2011-01-27
Regular January Term
Held January 27, 2011
THE STATE OF TEXAS
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COUNTY OF CALHOUN
BE IT REMEMBERED, that on this 27th day of January, A.D., 2011 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at
10:00 a.m., a Regular Term of the Commissioners' Court within said County and State, and there were
present on this date the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil E. Fritsch
Kenneth W. Finster
Wendy Marvin
County Judge
Commissioner, Precinct # 1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag.
APPROVE MINUTES OF JANUARY 13, 2011 MEETINGS:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve minutes
of January 13, 2011 meetings. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted
in favor.
HEAR REPORT FROM HISTORICAL COMMISSION:
Howard Hartzog presented a report for the Calhoun County Historical Commission.
CALHOUN COUNTY HISTORICAL COMMISSION
2009 REPORT TO COMMISSIONER'S COURT
The Historical Commission held eleven (II) meetings in 2009. We set up an executive
committee to prepare agendas and conduct business between meetings. We considered
commission input to arrive at the goals of the organization.
The Commission has enjoyed a busy, productive year receiving the Distinguished Service Award
from the Texas Historical Commission.
MAJOR PROJECTS
CEMETERY COMMITTEE
Led by Mary Belle Meitzen, the Cemetery committee has made significant progress on the
following cemeteries in Calhoun County.
RANGER CEMETERY - with assistance of Neil Fritsch, this cemetery has undergone
restoration and preservation work and has been awarded a historical medallion. (June 27
dedication)
INDIANOLA CEMETERY - Worked to end debate between the Historical Commission and
Daughters of Republic of Texas concerning the correct way to restore the cemetery.
Commissioner Roger Galvan and his staff supported this effort. Texas Historical Cemetery
Designation for Indianola Cemetery was received.
OLD TOWN, ZIMMERMAN, CLARK and HATCH CEMETERIES - Secured historical
markers for these cemeteries.
JUNIOR HISTORIANS
Tour of museum, courthouse and cemetery; George Anne Cormier and Mary Belle Meitzen acted
as tour guides. Calhoun County Historical Document was distributed to each 3rd grader.
Junior Historian Fair was held in May. Students did research about their home campus history
and displayed that research.
An interlocal agreement was reached between Calhoun County ISD and Calhoun County to
support this program.
FLAG PROJECT
Phil Thomae led the effort to repair the flag poles, first placed at the Bauer Community Center in
1985. The flag poles were refurbished and the appropriate sized flags, 10'xI5' or 12'x 8', were
purchased and are being flown each day. The City of Port Lavaca repaired the lights. Wind
requires replacement or repair on a regular basis.
PORT O'CONNOR CELEBRATION-SEPTEMBER 19TH
George Ann Cormier worked with the Port O'Connor Chamber of Commerce to tell the story of
the first 100 years with slides and brochures. Volunteers assisted.
LIGHTHOUSE ON MATAGORDA
A postage stamp was dedicated to the lighthouse. The agreement between the U.S. Fish and
Wildlife and Calhoun County regarding Matagorda Island Lighthouse was located.
A meeting was held August 20th that included:
Larry Nichols, Calhoun County Historical Commission
Kenny Finster, Calhoun County Precinct #4 Commissioner
Felipe Prieto, Aransas Wildlife Refuge-U.S. Fish & Wildlife
Matt Nelson, Wildlife Division-Texas Parks & Wildlife
Gibb Fox, Port O'Connor Chamber of Commerce
Byron Cumberland, Matagorda Lighthouse Foundation
Arlene Marshall, Matagorda Lighthouse Foundation
Discussion was held regarding the current status of the Lighthouse in which National Historic
Landmark has very little public access. Discussed reasons for current level of access and ways
to improve and expand access.
October 6 - Trip to the Lighthouse to see the status firsthand and to problem solve. (attached:
notes of meeting and first rough draft of Memo of Understanding)
We worked to get all entities on the same page.
OTHER NOTES
Kate Williams resigned as secretary, replaced by Beverly Wyatt.
Reached agreement with County for placement of Hurricane Marker.
Worked with City and chamber to open Half Moon Reef Lighthouse and keep historical
brochures available.
CABOOSE - Located minutes recording donation to Historical Commission by Southern Pacific
Railroad in 1986. Began repair of the caboose with the assistance of Neil Fritsch. We sought
assistance from Formosa to help with restoration; they have verbally agreed to do so.
Bronze bust of Karankawa Woman displayed in museum for one (I) year.
Worked with TXDot to place the Calhoun County marker, which was laying behind museum, on
Hwy. 87 beside Moses Johnson marker.
Texas Monthly Magazine mentions Great Raid of 1840, article enclosed.
Participated in Festival of Lights Parade and Big Whoop Fly-In
Purchased Historical Commission banner for booths and parades.
APPOINT HISTORICAL COMMISSION CHAIRMAN FOR TWO YEAR TERM:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to appoint Phil Ellenberger
as the Historical Commission Chairman for a two year term. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
ACCEPT NEW MEMBERS TO THE CALHOUN COUNTY HISTORICAL COMMISSION:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to accept new
members to the Calhoun County Historical Commission. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
Proposed New Members - 20 II - 2013
Ed Arnold - FM 2235
Cliff Baccus - 506 Ridgecrest
Michael Balajka - 6149 FM 1090 North
Fabian Balboa - 704 W Austin Street
Jesse Briseno - 3446 FM 3084
Vivian Clay - 207 Sea Green Drive
Gracie Cook - 85 W Meadowlark
Don Cook - 85 W Meadowlark
Buelah Cox-
Charlyn Finn - 503 Fairrmont
Jim Munro - 110 Martin Drive
Robert Ojeda - 315 South Trinity
Joe Pena-
Rose Pena
Gary Ralston - 211 Oakglen Drive
Melissa Sterling - POB 169
Flo Windham - 506 Ridgecrest
Current CCHC Membership
Cha Cha Benavides - 1313 Burkdale
Joe D.Brett-194 FM 1679
Cherre Cain - 56 Marshall Road
Margaret Charnetski - POB 1665
George Anne Cormier - 30 I S. Ann
Rita Dornak - 120 Biscayne
Steve Dornak - 120 Biscayne
Ken Dorries - PO Box 13
Phil Ellenberger - 1149 CR 307 N
Frances Hartzog - 509 S. Commerce Street
Howard Hartzog - 509 S. Commerce Street
Charles Husak - 1409 Holoman
Mario Jiminez -
Steve Koch - POB 1583
Robert Loflin - 323 N. Colorado
Nelson Marek - 1258 School Road
John Meitzen - 305 Glenbrook
Mary Belle Meitzen - 305 Glenbrook
Myrtle Montier - 218 Houston Street
Jan Regan - 201 S. Colorado
Edna Reyes - 3 16 Cheeves
Rey Reyes - 3 16 Cheeves
Ken Rippee - 21 00 Larry Drive
Nancy Shaffer - 108 Clement Cove
Walter Spiller- 300 DR 30m
Debbie Stovall- POB 741
Phil Thomae - POB 268
Sue Thomae - POB 268
Amelia Williams - 713 South Virginia Street
Joe Boyd Williams - 587 Bayview Drive, Palacios, Tx 77465
Kate Williams - 587 Bayview Drive, Palacios, Tx 77465
Beverly Wyatt - 2305 McPherson
Jennifer York - POB 1768
CORRECTED INTERlOCAl AGREEMENT #R-12310-3 (CITY SCOFFLAW) WITH THE CITY OF
PORT LAVACA AS AUTHORIZED BY THE TEXAS TRANSPORTATION CODE, CHAPTER 702.
AGREEMENT SIGNED JANUARY 13, 2011 HAD INCORRECT TERMINATION DATE:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Corrected Interlocal Agreement #R-1231O-3 (City Scofflaw) with the City of Lavaca as authorized by the
Texas Transportation Code, Chapter 702; Agreement signed on January 13, 2011 the agreement had the
incorrect termination date. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
STATE OF TEXAS
CITY OF PORT LA V ACA
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CITY SCOFFLAW
INTERLOCAL AGREEMENT
This agreement made and entered into this ~ day of January ,2011,
by and between the County of Calhoun, hereinafter referred to as ,. County", with the agreement
consent, and participation of the Calhoun County Tax Assessor Collector, hereinafter referred to
as the "County Tax Assessor Collector", and the City of Port Lavaca, Texas, a home-rule
municipal corporation hereinafter referred to as "City", under the authority and in accordance
with the Interlocal Cooperation Act, as set out in Chapter 791, Texas Government Code, and as
authorized by Texas Transportation Code, Chapter 702.
WITNESSETH:
WHEREAS, Texas Government Code, Chapter 791, authorized local government of the
State to enter into contracts for governmental functions and services to increase their efficiency
and effectiveness; and
WHEREAS, the County and the City are local governments as defined in Texas
Government Code, Section 791.003 (4), have the authority to enter into this agreement and have
each entered into this agreement by the action of its governing body in the appropriate manner
prescribed by law; and
WHEREAS, Transportation Code 702.003 provides that a County Tax Assessor
Collector, upon receipt of information from a municipality by and through the Texas Department
of Transportation motor vehicle registration system, to assist a municipality in the enforcement
of outstanding warrants of arrest for the failure to appear or failure to pay a fine on a complaint
involving certain traffic offenses, by refusing to register or re-register a motor vehicle; and
WHEREAS, Transportation Code 702.003 allows a municipality to contract with the
Texas Department of Transportation (hereafter "the Department'.) to provide the necessary
information to a County for the above determination by the County Tax Assessor Collector to
deny motor vehicle registration or re-registration to certain persons; and
WHEREAS, such a consolidated effort in the effectuation of Texas Transportation Code,
Chapter 702 are in each party's best interest and that of the public and that this ah'Teement will
increase the effective and efticient functioning of each party; and
WHEREAS, the County and the City specify that each party paying for the performance
of said ti.mctions of government shall make those payments from current to revenues available to
the paying party;
NOW THEREFORE, in consideration of the terms and conditions herein which fairly
compensate the performing party, it is mutually ah'Teed as follows:
City Scolllaw Intt..'Tlocal Agreement
City of Port Lavaca Municipal Court
CaUlOun County Tax Assessor.Colh..'Clor
Pagelof5
SECTION 1. PURPOSE OF AGREEMENT
The purpose of this Agreement is to state the terms and conditions under which the
County Tax Assessor Collector will refuse to register or re-register certain motor vehicles when
the County Tax Assessor Collector receives information from the Department Motor Vehicle
registration system that the owner of the vehicle has an outstanding warrant from the City for
failure to appear or failure to pay a tine on a complaint that involves a violation of a traffic law
pursuant to information provided by the City to the Department, as authorized and specifically
set out under Texas Transportation Code, Chapter 702 (hereinafter referred to as the '"Act").
SECTION 2. DUTIES OF THE CITY
2.1 The City shall contract with the Department to provide information to the
Department to enable the County Tax Assessor Collector to identify flagged vehicle owners to
determine which vehicle owners have an outstanding warrant for the City for failure to pay a fine
on a complaint that involves a violation of a traffic law pursuant to the Act. The City will in all
instances ensure that all provisions of the Act are adhered to as well as all other applicable laws
of the State of Texas. The City shall consult and coordinate the County Tax Assessor Collector
regarding the number of vehicles which it sends to the Department to be nagged at one time.
2.2 The City shall notify the County Tax Assessor Collector when a traffic law matter
is cleared regarding a person;
2.2.1 Against whom a judgment has been entered and who has paid the City's
Municipal Court the full amount of the tine and court cost; or
2.2.2 Who has perfected an appeal of the case for which the arrest warrant was
issued; or
2.2.3 Whose charge for which the arrest warrant was issued has been dismissed;
or
2.2.4 Whose charge for which the arrest warrant was issued has been cleared
through judicial action or clerical correction; or
2.2.5 Who has posted a bond and requested a hearing for the charge on which
the arrest warrant was issued.
2.3 The City shall notify the Department pursuant to its agreement with the
Department regarding a person:
2.3.1 Against whom a jud,pnent has been entered and who has paid the
Municipal Court the full amount of the fine and court cost; or
2.3.2 Who has perfected an appeal of the case for which the arrest warrant was
issued; or
2.3.3 Whose charge for which the arrest warrant was issued has been dismissed;
or
2.3.4 Whose charge for which the arrest warrant was issued has been cleared
through judicial action or clerical correction; or
City Scolllaw Interlocal Agreement
City of Port Lwaca Municipal COUl1
Calhoun County Ta.'t Assessor-Collector
Page 2 of 5
2.3.5 Who has posted a bond and requested a hearing for the charge on which
the arrest warrant was issued
2.4 The City shall provide necessary notice forms that a traffic law matter is cleared
for the presentation to the County Tax Assessor Collector pursuant to Section 2.2 above.
2.5
distribute to
agreement.
The City shall provide to the County Tax Assessor Collector instruction sheets to
flagged motor vehicle owners, necessary to accomplish the purposes of this
2.6 The City shall provide a telephone number or the location of an otlice where
individual inquiries and complaints can be made regarding denial of registration by the County
Tax Assessor Collector, due to outstanding City Warrants, as well as to explain the procedures
necessary to resolve the tratlic violation in order to obtain valid registration.
2.7 The City shall conduct a publicity campaign to explain when registration and re-
registration will be denied and the procedures necessary to obtain valid registration.
2.8 The City shall identify, by name, address, and telephone number, and individual
or individuals who shall have authority on behalf of the city to coordinate, direct and supervise
this agreement.
SECTION 3. DUTIES OF THE COUNTY TAX ASSESSOR COLLECTOR
3.1 The County Tax Assessor Collector shall:
3.1.1 Review the Department motor vehicle registration system for traffic
violation nags for all individuals who attempt to register any vehicle
without the three-part renewal form issued by the State of Texas.
3.1.2 Refuse to register or re-register all motor vehicles which are nagged in the
Department motor vehicle registration system as having outstanding City
warrants for traffic violations.
3.1.3 Distribute the instruction sheet to flagged motor vehicle owners that will
explain the steps necessary to resolve their outstanding traffic violations
and to obtain vehicle registration, if said instruction sheet is furnished by
the City.
3.1.4 Distribute the instruction sheet with a telephone number and otlice address
to individuals who want to complain about registration denial if said
instructions and address are furnished by the City.
3.2 The County Tax Assessor Collector shall register or re-register a motor vehicle
upon receipt of notice from the City that the motor vehicle owner's tratlic law matter is cleared
pursuant to Section 2.2 above.
3.3 The County Tax Assessor Collector shall have the sole authority and prerogative
to register or re-register a motor vehicle where there has been a valid transfer of title.
City Scol11aw Intcrlocal Agreement
City of Port Lavaca Municipal Court
Calhoun County Tax Assessor-Collector
Page J of5
SECTION 4. DUTIES OF THE COUNTY
The County shall provide sufficient funds and staffing to the County Tax Assessor
Collector to enable him/her to perform his/her obligations under this Agreement.
SECTION 5. CONSIDERATION AND PAYMENT
The County Tax Assessor Collector shall present an itemized list to the City within ten
(10) days of the end of each month during the term of this Agreement providing the name,
address, and license plate number of each motor vehicle owner for which the County Tax
Assessor Collector refuses vehicle registration or re-registration. Pursuant to this Agreement, the
City shall pay to the County ten percent (10%) of the collected City fine or City bond for each
refusal to register or re-register a motor vehicle which results in full payment of the
corresponding warrants. The amount owed to the County will be paid without demand within
thirty (30) days of receipt of the itemized list.
Given the incalculable value of the many factors involved in providing the services
contracted for. the City and County hereby affirm and agree that the stated compensation for
these services is considered to be fair and reasonable compensation and does not represent a
sharing of revenue between the parties. It is also affirmed and agreed that the services provided,
and the compensation for those services, fulfill an important public service lor both parties in
that they encourage compliance with the law.
On or before July 15th of any year the term of this Agreement, either party may request a
modilication in the consideration paid under the terms of this Agreement. Said modification, if
any, shall take effect on October 1 st of the next contract year. If the County and the City cannot
reach an agreement on the amount of consideration to be paid, then either party may terminate
the agreement in accordance with Section 6.
SECTION 6. TERM AND TERMINATION
This lnterlocal Agreement shall be effective upon its date of execution by the last party to
execute the Agreement and shall terminate on September 30. 2011. The agreement shall
automatically renew for successive one year terms unless terminated by either party or the
County Tax Assessor Collector upon sixty (60) days written notice to the other parties.
SECTION 7. NOTICE
OtIicial notice shall be by written notice and delivery to all of the parties to this
Agreement. Delivery shall be by fax or deposit in the United States Postal Service, tirst class,
return receipt requested to the following:
City Scotllaw lntcrlocal Agreement
City of Port lavaca Municipal Court
Calhoun County Tax Assessor-Collector
Page40fS
TO THE COUNTY:
The County of Calhoun
C/o Office of the County] udge
Calhoun County courthouse
211 S. Ann Street
Port Lavaca, Texas 77979
TO THE COUNTY
TAX ASSESSOR-
COLLECTOR:
Calhoun County Tax Assessor Collector
Calhoun County Courthouse
211 S. Ann Street
Port Lavaca, Texas 77979
TO THE CITY:
The City of Port Lavaca
C/o Office of the Mayor
202 N. Virginia Street
Port Lavaca, Texas 77979
IN WITNESS WHEREOF this Agreement has been executed on behalf of the County of
Calhoun, the Calhoun County Tax Assessor-Collector, and the city of Port Lavaca in the manner
provided by law.
ATTEST
THE COUNTY OF CALHOUN
LUQ~~ O~~~
County Clerk mta Fncke
Date: .-l--;;"l=1j
ATTEST
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City Secretary Mandy Grant
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THE.CITY OF PORT LA V ACA
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By .,~ tf/t o;p.::>
Mayor'Jack Whitlow
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Date: 0 1- ;;'\() - ~/() /1
APPROVED AS TO FORM
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CitfAhomey Ty Zeller
CALHOUN COUNTY TAX
ASSE~~C~LLECTOR
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Glona Ochoa
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Date:
City Scoftlaw Interlocal Agreement
City of P0I1 wvaca Municipal COUlt
Calhoun County Ta:< Assessor-Collector
Page 5 of5
APPOINTMENT I RE-APPOINTMENT TO CALHOUN COUNTY E-911 BOARD:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to re-appoint Mike
Kovarek to the Calhoun County E-911 Board for a two year term January 2011 to January 2013.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
APPROVE THE FOllOWING lIBRARY POLICIES:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the
following Library Policies; an Unattended Children Policy, Donation Policy and Fees for service Policy.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County Public Library System
Unattended Children Policy
The Calhoun County Public Library System is a public facility that
offers services to a wide range of citizens, and children are especially
welcome. The library has the responsibility to provide an
environment that is safe and comfortable for every patron who is
appropriately using its services and facilities. Children and young
people are expected to adhere to the same standards of patron
conduct expected of adults. Parents, guardians, or assigned
chaperones are responsible for the behavior of their children while in
the library.
Children under the age of seven should never be left unsupervised
in any area of the library. If a parent cannot be located within 10
minutes, the staff will call the local law enforcement to report an
abandoned child.
Older children who are disruptive or misbehaving will be asked to
leave the library; see policy on "Library Behavior". If the child cannot
safely leave the library to return home on his or her own, staff will
either allow the child to remain at the library under close supervision
until a parent can be contacted or will contact the local law
enforcement, depending on the severity of the situation.
Children who are old enough to be in the library on their own will
be asked about transportation approximately 15 minutes prior to the
library's closing. Children who have not been picked up at closing
time will be given the opportunity to call a parent or other responsible
adult. Children who have not been picked up within fifteen minutes
after closing will be left in the care of the local law enforcement.
Under no circumstances will staff transport children in a vehicle or
accompany them home.
Board approved 7/6/00
Commissioners' Court approved 8/00
Revised 1/11
Calhoun County Public Library System
Donation Policy
The Calhoun County Library System welcomes gifts of new and used
books, audio recordings, videos and DVDs, and similar materials.
Items will be added to the collection in accordance with the selection
policy of the library. Once donated, items become the property of the
Calhoun County Library System, and may be transferred to other
libraries and nonprofit agencies, sold, or discarded if they are not
added to the collection. The donor may place no conditions on the
donation. Donated items will not be returned to the donor, and the
library will not accept any item that is not an outfight gift.
The library will acknowledge receipt of donated items, but is unable
to set fair-rnarket or appraisal values. It is recommended that the
donor make a list of items donated. If items are being donated to
obtain a tax benefit, it is the donor's responsibility to establish fair-
market value or obtain expert assistance in establishing any value.
Once a donated item has been added to the library collection, it is
subject to all other library policies and may be discarded according to
the policy on withdrawal and disposition of library materials.
Monetary gifts, bequests, and memorial or honorary contributions are
particularly welcome. Funds donated will be used to pUfchase items
in accordance with the selection policy of the library. Books and other
materials purchased with bequests and memorial or honorary
contributions will be identified with special donor plates whenever
possible. If requested at the time the donation is made, notification
of memorial or honorary contributions will be sent to the family of the
person being recognized. Suggestions for subject areas or other areas
of interest are welcome and will be followed to the extent that such
items meet the library's selection policy and collection needs.
Acceptance of donations of equipment, real estate, stock, artifacts,
works of art, collections, etc., will be determined by the library board
based on their suitability to the purposes, and needs of the library,
laws, and regulations that govern the ownership of the gift, and the
library's ability to cover insurance and maintenance costs associated
with the donation.
Commissioners' Court approved 1/01
Board approved 1/01
Revised 1/11
Calhoun County Public Library System
Fees For Service
The Calhoun County Library System has as its mission the provision
of free and open access to information in varied formats. However,
there are limits to what can be provided with budgeted funds. The
Calhoun County Commissioners' Court has determined that some
services will be provided on a cost-recovery basis, passing the cost of
these expanded services on to the user. Fees are established and
charged when the service clearly benefits an individual user, prevents
reuse of materials, or requires extraordinary staff time to provide, e.g.
printouts from Internet, library databases, meeting room use.
Fees may also be established for supplemental services that are not
within the scope of the library's basic mission, or to enhance a service
that is provided as an alternative to an existing free service, such as
postage for requested materials. Fees will be reviewed and
established by the Calhoun County Library System annually and a
schedule of fees will be posted on the library's Web site and at the
circulation desk.
Board Approved 1/01
Commissioners' Court Approved 1/01
Revised 1/11
APPOINTMENT TO LIBRARY BOARD:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to appoint Ryan
Smiga to the Caihoun County Library Board to replace Chuck Watkins for the years 2011-201S.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge pfeifer all voted in favor.
Calhoun County Library Board
Port Lavaca, Texas
January 6, 2011
Judge Michael Pfeifer:
The Calhoun County Library Board presents Ryan Smiga for the approval by the
Commissioner's Court for appointment to this Board to replace Chuck Watkins for the
years 2011 through 2015.
We would greatly appreciate you including this on the agenda of your next meeting.
Sincerely,
k JA tym {LQ/
Sue Thomae,
President
AUTHORIZE THE COUNTY LIBRARY DIRECTOR TO APPLY FOR THE TOCKER FOUNDATION
GRANT IN THE AMOUNT OF $55,000:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to authorize the
County Library Director to apply for the Tocker Foundation Grant in the amount of $SS,OOO.OO.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
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20 II Grant Application
The Tocker Foundation will consider requests from public libraries serving
populations of 12,000 or less. Projects are reviewed for the level of contribution to the
community. Funding will not be considered for normal operating expenses, salaries or
employee benefits.
Application Deadline: .January 15,21111
Name ofOrganization:Calhoun Library/Seadrift Braneh Library System: STLS_
Name of Contact: Noemi Cruz
Contact ,)"itle:Library Director
Physical Address: 200 W. Mahan City: Port Lavaca, State: TX Zip:77979
Mailing Address: 200 W. Mahan City: Port Lavaca, State: TX Zip: 77979
Tclephonc: (361) 5527223 Fax: (361) 552-4926 Email: lllTUL!{r,'!ihrar~rg
Current Assigned Texas State Library Population: 2000 census: Seadrift, 1,352; Calhoun
Co. 20,352
Grant Amount Requested: 55,000.00 Project Title: Library Fumishings/Seadrift Branch
AGREEMENT: If awarded a grant, it is agreed that this library will submit a
progress report including an accounting of funds used, on or before one year from the day
the grant is funded. A final report will be submitted at the completion of the grant
project.
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Signature of Represenlaf e
\ - i/- II
Date
ASSURANCES OF CONTINUED LOCAL SUPPORT: It is agreed that local
funding for this library will not be diminished, curtailed, or cut in any way as a result of
awarding this grant.
/-/2--//
Date
SIgnature of Au 0
(Circle applicable title: ayor. City Manager,
County Judge or Superintendent)
Page I
(Form update 04/0512(06)
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Address each of the following items. Responses to each item should be limited to one
page or less.
I. Describe the project to be funded by the Tocker Foundation. (limit your description
to one page.)
Include:
· The library service area and population to be affected by the project.
The Seadrift Branch Library serves all of Calhoun County, but specifically Seadrift
and the surrounding areas. The :2000 census shows 1,352 people living in Seadrift
and another 1.000 in the area. We do not have the last census figures, but feel there
has been a significant increase in population, especially in the outlying area where the
marinas and retirement homes have been built. The population is made up of
approximately 48% white. 48% Hispanic and 4% Asian with 40% elderly, 35%
young adults/middle-aged and 25% children. The school is classified as a Title I,
eligible for Federal funds. Seventy-six percent of the school children receive free
lunches.
Patronage usage of library:
2007 9,185
2008 9,522
2009 9,900
New books processed:
2007 895
2008 910
2009 924
Patronage usages increases each year.
within two years at the new facility.
New Patron cards issued:
2007 99
2008 123
2009 147
Internet patron usage:
2007 4,211
2008 4,552
2009 4,754
An increase of 25% in usage is anticipated
· Describe the project and the needs your project will address.
The present library is overcrowded and outdated. There is no space to add new shelving
or books. Space is needed for an audio section and for new programs such as after school
mentoring, games, and activities. Parking is limited and is difficult for handicapped
clients, once inside, to maneuver through the narrow aisles. Children and adults are
forced to use computers in the same area next to the check-out counter which causes a lot
of confusion. Renovation of an 8,000 sq. ft. building to house the Seadrift Branch
Library has been completed. This will alleviate all of the above problems. The new
library will provide ample space for the Seadrift Branch Library to grow into the future
and provide the needed services for a growing community. It has converted an empty
building into a nice facility and improved the environment in the area. The library
building is ready for occupancy with the exception oflhe furnishings. We have a bid
from South Texas School Furniture for $114,847 for the furnishings. We still need an
additional $64,847.
Page 2
(Form upda.e 04105/2006)
. A tentative timeline for implementation of your project.
When funds are approved the furnishing will be ordered immediately.
2. lias this library received a previous grant from the Toeker Foundation?_ XYes_No
Note: The Library System offices and the Texas State Library have a~sisted the
Foundation in evaluating projects. Having the application reviewed is advised but not
required.
Has this grant application bccn revicwcd by thc Library Systcm Officc?
X_ Yes No Rcviewcd by Alicc Nixon
lias this grant application becn revicwcd by the Texas State Library Officc?
Ycs X_No Rcviewcd by
3. If a grant is awarded, how will this projcct be funded beyond the grant ycar?
When complete the building will be turncd ovcr to Calhoun County and they will providc
funds for operation and maintcnance, books, computer supplies and salary for the
librarian. Fricnds of the Seadrifj Library will not be responsible for any cxpenses
involved with the operation of the library.
4. Provide a detailed budget for your project. Include itcmized costs for materials,
equipment, furniture, shipping, labor, etc.
Budget for furnishings is attached.
5. Describc how this project will improve library services in your community. Denotc
the group(s) in your community who will benefit and how they will benefit from this
project.
The mission of the Calhoun County Public Library/Scadrift Branch is to provide free
library services for all citizens and to provide infonnation and research services to meet
the nceds of the community. The library encourages children, young adults, and adults to
continually educate themselves through the use of library facilities.
Seadrift, Texas is a small mid-coastal town with limited opportunities. The Seadrift
Library is a source of community pride, stimulating the mind and character of our adults
and children. It is a safe haven for children after school and during the summer. They
study with friends doing their homework or using the available computers at the library.
Sometimes the children must wait as long as an hour to use a computer. The library
provides guidance in the use of books, newspapers, periodical, technology service and
other materials which will enlighten and enrich the lives of all citizens in the community.
Page 3
(Form update 04/0512(06)
The library is the repository for our history in this community, this state, and this country.
It also providcs programs that bring people togethcr from all over thc community. people
who might not otherwise mcct, as well as people who might be isolated or fricndless. We
like to think of our library a~ a trca~ure hOlL~e for our childrcn who go to story hours,
attcnd summer rcading programs, and do their homework there. Aut it is, or can be just
a~ true for adults, who take advantage of the library's rcsources to learn ncw skills. rcad
about differcnt cultures and viewpoints, or take part in programs being offcrcd.
When complete, the new library will provide:
-:. Twice the floor space now available for books, videos and computers.
.:. Separate sections for adults and children using computers.
.:. Room for after school activities
.:. Study area for studcnts doing homc work.
.:. Space for activitics designcd for scnior citizens.
.:- Aislcs widc cnough to accommodate wheel chairs
.:. Parking spacc for 30 vchicles with adequate parking for handicapped.
.:. Two mecting rooms for public use.
.:- Restrooms to accommodate the handicapped.
.:. A morc visible and accessible location.
All citizens living in the Seadrift area will benefit from the programs offered, cspecially
children and young adults. Because we arc a low-incomc community, many children and
adults do not have acccss to books or computer/intcrnet service in their homes. Everyone
will benefit greatly from the new and expanded library.
6. Explain how you will measure the success of your project. What are the outcomes
you anticipate?
The objective of this project is to increase patron participation by 25 percent by the end
of the second year in thc new building. The new expanded library will be able to offer
more programs that will appeal to more clients. New and innovatcd activities will be
offcred for children. Computer classes will be held for those intercsted. The library
anticipatcs offering email and internet access to those who cannot afford their own
computers. Literacy and ESL programs and materials, along with electronic databases
that provide financial, health and historical information will also be offcred.
7. (a) What is the current staffing level at your library? (b) Identify thc person(s) who
will implcment the project, monitor the results and submit reports. Provide name(s),
title(s) and address(es).
Nocmi Cruz, Library Director, 200 W. Mahan, Port Lavaca, TX 77979
C. J. Garriott, Branch Manager/Seadrift Branch, P. O. Box 567, Seadrift, TX 77983
8. Please include any additional information you believe is important.
Page 4
(Fonn update 04/05/2(06)
~ ~vuln '07 North Majn ~
TS TEXAS HalleltsviUe. Texao 779&4 (i) ~\
F SCHOOL 800-353-3685
361-798-4365-fax
FURNITURE www.texasl~ ,..w.., ~~~
TOo Dna: 1/1&;2010
Co"""'" eo..r.t, liln<y QuotItHo.: 0-10-1189
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We woukj MIle ID QUO't8 . price tor !he foflowtng fu"mttJre
UNIT TOTAl.
ITElU QTY IIODE1. I DE8CAlP'1'1OH PlllCe PRICE
3 4501-152-112 SF SWIer B2xJ811l12 S 480.00 S t 44000
2 42 4602-152-112 SF Adder 82x3fb:12 S Jel00 S '800200
3 5 4501.182.112 SF st.ter B4xJ6x12 S 554 00 S 2 no 00
4 '8 430;2.162.112 Sf _ll4xJ6x12 S 43< 00 S 781200
5 8 ~167-113 Of __ 84xJ6x2< S 1 052.00 S ..<1800
8 32 4504-187-113 OF Adder 84xJ6x24 S eoe 00 S 251156 00
7 5 4503-127-113 Of StwW 42xJ6x.24 S 50000 1 2 750 00
8 '0 <504.121-113 Of _ 42x361124 S 42100 S .. 270,00
8 4 45CJ3..127.113 OF S1anw 42xJ6x24 S 764 00 S 3066.00
10 8 4504.127.113 OF Adder 42x38x24 I 5llfl00 S of 784.00
11 4501-182-122 Sf __12 I 72400 S 12400
12 4502.182-122 Sf __'2 I 61200 I 812.00
13 45(J2.162-2n SF _ 84><3ex12 S 43200 S 432 00
A 2 4lI12'~70 T_ 42M2Jc28 S 456.00 S 912.00
B 1 4912-695--370 r_ 12x3ex21I S 51800 S 3 626 00
F 421 '-213-382 360 _ Com __30 1 63800 S 639 00
G 8 <1.211.274-362 360_ __30 S 67400 S .. 044.00
4731-893-331 30xn desk wtth L return 24M8 S 1 546.00 S 1,546.00
40000 CWt:uiation Desk S 8082.00
48 , 79U8S-18 Chon bod< & _ S 179.00 S 8511200
l-2448P18 WP J Chai'_ _ S 352.00 S 35200
2 57BO-1WP c_ _Iounao chaO' 1 545.00 S 1,09000
5700-2WP Chat d1oO" S 745.00 S 745 00
3 4,07-M2-SS2-A27 H" E..... Ch8lr S 3ll6.00 S 10ll5.00
&I~ S 5_.00
S 114847.00
ITOTAl. PRICE IHCL~ DElNERY AJID -'-AlUTlON: S "O,IOU'
Thank you b the ~ to 'Mrt with .,ox!doJl If )IOU haw 8it'rt ~ pleae do not heettaIiIlD caI-
Sincerety,
HISTORY OF SEADRIFT BRANCH LIBRARY
Due to the etTorts of a very special lady, Helen Causey, the Seadrift Library hegan in
1962. Mrs. CalL5ey collected books donated by members of the community. Also. the
Library asked for and received books from the Texas State Library Extension. With
permission from School Principal. Bill Tindall. the Library lL5ed a Seadrift elementary
c1a5sroom for three years. In 1965, a one room house provided by Bobbie & Billie
Caddell was used for two years. Although this one room house had no electricity. gas or
water it wa5 used year around. Since the County did not budget any funds for the
operation of the Library at that time, the tirsttive years volunteers kept it open and
running
An appeal wa5 made to Commissioners Court for a building to house the Library.
Commissioner Clarence Barton promised to build a library facility if the citizens of
Seadrift would provide a lot on which to build. In 1967, the Friends of the Seadrift
Library was formed and fundraising began. Volley ball tournaments, organized by
Principal Bill Tindall and donations from businesses and individuals provided the funds
to purchase a lot.
Later in 1967. the original 936 sq. ft. building was completed. At that time it became a
branch of the Calhoun County Library. In 1968. the County budgeted funds for staffing
and operations. The community was very happy to have a library and made great use of
it. Soon the shelves were tilled, activities expanded, and the building was too small. In
1973. Commissioners Court. with support from Seadrift.s Commissioner Bill Sanders.
added another 600 sq. feet.
By 1991, the Library was once again bursting at the seams. The Friends of the Seadrift
Library appeal cd to Commissioner Oscar Ilahn and Commissioners Court for help in
alleviating the problem. In 1994, a 920 sq. ft. addition was added
With the growing population and the increase in library use, the building is again bursting
at the seams. In 2006. the Friends of the Seadrift Branch Library was asked to take
responsibility for renovating a building donatcd by Calhoun County for use as a library.
This was a former elementary school building. While the building is sound it needs a
complete overhaul and Friends of the Seadrift Branch Library is endeavoring to raise the
money for restoration.
The only paid employee connected with the Seadrift Branch Library is the librarian-in-
charge. This person is paid by Calhoun County. All of the Friends of the Seadrift
Branch Library are unpaid volunteers. There are some 40 volunteers who give of their
time to make the Library a success.
RESOLUTION IN SUPPORT OF
FRIENDS OF THE SEADRIFT
LIBRARY
WHEREAS, The Friends of the Seadrift Branch Library Board of Directors finds it in
the best interest of the citizens of Calhoun County and Seadrift that The Friends of the
Seadrift Library renovate a building to house the operations of the Library; and
WHEREAS, The Friends of the Seadrift Library Board of Directors will make every
effort to complete the construction of the renovation of the building and work diligently
until completion; and
WHEREAS, The Friends of the Seadrift Library Board of Directors agrees that in the
event of loss or misuse of the funds, the Friends of the Seadrift Library Aoard of
Directors assures that all funds will be returned.
NOW THEREFORE, BE RESOLVED that The Seadrift City Council does hereby
declare our support of the Friends of Sea drift Library in their fundraising efforts.
BE FURTHER RESOLVED by this Seadrift City Council that our thanks are extended
to Friends of the Seadrift Library for their services to the Seadrift Community in
particular and to the county as a whole.
SIGNED AND SEALED THlS THE 11TH DAY OF MAY, 2010.
/ h )J. &'.7/__
Robert Chatham, Councilperson
----ry
- /~ -",...----:-c/ _
. gh'l ----:::,
unmn am, Cl ~rson- -__
'--
~Ad4~
Y Mi las, Councilperson
it"~~ ift~ M
Claudio Gonzales, Co' cilperson
.) /J
(j\'/~L/ i k ~M,'::J:
Wesley Hunt Counci1person
WHAT TO SEND: ONE copy of the Grant Application Form.
The Foundation will download the individual annual reports from
the Texas State Library web site. It is no longer necessary to send
a copy of the annual report to the Tocker Foundation.
(lfnOI a library syslem member, submitlbe member.;hip application or an IRS 501(c)3 letter).
Return the application by ";InUlin I:', WII. Short extensions
can be obtained by contacting the Foundation Office. (Fn,
letter or email preferred).
Mailing Instructions: Applications should be sent by first class mail. It is NOT
necessary to send applications CERTIFIED, REGISTERED,
OVER NIGHT or SPECIAL COURIER. The Foundation will
confirm receipt by post card.
Send Applications to: Tocker Foundation
Altn: Darryl Tocker
3814 Medical Pkwy
Austin, TX 78756-4002
Office: (512) 452-1044
Fax: (512)452-7690
E-mail: gral1ls..!!..hH..:~L.r.l)rg
Web Page: \\ \\ \\ .tllc~sr.(lrg
Page 5
(Fonn update 04/05/2006)
.or.,a IRS Department of the Treuury
~tbPJ (ntern.1 RnenUI: Jnvl('.
OGDEN UT 84201-0038
In reply refer to: 0441742604
May 01, 2009 LTR 4168C EO
74-2639006 000000 00 000
00027004
BODC: TE
FRIENDS OF THE SEADRIFT LIBRARY INC
X JANIE WAGHORNE
PO BOX 264
~~ SEADRIFT TX 77983-0264
-
7060
Employer Identification Number.
Person to Contact.
Toll Free Telephone Number:
74-2639006
S. Greenfield
1-877-829-5500
Dear Taxpayer:
This is in response to your request of Apr. 22, 2009, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
February 2001, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(03)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(I) and 170(b)(1)(A)(vi).
Oonors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
RihLtt~
Rita A. Leete
Accounts Management II
AUTHORIZE THE COUNTY LIBRARY DIRECTOR TO APPLY FOR THE TEXAS BOOK FESTIVAL
AWARD IN THE AMOUNT OF $2,500:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to authorize the
County Library Director to apply for the Texas Book Award in the amount of $2,SOO.OO. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Application for 2011 Texas Book festival Collections Enhancement Grant
cIJa
TEXAS
BOOK
FESTIVAL
.d..I",HI".~ ",\'1"./1.'
For guidelines, please refer to the General Guidelines section of the application (pages 1-2).
Has this library received a Texas Book Festival Grant in the past?
No Yes~
Check all that apply:
2006
2007_
2008
2009
2010
Name of library: Calhoun County Public Library
If hranch. pr<lI'ide headquarter" lihrary:
Ir awarded this grant, check should read:
Calhoun County Public Library
Contact Pe...on: Noemi Cruz
Title: Library Director
Phone: (361) 552-7250
Fax: (361) 552-4926
E-mail: ncruz@cclibrary.org
Hour" ",'ailahlefor que"tionJ and notification: Tues. -Fri. 9: 00 a. m. - 6: 00 p. m.
Mailing addr..s: 200 W. Mahan
City: Port Lavaca
Zip:
77979
County: Calhoun
Library System:
Calhoun County Library System
Library Director: Noemi Cruz
Contact Info: (361) 552-7250 exL 23
Information about library:
Number offull-time employees:
Numher of part-time employees:
Current total hranch hudget:
Current hranch lihrary materials hudget:
4
7
$ 423,030 for 4 libraries
$ 31.493 for 4 libraries
Amount requested: $ 2,500 (nOI 10 exceed 51.500)
If an award is received, it is agreed that this libral)' will submit a progress report including an accounting
of funds by December J 1,20 II to: Texas Book Festival, 610 Brazos Street, Suite 200 Austin, TX 7870 I.
~~Mt / (\..~
Signature of Head Librarian, oem; Cruz
Branch lihrary opplicatio/IJ mu.ff have signature of lihrary director.
1- 1- II
Date
.d
Application for 2011 Texas Book Festival Collections Enhancement Grant
Type your responses to the following questions in the spaces provided. Every section of this
application must be completed for the application to be reviewed. No al/achments will he considered
for this portion 4the application.
I. PRO./ECT DESCRIPTION
a. Please give a brief statement of how you will use the Texas Book Festival grant funds to increase
or upgrade collections.
The grant money awarded to Calhoun County Library will be used to purchase popular children's
books to replace well loved. yet extremely worn. copies of current books as well as new books
throughout the year. Audio tapes for the hearing impaired are in high demand and we would increase
our small collection to create a basis for "read-along" audio/book material to compliment our literacy
programs.
b. Describe the need or the gaps you have identified in your collection and state how the Book
Festival award will be used to meet the need or fill those gaps identified.
This year our budget suffered budget cuts of $16.963. We were cut $14.963 for book purchases and
$2000 for audio book purchases.
Many of our children's books have a high circulation rate and as such the shelf life of even a
hardback book is limited. Books need to be replaced often. It is difficult to find good books that
children cnjoy and by replacing ones that are continually used children will read more often.
With new books being published every day our lists of book suggestions grows by leaps and bounds
and every two months we attempt to fill a request or two from not only parents but from children
themselves. When they see a book that they requested on our shelves, it gives them a feeling of
being part of our community as well. It encourages them to read a book when so often they can be
entertained by television. movies or the Internet.
Application for 2011 Texas Book Festival Collections Enhancement Grant
I(b). continued:
We have a large community of "English as a Second Language"' (ELS) readers. Many of their
children are struggling with reading. ^udio books are becoming more and more necessary in our
community as we have many that have literacy problems. By having audio books. children and
adults can read along in a book with the audio version which then helps with fluency and
comprehension.
c. Describe who in your community will benefit from this award.
This grant will gift our children. students and their parents in our community where budget cuts have
limited our funds to keep up with new materials. We are a diverse community which sees many
different backgrounds. Our language base is not only English speaking. but Spanish. Chinese and
Karen (Burmese refugees). We have several seasonal families who migrate to the area during the
shrimp and oyster seasons. Many of our factories have ships that come to port from countries around
the world to and we have seen people from such places as Russia and Greece. We also have our
"tourist"" community that migrates during the winters from the North to escape the cold and become
members of the library. Many grandparents check the children's selections to see if there are any
interesting books that they can recommend to their grandchildren.
Application for 2011 Texas Book festival Collections Enhancement Grant
2. PUBLICITY / PROMOTION
A. Describe what you will do to aetiv'ely promote the materials purchased with your award and how
you will get the books into the hands of the targeted community mentioned above.
Any new material obtained by the library is listed on our website for the community to be able to see
and then come in and request or checkout. Many times. we have a waiting list before the book even
makes it to the shelves.
An article will be written for the Port Lavaca Wave newspaper as well as some oftbe smaller papers
in our outlying towns every two months listing our new acquisitions.
During the week. parents bring their younger children into the library for reading hour. We promote
the newest beginner books by reading them to our young audiences followed by older favorites. The
children enjoy the readings and our staff membcrs cnjoy reading thc books as well.
B. Describe how you will promote the Texas Book Festival and the award in your community (press
releases. signs. web sitcs. etc.)
Every two months a list of new materials will be advcrtised in thc local newspapers and schools will
be contacted with a I ist of new books.
We will have display contests to encourage our young readers. Young people will write a short essay
about why they think they would cnjoy reading the new book or books. The winner would then be
able to hclp design and set up the display table for the new book or books. A picture of the winner
standing by their display table would be taken and run in the paper as the winner of the contest.
The schools in our community have access to the Accelarated Reader program and we let the schools
know when new books are on the lists. This way. students can read the books from the public library
and still be able to take the tests at school.
Application for 2011 Texas Book festival Collections Enhancement Grant
3. Proposed RUDGET
Give an estimated budget and numbers of books and book-related materials to be purchased with
these funds. You do not need to list every title. Funds may be requested for the purchase of non-
traditional book-related items. such as audio-books or e books for existing e-readers. TRF grants do
not fund playaways or videos.
Item (non fiction, fiction, Description Quantity Cost Each Cost Extended
audiol'
Fic t ion Children's books 77 16.Q1 1.101,Q
Fiction Young adult hooks 11 17.00 107.80
Audio Children'R fiction unabri dg d 37 26.08 998.59
TOTAL COST $ 2,500.07
B. Please attach specific quotes from vendors to support your above estimates (ex. Simon & Schuster.
Baker & Taylor. local bookstore. etc.) as addendums to this application. Please list all attached quotes
below.
I. Baker & Taylor
2.
3.
4.
5.
6.
Application for 2011 Texas Book festival Collections Enhancement Grant
4. Time Line
Plt:ase provide a hrief lime line that would ensure expending the ahove funds within a
calendar year of receipt.
The I.ihrary will use $1.500.00 (60%) for children's literature over the calendar year which hreaks
down into approximately $250.00 (10%) every two (2) months. The I.ihrary will use the remaining
$1.000.00 (40%) for audio tapes or CD's over the calendar year or $250.00 ( 10%) every four (4)
months.
No faxed or e-mail applications will be accepted.
Mail to:
Texas Book Festival Awards
Texas Library Association
3355 Bee Cave Road. Suite 40 I
Austin. Texas 78746-6763
AUTHORIZE THE COUNTY LIBRARY DIRECTOR TO APPLY FOR THE lONE STAR LIBRARIES
GRANT IN THE AMOUNT OF $8,360:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to authorize the
County Library Director to apply for the Lone Star Libraries Grant in the amount of $8,360.00.
Commissioners Gaivan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
,
TEXAS STATE LIBRARY & ARCHIVES COMMISSION
LOAN STAR LIBRARIES GRANT
Grant Type C - Under 520,000
Grant Number: 442-111048
I. CONTRACTING PARTIES
Grantor:
Grantee:
Texas State Library and Archives Commission (TSLAC)
Calhoun County, Calhoun County Public Library
200 W Mahan St
Port Lavaca. Texas 77979
II. TERM OF GRANT
September 1, 2010 to August 31. 2011 (SFY 2011)
III. STATEMENT OF SERVICES TO BE PERFORMED
The Grantee acknowledges that the intent of the grant is to provide funds to maintain, improve, and enhance local library services, and to
provide Texans who are not residents of a particular community access to and services from the many participating public libraries in
Texas. Grant funds must be used to meet TSLAC goals. The Grantee must report infonnation relating to best practices and performance
outcomes. The Grantee will comply during the period of this contract and provide services as outlined within the Plan of Action submitted
by the Grantee (Loan Star Libraries Grant for State FY 11) as approved by the Grantor. The approved Plan of Action becomes part of this
contract by this reference.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
A. The total amounl of the grant shall not exceed: $ 8.360
B. Source of funds: General Revenue, State Fiscal Year 2011
C. Payment for this grant will be funded in full upon delivery to Grantor a legally executed contract. Grantee should receive payment
within 20 working days after the Grantor has received a fully executed contract and Grantee has fulfilled all requirements for
preceding contracts.
D. The Grantee mav not obli2ate or encumber grant funds after August 31, 2011. All obligations and encumbrances must be liauidated
or oaid no later than October 15, 2011.
E. All unexpended grant funds $25.00 and over MUST be returned, in full, to TSLAC along with the Final Financial Status Report
(FSR). See Section VII. B. of this contract for FSR due dates.
F. Interest earned in excess of $100 must be returned to Grantor, per requirements in the State of Texas Uniform Grant Management
Standards (UGMS).
G. The Grantee will add any program income to the funds committed to the grant, using such program income for the purposes and under
the conditions of the grant. The source and amount of the program income must be eXplained in Section 9 of the TSLAC FSR.
H. Per the approved grant application, funds are authorized according to the following budget:
Personnel
Frinl!e Benefits
EauiomenUProoertv
Suoolies
Contractual
Other
Total
$ 4.180
$ 4.180
$ 8.360
V. REQUEST FOR FISCAL AND PROGRAMMATIC CHANGES
The Grantee must request a Budget and/or Program Revision for fiscal and/or programmatic changes as outlined in this Section. Grantee must
submit request for Budget and/or Program Revision electronically via the electronic TSLAC Grant Management System (GMS), located at
httos:l!ms.tsl.state.tx.us/. Under no condition may a Grantee request to exceed the total grant amount. Grantor must receive all change
requests no later than July 31, 2011. Requests received after this date will be considered on a case-by-case basis. Grantee must submit a
Budget and/or Program Revision to Grantor before obligating or expending grant funds under any of the following conditions.
A. Fiscal changes must have an approved Budget Revision under any of the following conditions:
1. Making cumulative transfers among budget cost categories or projects which are expected to exceed ten (10) percent of the total
grant; and/or,
2. Transferring any funds into a budget cost category that currently equals zero ($0); and/or,
3. Changing the items listed in the approved budget categories ifan item's cost or features are substantially different from what the
approved grant application specifies, or from a previously approved fiscal or program revision.
B. Programmatic changes to the approved application (Loan Star Plan of Action) must have an approved Program Revision under the
following conditions:
I. Obtaining the services of a third party to perform activities that are central to the purposes of the grant; and/or,
FY 2011 Loan Star Libraries Grant
1 of 6
Contract C - Under $20.000
2. Changing the scope or objectives of the approved program, regardless of whether there is an associated Budget Revision. A
change in scope is a substantive difference in the approach or method used to reach program objectives.
VI. EQUIPMENT Al'lD PROPERTY REQUIREMENTS
A. If conditions described in Section V. A. I are met, fiscal changes to items listed in the EquipmenuProperty Budget category specified in
Section N. I of this contract require a Budget Revision. This is defined as the cost of the equipment and/or property, including any cost
necessary to put the item into service, such as the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to
make the item usable for the purpose for which it is acquired. Ancillary charges, such as taxes, duty, protective in-transit insurance,
freight, and installation may be included in, or excluded from the expenditure cost in accordance with the Grantee's regular accounting
practices and Generally Accepted Accounting Practices (GAAP).
B. The Grantee will comply with UGMS Part III, Subpart C, Sec. 32 (d)(3) requiring certain items of equipment to be maintained on
inventory if the item's cost is between $500 and $1000.
C. The Grantee agrees to submit the TSLAC Equipment Report electronically via the TSLAC GMS with the Final FSR. no later than
October 31, 2011, for all equipment/property purchased with grant funds during the SFYIO grant year. This list must balance with the
equipment/property purchased under the approved grant application and all subsequently approved Budget and/or Program Revisions.
D. Grantee must furnish a statement to Grantor certifying the governing entity's capitalization level with the approved grant application.
Grantee agrees to maintain records on all equipment/property with an acquisition cost above governing entity's capitalization level.
E. Subject to the obligations and conditions set forth in the UGMS Part III, Subpart C, Sec. 32, title to equipment acquired under a grant
will vest in the Grantee upon acquisition. Grantee must include any equipment/property acquired with grant funds in the required bi-
annual property inventory, and follow the UGMS Part III, Subpart C, Sec. 32 (d) that requires the Grantee to reconcile the
equipment/property records with a physical inventory of the equipment/property every two years. This bi-annual inventory does not
need to be submitted to Grantor, but must be maintained by the Grantee and will be subject to review by Grantor. When property is
vested in the Grantee, Grantee will dispose of equipment/property in accordance with the UGMS Part III. Subpart C, Sec. 32 (e).
When the Grantee has been given Federally or state-owned equipment/property, Grantee will follow the UGMS Part 111, Subpart C,
Sec. 32 (I).
VII. REPORTING REQUIREMENTS
The State Legislature has charged Grantor with submitting performance measurement reports that specify the level of services provided
by its programs and services. In accepting the grant funds, the Grantee acknowledges responsibility for performing certain services on
behalf of Grantor, as outlined in the approved Plan of Action. Therefore, the Grantee is responsible for submitting periodic reports that
reflect the Grantee's level of performance on these services to Grantor. To comply with these requirements, the Grantee agrees to submit
reports that are timely, accurate, auditable, and consistent with definitions.
A. The Grantee agrees to submit the Loan Star Libraries Performance Report electronically on the TSLAC GMS to Grantor no later than
the due dates listed in the following schedule. if library materials ordered with grant funds are received by Grantee after the end of the
grant year, a revised final Loan Star Libraries Performance Report may be required covering receipt of those materials. This revised
final performance report will be due no later than October 31, 2011.
Note: Grantee must contact the Loan Star Libraries Grant Coordinator listed in Section X of this contract in order to submit a
revised performance report.
ReDortine: Period Due Date
September 1.2010 - February 28, 2011 March 7. 2011
March 1. 2011 - August 31, 2011 September 5, 2011
B. The Grantee agrees to submit electronically the TSLAC Financial Status Report Form (FSR), located on the TSLAC GMS, for the grant
funded under this contract no later than the due dates listed in the foHowing schedule. Grantee should submit a Final FSR once all grant
funds have been expended and all program requirements are accomplished. Grantee should mark the last required FSR as "Final" and not
submit any subsequent FSR forms.
Reoortine: Period Due Date
September 1,2010 - February 28. 2011 March 31, 2011
March 1.2011 - August 31, 2011 September 30, 2011
If necessary, a revised Final FSR must be submitted no later than October 31, 2011.
Note: Grantee must contact tbe Grants Accountant listed in Section X of this contract in order to submit a revised FSR.
C. The Grantee will send the Grantor a copy of all management letters issued by an auditor with the reporting package. As specified in
UGMS Part N, Subpart B, Sec. 235(c), the audit shall be completed and submitted within the earlier of 30 days after receipt of the
auditor's report(s), or nine months after the end of the audit period, unless a longer period is agreed to in advance by the state agency
that provided the funding or a different period is specified in a program-specific audit guide. The audit's Schedule of Expenditures of
Federal and State Awards must list the amount ofTSLAC awards expended for each award year separately.
VIII. GENERAL TERMS AND CONDITIONS
A. The Grantee will comply with the Loan Star Library Grant Program Guidelines for SFY 2011.
B. The Grantee will comply with the Title 13, Part 1, Chapter 2, Subchapter C, Division 8, Rules 2.810 - 2.815 regarding the Loan
Star Grant Program and Title 13, Part I, Chapter 2, Subchapter C, Division 1, Rules 2.110 - 2.119 regarding General Grant
FY 2011 Loan Star Libraries Grant
2 of 6
Contract C - Under $20,000
Guidelines. Loan Star Libraries Administrative Rule 2.815 (c) states, "If a library has certified that it provides service to non~
residents without charge or it has elected to participate in the TexShare card program, the library must maintain these services for
the duration of the contract that it received." This means the library shall provide the same library services and may impose the
same restrictions on non-resident customers as it does for those customers who live locally. Texas Government Code, Section
441.138(c), states, "State aid to a free tax-supported public library is a supplement to and not a replacement of local support."
C. The Grantee will comply with the following parts of the Governor's Office of Budget and Planning, UGMS revised June 2004,
located at: "Un ://fwvemor.sfafe. tx.lIs/fi les/stafe-f!mnts/UG MS062004. doc.
Part I. Cost Principles for State and Local Governments and Other Affected Entities (Adapted from OMS Circular A.87).
Part II. State Uniform Administrative Requirements for Grants and Cooperative Agreements (Adapted from OMS Circulars A.
102 and A-122).
Part Ill. State of Texas Single Audit Circular (Adapted from OMS Circular A-133).
D. All publicity relating to the grant award must include acknowledgement of the Texas State Library and Archives Commission
whenever possible and practical. Publicity includes, but is not limited to press releases, media events, public events, displays in the
benefiting library, announcements on the Grantee's website, and materials distributed through the grant project. The Grantee will
provide Grantor with one set of all public relations materials produced under this grant with the Final Performance Report.
E. Grantee understands that acceptance of funds under this contract acts as acceptance of the authority of the Texas State Auditor's
Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Grantee further agrees to
cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing
access to any information the state auditor considers relevant to the investigation or audit. Grantee will ensure that this clause
concerning the authority to audit funds received indirectly by Sub-grantees through Grantee, and the requirement to cooperate, is
included in any sub-grant awarded.
F. The Grantee agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other records
relating to this grant award for a minimum of three years after tbe end date of this contract.
IX. ENFORCEMENT
A. Remedies for noncomoliance. If a Grantee or Sub-grantee materially fails to comply with any term of an award, whether stated in a
state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, Grantor may take one or
more of the following actions, or impose other sanctions, as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the Grantee or Sub-grantee, or more severe
enforcement action by Grantor;
2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in
compliance;
3. Wholly or partly suspend or terminate the current award for the Grantee's or Sub-grantee's program;
4. Withhold further awards for the program; or
5. Take other remedies that may be legally available.
B. Hearings. anneals. In taking an enforcement action, Grantor will provide the Grantee or Sub-grantee an opportunity for such
hearing, appeal, or other administrative proceeding to which the Grantee or Sub-grantee is entitled under any statute or regulation
applicable to the action involved.
C. Effects of susoension and termination. Costs of Grantee or Sub-grantee resulting from obligations incurred by the Grantee or Sub-
grantee during a suspension or after termination of an award are not allowable unless Grantor expressly authorizes them in the
notice of suspension or termination, or subsequently. Other Grantee or Sub-grantee costs during suspension or after termination
which are necessary, and not reasonably avoidable, are allowable if:
1. The costs resulting from obligations which were properly incurred by the Grantee or Sub-grantee before the effective date of
suspension or termination are not in anticipation of it and, in the case of a termination, are non-cancelable; and,
2. The costs would be allowable if the award were not suspended, or expired normally at the end of the funding period in which
the termination takes effect.
D. Relationshio to Debarment and Susoension. The enforcement remedies identified in this section, including suspension and
termination, do not preclude Grantee or Sub-grantee from being subject to "Debarment and Suspension" under Executive Order
12549 (see UGMS Part III, Subpart C. Sec. 35) and state law.
X. CONTACTS AT TSLAC
Questions or concerns about orogrammatic issues. budget and/or program revisions and performance reports should be directed to this
grant's Program Manager:
Loan Star Libraries Grant Coordinator
Phone: 512-463-5475
Fax: 512-463.8800
E-mail: wclark@tsl.state.tx.us
Questions or concerns about financial issues should be directed to:
Manager, Accounting and Grants Department
Phone: 512-463-6626
Fax: 512-475-0185
E-mail: mmartinuvtsl.state.tx.us
FY 2011 Loan Star Libraries Grant
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Contract C - Under $20,000
.'
Questions or documentation relating to required Financial Status Reoorts and Eauipment Reoorts should be directed to:
Grants Accountant
Phone: 512-463-5472
Fax: 512-475-0185
E-mail: i!rants.accountini!@tsl.state.tx.us
Payments from Grantee to Grantor, such as those for excess advanced funds or for interest earned on advanced funds, should be mailed
with a revised FSR. an explanation of the purpose of the payment, and the grant number. This infonnation shall be directed to:
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin, TX 78711-2516
Xl. APPLICABLE AND GOVERNING LA W
A. The laws of the State of Texas shall govern this grant. All duties of either party shall be legally perfonnable in Texas. The
applicable law for any legal disputes arising out of this contract shall be the law of (and all actions hereunder shall be brought in)
the State of Texas, and the forum and venue for such disputes shall be Travis County, District Court.
S. This grant is subject to availability of funds.
XlI. GRANT CERTIFICATIONS
A. Grantor certifies that: (1) The services specified in the approved grant application and this contract are necessary and essential for
activities that are properly within the statutory functions and programs of the affected organizations; (2) The services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied upder contract
given to the iowest bidder; and, (3) The grant complies with Texas Government Code * 441.006, Title 13, Part 1. Chapter 2,
Subchapter C, Division 8, Rules 2.810 - 2.815 regarding the Loan Star Grant Program and Title 13. Part I, Chapter 2, Subchapter
C, Division 1, Rules 2.110 - 2.119 regarding General Grant Guidelines, Texas Government Code * 441.135 Grants (Systems Act),
P,l. 104-208, and UGMS.
8. The Grantee affirms that it has not given. offered to give, nor intends to give at any time hereafter. any economic opportunity,
future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this contract.
The Grantee further affirms that its employees or agents shall neither solicit nor accept gratuities. favors or anything of monetary
value from contractors, potential contractors, or parties to any sub-agreements.
C. The Grantee certifies all applicable activities related to this grant will comply with the Copyright Law of the United States (Title 17,
U.S. Code).
D. Per UGMS Part III. Subpart C. Sec. 35 Grantee certifies by this contract that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this program by any Federal
department or agency, as required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR
Part 85, Section 85.510, Participant's responsibilities, 2 CFR Part 180 Subchapter C. 180.335. Where the grantee is unable to certify
to any of the statements in this certification, the grantee shall attach an explanation to this contract.
E. State law requires a number of assurances from applicants for state-appropriated funds. (UGMS Part III, Subpart B, Sec. 14 - State
Assurances):
(1.) A sub-grantee must comply with Texas Government Code. Chapter 573, Vernon's 1994, by ensuring that no officer,
employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confinn the
employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of
the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall
not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such other
period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member
related to such person in the prohibited degree.
(2.) A sub-grantee must insure that all information collected, assembled or maintained by the applicant relative to a project will
be available to the public during nonnal business hours in compliance with Texas Government Code, Chapter 552, Vernon's
1994. unless otherwise expressly prohibited by law.
(3.) A sub-grantee must comply with Texas Government Code, Chapter 551, Vernon's 1994. which requires all regular, special
or called meeting of governmental bodies to be open to the public, except as otherwise provided by law or specifically
permitted in the Texas Constitution.
(4.) A sub-grantee must comply with the Texas Family Code. Section 261.101 that requires reponing of all suspected cases of
child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services.
Sub-grantees shall also ensure that all program personnel are properly trained and aware of this requirement.
(5.) Sub-grantees will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national
origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.c. ** 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 V.S.C. *
794), which prohibits discrimination on the basis of handicaps and the Americans With Disabilities Act of 1990; (d) the Age
Discrimination Act of 1974, as amended (42 U.S.c. ** 6101-6107), which prohibits discrimination on the basis of age; (e)
FY 2011 Loan Star libraries Grant
4 of 6
Contract C - Under $20,000
.
the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) ** 523 and 527
of the Public Health Service Act of 1912 (42 U.S.C. 290 dd.3 and 290 ee-3). as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VlII of the Civil Rights Act of 1968 (42 U.S.c. * 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions
in the specific statute(s) under which application for Federal assistance is being made; and G) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
(6.) Sub-grantees will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. * * 276a to 276a-7), the
Copeland Act (40 U.S.c. Ii Ii 276c and 18 U.S.c. Ii Ii 874), and the Contract Work Hours and Safety Standards Act (40
U.S.C. * Ii 327-333), regarding labor standards for Federally assisted construction sub.agreements.
(7.) Sub-grantees will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act
and the Intergovernmental Personnel Act of 1970, as applicable.
(8.) SuhMgrantees will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties). and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.c. 469a-1 et seq.).
(9.) Sub.grantees will comply with Public Law 103-277, also known as the Pro-Children Act of 1994 (Act). which prohibits
smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act.
(10.) SubMgrantees will comply with all Federal tax laws and are solely responsible for filing all required state and Federal tax
forms.
(11.) Sub-grantees will comply with all applicable requirements of all other Federal and state laws, executive orders, regulations
and policies governing this program.
(12.) Sub-grantees must adopt and implement applicable provisions of the model HlY/AIDS work place guidelines of the Texas
Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, et seq.
FY 2011 Loan Star Libraries Grant
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Contract C - Under $20.000
SIGNATURES
GRANTOR
Texas State Library and Archives Commission
Edward Seidenberg, Assistant State librarian
Dat~
.~
Vincent Houston, Chief Fiscal Officer
12/25/2010
Date
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Oeber Littrell, Library Development Director
12/25/2010
Date
C /p,!...
--WV1~
Wendy Clark, Program Manager
12/25/2010
Date
FY 2011 Loan Star Libraries Grant
6 of 6
GRANTEE
Calhoun County, Calhoun County Public Library
Michael J. Pfeifer
Typewritten or Printed Name
Calhoun County Judge
Title
January 27. 2011
Date
Contract C - Under $20,000
ACCEPT THE FOllOWING DONATIONS TO THE CALHOUN COUNTY LIBRARY:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept the
following donations to the Calhoun County Library. Commissioners Gaivan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, 1Cxas77979
The following materials have been donated to the Calhoun County Public
Library System during the months of Nov 2010 - Dec 2010
Books
640 Books
7 Books
13 Books
5 Books
7 Books
3 Books
2 Books
1 Book
2 Books
3 Books
1 Book
1 Book
1 Book
2 Books
7 Books
3 Books
6 Books
1 Book
1 Book
3 Books
2 Books
1 Book
1 Book
1 Book
2 Books
12 Books
3 Books
3 Books
6 Books
4 Books
7 Books
28 Books
1 Book
4 Books
Donor
Unknown
Jennifer Wright
David Kinchen
Lianne Ryan
Kim Griffith
Kari Eikehaug
Helga Loudenslaughter
Dolores Miller
Gene Wogomon
Kathleen Hoelscher
Krystal L. Salinas
Lynn Obenhaus
Margaret Allen
Carol Smith
Elise McFarland
Landon Smith
James Shotwell
Mitzi Payne
Kay Kinsel
Lauren Howell
Ann Sikes
Susan Roberts
Jacqueline Herrera
Susie Cardenas
Margaret Hilscher
Dudley Segrest
Gene Wogomon
Mary Willoughby
Margaret Torpey
Caroline Sanchez
Mr. Rhodes
Karen Vicknair
Gabriel Rodriguez
Dan Heard
"
1 Book
2 Books
15 Books
41 Books
,
Lilly Houser
Dolores G. Parker
Heffernan Family
Mary Pina
Paperbacks
1048 Paperbacks
58 Paperbacks
11 Paperbacks
40 Paperbacks
13 Paperbacks
1 Paperback
2 Paperbacks
4 Paperbacks
13 Paperbacks
2 Paperbacks
35 Paperbacks
6 Paperbacks
4 Paperbacks
83 Paperbacks
1 Paperback
3 Paperbacks
6 Paperbacks
5 Paperbacks
8 Paperbacks
1 Paperback
2 Paperbacks
29 Paperbacks
9 Paperbacks
1 Paperback
18 Paperbacks
11 Paperbacks
10 Paperbacks
1 Paperback
Unknown
Kim Griffith
Jennifer Wright
Lianne Ryan
Kari Eikehaug
Karolyn Kinsel-Esneault
Rob Babcock
Donna Pick
Sabrina Alexander
James Shotwell
Margaret Hilscher
Kay Kinsil
Lauren Howell
Ann Sikes
Jacqueline Herrera
Nina Copeland
Susie Cardenes
Mary Willoughby
Margaret Torpey
Carol Smith
Caroline Sanchez
Mr. Rhodes
Doris Wyman
Gabriel Rodriguez
Dolores G. Parker
Heffernan Family
Delores Miller
Susan Roberts
Audios
21 Audio Books
1 Audio Book
11 Audio Books
9 Audio Books
2 Audio Books
4 Audio Books
Unknown
Helga Loudenslaughter
Emmalou Marek
Carol Smith
Robert Martinez
Michael Cox
Music CD's
CD-ROM
1 CD-ROM
1 CD-ROM
Unknown
Jennifer Wright
Videos
54 VHS's
73 VHS's
Unknown
Sylvia Balderas
DVDS
2 DVD's
8 DVD's
2 DVD's
1DVD
1DVD
Unknown
Betsey Lee
Frances J. Millard
GBRA
Donna Boyd
Maqazines
978 Magazines
170 Magazines
13 Magazines
9 Magazines
18 Magazines
154 Magazines
15 Magazines
317 Magazines
105 Magazines
Unknown
Margaret Hilscher
Matt March
Lauren Howell
Jim Trigg
Paul Guzman
Margaret Torpey
Delores Schneider
Mary Pina
Others
4 3-Ring Binders
1 Computer CPU
1 Keyboard
1 Monitor
1 Mouse
1 Stainless Steel Book Drop
Unknown
1s1 Baptist Church
1 sl Baptist Church
1 sl Baptist Church
1 st Baptist Church
Ellis Memorial Library
DECLARE CERTAIN ITEMS OF PROPERTY IN THE CALHOUN COUNTY LIBRARY AS
SURPLUS/SALVAGE:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to declare certain
items of property in the Calhoun County Library as surplus/salvage, Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
Nov 2010 - Dee 2010
I would like the following items to be declared Surplus
1177 BOOKS
1144 PAPERBACKS
40 AUDIO BOOKS
MUSIC CD'S
2 CD-ROM'S
285 VIDEOS
10DVD'S
1448 MAGAZINES
OTHERS
4 3-Ring Binders
Computer/Monitor/Keyboard/Mouse/Printer
Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
Nov 2010 - Dee 2010
I would like the following items to be declared Salvage
59 BOOKS
82 PAPERBACKS
5 AUDIO BOOKS
1 MUSIC CD'S
2 CD-RaM'S
43 VIDEOS
4 DVD'S
330 MAGAZINES
OTHERS
2 CASSETTES
CORRECTION ORDER TO VACATE AND ABANDON PORTIONS OF MARIE STREET (AKA
PELICAN POINT) AND WILKINS DRIVE ADJACENT TO lOT 1, BLOCK 94 AND lOT 14, BLOCK
106, BAYSIDE BEACH UNIT 2, CALHOUN COUNTY, TEXAS. PREVIOUS ORDER SIGNED ON
DECEMBER 9, 2010 LISTED AN INCORRECT STREET. THE ORDER ONLY WAS INCORRECT:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Correction Order to Vacate and Abandon Portions of Marie Street (AKA Pelican Point) and Wilkins Drive
Adjacent to Lot 1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2, Calhoun County, Texas.
Previous Order signed on December 9, 2010 listed an incorrect Street, the Order only was incorrect.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
VACATE AND ABANDON PORTIONS OF MARIE STREET (A.KA PELICAN POINT)
AND WILKINS DRIVE ADJACENT TO LOT 1, BLOCK 94 AND LOT 14, BLOCK 106,
BAYSIDE BEACH UNIT 2, CALHOUN COUNTY, TEXAS.
A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to
Vacate and Abandon portions of Marie Street (a.k.a. Pelican Point) and Wilkins Drive
adjacent to Lot 1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2, Calhoun County,
Texas as shown on the following Order with exhibits attached.
Commissioners Galvan, Lvssv, Fritsch, Finster and Judqe Pfeiffer
all voted in favor.
Commissioners None
voted not in favor.
CORRECTION ORDER DECLARING CLOSURE OF PORTIONS OF MARIE STREET
(AKA. PELICAN POINT) AND WILKINS DRIVE ADJACENT TO LOT 1, BLOCK 94
AND LOT 14, BLOCK 106, BAYSIDE BEACH UNIT 2, CALHOUN COUNTY, TEXAS.
WHEREAS, on the 9th day of December, 2010 the Commissioner's Court of
Calhoun County, Texas considered the request of John W. Hildebrand and Roberta B.
(Bobbie) Scott, being property owners in Precinct 1 of Calhoun County, Texas, to abandon
and vacate portions of Marie Street (a.k.a. Pelican Point) and Wilkins Drive adjacent to Lot
1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2, Calhoun County, Texas, more
fully hereinafter described and as shown on Exhibit "A" which is attached to this order and
incorporated by reference.
WHEREAS, Texas Transportation Code 251.051 vests in the Commissioner's Court
the authority to abandon or vacate a portion of the Public Road; and
WHEREAS, the Commissioners have not previously classified the subject road as
either a first class or second class road; and
WHEREAS, the Commissioner's actions to abandon or vacate the road has been
posted at the Courthouse door of Calhoun County, Texas and at other places in the vicinity
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of the affected route, being at the Magnolia Beach Volunteer Fire Department, the Port
Lavaca Post Office and at a location near the roadway to be abandoned and vacated, for
at least twenty (20) days before the date the application was made to the Court; and
WHEREAS, the Commissioners have voted unanimously to abandon and vacate
the portion of the road described on the attached Exhibit "A"; and
WHEREAS, all requirements of Texas Transportation Code 251.051 and 251.052
have been complied with in declaring said road to be abandoned and vacated.
NOW, THEREFORE, ON MOTION DULY MADE BY Commissioner Galvan and
SECONDED by Commissioner Finster, and upon said Motion having been approved by
the Commissioner's Court in a properly posted public meeting;
IT IS ORDERED AND DECREED, that Calhoun County does hereby CLOSE,
ABANDON AND VACATE those portions of Marie Street (a.k.a. Pelican Point) and Wilkins
Drive adjacent to Lot 1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2 described
on the attached Exhibit "A".
IT IS FURTHER ORDERED AND DECREED that on the date this Order is signed,
title to the portions of Marie Street (a.k.a. Pelican Point) and Wilkins Drive adjacent to Lot
1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2 closed by this Order is vested
in John W. Hildebrand and Roberta B. (Bobbie) Scott, the owners of the properties that
abut the east, west and south sides of the closed roads, pursuant to Texas Transportation
Code 251.058(b).
IT IS FURTHER ORDERED AND DECREED that a copy of this Order be filed in the
Official Records of Calhoun County, Texas and duly filed copy of this Order shall serve as
the official instrument of conveyance of the closed portions of Marie Street (a.k.a. Pelican
Point) and Wilkins Drive adjacent to Lot 1, Block 94 and Lot 14, Block 106, Bayside Beach
Unit 2, Calhoun County, Texas from CALHOUN COUNTY to the respective owners of the
abutting property as set forth hereinabove, pursuant to Texas Transportation Code
251.058(b).
This Correction Order is executed in lieu of and substitution for that certain Order
declaring closure of portions of Marie street (a.k.a. Pelican Point) and Wilkins drive
adjacent to Lot 1, Block 94 and Lot 14, Block 106, Bayside Beach Unit 2, Calhoun County,
Texas, herein dated December 9,2010, Instrument # 123751, recorded in the Official
Public Records, Calhoun County, Texas, wherein by error or mistake, Wilson Drive was
substituted for Wilkins Drive in the original Order dated December 9, 2010, and this
Correction Order is executed by the Honorable Michael J. Pfeifer, Calhoun County Judge
to correct that mistake, is effective on :JiA.....'1 J 7
confirms the former Order.
, 2011, and in all other respects
SIGNED THIS 27 day of ]"4I\.kO-1_, 2011.
CALHOUN COUNTY TEXAS
A L J. PFEIFER,
JUDGE
ATTESTED TO BY:
ANITA FRICKE
CALHOUN COUNTY CLERK
By: tl~' }
Deputy Cle
After Recording Return:
Ty Zeller
Attorney At Law
PO Box 791
Port Lavaca, TX 77979
STATE OF TEXAS }
COUNTY OF CALHOUN }
FIELDNOTE DESCRIPTION
TRACT1A
0.071 ACRE
All of that certain tract or parcel containing 0.071 acre situated in the Juan Cano Survey,
Abstract No.5 of Calhoun County, Texas and being a portion of Marie Street (a.k.a.
Pelican Point) as shown on the plat of Bayside Beach Unit Two recorded in Volume Z,
Page 62 of the Plat Records of Calhoun County, Texas. This 0.071 acre is more
particularly described by metes and bounds as follows:
BEGINNING at a 5/8 inch iron rod with plastic cap set in the West line of Marie Street
(a.k.a. Pelican Point) and at the Northeast corner of Lot 1, Block 94 of the above
referenced Subdivision for the Northwest corner of this 0.071 acre being described;
THENCE along a curve to the left, with a Radius of 391.97 feet and Delta of 030 40' 01"
and a Long Chord of South 740 23' 39" East a distance of 25.08 feet to a 5/8 inch iron rod
with plastic cap set in the center of Marie Street (a.k.a. Pelican Point) for the Northwest
corner of another 0.071 acre tract designated as Tract 2A also surveyed on this day and
for the Northeast corner of this 0.071 acre being described;
THENCE South 10059' 44" West, with the center of Marie Street (a.k.a. Pelican Point) and
the West line of the said Tract 2A, a distance of 123.52 feet to a 5/8 inch iron rod with
plastic cap set at the intersection with the North line of Wilkins Drive for the Southwest
corner of the said Tract 2A and for the Northeast corner of a 0.087 acre tract acre tract
designated as Tract 1 B also surveyed on this day and for the Northwest corner of a 0.108
acre tract designated as Tract 2B also surveyed on this day and for the Southeast corner
of this 0.071 acre being described;
THENCE with the North line of Wilkins Drive, along a curve to the right with a Radius of
458.50 feet and Delta of 030 07' 54" and a Long Chord of North 750 06' 46" West a
distance of 25.06 feet to a 5/8 inch iron rod with plastic cap set at the Southeast corner of
the said Lot 1 for the Southwest corner of this 0.071 acre being described;
THENCE North 100 59' 44" East. with the East line of Lot 1 and the West line of Marie
Street (a.k.a. Pelican Point), a distance of 123.84 feet to the PLACE OF BEGINNING,
containing within these metes and bounds 0.071 acre.
This fieldnote description and a plat were prepared from a survey made on the ground
under my direction in September 2010.
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)(3'& W}:NGINEERS, INC. ;:<~;~'=~c,c'~"~-q
Henry 'A. Danysh ,',"". ':'."'0:'
Registered Professional - -
Land Surveyor, No. 5088 ' ._
5774-001.TRACT1A,doc
FIELDNOTE DESCRIPTION
TRACT1B
0.087 ACRE
STATE OF TEXAS }
COUNTY OF CALHOUN }
All of that certain tract or parcel containing 0.087 acre situated in the Juan Cano Survey,
Abstract NO.5 of Calhoun County, Texas and being a portion of Wilkins Drive as shown on
the plat of Bayside Beach Unit Two recorded in Volume Z, Page 62 of the Plat Records of
Calhoun County, Texas. This 0.087 acre is more particularly described by metes and bounds
as follows: I
BEGINNING at an existing 1/2 inch iron rod located in the North line of Wilkin~ Drive and at
the Southwest corner of Lot 1 in Block 94 of the above referenced subdivision and at the
Southeast corner of Lot 2 of the above referenced subdivision for the Northwestlcorner of this
0.087 acre being described; i
THENCE with the North line of Wilkins Drive along a curve to the left, with a Ra ius of 458.50
feet and Delta of 090 27' 16" and a Long Chord of South 710 57' 05" East a dist nce of 75.57
feet to a 5/8 inch iron rod with plastic cap set at the intersection of with the c nter of Marie
Street (a.k.a. Pelican Point) for the Southeast corner of a 0.071 acre tract esignated as
Tract 1A also surveyed on this day and for the Southwest corner of another 0.~71 acre tract
designated as Tract 2A also surveyed on this day and for the Northwest cornrr of a 0.108
acre tract designated as Tract 2B also surveyed on this day and for the Northeast corner of
this 0.087 acre being described; I
THENCE South 100 59' 44" West, crossing Wilkins Drive with the Southerly Prqjection of the
center of Marie Street (a.k.a. Pelican Point) and with the West line of the sail:l Tract 2B, a
distance of 50.04 feet to a 5/8 inch iron rod with plastic cap set in the South li~e of the said
Wilkins Drive for the Southwest corner of the said Tract 2B and for the Southeast corner of
this 0.087 acre being described;
i
THENCE with the South line of Wilkins Drive, along a curve to the right wit~ a Radius of
508.50 feet and Delta of 030 30' 39" and a Long Chord of North 720 39' 07" W~st a distance
of 75.46 feet to a 5/8 inch iron rod with plastic cap set for the Southwest corne~ of this 0.087
acre being described;
I
THENCE North 100 59' 44" East, crossing Wilkins Drive, a distance of 50.97 feet to the
PLACE OF BEGINNING, containing within these metes and bounds 0.087 acre)
I
I
This field note description and a plat were prepared from a survey made on the wound under
my direction in September 201 O. ~_
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Henry A. Danysh
Registered Professional
Land Surveyor, No_ 5088
5774-001 -TRACT 1 B doc
.~
FIELDNOTE DESCRIPTION
TRACT2A
0.071 ACRE
STATE OF TEXAS }
COUNTY OF CALHOUN }
All of that certain tract or parcel containing 0.071 acre situated in the Juan Cano Survey,
Abstract NO.5 of Calhoun County, Texas and being a portion of Marie Street (a.k.a.
Pelican Point) as shown on the plat of Bayside Beach Unit Two recorded in Volume Z,
Page 62 of the Plat Records of Calhoun County, Texas. This 0.071 acre is more
particularly described by metes and bounds as follows:
BEGINNING at a 5/8 inch iron rod with plastic cap set in the East line of Marie Street
(a.k.a. Pelican Point) and at the Northeast corner of Lot 14, Block 106 of the above
referenced Subdivision for the Northeast corner of this 0.071 acre being described;
THENCE South 10059' 44"' West, with the East line of Marie Street (a.k.a. Pelican Point)
and the West line of Lot 14, a distance of 123.44 feet to a 5/8 inch iron rod with plastic cap
set in the North line of a 0.108 acre tract designated as Tract 2B also surveyed on this day
and in the North line of Wilkins Drive and at the Southwest corner of Lot 14 for the
Southeast corner of this 0.071 acre being described;
THENCE with the North line of Wilkins Drive along a curve to the right with a Radius of
458.50 feet and Delta of 030 07' 29"' and a Long Chord of North 780 14' 27" West a
distance of 25.00 feet to a 5/8 inch iron rod with plastic cap set for the Southeast corner of
another 0.071 acre tract designated as Tract 1A also surveyed on this day and for the
Northwest corner of the said Tract 2B and for the Northeast corner of a 0.087 acre tract
designated as Tract 1 B also surveyed on this day and for the Southwest corner of this
0.071 acre being described;
THENCE North 10059' 44"' East, with the center of Marie Street (a.k.a. Pelican Point) and
the East line of the said Tract 1A, a distance of 123.52 feet to a 5/8 inch iron rod with
plastic cap set for in the center of Marie Street (a.k.a. Pelican Point) and for the Northeast
corner of the said Tract 1A for the Northwest corner of this 0.071 acre being described;
THENCE along a curve to the left with a Radius of 391.97 feet and Delta of 030 39' 20"'
and a Long Chord of South 820 03' 19"' East a distance of 25.00 feet to the PLACE OF
BEGINNING, containing within these metes and bounds 0.071 acre.
This fieldnote description and a plat were prepared from a survey made on the ground
under my direction in September 2010.
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tG & WENGINEERS, INC.
Henry A. Danysh
Registered Professional
Land Surveyor, No. 5088
-..,.
5774-001-TRACT2A.doc
FIELDNOTE DESCRIPTION
TRACT2B
0.108 ACRE
STATE OF TEXAS }
COUNTY OF CALHOUN }
All of that certain tract or parcel containing 0.108 acre situated in the Juan Cano Survey,
Abstract NO.5 of Calhoun County, Texas and being a portion of Wilkins Drive as shown on plat
of Bayside Beach Unit Two recorded in Volume Z, Page 62 of the Plat Records of Calhoun
County, Texas. This 0.108 acre is more particularly described by metes and bounds as follows:
BEGINNING at a 5/8 inch iron rod with plastic cap set in the North line of Wilkins Drive and at
the Southeast corner of Lot 14 in Block 106 of the above referenced Subdivision and at the
Southwest corner of Lot 13 of Block 106 of the above referenced subdivision and at the
Northwest corner of a 0.871 acre portion of Wilkins Drive previously abandoned by the Calhoun
County Commissioners Court on April 24, 2003 and recorded in Volume 339, Page 295 (File
No. 00079889 for the Northwest corner of this 0.108 acre being described;
THENCE South 100 59' 44" West, crossing the said Wilkins Drive with the West line of the said
0.871 acre tract, a distance of 50.36 feet to a 5/8 inch iron rod with plastic cap set in the South
line of the said Wilkins Drive at the Southwest corner of the said 0.871 acre tract for the
Southeast corner of this 0.108 acre being described;
THENCE with the South line of Wilkins Drive, along a curve to the right with a Radius of 508.50
feet and Delta of 100 39' 06" and a Long Chord of North 820 14' 00" West a distance of 94.40
feet to a 5/8 inch iron rod with plastic cap set for the Southeast corner of a 0.087 acre tract
designated as Tract 1 B also surveyed on this day and for the Southwest corner of this 0.108
acre being described;
THENCE North 10059' 44" East, crossing the said Wilkins Drive with the Southerly projection of
the center of Marie Street (a.k.a. Pelican Point) and with the East line of the said Tract 1 B, a
distance of 50.04 feet to a 5/8 inch iron rod with plastic cap set in the North line of Wilkins Drive
for the Northeast corner of the said Tract 1 B and for the Southeast corner of a 0.071 acre tract
designated as Tract 1A also surveyed on this day and for the Southwest corner of another 0.071
acre tract designated as Tract 2A also surveyed on this day and for the Northwest corner of this
0.108 acre being described;
THENCE with the South line of the said Tract 2A and the South line of Lot 14, along a curve to
the left with a Radius of 458.50 feet and Delta of 110 35' 42" and a Long Chord of South 820 28'
34" East a distance of 92.63 feet to the PLACE OF BEGINNING, containing within these metes
and bounds 0.108 acre.
This field note description and a plat were prepared from a survey made on the ground under my
direc)ion in S.:,ptemb<;r 2010.
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kG & W):NGINEERS, INC.
HenryA Danysh
Registered Professional Land Surveyor, No. 5088
5774-001-TRACT2Rdoc
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TRACT 18
0.087 ACRE
NOTE; BEARING SHO'lllN HEREON ARE BASm ON
EXISTING lolONUIolENTAT1ON LOCATED ON l1-IE
ca.lUON UNE ~ LOT t) 8c lOT 7 IN 8lOQ( !U
(BASE BEARING: Nl0~9'<<'E)
(i) CURY!: DATA
DEl TA- 03'-40'01-
RADIUs... 391.97'
LONG CH.= 57473'39"E
2S.OS'
(5) CURY!: DATA
DELTA 03"39'20"
RADIUS- 391.97"
LONG CH.-= S82"03"9"E
25.00'
""
.
"".
."" ""
'" 0
lOci
0"'
c;;
C2l CURY!: DATA
DELTA- 03'0754"
RADIUs... 458.50'
lONG CH.- H75"06".046"W
25.06'
(s) CURY!: DATA
DB.. T A= 03"0729"
RADIUS- 458.50'
lONG CH.- N7s,,,,'2rw
25.00'
SURVEY PLAT SHOWING
TRACT 1 A 0.071 ACRE
TRACT 18 0.087 ACRE
TRACT 2A 0.071 ACRE
TRACT 28 0.108 ACRE
8EING A PART OF MARIE STREET
(aka PEUCAN POINT)
AND WiLKINS DRIVE IN
8A YSIDE 8EACH UNIT TWO
VOLUME Z. PAGE 62 OF THE
CALHOUN CO. PLAT RECORDS
JUAN CANO SURVEY. A8STRACT NO. 5
CALHOUN COUNTY TEXAS
G & W ENGINEERS, INC.
. ENGINEERING . SURVEYlNG . ARCHITECTURE . PLANNING
LOT 14
BLOCK
106
LOT
13
(2)
TRACT 28
0.108 ACRE
@
(J) CURY!: DATA
DELTA= 09"2716"
RADIUS- 458.50'
lONG CH.- 571"57D5"E
75.57
(7) CURY!: DATA
DELTA- 11"35'42"
RADIUS- 458.50'
lONG CH.- 582"28'34"E
92.63'
o
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P.D.C.
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;...'"?DRIVE
~~.::::::::::::::::::::::::::::::::::::
U):-:::'" ... .....::::...
........--.........
........-......... .
...............
(4) CURY!: DATA
DELTA 03"30'39'
RADIUS- 508.50'
lONG CH.- N72"J9'orW
75.46'
(s) CURY!: DATA
DELTA- 1<r39'D6"
RADIUS=- 508.50'
LONG Oi.- N82,.'OO.W
9-4.400
LEGEND
~~CN~~IRON ROO
~t1Mrc:.ON ROO WITH
WATAGOROA roJNTY DEED RECORDS
WATAGOROA COUNTY OFFlQAL R[caIDS
POINT ao BEClNNINC
POINT ao CQt.tWENClNG
Pl.A T OM DEED CAlL
THIS PORTION OF WI~NS DRIVE. WAS PREVIOUS!.. Y
AaAN~ED BY CALHWH COUNTY COWWlSSlONERS
COURT. 4/24/03 f1LE NO. 00019889 V JJ9. P 29~
I. HENRY A. O......Y9-i. REGlSTIRED PROf'ESSlONAL LAND
SURVEYOR. DO HEREBY CERTIFY THAT THE PLAT SHO....... HEREON
AND FlEl.DNOTE OE~IPnONS PREPAAED REPRESENTS THE
RESULT ~ A SURVEY I.lAOE ON THE GROUNO.-t:lNOER t,lY
OlREC1)ON IN SEPTDolBER 2010; ..,...-.
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~~~SSlONAl
lAND SUR~ NO. 5088
!05 W. UV( OAK ST. PORT LAVACA. TEXAS 77979 (361) 552-4509
801 7th ST.. SUITE 260 BAY CITY. TEXAS 77414 (979) 323-7100
RAVIN BY: RECc..I"D BY: DATE: SCAlL:
J.H.Q. H.A.Q. SEPT. 23, 2010 ,. - 30'
NO.:
W;NG NO.;
5774 001
5774-001
l/cd/i'llll 18:55 AM
This Docul,nt has b"n r,c,i..d by this Offic, for
R,cording into th, Ufficial Public R,cords. W, do
h,reby s',ar that ., do not discrilinat, du, to
Race, Creed, Color, Sex or National Origin.
Filed for R,cord in:
Calhoun County
Honorabl, Ani ta Frick,
County Cl,rk
Inslr.: 124268
Ships: 18 Pag,(s)
CONTRACT WITH IKON OFFICE SOLUTIONS FOR NEW COPY MACHINE FOR THE TAX
ASSESSOR/COllECTOR AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the
Contract with Ikon Office Solutions for a new copy machine for the Tax Assessor/Collector and authorize
Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
.111 M J'~/!)~U~.t"t%.!ti, 11111
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IMAGE / f'L!,J;;!
ManagemenW/
, . ~ ~ - - .
STATI!ANI) LOCAL GOVERNMENT,
Produci Scliedllle, -
, . ~ - '.
~ Document Efficiency
.. At Wotk:
A JltCOH COMPANY
Produd Schedule Number:
Slate and Local GoV1!fnmenl Mister Agreemenl f<<,unbef':
This Image Management Plus Product Schedule ("Schedule") is made part of the Stale and Local Government Master Agreement ("Master Agreement")
identified on this Schedule ben.veen IKON OtTIce Solutions, Inc. Cwe" or "U<i") and COUNTY OF CALHOUN
,as Customer ("Customer" or ")'DU"). All terms and conditions of the Master Agreement arc incorporated
into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent
agreement, independent of all other Schedules 10 the Master Agreement.
CUSTOMER INFORMATION
COUNTY Or CALHOUN GLORIA OCHOA
Custon\er(BiIl To) Billing Contact Name
211 SA~ STTAX ASSESSOR 2 J J S ANN ST TAX ASSESSOR
Product Location Address Billing Address (If dIfferent/rom location address)
PORT LA V AC^ CALHOilli TX 17979-4203 PORT LA V ACA CALHOUN TX 17979-4203
City County Stale Zip City County Stale Zip
Billing Conlac1 Telephone Number I, Billing Conlac1 FlIcsimile Number I ; Billing Contllct E-Mail Address
(361) 5SJ.4433 (361) 553-4433 gloria.ochoa@calhouncotx.org
PRODUCT DESCRIPTION ("Product")
Qty Produc1 Description: Make & Model
1 [FOC) RICOH AFICID ~PC2050
Qty
Produ....'! Description: Make & Model
PAYMENTSCHEI)ULE
MInimum Tenn
'munthsl
Mlnlmu.m Payment
lU'ithout TaxI
Mln1mum Payment BUline Yn-quency
o Monthly
o Quan,dr
D Other:
60
$ 129
A.wnce Paymeat
D lot Payment
o Jot&LastPayrru:nJ
o Other;
o
..0
Meier Ke.dtncJHUtlnl ".requeacy
o MOlldlly
o Quarterly
000",
0,0720
. &sed upon Minimum Payment Billing Frequency
~ Ha...eJ upon standa:rd 8 '-'i" .'{ 11- pa~r siLeo Pa~r ~iLes greater than 8 \.2" x II" may ,"OWlt as more Ihan one image.
Sales Tax Exempt [2] YES (Attach Exemption Certiticate) Customer Billing Reference Number (P.O. #. etc.)
Addcndum(s) attachcd: 0 YES (check if yes and indiclltc total number of pages: ->
TERMS AND CONDITIONS
I. The first Payment will be due on the EtTective Date.
2. You, the undersigned Customer, have applied to us to use the above-described items ("Product") for lawful commercial (non-consumer)
purpu,"", THIS IS AN UNCONDITIONAL. NON-CANCELABLE AGREEMENT FOR THE MINtMUM TERM INDICATED
ABOVE. 'fwe Accept this ~chedllle, YOll Agree to use the llhcwe Product on AlIlhe terms hereof, including the Terms and Conditions on the
SFP478298
SLGPS-I~02,lO
l-lJM-ASK-J8.0N www.IA:oft.C.o."
Page: I 01"2
IKON Office: Solutions'Xl and IKON: Docwnent Efliclency AI Work@IARicohCompan) are: trademarks of IKON Office: SolUlions, Inc, Ricoh@isaregistered trademark ofRicoh Company, Lid
Master AgreclIlcllt. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE
MASTER AGREEMENT AND HAVE RECEIVED A COPY 01' THIS SCHEDULE AND THE MASTER AGREEMENT.
3. Ima12e Charlles/Meters: In return for the Minimum PaymenL you are entitled to use the number of Guaranteed Minimum Images as specified
in the Payment Schedule oflhi!! Agreement. The Meter Rcading/Billing Frequency is the period of time (monthly. quarterly, etc.) for which the
number of images used will be reconciled. If you use more lhan the Guaranteed MinImum Images dunng the selected Meter Reading/Billing
Frequency period, you ""jll pay additional charges at the applicable Cost of Additional Images as specified in the Payment Schedule of this
Schedule for images, black and while andfor color, which exceed the Guaranteed Minimum Images ("Additional Images"). The charge for
Additional Images is calculated by multiplying the number of Additional Images times the applicable Cost of Additional Images. The Meter
Reading/Billing Frequency may be different than the Minimum Payment Billing Frequency as specified in the Payment Schedule of this
Schedule. YOII \.\'ill provide us or our designee with the flctllEd meter reflding(s) by submitting meter reAds electronicAlly via an automRted
mder r"::tuJ prognnn, or in tllIY othe::r n;:tlsoll.l:lbh: IIltlllllCr rC4uc!lh:d by U~ or our desigmx from time lo lime::. If such mc::k:r rctlding is not
recei,'ed within seven (7) da}s of either the cnd of the Meter Reading/Billing Frequency period or at our request, we may estimate the number
of images used. Adjustments for estimated charges for Additional Images will be made upon rC(:eipt of actual meter reading(s).
Notwithstandmg any adjustment, you will never pay less than the Minimum Payment.
4. Additional Provisions (if any) are:
THE PERSQ'i SIGNL"'IG THIS AGREEMENT O~ DEHALF OF TIlE Cl:STOMER REPRESENTS THAT HFiSIfE lL\S THE AUTHORITY TO DO SO.
CUSTOMER
By, X ihtu.. P ~~
Authorized Si~er S tur
Ponh.!>I"",c, Jyl.vA""",J .1Yk..l...--
111)" C.......t\ ;:t'AS1- Do", /-;r>"'11
Accepted by; IKON OFFICE SOLUTIO.'JS, l!"<ie.
By,
Authorized Signer Signature
Printed Nam..:::
Tille: Dtlh::
SFP478298
SLO PS-IMP.)2 10
J""'&I-ASK-IICON _'W.i.t"ILl'Olft
Page2of2
IKO""l Office SOluliul15@anu [KON Cllx:umenl Eilicienl:Y At Wurl~fA Ri<.:oh Company lIn: lra,knurb of IKON OITtta: Solulil}!l'l, In.. Ricoh@ i~ II n:l!:istered lrlu.1cmar.... ufRIl;oh Company, LtJ
IKON OFfiCE SOLUTIONS, i"4C.
IMAG,--MANAGEMENT PLUS COMMIIMEMT5
II Document Efficiency
AI Wort:
"O'IIICOHCQMf'.........
The below servICe commitments (collectively the 'Service Commitments") are brought to you by IKON Office Solutions, Inc, an OhIO corporabon haVIng Its pnnctpal place of business al
70 Valley Stream Parkway, Mal\lern, PA 19355 ("IKON"), one 01 the largest dlsb"lbulors 01 otflce solullons In the world The words 'you. and .your" refer to you, OlK customer. You agree
that IKQI\J alone is the pRrty to provide all of the services set forth below and IS fully responsible to you, the customer, for all of the SeNlce Commitments The Service Commitments are
only applicable 10 Ire equipment rEquipmoor) descnbed In the Image Management Plus Product SchedJle 10 whldl lt1ese Service Commrtments are attached, exdudmg faCSimile
machines, single-funchon and wide-format pnnters and produchon units The Service Commitments are effectlV€ on the dale lI1e Equlp'Tlenl is accepted by you and appty during IKON's
normal bUSiness hours exclucing weekends and IKON recognlzed holidays They remain In effect for the Minimum Term so long as no ongoing default eXIsts on your part
TERM PReE f'ROTECTlml PERFORMANCE COMMIHnrn
The Image Management Minmum Payment and the Cosl of MdrtlOna1lmages. as descrbed IKON IS committed to perlomllng lhese Service Corrrnitments and agrees 10 perbm Its
oolhe Image Managemenl Plus Product Schedule, WIll not increase In price dumg the serl/lcesinamanneroonsistenlwrththeawhcablemanufacturQ'"'s~eClh::ati:lns IfIKOOfai~
Mtnrnum Term of the Image Management Plus Produc1 SchedlJle, unless agreed to In writing to meet any Serv(:(I Comniments and in the unlikely evenlthat IKON is nol able to repair the
and signed by belh parties Equpmenl in your oflice, IKON, !It IKON's election, wiH provide to you erther the deivery 01 a
I:.QUIt'MtNI St:J.tVICI: ANU SJt't'LltS temporary learElI', for use wt1lle lt1e Equpment IS bemg r~red at IKON's servICe center, or
IKOO will provide full coverage mainlenance services including replacement parts, aums, IKON will replace such Equpment'W1th CCITlYcIrable Equipment of equal or greatft capability at
labor and all SErvice calls, during Normal Business Hours .Normal 8usf1ess Hell'S' are no additional charge These are the exdusi'0'9 remedies available to you under the Image
bet\l.een 8:00am and 5-C4lm, Monday to Fridlily 9xcluding publIC holidays. IKOO will also Manegement Plus Commitments Customer's exclusive remody shall be for IKON to re-perlOfTTl
Jl'OYide the supplies required to produce images on the Equipme,,1 co~ered under the Image any Services not in ccmphance Mth thIS warranly and brought to IKON's allentlon in 'Nfltlflg
Management Plus Product SchedJle (OCher than non.roetered equlpmenl and so";netered W1Ihrl a reasonable tme, bulln no event mae Ihan thrly (30) days aller such ServlC8S are
EQU~menl). The supplies 'olrill be provided according 10 manufactu~er's .lfications ~Ioml performed, II you are dissalisfied. 'MIh IKON's perf~mance, you must send a registered lelIer
suppty Items such as paper and transparenCIes are nollnCluded. STAPLES JNCLUUEU out~nlng your concerns to the adc:hm sp9CIlied below In the 'Oualify Assurance" section,
IUSrON~.[ TIM[ COMMITM[NT' Please allow 30 days lor re9Jlutlon
IKON WI. p"o~ide a quarterly a~erage response tme a 2 10 6 bUSiness hours for all service ACCOUNT""A"4AGfMENT
calls located Within a 3O.rolle radius 01 any IKON offICe, and 4 to 8 buSiness hours for SErvice Your IKON sales prolessional WIn, upon your reQUest, be pleased to revIeW your equpment
calls located WIthin a 31-60 mile radius 10" the term of the Image Management Plus Product performance memes on a [JJarterly basis a"d mutuatty' converuent date and time IKON WlII
Schedule_ Respon99 time is measured in aggregate for all EQuip-nent covered by the Image follow up 'Mlhin 8 bUSiness hours of a call or lHTIallto one of our account manag9lTlQnt t93m
Managemellt Plus Produd Sdledule members requesting a melrlCS review IKON WIll, upon your request, be pleased to annually
UPTIWE PERFORMA'KE COMMlrMENT review your business environment and di9CUSS ways in whIch we may mJ)'ove efficier1cies
IKON wil service the Equpment 10 be Operatenal 'NIth a quarterly upllme average of 96% and reduce costs relati'lg to your document managemellt processes
dJring Normal 8usiness Hours, excluding ll"ew~ntatiVtl and intAl'Ifn maintellance time I1lJAllfi AS,lIRANr.F
DO'Mllma will begin at the bme you place a 9m'lCe ca.H to IKON and will end v.;,en the Pleas~ send all oorresponoonce relahng to the Sa"vice Commitments Ilia registered lener to
Equ~menl is agaill OperatiO/'lal. '(OU agree to make lhe Equipment available to IKON IDr the Quatity Assurance Departmenllocatltd at 3920 Arkwright Road, Macon, GA 31210, Alln
scheduled preventatIVe and rllerlm mallltenance Yoo further agree 10 give IKON advance Quailty Assurance The Qualrty Assurance Department 'NIII coordinate resohIllOn 01 any
nol(:e of any crrtiCaI and specific uptme needs you may have s:J thaI IKON can schedule wth perfermance issues concerning the above Service Corrmrtments wrlh yoa klcallKON office
you interm and JX9Ventative maintenance III advance of such needs As used in these Service If either ci the Response Time or Uptime Performance Commrtments is not met, a one-lime
Commltmsnts .Operationar means slJbstantlal compliance wrth the manufaciurer's credf aquel 10 3% of your Minimum Paymenl invOIce lola! on the non--performing ullrt ....,11 be
specifications aneVer pelformance standards and excludes customary end-usar correcli~e made allailable l4lon your request Credrt r9QUe~s must be made in Wliling via regIStered
actions lener to the adctess above, IKON IS commltled to respondIng 10 any questIOns regarding
IMAGE VOlUME FLEXIBlL ITY AND EOUIPME~T ADDIT,ONS invoICed amounts'a the use of the Equipmenl relating 10 the Product Scheoole WIthin in a Iw::l
AI any tme after the expration of the intial nmoty day perIOd clthe original term of the Image (2) day tlmelrame To etlSllet!lemo!t timely response pleasecaI/7-888-ASK-/KON
Management Plus Product Schedule to which lhasa Service Commitments relate, IKON 'Mil, MISC[LLAN[OUS
~n your request, review your mage VOlume II the maga vollJfTl9 has moved upward or These Servlre Canm:tments 00 not cover repars resuttrlg !rom mISuse (rnduding '>Mthout
oownward In an amounl sufficienl fa you to cOllsider an alternative plan IKON 'M~, on a Imitation improper voMage or environment or the use d suWlies that 00 not conform 10 the
qJa1erly basis, present JXl:ing opllons to conform to a new image ~olume If you agree that manufacturer's specrficahons), subteclive man,,"s (such as color reproduction accuracy) or
addhonal equipmentltl required to salisfy yoor increased image lIolume requr9ments, IKON any other factor beyond Ihe reasonable control 01 IKON_ IKON and you 93Ch acknoYAedge
will include Ihe eq\Itpment ill the p-lCmg opt:CJns. The adQlion of equipment ancVor thai these Service Commrtments represent the entire understanding of Ihe pail9S wdh respect
increases/decreases to Ihe Guaranteed Minimum Images requres an ameOO'nent to the SUbject mailer hereof and that yolJ' sole remedy lor any Service Commitments not
(" Amencinent") to the ImaQ13 Management Plus Product Schedule Ihat must be agreed to and performed in accadance WIth the loregoing is as set fcrth ullder the section hereof enlilled
Signed by both you and IKON The Amend"nent may not be less than the remaining lerm 01 'Performance Commitment" The ServICe CooImitments rT"QrtJ hwe," are ser~i(B and/or
the existing Image Managanent Plus Pro<ild Schedule but may be extQnded lor a term up to maintenanOll warranties and <l"e ncj I=foduct warranties Except as expressly setlorth herein,
00 monlhs_ M]uslmenis to the Guaranteed Minmum Images cOfTllTliment a/lO'or tha addition IKON makes no warranties express or mplied, including any implied warranties of
of eqUIpment may resullO a higher a lower minimum payment Images OOa'eases are limited merchantabllrly, fllness lor use, or tltness l~ a partlCula- purpose Nerther party hereto shall
1025% d the Guaranteed Mlnmum Images in effect al the lime of Ivnenanent be liable 10 the other lor any consequential, indrect, punruve or special damages These
EQUlPM[NT AND rROfrSSlOflAl SERVICES UPGRADE OPTION ServICe Commitments shall be governed aocording 10 the laws of the Commonwealth of
At any tme alter the expiralion of one-half of the aigmalterm of the Image Management Plus Pennsylvania 'NIlhoul regard to Its conflicts of law Jl'inclples, These Service Commitments are
Product Schedule to which these Serv(:e Commrtments relate, you may reconfigure the nol assignable by the Customer Unless otherwise gated in youl Implemelltation Sc~edule,
EQl.J~menl by addng, exchanging, a upgradmg to an ~em of Equipment wilh ad:lrtlOnal your Equpment WIN ONLY be serviced by an "IKON Certllled Techn1Clan., You acknowledge
lealures or enhanced technology_ A new Image Management PkJs Produd Schedule or and agree Ihat. in coonection WIlli its performance 01' rts ob~galions under these Service
Amenc:tnent lor not less than lI1e remaining term of the existing Image Management Plus Cornmilme/ll<3, IKON may place aulomated meter reading unrts on imaging devices, including
Product Schedule or Amen(j'flent, must be agreed to and slQned by you and IKON, The Image but nollimited to the Equipment, at your Iocalioo in order' to faCilitate the timely and efIiciellt
Managemellt Cost d Addlh::mal Images and the Mrnmum Payment of the new Image colleclKin of aoclSale meter read data 00 a moothly, Quarterly or annual basis IKON agrees
Management Plus Product Sdlooui@ a A-nend'nenl 'Mil be based on any rbhgRtions that such units WlH be used by IKON s:J1e1y ror such purpose Once transmrlled, all meter read
ramallling on the Equ~ment, the added eq..llpment and now mage volume commtmen!. Your data sha! become the sole pr(ipEl1y of IKON andWlH be uli~zed lor billing purposes
IKON Account Execuhve WIN be pleased 10 'M)fk wrth yoo on 01 Technology RefreSh prlOf to the
end cl your Image Management Plus ProdtJct Schedule or Amenanent
IN WITNESS WHEREOf, eltCh party has C4IUsed its dUy authorized offICer to execute these Im4lge M4Inagement PkJs Commitmenls as of
~20_,
By
N,
Title
Date:
IKON OffiCE SOLUTIONS, INC.
By
Name
Title
Date
SFP478298
ll\..fPC021O Palle I of1
IK01'\ Office Solutions<&'> and IKON: Docwnent Efticlt':ncy Al Work@/ARicohComp.ny are trademarks oflKO!' Office Solutioo:s, Inc. RicoM~ is a registered uadc:mark ofRicoh Company, Lid
II Documont Enlcloncy
____~IWOfk~~~,_~, Equipment Removal Authorization
Equipment Leased by Customer from IKON, IOS Capital, or IKON Financia/ Services
_l--'----+-L-l...4 ~~-~~~~.......=
-1++++-+ ,P '" ,', ~ !;~i-++-rl--~
Cuslomer Name I COlTNTY OF C ALHOllN 1 Dale Prepared I I
Contact Name IGLORIA OCHOA 1 Phone 1(361"".4433 I
Email Igloria.ochoal{llca,hOlUlcotx. org I Fax 1(361) l5).4433 I
o Check if Additional Product Description page(s) altached
~~~~lli:
This Authorization will confinn that you desire 10 engage IKON Office Solutions, Inc. ("IKON") to pick-up and remove certain items of equipment that are
currently leased by you from IKON. IOS Capital or IKON Financial Services. and thai you intend to issue wonen or electronic removal requests (whether
such equipment is identified in this Authorization. in a pun::hasc: order. in a letter or other wrinen fonn) to us from time: to time: for such purpose. Such
removal request will ~t forth the location, make, model and ~rial number of the equipment to he removed hy IKON. Ry signing helow, you confirm that,
with respt:d 10 every removltl r<<luesl is~ucd by yuu (1) IKON mHY rely on thl; n=qul;sL and (2) Ihe reque~l shall be guvcrnt:d by Ibis Authurizatiun. Except fur
the obligations of IKON to pick.up and remove the identified equipment, IKON does not assume any obligation, payment or otherwise, under your lease
agreement, which shall remain your sole responsibility. As a material condition to the perfonnance by IKON, you hereby release IKON from, and shall
indemnify, defend and hold IKON hllflllless from and o.gainst. nny and 0.11 claims., liabilities, costs, expenses and fees tlrising from or relating to any breach of
your representations or obligations in Ihis Authorization or of any oblIgation owing by you under your lease agreement.
, h' , jlit ' 'J" ""'f' '" ',. 1\" " " ' ,
~+-i--l- w +---<-----:1 ----'---r--o :,&.~,~..., ...'...~..\.:~t"~.T~""" '" ~~-~- ~~--+--'-~-_.!-:t::tt
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Make !Model/Serial Number IcANo''1202oJ/cl403938o I ConL"t IGLORIA OCHOA I
Piek.Up Address 1211 SOUlll Ar\N STREET I Phone IcJ61) 553-4433 I
City IpORT LA V ACA I State ITX I Zip Code 177979 I
Make !Model/Serial Number I I Contact t I
Pick-Up Address I I Phone I I
City I I St"te I I Zip Code I I
Make !Model/Serial Number I I Contact I I
Pick-Up Address I I Phone I I
Cil) I I State I I Zip Code I I
Make !Model/Serial Number I I Contact I I
Pick.Up Address I I Phone I I
City I I State I I Zip Code I I
",' {'" 11 - -'j' ')" , -rr-+-!:+
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. I , I ' . ,. I ~ ... \ ". ( ',.,,,, ,,. ft. I-...)~, I I
Date
--;;>.. 7-- II
Authorized Signature
Signature Printed Name
Title
Date
Signature Printed N3IlIe
Title
Re\~Oll09
SFP478298
CONTRACT WITH IKON OFFICE SOLUTIONS FOR TWO NEW COPIERS IN THE COUNTY
CLERK'S OFFICE AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the
Contract with Ikon Office Solutions for two new copiers in the County Clerk's Office and authorize Judge
Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
.111 M" r{l:':O~"'l:/,rriJ.~'t .1111
. ~
'1
IMAGE / f'U!~, ~
Managemenw/
';' "I.""'; I' '"
::stAtUNJ)10CA~-Gc)vilR~liNT~::i :
_I_~_~..L. .-_l;._;-L-~____:_t .-.......1_..-4! -' J...
- ;Pl~~dtti:ti$c"'edu(ej-L:-:
1"i"~;'~ 1..~-t-t--++:--++-f-t-' 1.... T .!-_~_1...~
IIII!'I Document Efficiency
IiliIII At Work:
^ RlCOH COMI'ANY
Product Schedule ~mber;
Slate and local Government Master Agreement Number:
This Image Management Plus Product Schedule ("Schedule") is made part of the Slale and Local Government Master Agreement ("Master Agreement")
identified on this Schedule between IKON Ollice Solutions, Inc. C'we" or "us") and COUNTY OF CALHOUN
, as Customer ("Customer" or "you"). All terms and conditions of the Master Agreement arc incorporated
Into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent
agreement, independent of all other Schedules to the Master Agreement.
CUSTOMER INFORMATION
COUNTY or CALI IOUN A~IT A FRICKE
Customer (Bill To) Rilling Contact Name
211 S A~N 51 211 SANN5T
Product Location Addr~ss Dilling Address (if different/rom location address)
PORT I.AVAC^ CAUIOUl': TX 77979-4203 PORT LA V ACA CALHOUN TX 77979-4203
City County Slate Zip City County State Zip
Billing C(lnhlc1 Telephone Numher I Dilling Contact Facsimile N\lmher I Billing Contact [.Mail Address
(361)<53-4411 (361) :'iS3-4411 anita,fiic1::c@calhouncotx.org
PRODUCT DESCRIPTION ("Product")
Qty Product Description: Make &. Mod.:1
I [FOe] RICOII AFICID MP2851SP
I RICOII AFIL'lO MP C4501
Qty Product Description: Make & Model
.
PA YMENT SCHEDULE
MJnlnlUm Tl'nn
(months)
Minimum Payment
IIhoutTux
Mlrumum Pllymf'nt DUbne: Frtqutney
o Monthly
o Quarterly
o Olh,,,
Advance Pa,"mmt
o 1" Payment
o I" & Last Payment
o Other:
60
$ 519
11000
o
eo'
Metl't H.rad'ne/HUllng l"re-quency
o Mouddy
[2] Quarterly
o 00",
Gultmnt('l'd I\Unlmum Ima .0
Color
0.0720
. DnlcH.! upon Minimum Pllymont Billing Frequency
~ nlt~ed upon lIttnw.1rtrtl 8 I"," )( ) I" pnper li:tCl. PIlpc:r Rii:c!I gn:lllcr UUVl 8 I'f' x II" rruty counll:\!1 mora than one image.
Sales Tax Exempt: [2] YES (Attach Exemption Certilicate) Customer Billing Reference Number (P.O. II, elc.)
Addcndum(s) nllachcd: 0 YES (check ifyc! and indicAle total number OfpllgCS:_)
TERMS AND CONDITIONS
1. The first Payment will be: due on the Effective Date.
2. You, the undersigned CU!ltomcr. have IIpplied 10 us 10 uS<: the above-dc9cribcd items ("Product") for lawful commercial {non.consumer}
purpo'c'. TillS IS AN UNCONDITIONAL, NON-CANCELABLE AGREEMENT FOR TilE MINIMUM TERM INDICATED
AnOVF-. If we f1Ccer11hiR ~chc:dlllc. you "gree In IIse Ihe tlhove Product on all the terms hereof, including the Terms and Condition... on the
SlO P~-lMl' 02.10
'-d"8...iSK./KON ~....w.IJctu"~(I,"
SFP477995
Pagel on
IKON (JOIce SQIUlICJr\RXland IKON Document HmCICMY AI Wnl'k<lllA Rlcnh Comp~ny ftre ltallemll(kJ nf IKON Office Solutions,lnc Ricoh@isa regislered trademark of Rlcoh Company,Ltd
Ma'kr AgIO""01! THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND TillS SCHEDULE AND THE
MASTER AGREEMENT AND HAVE RECEIVED A COpy Of TIllS SCHEDULE AND THE MASTER AGREEMENT.
3. Imaec Charllcs;Melers: In return for the l\.1inimum Payment. you are entitled to use the number of Guaranleed Minimum Images as specified
in the Payment Schedule of this Agreement. The MeIer Rcading/BilJing Frequency is the pcriext of time (monthly. quarterly, etc.) for which the
number or Images used will be reconciled. If you use more than Ihe Guaranteed MlIumum Images during the selected Meter Readmg/Hilling
Frequency period, you \\.ill pa~' additional charges at the applicable Cost of Additional Im3gcs as specified in the Payment Schedule of this
Schedule for images, black and white and/or color, \\ihich exceed the Guaranteed Minimum Images ("Additional Images"). The charge for
Additional Images is calculated by multiplying the number of Additional Images limes the applicable Cost of Additional Images. The Meter
Reading/Dilling Frequency may be different than the Minimum Paymcnt Billing Frequency as specificd in the Payment Schedule of this
Schedule. YOll ",ill provide us or our designee with the flctllld meter reading(s) by sllbmitting mc::ter rellds electronically via an automated
llIeh:r reac..l prugralll, or ill any other rel1sol1l1bh: 1Il111111er rey'ue~led by U:i or our Je:iignee fwm lillle to lime. If sUl':h meter reac..ling is nol
received within seven (7) da}s of either the end of the Meter ReadingfBilling Frequency period or at our request. we may estimate the number
of images used. Adjustments for estimated charges for Additional Images will be made upon receipt of actual meter reading(s).
Notwithstanding any adjustment, you will never pay less than the Minimum Payment.
4. Additional Provisions (if any) are:
THE PERSO.... SIGNING TIUS AGREEMENT Of\" Ol-:HALF 01-" THE CUSTOMER REPRESENTS THAT IIFJSHE HAS tHE AUTHORITY TO DO SO.
CUSTOMER
By,X
Authorized Signer Signature
Printed >lame:
Accepted by: IKON OFFICE SOLUTlO~S, Il\-C.
By:
Authorized Signer Signahue
Printed Nam..:::
TItle:
Date:
Tille:
Dale:
SLCl rs./w 1)210
J-I"-.-t.SK-JXON "",'w,ib,...:","
SFP477995
PageZof2
IKn:-4 om~.. 8u]~llvrl.iIl"nJ IKON OII1:!AIlt,lnl Rm~i\lll~~ AI W",k~:A Ri~(.n C'llmf'l'ny "r\lIUwffi.rh uf IKON om~e :lolull\lnll, In~ Ri~uh~ i~ II rl.l!:i~leretlllllJt:m!lrk. ufRiooh Compllny, llJ
- Document Efficiency
_AIWorll.'
IKOr'l OfFICE SOLUTIONS, li'iC.
IMAGE MANAGEMENT PLUS COMMITMENTS
1Il.ICOHCOW^""'
The below servce commitments (collechvely the 'Service Commitments') are broughllo you by IKON Office Solutions, loc_. an Ohio corporahon haVIng its pnncipat place of business at
70 Valley Stream Parkway, Malvern, PA 19355 ("IKON"), one at the largest dtsb"lbulors 01 office solullOflS tn the world. The words 'you. and 'your" refer to you, our cuslomer. You agree
tha! IKCN alone is the party 10 provide all 01 the serviceS set forti below and IS fully responsible 10 you. !he customer, for all of lhe ServICe CommItments The SeMce Commltmenls are
only applicable 10 the eq.Jlpmenl rEqUlpmenr) descnbed in the Image Management Plus Product Schedsle to whteh these Service Commitments are attached, exduding facsimile
machines, single-lunctlOl1 and wde-formal printers and producbon units The Service Commitments are effeclive on the date the Equipmenl is accepled by you and apply during IKON's
normal bUSiness hours excJudng weekends and IKON rec<X;lrNzed holidays. They remain in effect for the Minimum Term so long as no ongoll1g default exists on your part
TERM PR~CE FROTHTION
The Image Management MlnlT1um Payment and the Cost of AddrtlOnallmages, as described
011 the Image Management Plus Product Schooufe, w~1 IIOt Increase In pllce dunng Ihe
MInimum T arm of the Imag<! Managemenl Plus Produd Schedule, unless agreed 10 In writing
and slgn~ by both parties
I:QUIPMl:t~ I SI:UVlt:!: ANU SUPPLII:S
IKOf'Il will pro~ide lull coverage maintenance services including replacement parts, d'ums,
labor and all SE......ice calls, during Normal Business HOISs 'Normal BuSiness HolJ"s' are
bet'Mlan 8:00am and 5:l)4Jm, Mandly to Friday excluding publIC no~days IKON wdl also
p"OVIOe the supplie<a reQUired 10 produce images on the EquIpment covered under Ihe Image
Management Plus Product Sched1le (other than nonilleteroo equIpment and soft-melered
Eqo"menl). The supplies YllII be provided actorrling to manufacturer's speciflCahons Optional
supply Items such as paper and transparencies are not included. 5\i4 PLE S
RLSPONS[ TIM[ COMMITM[NT - !N ('l"O oEJ>
IKON wll provide a quart€tly average response Ime d 210 6 buSiness hoors or alrservK:e
calls located willlin a 3Q{TlIle radius of any IKON office, arid 4 10 8 business hours for service
calls Iocaled 'M!hlll a 31.60 mile radius fa Ihe term of Ihe Image Management Plus Product
Sthedule. R9$pOl1se time IS meaSI.Xed in aggregate la all Equipment covered by the Image
Management Plus Product Sdledule
UPTIME PERFORMANCE COMMITMEIH
IKON WI. service lhe EquPment to be Operahonal wllh a quarterly uptime average 01 96%
ciJring Normal Business Hours, excluding J)'evenlative and inlarlrTl mamlenaBCe lime
Downtme will begin atlhe lime you place a savice can to IKON and w~l end .....-twn the
Equ~1 is again ()pI:lralional You agree 10 make the Equipment available 10 IKON lor
scheduled preventalNe and r1t€t1rrl mamtenante. You lurthQ' agree to give IKON advance
notice 01 any aitlCa! and specilic uptme needs you may have ro that IKON can schedule wth
you Illterm and prevenlalive mainlenance III advance of such Meets. As used in these Service
Ccmmltmenls 'Op€tllllonar moans substenlial compliente wijh Ihe manulacturer's
spt!Cllil:3lions and/or performallC1l standards and excludes OJslomary end-user corrective
actionS
IMAGE VOlUME FLEXIBILITY AND EQUIPMENT ADDITIONS
AI any tme aflgr the expratlOl'l of lhe 1ll~laI ninety day period 01 the original t9l'm of the Image
Menagemenl Plus Produd Sthedule to which these Service Commitments relete, IKON Will,
~ your request, review your mage vOlume tIthe mage volume has moved upward Of
oo'M'lward In an amounl sunlcienl for you 10 consider an a~ernalive plan, IKON wil, on a
(J,la1erly basis, present prl:ing options 10 c:oolorm to a new image ~olume If you agree that
ad<ilional equipTlent IS roquired to salrsly your increased mage volume requremenls, IKON
will include tile ltqllipment in the p-Icing optIOns. The addtion of eqUipment and/or
IncteasesldecreaSElS to the Guaranteed Mlnimum Images requi'es an amel'llinent
('.AJnenO'nenl") to the Image Management Plus Product Sdledule lhat must be agreed to and
sigMd by both you arid IKON The Aman<tnenl may nol be less than Ihe remaining term of
the exisling Image Man9gQ'Tlflnl Plus PTodJCI Schedule but may ba 9)(lended for a lerm up 10
00 moolhs. Adjustments 10 Ihe Guaranteed Minmum ImegslI ccrMltmenl andor the addition
d equlPfTlenl may resu.ln 8 higher or lower minimum paymenl Images decreases are IImllad
to 25% of tile Guaranleed Mini'num Imege9 in effect al the lime ollvnenanool.
EQUlPM[NT AND PROr[SSIOfIAL S[RVICES UPGRADE orTl0N
Alany Ime aft€t Ihe expiration of one-hall ollhe crlglnallerm of Ihe Image Management Plus
Product Schedule to 'Mlich thtse Service Ccmml1ment9 lelate, you may reconligure Ihe
E~fJmenl by addng, exchanging, or upgrJding 10 an Ilem of EQU~enl with ad:lh)nal
leature, 01 enhanced technology. A new Image Management PkJs PTo<1ucl Schedule or
hnen<:tl1enl for no! len than the rem.ining term of the existing Im.ge Management Plus
Product Schedute er .Amencrnent, musl be agreed to and signed by you and IKON. The Image
Manegement Co!>1 cI Addition,1 Images and the Mlni'num Payment of the new Image
MAnflOAmanl PlJs PfOrlucl SdlAl:1ule ('I hnflnlinent WIll he bQSfK1 on any obligations
romoinlng on the Equpment, tho oddod oqIlpnenl ond new mogo volume corMl'monl. YOO(
IKON Accounl Exe<:utlve Win be ple8l1l!1d te 'oWI'k w~h you on a Technology Refresh p-o It) the
end of yoUf Image ManfY,jemenl PluaProduct Schedule or Nnemtnenl,
PERfORMANCE COMMlr....ENT
IKON IS committed to perfOlTTling Ihese Selvite Corrrmlmenls and agrees to perform ils
serViCes in a mannef consistent wrth IlIe awllC3ble manulac1urw's ~ficalons If IK().l lalls
to mecl al'ly Servl:e Corrmfmenls and in the unlikely event that IKON is not able 10 repair the
Equpment in yOUl office, IKON, iltlKON's election, WlH provide 10 you eit~er the de~va'Y of a
temporary klaner, ler use while the Equpment IS being repared allKON's servICe center, a
IKON wHl replace such Equpment with COI1llarable EQUipment of equal or greater capabdrty at
no addrtlonal cha'ge. These are the e~dusi\'C remedles available to you unde" the Image
Managemenl Plus Commitmenls Customer's exclusive remedy shall be lor IKON to re-perform
any Services notm ccmpliance Mlh thlS warranty and broughllo IKON's attention in wr!ling
w,1hJ1 a reasonable tme, but in no evenl more than thrty (30) days anef sum Services are
perlormed If you are ()ssahslled with IKON's performance, you must send a regisl9'ed lelIer
outhning your concerns to the adaess 5pOC1lied below in the 'Qualijy Assurance' section
Please allow 30 days fOI resolution
ACCOUNT MANAGEMENT
Your IKOO sales professional WIN, upon your request, be pleased to review yOll' equpmenl
per/ormanD! metrlCS on a (JIar1erly basis and mulual'Y l;onvenienl date and lima IKON Wlfl
follow up within 8 business hours 01 a call or e-mail 10 one 01 our accounl managemert leam
members requesting a mebics review IKON WIll, uPJn your request, be pleased to annually
rev~ your business en~ironmenl and di$:uss ways in which 'Ml may rnprove eNiciencies
and reduce oosts relal(jg 10 your document management p'oresses
(l11A-IITV ASSIIRANr.f
Please send all oorresponoonce relating to t~e S<<vi:e Commitments via regist€ted tetl<< 10
lhe Quality Assurance Departmenltoca!ed at 3920 hkwright Road, Macon, GA 31210, Attn
Quality ASStKante. The OUalrly Assurance Department 'MIl coordinate resolutIOn 01 any
performance issues concerning the abo~e Sa-vice Commitments with yoll local IKON office
If either of Ihe Response Tme eX' Uphme Perloonance Commitments is not mel. a one-lime
(;fedt equal to 3% of YOl.t Minimum Payment inVOICe 101011 on the non-perlorming unit 'MI be
made available L410n your requasl Cred~ reqtJe~s musl be made in Wfiting via registered
lettef to Ihe adaess above IKON is oorTlffiltted 10 responding to any QuesllOOS regarding
invoiced amounts fOlthe use of Ihe EQui~nt relating to the Product Sthedule within in a tv.o
(2) day timeframe, To ensile the fTI():J timely response please CEII1.888.ASK./KON
MISCELLANEOUS
These Servk::e Cornmllmenls do not cover repai's resutling from misuse (including v.itllout
li'nrtahon ~rop€t 'o'O~age or environment or the use ci suWlies that do not conform to the
manufacturer's specilications), su~ective matters (soch as coloc reproduction accuracy) or
any olher lador beyond the reasonable cooliol of IKON. IKON and YGU each acknowledge
that Ihese Ser'l'ice Commijments representlhe entire understanding of the pa1ies w~h resped
to the subject mailer h€teo!' and that yolJ sole remedy lor any Service Commilments not
performed in accordance 'Mih the loregoing is as set forth under the section hereof entrtled
'Performanctl Commifnent', The Sef'\llCe Commitments made herein are sarvk:e an&'or
maintenancu warrantieS and a"e nct p-oduct warranties. Except as e)(pressly seilor1h herein,
IKON makes no warranties, express 01 mplied, including any implied warranties of
merchantabtlrly, Illness lor use, eX' Irlness lor a parh:ula- purpose. Nedher party herelo shal
be liable to the olher for any oonsequenlia1. indred, plJ1i!ive or special damages. These
ServICe Commllrnenls shan be governed according to the laws of Ihe Corrmon'Mlalth 01
Pennsylvania 'Mthout regard 10 its conllicts of law principles. These Seryite Commitments are
not assignable by the Cuslomer Unless olhwwise ~aled in your Implementation SchettJle,
your EquP11ent WI. ONLY be servICed by an "IKON Cerlllled Ted1nl:lan", You acknowledge
and agree that. in connection wilh its perfamance of r1s obigations undef these Service
Comm~menls, IKON may place automated meler re3\1ing units on imaging devices, including
bul not limited to the Equipment. al your location in order to facililale lhe timely and efficienl
COllectKln of acclla!e meler read data on a monthly, quar1er'Y or annual basis IKON agees
that such units wiN be used by IKON solely lor such purpose, Once transrmlted, allmet9' reaa
data shall become Ihe sole prCPa1y 01 IKON and WI. be utilized lor billing purposes,
CUSTOMER
IKON OFFICE SOLUTlONS,INC.
IN WITNESS WtfEREOF, each party has caused Its dtJy authof'lzed ollk:er 10 exeClII. these ImllgCl Management PlJs Commitments 8S or
By
Name
Title
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By
Name
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Date
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IKllf\ (111lCl1 SOJuthltlHol(J _nd IK()N Dncumcnl tl,OIcil1nl;)' AI W'>I'kl1o 'A Ricnh C<lml"ln:-, l\rc lr.dcmnrk~ <If It-.:O!\ Ol1lce SOIUllonS, Inc. Ricoh<li> is a regislered lrademark ofRicoh Comrany, Ltd
SFP477995
Pall-e loft
.. Documenl Efficiency
_Alwork:
An.u..l~""'r
Equillment Removal Authorization
Eql,;pmenl Leased by Customer from IKON, IDS Capital, or lKON Financial Services
e9UeUl!iLii!!!!ij!i~j'~~Ui&~'lii-=!9!==i
Customer Name jCOUNTY OF CAl.HOUN 1 Dale Prepared I I
Contact Name I ANITA ['RICKE I Phone 1(361)553-4411 I
Em"il ~nita fri cJ....eriVc alhouncol x. oeg 1 Fax 1(361) 55)-4411 I
o Check if Addiliomll ProduCI Description pagels) an"ched
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This Authorization will confinn thai you desire to engage IKON Office Solutions, Inc. ("IKON") to pick~up and remove certain items of equipment that ore
currently leased by you from IKON. IOS Capital or IKON Financial Services, and that you intend to issue written or electronic removal requests (whether
such equipment is identified in this Authorization. in a purchase order, in a letter or other written fonn) to us from time to time for such purpose. Such
removal rcque~1 will set forth the location, make, model and .~erial nUll1her of the equipment tn he removed hy IKON. Ay .~ignjng helow, you confinn thaI,
wilh n::spel,;llo \:IV~ry remuvlIl request issut:d by you (I) IKON muy rely un the retjucsL amI (2) the rCljucsl shall be:: governed by Ihis Authurizatiun. Ex.(;cpt fur
the obligations of IKON to pick-up and remove the identified equipment. IKON does not assume any obligation, payment or otherwise, under your lease
agreement, which shall remain jour sole responsibility. As a material condition to the perfonnance by IKON, you hereby release IKON from, and shall
indemnify, defend and hold IKON hannless from and against, any and 011 claims, liabilities, costs, expenses and fees arising from or relating to any breach of
your representations or obligations in Ihis AuthorizatIOn or of any obll~ation owing by you under your lease agreement.
_;om=lal==;~_
Make /Model/Serial Number I CANON15070lC I 40.19400 I Contact I ANITA FRICKE I
Pick-Up Address 1211 S ANN STlmET I Phone 1(361) 553-4411 I
Cil)' jPORTLAVACA I Slale In: I Zip Code 177979 I
Make /Model/Serial Number IcANON12230'C14041638 I Contact IANITA FRICKE I
Pick-Up Address 1211 soum ANN STREET I Phone 1(361) 553-4411 I
CII)' IpORT I.AVAVCA I Stale ITX I Zip Code ~7979 I
Make /Model/Serial Number I I Contact I I
Pick-Up Address I I Phone I I
CiI) I I State I I Zip Code I I
Make /Model/Serial Number I I Contact I I
Pick-Up Address I I Phone I I
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Title
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Authorized Signature
Sigmllure Printed Name
Title
Dille
Dale
R,I'I..<I(111W
SFP47799S
CONTRACT WITH CALHOUN COUNTY AND THE HARBOR ALLIANCE AND VICTIM CENTER FOR
THE YEAR 2011, AUTHORIZE PAYMENT IN THE AMOUNT OF $28,500 AND AUTHORIZE
COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Contract between Caihoun County and the Harbor Alliance and Victim Center for the year 2011, authorize
payment in the amount of $28,SOO and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
CONTRACT
between
CALHOUN COUNTY
and
THE HARBOR CHILDREN'S ALLIANCE AND
VICTIM CENTER
STATE OF TEXAS
COUNTY OF CALHOUN
WHEREAS, Calhoun County. hereinafter COUN71', a political subdivision of the
State of Texas, has determined that the expenditure of county funds proposed hetein is one
which serves a public purpose and has further detetmined that the State of Texas, by its
Constitution or by its state statutes, either implicitly or explicitly, has conferred upon
COUNTI'the authority, the powet and the jurisdiction to accomplish the uses for said funds
as proposed herein, infra. Ha\'ing found the abm'e elements fully satisfied, COW\'TY may
conttact with a printe nonprofit corporation so that they may use said public funds for the
purposes contemplated herein, but only if the expenditure is to accomplish "county
business" (which encompasses matters of general concern to county residents) and only if
COUN'IY assures itself that the funds to be transferred by this contract arc subject to
adequate contractual or other controls to ensure that expenditure of said county funds for
the public purpose stated herein will be accomplished and so long as COU1\TY received
adequate consideration for the county funds to be provided by this contract.
WHEREAS, COU1\'71', a political subdivision of the State of Texas, has the
authority and duty to conduct necessary investigations, enforce the laws and under legislative
mandate, through its district attorney, assist all victims of crime, and further, pursuant to
'264.402, TexclJ FaJJ1ily Code, the authority to establish childten's advocacy centers, which
centers shall provide cerrain services to and support of the children of COUNTY who are
victims of child abuse and neglect, and FURTHER, that COW\"])' has determined such
activities sen'e \'aluable public purposes and constitutes county business, and
WHEREAS, COUNTY, pursuant to ' , 264.403 and 264.406, TexaJ t<--aJJ1ily Code,
has the authority to develop, maintain and support, through the children's ad\'ocacy center,
an environment that emphasizes the best interests of abused and neglected children and that
provides investigatory ano rchabilitatiyc services, and further, to enter into contracts to
provide certain sen'ices to and support of the children of COU1\'TY who are the victims of
child abuse and neglect, and FCRTHER, that COU,\TY has determined such acti\'ities serve
valuable public purposes, and constitute county business, and
WHEREAS, The Harbor Children's l\lIiance and Yictim Center, a Texas nonprofit
corporation, hereinafter referred to as THE IIARBOR, is engaged in providing
investi!-,>ations of child abuse and assisting the child \,ictims of abuse and neglect, along with
their families, and desires to enter into such a contract for the provision of certain scn'iccs to
'-
and support of the children and adults of COUJ\''!Y who are \.icnms of physical/sexual
abuse and neglect; said services being considered by both parties to this contract as fair
consideration from THE HARBOR to COU;yn' in exchange for the funds transferred
hereby.
IT IS THEREFORE AGREED THAT:
1. Payment by County: In consideration that the services described below to the
residents of COW\'TY, '!HE HARBOR shall be entitled to a sum not to exceed 528,500.00
per annum. Such amount shall be disbursed by COUJ\TTY to THE HARBOR after .January
1,2011, upon written request for TIlE II/IRBOR.
2. Insurance: The Count)' will require documentation of General Liability
ltlsurance coverage, with adequate limits to be detcrmined individually, depending on
exposure.
3. Services: THE HARIlOH shall prO\'ide sen'ices to the residents of COUN'/Y as
follows:
a. To provide the children and adults residing in COUJ','!Y and surrounding
counties with a facility where children and adults who are the victims of sexual
and/ or physical abuse and their non-offending family members can go for
evaluation, intervention and counseling.
b. To provide the agencies and professionals of COUNTY and surrounding
counties who work with abused children with a forum where they can gatller and
work together in assisting victims and their families.
c. To pro,ride a resource center for training and education in the area of
child abuse, domestic yiolencc and \"ictituization.
d. To provide a warm, non-threatening eln~irontncnt in which the ,rictims of
physical! sexual abuse and victimization and their families can work with law
enforcement or protection scnrices in preparation for their court appearances.
c. To provide a location where local and area law enforcement agencies and
those assisting them may obtain evidence to be used to in\yestigate and prosecute
those accused of child abuse, domestic \'iolence, family violence and neglect.
4. IRS Classification: THE HARBOR's Internal Re\'enue Sen'ice, non-profit
classification is 501 (c) (3) and its IRS EIN is 74-257RG79
5. Most Recent Financial and Performance Reports: TIlE //A1U30H shall
submit to COUNTY Auditor and COW\TY Judge each a copy of THE HARBOR s most
current independent financial audit or end-of-ycar financial report of all expenditures and
income for the period of THE HARBOR's fiscal year ending in calendar year 2010, within
GO days of the appro\"al of this contract. THE HARBOR shall prO\'ide to COUN'IY
Auditor and COUNTY.Judge cach a performance reyiew by which THE / IAHBOR gives
details of sen'ices prO\'ided and clients seryed for the prc\'ious CO UND' fiscal year ending
on December 31, 2010, on or before March 1,2011.
6. Prospective Financial and Performance Reports: THE HARBOR shall
submit to COW\'7Y Auditor and COUND' Judge each a copy of TIlE IIARBOR j.
independent financial audit or end-of-year financial report of all expenditures and income
for the period of THE lLARBOJ{'s fiscal year ending in calendar year 2010, within thirty
days following its receipt by THE HARBOR. THE llARBOR shall provide to CO(]j"TY
Auditor and CO (]j',rnT .Judge each a performance review by which T1 IE HARBOR gives
details of services prm'ided and clients served for Tl IE 1 l/IRBOR's fiscal year ending in
calendar year 2010, by March 1,2011.
7. Term: The Term of this contract is to begin on .January 1,2011 and end on
December 31, 2011, unless earlier terminated by either party on thirty days written notice.
8. Use of Funds: No moneys paid to "]] IE HARBOR shall be expended for any
purpose other than for the provision of certain services to and support of the victims of
COU2\'TI' who are victims of physical/sexual abuse and neglect; provides, however, that no
exception of the person who shall conduct all of the child interviews and provide training to
volunteers.
9. Books and Records: 1\1l books and records of THE HARBOR shall be open
for inspection during normal business hours to any member of the public, the Calhoun
County Auditor, and such persons as may be given that authority, in writing, by the
Commissioners' Court, provided, however that this clause shall in no way be construed to
override the provision of the I'ederal Privacy Act or other state or federal law or regulation
concerning the disclosure of confidential or pri,'acy matters.
10. Non-Exclusion: This contract is not exclusive and COUl\'T"j' reserves the right
to contract with additional parries for the provision of certain sctyiccs to and support of the
,-ictims of COUJ\TY who are victims of physical/sexual abuse and neglect in the area
covered by this contract.
11. Effectivencss: This contract IS effective upon apprO\'al bv Order of the
Calhoun County COll1missioocrs' Court.
12. Non-Discrimination: THE HARBOR agrccs to opcration under a policy of
non-discrimination with regard to the provision of said services. Such policy shall prohibit
discrimination on the basis of race, sex, age, religion, color, handicap. disability, national
origin, language, political affiliation or belief or other non-merit factor. Any act of
discrimination shall constitute a ll1aterial breach of this contract.
13. Sexual Harassment Prohibited:
a policy that prohibits sexual harassment.
material breach of this contract.
l1~fE I IARBOR agrees to adopt and maintain
.Any act of sexual harassment constitutes a
14. Applicable Laws: THE HARBOR agrees to comply with any and all applicable
laws, local, state and federal, regarding work hours, safety. wages, social security benefits,
and/ or workers compensation. This clause places a duty to meet the requirelnents of such
laws only if the law itself places such a duty on "{"fiE II/IRBOR. Any act in violation of any
of those laws or ordinances shall constinlte a material breach of this contract.
15. Default:
a. In the e\"Cnt either party shall fail to keep, observe or perform any
covenant, contract, term or proy-ision of this contract to be kept. observed or
performed by such party, respectively, and such default shall continue for a period of
ten days after notice thereof by the non-defaulting party to the other, then in any
such event the non-defaulting party shall be entitled to terminate this contract.
b.1\'o delay on the part of either party in exercising any right, power
or privilege shall operate as a waiver thereof, nor shall any single or partial exercise of
any right, power or pri,'ilege constitute such a waiver nor exhaust the same, which
shall be continuing. 1\'0 notice to or demand on either party in any case shall entitle
such party to any other or further notice Of demand in similar or other
circumstances, or constitute a waiver of the rights of either party to any other or
further action in any circumstances without notice or dClnand.
16. Successors and Assigns: This contract shall inure to the benefit of, and be
binding upon, the parties hereto and their respective heirs, legal representatives, successors
and assigns; provided that TI IE HARBOR may not assign this contract without COUNTIns
prior \vrittcn consent.
17. Governing Law: This contract shall be gm'erned by and construed and
interpreted in accordance with the laws of the State of Texas and shall be enforceable in, and
venue shall be in, Calhoun County, Texas.
18. Notices: Any notice Of communication hereunder 111USt be in writing, and may
be givcn by registered or certified mail; if gi,'en by registered or certified mail, same shall be
deemed to have been given and received when a registered or certified letter containing such
notice, properly addressed, with postage prepaid, is deposited in the L nited States mail; and
if given otherwise than by registered mail, it shall be deemed by ha\"Cn been gi\"Cn when
delivered to and recei,'ed by the part)' to whom it is addressed. Such notices or
communications shall be given to the parties hereto at the addresses set forth below. Any
party hereto may at any time by giving ten days writtcn notice to the other party hcreto
designate any other address in substitution of the foregoing address to which such notice or
communication shall be given.
19. Severability: I f any rerm, covenant or condition of this contract or the
application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this contract or the application of such term. covenant or
condition to persons or circumstances other than those as to which it is invalid or
unenforceable, shall not be affected thereby, and each tcrm, covenant or condition of this
contract shall be valid and shall be enforced to the fullest extent permitted by law.
20. Relationship: The parties hereby agree that this is a contract for the
administration of the Program and hereby rcnouncc the existence of any other relationship.
In no event shall COUi\'TI' han any obligation or liability wharsoever with respect to any
debts, obligations or liability of THE HARBOR, and TIlE 11/1RBOR shall have no
authority to bind COUN"fY to any contract, matter or obligation. 1\'0 duties of COUNTI?
are delegated to TIlE UARBOR by this contract and any prm'ision which is or may be held
to be such a delegation shall be of no force or effecr.
21. Modification; Termination: This contracr may be amended, modified,
rerminared or released only be wrirten instrument executed by COUl\ TY and TllE
HARBOR, except as herein otherwise proyided.
22. Total Agreement: This contract is a total and complete integration of any and
all undertakings existing between the parties hereto and supersedes any prior oral or written
agreements, promises or representation between them. The headings of the various
paragraphs of this contract are for conycnience only, and shall not define, interpret, affect or
prescribed the meaning and interpretation of the proyisions of this contract.
CALHOUN COUNTY
THE HARBOR CHILDREN'S
ALLIANCE AND VICTIM CENTER
i"-
By:
B,,_~.i ~Pf1
Date: _1 -'iJ- J~) \
Date:
NOTICES
COUNTY:
THE HARBOR:
Calhoun County Judge
211 S. Ann Street, Suite 301
Port Layaca, Texas 77979
President of the Board
P.O. Box 1300
Port La\'aca, Texas 77979
CLERK'S CERTIFICATION
1, Anita Fricke, County Clerk of Calhoun County, Texas, certify that the aboye
contract was accepted and agreed to by the Commissioners' Court of Calhoun County on
0\-::1."- II ?011 . ,
, - .
BY\J;e~~
Date: jjl- ~ '1- \ I
CHILD WELFARE ALLIANCE OF
CALHOUN COUNTY, INC
dba - THE HARBOR CHILDREN'S
ALLIANCE & VICTIM CENTER
FINANCIAL STATEMENTS
FOR THE YEAR ENDED AUGUST 31, 2009
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY INC
dba THE HARBOR CHILDREN'S ALLIANCE & VICTIM CENTER
FOR THE YEAR ENDED AUGUST 31, 2009
TABLE OF CONTENTS
Page No.
Independent Auditor's Report
I
Statement of Financial Position
2
Statement of Activities
3
Statement of Functional Expenses
4
Statement of Cash Flows
5
Notes to Financial Statements
6-12
Supplementary Report
REPORT ON INTERNAL CONTROL OVER FINANCIAL 13-14
REPORTING AND ON COMPLIANCE AND OTHER MA TIERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENTAL A UDITING STANDARDS
MEMBER OF
AMERICAN INSTITUTE OF
CERTIFIED PL'DLlC ACCOUNTM'TS
MARGARET E. FISSELER
CERTIFIED PUBLIC ACCOUNTANT
122 S. COMMERCIAL
PO BOX 557
GOLlAD, TX 77963-0557
(361) 645-3286 or (361) 645-3705 - Fax (361) 645-3533
email: mfisseler_mefcpa@att.net
MEMBER OF
TEXAS SOCIETY OF
CERTIFIED PUBLIC ACCOUNTANTS
Independent Auditor's Report
To the Board of Directors of
Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor Children's Alliance & Victim
Center
We have audited the accompanying statement of financial position of the Child Welfare Alliance of
Calhoun County, Inc., dba - The Harbor Children's Alliance & Victim Center (a nonprofit
organization) as of August 31, 2009, and the related statements of activities, functional expenses,
and cash flows, for the year then ended. These fmancial statements are the responsibility of the
Organization's management. Our responsibility is to express an opinion on these financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and the significant estimates made by management, as well
as evaluating the overall fmancial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor
Children's Alliance & Victim Center as of August 31,2009, and the changes in its net assets and its
cash flows for the year then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January
II, 2010, on our consideration of Child Welfare Alliance of Calhoun County, Inc., dba - The
Harbor Children's Alliance & Victim Center's internal control over fmancial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements
and other matters. The purpose of that report is to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on the internal control over financial reporting or on compliance. That report is an integral
part of an audit performed in accordance with Government Auditing Standards and should be
considered in assessing the results of our audit.
'IJ/~ E.. J~41J1tA..
Goliad, Texas
January 11,2010
-1-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC.
d.b.a. -The Harbor Children's Alliance & Victim Center
Statement of Financial Position
For the Year Ended August 31,2009
ASSETS
Current Assets
Cash and cash equivalents
Cash Investments
Accounts Receivable
Due from State
Accrued Interest
Prepaid expenses
$
33,351
17,064
4,104
32,711
43
12,734
100,007
Total Current Assets
Fixed Assets
Building (net)
Land
Furniture & Equipment (net)
Total Fixed Assets
289,332
9,872
22,475
321,679
TOTAL ASSETS
$
421,686
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts payable
$
4,488
Total Current Liabilities
4,488
NET ASSETS
Unrestricted
Temporarily Restricted
Total Net Assets
414,974
2,224
417,198
TOTAL LIABILITIES AND NET ASSETS
s
421,686
The accompanying notes are an integral part of these financial statements.
-2-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC.
d.b.a. - The Harbor Children's Alliance & Victim Center
Statement of Activitics
For Ycar Ended Angust 31, 2009
UNRESTRICTED NET ASSETS Temporarily
Revenues Unrestricted Restricted Totals
United Way $ 19,000 $ $ 19,000
Contributions 20,999 20,999
Child Advocacy Center 42,910 42,910
CAC-TX SwaIm 12,000
Calhoun County 28,500 28,500
Grants 15,000 15,000
Office of Attorney General - State 43,245 43,245
Office of Attorney General - Federal 29,191 29,191
National Children's Alliance 10,000 10,000
Fundraising 34,373 34,373
Interest 368 368
Miscellaneous 1,801 1,801
Net assets released from restrictions 21,776 (21,776)
satisfied by payments
Total support and revenue 267,163 (9,776) 257,387
EXPENSES
Program services
CAC-TX 38,319 38,319
CAC-TX SwaIm 9,776 9,776
Victim Advocacy 49,440 49,440
Child Welfare Programs 78,805 78,805
Total program services 176,340 176,340
Supporting services
Management and general 68,829 68,829
Fundraising 20,258 20,258
Total supporting services 89,087 89,087
Total unrestricted expenses 265,427 265,427
INCREASE (DECREASE) IN NET ASSETS 1,736 (9,776) (8,040)
NET ASSETS AT BEGINNING OF PERlOD
As previously reported 413,088 12,000 425,088
Adjustment for the understatement of the
Cash Account 150 150
BALANCE AT BEGINNING OF YEAR
AS REST A TED 413,238 12,000 425,238
NET ASSETS AT END OF PERIOD $ 414,974 $ 2,224 $ 417,198
The accompanying notes are an integral part ofthese financial statements.
-3-
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CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC.
d.b.a. - The Harbor Children's Alliance & Victim Center
Statement of Cash Flows
For Year Ended August 31, 2009
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets $ (8,040)
Adjustments to reconcile change in net assets to
net cash provided by operating activities
Depreciation 17,171
(Gain) Loss on disposal of equipment (net) 38
(Increase) Decrease in due from State (5,704)
(Increase) Decrease in Accounts Receivable 2,976
(Increase) Decrease in prepaid expenses (l,430)
(Increase) Decrease in accrued interest 71
Increase (Decrease) in operating liabilities
Accounts payable (5,267)
Accrued expenses
Net cash provided (used) by operating activities (185)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of Building and Improvements (20,930)
Purchase of equipment and furniture & fixtures (2,664)
Proceeds from the sale of investments
Interest reinvested in long-term investments (380)
Net cash used by investing activities (23,974)
CASH FLOWS FROM FINANCING ACTIVITIES
NET INCREASE (DECREASE) IN CASH (24,159)
BEGINNING CASH AND CASH EQUIVALENTS AS 57,360
PREVIOUSLY REPORTED
Adjustment for understatement of cash 150
BEGINNING CASH AND CASH EQUIVALENTS AS 57,510
RESTATED
ENDING CASH AND CASH EQUIVALENTS $ 33,351
The accompanying notes are an integral part of these financial statements.
-5-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to the Financial Statements
For the Year Ended August 31, 2009
NOTE 1:
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Organization
The Alliance is a nonprofit organization formed to provide a safe haven for child
victims of sexual and physical abuse and assist in the protection, care, health and
well-being of all children in Calhoun County, Texas by providing services for
parents and/or children to alleviate the problems that lead to child abuse and neglect
and by serving as an advocate for victims of abuse and neglect.
Promises to Give
Contributions are recognized at their fair value when the donor makes a promise to
give to the Alliance that is, in substance, unconditional. Contributions that are
restricted by the donor are reported as increases in unrestricted net assets if the
restrictions expire in the fiscal year in which the contributions are recognized. All
other donor-restricted contributions are reported as increases in temporarily or
permanently restricted net assets depending on the nature of the restrictions. When
a restriction expires, temporarily restricted net assets are reclassified to unrestricted
net assets.
The Alliance uses the allowance method to determine uncollectible unconditional
promises receivable. The allowance is based on prior years' experience and
management's analysis of specific promises made.
Donated Services
Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor Children's
Alliance & Victim Center, has received services from a substantial number of
unpaid volunteers who have made significant contributions of their time to crisis
intervention, shelter and counseling programs, fundraising events and administrative
services. Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor
Children's Alliance & Victim Center, maintains records of volunteer hours and
values these hours at rates established under various grant agreements. However,
only donated services that meet the criteria for recognition under Statement of
Financial Accounting Standards No. 116 are recorded on the fmancial statements.
During the year ended August 31, 2009, the financial statements recorded no
amount for hours of direct volunteer services, as it did not meet the criteria for
recognition under generally accepted accounting principles. The estimated value of
unreported volunteer services totaled $124,243.25, for 17,137 hours of service
during the year ended August 31, 2009.
-6-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to the Financial Statements (Continued)
For the Year Ended August 31, 2009
NOTE 1:
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Use of Estimates
Management uses estimates and assumptions in preparing financial statements.
Those estimates and assumptions affect the reported amounts of assets and
liabilities, the disclosure of contingent assets and liabilities, and reported revenues
and expenses. Accordingly, actual results could differ from those estimates.
Basis of Accounting
The accompanying financial statements have been prepared on the accrual basis of
accounting and, accordingly reflect all significant receivables, payables, and other
liabilities.
Support and Revenue
The Alliance receives its grant and contract support primarily from the United Way
of Calhoun County, the Children's Advocacy Centers of Texas, Inc. (CAC-TX), the
Office of the Attorney General and Calhoun County. Revenue from the United Way
grant and Calhoun County is recognized as received. Revenue from the CAC-TX
contract and the Office of the Attorney General is recognized when application is
made for reimbursement.
Property and Equipment
Donations of property and equipment are recorded as support at their estimated fair
value. Such donations are reported as unrestricted support unless the donor has
restricted the donated asset to a specific purpose. Assets donated with explicit
restrictions regarding their use and contributions of cash that must be used to acquire
property and equipment are reported as restricted support. Absent donor stipulations
regarding how long those donated assets must be maintained, the Alliance reports
expirations of donor restrictions when the donated or acquired assets are placed in
service as instructed by the donor. The Alliance reclassifies temporarily restricted net
assets to unrestricted net assets at that time. The Alliance follows the practice of
capitalizing expenditures with a value of more than $50 and a life expectancy of more
than three years. Depreciation is computed on a straight-line basis over the useful lives
of the assets generally as follows:
Land Improvements
Buildings and Improvements
Computers and data handling equipment
Equipment
Furniture and Fixtures
20 Years
40 Years
5 Years
7 Years
7-10 Years
-7-
NOTE 1:
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE
HARBOR CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to Financial Statements (Continued)
For the Year Ended August 31, 2009
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Financial Statement Presentation
In 1995, the Alliance was required to adopt Statement of Financial Accounting
Standards (SFAS) No. 117, Financial Statements of Not-for-Projit Organizations.
Under SF AS No. 117, the Alliance is required to report information regarding its
financial position and activities according to three classes of net assets: unrestricted net
assets, temporarily restricted net assets, and permanently restricted net assets. In
addition, the Alliance is required to present a statement of cash flows. The Alliance has
no permanently restricted net assets.
Contributions
The Alliance also was required to adopt SF AS No. 116, Accounting for
Contributions Received and Contributions Made in 1995. In accordance with SFAS
No. 116, contributions received are recorded as unrestricted, temporarily restricted,
or permanently restricted support depending on the existence and/or nature of any
donor restrictions.
Cash and Cash Equivalents
For purposes of the statement of cash flows, cash and cash equivalents are
considered to be all unrestricted cash on hand, cash deposited with banks and
certificates of deposit with maturities of90 days or less.
Income Taxes
The Alliance is currently exempt from income taxes under Section 50l(c)(3) of
the Intemal Revenue Code. Thus, no provision for income taxes is included in
these statements. The Internal Revenue Service has also determined that the
Alliance is not a private foundation within the meaning of Section 509(a) of the
Internal Revenue Code. There was no unrelated business income for the period.
Credit Risk
Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor Children's
Alliance & Victim Center maintains its cash in one financial institution. At August
31, 2009, the bank balance did not exceed the federally insured limits in the
financial institution. There were no losses incurred during 2009. As of October 3,
2009 the FDIC limits were raised to $250,000 for all depository accounts.
-8-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to Financial Statements (Continued)
For the Year Ended August 31, 2009
NOTE 2:
LAND, BmLDINGS AND EQmPMENT
Land, buildings and equipment were as follows:
August 31,
2009
Land
Storage Building
Building
Furniture, fixtures and equipment
$ 9,872
1,296
305,430
64.736
Total land, buildings and equipment
381,334
Less accumulated depreciation
(59.655)
Net land, buildings and equipment
$ 321.679
Depreciation expense for the year ended totaled $17,171.00.
NOTE 3:
FUNCTIONAL ALLOCATION OF EXPENSES
Directly identifiable expenses are charged to program, fundraising and
administrative services. Expenses related to more than one function are charged
to programs and supporting services on the basis of management's estimate of
time and utilization. Administrative expenses include those expenses that are not
directly identifiable with any other specific function but provide for the overall
support and direction of the Alliance.
-9-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to Financial Statements (Continued)
For the Year Ended August 31, 2009
NOTE 4:
NOTE 5:
NOTE 6:
SUMMARY OF GRANTS/CONTRACTS FUNDING
The Alliance was primarily funded through the following grants and contracts for
the period September I, 2008 to August 31, 2009:
Funding Source
United Way
United Way
CAC- TX
CAC- TX - Swaim
National CAC
Office of Attorney
General-State
Office of Attorney
General-Federal
Calhoun County
Grant
Contract Period
04/01108 to 03/31109
04/01/09 to 03/31/10
09/01/08 to 08/31/09
09/01/08 to 08/31/09
01/01/09 to 12/31/09
09/01/08 to 08/31/09
09/01/08 to 08/31/09
01/01/09 to 12/31/09
Total Grants and Contracts
ACCOUNTS RECEIVABLE
Total
Grant/ Contract
18,000
20,000
42,910
12,000
10,000
43,455
29,191
28,500
Recognized
Support
$ 9,000
10,000
42,910
12,000
10,000
43,245
29,191
28,500
$ 184.846
At year end the Organization's accounts receivable consisted of donations towards
the fundraisers for a total of$4,104.
DUE FROM STATE
Due from State at August 31, 2009, consisted of Children's Advocacy Center of
Texas, Office of Attorney General contract reimbursements, and National
Children's Alliance.
NCA
CAC-TX
OAG - State
OAG - Federal
Total Due from State
$ 5,000
13,012
8,676
6.023
$32.711
-10-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to Financial Statements (Continued)
For the Year Ended August 31, 2009
NOTE 7:
COMPENSATED ABSENCES
Employees are entitled to paid vacations, sick days and personal days off,
depending on job classification, length of service, and other factors. It is
impractical to estimate the amount of compensation for future absences, and
accordingly, no liability has been recorded in the accompanying financial
statements. The Organization recognizes the cost of compensated absences when
paid.
NOTE 8:
CASH AND CASH EQUIVALENTS
Cash includes amounts on deposit in a checking account and money market
accounts as follows:
Checking
Money Markets
Total Cash & Cash Equivalents
$ 33,351
-O-
S 33.351
NOTE 9:
INVESTMENTS
Investments consist of a certificate of deposit. Interest accrues at 0.50% per
annum and is paid quarterly. The certificate of deposit matures October 29,2009.
NOTE 10:
TEMPORARILY RESTRICTED NET ASSETS
As of August 31, 2009, temporarily restricted funds were comprised of the SwaIm
Grant funds through the CAC- TX in the amount of $2,224.00. These funds are
temporarily restricted for strategic planning.
NOTE II:
EMPLOYEE BENEFITS
On February 25, 2005 the Alliance approved health care benefits for all employees,
the Alliance agreed to pay 100% of the employee's children's health insurance
coverage and 80% of the employee's health insurance premiums, and this also
includes life insurance and IRA benefits. The total paid out by the entity was $9,921
for the year.
-11-
CHILD WELFARE ALLIANCE OF CALHOUN COUNTY, INC., dba - THE HARBOR
CHILDREN'S ALLIANCE & VICTIM CENTER
Notes to Financial Statements (Continued)
For the Year Ended August 31, 2009
NOTE 12:
CONCENTRATIONS
In 2009 Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor
Children's Alliance & Victim Center received approximately 49% of its funding
from The Texas Department of Criminal Justice and Office of Attorney General. In
2008 the funding was approximately 45%. Continued funding is contingent on the
economic stability in Texas and the entire country. It is conceivable that one or
more funding sources could decrease drastically in the near term.
NOTE 13: ADJUSTMENT FOR THE UNDERSTATEMENT OF THE CASH
ACCOUNT
A check in the prior year for program assistance was voided out after the close of
the year. An adjustment was made to the cash account for the current year ended.
-12-
SUPPLEMENTARY REPORT
MEMBER OF
AMERICAN msTlTUTE OF
CERTIFIED PUBLIC ACCOUNT M'TS
MARGARET E. FISSELER
CERTIFIED PUBLIC ACCOUNTANT
122 S. COMMERCIAL
PO BOX 557
GOLIAD, TX 77963-0557
(361) 645-3286 or (361) 645-3705 - Fax (361) 645-3533
email: mfisselermefcoa(Ql.att.net
hIE.\mER OF
TEXAS SOCIETY OF
CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANICIAL
STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENTAL AUDITING STANDARDS
To the Board of Directors of
Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor Children's Alliance & Victim
Center
We have audited the financial statements of Child Welfare AIliance of Calhoun County, Inc., dba
- The Harbor Children's Alliance & Victim Center (a nonprofit organization) as of and for the
year ended August 31, 2009, and have issued our report thereon dated January 11,2010. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to fmancial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered Child Welfare Alliance of Calhoun County,
Inc., dba - The Harbor Children's AIliance & Victim Center's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Child Welfare Alliance of Calhoun County, Inc., dba - The Harbor
Children's Alliance & Victim Center's internal control over financial reporting. Accordingly, we
do not express an opinion on the effectiveness of the Organization's internal control over
financial reporting.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination
of control deficiencies, that adversely affects the organization's ability to initiate, authorize,
record, process, or report financial data reliably in accordance with generally accepted accounting
principles, such that there is more than a remote likelihood that a misstatement of the
organization's financial statements that is more than inconsequential will not be prevented or
detected by the organization's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by the organization's internal control.
-13-
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MA TIERS BASED ON AN AUDIT OF FINAN1CIAL
STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENTAL A UDITING STANDARDS
(Continued)
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Child Welfare Alliance of Calhoun
County, Inc., dba - The Harbor Children's Alliance & Victim Center's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
This report is intended solely for the information and use of the management, Board of Directors,
others within the entity, the Board of Trustees, and federal awarding agencies and pass-through
entities and is not intended to be and should not be used by anyone other than these specified
parties.
YJj~ <E t:i(~ 4"h
Goliad, Texas
January 11,2010
-14-
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!1111 EVANSTON INSURANCE COMPANY
Policy No.
Prevo No.
Prod. No.
SM-874349
SM-867130
37055
DECLARATIONS - PROFESSIONAL LIABILITY INSURANCE POLICY FOR
SPECIFIED MEDICAL PROFESSIONS
Claims Made Coverage: The coverage afforded by this policy is limited to liability for only those Claims that
are first made against the Insured duling the Policy Peliod or the Extended Reporting Peliod, if exercised, and
reported in wliting to the Company pursuant to the terms herein.
Notice: This is a duty to defend policy. Addrtionally, this policy contains provisions that reduce the limrts of
Iiabilrty stated in the policy by the costs of legal defense and permit legal defense costs to be applied against the
deductible, unless the policy is amended by endorsement. Please read the policy carefully.
1. NAMED INSURED: CHILD WELFARE ALLIANCE OF CALHOUN CO. DBA: THE HARBOR
CHILDREN'S ALLIANCE & ViCTIM CENTER
2. BUSINESS ADDRESS:
215 W. RAILROAD STREET
PORT LAVACA, TX 77979
3. POLICY PERIOD: From August 22, 2010 to August 22, 2011
12:01 A.M. Standard Time at address of Insured stated above.
4. PROFESSIONAL SERVICES: Clisis intervention information and referral services
5. LIMITS OF LIABILITY:
Each Claim:
$ 500,000
Policy Aggregate:
$ 500,000
6. DEDUCTIBLE:
Each Claim:
$
1,000
7. RETROACTIVE DATE: August 22, 2001
8. RATE: Flat
PREMIUM BASE: Flat
9. PREMIUM FOR POLICY PERIOD:
Minimum
Deposrt
$
$
4,350.00
4,350.00
10. PREMIUM FOR EXTENDED REPORTING PERIOD: 150% for 12 months; 175% for 24 months; or
200% for 36 months
11. The Insured is not a proplietor, supelintendent, executive officer, director, partner, trustee or employee
of any hosprtal, sanrtalium, clinic wrth bed-and-board facilrties, laboratory, or any business enterplise not
named in Item 1. hereinabove, except as follows:
None
P:=ln,:. 1
@
COMMERCIAL LINES POLICY
COMMON POLICY DECLARA T/ONS
TEXAS FARM BUREAU UNDERWRITERS
7420 FISH POND RD . WACO TX 7e710-1010
MAILING ADDRESS: PO BOX 2689 . WACO TX 76702.2689
POLlCY,NUMBER,
874920L
Page 1 of 2
HelPl'>ijY""'.I'O'N'Y\I~UOUSl
WWW.txfb-ins.com
POLICY PERIOD: FROM: 08 -28 - 20 1 0 TO: 08 - 28 - 20 11 AT 12:01 A.M., STANDARD TIME AT YOUR MAILING ADDRESS SHOWN BELOW
029 029
18910
NAMED INSURED AND MAILING ADDRESS
CHILD WELFARE ALLIANCE OF
CALHOUN CO/DBA THE HARBOR
PO BOX 1300
PORT LAVACA TX 77979
IBUSINESS DESCRIPTION OFFICES
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE
WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY.
THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED.
THIS PREMIUM MAY BE SUBJECT TO ADJUSTMENT.
Total Provisional Premium
PREMIUM
$ NOT COVERED
$ NOT COVERED
$ NOT COVERED
$ 298
$ NOT COVERED
$ 957
$ NOT COVERED
$ NOT COVERED
$ NOT COVERED
$ NOT COVERED
$ NOT COVERED
$ 1, 255
BOILER AND MACHINERY COVERAGE PART
COMMERCIAL AUTOMOBILE COVERAGE PART
COMMERCIAL CRIME COVERAGE PART
COMMERCIAL GENERAL LIABILITY COVERAGE PART
COMMERCIAL INLAND MARINE COVERAGE PART
COMMERCIAL PROPERTY COVERAGE PART
EMPLOYMENT-RELATED PRACTICES LIABILITY COVERAGE PART
FARM COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
POLLUTION LIABiLITY COVERAGE PART
PROFESSiONAL LIABILITY COVERAGE PART
FORMS APPLICABLE TO ALL COVERAGE PARTS (SHOW NUMBERS):
IL0003 (11-1985); IL0017 (11-1998); IL0021 (11-1985); IL0275 (06-1995)
ASDisnmimt ~f thill puliGY ~hall nut be valla eJu;~pt Wllh lhe written consent of the Company.
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
IL OS 00 (04-1998) Copyright. Insurance Services Office, Inc., 1998
'29
18910
4CGJ
.
HelpjngYoulsWl;,tW,DoBesl
WWw.ixfb-;n~.com
COMMERCIAL PROPERTY COVERAGE PART
DECLARA TlONS PAGE
TEXAS FARM BUREAU UNDERWRITERS
7420 FISH POND RD . WACO TX 76710-1010
MAILING ADD~~ii: PO BOX J.99 . WACO T)( 70702-20B9
POUCY:::NUMBER
874920L
Page 2 of 2
o ~X~cl0,SR~-i:~~~~~T:irACHED
POLICY PERIOD: FROM: 08-28-2010 TO: 08-28-2011 AT 12:01 A.M., STANDARD TIME AT YOUR MAILING ADDRESS SHOWN BELOW
029 029
18910
NAMED INSURED AND MAILING ADDRESS
CHILD WELFARE ALLIANCE OF
CALHOUN CO/DBA THE HARBOR
PO BOX 1300
PORT LAVACA TX
77979
DESCRIPTION OF PREMISES
SLOG ITEM
NO NO LOCATION
1 1 215 W RAILROAD ST, PORT LAVACA
1 2
1 3
CONSTRUCTION
OCCUPANCY
FRAME
FRAME
FRAME
OFFICES
CONTENTS IN ITEM 1
GLASS
COVERAGES PROVIDED INSURANCE AT THE DESCRIBED PREMISES APPLIES ONLY FOR COVERAGES FOR WHICH A LIMIT OF INSURANCE IS SHOWN.
BLDG. ITEM COVERED CAUSES
NO NO COVERAGE WMT OF INSURANCE OF lOSS
I 1 BUILDING $ 300,000 BROAD
I 2 PERSONAL PROPERTY $ 30,000 SPECIAL
1 3 GLASS
COINSURANCE
80%
80%
0%
$
$
$
PREMIUM
666
235
56
OPTIONAL COVERAGES APPLICABLE ONLY WHEN ENTRIES ARE MADE IN THE SCHEDULE BELOW.
,lDG ITEM AGREED VALUE
'40 NO EXPIRATION DATE COVERAGE
ITOTAL POLICY LIMIT OF INSURANCE
$
330,000 I
I TOTAL POLICY PREMIUM $
957
1
1
1
1
2
3
BUILDING
PERSONAL PROPERTY
GLASS
~IF EXTRA EXPENSE COVERAGE, LIMITS ON LOSS PAYMENT.
>HONTHlY >EXTENDED
AMOUNT REPLACEMENT COST ~~S~~N~~Y ~~:1~SUSF ~~~~~~I~~
(Fraetion) INDEHNITY (Days)
300,000
30,000
YES
YES
YES
$
$
\'I0RTGAGE HOLDERS
ILDG. NO
ITEM NO.
MORTGAGE HOLDER NAME AND MAILING ADDRESS
BLDG NO
ITEM NO
"APPLIES TO BUSINESS INCOME ONLY
MORTGAGE HOLDER NAME AND MAILING ADDRESS
LOG NO
!TEM NO
MORTGAGE HOLDER NAME AND MAILING ADDRESS
BLDG NO
ITEM NO
MORTGAGE HOLDER NAME AND MAILING ADDRESS
IEDUCTIBLE SEE CP0320 (10-1990)
ORMS APPLICABLE
J All COVERAGES: CP0090 (07-1988);
IL0003 (11-1985);
:> SPECIFIC PREMISES/COVERAGES:
.DG ITEM
:>. NO COVERAGES
I 1 BUILDING
CPI057 (07-1992)
MULTIPLE DEDUCTIBLE FORM SCHEDULE
CPOl42 (12-1992); CP0202 (02-1996); CP1272 (12-1998);
IL0017 (llcJ998);_IL0021 (11-1985)
FORM NUMBER
CP0010 (10-1991); CPI020 (10-1991); CP0320 (10-1990);
I
2 PERSONAL PROPERTY
CPI057 (07-1992)
CPOOIO (10-1991); CPI030 (10-1 91); CP0320 (10-1990);
3 GLASS CPOOl6 (10-1991); CP0204 (05-1999); CP0320 ClO-1990);
CPI057 (07-1992); CPI915 (07-1988); CP0156 (05-1998)
-.-........-...-...--..-.....-..........--....-..-...........-.--...--
'9
18910
4CGJ
Assignment of this policy shall not be valid except with the written consent of the Company. n-,_....._...... n
DEPOSIT $3,744.10 FROM THE SALE OF RECYCLABLE METAL INTO PRECINCT #2, 2011
ROAD AND BRIDGE ACCOUNT:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to deposit $3,744.10
from the sale of recyclable metal into Precinct #2, 2011 Road and Bridge Account. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY PRECINCT 2
Texas Port Recycling
Victoria Facility
3105 Odem 51.
Victoria, TX 77901
(361) 560-2341
GROSS TARE NET ADJ PAID "T VEHICLE ID
512DO 35580 15620 0 15620 "HT DUMP
") u.
Q,\>t!l
IVI.I\ .i
- (fk'l -J' ul_
ft I( i)~( ~
Date: 01/05/11
Check No: 64003386
TICKET~ SHP DATE COMMODITY
TEJFMO 01/05/11 Shreddable " & '2
PRICE UH FRT EXT TOTAL AMT
10.2500 C" 0.00 1601.05
-----------------------------------------------------------------------------------------------------------------------------------
SUPPLIER CALHa' TOTALS (Pounds):
15620
o 15620
TOTAL AMOUNT DUE SUPPLIER: S
1601.05
CALHOUN COUNTY PRECINCT 2
Texas Port Recycling
Victoria Facility
3105 Odem 51.
Victoria, TX 77901
(361) 560-2341
GROSS T ARE NET
49940 35800 14140
Date: 01/07/11
Check No: 64003391
TICKET' SHP DATE COMMODITY
TEJZ~F 01/07/11 Shreddable '1 & #2
ADJ PAID ~T VEHICLE 10
o 14140 CALHOUN
PRICE UM FRT EXT TOTAL AMY
9.7500 C" 0.00 1378.65
-----------------------------------------------------------------------------------------------------------------------------------
SUPPLIER CALH01 TOTALS (Pounds):
14140
o 14140
TOTAL AMOUNT DUE SUPPLIER: S
1378.65
co~~
CALHOUN COUNTY PRECINCT 2
Texas Port Recycling
Victoria Facility
3105 Odem St.
Victoria. TX 77901
(361) 560-2341
.) J \r /U\6I'> ~
R\I..~- t::"iWt - ~...(- Alt CUfl\,
Date: 01/0611 1
Check No: 64003387
PRICE UM FRT EXT TOTAL AMT
9.7500 C" 0.00 764.40
TICKET' SHP DATE COMMODITY
TEJOSV 01/06/11 Shreddable ~1 & ~2
SUPPLIER CALH01 TOTALS (Pounds):
GROSS TARE
31120 23280
HET
7840
ADJ PAID ~T VEHICLE ID
o 7840 CALHOUN CO
7840
o
7840
TOTAL AMOUNT DUe SUPPLIER: S
764.40
COpy
,
REQUEST BY ROAD AND BRIDGE PRECINCT #3 TO OPEN A CREDIT ACCOUNT WITH
DOGGETT HEAVY MACHINERY FOR PARTS AND SERVICE AND AUTHORIZE COMMISSIONER
PRECINCT #3 TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve the
request by to open a credit account for all Road and Bridge Precincts with Doggett Heavy Machinery for
parts and service and authorize Commissioner Fritsch to sign. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
PRELIMINARY PLAT FOR PORT ALTO WEST MARINA SUBDIVISION:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the
preiiminary Plat for Port Alto West Marina Subdivision. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
REQUEST BY ROAD AND BRIDGE PREINCT #3 TO OPEN A CREDIT ACCOUNT WITH HOLT CO.
OF TEXAS FOR PARTS AND SERVICE AND AUTHORIZE COMMISSIONER PRECINCT #3 TO
SIGN:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the
request to open a credit account for all Road and Bridge Precincts with Holt Co. of Texas for parts and
service and authorize Commissioner Fritsch to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
RESOLUTION REGARDING UNFUNDED MANDATES:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to approve the Resolution
Regarding Unfunded Mandates. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted
in favor.
County of Calhoun
State of Texas
Resolution
WHEREAS, Calhoun County is responsible for the operation and management of many and
various governmental programs as required or authorized by state law; and
WHEREAS, many state officials appropriately oppose unfunded mandates scnt do\'..n to stales
from the federal government; and
WHEREAS, the state of Texas, acting through the Texas Legislature or through a state agency or
executive order, enacts laws or promulgates rules that have the effect of imposing mandatory
financial obligations upon Texas counties in the same manner that federal mandates obligate the
state; and
WHEREAS, such unfunded or underfunded mandates disproportionately burden local property
taxpayers with paying for state programs. resulting in local tax increases and/or cutbacks in local
programs; and
\VHEREAS, Rep. Burt Solomons has filed HJR 56 in the 82nd Legislature, a constitutional
amendment that would "restrict the power of the Legislature to mandate requirements upon
certain local governments," including counties, cities, hospital districts, community college
districts, and special districts created by those entities; and
WHEREAS, HJR 56 states that "no bill enacted by the Legislature on or after Jan. 1,2012
requiring a local government to establish, expand or modify a duty or activity that requires the
expenditure ofrevenue by the local government shall be effective until and unless the Legislature
appropriates or otherwise provides for the payment or reimbursement, from a source other than
the revenue of the local government, of the costs incurred for the biennium by the local
government in complying with the requirement;"
NOW, THEREFORE, the County of Calhoun does hereby resolve that it is in the best interests of
Texas counties and their taxpayers to support and favor the passage ofHJR 56, as \vell as
encouraging all members of the Texas House of Representatives to co-sponsor HJR 56.
ADOPTED THE 27" DA Y OF .January, 2011.
!Utu./ojtf____
Michaelt'pt j;
Calhoun County Judge
o
Vern Lyssy, Commlssi er
Precinct No.2
~dw,;l~~
cnneth Fmster, COmlTIlSSlOner
Precinct No. .:I.
NAME SUSAN RILEY IN THE COUNTY JUDGE'S OFFICE AS RECORDS MANAGEMENT OFFICER
FOR NON-ELECTED OFFICIALS FOR THE PURPOSE OF RECORDS CONTROL SCHEDULES WITH
THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to name Susan Riley in the
County Judge's Office as Records Management Officer for Non-Elected Officials for the purpose of
Records Control Schedules with The Texas State Library and Archives Commission. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor,
ORDER
RECORDS MANAGEMENT OFFICER
For NON-ELECTED OFFICIALS
WHEREAS, In 1995 Calhoun County Commissioners' Court Adopted a Records
Control Schedule according to Local Government Code 9203.041; and
WHEREAS, This Records Control Schedule as filed with the Texas State Library State
and Local Records Management Division sets out Retention periods for records of Calhoun
County; and
WHEREAS,
and
Elected Officials were named as their own Records Management Officer;
WHEREAS, An Order appointing the Administrative Assistant to the County Judge as
the Records Management Officer for the Maintenance and Administration of the Records
Control Schedule for Non-Elected Officials, as well as for the County Judge, is needed and that
Order is to be sent to the Texas State Library.
NOW THEREFORE, it is hereby Ordered by the Calhoun County Commissioners' Court
that Susan Riley, Administrative Assistant to Calhoun County Judge Michael J. Pfeifer is hereby
appointed Records Management Officer for Non-Elected Officials and for the Office of the
County Judge.
Adopted this the 27'h day of January, 2011.
I1iJf~
ichael . P e"
Calhoun County udge
Vern Lyssy, Commi
Precinct No.2
enneth Finster, Commissioner
Precinct No.4
COUNTY REPORTS:
The Tax Assessor/Collector and the Extension Service presented their monthly reports for the month of
December 2010 and after reading and verifying same, a Motion was made by Judge Pfeifer and seconded
by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
.
SUMMARY
TAX A55E550R.COLLECTOR'5 MONTHLY REPORT
FOR: DECEMBER 2010
COLLECTIONS DISBURSEMENTS
Title Certificate Fees '" $ 8,008.00
Title Fees Paid TXODl $ 4,953.00
Title Fees Paid County Treasurer Salary Fund $ 3,OS5.00
Motor Vehicle Registration Collections $ 108,829.58
Disabled Person Fees $ 60.00
Postage $ 122.00
FD ADDITIONAL COLLECTIONS $ 2.00
FD Fees In Excess of Collections
Paid TXDOT $ 102,969.32
Paid TXOOI SP $ 866.33
Paid County Treasurer $
Paid County Treasurer Salary Fund $ 5,108.0S
DMV CCARDTRNSFEE $ 269.88 $
FD Additonal Collections $ 2.00 $
First Dala (IBC) Credit/Debit Card Fee's $ 118.78
FQ Fees In Excess of Collections $ 153.08
Motor Vehicle Sales & Use Tax Collections $ 473,155.80
Paid Slate Treasurer $ 473,155.80
Special Road/Bridge Fees Collected $ 15,600.00
Paid TXDOT - RIB Fees $ 15,132.00
Paid County Treasurer - RIB Fees $ 468.00
Texas Parks & Wildlife Collections $ 2,645.00
FO ADDITIONAL COLLECTIONS $ 0.92
FD Fees In Excess of Collections $ 0.72
Paid Texas Palil.s & Wildlife $ 2,380.50
Paid County Treasurer Salary Fund $ 264.50
FD Additonal Collections $ 0.92
FD Fees In Excess of Collections $ 0.72
State Beer & Wine Collections Month of DECEMBER $ 1,03S.00
State Beer & Wine Collections $
Paid Tx Alcoholic Beverage Commission $ 1,388.50
Paid County Treasurer, Salary Fund $ 23.50
County Beer & Wine Collections $
Paid County Treasurer, County Beer & Wine $ 281.25
Paid County Treasurer, Salary Fund $ 13.75
Renewal Fees for County Beer & Wine $
Paid County Treasurer - Renewal Fet $
Additional Postage. Vehicle Registration $ 21.00
Paid County Treasurer - Additional Postage $ 21.00
Interest earned on P&W $ 9A9 and $ 9.49
Refund s Accounts
Paid County Treasurer. 11'11. on paw & Ref $ 9.49
Interest earned on Office Account $ 335.07
Paid county Treasurer - Nav. East $ 1.15
Paid County Treasurer. all other districts $ 333.92
Business Personal Property - Misc. Fees $ 741.69
Paid County Treasurer $ 741.69
EXCESS FUNDS $ 15,839.71
Paid County Treasurer $ 15,839.71
Overpayments $ 191.58
Current Tax Collections $ 1,371,210.65
Penalty and Interest - Current Roll $
Discount for early payment of taxes $ 14,985.14
Delinquent Tax Collections $ 28,623.83
Penalty & Interest - Delinquent Roll $ 7,642.93
Discount for early payment of taxes $ $
Collections for Delinquent Tax Attorney $ 5,326.18
Advance - FM & l Taxes $
Advance - County AdValorem Taxes $ 1,201,293.28
Paid County Treasurer - Nav, East $ 5,121.91
Paid County Treasurer - all other Districts $ 186,268.66
Paid County Treasurer - DefinQ Tax Arty Fee $ 5,326.18
Payment in Lieu of Taxes
Paid County Treasurer - Navig East
Paid County Treasurer - All other Districts
Boat/Motor Sales & Use Tax Collections
Paid State Treasurer
Paid County Treasurer, Salary Fund
Special Farmers Fees Collected
Paid State Treasurer, Farmers Fees
Hot Check Collection Charges
Paid County Treasurers, Hot Check Charge
Overage on Collection/Assessing Fees
Paid County Treasurer, overage refunded
Escheats
Paid County Treasurer.-escheals
TOTAL COLLECTIONS $
BAL FORWARD NOVEMBER 2010 STATE/COUNTY BEER ANO WINE COLL'S S
BA.L FORWARD DECEMBER 2010 STATE/COUNTY BEER AND WINE COLL'S $
TOTAl COLlECTIONSJINClUOING CHANGE IN BEER ANO WINE BALANCE FORWARO S
TOTAL DISBURSEMENTS
TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY
N~) dIJJ____
, GLORIA A. OCHOA
Tax Ass8ssor-Collector
$
$
$
$
10,352.84
$ 9,835.20
$ 517.84
50.00
$ 50.00
15.00
$ 15.00
$
$
2,049,818.95
650.00
$
$
$
$
2,050,468.95
2,050,468.95
$
2,050,468.95
MICHAEL J. PFEIFER
County Judge
~EXTENSION
Texas A&M System
Calhoun County Extension Office
Decembet' 2010 Report to Commissioner's Court
Improving Lives. Improving Tnas.
December 2: Puddle Ducks in Port Lavaca
Christmas Parade
Rhonda was joined by members of the Lakeside
4H Club. Our Lady of the Gulf Catholic School,
and Jack LaBarge of the Seadrift Sail and Yacht
Club in the Port Lavaca Christmas Parade. Jack's
sailboat was the "mother duck" and three puddle
duck racers followed her down Virginia Street.
The MARINER ONE and LAKESIDE DUCK
were both build this year by youth with the help of
various adult volunteers. The project involves
hands-on application of mathematical concepts
and several other problem-solving skills. Thc
parade was a nice way to show off the vessels to
local residents.
December 6-7 - Texas Plant I'rotection
Conference
Chance attended the Annual Conference in
College Station. TX. The conference continually
provides material that is instrumental in helping
agents' better assist their producers. There were
several presentations which had a direct relation to
issues in the county such as "Weed Resistance
Management", "Soybean Planting Dates", and
"The use of Flutriafol to manage Cotton Root Rot"
December 8: 2"d Annual Extension Office
Holiday Open House
Forty-seven interested stakeholders joined
Chance, Rhonda, and Katherine at the second
annual Extension
Open House. The two
hour. come and go
evcnt was enjoyed by
all, as the agents and
citizens ate and visitcd
about a wide variety of
topics. The knot
demonstration boards
made by Jack LaBarge
and Rhonda were a big
hit with thc families.
He's pictured here helping Theresa Dent, while
hcr daughters. Katherine and Erin, as well as
Mrs. Karen Lyssy and her daughter Natalie also
December 14 - Row Crop Meeting
The Calhoun County Row Crop Committee held
their end of the year meeting to review the year's
program. Projects that were reviewed were variety
tests, deep soil fertility, and cotton root rot. There
were also preliminary discussions on ideas for next
year's programming efforts.
J)ecember 14 - Program review with Regional
Program I>irector
Chance met with Dr. Monty Dozier to review the
past year. During thc mecting they discussed
things that could be improved upon and also things
that need to bc continucd because of their benefit.
December 20 - 4-H Christmas Party
The Calhoun County 4-H Council hosted their
Annual Christmas Party. The members who
attended brought canncd goods that were taken to
the local food pantry. Also. thcy made Christmas
Cards that were taken to thc Calhoun County
Nursing home. They then enjoyed playing various
gamcs including a "Dance-Oft". and Karaokc.
Extension programs serve people of all ages regardless ofsocio-economic level, race, color, sex, religion, disability, or national origin.
The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating.
Calhoun County Extension Office December 2010 Report to Commissioner's Court
December 21: 2nd Trade Adjustment Assistance
Oricntation Workshop
Sea Grant Seafood Specialist Mike Haby returned
to present a second orientation meeting for Shrimp
producers who were approved by the Farm Service
Agency. The Trade Adjustment Assistance
program is for eligible producers from 2008 due to
an imbalance in import prices. This second
meeting had thirteen individuals in attendance and
was a last chance opportunity for them to maintain
their eligibility for the program. The first meeting
on November 30th had 44 people attending.
UPCOMING EVENTS
January 3: Guest speaker for All Around 4H
Club
January 5: Fishcrics tour in Frecport hosted
by Gary Graham
,January 10: Gucst speakcr for 6-Mile 4H Club
.January 15: Tcxas Sea Grant booth at Houston
Boat Show
,January 19: AgriLifc Pcrformanee Rcview
January 26-28: Texas Aquaculture Association
Confcrence in Bay City
2
Calhoun County Extension Office December 2010 Report to Commissioner's Court
CALHOUN COUNTY EXTENSION OFFICE
TRAVEl REPORT TO COMMISSIONER'S COURT
DECEMBER 2010
Lodging Other Other
Date Travel Description. Miles Meals (Usted) (Cost)
12/1/2010 Port Lovaeo - CEA-CMR-PV 4.3
1212/2010 Port Lovaeo - CEA-CMR-PV 5.1
12/3/2010 Port Lovaeo - CEA-CMR-PV 10.6
121612010 Port Lovaeo, Six Mile - CEA-CMR-PV 17.1
121612010 Texas PJant Protection Conterence-College Station, Texas - eEA - AGNR - PV 459.0
12/712010 Port Lavoca - CEA-CMR-PV 5.8
12/8/2010 Port Lovaeo - CEA-CMR-PV 6.7
12/9/2010 Port LovoCQ - CEA-CMR-PV 7.5
12/10/2010 Port Lovaeo . CEA-CMR-PV 3.2
12/14/2010 Point. Comfort. Indianala, Magnolia Beach - CEA-CMR-PV 40.8
12/15/2010 Powderhorn for Kayaks & Port lavaca Site Visits - CEA-CMR-CT 34.3
1211512010 Site Visits - eEA - AGNR - PV 53.0
12/16/2010 Port Alto, Olivia, Perry R. 8ass, Trail Foundation - CEA-CMR-PV 43.8
12/2012010 Port lavaea - CEA-CMR-PV 9.'
12/21/2010 Port lovaeo - CEA-CMR-PV 14.7
12122/2010 Seadrift, Port lavaca, Magnolia Beach - CEA-CMR-PV 58.8
12/27/2010 Port lavaca, ANWR - CEA-CMR-PV 68.4
12/28/2010 Port lavaca, Port O'Connor - CEA-CMR-PV 54.3
12/29/2010 Port Leveee - CEA-CMR-PV 13.8
TOTAL 910.6 50.00 50.00 - 50.00
. CT - denotes use of county vehicle; PV - denotes use of personal vehicle; CP - denotes agent carpooled to event
CEA-FCS - denotes Bethany Bowman; CEA-CMR denotes Rhonda Cummins
I hereby certify that thiS IS ~rue and correct report of travel (mileage) and other expenses Incurred by me 10 performance of my offiCIal dutIes for the month
5~rJct1J Viil --' // - 4
!/
Chance Crossland
Rhonda Cummins, M.M.R.
County Extension Agent
Coastal & Marine Resources
,
.,
APPROVAL OF PAYROLL:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the payroll
dated December 10, 2010 in the amount of $220,947.08, December 22, 2010 in the amount of
$225,767.78 and Payrolls on terminations December 31, 2010 in the amount of $2,500.72.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY
PAYROLL 2010
MONTH / DECEMBER
Payroll dated 12-10-10
$ 220,947.08
Payroll dated 12-22-10
$ 225,767.78
Payrolls on terminations 12-31-10
$ 2,500.72
I APPROVED TOTAL PAYROLL
$ 449,215.58
The items listed above have been pre-approved b e ent Heads and I certify that funds are
available to pay the obligations. I certify that t e above is true nd correct to the
knowledge this the~ day of JGtnu.oJ1 ,2011.
~EJ?vrED AND APPROVED THIS THE .~rili DAY OF
~ (I XI ,2010 IN THE CALHOUN COUNTY
COMMI lONERS' COURT, PORT LA V ACA, TEXAS 77979.
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $347,533.31 for 2010 and claims totaling $749,161.74 for 2011 were presented by the
County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and
seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER:
Claims totaling $2,000,533.48 were presented by the County Treasurer and after reading and verifying
same; a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be
approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED - INDIGENT HEALTHCARE:
Claims totaling $121,430.45 were presented by the County Treasurer and after reading and verifying
same; a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be
approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor
DECLARE SKYWALKER EMWIN WEATHER SYSTEM, INVENTORY NO. 406-0107 IN THE
OFFICE OF EMERGENCY MANAGEMENT AS SALVAGE AND REMOVE FROM INVENTORY:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to declare Skywalker
Emwin Weather System, Inventory No. 406-0107 in the Office of Emergency Management as salvage and
remove from Inventory. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: ~~tt ~e.f'rQ.Yl\-
Requested By: Lo... 'LDnf'j:A.. \ri~~h
Reason for Surplus/Salvage
Declaration
DECLARE SIX MILE COMMUNITY VOLUNTEER FIRE DEPARTMENT PAGERS AS SURPLUS AND
ACCEPT AN OFFER TO SELL SAME TO JACKSON COUNTY VOLUNTEER EMERGENCY
COMMUNICATION SERVICES:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to declare Six Mile
Community Volunteer Fire Department Pagers as surplus and accept an offer to sell same to Jackson
County Volunteer Emergency Communication Services. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge pfeifer all voted in favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department NameSi'K. ftJ..ik. VOLwtk lite. ~.
Requested By: ~al-1'l(.fa. Ka.It~etJ
Inventory
Reason for SurplustSalvage
.' Wfii,"rnV-lI_ ,U ,/J, DJ'" glj ~
~q -:APT /':~
,;lj 8JJIi lCiii J
-/~IJ 0444
LLf/_ )( vr-. n ~ rr
:;. ui.. B PoT
: ii~ rii. ' IF-. t:)
~q/. illS' f:: ')
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T--n-
JACKSON COUNTY VOLUNTEER EMERGENCY COMMUNICATION SERVICES
EDNA TEXAS 77957
1-13-2011
To Michael Valajka:
The Jackson County Volunteer Emergency Communication Services is requesting your
un used Motorola pagers. The pagers will be used for parts for the pagers we now have in
service. We agree to pay the Six Mile Community Volunteer fire department $1.00 for
the box of pagers.
Thank you,
~a~
Charles Reckaway
Communication director
405 Dennis Street
Edna, Texas 77957
361-782-8185
BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Fritsch and seconded by Judge Pfeifer to approve the following
Budget Adjustments for 2010 and 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor.
GENERAL DISCUSSION:
Judge pfeifer said the Hospital Board will be presenting a business plan in the next couple of weeks to
Commissioners' Court.
Court adjourned at 10:40 am
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