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2017-03-23
CALH®UAV` COUNTY C®MdV' ISSI®NERS' COURT REGULAR 2017 TERM § HELD MARCH 23, 2017 BE IT REMEMBERED THAT ON MARCH 23, 2017, THERE WAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS' COURT. 1. CALL TO ORDER This meeting was called to order at 10:00 AM 2. ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT: Michael J. Pfeifer David Hall Vern Lyssy Clyde Syma Kenneth Finster Anna Goodman Catherine Blevins County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk 3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3) Invocation — David Hall, Commissioner Pct. 1 Pledge to US Flag & Texas Flag — Commissioners' Kenneth Finster & Vern Lyssy Page 1 of 24 4. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 4) On Property and Liability Insurance Management Services with Gray & Company, LLC, for the period April 25, 2017-2018 and authorize County Judge to Sign. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: IZenneth Finster, Commissioner Pct. 4 SECONDER: Vern Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 2 of 24 Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, March 07, 2017 10:32 AM To: 'Susan Riley' Cc: 'Don Gray'; shannon salyer; Clyde Syma; david.hall@calhouncotx.org; Kenny Finster; mike pfeifer; vern lyssy Subject: Agenda Item Request Attachments: Calhoun County proposal for on going services 2014.pdf; 1295 don gray - march 1 2017.pdf; Calhoun County 2017-2018 agreement.pdf Please place the following item on the agenda for March 23, 2017: e CATNA on contract for Property and Liability Insurance Management Services with Gray & Company, LLC, for the period April 25, 2017-2018 and authorize County Judge to sign. Note: "Ongoing' management services are proposed at fee of $4,000 for one year. 'Additional" services $125/hour. These are the same rates as prior contract. Processing Note: Execute two originals and return one to me for forwarding to Gray & Co. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite B Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 I am pleased to provide this proposal to serve as Calhoun County's "outsourced" property and liability insurance manager. Gray & Company, LLC was established in 1999. 1 now have 25 years of experi- ence in providing consulting services to governmental entities, colleges and uni- versities, school districts, and electric cooperatives. And of course, I am licensed to provide insurance consulting services by the State of Texas (but not licensed to sell insurance due to the potential conflict). I have personally provided services to 46 governmental entities to date. I am very familiar with the insurance markets and insurance policies available to county governments. This experience means that Calhoun County can be as- sured that my services, analysis and recommendations will be founded on proven knowledge of what is reasonable, customary and achievable with regard to Calhoun County's insurance program. My services provide continuity to Cal- houn County, regardless of turnover in insurance agents or insurance compa- nies who serve the County. To ensure my clients and their insurers of my impartiality, I do not sell insurance and I am not affiliated with any insurer or insurance sales organization. Further, I do not promote a particular coverage or industry program. This independent status puts me in the proper position to provide my clients with unbiased and objective services. I hope that Calhoun County will find this proposal to be acceptable as I would welcome the opportunity to be of service. If additional information is needed to clarify our proposed services, please con- tact me. Sincerely, Don Gray, ARM 2 The Problem A significant portion of a county government's budget is devoted to the purchase and manage- ment of the County's property and liability insurance policies. While these policies are gener- ally purchased through an RFP project, all too often the policies are purchased without a thor- ough understanding of the coverage provided. Further, the policies purchased are seldom re- viewed to ensure that they actually agree with the purchase terms. The Solution The largest of county governments in Texas generally employ a one or more persons with a high level of insurance expertise who manage the county's property and liability insurance pro- gram in the best interest of the county. While all counties have this need, the cost of employing a staff of qualified individuals is generally only feasible for large counties. However, through the services offered by Gray & Co., all county governments can benefit from having "as needed" access to a knowledgeable and independent insurance manager with 33 years of ex- perience to supplement County staff. Gray & Co. can assist Calhoun County by serving in the capacity of an "out -sourced" property and liability insurance manager. In this role, Gray & Co. would provide Calhoun County with independent and objective insurance advice on a continuing basis. Gray & Co. would pro- vide continuity to the County that continues even when changes are made in the insur- ers and insurance agents that serve the County. Gray & Co.'s sole focus is on serving the County's best interests. 3 Gray & Co.'s Goals 1. To provide Calhoun County with access to a qualified property and liability insurance spe- cialist who works for the County and who does not sell insurance. Due to our independence from the sellers of insurance, we are in position to provide independent opinions, recommen- dations and comments about your insurance protection. 2. To make certain that the County bases its insurance and risk management decisions on un- biased and complete information. 3. To endeavor to keep the County's insurance costs at the lowest possible level for the broad- est form of insurance protection desired by the County. 4. To provide the County Auditor and the Commissioners Court with management reports and information relating to the County's property and liability insurance program (i.e., historical pre- mium and loss comparisons, loss reports, graphs which compare the County's insurance rates to rates paid by other similar counties, detailed insurance policy schedules, purchasing recom- mendations, etc). 5. To provide long-term continuity in the management of the County's property and liability in- surance program. This is important in that the County may opt to change insurers from time to time and loose continuity without having access to an insurance manager who remains in place. Proposed Fees Gray & Co. proposes a service fee of $4,000 for the period of April 1, 2014-2015 to provide the "On -Going" Insurance Management Services as described beginning on page 5. These on -going services pertain to the County's property, liability, fidelity and workers' compensation insurance program (but do not apply to individual "bonds"). This package of services is op- tional and not required to utilize the proposed "Additional Services" found on pages 8-10. Services desired by the County which are outlined in the "Additional" Insurance Management Services section (beginning on page 8) would be provided at an hourly rate of $125. The rate is detailed on page 11. 4 The "On -Going" Insurance Management Services described below is a package of basic services needed to properly manage the County's property and liability insurance pro- gram (other than individual bonds, but to include MMC). It is priced as a package and the hourly rate does not apply to these services. This package of services is optional and is not required to utilize the proposed "Additional Services' found on pages 8-10. If this package of services is not purchased, the County can still purchase individual services from the package at the rate of $125/hour. "Peer" Insurance Premium Rate Comparisons The fact is that county governments vary in "size" (payrolls, fleet value, building and contents values, expenditures, services offered to the public, etc.). Therefore, a comparison of premi- ums paid by several counties really does not indicate which county is getting the "best deal". However, Gray & Co. can convert the premium figures into "rates" which can be compared on a bar graph. Once compared, we then evaluate any disparity within rates on factors such as claim history, deductible levels, coverage differences, etc. Only then we are in position to de- termine the competitiveness of the rates charged to Calhoun County. Further, the bar graphs are a valuable tool when used in negotiating for rate reductions and in determining when it is necessary to solicit proposals from other sources. The bar graphs would be based on rates paid by counties which are clients of Gray & Co. However, the graphs can be further enhanced to include up to 5 additional counties selected by Calhoun County. Gray & Co. would provide the Calhoun County's Auditor with a list of data that would be requested from those other counties in order to determine their rates. The County is welcome to share its bar graphs with those other counties. Refer to Exhibit A for a sample bar graph with comments. Approve Premium Invoices We will ask Calhoun County's insurance agents (or insurers) to arrange for Gray & Co. to re- ceive copies of the insurance invoices at the same time you receive the originals (initial in- voices and mid-term adjustment invoices). We will review the invoices for accuracy and rec- s ommend payment once we are satisfied that the invoice is correct (even if this requires us to contact the insurer to question the invoice). Prior to approving an invoice, we will re -calculate the premium to assure that the invoice is based on correct rates, credits and exposure units. Insurance Policy Review & Approval We will ask Calhoun County's insurance agents (or insurers) to arrange for Gray & Co. to re- ceive copies of insurance policies at the same time you receive the originals. We will review the policies to determine whether they agree with the terms of the renewal proposals. We will advise you of all discrepancies that we discover and contact the insurer in an attempt to re- solve the discrepancies to the County's favor. Insurance Renewal Proposals—Changes in Policy Wording & Coverage We will ask Calhoun County's insurance agents or insurers to enhance their insurance renewal proposals by asking them to separately list all proposed changes in policy wording, limits, and deductibles as compared to the policies in force. This effort serves to ensure that the County is made aware of changes in coverage. Maintenance of Insurance Schedules and Underwriting Data We will advise you as to what type of underwriting data should be maintained and kept current in regard to the County's vehicles, equipment, buildings and contents, computers, boilers, sub- stations, turbines, premiums, claims, etc. When this information is kept current, it allows us to quickly update an RFP document when the need arises in the future. This gives you more control when responding to changes in the insurance marketplace. Premium/Loss Matrix Gray & Co. will prepare and maintain a Premium/Loss Matrix to record the County's annual total losses and insurance premiums by line of coverage and by year for the past five years. This matrix is a excellent tool for use by Commissioner's Courts in monitoring loss history. Re- fer to Exhibit B for a sample matrix. Premium Estimates for Budget Purposes We will provide you with our "early projection" of premiums for insurance policies that are scheduled to renew. Please provide us with 3-4 weeks advance notice of the date by which the County would like to receive the premium estimate. 6 Insurance Renewal Planning We will contact the insurance underwriters within 120-150 days prior to the anniversary of each policy and request an early "indication" of the renewal premiums and coverage terms. Based on the response and Gray & Co's knowledge of the marketplace, Gray & Co. will provide you with a written strategy to be considered in planning for the continuation of coverages at com- petitive prices and terms. This should provide sufficient time to solicit proposals from other sources if needed. Detailed "Schedule of Insurance" Policies We will prepare and maintain a detailed insurance schedule which will summarize the policies that are presently in force. Refer to Exhibit C for a sample. Responding to Miscellaneous Insurance Questions As a supplement to the ten hours of this service included within the "On -Going" insurance management services package, we can assist the County by serving as an unbiased reference source in answering questions by telephone that may arise over time which pertain to the County's property and liability insurance program. Limited to ten hours within the "On -Going" insurance management services package. Additional hours are available under the `Additional" insurance management services detailed on page 9. Review Contracts and Leases We can assist the County by reviewing proposed contracts and leases for proper use of insur- ance requirements, insurance terminology, and risk transfer. Further, we can manage the en- forcement of the insurance requirements in your contracts by reviewing Certificates of Insur- ance and Additional Insured endorsements that you receive to make certain that they meet the requirements set forth in leases and contracts. Limited to five hours within the "On -Going" in- surance management services package. Additional hours are available under the 'Additional" insurance management services detailed on page 9. Insurance Company Financial Ratings Quarterly we will advise you of financial ratings assigned by A.M. Best to Calhoun County's insurers and keep you informed of changes in the ratings. Financial Strength of Governmental "Risk Pools" Annually we will review the audited financial statements released by the "pools" that provide cover- age to the County and comment on their financial strength. This type of review is important because pools are not eligible for independent ratings issued by AM Best. This review will result in a written report to the County. Note: The proposed "On -Going" services are not intended to duplicate efforts that the County staff desires to retain in administering the day to day functions of the property and liability insurance pro- gram. County staff would continue to process claims, handle the addition and deletion of vehicles, equipment, buildings, contents, and maintain the list of drivers. Gray & Co. offers the following services as needed by Calhoun County. They are designed to supplement the "On -Going" Insurance Management Services (if purchased). The County would determine which of the "additional" services are to be provided and when they are to be provided. These services are available without purchasing the "On -Going" service package. Exposure/Coverage Audit We can conduct a survey of Calhoun County's exposure to accidental loss and advise you of any "insurable" exposures we discover that are not properly insured. The audit would involve "fact finding" discussions with County officials and staff (primarily the County Auditor), reviews of insurance applications, review of financial statements, etc. The audit would result in a writ- ten report that would be provided to the Commissioners Court for review, to be followed by a presentation of the report to the Court. This service is estimated to involve 30 hours to con- duct the audit and interviews, write the report and travel time to Port Lavaca to present the re- port to the Court, resulting in a fee of $4,750 plus IRS mileage. Responding to Miscellaneous Insurance Questions As a supplement to the ten hours of this service included within the "On -Going" insurance management services package, we can assist the County by serving as an unbiased reference source in answering questions by telephone that may arise over time which pertain to the County's property and liability insurance program. Review Contracts and Leases As a supplement to the five hours of this service included within the "On -Going" insurance management services package, we can assist the County by reviewing proposed contracts and leases for proper use of insurance requirements, insurance terminology, and risk transfer. Further, we can manage the enforcement of the insurance requirements in your contracts by reviewing Certificates of Insurance and Additional Insured endorsements that you receive to make certain that they meet the requirements set forth in leases and contracts. W Further, we can assist in training County staff to improve their abilities in drafting insurance re- quirements for use in contracts. Certificates of Insurance We can evaluate the procedures in place at Calhoun County as respects the administration, review and approval of Certificates of Insurance and provide suggestions as to how the proce- dures can be improved to better serve the County. Further, we can assist in training County staff to improve their abilities in managing certificates of insurance. Claim/Coverage Negotiations We can assist you by negotiating with claim adjusters in an effort to make sure that claims are paid in accordance with the terms of the County's insurance policies. Insurance Administration Review We can review the County's internal efforts in administering its property, liability and workers' compensation insurance programs. This review will focus on internal administration in the fol- lowing areas (adding and deleting property, claim reporting, loss reports, contractual risk trans- fer, property valuation methods, underwriting records, retention of insurance policies, certifi- cate of insurance, etc). The review will provide the County with a list of helpful recommenda- tions to improve the administration of the insurance program. Insurance Purchasing Assistance We can assist the County with Insurance RFP preparation (all lines of coverage within one RFP to leverage the County's purchasing power) and manage the entire RFP process, includ- ing all communication with agents and brokers. We will review the proposals, negotiate for im- provements, and provide you with an independent evaluation of each proposal. Insurance Manual Many of our clients ask us to prepare an Insurance Manual that can be used as reference ma- terial by the client. The Manual covers the entire insurance program and provides claim re- porting instructions, a "plain English" summary of your coverages, and a schedule of your in- surance coverages. It is an excellent reference tool for anyone that works with your coverages (Calhoun County staff, outside auditors, legal counsel, etc). Gray & Co. can update the Man- ual on an on-going basis shortly after changes occur. 10 Client Meetings We are available to meet with County officials to discuss any aspect of the property and liability insurance program. This service includes the time involved in traveling to/from Port Lavaca. Mileage would be billed separately and be based on current IRS rates. When required for travel, expenses such as hotel and reasonably modest food expenses would be billed at the actual cost incurred (with receipts provided). 11 Rates Gray & Co.'s fees are based on the following hourly rates: Senior Consultant (Don Gray): $125/hour of service and travel time. This hourly rate will apply to each of the services offered in the "Additional" Insurance Management portion of this proposal. Detailed time records are kept for all personnel and will be attached to each invoice. Mileage is charged at the current IRS rate. When required to meet the client's schedule, out-of-pocket expenses such as reasonably priced overnight lodging and meals will be passed along to the client without a markup. Gray & Co. Invoices The $4,000 annual service fee for the "On -Going" package of services would be billed at the beginning of the an- nual service period. For the "Additional" Insurance Management Services outside of the $4,000 annual service fee, clients are gener- ally billed at the conclusion of each month for earned fees and expenses for the period. An exception to this might be if a monthly invoice is not large enough to warrant a billing at that time. This would prompt the invoice to be prepared and released once it reaches a reasonable level for invoicing purposes. Invoices are due and pay- able 20 days following their receipt. Duration of Services The service agreement would be for the period of April 1, 2014-2015. However, it can be cancelled by the County at anytime and for any reason. However, fees paid in advance which were already earned by Gray & Co. would not be refunded. Fees paid in advance but not yet earned would be refunded within 30 days of notice. Modification of Service Agreement The service agreement can be modified at any time upon mutual agreement by Calhoun County and Gray & Co. 12 Mr. Jeff Schneider, Mr. Dan Laws, CEO Director of Purchasing Rio Grande Electric Cooperative, Inc. Grayson County (800) 749-1509 903-813-4259 Mark Rollans, General Manager Mr. Richie Rivers Medina Electric Cooperative, Inc. Grayson County Auditor (866) 632-3532 903-813-4244 Mr. Mike Kezar, General Man - Ms. Kristen Klein ager Guadalupe County Auditor San Miguel Electric Cooperative, Inc. 830-303-4188 (830)784-3411 Mr. Harold Seay Mr. Mike Packard, General Manager Liberty County Auditor South Texas Electric Cooperative, Inc. 936-336-4605 (361)575-6491 Ms. Cynthia Ivy Mr. Paul Zimmerman Medina County Treasurer 830-741-6110 Rusk County Electric Cooperative, Inc. (903) 657-4571 13 Donald K. Gray, ARM Don will be the sole consultant in servicing Calhoun County. Don's knowledge of county governments and insurance companies and "pools" that specialize in serving counties would be valuable to the County. Don is a 1976 graduate of the University of Texas -Austin, earning a BBA Risk Man- agement and Insurance. Prior to forming Gray & Co. in 1999, Don was employed for 11 years by Risk Man- agement Group (RMG), serving as the Senior Consultant and Manager of the firm's Austin office. Prior to joining RMG, Don served as the Director of Insurance at the Texas Association of Counties during the period of 1983-88. In this position, Don managed the administration of several statewide insurance programs for county governments. His prior experience includes serving as an insurance manager for the Texas A&M University System. Don is a consultant to numerous utility, educational and governmental entity clients. 14 6ff!f COMPANY, LLC I nsu rancc Od,, u,d nu' Y Mv,agers ,A0 lnnwmk S,/,, March 1, 2017 Michael J. Pfeifer Calhoun County Judge 211 South Ann, Suite 301 Port Lavaca, TX 77979 Re: Property & Liability Insurance Management Services Proposal Dear Judge Pfeifer: This letter and the attached proposal dated March 14, 2014 is proposed to serve as the basis of the relationship between Calhoun County (hereinafter referred to as Client) and Gray & Company, LLC (Gray & Co.) for the period of April 25, 2017-2018. Client will pay to Gray & Co. for services rendered the fees and expenses described in the proposal. Gray & Co. will maintain time records of all personnel, which provide billable hourly services to Client, and those time records will be attached to each invoice. Client will pay Gray & Co.'s fee and expense billings without deduction of any kind within thirty (30) days from the date of invoice unless otherwise agreed to in writing by Gray & Co. Gray & Co. may terminate this agreement without notice for non-payment. Gray & Co. may charge interest on past due amounts at a rate not exceeding 11/2% month. Confidential information obtained by Gray & Co. concerning Client will be treated as confidential and will not be released to outside parties without prior approval by an appropriate representative of Client. The foregoing shall not apply to the extent that law or order of a court or governmental body requires disclosure or if the information is in the public domain. Client will promptly provide Gray & Co. accurate and complete information as requested by Gray & Co. from time to time with regard to Client's loss experience, risk exposures, or current or anticipated changes in Client's business operations that may affect the services provided by Gray & Co. or which may affect coverages which are provided PO Box 1099 • Mason, Texas 76856 • phone 512-496-3583 mv,v.insconsnitant.com • donaldkgray@gmail.com The Honorable Michael Pfeifer March 1, 2017 Page 2 under insurance policies in force as of the date of Gray & Co.'s engagement or under insurance policies that may be purchased by Client during Gray & Co.'s engagement. Client is be responsible for making final decisions with respect to the accuracy and completeness of any underwriting submissions which Client requests Gray & Co. to submit to insurance agents, insurance brokers, or insurance companies on Client's behalf. Client is responsible for making the final decisions concerning whether to purchase or to decline insurance coverages. If insurance coverage is recommended by Gray & Co. and declined by Client, Client agrees to confirm its decision in writing for Gray & Co.'s files to avoid misunderstanding should an uninsured loss occur. Gray & Co. will not be responsible for any financial loss sustained by Client as a result of the insolvency of any insurance carrier or provider that currently, previously or in the future provides insurance for Client. In the event that Gray & Co. makes suggestions or recommendations which are outside the scope the service areas selected by Client and Consultant does not charge a fee in connection therewith, Gray & Co. shall have no responsibility therefore. Client recognized that any such suggestions or recommendations, while meant to be informative, are necessarily incomplete without engaging Gray & Co. to perform the services related to the service area. Either Client or Gray & Co. may terminate Gray & Co.'s relationship with Client with thirty (30) days written notice at any time. If this Agreement is terminated by Client, it is agreed that Client will be responsible for payment of all fees and expenses due Gray & Co. through the thirty (30) day notification period. If Gray & Co. terminates this Agreement, Gray & Co. will be responsible for concluding, to the extent reasonably possible, any work in progress for Client within the thirty (30) day notification period. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas (except those relating to the conflict of laws) and shall be performable in Calhoun County, Texas. Each party hereto submits to the jurisdiction of the courts of the State of Texas and the federal courts in and for the Southern District of Texas in connection with any dispute arising under this Agreement or any document or instrument entered into in connection herewith. e- The Honorable Michael Pfeifer March 1, 2017 Page 3 If any provision of this Agreement is unenforceable, the enforceability of the remaining provision shall not be affected thereby. This instrument contains the entire agreement of the parties. No modification, discharge, or waiver of any term of this Agreement shall be valid unless in writing and signed by the parties to this Agreement. This Agreement supersedes all prior agreements or representations, whether oral or written, between the parties hereto relating to the subject matter hereof, and all such prior agreements or representations are terminated. This Agreement shall be binding upon and shall inure to the benefit of the legal successors, heirs, and permitted assigns of the parties hereto. Nothing contained in this Agreement creates any rights or benefits in any third party. No arbitration or action, regardless of form (in contract, in tort, statutory, or common law), arising between the parties in any way out of, pertaining to, or in connection with this Agreement may be brought by either party more than one year and one day after the date the claim accrues; or, in the case of non-payment, more than one year and one day from the due date. If Client is in agreement with the terms and conditions of this Agreement, please indicate acceptance by signing and providing me with an electronic copy. Respectfully submitted on behalf of Gray & Company, LLC by: ,GOH CfflS Gray & Company, LLC Accepted on behalf of Calhoun County by Michael J. Pf Calhoun County Judge (Title) (Donald K. Gray, ARM) re) Name) 211 S. Ann Street, Suite 301 Port Lavaca (Address) March 23, 2017 (Date) Forms provided by Texas Ethics commission www.ethics.state.N.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-173710 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Gray & Company, LLC Mason, TX United States Date Filed: -agency 03/02/2017 2 Name of governmental entity or state that is a party to the contract for which the form is being filed. Calhoun County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 4.25.17-18 Insurance consulting services agreement for period April 25, 2017-2018 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penally of perjury, that the above disclosure is true and correct. wrpy GAIL BAKER My Commission Expires f Y! May 26, 2019 t +.,,, �,„o• Signature of authorized a ent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE T\ �/�• Sworn to and subscribed before me, by the said S/ �P�- l'�'� IA�iJ�1 , this the 3"1 day of I`�larr 20—L]—, to certify which, witness my hand and seal of office. zqvi� k�v Al L _:�At�ce - � I ��p A)qA,12� v� Sia r of o leer a ministering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics commission www.ethics.state.N.us Version V1.0.277 Forms provided by Texas Ethics Commission www.etmcs.state.tx.us versiun vi.v.2 r CERTIFICATE OF INTERESTED PARTIES FORM 3.295 loft Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-173710 Date Filed: 03/02/2017 Date Acknowledged: 03/27/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Gray & Company, LLC Mason, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 4.25.17-18 Insurance consulting services agreement for period April 25, 2017-2018 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP! SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.etmcs.state.tx.us versiun vi.v.2 r S. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 5) On upgrading the eDispatch notification system for 100 more slots for the Volunteer Fire Dept., increasing this line item budget by $500.00 for the 2017 budget, paying the current invoice of $3,276.00 and authorize County Judge to Sign. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pct. 4 SECONDER: Vein Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster No Contract Page 3 of 24 Calhoun County Emergency Management 211 South Ann Street, Suite 301 Port Lavaca, TI 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org March 10, 2017 Commissioner's Court RE: Agenda Item Please place the following request and invoice on the Commissioners' Court agenda for March 23, 2017. "Discuss and take necessary action on upgrading the eDispatch notification system for 100 more slots for the Volunteer Fire Dept, increasing this line item budget $500 for the 2017 budget, paying the current invoice of $3,276.00 and authorize the County Judge to sign." Thank you, LaDonna Thigpen 6. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 6) On settlement dispute with Green Pro Solutions. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet. 2 SECONDER: David Hall, Commissioner Pct. 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Suggested Settlement - $16,000.00 D.A. Shannon Salyer spoke on this matter Page 4 of 24 Corpus Christi OfficePOR 1 LR♦ROGERS Donald L. Jones One Shoreline Plaza Direct Number. (361) 880-5849 800 N. Shoreline T{-��e�UT //y� Fax: (361) 880-5844 Suite 800 S 1 t±C1111I1111 ]L \ UTIN Fmail:dljone @prdg.com Corpus Christi, Texas 78401 iiw .prdg.comAPtgJeselonalCorporntton Attdrnegea Austin ♦ Corpus Christi ♦ San Antonio March 13, 2017 Mr. Shannon E. Salyer Via Email. Shannon.salyerna,calhouncoixoroa Calhoun County Attorney P. O. Box 1001 Port Lavaca, Texas 77979 Re: Green Pro Solutions/Calhoun County Mr. Salyer: This correspondence is prepared in response to your earlier, February 14, 2017 letter, wherein Calhoun County offers aggregate consideration in the amount of $11,031.00 in exchange for a compromise settlement and payment in full of claims asserted by Green Pro Solutions. In that correspondence, you note that any payment claims may be barred by the doctrine of sovereign immunity. You likewise note that the former Calhoun County Commissioner, Neil Fritsch possibly ordered the materials in violation of one or more statutory prohibition by exceeding his budget for non -bid materials and for presenting the bill for a degreaser (which the Commissioner ordered and which the County had accepted delivery of months earlier) after losing his bid for re-election. Finally, you note the sum offered in compromise settlement of these claims represents a low bid amount the County received from another entity. To begin, the issue of county procurement contracts are addressed at some length in Section 245 of the Texas Local Government Code, a provision which is entitled "Contract or Other Instruments Vest Rights in County; Suit on Contract or Other Instrument." This provision reads as follows: "(a) A note, bond, bill, contract, covenant, agreement, or writing in which a person is bound to a county, to the court or commissioners of a county, or to another person for the payment of a debt or for the performance of a duty or another action for the county vests in the county the same right, interest, or action that would vest in any other person if the contract had been made with that other person. (b) A suit may be initiated and prosecuted on an instrument covered by Subsection (a) in the name of a county, or in the name of the person to whom the document was made for the use of the county, in the same manner that any other person may sue on a similar document made to that person." I agree with the basic premise offered in your earlier correspondence regarding the doctrine of sovereign immunity. Namely, we can agree the principle of sovereign immunity applies broadly to governmental entities unless a specific and defined exception is "carved out' by the legislature for the purpose of allowing individuals to proceed with their otherwise enforceable legal claims. You will note that Section 245 of the Texas Local Government Code provides just such an exception to sovereign immunity regarding otherwise enforceable contracts. In 2003, the Texas Legislature enacted legislation waiving 55, o'J is Awde&or' 3 Pq -tI Page 2 PORTER•ROGERS March 13, 2017 DAHI MAN&GO_RRDON immunity from suit against a county that is a party to a written contract for specific purposes may sue or be sued, or may defend or be defended on claim arising under those contracts. The Legislature also provided that a local governmental entity who is authorized to enter into a contract by statute or under the Texas Constitution impliedly waives sovereign immunity to suit for purposes of adjudicating claims arising from breach of the contract. More specifically, Section 262.007 provides still more detail in a provision entitled "Suits Against Counties Arising Under Certain Contracts:" "(a) A county that is a party to a written contract for engineering, architectural, or construction services or for goods related to engineering, architectural, or construction services may sue or be sued, plead or be impleaded, or defend or be defended on a claim arising under the contract. A suit on the contract brought by a county shall be brought in the name of the county. A suit on the contract brought against a county shall identify the county by name and must be brought in a state court in that county. (b) The total amount of money recoverable from a county on a claim for breach of the contract is limited to the following: (1) the balance due and owed by the county under the contract as it may have been amended, including any amount owed as compensation for the increased cost to perform the work as a direct result of owner -caused delays or acceleration; (2) the amount owed for change orders or additional work required to carry out the contract; (3) reasonable and necessary attorney's fees that are equitable and just; and (4) interest as allowed by law. (c) An award of damages under this section may not include: (1) consequential damages, except as allowed under Subsection (b)(1); (2) exemplary damages; or (3) damages for unabsorbed home office overhead. You will note that each item Calhoun County ordered and then accepted from Green Pro Solutions subject to this collection effort were specifically employed for use in "construction services." Moreover, many of the items retained and later employed for use by the County. With the foregoing stated, we certainly recognize and understand that Calhoun County was placed in a troubling position due to the apparent actions of their former Commissioner, Mr. Fritsch. In the event Mr. Fritsch violated any laws in the furtherance of his elected duties, he should be held accountable to the taxpayers whom he wronged by and through his conduct. Nevertheless, Calhoun County must similarly recognize that Green Pro Solutions committed no such wrongdoing but has nevertheless sustained significant and continuing damages as a direct resulting of Calhoun County refusing to now tender payment for the goods it purchased in the aggregate sum of $25,286.36. Indeed, the $11,031.00 offer of settlement indicated within your recent correspondence does not approach the actual costs incurred by Green Pro Solutions to procure and deliver the materials, disregarding all costs associated with retaining counsel to prosecute these claims. - In an effort to reach a prompt and amicable resolution to these claims, Green Pro Solutions with accept the payment of $21,000.00 in exchange for a full release of all claims and causes of action against Calhoun County. This generous offer of settlement, constituting a nearly $4,300.00 reduction from the Page 3 March 13, 2017 PORTER•ROGERS DAM" CORDON negotiated contract price, will be forever withdrawn in the event it is not accepted on or before 5:00 pm on Friday, March 31, 2017. At that juncture, Green Pro Solutions will possess no choice apart from proceeding with a lawsuit against Calhoun County for the full contractual sums, in addition to the payment of all relevant costs and attorney fees incurred in the prosecution of these claims. Thank you in advance for your attention to this matter. However, please do not hesitate to contact me directly in the event you possess any additional or further questions or concerns which have not otherwise been addressed herein. Respectfully, PORTER, ROGERS, DAHLMAN & GORDON, P.C. /s/ Donald L. Jones Donald L. Jones DLJ/vs P6i Criminal District Attorney &I, Calhoun County, Texas aea Moon Reef Ughtho.. RANDY R. CRIDER Investigator ALICIA, FLORES Victim Assistance Coordinator February 14, 2017 DAN W. HEARD P.O. Box 1001.211 South Ann Street Port Lavaca, Texas 77979 (361) 553-4422 • Fax (361) 553-4421 Mr. Donald L. Jones Porter, Rogers, Dabiman & Gordon 800 N. Shoreline, Suite 800 S Corpus Christi, Texas 78401 Re: Green Pro Solutions vs. Calhoun County Dear Donald, I have enclosed some paperwork furnished to me by my auditor. SHANNON E.SALYER Assistant Criminal District Attorney JAMES D. HENDERSON Assistant Criminal District Attorney SARA M.RODRIGUEZ Assistant Criminal District Attorney After all this blew up last year, Calhoun County went out for competitive bids for these products. Dawn Chemical Company out of Milwaukee, Wisconsin won the bid. This offer of settlement is based on what these chemicals would cost Calhoun County today. Calhoun County will pay $7,650.00 for the asphalt patch and $3,381.00 for the degreaser for a total settlement on your client's claim in the amount of $11,031.00. I have not done exhaustive research but, it appears that upon a plea to the jurisdiction Calhoun County will be found to be sovereign immune from your client's contract claim. Acceptance of the benefits of a contract does not waive sovereign immunity. Little -Tex Insulation Co. vs. Texas A & M University, 39 SW 3r1 592 (Tex. Sup. Ct. 2001). In general, absent a specific statute like the Tort Claims Act or Section 262.007 of the Texas Local Government Code, Calhoun County enjoys sovereign immunity for the misconduct of its county officials. Tex. Natural Resources Conservation Commission vs. IT -Davy 74 SW 3rd 849 (Tex. Sup. Ct. 2002) In this matter the former County Commissioner who ordered these chemicals violated two statutes, When ordering the. asphalt patch he violated Section 262.023 of the Texas Local Government Code by exceeding the $50,000.00 limit for non -bid materials. On the degreaser, he presented the bill (it may have been incurred earlier) to the auditor after he lost his election and thus violated Section 130.908 of the Texas Local Government Code. That section requires that after a public official loses an election, all bills over $500.00 must be pre -approved for payment by commissioner's court. As a present settlement of a claim or suit, my auditor is willing to pay $11,031.00 and this settlement offer has been authorized by the Commissioner's Court. I will not be able to obtain any further settlement authority. I have been instructed to settle this case for this amount or defend the suit through the trial court and appeal. If your client accepts this settlement offer please let me know, I will get formal approval for the settlement from the Commissioner's Court and send you a check made payable to your client with a release. Yours truly, Shannon E. Salyer .to Green Pro Solutions — Asphalt Patch Invoice 7344 (Received by Precinct 3 on 7/11/2016) Invoice Date: 07/11/2016 $7,174.86 (for 42 — 5 Gallon Pails) Invoice 7481 (Received by Precinct 3 on 07/19/2016) Invoice Date: 08/11/2016 $8,141.50 (for 48 — 5 Gallon Pails) Bid received from Dawn Chemicals Corporation• $57.00 per 5 gallon pail plus freight (Quantity 44+ = $54.20 each pail) (per email - $85.00 [$57.00 plus freight]) $3,570.00 = $85.00 x 42 — 5 Gallon Pails $4,080.00 = $85.00 x 48 — 5 Gallon Pails (Did not use lower price as in bid) Total = $7,650.00 Invoice 7344 = $3,570.00 Invoice 7481= 4,080.00 Total $7,650.00 Note: If purchased at $69.99 per 5 -Gallon Pail from American Parts Equipment Supplies (see attached), the total cost would have been $6,299.10 Criminal District Attorney Calhoun County, Texas W Haif Moon Reef Lighthoose RANDY R. CRIDER Investigator ALICIA FLORES Victim Assistance Coordinator March 15, 2017 DAN W. HEARD P.O. Box 1001.211 South Ann Street Port Lavaca, Texas 77979 (361) 553-4422 • Fax (361) 553-4421 Mr. Donald L. Jones Porter, Rogers, Dalhman & Gordon One Shoreline Plaza 800 N. Shoreline Corpus Christi, Texas 78401 Re: Green Pro Solutions vs. Calhoun County Dear Donald, SHANNON E. SALYER Assistant Criminal District Attorney JAMES D. HENDERSON Assistant Criminal District Attorney SARA M.RODRIGUEZ Assistant Criminal District Attorney Thank you for your letter of March 13, 2017. Please accept this letter as a formal response to your offer of settlement. I do not know if I can meet your deadline of March 31, 2017 as Commissioner's Court only meets twice a month and I have to obtain authority to settle from the Court in executive session after proper notice under the Texas Open Meetings Act. I will do my best to see if an additional offer of settlement can be made on behalf of Calhoun County. I have now done some legal research on this issue. You have correctly quoted Section 262.007 of the Texas Local Government Code (not 245 as stated in your letter) and its exception to the legal doctrine of sovereign immunity. Unfortunately for your client their claim against Calhoun County does not arise from a written contract formed under this section. An invoice is not a written contract presented to and approved by Commissioner's Court. Road repair materials and degreaser for ordinary road repair and equipment maintenance are not "construction services". Chapter 262 was enacted to facilitate payment for engineering, architectural and construction services on a County construction project. Valid contracts under Chapter 262 must be in writing and approved by Commissioner's Court. Commissioner Neil Fritsch acted without authority from the Calhoun County Commissioner's Court. He was not a County Purchasing Agent as provided by Section 262.001 and violated the Texas Local Government Code Section 271.029 with his continued purchase of asphalt patch and Section 130.908 on the degreaser. C'Orr `-:-55;o N et°S 3-rs�t� The following is taken largely from Texas Jurisprudence section 79.9 entitled County Immunity in Contract Actions and 79.10 entitled Contracts for Engineering, Architectural or Construction Services: In general, a county may contract only on the express authorization of the Commissioner's Court, by vote of that body reflected in the minutes. Southern Disposal Inc. v. City of Blossom, 165 SW 3`a 877 (Tex. App. Texarkana, 2005) The waiver of immunity for construction contracts does not apply to Counties under Section 271.151 of the Texas Local Government Code. A contractual plaintiff must establish by express, clear and unambiguous evidence that there was consent to sue the county to show that immunity from suit has been waived. Absent such consent, the trial court lacks jurisdiction. Travis County v. Pelzel & Associates Inc. 77 S.W. 3`a 246 (Tex. 2002) Even if the invoices from your client constitute a written contract (which I contend they do not) a county government does not waive immunity from suit by simply contracting with a private party. Tooke v. City of Mexia, 197 S.W. 3`a 325 (Tex. 2006) In this case under Section 262.007 of the Texas Local Government Code, Calhoun County was not a party to a written contract for engineering, architectural or construction services or for goods related to engineering, architectural or construction services. Commissioner Fritsch had no authority to bind Calhoun County and Calhoun County cannot be sued, plead or interpleaded, defend or be defended on a claim arising under this contract if indeed such a contract existed. This said, let me see if I can obtain any additional settlement authority, and I will get back to you as soon as possible. Yours truly, annon E. Salyer 7. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 7) On proposal with Public Power Pool (P3) for electric power supply beginning January 1, 2020 with notice of intent to begin a competitive procurement process. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet. 4 SECONDER: Vern Lyssy, Commissioner Pet. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Representative David Quinn spoke on this matter Page 5 of 24 Susan Riley From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Tuesday, March 14, 2017 7:19 AM To: Susan Riley Subject: P3 Renewal Rates - Beginning 2020 Attachments: Calhoun Co P3 Procurement Renewal - 2020.pdf Importance: High Please add to the agenda for the 241h Consider and Approve proposal with P3 for electric power supply beginning January 1, 2020 with notice of intent to begin a competitive procurement process. RHONDA S. KOKENA COVL4 ty Trea5tWP-r C4ikovy Cww„hf Aw4A.ewit 202 S. Aw. St, SvZty A Po-rf-t_aw�, Texas 77979 (361)553-4619 office (361)553-4614 fww n / tr/public Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.pub I icpowerpookorg January 30, 2017 Ms. Rhonda Kokena Treasurer Calhoun County 202 S. Ann, Suite A Port Lavaca, TX 77979 Re: Procurement Proposal for Electric Power Supply Beginning January 1, 2020; and Notice of Intent to Begin a Competitive Procurement Process Your current electric power supply contract expires on December 31, 2019. This contract was procured through Public Power Pool, the largest electric power purchasing cooperative, or aggregation, in Texas. Your commitment to act together with other local governments has resulted in savings for each member of 7-9% - or $13.8 million per year - since the inception of the program, compared to prices seen by similar buyers acting alone. Herein you will find our 2017 Procurement Proposal. This proposal implements the strategy adopted by the P3 Technical Committee, on which all members are represented, and approved by the P3 Board. Under the proposal, the group would issue an RFP to every Retail Electric Provider in Texas for power prices for 2020, 2021 and 2022. Our open procurement process would identify the most competitive bids and execute a deal with the lowest and best bidder. There is no obligation to select a provider unless the market offers us attractive pricing. The proposal limits our authority to purchase those years only if the price for the group is within 5% of the group's weighted average price in the current 2017-19 contract. To execute a contract on your behalf, P3 must obtain prices that are below your ceiling rate, as spelled out for you in detail on page 3. This approach will allow the group to be ready to execute a deal should the market offer us an attractive deal. The packet behind this cover letter consists of four parts for your review and consideration: 1. Procurement Trigger and Rate Estimate showing projected cost savings based on current market rates and trigger point calculations (page 3); 2. Member's Active Account List (page 4 on); 3. 2017 Procurement Proposal; and 4. Methodology to Control Cross -Subsidization Among Members. Our bylaws require us to notify each member representative before the date on which the Corporation begins a competitive procurement for the aggregated group. The P3 Board has voted to give existing members 60 days to consider their continued participation before the procurement process begins. This letter serves as that 60 -day notice. We intend to begin the competitive procurement process for the aggregated group on March 31, 2017. If Calhoun County decides to procure power supply contracts on its own rather than through P3, P' is a non-profit political subdivision corporation, created by local governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. 1 Public Power Pool 2017 Procurement 01/30/2017 Page 2 of 2 please provide us with a copy of your governing body's resolution or minute order withdrawing from P3 on or before March 30, 2017. If notice of such action is not received by us by March 30, 2017, Calhoun County will continue its P3 membership through the 2017 procurement cycle and contract period, in accordance with our Bylaws. As in past procurements, we have established a "ceiling rate" for each member, which can be found on page 3 of the enclosed packet, titled "Procurement Ceiling and Expected Rate Estimates." The ceiling rate represents the maximum rate that each member will realize from the aggregated procurement process and is designed to give members budget certainty. The ceiling rate calculation reflects a conservative approach and we expect to improve upon it, as shown by the "expected rate" that is also identified on page 3. In past procurements P3 has executed substantially below the ceiling rate: for the 2014-2016 contract the executed price was 6.3% lower than the ceiling and for the 2017-2019 contract the executed price was 5.2% lower than the ceiling. While P3 expects to transact at or close to the current market, reflected in the "expected" rate, the ceiling gives us flexibility to capture an attractive market price should the market move away from the current expected rate during the opt -out period. If the market does not produce the ceiling rate for a given year by October 31, 2017, we will terminate the procurement exercise for that year. We recommend that you carefully verify your current account list (beginning on page 4) immediately. The "Active Account List" included in this packet lists all your sites/ESI IDs (i.e. electric meters) in our database. An accurate site/ESI ID list is essential to avoid billing errors. If there are any changes to the list, or if you anticipate any additions or deletions greater than 100kw peak demand before 2020, please let us know so that we may include the expected consumption changes in our procurement documents. Your continued participation in Texas' largest aggregation has delivered considerable savings for all P3 members since the program started in 2001. Members' procurement costs are the lowest in the industry and the quality of our customer service and electricity contracts are far above the industry norm. This procurement follows the same process we have successfully used in previous years. We will continue to perform due diligence and employ effective risk management practices that have protected P3 members from price volatility in the past. Should you have any questions or comments about the procurement, please contact me or our Program Manager, David Quin, at 512.233.5780. We are available to meet in person with you or anyone else from your entity to answer questions and provide a detailed briefing. Sincerely, `� y Donald Lee, Executive Director, Public Power Pool Enclosures: 1. Procurement Ceiling and Expected Rate Estimate (page 3); 2. Member Account list (page 4 on); 3. 2017 Procurement Proposal; and 4. Methodology to Control Cross -Subsidization Among Members. P' is a non-profit political subdivision corporation, created by local governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. 2 Public Power Pool 2020-2022 Procurement 01/25/2017 Procurement Ceiling and Expected Rate Estimate Calhoun County Current Supplier Rate and Annual Costs: Annual Current Current Annual kWh Rate Costs 2017 (Current): 3,092,599 $0.0424/kWh $270,551 Proposed Ceiling Rates and Changes Vs. Current Annual Costs: Maximum Ceiling Change from Rate Current Cost 2020 (Proposed): $0.0437/kWh $4,089 2.5% 2021 (Proposed): $0.0446/kWh $6,847 3.6% 2022 (Proposed): $0.0455/kWh $9,605 4.3% :-r^-�✓,:; � -�7 r.. � �.� .ter, 1 Supplier Rate (excludes TDSP and taxes), $/kWh The Purchase Ceiling, shown as a percentage, shows increases and/or decreases (as negative) relative to the current contract rate. Annual Cost amounts are inclusive of supplier costs, TDSP charges and all costs to -the -meter. The Expected Prices reflects the market condition at the time the report was run. The Ceiling Price reflects the highest price at which the Program will execute a contract. P3 is a non-profit political subdivision corporation, created by local governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. 3 Run as of Wednesday, January 25, 20179:55:57 AM Public Power Pool 2020-2022 Procurement 01/25/2017 Active Account List Calhoun County List of Accounts In -Program Facility, City ESI ID Ann, kWh Pool 1 FAIRGROUNDS, PORT LAVACA 10032789417041263 10,959 SOUTH BUSLOLF 200 W MAHAN ST, PORT LAVACA 10032789420612651 239,983 SOUTH BUSMEDLF 8 FAIRGROUNDS, PORT LAVACA 10032789420852720 1,260 SOUTH NMLIGHT S BENAVIDES ST, PORT LAVACA 10032789423026010 872,869 SOUTH BUSHILF FM 1090, PORT LAVACA 10032789424120010 840 SOUTH NMLIGHT 1 LAMAR ST, POINT COMFORT 10032789424464061 39,793 SOUTH BUSLOLF PORT LAVACA, PORT LAVACA 10032789425176792 1,631 SOUTH BUSNODEM 9FAIR GROUNDS, PORT LAVACA 10032789427002070 5,702 SOUTH BUSLOLF 4TH ST, SEADRIFT 10032789427634672 58,846 SOUTH BUSLOLF 12 FAIR GROUNDS, PORT LAVACA 10032789428953511 2,515 SOUTH BUSNODEM SEADRIFT, SEADRIFT 10032789430078410 35,193 SOUTH BUSMEDLF 117 W ASH ST, PORT LAVACA 10032789431073740 20,467 SOUTH BUSLOLF 6 FAIRGROUNDS, PORT LAVACA 10032789433735761 2,649 SOUTH BUSLOLF 6 FAIR GROUNDS, PORT LAVACA 10032789433735762 1,260 SOUTH NMLIGHT 211 S ANN ST, PORT LAVACA 10032789436693991 157,190 SOUTH BUSLOLF 202 S ANN ST, PORT LAVACA 10032789437087341 36,673 SOUTH BUSLOLF 105 W DALLAS AVE, SEADRIFT 10032789437826920 15,730 SOUTH BUSLOLF 2400 W AUSTIN ST, PORT LAVACA 10032789439718879 9,928 SOUTH BUSLOLF 111 JONES ST UNIT JUSTICE, POINT COMFORT 10032789440141939 10,913 4 FAIR GROUNDS, PORT LAVACA 10032789444526471 1,518 SOUTH BUSLOLF 5 FAIR GROUNDS, PORT LAVACA 10032789444659811 29,943 SOUTH BUSLOLF 302 W LIVEOAK, PORT LAVACA 10032789445377348 1,058,672 SOUTH BUSHILF FAIRGROUNDS, PORT LAVACA 10032789448826040 100,517 SOUTH BUSLOLF SEADRIFT, SEADRIFT 10032789451693741 14,622 SOUTH BUSLOLF SEADRIFT, SEADRIFT 10032789451693742. 1,260 SOUTH NMLIGHT SEADRIFT, SEADRIFT 10032789451693743 468 SOUTH NMLIGHT 301 SAN N ST, PORT LAVACA 10032789452977630 51,376 SOUTH BUSMEDLF HIGHWAY 185, SEADRIFT 10032789460838029 1,260 SOUTH NMLIGHT 621 N TRINITY ST, PORT LAVACA 10032789463132941 5,901 SOUTH BUSNODEM 2 FAIR GROUNDS, PORT LAVACA 10032789464003380 1,428 SOUTH BUSNODEM 3 FAIR GROUNDS, PORT LAVACA 10032789466657830 12,021 SOUTH BUSLOLF 13814 State HWY 35 South, Longmont 10032789474773110 726 SOUTH BUSNODEM FAIRGROUNDS, PORT LAVACA 10032789476323960 32,860 SOUTH BUSLOLF FAIRGROUNDS, PORT LAVACA 10032789476323961 1,680 SOUTH NMLIGHT P3 is a non-profit political subdivision corporation, created by local governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. 4 Run as of Wednesday, January 25, 20179:55:57AM Public Power Pool 2020-2022 Procurement 01/25/2017 Active Account List Calhoun Count 4876 FM 3084 UNIT CAMERAS SECURITY CAME 10032789479452705 76 SOUTH BUSHILF 8 FAIR GROUNDS, PORT LAVACA 10032789480487921 29,150 SOUTH BUSLOLF FAIRGROUNDS, PORT LAVACA 10032789483131682 1,260 SOUTH NMLIGHT 705 COUNTY ROAD 101 STLG 400HPS, PORT LA 10032789487851589 9,900 SOUTH NMLIGHT 705 COUNTY ROAD 101, PORT LAVACA 10032789488721597 153,277 SOUTH BUSMEDLF 4876 Fm 3084 Unit Lites Runway Lites, Port Lav 10032789488927165 32,795 SOUTH BUSMEDLF 4876 FM 3084, PORT LAVACA 10032789490356879 1,597 SOUTH BUSNODEM 7 FAIRGROUNDS, PORT LAVACA 10032789495917591 7,005 SOUTH BUSLOLF 1008 AIRLINE, PORT LAVACA 10032789496050360 15,126 SOUTH BUSHILF 10032789499029825, Port Lavaca 10032789499029825 3,760 SOUTH BUSNODEM 3)92.599 Report totals based on accounts in -program. P3 is a non-profit political subdivision corporation, created by local governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. 5 Fun as of Wednesday, January 25,20179:55:58AM C CPublic Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpowerpool.org From: Public Power Pool staff To: Public Power Pool members Re.: 2017 Procurement Proposal Introduction The dual mandate of the P3 procurement program is to obtain electricity at a competitive market rate while managing the price volatility inherent in energy markets to maintain relative rate stability. At present, P3 is under contract through the end of 2019 at a favorable rate level. Largely due to the oversupply of natural gas accompanied by the rapid buildout of low cost wind power, forward electricity prices into 2025 are at the low end of the historical range, presenting an opportunity to extend the program's rates at the current level. Recent feedback from members indicates satisfaction with the current contract rates and an appetite to extend the period under contract if similar rates are available. The purpose of this study is to determine whether the current price level is sufficiently attractive to formally enter the market for the period beyond January 2020. The process to determine the efficacy of entering the market more than three -years in advance of delivery includes an evaluation of market price fundamentals and trends, and an examination of available structuring options designed to match the P3 risk -averse profile and achieve program objectives. Early market entry represents an aggressive strategy that seeks to capture the current market dynamic to reduce future price risk. Given the due diligence requirements and relative complexity of the P3 procurement process, completing a transaction typically takes several months from initiation. During this period prices will fluctuate with the potential to rise beyond the set target and necessitating a degree of planning flexibility to permit a mid -course correction to a defensive strategy that seeks to limit the impact of adverse market movements. Conceptually, P3 has the planning option to conduct a competitive solicitation to winnow the field of counterparties that compete to serve at a target price. P3 has no compulsion to transact until 2019 should the target price be unavailable. The lengthy time period confers a degree of protection from forced action in a transient adverse market condition while, given expected levels of volatility overtime, offering an opportunity to strike the target price. This approach does not insure against an upward price trend and contains a bias towards inaction as the oversupplied natural gas market seeks to re -balance. 6 33: 2017 Procurement Proposal 01/30/17 To manage the uncertainty related to future prices, P3 has previously followed a strategy of hedging a portion of their required electricity volumes for a specified term to capture the current market value with the balance purchased incrementally within a price collar. This strategy allows P3 to cap exposure and provide budget certainty. As the available market price for delivery post 2020 is attractive and risk is primarily to the upside, a similar approach is considered prudent. With three years remaining in the current contract, we advise initiation of a procurement campaign for the post 2020 period that is designed to seek an aggressive price target and support the program objectives related to price risk management, budget stability and competitive rates. The proposed strategy is to exploit the time available prior to contract termination by opportunistically striking the market to defend the current rate level. Risk Assessment Composed of political subdivisions with budgeting constraints and in the absence of strategic or competitive advantage stemming from energy cost inputs, the P3 membership is characterized as risk -averse with a bias towards price certainty. The membership has consistently approved of this posture from the inception of the program, with price risk contained and taken only in adverse market conditions to provide the opportunity to improve upon the rate available on the day of transaction. The sources of forward price risk in the planning period include 1) generation capacity adequacy stemming from regulatory action restricting coal-fired generation, and 2) concerns related to the sustainability of shale gas operations at the current price level. With regard to natural gas, many of the known shale gas formations demonstrate very high depletion rates continually requiring new drilling operations and accumulation of extreme levels of debt to maintain the current level of production. At present financing distress in the natural gas sector is not proving to materially dampen production as the national build -out of shale resource operations is providing excess supply and permits a rapid price response when prices rise. The impact of any coal generation retirements is expected to be offset by new additions— primarily natural gas and renewable resources—and ERCOT is projecting healthy capacity reserve margins through 2025. An unquantified source of price risk is event driven—primarily in the form of destructive weather—that is not forecast, generally of short duration but ever present. Insuring against this risk involves hedging a partial future position to reduce any adverse impacts. Given that natural gas prices are at the low end of the historical range, a strong asymmetric risk tothe upside is indicated. Continued gains inthe fuels market driven by mild weather, flat demand growth and overproduction on the supply side are likely incremental at best, presenting a sufficient threat to consider defensive should one of these factors reverse. Z Proprietary and Confidential Public Power Pool 7 PI 2017 Procurement Proposal 01/30/17 The approach approved in the past two contract cycles, conducted in a favorable market condition, has been to fix the rate for term to eliminate price risk and complete the budget defense. An alternative product structure that offers a risk/reward proposition incorporates a measure of exposure to the hourly market, allowing the price to float on the zonal 15 -minute LMP index rather than fixed - forward. While there is a price discount available for accepting this exposure in a declining market, Monthly Average LMP vs. Program Rate 'i Savor —Y \lM1 saes V 9 over a 15 -year period the—"o^una." et^,ao.M of - Noo..'a e rewards are small, averaging $2.48/MWh (Monthly Average LMP vs. Program Rate chart). Savings follow the same pattern as our current metric. The Program benefits by fixing forward in a rising market; the Program is above market when fixing forward in a declining market. The extreme volatility and unknown price outcomes created by LMP exposure also run contrary to the budget certainty sought by the members. Further, the group's market leverage has allowed volume risk to be laid -off on the supplier at a minimal cost via an unlimited contractual bandwidth of usage, a benefit forfeited under LMP settlement. Market Report The "Natural Gas, Henry Hub 12 - Month Strip & ERCOT Electricity Forward Prices" graphic plots the historical price pattern of natural gas—the primary factor in ERCOT electricity rates—and the prevailing market rates for electricity. The natural gas market is characterized as oversupplied into the planning period combined with improved transport capabilities and a range -bound pricing pattern. The storage overhang is persistent as the equally glutted Natural Gas Henry Hub 12 -Month Strip & ERCOT Electricity Forward Prices m<V I I I LI f I I I I' I.. I ._ K vu, Erect Spac .Wo Rva up — wwa° Sio Ne)m � K FI ba _ I{ I 10-0))4 N LNnA N NiAm oJ) I ` I( i..I i R��NY�AN/���YB IY 1 VNr11 i1lYY:9�it5n��B��Y�oY� sv uo I I s°° i I proon RR&888 g C8¢A38ax8 BgBySS§Bffig BB jt aag ..5 ��5 S�Saaro S�aaSaaS56 aaaS a5ry Sa22Sa'SN$SSaarya`',"yaaa:aS. —)nma,msmp -wmo�m smp -- nrnalw<"emm uMl 3 Proprietary and Confidential Public Power Pool Y 133: 2017 Procurement Proposal 01/30/17 Canadian market ramps exports and shale oil associated gas—currently 20% of total gas production --must find a home. Forward Retail Electric Rates, ERCOT Blend Short term electricity prices in ERCOT have recently strengthened, $0.055 pushing up 2016-17 and creating a bow shape in the forward curve. Beyond this, the market is largely flat into 2021, where inflationary and uncertainly pressures begin pushing the curve back into $0040; contango. The at -market 3 -year price for 2020-2022 shows $0,036; $42.7/MWh; the six-year price for L 2020-2015 is $45.3/MWh. IDV 20]8 2019 2020 2021 1022 2023 2024 2025 2026 —Laked Phe - — -At-Market, 3 -Year - - - AtMarket,&Year The ERCOT electricity market price— following the lead of natural gas—is characterized as fundamentally weak and influenced by a substantial and growing wind power sector. While natural gas fueled electric production has taken a greater portion of the gen-stack, the wind sector has added diversity in electric rate making— especially in the off-peak. The wholesale market price effect of intermittent wind resources is complex as producers introduce both low-cost supply and price volatility to the mix. Additionally, an expected increase in solar generation in the coming decade represents a more predictable profile and reliable on -peak resource. The long-term impact of renewable resources will be largely determined by advances in grid management that optimize the dispatch process. While natural gas sets the marginal clearing price for electricity in ERCOT, it is important to note that the relationship of gas to electricity in ERCOT is not static. As gas prices drop, less efficient gas plants become profitable to run, displacing coal baseload units. The effect of these lower 4 Proprietary and Confidential Public Power Pool i P3: 2017 Procurement Proposal 01/30/17 efficiency plants insetting the marginal price can be seen in the system heat rate, which increases as gas prices decrease and buoys the electric price relative to gas. This influence has a limit, however. As prices continue drop, the fixed inputs (i.e. start costs, O&M contributions) to electric price making become more and more pronounced and electric prices become less responsive to movements in the gas market. For example, a plant with a conversion rate of 8 and a fixed per unit cost of $10/MWh would bid their price as follows: in a high, $6/MMBTU gas market, 8 * 6/MMBTU + 10/MWh = $58 in a low, $3/MMBTU gas market, 8 * 3/MMBTU + 10/MWh = $34 In the high gas cost case, the fixed component represents a minor 17% of the price; in the low gas case, the fixed cost impact moves up to 39%. In summary, as wholesale electric prices decline below $40, they begin to flatten, facing diminishing gains in response to further declines in gas. Looking forward, electricity over the 2020 to 2022 target period is trading at $42.7/MWh. This price level is at the low range of the historic settlement of this 3 -year strip, which has been priced as high as $64/MWh and as low as $39.8/MWh over the history of active trading. The probability study (below) shows likely settlement for the target period falling between $33.25/MWh and $56/MWh prior to delivery. The distribution is further refined by restricting outcomes to a 1 -year horizon (red & green distributions), which limits the expected range to between $36.5 and $50.25. ERCOT Retail, 2020-2022 VaR (2013 to present) 35% 2.0% 25% 15% _. 05% 0.0% 0 0 0 0 0 0 0 0 0 0 O r V (4, N N m N M m m m m m m m m m m 5 __. 0.0% 0 0 0 0 0 a 0 0 0 0 0 0 0 0 00 0 0 0 0 0 o a 0 0 0 0 0 0 0 0 0 r o a ui ry m m m 0 r a w N ra m m m 0 r v m N 0 g m �n m r a Proprietary and Confidential 10 Public Power Pool P3: 2017 Procurement Proposal 01/30/17 The Settlement and Trading Range chart (below) shows the trading range of ERCOT calendar strips over 20 -years. Years 2005 — 2016 have settled (their delivery period is past and the closing price is known), years 2017-2025 are still actively traded and the settlement price is at -market. Since the market collapse in 2008, a pattern of near -low settlements has followed the shale -gas surplus and weak demand. Tighter trading bands from 2013 forward are also evident, reflecting lower volatility in electric trading as prices track the stability in the fuels market over this time. Settlement and Trading Range, ERCOT Calendar Strips $160.00 _..... AOpen ® High 0 LOW *. cbse From the studies, several patterns emerge to inform the purchase decision. 1) The current price is quite low relative to the trading history. 2) Future price movement risk is somewhat asymmetric; a higher settlement price is more likely given observed trading volatility for the time period. 3) Relative to near-term pricing, trading volatilities for this long-dated strip are low, creating tight pricing outcomes. 4) Prices at delivery have been settling lower than their trading average over time. In summary, current prices for delivery post 2020 are attractive with upward potential, offset by a long transactional windowwith prices displayinga pattern of migrating lower as the delivery date approaches. Deal Structure Given the fundamental market factors, assuming an active posture in the market to exploit near- term price opportunities and defend against the loss of this favorable price point is considered prudent. Based on what the forward market will likely offer combined with the long transactional window, a desired trigger(s) should be established. 6 Proprietary and Confidential Public Power Pool 11 P3: 2017 Procurement Proposal 01/30/17 In execution, there are several methods available in the market to achieve this end. 1) Fix at Trigger 2) Costless collar 3) Options The Fix -at -Trigger structure is similar to the process employed for the last two contract cycles. Once the short-list of suppliers has been established and the contracts are in an executable state, the process waits for the market price to become available at or below the desired trigger price. Once that price level is reached, a final round of competitive pricing is solicited from the short-list of suppliers and the low price is locked for term. The advantage of this approach is its structural simplicity and single transaction point. The disadvantage is that it offers no upside protection. If the trigger point is not reached in the transaction window, a new, likely highertrigger would need to be established in a rising market. Price outcome: Final Price = Market Price at contract inception In a costless collar, a series of trigger prices and associated volumes are set around the current market price. As the market moves up or down overtime, floor or ceiling triggers are crossed and positions are purchased. At the time of delivery, any unpurchased positions receive the settlement price, the last trading day of the contract. The applied price becomes the weighted average of all purchased positions at delivery. In the event of a downward price trend, the trigger schedule may be modified and specified price levels ratcheted lowerto consolidate a gain. An advantage of this approach is that the outcomes are limited to a known range (the summation of the floors, ceilings, or somewhere in between). Another advantage, as the name suggests, is that it is free of cost to implement. Positions are purchased per a self-imposed program when and if the market presents the target price. There being no price obligation on the supplier's behalf, there is no cost premium associated with this structure. Price outcome: 2Floor price <= Final Price <_ lCeiling Price The third method involves the purchases of options. While this does incur an up -front cost in the form of the option premium, it establishes a known ceiling price (the option strike) without limiting downward potential. This has the advantage of always keeping the program price at market or better. Price outcome: Final Price <_ Ceiling Price + Premium At present, at -market strikes are being offered at a price in the $4/MWh range. This indicates that P3 can secure a $42.7/MWh price for 2020-22 at a $4/MWh premium, yielding a ceiling price of $46.7/MWh. The position would be in -the -money if the settlement price is less than $42.7/MWh, but given the cost of this insurance, the settlement price would need to be 7 Proprietary and Confidential Public Power Pool 12 P3: 2017 Procurement Proposal 01/30/17 $38.7/MWh ($42.7 - $4/MWh) or below to fully compensate the price of the premium. Current probabilities show this outcome at 19.3%, rendering this strategy sub optimal unless lower priced options can be found or market expectations change. Product The range of products considered must be a fit for the risk -adverse budget defender and allow for the inclusion of the structures described in the previous section. To that end, we recommend one or both of the following products to be solicited: 1) Index Plus, Full Requirements 2) Fixed Price, Full Requirements Both products will establish a fixed price in the forward market prior to delivery and push volume risk back to the supplier. P3 has shown a strategic benefit in volume risk management as its market leverage and load diversity has yielded offers of unlimited bandwidth. Available price levels make fixing forward at or nearthe current market attractive, howeverthe long horizon and near -low settlement patterns would suggest keeping an open positon forthe short-term. Given this purchasing condition, an "Index Plus, Full Requirements' product, with the option to convert to a fixed price at our discretion is ideally suited. For this product, the suppliers bid a dollar per/MWh adder to cover their cost of service while the commodity portion initially floats at index. This adder plus the final electric commodity price (converted from index to fixed price per the costless collar) becomes the applied electric rate. There is a variant to the "Index Plus, Full Requirements' product that would use natural gas as the underlying commodity rather than electricity. In this variant, a both a $/MWh adder and a heat rate (natural gas to electric conversion ratio) would be purchased from the supplier, and the electric rate would float on the natural gas market per this function: Fixed Heat Rate * Floating Natural Gas Index+ Fixed $/MWh Adder The forward natural gas market is both more liquid and more transparent than electricity, allowing a greater range of risk management tools in the float to fixed conversion and potentially lower transaction costs. These benefits may become critical should the "Options" deal structure be pursued. Using gas as an underlying, both longer -dated options would be available (gas options are priced five years forward) and exchange -traded options are offered, which are transparent and have lower costs versus purchasing a corresponding volume of over-the-counter electric options. A simpler version of this strategy per the Fix -at -Trigger alternative would be to accept a simpler "Fixed Price, Full Requirements", but to enter into a contract only when the market was at our strike point. To assure speed to market, suppliers could be vetted and short-listed prior to the strike point. Once the strike price is available in the market, the short-listed suppliers are directed 8 Proprietary and Confidential Public Power Pool 13 P3: 2017 Procurement Proposal 01/30/17 to mark their price at current market, the low price being fixed for term at the time of contract inception. Considering the target price, the membership has voiced approval of the 2017-2019 contract average rate fixed at 3.87 cents/kWh and a willingness to extend at this price level. Both the VaR study and the calendar -strip trading patterns suggest this price is likely to present itself in the market barring a fundamental change in the supply/demand balance. The studies performed along with the fixed component influence of electric price making also suggest that a sub 3.6 cents/kWh is not probable, limiting opportunity cost despite the long transaction window. Term Considerations The ideal term for any future transactions is dictated by the forward prices available at the time of bidding that meet the program's stated objectives. Due to the length of current arrangements and forward prices, this study is confined to the 2020-2025 period. Solicitation Process The standard P3 electricity procurement process is designed to ensure performance of due diligence and create meaningful competition among suppliers that are capable of servicing a large-scale transaction. The multi -step approach is initiated by notification to members of the proposed transaction --including a not -to -exceed rate calculated specifically for their load profile- -that must be achieved for the transaction to be executed on their behalf. This is followed by a period that allows time for existing members to affirmatively opt out of the procurement exercise. A no -action decision on the part of the member indicates acceptance of the right of P3 to act as agent on their behalf to execute the transaction. Following completion of the member enrollment phase of the process, a Request for Proposals is issued containing all of the salient details required to solicit price quotes from every registered supplier as listed by the PUCT. Supplier responses are evaluated and ranked, and contract terms and conditions considered. A short list of the best offers is then compiled for P3 Board of Directors consideration. Upon completion of this phase, monitoring of daily market conditions is conducted to establish a favorable time to request executable price and consummate the deal. Given the lengthy time period allowed by the current contracts that terminate in 2019, a preliminary testing of the market is advised. Specifically, we suggest soliciting indicative pricing before the commencement of a formal procurement process. Doing so will aid in the development of a target price that is more representative of prevailing market conditions. In this scenario, members will be provided with individual trigger points and have the ability to opt -out of the solicitation following the receipt of indicative pricing and the development of a target price. 9 Proprietary and Confidential Public Power Pool 14 P3: 2017 Procurement Proposal 01/30/17 Authorized Transaction Period An important aspect of the P3 enrollment policy is a restrictive time limit on the authorization to act on the members' behalf, preventing an open-ended commitment. This time allotment is subjectto Board of Directors approval and is typically geared to provide adequate time to conduct a solicitation and permit some flexibility in selecting a transaction date that coincides with a downward market price movement. The current power supply agreement terminates at the end of 2019. We recommend a time period that binds members to the agency agreement through October 2017. Depending upon the date of initiation, this will permit up to a 10 -month period to seek the target rate, permit a mid- course correction should the market condition or trend change materially during the authorization period and leave a remaining two plus year buffer prior to contract termination if the initiative fails to consummate a transaction. P3's 2016 Market Solicitation Based upon the preceding analysis, the P3 Board of Directors directed staff to conduct a Request for Information (RFI) process to clarify and report on available forward market prices for the post 2020 contract period. The results were intended to inform P3's timing for market entry with the express goal of defending the 2017-2019 rates. In November 2016 the RFI was sent to the four suppliers that are currently active with P3 accounts operating under the standard contract. The suppliers were: 1. Constellation (current supplier) 2. GLO/Cavallo Energy (2017-2019 supplier) 3. MP2 (currently serving discrete accounts through bidding process) 4. Reliant Energy (currently serving discrete accounts through bidding process) The responses received from this notional pricing exercise indicated that the forward market price for the post 2020 period is aligned with the 2017-19 contract rate and supports the program's approved defensive strategy objective. P3's 2017 Procurement Proposal in December 2016, based on a recommendation from the P3 Technical Committee, the P3 Board instructed us to present to members a formal competitive market solicitation as follows: 1. The procured supply agreement I. will commence January 2020; and ii. will deliver a rate that is no more than a 5% increase on the program weighted average rate under the 2017-19 contract; 2. Pricing will be obtained for one, two, and three year terms; 10 Proprietary and Confidential Public Power Pool 15 P3: 2017 Procurement Proposal 01/30/17 3. The decision of whether or not to procure, and for what term to procure, will be based on analysis of the pricing received that identifies the best value for the members; 4. Supplier contracts will be evaluated based upon a contract value matrix approved by the Board; 5. Trigger points, or minimum savings amounts, are established for the members and no procurement will be completed that does not satisfy those minimum savings; 6. Members will have no less than 60 days after receipt of the procurement proposal to opt -out of the procurement; and 7. The strategy for avoiding cross -subsidization previously adopted by the board and provided to the members will continue to be followed. The following timeline of solicitation events for the 2017 Procurement is proposed: Jan -March 2017: Procurement Packets distributed. Member 60 -day opt -out period begins. Meetings scheduled with members. March -April 2017: Formal RFP issued and short-listed providers identified. P3 Board meets to review short-listed providers. April—Oct 2017: Monitor market for strike price and conduct executable bidding round(s) with short-listed providers. Nov 2017 onwards: Revisions to floor level if fixed price target not achieved. Revised Procurement Packets distributed. 11 Proprietary and Confidential 16 Public Power Pool ublic Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpowerpool.org Date: January 30, 2017 To: Public Power Pool members From: Public Power Pool staff Re: Methodology for controlling cross -subsidization in the 2017 Procurement Background: In the Public Power Pool Board meeting on September 22nd, 2016, the Board of Directors reviewed a methodology for avoiding cross -subsidization between members' accounts to be used during the next procurement. The major elements of the methodology are: 1. Pooling accounts of like energy usage and geography seeks to find a balance between the costs and complexity of per account prices while maintaining the cohesion of bringing an aggregated load to market; 2. A line -loss pass-through to ensure that metering and voltage characteristics are allocated their specific loss factor; and 3. A flat, per account fee to fairly allocate the administrative costs associated with billing. There is a fixed cost of time and resources in applying meter readings, TDSP changes and invoice creation for each account regardless of that account's consumption volume. Alternatively, building these billing costs in the volumetric rate would transfer these expenses to those accounts with the highest volume, which may belong to another member. Recommended Resolution: RESOLVED by the Public Power Pool Board of Directors that the following methodology for control of cross -subsidization is hereby approved for the 2017 Procurement: 1. Continue to pool accounts by load factor and zone, capturing the time -of -use and geographic disparity of the various account classes; 2. Continue the use of the line -loss pass-through to ensure that metering and voltage characteristics are allocated their specific loss factor; and 3. Continue the use of a flat, per account fee to allocate actual billing costs per account (by invoice), rather than to the large accounts if applied on a per kWh basis. 17 pMpm OR m c n 0 0 v 0 0 �■ 0 n � � O O O c n M, CD n �- 3 -v CD O CD O <.�^ A n c a 0 0 m v 0 0 Z 3 CCD I 0 3 CD3 CD 0 c Co W N c 3 CCD I 0 W CCD 0- CD co W CO cr CD CD =3 =3 =3 =3 W v (n o CD . 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CD CD C L O < CDO O CD cn m U o-� co :3co �• CD (n v O CD sll m r, v (n � w = =r =3Cn :3o CD CD w Q CDo CD I cn CD m -o =r N v 3 0 o CD o E c v <CD 3�� in o in Z3 CD O Ma �■ O O MN 0 m CO G Mi V/ Lei ►1' tel\ c TI _ :c o00 0 C: = M + cr � 3 � l< °o_ = vi p C7 c C) 0. o Z MD o c. F c CD CD � ao �• CL N i.. W �%PNIL OWNER N �• (,gyp v �� Cr (D ♦V � N p � X l C7 < � ^ o OD fA CL ` + once . rMo - Q- 0D' m C� 0 CC`° 0 CD CD oCD O x (D C% :3 0 =` p v 3� 2) 00 =0 0 �_ o w o cn m�� o0 CD c o'er °o o --h m K m 7C' ..h cc oN � v2 0 cc N• L � MD rh 0 0 MI N N cnl�/ Budget Report ubllc Power Pool Based on historical consumption patterns Month / kW kWh Year Demand Usage Commodity Nodal Aggregation Utility and Rate $/kWh Cost Cost Cost Taxes Total Cost Jan 2016 774 186,735 '. r r • • : r $147 $111 $9,993 r r Feb 2016 708 186,906 '. r • $344 •' $111 $9,836 Mar 2016 741 228,344 '. r r • r $238 $135 $10,338 r Apr 2016 921 259,829 '.r r• $390 $154 $11,995 May 2016 899 276,795 '•r r• $461 $164 $12,177 Jun 2016 962 299,638 '.r r• $455 $178 $12,586 Jul 2016 989 355,465 r r• r $701 $211 $13,246 r Aug 2016 978 326,706 '.� �• $621 $194 $11,806 Sep 2016 949 292,912 '.r r• $297 $174 $14,136 Oct 2016 693 214,235 r r • r $87 $127 $10,483 r Nov 2016 748 231,241 'r r• '. r $125 $137 $11,287 Dec 2016 762 236,509 '.r r• $136 $140 $11,536 r•• Year 2016 844 3,095,315 r r• $4,001 $1,836 $139,419 •r Jan 2017 784 236,973 '� r r • '. r r $0 $141 $10,616 r ' Feb 2017 720 216,680 r • $0 $128 $9,733 r Mar 2017 752 226,838 '� r r • • r • $0 $135 $10,174 Apr 2017 935 281,358 '� e r • $0 $167 $12,546 r May 2017 912 274,772 '. r • $0 $163 $12,257 r Jun 2017 978 294,196 r r• $0 $174 $13,104 Jul 2017 1,003 302,186 '�r r• :r $0 $179 $13,450 Aug 2017 992 299,289 '� r r • $0 $177 $13,327 Sep 2017 962 289,682 ', r r • $0 $172 $12,910 Oct 2017 703 212,103 r r • $0 $126 $9,533 Nov 2017 758 228,937 ', r r • $0 $136 $10,267 r r Dec 2017 774 234,151 '. r r • $0 $139 $10,491 '. r Year 2017 856 3,097,165 ', r r • $0 $1,837 $138,408 Jan 2018 784 236,973 ', r r • • '. r • : $0 $141 $10,652 Feb 2018 720 216,680 ',r r•• • $0 $128 $9,765 Mar 2018 752 226,838 '. r r • '• r r $0 $135 $10,208 r Apr 2018 935 281,358 ', r r • • $0 $167 $12,588 r May 2018 912 274,772 '� r r • • $0 $163 $12,299 Jun 2018 978 294,196 ', r r • • r $0 $174 $13,148 • r Jul 2018 1,003 302,186 '. r r • • $0 $179 $13,495 r Aug 2018 992 299,289 ', r r • • $0 $177 $13,372 Sep 2018 962 289,682 ', r r • • $0 $172 $12,953 Oct 2018 703 212,103 '. r r • • $0 $126 $9,565 r r Nov 2018 758 228,937 '� r r • • r $0 $136 $10,301 r Dec 2018 774 234,151 '� r r • • ', r $0 $139 $10,527 r Year 2018 856 3,097,165 r r•• r $0 $1,837 $138,873 1111111MM# Report totals based on accounts in -program and kWh consumption under contract. Actual consumption will vary. Commodity Costs reflect all deregulated costs: commodity, ancillaries, interzonal congestion, per account fees, credit and supplier margin. Utility & Taxes Costs include: utility TDSP charges, utility line losses, GRT & PUC fees (if applicable) and any applicable taxes. Aggregation Fees and expected Nodal Costs are broken out as shown. Run as of Thursday, October 27, 2016 1:42.58 PM Month / kW kWh Commodity Nodal Aggregation Utility and Year Demand Usage Rate $/kWh Cost Cost Cost Taxes Total Cost Jan 2019 784 236,973'.e e• ', e $0 $141 $10,672 Feb 2019 720 216,680 e e • $0 •: $128 $9,784 Mar 2019 752 226,838 '•e e• '. a $0 $135 $10,228 a ••• Apr 2019 935 281,358 '•e e• $0 $167 $12,613 May 2019 912 274,772 e e • $0 $163 $12,323 Jun 2019 978 294,196 '.e e• $0 $174 • $13,174••e Jul 2019 1,003 302,186 ', e e • e • $0 $179 $13,522 • e Aug 2019 992 299,289 e e $0 $177 $13,398 Sep 2019 962 289,682 ' e e $0 $172 $12,979 Oct 2019 703 212,103'. e e • • $0 $126 $9,584 Nov 2019 758 228,937 ', e e • ', e $0 $136 $10,321 e Dec 2019 774 234,151 e e • '. e • $0 $139 $10,547 e e Year 2019 856 3,097,165 e e • ', • e $0 $1,837 $139,145 MENKE= Grand Total 853. 12,386,810 ', e e • • • $4,001 $7,345 $555,844 Report totals based on accounts in -program and kWh consumption under contract. Actual consumption will vary. Commodity Costs reflect all deregulated costs: commodity, ancillaries, interzonal congestion, per account fees, credit and supplier margin. Utility & Taxes Costs include: utility TDSP charges, utility line losses, GRT & PUC fees (if applicable) and any applicable taxes. Aggregation Fees and expected Nodal Costs are broken out as shown. Run as of Thursday, October 27, 2016 1:42:56 PM tr/-Public Power Pool CalhoUp Count,Zero Volume accounts Address City, State, Zip 12 -Month ESI kWh Total Cost 108 JONES ST POINT COMFORT, TX, 77978 100327894922899 0 $203.65 Run as of Friday, October 28, 2016 1:14:19 PM ublic Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpowerpool.org Here's What Elected Officials and Staff Say About the Benefits and Savings that Public Power Pool Membership Brings Since 2002, P3 members have saved $104 million against market rates P3 Secures Low -Priced Power. Better Contract Terms Throuah Bulk Purchasin "Had P3 members procured power on their own instead of through the group, they would be paying 5.1 cents/kWh instead of the P3 rate of 4.7 cents. That translates into $2,150,558 of group savings each year for P3 members. Other political subdivisions in and around Dallas County are paying significantly more under contracts negotiated at the same time as P3's new contract. P3 membership offers unique opportunities and economies of scale for counties looking to save taxpayer dollars; I urge you to call P3 to discuss the benefits of joining." - Judge Clay Lewis Jenkins, Dallas County "Research shows that counties that go it alone finish up paying much more for electricity than P3 members. One north Texas county that signed a contract directly with a retailer at the same time as P3 members secured a rate of 4.77 cents/kWh finished up 5.6 cents/kwh, costing their taxpayers an additional $33,922 per year. Another neighboring county wound up paying 5.5 cents/kWh, costing their taxpayers $17,743 more than if they'd procured through our group. As a budget defender, I urge you to consider the bulk purchasing discounts that come from working with 37 other Texas counties in P3." - Judge Glen Whitley, Tarrant County "it was time for us to renew our electric contract, and we were contacted by the CUC's Public Power Pool about joining. I viewed it as something similar to us pooling together through TAC for insurance and the advantage of being governed by a Board of elected officials. I have just received word that, with our new rate, we'll be saving over 25% in the coming year." - Judge Rhita Koches, Van Zandt County "We are delighted with the service P3 provides. They have always delivered on their promise of lower rates, and I am happy to recommend them to any West Texas County that is looking for a better contract." -Judge Fred Deaton, Crockett County "Before joining P3, we had solicited pricing from five brokers. The rate that P3 procured for us was significantly lower than anything we had seen from the brokers." - Ray Samson, County Auditor, Atascosa County "Every day we'd see brokers walking through the courthouse door trying to get our electricity business. After a full review of the benefits of the P3 contract, and the low rate that will save Grayson County thousands of dollars, we have concluded that our best option is to stick with P3." - Jeff Schneider, Purchasing Agent, Grayson County "We are always being visited by energy brokers trying to get our business by promising the moon; with P3, we get solid facts, accurate analysis and no hogwash. We trust P3 bring us the best contract terms and the lowest rates." - Romeo Salinas, County Treasurer, Zapata County ublic Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpawerpool.org P3 Provides Day -to -Day Account Management Assistance "If your county is looking to save money, do what San Patricio did -join P3. Thanks to their knowledgeable and hard-working staff, they ensured a seamless contract transition and addressed any account problems quickly and efficiently. When it comes to managing our accounts, we know who to call - P3!" - Commissioner Fred Nardini, San Patricio County "The relationship and trust that McLennan County has experienced through our membership in the P3 Public Power Pool is second to none. Transparency, services, lower rates, and honesty, P3 has been able to deliver on all points and as promised." - Commissioner Will Jones, McLennan County "Public Power Pool has done an exceptional job in ensuring that we are billed correctly. On the few occasions when bills have contained an error, they have caught it early and moved quickly to ensure that it is corrected on subsequent invoices. P3's management of both our county's procurement and contract has been nothing short of excellent and I'm happy to recommend them to any Texas county that is looking for a new power contract." - Kenneth Lind, Purchasing Agent, Ector County "With P3's assistance, advice, flexible terms and conditions of our contract, Collin County was able to take advantage of load shedding opportunities at the chiller plant saving our County thousands of dollars. P3 also negotiated the realignment of a meter to the MCPE index pricing that will provide more flexibility in the future. P3's invaluable assistance on this is not something your typical energy broker or retailer would have done." - Dan James, Facilities Director, Collin County P3's Expert Analvsis and Legal Back -Up Supports Your Staff at The Lowest Cost "By joining P3 and authorizing them to handle our RFP, we save thousands of manpower hours and get a great rate. We trust P3 and I'd certainly recommend them to all my neighboring counties or any political subdivision looking to save taxpayer dollars." - Judge Chris Davis, Cherokee County "The P3 Board is made up of elected officials who actively review all facets of the organization to make sure taxpayers get the biggest bang for their buck. Last year, the Board reviewed P3's aggregation fee and found that competing aggregations and brokers charge 2-3 times P3's low fee. By pooling our needs, P3 members get the best advice at the lowest cost, and benefit from a range of services such as forward budgeting, bill audits and invoice verification that competing brokers just don't provide." - Commissioner Dennis Bailey, Rockwall County "P3 has always provided us with the customized consumption and spend analysis that we need. They process our adds and deletes promptly and secure beneficial pricing for any large scale load additions. All we have to do is pick up the phone, and P3 does the rest. We have no hesitation in recommending them to any political subdivision in the state that's seeking the best contract at the lowest cost." - James Mathew, Administrative Director of Engineering, Harris County Hospital District ublic Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpowerpool.org Why Are More and More Texas Counties Choosing to Procure Power from Public Power Pool instead of from a Broker? P3, a non-profit political subdivision corporation created by Texas counties, makes procuring cheap electricity easy. Members see big cost savings, better contracts, and top-notch service by working together ✓ By working together members save $3.2 million a year; savings since 2002 total $113m ✓ P3's members will see an average reduction of 18% in their energy costs ✓ P3's 2015 procurement means members pay an average rate of only 3.902 cents/kWh ✓ If P3 members had procured power alone they would have paid over 1/3 cent/kWh more ✓ Now is a great time to join, no matter when your current contract ends: new members have locked in a record low rate through 2019, protecting them from future rate increases Why Joining P3 Now is Your Best Way to Lock in the Lowest Rate • By combining the loads of many different political subdivisions across the state, including yours, P3 negotiates bulk discounts that are unavailable to a county acting by itself. The huge committed load we take to market reduces risk for the retailer, producing reduced rates. Our RFP attracts the most competitive bids from eager retailers. • Our RFP saves you time and money. All retailers - not just a select few - are invited to bid on our unbiased RFP. We award the contract to only the very best offer. Because P3 conducts the RFP, identifying a best supplier is made easy for our members • P3 is a non-profit, owned and operated by our members and managed by a Board of County Judges and Commissioners. P3 takes no industry commissions whereas brokers receive a commission from retailers to steer business their way, which shows up as a pass-through on bills or is rolled into an inflated energy rate. • P3's transparent agaregation fee is the lowestin the business. Members save by sharing the cost of energy experts, legal advice, operational expenses and account management. • P3 negotiates the most member -friendly contracts in the business. Our "no swing" provision means members aren't penalized for any consumption changes. Under our contract providers can be penalized for inaccurate bills or sloppy service. And P3 members have unlimited access to demand-side energy -savings programs. • P3 delivers full contract service. On-going account management, customized budgetary support, monthly and semi-annual billing audits, and access to a range of expert services and analysis are services that brokers simply cannot — or will not — provide. • P3 brings valued support to county staff. We provide you the information, analysis and customized services you need, like monthly bill checks, forward budgeting reports and consumption analyses. Monthly technical committees provide energy market and regulatory information and networking opportunities. Maximizing Our Purchasing Power: 44 Texas Counties Work with 46 Other Texas Political Subdivisions to Save Money and Reduce Risk Atascosa County Dickens County Mason Creek MUD Bee County Ector County McLennan County Bell County Ector County Appraisal District MHMR Tarrant County Bell County Appraisal District Foard County Midland County Midland CSCD Brazoria County Foard County Hospital District Mills Road MUD Calhoun County Fountainhead MUD North Mission Glen MUD Chambers CountyFreestone County Nottingham Country MUD Cherokee County Galveston County Nueces County Once MUD #7 Grayson County Nueces County MHMR City of Arcola Green Trails MUD Presidio County City of Bedford Harris County Rains County City of Bryson Harris County Hospital District Reeves County City of Cockrell Hill Greater Harris County 911 Rockwall County City of Crowley Harris County Appraisal District Rolling Creek MUD City of Friendswood Harris County MUDS # Runnels County City of Haslet 18, 23, 46, 102, 191, & 383 San Patricio County City of Hutchins Harris County Sports & Convention Corp_ Scurry County City of Jamaica Beach Harris County WCID #119 Somervell County City of Santa Fe Heatherloch MUD Tarrant Appraisal District City of Uvalde Irion County Tarrant County Collin County Jack County Tarrant County 911 District Cooke County Jackson County Tarrant County Hospital District Coryell County Jeff Davis County Town n Lakeside Van Z County Crockett County Jim Hogg County Wichita Appraisal District Cypresswood Utility District Johnson County Williamson County Dallas Central Appraisal District Johnson Co. Can_ Appraisal Dist. Wise County Dallas County Kaufman County Zapata County Denton County Kleinwood MUD Political subdivisions in bold -type haveloined since January 2015 Please contact P3's Program Manager David Quin at 512.233.5780 to hear about our services, our new contract, and why P3 is your county's best option for procuring power. tP/Publlc Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.pub]icpowerpool.org Jim Hogg, Jeff Davis and Presidio Counties are the Latest Texas Counties to Join P3 in order to Save Money, Manage Risk Commissioners Courts Cite Value of Working with 85 Other Political Subdivisions to Secure Lower Rates, Better Contract, Superior Service ✓ No matter when your current contract ends, you can lock in a record low rate by joining now ✓ By working together members save $3.2 million a year; savings since 2002 total $102m ✓ If P3 members had procured power alone they would have paid over 1/3 cent/kWh more Why are More and More Texas Counties Choosing to Procure Power from Public Power Pool instead of from a Broker? • Combining the loads of many political subdivisions across the state means bulk discounts that are unavailable to counties acting alone. The huge committed load we take to market reduces risk for retailers and reduces rates, attracting the lowest bids from eager retailers • Our RFP saves you time and money. All retailers - not just a select few - are invited to bid on our unbiased RFP. We award the contract to only the very best offer. Because P3 conducts the RFP from start to finish, identifying a best supplier is made easy for our members • P3 is a non-profit, owned and operated by our members and managed by County Judges and Commissioners. P3 takes no industry commissions whereas brokers take a commission from retailers to steer business their way, which is rolled into an inflated energy rate • P3's transparent aggregation fee is the lowest in the business. Members save by sharing the cost of energy experts, legal advice, operational expenses and account management • P3 negotiates the most member -friendly contracts in the business. Our "no swing" provision means members aren't penalized for any consumption changes. Under our contract providers can be penalized for inaccurate bills or sloppy service • P3 delivers full contract service. On-going account management, customized budgetary support, monthly and semi-annual billing audits, and access to a range of expert services and analysis are services that brokers simply cannot — or will not — provide • P3 brings valued support to county staff We provide you the information, analysis and customized services you need, like monthly bill checks, forward budgeting reports and consumption analyses. Monthly technical committees provide energy market and regulatory information and networking opportunities P3, a non-profit political subdivision corporation created by Texas counties, makes procuring cheap electricity easy: P3 members see big cost savings, better contracts, and top-notch service by working together ;1!%3/ t7/Public Power Pool 500 W. 13th St. Austin, TX 78701 Ph 512-233-5780 Fx 512-233-5781 www.publicpowerpool.org March 14th 2017 P3 2017-19 Contract Transition Alert: Your New Bills from Cavallo Energy P3 has received a number of inquiries from members regarding the transition to our new contract with GLO-Cavallo, which went into effect when meters were read in January. All P3 member accounts have now transitioned to the 2017-19 contract with Cavallo and the first bills from Cavallo were mailed to members last week. Please note: Some members may continue receiving bills from Constellation if you have any large accounts that were added by a separate contract amendment for a term through December, 2019. If you continue receiving bills from Constellation, and are unsure if the accounts were added by amendment, please contact us and we'll make sure the account is with the correct provider. If you have questions regarding your accounts, bills, or the new contract, please do not hesitate to contact us. We are happy to research the answers to your questions and address any concerns. March 2017 Market Report: Good News for Members as P3 Looks to Maintain our Record of Savings, Lock In Low Electricity Rates, Protect against Risk for 2020-22 • Natural gas production is relatively flat, although an uptick in oil rigs in service indicates future gains in associated gas, further glutting the market. Offsetting risk factors affecting gas demand include new power generation plants, rising exports to Mexico, and increased LNG exports • With Texas leading the nation in wind power production, ERCOT is also projecting 20 new utility -grade solar projects to be online by 2020, doubling the current total and showing the potential to put downward pressure on peak power prices • Natural gas prices remain weak as our mild winter weather has reduced heating demand. • The latest EIA storage report indicates that stockpiles are slightly lower than last year and over 6% above the five-year average for this week of the year. Electricity prices have followed suit with long-term contracts through 2022 showing lower prices than near-term offerings As we look forward for future purchasing opportunities (please see the bar graph on the next page), we are beginning to see discounts on the forward price curve. The 3 -year extension (2020-2022) shows a discount of $0.00089/kWh or 2.3%, while the 6 -year (2020-2026) shows a premium of $0.0012/kWh or 3.2%. That's a decrease from the projections we reported last month. P3 is a non-profit political subdivision corporation, created by Iocai governments in Texas, designed to save taxpayer money by aggregating power usage to procure the best power contracts at the lowest cost. Public Power Pool Technical Committee March 14th 2017, Page 2 of 3 $0.055 $0.Os0 s $0.045 $0.040 $0.035 $0.030 2017 Forward Retail Electric Rates, ERCOT Blend 2018 2019 2020 2021 2022 2023 2024 2025 2026 � LreW Prke - -- At -Market, 3 -Year - -- At -Market, lrYear Fdd.y, Merch 10, 2017 1215.40 PM The U -shape of the Forward Electric curve means the nearer years (2017-20) are priced higher than the mid-term (2020-22) The P3 program's current locked average rate for 2017-19 is below market Pricing for the three-year strip for 2020-22 is on a par with the current 2017-19 contract, supporting the program's defensive strategy designed to manage risk 133's 2017 Procurement Proposal: Understanding the Ceiling & Target Rate Projections on p.3 of your Proposal The P3 Board mandated that our 2017 Procurement delivers a rate that is no more than a 5% increase on the program weighted average rate under the 2017-19 contract. As in past procurements, we have established a "ceiling rate" for each member, which can be found on page 3 of your procurement packet. This ceiling rate represents the maximum rate that each member will realize from the aggregated procurement process and is designed to give you budget certainty. To execute a contract on your behalf, P3 must obtain prices that are below this ceiling rate. The "target rate" is our targeted rate that we aim to procure for each member. While P3 expects to transact at or close to the current market, reflected in the "target" rate, the ceiling gives us some flexibility to capture an attractive market price should the market move away from the current expected rate. In past procurements P3 has executed substantially below the ceiling rate: for the 2014-2016 contract the executed price was 6.3% lower than the ceiling and for the 2017-2019 contract the executed price was 5.2% lower than the ceiling. All P3 members have until the end of this month to review the proposal and decide whether to commit to this year's group purchase. In the meantime, we are touring the state making presentations to P3 members: in February alone we gave contract and procurement updates to officials and/or staff in 19 member entities, with another dozen scheduled already for the coming weeks. Public Power Pool Technical Committee March 14f12017, Page 3 of 3 Our Record To Date: P3 Members have Saved $105m against Market since 2002, Additional Program Savings from Working Together Equal $249m P3 Program Performance v $2500 O S $1,600 e m � 2000 2002 2004 2006 Total Cort of Pumhasing ElMddty Alone w/o rd'AManagement A! $2,357,114,679 g..__ Cmt ofnnWng Ue rklly None uving P3 flhk � Management Protwols '� - O- f �, $2,251,961,211 IHavingz: $305,153,4681 O- O � Anual Cort of tledrWty with Puhila Pmver Pool b ; $2,002938,869 (Savings:$354,275¢30) 2008 2010 2012 2014 2015 2018 Total Program Savings $354,275,810 TV/ ublla Power Pool Md.,, March 10, 2017 The chart above measures member savings as follows: • $105.2 million in market based savings is calculated by comparing P3's contracted rate to the daily close of the 3 -year forward strip on each day since the program began in 2002 (i.e. the calculation emulates a contract rate for each day of the program since 2002 for comparison to the program rate). • $354.3 million in total program benefits includes the market savings plus our bulk purchasing discount (reduced cost of credit, lower settlement costs, and a reduced retail adder/profit margin) from pooling member loads and purchasing wholesale energy quantities versus going to the market individually. Thank you for your continued participation in this ongoing effort to save taxpayer dollars. The group's commitment to act together has resulted in savings for each member of 7- 9%, or $13.8 million per year, compared to prices seen by similar buyers acting alone. Our Next Technical Committee: Tuesday April 11th @ 1:30 PM Our next Technical Committee will be on April 11th, 2017 when we will update you on our RFP to suppliers and our work to ensure the best possible contract provisions and protections for P3 members. p 9 O 6 U 6' Total Cort of Pumhasing ElMddty Alone w/o rd'AManagement A! $2,357,114,679 g..__ Cmt ofnnWng Ue rklly None uving P3 flhk � Management Protwols '� - O- f �, $2,251,961,211 IHavingz: $305,153,4681 O- O � Anual Cort of tledrWty with Puhila Pmver Pool b ; $2,002938,869 (Savings:$354,275¢30) 2008 2010 2012 2014 2015 2018 Total Program Savings $354,275,810 TV/ ublla Power Pool Md.,, March 10, 2017 The chart above measures member savings as follows: • $105.2 million in market based savings is calculated by comparing P3's contracted rate to the daily close of the 3 -year forward strip on each day since the program began in 2002 (i.e. the calculation emulates a contract rate for each day of the program since 2002 for comparison to the program rate). • $354.3 million in total program benefits includes the market savings plus our bulk purchasing discount (reduced cost of credit, lower settlement costs, and a reduced retail adder/profit margin) from pooling member loads and purchasing wholesale energy quantities versus going to the market individually. Thank you for your continued participation in this ongoing effort to save taxpayer dollars. The group's commitment to act together has resulted in savings for each member of 7- 9%, or $13.8 million per year, compared to prices seen by similar buyers acting alone. Our Next Technical Committee: Tuesday April 11th @ 1:30 PM Our next Technical Committee will be on April 11th, 2017 when we will update you on our RFP to suppliers and our work to ensure the best possible contract provisions and protections for P3 members. 8. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 8) On Operating Stone Garden Grant for 2016 in the amount of $240,000.00 and authorize all necessary signatures. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct. 2 SECONDER: David Hall, Commissioner Pct. I AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster LT Joe Garcia spoke on this matter. Page 6 of 24 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: OPERATION STONE GARDEN GRANT 2016 DATE: MARCH 23, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 23, 2017 k To acknowledge and accept the Operation Stone Garden Grant for 2016 in the amount of $240,000. Sincerely, IrIfI0101 Bobbie Vickery Calhoun County Sheriff U.S. Department of Homeland Security Washington, DC 20472 ppR' fal'\�j J�oi ZOrf< sr `J�tFEMA BYO SE, March 2, 2017 Arturo Mendez Office of the Governor 1100 San Jacinto Austin, TX 78701 Dear Mr. Mendez: Please be advised that, based on the Department of Homeland Security, Federal Emergency Management Agency's (FEMA) Operation Stonegarden Grant Program (OPSG) guidelines and special conditions associated with this program, the below referenced Operations Order is conditionally approved with additional information requirements (see Special Conditions below): Operations Order No: 17-RGVRGV-11-004 VO Fiscal Year: 2016 Amount Approved: $240,000 Operations Order Dates: 09/01/2016 — 8/31/2019 Recipient: Calhoun County, TX Pending approval of the Personnel Cap Waiver by the FEMA Administrator (currently delegated to the GPD Assistant Administrator), the County is authorized to spend up to, but must not exceed, 50 percent of the FY 2016 Operation Stonegarden allocation issued by FEMA. A subsequent approval letter will be issued for this Operations Order upon receipt of the FEMA Administrator's approval. Expenditures from the Operations Order that were reviewed and approved by FEMA and U.S. Customs and Border Protection/Border Patrol (CBP) include: Overtime and Fringe costs, Equipment, Fuel, Maintenance, Mileage, and M&A. These expenses will assist the County in conducting border centric, intelligence driven operations with the goal of reduction or elimination of threat, risk and vulnerability along our Nations' borders. Please find the below special conditions associated with OPSG and retain this letter for your grant files. If you have any questions, please feel free to contact me at (202) 786-0871. Sincerely, DAVID D u bbi9nm %op„oOPoM PitL(¢LS.fvmrvnml ysRpNnentefNa+ulaN � z, �amreege PORTER David Porter Program Analyst U.S. Department of Homeland Security Federal Emergency Management Agency FOR OFFICIAL USE ONLY — LAW ENFORCEMENT SENSITIVE Grant Programs Directorate Cc: U.S. Customs and Border Protection/ Border Patrol The following Special Conditions are associated with this Operation Stonegarden award: 1. Construction and construction -type activities are prohibited. 2. Lethal or less than lethal forces including, but not limited to: weapons, firearms, ammunition and tasers are prohibited. 3. Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412), the sum of all personnel related expenses shall not exceed 50% of the recipient's allocation without first obtaining a waiver from the FEMA Administrator. 4. All participating agencies shall monitor, review and track expenditures of OPSG funds under individual Operations Orders issued. Participating agencies shall not obligate, and/or encumber OPSG grant funds beyond the total of their allocation issued by FEMA. 5. The Operations Order has been reviewed and approved under the Environmental and Historic Preservation Program (EHP) guidelines as being categorically excluded from further EHP review. 6. Recipients must submit a letter of justification for all proposed vehicles or equipment items in excess of $100,000. This justification will be reviewed by CBP and FEMA. FOR OFMCUL USE ONLY - LAW ENFORCEMENT SENWIVE Date received from the Seclor: Date 03/27/17 Date the Operations Order processed by LEOD OPS: Date 01124/17 Order Number: 17-RGVRGV-11-004 VO Operation starl/end dais: 09/01116 Date 8/31/2019 Sub recipient: Calhoun Grant Year: FY 2016 State: RGV Sector: TX FY Award Amountl Balance: $240,000.00 Docs the OpOrder OT Request Exceed 50% Overtime; $114.108.08 ol'the award? (Letter is attached W OT is over Yes rringe: $24,183.99 50% lin- Price Act XMtiver): Equipment: $74,723.83 PRICE Act Wdver Request Attached: Yes Fuel: Vehicle justilication Letter?: Yes Maintenance $1,519.21 Entered in MAX.GOV Yes Mileage: $25,485.09 Entered in BPLTS Yes Travel: Indirect Costs Date lbrwarded to FEMA: 1/24/2097 County M&A: Total $240,000.00 SIGNATURES: r-T� Rev,e,Ved by: ASC Luis Calderon-1'.tri1.T. bed/rrnrt. OP approved by: (A) Maurice Gill CC: Io LEOD Corridor NOTES: Kicked Back?: N/A Date of'Kick Back: NIA Reason (or Kick Back: NIA Date Returned from the rield: WA Kicked Back a Sccond'rimcc : WA ADDITIONAL NOTES: Operation Order Op Order Name: OPSG 00 Texas Calhoun FY 16 Op Order Number: 17-RGVRGV-11-004 Version 0 OplDates. From: 09/01/2016To:08/31/2019 Report (Date: 10131/16 Executive Summary The Calhoun County Sheriffs Office (CCSO) has qualified and applied for funding through Operation Stonegarden. This agency, along with the Port Lavaca Police Department (PLPD) were identified as an integral part of the U.S. Border Patrol's strategy to enhance cooperation and coordination among Federal, State and Local agencies in a joint mission to secure the United States borders. Approved funding through Operation Stonegarden (OPSG) has been and will be used to enhance enforcement efforts along routes of ingress and coastal waterways. The county's participation, in conjunction with the Port Lavaca Police Department, will achieve border control by establishing a substantial probability of apprehension through improved enforcement, improved rapid mobility and intelligence driven resource deployments. Additionally, Calhoun County will involve a number of collaborators to assist in the stated mission of OPSG and will promote a collaborative enforcement effort that extends our border outward while strengthening a defense in depth posture. I. SITUATION A. General Situation: Calhoun County is located within the area of responsibility of the Rio Grande Valley Sector, Corpus Christi Border patrol Station (RGV/CCT). The County's jurisdiction includes a number of ingress/egress routes that lead to and from immediate border area. Calhoun County is a coastal county on the mid -Texas coast where U.S. Highway 87 begins and the Guadalupe River ends. Calhoun County consists of 540 square miles, bordered with inlands bays and the Gulf of Mexico with more than 317 coastal miles. The county also has a 26 mile long Ship Chanel leading to a Port of Entry with an average of 23 ships movement a month averaging of 15 foreign flags ships a month. Port Lavaca, the county seat, is on Lavaca Bay. Point Comfort lies on the east side of Lavaca Bay. Seadrift is located on San Antonio Bay. The unincorporated community of Port O'Connor is located on the Gulf Intracoastal Waterway. Easy access to the GuI via the Port O'Connor Jetties. Port Lavaca is 26 miles southeast of Victoria, 82 miles northeast of Corpus Christi, 127 miles southwest of Houston, 145 miles southeast of San Antonio, and 150 miles south-southeast of Austin, making fora short, easy drive from any of those locations for hundreds of families who have second homes here. The county's population of 21,000 sometimes doubles on some weekends such as July 40' and other large events like fishing tournaments. The Page I of 13 Sheriffs Office is comprised of 25 commissioned Sheriff's Deputies. The Port Lavaca Police Department is comprised of 18 commissioned peace officers. Since its inception, the intent of ONG has been to enhance law enforcement preparedness and operational readiness to enhance Border Patrols goals of securing our nation's borders. OPSG addresses not only the immediate border areas, but also the highly traveled transit areas utilized by TCO's to further advance their contraband into the United States. The Department of.Homeland Security Appropriations Act, through the Homeland Security Grant Program allocates money for use by local units of government to increase coordination and enforcement capabilities in support of Department of Homeland Security (DHS) goals including those outlined in the Border Patrol Strategic Plan. H. Terrain/Weather: Terrain in and around Calhoun County is semi -arid flatland with low-lying vegetation. Elevation varies gradually in some areas with lowlying creek beds and depressions, bays and estuaries. Calhoun County is a coastal area which lies along the Gulf of Mexico. This area has been and will be affected by numerous tropical storms and hurricanes. C. Criminal Element: A number of individual, as well as organized criminal enterprises operate in and around Calhoun County, including loosely organized street gangs as well as major gangs such as the Mexican Mafia, Hermanos Pistoleros Latinos, the Aryan Brotherhood and others. The major thoroughfare is State Highway 35. It offers an immediate and direct route from Corpus Christi metropolitan areas to locations within the interior of the United States. This route provides direct access to Houston, Texas and many other interior cities in the United States. It is widely known that these cities serve as distribution locations for both human and narcotic smuggling loads. Additionally, intelligence information indicates that the congtal waterways in and around Calhoun county are experiencing an increase in smuggling activity. This information is corroborated by an increased number of narcotics being found along the shorelines of various beaches from the Port Mansfield "Land Cut" to beaches located in Calhoun County. Information has been provided to the Calhoun County Sheriffs Office reporting the waterways are being used by some fishing guides and fishermen for the trafficking and selling of illegal narcotics D. Friendly Forces: Federal: • U.S. Border Patrol, Corpus Christi Station (USBP) • Customs and Border Protection Air and Marine Operations • Immigration and Customs Enforcement • Federal Bureau of Investigation (FBI) • Drug Enforcement Administration (DEA) • Alcohol, Tobacco, Firearms and Explosives (ATF) • U.S. Marshall's Service Page 2 of 13 ® U.S. Park Service STATE: e Texas Department of Public Safety (DPS) e Texas Parks and Wildlife (TP&W) LOCAL: ® Port Lavaca Police Department 11. MISSION The mission of the Calhoun County Sheriffs Office and TP&W is to provide an enhanced enforcement capability within the roadways and along the waterways of Calhoun County and specific choke points in the County's jurisdiction that will substantially increase the probability of identification and/or apprehension of criminal elements operating within the same. Calhoun County Sheriffs Office and TP&W will accomplish this mission by working with identified collaborators that include the U.S. Border Patrol and Texas Department of Public Safety. Funding obtained through OPSG will be utilized to accomplish a high visibility enforcement presence that will detect, deter and/or interdict criminal and/or terrorist activity occurring in and/around Calhoun County and costal waterway areas. This will be accomplished through utilization of overtime as a force multiplier and acquisition of specialized equipment. 111. EXECUTION A. Management/Supervisory Intent: Participating OPSG law enforcement agencies will enforce local/state laws within their jurisdiction and will not enforce immigration laws (Title S USC) on behalf of Customs and Border Protection (CBP)/ United States Border Patrol (USBP). Each participating agency will conduct enforcement activities that have a nexus and contribute to border security as described in the "Specific Responsibilities" section of this plan. Through collaboration with participating agencies, targeted areas of the County will increase the capability to prevent, protect against, and respond to border security issues. The collective collaboration of the participating agencies will provide an opportunity for intelligence based "Pulse and Surge" operations and further refinement of deployment strategies. Memorandum of understanding: A Memorandum of Understanding will be drafted which will document and explicate the partnership between the Calhoun County Sheriff's Office and the Texas Department of Parks and Wildlife as they work together in a coordinated effort to enhance and execute the stated mission of Operation Stonegarden. B. General Concept: Rage 3 of 13 OPSG operational activities will emphasize those measures that increase border security in direct collaboration with CBP/USBP. Participating agencies will utilize their unique areas of expertise and jurisdictional authority to patrol targeted areas within the county and participate in special operations targeting border nexus crime. Border security threat and operational hours/activities will be determined jointly throughout the tactical period between the RGV Sector Unified Command Staff and the OPSG Integrated Planning Team (IPT). This operational concept does not result in a change or extension of federal authority to state or local law enforcement agencies to enforce Federal immigration laws (Title 8 USC). It is anticipated however, that increased enforcement activities under OPSG will significantly impact the ability of criminal organizations to operate within the Calhoun County area to reduce the threat of border incursions. Participating agencies will utilize ONG funding for overtime, fuel, or fuel for mileage, vehicle maintenance, and equipment in order to support enforcement operations as identified in the quarterly OPSG Operational Plan(s). If Federal immigration violations are encduntered, state and local agencies may refer those violations to the Border Patrol for appropriate action consistent with current policies and practices. This plan is subject to approval by the Chief Patrol Agent Rio Grande Valley (RGV) Sector, Office of Border Patrol (OBP), and the Federal Emergency Management Administration (FEMA) prior to participation in ONG operations. Through OPSG approved funding, participating agencies will enhance their current deployment capabilities through expenditure of overtime and equipment acquisition. Deployment strategies will be adjusted based on intelligence information and historical data that supports the need for increased "Pulse and Surge" operations within certain areas of the County. Intelligence liaisons between the U.S. Border Patrol, Corpus Christi Station' and the participating agencies, will facilitate the exchange of information to ensure resource deployments are consistent with current and developing intelligence information. The Operation will center its efforts around the prevention, detection and interdiction of crimes and criminals who have a border security nexus. Operation Stonegarden does not authorize extension of Federal authority to state or local law enforcement agencies to enforce Federal immigration laws. When Federal immigration violations are encountered, state and local agencies may refer those violations to the Border Patrol for appropriate action. C. Specific Responsibilities: The Sheriff of Calhoun County and Administration with Texas Department of Parks and Wildlife will supervise and direct the operations of the operation and act as a liaison to any other neighboring jurisdictions law enforcement agency. Operation Stone Garden will be incorporated into the daily activities of both Calhoun County Sheriff's office and TP&W and be under the direct supervision of the Sheriff and TP&W Administration respectively. The Calhoun County Sheriffs Office and TP&W will continue to refer detained illegal border crossers to U.S. Border Patrol. CaJlraarl Coan1V: Page 4 of 13 Conduct enhanced uniformed patrol with an increased vigilance to potential terrorist activity. Disrupt the efforts of narco-trafficking and human trafficking organizations. Officers will contribute field contact reports to the U.S. Border Patrol Corpus Christi Station, as well as the Coastal Bend JOIC that detail information on persons encountered. Our officers have received and will continue to receive advanced training regarding gang activity,, human trafficking and drug interdiction. Also, working with agencies which patrol the waterways, including TP&W and the Texas Department of Public Safety Boat Patrol, will enhance our ability to aggressively pursue criminal activity in the coastal waters of Calhoun County. Conduct Northbound and Southbound highway interdiction. Primary focus will be on persons illegally exporting firearms, bulk cash, stolen vehicles, or otherwise engaged in criminal activity. Officers will contribute field contact reports to the Coastal Bend JOIC and the U.S. Border Patrol Corpus Christi Station that detail information on persons encountered. SH 35 and US 87 which run through Calhoun County are heavy traffic areas with unlimited potential for illegal smuggling ofall sorts. State Highway 185, which runs through Calhoun County from Victoria County and ends in Port O'Connor, is also a high potential portal for illegal activity. Numerous Farm to Market Roads throughout the county are also potential alternate routes for subjects engage criminal activity wishing to avoid the major highways which pass through the diligent in searching for signs of illegal activity during traffic stops, interdiction efforts and License and Weight operations conducted on State Highway 35 northbound and southbound and the other roadways throughout the county. Conduct undercover surveillance and investigation to support enforcement activity under the direction ofCCSO narcotics investigators, who oversee much of Calhoun County's OPSG activities. Officers will work daytime and nighttime hours in order to avoid predictability, and will follow up on any intelligence information provided by cooperating agencies, anonymous tips or private citizens in order to take full advantage of the opportunity to increase law enforcement presence provided by Operation Stonegarden. Texas Parks and Wildlife Denartment: Supply additional 785 operation hours of interdiction activity per quarter on SH 185, SH 35, US HWY 87 and the Coastal waters in Calhoun County. With the MOU between the Sheriff's Office and the (TP&W), the joint efforts and extended area of coverage will allow (TP& W) officers to partner with the CCSO under Operation Stone Garden and extend enforcement efforts throughout Calhoun County. This will directly impact illegal trafficking efforts from the South Texas International border areas. Texas Department of Parks and Wildlife brings 5 uniformed officers will enhance our ability to aggressively pursue criminal activity in the coastal waters of Calhoun County to our enforcement program in Calhoun County. With CCSO's current joint efforts with ATF and FBI, Intel gathering has determined a networking of Los Zetas, Gulf Cartel Hermanos Pistoleros Latinos (HPL) and Aryan Brotherhood of Texas (ABT) within Calhoun County and the City of Port Lavaca. Joint efforts will aid in intercepting criminal activity related to the aforementioned groups. Page 6 of 13 Conduct enhanced uniformed patrol with an increased vigilance to potential terrorist activity. Disrupt the efforts of narco-trafficking and human trafficking organizations. Officers will contribute field contact reports to the U.S. Border Patrol Corpus Christi Station; as well as the Coastal Bend JOIC that detail information on persons encountered. PLPD officers have received and will continue to receive advanced training regarding gang activity, human trafficking and drug interdiction. Also, working with agencies which patrol the waterways, including TP&W and the Texas Department of Public Safety Boat Patrol, will enhance our ability to aggressively pursue criminal activity in the coastal waters of Calhoun County. Conduct Northbound and Southbound highway interdiction. Primary focus will be on persons illegally exporting firearms, bulk cash, stolen vehicles, or otherwise engaged in criminal activity. Officers will contribute field contact reports to the Coastal Bend JOIC and the U.S. Border Patrol Corpus Christi Station that detail information on persons encountered SH 35 and US 87, which run through the center of Port Lavaca, are heavy traffic areas with unlimited potential for illegal smuggling of all sorts. Officers will be diligent in searching for signs of illegal activity during traffic stops and interdiction efforts. PLPD will assist the Sheriff's Office with License and Weight operations conducted on State Highway 35 northbound and southbound and the other roadways throughout the county during the execution of Operation Stonegarden activities. Conduct undercover surveillance and investigation to support enforcement activities under the direction of PLPD narcotics detectives, in coordination with CCSO narcotics investigators. Officers will work daytime and nighttime hours in order to avoid predictability, and will follow upon any intelligence information provided by cooperating agencies, anonymous tips or private citizens in order to take full advantage of the opportunity to increase law enforcement presence provided by Operation Stonegarden. D. Coordinating Instructions: The Calhoun County Sheriffs Office along with TP&W, local Friendly Forces/Law Enforcement Agencies, and the CBP Rio Grande Valley Sector Stations will coordinate Stonegarden related enforcement activities within their respective AORs. The ROV Sector Office of intelligence will coordinate the establishment of performance measures and the collection, analysis and dissemination of intelligence with state and local counterparts. OPSG enhancements will be utilized in direct response to known or developing intelligence information provided through liaison with the Corpus Christi Border Patrol Station. Deployment areas identified within this plan are subject to adjustment based on jurisdictional limitations and the nature of the actionable intelligence information received. The Carpus Christi Border Patrol Station will coordinate with the Rio Grande Valley Sector's Operations Center to establish a statistical tracking method that will be used for performance evaluations and future resource allocations or adjustments to established plans. Page 6 of 13 Plans for adjustment of allocations or major deviations from the established deployment strategies will be coordinated through the Calhoun County Sheriffs Office and the Corpus Christi Border Patrol Station along with a representative of the affected adjustment area. A Stonegarden specific overtime work schedule from each department will be submitted via email or fax to the respective CBP station for situational awareness. As required by FEMA, an end of the month report will also be turned in to CBP for accounting and statistical purposes, IV. AIDMINISTIRATION / LOGISTICS / BUDGET Request Chart A.1 Cost ]Estimates / Funding Issues / Budget Chart Ovcrtimennd Fringe Overttmcand Fringe Total "$139.292.79 Law Enforcement Operational Overtime Calhoun Co. SO � 84,656.OD *owriti%in tn'rundine needaa P -Cup tt'aher ttequnr TPWD�$29,452,80 $114,108.80 Letter. Fringe Benefits far Law Enforcement Calhoun Co. SO � S17,940.00 TP&W , 6,243.99 $24,18399 Equipment (Provide AELO Ell uinsolent Total $74723.63 ° JustfDeaimn Isilenlecdcd General Equipment None for SIOaF or mon purchascn ° If more space is uceded state total equipment east and 1151 fill equipment ill justification section of OuJeet- Special Equipmtmt Calhoun County SO: ° News justitication Letter Item I—COPSyne (131T-00•INTL) $24,652,92 Vehicles, Watercraft, Calhoun County SO: " NteJs j1:31hiea6nn LMltr ODIcr ty]a of vehiele5 item 2 — 2015 Chevrolet Tahoe $50,070.71 (12VE-00-ABUS) ° Needs Lcner Regional Capability NIA SOAD Building equipment Fuel Cost Calhoun County SO $0.00 TP&W AlaintenanceCost Fuel and maintenance for Existing 5!,519.21 vehicles- Wheeler Mileage Cost Culhoua Co. SO -$21,821.98 TPWD � S3,642.39 $25,464.37 For Deployed LB andlor Travel, Lodging, and Fedemllysponwafil Calhoun County SO—Travel and Perdiem (DI15/FBMA)bmdor Lodging figured into Search and 50.00 security task force, Rescue Team Training and Equip. matin or tminin County hl&A Sub -Recipient County Only $0.00 Total Funding Cost 5240,080.00 Calhoun County —FY 2016 OPSG Total Grant Award $240,000.00 Calhoun County- FY 2016 Award less Friendly Forces $200,660.821 Friendly Forces - $39,339.18 Page 7 of 13 Itemized Cost and Justifications Overtime: 12 Officers $32.56 OT Rate X 1300 Hours X 2 Years- $84,656.00 Overtime: $84,656,00 Fringe: $32.56 OT Rate X 21.20%(fringe)a$6.90(1`11) X 1300 Hours X 2 YearsR $17,940 (Fringe: $17,940.00 Equipment: Item I — Yearly Service Agreement/Maintenance/Air card for existing COPSync program AEL# 131T-00-INTL Equipment: $24,652.92 Item I — One (I) fully equipped 2015 Chevy Tahoe (AEL #12VE-00-ABUS) Equipment: $50,070.7 1 (in -car video system are not supported under the grant) Equipment: $74,723.63 Fuel: N/A Maintenance: Fuel and Maintenance for Existing 4 Wheelers Mileage: 40,411.0740 miles X 0.54 (reimbursement rate) _ $21,821.98 Fuel: $0.00 Maintenance: $1,519.21 Mileage: $21,821.98 Travel: None Travel: $0.00 M&A: None M&A: $0.00 Table A.2 this table is for each individual participant for their proposed expenditures onl BREHM Cost..7Cat ...._ ..... ... . .. .. .... .... .. . - . .:.. - - or. Fringe Equipment Fuel Maint. Mileage Travel M&A Total Calhoun S17,9a0.UU $7d,723.63 50.00 $1,519.21 S21,821.98 $0.00 $0.00 5200,660.82 Co. Coll County OT Cost $102.596.00 County Genera) Cost $98.064.82 'total Cost 5200,660.82 Page 8 of 13 1,191 \Ll' . ,,0, , Texas Department of Parks and Wildlife $39339.Y8 Itemized Cost and Justifications Overtime: 2 Officers $23.60 OT Rate X 624 Hours X 2 Years = $29,452.80 Overtime: $29,452.80 Fringe: $23.60 OT Rate X 21.20%(Fringe)45.0032 (FR) X 624 Hours X 2 Years=$6,243.99 (FICA/RET./Life Ins. = 21.201A) Fringe: $6,243.99 Equipment: None Equipment: $0.00 Fuel: None Fuel: $0.00 Maintenance: None Maintenance: $0.00 Mileage: 6,745.16 miles X 0.54 cents per mile = $3,642.39 Mileage: $3,642.39 Travel: None Travel: $0.00 M&A: None M&A: $0.00 Table A.2 Individual Categories I Overtime I Fringe I Equipment I Fuel I Mnint. I Mileage I Travel I M,&A I Tatu1 "''PNL S29,452.80 1 $6,243.97 1 $0.00 1 50.00 I 50.00 I 53,642.39 S0.00 50.00 539,339.18 `hPWDOTCost $35.096.79 TP\iWD General Co,,t ntT S5.642.39 Total Cost ,x;39,339.18 Page 9 of 13 Table A.3 TOTALS —Total proposed expenditures for all parrfileipaling partners Cost Estimates: OT Cost: 5138,292.79 General Cost: 5101,707.21 Total Cost: 52.100110.00 Percentage OT to Grant Award: 57.62 percent of projected overtime usage R. Travel: Not Applicable C. Lodging: Not Applicable D. Reception of Detailed Personnel: Not applicable E. Uniform and Equipment: Not Applicable F. Special Equipment: Not Applicable G. Alien Processing: Individuals encountered during enforcement efforts that are determined to be undocumented aliens will be turned over to the Corpus Christi Border Patrol Station for processing and disposition, unless otherwise specified (e.g. those individuals wanted for state crimes). Seized contraband will be processed in accordance with existing federal, state, and local policies. Page 10 of 13 • eRam EM am=• Cost Overtime Fringe Fuel Maint. Mileage Travel �MAA Tote) Cat oriel _Equipment Calhoun County $84,656.00 $17,940.00 $74,723.63 $0.00 $1,519.21 $21,821.98. $0.00 $0,00 $200,660.82 s0 T6PwL $29.452.80 $6,243.99 $0.00 $0.60 $0.00 $3,642.39 $0.00 $0.00 $39,339.18 Cost =TololCost$114,109.90 $24,183.99 $74,723.63H $1,519.21 $25,464.37$0,00 $0.00 $240,000,00 Cost Estimates: OT Cost: 5138,292.79 General Cost: 5101,707.21 Total Cost: 52.100110.00 Percentage OT to Grant Award: 57.62 percent of projected overtime usage R. Travel: Not Applicable C. Lodging: Not Applicable D. Reception of Detailed Personnel: Not applicable E. Uniform and Equipment: Not Applicable F. Special Equipment: Not Applicable G. Alien Processing: Individuals encountered during enforcement efforts that are determined to be undocumented aliens will be turned over to the Corpus Christi Border Patrol Station for processing and disposition, unless otherwise specified (e.g. those individuals wanted for state crimes). Seized contraband will be processed in accordance with existing federal, state, and local policies. Page 10 of 13 The management of state felony warrant suspects in CBP/USBP custody will be in accordance with existing agreements between the sector and local agencies. H. Medical: Medical emergencies will be coordinated as per the County's safety protocol. I. Detention/Transportation: Alien detention and transportation will be coordinated with the CBP. J. Vehicles: The County and aforementioned participating cities vehicles will be used in support of this operation. The County will be responsible for the fuel and maintenance of these vehicles but will request reimbursement for these expenses from the grant. V. COMMAND/CONTROL/COMMUNICATION E. Chain of Command: Participating agencies will maintain their individual chains of command as dictated by internal policies and guidelines. Operations Orders for specific Stonegarden enforcement efforts will be approved by the Chief Patrol Agent, Rio Grande Valley Sector, followed by Office of Border Patrol and FEMA prior to funding. F. Unit Command: Rio Grande Valley Sector Headquarters: Manuel Padilla Jr. Chief Patrol Agent Raul Ortiz Deputy Chief Patrol Agent Corpus Christi Border Patrol Station: Brian L. Pigg, Patrol Agent in Charge Roger G. Kemp, Deputy Patrol Agent in Charge Calhoun County Sheriff's Office: CCSO SO George Aleman Sheriff , CCSO SO Bryon Prall Chief Deputy Texas Parks and Wildlife: TPWD Phoenix Henderson Captain G. Communication Details: 956-289-4800 956-289-4800 361-289-0552 361-289-0552 361-553-4646 361-553-4646 The Calhoun County Sheriffs Officc along with Texas Parks &Wildlife, and all participating local law enforcement, will utilize existing radio communications for communications during this Operation. In addition, collaboration with the City of Port Page 11 of 13 Lavaca, Texas Department of Public Safety and other local police departments in sharing communication throughout the Calhoun County area. H. Map Coordinates: Notes: Longitude Latitude Degrees : Minutes: Seconds 96: 73'47" 28: 36'56" Decimal 0 Location Zone: Central ANNEX A. Administration Annex: Operation Stonegarden 2016 will be administered through the County Sheriffs Office. The grant project officer is the Calhoun County Sheriff who will have operational reporting requirements for the entities that applied for OPSG funding through their respective counties. Financial submission will be on a reimbursement basis via the Calhoun County Auditor's Office. The Calhoun County Sheriff Office will provide Operational Administration via the department's chain of command. B. Execution Annex: Operational deployments will be conducted utilizing the Calhoun County Sheriffs Office and each of the sub -recipients own chain of command. Daily assignments and other enforcement activities will be subject to the Calhoun County Sheriffs Office and each sub -recipients respective rules, regulations and policies. Uniformed and regular intelligence briefs will be conducted on an as needed basis to ensure mission integrity and appropriate resource adjustments. Administrative execution will be the responsibility of the Calhoun County Sheriffs Office appointed representative to OPSG. These individuals will be responsible for conducting internal reviews and records maintenance that may be required in any subsequent audit. C. Command Annex: Media Action Plan: Page 12 of 13 USBP-RGV Sector PAO has the lead on all Public Affairs activities. The Calhoun County Sheriffs Office must coordinate all Public Affairs Activities with RGV Sector PAO in order to maintain Mission Operation Security (OPSEC). All Border Patrol inquiries will be directed to the Rio Grande Valley Sector Public Affairs Office (956) 289-4850. State/Local agencies will manage media inquiries as indicated by the Calhoun County Sheriffs Office departmental policies. Legal Review: All matters will be referred to the CBP Counsel. Risks: No risks have been associated with this Op Order. Photos: No photos have been associated with this Op Order. Page 13 of 13 9. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 9) On Pitney -Bowes lease agreement with the Calhoun County District Attorney and authorize DA Dan Heard to sign agreement. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pet. 4 SECONDER: David Hall, Commissioner Pet. 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 7 of 24 Susan Riley From: Linda Ybarbo <linda.ybarbo@calhouncotx.org> Sent: Friday, March 03, 2017 1:36 PM To: 'Susan Riley' Subject: Commissioner's Court Agenda Item Susan, Please put the Pitney -Bowes lease agreement that we discussed, on the agenda for Commissioners Court, March 9, 2017. Thankyou Linda Ybarbo Secretary Calhoun County Criminal District Attorney's Office 211 S. Ann Street P. O. Box 1001 Port Lavaca, TX 77979 361-553-4422 361-553-4421 (fax) 7 -his message contains information which may be confutentiaCandyriviCeged 'Unless you are the addressee, or authorizedto receive for the addressee, you may not use, copy or disef se to anyone the -message or any information contained in the message. ff you have receivedthe message in error, yCease advise the sender by reyCy e-maiCanddeiete the message. pitneybowes. State and Local Fair Market Value Lease Your Business Intonation CALHOUN COUNTY DISTRICT ATTY oaaoo9Gax� Agreement Number Full Legal Name of Lessee I OBA Name of Losses Billing Contact Phone N Tax ID N (FEINtrIN) 211 $ ANN ST PORT LAVACA TX 770704203 Billing Address Sheat City State ZIP+4 DAN W HEARD 3015534422 0013086706 Billing Contact Name Billing Contact Phone N Billing Account N 211 SANN ST PORTLAVACA TX 779794203 Installation Address (if difforent tram billing address): Stmal City State ZIP" DAN W HEARD 3615534422 0013086706 Installation Contact Nome Installation Contact Phone N Installation Account N 201&1031 PON Your Business Needs Quote Expiration Dale City Ilam Business Solution Description I OM225 OM225 Digital Mailing System 1 IFA7 Basic Accounting (25 Dept) 1 IFAB Dept Accounting Enabler IS Accts) 1 1FM2 Manual Weight Disabled 1 1FZ0 Differential Weighing 1 7PR0 DM125 US Meter Subscription I F9SA OM Sodas Professional Installation (LV) 1 MPDX Differential Weigh 2, S. & 101b scale I MPCI MPC1 • Integrated Weighing Platform 1 PROD PROO• Motor for OM125 I DM225 1 PRPS PRP65 lb Weigh w7Extemal Display 1 5.120 SoftGuard for DM225 I STDSLA Standard SLA -Equipment Service Agreement (far DM225 Ditlilal Mailing System) 1 SVDP SVDF- DM225 Digital Mailing System ustw4:.3 Ions d, Mid PMey a... int NI tl4hta numd, Pap 1x4 3 8w Pitney Baxve Tame tar etlLumulterme entl eentlelena Your Payment Plan - 'Care mtNuxb envMaeenGb aeba, uu. orpq»,tlaroe,MtA esm aobe upnateh. Your Signature Below 0040096289 ( ) Tax Exempt Certificate Attached ( ) Tax Exempt Certificate Not Required (x) Purchase Powers transaction fees included ( ) Purchase Power° transaction fees extra Non -Appropriations. You warrant that you have funds available to make all payments until the and of your current fiscat period, and shall use your best efforts to obtain funds to make all payments in each subsequent fiscal period through the and of your Lease Term. If your appropriation request to yourieglatalive body, or funding embody ('Governing &Ay*) for funds to make the payments Is denied, you may terminate thin Lease on the last day of the fiscal palled for which funds have been appropriated. upon (i) submission of documentation reasonably satisfactory to us evidencing the Governing Body's denial of an appropriation sufpdent to continue this Lease for the need succeeding fiscal period, and (4) eollsfae4on of all charges and obligations under this Lease Incurred through the end of the fiscal period for which funds have been appropnated, including the return of the equipment at your expense. By signing below, you agree to be bound by all the loans and conditions of your mimfAh ratm/statasm rvboard and am incorporated by reference (cotiectively, IN binding on us after we have completed our credit and documentation approvals I participate in the VolusMAxe equipment protection program (sae Section L9 of 11 apply which ani available by clicking on the hyperlink for that software located of Those additional terms aro incorporated by reference. 498.1 smaarEnutye canvas a Lasses Signature ,t Dan W Hall CCriminal t - rimime nal District Attorney for Calhoun Countv. Texas roe 10121/2016 eta dan.heardQo cathouncotx.ora (altemate: kathy.malsiscalhouncotx.c rg) EmAa Pedrosa Cooperatives contract, including the Pitney Bowes Terms, which are avamble at The terms and conditions of this Agreement will govern this transaction and be D signed below. The tease requires you either provide proof of insurance or Jane /r)) Ott o [. a -r r W I S C p0'Y�ITIDA,s November Sales Information Account Rep Name 1 Split Sales Rep 10 Mind office Account Rep Name 2 spin Sales Rep ID District office u315a1043 tans 0 ]aaa starry eawa ins All nava waanad, sewx w 2 8w Plmry Sawa Terme foratlUUaruliarma ens eonMlam Forms provided by Texas Ethics Commission www.etnlcs.s[ate.tx.us xe,ac„ . IA.Z CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos, i - 4 and 61f there are Interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-175149 Pitney Bowes Inc. Stanford, CT United States Date Filed: 2 Name of governmental entity or state agency that is a party tot the contract for which the form is 03/06/2017 being filed. Calhoun County District Atty Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 496-15 Mailing solutiions Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) controlling intermediary 5 Check only if there Is NO Interested Party. ❑K 6AFFIDAVIT above disclosure is We and correct. I sweW17 Amends 8er� Nelary Puhllo Mtmoopa Caumy, Arizona My Comm. Expires oe-2020 T--S,gpatLIe of oozed agent of conUacting business entity AFFIX NOTARY STAMP / SEAL ABOVE sworn to and subscribed before me, by the saidu17y,X4his the 20to certify which, witness my hand and seal of office. day of sign Vture of officer a in Oteooath Prm[ d name of officer admi isterin oath tih. of o cer administering oath v....-:.... 1/1 n 077 Forms provided by Texas Ethics Commission www.etnlcs.s[ate.tx.us xe,ac„ . IA.Z Forms provided by Texas Ethics Commission www.etmcs.state.tx.us vei sun V1.0.2 r CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-175149 Date Filed: 03/06/2017 Date Acknowledged: 03/27/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Pitney Bowes Inc. Stanford, CT United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County District Atty 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 496-15 Mailing solutiions 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.etmcs.state.tx.us vei sun V1.0.2 r 10. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 10) On Resolution Authorizing Homestead Exemption of Twenty Percent (20%) for 2017 tax year. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pct. 4 SECONDER: Clyde Syma, Commissioner Pct. 3 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 8 of 24 CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P.O. Box 49 Port Lavaca, Texas 77979 March 15, 2017 County of Calhoun The Honorable Judge Mike Pfeifer 211 S. Ann St. Port Lavaca, Texas 77979 RE: Optional Homestead Exemption Agenda Item Dear Judge Pfeifer: CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisal: (361) 552-8808 Collections: (361) 552-4560 Fax: (361)552-4787 Web: www.calhouncad.org Please add the above item to your agenda for action at your next board, council or commissioners' court meeting. This should be an annual agenda item each spring. I have enclosed a listing of homestead exemptions currently granted for all taxing units in Calhoun County. Please review your units' exemptions and notify the appraisal district no later than April 5, 2017 if any changes are to be made for the 2017 tax year. Please be aware that any decrease in an exemption amount will require the appraisal district to notify all affected property owners. All taxing units, except counties schools and cities, currently granting the optional 20% homestead exemption may reduce the percentage of the exemption, but cannot increase the percentage. A county, school or city cannot change the percentage amount Until after December 2019 once Qranted. A city, county or school that has not granted an optional percentage homestead exemption may do so, but only up to 20%. The optional 65 and over and disabled exemption may be increased or decreased. Taxing units cannot change any veteran's exemption. Should you have any questions or concerns please let me know. Respectfully, / Jede W. Hubbell Chief Appraiser Enclosures JWH/med cc: Ms. Gloria Ochoa Tax Assessor/Collector 211 S. Ann St. Port Lavaca, TX 77979 Mr. David Hall Calhoun County Commissioner -Pct. 1 211 S Ann Port Lavaca, TX 77979 Mr. Clyde Syma Mc Kenneth Finster Calhoun County Commissioner -Pct. 3 Calhoun County Commissioner -Pct. 4 24627 State Highway 172 P.O. Box 177 Port Lavaca, TX 77979 Seadrift<TX 77983 Mr, Vem Lyssy Calhoun County Commissioner -Pct. 2 5812 FM 1090 Port Lavaca, Texas 77979 0 0 0 O 0 O 0 O 0 O 0 o 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O o O a O o Q q o O 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 w o 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 Quo 0 0 0 0 0 0 0 0 0 0 ate. b b m O^ b b b O O o0 0 0 0 0 0 0 0 0 0 0 0 0 0 a c O `> N > d O S,v � W V zF� e o a o a e o o e e ax Q Q i wee zw� N 0x� W 0 N O m o 0 0 o Q Q u UQ z 3 3 q q �U Q Q E = a ae ae at a a o ° 3 b z z a U 3 v _ o 0 _ _ = o O=u,- 0 0 0 RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 11.13(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,000.00) to be effective for the 2017 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction against total assessed value. ADOPTED THIS 23rd DAY OF March, 2017. Michael J. PleifertCounty Judge David Hal Vern Lyssy Calhoun County Commissioner, Pct. I Calhoun County Commissioner, Pct. 2 Clyde Syma Calhoun County Commissioner, Pct. 3 Attest: Anna Goodman, County Clerk By: Deputy Clerk Kenneth W. Finster Calhoun County Commissioner, Pct. 4 11. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 11) On insurance proceeds from VFIS in the amount of $9,630.96 for damages to an ambulance on January 29, 2017. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct. 2 SECONDER: David Hall, Commissioner Pct. 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Chambers with EMS spoke on this matter Page 9 of 24 Susan Riley From: Candice Villarreal <candice.villarreal@calhouncotx.org> Sent: Friday, March 10, 2017 1:17 PM To: susan.riley@calhouncotx.org; michael. pfeifer; David Hall; vern.lyssy@calhouncotx.org; Clyde Syma; Kenneth Finster Cc: Carl King Subject: Agenda Item - Insurance Proceeds - EMS Accident - 1/29/17 Attachments: VFIS Settlement Check - EMS 012917.pdf Susan, Please add the following agenda item for the next Commissioners Court. • Consider and take necessary action on insurance proceeds from VFIS in the amount of $9,630.96 for damages to an ambulance on January 29, 2017. Thank you, Candice Villarreal Calhoun County Auditors Office Phone. (361)553-4612 Fax. (361) 553-4614 candice.villarreal@calhouncotx.org February 17, 2017 Calhoun County Carl King 202 S Ann Street, Suite B Port Lavaca, TX 77979 RE: Insured: Policy Number: Claim Number: Date of Loss: Description: Dear Mr. King: Calhoun County VFISCM1057256-09 TXCM217020151-00001 01/29/2017 2014 Dodge Ambulance Glatfelter Claims Management, Inc. is handling this matter on behalf of American Alternative Insurance Corporation. Enclosed you will find a check, in the amount of $9,630.96. This represents the repair costs shown on the enclosed appraisal prepared by Palladin Claims, less the $1000 deductible. If your repair facility cannot complete the work for the amount of this appraisal and/or additional damage is discovered and you wish to present a supplemental claim, you or your representative must contact Appraiser Paul Robbins at 936-890-4201 prior to authorizing additional repairs or repair costs. If you are unable to reach the Appraiser, please contact me at the toll free number shown above. When your vehicle is taken to the shop for repair, please request that the shop help preserve your rights under the insurance policy by advising you immediately if they are unable to complete the repairs as quoted on the original appraisal. For your convenience, an extra copy of this letter is enclosed and may be given to your repairer. Please be advised that this claim will be reviewed for potential subrogation action. We may attempt to recover damages from the third party involved in the claim. Therefore, if the third party or their insurance carrier contacts you, they should be referred to our office. We are happy to have been of service. Please feel free to contact me if you have any questions. Sincerely, Steven Sipe Auto Specialist Extension: 7632 E -Mail: claims@glatfelters.com c: VFIS TX, Repairer Glatfelter Claims Management, Inc. C P)MI s® P.O. On 5126 • York, Pennsylvania 17405-5126 ON AOFYbidpypif°'^'�6w+' (800) 233-1957 • Fax: (717)747-7051 • CA License a 2D89880 Administering claims on behalf of American Alternative Irtmrance Corporation February 17, 2017 Calhoun County Carl King 202 S Ann Street, Suite B Port Lavaca, TX 77979 RE: Insured: Policy Number: Claim Number: Date of Loss: Description: Dear Mr. King: Calhoun County VFISCM1057256-09 TXCM217020151-00001 01/29/2017 2014 Dodge Ambulance Glatfelter Claims Management, Inc. is handling this matter on behalf of American Alternative Insurance Corporation. Enclosed you will find a check, in the amount of $9,630.96. This represents the repair costs shown on the enclosed appraisal prepared by Palladin Claims, less the $1000 deductible. If your repair facility cannot complete the work for the amount of this appraisal and/or additional damage is discovered and you wish to present a supplemental claim, you or your representative must contact Appraiser Paul Robbins at 936-890-4201 prior to authorizing additional repairs or repair costs. If you are unable to reach the Appraiser, please contact me at the toll free number shown above. When your vehicle is taken to the shop for repair, please request that the shop help preserve your rights under the insurance policy by advising you immediately if they are unable to complete the repairs as quoted on the original appraisal. For your convenience, an extra copy of this letter is enclosed and may be given to your repairer. Please be advised that this claim will be reviewed for potential subrogation action. We may attempt to recover damages from the third party involved in the claim. Therefore, if the third party or their insurance carrier contacts you, they should be referred to our office. We are happy to have been of service. Please feel free to contact me if you have any questions. Sincerely, Steven Sipe Auto Specialist Extension: 7632 E -Mail: claims@glatfelters.com c: VFIS TX, Repairer Aw� : Claim berbite, lint.ESTIMATE OF DAMAGES r ILER/HEAVY EQUIPMEN Company: Policy Number. Claim Number PCS File Number: Date: Glatfelter Claims Management, Inc. I Not Given TXCM217020151-00001 2551 01/31/2017 Insured: Claimant: Address: Phone: Calhoun Coun N/A 1 202 S. Ann St. Port Lavaca, TX 77979 1 361-552-1140 Year:Date of Mfg: Make: Model: Style: VIN / Serial Number: 2014 12/14 Dodge/Frazer 4500 Ambulance 3C7WRKCL4FG571984 Date of Loss: State: / License: Mileage: Condition: Date oflnspection: 01/29/2017 TX / 117 9653 51,006 Avera a 02/01/2017 Location of Inspection: 705 HenryBarber Ln, Port Lavaca TX Ad'uster Brett Robbins Ad aster license: 1394433 REP LACE RE_ PAIR DETAILS OF REPAIRS AND/OR REPLACEMENTS LABOR HOURS Price Sublet X Compartment 2 Door Ass y. (Includes Insert) L/S 4.2 500.00 X Compartment 3 Door Ass y. (Includes Insert) L/S 4.0 350.00 X Compartment 3 Hinge US 0.8 31.24 X Compartment 3 Latch L/S 0.5 38.12 X Compartment 4 Door Assembly eludes Insert L/S 3.2 300.00 X Compartment 4 Hinge US 0.8 28.69 X Compartment 4 Latch L/S 0.5 38.12 X Com artnt t 6 Door Assy. (Includes Insert) L/S 4.01 412.68 X Compartment 6 Hinge IIS 0.81 22.59 X Side Panel LS 4.0 ---0- X Fuel Filler Panels US 1.2 75.66 X Wheel Well Diamond Plate US 1.6 132.92 X Wheel Well L/S 12.0 285.00 X Side Strobe & Bezel L/S 0.4 242.64 X I Tire LRO & LRI Continental HSR 225/701119.5 2.0 --0- 550.00 X Chrome Wheel Insert LRO Incl. ---0- 125.00 X Rear Leaf Spring U -Bolt & Nuts L/S Inei. 45.02 X Rear Brake Line IIS 0.3 --0- 24.35 X Whcei LRO Incl. -0- 350.00 TOTALS Undersigned firm agrees to complete and Guarnntee repairs for: S Of the amount above the owner is to pay: Depreciation: S Deductible: S 4 00 A ° a Appraiser: Paul D. Robbins Date: Adjuster/Appraiser License: 604065 Body Labor: HRS @S.00 $ Meeh Labor: HRS @ S ja D Parts Cast: S y1; D Less Discount: S Equal Net Parts Cost: Sublet Items: Tax: 8.25 % On: S Towing: S S S S Firm Name: Grand Total: $ By; Date: "NO SUPPLEMENT WITH OUT PRIOR APPROVAL" Page 1 of 2 PDR/11-I-01/REV., 12.05.01 qq14 x�-i sC6.7�C-S}j.1®PC�. Vauabin claimo berbite, Int ESTIMATE OF DAMAGES TRUCK/TRACTOR/TRAILER/HEAVY EQUIPMENT Company: I Policy Number. Claim Number. PCS File Number: Date: Glatfelter Claims Management, Inc. I Not Given TXCM217020151-00001 2551 01/31/2017 Insured: Claimant: Address: Phone: Calhoun County N/A 202 S. Ann St. Port Lavaca, TX 77979 361-552-1140 Year: Date of Mfg: Make: Model: Style: VIN / Serial Number: 2014 12/14 Dodge/Frazer 4500 Ambulance 3C7WRKCL4FG571984 Date of Loss: State: / License: Mileage: Condition: Date of Inspection: 01/29/2017 TX / 117 9653 51,006 Avera a 02/01/2017 Location of Inspection: 705 HenryBarber Ln. Port Lavaca, TX I Adjuster: Brett Robbins I Adjuster license: 1394433 11 REP LACE RE- PAM LABOR Price Sublet DETAILS OF REPAIRS AND/OR REPLACEMENTS HOURS @ S.00 S —0 -- X Scribe Rear Axle Housing Inc]. --0— 250.00 S-0— X Alignment -All Wheel Incl. --0— 150.00 X Rear Air Ba Assn. LJS 2.0 270.43 X Graphics Incl. 125.00 X Paint and Materials 12.0 480.00 X Shop Supplies Fasteners, & Environmental -0- 125.00 Towing Aliens Wrecker $47.50'; TOTALS 54.3 3,504.11 1,449.35 Undersigned firm agrees to complete and Guarantee repairs for: $ 10,383.46 Of the amount above the owner Is to pay: Depreciation: None Taken Deductible: $1,000.00 Company Net: S 9,383.46 Body Labor: 54.3 HRS @ S 100.00 $ 5,430.00 Mech Labor: HRS @ S.00 S —0 -- Parts Cast: S 3,504.11 Less Discount: 0% S-0— Equal Net Parts Cost: $ 3,504.11 Sublet Items: $ 1,449.35 Appraiser: Paul D. Robbins Date: 02/16/2017 Tax: 0 % On: Tax Exempt S --0— Adjuster/Appraiser License: 604065 Towing: S Open Firm Name: Frazer LTD $10,3$3.46 4 $247.60 TOw=$10,630.96 $10,383.46 $10,630.96 --$1000 DED =49,630.90 By: Drew Colvard Date: 02/16/2017 "NO SUPPLEMENT WITH OUT PRIOR APPROVAL" Page 2 of 2 PDR/114.0 VREV., 12-05-01 VA VICE 2103 Dudley Street Victoria, Texas 77901 361-578-6300 Page 1 Bill To: 247.50 Calhoun County Emergency Medic 705 Henry Barber Way 6 UeiBA'A= s (County Road 101)sofal 5 247,50 Port Lavaca, TX 779791 Bei Beginning yPe]1odEE 01/31/2017 Page 1 Glatfelter Claims Management, Inc. P.O. Box 5126 • York, Pennsylvania 17405-5126 (800) 233-1957 • Fax: (717)747-7051 • CA License N 2D89880 Administering claims on behalf of Anterlcan Altmatioe lnsnrance CoWation February 17, 2017 Calhoun County Carl King 202 S Ann Street, Suite B Port Lavaca, TX 77979 RE: Insured: Policy Number: Claim Number: Date of Loss: Description: Dear Mr. King: Calhoun County VFISCM1057256-09 TXCM217020151-00001 01/29/2017 2014 Dodge Ambulance Ea3VF1S® Glatfelter Claims Management, Inc. is handling this matter on behalf of American Alternative Insurance Corporation. Enclosed you will find a check, in the amount of $9,630.96. This represents the repair costs shown on the enclosed appraisal prepared by Palladin Claims, less the $1000 deductible. If your repair facility cannot complete the work for the amount of this appraisal and/or additional damage is discovered and you wish to present a supplemental claim, you or your representative must contact Appraiser Paul Robbins at 936-890-4201 prior to authorizing additional repairs or repair costs. If you are unable to reach the Appraiser, please contact me at the toll free number shown above. When your vehicle is taken to the shop for repair, please request that the shop help preserve your rights under the insurance policy by advising you immediately if they are unable to complete the repairs as quoted on the original appraisal. For your convenience, an extra copy of this letter is enclosed and may be given to your repairer. Please be advised that this claim will be reviewed for potential subrogation action. We may attempt to recover damages from the third party involved in the clam. Therefore, if the third party or their insurance carrier contacts you, they should be referred to our office. We are happy to have been of service. Please feel free to contact me if you have any questions. Sincerely, Steven Sipe Auto Specialist Extension: 7632 E -Mail: claims@glatfelters.com c: VFIS TX, Repairer 19a[iabin Vaim berbit¢, ane. ESTIMATE OF DAMAGES Company: Palicybiumber, Claim Number: PCS File Number: Date: Glatfelter Claims Management, Inc. I Not Given TXCM217020151-00001 2551 01/31/2017 Insured: Claimant: Address: Phone: Calhoun County N/A 202 S. Ann St. Port Lavaca, TX 77979 1 361-552-1140 Year: Date of Mfg: Make: Model: Style: VIN / Serial Number: 2014 12/14 Dodge/Frazer 4500 Ambulance 3C7WRKCL4FG571984 Date of Loss: State: / License: Mileage: Condition: Date of Inspection: 01/29/2017 TX /117 9653 51,006 Average 02/01/2017 ]acationofInspection:705Hen Barber Ln. Port Lavaca, TX Ad'uster:BrettRobbins AdusterLicenseo13,1413 REP LACE RE_ PAIR DETAILS OF REPAIRS AND/OR REPLACEMENTS LABOR HOURS Price Sublet X Compartment 2 Door ASSY. (includes Insert) US 4.2 500.00 X Compartment 3 Door Ass y. (Includes Insert) US 4.0 350.00 X Compartment 3 Hinge US 0.8 31.24 X Compartment 3 Latch US 0.5 38.12 X Compartment 4 Door Assembly (Includes Insert US 3.2 300.00 X Compartment 4 Hinge US 0.8 28.69 X Compartment 4 Latch US 0.5 38.12 X Com lartmcnt 6 Door Assy. (Includes Insert) US 4.0 412.68 X Compartment 6 Hinge US 0.8 22.59 X Side Panel US 4.0 --0- X Fuel Filler Panels US 1.2 75.66 X Wheel Well Diamond Plate US 1.6 132.92 X Wheel Well US 12.0 285.00 X Side Strobe & Bezel US 0.4 242.64 X Tire LRO & LRI Continental HSR 225/70R19.5 2.0 --0- 550.00 X Chrome Wheel Insert LRO Inc]. ---0- 125.00 X Rear Leaf Spring U -Bolt & Nuts US Incl. 45.02 X Rear Brake Line US 0.3 --0- 24.35 X Wheel LRO Incl. -0- 350.00 TOTALS Undersigned firm agrees to complete and Guarantee repairs for. Of the amount above the owner is to pay: Depreciation: S Deductible: S f Appraiser: Paul D. Robbins Date: Adjuster/Appraiser License: 604065 Body Labor: HRS gmS.00 (c @ S Mach Labor: HRS Q S H Parts Cost:! p Less Discount. - -S Equal Not Parts Cost: Sublet Items: Tax: 8.25 % On: S Towing: Firm Name: Grand Total: $ By; Date: "NO SUPPLEMENT WITH OUT PRIOR APPROVAL" Page I of 2 PDR/lld-Ol/REV., 12-05-e1 Va[Iabin Claims berbice, Nt. ESTIMATE OF DAMAGES TRUCK/TRACTOR/TRAILER/BEAVY EQUIPMENT Company: I Policy Number. Claim Number: PCS File Number: Date: Glatfelter Claims Management, Inc. I Not Given TXCM217020151-00001 2551 01/31/2017 Insured: Claimant: Address: Phone: Calhoun CountyN/A 202 S. Ann St. Port Lavaca, TX 77979 1 361-552-1140 Year: Date of Mfg: Make: Model: Style: YIN /Serial Number: 2014 12/14 1 Dodge/Frazer 4500 Ambulance 3C7WRKCL4FG571984 Date of Loss: State: 1 License: Mileage: Condition: Date of Inspection: 01/29/2017 TX / 117 9653 51,006 1 Average 1 02/01/2017 Location of Inspection: 705 HenBarber Ln, Port Lavaca TX I Adjuster. Brett Robbins AJusterIlcenseo1394433 REP LACE RE- PAIR LABOR Price DETAILS OF REPAIRS AND/OR REPLACEMENTS HOURS Sublet Parts Cost: S 3,504.11 X Scribe Rear Axle Housing Inc]. --0— 250.00 $ 3.504.11 X Alignment -All Wheel Incl --0— 150.00 X Rear Air Bag Assy. LIS 2.0 270.43 X Graphics Ine6 125.00 X Paint and Materials 12.0 480.00 X Shop Supplies Fasteners, & Environmental -0- 125.00 Towing Ailens Wrecker $247:50 TOTALS 54.3 3,504.11 1,449.35 Undersigned firm agrees to complete and Guarantee repairs for: S 10,383.46 Of the amount above the owner is to pay: Depreciation: None Taken Deductible: $1,000.00 Company Net: S 9,383.46 Body Labor: 54.3 HRS @ S 100.00 S5,430.00 Mech Labor: HRS @ $ .00 $ —0— Parts Cost: S 3,504.11 Less Discount: 00% $ --0— Equal Net Parts Cost: $ 3.504.11 Sublet Items: $ 1,449.35 Appraiser: Pout D. Robbins Date: 02/16!2017 Tax: 0 % On: Tax Exempt $ — @-- Adjuster/Appraiser License: 604065 Towing: $ Open $10,383.46 + $247.50 ToW=$1% 30.16 Firm Nume: Frazer LTD $10,630.86 - $1000 DED = $9;630.96 $10,383.46 By: Drew Colvard Date: 02/16/2017 "NO SUPPLEMENT WITH OUT PRIOR APPROVAL" Page 2 of 2 PDR/11-1-01/REV., 12-05-01 Page 1 2103 Dudley Street USince Victoria, Texas 77901 1978 j4WRECKER SERVICE 361-578-6300 -247.50 BIII To: O OZ1a ; ; $ Calhoun County Emergency Medics S A1ays` $ 705 Henry Barber Way „ Y EvrSA eY` s (County Road 101)_TDEa s 247.50 Port Lavaca, TX aI oIE Beginning 77979 ,PeotlEh 01/31/2017 ��=� � �Asof� o2/ov2o17 - ]MOM, � P � s ,13iila0ce -< 01/29/2017 06:40a 1 Victoria Poke De t. (R 118600. 00 - 30 5 150.00 5 - is 150.00 5 3 150.00 01/291 017 I UbAbal Cash Account 116603 00 - SUI 5 97.50 1 $ - 1 S 97.50 5 - 5 97.50 Page 1 12. ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES: (AGENDA ITEM NO. 12) L Calhoun Tax Assessor/ Collector ii. County Treasurer iii. County Sheriff iv. District Clerk v. County Clerk — Dec. 2016, Jan. 2017, Feb. 2017. vi. Justices of Peace — Pct. 3 Feb. 2017, Pct. 4 Feb. 2017, Pct. 5 Feb. 2017. vii. County Auditor viii. Floodplain Administration ix. Extension Service x. Adult Detention Center SHP Medical RESULT: APPROVED [UNANIMOUS] MOVER: Michael Pfeifer, County Judge SECONDER: Vern Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 10 of 24 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION :DECEMBER 20161p1vls[ausu eonaproen3n7 I OF U10AEpORTSV.I0NTHLYUUDIT0R ANUIREASURER REPORTS12016.123116 TREASURER REPORTS 3114UO17 OFFICIAL PUBLIC DESC ` 4LCODE CIVIL CRIMINAL RECORDS PROBATE TOTAL DISTRICT ATTORNEY FEES 1000-44020 $ 338.29 $ 338.29 $ 5.00 BEER LICENSE 100642010 ° $ 5.00 COUNTY CLERK FEES 1000-44030 $ 545.00 $ 541.51 $ 7,746.30 $ 80.00 $ 8,912.81 CCL IURY FEE IOGD-44140 $ - TORYFEE 100D 44140 $ - $ - ELECTRONICFILINGFEESFORE-FILINGS 100044058 $ 86.OD $ - $ - $ 12.00 $ 98.00 JUDGE'S EDUCATION FEE 100044160 $ - $ 10.00 $ 10.00 JUDGE'S ORDER/SIGNATURE 1000-44180 $ 14.00 $ - $ 8.00 $ 22.00 SHERIFF'S FEES 300044190 $ - $ 272.65 $ - $ 50.00 $ 322.65 VISUAL RECORDER FEE 1000-44250 $ 37.88 $ 37.88 COURT REFPORTER FEE 100044270 $ 180.00 $ 30.00 $ 210.00 RESTITUTION DUETO OTHERS 100049020 $ - ATTORNEY FEES -COURTAPPOINTED 1000-49030 $ - $ - APPELIATEFUND(TGC)FEE 2620-44030 $ 65.00 $ 10.00 $ 75.00 TECHNOLOGY FUND 266344030 $ 50.11 $ 50.11 COURTHOUSE SECURITY FEE 2670-44030 $ 65.00 $ 40.68 $ 302.00 $ 10,00 $ 417.58 COURT INITIATED GUARDIANSHIP FEE 2672-44030 $ 40.00 $ 40.00 COURT RECORD PRESERVATION FUND 2673-44030 $ 130.00 $ 20.00 $ 150.00 RECOROSARCHIVEFEE 2675-44030 $ 2,870.00 $ 2,870.00 DRUG& ALCOHOL COU RT PROGRAM 2698-44030-005 $ 226.38 $ 226.38 JUVENILE GSE MANAGER FUND 269944033 $ - $ - FAMILYPROTECTIONFUND 2706.44030 $ 60.00 $ 60.00 PRE-TRIAL DIVERSON AGREEMENT 2729.44034 $ 300.00 $ 300.00 LAW LIBARY FEE 2731-44030 $ 420.00 $ 70.00 $ 490.00 RECORDSMANAGEMENT FEE -CO CLK 2738-44380 $ 33.84 $ 2,950.00 $ 2,983.84 RECORDS MANGEMENT 2739.10899,44030 $ 65,00 $ 304.46 $ - $ 10.00 $ 379.46 BOND FORFEITURE 2740001-45050 $ - $ - FINES -COUNTY COURT 274045040 $ 2,752.00 $ 2,752.00 STATE POLICE OFFICER FEES 7020.20740 $ 0.51 $ 0.51 CONSOLIDATED COURT COSTS 7070-10899 $ - $ - CONSOLIDATED COURT COSTS -COO NIY 7070.20610 $ 103.72 $ 103.72 CONSOLIDATED COURT COSTS -STATE 7070.20740 $ 934.07 $ 934.07 DRUG& ALCOHOL COU RT PROGRAM -COUNTY 7390-20610999 $ 45.28 $ 45.28 DRUG& ALCOHOL COURT PROGRAM -STATE 7390-20740.999 $ 181.07 $ 181.07 STATE ELECTRONIC FILING FEE 7403.999-22887 $ 360.00 $ 60.00 $ 420.00 STATE ELECTRONIC FILING FEE CR 7403-999-22990 $ 62.65 $ 62.85 EMSTRAUMA 7405.999-20740 $ 257.73 $ 257.73 CIVIL INDIGENT PEE -COUNTY 7480-20610 $ 6.50 $ 1.00 $ 7.50 CIVIL INDIGENT FEE -STATE 7480-20740 $ 123.50 $ 19.00 $ 142.50 JUDICIAL FUND COURT COSTS 7495-20740 $ 202.97 $ 202.97 JUDICIAL SALARY FUND -COUNTY 7505-20610 $ 8.09 $ 8.09 JUDICIAL SALARY FUND -STATE 7505-20740 $ 73.09 $ 73.09 JUDICIAL SALARY FUND 7305-20740065 $ 504.00 $ - $ 84.00 $ 588.00 TRAFFIC LOCAL (ADMINISTRATIVE FEES) 7538-22884 $ 7.76 $ 7.76 COURT COST APPEAL OF TRAFFIC REG(IPAPPEAL) 7538.22885 $ - $ - JUVENILE CRIME& DELINQUENCY FUND 7538-22886 $ - BIRTH -STATE 7855-20780 $ 61.20 $ 61.20 IN FORMAL MARRIAGES -STATE 7855-20782 $ 37.60 $ 37.50 JUDICIAL FEE 7855-20786 $ 480.00 $ 80.00 $ 560.00 FORMAL MARRIAGES -STATE 7855-20788 $ 300.00 $ 300.00 NONDISCLOSU RE FEE 7855.999.20790 $ - $ " TCLEOSE COURT COST 7856.999-20740 $ 0.52 $ 0.52 JURY REIMBURSEMENT FEE 7857-10899 $ - $ " JURY REIMBURSEMENT FEE -COUNTY 7857-20610 $ 5.42 $ 5A2 JURY BEIMBURSEM EM FEE -STATE 7857-20740 $ 48.71 $ 48.71 SI ATE TRAFFIC FINE - COUNTY 7860-20610 $ 3.87 $ 3.87 STATE TRAFFIC FINE - STATE 7860-20740 $ 73.74 $ 73,74 INDIGENT DEFENSE FEE -COUNTY 7865-20610 $ 2.61 $ 2.51 INDIGENT DEFENSE FEE - STATE 7865-20740 $ 22.54 $ 22.54' TIME PAYMENT 7865-10899 $ - $ - TIME PAYMENT -COUNTY 7950-20510 $ 144.12 $ 144.12 TIME PAYMENT -STATE 7950-20740 $ 144.12 $ 144.12 BAIL JUMPING AND FAILURE TO APPEAR -COUNTY 7970-20610 $ - BMLIUMPINGAND FAILURE TOAPPEAR STATE 7970-20740 $ " DUE PORT IAVACA PD 999099991 $ 45.31 $ 45.31; DUE SEADRIFT PD 9990.99992 $ - -$ DUETO POINT COMFORT PD 9990.99993 :: $ $ DUE TO TEXAS PARKS & WILDLIFE 9990.99994 $ $ DUETO TEXAS PARKS& WILDLIFE WATERSAFETY 9990-99995 $ - OUETOTABC 9990.99996 $ ' DUETO OPERATING/NSF CHARGES/DUE TO OTHERS 1 $ 478.001$ $.00. 00: $ 481q257 $ 3,582.00 $ 7,268.50 $ 14,272.00 $ 594.00 TOTAL FUNDS COLLECTED $ 26,71650 FUNDS HELD IN ESCROW: $ - AMOUNT DUE TO TREASURER: TOTAL RECEIPTS: $ 25.716:50x1 AMOUNT DUE TO OTHERS: I OF U10AEpORTSV.I0NTHLYUUDIT0R ANUIREASURER REPORTS12016.123116 TREASURER REPORTS 3114UO17 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION ?GINNIN—GB OOKBALANCE 131/30/2016 $ 5,000.00 FUND RECEIVED $ 500.00 DISBURSEMENTS ENDING BOOK BALANCE .:;12/31/2016 I $ 5,600.00 OUTSTANDING DEPOSITS" OUTSTANDING CHECKS" BALANCE 12/31/2016 $ 5,600.90 OF DEPOSITS NELO IN TRUST -IBC BANK CD's f Date Issued Balance ;.I Purchasesl BEGINNING BOOK BALANCE :11/39/2016 ' $ 99,543.41 FUND RECEIVED 1213112016 E $ 10,600.00 DISBURSEMENTS $ 10,017,99) ENDING BOOK BALANCE 12/31/2016 $ 99,125.44 g3�NK`itECCSU 11:1A't�'fi'10N'CASAHOi9t1S ,. 49466 1/30/2013 $ 19,642.10 ENDING BANK BALANCE 12/31/2016 $ 109,125.42 OUTSTANDING DEPOSITS" 1/16/2015 $ - OUTSTANDING CHECKS" $ 9,402.02 $. 10,000.00 RECONCILED BANK BALANCE 12/31/2016 $ 99,125.42 $ 9;402.02 60804 1/15/2015 OF DEPOSITS NELO IN TRUST -IBC BANK CD's f Date Issued Balance ;.I Purchasesl Withdrawals Balance 1213112016 E Interest 12/31/16 74926 11/19/2009 $ 1.846.54 $ 1,846.54 49466 1/30/2013 $ 19,642.10 $ 49.09 $ 19,691.19 60782 1/16/2015 $ 9,378.58 $ 23.44 $ 9,402.02 50790 1/1612015 $ 9378.50 $ 23.44 $ 9;402.02 60804 1/15/2015 $ 9,378.58 $ 23.44 $ .9,402.02. 50863 2/2/2015 $ 3,500.00 8.75 $ 3,508.76 50871 2/2/2016 $ 3,500.00 $ 8.75 $ 3,508.75 61134 6/28/2015 $ 38,558.20 $ 100.11 $38,666.31 $ - TOTALS: $ 95,182.58 $ 245.02 $38,666.31 $ 66,761.29 3114/2017 Submitted by: Anna M Goodman, County Clerk Date 'A OF U\0.REP9RT811AOWKMUOROR AND TREASURER REPORTSU016.123116TREASURCR nEPORTS W14RO17 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION JANUARY 2017 S 10F2 U.W.REPORTSWONTHLYNUDITOR AND TREASURER REPORTWOP.013117 TREASURER REPORTS L14Q017 OFHCIAL PUBLIC BEST ': GLCODE CIVIL CRIMINAL RECORDS PROBATE TOTAL DIS RICTATTOFERY FEES 1000-44020 $ 307.11 $ 307.11 $ 6.00 BEERLICENSE 1000.42010 $ 5.00 COUNTY CLERK FEES 1000-44030 $ 304.00 $ 491.40 $ 9,761.70 $ 80.00 $ 10,627.10 CCLJURYFEE 1000-04140 $ ' JURY FEE 1000.44140 $ 40.00 $ 40.00 ELECTRONIC FILING FEES FOR E -FILINGS 1000.44058 $ 48,00 $ - $ - $ 12.00 $ 60.00 JUDGE'S EDUCATION FEE 1000.44160 $ - $ 10.00 $ 10.00 JUDGE'S ORDER/516NATURE 1000-44180 $ 6.00 $ - $ 12.00 $ 20.00 SHERIFFS FEES 196044190 $ 75.00 $ 245.28 $ - $ 50.00 $ 370.28 VISUAL RECORDER FEE 100044250 $ 23.72 $ 23.72 COU RT REFPORTER FEE 1000-04270 $ 105.00 $ 30.00 $ 135.00 RESTITUTION DUETO OTHERS 100049020 $ " ATTORNEY FEES -COURTAPPOINTED 1000-09030 $ - $ ' APPELLATE FUND (TGC) FEE 2620.44030 $ 35.00 $ 10.00 $ 45.00 TECHNOLOGY FUND 2663.44030 $ 49.14 $ 49.14 COURTHOUSESECURITY FEE 267044030 $ 35.00 $ 36.86 $ 316.00 $ 10.00 $ 397.66 COURT INITIATED GUARDIANSHIP FEE 2672-44030 $ 40.00 $ 40.00 COURT RECORD PRESERVATION FUND 2673.44030 $ 70.00 $ 20.00 $ 90.00 RECORDS ARCHIVE FEE 2675.44030 $ 3,010.00 $ 3,010.00 DRUG& ALCOHOL COURT PROGRAM 2698-44030-005 $ 192.44 $ 192.44 JUVENILE CASE MANAGER FUND 2699.44033 $ $ - FAMILYPROTECTIONFUND 2706.44030 $ 60.00 $ 60.00 PRE-TRIAL DIVERSON AGREEMENT 272944034 $ - $ - LAW LIBARYFEE 273144030 $ 245.00 $ 70.00 $ 315.00 RECORDSMANAGEMENT FEE - CO CLK 2738.44380 $ 30.71 $ 3,080.00 $ 3,110.71 RECORDS MANGEMENT 2739-10899,44030 $ 35.00 $ 276.41 $ - $ 10.00 $ 321.41 BOND FORFEITURE 2740-001-45050 $ - $ ' FINES -COUNTY COURT 2740.45040 $ 3,811.34 $ 3,811.34 STATE POLICE OFFICER FEES 7020-20740 $ 0,30 $ 0.30 CONSOLIDATED COURT COSTS 7070-10899 $ - $ - CONSOLIDATED COURT COSTS -COUNTY 7070.20610 $ 101.96 $ 101.96 CONSOLIDATED COURT COSTS - STATE 7070-20740 $ 916.45 $ 916.45 DRUG & ALCOHOL COURT PROGRAM -COUNTY 7390-20610-999 $ 38AE1 $ 38.48 DRUG& ALCOHOL COURT PROGRAM -STATE 7390.20740.999 $ 153.96 $ 153.96 STATE ELECTRONIC FILING FEE 7403-999-22887 $ 210.00 $ 60.00 $ 270.00 STATE ELECTRONIC FILING FEE CR 7403999-22990 $ 61.42. $ 61 A2 EMSTRAUMA 7405-999-20740 $ 157.35 $ 157.35 CIVIL INDIGENT FEE -COUNTY 7480-20610 $ 3.50 $ L00 $ 4.50 CIVIL INDIGENT FEE -STATE 7480.20740 $ 66.50 $ 19.00 $ 85.50 JUDICIAL FUND COURT COSTS 7495.20740 $ 184.28 $ 184.28 JUDICIALSALARY FUND -COUNTY 7505-20610 $ 7.38 $ 7.38 JUDICIAL SALARY FUND -STATE 7505-20740 $ 66.35 $ 66.35 JUDICIAL SALARY FUND 7505.20740 -WS $ 294.00 $ - $ 84.00 $ 378.00 TRAFFIC LOCAL (ADMINISTRATIVE FEES) 7538-22864 $ 5.52 $ 5.52 COURT COST APPEAL OF TRAFFIC BEG O P APPEAL) 7538-22885 $ $ - JUVENILE CRIME & DELINQUENCY FUND 7538-22886 $ " BIRTH -STATE 7855-20780 $ 100.80 $ 100.80 INFORMAL MARRIAGES -STATE 7855-20702 $ 25.00 $ 25.00 JUDICIAL FEE 785S-20786 $ 280.00 $ e0fi0 $ 360.00 FORMAL MARRIAGES -STATE 7855-20788 $ 240,00 $ 240.00 NONDISCLOSURE FEE 7855-999-20790 $ - $ - TCLEOSECOURT COST 71IS&S99-20740 $ 0.33 $ 0.33 JURY REIMBURSEMENT FEE 7857-10899 $ $ - JURY REIMBURSEMENT FEE -COUNTY 7857-20610 $ 4.90 $ 4.90 JURY REIMBURSEMENT FEE -STATE 7857-20740 $ 44.24 $ 4424 STATETRAFFIC FINE -COUNTY 1860-20610 $ 2.76 $ 2.76 STATETRAFFIC FINE -STATE 7860-20740 $ 52.43 $ 52.43 INDIGENT DEFENSE FEE -COUNTY 7865-20610 $ 2.47 $ 2.47 INDIGENT DEFENSE FEE -STATE 7865-20740 $ 22.10 $ 22.10 TIME PAYMENT 7865-10899 $ - $ - TIME PAYMENT -COUNTY 7950-20610 $ 128.59 $ 128.59 TIME PAYMENT -STATE 7950-20740 $ 128.59 $ 12859 BAILJUMPING AND FAILURE TO APPEAR -COUNTY 7970-20610 $ - BAIL JUMPING AND FAILURETOAPPEAR -STATE 7970-20740 $ " DUE PORT IAVACA PD ' 99904)9991 $ 38.62 $ 38.62 DUESFAORIFTPO 9990-99992 '. $ $ - OUETOPOINT COMFORT PD 999099993 $ $. DUE TO TEXAS PARKS&WILDLIFE 9990-99994 ` $ $ DUE TO TEXAS PARKS& WILDLIFE WATER SAFETY 9990.99995 $. ' DUETOTABC 9990.99996 $ " DUE TO OPERATING/NSF CHARGES/DUE TO OTHERS $ - 1 $ 10.00 $ 10.00 $ 1,914.00 $ 7p592.89 $ 16,528.50 $ 698.00 $ 26,633.39 TOTAL FUNDS COLLECTED $ 26,633.39 - FUNDS HELD INESCROW: $ (3.00) AMOUNT DUE TO TRFASURER: $ 26.684.77'i TOTAL RECEIPTS; 'i$ 26,830.391:: AMOUNT DUE TO OTHERS: $ 45.62 10F2 U.W.REPORTSWONTHLYNUDITOR AND TREASURER REPORTWOP.013117 TREASURER REPORTS L14Q017 s CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION FEBRUARY 2017- J OF um ReraBrsueoNmLvwuOROR ARD TREASURER REPORTSMIY,022817 TREASURER REPMTS 31I4n412 OFFI[IgL PUBLIC DESC 6LCODE CIVIL CRIMINAL RECORDS ( PROBATE TOTAL DISTRICT ATTORNEY FEES 100044020 $ 324.44 $ 324.44 $ 5.00 BEER LICENSE 1000.42010 $ 5.00 COUNTY CLERK FEES 1000-44030 $ 928.00 $ 519.11 $ 9,036.20 $ 364.00 $ 10,847.31 CCLJURYFEE 1000-49140 $ ' JURY FEE 1000.44140 $ 40.00 $ 40.00 ELECTRONIC FILING FEES FOR E -FILINGS 1000-44058 $ 72.00 $ - $ - $ 18.00 $ 90,00 JUDGE'S EDUCATION FEE 1000-44160 $ - $ 35,00 $ 35.00 JUDGE'S ORDER/SIGNATURE 1000-44180 $ 8.00 $ - $ 36.00 $ 44.00 SHERIFF'S FEES 1000-44190 $ 225.00 $ 226.90 $ - $ 176.00 $ 626.90 VISUAL RECORDER FEE 1000-44250 $ 32.86 $ 32.85 COURT REFPORTER FEE IMO -44270 $ 285.00 $ 105.00 $ 390.00 RESTITUTION DUE TO OTHERS 100049020 $ - ATTORNEY FEES -COURT APPOINTED 1000-49030 $ - $ - APPELIATEFUND(TGC)FEE 262044030 $ 105.00 $ 35.00 $ 140.00 TECHNOLOGY FUND 2663-44030 $ 51.91 $ 51.91 COURTHOUSE SECURITY FEE 2670-44030 $ 105.00 $ 38.96 $ 320.00 $ 40,00 $ 503.86 COURT INITIATED GUARDIANSHIP FEE 2672-44030 $ 140.00 $ 140.00 COURT RECORD PRESERVATION FUND 267344030 $ 200.00 $ 70.00 $ 270.00 RECORDS ARCHIVE FEE 2.675-44030 $ 3,100.00 $ 3,100.00 DRUG&ALCOHOL COURT PROGRAM 2698.44030.005 $ 208.47 $ 208.47 JUVENILE CASE MANAGER FUND 2699-44033 $ - $ - FAMILY PROTECTION FUND 270644030 $ 150.00 $ 150.00 PRE-TRIAL DIVERSON AGREEMENT 2729.44034 $ - $ - LAW U9ARY FEE 2731-44030 $ 665.00 S 245.00 $ 910.00 RECORDSMANAGEMENT FEE - CO CLK 273&44380 $ 32.45 $ 3;150.00 $ 3,162.45 RECORDS MANGEMENT 2739-10899,44030. $ 105.00 $ 291.98 $ - $ 40.00 $ 436.90 BOND FORFEITURE 2740-00145050 $ - $ - FINES- COUNTY COURT 274045040 $ 3,171.75 $ 3,171.75 STATE POLICE OFFICER FEES 7020.20740 $ 0.61 $ 0.61 CONSOLIDATED COURT COSTS 7070-10899 $ - $ - CONSOLIDATED COURT COSTS -COUNTY 707020610 $ 107.71 $ 107.71 CONSOLIDATED COURT COSTS -STATE 7070-20740 $ 072.99 $ 972.99 DRUG& ALCOHOL COURT PROGRAM -COUNTY 739020610-999 $ 41.70 $ 41.70 DRUG& ALCOHOL COURT PROGRAM -STATE 7390-20740-999 $ 166.77 $ 166.77 STATE ELECTRONIC FILING FEE 7403-99942887 $ 570.00 $ 210DO $ 780.00 STATE ELECTRONIC FILING FEE CR 7403-999-22990 $ 64.86 $ 64.86 EMSTRAUMA 7405-999-20740 $ 221.93 $ 221.93 CIVIL INDIGENT FEE -COUNTY 748020610 $ 10.50 $ 3.60 $ 14.00 CIVIL INDIGENT FEE -STATE 7480-20740 $ 199.50 $ 66.50 $ 266.00 JUDICIAL FUND COURT COSTS 749540740 $ 194.66 $ 194.66 JUDICIAL SALARY FUND -COUNTY 7505-20610 $ 7.79 $ 7.79 JUDICIAL SALARY FUND -STATE 7505-20740 $ 70.06 $ 70.06 JUDICIAL SALARY FUND 7505-20740 DOS $ 798.00 $ - $ 294.00 $ 1,092.00 TRAFFIC LOCAL(ADMINISTOATIVE FEB) 7538-22884 $ 3.56 $ 3.56 COURT COSTAPPEAL OFTRAFFIC REG (BE APPEAL) 7538-22885 $ - $ - JUVENILE CRIME & DELINQUENCY FUND 7538-22886 $ ' BIRTH - STATE 7855-20780 $ 100.80 $ 100:80 INFORMAL MARRIAGES -STATE 7055.20782 $ $ " JUDICIAL FEE 7855-20786 IT 760.00 $ 280.00 $ 1,040.00 FORMAL MARRIAGES -STATE 7855.20788 $ 460.00 $ 450.00 NONDISCLOSURE FEE 7855.999-20790 $ - $ - TCLEOSECOURT COST 7856-999.20740 $ 0.34 $ 0.34 JURY REIMBURSEMENT FEE 785740899 $ - $ - JURY REIMBURSEMENT FEE -COUNTY 7857-20610 $ 5.19 $ 5.19 JURY REIMBURSEMENT FEE -STATE 7857-20740 S 46.69 $ 46.69 STATE TRAFFIC FINE -COUNTY 7860-20610 $ 1.78 $ 1.76 STATE TRAFFIC FINE - STATE 7860.20740 $ 33.84 $ 33,84 INDIGENT DEFENSE FEE - COUNTY 7865-20610 $ 2.59 $ 2.69 INDIGENT DEFENSE FEE -STATE 7865.20740 $ 23.36 $ 23.36 TIMEPAYMENT 786510899 $ - $ - TIME PAYMENT -COUNTY 7950-20610 $ 162.22 $ 16222 TIME PAYMENT -STATE 7950-20740 $ 162.22 $ 16222 BAIL JUMPING AND FAILURE TO APPEAR -COUNTY 7970-20610 $ " BAIL JUMPING AND FAILURE TO"PEAR -STATE 797020740 $ " DUEPORTIAVACA PO 999099991 . $ 37.78` $ 37.76 DUE SEADRIFT PD 999099992 $ '$ DUETO:POINTCOMFORTPD 999099993 $ $ DUE TO TEXAS PARKS & WILDLIFE 9990^99994 ' $ - $ DUE TOTEKAS PARKS& WILDLIFE WATER SAFETY 999099995 $ DUETOTABC 9990-99996 $ DUE TO OPERATING/NSF CHARGES/OUETO OTHERS - $ ' $ $ $ 5,226.00 $ 7,227.45 $ 16 162.00 $ 2,157.00 $ 30,772.46 TOTAL FUNDS COLLECTED FUNDS HELD IN ESCROW: $ (3.00) AMOUNT DUE TO TREASURER: `$ 3p,734[.9; TOTAL RECEIPTS: -$ 30,769:453: AMOUNT DUE TO OTHERS: $ 34.76 J OF um ReraBrsueoNmLvwuOROR ARD TREASURER REPORTSMIY,022817 TREASURER REPMTS 31I4n412 FUND RECEIVED DISBURSEMENTS ENDING BOOK BALANCE --NDING.13ANK BALANCE OUTSTANDING DEPOSITS" OUTSTANDING CHECKS' FUND RECEIVED DISBURSEMENTS ENDING BOOK BALANCE OUTSTANDING DEPOSITS' OUTSTANDING CHECKS' CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION Purabasesl<SNJthdrawals FEBRUARY 2017 '. 1:1/31/2017 `r $ 5,840.00 1213112016 interest 02120117 74826 11/19/2009 $ $ 1,848.54 li 2/28/2017 $ 6,940.00 $ 19,691.19 $. 49.24 2/28/2017 $ 5,840.90 1/15/2015 $ 9,402.02 $ 18.83 $ 9,420.85 50790 $ 0.90> $ 18.83 2/28/2017 $ '6,84100 1/15/2015 $ 9,402.02 $ 18.83 $ 9,420.05 ....`:..1/31/2017.....:: $ 107,873.38 $ 8:75 $ 3,517.50 $ 11,700-00 2/2/2015 $ 3,508.75 $ (1,450.00 2./28/201 'r $ 118,123.38 $ $ $ 2/28/2017 $ 128,123.38 $ 56,761.29 $ 12323 $ $ 66,804.62 $ 10,000.00 2/29/2017 § 118,123.38 CERTIFICATES OF DEPOSITS HELD IN TRUST WE BANK i CO`S Rate issued i Balance z Purabasesl<SNJthdrawals ' Balanae 1213112016 interest 02120117 74826 11/19/2009 $ 1,84644 $ 1,848.54 49466 1/30/2013 $ 19,691.19 $. 49.24 $ 19,740.43 50782 1/15/2015 $ 9,402.02 $ 18.83 $ 9,420.85 50790 1/151201.5 $ 9,402.02 $ 18.83 $ 9,420.85 50804 1/15/2015 $ 9,402.02 $ 18.83 $ 9,420.05 50863 2/212015 $ 3,508-75 $ 8:75 $ 3,517.50 $0871 2/2/2015 $ 3,508.75 $ 8.75 $ 3,517.50 61134 5/28/2015 $ $ $ $ TOTALS: $ 56,761.29 $ 12323 $ $ 66,804.62 07 I /' Gtma-4_ 3/1412017 Suhrtiitled by: Anna M Goodman, County Clerk Dale 20F2 UIo.REPORT6WOMHTTAUUITOR AND TREASURER REPORTSUOUIR O TREASURER REPORTS 3114RUIJ 1,064.6: 406.7: 1.41 0.61 15.01 400.01 20.01 5.01 60.31 0.61 20.01 2.01 100.61 51.41 'ICE OF PEACE NO.3 WARY ON TOTAL PAGE OF HILI COUNTRY SOFTWARE MO. REPORT ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT D.R. REQUESTING DISBURSEMENT MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/8/2017 ACCOUNT NUMBER CR 1000-001-45013 CR 1000-001-44190 CR 1000-001-44363 CR 1000-001-44010 CR 1000-001-44063 CR 1000-001-44090 CR 1000-001-49110 CR 1000-001-44145 CR 1000-999-20741 CR 1000-999-20744 CR 1000-999-20745 CR 1000-999-20746 CR 1000-999-20770 CR 2670-001-44063 CR 2720-001-44063 CR 2719-001-44063 CR 2699-001-44063 CR 7020-999-20740 CR 7070-999-20610 CR 7070-999-20740 CR 7860-999-20610 CR 7860-999-20740 CR 7950-999-20610 CR 7950-999-20740 CR 7480-999-20610 CR 7480-999-20740 COURT NAME: JUSTICE OF PEACE NO.3 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2017 ADMINISTRATIVE FEES: DEFENSIVE DRIVING CHILD SAFETY TRAFFIC ADMINISTRATIVE FEES EXPUNGEMENT FEES MISCELLANEOUS ACCOUNT NAME FINES SHERIFF'S FEES 0.00 0.00 39.00 199.90 0.00 AMOUNT 4,701.05 989.06 0.00 COURTHOUSE SECURITY FUND TOTAL ADMINISTRATIVE FEES 238.90 CONSTABLE FEES -SERVICE 150.00 JP FILING FEES 50.00 COPIES / CERTIFIED COPIES 0.00 OVERPAYMENTS (LESS THAN $10) 0.00 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 DUE TO STATE -DRIVING EXAM FEE 0.00 DUE TO STATE -SEATBELT FINES 50.95 DUE TO STATE -CHILD SEATBELT FEE 0.00 DUE TO STATE -OVERWEIGHT FINES 0.00 DUE TO JP COLLECTIONS ATTORNEY 2,156.70 TOTAL FINES, ADMIN. FEES & DUE TO STATE $8,336.66 Page 1 of 2 COURTHOUSE SECURITY FUND $80.06 JUSTICE COURT SECURITY FUND $26.69 JUSTICE COURT TECHNOLOGY FUND $108.75 JUVENILE CASE MANAGER FUND $20.00 STATE ARREST FEES DPS FEES 145.33 P&W FEES 1.57 TABC FEES 0.00 TOTAL STATE ARREST FEES 146.89 CCC -GENERAL FUND 108.76 CCC -STATE 978.86 DR 7070-999-10010 1,087.62 STF/SUBC-GENERAL FUND 19.50 STF/SUBC-STATE 370.52 DR 7860-999-10010 390.02 TP -GENERAL FUND 198.65 TP -STATE 198.64 DR 7950-999-10010 397.29 CIVIL INDIGENT LEGAL -GEN. FUND 0.60 CIVIL INDIGENT LEGAL -STATE 11.40 DR 7480-999-10010 12.00 Page 1 of 2 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS REVISED 03/04/16 TOTAL (Distrib Req to OperAcct) $11,440.10 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 3/8/2017 COURT NAME: JUSTICE OF PEACE NO.3 0.00 REFUND OF OVERPAYMI 0.00 MONTH OF REPORT: FEBRUARY 0.00 CASH BONDS 0.00 YEAR OF REPORT: 2017 147.05 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS -GEN FUND 5.04 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS -STATE 45.34 DR 7865-999-10010 50.38 CR 7970-999-20610 TL/FTA-GENERAL FUND 160.00 CR 7970-999-20740 TUFTA-STATE 320.00 DR 7970-999-10010 480.00 CR 7505-999-20610 JPAY - GENERAL FUND 15.11 CR 7505-999-20740 JPAY -STATE 136.03 DR 7505-999-10010 151.14 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 10.08 CR 7857-999-20740 JURY REIMB. FUND- STATE 90.74 150 DR 7857-999-10010 100.82 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.14 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 1.26 DR 7856-999-10010 1.40 CR 7998-999-20740 TRUANCY PREVENT/DIVERSION FUND 30.38 DR 7998-999-10010 30.38 CR 7403-999-22889 ELECTRONIC FILING FEE 20.00 DR 7403-999-10010 20.00 REVISED 03/04/16 TOTAL (Distrib Req to OperAcct) $11,440.10 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMI 0.00 OUT -OF -COUNTY SERVK 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINE: 147.05 WATER SAFETY FINES 70.55 TOTAL DUE TO OTHERS $217.60 TOTAL COLLECTED -ALL FUNDS $11,657.70 LESS: TOTAL TREASUER'S RECEIPTS $11,657.70 Page 2 of 2 OVER/(SHORT) $0.00 03-07-17;16;46 ;From:Caihoun County JP4 To:5534444 ;3617852179 # 1/ 4 FAX COVER SHEET March 6, 2017 FROM: fustice Court Pct. 4 Calhou County 103 W. Dallas S eet.P.O. Box 520 Seadrift„Texas 77983 PHONE: 361-785-7082 FAX: 361-785-2179 TO: Susan Rile REF: Money Distributi-m Report FAX: 361-553-4444 NOTE: The February 2017 report i�ttached. Please give me a call if you.have any -questions., Pages To Follow: 4 Including This Cover. Thank you, Judge Wesley J. ,Dunt 03-07-17;16:46 ;From:Calhoun County JP4 To;5534444 ;3617852179 # 2/ 4 ,MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/6/2017 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2017 Page 1 of 2 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45014 FINES 3,827.15 OR 1000-001.44190 SHERIFF'S FEES 28$.88 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 9.90 CHILD SAFETY 0,00 TRAFFIC 38.78 ADMINISTRATIVE FEES 404.10 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44$64 TOTAL ADMINISTRATIVE FEES 452.78 CR 1000-00144010 CONSTABLE FEES -SERVICE 75.00 CR 1000-001-44064 JP FILING FEES 75.00 CR 1000-001-44090 COPIES I CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO'STATE-DRIVING EXAM FEE 0100 CR 1000-999-20744 DUE TO STATE -SEATBELT FINES 0.00 CR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 CR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 CR 1000-099-20770 DUE TO JP COLLECTIONS ATTORNEY 256.20 TOTAL FINES, ADMIN. FEES & DUE TO STATE $4,969.81 OR 2670-001-44064 COURTHOUSE SECURITY FUND $100.55 OR 2720-001-44064 JUSTICE COURT SECURITY FUND $33.52 CR 2719-001-44064 JUSTICE COURT TECHNOLOGY FUND $135.03 OR 2699-001-44064 JUVENILE CASE MANAGER FUND $0,00 STATE ARREST FEES DPS FEES 27.00 P&W FEES 8,11 TABC FEES 0,00 CR 7020-999-20740 TOTAL STATE ARREST FEES 35.11 CR 7070-999-20610 CCC -GENERAL FUND 135.03 CR 7070-999-20740 CCC -STATE 1,215.29 DR 7070-999-10010 9,350.32 CR 7860-999-20610 STF/SUBC-GENERAL FUND 17.89 CR 7860-999-20740 STF/SUBC-STATE 339.89 DR 7860-999-10010 357.78 CR 7950-999-20610 TP -GENERAL FUND 199.08 CR 7950-999-20740 TP -STATE 199.07 DR 7950-999-10010 398.95 CR 7480-999-20610 CIVIL INDIGENT LEGAL -GEN. FUND 0.90 CR 7480-999-20740 CIVIL INDIGENT LEGAL -STATE 17.10 DR 7480-999-10010 98.00 Page 1 of 2 03-07-17;16:46 ;From:Caihoun County JP4 To:5534444 ;3617852179 # 3/ 4 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS DUE TO OTHERS (Distrib Req Atichd) CALHOUN COUNTY ISD 3/6/2017 COURT NAME: JUSTICE OF PEACE NO, 4 0.00 REFUND OF OVERPAYMENTS 0.00 MONTH OF REPORT: FEBRUARY 0.00 CASH BONDS 0.00 YEAR OF REPORT: 2017 559.30 OR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS -GEN FUND 6.55 OR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS -STATE 58.96 DR 7865-999-10010 65.59 OR 7970.099-20610 TUFTA-GENERAL FUND 26.45 OR 7970-999-20740 TL/FTA-STATE 52.89 DR 7970-999-10010 79.34 OR 7505-999-20610 JPAY-GENERAL FUND 19.65 OR 7505.999-20740 JPAY - STATE 176.89 DR 7605-999-10010 996.54 OR 7857-999-20610 JURY REIMB. FUND -GEN. FUND 13.10 OR 7857-999-20740 JURY REIMB. FUND- STATE 117.93 DR 7857-999-10010 131.03 OR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.20 OR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 1.76 DR 7856-999-10010 1,1.96 OR 7998-999-20740 TRUANCY PREV/DIV FUND - STATE 63.51 DR 7998-999-10010 63.51 OR 740$-999.22889 ELECTRONIC FILING FEE 30.00 DR 7403-999-10010 30.00 TOTAL (Distrib Req to OperAcct) $7,966.15 DUE TO OTHERS (Distrib Req Atichd) CALHOUN COUNTY ISD 0.00 DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 0.00 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0.00 PARKS & WILDLIFE FINES 559.30 WATER SAFETY FINES 6.00 TOTAL DUE TO OTHERS $559.30 TOTAL COLLECTED•ALL FUNDS $8,526.45 LESS: TOTAL TREASUER'S RECEIPTS $8,525.45 REVISED 03/04/16 OVER/(SHORT) $0.00_ Page 2 of 2 03-07-17;16:46 ;From:Calhoun County JP4 To:5534444 ;3617852179 CALHOUN COUNTY 201 West Austin DISTRIBUTION REQUEST DR# 480 A 42801 # 4/ 4 PAYEE PAYOR Name: Calhoun County Oper. Acct. Official: Wesley Hunt Address: Title: Justice of the Peace, Pct. 4 City: State: Zip: Phone: ACCOUNT NUMUER DESCRIPTION AMOUNT 7544.999-20759.999 JP4 Monthly Collections • Distribution $7,966.15 FEBRUARY 2017 V# 967 TOTAL 7,966.15 03-06-17;01:48PM;From;Ca1houn County JP5 To:5534444 ;3619832461 # 1/ 8 ANP JUS"MFOR A1,1- . DATE March 6, 2017 FAX COVER SHEET JUDGE NANCY POMYKAL P O BOX 454 PORT O' CONNOR, TX.77982 (361)983-2351 -TELEPHONE (361)983-2461 - FAX COUNTY OF CALHOUN JUSTICE COURT PCT. 5 PAGES:_L Including this cover TO: JUDGE MIKE PFEIFER & COUNTY COMMISSIONERS ATT: SUSAN FAX NUMBER(S) 361-553-4444 SUBJECT: FEBRUARY 2017 MONEY DISTRIBUTION REPORT NOTE Susan I am faxing the above report for February 2017 Have a areas week! Call me if you have any questions. Thank you, zpg# ;ate THE CONTENTS OF THIS FAX MESSAGE ARE INTENDED SOLELY FOR THE ADDRESSEE(S) named in this message_ This communication is intended to be and to remain confidential and may be subject to applicable attorney/client and/or work product privileges. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately alert the sender by fax and then destroy this message and its attachments. Do not deliver, distribute or copy this message and/or any attachments and if you are not the intended recipient, do not disclose the contents or take any action in reliance upon the information contained in this communication or any attachments. 03-06-17;01:48PM;From;Calhoun County JP5 To:5534444 ;3619832461 # 2/ 8 Money Diotribution Report 03.06-2017 Paso CALHOVN PCT. 5, FEBRUARY 2017 REPORT Reeei t Cauae/Defendant Codoa%Amounts Total 375978 1701-0405 02-02.-2017 JSF 4.00 CCC 40.00 CHS 3.00 LAP 5.00 TF 4,00 170.00 GARCIA, ANGEL RICARDO JCSF 1,00 JPAY 6.00 YDF 2.00 MVF 0.10 TPDF 2,00 Cash 102.90 375979; ,FINE 02=02+2017,. JSF'%%::::':'.4.:00: 'TFC .3,.(00 .CCC': .":'401'00 ':'.'. CRS 1. 1. ;'":3':00 L.. 5,.00' ,;;:;170;10'4'06„,.;,:!:%:.; GARC21j;,:,AN,GGL:RYCARDO;::.r7'.L'r::.t'..TP:.:'.::..::n;0.0:..'JC3F..;: ��: 1�::OOi: .:JPAY..'.:.rG.;.0:0.:;TDF.;'..:::'i2..0'0 MYR .,.�'�1';0;:10...�:�: ..is �: 1: ,..., ;..... SUBC:.:"30::00.'.: 'TPD,F; :.:; 2.:.00' :F.TNE ...'.99.19.0.':.'::: ;: '. "; ..i.: ;.::..: 375900 1409-0420 02-02-2017 JSP 4.00 TPC 3.00 CCC 40.00 Cris 3.00 LAP 5.00 400.00 GONZALEZ, JULIO NEMECIO TIME 25.00 TF 4,00 DPSC 30,00 JCSF 1.00 JPAY 6.00 Credit Card IDF 2.00 MVP 0.10 SUBC 30.OD TPDF 2,00 FINE 139.30 CSRV 105.60 ':1701 02-07:;23759.81 00 JSF i , CHS:. 3'..o 0:. : LAP: a00 TF '. 4;00 "...200:000:901 .. ... .... .. ..... DNERNOODiLAN ". ... .. .. .. ..:.... . .. 00:.':PAY.. 6'.00; ..... DF. 2.00 210 ..: EINE:i 133:00CF...' . ,. :.Credit:Card' .. ... ............. :....... .... .. ., 375982 1701-0403 02-07-2017 JSF 2.98 CCC 29.85 CHS 2.24 SAF 3.73 TP 2.99 50.00 BAUTISTA, EUSEBIO CASTILLO JCSF 0.75 JPAY 4,48 IDF 1.49 TPDF 1.49 Money. Order ... .. .'.'2.1i02i .. ...... ..... ... . :CCC '0;1 CHS ,r R... 1: .. .. ,':.. HAUTISTA:,:.EUSEBIO.:CASDSLLO..::.. ,.:.:, J.CSF,'.,c':.0:25:;(.,7.hAX:i'..:::i;1:52.: :..,,YDF;.!: a':'.: 0'51, .: �`TPDF:as7:::';0::51;i;;`:FI,NG.�:;j: ... Money.OrdeY .. :.. :. .... ..:.. .. ..:. .. ... ..... .. .. 375904 1702-0422 02.13-2017 JSF 4.00 CCC 40.00 CHS 3.00 LAC $.00 TF 4.00 310.00 RAGUSIN, CALVIN JR JCS? 1.00 JPAY 6.00 IDF 2.00 MVP 0.10 TPDF 2.00 cash,FINC... 242.90 .. 3'75985 '�����1702-0'423': .. 02-13:2017; EXRF': '2'0.,:00: :�. "' :..' .. 00RAPPSIN,' '.:C AVTN..JR ..... :::. :. .. .. ....... ... .... .' '� '. .. 'Cash �:. .... � ... ...:....:: ... ... ... .. ... .. ...... .... ... ... ..... .:'.'; ... :';'.',. :' ... ..� .. .�::. 375986 1702-0424 02-13-2017 JSF 4.00 CCC 40.00 CHS 3.06 LAV 5.00 TF 4.00 150.00 RAGUSIN, CALVIN JR JCSF 1.00 JPAY 6.00 IDF 2.00 TPDF 2.00 DPP 83.00 Caah..... .. .. ... .:. .............. ... 1...02 r13;y2012'.JSF:.."':'A".:00: ': :TPC: ;'..; ,,. '. 3C,00,CCC..;.<;90'.;DO!'%CNS, ...: j;'�';(3: AF .:.:.'. :., ..• .: 00 '.':0.: .. .150' 0 `:'.•' 0 JONES.i, :TODD:C.I.: '.':'..':Y'i :::. i'f. :... i'il .TF.., ,... 4* 60 :: 1:: D'0. .:'JPAY'.,.,,'::,6::D'0'.:f.:'YDP'.. '..:,:';2400 (:..(MVP: .... .. ...... 1'0 '.:y:::;'.. . . ..' Pora0naa .'Ch'Ock.:":.::...':::+. ::. '.::.: :;. ".SUBC''r..130.:00: �� TPDF.;.: 2400 J:DPF::'�;;-09:90':(:.•:.: ...:•..:... .... .... .... ;.. .. .. .. .. .. 375988 1701-0400 02-13-2017 JSF 4,00 TFC 3.00 CCC 40.00 CHS 3.00 SAP $.00 7.00.00 VENLEWALD, JUSTIN HENRY TF 4.00 JCSF 1.00 JPAY 6.00 IDF 2.00 MVF 0.10 Personal Check SUBC 30.00 TPDF 2.00 FINE 99.90 375909 ..'1702'-OA25�FBP:02-15-2017 SFEE':, .150'., 00 . IFEE,. ':::6.:00:"..PILI': "'25..00...191.00 RAY. CARL �L,YNN` .. ; �',..'.. .. .. .. .. ... 375990 1701-0407 02-19-2017 JSF 4100 TFC 3.00 CCC 40.00 CHS 3.00 LAC 5.00 110.00 MITTS, CLAYTON HOWARD TP 4.00 JCSF 1.00 JPAY 6,00 IDF 2.00 MVF 0.10 Cash SUBC .30.00 TPDF 2.00 DDC 9.90 3759:91, � !,�160G>07.DO;j. �,�,;,; ��; 0�2^2,02017„JSP„,!,!,� jyd,:00 � CCC :;�.;;4�0.00,� ...; ... ;CHS;;;:;::,; 3.D ....: : .: .... ,.... 5000 .'.'HENDERSON;.,.MATTHEW.:TERRANCE:':;:f'!'::.: TYME' :J'25'600 i::.TF.;'::.;::%1..00'.:::JCST:;;?;?:.1.0'0;.;.'%;JPpY�i:..;;6.,00:: CI'DF:':: :::1:2.:00':;. rrcompany..Ch;;oCk..i:'r::::'::..>'i; r.ai i'I:.;TPDF).^; }:;;Z..OII:.!; OhINC;'i:.i: ,Q:;001::;.OMND;:.;;20::0:0'::.i:;Gi4N.0.:Obi;.FINE.:...'..303::00.. .. ... ;CSRV.':.142 50 ....: :.. ;..: .. .. 375992 1606-0201 02-20-2017 JSF 4.00 'CCC 40.00 CHS 3.00 LAP 5,00 WRNT 50.00 396.50 HENDERSON, MATTHEW TERRANCE TYME 25.00 TF 4.00 JCSF 1.00 JPAY 6.00 YDF 2.00 Company Check TPDF 2.00 OMNC 4.00 OMND 20.00 OMNO 6.00 FINE 133.00 CSRV 91.50 .... . . . . 375993 ," "02.21-2017: SYS F. ; ; :4'.00,.' TFC: 3.00 .. CCC : ..40:.00'.' CHS;: %;'3;.;00;': -._LAP: 321.1'0 ,15,09-0328, pTERCKBy RICKtM '' '. WRNT 50100 'TIME '.25.,00.: IF.' :' ' 4.'00.':' 1'SC: &a. 0'0' 1.JCS'F:, ','`'.1:::00" ' .'Cash . :::' ..".. ;;"'.: ;.:':JPAY; ., ..G.O0.. ;,.TDP. :. :2.00.'I�.SUBC .".'30.100. :.. TPDF'.: i:;;:2: DO: PI '�;p'2;:00 375994 15D9-0329 02-21-2017 FINE G2.00 CSRV 116.10 '170,30 DIERCKS, RICK M Cash. .... .... ... .. ...,.1.00......J.. }5:'00'.:a?:WAIyT=.?'p:5'O,.UO; .:: . .. .500.5,0 ... RODRIGUC7 p.. JOHN jF.RIC;...: :.' ::::.: ' j ; .; 4:: UDO DFSC :::.'. !3b ,3 0.j00, ', ::JCSF" ;' .': . ..t: :: .PAY.':.:'.1:'6..0.0..1:.:'$DF.i...1:�00::.:';.:'.'i .. Caeh'::. ::. .. ,.:......•;.:.::'., _ .; .:TF': "FINE'.':: r 23'55:00::.'..CSRV..::115::50.'..1CMF:.J:;,:S;o'0...'.':. .: J.. ::.`::'.:..';I:... ..: ... .... .:. ... . . .. 375996 1702.0429 02-22-2017 JSF 4.00 CCC 40.00 CHS 3.06 P61AF 5.00 TF 4.00 500.00 ANDERSON, HENRY ALLAN JCSF 1,00 JPAY 6.00 SDP 2.00 TPDF 2.00 PWF 433.00 Personal Check .. .. . 375997 1702-01'26; '0'.2'-23-2019:JSF..:."4...00. .TFC, "': "'3}.00:,' CCC.' ::::.A0.,0,0,';CHS. (i i'31.001':::i LAE: 00 ,; TOREK, JOHN'DESMOND.' ..: ,: .; .'. .;: TF...'.''.,.' 4..00 '.,'JCSF,: ', .1.0'0 "JPAY....:"::'6:00'.-YDF:': ..: 2. 0.. Personal "Check.. .:... '. :..:.': ':' ':.:.SUBC:. �.��3.0::00.�'.T.PDc�:.r.�.2:0.0. :..AF.F': .: 89:90 :... .. ... ........:..�:.. ,.:!::....'.":'..::.. ..� . 375998 1612.0390 02-23-2017 JSF 4.00 CCC 40.00 CHS 3100 LAP 5.00 WRNT 50.00 325.00 BUNDRICK, JAMES HARPER TF 4.00 JCSF 1.00 JPAY 61.00 IDR 2.00 TPDF 2.00 Jail Credit OMNC 4.OD. OM1.ND 20.00 OMNO 6.00 FINE 103.00 CSRV 75.00 375999 1612�93.90A '.102,$9.:20.7.7 JSP'. :"4 00 ":.CCC .40-00. .CIIS. '. 3 00 .ILAF .f .5.00' IVRNT y 50;,00 .. 549..10; . .. :.... ... .: :.... :DUNDRICKj:JAMES.:HARrERi ('is "1:i1:'!''r':..TF..:IC.f'.:.::i ...... .`�i.00::.'.: JCSF,: i.:1.0,0.:y.; JPAX i:::(::6'100'i (:a IDX'.:: :I..:.:':2 10A. rr :X DF :2 -00 'J¢fil'Credf[.i:'.:::'i::,::"':':�::�::::.":.:.OMNC;..,,":f"4': DO'.'..OMND.`:''20100 .'; ... .'.°OMNO';::a( 6:00.:.'t?YNE; :; .260, CSRV,::: 122: 10...`.:..... '. '. 376000 1612.0391 02-23-2017 JSF 4.00 CCC 40.00 CHS 3.00 LAP 5.00 WRNT 50.00 325.00 03.06-2017 Paso 03-06-17;01:48PM;From;Calhoun County JPS To:5534444 ;3619832461 # 3/ 8 Money Diaezibukicn RoporC 2017 Page CALROUN BCT. 5, FEEROARY 2017 REPORT Receipt Cauoe/DeYendnnC Cadea\AmeuHCo Total EUNDRICR, JAMES IIARPER TF 4.00 JCSF 1.00 JPAY 6.00 IDF 2.00 MVP 0.10 Jail Credit TPDF 2.00 OMNC 4.00 OMND 20.00 OMMO 6.00 FINE 102.90 CSRV 75.00 .. ... 3760OX'.:: ':17.02?04.27„;;:. ;;O Z'-fl3;-2057..'J*S ;;,;.•, di 00;x- ...... TFC ':' :3.00 ;C,CC:. ',' . 40::Oa:: CHS: ji1340.0':.: YAF :0'0.' 300.00 9YRDi':;CASEY`W'::a;'.::'..('II:::I'::'r'::: p": 4:0.0: �}JCSF':'..;.':1''L00:.'..,�JPA�Y:,.'....:G..00:.:b:i2';�00;'.'';'!MVF'::�.:...�'....;.: .. ,0:0.'.':TPDF:'i 376002 1702.0418 02-23-2017 JSF 4.00 TFC 3.00 CCC 40.00 CNS 3.00 LAB 5100 250.00 BARNETT, JOEY LYNN TF 4.00 JCSF 1.00 JPAY 6.00 IDF 2.00 MVF 0.10 Personal Check, SUDC 30.00_ ,TPDF 2.00 DFF„ 149.90 ,, ,,, 376.0.03., :.160,4.0X57::'% ","02-2.8-201.7 TIME" 125;00;;: FINE,."224.50' :'C SR V. .138..00..':. � ...... Credi! Cord'....,.. .:. .�... .... .�.... ��..':�...:.:�...:: ,,.:,.'�::.. r`:;."�.:.., .. ... :. .... ... 2017 Page 03-06-17;01:48PM;From:Calhoun County JP5 To:5534444 ;3619832461 # 4/ 8 Money Diotributien Report CALHOUN PCT. 5, FEBRUARY 2017 REPORT Typo Coda Daecription Count Retained Didburaed MonoyTotela The following totalo represent - Caah and Chocks Collected COST CCC CONSOLIDATED COURT COSTS 17 64.00 $76.00 640.00 COST. CHS COURTHOUSE SECURITY 17 48.00 0.00 46.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 2 19.80 40.20 60.00 COST IDF INDIGENT DEFENSE FUND 17 3.20 28.80 32.00 COST JCSF JUSTICE COURT SECURITY FUND 17 16.00 0,00 16.00 COST JPAY JUDGE PAY RAISE FEE 17 9.60 86.40 96.00 COST JSF JUROR SERVICE FUND 17 6.40 57.60 64.00 COST LAF SHERI@F'3 FEE 12 60.00 0.00 60.00 COST MVP MOVING VIOLATION FEE 9 0.09 0.81 0.90 COST OMNC DPS OMNI FEE - COUNTY 2 8.00 0,00 8.00 COST OMND DPS OMNI FEE - DPS 2 0.00 40.00 40.00 COST OMNO DPS OMNI PER - OMNIHASE 2 0.00 17..00 12.00 COST PWAP TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00 COST SAF DPS 4 12.00 3.00 15,00 COST SUBC SUB TITLE C 8 240.00 0.06 240.00 COST IF TECHNOLOGY FUND 17 64.00 0.00 64.00 COST TFC TFC S 24.00 0.00 24.00 COST TIME TIME PAYMENT FEE 3 37.50 37.50 75.00 COST TPDF TRUANCY PREVENTION 4 DIVERSION FUND 16 0.00 30.00 30.00 COST WENT WARRANT FEL• 4 200.00 0.00 200.00 FEES CSRV COLLECTION SERVICES FEE 5 539.70 0.00 539.70 FEES DDC DRIVER SAFETY COURSE - 2013 1 9.90 0.00 P.90 FEES DFF DEFERRED FEF. 4 372.70 0.00 372.70 FEES EFF ELECTRONIC FILING FEE 1 0.00 10.00 10.00 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 FEES FILX FILING FEE 1 25.00 0.00 25.00 FEES IEEE INDIGENT FEF. 1 0.30 5.70 6.00 FEES JCMF JUVENILE CASE MANAGER FEE 1 5100 0.00 5.00 FEES SFEE SERVICE FEE 1 150.00 0.00 150.00 FINE FINE FINE 11 1,503.50 0.00 1,503.50 FINE PWF PARKS 4 WILDLIFE FINE I 64.95 366.05 433.06 Money Tocala 20 3,507.64 1,297.06 4,804.70 The following totalo rogradent - Tranaforo Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 0 0100 0.00 0.00 COST ID? INDIGENT DEPENSE•FUND 0 0.00 0,00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 0:00 0,00 0.00 COST JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00 COST MVP MOVING VIOLATION PLC 0 0.00 0.00 0.00 COST OMNC DPS OMNI FEE - COUNTY 0 0.00 0.00 0.00 COST OMND DPS OMNI FEE - DPS 0 0.00 0.00 0.00 COST OMNO DPS OMNI FEE - OMNIBASE 6 0.00 0.00 0.00 COST PWAF TEXAS PARKS k WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUB TITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 D,00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 '0.00 COST TPDF TRUANCY PREVENTION b DIVERSION FUND 0 0.00 0.00 0.00 COST WRNT WARRA FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 0.00 FSES DDC DRIVER SAFETY COURSE - 2013 0 0.00 0.00 0.00 FEES OFF DEFERRED FEE 0 0.00 0.00 0.00 FEES RV ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES PILI FILING FEE 0 0.00 0.00 0.00 FEES ;FEE INDIGENT FEE 0 0.00 0.00 0.00 FEES JCMF MENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES SFEE SERVICE FEE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 FINE PWF PARKS k WILDLIFE FINE 0 0.00 0.00 0.00 03.06-2017 Page 3 03-06-17;01:48PM;From:Calhoun County JP5 To:5534444 ;3619832461 # 5/ 8 Money Diatribution Report CALHOUN PCT. 5. $'BDRUAR`L 2017 RNPORT Type Code Description Count Retained Disbursed Money-Toh&lo Transfer Totals 0 0.00 0.00 0.00 The Yellowing tocols represent - Jail Credit and Community Service COST CCC CONSOLIDATED COURT COSTS 3 12.00 108.00 120.00 COST CHS COURTHOUSE SECURITY 3 9.00 0.00 9.00 COST DPSC DP$ FAILURE TO APPEAR /OMNI FEES - 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 3 0.60 S.40 6.00 COST JCSF JUSTICE COURT SECURITY FUND 3 3.00 0.00 3.00 COST JPAY JUDGE PAY RAISE FEE 3 1.00 16.20 18.00 COST JSP JUROR SERVICE FUND 3 1.20 10.00 12.00 COST LAP 6HERIFP'9 FEE 3 15.00 0.00 15.00 COST MVP MOVING VIOLATION PEE 1 0.01 0.09 0.10 COST OMNC DPS OMNI FEE - COUNTY 3 12.00 D.00 12.00 COST OMND DPS OMNI FEB - UPS 3 0.00 60.00 60.00 COST OMNO UPS OMNI FEE OMNIBASE 3 0.00 19.00 18.00 COST PWAF TEXAS PARKS A WILDLIFE 0 0.00 - 0,00 0,00 COST SAF DPS 0 0.00 0,00 0,00 COST SUBC SUB TITLE C 0 0.00 D.00 0.00 COST IF TECHNOLOGY FUND 3 12.00 0.00 12.00 COST TFC TFC 0 0.00 0.00 0100 COST TIME TIME PAYMENT PEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 3 0.00 6.00 6.00 COST WRNT WARRANT FEE 3 150.00 0.00 150.00 FEES CSRV COLLECTION SERVICES FEE 3 272.10 0,00 272,10 FEES DDC DRIVER SAFETY COURSE - 2013 0 0.00 0.00 0.00 FEES DFF DEFERRED FEB 0 0.00 0.00 0.00 FEES EFF ELECTRONIC FILING FEB 0 0.00 0100 0.00 FEES EXRF EXPIRATION RENEWAL FEB 0 0.00 0.00 0.00 FEES FILL FILING FEE 0 0.00 0.00 0.00 FEES IFEE INDIGENT FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES SFEE SERVICE FEE 0 0.00 0.00 0.00 FINE FINE FINE 3 465.90 0.00 465.90 FINE PWP PARKS & WILDLIFE FINE, 0 0.00 0.00 0.00 Credit Tota10 3 954.61 224.49 1,179.10 Tho foliewieg totals ropreeent - Credit Card Payments COST CCC CONSOLIDATED COURT COSTS 2 8.00 72.00 60.00 COST CHS COURTHOUSE SECURITY 2 6.00 0.00 6.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEES 1 9.90 20.10 30.00 COST IDF INDIGENT DEFENSE FUND 2 0.40 3.60 4.00 COST JCSF JUSTICE COURT SECURITY FUND 2 2.00 0.00 2,00 COST JPAY JUDGE PAY RAISE FEE 2 1.20 10.80 12.00 COST JS JUROR SERVICE FUND 2 0.80 7.20 8.00 COST LAP SHERIFF'S FEE 2 10.00 0.00 10.00 COST MVF MOVING VIOLATION FEB 1 0.01 0.09 0.10 COST OMNC UPS OMNI FEE - COUNTY 0 0.00 0.00 0.00 COST OMND DPS OMNI FEE - DPS 0 0100 0.00 0.00 COST OMNO DPS OMNI FEE - OMNIDASE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAP DPS 0 0.00 0.00 0.00 COST SUBC SUE TITLE C 1 30.00 0.00 30.00 COST TF TECHNOLOGY FUND 2 0.00 0.00 0.00 COST TFC TFC 1 3.00 0.00 3.00 COST TIME TIME PAYMENT PEE 2 25.00 25.00 50.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 2 0.00 4.00 4.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICES PEE P. 7.43.60 0.00 243.60 FEES DDC DRIVER SAFETY COURSE - 2013 0 0.00 0.00 0.00 PEES DFP DEFERRED PER 0 0.00 0.00 0.00 FEES EPP ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES EXRF EXPIRATION RENEWAL PER 0 0.00 0.00 0,00 FEES FILL FILING FEE 0 0.00 0.00 0.00 FEES IFEE INDIGENT FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE., CA90 MANAGER FEE 0 0.00 0.00 0,00 FEES SFEE SERVICE FEE 0 O.Do 0,00 0.00 FINE FINE FINE 3 496.80 0.00 496.80 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 03-06-2017 Page 03-06-17;01:48PM;From;Calhoun County JP5 To:5534444 ;3619832461 # 6/ 8 Money DioCribution Report CALHOUN PCT, 5, PEDRUARY 2017 REPORT Typo Coda DeacriPtion Count Reteinod Dioburaed Money-Totala _ Credit TOC&10 3 844.71 142.79 987.50 The Bellowing totalo ropreeent - Combined Money end Crodito COST CCC CONSOLIDATED COURT COSTS 22 84.00 756.00 840.00 COST CNS COURTHOUSE SECURITY 22 63.00 0.00 63.00 COST OPEC DPS FAILURE TO APPEAR /OMNI FEES 3 29,70 60.30 90.00 COST IDP INDIGENT DEFENSE FUND 22 4.20 37,00 42,00 COST JCSF JUSTICC COURT SECURITY FUND 22 21.00 0.00 21.00 COST JPAY JUDGE PAY RAISE FEE 27. 12.60 113.40 126.00 COST JSF JUROR SERVICE FUND 22 0.40 75.60 04,00 COST LAP SHERIFF'S FEE 17 85.00 0.00 85.00 COST MVP MOVING VIOLATION FEC 11 0.11 0.99 1.10 COST OMNC DPS OMNI FEE - COUNTY 5 20.00 0.00 20,00 COST OMND DPS OMNI FEE - DDS 5 0.00 100.00 100.00 COST OMNO DPS OMNI FEE - OMNIBASE 5 0.00 30.00 30.00 COST PWAB TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00 COST SAF DPS 4 12.00 3.00 15.00 COST SDRC SUB TITLE C 9 270.00 0.00 270.00 COST TF TECHNOLOGY FUND 22 04.00 0.00 84.00 COST TFC TPC 9 27.00 0.00 .27,00 COST TIME TIME PAYMENT FEE 5 62.50 G2.50 125.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 21 0.00 40.00 40.00 COST WRNT WARRANT FEE 7 350.00 0.00 350.00 FEES CSRV COLLECTION SERVICES PEE 10 1,0$5.40 0.00 1,055.40 FEES DDC DRIVER SAFETY COURSE - 2013 1 9.90 0.00 9.90 FEES OFF DEFERRED FEE 4 372.70 0.00 372.70 FEES EFF ELECTRONIC FILING FEE 1 0.00 10.00 10.00 FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 FEES PILI FILING FEE 1 25.00 0.00 25.00 FEES IFEE INDIGENT FEE 1 0.30 5.70 6.00 FRGS JCMF JUVENILE CASE MANAGER FEE 1 5.00 O.OD 5.00 FEES SFEG SERVICE FEE 1 150.00 0.00 150,00 PIMP FINE FINE 17 2,466.20 0.00 2,466.20 FINE PWF PARKS & WILDLIFE FINE 1 64.95 368,05 433.00 Report TOCA17 26 5,306.96 1,664.34 6,971.30 03.06-2017 Page 5 03-06-17;01:48PM;From:Calhoun County JP5 To:5534444 ;3619832461 # 7/ 8 NOnoy Diotxibution RCBert Page 6 CALROUN BCT, 5, FEBRUARY 2017 REPORT Date Payment Type Bivao Court Conan Face nondo Rentitution Other Total 00-00.0000 Cash & Chocks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0-00 0.00 0.00 0100 0.00 Credit Cards 6. Transfers 0.00 0.00 0.00 0100 0.00 0.00 0.00 Total Of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0100 0.00 0.00 0.00 0.00 0.00 0.00 Total OC all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0,00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0,00 0.00 0.00 Total of all Collection.. 0.00 0,00 0.00 0,00 0.00 0.00 0.00 09.01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Trans£er3 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Total 04 all Collections 0.00 0.00 0,00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total oC all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0,00 09-01.1999 Cash C. Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Servica 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Chocks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0100 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & TranSfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09.01.2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfore 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Total 09 all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01.01-2004 Cash & Checks Collected 1,936.50 1,729.90 1,130.30 0.00 0.00 0.00 4,004.70 Jail Credits & Comm Service 465.90 441.10 272.10 0.00 0.00 0.00 11179.10 Credit Cards h Transfers 496.80 247.10 243.60 0.00 0.00 0.00 987.50 Total of all Collections 21099.20 2,418.10 1,654.00 0.00 0.00 0.00 6,971.30 TOTALS Cash & Checks Collected 1,936.50 11729.90 1,138.30 0.00 0.00 0.00 4,004,70 Jail Credits & Comm Service 465.90 441.10 272.10 0.00 0.00• 0.00 11179.10 Credit Cards & Transfers 496,80 247.10 243.60 0,00 0.00 0.00 987.50 Total of all collections 2,099.20 2,418.10 1,654.00 0.00 0.00 0.00 61971.30 Page 6 03-06-17;01:48PM;From:Ca1houn County JP5 To:5534444 ;3619832461 # 8/ 8 Money Distribution Report ' CALHOUN PCT. 5, FEBRUARY 2017 REPORT 4,00 Deaeription Count Collected Retained Dieburuad State of Texas Quarterly Reporting Totals 0 0.00 0.00 0.00 State Comptroller Cant and Fees Report 0 0.00 0.00 0.00 Section l: Report for Offenses Committed 0 0.00 0.00 0.00 01-01-04 Forward 20 770.00 990.00 0.00 09.01-01 - 12-31-03 0 0.00 0.00 0.00 08.31-99 - 00-31-oi 0 0.00 0.00 0.00 09-01-97 - 08-36-99 0 0.00 0.00 0.00 09-01-71 - 08.31-97 0 0100 0.00 0.00 Bail Bond Fee 0 0.00 0.00 0.00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Fee - Comm SUpvn 0 0.00 0.00 0.00 DNA Testing Fee - Juvenile 0 0.00 0.00 0.00 GMS Trauma Fund (EMS) 0 0.00 0.00 0.00 Juvonile Probation Divorsion Fees 0 0.00 0.00 0.00 Jury Reimbursement Fee 19 72.00 7.20 64.80 Indigent Defense Fund 19 36.00 3.60 32.40 Moving Violation Fees 10 1.00 0.10 0.90 State Traffic Fine 0 0.00 0.00 0.00 Section II: As Applicable Peace Officer Foos 5 20.00 16.00 4,00 Failure to Appear/Pay Foos 5 130.00 42.90 07.10 Judioial Fund - Const County Court 0 0.00 0.00 0.00 Judicial Fund - Statutory 'County Court 0 0.00 0.00 0.00 Motor Carrier Weight Violations 0 0.00 0.00 0.00 Time Payment Fees 5 125,00 62.50 62.50 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Foo 19 100.00 10.80 07.20 Truancy Prevention and Diversion Fund 0 0.00 0.00 1 0.00 Report Sub Total 110 1,482.00 1,133.10 348.90 State Comptroller Civil Foos Report CF: Birth CertificaCe Fees 0 0.00 0.00 0.00 CF: Marriago License Fees 0 0.00 0.00 0.00 CF: Declaration of Informal Marriage 0 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0,00 0.00 CF: Juror Donations 0 0.00 0.00 0.00 CF: Jvztioc Court Indig Filing Foos 1 6.00 0.30 5.70 CF: Stat Prob Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Drab Court Judie Filing Fees 0 0.00 0.00 0.00 Cr: Stat Cnty Court Indig Filing Fees 0 0.00 0.00 0,00 CF; Star Cnty Court Judie Filing Fees 0 0100 0.00 0.00 CF: Cnat Cnty Court lndig Filing Fees - 0 0.00 0.00 0.00 CF: Cnet Cnty Court Judia Filing Foos 0 0.00 0.00 0.00 CF: Dist Court Divorce a Family Law 0 0.00 0.00 0.00 CF: Diet Court Ocher Divorce/Family Law 0 0.00 0.00 0.00 CF: Dist Court Indig Legal Services 0 0.00 0.00 0.00 -' CP? Judicial Support Fee 0 0.00 0,00 0.00 Report Sub Total 1 6.00 0.30 5.70 Total Due For This Period ill 1,488.00 1,133.40 354.60 THE STATE OF TEXAS Before me, the undersigned authority, this day County of Calhoun County personally appeared Nancy Pomykal, Justice oC Cho Peace, Procinet No 5, Calhoun County, Texas, who being duly sworn, deposes and says that the above ajiij foregoing report is us and correct. Wicness my hand this Oay.of A,D Justice of Peace, P/�/q net No 5 Calhoun C ty, Texas, / Susan Rilev From: Katherine Sutherland <kdsutherland@ag.tamu.edu> Sent: Thursday, March 09, 2017 2:49 PM To: vern.lyssy@calhouncotx.org; david.hall@calhouncotx.org; Kenneth Finster (kenny.finster@pct4.org); clyde.syma@calhouncotx.org; mike.pfeifer@calhouncotx.org; susan.riley@calhouncotx.org Cc: Donnie Montemayor; Barbara Moretich; Eric C. Taylor; Tina Trevino; Geri Kline; Rhonda Cummins; Erika H. Bochat; Meredith Miller Subject: February 2017 Calhoun County Commissioner's Report Attachments: February Commissioners report Eric Taylor.pdf; Feb Commissioners report Geri L Kline.pdf; Rhonda Cummins Commissioners Report - February.pdf; Tina Trevino Commissioner's Report - February.pdf; February Travel Report.pdf February 2017 Commissioner's Report and Travel for Calhoun County Extension office attached. k 1 Office off ana#et Q (361) 552-9747 ADM 2.6 Reprint - 2.61 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 1.200 Selected major activities since last report- February 2017 Feb 1: Gave presentation at Bay Gun Club about 4-H shooting sports Feb 2: Built gardens at JR Elementary with the help of 10 41h graders. Feb 2: Assisted with Food Challenge Practice Feb 3: Built gardens at POC Elementary with the help of 17 41h and 5th graders Feb 6: Held Livestock Judging, Beef Quiz Bowl, and Duds to Dazzle Practices. Feb 6: Gave meeting activity at All Around 4-H club meeting, 60 youth in attendance. Feb 7: Built Gardens at POC Elementary with the help of 17 4th and 51h graders Feb 7: Coached 4-H member on Public Speaking. Feb 7: Held Livestock judging practice Feb 9: San Antonio Food Challenge, Keegan Brumfield placed 3fd in the main dish category Feb 10: San Antonio Breed Goat Show, two youth showed. Feb 11: Calhoun Healthy South Texas Ambassadors led both at San Antonio Livestock Show youth day. Feb 11: San Antonio Public Speaking contest. Keegan Brumfield Placed 10th out of over 240 high school youth. Feb 13: Held Beef Quiz Bowl, and Livestock Judging practice. Feb 16: San Antonio Red Brangus Heifer Show, Kaily Critendon won reserve champion red Brangus in the heifer calf division Feb 20: Held Beef Quiz Bowl, and Livestock Judging practice. Feb 21: Held Livestock Judging practice. Feb 21: Held Junior Livestock Committee meeting. Feb 22: Took 6 Youth to volunteer at San Antonio Livestock show school tours. Feb 23: Held Duds to Dazzle, and Share the fun practices. Feb 26: San Antonio Livestock Judging contest. Feb 27: Held Beef Quiz Bowl, and Share the fun practices. Feb 27: Held 4-H council meeting. Feb 28: Judged Jackson County photography contest. Direct Contacts Phone:67 E-mail/Letters:412 Office:9 Site:3 March 3: Matagorda Co Livestock Judging. March 5: Victoria Co Livestock Judging March 7: County Round Up March 9: Healthy South Texas Health Fair JR Elementary March: Houston Livestock Show. Name County Extension Agent — 4-H & Youth Development Title Calhoun County February 2017 Date (Month -Year) Texas AgriLife Extension Service - The Texas A&M University System - College Station, Texas ADM 2.6 Reprint - 2.81 [0*11? EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled :504.60 Selected major activities since last report -February 2017 February 4: Tina along with some of her committee members held the Walk Across Texas Kickoff in Port O'Connor at King Fisher Beach. We had 15 individuals attend even with the weather not so great. February6: Tina held her TEEA(Texas Extension Educators Association ) Meeting where they talked about upcoming entries for the District TEEA in Victoria. February 16: Tina along with her coworker Eric Taylor held Food challenge Practice to start getting ready for the Houston Rodeo Food Challenge Contest. They had 20 Kids attend. February 17: Tina along with Healthy South Texas held their first Lunch Bunch Diabetes Support Group. They meet at MMC Hospital we had 6 attend. We taught them how to make Avocado Bruschetta February 23: Tina along with her coworker Eric Taylor held Food challenge Practice to start getting ready for the Houston Rodeo Food Challenge Contest. They had 11 Kids attend. February 28: Tina was invited by the Calhoun County ISD first ever Kids cook Contest at HJM Elementary. Direct Contacts: Phone:215 Office:13 Website/N ews pae r:4700 March 2017 Diabetes meeting TEEA Meeting E-mail/Letters:516 Site:12 TEEA District Meeting Houston Rodeo Food Challenge Health Summit Diabetes Support Group Travel(Personal Vehicle) In County Mileage: 70.3 Out of County Mileage:434.30 to be a judge at there Tina Trevino I y Vy� �2e Calhoun Name County County Extension Agent -Family and Consumer Science February 2017 Title Date (Month -Year) Texas A&M AgriLife Extension Services - College Station, Texas ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 184 Selected major activities since last report- January 2017 Feb 1: TV interview. Feb 2: Regional Vegetable Conference, Rosenberg. Feb 3: Tawny Crazy Ant webinar. Feb 14: Performance Appraisal. Feb 21: Alcoa retires lunch. Jr Livestock Committee Meeting. Feb 24: Sanders fish fry. Feb 27: Vector management workshop, Victoria. Feb 28: Calhoun County Community Garden Association Meeting. This meeting was held to update the bylaws and treasury procedures. Community Gardeners brought forth issues and possible ways to address them. Met with Mr. Biles to plan the annual crop tour. Direct Contacts: Phone:24 E-mail: 25 Office:15 Site:1 Maior events for next month — Jan 2016 March 2: Commercial heifer Record Book Judging, Victoria March 7: TexasData training, County Roundup March 20: D10 Performance appraisal, Pleasanton March 21: Trap and Skeet parents meeting Geri L Kline Name County Extension Agent—Agriculture & Natural Resources Title Calhoun County February 2017 Date (Month -Year) Texas AgriLife Extension Service • The Texas A&M University System - College Station, Texas CALHOUN COUNTY EXTENSION OFFICE TRAVEL REPORT TO COMMISSIONER'S COURT February 2017 Date Travel Description* Miles Meals 2/1/2017 Gave presentation to the Bay Gun Club at First National Bank - PV - 4H 5.0 2/1/2017 Delivered boat libraries to Pct 3 and Schicke Point - CT - CMR 69.0 2/1/2017 Picked up Blender Bike for HST kickoff- Rockport - PV - FCS 94.3 2/2/2017 Built garden at the JR Elementary school with 10 4th graders - CT - 4H 5.0 2/2/2017 Vegetable Conference - Rosenburg - PV - AGNR 184.0 2/3/2017 Built garden at the Port O'Connor Elementary school with 17 4th & 5th graders - CT - 4H 45.5 2/2/2017 Port O'Connor to pick up monofilament - PV - CMR 57.7 2/3/2017 Shopped supplies for food challenge practice - PV - FCS 5.0 2/3/2017 Traveled Galveston for NOSB - PV - CMR 224.0 2/6/2017 Visit OLG, Annex - PV - CMR 5.2 2/7/2017 Building gardent at Port O'Connor Elementary with 17 4th & 5th graders - CT - 4H 45.5 2/7/2017 Visit Melstan's, IBC, Pct. 2 - PV - CMR 13.7 2/8/2017 OLG Garden - CT - CMR 6.0 2/8/2017 Visit Sea Greens Apt. - PV - CMR 3.7 2/9-11/17 San Antonio Livestock Show - Food Challenge, Breed Goat Show, Public Speaking, Youth Day -PV-4H 338.0 2/9/2017 Texas Mid -Coast Initiative Team meeting in Bay City - PV - CMR 54.60 2/10/2017 Childcare Conference meeting - Victoria - PV - FCS 64.20 2/10/2017 Visit Magnolia Beach, Bay Meadows - PV - CMR 35.40 2/11/2017 Visit Powerhom RV Part - PV - CMR 27.20 2/13/2017 Visit Victoria Extension Office - Victoria - PV - FCS 53.10 2/13/2017 Visit Danny May, store for CWS supplies, OLG garden - PV - CMR 8.20 2/14/2017 Passing out flyers to crabbers in Seadrift - PV - CMR 38.70 2/15-16/17 San Antonio Livestock Show - Heifer Show - PV - 4H 278.00 2/16/2017 Visit OLG garden, MAC meeting Q Green Iguana, Annex - PV - CMR 11.50 2/17/2017 Loggerhead Challenge - Port Aransas - PV - CMR 218.00 2/20/2017 Set up display at Bauer Community Center, Sea Greens, OLG - PV - CMR 9.90 2/21/2017 Speaker at the ALCOA retirees luncheon - PV - AGNR 16.60 2/21/2017 Returned Blender Bike to Rockport - PV - FCS 94.30 2/21/2017 Visit annex, LCBP, IBC Bank, Speaker at Retired Teachers - PV - CMR 111.20 2/22/2017 San Antonio Livestock Show - School Tours - 6 of our Council kids volunteered - PV - 4H 278.00 2/22/2017 Shopped supplies for food challenge practice - PV - FCS 15.00 Date Travel Description* Miles Meals 2/22/2017 Attended USAGE Winter Stakeholder in Galveston - PV - CMR 232.00 2/23/2017 Picked up boats from Bauer Community Center, garden with OLG kids - PV - CMR 9.70 2/24/2017 Melstan's and worked at Schicke Point - PV - CMR 39.60 2/26/2017 San Antonio Livestock Show - Livestock Judging Contest - PV - 411 278.00 2/28/2017 1-1JM -judging cooking competition - PV - PCS 5.30 2/28/2017 Judged at Jackson County Photography Contest - Edna - CT - 4-1-1 168.20 2933.3 * CT - denotes use of county vehicle; PV - denotes use of personal vehicle; CP - denotes agent carpooled to event CEA -CMR denotes Rhonda Cummins; CEA -4-1-1 denotes Eric Taylor; CEA -FCS denotes Tina Trevino; CGA-AGNR denotes Geri Kline I hereby certify that this is a true and correct report of travel (mileage) and other expenses incurred by me in performance of my shown. Eric Taylor County Extension Agent 4-H & Youth Development t Rhonda Cummins County Extension Agent Coastal Marine Resources Geri Kline County Extension Agent Agriculture & Natural Resources ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled: 1,090.7 Selected major activities since last report February 4: I supported the National Ocean Science Bowl regional competition in Galveston as the official photographer and field reporter. Nine teams competed and over 40 volunteers were involved. February 9: I attended the Winter 2017 GCJV Mid Coast Initiative Meeting in Bay City to be more informed about projects that are underway or under consideration in the area. February 13: Cooking with Seafood featured fish and kraut sandwiches, prepared with Debbie Dugan. Kim Griffith from the Texas General Land Office Oil Spill Division gave a presentation on what her office does. They are a vital link to the safety of our local seafood. February 14: Annual AgriLife performance review February 16: The Marine Advisory Committee meeting was held with several items of business to discuss, including a recent change to the membership and need to update the signature card for the checking account. I updated them on items from the annual review process and they gave feedback for changes in programming. February 18: I also supported the National Ocean Science Bowl regional competition in Port Aransas as the official photographer and field reporter for Texas Sea Grant. Fifteen teams participated in this event and another 40 plus volunteers were involved. February 21: I was asked to be the Calhoun County Retired Teachers luncheon speaker. I spoke briefly about Sea Grant as an agency and its history in the county, as well as current projects. Fourteen teachers were in attendance. February 22: I attended the US Army Corps of Engineers Stakeholder Forum in Galveston to learn about current projects and projected changes. February 21-23: The Profile Boats we build each spring with 7`h grade students from Our Lady of the Gulf Catholic School (OLG) were on display for Inteplast meeting at Bauer Community Center. The company meeting had approximately 350 people in attendance from most of their 44 locations. Great visibility for the boats and their material. February 23: Planted potatoes with ten students at the OLG school garden. Direct Contacts by: Office: 12 E-mail/Letters: 1168 Site: 132 Newsletters: 1076 Phone: 80 Major events for next month — March 2017 March 6: Camp Seaport Two in Port Arthur March 8: quarterly meeting of the Texas Chapter -- American Shore and Beach Preservation Association in Austin March 13: Cooking with Seafood March 14-17: Gulf States Marine Fisheries Commission meeting in Gulfport, MS March 30: Cooking with Seafood: ON LOCATION at Lavaca Bluffs Winery Rhonda Cummins Name CEA -CMR Title Calhoun County February 2017 Date (Month -Year) Texas A&M AgriLife Extension - The Texas A&M University System • College Station, Texas Sea Grant Metrics • Number of Events: Number of People at Events: 24 • Number of Presentations: 1 o Number of People at Presentations: 14 • Number of K-12 Educational Activities: 1 o Number of Youth: 10 o Number of Educators: 1 • Number of Certificates Issued: 0 • Number of Volunteers: 20 • Number of Volunteer Hours: 41 ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled: 1,090.7 Selected major activities since last report February 4: I supported the National Ocean Science Bowl regional competition in Galveston as the official photographer and field reporter. Nine teams competed and over 40 volunteers were involved. February 9: 1 attended the Winter 2017 GCJV Mid Coast Initiative Meeting in Bay City to be more informed about projects that are underway or under consideration in the area. February 13: Cooking with Seafood featured fish and kraut sandwiches, prepared with Debbie Dugan. Kim Griffith from the Texas General Land Office Oil Spill Division gave a presentation on what her office does. They are a vital link to the safety of our local seafood. February 14: Annual AgriLife performance review February 16: The Marine Advisory Committee meeting was held with several items of business to discuss, including a recent change to the membership and need to update the signature card for the checking account. I updated them on items from the annual review process and they gave feedback for changes in programming. February 18: I also supported the National Ocean Science Bowl regional competition in Port Aransas as the official photographer and field reporter for Texas Sea Grant. Fifteen teams participated in this event and another 40 plus volunteers were involved. February 21: 1 was asked to be the Calhoun County Retired Teachers luncheon speaker. I spoke briefly about Sea Grant as an agency and its history in the county, as well as current projects. Fourteen teachers were in attendance. February 22: I attended the US Army Corps of Engineers Stakeholder Forum in Galveston to learn about current projects and projected changes. February 21-23: The Profile Boats we build each spring with 7th grade students from Our Lady of the Gulf Catholic School (OLG) were on display for Inteplast meeting at Bauer Community Center. The company meeting had approximately 350 people in attendance from most of their 44 locations. Great visibility for the boats and their material. February 23: Planted potatoes with ten students at the OLG school garden. Direct Contacts by: Office: 12 E-mail/Letters: 1168 Site: 132 Newsletters: 1076 Phone: 80 Major events for next month — March 2017 March 6: Camp Seaport Two in Port Arthur March 8: quarterly meeting of the Texas Chapter -- American Shore and Beach Preservation Association in Austin March 13: Cooking with Seafood March 14-17: Gulf States Marine Fisheries Commission meeting in Gulfport, MS March 30: Cooking with Seafood: ON LOCATION at Lavaca Bluffs Winery Rhonda Cummins Name CEA - CMR Title Calhoun County February 2017 Date (Month -Year) Texas A&M AgriLife Extension • The Texas A&M University System • College Station, Texas Sea Grant Metrics • Number of Events: Number of People at Events: 24 • Number of Presentations: 1 o Number of People at Presentations: 14 • Number of K-12 Educational Activities: 1 o Number of Youth: 10 o Number of Educators: 1 • Number of Certificates Issued: 0 • Number of Volunteers: 20 • Number of Volunteer Hours: 41 13. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 13) To accept donations to Calhoun County. NO ACTION Page 11 of 24 14. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 14) To declare certain items of County property in the Calhoun County Adult Detention Center as Waste and authorize disposal of same. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Michael Pfeifer, County Judge SECONDER: Vern Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 12 of 24 Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: Calhoun County Ac Requested By: Tristum Mitchell Center Inventory l/ Number Description Serial No. Reason for Waste Declaration Inmate Mattress Cover 7 Total Torn/Ripped[Unusable Inmate Blanket 9 Total Torn/Ripped/Unusable Green/White Inmate 3 Total Damaged/Unusable Uniform Red/White Inmate Uniform 6 Total Damaged/Unusable 15. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 15) To declare certain items of County property in the Adult Detention Center as Surplus/Salvage and remove from Inventory. (MP) NO ACTION Page 13 of 24 16. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 16) To transfer a Toshiba 2T storage external hard drive serial #33DSWUMGSUI6 from the Sheriff's Office Inventory to Precinct #1. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet. 2 SECONDER: Kenneth Finster, Commissioner Pet. 4 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 14 of 24 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: TRANSFER ITEM TO PCT 1 COMMISSIONER HALL DATE: MARCH 23, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 23,2017 • Consider and take necessary action to remove a Toshiba 2T storage external hardrive serial # 33DSWUMGSU16 from the Sheriff's Office property to Commissioner Hall's inventory at Pct. 1. Sincerely, A/,/--11 Bobbie Vickery Calhoun County Sheriff 17. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 17) On matter of transferring certain items of County property from one County department to another County Department. (See List) NO ACTION Page 15 of 24 18. APPROVAL OF PAYROLL (AGENDA ITEM NO. 18) NO ACTION Page 16 of 24 19. CONSIDER AND TAKE ACTION (AGENDA ITEM NO. 19) On any necessary budget adjustments. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth Finster, Commissioner Pct. 4 SECONDER: Vern Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 17 of 24 R \b \ $ K§ )§ G M � k 9 $ B ■ � # 1\ k§ m « ; @ % � \ o§ M= - _/B ))2 �� �B f? « 00 °2 1\ k§ m « ; @ % � \ o§ M= - ))2 �� f? M °2 ZB 0c �| co ME§ 0 ME G m §) §B z§ � q) �kk2 §= 2zG 0 C)) ` 2\0 rB \ %«« 1 ■! ME ( f kk n§ 0 J fW a mk � m� 0 ° Q0 , z -� ok _B§ %®■ U, ; 4 \ -4 k �B§ ■ § P, k § d N 7 Z Ix O W O V v M; a: w: m Z 0: uw� Y : 0 X m z m 1 O D r e� I NJ T � T i i C 0 a m Q m C O fA to m 0 000 �p O 000 N N N T O 000 T T� W N NN a O co iA T O coo Z � f9� 'iT 'gyp U0 N T t9t� O o O O v M; a: w: m Z 0: uw� Y : 0 X m z m 1 O D r e� I NJ T � T i i C 0 a m Q m C O 20. APPROVAL OF BILLS (AGENDA ITEM NO. 20) Memorial Medical Center — 3/23/17 $2,863,652.80, $26,914.63 & 3,090,253.23. TOTAL: $5,980,820.66 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct. 2 SECONDER: David Hall, Commissioner Pct. 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster County Bills—TOTAL: $645,468.99 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct, 2 SECONDER: Clyde Syma, Commissioner Pct. 3 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 18 of 24 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- March 23, 2017 PAYABLES AND PAYROLL 12/12/2016 Payroll by Checks $ 1,061.72 1/31/2017 Payroll Liabilities 96,403.32 2/3/2017 Weekly Payables 504,074.18 2/6/2017 McKesson Drugs 2,941.29 2/7/2017 TAMG Marking Solution canceled 3114/17 150.00 2/7/2017 Payroll 262,845.51 2/9/2017 Weekly Payables 176,935.01 2/10/2017 Patient Refunds 520.42 2/13/2017 McKesson Drugs 2,420.30 2/14/2017 Payroll Liabilities 96,595.70 2/15/2017 Weekly Payables 668,724.26 2116/2017 TCDRS 882,147.08 2/16/2017 TCDRS - Wire Transfer Return (882,147.08) 2/16/2017 Weekly Payables 121,241.66 2/17/2017 TCDRS 115,462.72 2/17/2017 Weekly Payables 45,084.00 2/21/2017 McKesson Drugs 3,793.48 2/22/2017 Credit Card Invoice 4,631.56 2/2312017 Payroll 247,377.80 2/23/2017 Payroll by Checks 3,279.30 2/2312017 Weekly Payables 185,446.69 2/24/2017 Credit Card Invoice 3,144.03 2/27/2017 Patient Refunds 520.00 2/27/2017 McKesson Drugs 3,840.31 2/28/2017 Weekly Payables 80,306.11 2/28/2017 Weekly Payables 23,750.00 Monthly Electronic Transfers for Payroll Expenses(not Incl above) 427.62 Monthly Electronic Transfers for Operating Expenses 7,708.27 Total Payables and Payroll $ 2,658,685.26 INTER -GOVERNMENT TRANSFERS 2/2/2017 Inter -Government Transfers for February 2017 204,967.54 Total Inter -Government Transfers $ 204,967.54 INTRA -ACCOUNT TRANSFERS Private Waiver to MMC MMc to Private Waiver Total Intra -Account Transfers SUBTOTAL MEMORIALMEDICAL CENTER DISBURSEMENTS $ 2,863,652.80= INDIGENT HEALTHCARE FUND EXPENSES $ '26,914.63 NURSING HOME UPL EXPENSES FOR February 2017 $ 3,090,253.23; IGT MPAP=NH Program For February 2017 $ MMC Construction $ GRAND TOTAL DISBURSEMENTS APPROVED 3/23/2017 $ 5,980,820.66' MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR---- March 23, 2017 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic (Ayo Adu MD) Community Pathology Associates Medicine Man Pharmacy Memorial Medical Center (in-patient $1 out-patient $26,648.02 1 ER $5,732.91) Port Lavaca Clinic Radiology Unlimited PA Regional Employee Assistance Richard Arroyo -Diaz MD Victoria Professional Medical SUBTOTAL Memorial Medical Center (indigent Healthcare Payroll and Expenses) Subtotal Less: Co -Pays collected in February 2016 337.95 101.56 521.72 32,380.93 318.00 230.43 633.17 47.85 105.40 34,677.01 4,166.67 38,843.68 (600.00) 111.329.051 Susan Riley From: Cristy Tuazon<cristina.tuazon@calhouncotx.org> Sent: Wednesday, March 22, 2017 9:43 AM To: clyde.syma@calhouncotx.org; david.hall@calhouncotx.org; vern.lyssy@calhouncotx.org; kenny.finster@pct4.org; april@pct4.org; mike pfeifer;'Susan Riley'; farleigh.sutton@calhouncotx.org; anna kabela Subject: Revised MMCenter Report before Commissioner's Court March 23, 2017 Attachments: MMC CC 032317.pdf Payroll by checks issued 12/12/2016 $1,061.72 was not reported to me until this morning. The hospital did not send payroll liabilities for this payroll period to the Treasurer's office to be called in I will give out the first 2 pages of the report on the day of Commissioner's Court. etld&""""�Y" �l�Lt &VW JzW4: rft 361553 4615 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- March 23 2017 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic (Ayo Adu MD) Community Pathology Associates Medicine Man Pharmacy Memorial Medical Center (In-patient $ / out-patient $26,648.021 ER $5,732.99) Port Lavaca Clinic Radiology Unlimited PA Regional Employee Assistance Richard Arroyo -Diaz MD Victoria Professional Medical SUBTOTAL Memorial Medical Center (indigent Healthcare Payroll and Expenses) Subtotal Less: Co -Pays collected in February 2016 337.95 101.56 521.72 32,380.93 318.00 230.43 633.17 47.85 105.40 34,677.01 4,166.67 38,843.68 (600.00) MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- March 23 2017 PAYABLES AND PAYROLL 12/12/2016 Payroll by Checks $ 1,061,72 1/31/2017 Payroll Liabilities 96,403.32 2/3/2017 Weekly Payables 504,074.18 2/6/2017 McKesson Drugs 2,941.29 2/7/2017 TAMG Marking Solution canceled 3/14/17 150.00 2/7/2017 Payroll 262,845.51 2/9/2017 Weekly Payables 176,935.01 2/10/2017 Patient Refunds 520,42 2/13/2017 McKesson Drugs 2,420.30 2/14/2017 Payroll Liabilities 96,595.70 2/15/2017 Weekly Payables 668,724.26 2/16/2017 TCDRS 882,147.08 2/16/2017 TCDRS - Wire Transfer Return (882,147.08) 2/16/2017 Weekly Payables 121,241.66 2/17/2017 TCDRS 115,462.72 2/17/2017 Weekly Payables 45,084.00 2/21/2017 McKesson Drugs 3,793.48 2/22/2017 Credit Card Invoice 4,631.56 2/23/2017 Payroll 247,377.80 2/2312017 Payroll by Checks 3,279.30 2/23/2017 Weekly Payables 185,446.69 2/24/2017 Credit Card Invoice 3,144.03 2/27/2017 Patient Refunds 520.00 2/27/2017 McKesson Drugs 3,840.31 2/26/2017 Weekly Payables 80,306.11 2/28/2017 Weekly Payables 23,750.00 Monthly Electronic Transfers for Payroll Expenses(not inu above) 427.62 Monthly Electronic Transfers for Operating Expenses 7,708.27 Total Payables and Payroll $ 2,658,685.26 INTER -GOVERNMENT TRANSFERS 2/2/2017 Inter -Government Transfers for February 2017 204,967.54 Total Inter -Government Transfers $ 204,967.64 INTRA -ACCOUNT TRANSFERS Private Waiver to MMC MMc to Private Waiver Total Intra -Account Transfers SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS S 2,863,652.60 INDIGENT,HEALTHCARE FUND EXPENSES' $ 26,914.83 NURSING fHOME UPGEXPENSES FOR February2017 ; $ 3,090,253.23 IGT MPAP NH Program For February 2017 -= $ MMC Construction -' $ I b U A N Q N �µ7yy1+ N a °� Noo 00 ~NU N N m0 in f� m0 MO V Gxl OU MOU Q zoo Z.o zo`n zo ZvWi U zm 0.l QU M � i i� v� Yi Vii is O Q iG o '7 ✓� � �S � ✓y � R o p q N Fa U R S Fl ti Fl N R N R "'� Ll U a H W �n W �n W IoM W �nQ W W � W arw atm aU a r a r atm a[� aU a6'�n O� U�N Yi h o N ON N N N N N N a rn � h N V w m co m ro m oo r m V y �O b Ni O Ni N o 0 o O O o O O Fl �o �o m m W w W rn rn of rn rn rn �o e O dO O O dO OQQ O z z N, p 0 0p O O O O O O 0 0 pp O O F H H >W p > U O O O O O O z C4 UW O WU (Ux� UW [U) [EUS wUj 0 O d > v55 3°O� 3U F 04 b a O O M M M m V O O O O O O O ti fr N M M h O b M M M M M M M N M U Vl vt �O b �D vl V1 vt vt h vl vl V1 °U U oU 0 0 0 0 0 0 U U U U U U a z O O OF w > O O O O O O Z z cal c7 cW7 a a d U U c7 w a a w a a O O U n o o v W W W W W W W W a a w a w a a a O O O O O O O O H q w w w w w w w w a a a a a a a a a a 0 0 0 :o U a O O O N N 9 N Q b u C7 F �" H F G F a '"�• v' N F '" .0 a FU U U�U OF U Uu Q)a U F mo Q�Z> NpCJ NM NM NaH' N �O No 0o F NN •� N pm �o o rOPC r� r� r'• rm ara��'� rr�'� wry r40 r rp r r Ow NO Np �.„'. �� �� PCOro �oo a m dd �� haw N [ Fi O Ol Ol O� l0 �O V1 V1 �O �O L4 O W a ✓ �fzyr pp.. o z r° dr H U<� O .7 0 0 Q 4 vi m dl� -d w p W 3 p awa' �� re x x �a trzi� �¢ '¢ °a °.pa a¢' �p ��3� c7�a m b a b b d 0.l m � � a ° xa xa '0, x xa xa x o Q Ow °w conpw °w w w 0 79 Q H 0 0 r r r r a r r r r r 0 0 \ H 0 d0 m p� p� m oo O m l� M N N M I+t P Q � rui O � OUW1 K� N M0 m0 u0 x0 M0 U vHi o,2, E" Uo O e� O H F F� Fw Uw Uw Uw H0 6� ioo W vm ,M.p �t� M�IM W oo m n AO N c^oa' No N ti ivo �i�U N ri m ri mU MU r'U mU NU MU 0 o O o 0 Cj ti Q z T Oi .• •- .'4 .`.v .a N N N h r r h ~ r Fl N O M M m M M M M M h n V1 VI M n W 0 0 03 WW Ww Ww Ww Ww o 0 ZoZ rzo W0z W0z WW W0 p � c�7 rx w c4 rx rz x W x Li xEi CQ rob m ¢ m P Q b ,n U N N vhi h vhi h h h n v� h vi v� N N n Vl V1 Vl V1 h Vl Vl Vl QO� a Y a OOi rn rn QU O� T Oi U QT Oi rn M m M M N M M M M M M m M N M 1+1 (7 V1 h h h h h V1 h h h V1 h h Vl � h ww w U :? 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HH rn a, v q ��o a H q O z O z O z O z O z O z O z O Z O z O z O z O z O z O z m rx o March 23, 2017 2017 APPROVAL LIST - 2017 BUDGET 37 COMMISSIONERS COURT MEETING OF 03/23/17 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPOR 36 $305,518.11 FICA P/R $ 46,348.34 MEDICARE P/R $ 10,839.82 FWH P/R $ 38,290.52 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 2,315.98 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,498.40 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM P/R $ 138,245.84 TEXAS ASSOCIATION OF PRETIAL SERVICES A/P $ 65.00 TMPA P/R $ 224.00 UNITED WAY OF CALHOUN COUNTY P/R $ 10.00 WILLIAM E. HEP TAMP, TRUSTEE P/R $ 348.91 ALEX HERNANDEZ Reimburse TRAVEL: Annual Jim Law Conference A/P $ 377.91 CLYDE SYMA Reimburse: Schoolfor Cnty Commisioners A/P $ 336.72 ARNOLD OIL COMPANY A/P $ 162.03 AT&T A/P $ 50.97 AT&T MOBILITY A/P $ 748.24 CABLE ONE A/P $ 1,736.30 CARDMEMBER SERVICE - SHERIFF/JAIL A/P $ 445.48 CARDMEMBER SERVICE - COUNTY A/P $ 16,280.54 CAVALLO ENERGY TEXAS LLC A/P $ 18,067.24 CENTERPOINT ENERGY A/P $ 2,497.88 CPL RETAIL ENERGY A/P $ 68.88 EMERGICON A/P $ 6,060.27 FRONTIER COMMUNICATIONS A/P $ 3,134.36 JACKSON ELECTRIC COOP, INC. A/P $ 401.71 LA WARD TELEPHONE EXC. INC. A/P $ 367.51 REPUBLIC SERVICES #847 A/P $ 2,620.16 TISD, INC A/P $ 719.91 TYLER TECHNOLOGIES A/P $ 10,427.53 VOYAGER A/P $ 10,195.80 WALLIS THOMAS D A/P $ 150.00 TOTAL VENDOR DISBURSEMENTS: $ 618,554.36 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 26,914.63 TOTAL TRANSFERS BETWEEN FUNDS: S 26,914.63 TOTAL AMOUNT FOR APPROVAL: $ 645,468.99 21. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 21) On single source, emergency and public welfare purchases and bills. NO ACTION Page 19 of 24 22. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 23) On lease agreement with Southern Software for Mobile Data Information System (MDIS) which will take the place of Cop Sync. Yearly renewal will be more cost effective than Cop Sync and authorize Sheriff to sign. (MP) RESULT: APPROVED [UNANIMOUS] MOVER: Clyde Syma, Commissioner Pct.. 3 SECONDER: David Hall, Commissioner Pct. I AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster LT Joe Garcia spoke on this matter Page 20 of 24 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: CONTRACT FOR SOUTHERN SOFTWARE MDIS DATE: MARCH 23, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 23, 2017 To accept and allow Sheriff to sign lease agreement with Southern Software for Mobile Data Information System (MDIS) which will take the place of Cop Sync. Yearly renewal will be more cost effective than Cop Sync. Since ly !/ Bobbie Vickery Calhoun County Sheriff SOI.ITHIERlY SOFTWARIE, INC, gn m91 9y"-ow"IAd *gM".TAY Contract (Terms and Conditions) This contract made and entered into this 8th day of March, 2017 by and between SOUTHERN SOFTWARE, a North Carolina Based Corporation with its principal place of business at 150 Perry Drive, Southern Pines, North Carolina 28387 and Calhoun County Sheriff's Office, 211 S. Ann St, Port Lavaca, TX 77979-4297. Listed below are the terms and conditions between Southern Software, Inc. and Calhoun County Sheriffs Office, 7x See Exhibit attached hereto and herein incorporated by reference for details of the products and their price, Software; Mobile Data Information System (MDIS) Other; ProlectMal7agementSupport Description Amount plus Total Software $ 16,800.00 Total Project Management 6r159.00 Total Support $ 4,050.00 TOTAL $ 27,009.00 SALES TAX AND SHIPPING NOT INCLUDED 1. The payment agreement is as follows: 30% OF SOFTWARE PLUS 100% MANAGEMENT FEE DUE UPON SIGNING OF CONTRACT = $ 11,199.00 60% OF SOFTWARE DUE UPON COMPLETION OF INSTALLATION AND TRAINING = $ 10,080.00 FINAL 10% OF SOFTWARE PLUS 100% SUPPORT DUE 30 DAYS AFTER COMPLETION OF INSTALLATION AND TRAINING = $ 5,730.00 Please make all checks payable to Southern Software, Inc, and mai/ to; Southern Software, Inc,, 150 Perry Dr., Southern Pines N.C. 28387 2. Southern Software warrants Mobile Data Information System (MDIS) free of defects in materials and workmanship for a period of one year commencing on the date of acceptance or the date the system is put into operation. Southern Software only warrants the products written by Southern Software. 3. The anniversary date for payment of the support fees will coincide with the date of completion of training. Support fees are billed and due at the beginning of the support period. Copies of Support Agreements are attached. Please review support agreements for information regarding support coverage. CALHOUN COUNTY SHERIFF'S OFFICE, TX Si atur Title Date Signature (COMPANY SEAL) ATTEST: President CONTACT INFORMATION: Calhoun County Sheriff's Office, TX 211 S, Ann St. Port Lavaca, TX 77979-4297 Primary Contact: Sheriff Bobbie Vickery Phone: (361) 553-4646 E -Mail: Bobbie.Vickery(o)calhouncotx.org 4 Title M SOUTHERN SOFTWARE, INC By: (1111 mlff� EO EXHIBIT A MDIS Interface for NCIC MDIS License (Concurrent Licenses; Assumes 23 Installed) 10 NOTE.• ASSUMESS USE OFC&HOUN COUNTY 911SMDIS SERVER SOF7WAREAND AVL (WITH USB CONNECTION). PERMISSION FROMAND CONNECTIVITY TO CALHOUN COUNTY 911 IS THE RESPONSIBILITY OF CALHOUN COUNTY SHERIFF'S OFFICE) Total Software: $21,000.00 Discount $4,200.00 Total Software After Discount: $16,800.00 Project Management Fee - including Installation, Training and Project Management Total Project Management: $6,159.00 YEARLY ••• MDIS Support 24/7 1 $2,550.00 YEAR MDIS Interface for NCIC Support 24/7 1 $1,500.00 YEAR Total Support: $4,050.00 TOTOL IWESTIT$27,009.00 NOTE. CONTRACT WILL BE VALID ONCE CALHOUN COUNTY 911, TX PURCHASES MDIS SERVER SOFTWARE AND AVL (WITH USB CONNECTION). SQL Server 2008 R2 and a backup system will be required. Wireless modems ("Air Cards") are required for each mobile unit (providers include Southern Linc, Sprint, Nextel, Verizon, Alltel, US Cellular, etc.). Wireless service plans are required for each wireless modem and are provided by Agency. ( $35-75/month/user typical) Cisco ASA 5505 Router may be required the State. (Approximate cost - $ 500 - to be. provided and configured by the Agency) A VPN Router in addition to the Cisco ASA 5505 Router is required to secure access to the mobile units if RMS is being run in addition to MDIS (NetMotion preferred). (All connections and fees to Agency LAN including hardware provided by Agency. 100MB Ethernet LAN Required.) Agency must configure all networking for mobile and CAD workstations to ping servers before installation begins. Use a static IP for private address. Secure High Speed Internet Access (VPN, Remote Desktop, etc) to servers for support provided by Agency. All connections and fees to State NCIC including hardware provided by Agency. TCP/IP Interface Required. Hardware Specifications are located at www.southernsoftware.com Proposal of software is valid for (60) days from date of proposal. Management fees include training, installation, and project management. SOUTHERN SOFTWARE'S ANNUAL SOFTWARE SUPPORT AGREEMENT MOBILE DATA INFORMATION SYSTEM (MDIS), MDIS INTERFACE FOR NCIC 24/7 Southern Software's MDIS Mobile Data Information System, MDIS Interface for NCIC. This Software Support Agreement covers 24 hours a day, seven days a week support. Problem Resolution Southern Software will provide customer software support for mission critical operation of MDIS Mobile Data Information System, MDIS Interface for NCIC, 24 hours a day, seven days a week. This period includes holidays and weekends. This Agreement does not constitute a warranty but provides for mission critical problem resolutions at any time and non -mission critical problem resolutions of repeatable errors during normal business hours, EST. Southern Software cannot warrant the product will operate free of problems in perpetuity. Southern Software does not warrant third party software applications used in programs provided to customers, i.e., Microsoft® Word. The purpose of this Agreement is to provide the necessary technical assistance to ensure a timely problem resolution and to minimize down time. This Agreement is not intended to provide around-the-clock assistance for problems not deemed to be operation critical. Mission critical is defined as "any problem that renders the entire system unstable or inoperable'. For problems covered under this Agreement, Southern Software will provide the following: • Telephone response within three hours of notification of the problem from 8:30 a.m. to 5:00 p.m., EST, Monday thru Friday. During this initial response, support personnel will determine the nature of the problem and severity. An attempt to resolve the problem will be made by giving instructions to the customer. Any problem deemed mission critical will take top priority over all other calls. • Telephone response within one hour of notification of the problem after 5:00 p.m., EST and during holidays that fall on a normal work day. During this initial response, support personnel will determine the nature of the problem and severity. An attempt to resolve the problem will be made by giving instructions to the customer. • If this is unsuccessful or the severity too great, then Southern Software will escalate to a Level 2 response. A Level 2 response involves a support technician connecting remotely to the customer's network using industry standard secure remote diagnostic methods to attempt to resolve the problem. • If the problem is unable to be detected or resolved with a Level 2 response then a technician will be scheduled for an on-site visit. There is no cost to the customer for the on site visit as long as the problem is with a Southern Software product or equipment covered by a Southern Software support contract and as long as the problem is not due to a virus or negligent actions/treatment The user understands support staff may provide a temporary fix. A permanent fix will be provided at a later date. Program Updates Southern Software will provide program updates to support customers as new updates, fixes and features are added. Updates will be made universally to all supported customers at one time. No El custom programming will be performed Third Party If, at any time, an update of a third party's software is required, Southern Software will not incur the cost of such upgrade. System Administrator The customer agrees to have a designated administrator (primary contact for support and update issues). It is highly desirable that the administrator be knowledgeable in networking and Windows® operating systems. Data Backup Statement The customer understands that it is the customer's responsibility to ensure data backups are being made daily and verified for accuracy. Virus Statement The customer agrees to have virus protection software loaded on each machine and agrees to update it weekly. (Southern Software recommends updating your virus protection software on each machine daily.) This support contract does not cover assistance in the recovery of damage caused by viruses. Southern Software will charge a fee for virus recovery assistance. Items not covered under this annual support agreement - • Installation and setup of new equipment. • Transferring tofdata. • Moving equipment from one site to another. • On-site installation/reinstallation of SouthernSoftware) products' or installation/reinstallation of third party software/products. • Virus damage/recovery repair work. • Recovery/repair work related to natural disasters such as lightning, floods, etc.. • Replacement of equipment that is out of warranty. • Data Conversions. • Onsite Training. • Interfaces with third party products. • Data loss due to drive crashes, machine failures, etc. • Installation, Training and Data Conversions due to Re -architecture of Software. Benefits The Software Support Agreement only covers software developed by Southern Software. F7 • Toll-free telephone support, seven days a week, 24 hours a day including holidays. • 24-hour fax availability • Software Updates • Remote System Support • Annual User's Conference • Free hardwareinetwork assessments for upgrades. • Free follow-up/new employee training at Southern Software's office. System Access/Customer Responsibility The customer agrees to provide a dedicated computer capable of remote access for support purposes. The computer designated for remote connectivity shall allow access to all computers on the network requiring support. This Annual Software Support Agreement provides coverage beginning thirty days after the "go live" date. Support coverage is free during the first thirty days beginning on the "go live" date. Mobile Data Information System (MDIS) Annual Support $ 2.550.00 (INCLUDED IN THIS CONTRACT) MDIS Interface for NCIC Annual Support $ 1,500.00 (INCLUDED IN THIS CONTRACT) Important- Support Renewal Clause A lapse in support renewal will require that all outstanding support balances be paid in full prior to reinstatement of support. Support fees are non-refundable. CALHOUN COUNTY SHERIFF'S OFFICE, TX Name of Department 0 CERTIFICATE OF INTERESTED PARTIES 1295 jo4 Nrt3 f4 fM. 4. 6 MW 6 4 0W@ Me WfRtaMGd fiN13M, 0FFRG90 3M Y mw 6 if ftwo five R5 fRm!?wd pwimm GM iRGATIOM OF FILL NO 4 FJNRf@ Bf �NSfR4§§ 4Rii4� iilil3� islRv, kRA 4(34 §icy,. S4.�t4 4t1@ 44Nr#4� P,*f 4id4 diN4i414S§ 6tdbdyv3 Pitz 64RNi§444 mutwori 6J dN31ft4$4. 2049.41640 �NifaerR �sff�r�,fN; tray: 4+N4 �4Y4rHtltl§ @ 4r§ I 334—€ At 1§f UP OR .§ 01,417'01204`/ Wing f0d, 6oYNivl3R E,£3moy ghoffi's Offrt e, T% ®Ni4 ia6ki39Yl04(i�§6; ivreuf9.s4134.fdsr#Nfs44ieR 4 atei 4r Ns84 ON ON 6d�.v43RRd4Rt�4 4Ras4}y s4 444 @get" to ffft* wf4mofg Ow "noiss4, and ivr s 4 t14g64fi)wn 64 am Sww"§,. good§, B3 0ow p'Ntwo to i34 iR9 wsd NRlR3t aw B®w"k 0-0117 q�4 tr4 ®f iN44r80 A is NA)s of omwes4e4 ftav G"Y, sw cNwy Foo* o1 bows q Owk appifs"Jo �efitrudRr itR§rtRsAh�r clwa ®Rty 3i tRor4 is b iia osteal Na�tdq, g 4J 6 AMr3t6vtrt Cswre�t,err£t4iiit3i,etikl6tReRs(4q'6if3m'gory;(9etLH�:b�*Y4,di§�tkistvt�i4fi€f�aua[l.��ft6t4, �?G)frnfNte' o'14#NFY6YIEAd e'Kj9RF d(RFt/1CIEiE;ftliq itN5V2€§ 4h1i4y fit-`i`!�{FY9`iki€�Y �l`RkiF': �i�fiE sFR3f>'V� �1 ILL Rworiv t6 �r�Fs tfi�tf@rs6 C3�tod(e'o¢`,ca by aBi�.',_'•riKP )l}�jr� l�-Uti���}.4 ._.�._�_.m,. mV ow _day 61 i.Lka— U&�ckjv-, �'tuvevo'469tAFeT ta�R�t�Ssteti��Y,q ontPr P'riritr:eY tib ofi FVed#:'kf 5tii3Xtvi�.:.sdK1EJ obYfi i its ai tr6Fs4t - rct§f�YEfg1Y9 643it Form pf"de8 by 7eie4 EUMM 4:d3Y3vTIPMMO vetseevli vx.ar,z r r CERTIFICATE OF INTERESTED PARTIES FORM 1295 left complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-176439 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Southern Software, Inc. Southern Pines, NC United States Date Filed: 03/08/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County Sheriff's Office, TX Date Acknowledged: 03/27/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 03-08-17 MIDIS Software Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑X 6 AFFIDAVIT 1 swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath \H n 977 Forms provided by Texas Ethics Commission www.eu 23. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 24) To accept annual allocation payment from LEOS account in the amount of $4,157.73 to be deposited in the Grant Fund account 3100401201. (MP) PASS Page 21 of 24 24. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 25) To place abandoned vehicle 2001 Chevrolet Tahoe VIN iGNEC13T5111219842 to the Sheriff's Office Fleet. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pet. 2 SECONDER: David Hall, Commissioner Pet. 1 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 22 of 24 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: ABANDONED VEHICLE TO SHERIFF'S OFFICE FLEET DATE: MARCH 23, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 23, 2017 • Consider and take necessary action to place abandoned vehicle 2001 Chevrolet Tahoe VIN 1gnec13t51r219842 to the Sheriff's Office Fleet. Sincerely, Bobbie Vickery Calhoun County Sheriff 25. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 26) To accept the 2016 Racial Profiling report as documented so that Sheriff Bobbie Vickery may upload it to the State to be in compliance with TCOLE requirements (MP) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pet. 1 SECONDER: Vern Lyssy, Commissioner Pct. 2 AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster Page 23 of 24 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: CALHOUN COUNTY SHERIFF'S OFFICE 2016 ASSEST FORFEITURE AUDIT DATE: MARCH 23, 2017 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 23, 2017 • Consider and take necessary action to accept the 2016 Racial Profiling report as documented so that Sheriff Bobbie Vickery may upload it to the State to be in compliance with TCOLE requirements. Sincerely, Bobbie Vickery Calhoun County Sheriff Racial ProfReport Agency Name: Reporting Date: TCOLE Agency Number: Chief Administrator: Agency Contact Information: Phone: Email: Mailing Address: Calhoun County Sheriff's Office 02/24/2017 57100 Johnny Krause 3615534646 N/A 211 South Ann St. Port Lavaca Texas 77979 This Agency claims partial racial profiling report exemption because: Our vehicles that conduct motor vehicle stops are equipped with video and audio equipment and we maintain videos for 90 days. Certification to This Report 2.132 (Tier 1), Partial Exemption Article 2.132(b) CCP Law Enforcement Policy on Racial Profiling Calhoun County Sheriff's Office has adopted a detailed written policy on racial profiling. Our policy: 1.) clearly defines acts constituting racial profiling; 2.) strictly prohibits peace officers employed by the Calhoun County Sheriff's Office from engaging in racial profiling; 3.) implements a process by which an individual may file a complaint with the Calhoun County Sheriff's Office if the individual believes that a peace officer employed by the Calhoun County Sheriff's Office has engaged in racial profiling with respect to the individual; 4.) provides public education relating to the agency's complaint process; 5.) requires appropriate corrective action to be taken against a peace officer employed by the Calhoun County Sheriff's Office who, after an investigation, is shown to have engaged in racial profiling in violation of the Calhoun County Sheriff's Office's policy adopted under this article; 6.) require collection of information relating to motor vehicle stops in which a citation is issued and to arrests made as a result of those stops, including information relating to: Calhoun County Sheriffs Office Motor Vehicle Racial Profiling Information Total stops: 3784 Number of motor vehicle stops Citation only: 3779 Arrest only: O Both: 5 Race or ethnicity African: 135 Asian: 59 Caucasian: 1688 Hispanic: 1876 Middle eastern: 17 Native american: 9 Was race known ethnicity known prior to stop? Yes: O No: 3784 Was a search conducted Yes: O No: 3784 Was search consented? Yes: O No: O Submitted electronically to the The Texas Commission on Law Enforcement a.) the race or ethnicity of the individual detained; b.) whether a search was conducted and, if so, whether the individual detained consented to the search; and c.) whether the peace officer knew the race or ethnicity of the individual detained before detaining that individual; and 7.) require the chief administrator of the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual report of the information collected under Subdivision(6) to: a.) the Commission on Law Enforcement; and h.) the governing body of each county or municipality served by the agency, if the agency is an agency of a county, municipality, or other political subdivision of the state. Executed by: Johnny Krause Chief Administrator Calhoun County Sheriff's Office Date: 02/24/2017 2/7/2017 RadalProfile New Racial Profiling Form Instructions I Step one Please verify the following mandatory information and add contact information for questions by the general public about your Agency's report. collapse/expand Agency ID 057100 Submited by Johnny Krause I PID: 277543 Form type You have choosen to report as TIER ONE - Partial exemption from racial profiling reporting. You are reporting that agency vehicles used to conduct motor vehicle stops are equipped with video and audio equipment, and those videos are maintained for 90 days, or in accordance with the Texas State Code of Criminal Procedures Article 2.135(a)(2), your agency has requested and not received funds to install the recording equipment. Step two Please select the reason you are filing as partial exempt L7 All cars regularly used for motor vehicle stops are equipped with video and audio equipment, and those videos are maintained for 90 days after the stop D In accordance with 2.135(a)(2), the agency has requested and not received funds to install the recording equipment. Step Three Please fill out all the below information W12017 RadalProfile I 1. Number of motor vehicle stops (Must eaual total number of stops) Total: a) Citation only b) Arrest only 2. Race or Ethnicity (Must eaual total number of stops) Total: 3. Race or Ethnicity known prior to stop? (Must equal total number of stops) Total: a) Yes jj 2!7/2017 Back Racial Profile b) No k 4. Search conducted? (Must eaual total number of stops) Total: a) Yes b) No 5. Was search consented? (Must equal searches conducted - Line 4a) Total: a) Yes b) No 164 Upload data source on racial profiling Choose File No file chosen 0 Electronic signture - I consent that the info provided is true and accurate. Back Submit racial profiling form 26. PUBLIC DISCUSSION OF COUNTY MATTERS (AGENDA ITEM NO. 22) COURT ADJOURNED: 10:30 AM Page 24 of 24