2002-04-25
e
ORDER ON
APPLICATION TO CLOSE AND ABANDON A PORTION OF A PARK AT
ALAMO BEACH, CALHOUN COUNTY, TEXAS
BE IT REMEMBERED THAT THE COMMISSIONER'S COURT OF CALHOUN
COUNTY on the 25th day of April, 2002, aftcr notice in the newspaper and posting and
pursuant to 317.001,3 I 7.002 and 317.003 of the Texas Local Government Code upon
hearing, motion, second, discussion and unanimous vote the Court closed and abandoned
a O. I 9 acre tract of San Atttonio Park and a .12 acre tract, more or less, being a part of
Alamo Boulevard of Alamo Beach Townsite as per Plat or Record in Volume V, Page 01,
Decd Records of Calhoun County, Texas, as set out in the attached survey from
David W. Gann.
Sam McCormick, is the owner of the real property located adjacent to the park and road
abandoned, and said park property is described as being part of the Alamo Beach
Townsite, being a 0.19 ace tract more or less and a part of San Antonio Park and a .12
acre tract being a part of Alamo 13oulevard, adjacent to Lot 9, Block 41 of the Alamo
Beach Townsite as per Plat of Alamo Beach found in Volume V, page 0 I, Deed Records
of Calhoun County, Texas and as set out in the attached legal description and survey plat.
No person appeared at the public hearing and voiced any objection to the action.
e
IT IS THEREFOR ACCORDINGLY ORDERED BY THE CALHOUN COUNTY
COMMISSIONERS COURT that the 0.19 and .12 acre tract described in the attached
legal description and survey plat BE AND IS HEREBY CLOSED AND ABANDONED
to the adjoining land owner Sam McCormick on this the 25th day of April, 2002.
,
".I [RS "~,i
\ \.,.1i . .',',. \11
. . , . . . . . " (. ) , ~
.,,'. (? _f'
"'._.{~,'\
. ..* /-
6',,_, ,',
:t.,',:'
. ....,....
.~-'f
.....,<..- :t
:',.' ';~ 'c' ~. ~'::~, 't, '~.' .'
~
Arlene N. M rshal
Calhoun County Judge
e
137
e
e
e
Sam McCormick
0.12 Acre and 0.19 Acre
Part of San Antonio Park,
And Alamo Boulevard, Alamo
Beach Townsite, Narcisco
Cabazos Survey, A-3, Calhoun
County, Texas.
STATE OF TEXAS
s
COUNTY OF CALHOUN
s
DESCRIPTION of a 0.19 acre tract, more or less, being part of San Antonio Park of Alamo Beach
Townsite and a 0.12 acre tract, more or less, being part of Alamo Boulevard as per Plat of Record
in Volume V, Page 01, Deed Records of Calhoun County, Texas. These two tracts being more fully
described as follows:
Tract One: 0,19 Acre
BEGINNING at a 5/8 inch iron rod with a yellow plastic cap found for the
Southwest corner of this 0,19 acre being described and being in the Northeast line of
AlalllO Boulevard of the aforesaid Alamo Beach Townsite. Said found 5/8 inch iron
rod bears N 790 13' 00" E, 70,00 feet from a 5/8 inch iron rod with a yellow plastic
cap found marking the Southeast corner of Lot 9, Block 41 of the aforementioned
Alamo Beach Townsite and also being the Northwest corner ofa 0.54] acre tract of
land as described in Volume 288, Pages 234-238 of the Calhoun County Official
Records;
THENCE, N 10047' 00" W (Base Bearing), with the said Northeast line of Alamo
Boulevard, same being the Southwest line of San Antonio Park, for a distance of
75,00 feet to a 5/8 inch iron rod with a yellow plastic cap found for the Northwest
corner of this tract and the Southwest corner of a 0.185 acre tract of land as described
in Volume 288, Pages 262-266 of the Calhoun County Official Records;
THENCE, N 790 13' 00" E, passing at 35.01 feet a 5/8 inch iron rod with a yellow
plastic cap found on line and I'lf a TOTAL DISTANCE of 118,44 feet to a point for
corner at the point of intersection with the existing shoreline of Lavaca Bay;
THENCE, in a Southerly direction with the said existing shoreline of Lavaca Bay
along the following courses and distance:
S 270 58' 21" E, 6,71 feet,
S 140 II' 14" W, 27.84 feet,
S 040 09' 00" E, 34.23 feet,
AND S 260 02' 18" E, 9.69 feet to a point for corner;
THENCE, S 790 13' 00" W, passing at 47.27 feet a 5/8 inch iron rod with a yellow
plastic cap found on line for reference and for a TOTAL DISTANCE of 107.25 feet
to the PLACE OF BEGINNING; CO NT AINING within these metes and bounds
0.19 acre, more or less, situated in and a part of the Narcisco Cabazos Survey, A-3,
Calhoun County, Texas.
Tract Two: 0.12 Acre
BEGINNING al a 5/8 inch iron rod with a yellow plastic cap found marking the
Southeast corner of Lot 9, Block 41 of the Alamo Beach Townsite. Said found 5/8
inch iron rod being in the Southwest line of Alamo 130ulevard and being the
Southwest corner of this tract and the Northwest corner of a 0,32] acre tract of land
described in Volume 288, Pages 234-238 of the Calhoun County Official Records;
THENCE, N 10047' 00" W (l3ase Bearing), with the said Southwest line of
Alamo 130ulevard, same being the Northeast line of I3l0ck 41, Alamo l3each
Townsite, a distance of 75.00 feet to a 5/8 inch iron rod with a yellow plastic cap
found for corner, which is also the Northwest cornel' of said Lot 9, Block 41 and
I
138
the Southwest corner of a 0.121 acre tract of land as described in Volume 288,
Pages 262-266 of the Calhoun County Official Records;
THENCE, N 790 13' 00" E, a distance of 70.00 feet a 5/8 inch iron rod with a
yellow plastic cap found for corner at the point of intersection with the Northeast
line of Alamo Boulevard;
THENCE, S 10047' 00" E, a distance of75.00 feet with the Northeast line of
Alamo Boulevard, to a 5/8 inch iron rod with a yellow plastic cap found for
corner;
THENCE, S 790 13' 00" W. a distance of 70.00 feet to the PLACE OF
BEGINNING; CONTAINING within these metes and bounds 0.12 acre, more
or less, situated in and a part of the Narcisco Cabazos Survey, A-3, Calhoun
County, Texas.
The foregoing DESCRIPTION was prepared from an actual on the ground survey made
under my direction and supervision in November 200 I, and is true and correct to the best
of my knowledge and belief
dl,((/~4-
DA VID W. GANN
REGISTERED PROFESSIONAL LAND SURVEYOR
NO.3816
NOTE: 1) Bearings are based on the recorded Subdivision Plat of Alamo Beach in Volume V, Page 01 of the
Calholln COllnty Deed Records.
2) Corners are as shown on the accompanying Survey Drawing.
Job No, 2664-00 t
139
2
e
e
e
LAVACA
BAY
VOL. 288, PC, 262-266
OFFICIAL RECORDS
VOL. 288. PC. 234- 238
OFFICIAL RECORDS
77
8/ ;:::-.
1 ;
. er,
:?
l
L:!
f....
er,
;;j BLOCK 58
DOWLING
PARK
5
-
vS (;!
o' ()
'(
V1tl.l'lo
~Do.QQ'
12S.Do.
A-"1[-"11\10
~u
STOiv
-"1 VEivU
-"1 V E
'E:ivUE)
NARCISCO CABAZOS SURVEY, A-3
ALAMO BEACH TOWNSITE
VOL_ V. PG_ 01
. Denotes Fnd. 5/8" I.R.
With Plastic Cap
=PLAT=
(;) Denotes Fnd. 5/8" I.R.
( ) Denotes Recorded Plat Name
I. DAV/D W. GANN. A REGISTERED PROFESSIONAL LAND SURVEYOR. DO HEREBY CERTIFY
THAT THE PLAT SHOWN HEREON REPRESENTS l'HE RESULTS OF AN ON l'HE GROUN!) SURVEY
MADE UNDER MY DIRECTION AND SUPERVISION IN NOVEMBER 2001, AND THAT CORNERS
ARt' AS Sf/OWN HEREON.
\'-'\t: O~.rc.t
""\:G\STc,~,.:U'
~:'~" ~ f'O..i<
... DAVID W.'GANt.i' .
.. '.:~' '38'16' .~.:..
<.iAR"fSS\a~'OQ;-
'Vb SUR~t:'"
Il /l;/ l'
,;jdc:t-(r-d"A
DAVID W. GANN -----
REGISTERED PROFESSIONAL LAND SURVEYOR
NO. 3816
e
NOTE: 1) MCTES AND DOUNIJS IJESl.'l/lPl'lON PRE'I'AI/EIJ W/TII T/IIS DI/AW/NC;.
2) lJEAJ//NGS AliE lJASEIJ ON T//E I/ECOlilJCIJ PLAT.
3) NO EASEMENTS WE'RE LOCATED OTHEI/ THAN TIIOSE SIIOWN HEREON.
~05 W. LIVE OAK
1-.361-552-4509
PORT LAVACA. TEXAS
SAM McCORMICK
BEING 0.12 ACRE ,J: 0.19 ACRE. },fORE OR LESS. SITUATED
IN THE NARC/sea CABAZOS SURVEr, A-3, ALAMO BEACH
TOWNSiTE. CALHOUN COUNTY, TEXAS.
G & W
ENGINEERS, INC.
n. b. a.w.o.
rccom'd b. a.w.e.
dote: 1\-08 01
!lellle: 1".. 100'
'ob no.: 2664-00\
draw In no.: 2664001P
140
141
e
APPLICATION TO CLOSE AND ABANDON ROAD AND P ARK AT
ALAMO BEACH, CALHOUN COUNTY, TEXAS
TO THE HONORABLE COMMISSIONER'S COURT OF CALHOUN COUNTY:
Sam McCormick is the owner of the real property located on the side of the roadway
and park land sought to be closed and abandoned, which roadway and park are described
as being part of the Alamo Beach Townsite, being a 0.19 ace tract of San Antonio Park
and being a 0.12 acre tract of Alamo Beach Boulevard, as shown on the attached survey
and as shown per Plat of Alamo Beach found in Volume V, page 0 I, Deed Records of
Calhoun County, Texas. Sam McCormick is making application to the Calhoun
County Commissioner's Court for the abandonment of this road and park propcrty
as described.
A HEARING HAS BEEN SCHEDULED IN COMMISSIONERS COURT FOR:
The 25th day of April, 2002, at 10:00 o'clock a.m. in the Commissioners Court
Room, Calhoun County Courthouse, 211 S. Ann, Port Lavaca, Texas. At the hearing
the Commissioners Court will determine whether the parks and roads should be
closed and abandoned. All interested persons desiring to protest the closing and
abandonment is DIRECTED TO APPEAR AT THE TIME AND PLACE OF THE
HEARING.
e
Notice of this Application to close and abandon roads and parks at Alamo Beach,
Calhoun County, Texas, has been published in the newspaper of general circulation in
Calhoun County, Texas, once a week for 3 weeks prior to the scheduled hearing and has
been posted for at least 21 days before the hearing at the following locations:
I. Courthouse Door in Calhoun County , Texas;
2. On the land sought to be abandoned at Alamo Beach;
3. On the door of the Circle H conveyance store near property.
This application is singed by eight (8) property owners in Precinct One (I) of Calhoun
County, Texas. This application is governed by 251.051 of the Texas Transportation
Code and its following provisions and 317.001 of the Texas Local Government Code
and its following provisions.
(\)~j.~-
2./i)a'lf~. ~~
3.0~~$z- !J--u~
["d "'"-~} d~
5 ~ ~_:
6. J; ~~
7. .llet eo '~"-Ju~.., I
8.1JZt'(fA/ui" 4"'d/.ncC
e
Sam McCormick
0,12 Acre and 0.19 Acre
Part of San Antonio Park,
And Alamo Boulevard, Alamo
Beach Townsite, Narcisco
Cabazos Survey, A-3, Calhoun
County, Texas.
STA TE OF TEXAS
!l
COlJNTY OF CALHOUN S
e DESCRIPTION of a 0.19 acre tract, more or less, being part of San Antonio Park of Alamo Beach
Townsite and a 0,12 acre tract, more or less, being part of Alamo Boulevard as per Plat of Record
in Volume V, Page 01, Deed Records of Calhoun County, Texas. These two tracts being more fully
described as follows:
Tract One: 0.19 Acre
BEGINNING at a 5/8 inch iron rod with a yellow plastic cap found for the
Southwest corner of this 0.19 acre being described and being in the Northeast line of
Alamo lloulevard of the aforesaid Alamo Beach Townsite. Said found 5/8 inch iron
rod bears N 790 13' 00" E, 70.00 feet from a 5/8 inch iron rod with a yellow plastic
cap found marking the Southeast corner of Lot 9, 13lock 41 of the aforementioned
Alamo Beach Townsite and also being the Northwest corner of a 0.541 acre tract of
land as described in Volume 288, Pages 234-238 of the Calhoun County Official
Records;
e
THENCE, N 10047' 00" W (Base Bearing), with the said Northeast line of Alamo
Boulevard, same being the Southwest line of San Antonio Park, for a distance of
75.00 feet to a 5/8 inch iron rod with a yellow plastic cap found for the Northwest
corner of this tract and the Southwest corner of a 0.185 acre tract of land as described
in Volume 288, Pages 262-266 of the Calhoun County Official Records;
THENCE, N 790 13' 00" E, passing at 35,01 feet a 5/8 inch iron rod with a yellow
plastic cap found on line and JClr a TOTAL DISTANCE of 118.44 feet to a point for
corner at the point of intersectlon with the existing shoreline of Lavaca Bay;
THENCE, in a Southerly dlrection with the said existing shoreline of Lavaca Bay
along the following courses and distance:
S 270 58' 2]" E, 6.7] feet,
S 14011' ]4" W, 27.84 feet,
S 040 09' 00" E, 34.23 feet,
AND S 26002' 18" E, 9,69 feet 10 a point l'or corner;
THENCE, S 79013' 00" W, passing at 47.27 feet a 5/8 inch iron rod with a yellow
plastic cap found on line tar reference and tar a TOTAL DISTANCE of 107.25 feet
to the PLACE OF BEGINNING; CONTAINING within these metes and bounds
0.19 acre, more or less, situated in and a part of the Narcisco Cabazos Survey, A-3,
Calhoun County, Texas.
Tract Two: 0.12 Acre
e
BEGINNING at a 5/8 inch iron rod with a yellow plastic cap found marking the
Southeast corner of Lot 9, Block 41 of the Alamo Beach Townsite. Said found 5/8
inch iron rod being in the Southwest line of Alamo Boulevard and being the
Southwest corner of this tract and tbe Northwest corner of a 0.321 aCre tract of land
described in Volume 288, Pages 234-238 of the Calhoun County Official Records;
THENCE, N 10047' 00" W (Base Bearing), with the said Southwest line of
Alamo Boulevard, same being the Northeast line of Block 41, Alamo Beach
Townsite, a distance of 75,00 feet to a 5/8 inch iron rod with a yellow plastic cap
found for corner, which is also the Northwest corner of said Lot 9, Block 41 and
1
142
the Southwest corner of a 0.121 acre tract of land as described in Volume 288,
Pages 262-266 of the Calhoun County Official Records;
THENCE, N 790 13' 00" E, a distance of 70.00 feet a 5/8 inch iron rod with a
yellow plastic cap found for corner at the point of intersection with the Northeast
line of Alamo Boulevard;
THENCE, S 10047' 00" E, a distance of75.00 feet with the Northeast line of
Alamo Boulevard, to a 5/8 inch iron rod with a yellow plastic cap found for
corner;
e
THENCE, S 790 13' 00" W, a distance ono.oo feet to the PLACE OF
BEGINNING; CONTAINING within these metes and bounds 0.12 acre, more
or less, situated in and a part of the Narcisco Cabazos Survey, A-3, Calhoun
County, Texas.
The foregoing DESCRIPTION was prepared from an actual on the ground survey made
under my direction and supervision in November 2001, and is true and correct to the best
of my knowledge and belief.
I''t~ o,F, rc-t
<0'\: (-;11; r f R' :"'0-
*:'<(-v 1i1 <",;..-1<
. "DAVIDW.'GANN'"
. >j,~' 3ill'6 'i~"
-1' A: .^"fSS 10.. 'ci"'c
"0 .sUR~'t..-\
jJ ad!
. - ~LU ~f
DA VII) W. GANN -;;
REGISTERED PROFESSIONAL LAND SURVEYOR
NO. 3816
e
NOTE: I} Bearings are based on the recorded SubdiVision Plat of Alamo Beach in Volume V, Page 01 of the
Calhoun County Deed Records.
2) Corners are as shown on the accompanying Survey Drawing.
Job No, 2664-00 I
e
2
143
LAVACA
BAY
VOL. 288, PG. 262-266
OFFICIAL RECORDS
S"itv
VOL. 288. PG, 234- 2.38
OFFICIAL RECORDS
DOWUNG
p Af~K
BLOCK 58
_L"i1\10
SiOtv
"i Vttv
"iV, Ut
[tvUE.)
NARCISCO CABAZOS SURVEY, A-3
ALAMO BEACH TOWNSITE
YOLo Y. PG_ 01
. Derwtes Fnd. S/8" I.R.
With Ptastic Cap
=PLAT=
o Derwtes Fnd. S/8" l.R.
( ) Denotes Recorded ptat Name
I. DAV/D W, GANN. A REGISTERED PROFESSIONAL LAND SURVEYOR. DO HEREBY CERTIFY
THAT THE PLAT SHOWN HEREON REPRESENTS THE RESULTS OF AN ON THE GROUND SURVEY
MADE UNDER MY DIRECTION AND SUPERVISION IN NOVEMBER 2001, AND THAT CORNERS
ARE AS SHOWN HEREON.
... DAVID W.'i.;ANN" .
.. '.:~' '38'1'6' .~.:..
("i;,R^:tSS'o"':'O'i:.-
'YD SUR~'(..-\
11 I
4dl-Ltltfi!-
DAVID W. GANN ------
REGISTERED PROFESSIONAL LAND SURVEYOR
NO. 3816
e
N01'lc': 1) MliTES AND nOUNDS DESCIIlI'TION PREPARED WITll TillS DRAW/NI;.
2) lJA'AIIlNGS AIlE BASED ON TllE RECORDED PLAT.
3) NO EASEMENTS WERE: LOCATED OTllA'R THAN TllOSE' SHOWN HE:REON.
'05 W. L1VEOAK
1-361-552-4509
PORT LAVACA. TEXAS
SAM McCOIlMICK
BE/NG 0.12 ACRE .t 0.19 ACRE. MORE DR LESS. SITUATED
IN THE NARC/SCO CABAZOS SURVEY. A-3. ALAMO BEACH
TOWNSITE. CALHOUN COUNTY, TEXAS.
G & W
ENGINEERS, INC.
fl. b. a.W.D.
recom'd b. a.w.e.
dale: 11 DB 01
,cole: \-... lOa'
ob no.: 265-4 00\
drowln nc.~ 2664001P
144
BIDS AND PROPOSALS - SALE OF ETNYRE CHIP SPREADER FOR
PRECINCT 2 AND SALE OF PANAORASCOPE MOTORIZED VIEW FOR
MEMORIAL MEDICAL CENTER
Bids for the sale of the Etnyre Chip and Spreader and the Panaorascope Motorized View
were opened on April 18, 2002 by Lesa Casey and Rita Miller. The County Auditor read
the bid for the sale ofthe Etnyre Chip spreader for Precinct 2 from A. K Gillis and son in
the amount of $9,000 and the bid for the sale of the Panaorascope Motorized View for
Memorial Medial Center from Diagnostic Equipment Sales, Inc. in the amount of $2,501.
The Auditor said both bids are subject to sales tax.
e
A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to
accept the bid of A. K. Gillis and Son, Inc. in the amount of $9,000 for the Etnyre Chip
Spreader at Precinct 2. Commissioners Galvan, Balajka, Floyd, Finster and Judge
Marshall all voted in favor.
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
accept the bids of Diagnostic Equipment Sales, Inc. for the Panaorascope Motorized
View at Memorial Medical Center in the amount of $2,501. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
)~
SINCE 1 E32S
A.K. GILLIS & SONS INC.
HEAVY HIGHWAY SITE EXCAVATION
218 COLLEGE STREET
P.O. BOX 576
SULPHUR SPRINGS, TEXAS 75483
V 803-8B5-31 24
F 903-885-7023
..
April 1,2002
County Judge's Office
3rd Floor
Calhoun County Courthouse
21 I S. Ann Port Lavaca, TX 77979
Re: Etnyre Chip Spreader
To Whom It May Concern:
We would like to offer a bid of$9,000.00 for the above referenced piece of equipment.
Should we be the successful bidder, please contact us at the above address and/or phone.
Sincerely,
e
A.K. Gillis & Sons, Inc.
~ LJJi
Clay Walker
Vice President
CW/lkl
145
_
_
_
BEN H. COMISKEY. JR.. c.p.A.
COUN1Y AUDITOR, CALHOUN COUNTY
COUNTY COURTHOVSE ANNEX - ZOI W. AUSTIN
PORT LA V ACA, TEXAS 77979
(512) SS3-4610
THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WANE TECHNICALITIES. REJECT
ANY OR ALl- BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO
CALHOUN COUNTY. FAILURE TO FOLLOW THE GUlDELJNES SET FORTH IN THE
SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID
ACCEPTED.
NAME: (}iQQnfJ5-1,'c. Et",t""t1o?l 59/"'<; / :r',,&
t7
ADDRESS: ij//;/ tJ/. C"r/7?~" tJ,; Vt:-
ClTY,STATE.,Z1P: t3,J/~ {!.1?6se L,9. ;7'(/037
PHONE NUMBER: Jtz7 - .;lIt? - tJ'/..5'/
""".A>.. L."," All J''P-
AUTHORlZEDSIGNATURE: ;/ A.
TlTl-E: ft.">;.!",,,!-
BID AMOUNT 1J 35tJ/, (JP
1 - RADX RANORAMASCOPE MOTORIZED VIEWER (MOVABLE)
WITH VARIABLE LlGHT CONTROL
MODEL MV4000A
PURCHASED IN 1991
BIDS AND PROPOSALS - SWAN POINT PARK AND BOA T RAMP REPAIRS
The County Auditor said the bids were originally suppose:l to be opened on April 18th,
2002, however, the advertisement showed the wrong date of April 25th so they are being
opened today.
Mr. Comiskey read the bid from Lester Contracting, Inc. in the amount of $57,500 and
from Rudon Lease Service, Inc, in the amount of $81,150. The bids will be awarded on
May 9, 2002.
Commissioner Finster said they have been working on this project for eight years. Due to
an agreement with the State of Texas, repairs will be funded by the Texas Parks and
Wildlife Department with matching funds from the General Land Office. After
renovations, the State will transfer four or five acres of the park to the County and give an
interlocal agreement for maintaining the rest He thanked Teddy Morris with Rudon for
all his help in this matter.
146
. ;~'~~/t~
. :~.
. ,l,1/
. . ~....~~tr~,,'
Calhoun CourilY,~.
BOAT RAMP AND EROSION CONmoC.''';;"
., IW'OVE!Llalr8 \j~~""
. f1NAN POINT:/~~
. 00300:~',;1~
BID FORM
....;.:
" "
'.'.:,f
.:;. .'....~'Hi
<
'. ":'~~
.,
Bidding FInn:
RuDen LeasJI' Service, 'iInc.
Addre&s:
3500 'E Hwy 185
P 0 Bex 187
Seedrift, TX 77583
Clly, Stata, ZIp:
PROJECT IDENTIFICATION:
:
CALHOUN COUNTY
BOAT RAMP AND EROSION CONTROL IMPROVUENTS
AT SWAN POINT - .
THIS BID IS SUBMITTED TO:
Calhoun County Commlssloner'. Court
:m s. Ann Street .
POrllavaca. Taxas 77979
e
-
1. Pursuant to and In compllanc:e wlth the Invitallon to Bid and the proposed Contract Documanti
datad Aug~t 2001, prepared by TllStengeer. Inc. relatIng to the above referenced project. the
undersigned. hereby propos81 and egrees to fully perlorm !he wer!< wItln the Urne .lated haraln
and In atrlclaccordance with the proposed Contract Documents. and addenda !herero. lor !he
following .urn of money. .
BAse BID
A. BASE BID ITELl NO.1:
All labor, materlals, .ervlcas. equipment and aD other lhlngs n8Cellary to dr8dge, by mechanical
axcsvallon, malarlallrom San Antonlo Bay adjacent to !he Swan Point Boat Ramp lor the follovilng
unit price:
EaUmaled 1000 CV 0 $ 12.25
ICY . $ 12, 250 . 00
B. BASE BID ITEU NO. 2:
All labor. matarlaIs. lervlcas. equipment end aD other tI1lngs naceaaary to complete.the ac;ope 01
wol1c lor !he Boat Ramp RenovaIIona In accordance with the plana and .peclllcallona lor the
lollowlng lump sum price: .
Thirty-five -Thou~and Nin~'Hund're.d
DOUAAS
e
$ 35 ;~OD,.-OO'
003()()"1014
'(.
147
_
BOAT RAMP AND EROS~=
IMPoVEMENTS
SWAN POINT
00300
C.
BASE BID ITEM NO.3:
All labor, materials. servfces, equIpment and all things nec8S8lUy for compleUon of the scope of
work for 500 LF of ElO810n Controllmprovemen18 at Swan Point, for' a lump sum prfce of:
Thirty-three Thousand
DOLlARS
$ 33,000.00
TOTAL AMOUNT OF BASE BID:
Eiahtv-one Thousand One Hundred And Fiftv
DOLlARS
$ 81.150.00
_
ADOIT1VE ALTERNATE UNIT PRI~E BID:
AdditIonal labor, materials, services, equipment and all other things necessary 10 add addlUon8J
Unear footage of Erosion Control RIp-Rap to the Scope of Wor!<. Contractor understands thaI the
estimated quantity given Is for bidding pUrposes only and Is nOI a guarantee of the Quanuty of
additional work that may be authorized. The decision to authorize additional work or not shaD be
dependent on the avallability of funds for the project. Additional work, If authorized, may be from a
minimum of 1 to a maximum of approximately 310 LF.
Estimated310LFC $ 66.00
IlF .. $ 20,460.00
HIGHEST AMOUNT BID. being the sum of TOTAL AMOUNT OF BASE BID and ADDITIVE ALTERNATE
BID at the estimated Quantity, on which the enclosed Bid Bond or Certified Check Is baSed.:
One Hundred and One Thousand Six Hundred Ten
DOLLARS
$ 101,610.00
2.
If awarded this contract, the undersigned will execule a satisfactol}' Constructlon Contract, Labor
and Material Payment Bond, Performance Bond, and proof of insurance coverage with the Owner
for the entire work awarded per the Contract Documents within 10 days after Notice of Award. It Is
agreed that this proposal Is subjected to the Ownor's acceptance for 8 period of 30 days from the
date of bid opening.
_
148
----
.....---.-..-
-..-
. :~
...:.......::;
. ..,.....:(
.," '.: ','('
.~.: '.,:.,~:
.'. . .:~
. ..---~
.;~
.'~
:i
.:~
'f:
~~
,
Calhoun ~
BOAT RAMP AND EROSION CONTROL
IMPOVEMENTa
SWAN POINT
00300
3. BIDDER has examined the site and loeellty where the Work 18 to be performed, the legal
requirements. (federal, stale and loea/laws, ordinances, rules and regulatfons). and the condltfona
affecting cost, progress or performance of the Work and has made such Independent
Investfgatfons as BIDDER deems necessary.
4. This Bid 18 genuine and not made in the interest of or on behan of any undisclosed person, firm or
corporatfon and Is not submitted In conformity with ,,"y agreement or .rulee of any gt'OUp,
assoclatfon, organlzaJlon or corporatlon: BIDDER has not directly or Indirectly Induced or sollcltad
any other Bidder to submit a false or sham Bid; BIDDER has notsollclled or Induced any P8llIOn,
firm or a corporatlon to refrain from bidding; and BIDDER has not sought by collusion to obtain for
himself any advantage over any other Bidder or over OWNER.
5. The undersigned agrees to the foRowing: .
A. . To fumish all labor, materials, equipment, and all other things necessary to complete It-
work as shown and speclfled in the Contract Documents. . _
B.
To substantially complete the Work within 90 calendar days efter the Contract
Tlme commences, and be 100% completed and ready for final paymsnt within 10
calendar days alter the date of Substantial CompletIon.
'.
C. To s1a1l work 14
days after the Notice to Proceed.
6. Bidder accepts the provisions of the agreement as to liquidated damages In the event of failure to
complete the Work on lime.
7_ Receipt of the following addenda is acknowledged:
Daled No.
No.
Dated No.
Dated
6. The following documents ara attached to and made a Condition of this Bid:
A. Required Bid Security In the form of a B!d Bond Issued by an acceptable surety, certified
check, or cashie~s check.
B. Experience record.
9.
. Communications concerning this Bid shall be delivered to the address of bidder InclCBted above. e
Bidder agrees that the Owner has the right to accept or reject any or all bIds and 10 waive any and
aIllnformallilias.
10.
ClCl~rlll.~ of... .
149
...._.",.~_...,-_.~
....
.::-
J''''' .
. .
.:
_
Calhoun .
BOAT RAMP AND EROSION 00=
IMPOVEMENTS
SWAN POINT
00300
SUBMITTED ON
04/ 1 8 . 20.E.!!.....
. ,
By 1(~
Signature
President
TItle
RuDon Lease Service, Inc.
Company
Seal If Bidder Is a Corporation
EXPERIENCE RECORD
Ust 01 projects. similar to thilt covered by proposal. which BIDDER has succ8&SIully completed:
Amount 01
Contract Award Tvoe of Work
$605,000 Rock & Harbor
Dale
Com Dieted
Owr1er Contact
and Dhone no.
'93 City of Seadrift
_
Improvement Feb.
$69,500
$24,000
Levee & Matts
Mar. 'DO GBRA David Dodd
Rock & Drainage Structures Aug. '01 WCIO#1 Harold Evans
$10,000 Rock & Orainaqe Structures Apr. '02, CCDO#1 Ken Dolezal
$16.000 Concrete Ramo
Nov. '01 Tesoro Marine
Ust 01 projects BIDDER In now engaged In completing:
Amount 01
Contract Award
Twe 01 Wor'K
%
Comolete
Owner Contact
and ohone no.
None
_
00300- 4 of 4
150
e
.'l:.
Calhoun County
BOAT RAMP AND EROSION CONTROL
IMPOVEMENTS
SWAN POINT
00300
BID FORM
Bidding Firm:
Lester. ~r\'1-Rod-;r11' :en\!...
Address:
~ 0 Ba)
q 8'10
City, State, Zip:
fORt- lChvCitQ --n::: '1'7Q1 q
PROJECT IDENTIFICATION:
CALHOUN COUNTY
BOAT RAMP AND EROSION CONTROL IMPROVMENTs
AT SWAN POINT
e
THIS BID IS SUBMITTED TO:
Calhoun County Commissioner's Court
211 S. Ann Street
Port Lavaca, Texas n979
1. Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents
dated August 2001, prepared by Testengeer, Inc. relating to the above referenced project, the
undersigned, hereby proposes and agrees to fully perform the work witin the time stated herein
and in strict accordance with the proposed Contract Documents, and addenda therere, for the
following sum of money.
BASE BID
A. BASE BID ITEM NO.1:
All labor, materials, services, equipment and all other things necessary to dredge, by mechanical
excavation, material from San Antonio Bay adjacent to the Swan Point Boat Ramp for the following
unit price:
Estimated 1000CY@ $ q, 50
ICY = $
9. 500. 00
.
8. BASE BID ITEM NO.2:
All labor, materials, services. equipment and all other things necessary to complete the scope ,.
work for the Boat Ramp Renovations in accordance with the plans and specifications for th"
following lump sum price:
-rWEIJiY - SIX T#oUSA-rvD F7(}~- /-fu;,}OfleD
DOLLARS
$
z 4-, 500. "0
,
nn~oo- 1 of 4
151
.-
_
Calhoun County
BOAT RAMP AND EROSION CONTROL
IMPOVEMENTS
SWAN POINT
00300
C.
BASE BID ITEM NO.3:
AJllabor, materials, services, equipment and all things necessary for completion of the scope of
work for 500 LF of Erosion Control Improvements at Swan Point, fo(a lump sum price of:
-rw~A./7'Y - OA./E -rfkJusmvp FluE Hl.hVIY2f':L>
DOLLARS
$ 2.1,500. 00
TOTAL AMOUNT OF BASE BID:
;:::/,c T'r' - S 6::l/eAJ -rINu s~;) t= WIr rJf.#oI/>II- .r1>
DOLLARS
$ .s-7.500.oa
ADDITIVE ALTERNATE UNIT PRICE BID:
_
Additional labor, materials, services, equipment and all other things necessary to add additional
linear footage ot Erosion Control Rip-Rap to the Scope of Work. Contractor understands that the
estimated quantity given is for bidding purposes only and is not a guarantee of the quantity of
additional work that may be authorized. The decision to authorize additional work or not shall be
dependent on the availability of funds for the project. Additional work, if authorized, may be from a
minimum of 1 to a maximum of approximately 310 LF.
Estimated 3tO LF @ $
43.00
ILF = $
/3,330.00
HIGHEST AMOUNT BID. being the sum of TOTAL AMOUNT OF BASE BID and ADDITlVE ALTERNATE
BID at the estimated quantity, on which the enclosed Bid Bond or Certified Check is based.:
.5 e-III?Alr'r' -rHOu's";NP €1(;flr t'ft./IfIMt;{) -rHII2T7' DOLLARS
$ 70, 830. .00
2.
If awarded this contract, the undersigned will executa a satisfactory Construction Contract, Labor
and Material Payment Bond, Pertormance Bond, and proof of insurance coverage with the Owner
for the entire work awarded per the Contract Documents within 10 days after Notice of Award. It is
agreed that this proposal is subiected to the Owners acceptance for a period of 30 days from the
date of bid opening.
_
00300- 2 of 4
152
.e
>. ','
<.:::'~~.: ",.
Calhoun County
BOAT RAMP AND EROSION CONTROL
IMPOVEMENTS
SWAN POINT
00300
3.
BIDDER has examined the s~e and locality where the Work is to be performed, the legal
requirements. (federal, state and local laws, ordinances, rules and regulations). and the conditions
affecting cost, progress or performance of the Work and has made such independent
investigations as BIDDER deems necessary.
4.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and Is not submitted in conformity with any agreement or rules of any group,
association, organization or corporation; BIDDER has noi directly or indirectlY induced or sorlCited
any other Bidder to subm~ a false or sham Bid; BIDDER has notsoficited or induced any person,
firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for
himseK any advantage over any other Bidder or over OWNER.
The undersigned agrees to the following: .
A. To furnish all labor, materials, equipment, and all other things necessary to complete tte
work as shown and specffied in the Contract Documents.
B. To substantially complete the Work within q 0 calendar days after the Contract
Time commences, and be 100% completed and ready for final payment within / ~O
calendar days after the date of Substantial Completion.
5.
C. To start work 20
days after the Notice to Proceed.
6. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to
complete the Work on lime.
7. Receipt of the fol/owing addenda is acknowiedged:
No.
Dated No.
Dated No.
Dated
8. The following documents are attached to and made a Condition of this Bid:
A- Required Bid Security in the form of a Bid Bond issued by an acceptable surety, certified
check, or cashier's check. .
B. Experience record.
9.
Communications concerning this Bid shall be delivered to the address of bidder indicated above.
e
10. Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive any and
all informatlities.
00300- 3 01 <1
153
-
Calhoun County
BOAT RAMP AND EROSION CONTROL
IMPOVEMENTS
SWAN POINT
00300
SUBMITTED ON Ilr-J Zt;' . 20.QL.
~@~
?Rts;d~n+
Trtle
J&?,kl1. c..crr\"I\QL-t-\f\O, ,IhQ..
Company \
Seal if Bidder is a Corporation
EXPERIENCE RECORD
Ust of projects, similar to that covered by proposal, which BIDDER has successfuily completed:
Amount of
Contract Award Tvoe of Work
S eQ_ . A H-o..ch O\P.r'\t
Date
Comcleted
Owner Contact
and chone no.
e
Ust of projects BIDDER in now engaged in completing:
Amount of
Contract Award
Tvoe of Work
%
Comclete
Owner Contact
and chane no.
5' e-e.. fh-r a.ch ffi0'\-r-
_ 00300- 4 of 4
154
BURLINGTON NORTHERN AND SANTA FE RAILWAY - INSTALL GRADE
CROSSING IN BOYD AND SIKES ROADS IN PRECINCT 4 AND TRAFFIC
PROTECTION DURING CONSTRUCTION
Ray Herman with Burlington Northern and Santa Fe Railway requested the Court's
permission to cross Boyd and Sikes Roads in Precinct 4 for the proposed railroad
crossing. They will reduce the curve in Boyd Road on the approach, raise the elevation
approximately four feet and widen the existing road and put in cross-butt signs and lights
all at the railroad's expense. On Sikes Road, they will modify the approach because the
topping rail will be four feet higher than the existing road. At both locations, they will
widen the existing roads where they cross the tracks, There will be crossing protection
for cross-butt signs and auxiliary lighting. In future anticipation of putting in active
warning devices or flashing lights, (Texas Department of Transportation requires a 20
foot right-of-way for flashing lights and both locations have only 16 foot right-of-ways),
they will widen the easement now. They are working with Drainage District #10 on a
ditch modification on Sikes Road to accommodate the easement widening.
e
Commissioner Finster stated he had requested all of this because both of these roads have
unique problems. Sikes Road is a main thoroughfare for cotton modules and the railroad
is right in the curve in Boyd Road
Mr. Herman said streetlights will be installed on these roads.
A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to
allow Burlington Northern and Santa Fe Railway to install railroad grade crossings at
Boyd and Sikes Roads in Precinct 4 and realign a portion of Boyd Road to facilitate the
proposed rail crossing; authorize the standard "X' cross-butt to be placed at Boyd and
Sikes Roads, along with warning protection with auxiliary street lights, and to grant the
contractor use of the county roads during construction; designate Mr. Ray Herman as the
community liaison to work with the public on any issues that may arise with all charges
to be at the railroad's expense. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Marshall all voted in favor.
e
BIDS AND PROPOSALS - FAIRGROUNDS PAVILION ROOF REPAIRS
A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to
approve the bidding specifications and authorize the County Auditor to advertise for bids
for repairs of the storm damage to the Fairgrounds Pavilion roof with bids to be opened
on May 20, 2002 and awarded May 23, 2002. Commissioners Galvan, Balajka, Finster
and Judge Marshall all voted in favor.
BAYSIDE ESTATES SUBDIVISION IN SWAN POINT IN PRECINCT 4
PRELIMINIARY PLAT
David Gann with G&W Engineers presented the preliminary plat of Bayside Beach
Estates Subdivision in Swan Point in Precinct 4. It is a I65-acre development with 114
lots and a five-acre lake for owners' use. A proposed marina and boat ramp will have the
first boat lift in Seadrift. Roads have been built to County specifications and there are
forty-foot wide drainages, A public water system will be put in going through the City of
Seadrift or GBRA will be asked to put in a water line or the contractor may put in a water
system. If accepted by the City of Seadrift, the contractor will give the water system to
them. They propose to have the project finished this year. The owner is David Ellers of
Houston.
e
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
approve the preliminary plat of Bayside Estates in Swan Point. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
155
SUNILANDINGS SUBDIVISION/PORT ALTO AREA - DEDICATION FOR
PUBLIC USE OF STREETS AND CERTAIN PROPERTIES
e
Commissioner Floyd discussed the Sunilandings Phase I Subdivision plat which was
originally approved by the Court in 1971; the revised plat was approved in 1992. There
are dedications of rights-of-way for public use on the plats. The developer was Anita
Koop. She sold her investment to Paul Chen. In the Chen bankruptcy, some property
was deeded back to Mrs. Koop, et al by Sheriff's Deed which included streets and canals.
Mrs, Koop sold a certain property to Leonard Kunefke, Commissioner Floyd reviewed a
case of the public's right to use this portion of the road, Owners of property who wanted
to get in to mow were stopped by Mr. Kunefke and the Sheriff's Department called for
assistance. Mr, Kunefke addressed the Court and presented some paperwork and an
Order of Acceptance of Roads signed by Commissioner Lindsey. Mr. Kuenfke said
landowners have to cross a flume to get to their property and it was all right with him.
Commissioner Floyd suggested the County enlist an attorney to determine the public's
interest in this and see what action the Court should take to protect this interest. He said
acceptance of plats dedicated the rights-of-way to the public; acceptance of roads for
maintenance is another matter. Commissioner Finster said the matter needs to be looked
over by the County's attorney. The court needs to establish who owns the right-of-way,
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
authorize himself to obtain legal counsel to clearly determine the rights, interests and
properties of the public in Sunilandings and make recommendations on how to protect
these rights. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
ELEVATOR MAINTENANCE
ELEVATOR
CONTRACT WITH THYSSENKRUPP
e
A Motion was made by Commissioner Galvan and seconded by Commissioner Balajka to
authorize the County Judge to enter into a $5,292 contract with ThyssenKrupp Elevator
for elevator maintenance. (Dover, the previous company, has changed ownership three
times,) Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in
favor.
ThyssenKrupp Elevator
January 14,2002
@
e
CalhounCount'fc;ns
Attn;
211 S. Ar1n Street
Port lavaca, TX 77919
Route Nurn.: 0008
Contract: IF00372
Customer;;
Serial;# 340038
d" d b )10 ourelevator(s) are due during the month 01 FebruarY
Th" annual aEllnsp~ctlOn (as in I~tte ali 0; ther :nnual safety test as required by the Statp of Texas and
2002. The following IS our proposa ope 0 d b a aElll1spector and certifiedwlttl the State.. Thlscovers
me Amenc,an Na_~~;:I.aS~;?I;S~~:::;~~uSs;~or~ination, notification, transportatlon, .,cnedul,ng, handling,
~~c~~n~g %~~~~ent5, prOVIding wnnen quOtations tor bringing eq(Jlpm~nrinto c<JmpllanCI:.
'h of: $16000 A.s authorized please sign and return one (1)
We propa~e to pral/i1est~e sl~rvty~Sh~~etr.~:~~ns.or com-ments, please do n<'lt hesitate to tonl;;cl us
copy 01 thiS proposa. ou ., ~
Elevators wllle.xerClse caution and care In ll'l<! perlOm1Clnc<! of lros lesling.. but will not be
rnyssen.Krbl"p,P ,"ydamagedonetolhe building ~trlJctureorequlpmentoc::asloned bylhesetests,
responsl eOf"
Unless otherwise stated, Purchaser ilgleeS to PilY ilS follows: 1000.'0 upon completion.
This Proposal IS submitted/or acceptance within ~O day.. Irom the date e~ec<.ited by Elevator Conllactor,
. d - , (oval by an executive officel 0/ E1evalor Contractor will
Purchaser's acceptarll:::! o/thl.s Pro,posal an Its .,pp Ih work,'erein desccibed. All prior represenlallons 01
conslJlute excluslve.ly an~ entirely .he Agreement IOr( v:rbal will be deemed 10 be merged herein. and no
agreements re~ardln~d~~~ wor~ ;~:~~~e~~~~~ :liJ be r~cogrTrze-a unleu ma~e in writing and properly
~~~~t~d<ln~:\~thor p~rtie~~nsIT~iS ~'OctPOb:~::::~eC~I~Yrti~~n~~~~I~~S c;~~~ctO~~il~~e ~~a~~~:d ~: ~~
maintefl<ince contract c:.menty Ifl elle ' ,
Proposal.
No agent or employee 5hall hal/e the autt10rity 10 waive or mOOlI)- any terms of Inis Agreement
C HOON CO ThyssenKI1.lPP Elevator Corpora\.Jn
( OfflCeat:~9BearLafl.e1406
BY: ~,1:Jflw
Phone:
F~:c
For Eleva,ors at:
CalhounCountyC:hs
211 S, Ann Street
Port Lavaca, TX 7797S
Quantity: One
iype:HYdro
Test:~nnualf5year
BY:
Print Name: Arlene N. Marshall
TITLE.: Ccnntv Judl!1! OAT2.J..L.1]1QL
?rinl Name; Dawn Folks
--,i'PROVED BY:
, d oordlnatlonforrulUreannual
.. ADDENDUM TO CONTRACT. Tu inc:uGe. the cost of the inspector ,ee an C lJ"1
tes'..s we wilt increase the arno.um of your .11illntenance a;;reement S 12.GO per man ..
Upon approval please imual and diHe. Initial
Dale
156
J an, 15. 2002 10: 27 AM
ThvssenKrupp Elevator-Corpus 077
No.9 7 0 6
P.2/1 e
~
ThyssenKrupp Elevator
January 14, 2002
Calhoun County Cths
Alln:
211 S. Ann Street
Port Lavaca, IX 77979
Route NUITh: 0008
Contract IFOO~7Z~
Customer #
Serial # 340037
Phone:
Fax:
For Elevators at
Calhoun County Cths
211 S. Ann Street
Port Lavaca, IX 77979
Quantity: One
Type: Traction
Test lA:imUal/ S year
The annual QEI inspection (as Indicated above) for your erevator(s) are due during the month af February
2002. The following is our proposal to perform the annual safety test as required by the State of Texas and
the American National Safety Code, witnessed by a QEllnspector, and certified with the State. This covers
the cost of providing a QEI Inspector plus coardination, notification, transportation, scheduling, handling,
processing documents, providing written quotations for bringing equipment into compliance.
We propose to provide the services for the sum of. $160.00 . As authorized please sign and return one (1)
COpy of this proposal.. Should you have questions or comments, please do not hesitate to contact us.
ThyssenKrupp Elevators will exercise caution and care in the performance of this testing, but will not be
responsible for any damage done to the building structure or equipment occasioned by these tests.
e
Unless otherwise stated, Purchaser agrees to pay as Iollows: 100% upon completion.
This Proposal is Subr.1illed for acceptance within 30 days rrom the date executed by Elevatar Contractar.
Purchaser's acceptance of this Proposal and its approval by an executive officer of Elevator Contractor will
constitute exclusively and entirely the Agreement for the work herein described. Ail prior representations or
agreements regarding this work. whether written or verbal, will be deemed to be merged herein) and no
other changes in or additions to this Agreement will be recognized unless made in writing and properly
executed by bath parties. This Proposal specifically contemplates work outside the scope of any
maintenance contract currently in effect between the parties; any such contract shail be unaffected by this
Proposal.
No agent or employee shall have the authority to waive or modify any terms af this Agreement.
cALHOlJN10~TY
Ii,' , I j ThyssenKrupp Elevator Corporation
BY: r /)(7 j; V 2) 11 A A .d ~A. Office at. ~ Bear Lane #406
Signature of authorized official BY: ~ ~k:J
Print Name: Arlene N. Marshall
Print Name: Dawn Foiks
TiTLE: County Judge DATE: 1/28/02
APPROVED BY:
.. ADDENDUM TO CONTRACT: To include the cost of the inspector fee and coordination for future annual
lests we will increase the amount of your maintenance agreement $ 12.00 per month.
Upon approval please initial and date. Initial
Date
e
ThYSliQIlKrupp 8evilor Corporation
34.9 Bear Lilnel40G
CdrpU5 Chrisd, Tex-II! 18415
Telephone: 3al.,299-00~' aOO~J:34-a964
Fax: J6l--299.Q60:Z
E-mail: dawnJolks@thyli5enkruppelevillol.com
Internet: _.thYs:!Ol!nkttJppell!vBlar.~OITl
157
e
Elevator Maintenance Agreement.
To: Calhoun County
211 South Ann Street
Port Lavaca, Texas 77979
(Hereinafter Purchaser)
For: Calhoun County Courthouse-Jail Elevator
211 South Ann Street
Port Lavaca, Texas 77979
By:
ThyssenKrupp Elevator
5449 Bear Lane, Suite 406
Corpus Christi, Texas 78405
(361) 299-0033
e
UNITS TO BE MAINTAINED
Unit Quantity Manufacturer
Type of Unit
UnitlD or Serial # Number of Stops
One (1)
TKE (Modernization) Hydraulic Pass. FL 6411
Three (3)
ThyssenKrupp Elevator agrees to maintain Purchaser's elevator equipment as ouWned in
this agreement. We will endeavor to provide a comprehensive maintenance program to
maximize the performance, safety, and life span of your equipment.
e
ThyssenKrupp Elevator
(t
158
Elevator Maintenance Agreement
?Jl~s@l.s!ill@iH'ls:".,,~._,_.._,
You will be billed twice per year, Jenuary 1
and July 1, per your request.
Your responsibilities.
Product information. You agree to provide
ThyssenKrupp Elevator with current wiring
diagrams that reflect all changes, parts
catalogs, and maintenance instructions for
tha aquipment covared by this agreement.
You agree to authorize us to produce single
copies of any programmable device(s) used
in the equipment for tha purpose of archival
back-up of the software embodied therein.
These items will remain your property.
Safety. You agree to instruct or warn
passengars in the proper use of the
equipment and to keep the aquipmant under
continued surveillance by competent
personnel to detect irregularities between
ele'iatar examinations. You agree to report
immedietely eny condition that mey indicate
the need for correction before the next
regular examination. You agree to shut
down the equipment immediately upon
manifestation of any irregularities in
operation or appearance of the equipment,
notify us at once, and keep the equipment
shut down until the completion of eny
repairs. You agree to give us verbal notice
immediately and written notice within ten
(10) days after any occurrence or accident
in or about the elevator. YOLl agree to
provide our personnel a safe place in which
to work. We reserve the right to discontinue
work in the building whenever) in our sole
opinion, our personnel do not have a safe
place in which to work. You agree to
provide a suitable machine room including
secured doors, waterproofing, lighting,
ventilation and heat to maintain the room at
a temperature of 50Clf minimum to 90ClF
maximum. You also agree to maintain the
elevator pit in a dry condition at all times.
Should water or other liquids become
present, you will contract with others for
removal and the proper handling of such
liquids.
Other. You agree not to permit others to
make alterations, additions, adjustments, or
repairs or replace any component or part of
the equipment during the term of this
159
agreement. You agree to accept our
judgment as to the means and methods to
be employed for any corrective work under
this agreement. In the event of the sale,
lease or other transier of the elevator(s) or
equipment described herein) or the
premises in which they are located, you
agree to see that such successor is made
aware of this agreement and assumes and
agrees to be bound by the terms hereof for
the balance of the agreement, and subject
to termination as herein provided, or
otherwise be liable forthe full unpaid
balance due for the full unexpired term of
the agreement.
INDEMNITY CLAUSE
Purchaser agrees to fully and completely
defend, indemnify and hold harmless
ThyssenKrupp Elevator Irom any and all
claims and lawsuits (whether same is for
personal injury, property damage or death
of any person) asserted against
ThyssenKrupp Elevator which allege to have
a factual or legal basis in the servces
contemplated by this contract; regardless of
whether such actions arise from the use,
operation, repair, installation) or condition of
the equipment which is the subject of this
contract or its machine room(s),
hatchway(s), or component part(s}.
Purchaser understands and agrees that its
obligation to defend, indemnify and hold
harmless exist regardless of whether it is
alleged or proved that ThyssenKrupp
Elevator is jointly or solely liable under
theory of legal fault, inciuding, but not
limited to negligence) gross negligence,
strict liability, strict product liability, breach
of warranty (whether expressed or implied)
or breach of contract. Purchaser recognizes
its obligation under this clause includes
payment of all attorney's fees, costs of court
and other expenses of litigation incurred by
ThyssenKrupp Elevator, together with any
and all damages (inciuding punitive
damages to the extent allowed by law)
awarded by court) jury or other competent
authority, judgments, settlements, appeal
bonds necessary to suspend judgment
pending appeel, interest (pre-judgment and
post-judgment) and attorney's fees awarded
to an adverse party arising out of such
e
Page 3 of 4
claims or lawsuits. This indemnification
obligation is the broadest allowed by law.
You expressly agree to name ThyssenKrupp
Elevator as an additional insured in your
liability and any excess (umbrella) liability
insurance policy(ies). Such insurance must
insure us for those daims or losses
referenced in the above paragraph. You
hereby waive the right of subrogation.
Other considerations.
Items not covered. We do not cover
cosmetic) construction, or ancillary
components of the elevator system,
induding the finishing, repairing, or
replacement of the cab enclosure, ceiling
frames) panels, and/or fixtures, hoistWay
door panels, door frames, sills, car flooring,
floor covering, lighting fixtures, ceiling light
bulbs and tubes, main line power swTtCheS'e
breaker(~), feeders to controller, hydraulic
elevator Jack outer casing, buried piping,
alignment of elevator guide rails, smoke and
fire sensors, fire service reports,
communication devices, security systems
not installed by us, batteries for emergency
lighting and lowering, air conditioners,
heaters) ventilation fans and all other items
as set forth and exciuded in this agreement.
Annual price adjustments. As the costs we
incur for providing elevator service increas€:
and decrease annually, we will adjust the
price of your service accordingly on an
annual basis. We will adjust your monthly
price based on the percentage change in the
average rate paid to elevator examiners.
This rate consists of the hourly rate paid to
examiners plus fringe benefits and union
welfare granted in place of or in addition to
the hourly rate. Fringe benefits include
pensions, vacations, paid holidays, group
insurance, sickness and accident insurance,
and hospital insurance.
Pricing may also increase or decrease in the
event the equipment is modified from its A
present state. _
Overdue invoices. A service charge of 11h.%
per month, orthe highest legal rate,
whichever is less, shall apply to overdue
accounts. If you do not pay any sum within
sixty (60) days from the billing date, we may
Elevator Maintenance Agreement
also choose to do one of the following: 1)
suspend all service until all amounts due
have been paid in full, or 2) declare all sums
for the unexpired term of this agreement
tiimmediatelY and terminate this
emenl. If ThyssenKrupp Elevator elects
spend service, we shall not be
responsible for damages or injuries to
persons or property from the lack of service.
Upon resumption of servics, you will be
responsible for payment to ThyssenKrupp
Elevator of any costs we incur as a result of
the suspension of service.
Non~perfonnance. lINon-performanceH is
defined as our inability to remedy any
deficiencies within thirty (30) days after
receiving written notification from you.
Other conditions. With the passage of time,
equipment technology and designs will
change. We will not be required to make
any changes or recommendations in the
existing design or function of the unit(s). We
shall not be obligated to service, make
renewals or repairs upon the equipment by
reason of obsolescence, misuse of the
equipment, another's negligence, loss of
power, blown fuse(s), tripped stop
switch(es), theft, vandalism, explosion, fire,
power failure, water damage, storm,
.ning, nuisance calls, acts of civil or
ary authorities, strikes, lockouts, ects of
ad, or any other reason or cause beyond
our control. In the event any component of
the elevator becomes obsolete or
outmoded, or is no longer manufactured by
the original manufacturer, it shall be your
obligation to replece the obsolete or
outmoded component at your expense. We
will not be obligated to install new
attachments or parts upon the equipment as
recommended or directed by insurance
companies, any governmental agency or
authority, or any third party.
Should your system require any of the
safety tests on the commencement date of
this agreement, ThyssenKrupp Elevator
assumes no responsibility for the operation
of the governor or safeties on traction
elevators, or the hydraulic system on
hydraulic elevators under the terms of this
agreement until the test has been made.
We shall not be liable for damage to the
e
building structure resulting from the
performance of safety tests. Should the
respective system fail any of the required
tests, it shall be your sole responsibility to
make necessary repairs and to place the
equipment in a condition that will be
acceptable for coverage under the terms of
this agreement.
In the event a third party is retained to
enforce, construe or defend any of the terms
and conditions of this agreement or to
collect any monies due hereunder, either
wrth or without litigation, the prevailing party
shall be entitled to recover all costs and
reasonable attorney's fees.
You hereby waive trial by jury and do further
hereby consent that venue of any
proceeding or lawsuit under this agreement
shall be in Dellas County, Texas.
In the event any portion of this agreement is
deemed invalid or unenforceable by a court
of law, public policy or statute, such finding
shall not affect the validity or enforceability
of any other portion of this agreement.
Our rights under this agreement shall be
cumulative and our failure to exercise any
rights given hereunder shall not operate to
forfeit or waive any of said rights and any
extension, indulgence or change by us in
the method, mode or manner of payment or
any of its other rights shall not be construed
as a waiver of any of its rights under this
agreement.
Acceptance.
Your acceptance of this agreement and its
approval by an authorized manager of
ThyssenKrupp Elevator will constitute
exclusively and entirely the agreement for
the services herein described. All other prior
representations or agreements, whether
written or verbal, will be deemed to be
merged herein, and no other changes in or
edditions to this agreement will be
recognized unless made in writing and
properly executed by both parties. Should
your acceptance be in the form of a
purchase order or other similar document,
the provisions of this agreement will govern
in the event of a conflict. This proposal is
hereby accepted in its entirety and shail
Page 4 of 4
constitute the entire agreement as
contemplated by you and us.
No agent or employee shell heve the
authority to waive or modify any of the terms
of this agreement without the written
approval of en authorized ThyssenKrupp
Elevator manager.
Accepted:
By:
ative)
Matt Blair
Date:
(361L299-0033
~/t /02-
CALHOUN COUN1Y
By:
(Signature at Authorized Individual)
(printed Of Typed Name)
Title:
Date:
ThyssenKrupp Elevator Approval:
By:
Title: Branch Manager
Date:
160
Elevator Maintenance Agreement.
e
To: Calhoun County
211 South Ann Street
Port lavaca, Texas 77979
(Hereinafter Purchaser)
For: Calhoun County Courthouse
211 South Ann Street
Port lavaca, Texas 77979
By: ThyssenKrupp Elevator
5449 Bear lane, Suite 406
Corpus Christi, Texas 78405
(361) 299-0033
e
UNITS TO BE MAINTAINED
Unit Quantity Manufacturer
Type of Unit
Unit 10 or Serial II Number of Stops
One (I)
Otis
Traction Pass.
340037
Four (4)
ThyssenKrupp Elevator agrees to maintain Purchaser's elevator equipment as outlined in
this agreement. We will endeavor to provide a comprehensive maintenance program to
maximize the performance, safety, and life span of your equipment.
e
ThyssenKrupp Elevator
.
_ 161
Elevator Maintenance Agreement
Special conditions.
__._____~~......_w....,'.",.."'7''"''"''''''=~.,t!:I'''''''''.'''',.'''''-,-...~_
You will be billed twice per year, January I
and July 1, per your request.
."ur responsibilities.
.~duct information. Yau agree to provide
ThyssenKrupp Elevator with current wiring
diagrams that reflect all changes, parts
catalogs, and maintenance instructions for
the equipment covered by this agreement.
You agree to authorize us to produce single
copies of any programmable device(s) used
in the equipment for the purpose of archival
back-up of the software embodied therein.
These items will remain your property.
Safety. You agree to instruct or warn
passengers in the proper use of the
equipment and to keep the equipment under
continued surveillance by competent
personnel to detect irregularities between
elevator examinations. You agree to report
immediately any condition that may indicate
the need for correction before the next
regular examination. You agree to shut
down the equipment immediately upon
manifestation of any irregularities in
operation or appearance of the equipment,
notify us at once, and keep the equipment
.ut down until the completion of any
airs. You agree to give us verbal notice
mediately and written notice within ten
(10) days after any occurrence or accident
in or about the elevator. You agree to
provide our personnel a safe place in which
to work. We reserve the right to discontinue
work in the building whenever, in our sole
opinion, our personnel do not have a safe
place in which to work. You agree to
provide a suitable machine room including
secured doors, waterproofing, lighting,
ventilation and heat to maintain the room at
a temperature of 500F minimum to gOOF
maximum. You also agree to maintain the
elevator pit in a dry condition at all times.
Should water or other liquids become
present, you will contract with others for
removal and the proper handling of such
liquids.
Other. You agree not to permit others to
make alterations, additions, adjustments, or
repairs or replace any component or part of
the equipment during the term of this
e
agreement. You agree to accept our
judgment as to the means and methods to
be employed for any corrective work under
this agreement. In the event of the sale,
lease or other transfer of the elevator(s) or
equipment described herein, or the
premises in which they are located, you
agree to see that such successor is made
aware of this agreement and assumes and
agrees to be bound by the terms hereof for
the balance of the agreement, and subject
to termination as herein provided, or
otherwise be liable for the full unpaid
balance due for the full unexpired term of
the agreement.
INDEMNITY CLAUSE
Purchaser agrees to fully and completely
defend, indemnify and hold harmless
ThyssenKrupp Elevatorfrom any and all
claims and lawsuits (whether same is for
personal injury, property damage or death
of any person) asserted against
ThyssenKrupp Eiavatorwhich allege to have
a factual or legal basis in the services
contemplated by this contract; regardless of
whether such actions arise from the use,
operation, repair, installation, or condition of
the equipment which is the subject of this
contract or its machine room(s),
hatchway(s), or component part(s).
Purchaser understands and agrees that its
obligation to defend, indemnify and hold
harmless exist regardless of whether it is
alleged or proved that ThyssenKrupp
Elevator is jointly or solely liable under
theory of legal fault, including, but not
limited to negligence, gross negligence,
strict liability, strict product liability, breach
of warranty (whether expressed or implied)
or breach of contract. Purchaser recognizes
its obligation under this clause includes
payment of all attorney's fees, costs of court
and other expenses of litigation incurred by
ThyssenKrupp Elevator, together with any
and all damages (including punitive
damages to the extent allowed by law)
awarded by court, jury or other competent
authority, judgments, settlements, appeal
bonds necessary to suspend judgment
pending appeal, interest (pre-judgment and
post-judgment) and attomey's fees awarded
to an adverse party arising out of such
Page 3 of 4
claims or lawsuits. This indemnification
obligation is the broadast allowed by law.
You expressly agree to name ThyssenKrupp
Elevator as an additional insured in your
liability and any excess (umbrella) liability
insurance policy(ies). Such insurance must
insure us forthose claims or losses
referenced in the above paragraph. You
hereby waive the right of subrogation.
Other considerations.
Items not covered. We do not cover
cosmetic, construction, or ancillary
components of the elevator system,
including the finishing, repairing, or
replacement of the cab enclosure, ceiling
frames, panels, and/or fDCtures, hoistway
door panels, door frames, sills, car flooring,
floor covering, lighting fixtures, ceiling light
bulbs and tubes, main line power switches,
breaker(s), feeders to controller, hydraulic
elevator jack outer casing, buried piping,
alignment of elevator guide rails, smoke and
fire sensors, fire service reports,
communication devices, security systems
not installed by us, batteries for emergency
lighting and lowering, air conditioners,
heaters, ventilation fans and all other items
as set forth and excluded in this agreement.
Annual price adjustments. As the costs we
incur for providing elevator service increase
and decrease annually, we will adjust the
price of your service accordingly on an
annual basis. We will adjust your monthly
price based on the percentage change in the
average rate paid to elevator examiners.
This rate consists of the hourly rate paid to
examiners plus fringe benefits and union
welfare granted in place of or in addition to
the hourly rate. Fringe benefits include
pensions, vacations, paid holidays, group
insurance, sickness and accident insurance,
and hospital insurance.
Pricing may also increase or decrease in the
event the equipment is modified from its
present state.
Overdue invoices. A service charge of 11h%
per month, or the highest legal rate,
whichever is less, shall apply to overdue
accounts. If you do not pay any sum within
sixty (60) days from the billing date, we may
162
Elevator Maintenance Agreement
also choose to do one of the following: 1)
suspend ell service until all amounts due
have been paid in full, or 2) declare all sums
lor the unexpired term of this agreement
due immediately and terminate this
agreement. If ThyssenKrupp Elevator elects
to suspend service, we shall not be
responsible for damages or injuries to
persons or property from the lack of service.
Upon resumption of service, you will be
responsible for payment to ThyssenKrupp
Elevetor of any costs we incur as a result of
the suspension of service.
Non-performance. IINon-performance- is
defined as our inability to remedy any
deficiencies within thirty (30) days after
receiving written notification from you.
Other conditions. With the passage of time,
equipment technology end designs will
change. We will not be required to make
any changes or recommendations in the
existing design orfunction of the unit(s). We
shall not be obligeled to service, make
renewals or repairs upon the equipment by
reason of obsolescence, misuse of the
equipment. another's negligence, loss of
power, blown fuse(s), tripped stop
switch(es), theft, vandalism, explosion, fire,
power failure, water damage, storm,
lightning, nuisance calls, acts of civil or
military authorities, strikes, lockouts, acts of
God, or any other reason or cause beyond
our control. In the event any component of
the elevator becomes obsolete or
outmoded, or is no longer manufactured by
the original manufacturer, it shall be your
obligation to replace the obsolete or
outmoded component at your expense. We
will not be obligated to install new
attachments or parts upon the equipment as
recommended or directed by insurance
corr.panies, any governmental agency or
authority, or any third party.
Should your system require any of the
safety tests on the commencement date of
this agreement, ThyssenKrupp Eievator
assumes no responsibility for the operation
of the govemor or safeties on traction
elevato.., or the hydraulic system on
hydraulic elevators under the terms of this
agreement until the test has been made.
We shall not be liable for damage to the
building structure resulting from the
performance of safety tests. Should the
respective system fail any of the required
tests, it shall be your sole responsibility to
make necessary repeirs and to place the
equipment In a condition that will be
acceptable for coverage under the terms of
this agreement.
In the event a third party is retained to
enforce, construe or defend any of the terms
and conditions of this agreement or to
collect any monies due hereunder, either
with or without litigation, the prevailing party
shall be entiUed to recover all costs and
reasonable attomey's fees.
You hereby weive trial by jury and do further
hereby consent that venue of any
proceeding or lawsuit under this agreement
shell be in Dalla. County, Texas.
In the event any portion of this agreement is
deemed invalid or unenforceable by a court
of law, public policy or statute, such finding
shall not affect the validity or enforceability
of any other portion of this agreement.
Our rights under this agreement shall be
cumulative and our failure to exercise any
rights given hereunder shall not operate to
forfeit or waive any of said rights and any
extension, indulgence or change by us in
the method, mode or manner of payment or
any of its other rights shall not be construed
as a waiver of any of its rights under this
agreement.
Acceptance.
Your acceptance of this agreement and its
approval by an authorized manager of
ThyssenKrupp Elevator will constitute
exclusively and entirely the agreement for
the services herein described. All other prior
representations or agreements, whether
written or verbal J will be deemed to be
merged herein, and no other changes in or
additions to this agreement will be
recognized unless made in writing and
properly executed by both parties. Should
your acceptance be in the form of a
purchase order or other similar document,
the provisions of this agreement will govern
in the event of a conflict. This proposal is
hereby accepted in its entirety and shall
Page 4 of 4
constitute the entire agreement as
contemplated by you and us.
No agent or employee shall have the
authority to waive or modify any of the terms
of this agreement without the written e
approval of an authorized ThyssenKrupp
Elevator manager.
Accepted:
By:
Matt Blair
(361L299-0033
Date: ~!9 )0")"
CALHOUN COUNIY
By:
(Signature of Authorized Individual)
(Printed or Typed Name)
Title:
Date:
-
ThyssenKrupp Elevator Approval:
By:
TiUe: Branch Manager
Date:
INSURANCE SETTLEMENT FOR WATER DAMAGE AT COURTHOUSE ON
DECEMBER 10. 2001
e
A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to
accept the insurance selllement in the amount of $8, I 58 for water damages in the
courthouse occurring December 10, 2001. Commissioners Galvan. Balajka, Floyd,
Finster and Judge Marshall all voted in favor.
1.63
e
e
e
EMERGENCY MEDICAL SERVICES BILLING - APPOINT CALHOUN
COUNTY'S MEDICARE REPRESENTATIVE
A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to
appoint Henry Barber as Calhoun County's authorized Medicare representative for
Emergency Medical Services billing purposes, Commissioner Galvan, Balajka, Floyd,
Finster and Judge Marshall all voted in favor.
(The Court approved the letter on County Judge Arlene Marshall's letterhead for
Medicare purposes.)
April 23, 2002
To Whom This Concerns:
Effective July 1, 2002, Calhoun County will be the sole owner and
operator of Calhoun County Emergency Medical Services. Calhoun County
has the authority to legally and financially bind Calhoun County to the laws,
regulation and program instruction of Medicare.
Sincerely,
Arlene N. Marshall
ANM/rm
211 South Ann Street. Suite 304. Port Lavaca, TX 77979
Phone 361-553-4600 Fax 361-553-4444 e-mail:calhoun@tisd.net
www.tisd.net/-calhoun
164
AUDIT ENGAGEMENT LETTER WITH RUTLEDGE. CRAIN AND COMPANY.
PG
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
authorize the County ~udge to sign the audit engagement letter with Rutledge, Crain and
Company, PC for servICes for the years ending December 31, 200 I through 2003 at a fee
of $20,750. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted
in favor.
w
RUTlEDGE CRAIN & COMPANY, PC
CEFlTII'1EO pueuc ACCOUNT ANrs
2401 Garden Park CouIt SU<le Fl
"'fingu,n. rex.s 750'3
Apri12S,2oo2
Calhoun COUIIty. Texas
clo Ben H. Co~, Jr., CPA, CoUllty AuditoT
CotlI1ty Courthouse ADnex
201 W. Austin
Port Lavaca, TX 77979
We are pleased to confilD1 oW' understanding of the services we are to provide Calhoun County, Texas
(the "County") for the years ended December 31. 2001 through 2003. We will audit the general purpose
financial statements of Calhoun CouIlIY. Texas as of lIIId for the year ended Deceinbet" 31, 2001. We
IIlIdmtand that the tiuanciaIstalemems will be pre!ellTed in accordaaee with the financial reporting
model in effect prior to that described in CASe Statement No. 34 for the yfttS ended SeptClDber 30,
2001 through 2002 an4 in acc:ordance wi!h GA.<;B Statement No. 34 for the year ended September 30,
2003. Also, the document we P'"l''''''' will include the following additional information that will be
subjected to the auditing pI'OC'lCiures appliod in Our alJd;t of the general pwpose financial S!lltCments:
Our engagement to provide audit services for the fiScal )'eaIS cndod December 31. 2001 through 2003 is
subject to an annual review of our satisfactory perfotmance
I. Scbedul.. of expeuditureS of tederal awards,
2. GASB required. supplementary pension iDfomration, and
3. Coml7iniDg .r.ae.""IItS by ftmd type. iJldividual fund or account group statements. supporting
scbedules included within the County's comprehensive annual nnam;ial report (CArn).
The document will also include the following additional information that will DQt be Mj~t to lhe
auditing 1'fO'Cd\ll'C$ applied iD our audit of the gtneral purpose financial statements, and for which our
auditors' report will di.sc~"" an opinion:
I. COllll%y Auditor's i~ letter.
2. Tables inchldcd in the statistical section of the County's CAFR
"adil Objedives
The objective of our aodit is the ~iOll or aD opinion as to wh<:tlrer yout goenera1 purpose financial
slatI:ments are fairly pruentel!, in all maU:ria1 respe<:l1i, ill comonniry with accoun!ing principles
generally accepted in the United States uf America, 8lId to report on !he .IlIirmlss of the additional
information refmed to in the fitSt paragrlltlh when considered in relation to the general. Ilurpose financial
statemems taken as a wholc_ Tho: objective also iacIudcs reporting on- .
""""' (8"/ aE6-9989
~
ArnerlclIll'lIN:lSll,lNl ~ cer~r,w ~.-.r:ClClUnbrftS
TeqaSocietrf:JI~"'bIlc..ACClCU.r"IUln.
"""(817)88"~
165
e
e
e
e
e
e
Calhoun County. Texas
April 25. 2002
- Internal control related to the fi11lUlcial statements and compliance with laws, regulations. andllle
provisions of contIllc1s or grant il8'=eDl$, noncomplialll:C with which could have a material
effect on the finallcial statements in accordance with Governrrumt Auditi"K Sturu.kvd..
lnlemal control related to major Progl3IlIS and an opinion (or disclaimer of opinion) on
compliance with laws.. Rgulaticms, and the provisions of conlIllclS or grant agrcemenlS tbat could
have a direct and matuial effect on each major progr.un in accor~ with the Single Audit Act
Ame:ndmQlls of 1996 and OMB Circular A-13:l. Audil.. uf States, Local (imlemmffflls, and Non-
Profit Organ/;altoflS.
The reports on izrtems.l control and compliance will each indude a $latcmc:ntlbat the JqX)rt is intctldcd
for the information and US<! of management, federal awarding apcics, and if applicable, pass.-through
entitics.
Our audit will be conducted in ,"Oldance with auditing standards gcnc:rally aa:epted in the: Unitc:d
States of America; the $tandards for finaacial a~ co<dained in Guvernmeffl Auditing Standards.
issued by the Comptroller Gc:aaal of the United SUW:s: the Single Audit Act Amendments of 1996; and
the provisions of OMB Cimllar A-133, and will include: tests of accounting n:cords. a dclermiDation of
major program(s) in accordance with Circular A-133, and other procedurcs we COIlSider nGoe "'"I to
enable us to e:xprcss sw:h an opinion and to render the RqUi~ IqlOtlS. If our opinion on the gcncral
pw:posc financial statements or the Single Audit compliance: opinion is othcI' than lIIIqualified, we will
fully discuss the noasons with you in ad..ancc. If, for MY reason, we are ullllble: to complete the audit or
aN unable to form or have nOt formed an opiniOll, we may decline to express an opinion or to issue a
rqxm as 11 result of this engagement.
Muagement Respolllibilities
Management is responsible for es1ablWUng and msintaining intema1 control and for <:omplianl'C with the
provisions of contracts, agrcemenrs. and grants. In fulfilling this rcspollS1bility. estimates and juclgtnem$
by llIllDlIgement are rcqllired to assess the expected benefits and related costs of the controls. The
objectives of internal control are to provide lDlIIIlIl:emlll\l with n:asoaabIe, but nut absohlle, assurance
that assets at<: safeguarded agai""1 loss from lIII&ut1wrizeci use or disposition, that tranSaCtions are
cxCl;Utcd in accordam:e witb JDaIIlIgement's authorizalioas and recorded properly to petmit the
prepamion of I._etal purpose financial "'..""'_s in ac:eordanl:e with generally ~cpted accounting
principles, and thax fed.:ral award plOgrams are managed in compliance with applicable laws and
r"l.'IIlations and the provisions of conlJ8CtS and gram agreements.
Management is responsible for making alllinancial TIOCOrds and reJaled information available to us. We
understand that you will provide us with such infonnation requin:d fOl" Ollt' audit and tbar you ate
rcspoasibJe for the accuw:y and completeness oflhat infonnation. We will advise you about appropri=
ac:counting principles and their application and will assist in !be preparation of your fillllDCial statements,
including the schedule ('If ~ of federal aWlllds, bat the responsibility for the fllWlCiaI
statements temains with you, That responsibility includes the eslablisbment and mainte.oanee: of
adequate reoords and effcc:tive internal control over fUlllncial ~porting and compliance, the scllX:tion
and application of accounting principles, and the safeguarding of assets. Management is lCSpOllSiblc for
"4ustinn the fmancial s"ffrni Ir mrm IllIiIiII mi~iillliIllmnn nnl1 fnr mnfinninJ rn 111 in fir
'';:JJlo;c:n~f,m t",""," lnat UHP 01W0t!) or An}' 'UAeO~c:tcCI mlUtatcm.c.DU .a.a&i....a-.l l"y u. Uu&i~ lbL:
2
166
Calhoun County, Texas
April 25,2002
e
=ellt engagement anel pataWllllto the latest period pn:semcd ar~ immaterial, both individually and in
the aggregate. to !he general purpose financial statements taken as a whole. AdditionaUy, as required by
OMB Cin:u1ar A-133, it is management's respollS1bility to follow up and take coneclive action OIl
reported audit fllldings and to prepare a summary schedule of prior audit findings and a eorrective actiOll
plan.
Alldir Procedures.-Geueral
An audit includes "~..,;n~ on a 11:51 basis,. evidenc:e supporting tile amoUIlls and disclosW'eS in the
linanc:ial sr.au:mems; therefore. our audit will involve judgment about the lIumber of trall$BCtions to be
examined and the areas to be tested. We will plan and perro"" the audit to obtain reasonable rather than
absolute assarance about whether the finllftcial SUltcmCDl$ = fia: of material misstatement, whClher
caused by error or fraud. As required by the Single Audit Act AmcndmClllS of 1996 and OMB Circalar
A-I 33, our audit will include 1est aftllUlsal:tiO!lS related 10 major fcderaJ award programs for compliance
with applicable laws and teguIations and the prcMSiODS of contracts aud grant agreements. Because an
audit is designed to provide reasonable, but not absolute assurance and because we will not perform a
detailed exemination of all traJlsactions, Ibm: is a risk that material errors, fraud, other illegal acts, or
noncompliance may Cll:ist and not be detectccI by us. In addition, an audit is not designeclto detect
immaterial errors, fiaud, or otha' iIIc:ga.1 acts or illegal acts thuI do not have a diJect eff= 011 the geoeraI
purpose fillllllCial statements or to major PI'vl;I....s. However, we will infurm you of BUY material eml<S
and my fuwd that comes to our a=ttOIt. We will also inform you of any other illegal acts that come to
our attention. unless clearly inconsequential. We will include such matters in the reports required for a
Single Audit. Our ~nsibility as auditors is /imited to the period covered by our audit a%ld does not _
extend to maucrs that might arise during any later periods for which we are llOt engaged as auditors. .-
Our procedures will include tes1S of documentary evidence SIlpponing the transactions recorded in the
accounts, and may include lC:SlS of the physical e:xistence of ilMmlOrics. and direct lXlnfumation of
receivables and cenain other assets and liabilities by correspondence with selected individuals, creditors.
and fiIIanciaJ institutionS- We will request written repteSelItatiODS from your attorneys as part of the
engagement, and they may bill you for responding to this iDquiJy. At the cvnclusion of our audit, we will
also requii-e certain written l'CprelSentations from you about the financial S1lIrement.s and related mattCtS.
Audit Pl'OC:ed~"'~a( Coll1rols
In p1aJUJing and perfonning our audit, we will consider the inTmIal control sufficient to plan the audit in
order to detmDiDe the =. timing, and extl:IIt of OUl' auditing procedures for the purpose of
expressing out opinions on the Couaty's gcne:al purpose financial statements and on ils compliance
with requiremeurs applicable to major Jl1'OgntnlS.
We will obtain an undemanding of the design of the relevant conWIs and whether Ibey have been
placed in operation. and we will lL~ eoIIlrOI risk. Tests of controls may be peri'onned to test the
~ of c:enain contrOls lhat we consider re~ T9 ~liIll: mil lIctcl:1ine I':mlr.\ lITlI! mum
!bat are III3teriaI to the gene<aI purpose financial ~'b and to p....~..ti"l! and detcl;ling
rnisstaTetIlems resulting Uom illegal ~ and other oonc:otllpliau= matters that have a direct and
material effect on the genenU pulJlOSe financial slatemcmlS. Tests of controls relative to the g=eral
purpose financial sratcmeDts are required only if control risk. is assessed below the l1WIimum level. Our
tests. if pmfom>ed, will be less in scope than would be ncccssary to reoo.:r an opinion on intemat comro1
~
e
167
e
e
e
Calhoun County, Texas
April 25. 2002
lInd. al:cordingly, no opinion will be expressed in our report on intemal control Wued pwsuanl 10
(joverrrment Auditing Stalllkrds.
As n:quired by OMB Circular A-13J, we wi1\ perform tms of controls to evaluate tlte effectiveness of
the design and operation of controls t!Iat we COI15ider relll"ant to pn:venting or det""t.ug material
noncompliance with compliance requin:melllS. applicable to each major fede<al award program.
However, our tests will be IcSli in 5CQpe tban would be necessary to render au opinion on those controls
and. accordingly. no opinion will be e>:pn:ssed in our report 011 intcmal eontrol issued pursuant to OMB
Circular A-J33.
An audit is not designed to provide ~ on ink:mal control or to identify repoItablc conditions.
However, we will infOl'lD the govemiDg body or lWdit commitlce of any ~ involviug internal
control and its operation that we consider to be tepOl1llble: conditions under standards established by the
AmerlcaD Instirme of Certi.tied Public A~llIlllIIItS. Reportable ~OZI.S involve mauers coming to
our attention reIatiag to significant deficiencies in the design or operation of the inIema1 comrol that, ill
our judgmc:nt, could ~scIy affect tlte entity's ability 10 =on!. prvcess, summarize. ami n:port
financial dala co""i~'tent with the assertions of lIWIllgement in the gcn..r.l! purpose financial slatemcnts.
We wi1\ also inform you of;my llQtm:pol1llbIe conditions or other matters involving intmlaI contrOl, if
;my. as tajuired by OMB Circular A-133_
Audil Procedu.--Colllpliance
Our audit will be conducted in ~ with. the SllIJIdards rcfen-ed 10 in the section tilled Audil
Objectives. As part of oblainiog rcasouable assuranl:e about wbetber the b'CllCtal pwpose financial
statements are free of material misstucmenl, we will perform tests of the County' s compliance with
applicable laws aud lqlIIlations and the provisions of contIllcts aDd agreements, including grant
agreements. However, the objective of those procedures will not be to provide an opinion on overall
compliance and we will 1101 express such an opinion in our report on compliance issued pursuant to
Guvernment Audiling Stant.larrk
OMS Circular A-133 requires thai we also plan and pcrfonn the audit to obtain r~le assW'lll1ce
about whctber the auditee has complied with applicable Ia~ and tegtllauOIlS aDd the provisions of
COnll'aC1S and gr.ml agreements applicable to ll1l!ior PJOgrams. Our procedures will COfISist of the
applicable procedures descnlx:d in the OMB CimJar A-133 Canrp/i(Ql'", Supplement for the type$ of
compl.i.ance reqwrements that could have a direct and mllteriaI effect of each of till: County's major
plogi.....s. The paxpose of those procedures will be to express an opinion 011 the County's compliance
wilh requirements applicable to major prolJr'4IDS in our repon on compliaJlce issued pIIm18IIt to OMB
Cin:ular A-l33.
Audit AdmiDistraIioa. F ea, and Other
We u.udeIst:md that your employees will p<epan: all cash, atcounts receivable:, or other confirmations we
request and will locate any invoices selected by us for testing.
At lhe conclusion of lhe en~ent, _ will complete Ihe appropriate ~01lS of and signlbe D8f8
Cclleclion Form thai $UII1IZW'iz.es our audit findittp. We will provide lIl1 original and print-ready master
of our reports ... the COUQty; ~, it is m_.nt'~ te$pon.oibility ... $UbnJil the: rcponiD& pa~
4
168
Calhoun County, Texas
April 25, 2002
e
tillCluding financial stltemenl5, schedule of ~tures of fedcIaI awards, sWllll1'8lY schedule of prior
audit findings, auditors' reports, and a corrective action piaD) along with the Data Collection Fonn to the
designated fe:clctal clearinghouse lIIllI,. if approprilllc, to pass-through entities. The Data Collection Form
and the reporting package must be $llbmitted within the: =lic:T' ono days after m:eipl oflhe auditors'
reports or nine months after the end of the lIloldit period, unIC$S a longer period i. agm:d to in adva)lCe by
lhe cogWzant or oversight ~ for audilS. AI the conclusion of the engagement, we will provide
infonnatiun to management as to when: the fll!lO"ing pae:kages shou1d be submitted and the number 10
submit.
The workpapers for this engagement are the property of Rutledge Crain &. Company, PC and constitute
confidential information. HQWe\'ef, _ may be re<JIICSlCd 10 make certain workpapen available to a
gllIDlor agency pumIlIIlt to alllbority gi\lllll to it by law or regulation. ll" requested, access to sue:h
woikpapers will be provided under the supervision of Rutledge Crain &. Company, PC personnel.
Furthem1on:, upolI request, -we may provide photocopies of selected workpapcrs to a grantor agCllcy.
The grantor agency may intend, or dcQde, 10 distribute the photocopies or intOrma'tion contaillCd therein
to others. ineludiDg other ~mental ageocies.
The workpapen for this engagement will be retained for Il minimum of five years afte:r the dale the
auditors' report is issued or for any additiollal period rcqucstcd by the County's Ovasight Agency for
audit If we ate aW3l'e thal II tederal awarding agency, pass-tIlrougb entity, or auditl:c is COntlOSting an
audit fmdiag, we will comacr the party(ies) c:ontestiDg the audit fmdillg for guidanc:e prior 10 destroying
1he 'l'lWkpapers-
We expect to begin our audit on apprw;........y lwre 3, 2002 and to issue our reports no later tIi8n
August IS, 2002. Our f= for lhcsc services will be at our standard hourly sares which we have
estimated will not exceed $20,700 includingS2,S7S for preparing and printing lile CAFR. Our standard
hourly rates val'}' according to the degree of responsibility involved and the experience level of the
petSOlUlCl assigned to your audit. Our invoices for these fees will be rendered each month as work
progr=cs and ate payable on presentation. In accordanl:e with our firm policies, work may be
suspeuded if your account becomes 30 days or more overdue and may not be resumed until your account
is paid irl fuIllf we elect to tenninate our senicc:s for llODl"')'ment, 0Uf eugagcment will be deemed to
have been completed even if we have not completed Oil!' report. Yau will be oblilli't<:d to colllP""'....~ us
for all time e"pended and 10 reimbwse us for all oul-<<-pockct costS through the date of termination. The
above fee is based on anticipstccl cooperation from your personnel and ~ assumption that UDcxpccted
cin;umstanc:es will llot be encoUlltered during the audit. If signitiQ/lt additional time is ncccs53iY, we
win cIiscuss it with you and atrive at II new fee estimate before we incur the additional costs.
e
Government Auditing Sllmdatds require thai we provide you with a copy of our most =t quality
contrOl review report. Our 1998 peer review NpOrt accompv.aies this letter as Auachmcnt A.
We appreciate the oppol'lUllity 10 be of service to Calhoun CountY, Tt!lClI.S lIfld believe this letter
aceurately summarizes the sigJtificanllerm.< of OW' engagement. If you have my questions, please let us
know. If you agJCC with the terms of our engagement lIS described in tlris letter, please sign tlte CIIclosed
copy and return it to us.
V7Jtruly~
f( ~ c.-.... -
* t-rc. J.1t-
s
e
169
Calhoun Cowrty, Texas
e April 25. 2002
e
e
RESPONSE:
This lcll.er correctly sets forth the understandiag of Calhoun County, Texas
By:
Title:
Date:
6
170
Allacbmcot A
Quality Review Report:
~-'-Cl'jIl--
CERALD D. NELSON. P_c.
CD'm'IIDfWUt' 4C:COWfT.l'f1'
M(:..aa~
caMfIlUGAP. nus,,,,,,
.17.......,
rQ:",""4JC~
I'-MAJL:...... 8..1:::.--r-'"
WACOODlCl!
_w. HWY. ...SlJI1'Ii"2
_co.. l'IirAS 7WU
....-
e
Jan....E7 2', In,
To tile Sbilrellolde~
Ratledge. Cl'a1n , ~7. P.C.
1 IIaYe revtewd tile syatM of qllaltty contzol f~ tbe K1:OlDIting and auditlnq
prKtlee of IoU..,.,.. cralll 'COIlPMY. P.C. Itlle firal in df...,t for: tlle}leU
endft 8eptellber 30. 1"'. A ays1:n of q....Ut:r CGlItr:ol ~es the flo'..
ot1JanlUtlOMl .truet"". ..ad tM policies adopted aflll pr0cc4lZnS establ1l1he4 to
provide It Vlth rllllsollOible _lIraaee Of COll(llying witll profeasional staAaudB.
fte el_"t.. of qval1ty control are dUCl:ibcd 10 tile Stateaenta on OUllty
COIItral SUll4arc1s .!lSlIe(I by tIl. ~lC3n Institute o! e..:tlfied PlIl1lic
lIl:cOllnUIIU (AICPA). TIle deSlCJII of the .)'Stea alld cOlIIpllance vitI! I t are tl>e
Z'Il5POII8UllIlty of tile f1l:.. Ify r"~lb1l1ty Is to une... an oplalon 011 tile
deai'Jl'l ve tile systea. alld tile fita's capUanee vitll the 1I"te. beaed VA 111'
r,..,lew.
Ily nvI... &6 ClllIbcted I. ac:cor4lDce "Ita atMOirrds elItabUslIed II)' tile Peer
levle" 8o&l:d of the AlCPA. 10 pedoral.q w:r ,.vl.." 1 vbtalaed an UJldcrsAlldllllJ
Of the !I~ of quaUty contrvl for tM Ura'. acclNntll1'l ucJ u41tlAg pncUce.
III oddltlOIl. 1 tuted cOIIIPUallCe llltA tile ura's 'lull ty cCNltrol polIcIes and
proc:.ctares to tile exteDt J considered ..ppr:opdete. 'lit..... tests covered the
appliQtlo," of the fir.... poltd.. aad pcocedut.. on s.lectelS e"'JD9_Db.
kcaue lIlY review - _Ii OD selective testa. it _ld DOt ....c.llSullr
dIsclose dl _tile...... 111 tile "ystea vf Ilualltr colltnl o~ all iutanee. of lac);
vf e_11a_ vitls it.
lecause tlIere an inlle%_ l111itatl_ t. ue effeetl_ of "111' .pUoo of
qual1ty collaol. depututes frlla tbs 81'lJM IIiIY occur alld DOt lie eteetecJ. Jl1S0.
(l%o1,"10n of allr eYolllllilt101l of a 5JStea of quaUty cOIltrol to flltllre p.dool. is
svb~ect to tIlo! ~1sk tbet tile .)'!It.. of q....lity <:aatul 5Y IleeooIe 11l8ftquate
beea_ Of c:~ I" condltl_. or beea".. the de~ee of COIIPlla_ vltll the
polleies or procodures lilY deteriorate.
III II}I opll11oll. tile llystea of quality cOllt,ol flU: the aceODlltinq end ....,Utlnq
practice ot 11It~. craIn , CPlCNtIlJ'. ,.C.. III effeet for tile )ear Well
Septubu 30. 1998. _ betll de:si9M4 to _t tile rcqainanta vf the ql18l1t:y
eontrol st.tlldards for an accooatllllJ e04 e04ltlq practice ..t_Usbe4 by tile
AlaA aIld ,.. c:vlIPlIed with 4UlJIq tile YNr then elided to novl4e tbe fino witb
r.asonab~ assatenee of COIIPlyi'''J sUb \ltofesslo081 st.tDducls.
e
~-_."i>.#'~ ~~
IlBULD D. IIILSCII. P.C.
e
2002 COUNTY SALARY ORDER
VICTIM COORDINA TORILIAISON
AMENDMENT REGARDING CRIME
This agenda item was passed to May 9, 2002,
THE NUMBER 16 WAS OMITTED ON THE AGENDA.
171
e
e
e
APPROVAL OF MINUTES
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd that
the minutes of January 24, 2002, January 28, 2002, January 31, 2002, February 14,2002,
February 21, 2002 and February 28, 2002 be approved as presented. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor
Arlene N. Marshall
County Judge
H. Floyd
Commissioner, Pc!. 3
Roger C Galvan
Commissioner, Pc!. I
Kenneth W, Finster
Commissioner, Pc!. 4
Michael 1. Balajka
Commissioner, Pc!. 2
Rachael Crober
Deputy County Clerk
USE OF COUNTY BUILDINGS AT FAffiGROUNDS
The Court discussed scheduling problems of buildings at the County Fairgrounds. It was
suggested buildings not be rented out during the weekdays and the Courts should have
precedence. Commissioner Finster suggested a temporary amendment be put in place for
this. Amendment of the rules will be put on the agenda for the next meeting.
CALHOUN COUNTY RURAL RAIL TRANSPORTATION DISTRICT -
APPOINTMENT / REAPPOINTMENT OF MEMBERS
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
reappoint the members of the Calhoun county Rural Rail Transportation District and
designating by a committee member draw; three members will serve a one year term and
two members wi\1 serve a two year term and thereafter, members wi\1 be appointed for
two year terms, Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all
w'ed in favor
CALHOUN COUNTY
RURAL RAIL DISTRICT
Name Initial Appointment Term Expires
David A. Besio
P.O. Box 247 March, 2000 March, 2002
Lolita, Texas 77971
Carl D. Bond
P.O. Box 1007 March, 2000 March, 2002
Port Lavaca, Texas 77979
Cherre Walker Cain
P.O. Box 1580 March, 2000 March, 2002
Port Lavaca, Texas 77979
Allen E. Douglas
408 Washington Street March, 2000 March, 2002
Seadrift, Texas 77983
Robert H. Van Borssum
P.O. Box 397 March, 2000 March, 2002
Point Comfort, Texas 77978
172
"FRIENDS OF THE CALHOUN COUNTY MUSEUM" ESTABLISH AND
OBTAIN 501 (C) 3 STATUS
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
recognize the ''Friends of the Calhoun Couttty Museum" and to support their efforts in
obtaining a 501 (c) 3 status. Commissioners Galvan, Balajka, Floyd, Finster and Judge
Marshall all voted in favor.
e
ENVIRONMENTAL PUBLIC HEALTH SERVICES AGREEMENT WITH
VICTORIA CITY-COUNTY HEALTH DEPARTMENT
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
authorize the County Judge to enter into an Environmental Public Health Services
Agreement between Victoria City-County Health Department and Calhoun County.
Commissioner Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
ENVIRONMENTAL PUBLIC HEALTH SERVICES AGREEMENT
BETWEEN VICTORIA CITY-COUNTY HEALTH DEPARTMENT (VCCHD)
AND CALHOUN COUNTY
The Victoria City-County Health Department agrees to provide Environmental Public Health
Services to the Calhoun County Department as specified herein:
I. Food Establishment Inspection Program (Includes SpeclalfTempofary Events)
A.
Food Establishment Inspections will be conducted in Calhoun County and the
incorporated cities of Port Lavaca, Point Comfort, and Seadrift in accordance with local
regulation and state regulation.
e
B. Food Establishment Applications, Bills and Permits will be issued by VCCHD.
C. Permit fees will be paid at the following locations:
I. Port Lavaca food establishments submit payment to Port Lavaca City Hall.
2. Point Comfort food establishments submit payment to Point Comfort City Hall.
D. Renewing Permits
1. Port Lavaca food establishment permits will be located at Port Lavaca City Hall
to be issued upon payment of annual permit fee.
2. Point Comfort food estabiishment permits will be located at Point Comfort City
Hall to be issued upon payment of annual permit fee.
3. Calhoun County food establishment permits will be issued by VCCHD annually.
E. Heimlich Maneuver posters and copies of Texas Food Establishment Rules (TFER) will
be provided by VCCHD to Calhoun County Health Department to be sold at a cost of $2
for the poster, $5 fOf the TFER, or both for $6. This revenue is kept by Calhoun County.
F. All food establishment program records will be kept at VCCHD.
II. On-Site Sewage Facility (OS SF) Program
A.
OSSF Inspections will be conducted in Calhoun County in accordance with local
regulation and state regulation.
e
B. OSSF Applications, Inspections and Permits will be issued by VCCHD.
C. OS SF Permit fees will be paid at VCCHD.
D. All records will be kept at VCCHD.
E. Monthly OSSF reports will be completed by VCCHD and submitted to state regulatory
agency and Calhoun County auditor.
III. Additional Inspections/Investigations
173
-IV
e
e
A. Daycares and Foster Homes under Texas Department of Protective and Regulatory
Services licensure.
B. Public Swimming Pools and Spas
C. Schools
D. Enforcement of Texas Health and Safety Code, Title 5, Subtitle A, Chapter
341, "Minimum Standards of Sanitation and Health Protection Measures".
E. Assist with Mosquito Surveillance.
All Environmental Health Program information such as applications, guidelines, brochures, etc.
will be provided by VCCHD to Calhoun County Health Department, Port Lavaca City Hall,
Seadrift City Hall, and Point Comfort City Hall for availability to residents. VCCHD will
provide water sample containers and forms but will not transport water samples.
V,
Monthly OSSF Report will be submitted to the Calhoun County Treasurer by the 10th of each
month for the preceding month.
VI.
Quarterly Program Services Reports will be submitted to Calhoun County Judge, Calhoun
County Auditor, Port Lavaca City Manager, Point Comfort City Mayor, and Seadrift City
Manager. An Annual Program Services Report will also be submitted to the above officials.
In executing the services, the Victoria City-County Health Department acts as the agent for
Calhoun County.
Calhoun County shall reimburse the Victoria City-County Health Department at a fee of Fifty
Four Hundred Dollars ($5,400.00) per month due and payable, in advance, on the first (1 st) day
of each month.
This agreement shall be valid beginning ,2002. Either party may
terminate this agreement with thirty (30) days written notice.
Signed the
day of
,2002.
CALHOUN COUNTY
VICTORIA COUNTY
Arlene Marshall
County Judge
Helen R. Walker
County Judge
PUBLIC HEALTH PREPAREDNESS AND RESPONSE FOR BIOTERRORISM-
GRANT APPLICATION
Dr. Bain Cate explained the grant application for local public health preparedness and
response for bioterrorism Calhoun County is eligible for about $50,600 for FY 2003
through this grant according to the County's population. Dr. Cate said no matching funds
were required by the County, This will be a three-year agreement for $50,600 a year.
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
authorize the County Judge to act on behalf of Calhoun County to sign the grant
application for local public health preparedness and response for bioterrorism to the
Texas Department of Health. Commissioners Galvan, Balajka, Floyd, Finster and Judge
Marshall all voted in favor.
174
e
e
e
Grant Application and Worksheet for Local Public Health
Preparedness and Response for Bioterrorism
Overview
This document is the grant application and work plan for local and regional health departments applying for Public Health Preparedness and Response for
Bioterrorism funds, It is based on the critical and enhanced capacities set forth in the Centers for Disease Control and Prevention (eDC) Cooperative
Agreement for Public Health Preparedness and Response for Bioterrorism (www.bt.cdc.gov/Dlanning/cooDagreementaward).Itis the intent orTexas to
align our efforts closely to national bioterrorism assessment and planning efforts.
This document consists of four parts:
Part I: Background Information on the for Public Health Preparedness and Response for Bioterrorism Funds (pages 1-4 in the pdffile);
Part II:
Grant application and worksheets for the rapid assessment of each ofthe major focus areas, description of grant-related activities, timeline,
deliverables and budget (pages 5-46 in the pdf file version);
Part III:
Overall grant budget comprised of information from each of the focus areas (pages 47 - 48 in the pdffile version);
PartlY:
CDC suggested activities to build the capacity for public health preparedness and response for bioterrorism (pages 49-54 in the pdr file
version).
Part I
Background Information
Purpose of the Funds
The Texas Department of Health announces the availability of funds to upgrade local public health jurisdiction preparedness for and response to
bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies.
Eligibie recipients may request support for activities under the following focus areas. Regardiess of the number of focus areas for which support is
requested, recipients must complete worksheets for all areas and clearly demonstrate how capacities will be achieved. The contract term for funds will be
June 1,2002 - August 30,2003. All contract activities must be comoleted bv AU2ust 30. 2003. Funds will not be available for carry-over OUfDoses.
A. Preparedness Planning and Readiness Assessmeot: Establish strategic leadership, direction, assessment, and coordination of activities to ensure
statewide readiness, interagency collaboration, local and regional preparedness for bioterrorism, other outbreaks of infectious disease, and other
public health threats and emergencies.
lJ:l
~
B. Surveillance and Epidemiology Capacity: Enable state and local health departments to enhance, design, and/or develop systems for rapid
detection of unusual outbreaks of illness that may be the result ofbioterrorism, other outbreaks of infectious disease, and other public health threats
and emergencies. Assist state and local health departments in establishing expanded epidemiologic capacity to investigate and mitigate such
outbreaks of illness
C. Laboratory Capacity-Biologic Agent: Ensure that core diagnostic capabilities for bioterrorist agents are available at all state and major
city/county public laboratories. These funds will enable state or major city-county laboratories to develop the capability and capacity to conduct
rapid and accurate diagnostic and reference testing for select biologic agents likely to be used in a terrorist attack.
INITIATIVE TO BE COORDINATED WITH BRUCE ELLIOT, TEXAS DEPARTMENT OF HEALTH, (512) 458-71 II, x7760
D. Laboratory Capacity-Chemical Agents: Supplemental funds to support this Focus Area are not available
iNITIATIVE TO BE COORDINATED WITH BRUCE ELLIOT, TEXAS DEPARTMENT OF HEALTH, (5l2)458-71II,x7760.
E. Health Alert Network/Communications and Information Technology: Enable state and local public health agencies to establish
and maintain a network that will:
a. support exchange of key information and training over the Internet by linking public health and private partners on a 24/7 basis;
b. provide for rapid dissemination of public health advisories to the news media and the public at large;
c. ensure secure electronic data exchange between public health partners> computer systems, and
d. ensure protection of data, information, and systems, with adequate backup, organizational, and surge capacity to respond to bioterrorisrn
and other public health threats and emergencies.
F. Communicating Health Risks and Health Information Dissemination: Ensure that state and local public health organizations develop an
effective risk communications capacity that provides for timely information dissemination to citizens during a bioterrorist attack. outbreak of
inrectious disease, or other public health threat or emergency. Such a capacity should include training for key individuals in communication skills,
the identification of key spokespersons (particularly those who can deal with infectious diseases), printed materials, timely reporting of critical
information, and effective interaction with the media.
G. Education and Training: Ensure that state and local health agencies have the capacity to:
a. assess the training needs of key public health professionals, infectious disease specialists, emergency department personnel, and other
healthcare providers related to preparedness for and response to bioterrorism, other outbreaks of infectious disease, and other public health
threats and emergencies; and
b. ensure effective provision of needed education and training to key target audiences through multiple channels, including academic
institutions, healthcare professionals, CDC, HRSA, and other sources.
-
e
~
I'-
-rl
2
e
e
e
e
Elieible Recivients
All 254 counties in Texas will receive benefit ofCDC Bioterrorism Grant funds to build public health preparedness and bioterrorism response capacity. All
eligible recipients will be governmental entities. These recipients are encouraged to subcontract with members of their local public health system to
enhance their local preparedness and response capacity. Participating and non-participating local health departments that carry out the following services
Texas Health and Safety Code, Section 121.006 Local Public Health Reorganization Act are eligible recipients. Eligible recipients should offer:
(I) personal health promotion and maintenance services;
(2) infectious disease control and prevention services;
(3) environmental and consumer health programs; and
(4) public health education and information services.
In addition, eiigible recipients must also provide a majority (6 or more) ofthe Ten Essential Public Health Services (as suggested in the CDC Public Health
Preparedness and Response for Bioterrorism Cooperative Agreement, State and Local Collaboration Section).
Texas Essential Public Health Services (Section 121.002 (I), Texas Health & Safety Code)
1. Monitor the health status of individuals in the community to identify community health problems.
2. Diagnose and investigate community health problems and community health hazards.
3. Inform, educate and empower the community with respect to health issues.
4. Mobilize community partnerships in identifying and solving community health problems.
5. Develop policies and plans that support individual and community efforts to improve health.
6. Enforce laws and rules that support individual and community efforts to improve health.
7. Link individuals who have a need for community and personal health services to appropriate community and private health providers.
8. Ensure a competent workforce for the provision of essential public health services.
9. Evaluate effectiveness, accessibility, and quality of personal and population-based health services in a community.
10. Research new insights and innovative solutions to community health problems.
3
r--
r--
'f'"'I
e
e
e
..
:;'o~g:nc=
(1looog=
0'" ;.;;- C (i" ~ ..,
Sl ::.: O::t 0'". ~
0. 0 '=-'" 0 0 .,
(ll 3 0 :1. U'J
'"1 0 (.fl r.n p;I (j
~""o3~Q
..., (t) ..,,, Q. =
g Vl g 2. ~.=
r.nO_::r-...._
3 :::I - 0 0'-'
(1l ~ .., Vl I"tI
tOI=.,g-olZlrn
"'<: :::r .., c :::r
og~o-~
:::r -, _..., _.
o r.n 0 (1) :::l
o 0.: :::l c;l I)Q
~ (tl ~ 1r p)
0" g, 5.. 0 :.
c..s-cr::a
o (11 (1) :::I (1l
:::t _. (') (;'l3
::l a 8 n c,l
o C'D .., ::z. c.
S-3e:gg
<1l ~:::I en c,l
0'" _. a 0. -
o g (tl _.0-
a.ll,)o.~o
<D - ~ p;I a..
.., cr _. ~ (1)
....0 ;." ..,
::I C c,l:;::
tl:I g, g :::I :::;:
3 c,l .., o..:::r
o ~ ::r 9. ::::
..," ..,:r
('tI 0'" n 0 ~
? S. g ,; (:;'
g;e.:a:::o
_ c,l ..... cr 0
o' 0 ~ ~ '"1
~ Q PJ :r- Q
--5.0:::1
~go~~
~ E..~.::r' c,l
. "0 ~ :;. ~
c ::r ri 0
~OQ PJ (1)
c;' 0'" tn ~
:r 0 c,l 0
~ a.. 5.. ~
;:::;' ~ 0 Pl
::r'p;l3~
PJ trQ 0 0..
~goas
?; ~. 0 c
o'~ ~ ~
~. g; ~':To
:::l 0.. _. _.
n _.0 ('Jl
o~O"?
1;; :-.Q :::l
E.2c..e:
a g. ~ JJ
5' ~ @ S
" . ""
~ o-j o' ~
_.::r' :::I 0..
s-~sn~
0" ~ ~ ~
g g: 0"."Sl
.oo'~..g
g.. s 0' e;
_-wo
o' go ~ g-
~:1"O 0
f:01 a. '8 ~
s: g. ~ ~
Cl:I :::l 0. "'1
(JQ 0 0" ~
g ~'-< 0..
~. g- go @
r.ncr~.o
~ Q (1) 0
~o.2~
.....g :::I (1)
~ {ii' ~ 0
GENERAL DISCUSSION
">-lC::
~::::r' rn
=;r (1) l'tl
_. Pl =>
0'". n l-IIoj
~ ~. ~
_. _. "
~ ~. =
" ~ Q.
::t. _ rn
;::;0
" cr'
0.."
5' ?
~ "
" 0..
" "
..0'0..
Cli' e-
" ~
~ 0
" "
0""
~ 0"
,.,.~
"0 e:
- ~
"",
" ~
~ 0
~""
O"~
o "
S3
0.."
O"~
" "
'" "
" 0
~ "
~ ~
" _.
" 0..
o..~
" "
_.0..
"" "
o _.
~ ~
o "
" =
~'<
~_.
,,-5
~. 0
0"::1
" "
~ "
~
::2>
" ..,
" ..
~ -.
" -
~ ..
" <::r
" -.
>~
'"
'" -=
!l ....,
o.."'l
>:;' c
-"
'Q.
'"
og.~"2S-"'"
n"O Et:4t'1l 5
'"' c,l cr -.I)Q ...,
:i ::t ::::-: S. a (Il
'< 3 ~ -g ~ 03.
o <1l ............... 0
~ ::I ::I .....:r'::I
..........OQ~oa
""'O"Tl~-~o..
g. C - 0 3~ _.
_::I 0 ("l n:
n' ~ ~ a ~ ~
:t~;:g-~~
Cl...,<1l:::.:-Gfl
~ (') ~ ..... -.0
.....0;::;'=r3~
=r ~ ::::r 0. _. ~
"'t:I::I 0..('1) (;"0
n: ='('1) "g c....,....
_('1)"'0...,_.....
v Gfl ~ ..... 0 ~
~ So ~ 3 Q _.
8..a3g-=
::I::::rgc;;--g~
~ ~ ....." 0- ("l
Gfl <:. (') -.....
~ 0 ~ g n' ~
:::I 0..::r'::I ::::r ~
0.. 0 <1l ..... ('1) <:
:::I Gfl ..... ~ ::r-
::0 0 ('1) a ;::;' n'
~.....~.....:r':r'
"'0 :r::l 0 I:Il (')
o~o..;4('1)o
::I ~ I:Il :i"::;! c
~ ~ 3 OQ (i' a
~ 0 ~ 0 ~ ~.
..., n (')..... Gfl
~ ;: if .;- a ~.
o <1l ~ C C ::J
0" tl:I :::s :=:cro ~.
=I ;:::" 0 ....' :r ...,
g:r:gg.gn!
.....0..0 ('1) _cro
3 .g 2' Eo g: g'
-'::1 " ;;- 0 0"
::s 3 ..... 3 ; ~
:;. Cl Q 0 ':t, <:
tl:I ::I ~ 0.. -< ('1)
..... ..... 0 ('1) ('1) .....
(')~""Ui"...,=r
0::;....._('1)0
S == g- :r as. 2
...,. CJ' ~ ~ 8 "'0
-:<= ('1) 0 ~ ~
0.." 3 --.
~'g~~Q
g:g.~::o
S.~~g3
o ..... cy ~ ('1)
o..o~-~
o~~~s-
;:. Gfl 0 0 ('1)
"scr"i;fg.
"9 ('1) 5.' 0
~ -0.. -"
CJ's- ::I ('1)
~oS-~Q
::J ..., ('1) n _.
l1> .2. ::;' g ;-
e. ('1) -g ..... :I.
S-~o-'<P
::I _ ('1) ~
d 0.. o' e; ::J
0.3, n! g- "Gfl (ii'
8 ~ a ~ (ii'
"Gfl 0 s- 2 tl:I
~ a (') 3 ::I
_. ~ 0"' 0
e: st."O C'Ci :E
o _ ~ ..., v
:::r':=" n 0
" ,;-~'9.,2
:.: I:Il ~ 8 ::::s
- 0 <: ~ _.
c ~ :=;:::1 .....
~ ~ :::r' ':t.~
.....-:;.('\)0
:r' 0 ('\) Gfl ('1)
02<-=:::I
g; -(ii' ~ 8
C' ~ o' :::; ::;
:::I a = 0 ~
~:r~9~
Commissioner Balajka said he was contacted by Fire Chief Raymond Tennison
concerning a county-owned pumper truck used by Station #2 which has several problems.
Taker #1 truck is unsafe on the road, has bad tires, is badly rusted in several places, is
hard to start, has a leaky tank, has improper emergency lighting. Chief Tennison does not
want to get rid of it but he would like to purchase a new one through a lease contract.
Ninety nine percent of its use is by the County; the City will not use it. Tanker 3 I is
more for water supply outside of fire hydrants. It not in use, firefighters will have to wait
for Point comfort, Seadrift, and Port O'Connor to assist in fires at the beach.
Commissioner Galvan suggested it be brought to his precinct barn for whatever repairs
they can make and he will make recommendations back to the Court. He will also
contact City Manager Gary Broz on the matter.
" :::::
~ -=
" ..
" '"
>< ~
'" 0-
" ..
~=
"
0..0
s=
" '"
o t"'
~ ::r:
~~
o
o
'"
"
~
:;:.
"
.:;
~
o
-0
"
"
"
:;:.
"
2'
"
0..
~
-. ~
,; 0
,,~
::to ~
3 ~
" ~
0::;
~ _.
:.Q
" 0
~ -,
pre-
::1 "
.: "
'" 0
" "
~ "
~
'"
o
~. :::'
E: (ii'
~ (j
tI
(j
~-
"
"
0..
>-l
tI
:r:
~-
S.
"
a
;;-
~
;;-
"
178
APRIL 2002 YOUTH ALCOHOL AWARENESS MONTH - PROCLAMATION
A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to
proclai~ .the month of Apri~ 2002 as A!cohol Awareness Month in Calhoun County.
CommIssIOners Galvan, BalaJka, Floyd, Fmster and Judge Marshall all voted in favor.
e
APRIL 2002
YOUTH ALCOHOL AWARENESS
MONTH
u_',_' _,.._u'. _ ..,;
WHEREAS, the lives of too many young Texans have already been lost and too many
others jeopardized to ignore the problems associated with illegal underage drinking; and,
WHEREAS, illegal underage drinking significantly contributes to health problems,
health care costs, crime, violence and other serious problems in our County; and
WHEREAS, curbing juvenile drinking and driving while intoxicated (DW1) violations tit
are two of the most important issues facing our community; and
WHEREAS, education and prevention initiatives introduced through the Texas
Alcoholic Beverage Commission's Project SAVE (Stop Alcohol Violations Early) are
intended to decrease the problems named above; and
WHEREAS, Calhoun County is committed to wotking for the prevention of alcohol use
by our Youth under 21 years of age and joins state-wide initiatives that draw attention to
this effort;
NOW, THEREFORE, We, the Calhoun County Commissioners' Court, do
hereby proclaim the month of April as "YOUTH ALCOHOL AWARENESS
MONTH" in Calhoun County. We also call on all citizens, other govemment
agencies, public and private institutions, businesses, hospitals, and schools to
promote awareness of the problems associated with illegal underage alcohol use and
to seize this opportunity to establish s afer and healthiernonns regarding alcohol use
by young Texans. Together, we can stop alcohol violations early. We must do it
now, not later!
e
Michael Balajka, Co
Precinct Two
Kenneth W. Finster, Commissioner
Precinct Four
H. Floyd, Commissioner
Precinct Three
179
TEMPORARY ANIMAL SHELTER IN PRECINCT #1 - SALVAGE
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
declare the "temporary animal shelter" in Precinct #1, Inventory #620-0001 as salvage.
Precinct #1 will complete demolition work In discussion, Commissioner Galvan stated
he wants to take this off the insurance roll. He also gave permission to Mark Daigle with
the Sheriff's Department to temporarily house some stray sheep there. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
e
MOTOROLA SPECTRA RADIO AT PRECINCT #4 - TRANSFER TO
MAGNOLIA BEACH FIRE DEPARTMENT
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
transfer a Motorola spectra Radio (at Precinct #4 office but not on Precinct #4 inventory),
Model No. T83GXA7HA9A.K, Serial No. 67IARUOOI8 to Magnolia Beach Fire
Department. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
1985 HYSTER COMPACTOR IN PRECINCT #4 - DECLARE AS TRADE-IN
A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to
declare a 1985 Hyster 612B vibrating compactor, Serial No, BVI71CI754F as trade-in.
Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
ITEMS IN VARIOUS DEPARMENTS - SAL V AGE/SURPLUS
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
declare the following items numbered 29 through 38 as surplus/salvage. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
e 29. Discuss and take necessary action to declare the following Emergency Management assets
surplus salvage:
Asset No. 406-0093
Asset No. 406-0025
30. Discuss and take necessary
surplus/salvage:
Asset No. 495-0058
Asset No. 495-0048
Asset No. 495-0064
Asset No. 495-0084
Programmable translator, Model No. 26700
16 Frequency Radio, SyntorX Model No. T73KAJ04BK
action to declare the following County Auditor assets
Cassette recorder
Calculator
PCFund Software
Fundware Software
31. Discuss and take necessary action to declare the following Adult Probation Department
assets surplus/salvage:
Asset No. 570-0031
Asset No. 570-0037
Asset No. 570-0013
Asset No. 570-0011
Asset No. 570-0015
Asset No. 570-0018
Asset No. 570-0025
Asset No. 570-0026
Asset No. 570-0048
Asset No. 570-0052
Asset No, 570-0049
Asset No. 570-0064
Asset No. 570-0067
Asset No. 570-0069
e
Shelf unit
Couch
Adding machine (broken)
Chair
Chair
Chair
Chair
Chair (broken)
Shredder (traded in on Asset No. 580-0093)
Adding machine (broken)
Typewriter (broken)
. VCR (broken)
Coat station
Desk
150
32. Discuss and take necessary action to declare the following Extension Service assets
surplus/salvage:
Asset No. 665-0027
Asset No. 665-0029
Asset No. 665-0033
Asset No. 665-0175
Asset No. 665-0195
IBM Selectric III typewriter
Computer and printer
Computer
Computer
Microphone
e
33. Discuss and take necessary .action to declare the following Health Department assets
surplus/salvage:
Asset No. 635-0060
Asset No. 635-0052
Asset No. 635-0046
Asset No. 635-0 I 00
Asset No. 635-0101
Asset No. 635-0 I 04
Asset No. 635-0156
Asset No. 635-0160
Asset No. 635-0161
Asset No. 635-0164
Asset No. 635-0170
Asset No. 635-0179
Chairs (in storage)
Metal bookshelf (in storage)
Canon CP 1008D calculator (in storage)
Canon Model BP 1210 calculator (in storage)
Desk light (in storage)
Typing table (in storage)
Cash register (in storage)
Computer (in storage)
Epson LQ-IOIO printer (in storage)
Computer (in storage)
Fax machine (in storage)
Computer (in storage)
34. Discuss and take necessary action to declare the following Justice of the Peace Precinct 1
assets surplus/salvage:
Asset No. 454-0018
Asset No. 454-0028
Asset No. 454-0035
Asset No. 454-0019
Chair
Metal rack with shelves
Typewriter
Typewriter
e
35. Discuss and take necessary action to declare the following Justice of the Peace Precinct 2
assets surplus/salvage:
Asset No. 456-0009
Asset No. 456-0040
Desk
Typewriter
36. Discuss and take necessary action to declare Port O'Connor Ambulance Department assets
surplus/salvage:
Asset No. 524-0040 - Two radios
37. Discuss and take necessary action to declare the following Port O'Connor Fire Department
asset surplus/salvage:
Asset No. 547-0039 - Encoder (does not work)
38. Discuss and take necessary action to declare the following Tax Assessor/Collector assets
surplus/salvage:
Asset No. 499-0097
Asset No. 499-0071
Asset No. 499-0020
Asset No. 499-0198
Chair
Chair
Cabinet
Computer
e
EXTENSION SERVICE - JP #3 - JP #4 - MONTHLY REPORTS
The Extension Service, JP #3 and JP #4 presented their monthly reports for Marsh, 2002
and after reading and verifying same, a Motion was made by Commissioner Floyd and
seconded by Commissioner Finster that said reports be accepted as presented,
Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted itt favor.
181
DONA nONS TO CALHOUN COUNTY FOR BEACH CLEAN-UP
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
accept donations from Formosa for $5,500, $10 from Johnny's Used Cars and $40 from
Texsun Construction to Calhoun County for the Beach Clean up, Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
I
Ie
I
BUDGET ADJUSTMENTS - REVENUES - DISTRICT ATTORNEY - VARIOUS
DEPARTMENTS - JAIL - SHERIFF/JAIL - COUNTY AUDITOR - ELECTIONS
- HEALTH DEPARTMENT - WASTE MANAGEMENT - R&B PCT #4 -
SHERIFF - MOLD REMEDIA TION CAPITAL PROJECT
A motion was made by Commissioner Floyd and seconded by Commissioner Finster that
the following Budget Adjustment be approved. Commissioner Galvan, Balajka, Floyd,
Finster and Judge Marshall all voted in favor
I
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: REVENUES
DATE: 4117102
BUDGET FOR THE YEAR: 2002
112,816
APPROVED
APR 2 5 2002
e
182
,
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: DISTRICT A TIORNEY
DATE: 4/17102
BUDGET FOR THE YEAR: 2002
Total for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
APPROVED
APR 2 5 2002
e
e
183
GL ACCOUNT NO.
1000-XXX-51940
110
140
150
170
180
190
200
210
250
260
270
350
380
410
420
430
450
460
470
480
490
500
510
540
550
560
570
580
590
600
610
620
630
710
720
760
780
790
1000.360-60640
e
3
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: VARIOUS DEPARTMENTS
DATE: 4122/02
BUDGET FOR THE YEAR: 2002
ACCOUNT NAME-WORKMENS COMPENSATION
DEPARTMENT NAME
EXTENSION SERVICE
LIBRARY
MUSEUM
BUILDING MAINTENANCE
JAIL OPERATIONS
COUNTY AUDITOR
COUNTY TAX COLL~CTOR
COUNTY TR~ASURm
COUNTY CL~RK
COUNTY JUDGE
ELECTIONS
H~AL TH D~PT
WASTE MANAGEM~NT
COUNTY COURT-AT-LAW
DISTRICT CLERK
DISTRICT COURT
JUSTICE OF PEACE PCT 1
JUSTIC~ OF P~AC~ PCT 2
JUSTICE OF PEAC~ PCT 3
JUSTICE OF P~AC~ peT 4
JUSTIC~ OF P~AC~ peT 5
JUV~NILE COURT
DISTRICT ATTORNEY
ROAD AND BRIDG~-PCT #1
ROAD AND BRIOGE-PCT #2
ROAD AND BRIOG~-PCT #3
ROAO AND BRIDGE-PCT #4
CONSTABLE PCT #1
CONSTABLE PCT #2
CONST ABL~ peT #3
CONST ABL~ PCT #4
CONSTABLE PCT #5
EMERG~NCY MANAG~M~NT
FLOOD PLAIN ADMINISTRATION
HIGHWAY PATROL
SH~RIFF
CRIM~ VICTIM ASSISTANC~
V~T~RANS S~RVIC~S
INDIGENT H~AL THCARE
CAR~ OF INDIG~NTS
4
17
2
171
164
8
7
4
11
5
2
28
76
9
8
3
2
3
2
2
2
1
13
270
309
157
467
5
5
5
5
5
3
1
2
492
1
1
APPROVED
APR 2 5 2002
(2.272) LINE ITEM TRANSFER FOR 2001
ADDITIONAL WIC PREMIUM
Total for GENERAL FUND
o
-a_. .1d_'''''
~~'{~~~
NET CHANGE IN TOTAL BUDGET .'
o
184
BUDGET AMENDMENT REQUEST
ACCOUNT NAME
PRISONER MEDICAL SERVICES
PRISONER lODGING-OUT OF COUNTY
JAILERS
WORKERS COMP ADJUSTMENTS
MEAL ALLOWANCE
TRAINING TRAVEL OUT OF COUNTY
185
AMENDMENT
AMOUNT
2.458 LINE ITEM TRANSFER
(2.458)
(781) REQUIRED BY PAYROll
781
30
(30)
o
APPFIOVED
APR 2 5 2002
e
L(
e
e
e
e
e
BUDGET AMENDMENT REQUEST
1000-180-51650
1000-180-51965
1000-760-51650
1000-760-51965
1000-001-43175
JAil
S.T.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
SHERIFF
S,T.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
REVENUE
FEDERAL GRANT-S,T.E.P. WAVE
165
38
1,102
250
(1,555)
Total for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
APA 2 5 ~
s
186
BUDGET AMENDMENT REQUEST
Total for GENERAL FUND
NET CHANGE IN TOTAL BUDGET
187
AMENDMENT
AMOUNT
121 REQUIRED BY PAYROLL
(121)
o
APPROVED
APR 2 5 2002
e
(y
e
e
I
BUDGET AMENDMENT REQUEST
AMENDMENT
AMOUNT
1.413 LINE ITEM TRANSFER (PENDING REIMB, FROM
(1.413) ELECTION SERVICES CONTRACT FUND)
e
e
o
o
APPROVED
APR 2 5 2002
188
e
'is
BUDGET AMENDMENT REQUEST
189
AMENDMENT
AMOUNT
2,057 LINE ITEM TRANSFER
(2,057)
o
APR 2 5 Z002
e
e
~--'-----.'._'---"---'-'--."-ll
~uDGET- AME~MENT REQUEST'li
.~--'-'~~-----_.-'_---o-_~==_=,J
g
I
e-~'O: CalJ:oun County ComrnLS8JOnerS I Court
E rum: ---Lt)cviL-~~W1L-l__.__u__
<gepart.men:: making f:'i~is request)
APPROVED
--
APR 2 5 2002
Date:
~q,OL___
I request af) amendment to the -~a7,_u budget:
,year;
following l~ne items in my department:
tor the
GL Account ;ij;
-----------.~-
-----------------.~ ------------- ---------------~---
Amendment
Account Name Amount Reason
~kom..c_j
2ID__la.3~
-~--- =-~=
.~_._----!
-----.---------- ------.--,...--
---------
---.-----.----.-.---- --..----.------
--.----1
--------------- ------.-----
--~-'----,_._~_.-._,-
-----.-;
._-~--_.__._~--"._.-
._-~----_.._----
..---..------------
_.._-"..._--_._---~---
-.---..----------
---~---_._--_.
-------,-----~-_.
------'---'---'
-------
Net change i4 total budget
for this department is:
Other remark~/justification:
$
-G-
====:.::=::;::;;:;::::::::.:::::::::
._-~--------<------~-'-_._-----,_._--,----------_._----------~~_._---------
I urlderstand that my budget cannot: be anlended as requested until
Commissioners I Court. approval is obtain.ed.
Signature of :official/depdrtment head; _..P~_~____.._
Date of Commi!ssioners) C\)u.rt approval;
___0..__-._.---..------------
--._'_._------------_._,~--,--
Date posted to General IJedger account{s):
e
- lS0
BUDGET AMENDMENT REQUEST
Totat for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
APA 2 5 2002
191
e
/0
e
e
! /
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: SHERIFF
DATE: 4/24/02
BUDGET FOR THE YEAR: 2002
Total for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
APR 2 5 2002
e
e
192
,.
BUDGET AMENDMENT REQUEST
Total for FUND
NET CHANGE IN TOTAL BUOGET
APPROVED
APA '5 ~
e
193
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions. REVENUE ADJUSTMENTS FOR 4/25/02
BUD207 . BUDGET ADJUSTMENTS FOR 4/25/02
(II p~t2,)
Fund Effective
Code Date Fund Title Transaction Description DeptTitle GL Title Increase Decrease
1000 4/25/2002 GENERAL FUND REDUCE BUDGET TO REVENUE STATE T ABACCO 112,816.00
ACTUAL AMOUNT SETTLEMENT
RECEIVED
1000 4/25/2002 GENERAL FUND ADJUST ACCOUNTS FOR REVENUE FEDERAL GRANT-S,T.E.P. 1,555.00
GRANT WAVE
1000 4/25/2002 GENERAL FUND POST AGE REIMB. BY DA REVENUE MISCELLANEOUS REVENUE 57.00
HOT CHECK RESTITUTION
Total GENERAL FUND 1,612.00 112,816.00
1000
5210 4/25/2002 CAPITAL PROJECTMOLD lNCREASE TO ACTUAL NO DEPARTMENT RECOVERIES-INSURANCE 149,990.00
REMEDrA TlON ADVANCE ACCEPTED BY
COMM.CRT 4/11/02
Total CAPITAL PROJECTMOLD 149,990.00 0,00
5210 REMEDlA TION APPROVED
Report Total APR 2 5 2002 151.602.00 112,816,00
D.le:412410203A~_07PM
e
e
Page:l
'lj'
C"l
...--1
e
Date: 4f24102Ol:4S:SIPM
Page:]
l!)
~
...-i
CJ:)
~
~
APPROVED
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 4/25 2
BUD207 . BUDGET ADJUSTMENTS FOR 4/25/02 APR 2 5 2002
Fund Effective
Code Date Fund Title Tr":'lsaction Description DeptTitle GL Tit! Increase Decrease
1000 4/25/2002 GENERAL FUND LINE ITEM TRANS-PENDING ELECTIONS ELECTION JUDGES & CLERK 1,413.00
REIMB. FROM ELECTION
CONTRACT FUND
1000 4/25/2002 GENERAL FUND ADDTL PREMlUM-2001 ELECTIONS WORKMENS 2.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 HEALTH DEPARTMENT WORKMENS 28.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER HEALTH DEPARTMENT CLINIC DRUGS 2,057.00
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER HEALTH DEPARTMENT MEDICAUOTHER SUPPLIES 2,057.00
1000 412512002 GENERAL FUND LINE ITEM TRANSFER FOR INDIGENT HEALTH CARE CARE OF INDlGENTS 2,272.00
200 I ACTUAL ADDTL W /C
PREM.
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-lOOI WASTE MANAGEMENT WORKMENS 76.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER WASTE MANAGEMENT ADVERTISING 50.00
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER WASTE MANAGEMENT LANDFILL CLOSURE 50.00
1000 4/25/2002 GENERAL FUND ADOTL PREMIUM-200l COUNTY COURT -AT-LAW WORKMENS 9,00
ACTUALPAVROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 DISTRICT CLERK WORKMENS 8.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM.lOOI DISTRICT COURT WORKMENS 3.00
ACTUAL PAYROLL COMPENSATION
1000 4125/2002 GENERAL FUND ADDTL PREMIUM-2001 JUSTICE OF WORKMENS 2.00
ACTUAL PAYROLL PEACE. PRECINCT # I COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2DOI JUSTICE OF PEACE WORKMENS 3.00
ACTUAL PAYROLL PRECINCT#2 COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 JUSTICE OF WORKMENS 2.00
ACTUAL PAYROLL PEACE.PRECINCT #3 COMPENSATION
1000 4125/2002 GENERAL FUND ADDTL PREMlUM-2001 JUSTICE OF WORK MENS 2.00
ACTUAL PAYROLL PEACE-PRECINCT#4 COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM.200I JUSTICE OF WORKMENS 2.00
ACTUAL PAYROLL PEACE-PRECINCT #5 COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM.2001 JUVENJLE COURT WORKMENS LOO
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 DISTRICT AlTORNEY WORKMENS 13.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND POSTAGE REIMB. BV DA DISTRICT AlTORNEY POSTAGE 57.00
HOT CHECK RESTITUTION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 ROAD AND WORKMENS 270.00
ACTUAL PAYROLL BRlDGE.PRECINCT #1 CO~ENSATION
1000 412512002 GENERAL FUND ADDTL PREMIUM-200l ROAD AND e WORKMENS 309.00 e
- ACTUAL PA YROLL BRIDGE-PRECINCT # COMPENSATION
Dale: 4f24/02Ol:45c51PM PaQe,2
e __ CALHOUN COUJ'iTY. TEXAS At-'t-'HUV
Unposted "ransactions . EXPEND.ADJUSTMENTS FOR 4/25/0
" 7 - BUDGET ADJUSTMENTS FOR 4/25/02
Fund Effective
Code Date Fund Title Transaction Description DeptTitle GL Title Decrease
-~ ---
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 ROAD AND WORKMENS
ACTUAL PAYROLL BRIDGE-PRECINCT #3 COMPENSATION
1000 4/25/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES 714.00
BRIDGE-PRECINCT #4
1000 4/25/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND WORKERS COMP 714.00
BRIDGE-PRECINCT #4 ADJUSTMENTS
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 ROAD AND WORKMENS 467.00
ACTUAL PAYROLL BRIDGE-PRECINCT #4 COMPENSATION
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 90,00
BRIDGE-PRECINCT #4
1000 4/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERYIEQUIPMENT 90,00
BRIDGE.PRECINCT #4 REPAIRS
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 CONST ABLE.PRECINCT # I WORKMENS 5.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 CONSTABLE-PRECINCT #2 WORKMENS 5,00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 CONSTABLE-PRECINCT #3 WORKMENS 5.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-200l CONSTABLE-PRECINCT #4 WORKMENS 5.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM.2001 CONSTABLE-PRECINCT #5 WORKMENS 5.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-200t EMERGENCY WORKMENS 3.00
ACTUAL PAYROLL MANAGEMENT COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 FLOOD PLAIN WORKMENS 1.00
ACTUAL PAYROLL ADMINISTRATION COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 HIGHWAY PATROL WORKMENS 2,00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADJUST ACCOUNTS FOR SHERIFF S.T.E,P. WAVE GRANT PAY 1.102.00
GRANT
1000 4/25/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF MEAL ALLOWANCE 7,00
tOoo 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 SHERIFF WORKMENS 492.00
ACTUAL PAYROLL COMPENSATION
1000 4/25/2002 GENERAL FUND ADJUST ACCOUNTS FOR SHERIFF BENEFITS PAID BY GRANT 250,00
GRANT
tOOO 4/25/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF TRAINING TRAVEL OUT OF 7.00
COUNTY
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-2001 CRIME VICTIMS WORKMENS 1.00
ACTUAL PAYROLL ASSISTANCE COMPENSATION
1000 4/25/2002 GENERAL FUND ADDTL PREMIUM-200l VETERANS SERVICES WORKMENS 1.00
ACTUAL PAYROLL COMPENSATION
DlI1C: 4n4lO2 OJ:45:51 PM Pagel
i"
tJ)
'l"'1
~ ;0 ~..., ~ ~ -..., (')."
" " NO N N 00 o c
'8 O~ 0_ ~O
~ 0 0 0"- " ~
"
il ...,
0
8 11:
::: am
i'i ~ l?!~
~ '" " ~
~ ~
'" '" ".
0 0 "
0 0
N N
e fii(') ;0(') ;0(') 0 ."
m;;; ~?; gJ c
E:~ 0
s:_ ~
m..., m..., m- Ol ;!
a,. S2F: a:;! ;;;
s:r ,. S:r r "
...,." ...,." ...,." ."
-;0 -;0 0;0
~8 ~e zB '2
01 01 01 a
(') ~ (')
..., ...,
s: s: s:
0 0 0
r r r
a a a
e
>-
> -0
-0 -0
::0 :0
'"
U'I 0
~ <
m
0
0"" .....,
.,,0 "'0
,.", 25'"
ac N"
;;8 -<
'"
zm F
(')..., r
01;0 '"
01 ,.
s: ."
,. ."
Z ;0
0
a <
01 01
;0 a
z z
0 0
a a
m 01
." ."
,. ,.
~ ;0
...,
s: s:
01 iz1
z
..., ...,
;::
o
r
a
;0
m
;::
01
a
~
o
z
,.
a
C
'"
...,
m
'"
'"
'"
01
'"
:S
(')
IJi
5'
~
;;: :;; "
~ ;;: ~
'" ~ 0
v. '" '" '", 0-
'" '" ~ '" 0
~ 0 '" ~
<0 <0 <0 <0 <0
0 0 0 0 0
a
"
0
"
'" '" ~
. '" '" 0
.; '" '"
w 0 w
<0 Co <0
0 0 0
e
1i'
"
~
o
r
2
"
~
~
~
o.
o
a
"
.
q
-i"
15
o
c
0
~
~
"
~
OJ OJ
C c
~
a~
NO
0-
~::'
" \?
OJ 0
C " t:
8 ~
15. <3
01 "
..., ~
,. 01 8
a ?;J
C 01 '"
'" 6~
...,
;::
1 >=<
B~
'" C""
." ~ ,.
0 ;::'"
'" 01
'" Z
N ...,
'" '"
0 ."
N 0
'"
~
'"
'"
0
N
198
ACCOUNTSALLOWED-COUNTY
Claims totaling $549,468.87 were presented by the County Treasurer and after reading
and verifying same, A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan that said claims be approved for payment. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
e
ACCOUNTS ALLOWED - HOSPITAL
Claims totaling $3,101,074.73 for Hospital Operations were presented by the county
Treasurer and after reading and verifying same, A Motion was made by Commissioner
Floyd and seconded by Commissioner Galvan that said claims be approved for payment.
Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
ACCOUNTS ALLOWED - HOSPITAL INDIGENT HEALTHCARE
Claims totaling $64,169.35 for Hospital Indigent Healthcare were presented by the
County. Treasurer and after reading and verifying same, a Motion was made by
Commissioner Floyd and seconded by Commissioner Finster that said claims be
approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge
Marshall all voted in favor.
GENERAL DISCUSSION
Commissioner Floyd stated he met with Kathryn Ray of Ray Associates, Inc. last Friday
to discuss the contract regarding the county position and salary study.
Connie Hunt commended the Sheriffs Office on the task force at the beach area.
e
Judge Marshall mentioned change in the Minutes after they had been approved by the
Court. She said the changes had not been authorized, for example, the January 14, 2002
Minutes. Commissioner Floyd stated that all changes were done prior to the Court's
approval of the Minutes. She said she would check on that.
Judge Marshall said the Court was invited to dinner at 6 P.M. at the Exhibit Building on
Saturday prior to the goat show.
Judge Marshall said she received a letter from Officer Ruben Hernandez resigning as
Code Enforcement Officer and asked for input on having someone to do code
enforcement. Commissioner Galvan said he would like to see the Sheriff's office take
complete control of code enforcement. Commissioner Floyd said he had a call from
someone who said they had been informed by the Judge's office that the commissioners
would be responsible for that. After more discussion of the problems with code
enforcement in the county, Commissioner Floyd suggested putting the issue to be
discussed on the May 91h agenda in a closed session regarding personnel code
enforcement including Ruben Hernandez.
Commissioner Floyd asked about the letter regarding indigent care the Judge was to send
to the funeral homes and cemetery associations. Judge Marshall stated she had sent the
letters but had no replies as yet. Commissioner Floyd said he would tell the cemetery
association inquirer to price the cost for services, etc. based on the attachment you had
put with the letter.
e
THE COURT ADJOURNED AT 12:25 P.M.
199