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VOL 017 (07-23-1997 to 03-31-1998)i REGULAR JULY TERM THE STATE OF TEXAS § § COUNTY OF CALHOUN § HELD JULY 23, 1997 BE IT REMEMBERED, that on this the 23rd day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk • Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP CONTINUED The Court continued with the Budget Workshop for 1998. George Fred Rhodes met with the Court concerning the renovation of the old ]ail (attached to the Museum). Mr. Bybee, the Hospital Administrator appeared. Jack Traylor came before the Court with concerns about the proper help for the Sheriff's department due to the forthcoming expansion at Formosa. Jack Whitlow spoke concerning the Crime Victims, Patricia Kalisek spoke concerning the Waste Management Budget. JUDGE HARTZOG AND COMMISSIONER BELK HAD TO LEAVE AND COMMISSIONER FINSTER CONTINUED AS JUDGE PRO -TEN ACCOUNTS ALLOWED - COUNTY Claims totaling $27,605.49 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd that said claims be approved for • payment. Judge Pro-Tem Finster, Commissioners Floyd, and Jurek all voted in favor. THE COURT RECESSED. 01 SPECIAL JULY TERM THE STATE OF TEXAS $ S COUNTY OF CALHOUN S HELD JULY 31, 1997 BE IT REMEMBERED, that on this the 31st day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (Absent) Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 B. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had; Judge Pro-Tem Finster gave the Invocation and led the Pledge of allegiance. PUBLIC HEARING TO AMEND 1997 BUDGET The Public Hearing was opened to amend the 1997 Budget. There being no comment concerning the proposed Budget Amendments, the Public hearing was closed at 10:03 A.M. A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the following Budget Amendments be approved. Judge Pro-Tem Finster, Commissioners Belk, Jurek and Floyd all voted in favor. BUDGET ANENDMENT REQUEST To: Calhoun County Commissi/oonersI Court From: 1 -SYw ra '(6T1� l Gl1.1 (Department making this request) Date: -1-d' Cj1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account ¢' Account Name ___ __Amount _ _ __ ______ Net change in total budget for this department is: Other remarks/justification: Reason 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • • Date posted to General Ledger account(s): 02 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: nfA « et RIAC (Department making this request) Date: I- JI -9 1 I request an amendment to the budget for the year following line items in my department: GL Account-#_ (2t . 46 &3 -'1 q8 I Amendment Account Name Amount 33 Net change in total budget for this department is: Other remarks/justification: --- Reason 019 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account (s): 03 BUDGET AMENDMENT RE�UEBT To: Calhoun County Commissioners' Court From: Emergency Mangement (Department making this request) Date: July 25th. 1997 I request an amendment to the 1997----- budget for the C 3 • (year) following line items in my department: Amendment GL Account q Account Name Amount Reason Y 11YY 1'Y11Y1YY Y1ryYYryryryrylryryryryryYlry 11111YYYY1111 11YN1111YY1YYYN Y'Y 11 01 45 05 5112 Computer Supplies 1000.00 Weather related software and supplies ave ecome obsolete. UV JUL 3 Net change in total budget for this department is: $1000.00 c�33so= Other remarks/justification: I would like to request these funds be transfered from the general fund of the County. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: /� �' r • Date. of Commissioners' Court approval: [ c Date posted to General Ledger account(s): 04 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court n f From: 1 A/hh.Qf✓ARL, (Department making this request) Date: -1 _ l (0 _C1 l I request an amendment to the 'l 99 1 budget for the year following line items in my department: Amendment GL Account A Account Name Amount ------------- ------------------ ----------- - 01- 5509 --7001 jk�r t • Net change in total budget for this department is: other remarks/justification: PIMIMWWU40,A M�� I- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): :7 - 05 l U. AUU 1. I UK b 12 bb6 d.b 14 P. 1 • BUDGET AMENDMENT REQUEST ✓j To: Calhoun County Commissioners' Court Prom: QI (Department making this request) Date: "1--Q3-91 T request an amendment to the 1 1� budget for the year following line items in my department: Amendment GL Account # Account Name Amount ; 000_ Net change in total budget for this department is: other remarks/ justificati.on: Reason �fi_.z�'� in p.fyJ�e.n�✓ d 'Ll ..ate /-+ unde erstand that nv budgt cannot, h- c:r•.2nded .. 'j -:nt-- 'cmmissioners' Court approv6i o�:air: d Signature of official/department head: Gyo ,)ate of Commissioners' Court appr wcl: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST TO: Calhoun CountyCommissioners' Court L From: a rj�i4 coc (Department making thiJ request) (5)a) Date: ''-11)0 I-C{` I request an amendment to the ( ) budget for the year following line items in my department: GL- Account -#- Net change i for this dep Other remark Amendment Account Name Amount m c,zt nnnn onmcc rnYTGnI I Reason n I understand "lit / l� ,D requested until Commissioner Pig � �,� VoA rJ! Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): ()% • BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' court From: `-A�(�, 1_ , _ ! —f: Q rp;-,,1n\ ! o (Department making this request) (151p Date:-1.-�54.9 I request an amendment to the 1budget for the yect ar following line items in my department: GL-Account_#- L) !nj P. a 4 OA-) Amendment Account Name Amount Reason Net change in total budget for this department is: other remarks/justification: RJF,-4� 6e v�ev� a i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: . Date of Commissioners' Court approval: Date posted to General Ledger account(s): i BUDGET AMENDMENT REQUESTI rl To: Calhoun County Commissioners' Court From: C (AY Xi 1 an ,t (Department making this request) Date: 1 —1 5 -9-7 I request an amendment to the Iql budget for the year following line items in my department: GL-Account-#- 35-a5oo � t5u� 3h C)0 -G Ol-g000-Ga,36 Amendment Account Name Amount ---- NJ ",r, Q 'ofl Net change in total budget for this department is: other remarks/justification: Reason -----------------*- `. A, A.o_Mn.ni_.1�.9�_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 09 BUDGET AMENDMENT REQUEST V To: Calhoun County Commissioners' court From: P/1 -J�o-4 Glydw yn ZI47% is epartment making this request) Date: I- I B- i I yy G g y I request an amendment to the 1 11` budget for the year following line items in my department: GL-Account-#- 611 % � ?n-1- 1301 k3q- ot Account Name rg , . 1. S , a, �i� ,. Net change in total budget for this department is: other remarks/justification: Amendment Amount 0 006 OOC 3 1*1 $_� =2119 Oc� Reason ------------------- JUL .� f (997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): INDEPENDENT AUDIT REPORT FOR 1996 Chris Rutledge with Rutledge Crain Company appeared before the Court and explained the Annual Financial Report of Calhoun County for the year ended December 31, 1996. A Motion was made by Judge Pro-Tem Finster and seconded by H. Floyd the report be approved. Judge Pro-Tem Finster, Commissioners Floyd, Belk and Jurek all voted in favor. • 10 BIDS AND PROPOSALS — FUEL BIDS A Motion was made by Judge Pro —Tern Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for fuel bids. Judge Pro—Tem Finster, Commissioners Jurek, Belk, and Floyd all voted in favor. A Motion was made by Judge Pro—Tem Finster and seconded by Commissioner Belk that the County Judge or Judge Pro—Tem execute the following contract. Judge Pro—Tem Finster, Commissioner Belk, Finster, Floyd and Jurek all voted in favor. 4ffice,EtEP0,2: Business servlces Division Company Name: Phone: f 1 City: Nature of Business• Buyer's Name: Account Executive: Tax exempt: [ j Yes [ j No If yes, attach certificate type of ownership Parent Company Name (Optional) Addresr City Sr�iP Phone( ) Contact: Bank State: Zip: D&Bli: AE's Number. i Corporate j Partnership AP Contact Billing Address: Years Est.; Date Location d: j Proprietorship City ST_.ZIP Phone ( ) Fax ( To add shipping addresses see other side FOR INTERNAL USE ONLY Acct. #: AOPS Acct. ! REFERENCES Address City St_�Zip Checking Acct Contact Mr.iMs. TRADE REFERENCES A. Name City Phone ( ) B. Name City one ( ) Omee Depot Business Services Division reserves the right to charge interest at a rate of 1.5%er month or the legal limit on the unpaid balance of your account. Any anomey fees incurred to collect past due balances will be deferred to the debtor.p Signature Title Date 11 01/17/97 FRI 14:39 TEL 202 393 6226 NACO Vol Business Services Division This Office Supplies and Services *PIGGY BACIC Addendum to Los Angeles County, California Master Contract Agreement #56296 (hereafter "Addendum'' is made and entered Into W and beWmen (hereafter "AGENCY'), and OFFICE DEPOT BUSINESS SERVICES DIVISION (hereafter "VENDOR'). WHEREAS, AGENCY and VENDOR agree that VENDOR will offer to provide AGENCY, employees and others as previously and more fully described within the Master Agreement with Office Supplies and Services, sometimes referred to within the Master Agreement as the ('?roduct/Equipmerd and Services", and/or "Services", or "Product/EgtdpmenY), WHEREAS, VENDOR is in the business of selling and supplying Office Supplies and Services; and WHEREAS, VENDOR is waling and able to offer, deliver, service and support the products/equipment It offer: to AGENCY departments/dlvisions, AGENCY offides/organizations, AGENCY employees, and any other entities as set forth In the Master Agreement This document, together with the Master Agreement on file at CSAC, Los Angeles County and at the NACO FSC offices in Washington D.C., defines the scope of this 'PIGGY BACK' Addendum. IN WITNESS WHEREOF, (AGENCY) has caused this Agreement to be subscribed by Its Purchasing Agent, and VENDOR has caused this Agreement to be subscribed in its behalf by its duly authorized officer, this day of 79 (AGENCY) By: Name: Title; OFFICE DEPOT BUSINESS SERVICES OMSION (VENDOR) Name: True Office Depot Business Services Division Q 003 12 • A motion was made by Judge Pro-Tem Finster and seconded by Commissioner Belk to agree to Amend the original contract as follows and authorize Judge Pro-Tem Finster to execute said contract. Commissioners Belk, Floyd, Jurek and Judge Pro-Tem Finster all voted in favor. AMENDMENT NO. 1 TO TEXAS COMMUNITY DEVELOPMENT PROGRAM CONTRACT TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AND CALHOUN COUNTY STATE OF TEXAS COUNTY OF TRAVIS Section 1. The Texas Department of Housing and Community Affairs, an agency of the State of Texas, hereinafter referred to as "Department', and Calhoun County, hereinafter referred to as "Contractor", do hereby contract and agree to amend their original contract, as initially executed by the Executive Director of the Department effective July 1, 1995, through June 30, 1997, for the performance of community development activities. Section 2. • The parties hereto agree to amend the contract identified in Section 1 above by deleting in its entirety Section 2, Contract Period, and replacing it with the following: Section 2. CONTRACT PERIOD This contract and agreement shall commence on July 1, 1995, and shall terminate on September 30, 1997, unless otherwise specifically provided by the terms of this contract. Section 3. The parties hereto agree that this amendment shall become effective on June 30, 1997. Section 4. The parties hereto agree that this amendment shall require no change to previously approved funding. Section 5. The parties hereto agree that all of the terms of the contract identified in Section 1 above shall remain in effect and shall continue to govern except to the extent that they conflict with the terms of • this amendment. Page t of 2 -- 13 Section 6. • The parties hereto agree that nothing in this amendment shall be construed as authorizing any violation of federal, state or local laws or regulations as they pertain to the contract identified in Section 1 above. Section 7. By the signing of this amendment, the parties hereto expressly understand and agree that this amendment shall become a part of the contract identified above in Section 1 above as though it were set forth word for word therein. WITNESS OUR HANDS EFFECTIVE JUNE 30, 1997. Judge Pro-Tem Calhoun County Approved and accepted on behalf of the Texas Department of Housing and Community Affairs. • Larry Paul Manley, Executive Director Texas Department of Housing and Community Affairs This contract amendment is not effective unless signed by the Executive Director of the Texas Department of Housing and Community Affairs, or his/her authorized designee. Page 2 of 2 • -- 14 • L_J A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the Court shall not change the fees for 1998. Commissioners Floyd, Belk, Jurek and Judge Pro-Tem Finster all voted in favor. == AGENDA ITEM Texas Department of Transportation VEHICLE TITLES AND REGISTRATION DIVISION • AUSTIN,TEXAS 78779-0001 • (512) 465-7611 July 17, 1997 To: ALL COUNTY JUDGES SUBJECT: IMPOSITION OF EXTRA FEES Ri�7ct-/ V jut i997 Holv�,lr , CalhOur> Cou, lanz09 Chapter 502 of the Transportation Code, relating to the registration of vehicles, provisk -ies the option of imposing, in addition to the registration fee, two extra fees. The provisions of Section 502.172 provide for a county road and bridge fee in an amount that does not exceed $10.00 for each vehicle registered in the county. An extra fee in an amount not to exceed $1.50 for each vehicle registered in the county is available under the provisions of Section 502.173 to fund a school crossing guard program. However, vehicles registered with Machinery and Farm Trailer License Plates are exempt from both provisions. The amounts of both optional fees are set by a Commissioners Court. Counties are statutorily required to notify the department of their intent by Commissioners Court Order. The notification deadline for the road and bridge fee is September 1st of each year. The deadline for notification of the school crossing guard fee is September 10th of each year. Please complete the attachment on the imposition of extra fees for registration year 1998. If your response requires a County Commissioners Court Order, we request that the original order be mailed to us no later than the date indicated. We have also included a fee chart which indicates what extra fee(s) your county currently collects. Your timely response would be greatly appreciated. Any questions you may have regarding this matter may be directed to David Linzey, Director of Headquarter Operations, at (512) 465-7719 or Martha H. Lockhart, Customer Information Services Branch Manager at (512) 465-7620. • JLD/SE/jrc Enclosures Sincerely, A�a Jerry L. Dike, Director f Vehicle Titles and Registration Division cc: County Tax Assessor -Collector VTR Regional Manager District Engineer (Note: This letter was sent to each County Judge in your district.) An Equal Opportunity Employer 15 IMPOSITION OF EXTRA FEES REGISTRATION YEAR 1998 We respectfully request that you indicate below your county's intentions for collection of these fees for registration yerr 1998 (January I through December 31, 1998). These fees will first appear on February renewals. (Refer to Motor Vehicle Information Circular No. 1-85). For registration year 1998, e R // o u IV County will 1. Retain the current fees of ° 0 (No court order required); 2. Discontinue the County Road and Bridge Fee of (Court order required prior to September 1st); Impose a new County Road and Bridge Fee of (Court order required prior to September Ist); 4. Discontinue the Child Safety Fund Fee of (Court order required prior to September 10th); and/or 5. Impose a new Child Safety Fund Fee of (Court order required prior to September 10(h). If you indicate that action will be taken as stated in 2, 3, 4, and/or 5 above, you must submit a County Commissioners Court Order to that effect prior to the applicable statutory date of September 1st (County Road and Bridge Fee) or September 10th (Child Safety Fund Fee). Please return your county's intentions so designated for registration year 1998 in the enclosed postage -paid self-addressed envelope as soon as possible. A faxed response (512/465-3034) will also be acceptable. However, if such response requires a County Commissioners Court Order, we request that the original Order be mailed to us no later than the date indicated above. • 0 • PUBLIC BEARING - RE -OPENED - AMENDING 1997 BUDGET Judge Pro-Tem Finster re -opened the Public Hearing at 11:43 A.M. Jack Whitlow informed the Court a Grant was received and a Budget Amendment was needed. BUDGET AMENDMENT- TRUST FUND A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the following Budget Amendment be approved. Commissioners Floyd, Belk, Jurek and Judge Pro-Tem Finster all voted in favor. TO: Calhoun County Commissioners' Court FrOX2 A( (Department making this request) Dater 7 /-1 ( ) 4 �-/f i request an amendment to the budget for the y following lino items in my dapartmeneart: dL Account fr ACCount Name «rrrrr------------ Amendment rr Amount Reason -r----r-r«w-r-r----- ��-a i, 34- Net Chang0 in total budget AP P Pik for this department Lot other remarks/justification. Ju- 3 ti ►99i I understand that my budget cannot be amended as Commissioners' court approval is obtained. • Signature of official/department heads Data of Commissionara' Court approval: Data posted to General Ledger account (a)s 1'7 A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Floyd, Jurek, Belk and Judge Pro-Tem Finster all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County/Commissioners' Court From: (Department making this request) Date: I request an amendment to the fiJ budget for the year following line items in my department: Amendment GL Account # ---Account-Name--- - Amount---- Net change in total budget for this department is: Other remarks/justification: i Reason ------------------- -L4. • ----r I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1� BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: Ol�ytilZi �ucti (Department makiAg this request) Dater �C) I request an amendment to the Ct`1� budget for the year following line items in my department: Amendment GL Account # Account Name - Amount---- - - ------------------ Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 19 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: I AP -Mau tg�t`-�,xall� (Department making this request) Date: -I. a3-ciI I request an amendment to the ►M 1 budget for the year following line items in my department: GL-Account-#- 01-15A� -loci. 0f-/halo (oc-go Amendment ---Account Name Amount f lo0 .�,,•A.�cam— ��.lo s Net change in total budget for this department is: other remarks/justification: $ — �O - --- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 2® 9 BUDGET AMENDMENT REQUEST 0 To: Calhoun C�o`unty Commissioners' court From: L) l c'i,aA_ i —�7� 0 (Department making this request) Date* 7 -30 -pj -1 I request an amendment to the I W7 budget for the year following line items in my department: Amendment GL -Account -# ' '--Account Name Amount---- ----------------'-'------ t) tt7 —�JO� Cc u'� - PP%,L ' to Net change in total budget for this department is: other remarks/justification: $ Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 21 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l i From: `�tiw Vr( XIIh y (Department making this request) Date: 1 —A —91 I request an amendment to the lbudget for the year following line items in my department: Amendment GL -Account -#- --- Account Name -_Amount ------------------------- ---- q9 Net change in total budget for this department is: Other remarks/justification: $ 3 Reason I understand.that my budget cannot be amended as requested until Commissioner*' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 22 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: u.k. L40% (Department making this request) Date: -1._aq-qj I request an amendment to the 101611 budget for the year following line items in my department: Amendment GL-Account-#- ---Account Name--- ---Amount 6gg9 Net change in total budget for this department is: other remarks/justification: rw -4 C10 0 E Reason i"I k"'tz, Q,gn.UIIsIItY d-V. I understand that my budget cannot be amended as requested u 1 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: \ Date posted to General Ledger account-(s): 23 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: I 5tj �* —Mp +te e �nro n c a / (Department making this request) Date: -7--aI ,I I request an amendment to the I1� budget for the year following line items in my department: GL_Account_#— 0►-�1�a�-(��a�lo Q1-good-55ol ___Account Name r Net change in total budget for this department is: other remarks/justification: Amendment _,_Amount _______Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • rJ 24 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � , LJ (Department making this request) Date: -1. 30 '1-1 I request an amendment to the IC19 I budget for the year following line items in my department: GL-Account-#_ 01-45i )- I.0I Account Name r Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 25 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �heL�f�l i5sLI ACICyt�"Y,5) (Department making this request) Date: 3C-l1 i request an amendment to the (qaj budget for. the year following line items in my department: GL-Account-#- f '1 -4,3 q" Account Name C4 Net change in total budget for this department is: Other remarks/justification: Amendment Amount ----'-------- q )_G &h Reason ---- — ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 26 • BUDGET AMENDMENT UEST11 To: Calhoun County Commissioners' Court From: p�,,,I,, hZ ± (Department making this request) Date: 1 - 13 d I I request an amendment to the LOJ� 1 budget for the year following line items in my department: GL Account # a! - e0.10-&Iq3 Amendment Account Naa'mn!e -- Amount---- _ P•[ . O'C6,t,4 U. Net change in total budget for this department is: Other remarks/justification: Reason ------------------- i I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): ._ . 27 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: p {ZAP l.['C Ct-� P_ (Department making this request) Date: -1-11.3 __91 I request an amendment to the . budget for the following line items in my department: GL-Account-#- 01-,t0lo -t VY 01-tto,10—L16 G I A(N)-a -O4.L --- Acc_oun_t Name u 41 Net change in total budget for this department is: Other remarks/justification: Amendment Amount - ----Reason 7 40 cl- 0o T &L 3 1 Iga7 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY • Claims totaling $175,246.62 were presented by the County Treasurer and after reading and verifying same, a Motion • was made by Commissioner Floyd and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Floyd, Jurek, Belk and Judge Pro- Tem Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $727,840.18 for Hospital bills and $69,321.32 for Hospital Indigent Health care, for a total of $797,161.50 were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Jurek, Floyd. Sri • 0 BASEMENT - CRESTVIEW ADDITION Judge Pro—Tem Finster asked that the following Easement Agreement be placed in the minutes then filed in the County Clerk's office. EASEMENT AGREEMENT RATE OF EASE MENTAGREEMEN2: July 28,1997 PARTIES: GRANTOR. Aucencio Chavez GRANTEE: Calhoun County GrantoE- Grantee's Address: BLavaca, Calhoun County, P.O.: 211 S. Ann Street, Port Lavaca, Calhoun County, Texas Texas EASEMENT PROPERTY: Property Legal Description: See Ejdji it A, attached to this Agreementand incorporated by reference. Metes and Bounds Description: See F.x&bitA, attached to this Agreement:md incorporated by reference Property County: Calhoun GRANT OF EASEMENT: For valuable consideration, the receipt and sufficiency of which the parties admovledge, Grantor, Aucencio Chavez does grant, sell and convey, to Grantee, Calhoun County, an easement upon the property which is identified herein. PURPOSE OF EASEMENT: The easement is granted for the following purposes: 1. pipeline discharge; 2 drainage; and 3. ingress, egress, and right of way . 29 DURATION OF EASEMENT: This easement shall be for a period of forty (40) years from the date of this Agreement, provided that this easement shall terminate when the pure )ses of the easement, as set out in this Agreement, cease to east, are abandoned by Grantee, or become impossible of performance. By this clause are bound is Aucencio Chavez, and the heirs and persoral representatives of Aucencio Chavez, to forever warrant and defend Calhoun County against any person or claim against the easement or any of its parts. NONEXCLUSIVITY OF EASEMENT: By this Agreement, the grant is nonexclusive and grantor reserves the right to convey similar rights to others. ENTIRE AGREEMENT: This Easement Agreement is the entirety of the agreement between Grantor and Grantee. Into modification or addition is effective unless such modification or addition is in writing and signed by the parties. ALTERNATIVE DISPUTE RESOLUTION: The parties to the Agreement have stipulated that prior to any attempt for court intervention in any dispute between the parties as to this AI9•eement, the dispute will be submitted in good faith to Alternative Dispute Resolution procedures ci Calhoun County, Texas. ATTORNEY'S FEES: • The parties to this Agreement have sapulatt:d that in the event of any dispute regarding this Agreement, the prevailing party shall be entitled to recovery of attorneys fees and other legal crpenses. EASEMENT NOT ASSIGNABLE: The easement granted by this Agreement i,: not assignable and the parties agree that any assignment of the same will terminate the easement on the execution date of the purported assignment "�s $a cvjrntAgnaaent • Page 2 of 3 30 0 • C GRANTOR: Aucencio Chavez GRANTEE: CALHOUN COLTYTY r 1_,.�______r..o...� far.' Y Tide STATE OF TEXAS § COUNTY OF CALHOUN § This instrument was acknowledged before me on July ag 1997, by Aucencio C!iavez. Notary Public, State of Ter= STATE OF TEXAS § § COUNTY OF CALHOUN § This insw ment was acknowledged before me on Judy A'?. 1997, by ewe ?{ F'�M4 , on behalf of Calhoun County, Tesr3s. Axement Page 3 of 3 Notary Public, State of Texas 31 m LEGEND 0 emww s/r RR+ am + SU s/r ROn am 10 ' o V .0 \ SN om,. (V d = 120'S2'23" R 157.15' LC = S57'45'06"E 273.38' 1.43 ACRE EASEMENT BIG CHOCOLATE BAYOU SURVEY PLAT SHOWING 1.43 ACRE EASEMENT BEING A PART OF CRESTVIEW SUBDIVISON VOL.. Z, PG. 366 C.C.P.R. Y. BENAVIDES SURVEY ABSTRACT NO. 38 mm CACHOUN COUNTY, TEXAS RESULT OF BEING A PART OF THE SAME PROPERTY DESCRIBED D1REc AS 5.64 ACRES IN CORRECTION WARRANTY DEED WITH VENDOR'S LIEN DATED MAY 14, 1997 FROM KENNETH MOEHNKE, ET UX, TO AUCENCIO CHAVEZ,+ RECOEDED IN VOLUME 183, PAGE 61, OF THE CALHOUN LAWCOUNTY OFFICIAL RECORDS, WRW xe na: T£STENGEER, INC. cAJljL6ENGINEERS • SURVEYORS xt" Tt nau �m JUNE 25 • 0 EXHIBIT A - - 32 FIELDROTE DESCRIPTION 1.43 ACRES STATE OF TEXAS ) COUNTY OF CALHOUN ) All of that certain tract or parcel containing 1.43 acres situated in the Y. Benavides Sbrvey, Abstract No. 38 of Calhoun County, Texas and is a part of the Reserved area as indicated on the plat of Crestview Subdivision as recorded in Volume Z, Page 366 of the Calhoun County Plat Records and is also a part of the same property described as 5.64 acres in Correction Warranty Deed with Vendor's Lien dated May 14, 1997 from Kenneth Moehnke, et ux, to Auceneio Chavez, recorded in Volume 183, Page 61 of the Calhoun County Official Records. This 1.43 acres is more particularly described by metes and bounds as follows: BEGINNING at an existing 519 inch iron rod located at the South corner of Lot 32 of Block E in the above mentioned Crestview Subdivision and at the East comer of the above mentioned 5.64 acre tract for the East corner of this 1.43 acres being described; THENCE South 54 deg. 30 min. 00 sec. West (Base Bearing), with the Southeast line of Crestview Subdivision and the Northwest line of a 28.45 acre tract described in Volume 291, Page 616 of the Calhoun County Deed Records and the Southeast One of the said 5.64 acre tract, a distance of 120.95 feet to the center of Big Chocolate Bayou at the South comer of the said 5.64 acre tract for the South comer of this 1.43 acres being described; THENCE along the center of Big Chocolate Bayou with the following meanders: South 88 deg. 21 min. 00 sec. West a distance of 180.90 feet; North 60 deg. 18 min. 00 sec. West a distance of 61.30 feet; North 75 deg. 23 min. 00 sec. West a distance of t20.42 feet to the West comer of this L43 acres being described; THENCE North 33 deg. 49 mm. 08 sec. East pass a 519 inch iron rod set on Hoe at a distance of 89.03 feet and continuing a total distance of 299.03 feet to a 518 inch iron rod set in a curve of the Southwest be of Bayou Drive and in the East line of the said 5.64 acre tract for the North comer of this 1.43 acre being described; THENCE with the Southwest line of Bayou Drive and Park Lane and the East line of the said 5.64 acre tract, along a curve to the left with a Delta of 120 deg. 52 train. 23 sec.; a Radius of 157.15 feet and a Long Chord of South 57 deg. 45 min. 06 sec. East a distance of 273.39 feet to an existing 518 inch hon rod located at the West comer of the said Lot 32, Block E and at a comer of the said 5.64 acre tract for a comer of this 1.43 acres being described; HENCE South 35 deg. 30 min. 00 sec. East, with the Southwest line of the said Lot 32, Block E and the Northwest line of the said 6.54 acre tract, a distance of 97.92 feet to the PLACE OF BEGINNING, containing within these metes and bounds 1.43 acres. This Heldnote description and a plat were direction on June 25, 1997. M TESTS GEER, INC. Henry A. Danysh Registered Professional Land Surveyor, No. 5098 THE COURT ADJOURNED. i vey made on the ground under my EXHIBIT A 33 REGULAR AUGUST TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN S HELD AUGUST 11, 1997 BE IT REMEMBERED, that on this the llth day of August I.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. PROCLAMATION-- HOSPITAL APPRECIATION MONTH Judge Hartzog read the following Proclamation and asked it to he placed in the minutes. Hospital Appreciation Month WHEREAS, Meunvial Mediml Calla, ovas iranrtly sinveyed by the loins Commission oil Ara'rrlilation of llealthearr Organizations, the nation's largest surveyor of heahhmrr farilifirs and WHEREAS, Aftn-a uw day inspertion of thr fadhly, Mnnodal Alydiral Cruse- was mvaided a dean hill of heallh from thr lvint Caandssiou; and WI IEREAS, Manorial Mrdiral Cema nvuRivar a prilid score of Ow Ihurdrrd Pared; aid WHEREAS, The turAcal5ta/f; thr adrulnisrralian and hospital auployers nnrkrd diligently to achieve this palia scow. NOW THEREFORE, LET IT BE PROCLAIMED that the month ofkngast is hereby drsignatrd as ,VGhSf. &all46111ell( fiatp,l/J� W-liL In Calhaim Corrnly, and all dlizens are inged to /vier with art ill mn8rnlidating the Boaril ofDh-ertors, the Adainishntioi, and Merlin/ Staff of Manorial Medical Carta• lilt- their aulsMndine a Irirranral dra iag this sunny. and ivr thrii nudinued grval walk in oil marunuil y. AliP.zt-�Oawl . Cma, a.lv Calhoun Cmily, texas • r J 34 0 BIDS AND PROPOSALS - FUEL BIDS The following bid was the only one received for fuel for the period from August 16, 1997 ending September 15, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the bid of Diebel Oil Co. in the amount of $7,423.00. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) X APPROXIMATE _ GALLONS/MO. X 3800 = X 4000 = TOTAL X 2500 = TOTAL BID PRICE $ '7� j.,dt> THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING AUGUST 16, AND ENDING SEPTEMBER 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SMOLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING TMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE C: 35 The following bids were received and were given to Commissioners Pct. One and Four to study and report back to the Court with their recommendations. • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LgVACp, EXAS 77979 (512)-553-4610 BID FORM FOR: BACKHOE-LOADER WITH EXTENDIBLE DIPPER THE COMMISSIONERIS COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:_Preco Machinery Sales, Inc DATE: August 7, 1997is ADDRESS: P.O. Box 10343 CITY, STATE, ZIP: Corou AUTHORIZED SIGNATURE: %%/ Ron Mesker TITLE: Salesman TELEPHONE NUMBER: 800 323-8992 BID AMOUNT: $39,750.00 Gentlemen; The JCB 214 Series 3 meets or exceeds all requested specifications. Delivery would be 60 to 90 days from date of order. If four wheel drive option is desired please add $4000.00 to the above price. Delivery on the 4WD machine would be 3 days from date of order as these machines are in our new stock inventory .36 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX g—g 201 W. AUSTIN PORT LA512ji553X461077979 BID FORM FOR: BACKHOE—LOADER WITH EXTENDIBLE DIPPER THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATIO14 OF THE BID AND ANOTHER BID ACCEPTED. NAME: Anderson Machinery Company • DATE:__ A„ gnGt 77 1947 ADDRESS: P.O. Box 4806 CITY, STATE, ZIP: Corpus Christi, Texas 78469 AUTHORIZED SIGNATURE: TITLE:Territory Manager TELEPHONE NUMBER: 512/289-6043 BID AMOUNT: $40,100.00 MAKE: JCB MODEL: 214 Series 3 0 37 UNTY OBEN ft. COMISKEY, JR., C.P.A.OLHOTY COUNTY COURTHOUSE ANNEX20.1 W.AU STINPORT LnVAC�=5T34677979512-10 BID FORM FOR: BACKHOE-LOADER WITH EXTENDIBLE DIPPER THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH I41 THE SPECIFICATIONS MAY RESULT IN CA14CELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ADDRESS: CITY, AUTHOR TITLE: TELEPH BID AM l5°F7 7 STATE, ZIP: % v �; _ .! _ , • IZED SIGNATURE: t7nr 5 65 ONE NUMBER:__=j ? �"� n 44, / OUNT: G_'o' �� 7��' • 4G, J u is 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LpVACp TEXAS 77979 (512)-553-4610 BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Preco Machinery Sales, Inc DATE: t 7, 1997 • ADDRESS: P 0 Box 10343 CITY, STATE, ZIP: AUTHORIZED SIGNATURE: <�Z�44w-2 on Mesker TITLE: Sal smnn TELEPHONE NUMBER: 800 323-8992 BID AMOUNT: $35,950.00 • 39 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ppANNEX — 201 W. AUSTIN PORT L(512)�553XAS1077979 BID FORM FOR: BACKHOE—LOADER WITH EXTENDIBLE DIPPER THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Coastal Plains Equinment Co. DATE: 8/7/97 ADDRESS: 9030 IH 37 N. CITY, STATE, ZIP: Corpus Christi, Tx. 78410 AUTHORIZED SIGNATURE: �r TITLE: Sales Mgn. Cliff Unger TELEPHONE NUMBER: 512 241 3211 fax 512 241 9142 BID AMOUNT: $41,197.00 • • • m • • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX— 201 W. AUSTIN PORT LA51 W3--146107797g BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: R.B. EVERETT & COMPANY DATE:AUGUST 8, 1997 ADDRESS: P.O. BOX 327 CITY, STATE, AUTHORIZED S HOUST N, TEXAS • i 11• 4owgCj =01lei TELEPHONE NUMBER: (713) 224-8161 BID AMOUNT: $ 42,500.00 —0327 . 41 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA,5 S3X961077979 (512 BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Romco Equipment Company DATE: August 11, 1997 ADDRESS:i .n CITY, STATE, ZIP: San Ary-mnio, TX 78220-0210 AUTHORIZED SIGNATURE:L�I��pti� TITLE: Equipment Sales TELEPHONE NUMBER: 210/648-4600 BID AMOUNT: $30,550.00 • 42 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA.ACNT X461077979 BID FORM FOR: BACKHOE-LOADER WITH EXTENDIBLE DIPPER THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Romco Equipment Company DATE: Au&ust 11, 1997 ADDRESS: P 0 Box 200210 1042 S E Loon 410 • CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: TELEPHONE NUMBER: 210/64a-4600 BID AMOUNT: * * NO BID * * • -. 43 9-17-1997 12:21PM FROM CALHOUN CO. AUDITOR 612 SS3 4G14 BEN H. COMISKEY, in., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT L ffit,5TEXAS 77979 BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED_ NAME: Preco Machinery Sales, Inc DATE:_ August 7, 1997 ADDRESS:_ P.O.Box 10343 CITY, STATE, ZIP: ras 78h60 7. AUTHORIZED SIGNATURE: on Mesker TITLE:Salesman TELEPHONE NUMBER: 800 323-8992 BID AMOUNT: 35,950.00 ` F • 9 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LA512)p553X461077979 i BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND A140THER BID ACCEPTED. NAME: J•C. Brown, Inc. DATE: August 11, 1997 ADDRESS: P.O. Box 4918 CITY, STATE, ZIP: Corpus Chri ti,.Texas 78469 �r AUTHORIZED SIGNATURE:( TITLE: Territory Sales Manager TELEPHONE NUMBER: (512) 289-0727 BID AMOUNT: $37,500.00 Note: Machine maybe financed for 12 mos. @ .0% interest. 0 45 HEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LpVAC , TEXAS 77979 (512�-553-4610 BID FORM FOR: USED HYDROSTATIC PNEUMATIC COMPACTOR THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME; Anderson Machinery Company DATE: August 11, 1997 ADDRESS: P.O. Box 4806 CITY, STATE, ZIP: AUTHORIZED SIGNATURE: Corpus Christi, Texas 78469 TITLE: Territory Manager TELEPHONE NUMBER: 512/289-6043 BID AMOUNT: $7? 850 00 Russell Cain spoke concerning the necessity of extending Smith Road. Also present and speaking for Smith Road were Frankie Comiskey and Jessica Cunningham. No action was taken by the Court. ROAD SUPPLIES - PURCHASE A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the Commissioners to begin to purchase road supplies from the next lowest bidder, when lallhtheobidderrsstedma bidder are exhaumaterials available and supplies. Commissioners Finster, e go outside for Hartzog all voted in favor. Jurk, Belk and Judge • • 40 46 A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve Application for Payment and sign Certificate of Construction Completion and authorize the County Judge to sign the application for final payment for services (Alamo Beach Project) in the amount of $10,825.52. Commissioners Belk, Finster, Jurek and Judge Hartzog all voted in favor. �L V Of N Al W N -i 0 r 3 O C z • I 1 L.J 0 D r 0 C z I z r m W -i a $A dl N o N rn OO O N N A O O N 0 N W ER N N_ O O N N OD Ol N N Co (A .tom O (n i0 A N W N D v 0 m 0 m z D z m m oNzm �oG)� mz < Mm 0 w Z m D,c�� D — MCZ zm 4 _ 4 Z Co n D r m m Mm 00 �� S N D 40 C D m IV --4 -1 n T � � 0 nmmz In v m oC m(j) oxk vnym OT > vmP4r m 90 n� m •, �oOIOD -4 O z m O �> �mS DC DZZ D-A O ;UC Z mq� y O H 0 0 z -4 0 1 a m u o > o � 55z Z C-r C m z m rn J U m ►-3 A^o� O O O X V ! V N N W W A A CO U, W O 4 CERTIFICATE OF CONSTRUCTION COMPLETION ATTACHMENT 7-V • Locality: Calhoun County TCDP Contract No. 715109 This is to certify that a final inspection of the project described below was conducted on the 28thfay of July 19 97, Contract was entered into on the 24thday of October 19L6 between Calhoun County and Uticon, Inc. for the construction of. Alamo Beach 1995 TCDP Sewer Improvements This is to further certify that: The work has been completed In accordance with the plans and specifications and all addenda, change orders and supplemental agreements thereto, with the following exceptions: 2. The sum of $ 0.00 , deducted from the final payment to the Contractor is a fair and equitable settlement for the foregoing excepted work. 3. The Contractor has presented on behalf of itself and Its sureties, satisfactory evidence • that he or she will repair, replace and make good any faulty workmanship and/or materials discovered in the work within a period of 12 months from this date, as provided In the Contract. 4. Amount of Original Contract $ 222,753,20 Present Amount of Contract $ 216, 510.45 Less Previous Payments $ 205, 684.93 Less Deductions (from #2 above) $ 0.00 FINAL PAYMENT (Balance) $ 10, 825.52 N., 5. The Final Payment in the amount above Is now due and payable. Certified ngineer—JJoAAnnnaa P. weaverContraclor C i xeculiv Officer Firm: Testengeer, Inc. Firm Uticon, Inc. City/Co. of Tille:_Proiect Engineer Title: Title: • 7-71 CONTRACT WITH FIRST SOUTHWEST COMPANY A motion was made by Commissioner Jurek and seconded by Judge Hartzog to execute the Contract with First Southwest Comeany to provide arbitrage rebate services for a 5 year period. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. • AGREEMENT FOR ARBITRAGE REBATE COMPLIANCE SERVICCS BY AND BETWEEN CALHOUN COUNTY, TEXAS (Hereinafter Referred to as the "Issuer") AND FIRST SOUTHWEST ASSET MANAGEMENT, INC. an affiliate of First Southwest Company (Hereinafter Referred to as "First Southwest,,) his understood and agreed dial the Issuer, in connection will, the sale and delivery of certain bonds, notes, certificates, or other lax -exempt obligations (the "Bonds"), will have the need to determine to wbal extent, if any, it will be required to rebate investment earnings of the proceeds of the Bonds to the Uni(ed States of America (hereinafter referred to as "Arbitrage Amount") pursuant to the provisions of Section 148(f)(2) of the Internal Revenue Code of 1986 (the "Code") - For purposes of this Agreement, the terns "Arbitrage Amount" includes payments made under the election to pay penalty in lieu of rebate for a qualified construction issue under Section 148(f)(4) of llte Code. We have been requested to provide professional services to the Issuer as such services ill; , osal y be necessary to clfe determination and we are pleased to submit tile c! this e following proposal for considemlion. Tlnis propif accepted ct the Issuer, shall become the agreement ((he "Agreement") between the Issuer and First Southwest op acceptance as provided for herein below. effective at the date of its • 1. This Agreement shall apply to all issues of tax-exempt bonds delivered subsequent to the effective dale of the rebate requirements, to the extent that any particular issue does not qualify for exceptions to (Ile rebate requirements in accordance with Section 148 of the Internal Revenue Code, related "treasury regulations. 0 Provisions of First Southwest 2. We agree to provide our professional services necessary in the determination of the Arbitrage Amount with regard to Lite Bonds. The Issuer will assume and p attached hereto. First Southwest shall not be ay the fee of Pirst Southwcst as such fee is se( out in Appendix A responsible for any extraordinary expenses incurred in connection will] providing such professional services, including any costs incident to litigation, mandamus action, lest case or other similar legal actions; unless First Southwest is a party to such litigation and a claim is asserted against First Southwest for work performed under this Agreement. 3. We agree to perform the following duties in connection with providing arbitrage rebate compliance services: a. To cooperate filly will, the Issuer in reviewing [lie schedule of investments made by die Issuer with (i) proceeds from the Bonds, and (ii) proceeds of other finds of the issuer which, under Treasury Regulations Section 1.148 or any successor regulations thereto, are subject to the rebate requirements of the Code; b. To perform, or cause to be performed, consistent with the Code and the regulations promulgated thereunder, to determine the Arbitrage Amount under Section 148(f)(2) of (he Code; C. To provide a report to the Issuer specifying the Arbitrage Amount based upon the investment schedule, the calculations of bond yield and investment yield, and other information deemed relevant by First Southwest, Provisions of the Issuer • 4. In connection will' We Pcrfomtance of die aforesaid duties, the Issuer agrees go the following a. The fee and expenses due to First SO"thwesl in providing arbitrage rcbate compliance services shall be calculated in accordance with Appendix A attached hereto. 'file fees will be payable upon delivery of lite report prepared by First southwest for each issue of bonds during the term of lilt Agreement unless terminated earlier. Is. That the Issuer will provide First Southwest, and First Southwest shall be entitled to rely upon, all information regarding file issuance of We Bonds and the investment of llte proceeds thercironh, and any Other information necessary in connection with calculating the Arbitrage Amount. c. That the Issuer will inform First Southwest of We retirement, prior to the scheduled maturity, of any Bonds included under the scope or this Agreement within 30 days of such retirement. This notification is required to provide sufficient tine to comply with Treasury Regulalions Section 1.148-3(g) which requires final payment of ally Arbitrage Amount within 60 days of the final retirement of the Bonds. 5. In providing tine services set forth in this Agreement, it is agreed thal First Southwest shall not incur any liability for any error of judgment made in good faith by a responsible officer or officers (hereof, unless it shall be proved that such error of judgment was a result of the gross negligence or willful misconduct of said officer or officers. in like event a le al Revenue rvice due be respFirst Southwest, tile is onsible for payment ill cd corby rect Arbitrage Amount First fSoulhvest o all error will be liable for any penalty or • payingsuerinterest imposed on Lite Arbitrage Amount as a result of such error of judgment. Bonds Issued Subsequent to Initial Contract 6. The services contracted for under this Agreement will automatically extend to any additional financing bonds (including financing lease obligations) issued during the stated term of this Agreement, if such bonds are subject to tin rebate requirements under Section 148(f)(2) of fire Code. In connection with extending the scope of this Agreement to additional financing bonds, We Issuer agrees to the following: a. 'file Issuer will notify, Fist Southwest of any tax-exempt financing (including financing lease obligations) issued by the Issuer during any calendar year of this Agreement, and will provide First Southwest with such information regarding such other bonds as Fist Southwest deems necessary in connection will) its performance of the arbitrage rebate services contracted for hereunder. Is. At the option of the Issuer, any additional financing bonds issued subsequent to the execution of this Agreement may be excluded from the services provided for herein. The Issuer must notify Fist Southwest of their intent to exclude any specific financing bonds from the scope of this Agreement. Effective Dates of Agreement 7. This Agreement shall become effective at the dale of acceptance by the Issuer as set out herein below and remain in effect thereafter for a period of five (5) years from the dale of acceptance, provided, however, that this Agrecnhent may be terminated with or without cause by the Issuer or Fist Southwest "poll lhirly (30) days' written notice. In tilt event of such lcntination, it is unders(ood and agreed that only like autouuts disc to First Southwest for services provided and expenses incurred to and including the date of icr"tinaliou will be due and payable. No penally will • be assessed for termination of this Agrecnteml. In the event this Agreement is terminated prior to its stated term, all records provided to First Southwest with respect to the investment of monies by the Issuer shall be returned to 50 the Issuer as soon as practicable if so requested. In addition, the parties hereto agree that upon termination of this Agreement Fits( Southwest shall have no continuing obligation to the Issuer regarding :say service contemplated herein. • Acceptance of Agreement • • 8. This Agreement is submitted in duplicate originals. When accepted by (lie Issuer, it. together with Appendix A attached hereto, will constitute Ilu: entire Agreement bettvecn the Issuer and First Southwest for the purposes and the consideration herein specified. Acceptance will be indicated on both copies and the return of one executed cony to First Southwest Respectfully submitted, FIRST SOUTHWEST ASSET/MANAGEML•NT, me. 13 [.t c� ll U -►� Auth rized Representative Datc—Awtq ISSUER'S ACCEPTANCE CLAUSE 71, above and foregoing is hereby in all lfilings �accepted and approved by / t l this Ilse % � day of �,�Ei/ 19 on By no li ntative Title 51 APPENDIX A - FEES The Bonds to be initially covered under this cenbact include an issues of tax-exempt dates of dte rebate requirements, to Ute extent W.v an _ does In bonds delivered subsequent to the elroctive accordance tviW Section 148 of Unc Internal Revenue Code related Treasuryqualify tegulalimu. The fee fortaU bonds ine rebate cluded in Itus • contract shall be: Annual Fees Description Per Compu/afion Base Fec Per Computation Year: Year (1) $1,800 Debt Service Reserve Funds Conan rigle FFunds Debt Service Fund Residual Calculalions (Excess'rax Collections) 500 .'.."le/Floaung Rate Bond Issue 500 Yield Restriction Analysis/Yieid Reduction Computation 1,0W 500 Commercial Paper; Calculations:_ - - _��, uravoa 4,000 (I) A "Computation Year' represents a on We delivery date, e year period from the delivery date of We issue to the date that is one year after and each subsequent one-year period thereafter. Therefore, if a calculation is required that covers calculation being Performed.more than one "computation year,,, lbc mmual rec is multiplied by the number of computation years contained in the For example, if the first calculation performed for an issue covers (Inee computation years, the fee for Utat calculation would be three limes the annual fees stated above. EXPLANATION OF ADJUSTMENTS TO RASE FEE I. Debt Service Reserve Funds. The authorizing documents for many revenue bond issues require that a separate fund be established (tile "Reserve Fund") into which either bond proceeds or revenues are deposited in an amount equal to some designated level, such as average anginal debt service on all parity bonds. This Reserve Fund is established for the benefit of the bondholders as additional security for payment on the rich(. In most instances, the balance in the Reserve Fund remains stable throughout the life of the bond issue. Reserve Funds, whether funded with bond proceeds or revenues, are subject to the rebate requirement and must be included in any calculations of rebate. 2. Commingled Fund Allocations. By definition, a commingled fund means that the proceeds of any particular bond issue have been deposited in a find that contains amounts that are no( part of that bond issue. ft is common for issuers to commingle bond proceeds with either operating revenues or other bond proceeds. The arbitrage regulations, while • .52 ting [fie commingling of funds, ire (hM nd eds �cakrvcd-out" for ses of • nterest must be allocated to tile Portion rof,tile commingled fund Mit represents bond proceed oC he issue in question. 3. Transferred Proceed Calculations. When a bond issue is refinanced (refunded) by another issue, special calculations refund referrer) to as Unsferred proceeds calcul:uions may have to be performed. Under the regulations, wife'] proceeds of a ing issue are used to pay principal on a prior issue, a prorata portimr of the refunded bond proceeds arc treated as "transferred" to the refunding issue, Although no funds are physically transferred from one issue to another, it is o11en necessary to perform these paper calculations for rebate purposes_ 4. Debt Service Fund Residual Calculations. Because tax rates arc established using an estimated collection percentage, '(is not uncommon for the balance in the debt service fund (open referred to as the Interest & Sinking Fund) Ir exceed the amount necessary to pay the current year's debt service requirements. When the Tax Reform Act of 1986 was it ts in a t service Passed, excess balance to instructed e rebate requ�rnents�fTo lite extent that any fund mobe unts deposi ea t, lifedebt seserve fluid," rvicebfund subjecting re main for more (Ilan thincen months on a first -in, first -out basis, that excess is classified as a "reserve fund portion" until used for payment of debt service. In most inslances, the "No -Arbitrage Certificate- related to the issue will describe Cite rebate requirements associated Willi lite debt service fund. 5. Variable/Floming Rate Bond Issues. Additional buts is required to perform the arbitrage rebate calculations for variable rate bonds. A bond is a variable rate bond if We interest rate paid oil the bond is dependent upon an index which changes subsequent to the issuance of the bonds. The compulafional requirements of a variable rate issue are more complex than those of a fixed rate issue and, accordingly, require significantly more time to calculate. For example, it is necessary to evaluate both a five-year yield as well as one-year yield increments to determine which yield • is most beneficial to the issuer. 6. Yield Restriction AnalysisfYield Reduction Computations. The Internal Revenue Code provides that proceeds of.) bond issue may not be invested above the yield on the bond unless in applicable exception applies which provides a temporary period during which proceeds are not yield restricted First Southwest provides analysis to determine the Amount of proceeds which must be yield restricted and provides computations to verify that the proceeds have been properly restricted. Failure to properly restrict proceeds may result in like bonds being declared taxable. In addition, the 1993 Treasury Regulations provide that a yield reduction payment shay muss be made. be made in lieu of yield restricting proceeds. First Southwest will provide the necessary computations to determine life amount of yield reduction payment which The fee for any Bonds under this contract shall Only be payable if a computation is required under Section 148(f)(2) of the Internal Revenue Code of 1986, as amended In the even( that any of the Bonds, comply will, an exclusion to the computation requirement as defined by Section 148 of the Internal Revenue Code or rclaled regulations and no calculations were required by First Southwest to make that determination, the specified fee will be waived by First Southwest. For example, certain bonds arc excluded from (fie rebate computation requirement if the proceeds are spent wi(bin specific time periods. In the event One of the above -captioned Bonds fhdfill lite exclusion requirements of the Internal Revenue Code or related regulations, lite specified fee will be waived by First Southwest determination. if no calculations were required to make the 53 Recognizing that computational complexities are reduced when all or the majority of the gross proceeds of an issue are expended, it is First Southwest's policy to reduce fees to the following levels, as appropriate: Per issue fees will be reduced to the following: ❑ Proceeds expended. Lability updated but no report issued. ❑ Proceeds expended. liability updated and report issued. $ Soo o Cl Reserve Fund only So Cl Escrow Fund only 1'� U Rebate Fund only I,ttoo O Preparation of IRS reporting package Soo Soo U Yield Restriction/Yield Reduction Computation only 1,800 First Southweo fees are payable upon delivery dale of delivery oof the report prepared by First Southwest, commencing one year after the earlier. f the Bonds and on each co date thereafter during the tens of the Agreement, unless tenninated The fees for computations of Arbitrage Amount which encompass more, or less, than one full year of investtuent data performed during the same computation period shall be prorated to reflect tite longer, or shorter, period of work performed during that period. 0 is 0 451 A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to accept the Certification of the 1997 Appraisal Roll for Calhoun County and Calhoun County Farm to Market & Lateral Road. Commissioner Jurek, Belk, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. O. Box 48 Port Lavaca. Texas 77979 AGENDA ITEM July 25, 1997 CONSOLIDATED APPRAISAL ANDTAX SERVICES Appraisals: 512 552.88o8 Collections: Sit 552-4S60 Fax: 512 3524787 RECEIV3 IJUL 2 8 1997 Honorable Howard Hartzog Howard G. Bartz^q Calhoun County Judge Calhoun County ,tu::'n� 211 S. Ann Street Port Lavaca, TX 77979 Re: Certification of the 1997 Appraisal Roll for Calhoun County and Calhoun County Farm to Market & Lateral Road Dear Judge Hartzog: iEnclosed are the certifications of the 1997 appraisal rolls for Calhoun County and Calhoun County Farm to Market & Lateral Road. Please let me know if you have any questions in this regard. Kindest regards, CALHOUN COUNTY APPRAISAL DISTRICT AJH1r(sp Enclosure cc Mrs. Annette Baker Calhoun County Tax Assessor -Collector • 211 S. Ann Port Lavaca, TX 77979 5 a..W197.1et 07(2 M 55 CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. O. Box 48 Port Lavaca, Texas 77979 CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 552.8808 C011eetions: $12 552-4560 Fax: $12 SS2-4787 CERTIFICATION OF THE 1997 APPRAISAL ROLL FOR CALHOUN COUNTY I, Andrew J. Hahn, Jr., Chief Appraiser for the Calhoun County Appraisal District, solemnly swear that the total appraised value shown below is that portion of the approved appraisal roll of the Calhoun County Appraisal District which lists property taxable by Calhoun County and constitutes the appraisal roll for Calhoun County. L' TOTAL APPRAISED VALUE: $2,813,163,314 J. Hahn, JE, Chief Date CJ 5 CV01197.app 07125197 0 • • CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. O. Box 48 Port Lavoca,'1'exas 77979 CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 55248808 C011"tions: SU 552-4560 F= $12 552.4787 CERTIFICATION OF THE 1997 APPRAISAL ROLL FOR THE CALHOUN COUNTY FARM TO MARKET & LATERAL ROAD I, Andrew J. Halul, Jr., Chief Appraiser for the Calhoun County Appraisal District, solemnly swear that the total appraised value shown below is that portion of the approved appraisal roll of the Calhoun County Appraisal District which lists property taxable by the Calhoun County Farm to Market & Lateral Road and constitutes the appraisal roll for the Calhoun County Farm to Market & Lateral Road. 6 rc\ro1197.app TOTAL APPRAISED VALUE: $2,804,668,113 Date 07M/97 57 AMEND CONTRACT WITH TEXAS DEPT. OF HEALTH — TITLE V A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to amend the Contract with Texas Dept. of Health on Title V fee for services, and authorize the County Judge to sign. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. STATE OF TEXAS COUNTY OF TRAVIS � F X A TEXAS DEPARTMENT OF HEALTH 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 • TDH Document No.746QU2219A97 CONTRACT CHANGE NOTICE NO. Ql The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with to amen UN CO NTY H A t t p pARTD" j5 hereinafter referred to as PERFORMING AGENCY. The parties thereto now desire o amend such contract anachmen[(s) as follows: SUMMARY OF TRANSACTION: ATT. NO. OIA: BCNS - TITLE V FEE FOR SERVICE terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CAI.HOUN COUNTY Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY: CALHOUN CO HEALTH DEPARIMMNT Ir By: 6eL ( gnature of person an orized to sign contracts) (Name and'[ fie) Date: RECOMMENDED: By: (PERFORMING AGENCY Director, if different from person authorized to sign contract) RECEIVING AGENCY: TEXAS DEPARTMENT OF im of person authorized to sign contracts) *' Linda Farrow, Chief --- Bureau of FinanEai Services (Name and Title) Date: - 7/�j/9 7 APPROVED AS TO FORM: sy-1 r ,ll�t 4 1g3i Office of General Counsel Cover Page 1 DETAILS OF ATTACHMENTS Atli Amd o. TDH Program/ ID Term Financial Assistance Direct Assistance Total Amount (TDH Share) Begin End Source of Amount Funds* OIA BCNS/FEE 09/01/96 08/31/97 State TDH Document No.7460019239A97 Totals Change No. 01 40,000.00 $40,000.00 0.00 $0.00 40,000.00 $40,000.00 *FPIIPrvAt F,nrle ...1:.. sA t.. ---•— -�w Y ........a..:u Uy < uamoer trom me catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. • Cover Page 2 59 DOCUMENT NO. 7460019239A-97 • ATTACHMENT NO. OIA PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: BUREAU OF CLINICAL AND NUTRITION SERVICES TERM: September 01, 1996 THRU: August 31, 1997 It is mutually agreed by and between the contracting parties to amend the conditions of Document No. 7460019239A97 -01 as written below. All other conditions not hereby amended are to remain in full force and effect. SECTION II. SPECIAL PROVISIONS, page 2, third paragraph, is replaced with the following: RECEIVING AGENCY must distribute funds in a way that will maximize the delivery of authorized services to eligible clients. RECEIVING AGENCY will monitor PERFORMING AGENCY'S billing activity on a quarterly basis. If utilization is above or below that projected in PERFORMING AGENCY'S contract ceiling amount, shown in SECTION III. BUDGET, PERFORMING AGENCY'S ceiling may be subject to increase(s) or decrease(s) for the remainder of the contract period. PERFORMING AGENCY may be subject to contract ceiling amount increases during the contract period if PERFORMING AGENCY'S billing activity exceeds projections and funds are available; PERFORMING AGENCY may be subject to contract ceiling amount decreases if PERFORMING AGENCY'S billing activity is less than projected. RECEIVING AGENCY may pay for additional services as specified in this Attachment if provided by PERFORMING AGENCY during the term of this Attachment (but not otherwise paid during the term of this Attachment) if it is in the best interest of the State and the RECEIVING AGENCY Program to do so. If PERFORMING AGENCY exceeds the ceiling amount of the Attachment, PERFORMING AGENCY will continue to bill RECEIVING AGENCY for the services provided. If additional funds become available at a later date for the provisioft of these services, RECEIVING AGENCY may pay PERFORMING AGENCY a share of these funds. SECTION III. BUDGET, is replaced with the following: PERFORMING AGENCY agrees to adhere to the current schedule of allowable services and rates referenced in SECTION II. SPECIAL PROVISIONS, as amended and approved by the RECEIVING AGENCY. • ATTACHMENT - Page I R 0 Total payments will not exceed $40.QM 00 plus a share of any funds that might become available for additional services performed during the term of this Attachment. ATTACHMENT - Page 2 all DRAINAGE DISTRICT NO. 6 — APPOINT COMMISSIONERS A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to re —appoint Mike Billings, George Elder and Darrell Kemper Commissioners for Drainage District No. 6 for a two year term to expire August, 1999. Commissioners Jurek, Finster, Belk and Judge Hartzog all voted in favor. MEDICAL EXAMINER SERVICES TRAVIS COUNTY — RATE CHANGE A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to approve the rate change for Medical Examiner Services under Interlocal Cooperation Agreement with Travis County. Commissioners Jurek, Finster, Belk and Judge Hartzog all voted in favor. AGENDA ITEM ROBERTO J. BAYARDO, M.D. Diplomat o(Amerkan Board or Pathology CRISP MEDICAL EXAMINER July 24, 1997 ELIZABETH PEACOCK, M.D. Diplomat orAmerlean Board or Pathology DEPUTY hIEDICAL EXAMINER JUSTICE AND PUBLIC SAFETY DIVISION OFFICE OF THE MEDICAL EXAMINER OF TRAVIS COUNTY FORENSIC CENTER 1213 Sabine St m PA). Box 1748 Amin. Teens 79767 Tel: (Sl2)473-9599 Fat: (512)473-9(M4 -)notable Howard Hartzog (or successor) elhoun County Judge 211 South Ann Street Port Lavaca TX 77979 RE: Notice of Rate Change for Medical Examiner Services Under Interlocal Cooperation Agreement with Travis County Dear Judge Hartzog: C Pursuant to Sections 7.02 and 11.0 of the Interlocal Cooperation Agreement for Medical Examiner Services (ICAMES) Between Travis County and Calhoun County, Ibis letter shall serve as notice of a change in the rate for MEDICAL EXAMINER SERVICES. effective November 1, 1997. Section 3.02 of the current ICAMES between Travis County and Calhoun County sets a rate of payment for Medical Examiner Services at eight hundred dollars ($800.00) for each body. The new rate for Medical Examiner Services, effective November 1, 1997, is nine hundred dollars ($900.00) for each body. Travis County has determined (hat this rate increase is necessary in order to cover the increased actual costs to Travis County of providing the services. Under Section 7.02 of the ICAMES, Travis County may amend the rate by sending notice of the rate change at lease sixty (60) days before the change is to become effective. If Calhoun County does not send a notice in compliance with Section 11.0 of the ICAMES stating that the change is unacceptable prior to its effective date, Calhoun County shall be deemed to have accepted the rate change and shall pay the new rate for any Medical Examiner Services provided by Travis County after the effective date of the rate change. Notice from Calhoun County that the amended rate is unacceptable will result in termination of the ICAMES. In [hat event, if Calhoun County should desire to obtain Medical Examiner Services from Travis County in the future, a new Interlocal Cooperation• Agreement for Medical Examiner Services between Travis County and Calhoun County would have to be executed. nould you have any questions, please feel free to contact my Office Administrator, Darlene Dunn, at (512) 473-9042, Sincerely, . �A ROBERTOJ. YARDO,M.D. Chief Medical Examiner 0M GOLDEN CRESCENT REGIONAL PLANNING COMMISSION -APPOINTMENTS A Motion was made by Judge Hartzog and seconded by Commissioner Belk to re -appoint Commissioner Finster to the Board of Directors and Commissioner Jurek to the General Assembly of the Golden Crescent Regional Planning Commission. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. ANIMAL CONTROL DEPT. - ADOPTION RECLAIM & pUARANTINE FEES A Motion was made by Commissioner Belk and seconded by • Commissioner Jurek to adopt the following Adoption, Reclaim and Quarantine fees for the Animal Control Dept. Commissioners Belk, Jurek, Finster and Judge Hartzog all voted in favor. ADOPTION, RECLAIM AND QUARANTINE PEES Adoption fee: Dogs--- $20.00 Cate- ------_ - -- $20.00 Owner reclaim; Pick-up fee $20.00 Kennel fee ----- --„ $ 5.00 Per day Quarantine fee:-----__----$70.00 After quarantine period is complete, the dog will be held for three (3) days at a charge of $5.00 per day. After the third day, if the owner has not picked the animal up, the animal will be terminated. •If an animal does not have a L // Vet to be vaccinated prior tocbeing treleased ies vtocthetawneri✓The kirad* (7, �t#ont must be taken to a f �/ the an �l �/ �A�I"� animal is to be by the A.C.O. This applies to all dogs and cats with the exception of puppies and kittens that are less than three (3) months old. C7 63 A motion was made by Judge Hartzog and seed by Commissioner Finster to approve the following Contract with EnviroClean Management Services and ratify the signature of Ethel Jecker. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. M, k'e ' a S Management Services Inc. r r:. CORPORATE OFFICEI `�' jt27;o=({4(tllh ve 0 Pa k Cent al VII, Suite 7700 Oallaz, Texas 752510 (972) 7768777 0(St10hSIJ 8777 FAX (972) 776-8778 EXCLUSIVE MEDICAL WASTE SERVICE AGREEMENT. CUSTOMERNAME CAl Nftllti rr�v L� Lt A l TRH 11Ek }_ CONTACT PKFR SERVICE ADDRES b rryt ASN> , z.>' 4,dWtlg}hn a n.- y" , %l. � PfIONEIt., 1g771. CITY STATE, ZIP »¢.p VA Ar i( %)Q79 # ��r q. ; OFFICE HOURS"" uA t 1y ADDITIONAL,INFO rlfQN4�' ' �''"" --- - r P7't4 $�7Trkrtt ':� ,_�_—.---_""_—_�,. _ ! r.i��yn w: - i• SERVICE TYPE SERVICES PROVIDED Hitt r'r1 r FEE y' jrt, s.•, t r1E� !f it,r•1 _ YYt� ,'J Frtj r � r e .. , . .. k t mo THLy r XF+#s tnnmr M y ;kiss ANNUAL SEI2VKCCHARGE rt ISOOIf" I ) WEEKLY: r�� Jyk a = BOX PRICL:.., >a (pS ♦ n;'>. do . ONE TIME TRANSPORTA t ION ITE (METROPOLITAN AREA $1000) t11I7 os.{, t (OUTSIDE MET'ROP01.1 I AN AREA X}cs' t t "lf7'9tj)t }4bSAll N J IM Ik(j FICElUSGONIsYh�y SST e�t�LD. II HE ECffSlL )R �• SERVICE DATE) r ' PCR'I, GN TI e FC rr : °(a. fir' r' t r�{k ill rr o-; s i TIVE aTC s r• tt; t t h t,t��x f r t c'Pr ;i# C-5,./�ky �r�{KhU/Ps7DATL �r, S4 s,ar 's.. �Jr 'Tn 1iP' hi rsr � Q1 /tVl�y/ 7/r 4 V o rt •,� r �,,.i`i 1 r);i�ct4p }!• '> a`�,. f� }); II, iY'at�'•}t .'yl ��";!i?, ,r : 1 � t/ '• rr° > ('tt t3L E/GRrEN/ .. � �tLD/Y67;l OW _ .:. r • .....4( !, ��,t '(:i :('a..,.. t.: i �.,, . - = ., .t♦: - �#"c`Si" �f7' f 1V R ✓F '' TERMS OF CONTRACT PAYMENT TERMS: `'1'te'. Customer shall pay the full'arnount of all Corporation invoices within the ten (10) day period immediately following receipt of any invoice. monthly assessment of l`.5%ll be charged on all delinquent accounts past pventy (20) days �.'�i' TERM: The initial term of lhi3'Ag�eeriient shah be for a period of one I O year commencing'�rpin the dale set forth above and expiring r other 1 /._��_ . This Agreement shall automatically renew for successive One year periods unless either pally provides written notice rhe other h least thirty S&- days but not more than ninety (90) days prior k) the cspiralion of the initial temt or any renewal !here alter. A renewals shall be on the lam terms and conditions as set forth herein except that the Corporation; reserves the right to increase fees charg services hereunder for any renewal period as provided by the terms of this Agreement, t ag in the space provided below, the Customer acknowledges having read this Agreement in its entirely a scl forth on the rcvcrse of this page,an ce5 that it is bound by le and conditions set forth , *,. ... / ant' '.i AUTHORIZED CUSTOMER'S SIGNATURE — E~ II REP 'SENT/ATIV 'S GNATURE CUSTOMER'S PRINTED. j;(AME b--.«! EMS1 REPRESENTA I I E'S PRINTED NAME TITLE (PLEASE PRIN'1) `. DATE OF AGREEMENT 64 �Quq, 9 '9? 0:46 CfILHOLPJ I-4-TH DEP FROM t 5125529722 P. 3 ANT)CUE w: C(1NTRACT ACRREMENT Fresno- an rdsma.acm Strvicu, test, a Texas CV'r-W. s, ( the'Cartiontae' )aid Cusloma {umtty se, lash this Laviunvt Mtdiuf wane Strvice Agittmeru. ( the `Acreedseat' I Mnah cj ,esprit, the rural understanding tintween the rydsn he.tto. and towels, andew sumus is all prior negotiations. r[preKMation.. mrdtntmdir p and sareoaKow sithn wi.11C. or Ystl, lith respect to the subject mina honest, AR11C1IC e: NOTICES Ali "tits Abaft be in sstnng and sear via tMified mks! to F%Vva(.ICatt Management 4nico, IM U 11150 Merit Ones, Put (cnVld VIA, Suite 110, DRUM, Tee" 7515) At to Converted a the addteas which oppose, eo lM lint pace bf the, Apeclmnt. ARTIE C: COhII'MANCE WITH LAWS , in att ma wash all service, to be provided herein. (� M aatton and Cuntomer apes, to comply with all sppdluble fiunuU, Federal, State, lonely. Mlnietpll saw,, ad ordinances and d1law1 ord<M. rules. ngufafon, and suidainn of.t appluobk toatituled autlo,ity, ineludmc, but (air he binned in. all cavrtanmcmd, salwy and health laws and togutsaioes dotting wsfhm doling terbuccncru i �n �ian will Mvs uN.ntd all vev"'ary prmoe. litinses, unit .11 ad= Federal, Stale, PMllo, Local tYliKllRltlan! maaimd W per(olla CooponbVu 1 ummes behin and, upon ,ega[n ter. C.bmu'u.. ,hall ru ntah wet., thereof to Cu-nene, Votic1 tan and VuslorrK1 shall maintain and muin (dcgw. Mind, and olha Marie. dosurl+enYtion Imlminig personnel records. tonev iondcMQ IM1NQiota. vouch s%. plant. Wrtpu And copses of all nurmtest, it well a[ other rtwtd.. fepuM or nemenndums, consistent with Ants Ibe the periods'"Mild by applicable regnlamry aulhocdics aml gui.kiam sanction a Ice ItpMrnawue all'o4wrelian'1 afrnti reg1liredby %his Aperment ARTIC X D: DISPOSAL SERVIUCS ( nix"I ion SIM, to Pickup an dra mrsove. transport Ind Incinerate while dncmntnUng all spproeed containers (bo+teS. rtu,ablq, and sharp,) vonb{nmg Culiacan's "wilful walk the instant no. will pick up ( iolouml , containers own %road echedula Cuawma's waste mutt be easily Accessible Cnr Cenpuslion to pickup. Corponttm reserve, the tight to chug, ,an ( of nary 6ultaas ibU W pa, how I(Curpatu n'a dn•er is delayed m eaeaarve nine by CustMuer Jgnns rnaiM pcckfr{n. 'lilt Cvsyoration ramey, the iishl to inuesK Awes no mOf than BReca prrcenf after each twrlvc monsh t tin wcUlum eotifiWour to fustonxs, The C'orpvnuaa will vfiwgc funoixr a nonimum of vn< umtaincr par moot+ for row knph of the , avin Agmencnt mclvolms my n ar.ao this ;1 ARIL( .E Ft MEDIC:AI. WAS fE DEFINITION,'rAC'KACING AND OTHER SPFnAL FEES k limm I shall he cnlired, rc4mnubl. his fhc eolieelipn .( all Medical waste (a dcfio id by OSHA, eel any other TotMa( State In Local gorcrntimtsl ascociM) in then facility. and ..breQ :or dcpnuams of this .ism into ontsnkn supplied by Corwruion All chary, mina bt pKkaged in pimelum resistant slumps comer"m (,rovidod by cwtoma) and coded plan IV plot g otp Cnrpuntwu's cnmunns flit uung<Inf Cusloper'a watt mom be eon(uwd to • dmgnuod area u• lanpeny falxlnt wnttinen Aid lincu. on Costumer i prearisn. w which my, wshosutd and omptdy ttsmtd pee,asnl Nutt have interim. The wort Mall include. tan rem be limited to, the following: cultures and ,tuck, of infectious agents. Isulaltoo unit; lood %d blood pmdmtn, commissioned I bo({Wry warn; Ahatpt (in tlaup; containers), puhatagKal Want. dully,,% Inow. Amgleal anal aNupay, proeedmM worse;C1ltrrglllamy worm; *chat dsprublr ikon contaminated by bl and body fluids. Rh to, mount must be juamly f ineed ud aslsd befaje receipt by Cotpotnian Conlsours fomtdatd by Curpaahx an the property o(the CorPMatipt and risen, be used for grey ottwr pttyo, s osh<r ohm ihoK ul Gmh m diir Asrcemca. 'fhc Cotponaron a,ervu the right fo dMtim to ucept any medical waste which. in ('oipontien J lied®sstrt it eanrsM MnspafA nett or If y rat in %I.wI I mwmr or without risk orhanf+to the mrilomKa( Cori o awn employees a the public health. Impropdypnkagd, brasses, darrMged an cove, weight connotes, err el rot ry rolaaion or fit .0 ddnronet chugr uI Nury dollar 130.00 Pot COmaiaM for reiaKlasing udfa'ps"iml limdlihs. NO utlWren will lit pi+hd fW this sea wri nt leaking Uw 1 r will be prwvldrd fur eKh teaWwr A 41.1ar inventory of arno ria4 will ha tOd rn Aid Any ahongn wilt be iovosaed and Charged to the Custonc at the rem of s150 Pot aamta nd pans, s0.1J Are, liner, and 140,00 pre, "M64, Flute; ". air=. The moairnum weight limes it forty (40) pound, per t0ougakd boa M reuremble meuamq. The r+,inimum weisbs s Iwoly (20) Ianusldo par reusable tohLina. Use d1l"Im"u betivroo Ktutl aid minimum wughte shelf be applied to nuubba containers under the segmsod Wright ARYI 'LE F: NO R&1H0AC'rI VEw TUXIC OR nKLARssuUS AtATMAL It y,Ael M the Cwtpma's mPa.ubiliry to iron Co canon dal ao tdimctirt, toak or hwMea mataiy,l. coca Cospnndon's wnmncn Ksdsoatsive. toxic And hocrulau. materials an defined a amh by the lnritonmealal Pnoc)iMs Agency. Nuclear Itegulaory, Commotion or any Applicable Ft4m1 andror State Agency G: ASSIGNMENT reerntnt balwcen t urponron mad Cmmmtt ill be Assignable with the +Titan acrimony of bath parties and,bait be binding upon an jnurt to the benefit of doe patient htrtto and r spemivt aucuawi, .r10 ,reigns Such wmrnf chats raw M umeaKmblywithlaW. Consent of the pant., will not be acquittal in a m Ceent or of migomataby operation of bass, or in the visit of to.ulgrmaml IV an tltdials or also Cot pvrttion. ARTI :LE If: SAVINGSCLAUSE It any rc or mac of list provl.fna cusit it m the .Agroement shelf, antifertility any conditions for any movie. behold to he a Invalid. illegal weafufctablo it ,hall not efCKt any other [slid ro ..om of ih,s asretmmi Thu ApMmom�full tee ronstnred a if ouch in[abd. liksal u uncnfonnidc povopM hd ncva been clmnined herein, uelai such Gadaag shall impost ON rights or old slum, of the Corporation. hetundet. in which ever/, aft Corporamni s option, ibis Aareemrnt shNl M Imninaad. ART1 U 1+ BREACH AMU CURE , %houi I Corinne, at any lime clines ('atpuration' is in breach of anyf thw oe ovary, o(Wo Agreement, Customer shall pre Caponnon ntten =two of Ibe claimed breach aril ('aponnnn %hall aremine (301 stay, to cost such claimed Memtp offer ('.arpmstion's receipt of such waiter, notice from Cuua ney ARl 'LE J: FTJRCF M"EURE EAceo for the Vblyaon o pay all invent, for Ire{ 1a+dutQ any r party twa thrift b e liable toy Ill failure to Paafenyn frommida, in whole M in part, rive to CaniigtMaa or ticu urea hcyomd no masonaMe control. inclds g, Iwl oat limhad to. was, rim, strisn, rim. injunction. avU of first, compluenee wdh any law, regulation, guidelinc, in uMn of an, art, maossial body of anysnnrusntaally thamLIlw wr M."'sting a brMy,flM Mcatd. ART C'LE K: IMULMNITY AND HOOD HARllls-ESS f'o ...... wilt iMirm.-f, red hold C 1 liabilities, s i b r t u,somcr rat Gan .may and ill loss. pcmhies, damages, costa, cuiD and txprnan (nsKldsng, but run 1 nutd w teswnA Ir mva Iaeron and Icaal .toms,) .,rung sus of in � claim for dtnaq, a ants so property, mtidms (`.a,V w,'. Motions, and injuries so err death of pesoon, incluoing ,mot yes. limed by err ...more, ....mt C.r...... nl s Oft", mgligrncs se willful mucadud con CVly nuhm" boomers of this Agreemmel to Ih, even Ceatoma .lull make darn or Ice, 10(1 na iademmty from fogontion in hvM of Cullom,, C'olpontioa s1althave the fight, but noa the duty, to defend Cistonn, in land wnuul do dcicont no any litigation woins oar of any ocwtrrmt fineeu which f'onorr om skim, that I:oryontimn's isa itmniry oblfgadory exists ( Cuaama hcnby gran to mdunmfy, and hold Carpa.1111 benefits Ron, any and di Imes porosities, liabilitrq, chinas,. ,oat. 40i11 ant otprma (sicludiltg, but ,sot hmnod IV reasonable m[tnigaljun m and Icgd sapoaui ) .,ofout of my claim for dtstua go Imes se,,raperry, including CorNVasen'a property, and iniusaes to or death of personal nacludmg Corp,nlron A employees. .used by or usvhing ficitsC'unomu's eegtgancs, willfal miseondmt, or netted by m relunins trues Customer's I+ovdieg to Corpornion Any wart ale, than mtdieai waste a, defined latrtm or any other licoa h l.f this Agreemud by Customer. fl • COUNTY CLERK - SHERIFF - DISTRICT CLERK - TAX ASSESSOR - COUNTY TREASURER - J.P.# 3, 4 AND 5 MONTHLY REPORTS The County Clerk, County Treasurer, and J.P.$ 4 presented their monthly reports for July and the Sheriff, District Clerk, J. P. Pct. #3 Vresented his report for May, and J. P. # 5, sheriff, District Clerk and Tax Assessor presented their reports for June, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said reports be approved. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. 65 A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the following Budget Amendments be approved. Judge Hartzog, Commissioners Finster, Belk and Finster all voted in favor. BUDGET AMENDMENT REQUEST11 0 To: Calhoun County Commissioners' Court From: riltla,t (Department making this request) Date: R A -93 I request an amendment to the budget for the year following line items in my department: Amendment GLAccount#Account Name Amount --.. ..-- ---..-------------------4 ---- IJ Net change in total budget for this department is: Other remarks/justification: Reason ------------------- 11 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 66 0 SUBGET AMENDMENT REQUEST To: Calhoun (County Commissioners' Court From: r'D f A:n i1:vA� Department making this request) Date: � _ 1-91 I request an amendment to the T� budget for the year following line items in my department: Amendment GL Account Account Name ___Amount____ I 3r, coo Net change in total budget O for this department is: 6 other remarks/justification: Reason ______ Il! -.� _ i_ _ G I understand that my budget cannot be amended. as requested until Commissioners' Court approval is obtained. Signature of official/department head: hrn Date of Commissioners' Court approval: Date posted to General Ledger account(s): 67 BUDGET AMENDMENT REQUEST To: Calhoun County Commi/s�sioners' Court From: 6La. Department making this request) Date: � — L _C)I C C I request an amendment to the i )� budget for the year following line items in my department: Amendment GL Account , Account Name Amount ------------- --- --------------- ------------- (ill- Usu - 15TQI Net change in total budget for this department is: $ — --- other remarks/justification: ---Reason ---- ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • BUDGET AMENDMENT REQUEST To: Calhoun County (Commissioners, Court From: i (� �1 A ON MCA . (Department making this request) Date: B — 1 _9 1 I request an amendment to the 117 budget for the year following line items in my department: GL_Account_$'_ Amendment Account Name _ Amount G�Gc�p� LQC Q.. ` 1 �P7 •� . �i o e �V-IA �VtIA 1 �*Wu Net change in total budget for this department is: Other remarks/justification: -- Reason ikg _3 57 4-0 Qjmka I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): " 69 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ (Department making this request) Date: L _ !J -7 I request an amendment to the `'? "' budget for the year following line items in my department: • Amendment GL Account g Account Name Amount Reason Net change in total budget for this department is: $ ;p _ Other remarks/justification: t : J 72 ff 17 I4"0 r ! r> r 1 T ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:�— �� J Date of Commissioners' Court approval: i Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $450,796.69 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk and Finster all voted in favor. SHERIFF VEHICLE -EMERGENCY A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to authorize the Sheriff to purchase a patrol car as an emergency item for public welfare to replace the vehicle that was damaged in the accident, with funds to be provided by insurance and other general fund monies as necessary. Judge Hartzog, Commissioners Jurek, Belk and Finster all voted in favor. THE COURT RECESSED. 70 REGULAR AUGUST TERM HELD AUGUST 15, 1997 THE STATE OF TEXAS S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 15th day of August A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Thereupon the following proceedings were had: Judge Pro-Tem Finster gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - COMPACTOR AND BACKHOE A Motion was made by Commissioner Belk and seconded by Judge Pro-Tem Finster to award the Back hoe Loader for Pct. # 1 in the amount of $39,750.00 t- Preco Machinery, the low bidder, and the bid for the Pneumatic Compactor for Precincts #1 and 4 in the amount of $22,850.00 to • Anderson Machinery Co., the low bi,?der. ( Bids were recorded in the minutes of August 11, 1997).Commissioners Belk, Floyd, Jurek and Judge Pro-Tem Finster all voted in favor. INSURANCE COVERAGE There were discussions with representatives from Ansco GSM Insurance concerning Windstorm coverage. No Action was taken and it will be placed on a later Agenda. GENERAL DISCUSSION - MAIN STREET Russell Cain, Faye Sterling and others appeared to ask for $4,000.00 to be given to Main Street Inc. in the 1998 Budget. No Action was taken by the Court. SALARY SURVEY AND STUDY Commissioner Floyd reported to the Court that he had been talking to Rap Assoc. of Austin to give us a proposals and they stated they should have something about the 22nd and Commissioner Floyd asked it be put on the August 28th Agenda. • RODEO ARENA - USE BY CHRISTIAN MEN'S RODEO ASSOCIATION A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to allow the Christian Men's Rodeo Assoc. to use the Calhoun County fairgrounds Rodeo Arena September 27th for a Rodeo. Commissioners Jurek, ,Belk, Floyd and Judge Pro-Tem Finster all voted in favor. APPOINT ATTORNEY FOR CONDEMNATION IN CRESTVIEW ADDN. A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Jurek to appoint Carol Mc Donald, Attorney at Law to handle condemnation of property in Crestview Addition. Judge Pro-Tem Finster, Commissioners Floyd and Jurek voted in favor. Commissioner Belk abstained from voting. 71 LETTER OF INTENT TO PURCHASE PROPERTY-CRESTVIEW ADDN. A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to submit the following "Letter of Intent" and authorize Judge Pro-Tem Finster to sign said letter. Commissioners Floyd, Jurek, and Judge Pro- Tem Finster all voted in favor. Commissioner Belk abstained from voting. HOWARD G. HARTZOG County Judge Calhoun County August 15, 1997 Mr. Dan Pearson. Executive Director Texas Natural Resource Conservation Commission AM: Agriculture and Watershed Management Division Wastewater Permit Section - Applications Team P.O. Box 13087 Austin, Texas 78711-3087 RE: Calhoun County TCDP Contract #716141 Dear Mr. Pearson: The Calhoun County Commissioner's Court would like to submit this Letter of Intent authorizing the County to initiate legal proceedings to purchase property required for the 1996 Texas Community Development Program (TCDP) wastewater improvements project in the Crestview area. In accordance with the plans designed for this project, property is needed to house the wastewater treatment plant that will ultimately provide first-time sewer service to the Crestview residents. The proposed site for the treatment facility will include Lots 31 and 32 of Block D in the Crestview Subdivision of Calhoun County. As soon as the final paperwork is secured on the property, copies will be forwarded to your office and the Texas Natural Resource Conservation Commission (TNRCC) Permit Department, If you have any questions or need any additional information, please do not hesitate to can. Sincerely, �/w'��.a� Kenneth W. Finster County Judgepro-Tent xc: Calhoun County Commissioner's Court • • U 2" Sonth Ann Street • Port Lavaca, Texas 77979 • (512) 553-4600 • FAX (512) 5534603 72 DECLARE PRINTER AS SALVAGE- J.P. # 3 A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to declare Printer in J.P.#3 office salvage and authorize as trade in on for new equipment. Commissioners Belk, Jurek, Floyd and Judge Pro-Tem Finster all voted in favor. APPOINT REPRESENTATIVE TO FOREIGN TRADE ZONE BOARD A Motion was made by Commissioner Belk to and seconded by Commissioner Jurek to appoint Commissioner Kenneth Finster to replace Commissioner Mikula on the Board of Directors • of the Calhoun County -Victoria Foreign Trade Zone for a two year term year term. Commissioners Belk, Jurek, Floyd and Judge Pro-Tem Finster all voted in favor. • • Foreign Trade Zone 155 Calhoun and Victoria Counties, Texas AGENDA ITEM August 8, 1997 Howard G. Hartzog , County Judge Calhoun County 211 South Ann Port Lavaca , Texas 77979 Dear Judge Hartzog : RECEIVED AUG 11 1997 Howard G. Hartzog Calhoun County Judge Your assistance is requested with the following matter regarding the Calhoun/Victoria Foreign -Trade Zone. As you know, Calhoun County representation on the foreign -trade zone Board of Directors includes a member of the Commissioners Court of Calhoun County. This position was well represented for many years by our deceased colleague Commissioner Stanley Mikula. I kindly request that a member of the Commissioners Court be designated to replace Commissioner Stanley Mikula on the Board of Directors of the Calhoun/Victoria Foreign -Trade Zone. Please advise , at your convenience, of Commissioner Mikula's replacement on the foreign -trade zone board's name so that the new member can be advised of forthcoming foreign -trade zone meetings. With Best Regards, Munson Smith, C irman :;:l Calhoun/Victoria Foreign -Trade Zone Foreign -Trade Zone No. 155 73 P.O. Drawer 397 ♦ Point Comfort, Texas 77978 ♦ Phone (512) 987-2813 ♦ Fax /5121 9R7_71Ru SHERIFF - J P # 3 MONTHLY REPORTS The Sheriff and J.P. Prec. # 3 presented their monthly reports for July and after reading and verifying same a motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd that said reports be approved. Judge Pro-Tem Finster, Commissioners Floyd, Belk and Jurek all voted in favor. A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Belk to approve the following Second Interlocal Agreement between Calhoun County and Port • O'Connor Municipal Utility District. Judge Pro-Tem Finster, Commissioner Belk and Jurek all voted in favor. Commissioner Floyd voted against with the explanation that he didn't have the full scope of the plan. SECOND INTERLOCAL AGREEMENT THIS SECOND INTERLOCAL AGREEMENT (this "Agreement") is made on the _ day of August, 1997 by and between CALHOUN COUNTY, TEXAS, acting herein by and through the duly elected commissioners court of said county, (herein, the "County") and PORT O'CONNOR MUNICIPAL UTILITY DISTRICT, a special purpose district situated in Calhoun County, Texas (herein, the "Distr'c "). WHEREAS, under date of June 13, 1994, the County and the District entered into an Interlocal Agreement (as the same may have been amended or otherwise modified, the "Original Agreement"); and WHEREAS, the mutual advantage of the County and the District is served by the performance of activities by the District to remedy the adverse health and sanitation conditions affecting Port O'Connor (outlined in the Original Agreement) in the most prompt and efficient manner possible, and the same warrants the continued cooperation of the County and the District to achieve that goal; NOW THEREFORE, the District and the County, for the continued mutual consideration and benefits to accrue to each and pursuant to the Interlocal Cooperation Act, hereby make the following agreements: l . As used in this Agreement, the following terms shall have the meanings given • them in this Section 1: (a) ant Site" means the tract or parcel of land more particularly described on Exhibit A, attached hereto and made a part hereof for all purposes. (b) "County Yard Sits" means the tract or parcel of land more particularly described on Exhibit B, attached hereto and made a part hereof for all purposes 74 C: notwithstanding that a different tract was described in the Original Agreement.. (c) "Financing_ Package" means the commitment from the Farmers Home Administration (now known as Rural Development, USDA) for a combination of grant monies and project financing to acquire water distribution facilities, construct new water transportation and wastewater treatment facilities to and within the boundaries of the District. 2. The District has acquired title to the Plant Site from the owner of the Powderhorn Ranch. The District will execute and deliver to the County a deed to the County Yard Site. No additional consideration is or shall be payable by either party on account of such conveyance and/or the Original Agreement. 3. Upon the closing of the Financing Package, the District shall reimburse the County the total of all sums heretofore advanced by it under the Original Agreement, such amount being $150,000. 4. The County will provide fencing materials and labor to install a 5-strand barbed wire perimeter fence on steel posts around the County Yard Site and a partition fence along the common boundary of the Plant Site and the.property known as the Powderhorn Ranch and further, will provide the labor and materials for the maintenance of said fences. In consideration thereof, the District will refund the County for amounts spent on materials to construct the said partition fence, not to exceed $ 1,000. 6. As a condition to the obligations of either party hereunder, the District and the • County each agree, upon execution of this Second Agreement, to provide to the other a certificate of resolutions adopted by their respective governing bodies ratifying this Second Agreement and authorizing its execution by the undersigned officers and/or agents of each. 75 7. This Agreement supercedes and replaces the Original Agreement for all purposes. , EXECUTED on the date first above stated. PORT O'CONNOR MUNICIPAL UTILITY DISTRICT By: r17/ Teddy Hawes resident CALHOUN COUNTY, TEXAS Howard G. Hartzog, County Judge Exhibit : Description of Plant Site 0 • 76 PORT o•0011NOt 1®afoTPaL Gram DISTRIcT MSCRIPTION OF A 4.95 =11 MCI! 0XING a 4.95 acre tract of land out of a 91.73 acre tract of land situated In the SANTIAGO GONZALES SURVEY, ABSTRACT NO. 19, and being a portion of that tract as described to 8outhwsat Texas Corporation by deed recorded in Yclune 353, Page 452, of the Deed Reesods of Calhoun County, Texas and this tract being more particularly described by notes and bounds as follows, COIO!<1ING at an existing 1/2 inch iron pipe in the North Right of Vey time of Highway 185 and the Southeast corner of said 91.73 acre tract conveyed to the Port O'Connor Municipal Utility Districts 24i" South 83° 38' 30" Vest, with *aid North light of Way line of said Highway 185, for a distance of 620.0 feet to a point for a corner; 2'BENOE North 06s 9' 30" Vast, for a distance of 400.00 feet to a point for a corners TBENCg North 83' 58' 30" East. for a distance of 457.16 feet to a point for a corner, said point being on the Easterly line of the said 91.73 acre tract; TULNCE South 28" 17' 24" East, with the East line of the said 91.73 acre tract, for a distance of 432.23 feet to the POINT OF BEGINNING and coataiaing • 4.95 acres of land more or less. ingiaser's Disclaimer, The description of the above tract hag been prepared from the original deed records, no field survey was conducted to establish or verify the actual points described in the description and was only intended here for a point of reference. EXHIBIT b PAGE .A —OF I 77 GAHCi1 C KELLY SURVEYYHG 91.73 Acre Tract Fioldnote Description State of Texas County of' Calhoun a125T62646 Hein At 41.73 acre tract of land situated -in the Santiago Gonzales Survey, Abstract 19 and being a portion of that tract as described to Southwest Texas Corporation by dead recorded in Volume 353. Pape 452 of the Deed Recorde of Calhoun County, Texas A.nd'•this tract being more Particularly described by metes and bounds as follows: Beginning at an existing 112 inch iron pipe in the north right-of--wsy line of Highway 185 and at the southeast - corner of this herein described tract; THENCE 5 630 58' 300 W. with the said north right-of-way line of said Highway 165, for a distance of 3732.63 feet to a set 5/e inch* iron rod. in the east line of a 1.16 acre, tract for South Texas Electric Coop as desoribed by deed recorded in Volume 2S9, page 369 of the Deed Records of Calhoun County, Texas , for a corner of the herein described tract; THENCE N 06' 04' 290 W, with the west line of the *aid South Texas Electric Cooperative. for a distance of 202.58 feat to an existing 1/4 inch iron rod for the northeast corner of the said 1-26 acre tract and a corner of the herein deacribed tract: THENCE S 834 65' 32' W, with the north line of the said 1.16 acre tract, for a distance of 209-00 feet to an existing 1/4 inch iron rod for the northwest corner of the said 1.16 acre tract and a corner of the herein described tract; THENCE S 064 04' 290 E. with the west line of the•Gald 1.16 acre tract , for a distance of 202.4 feet to a Get 6/6 inch iron rod, in the north right-of-NaY line of the said Highway 185, for a corner of the herein described tract: THENCE S 630 Se' 30' W, with the north right-of-way line of the said Highway 18S, for a distance of 352.62 feet to a 6/0 inch iron rod for the southwest corner of the herein described tract; THENCE N 34. 35' 42' E for a distance of 517-06•fGot -to a set 5/8 inch iron rod for An angie.point of the herein described tract:' C • r: THENCE N. 51' 57' 25' E for a distance of 655.13 feet'to a set 5/6 inch iron rod for an angle point of the herein deacribed tract: THENCE N 82' 19'• 41' E for a distance of 888-78 feet to EXHIBIT set 5/8 inch iron rod for an angle point of the herein 1 f�PG!!Y{j�n 11 tYAf•ti d4 TNENCE N 64' 38. le' E for a distance of 442.48 feet to a r.1 - not 5/8 inch Iron rod for an angle point of the herein described tract; s; TNENCE.N 51* 53. 37' E for a distance of 720.92 feet to e �. not 5/8 inch iron rod for an angle point of the herein ,,:.�• . described tract; THENCE N 43' 20' 52" E for a distance of 755.30 feet to a net 5/8 inch iron rod at a fence for the north corner of the herein described tract: EXHIBIT 2 79 CAHEN t KELLY SURVEYZwC 5125T62645 THENCE S W 03. 520 E. with an existing fence. for a distance of 788_71 foot to a set 5/6 inch iron rod for a angle point of the herein described tract; THENCE S 28. 17. 24" E. continuing with the said existing fence. for a distance of 1244.43 feet to the Place of 8eginnfn9 in all containing 91_73 acrez of land. • C] • EXHIBIT . st�sacsE.TEx><s.ecvalATtai intaa sss. ►AAE at . wql s. t xx SANTIAGO GONZALES' A"i 9 ...�•st•{ Y It ^E•^ f E1N{1.. N1 �► tIs is 91.73 ACRES �►`� . �•sw•ir• i I�att>� tcs v' I �, �, - • t • M� i S E3693'70' 11 i tw. 1 iQfIN Ti1A5 nlmtc a�crewy Sunto "M30 i. 60GC1f 8JlYDU .�� . . j r • BEGINNING- 'p�',, EXISTIMI i+ I/t• IRa PIPE aoa � P09T OE:Ofg9OR oUM= m m Q 11101WAY 185 WnjI IURIMC$ AM IAM Ex NicNruy RICNT-OF••VAY NAP OEARIX •*•,IMOICATES SET $R INCN tft rk It= LPE.ESS OiIIERNISE�r W ►I WDE ► CM iu fRE7AREUND"1 AN LrMI tu YY II W. T1E �� CIDER Yf AtEitYlS1OI ri ink ;r'v Dl •A'T r THE,SURiBT CF A II.17 ACAS TRALT W V �+• ' E$)"INC TUATED iN THE 3AI n=() t.•tY¢)I O AMYEY. onp-'C . cw .L N81Y tALm N YOJITT. TEXAS. BUDGET AMENDMENTS - PCT. # 2 J P PCT.#3 -ELECTIONS - JAIL - R & B PCT. #4 - RABIES CONTROL A motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the following Budget Amendments be approved. Judge Pro -Tern Finster, Commissioner Jurek, Belk and Floyd all voted in favor. II BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 46 I i z —f (Department making this request) Date: O�13 _GI'7 I request an amendment to the Iq E2 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason S'10/ �1 At) -4, / af /YI4T L <� 3 `� _, `% 73�1 14A69 +rr(,ei( L 7 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:, Date of Commissioners' Court approval: , Date posted to General Ledger account(s): MEN BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' CoILm�'missionite)rs' Court • From: L �� vy PLC-, I (Department making this request) Date: � — ! 3 q 1 • I request an amendment to the 1q I I budget for the year following line items in my department: Amendment GL Account -# ---Account Name ---Amount-------Reason ------------ -------- ----------- AD AA C t- saW �'Q 4 �'`� . r c�y[�n�..�t as u 45-Q Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�� (Department making this request) Date: I request an amendment to the MI budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount j�------------- ---------- Net change in total budget for this department is: Other remarks/justification: Reason ------------------- ML �. We I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted *to General Ledger account(s}- • BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: L; 0.A (De artment making this request) Date: 0 .l q_ q I • I request an amendment to the I budget for the year following line items in my department: GL_Account-# ___Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): W BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From: ft I L I (Department making this request) Date: 9-1 y _q I I request an amendment to the _ 1 lq � budget for the year following line items in my department: GL Account # 01 A Pion - I -f--Account Name n Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount Soo r -- ----Reason, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C is 91 09/13 WED 15:53 FAX 512 553 $734 Calhoun County Pct 1 8-13-1997 3:53pm FROr4 CALHOUN CO. AUDITOR 512 SSS ASId 8UD08T AP1EMONT REQUEST • To: Calhoun County Commissioners' Court From: Ja�yy . (Department making this request) Date: 1-13 91 i request an amendment to the 19 budget for the year following line items in my department: --- Amendment GL AC60unt i# Aeeount Name Amoaat Reason Net change is total budget for this department is: Other remarks/justification: P. IJA01 r ��, rr _r S O i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained_ �( Signature of official/department head_ ' 1 L /` n �Y1C1'✓ pate of Commissioners' Court approval: e Date posted to General Ledger account(s): • LW CANVASS OF CONSTITUTIONAL AMENDMENT ELECTION OF AUG. 9TH A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Belk that the returns of the August 9th Constitutional Amendment Election be declared as canvassed. Judge Pro-Tem Finster, Commissioners Belk, Jurek and Floyd all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $276,345.91 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Belk and seconded by Commissioner Floyd that said claims be approved for payment. Judge Pro- Tem Finster, Commissioner Belk, Floyd and Jurek all voted in favor. EASEMENT AGREEMENT - IDA CHAVEZ TO CALHOUN COUNTY Judge Pro-Tem Finster asked the Clerk to record this Easement in the Commissioners Court Minutes and to file it of record in the County Clerk's office. EASEMENT AGREEMENT DATE OF EASEMENT AGREEMENT: PARTIES: GRANTOR: Ida Chavez GRANTEE: Calhoun County Grantor's Address: August 12,1997 P.O. Box 681, Port Lavaca, Calhoun County, Texas EASEMENT PROPERTY: Grantee's Address: 211 S. Ann Street, Port Lavaca, Calhoun County. Texas Property Legal Description: See Exhibit A, attached to this Agreement and incorporated by reference. Metes and Bounds Description: See Exhibit A, attached to this Agreement and incorporated by reference. Calhoun GRANT OF EASEMENT: For valuable consideration, the receipt of sufficiency of which the parties acknowledge, Grantor, Ida Chavez does grant, sell and convey, to Grantee, Calhoun County, an easement upon the property which is identified herein. PURPOSE OF EASEMENT: The easement is granted for the following purposes: I, pipeline discharge; 2. drainage; and 3. ingress, egress, and right of way. • • • DURATION OF EASEMENT: This easement shall be for a period of forty (40) years from the date of this Agreement, provided that • this easement shall terminate when the purposes of the easement, as set out in this Agreement, cease to exist, are abandoned by Grantee, or become impossible of performance. By this clause are bound Ida Chavez, and their heirs and personal representatives of Ida Chavez, to forever warrant and defend Calhoun County against any person or claim against the easement or any of its parts. NON EXCLUSIVITY OF EASEMENT: By this Agreement, the grant is nonexclusive and grantor reserves the right to convey similar rights to others. ENTIRE AGREEMENT: This Easement Agreement is the entirety of the agreement between Grantor and Grantee. No modification or addition is effective unless such modification or addition is in writing and signed by the parties. ALTERNATIVE DISPUTE RESOLUTION: The parties to the Agreement have stipulated that prior to any attempt for court intervention in any dispute between the parties as to this Agreement, the dispute will be submitted in good faith to Alterative Dispute Resolution procedures in Calhoun County, Texas. ATTORNEY'S FEES: The parties to this Agreement have stipulated that in the event of any dispute regarding this Agreement, the prevailing party shall be entitled to recovery of attorney's fees and other legal expenses. EASEMENT NOT ASSIGNABLE: The easement granted by this Agreement is not assignable and the parties agree that any assignment of the same will terminate the easement on the execution date of the purported assignment. .Easement Agreement Page 2 of 3 GRANTOR: Ida Ch ez �— GRANTEE: CALHOUN COUNTY T By Kenneth W. Finster Title STATE OF TEXAS COUNTY OF CALHOUN This instrument was acknowledged before me on August ��997, by Ida Chavez.. • RHONDA G. STASTNY qw ±+,+� Notary public State of Texas Not Public, State of Texas a My Comm. Exp. 7-31-98 STATE OF TEXAS COUNTY OF CALHOUN This instrument was acknowledged before me on August L744-1 1997, by-4"neA tc)' Vi(154eR , on behalf of Calhoun County, Texas. oa`Y °ref RHONDA G. STASTNY + Notary Public ' State of Texas—' EEEE D My Comm. Exp. 1-31 •sa Notary Public, State of Texas Easement Agreement • Page 3 of 3 M 08/12/1997 07:46 512-795-5602 CALHOUN COUNTY PCT 4 LEGEND •o. pama ear aw �m .� -�- w* yr aaM pan O 9 �P4()o 4p Ap as w ��r a°Rr'.' 5 �oti � Q PRE •�j�'`,�9 R . 757,75' LC > SST45'0 ` 273.38'B E 1.43 ACRE EASEMENT Z . 7'� BIG CHOCOLATE BAYOU -� SURVEY PLAT SHOWING.nx'° 1,43 ACRE EASEMENT BEING A PART OF CRESTVIEW SUBDIVISON VOL._..z - PG. 366 C..C.P.R. _ Y. 13ENAVIDES SURVEY ABSTRACT NO. 38 CACHOUN COUNTY, TEXAS „ o la�cmvx; AM A BEING A PART Of THE SAME ROPERTYr mnKr wne DESCRIBED AS 5.84 ACRES IN CORRECTI N WARRANTY DEED %MTH VENDOR'S LIEN DATED MAY 14, 7997 FROM (�{ KENNETH MOEHNKE, ET UX, TO AUCENCIO CHA REC(WryED IN VOLUL(E 103, PACE 6I, OF 7H VEZ. Cr OFFICIAL RECORDE CALHOUN S. aswu v+w nw.aiv ne, eoes T£) t cNGEE)? /NC, '°' M0 cu Iess ENCINEEpS . SUgVEY0R3 X'atp �m nirr rn a w ae an. n mi. �'S` Juue �a PAGE 04 EXHIBITA . 88/12/1997 87:46 512-785-5602 CALHOUN COUNTY PCT 4 PAGE 85 FIELDNOTE DESCRIPTION 1.43 ACRES STATE OF TEXAS } COUNTY OF CALHOUN ) All of that certain tract or parcel containing 1.43 acres situated a the Y. Betavidea Survey, Abstract No. 38 of Calhoun Conroy. Texas and is a Per: of the Rescrvecl area as indicated on the Plot of Crestview Subdivision as recorded in Volume 27 Page 366 of the Calhoun County Plat Records and is also a pan of the same property described as 5.64 acres in Correction Warranty Deed with Vendor's Lien dated May 14, 1997 from Kenneth Moebake. es tut, to Auceueio Chaver, recorded in Volume 183, Page 61 of the Calhoun County Official Records. This 1.43 acres is Mort particularly described by mates and bounds as follows; BEGINNING at an existing 5/9 inch iron rod located at the South comer of Lot 32 of Block E in the above mentioned Crestview Subdivision and at the East comer of the ,have mentioned 5.64 acre tract for the Pan comer of this 1.43 acres being described; THENCE South 54 deg. 30 ®a 00 arc. West (Base Beating), with the Southeast lioe of Crenview Subdivision and the Northwest lino of a 2&45 acre tract described in Volume 281, Page 616 of the Calhoun County Deed Records and the Southeast line of the said 5.64 acre tract, a distaaoc of 120.35 fat to the center of Big Chocolate Bayou at the South comer of the said 5.64 acre tract for the South comer of this 1.43 ears being described; THENCE along the center of Big Chocolate Bayou with the following meanders: South 88 deg. 21 min 00 sec West a distance of.190.90 feet; North 60 deg. 18 min 00 are. West a distance of 61.30 feet; North 75 deg. 23 min 00 sec. West a distance of 120.42 feet to the West comer of this 1.43 acres being described, THENCE North 33 deg. 49 min 08 sec. East pass a 5/8 inch iron rod set on line at a disance of 99.03 feet and continuing a total distance of 289.03 foot to a 518 inch iron rod set in a curve of the Southwest hoc of Bayou Drive and in the Ear line of the said 5.64 acre tract for the North comer of this 1.43 acre being described; THENCE with the Southwest line of Bayou Drive and Pads Leas and the Easy tine of the sad 5.64 acre tract, along a carve to the h-A with a Delta of 120 deg. 52 tram 23 sec.; a Radius of 157.15 fat and a Long Cbord of South 57 deg. 45 mht. 06 ace. East a distance of 273.39 feat to an existing 513 inch iron rod located at the West corner of the said Lot 32, Block E and at a corner of the said 5.64 acre tract for a comer of this 1.43 acres being dcscribed; THENCE South 35 deg. 30 min. 00 sec. East, with the Southwest line of the said Lot 32, Block E sad the Northwest line of the said 6,54 acre «trot, a distmtee of 97.82 feet to the PLACE OF BEGINNING. containing within them mates and bounds 1.43 acres. This 8eldnote description 4nd a plat direction on 3tm :25. 1997. TES a Q�X4 GEE?, INC. Henry A. Danysh Registered Proftsloual Land Surveyor, No. 5083 ACCOUNTS ALLOWED - HOSPITAL vey made on the $Found under my Claims totaling $2,477.80 for the Hospital Indigent Health care fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Belk that said claims be approved for payment. EXHIBIT A • 0 THE COURT ADJOURNED. 92 • REGULAR AUGUST TERM HELD AUGUST 28, 1997 THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 28th day of August A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: • Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - REMOVAL OF FUEL TANK A Motion was made by Commissioner Belk and seconded by Commissioner Finster to advertise for bids for Fuel Tank Removal with bids to be opened September 30, 1997. Commissioners Belk, Finster, Jurek and Judge Hartzog voted in favor. Commissioner Floyd abstained from voting. HEALTH AND DENTAL INSURANCE FOR EMPLOYEES A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to approve the 5% rate increase and to renew the Health and Dental insurance for the county employees. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. COMMERCE STREET BALLPARK - CHANGE OF NAME The Court wanted to note that C.C.I.S.D. never ratified the Interlocal Agreement to change the name from Commerce Street Park to Stanley Mikula Ball Park so the name of the Park will remain the same (See Vol. 16, Page 592 Commissioners' Court Minutes). • CALHOUN COUNTY LIBRARIAN APPOINTED Upon the recommendation of the Calhoun County Library Board as presented by John De La Cruz, A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to appoint Noemi Cruz as Librarian for the Calhoun County Library. Commissioners Belk, Floyd, Finster, Jurek and Judge Hartzog all voted in favor. 93 GOLDEN CRESCENT REGIONAL PLANNING COMMITTEE MEMBERS • A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to re -appoint the following persons to the following committees. Amy Erwin is appointed to fill the position of Kathy Hunt. Commissioner Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. REGIONAL HEALTH & HUMAN SERVICES ADVISORY COMMITTEE Azile Bonneau, Oscar Hahn and Rosa Lee Smith REGIONAL EMERGENCY COMMUNICATIONS ADVISORY COMMITTEE Henry Barber, B. B. Browning, Cruz Rubio & W.R. Zwerschke REGIONAL PUBLIC PROTECTION ADVISORY COMMITTEE Mark McKnight, B.B Browning, Rick Brush & Reuben Hernandez REGIONAL TOURISM & ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Jim Crouch, Ray Stewart, Lorraine Fabrygel, & Robert VanBorssum REGIONAL ENVIRONMENTAL RESOURCES ADVISORY COMMITTEE Patricia Kalisek, Jim Cotton, and Amy Erwin UPGRADE OF TELEPHONE SYSTEM AT COURTHOUSE AND ANNEX The Court decided to postpone this until September 12th. • CASAS PESCADORAS PHASE I - PLAT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Plat of Casas Pescadoras, Phase I, being a replat of part of block 50, Port O'Connor, Townsite, subject to the conditions stated on the plat. Commissioners Finster, Belk, Floyd, Jurek and Hartzog all voted in favor. INSURANCE COVERAGE WITH WINDSTORM POOL Anco-GSM informed the Court that property exceeding the maximum limit of Insurance coverage is available with the Windstorm pool. A motion was made by Judge Hartzog and seconded by Commissioner Floyd to increase the Insurance premium as needed to cover the Courthouse and Memorial Medical Center. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. • '04 COPY MANAGEMENT PROGRAM AGREEMENT —TAR ASSESSOR & IRON A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to approve the following Copy Management Program Agreement for a copy machine for Tax Assessor - Collector and Elections Dept. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. Copy Management Program AGREEMENT 1 Customer (Location) CALHOUN CO. TAX ASSESSOR / COLLECTOR Full Legal Name (Meese print) 211 SOUTH ANN ST. Address PORT L•AVACA CAL•HOUN, TEXAS 77974 City County State Zip Customer Contact (Must be aWMg Crmteot) Agreement Number N° 358374 Customer (Billing address, if different) Full Legal Name (Please pant) Address CRY County state zip ptaM (512)553-4433 Quantity System Description: Make. Model A Serial Number OuAnmv a..ahim ne-cried..... se..k_ .. —I a e_�_, ....��_- 1 Sharp SF-2025 Copier, ✓•y.../. a.]911g11.".VCI Minimum Term (mos.) Cost Per Copy $ N/A Guaranteed Minimum Monthly Copies 2.000 Cost of Additional Copies $ mum Monthly Payment (without tax) $ 226.00 Documentation Fee $ N /C Advance Payment (with tax) $ 0 first other .0149 Meter Reading/Billing For Additional Copies quarterly momhiy__. _ Invoice in Advance Payment sates tax Exempt (J yes (Attach Exemption Certificate) Customer Purchase Order Number Authorized By: THE PERSON AUTHORIZING THIS AGREEMENT ON BEHALF OF THE CUSTOMER (as indicated above) SPECIFICALLY R PRESENTS THEY HAVE THE AUTHORITY TO O ey X Aulbodzda By Data - -- Autaonsed Slgner's P"~ Nam, Title witness Date (Attach Copy of Purchase Order) Guaranty: I guarantee that the Customer will make all rent payments and pay all other charges required under theagteement when they aredue, and that he Customer will perform all other obligations under the agreement fully and promptly. I also agree that IKON Capital need not notify me of any default under the Agreement and, in the event of default. I will pay all amounts due under the terms of the Agreement. In addition. i will reimburse IKON Capital for any costs or attorney fees incurred in enforcing their rights. s %twe X An Individual ft Tine) - -- _- Printed Name of Guarantor Home Address City/State Home Phone Social Security Number Copy Management Program Agreement: The Customer agrees to use from IKON Office Solutions the System listed above. THIS AGREEMENT IS NON -CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Agreement.' The Customer agrees this Agreement is for the minimum usage term indicated above. The Customer also agrees 16 e System will be used for business only, and not for personal, family or household purposes. IKON Capital's acceptance Agreement is indicated by an IKON Capital manager's signature below. Approved by IKON Office Solutions, Inc. Delivery and Acceptance Customer certifies that all the System described above has been delivered 6y to and is accepted by Customer. Customer acknowledges that such System WON Dlllu solutions Manager Dam is in good condition and is performing satisfactorily. Accepted in Macon, Georgia IKON Capital By WON Csyaat Manager Pere Rev. M7 'IMPORTANT- see ierms art) pondWns onravarae side at mis do awr. Customer By X Title Date 95 ii(ONCapital Resource, Inc. An IKON Standard Company (Lessor) • P.O. Box 9115, Macon, GA 31298-2099 LEASE NUMBER 3 583 74 NON -APPROPRIATION OF FUNDS ADDENDUM This Addendum shall become part of the above numbered Lease between Lessor and CALHOUN COUNTY TAX ASSESSOR / COLLECTOR Lessee. Not withstanding any provision in the Lease to the contrary, Lessor and Lessee agree that in the event the Lessee is not appropriated sufficient funds for equipment which will perform services and functions which in whole or in part are essentially the same services and functions for which the Equipment was leased (if such appropriation is specifically required to pay the Lease payments herein); and funds are not otherwise available to Lessee to pay the rental payments; and there is no other legal procedure by which payment can be made to Lessor, and the non -appropriation of funds did not result from any act of failure to act on the part of the Lessee, Lessee shall have the right to return the Equipment to lessor (at Lessee's expense, to a destination of Lessor directs, in good working condition less normal wear and tear); and cancel this Lease by a Notice to such effect served no less than thirty (30) days prior to the end of the Lessee's fiscal year. Upon such cancellation, Lessee may not thereafter acquire functionally similar equipment for the full original term of the Lease. In the event, subsequent to such early cancellation, funds are made available to Lessee for equipment which will perform services and functions which in whole or in part are the same services and functions for which the Equipment was originally leased, Lessee agrees, at Lessor's option, to purchase, lease or otherwise acquire such equipment from Lessor. • ACCEPTED BY LESSOR ON ACCEPTED BY LESSEE O -- — --,19_ / _ : : ' %'/1///L•�I Title MUNICIPAL CERTIFICATE I, the undersigned, hereby certify that the individual(s) who executed the above referenced Lease Agreement had at the time of execution of the Lease Agreement full power and authority to execute the Lease Agreement and that all required procedures necessary to make the Lease Agreement a legal and binding obligation of the Lessee have been followed. I also do hereby certify that payments due and payable by the Lessee under the Lease Agreement for the current lease term are within the current lease term and within the current budget and within an available, unexhausted and unencumbered appropriation of the AG 1/.VV t i OWN, INDEPENDENT AUDITORS - CONTRACT Motion was made by Commissioner Finster and seconded by Commissioner Jurek to Contract with Rutledge Crain & Co., Inc., Independent Auditors, for a 3 year period and authorize the County Judge to sign. Commissioners Finster Jurek, Belk, Floyd and Judge Hartzog all voted in favor. RUTLEDGE CRAW & COMPANY, PC CERTIFIED PUBLIC ACCOUNTANTS • 1601 E. Lamar, Suite 109 Arlington, Texas 7601111 August 18, 1997 Honorable Howard G. Hartzog, County Judge c/o Mr. Ben C. Calhoun, Jr., CPA, County Auditor 201 W. Austin Port Lavaca, TX 77979 We are pleased to confirm our understanding of the services we are to provide for Calhoun County, Texas (County) for the years ended December 31, 1997, 1998 and 1999. We will audit the general purpose financial statements of Calhoun County, Texas as of and for the years ended December 31, 1997, 1998 and 1999. Our audit will be made in accordance with generally accepted government auditing standards and will include tests of the accounting records of the County and other procedures we consider necessary to enable us to express an unqualified opinion that the general purpose financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons • with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. Members: Metro (817) 265-9989 American Institute of Certified Public Accountants Fax (817) 861-9623 Texas Society of Certified Public Accountants 97 County of Calhoun, Texas Page 2 August 18, 1997 This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. . We understand that your employees will prepare cozifrmations and analyses as agreed in advance, locate any records selected by us for testing, and provide analyses where appropriate. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. Based on our preliminary estimates, the fee for the fiscal year ended December 30, 1997 should not exceed $16,020. If the scope and effort for your audit is increased, we would negotiate the fee based on the increased hours required, which would be payable at our standard rates. This estimate is based on anticipated cooperation from your personnel and the assumption that • unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to Calhoun County, Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign one original and return it to us. Sincerely, i •County of Calhoun, Texas August 18, 1997 RESPONSE: This letter correctly sets forth the Lm Title: Date: • • of Calhoun County, Texas. Page 3 County of Calhoun, Texas August 18, 1997 Page 4 ATTACFRAENT A Quality Review Report Government Auditing Standards-1994 Revision requires that we provide you with a copy of our most recent quality review report. Our 1995 peer review report is reproduced below. STOVALL, GRANDEY & WiIATLEY A PROFESSIONAL CORPORATION CERTIFIED PUBLIC ACCOUNTANTS 1300 SOUTH UNIVERSITY DRIVE MEMBERS OF DAVID G. STOVALL, C.P.A. SUITE 300, AMERICAN INSTITUTE OF WENDELL K. GRANDEY, It. C.P.A. FORT WORTH, TEXAS 76107 CERTIFIED PUBLIC ACCOUNTANTS DIVISION OF CPA FIRMS HARVEY C. WHATLEY, C.P.A. 917338-1115 SEC AND PRIVATE COMPANIES CAROL T. ALLEN. C.P.A. METRO 611429 7422 PRACTICE SECTIONS FAX 4I733Ri163 March 4, 1996 To the Owners Rutledge Crain & Company, P. C. We have reviewed the system of quality control for the accounting and auditing practice of Rutledge Crain & Company, P. C. (the Linn) in effect for the year ended September 30, 1995. Our review was conducted in conformity with standards established by the Peer Review Board of the American Institute of Certified Public Accountants (A1CPA). We tested compliance with the firm's quality control policies and procedures to the extent we considered appropriate. These tests included a review of selected accounting and auditing engagements. In performing our review, we have given consideration to the quality control standards issued by the AICPA. Those standards indicate that a firm's system of quality control should be appropriately comprehensive and suitably designed in relation to the firm's size, organizntioual structure, operating policies, and the nature of its practice. They state that variance in individual performance can affect the degree of compliance with a firm's quality control system, and, therefore, recognize that there may not be adherence to all policies and procedures in every case. In our opinion, the system of quality control for the accounting and auditing practice of Rutledge Crain & Company, P. C. in effect for the year ended September 30, 1995, met the objectives of quality control standards established by the AICPA, and was being complied with during the year then ended to provide the firm with reasonable assurance of conforming with professional standards in the conduct of that Lactic,. STOVALL,GRANDEY & WIIATLEY SALARY SURVEY & JOB DESCRIPTION STUDY -COUNTY EMPLOYEES Commissioner Floyd reported to do the study which would decided to place this on the he had gotten some estimates take up to 120 day. It was September 12th Agenda. APPLICATION FOR CORPORATE CREDIT CARDS A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to authorize the County Auditor to apply for Corporate Credit Cards. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - CREDIT CARD BILLS FROM SHERIFF BOWDEN A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to pay the Credit card bill in the amount of 654.75 that is still due from Sheriff Bowden's administration. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. • '.43() STATE FINANCIAL ASSISTANCE CONTRACT WITH TEXAS JUVENILE PROBATION COMMISSION A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the Contract of State Financial Assistance with the Texas Juvenile Probation Commission. (Contract on file in Judge's Office) Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. RELEASE PLEDGED SECURITIES HELD BY FEDERAL RESERVE BANK A Motion was made by Judge Hartzog and seconded by • Commissioner Finster to Release the following Pledged Securities. Judge Hartzog, Commissioners Finster, Belk, and Floyd all voted in favor. HOWARD G. HARTZOG County Judge Calhoun County August 19, 1997 Federal Reserve Bank of Dallas Attn: Safekeeping Department • P.O. Box 655906 Dallas TX 75265-5609 Release: #KINP • This is your written authorization to release the pledged securities listed below. $500,000.00 U.S. Treasury Note 7.5% due 11-15-•01 Cusip #912627D25- $300,000.00 Federal National Mortg. Assn. 7.55% due 6-10-04 Cusip #31359CAS4 Thank you. Should you require further information, please contact my office. S inceri Howard Calhoun County Judge HGH: sr XC: First National Bank Sharron Marek, Calhoun County Treasurer 211 South Ann Street • Port Lavaca, Texas 77979 • (512) 553-4600 • FAX (512) 553-4603 101 BUDGET AMENDMENTS- ELECTIONS - CAP.PROJIALAMO BEACH SEWER - SHERIFF - DISTRICT ATTORNEY - CRIME VICTIM'S ASSISTANCE A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: f y' (Department making this request) Date. $_91-qe) I request an amendment to the __1911____ budget for the (year) following line items in my department: Amendment GL Account Account Name Amount 'M.Y •V'1.11'Y 1�Yh ti.Y1 .YNN1.Y11.b •VN1'F'Y ti.V .Y.V1 Nh1. q.111N1.'L.b 1�v of 3o- os siso gt&cY ., <,-AjanUi) Qi 3o-os slot ,L &Lb-,435-0. oa Net change in total budget for this department is: Other remarks/justification: Reason 1r 111'b'b 11'Y 1.Y 1 N L •Y 111.'.. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 1 Date posted to General Ledger account(s): 0 C] Q is 102 BUDGET AMENDMENT REQUEST To: Calhoun �/County Commissioners, Court From: CCU i �),,� lda nu., & a,,AE (Department making this request) Date: $� I request an amendment to the 1C(CI i budget for the year following line items in my department: 0. Amendment GL -Account -#- ---Account-Name ---------- ------- Amount Reason --------------------------------------- , 15$ • 2g 1 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 103 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 0 — �-Le-9-1 I request an amendment to the P100 budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- --- --------------- ------------- o1-4 LIG-10M 0 IJP L, a — Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): n 104 �i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:��_ (Department making this request) Date: 3,0 9'1 I request an amendment to the M I budget for the year following line items in my department: GL Account # �) -G) a I 04 010o—.3cfio Account Name � n .� / ° I we '"Wu - Net change in total budget for this department is: Other remarks/justification: Amendment Amount --------/----- �F' Reason ------------------- G4'0'i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 105 BUDGET AMENDMENT REQUEST To: Calhoun Countyl rCommissioners' Court From: CALL + SL V lc TZ/ J �T 0.oLLaJ (Department making this request) Date: $--aG_g1 I request an amendment to the -(I budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ---------------- --------------- -------- — --- ------------------- �.n� Net change in total budget for this department is: Other remarks/justification: $ -- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: L' Date posted to General Ledger account(s): • DONATIONS TO COUNTY A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to accept a $600.00 donation from T. B. Hargrove to be used by Calhoun County Emergency Management for amateur radio equipment, and donation from Charles Boykin of a drug dog valued at $6,500.00 to the Sheriff's Dept. Commissioner Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. 1106 ACCOUNTS ALLOWED - COUNTY Claims totaling $367,910:50 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all • voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $671,115.36 for the Hospital & $93,077.80 for Indigent Health care for a total of $764,193.16 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. INSURANCE - AMBULANCE MALPRATICE A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to re -new the Ambulance Malpractice Coverage with Hilb, Rogal & Hamilton Co. with the $300,000.00 limit and the $5,000.00 deductible and to have the expiration date be July 17,1998 to coincide with the expiration of other insurances. • THE COURT ADJOURNED. • -1017 REGULAR SEPTEMBER TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN S HELD SEPTEMBER 8, 1997 BE IT REMEMBERED, that on this the 8th day of September A.D.., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the minutes of the June 30, July 8, 9th, loth, and 14th be approved. Commissioners Floyd, Finster, Jurek, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 BIDS AND PROPOSALS - FUEL BIDS H. Floyd Commissioner, Pct. 3 Kennet Finster Commissioner, Pct. 4 Mar ene Pau County Clerk The following was the only bid received for fuel for the period beginning September 16 and ending October 15, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the bid of Diebel oil Co. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. is • 0 108 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE &IESEL FUEL (LOW SULFUR) PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO. $ / 7 X 2200 = s divs5 $_ , loa X 1600 = $__qqj_bp TOTAL BID PRICE $ 34b5,o THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING SEPTEMBER 16, AND ENDING OCTOBER 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: (J! L ADDRESS [ P� )C % / 7 /� CITY, STATE, ZIP PU�/" / AVAC A :7 I —! �2 J PHONE NUMBER 1 AUTHORIZED SIGNATURE: PUBLIC BEARING - AMENDING 1997 BUDGET Judge Hartzog opened the Public hearing at 10:05 A.M. Mayor Browning, Acting City Manager Barbara Gibson and Public Works Director Terry Benton were present. • Barbara Gibson encouraged the county to maintain the amount you had budgeted this year and next year for Smith Road construction. Terry Benton presented a Preliminary outline as to some steps that can be taken to continue with Smith Road. Frankie Comiskey, Russell Cain and Jessica Cunningham spoke to the Court to encourage them to work with the City. Commissioners Belk and Jurek agreed to work with the city to determine the property to be obtained for Smith Road. Tom Innes addressed the Court concerning Smith Road and the additional traffic down the road, and his concerns about it. 109 A Motion was made by Commissioner Belk an seconded by Commissioner Finster that the following Budget Amendments be approved.(This is with the understanding this would be Paid for by reduction of fund balance) Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (�GL (Dep tment making this request) Date: B --I )--q I I request an amendment to the budget for the (year) following line items in my department: Amendment GL -Account-- Account -Name --- Amount - Reason ---------------------- 30,o O0 Pt� ( 1 QnJ1 Net change in total budget for this department is: $ 3O Q� Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 110 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (DepartWent making this request) Date: I request an amendment to the budget for the yea following line items in my department: GL_Acoount #- a-3.5 if 61szz? • Amendment Account Name _ Amount Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 111 'IUUDGET AlIBND19ENT RR((QUEBrIl To: Calhoun County Commissioners' Court From: (Department making this request) Date: ---r-r I request an amendment to the 1% 9 % budget for the year following line items in my department: GL Account Account,, /I :'eme LL LULT -o{ otii / Net change in total budget for this department is= Other remarks/justification: amendment Amount Reason 023 T6 Co ier- a o e- IAv uS • A n-OL. fi.,N'D s (Jee)_e�'N -�zr=1991 ib,6e I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 112 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: G-t Ia 37U,,J (Department making this request) Date: x -� 9 1 I request an amendment to the �`il budget for the year following line items in my department: is Amendment GL -Account -#- Account ---- Name Amount - Reason ----------------------------- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 113 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: G �¢� �" -- N l (Department making this request) Date: x A 9 -7 I request an amendment to the ' budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason t Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 114 0 BUDGET AMENDMENT REQUEST To: CalhounCounty -Commmissioners' Court From: t2LuQ ��rA JU — 1 C 3 (Department making this request) Date: � -� —1 I request an amendment to the R1 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- --------------------- ---------- ------------------- 5 I�-g"oo- 5yal c ro �� 12111 Net change in total budget for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 115 BUDGET AMENDMENT REQUEST To: Calhoun t Pa County Commissioners'Court From: ��a( LA — AA _�1 (Department making this request) Date: �) A _9 -7 I request an amendment to the ' {� budget for the year following line items in my department: GL Account # IG-Ssto-SLol Amendment Account Name Amount o10 Net change in total budget for this department is: Other remarks/justification: Reason .:1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 9UDGET flMENDMENT REQUEST To: Calhoun County ylp� Commissioners' Court From.* q*IJAW 1 ") V ' 1 (�✓rl.i/��xh rrtl�h--t (Department -making this request) Date: O v las_ 97 I request an amendment to following line items in my GCAccount M 1 Y4444L44'VL4Y 01- a5-05_ (0330 the _09_I ___ (year) department: budget for the Amendment Account Name Amount L LLLLLLLLLL44Y4444 L4YLL4�1Y44LY 9oVV CI3� Net change in total budget for this department is: =msamsaaaaxac Other remarks/justification: Reason Y YYYYYYLYYLYYYYYY 44 -� -}p W"ut�- + cm . tr)r4. — ..— 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 1- / J h o Date of Commissioners' Court approval: Date posted to Generai Ledger account(s): 117 BUDGET AMENDMENT REQUEST r To: Calhoun County Commissioners' Court From: i ) Prt J(_ sL � (Department �making this request) Date: % 1- 4 - q J I request an amendment to the budget for the year following line items in my department: GL Account Account Name ------------- --- ---------- --- Net change in total budget for this department is: Other remarks/justification: S Amendment Amount SO - Reason AL R_ i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 8 _12 _1 -1 I request an amendment to the ) budget for the year following line items in my department: GL-Account-#- Amendment Account Name Amount --- -------- --pp----- ------------- �s c��ntir 1 s{"",I VE;--, Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 119 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: W,,t (Department making this request) Date: G I request an amendment to the I C1c 1I budget for the year following line items in my department: Amendment GL Accoun)t # Account -Name ll Amountnl s Net change in total budget for this department is: other remarks/justification: Reason 6�L> l aP cn� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): l� u 120 f� BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: a lx" Department making this request) Date: G_ —C • I request an amendment to the 19 9-7 budget for the year following line items in my department: Amendment GL Account N Account Name Amount Reason �i -�O i 5- Ids cae " M�uav Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): JL21 BUDGET AMENDMENT REQUESTI 13 • To: Calhoun County Commissioners' Court From: Wash - II anau ent (Department mating this request) Date: C -d I-ql I request an amendment to the ICjG j budget for the year following line items in my department: GL Account ---Account Name Amendment Amount �e4) 61 5000 Joni Oa I&I Oj Ai5�i)11G,� k) w Of 50W &Iqo C stcie Alain . Q ,ran, o '-- 01 Mise,. <'UPPIiP-, 30200 Keto 01-50zo Cenereh. drat, 3, 5().p.00 UPA, 01-500o-?33q RA MP I,900.00 01 c5'co oga % Net change in total budget for this department is: Other remarks/justification: Reason (`_heart d Ar.h f les i or 5�fi�j LrKs 3br c, (bacKuLp Macne) I understand that my budget cannot be amended as requested"L.p-.-•-- Commissioners' Court approval is obtained. n ""'"'" Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 122 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: V 1, I (N�/i S S W — 1/ (Department making this request) Date: q_�-C -1 I request an amendment to the I� budget for the year following line items in my department: GL_Account # Oct - 8 5ca -EA01 Amendment Account Name Amount ------------- ao Net change in total budget for this department is: Other remarks/justification: $ k-0 Reason I understand that my budget cannot be amended as requeste until Commissioners' Court approval is obtained. r. Signature of official/department head: Date of Commissioners' Court approval: Qto Date posted to General Ledger account(s): :123 ADOPT BUDGET FOR 1998 A Motion was made by commissioner Jurek and seconded by Judge Hartzog to adopt the Budget for 1998 as presented with the change of $252,659.00 as shown on the 1998 Budget Amendments and the reduction in the beginning fund balance of $186.762.00 due to the 1997 Budget Amendments as previously passed, and an increase in property tax revenue of $566,220.00 in order to bring the ending 1998 General fund balance to $1,200,000.00. Commissioner Floyd proposes an Amendment to consider a'tax rate of .38 and to dedicate this to the pay off of the outstanding bonds. This died for a lack of a second. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor of the main Motion. (1998 Amendments follow) BUDGET AMENDMENT REQUEST %1 To: Calhoun County Commissioners' Court (Department making this request) Date: I request an amendment to the budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount - -Reason Net change in total budget for this department is: other remarks/justification: $ �Qi IJCJC7 . 1 understand that my budget cannot be amended as re until Commissioners' Court approval is obtained. Signature of official/department head: ?; Date of Commissioners' Court approval: is • Date posted to General Ledger account(s): 1.24 BUDGET AMENDMENT REQUESTI • To: Calhoun County Commissioners' Court From: Q.Y111�'x� (Department making this request) Date: $ -I I _q-j I request an amendment to the _ �� budget for the (year) following line items in my department: q v , v Amendment GL Account $ Account Name Amount Reason • Net change in total budget for this department is: other remarks/justification: S QoO,OnU I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • JL2S BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Jail (Department making this request) Date: 811/97 I request an amendment to the 1996 budget for the year following line items in my department: Amendment GL Account # Account Name -Amount New 01 4510 4320 Administrator 29,681 01 4510 4301 Chief-28,940 New 01 4510 4321 Assistant Administrator 27,598 01 4510 4303 Law Fhforcement Deputies-25,680 Net change in total budget for this department is: Other remarks/justification: Reason ------------------- i I understand that my budget cannot be amended as requested til Commissioners' Court approval is obtained Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C • C 126 To: From: Date, 11 BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court Read & Bridge Precinct No. 2 (Department making this request) 8/8/97 I request an amendment to the 1998 budget for the ea r following line items in my department: GL Account # 01 8502 6525 NFU 01 9502 0000 NEW 01 9502 8010 NEW O1 9502 8050 0 Amendment Account Name Amount ------------------ -- Fquipnent Rental --20,973 Debt Serv.-RB Pct 2 --- Principal Interest Net change in total budget i for this department is: Other remarks/justification: 17,821 3,152 S "� Reason (Descriptive header account) Tn —,— —.V...- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 127 BUDGET AMENDMENT REQUEST fig_ To: Calhoun County Commissioners' Court From: CJ.xp (Department making this request) Date: �-N-°I-1 I request an amendment to the (year) budget for the following line items in my department: GL Account # Account Name u-3co--(o ilaa Net change in.total budget for this department is: other remarks/justification: Amendment Amount ,150o Reason -------------------- �c �GA I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head;�,�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): t BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court IIS•l From: �161 (Depar ment making this request) Date: 0 - H -10 { (, I request an amendment to the !� l� budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason --- — -------- ------------------ ------------- ---n---------------- e�Y 01 3taIIs- o r"C' .QLaza 1 I n0 • =-8 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 129 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:((�� L) it-- q (Department making this request) Date: -I .g -�, I request an amendment to the 19 9 Y budget for the year following line items in my department: GL-Account-#- Ate' ©I-$5D�I 7oOq Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requeSte until Commissioners' Court approval is obtained. Signature of official/department head: ' F Date of Commissioners' Court approval: Date posted to General Ledger account(s): A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the 1998 Tax Rate would be .3345 General Fund .0155 Debt Service Tax Rate .35 Commissioners Floyd, Jurek, Belk and Judge Hartzog all voted in favor. • 130 d BIDS AND PROPOSALS - VARIOUS INSURANCE COVERAGE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for sealed proposals for various insurance coverage to be opened November 10, 1997. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. ESTABLISH SPEED LIMITS ON COUNTY ROADS LOCATED_IN PCT. 2 A Motion was made by Commissioner Jurek and seconded by . Commissioner Finster to establish speed limits on county roads located in Pct.. $2 pursuant to BB 130 as per instructions submitted by Commissioner Pct. 2. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted in favor. To: Judge Hartzog and fellow Commisioners, Precinct 2 constable Leon $limitchek has ask me to help him establish some safe and enforceable speed limits on the highly traveled roads in our precinct. Newly passed House Bill 130 gives the Commissioners Court the authority to establish these speed limits on our county roads. The following is a list of the affected roads and the requested speed limits. I. E. Maxwell Ditch Road from Hwy. 1090 to the bridge over Maxwell ditch - 50 MPH 2. Bauer Road from Hwy. 1090 to the end of the pavement - 40 MPH 3. Park Road from Hwy. 1090 to 6-Mile park - 40 MPH 4. Royal Road from Hwy. 1090 to the bridge just west of Jurek Road - 40 MPH 5. Royal Road from the bridge just west of Jurek Road to Hengst Road - 50 MPH 6. Jurek Road from Royal Road to the county line - 35 MPH 7. Hengst Road from Foster Road to Texas Avenue - 40 MPH 8. Holloman Road from Foster Road to McDonald Road - 40 MPH 9. School Road from Holloman Road to Hwy. 1090 - 40 MPH 10. McDonald Road from Hwy.3084 to Westerlund Grade Road - 40 MPH 11. Westerlund Grade Road from McDonald Road to Hwy. 87 - 50 MPH 12. Rosenbaum Road from Westerlund Grade Road to Hwy. 3084 - 40 MPH Along with this request you will find a copy of House Bill 130 and a map showing these roads and their locations. Thank you for your help in this matter. Franklin Jurek Commissioner Precinct 2 131 �32 Mali -vim LI8030C 1-1 1-2 1-3 1-4 1-5 1-6 1-7 1-8 1-9 1-10 1-11 1-12 1-13 1-14 1-15 1-16 1-17 1-18 1-19 1-20 1-21 1-22 1-23 1-24 2-1 2-2 2-3 • PHONE NO. : 4477405 RUI, 26 1997 12:24PM P1 14 LEGISLATIVE INFORMATION SYSTEM 75(R) DATE: 08/26/97 SILL TEXT REPORT TIME: 13:23:24 BB 130 ENROLLED VERSION PAGE: 1 AN ,ACT relating to the authority of the commissioners court of a county to alter speed limits on county roads. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: SECTION 1. Section 545.355(a), Transportation Code, is amended to read as follows: (a) The commissioners court of a county, for a county road or highway outside the limits of the right-of-way of an officially designated or marked. highway -or ;oad.of the state highway system and outside a municipality; has the same authority to increase <altern prima facie speed limits from the results of an engineering and traffic investigation as the Texas Transportation Commission on an officially designated or marked highway of the state highway system, and may declare_a lower speed limit of not less than 30 1:V111111A.3a1U11Cr9 cQurL may nor- moalty the rule established by Section 545.351(a) or establish a speed limit of more than 60 miles per hour. SECTION 2. The importance of this legislation and the crowded condition of the calendars in both houses create an emergency and an imperative public necessity that the Constitutional rule requiring bills to be read on three several days in each house be suspended, and this rule is hereby suspended, and that this Act take effect and be in force from and after its Passage, and it is so enacted. Vresxuent ot t e Senate Spea er ot the House I certify that H.B. No. 130 was passed by the House on May 10, 1997, by the following vote: Yeas 140, Nays 0, 2 present, not voting; and that the House concurred in Senate amendments to H.H. No. 130 on May 24, 1997, by the following votes Yeas 140, Nays 0, 1 present, not voting. Chlef Clerko t e ouse I certify that H.B. No. 130 was passed by the Senate, with amendments, on May 22, 1997, by the following vote: Yeas 30, Nays 0. APPROVED: Date vernor AIRPORT LEASE AGREEMENT acre ary or the Senate The airport lease agreement was was taken. discussed but no action 133 INTERLOCAL AGREEMENT WITH KERR COUNTY -COURT HEARINGS A Motion was made by Commissioner Finster and seconded by Judge Hartzog to re -new the Interlocal Agreement with Kerr County to Hold Court Hearings for Calhoun County residents • for Mental Health and Chemical Dependency. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. fe. �7? 0"-ME n1 abicia T( ge RECEIVED COUNTY CLERK KERR COUNTY 700 MAIN ST., RM.122 JUL 31 1997 KERRVILLE, TEXAS 78028.5389 ' Howard G. Hartzog Tel.1830-792-2255 Calhoun Count Judge y Ud Fax 1830-792-2274 6 July 21, 1997 Honorable Judge Howard G. Hartzog Calhoun County RE: Renewal of Interlocal Agreement for Kerr County • To Hold Court Hearings Dear Judge Hartzog: A copy of our Interlocal Agreement for Mental Health and Chemical Dependency is enclosed. If you wish for the Kerr County Judge to hold your 72-Hour Hearings, OPC Hearings, Extended and Renewal Extended Hearings, Jury Trials, and Appeals, please mail the signed Agreement to: Patricia Dye Kerr County Clerk 700 Main, Rm. 122 Kerrville, Texas 78028 A copy of our fees is enclosed. You will notice that we have added two new fees. They are the Fourth Court of Appeals Fee and Senate Bill 1534 - Indigent Fee. If you have any questions, please call me at 830-792-2255 or County Judge, Robert A. Denson, at 830-792-2211. Respectfully, Patrici?Dy e Kerr County Clerk PD/tm Encl. 134 STATE OF TEXAS >( COUNTY OF KERR )( INTERLOCAL AGREEMENT FOR MENTAL HEALTH AND CHEMICAL DEPENDENCY COMMITMENTS AT KERRVILLE STATE HOSPITAL This Agreement is entered into on this 8 day of September , 19 97, pursuant to the terms of Texas Government Code, Chapter 791, by and between the Commission=•-'s Court of Calhoun County, Texas, hereinafter "—Calhoun ," and the Commissionerrs Court of Kerr County, Texas, hereinafter "Kerr," for the purpose of providing certain services relating to mental and chemical dependency commitment hearings for residents of Calhoun County at the State at Kerrville State Hospital. WHEREAS, Calhoun County, Texas, on occasion has residents who are in need of involuntary commitment to the Kerrville State Hospital, located in Kerrville, Kerr- County, Texas; and WHEREAS, the Chapters 571 (General Provisions), 573 (Emergency Detention), and 574 (Court —Ordered Mental Health Services), of the Texas Health and Safety Code, hereinafter "Code", provide for the involuntary commitment of those persons deemed to be mentally ill and who meet the criteria for commitment; and WHEREAS, Chapter 462 of the Code, (Treatment of Chemically Dependent Persons), provides for the involuntary commitment of those • persons deemed to be chemically dependent and who meet the criteria for commitment; and WHEREAS, Section 574.001 (b) provides that an application for court —ordered mental health services must be filed with the county clerk in the county in which the proposed patient: (1) resides; (2) is found; or (3) is receiving mental health services by court order or under Subchapter A, Chapter 573 (Apprehension by a peace Officer Without a Warrant); and WHEREAS, Section 462.062 (b) provides that an application for court —ordered treatment for chemically dependent persons must be filed with the county clerk in the county in which the proposed patient: (1) resides; (2) is found; or (3) is receiving treatment by court order, or, under Section 462.041 (Apprehension by a Peace Officer Without a Warrant); and • 135 WHEREAS, both Calhoun County and Kerr County have jurisdiction over such proceedings where the proposed patient is a resident of Calhoun County and is either found in Kerr County, is receiving court —ordered mental health services or treatment for chemical dependency, or is brought to the Kerrville State Hospital by a peace officer, without a warrant under the provision of 462.041 or Subchapter A, Chapter 573 of the Texas Health and Safety Code; and WHEREAS, given the time constraints set out in the Code, and the difficulty and expense of transporting patients, witnesses, and attorneys to and from Calhoun County for such hearings, it is impractical for Calhoun County to hold temporary and extended commitment hearings within the geographical confines of Calhoun County; and WHEREAS, Calhoun County finds that the most appropriate, safe, and expeditious site for said hearings is the Kerrville State Hospital, in Kerrville, Kerr County, Texas, and desires that the hearings be held by the proper Kerr County ,judicial officer with jurisdiction over such matters within Kerr County; and WHEREAS, the public health, safety, and welfare of the citizens of both counties, as well as proposed patients, would be best • served by entering into this Interiocal Cooperation Agreement pursuant t the authority granted by Chapter 791 of the Texas Government Code (the Interiocal Cooperation Act); NOW THEREFORE, be it resolved that Calhoun County and Kerr County agree to enter into this Interiocal Cooperation Agreement, and the parties agree as follows: Section 1. TERM 2.1 This Agreement is to be effective on the date that it is approved by order- of the commissioners court of each county, and is to end on September 30, 1998, unless renewed by mutual orders of the respective commissioners courts for subsequent one—year terms beginning on October 1st and ending an September, 30th of each contract period. a. To renew this Agreement Calhoun shall forward a request to the County Clerk of Kerr County requesting a statement of proposed costs for the next budget year. If said statement of cost is acceptable, Calhoun shall forward a certified copy of the order renewing this Agreement to the County Judge of Kerr County prior to August 1st of the budget year preceding the renewal period. b. Kerr shall either, accept or decline the offer to renew by formal order of the commissioners court and shall forward a certified copy of said order to the County Judge of Calhoun is County on or before September 1st of the budget year preceding the renewal period. 136 2.2 Either party may cancel this agreement for any reason by `• notifying the other in writing at least thirty (30) days prior to the effective date of the cancellation. All amounts due and owing to Kerr County pursuant to this agreement on the effective date of cancellation shall be paid by Calhoun County within sixty days of the receipt of any bill or the date of cancellation, whichever is later. Section 3. DEFINITIONS 3.1 "Resident" as that term is used herein shall have the same meaning as that term has been defined in the Indigent Health Care Act and as that term has been applied and construed by the Courts. Section 4. FUNDING REQUIREMENTS 4.1 Calhoun County agrees that all funds due under the terms of this agreement shall be payable out of current revenues and that it shall set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. 4.2 Any order of the Commissioners Court of Calhoun County which renews this Agreement shall be deemed to be a certification that the obligation incurred by the renewal shall be payable out of current revenues and that Calhoun JM has or will, set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. isSection 5. DUTIES OF KERR COUNTY 5.1 Kerr County agrees that it will assume jurisdiction over all court —ordered mental health proceedings and chemical dependency treatment matters which concern residents of Calhoun County that are properly filed in or transferred to the Kerr County Court with jurisdiction. 5.2 Kerr County shall have no duty to accept jurisdiction or proceed with any court —ordered commitment or treatment proceeding where the terms of this contract have not been complied with, including non—payment. 5.3 It is understood and agreed that pursuant to 462.004 and 571.016 of the Texas Health and Safety Code, the County Attorney for Kerr County is the attorney for the State in any hearing covered by this agreement and therefore retains all of the independent discretionary authority given by the statutes and Constitution of the State of Texas. This agreement shall not be construed to limit that authority in any form or fashion and the decision of the County Attorney is final as to whether the State will proceed in any action covered by this Agreement, including appeal, and as to the means and methods employed. • 137 • Section 6. DUTIES OF Calhoun COUNTY 6.01 Calhoun County agrees and warrants that it will follow all appropriate statutory procedures and shall implement such other procedures and training necessary to ensure that no violation of the constitutional rights of any proposed patient occurs, and that in seeking the commitment of the proposed patient no person from Calhoun County will be referred to the Kerrville State Hospital unless the patient has been evaluated and examined by a licensed physician; a certificate has been properly issued; the patient has been warned of the non —confidentiality of the physician interview; and that all other necessary steps have been taken to assure that the proposed patient's constitutional and statutory rights have been preserved. 6.02 Should any Calhoun County resident who was detained under the authority of the emergency detention provisions of Chapter 573 of the Code be found to be entitled to release, Calhoun County shall pay the cost of transporting that person to the location of the person's apprehension, the person's residence, or another suitable location, as required by 573.024 of the Code. 6.03 Calhoun County agrees to pay to Kerr County the following costs associated with any hearing conducted by Kerr County Officials Is authorized under462.005 (chemical dependency) and 571.018 (mental health): For Chemical Dependency Cases: a. court —appointed attorney fees; b. physician examination fees; C. compensation for language or sign interpreters; d. compensation for masters; e. expenses to transport a patient to a hearing or to a treatment facility For Mental Health Cases: a. attorneys fees; b. physician examination fees; C. reasonable compensation to court —appointed attorney, physicians, language interpreters, sign interpreters, and masters appointed under Subtitle C; is expenses of transportation to a department mental health facility or to a federal agency;. i 0 9 e. court ordered independent psychiatric evaluations and court approved expenses incurred in obtaining expert testimony, as authorized by 574.010 of the Code. For all Cases: All other court costs, set by law, and such other costs set by order of the Kerr County Commissioners Court under authority of law. All cost authorized by law for appeals to a Texas Court of appeals and to the Texas Supreme Court. All costs, including bonds, authorized or mandated by law for any proceedings in Federal Court involving a ralhonn County resident c-jver-ed by this Agreement. 6.04 Calhoun County agrees that it shall be responsible for obtaining repayment for its costs incurred pursuant to this agreement from the patient and/or the patient's family or estate. County agrees further that failure on its part to recover such payments shall have no effect an it's liability to Kerr County for such costs. Section 7. PAYMENTS 7.01 All bills for costs shall be submitted to the County Judge of Calhoun County, Texas, at the address below and all payments due under this agreement shall be paid to the County Clerk of Kerr County, Texas, 700 E. Main, Kerrville, Texas, 78028. Section S. MISCELLANEOUS 8.01 Any and all notices which may be required under the terms of the Agreement shall be mailed to the parties at the addresses indicated below, or at such address as either party may furnish in writing to the other party herein named: Calhoun , County Judge Calhoun , County, Texas 211 S_ Ann Strppt Rnnm 217 Port Lavaca , Texas 77979 Robert A. Denson, County Judge Kerr County, Texas Kerr County Courthouse 700 East Main Street Kerrville, Tx 78028 8.02 This agreement contains the entire Agreement of the parties with respect to the matters covered by this Agreement. No other agreement, statement, or promise made by any party, or to any employee, officer, or agent of any party, which is not contained in this Agreement shall be binding or valid. 8.03 The obligations and undertakings of each of the parties to this agreement shall be performable in Kerr County, Texas. 139 Cl Calhoun COUNTY APPROVED: County Attorney Date: Robert A. Denson, Kerr County Judge Date: / ATTEST: !//' /M Gr /1 JOIV_e Aaw�t COUNTY CLERK APPROVED David Motley Kerr County Attorney Date: ATTEST: Patricia Dye, Kerr, County Clerk 40 This Agreement was adopted by the Commissioners Court of Kerr- County, Kerrville, Texas, by Order Number , on the day of , 19 _,and by the Commissioners' Court of County, Texas, on the day of 19_ 0 pis • C] KERR COUNTY CLERK'S FEES 97-98 *MEDICAL PETITION FEES *TEMPORARY OPC - 90 DAYS *EXTENDED 1 YEAR *ATTORNEY AD LITEM FEES: COUNTY CLERK'S FEE S 40.00 JUDICIAL EDUCATION FEE f 3.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AD LITEM S RECORDS MANAGEMENT & PRES. FEE ; 5.00 COURTHOUSE SECURITY FEE ; 5.00 ALTERNATE DISPUTE RESOLUTION s f0.00 COURT REPORTER SERVICE FEE $ 15.00 FOURTH COURT OF APPEALS FEE S 5.00 SA 1534 - INDIGENT FEE $ 5.00 COUNTY CLERK'S FEE ; 40.00 JUDICIAL EDUCATION FEE ; 3.00 ** JURY FEE (IF NEEDED) ; 90.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AT LITEM ; RECORDS MANAGEMENT & PRES. FEE ; 5.00 COURTHOUSE SECURITY FEE ; 5.00 ALTERNATE DISPUTE RESOLUTION $ 10.00 COURT REPORTER SERVICE FEE ; 15.00 FOURTH COURT OF APPEALS FEE $ 5.00 S8 1534 - INDIGENT FEE $ 5.00 COUNTY CLERK'S FEE S 40.00 JUDICIAL EDUCATION FEE $ 3.00 ** JURY FEE (IF NEEDED) S 90.00 JUDGE'S FEE S 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AD LITEM RECORDS MANAGEMENT & PRES. FEE $ 5.00 COURTHOUSE SECURITY FEE $ 5.00 ALTERNATE DISPUTE RESOLUTION S 10.00 COURT REPORTER SERVICE FEE S 15.00 FOURTH COURT OF APPEALS FEE ; 5.00 SS 1534 - INDIGENT FEE S 5.00 $50.00 PER HOUR $25.00 PER HALF-HOUR **JURY IF 6 PEOPLE SERVE IS $15.00 A DAY - $90.00 **JURY IF A PERSON REPORTS AND DOES NOT SERVE IS $6.00 EACH 141 KERR COUNTY CLERK'S FEES 97-96 CONTINUED *RENEWAL EXTENDED 1 YEAR *ATTORNEY AD LITEM FEES: COUNTY CLERK'S FEE f 40.00 JUDICIAL EDUCATION FEE i 3.00 ** JURY FEE (IF NEEDED) i 90.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AD LITEM ; RECORDS MANAGEMENT & PRE^a. FEE S 5.00 COURTHOUSE SECURITY FEE f 5.00 ALTERNATE DISPUTE RESOLUTION S .10.00 COURT REPORTER SERVICE FEE $ T5.00 FOURTH COURT OF APPEALS FEE $ 5.00 SB 1534 - INDIGENT FEE S 5.00 $50.00 PER HOUR $25.00 PER HALF HOUR **JURY IF 6 PEOPLE SERVE IS 915.00 A DAY - $90.00 **JURY IF A PERSON REPORTS AND DOES NOT SERVE IS $6.00 EACH *IF DISMISSED THERE IS A LITTLE DIFFERENCE IN FEES: CALHOUN COUNTY CAFETERIA PLAN - CHANGE ANNIVERSARY DATE A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to change the Anniversary date of Calhoun County Cafeteria Plan to October 1st. Commissioner Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. DECLARE ITEMS AS SALVAGE AND SURPLUS A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare the following items as salvage or surplus: Chair from Precinct # 3 - Salvage Computer hard drive - J.P. Pct. #3 - Surplus (and authorize trade in) A. ..ecmnrnm mcnY - .T. P_ $5 -TAX The County Clerk, J.P.# 4 presented their reports for August,'the District Clerk and Tax Assessor -Collector presented their reports for July, and J.P. #5 presented her report for July & August and after verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said reports be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. • 1.42 • A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � styec(uct- (Department making this request) Date: ` -3 9-1 I request an amendment to the _IW budget for the year following line items in my department: GL-Account-#- b l -a0110 - WW ol-'a0ao-61 o Net change in total budget for this department is: Other remarks/justification: Amendment Amount --Reason ,-O000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 143 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Aq Vt .x a (Department making this request) Date: Of-5 --Cj I I request an amendment to the IC C budget for the year following line items in my department: Amendment GL -Account -# - ---Account Name ---Amount-- - ------------------------ rx .L). Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 0 1.44 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �, wl) (Department making this request) Date: 9 — !) -CI -7 I request an amendment to the 1 9-7 budget for the year following line items in my department: GL-Account-#- at-�Pa6- 1001 01-aOI5---! I01 Account_Name--- - -'JQ ©c� 1 Net change in total budget for this department is: Other remarks/justification: Amendment -Amount 131 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 145 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: �[J/^` I�wMJI G nn r . I 4 1 ` I 2nnnan."t. (Depa tme t making this request) Date: "—°J-�I I request an amendment to the NCO budget for the year following line items in my department: GL-Account-#- Ot-g5D5 L3az n�-ql)o5-- 0,30 Amendment Account Name Amount Reason Net change in total budget for this department is: Other remarks/justification: $ -%0 - ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 40 0 1.46 1r u • LEUDGET A19ENDMENT RPQUESI'p To: Calhoun County Commissioners' Court From:1l 0, (Department making this request) Date: I request an amendment to the lgII budget for the year following line items in my department: GL-Account-j- 014Sto-51• ,3 ()t-4Slo-(93o 0-4S4o-5 i3t 0 4S 10 -(,9-b nl 4S 10 SSSs ---Account-_tame--- �PaleQau J�St�L. �LIFFn.:iF�Fl,:,C2 --r Amendment Amount + t4,- S. Cto -r 183.00 ��:�e1Lk� eiftce�.��—dlq.oc ow s Net change in total budget for this department iss Other remarksljustification: Reason ---------- "fa Caac.� ovCeDP.liff I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 147 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q -5 -1 1 I request an amendment to the IY11 budget for the year following line items in my department: /nGL-�� Arr�cc\ount-#- 01-05a1' Saao ---Account Name lu Net change in total budget for this department is: Other remarks/justification: Amendment Amount (W Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 9 • • (4auuuUT !uIENUMENI RrQue6111 To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the %Gi`1 i budget for the year following line items in my department: GL Account 01-,A�;L-D-S�qo ni-4� -(,945D I4c,,40 -1c9w, 0i-4Sq0-b i99 ---Account-_?eme--- -M�Sc. irSinl --fie e QhVSiC14LS (>1 i C LAw\Fc t" Cs-I-S40-stot. C-e4C7QgL QR%Ce o, a j ic�'I C'ee Net change in total budget for this department is: S Other remarks/justification: Amendment Amount oD -Reason -- '�o sJ 2 [:Je2D�fFhT -1 ,� -go I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 1 ` m 1113U1)GE'P 4lt1ENVMENT I1P•,(JUE6'L'il To: Calhoun County Commissioners' Court From: n/A,e h rr es (Department making this request) Date: LI I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------`----------- ------------- -----------------__- O!-�S�S-�99�i [) iSCNLca,Jeuus ob R, C ice ovzp-,z.Ak-r liL--- - I �E�A.�Ai� r — /4 7 cF✓ Net change in total budget o for this department iss $ _, , _ Q97 other remarks /justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �I J 15() BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: qZ6 PQ--+ 3 (Department making this request) Date: Q_15— 1-1 I request an amendment to the [O 1 budget for the year following line items in my department: • Amendment GL Account-#- Account Name Amount --------------- - 0 - -0o-6 I' ,�----3oo of --- Ou 5io— -5Lto I pG y : o 0 • Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED -_COUNTY Claims totaling $438,248.89 were presented by the County Tr easurernV and ying sam, Motion Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and • Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL 9-12-97. 151 REGULAR SEPTEMBER TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD SEPTEMBER 12, 1997 BE IT REMEMBERED, that on this the 12th day of September A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within saidCounty and State, and tthere were o witpresent on this date the followngmembers ofheCourtt Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - AUTOMATED FUEL CARD The following bid was receoved using the automated fuel system beginning Oct. 1, 1997 and ending Dec. 31, 1997, and after some discussion a Motion was made by .Commissioner Floyd and seconded by Commissioner Jurek to accept the bid of Mauritz & Covey Cardlock. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE ONS, BY THE GALLON,rOUSINFURNISHAN ATTACHED I AUTOMATED CARD SYSTEM, M, TO THE COUNTY' SS SHERIFF'S DEPARTMENT,, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT ACTUAL COST PLUS THE FOLLOWING PROFIT MARGIN PERCENTAGE AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PROFIT MARGIN: .0450 XXX LOCATION: Mauritz & Couey Cardlock 2112 West Austin Street, Port Lavaca S 0 IT IN HE C T OF PO TAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PCRT LAVACA.) THE CONTRACT PERIOD WILL BE FOR TFE PERIOD BEGINNING OCTOBER 1, 1997 AND ENDING DECEMBER 31, 1997, WITH FUTURE BIDS TO BE TAKEN ON A YEARLY BASIS. COST CHANGES WILL BE CALCULATED DURING THE CONTRACT PERIOD BASED UPON INCREASES OR DECREASES IN ACTUAL COST BY BIDDER'S SUPPLIER. BIDDER WILL SUBMIT MONTHLY INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. EVIDENCE OF ACTUAL COST AND COST CHANGES WILL BE SUBMITTED TO THE COUNTY AUDITOR'S OFFICE AS CHANGES OCCUR. NO INVOICES WILL BE PAID UNTIL EVIDENCE OF COSTS AND CHANGES HAVE BEEN RECEIVED BY THE COUNTY AUDITOR'S OFFICE. THE COUNTY RESERVES THE RIGHT TO CONFIRM WITH BIDDER'S SUPPLIERS COST AMOUNTS. THE TERM "ACTUAL COST" AS USED IN THIS BID DOCUMENT IS INTENDED TO BE THE COST OF FUEL LESS ANY DISCOUNTS OR REBATES RECEIVED BY BIDDER FROM BIDDER'S SUPPLIER PLUS ACTUAL FREIGHT CHARGES PAID BY BIDDER. PLEASE PROVIDE BEGINNING BID PRICE PER GALLON AS FOLLOWS: (A) BEGINNING ACTUAL COST 700 (B) PROFIT MARGIN AMOUNT* $ .045 (C) APPLICABLE STATE TAXES $ .200 (D) TOTAL COST PER GALLON (A + B + C) 5 .945 *(a) CALCULATED AS ACTUAL COST TIMES (X) PROFIT MARGIN PERCENTAGE BID ABOVE. NAME OF BIDDER: Mauritz & Couey ADDRESS F.O. Box 550 CITY, STATE, ZIP E1 Campo, Texas 77437 PHONE NUMBER �888888-7877882 3835 512-787-7401 AUTHORIZED SIGNATURE: • • TITLE DATE General Ma a P FUEL SPECIFICATIONS FUEL SPECIFICATIONS `IEADED GASOLINE ------------ Free from water and suspended matter and a minimum octane of 87 (Average Method) DIESEL FUEL (Low Sulfur) ----- Free from water and suspended matter PREMIUM UNLEADED GASOLINE ---- Free from water and suspended matter and minimum octane of 91 (Average a Method) HAZARDOUS RESPONSE DRILL Don Theus with Carbide informed the Court as to the Hazardous Response Drill to be held Sept. 24 and 25th in Calhoun County. Judge Hartzog thanked Don Theus for putting this together to help us to be safe. ABANDON & CLOSE ROAD IN PORT O'CONNOR A Motion was made by Commissioner Finster and seconded by Judge Hartzog to abandon the street in Port O'Connor, as per the following Petitions of Calhoun County residents and contingent upon the letters of agreement. (Order follows) Commissioner Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. 153 APPLICATION TO ABANDON AND CLOSE ROAD IN PORT O'CONNOR, CALHOUN COUNTY, TEXAS TO THE HONORABLE COMMISSIONER'S COURT OF CALHOUN COUNTY, TEXAS: BARTON D. RILEY and JOHN K. MILNE are owners of the real property located on both sides of the roadway proposed to be abandoned and closed, which roadway is described on the attached Exhibit "A". • The proposed abandoned roadway is not necessary for an ingress and egress to any properties other than the property located on either side thereof. After giving proper notice in accordance with Section 251.052 of the Texas Transportation Code, the undersigned request that the Calhoun County Commissioner's Court close, abandon and vacate that portion of the public road described on the attached Exhibit "A". Notice was given by posting the attached "Notice of Intent" at the following locations: (1) Courthouse door in Calhoun County, Texas; (2) Post Office in Port O'Connor, Texas; (3) The Public Library in Port O'Connor, Texas; (4) Alvin's Food Store in Port O'Connor, Texas; (5) On the site. This Applications is signed by eight (a) property owners in Precinct No. 4, Calhoun County, Texas, prsuant to Section 251.052 of the Texas Transportation Code. Adjoining Property Owner �v -� cathykba9byl3pP1icatAon 154 • 0 I• APPLICATION TO ABANDON AND CLOSE ROAD IN PORT O'CONNOR CALHOUN COUNTY, TEXAS TO THE HONORABLE COMMISSIONER'S COURT OF CALHOUN COUNTY, TEXAS: BARTON D. RILEY and JOHN K. MILNE are owners of the real property located on both sides of the roadway proposed to be abandoned and closed, which roadway is described on the attached Exhibit "A". The proposed abandoned roadway is not necessary for an ingress and egress to any properties other than the property located on either side thereof. After giving proper notice in accordance with Section 251.052 of the Texas Transportation Code, the undersigned request that the Calhoun County Commissioner's Court close, abandon and vacate that portion of the public road described on the attached Exhibit "A". Notice was given by posting the attached "Notice of Intent" at the following locations: (1) Courthouse door in Calhoun County, Texas; (2) Post Office in Port O'Connor, Texas; (3) The Public Library in Port O'Connor, Texas; (4) Alvin's Food Store in Port O'Connor, Texas; (5) On the site. This Applications is signed by eight (8) property owners in Precinct No. 4, Calhoun County, Texas, pursuant to Section 251.052 of the Texas Transportation Code. HO D R. Attorney for Adjoining Property Owner r GkL_d - cathy\bagWapplicat.lon 0.113 Acre, More or Less Part of Port O'Connor Townsite, Santiago Portion of Water Street 0.' Gonzales Survey, A-19, Calhoun County, Texas. STATE OF TEXAS § COUNTY OF CALHOUN § DESCRIPTION of a 0.113 acre portion of Water Street lying South of Block No. 211 of The Original Townsite of Port O'Connor, as per plat of said Townsite recorded in Volume 2, Page 001 of the Calhoun County Deed Records. This 0.113 acre portion of Water Street is more fully described as follows: BEGINNING at a hexagon shaped concrete monument with iron rod found marking the Southwest corner of aforesaid Block No. 211 of Port O'Connor Townsite; THENCE, N 62° 48' 00" E, with the South line of Block No. 211 and North line of Water Street at 150.8 feet passing a 5/8 inch iron rod found on line and a TOTAL DISTANCE of 173.00 feet to a 5/8 inch iron rod set at the intersection of said North line of Water Street with Mean Sea Level Elevation +1.9 and proposed bulkhead line; THENCE, with Mean Seal Level Elevation +1.9 and proposed bulkhead line as follows: S 04' 37' 38" W a distance of 0.64 feet S 020 00' 29" W a distance of 33.74 feet to a 5/8 inch iron rod set at the intersection with the center line of Water Street; THENCE, S 6r 48' 00" W, with the centerline of Water Street a distance of 156.13 • feet to a 5/8 inch iron rod set for corner; THENCE, N 27° IT 00" W, a distance of 30.00 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds a 0.113 acre portion of Water Street in the Port O'Connor Townsite, Santiago Gonzales Survey, A-I9, Calhoun County, Texas. DAVID w GArity DAVIll W. GAN REGISTERED P 2OFESSIONAL LAND SURVEYOR S5t0?pQ NO.3816 �SUR��y NOTE: L Bearings are based on the Recorded Deed of Tract I, Volume 75, Pages 519-522 of the Calhoun County Official Records. 2. Corners are marked as shown on the accompanying Survey Plat. Job#2311.001 IS(; EXIIIlBT A g O ¢ 1Q,Cs BLOCK 212 PORT O'CONNOR TOWNSITE } ji WATER STREET 1 F — — LCDAN K 1ACBT. R Mules a Lp3r DA ADL RMxiC � A/O DAM) l ALWSCW Stf Aa13S awr .- ML :ai rc as.-als GRAPHIC SCALE ( IN FEET ) I Inch - 30 IL .qe n mn As AMMMI mw1al Iapap IIIII fAtQ ISM: 4 �� bl�m MIQA� � YQA Y n1iT L MM. >R a! + asomsa aeu AAEOQ aeAa ear Eger aawr Aanea COMMERCE —STREET mavPesvc AsaAtr—�\ N 6248'00" E 300.00' rA `fin¢ 5'Mt 4 @LOCK 217 e.a.ns UM „ sn a� rr/ tam.M 2 JOHN K. MILNE so' VOL. 2, PG. 001 In mO N 62'48'00" E _ 172.00' RI 2 } c Isar 0.113 AC g S 6Z4@'00' iI I56.t3' .,� sR 0.702 AC. �I I 1 c 0.429 ACRE O � cm y� 2 sm / •/ K R.0.1C y N m o c C 2 a F-3 D O S 04'37'38" W 0.64'r s oroo'29" w — 33.74' — s 00,21,23, I9.s8' S 00�5'98' C `— sz9s• I. DAVID F. C rNAr r" PL YAPS UNDER. ARC AS Sl1Or. S 00.28•s7- I s9.s1' �-- s De•Psn' � 29.94' s Ir3a'a1' ar arse' s ac33•so' I 15.43' 49A G� BARTON 0 RILEY 4� SJI ALVa zo AO= COi1 •A' LOOT •A• la n Ac srw= wI_ ra x srs = asrlau AreDms C-U%u seams DAVID'N.�GANN. ^,P 38if •.IF- •J. DAVID I. CANN 9'y/iFFss �0.',IOQiI .WP IST� PMr XKAL 480 SURVrfoa • ffl r aM SA, LA CHECKED eY:Lo 1^ REVISIONS: 0.102 Acre, More or Less Portion of Water Street. s+' STATE OF TEXAS COUNTY OF CALHOUN Part of Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. DESCRIPTION of a 0.102 acre portion of Water Street lying South of Block No. 211 of'rhe Original Townsite of Port O'Connor, as per plat of said Townsite recorded in Volume 2, Page 001 Of the Calhoun County Deed Records. This 0.102 acre portion of Water Street is more fully described as follows: BEGINNING at a 5/9 inch iron rod set in the center of Water Street and bears S 27' 48' 00" E 30.00 feet from a hexagon shaped concrete monument with iron rod found marking the Southwest corner of aforesaid Block No. 211 of Port O'Connor Townsite; TI IENCE, N 62° 48' 00" E, with the centerline of Water Street and being parallel to and 30.00 feet South of the South line of Block No. 211 for a distance of 156.13 feet to a 5/8 inch iron rod set at the intersection of said centerline and proposed bulkhead line set at Mean Sea Level Elevation of+1.9 feet; THENCE, S 02° 00' 29" W, with Mean Seal Level Elevation +1.9 and proposed bulkhead line a distance of 34.37 feet to the intersection with the South line of Water Street and 5/8 inch iron rod set for corner; THENCE, N 620 48' 00" E, with the South line of Water Street a distance of 139.36 feet to a 5/8 inch iron rod found for corner; TIIENCE, N 27° IT 00" W, a distance of 30.00 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds a 0.102 acre portion of Water Street in the Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. NOTE: 1. 2. Job#9732.010 iry.�P�G��•r f�x9�� pAV1D W.'GANN ll kV W. GAN REGISTERED PROCESSIONAL LAND SURVEYOR "y:QaES��00@ NO.3816 ii stzv : • • Bearings are based on the Recorded Deed of Tract 1, Volume 75, Pages 519-522 of the Calhoun County Official Records. Corners are marked as shown on the accompanying Survey Plat. EXI3IBIT A 158 Y0��1✓ O A BLOCK 272 PORT O'CONNOR TOWNSITE WATER _ STREET a �o— LLYWY K B.LCBY. R reL,A,i a r.ar rceur � rLLL.,c AMI WYp K AYw91� SIN A= c rW GRAPHIC SCALE ( IN PBET ) A•!t n Ybn p rnA� mwM 1 Lmh . SO tt • L R� �Y' L�MAY�w�Y1 SIR TA4 /'{d. A� rn1 M Taxi! L AL .a U � fLOp}r /M LLC.HI LrrR RM rrrLr bMr rseeK COMMERCE--STREETco vtaamw x 62'48'00" E \ _ 3�0.00' R.0.W. y BLOCK 111 JOHN K. MILNE � o i VOL. 2, PG. 007 it O. W. iM Z1 0 Fr Ng P� t M w/,R m Q G��f{ _ f73.00' m 2 T Irar' .{ a I Q AC. N 62'48'00" E J: o P.O.B. 0.702 AC. I 1 w ' e 0.429 ACRE +� 8 w cr •i s 02,00'19" w P� 34.37' 0 au S ovb'II' I BARTON 0 RILEY QP 0¢ .aea mAer i tJ17 AM IRACr r 10> Aom �0 P� OMW 'A' f O r -A-IS ft 9lc = 09%C rimer VOL m P if9 = QFAQ WCOM — r avrarr' r rLH' I. DAVID I CANN A R=SrZACD AW.MSSIONAL TNAf fBE PLAf SROIN =ON RXPRMAMS TN NADE UNDER Mr DIAWrION AND SU A 1XIOM IN ARS AS SNOW NEAE0.1C 611 GANN r orm•Ir r rrr2•n- ► N.dA• r IDY'W' • 0.q' • pair "&r Lit REViSJ0NS; umb SIIRVETDR JOB NUMB 973;M'S �� rYIJI SHEET NO. mam1 O} 7 September 11, 1997 County of Calhoun, Texas c/o Honorable Howard G. Hartzog 211 S. Ann St. Port Lavaca, Texas 77979 Re: Application to Abandon and Close a portion of Water Street in Port O'Connor, Texas. Dear Judge Hartzog: We are applying to close a portion of the above -mentioned road. We propose that the County of Calhoun reserve a drainage easement as shown on the attached plat. As owners of the property upon which the proposed drainage easement will be located, we agree to construct such drainage facilities within the easement area as required by the County and at such time the County deems necessary. Furthermore, you will notice on the attached plat that a portion of the asphalt paving from Commerce Street encroaches onto the northeastern corner of John Milne's property. John Milne and his partner, Bill Rabb agree to convey to the County a 5' x 60' strip of land covered by the encroaching pavement. The agreements contained in this letter are conditioned, of course, upon your approval of our Application. Sincerely, . ��i FMIAII WILLIAM C. BAGBY BARTON D. R LEY • • 160 is SEP-11-97 THU 03:59 PH TROY GILES REAL ESTATE 09/11/97 THU 14,52 FAX FAX NO, 9567616080 September 11, 1997 County of Calhoun, Texas c/o Honorable Howard 0. Hartzog 211 S. Ann St. Port Lavaca, Texas 7-1979 P. 01/01 Re: Application to Abandon and Close a portion of Water Street in Port O'Connor, Texas. Dear Judge Hartzog: We are applying to close a portion of the above -mentioned road. We propose that the County of Calhoun reserva a drainage easement as shown on the attached plat. As owners of the property upon which the proposed drainage easement will be located, we agree to construct such drainage facilities within the easement area as required by the County and at such time the County deems necessary. Furthermore, you will notice on the attached plat that a Portion of the asphalt paving from Commerce Street encroaches onto the northeastern corner of John Milne's property, John Milne and his partner, Bill Rabb agree to convey to the County a 5' x 6o, strip of land covered by the encroaching pavement. The agreements contained in this letter are conditioned, of course, Upon your approval of our Application, Sinc P y, { 0 K, MILNE BILL RAGS WILLIAM C. BACH BARTON D. RILEY Zoos DESTEC ENERGY, INC. ID'•713-735-4756 SEP 11'97 14:50 No.002 P.03 • September 11, 1997 County of Calhoun, Texas c/o Honorable Howard 0. Hartzog ail S. Ann St. Port Lavaca, Texas 77979 Re: Application to Abandon and Close a portion of Water Street in Port O'Connor, Texas. Dear Judge Hartzog: We are applying to close a portion of the above -mentioned • road. We prngnsA that tho County of Calhnnn rarmrvm a drainAga easement as shown on the attached plat. Ag owners of the property upon which the proposed drainage easement will be located, we agree to_eonstruct aveh drainage facilities within the easement area as .required by the County and at ouch time the County deems neceaeary. Furthermore, you will notice on the attached plat that a portion of the asphalt paving from Commerce Street encroaches onto the northoaetern corner of John Hilnclo property. John M11nc and hip partner, Bill Rabb agree to convey to the County a 5' x 60' sttip of land covered by the encroaching pavement. The agreements contained in this letter arc conditioned, of coirse, upon your approval of our Application. Sincerely, JUHN K. M1LN4 HILL RABB CAM C. BAGBY �u BARTON D. RILEY • 3.62 COMWT ER CE—STREET COCC Or El9 MO AS ALT-------- N 62'48'00" E 300. 00' cR. \Intl R.. 59/KF / VO C p BLOCK 211 a.•nPee L� Af AO a! P°I k" M N 5A BLOCK 212 2 JOHN K. MILNE PORT O'CONNOR TOWNSITE VOL. 2, PG. 001 60 R.O.W. L UI A n a m,Ay!° S"P" C ac, WAR. �A 173.00' i1 0 s O.1TJ AC. wATER STREET —N 6T48'00" E---156.13'--7— — oa e. o PrRPwRtl Is" MeR OrtlwoaR EnRm.nr P.O.B.----------- 0.102 AC. d ! t _ S 6Z48'00" W 139.36' 1 tl " C. Vol ROBERT L FLEW AM OAW1 N. ARNSW 5.19. ACRES EMBIT •A• Kl M1 PO a].-!l9 GRAPHIC SCALE ( IN FEET ) I inch . SO 1L IN! 11 lfSfS Y° RVP°t aq(YRrI•N RRfP.NIP S1SN 1NR IYt fl I�c'9�i.�.9u eA tri lm" =P A, efts or MALT c m nl S) i LNfYSNR leRf IptISM °!Ntl i Sf lKIN "A'A' II 0.429 ACRE 2 • � WE 0 ru Is Pi 0 _ pP O� — ! a°" t' ' BARTON D RILEY G .a» P4841 RACY, MACTN 13I7 ACRES ZOT ACRES tS T 'A;_", EbRBi •A• OOR1aAL RECPC 5'OROs = OrSICAL RE7PC SCOROsSa $ SLAS,' l sr.er s mas•s!- nsr' s afaS'rr• e f9.M' — s rnrn• ! s..a• $ sa'xl'Sa• i 1l. nS• A S oz00'29" W —34.37— BY: O.>7E: AUGUST 12. 1997 REVISIONS: FILE NO. DAVID ►. CANN 9732010A RW MERBD PROFESSIONAL LAND SURV61'OR NO.. "is JOB NUMBER: 9732-010 a N•xii 1%t s/a- I.A MAO Ci=U OF 0.02 MAN. NNW PART OR VArZR s UR .. W' SOaTR SHEE7 NO. 4 , Net!/a• I.R a Or m s wrAr mot or a=x W. OwNAVR We tRATI.IW Camar "Ar".. A -a. CAE m L9NRfr, rrx 1 V i 1 r1 cD W4 J BLOCK 212 PORT O'CONNOR TOWNSITE wA TER STREET pq — o 0 i LOCAN N. 3A49r 0. Afl d a 3Ac9r Owmw L ncAmA; AW OAN9 Y i NSa' 3.roA ACRES CMMr A' '.Q'. 251 "'O. ".-6J9 GRAPHIC SCALE o » w la9 ( IN FEES ) I inch A, SO (L Aare .1 r9rll .la oplal OtA`A/flMf AVf/Afa fvl r11/l A'J/. tl IIINYp .Al 4t0 0I rMt AeyMfa ll4 a/ rNfa t .aA rt R Jtl-W. GL g 9r11Hat Ae9A@ i1 A N1LYlM2 l4f fArArta arlfl rlY rKll lAPl xflg4t L; R.O.W. "R. • CONnMERCE---SrREEr—. N 62'48'00" E -Cam OFMw. 300.00' BLOCK 211 e, Rel tsldr JOHN K. MILNE VOL. z PG. 001 �1 � I 6 NIaW� S�IpN CT4 Mn •/1J(. mQ N 62'48'00" E — 173.00'. ISO Z CI 0.113 AC. As' J l O � l'J R.oi"W 15' glf�c9a Eoa•nm.f 8 S 62'48'00" W - -156.13 ` 4 a 0.102 AC. 1 �. 14110' 1' i a 0.429 ACRE 0 � Y N 4(� u l N W 120' ti R.aw L c Q N c y 0 79 q o 1zLW m Z 3 m � It A O o z I S 04'37'38" W S 02'00'29" W — 33.74' s 0021.23' r 49.59, S 00.35'3B' E S1.B5' $ 00'28'S7" A 59.51' 29.91' — S 11'32'21- 124.58' S 20'33'50- W 19,43' P� 0 0 BARTON 0 RILEY aG (RACr, I MACr 9 �a�• 151r ACRES LOr ACRES c~r A' cAAIwr A' KC. 23 Y 519-522 WL r5, R 319-322 oq=At RMWS ORR2AL mcct:w0S AND DAM W. DAMN REGISTERED PROFESSIONAL LAND SUAVETOR NO. 3816 10000 A9A/ C1 U Of W13 AOIIC BVPO PAW Of WAro vu";. ,Am • hn/tfl Sd SAS !.R MtilQ�RiilOSMAwartc SAMNAa) 0. UAT MAe CHECKED ay: O.W.C. OATS: AUGUST 12, 199 REVISIONS: _7 NO. 1 O` 1 ORDER DECLARING ABANDONMENT OF ROAD IN PORT O'CONNOR, CALHOUN COUNTY TEXAS WHEREAS, on the 28th day of August, 1997, the Commissioner's Court of Calhoun County, Texas considered the request of certain Calhoun County property owners to abandon that portion of a road located in Port O'Connor, Calhoun County, Texas, more fully • described by metes and bounds on the Exhibit "A" attached hereto, which exhibit is attached to this order and incorporated by reference. WHEREAS, Texas Transportation Code Section 251.051 vests in the Commissioner's Court the authority to abandon a Public Road; and WHEREAS, the Commissioners have not previously classified the subject road as either a first class or second class road; and WHEREAS, the Commissioners' order to abandon the road has not been enjoined or sought to be enjoined by any party; and WHEREAS, proper notice of the petition to abandon the road has been posted at the Courthouse door of Calhoun County, Texas and at other places in the vicinity of the affected route, being the Post • Office in Port O'Connor, Texas, and The Public Library in Port O'Connor, Texas, Alvin's Food Store in Port O'Connor, Texas, and on the site of the abandoned road, for at least twenty (20) days before the date the application was made to this court; and WHEREAS, the Commissioners have voted unanimously to abandon that portion of the road described on the attached Exhibit "A"; and WHEREAS, all requirements of Texas Transportation Code Section 251.051 have been complied with in declaring said road to be abandoned. NOW, THEREFORE, ON MOTION DULY MADE BY Commissioner Kenneth Finster and SECONDED BY Judge Howard Hartzog IT IS ORDERED AND DECREED, that Calhoun County does hereby abandon, vacate and close that portion of Water Street described on the attached Exhibit "A", reserving however, the drainage easement shown on the attached Exhibit "A". IT IS FURTHER ORDERED AND DECREED THAT on the date this Order is signed, title to the centerline of the abandoned portion of 365 Water Street are vested in the owners of the property that abut the abandoned road, pursuant to Texas Transportation Code Section 251.058(b). IT IS FURTHER ORDERED AND DECREED THAT a copy of this order be • filed in the Official Records of Calhoun County, Texas and the duly filed copy of this Order shall serve as the official instrument of conveyance of the abandoned portion of Water Street from Calhoun County to the owners of the abutting property, pursuant to Texas Transportation Code Section 251.058(b). SIGNED THIS 28th day of August, 1997. ATTEST: HOUN COUNTY Cathy\ba9by\order 2 COMMISSIONERS OF CALHOUN COPOrY, TEXAS . / �� CAL)PUN COUNTY JUDGE — 42 HONORABLE ER Y BELK, COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, iCT NO. 2 HONORASLE H. FLOYD, COMAMMMIISSIONER, PRECINCT NO. 3 HONORABLE KENN TH FINSTER, COMMISSIONER, PRECINCT NO. 4 I '• • 0 0.102 Acre, More or Less Portion of Water Street t" STATE OF TEXAS COUNTY OF CALHOUN Part of Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. DESCRIPTION of a 0.102 acre portion of Water Street lying South of Block No. 211 of The Original Townsite of Port O'Connor, as per plat of said Townsite recorded in Volume 2, Page 001 of the Calhoun County Deed Records. This 0.102 acre portion of Water Street is more fully described as follows: BEGINNING at a 5/8 inch iron rod set in the center of Water Street and bears S 27° 48' W' E 30.00 feet from a hexagon shaped concrete monument with iron rod found marking the Southwest corner of aforesaid Block No. 211 of Port O'Connor Townsite; THENCE, N 62" 48' 00" E, with the centerline of Water Street and being parallel to and 30.00 feet South of the South line of Block No. 211 for a distance of 156.13 feet to a 5/8 inch iron rod set at the intersection of said centerline and proposed bulkhead line set at Mean Sea Level Elevation of +1.9 feet; THENCE, S 02° 00' 29" W, with Mean Seat Level Elevation +1.9 and proposed bulkhead line a distance of 34.37 feet to the intersection with the South line of Water Street and 5/8 inch iron rod set for corner; TIIENCE, N 62" 48' 00" E, with the South line of Water Street a distance of 139.36 feet to a 5/8 inch iron rod found for corner; TIIENCE, N 27° 12' 00" W, a distance of 30.00 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds it 0.102 acre portion of Water Street in the Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. ................... DAVID W.'GANN ...A...3816..o- ..i Su D`AV1D W. GANN/ REGISTERED PROFESSIONAL LAND SURVEYOR NO.3816 NOTE: 1. Bearings are based on the Recorded Deed of Tract 1, Volume 75, Pages 519-522 of the Calhoun County Official Records. lob119732.010 2. Corners are marked as shown on the accompanying Survey Plat. LjCIIIB[T A 167 V 5� BLOCK 21Z POR i O'CONNOR TOWNSI TE w,n TER STREET p — o i J D _— tOO.w M. 4A .. A AyyAM C. "or toecar L nvM A+O DAMO a .Qw509 119A ACM ,Y"r •A• KL MS A.'. 0Ja-Or GRAPHIC SCALE aD e a ao lao ( IN Ferr ) I inch 30 ft. MrAr ,I rvtr aw arm Dgeasnw namwr➢ r1a+a�v RAr. `a iu � m amain ao ar rA.v < ,•t x a re atnart rat urea arMu awl Here net++rAo+ 1.4 N 11 � I F A NIMaa DEW W CiK. Man. M/r R. m d Isar —� mZ r s• 0,113 AC. -N 62.48'00" s---15 -w- - A.�oom Is' +u. aa�eoa earn«e_ 0.102 AC. z COMMERCE —Sr CC N 62'48'00' E BLOCK Zrr XHN K. MILNE VOL. 2, PG. 001 9i s oo•a•u• r Aaa1• t ant'sr' t seu' s oort'n• usr `— s orot•n• r t artt•a• • rem• t ETST'm' r MIS' woes SOr Y.VtR�C �VMAr 300.00' �GnD, t. SMC r) ti o 0 A o o � I z � � A A O 0 2 �{ '29" A' 9 39' — — 2QZ I BAR TON 0 RILEY AGa LJl?AAalts LOS`OACM W COI f •A• V. F A• XL r1 P 3IM9221 AL, rs. n 310-392 anon AM *= I al* A acows o bnMAa /•a 5/0' 1.A • 6♦M•a 1M s/V LA Ili OAVID W. CANN AS WVAd0 PAOf6 MMAL LANO WAYMA w Jara oI aa9t AMC D M PAW O/ 1A9tA_ tnaitr_._ J6. SWrN 0 • 0.113 Acre, More or Less Portion of Water Street .r•" STATE OF TEXAS § COUNTY OF CALHOUN § Part of Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. DESCRIPTION of a 0,113 acre portion of Water Street lying South of Block No. 211 of The Original Townsite of Port O'Connor, as per plat of said Townsite recorded in Volume 2, Page 001 of the Calhoun County Deed Records. This 0.113 acre portion of Water Street is more filly described as follows: BE, at a hexagon shaped concrete monument with iron rod found marking the Southwest corner of aforesaid Block No. 211 of Port O'Connor Townsite; Tl1ENCE, N 620 48' 00" E, with the South line of Block No. 211 and North line of Water Street at 150.8 feet passing a 5/8 inch iron rod found on line and a TOTAL DISTANCE of 173.00 feet to a 5/8 inch iron rod set at the intersection of said North line of Water Street with Mean Sea Level Elevation +l .9 and proposed bulkhead line; THENCE, with Mean Seal Level Elevation +1.9 and proposed bulkhead line as follows: S 04' 37' 38" W a distance of 0.64 feet S 02' 00' 29" W a distance of 33.74 feet to a 5/8 inch iron rod set at the intersection with the center line of Water Street; THENCE, S 62° 48' 00" W, with the centerline of Water Street a distance of 156.13 feet to a 5/8 inch iron rod set for corner; THENCE, N 27° 12' 00" W, a distance of 30.00 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds a 0.113 acre portion of Water Street in the Port O'Connor Townsite, Santiago Gonzales Survey, A-19, Calhoun County, Texas. DftI w: GANN DA�VID W. GA gO�3816.aPv: REGISTERED ►:1i'.74 Sc14•_n� NO.3816 LANDSURVEYOR NOTE: 1. Bearings are based on the Recorded Deed of Tract 1, Volume 75, Pages 519-522 of the Calhoun County Official Records. 3ob#2311.001 2. Corners are marked as shown on the accompanying Survey Plat. EXHIBIT A 169 0 0 0 �O ✓� SLOCK 212 PORT O'CONNOR TOWNSTE wA TER _ STREET LWAN N. 3AW ,, „ .. WWAY C 3AWY Na )` L i .d AMa 0AN0 Y. AyIN$aV 1194 ACRE$ cmar'A- MA PG SS•-639 GRAPHIC SCALE w D » w Im O� C o t\ h a COMMERCE —STREET COW a'Eu$aNO ASPNAtr N SZ48'00" E �300.00' SLOCK 217 el.• u 8r Aw 2 JOHN K. A41LNE 60• VOL. 2, PG. 007 R.O.W. N P,0.a. A f 1) rn N9i9gev SK CanK. U. •/LN. N 62'48'00" E r73.00' 4 m 0 - - m -1 0 c 0 IT3 AC. $' M P,Yp9KKj )Y AflN—CTaneg9 Emw g S 6248'00" W — —nrr,— _ _ 156.13'— — ., A 0,102 AC. •r _ _ rsea• I' I 0 0 0,429 ACRE N SPIKE y R.OW D � S 04'37'38" W 0.64' S OZ00.29" W — 33.74' — �-- s DD•zr•zs' A8.59' s Da•3s•sE" E ARE S DD'2B'ST" W 59.6r' BARTON 0 RtLEY AA Q00 1XAcrl MAcrI AAi� ll,r AMS LOr AM$ S' E#IIB,r 'A- E~T •A' Wl. TS Pp, 99-322 wt r1 P4 519-322 OiT10At REml >710A1 Rf=?$ ANN, A RLCISTSACO AWFESSIONAL LAND SURVEYOR DO HEREBY CS IT SHOWN HEREON REPRESENTS THE RESULTS Of AN ON rNE GROu11e Spg My DIRECTION AND SUPERVISION IN AUCusr 1997. AHn Tull .r, ., 1%] I REVISIONS: DAVID W. CANN i w FEET) P9.9i REGISTERED PAWSSIOKAL LAND SURVEYOR 1 inth a SO fi Ara 381E 1OTa ,E=,gr s ;�J "fO,r'm"w a :o<, n S 1r3r2r" N 2,.58' E s 20,33,50- IY 19.13• • D-LR ADADRASORJw.nSAm. emm PAAr w rir" Vr r.. SDOrX w TXJ sn,rn LXJ Dl reef A,. MAW D'NYAOA WAlffl SAAW(rrr,Ax By: SALARY SURVEY & JOB DESCRIPTION STUDY FOR COUNTY EMPLOYEES Commissioner Floyd discussed the proposal from Ray Assoc. which includes a job description study, classifications of jobs and salary study and stated the costs would total $47,470.00 plus expenses. Can be done in 120 days. It was pointed out they cannot make elected officials follow the guidelines. Commissioner Floyd asked to be appointed to begin negotiations, but it anyone has a problem with the amount or if the court is not committed then he doesn't want to waste his time. The County Auditor stated the county would have to go out for proposals since it is over $15,000.00. It was suggested the Court meet with elected officials and department heads to see if they would agree to comply with the results of the study, and if not there is no reason to spend the money for the survey. A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to see if there is a consensus among the Court to support a study of this kind at this costs providing the department heads are willing. The Motion was withdrawn by Commissioner Floyd and the second withdrawn by Judge Hartzog, and will be reset on October 13th. SMITH ROAD - RIGHT OF WAY ACQUISITION AND ROUTING Discussion began on ROW acquisition and routing of Smith Road. Several people in attendance expressed their concern about the extension of Smith road stating they don't want a back road. They stated if the road is opened it will create more crime in the area, more traffic and if a golf course should be put in then it will put the other one out of business. Someone mentioned the property behind the Highway Dept. has been for sale long time, why not develop that area. Something would have • to be done about the entrance onto Smith Road. Commissioner Floyd mentioned we need to begin to work with the developers and see what can be done to build in an area other than by Smith road, since there is other property available. No action was taken on this matter. BIDS AND PROPOSALS - TWO CHASSIS FOR AMBULANCE A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to authorize the Hospital to purchase two ambulance modules and chassis; one paid by the hospital and one paid by the County provided there is $90,000.00 to spare in Indigent Healthcare at the end of 1997, and authorize the County Auditor to advertise for bids for the two ambulance modules and chassis and declare them as single source with bids to be opened Oct. 13, 1997. Judge Hartzog, Commissioners Jurek, Belk, and Finster voted in favor. Commissioner Floyd voted against. SHERIFF - MONTHLY REPORT The Sheriff presented his monthly report for the month of August and after reading and verifying same, Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. • LIBRARIAN - MATERNITY LEAVE Noemi Cruz, Librarian, appeared before the Court to discuss her maternity leave and her ability to hire someone to act as an assistant in her absence. It was decided she could do this and no action was necessary. 171. SMITH ROAD PROJECT Commissioner Jurek asked if he is to continue to work on Smith Road. Commissioner Belk stated he plans to get with G & W and look over what they have. Judge Hartzog stated he thought we should continue on to gain knowledge as fund are already allocated to study the project. Commissioner Floyd stated he doesn't want to spend any funds. He stated he doesn't think the extension of Smith Road is the key to the development of the area. A Motion was made by Judge Hartzog to authorize Commissioner of Pct. # 2 to begin looking at Right of Way Acquisition and routing of Smith Road and to authorize initial planning phases. The Motion died for a lack of a second. ACCOUNTS ALLOWED - COUNTY Claims totaling $170,748.91 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioner Jurek, Belk, Floyd and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $3,780.55 for the Hospital Indigent Health care Fund were presented by the County Treasurer and after reading and verifying same, as Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said claims be approved for payment. Commissioner Jurek, Floyd, Belk, Finster and Judge Hartzog voted in favor. The Court being in open session, the County Judge as presiding officer publicly announced that the Commissioners' Court would go into a closed meeting as authorized by Section 551 of the Vernon 's Texas Codes Annotated, Government Code. The specific section of the of the Government Code permitting discussion/ deliberation in Closed Meeting is Section 551.074 which authorizes closed meetings for the discussion of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints of charges against such officer or employee. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 2:30 P.M. The Court reopened the meeting to the public at 2:45 P.M. No final action, decision or vote.. with regard to any matter considered in the closed meeting was taken. 0 172 BUDGET AMENDMENTS - CONSTABLES GENERAL - R & B PCT. 1 - EMERGENCY MANAGEMENT - J.P. PCT. 3 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q - ! I _C) -7 I request an amendment to the budget for the year following line items in my department: GLAcczo,,unt © 1 J r"f'SJU_&Y5o Account Name Net change in total budget for this department is: Other remarks/justification: . Amendment Amount 1©O IGO Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 173 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 9 0j & `Pei (Department making this request) Date: 2 - /D - 97 I request an amendment to the budget for the year following line items in my department: Amendment GL Account /{ Account Name Amount Reason --------------------------------------- — --- ------------------- 0,0 c u uu V I Net change in total budget Ear this department is: $ p r ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: — Date of Commissioners' Court approval: Das.e posted to General Ledger account(s): 117 A BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: L'_nf 41Ci441Men (Departm t makin this request) Date: G-- ( I —q l (•cc'' I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- l9 �il, i, ; ) I � Net change in total budget for this department is: $ l3 ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 175 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ( P- 1 ( epartment Making this request) Date: G-, 97 I request an amendment to the 1_- budget for the (year) following line items in my department: GL_Account #_ (OJ -Qa--J (31 Account, Name_ Net change in total budget for this department is: other remarks/justification: Amendment Amount ------------- Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): CORPORATE CREDIT CARDS Ben Comiskey informed the Court he had talked to I.B.C. about Calhoun County credit cards with Tax Exempt on them and they said they didn't have enough lines to add tax exempt but they could issue the cards. They would send the bill to the Auditor's office and he would then send them to the proper Commissioner, Judge, etc. Need a policy as to who gets the credit cards. Ben also suggested setting up a purchasing agent along with a payroll dept. put on the agenda for the next meeting. C] • 0 THE COURT ADJOURNED. JL76 SPECIAL SEPTEMBER TERM HELD SEPTEMBER 30, 1997 i THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 30th day of August A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Finster that the minutes of the July 14th, 16th, 23rd, 31st, August 11th, 15th and 26th, be approved. Commissioners Jurek, Finster, Belk and Judge Hartzog all voted in favor. (ABSENT) Howard G. Hartzog, H. F oy County Judge Commissioner, Pct. 3 ero�+ Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk UPGRADE TELEPHONE SYSTEM AT COURTHOUSE AND ANNEX A Motion was made by Judge Hartzog and seconded by Commissioner Finster to upgrade the telephone system at the Courthouse and the Annex to include Voice Mail and the North American Calling plan for a total of $21,300.00. Judge Hartzog, Commissioners Finster, Belk, and Jurek all voted in favor. INSURANCE SETTLEMENT -SHERIFF'S DEPT. VEHICLE A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the Insurance settlement (as recommended by Sheriff Browning) for the wrecked Sheriff's Dept. vehicle in the amount of $14,704.00. Commissioner Jurek, Finster, Belk and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - NUCLEAR MEDICINE SYSTEM HOSPITAL A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to authorize the County Auditor to advertise for Lease for Nuclear Medicine System, to be opened Occtober 17, 1997. Judge Hartzog, Commissioners Jurek, Belk and Finster all voted in favor. 177 TITLE V CONTRACT WITH TEXAS DEFT. OF HEALTH A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the following Title V Contract with the Texas Department of Health. Commissioners Belk, Finster, Jurek and Judge Hartzog all voted in favor. CONTRACT FOR PUBLIC HEALTH SERVICES TDH DOCUMENT NO. 746WI9239 98 7 Contract Issued by: TEXAS DEPARTMENT OF HEALTH GC (RECEIVING AGENCY) 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 Legal Authority to Contract: Chapters 12 and 121, Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT MAILING ADDRESS: 117 WEST ASH PORT LAVACA TX 77979-OODO (City, State, Zip) STREET ADDRESS: 117 WEST ASH PORT LAVACA TX 77979.0000 (City, State, Zip) NAME OF AUTHORIZED CONTRACTING ENTITY: CALHOUN COUNTY (ifdiHerem firm PERFORMING AGENCY) PAYEE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY: must be on file with the Texas S Comptroller's Office.): NAME: CALHOUN COUNTY TREASURER ADDRESS: COURTHOUSE ANNEX-201 W. AUSTIN PORT LAVACA TX 77979-M (City, State, Zip) State of Texas Vendor Identification No. (14 digits) PAYEE AGENCY Fiscal 1 0460019239004 Year Ending Month: December PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the categories that apply to your business. _ Small Business - A corporation. sole proprietorship, or other legal entity formed for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has less than $1,000,000 in annual gross receipts. _ Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making a profit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identifiration as members of certain groups: Black American, Hispanic American, Asian Pacific American, Native American, and Women. The HUB must be certified by General Services Commission or another entity. For Profit Organization SUMMARY OF CONTRACT DOCUMENTATION: COVER PAGE I - Receiving and Performing Agency Dam GENERAL PROVISIONS COVER PAGE 2 - Details of Auachment(s) ATTACHMENT(S) COVER PAGE 3 - Authorized Signatures EXHIBITS. IF APPLICABLE Cover Page 1 is • DETAILS OF ATTACHMENTS Attf Amd No. TDH Program/ ID Term Financial Assistance Direct Assistance Total Amount (TDH Share) Begin End Source of Funds* Amount of BCNS/FEE 09/01/97 08/31/98 1 State 40,000.00 0.00 40,000.00 TDH Document No.7460019239 98 Totals $40,000.00 $0.00 $40,000.00 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 179 EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CALHOUN COUNTY Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME: CALHOUN M (Sofature of person audroprcu to sign contracts) Howard G. Hartzog Gounty Judge,Calhoun County (Name and Title) Date: RECOMMENDED: By: �CG7ul (PERFORMMdAGINCY Director, if differem from person authorized to sign contract) RECEIVING AGENCY NAME: TEXAS DEPARTMENT OF HEALTH By. /, 6-/ nature of person authorized to sign contracts) • Linda Farrow, Chief Bureau of Financial Services (Name and Title) Date: Z Z • APPROVED AS T9 FORM: By: Cover Page 3 Office of General Counsel oylxj�� 11 r . p. • lim JUSTICE OF THE PEACE PCT. # 5 XEROX COPIER AGREEMENT A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to renew the following contract of J.P. Pct. # 5 with Xerox. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. isXerox Administration Attention: Government Renewals PO BOX 660501 Dallas, TX 75266-0501 Phone:800-822-2502 Fax: 972-420.5141 COUNTY OF CALHOUN PORT OCONNOR JUSTICE OF THE PEACE PCT 5 HWY 185 , PORT O'CONNOR TX 77982 Dear Xerox Customer. July 23, 1997 Our records indicate that your Purchase Order is due for renewal. Worksheet(s) are attached to assist you with the Purchase Order completion. Renewals must be made within 60 days of the contract expiration to avoid forced cancellation of your maintenance or rental agreement. After expiration. Xerox may require a signed Service Call Authorization whenever service is performed until acceptance of a valid Purchase Order. • When issuing your renewal purchase order, please include your 1-Machine Serial Number(s) 2-Contract period 3-Pricing If a renewal purchase order will NOT be issued for the Xerox contract, it is essential that you call the Xerox Customer Care Center at 1-800-822-2502 or Fax us at the above Fax number. Please list all serial numbers when Faxing. When you call or Fax, please inform us as to whether. 1. A purchase order for renewal is not required. I agree to abide by the terms and conditions as set forth in the current price list. Please consider this as authorization for renewal. 2. Cancellation of the Xerox maintenance or Rental agreement, if applicable. should be processed exclusive of leased equipment If you prefer to notify us in writing, please insure that the appropriate work shed is included with your correspondence. Please send your renewal to the above address or fax number. If you have any questions regarding this renewal. please call our Customer Care Center at 1-800-822-2502. If you are not the correct individual, please forward this letter and attachments to the appropriate individual or location. We value our partnership with you. and on behalf of the Document Company, thank you for your business, We look forward to continuing to provide all your document solutions. • Sincerely. THE DOCUMENT COMPANY. XEROX Any discrepancies between estimated prices and actual contract prices are governed by actual contract prices. (Xerox reference: OMW056236) 181 install Address Bill To Address Contracting Oface COUNTY OF CALHOUN COUNTY OF CALHOUN PORT OCONNOR JUSTICE PORT HOC NNOE JUSTICE OF THE PEACE PCT 5 OF PO TOE 656 Hwy 185 PORT O-CONNOR TX 77982 PORT O,CONNOR TX 77982 Market Code 5021ZT Model Bill Code2w22 ppg08050od 09/01/97 to 08/31/98 Price Plan Two YEAR RENTAL Unit Unit tQ Issue Price Amomt Serial Number Descri don 12 140 $110.0000 $1,320.00 ONwO56236 COPIER Accessories Extended Service: Estimated Meter Usage Estimated Average monthly use 63 Monthly Allowance 2000 Estimated Billable Monthly Usage 0 Co2v Ranee Price Per Co nv Co ies Estimated Costs • 0 $0.0000 1 to 10000 .0030000 0 $0.0000 50001 to 9999999 .0110000 00000000 0 $ 0.0000 0 to 0 00000000 0 $0.0000 0 to 0 00000000 0 $0.0000 0 to 0 0 00000000 0 $0.0000 0 to 00000000 0.0000 0 to 0 0 00000000 O $0.0000 0 to Total Estimated Meter Costs Per Month $0.0000 Total Estimated Meter Costs Per Year $ 0.00 Total Estimate = $1,320.00 Any dk$MVendea between eWmesd and Wwal Prigs ere governed by the actual c ama prices. _ to tdonimr Oster usage m insure that Plesu provide ade9�loM1°g for aaticiPm� jd ng Provided ne<b a cceeded is not talt+is� DRAINAGE DISTRICT # 6 -.APPOINTMENT OF MEMBER A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to appoint David Pfeil to fill.the unexpired term of Darrell Kemper, to serve until August, 1999. Judge Hartzog, Commissioner Jurek, Finster and Belk all voted in favor. ELECTION OF DIRECTORS - CALHOUN COUNTY APPRAISAL DISTRICT BOARD OF DIRECORS & ADOPT RESOLUTION NOMINATING CANDIDATES A Motion was made by Commissioner Finster and seconded by Commissioner Belk to Pass the Nominating Resolution to . fill positions on the Calhoun County Appraisal District Board of Directors the two year term ending Dec. 31, 1999. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. NOMINATING RESOLUTION FOR ELECTION OF DIRECTORS CALHOUN COUNTY APPRAISAL DISTRICT WHEREAS, Shec Calhoun County is entitled to nominate candidates to fill positions on the Calhoun County Appraisal District Board of Directors, as authorized by Texas Property Tax Code, § 6.03(g); and WHEREAS, thw Calhoun County desires to exercise its right to nominate candidates to fill those positions. THEREFORE, BE IT RESOLVED, That tbxccalhoun County does hereby nominate the following persons to serve on the Calhoun County Appraisal District Board of Directors for the two year term ending December 31, 1999: Nominees: Richard Barton A.F. Daniel Leonard Dreymala Emerson F. Lane George W. Miller, Jr. ,PASSED AND APPROVED this the 30thday of AM, `p :o -� P IDING OFFI R "ATTEST: i, v'ZEQRU—AR-Y'� 4 &'c Z- c:\wp50\doc\n Min21r-m 1997. 183 CONTRACT WITH BRAZORIA COUNTY JUVENILE PROBATION DEPT. FOR DETENTION SERVICES A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to Contract with Brazoria County Juvenile Probation Dept. for detention services. Commissioner Jurek, Belk, Finster and Judge Hartzog all voted in favor. CONTRACT FOR DETENTION SERVICES 9 This Agreement if made by and between Brazoria County, Texas and Calhoun County, Texas in consideration of the mutual promises and covenants herein contained and the services agreed to be furnished and the sums of money agreed to be paid, it is agreed as follows: 1. Provisions of Service The Brazoria County Juvenile Probation Department will provide the following services: (A) Detention bed space in the Brazoria County Juvenile Detention Center in accordance with provisions as set out in Title III Section 51.12(e), 53.02(c), and 54.1 of Texas Family Code. Calhoun County Juvenile Probation Department agrees to act in compliance with these provisions and with all other statutory requirements concerning the referral and detention of juveniles. Calhoun County Juvenile Probation Department agrees to provide the Brazoria County Juvenile Detention Center with a certified copy of the Order of Detention and/or Order of Waiver of Subsequent Detention Hearings. (B) The Brazoria County Juvenile Probation Department will provide housing, food and supervision for those Calhoun County juveniles ordered detained by any Calhoun County Court exercising its juvenile jurisdiction. (C) Arrangement for detention of any Calhoun County juvenile in the Brazoria County Juvenile Detention Center shall be made with the Brazoria County Chief Juvenile Probation officer or appropriate probation officer on call and prior to transfer of said juvenile. (D) Availability of bed space for Calhoun County juveniles will be determined by the Brazoria County Probation Department with the first priority for bed space given to Brazoria County juveniles. The parties agree that in the event that a Calhoun County juvenile is occupying a bed needed for a Brazoria County juvenile, the Brazoria County Juvenile Probation Department will give Calhoun County Juvenile Probation Department as much advance notice as is possible under the circumstances to remove the Calhoun County juvenile to another detention center, and the Calhoun County Juvenile Probation Department • agrees upon receipt of such notice as soon as is reasonably possible to remove said juvenile from the Brazoria County Juvenile Detention Center. (E) The Brazoria County Juvenile Probation Department accepts no responsibility for casework, investigation or 184 transportation (except in medical emergencies) involving Calhoun County juveniles. • (F) The Brazoria County Juvenile Probation Department will assume 'no financial responsibility for medical, psychological, or psychiatric treatment for a Calhoun County juvenile. In the event of the serious illness of, or injury to, any detained Calhoun County juvenile requiring emergency medical treatment the Brazoria County Juvenile Probation staff will make a decision as to the appropriate measure to obtain treatment as needed. Such illness or injury will be immediately reported to the Calhoun County Juvenile Probation Department. Brazoria County Juvenile Probation Department will make arrangements with Calhoun County Juvenile Probation. Department to transfer at Calhoun County Juvenile Probation Department's expense the juvenile to a medical facility of Calhoun County Juvenile Probation Department's choice as soon as the juvenile's medical condition is stabilized. Calhoun County Juvenile Probation Department agrees to reimburse Brazoria County Juvenile Probation Department for any reasonable and necessary medical expenses incurred for the emergency medical treatment of a Calhoun County juvenile. • (G) The visiting hours of the Brazoria County Juvenile Detention Center are from 6:00 p.m. to 7:00 p.m. on Wednesdays and 9:00 a.m, to 12:00 noon on Saturdays. Each child is entitled to two visitors. The Calhoun County juvenile shall be visited a minimum of once per week by the supervising County Probation Officer. Parents and guardians are permitted to visit at the stated hours. The child's attorney or minister may visit at any time. Proper identification should be provided. (H) Reimbursement for any damage or loss to property at the Brazoria County Juvenile Detention Center due to the actions of a Calhoun County juvenile being detained will be the responsibility of the Calhoun County Juvenile Probation Department and shall immediately be paid by the Calhoun County Juvenile Probation Department. In the event such damages or loss is due to the joint actions of a Calhoun County and another County's juvenile, such damages will be assessed on a pro-rata basis. (I) Calhoun County Juvenile Probation Department will agree to have a detention hearing on each child they place in detention on the first working day after the child 2 2. 3. 4. enters detention. If no detention hearing takes place on the first working day after the child enters detention, Calhoun County Juvenile Probation Department will insure that the child is removed from Brazoria County Juvenile Probation Department by 3:00 p.m. of the same day. Calhoun County Juvenile Probation Department agrees that any child who has been committed by the County Juvenile Court to the Texas Youth Commission will be removed from the Brazoria County Detention Center within twenty-four (24) hours including holidays and weekends. Fees and Payments The fee agreed upon by both parties for the services described above is $91.00 per day or any part thereof. The Brazoria County Juvenile Probation Department will bill Calhoun County at the first of each month for services rendered during the previous month and Calhoun County Juvenile Probation Department agrees to pay the Brazoria County Juvenile Probation Department within thirty (30) days thereof. Send payment to: Brazoria County Juvenile Probation Department 1804 County Road 171 Angleton, Texas 77515 Law and Venue In any legal action arising under this contract, the laws of the State of Texas shall apply; jurisdiction and venue shall be in Brazoria County. In any other legal action in a specific juvenile court case involving a County juvenile, venue shall be in Calhoun County. Right to Refuse Service Brazoria County Juvenile Probation Department reserves the right to refuse services to any Calhoun County juvenile who it deems mentally ill and/or physically uncontrollable. Calhoun County Juvenile Probation Department agrees to immediately remove from Brazoria County Juvenile Detention Center any Calhoun County juvenile who has been previously admitted but then so deemed to be mentally ill or physically uncontrollable. • L • e 4Ne • • • 5. Indemnity In connection with any services done or offered by Brazoria County Juvenile Probation Department under and by virtue of the above foregoing, the Calhoun County Juvenile Probation Department of Calhoun County, Texas, acting herein by and through the duly authorized chairman of the Calhoun County Juvenile Board, hereby agrees and stipulates that it will hold Brazoria County, Texas, each of the Commissioners of Brazoria County, Texas, and the Brazoria County Juvenile Board, its members, agents, and employees whatsoever and Brazoria County Juvenile Probation Department, its members, agents and employees whatsoever, free and harmless from any and all claims, assertions and judgments, whatsoever arising in connection with such services so offered or carried out here under. 6. This agreement may be ratified or changed at any time when agreed upon by the Calhoun County Juvenile Board, the Calhoun County Commissioners' Court, the Brazoria County Juvenile Board, and the Chief Probation Officer of said counties. 7. The Brazoria County Juvenile Board may terminate this agreement upon ten (10) days written notice to the Calhoun County Juvenile Board. 8, Contract Period Contract period will begin January 1, 1997 and will terminate on the 31st day of December, 1997. 187 Judge, Chairman of Brazoria Date • County Juvenile Board Judge, Chairman of Cal oun County Juvenile Board Chief Juvenile Probation Officer of Brazoria County, Texas Chief Juvenile Probation Officer of Calhoun County, Texas By: ATTEST Calhoun County C erk 61 Date Date Date GENERAL DISCUSSION - TEXAS WORKFORCE COMMISSION Ms. Rita Resendez with Texas Workforce Commission appeared before the Court to inform them they are in need of office space if we should know of anything. No action was taken. • • `W • CONTRACTS WITH COMMUNITY CORRECTIONS SERVICES A Motion was made Commissioner Finster and seconded by Commissioner Jurek to enter into the following contracts for (1) La Salle County Female Juvenile Boot Camp (2) Residential services (3) Detention Services Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. CONTRACT FOR RESIDENTIAL SERVICES FOR THE LA SALLE COUNTY FEMALE JUVENILE 1300TCAMP This agreement is made on this the 30th day of September , 1997, by and between COMMUNITY CORRECTIONS, INC., hereinafter referred to as ("="), and CALHOUN COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"), WHEREAS, CCI operates RESIDENTIAL PLACEMENT CENTERS in Texas and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the RESIDENTIAL PLACEMENT CENTERS have been duly inspected and certified as being suitable for the detention of juveniles by their respective County Juvenile Boards; WHEREAS, the respective County Juvenile Boards have approved the programs, policies and procedures under which CCI manages the facilities; NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide housing in any RESIDENTIAL PLACEMENT CENTER operated by CCI for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, and are court ordered as a condition of probation to be.placed in the Post -Adjudication Placement Alternative. CCI will provide quality services including clearly defined goals, outputs, and measurable outcomes as shown on the attached Exhibit"A". ARTICLE II 2.01 TERM: The term of this Contract is for a period commencing on the 1st day of October, 1997, and may be terminated by either party with (24) hours notice. But in no event is this contract for a period exceeding beyond the 30th day of September, 1998. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: CCI agrees to provide those juveniles housed in any RESIDENTIAL • PLACEMENT CENTER operated by CCI, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such space and service shall be provided by CCI at the request of CONTRACTOR. Such space, however, will be provided by CCI to CONTRACTOR on a space available basis. CONTRACTOR specifically agrees that any juvenile placed with CCI may be housed at M any RESIDENTIAL PLACEMENT CENTER operated by CCI that has been certified by their respective County Juvenile Board, and further agrees that any juvenile may be transferred to another RESIDENTIAL PLACEMENT CENTER operated by CCI. CCI will give CONTRACTOR forty-eight (48) hours notice before transferring a juvenile. In • an emergency situation, CCI will notify CONTRACTOR within twelve (12) hours of the juvenile's transfer to another RESIDENTIAL PLACEMENT CENTER. CCI agrees to adhere to all applicable state and federal laws and regulations in providing the above described services. 3.02 MEDICAL: CONTRACTOR agrees to be responsible for payment for medical care to the juveniles from the CONTRACTOR and to pay for emergency examinations, treatments, and hospitalization in the event the parent of the child and/or the child's medical insurance does not cover the cost. CCI shall notify CONTRACTOR of any medical emergency or condition requiring medial care within one (1) regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY NINE AND .00/100 ($89.00) DOLLARS per day per mild for each day the CONTRACTOR has juveniles in any of the RESIDENTIAL PLACEMENT CENTERS operated by CCI. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of release, regardless of hour. 4.02 BILLING: CCI agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by CCI for juveniles of CONTRACTOR through the date of the bill. Billing document shall be forwarded to: Calhoun County Juvenile Probation 201 W Austin Port Lavaca, Tx, 77979 4.03 PAYMENT: Payment shall be made monthly within thirty(30) days after receipt by CONTRACTOR of CCI's monthly invoicing. Payment shall be made to: Community Corrections, Inc. P.O. Box 841 Hondo, Texas 78861 is 1,90 4.04 ACCOUNTING AND INSPECTION: CCI will account separately for any and all state funds paid to CCI by CONTRACTOR. CCI will provide access to CONTRACTOR to records necessary to monitor CCI's performance under this contract. CCI will retain all applicable records for a minimum of three (3) years or until any pending audits have been completed or questions answered regarding the financial records have been resolved. ARTICLE V 5.01 CONDITIONS FOR PLACEMENT: When a juvenile is transported to any RESIDENTIAL PLACEMENT CENTER operated by CCI, the officer effectuating the transfer should have the following with him: (1) Two copies of the signed Dispositional Order with the conditions ordering the child into placement; and (2) Parent's notification of child's whereabouts. 5.02 ORDER EXTENDING TIME: Juveniles placed in Post -Adjudication care in the facilities shall be removed therefrom by CONTRACTOR, its agents, servants or employees at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR. 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post -Adjudication care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above Section 5.02 by 12:00 noon of the last day of placement; CCI will immediately deliver the juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged $.28 per mile for each mile traveled. 5,04 ORDERS OF RELEASE: Juveniles placed in any RESIDENTIAL PLACEMENT CENTER operated by CCI shall not be removed prior to the conclusion of the Court Order except to the Probation Officer or as allowed in Section 5.05 below, without delivery of an Order for Release signed by the Judge .of the Juvenile Court of CONTRACTOR. 5,05 EXAMINATIONS: If a juvenile is placed in a RESIDENTIAL PLACEMENT CENTER operated by CCI, and if found, in the sole judgment of CCI, to be mentally or physically unfit, dangerous and/or unmanageable or such juveniles mental or physical condition would or might endanger that juvenile or other occupants of the RESIDENTIAL PLACEMENT CENTER, then CCI will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event longer • than twelve (12) hours. In the event said juvenile is not removed, CCI is hereby 3 191 authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by CONTRACTOR to receive juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.03 above. 5.06 ACCEPTANCE: CCI agrees that any RESIDENTIAL PLACEMENT CENTER operated by CCI will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants or employees in any way to manage, control, direct or instruct CCI, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of any RESIDENTIAL PLACEMENT CENTER operated by CCI. ARTICLE VII 7.01 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of CC! and/or its representatives or agents agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless CCI for any damages and/or claims, including, but not limited to attorney's fees incurred in the event that any breach • of confidentiality occurs as a result of CCI providing the information or records to CONTRACTOR. ARTICLE Vill 8.01 ENTIRE AGREEMENT: This agreement -supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement which is not contained herein shall be valid or binding. ARTICLE IX 9.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE X 10.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XI 11.01 ATTORNEYS FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to 40 a 192 • i • reasonable attorney's fees in addition to any other relief to which he may be entitled. ARTICLE XII 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or Provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and all venue shall be in MEDINA County, Texas. ARTICLE XIII 13.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. EXECUTED IN DUPLICATE COPIES, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. COMMUNITY RRECTIONS, INC. BY: JEFFER B.PARSONS,CEO ATTEST.— , -9 ATTEST: n&t 193 C a� CONTRACT FOR RESIDENTIAL SERVICES This agreement is made on this thei0th day of September , 1997, by • and between COMMUNITY CORRECTIONS, INC., hereinafter referred to as ("CCI"), and CALHOUN COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, CCI operates RESIDENTIAL PLACEMENT CENTERS in Texas and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the RESIDENTIAL PLACEMENT CENTERS have been duly inspected and certified as being suitable for the detention of juveniles by their respective County Juvenile Boards; WHEREAS, the respective County Juvenile Boards have approved the programs, policies and procedures under which CCI manages the facilities; NOW, THEREFORE, the parties agree as follows: ARTICLE l 1.01 PURPOSE: The purpose of the Contract is to provide housing in any RESIDENTIAL PLACEMENT CENTER operated by CCI for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, • and are court ordered as a condition of probation to be placed in the Post -Adjudication Placement Alternative. CCI will provide quality services including clearly defined goals, outputs, and measurable outcomes as shown on the attached Exhibit"A". ARTICLE 11 2.01 TERM: The term of this Contract is for a period commencing on the 1st day of October, 1997, and may be terminated by either party with (24) hours notice. But in no event is this contract for a period exceeding beyond the 30th day of September, 1998. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: CCI agrees to provide those juveniles housed in any RESIDENTIAL PLACEMENT CENTER operated by CCI, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such space and service shall be provided by CCI at the request of CONTRACTOR. Such space, however, will be provided by CCI to CONTRACTOR on a space available basis. CONTRACTOR specifically agrees that any juvenile placed with CCI may be housed at any RESIDENTIAL PLACEMENT CENTER operated by CCI that has been certified by t • 19 4 • their respective County Juvenile Board, and further agrees that any juvenile may be transferred to another RESIDENTIAL PLACEMENT CENTER operated by CCI. CCI will give CONTRACTOR forty-eight (48) hours notice before transferring a juvenile. In an emergency situation, CCI will notify CONTRACTOR within twelve (12) hours of the juvenile's transfer to another RESIDENTIAL PLACEMENT CENTER. CCI agrees to adhere to all applicable state and federal laws and regulations in providirg the above described services. 3.02 MEDICAL: CONTRACTOR agrees to be responsible for payment for medical care to the juveniles from the CONTRACTOR and to pay for emergency examinations, treatments, and hospitalization in the event the parent of .the child and/or the child's medical insurance does not cover the cost. CCI shall notify CONTRACTOR of any medical emergency or condition requiring medial care within one (1) regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY AND .00/100 ($80.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in any of the RESIDENTIAL PLACEMENT CENTERS • operated by CCI. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of releas-1, regardless of hour. 4.02 BILLING: CCI agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by CCI forjuveniles of CONTRACTOR through the date of the bill. Billing document shall be forwarded to: Calhoun County Juvenile Probation 201 W Austin Port Lavaca, Tx, 77979 4.03 PAYMENT: Payment shall be made monthly within thirty(30) days after receipt by CONTRACTOR of CCI's monthly invoicing. Payment shall be made to: Community Corrections, Inc. P.O. Box 841 • Hondo, Texas 78861 4.04 ACCOUNTING AND INSPECTION: CCI will account separately for any and all 2 195 state funds paid to CCI by CONTRACTOR. CCI will provide access to CONTRACTOR • to records necessary to monitor CCI's performance under this contract. CCI will retain all applicable records for a minimum of three (3) years or until any pending audits have been completed or questions answered regarding the financial records have been resolved. ARTICLE V 5.01 CONDITIONS FOR PLACEMENT: When a juvenile is transported to any RESIDENTIAL PLACEMENT CENTER operated by CCI, the officer effectuating the transfer should have the following with him: (1) Two copies of the signed Dispositional Order with the conditions ordering the child into placement; and (2) Parent's notification of child's whereabouts. 5.02 ORDER EXTENDING TIME: Juveniles placed in Post -Adjudication care in the facilities shall be removed therefrom by CONTRACTOR, its agents, servants or employees at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR. • 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post -Adjudication care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above Section 5.02 by 12:00 noon of the last day of placement; CCI will immediately deliver the juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged $.28 per mile for each mile traveled. 5.04 ORDERS OF RELEASE: Juveniles placed in any RESIDENTIAL PLACEMENT CENTER operated by CCI shall not be removed prior to the conclusion of the Court Order except to the Probation Officer or as allowed in Section 5.05 below, without delivery of an Order for Release signed by the Judge of the Juvenile Court of CONTRACTOR. 5.05 EXAMINATIONS: If a juvenile is placed in a RESIDENTIAL PLACEMENT CENTER operated by CCI, and if found, in the sole judgment of CCI, to be mentally or physically unfit, dangerous and/or unmanageable or such juveniles mental or physical condition would or might endanger that juvenile or other occupants of the RESIDENTIAL PLACEMENT CENTER, then CCI will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event longer • than twelve (12) hours. In the event said juvenile is not removed, CCI is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person 3 196 authorized by CONTRACTOR to receive juveniles. CONTRACTOR shall be charged • for same in accordance with Section 5.03 above. 5.06 ACCEPTANCE: CCI agrees that any RESIDENTIAL PLACEMENT CENTER operated by CCI will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants or employees in any way to manage, control, direct or instruct CCI, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of any RESIDENTIAL PLACEMENT CENTER operated by CCI. ARTICLE VII 7.01 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of CCI and/or its representatives or agents agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless CCI for any damages and/or claims, including, but not limited to attorney's fees incurred in the event that any breach • of confidentiality occurs as a result of CCI providing the information or records to CONTRACTOR. ARTICLE Vlil 8.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement which is not contained herein shall be valid or binding. ARTICLE IX 9.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE X 10.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XI 11,01 ATTORNEY'S FEES: if any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. • 197 ARTICLE XII is 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and all venue shall be in MEDINA County, Texas. ARTICLE XIII 13.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. EXECUTED IN DUPLICATE COPIES, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. COMMUNITY RRECTIONS, INC. BY: +dG) a BY: JEFFERY B. PARSONS, CEO ATTEST: ATTEST: "4a is MR: • STATEMENT REGARDING CHILD SUPPORT ARREARAGE "Under Section 231.006, Family code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate." All persons with at least a 25% ownership interest: Jeffery B. Parsons - Social Security Number 467-11-0214 Donald E. Campsey - Social Security Number 453-84-3210 Scruggs A. Love, Jr. - Social Security Number 467-46-5850 Dr. Bernard Licarione, PhD - Social Security Number 450-90-6311 COMMUNITY CORRECTIONS, INC. BYQ-�,-Cmsr- Jeffery 8. Parsons Chief Executive Officer 199 L 3) CONTRACT FOR DETENTION SERVICES 0 This agreement is made on this the o h day of September ,1997, by and between COMMUNITY CORRECTIONS, INC., hereinafter referred to as ("CCI"), and CALHOUN COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, CCI operates JUVENILE DETENTION CENTERS in Texas ("DETENTION CENTER") and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the DETENTION CENTERS have been duly inspected and certified as being suitable for the detention of juveniles by their respective County Juvenile Boards; WHEREAS, the respective County Juvenile Boards have approved the programs, policies and procedures under which CCI manages the facilities; NOW, THEREFORE, the parties agree as follows: ARTICLE 1 1.01 PURPOSE: The purpose of the Contract is to provide detention facilities for • delinquent children and children in need of supervision in a DETENTION CENTER for juveniles from the County of CONTRACTOR, in accordance with the Family Code of the State of Texas and other applicable law. ARTICLE II 2.01 TERM: The term of this Contract is for a period commencing on the 1st day of October, 1997, and may be terminated by either party with (24) hours notice. But in no event is this contract for a period exceeding beyond the 30th day of September, 1998. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: CCI agrees to provide those juveniles housed in any DETENTION CENTER operated by CCI, room, board, and 24 hour daily supervision in accordance with the Family Code of Texas and other applicable law. Such space and service shall be provided by CCI at the request of CONTRACTOR. Such space, however, will be provided by CCI to CONTRACTOR on a space available basis. CONTRACTOR specifically agrees that any juvenile placed with CCI may be housed at any DETENTION CENTER operated by CCI that has been certified by their respective County Juvenile Board, and further agrees that any juvenile may be transferred to • another DETENTION CENTER operated by CCI. CCI and CONTRACTOR'S agree that t 200 except in emergency situations, CCI will give CONTRACTOR forty-eight (48) hours notice before transferring a juvenile. In an emergency situation, CCI will notify CONTRACTOR within twelve (12) hours of the juvenile's transfer to another DETENTION CENTER. CCI agrees to adhere to all applicable state and federal laws and regulations in providing the above described services. 3.02 MEDICAL: CONTRACTOR agrees to be responsible for payment for medical care to the juveniles from the CONTRACTOR and to pay for emergency examinations, treatments, and hospitalization in the event the parent of the child and/or the child's medical insurance does not cover the cost. CCI shall notify CONTRACTOR of any medical emergency or condition requiring medial care within one (1) regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY AND .00/100 ($80.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in any of the DETENTION CENTERS operated by CCI. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of release, regardless of hour. 4.02 BILLING: CCI agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by • CCI for juveniles of CONTRACTOR through the date of the bill. Billing document shall be forwarded to: Calhoun County Juvenile Probation 201 W Austin Port Lavaca, Tx, 77979 4.03 PAYMENT: Payment shall be made monthly within thirty(30) days after receipt by CONTRACTOR of CCI's monthly invoicing. Payment shall be made to: Community Corrections, Inc. P.O. Box 841 Hondo, Texas 78861 4.04 ACCOUNTING AND INSPECTION: CCI will account separately for any and all state funds paid to CCI by CONTRACTOR. CCI will provide access to CONTRACTOR to records necessary to monitor CCI's performance under this contract. CCI will retain all applicable records for a minimum of three (3) years or until any pending audits have 2 201 been completed or questions answered regarding the financial records have been resolved. ARTICLE V 5.01 PRE -HEARING DETENTION: Pre -Hearing detention shall be mailable at a DETENTION CENTER when it is not possible for CONTRACTOR to secure a Detention Order (e.g., weekends, holidays or after working hours), however, one certified copy of the signed after -hearing Detention Hearing Order must be received by CCI within the guidelines set forth in section 54.01 at seq. of the Texas Family Code. (1) Upon delivery of a Juvenile to a Detention Center for pre -hearing detention: the party delivering the said juvenile shall furnish: (A) One original of the "Authorization for Detention" form attached, signed by a certified Juvenile Probation Officer. 5.02 AFTER HEARING DETENTION: After hearing detention shall require the following: (1) One certified copy of the Detentin Order signed by the Juvenile Court; said Order to contain and include: (A) The specific date and time the Order of Detention shall become void; . and (B) any other requirements of the Texas Family Code. 5.03 ORDER EXTENDING TIME: Juveniles placed in any DETENTION CENTER shall be removed therefrom by CONTRACTOR, its agents, servants or employees at the conclusion of the ten (10) day period authorized by the Detention Order, unless an order authorizing continued detention, has been delivered to the Detention Center within said ten (10) day period. 5.04 CHARGES FOR TRANSPORTATION: Should a juvenile not be removed by CONTRACTOR, its agents, servants, or employees within the ten (10) day detention period specified in the Juvenile Court's Detention Order and a new order authorizing continuing detention has not been received; CCI will immediately deliver the juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged ,$.28 per mile for each mile traveled. .< 5.05 ORDERS OF RELEASE: Juveniles placed in any DETENTION CENTER operated by CCI shall not be released prior to the termination of the Detention Order except: 202 (1) Juvenile may be released to a person or persons authorized by the • CONTRACTOR, upon that person's signing out of the said juvenile. (2) Juvenile may be released under a specific Order of Release issued by the CONTRACTOR'S Juvenile Court; such Order shall specify to whom the Juvenile is to be released. 5.06 EXAMINATIONS: If a juvenile is placed in a DETENTION CENTER operated by CCI, and if found, in the sole judgment of CCI, to be mentally or physically unfit, dangerous and/or unmanageable or such juveniles mental or physical condition would or might endanger that juvenile or other occupants of the DETENTION CENTER, then CCI will immediately give notice to a person or persons authorized by CCNTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event longer than twelve (12) hours. In the event said juvenile is not removed, CCI is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by CONTRACTOR to receive juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.04 above. 5.07 ACCEPTANCE: CCI agrees that any DETENTION CENTER operated by CCI will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, creed, color, or national origin. 5.08 INSPECTION BY CONTRACTOR: The Judge of the Juvenile Court and members • of the Juvenile Board or representatives of their party must personally inspect a DETENTION CENTER to certify that it is suitable for the detention of children in accordance with the Texas Family Code, 51.12, • ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants or employees in any way to manage, control, direct or instruct CCI, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of any DETENTION CENTER operated by CCI. ARTICLE VII 7.01 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of CCI and/or its representatives or agents agreeing to provide access to information or records pertaining to a juvenile placed in any DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless CCUor any damages and/or claims, including, but not limited to attorney's fees incurred in the event that any breach of confidentiality occurs as a result of CCI providing the information or records to CONTRACTOR. a 203 • 11.01 ATTORNEY'S FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. ARTICLE XII 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or • provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and all venue shall be in MEDINA County, Texas. ARTICLE XIII 13.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect; such invalidity, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. s • 204 • 0 EXECUTED IN DUPLICATE COPIES, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. COMMUNI RECTIONS, INC. By: JEFF Y . PA ONS, CEO INKYAdmadema. 1110,awas M STATEMENT REGARDING CHILD SUP OR A "Under Section 231.006, Family code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate." All persons with at least a 25% ownership interest: Jeffery B. Parsons Social Security Number 467-11-0214 Donald E. Campsey Social Security Number 453-84-3210 Scruggs A. Love - Social Security Number 467-46-5850 Dr. Bernard Licarions, Ph D - 450-90-6311 COMMUNITY CORRECTIONS, INC. By: JEFFER B. PARSONS, CEO 205 LATERAL ROAD REPORT TO STATE COMPTROLLER A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to approve the Calhoun County Lateral Road Account and authorize the County Judge to sign. Commissioners Jurek, Finster, Belk, and Judge Hartzog all voted in favor. �30 F- gx � w g a a_ p ° � r N N N N N r r � 206 pFFlC� o=Ca 5 v O7 FMB V `p O p z�� IMM O � Coro ? �l Q O i 40 PRECINCT # 3 - DECLARE CHAIN SAW AS SALVAGE A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to declare Precinct No. 3 chain saw (#23-0072) as salvage. Commissioners Belk, Jurek, Finster and Judge Hartzog all voted in favor. CONTRACT FOR LUMBER AND OTHER MATERIALS A Motion was made by Commissioner Jurek and seconded by Commissioner Finster that in the event the bidder that received the bid for lumber, posts, poles, treated lumber and piling is out of business, we would then to the second lowest bidder for that product. Commissioners Jurek, Finster, Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $356,320.19 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge • Hartzog, Commissioners Jurek, Belk and Finster all voted in favor. ACCOUNTS ALLOWED - ROSPITAL Claims totaling $ 635,799.65, being $583,555.43 for the Hospital and $ 52,244.22 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Finster and Belk all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for August and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said report be approved. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. • 207 A motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Piaster, Jurek, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CC, t �IV- ` curl (Depar ent maki g this request) Date: C—)_y.91 I request an amendment to the 1cbudget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 • 208 BUDGST 711ISaiDMEfiT RaQUEBT •Tot Calho County Commissioners' Court Froms _ (Dopartmeetm g this equest) Date: 9 7 2 request an amendment to the _7 budget for the (year) — following line items in my departments Amendment OL Account_0_ .__Account Name __ -- Amount Reason ,____��Reason_ --- --/-- - --- ---- - -- -- a/ /SUS �s^ JDS' �splj,� iCG.G7l� O l M�l ✓ BCD. ov Not change in total budget for this department ist other remarks/justification: i understand that mp budget cannot be amended as Commissioners' Court approval is obtained. signature of official/department heads Date of Commissioners' Court approvals Date posted to General Ledger aoaount(s)t 0 until 209 aIIDGST 711[SDlD1i8HT ABQOSBT To: Calho County Commissioners' Court From: i /L,-, i_ (Department making this request) Data: I request an amendment to the budget for the year following lino items in my department: OL 7laaotu�t.�f_ �1L5 '10 �310 Amendment .__7laoount Nem�_., _� Amount..__ Not change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/dapartment head: Date of Commissioners' Court approvals Reason ------------------- • Data posted to General Ledger acoount(a): • 210 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P .Hea r, (Department making this request) Date: q ,aq_9-1 I request an amendment to the � budget for the year following line items in my department: Amendment GL -Account-- -- Account -Name --- ---- -- Amount -- -Reason - --------------- -__- C�I-IS�- __�( Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 211 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q-49_9'7 I request an amendment to the R9 I budget for the year following line items in my department: Amendment GL^Account -#--- Account -Name --- Name --Amount --- ---Reason ----_----� ----mod --- -----' Net change in total budget for this department is: ------------- Other,remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): '212 (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: i VS�C A( l (Department making this request) Date: G —al- Ig"17 I request an amendment to the I C) budget for the year following line items in my department: GL_AA\ccountt-#-\\ , Account Name - n , nA �p Net change in total budget for this department is: other remarks/justification: Amendment Amotunt I� 13 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 213 11 BU?GET MBNUMENT 118QUE61- To: Calhoun County Commissioners' Court From: J 4 (Department making this request) Date: I request an amendment to the �i� c1J budget for the year following line items in my department: GL Account � oL asrz-�l c ) 014si0-5190 Oi-4Stc-scc3 5a)U Account Name 6e,JezAL 064'e M), 50 Su 00�_ PCtowwl c, M-Cca- ZS ,fU Net change in total budget for this department is: Other remarks/justification: Amendment Amount * I33,co t 4.-8.�.a� Reason I understand that my budget cannot be amended as requested until Commissioners' Court approve' is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 214 BUDGET AMENDMENT REQUEST iTo: Calhoun County Commissioners' Court From: .� "t (D partment making this request) Date: q —o-q _q I I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason QI �71Q-Lga.O j L177 Net change in total budget_ for this department is: $ L ------------- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)': 215 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: J1t1(L 1 •l3-�C_ W — , a (Departmentmakingthis request) Date: G.XC+-9 I request an amendment to the WO budget for the year following line items in my department: GL_Account_#_ of -445iy- , a 1-4519-G5a1 -Account Name___ 4 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • L71 21.6 • I13UUGET j1IUNUIIENT RP•,QUEBl'J1 To: Calhoun County Commissioners' Court From: �he1Zi/� (Department making this request) Date: n_� I request an amendment to the �c �% budget for the year following line items in my department: GL Aceount � o)- oi-4s4-0-CA;w. Amendment Account Vame Amount 6PNek''qt- D%�rcE t 4. o0 4-a_T.00 12aaaG:2..�'�c 0C k1 l.S�.ou JW�I, Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested unti Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 217 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S �� (Department making this request) Date: cl -off)-9� I request an amendment to the I I budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 01-U��lo-fool w4 U. Net change in total budget r for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • ME BUDGET AMENDMENT REQUEST To: Calhoun Co1un)ttyl Commissioners' Court From: ,41yA (Department making this request) Date: CI-3-9 _ q 1 I request an amendment to the 191'1 � budget for the year following line items in my department: GL_Account-#_ I -�1530 -645'0 Account Name _ Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount - Reason iG3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 219 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:1�, P,- .-3 (Department making -this request) Date: q1�_q-9-T I request an amendment to the 111 /_ budget for the �' year following line items in my department:. Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- E;I-4-S33-_p? ti' L Cs a,(_Lv /0 • Net change in total budget for this department is: $ —� ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 220 • • C . III3000E'1' r119L•'Nll14ENT 1iRt�UE61' To: Calhoun County Commissioners' Court From: _ .S/jfeiFv ��lR�?Cof7C5 (Department making this request) Date: 9- -9 Z - I request an amendment to the budget for the year following line items in my department: GL_Account_1_ DI-9 4-6 -.5101 oi-�S�4S- toS�l oi-��4S-IQQ99 01-4S JL5ZZC Amendment --- Account__!ame___ _Amount 6e,Jeen L_ Cil'r e. hj e.,� w L_ i 7. ua Mi5c&"IjeUU s I. oo 7,01 Acff Pace's Si4,99. (t—�. Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: L Date of Commissioners' Court approval: Date posted to General Ledger account(s): 221 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: G--d g-fl l I request an amendment to the t budget for the year following line items in my department: GL-Account k U- -!� I G1 Account Name �rl k.t a k- - NIJ%L� Ce— Y Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason L.' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 0 222 BUDGET AMENDMENT REQUEST • To: Calhoun CountyCommissioners' Court From: (Iz a PJ V3 (Department making this request) Date: Cq —9 - I request an amendment to the 'q 5-1 budget for the year following line items in my department: GL-Account-#- Q%J50,0-�32,0 08-85bo-5yal Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)s 223 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i�U p j q (Department making this request) Date: C)-ay-91 I request an amendment to the 1��`t� budget for the year following line items in my department: GL-Account-1f QA J- 5tM- Q10 Q9-85?h -540) ---Account (Name �An,r-t — (9 _+ Gi Net change in total budget for this department is: other remarks/justification: Amendment ---Amount Reason ---------- ------------------- O GrnJ�c nrnC e i 1 ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • L 224 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' /Court From: C� Ply—�iNly t ki� Departmment making this request) Date: I request an amendment to the Iq9 budget for the year following line items in my department: Amendment GL AccounC 1f Account Name---AmounC - Reason �t t-�a9 -5yo! Ll S e L4 Net change in total budget for this department is: ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 225 A Motion was trade by Judge Hartzog and seconded by Commissioner Belk to approve the following Subrecipient Grant Agreement and authorize the County Judge to sign. Judge Hartzog, Commissioners Belk, Jurek and Finster all voted in favor. Judge Hartzog, Commissioners Belk, Jurek, • and Finster all voted in favor. GLO CONTRACT NO. 98-034 SUBRECIPIENT GRANT AGREEMENT THIS SUBRECIPIENT GRANT AGREEMENT ("Contract") is entered into by and between the General Land Office ("GLO"), a State agency and Calhoun County, ("Subrecipient")., I. FINANCIAL ASSISTANCE: 1.01. GRANT APPLICATION. The Subrecipient has made application for grant funds made available pursuant to the Federal Coastal Zone Management Act of 1972, 16 U.S.C. §1451, et sen , by a grant to be awarded by the U.S. Department of Commerce ("NOAA Grant"). The grant funds are to be used to implement a coastal zone management project ("Project") under the Texas Coastal Management Program ("CMP") administered by the GLO pursuant to Tex. Nat. Res. Code Ann. §§ 33.052 and 33.204 in coordination with the Coastal Coordination Council ("CCC"). 1.02. WORK PLAN. The Project shall strictly conform with the work plan and special conditions contained in Attachment A, which is attached and incorporated herein for all purposes ("Work Plan"). Any construction will be undertaken with funding from this Contract shall be completed in compliance with final engineering specifications, construction plans, and/or architectural plans approved by the GLO. 1.03. SIGNAGE. Subrecipient's project site shall be identified by temporary signs which contain the following language: CONSTRUCTION OF THIS FACILITY WAS FUNDED BY THE COASTAL ZONE MANAGEMENT ACT OF 1972, AS AMENDED, AND THE OFFICE OF OCEAN AND COASTAL RESOURCE MANAGEMENT, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, U.S. DEPARTMENT OF COMMERCE, THROUGH THE COASTAL COORDINATION COUNCIL AND THE TEXAS COASTAL MANAGEMENT PROGRAM. In addition, for those projects which include construction of facilities or other permanent structures, Subrecipient shall erect permanent signs, to be provided by GLO, which will acknowledge the participation of the CMP and NOAA in the funding of the Project. 1 226 1.04. PROGRESS REPORTS. The Subrecipient shall submit progress reports monthly which must be received by the GLO on or before the 10th of each calendar month during the term of this • Contract, commencing October 10, 1997 ("Progress Reports"). Progress Reports shall be in written form and shall include a brief statement of the overall progress of each task identified on the Work Plan since the last progress report; a brief description of any problems that have been encountered during the previous reporting period that will affect the Work Plan, delay the completion of any portion of this Contract or inhibit the completion of or cause a change in any of the Work Plan objectives: a description of any action the Subrecipient plans to correct any problems that have been encountered. and a status report on the Budget. The Progress Reports shall be on a form prescribed by the GLO. 1.05. FINAL REPORT. The Subrecipient shall submit to the GLO a final report containing a summary of the work performed under this Contract and a list of equipment purchased with ftute> provided hereunder with the cost thereof on or before August 14, 1998. The GLO may require t', e Subrecipient to conform its Final Report or any data or products funded under this Contract to retle;t GLO comments. 1 06, DELIVERABLES. The Subrecipient shall deliver to the GLO the deliverables set forth ut Attachment A in the time and manner prescribed therein. 1.07. LICENSES. The Subrecipient shall be solely and entirely responsible for procuring all appropriate licenses and permits which may be required by any competent authority for the performance of the work or services to be performed by the Subrecipient. H. GRANT FUNDS: • 2.01, GRANT. Subject to the receipt of a NOAA Grant of not less than $2,110,000.00 and the terms and conditions of this Contract, the GLO agrees to grant to Subrecipient an amount not to exceed $46,400.00, payable in installments as allowable expenses are incurred by the Subrecipient in connection with the Subrecipient's performance of the Project. The allowable expenses will Fe reimbursed to the Subrecipient as incurred by the Subrecipient and in accordance with the budget ("Budget") attached hereto as Attachment A and incorporated herein for all purposes. The GLO will not provide funds for any expenses not contained in the Budget. 2.02, RECAPTURE. It is expressly understood and agreed by the Subrecipient that the GLO shall have the right to recapture and have reimbursed to the GLO any payments made by the GLO under this Contract that the Subrecipient has not used in strict accordance with this Contract. 2.03. VARIANCE. Upon written request and justification by the Subrecipient, the GLO may allow budget flexibility within the budget categories to the extent that the resulting totals do not exceed 100 o of the total Budget. Any request for variance shall be in a form prescribed by the GLO. In the event a variance is eranted such variance shall be reflected in a written memorandum to the contract file. VA 22"7, . • III. PAYMENT PROCEDURES: 3.01, PAYMENT. Payment shall be made by the GLO from proper appropriation items or accounts which it normally uses for like expenditures, on vouchers payable to the Subrecipient. 3.02, SUBMISSION. Each request for payment shall (i) be on an approved GLO form (ii) be supported by an invoice detailing expense by budget category in accordance with Attachment A' and (iii) provide such other information as the GLO may request. Each invoice shall be supported by actual receipts and such other documentation which in the judgment of the GLO allows for full substantiation of the costs incurred. Requests for payment may be submitted twice monthly on or before the 1 Oth day and the 30th day of each calendar month. In the interest of timely administration, requests for reimbursement under this Contract must be received by the GLO not later than sixty days from the date the Subrecipient incurs the expense. Failure by the Subrecipient to comply in a timely manner with this requirement shall, at the GLO's sole discretion, result in a budget reduction. .03. LIMITATION. The GLO shall not be liable to the Subrecipient for costs incurred by the Subrecipient before the commencement of this Contract or after termination of this Contract. 3.04 BOOKS AND RECORDS. The Subrecipient shall maintain and cause any subcontractors to • maintain satisfactory financial accounting documents and records and shall make them available for examination and audit by the GLO or other agencies of the state or federal goverment. The GLO reserves the right to audit any of the Subrecipient's accounts related to this Contract and to verity any expense item submitted for reimbursement by the Subrecipient. The Subrecipient will pentut the GLO (and its agents) or other agencies of the state or federal government to inspect, any and all pertinent records, files, information, and other Antten materials pertaining to the expenditure of funds under this Contract. The Subrecipient further agrees to maintain and cause any subcontractors to maintain, keep, and preserve all such records for a period of three years and to make the same available to the GLO (and its agents) or other agencies of the state or federal government for purposes of audit. The Subrecipient ,shall refund to the GLO any sum of money which has been paid by the GLO which the GLO determines (i) has resulted in overpayment to the Subrecipient, or (ii) has not been spent strictly in accordance with the terns of this Contract, within ten (10) days after such refund is requested by the GLO. IV. TERM OF CONTRACT: 4,01. TERM. This Contract shall be effective as of the date the GLO receives final approval of a NOAA Grant of not less than $2,1 10,000.00, and shall terminate upon completion of the Project or on August 14, 1998, whichever is earlier The GLO shall notify the Subrecipient when final approval of the NOAA Grant is received. 0 3 • V. FUNDING 5.01. APPROPRIATIONS. This Contract shall not be construed as creating any debt on behalf of the State of Texas and/or the GLO in violation of Sec. 49, Art. 111 of the State Constitution ("Constitution'). In compliance with Sec. 6, Art. VIII of the Constitution, it is understood that all obligations of the GLO are subject to the availability of funds. The GLO has disclosed to the Subrecipient that funding for this Contract is being provided by the NOAA Grant, and if such funding is not obtained, this Contract may be terminated, subject to the equitable settlement of the parties respective interests accrued up to the date of termination. VI. ASSURANCES AND CERTIFICATIONS 6.01. COMPLLA\CE WITH LAWS. By completing and returning the Assurances - Construction/Non-Construction Programs form (Attachment B), the Subrecipient assures and shall obtain completed assurance of compliance forms from all of its subcontractors that it will comply with all Federal Statutes listed thereon. 6.02. DEBARMENT. By completing and returning the Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (Attachment C), the Subrecipient certifies and shall obtain certifications from all its subcontractors that neither it nor its principals is presently debarred. suspended, proposed for debarment, declared ineligible, or moluntafily excluded from participation in the NOAA Grant b% any federal department or agency. • 6 03. CONSISTENCY, Subrecipient shall complete the requirements of this Contract in compliance with the goals and policies of the Texas Coastal Management Program and shall assure that the performance of all subcontractors is in compliance with the CMP. 0 VII. DATA COLLECTION AND DELIVERY 7.01. GIS. Data. databases, and products associated with electronic Geographic Information Systems ("GIS"), which have been collected, manipulated, or purchased with funds from this Contract will be subject to all applicable terms of the Texas Department of Information Resources ("DIR"), Standards and Guidelines for Geographic Systems in the State of Texas. August 1992. 7.02. TRANSFER OF DATA. Any GIS data to be transferred or exchanged that is collected, manipulated, or purchased with funds from this Contract must be documented as specified in the Texas Metadata Standard or at a minimum, the Texas Metadata Subset Standard (to be implemented by DIR in 1997), and any subsequent updates or revisions. 7.03. FORMAT. Any electronic data to be transferred in conjunction with a GIS shall be transferred in ARC NFO, an ARC/INFO-compatible format, or other GLO prescribed fonnat. Non - spatial text or database data to be transferred shall be delivered in MS WORD, WordPerfect, dbase 4 229 t.dbf), or ASCII compatible formats. Acceptable media for delivery includes compatible tape cartridge, optical disks, and CD-ROM. VHL COPYRIGHT AND PUBLICATION S OL COPYRIGHT. The Subrecipient shall not assert any rights at common law, inequity or otherwise seek to establish any claim to statutory copyright in any material or information developed under this Contract. The parties expressly agree that the GLO shall own all right, tide, and interest in .tnd to any copyright or other intellectual property rights and any material or information developed under this Contract, including but not lin»ted to the right to use, reproduce or publish any or all of such information and other materials without the necessity of obtaining permission tiort the Subrecipient and without expense or charge. S.02. PUBLICATION. All reports and other materials completed as a result of this Contract shall carry an appropriate acknowledgment of NOAA Grant support by percentage of federal hinds used in the Project and of the CCC's participation and shall contain the NOAA and CMP lobos on the front cover or title page of such document and other materials. IX. EVENTS OF DEFAULT AND REMEDIES 001. EVENTS. Each of the following shall constitute events of default ("Events of Default") under this Contract: (a) The Subrecipient's failure to comply with any term. covenant or provision contained in this Contract. (b). If the Subrecipient shall make an assignment for the benefit of creditors or take any similar action for the protection or benefit of creditors. (c). If at anytime any representation or warranty which has been made by the Subrecipient in the Work Plan, any request for payment submitted to the GLO, or any report submitted to the GLO related to the Project, shall be incorrect in any material respect. ,).02. RENIEDIES. Upon the occurrence of any such Event of Default, the GLO shall be entitled to avail itself of any equitable or legal remedy 9 03. NO WAIVER No waiver of amEvent of Default shall be considered a naiver of am other or subsequent Event of Default, and no delay or omission in the exercise or enforcement of the tiuhts and powers of the GLO shall be construed as a waiver of any such rights or powers. 5 i 230 X. MISCELLANEOUS PROVISIONS 1001, SUBCONTRACTS. The Subrecipient may subcontract with other agencies and/or private entities for some or all of the services or work to be performed in connection with the Project. The Subrecipient shall legally bind any such subcontractors to perform and make such subcontractors subject to all the certifications, duties, requirements, and obligations of the Subrecipient specified herein. Nothing herein shall be construed to relieve the Subrecipient of the responsibility for insuring that the services and work rendered comply with all the terms and provisions of this Contract. The Subrecipient will provide the GLO with copies of all subcontracts and all amendments, cancellations, or terminations to such subcontracts. 10.02. INDEMNITY. The Subrecipient agrees to hold the GLO harmless, to the full extent permitted under the Constitution and laws of the State of Texas, from and against any and all claims. demands, and causes of action arising from the negligent acts or omissions of the Subrecipient, its employees or agents in connection with the performance of services or work by the Subrecipient or its subcontractors under this Contract. The provisions of this Section 10.02 shall survive termination of this Contract. 10.03. HUBS. In accordance with state law, it is the GLO's policy to assist historically underutilized businesses (HUB's), whether minority or women -owned, to participate whenever possible in providing goods and services to the GLO. The GLO encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting sub-Subrecipients to assist in fulfilling the Subrecipient's obligations with the GLO. The Subrecipient will provide the Purchasin<, Department of the GLO with pertinent details of an. participation by a HC'B in fulfilling the duties and obligations arising under this Contract. 10.04. INCORPORATION BY REFERENCE. Incorporated by reference the same as if specifically written herein are the rules, regulations, and all other requirements imposed by law, including but not limited to compliance with those applicable rules and regulations of the State of Texas and the federal government, including those contained in the NOAA Grant, all of which shall apply to the performance of the work under this Contract. 10.05. ENTIRE AGREEMENT. This Contract constitutes the entire agreement of the parties. No other agreement, statement, or promise that is not contained in this Contract shall be binding except a subsequent written modification signed by both parties. 10.06. GOVERNING LAW AND VENUE. This Contract shall be governed and construed in accordance with the laws of Texas. Venue of any suit for breach of this Contract shall be fixed in anv court of competent jurisdiction in Austin, Travis Countv, Texas. 10.07. SEVERABILITY. Should any one or more provisions of this Contract be held to be void. voidable, or for any reason whatsoever of no force and effect, such provision(s) shall be construed as 9 231 severable from the remainder of this Contract and shall not affect the validity of all other provisions of this Contract, which shall remain in full force and effect. 10,08. HEADINGS. The headings contained in this Contract are for reference purposes only and shall not in any way affect the meaning or interpretation of this Contract. 10.09. NOTICES. Any notice required or permitted to be delivered under this Contract shall be deemed delivered when deposited in the United States mail, postage prepaid, certified mail, return receipt requested, addressed to the GLO or the Subrecipient, as the case may be, at the address set forth below: GLO: 1700 N. Congress Avenue Austin, Texas 78701-1495 Attention: Legal Services Division Subrecipient: Calhoun County 211 South Ann, Rm, 217 Port Lavaca, Texas 77979 Notice given in any other manner shall be deemed effective only if and when received by the party to be notified. Either party may change its address for notice by written notice to the other party as herein provided. 10.10. SURVIVAL. The terms and provisions of Sections 2.02., 3.04., 6.01., 6.02., 8.01., 8.02., 10.01., 10.02. and 10.06. shall survive termination of this Contract as a continuing agreement and obligation of the Subrecipient. XI. CONDITION PRECEDENT 11.01. NOAA GRANT. This Contract is not effective unless and until the GLO receives a NOAA Grant of not less than S2,1 10,000, 00. GLO SUBRECIPIENT TEXAS GENERAL LAND OFFICE Dan Ruiz Senior Deputy Commissioner S.A. G.C. 0-C,. 7 CAT crnrrN rnrrwrmv By: Title is 0 232 ATTACHMENT A: WORK PLAN AND SPECIAL CONDITIONS • Reconnaissance -Level Assessment of Erosion Mitigation Options, Magnolia Beach Area, Texas Calhoun County Project Description: An engineering study will be commissioned to determine the most cost-effective option to slow or halt erosion along the portion of Calhoun County between Magnolia Beach and the Indianola Historic Site. This area has been designated under the Texas Coastwide Erosion Response Plan as a critical erosion area that should receive priority attention. Task Descriptions: The county will undertake the following tasks to complete this project. Subtask 1. Hire the Golden Crescent Regional Planning Corttmission to manage the project. The county will contract with the Golden Crescent Regional Planning Commission to act as the project manager for this project. The commission will be responsible for ensuring that the project remains on schedule and on budget and that all deliverables are completed and submitted. Deliverable: Copy of interagency contract, September 1997. Subtask 2. Perform the erosion study. . The project manager will seek qualified institutions such as the University. of Texas Bureau of Economic Geology to undertake the erosion study. The commission and county w ill follow appropriate contracting rules. The study will include the following tasks. (a) The contractor will meet with county officials, business representatives, and other interested parties to define the objectives of the project (e.g., beach maintenance, erosion control, flood protection, recreational enhancement). (b) The contractor will establish the geologic framework and physical characteristics of the project site including ground elevations, neatshore water depths, slopes, vegetation density and types, substrate composition, beach composition, sediment textures, approximate thickness of beach/washover deposits. Sources of appropriate material for beach nourishment will also be identified. (c) The contractor will evaluate coastal processes at the site including wind direction, water level, fetch. spectrum of wave heights and periods, storm frequency and historical damage, direction of sediment transport, historical and contemporary rates of beach retreat, regional subsidence rates, and human alterations to the bay circulation system. (d) The contractor will identify shoreline protection alternatives that are consistency with the project objectives established under (a). (e) The contractor will investigate whether industrial activities in the region (e.g., dredging of Matagorda Ship Channel) are correlated or rause/exacerbate the erosion. (f) The contractor will conduct a preliminary assessment of the potential environmental impact of each erosion response option developed under subtask 3. (g) The contractor will work with the contractor under subtask 3 to prepare a draft and final erosion study and engineering feasibility report. Deliverable: Draft study, May )998; final study, July 1998. Subtask 3. Perform the engineering feasibility study. The project manager will seek a qualified engineering firm to undertake the engineering feasibility study. The commission and county will follow appropriate contracting rules. The study will include the following tasks. (a) The contractor will conduct a technical and regulatory feasibility analysis, evaluate relative costs, and determine implications for both structural and non-structural options for responding to erosion. (b) The • 233 contractor will prepare preliminary design criteria for the erosion mitigation options that appear to have the greatest benefit for the least cost and environmental degradation. (c) The contractor will conduct a preliminary economic analysis to estimate the costs of the project options identified in (b). (d) The contractor will work with the contractor under subtack 2 to prepare a draft and final erosion study and engineering feasibility report. SPECIAL CONDITIONS: None. Federal Local Total Contractual 46.400 11.600 53A00 Total $46A00 $11,600 $58.000 • r: 234 =costa ATTACI�tW C laalFD SiarES bEPnma1EM OEOM4EACE r4,1 CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —LOWER TIER COVERED TRANSACTIONS AND LOBBYING • APPlicants should refer to the regulations cited below to determine the certification to which they are required to abest. Applicant, should also n:view the instructions for certification included in the regulations before completing this forth. Signature on this form provides (or compliance with certification requvemrnis under 15 CFR Put 26, 'Govcmmrntwidc Debarment and Suspension (Nonproeurcmrnt)' and 15 CFR Part 28. 'New Restrictions on Lobbying.' • 1. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —LOWER TIER COVERED TRANSACTIONS As required by Executive Order 12549, Debarment and Suspension, and implemented al 15 CFR Pan 26, Section 26.510, Participants responsibilities, for prospective partici- pants In hover tier Covered transactions (except Sub- contracts for goods or services under the $25,000 smell Purchase threshold unless the subtler recipient will have a ethical Influence on orsubstantive control over the. award), as defined at 15 CFR Part 26, Sections 26.105 and 26.110 - (1) The Prospective lower tier participant certifies, by sub- mission of this proposal, that neither it nor its principals is Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participa- tion In this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to cenYy to any of the statements in this certification, such Prospective participant shall attach an explanation to this proposal. 2. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implememed at IS CFR Part 28, for persons entering Into a gram, cooperative agreement or contract over $100.000, or a loan or ban guarantee over $150,000, as defined at 15 CFR Part 28, Sections 28.105 and 28.110, the applicant certifies that to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for irdluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal ban, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, gram, loan, or cooperative agreement. (2) If any funds ocher than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence ah officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Fonn-L.LL, 'Disclosure Form to Report Lobbying,* in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawardS at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agree- rnents) and that all subrecipiems shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre. requisite for making or entering Into this transaction imposed by section 135Z title 31, U.S. Code. Any person Who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and relief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or am- PbYeO Of Congress, or an employee of Is Member of Congress In connection with this commitment providing for the United States to insure or guarantee a ban, the undersigned stall complete and submit Standard Form-Uy 'Disclosure Form to Report Lobbying,' in accordance with its instructions. Submission of this statemem is a prerequisite for making or entering into this transaction imposed by section 135Z title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. As the duly authorized representative of the applicant, 1 hereby certify that the applicant will comply with the above applicable certification(s). APPUCANT PRINTED NAME AWARD NUMBER AND/OR PROJECT NAME 235 ATTACI1MW B . OMB APPrevai tdo 031&ODc2_ ASSURANCES- CONS'1'eil[rrrnrr vunr_v w a•c Publiq reporting burden for this collection of information is estimated to -average 15 minutes per response. including time for 9evwwin8 Instructions, searching atsung due sources, gathering and mamtaioing the data needed, and completing and reviewing the collection of information. L Send comments regarding the burden estimate or any other aspect of this collection of imformaboa, including suggestions for rcducmg this burden, to the Office of Management and Budge. Paperwork Red Project (0348-0042), Washington, DC 20503. ucti PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET, SEND rf TO THE ADDRESS PROVIDED BY THF. SP(1NcnR rnrr_ A 11cnv1V NOTE: Certain of these Awarding Agency. Further, certain Federal a��.,�' r � -- �• r•�s•_... a you nave questions, please contact the assistance awarding agcocics may require applicants to certify to additional assurances. U sub is the case, you will be notified_ As the duly authorized representative of the appiiaut I certify that the applicant: Has the legal authority to apply for Federal Assistance.g, and the mstinttional, managerial and financed capability (ldodmg fonds sUfficical to pay the am-Fadaid share of project costs) to ensure proper Pig. management and completion of the project dexabed in this application 2 Will give the awarding agency, the CompooBer General of the United States, and if appropriate, the Stage, through any authorized teprescanitive, &cows to and the Eight to eaahrtim all r000rds, bo ics. papas, or documents related to the > and will establish a PmPer acoummg system in accordance with gettemay accepted aeOcKU111119 ezndzrds or agency directives. 3. Will not dispose of, modify the use of, or change the toms of the real Property tide, or other interest in the Site and facilities without person and histmctions from the awarding agency. Will record the Federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in }out with Federal assistance funds to assure non- disrrirmnation during the rueful life of tbe'project- 4. Will comply With die rcquireaneats of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engmcenag supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from ruing their positions for a purpose that constitutes or Presents the appearance of personal or organizational conflict of interest, or personal gain. Pre 4O Fdalon U.Ne Will c=*Jy with the kWrV vemmenW Pmonna Act of 1970 (42 U.S C §§ 4729 4763) relating to prescribed standards for melt systems for programs funded under coo of the nmeteen statutes of regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 CF.R 9W• Subpart F)• 9. Will comply with the Lcad-Based Paint Poimoing Prevention Act (42 U.S.0 §§ 4801 et seq.) which prohibits the use of ksd based paint in construction or rehabilitation of residence structures. 10. Will Comply With all Federal statutes relating to non-dwmaimatiem. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88-352) which prohibits discrimination on the basis of tare, color or natiemal origin: (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686) which prohibits discriminator on the basis of era; (c) Section 504 of tho Rehabilitation Act of 1973. as amended (29 U.S.C. § 794). which prohibits discrimination on the basis of handicaps (d) the Age Discrimination Act of 1975, as amended (42 U.S.C: §§ 6101-6107) which prohibits discrimination on the basis of age: (e) the Drug Abuse Office and Treatment Act of 1972 (P.L 93-255), as amended, relating to non.disaimiaation on the basis of drag abase; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcobolism; (9) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3). as amended, relating to the confidentiality of alcohol and drug abase patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et soq•). as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other son -discrimination provisions in the specific statutes) under which application for Federal assistance is being .made; and (I) the requirements on any orb« nondiscrimination Statute(s) which may apply to the application. A-11 SWn Mthan 4240(H.. 4/92) w...en a nun n.. „i., n..... L J • 236 11. Will comply. or has altcady..compliod, with the 'of ' ' National FsviraommW Policy Act of 1969 (P.L. requirements of Tstfes n and III the Uniform 91-190) and Executive Order (EO) 11514. (b) Relocation Assistance and Real Property Acquisition 110tifin6011 of violating f dlitieS pursuant to EO 11738: Policies Act of 1970 (P.L 91.646) which provides for (c) protection of wetlands pursuant to EO 11990; (d) fair and equitable treatment of persons displaced or evaluation of flood hazards in floodpWils in accordance whose property is acquired as a result of Federal and with EO 11988; (e) assurance of ect P Imcy federally assisted programs. These requirrarmts aPP1Y with the approved State management program to all interests in real property acquired for project developed under the Coastal Zone Management Act of purposes regardless of Federal participation in 1972 16 U.S.C ( §§ 1451 et saP.); (}) conformity of purchases. Federal actions to State ((lear Air) Implementation Pleas under Section 176(c) of the Gear Air Act of 12_ Will comply with the provisions of the Hatch Act (5 1955, as amended (42 U.S.C. § 7401 et seq.): (g) U.S.C. §§ 1501-1508 and 7324-7328) which unlit the Protection of underground Cotvoes Of drialjrtg water Politics] activities of employees whose , principal ®der the Safe Drinking Water Act of 1974. as eaactivitiese fun eel in whole or in part amended, (P.L 93-523). and (h) paateetion of with Federal th etal fords ;..: _ }.,. :. endangered species order the Fodangeted Species Act 13. Will comply. as spplicaNe. with the Provisions of the of 1973. as amended, (P-1- 93-205). Davis -Bacon Act (40 US.G Of 276a and 276a- 7). the Copeland Act (40 W&C § 276c and 18 .U.S.0 §§ 16 Will comp with die Wild and Scenic Rivers Act of 874), the Contract Work Hafts and Safety Standards 1968 (16 U.S.0 §§ 1271 et seq.) related to protecting Act (40 U.S.C-Components % 327-333). regarding labor standards m>n or 1� u of. the national for federally assisted construction arhagreemmts wild tad sonic rives system 14. Will comply with the flood iamilaince 17. Will assist the awarding agency in assuring compliance purchase requirements of Section 10?(a) of the Flood Disaster with Section106 of the National Historic Pnsavation Protection Act of 1973 (P.L 93 234) which enquires Act of 1966, as amended (16 U.S.C. 470), EO 11593 recipients in a special Bond hazard am to participate (identification and preservation of historic properties), and the AmhaeologiW cad Historic Preservation Act in tLa program cad to purchase flood insurance d the of 1974 (16 U.S.0 469a-1 et seq.). tots! cost of insurable construction and acquisition is S10.000ormore. 18. Will cause to he performed the required finaoda! and 15. Will comply. with mvironmmtal standards which ma Y OomPhanee audits in auk with the Single Audit scribed Pmto the foll be prescribed owing•. (a) inatitation Act of l984. of Coviroameatrl quality control meamns under the 19. Will Comply with all applicable requirements of all other Federal laws. Executive Orders. regulations and Policies governing this program SF 424o (cam. 4/a21 •ace 237 A Motion was made by Commissi Judge Hartzog to aoner Jurek and seconded by pprove the following Contract between Calhoun County and Golden Crescent Regional Planning Commission to Administer Texas Coastal Management Program Subrecipient Grant. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. CONTRACT BETWEEN THE COUNTY OF CALHOUN AND GOLDEN CRESCENT REGIONAL PLANNING COMMISSION PARTI-AGREEMENT THIS AGREEMENT, ENTERED INTO this 30th day o(Sep(cmber, 1997, by and between iI_te County of Calhoun State of Texas (hereinafter referred to as the "County"), acting herein by Judae Howard G. Haazog hereunto duly authorized, and Golden Crescent RegionAl Planning Commission (hereinafter referred to as "Project Manager"), acting herein by Patrick J Kennedy , President, hereunto duly authorized. WITNESSETH THAT: WHEREAS, the County desires to implement a planning grant on behalf of the Alamo, Magnolia Beach and Indianola area of Calhoun County, under the general direction of the Texas Coastal Management Plan; and, WHEREAS, the County desires to engage Golden Crescent Regional Planning Commission to render certain services in connection with its Texas General Land Office -Coastal Management Program (GLO-CMP) planning grant. NOW, THEREFORE, the panic do mutually agree as follows: 1. Scope of Services. Administer the particulars of the Subrecipient Grant Agreement between Calhoun County and the Texas General Land Office, GLO Contract No, 98-034. 2. Time of Performance. The services of the Project Manager shall commence on Septemt:er 30, 1997. All of the services required and performed hereunder shall be completed in a manner consistent with General Land Office guidelines. In any event, all of the services required and perforned hereunder shall be completed in accordance with General Land Office guidelines. 3. Access to Information. It is agreed that all information, data, reports, records and maps as are existing, available and necessary for carrying out the work outlined above shall be furnished to the Project Manager by the County and its agencies. No charge will be made to the Project Manager for such information and the County and its agencies will cooperate with the Project Manager in every way possible to facilitate the performance of the work described in the contract. 4. Compensation and Method of Payment. The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed Five Thousand, Eight Hundred and no/100 Dollars t$i.800 00). Payment to the Project Manager shall be based on satisfactory completion of identified milestones in Part It - Payment Schedule of this contract. 5. Indemnification. The Project Manager shall comply with the requirements of all applicable laws, rules, and regulations and shall exonerate, indemnify, and hold harmless the County and its agency members from and against them, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, workmen's 0 Is 0 • compensation and income tax laws. & Miscellaneous Provisions. a. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in the County of Calhoun Texas. b. This Agreement shall be binding upon and ensure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. C. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions thereof and this Agreement shall not be construed as if such invalid, illegal or unenforceable provision had never been contained herein. d. If any action at law or inequity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. e. This Agreement may be amended by mutual agreement of the parties hereto and in writing to be attached to and incorporated into this Agreement. 7. Terms and Conditions. This Contract is subject to the provisions entitled Part III . Terms and Conditions and attached hereto and incorporated by reference herein. IN WITNESS WHEREOF, Golden Crescent Regional Planning Commission and the County of Calhoun. Texas, have executed this Contract as of this 30th day of September, 1997. COUNTY OF County Judge GOLDEN CRESCENT REGIONAL PLANNING ING COMMISSION �atrick J. Kenn y xecutive Director 2 239 PART If -PAYMENT SCHEDULE 1. Attend preliminary conferences with the County regarding the requirements of the project. $ 200.00 2. Prepare a cooperative agreement between Calhoun County with a qualified institution such as the University of Texas Bureau or Economic Geology to undertake an erosion study to include tasks described in the Work Plan and Special Conditions (Attachment A to GLO Contract No. 98-034.) $ 200.00 3. Prepare a request for proposals and a subcontract to hire a qualified engineering firm to undertake the engineering feasibility study described in the Work Plan and Special Conditions (Attachment A to GLO Contract No. 98-034.) $ 200.00 4. Make periodic contacts with the subcontractors to detennine in general if the work is proceeding in accordance with the Contract. $ 300.00 5. Submit progress reports monthly to be delivered to the Texas General Land Office on or before the I Oth of each calendar month during the term of this Contract, commencing October 10, 1997 on a form prescribed by the GLO. $3,672.00 6. Submit requests for payments on approved GLO forms based upon reports prepared by the Subcontractors. All requests will be supported by actual receipts and submitted in a timely manner as required by GLO. $ 628.00 7. Submit to the GLO a final report containing a summary of the work performed under this Contract and a list of equipment purchased with funds provided by the grant on or before August 14, 1998. $ 300.00 8. Conduct interim/final inspections of deliverables. $300.00 TOTAL: $5,800.00 SUBCONTRACTS 1. No work under this Contract shall be subcontracted by the sub -contractors to this agreement without prior approval, in writing, from the locality. 2. The Project Manager shall, prior to proceeding with the work, notify locality in writing of the name of the subcontractors proposed for the work, including the extent and character of the work to be done by each. 240 3. If any time during progress of the work, the locality determines that any subcontractor is incompetent or undesirable, the locality will notify the Project Manager who shall take reasonable and immediate steps to satisfactorily cure the problems, substitute performance, or cancel such subcontract. Subletting • by subcontractors shall be subject to the same regulations. Nothing contained in this Contract shall create any contractual relation between any subcontractor and locality. 4. The Project Manager will include in all contracts and subcontracts provisions requiring compliance with all provisions contained in Attachments B and C to the Subreciptient Grant Agreement, GLO Contract No. 98-034. STANDARD OF PERFORMANCE AND DEFICIENCIES 1. All services of the Project Manager and its independent professional associates, consultants and subcontractors will be performed in a professional reasonable and prudent manner in accordance with generally accepted professional practice. The Project Manager represents that it has the required skills and capacity to perform work and services to be provided under this Contract. 2. The Project Manager represents that services provided under this Contract shall be performed within the limits prescribed by the locality in a manner consistent with that level of care and skill ordinarily exercised by other professional consultants under similar circumstances. 3. Any deficiency in Project Manager and services performed under this contract shall be subject to the provisions of applicable state and federal law. Any deficiency discovered shall be corrected upon notice from locality at the Project Manager expense if the deficiency is due to Project Manager's negligence. The locality shall notify the Project Manager in writing of any such deficiency and provide an opportunity for mutual investigation and resolution of the problem prior to pursuit of any judicial remedy. In any case, this provision shall in no way limit the judicial remedies available to the locality • under applicable state or federal law. 4. The Project Manager agrees to and shall hold harmless the locality, its officers, employees, and agents from all claims and liability of whatsoever kind or character due to or arising solely out of the negligent acts or omissions of the Project Manager, its officers, agents, employees, subcontractors, and others acting for or under the direction of the Project Manager doing the work herein contracted for or by or in consequence of any negligence in the performance of this Contract, or by or on account of any omission in the performance of this Contract. • NOTE: This document has important legal consequences. Please consult with your legal counsel with respect to its completion or modification. S 241 • PART III - TERMS AND CONDITIONS Professional Services Termination of Contract for Cause. If, through any cause, Project Manager shall fail to fulfill in a timely and proper manner their obligations under this Contract, or if Project Manager shall violate any of the covenants, agreements, or stipulations of this Contract, the County shall have the right to terminate this Contract by giving written notice to the Project Manager to such termination and specifying the effective dale thereof, at least thirty (30) days before the effective date of such termination. In such event, all Finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Project Manager under this Contract shall, at the option of the County, become its property and the Project Manager shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the Project Manager shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Project Manager, and the County may withhold payments to the Project Manager for the purpose of set-off until such time as the exact amount of damages due the County from the Project Manager is determined. Termination for Convenience of the County. The County may terminate this Contract at any time by • giving at least thirty (30) days notice in writing to the Project Manager. If the Contract is terminated by the County as provided herein, the Project Manager will be paid for the time provided and expenses incurred up to the termination date. If this Contract is terminated due to the fault of the Project Manager, Paragraph I hereof relative to termination shall apply. 3. Changes. The County may, from time to time, request changes in the scope of services of the Project Manager to be performed hereunder. Such changes, including any increase or decrease in the amount of the Project Manager compensation, which are mutually agreed upon by and between the County and the Project Manager, shall be incorporated in written amendments to this Contract. 4. Personnel. a. The Project Manager represents that they have, or will secure at their own expense, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the County. b. All of the services required hereunder will be performed by the Project Manager or under their supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under Stale and local law to perform such services. C. None of the work or services covered by this Contract shall be subcontracted without the prior written approval of the County. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Contract. • 5. Assi ability. The Project Manager shall not assign any interest on this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the County thereto; provided, however, that claims for money by the Project Manager from the County under this Contract may be assigned to a bank, trust company or other financial institution without such 5 242 approval. Written notice of any such assignment or transfer shall be furnished promptly to the County. 6. Reports and Information. The Project Manager, at such times and in such forms as the County may require, shall furnish the County such periodic reports as it may request pertaining to the work or scrAces • undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. Records and Audits. The Project Manager shall insure that the County maintains fiscal records and supporting documentation for all expenditures of funds made under this contract in a manner which conforms to OMB Circular A-87, Section 570.490 of the Regulations, and this Contract. Such records must include data'on the racial, ethnic, and gender characteristics of persons who are applicants for, participants in, or beneficiaries of the funds provided under this contract. The County shall retain such records, and any supporting documentation, for the greater of three years from closeout of the Contract or the period required by other applicable laws and regulations. 8. Findings Confidential, All of the reports, information, data, etc. prepared or assembled by the Project Manager under this contract are confidential and the Project Manager agrees that they shall not be made available to any individual or organization without the prior written approval of the County. 9. Co vri t. No report, maps or other documents produced in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of the Project Manager. 10. Compliance with Local Laws. The Project Manager shall comply with all applicable laws, ordinances and codes of the State and local governments, and the Project Manager shall save the County harmless with respect to any damages arising from any tort done in performing any of the work embraced by this Contract. 11. Interest of Members of a County. No member of the governing body of the County and no other officer, • employee or agent of the County who exercises any functions or responsibilities in connection with the planning and carving out of the program shall have any personal financial interest, direct or indirect, in this Contract and the Project Manager shall take appropriate steps to assure compliance, 12. Interest of Other Local Public Officials. No member of the governing body of the locality and no other Public official of such locality who exercises any functions or responsibilities in connection with the planning and carrying out of the program shall have any personal financial interest, direct or indirect, in this Contract, and the Project Manager shall take appropriate steps to assure compliance. 13. Interest of the Project Manager and Employees. The Project Manager covenants that they presently have no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of their services hereunder. the Project Manager further covenants that in the performance of this Contract, no person having any such interest shall be employed. 2 243 A Motion was made by Commissioner Finster, and seconded by Commissioner Jurek to approve the following Cooperative Agreement for Erosion Study for Alamo Beach, Magnolia Beach and Indianola Area of Calhoun County. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. Cooperative Agreement for Erosion Sludv for Alamo Beach, Magnolia Beach, and Indianola Area of Calhoun County COOPERATIVE AGREEMENT PARTIES The Receiving Agency: The Performing Agency: 11. OBJECTIVES Calhoun County Commissioners Court Bureau of Economic Geology The University of Texas at Austin As a service to the Calhoun County Commissioners Court, the Bureau of Foonomic Geology Will perform the following tasks: 1. The contractor will meet with county officials, business representatives, and other interested Parties to define the objectives of the project (e.g., beach maintenance, erosion control, flood Protection, recreational enhancement). 2. The contractor will establish the geologic framework and physical characteristics of the project site including ground elevations, nearshore water depths, slopes, vegetation density and jyM, substrate composition, beach composition, sediment textures, approximate thickness of beach/washover deposits. Sources of appropriate material for beach nourishment will also be identified 3- The contractor will evaluate coastal processes at the site including wind direction, water level, fetch, spectrum of wave heights and periods, storm frequency and historiraldamage,directi n rates sediment transport, historical and contemporary rates of beach retreat, regional subsidence rates and human alterations to the bay circulation system_ 4. The contractor will identify shoreline protection alternatives that are consistent with the project objectives established under 1 (above). 5. The contractor will investigate whether industrial activities in the region (e.g.,dredging of Matagorda Ship Channel) are correlated or causdexacerbate the erosion. 6. The contractor will conduct each erosion response optia preliminary assessment of the potential environmental impact of on developed under the engineering feasibility study. 7 The contractor will work with the contractor performing the engineering feasibility study to prepare a draft and final erosion study and engineering feasibility report. 8. Contractor will comply, as required, with all provisions given in Attachments B and C to tic Subrecipient Grant Agreement (GLO Contract No. 98-034), also attached to this document. 0 • Z44 0 0 • Ill. DELIVERABI,ES The Bureau will deliver the following to the Calhoun County Commissioners Court: I. Drall study, May 31,1998: 2. Final Study,luly 10, 1998. IV. PAYMENT FOR SERVICES Payment for this project will be made by the Calhoun County Commissioners Court upon roccipl of Texas Genera! Land Office invoices submitted on a monthly basis. The total funding available is $39,100. The estimated budget appears as Attachment I to this agreement. V. PERIOD OF PERFORMANCE This project shall begin on September 01, 1997 and will terminate on August 31, 1999. It is agreed and understood that the terms of this cooperative agreement may be extended by mutual consent, expressed in writing. VI. TERMINATION This cooperative agreement can be (enninaled by either party without penalty widrin 30 days upon written notice. In the case of termination, BEG shall be responsible only for costs associated with this Project that occur prior to the termination date stated in the notification. VII. AMENDMENTS No amendment shall be cffcc(ive unless it is in writing and signed by duty authorized representatives of both parties. The undersigned panics bind themselves to the faithful performance of this agreement. RECEIVING AGENCY Date 9 7 Date THE COURT ADJOURNED. pF.RF^R MING AGENCY Economic Geology rsity of Texas at Austin of Texas at Austin on behalf of Bureau of Economic Geology 245 REGULAR OCTOBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD OCTOBER 13, 1997 BE IT REMEMBERED, that on this the 13th day of,October A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the minutes of the September 8th, 12th and 30th be approved. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 BIDS AND PROPOSALS - FUEL BIDS H. F oy Commissioner, Pct. 3 K—enneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk The following was the only bid received for the period beginning October 16 and ending November 15, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the bid of Diebel Oil Co. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. M v' _6 1� u PUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. X 2200 = $ UNLEADED GASOLINE $ ,(/o' , PREMIUM UNLEADED GASOLINE $_ X 1000 = $ Q, O� DIESEL FUEL (LOW SULFUR) $ fp ® X 1660 = $ 16671E 0 TOTAL BID PRICE $-163k.4) THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING OCTOBER 16, AND ENDING NOVEMBER 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 247 BIDS AND,PROPOSALS-AMBULANCE CHASSIS-CALHOUN COUNTY EMS The following bids were received for two gasoline powered ambulance chassis for Calhoun County EMS. The bids were given to Henry Barber of EMS to study and report back to the Court with his recommendation Friday, October 17th. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(Affo 53XAS 077979 ITEM FOR BID: TWO (2) 1998 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY EMS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: C h 9ra (r,4 �.� . Zi✓c. . DATE: ADDRESS: 3-A11 l 4j-9V-4R 4 0- -- CITY, STATE, ZIP: 0i; -r n of /fir %.0 `1 % QG LF AUTHORIZED SIGNATURE: t i h.P- TITLE: TELEPHONE NUMBER: BID AMOUNT:oIE SSS� 8acpi X llin/L2 53. IID.'� �, P.�-�'-o'S .�c,P.ue?.e. .st,�c-�- �.n.�,� ¢.c.ir.�:o-�ti- C •7�-fl �r�tf -� � • ,<�. • •r • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ppANNEX �- 201 W. AUSTIN PORT L(512)=553461077979 ITEM FOR BID: TWO (2) 1998 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY EMS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ADDRESS: *7e Q CITY, STATE, ZIP:= AUTHORIZED SIGNATURE: • i TITLE: TELEPHONE NUMBER: BID AMOUNT: * ..`J L Del i've y -3f.;2 v — fcsx goes AP/ (//f< 7?) / a r 0,,g ys 249 BEN H. COMISREY, TR., C.P.A. COUNTY AllDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LI}VSliff t5TS,3E-4610`79 ITEM FOR BID: TWO (2) 1998 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY EMS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: - /Jo g D - DATE: ADDRESS: CITY, STATE, ZIP:_ AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER: BID AMOUNT: J J' ijot HAS£ f?R 141dG 6%v /N[S U%�� VNiIt G �"8bA. //,e,tS� A10 ac•�Eef' �ti+f as y tR dlJpE/t$ 0a9'. TRENTON NORFLEEP FLEET & LEASING MANAGER • • ith Yeer Me HELFMAN FORD 12ZZO S.W. Freeivav Stafford, TX 77477 (281) 274-7235 • Office (281) 274.7239 - FAX 2.50 vCT-13-Si *51I 2 :0( PM MGOMiBS FEET SERVI'ES FAn I114, 612 416 5416 P• I • October 13, 1997 Honorable Howard G. Hartzog County Judge Calhoun County 211 S. Ann Port Lavaca, Tx 77979 Your Honor, It has been brought to our attention that General Motors has made a policy change regarding EMS vehicles with more than one driver. Our offer did not take into consideration this surcharge. We would like to ",.81thdraw" our offer. Please allow to withdraw from solicitation "TWO (2)1998 GASOLINE POWERED AMBULANCE CHASSIS FOR CAL14OUN COUNTY EMS". r� 251 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(5AffL5WJ?ffl 077979 ITEM FOR BID: TWO (2) 1998 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY EMS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: UL' 1 u 3 1997 P.O. Box 17246 ADDRESS: CITY, STATE, LIP: AUTHORIZED SIGNATURE: JMTHIGPF.N TITLE: FledlCo tCnf.. TELEPHONE NUMBER: C BID AMOUNT: I ; 5'r ( 18. sr,,� cu--s �...s A-a-Z-- u F-- � 50. C-- 1 E.� wGzu ctlt do4zoOaes. C. a. ?0&:�- ' IG41 �vptt." E L1Ow l4«+ks� V `t to N O + 5Tbaa ¢E.. i"3 o1F : t °r �o0fl� CAu�.ED� (519) 446.6411 (512) 416-5416 (Fax) p.in. CttA-4/+-) 0 252 10/13/1997 12:2S 1417N99591 FLEET SALE$ OFFICE QCT-.SE-9T B1S10 PM CARbENAS MOTORS INC. 0*6 642 eV81 ocr*rt4b t l ovr) R4: b lb. Cad laq g �Kn �1+9s�ts mks tS Dull ��Uqrgr LsDm4b a" MiL bib FN, -n4r(, o-bt>w, mu3noucep " Al> WF tOC'Luby ` , 6-�fltTttOA, �cfxq I ky& C"( u-r - � -foams' ` ARDENAS NIPTORS, Inc. PAGE 01 P.¢2 1500 NCR111 LXNIICWWAV . 8ROWN9VILLE. TEX.V.i M-"! • C210) 64'XWt 9VICX • OOWE • )If r.EA"lf • OMC TRUCKS • ISUN G 253 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT (51C S JXAS 077979 ITEM FOR BID: TWO (2) 1998 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY I" - THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: C't�%a3 ttJAS mom, � ti� . (Cfi) 1Cn ADDRESS • I SGU CITY, STATE, ZIP:��IYk%��((4c 1'af AUTHORIZED SIGNATURE: TITLE: q'k (2k S TELEPHONE NUMBER: Q6bl- 154 a - BID AMOUNT: Cn Bob Bybee, Sid McGinnis and Saud Mikhail from Memorial Medical Center were all present to explain the program. A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to accept the Take -Aim Program with CIC Corporation as a single source item for $152,870.78 for a period of one year commencing on October 1, 1997. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. C: • 254 SHERIFF'S DEPT. - INSURANCE SETTLEMENT FOR DAMAGE TO AUTO A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the insurance settlement of $712.33, less the $250.00 deductible for $463.22 total, for damages to the Sheriff's Dept. auto. Said damages occurred on July 12, 1997. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. AGENDA am BEN H. COMISKEY, JR., C.P.A. ,COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ppANNEX ppg-g 201 W. AUSTIN PORT L(512)=553X461077979 M E M O R A N D U M SUBJECT: AGENDA ITEM(S) DATE: October 6, 1997 TO: Howard Hartzog, County Judge FROM: County Auditor's Office Please place the following item(s) on the Commissioners Court agenda for the date(s) indicated: AGENDA FOR OCTOBER 13, 1997: Consider and take necessary action to ACCEPT THE INSURANCE SETTLEMENT FOR DAMAGES TO SHERIFF'S DEPARTMENT AUTO. SAID DAMAGES OCCURRED JULY 12, 1997. Sincerely, Cindy uel er Chief Auditor Attachments (3 pages) F 255 10-06-1997 11:33AM FROM CAL"X" CO. AUDITOR 512 563 4614 P. 2 INSURANCE 86TTLEMENT RECAPITULATION Be: Vleet Policy #35BA04769 • Occurrence bate: 7-12-97 Vehicle: 1997 Ford Crown Victoria police package VIN: 2FALP7IW9VX164933 Location: Hwy 185 Driver: Kelly Tillmon Description: Police report attached. Lowest repair estimate received $712.33 Insurance settlement: Lowest estimate $712.33 Deductible 250.00 Amount received 462.33 Net cost to County % $260.00 Attachments: * Police report * Lowest repair estimate CORPORATE CRED_IT CARDS A Motion was made by Commissioner H.Floyd and seconded by Commissioner Leroy Belk to accept the Credit Cards to the County Judge, Commissioner Jurek, Commissioner Floyd and Commissioner Finster (Commissioner Leroy Belk has stated that he did not want a card) with credit limit not to • exceed $5,000.00. Judge Hartzog, Commissioners Finster, Jurek, Belk and Floyd all voted in favor. 256 C, LJ RESOLUTION FOR COLLECTION OF ADDITIONAL FILING FEES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to adopt the following Resolution to provide for the collection of additional filing fees for basic legal services. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. RESOLUTION AND ORDER OF THE COMMISSIONERS COURT OF 0AW40t- COUNTY, TEXAS WHEREAS, Subchapter J, Chapter 51, Government Code, as amended by the provisions of S.B. 1534 in 1997, provides for the collection of additional filing fees for basic civil legal services for indigents; WHEREAS, the fees are required to be collected by clerks of each of the various courts and remitted to the county treasurer; WHEREAS, the county treasurer is required to create and keep records and, in addition, is required to remit the fees, minus an amount ordered retained by the'county commissioners court as authorized in said bill, to the Comptroller of Public Accounts on a quarterly basis; and WHEREAS, the county incurs costs and expenses in the collection and remitting of such fees collected under Subsections (a)(2)-(5) of Section 51.901, Government Code; WHEREAS, under subsection (e), Section 51.901, Government Code, the Commissioners Court may by order require the retention of five percent of the fees collected for deposit in the county's general revenue account; NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the county treasurer shall deposit in the county's general revenue account five percent of the fees collected under the provisions of Subsection s (a) (2)-(5), Section 51.901, Government Code, as amended in 1997; and BE IT FURTHER RESOLVED that this resolution and order shall remain in effect until rescinded. ADOPTED this the 13th day of October , 199T 3 4 257 A Motion was made by Judge Hartzog and seconded by Commissionbr Jurek to adopt the following Contract with Kerr County Juvenile Board Judge Hartzog, Commissfor the detention of Juveniles. ioners Jurek, Belk, Finster and Floyd all voted in favor. STATE OF TEXAS COUNTY OF KERR A X x This Contract and Agreement is made and entered into by and between KERR COUNTY JUVENILE BOARD, and the County of CALHOUN acting by and through its duly authorized representative, as indicated by their signature below, to be effective from and after the 1st day of SEPT., 1997, through the 1st day of SEPT., 1998 pursuant to its provisions. WITNESSETH: Whereas CALHOUN County, in order to carry out and conduct its juvenile program in accordance with the Texas Juvenile Court Act (Texas Family Code) has need of the use of detention facilities to house and maintain children of juvenile age, referred for an act of delinquency or an act indicating a need for supervision, during pre-trial and pre- dispositional status or in the post-dispositional treatment prescribed by the Court; and Whereas, KERR COUNTY JUVENILE BOARD desires to make the facility available to CALHOUN County for such use and purposes and CALHOUN County desires to contract for the use of said facility: 1 of 7 0 1] :'`` ` 258 Now, therefore, the parties agree as follows: (1) The term of this contract shall be for a period of twelve -LZ months from the effective date; however, if either party hereto feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of Notice of Termination is received by the other party. At 12:00 o'clock midnight thirty (30) calendar days thereafter, this contract shall terminate, become null and void and be of no further force of effort. Such termination shall not affect or diminish CALHOUN County's responsibility for payment of any amounts due and owing at the time of termination of the contract. After receipt of notice of termination, CALHOUN County shall remove all children placed in the facility on or before the termination date. (2) KERR COUNTY JUVENILE BOARD will provide room and board, twenty- four hours per day, seven days a week supervision; routine medical examination and treatment within the facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside the facility); and approved education program, recreation facilities; and counseling to each child placed within the facilities. 2 of 7 • 259 (3) CALHOUN County agrees to pay KERR COUNTY JUVENILE BOARD the sum of $73.00 per day for each space utilized. This sum shall be paid to KERR COUNTY JUVENILE BOARD pursuant to billing and paying procedures agreed upon by the contracting County and KERR COUNTY JUVENILE BOARD. The per cost being based on the projected actual cost of care for children in the facility. (4) If emergency examination, treatment, and/or hospitalization outside the facility is required for a child, placed in the facility, the Administrator of the facility is authorized to secure such examination, treatment or hospitalization at the expense of the County agrees to indemnify and hold harmless KERR COUNTY JUVENILE BOARD, their representatives, agents and employees from any and all liability for charges for reasonable and necessary medical treatment, examination, and/or hospitalization. The Administrator shall notify the appropriate County of such an emergency within twenty-four (24) hours of its occurrence. (5) Prior to transporting a child to the facility for placement, the official authorizing placement shall call the facility to insure that space is available. Placement of children from any County may be denied if space limitations require. (6) Children from any County who are alleged to have engaged in delinquent conduct of conduct indicating a need for supervision (CINS) will be admitted to the facility under the authority of any Juvenile Court having jurisdiction of its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the appropriate Juvenile Court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the Detention Order must be delivered to the detention facility prior to the child's re -admission. 3 of 7 • 260 (7) Each child placed therein shall be required to follow the rules and regulations of • conduct as fixed and determined by the Administrator and staff of the facility. (8) If a child is accepted by the facility from any County and such child thereafter is determined to be, in the sole judgment of the Administrator, mentally unfit, dangerous, or unmanageable or whose mental or physical conduct would or might endanger the other occupants of the facility, then the Administrator shall notify the Juvenile Board and placing county of such conditions. Such child shall be immediately removed from the facility. It will be the responsibility of the placing county to provide for the transportation for the removal of the child. (9) KERR COUNTY JUVENILE BOARD agrees that the facility will accept any child qualified hereunder, without regard to such child's religion, race, creed, sex or national origin. (10) It is understood and agreed by the parties hereto that children placed in the facility under the proper orders of the appropriate Juvenile Court shall be maintained • therein except that the staff of either facility may take the children under supervision from the facility to participate in community activities. (11) It is further understood and agreed by the parties hereto that children placed in the facility may be granted furloughs with parents, guardian, custodian, or other responsible adults only after prior approval of the appropriate Juvenile Court. 4 of 7 is 261 (12) It is further understood and agreed by the parties hereto that children placed in pre -adjudication care in the facility shall be removed therefrom by the appropriate authorities from the placing County, or its agents, servants or employees at the conclusion of the ten (10) day period authorized by the Court Order issued by the Judge of the appropriate Juvenile Court unless a new Order has been issued authorizing the continued detention, and a copy of such Order has been delivered to the detention facility, or unless a waiver of ten (10) days hearing has been executed and a signed copy of the waiver delivered to the facility. A copy of the Order issued pursuant to waiver shall be furnished to the facility, (D) It is further understood and agreed by the parties hereto that should a child in pre -adjudication care not be so removed as noted above (12) by 12:00 o'clock noon of the tenth (10) day of detention and a new Order authorizing continued detention has not been received at the detention facility, an employee of KERR COUNTY JUVENILE BOARD shall deliver the child to the Juvenile Court of the placing County for which there will be an additional charge of .28 (twenty-eight) cents per mile_ (14) It is furiher understood and agreed by the parties hereto that children placed in pre -adjudication c$te in the facility shall not be removed prior to the conclusion of the Court Order except to the Probation Officer or as provided in paragraph eight (8) above, without delivery ofan Order for Release signed by the Judge of the Juvenile Court of the placing County. (1 S) It is further understood and agreed by the parties hereto that nothing in this contract shall be construed to permit the placing County, its agents, servants, or employees in any way to manage, control, direct or instruct KL-RR COUNTY JUVENILE BOARD, its servants or employees in any manner respecting and of their work, duties or functions pertaining to the maintenance and operation of the facility. 5 of 7 • However, it is also understood that the Juvenile Court of the placing County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. (16) It is further understood & agreed by the parties hereto that the County placing the child in the facility is responsible for any damages caused by the child that is placed at the facility. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this contract, KERR COUNTY JUVENILE BOARD agrees as follows: (a) KERR COUNTY JUVENILE BOARD will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. KERR COUNTY JUVENILE BOARD will take at" irmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color or religion. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or advertising, lay- off or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. KERR COUNTY JUVENILE BOARD agrees to post in conspicuous, places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non-discrimination clause. (b) KERR COUNTY JUVENILE BOARD will in all solicitations or advertisement for employees placed by or on behalf of KERR COUNTY JUVENILE BOARD, state that all qualified applicants for positions in the detention facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. 6of7 M This Contract and Agreement this date executed is made by and between the parties hereof, it being the declared intention of the parties hereto that the above and foregoing contract is a contract providing for the care of children who have allegedly committed an • act of delinquency or an act indicating a need for supervision and payment for such care by the placing County for such children placed in the facility by the Judge of CALHOUN County having juvenile jurisdiction. This contract is in lieu of all previous contracts or agreements by and between KERR COUNTY JUVENILE BOARD and CALHOUN County for these purposes. Said previous contract to terminate, become null and void, and be of no further force or effect of the date this contract becomes effective. IN WITNESS WHEREOF, we herounto affix our signature this _��, day of 1997. ." v CALHOUN ROBERT A. DENSON CHAIRPERSON KERR COUNTY COUNTY JUDGEOND PRESIDING JUVENILE BOARD OFFICER OF SAID COURT YVETTE CANTU, CHIEF JUVENILE PROBATION OFFICER CALHOUN, COUNTY, TEXAS 7of7 9 264 Bill Devine with Pebsco addressed the Court concerning the following Establishment of Custodial Account and Life Insurance Transfer Authorization. A motion was made by Commissioner Jurek and seconded by Commissioner Floyd to establish the Custodial Account and Life Insurance Transfer Authorization to Pebsco, the deferred compensation plan administrator. Commissioner Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. FSTABLISHMENT OF CUSTODIAL ACCOUNT AND LIFE INSURANCE TRANSFER AU IMOMZATION to i WHEREAS, p, 'beUn�iped Moyer is the owner of one or more fife insurance policies issued Y mmonwealth Life Insurance Company, Kentucky Commonwealth Life Insuntace Company, P Plea Security Life Insurance Company. or Ptovidian Life and i%alth Insurance Company (the "Policies") in connection with the deferred compensation Plan it maitrivas for its employees '(the "Plan") pursuant to Section 457 of the Internal Revenue Code or l9g6, as amended (the -Code-); and WkW-REA3, as a result of an amendment to the Code all assets and income of the Plan must be held in a trust, custodial account or annuity contract; and WIMRF.AS, the Plan has been amentied to rcflext'be changes requited by the amendment to the Code. and WHEREAS. the Employer desires to adopt the Code Custodial Account") to hold assets. other than annuity contracts. which will Provide (the "Custodial Participants and beneficiaries- and pro+ide benefits for the WAS, as a result of the amendment to the Code, the Employer dcsires to transfer owocrshiP of the POlicies to Bank One Trust Company. N.A. (the "Custodian") for the exclusive benefit of the Plans participants and beneficiariex NOW 77HEREFOM the undersigned .aI er Agreement, adopts the Custodial Account. authorizes Custodian, and designates the Cost ttanytslttp sfc of owneto the tPolicies to the dioan as the beneficiary to the Policies. EMPLOYER: CALHO 1 YA , TrrLE: COUNTY JUDGE, CALHOUN COUNTY. TEAS DATE: OCTOBER I3 1997 265 AGREEMENT WITH TEXAS AGRI-BUSINESS ELECTRIC COUNCIL A Motion was made by Commissioner Jurek and seconded by Commissioner Piaster to accept the following Agreement and authorize the County Judge to sign. Calhoun County is to pay $200.00 and the Navigation District is to pay $200.00. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. • LETTER OF AGREEMENT This letter of Agreement is entered into effective September 26, 1997 between the Texas Agri -Business Electric Council and the following participating Texas Counties: Calhoun Colorado Jackson Matagorda Victoria Wharton The Texas Agri -Business Electric Council agrees to perform a study titled "The Agri - Business Development Potential of Food & Fiber Products in the Mid -Texas Coast Area" as outlined in the attached proposal bearing the same title. The study will commence effective October 13, 1997 and conclude by approximately February 28, 1998. The participating Counties agree to pay the Texas Agri -Business Electric Council the total sum of $17,400 upon completion of the study as outlined in the attached proposal. The Texas Agri -Business Electric Council and the participants agree that individual authors or contributing student workers whose names appear on the study may request permission from the study participants to show (but not release) the completed study and related materials to prospective employers and clients for the sole purpose of illustrating examples of past work completed. It is understood that the study participants have the right to refuse this type of request should they feel that showing the study and/or materials would have a detrimental effect on the studies proprietary nature. 211 S. Ann Street Room 217 Port Lavaca TX 77979 U �f Dat 0 266 • Commissioner Floyd discussed with Court whether to proceed with the study of job classifications and salaries for Calhoun County employees. He stated he would need the support of the Court to proceed. There was some discussion from others that having checked with other counties they didn't implement the study once they had the results. Commissioner Floyd made the motion for his appointment by the Court to proceed in negotiations for the study, stating he wouldn't do it without the support of the court. There was no second to the Motion. The Motion died for lack of a second. DEPARTMENT OF PUBLIC SAfETY - TRANSFER OF ITEMS TO COUNTY JUDGE'S OFFICE A Motion was made by Commissioner Finster and seconded by Judge Hartzog to transfer the following items from the Dept. of Public Safety inventory to the office of County • Judge- 3 Walkie talkies, Microtech scanner and 3 Motorola Pagers Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DISTRICT CLERK- J.P. PCT. 3 - TAR ASSESSOR -COLLECTOR - SNERIFF'S DEPT. - J.P. PCT. 4 - MONTHLY REPORTS The District Clerk, J.P. Pct. #3, Tax Assessor -Collector presented their reports for August, 1997, the Sheriff and J.P.Pct. #4 presented their reports for September, 1997 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Finster and Judge Hartzog all voted in favor. • 2wl 0 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�o tk+ QVL (Department making this request) Date: �J _ 13 -q I I request an amendment to the CIS budget for the year following line items in my department: Amendment GL Account # - -Account Name ---Amount - -Reason Ltb, An) ILI Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • m BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: October 8, 1997 I request an amendment to the 1997 . budget for the year following line items in my department: GL Account # 01-25-05-64ZO 01-25-05-6450 Account -Name TyiniCountyiravel - Out Training - Registration �ees Net change in total budget for this department is: other remarks/justification: Amendment Amount _ Reason -'"'""'-""' to pay travel-expens-es + 141.00 for TDCAA Annual Criminal - 141.00 Johnv0. Whitlow and ames 0. RERUUMT- 0.00 I understand that my budget cannot be am ded s requested until Commissioners' Court approval is obtain d. Signature of official/department head: fl_ Date of Commissioners' Court approval: Date posted to General Ledger account(s): u M BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: iJ C c —M atad (Depgrtment making this request) Date: I()- h V -91 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- 0I-(465- �yc J� + �Ja,.-J 34 O-q"�3-5501 CLE't-ti 3� --------------- Net change in total budget for this department is: $ "-0 ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 2770 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depar ment making this request) Date: 10 - G; -q -1 I • 0 I request an amendment to the 159 budget for the year following line items .in my department: GL-Account #- 0l- Ot oc -- 1I(x Amendment ---Account Name Amount - LJ v Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 `i J �UDGET AMENDMENT REQUEST To: Calhoun County Commissioners` Court • From: Ia {Department making this request) Date: I ko 110 -41 I request an amendment to the jq� budget for the (year) following line items in my department: Amendment Name Amount Reason GL�rAccoun//ttr/fAccount ----- ------------------- ---I ,+ 93 i 4o- �O�f�`b 3"1� (�I-g5g0-�,q i`I CA I�c�o J �f hr T- .-- Net change in total budget _ for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: — Date posted to General Ledger account(s): • 2'72 BUDGET AMENDMENT REQUEST • To: Calhoun County lCnjommissioners' Court From: ��,al, " QA-f (Department making this request) Date: 10 A _q ' I request an amendment to the 1 I 3 budget for the year following line items in my department: Amendment GL Account Account Name -- Amount ---Reason-- --- ------------- ------------------ ff Lev S o rr , Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court -approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): n 273 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Library • (Department making this request) Date: 10-1-97 I request an amendment to the 1997 budget for the year - following line items in my department: Amendment GL Account # Account Name ---Amount-------Reason -------------------- ----- ------ 01 60-05 4201 4705 4402 4705 Appointed Official Temporary Employees Administrative Asst. Temporary Employees Net change in total budget for this department is: Other remarks/justification: 1,710 % 1,710" <4 , 200',> 4,200 Minimum wage increase Wages for Temporary Asst. Librarian position • Y $ 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: k Date of Commissioners' Court approval: ` Date posted to General Ledger account(s): • 274 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 'n -Cf _9 I • I request an amendment to the budget for the year following line items in my department: GL-Account if_ CJ�'(eliC'�i�i --- Account -Name l.D Net change in total budget for this department is: Other remarks/justification: Amendment Amount n C v Reason ------------------- _....._...... r I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 0 0 BUDGET AMENDMENT REQUEST To: Calhoun ,�Co""unty Commissioners' Court From: (Department making this request) Date: 10 —1 0 -CI I I request an amendment to the budget for the year following line items in my department: GL-Account ill-L 0 JLJ - 6-73)- Amendment ---Account Name -- Amount Net change in total budget for this department is: $ Other remarks/justification: ----- -Reason Lf 1� C- r ; I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 40 CJ BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l� P f -r, A QM.,i (Department making this request) Date: r ; I request an amendment to the IC)CI / budget for the year following line items in my department: Amendment GL -Account-- -- Account -Name --- - Amount---- --------------� ta (, Net change in total budget for this department is: Other remarks/justification: -Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): I 277 0 BUDGET AMENDMENT REQUEST r To: Calhoun County Commissioners' Court From: (i n 7 (Department making this request) Date: 10 _ I I request an amendment to the [qcO budget for the year following line items in my department: GL Account # J6-4'c)o8-!iI10 90 Account Name Net change in total budget for this department is: other remarks/justification: 7 Amendment Amount Reason -------------------------------- $ — O I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 278 BODGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court is r. From: R 6 1 (Department making this request) Date: l o _ (10 _1 -7 • I request an amendment to the _Iq9 -1 budget for the year following line items in my department: Amendment GL_Account # Flo-S� �-UO �101 0)) — dr'1-`o -n)qo Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): n 11 BUDGET AMENDMENT !LT11 To: Calhoun County Commissioners' Court From: ( epartment making this request) Date: t G 3 -1( 1 I request an amendment to the I(i budget for the year following line items in my department: GL Account # W -8bl9 - -7 30) Ls-15%11—!Squl ---Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------------- wLJi � 7),'X ; J e. � I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): .1 280 i HIIDGET AHENDHENT REQUEST To: QCalh000un County Commissioners, Court From':4 (Department making this request) Date: 10 - 0 _ 9 1 I request an amendment to the j Zf7 year following line items in my department: GL-Account-1- Q9-bbo -5y0 ( budget for the Amendment Account Name Amount COC Net Change in total budget for this department is: Other remarks/justification: _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $655,880.36 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $3,640.71 for the Hospital Indigent Health care fund were presented by the County Treasurer for payment and after reading a verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. COUNTY TREASURER - MONTHLY AND QUARTERLY REPORTS The County Treasurer presented her monthly report for September and her Quarterly report and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said reports be approved. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. 281 (AIR" COBRIy, 13yh5 Slal(M(RI or BALANCts Beirut Wavle 11(191 Receipts cisbursaseots 9130M 6eseral 14.2011596 056.319 42.168,116 12,795,121 goad 3 Bfidpe Rover aI 195,810 64.126 121,041 132,017 4044 6 Bridge pteciaat 1 U4.198 64,864 91,6" 233.$96 Road 1 Budge predict 2 13,129 45,445 12.870 66,344 Road 4 hides prechol 3 293,941 47.426 76,753 261,944 Road t Bddst p4ciacl 1 265,124 121,704 1691253 225161S iH-lateral Road 266,171 19,456 169429 135.478 Rvy $lit" to" 401,127 5,605 0 415,S32 ea44 Hrinteuxs Praciel 1 61.138 941 0 66,081 Raid Bainteants Predad 4 11.460 190 0 11,6S0 lateral had predact 1 3,113 54 $All 39 Lateral Road Fietiut 2 3,111 54 3,168 I9 lateral Road ?fodnot 3 3,773 54 3,188 39 initial Road predict 4 3.791 53 1,80S )9 Flood Control Precinct 1 911W 11295 198 32,591 flood Capital precinct 2 1,231 11 0 1.249 Flood Control Fearful 3 21,223 245 0 11,468 flood Cantwell pluiort 4 1,606 21 0 1,629 Airport HoiLLensue 15,199 406 2,166 33.519 law library 1,965 4,779 4,17S 2.169 Wine Sift Hetadai 31816 146 116 4,406 Fiat t (Otis Roldip4 112.475 39,042 31,347 120.110 boullaes 45,221 was 11601 49,997 Slants 40.811 9,041 13,196 37,318 Las Informed trial treat 0 t2.621 700 11.121 Records Basapeae t-Cwyty Clerk 45,123 7.644 9,069 43,738 Retards Bost. 4 Prdsetwlioo 6,751 lit 0 1,530 toarlhousa Security 31.191 21481 0 34,212 34vuile Prabollse 106.301 76,071 88.991 93,381 Obtnitt Court - Invited Farr 2.400 31127 4,961 $64 Cavity C"rl - iavital July 1,610 144 264 1,954 Come Sales tax Revenue 136,176 1,924 0 137,700 Sheriff fa,lalted Property I52 0 0 152 Capital proj-seaddfl Boat ea pifarA loo,WO 6 4 100,0" Capital Projt&(hoc. Bay" Part 18.13) 231 11064 13,306 Capital plojechBeach sevet 12,656 4 1.440 th216 capital proint-trestviev 5evot 0 S0,000 11.120 lo,880 library Cart. o1 Oblig. let. 4 SIR, 13,821 1.259 4,106 11,316 610. obli9. Sands lit. A 5kp, 95,7" 11246 02,275 20.931 ran. obli9. get. Soyds let. I sk4. 198,024 4.226 00,531 121,715 lit AnticipatioA Boles Construction 1,101,142 31.133 302,16$ 1,86,410 lit Anticipation Roles lit. I Sip. 69,516 124 0 10,504 Cam sity Rival"$#at 0 S21701 $2.703 0 Capaudly Revtl"Ital 11 0 3.025 3,625 0 Hospital 0peralia4 1,318,126 31S02.222 31270,358 3,550,190 Hospital Be"Will 10181 135 0 10,532 Witted Heallheae $9.142 t23,113 211,041 51,013 likely n7,804,217 15,187,94/ 41,n1,292 111,864,121 We the rmdenigned Canty Jtdge and Convissioners in and for Cancun County, Te%esu hereby certify that we have this date ends an exeminatim of the Canty Treastirer's quarterly report, file) with us on this 13th day of QC[O 1997, and have said the sane to be mrrect ant 3n or r. WMASS pM 141r4k9. officially, sis l y of October 1997. . 1 IAva G IN y .lurlge� Lamy FaLk H. F a C issi r Pre nc' . 1 C�apyntn/fissianer Precut W. 3 m Jurek 2ceruneth W. F natteerr V Cendssia,er P 3nct W. 2 Cmsdssierer Precinct W. 4 SWUHta 7O AM StRISCRIGM WIFF E W, County Judge, and County Canntas lrnere of said Calhoun Catnty, each respectively, m this _I I day of _1Lrnhir , 1997. BEFORE ME, the undersigned authority On this day personally appeared Sharron 96arek, Oxnty Tma nIrer of Calhoun Canty, easy% that the within and foregoing report is true and carrect. r�gv.&I Slwrron Harek, Cr,tnty'heasurer 'Firm tm fae0303 Tuts 13th day of Octobe 1997 and recorded this 13th t&-Y--- Octo ae Marlene Paul By nClerk 9im j Shirley fleshy THE COURT RECESSED UNTIL FRIDAY OCTOBER 17, 1997. • 0 REGULAR OCTOBER TERM HELD OCTOBER 17, 1997 THE STATE OF TEXAS § S • COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 17th day of October A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said Counter and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - ESSENTIAL POWER REVISION PROJECT - MEMORIAL MEDICAL CENTER No bids were received. Will have to be re -bid. BIDS AND PROPOSALS - LEASE OF A NUCLEAR MEDICINE SYS FOR MEMORIAL MEDICAL CENTER. Bids were received from the following for lease of a Nuclear Medicine System for Memorial Medical Center and the hospital will take the bids and return with a recommendation. ® GEMEDICAL SYSTEMS MEMORIAL MEDICAL CENTER GE MILLENNWM FINANCE AND SERVICE PROPOSAL October 16, 1997 uMOPE g1 lu. w FALR MARKET VALUE LEASE: $5743.50/month • Term: 60 month • End of Term Options: -Purchase -Extend Lease -Return to GE • 1$ BUYOUT LEASE: $6292.64/month • Term: 60 months • End of Tenn: $I purchase SERVICE PROPOSAL: $1681/month • 4 year agreement after warranty • Sam to 5pm coverage • Includes all parts and labor • Crystal coverage • INSFM remote maintenance and applications • Accessories discount • First available field engineer • Service from San Antonio and tiorpus Christi • Back-up service from Houston v WQ ADAC LABORATORIES QUOTATION OPTIONS DIFFERENTIATED ADAC COMPUTER COMPARISONS _ SUN WORKSTATIONS PEGASYS SPARC 20 PEGASYS ULTRA SPARC MEETS COMPUTER Rln RPFrR =V.. ^. ^. 'A....___ _._ _ __ QUOTATION #AO-2426UWU:I �n.ccw �k lvlru 1 tK blu SPEC QUOTATION#AO-2420002-NUC $ 246,000 $268,000 32 BIT SUN SPARC B4 BIT ULTRA SPARC SUPERSCALEF 32 MBYTES CPU MEMORY 128 MBYTES CPU MEMORY 50 MHZ 16 167MHZ 2.1 GBYTE DISK DRIVE GBYTE DISK DRIVE ACQUISITION STATION: PC , ACQUISITION STATION: ATLAS ULTR SPARC 167 MHZ 3 GBTE DISK DRIVE, ZIP DRIVE, FLOF ADAC OFFERS TO MEMORIAL MEDICAL CENTER THE ULTRASPARC PEGASYS COMPUTER AS IT EXCEEDS ALL BID SPECIFICATIONS; BUT, MEETS MEMORIAL MEDICAL CENTER'S NEEDS FOR THE FUTURE WITH EXPANSION AND GROWTH IN NUCLEAR MEDICINE. THE ULTRA SPARC IS THE SYSTEM THAT ADAC SELLS WITH OUR HIGH END PET TECHNOLOGY SYSTEMS IN ORDER TO MEET THE HIGH DEMANDS FOR THROUGHPUT AND PRODUCTIVITY. IN A SINGLE CAMERA DEPARTMENT, THIS MEETS YOUR NEEDS FOR THE FUTURE AND PROTECTS YOUR INVESTMENT FOR THE LONGTERM. -Leadership •Technology BETTER HEALTH CARE 540 ALDER DRIVE. MILPITAS. CA 95035 L` • 408.321.9100 fax 408.321.9536 284 QUOTATION/ORDER •ORDER SUMMARY PRESENTED TO: (COMPLETE LEGAL NAME) MEMORIAL MEDICAL CENTER 810 N Ann St PORT LAVACA, TX. 77979-290 In Touch with Tomorrow TOSHIBA GLDB R&OITA 1MEDiCAL SYSTEMS DATE: 10/09/97 QUOTE NO. 9870 DELIVER TO: MEMORIAL MEDICAL CENTER 810 N Ann St PORT LAVACA, TX 77979-290 EQUIPMENT SUMMARY: A-710OA/QI GAMMACAMER.A9MGLE HEAD SPECT GCA-7100AAJI GAMMACAMERA,DIGTTAL NDDT710A DETECTOR ASSY NDCL701A COLL vIATOR,LEHR NM-MPAD MOUSEPAD,TOSHIBA NDCL720A COT J MATOR,LEGP NDCV731A/A COLLIMATORNIMF14CAST i243-935 PHANTOMJMC.BAR WIT TRIGGER,R-WAVE,7" MONITOR 01CAS-T SUPPORT,PATIENT (ARM & LEG) NDCL701A COLLIMATOR,LEHR NL NP1660 CODONICS NL CEQUAL CEQUAL This quotation shall remain valid for days (not toexceed 60days) from date of submission. All prices are F.O.B. Tustin, California. Payment terms for Therapy CT MRI and X-ray equipment are: Cash - 10% down payment,10% upon shipment, 20% net 30 days after shipment or upon availability for first use by purchaser, whichever comes first. Payment terms for Nuclear, Ultrasound and Mobile X-ray equipment are: Cash -10%down payment, 90% net 30 days after shipment or upon availability for first use by purchaser, whichever comes first. Additional terms and conditions of this quotation appear on reverse side hereof. ACCEPTED, AGREED AND ORDERED: • CUSTOMER REQUESTED DELIVERY DATE: 0 c PVRCNASE0.'S SIGNATURE/Tni.E DATE .I roSHISA REP! CONTACT DATE OiTRICr SALES MANAGER 285 In Touch with Tomorrow TO S H i BA QUOTATION/ORDER GLOBAL IMAGING • MEDICAL SYSTEMS ORDER DETAIL PTS NO. 123176 10/09/97 9870- PRESENTED TO: DATE: QUOTE NO. MEMORIAL MEDICAL CENTER PAGE 810 N Ann St PORT LAVACA, TX. 77979-290 EQUIPMENT SUMMARY: (continued) RS-5060E-T DISK DRIVB,I.3GB MAG OP +2DISK ( quantity 4 ) NES-8400 SOURCE,CO-57 GCIS01-PEG GAMMACON ADAC PEGASYS SYSTEM TOSPEG01 GAMMACON BI-DIRECTIONAL 187-M THYROID UPTAKE SYSTEM 187-246 COUNTER,OPTIONAL WELL 101-103 SOURCE,CHECK NSMD-020A SO%TWARE,MODEM UI/DI SERIES 001224-XX MODEM,EXTERNAL COURIER ( quantity 2 ) UPS-6NN=8Q POWER SUPPY, X SERIES CT CONS NL BATTERY PACK 25 MINUTES PURCHASER �uniEs oArE 0 • TOSHIBA REPICONTACT IKMAI 4ATE .286 UOTATION/ORDER RDER DETAIL P"RWT AL MEDICAL CENTER 810 N Ann St PORT LAVACA, TX. 77979-290 In Touch with Tomorrow TOSHIBA GLOBAL IMAGING ■ MEDICAL SYSTEMS PTS NO. 123176 10/09/97 9870 DATE: QUOTE NO. 1 PAGE #GCA-7100AlUI GAMMACAMMA,SINGLE HEAD SPECT GCA-7100A/UI Single Head SPECT and Whole -Body Gamma Camera . The GCA-7100A is a digital gamma camera with a rectangular detector. SPECT acquisition, dynamic acquisition, and static acquisition can be performed with one touch. The operator console includes a SPARC CPU for clinical analysis. The local area network can be extended by means of Ethernet. PEATURES: DETECTOR SUPPORT STAND NGSD-710B (1) The movements of the detector support stand include the movement of the stand itself, and the orbital rotation, radial movement, and detector rotation. *Support Stand Movement -Driving Method: -Movement Stroke (Under CPU Control) -Speed (with Pendant Switch): -Speed (Under CPU Control): Motor Driven 1,850mm 2 speeds (300cm/min., 100cm/min.) 5 to 200cm1minute A rectangular detector, 550mm x 400mm, .improves the throughput of whole -body and SPECT acquisitions. *Orbital Rotation of the Detector -Driving Method: -Range: -Speed (with Pendant Switch): -Speed junder CPU Control): *Radial Movement of -Driving Method: -Range: the Detector -Speed (with Pendant Switch): Motor Driven -15* to 3751 2 speeds (2 RPM, 113 RPM) 2 to 115 RPM Motor Driven 90 to 310mm Approximately 80cm1min. PURCHASER TOSHIBA REPfCONTA INITIALS DATE INRMALS DATE 28 In Touch with Tomorrow TOSHIBA QUOTATION/ORDER GLOBAL IMAGING • MEDICAL SYSnms ORDER DETAIL PTS NO. 123176 IIEJeL P�� MEDICAL CENTER 810NAnnSt PORT LAVACA, TX. 77979-290 *Detector Rotation -Driving Method: -Range: -Speed: *Stand Aperature Approximately 62cm *Positioning Monitor -Monochrome Monitor -Persistence Image Display *Display Panel -The detector rotation angle, the distance, and the current position stand are displayed. 10/09/97 9870 DATE: QUOTE NO, 2 PAGE Motor Driven 0* to 900 1.2 RPM support stand movement Of each part of the support *Pendant Switch -The switch is used for moving the support stand, operating the detector, setting the acquisition protocols, and to control the acquisition. *Auto switch Panel -The support stand is moved automatically to the set position, i.e., home, collimator exchange, Head SPECT, Whole -Body acquisition positions. DETECTOR NDDT7I0A (1) *Rectangular Detector -Effective Field of View: -Photomu2tiplier Tubes: -Crystal Thickness: *Detector Performance -Energy Range: -Intrinsic Resolution: -Uniformity 550mm x 400mm 76mm (311): 49 Tubes 59.5mm (2.511): 2 Tubes 9.5mm 50 - 520KeV 3.7mm FWHM (99mTc, CFOV) 2.5% (99mTc, DIFF CFOV) 0 • PURCHASER TOSH18A PEPICOEACT INITIAL DATE INMAb DnrE In Touch with Tomorrow TO S H i BA GLOBAL IMAGING ■ MEDICAL SYSTEMS UOTATIONIORDER PTS NO. 123176 RDER DETAIL 10109/97 9870 DATE: QUOTE NO. 3 "9R OTt2AL MEDICAL CENTER PAGE 810NAnn St PORT LAVACA, TX. 77979-290 -Linearity 0.2mm (99mTc, RIFF CFOV) -Energy Resolution: 10.0% (99mTc, UFOV) -Maximum Count Rate: 230kps (99mTc, 20% Window in Dynamic Acquisition) OPTOTUNE (TM) The detector performance stabilizing circuit Optotune (TM) stabilizes and maintains the basic performance characteristics of the detector. -Real-time correction -Correction including photomultiplier and detector circuit -Correction of Image Display -Reference light source not required TABLE MBSW700A (1) •Table for both whole -body and SPECT acquisition. -Driving Method- Hydraulically Driven -Vertical stroke of tabletop: 450 to 815mm above floor -Length of general purpose tabletop: Approximately 2,340mm -Removable -Maximum Load: 397 pounds 180 Kgf max. COLLIMATOR NDCL70IA (1) Low energy high resolution collimator. -Energy Range: Up to 170KeV -Collimator contact safety switch A touch sensor is mounted on the surface of the collimator. If the patient comes into contact with it while the detector is in motion for data acquisition, the detector moves away from the patient. -Collimator Exchange Cart ROBOCOMTOUR (TM) The Robocontour feature enables the detector to adjust to the patient's body contour in both whole -body and SPECT acquisitions. The information is provided to the system via Infrared sensors. Robocontour operates automatically during the patient's exam and NO "LEARN MODE RUN" is necessary. . OPERATOR CONSOLE MC00050B (1) PURCHASER TOSHIBA REPlCONTACT I]RIALS DATE ISITVAS DAiG. t In Touch with Tomorrow __. TOSHIBA QUOTATION/ORDER ORDER DETAIL PRESENTED TO: MEMORIAL MEDICAL CENTER $10NAnn St PORT LAVACA, TX. 77979-290 *Computer -CPU: -Number of Processors: -Main Memory Capacity: -CPU Clock: -Processing Capacity -SPECrate int92: -SPECrate fp92: -Interface Ethernet: *Memory System (built-in) -Magnetic Disc: -CD-ROM: -Floppy Disk: *Color Monitor -Size: -Maximum Display Area: -Color Level: -Gray Scale: GLOBAL IMAGING a MEDICAL SYSTEMS PTS NO. 123176 10109/97 980 DATE: QUOTE NO, 4 PAGE Ultra SPARC I I28MB I67MHz 252 351 I port (IOBase-T) 2.IGB (formatted) 644MB Max. 1.44MB 0 51cm (20inches) I280 Pixels (Horizontal) I024 Pixels (Vertical) 256 Levels each R,G,B 256 Levels in Combination RGB 256 Levels for each color scale SOFTWARE The software operates under the UNIX (Solaris) operating system, and a complete library of software programs for nuclear medicine is provided. Clinical Software *Brain -99mTc-HMPAO correction using the Lassen method. *Heart -Myocardial analysis -Display of a myocardial uptake map PURCHASER IMTIA15 I DATE L J 705HIBA REP/CONT�C'i ISITIBA pATF • In Touch with Tomorrow TOSHIBA QUOTATION/ORDER GLOBAL IMAGING ■ MEDICAL SYSTEMS ORDER DETAIL PTS NO. 123176 �p 10/09/97 9870 PREMOMX1, MEDICAL CENTER DATE: QUOTE No. 5 810 N Ann St PAGE PORT LAVACA, TX. 77979-290 -Display of washout rate map -Display of a TII2 image -Generation of a standard image file -Calculation of extent score and severity core -Display of extent score and severity map -Analysis of myocardial profile map and curve -Cardiac pool analysis -Cine-made display -Phase analysis -Calculation of cardiac ejection fraction -Fourier analysis of ventricular volume curve -Display of the wall motion using thin lines -Display of the wall motion cine -Regional cardiac analysis -Extraction of the left or right ventricle by the first pass dynamic method • -Shunt rate -Cardiac output -Lunglheart ratio -Quick cardiac ejection fraction *Kidney -Renogram curve analysis -Calculation of effective renal plasma flow -Calculation of glomerular filtration rate -Function analysis of renal perfusion phase -Renal uptake calculation *Calculation of uptake rates (thyroid, liver and bone) *Pulmonary ventilation and perfusion analysis *Subtraction analysis of the parathyroids *Gallbladder ejection fraction *Gastric emptying Software for SPELT processing *SPELT image reconstruction *Slice orientation *Selection of an optimum filter for SPECT *Information generation for SPECT data *3D display *3D maximum intensity back -projection (MIP) *Chan and Sorensen,s absorption PURCHASER TOSHIBA REPlCONTACT " mm�rs o,�Tc rumnt5 on 291 QUOTATION/ORDER ORDER DETAIL PREWE%€QAL MEDICAL CENTER 810 N Ann St PORT LAVACA, TX 77979-290 In Touch with Tomorrow TO S H t BA GLOBAL IMAGING ■ MEDICAL SYSTEMS PTS NO. 123176 10/09/97 9870 DATE; QUOTE NO. PAGE (including compensation for the headrest and table) Basic image processing software *ROI processing -Shape of ROI: Rectangular, circular, elliptical or polygonal -Registration and deletion of an ROI -Contour display of an ROT -Statistical processing for.an ROI -Simultaneous setting of ROTS on four -frame image -Sum, subtraction, product, move or copy of ROIs, mirror inversion of ROTS, split ROT, or radially divided ROI -ROT setting per frame -ROT setting for two-dimensional data *Curve processing Curve generation Curve display Curve calculations: -Smoothing -Display of numerical values for a curve -Exponential function approximation of the rising curve -Exponential function approximation of the falling curve -Fourier series approximation -Calculation between curves or between a curve and a constant -Approximation by the two -compartment method -Line approximation -Differential curve generation -Integral curve generation -Calculation of integral value between cursors *Frame processing Affine transformation -Frame parallel movement -Frame rotation -Enlargement or reduction of frame -Mirror inversion of frame Filtering -Spatial filtering of any shape -Time-directional smoothing of a frame Addition and merge -Frame addition PURCHASER INmui On re • TOSMBA REPfCOMACT ISKtBAMAU OwFE 92100. QUOTATION/ORDER ORDER DETAIL ... WMbkAL MEDICAL CENTER 810MNVAnn St PORT LAVACA, TX. 77979-290 In Touch with Tomorrow TOSHIBA GLOBAL IMAGING • MEDICAL SYSTEMS PTS NO. 123176 10/09/97 9870 DATE: QUOTE NO. 7 PAGE -Frame mean addition Calculation of image values -Natural logarithm (1n) of image values -Exponential function (exp) of image values -Raising of image values to the alpha -power -Blanking of areas outside the ROT -Imaging of ROI patterns Arithmetic operations of images -Addition, subtraction, multiplication and division between continuous images -Addition, subtraction, multiplication and division between images and constants Profile processing (generation, display and storage of a curve) Superimposed display of two images (with alignment function) -3-Dimensional Display • >Surface Extraction by Threshold >Shadow and semi -transparent display of surface 0 'Quantitative Gated SPECT Software NSOG-050A A completely automatic algorithim to quantitatively measure left ventricular ejection fraction (LVEF) from gated 99mTc-sestamibi myocardial perfusion SPECT images. Automatic segmentation and contouring of the LV was successful in 65165 (100%) of the studies. Toshiba's automatic method is rapid and highly agrees with conventional radionuclide measurements of EF, thus providing clinically useful additional information to complement myocardial Perfusion studies. PURCHASER TOSHIBA !Al 1\RIAB DATE INTAl3 DATE 293 QUOTATION/ORDER ORDER DETAIL PRESENTED TO: MEMORIAL MEDICAL CENTER 810NAnn St PORT LAVACA, TX. 77979-290 • r• d ► r •, GCA-7100A/UI GAMMAICAMFRA,DIGUAL NDD1710A DEPFMOR ASSY NDC L701A COLLIMATOR, MIR - Whole body bone - Technetium agent NM-MPAD SOLD-2SMAY96 DESK,30X6V MOUSEPADMOSMA KMEPDXY FLOOR SOLARIS 2.X MEDIA NDCL720A COLLIMATOR,LEGP - Low energy, general purpose NDC.'V731A/A COLLIMATOR,MF.HR CAST - Gallium and Indium studies - Cast collimator 243-935 In Touch with Tomorrow TOSHIBA GLOBAL IMAGING ■. MEDICAL SYSTEMS PTS NO. 123176 10/09/97 DATE: QUOTE NO. 988 PAGE IO1T 7RIGGER,R-WAN%7^ MON=R - Clear, bright, non -fade display - Trace freeze - Sealed soft touch controls a PURCHASER NlrlAU I UATF. • TOSHIBA REPICONTACI' M MAL$ MTF. In Touch with Tomorrow TOSHIBA GLOBAL IMAGING MEDICAL SYSTEMS QUO TATIONIORDER ORDER DETAIL PRESENTED TO: MEMORIAL MEDICAL CENTER 810 N Ann St PORT LAVACA, TX. 77979-290 (Continued) - Easy menu set up format - Patient lead selection - Electro surgical noise suppression - Calibrated test mode - Patient lead configuration display - Continuous limits display - Defibrillator protection - Visual and audible alarms for: • High/Low heart rate • Asystole • Lead fault 01CAS-T PTS NO. 123176 10/09/97 9870 DATE: QUOTE NO, 9 PAGE SUP'P'ORT,PATIENT (ARM & LEG) • NDCL701A COLLIMATORJIM Whole body bone - Technetium agent NL CEQUAL CEQUAL RS-5060E-T (4) DISK DRIVE,I.3GB MAG OP+2DLSK Ricoh Magneto optical Rewritable Disk Drive - 1.3GB Storage Capacity with SCMA-184: the next generation standard Twice the storage capacity of conventional MO drives - Speedier Data Transfer Increased disk rotational speed Advanced split -head optics Direct -seek method 1024KO Data buffer memory - Maintenance -free dust -proof design Optical unit is totally shielded from mechanics No filters to change or lens to clean - Enhanced reliability PU0.CHASER TOSHIBA REPICONTACT 1\RfAlS DA- IIIMAIS DATE 295 In Touch with Tomorrow TOSHIBA QUOTATION/ORDER GLOBAL IMAGING • MEDICAL SYSTEMS PTS NO. 123176 ORDER DETAIL 10/09/97 980 PRESk 1L MEDICAL CENTER DATE` QUOTE NO. 10 810 N Ann St PAGE PORT LAVACA, TX. 77979-290 (Continued) Advanced technology results in proven reliabilty MTBF of more than 55,000 hours - Exceptionally.user friendly Lightweight compact design Convenient switch options at back of unit - Utilizes Cartridge ROD-5130F 5.250 1.3GB ff-1 1=1 187-246 101-103 i ; . .II• • NL BATTERY PACK 001224-XX GAMMACON ADAC PEGASYS SYSTEM GAMMACON BI DIRECTIONAL THYROID UPTAKE SYSTEM SOFfWARE,MODEM UI/DI SERIFS F; SEll�l lw• 0 PURCHASER TOSHIBA REPICONTACT INITIALS DATE LYQIALS OA iE In Touch with Tomorrow To S H 1 BA GLOBAL IMAGING a MEDICAL SYSTEMS �UOTATION/ORDER PTS NO. 123176 ORDER DETAIL 10/09/97 9870 PREM%bfdAL MEDICAL CENTER DATE: QUOTE GE 11 810NAnn St PORT LAVACA, TX, 77979-290 rils /1 1. • L` TOTAL QUOTE PRICE $317XL00 Applicable Sales Tax Additional PURCHASER TOSHIBA REPR'ONTACT NMALS I GATE INITIALS I DATE 297 GENERAL DISCUSSION OF COUNTY MATTERS - SMITH ROAD • !Na or Tiney Browning and Acting City Manager Barbara Gibson came before the court to update them on the Smith Road Development. Ms. Gibson displayed a drawing on proposed Smith road extension which shows the Bay Vista Estates, Brook Hollow Estates and a proposed IS hole golf course, with possible hotel site. The drawing was by Leon Howard, Architect. She left copies of the Master thorough- fare plan. PROPOSED WELLNESS FACILITY AT THE PORT CITY MALL Dr. Paul Bunnell appeared in support of the Proposed Wellness Center at the Port City Mall. He represents citizens as Board Chairman of YMCA and as staff of Hospital for development of a Wellness Center. Plans .for an indoor pool for exercise and therapy. He stated the staff at the hospital is supportive of the pool. (Letter entered into records). Dr. Starkey spoke and said he had hip replacement and tried the aquatic center in Victoria and the therapy got him back into his normal activities much sooner. Marilyn Bratcher, Principal at Port O'Connor had to move to Victoria to take classes in the pool there. Billie Marie Dierlam, Lynn Rhodes, Maria Camacho, Janet Johnson, Calvin Grubbs, Marie Hawes and Sally Jones all spoke in favor of a pool. Eddie Teague from M.M.C. Physical Therapist brought literature on treatments and stressed benefits of the pool. Dr. Bunnell stressed this is a facility the entire community can use, not just for medical problems. One of the problems with the De Tar Center is it's high level of use all the time, there is a problem of getting people into the pool on a regular basis. This would add another dimension to the fitness program since it would be provided, not just to people with arthritic problems but people that just want to get into a wellness program, and that's something the YMCA is trying to help the hospital develop. Mr. Bybee stated he was delighted this group of people were here today. I didn't invite them and didn't know about it until a few days ago. Judge Hartzog he felt if we could build the facility that people would come and use it. Commissioner Jurek stated this would help the community and help people stay in the county. THE COURT RECESSED FOR ABOUT 15 MINUTES. 0 October 14, 1997 CALHOUN COUNTY MEDICAL SOCIETY 815 N. VIRGINIA PORT LAVACA, TEXAS 77979 • County Commissioners and Hospital Board, We the following. physicians as active members of the Memorial Medical -Center medical staff support the construction of a water therapy and fitness swimming pool at the planned wellness center. We feel strongly that aquatic therapy will be of great benefit to our patients who are unable to effectively exercise in other ways. Sincerely. M.S�.V�LVft, M G. William, MD arland, MD M. Munir, SAith, MD L.V. Pentego MD J.L. Griffin, MD R. Arroyo- Di z�, MD J A ^*o P. Bunnell, MD • Carl King with EMS stated Mr. Barber recommended the bid of Atzenhoffer Chevrolet for a total on the two chassis of $53,110.00. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the low bid of Atzenhoffer Chevrolet that meets the specifi- cations. ( Bids are recorded in Oct. 13 th Minutes, Vol. 17, Pages 248-254 Minutes Commissioners Jurek, Finster, Belk and Floyd all voted in favor. ma BIDS AND PROPOSALS - LEASE OF NUCLEAR MEDICINE SYSTEM FOR MEMORIAL.MEDICAL CENTER Sid McGinnis recommended that the bid of ADAC for a 5 year lease in the amount of $266,000.00 be accepted. A Motion was made by Commissioner Floyd, and seconded by Judge Hartzog that the bid of ADAC for $268,000.00 be accepted. Commissioners Floyd, Jurek, Finster, Belk and Judge • Hartzog all voted in favor. MEMORIAL MEDICAL CENTER APPLICATION FOR LONG DISTANCE EDUCATION GRANT A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to authorize the expenditure of $15,000.00 for Memorial Medical Center to apply for the Long Distance Education Grant. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. MEMORIAL MEDICAL 10 CENTER 815 N. Virginia Street Port Lavaca, TX 77979 (512)552-6713 October 17, 1997 M E M O R A N D U M TO Calhoun County commissioner's Court FROM Bob L. Bybee, zt SUBJECT: Distance Learnant The Board of Trustees of Memorial participation of the hospital in th They further requested approval fro hospitals' portion of.the matching Thank you for your consideration. 40 m Medical Center approved the e attached grant application. • Commissioner's Court since the grant will be $15,000.00. 300 s I MEMORIAL MEDICAL CENTER 815 N. Virginia Street Port Lavaca, TX 77979 (512)552-6713 October 14, 1997 MEMORANDUM TO Board of Trustees FROM Bob Bybee, President/CEO SUBJECT Distance Learning Grant At least two years ago I brought to this Board of Trustees the recommendation that Memorial Medical Center participate in the application for a grant that would enable us to provide distance learning services for our physicians, health professionals, and people of the community. The Board was very much in favor of the recommendation. However, the grant that we were soliciting would enable us to provide our portion of the matching finds as "in - kind". This could have easily been accomplished through the provision of personnel, space, utilities, and other services of value. Unfortunately we were unsuccessful in obtaining that grant. We are now working with Janet Weaver, Ph.d., as a consultant to assist us in obtaining a joint grant for the same purpose. However, this grant does not allow "in -kind" matching funds, and will require a $15,000.00 financial commitment on the part of Memorial Medical Center. The $15,000.00 will provide approximately $45,000.00 worth of hardware and will enable us to provide much of the required continuing education hours for health professionals without providing travel and lodging expenses. During the first 9 months of 1997 we spent $40,000.00 for travel and education. Annualized, our travel and education expenses are expected to be $44,500.00. It is our belief that distance learning will reduce annual expenses by 40%, or $17,800.00. In some cases we will still be required to pay a greatly reduced registration fee. However, our cost savings should be significant and the lost -time for out-of-town educational seminars diminished to a great extent. Attached to this memorandum is a summary prepared by Ms. Weaver for your consideration. 301 t , Const C October 13, 1997 To: Bob Bybee From: Janet L. Weaver ter 7echn C. 1107'/a W. Austin Street P.O. Box 387 Port Lavaca, TX 77979 512-552-6827 Regarding the M.G. & Lillie A. Johnson Foundation Grant Proposal that was submitted October 9, following is our best estimate of costs for the Interactive Video Network t: Item Total Cost PANIC Cost MMC T1 Installation $ 99.00 MMC Rate per Month (recurring) $ 456.90 $ 152.3P MMC Internal Wiring TBD Cost of Classes (recurring) Varies Projected Total Cost of Video Network $ 249,630.00 MMC In -Kind Contribution $ 15,000.00 Notes: 1. See the grant proposal for detailed budget and equipment information. 2. House Bill 2128 apparently provides cost breaks for nonprofit hospitals and educational institutions. 3. We anticipate that the T1 line cost per month will be split 3 ways between MMC, Citizens, and Victoria College. This is negotiable and is not firm yet. 4. See notes from Amy Day. Basically, CME classes are free; CNE classes have a nominal fee to recover Citizens' expenses in hosting the classes. This item is negotiable, and prices for delivery over a network to a wider audience have not been determined. 0 • 302 0 M. G. & Lillie A. Johnson Foundation Grant Proposal Abstract The primary goal of this project is to establish an open, two-way, audio -video telecommunication infrastructure that will link Memorial Medical Center in Pori Lavaca; Cuero Community Hospital in Cuero; and Lavaca Medical Center in Hallettsville to Victoria College and Citizens Medical Center in Victoria. The aforementioned five (5) project partners have collaborated to design a network that can help them achieve their mutual missions of providing local access to high quality, cost effective continuing education opportunities to meet the learning needs of their health care employees and physicians, and to address educational needs related to workforce development, primarily in health care careers, among the �• populations they serve. By partnering to establish and utilize this network, each partner and its constituents will realize benefits that none of them could have achieved as a single entity. (See attachment A & B, pages 10 & 11) The total projected cost of the network system is $249,630.00. The in -kind cash contributions and value of an in -kind equipment (fiber) contribution provided by the partners is $67,393.00, 27% of the total cost of the network project. Funding in the amount of $199,393.00 is requested to establish the telecommunications network. (See attachment C, page 12 and letters of in -kind contributions in Appendix A) Network assembly will commence immediately upon notification of the award with implementation of programming at all sites anticipated by June 1, 1998. • 303 I. Institutional Profiles of Project Partners The Project Partners are Victoria College, Citizens Medical Center in Victoria, Memorial Medical Center in Port Lavaca, Cuero Community Hospital in Cuero and Lavaca Medical Center in Hallettsville. Victoria College will serve as the fiscal agent for the in -kind cash contributions of the partners and money requested in this grant application. All equipment purchased per site will be owned by the site where the equipment is housed. Victoria College 2200 E. Red River Victoria, Texas 77901 Contact Person: Marilyn Morris Chair, Allied Health Division 512-572-6436 The Victoria College established in 1947 has a student population of approximately 3,900 students. The College has a rich tradition of offering a wide array of educational offerings and educational support services to students in Victoria and the surrounding seven (7) county service area. The Allied Health Division offers a variety of associate degree and certificate health programs in registered and vocational nursing, medical laboratory technology, respiratory therapy and emergency medical services. In addition, each year they provide numerous continuing education offerings for nurses and other allied health professionals in collaboration with the Pecan Valley Area Health Education Center. The division also has six (6) rural satellite vocational nursing programs and at the one site, an associate degree RN program. (See Financial Information in Appendix B) 2 • 0 . 30 W • Citizens Medical Center 2701 Hospital Drive Victoria, Texas 77901 Contact Person: Robbie Kirk 512-573-9181 Citizens Medical Center is a 321 bed comprehensive acute care facility offering a wide array of specialty services. The Hospital houses the Kathryn O'Conner Regional Cancer Center which employs state-of-the-art technology in the diagnosis and treatment of cancer. In addition, the Hospital specializes in the diagnosis and treatment of heart diseases and provides the area's only hyperbaric oxygen and wound care facility. The Hospital has a supportive mental health unit, a pain management out -patient program, extensive diagnostic and surgical services, a comprehensive physical, occupational and speech rehabilitation department and is ram• recognized as the lead trauma facility in the region. Most recently the Hospital opened the new Women's Pavilion which houses the obstetrical unit and nursery. Lastly Citizens Medical Center offers the public a wide variety of health promotion activities including Ask -A -Nurse and HealthWISE education classes. Memorial Medical Center 815 N. Virginia Street Port Lavaca, Texas 77979 Contact Person: Bob Bybee Administrator 512-552-6713 Memorial Medical Center is a 75 bed, non-profit, charitable, county facility opened in April, 1950. The Hospital is a newly renovated general acute care hospital offering a wide variety of outpatient services. The Hospital houses a satellite Vocational Nursing Program • offered by Victoria College. The mission of the facility is "to lead Calhoun County in improving their quality of life by dedicating itself to the education and total wellness of each 305 4 individual. We will provide the highest quality of health care in a caring, dignified and cost effective manner." Cuero Community Hospital 2550 N. Esplanade Cuero, Texas 77954 Contact Person: James Buckner Administrator 512-275-6191 Cuero Community Hospital District was created by virtue of the Regular Session of the Fifty - Ninth Legislature, H.B. 713 in 1965. Cuero Community Hospital is a 49 bed general/acute care hospital which offers modern technology, state-of-the-art equipment, dedicated staff and caring physicians. As a not -for -profit hospital, any financial resources that remain after expenses go toward expanding the facility or new diagnostic equipment or services. The Hospital was completed in 1970 and accepted patients from two older hospitals in Cuero which closed on the date the new facility opened. The Hospital is located in the heart of DeWitt County and has a 20 acre campus which, in addition to the hospital, has an extension of the Victoria College of L.V.N. Nursing School and the Medical Plaza which houses active physicians. Lavaca Medical Center 1400 N. Texan HaIlettsvilie, Texas 77964 Contact Person: James Vanek Administrator 512-798-3671 Lavaca Medical Center is a 43 bed general acute care hospital with two (2) primary care clinics. The Hospital houses the Zelda L. Allen School of Vocational Nursing, a satellite program of Victoria College. Since 1993 Lavaca Medical Center has realized the benefits of distance education by serving as an Interactive Video Continuing Education site in • n 9 „4 collaboration with Victoria College. The Hospital has taken a leadership role in maintaining • the connection with Victoria College to meet the education needs of its employees and the community as a whole. U. STATEMENT OF NEED Within the last five (5) years there has been an increased demand from area health care professionals and providers upon The Victoria College Allied Health Division to offer continuing education for nurses and other health care professionals and upon Citizens Medical Center to offer continuing medical education for physicians who practice in Victoria and the surrounding communities. The Victoria College Allied Health Division is an approved continuing education provider for nurses and other allied health professionals and Citizens Medical Center is an approved continuing education provider for physicians and nurses. • The exponential growth in knowledge and technology, the increasing expense of travel, lodging, registration fees and the shortages of health care professionals in Victoria and the adjacent rural areas have challenged health care providers to seek other means of insuring that their professional employees and physicians have the necessary knowledge and skills to meet the health care needs of the people they serve. It is well documented in the literature and by recent personal experiences of the partners, that two-way interactive telecommunications systems can effectively provide a means of offering health care professionals with local access to high quality continuing education. Initially designed as a pilot project in 1993 and later maintained as a successful means of delivering continuing education, academic and occupational courses, a two-way interactive audio -video system was installed to link Victoria Isacademic, and Lavaca Medical Center in Hallettsville. Approximately 25 hours per week of academic, occupational course, and continuing education programming have been successfully 307 ., a 41:_ 6 offered in Hallettsville within the last two (2) years. Student follow-up surveys have validated • the quality of the offerings and student access that otherwise would not have been possible. In addition to providing health care professionals local access to continuing education, the proposed telecommunications network will also have the potential of meeting the following educational needs: ♦ increase access of students in the seven (7) county region served by Victoria College to expanded educational opportunities (academic and occupational courses and program offerings) by linking the Victoria College Campus with the three (3) rural partner sites where Victoria College Vocational Nursing Programs are currently located. ♦ increase access of physicians in the seven (7) county region to expanded continuing • medical education needs by linking Citizens Medical Center's Education Department with the three county hospitals. ♦ enhance the ability of rural communities to recruit physicians, nurses, and other health care professionals because of the ready access to high quality continuing education opportunities. ♦ allow simultaneous combinations of small student populations in up to five (5) sites in order to reach a required number of students for each course to be offered. The College has a history of canceling courses at single sites because not enough students registered to take the courses to make offering the course economically feasible. ♦ maximize the use of qualified faculty as shortages of qualified health professional • faculty particularly in the rural areas but in Victoria as well continue to exist. With 308 • a telecommunications network in place, one qualified faculty member could serve students in multiple sites simultaneously. ♦ diminish the barriers of lack of actual or reliable transportation and travel time to participate in at least entry-level occupational education. Rural area student demographics reflect problems with transportation, limited income to invest in reliable transportation and gasoline, attempting to work while attending school with travel time diminishing earning power andlor study time. ♦ strengthen the economic stability of the local community. County demographic data reflect a significant number of the population is educationally and/or economically disadvantaged. Local access will result in more individuals educated to enter the • workforce. Coupled with the health care providers being one of the primary employers within the city/county and that follow-up surveys of graduates of allied health programs reflect that a significant number of the graduates remain in the general geographic area upon graduation, local access to education would increase the earning and buying power of the population and in many cases decrease the number of individuals on public assistance. ♦ enhance student learning as students from multiple sites will be able to simultaneously exchange ideas and share in disciplinary and multidisciplinary problem solving and critical thinking exercises. ♦ facilitate sharing of resources such as exposure to equipment and other instructional • materials in cases where it would be cost prohibitive to duplicate expensive items at multiple educational sites. 309 8 ♦ facilitate collaborative efforts between the College and rural public and private school systems to offer tech prep and dual credit courses to rural high school students. In addition,, allowing flexible combinations of small classes of college and secondary education students in up to four (4) sites would facilitate offering a course that would otherwise not be economically feasible to offer at one site. ♦ provide local access to unlimited educational opportunities such as community awareness programs in a variety of topics such as health, agriculture, small business management and exposure to the arts such as musical performances and nationally known speakers. I11. PROJECT METHODOLOGY AND BUDGET Recognizing the need for health education in common geographic areas, Victoria College and Citizens Medical Center have developed a plan to collaboratively implement delivery of medical, nursing, and other allied health continuing education via a state-of-the- art, multi -point video-conferencing network. The network design creates a hub site by linking Victoria College and Citizens Medical Center together using multi -mode fibers that had been previously placed under the street that physically separates these facilities and links three distant sites to the hub site by T1 Lines. At the hub site, a multi-conferencing unit receives and routes two-way audio -video communication to all network participants. Each site can communicate with any other site on a one-to-one basis or with two or more other sites simultaneously. (See attachment A&B, pages 10 & 11) The capacity of this network cau also support delivery of academic course work particularly that related to health careers. All sites have committed to paying reoccurring network line charges and basic installation costs for the first year of the project. All sites • • • 310 1 10 Medical and Health EdAtion Video Network Costs ,Mimi Memorial Medical Cente Fort Lavaca GTE ,,.mow..:.. Lavaca Medical Center Halletsville Monthly Rate Installation Cuero to Citizens $286.00 $ 0.00 (Existing) Memorial Medical Center $456.90 $99.00 (New) Haile (Exitsv�lesting) to Victoria College $286.00 $ 0.00 (1) Existing MultiMode Fiber Needs To Be Tested and Certified Before Activation. nity Hospital Victoria College Proprietary: Not Iola QI dosed orreproduyed axcept�ywntten pamissro I I 7IgC i 1. have adequate and dedicated space to securely house the equipment and hold educational offerings to audiences ranging from 40 to 96 people. Support staff for maintaining the equipment and facilitating due programming are available at each facility. Each site will assume the responsibility for faculty/staff education in the use of (be equipment in delivering distance education. Formalized and informal sharing of technical distance education expertise among the project partners has already been established particularly between Citizens Medical Center, Victoria College, Cuero Community Ilospital and Lavaca Medical Center in Hallettsville. All project partners are committed to maintain the network and upgrade equipment to continue to, provide local access to quality offerings via state -of -the art equipment. The total requested amount to build this proposed telecommunications network is $199,393.00. (See Budget Attachment C. page 12) The expansion capabilities of this network will allow linkages with additional sites within the service area and beyond, literally creating a global system with no geographic boundaries. Participation by the University of Houston in the activities of this network are feasible with the addition of short distance fiber links. In addition, the Lower Colorado River Authority has indicated a strong interest in contributing financial support in the future to link this network infrastructure with sites in their service area. 9 Port Lavaca Wei 127 Halletsville Medical and Health ration Video Hardware Ed6 Citizens Medical Center u00000 WHO MCU Fiber Nbx ............ ...... ...... o-C VC-tMC fiber .............. ...... ....... Victoria Colleae Fiber Mix DSU/CSU DIIJICSU LWj Picture Tel Upgrade ............. Picture Tel Upgrade .......... ...... 0 Wei 127 ............... 12 ATTACHMENT C MEDICAL & HEALTH EDUCATION VIDEO NETWORK Site Description Qty. Total Price Cash / In -kind match CMC MCU 1 $56,230.00 $17,393.00 ( fiber ) FRET? 1 50,000.00 15,000,00 ( cash } CSU/DSU 2 6,000.00 FiberMux 1 7,500.00 VC Ptel upgrade 1 $10,200.00 * $2,500,00 ( cash ) FiberMux 1 $7,500,00 Fiber modems 2 $2,000.00 MMC/PtLava VTEL 127 1 $50,000.00 $15,000.00 ( cash } CCH VTEL 127 1 $ 50,000.00 $ 15,000.00 ( cash) LMC Ptel upgrade 1 $ 10,200.00 $2,500.00 ( cash ) Total Equipment Cost $249,630.00 Total Cash Match $50,000.00 Total In -kind Match $17,393.00 Total Match $67,393.00 Total Grant Request $199,393.00 Legend VC The Victoria College MMC/PtLava Memorial Medical Center Port Lavaca CMC Citizens Medical Center CCH Cuero Community Hospital LMC Lavaca Medical Center Hallettsville *The cash/in-kind match for Victoria College was graciously donated by the Pecan Valley Area Health Education Center of Victoria, Texas. 31.4 I r� October 7, 1997 Marilyn Morris Victoria College 2200 E. Red River Victoria, TX 77901 Dear Ms. Morris, This letter of commitment is in reference to the development of an interactive video network. 1 understand that you are preparing an application for funds, and requesting supplemental funds from the Pecan Valley Area Health Education Center. I am pleased to offer my full support for this effort, and I would be willing to contribute $2,500 from our fiscal year 97-98 budget. This network will allow opportunities for educational programs and services in the community to address information needs of practicing health professionals in our area. We strongly support the efforts to seek funding andlook forward to continuing collaboration with the Victoria College. Sincerely, / YRobbyn Michalka Director PECAN VALLEYAREA HEALTH EDUCATION CENTER 1908 N. Laurent, Suite 285 Victoria, TX 77901 Tel. (512) 576-2337 Fax: (512) 573-1002 315 Citizens October 7, 1997 1ViIEDICAL CENTER B�. WAW Mr. Robert Halepeska Vice President M.G. &. Lillie Johnson Foundation, Inc. P. 0. Box 2269 Victoria, Texas 77902 Dear Mr. Halepeska: Citizens Medical Center renews its commitment for continuing education for all health professionals in the region and is pleased to support the attached grant application for allied health education. This interactive video network will enhance opportunities for health professionals to attain the knowledge that they need and to maintain the certifications that are required. Citizens Medical Center understands that certain equipment must be purchased by all of the participants, and with the anticipated generous support of the M.G. & Lillie Johnson Foundation an additional $15,000.00 will be required by this institution. We look forward to realizing the benefits of this interactive video network and appreciate your consideration -of this application. Sincerely, David P. Brown Administrator DPB/slj Attachment 2701 Hospital Drive ■ Victoria. Texas 77901-5749 r (512) 573-9181 316 4 • 0 0 10/1v/97 13:23 CLERO COMMUNITY HOSPITAL 4 15125825752 NO.023 D02 Cuero Community Hospital = 'SwAum there's No Place t rke Home" 2SW NORTH ESPLANADE- CUERO. TEXAS 77954 • PMONE (SSZI Z7"191 • FAX (512) Z75.3M9 JAMeS E SUCKNER. JR. - aeminlelmtor October 7, 1997 Mr. Robert Halepeska, Executive Vice President P.O. Box 2269 Victoria TX 77902 Re: Cuero Community Hospital - Grant Request Dear Mr. Halepaska: Cuero Community Hospital District was created by virtue of the Regular Session of the fifty -Ninth Legislature, H.B. 713 in 1965. The hospital was completed in 1970 and accepted patients from two older hospitals in Cuero which closed on the date the new facility opened. Cuero Community Hospital is located in the heart of DeWitt County and has a 20 acre campus which, in addition to the hospital, has an extension of the Victoria Colleges of L.V.N. Nursing School and the Medical Plaza which houses active physicians. Cuero Commi ry Hospital is a 49 bnd gmetai/acute care hospital which offers modern technology, state-of-the-art equipment, dedicated staff and caring physician- As a not -for -profit hospital, any financial resources that remain after expenses go toward expanding the facility or new diagnostic equipment and services. We would appreciate, therefore, your consideration for matching grant funds (Cuero Community Hospital will commit $15,000 toward this project) to purchase,a tele-commuuicationieducation equipment vitdch would benefit us, as well as Citizens Hospital, Pt Lavaca Hospital and Victoria College. Thanking you for your courtesies in this matter, t am Sincerely, CUERO COMMUNITY .OS ELL "I es E. Buckner, Jr_ Administrator 317 10-07-' 7 15:55 October 7, 1997 Mr Robbie Kirk Citizens Medical Center 2701 Hospital Dr Victoria Tx 77901-5749 Dear Mr. Kirk: 2 15127982682 LAVACA MEDICAL 19 001 JAVACA MEDICAL CENTER 1400 North Texana Hellettsville, Texas 77064 (512)798-3671 The Lavaca Medical Center of Hallettsville, Texas is supportive of the grant proposal to the M. G. & Lillie A. Johnson Foundation. The Lavaca Medical Center will extend its current interactive video equipment toward this project and a pledge of $2,500.00. The following information is as requested for the grant request: 1. Lavaca Medical Center 1400 North Texana Street Hallettsville Tx 77964 James E. Vanak — Contact Person 5121798-3671 2. General Acute Care Hospital -- 43 beds Two (2) Primary Care Clinics Zelda Allen School of Nursing (34 VN Students Enrolled) Interactive Video Continuing Education Site 3. 1998 — Audited Balance Sheet and income Statement 4. None 5. Texas House Bill 509 — Hospital District — Political Subdivision State of Texas (Sep attached) 6. None if there is any further information that you may need, please feel free to contact my office. Sincerely, LAVACA MEDICAL CENTER r 6A'U--- Ja rin-istrator Ad • 318 5125520220 MEMORIAL PEU l Ltat. t. I K �itfb MG V..1 W7 ' 7 e 1l : J MEMORIAL, MEDICAL 40 CENTER. • 815 N. V'ugirlL Street Port Lavaca. TX 77979 (512) 552-6713 October 9, 1997 Mr. Robert Halepaska Executive President M.G. and Lolly A. Johnson Foundation, Inc. P.O. Box 2269 Victoria, Texts 77902 Hear Mr. Halepaska: For the past three end ono -half years Memorial Medical Center of Port Lavaca, Texas, has b,n attempting to develop a program of distance learning. The purpose of the program would be to bring continuing education opportu-uties to physicians, health professionals, and to offer health education and wellness programs to the community as a whole. During this process the Board of Trustees of Memorial Medical Center has not only been •supportive but has insisted that we move quickly in that regard. Please be assured that the telecommunication network plan addressed in the attached grant application meets the expectations of the Memorial Medical Center Board of Trustees. Our contribution of $15,000.00 vvill enhance our ability to fulfill our mission of "leading Calhoun County in improving their quality of life by dedicating itself to the education and total wellness of each individual," Thank you for the opportunity to provide this information. Your kind consideration will be most appreciated. Sincerely, Bob L. Bybeoj PresidenUCBO 10/09/97 11:27 TX/RX N0.5030 P.002 a 319 CASA PESCADORAS PHASE I PLAN - AS REVISED Commissioner Floyd explained that the previous plan showed lots larger than they were. Need to show an existing water well which was within 30 ft. of the drain field which was a violation of the code. Also it does not show the water lines and their clearance from the proposed drain field. He stated the engineer and the property owner is responsible for the proper plan. Bill Miller from the Health Dept. showed the new plan shows changes. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the new plan revised 10-16-97. Commissioner Finster, Belk, Floyd, J+rek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $108,734.43 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. JUSTICE OF THE PEACE - PCT. #5 Justice of the Peace, Pct. #5 presented her monthly report for September, 1997 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor.. • I* 320 A Motion was made by Commissioner Jurek and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. Tos Calho County Commissioners Court From: (DepartmSAtCmiking i4ho request) Dater _ 5 -7 I request an amendment to the / 7 budget for the following line items in my departments QL Account f rrrrrry.. ®l�s os�7as� Amendment Account Naas r rrrrrrrr rrrrrrrrr rr Aunt rwrrrrrr Not change in total budget for this department is: Other remarks/justification: T understand that my budget cannot be amended as ommissionere+ Court approval it obtained. l� ignature of official/department heads 40 Date of Commisaicneral Court approvals Date posted to General Ledger account (a)s rrrrrr Reason until 321. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: � l.a c-� ft k i (Department making this request) Date: ) () -- I � -q I -J I request an amendment to the jfl! budget for the year following line items in my department: Amendment GL_Account Account Name - Amount -------Reason------ i1 n'l� a Net change in total budget for this department is: other remarks/justification: !�! ou I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 322 • 'SUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: —Tr (Department making this request) Date: 10 -_ 1 1 -CI I I request an amendment to the 1993 budget for the year following line items in my department: GL_Account _#. QI- 4543-1,1 nI-otoo -3yw Amendment ___Account Name Amount �LX-VA- �3 Qn� nut r..,i c '7�p c� t;v Q -1 J- 3 Net change in total budget for this department is: Other remarksljustification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 323 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: M 1 6 -G 1 I request an amendment to the budget for the _ year following line items in my department: GL-Account #- Flt-:lo3�-(� a� - _ - Account -Name --- Not change in total budget for this department is: Other remarks/justification: Amendment ---Amount -Reason i ` OCT I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 324 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the C CI budget for the year following line items in my department: Amendment GL Account # Account Name Amount - ---Reason Net change in total budget for this department is: Other remarks/justification: F I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 325 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:yh4�tkQ1�i L� 1i LlkilL �P/1� 1014)� �Y 6Vtilil�r* 14 �1Ccns� De artment making request) this ( p 4 Date: I request an amendment to the ICil-7 budget for the year following line items in my department: Amendment GL Account # Account Name --- -- Amount- - - -Reason ------------------ - 0 0 -1 1oq Net change in total budget i1 11 for this department is: Other remarks/justification: U 7JLt�?jU t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 326 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Po I (Department making this request) Date: )o,_)L-9 � I request an amendment to the I i i budget for the year following line items in my department: GL Account # Vim, ISM- 630 Amendment Account ---- Name ---Amount---- ------U-------`-/ �l Ak, kGLIWC3. "yJk (� Q 9 Net change in total budget for this department is: other remarks/justification: Reason ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. •Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 327 BUDGET AMENDMENT REQUEST . To: Calhoun County Commissioners' Court From: k6 pct- `1 — (Department making this request) Date: I request an amendment to the lq q 7 budget for the year following line items in my department: GL-Account-#- o-q -kb--Dr, Amendment Account Name ---Amou++nt- -- f - l O 1 Net change in total budget for this department is: other remarks/justification: Reason ------------------- r-- I understand that my budget cannot be amended as requested until Commissioners' Court approval..is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 328 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court ( epartment making this request) Date: to --I C. 1 I request an amendment to the �� budget for the year following line items in my department: Amendment GL Account # ---Account-Name --- ------- Amount ---Reason ----------------- Pq Net change in total budget for this department is: Other remarksljustification: ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: IaDate posted to General Ledger account(s): 329 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 0.,ti; - f4 KI 7 — -PC t Department making this request) Date: in_ I!i- I `�f(� Z request an amendment to the budget for theyear • following line items in my department: Amendment Account Name Amount -------Reason _____ GL Account # - _____---------- Net change in total budget $ - t for this department is: jr) other remarks/justification: E -LL I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): GENERAL DISCUSSION Commissioner Finster informed the Court that Port O'Connor is actively pursuing a Community Center and may come before the Court later. Judge Hartzog informed the court that the company taking • over our insurance sent a safety person down and looked over the Courthouse, Annex, EMS, the Hospital, and the Port City Mall building and they had high praise for the Hospital and iis buildingas good praise bill ofthe healthSheriff's office ndgave th Susan Riley mentioned that a teacher at Travis School wanted us to hold Commissioners' Court at Travis School so the students could all attend. Judge Hartzog said it would have to be advertised and we should start at 9:00 A.M. 330 Tat COURT ADJOURNED. • • SPECIAL OCTOBER TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN S HELD OCTOBER 31, 1997 BE IT REMEMBERED, that on this the 31st day of October A.D., 1997 there was begun and holden at the Travis Middle School at 705 N. Nueces, City of Port Lavaca, Calhoun County, Texas at 9:00 A.M. A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog thanked Suzanne Beaver for the invitation to the Court to hold this meeting with the Texas History Honors Class, and thank the Board President Albrecht, Dr. Moeller and Principal Rodriguez for allowing us to be here. Others in the audience are Noemi Cruz, County Librarian, Louise Popplewell with the Victoria Advocate and Howard McCluskey. Sheriff B.B. Browning is also present as our Bailiff and Chief Deputy Mark Daigle. 334 ver : I. Ember 0-reVo)4 Z. Tommie �`iay obec`lS 3 �rc,- M'-�',e1v y � C�mc..rida. 1.opQz ' �_ 5 Cimc«.ndda hJt\\tams (0•-p�a.�\. '�Onche7, Jose -ph �t.�chez. zq . , Leo ncio.. fey e5 33. [O. 3Eu,Nl cc- Gonzales 1. I I .-Br )- 4 Hugh 3 ° IZ i ii iroA-V1 -. - N.: 13 Lot l40. I� JCzCob Treutno 4►. 15 G,-Xarcotc&_. &c'nard OD42 Ilv.-KII-0 Qrredonclo 43: 17 `K r ► s+el Mueller 44. \87Rab, n Q0rwOod 1ci IeS McMahon Zo.0 wil► c, autleb ZI \b % y C-hcxn5 4. Ge )p � Cnen cro ec> 2y `Ton\l ns Z Gmber tetSh F\C'i\eCl �G. 4�6 "a-15 2-q D .t.-On kohl i rnomas Sanc.heZ erect Sann � ear 1-\telly t,�3o�-l:e,rs� �r:i c� l.t3eatlEt' Gcc, csdo KcLc\1er\ Gerc,rdo M ck- G, '% e, Gordon Cl1- (-tkor\ kTewe\\ c-AID(- Lit n ELM rcm �Setin C, rc�hQrn �e11Y �leutns Ske�hen Cta��K Li.d� past \ a. cAr)i far rner Ert n &,k rasher Z T c..ra, k6k C-) 6dt-ems Sarr-hez. 332 635-�UEAin.s,na .., - a4)-IAj Stapp. van�ew - -I ncL, A01 P"Sou5Ky en, 'IZ C-har.tezz, 73- Mc. ij'(�Lm . I 0., �6�n SQ,-} 9(o. lbobby --vcq-, C - C-CA-+k)e -P_ 333 APPOINTMENT OF COUNTY AUDITOR OF CALHOUN COUNTY A Motion was made by Commissioner Finster and Commissioner Jurek to record the following Order Appointing Ben H. Comiskey, Jr. County Auditor beginning Nov. 1, 1997 and ending Oct. 31, 1999, along with the Oath of Ben H. Comiskey, Jr. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. COUNTY OF CALHOUN STATE OF TEXAS ORDER APPOINTING BEN H. COMISKEY, JR' COUNTY AUDITOR v ��,_�•(t We, Joseph P. Kelly, Stephen Williams, III and Whayland W. Kilgore, Judges of the 24th, 135th and 267th Judicial District Courts respectively of Calhoun County, Texas, and having jurisdiction in the County of Calhoun, State of Texas, which said county has a population of more than 10,000 inhabitants according to the last preceding Federal Census, this day having considered the appointment of an Auditor of Accounts and Finances for said County for a term of Two Years, beginning November 1, 1997 and ending October 31, 1999, do after consideration appoint BEN H. CoMISKBy, JR. County Auditor in and for Calhoun County, Texas, for the said term and until his successor shall have been appointed and qualified. IT IS ORDERED that said BEN H. COMISKEY, JR. shall before entering upon his duties, execute a good and sufficient bond as provided by law. IT IS FURTHER ORDERED that this appointment shall be recorded in the Minutes ' of the District Courts of Calhoun County, Texas; and the Clerk is directed to certify the same to the commissioners' Court of Calhoun County for observance. SIGNED AND APPROVED on this then- day of ��' A.D., 1997 P. Kelly, Judge, 2 Stp(phen Williams, III, Judge, 135th District Fpja4nd W. Kilgore, Ju , 267th District The above is a true; and coirnt:t copy of ir! E[l PAGE $Zz ' AT cn . 19 G'Cl^CK.A� M. ! the Original Order oil file in said cause. �------ - —~-i Pamela Martin Hart9rove ; OCT 1 61997 Pamela fuiurlln I l Af4rove ; District Clerk, Calhoun CF'unty, Texas ! by Cam. .era,.,, deputy n , 334 M COUNTY AUDITOR'S OATH "I, Ben H. Comiskey, Jr., do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Calhoun County Auditor of the State of Texas, and will to the best of my ability preserve, protect and defend the Constitution and the laws of the United States and of this State; and I furthermore solemnly swear (or affirm), that I have not directly or indirectly paid, offered, or promised to pay, contributed, or promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward to secure my appointment or the confirmation thereof. So help me God." Az BEN H. COMISKEY, SWORN TO AND SUBSCRIBED BEFORE ME, at Port Lavaca, Texas, this the 1st day of October, A.D., 1997. PAMELA V. MARTIN HARTGROVE DISTRICT CLERK IN AND FOR QJ Q'I=-rLi '? ./'r CALHOUN COUNTY, TEXAS. t L -- Tho above Is a true and r,,rrect Con ICED ' "C` the Ori inal copy of �AT_�� 9 on file in sa%d Cause. Pamela Martin Hadgrove lPam 'tastiri ; lar crov"` OCT 16 1997 Dtstric�\ Calhoun by ounty, Texas deputy I F', 335 FIRST SOUTHWEST COMPANY- QUARTERLY MATERIAL EVENT DISCLOSURE CHECKLIST A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to approve the following Quarterly Material Event Disclosure Checklist and authorize the County Judge to sign. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. �t�srsa,rCOMPANY DATE: October 15, 1997 TO: Mr. Ben Comiskey County Auditor Calhoun county FROM: Carrie Hobbs SUBJECT: Continuing Disclosure - Quarterly Material Event Disclosure Checklist Attached please find the new Material Event Checklist which will be sent to you on a quarterly basis. The purpose of the checklist is to assist in assuring the Issuer's compliance with SEC Rule 15c2-12 requiring periodic filings of material events that might affect debt obligations that the Issuer has outstanding. Reporting of these events is very important to an Issuer's ability to issue additional debt obligations. Failure to provide information on Material Events in a timely manner could bar an Issuer from the debt markets. Some questions may not pertain to you, but please answer them anyway. Please answer yes or no to each question, and return the completed checklist to me at your earliest convenience. Items answered yes may require filing of a material event notice. We may be in contact with you for further clarification and additional information. We know that you have numerous other obligations that you must meet, but this is extremely important We must have your help to complete the necessary filings. Also, please contact me if you have knowledge of occurrence of a material event after completion of a quarterly checklist. Thank you m advance for your help. 953-4090. First Southwest Comvan Service. v xwEsrn4 yr B"Kus StivcE 1946 l700 PacifErAwnge - Suite 500 • DaUa. 7-x 75,20A-4652. 234-953.4000 • F"274-953-4050 9 0 L' 336 10-20-1997 9:52AM FROM CALHOUN CO_ AUDITOR S12 SS3 4614 P.2 0 CALHOUN COUNTY QUARTERLY MATERIAL EVENT DISCLOSURE CHECIQ.LST Date: October 15, 1997 This Checklist is necessary to determine if any Material Events have occurred that should be reported in accordance with SEC Rule 15c2-12 regarding continuing disclosure. Any "yes" responses may require filing of Material Event Notices with the appropriate information repositories. We may call for additional information to determine if a Sling is necessary. This is very important as failure to comply with SEC Rule 15c2-12 may prohibit the Issuer from accessing the market with additional debt obligations. Please contact Carrie Hobbs should you need further assistance or interpretation of any questions. Her address and phone numbers appear at the end of this Checklist. Yes No 1. Has Issuer failed to make timely payments of interest and principal or / reserve fiord requirements (if required) on any outstanding debt �% obligation? t/ 2. Has Issuer had any other defaults not related to debt payments? 3. Has Issuer utilized any debt service reserves due to financial problems? i 4. have there been any unscheduled draws on credit enhaneeme ats due to 1/ financial problems (bond insurance policies, liquidity agreements, etc.)? 5. Has there been any change of providers of credit enhancement or liquidity facilities, or have they failed to provide funds under their contract with Issuer (if applicable)? / 6. Is Issuer aware of any adverse tax opinions or other events that might V affect the tax-exempt status of bonds? 7. Have there been any changes or amendments to outstanding bond ordinances which might affect the rights of bond investors? 8. Has Issuer exercised its right or given notice to prepay or call bonds in advance of maturity? 9. Has Issuer prepaid (defeased) any outstanding debt obligations and declared the indenture* null and void? 337 10. Has there been any release, substitution or sale of any property V securing debt service. 11. Is Issuer aware of any changes in any outstanding bond credit V/ rating(s)7 0 / 12. Has there been any other material or adverse events that might impact V an investor's decision to buy or sell Issuer's outstanding debt obligations? • Indenture means the legal document that the Issuer's governing body adopts authorizing the issuance Of Outstanding debtpbliptions (cities-or0damm, schools and counties -order). Completed by Title: Return completed form to: Carrie Hobbs First Southwest Company 1700 Pacific Avenue Suite 500 Dallas, Texas 75201 Phone: Direct Number 214/953-4090 Main Number 214/9534000 WATS Line 800/678-3792 Fax Number 214/9534050 CITIZEN'S COMPLAINT PROCEDURE FOR TEXAS COMMUNITY DEVELOP- MENT PROGRAM GRANTS A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to Adopt the Resolution to adopt the Citizen's Complaint Procedures. A Motion was made by Commissioner Floyd to amend the Complaint Procedure to change Administrative Assistant to County Commissioner (as to whom the complaint form will be filed). Linda Hetsel with Golden Crescent Regional Planning Commissioner presented a revised form fform follows) which states the complaint form shall be delivered to the Administrative Assistant to the County Judge, and the Administrative Assistant and appropriate County Commissioner will discuss the complaint with the Citizen. Linda pointed out that the records have to be on file in the County Judge's office for access. Commissioner Floyd stated he would revise his Amendment to agree with the form Linda Hetsel presented. Commissioner Belk seconded the amendment to the Motion. Commissioner Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. Commissioner Belk, Floyd, Finster, Jurek and Judge Hartzog all voted on the Original Motion as Amended. �J 0 338 CALHOUN COUNTY COMPLAINT PROCEDURES For Use With Texas Community Development Program Grants All citizens desiring to make a complaint regarding activities under the Texas Community Development Program (TCDP) shall be referred to the County Judge's office. The formal complaint form shall be accessible to anyone who desires to make a written complaint. This form may be filled out at citizen's convenience, but it must be signed and delivered to the Administrative Assistant to the County Judge. The general procedure after the complaint form has been completed and filed is as follows: a) The Administrative Assistant and appropriate County Commissioner, will discuss the complaint with the citizen and decide whether it is justified. The results of this interview will then be noted and filed with the County Judge. After this discussion, the appropriate County Commissioner and Administrative Assistant will conduct an investigation of the filed complaint. b) After investigation of filed complaint, the appropriate County Commissioner and the Administrative Assistant will note the following: Unfounded - The investigation indicates that the act or acts complained of did not - occur. Exonerated - The acts did occur but were justified, legal and proper. Not Sustained - Investigation fails to show sufficient evidence to clearly prove the allegations made in the complaint. u ta' - The investigation disclosed sufficient evidence to clearly prove the allegations made in the complaint. c) At the conclusion of the review by the appropriate County Commissioner and Administrative Assistant, the results of the investigation shall be delivered to the citizen filing the complaint within a reasonable time. d) Should the citizen find the results of the investigation unsatisfactory, he/she will have the prerogative to continue to pursue the matter through the County Judge and Commissioner's Court. A copy of the Rules of Procedure, Conduct and Decorum at meetings of the Calhoun County Commissioner's Court will be provided to citizens wishing to present their issues to Commissioner's Court. 339 9 CALHOUN COUNTY CITIZEN'S COMPLAINT FORM TEXAS COMMUNITY DEVELOPMENT PROGRAM DATE & TIME REPORTED: REPORTING CITIZEN: NAME: ADDRESS: HOME PHONE: BUSINESS PHONE: LOCATION OF OCCURRENCE: LOCATION WITNESS (ES) NAME(S) ADDRESS HOMEPHONE BUSINESS PHONE DESCRIPTION OF OCCURRENCE: CITIZEN'S STATEMENT I agree to present the stated complaint in person to the appropriate examining authority if so requested. Sworn to and subscribed before me, this the CITIZEN'S SIGNATURE day of , 19_ Notary Public Printed Name of Notary Public My Commissioner Expires On: • 340 L' • THE STATE OF TEXAS COUNTY OF CALHOUN ) RESOLUTION COMMISSIONERS' COURT WHEREAS, Calhoun County was awarded a Texas Community Development Program (TCDP) grant from the Texas Department of Housing and Community Affairs; and WHEREAS, special conditions of the Texas Community Development Program require that Citizen's Complaint Procedures be established for use by citizens who wish to voice their complaints; and WHEREAS, the Texas Department of Housing and Community Affairs (TDHCA) has provided a draft complaint procedures that can be utilized for the TCDP program; and WHEREAS, complaint procedures for Calhoun County have been written for the TCDP Program and presented to Commissioners' Court; NOW, THEREFORE BE IT RESOLVED, that the Calhoun County Commissioner's Court of Calhoun County, Texas, hereby adopts the Citizen's Complaint Procedures for use under the Texas Community Development Program. ADOPTED, this 31 st day of October, 191. ATTEST: Marlene Paul County Clerk c3YY. CALHOUN COUNTY APPRAISAL DISTRICT -VOTING RESOLUTION/BALLOT A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to cast all 1174 votes for George W. Miller, Jr. for Calhoun County Appraisal District Board of Directors for the two year term ending December 31, 1999. Commissioner Belk, Floyd, Jurek, Finster, and Judge Hartzog all voted in favor. VOTING RESOLUTION/BALLOT FOR ELECTION OF DIRECTORS CALHOUN COUNTY APPRAISAL DISTRICT WHEREAS, CALHOUN COUNTY. TEXAS is entitled to cast 1.174 votes for nominated candidates to fill the five (5) positions on the Calhoun County Appraisal District Board of Directors, as authorized by Texas Property Tax Code, § 6.03(k); and WHEREAS, CALHOUN COUNTY. TEXAS desires to exercise its right to cast votes for candidates to fill those five (5) positions. THEREFORE, BE IT RESOLVED, That the CALHOUN COUNTY, TEXAS COMMISSIONERS COURT does hereby cast its votes as indicated in the ballot section of this resolution for the following candidates to serve on the five (5) member Calhoun County Appraisal District Board of Directors for the two year term ending December 31, 1999: BALLOT CANDIDATE VOTES CAST RICHARD BARTON BUDDY CROSS A. F. DANIEL LEONARD DREYMALA EMERSON F. LANE, JR. GEORGE W. MILLER, JR. HILDA RENDON Total "Votes Cast" Not to Exceed 1,174 PASSED AND APPROVED this the ;/ day of n tATTEST: PRESIDING • • 10) G%VA0aLW 342 TIF INTERNET CONNECTIVITY GRANT FOR PUBLIC LIBRARIES Noemi Cruz, County Librarian asked the Court to approve the Application for a TIE Internet Connectivity Grant for Public Libraries. The counter's cost will be $5,000.00 a year for the Telecommunications. The application is for about $70,000.00. A Motion was made by Commissioner Floyd and seconded by Finster to approve the application for the grant. Commissioners Floyd, Finster, Belkr Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster approve the following contract with the Texas Department of Health. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. CONTRACT FOR PUBLIC HEALTH SERVICES TDH DOCUMENT NO, 7460019239A 98 Contract Issued by: TEXAS DEPARTMENT OF HEALTH GC (RECEIVING AGENCY) 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 Legal Authority to Contract: Chapters 12 and 121, Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT MAILING ADDRESS: 117 WEST ASH PORT LAVACA TX 77979-M (City, State, Zip) ADDRESS: 117 WEST ASH PORT LAVACA TX 77979.0000 ( State, Zip) NAME OF AUTHORIZED CONTRACTING ENTITY: CALHOUN COUNTY Of different temp PERFORMING AGENCY) PAYEE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas State Comptroller's Office.): NAME: CALHOUN COUNTY TREASURER ADDRESS: COURTHOUSE ANNEX-201 W. AUSTIN PORT LAVACA TX 77979-OOW (City, State, Zip) State of Texas Vendor Identification No. (14 digits) PAYEE AGENCY Fiscal 1 17460019239004 Year Ending Month: December PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING- Please check the categories that apply to your business. _ Small Business - A corporation, sole proprietorship, or other legal entity formed for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has tens than $1,000,000 in annual gross receipts. Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making a profit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American, Hispanic American, Asian Pacific American, Native American, and Women. The HUB most be certified by General Services Commission or another entity. For Profit Organization SUMMARY OF CONTRACT DOCUMENTATION: COVER PAGE 1 - Receiving and Performing Agency Data GENERAL PROVISIONS COVER PAGE 2 - Details of Attachment(s) ATTACHMENT(S) COVER PAGE 3 - Authorized Signatures EXHIBITS, IF APPLICABLE >1v ` Cover Page 1 , DETAILS OF ATTACHMENTS Art/ TDH I Term Financial Assistance I Direct Total Amount Amd Program/ I Assistance (TDH Share) No. ID Begin End Source of Amount Funds' AL 01 1 ORASIVAC 09/01/97 08/31/98 State 93.991 40,920.00 37,068.00 77,988. TDH Document No.7460019239A98 Totals I UO,920.001 337,068.0D $77,988.00 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 0 344 EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. OHOUN COUNTY .Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME. CALHOUN COUNTY HEAL DEPARTMENT , // i 0 sign contracts) Howard G. Hartzog ' County Judge, Calhoun County, Texas (Name and Tide) Date: October 31, 1997 &MMENDED: By: �2 (PERFORMINCrAGENCY Director, if different from person authorized to sign contract) • RECEIVING AGENCY NAME: TEXAS DEPARTMENT OF HEALTH By: (Signature person authorized to sign contracts) Linda Farrow, Chief Bureau of Financial Services (Name and Title) Date: .Z'0 APPROVED AS TO FORM: By ka. Gal Office of General Counsel Cover Page 3 345 1� COPIER CONTRACT FOR COUNTY HEALTH DEPARTMENT A Motion was made by Commissioner Jurek and seconded Commissioner Floyd to approve the following copier contract between the County Health Dept. and Ikon. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. Copy Management Program AGREEMENT Customer (Location) _ CALHOUN COUNTY HEALTH DRPT- (W Lgat Nama (weals puns 117 W. ASH' Address PT LAVACA CALHOUN TX_ 77979 Caty cau" Slete zip Agreement IN N9 35M • Customer (Billing address, If different) fug Legal Name (Meals part) Gry could Sou ZIP Cuatoma, Concept r, (gewasa "9c01'a") ETHEL JECKER 512-552-9721 n".Miw Svstem Description: Make. Model & Sedal Number Quantity 1 �Islem uescn nun: mdnu,- CANON NP 6521 1 RDF 1 STAPLER SORTER DUPLEX PEDESTAL Cost of Additional Copies $ .01491 Minimum Term (mos.) 48 Cost Per Copy $ N/A Guaranteed Minimum Monthly Copies 1,Rn0 Minimum Monthly Payment (without tax) $ 189.23 Documentation Fee $ N/A Advance Payment (with tax) $ first other Meter Reading/Billing For Additional Copie muoanedy Invoice Included m Advance Payment sales Tax Exempt © Yes (Attach Exemption Certificate) Customer Purchase Order Number Authorized By: THE PERSON AUTHORIZING THIS AGREEMENT ON BEHALF OF THE CUSTOMER (as indicated above) SPECIFICALLY REPRESENTS THEY HAVE THE AUTHORITY TO D SO. , Auth*d W slant's Printed Name nee (Attach Copy of Purchase Order) Guaranty: i guarantee that the Customer will make ail rent payments and pay all other charges required under the agreement when they are due. and that the Customer will perform all otherobligations under the agreement fully and promptly. f also agree that iKON Capitat need not notify me of any default under the Agreement and in the event of default. I will pay all amounts due under the terms of the Agreement. In addition. t will reimburse IKON Capital for any costs or attorney fees incurred in enforcing their rights. Slgnstwe X An ImKidual (No nee) Printed Name of Guarantor Home Address citylstate Home Phone Wane" oat* Social Security Number - — Copy Management Program Agreement: The Customer agrees to use from IKON Office Solutions the System listed above. THIS AGREEMENT IS NON -CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Agreement.* The Customer agrees this Agreement is for the minimum usage term indicated above. The Customer also agrees that the System will be used for business only, and not for personal, family or household purposes. IKON Capital's acceptance of this Agreement is indicated by an IKON Capital manager's signature below. • Approved by IKON Office Solutions, Inc. ay IKON OINes Solunane Macuaer Accepted In Macon, Georgia WON Capital Dace 9y IKON Capeal LUMM r Dace Delivery and Acceptance Customer certifies that all the System described above has been delivered to and is accepted by Customer. Customer acknowledges that such System is in good condition and is performing satisfactorily. Customer 9y X Flew. ZW 'IMPORTANT . Sae cans and eonddom w routes ail of mN sap to Tile Date 346 • r �J IkONCapital Resource, Inc. An IKON Standard Company (Lessor) P.O. Box 9115, Macon, GA 31298-2099 LEASE N-UMBER NON -APPROPRIATION OF FUNDS ADDENDUM This Addendum shall become part of the above numbered Lease between Lessor and . Lessee. Not withstanding any provision in the Lease to the contrary, Lessor and Lessee agree that in the event the Lessee is not appropriated sufficient funds for equipment which will perform services and functions which in whole or in part are essentially the same services and functions for which the Equipment was leased (if such appropriation is specifically required to pay the Lease payments herein); and funds are not otherwise available to Lessee to pay the rental payments; and there is no other legal procedure by which payment can be made to Lessor, and the non -appropriation of funds did not result from any act of failure to act on the part of the Lessee, Lessee shall have the right to return the Equipment to lessor (at Lessee's expense, to a destination of Lessor directs, in good working condition less normal wear and tear); and cancel this Lease by a Notice to such effect served no less than thirty (30) days prior to the end of the Lessee's fiscal year. Upon such cancellation, Lessee may not thereafter acquire functionally similar equipment for the full orizinal term of the Lease. In the event, subsequent to such early cancellation, funds are made available to Lessee for equipment which will perform services and functions which in whole or in part are the same services and functions for which the Equipment was originally leased, Lessee agrees, at Lessor's option, to purchase, lease or otherwise acquire such equipment 5om Lessor. ACCEPTED BY LESSOR ON M Title ACCEPTED BY LESSEE ON October 31 19 97 BY x f C urt7 Judge aihotut Co . , Title MUNICIPAL CERTIFICATE I, the undersigned, hereby certify that the individuals) who executed the above referenced Lease Agreement had at the time of execution of the Lease Agreement full power and authority to execute the Lease Agreement and that all required p-ccedures necessary to make the Lease Agreement a legal and binding obligation of the Lessee have been followed, I also do hereby certify that payments due and payable by the Lessee under the Lease Agreement for the current lease term are within the current lease term and within the current budget and within an available, unexhausted and unencumbered appropriation of the AGENCY OFFICIAL i COMMUNITY _SUPERVISIONS &CORRECTIONS DEPT.— 1997 BUDGET A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to make note of the Operational Budget for the Fiscal Year 1997 for Community Supervisions and Corrections Dept. serving the 246th, 135th, 267th and 377th Judicial Districts and file it in the County Judge's office. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. Texas 347 SURPLUS/SALVAGE ITEMS FROM COUNTY DEPARTMENTS A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to have the following items declared as Surplus/Salvage as per the following lists: Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. Z w �JAb� rauna�xrca SP OdW-fLWaNSeM,eNo-Au,M-lmpN,r-0uHayHp",on ///�� Bi.WY, x-CdnapWVEjy-E.&Im. Wo,u-E.TA /n GH Hasky Hibcbi•)niy,oll-Rmd-P.c.l-Rcxwo,lu•Roxa•Voho Q 6u-r7'41Z Aootc 7Z SFRyIS , /JV. ;;r 27-0663 z cycl n�F cuT7fg Nlbl)cf -f- J 31t/? G--� �3 'T/Carn2 Itir[ala'Tll rm. �( If & Y h�£f BaT�2 �.ry -it 7Zrx) rq7� z94 9i l� tti�r�o AI�e-e—.57'Ih# � l NU, -ram 22 r,o9n 4) e • (R If 1' QtU Nlr x 011 4 ' Calhoun County -Precinct 3 Salvage Items for Commissioner's Court October 31, 1997 2-6 8. Bush Hog (No Serial No.) 1-24" Lawn Boy Mower(No Serial No.) 3-Weed Eater Brand String Trimmera(No Serial No -a) 1-Still Brand Skiing Trimmer(ND Serial No.) 1-Deak(No Identification Tag) 1-2" Jaeger Pump with Gas Eneme(Serial No.-21989-Inv. No. 23-0038) 1-3 Door Re&igerator(No Serial No.) Precinct 3 Saheage Item from Previous Commissioner's Court 1-Strad Chain Saw(Serial No.-217300026-Inv. No. 23-0072) NOTE: All above listed items wX be included m the Nov. 8, 1997 Calhoun County • Chamber of Commerce Auction ASSET ND County Auditor Calculator: TI-5260II, .S$ 124416 Keyboard: 80 02004730 N/A N/A County Treasurer Printer; Panasonic 1124i, 50 DMSCCF45334 Calculator; TI-3630 Heavy Duty MIA N/A Sheriff Monitor: Samsung CD-1464W 14" color, SO 72200088 MIA RESOLUTION IN MEMORY OF LEONA_RD M. FISHER • • 0, A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to adopt the following Resolution, in Memory of Leonard M. Fisher. Judge Hartzog, Commissioners Floydr Belk, Finster, and Jurek all voted in favor. The Court and audience stood in a moment of silence honoring Leonard M. Fisher. RESOLUTION In Honor and Memory Of eonald M. fisher 1902 - 199T WHEREAS, Leollatd Moss fisher was horn to lire late Charles E. and Kitty Moss fisher In tgoz in Temple, Texas; and WHEREAS, Leonard M. fisher moved to Calhoun County in tgo8; and WHEREAS, Leonard fisher was a retired honer, oil andgas hmdnlau, and sea food business operator and WHEREAS, Leonard fisher was also a long -tine Sheif f of Calhoun Collllt}; and WHEREAS, Laward Fisher served his mnurumity as County ConrrlissionerofPtecirrct#¢; and r WHEREAS, Calhoun County has lot one efits elder Statesmen with tile passingofteonaniMoss Fishrn and WHEREAS, Leonard M. fisher will surely he missed by file citizens of Calhoun Comlty. NOW THEREFORE, LET IT BE RESOLVED that the Conrinbsioners' Court of Calhoun County does hereby extend its derlrest condolences to the family andfriendsofteonardM.fisher, Beitfintherorderedthat atallyof-this Resolution be entered into the official reconi of the Conu1»s5iollers' Court Meeting of October31, ryy7, and that the original of this Resolution begiven to the farrlily of Leonard fisher. Signed and seated this Calhoun County, Texas Leroy Belk Precinct #I Franklin Jurek, Prech #2 H. Floyd, Precinct #3 Kenneth Finster, Precinct #4 Attest: Marie,i C to . Marlena Pa�ty erk - i y a 0 349 ACCOUNTS ALLOWED - COUNTY claims totaling $167,975.82 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by commissioner Belk that said claims be approved for payment. commissioners'Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED.- HOSPITAL Claims totaling $684,564.51, being $610,973.69 for the Hospital bills and $73,590.82 for Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Belk that said claims be a?proved for payment. Commissioners Floyd, Belk, Jurek, Fluster and Judge Hartzog all voted in favor. A Motion was made by commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved- commissioners nJurek, Belk, Floyd anddgeHartzog allvoted infavor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: JeAuAk �L CY (Department making this request) Date: 3o I G r budget for the I request an amendment to the year following line items in my department: Amendment Reason GL Aecount X Account Name Amount ___________________ V J,'F' �000 01-1 43 Y. Net change in total budget ^v �_"- --•--.- .. .. for this department is: $- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • - 350 . BUDGET AMENDMENT REQUEST To: Calhoun County -Commissioners' Court From: L A� (Department making this request) Date: 1 0 _ aq '91 I request an amendment to the jig budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------(�------------------------ Q1-agd0�t� i Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: Date posted to -General Ledger account(s): 351 11 BUDGET .AMENDMENT REQUEST To: Calhoun --County Commissioners' Court From: ,LJ 11��A k C LJO (Departmentt making this request) Date: 1n-30— 1 f I request an amendment to the Iqq budget for the year following line items in my department: GL Account q. 01-�o�h 01—�o-�1OoI Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount ji - I) • Reason ------------------- Y9_ i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 352 • BUDGET AMENDMENT REQUEST Tnt rnIhnnn rn4in4-v rr,mminnlnnn�n' From: (Dep tment aking this request) Date: Z4111. 7 I request an amendment to the � 9budget for the year following line items in my department: GL Account-#_ • Amendment Account Name --- - Amount ---_--- 00 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: . Date of Commissioners' Court approval: Date posted to General Ledger account(s): 353 BUDGET AMENDMENT REQUEST To: CalhounCounty 'commissioners' Court From: A"Auls l- (Department making this request) Date: I request an amendment to the ��1� 7 budget for the year following line items in my department: Amendment GL -Account -#- --- Account Name -- Amount - - Reason------ ------------------------- I a`�—r Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 354 BUDGET AMENDMENT REQUEST • To: CalhouncountyCommissioners' Court From: !-1vJljl�c (liLhv� (Department making t is request) Date: ) 0 —30 9- I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount -------Reason--- iUL�1 Net change in total budget for this department is: $____ _G ___ /�------ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 355 BUDGET AMENDMENT REQUEST To: Calhoun 1LCounty yiCommissioners, Court (,D�J From: Lk a�/t {— (Department maki g this request) Date: ) C� -3o 9 - I request an amendment to the Cj budget for the (year) following line items in my department: Amendment GL.Account # Account Name _Amount I/°K Net change in total budget for this department is: Other remarks/justification: Reason JI I �� aL i rJ 1_ � s �• F '_ !� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 356 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depa tment making this request) Date: I Q — aq -Cl-I I request an amendment to the ICtg1 budget for the year following line items in my department: Amendment GL Account p Account Name - Amount 01-.- 551) I-W C ( A wlvz�, ► �o o 113 k 01 41 Net change in total budget for this department is: other remarks/justification: Reason P r,s.�, ,�rxn_oJLj I understand that my budget cannot be amended as r uested until Commissioners' Court approval is obtained. Signature of official/department head: = n, Date of Commissioners' Court approval: Date posted to General Ledger account(s): 357 BUDGET AMENDMENT REQUEST 0 To: Calhoun county Commissioners' Court From: `T-� (Department making this request) Date: l c -3b -9-i I request an amendment to the budget for the year following line items in my department: GL-Account p nl-o(o�-3ia� Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason Y -. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 358 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:-- (Depailtment making this request) Date: ) 0 —Q9 _ I I request.an amendment to the budget for the (year) following line items in my department: GL- Account -#- 0,-t13D,12 01�__ Account -Name-- t � Net change in total budget for this department is: other remarks/justification: Amendment Amount _ a-►o - 300 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 359 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �. t (Department making this request) Date: 1:0 -3o -91 I request an amendment to the 99-7._ budget for the year following line items in my department: GL-Account H �I�� 5403 ---Account-Name--- Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 360 . BUDGET AMENDMENT REQUEST To: Calhoun cou{(nnty Commissioners' Court Court From: 11',fu t ��n � C L� P60� t ekyk 4 *.� (Department making this request) Date: 0 —ag— -7 • I request an amendment to the 1991 budget for the year following line items in my department: GL_Account 1{ _ --Account Name 1OAifplLfa) — �o Net change in total budget for this department is: other remarks/justification: Amendment Amount 331 I Reason ------------------- J. l G 1Mtnt I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to"General Ledger account(s): 361 11 BUDGET AMENDMENT REQUEST 0 To: Calhoun County Commissioners' Court From: �lJU, PIi4t _ 'IC'eRRtAA�_ (Department making this request) Date: � 0 — 310 —q l I request an amendment to the 1991 budget for the year following line items in my department: Amendment GL Account # Account Name Amount -Reason- '-- '--- -� �•19.1 �e.uusti ------ lc i Net change in total budget iu`'�_�__.._`_ _.__. _. for this department is: s i f Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 362 BUDGET AMENDMENT REQUESTI • To: Calhoun County Commissioners' Court From: (Depa ment making this request) Date: ) 0 -3D -11 I request an amendment to the I�J9 r budget for the year following line items in my department: GL Account # 01-�(�Uo- Cc�ia.0 i-gr..Syo- L55 JC of -4S4o—(et0 Amendment Account Name Amount Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • w BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 41 (Department making this request) Date: IQ_C!I I request an amendment to the ! 1 budget for the year following line items in my department: Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount- S Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C7 0 364 • BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: _1� rS '—i /' \ OkV\A t..a... j (Department making this request) Date: IC) -r I request an amendment to the J 1 budget for the year following line items in my department: GL Account $ 0 1- 5boo—'13��i t—MO 0 N-2iboa��3f oa , l Account Name ------------------ A r% Net change in total budget for this department is: other remarks/justification: Amendment Amount 1 Reason ------------------- I understand that my budget cannot be amend as requested until Commissioners' Court approval is obtained. ` Signature of official/department head:. Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 365 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: PCv�1zy �� (Department making this request) Date: 10 �� -9 1 I request an amendment to the )92_ budget for the year following line items in my department: Amendment GL Account # Account Name Amount --Reason------ of VON Net change in total budget for this department is: other remarks/justification: I l Uw }.. G:•R�a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court / From: ,,(_ � nn /hr /L� ULQP� � lJ5 3� (Department making this request) ( o Date: _ 0"a3--q-I I request an amendment to the ! 1 budget for the year following line items in my department: --Amendment GL Account # Account- -- Name Amount -Reason---- - --.- � Di -a �YD-j�Lo� w Ua Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 367 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ` :L t— 4i c.J —,�o , -U o (Department making this request) Date: I _- q-.q-7 I request an amendment to the )l1 ! budget for the year following line items in my department: Amendment GL Account Account Name Amount _Reason ____ - --� 33 Net change in total budget ^, for this department is: $ ___---- -r other remarks/justification: '1 .rj� 1�rJ? r=',7 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 23 P4 O i1 (Department making this request) Date: 10 - 3 0-9 7 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 0 . .TO- L 33 aoCQ A10A. 4-' • Net change in total budget ! '1 for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 369 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: j/ T- 'Z (Department making this request) Date: I request an amendment to the.-� budget for the ear following line items in my department: GL-Account-#- 01b'5�4 6 �-Z 1 Amendment ---Account-Name ------ Amount---- rNAcN dF P Arfk j �;7 ao ( Z F �uTSt �t40nA �45 n n % Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested ntil Commissioners' Court approval is obtained. Signature of official/department head: jJ Date of Commissioners' Court approval: 10— 3/ 47 Date posted to General Ledger account(s): • 370 C • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �� 3 (Department making this request) Date: IQ,1a0_ci1 I request an amendment to the 99 � budget for theyear following line items in my department: Amendment GL Account _ 1Account_Name-- -_Amount of1-i.Js� Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 371 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R j i (+ '1 (Department making this request) Date: 10 --3_ C 7 i request an amendment to the i- budget for the year following line items in my department: Amendment GL Account # __ Acco_u_nt Name ---Amount---- �y-o QQ500— s�-�o—�3ao � yip -------Reason - Net change in total budget r for this department is: other remarks/justification: IL ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. C] Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 372 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ �l.a - P y (Department making this request) Date: I o 7 n I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount - ------Reason------ C' fl- cnm 3 So Net change in total budget -' t for this department is: Other remarks/,justification: f{v�: 1 'J I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners'.Court approval: Date posted to General Ledger account(s): 0 373 GENERAL DISCUSSION OF COUNTY MATTERS There was a question, answer session following. Mrs. Beaver asked if there was any pending plan to build any additional recreation areas in Calhoun. Commissioner Jurek stated Precinct 2 plans a pavilion type structure at Six Mile Park and if any funds are left to buy some playground equipment. Commissioner Finster stated they are working on restroom facilities in Pct. 4 & working with City of Seadrift. Commissioner Floyd stated Precinct 3 are improving the maintenance of facilities they already have. Judge Hartzog stated that on a county wide basis they continue to work on historic, preservation. Tony Collins, a student, asked about the situation with the 200 hours. Judge Hartzog stated they should contact the school board concerning those questions. Jim velasquez requested the Court to consider reclaiming the property beside the Library, that it could be used for parking. Judge explained the lots were donated to the county with the provision the county build on them, and the County didn't use them. Commissioner Jurek introduced to the Court his grand niece Shannon Jurek and cousin Dawn Kohl. Judge Hartzog presented Mrs. Beaver with a video- Counties the Glue that Holds Texas Together, a video put together by the Texas Association of Counties, and thanked her for allowing us to be there. THE COURT ADJOURNED. REGULAR NOVEMBER TERM HELD NOVEMBER 10, 1997 THE STATE OF TEXAS § 5 COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the loth day of November, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said Counter and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within • said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commi.ssioner,Pct.3 Commissioner,Pct.4 County Clerk ihereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 37 4 is BIDS AND PROPOSALS - FUEL BIDS The following bid was received for fuel beginning November 14, 1997 and ending December 15, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the bid of Diebel Oil Co. as they were the only bidder. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL �/ GALLONS/MO. UNLEADED GASOLINE $ 7 X 2200 = $ y0 v PREMIUM UNLEADED GASOLINE $- X 1000 = $ 7 d 0 0 DIESEL FUEL ( LOW SULFUR) $�/.� X 1600 TOTAL BID PRICE $ ') z5 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING NOVEMBER 16, AND ENDING DECEMBER 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD, OLLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME'OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER n i AUTHORIZED SIGNATURE:,_ .i TITLE : A A4„ DATE 0 375 BIDS AND PROPOSALS - VARIOUS INSURANCE BIDS The following bids were received for various insurance policies and after reviewing said bids, a Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the bid of Hilb, Rogal & Hamilton Company. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. PROPOSAL ANNUAL PREMIUM i 3-YEAR PREMIUM 1) AMBULANCE/COMMUNICATION/FIRE 4200.00 EQUIPMENT FLOATER $ /�pd $ 2) VOLUNTEER FIREMEN/EMS BLANKET ACCIDENT POLICY $ $ 2465.00 3) COMPUTER/EDP EQUIPMENT FLOATER $ 9s6.00,. ,�r�r $ NAME: HILB ROGAL & HAMILTON COMPANY OF VICTORIA ADDRESS: P.O. BOX 3710 CITY, STATE, ZIP: VICTORIA, TEXAS 77903-3710 PHONE NUMBER: 552-6522 • 77 AUTHORIZED SIGNATURE: `,,7/ ✓ 10, TITLE JOHN B. HUDS CEO DATE: NOVEMBER 10, 1997 C7 376 PROPOSAL 1) AMBULANCE/COMMUNICATION/FIRE EQUIPMENT FLOATER I� 2) VOLUNTEER FIREMEN/EMS BLANKET ACCIDENT POLICY 3) COMPUTER/EDP EQUIPMENT FLOATER ANNUAL PREMIUM $ 5960.00* S $ 913.00* f NAME: Anco-GSM Insurance Services of Rockport. TX WDRESS: 106 S. Commerce #5 CITY, STATE, ZIP: Por d2aca. TX �9 S tHONE NUMBER: 19-SS9 Q nr 17-kA-SGl1 /d ■■NUTHORIZED SIGNATURE:/ 'TITLE: Administrative Manager f' 11110/97 MW �* Albany Insurance Company, Rating AIX * National Union Fire Insurance, Rating A++XV 3-YEAR PREMIUM S $ 13,032.00** S 377 MID -COAST BEACH COMMUNITY Bernard Manschot appeared before the Court as a representative of Mid -Coast Beach Community and voiced some complaints. He stated the major concern was the beach erosion problem, understanding the Corps of Engineers is doing a study concerning that and hope for some relief. He stated another problem is that sand is being moved out of Magnolia Beach to Indianola and stated some is going to private property, and that private owners should have to buy their sand. Also stated there is a large pile of salt cedars on Brighton St. and should be removed by the County. He complained to the Sheriff that they need more coverage on the beach, and asked the Commissioners to include more money for another deputy next year. Mr. Manschot also said they had brought up the fact of glass on the beach and wanted a policy set by the Court not to allow glass on the beach. He also complained of people dumping litter, and said the law is not being enforced. Complained of abandoned cars, boats and dwellings that are not being enforced. Also he complained of dogs running at large, and asked the Court to help them out with these problems. Commissioner Belk answered Mr. Manschot's concerns, and stated he should have been notified if they saw a county truck dumping on other property. He stated when the cedars dry out they will burn them. He stated he had checked out the trash Mr. Manschot was talking about and there was only one sack of trash on top. In answer to someone moving shell onto private property, he said that the shell was dumped next to the black top, that the man had taken a dozer and pushed it to the back. He stated it wasn't his problem, that was the problem of the man that moved the shell, that he did the violating. Commissioner Belk stated his trucks are told, "do not leave county property", and if Mr. Manschot sees one of them off of county property, he should be notified. Commissioner Belk further stated he had contacted John Sharp when he was our State Representative and got him to introduce a bill to ban class bottles on the beach and it never made it to committee; the bottle lobbyists killed it. He stated he has been up there several times since, and that Feb. 26, 1997 he and Commissioner Finster went to Austin and met before the County Affairs Committee and tried to get them to pass a bottle law to eliminate bottles on the beach. The Commissioner from Nueces County was there and testified. There was no opposition and after they got out of the meeting he asked where the opposition was and was toldthey were at the committee and talked to the chairman before they over met ..... so the opposition is strong. Commisioner Belk said he put out word that he could use some help in Austin, but not one sole showed up. Concerning the abandoned cars, etc., he stated they burned up an old bus, they moved out a pick-up with a van on it ---- the Sheriff had tagged them all --they moved them. There are three 18 to 20 foot boats we may need to tag. Mr. Manschot also mentioned the bathrooms are in terrible shape, and he talked to tourists this summer and they don't want to come anymore because of all the rocks and the conditions of the bathrooms. They would like a shower at the beach. He stated there are signs at the Indianola Parks ---No Household Trash - Speed Limit signs, why can't the County control the length of stay of people there. Some of the people from the Beach asked Commissioner Belk it he would meet with them to try to solve some of the problems and he agreed. ORDINARY PAYROLL COVERAGE INSURANCE Ben Comiskey, County Auditor inquired as to whether the county was interested in "Boiler Insurance Coverage". If the boiler should blow up we wouldn't have a building. It was decided someone would come back Friday to explain the insurance, then the Court would decide if they want insurance. + 378 0 1 �J • CANVASS RETURNS OF NOVEMBER 4 1997 CONSTITUTIONAL AMENDMENT ELECTION The Court canvassed the returns of the November 4, 1997 Constitutional Amendment Election and found them in order. CERTIFICATION OF 1997 TAX ROLL AND LEVY FOR CALHOUN COUNTY A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the following Certification of the 1997 Tax Roll and Levy for Calhoun County. Judge Hartzog, Commissioners Finster, Floyd, Belk and Jurek all voted in favor. CATEGORY: Taxable Value 1, Andrew J. CALHOUN COUNTY 1997 TAX ROLL AND LEVY ASSESSED VALUE: $ 2,813,163,314 TAX LEVY: $ 9,846,134.06 Hahn, Jr., Tax Assessor/Collector of the Calhoun County Appraisal District, do solemnly swear that the tax roll and levy above contains a correct and full list of the real and personal property as submitted to me by the Calhoun County Appraisal District. V 'Y J. H n, Jr., Assessor/Collector county Appraisal District Subscribed and sworn to before me this 14th day of October, 1997. Nancy W. B9%er, NotaFy Public in and for the State of Texas. Ny commission expires 05-18-99. ,d "`•'°th NANCY W, BAKER (*`�g NOTARY PUBLIC Texas CommE p State nS 1899 379 APPOINTMENT OF HEALTH AUTHORITY A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to re -appoint Dr. Lainie Benson as Health Authority for Calhoun County. Commissioners Finster Jurek, Belk, Floyd and Judge Hartzog all voted in favor. TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presented her monthly report for September and after reading a verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved. Commissioner Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. A motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: / Calhoun County Commissioners' Court _c'T1 t,�t_� l From: l - Al,Th, c, -,t (Department making this request) Date: I k -1 I request an amendment to the Ccl budget for the year following line items in my department: Amendment GL Account # _, Account Name - -Amount cl-15104� I I �c Net change in total budget for this department is: Other remarks/justification: _- - -_Reason - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: i i Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners,court > From: ldO i o-pRau au -) — I �J (Department making this request) Date: I I _ 7 I I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account -Name Amount ------------- ------------------ ------------- (� J o 0 Net change in total budget for this department is: Other remarks/justification: $ 0 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. •Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ��1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l.ki(L1`iiv�L\"u) (Depar ment making this request) Date: I request an amendment to the 99 -7 budget for the year following line items in my department: Amendment GL Account Account Name Amount ----- ------------------ - "_---__'__` I —I b:ib� --)K 11s Net change in total budget for this department is: other remarks/justification: $ — v Reason �(IM.�IwQ nl T- I understand that my budget cannot be amended as re uested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 38Z BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: '-� Q lk�QJ ` n �7 �' (c�v.��n M nnA C Q/ (Department making this request) Date: _ • I request an amendment to the [ 1 I budget for the year following line items in my department: GL,Account_#- Amendment ___Account Name ___Amount Net change in total budget for this department is: ------------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: isDate posted to General Ledger account(s): 3�3 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this reque ) Date: I � _1 --C, I I request an amendment to the �CJCJJ budget for the year following line items in my department: GL_Account _#`_ e1-g6l?-54a1 C1'-64ac Account -Name — Net change in total budget for this department is: Other remarks/justification: Amendment ___Amount_ 3K 1 35 $ - 6 ,Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature ofofficial/department head: Date of Commissioners' Court approval: • • Date posted to General Ledger account(s): 0 384 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Courp From: (c l� (1� �� `�5,33) J L (Department making this request) Date: ' -,aUWA (46 317) I request an amendment to the 199 / budget for the year following line items in my department: GL_Account.#. Q1J533 Q01 0I -g.630 -G45t Amendment ___Account_Name ___Amount _______Reason \991 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 385 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • fl n fl i From: �+-�c t I (Deparrlt-ment making this request) Date: I f -—�1 I request an amendment to the 199 1) budget for the year following line items in my department: Amendment GL Account ---Account ---- ------- Name Amount -------Reason- ----------------- QG o... A i�a oAtn�tJ r� R�i)c io7l�� I !—d� (QL+ C1 - Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST TO: Calhoun County Commissioners' Court From: Rf�5 I J 4 (Department making this request) Date: 1 1-- j \,O (I I I request an amendment to the tCI9 I budget for the year following line items in my department: GL-Account-#- C qA 6-n-4�)3�1 0 ��llJ Ln AS!) 6 - y9 q,3 ,09-3LSAo- 5�4 cAAC;bi3-54b1 0 ---Account-Name--- owl. .". Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: ylfta^� 0 Date posted to General Ledger account(s): 387 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: PA -AA 13- — PC+ ( epartment making this request) Date: f - 6 _ q " I request an amendment to the I CIOIJ budget for the year following line items in my department: GL Account_#_ LQ -B-6 -730 Account -Name --- I 1L1_ 1f�;1 r :Lk, rle\ ` Net change in total budget for this department is: other remarks/justification: Amendment AmountReason__ n.� C, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): • BUDGET ANENDNENT REQUEST l� u To: Calh un County Commissioners' Court I From: C. ,II ') Dc Oct (Department'making this request) Date: I ) -y_-91 I request an amendment to the IC19 l budget for the tyear following line items in my department: mmdL Account I CI- f,nao= 1X73. Amendment Account Name Amount lII0."n.t Ot.:ti9d.� LJACti Net change in total budget for this department is: Other remarks/justification: Reason 411 I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $4,310,810.23 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,573.56 for the Hospital Indigent Health Care were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioner Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. CONGRESSMAN RON PAUL Eric, an assistant with Congressman Ron Paul's office talked to the Court and apologized because Congressman Paul could not be here as planned, but will try to come within the next few months. COUNTY TREASURER'S REPORT The County Treasurer presented her monthly report for October, and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said report be approved. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. THE COURT RECESSED UNTIL FRIDAY, NOVEMBER 14TH 389 REGULAR NOVEMBER TERM HELD NOVEMBER 14, 1997 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 14th dap of November A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. ORDINARY PAYROLL COVERAGE INSURANCE After an explanation by our insurance agent it was decided that the County didn't need the insurance. They thanked the agent for coming but no action was taken. RENOVATION OF PORT CITY MALL FOR USE BY MEMORIAL MEDICAL The architect presented the plan for Port City Mall as to Phase I, Phase II and III. After looking at the plans and listening to his presentation, a Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize our financial advisor to do a feasibility study for financing for Phase I of the project and authorize the hospital to proceed with detail engineering and architectural for bidding. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. RESOLUTION REGARDING IMPLEMENTATION OF SENATE BILL I A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to postpone any action on the Resolution regarding the Implementation of Senate Bill I. Commissioner Jurek, Belk, Finster, Floyd and Judge Hartgzog all voted in favor. LEADERSHIP-CALHOUN COUNTY Lupe Flores with Leadership -Calhoun County, Class 7 appeared to ask members of the Court and the Sheriff could come to their meeting Dec. Sth and cover topics concerning County Government. They will contact the Court later but wanted to put them on notice. They were thanked for their interest in the County. SHERIFF - J.P._#2 - J P #4 - COUNTY CLERK MONTHLY REPORTS The Sheriff, J.P. #2, J.P. #4, and the County Clerk presented their monthly reports for October and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be approved. Commissioner Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $1,122,713.39 were presented by the County Treasurer and after reading and verifying same, as Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Jurek, Floyd, Belk, Finster, 350 and Judge Hartzog all voted in favor. 0 • A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. SUDOET AiIEDTDMENT AEQQEBT To: Calhoun County Commissioners' Court From: (�Ia� (liapartment making this request) Date: 11-13 9 7 I request an amendment to the I WI budget.for the year following line items in my department: GL Acoount f 014510-G30*1 ,n 14ao G qao Amendment Recount Name Amount ,rnQ n10a,_ef092 _ , Net Change is total budget for this department is: other remarks/justification: 8 -0 _Aeason- I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. _ Signature of official/department head: Date of Commissioners' court approval: AdIlk - Date posted to General Ledger account(s): SENT BY:Xerox TelecoDier 7020 ;11-13-97 ; 17:36 ; 51255345584 512 553 46144 1 8MIT Al Z MW REQUZBT ras.s�.i.w �a Tot Calhoun County commissioners' Court From: SACA�4-1 (Depai6ent making this request) Date: i request an amendment to the � budget for the Year following line items in my department: ---Account Name--- po 01-4 W �332_ 01- 4C40';60� Net change in total budget for this department ist Other remarks/justification: Amendment -- Amount ---_ $ —,Z� �srsa:ras Reason--- I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained`s�� Signature of official/department head: 4 Date of Commissioners' Court approval: • • Date posted to General Ledger account(s): • - 392 11-13-1997 d:31PN • FROM CALHCU" CC. AUDITOR 512 553 dGld P.S BUDGET A2�8ND!($Ztq' R8gUE6S' To: Calhoun County Commisnsioners' court From:—ddy'-Od J lQif%S - A / ( epartme t making this request) Date: I request an amendment to the % 1 budget for the —(`pear following line items in my,departmecnt: GL Account i!r _ Account Nai. a Not change in total budget for this department is: Other remarks/justification: Amendment _ Amount ---- -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: f Date of Commissioners' Court approval: &ate posted to General Ledger acaount(s): 393 I I - 13-1997 d : 31 PH FROH C A! HCU1d CO. AUC+I TOR 512 553 d61 d BUDGRT IkMZMKRMT RBQUEBT To: Calhoun County Commissioners' Court From: ��- (Department making this request) Date: __ 1 _ 1 _q 7 I request an amendment to the _ 1 99 7 budget for the following line items in my department' GL�_Ac�co�unt g Account -Name is -co - L %) Net change in total budget for this department is: Other remarks/justification: Amendment ___Amount___, �5G• 4C a3t`C. P. 5 i Reason,_„ y. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained_ signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 394 11/13/1997 15:05 512-893-5309 CALH" CC PCT 3 11-1d-Iy37 2:10PM FROM CALHOUN CO. AUDITOR 512 553 461d 0 BUIXET AMENDMENT RE VEST 0 To: Calhoun County Commissioners, Court From: Ip L to O, ni 26 (Department making this request) Date: l — 13 - 3 -1 I request an amendment to the 1 � 1 budget for the following line items in my department: PAGE 01 GL Account Amendment 1P _ Aeco_unt Name ---Amount Reason- Net change in total budget for this department is: other remarks/justification: . T understand that my budget cannot be amended requeste nti Commissioners Court approval is obtained. � �<y�� Signature of official/department head: Date Of Commissioners' court approval: 0 Date posted to General Ledger account(S): P. d 395 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: , , Q-Zu (De artment making this request) Date: II -Ia-gl I request an amendment to the budget for the following line items in my department: Amendment GL Account # Account_Name___ ---Amount-_- Reason Net change in total budget _ for this department is: $ Other remarks/justification: ----- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 396 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: r z ( C �tCJ (Depar went making this request) Date: 11_ 10-91 • I request an amendment to the budget for the year following line items in my department: GL_Account-#_ Amendment __Account Name --- Amount---- r_ �Ycy 000 -153 I.�i 1 Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): -397 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners, �co�urt From: ) PQ"L&k-4-6) � ' lQA (Depar ment making this request) Date: l(-1 3—q I I request an amendment to the I I I budget for the year following line items in my department: Amendment GL Account # Account Name Amount �y-c� Lod"-3(,o f �. Xnt'►n�,a-�' 3 N Net change in total budget for this department is: other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • IR � 61 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 1,0aCh WnzmooLfY1 A�, (Department making Vhis request) Date: I )_111-gli I request an amendment to the iC Cj budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 61SCCO4fiR ol C' i0 - cl c�r1s 00 1 Ul C�nr-C> Ci c � ors rIC-w it�Cu+10-n n stir h o to 51 50ri.00 ec�c� i i Net change in total budget s for this department is:Other remarks/justification: remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained — Signature of official/department head:y� Ltd k Date of Commissioners' Court approval: ��rr •Date posted to General Ledger account(s): 399 BUDGET AMENDMENT REQUEST • To: Calhoun . County Commissioners' Court From: 13 Q ri ,Mar r '�g�� m Ca (Department making this request) Date: 1 1- 13 -q -1 I request an amendment to the 119 / budget for the year following line items in my department: GL-Account-#- �I Account -Name-- . . c 1 Q , k, a_v —&U, Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason ------------- ------------------- _13-5n 350 I understand that my budget cannot be amended as requested until Commissioners'.Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,400 0 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Departmen making this request) Date: / / - / 3 - / I request an amendment to the 17,Y7 budget for the year following line items in my department: GL_Account_#. O/-3s-10-6z3/ 0f-3-5-1 0-- Lzz/ --- Account_Name--- Net change in total budget for this department is: other remarks/justification: Amendment Amount tGl. o a S — 47 a MY 1u19W I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 0 Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 401 BUDGET AMENDMENT REQUEST To: Calhoun County jCommissioners' Court From: (De artment making this request) Date: [ 1- Q)-9 � I request an amendment to the Iq9I budget for the year following line items in my department: Amendment GL Account # Account Name Amount Ol-ql l,� Net change in total budget for this department is: other remarks/justification: r -------Reason --- I i. i 1 u 1�;yr I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 7 '402 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: 1)1.d�1, c. Qo. 1 (Department making this request) Date: I I — 1), -1 I request an amendment to the IC19 1 budget for the year following line items in my department: GL-Account-#- N �40a�-51oj Account Name - �- ---- �h n _ li Net change in total budget for this department is: other remarks/justification: Amendment Amount 30 -------Reason Njuv 1 u lyy1 5=====_ - ___— I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): - 403 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court is From: epartment making this request) Date: 1 `Q q 1 budget for the I request an amendment to the year following line items in my Amendment Account Name Amount__-_ Lk V GL Account-#_ ,C1i.ls�n- 41�� department: Net change in total budget $ _ for this department is: other remarks/justification: Reason--_ sted until I understand that my budget cannot be amended as reque Commissioners' Court approval is obtained. Signature of official/department head: L Date of Commissioners' Court approval: Date posted to General Ledger account(s): • - 404 MID COAST BEACH COMMITTEE - ANSWER TO Ben Comiskey, County Auditor presented the following copy of the letter he sent to Bernard Manschot in response to his comments to the Court November loth. • QemY WE, I FO ,REF AUDITOR BEN H. COMISKEY, JR., CPA COUNTYAUDITOR CALHOUN COUNTY 211 S6 iTH Ara STREET PORT LAVACA. TEXAS 77979 (512)653-4610 November 14, 1997 Mr. Bernard Manscot 780 Brighton Port Lavaca (Indianola Beach), Tx. 77979 Dear Mr. Manscot: The County Auditor's office is concerned with any misuse of County assets. In your comments of Monday, November 10, 1997, to Commissioners Court, you indicated that some shell from the Magnolia Beach area had been misused. As a result, I asked Commissioner Belk to review the area with me and we did review the area on the afternoon of Monday, • November 10, 1997. I observed the two areas you mentioned concerning the misuse of County shell. I was unable to determine any misuse of County shell as the entire area is shell based. Both areas did have small amounts of shell being used as walks or driveways, however it was impossible to determine from where the shell came. Most of the dwellings in the area are also using shell for the same purpose. If you have any evidence of misuse of County assets, please provide me with a sworn statement outlining the details and I will see that appropriate action is taken. While your other concerns are not conducive to action by my office, I did observe several abandoned automobiles, boats, dwellings and other items in the area. I also noted areas which seemed to be junk yards and other areas which were overgrown by grass and other vegetation. As you are aware, the area is not incorporated and therefore the only enforcement of such problems can be under the State Health Code. I am therefore suggesting to Commissioners Court, by copy of this letter, that the County Health Authority be contacted and asked to review the entire area and issue appropriate citations. Yours truly, • Ben H. orris y c Jr. CP County A ditor cc: Commissioners Court Members Judge Whayland W. Kilgore THE COURT 405 SPECIAL NOVEMBER TERM HELD NOVEMBER 26, 1997 THE STATE OF TEXAS $ $ COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 26th day of November A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - MEMORIAL MEDICAL EMERGENCY GENERATOR A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for Emergency Generator project for Memorial Medical Center. Commissioners Finster, Belk, Jurek, Floyd all voted in favor. • MAGNOLIA BEACH FIRE/AMBULANCE DEPT.INVENTORY A motion was made by Commissioner Belk and seconded by Commissioner Finster to remove the following Radio and Bunker Gear from Magnolia Beach Fire/Ambulance Inventory as the items were reported stolen between Sept. 19th and Sept. 23rd, 1997. Commissioners Belk, Finster, Jurek and Judge Hartzog all voted in favor. ITEM AS= NO. ass" COST Magnolia Beach Fire/Ambulance Radio: ranwood multi -channel 548-0005 $834.64 VHF/FM handheld, SO 30600514 Magnolia Beach Fire/Ambulance Bunker Gear: Bag, boots, 548-0003 $401.35 pants, coat, hood, helmet, gloves, suspenders NOTE: INSURANCE CLAIM HAS BEEN FILED UNDER AMBULANCE/COMMUNICATION/FIRE EQUIFNE� FLOATER. '406 0 REGIONAL & COUNTY TRAUMA FUNDS RELATING TO SB 102 A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to pool the Regional County Trauma Funds Relating to SB 102 with the 5 other counties in the region and use these funds for continuing education for Emergency personnel. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. DONATION FROM PORT O'CONNOR CHAMBER OF COMMERCE-BBO PITS A motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept a donation to Calhoun County consisting of 10 Barbecue pits for King Fisher Beach from the Port O'Connor Chamber of Commerce. The Court thanked the Chamber for the donation. The pits will be permanently be affixed to King Fisher Beach area. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. PORT O'CONNOR COMMUNITY CENTER Ms. Marie Hawes of Port O'Connor addressed the Court concerning the planning of a Port O'Connor Community Center. Commissioners Finster informed the court of the possibility of a donation forthcoming to help build the • center. A Motion was made by Judge Hartzog and seconded by Commissioner Finster to appoint Commissioner Finster, Ben Comiskey and Marie Hawes as a Committee to support and commit to the planning for the Port O'Connor Community Center. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. TIRE DISPOSAL PROGRAM AT RECYCLING CENTER Patricia Kalisek, manager of the landfill & recycling center appeared before the court to ask for a recommendation from the Court as to charges for the disposition of tires. Safe Tire Disposal Co. was paid by the state to pick up tires but as of Jan. 1, 1998 the state will no longer pay Safe Tire Disposal, so the County will have to pay them to pick them up and have said they would charge us a flat rate of $1075.00 and they suggested we charge $1.00 for each passenger tire and $5.00 for a truck tare. There was no action taken by the Court. WORKMAN'S COMPENSATION CLAIMS PROCEDURES A Motion was made by Judge Hartzog and seconded by Commissioner Finster to return to the pre 1994 policy on workmen's compensation. Judge Hartzog, Commissioners Finster, Belk, Jurek all voted in favor. • 407 A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMBNAMRW RNQUEST To: Calhoun County Commissioners' court From: q- I& Po,4, -:r- (Department msking this request) Date: )` - /q �z I request an amendment to the 4 budget for the year following line items in my department: Amendment GL Account # Account _Name__- ___Amount __ --_,Reason^ 'DSZ'Y�` �5�9f� _ �ecc�• Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval Ls obtained. signature of of:icialfdepartment head: l // Date of Commissioners' Court approval: Date posted to Genera"r dger account($): • W BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �- L� P- I (Department making this request) Date: It I request an amendment to the 19'1 1 budget for the yeaFT— following line items in my department: G//L_Account # ---Account Name -- Amendment _- Amount -------Reason 30) Q, Net change in total budget for this department is: $ O Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. ///1 Signature of official/department head: "� %-�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 409 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 9 (Department making this request) J �] Date: I request an amendment to the loic'I ! budget for the year following line items in my department: Amendment GL Account ---Account-Name ---Amount- b A Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 410 I1-13-1997 4L:31PII FP&i Cal.RY PJ CO. QUDITCR S12 SS3 d614L BVDG&T AKENDKMM ABQV&ST To: Calhoun County Commissioners' Court From: �/V 111 (Department making this request) Date: /9 I request an amendmant to the ( T 3 budget for the year Following line items in my department: Amendment GL Account # Account Name Amount ---^^---^--^- -_ ^------------- ------------- %a7 figs' e5�/1PJ —7--0p L s _^ t_5(5?5 D O jLAa "C).e, — ,SCd9. O • Net change in total budget for this department is: Other remarks/justification: ^ - ---Reason V I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • P. S �411 R~VwET AilEHD1 M axn!.E To: Calhoun unty commissioners' court From: (vepartmentjxiAinq tfAs request) Date: I request an amendment to the year budget for the following line items in my department: Amendment GL account / Account Name Amount ------ Reason------ ----------- ------------------------------- Not change in total budget for this departaant is: Other remarks/justification: I understand that my budget cannot be amended as comaiaeionarsI Court approval is obtained. Signature of official/department heads Date of Comaiaa onera Court approval: - `O Date posted to General Lodger account (a)s until i 412 1 1 l 1.1 1.1'Tn To: CaMhouxk, County Commissioners' Court From (Dw request) bat.: //-/', -4?7 I request an amendment to the "7 i budget for the year, following line items in my departments OL Account_0mil/ io J 111 0 Account Name -- r; yet otangs in total budget for this departamnt is: Other remarks/justification: Amendment ...mount ........ ...... Renton __-- I Nov 2 61997 I 1 I understand that my budget cannot be amended as r�ssted until Commissioners Court approval is obtained. signature of official/department head: Date at Commissioners0 Court approval: Date posted to General Ledger account (a)z • 413 To: From: HDD(iBT AMSLIDlLEa1T it8QII88T county Commissioners' Court v(Department making this request) Data: / - 7 f 7 i request an amendment to the 7 budget for the (year) following line items in my departments Amendment GL Account Y _ Account Name amount _ ___ Reason .....! Y Y Y Y ! ! Y!! !!!!Y!!!!!l.. .1 M Y! ! .I ! );T Net change in total budget NOV 2 61991 for this departmdnt W $ other remarks/justification: I understand that my budget cannot be amended as equested until Commissioners' Court approval is obtained. Signature of official/department heads Az?, Date of Commissioners' Court approval: Date posted to General Ledger account (a): • • S xo: Calhoun County Commissioners' Proms (Department making this request) Date: 7 S request an amendment to the / 7 budget for the year following lima items in my department: QL Account rrrrr r ©l'�U Account !tame r rr......rrrrrr..... Amendment Amount b) Reason rrrrrr. r_r......w__..r_ Jam_ Not change in total budget for this department ist $ ' e--s---a-r-zs- Other remarks/justification: I undmrstand that my budget cannot be amended as Commissioners Court approval is obtained. Signature of official/dapartment head: Date of Commiasionarp' Court approval: 4 Date posted to Cenral Ledger account(s): Is 415 JJOUDGET i1jPNDt16NT APQUES-Q To: Calhoun County Commissioners' court From: JA (Department making this request) Date: I request an amendment to the j9q I budget for the year following line items in my department: Amendment GL Account Account Vame Amount - -Reason-_ ------------------------ — ---- (tr ------ ---- 01-�;IG-511c) C� Oi ECG-5S 6'cc51.0� Net change in total budget _ b for this department is: $ Other remarks/justification: t I understand that my budget cannot be amended s r e until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i - 416 SENT BY:Xerox Totecopior 7020 :11-25-87 : 14:15 51255346604 11-25-1997 2:17PM FROM CALHOUV CO. AUDITOR 612 553 4614 U i • BQDGET WPWWxWM itspVReT To: Calhoun County Commissioners' Court From: nh.OIL — (Dopaitzl6t making this rKusat) Date: 6j-1 I request an amendmint to the budget for the following ling items in my department: amoaaaent GLaccount./. account ]lame _''amount___ Q1-�15�0 -G.ato .MA'S�. � Net change in total budget for this department ist other remarks/justification: 512 553 46143 1 Reason..... P. 1 I understand that my budget cannot be amended as requested uhCi� Commissioners' Court approval is obtained. ` signature of official/department head: Date of Commissioners, Court approval: Data posted to General Ledger account(s): n 417 11DUDGET :Jl IB•'NUIIENT RR�?UEB'1'p To: Calhoun County Commissioners' Court From: jhec 6- (Department making this request) Date: I request an amendment to the /yy 7 budget for the year following line items in my department: GL Recount ---Account Name ---------- Amendment ---.Amount ----- 01-Mks '-sre� Gb IS3, 60 o!-�.S �G -.� 11 L� /Y) � o_ c �unpLT f .q 44 , 0 0 � ✓t- SAD ��o f��e h��i t . it�O" C�1-4� Ie<� �Ze r CJ50,aa � 4 3C)cl 0 �t-�(i�{u j,.S2C' il(Act4 lblAinl;enl4ue 593.yn� 10-6+sz, i�A-ice 1t nc Inc-4 9 5'v. a l., h'c3 Tom_ Net Change in total budget for this department is: Other remarks/justification: -------Reason- NuV 26&31 I understand that my budget cannot be a -mended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date Of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST . To: Calhoun County Commissioners' Court From: Cll„vns (Department making this request) Date: i ► - a5 -c 't I request an amendment to the �1 budget for the year fallowing line items in my department: GL-Account-#- ,, I -,) `_, -33 --(A S o as -so -L{-]o5 0l-d�i3e-�l�e Amendment Account Name ---Amount ri . L Net change in total budget for this department is: Other remarks/justification: 3G Reason ------------------- UV 2 6 097 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 419 BUDGET AMENDMENT REQUEST To: Calhoun County yCommissioners' Court From: (Department making this request) Date: I A! -9 I I request an amendment to the l�l�i7 budget for the year following line items in my department: GL-Account-#- t�f-�f �A-14! --- Account -Name_-- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount --- 10(1 loq Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 420 IIDUDGE'1 �j IIBNUNEN'f RrQUE61'I� To: Calhoun County Commissioners' Court - From: lvqc C,) Or 5 • (Department making this request) Date: —J, /2: 1 C7 '1 I request an amendment to the budget for the year following line items in my department: GL_Account_¢'_ sZ 6,9g9 --- Account__leme___ M rc- Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason_^ I understand that my budget cannot be aa,end=d as requested until Commissioners' Court approval is obtained. _ Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • _ 421 SENT BY:Xerox Telecopier 7020 :11-25-97 : 16:05 : 51255348684 11-25-1997 4:O4PM FROM CALHOUN CO. AUDITOR 512 553 d614 s M" Z;;;Nm gxgt[ ST To: Calhoun County Commissioners' Court From: `A W-5r GO% (Department making this request) Date: I l- a h 4 1 I request an amendment to the lqql budget for the following line items in my departmei,r! Amenpnent GL Account i —Account gams___ __ Mounter.__ ------------ '^---- 1�11-4hyL—It3oLx �p,"_ J�d met change is total budget for this department is; o=sr remarks/justification: 1 �O 512 553 4614;4 1 lessen i understand that mY budget cannot be amended as requested until Commissioners' Coast approval is obtained. Signature or official/department head: —� Date of Commissioners' Court approval: Date posted to General Ledger account(a): P.I • • • — 422 BUDGE7 AMENDMENT REQUEST To- Calhoun County Commissioners' Court le From: U ate`- (Departm ntt ma ing this request) Date: 11 � I q /Q-7 • • 1 request an amendment to the _Ibudget for the (year) following line items in my department: GL Account # YhhYYhYYYYYhY 01-�5-05-5112 01- 4646- J( 02. 01-46-05-"1101 Amendment Account Name Amount Y YhhhhYY Y'AYYYYY.4hY YYYhYYY4YhhyY en*p t 'boo. 00 0.0 n adl io t�mw 3�0 tb,. rvVw t 7(pom Net change in total budget for this department is. - Other remarks/justification: Reason hYYYhY1111hYY.YhYYYY II 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): + 423 BUDGET AMENDMENT REQUEST tttttt ..mil To: Calhoun County Commissioners' CourtFrom : aLo. a OLMn V1.(L( bL &4 rv,-) (Department making this request) Date: 1117-4 1 I request an amendment to the __ Iq q 1__ budget for the (year) following line items in my department: Amendment GL Account 8 Account Name Amount Reason 111111111111 11111.1111111111111 111111�11111 111111.1111111.111111 0145-65-1o550 ROAON AOALw 250.0� OOW 0004- 01-L%-65-vzo at%unu, a an�aWw 250.00 n wbatrto iv iZtJl -ii' NUV 1 Not change in total budget for this department is: ama�acan.ZR�aa Other remarks/justification: I understano that my oudget cannot ne amenoeo as requesteo until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: c.�-�.F� /"" • Date posted to General Ledger account(s): _ 424 • S QDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 . n c d 'Yl (2 G2 VLi9 d (Department making this request] Date: 'I- 6-5-1 I request an amendment to the / budget for the year following line items in my department: GL-Account-#- O 00�6-O Cl// Sr�,Ct�',' 7C�L ---Aly'k-di ccount-Name-- i(,)a t G Net change in total budget for this department is: other remarks/justification: Amendment ---Amount /-- �3A D2 Reason ------------------- hF�� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: , LLsh Date of Commissioners' Court approval: Date posted to General Ledger account(s): 425 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: � I --,� j_y 1 I request an amendment to the M budget for the year following line items in my department: GL_Account_#_ 01-66gb-L1191 o 1---�1b-5Iclo Account -Name___ Net change in total budget for this department is: Other remarks/justification: Amendment _Amount_ �fl $ , `3 — . _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • COME BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners, Court From: (Department making this request) Date: l' "1 - MCI I I request an amendment to the I( J budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ,42'7 BIIDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: �n l LT��(a � 3 (Department making this request) Date: l I —�_ 5 —CI 1 I request an amendment to the ( ) budget for the year following line items in my department: Amendment GL Account # Account Name Amount Ned Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $3,334,446.51 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $95,927.31 for Indigent Healthcare Fund and $740,470.45 for Hospital bills for a total of $836,397.76, and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk and Finster all voted in favor. THE COURT ADJOURNED. • • M4, • r� REGULAR DECEMBER TERM THE STATE OF TEXAS $ 5 COUNTY OF CALHOUN S HELD DECEMBER 8, 1997 BE IT REMEMBERED, that on this the 8th day of December A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Floyd stated there was a discrepancy in the October 13, 1997 minutes and he would like them corrected. He stated he would listen to the tapes and make a motion at the next meeting. BIDS AND PROPOSALS — FUEL BIDS The following bids were received for fuel for the period from December 15, 1997 through January 16, 1998 and after reviewing said bids a Motion was made by Commissioner Belk and seconded by Commissioner Finster to accept the low bid of Diebel Oil Co. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. 429 FUEL BID PROPOSAL • IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ .6>1 X 2200 = $ 3 ,D PREMIUM UNLEADED GASOLINE $ X 1000 = $ %AA. ,> tb DIESEL FUEL (LOW SULFUR) >rJ�I $ ,(D X 1600 = $ t)b TOTAL BID PRICE $ 3D THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING DECEMBER 16, 1997 AND ENDING JANUARY 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD, SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE Dom, �. D for- L4vaz2q I 7 79 7.0� n 430 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONSIMO. UNLEADED GASOLINE $ 65-79' X 2200 = $ Y6 PREMIUM UNLEADED GASOLINE $ X 1000 DIESEL FUEL (LOW SULFUR) $ y 3j X 1600 = $ TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING DECEMBER 16, 1997 AND ENDING JANUARY 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER &THORIZED SIGNATURE: TITLE DATE PUBLIC HEARING ON AMENDING THE 1997 AND 1998 BUDGETS • Judge Hartzog opened the Public hearing to Amend the 1997 and 1998 Budgets. The Judge read the 1997 Budget Amendments and asked for comments from the public. There were no comments. 431 A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the following Budget Amendments items 1-11 for 1997 be approved. Commissioners Floyd, Finster,.Belk, Jurek and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Ffom: JQ.TCrVJ Jd.nyt (Department making this request) Date: 10 -C_A7 I request an amendment to the lq-j budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ --- ----------------- —---------- -1� O f-�► o0 335 �. le, ��, - t�� goo �aM�4 ati qu Net change in total budget for this department is: Other remarks/justification: $ —v—' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 432 • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court jFrbm: MeI�� ALIVVta RJ (Department making this request) Date: I request an amendment to the 1-- budget for the year following line items in my department: Amendment GL Account A Account Name Amount ------------------------ ----=--------------- 01- 0100 -340,1 akno , x� 150 0 0 0 Net change in total budget for this department is: Other remarks/justification: I Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 433 i Alcoa Alumina & Chemicals, L.L.C. Ronald C. Flournoy Operations Manager September 26, 1997 �A VET 3 0 1997 Howard G. Hartzog CathOun County Judg, The Honorable Howard G. Hartzog County Judge, Calhoun County Members, Commissioners Court -Calhoun County 211 South Ann Port Lavaca, TX 77979 Dear Judge Hartzog and Commissioners: The enclosed check in the amount of $150,000 represents the second of two payments required to fund the $200,000 unrestricted grant to Calhoun County which Alcoa announced in 1995. Please accept this final installment with our sincere wishes that it will be beneficial to the County and your constituency. Sincerely, /�gv _ Ron C. Flournoy! °" - 1 —� Encl. Point Comfort, Texas 77978 USA UL-c - 8 1997 • 434 noSSO2720 t:031100209l: 435 Il BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J. nA — (Depa tment making this request) Date: I request an amendment to the 1q9 I budget for the year following line items in my department: GL_Account-#- ��—��I�—soli`-{ Amendment Account Name Amountr�- - 1 A �— Net change in total budget for this department is: Other remarks/justification: $ — ``) --- 3 9 -------Reason---- -1�.23�_ll i 9i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 436 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' court Pt From: • (Department making th s request) Date: a- 3-q-1 is I request an amendment to the 19 -i 1 budget for the year following line items in my department: GL -Account -#- Account Name ------- -- xu._Ct ) `k '_t _ Net change in total budget for this department is: Other remarks/justification: F Amendment ---Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 437 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Ffom: (Department making this request) Date: I request an amendment to the lq 6I budget for the year following line items in my department: GL Account if 0 f -0/ coo -3 0 Amendment Account Name Amount +t�� ,l�eGdce � Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: Q jI � �D n (Department making this request) Date: 1 t4 . q _9 -1 ((�� Z request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason DEC - 81997 J Net change in total budget for this department is:- Other remarks/justification: ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. n QJL A Signature of official/department head: pL cou Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 439 BUDGET AMENDMENT REQUESTil r� • To: Calhoun County Commissioners' Court From: LJ (Department making this request) Date: I request an amendment to the )'I'll budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason • Net change in total budget for this department is: S — DCC Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: . ;2 /J Date of Commissioners' Court approval: Y 4,�4j&�A) Date posted to General Ledger account(s): • ME Nov-20-97 15: I8 Geor a Fred Rhodes 512 553 7070 P.01 • w �-� +u-� i.niswiv w. auu! ( UR 512 553 461 d P. 2 SODGET JIM82tD1tCDIT RLQIIEBT To: Calhoun County Commissioners' Court From: LI . - LJ n P _ - - (Department making this request) Date: t o1 n —Cj I request an amendment to the Ley -1 budget for the e following line items in my department: nmeadaunt GL Aoaount 1 Account wame )mount __ -- L°'Y �QI`ia41;'7Q41 1�00_0.0� Net obange in total budget for tbis 4apartmeat ise other remarks/justification- Reason DEC - 81997 I understand that my budget cannot be amended as requanted until jH � �,�c Commiesionaro' Court approval is obtained. t4.s T, vJNCvva( q ��) signature of official/department head: 5IAZIA. iQ Date of Commissioners' Court approval: Date posted to General ledger account(a): 0 • M II-�5-1997 :'L3F1"1 FRutt CvLHutJIJ t';-;, aUC,ITUFi 512 553 161A P.2 BUDGET AMENDMENT R8QDEST To: Calhoun County Commissioners, court From: Qs..6 cq'-�e— (Department making this request) Date: !Z_ C�- F 7 I request an amendment to the / budget for the year following line items in my department: GL Account -Account Amendment -Name Amount Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners# Court approval is obtained. Signature of official/department head:_ Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 442 BDDGET AMENDMENT REQUEST ` �0 To: Calhoun County Commissioners' Court From: �JR Poor !. �✓i9 (Department making this request) Date: f/-2V-q' I request an amendment to the gyeNa ) _- budget for the yea following line items in my department: Amendment GL Account Account -Name- - Amount Net change in total budget for this department is: other remarks/justification: Reason -- ---------------- Y /os7 Fag TA oa r &tje,C&44rhg TD lXf-f-rPlIE EKrS1'/ x I-au✓��a��17?%/w�7y I understand that my budget cannot be amended as requested.until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 443 BUDGET AMENDMENT REQUE6T To: Calhoun County Commissioners' Court From: Capital Proj.-Alamo Beach Sewer (Department making this request) Date: 11/12/97 I request an amendment to the 1997 budget for the year following line items in my department.. Amendment GL Account Account Name ---Amount NE14 63-0100-3944 In -kind Contrib.-General Furd -730 NEW 63-5500-6112 Administration 730 NEW 63-0100-3946 In4d nd Contrib.-R & B Pct 61 -11,079 NEW 63-5500-6173 Street Repairs 11,079 Net change in total budget for this department is: $ 0 Other remarks/justification: y --^-^--Reason Portion of 1995, 1996 audit attributable to project Force account labor I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M INDIGENT HEALTHCAREICARE OF INDIGENT SPECIAL A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to create a new line item -Care of Indigent Special- in the amount of $2500.00 to be taken from Indigent Healthcare with no change in the total amount of the Budget for 1998 (See following letter requesting funds). Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. • Calhoun County Ministerial Alliance Community Ministries 331 Alcoa Drive (512)552-1722 Port Lavaca TX 77979 December 5, 1997 Judge Howard Hartzog, County Judge Calhoun County. "Texas 211 S Ann Port Lavaca TX 77979 Dear Judge Hartzog; DEC 09 1997 Calhoun r., -lanzo ouo County du ge In regard to indigent care in this county, we in the Ministerial Alliance would like to submit a formal request to you asking to be included in the County Budget as aline item. This past year 1997. we expended slightly over S18,000 in Indigent Care dollars as well as untold hours by our volunteer staff. We find that the needs have been increasing • however and have budgeted $28,000 for 1998 needs. If we are included on the County Budget this will allow us to further increase our Indigent Care. We currently expend funds in the following areas: Medicines - prescriptions which are not presently, funded by the Hospital District Indigent Care Plan. Heat/Flectricity/Water - We currently pay those bills where the shut off notice has been sent out. insuring that the client will not be without heat or electriciry or other necessities of life. Transportation/Lodging - it is sometimes necessary to place persons in overnight lodging and this we do when the need arises. We also supply transportation to those persons who have a demonstrated need for such transport such as - Doctor appointments, or other emergency need. Food - We supply food to those who have an emergency need, are pending for other resources, and those who are disabled. With an additional $2,500 to $5.000 we could increase our ability to help those who are presently unable to help themselves in these critical areas. Thanking you in advance for your consideration of this request, I am, Spec y yours, • Rev. David Bush Chairman - 445 PORT O CONNOR FIRE STATION SHELTER/SITE IMPROVEMENT A motion was made by Commissioner Finster and seconded by Judge Hartzog to create as new line item for Port O'Connor Fire Station Shelter for engineering in the amount of $1,000.00 to be taken from Port O'Connor Site Improvement, with no change in the total Budget for 1998. Commissioners Finster Floyd, Belk, Jurek and Judge Hartzog all voted in favor. C7 A Motion was made by Commissioner Floyd and seconded by Commissioner kthat the following Budget 96-1 through 98-8beapproved commissionAmendments commissionersFloyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: \k"( JL"L �,etiSlts_ (Department making this request) Date: + C _4 fl� I request an amendment to the )6I10 budget for the year following line items in my department: GL Accou_nt # Acc'Iount Name N - o c; i,-31c%_q Net change in total budget for this department is: Other remarks/justification: cl�_ I Amendment Amount Reason Vln,`ll I.VIL /�IEpM:.LQJ I� Cc I understand that my budget cannot be amended -as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: Q lAn1f `\Qkli (Department making this request) Date: a- a-4 I request an amendment to the M budget for the year following line items in.my department. Amendment GL Account # Account Name Amount n�X o 11N 0 Net change in total budget h for this department is: Other remarks/justification: Reason --/-�---- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 447 • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: WtCAIAO(LA(- ('G.Tticri (Department making this request) Date: C I request an amendment to the budget for the year (year) following line items in my department: Amendment GL Account # Account Name Amount Reason 01-4rlLO-ggo4,7 ti Cs� 01-g560--gja0 _vxv �C NO C�-l�a5-49�fo UJe1le_. C, 1 • iLN Net change in total budget for this department is: $ ?? other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): M BUDGET AMENDMENT REQUEST cis To: Calhoun County Commissioners' Court From: �14tiJr (Departmentt( making this request) Date: C—,�C!'t( 1. 1G1C4 I request an amendment to the (year) ` budget for the following line items in my department: Amendment GL Account # Account Name Amount Reason 14b n r (� I 15 d'S- Lh IC) &U . -S-c IL Y '-�r.--c=—'�i<.d�3T Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: �1�CC 11i,�. C'L Date of Commissioners' Court approval: Date posted to General Ledger account(s): 449 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q -r), 1 - 9 1 I request an amendment to the _ budget for the year following line items in my department: GL_Account_#- 9t0 40 Account -Name 1,(I.u. -6A_,�d ` � _I f " Uotten,�� J-h c,ryu:y Reason Ot, oL 40 ()'�'nyalh Amendment Amount 30 3 • Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. l� t Signature of official/department head:-��- Date of Commissioners' Court approval: Date posted to General Ledger account(s): 450 Dec-CS-97 15:18 George Fred Rhodes 512 553 7070 P.02 1� u • sm)rm IMENDKENT ASQUSBT To: Calhoun County Commissioners' Court From: A A L f Q �j1 r�Jrn:.v1t� (Department making this request) Date: la- fs — I request an amendment to the LI budget for the year following line items in my department: GL_A000unt_i, Account Name--ki - Net change in total budget for this department iss Other remarks/justification: c �-6 Amendment --_amountReason -- ------------------- -i 1 ) Six Mile (Royal) Cortmunit.y tlnion�r nt of port Lavaca on 10-31-)862 P. I.. Pres Brian Chu11 inger's 4hrpedo Minc Factory in PO4 Lavaca Grace Lpisccpal church in Pnrs Iavara _ Six Mile Pre.-; erien Church City of Seadrift A 5a lons nC 1n Port Lavaca in 1843 Wiley George Hv - 1848 Six Mile Cemtcry $ 7,500.00 I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained Signature of off icialldepartment bead: ( ��' i �w � . Je ft ✓. t_�4;/�A� Date of commissioners' court approval: Date posted to General Ledger account(s): _ �i - 451 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: yet rn(ern SSA •�tLc (Department making this request) Date: I C _ � -_ I I request an amendment to the budget for the year following line items in my department: 1-16 Amendment GL Account # Account Name - Amount - - ---Reason--- -- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • is 9 452 I1-08-1997 10=58A1i FROM CALHOUN CO. AUDITOR 612 663 4614 I' BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �.. (Departmenk making this request) Date: _ I of A--qI 0 I request an amendment to the M budget for the following line items in my department: GL Account Account Name Amendment .... .. .... - t ------------------ -y...._/- --- Amount r______Reason Net change in total budget for this department is: Other remarks/justification: S_ 3g60o0 I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s):. Judge Hartzog asked for comments from the public concerning the Public Hearing. There being no comments the Public Hearing was closed. G. 1 453 • SMITH ROAD EXTENSION The Calhoun county real estate agents appeared before the Court. Russell Cain stated developers talked to him and they would consider development if Smith Road were built. Frankie Comiskey talked about the committee appointed, Commissioner Belk and Commissioner Jurek, and wanted to know what they had found out. Commissioner Belk stated that was in Commissioner Floyd's precinct and he should be on the committee instead of himself. Jessica Cunningham stated there is no rental property available, and asked Commissioner Floyd's help. Some of the citizen's were opposed to the extension of the road there would be a big problem with traffic in Brookhollow Estates. Commissioner Floyd suggested we bring a developer in and talk to him and develop the plans we want and do a feasibility study around it and reach the commitments as to what the county would be required to do and to what he would commit to do, sign a contract and get on with it. Chief Tharling stated if we take Smith Road on through to Bay Meadows, this gives us one more alternative route out of here in the event of an evacuation need. Commissioner Jurek said he understand the people against the road here today has a • main concern about the traffic. You have also stated if there is development out there you wouldn't mind having the road extended. If we get a developer here and get ready to extend the road, then will you come back and complain? It was a consensus that if the road doesn't connect with 1090 to increase traffic they wouldn't mind. Judge Hartzog stated that one of the concerns is because of the industrial traffic on Hwy. 35, if we had a chemical spill on Hwy. 35 by Smith Road, then you may not be able to get out of the Smith Road area, and it could be a problem. The other concern is that the Realtors are saying they want to be able to get to the bay front land. Judge further stated that everyone has to work together to get more people to live here. Commissioner Floyd stated he thought we needed a developer first. Juaniece Marek stated she thought the original plan was to get a developer in before the funds were spent for Smith Road. Barbara Gibson, Acting City Manager said the developers felt they didn't have a strong commitment from the city and the county. Commissioner Finster stated he thought developers should talk to the Court. Commissioner Floyd stated they everyone should work together. Judge Hartzog said that Commissioners Floyd and Jurek will continue to work with the City. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that Commissioner Floyd will replace Commissioner Belk on the Committee to work with Commissioner Jurek and continue the dialogue with the City. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 10 454 RESOLUTION REGARDING SENATE BILL 1 There was discussion concerning the passing of the Resolution regarding Senate Bill 1. Emmet Gloyna with Lavaca Navidad River Authority appeared to explain their Position on Senate Bill 1 and stated Calhoun County can be included in Planning Area P and Planning Area L. Calhoun County can have representation in both planning areas, and requested Calhoun County go for dual re- presentation. Judge Hartzog stated Calhoun County does not have any representation on the LNRA board, and asked if there has been any discussion as to whether Calhoun County or Lavaca County would have any representation on the decision making board? Emmett stated the planning board will make the decisions, and after the initial • committee meets (the board will appoint the members they have agreed to expand it where each county will be represented. Attorney Wanda Roberts introduced Fred Bloomberg with Guadalupe Blanco River Authority. He stated he didn't think Calhoun County should be divided into two planning areas. John Mayfield with Alcoa spoke in Resolutionfavor of the for in both planning areasL The Court recessed County to e recesseduntil1:30 P.M. The Court re -convened at 1:30 P.M. Emmett Gloyna resumed explanation of the prospect of including Calhoun County jut Planning Area L and P. Fred Bloomberg also continued discussions. Commissioner Floyd stated we have two planning areas and the County can participate in both plans. Wanda Roberts, as a member of the GBRA board stated that the county should not tdilute ogethert.eforce The Courtdwill recessedve a better voice it they stay for 11 minutes. BIDS AND PROPOSALS - MEMORIAL MEDICAL CENTER A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for a Telemetry Monitoring system for Cardiology and a Bone Densitometer for x-ray Deppt- foBelk, Memorial Medical Center. Commissioners Jurek, Floyd,Finster and Judge Hartzog all voted in favor. • GENERAL LAND OFFICE CONTRACT - MAGNOLIA BEACH EROSION Linda Hetsel with Golden Crescent Regional Planning Commission gave an update on Magnolia Beach Erosion Project. Evaluation percentages were discussed by Commissioners Belk and Commissioner Floyd and it was decided to change the percentage evaluation for experience to 40% and workmanship to 40% . She submitted a list of engineering firms. A Motion was made by Commissioner Belk and seconded by Judge Hartzog for Linda Hetsel to advertise for engineering firm for Magnolia Beach Erosion Project and to distribute the packages. Commissioners Belk, Jurek, Floyd, Finster and Judge Hartzog all voted in favor. RESOLUTION REGARDING SENATE BILL I A Motion was made by Commissioner Floyd to pass Resolution regarding implementation of Senate Bill I. Judge asked if we have a Resolution. This died for lack of a second. A Motion was made by Commissioner Belk and seconded by Judge Hartzog to pass this item until Friday. Commissioners Belk, Jurek, Finster and Judge Hartzog all voted in favor, Commissioner Floyd abstained. This will be placed on the agenda Friday. Commissioner Floyd asked if someone would prepare a Resolution and Judge Hartzog asked Commissioner Floyd if he could prepare it and he . agreed to do it. BIDS AND PROPOSALS - ASPHALT FUEL INDIGENT DRUGS INSECTICIDES PIPE ROAD MATERIALS AND TIMBERS County Auditor, Ben Comiskey opened and read bids for the year 1-01-98 ending 12-31-90 for Asphalt, Fuel, Indigent Drugs, Insecticides, Pipe, Road Materials and Timbers and will tabulate the bids and return with them Friday when the Court will award the bids. 455 MODIFICATION 6 AT ALAMO BEACH UTILITY/ALLEY EASEMENT A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to modify and correct the previous Order (of April 14, 1997, recorded Vol. 16, Pg. 649 of Commissioners Court records) to abandon a Utility Easement, TO STATE: to abandon a Utility Easement/Alley/Alleyway, or any other termin- ology that might be used in said 20' in -width and 600' long easement located in the center of the block between Bay Street and East Dowling Street, situated in the Alamo Beach Townsite, N. Cavazos Survey, A-3, Calhoun County, Texas, as per plat of record in Volume V, Page 01, Deed Records of Calhoun County, Texas, to -wit: Lots 1 through 27 of Block 97. Commissioners Belk, Floyd, .Zurek, Finster and Judge Hartzog all voted in favor. Said previous Order of April 14, 1997 INCORRECTLY described the property as being located in the center of the tract between Bay St, and Dowling St., situated in the Academy Reserve, Alamo Beach Townsite, N. Cavazos Survey A-3, Calhoun County, Texas (as per plat of record in Vol. Z. Page 310, Deed and Plat Records of Calhoun County, Texas, to -wit: Lots 1 through 27.of Block 97) (A Certified Copy of the Order of April 14, 1997 was recorded in the Official Records of Calhoun County, Texas on April 25, 1997 in Volume 179, Page 2291 Upon approval of these minutes by the Court, a Certified Copy of this Order is to be recorded in the Official Records) GULF BEND MR-14R BOARD OF TRUSTEES - APPOINTHENT A Motion was made by Commissioner Finater and seconded by Commissioner Floyd to re -appoint Russell Cain to a two year term (term expires in 1997). Commissioners Finster, Floyd, Belk, Jurek, and Judge Hartzog all voted in favor. ORDER SETTING DAY OF WEEK AND LOCATION OF REGULAR TERM FOR COMMISSIONERS' COURT FOR 1998 CALENDAR YEAR A Motion was made by Commissioner Finater and seconded by Commissioner Jurek to pass the following order Setting Day of Week and Location of Regular Term for Commissioners' Court for 1998 Calendar Year. Commissioners Finster, Jurek, Belk, Finater and Judge Hartzog all voted in favor. ORDER SETTING DAY OF WEEK AND LOCATION OF REGULAR TERM FOR COMMISSIONERS' COURT FOR 1999 CALENDAR YEAR Motion by Commissioner Finster, seconded by Commissioner Jurek, and carried, That the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 81h day of December, 1997, with County Judge Howard G. Hartzog, presiding, and Commissioners Leroy Belk, Franklin Jurek, H. Floyd and Kennelly Finster present, and with Shirley Foestey Deputy County Clerk, in attendance, [here having come on for hearing the matter of determining the day of week and location of the regular term of Calhoun County Commissioners' Court for the Calendar and Fiscal year, 1998, it was ordered that the regular term should be the second Monday of each month, and may continue on any day of the same week following the second Monday of each month as designated by the Commissioners' Court. The location of such meetings to be the Commissioners' Courtroom, located in the County Courthouse, Port Lavaca, Texas. IT IS SO ORDERED, this the 81h day of December, 1997. COMMISSIONERS' COURT O CALHOIN UNTy S By: How rd G. Hartzog, my Judge Marlene Paul, County Clerk By: Shirley Foesmr 4% fh� • • WETLANDS RECLAMATION FACILITY - DISCUSSION Discussion concerning the danger of wildlife (waterfowl) interfering with the operation of the Calhoun County airport from the Wetlands Reclamation Facility should the City of Port Lavaca build the facility on the tract on 1090 they are considering. This was passed until Friday. MONTHLY REPORTS - J.P.PCT. #4 J.P. PCT. # 5 DISTRICT CLERK COUNTY CLERK TAX ASSESSOR -COLLECTOR The J.P. Pct. #4 and the County Clerk presented their reports for November, the J.P. Pct.#5, District Clerk, and • Tax Assessor -Collector presented their reports for October and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that said reports be approved. I] ACCOUNTS ALLOWED - COUNTY Claims totaling $421,241.54 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY. REGULAR DECEMBER TERM THE STATE OF TEXAS 5 COUNTY OF CALHOUN 5 HELD DECEMBER 12, 1997 BE IT REMEMBERED, that on this the 12th day of December A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 I.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 457 rMALT - FUEL - INDIGENT nRuag - The following bids were opened December 6th and tabulated by the Auditors office as listed: A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the low bid of Texas Fuel and Asphalt as circled on the Tabulation sheet. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. On the bid for fuel -card system, there was only one bid received and it didn't meet the specifications. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the bid of The Pharmacy. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. A motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the bid of Wilson Culverts for Corrugated Metal Pipe. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. A motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the bid of B & G Chemicals for Malathion & Resmethrin and to accept the bid of Public Health Equipment for Biomist. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor, A motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the bid of C W & A,Inc. for Item 249, Type B (Flexible processed base) for Port Lavaca, Six Mile. Seadrift, and Port O'Connor and the bid of Prihoda Gravel Co. for Olivia. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. A motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the bid of Ken's Const. Materials for Item 249, Type A (Limestone) Grade 3 for Port Lavaca, Six Mile, Seadrift and Port O'Connor and the bid of Sanchez Materials for Olivia, Seadrift and Port O'Connor. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the low bid of Ken's Const. for Limestone (374" to Dust) for Port Lavaca, Six Mile, Seadrift and Port O'Connor, and the bid of Sanchez Materials for Olivia and Port O'Connor. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to accept the bid of Vulcan Materials for all destinations for Item 304, Type PE (Topping Rock) Grade 4. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. A Motion was made by Commissioner Jurek, and seconded by Commissioner Floyd to accept the low bid of Kens' Const. for Item 330, Type D (Pre -Mix Limestone) for Six Mile, and Seadrift and Vulcan Materials for Port Lavaca, Olivia, and Port O'Connor. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the low bids of Ken's Const. for Item 350, Type D (Hot -Mix Cold Laid Asphalt) for Port Lavaca, Six Mile, Seadrift, and Port O'Connor and to Texas Southern for Olivia. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. C7 MSM A motion was made by Commissioner Floyd and seconded by • Commissioner Jurek to award the low bid to Texas Southern for Rip Rap Materials for Port Lavaca, Six Mile & Olivia. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. • • A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to award the bids for Type PH (Topping Rock), Grade 4 to Ken's Const. for Port Lavaca, Six Mile and Port O'Connor and to Sanchez Materials for Olivia and Seadrift. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. A motion was made by Commissioner Floyd and seconded by Commissioner Belk to award the low bid for CCA Treated Timbers to Conroe Wood Products, for Creosote Timbers to Kennedy Saw Mills, Inc. and for Treated Round Piles- 16 lbs. Creosote Treated to Colfax Creosoting. Commissioner Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY, TEXAS BID TABULATION FOR YEAR-END BIDS FOR THE PERIOD JANUARY 1, 1998 - DECEMBER 31, 1998 459 BID TABULATION FOR ASPHALT, OILS, 8 EMULSIONS FOR CALHOUN COUNTY PERIOD TO BE COVERED BY BID IS 01/01/98 - 12/31/98 ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) GULF STATES ASPHALT CO., INC.: FOB SHIPPING POINT - -------- -FOB DESTINATION --- ------- --- o_ GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE T ----------------------- PER GALLON BID PRICE CHARGE PER GALLON BID PRICE BY TRUCK: .6900 17,250.00 .0600 .6900 18, 750.00 25,000 GALLONS TO PORT LAVACA E E E E f .6900 17,250.00 .0600 .6900 18,750.00 25,000 GALLONS TO SIX MILE S - f E E E .6900 20,700.00 .0500 .6900 22,200.00 30,000 GALLONS TO OLIVIA E E E E E .6900 1,242.00 .0600 .7700 1,494.00 7' 1,800 GALLONS TO PORT O'CONNOR E E E E E .6900 41,400.00 .0600 .6900 45,000.00 60GALL ONS LONS TO SEADRIFT E E E E E ,0 f 40.00 (FIRST TWO HOURS FREE) PRICE PER HOUR FOR DEMERGE: --- AS QUOTED FROM THE BID: "DELIVERED RATES ARE BASED ON 5,000 GALLON FULL TRANSPORT." ______________________________________________________________________________________________________________________ TEXAS FUEL 8 ASPHAL _____________________________ FOB SHIPPING POINT _____--___-____--________ FOB DESTINATION GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE ----------------------- PER GALLON BID PRICE CHARGE PER GALLON BID PRICE f� BY TRUCK: .6800 17,000.00 * .0484 .7284 18,210.00 * 25,000 GALLONS TO PORT LAVACA E E E E E 1 j .6800 17,000.00 * .0484 .7284 18,210.00 25,000 GALLONS TO SIX MILE E E f E E .6800 20,400.00 * .0502 .7302 21,906.00 30,000 GALLONS TO OLIVIA f f E E E .6800 1,224.00 * .1500 .8300 1,800 GALLONS TO PORT O'CONNOR E E E E L43,7O4.00 .6800 40,800.00 * .0484 .7284 60,000 GALLONS TO SEADRIFT f f E S f 40.00 PRICE PER HOUR FOR DEMERGE: --- AS QUOTED FROM THE BID: "ALL PRICES BASED ON A 5,000 GALLON MINIMUM LOAD." _______________________________________________________________________________ 11 NOTES: LOW BID IS INDICATED BY AN ASTERISK " * ". A TIE FOR LOW BID IS INDICATED BY A QUESTION MARK " ? " ------ _______________________________________ C7 Im ITES CALH UN • BID TA BULATIONPERIOD TOF BE COVERED BYNBID IS001/OH/98 R 12/301//98C�NTY ATTACHED, YOU WILL FIND A COPY OF THE BID FOR EACH OF THE ITEMS LISTED BELOW. ONLY ONE BID WAS SUBMITTED FOR EACH ITEM. FUEL TO BE PURCHASED ON A CARD SYSTEM INDIGENT DRUGS PIPE • 461 FUEL BID PROPOSAL • IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, BY THE GALLON, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT ACTUAL COST PLUS THE FOLLOWING PROFIT MARGIN PERCENTAGE AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PROFIT MARGIN: Var�GLw.t g LOCATION: J peeLjA_4 J1_o p WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT PERIOD WILL BE FOR THE PERIOD BEGINNING JANUARY 1, 1998 AND ENDING DECEMBER 31, 1998. COST CHANGES WILL BE CALCULATED DURING THE CONTRACT PERIOD BASED UPON INCREASES OR DECREASES IN ACTUAL COST BY BIDDER'S SUPPLIER. BIDDER WILL SUBMIT MONTHLY INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. EVIDENCE OF ACTUAL COST AND COST CHANGES WILL BE SUBMITTED TO THE COUNTY AUDITOR'S OFFICE AS CHANGES OCCUR. NO INVOICES WILL BE PAID UNTIL EVIDENCE OF COSTS AND CHANGES HAVE BEEN RECEIVED BY THE COUNTY AUDITOR'S OFFICE. THE COUNTY RESERVES THE RIGHT TO CONFIRM WITH BIDDER'S SUPPLIERS COST AMOU0 THE TERM "ACTUAL COST" AS USED IN THIS BID DOCUMENT IS INTENDED TO BE THE 'OF FUEL LESS ANY DISCOUNTS OR REBATES RECEIVED BY BIDDER FROM BIDD SUPPLIER PLUS ACTUAL FREIGHT CHARGES PAID BY BIDDER. PLEASE PROVIDE BEGINNING BID PRICE PER GALLON AS FOLLOWS: r 6_y/ r7co�Q2 C * (B) (A) BEGINNING ACTUAL COST (B) PROFIT MARGIN AMOUNT* (C) APPLICABLE STATE TAXES (D) TOTAL COST PER GALLON (A + B + C) CALCULATED AS ACTUAL COST TIMES (X) PROFIT MARGIN PERCENTAGE BID ABOVE. NAME OF BIDDER: ADDRESS Pb g0 R I V7 CITY, STATE, ZIP �iGTd�(� x %-?qej �9- - PHONE NUMBER 5-7 3- -1 q q 3 AUTHORIZED SIGNATURE: �LV t1 ld� TITLE DATE 4S2 • II SPECIFICATIONS AND BID FORM II FOR DRUGS TO BE FURNISHED TO INDIGENTS OF CALHOUN COUNTY The amount shown is the charge per prescription which we will add to the "average wholesale price red book" for our services rendered and containers used in preparing such prescriptions. Generic drugs and prices will be used in all situations where appropriate. Any price increases will be based on price increases from the manufacturer. Such price increase and "average wholesale price red book" will be made available to Calhoun County when requested. Each monthly statement or billing to the County will contain the following minimum information on appropriately identified letterhead or an appropriately identified statement: DATE PATIENT DRUG AMOUNT INITIAL OR REFILL PRICE NAME PRESCRIPTION THE CONTRACT PERIOD WILL BE JANUARY 1, 1998 TO DECEMBER 31, 1998. AMOUNT TO BE ADDED TO AVERAGE WHOLESALE PRICE PER PRESCRIPTION t DATE: o 7 NAME OF BI MAILING ADDRESS: jj/trq r n1n CITY, STATE, ZIP CODE: T Div Ac."J r x 7`Z 1 7 TELEPHONE NUMBER: 1tz-- irz- z 6 a a AUTHORIZED SIGNATURE: TITLE: C BEN H. COMISKEY, JR-, C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 1998 THROUGH DECEMBER 31, 1998, AS FOLLOWS: CORRUGATED METAL PIPE (14 GAUGE) PRICE PER FOOT ena nsQMTWMmrnu 15 inch '$ 6.13 18 inch $ 7•33. 24 inch 30 inch $ 12 18 36 inch $ 14.58 42 inch $ 17 o's 48 inch $ 19.48 52 inch $ 21.93 72 inch $ 4.59 CONCRETE PIPE 15 inch $ 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ CORRUGATED PLASTIC CULVERT PIPE 12 inch $ 15 inch $ 18 inch $ 24 inch $ Quantity purchased will be on an as needed basis. NAME: wilson Culverts Inc. ADDRESS: P.O. Box 940 CITY, STATE, ZIP TELEPHONE #: 903- Elkhart TX 75839 AUTHORIZED SIGNATURE & TITLE: Terry Huffin VP Plant .Mgr. • r 1 464 BID TABULATION FOR INSECTICIDES FOR CALHOUN COUNTY • FOR THE PERIOD 01/01/98 - 12/31/98 B S G CHEMICALS AND -PUBLIC HEALTH EQUIPMENT EQUIPMENT CO. AND SUPPLY CO.,P..INC. .......... (BID PRICE PER GALLON) (BID PRICE PER GALLON) ----------------------------------------------------------------------- MALATHION $ 28.79 * ) $ 30.16 if less than 4 drums are ordered. $ 29.25 if more than 4 drums are ordered. ----------------------------------------------------------------------- RESMETHRIN $ 76.65 (Scourge 4 + 12) * NO BID OR �_ ALTERNATE $ 38.00 (Biomist 1.5 + 7.5) $ 59.84 (MGK Formula 7243) See attached sheet. See attached sheet. -----------------------------------------------,----------------------- BIOMIST $ 22.37 (1) $ 18.28 (2) • ---- @ ---------------------- -------------- - (1)- ----1- GAL.----- BIOMI-----ST $ 371.43 ` 19 GAL. MINERAL OIL @ $4.00 GAL.>76.00 447 43/20 = $22.37 (2) 1 GAL. BIOMIST @ $ 285.00 19 GAL. MINERAL OIL (@ $4.25/GAL.) 80.75 365.75/20 = $18.28 NOTES: (1) LOW BID IS INDICATED BY AN ASTERISK " * " (2) THERE ARE NO MARKS TO INDICATE LOW BID ON PRODUCTS BID AS AN ALTERNATE TO RESMETHRIN SINCE THE PRODUCTS ARE DIFFERENT. • 465 • -5Ae2 /— l!, l hbQA% (�Oun � 13+Cl 4 Cy u-,P • CO. l�fP/ace p 7�hP �CSiII�7�riN USE Gn� CO/HPS /c✓Q. SS OG//Oi✓ Y/`G Ir/ .7 a) g�om%sf 3O t3o°5/yGllo� YV19-13 I a 76, �37/, V3 ;,r co t 37/, el3= yy7. `f3= .�°= aa.37 T/ram D/ (' q /_ a / I / YI e m1'i /1 t //O O F /-O � / i5 aaLt t.� �G (7/SIX ✓'A TY /'Fcom ,Nc�t fi OA" tie f'Y4e lab/P rate Stibu (c) fo v "'J '0&//f'� o d;rp�>`,'CAIS ,j;ll �esu l f ;N less �lLa ✓ cQ�s:�ea Al Ll E' 7� Tel/p La1 / fan [P 07 Ot�( t'St /Hnse""/OeS, resalt5 a H o9-gus-5637 Fo,P ��re l��✓lrlaf;on/ Ca //� Dk O/SIN Texas /?�/11 (% 'Au Itc health Equipment & Supply Company Inc. "The Mosquito Control People Since 1950" Ben H. Comiskey, Jr., C.P.A. County Auditor, Calhoun County County Courthouse - 211 S. Ann Port Lavaca, TX 8 P. O. Box 10458 • San Antonio, TX 78210 (210) 532-6351 532.3846 1 (800) 284-0106 FAX No. (210) 532-9703 Attachment to bid for Pesticides for Mosquito Control for the period January 1, 1998.to December 31, 7998. The following information is submitted to describe the "equal" alternative to "resmethrin concentrate 4.22%!' MGK Formula 7243 contains a total of 11% active ingredient, in - eluding 1% natural pyrethrins and 10% "PBO" synergist. It is labeled for use with other insecticides and is not a restricted • use product such as resmethrin. Added to malathion at the rate of 2 to 3 ounces per gallon will greatly reduce knockdown time and increase the efficiency of malathion while adding little cost. n Natural pyrethrins are very safe for the user and environment as evidenced by the crop and milk parlor labeling. If you have any questions regarding this procuct, please contact me at the above toll -free number. l'bank you, UtqU., Walter Schwar� INSECTICIDES • RODENTICIDES • HERRICIDES SPRAYERS -DUSTERS • FOGGING APPLICATORS (ULV & THERMAL) BID TABULATION ROAD MATERIALS FOR CALHOUN COUNTY 01/01/98 - 12/31/98 ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3; (MIN P! 6) -_, ____ ,___ ................. _...................... _---------------------------------------------- C W 8 A, KEN'S CONST. PRIHODA SANCHEZ SUNBELT TEXAS VULCAN INC. MATERIALS, INC. GRAVEL CO. MATERIALS ASPHALT SOUTHERN MATERIALS FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE ` f_ 7.00-) $ 9.25 f 8.75 f 7.15 SIX MILE STOCK PILE 7.00 * �� (� ; 9.20 9.00 7.15 10.00 C7y95 * 8.20 OLIVIA STOCK PILE 8.00 SEADRIFT STOCK PILE <�7.25 9.25 9.50 7.40 PORT O'CONNOR STOCK PILE 8.70 • 10.00 10.50 8.90 ITEM 249, TYPE A (LIMESTONE), GRADE 3 ........................ _______................ _____________ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE ♦ SEADRIFT STOCK PILE + PORT O'CONNOR STOCK PILE LIMESTONE (3/4" 70 DUST) __________________________ f 51.75 s_10.44 11.75 (•' 10.40 • . \ 12.75 2.00 13.00 0.50 13.75 f 10.45 S 14.00 f 10.75 10.45 14.00 10.75 10.50 • 110.50 14.00 10.80 ' 14.00 10.80 ' 11.00 •• _, 14.00 11.55 ............ FOB FOB DESTINATION PRICE PER TOM PORT LAVACA STOCK PILE f 11.75 8 10.4f1 • S 10.45 S 14.00 11.75 *' 10.45 14.00 SIX MILE STOCK PILE ;`10.40 10.50 14.00 OLIVIA STOCK PILE 12.75 12.00 SEADRIFT STOCK PILE 13.00'-10.40, !' 10.50 14.00 1L p "'e4li00 14.00 + PORT O'CONNOR STOCK PILE 13.75 NOTE: (1) LOW BID IS INDICATED BY AN ASTERISK nL FT MARGIN.(2) A TIE FOR LOW BID IS INDICATED BY A PLUS SIGN " + " IN T PAGE 1 OF 3 f 10.75 10.75 10.80 10.80 11.55 • ITEM 3G4, TYPE PE (TOPPING ROCK), GRADE 4 ........................................................................................................................... C 4 R A. KEN'S CONST. PRINCOA SANCHEZ SUNBELT TEXAS VULCAN • INC. MATERIALS, INC. GRAVEL CO. MATERIALS ASPHALT SOUTHERN MATERIALS FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 32.00 S 32.00 S 34.00 S 27.75 • SIX MILE STOCK PILE 32.00 32.00 34.00 28.75 • OLIVIA STOCK PILE 36.00 35.15 36.00 27.17 SEADRIFT STOCK PILE 35.00 33.85 34.00 28.75 • PORT O'COMNOR STOCK PILE 36.00 34.50 36.00 26.65 - ITEM 330, TYPE D (PRE -MIX LIMESTONE) ........................................................................................................................... FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 32.00 S 32.25 S 35.00 Q31.25 SIX MILE STOCK PILE 32.00 31_ 25� 35.00 32.25 OLIVIA STOCK PILE 32.00 32.50 36.00 30.70 • _� SEADRIFT STOCK PILE 33.00 31.75 ! 35.00 32.25 36.00 1 PORT O'CONNOR STOCK PILE 33.00 32.95 1`O`15 ,•� ITEM 350, TYPE D (NOT -NIX COLD LAID ASPHALTIC ........................................................................................................................... CONCRETE PAVEMENT) TO DESTINATION PRICE PER TON • PORT LAVACA STOCK PILE S 33.00 S 29..00_*- S 3270 $ 30.00 SIX MILE STOCK PILE 33.00 29.45 •�� 32.70 30.00 OLIVIA STOCK PILE 33.60 31.00 32.70 SEADRIFT STOCK PILE 32.00 29.00~' 32.70 30.00 PORT O'CONNOR STOCK PILE 35.00 �29_00 33.20 30.00 RIP RAP MATERIAL FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE • PAGE 2 OF 3 S 25.70 S 24.00 25.70 24.00 • 25.70 24.00 469 • TYPE PS (TOPPING ROCK), GRADE 4 ........................................................................................................................... C N S A, KEWS CONST. PRINCOA SANCHEZ SUNBELT TEXAS VULCAN INC. MATERIALS, INC. GRAVEL CO. MATERIALS ASPHALT SOUTHERN MATERIALS FOR DESTINATION PRICE PER TOR PORT LAVACA STOCK PILE 1 24.45 S 25.15 S 26.90 S 27.75 SIX MILE STOCK PILE 24.45 ° 25.15 26.90 28.75 OLIVIA STOCK PILE 28.45.45 25.75 1 27.00 27.17 SEADRIFT STOCK PILE 25.45 , 25.15 • 1 27.00 26.75 PORT OQOMMON STOCK PILE L25,50 • 25.65 28.00 26.65 • PAGE 3 OF 3 BID TABULATION TIMBERS FOR CALHOUN COUNTY FOR THE PERIOD 01/Oi/98 - 12/31/98 CCA TREATED TIMBERS ACTION ANCHOR LUMBER JOE BIRKNER COLFAX CONROE WOOD KENNEDY SAW LUMBER, INC. YARD, INC. LUMBER CO. CREOSOTING PRODUCTS, INC. HILLS, INC. PRICE PER TIMBER: /2 TREATED TIMBERS CCA 2 1/2 lbs. '1 - 3 PIECES, 12" X 12", 20 FT LONG $ 418.00 S 351.60 S 347.00 S 315.85 -22 PIECES, 6" X 16", 16 FT LONG 240.00 213.60 226.DO 179.20 -60 PIECES, 3" X 12", 20 FT LONG 105.00 85.20 82.50 78.95 ` CREOSOTE TIMBERS 02 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 3 PIECES, 12" X • 12", 20 FT LONG S 418.00 S 337.50 1 387.00 S 301.20 S 301.05 1 262.08 -22 PIECES, 6" X 16", 16 FT LONG 276.00 196.00 15S.00 168.32 169.90 135.81 -60 PIECES, 3" X 121-, 20 FT LONG 112.00 85.13 95.62 75.30 76.30 61.80 • J TREATED ROUND PILES - 16 tbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FT LENGTH S 365.00 S 228.00 S 232.00 f 189.6d� S 195.85 S 189.70 NOTES: (1) LOW BID IS INDICATED BY AN ASTERISK " - (2) VARIOUS NOTES GIVEN WITH IRE BIDS ARE LISTED BELOW: ANCHOR LUMBER YARD INC.: "NORMAL LEAD TIME REWIRED ON THESE ITEMS IS THREE (3) TO EIGHT (8) WEEKS. SMALL ORDERS AFFECT FREIGHT, WHICH IS INCLUDED. ANY MARKET PRICES VARY WEEK TO WEEK. TIMBERS WILL BE PRICED AT TIME OF ORDER." COLFAX CREOSOTING COMPANY: "FREIGHT TO PORT LAVACA, TX : S 600.00 PER TRUCK. FREIGHT IS A SEPARATE ITEM. PRICES ARE F.O.B. PINEVILLE, LA." CONROE HOOD PRODUCTS INC.: "PRICES BASED ON T/L LOTS. DELIVERY 3-4 WEEKS ARO." KENNEDY SAW MILLS. INC.: "PRICES QUOTED ARE DELIVERED IN TRUCKLOAD WA471TIES 9,600 BD. FT. (APPROX. 46,000 LBS.)." BIDS AND PROPOSALS - POLE BARN FOR PCT. 2 • A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for a pole barn structure for Pct. 2 for equipment storage, with bids to be opened Jan. 12, 1998. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted in favor.' PORT CITY MALL - RENOVATION The approval of the architectural engineering for Port City Mall was discussed and it was decided to wait until Dec. 30th to approve. WETLANDS RECLAMATION FACILITY The Wetlands Reclamation Facility being considered by the City of Port Lavaca was discussed but any action was postponed until December 30, 1997. WASTE DISPOSAL FEES FOR SOLID WASTE DISPOSAL RECYCLING FACILITY This was discussed and passed until December 30, 1997. 471 RESOLUTION REGARDING SENATE BILL ONE A Motion was made by Commissioner Floyd and seconded by commissioner Belk to pass the following Resolution requesting dual representation of Area P and L. Commissioners Floyd and Belk voted in favor. commissioners J u r_e.k., Finster and Judge Hartzog all voted against. Motion failed. RESOLUTION is WHEREAS, pursuant to Senate Bill 1, the Texas Water Development Board has proposed regional planning areas to be utilized in developing the next statewide water plan; and WHEREAS, the Texas Water Development Board staff desires input from Calhoun County to determine whether the County should be included within Planning Area L or within both Planning Area L and Planning Area P; and WHEREAS, a majority of Calhoun County receives its surface water supplies from the Guadalupe River, but no Guadalupe River water is received on the eastern side of Lavaca Bay; and WHEREAS, inclusion of Calhoun County within Planning Area L and Planning Area P will allow the needs of Calhoun County to be considered in • both planning areas and the input from Calhoun County to be considered in both planning areas. NOW, THEREFORE, BE IT RESOLVED by the Commissioners' Court of Calhoun County as follows: 1. Calhoun County hereby expresses its preference to be included in both Planning Area P and Planning Area L. 2. Inclusion in two planning areas is not intended to, and does not, affect Calhoun County's inclusion in or participation in the Guadalupe River Blanco River Authority's statutorily defined county areas. 3. The County Clerk is directed to transmit a copy of this Resolution to the Texas Water Development Board. SIGNED AND SEALED THIS THE 121h day of December, 1997. Howard G. Hartzog, County Judge Calhoun County, Texas Leroy Belk, Precinct #1 Franklin Jurek, Precinct #2 Attest: H. Floyd, Precinct #3 Kenneth Finster, Precinct #4 4'72 Marlene Paul, County Clerk STORAGE TANK FOR GASOLINE FOR COUNTY VEHICLES • The Court discussed the storage tank for gasoline for county vehicles and passed this until December 30, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners'- Court From: Criminal District Attorney's Office (Department making this request) Date: December 8, 1997 I request an amendment to the 1997 budget for the year following line items in my department: •GL- Account -#- _. 01-25-05-7502 01-25-05-6125 • Account -Name --- Law Books Witness Fees Net change in total budget for this department is: Other remarks/justification: Amendment Amount + $295.00 - $295.00 $ 0.00 Reason to pay for updates to law books I understand that my budget cannot be amended as__requeste until Commissioners' Court approval is obtai. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 473 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court nFrom: )LW, 1� 0:4L8A ,,, (Department making his request) p Date: ( a-) — 1 I request an amendment to the l-II budget for the year following line items in my department: GL-Account-#- 01 I -010"s- Mg 0 -Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment Amount 13 f3 -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 474 • • • (BUDGET AMENDMENT REQUEST, To: Calhoun County Commissioners' Court From: cz. t. 1141 v C k f- - C+ —.�G w✓ (Departlent making this request) Date: ( .Z_ II C, I I request an amendment to the l GQ budget for the year following line items in my department: Amendment GL Account --Account-Name Amount Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 475 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 c (Department making this request) Date: [ )� - ( y -C( I I request an amendment to the q�/7 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount 5c Net change in total budget for this department is: 8 C ------------- Other remarks/justification: ... -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to'General Ledger account(s): U • 476 • 0 C BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ` �L�1� ^�� - \(c cf-u (Department making this request) Date: i f I -q ' I request an amendment to the 6 JO budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount-------Reason! C-1-r) qek-l��dG �-/�' l . ati. I5.. Ceti C Net change in total budget for this department is: $ '-0 other remarks/justification: �M - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 4e7. 12-05-1997 4:07PM FROM CALHOUN CO. AUDITOR 512 S53 4614 BIIDGET UIENDHENT REQUEST To: Calhoun County commissioners' court From: Qs- j, Q �( / (Department making this request) Date: /.) - 5- ? 7 I request an amendment to the Q-— budget for the year following line items in my department: Amendment GL Account P _.,Account Name --- ----- 06' SS DO •_ S/C7D .laio,IO _ .ate... e 'mil /,%00 . 00 �a J Net change in total budget for this department is: Other remarks/justification: Reason - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:��f� M Date of Commissioners' Court approval: Date posted to General Ledger account(s): P. 2 L J Ewe - II-25-199� 3:d3PM FPOM CALHOUN CO. AUDITOR 512 553 461d P.2 BUDGET AMBNDXMM REQUEST To: Calhoun County Commissioners' Court From: R # B !c f (Department making this request) Date: /,2 - 9 -97 I request an amendment to the ryear budget for the following line items in my department: Amendment GL Account_# Aceount Name Amount _______Reason ,oy 3 co -on on Not change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 479 11-25-1997 3:43PN FRU i CAU-K&II CU, AUDITOR Sit S53 4614 P.2 • BUDG32 AXWO ENT REQUEST To: Calhoun County Commissioners' Court From: k < I , QC4 (Department making this request) Date: _ �� _ yin 7 I request an amendment to the I 9I budget for the year following line items in my d%,artment: Amendment G_L_ Account $ AcoouW; Nave _._Amount „Reason Q�'�SLb-S/3o BSc�Zb.9o q • IO Net change in total .budget for this department is: other remarks/justification: i understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. signature of official/department head: ✓ �T �Y Date of Commissioners' Court approval: ff��5{ • Date posted to General Ledger oc;count(s): 480 BIIDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court • From: (Departm nt making this request) Date: ',-)- _ I ► --9 -7 I request an amendment to the 3 budget for the year following line items in my department: Amendment GL Account Account Name Amount ---- WO Net change in total budget for this department is: $ (� Other remarks/justification: N Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. -- signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun -County Commissioners' Court From: li)CIpl�Sln� �Se.rylc.ell (Department making this request) Date: /a _ 9 , %/ 7 I request an amendment to the �EZ/- budget for the year following line items in my department: GL-Account-#- ►-�5051 lo3QS �' !0 3 ao �5 - Amendment Account Name -Amo� un --- --count--- ---- - ---- o0 1' �gChlll Q, l• t0.lh \Y.'I�AY'C. Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be Commissioners' Court approval is obta Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason y�0:- SU�'tu k4 Qcc4 �k loSa0 noc'lnyoic,e until • 482 HIIDGET AMENDMENT.REQIIEST To: Calhoun County Commissioners' Court • From: (Department making this request) Date: G -! I request an amendment to the Cll / budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount n-bC�-.5)Z � a37 �(-r1-GS�O �. Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 483 I I-I3-1997 a:31P1i FRG" CALR,:A-N CO. AUDITOR 512 553 461d BUDGET AXZMXMT RBQUXOW To: Calhoun County Commissioners' Court From: �plmn A� l �'111M (Department making this request) Date: I request an amendment to the `1 / budget for the year following line items in my department: GL-Account_#_ 0155uo f �599 01554c3 . ')M Ameaftent Account Name_ _ ___Ar"ount Reason__ -----� ,gym Net change in total budget _ for this department is: $_ Other remarks/justification: I understand that my budget ca»not be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: -- lNV � 1�n Date of Commissioners' Court approval: Date posted to ie:•eral Lefter uccount(s): P. 5 ME • • BUDGET AMENDMENT REQUEST To: Calhou/n� County Commissioners' Court From: 1/ ,�r�ll , : _ / ') l,�cL �YI.�.M.1/� � }yoi e U�J.. (Department making this request) Date: 10% / q /Q-7 I request an amendment to the __I` 91- budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount YY1N11Y1Y1Y1Y 1YY1Y1N1YYYYYY111Y Y11Y1Y1Y11N11 DI-45-b5-53►0 'DLLAS �20.00 01-45-65-645.0 L-.E 41a-Rvn s 2o.00 Net change in total budget for this department iss Other remarks/justification: Reason Y 1AY Y1Y11 YA.�Y Al Y1YAI.I Y�YITR �J ^l Z • �'" l./dJ 1 61 R 2.a,tntn al LAV 97 $ O — 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: . f /f,`��z • Date of Commissioners' Court approval: J w Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Library (Department making this request) Date. 12-11-97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # ---Account Name--- ---Amount---- ------- Reason ------ 01 6005-4201 01 6005-4405 01 6005-5310 01 6005-5113 01 6005-4201 01 6005-7501 01 6005-4402 01 6005-7501 01 6005-5320 01 6005-7501 Appointed Official 15� 570 > To nay clerk salary Clerk Dues Photo copies/supplies Appointed Official Library Books Administrative Asst. Library Books Publications Library Books Net change in total budget for this department is: other remarks/justification: 570' 457 45 e 2,130 7 2,130 25�3,500�?_ 3,500 Insufficient funds to pay expenses To best utilize the remainir budget i. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • UO HDDGET AMENDMENT REQDEST To: Calhoun County Commissioners' Court From: Library • (Department making this request) Date: 12-11-97 .._ I request an amendment to the 1997 budget for the year following line items in my department: GL_Account_$_ O1 6005-4705 01 6605-7501 Amendment Account Name Amount _______ _______ Temporary employees 200 , Library Books 200. Net change in total budget • for this department is: _ Other remarks/justification: C Reason To beat utilize the remainir budget.' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:--��iryA-,.� Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BODGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Library (Department making this request) Date: 12-11-97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment G_L Ac_co_unt # Account -Name_ --- Amount.... 01 6005-5112 computer supplies 155 7 016005-7501 Library Books 155 01 6005-6221 postage 545 01 6005-7501 Library Books 545 01 6005-6941 -Book Repairs and binding -5� 117 2 01 6005-7501 Library Books ill 01 6005-6320 Travel out-of-eouaty 912 7 01 6005-7501 Library Books 912 01 6005-6310 Travel in-couaty 945 01 6005-7501 Library Books 945 Net change in total budget for this department is: other remarks/justification: Reason To best tutemilize the rainir ga n n • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: —I �Qyyw - i(.1�� • Date of Commissioners' Court approval: r Date posted to General Ledger account(s): 12/08/1997 06:54 512-785-5602 CALH" COUNTY PCT d PAGE 01 12-06-1a4/ acoon„ . HUDGST AMEMX= REQUEST To: Calhoun County Commissioners' Court (Department making this request) Date: + a - C -9 � C I request an amendment to the a I budget for the year following line items in my department: Amendment Reason 6L Account 1Q Aocount NamB Amount ----- -. Net c n total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended s requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to ceneral Ledger account(s): 11 M 11-25-1997 3:43P, ~ PPOM CAU40LJJ CO. ALIDITOR S12 SS3 4614 BUDGET AMMDMBNT R8QVSST To: Calhoun Cou4nty Commissioners' Court n l From: (Department making this request) Date: 12 - I request an amendment to the budget for the y—ear} following line items in my department: . Amendmant GL account It __ account Name _ _ Amount Gz- 3so6 736! a 112�'O�6,o( 1,2 - 8!Tt tot- Ygt7(c Not change in total budget for this department is: Other remarks/justification: J Reason P. 2 i I understand that my budget ca.rcnot be amended as requested untII Commissioners' Court approval is obtained. Signature of official/department head:- i Date of Commissioners' Court approval: Date posted to General Ledger aecount(s): 0 ME • • 11-25--1997 3:A3PM FROM CALHOUN CO. AUDITOR 512 553 4614 0 BIIDGBT AM$NDMBNT RBQIISST - To: Calhoun County/Commissioners' Court From: From: /1 ` 4, (Department making this request) Date: 12 - - - n17 I request an amendment to the _ q 7 budget for - Year Yellowing line items in my department: i d: Account jo Account Name Amendment Amount ------------------ """ " " fez— 8509 7301 /o o d2 - F9V6-,T zo i' - YrOG-5-v,3o ^� ' S 8© 3Z.e0� Change in total budget this department is: Other remarks/justification: P. 2 \ 28,026.01 + 791.10 - 2s343.86 - 8,032.00 - 2c000.00 - 14e859.05 791.10 - 27343^36 - J9032.00 - 29000-00 - 13P 70,6.96-* 13 1166.96 14v859.05.+ 28,026.01 J1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of Official/department head: 'Date of Commissioners' Court approval: Date posted to General Ledger account(s): 4Q� BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 4��Ivdw_ p n � 3 (Department making this request) Date: II_10 q-7 I request an amendment to the W '1 budget for the year following line items in my department: Amendment GL Account-#- - Account Name Amount Net change in total budget for this department is: Other remarks/justification: -_--_-Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 492 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: fA �j�hwtQRMc u 1 ' � 0rnLt, (De artmen�^t making this request) Date: I d t -q -1 I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account ---Account Name -^ Amount-- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 493 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the 1991 budget for the year following line items in my department: GL Account-#_ Amendment Account Name ___Amount Net change in total budget for this this department is: S _ Other remarks/justification:Qci � Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r-I 64 n LJ L' EUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners, Court From: L'i,7,� r�1,Q.n) r b Me max (Department making this request) Date: (; _-,5 -q -7 I request an amendment to the 19 1 a -17 budget for the year following line items in my department. Amendment GL Account ---Account-Name--- ---Amount -_----_Reason Ol-4_ 5�>s� 1 �i 3 • I� Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amende 5asreques ed until Commissioners' Court approval is obtained. e�s�, Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 495 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �F�W J(Department making this request) Date: , a _ 4 — 9 -7 I request an amendment to the 1 9 I budget for the year following line items in my department: GL Account_#_ DH,0, 10-%3ao Account Name ------------- Amendment Amount 3W Net change in total budget _ for this department is: $ Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as',requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 0 • • 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Parks Dept. (Department making this request) Date: 12/1/97 I request an amendment to the 1997 budget for the ea following line items in my department: GL Account Amendment Account Name Amount Reason O1 6020 6748 Cleaning/Mmdng PX Park -2,500 Reverse amenchnent auaroved O1 6020 7872 Rodeo Announcer Booth -insurance Recovery 2,500 Net change in total budget for this department is: Other remarks/justification: 11/10/97 — Not needed I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): a I �. 12/11/1997 '15:15 $12-785-5602 — - CAL -HOW COUNTY PCT 4 �L-ii��"1• / �'l.l Yla fLV'-' �...� vw. vv •�-. -•. - BUDGET AHENDHENT AEQUEBT To: Calhoun County Commissioners' Court From: (Department making this request) Date: j _q 1 I request an amendment to the I I budget for the year following line items in my department: GL.Account.,- �e�-S{ST1�f - 5410 G, say-5�30 Amendment Account Name Amount Net change in total budget for this department is: other remarks/justification: S understand that my budget cannot be amended as Commissioners, Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): PAGE 01 __- xeanon_ until • 107 BIIDOs;T AUXXDXM RVQOEST •To$ Ca ounty Commissioners' Court rrox: (D.partment in this r t) Datas� % 7 I request an amendment to the budget for the following line items in my departments OL aacount��- OJ 24�-- of Account Ram*_-- 61 Amndment mount.... — 3?v . 00 Reason ------►-_---- filet Change in total budg.t for this dsDartasnt ise other remarks/justification: I understand. that my budget cannot be amended as requested tii Coemdssioners0 Court approval is obtained. Signature of Official/department heads Date of commissioners, Court approvals Date posted to General Lodger aaoount(a)t • Tot Calho County From: 0� t_,-x, SUW= 3ME11D1[m RDQDEBT I Court this Dates I raquest an amendment to the R 9 1 budget for the year following line items in my departments oars Aoaount_0_ OBISM20 IL Z Account Nags--- fori4budget hsdepartment Las other remarks/justification: Amendment Amount Reason ....�....�.��.� --.r--rr------------ i understand that mp budget cannot be amended as requeste until Comsissionarsl Court approval is obtained. signature of official/department heads Date. of Commissionars, Court approvals Data posted to General Ledger aaaount(0)s COUNTY TREASURER & SHERIFF'S MONTHLY REPORTS The County Treasurer and the Sheriff presented their monthly reports for November and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,510.98 for the Hospital Indigent Health Care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. 500 ACCOUNTS ALLOWED - COUNTY Claims totaling $299,409.21 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Fenster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by • Commissioner Finster that the minutes of the October 13th be approved. Commissioners Floyd, Finster, Jurek, Belk and Judge Hartzog all voted in favor. 0 Roward G. Hartzog, County Judge LeroX Be , Commissioner, Pet 1 Franklin Jurek Commissioner, Pct. 2 THE COURT ADJOURNED. SPECIAL DECEMBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S H . F oy Commissioner, Pct. 3 Ke—nneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk HELD DECEMBER 30, 1997 BE IT REMEMBERED, that on this the 30th day of December. A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. The following bids were received for Rehabilitation Telemetry Monitoring System and no bids received for Bone Scanner. The hospital took the bids and will report back. 501 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSCEANTNgEX - 201 W. AUSTIN PORT LiVA1 pL,WJXAS1077979-46 BID FORM FOR REHAB. TELEMETRY MONITORING SYSTEM: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Quinton Instrument Company DATE: December 23, 1997 ADDRESSS_303 Monte Villa Parkway CITY, STATE, ZIP: Bothell A 98021-8906 AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER: 800 426-0337 BID AMOUNT: $25,029.50 0 502 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITORo CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT 512)=553�61077979 BID FORM FOR REHAB. TELEMETRY MONITORING SYSTEM: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ScottCare Corporation DATE: December 16, 1997 ADDRESS: 4791 W. 150th Street • CITY, STATE, ZIP: Cleveland, OH 44135 AUTHORIZED SIGNATURE:. TITLE: president, Scot(tCare TELEPHONE NUMBER: (800) 243-9412 or (216) 362-0550 BID AMOUNT: 4-0 Gold System; $28,300 • 5s13 ELECTIONS - JOINT PRIMARY ELECTION A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the Court pass the following Order to hold Joint Primary Elections in 1998 with the Democrat and Republican Parties. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. AN ORDER WHEREAS, on December 30, 1997 a request was brought to Commissioners' Court to hold Joint Primary Elections in 1998 with the Democratic and Republican Parties; and WHEREAS, in attendance at the Commissioners' Court meeting were Stephanie Smith, Elections Administrator; David Roberts, the Democratic Party Chairman; and Robert Spaw, the Republican Party Chairman; and WHEREAS, all parties are in agreement that the two parties should be allowed to hold Joint Primary Elections in 1998. NOW THEREFORE, be it ordered, upon otion by Commissioner " and seconded by Commissioner and car , that the 1998 Primary Election and Run-off elections be heli0jointly with the Republican and Democratic parties. Signed and sealed this the3dh day of Degofiber, 1998. Ho and G. Har6j, I�aty Judge Calhoun County, Te Leroy Belli, Precinct # H. Floyd, Precinct #3 Franklin Jurek, PrAccttt##2 lam' c l�iq�� David Roberts, Democratic Party Chair jzjurt&_�A Stephanle Smith, Elections Administrator Attest: Marlene Paul, County Clerk Kenneth Finster, Precinct #4 IWO IT06TIM"KI19-5.1111"Ir , MI • 504 BIDS AND PROPOSALS - MEMORIAL MEDICAL - BONE SCANNER A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to waive the technicality of the late receipt of the bid from Lunar for the Bone Scanner. (It was received 8 minutes late and was the only bid). The hospital will return with their recommendation. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX A- 201 W. AUSTIN PORT LAt.j.LpL553-461077919 BID FORM FOR: BONE DENSITOMETRY ("BONE SCANNER") THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: LUNAR Corporation DATE: December 26, 1997 • ADDRESS: • 313 West Beltline Hwy. CITY, STATE, ZIP: Madison, WI 53713 AUTHORIZED SIGNATURE TITLE: Administrator ,Sa - Margo R. McBain TELEPHONE NUMBER: 608-274-2663 BID: Bone Scanner 505 2-11-1998 3:15PM FROM PURCHASING 5520312 LUNAR 313 W. BELTLINE HWY. MADISON, WI 53713 PHONE (608) 274.2663 FAX (�508) 274-4604 000�-�/-C' 8) CUSTOMER NO. 36917 S Memorial Nedical Center O 816 N. Virginia LPort Lavaca. TZ 77979 T 0 at 0.00/0/30 1-28-97 DDX-IO QOOTATIOM S Manorial Medical Ccntcr H 015 N. Virginia f' Port Lavaca, TZ 77979 T 0 28 NOV 1997TDeMia Sabin DPX-IO DlMSt0wat" Pull -size DEXA Scan Table AeViaitien/Analysia Softmre Application, At Spine Density Proximal Pamor Density Total Body Density Body Campositien AMlysis Report Generator Software Pentium II Norkatatien Network Ready 233Mhz. 3.203 lard Drive 32 MB RAN. 11M Video RAM. Co Rom, Pak Modem. Mouse MS DOS, Mindove 95 is- Color Monitor RP Color Printer Lip Drive k Diakette R.S.C.A. CONTRACT PRICING Customer Authorized Signature QUOTATION Page 1 _ QUOTE NO.: 2161 QUOTE DATE: 26 DSC 2997 1 REV.: CUSTOMER NO.: 36917 B Memorial medical Center 1 815 N. Virginia LPort LAvaoa, TX 77979 T 0 S89,000 09.111 $64,19211 1 $54.192 P. 2 Margo MJ8aQ Sales Administrator 10% Non-refundable Deposit required with order Estimated freight charges will be prepaid and added to invoice. Standard Features, Options, Terms and Conditions attached. • • C7 BIDS AND PROPOSALS - FIRE TRUCK FOR OLIVIA/PORT ALTO A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to authorize the county auditor to advertise for bids for a fire truck for Olivia/Port Alto Volunteer Fire dept. with bids to be opened January 30, 1998. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT -RADIO & BUNKER GEAR NAGNOLIA BEACH A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the insurance settlement for radio and bunker gear stolen from Magnolia Beach Fire/ Ambulance Dept. in amount of $1,574.56. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. WETLANDS RECLAMATION FACILITY • A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to approve the following letter and forward it to the City of Port Lavaca, Director of Public Works with copy to Port Lavaca City Manager. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. 507 COMMISSIONERS COURT OF CALHOUN COUNTY 211 S. ANN PORT LAVACA, TEXAS City of Port Lavaca Terry Benton Director of Public Works It has come to the attention of the commissioners Court of Calhoun County that you are considering constructing a wetlands reclamation facility on land within less than one mile of the Calhoun County Airport. The county, as owner of the airport is responsible for seeing that it remains an airport that is safe and useable by the flying public. According to the Texas Department of Transportation — Aviation Division and the Federal Aviation Administration that Commissioner Jurek has talked to, your project will cause certain liability we cannot accept. The large number of waterfowl and shore birds that your project will attract may infringe upon the protected airspace associated with the Calhoun County Airport. The buds could pose a hazard to aircraft using the airport and we are concerned about the safety of the flying public. The Calhoun County Commissioners Court is proud of our very active public airport and hate to see something threaten the safety of its operation. We take this opportunity to request you consider an alternate site for your project somewhere out of the operating airspace of the county airport. Thank you for your cooperation in this matter. Respectfully submitted this 30th day of Dp- 1997 By Calhoun Coun4y CommissionereCourt Commissio er Leroy Belk Commi sioner H. Floyd CC: Port Lavaca City Manager �tLrr..c.c5 LJ ��lwo.2•.. Commissioner Kenneth Finster 40 C] • 5015 BIDS & PROPOSALS - MEMORIAL MEDICAL CENTER- REHABILITATION TELEMETRY MONITORING SYSTEM AND BONE SCANNER A Motion was made Commissioner Floyd and seconded by Commissioners Finster that the bid of ScottCare Corp. be accepted as recommended by the hospital due to the fact that even though Quinton Instrument Co. is low, they did not meet the specifications. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster that the bid of Lunar Corp. in the amount of $54,192.00 be accepted as they were the only bidder. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. PORT CITY MALL- AGREEMENT BETWEEN CALHOUN COUNTY & PDH &A ARCHITECTS, INC. A Motion was made Commissioner Floyd and seconded by Judge Hartzog to approve the following Agreement between Owner and Architect (after changes were made based on legal review). Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. MEMORIAL MEDICAL $ CENTER 815 N. Virginia Street Port Lavaca, TX 77979 (512)552-6713 December 30, 1997 • MEMORANDUM TO Commissioner's Court FROM Don Disbennett, V-P/COO SUBJECT Legal Review of Architect's Contract The following items are recommended changes based on the legal review by the law firm Garner, Roberts, and Roberts of the proposed contract between Memorial Medical Center (Calhoun County) and PDH + Associates for renovations to Memorial Medical Plaza. Please note that these changes represent only the legal recommendations; the recommendations made by Commissioner's Court and Administration are already incorporated into the document which was sent to all members of the court in advance of this meeting. If the contract is approved, a final revised version incorporating the above changes will be presented to the court for signature by the County Judge. • ]'arasraoh 2.6.19 - Delete the word "arbitration" substitute word "appeal". 3.4.19 - Draw an arrow from the word "civil" and add a comma and place between the words "mechanical" and the word "and". 9.6 - Delete all words in paragraph after the words "then due", add a period after "then due". 9.4 - Delete the paragraph. 11.1 - Delete the words "at final payment" and add the words "first four" between the words "to" and the word "invoices'. 5O9 T H E A M E R I C A N I N S T I T U T E O F A R C H I T E C T S ALA Document B141 Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCU1.IENT HAS LIIPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS C0I11PLETION OR MODIFICATION. AGREEMENT made as of the Sixteenth day of Decerrber Nineteen Hundred and Ninety-seven BETWEEN the Owner: CALHOUN COUNTY, TEXAS (AVame and address) 211 S. Ann Street Port Lavaca, Texas 77979 and the Architect: PDH+A ARCHITECTS, INC. (Name and address) 1770 St. Jaynes Place, Suite 110 Houston, Texas 77056 For the following Project: (Include detailed description of Project, location, address and scope) in the year of • BUILD -OUT, RENOVATIONS, INPROVBVENTS, CERTAIN ADDITIONS AND SITE INPROVEN1ENTS TO THE EXISTING RETAIL CENTER OF APPROXIMATELY 85,000 SQUARE FEET AT THE SOUTHEAST CORNER OF STATE HIGHWAY 35 AND VIRGINIA STREET IN PORT LAVACA, TEXAS. The Owner and Architect agree as set forth below. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961. 1963, 1966, 1967, 1970, 1974, 1977, ©1987 by The American Institute Ill of ArchitcCls, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AtA DOCUMENT 0141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA° • 01987 Ei141-1987 1 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N,W., WASHINGTON, D.C. 2000fi WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. 510 0 L TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those sen'ices per- formed by the Architect, Architect's employees and .Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in Article 12. 1.1.2 The Architect's sen'Ices shall be performed as expedi- tiousiy as is consistent with professional skill and care and the orderly progress of the \C'ork. Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's SCINices which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by die Owner shall not, except for rarconable o=u , be exceeded by the Architect or Owner. 1.1.3 The services covered by this Agreement are subject uh the time linhitalions contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The Architect's Basic services consist of these described in Paragraphs 2.2 through 2.6 and any other services identified in Article 12 as part of Basic Services, and include normal sinic- tural, mechanical and electrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 2.2.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other, subject to the limita- tions set forth in Subparagraph 5.2.1, 2.2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.4 Based on the mutually agreed -upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Docu- ments consisting of drawings and other documents illustrating the scale and relationship of Project components. 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, Volume or other unit costs. 2.3 DESIGN DEVELOPMENT PHASE 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, strc- total, mechanical and electrical systetns, materials and such other elements as may be appropriate. 2.3,2 The Architect shall advise the Owner of any adjustments I() the preliminary estimate of Construction Cost. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4,1 Based on the approved Design Development Docu- ments and any further adjusunents in tile scope or quality of the Project or in file construction budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifica- lions setting torah in delail the requirements for the consuuc Lion of the Project. 2.4.2 1'he Architect shall assist the Ow'ne�+*rof the necessary bidding information, bidding forms, the Condi- tions of the Contract, and tlhe form of .Agreement between the Owner and Contractor. 2.4.3 The Architect shall advise the Owner of any adjusunent.s to previous preliminary cstinhates of Constroc'tion CVSI indi- cated by changes in requirements or general market conditions. 2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of goeernmcnta.A authorities having jurisdiction over the Project. 2.5 BIDDING OR NEGOTIATION PHASE 2.5.1 The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.6 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.6.1 lute Architect's responsibiliry to pruVide 13asic Services for the Construction Phase under this Agreement commences will, the:m•ard of the Contract for Construction and wrni- nates at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the dare of Subsbun- ti:l Completion of the Work. 2.6.2 The Architect shall provide administration of the Con- tract for Construction as set forth below and in the editiun of AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement, unless otherwise provided in this Agreement. 2.6.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended without written agreement Of the Owner and Architect with consent of the Contractor, which consent shall not be unreasonably withheld. AIA DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, I735 SEW PORK AVENUE, N W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal Prosecution. B141-1987 2 511 2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner (1) during construction until final payment to the Contractor is due, and (2) as an Additional Set vice at the Owner's direction from time to time during the cor- rection period described in the Contract for Construction. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written instrument. 2.6.5 The Architect shall visit the site at intervals appropriate to the stage of construction or as otherwise agreed by the Owner and Architect in writing to become generally familiar with the progress and quality of the Work completed and to determine in general if the Work is being performed in a man- ner indicating that the Work when completed will be in accor- dance with the Contract Documents. However, the Architect Shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of on -site observations as an architect, the Architect shall keep the Owner informed of the progress and quality cif the Work, and shall endeavor to guard the Owner against defects and deficiencies in the \C'ork. Refer to Article 12. 2.6.6 The Architect shall not have control overor charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Architect shall not be responsible for the Contracoi s schedules or failure to carry out the Work in accor. dance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of die Contrac- tor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. 2.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress, agreed to 2.6.8 Except as may otherwise be - 8eee»xwty or when direct communications have been spe- cially authorized, the Owner and Contractor shall communicate through the Architect. Communications by and with the Archi- tect's consultants shall be through the Architect .Refer 99 to 2.6.9 Based on the Architect's observadol 'IM c�h�agua AIS of the Contractor's Applications for Payment, the Architect shall review and certify the amounts due the Contractor. 2.6.10 The Architect's certification for payment shall consti- tute a representation to the Owner, based on the Architect's observations at the site as provided in Subparagraph 2.65 and on the data comprising the Contractor's Application for Pay. ment, chat the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subse- quent tests and inspections, to minor deviations from the Con- tract Documents correctable prior to completion and to spe. cific qualifications expressed by the Architect. The issuance of a Certificate for Payment shall further constitute a representation that the Contractor is entitled to payment in the amount certi- fied. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaus- tive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, meth- ods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material sup- pliers and other data requested by the Owner to substantiate the Contractor's right to payment or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.6.11 The Architect shall have authority to reject Work which does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable for implementa- tion of the intent of the Contract Documents, the Architect will have authority to require additional inspection or testing of the Work in accordance with the provisions of the Contract Docu- ments, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exer- cise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other per- sons performing portions of the Work. 2.6.12 The Architect shall review and approve or take other appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the con- struction of the Owner or of separate contractors, while allow- ing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not con- ducted for the purpose of determining the accuracy and cony pleieness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Architect's review shrill not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, the Architect shall be entitled to rely upon such certification to establish that the materials, systems or equip- ment will meet the performance criteria required by the Con- tract Documents. 2.6.13 The Architect shad prepare Change Orders and Con- struction Change Directives, with supporting documentation and data if deemed necessary by the Architect as provided in Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 2.6.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, shall receive and forward to the Owner for the Owner's review and records written warranties and related documents required by the Contract Documents and assem- bled by the Contractor, and shall issue a final Certificate for Pay- ment upon compliance with the requirements of the Contract Documents. AIA DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • MAO • ®1987 3 8141-1987 THE NMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, Oc. 2/1006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. • is • • • 2.6.15 The Architect shall interpret and decide matters con- cerning performance of the Owner and Contractor under the requirements of the Contract Documents on written request of either the Owner or Contractor. The .Architect's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial deci- sions, the Architect shall endeavor to secure faithful perforr manse by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions so tendered in good faith. 2.6.17 The Architect's decisions on matters relating to aesthe- tic effect shall be final if consistent with the intent expressed in the Contract Documents. 2.6.18 The Architect shall render written decisions within a reasonable time on all claims, disputes or other matters in ques- tion between the Owner and Contractor relating to the execu- tion or progress of the Work as provided in the Contract Documents, 3.2.3 Through the observations by such Project Represen- tatives, the Architect shall endeavor to provide further proreo lion for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making revisions in Drawings, Specifications or other documents when such revisions are: .1 inconsistent with approvals or instructions previously given by the Owner, including revisions made neces- sary by adjustments in the Owner's program or Proj- ect budget; .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or .3 due to changes required as a result of the Owner's fail- ure to render decisions in a tinhely manner. 3.3.2 Providing services required because of significant 2.6.19 The Architect's decisions on claims, disputes or other changes in the Project including, but not limited to, size, qual- itp, anTlplexity, the Owner's schedule, or the mcthod of hid matters, including [hose in question bern ecn the Owner andgind Contractor, except for those relating to aesthetic effect as pro- ding or n required undc comraaragr for construction, except for vided in Subparagraph 2.6.17, shall be subject Hh • h as seniccs «•quired under Subparagraph 5.25. provided in this Agreement and in the Contract Do umCIhty 3.3.3 Preparing Drawings, Specifications and other docurnen- APf ,and and supporting data, evaluating Contractor's proposals, Tf� and providing other services in connection with Change ARTICLE 3 Orders and Construction Change Directives. ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services described under Paragraphs 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Sen ices in Paragraph 3.3 are required due to circumstances beyond the Architect's control, the Architect shall notify the Owner prior to conh- mencing such services. If the Owner deems that such services described under Paragraph 3.3 are not required, the Owner shall give prompt written notice to the Architect. If the Owner indicates in writing that all or part of such Contingent Addi- tional Services are not required, the Architect shall have no obli- gation to provide those services. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES Refer to Article 12.1 :ffb<n Subparagraph 2.6.5 is required, the Arch' ride on-e..qr more Project Representatives to ist in out such adZli4ainal on -site resDonsibil' ' Project Represents s sh a selected, employed -d by the Architect, a Architect shall be corn therefor as agr y the "her and Architect. respon,ib' " es and limitations o thority of Pr( sentat' s shall be as described in the ition of t B352 current as of the date of this ARreen , w 3.3.4 Providing services in connection with evaluating substi- tutions proposed by the Contractor and making subsequent revisions to Drawings, Specifications and other documentation resulting therefrom. 3.3.5 Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and fis- nishing services required in connection with the replacement of such Work. 3.3.6 Providing services made necessary by the default of the Contractor, be major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.8 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except Where the Architect is party thereto. wring documents for alternate, separat - Ia bids or provi uh 'n con h idling, ncgotia zLion or construct` -{ o t e ja itof the Construe 1.i3e1e4 tenths Phase. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing analyses Of the Owner's needs and program- ming the requirements of the Project. 3.4.2 Providing financial feasibility or other special studies. 3.4.3 Providing planning surveys, site evaluations or com- parative studies of prospective sites. AIA DOCUMENT B141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION - AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D"C. 20006 B141-1987 4 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. I� t 513 bother than standard design s 3.4.4 Providgfg special surceNs, environmental studies and submissions /09wred for approvals of goyenuneneil authorities or others having jurisdiction over the Project. ubmittals 3.4.5 Providing services relative to future facilities, systems and equipment. 3.4.6 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. 3.4.7 Providing services to veriAl the accuracy of drawings or other information furnished by the Owner. 3.4.8 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordi. nation of services required in connection with construction performed and equipment supplied by the Owner. 3.4.9 Providing services in connection with the work of a con- struction manager or separate consultants retained by the Owner. other than oWnerrs project rep.. 3.4.10 Providing detailed estimates of Construction Cost. 3.4.11 Providing detailed quantity surveys or ime•nturics of material, equipment and labor. 3.4.12 Providing analyses of owning and operating costs. 3.4.13 Providing interior design and other similar services required for or in connection with the selection, procurement or installation of hmnimre, furnishings and related equipment. 3.4.14 Providing services for planning tenant or rental spaces. 3.4.15 Making investigations, inventories of materials or equip. ment, or valuations and detailed apprris N of existing facilities. A 3.4.16-Prvparin" set of reproducible record drawings show- ing significant changes in the lX'ork made during construction based o marked -up prints, drawings and other data furnished b e Conrricror to Elie Architect. nd to b evahated 1/�.,, qq.�.�t{ as to ofort atFnat irne. 3:4S 1 41' Hiding assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 3.4.18 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Cer- tificate for Payment, more than 60 days after the date of Sub- stantial Completion of the Work. 3.4.19 Providing services of consultants for other than archi- ectural,IsInIctural, mechanical and electrical engineering por- tions of V Project provi ed as a part of Basic Services. i�il 3.4.20 Providing�any I er services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. ARTICLE 4 OWNER'S RESPONSIBILITIES 4.1 The Owner shall provide full information regarding requirements for the Project, including schedule, constraints and cd- teria, including space requirements and relationships, Flexi- bility, expandability, special equipment, systems and site requirements. 5 B141-1987 4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 4.3 If requested by the Architect, the Owner shall furnish evi- dence that financial arrangements have been made to fulfill the Owner's obligations under this Agreement. 4.4 The Owner shall designate a representative authorized to au on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 4.5 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights-of-wav, restrictions, easements, encroachments, zoning, deed restric- tions, boundaries and comours of the site; locations, dinnen- sions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available Utility services and lines, both public and private, above acid below grade, including inverts and depths. All the information on the survey shall be referenced to a project benchmark. 4.6 The Owner shall furnish the services of geotechnical engi- necrs when such services are requested by the Architect. Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and resin. tivity tests, including necessary operations for anticipating sub- soil conditions, with reports and appropriate professional recommendations. 4.6.1 The Owner shall furnish the services of other consul. tams when such services are reasonably required by the scope of the Project and are requested by the Architect. 4.7 The Owner shall furnish structural, mechanical, chemical, air and water pollution tests, tests for hazardous materials, and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. 4.8 The Owner shall furnish all legal, accounting and insurmnce counseling services as may be necessary at any time for the Project, including auditing services the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. 4.9 The services, information, surveys and reports required by Paragraphs 4.5 through 4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. 4.10 Prompt written notice shall be given by the Owner to the Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents. 4.11 The proposed language of certificates or certifications requested of the Architect or Architect's consultants shall be submitted to the Architect for review and approval at least 14 days prior to execution. The Owner shall not request certifica- tions that would require knowledge or services beyond the scope of this Agreement. AIA DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA* • 01987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW PORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. • • • 0 ARTICLE 5 CONSTRUCTION COST 5.1 DEFINITION 45.1.1 The Construction Cost shall be the total cost or esti mated cost to the Owner of all elements of the Project designed or specified by the Architect. 6.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for the Con- tractor's overhead and profit. In addition, a reasonable allow- ance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights -of -way, financing or other costs which are the respon- sibility or the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction Cost and detailed estimates of Con- struction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is recognized, however, that nei- ther the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed lirnit has been agreed upon in Writing and signed by the parties hereto, if such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, com- ponent systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Docu- ments alternate bids to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be incre:ued in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. 5.2.3 If the Bidding or Negotiation Phase has not commenced Within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents Io the Owner and the date on which proposals are sought. 5.2.4 If a fixed limit of Constriction Cost (adjusted as pro- vided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give written approval of an increase in such fixed limit; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 if the Project is abandoned, terminate in accordance With Paragraph 8.3; or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause 5.2,4.4, the Architect, without additional charge, shall modify the Con. tract Documents as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance With this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents pre- pared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project and, unless otherwise provided, the Architect shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright. The Owner shall be permitted to retain copies, including repro- ducible copies, of the Architect's Drawings, Specifications anti other documents for information and reference in connection with the Owner's use and occupancy of the Project. The Archi- tect's Drawings, Specifications or other documents shall not be used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement, except by agreement in writing and With appropriate compen. cation to the Architect. 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in deroga- tion of the Architect's reserved rights. ARBITRATION 7.1 Claims, disputes or other matters in question etween t panics to this reement arising out of or relati to this Agri ment or breach t reof shall be subject.ao a decided by at tration in accordan with the Construe' n Industry Arbil lion Rules of the Ame an Atli currentk effect unless the parties t mlally a ee otherwise. 7.2 Demand for arbitration 1 be filed in writing with t other party to this Agreem t with the American Arbil rion Association. A dema for arbi - tion shall be made with a reasonable time aft the claim, dis to or other matter question has arisen brioevent shall the and for arbitrati, be made after t date when institution o gal or equitat proceedings ed on such claim, dispute or her matter question w d be barred by the applicable statutes ILnftatfoi 7. T arbitration arising out of or relating to this Af sh: include, by consolidation, joinder or in any other additional person or entity not a pariv to this Ae AIA DOCUMENT 8141 • OWNER ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA° • ©1987 THE A.MERICAN INSTITUTE OF ARCHITECTS, I7JS NEW YORK AVENUE, NW, WASHINGTON, D.C. 20006 WARNING! Unlicensed photocopying violates U.S. copyright laws and is subleet to legal prosecution. 9441-1987 6 515 'this cement signed by the Owner, Architect, and as th person entity sought to be joined. Consent t rbilrati< involving an ditional person or entity sha of constitu consent to arbim ' n of any claim, dispu or other matter question not describe t the written sent or with a pers< or entity not named or de - ibed rein. The foregoing agre ment to arbitrate and other cements to arbitrate with additional person or emi my c Scored to by the parties this Agreement shall specifrcally en [cable in aecordan with applicable in any court having ju " fiction thereof. 7.4 The and rendered by the arbitrator or arbit rs shall I final ' d judgment may be entered upon it in accorda wi ARTICLE B TERMINATION, SUSPENSION OR ABANDONMENT 8.1 This Agreement may he cerinnatCLl by either party upon not less than seven days' wrinen notice should the other Party fail substantially to perform in accordance with the terms of this Agreement through no fault of rile party irlivatuhg the tennin:uion. 8.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Architect shall be compensated for ser- vices performed prior to notice of such suspension. \'hen the Project is resumed, the Architect's compensation shall be equi- tably adjusted to provide for expenses incurred in the interrup- tion and resumption of the Architect's services, 8.3 This Agreement may be terminated by the Owner upon not less than seven days' wrinen notice to the Architect in the event that the Project is permanently abandoned, if the Project is abandoned by the Owner for more than 90 consecutive days, the Architect may terminate this Agreement by giving written notice. BA Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 8.5 If the Owner fails to make payment when due the .Archi. tect for services and expenses, the .Architect may, upon seven days' written notice in the Owner, suspend performance of ser- vices under this Agreement. Unless payment in full is received by the Architect within seven days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the Architect shall hate no liability to the Owner for delay or damage caused the Owner because of such suspension of services. includinqq 15% profit 8.6 In the event of rmination notlhe fault of the Architect, the Architect shah e compensated for services performed prior to termination, ogether with Reimbursable Expenses then due.,r Js aD t u Te ination Egne S,1�e.,,.,a p,��o,,.,r, a.z T a.nd Additional Services, and include expenses w9 arc ly a utable to termination. Termination F ' uses shall' imputed erceniage of the tota mpensauon for Services 2ndAdntkQnaI Service red to the time of ter - ion, as follows: Twenty rat of the tota h ensation for and ltional of earned to if tenth curs before or during the predesign, sit TI Schematic Design Phases; or 7 B141.1987 en percen[ o t e rota compensation or u • Ad [ Services earned to date rmination occurs dunng sign D meta Phase; or .3 Five percent oral c cation for Basic and Ad<"' Services earned ro date rmination occurs Burin an subse uent hue. ARTICLE 9 MISCELLANEOUS PROVISIONS 9.1 Unless otherwise provided, this Agreement shall be gov. erned by the law of the principal place of business of the Architect. 9.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201, General Conditions of the Con - Inset for Construction, current as of the date of this Agreement. 9.3 Causes of action between the parties to this Agreement Pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall com- mence to run not later than either the date of Substantial Com- pletion for acts or failures to act occurring prior to Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 4 The Owner and Architect waive all rights against r h of and agains[ the contractors, consultants, sand employ f the other for damages, but onlyy++ he extent coe Bred by prop insurance during��aa trr ruction, except such rights u they may has he reds of such insurance a- set forth in the edition of. sic I A201, General Conditions of [he Contract onstruction, cur • S of the (late of this Agreemen e Owner and Architect each s I Hire similar wan - from their contractors, consultants and agent . 9.5 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, succes- sors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither Owner nor Architect shall assign this Agreement without the written con- sent of the other. 9.6 This Agreement represents the entire and integrated agree- ment between the Owner and Architect and supersedes all prior negotiations, representations or agreements, either writ- ten or oral. This Agreement may be amended only by written Instrument signed by both Owner and Architect. 9.7 Nothing contained in this Agreement shall create a contrac- tual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 9.6 Unless otherwise provided in this Agreement, the Architect and Architects consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or expo- sure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 9.9 The Architect shall have the right to include representa- tions of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. The Architect's materials shall not include the owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of AIA DOCUMENT 5141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA' • ®1967 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal proseculion. 516 • • the specific information considered by the Owner to be confi- dential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro- motional materials for the Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSONNEL EXPENSE 10.1.1 Direct Personnel Expense is defined as the direct salaries of the Architects personnel engaged on the Project and the portion of the cost of their mandaton and customat- con- tributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. 10.2 REIMBURSABLE EXPENSES 10.2.1 Reimbursable Expenses are in addition to compensa- tion for Basic and Additional Services and inclucle espences incurred by the Architect and Architect's employees and con- sultants in the interest of the Project, as identified in the follow- ilig Clauses. 10.2.1.1 Expense of transportation in connection with the Project, expenses in connection with authorized out -of -tone travel; long-distance communications; and fees paid for recur. ing approval of authorities having jurisdiction over the Project. 10.2.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documentsonlV for bid documents and for construction. 10.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 10.2.1.4 Expense of renderings, models and mock-ups requested by the Owner. 10.2.1.5 Expense of additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and Architect's consultants. 10.2.1.6 Expense of computer -aided design and drafting equipment time when used in connection with the Project, 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service, on the basis set forth in Subparagraph 11.2.2. 10.3.3 1Lmd to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any ser- vices rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. 10.3.4 When compensation is based on a percentage of Con- struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent sen'ices are per- formed on those portions, in accordance with the schedule set forth in Subparagraph 11.2.2, based on (1) the lowest bona Bole bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or dertiled estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.41 Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthy' upon presentation of the Architects statement of services ren- dered or expenses incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deductions shall be made from the Architect's com- pensation on account of penalty, liquidated damages or other sums "ithheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been found to be liable. 10.6 ARCHITECT'S ACCOUNTING RECORDS 10.6.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be avail- able to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Omer shall compensate the Architect as follows: 11.1 AN INITIALPAYMENTof Fifteen Thousand and Zero Hundred Dollars (S15t000,00 ) shall be made upon execution of this Agreement and credited to the Ow' er•s aceY4ht, a �cre i in our equts to invoices. 11.2 BASIC COMPENSATION /t 1 i 1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 12 as part of rlrsBasic Services, Basic Comp ensation shall be computed as follows: (Ins"I 1M36 of o.",PW sa io,,, old ... I ... 8 "'PI'lurorl .eons, multiples el percrnrugm mid idemrify pGnses to a bidi pamoolar vwiloos (if eornpensnrion oppiP, if —nr) Five point seven percent of the final construction cost for the entire project • excluding all cost reduction items agreed to by the owner during bidding or construction for services thru design of the entire projectliConstruction of Phase I only. Construction services for subsequent phases shall be under separate contract. Payments shall be based on the o"ner's budget, then adjusted at receipt of bids and again at project close out AIA DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA• • ©1987 of Phase One. THE AMERIC.AN INSTITUTE OF ARCHITECTS, 1735 SEW PORK AyENUE, NW., WASHINGTON, D.C. 20006 B141-1987 0 517 11.2.2 Where compensation is based on a stipulated sum or percentage of Constmcdon Cost, progress payments for Basic Services in each phase shall total the follon'ing percentages of the total Basic Compensation payable: (hesert additional pbnx:s as npp"'I"w1e.) Schematic Design Phase: percent ( 15 %) Design Development Phase: percent (20 %) Construction Documents Phase: percent (40 %) (—$9 , 500.00 )'a Bidding or Negotiation Phase: percent( 5 %) Construction Phase: Total Basic Compensation: one hundred percent (100%) `Credit for design work perforrrled in 11.3 COMPENSATION FOR ADDITIONAL SERVICES preliminary Planning Phase. 11.31 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2, compensation shall be cony puted:ufollows:For A/E Services - hourly at 2.75 times direct personnel expense, (refer to Article 10.1.1 for definition of Direct Personnel Expense). Refer to Article 12.1 for Project Representation under Basic Services and a list of staff by discipline and hourly D.P.E. rates. If requested, Medical and other Equipment Planning and Specifications shall be eight percent (8.0%) of the equipment cost for all equipment for which this service is provided. If requested5inventory and evaluation of existing equipment shall be hourly negotiated. 11.3.2 FOR .ADDITIONAL. SERVICES OF TI IF ARCI11TFCT, as described in Articles 3 and L', other than (1) Additional Project Representation, as described in P: iagraph 3.2,:nd (2) Services included in Article 12 as parl of Basic Set%iccs, but excluding scn'ices of consullants, conlpensaliun s11a11 be ronlputr(I as fOIIOINS: Quart basis olaouja nnudou. iurbvlin,. rnA:•'rmJi,, ....duple,, J OrrrO Prese.nac/ b:tprnsefrn' /'...... pals ua l emplmlvs. urn/ Iden"li• r',iudpuLc n,ul Nun..)y ,nupinu... l r"psirrd l l l'/II .prr{(is , to u'bi,L partisldar tilt>b eLe rJ ( naoion uppl,I !J...'..turn) The Architect shall submit a written proposal of the understanding of the Scope of the Additional Services requested as well as a Fee Proposal for such services. The Architect shall not proceed with any requested additional service without prior written approval from the owner. 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, a nulhiple of One point three (1.30 ) times the amounts billed to the Architect for such services. (Identify sp"ifit' hpes of consultants in Article 12. if required.) 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and any other items included in Article 12 as Reimbursable Expenses, a multiple of Fifteen percent (1.15 ) times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project. 11.5 ADDITIONAL PROVISIONS [elm • 11.5.1 1F THE BASIC SERVICES covered by this Agreement have not been completed within twenty—four ( 24 ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Subparagraphs 10.33 and 11,3.2. 11.5.2 Payments are due and payable twenty—one ( 21 ) days from the date of the Architect'sEiRW Yed • Amounts unpaid sixty days ( 60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (rl''u�s��eg�rtg�rpateqOfiinnttlerrest agreed upon.) P'rjiimee9plus two percent (2%) established by Texas CGrmlerce Bank/ firs'rltyrAur anII'iFrfui,et,Teuts, o�}be Federa77Amrn Lending Act,"sintttarstateandlocalconsumerreeditlaves and other regulations attheOwner'sandAmbi- tect 1s principal places of business, the location of ote Project and elsecebere may affect the tnlldity of Ibis proelsom. Specific legal advicesbould be obtained u'ilb respect to deletions or modifications, and also regarding requirements snob as unuen disclosures or uartars) AIA DOCUMENT 8141 • OWNER ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIAs • 01987 9 8141-1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 WARNING: Unlicensed photocopying violates U.S, copyright lawn and Is subject to legal prosecution. • C� 11.6.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (b6e" dedC"PdOM of other Smices, identify Addi[ipnat 51mires included within $alit ComPer"alion and mOdVicaliom to the paymen( and comp manon MO included in this ARre ,, ) 12.1.1 As part of Basic Services relative to Articles 2.6.5 and 3.2, "Administration of the Construction Contract", in general, the Architect shall make, on the average, one site visit per week for purposes of reviewing the quality and progress of the construction work. These site visits are exclusive of any visits required as a result of proven fault or errors by the Architect. Based on an estimated construction schedule of 6 months, the site visits equate to 26 trips for the construction of Phase I of the project. If the construction schedule exceeds 6 months, through no fault of the Architect, additional trips beyond 26 trips shall be negotiated at that time. 12.1.2 Direct Personnel Expense by staff categories are as follows and may be adjusted per Article 11.5.3 above: STAFF D.P.E. RATE Principal $55.00 Sr. Project Architect 41.85 Jr. Project Architect 32.21 Specifications Writer 29.50 CADD Operater 19.32 Clerical 15.46 12.2 Not used. 12.3 All parties agree to cormunicate with each other on all aspects of the project. Re: 2.6.8. This Agreement entered Into as of the day and year First written above. OWNER I //,-� / X ARCHITECT �,j•,� r� iv�s-�mts��/IGT,ti1l./��7,iLl.I�'il. L,20-r Q C. NR r Izn0 COt n'� / 'j, /q.e JAMffE PARTLOW, AIA — PRINCIPAL (Printed name and titie) ✓ (Printed neon and title) 1 1 CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA VOGYMENT U141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIAa • ®1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1755 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Un0mr,"d photocopying vlolatea U.S. copyright Iowa and Is subject to legal prosecution. B141-1987 10 519 AIRPORT PROJECT PARTICIPATION GRANT FOR RE -STRIPING RUNWAY A motion was made by Commissioner Jurek and seconded by Commissioner Floyd to apply for an Airport Project Participation Grant for re -striping runway and taxiway at the Calhoun County Airport. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. im*-- Ir Texas Department of Transportation AVIATION DIVISION 125 E. IITH STREET • AUSTIN, TEXAS 78701.2483 • 5121416-4500 • FAX 512/416-4510 December 9, 1997ref EC ['EC The Honorable Judge Howard G. Hartzog County Judge, Calhoun County "• 1; rtzog 211 S. Ann St. r_ ut1 Court+y �61 i is Port Lavaca, Texas 77979 Dear Judge Hartzog: Enclosed are several documents that must be completed by you in order to initiate the routine maintenance project for the Calhoun County Airport, TxDOT CSJ Number AMI3PTLAV. Please review the instructions in this transmittal letter for completing the documents. We are most pleased to provide any assistance possible to help complete this project in a timely manner. Enclosed are two copies of the Airport Project Participation Grant between the County of Calhoun, as airport sponsor, and the Texas Department of Transportation. The Grant includes several parts. Part I describes the participants and the project. Part 11 includes the state's offer of financial assistance for the project and identifies the obligations of the sponsor in accepting the state's financial assistance. Part III designates the State as your agent for the project. The remaining parts of the Grant are for signatures executing the Grant. The three additional documents contained in the packet are: 1) Attachment A. This is a description of the scope of services to be performed jCottjplete and return wtth the signed'Gran't. 2) 1C4rtificatron ofAiigor Fla'%This indicates that you have a separate fund in'which"airport revenues are deposited. If you do not have the statutorily required Airport Fund, such a fund must be created within 60 days. Complete and return with signed Grant or upon creation of the fund within 60 days. K rgnn An Equal OppoduNty Empbyer • • Judge Hartzog December 9, 1997 Page Two oFSpn��Apies e tg4v his identifies your contact person for the administration of the grant. This does not have to be the same person who signs the Airport Project Participation Grant but should be someone who can authorize actions to be taken that are part of the Grant. Complete and return to us with the signed Grant. We request that you proceed as expeditiously as possible to execute the Grant and complete the Attachment and certifications. Please execute the Grant and return as soon as possible but not later than December 29, 1997. It will be necessary for your attorney to endorse your acceptance of the Grant to assure that it has been accepted in accordance with local laws. Both copies of the Grant should have original signatures for acceptance. Please return both copies of the fully signed Grant to the Texas Department of Transportation. We will return a fully executed copy to you. The Texas Department of Transportation looks forward to working with you on this important project for your community. cc: Mr. Thomas A. Griebel David Basile, Yoakum District Enclosures ams Sincerely, �v( David S. Fulton Director 521 I TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM (State Assisted Airport Routine Maintenance) TxDOT CSJ No.: AX13PTLAV Part I - Identification of the Project T0: The County of Calhoun, Texas FROM: The State of Texas, acting through the Texas Department of Transportation This Grant is made and entered into by and between the TEXAS DEPARTMENT OF TRANSPORTATION , (hereinafter referred to as the "State"), for and on behalf of the State of Texas, and the County of Calhoun, Texas, (hereinafter referred to as the "Sponsor"). WITNESSETH: WHEREAS, the Sponsor desires to sponsor a project for the routine maintenance of a public aviation facility, known or to be • designated as the AIRPORT under the Transportation Code., Chapter 22; and WHEREAS, the project is described as airport maintenance at the Calhoun County Airport; and WHEREAS, the Sponsor hereby applies for a grant for financial assistance and desires the State to act as the Sponsor's agent in matters connected with the project described above; and WHEREAS, the parties hereto, by this Grant, do hereby fix their respective responsibilities with reference to each other and with reference to the accomplishment of said project. NOW, THEREFORE, for and in consideration of the benefits which will accrue to the parties hereto by virtue of the completion of the project, IT IS MUTUALLY COVENANTED AND AGREED as follows: AVN4301.DOC (11/97) Page 1 of 10 i 522 Part II - Offer of Financial Assistance • 1. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is estimated as found on Attachment A, Scope of Services, and as found on amendments thereto, all being attached hereto and made a part of this Grant. State financial assistance granted herein will be used solely and exclusively for airport maintenance. Actual work to be performed under this agreement is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for fifty percent (50%) of the eligible project costs for this project or $10,000.00, which ever is less, per fiscal year and subject to availability of state appropriations. The Sponsor may request the State to provide mowing services, such services to be provided at the discretion of the State. However, mowing services will not be eligible for state financial assistance. Sponsor will be responsible for 100% of costs of any mowing services. Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include • any additional airport maintenance work as requested by the Sponsor by written request and submittal of an Amended Scope of Services, Attachment A. Services to be performed under the amended scope will not be accomplished by the State until receipt of Sponsor's share of project costs. 2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments thereto. It is mutually understood and agreed that if, during the term of this agreement, the State determines that if there is an overrun in the estimated annual routine maintenance costs, the State may increase the grant to cover the amount of overrun by fifteen (15%) percent or $2,000, whichever is greater, and will advise the sponsor by letter of the increase. Upon issuance of the aforementioned letter, the maximum obligation of the State and Sponsor is adjusted to the amount specified. Should the estimated costs be exceeded by the fifteen (15%) percent or $2,000, whichever is greater an amendment to the grant will be issued. The State will not authorize expenditures in excess of the • dollar amounts identified in this Agreement and as referenced in the above paragraph and any amendments hereto, without the consent of the Sponsor. AVN4301.DOC (11/97) Page 2 of 10 523 3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State that it has sufficient funds to meet its share of the costs as heretofore stated. The Sponsor hereby grants to the State the right to audit any books and records of the Sponsor to verify said funds. In addition, the Sponsor shall disclose the source of all funds for the project and its ability to finance the project. Upon execution of this Agreement and written demand by the State, the Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State. State may request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay said obligation, either in whole or in part, within 30 days of written demand, the State may exercise its rights under Paragraph III-5 hereof. Likewise, should the State be unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor may exercise any rights and remedies it has at law or equity. The State will not participate in funding for force account work conducted by the Sponsor. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any excess funds provided by the Sponsor which exceed Sponsor's share (Amount C). 4. The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made hereunder by the State which are in excess of the percentage of financial assistance (Amount B) as heretofore stated in Paragraph II-2. 5. Upon satisfaction of the conditions specified in Paragraph II-1 above, this Grant shall terminate. The term of this grant may be extended by the execution of an Amendment to the Agreement. 6. In accepting this Grant, the Sponsor guarantees that: a, it will, in the operation of the facility, comply with all applicable state and federal laws, rules, regulations, procedures, covenants and assurances required by the State in connection with this Grant; and b, the Airport or navigational facility which is the subject of this Grant shall be controlled for a period of at least 20 years; and AVN4301.DOC (11/97) Page 3 of 10 C 0 524 C. consistent with safety and security requirements, it shall make the airport or air navigational facility • available to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes and shall provide adequate public access during the period of this Grant; and d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities include, but are not limited to scheduled airline flights, charter flights, flight instruction, aircraft sales, rental and repair, sale of aviation petroleum products and aerial applications. The landing area consists of runways or landing strips, taxiways, parking aprons, roads, airport lighting and navigational aids; and e. it shall not enter into any agreement nor permit any aircraft to gain direct ground access to the sponsor's airport from private property adjacent to or in the immediate area of the airport. Further, Sponsor shall not allow aircraft direct ground access to private property. Sponsor shall be subject to this prohibition, commonly known as a "through -the -fence operation," unless an exception is granted in writing • by the State due to extreme circumstances; and f. it shall not permit non -aeronautical use of airport facilities without prior approval of the State; and g. the Sponsor shall submit to the State annual statements of airport revenues and expenses when requested; and h. all fees collected for the use of the airport shall be reasonable and nondiscriminatory. The proceeds from such fees shall be used solely for the development, operation and maintenance of the airport or navigational facility; and i. an Airport Fund shall be established by resolution, order or ordinance in the treasury of the Sponsor, or evidence of the prior creation of an existing airport fund or a properly executed copy of the resolution, order, or ordinance creating such a fund, shall be submitted to the State. Such fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernable from other types of monies identified in the fund as a whole. All fees, charges, rents, and money from any • source derived from airport operations must be AVN4301. DOC (11 f 97 ) Page 4 0£ 10 525 deposited in said Airport Fund and shall not be diverted to the general revenue fund or any other • revenue fund of the Sponsor. All expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State unless, prior to such subsequent approval of a grant or loan, Sponsor has complied with the requirements of this subparagraph; and following completion of the project where airport lighting is part of a project, the Sponsor shall operate such lighting at least at low intensity from sunset to sunrise; and k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce zoning regulations to restrict the height of structures and use of land adjacent to or in the immediate vicinity of the airport to heights and activities compatible with normal airport operations as provided in Tex. Loc. Govt. Code Ann. §§ 241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain avigation easements or other property interests in or rights to use of land or airspace, unless sponsor can show that acquisition and retention of such interest will be impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to such subsequent approval of a grant or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State. 7. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the State's agents, employees or contractors from all claims and liability due to activities of the Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the State's agents, employees or contractors from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as the result of such activities by the Sponsor, the Sponsor's agents or employees. 8. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and said Grant shall comprise a contract, constituting the obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the project and the operation and maintenance of the airport. Such Grant shall become AV144301.DOC (11/97) Page 5 of 10 �26 effective upon execution of this instrument and shall remain in full force and effect for a period of 20 years. If it becomes unreasonable or impractical to complete the project, the State may void this agreement and release the Sponsor from any further obligation of project costs. PART III - Nomination of the Agent 1. The Sponsor hereby designates the State as the party to receive and disburse all funds used, or to be used, in payment of the costs of said project, or in reimbursement to either of the parties hereto for costs incurred. 2. The State shall, for all purposes in connection with the project identified above, be the Agent of the Sponsor. The Sponsor herewith grants the State a power of attorney to act as its agent to perform the following services: a. accept, receive, and deposit with the State any and all project funds granted, allowed, and paid or made available by the Sponsor, the State of Texas, or any other entity; • b. exercise such supervision and direction of the project work as the State reasonably finds appropriate. Where there is an irreconcilable conflict or difference of opinion, judgment, order or direction between the State and the Sponsor, and any service provider the State shall issue a written order which shall prevail and be controlling; C. receive, review, approve and pay invoices and payment requests for services and materials supplied in accordance with the State approved contracts; d. obtain an audit as may be required by state regulations; 3. Upon entering into this Grant, Sponsor hereby agrees to name an individual, as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this project, and which individual shall have the authority to make approvals and disapprovals, and coordinate schedule for work items as required on behalf of the Sponsor. 4. This Grant is executed for the sole benefit of the contracting parties and is not intended or executed for the direct or incidental benefit of any third party. Furthermore, the State shall not be a party to any other contract or commitment which the Sponsor may enter into or AVN4301.DOC (11/97) Page 6 of 10 5ti assume, or have entered into or have assumed, in regard to the above project. 5. It is the intent of this grant to not supplant local funds normally, utilized for airport maintenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance. 6. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. §§ 241.001 et seq. (Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the aforementioned rules and statutes shall be considered a breach of this contract and will allow the State to pursue the remedies for breach as stated below. a. Of primary importance to the State is compliance with the terms and conditions of this Grant. If, however, after all reasonable attempts to require compliance have failed, the State finds that the Sponsor is unwilling and/or unable to comply with any of the terms of this Grant, the State, may pursue any of the following remedies: (1) require a refund of any financial assistance money expended pursuant to this Grant herein, (2) deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit seeking reimbursement of any financial assistance money expended on the project pursuant to this Grant herein, provided however, these remedies shall not limit the State's authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5.) any other remedy available at law or in equity. b. Venue for resolution by a court of competent jurisdiction of any dispute arising under the terms of this Grant, or for enforcement of any of the provisions of this Grant, is specifically set by Grant of the parties hereto in Travis County, Texas. 7. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless extended by the State. This Grant constitutes the } the parties concerning their regard to this project and : rescinded or revoked unless rescission or revocation is writing and executed by both AVN4301.DOC (11/97) 0 0 ull and total understanding of rights and responsibilities in hall not be modified, amended, such modification, amendment, agreed to by both parties in is parties. Page 7 of 10 9. All commitments by the Sponsor and the State hereunder are subject to constitutional and statutory limitations and restrictions binding upon the Sponsor and the State (including M 5 and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of funds which lawfully may be applied. 10. This grant is subject to approval as to form by the Attorney General of the State of Texas. Part IV - Acceptance of the Sponsor The County of Calhoun, Texas, does hereby ratify and adopt all statements, representations, warranties, covenants and agreements constituting the described project and incorporated materials referred to in the foregoing Grant, and does hereby accept the Offer, and by such acceptance agrees to all of the terms and conditions of the Grant th, xeof. Executed this U day of J 19 C is JICc • W#,ness SignatVY e Title CAC I�-e< Tltle Part V - Certificate of Attorney I, 'lO(W IJ. /o") , acting as attorney for " k_lhocw �o�r Iry Texas, do hereby certify that I have fully examined t e foregoing Grant and the proceedings taken by said Sponsor relating thereto, and find that the manner of acceptance and execution thereof, of the said Grant by said Sponsor, is in accordance with the laws of the State of Texas. Dated at fort C,,, Texas, this pyh day of ce. r 19 Witness Signatu a Attorney Signature Title Title AVN4301.DOC (11/97) Page 8 of 10 529 Part VI - Attorney General's Approval • This contract is approved as to form. AVN4301.DOC (11/97) Attorney General of Texas By: Assistant Attorney General Date: Part VII - Execution by the State • STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION By: Date: Page 9 of 10 0 • Attachment A scope of services TxDOT CSJ No. AR13PTLAV TASK NO:A199s PAVEMENTS GENERAL MAINTENANCE PAVEMENT MARKINGS $6,590.00 $3,295.00 $3,295.00 GRADING/DRAINAGE MISCELLANEOUS MOWING TOTAL Acc $6,590.00 of PE $3,295.001 $3,295.00 Date I' ' i Notes: (explanations of any specifications or variances as needed for above scope items) AVN4301.DOC (11/97) Page 10 of 10 s31. `CERTIFICATION OF.AIRPORT FUND n (Name) ('title) y do hereby certify that the c6,1 �,o�� n 015 L ,vy-�k / Airport Fund has (Name of Fund) '-I been established for the County of ralhnun, and that all fees, charges, rents, and money from any source derived from airport oppa�ons w l be deposited for the benefit of the (< n n >" IN4 Y Airport Fund and will not be diverted (Name of Fund)/ for other general revenue fund expenditures or any other special fund of the County of Calhoun and that all expenditures from the Fund will be solely for airport purposes. Such fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. �j Dated at /1."'Ye I(7L(�. Texas, this —IC' day of (City or County) 19 G / . • AVN4301.DOC (11/97) onsor) By: —49 Title: 0 532 ,• 0 0 DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE n 1 I ;. �1(Title) hereby designate (N( ne� h n�, n o n T V WXgp as the Sponsor's (Name, Title) authorized representative for TxDOT CSJ Number AMI3PTLAV, TASK NO. A1998 who shall have the authority to make approvals and disapprovals as required on behalf of the Sponsor. The County name, this o Calhoun �h u day has of ca'� ed thi to be. ! y executed in its 14 19 By: Title: DESIGNATED REPRESENTATIVE Mailing Address: 4I S. Arun% a," all 1 O r r L&* A�N -% 1 g 1 C Telephone/Fax Number AVN4301.DOC (11/97) RECYCLING - REGISTRATION FOR USED OIL/OIL FILTER COLLECTION CENTER A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to renew our registration for used oil/oil filter collection center for our recycling facility. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. CALHOUN COUNTY DRAINAGE DISTRICT NO. 8 BOARD MEMBERS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to re -appoint Melbourn Shillings, Pat Lundin and Louis Foester, III to Drainage District No. 8 Board for two year terms (terms had expired Oct. 1997). Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. FUEL STORAGE TANK FOR CALHOUN COUNTY SHERIFF'S DEPT. After discussion this was passed until January 12,1998. 533 AMENDED INVESTMENT POLICY - ADOPTION A Motion was made by Commissioner Finster and seconded by Judge Hartzog to pass the following Resolution to Adopt Amended Investment Policy. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. RESOLUTION TO ADOPT AMENDED INVESTMENT POLICY On this the 30th day of December, 1997, the Commissioners Court of Calhoun County, Texas, being in special session, the following resolution was considered: WHEREAS, the Calhoun County Commissioners Court, in order to satisfy the statutory requirements of Government Code Chapter 2256.005 (e), has reviewed the investment policy and strategy and wishes to make the following changes to the investment policy: Page 4 (F under III. INVESTMENT TYPES) Add Money Market Accounts Page 6 (under IV. INVESTMENT RESPONSIBILITY AND CONTROL) add MONITORING OF MARKET PRICES Market prices of investments will be obtained from nationally recognized pricing services. NOW, THEREFORE, be it resolved that the Calhoun County Investment Policy as presented this date be approved and supercede any policy heretofore adopted. Unanimously adopted this 30th day of Leroy Belc Commissio er, Precinct 1 �/ H,-Floyd Commissioner, Precinct 3 ATTEST: MaFlenk Paul, County Clerk Calhoun County, Texas County Judge , 1997. y Franklin D. Jdtek Commissioner, Precinct 2 !✓ cnso t�i Kenneth W. Finster Comnissioner, Precinct 4 1 • C 534 • CALHOUN COUNTY INVESTMENT POLICY I. INVESTMENT AUTHORITY AND SCOPE OF POLICY GENERAL STATEMENT This policy serves to satisfy the statutory requirements of Local Government Code 116.112 and Government Code Chapter 2256 to define and adopt a written investment policy. (See Attachment A: Resolution to Adopt Investment Policy.) This policy will be reviewed and adopted by resolution at least annually according to Section 2256.005(e). FUNDS INCLUDED This investment policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. • COUNTY'S INVESTMENT OFFICER In accordance with Sec. 116.112(a), Local Government Code and/or Chapter 2256, sec. 2256.005 (f) and (g), the County Treasurer, under the direction of the Calhoun County Commissioners Court, may invest County funds that are not immediately required to pay obligations of the County. (See Attachment B: Resolution To Designate County Investment Officer.) If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the county, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioners Court in accordance with Government Code 2256.005 (i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioners Court extends the County Treasurer full authority for the investment of Calhoun County funds between meetin7s of the Commissioners Court, official approval of which shall be made by said Court at the next • official meeting of the Commissioners Court. Page 1 535 P GENERAL STATEMENT INVESTMENT OBJECTIVES Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun county will invest according to investment strategies for each fund as adopted by commissioners court resolution in accordance with sec. 2256.005(d). SAFETY AND LIQUIDITY Safety of Vrincipal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the county's cash needs. DIVERSIFICATION It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the County shall always be selected that provide for stability of income and reasonable liquidity. YIELD The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds that will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING Calhoun County shall provide training as required by the Public Funds Act, Section 2256.008 and periodic training in investments for the County Investment Officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. Page 2 • is • 536 • • 0 INVESTMENT_ STRATEGIES In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed for each of the funds under Calhoun County's control. (Attachment C) Each investment strategy must describe the investment objectives for the particular fund using the following priorities of importance: 2. 3. 4. 5. 6. 7. understanding of the suitability of the investment to the financial requirements of of the entity; preservation and safety of principal; liquidity; marketability of the investment if the need arises to liquidate the investment before maturity; diversification of the investment portfolio; yield; maturity restrictions. In accordance with the Public Funds Investment Act, Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. III INVESTMENT TYPES AUTHORIZED The Calhoun County Investment Officer shall use any or all of the following authorized investment instruments consistent with governing law (Government Code 2256): A. Except as provided by Government Code 2256.009(b), the following are authorized investments: (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of this state or its agencies and instrumentalities; (3) other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by full faith and credit of this state or the United States or their respective agencies and instrumentalities. (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less that A or its equivalent. Page 3 537 B. Certificates of deposit if issued by a state or • national bank domiciled in this state or a savings and loan association domiciled in this state and is: (1) guaranteed or insured by the Federal Deposit insurance Corporation or its successor; (2) secured in any other manner and amount provided by law for deposits of the county. C. A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it: (1) has a defined termination date; (2) is secured by obligations described by Section 2256.009(a)(1) of the Public Funds Investment Act; and (3) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third party selected and approved by the county; and (4) is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial • institution doing business in this state. D. No-load money market mutual funds if the fund: (1) is regulated by SEC; (2) has a dollar -weighted average stated maturity of 90 days or less; (3) includes in its investment objectives the maintenance of a stable $1.00 net asset value per each share, and; (4) limited in quantity to the requirements, set forth in Chapter 2256, Government Code Section 2256.014. E. Eligible investment pools (as discussed in the Public Funds Investment Act, Sec. 2256.016-2256.019) if the Commissioners Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. F. Negotiable Order of Withdrawal (NOW) Accounts and Money Market Accounts. Page 4 • 538 0 IV. INVESTMENT RESPONSIBILITY AND CONTROL INVESTMENT INSTITUTIONS_ DEFINED The Calhoun County Investment Officer shall invest County funds with any or all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: (1) Depository bank; (2) other state or national banks domiciled in Texas that are insured by FDIC; (3) Public funds investment pools which are rated no lower that AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service. (4) Government securities brokers and dealers. QUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS In accordance with 2256.005(k), a written copy of • this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: (1) received and thoroughly reviewed the investment policy of the county; and (2) acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may not buy any securities from a person who has not delivered to the county an instrument in substantially the form provided above according to Section 2256.005 (1). DELIVERY VS. PAYMENT It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies, securities shall be purchased using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. • By so doing, County funds are not released until the County has received, through the Federal reserve wire, the securities purchased. Page 5 539 • MONITORING OF MARKET PRICES Market prices of investments will be obtained from nationally recognized pricing services. AUDIT CONTROL The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioners Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of management controls on investments and adherence to the entity's established investment policies in accordance with Gov. Code 2256.005(m). STANDARD OF CARE In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for • speculation, but for investment, considering the probable safety of capital and probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: (1) Preservation and safety of principal; (2) Liquidity; and (3) Yield. In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration: (1) the investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and (2) whether the investment decision was consistent with the written investment policy of the county. V. INVESTMENT REPORTING QUARTERLY REPORT In accordance with Government Code 2256.023, not • less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. Page 6 540 • C: C NOTIFICATION OF INVESTMENT CHANGES It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. VI. INVESTMENT COLLATERAL AND SAFEKEEPING COLLATERAL OR INSURANCE The County Investment Officer shall insure that all county funds are fully collateralized or insured consistent with federal and state law and the current Bank Depository Contract in one or more of the following manners: (1) FDIC insurance coverage; (2) Obligations of the United States or its agencies and instrumentalities. (3) Securities of federally -sponsored U. S. Agencies and instrumentalities of the United States Government, excluding Collateralized Mortgage Obligations. SAFEKEEPING All purchased securities, deposit, insured by FDIC, and all be held in safekeeping by Calhoun account in a third party financial the Federal Reserve Bank. Page 7 certificates of pledged securities shall County or a County institution, or with 541 SURPLUS — PRINTER — PCT. # 3 A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to declare printer from Pct.# 3 as surplus. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. LEASE WITH STATE OF TEXAS - SPACE AT AGRICULTURE BUILDING A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to approve the following lease with the State of Texas for space at the county Agricultural • Building. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. 05-04.003(10197) THE STATE OF TEXAS ) ';�::�' RE: LEASE NO. 501-1086-EBO PORT LAVACA COUNTY OF TRAYIS ) STATE LEASE (NEGOTIATED) I. PARTIES This Agreement Is made and entered Into this 28TH day of JANUARY , 1998 , by and between (a) LESSOR, CALHOUN COUNTY _ of CAI HOLIN County, Texas, and (b) LESSEE, STATE OF TEXAS 2. PROPERTY LEASED ` Lessor promises, in return for the consideration described herein to be paid by the Lessee and the covenants set out herein to be kept by Lessee, to hereby lease, unto the Lessee, the following described property and premises, to wit: 316 square feet of net usable space, located in the AGRICULTURAL BLDG. Building, at COUNTY ROAD 101, RM.7 [Street address), in PORT LAVACA 77979 [City] CALHOUN County, Texas Lessor also promises to furnish any and all requirements related to such property and premises as set out in all referenced attachments to this lease, all of which are incorporated herein by reference and made a part hereof for all purposes. 3. MONTHLY RENTAL The State of Texas agrees to pay Lessor not more than FIFTY AND NO/ 100--------------------------------- Dollars is 50.00 1 per month during the term of this lease. (All additions or deletions of net usable space to this lease shall be based upon a charge of 15.82 cents per square foot per month.) Lessor agrees to submit monthly statements for rent to the occupying state agency. The monthly rentals provided for herein shall be due and payable by Lessee in advance on the first day of the month for which said rentals are due. 4. TERM OF THE LEASE The term of this lease shall be for 24 months commencing on The IST day of JANUARY 1998 , and ending on the 31ST day of DECEMBER 1 1999, unless sooner terminated as hereinafter provided. (a) This lease contract is made and entered into in accordance with the provisions of Texas Government Code, Title 10, Subtitle D, and is made contingent upon the continuation of federally funded programs, or upon the availability of state funds appropriated by the Legislature, to cover the full term and cost of this lease. In the event a curtailment of federally funded programs occurs, or in the event state appropriated funds are unavailable, the General Services Commission, hereinafter referred to as Commission, may assign another State agency to the space. or a part thereof, covered by this lease. Should the Commission be unable to rind another State agency or agencies to fill, or partially rill the space, the Commission, upon written notice to the Lessor, either may terminate this lease, or adjust it in accordance with the provisions of• lease. 5. GENERAL TERMS AND CONDITIONS (a) Lessor further agrees that should the Lessee request additional space during the term of this lease, Lessor may furnish such space as is requested by the Lessee, if available. adjacent to space covered by this lease at a rental not more than the monthly cost per square fool shown in paragraph 3 above, and to be concurrent with the balance of the period covered by this lease. If it is determined by the Commission that market conditions have changed since the start of this lease, or the start of any option period currently in effect, the monthly cost per square foot applicable to the space to be added may be adjusted to reflect present market conditions as agreed to by the Lessor and Lessee. The Lessor shall also furnish any and all services provided in this lease. The lease of additional space shall not be valid, however, unless evidenced In writing and signed by both parties. (b) Lessor covenants and agrees to pay all taxes of whatever nature, levied and assessed and to he levied or assessed; on or against the leased property and improvements during the term or the lease; and to keep the leased premises, property and buildings in good repair and condition during the continuance of the term of this lease, said maintenance to include, but is not limited to, the following services: Repair and patch wall, ceiling and Door surfaces; painting as needed; replacement of broken window glass; repair of window shades, blinds and/or drapes, fasteners and sash cord or chains: roof and ceiling leaks; building exterior, interior; plumbing, heating, air conditioning and ventilating equipment; fire protection equipment; miscellaneous valves; woodwork, locks, Door surfaces and coverings; lighting fixtures. and 542 08.OY003jJ0-➢7) the replacement of all defective or burned -out light bulbs, fluorescent tubes, ballasts and starters. (c) It is further understood and agreed that it the Lessor does not maintain the premises and all appurtenances thereto, as heretofore pecified, in reasonably good repair, reasonable wear and tear excepted, the Lessee shall notify the Lessor in writing in reference thereto by egistered mail. If, within thirty (30) days after such notice has been mailed to the Lessor, said Lessor fails to take steps to remedy the grievances specified, the Lessee may take such actions in accordance with paragraph 5(n) below. (d) Lessor hereby convenants and agrees that hereafter and during the term of this lease, it will not rent, lease or otherwise furnish space in this or any adjacent buildings under its control to any enterprise which, In the usual exercise of its business, could be expected to create noise or odors injurious or disruptive to Lessee's normal governmental activity. (e) Lessor further covenants that it has good and sufficient title to the said premises, and has full power and authority to execute this lease and to place Lessee in possession of the premises In full satisfaction of and compliance with the terms and conditions herein. Lessor also agrees that it will not attempt to impose upon Lessee any requirements of other legal instruments related to these premises not referred to herein or made a part hereof. Lessor warrants and defends unto Lessee against the claims of all persons to the leasehold interests of the Lessee. A'hy person or entity executing this lease as agent for the Lessor shall attach to this lease sufficient evidence or authority to act in the capacity shown. in Lessor warrants that the operation of the Lessee on the demised premises is not in violation of any city ordinance or statute or any restriction imposed against the demised premises and that said Lessor will indemnify said Lessee for any direct or indirect loss sustained by Lessee as a result of the existence of such restriction, ordinance or statute. (g) Lessor hereby convenants and agrees that the Lessee may bring on the leased premises any and all equipment and improvements reasonably necessary for the efficient exercise of Lessee's governmental responsibilities. Any and all improvements which may have been made by the Lessee as shall be agreed to and adopted by the parties hereto shall become the property of the Lessee. (h) Any signs necessary to indicate Lessee's name, location and governmental purpose shall be prepared and installed in accord with Lessor's applicable rules and regulations and in keeping with building decor. Any special requirements of Lessee contrary to the above must be stated in writing and made a part of this lease. (i1 On termination of this lease, by lapse of time or otherwise, Lessee may, within a reasonable time thereafter, at Its option and expense, move from said premises any and all improvements, equipment, appliances or other property placed or owned by it thereon; and shall deliver p said premises and property to Lessor in as good order and condition as they now are, or may be put by the Lessor; provided, however, that reasonable use, ordinary wear and tear, depreciation, damages, or destruction by fire or the elements or unavoidable casualty and repairs, and replacements, for which the Lessor is obligated, are excepted. Q) If during the term of this lease, said premises, or any portion thereof, shall be condemned for any public purpose, either party hereto shall have the option of terminating and canceling this lease upon thirty (30) days notice to the other party of its election so to do. (kJ It is mutually agreed between the Lessor and the Lessee that if said building and premises shall, during the term of this lease Or Previous thereto, be slightly damaged by fire or any other cause or causes, the same shall be promptly repaired by the Lessor. During the time of such repair, if the space cannot be fully utilized by Lessee, lease payments due hereunder shall be either reduced or withheld in accord with The degree of non-use. But, if said building and premises be so damaged as to render said premises unfit for occupancy, then, and from the date of such damage, this lease shall cease and be void; and rent and other obligations hereunder shall be due and payable only to the date of such damage. If the Lessor has available under his control space which will meet Lessee's needs and offers same to Lessee, the Lessee may at its Option, occupy that space under the same terms and conditions of this lease. - (1) Lessee reserves the right to assign any agency of State government to occupy all or any part of the space described herein, but convenants and agrees that it will not assign or sublet all or any part of the leased premises to any private parties (persons or corporations). fmi In the event Lessee shall be in default in the payment of rentals or other charges hereunder or shall otherwise breach its convenants or obligations hereunder, and shall be and remain in default for a period of thirty (30) days after written notice from Lessor to it of such default. Lessor shall have the right and privilege of terminating this lease and declaring the same at an end, and of entering upon and taking possession of said premises, and shall have the remedies now or hereafter provided by law for recovery of rent, repossession of the premises and damages occasioned by such default. (n) In the event Lessor shall breach or be in default in the performance of any of the covenants or obligations imposed upon Lessor by this e, and shall remain in defauh for a period of thirty (30) days after written notice from Lessee to it of such default. Lessee shall have the right privilege of terminating this lease and declaring the same at an end, and shall have the remedies now or hereafter provided by law for overt of damages occasioned by such default. in lieu of a formal declaration of default and resulting termination as provided above. and in special cases urged by The occupying state agency, the Lessee may withhold payment of rent from Lessor, until such time as the violations have been corrected. If violations of this Tease create an emergency situation and threaten the occupying agency's ability to use the premises, the Lessee may undcorrect all or any part of the violations and deduct the cost from rentals due the Lessor. Such extraordinary remedies will only be ertaken 1n the best interest of the state when a move following termination would be highly disruptive to the occupying agency and detrimental to its statutory functions. 543 08.04-003(10-97) LEASE NO. - (0) "Ile failure of the Lessee or Lessor to insist in any one or more instances on a strict performance of any or the covenants of this lease shall not be construed as a waiver or relinquishment of such covenants in future instances, but the same shalt continue and remain in full force and effect (P) This agreement and each and all or its covenants, obligations and conditions hereof shall inure to the benefit of and be binding upon the heirs, personal representatives, successors and assigns of Lessor, and the successor In office of Lessee. (q) This lease shall be effective as of the dale the Commission executes this lease contract to Lessor. All proposals, negotiations, representations with reference 10 matters covered by this lease are merged in this instrument and no amendment notices, and or moditicallon thereof shall be valid unless evidenced in writing and signed by both parties as Identified below, (r) Lessee covenants and agrees to abide by any and all reasonable rules promulgated by Lessor for the proper operation of the subject demised property and surrounds; provided only that all rules promulgated subsequent to commencement of this lease be submitted to Lessee for consideration and comment at least thirty (30) days prior to implementation. C SPECIAL TERMS AND CONDITIONS [shall be listed here, and shall include but not be llrNted to: mutual cancellation clauses, provisions relating to performance bonds on new construction, special requirements peculiar to the occupying agency, and special requirements or conditions offered by the Lessor and accepted by the Lessee]. occupying agency. The Lessor shall provide daily janitorial services f(a) The Lessor shall provide and pay for all utilities (except telephone) for the necessary operation of the or the space occupied. (b) Upon proper notice of intention to exercise this option and by mutual agreement between Lessee and Lessor at that time, this lease may be renewed up to two (2) times for periods up to 24 months each under the same terms and conditions. Lessee shall give Lessor notice of intention to exercise • this option at least 90 days prior to expiration of this lease, (c) This lease shall comply with the handicapped accessibility requirements, as described in "Attachment A". LESSOR: SignatureHbviaYd v Hartzog (Please type or print name un er signature.) Calhoun County Judge Title (See 5(e) above) 512-553-4600 Area Code Telephone Number Date: February 2 1998 LESSEE: THE STATE OF TEXAS Acting by and through the NERAL —�_ GEC -1 SERVICES C MMISSION Signature NORMAN DONELSON STATE LEASE OFFICER Title 512 463 3331 Area Code Telephone Number is 544 • Calhoun County Re: Lease 501-1086-E8D-PORT LAVACA January 28, 1998 Page 3 Attachment "A Handicapped Accessibility Requirements At the time the lease premises become occupied by Lessee and throughout the term of the lease and any additional tenancy, Lessor shall comply with the following provisions: (1) This lease shall comply with the Texas Accessibility Standards ("TAS") regarding architectural barriers to persons with disabilities promulgated under Article 9102, T.C.S., as prepared and administered by the Texas Department of Licensing and Regulation; the ADA Accessibility Guidelines ("ADAAG") promulgated under the Americans with Disabilities Act of 1990, Public Law 101-336, 42 United States Code 12101 et seq. In instances of differences between TAS and ADAAG, the most stringent requirement (i.e., providing the highest degree of accessibility) shall apply. (2) The exterior conditions shall comply with accessibility standards for accessible sites and exterior facilities applicable to new construction as prescribed in TAS and ADAAG; the interior conditions shall comply with accessibility standards for accessible buildings and facilities applicable to new construction as prescribed in TAS and ADAAG. • (3) Article 9102, T.C.S., requires that the Texas Department of Licensing and Regulation (T.D.L.R.) inspect the leased space. Lessor will be responsible for payment of all fees required by T.D.L.R. for performing its functions under Article 9102. 0 545 BUDGET AMENDMENTS- SHERIFF- NARCOTICS- JAIL - R & B PCT. 1 CAP. PROJ TANS PCT. 3- 24TH JUDICIAL DIST. ADULT PROBATION AIRPORT FUND - BUILDING MAINT. -CONSTABLE PCT. 3 - COUNTY AUDITOR -COUNTY CLERK - CRIME VICTIM ASSISTANCE -DISTRICT ATTORNEY- EMERGENCY MANAGEMENT - EXTENSION SERVICE FLOODPLAIN ADMN.- FIRE PROTECTION MAGNOLIA BEACH FIRE PROTECTION POINT COMttnam "EALTH DEPT J P PCT. # 5 LIBRARY MOSQUITO CONTROL - MUSEUM PARKS DEPT R& B PCT.# 2 R s n arm a A sin OFFICE WASTE • MANAGEMENT A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the following Budget Amendments be approved. Judge Hartzog, Commissioners Finster, Floyd, Belk, and Jurek all voted in favor. 12-31-1997 9:4741 FROM CALHOIN CO. ALOITOR 5121 553 4614 P.a BUDliBT 7�[�fDMC>!>T R! oEBT Tat Calhoun County Commissioneral court From: (DeptlAment making this requestl Data% aq_9-1 2 request an amendment to the Oudget for the rl- following line items in my department: xme dmeat 074 Account P Account Haas --- --- -----.-- --- ------- Reagan------ a-42LO 93oa. e11-+95No..-�f��a3 �t qoq of 451&�'!05 Dt-q oti o"1 0L"ff(e-45bo Not ohange in total budget for this department ie% other ramarks/justification% (3 Teaaa, �- I understand that my budget cannot be Commissioners, Court approval is obtai Signature of official/department head: Date of Commissioners' Court approval*. Data posted to General Ledger account(a): �I L.�" /a ✓4� _ I FED 0 i • • IIDUDGET MENDMENT RrQUEST11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: Izl I� b,7 I request an amendment to the 19C)7_ budget for the year following line items in my department: GL Account-1_ Ot-4540-5tot Q 14 4�D SL�O e t�45-�atD L ( 4SL4 O -7co 1 Amendment ___Account Neme - _Amount Geaee ac, o (FtcC rl O ice__ %DO rntsc S„�.r`� - ao.DO Tl R e_s r il�e5 fi �U -S. 6-6 I e_L_eFy)o,�e_ e-',ce_ -y- 102 S%. OC T�flvet_ OIn� e. nARri fit_ C�A_,, LA k 3_ 3�e Net change in total budget for this department is: other remarks/justification: PI [ q ) Reason _ _41pu I understand that my budget cannot be amended as requested _uj:! Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 547 IIDUllGE'f j1j"UMENT RP,��UEe'1'� • To: Calhoun County Commissioners' Court From: ..5%)PC 0 � (Department making this request) U Date: I request an amendment to the �q ) budget for the year following line items in my department: GL Account 0\-05S b-5,\3 W 4StW .5&5 a I 'V-S�U -ic33Z 4U- SSG Amendment Tccount Veme Amount Reason Net change in total budget r for this department is: $ /, � � (� a 40+c l Other remarks/justification: I understand that my budget cannot be amended as requested u: it Commissioners` Court approval is obtained. Signature of official/department head: e Date of Commissioners' Court approval: �. .:Y _ i •"cyy �-_ Date posted to General Ledger account(s): RM • SENT BY:Xerox Telecopier 7020 ;12-30-37 ; 9:15AM 5125534558" 512 553 461414 2 12-31-1997 9:45AM FROM CALHOUN CO. AUDITOR 510 553 4614 P.3 soDaar k>�msssz RE oaeT To: Calhoun County Commissioners' Court From: 4M�C1 C111 (Department making this request Date: I a _ WI -i l I request an amendment to the l budget for the ar I follows line items in ant n4 my department: 6L AgOOaIIt %------t -Na--11medment Reason Rat ahaage in total budget few this Aspartaeat is, Other remarks/justification: seas � I understand that a budget Cannot be Commissionera' Court approval is obtai Signature of official/department head: Date of COmmissionerW Court approval: Date posted to General Ledger account(s): as reauested 549 JJBUDGET 71MENDMENT RPQUESkIi To: Calhoun County Commissioners' Court From: r� N �2C.u'iI C S (Department making this request) Date: I request an amendment to the (ggrl budget for the year following line items in my department: Amendment GL Account > Account Name Amount Reason ------------------------------- -- ------ -----=------------- U1 �S�4s-�Sb C Aus OI'��lS—d�q�s� 1tTILI\Ic s Nat change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Coutt approval: Date posted to General Ledger account(s): 550 SENT BY:Xerox Telecopier 7020 02-30-37 : 5:17AM : 51255346684 12-31-1997 914GAM FROM CALM CO. AUDITOR 512 $53 461A • suDmn A1t81TDMM REQ TRT • To: Calhoun County Commissioners' Court From: (department making this request) Dater 1��_ q-7 I request an amendment to the —LlZ7_ budget for the following line items in my department: pI,---------- ml-q5►o-(.1, m -- A000uat Name___ Not obange is total.budget for this department iso other remarks/justification: B I understand that my budget oannot be amen Commissioners' Court approval in obtaineay Signature of orriaial/department head: Date of Commissioners' Court approval: Data posted to General Ledger account(a)- as 512 553 4614:0 3 -_ ----Reason w 551 J13UDGET AtIENUMENT REQUE61'11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the �budget for the year following line items in my department: Amendment GL Account Account Veme Amount Reason ------------- --------------------- ---------- -------------•------ 01-�-Slo-StgpSun�,7 D! �S)0-a-03 (L. AAA-)�r S u + 1}365.o0 s! "wve- 61�i2t„� Net change in total budget for this department is: Other remarks/justification: I I understand that my budget cannot be a -mended as requesL•e ntil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Coutt approval: U Ad Date posted to General Ledger account(s): 552 116UUGET ,1IBNDMENT RBQUEST11 • To: Calhoun County commissioners' court From: ��IL (Department making tk s request) Date: I request an amendment to the Iqq - budget for the year following line items in my department: Amendment GL -Account-----Account -:lame--- ---Amount---- ----- -Reason- -- ----- ,f----------------f---- • Net change in total budget for this department is: Other remarks/justificatiooln: NQ — 0 — I understand that my budget cannot be amended as requested until Commissioners' Court approve; is obtained. Signature of official/department head: Date of Commissioners' Count approval: Date posted to General Ledger account(s): • 5 a3 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ � B R k 1 (Department making this request) Date: ) 1R -q `J i request an amendment to the 1 Wl budget for the following line items in my department: GL-Account-#- O--iao-l04i� Q 2LCS b1 Account Name MAP, N&IIII'l Net change in total budget for this department is: Other remarks/justification: Amendment _ Amount $ -- (3 --, Reason - le I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 554 • • • 1 1-25-1997 3 : d3Ph1 FP.U-.-; C. L 4 h U'l CO. AUD I TOR 512 553 4614 BUDGE .l7T ;SHDMEM RSQII89T To: Calhoun County Commiss/�ioners' Court From: _�qL (Department making this request) If Date: 17 7 I request an amendment to the budget for the year following line items in my department: GL-Accouat_#_ 06-&00-7,3o/ Acoount Dame �. 99 s�• no Het change In total budget for this department is: other remarks/ justifi atior: Amendment Amount Reason I understand that my budget calknot be amended aa�rag Commissioners' Court alproval Jr, obtained. r.. Signature of officrial/departs:nt head: e.G� Date of Commissioners' court spproval: Date posted to General Ledger account($): P. 2 555 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Cap Proj.-TANS-Precinct Three (Department making this request) Date: 12/29/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL -Account -#- ---Account-Name --- -- Amount ---- -------Reason ------------------------ 62 8508 5401 62 8508 5410 62 8508 5420 62 8508 5430 62 8508 5440 62 8508 7301 • Road/Bridge Supplies -14,356.85 Tools -178.67 • Signs -408.05 Pipe -306.35 Machinery & Fquip ent Net change in total budget for this department is: Other remarks/justification: E -184.61 1 S 1.11. S1 I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 556 11 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 24th Judicial District Community Supervision & Corrections Dept. Adult Probation Dept. (Department making this request) Date: 12/30/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account Account Name --- Amount ---- -------Reason 01-45-50-5101 General Office Supplies-167.00 01-45-50-6610 Monitoring Programs-140.00 01-45-50-7001 Capital Outlay +327.00 • Net change in total budget for this department is: $ 0.00 other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • (',N a dr,ne..S��c°ram. 537 BUDGET AMENDMENT REQUESTIJ To: Calhoun County Commissioners' Court From: A . O A4-r /_.. . /,n (Department making this request) Date: /2� 2,3--1 x I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount- ------------- -------� --- 7 i ` O 0a 797o &/L.l22C-w� Net change in total budget for this department is: Other remarks/justification: -----Reason DEC 3 0 99, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • • Date posted to General Ledger account(s): • 558 • 0 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Departme`4n—t�=making this request) Date: I)�,— X9 _q -7 I request an amendment to the M -7 budget for the year following line items in my department: GL_Account_,#_ 00 l 501 01 -yo05--&141 01 AO06- (0 155 014606—G-I-fl ___Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval:' Date posted to General Ledger account(s): 559 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: { P { 3 (Department making this request) Date: 1��a°►-91 I request an amendment to the �tl 7 budget for the year following line items in my department: QL,Account_# 6145h-tugli _ --Accnou_ nt Name _ V ' 1' L Pt.�1Ct/�l6' n a , A� Net change in total budget for this department is: Other remarks/justification: Amendment Amount_ _,_____Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 56O • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: p ,L, (Depar ment making this request) Date: Ia-aaA7 I request an amendment to the ( ) budget for the year following line items in my department: GL_ACcount_#_ - 5-6161 CAL-�6o5-51�3 �i 35e5-61at Amendment Account Name _ Amount__ Net change in total budget for this department is: other remarks/justification: Reason rr 199T I understand that my budget cannot be amended as reccaast until Commissioners' Court approval is obtained. Signature of official/department head: L Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 561 BUDGET AMENDMENT REQUEST11 • To: Calhoun County/ commissioners, Court A From: l u� l Yn/ U (Depart making this request) Date: ' �C� --9 1 I request an amendment to the budget for the year following line items in my department: Amendment GL -Account^- -- Account -Name ---Amount- ----------/ ------ --- 01- t9.0 -gg05 CAA,6 I W Net change in total budget for this department is: Other remarks/justification: ---Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): LJ • scoz C7 • BQDGET AMENDMENT REQQEBT To: Calhoun County commissioners, court From: `JI lNN4� V �C1M� (�1LC ✓ LP✓ (Department making this request) Date: I a -.)-q _ q I I request an amendment to the budget for the year following line items in my department: Amendment GL Account # --_Account-Name_-- --- Amount ---- I I C� d o M .., =-Iv 1_ Net change in total budget for this department is: Other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 563 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: rtn,±7 Cz,J (Department making this request) Date: IA _ (CI_q I I request an amendment to the ! q9I budget for the year following line items in my department: GL_Account_$'_ 0I-QQQLo3Z fi I -rwn - 6 I SO D(-allo 41-�J l m- 3-63o� ,__Account Npame A-,t — u n — Net change in total budget for this department is: Other remarks/justification: 11 Amendment Amount _ „ Reason 1h0 1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: W - 1 Ply 1 C=_�M_- C,_2 C./1.ir{1..�1�-d Date of Commissioners' Court approval: Date posted to General Ledger account(s): 564 0 • BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court n lA�/la From: r-k CJC,q/�1 (Department making this request) Date: I 0�-o_q 9 1 I request an amendment to the 199 J budget for the year following line items in my department: Amendment GL Account # Account Name Amount 01-�.0 5►0 � � .� O l aOa�-15 1 "11.0 Net change in total budget for this department is: Other remarks/justification: V Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 565 BUDGET AMENDMENT REQUEST To: Calhoun tC�ounty r�CCommissioners, Court �` From: _� J 'C 'Llit tLvuti (Department making t is request) Date: [ M _91 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account-Name--- Amount Net change in total budget for this department is: S -O Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i M• IIBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: N -�, (Department making t is request) Date: 1 Q,--) Is _q I I request an amendment to the 1-7- budget for the year following line items in my department: Amendment GL Account Account Name Amount o�-anrD� -ta P — 01-ojon-361�0 1Sz Net change in total budget for this department is: Other remarks/justification: S ------Reason- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 567 BUDGET AMENDMENT REQUEST 0 To: Calhqun County Commissioners' Court From: Criminal District.Attorney (Department making this request) Date: December 18, 1997 I request an amendment to the 1997 budget for the year following line items in my department: GL-Account-#- 01-25-05-7502 01-25-05-6125 ---Account Name Law Books Witness Fees Net change in total budget for this department is: other remarks/justification: Cj Amendment Amount + $366.00 - $366.00 0.00 Reason to pay for updates to law books �J w. it �yyi 1 I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtai 7�zc act Signature of official/department head: Date of Commissioners' Court approval: 61 Date posted to General Ledger account(s): • M BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department mak ng this request) Date: I a,a� _CII I request an amendment to the I 4I budget for the year following line items in my department: Amendment GL Account # Account Name Amount 0 Net change in total budget for this department is: Other remarks/justification: Reason I understand understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C7 569 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �VPVW,�L�llQ/l�ci�c/ (Department —]making this request) Date: 'Z �2Z 1g 1 I request an amendment to the __PI-_ budget for the (year) following line items in my department: Amendment GL Account N Account Name Amount Reason YYYYYYYYYYYYI YYYNYYNYY'bYYYYYYNN YYYYYYYYYYYYY YYYYYYYY1rYYYNYYYYYY 01-�S-D5-5310 �n 50.0o j�l�—Gla�-tc:s..� 01- 45 -05 _ (050 `Jli a (24`1. 50.00 �rclyr� c )tb, Net change in total budget for this department isz Other remarks/justification: DEC { ll 199, u amaamzaaazaaa • i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/Department head: /��L�/ / • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 570 11 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making thisvrr`equwesVt)) Date- I-Z /-z I request an `amendment to the .......... budget for the (year) following line items in my department: Amendment GL Account M Account Name Amount Reason Y4YY444Y4Y44Y 4Y4Y444444Y4444444 4'1.Y4N4Y44Y444 4Y44YY4YY44YLYY444... 01- �k5 -OS- ro°�3o P h uP c,aJLl� 35. oo Ol-46-05- 6221 QoCkMy, 04. oo�z ( iwv 01-45-05-5140 Quo Arm 00 WW,Z � 01-1�5- 05-5310 %UL 1 I.P T. oo M-4.5-o5-?fooz 563.0o i'WtC.�W t • 01-45-05-6550 0.0o of-45 o5-�zi0 _b "A 200. o0 D1-45-05--7 0) U, � 1253.00 01- ►k5-05. 10210 m—A 150. 00 01 �15.05.5101 Q 4CL150. oo VV Net change in total budget forTJ8 this department is: R o • Other remarks/justification: 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 571 • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S� (Department making this request) Date: IJ�--ak- II I request an amendment to the budget for the year following line items in my department: Amendment GL Account 1{ Account Name Amount Reason ------------- ------------------ ------------- ------------------- Qi-r16,05-5)►3 P" S q`f 0-0100 34d0 Ph.afn �S - mac. �tq o-15a5-b a� o� q X'-� Co.0 ..�_ -tom ✓�",`*..; ..... Net change in total budget OEC 3 1991 for this department is: $ _ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): 572 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court isFrom: abnc lO.�GUNI OL k (;WV (Department making this request) Date: 1Z/23 14-7 • I request an amendment to the ----- 1- __ budget for the (year) following line items in my department: Amendment GL Account 1/ Account Name Amount YYYYYYIYYYIYY YYIYIYYYYIIYYY1Y11 YYYYYYYYIIYYY 01-45.65- 5113 2S0.00 01- 45-1.5- W t o (000. 00 O1-45-105-6110 Q 500.00 bl-►{5-165-1401 ��mtm� 1350,00 Net change in total budget for this department is: Other remarks/justification: 5 _ aaasamaaaaaaa Reason 1111Y11Y111111NY11Y Puncanant,yndu�, f �]�t, C,tln�ivnv L _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 573 SQDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court (� ! From: (Department making this request) Date: I request an amendment to their budget for the year following line items in my department: Amendment GL Account -#- Account Name -- Amount ----- ------------------ ------ k5r A4- n 1. n 7 I —t�l fib-_ �91sC7 �Qn�:�l�tiG.�cn_. F-eC.�Ylenaiy-----` Net change in total budget for this department is: Other remarks/justification: �.� ♦ era+ �.�. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 574 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court J A� From: PMsULy�- A Asp (Department making this request) Date: I C ao -CI I request an amendment to the l I ! budget for the year following line items in my department: GL-Account-#- 0 'aI - 30 0l -q-qlI - 5a�-0 Net change in total budget for this department is: other remarks/justification: Amendment --_Amount 53a $ —0 - --- -Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 575 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court /j From: 5 1'.1- PIZ C T 1i e.T 1 b .I —' PO 11"1 T (2 ©1= 0 (t j (Department making this request) Date: Ia_zz 9--? I request an amendment to the _] q q "D budget for the year following line items in my department: Amendment GL Account g Account Name Amount_ Reason �5r'e'V1Cl35LEDO ------------------ ---- oD aa- ------------------- p1-4.5 !R-7.30 C�i)Di::?G D�iu9y 5a0,ao sum Qrr4 �L PA/c �J Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): �i� • BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: JVu- { ogt� cz (Department making this reque t) Date: Ia,_q _ q I I request an amendment to the l_l -7 budget for the year following line items in my department: Amendment GL-Account -- Account -Name -_^Amount Reason u-L518-"o 0a — f�c oy ry Phu DEC30I Net change in total budget for this department is: $ Other remarks/justification; I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 577 BIIDGET AMENDMENT REQUESTI • To: Calhoun County Commissioners' Court From: Jul, ,. 1 �tVA f((DDepa�-'rtmm-ent making this request) Date: ICA A _41 I request an amendment to the Ic1q ! budget for the year following line items in my department: GL-Account-#- ol-55�5 6a43 ---Account-Name--- Net change in total budget for this department is: Other remarks/justification: B Amendment --Amount ail ---- -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 5713 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: M,Jua-o-, l (Department making this request) Date: /a_)-9-I-1 I request an amendment to the I_q I budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: P Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 579 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Library (Department making this request) Date: December 18, 1997 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # ---Account-Name ---Amount-------Reason O1 6005-7101 Computer Equipment To best utilize the remaining O1 6005-6520 Machine Maintenance 293.00. budget 01 6005-7101 Computer Equipment O1 6005-7501 Library Books O1 6005-6210 Telephone services O1 6005-7501 Library Books O1 6005-6999 Miscellaneous 01 6005-7501 Library Books 01 6005-5101 Office supplies O1 6005-7501 Library Books Net change in total budget for this department is: Other remarks/justification: 735.00> 735.00 <483.00> 483.00 < 75 .00> 75 .00 57.007 $ -0- 7.00 m n I understand that my budget cannot be amended as�req� requested until Commissioners' Court approval is obtained. Signature of official/department head, 1 Date of Commissioners' Court approval: Date posted to General Ledger account(s): %s • BQDGET AMENDMENT REQQEBT To: Calhoun County Commissioners' Court From: Library (Department making this request) Date: December 18, 1997 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason O1 6005-5113 O1 6005-7501 Photo copies/supplies Library Books Net change in total budget for this department is: Other remarks/justification: 18.00 > To best utilize the remaining, u get.- 18.00 ' $ -0- DEC 3 01991 1-understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 581 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Dep rtment making this request) Date: + a.1 � q -7 I request an amendment to the Ig qI budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount--------Reason ------------- ----------- --- ----------- 01-55A-,-)-5g3O Net change in total budget for this department is: $ other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 58z BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: • (Department making this request) Date: I request an amendment to the lbudget for the following line items in my department: GL Account f�l -fin l a 4006 --ado 0l -L0I'0-Lazo Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment - - Amount 01� I understand that my budget cannot be amended Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • Reason ------Reason requested until 5533 BIIDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: Iq I i request an amendment to the I qq-I budget for the year following line items in my department: GL Account Account -Name --- "•�1� Net change in total budget for this department is: Other remarks/justification: Amendment Amount__ C�10 A 7 � 1 Reason 2 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General.Ledger account(s): • 584 B QDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P( -i Z (Department making this request) Date: 'Z— /3- q7 I request an amendment to the ) Il 1 budget for the year following line items in my department: Amendment GL Account Account Name _ Amount _ ___Reason .<,�0 �J92n 446AP /ems Net change in total budget As for this department is: $ other remarks/justification: DEC 3 07 1 I understand that my budget cannot be amended a er untt Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 585 22/30/1997 06:52 512-785-5602 CALHOUN COUNTY PCT 4 12-30-lyy1 b11Wm rnv.-i PAGE 01 BUDGET AMENDMENT REQUEST • To: Calhoun County � Commissioners' Court Frovm a �' �y(ticQa L , (Department m king this request) Date: _ 1 ��1�1- 9 1 }rG� I request an amendment to the budget for the year following line items in my department: Amendment GL_Acaount p Account Name Amount- -- Reason - --- -----' S iG°��STrLAT�o`� CY1-S6�8-7�01 Ac `n� '� �tf ilf Nrt ebange in total budget ror tAls Department is: S other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: W Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 586 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department Asking this request) Dater I request an amendment to the 15'j r] budget for the — (year) following line items in my department: GL_Account_#_ Amendment ___Account_Name ___Amount �MlC/ Ai - YJ1 /q wZ_ S(oS� Ov e—396.oO Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 587 BUDGET AMENDMENT REQUEiT11 • To: Calhoun County Commissioners' Court From: (Departgent making this request) Date: la_ �a-aI I request an amendment to the M I budget for the year following line items in my department: GL Account_/!_ D I -35151) (U 41-01Go 31d� Account Name Net change in total budget for this department is: $ Other remarks/justification: Amendment AmountReason f 8I9 A poo rp�� DEC 3 01997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 588 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 a-a3-CN I request an amendment to the budget for the year following line items in my department: GL Account # Account - Name --- Amendment ---Amount - -0 Net change in total budget for this department is: $ Other remarks/justification: Reason ------------------- 30 I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 589 GENERAL DISCUSSION - EXTENSION SERVICE - THE FLUTE AIMABLE Rick Jahn approached the Court about considering the hiring of some additional part time or full time secretarial help to be considered in 1998. No action was taken. Judge Hartzog presented a copy of a The Flute Aimable, A Compilation of Reports by Gary A. Mc Kee and asked it be put into the minutes. Nafiona UIl' ae] wafer dA.Il' a Marine Agency The Flute Aimable A Compilation of Reports by Gary B. McKee NUMA 1997 is 590 • The Aimable This report was prepared for the principle players in the National Underwater and Marine Agency's (NUMA) search for the Aimable. The Aimable was La Salle's supply ship that ran aground attempting to enter what La Salle hoped would be a branch of the mouth of the Mississippi. In reality it was Passo Cavallo, the entrance to Matagorda Bay. In this report, the author has copied directly from reproduced sources in three of the four sections. There will be a revision of this manuscript adding definitions. The first section is from Francis Parkman's revered book on La Salle and gives background information on the whole scenario of La Salle's fleet. The following three are from other sources, most of them being direct quotes as translated by the author of that particular source, and deal directly with the Aimable and the other ships, The stage is set for each one but only the words inside the quotation marks are direct. 591. The La Salle Expedition According to Francis Parkman In 1684, the Sieur de la Salle, approached the king of France with a proposal to return to the mouth of the Mississippi by way of the Gulf of Mexico. In outlining the benefits of his expedition, La Salle first stated that the cause of God may be advanced by the preaching of the gospel to many Indian tribes. Secondly, that great conquests may be effected for the glory of the king, this being accomplished by the seizure of provinces rich in silver mines These mines being defended only by a few indolent and effeminate Spaniards. La Salle initially asked the king for one vessel and two hundred men, with arms, munitions, and maintenance'. Hoping to ensure the granting of his request, La Salle baited the king with a second proposal that the establishment of a French colony on the river Colbert (Mississippi), could be an excellent base for attacking the Spanish. The fort can be easily defended by fire -ships and would serve as the rallying point for an army of fifteen thousand savages that could easily subdue the province of New Biscay (northern New Spain or Texas). This would add more lands and mines to the French kingdom. This would be accomplished by La Salle procuring fifty buccaneers from St. Domingo and summoning four thousand Indians from Fort St. Louis on the upper Mississippi to join him. He would separate his force into three divisions, and attack at the same time, the center and the two extremities of the province. To carry out this scheme, La Salle asked for a vessel of thirty guns, and a few cannons for the forts that were to be established. La Salle's maps of the intended area of invasion were extremely vague and he had no real idea of the geographical size of the undertaking he proposed to King Louis. The idea of beating the Spanish, whom they were at war with at this time, and gathering more wealth from the silver mines, proved irresistible to the king and his Minister of 1 Parlanan, Francis; La Salle and the Discovery ojthe Great West; 1879, p.325 Parlanan L • 592 Marine and Colonies, Seignelay. • La Salle had requested a two vessels, a fluste [flute] and bark. The king granted him four with which to carry out the colonization and conques of what is now the southern central United States. The principal vessels were the Joly, a third rate ship belonging to the royal navy, and carrying thirty-six guns. Another armed vessel, of six guns [the Belle], was added, together with a store -ship, the flute, L' Aimable and a ketch3[the St. Francoi]. La Salle had asked for sole command of the expedition, with a subaltern officer, and one or two pilots to sail the vessels as he should direct. The Marine Minister, Seignely, gave command of the vessels to Beaujeu, a captain of the royal navy, whose authority was restricted to their management at sea. La Salle was to prescribe the route they were to take, and have entire control of the troops and colonists on land.' This decision set the tone of discord between the two men which would prevail the entire expedition. Beaujeu wrote several letters to the Marine Minister protesting the division of command. One of which refers to the Joly: "He pretends that I am only to • command the sailors, and have no authority over the volunteer officers and the hundred soldiers who are to take passage in the `Joly' and that they are not to recognize or obey me in any way during the voyage." "He has covered the decks with boxes and chests of such prodigious size that neither the cannon nor the capstan can be worked." 5 July 24, 1684 the four ships sailed from Rochelle, and four days later the Joly broke her bowsprit, La Salle suspected that Beaujeu had a hand in it. The passengers aboard the Joly were La Salle, the expedition leaders, artisans, women, & some soldiers. Friction between the settlers and the sailors increased as the fleet headed towards the New World. When the ship crossed the tropic, the sailors ZMinet's Journal, `La Salle, the Mississippi, and the GuIr, Weddle, p.84 3Parkman, p. 331, n.360. °Parkman, p. 332, from La Salle's correspondence dated 12 April, 1684 & Beaujeu's papers, 14 April 1684. • sParkman, p. 334, there is more interesting accusations here. Parkman 593 made ready a tub on deck to baptize the passengers in the time honored ritual. La Salle refused to let it happen. Joutel' noted that the sailors would have been happy • to kill them all. St. Domingo (Haiti) was reached after a two month voyage. The Joly was ahead of the other three ships, as it approached Port de Paix, the French port. Beaujeu, on the pretext of a fair wind sailed on by and anchored on the other side of the island at Petit Goave. La Salle had arranged for the local French leaders to meet him and resupply the ships. The Joly had fifty sick passengers including La Salle. The Aimable and the Belle soon arrived with the news that Spanish buccaneers had captured the fourth ship, the St. Francois. The French leaders arrived from Port de Paix and quickly chastised Beaujeu for, if he had followed orders the fourth ship would not have been lost. La Salle's illness grew worse and he was staying ashore in a local goldsmiths house. When learning of his location, the sailors camped outside the house and did their best singing and dancing in'the loudest possible way. La Salle was delirious and consumed with fever. With La Salle unable to control the expedition and Beaujeu pointing out that he was just supposed to sail the ships, the crew and adventurers became rowdy, bored, and • disillusioned. Petit Goave was a kind of French buccaneers port with all the temptations that the men had been without for months. Joutel noted that :The air of this place is bad, so are the fruits; and there are plenty of women worse than either. ' After a two month set back in their mission, the diseased and disillusioned force left for the mouth of the Mississippi River, of which they had no exact location. La Salle, on board the Aimable, left with the Joly and the frigate, Belle. La Salle had had a disagreement with Aigron, the captain of the Aimable, so not trusting Aigron, La Salle took command of the store -ship. When rounding the 6Henri Joutel, a fellow townsmen of La Salle, had just returned from sixteen years in the army and seeking new adventures joined the expedition with La Salle. His father had been La Salle's uncle's gardener. Joutel, ended up being the historian of the trip. Parkman 'Parkman, p.350 0 5C§4 western tip of Cuba, they became international criminals in that the Spanish had • long claimed the Gulf of Mexico and by royal decree all trespassers were to be exterminated In late December, the watchman at the mast -head of the Aimable saw land. On January 1, 1685, La Salle went to explore the shore land'. Finding nothing but flat marshland, he returned to his ship. A dense fog lasting two days enveloped the tiny fleet. When it cleared the Joly was missing. The fleet sailed westward and on the 6th of January a wide body of water was observed entering the Gulf. La Salle, being optimistic thought he had found the Mississippi, but according to Joutel, the pilot of the Aimable refused to enter it and for even more confusing reasons La Salle did not order him to.' La Salle's brother, Cavelier stated that La Salle would not enter because the Joly might pass them by, Why one ship didn't stay at the mouth while the other explored is not known10. After waiting several days, the two ships continued westward. Several attempts by Joutel to land with a small boat crew were unsuccessful. At some point, a party of Indians swam out to the ships, where they were taken aboard. La Salle could not communicate with them. Joutel was finally able to make landfall and procure some fresh food and water for the two ships. When the coastline started turning southward, La Salle reversed direction and began heading back up the coast in search of the Joly. Once again a fog settled on the area, so the fleet anchored somewhere near Mustang Island. When the fog lifted, the Joly was insight. The usual accusations and threats occurred as who was to blame for the separation of the ships. When that was over, they began to try and figure out where they were. La Salle was more than 400,miles from their objective, but he 'La Salle was remarkably close to his river. He had sighted and explored southern Louisana, approxiamately ahundred miles west of the mouth of the Mississippi. 9Parkman, p.352 10 Fi is was thought to be Bolivar Roads, the entrance to Galveston Bay. Parkman really had no idea of where they were. After observing the lagoons formed by the barrier islands of the Texas coast, he deducted that his river must empty into these lagoons. While all the guessing as to where they were and what they should do next were transpiring, La Salle's troops were eating the rations of the sailors on board the Joly. Beaujeu demanded action as everyone was beginning to starve. Tension grew. It was decided that the mouth of Matagorda Bay was one of the outlets of the Mississippi and if the troops were landed here they could continue to search for the mouth in the lagoon areas. Joutel commanded the troops and after marching for three days up Matagorda Island, they reached a large river, which in fact was the mouth of Matagorda Bay, Passo Cavallo. The soldiers attempted to make a raft to cross this river, but this attempt failed." La Salle landed and claimed Passo Cavallo to be the western mouth of the Mississippi. He said finther that he would land all his men, and bring the Aimable and the Belle to the safe waters inside the lagoon. Beaujeu protested, siting the shallowness of the water and the force of the currents." This fell on the deaf ears of La Salle. By the sixteenth of February, 1685, the pass had been surveyed and buoys placed to mark the channel. The Aimable was ordered to enter first. On the twentieth, she weighed anchor, La Salle was on shore watching. A small party of men were some distance away cutting a tree to make a dugout canoe in which to scout the shallow waters. Some of the men came running to La Salle to tell him that Indians had attacked them and carried off some Frenchmen. La Salle pursued and overtook them. While negotiating with them the Frenchmen were taken further away to an Indian camp. La Salle was in a quandary, the sailors bringing in the 11Parkman, p.3 57 Joutel: `The difficulty was, our great number of men, and the few of them who were fit for anything except eating.'He went on to equate the impressed soldiers to the animals on Noah's Ark. "Parkman, p357. from `Relation de Minet' (Margry, II, 591) Parkman 596 supply ship were untrustworthy", but he needed every man he could muster. La Salle chose to rescue his men. As he turned for a look at the progress of the Aimable, he remarked to Joutel, that if she held that course she would soon be aground." As the French entered the Indian camp, a cannon shot was heard. La Salle knew this was a signal of distress and he could see the Aimable furling her sails. La Salle quickly retrieved his men from the middle of the village and returned to the coast. Upon reaching the coast he saw his cargo ship careened over on the reef, hopelessly aground.15 Little remained but to salvage the cargo. The ship's boat which hung at her stern had been stove in, --it is said by design. Beaujeu sent a boat from the Joly and one or more Indian pirogues were procured.16 La Salle urged on his men with stern and patient energy; a quantity of gunpowder and flour was safely landed." The wind from the Gulf increased and the waves began rocking the vessel on the sand bar tearing open the side of the Aimable which began discharging its cargo into the waves," La Salle and his few loyal followers believed that the wreck was intentional. Aigron, who captained her had disobeyed orders and disregarded signals. He had been directed to tow the vessel through the channel, but he went in under sail; and, " La Salle had reason to be concerned. In 1680, while exploring the Great Lakes, he entrusted on of his ships, the Griffin, to another disgruntled captain and La Salle never saw the boat seen again. In the 1950s, the remains of the ship were located and by appearances it had been scuttled and the crew probably absconded with the load of furs. (the fate of thegriffon; MacLean, Harrison; Swallow Press, 1974, Chicago. "Parkman, p.358 "Parkman, p.359, 16Parkman, p.359. "Parkman, p.359. "Parkman, p.360. 9 Parkman 597 though little else was saved from the wreck, his (Aigron's) personal property, including some preserved fruits, was all landed safely." From the records of the French marine minister, a list of what was lost has been derived. Lost was nearly all the provisions, 60 barrels of wine, 4 cannon, 1620 balls, 400 grenades, 4000 pounds of iron, 5000 pounds of lead, most of the tools, a forge, a mill, cordage, boxes of arms, nearly all the medicines, and most of the baggage.20 All of La Salle's men were ,now encamped on the sands at the left side of the inlet where the Aimable was wrecked.' People were dying from exposure and disease daily. The Indians were trying to burn them out. The natives managed to make off with a number of blankets and other supplies. A French party of men went out and recaptured the supplies and attempted to take several of the Indians dugout canoes. Not being experienced in this new type of watercraft the French did not make it back to the main camp that night. After landing La Salle and his expedition at the supposed mouth of the Mississippi, Beaujeu considering himself free to do what he wanted. He now had control of his ship. This lessened tensions between La Salle and him. Beaujeu was planning his return trip, and his first stop would be the east outlet of the river (Galveston Bay) and wait for La Salle to meet up with him. The Joly had a number of cannon and iron that was to be used in the colony. La Salle requested these items but Beaujeu refused under the reason that it was at the bottom of the ship and all the Joly's equipment would have to be removed. This could not be done in open water. Beaujeu agreed to find calmer water, possibly in Galveston Bay, where he could retrieve the needed items. On the twelfth of March, Beaujeu parted courteously with La Salle without giving him his requested cannon and iron. La Salle soon moved inland to establish a base camp from which to scout "Parkman, p. 360. 20Parkman, p. 360 'Seignely au Sieur Arnoul, 22 Juillet, 1695' (Margry,11. 604) 21Parkman, p.361. Parkman might have deduced this from Minet's map, which shows the Aimable at the entrance of the Bay. Parkman for the main channel of the Mississippi. This camp was named Ft. St. Louis. Buildings were erected with La Salle being the chief architect as the carpenter was not what he claimed to be. Scouting expeditions to the north and east left and returned, some with less men than they had started with. On returning from one foray, the Belle was not at her anchorage. The only sure hope of returning to France had disappeared. With Ft. St. Louis constantly under the threat of attack from the natives, La Salle had placed all his papers and baggage aboard her. The Belle was also used as a storehouse for stores, ammunition, and tools. This prompted a completely new plan. La Salle decided to reach the French trading outposts in Illinois, where he could regroup and return with supplies for the people remaining at the fort. During preparation for the trek everyone donated supplies to the party. It was noted that Duhout22, the pilot of the wrecked Aimable, had also managed to save all of his baggage. In April of 1686, La Salle began another journey of which he was not really sure where he was going or how long it would . take. On May day, Joutel heard the voice of Sieur Barbier coming from the river. Joutel knew that Barbier was hunting buffalo and didn't think much of it. Then a second voice called out from the river, one that he recognized as M. Chefdeville's. The young priest, Chefdeville, was one of the men aboard the Belle. Joutel ran down the bank and inquired of the status of the Belle. They answered that she was wrecked on the other side of the bay, and that all on board were drowned except for the six who were in the canoe.23 At anchor, further up the coast24, waiting for La Salle to return from one of his scouting trips, the Belle had run out of water. A crew of five men took the 'This was the elder of the Duhaut brothers. He was the leader of the group who murdered La Salle. "Parkman, p.383. from Joutels, `Relation' ( Margry,1H.226) 24From conversation with William C. Foster, whom is having Joutels entire diary translated. Parlanan 5q9 ship's boat in search of fresh water. The wind rose, the small boat swamped and the five drowned. This left the men aboard ship stranded without water and shorthanded, but plenty of wine and brandy. Tessier, the master of the vessel was drunk every day. They finally decided to leave the appointed meeting place for La Salle and sail to the fort. Their being a skeleton crew who were nearly skeletons themselves, could not control the ship when a violent north wind drove them across Matagorda Bay. They ran onto a sand bar some distance from shore. A raft was made which drowned a few more. Others managed to reach shore, find a canoe and they made their way to Ft. St. Louis bringing some of La Salle's luggage with them25. This speaks greatly of their respect for La Salle. La Salle did not reach the French settlements on his first attempt. He returned to Ft. St. Louis, where he regrouped and tried again. It was on this second hip that he was murdered and a few survivors made their way to the outposts to tell their tale. • Parlanan zs Parkman, P.383 • -_6eo Enrlquez Barroto's Report On the Search for La Salle Enriquez Barroto, "a person of recognized intelligence, adept at solar observations and coastal mapping" was assigned by the Spanish government to locate the rumored French invasion. Pirates from Santa Dominga attacked and ransacked Campeche on the Mexican coast. The Mexican Navy captured some of the buccaneers and several turned out to be deserters from the La Salle expedition. After they told their story of the intended French settlement they were hung. The Spanish mobilized quickly and began searching the coastline of modern Texas, Louisiana and western Florida. The following is from his report that was submitted to his Admiral. Quotation marks indicate direct quotes from the book.' January, 1687 saw Barroto beginning his systematic search of the coastline of northern New Spain. By late March, some Indians were seen on Matagorda Island. The Spanish sent a squad in a large canoe to interrogate them. They fled on foot leaving their two canoes. "In one of them came a woman who without doubt was more than a hundred years old. In both were found some large and fresh corbina [fish], a small fishnet, a chain hinge, a chain with deadeye, a hoop, and a pump lever, all from a ship of up to 300 toneladas'. There were also another three or four smaller lunges, hammered to a point like chisels by the Indians' hands, and for such a purpose they undoubtedly served them. There were also wool and a French hatchet, sum gun carriage irons, and other trifles, all of which indicated that a ship had been lost on this coast." After confiscating the iron, the Captain ordered the canoes, returned. The Indian woman was given a blanket and a string of beads and a ration of biscuit. 1"La Salle, the Mississippi, and the Gulf Three Primary Documents" edited by Robert S. Weddle, Mary C. Morkovsky and Patricia Galloway, Associate Editors. ZToneladas: used to express the ship's carrying capacity in wine tuns and is not to be confused with tones displacement. Mm. The Spanish search expedition anchored near the mouth of Passo Cavallo • and sent a search party into the bay. Apparently, the Aimable had disintegrated as no mention was made of it. What follows is the account of the discovery of the Belle. "Friday the 4th [April, 1687]. Before sunrise the canoes went out with the native guides and the two assistant pilots. They returned after 5 in the afternoon, saying that 3 leagues from here, east-northeast, inside the bay on the windward shore, they had found a lost ship that has 3 fleurs-de-lis on her poop; six pieces of artillery, mounted, woolded, and hove down; two iron swivel guns without chambers, which they brought in our canoe. The masts have fallen into the water (because the ship worms had eaten them in two at the holes) with all the rigging. Even though they were ruined, the yards resting among the rocks, holding up the topsail sheets, we recognized by these things that she was a warship. On the beach they found some barrels of powder, full but ruined by the weather; other broken • ones; and other things that the captains wished to go see tomorrow. They found the channel, from here to the shipwreck close to shore, of four fathoms, sometimes more and others less, and, half a league north of there is Punta de Culebras, a sandbank with two and three spans of water in places. It is large and the channel goes between it and the shore." "Saturday the 5th. At 7 in the morning we got under way and went along the inner shore, northeast by east and east-northeast, to the ship, which we recognized as being French and of war by the things mentioned. She has all the starboard side, the deck and the prow under water. All her tackle (from what I saw in what was being appraised) was very fine, new, and mostly of four strands. She had eight portholes and as many other flues. As for swivel guns, five pieces that fire a ball of up to four libras [pounds] were still upon their carriages, lashed to the ships sides. The others perhaps had fallen into the water. The double tackle was rotten because, from appearances, she has been here more than a year. We gathered up some cordage that still might be serviceable for us and embarked the 5 pieces for ballast, two of them in our galley. We also took an anchor of up to 6 quintales and 2uroto 602 some 30 fathoms of 8 in. cable [cable de 8 pulgadas], half of which was divided into strands for yarn. The other piragua took half. On the beach were found the other gun carriage and the main yard, which was measured and found to be 16 cubits. Therefore I am saying that the ship's keel is 24 cubits. We brought this yard and that of the fore topsail for making oars, and from that of the foresail a boom was made for ours. Captain Pedro de Yriarte took that of the mizzen also. There were found some large smith's bellows and some other very small ones of hand type, a large cooper's plane, some leaves torn from an arithmetic and artillery book in the French language with a piece of map, from which I conclude that she was a French ship. Notice that the irons that I have told of finding in the Rio de Flores are not from this ship but of another considerably larger. The launch of this one was not found; perhaps the people saved themselves in it, having left this ship with all their equipment except the manual arms." Barroto's ships then explored Matagorda Bay and exited sailing up the • coast and then returned to New Spain to file his report. Barroto 603 Henri Joutel's Journal Henri Joutel had just returned home to New Rochelle, France from 16 or 17 years' in the army. Learning of La Salle's adventure, Joutel volunteered for the experience. His ability to follow La Salle's orders and his character was not lost on La Salle. He was made second in command and head of the military aspect. His journal has been completelXZ translated under the supervision of William C. Foster and will soon be published. We pick up his journal in February 1685 as he is leading his squad of soldiers up Matagorda Island. Upon reaching Passo Cavallo, the scout team makes camp wondering where the fleet was. The Joly, Aimable, and the Belle were supposed to have followed them up the coast but they were no where in site. On the evening of February 13, sails were sighted but it was late in the day. "On the next day, the 14th, we again sent signals to the ships, so that they would come, as we needed the shallop [ship's rowboat]. Even more, we were inpatient to know about what had caused us such concern. At 9 a.m. the shallop landed with the Sieur Barbier. The Belle's pilot Richaut, made a sounding of the entrance of the river, where he found. 10, 11, and 12 feet of water on the bar. I say 11 or 12 feet of water on the bar, as there were five or six fathoms of water and an eighth of a league across. After this, Richault went the length of the small island that I have mentioned, where he found nearly the same depth, five or six fathoms. As I have described, this was a very wide channel, more than the range of two musket shots. He also saw a quantity of dolphin coming and going; on the other 'The New Handbook of Texas 'Joutel's diary was published in 1715 but with numerous deletions and severe editing. Joutel was unhappy with it. All but one of the English translations have come from this edition. In the 1870s, Frenchman Pierre Margry located the original manuscript and published it in French. Francis Parkman utilized the Margry version in his "La Salle and the Discovery of the Great West". "Basic Texas Books", John H. Jenkins. Joutel • • 604 • side of the channel there were some sandbars. With the least wind, waves crashed on the sandbars with great force. But the sea was calm in this channel, although it was heaving out at sea. The waves braking on the sandbars then encountered a great depth and came to rest. The shallop from the Joly also came inshore and sounded near these sandbars. I did not notice what they did in the channel and could not say what their intention was." "When I saw only these two vessels, I feared that something had happened to La Salle, but Barbier reassured me and the others that La Salle was coming behind him. Indeed, we saw the cargo -boat [the Aimable] appear a short time later and anchor near the other ships. As soon as they had set anchor, La Salle gave the order to unload provisions as soon as possible to take to us, knowing that we needed them. However, because a contrary wind rose up, they could not come until the next morning. The shallop from the Belle remained during the night near • our camp, and the next day, the 15th, Moranger, Desloges, and some others set off aboard the shallop to go on board the Aimable to see La Salle." "The Aimable's shallop came as soon as it was morning and, after discharging the cargo, returned to fetch La Salle who came ashore the same day. He visited the post and surveyed the entrance of the river or bay [Matagorda Bay]. He thought it quite good, and after he considered everything, he decided to have the Belle and the Aimable enter it. He hoped that this would prove to be branch of his river [the Mississippi River], the right branch which he had not taken in coming downriver. In addition, the pilot had given his report of the soundings in which he had found that the anchorage was good and the vessels would be very well sheltered. To that end, La Salle then ordered that soundings be made again to see if the ships could enter that day." `Beaujeu also came ashore. He had soundings made and set down on the other side of the river [the channel]. He came by our camp again and let us know • that they had seen many rampant vines and some woods. He also told us that he lutel 605 had seen may bison carcasses, which suggest that there must be some bison nearby. Beaujeu concluded that the animals must have died of thirst, because he had not found any water." "On February 16, the pilots of the Joly, the Aimable, and the Belle made a joint sounding of the entrance, where they found nine, ten, and twelve feet in the shallowest water on the bar. As the country was flat and sandy, the entrances were marked by sandbars. The first sandbar in question ranged a good two musket shots across and, once cleared, the depth was five or six fathoms until reaching the rear side of the small island. That is to say, the channel of the river was five or six fathoms in depth. It also was about same range across. Good anchorage was everywhere. When the pilots had completed the soundings, they prepared an official report which they gave to La Salle and Beaujeu." "On the 17th, the pilots by common consent planted buoys with big pieces • of wood, and floated some casks to facilitate the entrance of the ships. On Sunday the 18th the Belle got underway to enter, and at 2 p.m. she anchored about a half league to the south of the small island. She was in 5 and a half fathoms of water, well sheltered from the north and east by the island and the sandbanks and from the south and southwest by land. As La Salle wanted the Aimable to enter, he ordered the captain to have the heaviest things unloaded, including cannons, iron, shot, and similar things that were the most handy. I was rather happy that my trunk was among the cargo taken ashore because it was considered inconvenient. Thus, I did not later lose much. The same day, Chevalier d'Here went ashore to confer with La Salle." "On the 14th, eight cannons were taken off the cargo -boat, along with several thousand lead shot and some iron, and a number of other things. This continued until the captain said it was not necessary to unload anything else. He was drawing only eight feet of water, or less, and we could thus enter easily. On the 20th, La Salle ordered the captain to approach the bar, adding that when the 40 ii Joutel 606 • sea was high, a signal would be given that he be towed. La Salle also ordered that the pilot of the Belle to help the captain of the Aimable in what he had to do, as that ship had already entered. But the captain sent the pilot back, telling him that L_J • " he was capable of handling his ship in the harbor without hi n. During this time a detail of men building a canoe were attacked by Indians and some of the Frenchmen were taken hostage. La Salle went to recover his men and were negotiating their release. "Now the Aimable was to enter. It had been delayed even though the tide was up, but it barely seemed to go upon this coast more than two or three feet, and therefore, to enter, the wind had to cooperate. At last, when the tide was up, the Aimable was signaled to draw near to enter. It was at this moment that the Indians chose to return. So they were conducted back to the spot where we had met them, and where we expected to find our men whom we had left as hostages. But we The Indians had returned to their own camp ere surprised as no one was there. w and had taken our men with them. One of the hostages was the Marquis de La Sablonniere, an infantry lieutenant, because it was necessary to search for them. We went about this departure and three others were with him. LaSalle was angry to the Indians' camp which was rather far from ours, a league and a half. Their camp was located on a point, where there were about fifty huts, most covered with reed or cane mats but a few were covered with dried bison hides. Their huts were constructed with poles, bent like staves of a cask, and they looked like large ovens." "Before entering the Indian village, we saw our ship approaching the bay under sail which the Indians admired. As he watched the maneuver that the ship was undertaking, La Salle saw that they were not controlling the vessel well. It was moving toward the sandbanks. This caused him a great deal of concern, and not without cause. But he had no way to influence the situation, because we were so away. A little while later a cannon shot was fired, which was a bad omen to us. 8butel 607 Hearing the noise of the cannon, all the natives with us lay down on the ground in • fear. La Salle, when he heard the shot, said the Aimable must have run aground or that something must have happened to her. However, as we were so far ahead, it was necessary to continue following the trail. As we proceeded along, we saw the vessel furl her sails, which increased La Salle's concern. His fears were only too well founded." "When we returned to the river [channel], we learned how the captain had disgraced himself The incident made one conclude that the mischief must have been designed or that it was a premeditated act. For buoys had been placed and one only had to steer by them. Moreover, a sailor was in the topmast for the purpose of seeing better. Although the sailor called out "Lull" all the while the ill - intentioned captain called out to the contrary and gave the command to veer until he saw he was on the sandbars." " Even if the captain did set an anchor when the ship touched the first time, he could have pulled off. But, to better assure shipwreck, the captain had the main- • sail taken in and set his sprit -sail in order to bear down all the more. Moreover, when he went aground the first time and fired the cannon in warning, the shallop of the Joly was by its side and they set the ship afloat by placing an anchor forward, but an ax was found to cut the line holding the first anchor. According to the report of everyone who was aboard the vessel when the accident happened, no one believed that the incident was not of premeditated design and done by hand, and this was confirmed by the subsequent evidence of the pilot and that of the sailors." "As there was no hope of saving the ship, it was a question of trying to salvage some of the cargo that was aboard. La Salle therefore asked Beanjeu to ready his shallop to aid in transporting whatever they could off-load. We started by saving the gunpowder, for which their was the most to fear, and after that the flour. But the most unfortunate factor was that when the least wind blew in from Joutel • 608 the sea, there was no way of approaching the ship, thereby causing us to lose a large portion of the goods on board. When the wind blew in from the sea, the waves dashed with a force that made it impossible to board. The mast made the whole ship shake, exposing it to the danger of breaking apart." "It was decided to cut down the mast, particularly the mainmast. As no one wanted to start, Father Zenobe, who had been aboard the ship, made the first cut with an ax which was followed by many others, until all the masts were felled. Then everyone was put ashore for fear that some ill weather might blow in and all would be at risk of perishing. There was a good way to go and these [events] cause us to not go as quickly as we would have liked. We took things as they came, but it would seem that all misfortunes followed us." "In fact, when someone went to unload something from the salvaged goods aboard the shallop that was secured behind the Aimable, we found that the shallop had gone adrift, either on its own or because someone had detached it purposely, • which several surmised. Fortunately, with the wind coming from the sea, the shallop beached on land on the same side as we were. This was fortunate for a sailor who had fallen asleep in the shallop from wine or fatigue. He was running is great risk of being lost because it was dark. When the unfortunate man was awakened and found himself on land, he was surprised. Having looked around him and recognizing where he was, he came to the camp to advise us that the shallop was about a half league to a league from there. This consoled us a little, but the consolation, however necessary, did not last long." "If we had had several shallops, we could have saved the ship in the beginning. The failure in this was not to have taken aboard ship in France a couple of small sailing vessels; they would have been a great help to us. When the shallop was sent back, the Reverend Pere Zenobe was aboard. He wanted to see that certain things were saved, as only a part of the goods and utensils belong to them [the priests] had been taken off. There were billowing waves, and the priest nearly 6outel 1O drowned when he missed a rope that was thrown overboard to him. One must be alert when one sets foot on board ship and there a billowing waves. One's hands as well as feet should be used. That is what made the author of the above incident, whom I have mentioned before, say the Pere Zenobe's zeal nearly caused him to perish when the shallop was dashed to pieces. The author was mistaken because the shallop was not broken to pieces, it was found more than six months later in a cove of the bay. Joy was not with us for long, only a few days. One presumed that some people had set the boat loose on purpose as the rope with which it was secured was found to have been cut. As the proverb says, when one loses a fish, it is better to keep quiet than to speak. Meanwhile, this second loss of the shallop made us well aware of our need because the Belle's shallop was small and not able to hold much." Several days later "Then La Salle asked me to go on board the Belle, where he had loaded a portion of the gunpowder, with the order neither to dampen it nor bring fire there, having reason to fear anything after what had just happened. It was during this time that the Aimable, which was aground, split apart one night. In the morning we saw the buoyant cargo floating all over the sea. La Salle sent people from one direction to the other and they recovered thirty casks of wine and brandy and some barrels of meat, flour, and beans. After we reassembled as much as could be saved from the shipwrecked vessel (of which there was little to find and recover in the sea), we distributed proportionally among us the provisions that were left. Since there was no more hardtack, flour was issued from which a porridge was made with water. However, this was not very good. There were also some large beans and corn, of which a part had gotten wet; all of this was distributed out prudently. In preparing the food we were inconvenienced by the lack of pots, but Beaujeu had one and La Salle had taken one from the Belle and those served us well." "We also needed canoes. La Salle sent an envoy to the Indians' camp to Joutel 7 0 0 610 negotiate for some. The men who were sent told us that the natives had profited from our shipwreck and that they had some bolts of Normandy blankets. They saw that several Indian women had cut them in two and made skirts from them. The men also saw pieces of iron from the shipwrecked vessel." "Meanwhile, Beaujeu was preparing for his departure. The Chevalier d'Here had several conferences with La Salle touching upon those matters that the latter had asked of Beaujeu, particularly the one regarding the cannon and balls on board the Joly which were intended for La Salle. But Beaujeu refused, saying that all of the items were in the bottom of his ship and could not be disturbed without losing the vessel. This be maintained even though he knew we had eight cannons without any cannon balls." "I did not know how the dispute ended between them; but, La Salle let the captain of the Aimable embark with Beaujeu. The captain deserved a rigorous punishment if justice had been done him. The captains's crew followed him, contrary to what Beaujeu has promised, namely, that he would not accept anyone is for the return voyage. All that La Salle could do about these injustices was to write about them to France and to complain to Seignelay, the minister of State, to whom he made everything known, as I learned on my return. La Salle gave the dispatch to Beaujeu who set sail for Europe." Joutel was the commandant of Ft. St. Louis whenever La Salle was away on his scouting missions. When La Salle made his last attempt to reach Illinois, Joutel was with him. Joutel and La Salle's brother were the few to reach Illinois alive. • Youtel Engineer Minet's Journal • Minet was an engineer drafted by the Maritime Minister for the establishment of forts and harbors. Minet's orders were for him to sail with Beaujeu on the Joly. Upon reaching the area, La Salle neither sought nor listened to the opinions of Minet in relationship to the entering of the channel by the Aimable. La Salle's attitude of my way or no way prevailed throughout. Beaujeu offered his assistance but was constantly rebuffed by La Salle. When the Joly left Passo Cavallo, it was not to desert La Salle, but to find a safe harbor and food for his sailors. Also Beaujeu's orders were implicit that once Ft. St. Louis was established his job was done. The establishment of the camp at Passo Cavallo justified that. And La Salle's ignoring of any help above the call of duty by Beaujeu made his decision to depart easier. Minet was sympathetic to Beaujeu but still attempted to carry out his orders from the Minister Seignelay. Some of the following is condensed information and everything in quotation marks is verbatim from the book'. La Salle's plans for establishing a colony at the mouth of the Mississippi included asking for arms, cannon, gunpowder and two hundred men. He asked the king for one `fluste' (flute) and one bark. After a colony was established the flute would return to St. Dominga and more vessels would return with supplies.. The king gave him 100 men, powder, arms, some petard cannon, and the Joly, a third class vessel. The 24th of July, 1684, four ships left La Rochelle: the Joly; the frigate Belle [which the king had given La Salle instead of the requested bark]; a flute called the Aimable [which he chartered at his own expense] and which carried the provisions and craftsmen's tool that had been given to him, seven cadets, and 40 hired workers; and a ketch, the Saint Francois for which the intendant paid half the charter in order to carry the rest of the provisions, since they could put no more into the Joly or the other two ships. • After leaving St. Domingo, heading to the Gulf of Mexico, the 29th of `"La Salle, the Mississippi, and the Gulf, Three Primary Documents" edited by Robert S. Weddle, Mary C. Morkovsky and Patricia Galloway, Associate Editor. • November: "The Aimable, as usual stayed behind. We were constantly forced to heave to and wait for her. It is to be noted that from the time we left France we always navigated with only the two topsails, yet most of the time tacking because never had a flute been so bad." Off the coast of Cuba, 17th December: "at 2 hrs. After midnight we (Joly) were driven upon our anchor, The Belle was also and struck against the Aimable, breaking the main yard. The Belle discovered that her mizzenmast and main topsail yard were broken." Off the coast of Texas, Feb.2, 1685: "beautiful weather. The Aimable was listing [while] going along the coast. One of the anchor cables broke as well as a piece of her bow. M. De Beaujeu sent to have her anchor dredged and sent some cordage." "February 5th, weather cloudy, heavy seas, wind SE. The Aimable's anchor is broken" "The 6th, wind NNE, NE, weather cloudy. We took an anchor to the Belle, which had lost her own. She had spent the night with a small anchor of 1501ivres, not having any other and having already lost all of her own." La Salle's soldiers had marched up Matagorda Island and were camped on the south side of Passo Cavallo, The ships show up. Minet sounded the entrance after La Salle's pilot had and came up with completely different readings. "We entered the lake (Matagorda Bay) We descended to the left on the side of M. De La Salle's camp." Feb.l6th: "The evening M. De La Salle sent one named Duhaut from Bayonne, who was the sergeant, to say that he was going to have the Belle and the Aimable enter the lake behind the island that he had sounded, he begged him [Beaujeu] to give him powder." "February 17th, the pilots of the Joly and the Aimable again went to sound on the bar to make an official report of it." Feb. 19th: "We sent him the longboat to help unburden the Aimable so she could enter. The Belle has entered." 7 C1.3 "February 20th, wind SE. At 10 o'clock we left in the canoe with M. De Beaujeu and the pilot Gabaree. We went as afar as the breakers. The sea was heavy there. We had sent word to the Aimable that she was going to enter as soon as M. De La Salle had a fire lit on the coast [as a signal]. We saw the buoys that the pilots had placed when sound. Monsieur de Beaujeu and Gabaret asked him [Aigron, the Aimable's captain] how much water [the ship] drew. "Eight to eight and a half feet" he responded. They said to him, " I advise you not to enter. You draw too much water, and then there are waves." He answered, "Mons. De La Salle wrote to me to enter, and we will enter." As soon as we were [back] on board [the Joly] we saw the lighted fire, which was the signal that had been given him, and she got under way. She spent some time following the markers and buoys, there being a league to the point south from the place where she was anchored. But when she came to the bar she grounded. She furled her sails, fired a cannon, and put her flag at half mast. Since our longboat had gone to help her if she were in need, we had only the canoe, which we sent him with an officer, some cordage, and our best sailors, who did what they could to save her. But she was too solidly aground, and the wine that M. De La Salle left for the captain and the pilots had rendered them more daring than necessary, so that night the flute stuck fast in the sand. M. De la Salle had sent word the day before to M. De Beaujeu that he could leave, since he did not want to make the Joly enter, and that he was going to make the Aimable enter fully burdened. The response was that he advised him not to make her enter fully burdened. The response was that he advised him not to make her enter, that, as for himself, he was awaiting the letters and certificate to the effect that he [La Salle] no longer had need of a ship to depart." "The 21 st. The flute kept sinking and contorting herself very much, being in the reefs. The longboat and the canoe had helped all night in the unloading. Monsieur de Beaujeu went there. He returned that night, which means that he wants to believe our sailors. They all say that they wanted to lose the flute. They 'Second pilot of the My( Villiers, `L'Expedtion, p.218) • 3 614 saved the flour, corn, some meat, and a good portion of the wine and brandy." "The 22nd, wind SSE. Monsieur de Beaujeu and the Chevalier d'Hear [d'Aire], lieutenant of the Joly, again went to the Aimable to make the sailor work to save something. That night the wind increased." "The 23rd, wind SSE, billows. The longboat and canoe could not come in this bad weather. When we entered the lake we went ashore. We thought that what we were seeing were birds. It was the savages, since they have their huts in exactly that area.' And they say that if they had wanted to, they could have killed us, being hidden in the rushes. The flute began to break up." "The 26th, good weather. Monsieur Beaujeu has returned. The powder, the cannons, and the food have been saved and a portion of the merchandise. The longboat of the Aimable is also lost." "The 28th, wind east. We went to the flute to see if we could take off something else. There was water up to the waist between decks." "March Ist, wind SE, SSE, heavy sea. The Aimable sinks deeper, every day • more and more. Captain Aigron of the flute has a letter from M. De La Salle in which he commands him to enter as soon as he will have lit a fire on shore, and that he was not able to go there because of the savages we had seen, and had sent word to Mons. De Beaujeu the day previously in answer to his own in which he instructed him to take care, that he did not think that the Aimable could enter, there being only 8 to 9 feet and furious breakers; that did not scare him; that the flute would enter anyway. Besides, he understood the sea and that he would conduct the ships into the port. At present he retracts, saying that he does not understand the sea, that he is not a pilot." The 7th of March, 1685: "We no longer see the flute. She has completely 'Ft. note #50, p. 110.: For the location of the Indian camp in relation to La Salle's , see plate 8. With the French campe on the eastern point of Matagorda Island (Enriquez Barroto's Punta de San Franciso [diary entry for Thursday, April 3)), the native huts were situated to the • north, on Siluria Bayou, about where the town of Siluria once stood and the ruins of the "hurricane proof' U.S. Coast Guard station still stand. 4 615 ' •t n o n q u 9 _ _ ..n' t v e• Y a� e. t r>� •1 4 ;7::i - , ••`'tea-:,.` _ . Y � ' 'r � Pt.w nc i cxrs ec Y . DV• LAC • w1 fM a/s.�,7'uuvu Jr4w.Nt / w is ruAyr)rm ht(s.4Ma• tgoohe de 'It 7n, •zf yue .Cu&swnvludFnasyws- . wags h.. ✓.Q,..(� s �k.vi «l�.K.•�Y 4f.Y�}w�W • s �.m aNi wsu.tlsis• PtAre S. Minces "Plan de 1'entric du lac." (Courtesy ofthe Archivcs Nationales, Service Hydrographiquc; Paris) A. La Salle's camp. D. Where the flute was lost. B. The savages' huts. E. The frigate Belle anchored. C. The savages' huts. 0 i Is 616 sunk." On the 12th of March, Minet left Passo Cavallo on board the Joly. La Salle had given Beaujeu a series of letters to be presented to the marine minister when France was reached. Upon reading them, Minet and Aigron were put in prison. While awaiting interrogation, Minet drew up a list of questions that he would like to ask La Salle. Some of them were quite interesting, but Minet's present predicament and past treatment would probably account for the more slanderous ones. I have selected a few of the more interesting ones from the 70+ accusations. "-What is his religion? -Why [did he] take young men a's officers, as soldiers, like little boy clerks out of their shops? -Why [did he] have four spies on board who listened to all we were saying? -Why [did he] say bad things about me to all the Normans? -Why [did he] say that he did not need an engineer and that he knew as much as all the engineers? • -Why [did he] have young and handsome valets and make them sleep with him? -Why he gave his wine to the captain of the flute and to the pilot in the midst of the dangers they were facing along that coast? -Why [did he] wait until after noon to make the flute enter, since his wine was at the command of the captain and the pilot who got drunk every day and fought with their crew, added to the fact that he rarely gave any to his officers, the wine being ours besides?" Minet went on to pointedly accuse La Salle of causing the Aimable to nm aground. Minet was released after spending six weeks in the prison. • s - 617 The Talon Brothers • Interrogation The following is extracted from La Salle. the Mississippi and the Gulf Three Primary Documents; edited by Robert S. Weddle with Mary Christine Morkovsky and Patricia Galloway, Associate Editors. Anna Linda Bell and Robert S. Weddle were the translators of these French documents. This fine book was published by Texas A&M Press in 1987. Pierre and Jean Talon, natives of Canada, came with their family who were members of La Salle's group of settlers. They were but children when they were marooned on the coast line of Texas by the loss of the Belle. In January of 1687, La Salle left Ft. St. Louis in Texas to search for his Ft. St. Louis on the Illinois River. Pierre Talon, 10 years of age but years older in character, was one of the party. La Salle's plan was to leave him with the Cenis [Tejas] tribe, so he could learn the language and assist the remaining colonists and • La Salle himself, when La Salle he returned with assistance. Pierre turned 11 the day after La Salle was murdered and was witnessed to it. Pierre, then chose to remain with the Cenis with whom he lived for several years. Jean, three years younger; stayed at Ft. St. Louis with the colonists. When the Karankawas attacked the fort, Jean watched as his mother was slaughtered. He was then carried away by the Indian females and protected. He was raised by several tribes. The Spanish search for La Salle led by Alonso de Leon, not only located Ft. St. Louis, but by sending messages into the Indian world, the isolated Frenchmen heard of the Spanish and gave themselves up. They were held captive by the Spanish for two years and then released. Upon their return to France, they were interrogated by authorities. The following is their responses. It must be remembered that the Talon's were very young when they arrived on the Texas coast. • Talon 1 618 • This paragraph was an introduction by the interrogator. "The said S'. de la Salle had three ships; namely, the Joly, with 50 Cannon or thereabouts, on which he embarked; the Aimable, with about 20 Cannon, on which the said Talons and the rest of their family embarked; and on other, the name of which they have forgotten." ccIA question: How many men landed with S`. de la Salle?" "About 300, among whom there were three Religious of the Order of St. Francis and two priests, one of whom was the said S° de la Salle's brother, and nine women." "They set foot on land at the Baye du St. Esprit [Espiritu Santo Bay] or Ascension in the Gulf of Mexico, because the Aimable ran aground there and was lost a cannonshot from shore, by the pilot's fault, according to what they heard tell. Had it not been for this accident, the said S`. de la Salle intended going farther, to look for the mouth of the Mississipy River. He sent back to France only •the Joly, with her crew. She was commanded by M. [Tanguy Le Gallois] de Beaujeu, who set sail soon after the landing was made. The said S`. de la Salle kept the other ship, but they took so little care of her that subsequently she also was lost in the Bay." • Talon G C19 Various Commentary on the Amiable "Wilderness Manhunt, The Spanish Search for La Salle' by Robert S. Weddle is a comprehensive book that uses various sources that I have already utilized. The following is an expansion on these, or in several cases, one that I have not already quoted. Raposo The feverish search for the French intruders intensified as the Indians to the north spoke of seeing men with muskets. Two vessels commanded by de Pez and de Gamarra joined in the search being conducted by two other Spanish ships. On board one of the other ships was Barroto whose journal has already been discussed. Luis Raposo, pilot of Pez's frigate, Santo Cristo de San Romdn kept a journal of the search. On the evening of July 17, 1687 the frigates anchored somewhere near the mouth of Matagorda Bay. They did not report finding anything at this site. The Gulf had already consumed the Aimable. Alonso de Leon Jean Gery, one of La Salle's deserters was located in West Texas and `persuaded' to return with the Spanish detachment to the capital to `discuss' what he knew about La Salle's colony, Ft. St. Louis. Probably in exchange for his life, he agreed to lead the Spanish there. In 1689, Governor Alonso de Leon led the search party. After several weeks the ruins of Ft. St. Louis was located. De Leon began searching the area for survivors. As be followed the bayline south he began to encounter masts, a capstan, some barrel staves, and assorted ship's timbers` In 1690, de Leon returned to the remnants of the French colony and proceeded to destroy what was standing. Father Massanet, the spiritual leader of the expedition, put a torch to the wooden structure, built largely of the timbers "Wilderness Manhunt, p.190. Various s • 620 from the ill-fated ship,l Aimable'. L'Archeveque L'Archeveque was another deserter who had lived with the Indians in East Texas. When hearing of La Salle's attempt to march to Illinois, he returned and joined the expedition. Things went sour, La Salle was murdered and L'Archeveque figured prominently. He then returned to live with the Indians until word reached him that the Spanish were looking for survivors and promising amnesty. L'Archeveque turned himself in and gave his statement to Spanish authorities. It was during his living with the Indians that he drew the sketch of the ship which eventually reached the Spanish government, Pierre Meunier's Declaration During de Leon's second expedition, the Talon children and a twenty year old Frenchman, Pierre Meunier were taken from the Indians. Meunier was only 15 years old when he embarked upon the Aimable. Upon reaching what La Salle •thought was the Mississippi, La Salle began to sound the bay. The channel was marked and La Belle was taken inside. In anticipation of entering the channel with I Aimable, part of the larger ship's cargo was transferred to the chaloupes and launches to lighten her. In attempting to enter under sail (rather than waiting for a tow), she managed to get outside the boys, and a sudden wind carried her into a sandbar. She split open under force of heavy waves. The night was spent unloading people and cargo. After competing with the Karankawas for the salvage from the wreck, a small fort was built. La Salle journeyed inland and decided to build on Arroyo de los Franceses( Garcitas Creek). In three Indian canoes, the supplies and provisions were transported from the fast fort, which was abandoned, and planking from the wreck of 1 Aimable was brought for building a warehouse that doubles as a fort. •"Wilderness Manhunt, p.209. Various 621 Bibliography The following is a list of publications dealing with La Salle's colony that 1 have utilized in preparing this report. Arnold, J. Barto. A Matagorda Bay Magnetometer Survey & Site Test Excavation Project, Austin: Texas Antiquities Committee, 1982. Foster, William C. La Salle/Joutel. unpublished manuscript. 1995. Foster, William C. Spanish Expeditions Into Texas, 1689-1768. Austin: University of Texas Press, 1995. MacLean, Harrison John. the fate of the griffon, Chicago: Swallow Press,1974. Parkman, Francis. La Salle and the Discovery of the Great West, Boston: Little, Brown, and Company, 1879. Weddle, Robert S.(ed) La Salle, the Mississippi, and the Gulf, Three Primary Document. associate editors: Mary Christine Morkovky and Patricia Galloway. Translated by Ann Linda Bell and Robert S. Weddle. College Station: Texas A&M Press, 1987. Weddle, Robert S. Wilderness Manhunt, The Spanish Search for La Salle. Austin: University of Texas Press, 1973. Ximenes, Ben Cuellar. Gallant Outcasts, Texas Turmoil 1519-1734. San Antonio: Naylor Press, 1963. ACCOUNTS ALLOWED - COUNTY Claims totaling $1,3331995.81 were resented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $65,810.50 for Hospital Indigent Health- care fund and $553,970.14 for Hospital bills for a total of $619,780.64 Hospital bills, were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. r_1 L 171 622 C REGULAR JANUARY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JANUARY 12, 1998 BE IT REMEMBERED, that on this the 12th day of January, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bid was received for fuel for the period from January 16, 1998 and ending February 15, 1998 and after reviewing said bids, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the ]id of Diebel Oil Co. as they were they only bidder. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. PUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO UNLEADED GASOLINE r $ . J X 2200 PREMIUM UNLEADED GASOLINE $ ,lp �% X 1000 = $ 1p��OQ DIESEL FUEL (LOW SULFUR) $ ,S �a X 1600 = $ cl"> TOTAL BID PRICE $ Y �� THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JANUARY 16, AND ENDING FEBRUARY 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 623 BIDS AND PROPOSALS - POLE BARN FOR PCT. # 2 The following bids were received for materials and the construction of a Pole Barn for Pet. # 2 and Commissioner Jurek will make a recommendation to the Court later today. REXCO INC. • P. O. BOX 168 PORT LAVACA, TEXAS 77979 512-552-5371 FAX: 512-552-2308 January 12, 1998 To: Howard G. Hartzog County Judge Re: Proposal on Pole Barn We propose to furnish all material, labor, equipment, insurance and supervision to construct a 40' a 80' Pole Barn for Calhoun County Precinct #2 as per plans and specifications provided for the sum of TWENTY NINE THOUSAND EIGHT HUNDRED AND NO/100 ($29,800.00) DOLLARS. Thank you for the opportunity to present this proposal to you. Should you have any questions please contact this office. Sincerely, Michael J arshall A RECXO INC. • GG24 r� U BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. r• Y DD CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: 04loe,- TELEPHONE NUMBER: BID AMOUNT INCLUDES CONSTRUCTION COST':r__3 I a1 � n • S25 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: f-lZ -98 ADDRESS: j!�l/• �CXJk 2� CITY, STATE, ZIP: 'S /.ed S AUTHORIZED SIGNATURE:_D� e�"'y�oC. • TITLE: TELEPHONE NUMBER: :V !G - 7 -' G' BID AMOUNT INCLUDES CONSTRUCTION COST: ?-/ 928-©ZD L 626 r� U BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-SS3-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: I!tb6,iKAIIW41C e0121si�iCT7O,t1 DATE: Z elg - `7 - ADDRESS: /d (e CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: 6tl//t/Cx TELEPHONE NUMBER: S.ra --?12 2- BID AMOUNT INCLUDES CONSTRUCTION COST: • 627 JAN-09-96 TNU 12:08 Ppl HOME CONSTRUCTION 512 243 2723 P.04 1-08-1D98 )):3sAM --ROM CAL,iCUM CO. AI-gITOR 5)2 SS3 CE'd BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 lsi2).ssa-aeto THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT TUX BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. HARE: DATE: ADDxF,SS:��f F� y_.� CITY, STATE, ZIP:_—njd�Il X. :m4gw AUTHORIZED SIGNATURE: TITLE• r� TELEPHONE NUMBER:Csla2_2y-.Z_ a7 S /�c7X($s� %o�yJ`/7 / BID AMOUNT INCLUDES CONSTRUCTION COST: �°?i 0. QU %w',v},) 0 L BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-553-4616 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATIO14 OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ADDRESS: 3;.� l CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE:l1?v 9 % TELEPHONE NUMBER: �- 2�— 716 (a 17 BID AMOUNT INCLUDES CONSTRUCTION COST: iO�16), i CiS SpeCt-red —.24 � �M f� 0,5 GPZCr (ned w' e'_C 01'&Y7 5 510. a<� BIDS AND PROPOSALS - TCDP CRESTVIEW SEWER IMPROVEMENT PROJECT A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for bids for 1996 TCDP Crestview Sewer Improve- ment Project. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted favor. 629 A Motion was made by Commissioner Jurek and seconded by Judge Hartzog that the following 1998 Order Passing Maximum Salaries, Making Monthly Appropriations, and Passing Holiday Schedule be approved. Commissioner Judge WHEREUPON, on motion by Jurek , seconded by Hartzog , and unanimously carried, the Court ordered the following Order be adopted and entered: The various officials, supervisors, and permanent employees will be compensated for the Calendar Year 1998 not to exceed the following amounts: MAXIMUM GENERAL FUND SEMI-MONTHLY ANNUAL SALARY County Commissioners of Precincts 1, 2, 3, and 4, each $1,667.41 $40,018.0o County Judge 1,981.16 47,548.00 County Clerk 1,667.41 40,018.00 County Court -at -Law Judge 3,756.33 90,152.00 (State supplement $833.33 semi-monthly) Court Reporter/Secretary, Court -at -Law 1,425.16 34,204.00 Juvenile Court Judge, County Judge 138.12 3,315.00 Juvenile Court Judge, County Court -at -Law Judge Juvenile Court Clerk 1.,.00 District Clerk 59 59.20 20 1,421421.00 • Justices of Peace, Precincts 1, 2, 3, 4, 1,667.41 40,018.00 and 5, each 953.33 22,880 00 Appeals Court Judges (6), each 5.00 120.00 District Attorney Crime Victim Assistant 577.00 13,848.00 Elections Administrator 1,040.00 24,960.00 County Auditor 1,692.00 -40,608.00 County Treasurer 1,667.41 40,018.00 County Tax Assessor -Collector 1,692.00 40,60B.00 Emergency Management Coordinator 1,425.16 34,204.00 Constables, Precincts 1, 2, 3, 4, and 5, .each Sheriff 278.45 6,683.00 Flood Plain Administrator 1,667.41 46.62 40,018.00 Animal Warden 723.83 1,119.00 17,372.00 County Librarian 1,146.75 - 27,522.00 Veterans' Service Officer 325.12 7,803.00 County Agent 333.33 8,000.00 CEAFCS Agent 333.33 8,000.00 Marine Agent 199.75 4,794.00 Page 1 of 6 630 1998 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued • MAXIMUM SEMI-MONTHLY ANNUAL SALARY County Judge 1 Administrative Assistant $999.41 $23,986.00 County Clerk 1 Deputy 999.41 23,986.00 2 Deputies, each 922.20 22,133.00 1 Deputy 911.83 21,884.00 1 Clerk 875.87 21,021.00 District Clerk 1 Deputy 999.41 23,986.00 1 Deputy 922.20 22,133.00 _ 2 Clerks, each 717.41 17,218.00 District Attorney 1 Assistant 1,944.87 46,677.00 1 Assistant 1,271.20 _ 30,509.00 1 Secretary 999.41 23,986.00 1 Secretary - Legal 966.62 23,199.00 1 Secretary 922.20 22,133.00 1 Clerk 717.41 17,218.00 Elections 1 Deputy 999.41 23,986.00 County Auditor 1 Chief Auditor 1,143.00 27,432.00 2 Assistants, each 999.41 23,986.00 County Treasurer 1 Deputy 999.41 23,986.00 County Tax Assessor -Collector 1 Deputy 999.41 23,986.00 2 Deputies, each 922.20 22,133.00 Buildings 1 Superintendent 1,194.50 28,668.00 2 Assistant Superintendents, each 999.95 23,999.00 4 Janitors, each 903.00 21,672.00 1 Painter/Maintenance 903.00 21,672.00 Emergency Management 1 Secretary 999.41 23,9B6.00 Jail 1 Administrator 1,236.70 29,681.00 1 Assistant Administrator 1,149.91 21,598.00 8 Jailers, each 1,070.00 25,680.00 1 Cook 718.70 17,249.00 • Page 2 of 6 631 1998 ORDER PASSING MAXIMUM SALARIMS, MAILING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM • SEMI-MONTHLY ANNUAL SALARY Sheriff 1 Chief Deputy $1,422.41 $34,138.00 1 Lieutenant 1,239.12 29,739.00 5 Investigators, each 1,236.70 29,681.00 4 Deputies - Sergeant, each 1,236.70 29,681.00 11 Deputies, each 1,205.83 28,940.00 2 Secretaries, each 960.79 23,059.00 1 Chief Dispatcher 922.20 22,133.00 7 Dispatchers, each 922.20 22,133.00 2 Part -Time Deputies, each 41.66 1,000.00 Highway Patrol -- _ 1 Secretary (One month only) 960.95 1,922.00 Waste Management 1 Supervisor 1,195.70 28,697.00 2 Employees, each 1,010.79 24,259.00 1 Employee 921.00 22,104.00 Health Department 1 Nurse 1,340.45 32,171.00 1 LVN I 1,082.83 25,988.00 1 LVN II 949.87 22,797.00 1 Secretary 999.41 23,986.00 County Library • 1 Assistant 999.41 23,986.00 1 Librarian-Youth/Reference 999.41 23,986.00 1 Clerk - 717.41 17,218.00 1 Janitor - Point comfort Branch 30.00 720.00 1 Janitor - Port O'Connor Branch 30.00 720.00 1 Janitor - Seadrift Branch 30.00 720.00 County Extension Service 1 Secretary 999.41 23,986.00 1 County Youth Coordinator 999.41 23,986.00 Road and Bridge Precinct One 2 Employees, each 1,099.45 26,387.00 1 Employee 1,053.62 25,287.00 1 Employee 934.91 22,438.00 1 Employee 882.00 21,168.00 1 Secretary 929.04 22,297.00 Road. and_Bridae Precinct Two 1 Employee 1,158.50 27,804.00 1 Employee 1,047.75 25,146.00 1 Employee 1,010.79 24,259.00 2 Employees, each 954.20 22,901.00 1 Employee 866.66 20,800.00 Road and Bridge Precinct Three 1 Employee 1,212.70 29,105.00 • 2 Employees, each 993.16 23,836.00 1 Secretary 929.04 22,297.00 Page 3 of 6 632 1998 ORDER PASSING MAXIMUM ,SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCaEDULE - Continued MAXIMUM • SEMI-MONTHLY ANNUAL SALARY Road and Bridge Precinct Four 1 Employee $1,212.70 $29,105.00 1 Employee 1,129.37 27,105.00 3 Employees, each 1,053.08 25,274.00 6 Employees, each 1,022.04 24,529.00 1 Secretary 929.04 22,297.00 JUVENILE PROBATION 1 Chief Probation Officer 1,323.00 31,752.00 1 Probation Officer 1,145.29 27,487.00 1 Probation Officer 780.00 18,720.00 1 Secretary 999.41 23,986.00 Each of the officials named herein shall fix the compensation of the employee(s) authorized for his department within the maximum amounts authorized by this Order. Each of said officials will complete and deliver the payroll forms to the County Treasurer to indicate the pertinent information for all employees covered by the Fair Labor Standards Act who were employed during the pay period; he will also see that the necessary exemption certificates and other information are furnished to the County Treasurer so that proper deductions may be made and records compiled for Federal Withholding Tax, Social Security Tax, Group insurance, and Retirement Plan. EXTRA HELP - The various officials/supervisors will be allowed to employ extra help at the following maximum hourly rates: $5.15 for clerical help in county offices; $5.65 for islabor in the Road and Bridge Precincts and the Building Department; $6.00 for librarians; $7.00 for skilled help; $9.00 for heavy equipment operators; $9.00 for mechanics. Payments may be made up to the amount authorized in each department budget, approved by the commissioners Court in the 1998 Budget. The officials/supervisors affected by this Order will not obligate the County for the payment of any compensation in excess of the extra help allowance without prior authorization of the Commissioners court. These emOloyees will be considered part-time employees of the County and will be subject to Federal Withholding Tax and Social security Tax deductions. • APPROPRIATION FOR JUSTICE OF THE PEACE OFFICE PRECINCT 5 An annual allowance Of $900 will be paid from the General Fund to Justice of the Peace of Precinct 5 for expenses of office, at the semi-monthly rate of $37.50. Page 4 of 6 133 1998 ORDER PASSING MA%'_MUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued APPROPRIATIONS FOR TRAVEL ALLOWANCE The Commissioners Court further authorized the payment of travel allowance to certae officials using their private automobiles for in -county travel in carrying on the duties of their respective offices. These allowances are payable in semi-monthly installments, not to exceed the following annual amounts: GENERAL FUND County Judge Emergency Management Coordinator Constables, Precincts 1, 2, 3, 4, and 5, each Flood Plain Administrator Waste Management Supervisor Nurse I LVN I County Extension Agent CEAFCS Agent Marine Agent County Youth Coordinator SEMT-MONTHLY ANNUAL $200.00 $4,800.00 100.00 2,400.00 175.00 4,200.00 150.00 3,600.00 75.00 1,800.00 50.00 1,200.00 12.50 300.00 200.00 4,800.00 125.00 3,000.00 125.00 _ 3,000.00 225.00 3,000.00 Officers, agents or employees of the County will be reimbursed for actual traveling expenses while out of the County on official County business if in attendance at conferences relating to county government up to the amount authorized in the 1998 budget for this purpose. Reimbursement will be requested on the travel form available in the office of the County Treasurer and will be filed, with supporting documents, in the County Treasurer's office within one month after the trip has been made. Certain personnel will be reimbursed for actual traveling expenses in the county amounts not to exceed the appropriations authorized in the 1998 budget. Mileage reimbursement for the use of personal automobiles which have been authorized will be computed at the current rate set by the Internal Revenue Service for tax purposes. APPROPRIATIONS FOR CALHOUN COUNTY APPRAISAL DISTRICT Payable in quarterly installments to the Calhoun County Tax Appraisal District: QUARTERLY GENERAL FUND $31,250.00 HOLIDAY SCHEDULE The Court set the following holiday schedule for the calendar year 1998: Good Friday - 1/2 day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day New Year's Eve - 1/2 day New Year's Day April 10, p.m. May 25, Monday July 3, Friday September 7, Monday November 11, Wednesday November 26 & 27, Thursday & Friday December 24 & 25, Thursday & Friday December 31, Thursday, p.m. January 1, 1999, Friday However, it was agreed that if any of the above holidays should fall on a non-wor day, the employees should be allowed to observe the nearest working day preceding following the holiday. Page 5 of 6 634 1998 ORDER PASSING MAXIMUM SALARIES. MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued POLICIES PERTAINING TO SICK LEAVE, SOH RELATED ACCIDENTS, AND VACATION WILL BE •FOLLOWED AS PER EMPLOYEE POLICY AND PROCEDURES MANUAL. PASSED AND APPROVED, this the 12th day of January, 1998. l 0 • HOWARD G. HARTZOG, COUNTY CALHOUN COUNTY. AXAS w CALHOUN COUNTY, TEXAS Page 6 of 6 rroposals were received from Carter -Burgess, Inc., G & W Engineers, Shiner Moseley and Associates, and Testengeer, Inc. to perform the Engineering Feasibility Portion of the Magnolia Beach Erosion Mitigation Study. Linda Hetsel took the proposals to be scored and will bring them back Friday for a recommendation. 635 ORDER PLACINGf OFFICIALS ON SALARY BASIS A motion was made by Commissioner Finster and seconded by Commissioner Floyd to approve the following Order Placing Officials on a Salary Basis. Commissioners Finster, Floyd Belk, Jurek and Judge Hartzog all voted in favor. ORDER PLACING OFFICIALS ON SALARY BASIS On Motion by Commissioner Finster, seconded by Commissioner Floyd, and carried, that the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 12`h day of January, 1998, with County Judge Howard G. Hartzog presiding, and Commissioners Leroy Belk, Franklin Jurek, H. Floyd, and Kenneth Finster present and with Marlene Paul, County Clerk in attendance, there having come on for hearing the matter of determining whether county and precinct officers shall be compensated on a salary basis for the calendar (fiscal) year, 1998, it was ordered that all county and precinct officers and their deputies, clerk and assistants be compensated on a salary basis for the calendar (fiscal) year 1998, and the County Clerk is hereby ordered and directed to file a certified copy of this order with the State Comptroller of Public Accounts in Austin, Texas, on or before January 31, 1998. IT IS SO ORDERED, this 12`h day of January 1998 COMMISSIONERS' COURT OF CALHOUN OUNTY, S By Ifowird"artzod,,eourity Judge ATTEST: Marlefle Paul, County Clerk COUNTY JUDOE PRO-TEM - 1998 A Motion was made by Judge Hartzog and seconded by Commissioner Finster to elect Commissioner Jurek Judge Pro-Tem for 1998. Judge Hartzog( Commissioners Finster, Belk, Floyd and Jurek all voted in favor. SALARY GIRIEVANCE COMMITTEE - 1998 PUBLIC MEMBERS The following names were drawn to serve as public members of the Salary Grievance Committee for 1998: Edna Perez Reyes, P.O. Box 410, Port Lavaca,Texas Alvin Bland, 736 Brookhollow, Port Lavaca, Texas 63E'j Doyle Glynn Adams, P.O. Box 96, Port O'Connor,Texas The County Clerk will notify them and ask them to serve. • 1 LJ GRAND JURORS AND PETIT JURORS - PAY FOR 1998 A Motion was made by Commissioner Belk and seconded by Commissioner F1oXd accept the current jury pay of $6.00 when called for jury duty and not accepted and $10.00 a day if selected to serve on the jury. Commissioners Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. CONTRACT - SAN PATRICIO COUNTY - DETENTION OF JUVENILES A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Contract with San Patricia County for Detention of Juveniles. • Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. STATE OF TEXAS COUNTY OF SAN PATRICIO CONTRACT FOR SERVICES This Contract is made by and between San Patricia County, Texas and the Juvenile Board of San Patricia County, Texas, hereinafter called San Patricia County, and Calhoun County, Texas together with the Juvenile Board of Calhoun County, Texas, hereinafter called Calhoun County. The purpose of this contract is to provide detention facilities for Holdover services (prior to the initial detention hearing) for juveniles who are subject to the • jurisdiction of Calhoun County, and who have been detained pursuant to the provisions of the Texas Family Code. San Patricia County agrees: 1. to provide juvenile detention facilities on a space - available basis to Calhoun County; 2. to supervise the juvenile detainees from Calhoun County pursuant to all applicable state and federal laws and regulations pertinent to such matter; 3. to honor all lawful detentions ordered by Calhoun County Juvenile Courts or authorized by the Juvenile Authorities and not release any youth until release is authorized by said Courts or Juvenile Authorities of Calhoun County; 4. to submit a true and accurate billing to Calhoun County • showing the number of days or service to the Juvenile Authorities of Calhoun County, such billing to be submitted no later than the loth working day of the month following the month in which the services were rendered; 637 0 5. to account separately for the receipt and expenditure of • any and all state funds spent by Calhoun County for the subject services; and, 6, to retain all applicable records pertaining to the subject services for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. Calhoun County agrees; 1, to pay San Patricia County, Texas for the above described services at the rate of $85.00 per day of each child, and to make such payment in legal tender within the thirty days following receipt of the billing. ( A day shall be defined as a normal 24 hour day and any part of a day shall constitute a full day); 2. to pay for any emergency medical care if determined by a licensed medical doctor that such care is proper and necessary without prior notification or authorization by Calhoun County; 3, to maintain close and frequent communications with the detention staff of San Patricia County Juvenile Center regarding any pertinent activity; 4. to remove juveniles from San Patricia County Juvenile Center within 8 hours, when notified that the facility is over crowded or the juvenile has become unmanageable; 5. to provide San Patricia County Juvenile Center with proper legal forms of detention hearings as heard by Calhoun County. Such hearings or subsequent hearings and waivers of detention hearings must be held in Calhoun County according to • Section 54.01 [sub. sec. (a)) of the Family code, specifically under one of the conditions in Section 54.01 [sub. sec. (e)]; and, 638 6. to place the proposed approval of this contract on the • agenda of the Commissioners Court of Calhoun County and to have same properly approved by the Commissioners Court and have said Commissioners Court properly authorize the County Judge of Calhoun County to execute this contract and to provide San Patricio County with a certified copy of the minutes of the Commissioners Court meeting in which this contract and said authorization was approved. In the performance of all obligations undertaken under this Agreement, San Patricio County Juvenile Center has the sole and exclusive right to supervise, manage, control, and direct the performance of detention services and personnel, and Calhoun County shall have no right at any time to direct or supervise San Patricio County Juvenile Center or its agents or employees in the performance of such services or as to the manner, means or method • pursuant to which the services are performed. Calhoun County covenants and agrees that it will save San Patricio County harmless from any and all expenses and damages growing out of the claims of all persons not parties to this Contract related to the acts of all agents, servants and employees of San Patricio County in the performance of this Contract including both services rendered and the use and maintenance of tangible properties. Calhoun County covenants and agrees to pay all money damages imposed by any law or any Court decision upon San Patricio County, its agents or employees and any and all investigation and litigation expenses, court costs, interest and attorneys, fees incurred in resisting such claims within 30 days of the delivery of an itemized statement therefor to Calhoun County. r� 639 This Contract may be terminated by San Patricio County or Calhoun County for convenience or for cause, provided that termination for any reason shall not occur until 60 days following receipt of written notice by the party to be notified of such 0 termination. Calhoun County shall conduct regular financial and programmatic monitoring of the services provided by San Patricio County pursuant to this contract. • • ��o The Contract period shall begin on January 1, 1998 and shall • end on December 31, 1998 . This Contract may be modified only in writing and upon mutual agreement of the parties. This Contract and any properly documented modification thereof shall constitute the entire agreement between the parties. Calhoun County Juvenile Board BY: Chairman, Juvenile Board of Calhoun County, Texas ADDRESS: DATE: C] MMM ATT ST: Clerk, oouunty, Tx ADDRESS: DATE: r� San Patricio Co Juvenile Board BY: hli4t-ff , Chairman, Ju enile Board of San Patricio County, Texas ADDRESS: 400 West Sinton Street Sinton, Texas 78387 DATE: ATTEST Clerk, San Patricio County, Texas ADDRESS: 400 West Sinton St. DATE: Courthouse Sinton, Texas 78387 641 CONTRACT — VICTORIA COUNTY_ JUVENILE DETENTION CENTER A Motion was made by Commissioner Finster and seconded by Commissioner Belk to aVprove the following Contract for Residential Services with Victoria County. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. IN THE STATE OF TEXAS COUNTY OF VICTORIA OF O J M TFX�S CONTRACT FOR RESIDENTIAL SERVICES This agreement is made on this the 1st day of January 1993, by and between VICTORIA COUNTY and e— 61 Apy N County, a political subdivision of the state of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, VICTORIA COUNTY operates the Victoria County Juvenile Detention Center • ("DETENTION CENTER") and has contracted with other various probation departments for the housing of juveniles; and WHEREAS, the DETENTION CENTER has been duly inspected and certified as being suitable for the detention of juveniles by the Victoria County Juvenile Board. NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide housing in the DETENTION CENTER for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, and are court ordered as a condition of probation to be placed in the Post -Adjudication Placement Alternative Program. 1.02 The goals, outputs, and measurable outcomes directly related to program objectives are: GOALS: For youths placed in the post -adjudication, long-term residential program to successfully complete the program by gaining insight into why they commit criminal acts and help them devise alternatives to this type of behavior. OUTPUTS: Youths will [cam how to express insight into the cause of their illegal/armsocial behavior and into the self-destructive aspects of such behavior. Juveniles will participate in all programs of the facility as well as educational classes on a daily basis. Group and individual counseling will be utilized to help the juvenile achieve and maintain a level three on the point/level system. Upon successful • completion of the program, the juvenile will be released being able to verbalize a plan of their own for being a responsible, law abiding citizen. MEASURABLE OUTCOMES: The program will reduce, if not eliminate, the actions which lead to the juvenile committing criminal acts which harm others or which destroy property. 642 ARTICLE It 2.01 TERM: The term of this contract is for a period commencing on the Ist day of January, 1998 and terminating on the 31 st day of December, 1998. 2.02 TERMINATION: This contract may be terminated without cause by either party upon thirty (30) calendar days written notice to the other patty. This contract may also be terminated immediately for cause if CONTRACTOR fails to provide proper documentation or otherwise breaches the covenants and agreements contained herein. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE iH 3.01 FACILITIES: VICTORIA COUNTY agrees to provide those juveniles housed in the DETENTION CENTER, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such detention space and service shall be provided by VICTORIA COUNTY at the request of CONTRACTOR. Such space, however, will be provided by VICTORIA COUNTY to CONTRACTOR on a space available basis, (as determined by VICTORIA COUNTY.) 3.02 MEDICAL: In the event the parent of any juvenile and/or such juvenile medical insurance does not cover the cost of medical care, emergency examinations, treatments and/or hospitalization, CONTRACTOR agrees to be responsible for payment. VICTORIA COUNTY will notify CONTRACTOR of any medical emergency or condition requiring medical care within one regular working day of its occurrence. iARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY THREE DOLLARS ($83.00) per day per child for each day the CONTRACTOR has juveniles in the DETENTION CENTER. Charges will include the day of admittance, regardless of hour of admittance, plus the number of days unfit released including day of release, regardless of hour. 4.02 BILLING: VICTORIA COUNTY agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by VICTORIA COUNTY forjuveniles of CONTRACTOR through the date of the bill. Billings shall be made to CONTRACTOR at the address of or such address requested in writing by CONTRACTOR 4.03 PAYMENT: Payment shall be made monthly within twenty (20) days after billing by VICTORIA COUNTY. Payment shall be made to: Victoria County Juvenile Services Department 97 Foster Field Drive Victoria Texas 77905 643 • ARTICLE V 5.01 CONDITIONS FOR PLACEMENT: When a juvenile is transported to the DETENTION CENTER, the officer effectuating the transfer should have the following with him: I) Two copies of the signed Disposition Order with the conditions ordering the child into placement; and 2) A copy of the written notification from CONTRACTOR to child's parents advising of his or her whereabouts. 5.02 RELEASE: Juveniles placed in Post -Adjudication care in the facilities shall be released at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR, and at such time, CONTRACTOR shall, at its expense, remove such Juveniles from the facility. 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post -Adjudication care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above section 5.02 by 12:00 noon of the last day of placement, VICTORIA COUNTY will immediately deliver the Juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be assessed a traveling charge to be determined by VICTORIA COUNTY. 5.04 ORDERS OF RELEASE: Juveniles placed in the DETEN i oN CENTER shall not be removed • prior to the dates set forth in the Court Order except to the Probation Officer or as allowed in Section 5.05, without delivery of Order for Release signed by the Judge of the Juvenile Court of CONTRACTOR. In the event said Juvenile is not removed by the CONTRACTOR, VICTORIA COUNTY is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.03 above. 5.05 EXAMINATIONS: if a Juvenile is placed in the DETENTION CENTER, and if found, in the sole judamient of VICTORIA COUNTY, to be mentally or physically unfit, dangerous and/or unmanageable or such juvenile's mental or physical condition would or might endanger that juvenile or other occupants of the DETENTION CENTER, then VICTORIA COUNTY will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event later than twelve (12) hours after notification. in the event said juvenile is not removed, VICTORIA COUNTY is authorized by CONTRACTOR to removejuvenile. CONTRACTOR shall be charged for same in accordance with Section 5.03. 5.06 ACCEPTANCE: VICTORIA COUNTY agrees that the DETENTION CENTER will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, sex, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants, or employees in any way to manage, control, direct or instruct VICTORIA COUNTY, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the • maintenance and operation of the DETENTION CENTER. 644 ARTICLE VII 7.01 INSURANCE: CONTRACTOR shall, at its sole expense, procure and maintain throughout the • terrr.of this agreement, a policy or policies of insurance covering, among other matters that CONTRACTOR shall desire, any and all damages and/or claims that might arise out of the detention of juveniles placed by CONTRACTOR in the DETENTION CENTER. Such insurance shall include, but not be limited to, breach of confidentiality. 7.02 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of VICTORIA COUNTY agreeing to provide access to information or records pertaining to ajuvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless VICTORIA COUNTY, and or its officials, agents and employees for any damages and/or claims, including but not limited to attorney's fees incurred in the event that any breach of confidentiality occurs as a result of VICTORIA COUNTY providing the information or records to CONTRACTOR. ARTICLE VM 8.01 Victoria County and/or all subcontractors shall provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. 8.02 With respect to any contracts between Victoria County and any subcontractor, the 1998 State Financial Assistance Contracts will be adhered to: All subcontractors shall be required to adhere to all applicable state and federal laws and regulations pertinent to the subcontractor's provision of services. All subcontractors will account separately for the receipt and expenditure of any and all state funds • received from Victoria County. Ali subcontractors receiving any funds under this contract shall retain all applicable records for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. Victoria County shall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances of and compliance with contractual provisions between Victoria County and any subcontractor. ARTICLE IX 9.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement. • 645 ARTICLE X 10.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE XI 11.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XII 12.01 ATTORNEY'S FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Ageement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. ARTICLE XM 13.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and venue shall like exclusively in Victoria County, Texas. ARTICLE XIV 14.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XV 15.01 LEGAL CONSTRUCTION: In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any request, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. n U 646 Executed this the day of is> 19 , to be effective 19 . each copy hereol'shall be considered an original copy for all purposes. Chairman Victoria County Juvenile Board Chairman Victoria County Judge Co. Juvenile Board Chief Juvenile Probation Officer Vittoria County Juvenile Services Department Chief Juvenile Probation Of£cer Dept, Co. Juvenile Services G47 COMMISSIONERS COUR'l Cou ty Judge Commissio er,' recinct I Commissioner, Precin ommissioner, Precinct 3 IV. Commissioner, Precinct 4 VICTORIA COUNTY COMMISSIONERS COURT Helen R. Walker County Judge 0 Chris Rivera Commissioner, Precinct I Jerry Nobles Commissioner, Precinct 2 • John J. Hammack Commissioner, Precinct 3 Rex L. Easley Commissioner, Precinct 4 M FUEL STORAGE TANK FOR SHERIFF'S DEPT This was passed until Friday? January 16th. The following Site Operation, Waste Handling and User Fees were discussed by the Court. Effective February 1, 1998 Calhoun County, Texas Solid Waste Disposal/Recycling Facility Landfill Road • Port Lavaca, Texas Site Operation, Waste Handling and User Fees January 7,1998 1. The Facility is located approximately two miles north Highway 87 from Highway 35. Turn right off 87 to Westerlund Grade Toad. Turn left on Landfill Road. This Facility is not a landfill, but transfers acceptable waste to Victoria Regional Landfill. The Facility is owned and operated by and for Calhoun County. 2. HOURS OF OPERATION: 8:00 a.m. - 5:00 p.m. Monday thru Wednesday and Friday; 8:00 a.m. - 12 noon on Saturdays. Closed to the public Thursdays and Sundays. Note: The site will be closed on all County holidays. 3. RULES FOR TRANSPORTING: All waste must be bagged or in containers weighing no more than 50lbs. Loose waste must be transported directly to the Victoria Regional Landfill for unloading. All materials should be covered to prevent loss on roadways. 4. USER FEES: This fee will be charged based on the type and quantity of material being brought to the site. Charges for quantities of mixed material types will be at the highest fee. All charges will be computed by Ohe site attendant based on the. following guidelines. A. HOUSE WASTE: 1. COMPACTIBLE: Minimum fee (up to 2-33 gal. trash bags) ............................. $ 2.00 Each additional (33 gal.) bag.: .............................. ...... $ 1.00 Per cubic yard (uncompacted)..................................... $ 6.00 Trash barrel-55 gal. (contents unburned) ............................. $ 2.00 Trash barrel-55 gal. (contents burned) ................................ $ 5.00 Per pick up (load level with top of bed) Full bed (approx. 8' x 6' x 1.6').......................................$16.00 Intermediate bed (approx. 8' x 5' x 15) ............................. $12.00 Small bed (approx. 6 x 5' x 15) ............................... $10.00 2. BULK ITEMS: Standard couch (each) ...........................................$ 7.00 Hide -a -bed couch (each) .........................................$ 9.00 Largechairs (each) ............................................. $ 5.00 Mattresses ............................................... Single (eachle (each) Queen/Double (each) $ $ 2.00 $ 3.00 King (each) ........................... :: $ 4.00 Drums-55 gal . ......................................... $ 2.00 B. TIRES: (see item #5 & 6) Up to 17" rim size (each) ......................................... $ 2.W 17" up to 24" rim size (each) ....................................... $ 8.00 24" rim size and over (each) ..................................... $22.W 649 C. BRUSH: Per cubic yard ..................................................$ 6.00 Per pickup (load level with top of bed) Full bed (approx. 8' x 6' x 1.6') .............................. $16.00 Intermediate bed (approx. 8' x 5' x 1.5') ......................... $12.00 Small bed (approx. 6' x 5' x 1.5') ......................... $10.00 D. AUTO WASTE: Antifreeze (per gal.) ............................................ $ 1.00 Oil filters Car (each) ............................................$ .25 Industrial (each) ................................. $ 1.50 Oil (per gal.) ......................................... N/C Batteries (each) ......................................... N/C E. SCRAP METAL: Aluminum (per ton) ....................................... "" - Copper (per ton) ......................................... N/C Steel (per tdn)........................................... N/C Mixed (per ton) ...........................................N/C Large appliances (each) ................................... $ 2.00 F. CANS: Aluminum (per lb.) ............................................ N/C Steel (per ton) ..................................................N/C G. PAPER: Delivered to Recycle Center Mixed (per ton) ........................................ N/C News (per ton) ..................................... N/C File stock (per ton) .................................... N/C N/C White (per ton) ..................................... Computer (per ton) ................................... N/C ) ................................... (per ton) N/C Picked up at place of business Pick up (each) (Max. of I cy. per pickup) ..................... $ 5.00 For each additional cubic yard ............................. Later H. CARDBOARD: Delivered to Recycle Center ..................................... .. N/C Picked up at place of business Pick up (each) (Max. of 1 cy. per pickup) ....................... $ 5.00 For each additional cubic yard .............................. Later I. GLASS: Brown (per ton) .................................................N/C Clear(per ton) ..................................... .............. N/C Other (same as compactible house waste) J. PLASTIC: Grade 1-Clear (per ton) ............................................... N/C Grade 2 �uGS Milk.> (Per ton) ............................................. N/C Mixed -Colored (per ton) .......................................... N/C • • 0 65® 5. RECYCLING NOTICE: There will not be a charge for most recyclable items which are delivered to the Recycle Center and that are separated and placed in specially marked containers for recycling. SEE ATTENDANT FOR .INFORMATION AND INSTRUCTIONS. Items accepted for recycling are: 1. Corrugated Cardboard 2. Office Paper (sorted white, computer, mixed) 3. Newspapers (with inserts) 4. Magazines, Catalogs - NO phone books 5. Tin Cans 6. Aluminum Cans 7. Glass (sorted brown, clear - food or beverage containers only) 8. Plastic #1 (soda bottles, etc.) 9. Plastic #2 Natural (milk and water jugs) 10. Plastic #2 Mixed or Colored (soap, clorox, shampoo, etc.) 11. Plastic Bags #2 (HEB, Stanley's, Wal-Mart, shopping bags) 12.Oil 13. Auto Batteries ALL UNACCEPTED RECYCLABLES WILL BE CHARGED FOR DISPOSAL IF LEFT AT OUR FACILITY. 6. WASTE MUST BE SEPARATED INTO AT LEAST THE FOLLOWING CATEGORIES• • Compactible Waste (paper, plastic, glass, food/drink cans, clothing) • Small Appliances • • Large Appliances • Cardboard • Furniture, Bedding, Carpet • Wire • Metals (all except small drink/food cans) • Concrete • Tires (Rims must be removed from all tires) • Waste Oil (in leak -proof containers up to 5 gallon size, with pouring spout) • Used Oil Filters (not drained) (See #7 for information on disposal of empty oil containers and oil soaked debris.) 7. PROHIBITED ITEMS: Basically any item designated by the Environment Protection Agency (EPA) and the Texas Natural Resources Conservation Commission (TNRCC) as "Hazardous Material" is restricted from disposal at the site. The most common items are: -Asbestos or asbestos containing materials • Batteries (see #8) • Fluorescent light ballasts (see #8) • Starting capacitors (see #8) • Herbicide, insecticide & fungicide (see #8 on empty containers) • Freon • •PCBs • Lead (lead based paints) • Oil based paints • Construction/Heavy Equipment Tires: All large tires designed for off -the -road use on heavy equipment including Earth -movers, Loader/Dozers, Graders or Mining equipment, CANNOT BE ACCEPTED. • Liquids 651 EXCEPTIONS: A. Refrigerated appliances may be accepted if they have been properly purged of oil and freon and tagged by a licensed refrigeration service person. Such appliances that no longer have the compressor or starting capacitor on them are acceptable. have been triple -rinsed can be accepted. Separate from B. Pesticide, herbicide and fungicide containers that other waste and tell attendant C. Starting capacitors and fluorescent light ballasts may be accepted if the phrase "No PCBs" is printed on the label. Separate from other waste and tell attendant D. Empty oil containers and oil soaked debris may be accepted. Containers must be drained. These may be included with household waste. E. Batteries (lead -acid) are being accepted for the convenience of Calhoun County residents. Separate from other waste and tell attendant. F. Burned Garbage: The burning of domestic waste is permitted in Calhoun County at property designed for and used exclusively as a private residence, housing not more than three families, when the waste is generated only from that property. DOMESTIC WASTE is defined as "Waste not normally resulting from the function of life within a residence." Items of such waste that can be burned include such things as kitchen garbage, untreated lumber, cardboard boxes, packaging (including plastic and rubber), clothing, grass, leaves and branch trimmings. Items that cannot be burned include such things as tires, non -wood construction/demolition debris, furniture, carpet, electrical wire, appliances, treated wood, plastics, heavy oils, asphaltic materials, potentially explosive materials, chemical waste and items containing natural or synthetic rubber. Ash from burned domestic waste is acceptable for disposal. G. Anti -freeze: Anti -freeze will be accepted for recycling if brought to the facility in a leak -proof container and is not mixed with anything other than water. is 9. Please refer questions and comments concerning solid waste and the operation of the solid waste/recycling facility to the Calhoun County Solid Waste Coordinator and/or Solid Waste Disposal/Recycling Facility. The phone number is (512) 552-7791. TESE PROCEDURES FOR THE DISPOSAL OF ATED BY FEDERAL STASOLIDD TE DIRECTIVES. PLEASE HELP US MAINTAINGIVING BY YOUR SUP ORTAND AND COOPERATION. 0 Patricia Kalisek Calhoun County Solid Waste Coordinator Facility Site Supervisor A Motion was made by Judge Hartzog and seconded by Commissioner Finster to adopt the tire section and the Auto Waste section of the Landfill recycling fees at this time and that the entire Order be published in the newspaper and have time for public comment which would last until our next meeting, January 30th, with regard to the increase in the prices. Judge Hartzog, Commissioners Finster, Belk, and Jurek all voted in favor. Commissioner Floyd voted against. ELECTIONS - MOVE VOTING PRECINCT #10 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to move Voting Precinct No. 10 Polling place approximately 100 ft: from Old Wilkins Elementary School to the Sunlight Girls Building . Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. - 652 INTERLOCAL PARTICIPATION AGREEMENT.- TEXAS ASSOCIATION OF COUNTIES WORKERS' COMPENSATION Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Interlocal Participation Agreement for Texas Association of Counties • Workers' Compensation Self -Insurance Fund and authorize the County Judge to sign. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. INTERLOCAL PARTICIPATION AGREEMENT FOR TEXAS ASSOCIATION OF COUNTIES WORKERS' COMPENSATION SELF-INSURANCE FUND This agreement, entered into between the Texas Association of Counties Workers' Compensation Self -Insurance Fund (hereinafter called "Fund") and Calhoun County (hereinafter called "Member") shall be effective as of the date hereinafter shown. RECITALS • WHEREAS, the Fund is sponsored by the Texas Association of Counties (hereinafter called "TAC"), and the Fund was created to provide workers' compensation coverage for its Members pursuant to the provisions of Chapter 504, Labor Code, V.T.C.A.; Article 715c, Rev. Civ. Slat. Ann.; and Chapter 791, Government Code, V.T.C.A.; and WHEREAS, in consideration of other Member counties and political subdivisions executing other interlocal participation agreements with the Fund, which need not be identical in form or content and in consideration of the provision of a plan of pooled self- insurance, as authorized in the above -referenced statutes, to obtain workers' compensation coverage through the economical method of pooled self-insurance; and WHEREAS, Member, a Texas political subdivision, desires to take advantage of the benefits made available through the Fund; and WHEREAS, the parties recognize that the Fund is a Workers' Compensation self- insurance fund authorized by statute and the coverage provided is not considered and does not constitute insurance under any Texas law, including the Texas Insurance Code nor under the common law; NOW, THEREFORE, it is Agreed and Understood among the parties as follows: W/C Board Approved 11/25/97 LGL 653 SECTION I PARTICIPATION 1.01 Agreement to Particinate Fund Member hereby contracts to become a member of the Fund. THIS IS NOT A CONTRACT OF INSURAuVCE and Member does not and cannot hereby elect to create any contract of insurance. 1.02 Term of Agreement The term of this Agreement shall commence on the 1st day of January, 1998, and shall continue in full force and effect for a period of one ! 1) year. This Agreement shall be automatically renewed annually for an additional one (1) year term without the necessity of any action by the parties other than the acceptance of any amendments to the coverage contract and rates. Either party may elect not to renew this Agreement by giving written notice at least thirty (30) days prior to the end of the original term or any renewal term. 1.03 Termination of Aereement This Agreement may be terminated by either party by giving sixty (60) days written notice of intent to terminate the Agreement to the other party. Any notice of intent to terminate must be delivered by deposit in the U. S. Mail, certified, return receipt requested. The Fund may, in its discretion, permit any Member, upon Member's written request, to terminate the Agreement by giving to the Fund written notice of not less than sixty (60) days. The Fund may terminate the Fund Member with immediate effect for non-compliance with the provisions of this agreement or the bylaws of the Fund. SECTION 2 ADMINISTRATION 2.01 Fund Administrator The Texas Association of Counties (hereinafter referred to as "TAC") or its designee, is the administrator of the Fund. All communications and correspondence relative to the Fund shall be addressed unless notified of a change of address, to TAC as follows: Texas Association of Counties Workers' Compensation Self -Insurance Fund P. 0. Box 2131 Austin, Texas 78768 W'C Board Approved 1 tl25/97 LGL 0 654 • 0 3.01 SECTION 3 MEMBER CONTRIBUTION Annual Estimated Payroll An annual estimated payroll, by payroll classifications of the Fund Member, shall be submitted by the Fund Member to TAC no later than sixty (60) days prior to the first day of the Fund year. It is understood that the annual estimate shall be adjusted at the end of each Fund year to reflect the actual payroll on the books of the Fund Member. The Fund year shall be from January 1 to December 31. 3.02 Contribution determination The Fund Member agrees to pay into the Fund a contribution amount determined in accordance with subparagraph (a) or (b), and (c) as follows: (a) the contribution amount shall be equal to the premium payable as a manual premium for a workers' compensation insurance policy except as modified hereunder. The manual premium shall be computed by using as a guide the rates promulgated and payroll classifications established for use in workers' compensation insurance by the Texas Department of Insurance. The amount adduced using the above formula shall be modified by the "experience modifier", computed in accordance with the Texas Experience Rating Plan Manual or other experience rating plan approved by the Board, applicable to the Fund Member. An initial experience modifier shall be applicable, if the Fund Member previously was insured by a policy of workers' compensation insurance and earned an "experience modifier" for the current policy year. The "initial experience modifier", if applicable to the Fund Member, shall be the same as the "experience modifier" earned while insured under a policy of workers' compensation insurance. Should the Fund Member not have earned an "experience modifier", the premium produced by using the rates promulgated and payroll classifications established by the Texas Department of Insurance shall be the annual amount of contribution due and payable to the Fund until an "experience modifier" is earned. If an experience modifier has not been earned, the Fund, using the prospective Fund Member's loss experience and payroll exposure data on file with the Texas Department of Insurance, may compute a modifier in accordance with the Experience Rating Plan Manual or other plan as approved by the Board. Should the Fund Member not have earned an experience modifier and verifiable loss/payroll data is not available to calculate one, the premium produced by using the rate promulgated and payroll classifications established by the Texas Department of Insurance shall be the amount of contribution due and payable to the Fund. W/C Board Approved I IM/97 LGL 655 (b) The Fund may, at any time, as an alternative method of determining the contribution amount, adopt a rate plan based upon the experience of the Fund and/or its members, or upon other factors. (c) Once the annual amount of contribution due is determined less any TAC discount, if applicable, the Fund Member shall pay such amount in advance quarterly, with the four (4) payments due upon receipt of invoices. It is understood by the Fund Member that the annual payment of contributions may be altered on an interim basis as a result of increased benefit levels mandated pursuant to the Texas Workers' Compensation Act or other adjustments in the law. If the contribution amount is determined under subparagraph (a) herein, any alteration of the annual amount of contributions shall be predicated on the rates and payroll classifications of the Texas Department of Insurance. All contributions due hereunder shall be payable to the Fund at the offices of TAC. 3.03 Estimated Contribution The estimated annual amount of contribution for the Fund Members shall be based upon payroll estimates and shall be payable as provided in No. 4 above. At the end of each and every Fund year there shall be submitted by the Fund Member actual payrolls as reflected by the books and records of the Fund Member, Actual payrolls shall be submitted no later than thirty (30) days after the end of the Fund year. Any additional amounts of contribution payable shall be billed and overpayment adjusted by refund to the Fund Member. The Fund reserves the right to audit the payroll records of any Fund Member. 3.04 Experience Modifier The Fund shall calculate and furnish each Fund Member its individual experience modifier, when earned, in accordance with the provisions of the applicable experience rating plan as approved by the Board. 3.05 Department Rates as Guide In order to have an orderly and well understood basis for contributions to the Fund, unless another plan is adopted by the Fund's Board of Trustees under the Fund Bylaws, the current plans and further amendments with respect to workers' compensation rates and premiums of the Texas Department of Insurance are hereby adopted as a guide, but by such adoption it is recognized that the rating structure promulgated by the Texas Department of Insurance is not applicable to self-insurance, and there is no intention to bestow rating authority over this plan of self-insurance upon the Texas Department of Insurance. Any reference at any time in this contract to an insurance term not ordinarily a part of self-insurance shall be deemed for convenience only and is not to be construed as W/C Board Approved 11125197 LGL 4 • • • 656 ,10 being contrary to the self-insurance concept except where the context clearly indicates no other possible interpretation, such as, but not limited to, reference to the term "reinsurance". SECTION 4 REINSURANCE 4.01 Provision of Reinsurance The Fund agrees that it shall endeavor to maintain an aggregate stop loss reinsurance treaty and/or reserves sufficient to assure that the incurred, fully developed losses and expenses for the total Fund shall not exceed the contributions paid and payable by the Fund Members into this Fund. The Fund Member has no joint or several liability other than the maximum annual contribution payable by the Fund Member. Any savings to the Fund resulting from overall loss experience shall be available for dividend credit, or other appropriate use for the benefit of the Members, as determined by the Board of Trustees (hereinafter referred to as `Board") from time to time. The Fund shall invest any and all funds that are on deposit with the Fund and the investment earnings from these particular funds shall be used for the benefit of the Fund Members until such time • as the Board deems that it is financially feasible to declare dividends or make other appropriate use for the benefit of the Members. The Fund may provide for reinsurance of the Fund itself at a level to be determined by the Fund Board of Trustees in their sole discretion. The participation of the Fund Member shall at all times be on a nonassessable basis beyond the annual amount of contribution. SECTION 5 SAFETY 5.01 Regulations, Inspections and Reports The undersigned Fund Member agrees to cooperate in instituting any and all reasonable safety regulations that may be recommended for the purpose of eliminating or minimizing hazards that may contribute to the workers' compensation losses. In the event that the recommendations submitted by the Fund seem unreasonable, the Fund Member has a right to appeal to the Board of Trustees. Fund Member agrees to comply with any safety program adopted by the Board of Trustees which is in accordance with any standard recognized nationally or statewide. Fund Member hereby consents to safety isinspections to be made by Fund, and the making of written reports of Fund's findings to Fund Member and the State Workers' Compensation Commission or other relevant State agency. Fund Member hereby agrees to hold Fund harmless from any liability which W/C Board Approved 11/25/97 LGL V357 may arise as a result of any such report if such report is prepared pursuant to the request of any state or federal agency. Such safety inspections are for the benefit of the Fund exclusively, and not for Fund Member. Such safety inspections shall not relieve Fund Member of any duty it has under law to provide safety inspections. • SECTION 6 MEMBER'S FUND COORDINATOR 6.01 Appointment and Notices The Fund Member agrees to appoint a workers' compensation coordinator for the Fund Member and that the Fund and TAC shall not be required to contact any other individual except this one person. Any notice to, or any agreements with, the workers' compensation coordinator shall be binding upon the Fund Member. The Fund Member reserves the right to change the coordinator from time to time by giving written notice to the Fund and to TAC. SECTION 7 CLAIMS FUNCTIONS 7.01 Claims Administration The Fund agrees to administer the payment, settlement and denial of, as • appropriate, any and all claims for workers' compensation benefits after the notice of injury has been given, to prepare all forms required of the Fund by the relevant state agency, and to provide a defense. The Fund shall carry on all negotiations with the injured employee or such employee's attorney throughout all administrative and legal proceedings. If a personal appearance by employer or co -employee is necessary, the expense of this appearance shall be paid by the Fund Member. The Fund shall retain and supervise legal counsel in behalf of and at the expense of the Fund necessary for the prosecution or defense of any workers' compensation litigation. There will be safety engineering services provided by or arranged by the Fund for the Fund Members to assist them in following a plan of loss control that may result in reduced losses. TAC or its designee shall provide all of the services and perform the duties of the Fund under this contract as provided in a service contract entered into by and between TAC or its designee and the Fund on behalf of the Fund Member. W/C Board Approved 11/25/97 LGL • 658 • 7.02 Claims Information There shall be supplied to each Fund Member timely computer printouts involving a statement of claims, claims status, and activity reports cumulative for each Fund year. SECTION 8 AUTHORIZATIONS 8.01 Ratine Forms and Data The Fund Member agrees to execute necessary authorization forms permitting the Fund and TAC to obtain from the Texas Department of Insurance the experience rating modification for the Fund Member if the Fund Member previously carried workers' compensation insurance. Upon any contract termination (or nonrenewal), the Fund Member agrees that the Fund may file with the relevant State Agency loss and payroll data pertaining to the Fund Member as used to develop experience and modification. SECTION 9 SUITS FOR BENEFITS 9.01 Defense and Settlement The undersigned Fund Member does hereby agree that any suits brought by one of its employees for benefits pursuant to the provisions of Chapter 504, Labor Code, V..T.C.A., shall be defended in the name of the county by the counsel selected by the Fund. Full cooperation shall be extended to supply any information needed or helpful in such defense. The prerogative to settle, defend, or appeal such suits shall rest solely with the Fund with the advice of the Commissioners' Court or other appropriate governing body, if warranted, and, in accordance with usual procedures in the insurance industry in the settlement of workers' compensation claims. SECTION 10 FORWARDING DOCUMENTS TO FUND 10.01 Obligation to Promptly Forward Documents The Fund Member agrees to promptly forward to the Fund or its designee all • documents (or copies if appropriate) in its possession which are relevant to any workers' compensation claim to be handled by the Fund. The Fund Member further agrees to promptly forward to the Fund or its designee all documents (or copies if appropriate) in WIC Board Approved 11/25/97 LGL 659 its possession which relate to any claim, lawsuit or proceeding brought by any third party, if the claim, lawsuit or proceeding concerns or involves the Fund Member's workers' compensation coverage under this Interlocal Participation Agreement. SECTION 11 BYLAWS AND BYLAWS AMENDMENTS 11.01 Bylaws and Changes to Bylaws Binding The Fund Member agrees to abide by the Bylaws of the Fund as adopted by the Board of Directors of the Texas Association of Counties. Any amendment to the Bylaws shall become binding on Fund Member upon its adoption unless it is in direct conflict with specific vested rights of Fund Member. The provisions of any amendment which alter accrued rights of a Member under this contract shall be effective on the tenth (10`s) day after written notice of the provision has been served on Member, or otherwise as the parties may agree. If Fund Member objects to change affecting existing rights, Member may appeal the matter to the Board within ten (10) days of receipt of the notice. The effective date of the proposed change shall then be abated pending resolution of the matter by the Board. SECTION 12 • AUDITS 12.01 Fund Arrangement for Annual Audit The Fund shall be annually audited by a certified public accounting firm, as arranged by the Fund. SECTION 13 EXTENT OF COVERAGE 13.01 Coverage only for Benefits The Fund Member agrees that it, and not the Fund, is responsible for any liabilities or payments in excess of the benefits regularly provided by the workers' compensation law, including, but not limited to, those incurred where the Fund Member discharges, coerces or otherwise discriminates against any employee in violation of the workers' compensation law, and nothing herein shall be construed to create an obligation of the Fund to provide a defense to claims or allegations of such violations in a lawsuit. W/C Board Approved 11/25/97 LGL 660 • SECTION 14 FAILURE OF PAYMENT 14.01 Suit Upon Failure to Pay Should the Fund Member fail to make the required quarterly payment hereunder, this lnterlocal Participation Agreement may be cancelled or suit may be brought to collect any outstanding contributions due and payable to the Fund. The Fund Member agrees that in such a suit, Fund shall be entitled to reasonable attorney's fees, plus court costs. 14.02 Termination Upon Failure to Pay In the event that the Fund Member fails or refuses to make the payments of contributions as herein provided, the Fund reserves the right to terminate such Fund Member by giving ten (10) days written notice and to collect any and all contributions that are earned pro-rata for the period preceding contract termination. If the Fund Member is terminated hereunder, the Fund Member shall not be entitled to any dividends developed and payable or that may become developed and declared for any period prior to the termination. SECTION 15 • AMENDMENT OF THIS AGREEMENT 15.01 Amendment by Agreement or Other Provisions This Agreement shall not be amended or modified other than in a written agreement signed by the parties, or as otherwise provided under this Agreement. SECTION 16 MISCELLANEOUS 16.01 Eligibility of Fund Member The Fund may permit membership of any entity authorized by statute to participate in the Fund. 16.02 Applicable Law This Agreement is entered into, and executed and is totally performable in the • State of Texas , County of Travis, and all questions pertaining to its validity or construction shall be determined in accordance with the laws of the State of Texas. WIC Board Approved 11/25/97 LGL 9 m 16.03 Acts of Forbearance No act of forbearance on the part of either party to enforce any of the provisions of this Agreement shall be construed as a modification of this Agreement nor shall the failure of any party to exercise any right or privilege herein granted be considered a waiver of such a right or privilege. 16,04 Effect of Partial Invaliditv In case any provision of this Agreement is held illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining provisions of this Agreement. IN WITNESS WHEREOF, we hereunto of indicated below. TEXAS ASSOCIATION OF COUNTIES WORKERS' COMPENSATION SELF- INS7=D4c By Executive Director, or authorized designee for Texas Association of Counties Date: December 22, 1997 Date: W/C Board Approved 11/25/97 LGL 10 Member's Fund Coordinator Name: Address: Phone: • 662 MAINTENANCE CONTRACT FOR DEFIBRILLATORS FOR EMS A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to accept the following maintenance contract with Physio-Control Corp. for Defibrillators for EMS. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. *SERVICE ORDER Contract Number: End User Customer # 02211901 CALHOUN COUNTY EMS 216 EAST MAHAN PORT LAVACA, TX 77979 This Service Order begins on 2/ 1/98 and expires on 1/31/99. Bill To Customer # 02211901 CALHOUN COUNTY EMS 216 EAST MAHAN PORT LAVACA, TX 77979 The. designated Covered Equipment is listed on Schedule A. This Service Order is subject to the terms and conditions on the reverse side of this document and any Schedule B if attached Price of coverage specified on Schedule A is $4,951.00 it term. payable in Annual installments. pecial Terms 10% discount on accessories 5% discount on defib. and pacing electrodes i PRY OL CORPORATION BY: 0111 if/S Date: y Title: 3 Territory Rep: •Ronald Garcia Phone: 800-442-7142 FAX: 800-772-3340 Reference Number: C53-1202 Renewal Purchase Order Number: Customer Contact: Henry Barber Phone: 512-552-1140 FAX: 1124197 663 PHYSIO-CONTROL CORPORATION PRODUCT SUPPORT PLAN •LIFEPAKO 200 automatic advisory defibrillator SCHEDULE B Testing simulator repair is included. Battery charger is included. PHYSIO-CONTROLO Battery Pak Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Dismrding/Becycling Batteries." Batteries Ming to meet battery performance tests should be removed from service and properly discarded (recycled). Physio-Control shall replace up to 2 Physio-Control Battery Cells per year per LIFEPAK® 200 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. LIPEPAK® 300 automatic advisory defibrillator Testing simulator repair is included. • Battery chargers are included and shall be exchanged up to one battery charger per Lifepak 300 automatic advisory defibrillator (listed on Schedule A) as determined necessary by Physio-Control. P14YSIO-CONTROLO Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to 3 Physio-Control Battery Pak per year per LIFEPAKO 300 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. • 1/24/97 Page 3 664 PHYSIO-CONTROL CORPORATION • PRODUCT SUPPORT PLAN SCHEDULE B L1F•EPAKO 300 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. • • Battery chargers are included and shall be exchanged up to one battery charger per Lifepak 300 automatic advisory defibrillator (listed on Schedule A) as determined necessary by Pbysio-Control. PHYSIO-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to I Physio-Control Battery Pak per year per LIFEPAK& 300 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. LIFEPAK® 200 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. Battery charger is included. PHYSIO-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to 2 Physio-Control Battery Cells per year per LIFEPAKID 200 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. 1/24/97 Page 2 665 • PFIYSIOL CORPORATION RRATION VICE SCHEDULE A Contract Number. Servicing Rep: Ronald Garcia, WECC53 District: SOUTHWEST- 623 Phone: 800-442-1142 FAX: 800-772-3340 Equipment Location: CALHOUN COUNTY EMS, #f02211901 Pan Detaiptim Pert Number Serial Number Effective Date Expiratlm Warranty Noo-Warren Ty ToW Bettery Option ASSY•FINAI-,EVR 80I595-00 Date Inawoli� ImDectiow lasoectiow Oumuity Scope of Service: S[:Rwau Only: M-F/8-S 002054 V 1198 1131/99 0 ASSY-FINALLP200 60HZ 0 0 0803150-JO Scope of Service: SI:Rwair Only: M-F/8-5 002094 2/I/98 w1199 0 ASSY-FINAL,LP200 60HZ 0 0 0 Scope of Service: SI:Rwau Only: M-F/8-5 803150-10 002189 2/1198 1/31/99 0 ASSY'FIN-hL-LP200 60HZ 0 0 0S Scope of Service; I:Rwau Only: M•F/8-5 803150.10 002372 2/ l/98 1/31/99 0 ASSY-FINALLP300 ECGOUT 804900-03 0 0 0 Scope of Service: SLRwair Only; M-F/8.5 007525 7/!/98 f/31/99 0 ASSY-MAL,Lp300 ECGOUT 804900-03 0 0 0 Scope of Service; SI:Rwair OM•F/8-5 003655nly: 2/1/98 1/31/99 0 ASSY-FIN-AL,LP300 ECGOUT 804900-03 0 0 0 Soo" Of Service: SLRwau Only. M•F/8-5 003933 2/ 1/98 I/31/99 0 ASSY-FINAL,LP300 ECGOUT 804900-03 0 0 0 Scope af3ervice: SI:Rwair Only: M-F/8-5 004719 2/ 1/98 1/31/99 0 ASSY-FINAL,LP300 ECGOUT 804900-03 0 0 0 SIP' of Service: SkRwav Only: M-F/8-5 004139 2/ 1/98 t/31/99 0 ASSY•FINALLP300 ECGOUT 504900-03 0 0 0 Scope of Service; SLRwau Only: M-F/8-5 004146 2/ I/98 I/31/99 0 ASSY-FINAL,LP300 ECGOU-I' 804900-03 0 0 0 Scope of Service: 91:Rwarc only: M-F/8-5 004149 2/ ]/98 l/3t/99 0 ASSY-FTNAI-LP300 EC0007' 804900-03 0 0 0 Scope of Service: 3I:Rwav Out,.M-F/8-5 004151 2/ 1/98 ID1�9 p 0 0 0 12# 4196 CALHOUN COUNTY ANIMAL CONTROL DEPARTMENT Rhonda Symonds, animal control officer, appeared before the Court to explain the following C.A.W.S program and to request funds for cleaning the dogs, rabies shots,etc. be placed into another account when animals are adopted. • C.A.W.S This is a program to get the animals that are in the Calhoun County Animal Shelter out for the public to see and to get them adopted into homes, The animals are taken up to Wal-Mart by myself and One volunteer and placed into portable pens and cages. The animals that are taken to C.A.W.S. must have a current rabies vaccine, this is state law. The animals that are selected to go to C.A.W.S. are given a bath, rabies vaccine (at a very large discount), a collar and I.D. tag. This takes place on Friday. On Saturday morning, a volunteer helps me load up and go to Wal-Mart and set up. This person stays the entire time. The adoption fee needs to be amended for this program. The adoption fee for this program needs to be $30.00 per animal. This $30.00 fee should be divided as follows: $20.00 of the fee going into the general fund as approved on August I t,1997 and the other S 10.00 going into the dqpjiire fund that Animal Control has. The rabies vaccines will be paid for out of this account. Any other items that may be needed for this program will be paid for out of this fund, also. (collars, I.D. tags, shampoo, etc.) The purpose of this C.A.W.S. (critters are worth saving) is to get public exposure, public awareness and to get as many of these animals as possible placed into homes instead of being euthanized. • A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the creation of a special revenue fund from which $10.00 of the $30.00 adoption fee will be placed in the fund to be used for collars, I.D. tags, shampoo or other expenses in connection with the adoption of the animals. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. 0 667 DONATIONS RECEIVED - ANIMAL CONTROL SHELTER A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept any and all donations that have been paid to the Animal Control Shelter. Commissioner Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DONATION RECEIVED - 1989 FORD TRUCK A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept a donation of one 1989 Ford Truck, 1 1/2 ton for use by the Olivia -Port Alto Volunteer Fire Dept. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. DECLARE 1976 GMC 314 TON TRUCK SURPLUS A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to declare one 1976 GMC 3/4 ton truck that was used by the Olivia -Port Alto Volunteer Fire Dept. as surplus. Commissioners Floyd, Jurek, Finster, Belk and Judge Hartzog all voted in favor. The J.P. Pct. # 2, 4 and 5, District Clerk, Tax Assessor - Collector presented their monthly reports for November, 1997 , and the J.P. Pct. # 3 and J.P.# 5 presented their monthly reports for December 1997 and after reading and verifying same, a Motion was made by Commissioner Finstet and seconded by Commissioner Floyd that said report be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. _... • 0 i an 0 A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CL k) 0�1 AA A (Departmiint making this request) Date: aA _91 I request an amendment to the —— budget for the year following line items in my department: ___Account _Name _ c /Y�i n� t_Cycll C Net change in total budget for this department is: Other remarks/justification: Amendment --Amount---- Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s); R&O BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: rrrr�� PZ,4t (Apartment making this request) Date: I request an amendment to the lq 64 budget for the year following line items in my department: Amendment GL Account // Account Name Amount ------------- ------------------ ------------- 01-g5re—�i�fo�' � 9 a Net change in total budget for this department is: Other remarks/justification: S -------Reason S(�-L—Lq ) J- MIA, A a Im4WfAU . I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 670 BODGET AMENDMENT REQU To: Calhoun County Commissioners' Court • From: (Departm nt makina this request) Date: a-q I request an amendment to the I l- budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 01-13b5-L3a40 JAL,,)4- Vuf- C�, ��o� f y��M� A" 010o-3`�qo Vic.• a� ___<\ T Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r: 671 BDDORT >il[EDMUM REQDEBT — =Ewa. Tot Calico ounty Commissioners' Court Front (vipartmien"acing thiiP request) Dates /a_ O�Lg - I request an amendment to the I�_I 7 budget for the year following line items in my departments aL Accountrfr o/lSo // OILS -OS ��3 / OLZ fls rya/ amendment Account flame amount rrrrrrr. r rrrrr r rr rr-r-r------r ]let change in total budget for this department Las other remarks/justification: • Reason x understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: • Date of Commissionaral Court approval: Data posted to General Ledger account (a)t 672 BIIDGET AMENDMENT REQUEST 11 To: Calhoun • County + commissioners, court From: OWx LLI-, - Ca - L_G,+.J'' (Depa tment making this request) Date: I_c_C1V I request an amendment to the "l� ` I budget for the year following line items in my department: //y GL_Account_#_ 01-,hI346t�`J WD L i1 • ___Account Name wti �- Net change in total budget for this department is: Other remarks/justification: Amendment Amount - _- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 673 rBLTDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: (a (Department making this request) Date: I — n _q 9 I request an amendment to the M budget for the year following line items in my department: Amendment GL Account Account Name Amount —rnali-Jr �m,LF flI-aoao -lob �� Net change in total budget for this department is: Other remarks/justification: ------^Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 674 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -bz, t, C UL) (Department making this request) Date: j -C, `CN I request an amendment to the 199 budget for the year following line items in my department: GL_Account_#- t�l-�o�5-(��10 o1-zois-(A,�o • --- Account_Name 4 Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 675 BIIDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From: ,l ��ll[k I Q a Pa =(HDepartf(m, Cent aking this request) Date: I -G--I iS I request an amendment to the - 1�1�1 budget for the year following line items in my department: Amendment GL Account i/ ---Account Name -- Amount Net change in total budget for this department is: Other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 is 676 • • 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney (Department making this request) Date: January 6, 1998 I request an amendment to the 1997 budget for the year following line items in my department: GL Account # ---Account Name 01-25-05-7502 Law Books 01-25-05-6125 Witness Fees --------------- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount _----Reason to pay for updates to + $203.00 law books - $203.00 S 0.00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtai Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 677 BUDGET AMENDMENT REQQEST 0 To: Calhoun County Commissioners' Court From: ltat (D— e— p�nt making this request) Date: _CI -C-W I request an amendment to the C,91 budget for the year following line items in my department: GL-Account-#- 01-005 -6430 ©I-L103 h4ibl Net change in to for this departm Other remarks/ju Amendment ---Amount-� ------Reason ------------- Account Name--- R-1.,c S I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 0 678 • HQDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l�incwf1M�r4¢ kia A (Department making this request) Date: I- LI_9 8 I request an amendment to the budget for the year following line items in my department: Amendment GL.Account g Account Name Amount ol-q5n-51�1 Net change in total budget for this department is: $ -___----___-- Other remarks/justification: Reason 3 10" I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): V9 IIBUDGET AMENDMENT RRnUESlIJ To: Calhoun County Commissioners' Court From: `-� i L (Department making this request) Date: I _*� _cl_� I request an amendment to the 1997 budget for the year following line items in my department: GL Account � CIO-55;u �1-�F�lD-s�o3 0rdslo-b L Ol-4-jt0— 5101 ol-u510-_S1c10 Account :name ------------------ G R,)c ea ut s ;JA1,L- �uues i�A2�� (��a✓c oJV Amendment Amount Reason ------------- -----=------------- 5 52.a 4- 15.00 -- __' a). 00 -• Net change in total budget for this department is: Other remarks/justification: $ . LiiU,00 f ------ ----__ -----� 7 I understand that my budget cannot be aaiendedjas requested unt Commissioners' Court approval is.obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is Mc BUDGET 1MENUMENT RNQUEST11 To: Calhoun County Commissioners' Court From: • (Department making this request) Date: 1- i _ct I request an amendment to the budget for the year following line items in my department. • Amendment GL Account Account Nerve AmoUnt Reason - (jl''�-�10-555�- I�(S� 01"+slC-�n�SlJ- nl UJ i(Vz Net change in total budget for this department is: Other remarks/justification- 0 P5. �_ +o+d I understand that my budget cannot be amended as request:es3- Commissioners' Court approval is obtained. (, Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court If From: 4 — l r`I OJ (De artment makingi this request) Date: 1 _9 — 1 I request an amendment to the "9budget for the year following line items in my department: GL-Account-,#- I I - L4 hLlo-g3oq .o, qo-- LI-,01 01-+5go-?101 --- Account Name -------------- s Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason -,d �.I1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 9 682 IIDUDGET AMENDMENT RS(JUESCO To: Calhoun County Commissioners' Court From: Sherz:((r 1 Ga (Department making this request) (} Date: I request an amendment to the �j� q`� budget for the year following line items in my department: GL-Account-1- 0k-L\<4o -5113 -�S4-0-i Ol-�S�G -ic33z 01-�S�0-6L�Sb 01-4- 4D-6Szo (fit-NS�4G-� ti • Amendment Account Vame Amount pb oTb C,>eces � LauS EtiKC e -r y I_ ISL -NEL_Qc,rts_ _P� e3 43.cb -Reason- Ntaec+,AL ittA-i` 2-D.o6� u;,;oLi-pvfit a� 51Ga.0Zi Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended s Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Coutt approval: Date posted to General Ledger account(s): 0 n 683 l A a IJBUDGET i 14ENDMENT RE,QUBn To: Calhoun County Commissioners' Court From: (Department making this request) Date: IR I request an amendment to the y Q l budget for the year following line items in my department: GL Account Ol -`I�-,Lo-.51oi D� `yS�- SVg0 Gl -US `to -Saab L) 1 - T54G - 62 4G bt-�tS4�- bald �t-4S$c-bS3t Ot-��qu-to_�so Amendment Account Name Amount Reason se_ aAt.cn� �caSuLir12 #--3t-; --t- gOg,0 0 12-e S i'e L.e{noa,?-'5PP-JIGL �F--a�- T'a� 'r.101, (3 -TP-AJeI. Oi0Icy 't-1-1.00 Ialt W� l2,),je_ 0}d16 -t /LjACl7 I .BLL �P I�c'PiF145 t Ip.O �. DJ ,_ I•Wl ll�lMf 1 �'•'L�r. QC�� Net change in total budget for this department is: other remarks/justification: .,R 33.00 I understand that my budget cannot be amer Commissioners' Court approve: is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ted • m • • • IIISUDvE'1 �IhEISUMEN'Y RS;QUESxjj To: Calhoun County Commissioners' Court From: N A2- -Rc-S (Department making this request) Date: 1_7 -alb I request an amendment to the 160-1 budget for the year following line items in my department: amendment GL Account 1 _-_Account Same _--Amount 01-ti g-5Lz0 M AWN 6'�i SSS�Arr l fo-2 oU 01-4W-�)-lo -FecePno�ie_ S.oU� dl-4W- Uldl) J7Ae )ZINOL - o40-(G DAS4} "_ Sad- ALa1 (,t_st;ve a- :z QI S��'Iv51oU l oPlLS 3 Z:oa GI- � SId(C3 �hy�S('cics 33.c,t) t II,00 pI-45U7'1n�1�1�1 )'G3c�, Net change in total budget for this department is: Other remarks/ju'stification: — 0 I understand that my budget cannot be amend=d as r Commissioners' Court approval is obtained. Signature of official/department Dead: Date of Commissioners' Court approval: Date posted to General Ledger account(s): p t�, q Reason-- I;�G I ,00i Jp.N 1'%•::.n CIS5 12-23-1997 12:44PM FROH CALHOUN CO. AUDITOR 512 553 4614 To: From: Date: BUDGET AMENDMENT REQUEST Calhoun County (Department making, I-G-99 this request) I request an amendment to the lqi 1 budget for the (year) — following line items in my department: GL_ACCount_#- o-45- 65aao Account Name___ Net change in total budget for this department is: Amendment Amount �w C�Cl.0 Other remarks/justification: brill P. i u J 4L (LhD ^Reason A00 0 Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature Signature of official/department head Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: �J (Department making this request) Date: —� I request an amendment to the ) Cri I budget for the year following line items in my department: GL Account o2 -q,51 60, ni -05 I- o D I -(5-( -- 5a Account Name Net change in total budget for this department is: Other remarks/justification: $ Amendment Amount Reason Ja?; I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 11-13-199-7 4:31 P11 FRu61 CALHOUN CO. AUDITOR 512 553 4614 BUDGET AMENDMENT REQUEST To: Calhoun County Commis oners' Court Lps ,i From: ct1!•C,-e-11ertuj (Department making this request) Date: I request an amendment to the lq'?/y budget for the year following line items in my department: Amendment GL Account dt Account Name ---Amount -- �1 5se S—. o Net change in total budget for this department is: other remarks/justification: P. 5 --Reason- PP Plit/� I� I.understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: 24th Judicial District Community Supervision & Corrections Dept. Adult Probation Dept. (Department making this request) Date: December 30, 1997 • I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount-------Reason ------------------------------- ----------------- 01-45-50-5101 01-45-50-6102 General Office Supplies-110.00 Contract Expense +110.00 Net change in total budget for this department is: other remarks/justification: S 0.00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 6159 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' ""Co111urt��J��1 From: A,14 i�cc �aJ1x rlLu — (Department making this request) Date: ) -CI _99 I request an amendment to the KIT budget for the i year following line items in my department: GL Account # b I- 5CO -La �o r I -�>so Account -Name --- Net change in total budget for this department is: $ Other remarks/justification: Amendment Amount LI ] - - Reason ------------------ JAN 12 _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is • 690 I I - I I%-KI d:3IPId FP.01 CALHOUH CO. QUQITOR B12 S53 0.614 P.5 BUDGET AXRNDMBNT RBQUA:sT To: Calhoun County commissioners, court From: AL /1112 / (Department making this request) Date: '&'nc `-?/ I request an amendment to the _ I� budget for the year following line itwms in my department: Amendment GL Account L Account Name Amount Reason (?I SSt/O (nS�� c�rc� (1 f PrJO�jS �AQQ 0> Net change in total budget for this department is: g �..��1YG'3L'1r.".S • n Other remarks/justification: r� n 3NIA p - I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head. -- Date of commissioners, Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �`� ��U� U 1�1 u' (Department making this request) Date: ' _CI 1t 8 I request an amendment to the lq`II budget for the year following line items in my department: Amendment GL Account Account Name ---Amount-------Reason 3d Net change in total budget for this department is: Other remarks/justification: J,�,N 12 i--:8 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 is 692 BUDGET AMENDMENT REgUE3T • To: Calhoun County Commissioners' Court From: �LLc SL �l6vv_�1ltM> (Department making this request) Date: I _CI CI b • I request an amendment to the Lbudget for the year following line items in my department: GL-Aceount-#- o(-(,015- Gw a-(�oIS- (,,1A 01-GoIS—L-I(,O ---Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount $ 0, --^----Reason Uuuv JA^1 12 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: is Date posted to General Ledger account(s): 693 HDDGET AMENDMENT REQDEST To: Calh un rrcounty Commissioners' Court • From: GA (Department making this request) Date: I —'I `11 V I request an amendment to the jq 9 budget for the year -' following line items in my department: Amendment GL Account ,# ---Account-Name ---Amount-----------Reason ---- ^------- ---- ---------- 01 01 bl -Goaz -55501 3e_� SL j P, �5 Net change in total budget for this department is: Other remarks/justification: $ ` 3 I understand that my budget cannot be amended as reques Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): J►1N 12:.-50 until 694 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners` Court From: 'ZVM6 t_ - (Department making this request) Date: I _9 _9 0 I request an amendment to the (year) budget for the year following line items in my department: Amendment GL -Account -# - ---Account ---- Name---Amount- --^^�----^/--------- Net change in total budget for this department is: other remarks/justification: -------Reason T T UU J YXIN I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 4Vate posted to General Ledger account(s): C95 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: &Z ,.�Ww ` QAAJ-u u (Department making this request) Date: + -q -9 I request an amendment to the M .l budget for the year following line items in my department: Amendment GL Account Account Name Amount ---77---------- ---------C--------- ------------- D{�l�Vl""�IGIO J d �(n(n. Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 696 C] 41 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I--9 -Ih I request an amendment to the (qI budget for the year following line items in my department: GL_Account_#_ sue- gLfo ___Account Name 'lam ,NiAalA",-k OOAICA-�,' ", Net change in total budget for this department is: other remarks/justification: Amendment Amount I I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason JAN 12 i:.:C 697 BQDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1� PC-4- I • (Department making this request) Date: 1 —9 _9 t rr, GG I request an amendment to the I II� budget for the year following line items.in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------ ------------- ---------------=--- DI a • Net change in total budget for this department is:f-1 f- n pp 2 Other remarks/justification: 1� Ir Ir W DO V tS l� J. N 12r.:r I understand that my budget cannot be amended as a uested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): _ 698 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court • From: P a PJ (Department making this request) Date: I request an amendment to the _ Ibudget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 0'1-8��00-6105 t ti 3� Net change in total budget for this department is: Other remarks/justification: JAN 121-.c I understand that my budget cannot be amended 4s requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 699 BUDGET AMENDMENT REQUESTI To: Calhoun County Commissioners' Court From: 6 PCk- 4 (Department making this request) Date: I _CI --q I request an amendment to the ,— 1budget for the year following line items in my department: GL Account # 0` A- :rjo - G"-I3 0J1-kgoo-Gle30 0q-SSo0- ,-fo nq' IOm- h401 Amendment Account Name ---Amount---- ------------------ n Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason ------- requested until COUNTY TREASURERS'S MONTHLY REPORT The County Treasurer presented her monthly report for December, 1997 and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said report be approved. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. ACCOUNTS ALLOWED - COUNTY 1997 AND 1998 Claims totaling $378,008.74 for 1997 and $5,614,494.52 for 1998 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. An invoice totaling $300.00 from the Care of Indigents to the Ministerial Alliance was presented by the County Treasurer. A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claim be approved for payment. Judge Hartzog, Commissioners Jurek, Finster, Belk 700 and Floyd all voted in favor. 0 BIDS AND PROPOSALS - POLE BARN FOR PCT. 2 '0 • • After reviewing the bids for a pole barn for Pct. #2, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the bid be awarded to BPI Barn Builder who were low with a bid of $20,170.00. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL JANUARY 16, 1998. REGULAR JANUARY TERM THE STATE OF TEXAS § S COUNTY OF CALHOUN $ HELD JANUARY 16, 1998 BE IT REMEMBERED, that on this the 16th day of January, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the'following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - ESSENTIAL POWER REVISION PROJECT FOR MEMORIAL MEDICAL CENTER The following bids were received for an Essential Power Project for Memorial Medical Center. The hospital will look these over and report back to the Court. 701 Memorial Medical Center Essential Power Revisions • SECTION 00300 BID FORM Bidding Firm: KGS ELECTRIC COMPANY Address: 205 PROFIT DRIVE (physical) P.O. BOX 3626 (mailing) City, State, Zip: VICTORIA, TEXAS 77903-3626 PROJECT IDENTIFICATION: THIS BID IS SUBMITTED TO: Memorial Medical Center Essential Power Revisions Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: A. Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. NONE Im Number B. BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the TESTENGEER. INC. 00300 1 of 6 ENGINEERING AND TECHNICAL SERVICES • '70� • conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. It is the intent of the OWNER to award a contract for all work items and quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project. 5. BIDDERS price is as follows: I. Furnish, install and test all electrical equipment and materials included in the drawings and specifications. TOTAL BASE BID: 31,792.00** **THIRTY ONE THOUSAND SEVEN HUNDRED NINETY TWO DOLLARS AND NO/100** • 6. BIDDER agrees that the Work covered by the Base Bid will_be substantially completed within 90 ninety) calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. 7. Communications concerning this Bid shall be delivered to the address of bidder indicated below. 8. The terms in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. SUBMITTED ON JAN- 15 , 19 98 If BIDDER is: An Individual By: doing business as Business address: • Telephone No: N/A (SEAL) (Individuars Name) TESTENGEER, INC. 00300-2 of 6 ENGINEERING AND TECHNICAL SERVICES 703 A Partnership By: N/A (SEAL) (Firm Name) (General Partner) Business address: Telephone No: By: KGS ELECTRIC COMPANY (Corporation Name) TEXAS (State of Inco o ation) By: ALTON HARE (Name of Person uthorhze to Si ) • SECRETARY/TREASURER (CORPORATE SEAL) itl Attest: C • (.S'ec tary) Business address: P.O. BOX 3626 VICTORIA, TEXAS 77903-3626 Telephone No.: (512)575-1403 Fax No. (512)573-1997 A Joint Venture By: N/A (Name) (Address) By: (Name) (Address) By: (Name) • (Address) TESTENGEER. INC. 00300 3 of 6 ENGINEERING AND TECHNICAL SERVICES 704 • (Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) L' BIDDER'S Employer's Identification Number: 74-1599149 List name and title of all principals of BIDDER'S company. Submit names separately if additional space is needed. NAME DON KRUEGER G. TROY SUNMERLIN ALTON HARE TITLE: PRESIDENT VICE-PRESIDENT SECRETARY/TREASURER TESTENGEER INC. 00300.4 of 6 ENGINEERING AND TECHNICAL SERVICES 9�rJ The BIDDER shall list the subcontractors to be used on this project. NONE Subcontractor Address Type of Work Employer's ID No.: Employer's ID No.: Employer's ID No.: Employer's ID No.: Employer's ID No.: Employer's ID No.: Employer's ID No.: Dated at VICTORIA, this TEXAS 15th day of JANUARY .1998. BIDDER: KGS FQLECTRIC COMPANY BY: (Signs ure) NAME: ALTON HARE TITLE: SECRETARY/TREASURER Percentage of Prgject TESTENGEER INC. 00300-5 of 6 ENGINEERING AND TECHNICAL SERVICES 0 • 706 U Memorial Medical Center Essential Power Revisions BID FORM Bidding Firm: Haves Electric Service Address: 814 W . Main S t . City, State, Zip: Part Lavaca Texas 77979 PROJECT IDENTIFICATION: Memorial Medical Center Essential Power Revisions THIS BID IS SUBbIITTED TO: Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 SECTION 00300 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement • with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. • 2. BIDDER accepts all of the terms and conditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: A Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. Number Date B. BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the TECHNICAL SERVICES 07 conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. It is the intent of the OWNER to award a contract for all work items and quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project. 5. BIDDERS price is as follows: I. Furnish, install and test all electrical equipment and materials included in the drawings and specifications. TOTAL BASE BID: $ 45,000.00 6. BIDDER agrees that the Work covered by the Base Bid will be substantially completed within 100 calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. 7. Communications concerning this Bid shall be delivered to the address of bidder indicated below. 8. The terms in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. SUBMITTED ON 1-16 , lg 98 If BIDDER is: An Individual By: (SEAL) (Individual's Name) doing business as Business address: Telephone No: TESTENGEER INC. 00300.2 of 6 ENGINEERING AND TECHNICAL SERVICES • • 1708 A Partnerchi_n By: Haves Electric Service (SEAL) • (Firm Name) J. V. Haves (General Partner) Business address: 814 W. Main St Telephone No: Port Lavaca, T xaa 7797 (512) 552-95 8 A Corporation By: (Corporation Name) (State of Incorporation) By: (Name of Person Authorized to Sign) (CORPORATE SEAL) (Title) • Attest: (Secretary) Business address: Telephone No.: A Joint Venture By: (Name) (Address) By: (Name) (Address) By: (Name) • (Address) TESTENGEER. INC. 00300 of 6 ENGINEERING AND TECHNICAL SERVICES 709 (Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BIDDER'S Employer's Identification Number: 74-2237137 • List name and title of all principals of BIDDER's company. Submit names separately if additional space is needed. NAME J. V. Haves Henry Haves Jimmy May TITLE: General Partner Partner Partner TESTENGEER. INC. 00300.4 of 6 ENGINEERING AND TECHNICAL SERVICES • 710 List of projects, similar to that covered by proposal, which BIDDER has successfully completed: • Amount of Date Name and Address Contract Award Type of Work Comoleted of Owner isList of projects BIDDER in now engaged in completing: Amount of % Name and Address Contract Award Type of Work Comolete of Owner Dated at9: 00am this 1,6th day of January , 1998 Electric Service IM NAME: Henry Hayes TITLE: Partner 0 TESTENGEER. INC. 00300.6 of 6 ENGINEERING AND TECHNICAL SERVICES 711 FUEL STORAGE TANK FOR SHERIFF'S DEPT. - CONTRACT A motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the Counter Auditor to advertise for bids for the purchase and installation of fuel storage tank and system for the Sheriff's Dept. and for the to be opened February 9th. Judge Hartzog made an amendment to the Motion to purchase from the cheapest suppplier we can get find -a 2000 gallon Convault tank and fuel pump to be brought to Calhoun iounty as soon as possible and placed on existing slab if it could be done and later go out for the bids as time permits. The amendment died for a lack of a second. The Court then voted on the main motion. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. The Court then agreed to go out for bids on the credit card system to be opened 2-9-98. BAY OAKS SUBDIVISION, PORT O'CONNOR - PLAT A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the Plat for Bay Oaks Subdivision in Port O'Connor be accepted by the Court after due changes have been made and reviewed by Commissioner Finster to ascertain that they conform to the discussion of this Court this date. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - ESSENTIAL POWER REVISION PROJECT FOR MEMORIAL MEDICAL CENTER Upon recommendation of Memorial Medical Centers a Motion was made by Judge Hartzog and seconded by Commissioner Jurek to accept the low bid of KGS Electric Co. for the • Essential Power Revision Project for Memorial Medical Center in the amount of $31,792.00. Judge Hartzog, Commissioners Jurek, Floyd, Belk, and Finster all voted in favor. BIDS AND PROPOSALS - SHERIFF'S DEPT./TWO NEW VEHICLES A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for two Police Package vehicles for Calhoun County Sheriff's Dept. to be opened Feb. 9th. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ENGINEERING FIRM FOR FEASIBILITY PORTION OF MAGNOLIA BEACH EROSION MITIGATION STUDY Linda Hetsel presented the Score Sheet for Magnolia Beach Erosion Mitigation Project/Engineer Feasibility Study. It was recommended to the Court that Shiner Moseley and Associates be given the engineering portion of this project. A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to award the engineering portion of the project to Shiner Moseley and Associates, Inc. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. • 712 �aF W • Score Sheet for Magnolia Beach Erosion Mitigation Project Engineering Feasiblity Study Calhoun County Commissioners Court - January 16, 1998 Engineering Firms (right) andScoring Elements (below) Carter -Burgess Inc/ G&W Engineers— Shiner Moseley and Testengeer Inc. / Associates Inc. Experience 40 25 33 35 5 Previous work on shoreline erosion projects including wetland mitigation Comments: Galveston Beach Resotoration Comments: Port lavam Beach Project, Comments: Beach nourishment at South Comments: Ptsemly providing engineering and Preservation; City of Galveston BeachBont Improvements: Shoreline mvmenace dredging lavaca Bay, offshore breakwater at Rockport; Erosion Control Padre Island; Altertnatives for Protecting Corpus Christi Brach; Lavaca Bay- services for GBR-a for erosion mitigation in the Powderhom Channel a the Indianola Design work on similar projects Protection and Mooring Facilities at improvements to City of Seadrift Harbor, Protection of Contaminated Disposal townsite and similar services for the Perlican island Galveston; Lake Ray Hubbard protection of 8o mils of plus erosion control projects in Alcoa Harbor Area and Lakes System Island; Shoreline Protection at Piper Channel. Oleander Beach Windsurfing Guadalupe River. Russell Pumum was construction manager for .Boardwalk Previous work m federal and state -funded construction projects shoreline. \Lost of their shoreline projects sewn to be"hard amtouring"rather than the Park and Recreation Plan for Sargent Brach (8-mile project arca)- Condominium Yacht Club on South Padre Island which included erosion control and Worked on projectes located in this general region of the state "soft engineering solutions" that are more wetlands mitigation. likely to be employed at Magnolia Beach. Work Performance 40 35 33 40 20 Past projects completed on schedule Comments: Did not include ratings for Comments: Based on refe noes (see Comments: Company notes that more than Comments: Did not provide references erosion projects. l phoned but was unable to attached), work performance is borer, on 90 percent of its business is repeat business. although 1 did speak with Fred Blumburg. Manages project within budgetry contrainsts reach anyone with the City of Galveston to larger projects than shoreline projects References were enthusiastic about this This project does not seem to be within their ask about the two Galveston Beach projects Did tam high marks for military firm. Also has "extensive experience working with BEG(UT-A-" area of strongest perforamutce. Work product is high quality projects. See attached Capacity to Perform 15 12 12 15 10 Staff -mg IeveVevpmence of staff Comments: all of these firms probably have the capacity to perform this project Some Conummx All of these firms probably have the capacity to perform this project Some Conanaes: W oftlx= limns probably have the capacity to perfomt this project C o mrems: All ofthese fume probably have perform this the capacity to pthis project. Some Adequacy of resources mote than others, and some more than what is nczded. References arc a good indicator. more than others, and some more than what is needed. References are a good indicator more than othns, and some more dun what isrt r=&A References aa good indicator. mom than piers, and some more than what isnedt& References are a good indicator. Fum's background and proven performance Affirmative Action 5 0 0 05 0 Smal, m female or minority-2-red business Comments: Is not a small runt, nor is it Comments Is not a small firm nor is it Comments: Qualifies as a small business Comments: Is not a small firm nor is it owned by a female or a minority. owned by a female or a minority. under applicable Federal criteria owned by a female or a minority. Total Score 72 78 95 35 GENERAL DISCUSSION OF COUNTY BUSINESS - SENIOR CITIZEN Ted Wilson appeared before the Court to explain the plans for a Senior Citizens building to be built in the future to accommodate the re -sale shop and expand the Senior Citizen's center. He was asking for a Letter of Support from the Court to be placed on the January 30 agenda. No action was taken this date. The County Clerk. District Clerk, Sheriff and Tax Assessor Collector presented their reports for December, J.P. # 3 • presented his report for November and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that reports be approved. Commissioners Floyd, Jurek, Finster, Belk and Judge Hartzog all voted in favor. A motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments for 1997 and 1998 be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. EIIDGET AMENDMENT REQIIE9T To: Calhoun Cou lnnty Commissioners' Court From: JWWA4 4A/'11P4IAVJ (Department making this request) -- Date: 'N-inJ • I request an amendment to the TAT budget for the year following line items in my department: Amendment GL_ A_cc_ount#-___Account Name_____ Amount___ __(�f�l__._- Reason ._____ Q--r�1Ijc(gcL i Net change in total budget for this department is: $� `Au k b o other remarks/justification: Jn" I understand that my budget cannot be amended requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 714 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Dep tment making this request) Date: I request an amendment to the vLl budget for the year following line items in my department: GL-Account-#- (9I-ySqo-&LI5_P • 01_g5go-Tani --Account-n�Name1l _ Va,'dan) Net change in total budget for this department is: other remarks/justification: V Amendment Amount -_-----Reason ------------- ----------- 50 0 5Oo I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 'e 1$ BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: )—I 5-q? I request an amendment to the M 9 1 budget for the ea following line items in my department: GL_Account_#_ DI-11O10 -& I alo al- i�-�wao Account Name e MM Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason v N JAN I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 716 BUDGET AMENDMENT REQUEST To: • Calhoun County Commissioners' Court From: C1 _� ua tC L ©f� - u- 5 ( epartment making this request) Date: l _ ! 5 V I request an amendment to the [ql budget for the year following line items in my department: Amendment GL Account # Account Name Amount • Net change in total budget for this department is: $ Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Is Date posted to General Ledger account(s): 717 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Cllourt -fay- ay l�/y1tllO9l.I l-6-_) (Department making this request) Date: 1 _ 15..-9 � I request an amendment to the `q l / budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------------------------- ------------- ------------------- 01-35i�—(nl�l I I o7 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • '718 • u 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: %, (Department making this request) Date: 1-1 5 -G S I request an amendment to the budget for the year following line items in my department: GL Account # n t - "00 01-4 Q,5-11B oLA005- 01-P Amendment ---Account Name ---Amount --------- ------ a 1 ��A t 7f�sf . l e�Ci Cl J a9 �- Net change in total budget for this department is: Other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 719 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CA.:.A--- .--m_.. —1— (Dep'Artmebt making°this request) Date: ' f q-q w I request an amendment to the lq6 I budget for the year following line items in my department: GL-Account-#°- ©I-q!SoS--Ig6I -_-Account Name �2Muln.� L�,ly �.tC,y Net change in total budget for this department is: Other remarks/justification: S Amendment Amount Reason a�7 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 e20 r 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court "rom: (Department making this request) Date: I_-ILI I request an amendment to the III budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason �I-1i50;AH3 44C at. Net change in total budget for this department is: Other remarks/justification: E I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 721 1-16-1998 10:39AM FROM CALHOUN CO. AUDITOR 512 553 4614 BUD4E2' AH ilk=ENT REQUEST To: Calhoun County Commissioners' Court From: C, t (Departmen making this request) Date: l _ I (A—qy I request an amendment to the �e1�17 budget for the (year) following line items in my department: Amendment GL ACCOUnt # —AccountName__- --- Amount---- oI Lt5b5 Ago 36 Net Change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): P_ 1 • 722 BUDGET AMENDMENT REQUEST To: Calhoun nCounty Commissioners' Court •From: (Department making this request) Date: l - I g _0 I request an amendment to the IC C+ budget for the year following line items in my department: Amendment-- GL Account Account Name Amount ------- Reason -----DI - Net change in total budget for this department is: Other remarks/justification: $ C) ------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 723 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 26 PJ 7 (Department making this request) Date: t _ 15 -,r I request an amendment to the lqb 7 budget for the year following line items in my department: GL-Account-#- 4r1-85o��5�.�0 ---Account-Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount aI i Q%-7l -Reason ------ ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 724 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court -y}-- �rom: Rnon gAA ►l. (��}/�CLtIM.J (Department making this request) Date: ' f 1 2 /a 8 I request an amendment to the ___0 ! v_ budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount YYYh•VY'YYYYYYY YYYYYYNYYYYYYYYYYY 4YYYNYYYYYYYY O!-45-(o5-(c550 �Raaio—KU;K S.noxc 3-15.oS Ot-*5-tD5-(v52o 'sNaJL1,4WaAmAA-Lu 3-7500 Not change in total budget for this department is: Other remarks/justification: Reason YYYYYYYYYYYYYYNYY YY I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: *ate of Commissioners' Court approval: Date posted to General Ledger account(s): 725 ACCOUNTS ALLOWED — COUNTY Claims totaling $18,029.46 for 1997 and $160,590.97 for 1998 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Judge Hartzog and seconded by • Commissioner Jurek to approve the following addendum to Lease between Mellon.First United Leasing and Calhoun County and authorize the County Judge to sign. Judge Hartzog, Commissioners Jurekr Belk, Finster and Floyd all voted in favor. ADDENDUM To LEASE AND/OR PURCHASE ORDER BETWEEN Mellon First United Leasing (Lessor) and COUNTY OF CALHOUN (Lessee). PO# : 1 ✓ DATE OF LEASE 12/19/97 9 NON -APPROPRIATION 1, This Agreement may not be terminated or cancelled by the Lessee except for non -appropriation. 2. Non -appropriation occurs when in any fiscal year of Lessee, following the fiscal year in which the Lease is executed: (a) The legislature (or other entity with authority to appropriate or allocate funds to the Lessee) fails to appropriate or allocate funds from which Lessee may lawfully make the payments due under such Lease Agreement, and (b) Lessee, without regard to such failure, does not have funds for office, medical, or computer related equipment from any source which Lessee may lawfully use to make payments under this Agreement. Upon the occurence of this event Lessor, at its option, may request from Lessee an opinion of Its counsel to this effect together with appropriate documentation providing sufficient proof of same 3. Subject to Sections 4 and 5 of this Agreement, in the event of any non -appropriation, Lessee's right, title and interest in the property and its obligation under this Agreement is terminated, effective on the first day of the fiscal year with respect to which non -appropriation occurs, and Lessee shall promptly return the property to Lessor, free of all claims, in good operating order and condition, ordinary wear and tear accepted. 4. Non -appropriation shall not be deemed to have occurred rf, during the balance of the original lease term for which Lessee claims non -appropriation, Lessee purchases, Leases, rents or otherwise acquires the use of new and/or used equipment or services or uses existing equipment or vice which perform ction of the leased property, or in similar or substitute function which the property could y performed. S. No notice of non -appropriation shall be effective: (a) Until the first day of the fiscal year for which Lessee claims non -appropriation, and (b) Unless such notice is given at lease sixty (60) days prior to the first day of the fiscal year for which Lessee claims non -appropriation. This addendum shall not be deemed accepted until executed by Lessor at Lessor's office. The Lessor is not an agent of the Vendor (i.e. equipment supplier) nor is the Vendor an agent of the Lessor. AGREED AND ACKNOWLEDGED this Lessee: BY: TYPED SIGNATURE: AGREED AND ACKNOWLEDGED this Lessor. Mellon First United Leasing day of x , 19_ day of 19! 0 BY: TYPED SIGNATURE: 1202970D95 COPY 11726 ACCOUNTS ALLOWED - COUNTY A Motion was made by Judge Hartzog and seconded by Commissioner Finster to pay the following Invoices for Calhoun County: Office Systems - $874.80 Mellon First United Leasing- $3,062.70 Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. SALARY ORDER - AMENDMENT A Motion was made by Commissioner Finster and seconded Judge Hartzog to amend the salary order to $8.00 for skilled help. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to amend the salary order to pay a Bailiff for District Court $11.40 an hour. Judge Hartzog, Commissioners Jurek, Belk, and Floyd all voted in favor. THE COURT ADJOURNED. SPECIAL JANUARY TERM HELD JANUARY 30, 1998 THE STATE OF TEXAS § § COUNTY OF CALHOUN § • BE IT REMEMBERED, that on this the 30th day of January, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the minutes of October 17 and October 31, 1997 be approved. Commissioners Jurek,, Floyd, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Ke—nneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk 727 BIDS AND PROPOSALS - FIRE TRUCK - OLIVIA/PORT ALTO The following bids were received for a fire truck for Olivia/Port Alto Volunteer Fire Dept. Members of fire dept. took the bids to give the Court their recommendation later today. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTH}OUSEAAANN+EX�A- 201 W. AUSTIN PORT L(V Q 55BXt61077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Smeal Fire Apparatus Company ADDRESS: P.O. Box 8 Highway 91 West 6 CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Dealer/Agent BID AMOUNT: $ 165,728.00 Note: See Options pricing sheet for interest savings if the chassis is paid for upon delivery to Smeal's factory. A savings of $2,226,00 may be realized. 0 728 15 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 A. AUSTIN PORT LAVACA_ TSEX7�8 77979 (512 5 EP 610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: EMERGENCY ONE, INC. ADDRESS: 1601 S.W. 37th Avenue CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Authorized Dealer BID AMOUNT: $ 167,618.00 • LOCAL DEALER: EMERGENCY VEHICLES OF TEXAS, INC. 8208 N.E. Parkway, Suite 111 North Richland Hills, Texas 76180 817/281-4172 - FAX 817/281-6576 • J BEN H. COMISKEY, JR., C.P.A. • COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LA512 LJNX-461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: FERRARA FIRE APPARATUS INC. ADDRESS: 27855 JAMES CHAPEL ROAD CITY, STATE, ZIP: HOLDEN, LA 70744 AUTHORIZED SIGNATURE: TITLE: PRESIDENT BID AMOUNT: $181,929.00 • r J '730 PUBLIC HEARING TO AMEND BUDGETS FOR 1997 & 1998 is Judge Hartzog declared the Public Hearing open at 10:07 A.M. for the matter of amending the 1997 and 1998 Budgets. �WVW� A Motion was made by Commissioner Belk and seconded by Commissioner Floyd that the following Budget Amendments No. 1, 2 and 41 for 1997 be approved. Commissioners Belk, Floyd, Jurek Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Az w A a - (Department making this request) Date: 1 - lJ -9 I request an amendment to the M I budget for the year following line items in my department: GL-Account_#_ ___Account -Name --- Net change in total budget for this department is: other remarks/justification: Amendment Amount I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Wignature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason _______ JAN 3 0 1998 ques£bd until 731 BUDGET AMENDMENT REQUEST a To: Calhoun County Commissioners' Court From: JtAAakJ MA�.� • (Department�'making this request) Date: I — 13'9 d I request an amendment to the —IiiI, budget for the following line items in my department: GL Ac_count ©l- [6a6,L43(3 Amendment --- Account Name Amount --------------- ------------- Juca-\1k. Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason ------------------- 3 - OCR until • • 732 q I BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Rvk From: a� /� — Ql Depar ment making this reques ) ,Date- 1-30-91 I request an amendment to the year ��_� budget for the �� )) following line items in my department: GL Account # (Q�,g0W-gag0 (Qq-1 5oo-,[qL3 (�-'15o0-i�� 1ga9 Amendment AACcountLNa_m'tet -- _-_Amount_ 1 Net change in total budget for this department is: 199E Other remarks/justification: j Jw• I understand that my budget cannot be amended as re ested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): . Rick Jahn, Harry Frankson, and Fred Rnipling appeared before the Court and asked them to increase 1998 Budget of the Calhoun County Extension Office to add some additional help and increase to budget to take care of it. Judge Hartzog made to motion to increase the hourly wage by $6,000.00 for part time help 40 hours a week. Judge Hartzog made a motion to increase the fund by $6,000.00 for the Part time position in the Extension Office. This motion died for a lack of a second. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to made a Motion to increase the Budget by $4,300.00, being $7.00 an hour for 30 hours a week. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. 733 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the following Budget Amendments being No. 3 through 40 and 42 be approved. Commissioners Jurek, Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: CalhouJn� County Commissioners, court From: (Department making this request) Date: 1-30-98 1998 1 request an amendment to the budget for the year following line items in my department: Amendment GL _Account_%_ Account Amount Reason ___ -Name___ _ _ ____ 01-0100-3010 Est.Beginning Cash � ___________________ Adjust to Actual Net change is total is: for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners- Court approval is obtained. Signature of official/department head: - " -1 _ IN Date of Commissioners' Court approval: - 't Date posted to General Ledger accounts): _)ppj 3 0 1998 Is :7 '734 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Ll C+ l'A�t� (Department making this request) *ate: I request an amendment to the ! t-46 budget for the year following line items in my department: GL-Account-#- ,� cal ao�.o-��lc>ii' 01-15d.�"-�itilo 01-15�5.-�(�illo di15a5-yq3� Amendment Account Name ---Amount---- gCj3 Net change in total budget for this department is: Other remarks/justification: 1 I understand that my budget cannot be amended s requested.. until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): q 735 Anna Coward, Chief Deputy Darlene Sanchez, Deputy Cathy Hamrick, Deputy Enrique Garza; Deputy . Pamela Martin Hartgrove District Clerk, Calhoun County 211 S. Ann - Courthouse Port Lavaca, Texas 77979 (512) 5534630 January 19, 1998 Cindy Mueller Auditor's Office 201 W. Austin Port Lavaca, Tx. 77979 RE: Bailiff fund and Budget Amendment - Acct #01-20-20 L4-22 Dear Cindy: Ben asked me to contact you regarding the bailiff fund and doing a budget amendment. My District Judges have requested a bailiff to be in the courtroom on all of our court dockets. I did have $7,307.00 in the bailiff fund. We will be having Leon Klimichek as our District Court Bailiff and will be paying him $11.40 an hour. I have visited with the sheriff and the judges and have come up with 1000 hours in court for Leon. Will you do a budget amendment for -me or contact me. We will need $11,400.00 in the bailiff fund. Also, please let me know how I will process his payment to'him. I appreciate your help and kindness, Very truly yours, Pamela Martin Hartgrove District Clerk Calhoun County, Texas n • �30199a • eL6 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court •From: J� (Department making this request) Date: /��Z I (f.) I request an amendment to the budget for the year following line items in my department: Amendment GL Account---Account_Name- ---Amount--_- QI-�o33-I��fd� Net change in total budget for this department is: other remarks/justification: �U DQ ---_---Reason y I understand that my budget cannot be amended a e sted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r �J 737 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: J- , 7 �)�16 (2j cS, (Department making this reques Date: I —r) $ -v10 I request an amendment to the budget for the year following line items in my department: GL_Account -# Amendment Name --Account ---Amount Net change in total budget for this department is: Other remarks/justification: L4 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 17 3is • To: From: BUDGET AMENDMENT REQUEST Y 7 Calhoun County Commissioners' Court (D partm nt making this request) Date: 1— 30 -91 vv I request an amendment to the VD budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason --'----------- -------------- ---------------- ------------------- ot-Li5f�o-4goy -7 3',)-,) ni L Ow5a5—yw« SgC-. %u—. (Q0 49 Lo� • kayo l,JIP a21�. Cam• 2 Net change in total budgetr1f for this department is: $Q _ AP � ® Other remarks/justification: JON 3 0 1998 I understand that my budget cannot be amended as equested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Am Date posted to General Ledger account(s): 739 II BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 1 ct A (Department making this request) Date: u-q -ql I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Q 5�0 70n o Net change in total budget for this department is: Other remarks/justification: Reason ------------------- P-W FIETR O I understand that my budget cannot be amended as re uested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): d�� • BUDGET AMENDMENT REQUEST 9 To: Calhoun County Commissioners' Court From: 11 .! k),1- ' (Department making this request) Date: I request an amendment to the IgCl budget for the year following line items in my department: Amendment GL Account # Account Name Amount 0�-55a5-(�30� L 8�q,\ Net change in total budget for this department is: Other remarks/justification: Reason rAA'P V U V ,0 3 0 1%8 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. signature of official/department head: &ate of Commissioners' Court approval: Date posted to General Ledger account(s): 741 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: Gy (Department making this request) Date: ) aA-g7 I request an amendment to the 1,91 U budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount-- �} ----------'-r----- -- �- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 10 C7 Som ~T : . JAN 3 U 1998 • 742 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court •From: FAC-O-� :" (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_Account_#_ Qq-0100-3010 • ___Account Name Est.Beginning Cash Net change in total budget for this department is: other remarks/justification: Amendment Amount^ Reason Adjust to Actual JAN 3 0 1998 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 743 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R 3 �tix `U,j (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line.,items in my department: GL Account_#_ a<-0100-3010 ,__Account Name Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment ___Amount ___ _Reason Adjust to Actual 51� a9FAPpROVE"', ,0301998 I understand that my budget cannot be amended as r quest Commissioners' Court approval is obtained. signature of official/department head: a." t a Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 744 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court 13 is From: Z-[� Pa D 4 /J (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department. GL Account # Account Name Amendment Amount Reason -0100-3010 Est.Beginning Cash _ =� Adjust to Actual Net change in total budget for this department is: g Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: •Date posted to General Ledger account(s): 745 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R i-� F" CSC �IA" � (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Q1-0100-3010 Est.Beginning Cash ('I Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason Adjust to to Actual C. • 74G BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LB PC--k- 'i ( _ (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account Name Amount -------Reason- ------------- ----------- ------------- ----_ -0100-3010 Est.Beginning Cash q0 Adjust to Actual • Net change in total budget O J for this department is: g I Other remarks/justification: I understand that my budget cannot be amended as ques, until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C: 747 BUDGET AMENDMENT REQUEST l To: Calhoun County Commissioners' Court From: I-6 PJWUk • (Department making this request) Date: 1-30-98 THE I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 6q-0100-3010 Est.Beginning Cash Adjust to Actual Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as, Commissioners' Court approval is obtained. r Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 •' BUDGET AMENDMENT REQUEST &o: Calhoun County Commissioners' Court From: (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL Account l0-0100-3010 _Account Name _,__ Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment _Amount_ I& awp $ M I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Ote posted to General Ledger account(s): Reason Adjust to Actual PPROVE h JAN 3 01998 requested until 749 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court I From: LJk�. PLA itua-, (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department. Amendment GL Account # ---Account Name - -Amount- Reason ll-0100-3010 Est.Beginning Cash Adjust to Actual Net change in tbudget - /A \ A�9 t� for this departmentment ) P ROVE is: $ ��vi � IF++ f� Other remarks/justification: ,pN 3 0 P98 I understand that my budget cannot be amended as r quested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 750 BUDGET AMENDMENT iSTli To: • Calrhn/oun County Commissioners' Court From: 1\ 1� Pck q (Department making this request) • Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_Account -#- P,-0100-3010 Amendment Account Name Amount Est.Beginning Cash Kul a - Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): Reason ------------------- Adjust to Actual requested -.until 751 (BUDGET AMENDMENT REQUEST To: Calhoun ��County Commissioners, Court From:(lA3/L0. (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL Account # .. 13-0100-3010 _,Account Name Est.Beginning Cash 11 i Net change in total budget for this department is: other remarks/justification: Amendment Amount 14, I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Da _ Reason Adjust to Actual is r. . sted;. until-:.;=;•y=, 752 OTo: From: Date: BUDGET AMENDMENT REQUEST al Calhoun County Commissioners' Court J-6 I (Department making this request) 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL- Account -#_ I�-0100-3010 r J ---Account Name Est.Beginning Cash Net change in total budget for this department is: other remarks/justification: Amendment ---Amount I understand that my budget cannot be amended a Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason ------- Adjust to Actual until 753 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' court From: JatL c ll-J"4 - Pa • (Department making this request) Date: 1-30-98 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason -0100-3010 Est.Beginning Cash Adjust to Actual Net change in total budget for this department is: other remarks/justification: 3- P P 1 R !O `V E JAN 3 0 1998 I understand that my budget cannot be amended as -equested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 754 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court ? From: J.Loc - C `J 4, 1 o (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_Account_#'_ �9-0100-3010 Amendment _-_Account Name ___Amount Est.Beginning Cash 7 Net change in total budget for this department is: Other remarks/justification: J I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): J3 Reason Adjust to Actual OVE _3'I 755 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, ,C/o�urt From: ,�r %,oA Q Z� AJ -• -lac (7/ (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL Account Account Name ao-0100-3010 Est.Beginning Cash Amendment Amount ---- 8( - Reason Adjust to Actual 0 Net change in total budget \? for this department is: Other remarks/justification: -- - I/a P P R O U' II""oa V E lL"• � � ,' I understand that my budget cannot be amended a requa + a Commissioners' Court approval is obtained. :,a . Signature of official/department head:- Ge3 Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 756 BUDGET AMENDMENT REQUEST ^ /'' To: Calhoun County Commissioners' Court • From: g -71 r M t 09 0 1 (Dephrtment making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_Account_#_ a`-0100-3010 is • ___Account Name Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment Amount_ _ t4,zI v I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): „Reason Adjust to Actual 757 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: at I t,ly�l7C ��___ (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason Iz-�-0100-3010 Est.Beginning Cash 0� Adjust to Actual J�.�x ah- gnoo-gtol 1 Net change in total budget for this department is: other remarks/justification: k_ 3 J I I JAN 3 0 1998 j 1 I understand that my budget cannot be amended as requ Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 758 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' ( -i Courts From: ISO.. (AA hI A JWL (Department making thi request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department. GL_Account_#_ -0100-3010 -__Account Name Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment Amount __ l �y� I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): _Reason Adjust to Actual PPROVE ," 759 To From: Date: BUDGET AMENDMENT REQUEST �0 Calhoun County Commissioners' Court (Department 1-30-98 this request) 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount __ -0100-3010 Est.Beginning Cash �+ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended a r Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason Adjust to Actual 0 0 PPWIL 760 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Wrom: (Department Date: 1-30-98 this request) 1998 I request an amendment to the budget for the year following line items in my department: GL_ Acco_unt__ M-0100-3010 Account Name Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment Amount J_ _ Reason Adjust to Actual $_FAIPt", R OV, _........ .._..-- JAN 3 0 1998 I understand that my budget cannot be amended as r r st Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 761 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From, ad kkk ,� JWJ— (Department making this request) Date: 1-30-98 E�SZ? 30 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount Reason 309�-0100-3010 Est.Beginning Cash 5 Adjust to Actual Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended a r Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 762 SDDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court • From: c' \ P11A1�a�iiln JlvkL (Department making this r uest) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department. Account Amendment GL #^ ---Account Name ---Amount -- ----Reason 45-0100-3010 Est.Beginning Cash � Adjust to Actual • Net change in total budget for this department is: $ Other remarks/justification: � 3 01998 I understand that my budget cannot be amended as re ues Commissioners' Court approval is obtained. Signature of official/department head: .,_._. Date of Commissioners' Court approval: Date posted to General Ledger account(s): 763 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court % From: M+ -4W",6 --- oCUMA,K-- • (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------ ------------- ------------------- '56-0100-3010 Est.Beginning Cash Adjust to Actual i- 1 SQn, r, "L i lo�la Net change in total budget 11 for this department is: $- `yqJ-- .�(tM9' Other remarks/justification: APPROVE" r I- I understand that my budget cannot be amended as req SW3kIPVA Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 764 BUDGET AmznDxENT REQUEST 33 To: CalhounCounty Commissioners' Court From: Nb+ (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount ---Reason -------�----- ---------- -------------- 61-0100-3010 Est.Beginning Cash Q q q!5 O Adjust to Actual NQW' S`1 �jC1U�-glol !�% 01-9()m qa5? fl • Net change in total budget for this department is: $ - Other remarks/justification: d� 99 j. _� W +ry 3 Q 19981 I understand that my budget cannot be amended as reque Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: •Date posted to General Ledger account(s): 765 BUDGET AMENDMENT REQUEST To: Calhoun LCounty Commissioners' PCopurt a 7�� ) From: be,k -4`� i IAa/��0.,n.A/ 1�u'��'-" (Department making this req est) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_Account_#_ ��-0100-3010 P,2- 5 — noo—Gtal -__Account Name Est.Beginning Cash Amendment Amount 3 I Reason Adjust to Actual I Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 766 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: &6' n;s %u — (Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL_ Account_#_ 5q -0100-3010 Aft qW Account-Name- Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment Amount � aa� Reason Adjust to Actual I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L� 767 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court ^I�) From: \ a�. 1 (LM• t119��(r�a�Yw� r"�a ( epartment making this request) Date: [—:?so _9 I request an amendment to the Jq9 d budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason (91�h5o►=19u1NIA,,T- dkjCl000O l�1-55�1—�909 ��, �o,C�un lrJ o0 Net change in total budget for this department is: other remarks/justification: S (� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): 6 • • is 's • BUDGET AMENDMENT REQUEST 31 • To: Calhoun County Commissioners' Court �,� From: PA ?Department making this request) Date: 1-30-98 1998 I request an amendment to the budget for the year following line items in my department: GL Account # Account Name �,")_:- 0100-3010 Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount -- -- Reason Adjust to Actual k- I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 769 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C Department making this request) Date: 1-30-98 1998 I request an amendment to the' budget for the year following line. -items in my department: GL Account Account Name -0100-3010 Est.Beginning Cash Net change in total budget for this department is: Other remarks/justification: Amendment Amount ,1600 l J1500.1 - - Reason Adjust to Actual I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 0 clo BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: `vy N • d LDS - cX - h.L (Department making t is request) Date: ' -3n-9 I request an amendment to the budget for the year following line items in my department: GL-Account-#- $A6n-3040 $o-g5n1-?col �gat* -tn B I Amendment Account Name ---Amount--- ------------------ - Net change in total budget for this department is: Other remarks/justification: -Aq:39 - -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): I 771 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: CAPITAL PRamcf-LIBRARY TELEcmifflICATIONS (Department making this request) Date: 1129/98 qO PAGE 1 OF 2 I request an amendment to the 1998 budget for the year following line items in my department: GL Account.# Account-Name--- 65 0100 33g O SfT, e GRANT ^MAIN 65 6000 00p00'0J LIBRARY 6214 TELECOTF'IlINICATICNS SERVICES INPERNiT HARDWE, 7106 7107 PC SEINER 7108 JDOPJG ATIONS (4) 7109 N9nM PRUnMS (2) 7110 CABLE/CABLE HARDWARE 7111 INSTALLATION 7112 SOFTWARE 6320 TRAVEL 65 6001 0000 PT.CaW.MPNCH 6214 7106 TEL.E00C"ICATIONS SERVICES INTERNET HARDWARE 7108 AOWSTATIONS (2) 7110 CABLE/CABLE HARDWARE 7111 INSTALLATION 7112 SOF1b1ARE Amendment Amount ----'-63,318 Net change in total budget for this department is: $ Other remarks/justification: a :a 40 611 $I 6 144 364 1,062 4,000 500 655 475 ---Reason - GRANT AWARD NOTICE ATTACHED (CCNTINM ON PAGE 2) I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 772 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Q • From: CAPITAL PROJECT -LIBRARY TELECOtMICATIONS PAGE 2 OF 2 (Department making this request) Date: 1/29/98 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL -Account-- -- — Account - --- --- Name Amount Reason ------------------------------ ------------------- . i y CI, 6214 7106 7108 7110 7111 7112 65 6003 0000 6214 2106 7108 • 711 7111 7112 0 PT.0'CCN,BPANCH: TELEibPMICATI(NS SERVICES INfERi f HAPD&M WORKSTATIONS (2) CABLE/CABLE HNRDb1ARE INSTALLATION SOPIYM SEADRIFr BRANCH: TEi,600[nWICATIONS SERVICES INIERUIT HARDWW WORKSTATIONS (2) CABLE/CABLE RV WARE INSTALLATION SOFTWARE Net change in total budget for this department is: Other remarks/justification: 364 1,062 4,000 500 475 364 1,062 4,000 500 655 475 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Telecommunications Infrastructure Fund Entity: Library Grant Program: Library Internet Connectivity Grants (Program B) Name: Calhoun County Library Grant Number: QE-1997-LCB-422 Status: Application Received r Category Description of requested item or service Total 1. Telecommunications costs: Monthly phone lines & Internet access $3,240 2. Internet Connectivity Wireless Network Bridge, Flrewall, routers, and modems $9.880 Hardware: 3. Multifunction PC Server: As per bid spec f3,500 4. Workstation(s):� Qty 4 - as per bid specs $8.000 5. Network Printerys): 2 HP Laserjets wWetDirect $3,000 T Cable and cable hardware: Bulk cable, hubs, and Ethernet NICs $2,400 7. Installation costs Phone network, eleetrleal, software etc. $6,630 a. Software: Windows NT, Winnebago, virus protection, web $6,000 management 9. Training: EO 10. Travel ($500 Limit - Travel expense $500 Transportation only) 11 $O 12 $0 13. $0 Total Direct Expenses $42,150 �J Total Direct Expenses for Entity $63,318 TIF Approved Award Amount $63,318 I 0 774 Calhoun County Extension Office 1998 Budget Amendment Request i 0 CJ As Position - Part Time @ $7567.00 / year (including additional costs of the position) $ / Hour Maximum Hours / Week $ 5.60 24 $ 7.00 19 Proposal - A (based on 261 working days) Position - Full Time $ 7.00 / hour S 8.28 / hour Base Salary $14,616.00 $17,218.00 Social Security etc. $2,400.00 $3,000.00 Group Insurance $8,796.72 $8,796.72 Total $25,812.72 $29,014.22 Additional Cost $18,245.72 $21,447.72 Proposal - B Position - Part Time 30 Hours/Week Hourly Wage Salary Additional Expense = $6.50 $10,965.09 $3,395.50 $7.00 $11,808.56 $4,238.97 $7.50 $12,652.03 $5,082.44 $8.00 $13,495.50 $5,925.91 Base Salary, Social Security, Unemployment Insurance, Workmen Comp. Z Above the 1998 budgeted amount for this position THE BUDGET REARING CLOSED AT 10:44 A.M. There was discussion concerning the recycling and Waste Disposals fees. j A Motion was made by Commissioner Belk and seconded by Commissioner Finster to table any action on the fees 'until a later date. SMITH ROAD EXTENSION PROJECT Commissioner Jurek stated he and Commissioner Floyd had not had a chance to visit with the City of Port Lavaca concerning Smith Road. Tom Blasek, City Manager was in attendance, along with Mayor Browning and Council man Zirkelback. No action was taken. 775 SENIOR CITIZEN'S CENTER - SUPPOR econdd Commissioner Finster tomwrite oaeletterktonindicateethey supporiti t of the court ofJthekcaFinsterf Be1kSeFloydniorcandzen Judge Hartzog all voted in favor. BIDS AND PROPOSALS FIRE TRU tx OLIVIA/PORT ALTO A Motion was made by de Commissioner Belk to acQtCommissioner Floyd thelowbid ofdSmealnFireby Apparatus company for a fare truck for olivia/Port Alto volunteer Fire Dept. at the pric�Of ion to6be5br ughtwith forth consideration of the trade-in op later. The County Judge is authorized to sign. Commissioner Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. COUNTY HISTORICAL COMMISSION REPORT A Motion was made by Judge Hartzog and seconded by Commissioner Finster to accept the County Historical Commission Report for and 1997. Jud Fi uiek agllHvotedincfavoreioners Tr X A S G—ge W. Rust, • (lacemar • A'!� L: )olio 1-. \au, HI 6'hoi,mon II I S T-0 R I C A L Corr, rnnn,ai E.rcraiw Uiredor COMMISSION ?he State Agency for Historic Preservation End of Year Report 1997 This form wit! assist you in reporting your county historical commission activities tpieV�D county commissioners court and will be utilized in preparing our reports tortht� slate historical commission and the state legislature. Please submit your reportI by February 1, 1998. Thank you. Howard G. George Fred Rhodes Calhoun Ca/lJOunCountltj 4e Name of CHC Chair County 1. Haw many members currently serve on the Commission? 33 2. How many meetings did the Commission hold this year? 4 In which communities were the meetings held? Port Lavaca, Calhoun County Museum 3. How many volunteer hours did the Commission members work this year? 1,040 (please give your best estimate, as we use this figure in our reports to the legislature and cannot include you in the report if you simply write, "many hours.") 4. Does the Commission sponsor or work with young people in the county? yes If yes, please describe or list such activities: Programs on the Karankawa Indians and exhibits of wood carvings made by Comnission member, Charles Hu! Tours were given to students through the Half Noon Reef Lighthouse and tour: and lectures were given to area students who toured the Calhoun County Musel A tradition of a local Bov Scout arouo decorates the Christmas tree at the 5. Does the chair or a designated representative serve on the Tourism Committee of the local Chamber(s) of Commerce? No 6. What, if any, steps has the Commission taken toward computerization? (e.g., do you have a computer, access to the Internet, a home page,e-mail? Have you computerized the list of historic resources in your county?, etc.) Please provide details (along with your e-mail and home page addresses, if applicable). The Calhoun CD-ROM museum onto CD computer. (See Historic Photographs for this years entries.) This year the museum created a hone page at (over) www.tisd.net/,,.calhoun. P.O. Box 12276 Austin, TX 78711-2276 5121463-6100 - 1'as 512/475-4872 • TDD 1-800-735-2989 7'7G ail 0 • 0 7. Does the county provide funds in its budget for your Commission? ® Yes ❑ No If yes, how much was your allocation in fiscal year 1997? $ 5 130.00 Does the county provide office space for your Commission? ❑ Yes ❑ No If the county provides other operating help, please list: muse 1 rat'nr .. orvl r_e in our museum. S. Does the Commission have other sources of funding? Yes If yes, please briefly describe sources and amounts of such income: _t 14—. ,,v hnnkG that have been published about the county and Cit of Port Lavaca and also nis wii� N�� There is also a donation box in t e Museum. 9. Please check all that apply to your commission: Ej participated in Distinguished Service Award activities in 1997 ® 1 or more members attended the annual historic preservation conference in Austin ❑ supported the Historical Markers 2000 Project with a donation ® Medallion group subscriber ❑ member, Preservation Texas ❑ member, Texas Oral History Association ❑ member, National Trust for Historic Preservation ❑ member, American Association for State and Local History ❑ Certified Local Government 10. Please check all areas of work in which your commission worked actively to promote historic preservation in the county: Historical marker(s) Historic cemeteries History museum(s) National Register designation Oral history Archives Served as advisor to commissioners court on matters related to history and preservation Survey of architectural resources Protection of archeological resources Texas Archeological Stewardship Network Newsletter production Local newspaper column - 2 per week Local history publication Main Street Program Heritage tourism Historic building rehabilitation Historical observances (check all that apply) ❑ County/City Birthdays ❑ National Preservation Week ❑ Texas Archeological Awareness Week ❑ Women's History Month IS Black History Month ❑ Other 7:7 Please provide a brief narrative description of the county historical commission's successes over the past year, as well as its not -so -successful activities (i.e., which of your goals for the year were met, and which were not met?) Commission member and Vice President, Charles Husak, presented programs to area school children in the county about the Karankawa Indians and exhibited items he excavated from their campsite. He also gave lectures to area school children on Texas History. Tours were given of the Half Moon Reef Lighthouse and the Calhoun County Museum to school children throughout the year. Chairman, George Fred Rhodes, attended the John Stormant lectures on South Texas Studies at the Victoria College, Victoria, Texas in February 1997. He also spoke to Rotary members on La Salle's expedition to Matagorda Bay in 1685 and spoke on Civil War activities in Calhoun County. A complete list of the location of all the markers in Calhoun County was completed along with a map showing their location. All markers which needed restoration were restored by committee members. A representative of the Texas Historical Commission visited the county and viewed all markers and was assisted by commission member, Robert Loflin. Chairman, George Fred Rhodes, answered numerous phone calls and had many office visits monthly from people needing information about the county. The Chairman also answered correspondence and questions from numerous people weekly about miscellaneous historical matters. Chairman, George Fred Rhodes, wrote two weekly newspaper columns pertaining to the Spanish explorers which explored Texas and quotes from newspapers from the 1840's to the 1850's from the Lavaca Herald, the Lavaca Journal and The Commercial. The Christmas tradition of the Boy Scouts decorating the Christmas tree at the Calhoun County Museum was again continued this year. The ornaments are antique decorations. CALHOUN COUNTY JAIL (1896): Restoration and repair of the Calhoun County Jail which was built in 1896 and served as the Calhoun County Jail for more than sixty years. Said building was examined by Gerron S. Hite, Division of Architecture of the Texas Historical • • 778 Commission, who recommended that the structure could be repaired and the commission send out letters inviting • architectural firms to view the structure and submit a bid and other recommendations. Six letters were sent to architectural firms in Texas and four firms responded for further information which was forwarded by the commission. Only one firm chose to make a visit to the site of the jail, that being Allen McCree and Logic Tobola of Austin, Texas. After their examination of the site, they recommended that the structure could be repaired and the commission was in the process at the end of the year (1997) of negotiating a preliminary contract to begin restoration of the building and also receive their recommendations toward repairs. KAMEY SCHOOL HOUSE: Obtaining the Kamey School House and relocation of the building. The commission is interested in preserving this 1911 school building which was in use until the 1940's as it is the only school building of its type still in existence in Calhoun County. The commission is continuing negotiations with the Texas Department of Transportation and the owner in regard to obtaining the above referred to historic public school. LEASE OF THE MATAGORDA ISLAND LIGHTHOUSE: Is The Calhoun County Historical Commission is in the process of obtaining a lease of the Matagorda Island Lighthouse from the U. S. Coast Guard and a five (5) year lease was submitted to Calhoun County/Historical Commission the last week of December 1997, and said lease has been referred to an attorney to examine and approve and/or disapprove or change any of the terms in said lease. Preliminary indications are that the lease probably will be approved by the attorney for the county/commission. The Historical Commission submitted eleven (11) applications for historical markers and have received approval on the following historical markers; however, all of the markers have not been received or placed at the historical sites as of January 1, 1998: HISTORICAL MARKER: WILEY GEORGE Obtained a historical marker for Wiley George, Revolutionary War soldier of the War of 1812. He resided in Port Lavaca from 1845 until the time of his death on April 1862 and is • buried in the Port Lavaca Cemetery, 779 HISTORICAL MARKER: CITY OF PORT LAVACA (1840) Obtained a historical marker for the City of Port Lavaca. HISTORICAL MARKER: SIX MILE/ROYAL COMMUNITY (1894 - First Czech Community in County) Obtained a historical marker for Six Mile/Royal Community. HISTORICAL -MARKER: SIX MILE CEMETERY (1899) Obtained a historical marker for Six Mile Cemetery. HISTORICAL MARKER: SIX MILE PRESBYTERIAN CHURCH (1923) Obtained a historical marker for Six Mile Presbyterian Church. HISTORICAL MARKER: CIVIL WAR BOMBARDMENT OF PORT LAVACA (October and November 1862) • Obtained a historical marker for Civil War Bombardment of Port Lavaca. HISTORICAL MARKER: FIRST UNITED METHODIST CHURCH OF PORT LAVACA (1841) Obtained a historical marker for the First United Methodist Church of Port Lavaca. HISTORICAL MARKER: CIVIL WAR TORPEDO WORKS (1862-1865) Obtained a historical marker for Civil War Torpedo Works. HISTORICAL MARKER: FIRST PRESBYTERIAN CHURCH OF PORT LAVACA (1848) Obtained a historical marker for the First Presbyterian Church of Port Lavaca. 0 750 The following two (2) applications for historical markers have not been approved for historical markers as of December 31, 1997: • 1. CITY OF SEADRIFT - 1910 2. WILEY GEORGE HOME - 1848 ARTIFACTS LOCATED AT THE CALHOUN COUNTY MUSEUM: Research was continued in the Calhoun County Museum by commission members and the members continued the process of sorting, organizing, culling, identifying and classifying all the artifacts on exhibit and in storage at the Calhoun County Museum. Decisions were made on how to properly register and catalog all the items in the museum, now and in the future. A card catalog system is in use and data has been entered in the computer. A card catalog has been developed, printed and in use. Museum resources, including published books, files, photos, and obituary notices, have been sorted. Indexing is continuing on obituary files donated to the museum. During 1997, the Museum Archives Committee under the direction of Chairman, George Anne Cormier, and Vice - Chairman, Charles A. Husak, continued to gather, sort and • relocate all media, except those on display, to a work area for easy access. Robert Loflin, Abby Birdwell, Phil Thomae and Sue Thomae were the primary individuals who were active on the Archives Committee in 1997. Initial data entry was entered by Abby Birdwell, Robert Loflin, both commission members, and Museum Curator, George Anne Cormier. At present the Museum houses approximately 2,500 slides and about 1,500 photographs, many of which are original prints in need of preservation and duplication. Approximately 560 slides are fully cataloged and stored; many photographs have been identified, used in publications, put up for display and are now being cataloged and ready for duplication, display or storage. All final revisions, cataloging and data entry were implemented during 1997. HISTORIC CEMETERIES: Supervised the maintenance of the three (3) Indianola cemeteries and the Ranger Cemetery in Port Lavaca and repaired fences and gates in said cemeteries and removed any undesirable growths in the cemeteries. is 781 MUSEUM ASSISTANCE & ARCHIVES: • George Anne Cormier, the Museum Curator and Chairman of the Museum Assistance & Archives Committee, with the assistance of committee members and other commission members, Charles A. Husak, Abby Birdwell, Phil Thomae, Sue Thomae and Woody Guidry, continued their work on completing a catalog for the museum and its inventory and archives. HISTORIC MARKERS: A review of the condition of the 30 historical markers was made in conjunction with a representative of the Texas Historical Commission who visited the county to determine the location and number of historical markers. All markers were examined and a favorable report was given to the Commission as to their condition and location. Repairs were made to the exterior of the Half Moon Reef Lighthouse (1858) to window shutters and one door. Fences at Old Town Cemetery (Indianola) and Indianola Cemetery on the Ridge were repaired and one stone was returned to its original location in Old Town Cemetery which had been removed by vandals. The commission members restored the face of all • historical markers in the county which were in need of restoration. HISTORIC PHOTOGRAPHS & GENEALOGICAL RECORDS: Work is being continued on identifying slides and information is being entered in the database. The Museum Curator, George Anne Cormier, was in charge of the committee which entered data in the museum computer. ORAL HISTORY: Gladys Fulk, Co -Chairman of the Oral History Committee, interviewed possible individuals to record their information on tape. BLACK HISTORY: Committee members, Amelia Williams, Joyce Williams and Edna Brown, and volunteer, Dorothy Clay, prepared an exhibit for Black History Month. The exhibit displayed pictures, newspaper clippings and other important information regarding the growth of the Wilkins School up to the present • time. 782 PRESENTATIONS TO PUBLIC SCHOOL CHILDREN, ORAL PRESENTATIONS & EXHIBITS: Several programs (15) were given to local school children on the Karankawa Indians and carving exhibits made by committee member, Charles Husak. The Chairman of the Calhoun County Historical Commission, George Fred Rhodes, made several presentations to civic groups pertaining to Calhoun County history. Tours were given to area school children of the Half Moon Reef Lighthouse and the Calhoun County Museum. A tradition of a local Boy Scout group decorates the Christmas tree at the Calhoun County Museum using antique decorations. Also, several commission members gave presentations to various groups in the county pertaining to Calhoun County history. Commission member, Robert Loflin, made a presentation at Victoria College pertaining to La Salle's expedition. Special Presentations and Other Activities In and Outside of Calhoun County: Chairman, George Fred Rhodes, made a presentation to a community historic group in Luling; made a presentation to the Gonzales Rotary Club; made a presentation to the Corpus . Christi Propeller Club; made a presentation to the Calhoun County Commissioners' Court; made a presentation to the General Federation of Womens' Club of Port Lavaca; visited with artist, Joan Salvant of Austin, in regard to picture of Indianola; made a presentation to LaWard Elementary School (Jackson County), all of the heretofore presentations were on the French explorer, La Salle; conference with John Nau, Chairman of Texas Historical Commission; made a presentation to group of Germans from Fredericksburg and New Braunfels and Alsatians (Volksmarch) from Kenedy and Castroville at site of Indianola; made a presentation to Ganado High School honoring veterans who were present (about 25); hosted the monthly meeting of the Coalition of Counties at Indianola with attendance of approximately 50 individuals and gave the group a tour of Indianola; gave a lecture to the Calhoun County Leadership Group, Class No. 7, for the seventh consecutive year pertaining to the history and development of Calhoun County; and obtained artifacts from the Nature Conservancy of Texas, Mad Island, Marsh Preserve, pertaining to the Toddie Lee Wynne Estate on Matagorda Island. CALHOUN COUNTY MUSEUM: • George Anne Cormier began the year as Museum Curator having moved to our county from San Antonio were she had worked 783 with museums, particularly the Witte Museum, for the past 17 years. She rearranged many of the artifacts on display, obtained three additional display cases which were constructed by the county maintenance department and displayed artifacts which have not been on display because of lack of display space, obtained a late 1800 buggy for two passengers with a trunk case in the rear of the seat, obtained an 1899 lady's sidesaddle, obtained a 50 year old saddle for a youngster (child) and an additional large saddle which was used on ranches in our area, all of which are now on display. Museum attendance for 1997 was as follows: Calhoun County Visitors: 841 State Visitors: 388 Out of State Visitors: 191 Out of U. S. Visitors: 34 Total Visitors for 1997: 1,454 Name of persons completing this report: Ellen Watkins, Secretary George Fred Rhodes, Chairman Address: P.O. Box 988 Port Lavaca, Texas 77979 Daytime Phone: (512) 552-6342 Fax No.: (512) 553-7070 Respectfully submitted, CALHOUN COUNTY HISTORICAL COMMISSION . • CALHOUN COUNTY LIBRARY BOARD MEMBERS A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to re -appoint John De La Cruz and W. C. "Dixie" Howell members of the Calhoun County Library Board. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. 784 MAGNOLIA BEACH EROSION STUDY -CONTRACT TO PERFORM ENGINEER- ING FEASIBILITY PORTION A Motion was made by Commissioner Finster and seconded by Commissioner Belk to contract with Shiner, Moseley and Associates Inc. to perform Engineering Feasibility Portion of Magnolia Beach Erosion Study and authorize Judge Hartzog to sign the contract. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. SHINER. MOSELEY AND ASSOCIATES, INC. ENGINEERS + CONSULTANTS 2820 South Padre Island Drive. Suite 210 4. 4 ' Corpus Christi. Texas 8415-t818 Tel: (5L2)857-2211 Fax:x:(512(5I2)85?-7234 JAN 1998 Recoatred January 23, 1998 CWM* " Reginnai PftnMn� Canntibsion Ms. Linda Hetsel Golden Crescent Regional Planning Commission to"', P.O. Box 2028 Victoria, Texas 77902 0 i RE: ENGINEERING SERVICES - TERMS AND CONDITIONS GLO-CMP CONTRACT NO. 98-034 MAGNOLIA BEACH EROSION MITIGATION STUDY Dear Ms. Hetsel: P80003 This letter of agreement is for engineering services to be provided by Shiner, Moseley and Associates, Inc. (SMA) for the subject project. SCOPE. A detailed Scope of Work is attached as Exhibit A. TERMS. All work will be performed in accordance with the attached Terms & Conditions (Exhibit B). FEE. The total fee for services described is $13,100, to be paid monthly in accordance with Exhibit B. SCHEDULE. Work will be completed by June 30, 1998 in accordance with CMP grant requirements. If the above is acceptable, we ask that you sign in the space indicated below and return this letter to us. Sincerely, SHINER, MOSELEY AND ASSOCIATES, INC. Joe/C. Moseley, Ph.D., P.E. Vice President TBRlas AGREE Attachments NAME: TITLE: DATE: '7�5 itb11zivx EXHIBIT A Scope of Work In general, an engineering feasibility study is to be provided that will help develop cost effective options to slow or halt erosion between Gallinipper Point and the Indianola Townsite along the southwest sides of Lavaca and Matagorda Bays. The focus of this engineering work by SMA will be in considering erosion control methods. The Bureau of Economic Geology, University of Texas (BEG) will carry out the work needed to set objectives, study and define the geologic framework and physical characteristics that will be needed for the SMA work. Key items and tasks to be provided to SMA by BEG include: I. Objectives of erosion control, 2. Ground elevations for land and water areas, 3. Substrate beach composition and soil characteristics, 4. Sources of material for beach nourishment, 5. Coastal process information such as wind direction and speed, water levels, wave height and period, storm information, sediment transport information, beach erosion rites, subsidence rates and manmade alterations that have affected erosion, 6. Work with SMA to identify shoreline protection alternatives, 7. Investigate possible linkage of erosion mitigation plans with industrial activities in the region, 8. Work with SMA on the technical and regulatory feasibility analysis, conceptual opinions of probable cost and in reviewing implications of possible solutions, 9. Conduct a preliminary assessment of potential environmental impacts, and 10. Work with SMA in preparing the summary report. The following tasks will be carried out by SMA: 1. Work with BEG to identify shoreline protection alternatives that are consistent with the objectives. 2. Work with BEG to conduct technical and regulatory feasibility analysis, develop and evaluate relative opinions of probable construction cost and determine implications for structural and non- structural options. 3. Prepare preliminary design criteria for the erosion mitigation options that appear to provide a good mix of benefits with low cost and low environmental degradation. 4. Develop conceptual level opinions of probable construction cost for options nominated in Task 3. 5. Assist BEG in preparing summary report. SMA will provide drawings, tables and written section covering the SMA work tasks and assist in developing recommendations for project planning and permitting, SMA will attend up to four meetings as follows: 1. Kick off meeting in Port Lavaca with Planning Commission and County representatives. 2. Working meeting with BEG in Corpus Christi to become fully acquainted with background and information needed to carry out our work. 3. Interim review meeting in Victoria or Port Lavaca with Planning Commission and County representatives and BEG. 4. Final review meeting in Victoria or Port Lavaca to assist BEG in presenting findings. 786 P80003 TERMS AND CONDITIONS Following are terms to the agreement: Section t, Seryi Ps. The Client hereby agrees to engage Shiner, Moseley and Associates, Inc. (hereinafter refered to as SMA) and SMA hereby agrees to perform certain services for the party to whom the agreement letter is addressed pnereinafter refered to as Client) in accordance with the the scope it the authorizing agreement. Section 2. Client's Responsibilities. The Client agrees to provide SMA with all existing data, plans, and other information in the Client's possession which are necessary for the performance of Services. Tire Client further agrees to provide any additional data, plans, or other information as may be specified in authorized work orders. Section 3.Standard of Care and W natty. SMA agrees that its Services will be performed with that level of care and skill ordinarily exercised by mernbers of the profession currently practicing wider similar conditions and circumstances. No other warranty, expressed or implied, is made. SMA's interpretadons and recommendations may be based on the results of test borings by others, surveys or other investigative work. The Client recognizes that subsurface conditions elsewhere W the work area may differ from those at the exploration locations and that conditions may change over time. SMA will not he responsible for the interpretation or use by others of data developed by SMA. Section 4. Compensatim . For SMA's performance mid completion of all services, Client shall compensate SMA at the hourly rates and charges as set forth in the attached Exhibit A (as may be hereafter amended by agreement of the parties) or the lump sum fee as provided in the agreement letter to which this is attached. Such fees include labor, overhead, expenses, and profit. Section 3. p2ytlle ll. Invoices are due on presentation, are payable in the Texas County specified for such invoice, and are past due twenty (20) days from invoice date. Client agrees to pay a finance charge equal to one percent (1 %) per month on past due accounts. invoices for Services performed on a time -and -materials basis will be submitted showing labor (hours worked) and total expenses, but not actual docwnentation. If requested by the Client, docwmentation will be provided by SMA at the cost Amof providing such documentation including labor and copying costs. Section 6. Notices. Communications from the Client shall be to SMA's designated project manager or principal-m- charge of die work. Oral communications shall be confirmed in writing. Section 7. Qpi kris of Cost. SMA makes no representation concerting any opinions of cost provided in connection with these services other than that all cost figures represent our professional opinion of probable cost. SMA shall not be responsible for fluctuations in cost factors. Section 8. Confidentiality. SMA shall maintain as confidential and not disclose to others without Client's prior written consent, all information obtained fronh Client, riot otherwise previously known to SMA in the public domain, as Client expressly designates in writing to be "Confidential." The provisions of this paragraph shall not apply to information in whatever form which (i) is published or comes; into the public domain through no fault of SMA, (ii) is furnished by or obtained from a third party who is wider no obligation to keep the itfomation confidential, or (iii) is required to be disclosed by law on order of a court, administrative agency or other authority with proper jurisdiction. Section 9 IndMendem Contractor. SMA's relationship with the Client under this Agreement shall be that of independent contractor. The employees, methods, equipment, and facilities used by SMA shall at all times be under its exclusive direction and control, and the Client shall not exercise control over SMA except insofar as may be necessary to ensure performance and compliance with this Agreement. Section 10. Insurance. SMA agrees to purchase and maintain at its own expense worker's compensation insurance, employer liability insurance, general liability insurance, and automobile liability insurance. Certificates of insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance, SMA agrees to reimburse the •Client for any damages sustained by the Client which are covered by SMA's insurance to tire extent of ire limitations and exclusions contained within said 'insurance policies and Sections I 1 and 12 of this Agreement. SMA agrees to purchase additional insurance as requested by die Client (preswning such insurance is available) provided the premiums for such additional insurance are reimbursed by the Client. TERMSCON.AGR 8197 PAGE 1 OF 2 CV7 Section 11. htdemnification, SMA stall indemnify, and hold the Client harmless from and against any claim asserted by any person or entity (other that an officer, director, employee or agent of Client) arising out of SMA's negligent acts. errors, or omissions, subject to the limitations and exclusions contained herein in Sections 12 and 14. Client shall indemnity and hold • SMA harmless from and against any claim asserted by any person or entity (other than an officer, director, employee, or subcontractor of SMA) arising out of Client's negligent acts, errors, or omissions. Section 12. Liability Limitation. SMA's liability to the Client for any loss or damage, including, but not limited to, special and consequential damages, arising out of or in cormection with this Agreement from any cause, including SMA's professional negligence, errors, or omissions shall not exceed the greater of $50,000 or the compensation received by SMA hereunder, and Client hereby releases SMA from any liability above such amount. Section 13. Jobsite Satety. Neither the professional activities of SMA nor the presence of the SMA employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for perfommhng, superintending oCtoorditating all portions of the Work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SMA personnel have no authority to exercise any control over arty construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The client agrees that the General Contractor is solely responsible for jobsite safety, and warrants that this intent shall he made evident in the Client's agreement with the General Contractor. Section 14. Disputes. fit an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Engineer agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. If a dispute arises relating to die pertbnnance of the Services covered by this Agreement that is not settled by mediation, and legal or other costs are incurred, the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff tune at current billing rates, court costs, attorney's fees, and other claim -related expenses. In the event of any litigation, Client agrees to pay to Engineer interest on all past due balances at the rate of twelve percent (12%) per anntmn. Section 15. Termination. This Agreement may be terminated by either party upon thirty (30) days written notice in • the event of substattial failure of perfomance by the other party or if the Client suspends the work for more than three months. In the event of termination, SMA shall be paid for services performed prior to the termination notice date plus reasonable tennnhation expenses, including die cost of completing analyses, records, and reports necessary to document job status at the time of termination. Section 16. No Waiver. The failure of a party to enforce strictly any provision of this Agreement shall not be deemed to act as a waiver of any provision, including the provision not so enforced. Section 17. Choice of Law. This Agreement is deemed to be made under and shall be construed according to the laws of the State of Texas. Section 18. Successors and Assignments. The Client and SMA each binds itself and its successors, executors, adtnhristrators, and assigns to the other party of this Agreement and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement. Section 19. Amendments. All modifications to this agreement shall be made in writing and approved by both Client and SMA. Section 20. Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement slhall be construed in all respects as if such invalid or unenforceable provision were omitted. Section 2). Entire Agr In nt. This Agreement, including all attachments authorized hereunder, constitutes the entire agreement between (lie parties hereto and it supersedes all prior or contemporaneous agreements, whether oral or written, with respect to the subject matter hereof. ]it case of conflict or inconsistency between this Agreement and any other contract documents, this Agreement stall control. No agreement hereafter made between the parties shall be binding on either party unless reduced to writing and signed by an authorized officer of the party sought to be bound. TERMSCON.AGR 8197 PAGE 2 OP 2 .• • CALROUN COUNTY NOMINEES TO GBRA PLANNING AREA L A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to nominate the following names as candidates to the Guadalupe -Blanco River Authori ty Senate Bill 1 Planning Area L. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Piaster all voted in favor. CALHOUN COUNTY 211 S. Ann Street Port Lavaca TX 77979 512-553-4600 January 30, 1998 Carolyn Brittin Texas Water Development Board P.O. Box 13231 Austin TX 78711-3231 Fax; 512-463-9893 Dear Ms. Brittin, Calhoun County nominates the following candidates to (lie Guadalupe -Blanco River Authority Senate Bill I Plaiming Area L: Name interest Crou Tom Blazek Municipalities John Ducker Industries Bob Allen Water Utilities Tiney Browning Municipalities Alfred Dunlap Bnviromnental Theodore Hanes Water Utilities Howard flarizog Counties Fred Kniphug Public Pam Lambden Municipalities Bob Link ludustries J. C. Melcher, Jr. Water Districts Ken Monger Industries Bruce Roemer Agriculture Barbara Sikes Water Utilities Dan Yanta Agriculture Should you have any questions couceruiug these nominations, please contact the office of the Comity Judge at the above addres/s. f Ile war G. Fl zog, Co ity Judge Calhoun County, Texas Leroy Belk, P ecinct ifl f' Franklin Jurek, Pr nct f12 Attest: Floyd, Precinct #3 enueth.Fmster, Precinct 84 •f`,t�, ,;i411 789 ACCOUNTS ALLOWED - COUNTY Claims totaling $13,983.73 for 1997 and $243,990.25 for 1998 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. COUNTY TREASURER'S QUARTERLY REPORT The County Treasurer presented her quarterly report through December 31, 1997 and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said report be approved. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. CAl11(e01 r.01N113, IFRAS SIATEREN1 OF DUANCES Rnlence Balance lot 1191 Receipts DbD1lPsemenl4 t2/31/97 „__,____... ... _._.._. General 12,795,721 1599,046 $1,410,377 $1. 584,390 Roatl 4 Bridge aereral 132,047 68,908 85,957 114,990 Road B Bridge Precinct 1 233,596 53,263 112,055 174,804 Road 4 Bridga Precinct 2 66,344 29,7S9 70,933 25,150 Road S Bridge Precinct 3 263,940 32,219 70,706 225,453 Rout 6 Bridge Precinct 4 225,615 91,692 166,632 150,675 FN-Lateral Road t35,428 4,065 13S,375 4,118 NW B7/FM FOOD 41S,532 6,238 0 421,770 Road Naintnuome Precinct 1 68,087 1,023 0 69,itO Road Maintenance Precinct 4 13,650 204 0 13,854 Lateral Rood Precinct 1 39 3,651 0 3,690 Lateral Road precinct 2 39 3,651 0 3.690 Lateral Road Tract not 3 39 3,651 0 3,690 Lateral Road Precinct 4 39 3,651 0 3,690 Flood Control Precinct 1 92,597 1,3e9 315 93,671 Flood Central Precinct 2 1,249 23 0 1,272 Flood Control Precinct 3 17,46E 264 0 17,732 Flood Cmtrol Precinct 4 1,629 23 0 t,652 Airport Maintenance 33,519 410 5,409 2a,580 Low Library 2,169 1,359 154 3,374 Library Gift Nemoriat 4,406 163 0 4,569 Fire 6 Coats Honding 120,170 24,417 a4,958 59,629 Ooretims 49.997 1,159 1,670 49,466 Grant. 37.318 556 5'os 32,596 Law Enforcement Block Gran[ 43.738 303 2,380 0,707 438 Records Naregemenf -County Clerk 43, 758 7,308 10,608 LO,L3B Records Npet. 6 Preseryation 7.530 2,510 0 10,040 Courthouse Security 34.272 3,411 0 37,683 Juvenile Probation 93,331 32,319 49,001 76,699 District Court - ixprest Jury 564 24,938 22,842 2,660 Canty Court - lopreat Jury 1.954 t,447 1,422 1'979 Excess Sales Tax Revalue 137,700 2,068 0 139,768 SBeriff Forfeited Property 152 0 0 152 Capital Pro) -Seadrift Boat Rasp/Park IOO,DO0 0 0 100,000 Capita( Project-thoc. Bayou Park 17,306 243 1,110 16,439 Capital Project -Beech Sever 11,216 0 136 it,080 Capital Prolict-Crestview, Sever 10,880 0 Tea 10,580 library. tort. of WIG. Int. S Skp. 11,376 576 0 tt,952 Gen. Oble. Bads Int. 1 SkO. 20,937 3,047 0 23,984 Gen. Oblig. Ref. Bads Int. 6 Skg. 121.715 2,325 0 124.040 Tax Mtleipetlon "tea Construction 2,BL5,4to 33,538 315,665 2,563,263 Tex Anticipation Notes Int. 4 SkO. 70,504 673 ISO 71,227 Cmmnily Development 0 3,t96 3,196 0 Hospital Operating 3,550,190 3,722,417 3,436,979 3.815,628 } Hospital Mcas rlal 10,532 131 0 10,663 Indigent Healthcare 53,013 244,209 230,487 66,735 ______ __________ .,__________ . 1 Total, 111.fi",929 $5,015,546 16,624,1)5 110,256,360 o We the undersigned County Judge and Commissioners in and for Calhoun County, Texas hereby certify that we lave this date made an exaudnatlon of the County 1'Ao su rerus quarterly retert, filed With us on this 'Ci day of �/µ ;t L998, ,t and have fourd the same to correc and n due Hier. Witness our herds, officiail /, thie� day of � 1998. I"Nar I rj' og, lodge . Le y LTe k Comissio er Precin t Fla. Commissioner Plecr t No. 3 67/-.! rref/L . a lienneth W. FInster Comaissiauer PrecVnct tJo. 2 Camsissioner Precinct No. 4 SWORN TO Nil SUBSCRIBED BEFORE ME, County Judge, and County Can dasionex9 said Call - Laity, each respectively, on this 3 O .:d9y.,Qf - , 1998. 13EfjE �2E, tt ' undersigned authority an this day porsonalfy 'sppesrrd Sharron marek, Colnnly, Treasurer of Calhoun County, says that the within and foregoing report is true mud correct. Q 1 Sharron Parek, County Treasurer FII£O FbR RECdfID 7NIS 30 ril 1998 and recorded. .this "�}i3 day of 1990. i 790 IAIA Marlen Paul, Clnnty Clerk ACCOUNTS ALLOWED - HOSPITAL 0 Claims totaling $27,296.04 for the Hospital Indigent Healthcare Fund and $613,364.03 for the Hospital for a total of $640,660.07 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 8 Y d, ► T 1 u k (DepArtment making this request) Date: /_?�O_Cjc I request an amendment to the budget for the year following line items in my department: AlftGL-Account # Amendment ---Account-Name ---Amount Net change in total budget for this department is: Other remarks/justification: -------Reason i unaerstana that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 791 BUDGET AMENDMENT REQUEST To: CaZ(('n4epamel Commissioners' Court From: �aaC- w t making this request) Date: ' -a 1 :91 `q Q r► I request an amendment to the t 1 r I budget for the year following line items in my department: GL_Account_#_ (31A513-51�t0 o I.-4 Sin- �130 qi0 O l-qSL(Q,- �kq o J — 4� Lo R ^_Account -Name___ \-M I f 144'i-�'11�zy Net change in total budget for this department is: other remarks/justification: Amendment _Amount____ `fit 6'al- aA 34 Y 0 � _ $ — 0 Reason , I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 792 • 0 BUDGET A14ENDMENT REQUEST To: Calhoun County Commissioners' Court From: Q JyV, (L .u.C,fn� 7 . ( R " . C . (Department making this request) Date: L--30_ci$ I request an amendment to the 1- 9 1 budget for the (year) following line items in my department: GL Account # 01-55bgt- 5440 Account Name Qn• rtccW Net change in total budget for this department is: Other remarks/justification: Amendment Amount $ —k3 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 793 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: — (Departm46t making this request) Date: + —3o _9 R I request an amendment to the 19 / budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount ------------- ------------- ---- Qi-i o-6-' 501 _ C�J Q 1- I Ai�9ao �C�lF1MD Net change in total budget for this department is: $ Other remarks/justification: -------Reason ITRIZIF! : r' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 794 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Z13 Pa q ,ALLu (Department making this request) Date: 1-3o q 9 • I request an amendment to the M -7 budget for the year following line items in my department: GL Account-#- - �'b0 a5 oq -XSeo - %"15D -- Ac_co_unt Name � �' ,W Net change in total budget for this department is: other remarks/justification: Amendment Amount ------------- Lit 0 L� Q -------Reason - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 795 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: a,2 (Departlent making this request) Date: I -3 O -� 0 I request an amendment to the MI budget for the year following line items in my department: Amendment GL -Account-- ---Account-Name --- ---Amount- --- -------Reason ------------------------ as-yo�o-��5'o B o, ► q Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 796 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: •(Depar ment making this request) Date: '—d-_10 I request an amendment to the budget for the following line items in my department: GL-Account_#_ ��p -o o0-3990 Account Name Amendment ---_ Amount 50 Net change in total budget for this department is: Other remarks/justification: I understand that my Commissioners' Court $ Q� budget cannot be amended approval is obtained. Signature of official/department head: Date of Commissionerst Court approval: Date posted to General Ledger account(s): • 3 01998 as requested until 797 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: ) _d I _9 2 I request an amendment to the ncl budget for the year — following line items in my department: ,� GL-Account-#- 01 -Ot oa-3990 -_-Account Name ----------- i Net change in total budget for this department is: Other remarks/justification: Amendment Amount JJAN�-JzB— I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • '' C BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court , From: (Depart ent making this request) Date: I—aa I request an amendment to the 199 budget for the year following line items in my department: GL Account_#_ bl-nt00-3g90 Ot -3505 -0Q-0 ___Account Name iX-, k .A},A,, ,IA LLk Net change in total budget for this department is: S other remarks/justification: Amendment Amount I understand that my budget cannot be amer Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,4� 1 799 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 —a� _9Y I request an amendment to the lq c1? budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 15-1,31.51 5oa ()1-3-0 15-616b Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • THE COURT ADJOURNED, Mai • REGULAR FEBRUARY TERM THE STATE OF TEXAS § 5 COUNTY OF CALHOUN § HELD FEBRUARY 9, 1998 BE IT REMEMBERED, that on this the 9th day of February, , A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said county and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Belk that the minutes of the November loth, 14th and 26th be approved. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Belk, Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 • H. Floyd Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk 4T BIDS AND PROPOSALS - FUEL The following bid was received for fuel for the period beginning February 16, 1998 and ending March 15, 1998. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the only bid of Diebel Oil Co. in the amount of $5,987.00. Commissioners Finster, • Floyd, Belk, Jurek and Judge Hartzog all voted in favor. FIIEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ ,S ry X 3800 = $ p a a PREMIUM UNLEADED GASOLINE $ X 4000 = $ S TJ DIESEL FUEL (LOW SULFUR) $ .j X 2500 = $ TOTAL BID PRICE $IOU D'v THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUARY AND ENDING MARCH 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE r, i The following bids were received for tank: -Gasoline Storage Rexco, Inc. $30,175.25 Station Equip.& Maint. 31,119.00 This was passed until Friday, Feb. 13th. DEN H. COMISKEY, JR_, C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT LASPA12A,5WEXAS 077979 BID FORM FOR GASOLINE STORAGE AND FUELING SYSTEM: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Rexcn �n)c- DATE: FeI, ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE:. SuPer�t0le&k3eYvf, TELEPHONE NUMBER: BASIS OF PAYMENT �` 7 %- t'' 13 The contract will be lump sum. But, if necessary and requested, monthly progress payments will be made based on the percent complete for each of the following bid items. ITEM BID AMOUNT LABOR MAT'L TOTAL 1 Reinforced Concrete Slab mli4 c As'm 2 Storage Tank p°15' � &76, o 3 Pump/Dispensing System 480°- � oe 4. Stairs 35d"=, 4760E 'y1.316cg 5. Misc.Elect.lPaint/PipefEtc. 45os 16t0= 4a4:i6pa0_ SCHEDULE Start work ------------Earliest date to be specified by contractor. Complete work------------ --Earliest date to be specified by contractor. Note: Contractor shall allow a 14 day cure time for reinforced concrete slab prior to setting storage tank. 80 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEpANNEX - 201 W. AUSTIN PORT L(512 - 553X4610Yy979 • BID FORM FOR GASOLINE STORAGE AND FUELING SYSTEM: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: STATION EQUIPMENT AND MAINTENANCE, INC. DATE: 2-6-98 ADDRESS: P.O. BOX 4319 CITY, STATE, ZIP: VICTORIA, TEXAS 77903-4319 AUTHORIZED SIGNATURE: TITLE: SALES MANAGER TELEPHONE NUMBER: 512-573-7449 • BASIS OF PAYMENT The contract will be lump sum. But, if necessary and requested, monthly progress payments will be made based on the percent complete for each of the following bid items. BID AMOUNT ITEM LABOR A, TOTAL 1 Reinforced Concrete Slab 4,560 1,520 6,080.00 2 Storage Tank 1,600 15,487 17,087.00 Pump/Dispensing System 480 3,096 3,576.00 4 Stairs 350 976 1,326.00 5 Misc.Elect.fPainVPipelEtc. 1,200 1,850 3,050.00 Total 8,190 22,929 31,119.00 SCHEDULE NO SALES TAX INCLUDED Start work --- --------------------- Earliest date to be specified by contractor. Complete work ------------- ---Earliest date to be specified by contractor. Note: Contractor shall allow a 14 day cure time for reinforced concrete slab prior to setting storage tank. 8t�4 The following bid for fuel purchased by card system: A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the bid of Mauritz & Covey for fuel by card system. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. �FIIEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON UNLEADED GASOLINE $ • rS��J M I D "ADC -P� UNLEADED GASOLINE $ DIESEL FUEL $ • S.3'TS LOCATION: (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) , rlee re .Q�s iJor in�l'l�+ac" CONTRACT WILL BE FOR THE PERIOD BEGINNING FEBRUARY 16, AND ENDING MARCH 45 998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. /Y NAME OF BIDDER: 'Mj4UkiTZ. ir �ccue� ADDRESS I t i S <�oUA W tIl S CITY, STATE, ZIP 4Ea1lA, ._T�Z. 1-1-7-5-1 PHONE NUMBER 5112-- l eZ -�71 b l A-iv/LG AUTHORIZED SIGNATURE: ��a`p �7Il �- TITLE %�Ctflc !-fpQ2f �4/1R'� DATE j The following bide Vehiclesles:: were received for Two police Action will be taken Friday. Package BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANTNgE�X- 201 W. AUSTIN PORT LA512�=5 A81077979 BID FORM FOR TWO (2) STANDARD FULL SIZE 1998 POLICE PACKAGE VEHICLES: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEE14ED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: /+ ff DATE: ADDRESS: J CITY, STATE, ZIP: D (fN� 50 j AUTHORIZED SIGNATURE: 117CC �s TITLE: �1EC' 4 /Gf4N, TELEPHONE NUMBER: 7 BID WITHOUT TRADE-INS: $ 02) %.2 y � a o LESS TRADE-INS: < i9_ > BID WITH TRADE-INS: DELIVERY DATE FOR VEHICLES: $ �2) G9�A, ao C� 0 i WE • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 A. AUSTIN PORT L4VACp, TEXAS 77979 (512)-553-4610 BID FORM FOR TWO (2) STANDARD FULL SIZE 1998 POLICE PACKAGE VEHICLES: THE COMMISSIONERIS COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: SOu.THV'ESj_ Jq2d DATE: ADDRESS: La O 23c/ CITY, • AUTHOI TITLE: TELEPE BID WITHOUT TRADE-INS: LESS TRADE-INS: BID WITH TRADE-INS: DELIVERY DATE FOR VEHICLES: • S ql, /ZS .SO < 8991 Oo > S qO PZ& go 73d AAMR PO-rSsacc 807 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOpUSEAAANNEX — 201 W. AUSTIN PORT L y.1.0 I5WEXAS 077979 BID FORM FOR TWO (2) STANDARD FULL SIZE 1998 POLICE PACKAGE VEHICLES: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: NE�Fw�gN FuRD DATE: 2-4-9 ADDRESS: 12220 ,Sw Flew CITY, STATE, ZIP: STgGFd%d T. 77477 AUTHORIZED SIGNATURE: TITLE: Fi.ee1 "64 TELEPHONE NUMBER: 24'1-214-ti235 BID WITHOUT TRADE—INS: LESS TRADE—INS: BID WITH TRADE—INS: DELIVERY DATE FOR VEHICLES: $ 0108, a < //Poo.CA > $ '78 08, --------------- --------------- &0-40 DAMS U • • 808 ,,fa. 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, EXAS 77979 (512 5T3-4610 BID FORM FOR TWO (2) STANDARD FULL SIZE 1998 POLICE PACKAGE VEHICLES: THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: LQMCa,o l(N' L turd. DATE: I gwy ADDRESS: P O , IB. m 31 CITY, STATE, ZIP: Uicl-'7.f a _N AUTHORIZED SIGNATURE: L//A'k, Smea r, TITLE: Ftiee}- (�Ory ada r- TELEPHONE NUMBER:& 476 tzJ/ BID WITHOUT TRADE-INS: LESS TRADE-INS: BID WITH TRADE-INS: DELIVERY DATE FOR VEHICLES $3�7aooa < v w> > 6 - 8 waks lam. rce L%earwf 0clak Re fvnjm /Lx. Fees. 3.1 .2yew,:,sleef , • 809 . V000. 1997 CR VIC SPCL. OLR. WT•ti ID�I Aar P a1s, 44U•. L27 H L53 F ri° i • Z SPOTLANP CLHSS • AUXILIARY FUSE • PWR LOCKS—DRIV DO SPEEDOCABLE• ROOF WIRING — PWR WINDOWS —OR SPCL. DLR. ACC VEHICLE ASSEMB TOTAL V DF,STINA TOTAL B ♦#SPECIAL SCHEDULE A (ME Vv 41. ICE INTERCEPTOR 21490'a . ADJ. CR. BASE VEHICLE 21490%U LEARCOAT ; T/VINYL REAR 4ENT PKG.122P 465: DID IO/ GTRAWJOP NC: NS iW TIRES 00 t COVERING 25; rI NQ� ,/TRACTIONECTL i 64 Ob) 'NYC REAR SEATS 65:0 0592 N15:0 NOiSTPERATIVE✓ TRIM 146, LOCK 0 ONLY 15; 0 NVASCAR MODULE✓ 31; 0 HOLE IN ROOF ✓ 97' 01 ER ONLY ti/ I5; 0 ADJ. CR. 0 IN CANADA ICLE i OPTIONS 231840 00 DN a DELIVERY 605, 0 DRE DISCOUNTS 23789.0 DEB DISCOODUNTS• 300;0 TOTAL FOR VEHICLE 23489;0t rr FLEET MARKETING CREDIT 10 U.S. GAL GAS FACTORY NET INVOICE FLEET OPTION t + FLEET P.O. NUMBER v BATCH—I0 V426115686 H 2X PRICE LEVEL 71013OP71 VINt 2FA9P SHIPPING WEIGHT 3733 LOS. , 1 vaitt Shlel�c'T 5� Iw.. 0 200151i ili. 0 1 HZ33j1.700 13wev L, 414 qQ , , NC, NCO la S96; 00 53; 00 30: 00 N/C; 12. 00 149; 00 38; 00 12, 00 60, 00 26; 00 47♦ 00 12; DD ze; 00 19069, 00 605; 00 19674: 00 267, 00 ; ; 16;100 7, 00 71N7Vx I'P Lji WK t,a +vote �., w� �Vuc, +.L nna cost a mt vwru wvgw o• Mir patsunn a..we•t •Lw+;..w.,..........�..--... uw utLHrrvt •w.uW rno..we+maN eawa�. to INL oLw,tN. roanWa• INVOICE +o'KK+aaii u • �+••M� 1 uwvpnot,��L ,L PUN 41L(ttYIN, 707AL 4 co .t.01i nt SOLD 70 PAYTON—WRIGHT FORD 440 W HWY •114 GRAPEVINE TX 76051 SHIP TO ,s Orv+w +.awO PAYTON—WRIGHT FORD 440 W HWY 114 GRAPEVINE TX 76051 i ♦� � CA4 5B , e. wV M .I —2199 TD 06 SHIP THAOUGM 0 i The following bids for TCDP Wastewater Improvement Project, and will be awarded Friday. F� z UWf o a 'x �03 aw z� xo0 �Utf� Wa QUA EFMcc U 0 �I \ ,� `�+► n0 IffInI4001\0 MEN LV X q-s! ` \\ \` i 1 a \ t _ bM W BIDS AND PROPOSALS - LAW ENFORCEMENT LIABILITY INSURANCE A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to authorize the County Auditor to advertise for sealed proposals for Law Enforcement Liability Insurance yyfor Calhoun County with said bids to be rs Jurek, Belk, Fiened Tuesdanster, , March � inster, Floyd and JudgeHartzog1998. Callly tedein favor. REPORT.- E-911 DISTRICT Mark Dierrenger of the E-911 District gave the Court a report concerning rural box numbers and the possibility of upgrading their system. No action was taken. GRANT FROM TELECOMMUNICATIONS INFRASTRUCTURE FUND A motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the Grant from the Telecommunications Infrastructure Fund in the amount of $63,318.00, approve the loan from the General Fund to Capital Project - Library in the amount of $60,000.00. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. Telecommunications Infrastructure Fund 9 Grantee Acceptance Notice AGREEMENT: Whereas Calhoun County Library, hereinafter referred to as Grantee, has therefore submitted a grant application to the Telecommunications Infrastructure Fund Board (TIFB), entitled Connectivity Grants for Public Libraries, and further identified by grant number OE-1997-LCB-422; and Whereas, the TIFB has approved the grant application as evidenced by the Statement of Grant Award from the Directbr of Programs dated January 23,1998 ; and Whereas, the Grantee desires to accept the grant award, the state of Texas Uniform Grant Management Standards, the Grantee's Application (#) as amended by TIFB, the RFP Application Packet instructions, TIFB program regulations, handbooks, guidelines, manuals and special requirements, if any, as evidenced in the Statement of Grant Award; Now, therefore, the Grantee accepts the aforementioned Statement of Grant Award, the state of Texas Uniform Grant Management Standards, the RFP Application Packet instructions, TIFB program regulations, handbooks, guidelines, manuals, other conditions that may be promulgated by the TIFB, and any special requirements as evidenced by the agreement, executed by the project director, the financial officer, and the official authorized to sign the original grant application, or the official's successor, as presiding officer of and on behalf of the governing body of the Grantee; and NON -LOBBYING CERTIFICATION: We, the undersigned, certify that none of the grant funds, regardless of their source or character, including local cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passage or defeat of any legislative measure. A finding that the grantee has violated this certification shall result in the immediate termination of funding of the project and the grantee shall not be eligible for future funding from the TIFB. Certified by: Signature of Project Direbtor Noemi Cruz Library Director Name & Title (must print or type) 200 W. Mahan Official Agency Address Port Lavaca, TX 77979 _ (512) 5: City/Zip Cods/Telephone Nupber_,,-, Date: 2-09- ignatur FinancialOfficer Ben H. Cwisicey, Jr., CPA County Auditor• Name & Title (must print or type) 201 W. Austin Official Agency Address 2-7250 Port Lavaca, TX 77979 (512)553-4610 City/Zip Code/Telephone Number . Name A Title (must print or type) 211 S. Ann Street Room 217 �oijiciat Agency Address Y e 'Port Lavaca TX 77979 (512) 553-4600 City17--ip Codeffelephone Number 812 LIBRARY POLICY CHANGES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the following Calhoun County Library Changes. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. policard.wps CALHOUN COUNTY LIBRARY CARD POLICY APPLICATIONS. 1W )C t Uttt 1. Application cards under the new automated system will be valid to all Calhoun County residents until 1999. A patron in good standing may check out up to forty (40) items which includes up to five (5) audio books, two (2) compact discs, three (3) videos, and five (5) magazines at any one time. If a child is unaccompanied by an adult, a limit of six (6) books is allowed to be checked out. The Branch Libraries may set lower limits. The Library Director reserves the right to put any library materials) on reference reserve for as Long as is necessary. Reference Reserve material(s) does not leave the library and must be signed for by the user. 2. For Out -of -County residents library cards cost $15.00 for a one year period. Temporary cards issued to those patrons who reside in the county up to 4 months. An unrefimdable fee is charged and limits are set for the number of items that can be checked out. Charges and limits to be determined by the Director. 3. Free cards may be given to Out -of -County residents only if they reside in or own property in Calhoun County. Working in Calhoun County does not qualify. 40 4. Once a patron has moved out of the county, their card is invalid. In case of catching a person who has moved with a Calhoun County card, take their card and destroy it. Mark "moved" on the application card in red. If a fee is paid for a new card, the old card and application should be destroyed. The person rmist fill out a new application for a one year card. 5. Lost or overdue book records must be cleared before new materials can be checked out or a replacement card can be made. 6. BEFORE ISSUING A CARD TO ANY PATRON, the application file must be checked to prevent issuing a duplicate card. APPLICATION CARD VERIFICATION.• 1. All Calhoun County residents and Out -of -County residents owning property in the county are entitled to a free library card. 2. Out -of -County residents must pay a $15.00 yearly fee for a library card. This card is considered an adult card and the normal restrictions apply. 3. Correct verification is proof of residence by having identification showing current residence address and telephone number of the applicant. It can be a driver's license or photo identification card. A bill receipt, telephone listing, a postmarked piece of mail showing the 813 ON policard wpsp2 current address, or a tax bill receipt showing that the applicant owns property in Calhoun County or any other current piece of address identification needs to be accompanied by a photo Ld. of some sort, unless the applicant is known to a member of the Library staff The Library personnel will inital the application to show that the id. was satisfactory. 4. A man or woman may receive a library card without proof of residence, if the spouse has a card is good standing and the spouse's application has correct verification. 5. Cards to those between ages 8 and 17 must have parent or guardian signatures. These applications may be accepted without proof of residence if the signing parent or spouse or the guardian has a card in good standing. The same rules for correct verification apply for childreWs cards, that apply for adult cards. The Library wishes to have children learn the responsibility of using a library card and checking out library materials, by issuing cards to those who are 8 years old or older. 6. Library materials cannot be checked out without the library card unless the patron is known to the Library staff as a patron in good standing. The original card is free. Replacement cards cost $2.00 for each card. Library cards remain the property of the Library. 7. All applications must provide a reliable reference. This is the name, address, and in - county telephone number of a person who knows them. The Library staff taking the application verifies the reference as quickly as possible. Reference verification is noted as "okay" by the staff member's initials and the date of verification. The new applicant is allowed to check out three (3 ) items until there is verification of the reference by the Library. Ff instant verification is made, the new applicant is considered a patron in good standing and is allowed to check out up to the allowed limit of materials. 8. A patron is responsible for any materials checked out on their card, whether by friend or family member. 9. Materials checked out on a lost card are the responsibility of the owner of the card, until the library is notified of the card's loss and this notification is duly recorded. 10. Flagrant abuse of library privileges may result in revocation of a library card, at the discretion of the librarian. Restitution of a library card is at the discretion of the head librarian. Board approved 1-8-98 4 • k 514 ,)O rw oL poliover.wpd pg. 4 CALHOUN COUNTY PUBLIC LIBRARY OVERDUE PROCEDURES • OVERDUES 1. Fmes are ten (10) cents per day per book, magazine, or audio with a $5.00 maximum per book, magazine, or audio. 2. There is no "Fine Free Day" at the Main Library. 3. Fines for video tapes are $1.00 per day. No maximum limit for fines.. LOST MATERIALS 1. Lost library material will be replacement cost of material plus the fine in addition to a $5.00 processing fee. The processing fee will not apply to paperbacks or magazines. We do not accept replacement material from the patron. 2. The cost of lost materials is determined by the price listed on the shelf -list card or the listing in Books -in -Print or some other pricing reference. If the price cannot be located, there will be a charge of $15.00 for each book, $15.00 for each video, $5.00 for each "Adult paperback novel'. $5.00 for each magazine, $15.00 for each audio cassette or set (where there is • more than one cassette in an album)unless there are more than four cassettes. Then the price will be determined by a comparison of other albums of similar size and subject. This is in addition to the processing cost of each item. Magazines will cost the price listed on a current copy of the magazine. If the item is returned in good condition within a year after being declared Iost, along with the receipt from the library showing that the item has been declared lost and paid for, the library will refund the payment minus the processing fee. 3. The costs of Interlibrary Loan material(s), that is lost, are determined by the lending library. All additional costs to the Library, such as postage and telephone calls, should be added to the borrower's account. • Board approved 1-8-98 WASTE DISPOSAL FEES A Motion was made by Commissioner Floyd and seconded by Commissioner Belk the following Waste Handling and User Fees will be effective March 15th, but the County will not be charged the $5.00 pick up fee. Commissioners Floyd, Belk, Finster, and Jurek all voted in favor. Judge Hartzog voted against. Effective March 15, 1998 Calhoun County, Texas Solid Waste Disposal/Recycling Facility Landfill Road • Port Lavaca, Texas • 512-552-7791 Site Operation, Waste Handling and User Fees March 15,1998 1. The Facility is located approximately two miles north Highway 87 from Highway 35. Turn right off 87 to Westerlund Grade Road. Turn left on Old Landfill Road. This Facility is not a landfill, but transfers acceptable wasteto Victoria Regional Landfill. The Facility is owned and operated by and for Calhoun County. 2. HOURS OF OPERATION• 8:00 a.m. - 5:00 p.m. Monday thru Wednesday and Friday; 8:00 a.m. - 12 noon on Saturdays. Closed to the public Thursdays and Sundays. Note: The site will be closed on all County holidays. 3. RULES FOR TRANSPORTING: All waste must be bagged or in containers weighing no more than 501bs. Loose waste must be transported directly to the Victoria Regional Landfill for unloading. All materials should be covered to prevent loss on roadways. 4. USER FEES: This fee will be charged based on the type and quantity of material being brought to the site. Charge• for quantities of mixed material types will be at the highest fee. All charges will be computed by the site attendant based on the following guidelines. A. HOUSE WASTE: 1. COMPACTIBLE: Minimum fee (up to 2-33 gal. trash bags) ............................. $ 2.00 Each additional (33 gal.) bag ....................................... $ 1.00 Per cubic yard (uncompacted)..................................... $ 6.00 Trash barrel-55 gal. (contents unburned) ............................. $ 2.00 Trash barrel-55 gal. (contents burned) ................................ $ 5.00 Per pick up (load level with top of bed) Full bed (approx. 8' x 6' x 1.6')....................................... $16.00 Intermediate bed (approx. 8' x 5' x 1.5') ............................. $12.00 Small bed (approx. 6' x 5' x 1.5') ............................... $10.00 2. BULK ITEMS: Standard couch (each) ........................................... $ 7.00 Hide -a -bed couch (each) ................................... Large chairs (each) ............................................. ..... $ $ 9.00 • 5.00 Mattresses Single (each) ............................................... $ 2.00 Queen/Double(each).......................................$ 3.00 King (each) ...............................................$ 4.00 Drums-55 gal . ......................................... $ 2.00 B. TIRES: (see item #5 & 6) Up to 17" rim size (each) ......................................... $ 2.00 17" up to 24" rim size (each) ....................................... $ 8.00 24" rim size and over (each) ..................................... $22.00 81:6 �J C. BRUSH: Per cubic yard ..................................................$ 2.50 Per pickup (load level with top of bed) .................. ............. $ 5.00 D. AUTO WASTE: Antifreeze (per gal.) ............................................ $ 1.00 Oil filters Car(each) ............................................$ .25 Industrial (each) ................................. $ 1.50 Oil (per gal.) ......................................... N/C Batteries (each) ........................................ N/C E. SCRAP METAL: Aluminum (per ton).......................................N/C Copper (per ton) .........................................N/C Steel (per ton) ........................................... N/C Mixed (per ton) ........................................... N/C Large appliances (each) ................................... $ 2.00 F. CANS: Aluminum (per lb.) ........................................... ... N/C Steel (per ton) .................................................. N/C G. PAPER: Delivered to Recycle Center Mixed (per ton) ........................................ N/C News (per ton) ..................................... N/C File stock (per ton) ................................... N/C White (per ton) ..................................... N/C Computer (per ton) ................................... N/C Magazines (per ton) ................................... N/C Picked up at place of business Pick up (each) (Max. of 1 cy. per pickup) ..................... $ 5.00 For each additional cubic yard ............................. Later H. CARDBOARD: Delivered to Recycle Center ..................................... .. N/C Picked up at place of business Pick up (each) (Max. of 1 cy. per pickup) ....................... $ 5.00 For each additional cubic yard .............................. Later I. GLASS: Brown (per ton) ................................................. N/C • Clear (per ton) ..................................... Other (same as compactible house waste) .............. N/C J. PLASTIC: Grade 1-Clear(per ton) ............................................... N/C Grade 2 Milk Jugs (per ton) ............................................. N/C Mixed -Colored (per ton) .......................................... N/C Ns 5. RECYCLING NOTICE: There will not be a charge for most recyclable items which are delivered to the Recycle Center and that are separated and placed in specially marked containers for recycling. SEE ATTENDANT FOR INFORMATION AND INSTRUCTIONS. Items accepted for recycling are: L Corrugated Cardboard • 2. Office Paper (sorted white, computer, mixed) 3. Newspapers (with inserts) 4. Magazines, Catalogs - NO phone books 5. Tin Cans 6. Aluminum Cans 7. Glass (sorted brown, clear - food or beverage containers only) 8. Plastic #1 (soda bottles, etc.) 9. Plastic #2 Natural (milk and water jugs) 10. Plastic #2 Mixed or Colored (soap, clorox, shampoo, etc.) 11. Plastic Bags #2 (HEB, Stanley's, Wal-Mart, shopping bags) 12. Oil 13. Auto Batteries ALL UNACCEPTED RECYCLABLES WILL BE CHARGED FOR DISPOSAL IF LEFT AT OUR FACILITY. 6. WASTE MINT R-V cFDe D A TDr .,...ram, I • Compactible Waste p gfood/drink ) P (paper, plastic, lass, cans, clothing) • Small Appliances • Large Appliances • Cardboard • Furniture, Bedding, Carpet • Wire • Metals (all except small drink/food cans) • Concrete • Tires (Rims must be removed from all tires) • Waste Oil (in leak -proof containers up to 5 gallon size, with pouring spout) • Used Oil Filters (not drained) (See #7 for information on disposal of empty oil containers and oil soaked debris.) 7. _PROHIBITED ITEMS- Basically any item designated by the Environment Protection Agency (EPA) and the Texas Natural Resources Conservation Commission (TNRCC) as "Hazardous Material" is restricted from disposal at the site. The most common items are: •Asbestos or asbestos containing materials • Batteries (see #8) • Fluorescent light ballasts (see #8) • Starting capacitors (see #8) • Herbicide, insecticide & fungicide (see #8 on empty containers) • Freon • PCBs • Lead (lead based paints) • Oil based paints • Construction/Heavy Equipment Tires: All large tires designed for off -the -road use on heavy equipmeno including Earth -movers, Loader/Dozers, Graders or Mining equipment, CANNOT BE ACCEPTED. • Liquids 8. PXC PTIONS: A. Refrigerated appliances may be accepted if they have been properly purged of oil and Freon and tagged by a licensed refrigeration service person. Such appliances that no longer have the compressor or starting capacitor on them are acceptable. B. Pesticide, herbicide and fungicide containers that have been triple -rinsed can be accepted. Separate from other waste and tell attendant. C. Starting capacitors and fluorescent light ballasts may be accepted if the phrase "No PCBs" is printed on the label. Separate from other waste and tell attendant. D. Empty oil containers and oil soaked debris may be accepted. Containers must be drained. These may be included with household waste. E. Batteries (lead -acid) are being accepted for the convenience of Calhoun County residents. Separate from other waste and tell attendant. • F. Burned Garbage: The burning of domestic waste is permitted in Calhoun County at property designed for and used exclusively as a private residence, housing not more than three families, when the waste is generated only from that property. DOMESTIC WASTE is defined as "Waste not normally resulting from the function of life within a residence." Items of such waste that can be burned include such things as kitchen garbage, untreated lumber, cardboard boxes, packaging (including plastic and rubber), clothing, grass, leaves and branch trimmings. Items that cannot be burned include such things as tires, non -wood construction/demolition debris, furniture, carpet, electrical wire, appliances, treated wood, plastics, heavy oils, asphaltic materials, potentially explosive materials, chemical waste and items containing natural or synthetic rubber. Ash from burned domestic waste is acceptable for disposal. G. Anti -freeze: Anti -freeze will be accepted for recycling if brought to the facility in a leak -proof container and is not mixed with anything other than water. 9. Please refer questions and continents concerning solid waste and the operation of the solid waste/recycling facility to the Calhoun County Solid Waste Coordinator andlor Solid Waste DisposallRecyeling Facility. The phone number is (512) 552-7791. THESE PROCEDURES FOR THE DISPOSAL OF SOLID WASTE ARE MANDATED BY FEDERAL AND STATE DIRECTIVES. PLEASE HELP US MAINTAIN COMPLIANCE BY GIVING YOUR SUPPORT AND COOPERATION. Patricia Kalisek Calhoun County Solid Waste Coordinator Facility Site Supervisor A Motion was made by Commissioner Finster for the damage to th Finster, Belk, Jurek e Commissioner Floyd and seconded by to approve the insurance settlement jail van. Commissioners Floyd, and Judge Hartzog all voted in favor. BIDS AND PROPOSALS'- TWO 1998 POLICE PACKAGE VEHICLES A motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the bid of $36t200.00 of Leonard Kovar Ford, which includes the trade-in, and approve $32.75 for each vehicle for a two year inspection. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. The Justice of the Peace, Pct. #4 presented her reports for Dec. and Jan., the County Clerk and the County Treasurer presented their reports for January, and the County Tax Assessor -Collector presented her Annual report. After reading and reviewing said reports, a Motion was made by Commissioner Finster and seconded by Commissioner be approved. Commi Jurek that said reports ssioners Jurek, Belk, , Floyd and Judge Hartzog all voted in favor. 819 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ) �c+ C" (Department making this request) Date: d_G-_q� l CCC��CCC,,, I request an amendment to. the ` budget for the year following line items in my department: Amendment GL Account Account - Name --- --- Amount ---- ------- Reason ------ -----A «+ _ �3 L3 0 Net change in total budget for this department is: $ — Q� ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): B E::T AMENDMENT REQUEST • To: Calhoun Count-yy— Commissioners' Court From: JUG / PWIZ( (Department making this request) Date: Q _ 6 _9 8 n U I request an amendment to the 1 I�*J budget for the year following line items in my department: Amendment GL Account # Account Name Amount O - L(O- dao I �� Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): MI SIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � ��—� �� • (Department making this request) Date: al—.�—� 9 I request an amendment to the Iq qJ budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- 01-ap L&(,) 13,2sa fil,lo10-6133 uAL . IM kJ , ) Ql -,g 1545-qq L S Net change in total budget for this department is: Other remarks/justification: '1 'I rC❑❑ I1 V. { _ o I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • '; 822 11 BUDGET AMENDMENT REQUEST To: Calhoun nQo� County Commissioners' Conu,�rt From: , 144 . - ' AlM/��6,a �- rt ` �PC3P/l C (Depar ment making this request) Date: 31ra _q I request an amendment to the Eli/ budget for the year following line items in my department. • GL-Account_#_ (a.�-55bo-�o7 �3_�iooc� -9itol • Account_Name___ SQcJeii `7G_(�Q.,n/� �(J •AA1 A 01 Net change in total budget for this department is: Other remarks/justification: Amendment _Amount u _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $315,583.70 were presented by the County Treasurer and after reading and verifying same( a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioner Floyd, Belk, Jurek and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL • Claims totaling $3,854.56 for the Hospital Indigent Health care fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. THE COURT RECESSED UNTIL FRIDAY, FEBRUARY 13, 1998. C30P. • REGULAR FEBRUARY TERM HELD FEBRUARY 13, 1998 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 13th day of February A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. JOINT MEETING WITH HOSPITAL BOARD R. E. Clegg, Chairman of Memorial Medical Center Hospital Board called their meetinq to order for the purpose of a joint meeting with Commissioners Court. Commissioner Floyd and Chris Jennings a representative with First Southwest, presented a plan for the county to consider issuing Combination Tax and Surplus Hospital Revenue Bonds for Phase I of Port City Mall. This matter will be placed on the March 9th agenda. After discussion R. E. Clegg adjourned the Hospital Board meeting. TCDP WASTEWATER IMPROVEMENT PROJECT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to award the bid for the TCDP Wastewater Project to King Isles ( bids are recorded in Feb. 9, 1998 minutes on Page 811 ) in the amount of $188,140.00. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. 824 TESTENGEER, tNC. ENGINEERING AND TECHNICAL SERVICES SSW HWY. 35 SOUTH O. BOX 557 ORT LAVACA, TEXAS 77979 (512)552-7621 (512) 552-6976 FAX February 13,1998 The Honorable Howard H. Hartzog Calhoun County Judge 211 S. Ann Street Port Lavaca, Texas 77979 RE: 1996 TCDP Sewer Improvements Project Crestview Subdivision, Calhoun County, Texas TCDP Contract No. 716141 Dear Judge Hartzog: On February 9, 1998 at 11:00 A.M., during a regular meeting of the Calhoun County Commissioner's Court, bids were received for the 1996 TCDP Sewer Improvements Project for Crestview Subdivision. . Bids were received from the following firms: King -Isles, Inc, of Corpus Christi, Mercer Construction Company of Edna, Jhabores Construction Co., Inc. of Corpus Christi, Falcon Lease Operating Co. of Victoria, Lester Contracting, Inc. of Port Lavaca. The apparent low -bidder was King -Isles, Inc. with a bid of $188,140.00, very close to the Engineer's estimate of $187,992,50. We evaluated all five bids and discovered the following errors and/or irregularities: King -Isles, Inc.: None. Mercer Construction: No errors. Bid qualified in regard to items #16 and 019. Jhabores Construction: Total of all items added to $197,255.00 rather than $195,055.00. Falcon Lease: None. Lester Contracting: None. Mercer Construction's qualifiers on items #16 and #19 were deemed to be similar to the concerns and/or reservations any contractor would have regarding the unknowns of those two bid items, and the dollar amounts would be insufficient to overcome the difference between Mercer's bid and the apparent low bid. After applying all corrections, King -Isles, Inc. remained the lowest bid submitted. A complete corrected • bid tabulation is attached. 825" Page two. In reviewing the qualifications of King -Isles, Inc., the following actions were performed: 1. The Texas Community Development Program department of TDHCA was contacted, and verified that both King -Isles, Inc. and their proposed subcontractor Benco are approved Contractors. 2. Mr. Ken Gill with the Engineering Department of Victoria was contacted. He stated that King -Isles, Inc, has successfully performed three utility projects for the City of Victoria and is starting two more. He said that they are a good contractor, easy to work with, and that they do what they say they will do. Mr. Gill said that he had only limited experience with the subcontractor, Bence, on one small job, but that Benco had performed well on that project. 3, Mr. Billy Dick, Director of Public Works for the City of Rockport was contacted regarding his experience with King -Isles or Benco. Regarding Benco, he said, "They're slow and kind of disorganized, but they can do the job. You might want to put a little more inspection on the job. We had no problem with them maintaining line and grade; the worst problem was (the subcontractor) not understanding the TCDP paperwork." 4. Mr. Charles Winfield, City Administrator of the City of Palacios was called. He said, "You have to watch (the subcontractor) Benco," and cited a number of instances of delay, slow work, and slow responses to requests to repair trench failures. 5. Mr. Tommy Hargrove of the City of Port Lavaca was contacted. He stated that he had experience with King -Isles and Benco, and that Benco had been slow at first, but had improved quite a bit both in the field and in his paperwork. He further offered that he would "take Benco... any day," and stated that some other local contractors could take compaction lessons from Benco. Mr. Hargrove stated that (the subcontractor) had "come a long way, and is doing a lot better." 6. Mr. Dan Alexander, President of King -Isles was contacted regarding the comments received. He stated that King -Isles would be handling all materials purchasing, scheduling, invoicing, and TCDP paperwork and that he will be working very closely with Benco to avoid any unnecessary delays in the project. After reviewing the qualification statements submitted with their bid, I find no reason to disqualify the apparent low -bidder, King -Isles, Inc. I therefore recommend that Calhoun County award a construction contract in the amount of $188,140.00 to King -Isles, Inc. for the above referenced project. cerely, oAnna P. Weaver, P.E. Civil/Surveying Department Manager Attachment BIDS & PROPOSALS- GASOLINE STORAGE TANK & FUELING SYSTEM These bids were received and recorded in minutes of Feb. 9th, 1998. Rexco, Inc. was the low bidder but it was undecided as the card system is in place and seems to be working. Rexco said their bid would be good should we delay awarding it for 60 days. It was decided to wait _ until Feb. 27th to make a decision. 0 • CITY OF PORT LAVACA -WASTEWATER TREATMENT AND RECLAMATION FACILITY Commissioner Floyd stated he had talked to Mayor Browning as to the plans of the City following the meeting of the concerned citizens on Feb. loth and he understands the City plans no action in regards to condemnation or moving forward on the project until they meet again Feb. 23rd, when they will discuss other options. He suggested we delay hiring an attorney until after February 23rd. Commissioner Jurek read the following letter and asked it be placed in the minutes. No action was taken but will be reconsidered Feb. 27th. • ®'BC International Bank of Commerce _ RECEIVE[ City of Port Lavaca FEB 11 1998 c/o City Hall rr v Port Lavaca, TX 77979 Howard G. Hartzog l� Calhoun County Judge �, Attn: Mayor Tiney Browning and members of the City Council Dear Mayor Browning As a way of introduction, my name is Leon Behrend. I have been a licensed commercial pilot for 29 years, and I am presently employed as a pilot for International Bank of Commerce, which is headquartered in Laredo, Texas. International Bank of Commere has a number of banks in the South and South Central part of Texas, and one of these banks is located in Port Lavaca. As such, our Corporate planes, both piston engines and jets, make frequent flights into and out of the Calhoun County Airport. I was quite concerned when I was informed that the City Council had voted to place a "Lagoon Type" sewage disposal facility in fairly close proximity to the County Airport. Of special concern is the proximity that the facility would have to the North/South landing and takeoff approaches. In addition, it is quite normal that approaches to the airport will sometimes entail a circular pre -landing pattern which • could possibly take the approaching plane directly over your planned facility. I understand it is most likely that this planned facility will attract a large number of water birds, including migratory waterfowl. Airplanes, especially jet engine planes, tend to frighten and panic birds, especially it seems, migratory waterfowl such as ducks and geese. While it seems logical the birds may want to fly away from the object that frightened them, panic could result in just the opposite, moving them into the flight path of the plane. I can assure you, the impact of a bird, or birds, on a plane, especially a jet engine, could be disastrous. I not only have to be concerned with my own safety, but perhaps even more so, the safety of my passengers whose well being and safety is paramount to me. I would strongly urge you to reconsider you decision. Surely there are other more suitable locations in your area that do not impact the safety of airplanes that utilize your County Airport. I want to continue using your airport, but if safety factors become marginal because of this planned facility, I will most certainly have to reconsider continued usage of the County Airport. I would appreciate it if this letter would be read at, and become a part of, the Minutes of the next City Council meeting after receipt. Yours truly, 7 Leon Behrend • Chief Pilot P.O. DRAWER 1359 LAREDO, TEXAS 76042.1359 (210) 722.7611 TELEX 763-435 MEMBER INTERNATIONAL BANCSHARES CORPORATION -FDIC CIRCUS ON RING FISHER BEACH - PORT O'CONNOR A motion was made by Commissioner Finster and seconded by Commissioner Belk to allow Port O'Connor Chamber of Commerce to have a Circus on Ring Fisher Beach in Port O'Connor on February 19, 1998. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. GIRL SCOUTS - USE OF RING FISHER BEACH - CAMPOREE/JAMBOREE A Motion was made by Commissioner Finster and seconded by Judge Hartzog to allow the Girl Scout to use King Fisher Beach for as Camporee/Jamboree in April, 1998. Judge Hartzog, Commissioners Finster, Belk, Floyd, and Jurek all voted in favor. GENERAL DISCUSSION - SKATING RINK AT CHOCOLATE BAYOU Floyd Felder approached the Court to build a skating rink at Chocolate Bayou Park. No action was taken. A Motion was made by Judge Hartzog and seconded by Commissioner Floyd that the following Contract for Parole Supervision and Services be approved. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. STATE OF TEXAS § COUNTY OF TRAVIS § CONTRACT FOR PAROLE SUPERVISION AND SERVICES This contract entered into on February 1, 1998, by and between the Texas Youth Commission, hereinafter TYC, and Calhoun County Juvenile Probation Department, 201 W. Austin, Port Lavaca, Texas 77979, hereinafter Service Provider, for the provision of parole supervision and services to youth in the following counties: Calhoun. This contract, Number PS98111, will expire on August 31, 1999. This contract is entered into "The Interlocal Cooperation Act", §791.001 et.seq., Texas Government Code, for the mutual considerations described in this contract. 1. SERVICE PROVIDER For and in consideration of the payment of fees for parole supervision and services, Service Provider will: A. Comply with applicable TYC General Administrative Policies (GAP), attached as Exhibit A, and incorporated into this contract as if set forth herein. Any amendments made to the policies in Exhibit A during the term of this contract apply to the Service Provider as of the effective date of said amendment. B. Provide the following parole supervision and services: 1. Ensure compulsory school age youth comply with state compulsory school attendance laws. 2. Ensure non -compulsory school age youth are constructively engaged in employment, community service, training, educational activity, treatment, and/or home detention for a minimum of 20 hours per week. 3. Ensure youth comply with all required or special conditions outlined in their Individual Case Plans. Texas Youth Commission Page 1 of 12 Elcuntractsyuvenile\parole.doc Contract for Parole Supervision and Services with Government Entity (9197) :7 • 10 Em 4. Assess the youth's behavioral/phase and develop the Individual Case Plan and objectives based on that assessment, attached as Exhibit D, Resocialization Phase IV and V. • 5. Meet regularly with the youth and secondary persons (family, employers, educators, treatment providers etc.) to assess youth's constructive activity involvement and progress toward Individual Case Plan Objectives. The following contact requirements apply: a. Intensive: General Offenders - four (4) primary contacts within initial 30 days; Classified Offender - Eight (8) primary contacts within initial 60 days Moderate: All offenders - two (2) primary contacts monthly. C. Minimum: All offenders - One (1) primary contact monthly. Secondary contacts are determined by individual need and risk. 6. Require youth to provide documentation in support of hisiher constructive activity requirements, e.g., school attendance reports, employment verification documents (pay stubs, etc.). "Constructive Activity" youth is engaged or participating in an educational, employment, treatment, training, home detention, and/or community service program for a minimum of 20 hours per week 7. Provide case management documentation, which includes the Individualized Case Plan (ICP) and submit information to TYC staff for entry into the electronic information system. The relevant policies include GAP.87,1; and .87.33 Supervision Levels in Parole Home Placement. 8. Discharge youth in compliance with TYC GAP.85.61. 9. Ensure complaints are reported and resolved in compliance with TYC GAP.93.31 Youth Complaint Resolution System. 10. Ensure youth accountability for appropriate rules of conduct on parole TYC GAP.95.3 Rules of Conduct. 11. Ensure all allegations of mistreatment are reported in compliance with GAP.93.33, Alleged Mistreatment Rules and Definitions. • Texas Youth Commission Page 2 of 12 f:lcontractsyuvenilelparote.doc Contract for Parole Supervision and Services with Government Entity (9197) Mt 12. Conduct appropriate administrative due process hearings in compliance with TYC GAP .95.51, ,95.53, .95.55, .95.57 and .95.59. 13. Report all incidents for which youth may be disciplined according to TYC GAP.0703 Incident Report. 14. Conduct home assessment and updates, GAP.85.43, Home Placement. C. Maintain an average or above average compliance with the Performance Measures, attached as Exhibit B. D Submit quarterly claims to the TYC District Office on a standardzied invoice attached as Exhibit C. Use a separate invoice for each month and include on the invoice names of each youth for whom payment is requested, the start and end date the total number of days for which payment is requested, the rate of pay and the total amount for each youth; and submit the invoice no later than (10) ten work days from the last day of the quarter for which payment is requested, E. Submit a cost report by May 1 of each year which includes a summary of all costs relating to the services provided under the contract. The report should be prepared in accordance with generally accepted governmental accounting standards and can be in any format which reasonably reports actual costs for the preceding county fiscal year or contract period. F. Afford TYC access to TYC youth and all records and/or information on TYC youth at all times. G.. Forward copies of all audits, monitoring, and investigative reports completed by the program's certifications authority or any other funding entity to the Contract Specialist within five (5) work days of receipt. H. Allow TYC/designee to perform monitoring, performance evaluations, investigations, or audits. 1. Provide access, inspection, and reproduction to all records related to services rendered under this contract which are necessary to facilitate monitoring, performance evaluations, investigations or audits. 2. Records include, but are not limited to, contracts, notes, real property documents, accounting/financial records, written policies Texas Youth Commission Page 3 of 12 f:lcontractsljuvenilekparole.doc Contract for Parole Supervision and Services with Government Entity (9197) • f4" • • • and procedures, correspondence, performance evaluation data and reports, and any other information pertinent to revenues, costs, expenses, and performance of services provided under this contract belonging to the Service Provider. Evaluation of services may include, but is not limited to, office visits, interviews with youth and the administration of questionnaires to the staff of the Service Provider and TYC youth. 3. Upon request by TYC and during reasonable business hours, provide facilities to TYC/designee to perform any of the functions listed in this subsection, as well as adequate and appropriate work space and copier. I. Maintain all financial records in accordance with generally accepted accounting principles. J. Maintain and retain records for a minimum of three (3) years and 90 calendar days after the termination of the contract period, or for three (3) years after the end of the federal fiscal year in which services were provided, whichever is longer. If any litigation, claims, disputes, or audit involving these records begins before the three (3) years and 90 calendar days period expires, the Service Provider will keep the records and documents until all litigation, claims, disputes, or audit findings are resolved. Resolution is when a final order is issued in litigation, or a written agreement is entered into between TYC and the Service Provider. Contract period means the beginning date through the ending date specified in the original contract or any amendments. K. Notify the Quality Assurance Specialist immediately if a TYC youth make an unauthorized departure from the parole placement. Require any of Service Provider's employees or employees of subcontractors to cooperate with and testify in judicial proceedings, legislative and administrative hearings or investigations, at the request of TYC. L. Notify the Director of Contract and Support Programs in writing of all revenue sources and reimbursements from third parties for any and all costs or services associated exclusively with a youth served under this contract. Billing more than one revenue source for the same costs or services provided a single youth is prohibited and shall be recouped or administrative error sanctions shall be imposed as set forth herein. Neither a youth nor his/her parents or guardians will be required to pay for the support of the youth in the program, unless otherwise ordered. Texas Youth Commission Contract for Parole Supervision and Services with Government Entity (9197) Page 4 of 12 Elcontractsyuvenilelparole.doc 831 IL TYC For and in consideration of the parole supervision and services provided to TYC youth by Service Provider, TYC will: A. Provide the Service Provider with policies and amendments from relavent TYC manuals used in the provision of parole supervision and services to TYC youth. B. Fairly compensate Service Provider from current revenues available to TYC at the reasonable rate of Nine and 001100 ($9.00) Dollars per youth per day. The maximum amount to be paid under this contract shall not exceed $20,000.00 . C. Pay for parole supervision and services for a youth up to three (3) days following an escape at the rate of Nine and 001100 ($9.00) per youth per day, only if the youth is returned to active parole supervision. D. Reimburse the Service Provider for mileage at a rate not to exceed the state reimbursement rate, for mileage incurred in attending meetings and training sessions presented by TYC staff and for mileage incurred in visiting or transporting TYC youth detained in facilities outside of their judicial district, provided prior approval is obtained from the TYC Quality Assurance Supervisor. E. Transport or arrange transportation for youth to the contracted parole officer for admission and transport or arrange transportation for the youth if another placement is determined to be in the best interest of the youth. F. Complete monitoring of Service Provider's program according to the schedule developed by Central Office Contract Administration. G. Pay for supplemental services necessary for individual case plans. H. Issue a directive to apprehend an escapee once notified by the Service Provider. Promptly notify the Service Provider of any changes in a youth's parole status that would affect the payment of fees for parole services. Texas Youth Commission Page 5 of 12 f1oontrsctsVuvenilelparole.doc Contract for Parole Supervision and Services with Government Entity (9197) • • C] ' : ; 832 III. CERTIFICATIONS • Article 1: Equal Opportunity Service Provider certifies compliance with all terms, provisions, and requirements of Titles VI and VII, Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and any other Federal, state, local or other anti - discriminatory act, law, statute or regulation, along with all amendments and revisions of the acts, laws, statutes or regulations, in the performance of this contract, and will not discriminate against any child or youth, client, employee, or applicant for employment because of race, creed or religion, age, sex, color, national or ethnic origin, handicap, or any other illegal discriminatory basis or criteria. Article 2: Human Immunodeficiency Virus Services Act Compliance Section 1: Service Provider certifies compliance with the HIV Services Act, [Vernon's Texas Code Annotated (VTCA); Health and Safety Code, Section 85.001, et seq] requirements for maintenance of confidentiality regarding HIV and its related conditions, including Acquired Immunodeficiency Syndrome (AIDS). • Section 2: Service Provider further certifies that workplace guidelines are developed and implemented. Service Provider may elect to use workplace guidelines developed and implemented by TYC. Section 3: In the absence of confidentiality guidelines, Service Provider is not eligible to receive state funds. • Article 3: Communicable Disease Prevention & Control Act Compliance Service Provider certifies compliance with the applicable provisions of the Communicable Disease Prevention and Control Act, [Vernon's Texas Code Annotated (VTCA); Health & Safety Code, Section 81.001 ft seq]. Texas Youth Commission Page 6 of 12 tXcontractsVuveniletparole.doc Contract for Parole Supervision and Services with Government Entity (9197) 833 Article 4: Federal Confidentiality Compliance Any program that specializes, in whole or in part, in providing treatment, counseling, and/or assessment and referral services for youth with alcohol or other drug problems must comply with the Federal confidentiality regulations. Said regulations apply only to programs that are federally assisted either directly or indirectly. Service Provider certifies compliance with these Federal requirements for confidentiality [42 USC Section 290 dd-2; 42 CFR Part 2]. Article 5: Possession of Weapons Service Provider agrees that weapons, as defined in the Texas Penal Code, §46.02, may not be possessed by anyone on the premises of Service Providers' program. No person shall carry or possess any type of firearm while providing services to a TYC youth. Premises is defined as a building or any portion of a building. This prohibition includes the carrying of a concealed handgun licensed under the authority of Texas Civil Statutes, Art. 4413(29ee). Article 6: Required Disclosure of Lobbyist Activity Service Provider agrees that if any person who is an employee of, director of, • subconsultant, or subcontractor for Service Provider is required to register as a lobbyist under Chapter 305, Texas Government Code at any time during the term of this contract. Service Provider shall notify TYC and provide timely copies of all reports filed with the Texas Ethics Commission as required by Chapter 305, Texas Government Code. Article 7: Notification to TYC of Subconsultants $ Subcontractors Section 1: TYC shall be notified of the selection and/or use of all subcontractors, or subconsultants of Service Provider in performing or assessing the performance of Service Provider's duties under this contract. Section 2: No contractual relationship will exist between Service Provider's subconsultants or subcontractors and TYC. TYC shall have no responsibility whatsoever for the conduct, actions, or commissions (active or passive) of any subconsultants or subcontractors in the performance of their duties under this contract. Texas Youth Commission Page 7 of 12 McontraclsNuvenile\parole.doc Contract for Parole Supervision and Services with Government Entity (9197) • ,834 • Section 3: Service Provider shall be solely responsible for the management of any subconsultants or subcontractors in the performance of their duties under this contract. Article 8: Employment of Former TYC Employees Service Provider certifies compliance with §572.054, Texas Government Code, Service Provider has not employed a former officer or employee of TYC to perform services on Service Provider's behalf, to secure this contract or to represent Service Provider in any manner prohibited by the referenced statute. A false certification could result in termination of this contract. Article 9: Signatory Authority The undersigned signatory certifies by his/her signature, that he/she has the authority to bind the Service Provider to the contract provisions stated herein. Article 10: Necessary and Efficient Services • The undersigned contract parties do hereby certify that: Section 1 This arrangement to provide services specified above serve the interest of an efficient and effective administration of government, Section 2 The services provided are necessary and essential for the activities that are properly within the statutory functions and programs of the parties, and Section 3 Service Provider and TYC have the authority to contract for the above services by authority granted in House Bill 1, Article V, Section 21, Appropriations Act and §61.083, Human Resources Code. IV. GENERAL PROVISIONS Article 1: Relationship of Parties • The Service Provider is acting as an independent contractor and is wholly responsible for the day-to-day operations of its programs and employees; no joint venture, partnership, or agency exists nor shall be implied by the terms of Texas Youth Commission Page 8 of 12 Mcontractsl uvenile%parole.doc Contract for Parole Supervision and Services with Government Entity (9/97) this contract. No employee of Service Provider shall become an employee of TYC by virtue of this contract. • Article 2: Indemnity Service Provider agrees to be liable for, and hereby does indemnify and hold harmless TYC and its officers, directors, agents, employees and representatives from and against any and all liability for any and all claims, suits, demands, causes of action, and/or damages, (including costs of court and reasonable attorneys' fees) arising from or based upon misconduct, intentional or negligent acts or omissions on the part of Service Provider, its officers, directors, agents, representatives, employees, or visitors which may arise out of or could result from this contract. Article 3: Confidentiality and Security Section 1: Service Provider agrees that all its employees will comply with state and federal law and with TYC policies regarding the confidentiality of student records and identifying information. Section 2: Service Provider agrees that all information regarding TYC • and/or its youth that is gathered, produced, or otherwise derived from this contract shall remain confidential subject to release only by permission of TYC. Section 3: All Service Providers employees who visit any TYC facility will comply with that facility's security regulations. Article 4: Administrative Error Sanctions Section 1: TYC, based on information from monitoring or other verifiable sources, may terminate this contract for the reasons set forth in the article dealing with termination below, or take other actions including, but not limited to: a. requiring the Service Provider to take specific corrective actions in order to remain in compliance with TYC policy and/or any contractual term; and/or b. recoup payment made to Service Provider; and/or c. impose recommendations from audit or investigative • findings, or sanctions under GAP.83.35; and/or Texas Youth Commission Page 9 of 12 f1,contrac1syuvenile\parote.doc Contract for Parole Supervision and Services with Government Entity (9197) 8366 d. suspend, place into abeyance, or remove any contractual rights including, but not limited to, withholding payment, cessation of placement and/or removal of all youth presently in the program. Section 2: Service Provider shall cooperate fully with TYC and its authorized representative in carrying out corrective action plans. Article 5: Termination Section 1: Service Provider may terminate its obligations under this contract by giving thirty (30) days notice and assisting in relocating youth in the program to other placements. Section 2: TYC may terminate its obligations under this contract by giving thirty (30) days notice, or immediately in the event youth are removed from the program when conditions exist that threaten the health, safety or welfare of TYC youth in the program, or in the event of breach of contract by Service Provider. Section 3: TYC may terminate its obligations under this contract according to GAP.83.35, dealing with Quality Assurance. Section 4: TYC shall terminate this contract in the event that TYC is not granted funding to pay for the herein described services or in the event that funding is lost due to either a reduction in the budget or a reallocation of budgeted funds. Article 6: Waiver No waiver by either parry of any breach or default of the other under this contract shall operate as a waiver of any future or other breach or default, whether of a like or different character or nature. Article 7: Severability If any part of this contract is contrary to any federal, state, or local law, it is not applicable and such invalidity shall not affect the other provisions or applications of this agreement which can be given effect without the invalid Texas Youth Commission Page 10 of 12 facontractsyuvenileVarole.doc Contract for Parole Supervision and Services with Government Entity (9/97) 37 provision or application and to that end the provisions of this contract are declared to be severable. Article 8: Contract Amendment No other agreements, oral or written, shall constitute a part of this contract unless such be made in writing, executed by the parties hereto or their successors, and expressly made a part thereof. Article 9: Notice of Changes Section 1: Service Provider shall notify TYC immediately in writing in advance of any significant change affecting the Service Provider, including but not limited to change of Service Provider's name or identity, location of services, ownership or control, governing board membership, key personnel, payee identification number, and other significant changes. Section 2: Service Provider shall refrain from transferring or assigning this contract or from entering into any subcontract for the services under this contract without prior written approval from TYC. Article 10: Notice Required notices wil! be provided to the Director of Contract and Support Programs at the TYC Central Office at 4900 North Lamar, Post Office Box 4260, Austin, Texas 78765; to the TYC District Office at to the Quality Assurance Specialist at 321 N. Center, Suite W-200, San Antonio, Texas 78202; and to the Service Provider at 201 W. Austin, Port Lavaca, Texas 77979. Article 11: Venue In any legal action or criminal prosecution arising under this contract, the laws of the State of Texas shall apply and venue will be in Travis County, Texas. i Texas Youth Commission Page i t of 12 flcontractsyuvenilelparole.doc Contract for Parole Supervision and Services with Government Entity (9197) • e c t. For the Texas Youth Commission: Director of Contract and Support Programs Date L�r Printed/Typed Name • Approved as to form: • TYC Contract Number: PS98111 Texas Youth Commission Contract for Parole Supervision and Services with Government Entity (9197) ti-ZY-qr Date Page 12 of 12 McontractsywenileVarole.doc JUSTICE OF THE PEACE PCT. # 3 AND 5 - DISTRICT CLERK - SHERIFF - REPORTS The Justices of the Peace Pct. # 3 and Pct. # 5, the District Clerk and the Sheriff presented their reports for January, and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said reports be approved. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST • To: Calhoun County �C�ommissioners' Court From:��U 1 �M (Department makiYig this request) Date: I request an amendment to the budget for the (year) following line items in my department: GL Account # Q I —460 !S'/In3171 Account Name Net change in total budget for this department is: , Other remarks/justification: Amendment Amount 3n $ O — Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): c..�09 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 8 I �-�uT�--M-- Lug n (DApartment making this request) Date: a_ 113 9� , I request an amendment to the 1gcfI • following OL Account line items in my 014ori5--1301 01-qoo5-0_5l year department: budget for the Amendment Account Name Amount ---------- ------------- Net change in total budget •for this department is: Other remarks/justification: $ —!D -------Reason --- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY • Claims totaling $644,606.64 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. THE COURT ADJOURNED. .. ; 841, SPECIAL FEBRUARY TERM HELD FEBRUARY 27, 1998 THE STATE OF TEXAS $ • 5 COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 27th day of February, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the minutes of the December 8th, • 12th and 30th, 1997 be approved. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, H. F oy County Judge Commissioner, Pct. 3 Leroy Be , Kennet Finster Commissioner, Pct 1 Commissioner, Pct. 4 Franklin Jurek Mar ene Pau Commissioner, Pct. 2 County Clerk BIDS & PROPOSALS -GASOLINE STORAGE TANK & REFUELING SYSTEM A motion was made by Commissioner Belk and seconded by • Commissioner Floyd to reject all bids for the Gasoline Storage Tank and Refueling system that were received February 9, 1998 (recorded in Vol. 17, Page 803). Commissioners Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. AIRPORT ADVISORY BOARD - APPOINTMENTS A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to re -appoint Bert Haynes and Fred Jones to the Airport Advisory Board with their terms ending March 2002 and to appoint Norman Bouchard to serve on the board as a new member until March 2002. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. 842 WASTEWATER TREATMENT FACILITY - CITY OF PORT LAVACA Judge Hartzog stated that at this time the City is no longer considering the airport location and appreciates them taking another look at this and forming the task force. LOCAL OPTION PERCENTAGE HOMESTEAD_ EXEMPTION A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to adopt the following Resolution Authorizing Homestead Exemption of Twenty Percent. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. is RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 11.13 (n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. • NOW THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand dollars ($5,000) to be effective for the 1998 tax roll on all homesteads qualifying for such an exemption. ADOPTED THIS 27"" �auivL .)ZL/ Leroy Bell., Precinct #1 ranklin Jurek, Pr 6111ct #2 • Attest: a.' 2.�fiVt k_ C Marlene Paul, County Clerk Y OF FEBJ2iJ kY, 1998 ,4zog, CotVty Judge County, Texas Av/ 4: H. Floyd, Precinct #3 Kenneth Finster, Precinct #4 • •r A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to Adopt the following Resolution for Support for Continuance of Victoria, Texas Weather Service office. Judge Hartzog, Commissioner Jurek and Commissioner Finster voted in favor. Commissioner Belk voted Against and Commissioner Floyd Abstained. RESOLUTION SUPPORT FOR CONTINUANCE OF VICTORIA TEXAS WEATHER SERVICE STATE OF TEXAS COUNTY OF CALHOUN OFFICE COMMISSIONERS' COURT SPECIAL TERM — FEBRUARY 27, 1998 WHEREAS, Calhoun County has in the past been well served by the National Weather Service Office in Victoria; and WHEREAS, Calhoun County is vulnerable to hurricanes and other severe weather; and WHEREAS, decreased weather service information will be adverse to economic stability of •ceUoun i County and the region. NOW THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court supports fully the reopening of public hearings with the ultimate goal of continued Weather Service in Victoria. SIGNED AND SEALED THISYHF 27"' DAY, FED-R-V,1998. G.d-i CzJ CbfijrEyJudge 1ho County, Texas H. Floyd, Precinct #3 Kenneth Finster, Precinct #4 Attest: Nfa&nk Paul, County Clerk • • MOSQUITO CONTROL INVENTORY - REMOVAL OF A/C UNIT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to remove air conditioning unit (Asset #630-0014) from the Mosquito Control Department Inventory as it was reported stolen in September, 1997. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. SEPTIC SYSTEM VARIANCE IN PORT O'CONNOR • A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to approve the variance as requested in the letter by William F. Miller, Sanitation Inspector for Reel-M-Inn Motel in Port O'Connor. (Letter and map follows). Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. CALHOUN COUNTY HEALTH DEPARTMENT 117w.ASH CROSSROADS PUBLIC HEALTH DISTRICT POFM tAVACA, TEXAS 17979 LANIE J. DENSON. M.D., M.P.H., DIRECTOR • Feruary 25, 1998 Commissioner's Court 211 S, Ann Port Lavaca, TX 77979 The state law requires that an (OSSF) not be installed under a any other area of traffic. PH. (512) 652-9721 On -Site Sewage Facility driveway, parking lot or The Reel M Inn Motel in Port O'Connor, TX has no other room in which to install a new system except under their parking lot. The attached drawing and letter from John D. Mercer & A3sociates Engineers depicts a way of allowing this to be done because of 'the percolation of the sandy soil in that area. We request a variance approving the OSSF be installed under the parking lot per the engineered drawing. William F. Miller Sanitation Inspector f 845 0 02/23498 MON 10:33 FAX 512 552_ 22 CALHOUN HLTH.DEP f�jOQ�3 -- _ ._ rcv vu 7o to -ate +u.VVG r.V J MADISON ST. PROPMr.0 IOW GAL - SINGLE COMPARTMENT SEPTIC TANK PROPOSED 12W GAI. TWO OR T"REQ COMPARTMENT PUMP TANK PROP03F_D SW GAL. PUMP TANK marEL. IIIi��1II�YDRAIN EELD 41 X W LF FA-) TYP- AOAT 5TOt2ACyE NOTES' I. EXISTING WATER HM-1- MUST BE PLUGGED BY LICENSED WATER WELL DRILLM. 2. VARIANCE MUST BE OBTAINED TO INSTALL DRAIN FIELD IN PARKING LOT. S. DRAINFIELD SMALL HAVE G* OF COMPACTED LIMESTONE PLACED OVER. IT AFTER INSTALLATION. A. ALL TANKS MUST NAVE TRAFFIC GRADE LIPS. r SEPTIC SYSTEM DESIGN FOR REEL-M—INN MOTEL CALHOUN COUNTY, TEXAS i qI ('ry ar 100 ACAVVrM A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. H IIDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: ccn 2 (Department making this request) Date: __I I7 . I request an amendment to the budget for the yea following line items in my department: Amendment GLAccount , Account- Name--- -_-Amount - _ __ Net change in total budget for this department is: Other remarks/justification: Reason - ----------------- I understand that my budget cannot be amended as requested ntil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s) .B4% BUDGET A14UNDMENT REQUEST To: Calhoun County Commissioners' Court From: C Li n 't"t - (Department making this request) Date: ,Q_cAfl _qR I request an amendment to the 1992 budget for the year following line items in my department: GL-Account-#- I-654o--lnal ol- o-G59� --- Account_Name �+ --- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount 330 --- 330 Reason ----------------- lo �-- V • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): �848 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court • From: (Department making this request) Date: C)—a�A I request an amendment to the budget for the year following line items in my department: GL-Account,#- -4q O_7 01 0)4_/0_1401 Amendment -Account-Name - ---Amount Net change in total budget for this department is: Other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ��J' Pa (Department making this request) Date: ()-IF —C,, V I request an amendment to the budget for the year following line items in my department: GL_Account-#_ DI —1531-4cb--t c�f_��3a-��►ao ___Account_Name Net change in total budget for this department is: Other remarks/justification: Amendment _ Amount c 31 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • C o BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:' Elections Date: Feb. 11. 1998 I request an amendment to the 1998 budget for the following line items in my department: �• GL Account # Account Name Amendment Amt. Reason 0130-05 4705 Temp. Employees -$ 300.00 New fee assessed by the 0130-05 5310 Dues +$ 300.00 Secretary of State's Office. for Voter Registration • m Net change in total budget �— for this department is : $—0.00— Other remarks/justification: The annual fee will be $ 600.00. We are to pay a prorated fee of $250.00 to cover the period beginning January 1998 and ending May 1998. In June we will be billed again for the period of June 1998 to May 1999. See attached letter from the Secretary of State's Office for more details I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): GENERAL DISCUSSION - DONATIONS A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the $500.00 donation from Chain to the Calhoun County Sheriff's Dept. Commissioner Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $10,235,924.64 were presented by the • County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $776,196.36 for the Hospital and $66,321.33 for the Hospital Indigent Healthcare for a total of $842,517.69 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Jurek, Belk and Floyd all voted in favor. .851 THE COURT ADJOURNED. REGULAR MARCH TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD MARCH 9, 1998 BE IT REMEMBERED, that on this the 9th day of March, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had; Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL - CARD SYSTEM The following bid was received from Mauritz Co. for the card system, and with it being the only bid, a Motion was made by Commissioner Belk and seconded by Commissioner Floyd to accept the bid of Mauritz. Commissioners Belk, Floyd, Finster, Jurek and Judge Hartzog all voted in favor. 1 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT, THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON /11��p UNLEADED GASOLINE $ • S fdS E9SM30MM UNLEADED GASOLINE $ • S8y`� DIESEL FUEL $ S� LOCATION; MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING MARCH 16, AND ENDING APRIL 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE S/2 - '? 91. 7,1.01 • • IYIOA04P/' • • • By. By: By: MEMORIAL MEDICAL CENTER-APPOINT14ENT TO BOARD OF TRUSTEES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to re -appoint R. E. Clegg, Betsy Wilson and Azile Bonmeau to the Memorial Medical Center Board of Trustees. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor.. CHANGE OF ROAD NAME IN PRECINCT NO. 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to change the name of County Road 103 in Precinct $ 4 to Maria Street. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. EMS- AMBULANCS TRADE IN A Motion was made Commissioner Jurek and seconded by Commissioner to authorize the trade in of two old ambulances toward the purchase of new ambulances. One allowance was for $15,000.00 and one was for $7,000.00. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. AGREEMENT TO CONTRIBUTE_ FUNDS- TEXAS DEPTART14ENT OF TRANSPORTATION - RIGHT OF WAY FOR HIGHWAY 87 PROJECT A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to contribute funds to Dept. of Transportation regarding the acquisition of Right of Way for Highwasy 87 and approve the following agreement. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. Tcxaa Department of Transportation Form D-15-130 Rcv, 9191 Agreement to Contribute Funds THE STATE OF TEXAS (County Form) I Contract No. COUNTY OF TRAVIS ) County Calhoun i Federal Proyect No. CSJ No. ROW Account Account No. 8013-1— This Agreement by and between the State of Texas, acting by and through the Texas Department of Transponafion, hereinafter called the Slate, and Calhoun County, Texas, acting by And through its duly authorized officials under Commissioners Court Order dated the day of 19` , hereinafter caller( the Counly, shall be effective on the date of approval and execution by and on behalf of the Slate. WHEREAS, the State has previously requested the County to enter into a contractual agre ment and acquire right of way for a highway project on Highway No. 0. S. 87 the following project limits: From: Calhoun Count Line To: State Highway 3 e- with and WHEREAS, the County has now requested that the Slate assume responsibility for acquisition of all necessary right of way for said highway project; and WHEREAS, the County desires to voluntarily contribute to the State funds equal to ten (10) percent of the cost of the said right of way for the proper development and construction of the State Highway System; NOW, THEREFORE, in consideration of the foregoing premises and the mutual benefits to be derived therefrom, the Courtly shall contribute to the Slate an amount equal to ten (10) percent of the cost of the right of way to be acquired by the State and shall transmit to the Slate with the return of Otis agreement, duly executed by the C i ant o ch k �/rle to dttie Texas Department of Transportation m the arrtount of _4 t0 �Rured i x�eerP�Hµdpusand Dollars which represents ten (10) percent of file eslAY1111ca cost of Oiie right of way. However, if it is found that this amount is insufficient to pay the County's obligation, file,, the County, upon request of the State, will forthwith supplement this mnounl ht such amount as is re- quested by the Slate. Upon completion of die highway project and in the event the total remount as paid by the County is more than ten (10) percent of the actual cost of the right of way, any excess amount will be returned to the County by the Stale. Cost of the right of way acquired by the Stale shall mean the total value of compensation paid to owners, including but not limited to utility owners, for thew property interests e Ouough negotiations or emuient domain proceedings. Cal hi u i ount Texas EXECUTION RECOMMENDED: > >r—�--�. Y, By: 54 r II �" '' f i District Engineer THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission under the authority of Minute Order By: Commissioner. Precinct Number 3 By SO "-- d 6, , / 4 G Date: Commiratoner. precinct Number 4 Director of Right of Way 853 CALHOUN COUNTY LAW LIBRARY - CHANGES A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to accept the recommendation of the District Attorney's office for the Law Library changes and the expenditures necessary. Judge Hartzog and Commissioner Jurek voted in favor. Commissioner Belk and Commissioner Floyd voted against and Commissioner Finster Abstained. There was as tie so they agreed to consider this again Friday. TRANSFER MOBILE RADIO TO PORT O'CONNOR FIRE DEP A Motion was made by Commissioner Finster and seconded by Judge Hartzog to transfer one Ericsson GE Orion VHF Mobile radio Serial # RA 44716, Serial # 1567350 from Precinct # 4 to the Port O'Connor Fire Dept. and re- imburse R & B Pct. # 4 $50.00 (this is the value the Commissioners Court placed on the radio). Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in Amfavor. JUSTICES OF THE PEACE PCT. #4 AND #5 - SHERIFF - TAX ASSESSOR -COLLECTOR MONTHLY REPORTS Justices of the Peace Pct. 14 and Pct. #5 and the Sheriff presented their monthly reports for February, 1998 and the Tax Assessor -Collector presented her report for January, 1998 and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that said reports be approved. BUDGET AMENDMENTS - EMERGENCY MANAGEMENT A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the following Budget Amendment be approved. Judge Hartzog, Commissioners Jurek, Finster, Belk and Floyd all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: �oQML4 � ' l fiALc.ywdN � (Oepa tme t making t1is request) Date: ) -a C p- I request an amendment to the I99O budget for the . year following line items in my department: Amendment OL Account d Account Name _- Amount n) A—'% -[o)aI �36 o nj-010Z-29l0 3o(3 Net change in total budget for this department is: other remarks/justification: O I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): s requested until i COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for February and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said report be approved. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED-- COUNTY Claims totaling $933,160.59 were presented by the County • Treasurer ($316,950.00 of this was for Hwy. 87) were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Fisnter and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY. REGULAR MARCH TERM HELD MARCH 13, 1998 THE STATE OF TEXAS § • COUNTY OF CALHOUN 5 BE IT REMEMBERED, that on this the 13th day of March, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. ALCOA - REPORT ON ALCOA LAVACA BAY SUPERFUND PROJECT Mr. Weddell gave the Court a report on the developments relating to the revised schedule of the Alcoa Lavaca Bay Superfund Project and remedial activities currently contemplated to resolve the mercury issues in the bay and • on the plant site. The Court thanked them for their presentation. No action was taken. PORT CITY MALL - IMPROVEMENTS - PHASE I Joseph Morrow of First Southwest, R. E. Clegg, Board President of Memorial Medical Center Hospital, Bob Bybee, Hospital Administrator were all present and after some discussion, A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Judge to sign both the Order of Agreement between the hospital board and Commissioners Court and the Order of Notice of Intent to Issue Certificates of Obligation based on review of counsel. Commissioners Floyd, Belk, Jurek, Finster, and Judge Hartzog all voted in favor. 855 March 13, 1998 • Board of Trustees Memorial Medical Center 815 N. Virginia Street P.O. Box 25 Port Lavaca TX 77979 Re: Debt reimbursement agreement by and between Calhoun County, Texas and the Memorial Medical Center. Ladies and Gentlemen: The purpose of this letter is to serve as a Debt Service Reimbursement Agreement by and between the Commissioners' Court of Calhoun County (the "County") and the Board of Trustees of Memorial Medical Center (the "Medical Center.") In a joint public hearing held February 13`h, 1998, the County and the Medical Center agreed to jointly support a $5 million capital improvement program to benefit the Medical Center. At the public hearing, both parties agreed that the County would issue $3 million, plus related costs of issuance, in Combination Tax, and Surplus Hospital Revenue Certificates of Obligation (the "Certificates") to finance a portion of the capital improvement program. It was also agreed that the Medical Center would fund $2 million of the proposed capital • improvements with cash and investments available from the Medical Center's balance sheet. Finally, it was agreed that the Medical Center would annually reimburse the County for the cost of debt service on the Certificates. As discussed at the public hearing, the County agreed to issue the Certificates based upon a 15-year, level debt service amortization schedule. The Board of the Medical Center agreed to annually take action on or before (August I") to transfer to the County's Debt Service Fund cash in amount in accordance with the "Schedule of Annual Debt Service Requirements" which will be provided by First Southwest Company, the County's Financial Advisor. at the time of sale of the Certificates. Furthermore, the Certificates will be issued with the shortest possible optional call provisions at the time of sale. First Southwest Company has indicated that market conditions at the time of the public hearing should allow an optional call of 7 or 8 years without adversely affecting the interest rate on the Certificates. The Memorial Medical Center Board of Trustees intends to exercise the above call option if sufficient funds are available at that time. Additionally, the Board of Trustees will during each budget year review the available cash and investments for this option. 0 E 0 • Board of Trustees Memorial Medical Center March 13, 1998 . Page 2 This Debt Service reimbursement Agreement shall remain in effect for as long as any of the Certificates remain outstanding. If the Medical Center agrees that the description of events contained in this letter are accurate and if the Board of Trustees agrees to the terms contained in this Agreement, please indicate so by signature of the Board President below. Upon acceptance and execution of this Agreement, please keep one original for the Medical Center's files and return one original to me for the County's records. The County looks forward to assisting in the successful expansion of medical services for our community. If you have any questions or wish to make any suggested changes to the Agreement, please let us know. Sincerely, Howard G. Hartzog Calhoun County Judge Authorized and executed on beh of the Calhoun Co Com io s' Court How d . H zog, County Judge Date Authorized and Executed on behalf of the Memorial Medical Center R. E. Clegg, Board Pre ident Date 8�'7 NOTICE OF INTENTION ISSUE COMBINATION HOSPITAL REVENUE AND TAX CERTIFICATES OF OBLIGATION The Commissioners Court of Calhoun County, Texas (the "County") does hereby give notice Of intention to issue Calhoun County, Texas Combination Naspiral Revenue and Tat Cerlificores of obUgoriar, in the maximum principal amount not to exceed $3,130,000, for the purpose of paying Of or a portion of the Caunty's contractuhl obligations to be incurred by the County in order to enlarge, expand, renovate and improve the existing county hospital (commonly known as the Memorial Medical Center), to acquire additional furnishings and equipment related thereto, and to Pay all or a portion of the legal, fiscal and enginccring fees in connection with these projects. The County proposes to provide for the payment of such Certificates of Obligation from all or a portion of the revenues of the county hospital to the extent available after deduction of the reasonable expenses of operation and maintenance thereof and payment of all debt service, reserve and other requirements in connection with all of the CouaWs bond: or other obligations which are payable from and secured by a lien on all or part of the revenues of the county hospital and from the levy and collection of ad valorem taxes in the County as provided by law in the event the aforesaid revenues of the county hospital are to be insufficient to pay principal of and interest on the Certificates of Obligations when due. The Commissioners Court proposes to authorize the issuance of such Certificates of Obligations at 10:00 a.m., on Friday, May 1$, 1998 at a Regular Term, at the Calhoun County Courthouse, Pon Lavaca, Texas. County Judge Calhoun County, Texas 0 E 0 • CALHOUN COUNTY SKATEBOARDERS AND ROLLER HOCKEY LEAGUE Several citizens interested in the Calhoun County Skate- boarders and the Roller Hockey League appeared before the Court. Susie Zumwalde with the Y.M.C.A. talked to the Court about a Roller Hockey League and the prospect of using the Pavilion at the fairgrounds. Floyd Felder spoke concerning skateboarders and the rules they propose with hours of use. Some of the young men present, being Clay Walep, Aaron Ochoa, Luis Ochoa and Robert Neill also spoke in behalf of the skateboarders. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the use of the Calhoun County Pavilion for skateboarders and the Roller Hockey League at no charge, unless the pavilion had been rented in advance. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. LAW LIBRARY - CHANGES Linda Reese, Assistant Criminal District Attorney and Anne Marie Zirkelback, Treasurer of the Calhoun County Bar Assoc., appeared before the Court concerning the Calhoun County Law Library and changes to be made. A Motion was made by Commissioner Jurek and seconded by • Commissioner Finster that the Court allow the recommended changes in expenditures for the Law Library. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. COUNTY CLERK - MONTHLY REPORT The County Clerk presented her monthly report for February and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said report be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - DISTRICT ATTORNEY - WASTE MANAGEMENT - DISTRICT COURT A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: b k- rk1 (Department making this request) Date: 3-1 t —M I request an amendment to the budget for the year following line items in my department: GL_Account_#_ N _01,30-�9�10 _Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount___ a� $ -- O .—.. Reason_, MAR 131998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,.1 BUDGET AMENDMENT REQUEST i To: Calhoun county Commissioners' Court From: Waste Clue_ (Department making this request) �(y� Date: 1 O-ul "1 �q�Clg i request an amendment to the �j r budget for the year following line items in my department: GL Account # 61-601Do— (Oci(.Q3 of-50n0-119gQ Amendment Account- ---------- Name Amount -Reason ------------------- ------ acuer0 tA)tatip- Net change in total budget for this department is: Other remarks/justification: MAR 131998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: �' ➢�� iDate of Commissioners' Court approval: DaYa..pasted to General Ledger a.ccount(s): $61' BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court hFrom: � AirT c%J An t (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: GL_Account_,$_ o1-aoao-Qa5 nl-"a,3 491ao Account Name___ Net change in total budget for this department is: other remarks/justification: Amendment _, Amount___- 13 $ —0 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason n MAR 131995 until E A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to establish a 30 mph speed limit for County Roads 306, 307, 310, Port Street, Marshall Johnson, Redfish Lane S White Marlin, Tuna Trail, Snapper Landing, Sailfish Landing and Warsaw Landing in Precinct No. 3. Commissioners Floyd, Jurek, Finster, Belk and Judge Hartzog all voted in favor. • 1F n \\ / III 11 A /.'/ + X,. Xl, 0 a a I 1 Wintlmill 14 i Port Alto R@vFltla I,Rr.e a CO 3oG W &%TII nAap.tn( J tVwM T't2A11. eJ W M P Pt[ 1t LW rJyM(G ( W%95AW LK Jffl" u 0 s X„ ACCOUNTS ALLOWED - COUNTY Claims totaling $128,826.82 were presented by the County Auditor and after reading and verifying same, a Motion was made Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. CLOSED SESSION - PURCHASE OF REAL PROPERTY AND PERSONNEL The Court being in open session, the County Judge as •` presiding officer puclicly announced that Commissioners' Court would go into a closed meeting as authorized by Section 551 of the Vernon's Texas Code Annotated, Govern- ment Code. The specific section of the Government Code permitting discussion/deliberation in Closed Meeting is: Section 551.046 which authorizes closed meetings for discussion with respect to purchase of real property (551.072) and Personnel Matters (551.074). The County Judge further publicly announced that before any final action, decision of vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 11:40 A.M. , and returned at 12:22 P.M. to then recess for lunch. The Court re -convened at 2:05 P.M. to return to closed session. The Court re -opened the meeting to the public at 2:40 P.M. No final action, decision or vote with regard to any matter considered in the closed meeting was taken. THE COURT ADJOURNED. SPECIAL MARCH TERM HELD MARCH 31, 1998 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 31st day of March, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. • • = APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the minutes of the January 12th, 16th and 30th approved. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. Howard G. Har zog, H. F oy County Judge Commissioner, Pet. 3 Co ( Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 Kenneth Finster Commissioner, Pct. 4 Marlene Paul County Clerk TEXAS POND WATCHERS FROM TRAVIS MIDDLE SCHOOL • Sherry Krause, Ben Flores and Bradley Bates from Travis Middle School appeared before the Court and gave a report. They explained their project at Chocolate Bayou Park. They stated they cleaned out the ponds and cleaned up the area around them. They are having a fishing tournament on May 6th and asked the Court to come. No action was taken by the Court. SENIOR CITIZENS' NEW RESALE SHOP AND CENTER Ted Wilson appeared to inform the Court they had received a grant from the Senior Citizens' Foundation in excess of $100,000.00 which enables them to commit space one of the project (the resale shop). They asked for in -kind assistance from Commissioners' Court in order to use some county equipment to help do site preparation for the re- sale shop and some of the parking lot. A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to aid the Senior Citizens in the use bf county equipment on the site preparation for their resale shop. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. CALHOUN COUNTY TEXAS COMMUNITY DEVELOPMENT PROGRAM CONTRACT FOR CRESTVIEW COMMUNITY • A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Judge to sign the Agreement between Calhoun County, Texas and King -Isles, Inc. and to approve Change Order #1 (follows) Commissioners Finster, Jurek, Belk, and Judge Hartzog all voted in favor. Commissioner Floyd abstained from voting as he had not received some information he asked for. Calhoun County 1996 TCDP Program Wastewater System Improvements Project Crestview Estates Subdivision EJCDC STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE • THIS AGREEMENT is dated as of the ' � of to the year 1998 by and between Calhoun County, Texas (hereinafter called OWNER) and King -Isles, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 1.1 Base Contract shall include all work covered by the Base Bid. This includes but is not limited to the installation of approximately 1780 linear feet of eight -inch diameter PVC sewer line, 2735 linear feet of twelve -inch diameter PVC sewer line, two mainline cleanouts, eleven manholes, approximately 5000 linear feet of four - inch diameter PVC private service line including all fittings and connections, lift station, lift pumps (provided by Owner), connections, electric service and controls, one 30,000 GPD modular package treatment plant (provided by Owner), chain link fencing, discharge piping, outfall structure, appurtenances and other related work. The Project has been designed by Testengeer, Inc., who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract documents in connection with completion of the Work m accordance with the Contract Documents. 3.1 The work will be substantially completed within One Hundred Twenty (120) calendar days after the date the Contract Time commences to run as provided in Paragraph 2.3, of the General Conditions. 3.2 The work will be complete and ready for final payment in accordance with Paragraph 14.13 of the General Conditions. 3.3 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and the OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not substantially complete on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two Hundred Dollars ($200.00) for each day that expires after the time specified in paragraph 3.1 for substantial completion, until the Work is substantially complete. • IrESTENGEER INC 1 OF 5 ENGINEERING AND TECHNICAL SERVICES 1. • Article 4 CONTRACT PRI OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in the amounts determined by the CONTRACTOR's bid for the Work which totaled One Hundred Eighty-eight Thousand, One Hundred Forty and no/100 Dollars ($188,140.00), which shall be known as the Contract Sum. Actual payment will based on the Unit Price Schedule, subject to the final measurement of quantities in place as provided in the specifications. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by the Engineer as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments of Unit Price Work on the basis of CONTRACTOR's Applications for Payment for the number of Units completed and as recommended by the ENGINEER. The CONTRACTOR shall submit to the ENGINEER his Application for Payment on or before the Twenty-fifth (25th) day of each month showing as completely practicable the total value of the work done by the CONTRACTOR up to and including the Twentieth day of the month. The ENGINEER shall submit his recommendation for payment to the OWNER on or before the last day of the month. isA. Prior to Substantial completion, progress payments will be in a total amount equal to 90 percent of Work completed, and 90 percent of materials and equipment not incorporated in the Work but delivered and suitably stored, less in each case the aggregate of payments previously made. B. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95 percent of the contract Price, less such amount as the Engineer shall determine in accordance with paragraph 14.7 of the General Conditions. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph 14.13 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by the Engineer and as provided in said paragraph 14.1. In order to induce the OWNER to enter into this agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself with the nature and extent of the contract documents, work, locality, and with all local conditions, and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performances of the work. TESTENGEER. INC. 2 OF 5 ENGINEERING AND TECHNICAL SERVICES • 6.2 CONTRACTOR has studied carefully all reports of investigations and tests of • subsurface and latent physical conditions at the site or otherwise affecting cost, progress or performance of the work which were relied upon by Engineer in the preparation of the drawings and specifications and which have been identified in the Supplementary Conditions. 6.3 CONTRACTOR has made or caused to be made examinations, investigations and tests and studies of each report and related data in addition to those referred to in paragraph 6.2 as he deems necessary for the performance of the work at the contract price, within the contract time and in accordance with the other terms and conditions of the contract documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports, and data with the terms and conditions of the contract documents. 6.5 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the contract documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. 7.1 This Agreement. • 7.2 Performance and other Bonds. T3 Notice of Award and Notice to Proceed. 7.4 General Conditions and Supplementary Conditions. 7.5 Specifications bearing the title "Project Manual for Crestview Subdivision 1996 TCDP Wastewater System Improvements Project." 7.6 Contract Drawings. 7.7 Addenda #1 and #2. 7.8 CONTRACTOR's Bid. 7.9 Documentation submitted by CONTRACTOR prior to Notice of Award. 7.10 Any modifications, including Change Ordeis, duly delivered after execution of agreement. There are no contract documents other than those listed above in this Article 7. The contract documents may only be altered, amended or repealed by modification (as defined in Section 1 of the General Conditions). TESTENGEER. WC. 3 OF 5 ENGINEERING AND TECHNICAL SERVICES • 8.1 Terms used in the agreement which are defined in Article I. of the General Conditions still have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the contract documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the contract documents. 8.3 The OWNER and CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the other party hereto, his partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the contract documents. IN WITNESS WHEREOF, the parties hereto have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER or their behalf. This Agreement will be effective on 19 'fs :•Zfyl UM (CORPORATE SEAL) Ihq C Attest: Attest: Address for giving notices: Address for giving notice Calhoun County Judge King -Isles, Inc. 411 S. Ann St. 1641 Goldston Road Port Lavaca, Texas 77979 Corpus Christi, Texas 78409 (If OWNER is a public body, attach evidence of authority to sign and resolution or other document authorizing execution of Agreement). TESTENGEER, INC. 4 OF 5 ENGINEERING AND TECHNICAL SERVICES 7 869 UNITED PACIFIC INSURANCE COMPANY HEAD OFFICE, PHILADELPHIA, PENNSYLVANIA STATUTORY PERFORMANCE BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE (Penalty of this Bond must be 100% of Contract Amount) KNOW ALL MEN BY THESE PRESENTS, That KING -ISLES, INC. 1641 GOLDSTON ROAD, CORPUS CHRISTI TEXAS 78409 (hereinafter called the Principal), as Principal, and UNITED PACIFIC INSURANCE COMPANY, a corporation in the Commonwealth of Pennsylvania, with its Head Office at Philadelphia, Pennsylvania (hereinafter called the Surety), as Surety, are held and firmly bound unto CALHOUN COUNTY, TEXAS 211 SOUTH ANN STREET, PORT LAVACA TEXAS 77979 (hereinafter called the Obligee), in the amount of ONE HUNDRED AND EIGHTY-EIGHT THOUSAND. ONE HUNDRED AND FORTY AND NO/ 100--------- DOLLARS ($ 188, 140.00----------- ) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. The liability of the Surety shall be limited to the above stated SUM. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the `�fST day of 19 _ (= , to • 1996 TCDP PROJECT N0. 716141 CRESTVIEW SUBDIVISION WASTEWATER IMPROVEMENTS PROJECT CALHOUN COUNTY, TEXAS which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said article to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 25TH day of FEBRUARY 19 98 BOU•2838 Tx 3194 KING -ISLES INC. FRANCIS L. N OD Principal VICE PRES DE SECRETARY/TREASURER UNITED PACIFIC PISYRANCE COMPANY By�ahl— MICHAEL A. WHITNEY Anmre,n•Fan F 870 RELIANCE SURETY COMPANY RELIANCE INSURANCE COMPANY UNITED PACIFIC INSURANCE COMPANY RELIANCE NATIONAL INDEMNITY COMPANY ADMINISTRATIVE OFFICE, PHILADELPHIA. PENNSYLVANIA POWER OF ATTORNEY OW ALL MEN BY THESE PRESENTS, that RELIANCE SURETY COMPANY it 6 corporation duly organized under the laws of the State of Dal. were, and that RELIANCE INSURANCE COMPANY and UNITED PACIFIC INSURANCE COMPANY, are corporations duly organized under the laws of the Commonwealth of Pennsylvania and that RELIANCE NATIONAL INDEMNITY COMPANY is a corporation duly organized under the Isws of the State of Wisconsin (herein collectively calved 'the Companies') and that the Converges by virtue of signature and table do hereby mate, constitute and appoint Michael A. Whitney, D. R. Rhew, from Bluemar., of Corpus Christi. Texas their true and lawful Attorney(sin-FmI. to make, execute, seal and deliver for and on their behalf, and so their act and dead any and all bonds and undertakings of suretyship and to bind the Companies thereby as fully and to the same extent as if such bonds and undertek(ngs and other writing# obligatory in the nature thereof were signed by an Executive Officer of the Congeries and assld and arrested by one other of such officers, end hereby ratifies and confine all that their said AttorneylaMn-Fact may do in pursuance hereof. This Power of Attorney is granted under and by the authority of Article VII of the By -Laws of RELIANCE SURETY COMPANY, RELIANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, and RELIANCE NATIONAL INDEMNITY COMPANY which provisions are now in full force and affect, reading as follows: AIITICEE Va - EXECUTION OF 60MOf MIO UNOERTAxWOS 1. TV* lewd or DlnctR as Presdwx, for Chalons, d.ti Seas, was Santo Vb, hewdwt. she Vloe he A a AoaMW Vlao Ptewdw a air a111ow deelpobtal b, ar stood of Obaaaa eta# hew P,ww veal WwIP/ N W apadr,t Aaenrrari.Paa ood u aAMa, arm es Y,aea on W,aM d Y,a Canary. lade u,d tatdeRwwp. taeeerMwwe, taaow a YYwOr ad ed,00 vet 0 ableawr F ee rear etrrM. N Al W Iatioae ore a,d, AaDsioybHn#W a art, hen wd make Via Mae xd atdwoft 91,an to ewrw. 2. Aft ro !SMM*Ofl Ihtt hev, Pe,w and aw,arle, ouI to tlr tam,a tool lnitaeom d ee Pews at Mamas 6mW to arm, M aewae doV tl, baron d er Co, . borole tool r taaiwre. neoptieawe. ae,wa,:r Of b,da,taon W eeior rrler„r obwfte M olio nave Uwroa. Trio crease caw 10 r,d r,oarw, Too e,o viso tr d se bade wed w4pusip, teaep4wnra, agwrwb d hdo,ro,ltY W earn wrhbro ebfarwr faster mote errMt. t. Altoff FboPait and Me pe„to ord ale,aritr to wntattte 061eow , raaMd to be M%dWd m bwW, wtoardtoo,oee. t1MCeta of IWo or, a wive CNIMOMW a ebeewor, a,dtotabbrs xd ei„ 01,40 Sao faro Pews one oudrwry to Doer, llr nnviciol waanwx of er Carepae W to Copes of eve a, LO I of tN Cw+iotoe a try ATlaM a ese . e,sr,d. T,M ►eves of Anario, to weird Oral lewd br /bnwe wive W or wdtaa, d eio foeswh• re aMWm edaowd or er EsNM W Rrtoro CamNnw of eio aatodo a D~,o, d ftw" w — Cwrytow. Urffd Pooled b,watora Comore W Rdwro 466" indwtaia CDmtaw b, UnW W,,* CoroorK doaat a of rCbuw, 20. it" ow, b, W EwaaaM i fimr,ew Cwrvdeoo der lewd e1 OboetaN of Rofwioe S,aeb Carole or w� Cenoont dad to d Mood, $1. 10W. -P a too ar sier,soa,a Of awl, diwto o aN sabre W dr sea der con mw oo anbd to a„ out/, Phew d Aarro, Or art, wdgraas ,weekq drnte b, fade, W toe „PA P. d Aaarrr Or Cwdreal, bona- awl, fete„ is worn,... Or Ienir , esw " be ,old wed birdbr taw, as, Camwe W we Oxii, P. M o,ogaed W Mead by, Ioti„W ofp,w,aoo ad faeeMio tool are to red W oi.dbr open tti Ca„ tee. In e,a Ito, wW, taaPect a are bad or uWrtik" fs wNwt it to anWrd.' . 98.WITNESS WHEREOF, the Companies how caused these presents to be signed end their corporate noble to be hereto affixed, this May 24. �r RELIANCE SURER' COMPANY t7 i ♦A araNk %� , ,a�Pe RELLOLNCE INSURANCE COMPANY PACMC S*AL vf�� zt' UNITED PACIFIC INSURANCE COMPANY to u'LL s� `nSE4L}'' REL E NATION MDEMN!" COMPANY eve ` • r STATE OF Pennsylvania COUNTY OF Philadelphia $a. On this, May 24, 19". before me, VsNnda Wortflam, personally appeared David T. Akers, who acknowledged himself to be the Senior Vice President of the Reliance Surety Company, and the Vice President of Reliance Insurance Company, United Pacific Insurance Company, and Reliance National Indemnity Company and that as such, being suthorized to do so, executed the foregoing instrument for the purpose therein contained by signing the name of the corporation by himself as Its duly authorized officer. In witness whereof. I hereunto set my hand and official coal. +i. NOTARIAL SEAL v Yi VALENCIA WORTHAM, Notary Public City of Philadelphia. Phes. County Notary Public in and for the State of Pennsylvania My Commission ' es Nor, IS.1996 Residing at Philadelphia 1, Anita 21ppert, Secretary of REUANCE SURETY COMPANY, RELIANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, srtd RELIANCE NATIONAL INDEMNITY COMPANY do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Comlisnias, which it still in IUD force and affect. IN WITNESS WHEREOF, I hew hereunto set my hand and affixed the seals of said Companies thieZST y of FEBRUARY 19 98 • �+d wr..� ,p^`+"afjw Secretary ,% Proaa �i V d' 871 UNITED PACIFIC INSURANCE COMPANY HEAD OFFICE. PHILADELPHIA. PENNSYLVANIA STATUTORY PAYMENT BOND PURSUANT TO CHAPTER 2253 OF THE TEXAS GOVERNMENT CODE (Penalty of this Bond must be 100% of Contract Amount) KNOW ALL MEN BY THESE PRESENTS, That ICING -ISLES. INC. 1641 GOLDSTON ROAD CORPUS CHRISTT TEXAS 7fA409 (hereinafter called the Principal), as Principal, and UNITED PACIFIC INSURANCE COMPANY, a corporation in the Commonwealth of Pennsylvania, with its Head Office at Philadelphia, Pennsylvania (hereinafter called the Surety), as Surety, are held and firmly bound unto _ CALHOUN COUNTY, TEXAS @!! SOUTH ANN STREET, PORT LAVACA- TEXAS 77979 (hereinafter called the Obligee), in the amount of ONE HUNnRFn ANn RirHTV-FTrHT THnrtqhND, ONE HUNDRED ANR-EORTY AND NO/ 100-------= DOLLARS ($ _ 1 RA,14n 00----------- ) for the payment wherect, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. The liability of the Surety shall be limited to the above stated SUM. WHEREAS, the Principal has entered iintoy a certain written contract with the Obligee, dated the �, N day of r I r Q'pf f� , 19 � to , to 1996 TCDP PROJECT NO. 716141 CRESTVIEW SUBDIVISION WASTEWATER IMPROVEMENTS PROJECT CALHOUN COUNTY, TEXAS which contract is hereby referred to and made a part hereof as fully and to the same extent as it copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said article to the same extent as it it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 25TH day of FEBRUARY . 19 98_ e0U-2a�38A 5 � •-,; � l� �'- KING -ISLES, INC. FRANCIS L. B VICE PRESIDYE CRETARY/TREASURER UNITED PACIF INS RANCE CO ANY By MICHAEL A. WHITNEY Attorney-,n.Facl • • CI t3'72 RELIANCE SURETY COMPANY RELIANCE INSURANCE COMPANY UNITED PACIFIC INSURANCE COMPANY RELIANCE NATIONAL INDEMNITY COMPANY ADMINISTRATIVE OFFICE, PHILADELPHIA, PENNSYLVANIA POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, that RELIANCE SURETY COMPANY is a corporation duly organized under the laws of the State of DeF •aware, and that RELIANCE INSURANCE COMPANY and UNITED PACIFIC INSURANCE COMPANY, are corporations duly organized under the laws of the Commonwealth of Pennsylvania and that RELIANCE NATIONAL INDEMNITY COMPANY is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called 'the Companies') and that the Companies by virtue of signature and seals do hereby make, constitute and appoint Michael A. Whitney. D. R. Rhew, Irene Blwmar.. of Corpus ChrM. Taxes their true and lawful AttorneylsHn-Fact to make, execute, seal and deliver for and on their behalf, and as their act and deed any and all bonds and undertakings of svatyshiP and to bind the Companies thereby as fully and to the some extent as if such bonds and undertakings and other writings obligatory In the nature thereof were signed by an Executive Officer of the Companies and sealed and attested by one other of such officers, and hereby ratifies and confirms all that their said AtioniWO-InFact may do in pursuance hereof. This Power of Attorney Is granted under and by the authority of Article VII of the By-laws of RELIANCE SURETY COMPANY, RELIANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, and RELIANCE NATIONAL INDEMNITY COMPANY which provisions are now in full fares and *Hatt, reading as follows: MTICIE VP - EXECUTION Of aONDS MO UIIDEirrAMOS 1. Tlr Be d ok-ftm er Prdore, the ChibMi t Or to acute trw Stolen Vito Prsdre, tow VWr Ptwldin w Attdaaa Vlr Reds W d/r from dodrrww or ew 111 d of DYwa "Ice ewe ad ttlrtlty r W tepeid AnattryttFYtFtn N to trNret4o arm s oeewxe W W d tee CaniWrM. art4 �d utlwtddrP. reero�IrarPe. ensues d Ytlantan ad w!w ar11Yp obseawy b U10 nteee *coal, ttd M b rWlrVo trw tudt MstnwW-0Mtd w ury 6n• and /eyeY Yto /steer trd YMay mn'rw+q trwrn E. Atl n kHi f•et thte hwo Powa we &W ", wlitet to ew twn,e end Ymhpaw der Mwa d Anr ww to ern, to owes dtiw M bdrA d er Ctweww. botlde en0 tndendlrW 10e * we, r s d Ydwtwry wad talc wrht ddlemay Far naWe ewotr. The ewPaa wad a rot twotooWy IW ow .teary of trry Oerdr en! WWW"tireo, leeapdruw�, ewisoeW d bdwWdty w4 err wnetp ebrpottry in ew ntttte awed. i. Ann & Mw thta hero Poww surd wawlry W Pee ON"1% t"ta to ettW+td to bw,&L rstop lent, coMwW d 0 dortedtY W ear ea wend W obhaery 1110w1eeelee e11d awn the tilt hM eeww tb etWrey to etNfy er Rlwdtl aawnwe d tN niengaw end to eeW� d dr art,w. d 11r ca" w" W era Vww sr ot, I. eureef. Th Psww d Anemw a Wend ad mild by ItweYNr Wda tM by rMMry d au leetwrie nW Wien tlegod M ter poWM trd fi+rwo Cashion d ter asadr d bYoeten d IYra bmeoneo Cwr - tkletl PWh hwettllr Cwtpwry wad nwtrwe Wetland Ind—*V Cerrwaw by U--*n Cawae dad r d fob w 76, 094 ed by tlw Exeadef wad FW04 l Csnewtw d tr Bead d Obeews d atYro Seery Cemetery bT thwimeta Cawwd daJ to d Mreh ]I, 1 ee4. 'A~.d art " tgwrr d otrJt bona ed tNlerye etd OUR old of ur CWrWary mw be Oft to Wry suds Pawn d Aawrry W ON ewdit~ tdttlrry 00 by NMWA1e4ed "With PON d Attan" w *ail beorbre eW fwa:slo oienoneae a IoerirtdW rY title M vodd ad µdin teen Van Catgrw trial nw euat Power w =o wad Mal M Eocimae olOrtWto wad foeoireTo teal oMll µ rdd ad tirdla rpwt to CamPorry, i. Or fuero wM teopoct u orry bad r udWtokYtp W wHdt e Y dtedwd,' . IN WITNESS WHEREOF, the Companies have caused these presents to be signed and their corporate sods to be bereto affixed, this May 24. 1!l96. • y RELIANCE SURETY COMPANY d' °�t�. t+} ►Wren may► rh RELIANCE INSURANCE COMPANY wI� F •�� .es e� UNITED PACIFIC INSURANCE COMPANY ,M 0y KAL i uns� 4l} : REL[Atj�E NATION QiDEMW[[ Y COMPANY STATE OF Pennsylvania COUNTY OF Philadelphia so, On this, May 24. ISM. before me, Valencia Wordem, psreonally appeared David T. Akers, who acknowledged himself to be the Senior Moo President of the Refience, Surety Company, and the Vies President of Reliance Insurance Company, United Pacific Insurance Company, and Ralience National Indemnity Company and that as such, being authorized to do so, executed the foregoing instrument for the purpose therein contained by signing the name of the corporation by himself as its duly authorized officer. In witness whereof. I hereunto set my hand and offidd seal, e� NOTARIAL SEAL v OF YQ ru0. J VALENCM WOATHAM. Notary Pubfib City of Philadelphia. Phl1A County "� Notary Public in and for the State of Pennsylvania My Cpnmgaion Exopires Now. 16,199E Residing at Philadelphia I, Anita Ilppert, Secretary of RELIANCE SURETY COMPANY, RELIANCE INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, and RELIANCE NATIONAL INDEMNITY COMPANY do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Converges. which is still in full forts and affect. IN WITNESS WHEREOF, I It hereunto met my hand end affixed the seals of said Companies thie25T y at FESRUARY t9 98 g4'2 WWr+"'carry Secretary • `rrA r� ei °e5E 4L' �• ,art rret 873 TESTENGEER, INC. Change Order No. 1 Date: 9-Ma Project: Crestview Wastewater Improvements Project Project Number: TCDP Contract No. 716141 Contract Date: 6-Apr-98 Owner: Calhoun County Change Order Description: Revise alignment of lines and placement of all manholes and cleanouts. Raise the upstream end of lines by 1.5 feet to reduce overall line depths and manhole depths. Change the line size between MH #4 and MH #7 from 12-inch to 8-inch Delete chani link fence. Total: ($41 805.00) Reason For Change: To reduce cost of project. Original Contract: $188,140.00 Original Contract: $188 140 41 Additions To Date: $0.00 This Add: Total Add: $0.00 Deductions to Date: $0.00 This Deduct: $41,805.00 Total Deduct: $41,805.00 Contract to Date: $188,140.00 New Contract: F $146 335.00 Original Contract Period: 120 Cal. Days Contract Date: 6-Apr-98 Extensions to Date: 0 Amended Contract Period: 120 Cal. Days Amended Contract Period: ' 120 Cal. Days Amended Completion Date: 4-Au -98 Recommended by: / Date: 3 -q ' (Testengeer, Inc.) Accepted by: Date: �-el-96 (Contractor) Approved by: Date: (Owner) g74 • • 9:22 AM; 3/9/98 Crestview Subdivision Wastewater Improvements Redesign and New Cost Estimate bid # description Original City. Unit price Original Extension 1 1 Mobilization 1 LS $ 6,500.00 $ 6,500.00 2 2 Barricades 1 LS $ 1,000.00 $ 1,000.00 3 "' 8- PVC (S-5') LF $ 13.00 $ - 4 3 8'. PVC (5'-8') 700 LF $ 14.00 $ 9,800.00 5 4 8- PVC (8'-10') 900 LF $ 15.00 $ 13,500.00 6 5 8- PVC (10'-12') 180 LF $ 17.00 $ 3,060.00 7 •" 12- PVC (3'-5') $ 18.00 $ - 8 "' 12' PVC (5'-8') $ 19.00 $ 9 "' 12' PVC (8'-10') $ 20.00 $ 10 6 12'. PVC (10'-12') 2735 LF $ 23.00 $ 62,905.00 11 7 Trench Safety (5'-8') 700 LF $ 1.00 $ 700.00 12 8 Trench Safety (8'-10') 900 LF $ 1.00 $ 900.00 13 9 Trench Safety (10'-12') 2915 LF $ 1.00 $ 2,915.00 14 10 Manhole (5'-8') 2 EA $ 1,550.00 $ 3,100.00 15 11 Manhole (10'-12') 8 EA $ 2,200.00 $ 17,600.00 16 12 Cleanout on main 2 EA $ 400.00 $ 800.00 17 13 Short single service 42 EA $ 200.00 $ 8,400.00 18 19 Short double service ??? 20 21 22 14 Long single service 1 EA $ 2,000.00 $ 2,000.00 23 15 4' PVC service line 5000 LF $ 6.00 $ 30,000.00 24 16 Lift Station 1 LS $13,500.00 $ 13,500.00 25 17 Chain Link Fence 220 LF $ 18.00 $ 3,960.00 26 18 Testing Allowance 1 LS $ 1,500.00 $ 1,500.00 27 19 Pkg. Plant Installation 1 LS $ 6,000.00 $ 6,000.00 $168,140.00 n:tcalhounlcrstview\redesign10223est Page 1 , C 9:22 AM; 3/9/98 875 11:02 AM; 3/12t98 Crestview Subdivision Wastewater Improvements Redesign and New Cost Estimate Alt B Qty. Revised Extension 1 LS 6,500.00 $ 1 LS $ 1,000.00 $ - 915 LF $ 11,895.00 $ 11,895.00 700 LF $ 9,800.00 $ - 975 LF $ 14,625.00 $ 1,125.00 1625 LF $ 27,625.00 $ 24,565.00 0 $ $ 0 $ $ 0 $ $ 0 LF $ - $ (62,905.00) 700 LF $ 700.00 $ - 975 LF $ 975.00 $ 75.00 1625 LF $ 1,625.00 $ (1,290.00) 5 EA $ 7,750.00 $ 4,650.00 5 EA $ 11,000.00 $ (6,600.00) 2 EA $ 800.00 $ 42 EA $ 8,400.00 $ 0 1 EA $ 2,000.00 $ 3440 LF $ 20,640.00 $ (9,360.00) 1 LS $ 13,500.00 $ 0 LF $ $ (3,960.00) 1 LS $ 1,500.00 $ 1 LS $ 6,000.00 $ $ 146,335.00 $ (41,805.00) potential savings Alternate B is comprised of: Realignment of lines as in Alt. A Relocation of all Cleanouts and Manholes Raising the high end of the lines by 1.5 feet Changing the line size between the Lift Station and MH7 from 120 to 8" Delete Chain Link Fencing. n:\calhoun\crstviewVedesignN0223est Page114 11:02 AM; 3/12198 • • • Im 5. BIDDER will complete the work for the following unit prices: • ITEM ITEM NO DESCRIPTION EST. UNITS QUANT. UNIT EXTENSION PRICE. L Mobilization 1 IS $6,500.00 $6,500.00_ Unit Price in Words: Six Thousand, Five Hundred and no/100 Dollars 2. Barricades 1 LS $1,000,00 $1,000.00 Unit Price in Words: One Thousand and no/100 Dollars 3. 8-inch PVC Sewer Line 915 LF $13.00 911,895.00 (3'-5' depth) Unit Price in Words: Thirteen and nc✓100 Dollars 4. 8-inch PVC Sewer Line 700 LF $14.00 $9.800.00 (5'-8' depth) Unit Price in Words: Fourteen and no/100 Dollars 5. 8-inch PVC Sewer Line 975 LF $15.00 $14,625.00 (8'-10' depth) Unit Price in Words: Fifteen and no/100 Dollars 6. 8-inch PVC Sewer Line 1625 LF $17.00 927,625.00 • (10'-12' depth) Unit Price in Words: Seventeen and no/10o Dollars 7. Trench Safety 700 LF $1.00 $700.00 (5'-8' depth) Unit Price in Words: One and no/100 Dollars 8. Trench Safety 975 LF $1.00 MEN (8'-10' depth) Unit Price in Words: One and no/100 Dollars 9. Trench Safety 1625 LF $1.00 $1.625.00 (10%12' depth) Unit Price in Words: One and no/100 Dollars 10. 4-foot Diameter Fiberglass 5 EA $1,550.00_ $7,750.00 Manhole (5'-8' depth) Unit Price in Words: One Thousand, Five Hundred Fifty and no/100 Dollars 11. 4-foot Diameter Fiberglass 5 EA $2,200.00_ $11,000.00 Manhole (10'-12' depth) Unit Price in Words: Two Thousand, Two Hundred and no/100 Dollars T STENGEERINC. 1 00300-3 of AND TECHNICAL SERVICES / 877 4 12. Cleanout on End of Line Unit Price in Words: 13. Install Short(<30% Single Service Tap to Property Line Including Connection Unit Price in Words: 14. Install Long(>30% Single Service Tap to Property Line Including Connection Unit Price in Words: 15. Install 4-inch PVC Sewer Service Line per Detail. Unit Price in Words: 16. Lift Station (including wet well, pumps, piping, valves, controls, electrical service, fill, gravel, site grading, etc. as shown on plans.) Unit Price in Words: 17. 6' Chain Link Fencing including gates Unit Price in Words: 18. Testing Allowance Unit Price in Words: 19. Installation of Package Treatment Plant furnished by Owner, including piping, aerator pumps & pad, valves, controls, electrical service, chlorinator, fill, gravel, site grading, etc. as shown on plans.) Unit Price in Words: TOTAL BASE BID; ENGINEERING AND TECHNICAL SERVICES 2 EA $400.00 $800.00 Four Hundred and no/100 Dollars 42 EA $200.00 $8,400.00 Two Hundred and no/100 III II III II Two Thousand and no/100 Dollars 3440 LF $6.00 920.640.00 Six and no/100 Dollars 1 LS $13,500.00_ $13,500.00 Thirteen Thousand and no/100 Dollars 0 LF $18.00 $0 00 Eighteen and no/100 Dollars 1 LS $1.500.00 $1,500.00 One Thousand Five Hundred and no/100 Dollars 1 LS $6,000.00, 96 000.00 Six Thousand and no/100 Dollars �8 f (7 LAW ENFORCEMENT LIABILITY INSURANCE - EMERGENCY PURCHASE A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to declare the purchase of Law Enforce- ment Insurance an emergency and waive the required news- paper publication due to the expiration date of the Policy. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. • BIDS AND PROPOSALS -.LAW ENFORCEMENT LIABILITY INSURANCE The following bids were received for Law Enforcement Liability Insurance and after reviewing said proposals a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the low bid of Hilb, Rogal, & Hamilton Co. of Victoria in the amount of $19,290.34. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. PROPOSAL ANNUAL PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $19,290.34 NAME: HILB, ROGAL, & HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT v CITY, STATE, ZIP: VICTORIA, TEXAS 77903 1 NE NUMBER: 552-6522 HORIZED SIGNATURE: f TITLE: JOHN B. HUDSON DATE: MARCH 31, 1998 COMPANY - AGRICULTURE EXCESS & SURPLUS INSURANCE CO. - RATED A XI _COVERAGES ARE BID AS EXPIRING AS STATED IN BID INSTRUCTIONS WRITTEN ON OCCURRENCE FORM. 3-YEAR PREMIUM THE COVERAGE IS OCCURRENCE IN FORM, DUTY TO DEFEND, AND COVERS THE JAIL ALSO. APPROVED MOONLIGHTING IS COVERED,AS IS FIRST AID CONDUCTED BY THE INSURED. DEDUCTIBLE - $5,000.00 - 879 PROPOSAL ANNUAL PREMIUM 3-YEAR PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $19,290.34 $ • NAME: HILB, ROGAL, 6 HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT CITY, STATE, ZIP: VICTORIA, TEXAS 77903 PHONE NUMBER• 552-6522 AUTHORIZED SIGNATURE: JOHN B. HUDSON TITLE: rU A TDU A M DATE: MARCH 31. 1998 COMPANY - AGRICULTURE EXCESS S SURPLUS INSURANCE CO. - RATED A XI COVERAGES ARE. BID AS EXPIRING AS STATED IN BID INSTRUCTIONS WRITTEN ON OCCURRENCE FORM. THE COVERAGE IS OCCURRENCE IN FORM, DUTY TO DEFEND, AND COVERS THE JAIL ALSO. APPROVED MOONLIGHTING IS COVERED,AS IS FIRST AID CONDUCTED BY THE INSURED. DEDUCTIBLE - $5,000.00 N • 0 gym, PROPOSAL • LAW ENFORCEMENT LIABILITY INSURANCE NAME: HILB, ROGAL, 6 HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT CITY,.`STATE, ZIP: VICTORIA, TEXAS 77903 PHONE NUMBER: 552-6522 AUTHORIZED SIGNATURE: ANNUAL PREMIUM $ 19,290.34 H 3-YEAR PREMIUM TITLE: rHATRmAN DATE: MARCH 31, 1998 COMPANY - AGRICULTURE EXCESS 6 SURPLUS INSURANCE CO. - RATED A XI -COVERAGES ARE, BID AS EXPIRING AS STATED IN BID INSTRUCTIONS WRITTEN ON OCCURRENCE FORM. THE COVERAGE IS OCCURRENCE IN FORM, DUTY TO DEFEND, AND COVERS THE JAIL ALSO. APPROVED MOONLIGHTING IS COVERED,AS IS FIRST AID CONDUCTED BY THE INSURED. • DEDUCTIBLE - $5,000.00 r L N mw PROPOSAL LAW ENFORCEMENT LIABILITY INSURANCE NAME: HILB, ROGAL, & HAMILTON CO. OF VICTORIA ANNUAL PREMIUM $ 19,290.34 ADDRESS: 2403 N. LAURENT CITY,.'STATE, ZIP: VICTORIA, TEXAS 77903 PHONE NUMBER: _ 552-6522 AUTHORIZED SIGNATURE: TITLE: DATE: MARCH 31, 1998 3-YEAR PREMIUM COMPANY - AGRICULTURE EXCESS & SURPLUS INSURANCE CO. - RATED A XI COVERAGES An BID AS EXPIRING AS STATED IN BID INSTRUCTIONS WRITTEN ON OCCURRENCE FORM. THE COVERAGE IS OCCURRENCE IN FORM, DUTY TO DEFEND, AND COVERS THE .TAIL ALSO. APPROVED MOONLIGHTING IS COVERED,AS IS FIRST AID CONDUCTED BY THE INSURED. DEDUCTIBLE - $5,000.00 • • PROPOSAL ANNUAL PREMIUM 3-YEAR PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $ 19,632.00 $ *E: HILB, ROGAL, h HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT y CITY, STATE, ZIP: VICTORIA TX 77903 PHONE NUMBER: 552-6.552 , _ _ ,-9 SIGNATURE: TITLE: // JOHN B. HUDSON rv�Tnu A DATE: COMPANY - (SAME AS EXPIRING POLICY) - NATIONAL CASUALTY - RATED A + XV COVERAGES ARE BID AS STATED IN BID INSTRUCTIONS WRITTEN ON OCCURRENCE FORM DEDUCTIBLE - $7,500.00 1. GENERAL LIABILITY MUST BE MAINTAINED FOR THE DURATION OF THE POLICY PERIOD. 2. THE MUNICIPALITY NAMED AS AN ADDITIONAL INSRUED. • 3. INCLUDES CONSTABLES, JUSTICE OF PEACE OFFICERS, AND PROBATION OFFICERS. 4. COVERAGE FOR INSUREDS WHILE RENDERING EMERGENCY MEDICAL CARE. 5. DEFENSE FOR INSUREDS ACCUSED OF FRAUD, DISHONESTY OR CRIME UNTIL PROVEN GUILTY. 6. DEFENSE COST ARE PAID IN EXCESS OF POLICY LIMITS. E 0 sm PROPOSAL ANNUAL PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $ 19,632.00 NAME: HILB, ROGAL, 6 HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT CITY,. -STATE, 3T-P: VICTORIA, TX 77903 PHONE NUMBER: 559-6552 AUTHORIZED SIGNATURE: TITLE: DATE: B. COMPANY - (SAME AS EXPIRING POLICY) - NATIONAL CASUALTY - RATED A + XV COVERAGES ARE BID AS STATED IN BID INSTRUCTIONS _ WRITTEN ON OCCURRENCE FORM DEDUCTIBLE - $7,500.00 3-YEAR PREMIUM 1. GENERAL LIABILITY MUST BE MAINTAINED FOR THE DURATION OF THE POLICY PERIOD. 2. THE MUNICIPALITY NAMED AS AN ADDITIONAL INSRUED. • 3. INCLUDES CONSTABLES, JUSTICE OF PEACE OFFICERS, AND PROBATION OFFICERS. 4. COVERAGE FOR INSUREDS WHILE RENDERING EMERGENCY MEDICAL CARE. 5. DEFENSE FOR INSUREDS ACCUSED OF FRAUD, DISHONESTY OR CRIME UNTIL PROVEN GUILTY. 6. DEFENSE COST ARE PAID IN EXCESS OF POLICY LIMITS. PROPOSAL ANNUAL PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $ 19,632.00 NAME: HILB, ROGAL, & HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT 4 CITY, STATE, Zip: VICTORIA TX 77903 PHONE NUMBER: 552-6552 AUTHORIZED 3-YEAR PREMIUM OHN B. HUDSON TITLE: ( AA IRMAN DATE: MARCH 31, 1998 COMPANY - (SAME AS EXPIRING POLICY) - NATIONAL CASUALTY - RATED A + XV COVERAGES ARE BID AS, STATED IN BID INSTRUCTIONS - WRITTEN ON 4CCU1tRENCE FORM DEDUCTIBLE - $7,500.00 1. GENERAL LIABILITY MUST BE MAINTAINED FOR THE DURATION OF THE POLICY PERIOD. •2. THE MUNICIPALITY NAMED AS AN ADDITIONAL INSRUED. 3. INCLUDES CONSTABLES, JUSTICE OF PEACE OFFICERS, AND PROBATION OFFICERS. 4. COVERAGE FOR INSUREDS WHILE RENDERING EMERGENCY MEDICAL CARE. S. DEFENSE FOR INSUREDS ACCUSED OF FRAUD, DISHONESTY OR CRIME UNTIL PROVEN GUILTY. 6. DEFENSE COST ARE PAID IN EXCESS OF POLICY LIMITS. PROPOSAL ANNUAL PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $ 19,632.00 NAME: HILB, ROGAL, 6 HAMILTON CO. OF VICTORIA ADDRESS: 2403 N. LAURENT a CITY,,.STATE, ZI?:. VICTORIA, TX 77903 - - PHONE NUMBER: 557-6559 _ AUTHORIZED SIGNATURE: OB. HSON ' TITLE • rxa rHN RMaNUD DATE: MARCH it. 1998 COMPANY — (SANE AS EXPIRING POLICY) — NATIONAL CASUALTY — RATED A t XV COVERAGES ARE BID AS STATED IN BID INSTRUCTIONS _•WRITTEN ON OCCURRENCE FORM DEDUCTIBLE — $7,500.00 3—YEAR PREMIUM 1. GENERAL LIABILITY MUST BE MAINTAINED FOR THE DURATION OF THE POLICY PERIOD. 2. THE MUNICIPALITY NAMED AS AN ADDITIONAL INSRUED. • 3. INCLUDES CONSTABLES, JUSTICE OF PEACE OFFICERS, AND PROBATION OFFICERS. 4. COVERAGE FOR INSUREDS WHILE RENDERING EMERGENCY MEDICAL CARE. 5. DEFENSE FOR INSUREDS ACCUSED OF FRAUD, DISHONESTY OR CRIME UNTIL PROVEN GUILTY. 6. DEFENSE COST ARE PAID IN EXCESS OF POLICY LIMITS. 11 0 J PROPOSAL ANNUAL PREMIUM 3-YEAR PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $ 21,130. $ 63,390. NAME: Hibbs -Hallmark & Company ADDRESS: P 0 Box 8357 CITY, STATE, ZIP: Tyler Tx 75711 PHONE NUMBER: 80 65-6767 AUTHORIZED SIGNAT TITLE: Execut a Vice President DATE: 3-25-98 L-1 *See details of proposal: attached • 88'7 COUNTY OF CALHOUN INSURANCE COMPANY: Royal Insurance Company Best's Rating: A)M Admitted: Yes Limit of Liability: $ 1,000,000 per occurrence $ 1,000,000 per aggregate Form T=: Occurrence Including coverage for: Civil Rights Moonlighting Punitive and Exemplary Damages Defense Costs in addition to limit Retroactive Date: Retro coverage was provided under the 1993 Occurrence Form Deductible: $ 7,500 Each Claim Other Conditions: Exclusions include, but are not limited to, the following: Employment Related Claims Estimated Premium: $ 21,130.00 Oration: Higher limits are available. $1,000,000/$2,000,000 is $22,182. 3/25/98 Hibbs -Hallmark & Company • • N CALHOUN COUNTY HOSPICE - GRANT FROM ALCOA FOUNDATION • A Motion was made by Judge Hartzog and seconded by Commissioner Finster to accept the Grant of $5,000.00 for Memorial Medical Center Hospice from Alcoa Foundation. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. PUBLIC HEARING - AMEND 1997 AND 1998 BUDGETS Judge Hartzog opened the Public Hearing to Amend the 1997 and 1998 Budgets at 10:32 A.M. A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the following Budget Amendments, #1 through #15, for 1998 be approved. Judge Hartzog, Commissioners Jurek, Floyd, Belk, and Finster all voted in favor. _ BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 3 — I' _ q I request an amendment to the l 910 budget for the (year) following line items in my department. •Amendment GL - Account # ---Account-Name --- --- Amount Reason ------------ ------------------------ -------- `(1J of-�5i o�SiaaJ �o06 Net change in total budget for this department is: • Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 0eC.6)06 Date: 3'a( 1 - 9 8 I request an amendment to the ql q 2 budget for the following line items in my department: GL Account # Account Name Amendment Amt. Reason 01ao5- �f 10� lernp.1 cs # 30 0. 00 Net change in total budget for this department is : Other remarks/justification: $ 43DO. 00 Original &4ct mbneu Was brans-Vircd iD Dues' -b rxw �'or f 1t u) Vets c�lara cd bu Eecreka.rna o F adz 4W Vwx 'KLa . SuSitm yor m2. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 890 BUDGET AMENDMENT REQUEST • To: Calhoun County commissioners, court From: -fw GLhfflf", r t L)U�l_/1Ac7C (Departm nt making this request) Date: (z) Q& q d I request an amendment to the )91 budget for the year following line items in my department: GL Account 01-35J-0 -Kol (116 Account Name ------------------ JW AWd� �Qn,rtw� Net change in total budget for this department is: Other remarks/justification: Amendment Amount goo -------Reason ILo�Tennun. e�, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 891 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depar ment making this request) Date: 3 - /?) q d I request an amendment to the budget for the year following line items in my department: GL Account ---Account-Name--- Not change in total budget for this department is: Other remarks/justification: Amendment ---Amount 3,0 Z Reason .,L •, .,L .. a I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • P 892. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 6� (Department making this request) Date: p2--a1'S--a 0 (� I request an amendment to the 1-d{p budget for the ear following line items in my department:— Amendment GL Account # ---Account-Name--- ---Amount Net change in total budget for this department is: Other remarks/justification: s ( (Dqq 0 Reason 0�ojr� w4tr&L I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 MI VICTORIA WIT - COUNTY HEALTH DEPARTMENT • CROSSROADS PUBLIC HEALTH DISTRICT Victoria, Calhoun, DeWitt and Jackson Counties 107 West River Street. P.O. Box 2350 Victoria, Texas 77801-2350 Lanie J. Benson, M.D., M.P.H., Director Phone (512) 578-6281 Fax(512) 578-7046 March 3, 1998 Ms. Cindy Mueller Assistant County Auditor 201 West Austin Street Pt. Lavaca, Texas 77979 Dear Ms. Mueller: I am writing to request an increase in the amount of funding provided by your County for Lanie J. Benson, M.D.'s salary and fringes. Victoria County gave a cost of living increase in 1997 and another in 1998. These increases have caused an increase to the other counties which provide funding. The projected annual amount needed for 1998 is $13,300.00. It would be greatly appre- ciated if your county could increase their budget to reflect this • amount. If you have any questions, please call me at 578-6281. Thank you for you attention in this matter. Sincerely, Sherri L. Crone ADP Programmer/Accountant 0- x 139300.00 + IIv651.00 - 1TI649.00 u BUDGET AMENDMENT REQUEST . To: Calhoun County Commissioners' Court From: U-61AIJIVI (Department making this request) Date: 3 1G _9 b 0 I request an amendment to the MY budget for the year following line items in my department: GL Account # 0 1 - l,, o lo-&qC(-f Account Name P Net change in total budget for this department is: other remarks/justification: Amendment Amount aot $ — 0 -------------- - 1 -------Reason-- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ®95 BUDGET AMENDMENT REQUEST 11 1-1 To: Calhoun County Commissioners' Court (�( From: Cu J' t hUA J— (Department maki g this request) Date: Q _ 1 0 rq b !7 I request an amendment to the budget for the year following line items in my department: GL_Account-#_ N 171,90oo-ga33 1 �t000-G101 Amendment Account Name _-Amount ------- Reason Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 8`3f r -I L_J L� BUDGET AMENDMENT REQUEST \! To: Calhoun ��County Commissioners' Court nn From: r f T' /' L (Department making this request) Date: `1 q _9 y. I request an amendment to the M budget for the year following line items in my department: GL_Account_#, la --k_ 5M-L,110 Net change in total budget for this department is: other remarks/justification: Amendment Amount O ca �VL �L �l,O_....: 1..., I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 97 BUDGET AMENDMENT REQUEST 11 To: Calhoun n County Commissioners' Court ',1XAO From: ,1 - lA M• 4De-* A - (Department making this request) Date: I request an amendment to the C1t 90 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------ ------------- ------------------- 4LU-W Ooo Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: E Date posted to General Ledger account(s): • O BUDGET AMENDMENT REQUEST j1 • To: Calhoun County Commissioners' Court From: G-0� L--�LOA (DEPpartment making this requ st) Date: I request an amendment to the MY budget for the year following line items in my department: GL_Account_#_ 4,S �� 11— 11 •.. Net change in total budget for this department is: Other remarks/justification: $==== = Au d- Cn-:tn: , Pc,,L-, L I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • s 0, 02/05/1990 80:05 512-893-5309 CALHO N CO PCT 3 PAGE 02 BUDGET AH$NDMENT REQUEST To: Calhoun County Commissioners' Court From. /C . No 7`F a - -rr r/'' ��/rCr7'/•'C-""/['261Ia 3 }947-Z) (nspartment making this request) Date: — I request an amendment to the j Q budget for the following line items in my department: GL AcoouAt p Account Nnme Amendment +--- Amount ------------------ -- ---- ^— Te /ne 13,Saz Net change in total budget for this department is: Other remarks/justification: $15 11* Reason - fi X ae e n� ��, - $r-L AYfi)L t-nyiT}�_]7 _FU )4 57 C ;' PPROUE!Lill Fur/Z, /-A-".•I L> /C CU 'eCT7 19CTw ra / ✓ G L.� A9 5 k) AV T understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): f/G � C'G UL�vir��I o�2T �c.ry v F-D o:h • 900 9 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: I .,n PAI-k °(Department making this request) Date: of-0)_-IW I request an amendment to the ( ) budget for the year following line items in my department: GL-Account-#- (O-o l o l -33ao (�3 <Srno -7�1oq �3-55b1-t,►5$ Amendment Account Name -_-Amount 58 0 0 0 00 �3-55b1--71o9 Sg-,mlt,-"fo o 3 —%oo - 9101 JI, Ulm Art N OA,tiN, ci I -�i 0 00 A" P. Al Net change in total budget for this department is: other remarks/justification: ----L--Reason- � O'[ MO P It ct - �ti I �iti7 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 901 BUDGET AMENDMENT REQUEST I� • To: Calhoun County Commissioners' Court From: Department making this request) Date: 3— 36—o I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name Amount -Reason Eq, ao(,o zXJY.cAar, I� u� !Jc �wu y Net change in total budget for this department is: Other remarks/justification: S pa0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 902 • 11 • (BUDGET AMENDMENT REQUEST To: Calhoun County CommissionersCourt From: iA/) e (Department making this request) Date: 3 b, h 8 I request an amendment to the ( budget for the year1 following line items in my department: GL-Account-#- /41 Amendment ---Account-Name ---Amount- --Reason �('/ -s WV �W�S/QM.C..f'J O (!O O � • �� tJ 0.' .S�i9 DiYrtA.t.�X llet change in total budget for this department is: Other remarks/justification: A�,, A 4 J0,,R� I understand that my budget cannot be amended. as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval:'. Date posted to General Ledger account(s): • '903. MEMORIAL q MEDICAL 1 CENTER March 4, 1998 815 N. Virginia Street Port Lavaca, TX 77979 (512)552-6713 Honorable Howard Hartzog County Judge 211 S. Ann Port Lavaca, Texas 77979 RE: Ambulance Purchase Dear Judge Hartzog: f— EEC- MAR 12 1998 Howard G. Hartzog Calhoun County Judge, On August 19, 1997, the Board of Trustees of Memorial Medical Center discussed the possible revision of the EMS Ambulance Replacement Plan to include the purchase of two ambulances, one to be delivered in 1997 and the other in early 1998. The Board approved that revision as well as the purchase request, and ask that Commissioner's Court solicit competitive bids. At the same meeting, the Board asked Mr. R.E. Clegg and me to meet with Commissioner's Court to discuss the EMS Long Range Plan, and request that the court consider funding the Purchase of one of the two ambulances in question. On Friday, September 12 Mr. Clegg and I brought the request of the Hospital Board of Trustees to Commissioner's Court. As I recall, the court did approve the revised Ambulance Replacement Plan. However, I do not think the court made a decision regarding the funding of one ambulance, nor do I believe that we requested a decision at that time. However, we are about to take possession of the first unit that was included in the 1997 budget, and will take possession of the unit budgeted for 1998 sometime in April. Therefore, on behalf of the Hospital Board of Trustees, I would respectfully request that Commissioner's Court consider funding the second unit. According to figures attained from EMS, the box and chassis for the second unit will cost $94,681.00, iess $7,600.00 trade-in, totaling $87,681.00. A favorable response from the court regarding this request will be greatly appreciated. S' Bob L. By President/CEO/ CC: I RE. Clegg Chairman, Board of Trustees 0 904 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:��' (Department making this request) Date: 3 13 ( h g • I request an amendment to the budget for the year following line items in my department: GL Account # ►.ar yam• ♦ �..i/ 4 • Net change in total budget for this department is: Other remarks/justification: Amendment Amount__-_ 00 -7.5' 00 ^Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Judge Hartzog closed the Public Hearing at 11:02 A.M. . MAGNOLIA BEACH EROSION STUDY FUND - LOAN FROM GENERAL FUND A Motion was made by Judge Hartzog and seconded by Commissioner Belk to authorize the General Fund to loan $46,400.00 to the Magnolia Beach Erosion Study Fund. Judge Hartzog, Commissioners Belk, Finster, Floyd and Jurek all voted in favor. BIDS AND PROPOSALS - TWO PICK UP TRUCKS FOR PRECIRCT 02 A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for two (2) pick up trucks for Pct. #2, said bids to be opened April 17, 1998. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. �NJ RESOLUTION - YOUTH ALCOHOL AWARENESS MONTH-_APRIL 1998 A Motion was made by Judge Hartzog and seconded by Commissioner Finster to adopt the following Resolution to proclaim April, 1998 as Youth Alcohol Awareness Month. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. ;. It 0 a � •o va � Z �t�'A no ° o 'o n o o' Cr n �» as ro t-1Z a > Fr o". Z C R - ❑ r) G p ° w ro Cr7 ° 9 p O. ° � a n o� o n a a � UMz R t3 �• 'S O h• n C r`ri� O p G G1. to ° FCL C ° y ° R. ^ p' D t3 ° roIr 'f]d aM Y v O v r* � � 'o C �• C w � � y o o tZ � a o ro ^ ° ° N M ro � �'• ro "O 71 et " m 'g a. C Z 3 O 1 X 0 CALHOUN COUNTY LIBRARY -COMPUTER AND INTERNET USAGE POLICY A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to approve the following Computer and Internet Usage Policies as recommended by the Calhoun County Library Board. Commissioner Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. 0 Calhoun County Public Library Computer and Internet Usage Policies 1. Access to Internet Resources The mission of the Calhoun County Public Library is to provide educational, informational, and recreational resources to patron of all ages, cultural and economic backgrounds. The Library will protect intellectual freedom, promote literacy, encourage lifelong learning, and provide library materials and information services. The Internet, as an information resource enables the Library to provide information beyond the confines of its own collection. In introducing the Internet as information resource, the Calhoun County Public Library's goal is to enhance its existing collection in size and depth and as a public access agency give opportunity to any citizen who wishes to participate in navigating the Internet. 2. Choosing and Evaluating Sources The Library upholds and affirms the right to each individual to have access to constitutionally protected material. The Library also affirms the right and responsibility of parents to determine and monitor their children's use of Library materials and resources. In choosing sources to link to our home page, we follow generally accepted library practices. Beyond this, we do not monitor or control information accessible through the Internet and do not accept responsibility for its content. We are not responsible for changes in content of the sources to which we link, nor for the content of sources accessed through secondary links. As with printed information, not all sources on the Internet provide accurate, complete or current) information. Users should evaluate Internet sources just as they do printed publications, questioning the validity of the information provided. 3. Conditions and Terms of Use in the Library The Library reserves the right to require all prospective users to read the policies and procedures for library computer and Internet usage. The Library reserves the right to require all prospective users to attend an orientation session as a condition for access to the Library Internet stations. Orientation will include training in the use of • software and hardware, and guidelines for the responsible care of Library equipment. Prospective users will sign an Internet Use Contract. Youth under 14 must be accompanied by a parent or guardian. Youth 15 to 18 will be required to have parental or guardian permission to access the Internet. ail - 1907 . The Library will establish procedures that will make Internet stations available by appointment or on a first come, first serve basis. Internet use will be managed in a manner consistent with the Library's Rules of Conduct which have been adopted and are posted in the Library. • Failure to use the Internet stations appropriately and responsibly, as defined in the policies and guidelines, may result in revocation of Internet use privileges. 0 • 908 Internet Usage Procedures User Responsibilities All users must have a current Calhoun County Library card. Users are expected to obey all federal, state, and local laws. Users are expected to treat library materials and equipment in a responsible manner which will help to preserve the materials and to insure availability for other users. Users are expected to obey the library policies and procedures. Failure to comply may result in the loss of Internet privileges. Prohibited Use Do not make copies of resources that are protect by copyright. Such resources may include, but are not limited to, software, data, text files, images, and sounds. The Calhoun County Public Library reserves the right to confiscate illegal copies that are created with our equipment. Do not access information without the effective consent of the owner or licensee of those resources. This act may be considered a misdemeanor crime under Texas state law (SECTION 1. Title 7, Chapter 33, Section 33.02a). Do not save or download files to the hard drive (drive C:). Reservations The Internet terminal may be reserved up to one week in advance. A sign-up sheet will be posted at the front desk. Each session is limited to one hour. An individual may reserve the terminal for more than one session on a single day, however, each session must be separated by at least one hour. Sessions may be extended if no one is waiting for the terminal. To claim a reservation, you must be present at the beginning of the reserved time period. If you are still absent after five minutes, you will forfeit your right to the reservation. When the computer is not reserved, it is available on first come, first serve basis. • 909 Connecting to the Internet The librarians will choose and administer a single password for Internet access. This password will not be shared with the public. If a user wishes to begin an Internet session he/she should ask a librarian to connect the Internet terminal to the Internet. Restrictions Electronic mail: The library does not provide electronic mail accounts, Internet Relay Chat, or Newsgroups. E-Mail communications may be sent but not received. Individuals may not subscribe to listserves. Transferring files: Files may be transferred to a floppy disk purchased from the Library. Files cannot be transferred to the hard drive. Users may not bring their own disks. Printing: Anyone may print material from the Internet using the library printer. There is a charge for each page printed. Do not install or download any software or make any attempt to alter software configurations. • • 910 Internet Use Guidelines and Procedures Welcome to the Calhoun County Public Library's Public Access to the Internet! To maximize Internet availability and to insure fair accessibility for all, please follow these guidelines: 1. You will need a Calhoun County Public Library card. 2. Please sign in and out at the front desk. 3. You may use the Internet terminal for one hour. If no one is waiting for the terminal the time may be extended. If someone is waiting to use it after you have been accessing for one hour, you must relinquish it to the waiting individual. 4. You may not use your own software programs on the computer. 5. If you wish to save files you may purchase a disk from the Library for $1. Printing charges are 10 cents per page. You may not bring your own disk. 6. Downloading times vary considerably. Please remember that the time limit on the session is one hour. Make sure your time is adequate before starting to download. Warning: Although we use a virus -checker on the Library's computer, this will not completely protect you from the chance of getting a virus. 7. Misuse of the computer or Internet access (i.e. tampering with files, saving datr} to the hard drive, etc.) Will result in the loss of your computer privileges. 8. Due to Library staff scheduling, Internet -trained staff may not always be available. • The Calhoun County Public Library does not monitor and has no control over the information• accessed through the Internet and cannot be held responsible for its contents. As with other library materials, restriction of a child's access to the Internet is the responsibility of the parent/legal guardian. The undersigned acknowledges that he/she has read and understands the Calhoun County Public Library Computer usage Policies, guidelines and procedures. Signature Name (please print) Library Card No. Date Parent/Guardian Signature Date Parent/Guardian Name (please print) Library Card No. 0 911 A Motion was made by Commissioner Finster and secondedt by Commissioner Floyd to grant to BP Chemicals a perm for right-of-way and easement in Pct. 1 and Pct. 4 based on boring under the roads with the modication that on fi the Plan it should say .277" instead dJof 2.77".k andJudge Commissioners Finster, Floyd, Hartzog all voted in favor. BP CHEMICALS THE STATE OF TEXAS § COUNTY OF CALHOUN § COMMISSIONER'S COURT OF CALHOUN COUNTY, TEXAS: BP CHEMICALS, an Ohio corporation, hereby applies to your Honorable Court for the right to construct, maintain, operate and remove (2) two pipelines for the transportation of products across public roads in Precincts One (1) and Four (4) in Calhoun County, Texas; said crossings to be on the County roads and alleys at points indicated in red on the attached Plat. Respectfully submitted, BP CHEMICALS 4ByA DATED March _11 A.D., 1998 THE STATE OF TEXAS § COUNTY OF CALHOUN § IN THE MATTER OF THE APPLICATION OF BP CHEMICALS FOR PIPELINES RIGHT-OF-WAY: f1�r— A.D., 1998, came on to be On this, the � day of considered by the Commissioners' Court of Calhoun County, Texas, all members of said Court being present, the application of BP Chemicals for the right to construct, maintain, operate and remove pipelines for the purpose of transporting products across public roads and alleys in Precincts one (1) and four (4) in Calhoun County, Texas; said crossings to be on the County roads and alleys at points indicated in red on the attached Plat, and the said application having been duly considered by this Court, that the said right-of-way and easement privilege for the above so adiudged and decreed, it is ordered by the Court, and is U • purpose be granted to said BP Chemicals, its successors and assigns, upon the following �g2 terms and conditions: That the said BP Chemicals shall keep the pipelines constructed under this grant in such condition that the same will not impair or interfere with the use and travel along said roads and alleys, and shall keep that portion of the said roads and alleys along which such pipeline is laid in as good condition as at the time the said pipeline is laid, and in the event such pipeline is buried, no loose dirt or other material shall be left which will • impair the said road, but such dirt shall be packed to at least the same consistency as the said right-of-way was before the said pipeline was buried. All repairs made to that portion of said roads and alleys used for this pipeline right-of-way by BP Chemicals in keeping with this grant shall be made so as to fully meet with the requirements and approval of the Commissioners of Calhoun County. It is expressly understood and agreed that BP Chemicals, its successors or assigns, agrees to remove, replace or alter the said pipeline at its own expense upon the request of the Commissioners' Court of Calhoun County, if and when such pipeline shall interfere with the maintenance, construction or alteration of the said roads and alleys, as above referred to. • It is expressly provided and understood that BP Chemicals, in accepting and operating under this franchise and permit, is and shall be bound by all the terms and provisions of this order. County, Texas THE STATE OF TEXAS § COUNTY OF CALHOUN § WHEREAS, on the __.Z day of - A , A.D., 1998, the Commissioners' Court of Calhoun County, Texas, upon application of BP Chemicals, entered an order ` granting to BP Chemicals the right-of-way and easement for the purpose of constructing, maintaining, operating and removing pipelines for the purpose of transporting products across public roads and alleys in Precincts one (1) and four (4) in Calhoun County, Texas; said crossings to be on the County roads and alleys at the points indicated in red on the attached Plat to which order reference is here made for the full terms thereof; F -913 NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That the Commissioners' Court of Calhoun County, Texas, acting herein by and through the County Judge and all of the Commissioners of said County, does hereby give and grant to said BP Chemicals, its successors and assigns, the franchise and permit for right-of-way and easement provided for in the order above referred to, subject, however, to all the terms and conditions set out in said order. EXECUTED IN DUPLICATE ORIGINALS this the 3/ day of Commissione o Precinct No. 1 Commissioner of Precinct No. 3 _, Commissioner of Preci t No. 2 commissioner of Precinct No. 4 _• i i K%rch 4, 1998 (9:53e ): xr/eh/ccud/resclutioa.] 914 3 ~ ~^ INSURANCE SETTLEMENT-SRERIFF'S DEPT. AUTOMOBILE A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to accept the insurance settlement for damages to the Sheriff Dept. automobile (damages occurred Feb. 20, 1998) with net cost to the County being $79.00. Commissioners Floyd, Belk, Finster Jurek and Judge Hartzog all voted in favor. COUNTY TREASURER - INVESTMENT REPORT A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to accept the Investment Report of the County Treasurer. Judge Hartzog, Commissioner Floyd, Belk, Finster, and Jurek all voted in favor. INVESTMENT REPORT QUARTER ENDING 12/31/97 BALANCE RECEIPTS EXPENSE BALANCE INTEREST EARNED 10/01/97 ................................................................ & TRANSFERS & TRANSFERS 12/31/97 MM CK ................................... NOW CK CERT OF DEP OPERATING S5,263,674.07 $7,126,292.64 S3,149,518.52 $9,240.448.19 $30,951.42 S2,329.30 $56,661.61 GEM OBLIG BONDS I&S 20,936.48 3,047.37 0.00 23,983.85 278.31 GEN OBLIG REF BDS I&S 121,714.83 2,325.35 0.00 124,040.18 1,514.20 lIB CERT OF OBLIG 1&S 11,376.15 575.64 0.00 11,951.79 143.95 TAX ANTICIP NOTES I&S 70,503.64 873.40 150.00 71,227.04 873.40 TAX ANTICIP NOTES CONSTR 2,845,409.57 33,538.34 315,694.80 2,563,263.11 33,538.34 DIST COURT JURY 564.07 24,937.73 22,842.00 2,659.80 54.07 COUNTY CRT JURY 1,954.10 1,446.88 1,422.00 1,978.98 16.99 MEN RED CTR OPERATING 3,550,189.71 3,722,417.27 3,436,978.53 3,835,628.45 46,251.35 MEN NED CTR MEMORIAL 10,532.49 130.52 0.00 10,663.01 130.52 INDIGENT HEALTHCARE 53,013.43 244,209.31 230,487.60 66,735.14 155.43 DRAIN DIST 96 23,216.48 1,294.57 2,325.00 22,186.05 280. 79 DRAIN DIST #8 40,915.85 5,052.64 795.71 45,172.78 517.82 DIST 010 MAiNT 31,173.24 3,159.04 33.24 34,299.04 394.03 �AIN AIN DIST #10 I&S 34,042.12 2,893.69 3,600.00 33,335.81 430.03 DRAIN DIST #11 MAW & OP 104,755.74 42,751.11 27,341.73 120,165.12 1,242.21 DRAIN DIST #11 I&S 50,910.55 10,447.72 20,482.50 40,875.77 667.57 DRAIN DIST #11 RESERVE 25,387.83 ______________ 308.23 ______________ 593.11 _____________ 25'102.95 _____________ 308.23 ----------- ---------- _____.____ $12,260,270.35 $11,225,701.45 57,212,254.74 $16,273,717.06 S68,835.97 $51,241.99 $56,661.61 AVG RATE 4.89% 4.86% 5.097 ORIGINAL CERT .................. OF DEPOSIT ISSUED ---------- .------ --- MATURITY ------ . ANOUNT _..._..__.....__ 982465.40 11/05/97 11/12/97 11,000,000.00 41 11/05/97 11/12/97 1,000,000.00 42 11/05/97 11112/97 - 500,000.00 43 11/05/97 11/12/97 500,000.00 • CO-s renew automatically at each 44 11/05/97 11/12/97 500,000.00 maturity. The final maturity on 45 11/05/97 11/12/97 500,000.00 all CD-s during this quarter 46 11/12/97 11/19/97 1,000,000.00 was 12/31/97. 47 11/19/97 11/26/97 3,000,000.00 48 12/24/97 12/31/97 1,000,000.00 ------------- S9,000,G00.00 County Funds are invested at the County Depository bank (International Bank of ConTnerce) in Money Market Accounts, NOW Accounts and 7 day certificates of deposit. AU interest rates are based on the 91 day Treasury Bill discount rate. The MM rate is T-Bill minus 12 basis points. The NCW rate is T-Bill minus 15 basis points. The certificate of deposit rate is T-Bill minus 6 basis points. MM and NOW checking account rates change on the first of each month and certificate of deposit rates change weekly. Sharron Marek County Investfrent Officer �915 J.P. PCT. # 3 AND TAR ASSESSOR -COLLECTOR_ MONTHLY REPORTS The J.P.Pct. # 3 and the Tax Assessor -Collector presented their monthly reports for February, 1996 and after reading and reviewing same, a Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that said reports be approved. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - 1997- CAP. PROJ/CRESTVIEW - SHERIFF - LIBRARY A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun ncounty fCommissioners' Court From: t(Department making this request) Date: 3 a.3-- � I request an amendment to the I W1 budget for the year following line items in my department: Amendment GL Account # ___Account Name __,Amount ______,Reason_,_ Net change in total budget for this department is: other remarks/justification: S — Qj/--H MAR 311998 r1 L.J I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �916 BUDGET AMENDMENT REQUEST To: Calhoun County nCommissioners' Court . From: Cc PAei (Department making this request) Date: 3 Q-3_ 9 I request an amendment to the � 1p O budget for the year following line items in my department: C� Amendment GL ACCOUnt Account Name ...Amount__-- Net change in total budget for this department is: other remarks/justification: s -- INIKOOK W-W945Y,rdVu11 ..a MAR 311998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): u 91'7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A�4 (Department making this request) Date: I request an amendment to the W % budget for the year following line items in my department: Amendment GL Account ___Account Name ___Amount /,�Q ^�`� r6q —h`IO)LQ Net change in total budget for this Department is: Other remarks/justification: s Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 91-8 i E • BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: (Department making this request) Date: 3.30 `k8 I request an amendment to the l budget for the year following line items in my department: GL Account ot-(,0o5-�o w -Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment -_-Amount --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 91.9 ACCOUNTS ALLOWED - COUNTY Claims totaling $366,380.74 were presented by the County Treasurer and after reading and verifying same a Motion was made by Judge Hartzog and seconded by Commissioner Finster that the following claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Floyd, and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $670,770.75 for the Hospital bills and $83,980.57 for Hospital Indigent Health Care for a total of $754,751.32 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said Claims be approved for payment. Judge Hartzog, Commissioners Floyd, Jurek, Belk and Finster all voted in favor. RECINCT # 4 - THEFT Commissioner Finster wanted to make the Court aware that they were not going to recover all their inventory from the theft that he may have to adjust his inventory accordingly because of the theft. No action was taken by the Court. ACCOUNTS ALLOWED - COUNTY A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the following claims for payment: Memorial Medical Center $ 162.86 T M L 275.94 Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. THE COURT ADJOURNED. REGULAR APRIL TERM HELD APRIL 13, 1998 THE STATE OF TEXAS S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 13th day of April, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pet.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. • BIDS AND PROPOSALS - FUEL The following bids were received for fuel for the period of April 16th through May 15, 1998 and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the low bid of Diebel Oil Co. be accepted for the fuel and the bid of Mauritz & Covey for the fuel using the automated card system. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO- UNLEADED GASOLINE $ SS X 3800 = $ 96t6. D PREMIUM UNLEADED GASOLINE $ (o-s— X 4000 = $ Z1219,170 DIESEL FUEL (LOW SULFUR) $ S Z X 2500 = 1 $110 TOTAL BID PRICE $ S,W THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING APRIL 16, AND ENDING MAY 15, 1998. NO PRICE CHANGES WILL.BE ALLOWED DURING THE CONTRACT PERIOD. �LER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING ARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 921 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGN AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFFIS DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES ,AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; UNLEADED GASOLINE �� 4wUNLEADED GASOLINE DIESEL FUEL LOCATION: PRICE PER GALLON $ .5,390 $ r S7 1 S $ 15-645 MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL. BE FOR THE PERIOD BEGINNING APRIL 16j, AND ENDING MAY 151 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ,n'1 Ru 1 r'Z "Ot(c 4 ADDRESS 114 5�l wm IRA-s CITY, STATE, ZIP Ld N 13t —A. -7 PHONE NUMBER `5��1 - - 7 C'p L -/ 741011 AUTHORIZED SIGNATURE: x5t%'.lj f: � TITLE q DATE 0 922 RESOLUTION - SUPPORT OF SKATEBOARDING AND ROLLERBLADING A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to adopt the following Resolution to support the YMCA'and youth of this Community in their quest to find a permanent location for a Skateboarder Park. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. * ,:- Resolution WHEREAS, the Youth of Calhoun County have expressed great interest in the sports of Skateboarding and Rollerblading; and WHEREASI Until recently, there was no location available for these youth to utilize; and WHEREAS, the Calhoun County YMCA is forming a Roller Hockey League for the youth in this community; and WHEREAS, Calhoun County Commissioners' Court recently agreed to allow both the Skateboarders and the Rollerbladers the use of the Pavilion at the County Fairgrounds; and • WHEREAS, the Fairground location is a temporary location for the use of the Skaters; and WHEREAS, Commissioners' Court feels that there should be a location for the Skaters that is more accessible to the youth of the County. NOW THEREFORE LET IT BE RESOLVED that the Commissioners' Court of Calhoun County, Texas does hereby declare its support to the YMCA and the yodth of this community in their quest for a permanent location for a Skateboard Park within the limits of the City of Port Lavaca. SIGNED THIS THE D Y APRIL, 1998. Hokidrd 6. Ha zo , Co64y Judge Calhoun County, Texas • Leroy Belk Precinct #I H. Floyd, Precinct #3 Franklin Jurek, Pr inet #2 Kenneth Finster, Precinct #4 Attest: Marlene, Paul; County Clerk . fir- P A (cq RESOLUTION - REQUESTING UPGRADE OF CALHOUN COUNTY CREDIT RATING A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to adopt the following Resolution to request an upgrade in the credit rating of Calhoun County. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. RESOLUTION WHEREAS, The Commissioners' Cows of Calhoun County, Texas believes that Calhoun County is entitled to an upgrade in its credit rating due to the past endeavors and future plans of the Commissioners' Court; and WHEREAS, Calhoun County Commissioners' Court has studied the issues of borrowing funds in depth, and has never borrowed needlessly; and WHEREAS, the Commissioners' Court has always had the interest of the citizens of Calhoun County and purchasers of the County's debt foremost in their decision making; has paid all debt timely or in advance; has taken steps to insure that debt is more than adequately secured and in some instances have negotiated debt guarantees or the actual payment of the debt by the industries of Calhoun County; and WHEREAS, Calhoun County has endeavored to keep adequate find balances to secure the debt without raising taxes, even while granting tax abatement to attract new industry and even though the assessed valuation in the County increased by almost a billion dollars in i 997 only reduced taxes slightly in order to assure that the County would have adequate fund balances in the future; and WHEREAS, Calhoun County Commissioners' Court knows that even though Calhoun County has a small population, because of the unusually high volume of industry and the deep water port of the County the county has a truly great future and will need from time to time borrow funds to finance needed projects to insure that the amenities of the County keep up with the increase in the economy of the County. NOW, THEREFORE, LET IT BE RESOLVED that the Commissioners' Court of Calhoun County, Texas believes that Calhoun County should receive a very careful review by the credit rating agency and that such a review will indeed bear out the filets as stated above and that Calhoun County is a truly unique County and does indeed deserve an upgrade in the County's credit rating. BE IT FURTHER RESOLVED that the Commissioners' Cburt asks that the credit rating agencies carefully consider the above facts and carefully analyze past actions and financial history and study the projections which have been approved and passed by the Commissioners' Court and grant an upgrade in the credit rating of Calhoun County. PASSED BY UNANIMOUS A IS THE V" DAY OF APRIL, 1998. Calhoun County, Texas �1 l Leroy Belk, Precinct #1 Ii. Loyd, Precinct #3 9-rank�fin.lurek, r 'nct #2 924 Att st � Marlene Ilaul, County C'er, Kenneth Finster, Precinct #4 • • • CALHOUN COUNTY LIBRARY BOARD - APPOINTMENT A Motion was made by Commissioner Finster and seconded by Judge Hartzog to appoint Barbara Campbell to a two year appointment to the Calhoun County Library Board. Commissioners Finster, Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. OLIVIA/PORT ALTO VOLUNTEER FIRE TRUCK - CONTRACT A motion was made by Judge Hartzog and seconded by Commissioner Finster to authorize Commissioner Floyd to sign the contract with Smeal Fire Apparatus Co. for the • Olivia/Port Alto Volunteer Fire Truck. AMENDMENT OF SALARY ORDER A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to amend the Salary Order to change the title of Grace Gonzales from Secretary to Administrative Assistant in the Juvenile Probation Dept., and to increase the monies of the Probation Officer from $18,720.00 to $21,000.00. Judge Hartzog, Commissioners Jurek, Floyd, Finster and Belk all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. - BDDGET ADJUBTHENT REQUEST 'To: Calho n County Auditor `. From: 6a'n pw, Le — (Department making this request) Date:,- 7-9� I request an adjustment to the current budget for my department. The following transfers result in a net chance of zero to the total budget for expenditures by category (i.e., supplies, services, Capital . Outlay). - -- Amendment OL Account 0 Account Name Amount Reason ,0 4 %SO eq-e s 41?ec kP�tiioN . 2 M �v tvu Nat ohange in total budget ror _APR this department is: $ o-_ j Other remarks/justification: s t: I understand that this adjustment to my budget cannot be made without the approval of the County Judge. 17.'eignature of official/department head: ` APPROVAL (9IONATVAE) OF COUNTY JUDGE: Date of approval: Data posted to General Ledger account(s): �I 925 BUDGET ADJUSTMENT REQUEST r,To: Calho n County Auditor From: (Department making this request) Date: t71-qf I request an adjustment to the current budget for my department. The following transfers result in a net chance of zero to the total budget for expenditures by category (i.e., Supplies, Services, Capital Outlay). - Amendment GL Account Account Name_ _ Amount Reason (L— ee e�P/i7ioN : • 04 �,�(%o„ Q.t/lLy ) V �J • -• i t 'AIR Plot change in total budget for '. this department is: $ ---o-- 1 - -_- Other remarks/justification: . I understand that this adjustment to my budget cannot be made without the approval of the County Judge. i "'".. Signature of official/department head:. -6a--r APPROVAL (SIGNATURE) OF COUNTY JUDGE: . Date of approval: Date posted to General Ledger accounts): ��Jtt asp, - 926 BUDGET AMENDMENT REQUEST To: Calhoun County CCommissioners$ Court From: L 8 R � 06 LZ,oaB A-ZeaT (Department making this request) Date: 4, L _ ga I request an -amendment to the budget for the year following line items in my department: GL-Account-#- or-ss-�3-�9� o�-Qs�o�-�5Z1I 0 I Amendment ---Account-Name---Amount- 6�1= P4-7 Net change in total budget for this department is: Other remarks/justification: -Reason $______ 8) ,LFA APR 131998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 0 327 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: fl U-WJJY'9\J (Department making this request) Date: 4-' 0 q� I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount O1-LOIo - ,10 JkU-+J I Net change in total budget for this department is: $ —0 other remarks/justification: ---Reason --- APR 131998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Cl • • 928 lU. "UU11UI( biL 'jti:4 a6l4 --�-------�, :j oUDGST )1Y[SNDHBNT RBQUE6T To: • Calhoun Countty Co1m_/ missioners' Court From: t D 1 I711C27Q1 nii0 (Department making this request) Date: I request an amendment to the budget for -the year` following line item : in s r .'epa.rtment: Amendment GL -Account-' Account Nane Amount Reason ---'O- --------------- Net change in total budg.a': 11 for this department Is: y Other remarks/justification: APR 131998 I understand tnat my budget car^.rot be amended as reque.,ted until Commissionerst Court approval is obtained. Signature of o.4ficial; department head: - Date of Commisaioners' Court approval: Date posted to General Ledger z4:count(s).: • 929 0 BUDGET AMENDMENT REQUEST To: Calhhnoou�_n�_ County Commissioners' Court From: NA s ©'ColyV40 (Department making this request) Date: L- I Q 13 I request an amendment to the nq 9 budget for the year following line items in my department: GL-Account-#- ---Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount o 00 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to.General Ledger account(s): • 930 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: W�I1�c� Cii�1 Mo l (Department making this request) Date: q, _" I request an amendment to the budget for the year following line items in my department: Amendment GL Account # i Account Name ---Amount- ------- Reason -- 01 1)lib5'Gas1 _ r Qti-fit o��-3G�t0 i.4 M-Lr�,�� - ita Chi �yu+�j.�, Net change in total budget for this department is: $_13 Other remarks/justification: ###555 APR 131998 `% 1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 931 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: p (Depa ment making this request) Date: 3-31 �0 I request an amendment to the I (d budget for the year following line items in my department: GL Account Account -Name --- Net change in total budget for this department is: other remarks/justification: Amendment Amount 5q Reason $ - - o ____!LI APR 131998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C 0 LJ .332 • APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the minutes of the February 9th, 13th, 27th and March 9th, 1998 be approved. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Fran in Ju e Commissioner, Pct. 2 ACCOUNTS ALLOWED - COUNTY H. F oy Commissioner, Pct. 3 Kennet Fins er Commissioner, Pct. 4 Marlene Pau County Clerk Claims totaling $373,758.94 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioner Floyd, Belk, Finster and Jurek all voted in favor. COUNTY TREASURER - MONTHLY REPORT The County Treasurer Vresented her monthly report for March, and after reading and verifying same, a motion was made by Commissioner Finster and seconded by Commissioner Floyd that said report be approved. Commissioner Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL APRIL 17, 1998. 933