND 256.00 8.00 - 264.00 JUVENILE PROBATION RESTITUTION 1,587.20 110.00 - 1,697.20 LIBRARY GIFT AND MEMORIAL 53,747.05 197A8 - 53,944.53 MISCELLANEOUS CLEARING 13,816.51 2,136.24 6,245.81 9,706.94 REFUNDABLE DEPOSITS 2,000.00 - - 2,000.00 STATE CIVIL FEE FUND 2,269.99 3,110.80 - 5,380.79 CIVIL JUSTICE DATA REPOSITORY FUND 7.85 14.24 - 22.09 JURY REIMBURSEMENT FEE 557.91 1,009.52 - 1,567A3 SUBTITLE C FUND 2,053.37 4.025.49 - 6,078.96 SUPP OF CRIM INDIGENT DEFENSE 279.37 499.69 - 779.06 TIME PAYMENTS 1,014.73 2,230.52 - 3,245.25 TRAFFIC LAW FAILURE TO APPEAR 760.64 2,001.29 - 2,761.93 UNCLAIMED PROPERTY 6,209.62 50.86 - 6,260.48 TRUANCY PREVENTION AND DIVERSION FUND 239.82 396.78 - 636.60 BOOT CAMP/JJAEP 147.43 - - 147.43 JUVENILE PROBATION 274,870.87 1 36,039.85 38.894.34 272026.38 $ 36,601,931.29 $ 1,171,852.66 $ 2,112,833.11 $ 35.660,950.84 SUBTOTALS TAXES IN ESCROW 0.00 0.00 0.00 36601931.29 1171852.66 2112833.11 35660950.84 TOTAL OPERATING FUNDS OTHER FUNDS D A FORFEITED PROPERTY FUND 26,044.96 - - 26,044.96 SHERIFF NARCOTIC FORFEITURES 20,556.62 7,466.00 246.56 27,776.06 CERT OF OB-CRTHSE REF SERIES 2010 458,223.15 7,497.86 - 465,721.01 CERT OF OB-CRTHOUSE I&S SERIES 2012 618,550.37 9,819.63 - 628,370.00 OCEAN DRIVE IMPROVEMENTS 1.00 - - 1.00 CAL. CO. FEES & FINES 119 502.35 120,522,74 I25,570.29 114.454.80 MEMORIAL MEDICAL CENTER OPERATING 2,004,499.71 $ 1,942,754.04 $ 2,215,211.65 $ 1,732,042.10 INDIGENT HEALTHCARE 1,979.38 39,470.57 38,328.28 2,121.67 REFUND IMPREST ACCOUNT 5.061.64 0.00 0.00 5,061.64 PRIVATE WAIVER CLEARING FUND 25,069.79 0.00 0.00 25.069.79 CLINIC CONSTRUCTION SERIES 2014 653,356.84 0.00 277,982.90 375,373.94 NH ASFORD 247,319.70 651,387.12 810,027.69 88,679.13 NH BROADMOOR 497,686.43 1,353,563.01 1,778,610.38 72,639.06 NH CRESCENT 234,840.63 446,707.77 590,558.73 90,989.67 NHFORTBEND 199,884.42 177,602.31 338,827.08 38,659.65 NH SOLERA 392,885.93 658.114.93 883,107.65 167,893.21 NH ALLENBROOK 85.55 14.45 14.45 85.55 NH BEECHNUT 85.55 14.45 14.45 85.55 NH GOLDEN CREEK 85.55 14.45 14.45 85.55 NH GREEN ACRES 85.55 14.45 14.45 85.55 NH HUMBLE TOTAL MEMORIAL MEDICAL CENTER FUNDS 85.55 14.45 14AS 85.55 $ 4,263,012.22 $ 5.268,672.00 $ 6.932.726.61 $ 2,598,957.61 DRAINAGE DISTRICTS NO.6 NO.8 22,710.88 115,555.59 352.19 1,144.41 - 2,537.20 $ 23,063.06 114,162.80 NO. 10-MAINTENANCE 113,513.42 1,976.86 441.86 115,048A2 NO. 11-MAINITENANCE/OPERATING 359,564.77 7,601.77 2,652.76 364,513.78 NO. II -RESERVE TOTAL DRAINAGE DISTRICT FUNDS 154,909.90 - - 154.909.90 $ 766 254.56 $ 11.075.22 $ 5.631.82 $ 771697.96 CALHOUN COUNTY WCID H1 OPERATING ACCOUNT $ 588469.96 5.279.10 62.102.22 $ 531646.84 CALHOUN COUNTY PORT AUTHORITY MAINTENANCE AND OPERATING $ 233 360.15 $ 9.474.64 $ 8.079.08 $ 234 755.71 CALHOUN COUNTY FROST BANK $ 1715.87 $ $ 5.00 $ 1710.87 TOTAL MMC, DR. DIST., NAV. DIST, W CID & FROST $ 5,852,812.76 $ 5,294,500.96 $ 7,008,544.73 $ 4138 768.99 $ 43,697,622.50 $ 6,611,659.85 $ 9,247,194.69 $ 41,062,087.66 TOTAL ALL FUNDS Page 2 of 3 COUNTY TREASURER'S REPORT I MONTH OF: MARCH 2O16 BANK RECONCILIATION LESS: CERT.OF DEP/ FUND OUTSTNDG DEP/ PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE OPERATING * $ 35,660,950.84 29,705,985.90 60,416.09 $ 6,015,381.03 OTHER D A FORFEITED PROPERTY FUND 26,044.96 - - 26,044.96 SHERIFF NARCOTIC FORFEITURES 27,776.06 7,466.00 130.06 20,440.12 CERT OF OB-CRTHSE REP SERIES 2010 465,721.01 1,638.51 - 464,082.50 CERT OF OB-CRTHOUSE I&S SERIES 2012 628,370.00 2,145.71 - 626,224.29 OCEAN DRIVE IMPROVEMENTS -CAP PROD 1.00 - - 1.00 CAL. CO FEES & FINES 114,454.80 22,007.06 128,045.29 220,493.03 MEMORIAL MEDICAL CENTER OPERATING $ 1,732,042.10 500,000.00 266,444.74 1,498,486.84 INDIGENT HEALTHCARE 2,121.67 - 3,006.21 5,127.88 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 25,069.79 - - 25.069.79 CLINIC CONSTRUCTION SERIES 2014 375,373.94 - - 375,373.94 NH ASFORD 88,679.13 - - 98,679.13 NH BROADMOOR 72,639.06 - - 72,639.06 NH CRESCENT 90,989.67 - - 90,989.67 NH FORT BEND 38,659.65 - - 38,659.65 NH SOLERA 167,893.21 - - 167,893.21 NH ALLENBROOK 85.55 - - 85.55 NH BEECHNUT 85.55 - - 85.55 NH GOLDEN CREEK 85.55 - - 85.55 NH GREEN ACRES 85.55 - - 85.55 NH HUMBLE 85.55 - - 85.55 DRAINAGE DISTRICT: NO.6 23,063.06 - - 23,063.06 NO.8 114,162.80 297.68 2,537.20 116,402.32 NO. 10 MAINTENANCE 115,048,42 1,531.13 - 113,517.29 NO. I MAINPENANCEIOPERATING 364,513.78 1,309.77 - 363,204.01 NO. I RESERVE 154,909.90 - - 154,909.90 CALHOUN COUNTY WCID #1 OPERATING ACCOUNT 531,646.84 - - 531,646.84 CALHOUN COUNTY PORT AUTHORITY MAINTENANCFIOPERATING**** 234,755.71 - - 234,755.71 CALHOUN COUNTY FROST BANK 1,710.87 - - 1,710.87 TOTALS 43062087.66 S 30242381.76 460579.59 11280285.49 * CDs -OPERATING FUND $29,500,000.00 $ CD's MMC OPERATING FUND - $500,000.00 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA **** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS Court costs and fees collected and reported may not be current and up-to-date due to non-compliance by other county offices. I hereby certify that the current balances are correct to all monies that have been received by the County Treasurer as of the date of this report. JUN 0 9 2016 CALI-IOuf t_ 3'OUN° COMMISSIONERS COURT ".4eA4,a) RH NDAS.KOKENA COUNTY TREASURER Pape 3 of 3 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION APRIL 2016 OFSC GLCOOE ': CIVIL CRIMINAL OFFICIAL PUBLIC RECORDS ''PROBATE TOTAL DISTRICT ATTORNEY FEES 1000-44020 $ 271.79 $ 271.79 COUNTY CLERK FEES 1000-44030. $ 1,291.00 $ 434.87 $ 9,822.25 $ 282.00 $ 11,830,12 ELECTRONIC FILING FEES FOR&FILINGS IOM44058 $ 94.00 $ - $ - $ 20.00 $ 114.00 JUDGE'S EDUCATION FEE 1000.44160 $ 10.00 $ 35,00 $ 45.00 JUDGE'S ORDER/SIGNATURE 1000-44180 $ 6.00 $ - $ 32.00 $ 38,00 SHERIFF'S FEES 1000-44190 $ 150.00 $ 271.43 $ - $ 176.00 $ 596.43 VISUAL RECORDER FEE 1000-44250 $ 22.44 $ 22.44 COURT REFPORTBR FEE 1000-44270 $ 420.00 $ 105.00 $ 625.00 APPELLATE FUND (FOCI FEE 2.620-44030 $ 135.00 $ 35.00 $ 170.00 TECHNOLOGYFUND 2663-44030 $ 43.48 $ 43.48 COURTHOUSE SECURITY FEE 2670-44030 $ 145.00 $ 32.62 $ 356,00 $ 36.00 $ 567.62 COURT INITIATED GUARDIANSHIP FEE 2672-44030 $ 140.00 $ 140.00 RECORDSARCHIVEFEE 2675-44030 $ 3,410.00 $ 3,410.00 DRUG& ALCOHOLCOURT PROGRAM 2698-44030-005 $ 128A8 $ 128.48 JUVENILE CASE MANAGER FUND 2699-44033 $ - $ - LAW LIBARYFEE 2731-44030 $ 950.00 $ 246.00 $ 1,195.00 RECORDSMANAGEMENT FEE - CO CLK 2738-44380 $ 27A7 $ 27.17 RECORDS MANGEMENT 2739-10899,44030 $ 255.00 $ 244.61 $ 3,600.00 $ 40.00 $ 4,039.61 BOND FORFEITURE 2740-001-45050 $ 165.00 $ 165.00 FINES -COUNTY COURT 2740-45040 $ 1,766.00 $ 1,766.00 STATE POLICE OFFICER FEES 7020-20740 $ 3.45 $ 3.46 CONSOLIDATED COURT COSTS -COUNTY 7070-20610 $ 90.25 $ 90.25 CONSOLIDATED COURT COSTS - STATE 7070-20740 $ 800.14 $ 808.14 DRUG& ALCOHOL COURT PROGRAM -COUNTY 7390-20610-999 $ 26.70 $ 25.70 DRAG& ALCOHOL COURT PROGRAM -STATE 7390-20740-999 $ 102.76 $ 102.76 STATE ELECTRONIC FILING FEE 7403-999-22887 $ 810.00 $ 210.00 $ 1,020.00 STATE ELECTRONIC FILING FEE CR 7403-999-22990 $ 54.37 $ 54.37 EMSTRAUMA 7405-999.20740 $ 94.29 $ 9429 CIVIL INDIGENT FEE -COUNTY 7480-20610 $ 14.00 $ 3.60 $ 17.50 CIVIL INDIGENT FEE -STATE 7480-20740 $ 261.00 $ 66.50 $ 327.60 JUDICIAL FUND COURT COSTS 7495-20740 $ 163.08 $ 163.08 JUDICIALSALARY FUND -COUNTY 7505-20610 $ 6.64 $ 6.64 JUDICIAL SALARY FUND - STATE 7505-20740 $ 58.70 $ 68.70 JUDICIAL SALARY FUND 75OS-20740-005 $ 1,092.00 $ - $ 294.00 $ 1,386.00 TRAFFIC LOCAL (ADMINISTRATIVE FEES) 7538-22884 $ 2.79 $ 2.79 BIRTH -STATE 7855-20780 $ 135.00 $ 135.00 INFORMAL MARRIAGES -STATE 7855-20782 $ 12.50 $ 12.50 JUDICIAL FEE 7855-20786 $ 1,110.00 $ 280.00 $ 1,390.00 FORMAL MARRIAGES - STATE 7855-20788 $ 360.00 $ 360,00 TCLEOSE COURT COST 7856-999-20740 $ 0.23 $ 0.23 JURY REIMBURSEMENT FEE -COUNTY 7957-20610 $ 4.33 $ 4.33 JURY REIMBURSEMENT FEE -STATE 7B57-20740 $ 39.13 $ 39.13 STATE TRAFFIC FINE - COUNTY 7860-20610 $ 1.40 $ 1.40 STATE TRAFFIC FINE -STATE 7860-20740 $ 26A9 $ 26,49 INDIGENT DEFENSE FEE - COUNTY 7865.20610 $ 2.16 $ 2.16 INDIGENT DEFENSE FEE - STATE 7865-20740 $ 19.57 $ %57 TIME PAYMENT -COUNTY 795D-20610 $ 110.08 $ 110.88 TIME PAYMENT STATE 7950-20740 $ 110.88 $ 110.88 DUE. PORT LAVACA PD 999099991 : $ 28.17 $i 28.17 DUE TO TEXAS PARKS&WILDLIFE 9990-99994 $ lA00.00 $s 11600.00 DUE TO OPERATING/NSF CHARGES 1 $ $ '.. -I I is: - $ 6,90&00 $ 6,596.20 $ 17,594.75 $ 1,998,00' $ 33,096.95 TOTAL FUNDS COLLECTED $ 33,096.96 - FUNDS HELD IN ESCROW: $ - AMOUNT DUE TO TREASURER: $ . 31,408.78 TOTAL RECEIPTS: $ 33 086.95: AMOUNT DUE TO OTHERS: $ 1,628.17 i OF2 C.1Uswsl nne,noo monWppOalal oamingWic soft Ex lYLO10.D43DI6 TREASURER REPORTS mvlsod 05.18(vsmbn 1) 5flnnM0 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION APRIL 2016 CASH ON HAND, TRUST FUND BEGINNING BOOK BALANCE 3/31/2016 ''. $ 0.788.38 FUND RECEIVED $ - DISBURSEMENTS $ (5.00) ENDING BOOK BALANCE 'i, 4/30/2o16: ;: $ 9,783.38 BANK RECONCILIATION TRUST FUND ENDING BANK BALANCE 4/39/2016 $ 9,784.28 OUTSTANDING DEPOSITS" $ - OUTSTANDING CHECKS" $ (0.90) RECONCILED BANK BALANCE 4/30/2016 $ 9,783.30 CERTIFICATES OF DEPOSITS HEM) INTRUST- IBC BANK WS ': Date Issued Balance Purchases/ Withdrawals Balance 1213112016 Interest £ 04130/16 I 74926 11/19/2009 $ 1.846.64 $ 1,846.64 49466 1/30/2013 $ 19,642.10 $ 49.09 $ 19,691.19 60782 1/1512015 $ 9.378.58 $ 23.44 $ 9,402,02 60790 1/15/2015 $ 9,378.68 $ 23.44 $ 0.402.02 50804 1/15/2015 $ 9,378.58 $ 23.44 $ 9,402.02. 50863 212/2015 $ 3,500.00 $ 300:00 60071 2121201E 13,500.00 $ 3,600.00 51134 5128/201G $ 38,558.20 $ 42.26 $ 38,600.46 TOTALS: $ 95,182.58 $ 119.41 $ - $ 95,344 25 . _'q M - /'"", 6119/2016 bmilted bV: Anna M Goodman, County Clerk Date 20F2 C:1Us.ml nnegaodmnnl ooDalal oaMn,qWi.softWx.92016.043016TRFASURER REPORTS revised06.16(version 1) 411wa1n U.UU 0.00 0.00 1,793.34 182.45 0.00 3.59 0.00 0.00 0.00 0.00 0.00 188.94 0.00 0.00 0.00 89.67 0.00 20.57 0.00 176.27 84.28 0.00 0.00 0.00 0.00 1,08 137.96 0.00 1,000.72 0.00 179.36 <. 100.00. 368.77 74.61 688.79 1,344.72 79.20 180.80 0.00 66.00 0.00 '.0.00 0,00 6.00 290.88 0.00 0.00 10.00 0.00 50.00 n nn INCLUDE U.N. REQUESTING DISBURSEMENT INCLUDE D.R. REQUESTING DISBURSEMENT INCLUDE D.R. REQUESTING DISBURSEMENT INCLUDE D.R. REQUESTING DISBURSEMENT INCLUDE D.R. REQUESTING DISBURSEMENT MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 6/2/2016 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: MAY YEAR OF REPORT: 2016 ACCOUNTNUMBER ACCOUNTNAME AMOUNT CR 1000-001-45011 FINES 5,296.75 CR 1000-001-44190 SHERIFF'S FEES 668.33 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 79.20 CHILD SAFETY 0.00 TRAFFIC 100.00 ADMINISTRATIVE FEES 230.80 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 410.00 CR 1000-001-44010 CONSTABLE FEES -SERVICE 0.00 CR 1000-001-44061 JP FILING FEES 66.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 1,344.72 TOTAL FINES, ADMIN. FEES & DUE TO STATE $7,785.80 CR 2670-001-44061 COURTHOUSE SECURITY FUND $136.84 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $45.61 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $179.36 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $20.57 STATE ARREST FEES DPS FEES 143.57 P&W FEES 0.22 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 143.78 CR 7070-999-20610 CCC-GENERAL FUND 179.33 CR 7070-999-20740 CCC-STATE 1,614.01 DR 7070-999-10010 1,793.34 CR 7860-999-20610 STF/SUBC-GENERAL FUND 50.04 CR 7860-999-20740 STF/SUBC-STATE 950.68 DR 7860-999-10010 1,000.72 CR 7950-999-20610 TP-GENERAL FUND 184.39 CR 7950-999-20740 TP-STATE 184.38 DR 7950-999-10010 368.77 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.30 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 5.70 DR 7480-999-10010 6.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 6/2/2016 COURT NAME: JUSTICE OF PEACE NO. 1 MONTH OF REPORT: MAY YEAR OF REPORT: 2016 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 8.97 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 80.70 DR 7865-999-10010 89.67 CR 7970-999-20610 CR 7970-999-20740 CR 7505-999-20610 CR 7505-999-20740 CR 7857-999-20610 CR 7857-999-20740 CR 7856-999-20610 CR 7856-999-20740 7998-999-20740 7403-999-22889 REVISED 03/04/16 TUFTA-GENERAL FUND 62.98 TUFTA-STATE 125.96 DR 7970-999-10010 188.94 JPAY - GENERAL FUND 29.09 JPAY - STATE 261.79 DR 7505-999-10010 290.88 JURY REIMB. FUND- GEN. FUND 17.63 JURY REIMB. FUND- STATE 158.64 DR 7857-999-10010 176.27 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.36 CIVIL JUSTICE DATA REPOS.- STATE 3.23 DR 7856-999-10010 3.59 TRUANCY PREVENT/DIV FUND - STATE 74.61 DR 7998-999-10010 74.61 ELECTRONIC FILING FEE - CV STATE 10.00 DR 7403-999-22889 10.00 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISO DA - RESTITUTION REFUND OF OVERPAYMENTS OUT -OF -COUNTY SERVICE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES TOTAL (Distrib Req to OperAcct) $12,314.75 0.00 0.00 0.00 0.00 0.00 7.65 8.50 DUE TO OTHERS $16.15 TOTAL COLLECTED -ALL FUNDS $12,330.90 LESS: TOTAL TREASUER'S RECEIPTS $12,330.90 OVER/(SHORT) $0.00 Page 2 of 2 0.00 2,072.17 208.53 0.00 3.43 0.50 0.00 0.00 0.00 15.00 213.45 120.00 5.00 0.00 100.76 0.50 15.00 2.00 0.00 205.53 78.60 0.00 0.00 0.00 0.00 5,80 182.52 0.00 828.84 0.00 209.53 82.91 - 280.41 92.76. 776.66 1,519.80 59.40 554.50 0.00. 341.00 0.00 0.00 72.00 306.30 900.00 0.00 0.00 20.00 0.00 0.00 380.61 6,630.79 0.00 435.00 0.00 0.00 0.00 `:. 0.00. 108.00 0.00 ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT DR REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT Treasurers MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 6/1/2016 COURT NAME: JUSTICE OF PEACE NO. 2 MONTH OF REPORT: May YEAR OF REPORT: 2016 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45012 FINES 6,092.85 CR 1000-001-44190 SHERIFF'S FEES 876.58 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 59.40 CHILD SAFETY 0.00 TRAFFIC 82.91 ADMINISTRATIVE FEES 574.50 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 716.81 CR 1000-001-44010 CONSTABLE FEES -SERVICE 900.00 CR 1000-001-44062 JP FILING FEES 341.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 1,519.80 TOTAL FINES, ADMIN. FEES & DUE TO STATE $10,447.04 CR 2670-001-44062 COURTHOUSE SECURITY FUND $156.40 CR 2720-001-44062 JUSTICE COURT SECURITY FUND $52.13 CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $209.63 CR 2699-001-44062 JUVENILE CASE MANAGER FUND $15.00 STATE ARREST FEES DPS FEES 145.84 P&W FEES 1.16 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 147.00 CR 7070-999-20610 CCC-GENERAL FUND 209.52 CR 7070-999-20740 CCC-STATE 1,885.65 DR 7070-999-10010 2,095.17 CR 7860-999-20610 STF/SUBC-GENERAL FUND 41.44 CR 7860-999-20740 STF/SUBC-STATE 787.40 DR 7860-999-10010 828.84 CR 7950-999-20610 TP-GENERAL FUND 140.21 CR 7960-999-20740 TP-STATE 140.20 DR 7960-999-10010 280.41 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 3.60 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 68.40 DR 7480-999-10010 72.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 6/1/2016 COURT NAME: JUSTICE OF PEACE NO. 2 MONTH OF REPORT: May YEAR OF REPORT: 2016 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 10.08 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 90.68 DR 7865-999-10010 100.76 CR 7970-999-20610 TL/FTA-GENERAL FUND 71.15 CR 7970-999-20740 TL/FTA-STATE 142.30 DR 7970-999-10010 213.45 CR 7505-999-20610 JPAY - GENERAL FUND 30.63 CR 7505-999-20740 JPAY - STATE 275.67 DR 7505-999-10010 306.30 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 20.55 CR 7857-999-20740 JURY REIMB. FUND- STATE 184.98 DR 7857-999-10010 205.53 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS - GEN FUND 0.34 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS: STATE 3.09 DR 7856-999-10010 3.43 CR 7998-999-20740 TRUANCY PREV/DIV FUND - STATE 92.76 DR 7998-999-10010 92.76 CR 7403-999-22889 ELECTRONIC FILING FEE - STATE 120.00 DR 7403-999-10010 120.00 TOTAL (Distrib Req to OperAcct) $15,345.75 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 0.00 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINES 369.75 WATER SAFETY FINES 91.80 TOTAL DUE TO OTHERS $461.55 TOTAL COLLECTED -ALL FUNDS $15,807.30 LESS: TOTAL TREASUER'S RECEIPTS $15,807.30 REVISED 03/04/16 OVER/(SHORT) $0.00 Page 2 of 2 CALHOUN DISTRIBUTION COUNTY REQUEST 201 West Austin DR# 460 A 42522 PAYEE PAYOR Name: Calhoun County Oper. Acct. Official: cabin Anderle Address: Title: Justice of the Peace, Pct. 2 City: State: Zip: Phone: 7ACCOUNT NUMBER DESCRIPTION AMOUNT 7542-999-20759-999 JP2 Monthly Collections - Distribution $15,345.75 May 2016 V# 967 TOTAL 15,345.75 Signature of Official Date M, MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 5/23/2016 COURT NAME: JUSTICE OF PEACE NO. 3 MONTH OF REPORT: APRIL YEAR OF REPORT: 2016 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-00145013 FINES 3,941.80 CR 1000-001-44190 SHERIFF'S FEES 717.76 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 89.10 CHILD SAFETY 0.00 TRAFFIC 73.91 ADMINISTRATIVE FEES 269.80 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44363 TOTAL ADMINISTRATIVE FEES 432.81 CR 1000-001-44010 CONSTABLE FEES -SERVICE 75.00 OR 1000-001-44063 JP FILING FEES 100.00 OR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.40 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 OR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 OR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 1,218.60 TOTAL FINES, ADMIN. FEES & DUE TO STATE $6,486.37 OR 2670-001-44063 COURTHOUSE SECURITY FUND $114.15 CR 2720-001-44063 JUSTICE COURT SECURITY FUND $38.05 OR 2719-001-44063 JUSTICE COURT TECHNOLOGY FUND $155.20 OR 2699-001-44063 JUVENILE CASE MANAGER FUND $0.00 CR 7020-999-20740 CR 7070-999-20610 CR 7070-999-20740 OR 7860-999-20610 OR 7860-999-20740 OR 7950-999-20610 OR 7950-999-20740 CR 7480-999-20610 CR 7480-999-20740 STATE ARREST FEES DPS FEES P&W FEES TABC FEES DR 7070-999-10010 DR 7860-999-10010 DR 7950-999-10010 DR 7480-999-10010 65.57 1.37 0.00 TOTAL STATE ARREST FEES 66.95 CCC-GENERAL FUND 155.33 CCC-STATE 1,397.97 1,553.30 STF/SUBC-GENERAL FUND STF/SUBC-STATE 37.00 03.02 740.02 TP-GENERAL FUND 112.47 TP-STATE 112.47 224.94 CIVIL INDIGENT LEGAL-GEN. FUND CIVIL INDIGENT LEGAL -STATE wN 1.20 22.80 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 5/23/2016 COURT NAME: JUSTICE OF PEACE NO. 3 MONTH OF REPORT: APRIL YEAR OF REPORT: 2016 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 6.98 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 62.77 DR 7865-999-10010 69.75 CR 7970-999-20610 TL/FTA-GENERAL FUND 54.62 CR 7970-999-20740 TL/FTA-STATE 109.24 DR 7970-999-10010 163.86 CR 7505-999-20610 JPAY - GENERAL FUND 21.31 CR 7505-999-20740 JPAY - STATE 191.80 DR 7505-999-10010 213.11 CR 7857-999-20610 JURY REIMB. FUND-GEN. FUND 14.33 CR 7857-999-20740 JURY REIMB. FUND- STATE 128.93 150 DR 7857-999-10010 143.26 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.26 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 2.35 DR 7856-999-10010 2.61 CR 7998-999-20740 TRUANCY PREVENT/DIVERSION FUND 60.83 DR 7998-999-10010 60.83 CR 7403-999-22889 ELECTRONIC FILING FEE 40.00 DR 7403-999-10010 40.00 TOTAL (Distrib Req to OperAcct) $10,096.40 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYME 75.00 OUT -OF -COUNTY SERVI( 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINE,' 183.60 WATER SAFETY FINES 0.00 TOTAL DUE TO OTHERS $258.60 TOTAL COLLECTED -ALL FUNDS $10,356.00 LESS: TOTAL TREASUER'S RECEIPTS $10,356.00 REVISED 03/04/16 OVER/(SHORT) $0.00 Page 2 of 2 06-06-16;08:06AM;From;Ca1houn County JP5 To:5534444 ;3619832461 # 1/ 7 A,Vp _W77CZAORA44-, DATE June 6._2016 FAX COVER SHEET JUDGE NANCY POMYKAL P O BOX 454 PORT O' CONNOR, TX.77982 (361)983-2351 -TELEPHONE (361)983-2461 - FAX COUNTY OF CALHOUN JUSTICE, COURT PCT. 5 PAGES:-7 Including this cover TO: JUDGE MIKE PFEIFER & COUNTY COMMISSIONERS ATT: SUSAN FAX NUMBER(S) 361-553-4444 SUBJECT: MAY 2016 MONEY DISTRIBUTION REPORT NOTE: Susan`I_am faxing the above report. Have a great week! Call me if you have any questions. Thank you, THE CONTENTS OF THIS FAX MESSAGE ARE INTENDED SOLELY FOR THE ADDRESSEE(S) named in this message. This communication is intended to be and to remain confidential and may be subject to applicable attorney/client and/or work product privileges. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by fax and then destroy this message and its attachments. Do not deliver, distribute or copy this message and/or any attachments and if you are not the intended recipient, do not disclose the contents or take any action in reliance upon the information contained in this communication or any attachments. 06-06-16;08;06AM;From;Calhoun County JP5 To:5534444 ;3619832461 # 2/ 7 Mono DSptrlbvei on Re ort Reeei t Cavoe/Da Cendaae CAdao\Amepntp 375756 1605-0168 05-02.2016 JSP 4.00 CCC 40.00 CH$ 3.00 Total RESEND2z, CELSO ENRIOUG JCSF 1.00 JPAY PWAF 5.00 6.00 TF 4.00 170.00 Caen SDP 2,00 TPDF 2.00 P[VF 103.00 i75i9'e �r3�1 901166. i,� a�15 ' . E' K 106..Ak1iZ. D $: n [�� i 00,133rCE'.n i<LCF > 'e, : sUG >J3 ''�CD p.'i (' 6EBBPA ;•. .. 375760 s�,r °Ti°YF. >� ies. <FC.\ _I,.tis s1:H -.-+, 46V SI„`F�y 0O2Q SP. 0S ,,70: 50_C305 .. .. MANRIQU14 EC112H6fi'0, MARSO TF 1.00 1.25 115.00 MoDCy0.03 JCSC 0.25 JPAY 1,50 SDP 0,50 MVF 375762 1403-0195 SONPON, ANDREA ANANSA --- --- ..l. -1 s.a, VVV 19.51 CHS 1.47 LAF 2.44 WENT 24.38 TIME 12.19 TF 1195 DPSC 14.62 JCSF 0.49 375764 1312-0592 05-09-2016JSF CERVANTES, NATALI£ ANN TF 4.00 CCC 40.00 CHS 3.00 GAF 4.00 DPSC 30,00 JCSF 1.00 JPAY 5.00 WENT 50.00 6.00 IDF 2.00 w.vu VVV 40.00 CHS 3.00 LAP 5.00 TF 4,06 GREGORY, KEITH JCSF 1,00 JPAX 6.00 IDF 2.00 TPDF 2.00 WSP 103 .00 Comm Servine 375760 1509-0329 DIERCKS, RICK M 05-10.2016 JSF 4.00 CCC 40.00 CHS WENT 90.00 TIME 25.00 TP 3.00 SAP 5.00 LAF 5.00 4.00 DPSC 30.00 JCSF 1.00 FSLI 25,00 EFF 10.00 HEILKER, GAY 100.00 170.00 325. 00 a .. :Cebh� _ C� ,. [:,,ty'�:. .'•'. ;,....l: ;u •i; i<;7 vnyv eoe %-3v irKq 0P$Y y:h 6tO0--sIDP si 2: 91%. Mvv 07.0 375772 1403 ^UA TYC a rr 05 25-201619 JSF 0.12 TFC 0.07 CCC 0.99 CHS D.07 LAP SONPON, ANOREA NANSA A WANT 1.24 TIME 0.62 TF 0.12 151.00 Money Order JPAY 0.15 SDF 0.10 0.05 DPSC 0.75 JCSF 0.02 SOEC 0,75 TPDF 0.05 FINE G4.90 .......... 375774 1605.0101 05-31-2016 JSF BLANCO, MAURICIO PORTILLO JC5B 4.00 CCC 40.00 CHS 3.00 LAP 5.00 TP 4.00 167.00 1.00 SPAY 6.00 SDF 2.00 TPDF 2.00 PWF 100.00 D6.01-2016 - PA00 1 06-06-16;08:06AM;From;Ca1houn County JP5 To:5534444 ;3619832461 # 3/ 7 Money Diat%ibutipn Report e COdo beaCY1 tion Count RetAined Diabu%oad Meaey-Totnlo The following totRln rePreaeat - Ceoh end Cheeks C0116Cted COST CCC CONSOLIDATED COURT COSTS COST CHS COURTHOUSE SECURITY SO 31.05 279.4E 310.63 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 10 23.29 0.00 23.29 COST IDP INDIGENT DEFENSE FUND 2 S.07 10.30 15.37 COST JCSF JUSTICE COURT SECURITY FUND 10 1.55 13.57 15.92 COST JPAY JUDGE PAY RAISE PEE 10 7.79 0100 7.76 COST JSF JUROR SERVICE FUND 10 4.66 41.91 46.57 COST LAF SHERIFF'S FEE 10 3.11 27.96 31109 COST MVP MOVING VIOLATION FEE 5 13.81 0.00 13.01 COST PWAF TEXAS PARKS & WILDLIFE S 0.04 0.34 0.38 COST SAP UPS 2 8.00 2,00 10,00 COST SUDC SUB TITLE C 3 12.00 3.00 15.00 COST IF TECHNOLOGY FUND 6 112.09 0.00 112.09 COST TFC TFC 10 31.05 0,00 31.05 COST TIME TIME PAYMENT PEE 6 11, 29 0.00 12.29 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 2 6.40 6.41 12,81 COST WRNT WARRANT FEE 10 0.00 15.52 15.52 FEES CSRV COLLECTION SERVICES FEE 2 2S.62 0.00 25.62 FEES DFF DEFERRED FEE 1 01100 0.00 01.00 PEES Epp ELECTRONIC FILING FEE 2 229.80 0.00 22P,00 FEES FILI FILING FEE 3 0.00 30.00 30.00 FEES IFEE INDIGENT FEE 3 75.00 0.00 75.OD FEES SFEE SERVICE PEE 3 6.90 17.10 18.00 FEES WPFF Writ of Poeaosaion Filing Pee 3 225.00 0.00 295.00 FEES WPSF Writ of P09aea010n Service Fee 1 5.00 0.00 $.00 PINE FINE FINE 1 150.00 0.00 7,50,00 FINE PWF PARKS & WILDLIFE FINE 4 107.70 0.00 167,70 FINE WSF WATER SAFETY FINE 3 45.45 257,55 303,00 0 0.00 0.00 0.00 Money Totala 14 1,297,44 705.56 2,003.00 The following totals %epreaent - Tranafors Cphoeted COST CCC CONSOLIDATED COURT COSTS COST CHS COURTHOUSE SECURITY 0 0.00 0.00 O,DO COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 0 0.00 0.00 0.00 COST IDP INDIGENT DEFENSE FUND 0 0100 0100 0.00 COST TCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST JPAY JUDOB PAY RAISE FEE 0 0.00 0100 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0,00 0.00 COST LAF SHERIFF'S FEE D 0.00 0.00 0.00 COST MVP MOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0,00 0,00 0.00 COST SAP DPS 0 0.00 0.00 0.00 COST SUSC SUE TITLE C D 0.00 0.00 0.00 COST IF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 COST TIME TIME PAYMENT FEE 0 D.00 0.00 0.00 0.00 COST TPDP TRUANCY PREVENTION & DIVERSION FUND 0 0,00 0.00 0,00 COST WRNT WARRANT FEE 0 0.00 0.00 0100 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 FEES OFF DEFERRED FEW 0 0.00 0.00 0.00 0.00 FEES EPF ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES FILI FILING FEE 0 0.00 0.00 SEES IFEE INDIGENT FEE 0 0.00 0.00 0.00 0.00 SEES SFEE SERVICE FEE 0 0.00 0.00 ?EES WPPF Writ of P0900saien Filing Pee 0 0.00 0.00 0.00 0.00 SEES WPSP Writ of Pe60eJsien service Feo 0 0.00 0.00 0.00 SINE FINE FINE 0 0.00 0.00 0.00 +INE PWF PARKS & WILDLIFE FINE 0 0.00 0100 0.00 'INE WSF WATER SAFETY FINE 0 0100 0.00 0.00 0 0.00 0.00 0.00 Transfer Totals D 0.00 0100 0.00 he following totAla rOPreaent - Jail Credit oad Community Sorvioa OST CCC CONSOLIDATED COURT COSTS DST CHS COURTHOUSE SECURITY 4 16.00 144.Oo 100.00 DST DPSC DPS FAILURE TO APPEAR /OMNI FEES 4 12.00 0.00 12.00 3 29.70 60.30 90.00 Pa" 06-06-16;08:06AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 4/ 7 Mane Distribution Report Type Code Deaeriptioe COST IDF INDIGENT DEPENSD FUND count; Retained Di b d M ey T Cato COST JCSF JUSTICE COURT SECURITY FUND 4 0.00 7.20 0.00 , COST JPAY JUDOS PAX RAISR FEE 4 4.00 0.00 4.004 COST LISP JUROR SERVICE FUND 2.40 21.60 24.00 COST LAP SHERIFF'S FEE 4 1.60 14.40 16.00 COST MVP MOVING VIOLATION FEE 4 20.00 0.00 20.00 COST PWAF TEXAS PARKS & WILDLIFE 1 0.01 0.09 0.10 COST SAF UPS 0 0,00 O.OD 0.00 COST SUBC SOD TITLE C 1 4.00 1.00 5.00 COST TF TECHNOLOGY FUND 0 0.00 0100 0.00 COST TFC TFC 4 16.00 0.00 16.06 COST TIME TIME PAYMENT FEB 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 1 12.50 12,50 25.00 COST WANT WARRANT FEE 2 0.00 4.00 4.00 FEES CSRV COLLECTION SERVICES FEE 2 100.00 0.00 100.00. FEES OFF DEFERRED FGG 2 19000 0,00 180,00 FEES Err ELECTRONIC FILING FEB 0 0.00 0.00 0.00 FEES FILI FILINO FEE 0 0.00 0.00 0.00 FEES IPEE INDYOENT FEE 0 0.00 0.00 0.00 FEES SPED SERVICE FEE 0 0100 0.00 0100 FEES WPPF Writ Of Possession riling Pee 0 0.00 0.00 0.00 FEES WPSF Writ Of Possession Service Fee 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FIND PWF PARKS & WILDLIFE FINE 3 507.90 0.00 $07.90 FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00 1 15.45 87,55 103.00 Credit Tote30 4 922.36 3S2.64 1,275,00 The following totalo represent . Credit Card PAymsnto COST CCC CONSOLIDATED COURT COSTS COST CH$ COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST DPSC UPS FAILURE TO APPEAR IOMNI FEES 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST JPAY JUDGE PAY RAISE 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND N D 0 0.00 O.OD 0.00 COST LAP SHERIFF'S FEE 0 0.00 0.00 0.00 COST MVF MOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAP UPS 0 0.00 0.00 0.00 COST SUBC SUB TITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0 0,00 0.00 0.00 COST TFC TFC 0 0,00 0.00 0.99 COST TIME TIME PAYMRNT PER 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION k DIVERSION FUND D 6.00 0.00 0.00 COST WRNT WARRANT FEB 0 0.00 0.00 0,00 FEES CSRV COLLECTION SERVICES FEE 0 0.00 O.OD 0.00 FEES OFF DEFERRED FEE 0 0.00 0,00 0.00 FEES OFF ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES FILI FILING FEE 0 0.00 0.00 0.00 FEES SFEE INOI06MT FEB 0 D.00 0100 0.00 FEES SPED SERVICE FEE 0 0.00 0.00 D.00 FEES WPFF Writ of Ponsossien Filing Pen 0 0.00 0.00 0.00 FEES WPSF Writ of Poaseosion Service Fee 0 0.00 0100 0.00 FINE FINE FINE 0 0.00 0.00 0.00 PINE POP PARKS & WILDLIFE FINE 0 0.00 0.00 O,OO FINE W$F WATER SAFETY FINE 0 0.00 0.00 0,00 0 0.00 0.00 0.00 Credit Totals 0 0.00 0.00 0.00 The following tOta1N represanC - Combined Money and Credits COST CCC CONSOLIDATED COURT COSTS COST COS COURTHOUSE SECURITY 14 47.05 423.48 470.63 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 14 35.29 0.00 35.29 COST YDF INDIGENT DEFENSE FUND 5 34.77 70,60 105.3714 COST JCSF JUSTICE COURT SECURITY FUND 2,35 21.17 23.52 COST JPAY JUDGE PAY RAISE FEE 14 11.76 0.00 11.76 COST JSF JUROR SERVICE FUND 14 7.0(3 43.51 70.57 :DST LAP SHERIFF'S FEE 14 4.71 42.30 47.099 COST MVP MOVXNO VIOLATION FEE 33,51 0.00 33.01 6 0.05 0.43 0.4E )5-03-2016 Page 06-06-16;08:06AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 5/ 7 Money Distribution Rosost TYPOCOde ➢ iPti n Count Retained Dioburasd Money-Totalo COST PWAF TEXAS PARKS & WILDLIFE 2 8.00 2.00 10.00 COST SAP CPS 4 16.00 4.00 20.00 COST SUBC SOB TITLE C 6 112.89 0.00 112.09 COST IF TECHNOLOGY FUND 14 47.05 0.00 47.05 COST TFC TM 6 11.29 0.00 11.29 COST TIME TIME PAYMENT FEE 3 18.90 10.91 37.81 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 12 0.00 19.52 19.32 COST WRNT WARRANT FEE 4 125.62 0.00 125.02 FEES CSRV COLLECTION SERVICES FEE 3 201.00 0.00 2G1.00 FEES OFF DEFERRED FEE 2 229.00 0.00 229.80 FEES EFF ELECTRONIC FILING FEE 3 0.00 30.00 30.00 FEES FILT FILINO FEB 3 75.00 0.00 75.00 FEES ME INDIGENT FEE 3 0.90 17.10 18.00 FEES SFEE SERVICE FEE 3 225.00 0.00 225.00 FEES WPFF Writ of Possession Filing Foe 1 5.00 0.00 S.00 FEES WPSF Writ Of PO05000ion Service Pee 1 150.00 0.00 150.00 FINE FINE FINE 7 695.60 0.00 695.60 FINE PWF PARKS & WILDLIFE ME 3 45.45 257.55 303,00 FINE WSF WATER SAFETY FINE 1 15.45 87.55 103.00 RCPOrt Tctala 10 2,219.80 1,050,20 3,278.00 06-01.2016 PAgo 06-06-16;08:06AM;From:Calhoun County JP5 To:5534444 ;3619832461 # 6/ 7 Monev Distribution Report Date Payment TYPO Vince Court Costa Fees ➢onds Reotitution Other Total 00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & COMM Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collectiona 0.00 0.00 0.00 0.00 0.00 0.00 O.OD 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.60 0.00 0.00 0.00 0100 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09.01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 O.DO 0.00 0.00 0.00 0,00 Total of all Collecrions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0100 Total of all Collections 0.00 0.00 0.00 0.00 D.00 0.00 0.00 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Sorvice 0.00 0.00 0.00 MO 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Coah & Checko Collected 490.70 690.50 013.80 0.00 0.00 0.00 2,003.00 Jail Credits & Comm sorvido 610.90 404.10 180.00 0.00 0.00 0.00 1,275.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 1,101.60 11102.6D 993.80 0.00 0.00 0.00 3,270.00 TOTALS Cash & Checks Collected 490.70 690.50 813.80 0.00 0.00 0.00 21003.00 Jail Credits & Comm BOrviCa 610.90 484.10 100.00 0.00 0.00 0.00 1,275.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 1,101.60 1,182.60 993.80 0.00 0.00 0.00 3,278.00 06-01-2016 Page 5 06-06-16;08:06AM;From:Calhoun County JP5 To:5534444 moagy Distribution Ropore ;3619832461 # 7/ 7 Desaription Count: Collootad Retained Diaburned State of Texas quarterly Reporting Totals State Comptroller COOL and Peen, Report Boetion 1, Report for 04fenaea Committed 01-01-04 Forward 16 423.42 42.34 301.08 09-01-01 - 12-31-03 0 0.00 0.00 0.00 08-31-99 - 08-31-01 0 0.00 0.00 0.00 09-01-97 - 08-30-99 0 0.00 0.00 0.00 09-01-91 08.31-97 0 0.00 0.00 0.00 Bail Dond Fee 0 0.06 0.00 0.00 DNA Tasting Fee - Convictions 0 0.00 0.00 0.00 DNA Tenting Foe - Comm Supvn 0 0100 0.00 0.00 DNA Testing Foe - Juvenile 0 0.00 EMS Trauma Fund (EMS) 0.00 0.00 Juvenile Probation Diversion Foos 0 0 0.00 0.00 0.00 Jury ROimbureement Fog 0.00 0.00 0100 Indigent DeCenoe Fund 10 31.09 3.11 27.98 Moving Violation Fees 10 15.52 1.55 13.97 State Traffic Fine 5 0.38 0.04 0.34 0 0.00 0,00 0.00 Section II; As Applicable Peace Officer Fees 5 25,00 20,00 $.00 Failure to Appear/Pay Fees 2 1$.37 Judicial Fund - ConOt County Court 0 0.00 5.07 10.30 Judicial Fund - StatUtory County Court 0 0100 0.00 Motor Carrier Weight Violations 0 0.00 0100 0.00 Time Payment Fees 0.00 0,00 0.00 Driving Record Fee 2 0 12.81 6.40 G.41 Judicial Support Fee 0.00 0.00 0.00 10 41.57 4.66 41.91 Truancy Prevention and Diversion Fund 0 0.00 Report Sub Total 6D 970.16 0.00 03.17 0.00 486.99 State Comptroller Civil Fees Report Cr; Birth Certificate Foes 0 0.00 0.00 CP: Marriago License rose 0 0.00 CF: Declaration o4 Informal Marriage 0 0.00 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0.00 CF: Juror Donations 0.00 0.00 0.00 CF: Justice Court Indig Filing Foes 0 3 0.00 19.00 0.00 0100 Cs; stet Preb Court Indig Filing Fees 0 0.00 0.90 17.10 CF: Stet Preto Court Judic Filing POGO 0 0.00 0.00 0.00 CF: Stat Cnty Court Indig Filing Fees 0 0.00 D.00 CF: Stat Cnty Court JUdiC Filing Fees 0 0100 0.00 0.00 CP; CnOt Cnty Court indig Filing FOOD 0 0.00 0.00 0.00 CF: Cost Cnty Court Judie Filing Fees 0 0.00 0.00 0100 CF: Dist Court Divorce & Family Law 0 0.00 0.00 0.00 CF: Diet COUVC Other Divorca/Family Law 0.00 0,00 0,00 CF; Dist Court Indig Legal Serviced 0 0 - 0.00 0.00 0.00 CF: Judicial Support Fee 0 0.00 0.00 0.00 Report Sub Total 0.00 0.00 0.00 3 10.00 0.90 17.10 Total Due For This Period 63 588.IG 84.07 $04.09 THE STATE OF TEXAS Before me, the undernignod authority, this day County Of Calhoun County personally appeared NaOcy Pomykal, Justice of the Peace, Precinct No 5, Calhoun County, Texas, who being duly sworn, deposes and sayO that the above arhd foregoing report 10 true and COrroot. Witnemu my hand third(- /ay of A en CC, fYac�Lnct NO 5 Taxae Calhoun County Flo odplain Administration 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4455/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org May 2016 Development Permits New Homes-4 Renovations/Add On-0 Mobile Homes-2 Boat Barns/Storage Buildings/Garages-1 Commercial Buildings-1 Total Fees Collected: $480.00 ACCEPT DONATIONS IN THE AMOUNT OF $500 FROM MAREK, GRIFFIN AND KNAUPP TO THE CALHOUN COUNTY HISTORICAL COMMISSION FOR THE SEADRIFT LOCOMOTIVE SILHOUETTE: Commissioner Fritsch made a motion to accept donations in the amount of $500 from Marek, Griffin and Knaupp to the Calhoun County Historical Commission for the Seadrift Locomotive Silhouette. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Susan Riley_,. Co, I I From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Tuesday, May 24, 2016 12:40 PM To: Susan Riley Subject: AGENDA 6-9-16 Donation to be approved and accepted: $500.00 donation by Marek, Griffin & Knaupp for the Seadrift Locomotive silhouette. RHONDA S. KOKENA Cov,49 Tre.a.3."e - Ca1.{ &wo Cov,4� Ao, nz 11 202 S. AK St., Stk, A Port Lavaca,,Texcu, 77979 (361)553-4619 offL. (361)553-4614 fX, ACCEPT DONATIONS IN THE AMOUNT OF $250 FROM FIRST NATIONAL BANK TO THE CALHOUN COUNTY HISTORICAL COMMISSION FOR THE SEADRIFT LOCOMOTIVE SILHOUETTE: Commissioner Fritsch made a motion to accept donations in the amount of $250 from First National Bank to the Calhoun County Historical Commission for the Seadrift Locomotive Silhouette. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Susan Riley From: Rhonda Kokena <rtionda.kokena@calhouncotx.ory> Sent: Friday, June 03, 2016 8:59 AM To: Susan Riley Subject: AGENDA ITEM If it is not too late..... can you add another donation to the other agenda item concerning Historical Commission for the silhouette? First National Bank in the amount of $250. Thank you I! RHONPA S. KOKENA Couavhj Tre4yuWer C4i.t7ot"� C img19 Av�. 11 202 S. A� St., Su i fe, A PovtLala , -rcx i 77R79 (361)553-4614 o f fL. (361)553-4614 fnx 1 ACCEPT DONATIONS TO CALHOUN COUNTY: N/A MATTER OF DECLARING CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE: N/A MATTER OF TRANSFERRING CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO ANOTHER COUNTY DEPARTMENT: N/A APPROVAL OF PAYROLL: Commissioner Fritsch made a motion to approve the following payrolls for May 2016: • May 6, 2016 $ 259,548.47 • May 31, 2016 262 986.23 TOTAL $ 522,534.70 Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2016 MONTH / MAY Payroll through 05-06-2016 $ 259,548.47 Payroll through 05-31-2016 $ 262,986.23 APPROVED TOTAL PAYROLL $ 5229534.70 The items listed above have been pre -approved by all Department Heads and I certify that funds were available to pay the obligations. I certify that the above is true and correct to the best of my knowledge June 6, 2016. t N9ED *'R'HNDA &OKENA, CALHOUN COUNTY TREASURER JUN 0 9 2016 CALH( u� i COUNTY COMMISSIONERS COURT ACCEPTED AND APPROVED THIS THE q DAY OF _V"e .12016 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LAVACA, TEXAS 77979. NECESSARY BUDGET ADJUSTMENTS: Commissioner Fritsch made a motion to approve necessary budget adjustments. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. O Cy �z 0 z h Z a s o� v � a z s w w W O O Q O QZ 11� Q H w � Z W W C o J a 0 0 w U a z w z z a z Z D 0 ofw 1 0 T IS, h Z n u = U) =0 = C1 lay q v z =W 2 °W W U. as LU O W =Z Z W HEZ W ELU Q 19 g =�° W W Q __ i Z _ a I Z Q, My E9 Hi v aI cal fl3 fA O O in {� m 0 =0 =0 = C Ir = of �yo 0 0»0»0 0 _=P o 0 0 0 =P _ =Z=Z =Z =Z 00000 0 =W o00 0 =W I.Y Ww fR f9 fA fA fA U) w C W � f9 fA f9 M = C 0 = W = W a 0 0 = oc o 0 =_ N = ^ J O FO U = 1 2 Z Z Z Z E^ J = 1� Z Z QQQ44 2 K w = OU' _ W 0 0 0 z Z =_ I.-0 0 2 = ® O z e S` Crn rn Q w rn rn rn = _ r =J 9 0 a =a 0 W Z =J � w w =W a CO w a W o{y — In W J J ama2 R ra Z ea =a wwD _� q ® �� -Z m _ tl nLLI _ w w Li- =Z " =Z f J H IL >> LL D a W LLLL j = W 0000 z W M V =IL 0 Z v M M =L W W W 0 = W Aj O N a ofH of w HOI M N U) LU :0 QIL w Z d) g W J U uJ U LL N 02 N O dT 2 Sol �IOI I IN y rn a A a � N h W 4- x Q i� iW ?O :z i� �g i� iCL iW o 000 � w s = Z V J J_ 0 m Qa Z 2 Z 499 O ~ :1 000 z z z z N W a rem m 0 � C W F O W W W CL U °' z Z N z W w Z ¢��a Pia Z m H W W W ❑ a = t- 0�w2 g O O o mom N M0 i- w i� F Z :W i� i� ?d i UJ h W C�q O O O L9 W � W W 0 0 0 O9 O NN E3 0 0 0 W10�0 0 0 0 0 0 0 o 0 0 0 0 0 0 �u�tn F»ea <n en w s$ z F.�zzz Z 9999 C7 C7 C7 U' O O O O z z z z n � rn rn rn rn rn rn rn rn m m w O W w LU z O w w 6 Q� W � Z R 2 W W F m J a IL w ¢ D d H 0. CO w z O N N O N N N r 14 rn a r: § t k §weV ■§l §§�( a�aa :B §§2 :z ;§ , v �k 2 a2aa § §■ @ ■ At ;z © �&2 :� B » » .B � \ \ .o § § �§ § k �I± :§ 2 § 2 w G .� o §\\ XIL LLI �\ § i§ % ■ ) § z o � �\( m�a m�a ( j § s § ) k \ ! b APPROVAL OF BILLS: Commissioner Fritsch made a motion to approve Indigent Healthcare Expenses in the amount of $26,341.12. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Commissioner Fritsch made a motion to approve Memorial Medical Center bills in the amount of $2,368,809.19 Indigent Healthcare Fund Expenses in the amount of $26,341.12, Nursing Home UPL Expenses for April 2016 in the amount of $3,390,470.91, for Grand Total Disbursements in the amount of $5,785,621.22. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. Commissioner Fritsch made a motion to approve County bills in the amount of $517,925.98, EFT — Transfer from Money Market Account to Operating Account (NOW) A/P in the amount of $617,578.34, Calhoun County Indigent Health Care A/P in the amount of $26,341.12, for Total Transfers between Funds in the amount of $643,919.46, for a Total Amount for Approval of $1,161,845.44. Commissioner Lyssy seconded the motion. Commissioners Lyssy, Fritsch, Finster and Judge Pfeiffer all voted in favor. COUNTY, TEXAS DATE: CC Indigent Health Care VENDOR # 852 ACCOUNT NUMBER DESCRIPTION OF GOODS OR SERVICES QUANTITY UNIT PRICE TOTAL PRICE 1000-800-98722-999 Transfer to pay bills for Indigent Health Care $26,341.12 approved by Commissioners Court ,on 06/09/2016 1000-001-46010 April Interest $0.00 l $0.00 2 r $26,341.12 COUNTY AULWOR APP VAL Guy THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE OF MY OFFICIAL DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY THIS OBLIGATION. I CERTIFY THAT THE ABOVE ITEMS OR SERVICES WERE RECEIVED BY ME IN GOOD CONDITION AND REQUEST THE COUNTY TREASURER TO PAY THE ABOVE OBLIGATION. BY: (�, 6/9/16 O x t^J >. Z pm,0 \ OO CI d = 1 g r U IDEPARTMENT HEAD DATE MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- June 9. 2016 PAYABLES AND PAYROLL 4/4/2016 McKesson Drugs $ 2,670.95 4/5/2016 Payroll 261,203.02 4/5/2016 Payroll by checks 1,551.88 4/6/2016 Patient Refunds 17,912.46 4/6/2016 Weekly Payables 181,981.71 4/7/2016 Weekly Payables 18,535.09 4/11/2016 McKesson Drugs 2,888.46 4/12/2016 Returned Check 2,809.00 4/12/2016 Payroll Liabilities 97,761,91 4/1312016 Weekly Payables 28,540.36 4/15/2016 TDCRS 113,907.44 4/15/2016 Payroll Taxes Penalty -ending 12/31/15 1,899.53 4/18/2016 McKesson Drugs 1,661.87 4/18/2016 Weekly Payables 1,218.90 4/19/2016 Payroll 262,062.86 4/19/2016 Payroll by checks 851.57 4/21/2016 Weekly Payables 177,358.72 4/22/2016 Credit Card Invoice 6,238.44 4/25/2016 McKesson Drugs 1,621.33 4/26/2016 Credit Card Invoice 5,568.82 4/26/2016 Payroll Taxes 97,140.44 4/27/2016 Weekly Payables 286,650.08 4/29/2016 Weekly Payables 7,825.00 4/30/2016 Monthly Electronic Transfers for Payroll Expenses(noi ind above) 1,125.22 4/30/2016 Monthly Electronic Transfers for Operating Expenses 6,693.37 Total Payables and Payroll INTER -GOVERNMENT TRANSFERS Inter -Government Transfers for April 2016 781,130.76 Total Inter -Government Transfers INTRA-ACCOUNT TRANSFERS Total Intra-Account Transfers $ 1,687,678.43 $ 781,130.76 SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS $ 2;368,809.19 1 INDIGENTHEALTHCARE FUND: EXPENSES $ r26,341.12i NURSING HOME UPL EXPENSES FOR April 2016 $ 3,390,470.91 IGT NH Program $ MMC Construction $ MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- June 9 2016 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES HEB Pharmacy (Medimpact) MMCenter (In -patient $1 Out -patient $12,902.21 / ER $1,299.25) Memorial Medical Clinic Port Lavaca Clinic Radiology Unlimited PA Regional Employee Assistance SUBTOTAL Memorial Medical Center (Indigent Healthcare Payroll and Expenses) 407.52 14,201.46 2,477.40 157.12 81.53 158.93 17,483.96 9,227.16 Less: Co -Pays collected in April 2016 (370.00) June 9, 2016 2016 APPROVAL, LIST - 2016 BUDGET 29 COMMISSIONERS COURT MEETING OF 06/09/16 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 28 $ 480,548.53 AFLAC P/R $ 4,611.08 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 2,670.98 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,898.31 PRINCIPAL FINANCIAL GROUP P/R $ 2,784.83 WILLIAM E. HEITKAMP, TRUSTEE P/R $ 347.67 ACS SOLUTIONS LLC A/P $ 5,854.34 AT&T MOBILITY A/P $ 2,331.35 CENTERPOINT ENERGY A/P $ 70.17 CITY OF POINT COMFORT A/P $ 116.52 CITY OF PORT LAVACA A/P $ 660.87 CITY OF SEADRIFT A/P $ 166.46 FRONTIER COMMUNICATIONS A/P $ 806.78 GBRA A/P $ 231.40 JACKSON ELECTRIC COOP, INC. A/P $ 405.59 LA WARD TELEPHONE EXC. INC. A/P $ 268.42 MCI COMM SERVICE A/P $ 346.47 PORT O'CONNER IMPROVEMENT A/P $ 827.12 REPUBLIC SERVICES #847 A/P $ 911.58 SPRINT A/P $ 136.10 TEXAS WAVENET WIRELESS A/P $ 144.98 TISD, INC A/P $ 316.63 VERIZON WIRELESS A/P $ 165.14 VICTORIA ELECTRIC CO-OP A/P $ 2,672.22 VOYAGER A/P $ 7,612.34 WASTE MANAGEMENT A/P $ 931.85 WEX BANK A/P $ 88.25 TOTAL VENDOR DISBURSEMENTS: $ 517,925.98 EFT - TRANSFER FROM MONEY MARKET ACCT TO OPERATING ACCT (NOW) AN $ 617,578.34 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 26,34112 TOTAL TRANSFERS S BETWEEN FUNDS: $ 643,919.46 TOTAL AMOUNT FOR APPROVAL: $ 1,161,845.44 SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS: N/A PUBLIC DISCUSSION OF COUNTY MATTERS: N/A ADJOURNED AT 10:17 A.M.