2017-06-22CALHOUN COUNTY COMMISSIONERS'COURT
T
REGULAR 2017 TERM § JUNE 22, 2017
BE IT REMEMBERED THAT ON JUNE 22, 2017, THERE WAS BEGUN AND HOLDEN A REGULAR
TERM OF COMMISSIONERS' COURT.
1. CALL TO ORDER
2. ROLL CALL
THE FOLLOWING MEMBERS WERE PRESENT:
Michael J. Pfeifer
David Hall
Vern Lyssy
Clyde Syma
Anna Goodman
Catherine Blevins
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
County Clerk
Deputy County Clerk
3. INVOCATION & PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3)
Invocation — Commissioner Hall
Pledge to US Flag & Texas Flag — Commissioner Lyssy
Page I of 32
4. AWARD BIDS (AGENDA ITEM NO. 4)
For Road Materials for the period beginning July 1, 2017 and ending
December 31, 2017.
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Peggy Hall spoke on this matter.
Page 2 of 32
Agenda Item for
Commissioners' Court — Thursday, June 22, 2017
Consider and take necessary action to award bids for Road Materials for the
period beginning July 1, 2017 and ending December 31, 2017.
Quick Recap of the Bids:
• Asphalt Patch #1801
No Bids Received
• PE 5 Aggregate
Only One Bid Received
Vulcan Materials Co. SW Division —All Precincts
• Item 247, Limestone -3/4 Inch to Dust
Only One Bid Received
Quality Hot Mix—All Precincts
• Item 249, Type A Limestone, Grade 3[1 % Inch]
Only One Bid Received
Quality Hot Mix—All Precincts
• Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
Only One Bid Received
Prihoda Gravel Co. —All Precincts
• Item 302, Type PE (Toping Rock), Grade 3, LRA (Limestone Rock Asphalt) *Material Source out of Uvalde*
Appearing to be Low Bid:
Vulcan Materials Co. SW Division — Precincts 1, 2, 3, 4-P
Martin Marietta Materials —Precinct 4-S
• Item 302, Type PE (Toping Rock), Grade 4, LRA (Limestone Rock Asphalt) *Material Source out of Uvalde*
Appearing to be Low Bid:
Vulcan Materials Co. SW Division —Precincts 1, 2, 3, 4-P, 4-S
• Item 330, Type D (Pre -Mix Limestone)
Appearing to be Low Bid.
Martin Marietta Materials —All Precincts
• Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
Only One Bid Received
Quality Hot Mix—All Precincts
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CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
MARTIN MARIETTA MATERIALS
5710 W HAUSMAN RD STE 121
SAN ANTONIO TX 78249
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 1- Fairgrounds Area - Stockpile or Jobsites
Asphalt Patch, #1901
Quantity
Quantity
Quantity
Quantity
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pall
PE 5 Aggregate
per Ton; Minimum Load
Item 247, Limestone-3/4Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt),. Material Source out of Uvalde'
"�ij
per Ton; Minimum Load L
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of Uvalde •
/��
per Ton; Minimum Load ��UI ` •
Item 330, Type D (Pre -Mix Limestone)
l��
I •' per Ton; Minimum Load 9"1 F `.
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Poclkag�e�andd fful/y u�n�lderrstan ds and has_ foliaged all
specifications and general conditions . G����l'�
Authorized Signature & Title:
Type Name & Titl of Aut orized Signature : �t�al /']
L/7V
Date of Bid: �( Notes:
Return this form #wltd your bid.
a�
PAGE 1 of 5
I
CALHUUN CUUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
MARTIN MARIETTA MATERIALS
5710 W HAUSMAN RD STE 121
SAN ANTONIO TX 78249
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors is not legible
Bid Item
Precinct 2 - Six Mile Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pall
PE5Aggregate
per Ton; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3111/2 Inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
perTon; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rack
Asphalt), * Material Source Out of Uvalde *
perTon; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *��
't
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
/q/�/77
�r' Z? perTon; Minimum Load L '
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
perTon; Minimum Load
The undersigned affirms that they are
partnership, or individualhos read the
Author
Type Na
Date of
Return
authorized to execute this bid and that this company, corporation, firm,
(.ALiiUUN CUUN I Y, I tXAs
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
MARTIN MARIETTA MATERIALS
5710 W HAUSMAN RD STE 121
SAN ANTONIO TX 78249
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 3 - Olivia Area -Stockpile orJobsites
Asphalt Patch, #1801
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pall
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
PE 5 Aggregate
per Ton; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
�D 1i 2 f T01�1
per Ton; Minimum Load 4
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
/ n
lX r� Vy per TTon; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
�pe Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire rniv;tation to Bid Package and A* understands and has followed al!
mecifications and aenerai conditions . I . /-
Authorized Signature & Title:
Type Name & Title of Authorizgd S nature: : Wlwj
Date of Bid: �I IV I d Notes:
Return this form with your bid.
� %
PAGE3of5
CALHUUN CUUN i YF I tXA5
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
MARTIN MARIETTA MATERIALS
5710 W HAUSMAN RD STE 121
SAN ANTONIO TX 78249
You are invited to submit a bid on the below Items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-P - Port O'Connor Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity
Quantity
Quantity
Quantity
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pall
= per each 5 Gallon Pail
PE 5 Aggregate
per Ton; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 11 1/2 inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock�j�
Asphalt), * Material Source Out of Uvalde'
't/ 0
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
90
`v O'
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
��
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and has followed aB
Author
Type Na
Date of
Return
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
MARTIN MARIETTA MATERIALS
5710 W HAUSMAN RD STE 121
SAN ANTONIO TX 78249
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, lune 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-S - Seadrift Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pall
PE5Aggregate
per Ton; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
perTon; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
perTon• Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *�i6er
jµ/
Ton; Minimum Load L
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
)I
V per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
Y� • perTon; Minimum Load 24
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
perTon; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and has followed all
Authorl
Type Na
Date of
Returni
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-223372
Date Filed:
06/13/2017
Date Acknowledged:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Martin Marietta
San Antonio , TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Calhoun County
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
July 2017 - Decemeber 2017
Road materials.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agentibf contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE I /� �U/,�//p���
Sworn t t����^o�III and subscribed before me, by the said Ll � t ' r Aj � , this the � day of
20�, to certify which, witness my hand and seal of office.
;ti�1"•°-Y JUDYA. SEIM
'Set,� W+� My Notary lD#126947054
Sign atlministering oath Printed rQA of officer administering oath'•.F;od;.•' Title It i t cath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1.0.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos, 1- 4 and 6 if there are interested parties.
Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-223372
Martin Marietta
San Antonio , TX United States
Date Filed:
06/13/2017
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Calhoun County
Date Acknowledged:
06/22/2017
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
July 2017 - Decemeber 2017
Road materials.
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
883
Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1.0.
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address:
7k T: IM_: ■: u;
owh'm"orlam' 4-1014
Remittance Address:
Telephone:
Fax:
obox 0 60
D" 7 7�;k77N
2'i 0 2091070
z1020g40��
Email: �U� a�U 160,
Signature of Authorized Representative: r��Gy2y°V`'U
Printed name of Authorized Rep: Lisa
ORDER —f CONTACT
�INFORMATION
(� P�
Order Contact Name & Title: �.15a Ar �""�. I � I i� db Ua�W
Order Contact Telephone: 2 10 � 0 � `f' 0 7
Order Contact Fax:
Order Contact Email:
21026940
Return this form with your bid.
o0) mQr-hh
I
CALHOUN COUNTY, TEXAS
Vendor's Name and Adddress:
PRIHODA GRAVEVL CO
1210 MEADOW CREEK DR
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, lune 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 1- Fairgrounds Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity
Quantity
Quantity
Quantity
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pail
PE 5 Aggregate
perTon; Minimum Load
Item 247, Limestone-3/4Inch to Dust
perTon; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 inch]
per To ; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
perTon; Minimum Load `h Ta1`iS'
Item 302, Type PE (Topping Rock), Grade 3, LRA (Umestone Rock
Asphalt), * Material Source out of Uvalde *
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of Uvalde *
perTon; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
perTon; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fulfv understands and has followed a1!
saecifrcations and amgW conditions . A , I K—)
Authorized Signature & Title:
Type Name & Title of Authorized Signature:._ LW-%-lQA u 2 I a n cM
Date of Bid: L I I 117 Notes:
Return this form wityour bid. PAGE 1 of S
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO RI®
odor's Name and Adddress:
PRIHODA GRAVEVL CO
1210 MEADOW CREEK DR
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors is not legible
Bid Item
Asphalt Patch, #1801
PE 5 Aggregate
Item 247, Limestone-3/41nch to Dust
Item 249, Type A Limestone, Grade 3 (11/2Inch]
2 - Six Mile Area - Stockpile or Jobsites
Quantity. =
per each 5 Gallon Pail
Quantity =
per each 5 Gallon Pail
Quantity
per each 5 Gallon Pail
Quantity. =
per each 5 Galion Pail
per Ton; Minimum Load
per Ton; Minimum Load
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6) 1 10 '/'I I 1
• per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Umestone Rock
sphalt),' Material Source Out of Uvalde
per Ton; Minimum Load
'.tem 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
sphalt), • Material Source Out of Uvalde
per Ton; Minimum Load
tem 330, Type D (Pre -Mix limestone)
em 334, Type D, Not Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum
Per Ton; Minimum Load
ie undersigned affirms that they are duly authorized to execute this bid and that this
rtnership, or individual has read the omit&.
ithor
)e Na
:e of
:urn 1
corporation, firm,
PAGE 2 of 5
CALHOUN COUNTY, TEXAS
Vendor's Name and Adddress:
PRIHODA GRAVEVL CO
1210 MEADOW CREEK DR
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, lune 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 3 - Olivia Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity
Quantity
Quantity
Quantity
= per each 5 Gallon Pall
= per each 5 Gallon Pall
= per each 5 Gallon Pail
= per each 5 Gallon Pail
PE 5 Aggregate
per Ton; Minimum Load
Item 247, Limestone -3/4 inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
aD,75
1 �,
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), • Material Source Out of Uvalde"
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Umestone Rock
Asphalt), • Material Source Out of Uvalde •
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and.that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and has followed aN
saecifications and General rnnditions
Authorized Signature & Title:
Type Name & Title ofut orized Signature: I- I N T t
Date of Bid: I 1 11 Notes:
Return this form with your bid.
PAGE 3 of 5
CALHOUN COUNTY, TEXAS
Vendor's Name and Adddress:
PRIHODA GRAVEVL CO
1210 MEADOW CREEK DR
EL CAMPO TM 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-P - Port O'Connor Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
PE 5 Aggregate
-perTon; Minimum Load
Item 247, Umestone-3/4 Inch to Dust
perTon; Minimum Load
Item 249, Type A Umestone, Grade 3 [11/2 Inch]
peri n; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
n I'
perTon; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Umestone Rock
Asphalt), * Material Source Out of Uvalde *
perTon; Minimum Load
Item 302, Type PE (Topping Rack), Grade 4, LRA (Umestone Rock
Asphalt), * Material Source Out of Uvalde •
perTon; Minimum Load
Item 330, Type D (Pre -Mix Umestone)
perTon; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire invitation to Bid Package and fu& understands and has followed al!
Authori
Type Na
Date of
Returns
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BI®
Vendor's Name and Adddress:
PRIHODA GRAVEVL CO
1210 MEADOW CREEK DR
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-S - Seadrift Area - Stockpile or Jobsites
Asphalt Patch,#1801
Quantity
Quantity
Quantity
Quantity
= per each 5Gallon Pall
= per each 5 Gallon Pail
= per each 5 Gallon Pail
= per each 5 Gallon Pail
PE5Aggregate
perTon; Minimum Load
Item 247, Limestone-3/41nch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 inch]
perTon; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min P16)
J g, 90
p
perTon; Minimum Load � 4 +0�j3
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
perTon; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
perTon; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
perTon; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
perTon; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and has followed all
Author
Type Na
Date of
Return
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1-4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-217079
prihoda gravel Co.
el Campo, TX United States
Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is
06/01/2017
being filed.
Calhoun County
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract
road materials bid
road materials
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear, ora m, under penalty of pe' that thella1/ove disclosure is true and correct.
,:gig• s=. TERESAMOELLER
My Notary ID # 130579159
'?;<o; ' Expires March
T
E 11, 2020
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
A ili k r t C,
2
Sworn to and subscribed before me, by the said o n l3 G' , this the
day of ()
20 17 to certify which, witness my hand and seal of offic .
a00 tLQ-Q-77l zv' 5 b Jz-
Q4a r, Iew;� -
Signature of officer administering oath Printed name of officer administering oath
Tide of officer administerfng oath
Forms provided by Texas Ethics Commission www.ethics.stateAx.us Version V1.0.883
Forms provided by Texas Ethics Commission www.etnlcs.state.tx.us �.-- —
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-217079
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
prihoda gravel co.
el campo, TX United States
Date Filed:
06/01/2017
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Calhoun County
Date Acknowledged:
06/22/2017
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract,
road materials bid
road materials
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑x
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.etnlcs.state.tx.us �.-- —
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address: P10 8` e 6(10w N Ef"k Do
Remittance Address: I I 0 M F a " C 24e e, k .D -K
Telephone: WN - 732 " -7,7
Fax: 919- 234 -S-12\4-
Email: S -124 -
Email:
Signature of Authorized Representative: 12�& � IY
Printed name of Authorized Rep: Ia=N b 1U. 1 o�
ORDER - CONTACT INFORMATION
Order Contact Name & Title: AofhoroTP2 1 v d A 6 w N e R
Order Contact Telephone: q7q -7 3a 77 f
Order Contact Fax: q rl Q- Q34 -'gfa T
Order Contact Email:
Return this form with your bid.
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
QUALITY HOT MIX
JEFF SNYDER
PO BOX 1244
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:'
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July'1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 1 - Fairgrounds Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity ` jy�, per each 5 Gallon Pall
Quantper each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
PE 5Aggregate
1, jerTon; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
peon; Minimum Load �i
Item 249, Type A Limestone, Grade 3 [11/2 Inch)
.L✓1(
_ per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI B)
IUG R4 per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source out of Uvalde *
f per Ton; Minimum Load
Item 302,Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source out of Uvalde *
iJ r ' per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
Q
(v .i> / % per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
0 `I . Q per Ton; Minimum Load's
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual ad t o ntir 1 vFt tion t Bi c a d I n erst nd a d allowed al
soecifications and general conditions.
Authorized Signature & Title:
Type Name & Title of Authorized Signature : S e S✓LY Geer
Date of Bid: 611 Sl (1 Notes- fACk Ck,4VAP c4hvuy
Return this form with your bid. PAGE 1 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
QUALITY HOT MIX
JEFF SNYDER
PO BOX 1244
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
J
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors is not legible
Bid Item
Precinct 2 - Six Mile Area - Stockpile or Jobsites
Asphalt Patch, #1801
'
Quantity per each 5 Gallon Pail
Quantity [J�=per each 5Gallon Pall
Quantity ' V = per each 5 Gallon Pail
Quantity = per each 5 Gallon Pail
PE 5Aggregate -
NU t per Ton; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
c1..,�-0 per Io D; Minimum Load 22 L/
fcH
Item 249, Type A Limestone, Grade 3 (11/2 Inch]
a'ti.a'0 per Ton; Minimum Load �Lns
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
m i); per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
'' ff pp
Asphalt), * Material Source Out of Uvalde *
AJ �D
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
Ui per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
/ V
% per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavements
q
per Ton; Minimum Load d
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package (7nd fufly understands and has followed all
sgeciffcatfons and general conditions .
Authorized Signature &Title• 1,
Authorized /I'\-- _ I
Type Name & Title of Authorized Signature: e tJt J n ' o > UW1
Date of Bid: �� 1 f 7 Notes: t /) ck 4 m P d d l u it4
Return this form with your bid. PAGE 2 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
QUALITY HOT MIX
JEFF SNYDER
PO BOX 1244
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember- Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 3 - Olivia Area -Stockpile orJobsites
Asphalt Patch, #1801
Quantity — per each 5 Gallon Pail
Quantity _ per each 5 Gallon Pail
Quantity
per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
tip
PE 5 Aggregate
NG b 1
per Ton; Minimum Load
Dust
`LSO Ton; Minimum Load
Item 247, Limestone -3/4 Inch to
o
per
Grade 3 Inch]
N
Ton; Minimum Load
Item 249, Type A Limestone, [11/2
•.4o
per
gds'
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
1 V UL
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
Asphalt), * Material Source Out of Uvalde *
/ aI
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
yy�
d
Asphalt), * Material Source Out of Uvalde *
/VO i
per Ton; Minimum Load
Item 330, Type D (Pre -Mix Limestone)
&U
per Ton; Minimum Load
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
.CIU
per Ton; Minimum Load"'LS
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire invitation to Bid Package and fully understands and has followed all
Authorized Signature & Title:
Type Name & Title of Authorized Signature :� Y IY
Date of Bid: C I ISI ( � Notes:
Return this form with your bid.
PAGE3of5
CALHOUN COUNTY, TEXAS
ROAD. MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
QUALITY HOT MIX
JEFF SNYDER
PO BOX 1244
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid item
Precinct 4-P - Port.O'Connor Area -Stockpile or lobsites
Asphalt Patch, #1801
- Quantity = per each 5 Gallon Pail
Quantityo j per each 5 Gallon Pail
1 /
Quantit= 1� per each 5 Gallon Pail "
Quantity = per each 5 Gallon Pail
A b d
PE 5 Aggregate
perTon; Minimum Load
Item 247, Limestone -3/4 Inch to Dust
ati. �0� per Ton; Minimum Load a
Item 249, Type A Limestone, Grade 3 [11/2 Inch)
per Ton; Minimum Load
I�
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
Nd 514) per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
�p� �,
Asphalt)," Material Source Out of Uvalde` -
�,I�
U per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
I
Asphalt),' Material Source Out of Uvalde'
,�
AJ / per Ton; Minimum Load
Type D Limestone)
iV 111 Ton; Minimum Load
Item 330, (Pre -Mix
per
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load s—�y
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individual has read the entire Invitation to Bid Package and fully understands and hos followed all
Authorized Signature & Title:
Type Name & Title of Authorized Signature: _._,Q r /`
Date of Bid: 6 1 I1rI (% Notes:
Return this form with your bid.
PAGE 4 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
QUALITY HOT MIX
JEFF SNYDER
PO BOX 1244
EL CAMPO TX 77437
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-S - Seadrift Area -Stockpile orJobsites
Asphalt Patch, #1801
Quantity ��� per each 5 Gallon Pail
Quantity =_I_,1FL_ per each 5 Gallon Pail
Quantity = tJJ per each 5 Galion Pail
Quantity = per each 5 Galion Pail .
PE 5Aggregate
N(l �i� per Ton; Minimum Load
Item 247, Umestone-3/4 Inch to Dust
y.9 o per Ton; Minimum Load it.✓I Y
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
�• per Ton; Minimum Load
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
N per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
n
Asphalt), * Material Source Out of Uvalde *
,d
��() h i�f per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
I�
Asphalt), * Material Source Out of Uvalde * -
r per Ton; Minimum Load
Limestone)
(
U Minimum Load
�C'd� l
Item 330, Type D (Pre -Mix
perTon;
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
q
D 5' per Ton; Minimum Load
The undersigned affirms that they are duly authorized to execute this bid and that this company, corporation, firm,
partnership, or individualhas read the entire Invitation to Bid Pa—c—kage and &Wundentands and has o! wed aII
saeciRcations and general condition
Authorized Signature & Title: Q
-P
Type Name & Title of A4tho ized Signature: '\\ �'
Date of Bid: G 1 I � 0 Notes:
Return this form with your bid.
5of5
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES
1295
FORM
10f1
Complete Nos. 1.4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-220903
Quality Hot Mix, Inc.
EI Campo, TX United States
Date Filed:
2
Name of governmental entity or state agency that is a party to the contract for which the form is
06/08/2017
being filed.
Calhoun County
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Road Materials Bid
Road Materials
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I intermediary
Snyder, Jeffrey
EI Campo, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
VICKIE L ARNETT
Notary Public, State of Texas
My Commission Expires
October 4, 2018 t
%•'ro'�-�' Signaturevh au 1 rived ag nt of
contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said Si il'..[—..��v f��( , this the
g day of `•t ,
20, to certify which, witness my hand and seal of office. It
ale ►�
Aceadistering
�n�a erL
Signature oath Printed name of officer administering oath
Title of officer administetling oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES FORM 1295
101`1
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-220903
Quality Hot Mix, Inc.
EI Campo, TX United States
Date Filed:
2
Name of governmental entity or state agency that is a party to the contract for which the form is
06/08/2017
being filed.
Calhoun County
Date Acknowledged:
06/22/2017
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Road Materials Bid
Road Materials
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
Snyder, Jeffrey
El Campo, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address: `Y) RG X, (a'fN
Remittance Address: C RAm e.
Telephone: '[-I ( L q 3 tiyoG
Fax: Su 3 Svc R
T„
1437
Email: `hI,V-h 7 t
Signature of Authorized Representative:
Printed name of Authorized Rep: 1 � 4 Spy GT
ORDER — CONTACT INFORMATION
order Contact Name & Title: '.1 `g 4G q
Order Contact Telephone: �79 �-7$ G 3 uQ
Order Contact Fax: 972 S u SO 8 A
order Contact Email: F%✓�X(io 'Itf
Return this form with your bid.
CALHUUN GUUN I Y, I tAAJ
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
VULCAN CONSTRUCTION MATERIALS LLC
PO BOX 791550
SAN ANTONIO TX 78279
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember- Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 1 - Fairgrounds Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity
= per each 5 Gallon Pail
NO Q�
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
PE 5 Aggregate
S 1
perTon; Minimum Load
p
Item 247, Limestone-3/41nch to Dust N� 'J�
perTon; Minimum Load
O
Item 249, Type A Limestone, Grade 3 [11/2 Inch] ]v0 U l
perTon; Minimum Load
NO gl p
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
perTon; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
*
�5
El
Load
Asphalt), * Material Source out of Uvalde
=per
Ton; Minimum
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
as ✓
wC T
Minimum Load
Asphalt), Material Source out of Uvalde
perTon;
C $D
J—
Minimum Load D
Item 330, Type D (Pre -Mix Limestone)
perTon;
N 4 �3t 1j
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
perTon; Minimum Load
The undersigned affirms that they are duly
partnership, or individualhas read the enti
speciflcgtfons and general condition .
Authorized Signature & Title:
Type Name & Title of Authorized Signature
t :VJLf33' \tie
Date of Bid: ' -ko - 1, � Notes:
Return this form with your bid.
execute ON bid and,that this company, corporation, firm,
r
PAGE 1 of 5
CALHOUN COUNTY, TEXAS
ROAD MATERIALS - INVITATION TO RID
vendor's Name and Adddress:
VULCAN CONSTRUCTION MATERIALS LLC
PO BOX 791550
SAN ANTONIO TX 78279
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors is not legible
Bid Item
Precinct 2 - Six Mile Area - Stockpile or Jobsites
Asphalt Patch, #1801n ` O f2 i
V 1J
Quantity
per each 5 Gallon Pall
Quantity
= per each 5 Gallon Pall
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pall
t4vsc Load S
PE 5 Aggregate
per Ton; Minimum
Item 247, Limestone -3/4 Inch to Dust
—per
Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 111/2 inch] 1\)k
per Ton; Minimum Load
N0 ?2A Z)
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
—I $o
J
$77:162F
J
\ L
G \flnS
Asphalt), * Material Source Out of Uvalde *
`
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
Asphalt), *Material Source Out of Uvalde
per Ton; Minimum Load
SS
I" _
OnS
Item 330, Type D (Pre -Mix Limestone)
per Ton; Minimum Load
NO
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authonz t to execute
partnership, or individual has read the entire h vit ton to Bid Pac
specifications and aeneraJ conditions .
Authorized Signature & Title: 4
Type Name & Title of Authorized Signature:
Date of Bid: to « Notes:
Return this form with your bid.
and that this company, corporation, firm,
PAGE 2 of 5
LALHUUN LUUIV I Y, I tAAS
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
VULCAN CONSTRUCTION MATERIALS LLC
PO BOX 791550
SAN ANTONIO TX 78279
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 3 - Olivia Area - Stockpile or Jobsites
Asphalt Patch, #1801
Quantity
= per each 5 Gallon Pail
�J
Quantity
per each 5 Gallon Pall
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
u4
�a J
per Ton; Minimum Load \ ��
PE 5 Aggregate
o
Item 247, Limestone-3/4Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 inch) N D Zl
per Ton; Minimum Load
N O %"k
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Loat
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rock
pp
D
Asphalt), * Material Source Out of Uvalde *=per
Ton; Minimum Load
Item 302, Type PE (Topping Rack), Grade 4, LRA (Limestone Rock
*
C�, to
k 2
Oprl$
Asphalt), * Material Source Out of Uvalde
J
per Ton; Minimum Load
poo
Item 330, Type D (Pre -Mix Limestone)
0
per Ton; Minimum Load
SJ6 gt0
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized tqq'
partnership, or individual has read the entire Invitation do
specifications and general conditions.
Authorized Signature & Title:
Type NameTitle of Authorized Signature: L,J
Date of Bid:Ic — � ``_� Notes:
Return this form with your bid.
this Nid and that this company, corporation, firm,
PAGE 3 of 5
LALHUUN LUU/V I Y, I tAAJ
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
VULCAN CONSTRUCTION MATERIALS LLC
PO BOX 791550
SAN ANTONIO TX 78279
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-P - Port O'Connor Area - Stockpile or Jobsites
Asphalt Patch, #1801 n�
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pall
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
S�
�U
per Ton; Minimum Load
PE 5 Aggregate
Item 247, Limestone -3/4 Inch to Dust
per Ton; Minimum Load
Item 249, Type A Limestone, Grade 3 [11/2 Inch] (\iQ `J��
per Ton; Minimum Load
NO 8L'�
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rack), Grade 3, LRA (Limestone Rock��
Load
Asphalt), * Material Source Out of Uvalde *
pern; Minimum
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
q So
\l
Asphalt), * Material Source Out of Uvalde
per Ton; Minimum Load
Minimum Load T{YLt
Item 330, Type D (Pre -Mix Limestone)
perTon;
N o Pjc ll
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to
partnership, or individualhas rend the entire Invitation to
ono-Ircations and general conditions .
Authorized Signature & Title:
Type Name & Title of Authorized Signature:
Date of Bid: �O-('-k Notes:
Return this form with your bid.
this bid q4 that this company, corporation, firm,
PAGE 4 of 5
LALHUUN LUUN I Y, I tAA.5
ROAD MATERIALS - INVITATION TO BID
Vendor's Name and Adddress:
VULCAN CONSTRUCTION MATERIALS LLC
PO BOX 791550
SAN ANTONIO TX 78279
You are invited to submit a bid on the below items to:
Michael Pfeifer, County Judge, Calhoun County Courthouse
211 S. Ann St, 3rd Floor, Room 301,Port Lavaca, TX 77979
Bid Period: July 1, 2017 thru December 31, 2017
Bids Due: 10:00 AM, Thursday, June 15, 2017
READ AND FOLLOW SPECIFICATIONS AND GENERAL CONDITIONS
Remember - Bid Price Must Include Freight
PLEASE TYPE - IF HANDWRITTEN, MUST BE IN INK AND LEGIBLE - Not responsible for errors if not legible
Bid Item
Precinct 4-S - Seadrift Area - Stockpile or Jobsites
Asphalt Patch, #1801
Na 4j1�
Quantity
= per each 5 Gallon Pall
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
Quantity
= per each 5 Gallon Pail
PE 5Aggregate
��$C
per Ton; Minimum Load
Item 247, Limestone-3/4Inch to Dust to
per Ton; Minimum Load
1Vo dip
Item 249, Type A Limestone, Grade 3 [11/2 Inch]
per Ton; Minimum Load
N � ejt Sj
Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6)
per Ton; Minimum Load
Item 302, Type PE (Topping Rock), Grade 3, LRA (Limestone Rocklq'�5
*
J `1
Load
Asphalt), * Material Source out of Uvalde
per Ton; Minimum
Item 302, Type PE (Topping Rock), Grade 4, LRA (Limestone Rock
* *
q �p
\ _
Ton; Minimum Load
Asphalt), Material Source Out of Uvalde
per
�S(
41
Load
Item 330, Type D (Pre -Mix Limestone)
\�D—
per Ton; Minimum
NG 810
Item 334, Type D, Hot Mix Cold Laid Asphalt Concrete Pavement
per Ton; Minimum Load
The undersigned affirms that they are duly authorized to
partnership, or individualhas read the entire lnvitotionV
Authorized Signature & Title:
Type Name & Title of Authorized Signature: \ /J L LM -
Date of Bid: ('_�'�"�—� Notes:
Return this form with your bid.
this bid apd that this company, corporation, firm,
PAGE 5 of 5
Forms provided by Texas Ethics Commission www.ethics.state.tx.us version Vi.u.00a
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1-4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-211684
Vulcan Construction Materials LLC
San Antonio, TX United States
Date Filed:
05/22/2017
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Calhoun County
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
the contract, and provide a
Road Materials
supply aggregate materials
Nature of interest
4
Name of Interested Party
City, State, Count ry (place of business)
(check applicable)
Controlling
I Intermediary
Vulcan Materials Company
Birmingham, AL United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm,ZT
ve disclosure is true and correct.
Y ALMA D,.MARTINEz
OFMKIIOTARYPOBI.IC
°1 ' COMMISSION EXPIRES
°i 03--17-2099
Signature of authoriz d agent o contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said OJ�Q? 1J�i�.i)t,� this the day of
20\V1, to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us version Vi.u.00a
Forms provided by Texas Ethics Commission www.etnlcs.state.tx.us�-
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loft
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-211684
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Vulcan Construction Materials LLC
San Antonio, TX United States
Date Filed:
05/22/2017
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed,
Calhoun County
Date Acknowledged:
06/22/2017
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Road Materials
supply aggregate materials
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
Vulcan Materials Company
Birmingham, AL United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct,
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
aoo
Forms provided by Texas Ethics Commission www.etnlcs.state.tx.us�-
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor NameN ACWl\
Address: � •`%
Remittance Address:
'o f;\ 1-1 . T x vu7
ck 0,x1 1� - `l
Telephone:
Fax:
Email:
Signature of Authorized Representative:
iAs
Printed name of Authorized Rep:
ORDER — CONTACT INFORMATION
Order Contact Name & Title:G�kj\
Order Contact Telephone:
Order Contact Fax:
Order Contact Email:
Return this form with your bid.
60
5. AWARD BIDS (AGENDA ITEM NO. 5)
For Asphalts, Oils and Emulsions for the period beginning July 1, 2017 and
ending December 31, 2017.
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pct 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Peggy Hall spoke on this matter.
Page 3 of 32
Agenda Item for
Commissioners' Court — Thursday, June 22, 2017
Consider and take necessary action to award bids for Asphalts, Oils and Emulsions
for the period beginning July 1, 2017 and ending December 31, 2017.
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Forms provided by Texas Ethics Commission www.ethics.state.tx.us versiuu vl.u.0e0
CERTIFICATE OF INTERESTED PARTIES 1295
FORM
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-218797
Martin Asphalt Company
HOUSTON, TX United States
Date Filed:
2
Name of governmental entity or state agency that is a party to the contract for which the form is
06/05/2017
being filed.
Calhoun County
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Asphalts, oils and Emulsions
July1, 2017 thru December 31, 2017
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling I
Intermediary
MARTIN ASPHALT COMPANY
Houston, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
VICTORIA ELIZABETH ESPINO ,y
_
pVe�
;OM1'Ry
, Notary Public, State ofTexas - (--1
'Comm. Expires 03-744 -2020 N
,,;GV,+r�
, y Signature of authorized agent of contracting business entity
Notary ID/30580370
AFFIX NOTARY STAMP / SEAL ABOVE
j
Sworn to and subscribed before me, by the said Ih t(C- Nt'11.1.'M-4) this the S r day of 10,yr ,
20 VI , to certify which, witness my hand and seal of office.
b&w�=v ""VIC)[
istering
ignature of s r administering oath Printed name of fi icer administering oath Title of officer admini
Forms provided by Texas Ethics Commission www.ethics.state.tx.us versiuu vl.u.0e0
Forms provided by Texas Ethics Commission www.etnics.state.ix.us �_������ ��•� ���
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-218797
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Martin Asphalt Company
HOUSTON, TX United States
Date Filed:
2
Name of governmental entity or state agency that is a party to the contract for which the form is
06/05/2017
being filed,
Calhoun County
Date Acknowledged:
06/22/2017
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Asphalts, oils and Emulsions
July1, 2017 thru December 31, 2017
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling I
Intermediary
MARTIN ASPHALT COMPANY
Houston, TX United States
X
5
Check only if there is No Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct,
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of ,
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
.ia n o00
Forms provided by Texas Ethics Commission www.etnics.state.ix.us �_������ ��•� ���
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name:
Address:
go . 54v 1 4 I XK '770 S'L,
Remittance Address:
Telephone: —1133.' �'S o tS.AV-
Fax: 212-1!`o 1, q
/Zs'.o
Email: MA40 jf2 10V11WW �A, e.2A
signature of Authorized Representative:
Printed name of Authorized Rep: „1gLW- A"21Jy.3
ORDER — CONTACT INFORMATION
Order Contact Name & Title: '-Ta c IL Aing,*,Q
Order Contact Telephone: '9/ J., 3.50 C 91#
Order Contact Fax: —11J,- -31'b- 20 Yi
Order Contact Email: '10 /h lW,
Return this form with your bid.
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Forms provided by Texas Ethics Commission www.ethlcs.state.tx.us version V
CERTIFICATE OF INTERESTED PARTIES 1295
FORM
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-218468
Cleveland Asphalt Products
Shepherd, TX United States
Date Filed:
2
Name of governmental entity or state agency that is a party to the contract for which the form is
06/05/2017
being filed.
Calhoun County
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
6.15.2017
Asphalt, Oils, and Emulsions
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
-
5
Check only if there is NO Interested Party. 0
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
�s�' 'r, MICHELLE GRIFFIN
=* �= My Notary ID # 129327076 y ��
Expires March 21, 2021
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said CLAYTON MORE , this the 5th day of June ,
20_1-Z_, to certify which, witness my hand and seal of office.
(,��i[1��MICHELLE GRIFFIN ACCOUNTING GRIFFIN ACCOUNTING
ignatu a of officer admini oath Printed name of officer administering oath Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethlcs.state.tx.us version V
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-218468
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Cleveland Asphalt Products
Shepherd, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
Date Filed:
06/05/2017
being filed.
Calhoun County
Date Acknowledged:
06/22/2017
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
6.15.2017
Asphalt, Oils, and Emulsions
Nature of interest
4 Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of
20 , to Gerrity which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
_ _._._ ... .._ Version V1..0.883
Forms provided by Texas Ethics t:ommission www.eu
VENDOR INFORMATION
Please Type.
If handwritten, must be in ink and legible
Vendor Name: CLEVELAND ASPHALT PRODUCTS, INC
Address: P.O.BOX 1449,
SHEPHERD, TEXAS 77371
PAYMENTS ONLY:
Remittance Address: T)F.PARTMRNT NTIMRPR 916- P_n BOY Gh59 Armatnn TPYA.Q 77210-4652
OTHER CORRESPONDENCE: P.O.BOx 1449, Shepherd, texas 77371
Telephone: SQQ 224-0lgg
Fax:
936-628-6602
Email: ccmcapco@msn.com
Signature of Authorized Representative:^
Printed name of Authorized Rep:
Clayton Moore, Sales rep
ORDER — CONTACT INFORMATION
Order Contact Name & Title: FREIDA D. ORTIZ, OFFICE MANAGER
MICHELLE GRIFFIN, ACCOUNTING
Order Contact Telephone: 800-334-0177
Order Contact Fax:
936-628-6602
Order Contact Email: capcoasphalt @man com
Return this form with your bid.
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Remittance Address:
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Fax: e32A - e r3 3S -F
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ORDER - CONTACT INFORMATION
Order Contact Name & Title:
Order Contact Telephone: �3 311 -V3
Order Contact Fax: X" o`L - 5?'3 3&� I
Order Contact Email:
Return this form with your bid.
6. HEAR REPORT (AGENDA ITEM NO. 6)
From Ron Langford, Veteran Services Officer.
Page 4 of 32
Susan Rile
From:
Ron Langford <ron.langford@calhouncotx.org>
Sent:
Monday, June 05, 2017 1:15 PM
To:
'Susan Riley'
Subject:
Veterans Report to Judge/Commissioners
Hi Susan,
Is it possible to get on the CC agenda for 22 June, 2017. 1 would like to give a short report on Veterans in Calhoun County.
Thanks,
Ron Langford
Veteran Services Officer (VSO)
Calhoun County
201 W. Austin St.
Port Lavaca, TX 77979-4217
Ph # 361-553-4685
Fax #361-553-4694
Email: Ron.Langford@calhouncotx.org
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7. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 7)
On Options for Antenna repair or replacement at the primary tower site on
Airline Road. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: David Hall, Commissioner Pct 1
SECONDER: Clyde Syma, Commissioner Pct 3
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
2nd bid for replacement.
Page 5 of 32
Mike Pfeifer
From: Johnny P Jank <gccs@tisd.net>
Sent: Wednesday, June 14, 2017 12:06 PM
To: David.Hall@calhouncotx.org;'Mike Pfeifer'
Subject: Antenna Repair/ Replace
Attachments: Calhoun Co - Antenna Repair 201706.xis; Calhoun Co - Antenna Replace 201706.xls
Sirs,
Attached please find the long awaited information on antenna repair or replacement at the primary
tower site on Airline Road. The first quote is for the repair of the existing antennas, to realign them
with the dipoles facing away from the tower as opposed to the current "tower facing" arrangement
currently. This should increase the range in the direction that the dipoles are facing. This would
however decrease the range in the opposite direction.
The second quote is for the replacement of the two antennas. As you will note the labor is the same
whether we repair or replace the antennas. As best as I can tell these antennas have been in place
since 2001, which means there have been In the salt air environment of the coast for 15+ years. Now I
would not recommend going around and replacing every 15 year old antenna, just because its 15
years old (we have plenty antennas that are older and still working fine). But if we are going to spend
labor dollars to climb the tower I certainly think the additional $2250.00 dollars is money well spent.
Also please note the yellow highlight on the quote. This is for mounting hardware which may or may
not need to be replaced. The galvanizing of the hardwarel5 years ago is different than today's
processes and the tower crew may find this is unneeded or they may err on the side of caution an go
ahead and replace the hardware since they have it. Also on both quotes we have included a second
day at the tower for fine tuning the combiner and multicoupler. This should not be necessary. Both
the manufacturer of the antennas and the combiner agreed this probably will not be necessary but it
could be, so I included it to give you the worse -case scenario.
The antennas and hardware is available to ship within 2 days plus motor freight ship time. The tower
contractor mentioned they should be able to get this job done in a two week window. So once we
decide to do the job we should be able to get it complete within a couple of weeks. The tower
contractor is the second of two I was given by Crown Castle Towers as being approved and qualified
to climb a CC tower. Please review this information and I would like to go over some of this
information with you before you decide what you want to proceed with.
pd"�,P
Golden Crescent Communications Services
PO Box 3246
Victoria, Texas 77903
(361) 578 —4091
gccs@tisd.net
G0., R ScF�'T
COMMUNICATIONS SERVICES
PROPOSALFOR:
CALHOUN COUNTY
Attn: David Hall
Port Lavaca, Texas 77979
361-552-9242
Change -Out Equipment
103 John Stockbauer Drive
P O Box 3246
Victoria, Texas 77901177903
Phn: (361) 578-4091
Fax: (361) 572-8510
E-mail: gccs@tisd.net
ITEM I{OUPNrI MODEL NUMBER I DESCRIPTION I UNIT PRICE LINE TOTAL
to tower site, 3 man crew to climb
and inspect antennas. Upon favable
tion, access (2) DB224 antennas, rotate
) dipoles of each antenna from the
tower postion 180 degrees to the facing
from tower position. Complete tower
and await radio technician testing,
I to shop. (Three man crew, one day
1 TECHNICAL SERVICE Labor to assist tower crew in preparation for $ 931,3ul $ ysl.su
tower climb. Upon completion of tower work
test antenna for operation to industry
soecigcations. Mileage and Fleld service)
:k multicoupier and combiner for tuning to
Erect antennas after tower work is
DATE: 13th June 2017
TERMS: NET 30 DAYS
QUOTATION: Good for 90 Days
103 John Stockbauer Drive
t7i Lr
P O Box 3246
y
0 0'
D`
l.. ICL
�
Victoria, Texas 77901901 / 77903
578-4091
1
Phn: (361)
rax: (361) 672-8e10
COMMUNICATIONS SERVICES
E-mail: gccs@lisd.net
PROPOSALFOR:
CALHOUN COUNTY
Attn: David Hall
Port Lavaca, Texas 77979
361-552-9242
Change -Out Equipment
ITEMY'
NO
DDNYT
Itt
MODEL NUMBER
DESCRIPTION
DNR PRICE ANE TOTAL
A�
1
TOWER WORK
Travel to tower site, 3 man crew to climb
$
2,815.00
$ 2,815.00
tower and inspect antennas. Upon favable
inspection, access (2) DB224 antennas, rotate
the (4) dipoles of each antenna from the
facing tower postion 180 degrees to the facing
away from tower position. Complete tower
acces and await radio technician testing,
return to shop. (Three man crew, one day
labor)
EF
1
TECHNICAL SERVICE
Labor to assist tower crew in preparation for
$
931.30$
931.30
tower climb. Upon completion of tower work
test antenna for operation to industry
specifications. Mileage and held service)
': I
TECHNICAL SERVICE
Check multicoupler and combiner for tuning to
$
931.30
$ 931.30
C
realigned antennas after tower work is
2
>
DB -224-A
complete. (Day 2)
ANTENNA, 6-9dB gain Dipole
$
792.00
:.
$ 1,584.00
D
with DB365-OS Mounting kit
E
+. `2
DB 5001:7 ''
Side mount standoff, 20"
$
375.00
$ 350.00
2
DB -365 -OS :
Mounting Kit for Stand-off to tower
$
55.00
$ 110.00
F
G
I'1
FREIGHT
Inbound motorfmight
$
205.00
$ 205.00
lei
I
TOTAL
6,926.60
1�$
DATE:
13th June 2017
$ 5,330.30:
TERMS:
NET 30 DAYS
QUOTATION:
Good for 90 Days
8. PUBLIC HEARING (AGENDA ITEM NO. 8)
On Petition to Vacate Lot 41 of Seaport Lakes Subdivision, Calhoun County,
Texas. (KF)
Closed 10:16 am
Page 6 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda for June 22, 2017.
Public Hearing for Petition to Vacate Lot 41, Seaport Lakes Subdivision, Calhoun
County Texas.
Sincerely,
Kenneth W. Finster
KWF/at
P.O. Box 177 —Seadrift, Texas 77983 —email: kfinster@calbouncotx.org— (361) 785-3141 —Fax (361) 785-5602
PETITION TO VACATE
Lot 41 of Seaport Lakes Subdivision, Calhoun County, Texas
STATE OF TEXAS
COUNTY OF CALHOUN
KNOW ALL MEN BY THESE PRESENTS:
That the undersigned, being the designated agent of the owner of the property described as
Lot 41 of Seaport Lakes Subdivision as recorded in Volume Z, Page 649, of the Plat Records
of Calhoun County, Texas, do hereby petition the Calhoun County Commissioners Court to
vacate said Lot 41 of Seaport Lakes Subdivision in accordance with Sections 206 and 207 of
the Subdivision Regulations and Recreational Vehicle Park Regulations Adopted. by Calhoun
County Commissioners Court on November 29, 2004 and Amended on December 13, 2007.
Property owner: Mac Davis
Located on Gibb Blvd.
The property is proposed to be replatted in accordance with a plat submitted to the Calhoun
County Commissioners Court.
The petition will be considered by the Calhoun County Commissioners Court on June 8, 2017
at 10:00 a.m.
Designated Agent:
s
enry Danysh, R.P.L.S. 5088
G & W�. ngineers, Inc.
TBPLS Firm No. 10022100
205 W. Live Oak
Port Lavaca, TX 77979
(361) 552-4509
PETITION TO VACATE
Lot 41 of Seaport Lakes Subdivision, Calhoun County, Texas
STATE OF TEXAS
COUNTY OFCALHOUN
KNOW ALL MEN BY THESE PRESENTS:
That the undersigned, being the designated agent of the owner of the property described as
Lot 41 of Seaport Lakes Subdivision as recorded in Volume Z, Page 649, of the Plat Records
of Calhoun County, Texas, do hereby petition the Calhoun County Commissioners Court to
vacate said Lot 41 of Seaport Lakes Subdivision in accordance with Sections 206 and 207 of
the Subdivision Regulations and Recreational Vehicle Park Regulations Adopted by Calhoun
County Commissioners Court on November 29, 2004 and Amended on December 13, 2007.
Property owner: Mac Davis
Located on Gibb Blvd.
The property is proposed to be replatted in accordance with a plat submitted to the Calhoun
County Commissioners Court.
The petition will be considered by the Calhoun County Commissioners Court on June 8, 2017
at 10:00 a.m.
Designated Agent::
Henry . Danysh, R.P.L.S. 5088
G & WEngineers, Inc.
TBPLS Firm No. 10022100
205 W. Live Oak
Port Lavaca, TX 77979
(361)552-4509
9. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 9)
On Request to Vacate Lot 41 of Seaport Lakes Subdivision, Calhoun County,
Texas. (KF)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Michael Pfeifer, County Judge
SECONDER:
David Hall, Commissioner Pct 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 7 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda for June 22, 2017.
• Discuss and take necessaty action to Vacate Lot 41, Seaport Lakes Subdivision,
Calhoun County Texas.
Sincerely,
w
Kenneth W. Finster
KWF/at
P.O. Box 177 — Seadrift, Texas 77983 — email: kfinster@calhouncotx.org — (361) 785-3141 — Fax (361) 785-5602
10. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO, 10)
On Preliminary Replat of Lot 41 of Seaport Lakes Subdivision, Phase 1. (KF)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: Clyde Syma, Commissioner Pet 3
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 8 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda fortune 22, 2017.
Discuss and take necessary action to approve the Preliminary Replat of Lot 41,
Seaport Lakes, Phase 1.
Sincerely,
Kenneth W. Finster
KWF/at
P.O. Box 177— Seadrift, Texas 77983 —email: kfinster@calhouncotx.org — (361) 785-3141 —Fax (361) 785-5602
11. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 11)
On Final Replat of Lot 41 of Seaport Lakes Subdivision, Phase 1. (KF)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 9 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda fortune 22, 2017.
• Discuss and take necessary action to approve the Final Replat of Lot 41, Seaport
Lakes, Phase 1.
Sincerely,
Kenneth W. Finster
KWF/at
P.O. Box 177— Seadrift, Texas 77983 —email: kfinster@cathouncotx.org — (361) 785-3141 —Fax (361) 785-5602
12. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 12)
On Preliminary Subdivision of Lots 14 & 15 of the Linda Welch Hawes
Addition to the Port O'Connor Townsite, Calhoun County, Texas. (KF)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 10 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda fortune 22, 2017.
• Discuss and take necessary action to approve the Preliminary Subdivision Lots 14
& 15 of the Linda Welch Hawes Addition to the Port O'Connor Townsite, Calhoun
County, Texas.
Sincerely,
w
Kenneth W. Finster
KWF/at
P.O. Box 177 — Seadrift, Texas 77983 — email: kfinster@calhouncotx.org — (361) 785-3141 — Fax (361) 785-5602
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13. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 13)
On Final Plat of Pecena Subdivision, Calhoun County, Texas. (VL)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 11 of 32
Vern Lyssy
Calhoun County Commissioner, Precinct #2
sirtc ov re
5812 FM 1090
Port Lavaca, TX 77979
June 16, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
(361) 552-9656
Fax (361) 553-6664
Please place the following item on the Commissioners' Court Agenda for June 22, 2017
Consider and take action to approve final plat of Pecena Subdivision, Calhoun
C unty
L—
Sincerely,
VL/lj
14. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 14)
On request to use funds from the District Attorney's Forfeiture Fund to pay a
Legal Intern (contractor) $500 per month for a period of 60 days beginning
the 23rd of May, 2017. (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 12 of 32
Susan Rile
From: Kathy Matsis <kathy.matsis@calhouncotx.org>
Sent: Tuesday, June 06, 2017 7:32 AM
To: Susan Riley
Subject: Agenda Item for Commissioner's Court
Susan,
Please add an item to approve using funds from the D.A's Forfeiture fund to pay a Legal Intern (contractor) $500 per month for a
period of 60 days beginning the 23rd day of May 2017.
Thanks Susan!
Kathy Matsis, Secretary
Calhoun County District Attorney's Office
(361)553-4422
15. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 15)
On Resolution regarding Request for Waiver of Local Match Fund
Participation Requirement of Federal Off -System Bridge Program Project for
Coloma Road over Draw. (DH)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 13 of 32
David E. Hall
Calhoun County Commissioner, Precinct #1
202 S. Ann
Port Lavaca, TX 77979
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer,
(361)552-9242
Fax (361)553-8734
Please place the following item on the Commissioners' Court Agenda for June 22nd, 2017.
• Consider and take action on accepting resolution for TxDOT's Federally funded off -
system bridge replacement program for Coloma Rd and allow Judge Pfifer and Commissioners
to sign resolution
David E.
DEHlapt
RESOLUTION
The State of Texas
County of Calhoun
WHEREAS, the federal off -system bridge program is administered by the Texas Department of
Transportation (the State) to replace or rehabilitate structurally deficient and functionally
obsolete (collectively referred to as deficient) bridges located on public roads and streets off the
designated state highway system; and
WHEREAS, Calhoun County, hereinafter referred to as the Local Government owns abridge
located at Draw on Coloma Rd, National Bridge Inventory (NBI) Structure Number
13-029-0-AA01-33-001; and
WHEREAS, a project to remedy the bridge is included in the currently approved program of
projects as authorized by Texas Transportation Commission Minute Order Number 114670.
Dated 08/25/2016, Control -Section -Job (CSJ) Number 0913-19-035; and
WHEREAS, the usual fund participation ratio for projects on such program is 80 percent federal,
10 percent state and 10 percent Local Government; and
WHEREAS, Texas Administrative Code, Title 43, Section 15.55(d) (43 TAC Section 15.55(d))
provides that under specified conditions the 10 percent Local Government match fund
participation requirement may be waived with agreement by the Local Government to perform,
or cause to be performed, an equivalent dollar amount of structural improvement work on other
deficient bridges or deficient mainlane cross -drainage structures within its jurisdiction, such a
project of structural improvement work being referred to as an "equivalent -match project; and
WHEREAS, the estimated local match fund participation requirement on the approved federal
off -system bridge project is $30,000.00 (dollars), hereinafter referred to as the "participation -
waived" project, such participation requirement the Local Government proposes be waived and
in return perform or cause to be performed equivalent -match project structural improvement
work.
Page 1 of 3
THEREFORE, BE IT RESOLVED that the Local Government perform, or cause to be
performed, the following equivalent -match project(s) in return for waiver of the local match fund
participation requirement on the approved federal off -system bridge program (participation -
waived) project not yet awarded:
LOCATION (and NBI
ON SCHOOL
DESCRIPTION OF
ESTIMATED
structure identification
BUS ROUTE?
STRUCTURAL
COST
number, if applicable)
IMPROVEMENT WORK
N Ocean Dr over Draw
Yes
Repairing Bridge Riprap
$ 5,730.00
(2.5 mi NW of SH 316)
NBI#: 13-029-0-AA01-41-001
Comal Street over Draw
Yes
Rail & Riprap Repair
$19,270.00
(0.3 mi S of Brighton St)
NBI#: 13-029-0-AA02-18-001
S Blackburn Ave over Draw
Yes
Replace Culvert
$ 1,020.00
(at Wedig St)
Blackburn Ave over Draw
Yes
Replace Culvert
$ 1,020.00
(at La Lucina St)
Morris Ave over Draw
Yes
Replace Culvert
$ 1,020.00
(at Mollnar Ave)
Morris Ave over Draw
Yes
Replace Culvert
$ 1,020.00
(at Mallory Ave)
Wheat St over Draw
Yes
Replace Culvert
$ 1,020.00
(at La Lucina St)
Page 2 of 3
BE IT FURTHER RESOLVED that in receiving this waiver the Local Government
acknowledges its obligation to conform with all conditions of 43 TAC Section 15.55(d); such
conditions that include but are not restricted to the following:
1. The Local Government must be currently in compliance with load posting and closure
regulations as defined in National Bridge Inspection Standards under US Code of Federal
Regulations, Title 23, Section 650.303.
2. The equivalent -match project work increases the load capacity of the existing bridge or other
mainlane cross -drainage structure, or upgrades the structure to its original load capacity with
a minimum upgrade to safely carry school bus loading if located on a school bus route.
3. In performing, or causing to be performed, the equivalent -match project(s), the Local
Government assumes all responsibilities for engineering and construction, and complying
with all applicable state and federal environmental regulations and permitting requirements
for the structures being improved.
4. The work on the proposed equivalent -match project(s) has not begun and will not begin until
the local match fund participation waiver approval process has been completed.
5. The Local Government will be allowed three years after the contract award of the
participation -waived project to complete the structural improvement work on the equivalent -
match project(s).
6. Should this waiver request be approved, an appropriate written agreement or amendment to a
previously executed agreement will be executed between the State and Local Government.
Approved this the 22nd day of June, 2017.
Precinct No. 1
Vern Lyssy, P tinct No. 2
County Commisioners
ClSyma, Precinct No. 3
Kenneth Finster, Precinct No. 4
Page 3 of 3
6/13/2017
SUBJECT: Request for Waiver of Local Match Fund
Participation Requirement on Federal
Off -System Bridge Program Project
Paul Reitz, P.E.
Yoakum District Engineer
Texas Department of Transportation
403 Huck Street
Yoakum, TX 77995
Dear Mr. Reitz:
County Calhoun
Project Coloma Rd over Draw
NBI Str. No. 13-029-0-AA01-33-001
Local Desig. No. 0913-19-035
Under the provisions of Texas Administrative Code, Title 43, Section 15.55(d), this Local
Government requests waiver of the local match fund participation requirement on the above
referenced federal off -system bridge program project referred to as the "participation -waived"
project. In return for waiver of this participation, it is proposed that our governing body perform, or
cause to be performed, an equivalent dollar amount of structural improvement work on other
deficient bridge(s) or deficient mainlane cross -drainage structure(s), refereed to as "equivalent -match
project(s)", within the jurisdiction of our governing body.
A copy of the appropriate required resolution adopted by our governing body is attached.
Attachment: Resolution
Waiver Approved
Waiver Disapproved
Michael J. Pfeifer
Calhoun County Judge
For TxDOT Use Only
Paul Reitz, P.E.
Yoakum District Engineer
16. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 16)
To accept a check from AG Workers Insurance Company in the amount of
$3,141.56 for a 2008 Ford Crown Victoria, VIN# 2FAHP71V28X166086, Patrol
Unit 31, asset 972-0066, which was totaled in an accident 5-31-2017 and
remove the vehicle from the Sheriff's Office Inventory. Authorize County
Judge to sign Power of Attorney for Transfer of Ownership to a Motor Vehicle
and allow recovery revenue to be put into Sheriff's Office Operating account
760-6030. See attached package. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pct 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Jenny McGrew and Johnny Krause from the Sheriffs Office spoke on this matter.
Account # is supposed to be 760-60360.
Page 14 of 32
CiyI,�H7OU al
C®N Y91'EyXAS
COUNTY SHERIFF'S OFFICE
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: FLEET TO SURPLUS SALVAGE
DATE: JUNE 22, 2017
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR JUNE 22, 2017
a Consider and take necessary action to accept a check from AG
Workers Insurance Company in the amount of $3,141.56 for a 2008 Ford Crown
Victoria,VIN 2FAHP71V28X166086, patrol unit 31, assest 972-0066, which was
totaled in an accident on 5/31/17 & remove the vehicle from the Sheriffs Office
Inventory. Also authorize County Judge to sign necessary doclument & allow
recovery revenue to be put into Sherffis's Office Operating account 760-6030.
See attached package.
Sincerely,
Bobbie Vickery
Calhoun County Sheriff
WORKERS"
INSURANCE
June 13, 2017
Re: Calhoun County
Claim: WCTX0005474
Date of Loss: May 31, 2017
Vehicle: 2008 Ford Crown Vic
VIN: 2FAHP71 V28X166086
The vehicle listed above was deemed a total loss. Below is the breakdown of settlement for
surrendering the vehicle:
Actual Cash Value: $2,869.00
Sales tax (6.250/o): $ 179.31
Tags, Title, license: $93.25
Subtotal: $ 3,141.56
Less Deductible: NA
Settlement: $ 3,141.56
Enclosed please faulthe Texas Power of Attorney (POA) form. This allows us to sell your salvage
vehicle. This form must be signed by you. Please do not fill out anything else on the POA. All
we need is your signature Also there is no need to sign the title.
Please sign the document exactly as your name appears on the POA form. (same as it appears
on your title). If the name is not signed the same way as the title, this form will be rejected.
Please mail the following documents office:
Original Power of Attorney
Original Title (UNSIGNED)
Copy of driver's license photo identification
Sincerely,
Andrea Beach
Claims Examiner
Ag Workers Insurance Company
PO Box 88
Fort Worth, TX 76101
800-772-7424 ext. Click here to enter text.
Post Office Box 88 Local: 817.831-9900 Email: Info@aAgWorkers.com
Fort Worth, Texas 761o1-oo88 1-800.772.7424 www.AgWorkers.com
Fax: 817.831.7565
WORTH CASUALTY
5500 Leaver shJNllo RaadPO eoAg°p
FOV Wath, Texas 76101-0008
D01659330000008
Calhoun County Sheriff Dep
211 S ANN ST
PORT LAVACA, TX 77979-4203
Insured: JOE STRNADEL, Jr.
Claimant: Calhoun County Sheriff Dep
Claim Number: WCTX0005474
Policy Number: WPTX12530
Date of Loss: 05/31/2017
INSURER RECEIPT OFNOTICEOF CLAIM
Dear Calhoun County Sheriff Dep:
This letter shall serve as an acknowledgment of receipt and notice of the above captioned claim
and.that an investigation of this claim has commenced.
To assist us in the investigation of this claim and in order to comply with the The Texas Unfair
Claims Statutes and.Regulations (subsection 542.055) we will require your full cooperation.
We may request additional information from you to include, but not limited to:
Recorded statement of the facts
Appraisal of your automobile
PIP forms
Proof of loss
Power of Attorney
Odometer Statements
Original Title
Medical Authorization
We may also request other documents.if during the investigation of the claim, the additional
documents are necessary.
Please call our office upon receipt of this letter if prior contact has not been made at 800-772-
7424 and refer to the Claim Number listed above.
Thank you for your cooperation!
Worth Casualty Claims Team
1
Post Office Box 66 Local: 817-759-o673 Email: Info@WorthCasualty.com
Fort Worth, Texas 761o1-oo66 1-866-469-6784 www.WorthCasualty.corn }Vy
Fax: 817-759-o962
THIS NOTICE IS REQUIRED BY LAW. IT DOES NOT CONSTITUTE AN ADMISSION OF LIABILITY BY THE
INSURANCE COMPANY.
REQUIRED NOTICE TO INSURANCE CLAIMANTS FOR MOTOR VEHICLE REPAIRS
By law, you have the right to select where your motor vehicle is repaired and the parts used for repairs. However, an
insurance company is not required to pay more than a reasonable amount for such repairs and parts. Your statutory rights
regarding motor vehicle repairs are explained in the copy of the insurance code §§1952.301 to 1952.307, printed on the
reverse side of this notice or attached to this notice. If the costs of repairing your vehicle are to be paid under an insurance
policy issued by us, the nature of the coverage is stated in more detail in the applicable policy. For detailed information
regarding the insurance policy, contact:
NAME OF INSURANCE COMPANY:
MAILING ADDRESS:
TELEPHONE:
FAX:
WORTH CASUALTY COMPANY
PO BOX 66
FORT WORTH TX 76101-0066
1-(866)-469-6784
1-(817)-759-0692
For questions about your statutory rights regarding motorvehicle repairs underthe insurance code §§1952.301 to 1952.307,
contact the texas department of insurance. You may write to the consumer protection division at p.o. box 149091, austin, tx
78714-9091, call 1-800-252-3439, fax 1-512-475-1771, e-mail consumeMirotection@tdi.state.tx.us, or visit the
department online at http://www.tdi.state.tx.us.
LEY REQUIERE ESTE AVISO, PERO NO CONSTITUYE ADMISION DE RESPONSABILIDAD CIVIL DE LA
AVISO OBLIGATORIO A LOS QUE PRE SENTAN RECLAMACIONES PARA RFPARACI6N DE VEHICULO DE
MOTOR
For ley, usted bene derecho a escoger donde desea que su vehiculo sea reparado y las refacciones que se usen en la
reparaci6n. Sin embargo, la compania aseguradora no esta obligada a pagar mas de la cantidad razonable por las
reparaciones y refacciones. Sus derechos por estatuto concernientes a las reparaciones de vehiculo de motor estan
descritos en la copia del C6digo de Seguros §§1952.301 a 1952.307, impreso at reverse de este aviso o adjunto a este
aviso. Si el costo de reparar su vehiculo debe ser pagado bajo una p6liza de seguro que nosotros dimos, la naturaleza
tecnica de la cobertura es establecida en mas detalle en la p6liza aplicable. Para informaci6n detallada acerca de la p6liza
de seguro, contacte:
NOMBRE DE LA COMPANIA AEGURADORA:
DIRECCION DE CORREOS:
TELEEONO:
FAX:
WORTH CASUALTY COMPANY
PO BOX 66
FORT WORTH TX 76101-0066
1-(866)-469-6784
1-(817)-759-0692
Para preguntas sobre sus derechos por estatuto respecto a las reparaciones de vehiculo de motor bajo el C6digo de
Seguros §§1952.301 a 1952.307, comuniquese con el Departamento de Seguros de Texas (Texas Department of
Insurance o TDI). Puede escribir a Consumer Protection Division at P. O. Box 149091, Austin, TX 78714-9091, Ilamar at 1-
800-252-3439, enviar fax at 1-512-475-1771, e-mail a ConstimerProtection@td1 state.tx.us o visitar el sitio electr6nico de TDI
por internet at http /Avww tdi state tx.us.
t�
Sec. 1952.301. LIMITATION ON PARTS, PRODUCTS, OR REPAIR PERSONS OR FACILITIES
PROHIBITED.
(a) Except as provided by rules adopted by the commissioner, under an automobile insurance
policy that is delivered, issued for delivery, or renewed in this state, an insurer may not directly or indirectly
limit the insurer's coverage under a policy covering damage to a motor vehicle by:
(1) specifying the brand, type, kind, age, vendor, supplier, or condition of parts or products
that may be used to repair the vehicle; or
(2) limiting the beneficiary of the policy from selecting a repair person or facility to repair
damage to the vehicle.
(b) In settling a liability claim by a third party against an insured for property damage claimed by
the third party, an insurer may not require the third -party claimant to have repairs made by a particular
repair person or facility or to use a particular brand, type, kind, age, vendor, supplier, or condition of parts
or products.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.302. PROHIBITED ACTS IN CONNECTION WITH REPAIR OF MOTOR VEHICLE. In
connection with the repair of damage to a motor vehicle covered under an automobile insurance policy, an
insurer, an employee or agent of an insurer, an insurance adjuster, or an entity that employs an insurance
adjuster may not:
(1) solicit or accept a referral fee or gratuity in exchange for referring a beneficiary or third -
party claimant to a repair person or facility to repair the damage;
(2) state or suggest, either orally or in writing, to a beneficiary that the beneficiary must
use a specific repair person or facility or a repair person or facility identified on a preferred list compiled by
an insurer for the damage repair or parts replacement to be covered by the policy; or
(3) restrict the right of a beneficiary or third -party claimant to choose a repair person or
facility by requiring the beneficiary or third -party claimant to travel an unreasonable distance to repair the
damage.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.303. CONTRACTS BETWEEN INSURER AND REPAIR PERSON OR FACILITY.
(a) A contract between an insurer and a repair person or facility, including an agreement under
which the repair person or facility agrees to extend discounts for parts or labor to the insurer in exchange
for referrals by the insurer, may not result in a reduction of coverage under an insured's automobile
insurance policy.
b) The commissioner may adopt rules under Chapter 542 with respect to any fraudulent activity
of any party to an agreement described by Subsection (a).
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.304. PROVISION OF INFORMATION REGARDING REPAIRS. An insurer may not
prohibit a repair person or facility from providing a beneficiary or third -party claimant with information that
states:
(1) the description, manufacturer, or source of the parts used; and
(2) the amounts charged to the insurer for the parts and related labor.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.305. NOTICE OF RIGHTS REGARDING REPAIR OF MOTOR VEHICLE.
(a) At the time a motor vehicle is presented to an insurer, an insurance adjuster, or other person in
connection with a claim for damage repair, the insurer, insurance adjuster, or other person shall provide to
the beneficiary or third -party claimant notice of the provisions of this subchapter.
(b) The commissioner shall adopt a rule establishing the method or methods insurers must use to
comply with the notice provisions of this section.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.306. COMPLAINTS. A beneficiary, third -party claimant, or repair person or facility may
submit a written, documented complaint to the department with respect to an alleged violation of this
subchapter.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
Sec. 1952.307. RULES. Rules adopted by the commissioner to implement this subchapter must
include requirements that:
(1) any limitation described by Section 1952.301(a) be clearly and prominently displayed
on the face of the insurance policy or certificate in lieu of an insurance policy; and
(2) the insured give written consent to a limitation described by Section 1952.301(a) after
the insured is notified orally and in writing of the limitation at the time the insurance policy is purchased.
Added by Acts 2005, 79th Leg., ch. 727, Sec. 2, eff. April 1, 2007.
___.._.._ .... _.... _... n _
STAPLES
--_— _--_—_
STATE OF TEXAS
"POWER OF ATTORNEY FOR TRANSFER OF OWNERSHIP TO A MOTOR VEHICLE
(SEE REVERSE SIDE FOR INSTRUCTIONS)
THIS FORM MAY BE USED ONLY WHEN TITLE
IS HELD 13Y LIENHOLDER OR LOST.
This form
must be submitted to the state by the person -fexorcising powers of attorney. Failure to-do so may result in fines and/or.imprisonment.
�I V, }e ll�fjtucndd lta(,1�3 VEHICJdF�DESORIPTION ram -G vY1 _'ffyox`Y\ V kc,
Vehicleldentification umber Year Motlel Makeof Vehicle Body$tyle Model
PART A. A POWER OF ATTORNEY TO TRANSFER OWNERSHIP AND TO DISCLOSE MILEAGE
Federal(��d State law require thary�yt, you state the mileage upon trans€er of ownership: Pgroviding a fa)se stat,ment may result in fines and/or imprisonment.
1/�fk�
(Sellers Name, Pdn[) (Buyers Firm Name,?rtnt)
as my attorney-in-fact, to complete all documents necessary to tiransfer my interest in the above described vehicle and to disclose the
mileage on the title for the vehicle described above exactly as stated in my following disclosure.
is
that the odometer now reads (no tenths) miles and to the best of my knowledge that it reflects the actual
mileage unless -one of the following statements is checked.
❑ (1) 1 hereby certify that to the best of my knowledge the odometer reading reflects the mileage in excess. of its mechanical limits.
❑ (2) 1 hereby certify that the odometer reading is NOT the actual mileage. WARNING -ODOMETER DISCREPANCY.
(Dealersflip's Name, Street Address;''' City, State, Zip Code) ,Dealer Number
PART C. CERTIFICATION (TO BE COMPLETED WHEN PARTS A AND B HAVE BEEN USED),-
1,
SED) 1 — hereby certify that the mileage I have disclosed on
(Person Exercising Above Powers of Attorney, Print)
the title document is conIsjstent.wjth that prov,(dgd.to me in the above power of attorney. Further, upon examination of the title and any
reassignment docurnepts for thevehlc_ describ" ed above, the mileage;discloaure f have matte on the title pursuant to the power of attorney
isgreater than that prevlouSly stated` on the.tiile and reassignment documents. This certification is not. -intended to create, nor does it
create any new. or additional liability under Federal or State law.
r-
(Signature) ! (Printed Name) (Date of Certification)
17. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 17)
To accept check from AG Workers Insurance for towing on 2008 Ford Crown
Victoria, patrol unit 31 and have revenue put into Sheriff's Office Operating
Account 760-63920 to reimburse expenses already paid. (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 15 of 32
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SOUTH211
ANN ASTREET
PORT LAVACA TEXAS 77979
PHONE NUMBER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFE1FER, COUNTY JUDGE
DATE: JUNE 22, 2017
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR ,TUNE 22, 2017
® Consider and take necessary action to accept check from AG Workers
Insurance for towing on 2008 Ford Crown Victoria, patrol unit 31 & have
revenue put in to Sheriff's Office Operating Account 760-63920 to reimburse
expenses already paid.
Sincerely,
lrfl�'
Bobbie Vickery
Calhoun County Sheriff
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18. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 18)
To amend the Purchasing Policy
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Cindy Mueller spoke on this matter.
Page 16 of 32
Susan Riley
From:
Cindy Mueller <cindy.mueller@calhouncotx.org>
Sent:
Wednesday, June 14, 2017 12:24 PM
To:
'Susan Riley'
Cc:
ladonna thigpen; Clyde Syma; david.hail@calhouncotx.org; Kenny Finster; mike Pfeifer; vern lyssy
Subject:
Agenda Item Request -Purchasing Policy Amendment
Attachments:
county purchasing policy -redlined for amendment 2017.06.22.pdf; county purchasing policy -as amended 2017.06.22.docx
Please place the following item on the agenda for June 22, 2017:
• Consider and take necessary action to amend the Purchasing Policy.
Note: Terminology change only in Item 17 reference to uniform grant guidance.
Cindy Mueller
Calhoun County Auditor
202 S. Ann, Suite B
Port Lavaca, TX 77979
Phone 361.553.4610
Fax 361.553.4614
CALHOUN COUNTY, TEAS
PURCHASING RCHASING POLICY
AS PASSED BY COMMISSIONERS COURT ON SEPTEMBER 15, 2000
AND AMENDED ON DECEMBER 29, 2000, JANUARY 13, 2005,
SEPTEMBER 14, 2006, AUGUST 13, 2009, FEBRUARY 24, 2011,
FEBRUARY 13,2014, AND AUGUST 11, 2016 AND JUNE 22.2017
1. All purchases for requirements and operation of Calhoun County must be made in
accordance with Texas State Statutes and must be for legal, ordinary and necessary
purposes. Prior to payment the county auditor will approve all payments for legality
with the various Texas State Statutes and the Commissioners' Court will approve all
payments for ordinary and necessary purposes. Invoices not approved for payment by
either the county auditor or the Commissioners' Court will be returned to the
department head/elected official responsible for the purchase for disposition.
2. All purchases will be for a quantity suitable to the purpose and at the least possible
expense to Calhoun County.
3. Purchases under $50,000 will originate with the department head/elected official and
should be evidenced by a purchase order/request for payment to the vendor. Prior to
the issuance of the purchase order/request for payment the issuing department should
obtain quotations from at least three responsible suppliers to determine the lowest
and/or best price/proposal. In these instances it is the department head/elected official's
responsibility to be able to show evidence that he ordered from the lowest and/or best
bid/proposal supplier. Emergency purchases should be curtailed by proper planning
and anticipating needs far enough in advance that regular purchasing procedures may
be followed. Emergency purchases may be made without obtaining quotations from
three responsible suppliers with the department head/elected official's approval and
should only be made to keep buildings and machinery in operating condition when their
idleness would result in expense to Calhoun County or may be made for extreme
emergency cases involving public health and welfare cases. In the case of emergency
purchases the purchase order/request for payment should be marked "EMERGENCY
PURCHASE". Emergency purchases are subject to approval by the Commissioners'
Court.
4. Purchases of $50,000 and over will be made on formal bid or proposal. The request to
advertise for bids/proposals along with the appropriate specifications should be
submitted directly to the Commissioners' Court. Upon approval of the specifications
and authorization to advertise by the Commissioners' Court the county auditor will
CALHOUN COUNTY PURCHASING POLICY
PAGE l OF 6
g. It is the responsibility of each department head/elected official to utilize travel
funds only for official county business. These funds are budgeted for the purpose
of allowing county employees to attend various association meetings, training
seminars, education seminars, other county related purposes and the required law
enforcement travel relating to prisoners and probationers. It shall be the
responsibility of each department head/elected official to see to the strict
enforcement of this policy.
h. County officials and employees assigned a County vehicle are prohibited from
using such vehicle for personal use except for commuting or de minimis personal
use. County officials and employees assigned a County vehicle will be required to
sign an annual statement that provides the total amount of miles driven for
commuting or that states there was no personal use of the vehicle. The County will
report the value of personal use miles as compensation to the employee, calculated
in accordance with the appropriate Internal Revenue Service guidelines. It is the
official/employee's responsibility to be familiar with the Internal Revenue Service
guidelines concerning personal use of employer-provided vehicles. The guidelines
are available in Publication 463 at www.irs.sov. All officials/employees are
responsible for maintaining appropriate records to substantiate the use of County -
provided vehicles. Should it be determined by the Internal Revenue Service that
these guidelines were not followed by the official/employee; the official/employee
will be responsible for any penalties, interest, or other charges imposed by the
Internal Revenue Service on Calhoun County as a result of the official/employee's
failure to comply with the guidelines.
i. County law enforcement personnel assigned a County vehicle are required to use
the vehicle for commuting. Any personal use of a County vehicle by law
enforcement personnel other than for commuting is prohibited.
j. Commuting in exceptional circumstances may dictate that such travel is in the best
interest of the County and fall within the requirement that travel be reasonably
related to County business and therefore not considered as personal use. Travel to
public functions such as dedications, civic ceremonies, County fairs, citizens
meeting, etc. where attendance is in the interest of the County and not personal or
political in nature is considered to be County business travel
k. County officials/employees will be required to keep an accurate and timely log of
any commuting or personal mileage.
17. Grant applications must be authorized by Commissioners Court.
The department head/elected official who is awarded a grant shall adhere to all
procurement guidelines, policies, and procedures in the application, assurances, award,
and documentation of the state or federal grant.
CALHOUN COUNTY PURCHASING POLICY
PAGE 5 OF 6
The department head/elected official must strictly adhere to all procurement
requirements of federal grants, programs, or allocations noted in the Cife. B A
4-33 2 CFR Part 200 and supplements as applicable by the Catalog of Federal Domestic
Assistance (CFDA) Number. The .CFDA number is provided for all federal funding
sources. Where specific procurement direction is not provided for in OMB-A -'.� 2
CFR Part 200 or supplements, the department head/elected official shall abide by the
"common rule" which is published by each separate federal agency.
The department head/elected official is responsible for checking the debarment status
of all vendors before contracting with or making any purchases with funds from any
federal grant. The Excluded Parties Listing Systems (EPLS) is an electronic database
of parties excluded from federal procurement and non-procurement programs and is
located at https://www.SAM.Gov. The EPLS identifies those parties excluded
throughout the U.S. Govermnent (unless otherwise noted) from receiving Federal
contracts or certain subcontracts and from certain types of Federal financial and
nonfinancial assistance and benefits.
Prior to procuring or entering into contract(s) for any goods/services, the department
head/elected official must check the debarment status of the vendor using the EPLS
system (httns•/(www.SAM. Gov) and document that verification has occurred. If the
vendor is found to be debarred, the vendor may not be used for procurements utilizing
federal funds. If the vendor is found not to be debarred the department head/elected
official must print the screen from the EPLS indicating the vendor is not debarred and
attach this documentation to the invoice when it is submitted to the county auditor for
approval. This policy applies to the procurement of all good(s) or service(s) regardless
of unit price or quantity.
Furthermore, because vendors are being removed and new ones added on a daily basis,
department head/elected officials are required to verify and attach documentation that
the vendor is not debarred before issuing a new purchase order/check request, contract
or single time purchase.
CALHOUN COUNTY PURCHASING POLICY
PAGE 6 OF 6
C II, , _'OUN COUNTY, TEXAS
PURCHASING POLICY
AS PASSED BY COMMISSIONERS COURT ON SEPTEMBER 15, 2000
AND AMENDED ON DECEMBER 29, 2000, JANUARY 13, 2005,
SEPTEMBER 14, 2006, AUGUST 13, 2009, FEBRUARY 24, 2011,
FEBRUARY 13, 2014, AUGUST 11, 2016 AND JUNE 22, 2017
1. All purchases for requirements and operation of Calhoun County must be made in
accordance with Texas State Statutes and must be for legal, ordinary and necessary
purposes. Prior to payment the county auditor will approve all payments for legality
with the various Texas State Statutes and the Commissioners' Court will approve all
payments for ordinary and necessary purposes. Invoices not approved for payment by
either the county auditor or the Commissioners' Court will be returned to the
department head/elected official responsible for the purchase for disposition.
2. All purchases will be for a quantity suitable to the purpose and at the least possible
expense to Calhoun County.
3. Purchases under $50,000 will originate with the department head/elected official and
should be evidenced by a purchase order/request for payment to the vendor. Prior to
the issuance of the purchase order/request for payment the issuing department should
obtain quotations from at least three responsible suppliers to determine the lowest
and/or best price/proposal. In these instances it is the department head/elected official's
responsibility to be able to show evidence that he ordered from the lowest and/or best
bid/proposal supplier. Emergency purchases should be curtailed by proper planning
and anticipating needs far enough in advance that regular purchasing procedures may
be followed. Emergency purchases may be made without obtaining quotations from
three responsible suppliers with the department head/elected official's approval and
should only be made to keep buildings and machinery in operating condition when their
idleness would result in expense to Calhoun County or may be made for extreme
emergency cases involving public health and welfare cases. In the case of emergency
purchases the purchase order/request for payment should be marked "EMERGENCY
PURCHASE". Emergency purchases are subject to approval by the Commissioners'
Court.
4. Purchases of $50,000 and over will be made on formal bid or proposal. The request to
advertise for bids/proposals along with the appropriate specifications should be
submitted directly to the Commissioners' Court. Upon approval of the specifications
and authorization to advertise by the Commissioners' Court the county auditor will
CALHOUN COUNTY PURCHASING POLICY
PAGE 1 OF 6
place the necessary advertisements and notices for the bid/proposal. All formal
bids/proposals will be received by the county judge and will be opened in the office of
the County Judge one week before the meeting at which the Commissioners' Court will
consider the bids/proposals and will be available for study at the County Judge's office.
A suggested order could be as follows:
The Commissioners' Court hereby orders the approval of the accompanying
specificationsfor the purchase of (item) with the opening of the bid(s)/proposal(s)
to be in the County Judge's Office at 10:00 AM on (date one week before
consideration) at which place they will be available for study until the
Commissioners' Court considers them on (date of Commissioners' Court meeting).
The Commissioners' Court will award the bid/proposal to the lowest and best bidder
or best proposer taking into consideration the recommendation of the appropriate
department head/elected official. After the bids/proposals have been awarded the
department head/elected official may issue the necessary purchase order/request for
payments.
5. County capital projects under $50,000 will be under the direction of the appropriate
department head/elected official. All county capital projects over $50,000 will be
under the direction of the county judge unless the Commissioners' Court, by order,
appoints someone else to be responsible for the project.
6. All county employees will keep free from obligation by not accepting gifts or
entertainment offered by any supplier for Calhoun County.
7. To be properly processed the purchase order/request for payment must contain the
following information:
a. Date the purchase order/request for payment is originated;
b. Vendor complete name, address and telephone number;
c. Department name and exact place where item is to be delivered:
d. The department account number to which the expenditure is to be charged;
e. The quantity desired;
f An exact description of the item and the use for which the item is to be put;
g. Quoted price;
h. Signature of the department head/elected official or his authorized representative.
8. The purchase order/request for payment should be prepared with three parts. The
second part may be signed by the department head/elected official and forwarded to the
vendor supplying the goods/services or the department head/elected official may order
the goods/services by any other method of communication. The department should
retain the third part for its records. The first part (original) should be held until the
goods/services are received and verified as to quantity and amount. After verifying
that the goods/services are in order, the department head/elected official or his
authorized representative should sign the purchase order/request for payment and
submit it along with the vendor's invoice to the county treasurer's office for payment.
CALHOUN COUNTY PURCHASING POLICY
PAGE 2 OF 6
The Commissioners' Court, at a public hearing, must approve all purchase
order/request for payments prior to payment. Purchase order/request for payments
submitted to the county treasurer's office less than four business days before the next
Commissioners' Court meeting will not be processed for that meeting.
9. Purchase order/request for payments should not be issued for goods/services that do
not have an unencumbered budget balance. If funds are not available the department
head/elected official should make a request for transfer of funds from other
appropriations or additional funds to the Commissioners' Court. The county auditor is
required, by statute, to disapprove for payment any payment that exceeds the budgeted
amount. Disapproved purchase order/request for payments will be returned to the
department head/elected official for disposition.
10. If a purchase requires a trade-in, such as an automobile, office machines or other
equipment, the department head/elected official should request approval of the trade-
in from Commissioners' Court prior to the purchase of the new asset. The county
auditor's office should be sent a copy of the Commissioners' Court approval of the
trade-in along with trade-in's county identification number.
11. All lease/purchase agreements must be approved by the Commissioners' Court and
signed by the county judge unless the Commissioners' Court authorized someone else
to sign the agreement. All lease/purchase agreements must contain the "government
clause" authorizing the return of the equipment if the Commissioners' Court does not
appropriate funds for the lease/purchase in a future year. Failure to comply with this
provision will result in the department head/elected official becoming liable for any
losses sustained by Calhoun County.
12. County employees wishing to purchase items from vendors doing business with
Calhoun County should set up their own account with the vendors and not use Calhoun
County's account. Calhoun County is exempt from state sales taxes; however county
employees are not exempt. Any purchases made through Calhoun County for
employees' personal use will be deducted from the invoice and the appropriate
department head/elected official will be responsible for the payment of the amounts so
deducted along with the appropriate sales taxes.
13. All office supplies, equipment and office machinery will be used only for business
related to the operation of county offices and departments. Office equipment and
supplies will not be removed from its assigned departmental location for any reason
other than for business related to the operation of county offices and departments.
14. County employees, with the exception of members of the Commissioners' Court, will
be allowed to bid on surplus property offered to the public at public auction, just as any
other citizen of Calhoun County.
15. Department head/elected officials are expected to keep appropriate controls over the
use of departmental equipment such as telephones, postage, copy machines, computers
CALHOUN COUNTY PURCHASING POLICY
PAGE 3 of 6
and etc. to assure that use of this equipment is not abused and that Calhoun County is
not incurring expense for the personal use of this equipment.
16. County employees traveling on official county business, who incur travel expenses,
whether paid personally or through the use of a county credit card, roust submit
approved travel forms to the County Treasurer or Auditor within 5 days of the
completion of the travel. Calhoun County's travel reimbursement plan is an
"accountable plan" as outlined in the Internal Revenue Service's regulations. As such,
the department head/elected official is responsible for determining what
reimbursements for travel will be made by Calhoun County, however in the event that
meals are reimbursed where the county employee was not required to spend the night
at the travel location, then the meal reimbursement shall be considered additional
compensation to the employee and reported on his earnings record as compensation in
accordance with Internal Revenue Service regulations. Guidelines for travel are as
follows:
a. Calhoun County will reimburse actual expense incurred for meals and lodging if
detailed receipts are kept by the employee and submitted with the appropriate travel
expense form.
b. If no detailed receipts are kept, reimbursement to the employee for meals only will
be computed at the current federal standard CONUS rates allowable by the Internal
Revenue Service for tax purposes for the following:
i) Morning Meal
ii) Noon Meal
iii) Evening Meal
In accordance with IRS regulations, the rates will be updated January 1, if
applicable, and will be effective for travel during the calendar year.
c. No reimbursement will be made for meals or lodging which have been paid by the
conference, provided as part of the conference cost or which were not paid for by
the employee under this plan.
d. Calhoun County will reimburse actual expenses on travel by air, bus or train at the
lowest available fares. Department heads/elected officials are responsible for
determining the lowest available fares. Detailed receipts are required.
e. Mileage reimbursement for authorized use of personal automobiles on county
business will be computed at the current rate set by the Internal Revenue Service
for tax purposes.
f. Calhoun County will reimburse employees for other expense related to the purpose
of such travel only if detailed receipts are kept and submitted with the appropriate
travel expense form. Exceptions to this rule will be made for reasonable tipping
and taxi fees.
CALHOUN COUNTY PURCHASING POLICY
PAGE 4 OF 6
g. It is the responsibility of each department head/elected official to utilize travel
funds only for official county business. These funds are budgeted for the purpose
of allowing county employees to attend various association meetings, training
seminars, education seminars, other county related purposes and the required law
enforcement travel relating to prisoners and probationers. It shall be the
responsibility of each department head/elected official to see to the strict
enforcement of this policy.
IL County officials and employees assigned a County vehicle are prohibited from
using such vehicle for personal use except for commuting or de minimis personal
use. County officials and employees assigned a County vehicle will be required to
sign an annual statement that provides the total amount of miles driven for
commuting or that states there was no personal use of the vehicle. The County will
report the value of personal use miles as compensation to the employee, calculated
in accordance with the appropriate Internal Revenue Service guidelines. It is the
official/employee's responsibility to be familiar with the Internal Revenue Service
guidelines concerning personal use of employer-provided vehicles. The guidelines
are available in Publication 463 at www.irs.aov. All officials/employees are
responsible for maintaining appropriate records to substantiate the use of County -
provided vehicles. Should it be determined by the Internal Revenue Service that
these guidelines were not followed by the official/employee; the official/employee
will be responsible for any penalties, interest, or other charges imposed by the
Internal Revenue Service on Calhoun County as a result of the official/employee's
failure to comply with the guidelines.
i. County law enforcement personnel assigned a County vehicle are required to use
the vehicle for commuting. Any personal use of a County vehicle by law
enforcement personnel other than for commuting is prohibited.
j. Commuting in exceptional circumstances may dictate that such travel is in the best
interest of the County and fall within the requirement that travel be reasonably
related to County business and therefore not considered as personal use. Travel to
public functions such as dedications, civic ceremonies, County fairs, citizens
meeting, etc. where attendance is in the interest of the County and not personal or
political in nature is considered to be County business travel
k. County officials/employees will be required to keep an accurate and timely log of
any commuting or personal mileage.
17. Grant applications must be authorized by Commissioners Court.
The department head/elected official who is awarded a grant shall adhere to all
procurement guidelines, policies, and procedures in the application, assurances, award,
and documentation of the state or federal grant.
CALHOUN COUNTY PURCHASING POLICY
PAGE 5 OF 6
The department head/elected official must strictly adhere to all procurement
requirements of federal grants, programs, or allocations noted in the 2 CFR Part 200
and supplements as applicable by the Catalog of Federal Domestic Assistance (CFDA)
Number. The CFDA number is provided for all federal funding sources. Where specific
procurement direction is not provided for in 2 CFR Part 200 or supplements, the
department head/elected official shall abide by the "common rule" which is published
by each separate federal agency.
The department head/elected official is responsible for checking the debarment status
of all vendors before contracting with or making any purchases with funds from any
federal grant. The Excluded Parties Listing Systems (EPLS) is an electronic database
of parties excluded from federal procurement and non -procurement programs and is
located at httus://www.SAM.Gov. The EPLS identifies those parties excluded
throughout the U.S. Government (unless otherwise noted) from receiving Federal
contracts or certain subcontracts and from certain types of Federal financial and
nonfinancial assistance and benefits.
Prior to procuring or entering into contract(s) for any goods/services, the department
head/elected official must check the debarment status of the vendor using the EPLS
system (https://wwryv.SAM.Gov) and document that verification has occurred. If the
vendor is found to be debarred, the vendor may not be used for procurements utilizing
federal funds. If the vendor is found not to be debarred the department head/elected
official must print the screen from the EPLS indicating the vendor is not debarred and
attach this documentation to the invoice when it is submitted to the county auditor for
approval. This policy applies to the procurement of all good(s) or service(s) regardless
of unit price or quantity.
Furthermore, because vendors are being removed and new ones added on a daily basis,
department head/elected officials are required to verify and attach documentation that
the vendor is not debarred before issuing a new purchase order/check request, contract
or single time purchase.
CALHOUN COUNTY PURCHASING POLICY
PAGE 6 OF 6
19. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 19)
To accept a 2012 Dodge 1 Ton grass truck, VIN# 3C7WDTAL2CG318066, from
the Olivia/Port Alto VFD to Calhoun County with a value of $38,000. (CS)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
Clyde Syma, Commissioner Pet 3
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 17 of 32
Susan Riley
From: Candice Villarreal <candice.villarreal@calhouncotx.org>
Sent: Thursday, June 08, 2017 2:21 PM
To: Judy Vickery; Clyde Syma
Cc: susan.riley@calhouncotx.org; cindy.mueller@calhouncotx.org
Subject: RE: Agenda request 6-8-17 - Now 6-22-17
Commissioner Clyde and Judy,
This is my final answer.... (I think @)
I would like to recommend the following wording for the agenda item for next commissioners court... Please note the VIN
number.
"Consider and take necessary action to accept a 2012 Dodge 1 ton truck grass truck, VIN# 3C7WDTAL2CG318066, from the
Olivia/Port Alto VFD to Calhoun County with a value of $38,000."
From: Candice Villarreal [mailto:candice.villarreal@calhouncotx.org]
Sent: Wednesday, June 07, 2017 3:45 PM
To: Judy Vickery (julia.vickery@calhouncot(.org); Clyde Syma (clyde.syma@calhouncotx.org)
Subject: FW: Agenda request 6-8-17
Importance: High
Commissioner Clyde and Judy,
I had a chance to visit with Galen about this agenda item and in talking with Cindy it is probably best that we pass on this
tomorrow as we need to correct several things in the wording of the agenda item for Commissioners Court.
I would suggest the following wording be given to Susan to add to the agenda for Commissioners Court on June 22od
"Consider and take necessary action on donation of a 2012 Dodge 1 ton truck, VIN# 3C7WDTAL2CG318066, from Killam Ranch
Companies to Calhoun County with a value of $38,000."
From: Cindy Mueller [mailto:cindy mueller@calhouncotx.org]
Sent: Monday, June 05, 2017 9:10 AM
To: Candice Villarreal
Subject: FW: Agenda request 6-8-17
From: Julia Vickery [mailto:lulia.vickery@calhouncotx.org]
Sent: Monday, June 05, 2017 7:11 AM
To: 'Susan Riley' <susan.rilev@calhouncotx.or>
Cc: Cindy Mueller <cindy.mueller@calhouncotx.or�>
Subject: RE: Agenda request 6-8-17
Susan,
Fire Chief said they gave $25,000. The market value of it now as a grass truck is about $38,000
7 1/",
Clyde Syma
Calhoun County Commissioner, Precinct. 3
24627 State Iwy. 172-01ivia, Port Iavacajexas 77979 — Office (361) 99'1-5346 — rax (.361) 893-5309
Email: clvde.svmatolealliomicota.org
June 7. 2017
Honorable Michael Pfeifer
Calhoun County Judge
2115. Ann
Port Lavaca, TX 77979
RE: Agenda Item
Dear Judge Pfeifer,
Please place the following item on the Commissioner's Court Agenda for June 22, 2017
Consider and take necessary action on donation of a 2012 Dodge 1 ton truck, VINO
3C7WDTAL2CG318066, from Killam Ranch Companies to Calhoun County with a value of
$38,000.
20. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 20)
To change the date of the second meeting in November to November 21,
2017 and the second meeting in December to December 21, 2017 due to
Holiday conflicts. (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 18 of 32
Monday Tuesday Wednesday Thursday
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otes:
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21. ACCEPT REPORTS OF THE FOLLOWING COUNTY OFFICES:
(AGENDA ITEM NO. 12)
L Calhoun Tax Assessor/Collector
ii. County Treasurer
iii. County Sheriff — May 2017
iv. District Clerk
vii. County Auditor
viii. Floodplain Administration
ix. Extension Service
x. Adult Detention Center SHP Medical
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Pfeifer, County Judge
SECONDER: Clyde Syma, Commissioner Pct 3
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 19 of 32
ENTER COURT NAME: '::
- JUSTICE OF PEACE NO.3:
ENTER MONTH OF REPORT'.
MAY
ENTER YEAR OF REPORT
2017
CODE ',
AMOUNT.
CASH BONDS
REVISED 03/04116
ADMINISTRATION FEE-ADMF
BREATH ALCOHOL TESTING - BAT
S CONSOLIDATED COURT COSTS -CCC
485.52'
COURTHOUSE SECURITY-CHS
48.55:
CJP
CIVIL JUST DATA REPOS FEE.- CJDRIMVF
0.60
CORRECTIONAL MANAGEMENT INSTITUTE - CMI
CR
CHILD SAFETY - CS
CHILD SEATBELT FEE -CSBF
CRIME VICTIMS COMPENSATION-CVC
DPSC/FAILURE TO APPEAR - OMNI -DPSC
244.14.
ELECTRONIC FILING FEE ':
30.00
FUGITIVE APPREHENSION - FA
GENERAL REVENUE -GR
GRIM- IND LEGAL SVCS SUPPORT-IRF
24.281
JUVENILE CRIME &DELINQUENCY -JCD
JUVENILE CASE MANAGER FUND - JCMF
JUSTICE COURT PERSONNEL TRAINING - JCPT >
JUROR SERVICE FEE -JSF
48.541
LOCAL ARREST FEES LAF
45.69:
LEMI
LEGA E
LEOC
OCL
PARKS & WILDLIFE ARREST FEES - PWAF
STATE ARREST FEES - SAF
15.00,
SCHOOL CROSSINGICHILD SAFETY FEE- SCF
SUBTITLE C-SUBC
240.001
TABC ARREST FEES -TAF
TECHNOLOGY FUND-TF
48.55::
TRAFFIC-TFC
24.00:
TIME PAYMENT-TIME
150.00.
TRUANCY PREWDIVERSION FUND
14.00:
LOCAL & STATE WARRANT FEES - WRNT
356.90.
COLLECTION SERVICE FEE MVBA-CSRV
856.501
DEFENSIVE DRIVING COURSE-DDC
19.801
DEFERRED FEE - DFF
DRIVING EXAM FEE- PROV DL
!FILING FEE- FFEE & CVFF
75.00:
FILING FEE SMALL CLAIMS - FFSC
COPIESICERTIFED COPIES-CC
INDIGENT FEE - CIFF or INDF
18.00
JUDGE PAY RAISE FEE -JPAY
72.83:
SERVICE FEE -SFEE
300.00
OUT-OF-COUNTY SERVICE FEE
EXPUNGEMENTFEE-EXPG
EXPIRED RENEWAL - EXPR
10.00
ABSTRACT OF JUDGEMENT -AOJi
ALLWRITSWOPIWOE
DPS FTA FINE -DPSF
870.00
LOCAL 'iFINES -FINE
1,048.60
LICENSE & WEIGHT FEES - LWF
PARKS & WILDLIFE FINES PWF
158.00.
SEATBELT/UNRESTRAINED CHILD FINE SEAT
• OVERPAYMENT ($10&OVER) -OVER
• OVERPAYMENT (LESS THAN $10) - OVER
RESTITUTION REST
PARKS & WILDLIFE-WATER SAFETY FINES-WSF
WCR
TOTAL ACTUAL MONEY RECEIVED
$6,204,50':
TYPE:
AMOUNT
TOTAL WARRANT FEES :
356.90. :.
ENTER LOCAL WARRANT FEES 256.90 RECORD ON TOT& PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
STATE WARRANT FEES:;
$100.00:11 RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
DUE TO OTHERS:
AMOUNT
DUE TO CCISD-50% of Fine on JV cases0.00`PLEASEIN
UDE DR. REQUESTING DISBURSEMENT
DUE TO DA RESTITUTION FUND
0.00 : PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT
REFUND OF OVERPAYMENTS
0.00: REASEINCLUDE D.R. REQUESTING DISBURSEMENT
OUT-OF-COUNTY SERVICE FEE
0.00 i PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT
CASH BONDS
0.00: PLEASEINCLUDE D.R. REQUESTING DISBURSEMENT IIF REQUIRED)
1 TOTAL DUE TO OTHERS
$0.00:
TREASURERS RECEIPTS FOR MONTH:
AMOUNT
CASH, CHECKS, M.O.s & CREDIT CARDS
$5,204.50 Calculate from ACTUAL Treasurer's Receipts
TOTAL TREAS. RECEIPTS:
5 204:50
Page 1 of 2
COURT NAME: JUSTICE OF PEACE NO.3
6/6/2017
MONTH OF REPORT:
MAY
YEAR OF REPORT:
2017
ACCOUNT NUMBER
ACCOUNT NAME
AMOUNT
1,942.30
CR 1000-001-45013
FINES
SHERIFF'S FEES
394.59
CR 1000-001-44190
ADMINISTRATIVE FEES:
19.80
DEFENSIVE DRIVING
0.00
CHILD SAFETY
24.00
TRAFFIC
10.00
ADMINISTRATIVE FEES
0.00
EXPUNGEMENT FEES
0.00
MISCELLANEOUS
TO TAL ADMINISTRATIVE FEES
53.80
CR 1000-001-44363
CONSTABLE FEES -SERVICE
300.00
CR 1000-001-44010
JP FILING FEES
75.00
0.00
CR 1000-001-44063
COPIES / CERTIFIED COPIES
CR 1000-001-44090
OVERPAYMENTS (LESS THAN $10)
0.00
CR 1000-001-49110
SCHOOL CROSSING/CHILD SAFETY FEE
0.00
CR 1000-001-44145
DUE TO STATE -DRIVING EXAM FEE
0.00
CR 1000-999-20741
DUE TO STATE -SEATBELT FINES
0.00
CR 1000-999-20744
DUE TO STATE -CHILD SEATBELT FEE
0.00
CR 1000-999-20745
DUE TO STATE -OVERWEIGHT FINES
0.00
CR 1000-999-20746
DUE TO JP COLLECTIONS ATTORNEY
856.50
CR 1000-999-20770
TOTAL FINES, ADMIN. FEES & DUE TO STATE
$ 3,622.19
COURTHOUSE SECURITY FUND
$36.41
CR 2670-001-44063
JUSTICE COURT SECURITY FUND
$12.14
CR 2720-001-44063
JUSTICE COURT TECHNOLOGY FUND
$48.55
CR 2719-001-44063
JUVENILE CASE MANAGER FUND
$0.00
CR 2699-001-44063
STATE ARREST FEES
23.00
DPS FEES
0.00
P&W FEES
0.00
TABC FEES
TOTAL STATE ARREST FEES
23.00
CR 7020-999-20740
48.55
CR 7070-999-20610
CCC -GENERAL FUND
436.97
CR 7070-999-20740
CCC -STATE 485.52
DR 7070-999-10010
12.00
CR 7860-999-20610
STF/SUBC-GENERAL FUND
STF/SUBC-STATE
228.00
CR 7860-999-20740
DR 7860-999-10010
240.00
CR 7950-999-20610
TP -GENERAL FUND
75.00
CR 7950-999-20740
TP-STATE75.00
150.00
DR 7950-999-10010
0.90
CIVIL INDIGENT LEGAL -GEN. FUND
CR 7480-999-20610
CIVIL INDIGENT LEGAL -STATE
17.10
CR 7480-999-20740
18.00
DR 7480-999-10010
Page 1 of 2
COURT NAME: JUSTICE OF FtHk.c „" "
6/6/2017
MONTH OF REPORT: MAY
YEAR OF REPORT: 2017
CRIM-SUPP OF IND LEG SVCS -GEN FUND
2.43
21.85
CR 7865-999-20610
CRIM-SUPP OF IND LEG SVCS -STAT 24 28
CR 7865-999-20740
DR 7865-999-10010
81.38
TL/FTA-GENERAL FUND
162.76
CR 7970-999-20610
TL/FTA-STATE 244,14
CR 7970-999-20740
DR 7970-999-10010
7.28
JPAY - GENERAL FUND
65.55
CR 7505-999-20610
JPAY - STATE 72,83
CR 7505-999-20740
DR 7505-999-100104.85
JURY REIMB. FUND- GEN. FUND
43.69
CR 7857-999-20610
JURY REIMB. FUND- STATE 48.54
CR 7857-999-20740
150 DR 7857-999-10010
REPOS.- GEN FUND
0.06
CIVIL JUSTICE DATA
DATA REPOS.- STATE
0.54
CR 7856-999-20610
CIVIL JUSTICE 0.60
CR 7856-999-20740
DR 7856-999-1001014.00
FUND14
TRUANCY PREVENT/DIVERSION
00
CR 7998-999-20740
DR 7998-999-10010
30.00
ELECTRONIC FILING FEE 30.00
CR 7403-999-22889
DR 7403-999-10010
TOTAL (Distrib Req to Oper Acct)
$,070.20
DUE TO OTHERS (Distrib Req Attchd) 0.00
CALHOUN COUNTY ISD 0.00
DA - RESTITUTION 0.00
REFUND OF OVERPAYME 0.00
OUT -OF -COUNTY SERVK 0.00
CASH BONDS 134.30
PARKS & WILDLIFE FINE: 0.00
$134.30�
WATER SAFETY FINES TOTAL DUE TO OTHERS
COLLECTED -ALL FUNDS
$5,204.50
TOTAL
TREASUEWS RECEIPTS
$5,204.60
��
LESS: TOTAL
OVER/(SHORT)
REVISED 03104/16
Page 2 of 2
06-07-17;15:54 ;From:CaIhoun County JP4 To: 5534444
FAX COVER SHEET
June 7, 2017
FROM: histi vu -rt .
t a u Co
-nn
,.� «T n lla eet 1' O Box X20
Seadrift Texas 77983
PHONE: 361-785-7082
FAX: 361-785-2179
TO: Susa_ n R
REF Mane DistributionRP��rt
FAX.: 361-5a 4A-44_
NOTE The May 2017 report is attach
Pages To Follow: 4 Including This Cover_
Thank you,
Judge Wesley J. Hunt
;3617852179 # 1/ 4
06-07-17;15;54 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 2/ 4
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
6/1/2017 COURT NAME: JUSTICE OF PEACE NO.4
MONTH OF REPORT: MAY
YEAR OF REPORT: 2017
Page 1 of 2
ACCOUNT NUMBER
ACCOUNTNAME
AMOUNT
OR
1000-001-45014
FINES
3,031.15
OR
1000-001-44190
SHERIFF'S FEES
332.62
ADMINISTRATIVE FEES.
DEFENSIVE DRIVING
9.90
CHILD SAFETY
0,00
TRAFFIC
31.83
ADMINISTRATIVE FEES
0.00
EXPUNGEMENT FEES
0.00
MISCELLANEOUS
0.00
OR
1000-001-44364
TOTAL ADMINISTRATIVE FEES
41.73
OR
1000-001-44010
CONSTABLE FEES -SERVICE
0.00
OR
1000-001-44064
JP FILING FEES
25.00
OR
1000-001-44090
COPIES / CERTIFIED COPIES
0.00
OR
1000-001-49110
OVERPAYMENTS (LESS THAN $10)
0.00
CR
1000.001-44145
SCHOOL CROSSING/CHILD SAFETY FEE
0.00
OR
1000.999-20741
DUE TO STATE -DRIVING EXAM FEE
0.00
OR
1000-999-20744
DUE TO STATE -SEATBELT FINES
0.00
OR
1000-999-20745
DUE TO STATE -CHILD SEATBELT FEE
0.00
OR
1000-999-20746
DUE TO STATE -OVERWEIGHT FINES
0.00
OR
1000-999-20770
DUE TO JP COLLECTIONS ATTORNEY
670.50
TOTAL FINES, ADMIN. FEES & DUE TO STATE
$4,101,00
OR
2670-001-44064
COURTHOUSE SECURITY FUND
$82.66
OR
2720.001-44064
JUSTICE COURT SECURITY FUND
$27.55
OR
2719-001-44064
JUSTICE COURT TECHNOLOGY FUND
$113.91
OR
2699-001-44064
JUVENILE CASE MANAGER FUND
$0.00
STATE ARREST FEES
DPS FEES
34.76
P&W FEES
6.00
TABC FEES
0.00
OR
7020-999-20740
TOTAL STATE ARREST FEES
40.76
OR
7070-999-20610
CCC -GENERAL FUND
111.03
OR
7070-999-20740
CCC -STATE
999.24
DR 7070-999-10010
9,110.27
OR
7860-999-20610
STF/SUBC-GENERAL FUND
17.44
OR
7860-999-20740
STF/SUBC-STATE
331.40
DR 7860-999-10010
348.84
OR
7950-999-20610
TP -GENERAL FUND
188.51
OR
7950-999-20740
TP -STATE
186.51
DR 7950-999-10010
377.02
OR
7480-999-20610
CIVIL INDIGENT LEGAL -GEN. FUND
0.30
OR
7480-999-20740
CIVIL INDIGENT LEGAL -STATE
5.70
DR 7480-999-10010
6.00
Page 1 of 2
06-07-17;15:54 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 3/ 4
MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS
REVISED 03/04/16
TOTAL COLLECTED -ALL FUNDS $7,269.10
LESS: TOTAL TREASUER'S RECEIPTS $7,269.10
Page 2 of 2
OVER/(SHORT) $0.00
6/512017
COURT NAME: JUSTICE OF PEACE NO.4
MONTH OF REPORT:
MAY
YEAR OF REPORT:
2017
CR
7865-999-20610
CRIM-SUPP OF IND LEG SVCS -GEN FUND
5.55
OR
7865-999-20740
CRIMSUPP OF IND LEG SVCS -STATE
49.90
DR 7865-999-10010
55.45
CR
7970-999-20610
TUFTA-GENERAL FUND
56.95
CR
7970-999-20740
TL/FTA-STATE
113.90
DR 7970-999-10010
170.85
CR
7505-999-20610
JPAY- GENERAL FUND
16.82
151.36
CR
7505-999-20740
JPAY - STATE
168.18
DR 7505-999-10010
CR
7857-999-20610
JURY REIMB. FUND- GEN. FUND
11.16
CR
7857-999-20740,
REIMS. FUND- STATE
100.44
10
DR 7857-999-10010
111'60
CR
7856-999-20610
CIVIL JUSTICE DATA REPOS.- GEN FUND
0.00
CR
7856-999-20740
CIVIL JUSTICE DATA REPOS: STATE
0.00
DR 7856-999-10010
0.00
CR
7998.999-20740
TRUANCY PREV/DIV FUND - STATE
46.06
DR 7998-999-10010
46.06'
CR
7403.999-22889
ELECTRONIC FILING FEE
10.00
DR 7403-999-10010
10,00
TOTAL (Distrib Rep to OperAcct)
$6,770.15
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
0.00
DA - RESTITUTION
0.00
REFUND OF OVERPAYMENTS
0.00
OUT -OF -COUNTY SERVICE FEE
0.00
CASH BONDS
0.00
PARKS & WILDLIFE FINES
215.05
WATER SAFETY FINES
283.90
TOTAL DUE 70 OTHERS
$498.95
REVISED 03/04/16
TOTAL COLLECTED -ALL FUNDS $7,269.10
LESS: TOTAL TREASUER'S RECEIPTS $7,269.10
Page 2 of 2
OVER/(SHORT) $0.00
06-07-17;15:54 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 4/ 4
CALHOUN
COUNTY
201 West Austin
PAYEE
Name: Calhoun County Oper. Acct.
Address:
City:
State:
Zip:
Phone:
DISTRIBUTION
REQUEST
DR# 480 A 42891
PAYOR
Official: Wesley Hunt
Title: Justice of the Peace, Pct, 4
ACCOUNT NUMBER DESCRIPTION AMOUNT
7544-999-20759.999 JP4 Monthly Collections - Distribution $6,770,15
MAY
2017
V# 967
TOTAL 6,770.15
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
MAY 2017
':. DESC
': 61 -CODE
CIVIL
OOMINAL
OFDOAL
PUBLIC
RECORDS
: PROBATE
TOTAL
DISTRICTATTORNEY FEES
1000-04020
$ 348.81
$ 348.81
BEERUCENSE
100042810
$ -
$
MUNTYCLERKFEES
ION -44030
$ 529.00
$ 558.10
$ 11,694.75
$ 180.00
$ 12,861.85
CCLJURYFEE
1000A4140
$ "
JURY FEE
100044140
$ 80.00
$ 80.00
ELECTRONIC FILING FEES FOR&FILINGS
1000.44058
$ 156.00
$ -
$ 2.00
$ 24.00
$ 182.00
JUDGE'S EDUCATION FEE
1000-44160
$ -
$ 10.00
$ 10.00
JUDGE'S ORDER/SIGNATURE
1000-04180
$ 4.00
$ -
$ 16.00
$ 20.00
SHERIFF'S FEES
100 441" 0
$ -
$ 371.64
$ -
$ 75.00
$ 446.64
VISUAL RECORDER FEE
100044250
$ 43.77
$ 43.77
COURT REFPORTER FEE
1000-04270
$ 180.00
$ 30.00
$ 210,00
RESTITUTION DUE TO OTHERS
100049020
$ -
ATTORNEY FEES -COURT APPOINTED
1000-49030
$ 239,36
$ 239.36
APPELLATE FUND (TGC) FEE
2620-44030
$ 60.00
$ 10.00
$ 70.00
TECHNOLOGYFUND
2663-44030
$ 55.80
$ 55.80
COURTHOUSE SECURITY FEE
2670.44030
$ 60.00
$ 41.86
$ 443,00
$ 10.00
$ 554.86
COURT INITIATED GUARDIANSHIP FEE
2672-4030
$ 40.00
$ 40.00
COURT RECORD PRESERVATION FUND
2673.44030
$ 120.00
$ 20.00
$ 140.00
RECORD5ARCHIVEFEE
2675.44030
$ 4,065.00
$ 4,065.00
DRUG & ALCOHOL COURT PROGRAM
2698-04030005
$ 152,38
$ 152.38
JUVENILE CASE MANAGER FUND
2699.44033
$ -
$ -
FAMILYPROTECHONFUND
2706-44030
$ 15.00
$ 15.00
PRE-TRIAL DIVERSON AGREEMENT
2729-04034
$ -
$ 70.00
$ "
$ 490.00
LAW LIBARY FEE
2731-44030
$ 420.00
RECORDSMANAGEMENT FEE -CO CUR
2738-44300
$ 34.07
$ 4,276.00
$ 4,309.87
RECORDS MANGEMENT
2739-10899,44030
$ 60.00
$ 313.94
$ -
$ 10.00
$ 383.94
BOND FORFEITURE
27404OIA5050
$
$ "
FINES-COUNTYCOURT
2740.45040
$ 4,175.90
$ 4,175.90
STATE POLICE OFFICER FEES
7020-20740
$ 4.11
$ 4.11
CONSOLIDATED COURT COSTS
7070-10899
$ -
$ -
CONSOLIDATED COURT COSTS -COUNTY
7070.20610
$ 115.80
$ 115.80
CONSOLIDATED COURT COSTS -STATE
707020740
$ 1,041.55
$ 1,041.65
DRUG& ALCOHOL WORT PROGRAM -COUNTY
7390-20610.999
$ 3DA7
$ 30.47
DRUG & ALCOHOL COURT PROGRAM -STATE
7390-20740.999
$ 121.89
$ 121.89
STATE ELECTRONIC FILING FEE
7403-999-22887
$ 360.00
$ 6000
$ 420.00
STATE ELECTRONIC FILING FEE OR
7403-999-22990
$ 69.77
$ 69.77
EMSTRAUMA
7405-999.20740
$ 19D.35
$ 190.35
CIVIL INDIGENT FEE -COUNTY
748020610
$ 6.00
$ 1.00
$ 7.00
CIVIL INDIGENT FEE -STATE
7480-20740
$ 114.00
$ 19.06
$ 133,00
JUDICIAL FUND COURT COSTS
7495-20740
$ 209.29
$ 209.29
JUDICIAL SALARY FUND -COUNTY
7505-20610
$ 8.37
$ 6.37
JUDICIAL SALARY FUND -STATE
7505-20740
$ 75.33
$ 75.33
JUDICIALSALARY FUND
7505-20740-005
$ 504.00
$ -
$ 84.00
$ 586.00
TRAFFIC LOCAL (ADMINISTRATIVE FEES)
7538-228M
$ 3.00
$ 3.00
COURT COST APPEAL OF TRAFFIC REG(IP APPEALI
7538-22885
$ -
$
JUVENILE CRIME& DELINQUENCY FUND
7538.22886
$ -
BIRTH - STATE
7855-20780
$ 117.00
$ 117.00
INFORMAL MARRIAGES -STATE
7855-20782
$ 12.50
$ 12.50
JUDICIALFEE
7855.20786
$ 480.00
$ 80.00
$ 660.60
FORMAL MARRIAGES -STATE
7855-20788
$ 450.00
$ 450.06
NONDISCLOSUREFEE
7855-999-20790
$ -
$ "
TCLEOSECOURTCOST
7856-99940740
$ 0.30
$ 0.30
JURY REIMBURSEMENT FEE
7857-10899
$ -
$ -
JURY REIMBURSEMENT FEE -COUNTY
7857-20610
$ 6.66
$ 5.56
JURY REIMBURSEMENT FEE -STATE
7857-20740
$ 60.23
$ 50.23
STATETRAFFICHNE-COUNTY
786020610
$ 1.50
$ 1,56
STATETRAFFIC FINE -STATE
7860.20740
$ 28.50
$ 28.50
INDIGENT DEFENSE FEE -COUNTY
7865.20610
$ 2.79
$ 2.79
INDIGENT DEFENSE FEE -STATE
7865-20740
$ 25.10
$ 25.10
TIMEPAYMENT
786540899
$ -
$
$ 124.39
TIME PAYMENT -COUNTY
7950-20610
$ 124.39
TIME PAYMENT -STATE
795020740
$ 124.39
$ 124.39
BAIL JUMPING AND FAILURE TO APPEAR -COUNTY
7970-20610
$ -
BAILJUMPINGAND FAILURE TOAPPEAR -STATE
797020740
$ -
24.88.
OUEPORTLAVACAPD
9990.99991
$ 24.88
$
OUESEADRIFTPD
999099992
$ 0.20:
$ ;. 0.20.
DUETO POINT COMFORT PD
989099993
$ -
$ "
$; 4,000.00.
DUETO TE%Ai PARK$ & WILDLIFE
9990.99994
$ 4,000.00:
DUE TO TFW PARKS& WILDLIFE WATER SAFETY
9990.99995
$
OUETOTAOC
999099996
$ `
DUETO OPERATING/NSF CHARGES/OUETO OTHERS-
$ 3,146.00
$ 12,594.20
$ 20,959.25
$ 739.00
$ 37,440.45
TOTAL
FUNDS COLLECTED
$ 37,440.46
FUNDS HELD IN ESCROW:
$ (3.00)
AMOUNT
DUE TO TREASURER:
TOTAL RECEIPTS
$ 37,437.45
AMOUNT DUE TO OTHERS:
$ 4,022.08
1 OF2
UWREPORTSWONIRI'MUDRURANDTREASURER REMRT511O1T.853117 TREASURER REPDRTS L1.17
CALHOUN COUNTY CLERK
MONTHLY REPORT RECAPITUATION
MAY 2017
$ 6,244.00
FUND RECEIVED
DISBURSEMENTS
ENDING BOOK BALANCE
5/31/2017 $ 6,294.90
OUTSTANDING DEPOSITS"
OUTSTANDING CHECKS"
a
rN
BBALANCE 4/30/7017 $ 79,680.88
UND RECEIVED $ 2,000.00
ISBURSEMENTS $ 72,850.00
ENDING BOOK BALANCE 5/31/2017 $ 68,830.88
OUTSTANDING DEPOSITS'
OUTSTANDING CHECKS'
5/31/2017 $ 07,208.38
$ 2,000.00
XP odl,ila/. 611212017
\SUbmtlted by: Anna M Goodman, CDuniy Clerk Date
2 OF
GAM017
U,W, REPMT,WWHLMUDROR MD TRU5URER REPORTe=7.0.53117 TREASURER REPORTS
SHERIFF'S OFFICE MONTHLY REPORT
May -17
BAIL BOND FEE
$
1,395.00
CIVIL FEE
$
1,469.00
JP#1
$
487.50
JP#2
$
1,408.00
JP#3
$
554.00
JP#4
$
4,262.00
JP#5
$
SEADRIFT MUN.
$
PC MUN.
$
321.00
COUNTY COURT
$
DISTRICT
$
CASH BOND
$
-
TOTAL:
$
9,896.50
22. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 22)
To accept donations to the Calhoun County Library. (See Lists) (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Pfeifer, County Judge
SECONDER: Vern Lyssy, Commissioner Pet 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 20 of 32
Susan Riley
From:
Noemi Cruz <ncruz@cclibrary.org>
Sent:
Tuesday, June 13, 2017 6:20 PM
To:
'Susan Riley'
Subject:
Agenda Item # 1
Hi Susan,
Please add the following to the next Commissioners' Court meeting:
1) To accept donations
-Thanks
Noemi Cruz, Library Director
Calhoun County Public Library
200 W. Mahan
Port Lavaca, TX 77979
Phone 361.552.7250 ext. 23
Fax 361.552.4926
Email ncruz@cdibrary.or9
Web www cclibrary.M2
A -6 -
Calhoun County Public Library
www.cclibrary.org
W. Mahan I Port Lavaca, TX 77979- Ph: 361.552.7323 Fax: 361.552.5218
The following materials have been donated to the Calhoun County Public
Library System during the month of MAY 2017
Books
Donor
241 Books
Unknown
3 Books
Jerry McClendon
2 Books
Charles Payne
153 Books
Bridget Berger
70 Books
Rita Padron
10 Books
Margaret Servantes
Paperbacks
245 Paperbacks
Unknown
19 Paperbacks
Latisha Anderson
109 Paperbacks
Jerry McClendon
6 Paperbacks
Charles Payne
307 Paperbacks
Bridget Berger
35 Paperbacks
Rita Padron
2 Paperbacks
Jennifer Wright
14 Paperbacks
Margaret Servantes
Audio
1 Audio Book Bridget Berger
Music CD's
VHS
8 VHS Unknown
DVDS
2 DVD's Unknown
6 DVD's Hugh Ochoa
r
4 DVD's
Magazines
6 Magazines
14 Magazines
1 Magazine
6 Magazines
Others
2 Card Games
15 Garlands
48 Dz Color Eggs
52 Bath Sponges
32 Stuffed Animals
15 Bags of Eggs
20 Chess Sets
40 Misc Toys
27 Decor
12 Selfie Kits
30 Golf
42 Color Cups
66 Stickers
15 Bowling Carrots
100 Pkg Easter Grass
Bo Warren
Unknown
Bridget Berger\
Samuel Chavez
Arpitha Maddwell Prasad
Unknown
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
Wal-Mart
23. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 23)
To accept $100 donation from Karen Gordon for the Port O'Connor
Community Center. Funds to be deposid4ed to the 2017 line item for utilities.
(KF)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 21 of 32
June 15, 2017
Honorable Michael Pfeifer
Calhoun County Judge
211 S. Ann
Port Lavaca, TX 77979
RE: AGENDA ITEM
Dear Judge Pfeifer:
Kenneth W. Finster
County Commissioner
County of Calhoun
Precinct 4
Please place the following item on the Commissioners' Court Agenda for June 22, 2017.
Discuss and take necessary action to accept $100 donation from Karen Gordon for
Port O'Connor Community Center. Funds to be deposited to the 2017 line item for
Utilities.
Sincerely,
44UZ(W "moi
Kenneth W. Finster
KWF/at
P.O. Box 177 —Seadrift, Texas 77983 —email: kfinster@calhouncotx.org — (361) 785-3141 —Fax (361) 785-5602
2261
iF. i GORDON
KAREN L GORDON
37-UVI119 1121
PO 8I
.' . • •' ,TX 77982-0279r
DATE
{
-
AY TO THE
it
AA f...Lu�.
_
�
� A
{
24. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 24)
To accept donations to Calhoun County.
No Action
Page 22 of 32
25. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 25)
To declare certain items of County property at the Calhoun County Library as
surplus/salvage. (See Lists) (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
David Hall, Commissioner Pet 1
SECONDER:
Vern Lyssy, Commissioner Pet 2
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 23 of 32
Susan Riley
From:
Noemi Cruz <ncruz@cciibrary.org>
Sent:
Tuesday, June 13, 2017 6:20 PM
To:
'Susan Riley'
Subject:
Agenda Item # 2
Susan,
Please add the following to the next Commissioners' Court meeting:
2) To accept items to be declared surplus/salvage
-Thanks
Noemi Cruz, Library Director
Calhoun County Public Library
200 W. Mahan
Port Lavaca, TX 77979
Phone 361.552.7250 ext. 23
Fax 361.552.4926
Email ncruz@cclibrary.org
Web www.cclibrary.org
Calhoun County Public Library
www.ccllbrary.org
200 W. Mahan I Port Lavaca, TX 77979 Ph: 361.552.7323 rax: 361.552.5218
MAY 2017
1 would like the following items to be declared Surplus/Salvage
619 BOOKS
548 PAPERBACKS
1 AUDIO BOOKS
MUSIC CD'S
CD-ROM'S
8 VHS
12 DVD'S
10 MAGAZINES
OTHERS
2 Card Games
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Requested By:
Inventory
Description
Serial No.
Reason for
Number
Surplus/Salvage
Declaration
CPU Dell
1 PJ6M91
Obsolete
Dimension 5150
CPU Dell OptiPlex
1Y5PRB1
Obsolete
GX520
CPU HPxw4600
2UA9471WCO
Obsolete
Workstation
CPU Dell OptiPlex
9TGPRB1
Obsolete
GX520
CPU Dell
1 K6GH31
Obsolete
Dimension 5150
650-0298
CPU Dell OptiPlex
FWPRFG1
Obsolete
330
650-0289
CPU Dell OptiPlex
8PGPRB1
Obsolete
GX520
CPU Dell
GNJ6M91
Obsolete
Dimension 5150
CPU Dell OptiPlex
CXYGDD1
Obsolete
320
CPU HP
2UA01511YX
Obsolete
Workstation
xw4600
CPU Dell OptiPlex
9YSWJGI
Obsolete
760
CPU Dell OptiPlex
9YTSJG1
Obsolete
760
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Requested By:
Inventory
Description
Serial No.
Reason for
Number
Surplus/Salvage
Declaration
650-0306
CPU Dell
BGTLLG1
Obsolete
Vostro 240
CPU Dell
57QPR81
Obsolete
OptiPlex GX
170L
CPU
2UA9471WC2
Obsolete
HPWorkstation
xw4600
CPU Dell
GXYGDD1
Obsolete
O tiPlex 320
CPU Dell
HSGPRB1
Obsolete
Optiplex GX
520
CPU Dell
CRGPRB1
Obsolete
Optiplex GX
520
CPU HP
2UA00906MO
Obsolete
Workstation
xw4600
CPU Dell
HXYGDDI
Obsolete
Optiplex 320
Monitor Acer
ETLEIOD092005049F18502
Obsolete
Model V173B
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Requested By:
Inventory
Number
Description
Serial No.
Reason for
Surplus/Salvage
Declaration
HP Keyboard
BC2AAOFCPX8H97
Doesn't Work
HP Keyboard
CF34203300
Doesn't Work
Logitech Optical
Mouse
830524-000
Doesn't Work
Speaker
CN -5N356-69800-
2BL-8965
Doesn't Work
Speaker
3913A116
HP Keyboard
BC2ABODVBV93E1
Doesn't Work
HP Keyboard
B93ACOKVBTF1 KR
Doesn't Work
Kinyo 1 Way VHS
Rewinder
Obsolete
26. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 26)
To declare certain items of County property at the Calhoun County Library as
waste and authorize disposal of same. (MP)
RESULT:
APPROVED [UNANIMOUS]
MOVER:
David Hall, Commissioner Pet 1
SECONDER:
Vern Lyssy, Commissioner Pet 2
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 24 of 32
Susan Riley
From:
Noemi Cruz <ncruz@cclibrary.org>
Sent:
Tuesday, June 13, 2017 6:21 PM
To:
'Susan Riley'
Subject:
Agenda Item #3
Susan,
Please add the following to the next Commissioners' Court meeting
2) To accept items to be declared waste
-Thanks
Noemi Cruz, Library Director
Calhoun County Public Library
200 W. Mahan
Port Lavaca, TX 77979
Phone 361.552.7250 ext. 23
Fax 361.552.4926
Email ncruz@cclibrgrv.org
Web www.cclibrary org
Calhoun County Public Library
www.cclibrary.org
200 W. Mahan I Port Lavaca, TX 77979 Ph: 361.552.7323 Fax: 361.552.5218
MAY 2017
1 would like the following items to be declared Waste
89 BOOKS
89PAPERBACKS
AUDIO BOOKS
MUSIC CD'S
CD-ROMS
VHS
2 DVD'S
17 MAGAZINES
OTHERS
27. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 27)
To declare certain items of County property in the County Auditor's Office as
waste and authorize disposal of same. (MP)
RESULT: APPROVED [UNANIMOUS]
MOVER: David Hall, Commissioner Pet 1
SECONDER: Vern Lyssy, Commissioner Pct 2
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 25 of 32
Agenda Item for
Commissioners' Court —Thursday, June 22, 2017
Consider and take necessary action to declare certain items of County property in
the County Auditor's Office as waste and authorize disposal of same.
Calhoun County, Texas
WASTE DECLARATION REQUEST FORM
Department Name: County Auditor
Requested By: Cindy Mueller
Inventory
Number Description
Brother HL-5250DN Printer
Serial No. Reason for Waste Declaration
Broken
Brother HL-6180DW Printer
Broken
2 Cannon MP250 Calculators
Broken
1 Cannon MP21DX Calculator
Broken
Battery Backup
Broken
Miscellaneous Office Supplies
Broken or No Longer Usable
3 Auditor Received Stamps
No Longer Usable
28. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 28)
On the matter of declaring certain items of County property as
surplus/salvage.
No Action
Page 26 of 32
29. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 29)
On matter of transferring certain items of County property from one County
department to another County Department. (See List)
No Action
Page 27 of 32
30. APPROVAL OF PAYROLL (AGENDA ITEM NO. 30)
No Action
Page 28 of 32
31.CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 31)
On any necessary budget adjustments.
RESULT: APPROVED [UNANIMOUS]
MOVER: Venn Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 29 of 32
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32. APPROVAL OF BILLS (AGENDA ITEM NO. 32)
RESULT: APPROVED [UNANIMOUS]
MOVER: Vern Lyssy, Commissioner Pet 2
SECONDER: David Hall, Commissioner Pet 1
AYES: Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 30 of 32
June 22, 2017 20£7 APPROVAL LIST - 2017.BUDGET 37
COMMISSIONERS COURT MEETING OF 06/22/17
BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE
FICA
MEDICARE
FWH
NATIONWIDE RETIREMENT SOLUTIONS
OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT
TWA
UNITED WAY OF CALHOUN COUNTY
WILLIAM E. HEITKAMP, TRUSTEE
AT&T
AT&T MOBILITY
AUTO PARTS & MACHINE CO Fire Protect -Six Mile: Batteries Exchanged
CABLE ONE
CARDMEMBER SERVICE - COUNTY
CAVALLO ENERGY TEXAS LLC
CITY OF POINT COMFORT
CITY OF SEADRIFT
CPL RETAIL ENERGY
FRONTIER COMMUNICATIONS
GBRA
LA WARD TELEPHONE EXC. INC.
MCI COMM SERVICE
MIKE PFEIFER Cc Judge: Out of County Travel
REPUBLIC SERVICES 9847
RHONDA S KOKENA
TEXAS WAVENET WIRELESS
TISD, INC
VOYAGER
36
$486,588.24
P/R
$
45,816.80
P/R
$
10,715.34
P/R
$
37,914.41
P/R
$
2,555.98
P/R
$
1,429.17
P/R
$
280.00
P/R
$
10.00
P/R
$
348.91
A/P
$
51.28
A/P
$
684.22
A/P
$
281.04
A/P
$
1,831.67
A/P
$
8,310.72
A/P
$
20,573.12
A/P
$
5591
A/P
$
71.75
A/P
$
40.05
A/P
$
1,079.38
A/P
$
40.20
A/P
$
356.14
A/P
$
29.95
A/P
$
96.30
A/P
$
3,018.53
A/P
$
520.00
A/P
$
244.97
A/P
$
419.94
A/P
$
22,519.16
TOTAL VENDOR DISBURSEMENTS: $ 645,883.18
EFT - TRANSFER FROM MONEY MARKET ACCT PO OPERATING ACG.r (NOW) A/P $ 1,000;000.00
CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 42,117.96
TOTAL TRANSFERS BETWEEN FUNDS: $ 1,042,117.96
TOTAL AMOUNT FOR APPROVAL: $ 1,688,001.14
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR -----June 22, 2017
PAYABLES AND PAYROLL
5/1/2017 Mckesson Drug
1,128.39
5/1/2017 Return Item
686.32
5/2/2017 Payroll
250,373.39
5/2/2017 Payroll by Check
1,337.99
5/3/2017 Patient Refunds
14,630.13
5/3/2017 Weekly Payables
356,964.17
5/8/2017 McKesson Drug
2,557.21
5/8/2017 Weekly Payables
875.00
5/8/2017 Payroll by Check
702.34
5/9/2017 Return Item
391.00
5/9/2017 Payroll Liabilities
92,741.87
5/11/2017 Weekly Payables
273,815.63
5/11/2017 Broadmoor at Creek side Park Chk#171223
49,522.63
5/11/2017 Solera West Houston Chk#171224
20,200.46
5/11/2017 Payroll Liabilities
135.34
5/15/2017 TCDRS
115,404.28
5/15/2017 Payroll
253,613.14
5/15/2017 Payroll by Check
969.46
5/15/2017 Mckesson Drug
3,152.10
5/16/2017 Payroll Liabilities
93,688.39
5/17/2017 Weekly Payables
368,188.12
5/17/2017 Dr. Crowley Chk#171287
152.99
5/22/2017 McKesson Drug
3,564.00
5/23/2017 Weekly Payables
254,747.27
5/23/2017 Weekly Payables
1,012.62
5/24/2017 Weekly Payables
31,597.83
5/25/2017 Credit Card Invoice
3,189.10
5/25/2017 Credit Card Invoice
6,184.02
513012017 Weekly Payables
23,752.00
5/30/2017 McKesson Drug
2,480.82
5/30/2017 Payroll Liabilities
96,003.80
613012017 Monthly Electronic Transfers for Payroll Expenses(not incl above)
427.62
5/30/2017 Monthly Electronic Transfers for Operating Expenses
10,159.07
Total Payables and Payroll $ 2,334,346.50
INTER -GOVERNMENT TRANSFERS
5/31/2017 Inter -Government Transfers for May 2017 1,010,436.00
(Private Waiver to MMC)
Total Inter -Government Transfers $ 1,010,436.00
INTRA•ACCOUNT TRANSFERS
Private Waiver to MMC
MMC to Private Waiver
Total Intra -Account Transfers
SUBTOTAL MEMORIAL MEDICAL ;CENTER :DISBURSEMENTS Ii $ 3,344,784.30'1.
INDIGENT: HEALTHCARE FUND;: EXPENSES $ 42,117:66:::
NURSING: HOME UPIL EXPENSES:: FOR May 2017 $ 2,011,137.82;.
IGT MPAP NH Program For May 2017 $ 268.90
MMC Construction rl $
GRAND TOTAL DISBURSEMENTS APPROVED 6/08/2017 $ 5,366,309.18`
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ---- June 22, 2017
INDIGENT HEALTHCARE FUND:
INDIGENT EXPENSES
Adu Sports Medicine Clinic (Ayo Adu MD)
Arroyo -Diaz MD, Richard
Clinical Pathology Labs
Community Pathology Associates
Crowley D.O., William J.
Cummins MD, Michelle M.
Gulf Coast Foot Clinic PA
Malik MD, Azhar
Memorial Medical Center (OP $25241.801 ER $5889.30)
Memorial Medical Clinic
Memorial Medical Center Professional Fees
Port Lavaca Clinic
Refund: Port Lavaca Clinic
Regional Employee Assistance
Victoria Anesthesiology Assoc
Victoria Eye Center
Victoria Heart & Vascular Center
SUBTOTAL
Memorial Medical Center (Indigent Healthcare Payroll and Expenses)
Subtotal
Less: Co -Pays collected in May 2017
Less: Medicaid Reimbursement
842.08
47.85
30.32
39.56
160.00
242.95
22.14
79.62
31,131.10
3,117.67
0.00
1,270.21
0.00
640.92
351.41
625.23
80.23
38,681.29
4,166.67
42,847.96
(730.00)
0.00
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ----- June 22, 2017
PAYABLES AND PAYROLL
5/1/2017 Mckesson Dmg
1,128.39
5/1/2017 Return Item
686.32
512/2017 Payroll
250,373.39
5/2/2017 Payroll by Check
1,337.99
5/3/2017 Patient Refunds
14,630.13
5/3/2017 Weekly Payables
356,964.17
5/8/2017 McKesson Drug
2,557.21
5/8/2017 Weekly Payables
875.00
5/8/2017 Payroll by Check
702.34
5/9/2017 Return Item
391.00
5/9/2017 Payroll Liabilities
92,741.87
5111/2017 Weekly Payables
273,615.63
5 /1 112 01 7 Broadmoor at Creek side Park Chk#171223
49,522.63
5111/2017 Solera West Houston Chk#171224
20,200.46
5/11/2017 Payroll Liabilities
135.34
5/15/2017 TCDRS
115,404.28
5/15/2017 Payroll
253,613.14
5 /1 512 01 7 Payroll by Check
969.46
5/15/2017 Mckesson Drug
3,152.10
5116/2017 Payroll Liabilities
93,688.39
5117/2017 Weekly Payables
366,188.12
5/17/2017 Dr. Crowley Chk#171287
152.99
5/2212017 Mckesson Drop
3,564.00
5/23/2017 Weekly Payables
264,74727
5/2312017 Weekly Payables
1,012.62
5/24/2017 Weekly Payables
31,597.83
5/25/2017 Credit Card Invoice
3,189.10
5/25/2017 Credit Card Invoice
6,184.02
5/3 012 01 7 Weekly Payables
23,752.00
5/30/2017 Mckesson Drug
2,480.82
5/30/2017 Payroll Liabilities
96,003.80
5/30/2017 Monthly Electronic Transfers for Payroll Expenses(notind above)
427.62
5/30/2017 Monthly Electronic Transfers for Operating Expenses
10,159.07
Total Payables and Payroll $ 2,334,348.50
INTER -GOVERNMENT TRANSFERS
5/31/2017 Inter -Government Transfers for May 2017 1,010,436.00
(Private Waiver to MMC)
Total Inter -Government Transfers $ 1,010,436.00
INTRA -ACCOUNT TRANSFERS
Private Waiver to MMC
MMC to Private Waiver
Total Intra -Account Transfers
SUBTOTAL MEMORIAL MEDICAL CENTER IHSBURSEMENTS ?, $-3344784602
INDIGENT HEALTHCARE FUND -_EXPENSES _ $ 42,1171861
NURSING HOME UPL EXPENSES FOR May2017$ 8,011,137:82
IGT MPAP.NH Program For May 2017 ' ` $ 268901,
GRAND'TOTAL DISBURSEMENTS APPRQVED 6/OB12017 ° $ 8,368,308:lf
MEMORIAL MEDICAL CENTER
COMMISSIONERS COURT APPROVAL LIST FOR ---- June 22 2017
INDIGENT HEALTHCARE FUND:
INDIGENT EXPENSES
Adu Sports Medicine Clinic (Ayo Adu MD)
Arroyo -Diaz MD, Richard
Clinical Pathology Labs
Community Pathology Associates
Crowley D.O., William J.
Cummins MD, Michelle M.
Gulf Coast Foot Clinic PA
Malik MD, Azhar
Memorial Medical Center (OP $25241.80 t ER $5989.30)
Memorial Medical Clinic
Memorial Medical Center Professional Fees
Port Lavaca Clinic
Refund: Port Lavaca Clinic
Regional Employee Assistance
Victoria Anesthesiology Assoc
Victoria Eye Center
Victoria Heart & Vascular Center
SUBTOTAL
Memorial Medical Center (Indigent Healthcare Payroll and Expenses)
Subtotal
Less: Co -Pays collected in May 2017
Less: Medicaid Reimbursement
842.08
47.85
30.32
39.56
160.00
242.95
22.14
79.62
31,131.10
3,117.67
0.00
1,270.21
0.00
640.92
351.41
625.23
80.23
38,681.29
4,166.67
42,847.96
(730.00)
0.00
33.CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 33)
On single source, emergency and public welfare purchases and bills.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Vern Lyssy, Commissioner Pet 2
SECONDER:
David Hall, Commissioner Pet 1
AYES:
Judge Pfeifer, Commissioner Hall, Lyssy, Syma, Finster
Page 31 of 32
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34. PUBLIC DISCUSSION OF COUNTY MATTERS (AGENDA ITEM NO. 34)
COURT ADJOURNED: 10:37 AM
Page 32 of 32