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VOL 022 (10-13-2000 to 03-29-2001)REGULAR OCTOBER TERM HELD OCTOBER 13, 2000 THE STATE OF TEXAS 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 13th day of October, • A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Leroy Belk Commissioner,Pct.1 Michael J. Balajka Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk _.__-.. led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period beginning October 16, 2000 and ending November 15, 2000 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Balajka to award the bid for fuel to be delivered to Diebel Oil Co.,Inc. and the bid for fuel to be purchased byp automated card system be awarded to Mauritz & Couey. Commissioners Finster, Balajka, Belk, Floyd and Judge Marshall all voted in favor. FUEL. BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL. WE THE UNDERSIGNED. AGREE TO FURNISH PUEL, ACCORDING TO THE ATTACHED FUEL - SPECIRCATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT. HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED PROM TIME TO TIME fly THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER CALI.ON AND AT THE FOLLOWING TWENTY—FOUR HOUR AVAILABILITY LOCATION; C] PRICE PER GALLON --I`t ' UNLEADED GASOLINE S�[,Q MID GRADE 51012-5- YAEMinbt VNLSADHD GASOLINE S—i„%,� DIESEL FUEL S ZZ Z • 5 LO/-A.TIONs (MUST BE WITHIN THE CITY OF PORT LAV ACA OR WI'I'M A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL SE FOR THE PERIOD BBGD44WO OCTOBER 16, ZWO AND ENDINO NOVEMBER 15, 2000. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE OUOTED DO NOT INCLUDE TAXES. DA 1 1 0-CIS-200 2: 31 Pr I F P.LA I CALHOUh: CU, AUD I TOP 361 553 461 d P. 12 �-FCF.L RID I____,_ PROPOSAL — J IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FCRNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRIC:FiGAL.LON X APPROXIINL4,TE s TOTAL GALLONS/tf0 UNLEADED GASOLINE $ 411 X 3300 PREMILrhf UNLEADED GASOLriE St! _��X 4000 S La• pig DIESEL FUEL. (LO%V SULFUR) s 1 a - X 2500 TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING OCTOBER 16, 2000 AND E\-DT,N'O NOVE.VIBER 15, 2000. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL STJBNIIT SEPARATE TNVUICES ON EACH PI:RCHASE TO THE PURCHASING DEPARTMEA'T. PRICES QUOTED DO NOT INCLUDE TAXES. PUBLIC HEARING ON AMENDING THE 2000 BUDGET Judge Marshall oppened the Public Hearing to Amend the 2000 year Budget at 10:10 A.M. Donnie Rogers with the Magnolia Beach Volunteer Fire Department appeared to request additional funds. It was decided the court would add $7,000.00 to this year's Budget for the Magnolia Beach Volunteer Fire Dept. (This will be:Amendment 1 23). There being no comments from the Public the Public Hearing was closed at 10:30 A.M. • 0 2 • • A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to approve the following Budget Amendments 1 through 23. Commissioners Finster, Balajka, Belk, Floyd and Judge Marshall all voted in favor. (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: was (Department making this request) Date: / _00 I request an amendment to the SaooJ budget for the year following line items in my department: GL Account # �F Account �Name �dy V4- Net change in total budget for this department is: Other remarks/justification: Amendment AmountYr ,MReason�^MF_M1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): v3 BUDGET AMENDMENT REQUEST 1 co To: Calhoun County 1Commissioners' Cooufrt, ^ D • From: (Department making this req est) Date: 10_�-0,0 I request an amendment to the Q-0 0 O budget for the year following line items in my department: GL_Account r#� Account Name ^_-y 2�-CA- 1 Amendment ,__Amount __--___Reason-r--__ C� Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • E BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: JILLC J �- � JCICC (Department making this request) Date: -- / _Q�3 I request an amendment to the C100 (0 budget for the year following line items in my department: GLYAccount ^#� Nc') t Amendment Account ^Name Amount ion 3� I :s Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 8 Date of Commissioners' Court approval: Date posted to General Ledger account(s): __. BUDGET AMENDMENT REQUEST • To: Calho County Commissioners' Court From: (Department makAig this request) Date: L-aU-Op I request an amendment to the aokoo budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason IAPP Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 189 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: lcj (Department making this request) Date: /0 -&-00 I request an amendment to the o4 00 budget for the year following line items in my department: GL Account # a7 IL 9 q9 -53510 Net change in to for this department is: --^Account-Name_-- nn0,` . ) �- l3 Other remarks/justification: Amendment -Amount-, -3 LF 13q 3q 3q q Reason-~-. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: —7 _(¢ 0,3 I request an amendment to the o`f10 0 budget for the year following line items in my department: GL Accoun_t # Account -Name (O-L Net change in total budget for this department is: Other remarks/justification: Amendment ^�AmountYyYY Reason_^_YYY I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • is w BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 9 -dl-O � I request an amooeCCndment to the jcD o�, budget for the year following line items in my department: Amendment Amount GL,Account-#^ Account ^Name ,` --- ^Y,Y �_4_YFYReason�^Y,^Y 1 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 69 BUDGET AMENDMENT REQUEST To: Calhounn County Commissioners' Court From: ✓ V � v ///(Department making this request) Date: 9 •-/2 -u o I request an amendment to the a O rjo budget for the year following line items in my department: GL Account N �sG -S3S c 11� 55u- 1Oaoo Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment -Amount Reason- I (, `/-7?-,cc7\, /'cctckt�-1_¢ )�60 rtt 72.0e) Pao 0 93 f�� • L' v� 2M • F I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 10 MICFUEL J. BALAJKA Calhoun County Commissioner, Precinct #2 201 W. Austin ,�` r'a (361) 552-9656 Port Lavaca, TX 77979 Fax (361) 553-6664 r 2� boo for«� September 12, 2000 Total cost for labor and material for fence on Rosenbaum Road being exchanged for 10 additional feet of property to be used as right-of-way. The land being .75 acre tract situated in Maximo Sanchez Survey, Abstract 35 Calhoun County, Texas with Warranty Deed from Bobby Lynn Meeks and wife, Dawna Kay West Meeks, Nancy Sue Meeks Talamini and husband, Anthony Gerard Talamini, Janet Lou Meeks Machen, a widow to Calhoun County, Texas. STEEL POST — every 10 foot 308.40 (249) 4.10 ea. = 1,020.90 • CORNER POST — 26 post x 20.00 ea. = 520.00 LINE POST — every 100 foot 30.84 (40) x 15.00 ea. = 600.00 BARBED WIRE —1,320 foot per roll — (9) x 22.95 ea. = 206.55 NET WIRE — 330 foot per roll — (10) x 59.95 ea. = 599.50 LABOR PER FOOT — 3,094 foot x .65 = 2,004.60 LABOR PER CORNERS — 26 x 20.00 ea. = 520.00 TOTAL: $5,471.55 550-y 1102Oo GV�9 -�� 11 BUDGET AMENDMENT REQUEST J� To: Calhoun County Commissioners' Court From: I 1 a 0 cLa (DepartmenUt making this request) Date: Y-30-oa I request an amendment to the o-,OO 0 budget for the year following line items in my department: GL Account^#, �1-7o- IL95 LIo -SUIT Amendment __Account Name ___Amount` V, Net change in total budget for this department is: Other remarks/justification: _ _Reason A 4Q/k. .a ck P,� Dck.vt��B I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 12 • BUDGET AMENDMENT REQUEST To: Calhoun County Com—misssiioners' Court From: Jre —*,- (/ (Department making this request) Date: _ j o p I request an amendment to the budget for the year following line items in my department: GL Account N 1716C— ('Lt' wto Amendment Account Name Amount -- ------------ Net change in total budget for this department is: other remarks/justification: 9 Reason ------------------- 7_ •1��+�iEST /7'FAR/iZy� SS •-Ci `�- co �.E- - �o 4 9 3 47L PPS � F I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 13 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �a` Lax JJJ J) l (Department making this request) Date: 6_13_00 I request an amendment to the Qn Q o budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: /0 • Reason�^^`^^ �V l 1� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 14 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 0,,Am- (Department making this request) Date: l G _ 6_00 • I request an amendment to the Cbz C)0 budget for the year following line items in my department: GL Account # yoo- (o3Bao _,^Account_NameY Net change in total budget for this department is: Other remarks/justification: Amendment Yy`Amount^^YYYYYReason $ 3-0 Q I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 11 BUDGET AMENDMENT REQUEST 11 To: Calhouu/n� County Commissioners' Court From: r I�Qn (Department making this request) Date: 1, 0 -6- p c I request an amendment to the budget for the year following line items in my department: Amendment IGL_Accollupnt_1#_ ___Account _ Name Amount C( 1. CJ Net change in total budget Q for this department is: Other remarks/justification: Reason____ _ �' 1f_.ILLYJ' 1/V\-Q-lytQiv,COJ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): __. 16 • RECAP OF BUDGET INCREASE FOR PROPERTYILIASILITY/EQUIPMENT INSURANCE 9,000.00 COMMERCIAL PROPERTY 13,055.00 EXCESS WINDSTORM 16,400.00 VARIOUS 20,000.00 VARIOUS 10.296.00 68.751.00 • • OF MEMORIAL MEDICAL PLAZA, INCREASE IN LIBRARY VALUES MEDICAL PLAZA ADDED PREMIUMS ON POLICIES EXPIRED JULY 2000 ;TIMATED AMOUNT TO BE BILLED TO HOSPITAL FOR FLEET, AMBULANCE EQUIP., AMBULANCE MALPRACTICE (PENDING DETAILED ANALYSIS OF POLICIES) LOWANCE FOR ENDORSEMENT PREMIUMS ON POLICIES EFFECTIVE JULY 2000 17 BUDGET AMENDMENT REQUESTII To: Calhoun County Commissioners, Court ,�` From: e'_Mn/lcilL—V�/1,t5^a•1 l�nlLy r (Department making this request) Date: l O Iq-00 I request an amendment to the Q-000 budget for the year following line items in my department: FUND 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 DEPT GLACCT 180 51940 190 51940 210 51940 250 51940 260 51940 410 51940 420 51940 430 51940 450 51940 510 51940 540 51940 550 51940 560 51940 580 51940 590 51940 600 51940 610 51940 620 51940 630 51940 720 51940 760 51940 780 51940 790 51940 WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. WORKERS COMP. TOTAL Amendment Amount 74.00 2.00 1.00 3.00 2.00 97.00 4.00 39.00 1.00 4.00 177.00 577.00 40.00 5.00 5.00 8.00 5.00 5.00 27.00 1.00 1,150.00 1.00 1.00 2,229.00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • i • YTD Actual Proj. Total Current FUND GL ACCT DEPT 9/30/00 (a 12J31100 Budget Difference 1000 51940 110 82.29 109.72 123.00 0.00 1000 51940 140 373.86 498.48 563.00 0.00 1000 51940 150 36.90 49.20 50.00 0.00 1000 51940 170 3,926.92 5,235.89 5,872.00 0.00 1000 51940 180 4,956.97 6,609.29 6,536.00 74.00 1000 51940 190 164.10 218.80 217.00 2.00 1000 51940 200 152.05 202.73 207.00 0.00 1000 51940 210 88.14 117.52 117.00 1.00 1000 51940 250 233.21 310.95 308.00 3.00 1000 51940 260 98.31 131.08 130.00 2.00 1000 51940 270 19.80 26.40 55.00 0.00 1000 51940 350 588.08 784.11 808.00 0.00 1000 51940 370 172.54 230.05 278.00 0.00 1000 51940 380 1,965.12 2,620.16 2,740.00 0.00 1000 51940 410 265.66 354.21 258.00 97.00 1000 51940 420 180.23 240.31 237.00 4.00 1000 51940 430 82.69 110.25 72.00 39.00 1000 51940 440 - - 2.00 0.00 1000 51940 450 46.69 62.25 62.00 1.00 • 1000 51940 460 36.29 48.39 62.00 0.00 0.00 1000 51940 470 45.54 60.72 62.00 1000 51940 480 46.44 61.92 62.00 0.00 1000 51940 490 33.66 44.88 51.00 0.00 1000 51940 500 11.52 15.36 16.00 0.00 1000 51940 510 256.01 341.35 338.00 4.00 1000 51940 540 5,273.57 7,031.43 6,855.00 177.00 1000 51940 550 7,451.37 9,935.16 9,359.00 577.00 1000 51940 560 4,303.74 5,738.32 5,699.00 40.00 1000 51940 570 11,337.02 15.116.03 16,078.00 0.00 1000 51940 580 121.06 161.41 157.00 5.00 1000 51940 590 121.38 161.84 157.00 5.00 1000 51940 600 123.45 164.60 157.00 8.00 1000 51940 610 121.06 161.41 157.00 5.00 1000 51940 620 121.06 161.41 157.00 5.00 1000 51940 630 150.81 201.08 175.00 27.00 1000 51940 710 6.32 8.43 11.00 0.00 1000 51940 720 25.77 34.36 34.00 1.00 1000 51940 760 14,022.46 18,696.61 17.547.00 1,150.00 1000 51940 780 20.34 27.12 27.00 1.00 1000 51940 790 11.52 15.36 15.00 1.00 1000 51940 999 47.81 63.75 0.00 64.00 2711 51940 999 173.32 231.09 327.00 0.00 2738 51940 999 9.10 12.13 9.00 4.00 • 9100 51940 999 136.07 181.43 231.00 0.00 9200 51940 999 197.33 263.11 353.00 0.00 57,637.58 76,850.11 76,731.00 2,297.00 19 BUDGET AMENDMENT REQUEST To: Calhoun County C`o1mmissione/ris, Court From: !`a&tJ,)W\—`p,QkJ2) (Department m king this request) Date: l o —6-b o I request an amendment to the J 0 O O budget for the year following line items in my department: GL�Account �#� a�3L�t4� Account Name �.'0' iYVtaiwl Net change in total budget for this department is: other remarks/justification: Amendment Amount ------------- -I Reason �^ 0 -r_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 20 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �� (Department making this request) Date: 6-I9_d3 I request an amendment to the Q 0 C budget for the year following line items in my department: GL^Account_#_ Io0o--G.1,Lo Into 61930 I000-' o -51to _- Account^Name-~- Amendment _--Amount -_- aLL_._ " upu Utz o2 5o Net change in total budget for this department is: Other remarks/justification: l6, Reason -f06r,«o S->�__ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): _. 21 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: �`R0.�Cu9mamcs� i ' (Department making this request) Date: I request an amendment to the u G 3 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason Net change in total budget for this department is: $ 1 3%p Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is BUDGET AMENDMENT REQUEST I • To: Calhoun County Commissioners' Court From: (IA2AA A= (Departmene making this request) Date: 10,4_ Q0 • I request an amendment to the OC30 budget for the year following line items in my department: GL-Account_#- Account Name ___ _y=P____ Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 23 BUDGET AMENDMENT REQUESTII I To: Calhoun County Commissioners' Court 40 From: MA GC A (Department making this request) Date: _oo I request an amendment to the (�-003 budget for the year following line items in my department: GL Account # �j 1�-635bO- -53-W ^^ Account -Name^^ �1 0.t• Amendment Amount____ Reason • Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 24 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 1S�YLY4��i l ply (Department making this request) Date: CI 1 Q� I request an amendment to the )LO OU budget for the year following line items in my department: lGL Account # Account Name Amendment Amount Reason • a Net change in total budget j for this department is: $ ll Q Q 0 Other remarks/justification: • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 25 PIN illBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: , C,C1, t (Department making this request) . Date: l o -/a-oo I request an amendment to the C 00 budget for the year following line items in my department: GL-Account_#- 6631(z Amendment Account �Name __ Amount __Reason------ nV/--- C,. i Net change in total budget for this department is: other remarks/justification: $ q(Ov I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: a.0. p� ^b 5 —WCn I oliVA-, patu Department making this request) Date: ko_Ia_aa I request an amendment to the o<O UV budget for the year following line items in my department: GL_Account^# N 65-qq9 - L/3018 4( ,I�-7 (9 L( q (f 13)(.0 13J$0 • o Gao Amendment Account Name _-- ---_^^^ S Cry-7 ��J 6 &oo> 0 U l Net change in total budget for this department is: $ Other remarks/justification: ----- .-Reason ,^^^_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): IZI OCT.13.2000.:38:47AM36495ERDRIFT COKE SCFS 1e/10/Luau ■ Embroidery al& Casual Wear IDivision UWIQ B0Lrr i COA IT FIRE & BA IETY ram( 3 4300 S. WAYSIDE 0107 HOUSTON. TEXAS 77087 (713) 649-6691 FAX: (713) 649-6694 E-MAIL: scfs@scfire.com WEBSITE: www.scfire.com SHIP TO NO.894 i DATE TERM6 _�' SHIP VIA /) IF'. 1/1 I71 DATE REQUIRED DFSCRIPTION I won-,— - rrr Derr ■r�a!�© err rr • rr� AUTHOFIZED SIGNATURE i • RECOGNIZE FOSTER FAMILY OF THE YEAR Chester and Penny Wi'jliams were named Regional Poster Family of the Year and the appeared appeared in Court to ypbe Honored receivedwath a roundlofue and applause0from the0.00 hCourtdandhthe audience. (News Release follows) Texas Department of Protective & Regulatory Services Child Protective Services 3635 S.E. Military Drive San Antonio, TX 78223-0990 For release Friday, October 13, 2000 Contact: Nicole Green Foster Home Development Worker 361-572-8241 (Victoria Office) • "Port Lavaca Family named Regional Foster Family of the Year" A Calhoun County family has been named the best foster family in the 28- county San Antonio Region of Child Protective Services (CPS). Chester and Darlene Williams of Port Lavaca were named recipients of the "Leeroy Award" September 29 at the annual Texas State Foster Parent Training Conference in San Antonio. However, since they were unable to attend, they will receive the plaque and a $500 cash award Friday at the Calhoun County Commissioner's meeting in Port Lavaca. A reception will follow at the Harbor Victim's Advocacy Center there. • The award is given annually to one of the more than 200 CPS foster homes in the San Antonio region each year. Established by John Manigold, a former Bexar County foster parent who now lives in El Paso, the award is named after 29 Leeroy, a child he adopted as a youngster, but who died of a chronic illness shortly after finishing high school. In being named the 2000 Foster Family of the Year, the Williams were • honored for their devotion to children since July, 1992. They specialize in long term placements of children with problem behaviors. Some children in their care became such problems that they had to be moved to more secure surroundings, yet the family never gave up on them, visiting and staying in touch with their needs. In their award nomination, their caseworker said `The Williams exemplify exactly what a foster family should be. They are always willing to do whatever is necessary and will work with the agency (CPS) for the best interest of the children. They treat these children like their own and even all their extended family think of the children as part of their own family." The Williams provide whatever services the children need, transport them • to medical and therapy appointments and other meetings at the agency or wherever is necessary. They have also been strong advocates at school, obtaining services as necessary of their "special needs" youngsters. Until it disbanded a few years back, the family was very active in the local foster parent association, and they are now trying to resurrect that group. More foster parents are always needed. To find out more, call Child Protective Services at 1-800-236-7896 or visit www.tdprs.state.tx.us on the Internet. -30- F7 30 CONTINUANCE OF HARRISON STREET IN PORT O'CONNOR A Motion was made by Commissioner Finster and seconded by Commissioner Belk to continue Harrison Street in Port O'Connor to the intersection Trevor Street. Commissioners Finster, Belk, Bala}ka and Judge Marshall all voted in favor. Commissioner Floyd voted against. REVISE PLAT OF HACKBERRY JUNCTION SUBDIVISION A Motion was made by Commissioner Balajka and seconded by Commissioner Belk to revise the plat of Hackberry Junction Subdivision Lot 15 and 16, Block 1 into Lot 15 A, Block 1. Commissioners Balajka, Belk, Finster, Floyd and Judge Marshall all voted in favor. s YSIDRO BENAVIDES SURVEY A_ 38 ACRES I I ?Qo• N' ITCOMB \2 I I 333-337 -CORDS 17 vi18 4� �.�\ `�' HACKBERRY JUNCTION SUBD. / ` ;s° VOL. Z, PG. 525 (SLIDE 322 A&B) /e' \ I I BLOCK 1 J L_ / / / 19 / 15 / "r 0o bo'SO0. '0• 6 \\ >9'Sz.• µ 33754�\ f >\ 14 _ \ N \\ d ,�' \\ BLOCK 4 rn 92 �y� \ Z \ \ BLOCK 1 ` METES AND BOUNDS DESCRIPTION PREPARED WITH THIS DRAWING. o 'ARINCS ARE BASED ON THE RECORDED PLAT. 31 PURCHASE OF PATROL CARS FOR SHERIFF'S DEPT. THROUGH THE HOUSTON GALVESTON AREA COUNCIL OF GOVERNMENTS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to approve the Sheriff's request to purchase 4 patrol cars through the Houston Galveston Area Council of Governments at $21,000 each. Commissioners Finster, Balajka, Belk, Floyd and Judge Marshall all voted in favor. J.P. PCT. # 1, # 2, i 3 COUNTY CLERK S DISTRICT CLERK MONTHLY REPORTS Justices of the Peace , Precincts $ 1, 2, 3, County Clerk and District Clerk presented their Monthly Reports and after reading and verifying same a Motion was made by Commissioner Balajka and seconded by Commissioner Belk that said reports be accepted. Commissioners Balajka, Belk, Finster, Floyd and Judge Marshall all voted in favor. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioner Balajka, Finster, Belk, Floyd and Judge Marshall all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department mainq this request) Date: �z��j/��s I request an amendment to the yqearabudget for the following line items in my department: Amendment GL Account // Account Name Amount _ Reason Net change in total budget for this department is: Other remarks/justification: 5 co I understand that my budget cannot be amended as reques Commissioners' Court approval is obtained. AA i Signature of official/department head: unt is • 32 Date of Commissioners' Court approval: Date posted to General Ledger account(s): -II-00 03:08pm From- T-083 P.01/02 F-406 SIIDG£T AMENDMENT REQIIEST •To: Calhoun County Commissi ers' Court From: n (Department making this request) i Date: T request an amendment to the budget for the year following line items in my department: Amendment GL Account 3Y Account Name Amount -Reason ---- ----- • Net change in total budget for this department is: other remarks/justification: Z understand that my budget cannot be amended as requested cntil Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 4 33 -II-00 03:06pm From- BQDGET AMENDMENT R.EQDEST To: Calhoun County Co=jssi ers' court From: (Department making this request) Date: M p I request an amendment to the year budget for the following line items in my department: Amendment GL Account-, Account Name -- Amount---- ----------- --- 590---0-740 !Pzi= D O J Net change in total budget for this department is: Other remarks/justification: T-083 P.02/02 F-406 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: i Date of Commissioner$' Court approval: Date posted to General Ledger account(s): 2 34 IiBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: lls, k Uhl ldwc P +1 • (Department making thisrequest) Date: 10 -ri- a0o I request an amendment to the aDQQ budget for the year following line items in my department: GL Account 6q0-(o631Co -- T0_ LOM Amendment Account Name Amount Reason -�pr :1*:C0;-------------------- ------------------- -If4inin -TTowd A k% A oaaa �2 moo PP —ROVE Net change in total budget for this department is: Other remarks/justification: $ 'Cl I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • — 35 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 (Department making this request) Date: 10-7a__Q0 I request an amendment to the 0 d budget for the year following line items in my department: GL Account # �i9,io 6 3M O Account Name Is""s (�. S V Net change in total budget for this department is: Other remarks/justification: Amendment Amount o 116 31 7 Reasonr��^ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • is 36 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 0 _1 I request an amendment to the ck(006 budget for the year following line items in my department: GL-Account-#- ISa-�I�a9 Account Name ^� Net change in total budget for this department is: Other remarks/justification: I Amendment Amount (1 �i Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 37 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Pb (Department making this request) Date: 00 I request an amendment to the ) 0(00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: R-[2,�, PCB cL (Department making this request) Date: 1(0 -I�--00 I request an amendment to the Zb OD budget for the year following line items in my department: GL-Account^#- 550 _ 53 51O ,516yo -�1910 519 CFO —,�) 9 D-6 Amendment Account Name Amount L�l 3 Lo Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 39 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court • From: 7 �J . L 1 (Department making this request) Date: I request an amendment to the Zn 00 budget for the year following line items in my department: GL Account # Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount $ —� Reason,YYF^Y Mp VED OCT 13 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST is From: Calhoun County Commissioners' Court From: li P_ I q (Department making this request) Date: ).(0_1a_0c) • I request an amendment to the a,0 OU budget for the following line items in my department: GL Account # Account Name Amendment Amount Net change in total budget for this department is: Other remarks/justification: ------- Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L. �R �LL' i p U (Department making this request) Date: J0_1),_Go I request an amendment to the 10 o O budget for the year following line items in my department: GL Account # 5)�)0 �I�ya 51ti� 1110 Net change in total budget for this department is: Other remarks/justification: Amendment Amount -< lo.oG7 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 2 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: i� , (Department making this request) Date: L p-( �--00 I request an amendment to the Q00 J budget for the year following line items in my department: Amendment GL Account # Account Name �- Amount---- ---- Net change in total budget for this department is: Other remarks/justification: Reason ---....-------------- i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 43 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L)W (Department making this request) Date: OCL. q M I request an amendment to the budget for the • year following line items in my department: Amendment GL Account # Account Name Amount Reason DO Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtaine Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $110,672.02 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for • payment. Commissioners Finster, Floyd, Belk, Balajka and Judge Marshall all voted in favor. GENERAL DISCUSSION It was discussed as to selecting an employee of the Month, Quarter or Year. No action was taken. THE COURT ADJOURNED. 44 • C J REGULAR OCTOBER TERM HELD OCTOBER 31, 2000 THE STATE OF TEXAS COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 3 1 � day of October, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. Approval of Minutes A Motion made by Commissioner Floyd and Seconded by Commissioner Balajka that the minutes of September 1 ]a', and the corrected September 15`s, 2000 minutes be approved. Commissioner's Floyd, Finster, Balajka, Belk and Judge Marshall all voted in favor. Arlene N. Marshall, County Judge Leroy Belk, Commissioner, Pct. Michael J. Balajka, Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Paul County Clerk Memorial Medical Center— Termination of Administrator The court was advised that Mr. Bybee was terminated effective immediately. Memorial Medical Plaza Phase I Renovations — Report Commissioner Floyd stated that there was nothing to report at this time — remove from agenda. Resolution Suunortina Veterans of Foreign Wars Buddv Poppies Week A Motion was made by Commissioner Belk and Seconded by Commissioner Finster to adopt the following Resolution Supporting the Veterans of Foreign Wars Buddy Poppies Week for the week of November 6, 2000 through November 11, 2000. Commissioners • Belk, Balajka, Finster, Floyd and Judge Marshall all voted in favor. 45 RESOLUTION WHEREAS, the annual distribution of Buddy Poppies by the Veterans of Foreign Wars of the United States has been officially recognized and endorsed by governmental leaders since 1922; and WHEREAS, VFW Buddy Poppies are assembled by disabled veterans and the proceeds of this worthy fund-raising campaign are used exclusively for the benefit of disabled and needy veterans, and the widows and orphans of deceased veterans; and WHEREAS, the basic purpose of the annual distribution of Buddy Poppies by the Veterans of Foreign Wars is reflected in the desire to "Honor the Dead by Helping the Living". NOW THEREFORE BE IT RESOLVED that we, Calhoun County Commissioners' Court, do hereby urge the citizens of this community to recognize the merits of this cause by contributing generously to its support through your donations for Buddy Poppies on the days set aside for the distribution of these symbols of appreciation for the sacrifices of our honored dead, November 6 through November 11, 2000. U FURTHER, we urge all patriotic citizens to wear a Buddy Poppy as mute evidence of our gratitude to the men and women of this Country who have risked their lives in defense of the • freedom which we continue to enjoy as American citizens. PASSED AND APPROVED by Commissioners' Court on this 31" day of October, 2000. CALHOUN COUNTY COMMISSIONERS' COURT —79A Q� Q�Arlene N. M hall, ounty Judge Leroy Bell Michae1`RaLajka, Calhoun County Commissioner, Precinct 1 Calhoun County Commissioner, Precinct 2 h�/ - H. Floyd, Calhoun County Commissioner, Precinct 3 ATTEST Marle a Paul, Calhoun County rk Kenneth Finster, Calhoun County Commissioner, Precinct 4 46 A Motion made by Commissioner Belk and Seconded by Commissioner Balajka to adopt the following Resolution declaring the Month of November as VFW Post #4403 and Veterans Appreciation Month in Calhoun County, Texas. Commissioners Belk, Balajka, Finster, Floyd and Judge Marshall all voted in favor. -- RESOLUTION • WHEREAS, the local VFW Post #4403 and the Ladies Auxiliary work in unity with a network of thousands of Posts located in communities throughout the United States, made up of veterans of foreign wars who put their lives on the line in defense of their country and the women whose support helped to make this commitment possible; and • WHEREAS, VFW Post #4403 and the Ladies Auxiliary have made significant contributions to the citizens of Calhoun County through their annual community service projects....instilled patriotism, loyalty and love of country in our youth through its Voice of Democracy Program.... and supported our youth through contributions to such activities as Little League teams, County Fair animal auctions and educational scholarships through its Youth Activities program; and WHEREAS, VFW Post #4403 and the Ladies Auxiliary are always eager to donate American Flags when requested; never turn down the opportunity to famish Color Guards who proudly carry and display the American Flag in local parades or present the Flag at special functions; and WHEREAS, VFW Post #4403 and the Ladies Auxiliary continue to honor America by supporting programs which provide needed assistance to veterans, and to families of deceased veterans, in our county, and by paying honor to the memory of deceased veterans through its annual Memorial Day Services. NOW THEREFORE, in recognition of and appreciation for the support, services and contributions given to the citizens of Calhoun County by VFW Post #4403 and the Ladies Auxiliary, we, Calhoun County Commissioners' Court, do hereby declare the month of November as VFW POST #4403 AND VETERANS APPRECIATION MONTH in Calhoun County, Texas. 1'3d4I01 PASSED AND APPROVED by Commissioners' Court on this 31' day of October, CALHOUN COUNTY COMMISSIONERS' COURT Arlene N. Ma shall, County Judge Leroy Bel �— Callhho/un County Commissioner, Precinct I H. Floyd, Calhoun County Commissioner, Precinct 3 ATTEST Marlene aul, Calhoun County Clerk Michael Balajka, Calhoun County Commissioner, Precinct 2 Kenneth Finster, Calhoun County Commissioner, Precinct 4 47 A cAnn l aauclauwlyl 1 Vuntf J JTTYOr l.nVlce %_VVeraL'e — neTlree iVieu1cal rroSram A Motion was made by Commissioner Finster and Seconded by Commissioner Belk to approve the offering of the Texas Association of Counties County Choice Silver Retiree Medical Program to its retired employees to participate in the program at employees' cost. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Si 1 JeT Choice W Texas Association of Counties Retiree Medical Program CountyChoice Silver Authorization Form Please fill out and mail back to TAC. Enclosed is a self addressed stamped envelope for your convenience. County Calhoun • Contact name Arlene N. Marshall Phone 361/553-4600 Email calhoun@tisd.net Fax 361/553-4603 Current coverage for 65+ retirees? Y or N ) If yes, carrier • If yes, does county contribute to premiums? Y or N If yes, how much? Amount county will contribute toward CountyChoice Silver. 100% Aone Other Amount (% or $) Prior to enrollment of retirees on CountyChoice Silver, the court must approve the following and sign below: -allow retirees to participate in CountyChoice Silver -provide TAC with a list of current retiree's names, addresses and dates of birth; over and under 65 years of age -provide CountyChoice Silver information to "new" retirees (as employees retire in the_future) Calhoun County authorizes its retirees to participate in the CountyChoice Silver Retiree jProgram. / . a�tA J - /ham 10-31-00 SigiiatU& Date For TAC use only: Entity code: Interlocal rod: a lh.. 1 Silver Choice. • Texas Association of Counties Retiree Medical Program Billing Options Preferred billing method: LIST (if county pays part of cost) The bill will be sent to the county DIRECT (if county pays $0) The bill will be sent to the retiree COMBINATION (if county pays for some retirees, but there are past retirees the county does not pay for or cover) IF DIRECT BILLED: County must provide a list of all retirees that includes name, mailing address, and date of birth so that we may provide the enrollment materials to all eligible retirees. • If the county does not maintain this list, a copy may be requested from TCDRS. The county must also provide us updates (atleast annually) of new retirees so that we may provide the materials to those individuals as well. r �J IF LIST BILLED: County will be provided the enrollment forms for all the eligible retirees that are currently covered. If there are age 65+ retirees that are not currently on the county's plan (for example, they retired before the county offered coverage, or they did not elect coverage at the time they retired), we will need a list of those retirees with name and mailing address. We can offer this program to those retirees as well, even though the county will not be contributing toward their costs. The county must agree to provide enrollment information to new retirees and/or retirees that reach age 65. IF COMBINATION BILLED: A list bill can be provided to the county for those retirees that the county currently contributes an amount toward the premium. The retirees that have elected to not remain on the county's health plan or at their time of retirement, did not have that option, can be direct billed. 49 70��«a ueiieum el a iuwei pine monmry pncesare awioeo among tour } Wage categones ,� t r ' 1'3 Monthly premium i T per insured: F h? ry+ ii s* 65,69 $158.35 r 70-74 $189.80 yY� �.'in. rx K.• 70-75 $260.07 80+ $280.00 ti w . For more information'Yes, I please send me more information on CountyChoic= about CountyCboice Name Silver and other 1 Title health care coverages , County offered by the Address Texas Association i i Cityfrown Zip of Counties, I I call (800) 456-5974. Phone Email 1 i County's Current Retiree Plan (name of company) 1 , I , O None O Allows Retirees to stay on group's plan at their own cost 17036�1= O County pays all or some of premium for retirees • r 50 I MEDICAREPARTA—B " HOSPITALIZATION Semiprivate room and board, general nursing and miscellaneous services and supplies: First 60'days 61 st to 90th day 91st:'to 150th day (60 lifetime reserve days) " Once lifetime reserve days are used Additional 365 days MEDICAL EXPENSES Physician services; inpatient & outpatient medical and surgical services and supplies; physical & speech therapy; and diagnostic tests First $100 of Medicare Approved Amounts' Remainder of Medicare Approved Amounts" Part B Excess Charges (above Medicare approved amounts) OUTPATIENT PRESCRIPTION DRUGS (benefits are paid when using a Diversified Network Pharmacy) Retail: Brand Name Drugs Generic Drugs Mail Order. (90 day supply) Brand Name Drugs Generic Drugs Plan Highlights MEDICARE PAYS All but $776 All but $194a day All but $388 a day $0 CountyChaiceSilver pays YOU PAY $776 $194' $388 100% $0 $p $0 $0 80% $100 20% of Medicare eligible expenses $0 $0 y , $0 50% 50% $0 Balance after $7 co -pay $7 $0 50% 50% $0 Balance after $10.50 co -pay $10.50 " Annual Maximum Benefit: $3,000 _ **Once you have been billed $100 of MedicareApprovedamounts for covered services (which are noted with an asterisk), your Medicare Part B Deductible, will have been met for the calendar year. The plan does not cover any expenses which are not Medicare -approved. unless otherwise specified. The plan also includes coverage for skilled nursing facilities, blood, and foreign country travel. To read the entire plan, you can visit the TAC website at www county org/countvchoicesilver or send us the business reply card from this brochure. II I I II NECESSARY BUSINESS REPLY MAIL FIRST CLASS MAIL PERMIT NO. 7280 AUSTIN, TX POSTAGE WILL BE PAID BY ADDRESSEE Texas Association of Counties PO BOX 2131 Austin, TX 78768-2131 IN THE UNITED STATES V sion Car 'program., yi; of Counties (TAQ and "their people. ed extensive staff time Is ofcounty retirees. • 52 CountyChoice Silver — a plan you can trust at a price you can af, ford. Counties have been asking the Texas Association of Counties to find better options for retiree health care coverages. Our Board of Directors is pleased to offer CountyChoice Silver— affordable coverage that offers stability and security beyond Medicare. irn With CountyChoice Silver, counties that are covering retiree medical costs on their current health care plans can usually save money by switching to this medical plan. And for counties that have been searching for a reasonably priced plan to offer their retirees — your wait is over. Counties can purchase the coverage for your Medicare eligible retirees or individual retirees can purchase the plan for themselves if their county does not offer the coverage'rAll counties'need to dosign an interfocaltagreementwith TAC to r I ex{ wh I ,by. I t , t t x 9 e,yourretlrees'access to the ;coverage rvChoice Silveroffers outstanding benefits for Medicare:eligible.county fr Is over age,65, including K fordable4ates=' tensive.coverage escnptlon medlcabon program =edom of choice,for physicians and providers " ❑ihility Fnr'enniimc Association 6, fenced and.hig iscurrent{y ra indaid & Poors t� filing 'Choice:Silver is underwritten by an the.Monumental Life Insurance;Company, ry A.Mr Best Company and'AA+yVery' Good) Services: 9Silver choice Texas Association of Counties Retiree Medical Program Underwritten by Monumental Life MEDICARE (PART A) - HOSPITAL SERVICES - PER BENEFIT PERIOD - *A benefit period begins on the first day you receive service as an inpatient in a hospital and ends after you have been out of the hospital and have not received skilled care in any other facility for 60 days in a row. Services Medicare Pays Plan Pays You Pay HOSPITALIZATION' Semiprivate room and board, general nursing and miscellaneous services and supplies: First 60 days All but $776 $776 (Part A Deductible) $0 61 °' thru 90th day All but $194 a day $194 a day $0 91 ° day and after: While using 60 lifetime reserve days All but $388 a day $388 a day $0 Once lifetime reserve days are used: Additional 365 days $0 100% of Medicare $0 Eligible Expenses Beyond the Additional 365 days $0 $0 All Costs SKILLED NURSING FACILITY CARE' You must meet Medicare's requirements, Including having been in a hospital for at least 3 days and entered a Medicare -approved Facility within 30 days after leaving the Hospital: First 20 days All approved $0 $0 213'thru. t 001" day amounts All but $97 a day Up to $97 a day $0 101" dav and after $0 $0 All costs BLOOD First 3 pints $0 3 pints $0 Additional amounts 100% $0 $0 HOSPICE CARE All but very limited $0 Balance Available as long as your doctor certifies you coinsurance for Are terminally ill and you elect to receive these outpatient drugs and Services. I inpatient respite care 0 - • • 54 • CountyChoice Silver Out -Patient Prescription Drugs Benefits are paid only when using an Express Scripts Participating Pharmacy. Services Medicare You Pay Action Required by Retail: Pas Retiree Participating Express $0 Generic - $7.00' copay Present your ID card to s Network Retail Pharmacy Brand — 50% coinsurance the pharmacist with your copayment or coinsurance amount Mail Order: From Express Pharmacy $0 Generic - $10.50 copay Forward your Services 3 month supply prescription and Brand — 50% coinsurance copayment to the mail 3 month supply service pharmacy This p/an is subject to a $3,000 annual maximum. "How $7.00 copay is applied. If the physician prescribes generic drug, the insured pays $7.00. If the physician prescribes a brand name drug, the insured pays 50% of the cost. • 55 • CountyChoice Silver MEDICARE (PART B) - MEDICAL SERVICES - PER CALENDAR YEAR - *Once you have been billed $100 of Medicare -Approved amounts for covered services (which are noted with an asterisk), your Medicare Part B Deductible will have been met for the calendar year. Services Medicare Pays Plan Pays You Pay MEDICAL EXPENSES — In or Out of the Hospital and Outpatient Hospital Treatment, such as Physician's services, inpatient and outpatient medical and surgical services and supplies, physical and speech therapy,, diagnostic test, durable medical equipment: First $100 of Medicare Approved Amounts' $0 $100 (Part B Deductible) $0 Remainder of Medicare Approved Amounts generally 80% generally 20% $0 Part B Excess Charges (Above Medicare $0 100% $0 Approved Amounts) BLOOD' First 3 pints $0 All costs $0 Next $100 of Medicare Approved Amounts' $0 $100 (Part B Deductible) $0 Remainder of Medicare Approved Amounts 80% 20% $0 CLINICAL LABORATORY SERVICES Blood tests for Diagnostic Services 100%, $0 $0 PARTS A HOME HEALTH CARE Medicare Approved Services: Medically necessary skilled care services and medical supplies 100% $0 $0 Durable medical equipment: First $100 of Medicare Approved Amounts' $0 $100 (Part B Deductible) $0 Remainder of Medicare Approved Amounts 80% 20% $0 OTHER BENEFITS — NOT COVERED BY MEDICARE FOREIGN TRAVEL Medically necessary emergency care services Beginning during the first 60 days of each trip outside the USA: . First $250 each calendar year $0 $0 $250 Remainder of charges $0 80% to a lifetime 20% and amounts maximum of $50,000 over the $50,000 56 • • CountyChoice Silver Texas Association of Counties Retiree Medical Plan Underwritten by Monumental Life Attained Age Monthly Rate Component Core Medicare Part A Deductible Medicare Part B Deductible Skilled Nursing —1l8 Part A Deductible for days 21-100 Foreign Country Travel Excess Charges Part B (100%) Out -Patient Prescription Drugs Attained Age Monthly Premium Per Retiree 65 — 69 $158.35 70 — 74 $189.80 75 — 79 $260.07 80+ $280.00 Payment of Bail Bonds with Credit Cards — Contract With Governmental Payment Services • A representative of Governmental Payment Services outlined for the Court how the process works and the services they offer. This is re -set to November 13, 2000 after the Justices of the Peace meet with the representative. Gift of 4.0 acres on FM 1090 A Motion was made by Commissioner Finster and Seconded by Commissioner Balajka for the County to accept the gift of 4.0 acres on FM 1090 with all expenses to be paid by the giver (grantor). Commissioners Finster, Balajka, Belk, Floyd and Judge Marshall all voted in favor. 57 GIFT DEED Date: September 29, 2000 * °I Grantor: BILE, LTD is Moehlman Rives Irrevocable Trust Linda Genet Irrevocable Trust Mr. Fred B. Griffin Grantor's Mailing Address: BLE, LTD Amy Smith - Managing Partner 806 Main Street, Suite 1560 Houston T X 77002 Harris County KAREN MOEHLMAN RIVES IRREVOCABLE TRUST Mr. Gregg Alger, Kanaly Trust Company 4550 Post Oak Place Drive Suite 149 Houston TX 77027 Harris County LINDA GENET IRREVOCABLE TRUST Mr. Greg Archibald P.O. Box 2558 Houston TX 77252-8033 Harris County . MR. FRED B. GRIFFIN 675 Bering Drive, Suite 300 Houston TX 77057 Harris County Grantee: Calhoun County, Texas Grantee's Mailing Address: Calhoun County County Judge 211 S. Ann Street Port Lavaca, TX 77979 Calhoun County Consideration: Grantor's intention to make a gift as a charitable contribution under applicable income tax laws and regulations. Property is given to Calhoun County to be used as a site for a Calhoun County EMS Station. Property (including any improvements): • Being 4.0 Acres, More or Less, situated in and a part of the Alejandro Esparza Survey, Abstract 12, Port Lavaca, Calhoun County, Texas. Said 4.0 acres being in and a part of the 24.237 acre tract of land as described in Exhibit "A" of a General Warranty Deed recorded in Volume 395, Pages 133-135 of the Calhoun County Deed Records. This 4.0 acres, more or less, is more fully described in Exhibit "A" attached hereto. For the Consideration, Grantor quitclaims,to Grantee all of Grantor's right, title, and 99 interest in and to the Property, to have and to hold it to Grantee and Grantee's heirs, successors, and assigns forever. Neither Grantor nor Grantor's heirs, successors, or assigns will have, claim, or demand any right or title to the Property or any part of it. If Calhoun County fails to use said property for the stated purpose and to install an 8" (eight) sanitary sewer line at the maximum depth possible, from Manhole "A" in the entrance to Oak Grove Subdivision, to the said 24.237 acre tract within three (3) years of the date of this deed, said property will revert back to GRANTORS. • When the context requires, singular nouns and pronouns include the plural. • AMY SMTH Managing Partner for BLE, LTD Gregg Alger, Kanaly Trust Copany for KAREN MOEHLMAN RIVES IRREVOCABLE TRUST Greg Archibald for LINDA GENET IRREVOCABLE TRUST Fred B. Griffin STATE OF TEXAS COUNTY OF ) This instrument was acknowledged before me on by AMY SMITH as Managing Partner of BLE, LTD trust, on behalf of said trust. STATE OF TEXAS COUNTY OF ) Notary Public, State of Texas 2000 This instrument was acknowledged before me on 2000 by GREGG ALGER as Trustee for the KAREN MOEHLMAN RIVES IRREVOCABLE • TRUST, on behalf of said trust. Notary Public, State of Texas 51.9 STATE OF TEXAS ) COUNTY OF ) This instrument was acknowledged before me on 2000 • by GREG ARCHIBALD as Trustee for the LINDA GENET IRREVOCABLE TRUST, on behalf of said trust. Notary Public, State of Texas STATE OF TEXAS COUNTY OF ) This instrument was acknowledged before me on by FED B. GRIFFIN. Notary Public, State of Texas PREPARED IN THE OFFICE OF: Ty Zeller, Attorney At Law 420-B East Railroad Port Lavaca, TX 779779 (361)552-9222 (361) 552-9218 AFTER RECORDING RETURN TO: Calhoun County County Judge 211 S. Ann Street Port Lavaca, TX 77979 (COUNTY CLERK'S MEMO: Exhibit "A" was not attached) �90 • 0 • Cain Real Estate FARM - RANCH - RESIDENTIAL - COMMERCIAL 500 N. Hwy. 35 By -Pass Port Lavaca, Texas 77979 RUSSELL L. CAIN 9 August 2000 • Judge Arlene Marshall Calhoun County Commissioners' Court 211 South Ann Port Lavaca TX 77979 • Dear Judge Marshall and Commissioners: P.O. BOX 565 PHONE (361) 552-6313 FAX (361) 552-1919 e-mail: rc@russellcain.com http:;/w .russeIIcain.com Mr. Bill Bagby of Houston wants to donate four (4) acres for an EMS center across from Oakglen Drive on FM 1090 (please see attached plat with approximate location). He wants the building to be built within two years. Please place this on the next agenda for consideration. Sincerel Russell ai rz� RC/gs William C. Bagby Bagby &Company 3100 west Alabama, snits 105 FlonatDn, Texas 77u" voice: 713.822-4447 ' f= 713-5=-4664 To:, C=Missiaets' Courtof Calhoun County 211 S. Ann Street, Suite 217 Port Lavaca, Texas 7IW9 Dear Judge Marshall and CammMoners! kkc�Usf Z9 )ZOoo My family and I would be very interest in donatktg 4.0* acres out of a 24M7 acre tract on PM logo to Calhoun Comity, I believe 4 acres on the north end of this property Works better for us and hopefully for Calhomi County, (eg. these is more depth on this end and It would be easier to carve out 4+ acres that would have the depth and shape you need). What is the next step? Possibly a meeting or a conference call? What dimensions do you need? Please all me at your due. I am sending a copy of this memo to Russell Cain since he gave me your telephone ,number Cc: Russell Cain UjAIA�C (; • • 62 { ov h r r Yr SET 24237 ACRES y / 'i , SE7 �a, LA. r�� " - R ' PI�P CLINE 4 �y ,.0 .� tltY 9e� 4I a "I 7( �Y .T =8Ga. 23,f�0dw r / es.aa ._. p-- L�_�-- IPtAT OAV W(p, A ffcr SSIOIAL MINE= DO IMMAT CTIIT7F7 TINT TAB 7 OM A:J'NCSCATS TNC NF,,.n7'4 Or AN an Tra: CIIOUNp bLmwtT awe Iad�SWA Kr Dinces7.OM An wifLav[awl IN At1Cy9r 14T7, AMO THAT ALL CAIIN�a mm AS -spom onto". 'J I 1�IIW IOIONALMt"XIM;CR I Iz A• EN6INEEAS G & ane.rL.r a+•L77 Acres stewed In A„ - r SI.R'VEYCNiS ♦ Mw or sae far 7rr7 na a.vw ,�... •nrti in..ea A-lA, C�Steua. caaway� SNr•ii !' _ 63 County — Wide Burn Ban — Expiration Boyd Staloch informed the Court that since July 31 they have issued 50 permits and never had a situation where loss occurred. The Bum Ban expired so action by the Court was unnecessary. KBDI Daily Calculation Sheet For October 29, 2000 90t QOD Station Location .._ Annual Rainfall Previous KBDI Maximum Tam Actual Ralydall Previous Rainfall Drought Factor Adjustment Factor New KBDI 671 86 3 3 674 Beaumont B 50 Conroe 50 661 82 0.20 5 .1 560 Galveston G 50 560 81 0.01 5 5 565 Houston Ho 50 505 81 0.36 6 -10 495 Hu=le Hu 50 572 79 0.16 4 4 570 Lon 50 723 74 0.01 1 1 LuIldn u 35 863 94 0.01 2 2 om kana 50 620 75 0.07 2 Z T 50 712 77 2.08 1 -187 Avem H net l03Ul A648 0.06 4 4 Denton D 35 290 72 DFW D 35 418 76 0.39 4 -15 Mineral Wells 35 662 77 0.35 1 14 armil M 35 513 75 0.12 3 3 516 WlchBa Falls 25 313 77 3 3 316 Average Ronal K1301 435 ... ..:.(G...'s C..S. on CES M:... ;.a. 504 88 . 3 ..•. 3 3a 597 Corskana C 35 655 85 0.01 1 4 4 559 Waco 35 35 464 78 0.02 4 4 468 A Rational KBDI 25 673 97 2 2 1 675 IIw A BrovmsvlAe 25 552 a8 3 3 1 565 ChrLsO CC 35 657 87 2 2 11 659 CoNilfl C 25 510 84 3 3 513 KN Ile 25 739 87 0.01 1 1 740 MWlen 25 473 89 5 5 478 Patados P 50 789 85 1 1 790 R rt R 35 698 84 2 2 701 Vbtorta 35 518 85 4 4 522 Avam Regional K DI 626 �y 35 499 85 0.01 5 5 504 uslin A Bumet 35 398 78 0.01 4 4 400 Hondo 25 465 79 3 3 468 undron J 25 145 77 5 5 150 New Braunfab NB 35 370 83 8 6 376 san Amonro(SA' 35 3zz eo 0.01 6 6 Sze Aw 'anal DI 369 .:.... .. ..... ..:. ... b0ene A 25 ...n .. .,.MO. 148 78 1 ..... ... ...:. 4 1 4 .......... 150 Childress C 25 444 74 2 2 446 San SA 25 461 75 2 1 2 463 Ava Regional KBD1 36? >Eti v`2>s <. 2�5 458 F 2 458 Daa3an D 15 1 259 68 1 2 1 2 261 Lubbotic 15 377 70 1 1 378 Avers H net ICBUI 366 ...: ....;. .:i�tn : ., Del Rio DR .. r. .is.. ..... 341. ::... .a2 .; :. .6^ .: ..3 rE) ..,3 344 El Paso EP - 15 721 65 721 Fort Stoddon FS 15 607 86 1 1 608 Midland M 15 844 70 1 1 645 Wink 15 599 73 1 1 600 Ave Fl 'orall�Dl 584 11 • • Executive Session — Formosa Tax Abatement The Commissioners, Court shall go into Executive Session as authorized by V.T.C.A. Government Code, Chapter 551, sub -chapter D. Following is the subject matter of the executive session and the specific section of the Open Meetings Act permitting discussion/deliberation in executive session: a. Section 551.086 authorizes a closed meeting to discuss or deliberate regarding commercial or financial information that county receives from a business prospect that the county seeks to have locate, stay or expand in or near the county and with which the county is conducting economic development negotiations, or to deliberate an offer of a financial or other incentive to such a business prospect. Formosa Tar Abatement • The Court went into closed session at 11:03 A. M. At the end of the closed session the meeting was re -opened at 11:56 A.M. to the Public. Discussion of Executive Session The County Judge stated that we will not have any discussion today and will schedule a Public Hearing on the Tax Abatement for November 17th, 2000. Mr. Bolleter, a citizen, expressed his thoughts on the Tax Abatement and Formosa and was answered by Mr. Jack Wu. No action was taken by the Court. A Motion was made by Commissioner Balajka and Seconded by Commissioner Finster to approve the request of Verizon to lay buried cable the entire length of Westerlund Grade Road and McDonald Road in Precinct 2 with property returned to specification. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Commissioner Balajka noted 6 complaints about several places on private property where damage had been done; a dozer damaged culverts and they want ditches back to original grade and cable to be laid at 48 inches. Also the bridge at US 87 and Westerland Grade was damaged. Notice of Proposed Tnatillltl.a • rew rwp v, aa» Utillty Una on Noo-Con"M Ac,:,u Eughway To the Texas Trauporutim Commission Date oetoba 20, 2000 clo Mt,tr Engines Texu Deywthysd of TtatLSPortatim Formal oot" is hereby Dt'w thatPwpow to Pk- lYesterlund Cammm Couety, 1W u folkwr. (giro ] g g dw awl H 7 �da°Vp20'oo, t►e=a l.ab,-9r- afVS H g1 a.. Waerwiud Chda and a^� pipe WWebe roWa� toe watt rlghtoftnymtha aerth rlgilol:rryNaggl. Thb bon Ir4la gto IaJlaa boar odll by ptaeod o asWaa d8p6 of4•. SEE ATTAC®:D 51=CH. TIw aowU40 Wiwbo t m,er tmintamad m the b(gb_y riedof-way u drown m the attachd duodog and k laws, c+oludiog but not, limiad oft'* 1 IfTnosportatim CTXDOT) aW all govaakg rWCku EiWww Pms W` w Act." Upm mgmn by T7mOT, VWof °� gP Act.- and tha `Federal wC be tubmi0ed to TXDOT bdom oommow UM of oomy liuioewith all goweyng lass, tyh� Our ihm will use Beat h4o,ganem pnaion to minimlm emdm sod sditnmtadao hnVllafioq and wa wdp revegaua the Prgrra aY au indiratad coda" SpecLl ;i mom the ProDuad ae`'aLon Prwitkos.^ Out fu xrVm will borne that tnffio woad meantme-=P)Ying whh aPpliubls portkm of the Tc Lmo.al of &h#orm ld C"'21 Devkee will be lad and main 4W for the duration of this i.digatioa dnwaW ataebd to Maf do proPorod lies cod apDurtmaoon u more "'YA con by &M r51 ca W kee x of Cmsaucdon of this lina will begin m or aBa the12 day of Noranha. 2000, • BY signing below. I oeM1ay tbat t em amborind w repreeam the Firm listed holosv, ad Mai Ma pi,m agroa ra Ms wtWhiou/Proviskm inoludd in this Pamir. vim _ By(Prkl) gigmtwo T'db guoev;..,.. Aocess Dealm � Address 23 h[ al -9rt lavau. TX TN79 PhousNa 761- t2-2 6 s �' d � �7 d� VcRivi 5E'8vt[0/f-pt / UYsft M`tiMA1D rr` V cfociA 5ovrye mr T" a1ST, ,o.. Al o , ,,...�+.. �P✓ ,.. iDdO-roes AN o ; Aee Cucve=c►s Al e... wrrrl Ira P"RSfD FiRfR �Royrt: Diet BE a H -- - --------- �-..._..............................�—.•,,.. r c„c wmmumcaaons A Motion was made by Commissioner Floyd and Seconded by Commissioner Balajka to enter to an Agreement with Golden Crescent Communications for maintenance of the County's Emergency Communications System and authorize Commissioner Floyd to sign. Commissioners Belk, Balajka, Finster, Floyd and Judge Marshall all voted in favor. • Al 66 Communimtims System Mainte,unce ApmMenit Between Calhoun County and Golden Crexenl Commmdwtlons A. CMW" under the stops of this servio agrearrerdfor the following equipment hems shall be: A muss pre'WeM nahrMancw lmpakam(abbmn bimrnney). The coal of ere bent, parts. and COW '.Pena raqubed _ baegdpnamrepays. ServketobaproMdsdwas (Y)daypawa*LWMntyfar(24)tq Wdaybmlswithaloa(a)hmrrlraebmMRSPu *M. Calhoun County Sheriffs Office MTR2000 VHF Repeater, Amplifer, Power Supply and UPS. Calhoun County Sherifrs office M1225 VHF Control Station and Power Supply Calhoun County EMS NTR2000 VHF Repeater Calhoun County EMS M1225 VHF Control Station and Power Supply B. c,,,vd under Owseepsolthis sevlm suraernerd brew following equtpant hams shall be: AMOK praventaesw nalobanM loapaAm(aelhraw blemmilyy TMCatdaehbaaMaaodabdnbae)P w q'&WbroWAwmtrepabs. Ae ollarrepaboatwaba darood Man s Web I train. SWAM lo be pmvldad on a sewn (7)d2y PW ws k, twaNbW (2d)har perday basis Mal a ba(4) lelrnaa nAn raW WlseM1a. Calhoun County Centra-Com Console Operator Position One Calhoun County Cenh"om Console Operator Position Two Calhoun County Cemra-Com Console Central Electronics Bank (CEO) a CoversaWertMSCPMofWbservalepm forIndi*Uo gequlp.MIbwestrobe A Otomal ps+ataM mabbnarMbapeclm MuAop tidmd level tnadisslnseno b idenefyaryrepoled repdra Allrepab Mstwel bs clanged M on a ems and maMbh Wh. Ground level cheek of the entire antenna system at tower site Including the combiner and multiceupler. a Cweraduidwft topeefedsasrvbeaor"wmtbrUmbooMngegWpmfflk ashaebC AEFsmoat"WOMIMnlaI IWallM Mapsdlon AerepalrowtaMbedwo Mon •eMerld naWWrat0. Calhoun County Emergency Management 100 Watt VHF Repeater Memorial Medical Hospital VHF Base Station Calhoun County Commtsslonefs VHF Repeater Calhoun County Commissloners VHF M1225 Control Station Calhoun County RCA intercity VHF Base Station Hospital UHF Repeater Port O'Comnor GR1225 Low Power VHF Repeater Seadrift GRI225 Low Power VHF Repeater Ground level check of the antenna system NDTE/ Obsobte a rho"aMe" pub an, not Waxed under this malMaana sgnWaM or bla nueh pmnnla0w maintenance garb. NOTE2 Falechelon maintenance cows maonosb ofthe pneblun, hfactay repair Is required the aquyaant must betaken outal"nuke. Charon for Dapa repalrMan a gna and mabrlal basis gvarea cost of the =hftnsae atpaseeft E2cluslons: This maintenance agreement shall not cover: Physieat Damage or Acts of God. • Pape t of 3 is INZwM hWnananca AyeWneM 20tl0 up0alelyls n Camw*=Maintema Amre wt 9a6 w Calhoun Cwnlyano Golden Cmswnl Cw =nkagm, is A For Equipment Items Listed In Parograpli A of Section I "Scope ofAgreemant'; IEMAWWO RaW%W. I OGm NosWO DWOO Ja"I Feb01 Mast Ot 1 J 1 J 1 1 1 Octal N 1 Os0O1 0 Isom Naha f xm S 2am i 25m S xoo 25.88 f 25.00 S x.w S 25.00 S 25m S 25m $ 25m S 25.00 It 110m f 110.00 $ 11000 5O M12x S x.w S 26m S 21.00 S xm S x.w 5 xw f xm $25.00 $ xm S 25.0015 xm S 25.00 f x.w S 25m I S MOO EMS I 3 75m 14 75.0014 75.0014 75.00 75m 3 75m 3 75m S 75m I f 75A0 If S 75m f 75m 14 75.0014 R-00 S 75.00 1 S 75w EMSM1225 I IS 25m S 25m S 25.00 13 25.00 1 S xm 1 $ xm 1 f 25.0015 25m S xm S 25.00 f 25DO $ 25.00 i xw $ 25.00 S 25.00 MOTOtah: 5 1wm $ 1som S 1wm S 1so.00 f 1w.00 i 1so.% S 150m S Isom f 1w.w S 1w.% f Iw.00 15 1w.% S 2x oo f m.ou f msoo Nat$ 3: Ibb SORapeabr hmsare0 bya me yaawwWdj.2w 325 aal0a hr OcM daou0h SOpt01 Is Ior w wpwcyabad agth mtcomad tiderfla abtdardrd warrady. For Equgmtent Items Listed in Paragraph B of Section I "Scope otAgreement': Rab1Mo. Op-00 NwOO 13 e00 &"I Febot Ma01 41 1 JwW1 Jubt 1 1 0"1 t=L 1 De0O1 Paslaan One S wm S som $ wm $ w.00f wm S w.w S wm S so.40 $ wm f wm S wm $ 50.00 S w.00 $w.00 S 50.00 lapw�rftwzonOne i wm 15 wm $ wm 15 wm 15 wm $ wm 1 $ 50.00 f w.00 1 $ wm is wm f som f wools wools wm S w.w CeNralEt$Nwaa timlk $ sow S wm S so.o0 $ MaoS 50.00 f wm S w.w f w.w f wm f w.w S wm f wm It wm S fiO.00 I$ sew lwalrotwwl S 160.00 S /wm 1 $ 150m is 160.00 t 150.00 15 Isom Is 150,0015 150-001 f 150.00 f 150.00 S Isom 1$160.001$ 160.00 S twm S 1w.w Far Equipment Items UJsted in Paragraph C of Se0tion I "Scope of Agreement': For Equipment hens Listed In Paralimpli 0 of Section I "Scope of AgreemenP: mN Rda0e0 I OCWO I NO DOC-001 Ja 011 FabO1 Ma41 Am -Oil Mw4i Jusot A"ll AU101 1 OGOI Ne 01 De0o1 VNF S 1200 Is 12m $ 1200 S 12m S 12w $ 1200 S 12% $ 1200 S 12.00 S 1200 f 12m 15 12m S 1200 $ 12w $ 1200 S 12w b1VFF S 72m $ I2m f 12m S /2m $ 12% f 1200 S 12w S 12m f 12.00 $ 1200 $ 12m S 72m S 12w $ 12% S 12w CemNnlOnwa brVHF S 12w f 12% i 12m S 12m $ 12w S 12.w S 12w $ 12w f 12.00 S 12m $ 12m S 12m S 12w $ 12w S 1200 VHF f I2w f 1L% S fIm S f2m S 12.00 f 12.w S 1200 f 12.00 $ 12.w S 12w S 12.00 S 12m S 12w f 12w f /2% UFF S /2m S 12% S 12m S 12.w i 12w $ 12% S 12% S 12w S 12.w S 1200 S 12.w f 12m S 12w S 12w S 12w (iti2x Pat l7Canllof VHF S i2A0 S 12m S I2m $ 12.w S 12m $ 12w S 12% S 12% i /200 S 12% flI2.00 $12m S 22.00 S 12w f 72w S 1Zoo GR1225 Sw aVNF S 12.00 f 12% S 12m 5 12.00 f 12m S 12.00 5 12% S 12% S 12.00 $12.00 S 12.00 f 12m i 12w $ 12w S 12.w Wrmlubnwa M/T25 Camel VHF $ 12m S 12m S 12.w S 12.00 S 72m S 12 O S MOO S 12.00 S 12.00 S 12.00 3 12.00 S 12AO S 12w S 72% S 12wMOTobb: S %% f 96% S %m i %m S %w S 06.% 3 %.w S %.% S WOO S 96m S %m TOTAL: IS e16.00 f $ e16.00 S e16.00 S 416m 1 $ 416.00 $ 416.00S /16.00 13 H8.00 5 e18.% S �16.w S NBm S a16m S w1.w S w1.% S wlm Pate 2 of 3 tor2o 2%0 Mahteruna Agreement Oumalw 10�20Q000 updatef.ab • Commadnbam Sysbm Mam ance Agreement Between ( Wyand ra dan Creacent COmmunlmtlene • Bench n Commmawtbm• Tkmand MaWWtabarrabb$WWRwa(romlal Oufthw BAM. MSPM-MWdOYtlltottOh FAdry) Tkm and MabtW tabwrab b $OOA04ww(omlbw wwk adudlnO Ha0dep) Tkm as hbWW tabwab b $120MUw ftkt ys are Waekmb) FWd SwMmtlms IS mateer FOtW b FOrLd taus 94030e dar0edM S.aSkn a Who as w bo qua a SWOO NoW somm fm MabrWsvADbedw0mstam pknbasis(40%). A. SMAmdwd MakAwwMAWOWwYTamswW CoWBans. B. TheelgteMudsW Sbe Ccbbw iSL 20m aM m eaeueh Demmbar3lSL 2001. C. AWona/e RwwvmL Afwthegab Sends FndekWkbd On In bold$Us atlbAOMWn@ LedaAYwnwdsW cram brSuaavM aMdonet OOaodS More Year. gONded ewebharl.= wcwbnw meybtlkh ttaeAWwnMdmew9ab Swvke Enm'maraYAmdmfs 7OFeulwnftty 0)daYS ptbrwe0an rOkOb e1e oewpartYSentbYCKWGdIIal bewaddmb1011abdmess AW=,m nL The-*admdab poMe ew b1arlSrwM1 pMdofWvemp*�for be tdawbB: A. Labfth mabMmk*,M AUrAdS1.00O.000lwommenmone S2.00BAWAGWOOtAVatlew CamyednBnamdmewaddldom0ybwAad B. WwbW's Catp,,A, Commissioner H. Floyd: �'� GmypOO Owner GCCS Johnny P.Jank: Dam. BR5ow pop 3 of 3 IWAM000 Mainl--AWe ntOctabw 1020-2000updatelrb GOtpEN (RESCt Vr P.O. Box 2786 VMtoda, Texas 77902 Bus. (512j 578-4091 NMUNICATIONS SERVICES 103 John Stoclbauer Victoria, Texas 77901 Fax (512) 572-8510 CUSTOMERNAME SERVICE AGREEMENT Atbn Purchase Order No. Address City State zip Phone No. SA Acm Number —t SPECIAL INSTRUCTIONS OTY. MODELNUMBER DESCRIPTION PLACEOFSERNCE UNIT EXTENDEn SERIAL NUMBER ME I BM PRICE Mj PRIC im wxu rxu+orcE.Mxr s •ccor[BBracp rxe ewnXexr vneBwxl Be MMxrgxeB wuxogMxCe MOxq nq. BxoeBlm,nDq Malrteox rx[ gMlq,ml. DATE SERVICE BEGINS DATE SERVICE ENDS CUSTOMER P.O. START DATE CUSTOMER P.O. EXPIRATION DATE _CUSTOMER SUBTOTAL TAX — TOTAL MONTH c� A X cc ucExaBB SIOX�TUPFJCVBTOMEq P.O. NUMBER TgLL OCCB AUTMONZED AO AVE PAYMENTPERIOD OANNUALLY O MO%bROLA OOUARTERLY Authoelmd ri o-Wiy O MONTHLY NNdAB Der 70 _ ....4 SERVICE AGREEMENT DEFINITIONS. "GCOS" shall mean Golden Crescent Communications Services, "Customer shall mean the customer named In the Agreement; and "Product it couactively mean the Equipment and Software which GCCS and Customer agree in this Agreement to Service. Such Product is listed on the front of this *agreed NCE. The terms and conditions set Forth on the front and reverse side of this Agreement is an offer to purchase Service by Customer which will am ice Agreement when acknowledgedinwnling by GCCS, and the banking, negotiation or other use of any payment shall not constitute an acceptance . agreed that Service will be provided only on the terms and conditions contained In this Agreement GCCS shag not be bound by terms and conditions imer's purchase order or elsewhere unless expressly agreed to in.wrifing. SERVICE DEFINED. A. GCCS agrees to provide service for the Customer for the Product listed on the front side of this Agreement Such Productwill be serviced according to the and conditions on the front and reverse side of this Agreement ("Service"). The service shall begin and end on the dates set forth on the front side of this cement. GCCS will also Service other Product purchased by customer during the term of this Agreement on the same terms and conditions set forth in this —rnar,t at the men current service fees for such Product. Upon delivery of such other Productto Customer, service tees for Service of such other Product will be �u to the billing cycle following expiration of the labor warranty on such other Product. In the event of loss, damage, thek or removal from Service of any Product, zi!cmcirshail immediately report the loss, damage, theft or removal in writing to GCCS. In this event, Customer's obligation to pay service tees with respect to any >roduct shall terminate at the end of the month in which GCCS receives such written report E. Mobile Product will be removed and reinstalled in different vehicles at customers request for the service fee in effect atthe time of Customer's request. This Agreement does not include service of any transmission line, antenna, tower or tower lighting, unless such work is described on the front side of this oam'im. Sarvice shall include the labor and parts required to repair Product which has become detective through normal wearand usage. This does not include numables and their installation. Service does not include the repair or replacement of Productwhich has otherwise become defeCGve, including, but not limited to, rge caused by accidentsphysical or electronic abuse or misuse, acts of nature, and fires. Service performed for non -covered repairs will be billed at GCCS's cnntrect rate applicable for such Service. Product under contract must be maintained in environmental conditions as set forth in the Product specifications and r;:=.uilalc;ro;n ,rlvronmii;r l Conditions not conforming to the speGfications Is not covered by this Agreement. , it, ,= t„ -phoeee lines and Product are used in conjunction with GCCS maintained Product. GCCS shall have no obligation or responsibility for such f rrdw-; bul will. Upon request, assist the Telephone Company in repairing such upon paymentat the appropriate above contract rate. iar.:x fn• wig s:d;caua on the iron: side of this Agreement any Product which is intrinsically safe so that appropriate parts and procedures maybe used to - :: t,,t file ar lci L.*lire;12) monthsof Service orany time thereafter, if Productcannotin GCCS'sopinion be propedyyor economically repaired, because but e;:ca a to sse we war, Deterioration or unavailability of parts, GCCS in its sole option, may remove such Producttrom this Agreementor may +ncsaasa the prim such product on thirty (30) days priorwritten notice to Customer sent by cortitied mall. Customer has thirty (30) days from receipt of notice of price increase ;� eaten such increase Upon Customer's objection to such price increase GCCS shell remove such Product from this agreement Customer's obligation to pay -e leas with respect to product removed from this Agreement shall terminate at the and of the month during which such Product is removed. I,SE RVICE STANDA RDS. The Product will be serviced by GCCS in accordance with these standards; (i1 Original Manufacturer parts or parts of equal quality will ad: ;iif ill, Product will bo serviced at levels set forth in Original Manufacturer's product manuals; andd (iii) routine service procedures prescribed from time to Cry the Original Manufacture torus Productwifl be toliowed. TIME AND PLACE OF SERVICE. ... Seneca shall be done at the location specified on the front side of this Agreement Where Service Is to be performed at the location of the Product, c-oleo ::hall turnish shelter. heal, light and power at these locations. Customer shall notify GCCS immediately of Product failure and allow GCCS full and free ss to the Product. Waiver of liability or other restrictions shall not be imposed as a site access requirement. Customer will allow GCCS to use necessary icP;nes. communications, lacilities, features and other product (except as normally supplied by GCCS) at no charge. Mobiles and removable Product shall be an., ad by Customer to GCCS's location indicated on the front side of this Agreement. �urs of Service under this Agreementwill be normal working hours, excluding holidays, of GCCS unless otherwise indicated on this Agreement. IT/TA XES. GCCS will send the Customer an invoice covering the service fees for each Payment Period, billing the Customer monthly, quarterly, or Wd,cated on the front side of this agreement and the Customer shall pay the amount of each invoice within ten (10) days of its date to GCCS. Each invoice ., payable whether or not the Product is operating, and GCCS may terminate thisAgreement by giving Customer tan (10) days notice by certified mail '.corm.: delauus in its payment to GCCS. Customer shall reimburse GCCS for all property taxes, sales and use taxes, excise woes, and other taxes or assess- *; Flaw or hereaher imposed by authority of any Federal, State or Local law, rule or regulation with respect to the Service of the Productexcept Federal income and n;'axa< of GCCS and State income and franchise taxes of GCCS. RIGHT TO S U BCONTRACT. GCCS shall have the tight to subcontract in whole or in part the Service called for by this Agreement. GCCS will notify Customer name and address of each subcontractor. '�!.EVISCON OF FEES. Prior to an Anniversary of the -Date Service Ends' indicated on the front side of this Agreement GCCS may revise the service fees set the iron! side of this Agreement by giving Customer written notice of the amount of the increase at least sixty (60) days in advance of that Anniversary date. 7ceipt of any such notice, Customer may terminate this Agreement on the "Date Service Ends' orany Anniversary of it upon thirty (30) days priorwritten notice r S sent by rertitied mail to the address indicated in this Agreement: otherwise the now fees shall become effective on the Anniversary date. In the event of such lrni; i.•u tli aec:,,od and unpaid charges shall be due and payable immediately upon termination, a u IOei: i lC RENEWAL. After the 'Date Service Ends' indicled on the Joint side of this Agreement this Agreement shall continue for successive additional provided that either GCCS or Customer may terminate this Agreement on the'Date Service Ends"orany Anniversary of it upon thirty(30)days ,meet net:c= ,o the other party sent by certified mail to the address indicated in this Agreement. INT ER RU PTION OF SERVICE. Customer shall notify GCCS in the event of the failure of any Product If GCOS fails to repair the Productwithin a reasonable -. unorri shall notify GCCS of the problem. After GCCS has been notified by the customer, GCCS shall be liable for any interruption or interference affecting cr transmission through the Product maintained to the extant of a pro rate allowance based on the monthly service fee for the time such interruption or r� ,ca is attributable to the fault of GCCS or its subcontractor. GCCS does not assume and shdigive no liability under this Agreement for failure to provide or =. n pr:viding scnvice for the Product due directly or indirectly to causes beyond the control or GCCS, including, but not restricted to, acts of nature, acts of the r. as agenm, employees or subcontractors, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather -,:i,,L-ns or octzurs et GCCS subcontractors due to any such causes. - :';ARnn.NTV;_IMITATIONS. EXCEPT AS SPECIFIED IN THIS AGREEMENT, GCCS DISCLAIMS ALLWARRANTIES,EXPRESS ORIMPLIED, INCLUD- "IfTHOl1'.' LIMITATION, THE I MPLtEO WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. F:. d:; AND OTHER GOV ERNM ENT MATTERS. Although GCCS may assist in preparation of the FCC licenses application, Customer is solely responsible for Ally iica: des _ r other authorization required by the Federal Communications Commission ("FCC") or any other Federal, State or Local governmental .:. su:"w re aponstble far complying with applicable FCC roles and regulations and the applicable rules and regulations of any other Federal, State - .vrnrr:ar•cai c,.ryency. Neither GCCS nor any of employees is an agent of Customer in FCC or other governmental matters. .._. GIG Rc MILNT. Customer acknowledges that it has read and understands the terms and conditions of the Agreement and agrees to be bound by them, conclusive statement of the agreement between the parties and that this Agreement sets forth the entire agreement and understanding re5_tmg to the subject matter hereof and all understandings and agreements, oral and written, heretofore made between GCCS and Customer. ;;:: et^arewhich alone fully and completely expresses them agreement. . -- '• CbFE"'". ?;o "'ie ca� tiun of or additions to this Agreement shall be binding upon GCCS unless such modification is in writing and signed by an authorizoa r of Customer. ..: -::=r, for pro-,ision cJ thi:i Agreement shall to;any extent be held by a counor other tribunal Lobe invalid, void or unenforceable, then that term or b : r: a tin , t o-,j insofar es a is in conflict with !aw, but the remaining terms and provisions shag nevertheless continue in full force and effect and Vle PA 1wi shall be construed and eniurced as it this Agreement did not contain the particular term or provision held to be invalid, void or uaC alto paragraph headings used In this Agreement are for convenience only and are not to be deemed or construed to be part of this t.Aw. Th US AGE EEM ENT AND THE RIGHTS AND DUTIES OF THE PARTIES SHALL BE GOVERNED AND INTERPRETED IN ACCORDANCE WITH THE .5 OF THE S J T E OF TEXAS, .:RK3NMEh!T. No assignment or transfer, in whole or in part, of this Agreement shall be binding upon GCCS without its priorwritten consent ....I`: cR. Failure or delay cr; the part of GCCS or Customer to exercise any right, power or privilege under this Agreement shall not operate as a waiver of any ew c• ❑riv;ega o! this Agreement. 71 SERVICE AGREEMENT DEFINITIONS. -GCCS'shot! mean Golden Crescent Communlcations Ser Acos, -Customer shag mean the customer named In the Agreement; and'Producr -.a collectively mean the Equipment and Software which GCCS and Customer agree in this Agreement fo Sctviea. Such Product is tutted on the front of this wem ACCEPTANCE. The teens and conditions set forth on the front and reveres aide of this Agreement is an otter to pureepurchasetheService by Customer which will -ame a Service Agreement when acknowledgged In writingg by GCCS, and the banking, negotiation or other use of arartyry payment shag notconattute an acceptance .. �mit ersagreedthathase deroewill be lsewhere vii edoss xpree y tarmsWeed to cond'nonscontainedmthtsAgmomentGCC3shagnotbeboundbytermsandconditions SERVICE DEFINED. A. GCCS agrees to provide service for the Customer for the Productfisted on thetrontside of this Agreement Such Productwill be serviced according to the m; and conditions on the front and reverse side of this Agreement (,Service). The service shall begin and end on the dates act forth on the from side of this ;reemem. GCCS will also Service other Product purchased by customer during the term of this Agreement on the same terms and conditions set forth in this :, vsinent at the then current service fees for such Product Upon delivery of such other product to Customer, service fees for Service of such other Produc twill be :s+d to the hitting cycle following expiration of the laborwenanty on such other Product In the eventof loss, damage, fhettorremoval from Service of any Product, .ziomer shall immediately report the loss, damage, theft or removal in writing to GCCS. In this event, Customers obligation to pay service fees with respect to any n product shall terminate at the end of the month in which GCCS receives such written report E. Mobile Product will be removed and reinstalled in diterentveh'moles at Customers request for the service fee lneHedt at the time of Customer'$request- C,This Agreement does not include service of any transmission line,antenna, tower or tower fighting, unless such work is described on the front side of this ..,,cement. Service shall include the labor and par s,required to repair Product which has become detective mmuuggh normal wear and usage. This does not include e:umables and their installation. Service does not include the repair or replacement of Productwhlch has otherwlae beoana defeetve, Including, but not limited to, nage caused by accidents, physical or electronic abuse or misuse, sots of nature, and fires; Service performed for con -covered repairs will be billed at GCCS'&.. +vt- contract rate applicable for such Service. Product under contraptmust be mainialr ed in environmental conditions as setforth in the Product specifications and resultng from environmental conditions not conforming to the specifications is not coveted by this Agreement 'where tefephane lines and Product ere used in conjunction with GCCS maintained Product GCCS shall have no obligation or responsibility for such ., nrnrsorPrcductbutwilLuponrequast,assistteTelephoneCompanyInreDDaldngsuchuponpaymentattheappropdeteaboveeontractrate. Gusw;nc-r will indicate on the front side of this Agreement any Productwhidh is intnnslcally sate ao that appropriate parts and procedures may be used to - i:: soar, status At ti,e ertI of rvelve (12) months of Service or any fire thereafter, it Product cannot In GCCSb opinion be property or economically repaired, because but to excessive wear, deterioration or unavailability of parts, GCCS in hs sole option, may remove such Product from this Agreement or may Increase the price ',errce such product on thiny(30) days pdorwriuen notice to Customer sentby cartfiedmag.Customerhsalbbty(30 daysfromrecefpptofnotieoof price increase to such increase. Uppon Customer's objection to such price increase GCCS shall remove such Product from this agreement Customers obligation to P� -•t �irr+ iaos with respect to ill removed from this Agreement shall terminate at the end of the month during which such Product is removed. SERVICE STANDARDS. The Product will be serviced by GCCS In socordancewith these standards; I OdghW Mom taoturerparte or parts of eWol qua! :.., ,cued: (ii) Iha Product wig be serviced at levels set forth in Original Manufacturers product manuals; and (J) routine service procedures prescribedirom b i,mt by the Original Manufacture for its Product wig be followed. 5 TIME AND PLACE OF SERVICE A. Service shall be done at the location specified on the front side of this Agreement Where Service Is to be performed at the location of the Product, shall lumish shelter. heat, light and power at these locations. Customer shall notify GCCS Immediately of Productfagure and allow GCCS full and free a -,, to the Product. Waiver of liability or other restrictions shall not be imposed as a site access requirement Customer will Blow GCCS to use necessary -.-„-micas. communications, facilities, features and other product (except as normally supplied by GCCS) at no charge. Mobiles and removable Product shalt be Er',AYM ENT/TAXES. GCCS will send the Customer an Invoice covering 1 ill y as indicated on the front side of this agreement and Ne Customer she sn. a due and payable whether or not the Praductis operefinill, and GCCS f it Customer defaults in its payment to GCCS. Customershali reimburse GCC rr3ri now or hereafter imposed by authority of any Federal, State or Local few, profit taxes of COOS and State income and franchise taxes of GCCS. RIGHT TO SUBCONTRACT. GCCS shall have the right to subcontract l �;n., name and address of each subcontractor. REVISION OF FEES. Prior to an Anniversary of the'Dete Service Endi Tr on the front side of this Agreement by giving Customer written notice of '.o GC CS sent by at any iied ch mad orCustomer address indicaay ted in this Agte this greement: ooti tenmr.a:f nn. all accrued and unpaid charges shall be due and payable immee o. AUTOMATIC RENEWAL After the'Date Service Ends' Indicted on th crr: rii one yea. provided that either GCCS or Customer may terminate t r wuhen notice to the other parry sent by certified mail to the address int If INTERRUPTION OF SERVICE. Customer shall notify GCCS in the ew +nna.:ustomer shall notiy GCCS of the problem. Amer GCCS has been not .: us:e or transmission through the Product maintained to the extent of a ncrence is attributable to the taultof GCOSorha subcontractor. GCCS c _elav 1n prrviding service for the Product due directly or indirectly to causes "::sicn:lr, its agents. employees or subcontractors, fire$, floods, spldeml Indicated on this Agreement. the Customer monthly, quarterly, or ,ye of Its date to GCCS. Each invoice fen (10) days notice by certified mail to taxes, and other taxes or assess- . Product "mat Federal income and or in part the Service called for by this Agreement GCCS will notity Customer .ad on the front side of this Agreement GCCS may revise the service fees set ram A.. in eAwnea of that AnniVBreary date. ne ellectiva on the Anniversary date. In the event of such this Agreement shall continue for successive additional Nice Ends' or arty Anniversary of itupon thirty (30) days IM tfor feifure to provide or 4s of nature, acts of the usually severe weather OR IMPLIED, INCLUD- ..:;, WITHOUT LIMITATION, I HC IMYutu wwneww r hw yr e, � ...... . •.--•— • • ---•— - ------ FCC AND OTHER GOVERNMENT MATTERS. Although GCCSmayasslstin Preparetion of the FCC licensee application, Customer is solely reaponst a or �nuu�:r.:-:;, any licenses cur other authorization required by the Federal Communications Commission ('FCC') or any other Federal, State or Local gevemmantal ,.ustum P. i, solely respon sible for complying with applicable FCC rules and to and the applicable rides and regulations of any other FadMe r, ,nvemmar.ai agency. Neither GCCS nor any of its employees is an agent of Customer to FCC or other governmental matters. rJ IRE AGREEMENT. Customer acknowledges that it has read and understands the terms and conditions of the Apreemenland agrees to be boon :rr it-: complete and conclusive statement of the agreement between the parties and that this Agreemem sets fords the antra agreement and undg -.. -r• the parties relating to the subject matter hereof and all understandm$s and agreements. oral andwdlten, heretofore made between GCCS and Customer. -•a4�d m. this Ac cement which alone fully and completely expresses their agreement. e.p1, 84CMEN'. 1Jo modification of or additions to this Agreement shall be binding upon GCCS unless such modification is to writing and signed by an authorized anc. an authorized agent of Customer. -•";LJDhTY. Incun vt orire dsirno(Nis Agreement shall to arty extent be held by a court or other tribunal to be invalid, void or unenforceable, than that term or seal! be irnoerativo and void insofar as it is in conflict with law, but the remaining terms and provisions shag neverlhaless continue in lull Mice and effect and c uMio.h!iors of Ne parries small be construed and enforced as if this Agreement did not contain the particular term at provision held to be invalid, void or :ccaMe. it?ADINGs. Sea+or, and paragraph headings used in this Agreement are for convenience only and are not to be doomed or construed to be part of this rte-inani. LAW. THIS AGREEMENT AND THE RIGHTS AND DUTIES OF THE PARTIES SHALL BE GOVERNED AND INTERPRETED IN ACCORDANCE WITH THE 1. pkwS OF THE STATE OF TEXAS. J ASSIGNMENT. No assignment or transfer; In'Whole,or in par, of this Agreement shall be binding upon GCCS without Its prlorwrltten consent ..-6.66VER: Failure or delfil ihepart of, GCCS or Gusromecto exercise any,fight, power or privilege under this Agreement shall not operate as a waiver of any ....::ewer or Drivilega of thus Agreement 72 Recess until 1:45 P.M. Swan Point Boat Ramp and Park — Request Assistance A Motion was made by Commissioner Finster and Seconded by Commissioner Balajka to request assistance from the Texas General Land Office for improvements to Swan Point Boat Ramp and Park. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Kenneth W. Fmster .0unty Commissioner ° nry of Calhoun Precinct 4 0 October 26, 2000 The Honorable David Dewhurst Texas Land Commissioner P.O. Box 12873 Austin, Texas 78711-2873 Dear Commissioner Dewhurst: As Commissioner of Calhoun County Precinct 4, I have been working with the Texas Parks & Wildlife Department to make improvements to Swan Point on San Antonio Bay in Calhoun County. • . Specifically, efforts are focused on stabilizing an existing seawall and making improvements to a free public boat ramp. The property is currently owned by Texas Parks and Wildlife, but will be conveyed to Calhoun County in the near future. With the improvements proposed for Swan Point, I would like to designate the area as a county park. I am writing to you to inquire about the availability of financial assistance from the Texas General Land Office to assist Calhoun County in its efforts to make the necessary improvements to Swan Point. Funding is needed for seawall stabilization and boat ramp improvements. I have already submitted a Project Goal Summary to the Land Office's Coastal Erosion program for assistance with the seawall stabilization. Please let me know if there are any sources available for the Land Office to become a partner in this process. Thank you for your cooperation. Sincerely, Kenneth Finster P.O. Box 177 • Seadrift, TX 77983 • email: commish@tisd.net • 361-785.3141 • Fax 361-785.5602 73 Project Goal Summary Date Submitted: 8130100 Organization Name and Point of Contact Address/Phone/Fax: Calhoun County The Honorable Kenneth Finster County Commissioner, Pct. 4 211 S. Ann St. Port Lavaca, 2X 77979 3611785-3141(office) 3611785-5602 (fax) Location and Geographic Scope of Erosion Problem (include city/county names: please attach a map sufficlent to locate the protect area): Fisherman's Access Point at Swan Point on San Antonio Bay, located outside of the city limits of Seadrift, in Calhoun County. (See attached map) Problem Description/Severity of Erosion: A seawall was built along the West shore of this site 24 years ago (1976). Neglect and erosion ' from wave action has weakened the seawall. Presumed Causes (if available): Lack of routine maintenance, wave action and shipwakes are likely causes. Desired Outcome (Goals of Protect): • Reinforce existing bulkhead. Place geotextile material in a trenched area approximately one foot • depth, 10 foot width and about 900-linear feet. Fill area with 3 "X 5" rock (approx. 600 tons). Description of Benefits (if Goals of Project are achieved —public, economic and/or natural resource benefits): Numerous benefits will accrue from project. Swan Point is the only free public boat ramp in this part of the county. Reinforced bulkhead will protect public area where recreational boaters park after putting their boat into the water and economic benefit to the community because of increased tourism from boaters, anglers and outdoor enthusiasts. Recommendations for Response and Order -of -Magnitude of Total Cost (if avail.): Approximately $26, 000 total project cost. Swan Point Boat Ramp and Park — Engineering Services A Motion was made by Commissioner Finster and Seconded by Commissioner Balajka to hire Testengeer, Inc. for engineering services at Swan Point Boat Ramp and Park for up • to 10% of the project cost of $62,500.00 being $6,250.00. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 74 �0/26/00 10:13 FAX 5125524506 TESTENGEER PROFESSIONAL SERVICES AGREEMENT The County of Calhoun, as CLIENT engages Testengeer, Inc. as ENGINEER, to perform professional services as outlined herein for the following project: Calhoun County Precinct No. 4 Renovations at Swan Point Boat Ramp 1. SERVICES: ENGINEER agrees to perform services in conformance with the agreed scope of work as stipulated in Exhibit "A". 11. COMPENSATION: ENGINEER'S compensation will consist of a charge for professional services including expenses as described on the attached Exhibit "B", "Schedule of Rates" dated 1024/00 for the agreed scope of work. The total amount of compensation for the agreed scope of work shall not exceedTgg Percent (10%) of the Total Construction Cost without reauthorization by CLIENT. Total Construction Cost is defined as the total cost to the CLIENT of all construction contracts, items of construction, including labor, materials, and equipment required for the completed work (including any additive alternates designed • but not constructed) and the total value at the site of any labor, materials, and equipment purchased or fumished directly by the CLIENT for the project. III. PAYMENTS: ENGINEER will invoice CLIENT monthly for all current amounts earned under this Agreement. CLIENT agrees to promptly pay ENGINEER at his office in Calhoun County, Texas, the full amount of each such invoice upon receipt. 1V. OWNERSHIP OF DOCUMENTS: All documents, including original drawings, estimates, specifications, field notes and data are and shall be the property of ENGINEER ENGINEER shall provide CLIENT a set of reproducible record copies of drawings and other documents, but CLIENT agrees that he will use such copies solely in connection with the project covered by this Agreement for internal data -use compilations and for no other purpose. In the event of termination of this Agreement, CLIENT shall have the right to use all documents prepared pursuant to this Agreement for the purpose of completing the project or any part thereof. V. INSURANCE: ENGINEER agrees to maintain workmen's compensation insurance to cover all of its own personnel engaged in performing services for CLIENT under this Agreement. ENGINEER also agrees to maintain public liability insurance covering claims against ENGINEER for damages resulting from bodily injury, death or property damage from accidents arising in the course of services performed under this Agreement naming CLIENT as an additional insured with minimum limits of $1,000,00o per occurrence and $2,000,000 aggregate. Vl. TERMINATIONS: A: CONDITIONS OF TERMINATION: This Agreement may be terminated without cause at any time prior to completion of ENGINEER'S services either by CLIENT or by ENGINEER, upon seven days written notice to the address of record. Termination shall release each party from all obligations of this Agreement, except as specked in paragraph VI. B below. • B: COMPENSATION PAYABLE ON TERMINATION: On termination, by either CLIENT or ENGINEER, CLIENT shall pay ENGINEER for all Professional Services performed to date of termination. Being a Contract for which payment is based on hourly billing of personnel and expenses, final payment upon termination shall be calculated on the amount of billable hours and expenses performed to the termination date. ENGINEER shall remain responsible and liable to County for all services rendered by ENGINEER prior to termination. TFRTFNr-FFA /AI/> 0 002 75 C� Potential Co-sponsors: Calhoun County Potential Funding Alternatives: *County is also rebuilding boat ramp at Swan Point. GLO Oil Spill Program may contribute additional funds to that specific project. State Representative District No./Name: Rep. Gene Seaman (District 32) State Senator District No./Name: Sen. Ken Armbrister (District 18) Coneressional District No./Name: • Rep. Ron Paul (District 14) • 76 10/26/00 10: 13 FAX 5125524506 TESTENGEER (MG04 • Exhibit f°A" SCOPE OF BASIC SERVICES ENGINEER shall render the following professional services necessary to prepare Bid documents and assist CLIENT with other required documentation for the Renovations at the Swan Point Boat Ramp, Seadrift, Calhoun County. It is understood that this Scope of Basic Services shall be accomplished within the maximum dollar amount identified in this Professional Services Agreement. 1. Consult with CLIENT to understand CLIENT'S requirements for the Project and review available data.. 2. Advise CLIENT as to the necessity of CLIENT's providing or obtaining from others data or services which are not part of the ENGINEER'S Basic Services, and assist CLIENT in obtaining such data and services. 3. Assist CLIENT in securing any standard approvals and/or permits required by governing agencies. 4. Prepare bid/contract documents, technical specifications, drawings/details as needed and bid form for the purpose of inviting competitive bids for the Renovations at the Swan Point Boat Ramp in Seadrift, Calhoun County,Texas. The renovation work shalt consist of 1) remove/replace concrete boat ramp and modify existing walks to bring into compliance with Texas Architectural Barrier Standards; 2) remove silt and • spoil materials from boat ramp; and 3) construct shoreline erosion control around facility as approved by Texas Parks & Wildlife. 5. The work of the project shall be bid under one (1) bid process. 6. Prepare construction cost estimates. 7• Provide five (5) Preliminary bid packages for Commissioner approval and ten (10) final bid packages within the stipulated "Not -To -Exceed" fee. Provide additional sets as authorized by CLIENT at the reproduction rates given in Exhibit "B". 8. Assist CLIENT in advertising for competitive bids. 9• Conduct pre -bid conference and prepare minutes. 10. Assist CLIENT with bid opening and prepare minutes. 11. Tabulate, analyze, and review bids for completeness and accuracy. 12. Conduct pre -construction conference and prepare minutes. 13. Issue Notice to Proceed to construction contractor. 14. Perform periodic inspections to establish only general compliance with the project plans and specifications and review Contractors monthly pay requests and make recommendation to CLIENT regarding payment. 15. Perform a Final Inspection, issue a Certificate of Substantial Completion. STANDARD OF PERFORMANCE AND DEFICIENCIES • 1 All services of the ENGINEER will be performed in a professional, reasonable and prudent manner in accordance with generally accepted professional practice. The ENGINEER represents that it has the required skills and capacity to perform work and services to be provided under this contract. Exhibit "A" SCOPE OF SERVICES t nf7 77 lui2biuu 10:13 FAX 5125524506 TESTENGEER VII. SUCCESSORS AND ASSIGNS: CLIENT and ENGINEER each binds himself, and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. Neither CLIENT nor ENGINEER shall assign, sublet or transfer his interest in this Agreement without written consent of the other. Nothing herein shall be construed as giving any rights or benefits hereunder to anyone other than CLIENT and ENGINEER VIII. SPECIAL PROVISIONS: This instrument contains the entire Agreement between CLIENT and ENGINEER, except as additionally stated below: A. Exhibit "A", "Scope of Services," is an integral part of this Agreement. B. Exhibit "B", "Schedule of Rates," is an integral part of this Agreement. • 0003 C. All additional engineering services requested by CLIENT that change the "Scope of Services", Exhibit "A," shall be submitted in writing to CLIENT by ENGINEER Additional engineering services include, but are not limited to the "Special Services" identified in Exhibit "A". The Scope change shall include an estimate of the change in cost to CLIENT and, if requested by CLIENT, • estimate of the change in the project cost. Scope changes will not be come effective until both parties have signed the change order. D. ENGINEER shall be compensated by CLIENT for change in scope as specified in Exhibit 'B", "Schedule of Rates." IX. MODIFICATIONS: No one other than an officer of Testeogeer, Inc., has authority to make variations in, or additions to the terms of this Agreement on behalf of ENGINEER. Additions to or variations in the terms of this Agreement are valid only when in writing signed by an officer of Testengeer, Inc, and an authorized representative of the CLIENT. X. ADDRESS OF NOTICES: All notices under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to ENGINEER at the following address: Testengeer, Inc. 3777 Highway 35 South P.O. Box 557 Port Lavaca, Texas 77979 All notices under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to the Calhoun County Judge at the following address: County Judge Arlene Marshall Calhoun County 211 S. Ann Port Lavaca, Texas 77979 By. By: • Ron Sitka Arlene Marshall Vice -President, Testengeer, Inc. County Judge Date: Date: TRQTCMn CCO run ff WIN Afti • 1u/26/00 10:13 FAX 5125524506 TESTENGEER ADDITIONAL SERVICES The ENGINEER will provide additional services, not identified in the Basic Services, at a unit price basis, based upon the rate schedule identified in Exhibit "B", upon written approval of the authorized CLIENT representative. The value of these Additional Services are not included within the maximum dollar amount identified in this Professional Services Agreement. Additional Services include, but are not limited to: 1. Services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify accuracy of drawings or other information famished by CLIENT. 2. Field and/or Land Surveys to collect information required for design, establish boundaries, prepare fieldnote descriptions for property acquisition or easements, including related office computations and drafting. 3. Soil and foundation investigations, including field and laboratory tests, borings, related engineering analysis and recommendations. 4. Preparation of applications and/or other documentation for private or governmental approval, easements, grants, loans, or advances in connection with the Project. 5. Preparation or review of environmental assessments and impact statements; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project. 6. Preparing documents for alternate bids requested by CLIENT for Contractor's work which is not executed. 7. Assistance in connection with bid protests, rebidding or negotiating contract for contruction. • S. Services required for subsequent bid processes and construction contracts in the event that the initial bid process does not result in a contract award. 9. Services resulting from significant changes in the scope, extent or character of the project designed or specified by ENGINEER or its design requirements. 10. Travel and subsistence required of the ENGINEER and authorized by the CLIENT to points other than CLIENT's office and project site. 11. Additional copies of reports, preliminary and final contract documents above the amounts stated in Basic Services. 12. Preparation of "As -Built" plans • Exhibit "A" SCOPE OF SERVICES 2of2 zoos 79 10/26/00 10:13 FAX 5125524506 TESTENGEER T ESTENCiEE • R 3777 Hwy. 35 South • P.O. Box 557 • Port Lavaca, TX 77979 ♦ Phone: (361) 552-7621 ♦ Fax: (361) 552-6976 Calhoun County RENOVATIONS AT SWAN POINT BOAT RAMP "Exhibit B" SCHEDULE OF RATES RATE Professional Engineer $75.00/hr Senior Project Specialist $65.00/hr Lead Designer $50.00/hr Engineer - In - Training / Designer $45.00/hr CAD Drafter (incl. Machine time) $40.00/hr Professional Land Surveyor $60.00/hr Survey Technician $50.00/hr 2-man land survey field crew $70.00/hr 3-man land survey field crew $80.00/hr Clerical (Incl. Machine time) $30.00/hr Additional reproduction services: in-house 8-1/2 x 11 $ 0.25/ea 11x17 $ 0.50/ea 24" x 36" Xerox copies $ 2.00/ea Q Go. Third party charges for professional services such as testing lab services, are invoiced at ENGINEER'S cost plus 4%. Third party services must be approved in advance by CLIENT. All other expenses such as in-house reproduction, overnight postage, and long distance telephone calls are invoiced at ENGINEER's cost. 100083 10/24/00 • • ZC Right -of -Way Easement from West Side Calhoun County Navigation District and A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the Road Easement from Victoria County Navigation District and West Side Calhoun County Navigation District to Calhoun County on Farik Road. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ROAD EASEMENT THE STATE OF TEXAS COUNTY OF CALHOUN & KNOW ALL MEN BY THESE PRESENTS: That VICTORIA COUNTY NAVIGATION DISTRICT and WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT, both being navigation districts under the laws of the State of Texas, hereinafter called "Grantors" for and in consideration of the sum of One and No/100 Dollars ($1.00) cash, and for other good and valuable considerations, the receipt of which is hereby acknowledged, hereby grant and convey to the COUNTY of CALHOUN, in the State of Texas, whose mailing address is Calhoun County Courthouse, Port Lavaca, Texas 77979-0553, hereinafter called "Grantee", an easement for road purposes only in, over, under, through and across the following parcel of land situated in Calhoun County, Texas, and being more particularly described as follows: That certain 2.1405 acre tract described on Exhibit "A" and depicted on Exhibit • "A-1", both such exhibits being attached hereto and incorporated herein for all purposes. This easement is granted by Grantors and accepted by Grantee for public road purposes only with the property before described to be used and maintained as a part of the county road system of Calhoun County, Texas. The rights herein granted to Grantee shall extend and remain valid as long as the premises described above are used for the purpose of a public road; but upon cessation of such use, this grant shall then terminate and all rights hereunder shall revert to Grantors, their successors or assigns. This grant and any prescriptive rights claimed by the Grantee in connection with the existing road located on the premises covered by this grant, are expressly made subject to the following: a. An easement for purposes of electric transmission line located on subject property granted from Mary T. Austin to C P & L instrument dated July 2, 1929 and recorded in Volume 186, Page 432, of the Deed Records of Calhoun County, Texas. b. An easement for purposes of electrical distribution system located on subject property granted from Mary Elizabeth Austin Stofer to C P & L by instrument dated October 3, 1961, and recorded in Volume 186, Page 657, of the Deed Records of Calhoun County, Texas. • ul C. An easement for purposes of pipeline located on subject property granted from Preston A. Stofer, et al, to Big Three Industries by instrument dated September 1, 1980, and recorded in Volume 336, Page 326, of the Deed Records of Calhoun County, Texas. d. An easement for purposes of water pipeline located on subject property granted from State of Texas to Guadalupe Blanco River Authority by instrument dated January 15, 1980, and recorded in Volume 396, Page 444, of the Deed Records of Calhoun County, Texas. e. Unrecorded pipeline easement dated September 30, 1983, granted by Preston A. Stofer, et al, to Guadalupe Blanco River Authority. f. An easement for dredged material disposal located on subject property granted by Victoria County Navigation District and West Side Calhoun County Navigation District to the United States of America by instrument dated March 9, 1999, of record in the Official Records of Calhoun County, Texas. The Grantors make no warranty of title, either express or implied, by the execution of this instrument. EXECUTED this ' \�- day of —A L 7-/ n , 4499-- VICTORIA COUNTY NAVIGATION DISTRICT B. Lee Swearingen, airman WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT • 0 Im • • • THE STATE OF TEXAS COUNTY OF VICTORIA This instrument was acknowledged before me on this the ��/''day o 1999, by LEE SWEARINGEN, Chairman of the VICTORIA COUNTY NAVI ATI DISTRICT on behalf of said district. BETTY H.SCHATZ `A ` MY COMMISSION EXPIRES 4 :+ .-- March 31, 2G01 THE STATE OF TEXAS COUNTY OF CALHOUN NotP lic, State of Texas Typed/Printed Name of Notary My Commission expires This instrument was acknowledged before me on this the � day of ISO 10", by WALTER PILGRAM, JR., Chairman of the WEST SIDE CALHOUN CO Y NAVIGATION DISTRICT on behalf of said district. A:'•"•'++'si'\ GLENDA G. MATHIS MY COMMISSION EXPIRES June17,20G1 jAmms\vcnd\road.eas Notary Public, State of Texas Typed/Printed Name of Notary My Commission expires _ STATE OF TEXAS) Victoria County Navigation District West Side Calhoun County Navigation District COUNTY OF CALHOUN) 2.1405 Acre Roadway Easement FIELDNOTE DESCRIPTION for a 2.1405 acre roadway easement (65-foot wide) being in the Mattock Venitez Survey, A-39 in Calhoun County, Texas and being out of Lot 3, Block K of the Welhausen Driscoll Subdivision and also being out of a 169.699 acre tract of land described in a special warranty deed from Georgia Sikes, et at to Victoria County Navigation District and West Side Calhoun County Navigation District, daied January 7, 1998, and recorded in Volume 195, Page 73 of the Official Records of Calhoun County, said 2.1405 acre roadway easement being more fully described by metes and bounds as follows using the Texas State Plain Coordinate System, South Central Zone: BEGINNING at the north comer of this roadway easement (located in a drainage ditch), same being the north comer of said 169.699 acre tract and the west corner of the Charles B. Krause 100.00 acre tract (DR 288-728), same also being the north comer of said Lot 3, Block K and the west comer of Lot 1, Block K, same also being the east comer of the Victoria County Navigation District and West Side Calhoun County Navigation District 156.794 acre tract (OR 221-746) and the south comer of the Victoria County Navigation District and West Side Calhoun County Navigation District 64.022 acre tract (OR 222-412). said comer bears S52°46'54"W, 2662.29 feet from a railroad spike in a wooden bridge and said comer also bean N51°59'06"E, 2,700.15 feet from a 5/8 inch steel rod in Farik Road in the northeastern right-of-way line of State Highway No. 185, and said corner also having a State Coordinate position being X = 2,706739.41, Y = 267,709.44; THENCE, S37°17'43"E (deed S37°16'43"E), along the northeastern line of this roadway easement, same being the northeastern Tune of said 169.699 acre tract and the southwestern boundary line of said Krause 100.00 acre tract, at 10.30 feet passing a 5/8 inch rebar in Farik Road, and continuing a total distance of 65.00 feet to the east corner of this roadway easement; THENCE, S52"40'19' V (deed S52041' 19"W), along the southeastern lire Of this roadway easement, a distance of 1,434.45 feet to the south comer of this roadway easement, sane being in the southwestern boundary line of said 169.699 scre tract and the northeastern boundary line of said Charles Whatley, et al 143.160 acre tract (OR 121-945); THENCE, N37017'37"W (deed N37°16'37"W), along the southwestern lire of this roadway easement, same being the said southwestern boundary line of 169.699 acre tract and the northeastern boundary line of the Whatley 143.160 acre tract, at 37.22 feet passing a 5/8 inch rebar in Farik Road, and continuing a total distance of 65.00 feet to the west comer of this roadway easement, same being the west corner of said 169.699 acre tract, said comer also being in the southeastern boundary line of said 156.794 acre tract; THENCE, N52-40'19"E (deed N52'41'19"E) along the northwestern line of this roadway easement, same being the northwestern boundary line of said 169.699 acre tract and the said southeastern boundary line of the 156.794 acre tract, a distance of 1,434.45 feet to the POINT OF BEGINNING; CONTAINING within these metes and bounds 2.1405 acres of land. a:\v 110116 (06/05/00) Exhibit "A" • • • 84 X • �n3 „ N 73.25'58' Y » �+snr a irw• c� 262J.33' » ::aA A� tne�2 vplr Ul o ig tLo _:m ca Al $ •A c AZ _ N p �w 2w �A d €f 9 y G m &q^ a YI g ,t8'[l9Z •3 BS,OI.L[ S c i .oc•urs •i ,xss s mwi • s• y41 a � m__ Aq � ,Z9 •►19Z 13 .50,911.99 S ja 2.1405 ACRE Rnenwgy gSFMENT • SCALE 1" 600• A ES Associated Engineers 6Enalneers Surveyors WEST SIDE CALHOUN COUNTY NAV. DIST a+r.iw....»us ,,,,_„x ,,,,,,,,�,,,,,, 1e,i,�,,,• VICTORIA .COUNTY NAVIGATION DIST. Exhibit "A-1" 85 A Motion was made by Commissioner Finster and Seconded by Commissioner Floyd to grant a Right -of -Way Easement to Port O'Connor Municipal District. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. RIGHT OF WAY EASEMENT STATE OF TEX]ES S S COUNTY OF CALHOUN $ • KNOW ALL MEN BY THESE PRESENTS, that the undersigned, being the County Judge and all of the duly elected and incumbent members of the Commissioners Court of Calhoun County, Texas, acting herein • in their official capacity for and on behalf of the COUNTY OF CALHOUN, STATE OF TEXAS (hereinafter called "Grantor"), in consideration of one dollar (S1.00) and other good and valuable consideration paid by PORT O'CONNOR MUNICIPAL UTILITY DISTRICT, (hereinafter called "Grantee"), the receipt and sufficiency of which is hereby acknowledged, does hereby GRANT, BARGAIN, SELL, TRANSFER, and CONVEY to said Grantee, its successors, and assigns, a perpetual easement with the right to erect, construct, install and lay and thereafter use, operate, inspect, repair, maintain, replace, and remove lines and appurtenances for the transportation and distribution of water, sewer and other utilities over and across the land more particularly described on Exhibit A attached hereto and made a part hereof for all purposes, together with the right of ingress and egress over Grantor's adjacent lands for the purpose for which the above mentioned rights are granted. • TO HAVE AND TO HOLD, for the purposes herein specified, tke right, title and privilege of an easement and right-of-way over, across and upon the above described Property, unto Grantee, its successors and assigns forever, and Grantor does hereby bind itself and its successors and assigns to warrant and forever • defend all and singplar said right, title and privilege unto Grantee, its successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof. This conveyance is made subject to all leases, easements, restrictions, reservations, encumbrances and other matters appearing of record in Calhoun County, Texas, to the extent (but • no further) that the same are valid and subsisting as of the date hereof and affect title to the above described property, and have not otherwise been subordinated to the rights, titles and privileges herein conveyed. The consideration recited herein shall constitute payment in full for all damages sustained by Grantor by reason of the installation of the improvements and structures referred to herein and the Grantee shall repair any unreasonable damages to Grantor's premises that may result from its use. This Agreement together with other provisions of this grant shall constitute a covenant running with the land for the benefit of the Grantee, its successors, and assigns. The easement conveyed herein was obtained or improved through Federal financial assistance. This easement is subject to the provisions of Title VI of the Civil Rights Act of 1964 and the regulations issued pursuant thereto for so long as the easement continues to be used for the same or similar purpose for which financial assistance was extended or for so long as the Grantee owns it, whichever is longer. 2 i IN WITNESS WHEREOF the said rantor as executed this day of , 2000. instrument this �� CALHOUN COUNTY, TEXAS gy;!ounty u� e. O • County Ju ge, `alhoun County By: Co 9 r� tLCV111YV v.• By: r � Comm Ss oner�Prec nct T'o Bys Prec nct T ree Comm as oner, By: Cossaliffon—:�� THE STATE OF TEXAS COUNTY OF CALHOUN this the st This inst000,rument pount was acknowledged before Judge Arlene N. Marshall, cno=lesloners1Leroyyof Belk# • October, 2000, y 8 Michael Salajkas H. Floyd and Kenneth W. Finstar of the CALHOUN COUNTY COMMISSIONERS COURT on behalf of Calhoun County' asa�arsrwsa • RRAWILLER NOTARYPUSUC STATEOFTVAS AN W mmB7bn f�4es 01.28�1009 0 • • FIELD NOTE DESCRIPTION PROPOSED 15-FOOT UTILITY EASEMENT Being a portion of a 20.00 acre tract of land out of the Santiago Gonzales Survey, Abstract No. 19, Calhoun County, Texas, ea conveyed to Can oun County, Texan by the Port O'Connor Municipal Utility District and recorded in Volume 231, Page 878 of the Official Records of Calhoun County, Taxes, said portion of the land being mote particularly described by mates and bounds as follow: BEGINNING of a point on the West line of an existing county road, said Pint being the Scutheastam most corner of the aforementioned 20.00 acre tract of land • and the Northeastern most comer of a 4.95 acre tract conveyed to the County of Calhoun, described as Exhibit "A' in Volume 198, Page 510,513 of the Official Records of Calhoun County, Texas; • THENCE South 83" 58' 30" West, along the South line of said 20.00 acre tract of land, a distance of 993.18 feet to the Southwestern most comer of said 20.00 acre tract and the Northwestern most comer of the Port O'Connor Community Center 5.00 acre tract; THENCE North oba 09' 30" West, along the seat line of said 20.00 sate tract, a distance of 15.00 feet to a point; THENCE North 83" 58' 30" East, 15 feet North of and parallel with the south line of the aforementioned 20.00 acre tract of land, a distance of 987.08 feat to a point on the east line of said 20.00 acre tract and the went line of a county Toad; THENCE South 28s 17124" East, along said east line of the 20.00 acre tract and the west line of the county mad, a distance of 16.21 feet to the Point of Beginning, AND CONTAININO 0.341 Acres of Land more or less. 169e06A6✓ M&Al EXHIBIT A Workman's Compensation for Volunteer Firemen No action was taken by the court. Insurance Settlement - Damages to Precinct 2 Vehicle A Motion was made by Commissioner Balajka and Seconded by Commissioner Finster to accept the insurance settlement in the amount of $364.46 for damages to Precinct 2 Vehicle, which occurred on October 6, 2000. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Golden Crescent Regional Planning Commission Regional Public Protection Advisory Committee No action was taken by the court. To be discussed at November 13, 2000 meeting. Salvage/Surplus from Various County Departments A Motion was made by Commissioner Finster and Seconded by Commissioner Floyd to declare items as Surplus for sale in the Chamber Auction held on November 4, 2000 or Salvage per attached lists. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CODN"11 AVINOR'S OHICE 291 K -cOeMY e®lMoDUARNEX FORT LAMPOL'i=M9 TORM11=5534M I-WW=jxW9@71s0,0BIA MEMORANDUM MEMO TO: ARLENE MARSHALL, COUNTY JUDGE SUBJECT: 10/31/00 AGENDA ITEM NO.24 (ITEMS FOR CHAMBER AUCITON) DATE: October 30, 2000 DEPARTMENT COUNTY AUDITOR COUNTY TREASURER 2 CANON CALCULATORS t CANON CALCULATOR Z li� _ J October 30, 2000 The following items are to be determined surplus for the November 4, 2000 Chamber of Commerce auction or declared salvage: 2y • 401-571 Typewriter Item # 401-0032 Canon AP-350 with script 12 printwheel 3-� a County of Calhoun Emergency Management •(361)553-4400 Floodplain Administration • (361) 553.4455 FAX (361) 553-4444 211 S. Ann Street, Room 304 Port Lavaca, TX 77979-4294 • 11 October 30, 2000 The following items are to be determined surplus for the November 4, 2000 Chamber of Commerce auction or declared salvage: #406-0041 File Cabinet Metal 24" x 36" x 10" #406-0075 File Cabinet Metal 4-drawer with lock COMMISSIONER LEROY BELK fT'Tf Vi j ti� f T OG �O EQUIPMENT TO BE DECLARED SURPLUS/SALVAGE Precinct I 1. London Air ULV Chemical -Model XK Aerosol Generator Ser. # 1205 2. (Jenny Mule) High Pressure Washer Ser. # 545 3. Bunks Clinton Air Compressor Ser. # 721952 4. Model 6001 Battery Charger Ser. # 210052 5. Aerosol London Air Generator Model XH Ser.# X110 6. Model 1100C ULV Aerosol Generator Ser. # 1100-100 7. Black Vinyl Sofa — CC ID #999 8. Caterpillar Model 910 Wheel Loader #8040744 Bucket-#656504X 9. Stihl Wood Boss Chain Saw Ser. # 16742937 10. Maintenance Dist. Etayne-Model MU-6-TND 600 gal. Wrecked- 1993 CALHOUN COUNTY PRECINCT NO: 1 201 WEST AUSTIN STREET, PORT LAVACA. TX 77979 (512) 552-9242 91 10/31/2000 08:50 3615536664 CAL CO COMMISSIONER PAGE 01 MICHAEL J. BALAJKA Callwun County Commissioner, Prec&wt #2 201 W. Austin e' (361) 552-9656 Port Lavaca, TX 77979 Fax (361) 553-6664 mwEDIon n �e THE FOLLOWING ITEMS ARE SURPLUS MATERIALS: • Hydraulic jack w/rollers, ID #1197, asset #22-0062 • Barrel back wood chairs (2), ID #1199 & #1189, asset #22-0075 • 4-Drawer metal file cabinet, ID # 1194, asset #22-0049 • 1981 Chevrolet %-ton pickup, model #CC20903, asset #22-0003, serial #1GCGC24M1BJ121888 • 1981Chevrolet '/rtonpickup, asset #22-0082,serial #IGCDC14G6BSISI190 • 1979 Chevrolet Fire Truck, asset #22-0187, serial #CCE669V 112991 • VHF Portable Midland Synthesized (walkie-talkie) Radio, asset #22-0126, serial 4156356 • Asphalt Storage Tank (Front of Barn), asset #22-0067 • 3000-Gallon Asphalt Tank, asset #22-0071 �- THE FOLLOWING ITEMS ARE SURPLUS MATERIALS NOT SHOWN ON ASSET LIST: • Computer Hutch (1) • Credenza (1) • Stero Stand (1) • Hospital Bed (1) • Tool Box for Ford Ranger (1) • • Bed liner (1) 92 10/31/2000 08:50 3615536664 CAL CO COMMISSIONER PAGE 02 • • Tractor tire w/rim (1) • Tractor tire (1) • Folding metal chairs (12) • Metal voting booths (6) • • 93 Gift 641�a Px) Com S F82.TV�/a9��1 A� s y3 %q-r1° ajt /d Sy3 ` 060-"� C� Ch,e E7F Tv)I a9?1 0 94 H FLOYD CaUwun County Commissioner, Precinct #3 Fa6"'TE op fP+yN a3 Box 162 rt Lavaca, TX 77979-6032 face Location: 24627 State Hwy. 172, Olivia, TX OFC, • • October 25, 2000 Ms. Rita Miller Calhoun County Judge's Office 211 S. Ann Port Lavaca, TX. 77979 Office (361) 893-5346 Fax (361) 893-5309 Home (361) 552-4574 Mobile (361) 920-5341 RE: AGENDA ITEMS FOR COMMISSIONERS' COURT ON OCTOBER 31, 2000. Dear Rita: Please add the following Items to the captioned Agenda. "Discuss and take necessary action to declare the following Precinct 3 Asset Items surplus for sale in the Chamber Auction on November 4, 2000: 1. MTD Mower; Model No. 1331-66017352; Serial No. 16093C20025; Inventory No. 23-0103 2. 1993 Chevrolet Lumina-4Dr.; VIN No. 2G1 WL54T7P9190777; Inventory No. 23-0092" "Discuss and take necessary action to declare the following Precinct 3 Asset Item scrap: 1. Propane Tank; Inventory No. 23-0059 95 "Discuss and take necessary action to declare the following Olivia/Port Alto VFD Asset Items surplus for sale in the Chamber Auction on November 4, 2000: 1. Boat; Serial No. ANP126501273; Inventory No. 544-0005 2. 2-Boat Motors-55 Hp. Johnson; Model No's E0475340 and E0475205; Inventory No. 544-0017 3. 1973 Dilly Boat Trailer; Serial No. 257729; Inventory No. 544-0006" "Discuss and take necessary action to authorize the sale of the following items in the Chamber Auction on November 4, 2000: 1. 1-Master Mechanic Sabre Saw 2. 1-Black & Decker 3/8 inch Drill 3. 1-Dayton Shop Vacuum 4. 1-Makita Cordless Drill 5. 1-Homelite String Trimmer 6. 1-Black & Decker 3/8 inch Electric Drill 7. 1-Bell Cordless Phone-25 Channel; Serial No. AH7061051007A 8. 1-Murray Pushmower; Model No. 2254 1 X92B-8721 9. 1-Unisonic XL-1149 Calculator Please let me know if you require any further information. Sincerely, H, Floyd cc: Commissioner L. Belk Ms. Cindy Mueller Commissioner K. Finster Mr, Ben Comiskey Commissioner M. Balajka Mr. R. Galvan Judge A. Marshall • • n OLIVIA-PORT ALTO VOLUNTEER FIRE DEPARTMENT, INC. 61 Co. Rd. 318 PORT LAVACA, TEXAS 77979 • October 24, 2000 TO WHOM IT MAY CONCERN: RE: 1974 19Ft. Deck boat with two (2) 55 Hp. Engines I wish to declare as surplus the above captioned equipment as it is no longer usable for rescue operations. The boat needs major work done on the deck. Rather than spend money on this boat, we aquired the deck boat formerly operated by Port Lavaca Fire Dept. We combined the two old boats to get us back into service with a rescue boat. I recommend selling the old Olivia/Port Alto boat in the Chamber of Commerce Auction due to its unseaworthy condition. • Sincerely, NOTE: Boat was previously donated to the Point Comfort VFD. See attached Donation Contract. • _, 97 Oct 19 00 09:17a City of Port Lavaca 552-1165 DONATION CONTRACT.'. The Port Lavaca Volunteer Fire Department hereby donates the following property; One eighteen foot (18ft.) Flat bottom Deck Boat To the Point Comfort Volunteer Fire Department. We ("Port Lavaca Volunteer Fire Department), are hereby donating the above,property . As is , As is referring to the way property was received.} . On any donated property we suggest.that you use Common Nnowl the said property thoroughly before usingedge and check Dyer..; ' We (Port Lavaca Volunteer Fire Department) waive any liability on the above ro ert By the ;;igning Ofthis contract both'patties are in agre.menf'and undcrs't$nding.ofsaid property, Ronnie Edward--SG�u�'/ President Port Lavaca Volunteer Fire Department aa-� Fire Chief Point Comfort Volunteer Fire Department • • -31-00 10:18am From - T-092 P.01/01 F-463 Kenneth W. Finster County CommissionerfrEMS TO BE, DECLARED SURPLUS/SALVAGE County of Calhoun Prednct 4 . • 24- 24-0068 574 24-0220 578. 24-0249 577 24-0260 578 24-0149 571 24-0160 174 • 24-0246 577 24-0096 577 . 24-0166 577 24-0190 571 24-0256 • Post Hole Digger W/8'-11' 8t: 14' bits Fax Macbine Brother MFC400ML Serial # F53291765 County W#1176 Trailer Cargo % ton 2W Model M101A1, Payload total 3590 147in1. x 73.5in Nokia Telephone Serial# 16200146580 1a41 4499-Cbevrolet Fleet side S-10 Serial# ItiCCS14A2M8252940 Copier Sbatp SF7370 Serial#1622819X Printer HP DeWet820CSE577 Serial.#SG68K181GY Radio Mostar Base Station Serial#436HNUO901 Radio Midland 40 watt 22 channel dash mount Serial#065335 Radio Midland 40 watt 22 channel dash mount Serial#110246T Copier Konica 129ORB ScrW#490221472 '02e -jo-A" P.O. Box 177 - Seadrift, TX 77983 - email: commish@dsd.net - 361-785314f • Pax 361-785-5602 99 -�rvC�,l� Vo 0- 101 102 77- can 403 .AL '�E 1 �k . _ 1,.�..v �. � -_ _ _�- C0 7 • County Treasurer — Investment Report — County Tax Assessor/Collector — Extension Service Monthly Reports The County Treasurer presented her Quarterly Report and Investment Report for the Quarter Ending September 30,2000, the County Tax Assessor/Collector her September Report and the Extension Service Report for August and September, 2000 and after reading and verifying same a Motion was made by Commissioner Finster and Seconded by Commission Floyd that the said reports be accepted. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 001 "r Cn Y (D N (D 0 P� N H• � nN {-I. 1 1 t✓• t1 N N � rNr (D r Pi ((FFpp pN��' 0 H Urti ((DD (D F( D (D H O b a I y a f1 H 1~-I 7 N M (D H awm� r n Qwn1 (D m a W m 0 ryr P yN O M p� W Y a H•rw�i (D N H M N H. o, rr•� O pl OI 00 n '1 H.S01 Fj rr m rt N� N rt N x N (D H (D 7 (D� n m " 0 La LO rt a (D o £0 0 (D O 0 rt m Ia-I H n (D rt En K r HN yy a n 1 0 (DU,W M 0 r H n (Dr~�'o 7 O rt Z3 N D N Y (0D m NNp� w www Aonooaovxx;-.;;;no��-I�nno aaanaanuoi�iv3sa�lnzxzmzzm A CAC 0 00o '-•9V -n zz ;n�a;,0ananooa nnmmAmm,nzzzmmm-. Vr VIN V PVrC OOOOOOO mmOZ 00 O NNNApn~mnnAAnnn~nnn +OOvm+AA LV9rAW jkR####Tr aA m0 +++00OP000-InmvAVOOOW mOZSti mKK-.-. -i r�mN ynm mmm-o m-;-; wawa -- avzy Inlmm�ln- nnAA w mN-N- cmoa- n.---vl m wo-ni zmn AiuwitiH w NNO_ -ai Op z \ VNN IIP r + 7+I O 000 'ice � fGOfDOVA NNV1�W'O+NOOW V'OCP O 000 IWO+�O+�OPPNP AN�ON�OA VI+W A�ONO IIR IOWW+VI+VWW VNV mNOPNOIWNOPA r0`O IIP p+mTWO-�NPOOWVNONNVW�1+0)P`O Ilm I�WI�COVIW/IA+W WOOW VNVWNOP+ON II a r II IIpp U. 110 r 0p0 (VO IIP i N + .O W_ C II O 1 00 Ida II V I +w W WN+ W NNV . NNfO 110 I IIO I 00 00 Z n IIP IWWNVNN O COW NNW WVIP�O `O `OVIV VI IIN Ip�W pAOVI'O�W WAAp OON((yyAW WACO OO I 00 m ��V I PNOVIW+W WpPNPV AOWON 00+ 110I 00 IIN 1jAAVWVVVNWNNPWWPdPWOPPN IIO I 00 11O I ONAWAPPNV VNOON NNOPOOP IIN N II C iid w A II• _ 11 O I 11 O r 000000 000000 N I A N NV � C Wl 11 W r N V W NO Pp� W pNOAN JWJ I IIO 1 1 O I 000000 OOOOOS N "N I NCO VAN W mPVI VI V IOOPOAUf+WOPNOOVIO AON O VINON r1 0 I 00000 III IOO AO W ON V O VI. . . . . . OOON O+ l0 I o00000 Irk Ioo+pOO WPO�pVOOA00000000C0 i ii a I w n li 10 il. A 11 O I j j O INNVWN+ +P W+N gN W n it it ['�h^jla Z .�jl N wPtl�000A �NNAP+SNP +PLO iiW m I�UNPN.pPPWAPN�++.p VINPNV VO+ a n V to AN.ow� �I o�oNNV IIO I O O 00 Ilry IN VIVA+VPPANVIWWN`POd V1+�OPPCO m . 110 I O O 00 II .O IOPmAWO+NNWN+O Da COP WOP+VIVA 110 I O O 00 IIW INWCONOOV+OHO+W WVWNV•�N+�00 D C1 O m I05 CALHOUN COUNTY, TEXAS STATEMENT OF BALANCES Balance Balance _2M92 Receipts Disbursement_ M2120 General $8,778,667 $858,043 $3,118,734 $6,517,976 Road & Bridge General 230,634 45,891 50,000 226,525 Road & Bridge Precinct 1 18,583 87 18,670 0 Road & Bridge Precinct 2 1,193 10 0 1,203 Road & Bridge Precinct 3 217,887 3,500 0 221,387 Road & Bridge Precinct 4 78,382 1,258 0 79,640 FM -Lateral Road 13,172 1,514 0 14,686 Hwy 87/FM 1090 480,306 7,718 0 488,024 Road Maintenance Precinct 1 52,575 561 34,386 18,750 Road Maintenance Precinct 4 15,776 257 0 16,033 Lateral Road Precinct 1 3,862 64 3,883 43 Lateral Road Precinct 2 3,862 64 3,883 43 Lateral Road Precinct 3 3,862 64 3,883 43 Lateral Road Precinct 4 3,862 64 3,883 43 Flood Control Precinct 1 40,023 637 622 40,038 Flood Control Precinct 2 1,452 22 0 1,474 Flood Control Precinct 3 20,286 326 0 20,512 Flood Control Precinct 4 1,867 32 0 1,899 Airport Maintenance 41,641 1,065 5,146 37,560 Law Library 13,257 3,850 904 16,203 Library Gift Memorial 7,814 504 254 8,064 Juvenile Probation 337,713 42,025 63,570 316,168 Boot Camp/JJAEP 156,121 11,232 22,099 147,254 Fine & Costs Holding 5,470 39,381 27,765 17,086 Donations 99,026 4,502 3,026 100,502 Animal Control -CAWS 119 20 0 139 Grants 89,301 55,105 36,893 107,513 Law Enforcement Block Grant 567 0 567 0 Law Enf. Officers Education 4,209 70 0 4,279 Records Management -County Clerk 37,835 6,909 9,602 35,142 Records Mgmt. & Preservation 27,409 2,677 0 30,086 Courthouse Security 73,652 6,847 0 80,499 Graffiti Eradication 2,524 255 0 2,779 District Court - Imprest Jury 2,463 2,521 3,454 1,530 County Court - Imprest Jury 1,995 804 840 1,959 Excess Sales Tax Revenue 2,746 48 0 2,794 Sheriffed Property 987 10 003 Cap. Infrastructure 32,732 0 32,7732 485 0 Cap. Prod Parkingg Lotrovement 52,313 0 52,313 Cap. Proj.-Lib Telecommunication 16,123 30,441 4,900 41,664 Cap. Prol.=Emg. Communication Sys 178,550 0 65,585 112,965 Cap. Prol.-Maxwell Ditch Road 130,010 0 122,785 7,225 Cap. Prol.-New EMS Bldg. 0 35,000 0 35,000 Cap. Pro3.-New Jail Bldg. 0 25,000 25,000 Port O'Connor Community Center 4,729 3, 086 1,935 5,880 Chamber Tourism Center 0 5,200 0 5,200 Library Cart. Of Oblig. Int & Skg 7,421 964 2,685 5,700 Gen. Oblig. Bonds Int & Skg 44,566 5,741 44,250 6,057 Gen. Oblig. Ref. Bonds Int & Skg 79,908 2,581 80,763 1,726 Tax Anticipation Notes Constr. 1,240,188 17,950 41,536 1,216,602 Tax Anticipation Notes Int & Skg 63,336 936 0 64,272 Tax Anticipation Notes - Formosa 899,527 812,689 0 1,712,216 Hospital Operating 1,739,251 3,963,807 5,116,875 586,183 Hospital Memorial 13,981 207 0 14,188 Hospital Restricted Donation 84,278 1,245 0 85,523 Hospital Construction 32,670 3,839 25,026 11,483 Hosp. Cert. Of Olbig. Constr. 2,281 34 0 2,315 Hosp. Cert. Of Oblig. Int & Skg 636 223,014 223,014 636 Memorial Medical Plaza Default 31,888 0 8,495 23,393 Indigent Healthcare ----- 671423 _ _165i844 170,592 _62,675 Totals $15,633,296 _ _ _ $6,395,421 _ $9_320,505 _ $12,708,212 _ We the undersigned County Judge and Commissioners in and for Calhoun County, Texas hereby certify that we have this date made an examination of the County T s quarterly report, filed with us on this 3jXday of 2000, and have found the sane to be correct and in due order. Witness our hands, 2000. Ariene N. M51=aJ Lemy Bell Comnissioner Precinct No.tl AsyMichael Baiajka «- Coamissioner Precinct of Commissioner Precinct No. 3 re , of k r Kenneth W. Finster Commissioner Precinct No. 4 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissioners f s id alhoun County each respectively, on this y of 2000. BEFORE ME, the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. • • • Accounts Allowed - County Claims totaling $526,203.47 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Belk and Seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Accounts Allowed - Hospital Claims totaling $1,175,420.83 for Hospital Operating, $3,664.00 for Construction Account and $55,003.73 and $3,535.80 for Indigent Healthcare Fund for a total of $1,238,624.36 was presented by the County Treasurer and after reading and verifying • same, a Motion was made by Commissioner Floyd and Seconded by Commissioner Belk that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • BUDGET AMENDMENTS — 2000 BUDGET — JAIL — SHERIFF — CAPITAL DISTRICT ATTORNEY/MISC. - HEALTH DEPARTMENT — TAX OFFICE — COUNTY AUDITOR — JA"RISONER MEDICAL SERVICES - INDIGENT HEALTHCARE — BUILDING MAINTENANCE — EXTENSION SERVICE — FIRE DEPARTMENT — ANIMAL CONTROL — RABIES CONTROL — JUSTICE OF THE PEACE 2 — HIGHWAY PATROL — COMMISSIONERS' COURT — COUNTY COURT — COMMISSIONERS' COURT — COMMISSIONERS' COURT/AUDITING AND LEGAL SERVICES A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BIIDGST JdnniDMRNT RfiQIIBST To: Calhoun Count Co USSioners. Court 77�� From: (Department aking thi request) Date: 10-30- GO I request an amendment to the D-000 budget for the year following line items in my department:. GL Account H 1` o-51wo �xb-5139 I b — of 1(Do - �j l In ap �(,o-53rtrtl-� 1Go 6634dZ �In1 �I'h `CJ 180- .cam 3C(o Amendment -_ AccoNnunt Name--- --- Amount---- IilS� � I 9 G(-CG- 1 Net change is total budget for this department is: SII6DeO as e Other remarks/justification: Reason OCT s 1 2Dw I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners- Court approval: Date posted to General Ledger account(s): 40 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court J 4- From: \kV Y (Department making this request) Date: LQ 3) --(3(,) I request an amendment to the J-0UO budget for the year following line items in my department: GL-Account-#- 51go-94 ?33o)- ---Account-Name--- 4 ("+ U Net change in total budget for this department is: Other remarks/justification: Amendment _- Amount --_- $ —0 I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Ri BUDGET AMENDMENT REQUEST • To: Calh un County Commissioners' Court From: /la/yhL V Lt 1M /�Jdf� (Department making this request) Date: 03 -3o —oo • I request an amendment to the O0d budget for the year following line items in my department: GL_Account_#_ 51fI5o Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason__�__� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): .L BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 'Q 3o-po I request an amendment to the �_0('O budget for the year following line items in my department: GL Account-#- q3o-L(.OgL.� 3 q 3o- 3W Account Name &4 l Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason�_�_�� APPROVED OCT 3 1 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ':10 IIUUUbL♦ ut9GNUMJ;N'1' tl fij`V Gti l� To: Calhoun County Commissioners' Court From: CALHOUN COUNTY SHERIFF'S DEPARTMENT (Department making this request) • Date: 10/25/00 I request an amendment to the 2000 budget for the year following line items in my department: Amendment GL Account Account :lame Amount Reason 760_65180 RADIO MAINTENANCE -2,495.00 SUPPORT AGREEMENT 760 +2,495.00 • Net change in total budget for this department ist S -0_ _______=_ ==-APPROVED Other remarks/justification: OCT 3 1 2000 I understand that my budget cannot be amended as re uest:ed until Commissioners' Court approval is obtained. Signature of official/department head: - C_- ryrs _ Date of Commissioners' Court approval: Date posted to General Ledger account(s): _11 BUDGET AHENDMRNT REQUESTI To: Calhoun County Commissioners' Court From: Point Comfort V.F.D. (: ctment making this request) Date: 10-18-00 I request an amendment to the 2000 budget for the year following line items in my department: GL Account 660-53992 660-70750 w Amendment Account Name Amount Reason Supplies -Mist. Capital Outlay Net change in total budget for this department is: Other remarks/justification: $1,000.00 $1,000.00> • I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 112 F . i SIIDGET AMENDMENT REQIIEST To: Calhoun County commissioners' Court From: t"=111[/'ti On i.. �%ln�tl,rif �f G 7C (Department making this request) • Date: jG/_ CD I request an amendment to the o7.r2Fe budget for the year following line items in my department: Amendment GL. Account ,¢` account Name Amount Reason ;Jr �S et change in total budget APPI I'Q",JFD Or this department is: $ Other remarks/justification: OCT ) I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:��L /Jc Date of Commissioners' Court approval: Date posted to General Ledger account(s): J 113 0- 11 AMENDMENT REQUEST To: Calhoun County /Commissioners' Court From: � I` (Department making this request) Date: )(D-�0-0C) I request an amendment to the m(30 budget for the year following line items in my department: Amendment GL Account # Account Name �� Amount _��^ ^_��_�Reason-,---_ ig� Net change in total budget APPR0VtU for this department is: Other remarks/justification: QC1 31 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 114 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: � ��- 3 (Department making this request) Date: bo -3z—tDo I request an amendment to the 000 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason A P P R 0 V P.Q OCT 31 2C00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): . :115 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R -3 R-� d--) (Department making this request) Date: 19,30_oo I request an amendment to the dUO budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is:-- _____________ Other remarks/justification: Reason OCZ 3 1 -J J I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 116 • C BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: Z request an amendment to the p Q budget for the following line items in my department: GL-Account # Account Name Amendment 53ag5 -________________ ------- ------- Amount Reason s50------------------- �5=o m� boo. o0 �� gr < oo< o Net change in total budget for this department is: Other remarks/justification: ---APPRp ROVED D OCT 3 1 2000 Z understand that my budget cannot be amendedas re -_J Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court ap proval: V Date posted to General Ledger account(s): 11 BUDGET AMENDMENT REQUEST To: it Calhoun County Cou�(WOntynCommissioners' Court From: k co fn �(� aj (Department making this request) Date: io J-\A 100 I request an amendment to the 0000 budget for the year following line items in my department: GL Account0 _#_ � 3� 5S0AP 1 Account Name - ---------------- hinb oacl ff Net change in total budget for this department is: Other remarks/justification: • Amendment Amount Reason ------------- ------------------- 51z.00 500. 00 oia.00 A ' =�0: ED CT I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: 1cl"C6 0ML�r-� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court i From: Umn Uga C=Mt siaw Roa (Department making this request) Date: I request an amendment to the &W budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason U-5�o RU3,100.00 �o-5io Rcod t 3 Sao. Do • APP Net change in total budget ACT for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: fi Date of Commissioners' Court approval: `ttll�e Date posted to General Ledger account(s): 0 iiBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �,6 p Lt- . (Department making this request) Date: I 0 _ J-6 -Oz� I request an amendment to the l _ �Oo budget for the year following line items in my department: - Amendment GL Account # Account Name Amount r Net change in total budget for this department is: Other remarks/justification: Reason OCT 3 1 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 120 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office • (Department making this request) Date: October 24, 2000 I request an amendment to the 2000 budget for the year following line items in my department: GL-Account-#- 510-66476 510-64670 Account-Name--- Travel-In County Physicals Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------------- ------------- + $50.00 to pay for in county travel necessary - $50.00 A� FROVED $ 0.00 --- .. OCT 3 ; 2000 I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: criminal District Attorney (Department making this request) Date: October 24, 2000 I request an amendment to the 2000 budget for the year following line items in my department: GL Account # ---Account Name 510-70500 Books -Law 510-64790 Postage Net change in total budget for this department is: Other remarks/justification: • Amendment Amount Reason ------------- to pay for necessary + $758.00 lywbooks/updates - $758.00 0.00 j f I understand that my budget cannot be amended as requu Commissioners' Court approval is obtained signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Y\ • From: A-LA asjL�-, (Department making t is request) Date: to I request an amendment to the D Z130 budget for the year following line items in my department: Amendment GL�Account # Account Name Amount {��cF 1000-51,)— L 19O r G�4� 35 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as request Commissioners' Court approval is obtained. ..-- Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • Reason Y_ 123 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: 1.1 - A'A N _ nl— (Department making this request) Date: 18 --a3 -C3 0 I request an amendment to the o20 DO budget for the year following line items in my department: Amendment GL Account # Account Name Amount ,350 -4g4 �-5 5 v 351- t 033�, QAJn QJk )�� 00 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • Reason ------------- O ,T 31 W g`:4 \ BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �'qx, • (Department making this request) Date: /D //-,2Dvo • I request an amendment to the. 020'O J budget for the year following line items in my department: GL Account l / Account Name �hat� Cra�oi�s Amendment Amount Reason Net change in total budget for this department is: $_- '` V- Other remarks/justification: I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Ti Date of Commissioners' Court approval: Date posted to General Ledger account(s): '125 • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C (Department making this request) Date: /(3 a3 O I request an amendment to the ZOO O budget for the year following line items in my department: Amendment GLAccount # ------------------ _____________________________ ------------------- iGo-53a3�ph &0v Igo - � 350� �� :..�F , a. • Net change in total budget for this department is: Other remarks/justification: ¢ 4 I understand that my budget cannot be amended as requested unt Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 126 11 BUDGET AMENDMENT REQUEST To: Calhoun County Cc • From: _a (I W ) (Department Date: 10 JI-0O ssioners' Court ng this C3�'°1) I request an amendment to the O budget for the year following line items in my department: Amendment GL,Account,#_ __Account_Name^__ _ Amount_--- ao-(g)o P"",A.LaSan-r. ^�Reason,_�^_� Net change in total budget for this department is: y a i Other remarks/justification: PI.. l � LUUO I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 4AL2 6 BUDGET AMENDMENT REQUEST To: Calhoun (� County Commissioners' Court From: l_.� k,- d' l m/- (Depa tment making this request) Date: Io _d-t�OU I request an amendment to the a Q pp budget for the year following line items in my department: Amendment GL Account# I'10 —(o35U�� %'5451{ I"lo— l'10 — Net change in total budget for this department is: Other remarks/justification: � :•T 3 1 I understand that my budget cannot be amended as requested until.,,,. Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i F - i 9-25-200 7:46AM FROM CALHOUN CO. AUDITOR 361 553 1614 BUDGET AMENDLSEN'J• REQUEST of Calhoun County Commissioners' Court rom: rX + (_. (Department making this request) Date: I (-3/ I request an amendment to thea�C�budget for the yearT following line items in my department: GL Account-#- ---Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment Amount t03 • on -a3 00 t .3,ai P. 1 ---____ReasonN^____ I understand that my budget cannot be amended as requested Commissioners' Court approval. is Obtained - Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1 LUCil 129 • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 'Ef, �q n� (Departure t making this request) Date: _ la— IDM— I request an amendment to the budget for the year following line items in my department: Amendment Gl, Account Account Name Amount --Reason lo`1� h4 b �o -4 ET N }ra ak (� -?15Co bo- 9 1950 TIRE 1-105E. ob-`P 65 Lo-n -536a n -TI REST I up)F s-1,15p() .bO { (7 -�(Lb o �ccaR�{ecr ?D `�3gg0 09 53��0 Lo C), O�) j Net change in total budget for this department is: $_____ Other remarks/justification: TotNS�-er o��ov� aeepu��S D C1o�1:��c�, ��v tree Q D� sek5 b-� bur`ke r `c ear ► Sups%ies neeri ed' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtaine` Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 130 .11 it 1 1111 11 1 I_u. ALUI 1(_,Io Et 1 .,. LS XKXH MENT WO: Calhoun county Commissioners' court From: (Department making this request) Date: I l:e'jTJQF!t, All 41111LIMI?Ilt- to the liudqnt for ti,,e Arlenl3illent GL Account Name Amount Roason Sn --- --- ------------- ------------------- A�Ovt Pat change in total budget for this depaz:tment is: Other remarks/ justi C ilnstion I understand that my budget cannot be amended an Commiss loners I Court apprc-al 1% obtained.. Signature of official/department head:-. Date of commissioners' Cwirt approval: Dale posted to General Ledger account(s): • 131 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 10%30 — E)c3 I request an amendment to the �� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason �-.._--- »»»»»»---»»»---_-- -- »»»»»»»» » »»» »»- »»» 3-30-LGLoo WlYa7Gl4fL 390 • Net change in total budget AHHROVED for this department is: $ U Other remarks/justification: __- OCT 31 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ' 132 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (DeVartment making this request) Date: / J ,30 -0z I request an amendment to the aQOO budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason o -Wig o POZJ1 • Net change in total budget APPROVED for this department is: $ Other remarks/justification: OCT 31 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 233 J 11 BUDGET AMENDMENT REQUEST To: Calhoun County Com issioners' Court From: (Department making this request) Date: I <)- 3 6- 00 I request an amendment to the oZ 0 00 budget for the year following line items in my department: Amendment GL Account # Account Name �_^AmountkJ Net change in total budget for this department is: $—J other remarks/justification: Reason OCT 31 2Jpp I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 134 nn6 4b 14 lit; EM AMENDMENT REQUEST To: Calhoun County • Commissioners' Court From: �Oni n,i Jllpn CrJ �Oli: f 630) /�OanS�c., C.oc�r'f (41110 (Department making this request) �f Date: (O-Qy- -ID I request an amendment to the T abudget for the year following line items in my department: • GL.Account -- Account-NameAmendment- Amount V00 Net change in total budget for this department is: other remarks/justification: P. 1 Reason- -/�a'/ 0-644j -- VE OCT 31 2000 z understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 135 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: C'O/Y? t, Jj ,' er.i cpu�/ (Department making this request) Date: I request an amendment to the a0G O budget for the year following line items in my department: Amendment GL.Account Account Name Amount �jni (rp'SiiD �c�dif��S .fer��c�l `7 7 Met change in total budget for this department is: Other remarks/justification: Reason F 06s20 �j3icf �s rr ��. O (nS0/ ( 2AM, toA4L 6 6q'? (/3' If of Y''�-, _— OCT 3 1 2000 I understand that by budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: ��'. - t /. • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1.36 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: �A C t- l�ll (Department making this request) Date: 1,5_a6_so I request an amendment to the o�OQ<� budget for the year following line items in my department: Amendment GL Account # Account Name Amount C�i.7O� la. J 0 � -Cz-,, 1 boo • Net change in total budget - for this department is: $ Other remarks/justification: Reason ACIA A It APPROVED ECT 1 ��: 111111 I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 137 General Discussion County Auditor Ben Comiskey stated that he had some suggestions/things for a Jail Feasibility Study and was hoping to ask for bids on November 17a'. His opinion is that under $25,000, you don't really need bids so he is going to send out letters to whoever he can find and ask them to give information shown on the list, add any prior studies they may have performed, any other qualifications and anything the court wants to add to that, he'll put in an informal letter. The best way is to appoint a committee of no more that 5 people to work with them, who may convince the citizens' committee that we do need a • new jail. This committee can report to the Court then. This was discussed but no action was taken by the Court. L. SUGGESTED REQUIREMENTS FOR JAIL FEASIBILITY STUDY: 1) Determine cost of operating present jail for an additional 15 years including transportation of prisoners and any known additional costs due to Jail Commission requirements. 2) Determine cost of operating a new jail (include recommendation for number of beds) for 15 years. Should include as a minimum the following: A) Cost of land for construction of new jail; B) Cost ofjail building; C) Cost of acquiring funds, amonized over 15 years, for construction; D) Cost of interest on debt for 15 years; E) Operating costs including staffing requirements projected for 15 years. 3) Determine cost of transporting prisoners to other jails for 15 years. 4) Work with and report to Jail Committee appointed by Commissioners' Court. 5) Conduct walk-through of our jail and at least two newly constructed (within last 5 years) jails with Jail Committee and discuss present problems with our jail and advantages or disadvantages of continuing with present jail or building a new jail. 6) Prepare report including above items, your recommendations concerning our jail problems and recommendations from the Jail Committee concerning our jail problems. 7) Estimated time required to complete and present above report to Commissioners Court. is Estimated cost to perform above services. OMV'AZWOUIUIU311UIU Va11UU3lUU11IV "V A LA G w wcu. w..ay..m. The Motion made previously by Commissioner Finster and Seconded by Commissioner Floyd to declare items as Surplus/Salvage be Amended to include the list from Charlie Crober (Building Maintenance) to add 1 fire truck from Port Lavaca and two fire trucks from Magnolia Beach. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 0 49 A 4,��v " C�(-- / me/h/ pe -t%-+ale • / co m Pe.R � K- Mood I. � ry\ ptwa� �RMA) C/,AIA, /� me��! T. ✓. ski e�r rJ, 1,41e MeriA/ DPAI UCR r7/c t`( e CA6. /T $/A4< I/Arr;r- C)041A6 / r'Jee/c,IA,'A, A'�,Vey 43e�es IV. f�5 �)O? m�4c�i,�es / / " w.1*/ C�.y, �,�cG aase / E�pSotiJ ,C Q -S70 1OAi*Pji, A / I%CAA i.t PD 4o.%Or )04d,wc Ye /YPi &+ es • 1 a to a /' vgrcO u,iAes � IeX7AeJ, ��'�ue 6rFmMA ,./onn Il//eXTACX Ad alert 4,eMolA - L- X / /SAG / i kDA-)iC ,41AkD Ji, )UC 3 8(-D X ,Z C-x W' Glm ioo+M c4S K So - 3 09 03 it 3 5 .Z Doo,// �It /'s5'U+ai4GC C-Ab. opeN .CheIF CG48, BL / Me.141 Ao cvc .� CARkikek Gass fiURk)pCQS r: * 8los"543 :139 Avwex STokr- RCOM I sY- eX1r-1-41.w! (,►.e1,ot� I?J T141i GS cme+4> Cp,voa hk'P I�0 ; `ipC�,.,R,le�/vt'e�_pA.ocess�2 �oh ASScPTcD Gornp- erZ f}cCessoiz�eS S��os mo�N+S e.�'�• ,��-I'ew�5 S�RE� Fok T Fe Mqs 1��ct�osso Q 6IN a 221280 14CWl ear / ACK III b LASER JrT 5L ?Ai1J7c2 nhb. C39*/A sett: JPbJoz9a97 STC mob: Bic— 5339� Se>; : (R9020G60 &h� oTiok3 General Discussion Discussed County Employees' driver's licenses being checked for insurance purposes. Commissioner Balajka stated that you can't run a criminal history or driver's license check on someone for employment purposes if you are not law enforcement. He doesn't know where the insurance company got this; however, most everything can be gotten from the Website. Auditor suggested that you add a paragraph at the end of the insurance paperwork stating that because of policy violation, we don't check theses. No Action taken by the Court. • • g,-10 • Flood Plain Ordinance Judge Marshall stated that she had the Certification on the Flood Plain Ordinance which had to be signed by the Court. She stated that this was approved previously. FLOOD DAMAGE PREVENTION ORDER CERTIFICATION It is hereby found and declared by Calhoun County Commissioners' Court that severe flooding has occurred in the past within its jurisdiction and will certainly occur within the future; that flooding is likely to result in infliction of serious personal injury or death, and is likely to result in substantial injury or destruction of property within its jurisdiction; in order to effectively comply with minimum standards for coverage under the National Flood Insurance Program; and in order to effectively remedy the situation described herein, it is necessary that this Order become effective immediately. Therefore, an emergency is hereby declared to exist, and this Order, being necessary for the immediate preservation of the public peace, health and safety, shall be in full force and effect from and after its passage and approval. APPROVED: • Arlene Marshall Calhoun County Judge Leroy Belk Mich"aekBalajka x Calhoun County Commissioner, Pct. 1 Calhoun County Commissioner, Pct. 2 r H. Floyd Kenneth Finster Calhoun County Commissioner, Pct. 3 Calhoun County Commissioner, Pct. 4 • I, the undersigned, Marlene Paul , do hereby certify that the above is a true and correct copy of -an Order duly adopted by the Calhoun County Commissioners' Court at a regular meeting duly convened on Julv 14, 2000 ' r`i (date) 2 Marlene haul Calhoun County Clerk (SEAL) g41 • FLOOD DAMAGE PREVENTION COURT ORDER OUTLINE CROSS REF. Page NFIP Regulations ARTICLE I STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND METHOD 1 SECTION A Statutory Authorization 1 SECTION B Findings of Fact 1 SECTION C Statement of Purpose 1 SECTION D Methods of Reducing Flood Losses 2 • ARTICLE It DEFINITIONS 2 59.1 ARTICLE III GENERAL PROVISIONS 10 60.(d) (1) SECTION A Lands to Which This Order 10 60.3(d) Applies SECTION B Basis for Establishing the Areas 10 60.3(d) Of Special Flood Hazard SECTION C Establishment of Development 10 60.3(d) Permit SECTION D Compliance 10 SECTION E Abrogation and Greater Restrictions 10 r- SECTION F Interpretation 10 SECTION G Warning and Disclaimer or Liability 11 ARTICLE IV ADMINISTRATION 12 SECTION A Designation of the Floodplain 12 60.3(d) (1) Administrator SECTION B Duties and Responsibilities of The 12 60.3(d) (1) Floodplain Administrator • SECTION C Permit Procedures 13 60.3(d) (1) SECTION D Variance Procedures 15 60.6(a) SECTION E Violations and Penalties 16 ARTICLE V PROVISIONS FOR FLOOD HAZARD 19 REDUCTION '— SECTION A General Standards 19 60.3(d) (1) SECTION B Specific Standards 19 60.3(d) (1) g42-- C] SECTION C SECTION D SECTION E SECTION F `0 Residential Construction 19 60.3(d) (1) Nonresidential Construction 20 60.3(d) (1) Enclosures 20 60.3(d) (1) Manufactured Homes 20 60.3(d) (1) Recreational Vehicles 21 60.3(d) (1) Standards for Subdivision 21 60.3(d) (1) Proposals Standards for Areas of Shallow 22 60.3(d) (1) Flooding (AO/AH Zones) Floodways 22 60.3(d) (1-3) Coastal High Hazard Areas 23 60.3(e) (1-8) (V Zones) :143 • FLOOD DAMAGE PREVENTION ORDER ARTICLE I STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND METHODS OF REDUCING LOSSES FROM FLOODS SECTION A. STATUTORY AUTHORIZATION The Legislature of the State of Texas has in Texas Water Code §§ 16.311-322 delegated the responsibility of local governmental units to adopt regulations designed to minimize flood losses. Therefore, the Commissioners' Court of Calhoun County, Texas, does ordain as follows: SECTION B. FINDINGS OF FACT (1) The flood hazard areas of Calhoun County are subject to periodic inundation which • results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, and extraordinary public expenditures for flood protection and relief, all of which adversely affect the public health, safety and general welfare. (2) These flood loses are created by the cumulative effect of obstructions in flood plains which cause an increase in flood heights and velocities, and by the occupancy of flood hazards areas by uses vulnerable to floods and hazardous to other lands because they are inadequately elevated, flood proofed or otherwise protected from flood damage. SECTION C. STATEMENT OF PURPOSE It is the purpose of this Order to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: (1) Protect human life and health; , (2) Minimize expenditure of public money for costly flood control projects; (3) Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; (4) Minimize prolonged business interruptions; • (5) Minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets and bridges located in flood plains; 144 • (6) Help maintain a stable tax base by providing for the sound use and development of flood -prone areas in such a manner as to minimize future flood blight areas; and (7) Insure that potential buyers are notified that property is in a flood area. SECTION D. METHODS OF REDUCING FLOOD LOSSES In order to accomplish its purposes, this Order uses the following methods: (1) Restrict or prohibit uses that are dangerous to health, safety or property in times of flood, or cause excessive increases in flood heights or velocities; (2) Require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; (3) Control the alteration of natural flood plains, stream channels, and natural protective barriers, which are involved in the accommodation of floodwaters; • (4) Control filling, grading, dredging and other development which may increase flood damage; and (5) Prevent or regulate the construction of flood barriers which will unnaturally divert floodwaters or which may increase flood hazards to other lands. L J :.45 ARTICLE H DEFINITIONS Unless specifically defined below, words or phrases used in this Order shall be interpreted to give them the meaning they have in common usage and to give this Order its most reasonable application. APPEAL - means a request for a review of the Floodplain Administrator's interpretation of any provision of this Order or a request for a variance. AREA OF SHALLOW FLOODING - means a designated AO, AH, or VO zone on a community's Flood Insurance Rate Map (FIRM) with a one percent chance or greater annual • chance of flooding to an average depth of one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. AREA OF SPECIAL FLOOD HAZARD - is the land in the floodplain within a community subject to a one- percent or greater chance of flooding in any given year. The area may be designated as Zone A on the Flood Hazard Boundary Map (FHBM). After detailed rate making has been completed in preparation for publication of the FIRM, Zone A usually is refined into Zones A, AE, AH, AO, Al-30, A99, VO, V 1-30, VE or V. BASE FLOOD - means the flood having a one percent chance of being equaled or exceeded in any given year. BASEMENT - means any area of the building having its floor subgrade (below ground level) on all sides. BREAKAWAY WALL - means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation system:' CASH VALUE, MARKET VALUE, OR FAIR MARKET VALUE- shall mean the amount of money within a reasonable period of time, that a person desiring to sell, but not bound to do • so, could procure for the property from a person desiring and able to buy, but not bound to do so. COASTAL HIGH HAZARD AREA - means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from storms or seismic sources, including, but not limited to hurricane wave wash or tsunamis. The area is designated on the FIRM as Zone V 1-30, VE, or V. L. COMMISSIONERS' COURT - means the Commissioners' Court of Calhoun County, Texas. i • COUNTY - means the unincorporated areas of Calhoun County, Texas, CRITICAL FEATURE - means an integral and readily identifiable part of a flood protection system, without which the flood protection provided by the entire system would be compromised. DEVELOPMENT - means any man-made change in improved and unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. DWELLING OR DWELLING PROPERTY - means a structure designed for the occupancy of one to four families, including said structure while being constructed, altered, or repaired. ELEVATED BUILDING - means a nonbasement building (i) built, in the case of a building in Zones Al-30, AE, A, A99, AO, AH, B, C, X, and D, to have the top of the elevated floor, or in the case of a building in Zones V1-30, VE, or V, to have the bottom of the lowest horizontal structure member of the elevated floor elevated above the ground level by means of pilings, • columns (posts and piers), or shear walls parallel to the floor of the water and (ii) adequately anchored so as not to impair the structural integrity of the building during a flood of up to the magnitude of the base flood. In the case of Zones Al-30, AE, A, A99, AO, AH, B, C, X, and D, "elevated building" also includes a building elevated by means of fill or solid foundation perimeter walls with openings sufficient to facilitate the unimpeded movement of flood waters. In the case of Zones V 1-30, VE, or V, "elevated building" also includes a building otherwise meeting the definition of "elevated building," even though the lower area is enclosed by means of breakaway walls if the breakaway walls meet the standards of Section 60.3(e)(5) of the National Flood Insurance Program (NFIP) regulations. EXISTING CONSTRUCTION - means for the purposes of determining rates, structures for which the "start of construction" commenced before the effective date of the FIRM or before January 1, 1975, for FIRMS effective before that date. 'Existing construction" may also be referred to as "existing structures." EXISTING MANUFACTURED HOME PARK OR SUBDIVISION - means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouting of concrete pads) is completed before the effective date of the floodplain management regulations adopted by Calhoun County. Utilities must include electricity, water, and sewer. • EXISTING RECREATIONAL VEHICLE PARK - means a recreational vehicle park for which the construction of facilities for servicing the lots on which the recreational vehicles are to be parked (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of E the floodplain management regulations adopted by Calhoun County. Utilities must include 147 electricity, water, and sewer. EXPANSION TO AN EXISTING MANUFACTURED HOME PARK OR SUBDIVISION means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). FLOOD OR FLOODING - means a general and temporary condition of partial or complete inundation of normally dry land areas from: (1) the overflow of inland or tidal waters; or (2) the unusual and rapid accumulation or runoff of surface waters from any source. FLOOD HAZARD BOUNDARY MAP (FHBM) - means an official map of the county on • which Federal Emergency Management Agency (FEMA) has delineated where the boundaries of the flood related erosion areas having special hazards have been designated as Zone A. FLOOD INSURANCE RATE MAP (FIRM) - means an official map of a county, on which FEMA has delineated both the areas of special flood hazards and the risk premium zones applicable to the community. FLOOD INSURANCE STUDY - is the official report provided by the Federal Emergency Management Agency. The report contains flood profiles, water surface elevation of the base flood, as well as the Flood Boundary-Floodway Map. FLOODPLAIN ADMINISTRATOR - means the individual, appointed by the Commissioners' Court of Calhoun County, Texas, empowered and charged with the responsibility of implementing and carrying out the terms of this Order. When appropriate, the term, as used herein, shall also apply to any assistants to the Floodplain Administrator, who may be designated as assistants by the Commissioners' Court of Calhoun County, Texas. FLOODPLAIN OR FLOOD -PRONE AREA - means any land area susceptible to being inundated by water from any source (see definition of flooding). FLOODPLAIN MANAGEMENT - means the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works and floodplain management regulations. • FLOODPLAIN MANAGEMENT REGULATIONS - means zoning orders, subdivision regulations, building codes, health regulations, special purpose orders (such as a floodplain order, grading order and erosion control order) and other applications of police power. The term describes such state or local regulations, in any combination thereof, which provide standards for the purpose of flood damage prevention and reduction. FLOOD PROTECTION SYSTEM - means those physical structural works for which funds have been authorized, appropriated, and expended and which have been constructed specifically • to modify flooding in order to reduce the extent of the areas within a community subject to a "special flood hazard" and the extent of the depths of associated flooding. Such a system typically includes hurricane tidal barriers, dams, reservoirs, levees or dikes. These specialized flood modifying works are those constructed in conformance with sound engineering standards. FLOOD PROOFING - means any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. FLOODWAY (REGULATORY FLOODWAY) - means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. FUNCTIONALLY DEPENDENT USE - means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, but does not include long-term storage or related manufacturing facilities. HABITABLE FLOOR - means any floor usable for the following purposes which include working, sleeping, eating, cooking, recreation, or a combination thereof. A floor used only for storage is not a "habitable floor". HIGHEST ADJACENT GRADE - means the highest natural elevation of the ground surface Prior to construction next to the proposed walls of a structure. HISTORIC STRUCTURE - means any structure that is: (a) Listed individually in the National Register of Historic places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (b) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (c) Individually listed on a state inventory of historic places in states with historic Preservation programs which have been approved by the Secretary of Interior, or (d) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: • (1) By an approved state program as determined by the Secretary of the Interior or; (2) Directly by the Secretary of the Interior in states without approved programs. LEVEE - means a man-made structure, usually an earthen embankment, designed and • constructed in accordance with sound engineering practices to contain, control, or divert the flow of water so as to provide protection from temporary flooding. LEVEE SYSTEM - means a flood protection system which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in accordance with sound engineering practices. LOWEST FLOOR - means the lowest floor of the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking or vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided that such enclosure is not built so as to render the structure in violation of the applicable non -elevation design requirement of Section 60.3 of the NFIP regulations. MANUFACTURED HOME - means a structure transportable in one or more sections, which is • built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. The term "manufactured home" does not include a "recreational vehicle". For purposes of floodplain management, the term "manufactured home" also means park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. For insurance purposes, the term "manufactured home" does not include park trailers, travel trailers, and other similar vehicles. MANUFACTURED HOME PARK OR SUBDIVISION - means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale, for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is begun after effective date of the floodplain management regulations adopted by Calhoun County. Utilities must include electricity, water, and sewer. MEAN SEA LEVEL - means, for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown on a community's Flood Insurance Rate Map are referenced. MINOR REPAIR - means any repair, reconstruction or improvement of a structure, the cost of which is less than One Thousand Dollars ($1,000.00), or less than ten percent (10%) of the actual cash value of the structure either (a) before the improvement is started, or (b) if the structure has been damaged and is being restored, the value before the damage occurred. The lesser of these • amounts shall be applied to determine if a repair is a minor repair as contemplated in this Order. Minor repair is started when the first alteration of any wall, ceiling, floor, or other structural part of the building commences. NEW CONSTRUCTION - means, for the purpose of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such L structures. For floodplain management purposes, "new construction" means structures for which 150 • the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by Calhoun County and includes any subsequent improvements to such structures. NEW MANUFACTURED HOME PARK OR SUBDIVISION - means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by Calhoun County. Utilities must include electricity, water, and sewer. PRIMARY FRONTAL DUNE - means a continuous or nearly continuous mound or ridge of sand with relatively steep seaward and landward slopes immediately landward and adjacent to the beach and subject to erosion and overtopping from high tides and waves during major coastal storms. The inland limit of the primary frontal dune occurs at the point where there is a distinct change from a relatively steep slope to that of a relatively mild slope. RECREATIONAL VEHICLE - means a vehicle which is (i) built on a single chassis; (ii) 400 issquare feet or less when measured at the largest horizontal projections; (iii) designed to be self- propelled or permanently towable by a light duty truck; and (iv) designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. RECREATIONAL VEHICLE PARK - means a recreational vehicle park for which the construction of facilities for servicing the lots on which the recreational vehicles are to be parked (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is begun after the effective date of the floodplain management regulations adopted by Calhoun County. Utilities must include electricity, water, and sewer. r RIVERINE — means relating to, formed by, or resembling a river (including tributaries), stream, brook, etc. SAND DUNES - mean naturally occurring accumulations of sand in ridges or mounds landward of the beach. START OF CONSTRUCTION - (for other than new construction or substantial improvements under the Coastal Barrier Resources Act (Pub. L. 97-348)), includes substantial improvement and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent • construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets 151 n and/or walkways; nor does it include excavation for basement, footings, piers or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. STRUCTURE - means a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. SUBSTANTIAL DAMAGE - means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. SUBSTANTIAL IMPROVEMENT - means any repair, reconstruction, rehabilitation, addition, • or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure either, (1) before the improvement or repair is started, or (2) if the structure has been damaged, and is being restored, before the damage occurred. Substantial improvement is considered to occur when the first alteration of any wall, ceiling, floor, or structural part of the building commences, whether or not that alteration affects the external dimensions of the structure. This includes structures which have incurred "substantial damage", regardless of the actual repair work performed. The term does not, however, include either: (1) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the Iocal code enforcement official and which are the minimum necessary conditions or (2) Any alteration of an "historic structure", provided that the alteration will not preclude the structure's continued designation as an "historic structure." VARIANCE - is a grant of relief to a person from the requirement of this Order when specific enforcement would result in unnecessary hardship. A variance, therefore, permits construction or development in a manner otherwise prohibited by this Order. (For full requirements see Section 60.6 of the National Flood Insurance Program regulations.) VIOLATION - means the failure of a structure or other development to be fully compliant with the county's floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in Section 60.3(b)(5), (c)(4), (c)(10), (d)(3), (e)(2), (e)(4), or (e)(5) is presumed to be in violation until such time as that documentation is provided. • WATER SURFACE ELEVATION - means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929 (or other datum, where specified), of floods of various magnitudes and frequencies in the floodplains of coastal or riverine areas. n U ARTICLE III GENERAL PROVISIONS SECTION A. LANDS TO WHICH THIS ORDER APPLIES The Order shall apply to all areas of special flood hazard within the jurisdiction of Calhoun County. Texas. SECTION B. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD The areas of special flood hazard identified by the Federal Emergency Management Agency in a scientific and engineering report entitled, "The Flood Insurance Study for Calhoun County," dated January 6, 1984, with accompanying Flood Insurance Rate Maps and Flood Boundary- Floodway Maps (FIRM and FBFM) and any revisions thereto are hereby adopted by reference and declared to be 'a part of this Order. • SECTION C. ESTABLISHMENT OF DEVELOPMENT PERMIT A Development Permit shall be required to ensure conformance with the provisions of this Order. SECTION D. COMPLIANCE No structure or land shall hereafter be located, altered, or have its use changed without full compliance with the terms of this Order and other applicable regulations. SECTION E. ABROGATION AND GREATER This Order is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this Order and another Order, easement, covenant, or deed stringent restrictions conflict or overlap, whichever imposes the more restrictive shall prevail. SECTION F. INTERPRETATION In the interpretation and application of this Order, all provisions shall be: (1) considered as minimum requirements; • (2) liberally construed in favor of the governing body; and (3) deemed neither to limit nor repeal any other powers granted under State statutes. 10 153 SECTION G. WARNING AND DISCLAIMER OR LIABILITY The degree of flood protection required by this Order is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. This Order does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This Order shall not create liability on the part of the county or any official or employee thereof for any flood damages that result from reliance on this Order or any administrative decision lawfully made thereunder. Insurance may or may not be available, or if available, may or may not be affordable. L 11 • C J • 1.54 • ARTICLE IV ADMINISTRATION SECTION A. DESIGNATION OF THE FLOODPLAIN ADMINISTRATOR The Floodplain Administrator is hereby appointed to administer and implement the provisions of this Order and other appropriate sections of 44 CFR (National Flood Insurance Program Regulations) pertaining to floodplain management. (1) The Floodplain Administrator may also serve in other capacities for Calhoun County. (2) The Calhoun County Commissioners' Court may from time to time appoint and designate such assistants or alternates as it deems necessary for the enforcement of the Order. • SECTION B. DUTIES & RESPONSIBILITIES OF THE FLOODPLAIN ADMINISTRATOR Duties and responsibilities of the Floodplain Administrator shall include, but not be limited to, the following: (1) Maintain and hold open for public inspection all records pertaining to the provisions of this Order. (2) Review permit application to determine whether proposed building site, including the placement of manufactured homes, will be reasonably safe from flooding. (4) Review permits for proposed development to assure that all necessary permits have been obtained from those Federal, State or local governmental agencies (including Section 404 of the Federal Water Pollution Control, Act Amendments of 1972, 33 U.S.C. 1334) from which prior approval is required. (5) Where interpretation is needed as to the exact location of the boundaries of the areas of special flood hazards (for example, where there appears to be a conflict between a mapped boundary and actual field conditions) the Floodplain Administrator shall make the necessary interpretation. (6) Notify, in riverine situations, adjacent communities and the State Coordinating Agency which is the Texas Natural Resource Conservation Commission, prior to any alteration or • relocation of a watercourse, and submit evidence of such notification to the Federal Emergency Management Agency. Under the provisions of 44 CFR Chapter 1, Section 65.12, of the National Flood Insurance Program regulations, a county may approve certain L development in Zone Al-30, AE, AH, on the county's FIRM, which increases the water 12 255 • surface elevation of the base flood by more than one foot, provided that the community first applies for a conditional FIRM revision through FEMA (Conditional Letter of Map Revision). (7) Assure that the flood carrying capacity within the altered or relocated portion of any watercourse is maintained. (8) When base flood elevation data has not been provided in accordance with Article 3, Section B, the Floodplain Administrator shall obtain, review and reasonably utilize any base flood elevation data and floodway data available from a Federal, State or other source, in order to administer the provisions of Article 5. (9) When a regulatory floodway has not been designated, the Floodplain Administrator must require that no new construction, substantial improvements, or other development • (including fill) shall be permitted within Zones Al-30 and AE on the county's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the county. SECTION C. PERMIT (1) Application for a Development Permit shall be presented to the Floodplain Administrator on forms furnished by them and may include, but not be limited to, plans in duplicate drawn to scale showing the location, dimensions, and elevation of proposed landscape alterations, existing and proposed structures, including the placement of manufactured homes, and the location of the foregoing in relation to areas of special flood hazard. Additionally, the following information is required: Elevation (in relation to mean sea level), of the lowest floor (including basement) of all new and substantially improved structures; Elevation in relation to mean sea level to which any nonresidential structure shall be floodproofed; A certificate from a registered professional engineer or architect that the nonresidential floodproofed structure shall meet the floodproofmg criteria of Article 5, Section B(2); • Description of the extent to which any watercourse or natural drainage will be altered or relocated as a result of proposed development. Maintain a record of all such information in accordance with Article 4, Section (B)(1)• (2) Approval or denial of a Development Permit by the Floodplain Administrator shall be based on all of the provisions of this Order and the following relevant factors: 13 1.56 • The danger to life and property due to flooding or erosion damage; The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; The danger that materials may be swept onto other lands to the injury of others; The compatibility of the proposed use with existing and anticipated development; The safety of access to the property in times of flood for ordinary and emergency vehicles; The costs of providing governmental services during and after flood conditions including maintenance and repair of streets and bridges, and public utilities and facilities such as sewer, gas, electrical and water systems; t The expected heights, velocity, duration, rate of rise and sediment transport of the • floodwaters and the effects of wave action, if applicable, expected at the site; The necessity to the facility of a waterfront location, where applicable; The availability of alternative locations, not subject to flooding or erosion damage, for the proposed use; The relationship of the proposed use to the comprehensive plan for that area. I t (3) The Floodplain Administrator shall enforce the provisions of this regulation and a likewise authorized representative may enter any building, structure, or premises to perform any duty imposed on them by this regulation. t (4) Upon notice from the Floodplain Administrator that work on any building, structure, dike, bridge, or any improvement which would affect water drainage is being done contrary to the provisions of this regulation or in a dangerous or unsafe manner such work shall stop immediately; such notice shall be in writing and shall be given to the owner of the property or to their agent, or to the person doing the work, and shall state the conditions under which such work may be resumed. However, where an emergency exists, oral notice is sufficient. (5) The Floodplain Administrator may revoke a permit or approval issued under the provisions of this regulation in the event of any false statement or misrepresentation of a material fact in the application or plans upon which the approval or permit was based; • (6) Permits (A) When any owner, authorized agent, or contractor desires to construct, enlarge, alter, 14 157 • repair, or move any building, structure, or appurtenance thereto, (to include, without limitation by enumeration, the placement or affixing of any prefabricated structure or manufactured home to its permanent site) they shall first make application to the Floodplain Administrator for a permit and obtain the required permit therefore before commencing any such construction, repairs, or placement. Such permit shall authorize the recipient thereof to construct , repair, or place the building or structure in accordance with the information contained in the application for permit, but in no event shall such permit constitute authorization for construction or repair in any way affecting the structure other than as disclosed in said application. (B) Minor repairs may be made to existing structures with the approval of the Floodplain Administrator without a permit, providing that such repairs shall not violate any of the provisions of this Order. (C) Water, sewer, electricity, gas, or other utility service shall not be provided to any • structure in the unincorporated areas of Calhoun County unless a permit has been obtained for the structure pursuant to this Floodplain Management Order, and the structure is in compliance with the permit issued, or is exempt under the same regulations from obtaining a permit. The Floodplain Administrator shall contact all providers of utility services prior to the effective date of this Order and notify them of these requirements. SECTION D. VARIANCE PROCEDURES (1) The Appeal Board as established by the Commissioners' Court shall hear and render judgement on requests for variances from the requirements of this Order. i t. (2) The Appeal Board shall hear and render judgement on an appeal only when it is alleged there is an error in any requirement, decision, or determination made by the Floodplain r Administrator in the enforcement or administration of this Order. Any person or persons aggrieved by the decision of the Appeal Board may appeal such decision in the courts of competent jurisdiction. (3) The Floodplain Administrator shall maintain a record of all actions involving an appeal and shall report variances to the Federal Emergency Management Agency upon request. (4) Variances may be issued for new construction and substantial improvements to be erected • on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing the relevant factors in Section C(2) of this Article have been fully considered. As the lot size increases beyond the one- half acre, the technical justification required for issuing the variance increases. (5) Upon consideration of the factors noted above and the intent of this Order, the Appeal E Board may attach such conditions to the granting of variances as it deems necessary to 15 g,58 r� u further the purpose and objectives of this Order (Article 1, Section Q. (6) Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result. (7) Variances may be issued for the repair restoration, or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as an historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. (8) Prerequisites for granting variances: Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. Variances shall only be issued upon: showing a good and sufficient cause; • a determination that failure to grant the variance would result in exceptional hardship to the applicant, and A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or Orders. (9) Any application to whom a variance is granted shall be given written notice that the structure will be permitted to be built with the lowest floor elevation below the base flood elevation, and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation. (10) Variances may be issued by a county for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that: the criteria outlined in Article 4, Section D(1)-(9) are met, and the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety. Section E. VIOLATIONS AND PENALTIES • (1) No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this Order and other applicable regulations. Violation of the provisions of this Order by failure to comply with any of its requirements Eh; 159 (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Any person who violates this Order or fails to comply with any of its requirements is subject to a civil penalty of not more than $100 for each act of violation and for each day of violation, and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall prevent the Calhoun County Commissioners' Court from taking such other lawful action as is necessary to prevent or remedy any violation. If it appears that a person has violated, is violating, or is threatening to violate this Order, Calhoun County may institute a civil suit in district court for: (A) injunctive relief to restrain the person from continuing the violation or threat of violation, including an order directing the person to remove illegal improvements and restore preexisting conditions; (B) the assessment and recovery of the civil penalty provided above, or (C) both the injunctive relief and the civil penalty. (2) When a stop work order has been violated or in any event any person subject to the term so if this act commences construction or moving without first obtaining a building permit, then, in such event the County shall be entitled to a temporary restraining order, without notice, and complete injunctive relief to prohibit violations of this Order. Such temporary orders and injunctions shall be issued from the District Courts of Calhoun County, Texas, upon proper motion. (3) Those subject to penalties, includes, but is not limited to homeowners, property owners, contractors, builders, engineers, surveyors, architects, house movers, and sellers, servers, and movers of manufactured homes. (4) The Commissioners' Court of Calhoun County may enforce the terms and conditions of this Order against any violation or threat of violation through any remedy available to it, as provided by law. (5) Fees (A) No permit shall be issued until the fees prescribed in this section shall have been paid, nor shall an amendment to a permit be approved until the additional fee, if any shall have been paid. (B) In the event any person commences any work on a building or structure before obtaining the necessary permit from the Floodplain Administrator, such person shall pay two times the amount the building permit fee would have been. 17 • • • • (C) All fees provided hereunder shall be paid to the County Floodplain Administrator and upon receipt issued therefore, the Floodplain Administrator shall, if otherwise satisfied that the applicant is in complete conformity herewith issue the building permit. The County Floodplain Administrator shall be responsible for keeping accurate records of all receipts of fees hereunder. (D) For the issuance of a building permit on all buildings, structures or alterations requiring a building permit, the fees shall be paid at the time of the filing of the application, in accordance with the schedule of fees as set forth below. (1) All applications for permit shall be accompanied by a fee of $15.00 for processing and mailing where necessary. (2) The following schedule of fees for the issuance of development permits are: (a) For minor repairs no fee shall be required. (b) For all repairs, improvements, alterations, and construction, the value of • which exceeds the definition of minor repairs, the fee shall be $25.00, regardless of the zone. (c) For the moving of any building or structure (not including the removal of such buildings and structures from the county, and not including temporary buildings) the fee shall be $25.00. (d) For the installation, placing, or moving a manufactured home, modular home, travel trailer, recreational vehicle ("RV") or portable building (larger than 8' X 12') into or within the County, (not including removal from the county) the fee shall be $25.00. (3) The foregoing schedule of fees shall be in effect from and after the date hereof, and shall continue in effect until amended by subsequent resolution of this Commissioners' Court. 18 TL61 • ARTICLE V PROVISIONS FOR FLOOD HAZARD REDUCTION SECTION A. GENERAL STANDARDS In all areas of special flood hazards the following provisions are required for all new construction and substantial improvements: All new construction or substantial improvements shall be designed (or modified) and adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy; All new construction or substantial improvements shall be constructed by methods and • practices that minimize flood damage; All new construction or substantial improvements shall be constructed with materials resistant to flood damage; All new construction or substantial improvements shall be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding; All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system; New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the system and discharge from the systems into flood waters; and, On -site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. SECTION B. SPECIFIC STANDARDS In all areas of special flood hazards where base flood elevation data has been provided as set Is in (i) Article 3, Section B, (ii) Article 4, Section B(8), or (iii) Article 5, Section C(3), the following provisions are required: Residential Construction - new construction and substantial improvement of any residential structure shall have the lowest floor (including basement), elevated to or above the base flood elevation. A registered professional engineer, architect, or land surveyor shall submit a .L certification to the Floodplain Administrator that the standard of this subsection as proposed in 19 162 • Article 4, Section C(I)a., is satisfied. Nonresidential Construction - new construction and substantial improvements of any commercial, industrial or other nonresidential structure shall either have the lowest floor (including basement) elevated to or above the base flood level or together with attendant utility and sanitary facilities, be designed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. A registered professional engineer or architect shall develop and/or review structural design, specifications, and plans for the construction, and shall certify that the design and methods of construction are in accordance with accepted standards of practice as outlined in this subsection. A record of such certification which includes the specific elevation (in relation to mean sea level) to which such structures are floodproofed shall be maintained by the Floodplain Administrator. Enclosures - new construction and substantial improvements, with fully enclosed areas below the lowest floor that are usable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of • floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or meet or exceed the following minimum criteria: A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of floodwaters. Manufactured Homes - require that all manufactured homes to be placed within Zone A on a community's FHBM or FIRM shall be installed using methods and practices that minimize flood damage. For the purposes of this requirement, manufactured homes must be elevated and anchored to resist flotation, collapse, or lateral movement. Methods of anchoring may include, but are not limited to, use of over -the -top or frame ties to ground anchors. This requirement is in addition to applicable State and local anchoring requirements for resisting wind forces. Require that manufactured homes that are placed or substantially improved within Zones Al-30, AH, and AE on the community's FIRM on sites (i) outside of a manufactured home park or subdivision, (ii) in a new manufactured home park or subdivision, (iii) in an expansion to an existing manufactured home park or subdivision, or (iv) in an existing manufactured home park or subdivision on which a manufactured home has incurred "substantial damage" as a result of a • flood, be elevated on a permanent foundation such that the lowest floor of the manufactured home is elevated to or above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. L 20 163 • Require that manufactured homes be placed or substantially improved on sites in an existing manufactured home park or subdivision with Zones Al-30, AH and AE on the county's FIRM that are not subject to other provisions of this paragraph be elevated so that either: the lowest floor of the manufactured home is at or above the base flood elevation, or the manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than 36 inches above highest adjacent grade and be securely anchored to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. Recreational Vehicles - Require that recreational vehicles placed on sites within Zones Al-30, AH, and AE on the county's FIRM either: be on the site for fewer than 180 consecutive days, • be fully licensed and ready for highway use, or meet the permit requirements of Article 4, Section C(1), and the elevation and anchoring requirements for "manufactured homes" in the previous paragraph of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions. SECTION C. STANDARDS FOR SUBDIVISION PROPOSALS All subdivision proposals including the placement of manufactured home parks and subdivisions i shall be consistent with Article 1, Sections B, C, and D of this Order. All proposals for the development of subdivisions including the placement of manufactured home parks and subdivisions shall meet Development Permit requirements of Article 3, Section C; Article 4, Section C; and the provisions of Article 5 of this Order. Base flood elevation data shall be generated for subdivision proposals and other proposed development including the placement of manufactured home parks and subdivisions which is greater than 50 lots or 5 acres, whichever is lesser, if not otherwise provided pursuant to Article 3, Section B or Article 4, Section B (8) of this Order. • All subdivision proposals including the placement of manufactured home parks and subdivisions shall have adequate drainage provided to reduce exposure to flood hazards. All subdivision proposals including the placement of manufactured home parks and subdivisions shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize or eliminate flood damage. 21 164 n U shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize or eliminate flood damage. SECTION D. STANDARDS FOR AREAS OF SHALLOW FLOODING A( O/AH. B AND C ZONES) Located within the areas of special flood hazard established in Article 3, Section B, are areas designated as shallow flooding. These areas have special flood hazards associated with base flood depths of 1 to 3 feet where a clearly defined channel does not exist and where the path of flooding is unpredictable and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow; therefore, the following provisions apply: All new construction and substantial improvements of: residential structures have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least one foot if no depth number is specified). All new construction and substantial improvements of non-residential structures; • have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least one foot if no depth number is specified), or; together with attendant utility and sanitary facilities be designed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads of effects of buoyancy. A registered professional engineer or architect shall submit a certification to the Floodplain Administrator that the standards of this Section, as proposed in Article 4, Section C (1)a., are satisfied. Require within Zones AH or AO adequate drainage paths around structures on slopes, to guide floodwaters around and away from proposed structures. SECTION E. FLOODWAYS Floodways located within areas of special flood hazard established in Article 3, Section B, are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of floodwaters which carry debris, potential projectiles and erosion potential, the following provisions shall apply: • Encroachments are prohibited, including fill, new construction, substantial improvements and other development within the adopted regulatory floodway unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering 22 265 • the county during the occurrence of the base flood discharge. If Article 5, Section E (1) above is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article 5. Under the provisions of 44 CFR Chapter 1, Section 65.12, of the National Flood Insurance Regulations, a county may permit encroachments within the adopted regulatory floodway that would result in an increase in base flood elevations, provided that the community first applies for a conditional FIRM and floodway revision through FEMA. SECTION F. COASTAL HIGH HAZARD AREAS Located within the areas of special flood hazard established in Article 3, Section B, are areas designated as Coastal High Hazard Areas (Zones V1-30, VE, and/or V). These areas have special flood hazards associated with high velocity waters from tidal surges and hurricane wave • wash; therefore, in addition to meeting all provisions outlined in this Order, the following provisions must also apply: Obtain the elevation (in relation to mean seal level) of the bottom of the lowest structural member of the lowest floor (excluding pilings and columns) of all new and substantially improved structures, and whether or not such structures contain a basement. The Floodplain Administrator shall maintain a record of all such information. All new construction shall be located landward of the reach of mean high tide. All new construction and substantial improvements shall be elevated on pilings and columns so that: the bottom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns) is elevated to or above the base flood level; the pile or column foundation and structure attached thereto is anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Water loading values used shall be those associated with the base flood. Wind loading values used shall be those required by applicable State or local building standards. A registered professional engineer or architect shall develop or review the • structural design, specifications and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting additional provisions of (3)(i) and (ii) of this Section. Provide that all new construction and substantial improvements have the space below the lowest floor either free of obstruction or constructed with non- 23 '166 0 other structural damage to the elevated portion of the building or supporting foundation system. For the purpose of this section, a breakaway wall shall have a design safe loading resistance of not less than 10 and no more than 20 pounds per square foot. Use of breakaway walls which exceed a design safe loading resistance of 20 pounds per square foot (either by design or when so required by local or State codes) may be permitted only if a registered professional engineer or architect certifies that the designs proposed meet the following conditions: breakaway wall collapse shall result from a water load less than that which would occur during the base flood; and the elevated portion of the building and supporting foundation system shall not be subject to collapse, displacement, or other structural damage due to the effects of wind and water loads acting simultaneously on all building components (structural and nonstructural). Maximum wind and water loading values to be used in this determination shall each have one percent chance of being equaled or exceeded in any given year (100-year mean recurrence interval). If breakaway walls are utilized, such enclosed space shall be useable solely for parking of vehicles, building access, or storage. Such space shall not be used for human habitation. Prohibit the use of fill for structural support of buildings. Prohibit man-made alteration of sand dunes and mangrove stands which increase potential flood damage. Manufactured Homes - prohibit the placement of manufactured homes in any V Zone, Recreational Vehicles - placed on sites within Zones VI-30, V, and VE on the county's FIRM either (i) be on the site for fewer than 180 consecutive days, (ii) be fully licensed and ready for highway use, or (iii) meet the requirements in Article 3, Section C of this Order and paragraphs (1) through (6) below. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions. Recreational Vehicle Parks- must comply with the requirements discussed below. (1) a written emergency evacuation plan that includes maps and alternate vehicular access and egress routes. The plan must be approved by Calhoun County • Floodplain Administrator and must be posted at various locations throughout the RV Park and shall be distributed to the RV operator/owner upon entering the Park. L 24 167 • (2) An emergency warning system with required maintenance and periodic testing. Examples of emergency warning systems include, but are not limited to: a public address system, siren, or on -site resident. (3) RV's shall be required to remain moveable. No RV shall be allowed to remain in the Park when placed on permanent blocks, when tires are removed, or when tires are flat (not including times when tires are being repaired). (4) Egress of RV's should not be prevented by stored or fixed items, including, but not limited to: stairs or porches. (5) Each RV should be capable of evacuation at all times. For those RV's that are self -powered, they should be kept in running condition. For those RV's that are dependent on external power, a two -axle vehicle that is kept in running condition must accompany them. • (6) All permanent structures at the Park, including, but not limited to: restrooms, office facilities, and laundry facilities must meet the local requirements of the Calhoun County Floodplain Order. These local requirements include, but are not limited to, the elevation, sewerage, and utilities requirements. (7) Roads and streets in the RV Park shall be at least 20 feet wide and shall be constructed of suitable materials to ensure the roads remain passable in all weather conditions. It is hereby declared to the intention of the Calhoun County Commissioners' Court that the phrases, clauses, sentences, paragraphs, and sections of this Order are severable, and if any phrase, clause, sentence, paragraph or section of this Order shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Order, since the same would have been enacted by the Calhoun County Commissioners' Court, without the incorporation in this Order of any such unconstitutional phrase, clause sentences, paragraph or section.. 25 g��8 • Federal Emergency Management Agency 44 Code of Federal Regulations Part 60-Criteria for Land Management And Use Pages 233-248 Revised by Government Printing Office October 1, 1999 Reformatted By FEMA Region VI With no changes to the GPO Text U L 1C 9 TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE CHAPTER 1--FEDERAL EMERGENCY MANAGEMENT AGENCY PART 60--CRITERIA FOR LAND MANAGEMENT AND USE Subpart A --Requirements for Flood Plain Management Regulations Sec. 60.1 Purpose of subpart. 60.2 Minimum compliance with flood plain management criteria. 60.3 Flood plain management criteria for flood -prone areas. 60.4 Flood plain management criteria for mudslide (Le., mudflow)-prone areas. 60.5 Flood plain management criteria for flood -related erosion -prone areas. 60.6 Variances and exceptions. 60.7 Revisions of criteria for flood plain management regulations. 60.8 Definitions. Subpart B--Requirements for State Flood Plain Management Regulations 60.11 Purpose of this subpart. 60.12 Flood plain management criteria for State-owned properties in special hazard areas. 60.13 Noncompliance. Subpart C--Additional Considerations in Managing Flood -Prone, Mudslide (i.e., Mudflow)-Prone, and Flood -Related Erosion -Prone Areas 60.21 Purpose of this subpart. 60.22 Planning considerations for flood -prone areas. 60.23 Planning considerations for mudslide (Le., mudflow)-prone areas. 60.24 Planning considerations for flood -related erosion -prone areas. 60.25 Designation, duties, and responsibilities of State Coordinating Agencies. 60.26 Local coordination. Authority: 42 U.S.C. 4001 et seq.; Reorganization Plan No. 3 of 1978, 43 FR 41943, 3 CF7?,1978 Comp., p. 329; E.O. 12127 of Mar. 31, 1979,44 FR 19367,3 CFR, 1979 Comp., p. 376. Source: 41 FR 46975, Oct. 26, 1976, unless otherwise noted. Redesignated at 44 FR 31177, May 31, 1979. • is 170 • Subpart A --Requirements for Flood Plain Management Regulations See. 60.1 Purpose of subpart. (a) The Act provides that flood insurance shall not be sold or renewed under the program within a community, unless the community has adopted adequate flood plain management regulations consistent with Federal criteria. Responsibility for establishing such criteria is delegated to the Administrator. (b) This subpart sets forth the criteria developed in accordance with the Act by which the Administrator will determine the adequacy of a community's flood plain management regulations. These regulations must be legally -enforceable, applied uniformly throughout the community to all privately and publicly owned land within flood -prone, mudslide (Le., mudflow) or flood -related erosion areas, and the community must provide that the regulations take precedence over any less restrictive • conflicting local laws, ordinances or codes. Except as otherwise provided in Sec. 60.6, the adequacy of such regulations shall be determined on the basis of the standards set forth in Sec. 60.3 for flood -prone areas, Sec. 60.4 for mudslide areas and Sec. 60.5 for flood - related erosion areas. (c) Nothing in this subpart shall be construed as modifying or replacing the general requirement that all eligible communities must take into account flood, mudslide (Le., mudflow) and flood -related erosion hazards, to the extent that they are known, in all official actions relating to land management and use. (d) The criteria set forth in this subpart are minimum standards for the adoption of flood plain management regulations by flood -prone, mudslide (Le., mudflow)-prone and flood -related erosion -prone communities. Any community may exceed the minimum criteria under this part by adopting more comprehensive flood plain management !!Page 234]] regulations utilizing the standards such as contained in subpart C of this part. In some instances, community officials may have access to information or knowledge of conditions that require, particularly for human safety, higher standards than the minimum criteria set forth in subpart A of this part. Therefore, any flood plain management regulations adopted by a State or a community which are more restrictive isthan the criteria set forth in this part are encouraged and shall take precedence. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 1984] Sec. 60.2 Minimum compliance with flood plain management criteria. (a) A flood -prone community applying for flood insurance eligibility shall meet the standards of Sec. 60.3(a) in order to become eligible if a FHBM has not been issued for the community at the time of application. Thereafter, the community will be given a period of six months from the date the, Administrator provides the data set forth in Sec. 60.3(b), (c), (d), (e) or (f), in which to meet the requirements of the applicable paragraph. If a community has received a FEBM, but has not yet applied for Program eligibility, the community shall apply for eligibility directly under the standards set forth in Sec. 603(b). Thereafter, the community will be given a period of six months from the date the Administrator provides the data set forth in Sec. 60.3(c), (d), (e) or (f) in which to meet the requirements of the applicable paragraph. (b) A mudslide (Le., mudflow)-prone community applying for flood insurance eligibility shall meet the standards of Sec. 60.4(a) to become eligible. Thereafter, the community will be given a period of six months from the date the mudslide (ie., mudflow) areas having special mudslide hazards are delineated in which to meet the requirements of Sec. 60.4(b). (c) A flood -related erosion -prone community applying for flood insurance eligibility shall meet the standards of Sec. 60.5(a) to become eligible. Thereafter, the community will be given a period of six months from the date the flood -related erosion areas having special erosion hazards are delineated in which to meet the requirements of Sec. 60.5(b). (d) Communities identified in part 65 of this subchapter as containing more than one type of hazard (e.g., any combination of special flood, mudslide (Le., mudflow), and flood -related erosion hazard areas) shall adopt flood plain management regulations for each type of hazard consistent with the requirements of Secs. 60.3, 60.4 and 60.5. (e) Local flood plain management regulations may be submitted to the State Coordinating Agency designated pursuant to Sec. 60.25 for its advice and concurrence. The submission to the State shall clearly describe proposed enforcement procedures. (f) The community official responsible for submitting annual or biennial reports to the Administrator pursuant to Sec. 59.22(b)(2) of this subchapter shall also submit copies of each annual or biennial report to any State Coordinating Agency. (g) A community shall assure that its comprehensive plan is consistent with the flood plain management objectives of this part. (h) The community shall adopt and enforce flood plain management regulations based on data provided by the Administrator. Without prior • • • J.I' + • approval of the Administrator, the community shall not adopt and enforce flood plain management regulations based upon modified data reflecting natural or man-made physical changes. (41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 29318, June 24, 1983; 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 1984; 50 FR 36024, Sept. 4, 1985; 59 FR 53598, Oct. 25, 1994; 62 FR 55716, Oct. 27, 19971 Sec. 60.3 Flood plain management criteria for flood -prone areas. The Administrator will provide the data upon which flood plain management regulations shall be based. If the Administrator has not provided sufficient data to furnish a basis for these regulations in a particular community, the community shall obtain, review and reasonably utilize data available from other Federal, State or other sources pending receipt of data from • [[Page 23511 the Administrator. However, when special flood hazard area designations and water surface elevations have been furnished by the Administrator, they shall apply. The symbols defining such special flood hazard designations are set forth in Sec. 64.3 of this subchapter. In all cases the minimum requirements governing the adequacy of the flood plain management regulations for flood -prone areas adopted by a particular community depend on the amount of technical data formally provided to the community by the Administrator. Minimum standards for communities 1 are as follows: (a) When the Administrator has not defined the special flood hazard areas within a community, has not provided water surface elevation data, and has not provided sufficient data to identify the floodway or coastal high hazard area, but the community has •indicated the presence of such hazards by submitting an application to participate in the Program, the community shall: (1) Require permits for all proposed construction or other development in the community, including the placement of manufactured homes, so that it may determine whether such construction or other development is proposed within flood -prone areas; (2) Review proposed development to assure that all necessary permits have been received from those governmental agencies from which approval • is required by Federal or State law, including section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33 U.S.C. 1334; (3) Review all permit applications to determine whether proposed building sites will be reasonably safe from flooding. If a proposed building site is in a flood -prone area, all new construction and substantial improvements shall (i) be designed (or modified) and :173 adequately anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy, (ii) be constructed with materials resistant to flood damage, (iii) be constructed by methods and practices that minimize flood damages, and (iv) be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. (4) Review subdivision proposals and other proposed new development, including manufactured home parks or subdivisions, to determine whether such proposals will be reasonably safe from flooding. If a subdivision proposal or other proposed new development is in a flood -prone area, any such proposals shall be reviewed to assure that (i) all such proposals are consistent with the need to minimize flood damage within the flood - prone area, (ii) all public utilities and facilities, such as sewer, gas, electrical, and water systems are located and constructed to minimize or eliminate flood damage, and (iii) adequate drainage is provided to reduce exposure to flood hazards; (5) Require within flood -prone areas new and replacement water supply systems to be designed to minimize or eliminate infiltration of flood waters into the systems; and (6) Require within flood -prone areas (i) new and replacement sanitary sewage systems to be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters and (ii) onsite waste disposal systems to be located to avoid impairment to them or contamination from them during flooding. • • (b) When the Administrator has designated areas of special flood hazards (A zones) by the publication of a community's FHBM or FIRM, but has neither produced water surface elevation data nor identified a floodway or coastal high hazard area, the community shall: (1) Require permits for all proposed construction and other developments including the placement of manufactured homes, within Zone A on the community's FHBM or FIRM; (2) Require the application of the standards in paragraphs (a) (2), is(3), (4), (5) and (6) of this section to development within Zone A on the community's FHBM or FIRM; ([Page236]J (3) Require that all new subdivision proposals and other proposed developments (including proposals for manufactured home parks and subdivisions) greater than 50 lots or 5 acres, whichever is the lesser, include within such proposals base flood elevation data; (4) Obtain, review and reasonably utilize any base flood elevation -174 • and floodway data available from a Federal, State, or other source, including data developed pursuant to paragraph (b)(3) of this section, as criteria for requiring that new construction, substantial improvements, or other development in Zone A on the community's FHBM or FIRM meet the standards in paragraphs (c)(2), (c)(3), (c)(5), (c)(6), (c)(12), (c)(14), (d)(2) and (d)(3) of this section; (5) Where base flood elevation data are utilized, within Zone A on the community's FHBM or FIRM: (i) Obtain the elevation (in relation to mean sea level) of the lowest floor (including basement) of all new and substantially improved structures, and (ii) Obtain, if the structure has been floodproofed in accordance with paragraph (c)(3)(ii) of this section, the elevation (in relation to mean sea level) to which the structure was floodproofed, and (iii) Maintain a record of all such information with the official designated by the community under Sec. 59.22 (a)(9)(iii); (6) Notify, in riverine situations, adjacent communities and the State Coordinating Office prior to any alteration or relocation of a • watercourse, and submit copies of such notifications to the Administrator; (7) Assure that the flood carrying capacity within the altered or relocated portion of any watercourse is maintained; (8) Require that all manufactured homes to be placed within Zone A on a community's FHBM or FIRM shall be installed using methods and practices which minimize flood damage. For the purposes of this requirement, manufactured homes must be elevated and anchored to resist flotation, collapse, or lateral movement. Methods of anchoring may include, but are not to be limited to, use of over -the -top or frame ties to ground anchors. This requirement is in addition to applicable State and local anchoring requirements for resisting wind forces. W When the Administrator has provided a notice of final flood elevations for one or more special flood hazard areas on the community's FIRM and, if appropriate, has designated other special flood hazard areas without base flood elevations on the community's FIRM, but has not identified a regulatory floodway or coastal high hazard area, the community shall: (1) Require the standards of paragraph (b) of this section within all Al-30 zones, AE zones, A zones, AH zones, and AO zones, on the community's FIRM; (2) Require that all new construction and substantial improvements • of residential structures within Zones Al-30, AE and AH zones on the community's FIRM have the lowest floor (including basement) elevated to or above the base flood level, unless the community is granted an exception by the Administrator for the allowance of basements in accordance with Sec. 60.6 (b) or (c); 175 • (3) Require that all new construction and substantial improvements of non-residential structures within Zones Al-30, AE and AH zones on the community's firm (i) have the lowest floor (including basement) elevated to or above the base flood level or, (ii) together with attendant utility and sanitary facilities, be designed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; (4) Provide that where a non-residential structure is intended to be made Watertight below the base flood level, (i) a registered professional engineer or architect shall develop and/or review structural design, specifications, and plans for the construction, and shall certify that the design and methods of construction are in accordance with accepted standards of practice for meeting the • applicable provisions of paragraph (c)(3)(ii) or (c)(8)(ii) of this section, and (ii) a record of such certificates which includes the specific elevation (in relation to mean sea level) [[Page 237]] to which such structures are floodproofed shall be maintained with the official designated by the community under Sec. 59.22(a)(9)(iii); (5) Require, for all new construction and substantial improvements, that fully enclosed areas below the lowest floor that are usable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or meet or exceed the following minimum criteria: A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of floodwaters. (6) Require that manufactured homes that are placed or substantially • improved within Zones Al-30, AH, and AE on the community's FIRM on sites (i) Outside of a manufactured home park or subdivision, (ii) In a new manufactured home park or subdivision, (iii) In an expansion to an existing manufactured home park or subdivision, or (iv) In an existing manufactured home park or subdivision on which a manufactured home has incurred "substantial damage" as the result of a flood, be elevated on a permanent foundation such that the lowest floor jr76 • of the manufactured home is elevated to or above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist floatation collapse and lateral movement. (7) Require within any AO zone on the community's FIRM that all new construction and substantial improvements of residential structures have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least two feet if no depth number is specified); (8) Require within any AO zone on the community's FIRM that all new construction and substantial improvements of nonresidential structures (i) have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least two feet if no depth number is specified), or (ii) together with attendant utility and sanitary facilities be completely floodproofed to that level to meet the floodproofmg standard specified in Sec. 60.3(c)(3)(ii); (9) Require within any A99 zones on a community's FIRM the standards of paragraphs (a)(1) through (a)(4)(i) and (b)(5) through (b)(9) of this • section; (10) Require until a regulatory floodway is designated, that no new construction, substantial improvements, or other development (including fill) shall be permitted within Zones Al-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the community. (11) Require within Zones AH and AO, adequate drainage paths around structures on slopes, to guide floodwaters around and away from proposed structures. (12) Require that manufactured homes to be placed or substantially improved on sites in an existing manufactured home park or subdivision within Zones A-1-30, AH, and AE on the community's FIRM that are not subject. to the provisions of paragraph (c)(6) of this section be elevated so that either (i) The lowest floor of the manufactured home is at or above the base flood elevation, or (ii) The manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than 36 inches in height above grade and be securely anchored to an adequately anchored foundation system to • UPage 23811 resist floatation, collapse, and lateral movement. (13) Notwithstanding any other provisions of Sec. 60.3, a community may approve certain development in Zones Al-30, AE, and AH, on the 177 • community's FIRM which increase the water surface elevation of the base flood by more than one foot, provided that the community first applies for a conditional FIRM revision, fulfills the requirements for such a revision as established under the provisions of Sec. 65.12, and receives the approval of the Administrator. (14) Require that recreational vehicles placed on sites within Zones Al-30, AH, and AE on the community's FIRM either (i) Be on the site for fewer than 180 consecutive days, (ii) Be fully licensed and ready for highway use, or (iii).Meet the permit requirements of paragraph (b)(1) of this section and the elevation and anchoring requirements for "manufactured homes" in paragraph (c)(6) of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type • utilities and security devices, and has no permanently attached additions. (d) When the Administrator has provided a notice of final base flood elevations within Zones Al-30 and/or AE on the community's FIRM and, if appropriate, has designated AO zones, AH zones, A99 zones, and A zones on the community's FIRM, and has provided data from which the community shall designate its regulatory floodway, the community shall: (1) Meet the requirements of paragraphs (c) (1) through (14) of this section; (2) Select and adopt a regulatory floodway based on the principle that the area chosen for the regulatory floodway must be designed to carry the waters of the base flood, without increasing the water surface elevation of that flood more than one foot at any point; (3) Prohibit encroachments, including fill, new construction, substantial improvements, and other development within the adopted regulatory floodway unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed encroachment would not result in any increase in flood levels within the community during the occurrence of the base flood discharge; (4) Notwithstanding any other provisions of Sec. 60.3, a community may permit encroachments within the adopted regulatory floodway that • would result in an increase in base flood elevations, provided that the community first applies for a conditional FIRM and floodway revision, fulfills the requirements for such revisions as established under the provisions of Sec. 65.12, and receives the approval of the Administrator. (e) When the Administrator has provided a notice of final base flood elevations within Zones Al-30 and/or AE on the community's FIRM and, if appropriate, has designated AH zones, AO zones, A99 zones, and A zones on the community's FIRM, and has identified on the community's FIRM coastal high hazard areas by designating Zones V 1-30, VE, and/or V, the community shall: (1) Meet the requirements of paragraphs (c)(1) through (14) of this section; (2) Within Zones V1-30, VE, and V on a community's FIRM, (i) obtain the elevation (in relation to mean sea level) of the bottom of the lowest structural member of the lowest floor (excluding pilings and columns) of all new and substantially improved structures, and whether or not such structures contain a basement, and (ii) maintain a record of all such information with the official designated by the community under Sec. 59.22(a) (9)(iii); (3) Provide that all new construction within Zones V 1-30, VE, and V on the community's FIRM is located landward of the reach of mean high tide; (4) Provide that all new construction and substantial improvements in Zones V 1-30 and VE, and also Zone V if base flood elevation data is available, on the community's FIRM, are elevated on pilings and columns • so that (i) the bottom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns) is elevated to [[Page239]1 or above the base flood level; and (d) the pile or column foundation and structure attached thereto is anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Water loading values used shall be those associated with the base flood. Wind loading values used shall be those required by applicable State or local building standards. A registered professional engineer or architect shall develop or review the structural design, specifications and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting the provisions of paragraphs (e)(4) (i) and (u) of this section. (5) Provide that all new construction and substantial improvements within Zones V 1-30, VE, and V on the community's FIRM have the space below the lowest floor either free of obstruction or constructed with non -supporting breakaway walls, open wood lattice -work, or insect screening intended to collapse under wind and water loads without causing collapse, displacement, or other structural damage to the elevated portion of the building or supporting foundation system. For • the purposes of this section, a break -way wall shall have a design safe loading resistance of not less than 10 and no more than 20 pounds per square foot. Use of breakway walls which exceed a design safe loading resistance of 20 pounds per square foot (either by design or when so -- required by local or State codes) may be permitted only if a registered professional engineer or architect certifies that the designs proposed • FIRM, the community shall: (1) Meet the requirements of paragraph (a) of this section; and (2) Adopt and enforce a grading ordinance or regulation in accordance with data supplied by the Administrator which (i) regulates the location of foundation systems and utility systems of new construction and substantial improvements, (ii) regulates the location, drainage and maintenance of all excavations, cuts and fills and planted slopes, (iii) provides special requirements for protective measures including but not necessarily limited to retaining walls, buttress fills, sub -drains, diverter terraces, benchings, etc., and (iv) requires engineering drawings and specifications to be submitted for all corrective measures, accompanied by supporting soils engineering and geology reports. Guidance may be obtained from the provisions of the 1973 edition and any subsequent edition of the Uniform Building Code, • sections 7001 through 7006, and 7008 through 7015. The Uniform Building Code is published by the International Conference of Building Officials, 50 South Los Robles, Pasadena, California 91101. 141 FR 46975, 0cf. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 19841 Sec. 60.5 Flood plain management criteria for flood -related erosion - prone areas. The Administrator will provide the data upon which flood plain management regulations for flood -related erosion -prone areas shall be based. If the Administrator has not provided sufficient data to furnish a basis for these regulations in a particular community, the community shall obtain, review, and reasonably utilize data available from other Federal, State or other sources, pending receipt of data from the Administrator. However, when special flood -related erosion hazard area designations have been furnished by the Administrator they shall apply. The symbols defining such special flood -related erosion hazard designations are set forth in Sec. 64.3 of this subchapter. In all cases the minimum requirements governing the adequacy of the flood plain management regulations for flood -related erosion -prone areas adopted by a particular community depend on the amount of technical data provided • to the community by the Administrator. Minimum standards for communities are as follows: (a) When the Administrator has not yet identified any area within the community as having special flood -related erosion hazards, but the community has indicated the presence of such hazards by submitting an application to participate in the Program, the community shall (1) Require the issuance of a permit for all proposed construction, or other development in the area of flood -related erosion hazard, as it is known to the community; ISO r� u r- meet the following conditions: (i) Breakaway wall collapse shall result from a water load less than that which would occur during the base flood; and, (ii) The elevated portion of the building and supporting foundation system shall not be subject to collapse, displacement, or other structural damage due to the effects of wind and water loads acting simultaneously on all building components (structural and non- structural). Water loading values used shall be those associated with r the base flood. Wind loading values used shall be those required by applicable State or local building standards. Such enclosed space shall be useable solely for parking of vehicles, building access, or storage. (6) Prohibit the use of fill for structural support of buildings within Zones V 1-30, VE, and V on the community's FIRM; (7) Prohibit man-made alteration of sand dunes and mangrove stands r within Zones V 1-30, VE, and V on the community's FIRM which would L increase potential flood damage. (8) Require that manufactured homes placed or substantially improved within Zones V 1-30, V, and VE on the community's FIRM on sites (i) Outside of a manufactured home park or subdivision, (ii) In a new manufactured home park or subdivision, (iii) In an expansion to an existing manufactured home park or subdivision, or (iv) In an existing manufactured home park or subdivision on which a manufactured home has incurred "substantial damage" as the result of a flood, meet the standards of paragraphs (e)(2) through (7) of this section and that manufactured homes placed or substantially improved on f other sites in an existing manufactured home park or subdivision within L Zones VI-30, V, and VE on the community's FIRM meet the requirements of paragraph (c)(12) of this section. (9) Require that recreational vehicles placed on sites within Zones V1-30, V, and VE on the community's FIRM either (i) Be on the site for fewer than 180 consecutive days, (ii) Be fully licensed and ready for highway use, or (iu) Meet the requirements in paragraphs (b)(1) and (e) (2) through (7) of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions. (f) When the Administrator has provided a notice of final base flood elevations within Zones Al-30 or AE on • [[Page240JJ the community's FIRM, and, if appropriate, has designated AH zones, AO zones, A99 zones, and A zones on the community's FIRM, and has identified flood protection restoration areas by designating Zones AR, c 11 w (2) Require review of each permit application to determine whether the proposed site alterations and improvements will be reasonably safe from flood -related erosion and will not cause [[Page24211 flood -related erosion hazards or otherwise aggravate the existing flood - related erosion hazard; and (3) If a proposed improvement is found to be in the path of flood - related erosion or to increase the erosion hazard, require the improvement to be relocated or adequate protective measures to be taken which will not aggravate the existing erosion hazard. (b) When the Administrator has delineated Zone E on the community's FIRM, the community shall (1) Meet the requirements of paragraph (a) of this section; and (2) Require a setback for all new development from the ocean, lake, bay, riverfront or other body of water, to create a safety buffer consisting of a natural vegetative or contour strip. This buffer will be designated by the Administrator according to the flood -related erosion hazard and erosion rate, in conjunction with the anticipated "useful life" of structures, and depending upon the geologic, hydrologic, topographic and climatic characteristics of the community's land. The buffer may be used for suitable open space purposes, such as for agricultural, forestry, outdoor recreation and wildlife habitat areas, and for other activities using temporary and portable structures only. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 19841 Sec. 60.6 Variances and exceptions. (a) The Administrator does not set forth absolute criteria for granting variances from the criteria set forth in Secs. 60.3, 60.4, and 60.5. The issuance of a variance is for flood plain management purposes only. Insurance premium rates are determined by statute according to actuarial risk and will not be modified by the granting of a variance. The community, after examining the applicant's hardships, shall approve or disapprove a request. While the granting of variances generally is limited to a lot size less than one-half acre (as set forth in paragraph (a)(2) of this section), deviations from that limitation may occur. However, as the lot size increases beyond one-half acre, the technical justification required for issuing a variance increases. The Administrator may review a community's findings justifying the granting of variances, and if that review indicates a pattern inconsistent with the objectives of sound flood plain management, the Administrator may take appropriate action under Sec. 59.24(b) of this subchapter. Variances may be issued for the repair or rehabilitation of historic • r: • 182 n U structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. Procedures for the granting of variances by a community are as follows; (1) Variances shall not be issued by a community within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result; (2) Variances may be issued by a community for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the procedures of paragraphs (a) (3), (4), (5) and (6) of this section; (3) Variances shall only be issued by a community upon (i) a showing of good and sufficient cause, (ii) a determination that failure to grant the variance would result in exceptional hardship to the applicant, and (iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, • extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances; (4) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief, (5) A community shall notify the applicant in writing over the signature of a community official that (i) the issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25 for $100 of insurance coverage and (ii) such construction below f[Page 243]] the base flood level increases risks to life and property. Such notification shall be maintained with a record of all variance actions as required in paragraph (a)(6) of this section; and (6) A community shall (i) maintain a record of all variance actions, including justification for their issuance, and (ii) report such variances issued in its annual or biennial report submitted to the Administrator. (7) Variances may be issued by a community for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that (i) the criteria • of paragraphs (a)(1) through (a)(4) of this section are met, and (b) the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety. (b)(1) The requirement that each flood -prone, mudslide (Le., 183 • mudflow)-prone, and flood -related erosion prone community must adopt and submit adequate flood plain management regulations as a condition of initial and continued flood insurance eligibility is statutory and cannot be waived, and such regulations shall be adopted by a community within the time periods specified in Secs. 60.3, 60.4 or Sec. 60.5. However, certain exceptions from the standards contained in this subpart may be permitted where the Administrator recognizes that, because of extraordinary circumstances, local conditions may render the application of certain standards the cause for severe hardship and gross inequity for a particular community. Consequently, a community proposing the adoption of flood plain management regulations which vary from the standards set forth in Secs. 60.3, 60.4, or Sec. 60.5, shall explain in writing to the Administrator the nature and extent of and the reasons for the exception request and shall include sufficient supporting • economic, environmental, topographic, hydrologic, and other scientific and technical data, and data with respect to the impact on public safety and the environment. f (2) The Administrator shall prepare a Special Environmental Clearance to determine whether the proposal for.an exception under paragraph (b)(1) of this section will have significant impact on the human environment. The decision whether an Environmental Impact Statement or other environmental document will be prepared, will be made in accordance with the procedures set out in 44 CFR part 10. Ninety or more days may be required for an environmental quality clearance if the proposed exception will have significant impact on the human environment thereby requiring an EIS. (c) A community may propose flood plain management measures which adopt standards for floodproofed residential basements below the base r flood level in zones Al-30, AH, A0, and AE which are not subject to tidal flooding. Nothwithstanding the requirements of paragraph (b) of this section the Administrator may approve the proposal provided that: (1) The community has demonstrated that areas of special flood hazard in which basements will be permitted are subject to shallow and low velocity flooding and that there is adequate flood warning time to ensure that all residents are notified of impending floods. For the purposes of this paragraph flood characteristics must include: • (i) Flood depths that are five feet or less for developable lots that are contiguous to land above the base flood level and three feet or less for other lots; (ii) Flood velocities that are five feet per second or less; and (iii) Flood warning times that are 12 hours or greater. Flood warning titres of two hours or greater may be approved if the community demonstrates that it has a flood warning system and emergency plan in operation that is adequate to ensure safe evacuation of flood plain residents. (2) The community has adopted flood plain management measures that 1 `• • to revise their flood plain management regulations to comply with any such changes. Sec.60.8 Definitions. The definitions set forth in part 59 of this subchapter are applicable to this part. Subpart B--Requirements for State Flood Plain Management Regulations Sec. 60.11 Purpose of this subpart. (a) A State is considered a "community" pursuant to Sec. 59.1 of this subchapter; and, accordingly, the Act provides that flood insurance shall not be sold or renewed under the Program unless a community has adopted adequate flood plain management regulations consistent with criteria established by the Administrator. • (b) This subpart sets forth the flood plain management criteria required for State-owned properties located within special hazard areas identified by the Administrator. A State shall satisfy such criteria as a condition to the purchase of a Standard Flood Insurance Policy for a State-owned structure or its contents, or as a condition to the approval by the Administrator, pursuant to part 75 of this subchapter, of its plan of self-insurance. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 44552, Sept. 29, 1983: 49 FR 4751, Feb. 8, 1984] Sec. 60.12 Flood plain management criteria for State-owned properties in special hazard areas. (a) The State shall comply with the minimum flood plain management criteria set forth in Secs. 60.3, 60.4, and 60.5. A State either shall: (1) Comply with the flood plain management requirements of all local communities participating in the program in which State-owned properties are located; or (2) Establish and enforce flood plain management regulations which, at a minimum, satisfy the criteria set forth in Secs. 60.3, 60.4, and 60.5. (b) The procedures by which a state government adopts and administers flood plain management regulations satisfying the criteria set forth in [[Page245]J Sec. Sec. 60.3, 60.4 and 60.5 may vary from the procedures by which 185 local governments satisfy the criteria. (c) If any State-owned property is located in a non -participating local community, then the State shall comply with the requirements of paragraph (a)(2) of this section for the property. Sec.60.13 Noncompliance. If a State fails to submit adequate flood plain management regulations applicable to State-owned properties pursuant to Sec. 60.12 within six months of the effective date of this regulation, or fails to adequately enforce such regulations, the State shall be subject to suspensive action pursuant to Sec. 59.24. Where the State fails to adequately enforce its flood plain management regulations, the Administrator shall conduct a hearing before initiating such suspensive action. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979. as amended at 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 19841 Subpart C--Additional Considerations in Managing Flood -Prone, Mudslide (i.e., Mudflow)-Prone and Flood -Related Erosion -Prone Areas Sec. 60.21 Purpose of this subpart. The purpose of this subpart is to encourage the formation and adoption of overall comprehensive management plans for flood -prone, mudslide (Le., mudflow)-prone and flood -related erosion -prone areas. While adoption by a community of the standards in this subpart is not mandatory, the community shall completely evaluate these standards. Sec. 60.22 Planning considerations for flood -prone areas. (a) The flood plain management regulations adopted by a community for flood -prone areas should: (1) Permit only that development of flood -prone areas which (i) is appropriate in light of the probability of flood damage and the need to reduce flood losses, (ii) is an acceptable social and economic use of the land in relation to the hazards involved, and (iii) does not increase the danger to human life; (2) Prohibit nonessential or improper installation of public utilities and public facilities in flood -prone areas. (b) In formulating community development goals after the occurrence of a flood disaster, each community shall consider-- (1) Preservation of the flood -prone areas for open space purposes; • • tze n U (2) Relocation of occupants away from flood -prone areas; (3) Acquisition of land or land development rights for public purposes consistent with a policy of minimization of future property losses; (4) Acquisition of frequently flood -damaged structures; (c) In formulating community development goals and in adopting flood plain management regulations, each community shall consider at least the following factors-- (1) Human safety; (2) Diversion of development to areas safe from flooding in light of the need to reduce flood damages and in light of the need to prevent environmentally incompatible flood plain use; (3) Full disclosure to all prospective and interested parties (including but not limited to purchasers and renters) that (i) certain structures are located within flood -prone areas, (ii) variances have been granted for certain structures located within flood -prone areas, and (iii) premium rates applied to new structures built at elevations below the base flood substantially increase as the elevation decreases; • (4) Adverse effects of flood plain development on existing development; (5) Encouragement of floodproofmg to reduce flood damage; (6) Flood warning and emergency preparedness plans; (7) Provision for alternative vehicular access and escape routes when normal routes are blocked or destroyed by flooding; (8) Establishment of minimum floodproofmg and access requirements for schools, hospitals, nursing homes, orphanages, penal institutions, fire stations, police stations, communications centers, water and sewage pumping stations, and other public or quasi -public facilities already located in the [[Page2461] flood -prone area, to enable them to withstand flood damage, and to facilitate emergency operations; (9) Improvement of local drainage to control increased runoff that might increase the danger of flooding to other properties; (10) Coordination of plans with neighboring community's flood plain management programs; (11) The requirement that all new construction and substantial improvements in areas subject to subsidence be elevated above the base flood level equal to expected subsidence for at least a ten year period; • (12) For riverine areas, requiring subdividers to furnish delineations for floodways before approving a subdivision; (13) Prohibition of any alteration or relocation of a watercourse, except as part of an overall drainage basin plan. In the event of an overall drainage basin plan, provide that the flood carrying capacity within the altered or relocated portion of the watercourse is 187 • R1 Base flood means the flood having a one percent chance of being equaled or exceeded in any given year. Basement means any area of the building having its floor subgrade (below ground level) on all sides. Breakaway wall means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation system. Buildin --see strucuere. C Chargeable rates mean the rates established by the Administrator pursuant to section 1308 of • the Act for first layer limits of flood insurance on existing structures. Chief Executive Officer of the community (CEO) means the official of the community who is charged with the authority to implement and administer laws, ordinances and regulations for that community. Coastal high hazard area means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from storms or seismic sources. Community means any State or area or political subdivision thereof, or any Indian tribe or authorized tribal organization, or Alaska Native village or authorized native organization, which has authority to adopt and enforce flood plain management regulations for the areas within its jurisdiction. Contents coverage is the insurance on personal property within an enclosed structure, including the cost of debris removal, and the reasonable cost of removal of contents to minimize damage. Personal property may be household goods usual or incidental to residential occupancy, or merchandise, furniture, fixtures, machinery, equipment and supplies usual to other than residential occupancies. Criteria means the comprehensive criteria for land management and use for flood -prone areas developed under 42 U.S.C. 4102 for the purposes set forth in part 60 of this subchapter. Critical feature means an integral and readily identifiable part of a flood protection system, without which the flood protection provided by the entire system would be compromised. Curvilinear Line means the border on either a FHBM or FIRM that delineates the special flood, mudslide (Le., mudflow) and/or flood -related erosion hazard areas and consists of a • curved or contour line that follows the topography. C Deductible means the fixed amount or percentage of any loss covered by insurance which is borne by the insured prior to the insurer's liability. Developed area means an area of a community that is: 188 2 • (a) A primarily urbanized, built-up area that is a minimum of 20 contiguous acres, has basic urban infrastructure, including roads, utilities, communications, and public facilities, to sustain industrial, residential, and commercial activities, and (1) Within which 75 percent or more of the parcels, tracts, or lots contain commercial, industrial, or residential structures or uses; or (2) Is a single parcel, tract, or lot in which 75 percent of the area contains existing commercial or industrial structures or uses; or (3) Is subdivision developed at a density of at least two residential structures per acre within which 75 percent or more of the lots contain existing residential structures at the time the designation is adopted. (b) An undeveloped single parcel, tract, or lot of less than 20 acres that is contiguous on at least three sides to areas meeting the criteria of paragraph (a) at the time the designation is adopted. (c) A subdivision that is a minimum of 20 contiguous acres that has obtained all necessary government approvals, provided that the actual "start of construction' of structures has occurred on at least 10 percent of the lots or remaining lots of a subdivision or 10 percent of the maximum building coverage or remaining building coverage allowed for a single lot subdivision at the time the designation is adopted and construction of structures is underway. • Residential subdivisions must meet the density criteria in paragraph (a)(3). Development means any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. Director means the Director of the Federal Emergency Management Agency. E Eligible community or participating community means a community for which the Administrator has authorized the sale of flood insurance under the National Flood Insurance Program. Elevated building means, for insurance pu oses, a nonbasement building which has its lowest elevated floor raised above ground level by foundation walls, shear walls, posts, piers, pilings, or columns. Emereency Flood Insurance Program or emergency program means the Program as implemented on an emergency basis in accordance with section 1336 of the Act. It is intended as a program to provide a first layer amount of insurance on all insurable structures before the effective date of the initial FIRM. Erosion means the process of the gradual wearing away of land masses. This peril is not per se covered under the Program. Exception means a waiver from the provisions of part 60 of this subchapter directed to a community which relieves it from the requirements of a rule, regulation, order or other • determination made or issued pursuant to the Act. Existing construction, means for the purposes of determining rates, structures for which the "start of construction' commenced before the effective date of the FIRM or before January 1, 1975, for FIRMS effective before that date. "Existing construction" may also be referred to as "existing structures." Existine manufactured home park or subdivision means a manufactured • maintained; (14) Requirement of setbacks for new construction within Zones V 1- 30, VE, and V on a community's FIRM; (15) Requirement of additional elevation above the base flood level for all new construction and substantial improvements within Zones Al- 30, AE, V 1-30, and VE on the community's FIRM to protect against such occurrences as wave wash and floating debris, to provide an added margin of safety against floods having a magnitude greater than the base flood, or to compensate for future urban development; (16) Requirement of consistency between state, regional and local comprehensive plans and flood plain management programs; (17) Requirement of pilings or columns rather than fill, for the elevation of structures within flood -prone areas, in order to maintain • the storage capacity of the flood plain and to minimize the potential for negative impacts to sensitive ecological areas; (18) Prohibition, within any floodway or coastal high hazard area, of plants or facilities in which hazardous substances are manufactured. (19) Requirement that a plan for evacuating residents of all manufactured home parks or subdivisions located within flood prone areas be developed and filed with and approved by appropriate community emergency management authorities. (41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 50 FR 36025, Sept. 4, 1985; 54 FR 40284, Sept. 29, 19891 Sec. 60.23 Planning considerations for mudslide (i.e., mudflow)- prone areas. The planning process for communities identified under part 65 of this subchapter as containing Zone M, or which indicate in their applications for flood insurance pursuant to Sec. 59.22 of this subchapter that they have mudslide (Le., mudflow) areas, should include -- (a) The existence and extent of the hazard; (b) The potential effects of inappropriate hillside development, including (1) Loss of life and personal injuries, and (2) Public and private property losses, costs, liabilities, and exposures resulting from potential mudslide (Le., mudflow) hazards; (c) The means of avoiding the hazard including the (1) availability of land which is not mudslide (Le„ mudflow)-prone and the feasibility of developing such land instead of further encroaching upon mudslide (Le., mudflow) areas, (2) possibility of public acquisition of land, easements, and development rights to assure the proper development of hillsides, and (3) advisability of preserving mudslide (Le., mudflow) areas as open space; • ISO • (d) The means of adjusting to the hazard, including the (1) establishment by ordinance of site exploration, investigation, design, grading, construction, filing, compacting, foundation, sewerage, drainage, subdrainage, planting, inspection and maintenance standards and requirements that promote proper land use, and (2) provision for proper drainage and subdrainage on public property and the location of public utilities and service facilities, such as sewer, water, gas and electrical systems and streets in a manner designed to minimize exposure to mudslide (i.e., [[Page 2471] mudflow) hazards and prevent their aggravation; (e) Coordination of land use, sewer, and drainage regulations and ordinances with fire prevention, flood plain, mudslide (i.e., mudflow), soil, land, and water regulation in neighboring communities; (f) Planning subdivisions and other developments in such a manner as to avoid exposure to mudslide (Le., mudflow) hazards and the control of • public facility and utility extension to discourage inappropriate development; (g) Public facility location and design requirements with higher site stability and access standards for schools, hospitals, nursing homes, orphanages, correctional and other residential institutions, fire and police stations, communication centers, electric power transformers and substations, water and sewer pumping stations and any other public or quasi -public institutions located in the mudslide (Le., mudflow) area to enable them to withstand mudslide (Le., mudflow) damage and to facilitate emergency operations; and (h) Provision for emergencies, including: (1) Warning, evacuation, abatement, and access procedures in the event of mudslide (Le., mudflow), (2) Enactment of public measures and initiation of private procedures to limit danger and damage from continued or future mudslides (i.e., mudflow), (3) Fire prevention procedures in the event of the rupture of gas or electrical distribution systems by mudslides, (4) Provisions to avoid contamination of water conduits or deterioration of slope stability by the rupture of such systems, (5) Similar provisions for sewers which in the event of rupture pose both health and site stability hazards and (6) Provisions for alternative vehicular access and escape routes • when normal routes are blocked or destroyed by mudslides (Le., mudflow); (i) The means for assuring consistency between state, areawide, and local comprehensive plans with the plans developed for mudslide (Le., mudflow)-prone areas; U) Deterring the nonessential installation of public utilities and 191 public facilities in mudslide (Le., mudflow)-prone areas. Sec. 60.24 Planning considerations for flood -related erosion -prone areas. The planning process for communities identified under part 65 of this subchapter as containing Zone E or which indicate in their applications for flood insurance coverage pursuant to Sec. 59.22 of this subchapter that they have flood -related erosion areas should include -- (a) The importance of directing future developments to areas not exposed to flood -related erosion; (b) The possibility of reserving flood -related erosion -prone areas for open space purposes; (c) The coordination of all planning for the flood -related erosion - prone areas with planning at the State and Regional levels, and with planning at the level of neighboring communities; (d) Preventive action in E zones, including setbacks, shore protection works, relocating structures in the path of flood -related erosion, and community acquisition of flood -related erosion -prone properties for public purposes; (e) Consistency of plans for flood -related erosion -prone areas with comprehensive plans at the state, regional and local levels. Sec. 60.25 Designation, duties, and responsibilities of State Coordinating Agencies. (a) States are encouraged to demonstrate a commitment to the minimum flood plain management criteria set forth in Secs. 60.3, 60.4, and 60.5 as evidenced by the designation of an agency of State government to be responsible for coordinating the Program aspects of flood plain management in the State. (b) State participation in furthering the objectives of this part shall include maintaining capability to perform the appropriate duties and responsibilities as follows: (1) Enact, whenever necessary, legislation enabling counties and municipalities to regulate development within flood -prone areas; [[Page24811 (2) Encourage and assist communities in qualifying for participation in the Program; (3) Guide and assist county and municipal public bodies and agencies in developing, implementing, and maintaining local flood plain management regulations; (4) Provide local governments and the general public with Program r: • • MN • information on the coordination of local activities with Federal and State requirements for managing flood -prone areas; (5) Assist communities in disseminating information on minimum elevation requirements for development within flood -prone areas; (6) Assist in the delineation of riverine and coastal flood -prone areas, whenever possible, and provide all relevant technical information to the Administrator; (7) Recommend priorities for Federal flood plain management activities in relation to the needs of county and municipal localities within the State; (8) Provide notification to the Administrator in the event of apparent irreconcilable differences between a community's local flood plain management program and the minimum requirements of the Program; (9) Establish minimum State flood plain management regulatory standards consistent with those established in this part and in conformance with other Federal and State environmental and water pollution standards for the prevention of pollution during periods of flooding; • (10) Assure coordination and consistency of flood plain management activities with other State, areawide, and local planning and enforcement agencies; (11) Assist in the identification and implementation of flood hazard mitigation recommendations which are consistent with the minimum flood plain management criteria for the Program; (12) Participate in flood plain management training opportunities and other flood hazard preparedness programs whenever practicable. (c) Other duties and responsibilities, which may be deemed appropriate by the State and which are to be officially designated as being conducted in the capacity of the State Coordinating Agency for the Program, may be carried out with prior notification of the Administrator. (d) For States which have demonstrated a commitment to and experience in application of the minimum flood plain management criteria set forth in Secs. 60.3, 60.4, and 60.5 as evidenced by the establishment and implementation of programs which substantially encompass the activities described in paragraphs (a), (b), and (c) of this section, the Administrator shall take the foregoing into account when: (1) Considering State recommendations prior to implementing Program activities affecting State communities; • (2) Considering State approval or certifications of local flood plain management regulations as meeting the requirements of this part. [51 FR 30309, Aug. 25, 19861 193 • Definitions of the National Flood Insurance Program As referenced in CFR 44 CFR, Part 59.1; Pages 220-228 Revised as of October 1,1997, Reformatted and Produced by FEMA Region VI on October 12,1998 (No terminology or definition changes have been made) A Act means the statutes authorizing the National Flood Insurance Program that are incorporated in 42 U.S.C. 4001-4128. Actuarial rates --see risk premium rates. Administrator means the Federal Insurance Administrator. • Agency means the Federal Emergency Management Agency, Washington DC. Alluvial fan flooding means flooding occurring on the surface of an alluvial fan or similar Iandform which originates at the apex and is characterized by high -velocity flows; active processes of erosion, sediment transport, and deposition; and, unpredictable flow paths. Apex means a point on an alluvial fan or similar landform below which the flow path of the major stream that formed the fan becomes unpredictable and alluvial fan flooding can occur. Applicant means a community which indicates a desire to participate in the Program. Appurtenant structure means a structure which is on the same parcel of property as the principal structure to be insured and the use of which is incidental to the use of the principal structure. Area of shallow flooding means a designated AO, AH, AR/AO, AR/AH, or VO zone on a community's Flood Insurance Rate Map (FIRM) with a one percent or greater annual chance of flooding to an average depth of one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. Area of special flood -related erosion hazard is the land within a community which is most likely to be subject to severe flood -related erosion losses. The area may be designated as Zone E on the Flood Hazard Boundary Map (FHBM). After the detailed evaluation of the special flood- related.erosion hazard area in preparation for publication of the FIRM, Zone E may be further refined. Area of special flood hazard is the land in the flood plain within a community subject to a one- percent or greater chance of flooding in any given year. The area may be designated as Zone A on the FHBM. After detailed ratemaking has been completed in preparation for • publication of the flood insurance rate map, Zone A usually is refined into Zones A, AO, AH, Al-30, AE, A99, AR, AR/A1-30, AR/AE, AR/A0, AR/AH, AR/A, VO, or V1-30, VE, or V. For purposes of these regulations, the term special flood hazard area (SFHA) is synonymous in meaning with the phrase area of special flood hazard. Area of special mudslide (Le mudflow) hazard is the land within a community most likely to be subject to severe mudslides (Le., mudflows). The area may be designated as Zone M on the FHBM. Afterthe detailed evaluation of the special mudslide (ie., mudflow) hazard area in preparation for publication of the FIRM, Zone M may be further refined. 194 • Sec. 60.26 Local coordination. (a) Local flood plain, mudslide (Le., mudflow) and flood -related erosion area management, forecasting, emergency preparedness, and damage abatement programs should be coordinated with relevant Federal, State, and regional programs; (b) A community adopting flood plain management regulations pursuant to these criteria should coordinate with the appropriate State agency to promote public acceptance and use of effective flood plain, mudslide, (Le., mudflow) and flood -related erosion regulations; (c) A community should notify adjacent communities prior to substantial commercial developments and large subdivisions to be undertaken in areas having special flood, mudslide (Le., mudflow) and/ or flood -related erosion hazards. • • 195 • home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by a community. Existing structures — see existing constrnction. Expansion to an existing manfactured home nark or subdivision means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufacturing homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). F Federal agency means any department, agency, corporation, or other entity or instrumentality of the executive branch of the Federal Government, and includes the Federal National Mortgage • Association and the Federal Home Loan Mortgage Corporation. Federal instrumentality responsible for the supervision, approval, regulation, or insuring of banks, savings and loan associations, or similar institutions means the Board of Governors of the Federal Reserve System, the Federal Deposit Insurance Corporation, the Comptroller of the Currency, the Federal Home Loan Bank Board, the Federal Savings and Loan Insurance Corporation, and the National Credit Union Administration. Financial assistance means any form of loan, grant, guaranty, insurance, payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance, other than general or special revenue sharing or formula grants made to States. Financial assistance for acquisition or construction Purposes means any form of financial assistance which is intended in whole or in part for the acquisition, construction, reconstruction, repair, or improvement of any publicly or privately owned building or mobile home, and for any machinery, equipment, fixtures, and furnishings contained or to be contained therein, and shall include the purchase or subsidization of mortgages or mortgage loans but shall exclude assistance pursuant to the Disaster Relief Act of 1974 other than assistance under such Act in connection with a flood. It includes only financial assistance insurable under the Standard Flood Insurance Policy. First -laver coverage is the maximum amount of structural and contents insurance coverage available under the Emergency Program. Flood or Floodine means: (a) A general and temporary condition of partial or complete inundation of normally dry land areas from: (1) The overflow of inland or tidal waters. • (2) The unusual and rapid accumulation or runoff of surface waters from any source. (3) Mudslides (Le., mudflows) which are proximately caused by flooding as defined in paragraph (a)(2) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. (b) The collapse or subsidence of land along the shore of a Iake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, El U accompanied by a severe storm, or by an unanticipated force of nature, such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in paragraph (a)(1) of this definition. Flood elevation determination means a determination by the Administrator of the water surface elevations of the base flood, that is, the flood level that has a one percent or greater chance of occurrence in any given year. Flood elevation study means an examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudslide (Le., mudflow) and/or flood -related erosion hazards. Flood Hazard Boundary May (FHBM) means an official map of a community, issued by the Administrator, where the boundaries of the flood, mudslide (Le., mudflow) related erosion areas having special hazards have been designated as Zones A, M, and/or E. Flood insurance means the insurance coverage provided under the Program. Flood Insurance Rate Man (FIRM) means an official map of a community, on which the Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community. Flood Insurance Study -- see flood elevation study. Flood Plain or flood -prone area means any land area susceptible to being inundated by water • from any source (see "definition of "Hooding. Flood Plain management means the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works and flood plain management regulations. Flood Plain management regulations means zoning ordinances, subdivision regulations, building codes, health regulations, special purpose ordinances (such as a flood plain ordinance, grading ordinance and erosion control ordinance) and other applications of police power. The term describes such state or local regulations, in any combination thereof, which provide standards for the purpose of flood damage prevention and reduction. Flood Protection system means those physical structural works for which funds have been authorized, appropriated, and expended and which have been constructed specifically to modify flooding in order to reduce the extent of the area within a community subject to a "special flood hazard" and the extent of the depths of associated flooding. Such a system typically includes hurricane tidal barriers, dams, reservoirs, levees or dikes. These specialized flood modifying works are those constructed in conformance with sound engineering standards. Flood Proofing, means any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. Flood -related erosion means the collapse or subsidence of land along the shore of a lake or other body of water as a result of undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which • results in flooding. Flood -related erosion area or flood -related erosion Prone area means a land area adjoining the shore of a lake or other body of water, which due to the composition of the shoreline or bank and high water levels or wind -driven currents, is likely to suffer flood -related erosion damage. Flood -related erosion area management means the operation of an overall program of 197 corrective and preventive measures for reducing flood -related erosion damage, including but not limited to emergency preparedness plans, flood -related erosion control works, and flood plain management regulations. Floodwav --see regulatory floodway. Floodwav encroachment lines mean the lines marking the limits of floodways on Federal, State and local flood plain maps. Freeboard means a factor of safety usually expressed in feet above a flood level for purposes of flood plain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization of the watershed. Functionally dependent use means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship • building and ship repair facilities, but does not include long-term storage or related manufacturing facilities. G General Counsel means the General Counsel of the Federal Emergency Management Agency. H Hiehest adiacent grade means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. Historic Structure means any structure that is: (a) Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (b) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (c) Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or (d) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: (I) By an approved state program as determined by the Secretary of the Interior or • (2) Directly by the Secretary of the Interior in states without approved programs. Independent scientific body means a non-federal technical or scientific organization involved in the study of land use planning, flood plain management, hydrology, geology, geography, or any other related field of study concerned with flooding. Insurance adjustment organization means any organization or person engaged in the business of adjusting loss claims arising under the Standard Flood Insurance Policy. Egg • Insurance company or insurer means any person or organization authorized to engage in the insurance business under the laws of any State. L Levee means a man-made structure, usually an earthen embankment, designed and constructed in accordance with sound engineering practices to contain, control, or divert the flow of water so as to provide protection from temporary flooding. Levee System means a flood protection system which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in accordance with sound engineering practices. Lowest Floor means the lowest floor of the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; Provided, that such enclosure is not built so as to render the structure in violation of the applicable non -elevation design requirements of Sec. 60.3. • M Mani rove stand means an assemblage of mangrove trees which are mostly low trees noted for a copious development of interlacing adventitious roots above the ground and which contain one or more of the following species: Black mangrove (Avicenna Nitida); red mangrove (Rhizophora Mangle); white mangrove (Languncularia Racemosa); and buttonwood (Conocarpus Erecta). Manufactured home means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term "manufactured home" does not include a "recreational vehicle". Manufactured home park or subdivision means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. Map means the Flood Hazard Boundary Map (FHBM) or the Flood Insurance Rate Map (FIRM) for a community issued by the Agency. Mean sea level means, for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown on a community's Flood Insurance Rate Map are referenced. Mudslide (Le., mudflow) describes a condition where there is a river, flow or inundation of liquid mud down a hillside usually as a result of a dual condition of loss of brush cover, and the subsequent accumulation of water on the ground preceded by a period of unusually heavy or sustained rain. A mudslide (Le., mudflow) may occur as a distinct phenomenon while a landslide is in progress, and will be recognized as such by the Administrator only if the mudflow, • and not the landslide, is the proximate cause of damage that occurs. Mudslide (i.e., mudflow) area management means the operation of an overall program of corrective and preventive measures for reducing mudslide (Le., mudflow) damage, including but not limited to emergency preparedness plans, mudslide control works, and flood plain management regulations. 1 • Mudslide (Le., mudflow) prone area means an area with land surfaces and slopes of unconsolidated material where the history, geology and climate indicate a potential for mudflow. N New construction means, for the purposes of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. New manufactured home park or subdivision means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the • manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouting of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by a community. n (One Hundred) 100-year Hood --see base flAgod. 17 Participating community, also known as an eligible community, means a community in which the Administrator has authorized the sale of flood insurance. Person includes any individual or group of individuals, corporation, partnership, association, or any other entity, including State and local governments and agencies. Policy means the Standard Flood Insurance Policy. Premium means the total premium payable by the insured for the coverage or coverages provided under the policy. The calculation of the premium may be based upon either chargeable rates or risk premium rates, or a combination of both. Primary frontal dune means a continuous or nearly continuous mound or ridge of sand with relatively steep seaward and landward slopes immediately landward and adjacent to the beach and subject to erosion and overtopping from high tides and waves during major coastal storms. The inland limit of the primary frontal dune occurs at the point where there is a distinct change • from a relatively steep slope to a relatively mild slope. Principally above ground means that at least 51 percent of the actual cash value of the structure, less land value, is above ground. Program means the National Flood Insurance Program authorized by 42 U.S.C. 4001 through 4128. Program deficiency means a defect in a community's flood plain management regulations or administrative procedures that impairs effective implementation of those flood plain management regulations or of the standards in Secs. 60.3, 60.4, 60.5, or 60.6. Proiect cost means the total financial cost of a flood protection system (including design, 200 • land acquisition, construction, fees, overhead, and profits), unless the Federal Insurance Administrator determines a given "cost" not to be a part of such project cost 0 Recreational vehicle means a vehicle which is: (a) Built on a single chassis; (b) 400 square feet or less when measured at the'largest horizontal projection; (c) Designed to be self-propelled or permanently towable by a light duty truck; and (d) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. Reference feature is the receding edge of a bluff or eroding frontal dune, or if such a feature is not present, the normal high-water line or the seaward line of permanent vegetation if a high- water line cannot be identified. Regular Proeram means the Program authorized by the Act under which risk premium rates are required for the first half of available coverage (also known as "first layer.. coverage) for all new construction and substantial improvements started on or after the effective date of the FIRM, or after December 31, 1974, for FIRM's effective on or before that date. All buildings, the construction of which started before the effective date of the FIRM, or before January 1, 1975, for FIRMS effective before that date, are eligible for first layer coverage at either subsidized rates or risk premium rates, whichever are lower. Regardless of date of construction, risk premium rates are always required for the second layer coverage and such coverage is offered only after the Administrator has completed a risk study for the community. Re¢ulatory floodwav means the channel of a river or other watercourse and the adjacent -land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. Remedy a violation means to bring the structure or other development into compliance with State or local flood plain management regulations, or, if this is not possible, to reduce the impacts of its noncompliance. Ways that impacts may be reduced include protecting the structure or other affected development from flood damages, implementing the enforcement provisions of the ordinance or otherwise deterring future similar violations, or reducing Federal financial exposure with regard to the structure or other development. Risk Premium rates mean those rates established by the Administrator pursuant to individual community studies and investigations which are undertaken to provide flood insurance in accordance with section 1307 of the Act and the accepted actuarial principles. "Risk premium rates" include provisions for operating costs and allowances. Riverine means relating to, formed by, or resembling a river (including tributaries), stream, brook, etc. S • Sand dunes mean naturally occurring accumulations of sand in ridges or mounds landward of the beach. Scientifically incorrect: The methodology(ies) and/or assumptions which have been utilized L are inappropriate for the physical processes being evaluated or are otherwise erroneous. 201 • Second laver coverage means an additional limit of coverage equal to the amounts made available under the Emergency Program, and made available under the Regular Program. Servicing company means a corporation, partnership, association, or any other organized entity which contracts with the Federal Insurance Administration to service insurance policies under the National Flood Insurance Program for a particular area. Sheet flow area —see area of shallow flooding. (Sixty) 60-year setback means a distance equal to 60 times the average annual long term recession rate at a site, measured from the reference feature. Special Rood hazard area-- see "area of s ecial flood hazard" Special hazard area means an area having special flood, mudslide (Le., mudflow), or flood - related erosion hazards, and shown on a Flood Hazard Boundary Map or Flood Insurance Rate Map as Zone A, AO, Al-30, AE, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, A99, AH, VO, V1-30, VE, V, M, or E. Standard Flood Insurance PoLiry means the flood insurance policy issued by the Federal • Insurance Administrator, or an insurer pursuant to an arrangement with the Administrator pursuant to Federal statutes and regulations. Start of Construction (for other than new construction or substantial improvements under the Coastal Barrier Resources Act (Pub. L. 97-348)), includes substantial improvement, and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. State means any State, the District of Columbia, the territories and possessions of the United States, the Commonwealth of Puerto Rico, and the Trust Territory of the Pacific Islands. State coordinatine agency means the agency of the state government, or other office designated by the Governor of the state or by state statute at the request of the Administrator to assist in the implementation of the National Flood Insurance Program in that state. Storm cellar means a space below grade used to accommodate occupants of the structure and • emergency supplies as a means of temporary shelter against severe tornado or similar wind storm activity. Structure means, for flood plain management purposes, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. "Structure" for insurance covemgEpAlpose , means a walled and roofed building, other than a gas or liquid storage tank, that is principally above ground and affixed to a permanent site, as well as a manufactured home on a permanent foundation. For the latter purpose, the term includes a building while in the course of construction, alteration or repair, but does not include building materials or supplies intended for use in such construction, alteration or repair, unless we 202 • such materials or supplies are within an enclosed building on the premises. Subsidized rates mean the rates established by the Administrator involving in the aggregate a subsidization by the Federal Government. Substantial damage means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. Substantial improvement means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures which have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: (1) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions or (2) Any alteration of a "historic structure," provided that the alteration will not preclude the structure's continued designation as a "historic structure." T • (Thirty) 30-year setback means a distance equal to 30 times the average annual long term recession rate at a site, measured from the reference feature. Technically incorrect: The methodology(ies) utilized has been erroneously applied due to mathematical or measurement error, changed physical conditions, or insufficient quantity or quality of input data. V V Zone —see "coastal high hazard area " Variance means a grant of relief by a community from the terms of a flood plain management regulation. Violation means the failure of a structure or other development to be fully compliant with the community's flood plain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in Sec. 60.3(b)(5), (c)(4), (c)(10), (d)(3), (e)(2), (e)(4), or (e)(5) is presumed to be in violation until such time as that documentation is provided. M Water surface elevation means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929, (or other datum, where specified) of floods of various magnitudes and frequencies in the flood plains of coastal or riverine areas. • Z 11 203 General Discussion Commissioner Finster stated that he had been contacted by John Welder about putting in a paved road down at Charlie's Fish Camp, about 8 or 9 hundred thousand feet; if he does that road to our specs, he wants to know if we will accept it in our County road system. Commissioner Finster stated he will do some research to see how this could be done. Sheriff Browning spoke on jail problems and provided the Court with some cost data. COUNTY OF CALHOUN SHERIFF B. B. BROWNING 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 eommittrd to community Nerds Out of County Prisoners Housina January 01, 1997 thru December 31, 1997 $361,404. January 01, 1998 thru December 31, 1998 $231,949. January 01, 1999 thru December 31, 1999 $404,146. January 01, 2000 thru September 15, 2000 $238,459. From January 01, 1997 to last commissioners court date (September 15, 2000) this county has paid out to other counties for the housing of Prisoner's $1,235,958.00. The county pays: $38.46 in Victoria Co. $40.00 in Refugio Co. $35.00 in Goliad Co. To house a prisoner at our facility cost $20.00.per day, this includes 2 (two) Jailers and three meals a day. *This does not include medical. Main Office (512) 553-4646 Facsimile (512) 553-4668 is • The CourtAdjourned 204 REGULAR NOVEMBER TERM HELD NOVEMBER 13, 2000 THE STATE OF TEXAS COUNTY OF CALHOUN § • BE IT REMEMBERED, that on this the 13th day of November, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 County Clerk Thereupon the following proceedings were had: Judge Pro-Tem presided in the absence of Judge Marshall. Commissioner Floyd led the opening prayer. Judge Pro-Tem Belk led the Pledge of Allegiance. BIDS AND PROPOSALS — FUEL BIDS The following bids were received for fuel for the period beginning November 16, 2000 and ending December 15, 2000, and after reviewing said bids a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that Mauritz and Couey be awarded the bid for both the Automated card system fuel and the fuel to be delivered, as they were low on both bids. Commissioners Balajka, Floyd, Finster, and Judge Pro-Tem Belk all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO UNLEADED GASOLINE X 3800 = $„ .66 PREMIUM UNLEADED GASOLINE $/13 X 4000 = DIESEL FUEL (LOW SULFUR) $JU4L X 2500 = TOTAL BID PRICE $ i% t> THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING NOVEMBER 16, 2000 AND ENDING DECEMBER 15, 2000. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: LF F grz ADDRESS: & 6,5A % / • n CITY, STATE, ZIP: Pfle= LAy A L)4 }( -7 9 -7 y PHONE NUMBER: AUTHORIZED SIGNATURE: TITLE: DATE: w�� MAURITZ-COUEY ^5127827401 11/11 100 10:15 NO.819 01/02 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE DIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH PUEI.., ACCORDING TO THE ATTACHED FLIFI. SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERTFF'S • DEPAKI'MENP, PROBATION DEPARTMENT, HOSPITAL, EMERENCF.Y MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE. FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: PRICp„P$R GALLON UNLEADED GASOLINE S �U'L MID CRAM S /07 PREMUIM UNLEADED GASOLINE S // 7- DTFSF,T, FUEL S �0 / LOCATION: (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADRIS OF THE CITY OF PORT LAVACA.) THE CONTRACIWILL BE FOR THE PERIOD BEGINNING NOVEMBER 16, 2000 AND ENDING DECEMBER 15, 2000, NO PRICE: CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT W VOICES ON PURCHASES TO THE PI RCHASING DEPARTMENT. PRICE. QUOTED DO NOT INCLUDE 'FAXES. NAME UP BWD8R:jhd&.r -7 . I6p�p 1� CITY,STATE,ZTP: 7 PHONF.NUMRF.R: 36/' 782- 7'1 / AUTHORIZED SIQNKLURR: 2&-Iol— v DATE:--/L../_"`__�0`D" _ MAURITZ-COVEY 5127827401 11/11 100 10:16 NO.819 .02/02 FLE1. RID L- -PROPOSAI IN RESPONSE TO YOUR NOTICF. FOR COMPFTIFIVL DIDS FOR FUEL W E'FHE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN TUL SPECIFICATIONS. PRICE/GALLON X APPROXIMATE- 'IO'1'AL GALLONSf_ UNLEADED GASOLINE S_-I.Qz_-_ X 3800 S3w- -00 PREMIUM UNLEADED GASOLINE S_J_/,Z X 40M _ S_ _ `/Sa DO DIFSFL FUEL (LOW SULFUR) S_ 1' QQ -. X 2500 $ TOTAL BID PRICE $ //I O S14 0 THE CONTRACT PERIOD WILL DE FOR A ONE MONTH PERIOD ONLY BEGINNING NOVEM13ER 16, 2(00 AND ENDING DECEMBER 15, 2000. NO PRICE. CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARAl F INVOICES ON EACH PURCHASE rO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER:. / jNaLr ADDRESS: CITY, STATE, PIIONENUMBER:_ 36L)_ 55z'_--ZQQI}._ AUTHORIZED SIGNKI'URF: DATE: —11191 -QD_ - - — - -- — - -- -- • • 20(; BIDS AND PROPOSALS — CONTRACT FOR ARCHITECTURAL SERVICES FOR NEW EMS BUILDING County Auditor Ben Comiskey read the names of the companies which submitted proposals for a Contract for Architectural Services for a new EMS building, which proposals will be considered by the Court on Friday: Galen May Architects; Raleigh McCoy and Associates; Cotton Landreth Architects, Inc.; Morgan Spear Associates; Ponciano Morales Architect; Bums, Fletcher, Peale architects; PDH and Associates Architects and Plumbers. Commissioner Balajka to review proposals and report back to the Court BIDS AND PROPOSALS — ASPHALT, OILS AND EMULSIONS — INDIGENT • DRUGS — INSECTICIDES — LIME — PIPE — ROAD MATERIALS — TIMBERS — FUELS A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to remove Ken's Construction from the bidding to supply material to Calhoun County for failure to deliver in a timely fashion and to authorize the County Auditor to advertise for bids for: (1) Asphalt, Oils and Emulsion (2) Indigent drugs (3) Insecticides (4) Lime (5) Pipe (6) Road materials (7) Timbers (8) Fuel. Commissioners Balajka, Floyd, Finster and Judge Pro -Tern Belk all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to authorize the County Judge to enter into a Contract with Governmental Payment Services for payment of bail bonds with credit cards for a six month trial basis. Commissioners Balajka, Floyd, Finster and Judge Pro -Tern Belk all voted in favor. AGREEMENT Agreement Number TX092100CALHOUN01 THUS AGREEMENT is made by and between the CALHOUN COUNTY, TEXAS (hereinafter THE AGENCY) and GOVERNMENT PAYMENT SERVICE, INC. (Hereinafter GPS) Wherein GPS and THE AGENCY agree as follows: 1. SYSTEM DESCRIPTIONS. GPS has developed an e-commerce service for the purpose of collecting funds including Cash Bail, Fines and other Fees for THE AGENCY. GPS is a cash • facilitator and not a bail bond company. The GPS System will provide the service from a remote location 24 hours per day/seven days per week The person wanting to pay a Cash Bail, Fines. or other Fees to THE AGENCY by credit card may do so by calling the GPS office for instructions or by accessing the GPS web site, www.GPSEZPAY.com. GPS will charge the cardholder a wnvenience fee for the service as outlined in Attachment "A" and/or -B". GPS agrees to provide the service described herein, pay all operations costs, pay the necessary telephone service costs and all [mining costs in accordance with the terns and conditions of this Agreement. 2. AUTHORIZATION TO BEGIN, THE AGENCY grants GPS authorization to begin a remote pay service, as outlined in this agreement for a period of six (6) months. This six (6) month period will serve as a pilot program during which THE AGENCY will have the opportunity to review and evaluate the service provided by GPS. THE AGENCY further agrees to direct anyone wishing to pay Cash Bail, Fines, or other Fees by credit card, of the GPS telephone number and/or worldwide web (www) address and allow GPS to place reasonable signage at the location. GPS grants, "piggyback utilization rights" to any other goverment agency within the same state, county or municipality as THE AGENCY. The same terms and conditions will apply to any subsequent agreement for any government agency exercising the "piggyback utilization rights". 3. REPRESENTATION OF THE PARTIES. GPS represents that it is qualified by training and experience to perform the services as outlined in this agreement. 4. COMPENSATION FOR GPS. GPS shall not be entitled to any compensation with respect to the service other than that set forth in Attachments "A" and/or "B" which are paid by the cardholder processing the payment and not THE AGENCY. It is hereby agreed and understood that there are no costs to THE AGENCY. 5. STATE AND FEDERAL TAXES. THE AGENCY shall not be responsible for paying any state or federal taxes on GPS's behalf 6. INDEPENDENT CONTRACTOR. GPS shall perform all the Services under this Agreement as • an independent contractor and not as an employee of THE AGENCY. GPS understands and acknowledges that it shall not be entitled to any of the benefits of an AGENCY employee. THE AGENCY has the right to rely and does rely upon the expertise of GPS to perform the services in a skWW and professional manner. GPS agrees to perform the services in such a manner. 7. RESPONSrBrLITEKS OF THE AGENCY. THE AGENCY shall provide a fax number and the equipment to receive transaction documents. THE AGENCY will follow the GPS procedures for all transactions. 8. CONFmENTIALrTY AND NONDISCLOSURE. GPS agrees that any information or data obtained, documents produced, or any other material which is requited by law or regulation, will be kept confidential and shall not be disclosed without the prior written approval of THE AGENCY or as required by law or regulation. 2(/ 9. INDEMNIFICATION. GPS shall defend, indemnify, and save harmless THE AGENCY, its agents, officers, and employees from any and all claims, demands, damages, costs, expenses (including attorneys fees), judgments or liabilities arising out of this Agreement or occasioned by the performance or attempted performance of the provisions hereof, including, but not limited to, any act or omission to act on the part of GPS or its agents, officers, employees, and/or contractors, except those claims, demands, damages, costs, expenses (including attorneys' fees), judgments or liabilities resulting from the negligence or willfbl misconduct of THE AGENCY. 10. NOTICES. Any notice or consent required or permitted to be given under this Agreement shall be given to the respective parties in writing, by first class mail or otherwise delivered to: THE AGENCY: GPS: Judge Arlene N. Marshall Mr. Dale W. Conrad County Judge, Calhoun County, Texas President 211 South Ann Street, Suite 217 7920 Georgetown Road Suite 900 Port Lavaca, TX 77979 Indianapolis, IN 46268 or at such other address or to such other person that the parties may from time to time designate. Notices and consents under this section, which are sent by mail, shall be deemed to be received Five (5) days following their deposit in the U.S. mail. 11. TERMINATION. THE AGENCY may terminate this Agreement at any time if THE AGENCY determines that GPS is unable or unwilling to provide the services described in this Agreement or GPS fails to promptly correct any problems with the remote pay program after notice from THE AGENCY. THE AGENCY may also terminate this Agreement without cause if THE AGENCY discontinues this type of program 12. TEXAS LAW. This Agreement shall be governed by the laws of the State of Texas. Any litigation regarding this Agreement or its content shall be filed in Calhoun County, Texas if in State Court, or in the appropriate District, if in Federal Court. Agreement between: CALHOUN COUNTY, TEXAS and GOVERNMENT PAYMENT SERVICE, INC. dated October 13, 2000. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date executed by THE AGENCY. Reviewed and Approved: Judge Arlene N. Marshall County Judge, Calhoun County, Texas Date: • • Dale W. Conrad, President • GPS, Inc. Date: ZOO - • ATTACHMENT "A" Agreement Number TX092100CALHOUNOI GPS Transaction Payment Fee Schedule FOR CASH BAIL. CHARGE AMOUNT FEE $ 1.00 - $ 200.00 $ 20.00 $ 200.01 - $ 300.00 $ 30.00 $ 300.01 - $ 400.00 $ 40.00 $ 400.01 - $ 500.00 $ 50.00 $ 500.01 - $ 750.00 $ 75.00 •$ 750.01 - $ 1,000.00 $ 95.00 1 $ 1,000.01 - $ 1,500.00 $ 110.00 $ 1,500.01 - $ 1,750.00 $ 125.00 $ 1,750.01 - $ 2,000.00 $ 145.00 2,000.01 and up 8% of charge amt RECONCILIATION TIME LINE FOR RECONCILIATION OF PAYMENTS GPS will fax a reconciliation report to THE AGENCY each business day for all transactions completed the previous business day(s). After the report is agreed to, THE AGENCY will sign the reconciliation report and fax it back to GPS. The agreed amount will be forwarded directly to THE AGENCY or THE AGENCY account within two business days after GPS receives the signed reconciliation report. Z09 ATTACHMENT "B" Agreement Number IX092100CALROUN01 GPS Transaction Payment Fee Schedule FOR FINES AND OTHER FEES. CHARGE AMOUNT FEE $ 1.00 - $ 100,00 $ 10.00 S 100.01 - $ 200.00 S 18.00 S 200.01 - S 300.00 $ 24.00 S 300.01 - S 400.00 $ 32.00 S 400.01 - $ UP $ 80/0 RECONCILIATION TIl1[E LINE FOR RECONCILIATION OF PAYMENTS GPS will fax a reconciliation report to THE AGENCY each business day for all transactions completed the previous business day(s). After the report is agreed to, THE AGENCY will sign the reconciliation report and fax it back to GPS. The agreed amount will be fotwarded directly to THE AGENCY or THE AGENCY account within two business days after GPS receives the signed reconciliation report GOLDEN CRESCENT REGIONAL PLANNING COMMISSION REGIONAL PTTBLTr PROTECTION ADVISORY CnMMi7TF.F.—NOMiNATATrnN nF No action taken by the Court. Passed to Friday. DISTRICT CLERK — COUNTY TREASURER - J.P. # 2.3 & 4 MONTHLY REPORTS The District Clerk, County Treasurer and J. P. # 2, 3 & 4 presented their monthly reports for October, 2000 and after reading and verifying same a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that said reports be accepted. Commissioners Balajka, Floyd, Finster and Judge Pro-Tem Belk all voted in favor. BUDGET ADJUSTMENTS — 2000— R&B PRECT 12.— ELECTIONS ADMIN— ISTRATION — SHERIFF — EMERGENCY MANAGEMENT — CALHOUN CO. PRECT. 4— WASTE MANAGEMENT — ANIMAL CONTROL — EXTENSION SERVICE — LIBRARY — SHERIFF — BUILDING MAINTENANCE — HIGHW. PATROL — CRIME VICTIMS ASSISTANCE — GENERAL FUND i • • 210 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A B P (Department making this request) Date: l 1 9_(0(�,- I request an amendment to the 4)0 budget for the year following line items in my department: GL ^Account # _ 550- ��f'oo Account -Name ~-- Net change in total budget for this department is: Other remarks/justification: E Amendment ^^_Amount____ 36, - Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 211 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Stephanie Smith, Elections Admin. Date: November 03, 2000 I request an amendment to the 2000 GL Account # 270 66310 270 66040 Account Name Training Reg. Fee Surety Bond Prem. Net change in total budget for this department is : Other remarks/justification: budget for the following line items in my department: Amendment Amt. Reason g 0.00 -$200.00 The Premium on my surety Bond +$200.00 has increased from $63.00 to $249.00. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): I . �P , Affi• �LL_ LI 1r u 212 n U BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 (J -1-0 b I request an amendment to the D-S�,O O budget for the year following line items in my department: Amendment GL Account # _ Account Name__- --- Amount ---- ------- Reason -_,___ A',Q Net change in total budget for this department is: Other remarks/justification: $ —C _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 213 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -I (Department aking this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL.Account _--Account-Name--- Amount _-Reason • 6 !"APO o 065/a Net change in total budget for this department is: other remarks/justification: $ e-a- I understand that my budget cannot be amended as requested trntil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1r u 214 BUDGET AMENDMENT REQUEST To: Calhoun County Commissiners' Court From: �� 4 (Department making this request) Date: II (o co I request an amendment to the (9-OC)Q budget for the year) following line items in my department: Amendment GL Account , Account Name ---Amount_, ------- Reason „Y > 13 2M R Net change in total budget for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: 1�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 4 215 UDGET AMENDMENT REQIIEST To: Calhoun County Commissioners, Court t From: aAQ 1X AAICtO? AIOMi (Department making this request) Date: W 31y� I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount 380 �3q,�0 itbso . 366-W &(a3—X0 \reap,cx, k051)0 a�000. o0 a wo.a) jf� I Net change in total budget for this department is: $ Other remarks/justification: • _Reason --"-- • W-,Ik : I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 2L i(ACA I�QX(/10�J Date of Commissioners, Court approval: Date posted to General Ledger account(s): C J 216 • ii I .i .II II I ..�I-I ii n.nl �-i i. nUUIIVI•: Sl.r, tib:.. J51J r64,,� P.Mi.!NDHSNT REQllE6T To: Calhoun County Commissioners' Court From: _ -- (Department maYi nq this request) i Date.: I re,juer:t. an ;i nendiaent to th,;t e�c^.;�C� liudcgnt for the fol]l,wiuy Iinn itnrn^ in my department: �G(L) Account r ric<.^unt Name ----- -------------- cc Net change in total budget for this department is: other remarks/justirioationi Amendment Amount Reason '---__ __-- =�c�=amaas� �x _ 3 I understand that my budget cannot be amended as requested until commissioners' court apprcmal is obtained.. • Signature of official/depu.rtment heads II4 Date of commissioners' Ca+trt approval% 1� Date posted to General Ledger account(s): P. E: 217 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L Sn rl(.4, (Depa rtment making this request) Date: 11-Cj Ol3 budget for the I request an amendment to the year following line items in my department: Amendment Account Name -✓Amount--r_ GL Account _„_ _ -- --" �5 110- �03C Net change in total budget $ p for this department is: Other remarks/justification: Reason.^^ NOV 1 3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 218 n U • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C� U `A (Department making this request) Date: )I q --6 p I request an amendment to the o,4000 budget for the year following line items in my department: Amendment GL Account # _--^--- ---- Account Name Amount ------------------ )qo— �(,Ows ----------^-- —Poc 40--Lel�ii7 Net change in total budget for this department is: Other remarks/justification: Reason_,---_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 219 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: On (Department making this request) Date: I ( _C)_ac) I request an amendment to the J-P0G budget for the year following line items in my department: GL-Account-#- 53411 (�oytitc �„3�tdo °S 3q.�GJ ---Account�Name �� C n Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount--` ----�-_Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 220 n U U • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From:w�a�nar fAt� (Department making this request) Date: I I_9 -00 I request an amendment to the �o0o budget for the year following line items in my department: GL-Account-#_ L1 o - &(.I oq, 110-(Aq.5�G Net change in total budget for this department is: Other remarks/justification: Amendment. Amount_��_ Reason�_��^ 3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 221 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 44U40-� p6d� (Depaar ent making this request) Date: h - 9 0� I request an amendment to the J-06t3 budget for the year following line items in my department: Amendment GL Account # -- Account Name Amount --- ---- Net change in total budget for this department is: Other remarks/justification: t $ — _____________ -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 222 • • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: t` d (Department making this request) Date: tI-1_G a I request an amendment to the 1000 budget for the following line items in my department: GL Account # "ego - �jn�y7Go _ Account Name Y1r.��Cn ritt� �wJlt o ry Net change in.total budget for this department is: Other remarks/justification: Amendment Amount Reasonr^�,�� I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 223 CALHOUN COUNTY, TEXAS Unposted Budget Transactions -REVENUE AMENDMENTS 11/13 Fund Session Code Date Fund Title Transaction Description Dept Title GL Title Increase Decrease 1000 11/13/00 GENERALFUND REIMB. FOR NEWSPAPER REVENUE REBATES -RESTITUTION 19.00 AD-SEXOFFENDER Total 19.00 0.00 11/13/00 Total GENERALFUND 19.00 0.00 1000 Report Total 19.00 0,00 Fund Code 1000 IOW D1110 1000 IOW 1000 1000 1000 1000 IWO 1000 IOW IWO IOW IWO IOW 1000 IWO IOW IOW IOW IWO *IlMta Session Date Fund Title 11/13/00 GENERAL FUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERAL FUND 11/13/00 GENERAL FUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERAL FUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11113/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11/13/00 GENERALFUND 11113/00 GENERAL FUND 11/13/00 GENERALFUND 11/13/00 GENERAL FUND 11/13/00 GENERALFUND I1/13/00 GENERAL FUND 11/13/00 GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 11/13 Transaction Description ADDITIONAL TRAVEL -YOUTH COORD. ADDITIONAL TRAVELYOUTH COORD. AS NEEDED FOR UTILITIES AS NEEDED FOR UTILITIES AS NEEDED FOR UTILITIES AS NEEDED FOR UTILITIES PREMIUM INCREASE PREMIUM INCREASE ADDITIONAL UTILITIES ADDITIONAL UTILITIES ADDITIONAL MISC. & BLDG REPAIR ADDITIONAL MISC. & BLDG REPAIR ADDITIONAL MISC. & BLDG REPAIR ADDITIONAL MISC. & BLDG REPAIR AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED ADDITIONAL FUEL ADDITIONAL FUEL ADDITIONAL DUES • Dept Title EXTENSION SERVICE EXTENSION SERVICE LIBRARY BUILDING MAINTENANCE BUILDING MAINTENANCE ELECTIONS ELECTIONS RABIES CONTROL RABIES CONTROL WASTE MANAGEMENT WASTE MANAGEMENT WASTE MANAGEMENT WASTE MANAGEMENT ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE-PRECINCT#2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 EMERGENCY MANAGEMENT GL Title PHOTO COPIES/SUPPLIES AUTO ALLOWANCES -YOUTH COORD REPAIRS -PORT OCONNOR LIBRARY UTILITIES -PORT OVONNOR LIBRARY REPAIRS -COURTHOUSE AND JAIL UTILITIES -COURTHOUSE AND JAIL SURETY BOND PREMIUMS TRAINING REGISTRATION FEESfrRAVEL EQUIPMENT RENTAL UTILITIES BUILDING REPAIRS LANDFILL CLOSURE LANDFILL CLOSURE MISCELLANEOUS ROAD & BRIDGE SUPPLIES TIRES AND TUBES PIPE OUTSIDE MAINTENANCE MACHINERY AND EQUIPMENT ROAD & BRIDGE SUPPLIES GASOLINEIOI /DIESEI/GR... aIm_ Increase Decrease 85.00 85.00 123.00 123.00 6,300.00 6,300.00 200.00 200.00 300.OD 300.00 2,000.00 2,O00.00 300.00 300.06 6,787.00 362.00 4,810.00 265.00 1,350.00 7,000.00 7,000.00 90.00 • P.- I • • CALHOUN COUNTY, TEXAS ' Unposted Budget Transactions - EXPENDITURE AMDMTS I1/13 , Fund Session Fund Title Transaction Description Dept Title GL Title Inge Decrease Code Date GENERAI..FUND ADDITIONAL DUES EMERGENCY TELEPHONE SERVICES 80.00 Iwo 11/13/00 MANAGEMENT I1/13100 GENERALFUND AS NEEDED FOR PHONE HIGHWAY PATROL MISCELLANEOUS 35.00 I000 SERVICES 11/13/00 GENERALFUND AS NEEDED FOR PHONE HIGHWAY PATROL TELEPHONE SERVICES 35.00 I000 VICES AS NEEDED SHERIFF GASOLINFIOB/DIESELIGR... 18.00 1000 I11I3100 GENERAL FUND SHERIFF SUPPLIES -MISCELLANEOUS 456.00 1000 11/13/00 GENERALFUND AS NEEDED SHERIFF UNIFORMS 84600 1000 11/13/00 GENERALFUND ASNEEDED SHERIFF BUILDING RENTAL 130.00 1000 11 00 GENERALFUND AS NEEDED REIMB. FOR NEWSPAPER SHERIFF MISCELLANEOUS 19.00 1000 11/133/00� GENERALFUND AD -SEX OFFENDER 1000 11/13/00 GENERAL FUND AS NEEDED SHERIFF MISCELLANEOUS 241.00 I000 11/13/00 GENERALFUND AS NEEDED SHERIFF TELEPHONE SERVICES 340000 11/13/00 GENERALFUND ADDITIONAL POSTAGE CRIME VIICCTIMS POSTAGE 1000 11/13/00 GENERAL FUND. ADDITIONAL POSTAGE CRIMEVICTIMS TRANSCRIPTION SERVICES 30.00 1000 ASSISTANCE 24,105.00 24,086.00 Total 11/13/00 24,105.00 24,086.00 Total GENERALFUND 1000 24,105.00 24,086.00 Report Total p". 2 DLLs 11MO GENERAL DISCUSSION Commissioner Finster stated that he has been contacted by someone who wants to build a cement or concrete road and wants to ]mow if the County has any specifications. I don't think this is addressed in our Road Order so they are going to proceed with the limestone but he does want me to pursue checking into this. ACCOUNTS ALLOWED — COUNTY Claims totaling $10,021,729,13 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Pro -Tern Belk that said claims be approved for payment. Commissioner Balajka, Floyd, Finster and Judge Pro-Tem Belk all voted in favor. THE COURT RECESSED UNTIL TUESDAY, NOVEMBER 14, 2000 AT 10:00 A.M. ,e M / SPECIAL NOVEMBER TERM HELD NOVEMBER 14, 2000 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 14th day of November, A.D., 2000 there was • begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Arlene N. Marshall County Judge Leroy Belk Commissioner, Pct. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Pro -Tern Belk presided in the absence of Judge Marshall. CANVAS-NOVEMBER 7TH 2O00 GENERAL ELECTION Stephanie Smith, Election Administrator, provided the Court with the returns of the November 7, 2000 General Election. She stated that there are 13,600 registered voters in Calhoun County and 45% of them voted in the Election. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to • declare the results of the November 7, 2000 General Election canvassed and accept the results as provided. Commissioners Balajka, Floyd, Finster and Judge Pro-Tem Belk all voted in favor. The Court recessed at 10:45 A.M. until Friday, November 17, 2000. �m by the S« wy araw< Sm . br.aW, v.r.CA., Elution C , 146 CANVASS OF GENERAL ELECTION I' �GWILPCLI Inf Calhoun County, Te , met with the Commissioners' Court sitti asng as the canvassing board on 13ovemher 14 7000 to canvass the General election of Novem�07 v000 I certify that the figures on the tally sheets correspond with the figures on the returns. Witness my hand this the _LL day of Joutft 20 00 . Presiding Officer of Canvassing Authority SPECIAL NOVEMBER TERM HELD NOVEMBER 17, 2000 • • THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 17th day of November, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. Bids and Proposals Contract for Jail Feasibility Studv Informal bids for a Contract for a jail feasibility study were opened by County Auditor from Gene M. Phillips and Gary Adams and Associates for a fee not to exceed $19,500.00 and from Burns, Fletcher, Gill Architects for a fee not to exceed $20,000 (based on a schedule of hourly rates). Judge Marshall asked that the awarding of the bids be passed to the end of the month so that the Court may review them, that being November 30, 2000. GENE M. PMLIPPS C.U. arm Mwa^ tea November 15, 2000 The Honorable Arlene N. Marshall Calhoun County Judge CamounCounty Courthouse.. 211 South Am Street Port iAvaea, Tessa 77979 - Re: Bid for Jail Feasibility Study. Dear Judge, Thank you for -the invitation to present an informal bid for a Calhoun County Jaril feasibility study, on November 17, 2000. _The feasibility study will addceSs as it= lusted le your invitation to bid dated November. 3, 2000, Some listed items reqube a response m this bid, they are; . 7. Estimated time to complete the feasWrq study is 70 days; which 1s near the end of . January 2001. - S,. This: study will be conducted by Gene. M. Philipps and Gary Adami and -Associates toil"wWc have perfoimedi approximately nine studies in the Pest eleven years, tbp most recent is Aogelim County. Angel itui onntirs f 10,500,00.00:oewj8il .. eonsttYehon bond passed this past election, November 7, 2000. Some other counties. w+p havepei rzood.studies for are Wilson. Rusk. Van 7andt, i con: Parka. . Harrison,Anderson andDickens. 9. Gen M. Philipps and Guy Adams and Associates have been involved in more than., tco countyA projects m the past eleven years. and Gave worked Wirth arohdatR eo�oeers. w¢trecEora'and the Texas Commission on Jail Standards m the sumess[bl romplaionof these piojeUs. . 10. The fee for this [easibild' y atudyis not to em:ad S 19,500.00, and% be paid as earned and billed to the county monthly. Thank you. Gene M. Philipps 29 The Nonarebls Arlene N. Marshes November 17.20oo Page 10 of 11 • A speakers portfolio for use by the people who are presenting the facts on the tax election to the publk. The speaker's porifd10 w0 contain. basically, the following information: ♦ A speech outline which can be presented in conjunction with a she or other media Presentation, If deemed appropriate; ♦ Questionse and answers which ibe anticipated to come up t• during the discussion of the election; A COPies of budgets and oust estimate data on which the election is based; and. A Other badwound and badrup Information which becomes available for necessary during the course of the Presentation of the election to the public; ' A Presentation stowing, in visual fort. the needs of the County how Chose needs can be solved and the cost to solve them. This Presentation wig be Prepared on appropriate materials and wll be made available to the elected OCicials and/or others as directed; and. Sample Press releases and art work for necessary handouts urging the Passage of the tax Pmposmon. The basic things to remember In any tax, election campaign are the three steps which must be taken to Insure passage: • The needs must be thoroughly and aco mley public explained to the voting • It must be shown that the proposal M talned In the Issue will sotre, to the greatest degree Possible. the needs; and. • The taxpayer rep ki aihd hbe ow aware Will Of how him On cost Or solving Personal Mesa Also. the taxpayer must be mode to matite brat the Passage of the election is an Investment in the future. o Feearnming bums getoher gig amhaects Proposes to pm lde the pmfessional services required to perform the Feasibily study for the Calhoun Corry . Adult Detention system — In a000rdence with the soope of work Previously disaussed — on an hourly basis, in aaordanca with the fogmirg schedule of billing rates, to a mandmum of s20,g00.00. Authorized died out-cf- pocket expenses will be reimbursed on an 'actual cost basis. • Project Manager $125 rthotlr • Project Architect $100Mour • Architectural Technician $75i hour • Clerical $601hour . Billing will be on a monthly basis for work aoronhptshed during the •. Preceding month with Payment antidpated within 30 days of bring. New EMS Station — Contract for Architectural Services This agenda item was passed to November 30,2000. Airport Advisory Board — Report Report given by Colleen Franke. Mary Ruth Tasler was appointed as Secretary at the Advisory Board's Quarterly Meeting on November 1, 2000. The Board reported the number of landings at airport for August, September and October; discussed getting a larger jet A Fueling system for jet planes; continued work on the buildings' furnishings; a "Welcome' sign was hung and old junk cars were removed. They were told by the FAA that the crosswind grass runway can open as it is and the Board recommended that this be done. They have an agreement with Remote Control operators for them to move their grandstand and have an intercom system with Airport for safety reasons. The Court commended the Advisory Board for their work. No action was taken by the Court. The Court recessed at 10:17 A.M. to the District Courtroom. The Court reconvened at 10:22 AM. in the District Courtroom. • Public Hearing on Formosa Plastics Corporation Request for Tax Abatement Judge Marshall opened the Public Hearing at 10:22 A.M. in the matter of the Tax Abatement for Formosa. Mr. Jack Wu of Formosa Plastics spoke to the group concerning the request for tax abatement. He stated that his company will create many more jobs in the area and have over a million -dollar payroll. Several citizens voiced their opinions. Those speaking against the abatement were Gaylen Johnson, a rancher, Ken Morris who also disagreed with Calhoun County Commissioners' Court holding a closed meeting and that Formosa is allowed in but not the public, Gus Koeher, Mr. Bolleter and Teri Austin who spoke on tourism and also 230 consideration of other companies. Those for the abatement were Alex Davila, Mayor; Betty Search; Eugene Hobizal; Roger Galvan; Ted Wilson; John Flores; Cherre Cain of the Board of Realtors; Betsy Wilson, Carolyn Adrian of the Chamber of Commerce; Fred Loya, Buddy Daniels; J. C. Melcher, Jr.; Rick McKinney of First National Bank; Randy Boyd of Calhoun County Navigation District; Juaniece Madden; Bob VanBorssum; Leo Kainer; Paul Blasingim; Miles Thompson; Ed Wagner of First National Bank; Larry Dio; George Miller, a rancher; Jim Shephard; Tom Murdrison, and Ben Comiskey, County Auditor. Mark Dietsel, a fisherman and David Gann of G&W Engineers also spoke. • Judge Marshall said the Courtwill vote on the abatement on November 30, 2000. The Public Hearing was closed by Judge Marshall at 12:30 P.M. No action was taken by the Court. indigent care rayment for rnysiciaU VUiS1Ue Us UIC VUUIILV — swuaovus as UUa a U..s.r The Court discussed removal of indigent care payments for physicians' services outside of Calhoun County. As it is now, if a person gets sick in this county, they can go anywhere they want to and bill it to the County. After this, if they get sick in this county, they need to go to a doctor in this County and if they don't want to use a doctor in this County, then they are required to get prior approval for a referral. The Judge had received a letter from the Texas Department of Health in San Antonio, Texas saying all that was needed to make the change in the County Indigent Program regarding stopping payment to physicians outside Calhoun county is for the Judge to send them a letter stating the change. They recommended that we explain this change to our local physicians. The members of the Court felt there should be a written policy recorded in the Minutes. No action by the Court — passed to November 30, 2000. 15125520336 MEMORIAL MED. CENTER e55 P02 NOV 01.00 16:55 r - 4 MEMORIAL ` MEDICAL @j CENTER 815 N. Virginia sorter Port Lavaq, TX 77979 (361) 552-6713 November 1, 2000 To: The Honorable Judge Arlme Marshall From: Dona Davis Dvectar ofBum— 0MCC RE: CIHCP MSMORANDBM ...................................................................... We spolx with Beverly Lopes, Health Programs Resource coordinator! to San Antonio. TX, aboutthe proamue inquired io maidogthe change in the County Indigent Program Ong stopping PaY== m physicians outside Calhoun County. She said that all we base to do is have the Judge inom -U=Y smd ha a lever sating the clwge. We also rxommmd that you discs a lew to our local Ryntin+ explaining this change and the possibility orlooldag at a opa -= situation whese the services am not provided in our county. Tlmletta m Beverly shaddbe rmt to: Beverly BrarmLopea Health Programs Rosanne Coorditutor Testes DePavmmt of Health • PdObt Health US=9 7430 Lords PastetrDr. San Antonio. TX 7W9 If you need airy other iat'ormuion. plew all me. . Tbinkyou. w31A m D 0 z EXPENDITURES FOR THE CALHOUN COUNTY INDIGENT HEALTH CARE PROGRAM FOR THE PERIOD OF 01-0149 TO 12-31.99 N (9 a u� m 01 0: W Z W U M M G) N in in N N 11 PHYSICIAN 1999 SERVICE CALHOUN COUNTY PHYSICIAN SERVICE OUT OF 'COUNTY COUNTY DRUGS CALHOUN HOSPITAL IN -PATIENT CALHOUN COUNTY HOSPITAL IN -PATIENT OUT OF COUNTY HOSPITAL OUT -PATIENT CALHOUN COUNTY HOSPITAL LAB/X-RAY OUT -PATIENT CALHOUN OUT OF COUNTY COUNTY LAB/X-RAY OUT OF COUNTY JANUARY i 3 099.89 1 $ t 497.85 $ 7,558.24 b 21 775.11 I S 6,099.28 b 14 078.83 i 6,86927K44 $ 257.58 FEBRUARY $ 2,425.38 $ 2.382.29 S 7 348.78r,$40,706.95 0 583.25 $ 2,171.53 $ 21 797.83 $ 1 799.850 $ MARCH $ 5 033.57 S 8 957.37 $ 8 447.20 $ 19 208.24 $ 8 986.82 S 509.805 $ 909.44 APRIL S 5 687.45 $ 9 301.07 $ 6.337.86 687.91 $ 43 149.46 $ 17 566.29 $ 28.081 $1 43.80MAY S b 248,45 $11 115.04 $ 7 499.161 24.92 $ 21 96.02 $ 13 775.82 $ 369.388 $ 167.96 JUNE S 5 459A2 $ 2 347.36 $ 8.663.521 038.67 $ - $ 26,720,32 $ 16.983 $ 302.32 JULY $ 5 988.24 $10 803.86 S 8 790.82140427 $ 18 850.25 $ 22 458.38 $ 399.500 $ 170.38 AUGUST $ 3 623.08 $ 4 603.51 S 8 252.238 514.30 $ $ 18 867.39 $ 3 781283 $ 224.08 SEPTEMBER $ 4,916.11 $ 41309.43 $ 9 443.55 $ 1326.09 $ 7 972.78 $ 21 191.72 $ 1,617.40 $ 635.26 $ 140.77 OCTOBER $ 4 3 99.20 $ 1 180.50 $ 8 778.03 $ 8224.51 $ 10 432.65 $ 9.435A9 $ 1,207.66 . $ 451.16 $ 186.80 NOVEMBER $ 2,910.17 $ 15463.45 $ 9.293.88 $ 29 874.80 $ 1,404.66 $ 25.361.91 $ 8,988.84 $ 437.41 $ 3520 DECEMBER $ 5,789.01 $ 1.316.09 $ 9,919.11 $ 20,261.02 $ 2,171.12 $ 21,188.51 $ 4,076.38 $ 603.51 $ 22.71 TOTAL $54,579.97 $61,277.62 $ 101,331.23 $ 346.601.83 $ 131,053.98 $ 221,247.01 $ 29,663.14 $ 6,318.60 $ 3,061.02 co cn ea m m IL Ol m 01 0_ W Z W U A E J Qr O s W E co pl I"1 !9 N 07 81 N 81 4 EXPENDITURES RFOR THF_ CALHOUN COUNTY E PROGRAM FOR THE PERIOD AGENT HEALTH OD Ot-01-00 TO 10-30-00 PHYSICIAN PHYSICIAN DRUGS IN -PATIENT IN OUT -PATIENT OUT-PATIENTCALHOUNY OUeT OF 2000 SERVICE SERVICE CALHOUN OUT OF COUNTY CALHOUN OUT OF CALHOUN OUT OF COUNTY COUNT ..l11MV nnuim COUNTY COUNTY 101.31 $40,031.95 ,617.79 i 92E $ 2884.42 V851.05 $ 50,24.53 1468.3 -20 1,410.53 S. 7.086.33 $ 87,289.15 • 0 0 Auditor/County Treasurer A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ,.)bra -q (Department making this request) Date: Ji- 15 -w I request an amendment to the 2060 budget for the year following line items in my department: Amendment GL Account_ ___Account Name ___Amount____ I�G (ol:l�l� ICIoi�F SiY��4S =oo Li I`{( 5.3e 7c C��i ce ��ppl e /I 1p 1LJL) T(ai;ir)irie'ril ��t�f,1�iir 1io )-) OIR�Ice 1,4c> _PL;hlic«-hc,r,s>G�.t`Q7 C C Net change in total budget S for this department is: other remarks/justification: _Reason '• �7J� il�Q�rS 1Z,i hr_:n�h Lbr«;es • SParinr;- (-nr I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: �_nC,21_,TYL�_ Cn,t!fX Date of Commissioners' Court approval: Date posted to General Ledger account(s): 234 • IIDUDGET JIMENUMENT REQUEST To: Calhoun County Commissioners' Court From: CALHOUN COUNTY SHERIFF'S DEPARTMENT (Department making this request) Date: NOVEMBER 16, 2000 I request an amendment to the 2000 budget for the year following line items in my department: Amendment GL Account Account :lame Amount Reason J (,Q - 53915 53995 61310 • 64670 O 5170---_' 53540 53992 601fin co��a o Film Supplies Uniforms Copier Rental Physicals Meal Allowpnrp Meal Allowance Gas/Oil/Diesel Mi sc—Stippli es Net change in total budget for this department is: Other remarks/justification: -t.000.no -21000.00 --1,000- 00-.8000 _ + 500.00 _ +3 720'.00 + 405.00 _ �.`=ry1�Q11♦ I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ROVE Nov 1 7 2000 235 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R (Department making this request) Date: /) _ 7 — 00 I request an -amendment to the .2mg) budget for the year following line items in my department: GL Account (! Account Name ------------------ e « `VPIP Net change in total budget for this department is: other remarks/justification: Amendment Amount / 0 0©, Op qo. cnj Z &:5-- 02 > < �qs - 00> _900.00 —ems ry>00 > • • Reason ------------------- C understand that my budget cannot be amended as"requeste u Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General- Ledger account(s): 236 • BUDGET AMENDMENT REQUEST To: Calhoun County fC�ommissioners' Court From: 1'4ij2 2. QL (Department making this request) Date: ) I request an amendment to the 206 0 budget for the year following line items in my department: GL-Account-#- 35r- --- Account-N{amme--- P� Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount---- J G -------Reason ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 237 • BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: November 13, 2000 I request an amendment to the 2000 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount---- Reason • 510-70500 Books -Law 1 ��Oj to payfor necessary law books& updates 510-54020 Dues - $130.00 510-66498 Travel out of County Net change in total budget for this department is: Other remarks/justification: - c„� 13Io:/ $ 0.00 • I understand that my budget cannot be amended a requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 238 • • • 11 BUDGET AMENDMENT REQUEST To: Calhoun '/J�County {Commissioners, Court From: � � ll�A II L,�AS� (Department making this request) Date: I I—((-6a I request an amendment to the ao0`0 budget for the year following line items in my department: GL Account # ((140—'io'150 Account_ '(Na_m_e_ _ 1 � l0.Qa Net change in total budget for this department is: Other remarks/justification: Amendment -- Amount___ Reason____.,_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): A W • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P � 1-,+ 3 (Department making this request) Date: I . I request an amendment to the ZO Oct budget for the year following line items in my department: Amendment GL Account # _,Account -Name__ Amount Reason • -I- Lc, In �P��EQi� 5a0 3&C- AFT K u`l Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C 240 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: [-� Kk- Lf (Department making this request) Date: ) 1_1,G_00 I request an amendment to the 0 O O budget for the year following line items in my department: GL Account # 570, C • F�10 - -6)139 • Amendment _ Account Name Amount Reason �a &�7 i Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 241 ill BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: / L _—own (Department making this request) Date: I I- I (,-o 0 I request an amendment to the a Goo budget for the year following line items in my department: GL Account_#� l`6o—h�l5bl _--Account Name Net change in total budget for this department is: Other remarks/justification: Amendment __ Amount ------ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 242 • • • -14-00 03:40am From- T-101 P.03/03 F-461 BIIDGET AMENDXENT REQIIEST To: Calhoun county Commissi From: �Ourt (Department making this request) Date: I request an amendment to the budget for the following line items in my department. Reason---A-C--cOunt-Name Amendment ------------ 1 �q,------------- Het obangs in total budget for this department is: Other remarks/justification: H^V 1120 1: understand that my budget cannot be amende`vn_ - ii Commissioners, Court approval is obtained. d as requested signature of officialidepartment head: Date of Commissioners' Court approval: 1. Date Posted to General Ledger account(s): l 1343 -A 11 BUDGET AMENDMENT REQUEST To: Calhoun County Cc missioners' Court From: ` (� 3 (Departmen making this request) Date: I 1—I1_po I request an amendment to the O©O budget for the year following line items in my department: GL Account^# - Amendment Account Name __ Amount yYY �Ya 0 Net change in total budget for this department is: Other remarks/justification: Reason --___- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): U J • 244 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: I1 / •� ' (Department making this request) Date: l I - 1 14-0 Q) I request an amendment to the 1000) budget for the year following line items in my department: Amendment GL Account # --^Account Name -- Amount I} Net change in total budget for this department is: $ -- Other remarks/justification: -------Reason ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9 245 GET AMENDMENT REQUEST To: Calhoun County Commissioners' From: Date: I 1-1 (-bo I request an amendment to the (,Ci budget for the year following line items in my department: Amendment GL Account # ,_ Account Name __Amount IV H _tic -53�a� Net change in total budget for this department is: Other remarks/justification: i I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: Y� Date posted to General Ledger account(s): • 1 1 L 246 Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 0 D 11/17M Session Date Fund Title 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS I1/17 Transaction Description ADDITIONAL MISCELLANEOUS ADDITIONAL MISCELLANEOUS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS AS REQUIRED BY PAYROLL AS REQUIRED BY PAYROLL PRISONER LODGING IN EXCESS OF BUDGET MAINT. & SUPPORT FOR NEW SOFTWARE MODULES MAINT. & SUPPORT FOR NEW SOFTWARE MODULES MAINT. & SUPPORT FOR NEW SOFTWARE MODULES MAINT. & SUPPORT FOR NEW SOFTWARE MODULES MAINT. & SUPPORT FOR NEW SOFTWARE MODULES PRISONER LODGING IN EXCESS OF BUDGET ADDITIONAL MISC. SUPPLIES ADDITIONAL MISC. SUPPLIES ADDITIONAL BOOKS ADDITIONAL BOOKS ADDITIONAL BOOKS LINE ITEM TRANSFERS LINE ITEM TRANSFERS 40 Dept Title HISTORICAL COMMISSION HISTORICAL COMMISSION LIBRARY LBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS COUNTY AUDITOR COUNTY AUDITOR COUNTY AUDITOR COUNTY TREASURER COUNTY TREASURER COMMISSIONERS COURT HEALTH DEPARTMENT HEALTH DEPARTMENT DISTRICT ATTORNEY DISTRICT ATTORNEY DISTRICT ATTORNEY ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGE -PRECINCT #1 GL Ti0e MISCELLANEOUS CAPITAL OUTLAY GENERAL OFFICE SUPPLIES GENERAL OFFICE SUPPLIES PUBLICATIONS FIRE & SECURITY SERVICES TELEPHONE SERVICES BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY EQUIPMENT -COMPUTER EQUIPMENT -OFFICE JAILERS WORKERS COMP ADJUSTMENTS PRISONER LODGING -OUT OF COUNTY GENERAL OFFICE SUPPLIES MACHINE MAINTENANCE EQUIPMENT -COMPUTER GENERAL OFFICE SUPPLIES MACHINE MAINTENANCE ECONOMIC DEVELOPMENT STUDY INSECTICIDES/PESTICIDES SUPPLIES -MISCELLANEOUS DUES TRAVEL OUT OF COUNTY BOOKS -LAW GENERAL OFFICE SUPPLIES MACHINERY PARTS/SUPPLIES Increase Decrease 101.00 101.00 450.00 750.00 500.00 430.00 3,000.00 3,000.00 500.00 430.00 750.00 450.00 864.00 864.00 20,802.00 211.00 333.00 122.00 211.00 211.00 20,802.00 20.00 20.00 130.00 136.00 266.00 205.00 2,000.00 • pw. i • • • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 11/17 Fund Cade 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Wm: ummo Session Date Fund Title 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND 11/17/00 GENERAL FUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERALFUND 11/17/00 GENERAL FUND Transaction Description Dept Title LANE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS AS REQUIRED BY PAYROLL AS REQUIRED BY PAYROLL AS REQUIRED BY PAYROLL AS REQUIRED BY PAYROLL ADDITIONAL UTILITIES ADDIITONAL UTILITIES ADDITIONAL PARTS, CAPITAL OUTLAY ADDITIONAL PARTS, CAPITALOUTLAY ADDITIONAL PARTS, CAPITAL OUTLAY LINE ITEM TRANSFERS LINE ITEM TRANSFERS ROAD AND BRIDGE-PRECINCT#I ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGFPRECINCT #I ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRID i&PRECINCT#1 ROAD AND BRIDG&PRECINCT#1 ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGE -PRECINCT #1 ROAD AND BRIDGE -PRECINCT #3 ROAD AND BRIDGE -PRECINCT #3 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 FIRE PROTECTION -MAGNOLIA BEACH FIRE PROTECTION -MAGNOLIA BEACH FIRE PROTECTION -MAGNOLIA BEACH SHERIFF SHERIFF GL Title GASOLINE/OMIDIESEUGR.. SUPPLIES -MISCELLANEOUS MACHINERY/EQUIPMENT REPAIRS OUTSIDE MAINTENANCE REPAIRS -FAIRGROUNDS BALLPARK REPAIRS -RODEO ARENA TRAVEL OUT OF COUNTY UTILITIES EQUIPMENT -PARKS INPRO V EMENTS-MAGNOL... BEACH BOAT RAMP MEALALLOWANCE ROAD & BRIDGE SUPPLIES MAINTENANCE EMPLOYEES WORKERS COMP ADJUSTMENTS ROAD & BRIDGE SUPPLIES UTILITIES MACHINERY PARTS/SUPPLIES CAPITAL OUTLAY EQUIPMENT -FIRE HOSE MEAL ALLOWANCE GASOLINFIONDIESEUGR... Increase Decrease 2,000.00 1,000.00 2,718.00 968.00 574.00 390.00 900.D0 550.00 115.00 90.00 45.00 45.00 697.00 697.00 2,500.00 2,500.00 176.00 840.00 1,016.00 500.00 3,720.00 Pas= 2 cl ct+ Fund Session Code Date Fund Title 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERAL FUND 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERALFUND 1000 11/17/00 GENERAL FUND Total 11/17/00 Total 1000 Report Total GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS I1/17 Transaction Description LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LANE ITEM TRANSFERS LINE ITEM TRANSFERS LIKE ITEM TRANSFERS LIKE ITEM TRANSFERS LINE ITEM TRANSFERS Dept Tide SHERIFF SHERIFF SHERIFF SHERIFF SHERIFF SHERIFF SHERIFF SHERIFF GL Title FILM SUPPLIES SUPPLIES -MISCELLANEOUS UNIFORMS AUTOMOTIVE REPAIRS COPIER RENTALS MEAL ALLOWANCE MISCELLANEOUS PHYSICALS i�cl 21 —. 1,000.00 405.00 2,000.00 475.00 860,00 1,000.00 100.00 340.00 42,940.00 42,940.00 42,940.00 42,940.00 42,940.00 42,940.00 • 6 : I1117M • • Poke J County Clerk — JP Pct. #5 — Monthly Reports The County Clerk and JP Pct. #5 presented their monthly reports for October, 2000, and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that said reports be accepted as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • Accounts Allowed — County Claims totaling $125,678.05 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. General Discussion Commissioner Finster stated that someone approached him about abandoning a street in Port O'Connor being the north end of Washington Street, which is the last road to the north on the bay. He has bought a tract being two blocks of land and wants to petition the Court to close the streets and alleys in that piece of land and asked if the Court has the authority to abandon those alleyways since there is a utility district in place at this point. The Court discussed this matter and Commissioner Finster said he will tell the person to go ahead and start the process to abandon the road and alleyway. The Court Adjourned. C J • 250 SPECIAL NOVEMBER TERM HELD NOVEMBER 30, 2000 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 30th day of November, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Leroy Belk Commissioner, Pct. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. Memorial Medical Center — Monthly Financial Report Judge Marshall advised the Court that the Memorial Medical Center would not attend this meeting. They were in negotiations with Buzz Currier to become the new hospital administrator. The hospital has met their financial obligations for this past month. New EMS Station — Contract for Architectural Services — Award Bid The bids for the contract for architectural services for the new EMS Station were opened on November 13, 2000. Commissioner Balajka asked that this be passed. Bids and Proposals — Contract for a Jail Feasibility Study Bids for a contract for a Jail Feasibility study were opened on November 17, 2000. Judge Marshall stated that of the two bids that met specifications, the low bidder was for $19,500.00 is being disqualified because of past performances. He will be advised and allowed a.public hearing if he would like. Unless directed otherwise by the Court, we will accept the bid of Burns Fletcher Gill for $20,000.00 plus expenses not to exceed $25,000.00 Commissioner Floyd presented the following letter to the Court in which he takes exception to awarding the Jail Feasibility Study Contract using competitive bids, stating isthat he believes it should be done using request for proposals as the Code requires for professional services. Also, the low bidder meets all of the specifications and cannot be disqualified on the basis of that he didn't meet specifications. � 51 H FLOYD Calhoun County Commissioner, Precinct #3 Mailing Address: 627 State Hwy 172, in Lavaca, TX 77979 Office Location: 24627 State Hwy 172. Olivia, Texas November 08, 2000 Mr. B. Comiskey Calhoun County Auditor 201 W. Austin Port Lavaca, TX. 77979 Office (361) 893-5346 Fax (36I1 893-5309 Home (361) 552-4574 Mobile (361) 920-5346 RE: STUDY TO DETERMINE THE FEASIBILITY OF CONSTRUCTING A NEW CALHOUN COUNTY JAIL Dear Ben: As a follow-up to our informal discussion on October 31, 2000 in which you advised that it was your intention to use an informal competitive bidding process to procure the services to perform the captioned study. Because of this discussion, I offer this letter as a record of my concerns and recommendations regarding your proposed plan of action. The basis for these concerns was expressed to you in our discussion and are summarized as follows. 1. The skills and qualifications necessary to competently perform the required study are those of an architect, professional engineer, etc. which are professional services and therefore should be obtained through an R.F.P. process and not by competitive bidding. 2. The feasibility study is the first step in the engineering/architectural design of a new jail facility. In other words, the feasibility study should establish the configuration, size, location, floor plan, and cost of any proposal for a new jail. This establishes the project scope on which detail design is done. Because the information defined in the feasibility study is so integrated with the detail design, I believe the two should be combined into a two step process. In other words, procure a single firm to perform both the feasibility study and the detail design. The first step being the feasibility study which could be followed by the second step (detail design) if the construction of a new jail is warranted. • • 252 • 3. It would appear that any engineering/areWtectural firm selected to perform the feasibility study alone would, because of acquired advantages, be disqualified from submitting proposals for the detail engineering/architectural design. 4. Although budgeted at $25,000, it is my feeling, based on evaluation of the cost of other feasibility studies and discussions with architectural firms who have conducted similar studies, the cost will be in the $35,000 to $50,00 range. Considering this, it would appear that something more than an informal selection process may be more appropriate, In closing, I would like to say that I fully realize that in your position as County Purchasing Agent, it is your responsibility to determine what is the proper procedure in • matters such as this. But, I would hope that you will consider these comments since they are being made in regard to what I believe to be in the best interest of Calhoun County. Sincerely, H. Floyd cc: Judge A. Marshall . Commissioner L.Belk Commissioner M. Balajka Commissioner K. Finster Commissioner Elect R. Galvan SheriffB. B. Browning File -New County Jail BC—FSNJ • 153 IM Purchasing Law MAN Government Code - Professional Services 660-70-0 August1994 2254, 1 of 1 A Professional Services (formerly VTCS Article 6644 - Professional Services Procurement Act) This Act states that contracts for the procurement of defined professional services may not be awarded on the basis of bids. Instead, they must be awarded on the basis of demonstrated competence and qualifications, so lone as the professional fees are consistent with, and not higher than the published recommended practices and fees of the various professional associations and do not exceed nnv Professional a certified When procuring architectural or engineering services the enk shall use a two-step selection process First, the entity shall select an individual or firm capable of performing the service on the basis of demonstrated competence and qualifications. The -entity shall then enter into negotiations on a contract at a fair and reasonable price. If the entity is unable to negotiate a satisfactory contract with the most highly qualified m_diL dual o;firm� it shall formally end negotiations with that person or firm. and then proceed to the next most highly qualified and repeat the process. Negotiations are carved on in this sequence until a contract is made. If anyyement or contract is entered into with one of the above mentioned professionals on the basis of a competitive bid, it is contrary to public oolicv and is void. Texas Comptroller of Public Accounts • Model Purchasing Manual for Tens Cities and Counties u 1 L • 254 • • PH1L-nGr2 19ssoe-)�gT�S 755-7 R�)'7fdL/FOZ RoAo O�cc�s, Tx 7SZ81 lziU� 692 - (l/s �S R T,9 D , ,B g q .S G a T (pRcw-rilcT�i%L) /7e k1_ A/N1f7-H �,g4.19N�5 c, d/2J? LET/a/ti/l62 �f2d1✓T)�IyI�NC!{- LNC, 5©z jvzrc�z �aak .lJ�e. yIC7*09)1O 7x %Igo y C7/3? 2q9 J 76?S' 17,e 1�71xg C'ox ARY /1p%9/'>S s�%�Ss©c1lv�ffs j'P1, pe��i�Ns .o, 60x /9s-/ �q,��) 639~z53S h NDg)z6oN j 7-X 7S�'6S L (903) e' — /p10 CC0N67't'vCev0 /V/4N9GI p9fv7� 1,9/z Gnve y x1DJg d",s HZ-R. r�,1L (ENeiwpIv, P, Tit 0TVpI) 5"IS1 FG YN AI Pnp )e w n y �u; r)z 3�S`q eoizPus 6HR)STI i73Z 7941� . e36 1) 8S 7 — Z z � ,o Fo /Z o/ Pow /r C'Iq JL,s v N .Z'n) G (RIZ c w I T R c TV A �) 1/J9 ;Mar �o1�rv/t,zel� SJ'' �!q ^/ AN r11 1� 7'x 7$Z oS" • Cz)o) zzG - lz �� Im rl x193 C.'o1 �1-� 16s�oti1 av%/ J-n7e- �( "W i� aco /S' TN Sr �5ueT)= SDI a9v.sT�n/ `7',� '87oZ 255 November 1, 2000 Calhoun County is contemplating the construction of a new jail and will require a feasibility study in connection with this project We anticipate that the cost of this feasibility study will be less than the $25,000 that requires formal bids, and therefore we are requesting an informal bid from you concerning the preparation of this feasibility study. The requirements for this bid and the feasibility study are as follows: 1. Determine the cost of operating the present jail for an additional 15 years including the transportation of excess prisoners and any presently known costs due to Jail Commission requirements. 2. Determine cost of operating a new jail (including recommendation for number of beds) for 15 years. This cost should include as a minimum the following: a. Estimated cost of land for construction of new jail and study of location. b. Estimated cost of jail building. c. Estimated cost of acquiring funds amortized over 15 years, for construction. d. Estimated cost of interest on debt for 15 years. C. Operating costs including staffing requirements projected for 15 years. 3. Determine cost of transporting prisoners to other jails for 15 years based on present jail as opposed to new jail. 4. Work with and report to Jail Committee appointed by Commissioners' Court. 5. Conduct walk-through of our jail and at least two newly constructed (within last 5 years) jails with Jail Committee and discuss present problems with our jail and advantages or disadvantages of continuing with present jail or building a new jail. 6. Prepare report including above items, your recommendations concerning our jail problems and recommendations from the Jail Committee concerning our jail problems. 7. Estimated time required to complete and present above report to Commissioners Court 8. List of prior jail feasibility studies performed by you. 9. List of your qualifications to perform a jail study. 10. Your fee for performing this feasibility study. It is our opinion that jail feasibility studies do not fall within the Attorney General's interpretation of professional services and therefore are eligible for bidding rather then proposals. Your bid should be directed to: Arlene Marshal, County Judge Calhoun County Courthouse 211 South Ann Port Lavaca, TX 77979 Your bid should be marked: BID FOR JAIL FBASIBILITYSTUDy. To be considered your bid must be received no later then 10:00 AM, November 17, 2000. Bids received after this time will be returned unopened to bidder. Faxed bids will not be considered. If additional information is desired, please contact Ben H. Comiskey, Jr., County Auditor, 201 West Austin, Port Lavaca, TX 77979, telephone 361-5534610. Yours truly, Arlene Marshall, County Judge • • • `;56 Judge Marshall stated that he was disqualified because of past performances. Commissioner Floyd said he thought we needed something more explicit than that. He takes exception to the manner we are awarding the contract; thinks it ought to be something on professional services where a person is selected that is the most qualified rather than price. Some architects refused to bid because they considered it as professional services and would be in violation of their criteria. • County Auditor Comiskey stated that he disagreed with Commissioner Floyd and does not think its professional services and thinks we can disqualify the low bidder on past performances and under purchasing policy. When no one is appointed, the County Judge becomes in charge of the project and in charge of bids ewer $25,000.00. The Commissioners Court does not need to take action on it, the County Judge can award the bids, however, if the Commissioners Court does object to it, a motion can be made to disqualify all the bids and do whatever they wish to do. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that we reject all bids at this time and go out for bids at a later date. Commissioners Balajka and Floyd voted in favor, Commissioners Belk and Finster opposed and Judge Marshall voted for the Motion pending a response from counsel, District Attorney Dan Heard. Resolution — Tax Abatement Agreement with Formosa Plastics Judge Marshall gave the Court an up -dated copy of the Tax Abatement Agreement between Calhoun County and Formosa Plastics Corporation, Texas. Mr. Wu asked that the Resolution be adopted today and the Agreement drawn up according to the Guidelines and accepted later. The Court determined that the Agreement should adhere to the Guidelines. Mr. Jack Wu of Formosa stated that the reason Formosa did not go by the Guidelines is that it doesn't refer to donations and Formosa has given donations to the County and anything of importance in the Guidelines was adhered to by Formosa. Mr. • Wu stated that whatever the Guidelines for Tax Abatement says, Formosa will follow it. The Court wished to have time to study the final Tax Abatement Agreement. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to postpone any action on the Tax Abatement Agreement with Formosa until the December 11, 2000 meeting. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 0 dS'7 RESOLUTION APPROVING TAX ABATEMENT AGREEMENT WHEREAS, on May 31, 1989 Formosa Plastics Corporation, Texas obtained designation of Formosa Plastics Corporation Reinvestment Zone 1989, consisting of certain properties situated in an unincorporated area of Calhoun County, Texas; and WHEREAS, on May 31, 1989, Formosa Plastics Corporation, Texas was granted a tax abatement agreement by Calhoun County for eligible properties, designated as its Ethylene Complex Expansion Project, located within the reinvestment zone; and WHEREAS, by application dated July 3, 1991 Formosa Plastics Corporation, Texas applied for amendments to its May 31, 1989 tax abatement agreement with the County; and WHEREAS, on August 12, 1991, Formosa Plastics Corporation, Texas was granted a tax abatement agreement by Calhoun County for additional eligible properties, providing abatement for improvements; and • WHEREAS, on February 12, 1993, the Commissioners Court approved a partial assignment of the tax abatement agreement to Nan-Ya Plastics Corporation, America, Formosa Plastics Corporation, America, and Formosa Utility Venture, Ltd.; and WHEREAS, on June 13, 1994, the Commissioners Court approved an extension of the tax abatement agreement for an additional five (5) years from May 31, 1994; and WHEREAS, such Tax Abatement Agreement expired on June 1, 1999; and WHEREAS, on April 27, 2000,Formosa Plastics Corporation, Texas, Nan-Ya Plastics Corporation, America, Formosa Plastics Corporation, America, and Formosa Utility Venture, Ltd. (hereinafter referred to as the "Formosa Entities") applied to renew the designation of the 1372.78 acres that comprise the Formosa Plastics Corporation Reinvestment Zone and to obtain a tax abatement agreement for such reinvestment zone; and WHEREAS, the Commissioners Court of Calhoun County, Texas held a public hearing on May 31, 2000, at which interested persons were permitted to speak and present written material for or against the approval of the proposed renewal of the Formosa Plastics Corporation Reinvestment Zone; and WHEREAS, the Commissioners Court of Calhoun County, Texas after such • public hearing on May 31, 2000, approved the application and designated the reinvestment zone as the Formosa Plastics Corporation Reinvestment Zone 2000; and WHEREAS, the Commissioners Court of Calhoun County, Texas adopted its Guidelines and Criteria for the Commissioners Court of Calhoun County for Granting �ss 4. Tax Abatement in Reinvestment Zones Created in Calhoun County was adopted on June 26, 2000 for the period June 13, 2000 through June 12, 2002; and WHEREAS, the Commissioners Court of Calhoun County, Texas held a public hearing on November 17, 2000 at which interested persons were permitted to speak and present written material for or against the approval of a Tax Abatement Agreement • sought by the Formosa Plastics Corporation; and WHEREAS, the Commissioners Court of Calhoun County„ Texas, after notice as required by law, has in open meeting discussed the issue of whether to enter into a Tax Abatement Agreement with the Formosa Plastics Corporation, Texas, and being of the opinion that the Application for the 2000 Tax Abatement Agreement by the Formosa Plastics Corporation, Texas for the improvements to be made by Formosa Plastics Corporation, Texas for its proposed High Density Polyethylene Plant (the "HDPE Project"), should be approved, the Commissioners Court, upon motion and second, adopts the following resolutions: BE IT RESOLVED: 1. That the Commissioners Court of Calhoun County, Texas hereby finds that the terms of the proposed 2000 Tax Abatement Agreement for Formosa Plastics Corporation, Texas HDPE Project and the property subject to the Agreement satisfy eligibility criteria and other requirements of the Guidelines and Criteria for Tax Abatement heretofore adopted by the Commissioners Court on June 26, 2000. 2. The Commissioners Court of Calhoun County, Texas finds that there will be no substantial adverse effect on the provision of the County's services or tax base. 3. The Commissioners Court of Calhoun County, Texas approves Formosa • Plastics Corporation, Texas application for the 2000 Tax Abatement Agreement, subject to the following terms, covenants and conditions contained in the attached 2000 Tax Abatement Agreement. 4. Based upon the foregoing findings, the Commissioners Court of Calhoun County, Texas hereby approves and authorizes the execution of the 2000 Tax Abatement Agreement between the Commissioners Court of Calhoun County, Texas and Formosa Plastics Corporation, Texas, A copy of which is attached to this Resolution, incorporated by reference, and made a part hereof for any and all purposes. PASSED, ADOPTED AND APPROVED, by a vote of for and against on this day of November, 2000. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By: — Arlene N. Marshall, County Judge • ATTEST: Marlene Paul, County Clerk TAX ABATEMENT AGREEMENT between CALHOUN COUNTY, TEXAS and FORMOSA PLASTICS CORPORATION, TEXAS I • u • 260 • TAX ABATEMENT AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § THIS AGREEMENT (hereinafter Agreement) is between Calhoun County, Texas, (hereinafter County), a political subdivision of the State of Texas, acting by and through its duly elected Commissioners Court, and Formosa Plastics Corporation, Texas, a Delaware Corporation, with a certificate of authority to do business in Texas, with a place of business in Calhoun County, Texas (hereinafter Formosa). 1. Application/Specific Improvements Required. Formosa has filed with the County an Application for a Tax Abatement Agreement, which agreement is attached hereto as Exhibit A and incorporated by reference and made a part of this agreement for all purposes. 1.1 Amendments/Specific Improvements Reauired. The County hereby • approves the Application for the High Density Polyethylene Plant (the "HDPE 11 Project"). This Tax Abatement Agreement is made expressly upon the condition that Formosa will make these specific improvements described in the Application. Specifically, the plants that are either in the process of being constructed, or to be constructed as described in the application agreement shall include the following: Nature of Plant/Facility Cost HDPE II Project $ 85,000,000.00 All of the proposed eligible improvements are to be located in the designated Formosa Plastics Corporation Reinvestment Zone 2000, as approved on May 31, 2000. 1.2 Agreement Governed by Guidelines. Unless otherwise stated, this Agreement for Tax Abatement is made and entered into pursuant to and is governed by the Guidelines and Criteria of the Commissioners Court of Calhoun County, Texas for Granting Tax Abatement in Reinvestment Zones created in Calhoun County, Texas adopted June 26, 2000 (hereinafter "Guidelines") except as varied by the specific provisions of this Agreement and by the Commissioners Court's enabling resolution. The Guidelines and Criteria adopted by the County, except as otherwise expressly noted in the Agreement, govern the performance thereunder. The Guidelines are hereby incorporated by reference and made a part hereof for any and all purposes. Subject to any variances contained in this Agreement, the Guidelines govern this • Agreement. This Agreement is further subject to the following terms, covenants and conditions. • 1.3 Prooertv Eliaible for Tax Abatement. The County agrees to exempt from taxation the percentages of value of the real property in each year covered by this agreement only to the extent its value for that year exceeds its value for the year in which this agreement is executed. The County also agrees to exempt the value of tangible, personal property located on real property in the reinvestment zone in each year covered by this agreement other than tangible personal property that was located in the reinvestment zone at any time before the period covered by this agreement with the County. The variances requested in percent and length of exemption in the application are granted to the extent as stated in paragraph 11 in this agreement. Tangible personal property that is not eligible for abatement is described in Section 2(g) of the Guidelines and Criteria 2. Kind. Number and Location of improvements, The kind, number and location of all proposed improvements of the property subject to this Agreement are as contained in Paragraph No. I of the Application and exhibit attached thereto. (See Exhibit "I") 3. Inspection of A mises. Formosa hereby expressly agrees to provide access to and authorize inspection of its property by County officials, employees, and/or their designees to insure that the improvements described in the Application are made according to the specifications and conditions stated in the Application and this Agreement, and that Formosa is complying with the Agreement. 4. Limitation of Use. Formosa shall not make any use of the property that is inconsistent with the general purpose of encouraging development or redevelopment of the reinvestment zone during the period that the property tax exemptions are in effect. 5. Riaht of Recapture. The County shall be entitled to recapture all property tax revenue lost as a result of this agreement, if Formosa fails to make the improvements or repairs as provided by this agreement, and the application attached hereto, or in the event of other specified defaults, after notice and failure to cure, all as more particularly provided in paragraph 15 of this agreement. 6. Existing Uses. A map showing existing uses and conditions of the real property in the reinvestment zone is attached to the Application. 7. Proposed Uses. A map showing proposed improvements and uses in the reinvestment zone is attached to the Application. 8. Cost of Project. The estimated cost of the project as described in the Application is $85,000,000.00. It is estimated that 40 new permanent jobs will be • created as a result of the new or expanded facilities. Substantial compliance with these estimates will be acceptable. Substantial compliance means within 85% of any authorized estimate. 262 9. Value to be Abated. The estimated value to be abated for each year of the abatement period is as follows: HOPE II Date % of Completion Value 9.01 January 1, 2000 -0- -0- 9.02 January 1, 2001 50% $ 42,500,000.00 9.03 January 1, 2002 100% $ 85,000,000.00 9.03 January 1, 2003 100% $ 85,000,000.00 9.04 January 1, 2004 100% $ 85,000,000.00 9.06 January 1, 2005 100% $ 85,000,000.00 9.05 January 1, 2006 100% $ 85,000,000.00 9.1. Base Year Value. The base year value (January 1, 2000) was $1,700,000,000.00 land value and improvements. : 9.2. Limitation on Amount of Abatement. If the value of an existing facility will be deleted or diminished as a result of the project, the eligible value of the project to be abated will be limited to the difference between the cost of the project and • the appraised value of the existing facility that is to be deleted or reduced as a result of the project. 10. Duration. The duration of the abatement term shall be seven (7) years commencing within the tax year 2000, through the tax year 2006, inclusive. 11. Percent of Exemption. The percent of value to be abated each year is as follows: 11.1. Years One and Two. 100% of the value of the new eligible properties (HOPE II Project) described in the Application shall be abated each year for the first two years. 11.2. Year Three. 60% of the value of the new eligible properties (HOPE II Project) described in the Application shall be abated for the third year. 11.3. Year Four. 55% of the value of the new eligible properties (HOPE II Project) described in the Application shall be abated for the fourth year. 11.4. Year Five. 50% of the value of the new eligible properties (HOPE II Project) described in the Application shall be abated for the fifth year. 11.5. Year Six 25% of the value of the new eligible properties (HOPE It Project) described in the Application shall be abated for the sixth year. • 11.6. Year Seven. 5% of the value of the new eligible properties (HOPE II Project) described in the Application shall be abated for the seventh year. 263 U 11.7. Additional Abatement --Residency Incentive. For each preceding year during years three through seven that out of the new jobs created as a result of the HOPE II Project, if 35% or more of the permanent employees of the HOPE II Project reside in Calhoun County, Formosa shall be entitled to an additional 10% abatement. If 50% or more of the permanent employees of the HPDE II Project reside in Calhoun County, then Formosa shall be entitled to an additional 15% abatement. (The maximum total additional abatement under this provision is a total of15%.) For purposes of this residency incentive, the new employees must be permanent employees, who are either directly or indirectly working at the HPDE II Project or replacing an existing employee in an unrelated job who has been transferred to the HPDE II Project. Temporary or construction workers employed during the construction phase of the project shall not be considered for this residency incentive. New employees of a permanent contract labor force that are hired as a direct result of the HPDE II Project, and who are permanent, shall count in determining whether the residency incentive has been satisfied. The new • permanent employees who are hired as a result of the project are only eligible in the employee count if they are hired after the effective date of this Agreement. In order to qualify for the residency incentive, Formosa must prove to the satisfaction of the County, or its designee, for each year in which the residency incentive is sought, that for the immediate preceding calendar year on a yearly average the percentage of the permanent employees hired as a result of the HOPE II Project lived in Calhoun County. Each year the residency incentive applies, the employee count will be cumulative of all eligible employees hired and still employed at the project at the time the count is made. 11.8 Additional Abatement - Manaaement Residency Incentive. In each of years three through seven in which the top local manager of Formosa's entire facilities located in Calhoun County is a resident of Calhoun County for the entire immediate preceding year in which this Agreement may apply, Formosa shall be entitled to an additional 2% abatement. Additionally, in each of the years three through seven, Formosa shall receive an additional 1% abatement for each assistant facility manager, or equivalent who resides in Calhoun County throughout the immediate preceding calendar year in which this additional abatement may apply; provided, however such additional abatement for the assistant manag rs or the equivalent shall not exceed a maximum of 4% for each year it is available.he total management residency requirement shall not result in an abatement that exceeds 6% (for top local manager and assistants) in each year that it is available, 11.9 Abatement Subiect To Riahts Of Holders of Outstandina Bonds. • Pursuant to Tex. Tax Code 312.204(a), the abatement and exemption of taxes provided in this agreement is subject to the rights of holders of outstanding bonds of the County. 12. Reduction for Closure Curtailment etc of Existina Facilities. If, after the effective date of this tax abatement agreement and during the term of the abatement period, Formosa should close, cease production, or demolish any or all of a facility that was in existence on the effective date of this tax abatement agreement, or take any 264 • other similar action that would have the effect of reducing or deleting the value of the facility, or portion thereof from the tax rolls that was in existence on the effective date of this tax abatement agreement, regardless of the reason, then for the remaining term of the tax abatement agreement, the eligible value for abatement allowed in this tax abatement agreement shall be reduced by the amount of existing property value owned by the Taxpayer that is reduced or deleted from the tax roll. Depreciation, agreed to by the Chief Appraiser, or Appraisal Review Board, shall not be construed as a reduction or deletion of value for purposes of this limitation. 13. Commencement and Termination Dates. The effective date of this tax abatement agreement shall be the date that the County executes this tax abatement agreement with Formosa Plastics Corporation, Texas. The abatement granted in this agreement shall apply to all eligible improvements placed in the reinvestment zone after January 1, 2000. Taxes will be abated on eligible property for seven (7) consecutive tax years commencing January 1, 2000. Property otherwise eligible for tax abatement under this agreement shall be eligible for abatement only if the property is placed or constructed in the reinvestment zone after the date of the application, but on or before December 31, 2006. Taxes will be abated for eligible property in tax years 2000 through 2006, inclusive. 14. Description of Proiect/Economic Life. The facilities designated in the • Application are part of Formosa's chemical manufacturing process at its Point Comfort Plant and specifically are identified as the HDPE II Project, which has an economic life of at least 21 years. The nature of the construction is more completely described in the Application and the application to amend. Construction started after April 27, 2000 and completion of construction is estimated to occur in 2002. A complete property description is contained in the Application. 15. Default, Notice, Cure, Termination. Etc. Should the County determine that Formosa is in default in the performance of any of the terms or conditions of this Agreement, the County shall notify Formosa in writing at the address stated in this Agreement, and if such default is not cured within 60 days from the date of written notice, or within an approved extended curative time as authorized by 7(a) of the County's Guidelines, this Agreement may be terminated by the Commissioners Court for cause. 15.1. Events of Default. The following shall be considered events of default, should Formosa: 15.1.1. Allow any of its ad valorem taxes owed to the County to become delinquent. without timely and proper protest and/or contest; or 15.1.2. Violate any of the terms and conditions of this or any other • abatement agreement with the County or with any other taxing 265 n U jurisdiction that has granted Formosa tax abatement for any project that the County has also granted tax abatement; or 15.1.3. Discontinue producing the product or service described in the Application for any reason excepting fire, explosion or other casualty or accident or natural disaster for a period of one year during the abatement period after the facility is completed and begins producing the product or service; or 15.1.4. Violate any written term, covenant, condition, agreement, or promise of gift or donation made by Formosa to the County, although such may be extraneous to this Agreement, and even though same may be otherwise unenforceable; or 15.15. Make any material misrepresentation, or omit any material fact either in the application or in the tax abatement agreement. (Material Misrepresentation or omission of a material fact means a false statement or omission about a material matter which induced the • Commissioners Court to take any specific action on the application for tax abatement, and without such misrepresentation, the Commissioners Court would not have granted this tax abatement agreement, or would have taken some action different than they actually did. 15.2. Termination Retroactive. Termination of the Tax Abatement Agreement for cause shall be retroactive to the effective date of this Agreement. Termination shall be effected by resolution of the Commissioners Court and written notice of termination shall be mailed to Formosa. 15.3. Non Waiver. In the event the County fails to act on or enforce any element or breach that is identified as a default, such failure to act shall not be a waiver of the County's right to subsequently enforce the same default or any other prior or subsequent default. 15.4. Recapture of Taxes. On termination for cause, Formosa shall then become liable for the payment of all taxes that would have otherwise become due but for this Tax Abatement Agreement for all calendar years during which the Abatement Agreement was in effect. Such taxes shall be paid to the Calhoun County Appraisal District to the credit of the County within 60 days from the date of receipt of notice of termination. All such taxes shall include statutory penalty and interest from the date they would otherwise have become delinquent, as if they had not been abated, until the • date they are actually paid. 15.5. Administration and Enforcement. The administration and enforcement of this Agreement shall be in accordance with the terms contained herein and the Guidelines as adopted by the Commissioners Court on June 26, 2000. In the event of any conflict in the terms of this Agreement and the Guidelines adopted by the 266 Commissioners Court, the provisions of this Agreement shall prevail, unless prohibited by law, then the Guidelines adopted by the Commissioners Court and their provisions shall prevail. 15.6. Assianment. This Agreement may not be assigned, either in whole or part, without the express written consent of County. Any assignment is subject to the conditions contained in the Guidelines and this Agreement. Any attempt to assign this Agreement, except as provided herein, shall be null and void. 16. Type of Legal Entity. Formosa Plastics Corporation, Texas is a corporation, duly organized, validly existing, incorporated under the laws of the State of Delaware, and in good standing. Formosa is duly qualified and in good standing under the laws of the State of Texas and has all requisite power and authority to own and operate properties and to carry on its business as now being or intended to be conducted. The name and address of the registered agent for service in Texas is: C. T. Corporation System . 1601 Elm Street Dallas, Texas 75201 Formosa shall notify the County within 60 days of any change in the registered agent or status of the Corporation. 17. Notices. Any notices required to be given hereunder, shall be given in writing as follows: (a) COUNTY: County Judge Calhoun County Courthouse 211 S. Ann Port Lavaca, Texas 77979 (b) FORMOSA: Mr. Jack Wu, Agent and Attorney in Fact Formosa Plastics Corporation, Texas P. 0, Box 700 Point Comfort, Texas 77978 . 18. Reimbursement for Fees and Expenses. Within 30 days from receipt of written notice, Formosa will reimburse the County for any expenses, directly or indirectly incurred by the County for processing and approving the Application for Tax Abatement, preparation and presentation of the Tax Abatement Agreement, and any other expenses reasonably incurred by the County in any way related thereto, including all expenses that may be incurred in enforcing or defending any term, covenant or lim 2437 • condition contained in the this Agreement. In the event the County orders a feasibility study of the impact of the Formosa Project on the County during the term of this agreement, Formosa shall reimburse the County in accordance with the reimbursement procedure for the other expenses listed above. 19. Indemnity. Formosa hereby agrees to hold harmless and indemnify the County, each of its elected officials, all of its servants, agents and employees, and any designee (a person or legal entity designated to perform any function required under the County's Guidelines, or under the tax abatement application, or by the terms of this tax abatement agreement) and the Calhoun County Appraisal District, its officers, directors, servants, agents and employees from the amounts of any and all liabilities, claims, costs, judgements, penalties, interest, court costs and attorney fees incurred by the County, each of its elected officials, all of its servants„ agents and employees, or any designee, and the Calhoun County Appraisal District, its officers, directors, servants, agents and employees in defense of any claims occurring out of or in any way incident to processing the application, or any other claim arising out of or incident to the terms, • covenants and conditions contained in this tax abatement agreement, or arising out of or in connection with the reinvestment zone, or the project subject to abatement. 20. Incontestability. At the option of the County, this Agreement may be terminated, and all taxes that would have otherwise been due but for this Abatement Agreement will become due and payable within 60 days from date of written notice of the amounts due and owing, including penalty and interest as provided in paragraph 15 of this Agreement if any of the following events occur: (a) If Formosa should contest any term, covenant or condition contained in this Agreement, or attempt to prevent, or negate the enforceability of any of such terms, covenants or conditions; or (b) If any third party, firm, corporation or other legal entity should contest any term, covenant or condition contained in this Agreement, and prevent or negate the enforceability of any of such terms, covenants or conditions by final judgment in a court of competent jurisdiction; or (c) If any governmental agency should contest any term, covenant or condition contained in this Agreement, and either by enforceable regulatory order, or by final judgement of a court of competent jurisdiction prevent or negate the enforceability of any of such • terms, covenants or conditions. 21. Assurances and Soecial Conditions. The County and Formosa agree that the following assurances, promises and conditions are made by Formosa expressly to induce the county to grant this tax abatement agreement and that without such assurances, promises and conditions the County would not have granted this tax ?68 • abatement agreement. Formosa hereby expressly makes and agrees to be bound by the following representations, assurances, promises and conditions: 21.1. Accuracy of Information. That all information contained in Formosa's application and furnished to the County for incorporation in this tax abatement agreement is true, complete and correct. 21.2. Authority to Sion. That the person who signed the application to amend the agreement on behalf of Formosa had unrestricted authority to execute the application, and that the person signing this contract document on behalf of Formosa has the unrestricted authority to obligate Formosa to all the terms, covenants and conditions contained in this tax abatement agreement. By acceptance of any of the benefits provided hereunder, Formosa has authorized the execution and delivery of this Agreement and represents that it is enforceable against Formosa in accordance with the terms of this Agreement. 21.3. Commencement of Construction. That construction did not commence on any of the eligible improvements until after the tax abatement application was filed with the County on April 27, 2000. • 21.4. Permits. That the project described in the application, and this tax abatement agreement will not be constructed without first obtaining all necessary local, state and federal environmental and construction permits, and that Formosa will abide by all conditions of the permits, laws and ordinances, rules and regulations governing the construction and operation of the project throughout its economic life. 21.5. All Conditions to be Performed. That Formosa will abide by all conditions of this tax abatement agreement and the Guidelines adopted by the Commissioners Court applicable to this agreement. 21.6. Public Health and Safety. That the planned use of the property will not constitute a hazard to public health or safety throughout the economic life of the project. 21.7. Reauired to Make Specific Improvements. That Formosa will make the specific improvements to the property as described in its application to amend. (See Exhibit "I") 21.8. Estimates/Strict Compliance. Estimates of the cost and value of the project and the number of jobs retained or created as a result of the project that are within 85% of actual cost, value and number of jobs may be construed to be substantial compliance. Unless estimates are expressly authorized, strict compliance is required. • 21.9. Enforcement of Environmental/Safety Provisions. In the event is fin ed, ned, or assessed a penalty by the Texas Natural Resources Conservation Commission, the U.S. Environmental Protection Agency, or any successor thereto, or 269 • by a court of competent jurisdiction for violation of any of its permits, any regulatory rule or regulation, or local, state or federal law, regulation or ordinance promulgated or enforced by the Texas Natural Resources Conservation Commission, the U. S. Environmental Protection Agency, or any successor thereto governing or regulating the construction or operation of the project that is the subject of this or any other abatement agreement between the County and Formosa, executed either prior or subsequent to this agreement or if by agreement, compromise or settlement Formosa pays a fine, penalty or payment of any nature related to any alleged violation for any of the foregoing, then in such event Formosa shall pay the County an amount of money equivalent to the amount of the fine, penalty or payment as an unrestricted donation to the County. Formosa shall notify the County within 30 days after any such fine, penalty or payment is assessed against it relating to the construction or operation of any portion or component of the project subject to this or any other Abatement Agreement between Formosa and the County. The amounts due the County under this paragraph shall be payable annually on or before January 31 st for all such fines or penalties assessed • against Formosa or payments made to such agencies to settle alleged violations in the immediate preceding calendar year. This covenant shall remain in effect throughout the economic life of the projects. The County shall be paid one time annually for all fines, penalties, or settlement payments paid to Texas Natural Resources Conservation Commission, the U. S. Environmental Protection Agency or their successors, for the preceding year. 22. Information to Determine Compliance. Formosa covenants and agrees to provide within a reasonable time, not to exceed 30 days after written request, such information as may be required by the County or its designee, in order to determine compliance on Formosa is part of the terms of this tax abatement agreement. 23. Value of Project After Abatement. The estimated value of the eligible property that is being abated will be $76,500,000.00 on January 1, 2007. 24. Contract Terms and Conditions Survive Abatement Period. Unless sooner terminated under other provisions hereunder, all other rights, duties and obligations contained in this Agreement shall continue in full force and effect until all taxes levied in each of the seven (7) years in which an exemption applied under this Agreement are fully paid by Formosa, and all other covenants and conditions have been fulfilled. Provided, however, that no extension of the abatement period shall occur as a result of this Agreement beyond the 2006 tax year, it being the intent of the parties that seven (7) years is the limit of abatement granted. . 25. Miscellaneous. The following additional provisions are included and are made express conditions of this tax abatement agreement in order to carry out the intent and purposes of the County's Guidelines, or to address any special problems or needs arising out of the uniqueness of the project, the application, or Formosa: 25.1. Aareement survives Reinvestment Zone. It is specifically understood and agreed that the designation of the reinvestment zone in which the 10 VO eligible property described in this Tax Abatement Agreement is located is valid for a Period of five years from April 27, 2000, unless subsequently extended. The fact that the designation of the reinvestment zone may expire before this Agreement terminates shall not effect the terms and conditions of this Agreement. 25.2. Payment of Taxes. During the term of this Agreement, Formosa, taxes shall be payable as follows: 25.2.1. The value of any ineligible property as described in Section 2(g) of the County's Guidelines adopted on June 26, 2000 shall be fully taxable. 25.2.2. The base year value of existing property as determined each year shall be fully taxable; and 25.2.3. The additional value of: new eligible property in the reinvestment zone shall be taxable subject to the exemptions provided in Paragraph 11 above. • 25.3. Conflicts of Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflicts of laws rule. 25.4. Severability. At the option of the County, the invalidity of any one or more covenants, phrases, clauses, sentences, paragraphs or sections of this agreement shall not affect the remaining portions of this agreement or any part hereof, and in case of any such invalidity, this agreement may be construed as if such invalid covenants, phrases, clauses, sentences, paragraphs or sections were not included. 25.5. Subtitles. The use of subtitles in this Agreement is strictly for convenience, and shall have no legal significance whatsoever. The use of the singular shall include the plural and the use of plural shall include the singular when appropriate. The use of any reference to gender shall include any and all other genders when appropriate. 25.6. Place of Performance. This Agreement, in its entirety, shall be Performable in Calhoun County, Texas. As part of the consideration for entering into this Agreement, both County and Formosa agree that any litigation to construe or enforce the terms and conditions of this Agreement shall be brought in the State Courts of Calhoun County, Texas. 25.7. Acceotance by Formosa. By acceptance of this Agreement and/or • any benefits conferred hereunder, Formosa represents that its undersigned agent has complete and unrestricted authority to enter into this Tax Abatement Agreement and to obligate and bind Formosa to all of the terms, covenants and conditions contained in this Agreement. Formosa agrees to be bound by all assurances and commitments 271 contained in the application as amended by the application April 27, 2000, the Guidelines and Criteria as applicable, and the specific terms, covenants and conditions contained in this Tax Abatement Agreement. 25.8. Aooroval by Commissioners Court. This Agreement, in its entirety, including authority to execute it in this form, has been approved by the Commissioners Court, in a regular meeting of the Commissioners Court, after due notice as required by law, and pursuant to Resolution duly adopted by the Commissioners Court by at least a three -fourths vote of the Commissioners Court. 25.9. Bindina Effect. This Agreement, in its entirety, shall be binding upon all the parties hereto, their respective successors and/or assigns. • • is 12 272 C� EXECUTED IN MULTIPLE ORIGINALS on the day of , 2000, to be effective immediately. ATTEST: Marlene Paul, County Clerk • TEXAS Ca UnC a0ala 20W ayml(Slr4o Pfoj c 11-29 M2)Ln Wpd 11 COUNTY: COMMISSIONERS COURT CALHOUN COUNTY, TEXAS Arlene N. Marshall, County Judge FORMOSA: FORMOSA PLASTICS CORPORATION, El 13 Jack Wu, Agent and Attorney in Fact (Power of Attorney attached) 273 Guidelines for Subdivision Requirements for Tax Abatement Passed until December 11, 2000. Tax Abatement Request for La Salle Subdivision Development Passed until December 11, 2000. • Matagorda Island Lighthouse — Contract for Restoration and Management A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Judge to enter into an Agreement with U. S. Fish and Wildlife Service regarding Matagorda Island and Matagorda Island Lighthouse with "before the date of renewal' and `before a renewal" of Item 6 of the Agreement being excluded. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. FWS Number,-21530-01- COOPERATIVE AGREEMENT between U.S. FISH AND WILDLIFE SERVICE UNITED STATES DEPARTMENT OF THE INTERIOR and CALHOUN COUNTY for STABILIZATION, RESTORATION, AND MANAGEMENT of the MATAGORDA ISLAND LIGHTHOUSE • This agreement is between the U.S. Fish and Wildlife Service (referred to as the "Service"), an agency of the United States Department of the Interior acting through the Regional Director, U.S. Fish and Wildlife Service, or her designee, and Calhoun County (referred to as the "County") in the state of Texas, through the Commissioner Court or their designee. The purpose of this agreement is to prescribe a framework for the Service and County to work jointly in partnership with others on the stabilization, restoration, and management of the Matagorda Island Lighthouse and surroundings. The Matagorda Island Unit of Aransas National Wildlife Refuge (referred to as the "Matagorda Island Unit' is owned by the U.S. Fish & Wildlife Service. Matagorda Island is managed by the Service, GLO and thru a MOA, Texas Parks and Wildlife. The Matagorda Island lighthouse and adjacent acreage is located on the northern portion of the Matagorda Island Unit and has recently been transferred from the U.S. Coast Guard to the Service. WHEREAS, -in part, it is a purpose of the U.S. Fish and Wildlife Service to provide recreational opportunities within the Matagorda Island Unit when compatible with the primary purpose of establishing the Refuge as provided in the Act of October 15,1966 (16 U.S.C. 668dd), WHEREAS, the Matagorda Island Lighthouse, which is on the National Register for Historic Places, and originally constructed in' 1852 represents a significant era in the history of Calhoun • County. The light has played a role in the development of Calhoun County and the State of Texas; as it guided vessels through Pass Cavallo to Indianola and Port Lavaca. WHEREAS, restoration and maintenance of the lighthouse will enable the preservation and interpretation of this structure for the people of Calhoun County, State of Texas, and United States of America. WHEREAS, the County, through programs, promotions, and advertising will encourage visitation to Calhoun County and compatible outdoor recreation on the Refuge. 274 • FWS Number:-21530-01- NOW THEREFORE, pursuant to authority contained in the Act of September 28, 1962 (16 U.S.C. 460 1-1 (f) (1)); October 15, 1966 (16 U.S.C. 460k, 668dd (b) (1)); January 1, 1970 (42 U.S.C. 4332 (2) (G); February 3, 1978, (41 U.S.C. 501 et. seq.) and other laws supplemental thereto and amendatory thereof, and in consideration of the mutual benefits which shall accrue to the Service and the County, the parties agree as follows: 1. AUTHORIZATION The Service authorizes the County to stabilize, restore to the Secretary of the Interior's Standards for Treatment of Historic Properties (36CFR68), and manage the Matagorda Island lighthouse and its immediate surroundings (referred to as "surroundings") for historical interpretation and Refuge compatible recreational activities. The immediate surroundings are defined as approximately 10 acres and described in the land conveyance document from the U.S. Coast Guard to the U.S. Fish and Wildlife Service. The County is authorized to commence stabilization, restoration, and management activities following the ratification of this • Memorandum of Agreement (MOA). The Service will have final approval of any restorations, additions or modifications to the light house and "surroundings" development. 2. STATEMENT OF MUTUAL COOPERATION 1. The Service enters into this agreement whereby the County will stabilize and restore in cooperation with the Matagorda Island Foundation, to original 1852 or appropriate historical time referenced condition per the Secretary of the Interior's Standards for Treatment of Historic Properties (36CFR68), the Matagorda Island Lighthouse and development of the "surroundings". 2. The Service and County will work cooperatively in partnership with Texas Parks and Wildlife to provide to lighthouse visitors a historical and natural interpretation of the Matagorda Island Lighthouse and surrounding's role in history and its ecological significance. 3. The Service and County will work cooperatively with Texas Parks and Wildlife in developing visitor use access, interpretation, and facilities for enhancing visitor's experience to the lighthouse and surroundings, marketing the lighthouse and surroundings as a visitor "destination." • A. The Service and County will conduct a joint health and safety and maintenance needs inspection of the lighthouse and surroundings as needed but at least annually. 275 • FWS Number:-21530-01 3. COUNTY RESPONSIBILITIES The County will manage and maintain the lighthouse as a private aid to navigation under permit authorized by the U.S. Coast Guard. 2. The County will preserve and protect from deterioration the Matagorda Island Lighthouse per the Secretary of the Interior's Standards for the Treatment of Historic Properties (36CFR68) and surroundings to Service standards through regular and reoccurring maintenance. 3. The County will maintain the lighthouse and surroundings to provide safe visitation and • an appropriate landscaped appearance to the surroundings to meet Service requirements. 4. By February 1, of each year, the County will provide a written annual report on maintenance and management activities on the lighthouse and surroundings to the Service. 4. SERVICE RESPONSIBILITIES A The Service will provide vehicle and equipment transportation via the Services barge on a scheduled basis to County or County Contractor's to stabilize, restore, and maintain the lighthouse and surroundings. B The Service will prepare a public use strategy document for the lighthouse and surroundings in partnership with Texas Parks and Wildlife Department and other interested parties to guide the development of the surroundings. Such a strategy will include the development of a trail to the lighthouse and associated interpretation, observation decks, shelters, and marketing the lighthouse and surroundings. C. The Service will permit, through this agreement, County or County Contractor vehicle access from the boat landing to the lighthouse and surroundings. 5. SPECIAL CONDITIONS • A. Interpretive and all other activities at the lighthouse and surroundings by the County must meet Service standards and be approved by the Service. 2. The Service may through concession contract or cooperative agreement provide visitor or interpretive services. If such contracts or services are initiated, the Service and County will work cooperatively in expending proceeds from such contracts or agreements in maintenance and management of the lighthouse and surroundings. 27Go • FWS Number:-21530-01- 3. The Service or County may charge a visitor recreational user fee to the lighthouse and surroundings. Proceeds from these fees wilt be used for the maintenance and management of the lighthouse and surroundings. The Service will have final approval of any fees charged by the County. 4. Only native plant species will be utilized for landscaping. 6. AGREEMENT TERM: This agreement will remain in force for a period of 10 years from the date of execution. This agreement will automatically be renewed for additional 5 year periods, unless 120 days notice of termination is given by either party, While either party reserves the right to terminate this agreement by issuing a 120 day termination notice,:bferel, without any legal process, the Service'and County will meet to discuss the reasons for termination. • This agreement may be amended at any time through mutual consent by the Service and the County. Any amendments will be included as attachments to this agreement. 7. SPECIAL PROVISIONS: 1. This agreement is neither a fiscal nor a funds obligation document. Any endeavor involving reimbursement or contribution of funds between the parties of this agreement will be handled in accordance with applicable laws, regulations, and procedures conducted under separate cover. 2. The rights and benefits conferred by this agreement shall be subject to the laws of the United States governing the Fish and Wildlife Service and its employees, and to the rules and regulations promulgated thereunder, whether now in force or hereafter enacted or provided. The mention of specific restrictions, conditions, and stipulations herein shall not be construed in any way impairing the general powers of supervision, regulation, and control by the Service. C. The principle contacts for this agreement are: 1. Jennifer L. Sanchez 2. Judge Arlene Marshall Refuge Manager Calhoun County Judge U.S. Fish & Wildlife Service 211 South Ann • P.O. Box 100 Suite 217 Austwell, TX 77950 Port Lavaca, TX 77979 Z I '/ FWS Number:-21530-01- In Witness Whereof, the parties have caused this Memorandum of Agreement to be executed as of the date of last signature below: APPROVED: U.S. Fish and Wildlife Service, Region 2 l= Regional Director I1W CONCURRENCE: Texas Parks and Wildlife Department BY: DATE: Calhoun County, Texas Commissioner Court Judge DATE: Texas Historical Commission "V DA • • • 278 Redistricting Passed. Indigent Care Payment for Physician Services Outside the County -Removal Judge Marshall stated that she had drafted a letter to the Texas Department of Health which will be incorporated into the Minutes that we make it a policy of the Court. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to remove the indigent healthcare payments for physician services outside the County and any referrals will require prior approval by the County Judge. Commissioners Belk, • Balajka, Finster and Judge Marshall all voted in favor. Commissioner Floyd abstained. t tlt Ms. Beverly Bmun Lopez Health Programs Resource Coordinator Texas Department of Health Public Health Region 8 7430 Louis Pasteur Drive San Antonio, Texas 78229 Re: Calhoun County Indigent Care Policy Dear Ms. Lopez: In our Commissioners' Court meeting of this dam the Commissioners voted to stop payment to physicians outside Calhoun County for voluntary medical services to indigent recipients. If it becomes necessary for an indigent recipient to receive medical services act provided in our county, the County Judge will look at the situation on a one -on -cam basis and make a final determination. We will advise Memwial"Medical Center and our Indigem Care Coordinator and our local physicians explaining this change in policy. Thank you for you assistance with this policy change. Please let me know if • additional information is required. Sincerely yours, Arlene N. Marshall 21ISwm Amsned,suirc217, Po Uv,ra.T7tnff19 ITone 9 I-55346m F. 361-55}1601 a .il dheeu06r . wMauAaN-ea@gm On November 30; 2000, Calhoun County Commissioners' Court adopted a policy to cease payment to physicians outside Calhoun County for voluntary medical services to indigent recipients, effectively immediately. The policy also provides for the County Judge to consider each patient's case on a one -by one basis in the event it becomes necessary to provide services not available in Calhoun County. Some vouchers have already been issued for the month of December. That; will be honored I appreciate your cooperation. Your input is important to the efficiency of the indigent care program so please let me know if you have nay questions. Sincerely yom, Arlene N. Marshall • c: ma Do o cc: Dania Davis Sandra Diclam insurance ttl n — Damages to Sheriff'surn hi Ul A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to accept the insurance settlement of $1,332.72 for damages to the Sheriff's Department vehicle damaged on May 27, 2000. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Z79 Abandon and Vacate a Portion of Beach Drive in Precinct One Donna Grafe, attorney for Mike and Peggy Dobbins, submitted their application to abandon and vacate a portion of county road in Precinct One being Beach Drive in Bayside Beach Unit 2 Subdivision. A Motion was made by Commissioner Belk and seconded by Commissioner Balajka to Abandon and Vacate a portion of Beach Drive in Precinct One designating it to be Incorporated into the Minutes (shown in the following application of Michael A and Margaret P. Dobbins, who bought the property from Joe M. and Abby P. Birdwell, with Attached Exhibit A). Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. APPLICATION TO HAVE COUNTY ROAD ABANDONED AND VACATED TO THE HONORABLE COMMISSIONER'S COURT OF CALHOUN COUNTY: We, Mike and Peggy Dobbins, are the owners of the property abutting the roadway known as Beach Drive on the map and plat of the Bayside Beach Unit 2 Subdivision and we hereby request that the Court abandon and vacate the roadway labeled Beach Drive (the "Roadway"), along with the tract of land designated as Parkway on the map and plat of Bayside Beach, from its point of origin at State highway 316 to its ending at Blind Bayou, a distance of approximately fifty (50) feet when the measurement is taken along the property line of our property, which runs the length of the Roadway. This request for the Roadway to be abandoned and vacated is to aid in establishing and keeping clear title to property as illustrated by the survey attached as Exhibit A. The Roadway has never been constructed and is not necessary as a means of ingress and egress. Having given proper notice as specified by Section 251.052 of the Texas Transportation Code, we ask the Commissioner's Court, under the powers granted to it under Section 251.051 of the Texas Transportation Code, to consider this application for abandonment and for vacating Beach Drive and issue an order granting said request to abandon and vacate. Notices were. posted at the door of the Calhoun County Courthouse at the Port Lavaca Post Office and at the site of the Roadway. Said notices were posted on�oy. l ()D All requirements imposed by the Texas Transportation Code have been complied with. Section 251.052 of the Texas Transportation Code requires the signature of one property owner in the precinct if the application is for any change in a roadway, other than discontinuing the road. Accordingly, we —Mike and Peggy Dobbins —hereby sign this application as property owners in the precinct. Mike Dobbins A/K/A Michael A. Dobbins Respectfully Submitted, pl'�- Pe bins A/K/A Margaret P. Dobbins • LOT r \ ..l..,F ... L01 r CO LOT / rn H .... a �I 'Al m...... for r CAS/NO " LOT a elotaY fa LOT a ' STATE HIGHWAY NO. 316 LOTr' for:....................................... LOT ro ......... } elooK r } JUAN LAND SURVEY LOT N CLEAN ABSTRACT NO. 5 OR/ E ' .. rK eaxe, V BAYSIDE BEACH VOLUME Z ;AGE 2e SLIDE 25 A/B etoeK ro for 17 tar / BLOCK E ••"• _ for f r aor•'. �, I ... •a aCK.... Iaf = / r y P BLOCK tar r J : BL rlpry j ' UK L. t F' , _ ...................... I.. at.[ a rui AA &L -E�.- • 6 .... t , Lof{6in 8 tar r Re ............. for e... ..... cor s ba�ag tdr$, for i t tar i Air _ f. ............................... .i !-............ tar a i'' LOT 1 LOT 1 LOT r .............fp,a�:............ d; A ........ rn ' LOT a tar e O : LOT 9 -b n j........................ Z �................................... j ........ O ter a LOT a cor e O:............ ' •Lar.'......................... •..............-.......ter r Lor.'.. '70j Lora rn tar a tar e rni................ .. j..... `\\ ...............� ......... ..... rn ... O V......... l07 a /or / y LOT / ; ^y p,l....................... tar Io .. j................................... { 1�\ tar 1a ' ••Lei 10 f ...... ..... 1' ................................... -[oT•I/........................\ �\ !Lor 1) tar .... ter ll ............................... .......... BLOCK as LOT /r LOT rr LOT re tar /a �. .......... }...................................i ' LOT p LOT Is tar IJ .......... .; LOT H LOT H to711 y................................ .......... y.................................: •1 LOT re LOT If tar to .......... .....I..................... ..... LOT If cor to LOT•I• LOT 1a 7 SHOWING IMPROVEMENTS ON LOTS 1, 2, AND 3 BLOCK 2 OF BAYSIOE BEACH AS RECORDED IN VOLUME 2 PACE 28 SURVEY PLAT (SLIDE 25 A/B) OF THE PLAT RECORDS OF .ALHOUN COUNTY. TEXAS PROJECT: BAWNECK BY f KELLY B. SCALEDATE.- 1a BO• JOE & ABBY BIRDWELL CHECKED DYI G.A.O. DATE: 09/13/2000 APPROVED BYs O.A.G. JOB NO. PC99-119 CLIENT., DWO. NO. GANEM & KELLY SURVEYING, INC_._ PC99-119 III EAST WIN STREET LANAR STREET. SUITE 9 SHEET NO. EDNA• TEXAS 17957 POINT COMFORT. TEXAS 17970 aan Tex-�na +�e+M 9er-xo+f 1 OF 1 EXHIBIT A Z81 NOTICE TO THE PUBLIC Under the authority of Section 251.052 of the Texas Transportation Code, Nae and Peggy Dobbins intend to petition the Commissioner's Court of Calhoun County to abandon and vacate the county road labeled Beach Drive, along with the portion of the roadway depicted as a Parkway, on the map and plat of Bayside Beach Unit 2 Subdivision, on file at the Calhoun County Clerk's office. The Dobbins will ask that the road and parkway be vacated from the point commencing at State Highway 316. and ending at Blind Bayou —a distance of approximately fifty (50) feet. Petitioners, as the abutting landowners, will ask the county to execute an order stating the road has been vacated by the county. This petition for vacating Beach Drive is based on the following: The road has never been constructed; thus, never used by the Public for travel. 2. The Dobbins are the abutting landowners on one side of the road. The State of Texas is the abutting landowner on the other side of the roadway. • �� _ Mike Dobbins Pegkfbobbins Library Donations A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the list of donations to the Calhoun County Public Library. Commissioners Belk, • Floyd, Finster and Judge Marshall all voted in favor. (Commissioner Balajka was not in the room when the vote was taken) 282 Calhoun County Public Library System (361)552-7323 200 W. Mahan Port Lavaca, Texas 77979 The following items have been donated to the Calhoun County Public Library during the months of September & October 2000. Books Donor books R. Elaine Kelly I book • Robin Barton 1 book Glenda Dunlap 4 books Jong Jung 20 books Jeff Lambert 225 books Unknown I book Kathleen Leabo 3 books Cindy Taylor 60 books Mr. Nicholson 5 books Mr. Ennis 16 books Ira Nicholson 9 books Judy Jung 2 books Kati1Q3IIa Hill 3 books Mary L ee Friends of the Point Comfort Library 22 books The Cancer Cure Foundation 1 book 3 books DsL issa Flisowski 1 book Doris Wyman I book Texas Imported Fire Ant Project 1 book Investment Company Institute 1 book Texas State Library 2 books Hubbard Dianetics Foundation 4 books Ada Grace Hanson 5 books Noemi Cruz 14 books Melvin Cash, Sr. • Paperbacks 16 paperbacks Robin Saxton 1 paperback Glenda Dunlap 2 paperbacks Jong Jung 123 paperbacks Unknown 16 paperbacks Judy Jung 1 paperback Katherine HUI 1 paperback Jerry Russell 2 paperbacks Mr. Nicholson 6 paperbacks Mr. Ennis 2 paperbacks Ada Grace Harrison 18 paperbacks Melvin Cash Sr. Audiobooks 1 audiobook Glenda Dunlap 4 audiobooks Unknown 2 audios Dana Perez Videos 5 Judy lung 39 videos Friends of the Point Comfort Library 1 video The Cancer Cure Foundation 2 videos Unknown magazines 28 magazines Unknown 48 magazines • Mr. Ennis Other Jong Jung 6 cassettes Unknown 1 cassettes 2,53 Library Surplus and Salvage A Motion was made by Commissioner Belk and seconded by Commissioner Balajka that the listed item of the Calhoun county Public Library System be declared salvage/surplus. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Calhoun County Public Library System (361) 552-7323 200 W. Mahan Port Lavaca, Texas 77979 September & October 2000 I would like the following items to be declared Surplus 1,181 books 418 paperbacks 750 magazines 79 video 6 cassettes I would like the following items to be declared Salvage 59 magazines 33 books 15 paperbacks 6 videos 3 audios I Compact Disc Tax Assessor -Collector and Extension Service — Monthly Reports The Tax Assessor -Collector and Extension Service presented their monthly reports for October 2000, and after reading and verifying same a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that said reports be accepted. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Appointment of Jail Feasibility Study Committee Passed to December 11, 2000. Budget Ad* ustments 2000 — District Attorney — Jail — R&B Pct. #4 — Sheriff — County Clerk — Constable Pct. #1— Constable Pct. #3 — Fire Dept. — Election Administrator — Elections — Extension Service — Library — Tax Collector — Treasurer — Miscellaneous/Commissioners Court — Airport A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Adjustments be approved. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • • • BUDGET AMENDMENT REQUEST Ii To: Calhoun County Commissioners' Court From: (Department making this request) Date: I ` —� -]--0 O I request an amendment to the o(3 O budget for the year following line items in my department: Amendment GL Account # Account Name Amount u�-- Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMEND!ENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: ( t-s),f(-CEO I request an amendment to the budget for the sear following line items in my department: GL Account #- ( Wa— 1(-oa3 Account Name--- CI Net change in total budget for this department is: other remarks/justification: Amendment Amount- Reason ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): CJ C • 286 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department /making this request) Date: II _xq-Go I request an amendment to the o-13 0 Q budget for the following line items in my department: GL Account # I0-5lv Amendment Account -Name----- __-AmountReason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: —'\,� A 1u (DepartVent making this request) Date: 6 l—xg-0Q I request an amendment to the 1000 budget for the year following line items in my department: G_L Account # 20-5i5 � Amendment Account Name ^� Amount___ Reason Net change in total budget for this department is: $ Other remarks/justification: • • I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �6, ` /�( -'L, (Department making this request) Date: I L-GO I request an amendment to the 0(30 budget for the year following line items in my department: Amendment GLrAccount _#� ,Y_Account�Name��^ `_YAmount_^-^ .5303� I ZCc Net change in total budget for this department is: Other remarks/justification: -- --~-Reason__---- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 289 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From; c�` PJ I (Department making this request) Date: [ j_��_C� I request an amendment to the oU budget for the year following line items in my department: GL Account # �2 -� 3� -" hXo-53oa IC) ----Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment Amount^�-- 3io -----Reason------ 4 &,, U,, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): CJ C • 290 11 • CI BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l .` r s PC-t- 3 (Department making this request) Date: I l -fig-coo I request an amendment to the '00 J budget for the year following line items in my department: GL,Account^#_ (,Ocj- (a�1ao (goo -(,o 33� Net change in total budget for this department is: Other remarks/justification: Amendment Amount___., Reason__..___ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 291 BUDGET AHENDHENT REQUEST To: Calhoun County Commissioners' court From: �- I R E (Department making this request) Date: �1C�� • pal �l J JV�yY I request an amendment to the ac x — budget for the 7 ear) y following line items in my department: GL Account # ��0-'115D0 5 0 C� Amendment Account Name Amount -Reason -'--------- ------ --------- I'll\rat�S�T o SeCV� C�1 1410 �_ Tmr ec rocc�C\o�h\n NOV Net change in total budget for this department is: $ -------- Other remarks/justification: a movies Ao y-�c)c r�� I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained..,, / Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): 292 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Stephanie Smith, Elections Admin. Date: November 27, 2000 I request an amendment to the 2000 budget for the following line items in my department: GL Account # Account Name Amendment Amt. Reason 270 60490 Building Rental -$ 400.00 270 61240 Contract Services -$ 600.00 270 66310 Training Registration -$ 400.00 270 66316 Training Travel -$ 600.00 • 270 66498 Travel -$ 600.00 270 53361 Election Supplies +$2600.00 Net change in total budget for this department is : $ 0.00 Appm ED NOV 3 0, 2000 Other remarks/justification: The majority of the shortage in election supplies is due to the replacement of voting booths in many of the voting precincts. The voting booths were distributed to the commissioners' prior to the November 7, 2000 General Election. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 293 11/29/2000 16:30 3615534442 TAX ASSESSOR-CALHOUN PAGE 01 11-29-200 3:19W fML94 GALHWw St'DCifiT AKWWXSNT REQUEST To: Calhoun County Commisaionere' Court From: C n-._- (Department making this request) Date: ( t--0e4 I request an amendment to the oo budget fo,, year following line items in my department: Amendment GL Account w_ ]►ccount Name Amount xeason ----' a'lo-�,33ta� �cIY �_)_J APPRE) Net Change ilk total budget for this department is: S :�seaevson�a� Other remarks/justification: I understand that my budget cannot be amended assQJr(c, until Commissioners' Court approval is obtainj��--F--- Signature of official/department head: Date of commissioners' Court approval: -- - ^- - - Date posted to General Ledger account(s): • 294 • • -2S-200 7:46AM FROM C'ALHOUN CO. AUDITOR 361 553 4614 BUDGET AMENDMENT.' REQUEST To: Calhoun County Commissioners' Court //l From: l .\�^n. 7 \ c C\1,c (Department making this request) Date: i I /J/Lga P. 1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # __ Account Name Amount Reason ))i"I-7Xa 7. \1c c C\"41 r-nr rnl ScPl7UeS :�P lic f,567.ni ic, i's Net change in total budget for this department is: Other remarks/justi£icat ion: I understand that my budget cannot be amended as requests until Commissioners' Court approval is obtained. / Signature of official/department head: f ✓�lr� Date of Commissioners' Court approval: • Date Dosted to General Ledger account(s): 295 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�nCR� (Department making this request) Date: l`-�.-I_ U-0 I request an amendment to the J_D G O budget for the year following line items in my department: GL Account_#- L 0 - 1,: Lou 1tn_ 4033U Account -Name--_ J,A Net change in total budget for this department is: Other remarks/justification: Amendment --- Amount ---- --__^^-Reason—�� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 296 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: O (Department making this request) Date: I request an amendment to the IZ,00 O budget for the following line items in my department: GL�Account ^#^ Account ,Name ^, Net change in total budget for this department is: Other remarks/justification: Amendment Amountr__^ Reason�Y,y I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 297 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: joo"- aLc4leto (Department making this request) Date: C)_0p I request an amendment to the aO O(D budget for the year following line items in my department: GL Account-#- aoo Sao-5�In Account -Name--- Net change in total budget for this department is: Other remarks/justification: Amendment -- Amount---- _1 1 Reason • 11 I understand that my budget cannot be amended as requested until . Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 11 C� BUDGET AMENDMENT REQUEEII To: Calhoun County Commissioners' Court l From: aJLY (Department making this request) Date: 'I I request an amendment to the 060 budget for the year following line items in my department: Amendment GL Account # Account Name -- Amount ---- -------Reason at0-635U,0 a I a3 Q 10 - _��32o Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 299 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissione s' Court From: (Department making t is request) Date: `1-0-q-O0 I request an amendment to the aOp budget for the year following line items in my department: GL^Account_#- Amendment __-Account Name --- Amount ---- __Reason- Net change in total budget for this department is: Other remarks/justification: • r LJ I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 300 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: f 1,),�-o0 I request an amendment to the �10C� O budget for the year following line items in my department: Amendment G_L_Account_#_ Acc_ount_Name___ --- Amount,-_, (�a5�o Q ul.vy u Net change in total budget for this department is: Other remarks/justification: V _,.Reason_ ��%;�(�VF; -- i NOV 3 0 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 301 a n I 5 E W U 0 F a • 302 n Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 t000 1000 ILQf, Ili I>me: ilnsroo W Session Date Fund Title 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11130100 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERAL FUND 11/30/00 GENERAL FUND 11/30/00 GENERAL FUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11130/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND 11/30/00 GENERALFUND C&N COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 1 I/30 Transaction Description Dept Tide GL Title ADDITIONAL OFFICE SUPPLIES ADDITIONAL TRAVEL ADDHIONALTRAVEL ADDITIONAL OFFICE SUPPLIES ADDTIONAL UTILITIES ADDTIONAL UTILITIES REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL ADDITIONAL COPIES/SUPPLIFS ADDITIONAL COPIES/SUPPLIES ADDITONAL MACHINE MAINT. ADDITIONAL MACHINE MAINT. ADDITIONAL SURETY BONDS, PHONE SERVICE ADDITIONAL OFFICE SUPPLIES ADDITIONAL OFFICE SUPPLIES ADDITIONAL ELECTION SUPPLIES ADDITIONAL ELECTION SUPPLIES ADDITIONAL ELECTION SUPPLIES ADDITIONAL ELECTION SUPPLIES ADDITIONAL ELECTION SUPPLIES EXTENSION SERVICE EXTENSION SERVICE EXTENSION SERVICE EXTENSION SERVICE LIBRARY LIBRARY JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS COUNTY TAX COLLECTOR COUNTY TAX COLLECTOR COUNTY TREASURER COUNTY TREASURER COMMISSIONERS COURT COUNTY CLERK COUNTY CLERK ELECTIONS ELECTIONS ELECTIONS ELECTIONS ELECTIONS GENERAL OFFICE SUPPLIES AUTO ALLOWANCES-COAGENT TRAVEL OUT OF COUNTY -COUNTY AGENT CAPITAL OUTLAY REPAIRSSEADRIFT LIBRARY UTILITIES -POINT COMFORT LIBRARY JAILERS ADDITIONAL PAY -REGULAR RATE WORKERS COMP ADJUSTMENTS MISCELLANEOUS PHYSICALS GENERAL OFFICE SUPPLIES PHOTO COPIESISUPPLIES GENERAL OFFICE SUPPLIES MACHINE MAINTENANCE ECONOMIC DEVELOPMENT STUDY GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES TEMPORARY ELECTION SUPPLIES ELECTION SUPPLIES BUILDING RENTAL CONTRACT SERVICES • Increase Decrease 367.00 60.00 60.00 367.00 7.00 7.00 864.00 1,240.00 864.00 540.00 700.00 11.00 11.00 123.00 123.00 5,028.00 60.00 60.00 1,662.00 1,662.00 2,600.00 400.00 600.00 pw. I Fund Code 1000 1 vl'0 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 no,: 11/29M Session Date Fund.Title CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS I1/30 Transaction Description Dept Title GLTitle 11/30/00 GENERALFUND ADDITIONAL ELECTION ELECTIONS TRAINING REGISTRATION SUPPLIES FEES(IRAVEL 11/30/00 GENERALFUND ADDITIONAL ELECTION ELECTIONS TRAINING TRAVEL OUT OF SUPPLIES COUNTY 11130VOO GENERALFUND ADDITIONALELECTION ELECTIONS TRAVEL OUT OF COUNTY SUPPLIES 11130M GENERALFUND ADDITIONAL SURETY MISCELLANEOUS INSURANCE -SURETY BONDS, PHONE SERVICE BONDS 11/30/00 GENERALFUND ADDITIONAL SURETY MISCELLANEOUS TELEPHONE SERVICES BONDS, PHONE SERVICE 11/30/00 GENERALFUND POSTAGE REIMB. BY HOT DISTRICT ATTORNEY POSTAGE CHECK RESTITUTION 11/30/00 GENERALFUND REQUIRED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES BRIDGE -PRECINCT #4 11/30/00 GENERALFUND REQUIRED BY PAYROLL ROAD AND WORKERS COMP BRIDGE-PRECINCT#4 ADJUSTMENTS 11/30/00 GENERALFUND RADAR UNIT & RADIO CONSTABLE -PRECINCT #I GENERAL OFFICE SUPPLIES REPAIRS 11/30/00 GENERALFUND RADAR UNIT &RADIO CONSTABLE-PRECINCT#I LAW ENFORCEMENT REPAIRS SUPPLIES 11/30/00 GENERALFUND RADAR UNIT &RADIO CONSTABLE-PRECINC77#1 UNIFORMS REPAIRS 11/30/00 GENERAL FUND RADAR UNIT &RADIO CONSTABLE-PRECINCT#1 AUTO ALLOWANCES REPAIRS 11/30/00 GENERALFUND RADAR UNIT &RADIO CONSTABLE -PRECINCT #1 MISCELLANEOUS REPAIRS 11/30/00 GENERALFUND RADAR UNIT & RADIO CONSTABLE -PRECINCT #1 RADIO MAINTENANCE REPAIRS 11/30/00 GENERAL FUND RADAR UNIT & RADIO CONSTABLE -PRECINCT #1 TRAINING TRAVEL OUT OF REPAIRS - COUNTY 11/30/00 GENERALFUND RADAR UNIT & RADIO CONSTABLE -PRECINCT #1 EQUIPMENT -RADIO REPAIRS 11/30/00 GENERALFUND ADDITIONAL MISC. CONSTABLE -PRECINCT #3 AUTO ALLOWANCES 11/30/00 GENERALFUND ADDITIONAL MISC. CONSTABLE-PRECINCT#3 MISCELLANEOUS 11/30/00 GENERALFUND PUMP REPAIR FIRE PROTECTION • PORT SERVICES LAVACA 1130100 GENERALFUND PUMP REPAIR FIRE PROTECTION -PORT EQUIPMENT -BUNKER GEAR LAVACA 11/30/00 GENERALFUND REQUIRED BY PAYROLL SHERIFF DEPUTY -LAW ENFORCEMENT 11/30/00 GENERALFUND REQUIRED BY PAYROLL SHERIFF TEMPORARY 11/30/00 GENERALFUND REQUIRED BY PAYROLL SHERIFF ADDITIONAL PAY -REGULAR RATE • • Increase Decrease 400.00 600.00 600.00 2,925.00 2,103.00 42.00 697.00 697.00 50.00 995.00 200.00 55.00 50.00 310.00 250.00 700.00 52.00 52.00 3,300.00 3,300.00 2,292.00 134.00 2,155.00 Pie 2 is Fund Session Code Date Fund Title Total 11/30/00 Total GENERAL FUND low 2610 11/30/00 AIRPORT FUND 2610 11/30/00 AIRPORT FUND Total 11130100 CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDFIURE AMDMTS 11130 Transaction Description Dept Title GL Title ADDITIONAL PHONE SERVICE ADDMCNAL PHONE SERVICE NO DEPARTMENT BUILDING REPAIRS NO DEPARTMENT TELEPHONE SERVICES Increase Decrease 19,710.00 19,668.00 19,710.00 19,668.00 50.00 50.00 %00 Total AIRPORT FUND 50'00 50'00 2610 Report Total 19,760.00 19,718.00 DV • • rBe 3 LO C: Accounts Allowed — County Claims totaling $462,484.98 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Belk, isBalajka, Floyd, Finster and Judge Marshall all voted in favor. Accounts Allowed — Hospital Claims totaling $938,330.10 and $300.00 for Hospital Operation, $407,915.04 for Payroll and $62,325.66 for Indigent Healthcare for a total of $1,408,870.88 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that same be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. General Discussion Commissioner Floyd spoke about the Emergency Communication System. Stated that the problem regarding the Sheriff's Department Dispatcher Receiver and the tower was hopefully eliminated. Also, the area were Henry Barber lives to Point Comfort, will relocate the antenna to solve problem with Mobile Units. The Court Adjourned. 0 • 306 REGULAR DECEMBER TERM HELD DECEMBER 11, 2000 THE STATE OF TEXAS § COUNTY OF CALHOUN § • BE IT REMEMBERED, that on this the 1 lth day of December, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. I Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. Bids and Proposals — Fuel Bids The following bids were received for fuel for the period beginning December 16, 2000 and ending January 15, 2001 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that Mauritz and Couey be awarded the bid for both the automated card system and for fuel to be delivered. • Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSETO FURNISH AND DELIVERTHE FOLLOWING FUELS To THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICFIGALLON UNLEADED GASOLINE S �g400 PREMIUM UNLEADED GASOLINES1 0400 DIESSELFUEL(LOW SULFUR) S %.0300 K APPROXIMATE - TOTAL GAT LONWO X 3800 - $ �J� 00 X 40DO - s 4 04 X 2500 - S Z 1. .190 DOTAL BID PRICE $0 oD THE CONTRACT PERIOD WILL BE FORA ONE MOB NERIOOD 0 Y o PRICE lBEGINNING DECEMBER 16, 2000 AND ENDING JANUARY 15, GES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMrr SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES, NAME OF BIDDER: "4MI 7—It.- � • ADDRESS'.?//Z W Ag- t CrrY, STATE, ZIP:f,!A�'f JG✓CC�.L. f -r,c ->79 7 9 PHONEMMBER-__( PRINT'NAME AUTHORIZED SIGNATURE: TITLB: DATE: Z -34 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS • COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: PRI p�R GALLON UNLEADED GASOLINE S- MID GRADE Sq_ PRENHJIK UNLEADED GASOLINE Sjo-IL- , DIESEL FUEL S / 013 LOCATION: (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORTLAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING DECEMBER 16, 2000 AND ENDING JANUARY 5, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE QUOTED DO NOT INCLUDE TAXES. CITY,STATE,ZIP: 44-14 , / PHONE NUMBER: �36I' / 2�2' UITIilJ FultaC TITLE: DATE: 0 Bids and Proposals - Asphalt Oils & Emulsions - Indigent Drugs Insecticides - Pive - Road Materials - Timbers The following bids were received for materials for the year 2001. The County Auditor opened and read the bids and will have them tabulated for the Court on Friday, December 15, 2000. SPECIFICATIONS AND PROPOSAL FOR ASPHALTS, OILS, A RIULSIONS FOR CALHOUN COUNTY CALHOUN COUNTY WILL RECEIVE SIDS ON ASPHALTS, OILS, A EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU VISE TO DIV ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOVED NOT BB CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IMPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: FOB SNIPPING MINT: TOTAL BID PRICE -UNIT PRICE PER GALLON X GALLONS PER DESTINATION FOE DESTINATION; TOTAL BID PRICE . (FRGIGUT CHARGE . UNIT PRICE PER GALLON (FOR MATERIAL ONLY) X GALLONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON THESE CHARGES -MUST BE BID SEPARATELY. THE PERIOD OF TBIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001, •DELIVERY PERIOD: ITEM 300, ASPHAL WITHIN 4 DAYS AFTER PLACEMENT OF ORDER. OILS, EMULSIONS: (RC 250) FOB SHIPPING POINT FOB DESTINATION GALLONS_PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL PER GALLON BID PRICE CHARGE PER GALLON BID PRICE RY TRUCK: 25.000 GA114NS TO PORT LAVACA $ 1.14 s 28,500.00 $ .06 $ 1.20 30,000.00 25. 000 GALLONS TO SIX MILE $14 s 28.500.00 $ .06 s s 1.20 s 30 000. 00 30,000 GALLONS TO OLIVIA 11 s 34,200.00 s .06 s 1.2 6,0 0. 0 1,800 GALLONS TO PORT 0-CONNOR s 1.30 s 2,340.00 s .25 $ s 1.55 s 2.790.00 60,000 GALLOWS TO SEADRIFT s_ 1 _7 4_ _. $ 68_ 400.00 $ .06 s_-L. 2LO s 72 000.00 PRICE PER HOUR FOR OEMERGE: Y 50.00 CAM:27 Nov 2000 See attached for alternate materials bid I�_l NAME OP BIDDER: Bridges Asphalt Products, Inc. MAILING ADDRESS: P.O. Box 461171 CITY, STATE, ZIP CODE: Garland, Texas 75046-1171 TELEPHONE NUMBER AUTHORIZED SIGNA1 M 9'77—AA7_71 IA Prices are based on full"transport truckload deliveries. Charges for less than truckload freight, pump/hose, demurrage, diversion, return freight, refinery restocking fees, etc., are extra. 3019 • TOR ASPHALTS, OILS, A EMUNSIONS POR CALSoux COUNTI CALHOUN COUNTY WILL RECEIVE BIDS ON ASPHALTS, OILS, 4 EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIPICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO EID ON AND DISREGARD THE BEST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IMPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: POD SNIPPING POINT: TOTAL BID PRICE - UNIT PRICE PER GALLON X GALM.ONS PER DESTINATION FOB DRSTINATION: TOTAL BID PRICE . (FREIGHT CHARGE ♦ UNIT PRICE PER GALLON (FOR MATERIAL ONLY)) X GALLONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON, THESE CHARGES MUST BE BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT OF ORDER. • ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) ----------------`-------------------------------------'---------------------`-------------------------------------`--------------- FOB SHIPPING POINT FOB DESTINATION ------------------------`---- ----------------------------------------- GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL ----------------"""' PER GALLON BID PRICE CHARGE PER GALLON BID PRICE BY TRUCK: 25,000 GALLONS TO PORT LAVACA s 1 _O5 s 26, 25n.00 $0� 078 s 1.05 928, 945.1 25,000 GALLONS TO SIX MILE 30.000 GALLONS TO OLIVIA 1,800 GALLONS TO PORT O'CONNOR s 1_ n 5 s 1 _ O S s 1 .05 $ p p p $ 31 , 5 . QO s1,890-00 sA-.-1-0-Z8— sO - 1 07R $0-21n-566 s 1 n s s 1 _ 05 s 1 _nS $_ 9B� 134 ' s irx r 60,000 GALLONS TO SEA➢RIFT $ 1 nS $ 3..,.D.QO.. 00 ev-. 3078— $, 1.pd $-&9, 4 6 a PRICE PER HOUR FOR DEMERGE: $40 _ O0 /HR DATE:_ December 6 2000 f' (12g ai ✓DO'N NAME OF BIDDER: rT-PVEI AND ASPHALT PRnnfim f TNr MAILING ADDRESS: P.O.BOX 1449 CITY, STATE, ZIP CODE: SHEPHERD, TEXAS 77371 TELEPHONE NUMBER: 800-334-0177 fax# (936)628-6602 _. ROBERT(BOB)L.NOLAN, AUTHORIZED SIGNATURE: 1��T'�"'�-IC• SALES MANAGER 0% 310 L4 • SPECIFICATIONS AND PROPOSAL FOR ASPHALTS, OILS, i EMULSIONS MR CAISOON COUNTY CALHOUN MONTY WILL RECEIVE BIDS ON ASPHALTS, OILS, 6 EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CDNTINGENT ON CALHOGN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IMPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: POB SHIPPING POINT: TOTAL BID PRICE . UNIT PRICE PER GALLON X GALLONS PER DESTINATION FOB DESTINATION: TOTAL BID PRICE . {FREIGHT CHARGE . MIT PRICE PER GA N- (MR tWTERIAL ONLY)) X GAL=ONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON THESE CHARGES MIST BE BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD: WITHIN 1 DAYS AFTER PLACEMENT OF ORDER. ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) ---------------------------------------------------------------------------------------------------------------------------------- FOB SHIPPING POINT FOB DESTINATION ___________________ __________ • GALLONS_PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL PER GALLON BID PRICE CHARGE PER GALLON BID PRICE BY TRUCK 25.000 GALLONS TO PORT LAVACA $ 1.08 $ 27,000 $ 047/GAL $ 1.08 $ 28,750 2s,000 GALLONS TO six MILE s 1 .OR s 27.000 s 0:07 GAL s 1.08 $Z9i%5O- 30,000 GALLONS TOOLIVIA $ 1-DR $12 4pn $ 0.05/GAL s 1.08 $ 33,900 1.800 GALLONS TO PORT O'CONNOR $-L 08 $ 19AA ;i $ 0,26MAT. s 1.08 $ 2,412 60.000 GALLONS TO SEADRIFT $ 1:-08 $ 64,89Q $ 0 ogq�rAT $mpg_:_ sue,200 40 PRICE PER HOUR FOR DPMGE: **PUMP&-HOSE*40* DATE: DECEMBER 1, 2000 NAME of BIDDER: GULF STATES ASPHALT CO. , L, P, MAILING ADDRESS: P.O. BOX 508 CITY, STATE, ZIP CODE: SOUTH HOUSTON, TX 77587 TELEPHONE N AUTHORIZED TITLE: PA1 • Aa r� u CALHOUN COUNTY WILL RECEIVE BIDS ON ASPHALTS, OILS, A EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IJPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: FOB SHIPPING POINT: TOTAL BID PRICE - UNIT PRICE PER GALLON X GALLONS PER DESTINATION MS Dv,STTNATION: TOTAL BID PRICE - (FREIGHT CHARGE . UNIT PRICE PER GALLON (FOR MAT—IAL ONLY)) X GALLONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON, THESE CHARGES MUST BE BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL. BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT OF ORDER. ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) ----------------------------------------------------------------------------------------------------------------------------------- FOB SHIPPING POINT FOB DESTINATION GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL ----------------------- PER GALLON BID PRICE CHARGE PER GALLON BID PRICE BY MUCH: 25,000 GALLONS TO PORT LAVACA s 1.04 s26 000.00 s—.0564 s 104 $ 25,000 GALLONS TO SIX MILE S T.04 s •U644 $ 1 s 30,000 GALLONS TO OLIVIA $ �.04 s31.2 sue— sue— �( $3,�32.V0 1,800 GALLONS TO FORT O'CONNOR $ 1.04 $ s.1788 s 1.04 s L 193.84 60,000 GALLONS TO SEADRIFT $1.04 s62�00 s .0564 s_J_Q4 $65L784.00 PRICE PER HOUR FOR DENERGE: $40.00/HR AFTER FIRST TWO HOURS / } g DATE: NOVEMBER 30. 2000 / I a ' 1 u EAGLE ASPHALT PRODUCTS NAME OF BIDDER: P. 0. BOX 9605 NAILING ADDRESS: CITY, STATE, ZIP CODE: CORPUS CHRISTI, TEXAS 78469 TELEPHONE NUMBER: 361/ 289-1707 -,--% '-7 / — I/ AUTHORIZED SIGNATURE *-NOTE: IF PUMP & HOSE IS NEEDED ADD $28.00 PER TRUCKLOAD PRICE IS BASED ON 5$000 GALLON MINIMUM LOAD u12 W SPECIFICATIONS AND BID FORM II • FOR L DRUGS TO BE FIIRNI5HED TO INDIGSNTS OF CALHOIIN COUNTY The amount shown is the charge per prescription which we will add to the "average wholesale price red book" for our services rendered and containers used in preparing such prescriptions. Generic drugs and prices will be used in all situations where appropriate. Any price increases will be based on price increases from the manufacturer. Such price increase and "average wholesale price red book" will be made available to Calhoun County when requested. Each monthly statement or billing to the County will contain the following minimum information on appropriately identified letterhead or an appropriately identified statement: DATE PATIENT DRUG AMOUNT INITIAL OR REFILL PRICE NAME PRESCRIPTION THE CONTRACT PERIOD WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. • AMOUNT TO BE ADDED TO AVERAGE WHOLESALE PRICE PER PRESCRIPTION DATE: �1g1ob n NAME OF BIDDER: 1K`Prnd S�toQ MAILING ADDRESS: M1 4.J�e��'��a CITY, STATE, ZIP CODE: & 44Ar4,y, �dg1fl TELEPHONE NUMBER: oz,2999 AUTHORIZED SIGNATURE: TITLE: AV1 Ll • a 13 • II SPECIFICATIONS AND BID FORM I FOR I DRUGS TO BE FURNISHED TO INDIGENTS OF CALHOUN COUNTY The amount shown is the charge per prescription which we will add to the "average wholesale price red book" for our services rendered and containers used in preparing such prescriptions. Generic drugs and prices will be used in all situations where appropriate. Any price increases will be based on price increases from the manufacturer. Such pprice increase and "average wholesale price red book" will be made available to Calhoun County when requested. Each monthly statement or billing to the County will contain the following minimum information on appropriately identified letterhead or an appropriately identified statement: DATE PATIENT DRUG AMOUNT INITIAL OR REFILL PRICE NAME PRESCRIPTION THE CONTRACT PERIOD WILL BE JANUARY 1, 2001 TO DECEMBER • 31, 2001. AMOUNT TO BE ADDED TO AVERAGE WHOLESALE PRICE PER PRESCRIPTION $ Q DATE: NAME OF BIDDER:_ FkA, ii17Zfln Accra MAILING ADDRESS: :i# i-n U, rQ , 4e, N/pr.,- CITY, STATE, ZIP CODE: rgti Lf V rIOa-,� TELEPHONE NUMBER: V-rL AUTHORIZED SIGNATURE: .rnlr% TITLE: n , 1- 0 ms 314 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR MOSQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 2001 TO DECEMBER 31, 2001. YOU MAY BID ON ONE OR BOTH ITEMS. (1) ACTIVE INGREDIENT: MALATHION INERT INGREDIENTS: 95.0% 5.0% QUANTITY UNIT PRICE 40 - 55 GALLON DRUMS $ as 3o Now '/q TOTAL BID PRICE $ "7 /Q(PO 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (2) ACTIVE INGREDIENT: RESMETHRIN CONCENTRATE 4.22% (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL: -IF EQUAL, GIVE NAME OF PRODUCT: do p BiOi QUANTITY UNIT PRICE 20 - 5 GALLON PAILS ./ $ O/l TOTAL BID PRICE $ p B/d (3) Ko#/r0/ 30�30 CoNcentrar� INGREDIENTS: PERMETHRIN 30.0% PBO (SYNERGIST) 30.0% MINERAL OIL - 40 - 55 GALLON DRUMS $�a, BIOMIST - UNIT PRICE PER GALLON $ a&o o NO-SSS (4) PYRANHA SPACE SPRAY 1-10 HP CONCENTRATE INGREDIENTS. PYRETHRINS 0.55% PIPERONYL BUTOXIDE, TECHNICAL 5.50% PERMETHRIN 1.10% INERT INGREDIENTS 92.85% TOTAL 100.00% UNIT PRICE PER GALLON $ J *NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE: NAME MAILING ADDRESS: //% [Sri1G4n/E .��S^^f�PPf CITY, STATE, ZIP CODE:�puS7011A� Zi 7740lv1-SoV'/ TELEPHONE NUMBER: AUTHORIZED SIGNATURE & TITLE: Brialf maFa11 315 BEN H. COMISKEY, JR., C.Y.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR • DmosQUITO CONTROL. ECEMBER 31 , 2001. THE YOUPERIOD BIDOONEONE OCOVERED BOTH ITEMS. 1, 2001 TO . (1) ACTIVE INGREDIENT: 95.0% INERT INGREDIENTS: 5.0% QUANTITY UNIT PRICE 40 - 55 GALLON DRUMS $ 3C.7r 1/ - - - - - - - - - - - TOTAL BID PRICE $ QO=t - - - - - - - - (2) ACTIVE INGREDIENT: 4 22$ RESMETHRIN CONCENTRATE (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL: � -IF EQUAL, GIVE NAME OF PRODUCT: 12e -n e4 /, Y1 QUANTITY UNIT PRICE 20 - 5 GALLON PAILS $Z777 A -AL r_ TOTAL BID PRICE $ .2 %% 4t (3) BIOMIST 30 + 30 ULV CONCENTRATE • INGREDIENTS: PERMETHRIN 30.096 PBO (SYNERGIST) MINERAL OIL - - 55 GALLON DRUMS $ B ST - UNIT PRICE PER GALLON $ (4) PYRANHA SPACE SPRAY 1-10 HP CONCENTRATE INGREDIENTS: PYRETHRINS PIPERONYL BUTOXIDE, TECHNIC 5.50% PERMETHRIN 1.10% INERT INGREDIE 92.85% TOTAL 100.00% UNIT PRICE PER GALLON $ *NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE: IA/ II/Ord Is NAME OF BIDDER:_ G 44107 jAinU /V''d//�SC�+/ MAILING ADDRESS: .2dF0.2 U.S. 1- . v P'7 CITY, STATE, ZIP CODE:lavae. 1x 77F7 TELEPHONE NUMBER: 361- li l?7 AUTHORIZED SIGNATURE & TITLE: � .1 i 316 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR MOSQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 2001 TO DECEMBER 31, 2001. YOU MAY BID ON ONE OR BOTH ITEMS. • (1) ACTIVE INGREDIENT: MALATHION 95.0% INERT INGREDIENTS: 5.0s QUANTITY UNIT PRICE 40 - 55 GALLON DRUMS $ o id TOTAL BID PRICE $ (- - - - - - - - - - - - - - - - - - - - - - 2) ACTIVE INGREDIENT: RESMETHRIN CONCENTRATE 4.22% (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL: -IF EQUAL, GIVE NAME OF PRODUCT: QUANTITY UNIT PRICE 20 - 5 GALLON PAILS $ TOTAL BID PRICE $ (3) BIOMIST 30 + 30 ULV CONCENTRATE INGREDIENTS: PERMETHRIN 30.0% PBO (SYNERGIST) 3.0.0% is MINERAL OIL - 40 - 55 GALLON DRUMS $ id BIOMIST - UNIT PRICE PER GALLON $� (4) PYRANHA SPACE SPRAY 1-10 HP CONCENTRATE INGREDIENTS: PYRETHRINS 0.55% PIPERONYL BUTOXIDE, TECHNICAL 5.50% PERMETHRIN 1.10% INERT INGREDIENTS 92.85% TOTAL r100.00% OR E�u ugmg of �AuxJ ' AAu4-Cic�e 110 ULV Sprcl-y (?CAceA_1e_ UNIT PRICE PER GALLON $ IX 3 C-0 3(,_IIC() , () a %'Llldn *NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE : U (( NAME OF BIDDER: �0_101 mOnc4' QUGc'-ft, �C u � p me n+ CO.O ..1- , n C . • MAILING ADDRESS: P,O �L I �s ) Z CITY, STATE, ZIP CODE:F,j_Ofi m aZO TELEPHONE NUMBER: �I - S `f AUTHORIZED SIGNATURE & TITLE: �-�- 317 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 11 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR MOSQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 2001 TO DECEMBER 31, 2001. YOU MAY BID ON ONE OR BOTH ITEMS. (1) ACTIVE INGREDIENT: MALATHION 95.0% INERT INGREDIENTS: 5.0% OUANTITY UNIT PRICE 40 - 55 GALLON DRUMS $ o 1 TOTAL BID PRICE $ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (2) ACTIVE INGREDIENT: RERMETHRIN CONCENTRATE 4.22% (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL: -IF EQUAL, GIVE NAME OF PRODUCT: QUANTITY UNIT PRICE 20 - 5 GALLON PAILS $ pf TOTAL BID PRICE $ N O 1� (3) BIOMIST 30 + 30 ULV CONCENTRATE INGREDIENTS: PERMETHRIN 30.0% PBO (SYNERGIST) 30.0% MINERAL OIL - 40 - 55 GALLON DRUMS $ U BIOMIST - UNIT PRICE PER GALLON (4) PYRANHA SPACE SPRAY 1-10 HP CONCENTRATE INGREDIENTS: PYRETHRINS 0.55% PIPERONYL BUTOXIDE, TECHNICAL 5.50% PERMETHRIN 1.10% INERT INGREDIENTS 92.85% TOTAL 100.00% UNIT PRICE PER GALLON $ o� 3 S,�o cXl i n a. S �4 <<'o *NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE: U (( 1 NAME OF BIDDER: ZlGLMUndr C6eCLal &lu�fOnleA+ co In - MAILING ADDRESS: CITY, STATE, ZIP CODE: F7 1 Otmrjc_"�rTX -7-7 3-7 TELEPHONE NUMBER: �J - 4 AUTHORIZED SIGNATURE & TITLE: 318 • r -I L • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR MOSQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 2001 TO DECEMBER 31, 2001. YOU MAY BID ON ONE OR BOTH ITEMS. • (1) ACTIVE INGREDIENT: MALATHION INERT INGREDIENTS: 95.0% 5.0% QUANTITY UNIT PRICE 40 - 55 GALLON DRUMS $ ND Bl9 TOTAL BID PRICE $ %-E ftT—MCKO pROPuct COOWARI50N > . (2) ACTIVE INGREDIENT: Cody of f)RTICLE %ZOhI PHVeNIK Ncw:w?lPF.e' KEktipD/N( RERMETHRIN CONCENTRATE 4 . 22 % /i) ALYTT' i l PN (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL- -IF EQUAL, GIVE NAME OF PRODUCT: QUANTITY UNIT PRICE 20 - 5 GALLON PAILS $ TOTAL BID PRICE $ NO B(D (3) BIOMIST 30 + 30 ULV CONCENTRATE INGREDIENTS: PERMETHRIN PBO (SYNERGIST) • MINERAL OIL - 40 - 55 GALLON DRUMS $ BIOMIST - UNIT PRICE PER GALLpN $ inmDaa�nnf - eo�r oa Dfiufrn f{fDM1GT �s 19•WI PER 30.0% 30.0% 4.15 PER (-rAun j L j,Do 5E6 Armcka rRoDuc7 Kru Cartu-oN SE6 U40EL t 0n+e'P /NFO. (4) PYRANHA SPACE SPRAY 1-10 HP CONCENTRATE INGREDIENTS: PYRETHRINS 0.55% PIPERONYL BUTOXIDE, TECHNICAL 5.50% See ArTtAcaeD PRoauc-T PERMETHRIN 1.10% INERT INGREDIENTS 92.85$ C00194RISON TOTAL 100.00% UNIT PRICE PER GALLON $ NO 611) .NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE: NOV. Z$ o-100-0 , NAME OF BIDDER: SA LK EIM-114 EQUIPMPN'f 8 9upPL4 CD-0 /N✓/ • MAILING ADDRESS: P- D, I30X. lbq-51 CITY, STATE, ZIP CODE: SRN ANI-Mi%, TX % 12-1 D TELEPHONE NUMBER: I — $CO ;�eq- O(O(,, AUTHORIZED SIGNATURE & TITLE: E5, 319 DG11 M l.V1V11J1\C. 1, JK., l_X.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE —211S.ANN PORT LAVACA, TEXAS 77979 (361) 5534610 SPECIFICATIONS THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: 12 inch 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 48 inch 52 inch 72 inch CORRUGATED ARCHED PIPE 12 inch 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 48 inch 52 inch 72 inch CORRUGATED PLASTIC CULVERT PIPE 12 inch 15- inch 18 inch 24 inch CONCRETE PIPE 15 inch 18 inch' 24 inch 30 inch 36 inch 42 inch $ 4.32 $ 5.38 $ 6.45 $ 8.58 $ 10.74 $ 12.90 $ 15.03 $ 20.64 $ 23.22 $ 75.51 $ No Bid $ 6.13 $ 7.20 $ 9.33 $ 11.49 $ see 14aa 4oz $ No Bid $ No Bid • ALTERNATE BID 16 ga. 4 oz. Galvanized Steel Exceeds Coating Standards. b,id Is is 320 �`? • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN PORT LAVACA, TEXAS 77979 (361) 5534610 SPECIFICATIONS THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY I, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CORRUGATED GALVANIZED METAL PIPE (14 GAUGE) PRICE PER FOOT FOR DESTINATION 12 inch $ 5.18 15 inch $ 6.46 18 inch $ 7 . 76 24 inch $ 1 0.22 30 inch $ 1 2 - 8 6 36 inch - $ 15 . 40 42 inch $ 17 . 99 48 inch $ 1 R - 1 3 52 inch $ 27 . 76 72 inch $ 3 6 - 54 CORRUGATED ARCHED PIPE 12 inch $ No B i d 15 inch $ 7 . 33 18 inch $ 8.60 24 inch $ 11.11 30 inch $ 1 3 . 7 2 36 inch $ 16 - 26 42 inch $ 1 R 0 6 48 inch $ 25 . 39 52 inch $ 28 .62 72 inch $ 4 9 -1 3 CORRUGATED PLASTIC CULVERT PIPE 12 inch 15' inch 18 inch 24 inch CONCRETE PIPE $ No Bid $ 15 inch $ No Bid 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ QUANTITY PURCHASED WILL BE ON AS NEEDED BASIS. ALTERNATE BID 14 ga. 4 oz. Galvanized Steel Exceeds coating standards. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Wilson Culverts Inc. P.O. Box 940 CITY, STATE, ZIP: Elkhart TX 7 5 8 3 9 AUTHORIZED SIGNATURE: k� I.An . 4 Terry Huflilnes TITLE: V.P. Plant Operations 321L BEN H. CONUSKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN PORT LAVACA, TEXAS 77979 (361) 553-4610 THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CORRUGATED GALVANIZED METAL PIPE (14 GAUGE) PRICE PER FOOT 12 15 18 24 30 36 42 48 52 72 12 15 18 24 30 36 42 48 52 72 inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch inch CORRUGATED PLASTIC CULVERT PIPE 12 inch $_ 4.72 15 inch $ 6.35 18 inch $_ 8.49 24 inch $ 12.68 CONCRETE PIPE 15 inch $ 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ QUANTITY PURCHASED WILL BE ON AS NEEDED BASIS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST AD VANTAGOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Rexco Inc. ADDRESS: 1104 Mildred Drive CITY, STATE, r�90 61 PRINT NAME:_ Claughton Johnson ` I E • • TITLE: President .322 Cl 1 1-<tl-LYJIOYJ 3 � I GYM r KI.M HUD AJVJ 1 UIV LO I 44Y 4 /J� P. 12 • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN PORT LAVACA, TEXAS 77979 (361) 553-4610 1 SPECIFICATIONS THE COUNTY .OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 200I, AS FOLLOWS: 12 inch $ 13 inch $ 18 inch $ 24 inch $ 30 inch S 36 inch $ 42 inch $ 48 inch $ 52 inch $ 72 inch $ CORMUGATED ARCHED PIPE 12 inch g 15 inch $ i8 inch' $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ 48 inch $ 52 inch $ . 72 inch $ — CORRUGATED PLASTIC CULVERT PIPE 12 inch $ a 15 inch $ 18 inch $ 24 inch $ CONCRETE PIPE 15 inch $ 18 inch . $ 24 iaich $ 30 inch $ 36 inch $ 42 inch $ QUANTITY PURCHASED WILL BE ON AS NEEDED BASIS. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. RFJFCI ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST AD VANTAGOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. CITY, STATE, AUTHORmsD PRINT NAME:_(`p''ZTV h (� K C u Sy s • / uuaa. a.vluul�P t, jt ., l...Y.A. I COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN / PORT LAVACA, TEXAS 77979 (361) 5534610 SPECIFICATIONS THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: 12 inch $ 4 . 10 15 inch $ 5 . 6 2 18 inch $ 6 . 73 24 inch $ 8.91 30 inch $. 11 18 36 inch $ 1 3 39 • 42 inch $ 1 5 .64 48 inch $ 21 .33 52 inch $ 24 . 14 72 inch $ CORRUGATED ARCHED PIPE 12 inch $ o 15 inch $ K 3 7 18 inch $ 24 inch $ 0 . 6 K 30 inch $ 1 1 . 9 3 36 inch $ 14 14 42 inch $ 1 K . 4 9 48 inch $ 2 08 2 2 . 52 inch $ 2 . 8 9 72 inch $ 32, 52 CORRUGATED PLASTIC CULVERT PIPE 12 inch $ No Bid 15- inch $ 18 inch $ 24 inch c CONCRETE PIPE 15 inch $ No Rid • 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ sizes over 42" willbe3x1 corrugation 'Ni 3`;4 BEN H. CONHSKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN PORT LAVACA, TEXAS 77979 • (361) 5534610 SPECIFICATIONS THE COUNTY OF CALHOUN COUNTY, TEXAS WELL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: _CORRUGATED GALVANIZED METAL PIPE "UA""GAUGEI= PRICE PER TOOT FOR DESTINATION 12 inch $ 4 . 32 15 inch $ 5 . 38 18 inch $ 6 . 45 24 inch $ 8.58 30 inch $ 10 , 74 36 inch $ 12 . 90 42 inch $ 1 5.03 48 inch $ 20 . 64 52 inch $ 23 . 22 72 inch CORRUGATED ARCHED PIPE 12 inch $ No Bid 15 inch $ 6. 13 • 18 inch $ 7 .20 24 inch $ 9 . 33 30 inch $ 1 1 . 4 9 36 inch $ see 14oa 4oz. 42 inch $ 48 inch 52 inch $ $ 72 inch CORRUGATED PLASTIC CULVERT PIPE 12 inch - $ No Bid 15- inch $ 18 inch $ 24 inch $ CONCRETE PIPE 15 inch $ No Bid 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ • ALTERNATE BID 16 ga. 4 oz. Galvanized Steel Exceeds Coating Standards. b. i d m 325 BEN H. CONDSHEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN PORT LAVACA, TEXAS 77979 (361) 5534610 SPECIFICATIONS THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CORRUGATED GALVANIZED METAL PIPE (14 GAUGE) PRICE PER FOOT 12 inch $ 5.18 15 inch $ 6 .46 18 inch $ 7 . 76 24 inch $ 1 0. 25 30 inch $ 1 2 _ 8 6 36 inch $ 1 5 . 40 42 inch $ 1 7 .99 48 inch $ 18. 13 52 inch $ 27 . 76 72 inch $ 3 6 _ 54 CORRUGATED ARCHED PIPE 12 inch $ N o Bid 15 inch $ 7 • 33 18 inch $ 8 . 60 24 inch $ 11 . 11 30 inch $ 1 3 . 72 36 inch $ 16 _ 26 42 inch $ 1 A o A 48 inch $ 25 . 39 52 inch $ 28 . 62 72 inch $ 43_13 CORRUGATED PLASTIC CULVERT PIPE 12 inch IT inch 18 inch 24 inch CONCRETE PIPE .. No Bid 15 inch $ No B i d 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ QUANTITY PURCHASED WILL BE ON AS NEEDED BASIS. ALTERNATE BID 14 ga. 4 az. Galvanized Steel Exceeds coating standards. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECI RCATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Wilson Culverts Inc. Annu>;ec. P.O. Box 940 CITY, STATE, ZIP: Elkhart TX 7 5 8 3 9 •: AM Terry Huf as 0 C 326 l ant erations • • r -I L 1�3 SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (MIN PI 6) FOB DESTINATION PRICE PER TON - NO BID PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON -- NO BID PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCKPILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ 327 LIMESTONE (314^ TO DUST) FOB DESTINATION PRICE PER TON-- NO BID PORT LAVACA STOCK PILE $ SIX MILE STOCKPILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 304, TYPE PE (TOPPING ROCK, GRADE 4 FOB DESTINATION PRICE PER TON-- Conversion factor to get cu.yd.--1.05 PORT LAVACA STOCK PILE $ 29.16 SIX MILE STOCK PILE $ 29.16 OLIVIA STOCK PILE $ 30.42 LIMESTONE ROCK ASPHALT SEADRIFT STOCK PILE $ 29.68 PORT O'CONNOR STOCK PILE $ 30.71 ITEM: 330, TYPED (PRE-NUX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCKPILE $ 32.16 $ 32.16 $ 33.42 $32.68 $33.71 LIMESTONE ROCK ASPHALT • r J • Ml • ,r u r �J ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON-- NO BID PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE PB (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SD{ MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE $ 29.16 29.16 $ 30.42 $ 29.68 PORT O'CONNOR STOCK PILE $ 30.71 TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 3 LIMESTONE ROCK ASPHALT FOB DESTINATIONS PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE $ 26.91 $ 26.91 $ 28.17 $ 27.43 PORT O'CONNOR STOCK PILE $ 28.46 TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 4 LIMESTONE ROCK ASPHALT FOB DESTINATIONS PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE DATE: December 7, 2000 COMPANY NAME: Smyth Mines, LLP $ 26.91 $ 9fi.91 $ 28.17 $ 27.43 $ 28.46 MAILING ADDRESS:200 E. Nooal, Suite 202 CITY, STATE, ZIP CODE: Uvalde, Texas 78801 TELEPHONE M 1-877-796-9237 ( toll free LIMESTONE ROCK ASPHALT PRINT NAME: John S. Blades AUTHORIZED SIGNATURE TITLEmanaoina oar n r 329 PORT O'CONNOR STOCK PILE $ TYPE PB (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SD{ MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE $ 29.16 29.16 $ 30.42 $ 29.68 PORT O'CONNOR STOCK PILE $ 30.71 TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 3 LIMESTONE ROCK ASPHALT FOB DESTINATIONS PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE $ 26.91 $ 26.91 $ 28.17 $ 27.43 PORT O'CONNOR STOCK PILE $ 28.46 TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 4 LIMESTONE ROCK ASPHALT FOB DESTINATIONS PRICE PER TON-- Conversion to get cu.yd.--1.05 PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE DATE: December 7, 2000 COMPANY NAME: Smyth Mines, LLP $ 26.91 $ 9fi.91 $ 28.17 $ 27.43 $ 28.46 MAILING ADDRESS:200 E. Nooal, Suite 202 CITY, STATE, ZIP CODE: Uvalde, Texas 78801 TELEPHONE M 1-877-796-9237 ( toll free LIMESTONE ROCK ASPHALT PRINT NAME: John S. Blades AUTHORIZED SIGNATURE TITLEmanaoina oar n r 329 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 2001 THROUGH DECEMBER 31, 2001 DESTINATION ESTIMATED TONNAGE REQUIRED Precinct 1 200 tons Port Lavaca. Precinct 2 100 tons Six Mile Precinct 3 200 tons Olivia Precinct 1000tons Port O'Connor Precinct 4 1000 tons Seadrift PRICE PER TOTAL BID PRICE TON NO BID FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioner's request. DATE December 7, 2000 NAME OF BIDDER: Smyth Mines, LLP ADDRESS: 200 E. Nopal, Suite 2 CITY, STATE, ZIP: Uvalde, Texas 78801 PRINTNAME: John S. Blades TITLE: Managing Partner TELEPHONE #: (877) 796 9237 AUTH( SIGNA TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" = 40% passing 8" = 6% passing 4" = 4% passing 2" = 3% passing • is 330 a..11j • • • 1:2-08-200 9:45AM FROM CALHOUN CO. AUDITOR 361 553 4614 SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER THEPERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPES (FLEXIBLE PROCESSED BASE), GRADE 3: (NUN PI6) Ae FOB DESTINATION PRICE PER TON meelS QII specs exre pi PORT LAVACA STOCK PILE $ 101 S W4 641 ^'ill SIX MILE STOCK PILE s lo. � s OLMA STOCK PILE $ l I.00 SEADRIFT STOCK PILE S I I . C) PORT O'CONNOR STOCK PILE $ 10<,_ ITEM 249, TYPE A (LIMESTONE). GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE UD S OLD SIX MILE STOCK PILE S_ ftco OLIVIA STOCK PILE S I).00 SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE S P. 4 331 • LIMESTONE (3/4^ TO DUST) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MII5 STOCKPILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 304, TYPE PE (TOPPING ROCK). GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ • OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM: 330, TYPE D (PRE-blIX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE S PORT O'CONNOR STOCKPILE $ • 332 7i2-08-200 9:46AM FROM CALHOUN CU. AUUI IOR jEiI 5bs 4b 14 r. c ITEM 350, TYPE D {HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE S OLIVIA STOCKPILE $ • SEADRIFT STOCK PILE S- PORT O'CONNOR STOCK PILE $ TYPE PH (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE S PORT O'CONNOR STOCK PILE $ TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 3 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE S SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE E. (WHITE ROCK), NO PRECOAT, GRADE 4 • FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE S OLIVIA STOCK PILE S SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE S DATE: Q.- 11- U V COMPANY `i T _ xaME: Xt0 1VlC AmDmDL"lllSS:- i m m, W LD D. ji I� CITY, STATE, ZIP�,CODErr:_ a�,, I/.�. .r cG n �1 � s TELEPHONE#: J6j1- l�„xxL- 53 / 1 PRIN'TNAME: L 'if l+n4,,. AUTHORIZED SIGNATVRTi a.: `'� 333 • SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (D4IN PI • FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $__! $q SIX MILE STOCK PILE Q OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $-50 -_ PORT O'CONNOR STOCKPILE $_�� ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE 5- PORT O'CONNOR STOCK PILE $ • ,;14 334 LMESTONE (3/4" TO DUST) • FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ _. PORT O'CONNOR STOCK PILE $ ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCKPILE $ • ITEM: 330, TYPE D (PRE -MIX LBIIESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCKPILE $ 335 ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE PB (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON PORT LAVACA STOCK PILE $ SDC MH,E STOCK PILE $ OLIVIA STOCKPILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SDC MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SDC MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR1 STOCK $ ^PILE DATE: ` ` ZOO O COMPANY P ' l _ P MAILING ADDRESS: C 2 P (\ n 1 �\ 0 M e �}(� o w U 1� CITY, STATE, ZIP CODE:_ E ( C-A, p 71-"K '7 1 y 3 TELEPHONE #:_ /9 "7 q 1.3 4� S-1 2 4 PRINT NAME:N I_ A "/ 1 U A. A o IX R AUTHORIZED ! N a1 \ 1/ 1 1 A C-1 • 336 • SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (MIN PI 6) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE $JCIS SIX MILE STOCK PILE $ 'I. R5 • OLIVIA STOCK PILE s 9.30 SEADRIFT STOCK PILE $ g , s 0 PORT O'CONNOR STOCK PILE $ q , % o ITEM 249, TYPE A (LDVIESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 3 • 5 SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE • $ 1. A60 337 I LIMESTONE (3/4^ TO DUST) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFI' STOCK PILE PORT O'CONNOR STOCK PILE ITEM 304, TYPE PE (TOPPING ROCK, GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SD{ MILE STOCK PILE OLIVIA STOCK PILE SEADRIFf STOCK PILE PORT O'CONNOR STOCK PILE $ Nib ITEM: 330 TYPE D (PRE -MIX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCKPILE • • C I ,�. 0 0 ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE TYPE PB (TOPPING ROCK, GRADE 4 FOB DESTINATIN PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ STOCK PILE TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE N/6 DATE:��/ COMPANY %� I NAME MAII.ING I� R ADDRESS:_ _ f . I) . L c' x O • CITY, STATE, ZIP CODE: V I C %/)R/A _TX / 79ii TELEPHONE #:_ 342j- 57"7j PRINT NAME: AUTHORIZED 339 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 2001 THROUGH DECEMBER 31, 2001 DESTINATION ESTIMATED TONNAGE REQUIRED Precinct 1 200 tons Port Lavaca Precinct 2 Six Mile Precinct 3 Olivia Precinct Port O'Connor Precinct 4 Seadrift 100 tons 200 tons 1000 tons 1000 tons PRICE PER TOTAL BID PRICE TON FOB Destination delivery is required: Deliveries to be made to each precinct at Commissioner's request. NAME OF BIDDER: ADDRESS: CITY, STATE, ZIP: PRINT NAME: TITLE: TELEPHONE #: AUTHORIZED SIGNATURE TITLE SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" - 100% passing 12" = 80% passing 10" - 40% passing 8" = 6% passing 4" = 4% passing 2" = 3% passing NB • 1� u E 340 L_ SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERYTERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (MIN PI 6) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $___Q_, 2 5 • SIX MILE STOCK PILE $ 8.25 OLIVIA STOCK PILE $ 9.45 SEADRIFT STOCK PILE $ q . 0 Q" PORT O'CONNOR STOCK PILE $ 10 . 0 0 ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $13 . 9 5 SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE • $ 13.95 $14.9.5 $ 14.95 $ 15.9.5 341 T-Y --� I ta FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 13.95 SIX MILE STOCK PILE $ 13.95 OLIVIA STOCK PILE $ 14.95 SEADRIFT STOCK PILE $ 14.95 _ PORT O'CONNOR STOCK PILE $ 15 . 9 5 ITEM 304, TYPE PE (TOPPING ROCK, GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 36.50 SIX MILE STOCK PILE $ 36.50 OLIVIA STOCK PILE $ 38180 SEADRIFT STOCK PILE $ 37 .8 0 PORT O'CONNOR STOCK PILE $ 3 8 . 8 0 ITEM: 330, TYPE D (PRE- LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE $ 3'6 70 SIX MILE STOCK PILE $ 36 . 70 OLIVIA STOCK PILE S 37.40 SEADRIFT STOCK PILE $ 3 7 . 30 PORT O'CONNOR STOCKPILE $ 3 7 .50 • • • r.1 342 ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 36.95 SIX MILE STOCK PILE $ 36.95 OLIVIA STOCK PILE • SEADRIFT STOCK PILE $ 37 .95 PORT O'CONNOR STOCP_ PILE S 3 9 -9 s _ TYPE PB (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON PORT LAVACA STOCK PILE S. 31.00 SIX MILE STOCK PILE $ 31 . 0 0 OLIVIA STOCK PILE $ 3 2 . 0 0 SEADRIFF STOCK PILE $ 3 2 .0 0 PORT O'CONNOR. STOCK PILE $ 33.00 TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 3 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ 21 .00 SIX MILE STOCK PILE $_ 21 .00 OLIVIA STOCK PILE $ 22 rtn / SEADRIFT STOCK PILE $ 22.00 PORT O'CONNOR STOCK PILE $ 2 3 .0 & TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ '21 . 0 0 SDC MII.E STOCK PILE OLIVIA STOCK PILE $ 22.00 SEADRIFT STOCK PILE $ : 22.00 PORT O'CONNOR STOCK PILE $ 2 3 . 0 0 DATE: Nnvamhar 28, 2nop COMPANY NAME: Texas Southern, Inc. MAILING ADDRESS: P. 0. Box 2847 CITY, STATE, ZIP CODE: Victoria TX 77902-2847 TELEPHONE#: 111-171-1159 • PRINT NAME: Georcie Llvarez AUTHORIZED SIGNATURE Tm x President 343 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 2001 THROUGH DECEMBER 31, 2001 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL BID PRICE REQUIRED TON Precinct 1 200 tons 31 .00 6,200.00 Port Lavaca Precinct 2 100 tons Six Mile Precinct 3 200 tons Olivia Precinct 4 1060 tons Port O'Connor Precinct 1000tons Seadrift 31.00 3 100.00 33.00 6,600.00 34.00 34,000.00 33,00 33 000.00 FOB Destination delivery is required. Deliveries to be trade to each precinct at Commissioner's request. DATE November 28 2000 NAME OF BIDDER: Texas Southern Inc ADDRESS: P. 0. Box 2847 CITY, STATE, ZIP: Victoria TX 77902-2847 PRINTNAME: George Alvarez TTPLE: Precidpnt TELEPHONE#: 361-576-2159 SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" = 40% passing 8" = 6% passing 4" = 4% passing 2" = 3% passing • • C 344 • • • �mc-h( SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERL J CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEM 3ER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (mm PI 6) FOB DESTINATION PRICE PER TON PORTLAVACA STOCKPILE -$ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SF -ADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ /Z.00 SIX MILE STOCK PILE $ /1.00 OLIVIA STOCK PILE $ /Z 019 SEADRIFT STOCK PILE $ /;?. 00 PORT O'CONNOR STOCK PILE $ /3.0 0 345 • LIMESTONE (3/4" TO DUST) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 0 SIX MILE STOCKPILE $ /Z DO OLIVIA STOCK PILE $/Z•oO SEADRIFI' STOCK PILE $ /Z 00 PORT O'CONNOR STOCK PILE $ /3 OO ITEM 304, TYPE PE (TOPPING ROCK, GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFt STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM: 330, TYPE D (PRE -MIX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFf STOCK PILE $ PORT O'CONNOR STOCK PILE $ • 346 ..y ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONATOR STOCK PILE $ TYPE PB (TOPPING ROCK, GRADE 4 FOB DESTINATB3 PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 3 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCKPILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ DATE: / 2- p S p O COMPANY n NAME: Jf%l✓Gp��Z ADDRESS: S: 7.7/! SILENT fIiGLT� CITY, STATE, ZIP CODE: -514W AV17-PAlla '%' 7,�?2 5 (2 10 TELEPHONE #: 2/b - 6o -eqgg"7 PRINT NAME:_,e -4f7- a. .S'fl l/G/Ve z Z AUTHORIZED a- / SI, 7T7q,F 347 �UAWOK SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (MIN PI 6) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ Ia.7S SIX MILE STOCK PILE $ T5 OLIVIA STOCK PILE $ ,TT SEADRIFT STOCK PILE $ I •7 Jf PORT O'CONNOR STOCK PILE \ $ 348 6: LIMESTONE (3/4" TO DUST) • FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCKPILE $ I OLIVIA STOCK PILE $ 0 ,j-6 SEADRIFT STOCK PILE $ 1,; ,7J PORT O'CONNOR STOCK PILE $ I , 00 _ ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 FOB DESTINATION PRICE PER TON • • PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM: 330, TYPE D (PRE -MIX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCKPILE 349 ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ • I� SIX MILE STOCK PILE $ 3 I . 75- • OLIVIA STOCK PILE $ i�"7S SEADRIFT STOCK PILE $ a OO PORT O'CONNOR STOCK PILE $ -3 3-Z5- TYPE PH (TOPPING ROCK), GRADE 4 FOB DESTINATIN PRICE PER TON PORT LAVACA STOCK PILE $ a-l'o SIX MILE STOCK PILE $ l • 00 OLIVIA STOCK PILE $ A • 0 a SEADRIFT STOCK PILE $ •OO PORT O'CONNOR STOCK PILE $ a . SO TYPE E, WWHITE ROCK), NO PRECOAT, GRADE 3 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ 19 •o 0 SIX MILE STOCK PILE $ 19.00 OLIVIA STOCK PILE $ 1 9 •Q0 SEADRIFT STOCK PILE $ 19.O 6 PORT O'CONNOR STOCK PILE $ O TYPE E, (WHITE ROCK), NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON PORT LAVACA STOCK PILE $ b SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE DATE: l i -a?) $ /SSb $ 1T $ I4 'm COMPANY ��\\ NAME: 1114I j 61- 141 MAILING ADDRESS: P ,O. V--a 1agq l�/ CITY, STATE, ZIP CODEp—i4 CG m Pa 1& / ` 3 7 TELEPHONE #: E 7[ S% Z M l • • 350 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE 7ANUARY 1, 2001 THROUGH DECEMBER 31, 2001 DESTINATION ESTIMATED TONNAGE REOUHIED Precinct 1 200 tons Port Lavaca Precinct 2 Six Mile Precinct 3 Olivia Precinct 4 Port O'Connor Precinct 4 Seadrift • 100 tons 200 tons 1000 tons 1000tons PRICE PER TOTAL BID PRICE TON FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioner's request. DATE NAME OF BIDDER: ADDRESS: CITY, STATE, ZIP: PRINT NAME: TITLE: TELEPHONE p: AUTHORIZED SIGNATURE TITLE SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" = 40% passing 8" = 6% passing ,p,�m 4" = 4% passing 2" = 3% passing n4 351 N '\'\ � L-L1\ ) SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 2001 TO DECEMBER 31, 2001 DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3: (M[N PI 6) FOB DESTINATION PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 249, TYPE A (LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ • • • 352 !`) LN LIMESTONE (3/4" TO DUST) FOB DESTINATION PRICE PER TON NO B I D • PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $28.27/ton SIX MILE STOCK PILE $28.67/ton OLIVIA STOCK PILE $28.27/ton SEADRIFT STOCK PILE $ 28.17/ton PORT O'CONNOR STOCK PILE $ 29.57/ton • ITEM: 330, TYPE D (PRE -MIX LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCKPILE $ 31.77/ton SIX MILE STOCK PILE $ 32.17/ton OLIVIA STOCK PILE $ 31.77/ton SEADRIFI'STOCK PILE $37.67/ton PORT O'CONNOR STOCKPILE $ 33.07/ton • v5� ITEM 350, TYPE D (HOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT FOB DESTINATION PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE S TYPE PB (TOPPING ROCK, GRADE 4 FOB DESTINATIN PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCKPILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 3 FOB DESTINATIONS PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE S TYPE E, (WHITE ROCK, NO PRECOAT, GRADE 4 FOB DESTINATIONS PRICE PER TON NO B I D PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ OLIVIA STOCK PILE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $ December 4, 2000 COMPANY NAME: Vulcan Construction Materials, LP MAILING ADDRESS: P. 0. Box 791550 CITY, STATE, ZIP CODE: San Antonio TX 78279-1550 TELEPHONE#: (210)524-3500 PRINT NAME: Pat Kerry AUTHORIZED S �� h SIGNATURE_ TITLE Sales Manager/Marketing • • • 354 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CCA TREATED TIMBERS PRICE PER #2 TREATED TIMBERS CCA 2 1/2 lbs. ITEM - 6 PIECES, 12" X 12", 20 FEET LONG $ NO bid -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 6 PIECES, 12" X 1211, 20 FEET LONG AI1151MBF Or 282.00ut. -22 PIECES, 6" X 16", 16 FEET LONG 1 MB 155.00 ea. -60 PIECES, 3" X 12", 20 FEET LONG 11 70.SO ea. TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NO bld NAME: Gemlr)i FOre5+ Produci-5 ADDRESS: g104 De leechase Road CITY, STATE, ZIP: _GrahbuN , Texas-7604-9 TELEPHONE #: iS80) 323-�f03 AUTHORIZED SIGNATURE: 5 rl " 4a.�� TITLE: Sales Represent-aHve Prices based on +rucmoad qua.ni-i�jes OF (appr0XimQfie)y i,000, of 5Outhern `/ellow Pine , #2 O.nd Better , creosofe 1(o lbs. �e)ivery 3-4 weeYs From receipt- OF order. 355 BEN H. COMISKEY, TR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CCA TREATED TIMBERS #2 TREATED TIMBERS CCA 2 1/2 lbs. - 6 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 6 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: Colfax Treating Company ADDRESS: P.O. Box 4600 CITY, STATE, ZIP: Pineville, LA 71361 TELEPHONE #:' AUTHORIZED SIGNATURE: TITLE: ive PRICE PER ITEM �1 11 11 11 328.00 82. 0 82.00 229.00 James 0. Bond • • 356 0�1 • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CCA TREATED TIMBERS #2 TREATED TIMBERS CCA 2 1/2 lbs. - 6 PIECES, 12" X 1211, 20 FEET LONG -22 PIECES, 6" X 1611, 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 6 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 1611, 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: Ts PRICE PER ITEM $ '291. jAo /Li.LL L9. Yz evvyo /s8.ar L9.YZ- .tlz .3.f ADDRESS: rp� AJ, D4z. 4,J suiT/ /O CITY, STATE, ZIP: i'oWxaC, 2Z 77i�9/ 7 TELEPHONE #:_93417Lo-,19.7y fB�fiG/7Lo-.L99� P4'e/636-30Qi AUTHORIZED SIGNATURE: TITLE: ii�f- �4SiArlT ff-lees 44.re* 0,3 04+.JTiTr4rS Aa ""57 Tax Abatement Agreement with Formosa Plastics Corporation, Texas Commissioner Balajka stated that in reviewing the Guidelines and Criteria for Calhoun County for Tax Abatement, he found that any variance in the abatement must be • requested of the Court in writing. The variance has been received by the Court for the tax abatement for the High Density Polyethylene Plant H. FORMOSA PLASTICS CORPORATION, TEXAS ISO-9002 CERTIFIED P. O. BOX 700 PHONE: 512/987-7000 ISO-14001 CERTIFIED 201 FORMOSA DRIVE FAX: 512/987-2721 POINT COMFORT, TEXAS 77978 December 08, 2000 Commissioners Court Calhoun County Courthouse 211 S. Ann Port Lavaca, Texas 77979 Re: Variance Application for Tax Abatement Agreement (HDPEII) Dear Members of the Commissioners Court: • Formosa Plastics Corporation, Texas previously requested Tax Abatement in December, 1999 for (HDPE 1I), at which time the County Commissioners Court appointed a committee to work with the Tax Abatement Agreement application. During this time period in year 2000, there were many options discussed and many variances discussed just like in previous tax abatement agreement which prolonged the execution of this agreement. FPC, Texas and the tax payers of this region always appreciate the County Commissioners Court's leadership in the courtroom to promote economic development, create new jobs, increasing a tax base and reducing tax rate, etc. FPC, Texas always appreicates the excellent working relationship which they have with the County Commissioners Court and with good faith to handle the tax abatement application. Under this unique situation, in order to make this agreement practical and sensible FPC, Texas requests the following variance to Section 2 Eligibility Criteria Subsection (C) Commencement of Constructign, Any property otherwise eligible for abatement that is placed or constructed in the reinvestment zone before the tax abatement agreement is executed with the designating authority shall be eligible for tax abatement. We respectfully submit this written request for variance and sincerely request your approval. Respectfully submitted, • FORMOSA PLASTICS CORPORATION, TEXAS JW/dmt By: Jack Wu, Agent and Attorney in Fact 17 i Commissioner Finster suggested the omission of the statement added at the end of Paragraph 23 of the agreement which states that the actual value is to be determined by the Appraisal District in accordance with Chapter 25 of the Texas Tax Code and they will be the ones to determine the value. A Motion was made by Commissioner Belk and seconded by Judge Marshall for the approval of the Tax Abatement Agreement between Calhoun County, Texas and Formosa Plastics, subject to the variance requested in the letter dated December 8, 2000 from Formosa Plastics Corporation, Texas, specifically making the effective date of the Agreement January 1, 2000 and deleting reference to the Appraisal District in • determining the value at the end. Commissioner Floyd read his letter to the Court. STATEMENT: FORMOSA PLASTICS CORPORATION, TEXAS REQUEST FOR CALHOUN COUNTY TAX ABATEMENT DATED APRIL 27, 2000 Since receiving Formosa Plastics Application for Tax Abatement Agreement dated April 27, 2000I have had numerous discussions with those I was elected to represent and have given the subject considerable thought. It is not a simple matter on which a quick decision can be made but I would like to offer the rational which leads me to the decision I will make. The issue in this matter is not whether Formosa has been good for Calhoun County as many have elaborated on. The issue is simply two questions. The first question being, is it necessary to grant Formosa the requested Abatement to assure that they will construct the new High Density Polyethylene Plant in Calhoun County. The second question is, if Formosa is not granted their request for the High Density Polyethylene Plant tax abate- ment will it effect their consideration regarding future plant expansions in Calhoun Coun- ty. To answer these questions I believe it is necessary to first establish the purpose of a Tax Abatement. I believe that purpose is to provide a last ditch incentive to persuade a business or company to locate in Calhoun County when they would otherwise go else- where. With that said I now go back to the two questions of the issue. • The first question being, is it necessary to grant the abatement to assure construction of the new High Density Polyethylene Plant in Calhoun County. Reportedly all of the Permitting and engineering for the project has been completed for the Calhoun County site and further Formosa started field construction on the project in January of this year with work continuing to progress. Considering this, one would conclude that granting of the Abatement is not necessary to assure construction of the High Density Polyethylene Plant in Calhoun County. Now to the second question which is, if the currently requested abatement is not granted will it effect Formosa s consideration regarding future plant expansions in Calhoun Coun- ty. To answer this question the following among other things was considered. When large companies invest in expanding their facilities they normally expect to receive an annual Rate of Return of roughly 10 to 20% of the cost of the expansion. This is not high considering you can get over 6%n on a C.D. at the local bank. The value of the Tax abatement by Calhoun County represent less than 0.03% in contribution towards this Rate of Return and therefore has essentially no impact on Fortnosa's financial decision as to whether they expand in Calhoun County or they go to another location. Formosa is a very large company which is driven by the world market and the desire to maximize their profit. This would indicate that their decisions on where to expand or construct new facilities will be dictated by the world market and the location providing maximum future profit. Therefore one could conclude that the granting of the requested abatement is not essential for Formosa's future consideration of plant expansions in Calhoun County Based on the forgoing conclusions if granted the requested Tax Abatement will represent nothing more than a gift by Calhoun County to Formosa Plastics. Further, the burden for payment of this gift will be placed on the remaining tax payers of the county. Contrary to opinions that have been presented in opposition, it is a fact that any time a tax • abatement is granted by an entity the remaining tax payers of that entity will in the long term either pay higher taxes or not receive a reduction in taxes to make up for the revenue lost because of the abatement. In conclusion I would ask that the members of this court keep in mind that we were elected to our office by the voters of this county and not Formosa and further I would ask that before casting a vote that we each consider and decide how those people we were elected to represent can best be served. vote on Motion: Commissioners Belk, Balajka, Finster and Judge Marshall all voted in favor. Commissioner Floyd voted against. 359 • RESOLUTION APPROVING TAX ABATEMENT AGREEMENT WHEREAS, on May 31, 1989 Formosa Plastics Corporation, Texas obtained designation of Formosa Plastics Corporation Reinvestment Zone 1989, consisting of certain properties situated in an unincorporated area of Calhoun County, Texas; and WHEREAS, on May 31, 1989, Formosa Plastics Corporation, Texas was granted a tax abatement agreement by Calhoun County for eligible properties, designated as its Ethylene Complex Expansion Project, located within the reinvestment zone; and WHEREAS, by application dated July 3, 1991 Formosa Plastics Corporation, Texas applied for amendments to its May 31, 1989 tax abatement agreement with the County; and WHEREAS, on August 12, 1991, Formosa Plastics Corporation, Texas was • granted a tax abatement agreement by Calhoun County for additional eligible properties, providing abatement for improvements; and WHEREAS, on February 12, 1993, the Commissioners Court approved a partial assignment of the tax abatement agreement to Nan-Ya Plastics Corporation, America, Formosa Plastics Corporation, America, and Formosa Utility Venture, Ltd.; and WHEREAS, on June 13, 1994, the Commissioners Court approved an extension of the tax abatement agreement for an additional five (5) years from May 31, 1994; and WHEREAS, such Tax Abatement Agreement expired on June 1, 1999; and WHEREAS, on April 27, 2000,Formosa Plastics Corporation, Texas, Nan-Ya Plastics Corporation, America, Formosa Plastics Corporation, America, and Formosa Utility Venture, Ltd. (hereinafter referred to as the "Formosa Entities") applied to renew the designation of the 1372.78 acres that comprise the Formosa Plastics Corporation Reinvestment Zone and to obtain a tax abatement agreement for such reinvestment zone; and WHEREAS, the Commissioners Court of Calhoun County, Texas held a public hearing on May 31, 2000, at which interested persons were permitted to speak and present written material for or against the approval of the proposed renewal of the Formosa Plastics Corporation Reinvestment Zone; and WHEREAS, the Commissioners Court of Calhoun County, Texas after such public hearing on May 31, 2000, approved the application and designated the reinvestment zone as the Formosa Plastics Corporation Reinvestment Zone 2000; and WHEREAS, the Commissioners Court of Calhoun County, Texas adopted its Guidelines and Criteria for the Commissioners Court of Calhoun County for Granting 360 Tax Abatement in Reinvestment Zones Created in Calhoun County was adopted on June 26, 2000 for the period June 13, 2000 through June 12, 2002; and • WHEREAS, the Commissioners Court of Calhoun County, Texas held a public hearing on November 17, 2000 at which interested persons were permitted to speak and present written material for or against the approval of a Tax Abatement Agreement sought by the Formosa Plastics Corporation; and WHEREAS, the Commissioners Court of Calhoun County„ Texas, after notice as required by law, has in open meeting discussed the issue of whether to enter into a Tax Abatement Agreement with the Formosa Plastics Corporation, Texas, and being of the opinion that the Application for the 2000 Tax Abatement Agreement by the Formosa Plastics Corporation, Texas for the improvements to be made by Formosa Plastics Corporation, Texas for its proposed High Density Polyethylene Plant (the "HDPE Project"), should be approved, the Commissioners Court, upon motion and second, adopts the following resolutions: BE IT RESOLVED: 1. That the Commissioners Court of Calhoun County, Texas hereby finds that the terms of the proposed 2000 Tax Abatement Agreement for Formosa Plastics Corporation, Texas HDPE Project and the property subject to the Agreement satisfy eligibility criteria and other requirements of the Guidelines and Criteria for Tax Abatement heretofore adopted by the Commissioners Court on June 26, 2000. • 2. The Commissioners Court of Calhoun County, Texas finds that there will be no substantial adverse effect on the provision of the County's services or tax base. 3. The Commissioners Court of Calhoun County, Texas approves Formosa Plastics Corporation, Texas application for the 2000 Tax Abatement Agreement, subject to the following terms, covenants and conditions contained in the attached 2000 Tax Abatement Agreement. 4. Based upon the foregoing findings, the Commissioners Court of Calhoun County, Texas hereby approves and authorizes the execution of the 2000 Tax Abatement Agreement between the Commissioners Court of Calhoun County, Texas and Formosa Plastics Corporation, Texas, A copy of which is attached to this Resolution, incorporated by reference, and made a part hereof for any and all purposes. • 361 PASSED, ADOPTED AND APPROVED, by a vote of four for and one against on this I Ith day of December, 2000. ATTEST: 2 arl a Paul, County Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS Arlene N. Mhall, County Judge • is • 362 • • • TAX ABATEMENT AGREEMENT between CALHOUN COUNTY, TEXAS and FORMOSA PLASTICS CORPORATION, TEXAS 363 TAX ABATEMENT AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § THIS AGREEMENT (hereinafter Agreement) is between Calhoun County, Texas, (hereinafter County), a political subdivision of the State of Texas, acting by and through its duly elected Commissioners Court, and Formosa Plastics Corporation, Texas, a Delaware Corporation, with a certificate of authority to do business in Texas, with a place of business in Calhoun County, Texas (hereinafter Formosa). 1. Application/Specific Improvements Required Formosa has filed with the County an Application for a Tax Abatement Agreement, which agreement is attached hereto as Exhibit A and incorporated by reference and made a part of this agreement for all purposes. 1.1 Amendments/Specific Improvements Required. The County hereby approves the Application for the High Density Polyethylene Plant (the "HDPE If Project"). This Tax Abatement Agreement is made expressly upon the condition that Formosa will make these specific improvements described in the Application. Specifically, the plants that are either in the process of being constructed, or to be constructed or placed in the reinvestment zone as described in the application agreement shall include the following: Nature of Plant/Facility Cost HDPE II Project $ 85,000,000.00 All of the proposed eligible improvements are to be located in the designated Formosa Plastics Corporation Reinvestment Zone 2000, as approved on May 31, 2000. 1.2 Agreement Governed by Guidelines. Unless otherwise stated, this Agreement for Tax Abatement is made and entered into pursuant to and is governed by the Guidelines and Criteria of the Commissioners Court of Calhoun County, Texas for Granting Tax Abatement in Reinvestment Zones created in Calhoun County, Texas adopted June 26, 2000 (hereinafter "Guidelines") except as varied by the specific provisions of this Agreement and by the Commissioners Court's enabling resolution. The Guidelines and Criteria adopted by the County, except as otherwise expressly noted in the Agreement, govern the performance thereunder. The Guidelines are hereby incorporated by reference and made a part hereof for any and all purposes. Subject to any variances contained in this Agreement, the Guidelines govern this Agreement. This Agreement is further subject to the following terms, covenants and conditions. • • • W 364 1.3 Property Eligible for Tax Abatement. The County agrees to exempt from taxation the percentages of value of the real property in each year covered by this agreement only to the extent its value for that year exceeds its value for the year in • which this agreement is executed. The County also agrees to exempt the value of tangible, personal property located on real property in the reinvestment zone in each year covered by this agreement other than tangible personal property that was located in the reinvestment zone at any time before the period covered by this agreement with the County. 2. Kind. Number and Location of Improvements, The kind, number and location of all proposed improvements of the property subject to this Agreement are as contained in Paragraph No. I of the Application and exhibit attached thereto. (See Exhibit "I") 3. Inspection of Premises. Formosa hereby expressly agrees to provide access to and authorize inspection of its property by County officials, employees, and/or their designees to insure that the improvements described in the Application are made according to the specifications and conditions stated in the Application and this Agreement, and that Formosa is complying with the Agreement. 4. Limitation of Use. Formosa shall not make any use of the property that is inconsistent with the general purpose of encouraging development or redevelopment of the reinvestment zone during the period that the property tax exemptions are in effect. 5. Right of Recapture. The County shall be entitled to recapture all property tax revenue lost as a result of this agreement, if Formosa fails to make the • improvements or repairs as provided by this agreement, and the application attached hereto, or in the event of other specified defaults, after notice and failure to cure, all as more particularly provided in paragraph 15 of this agreement. 6. Existing Uses. A map showing existing uses and conditions of the real property in the reinvestment zone is attached to the Application. 7. Proposed Uses. A map showing proposed improvements and uses in the reinvestment zone is attached to the Application. 8. Cost of Project. The estimated cost of the project as described in the Application is $85,000,000.00. It is estimated that 40 new permanent jobs will be created as a result of the new or expanded facilities. Substantial compliance with these estimates will be acceptable. Substantial compliance means within 85% of any authorized estimate. • k65 9. Value of Properties Subject to be Abated. The estimated value to be abated for each year of the abatement period is as follows: HDPE II Date % of Completion Value 9.01 January 1, 2000 -0- -0- 9.02 January 1, 2001 50% $ 42,500,000.00 9.03 January 1, 2002 100% $ 85,000,000.00 9.03 January 1, 2003 100% $ 85,000,000.00 9.04 January 1, 2004 100% $ 85,000,000.00 9.06 January 1, 2005 100% $ 85,000,000.00 9.05 January 1, 2006 100% $ 85,000,000.00 9.1. Base Year Value. The base year value (January 1, 2000) was $1,700,000,000.00 land value and improvements. 9.2. Limitation on Amount of Abatement. If the value of an existing facility will be deleted or diminished as a result of the project, the eligible value of the project to be abated will be limited to the difference between the cost of the project and the appraised value of the existing facility that is to be deleted or reduced as a result of the project. 10. Duration. The duration of the abatement term shall be seven (7) years commencing within the tax year 2000, through the tax year 2006, inclusive. 11. Percent of Exemption. The percent of value to be abated each year is as follows: 11.1. Years One and Two. 100% of the value of the new eligible properties (HDPE II Project) described in the Application shall be abated each year for the first two years. 11.2. Year Three. 60% of the value of the new eligible properties (HDPE II Project) described in the Application shall be abated for the third year. 11.3. Year Four. 55% of the value of the new eligible properties (HDPE II Project) described in the Application shall be abated for the fourth year. 11.4. Year Five. 50% of the value of the new eligible properties (HDPE It Project) described in the Application shall be abated for the fifth year. 11.5. Year Six. 25% of the value of the new eligible properties (HDPE II Project) described in the Application shall be abated for the sixth year. 11.6. Year Seven. 5% of the value of the new eligible properties (HDPE II Project) described in the Application shall be abated for the seventh year. • • • n•• �.p 11.7. Additional Abatement --Residency Incentive. For each preceding year during years three through seven that out of the new jobs created as a result of the • HDPE II Project, if 35% or more of the permanent employees of the HDPE II Project reside in Calhoun County, Formosa shall be entitled to an additional 10% abatement. If 50% or more of the permanent employees of the HPDE II Project reside in Calhoun County, then Formosa shall be entitled to an additional 15% abatement. (The maximum total additional abatement under this provision is a total of15%.) For purposes of this residency incentive, the new employees must be permanent employees, who are either directly or indirectly working at the HPDE 11 Project or replacing an existing employee in an unrelated job who has been transferred to the HPDE II Project. Temporary or construction workers employed during the construction phase of the project shall not be considered for this residency incentive. New employees of a permanent contract labor force that are hired as a direct result of the HPDE II Project, and who are permanent, shall count in determining whether the residency incentive has been satisfied. The new permanent employees who are hired as a result of the project are only eligible in the employee count if they are hired after the effective date of this Agreement. In order to qualify for the residency incentive, Formosa must prove to the satisfaction of the County, or its designee, for each year in which the residency incentive is sought, that for the immediate preceding calendar year on a yearly average the percentage of the permanent employees hired as a result of the HDPE II Project lived in Calhoun County. Each year the residency incentive applies, the employee count will be cumulative of all eligible employees hired and still employed at the project at the time the count is made. 11.8 Additional Abatement - Management Residency Incentive. In each of years three through seven in which the top local manager of Formosa's entire • facilities located in Calhoun County is a resident of Calhoun County for the entire immediate preceding year in which this Agreement may apply, Formosa shall be entitled to an additional 2% abatement. Additionally, in each of the years three through seven, Formosa shall receive an additional 1 % abatement for each assistant facility manager, or equivalent who resides in Calhoun County throughout the immediate preceding calendar year in which this additional abatement may apply; provided, however such additional abatement for the assistant managers or the equivalent shall not exceed a maximum of 4% for each year it is available. The total management residency requirement shall not result in an abatement that exceeds 6% (for top local manager and assistants) in each year that it is available. 11.9 Abatement Subject To Rights Of Holders of Outstanding Bonds. Pursuant to Tex. Tax Code 312.204(a), the abatement and exemption of taxes provided in this agreement is subject to the rights of holders of outstanding bonds of the County. 12. Reduction for Closure, Curtailment etc of Existing Facilities. If, after the effective date of this tax abatement agreement and during the term of the abatement period, Formosa should close, cease production, or demolish any or all of a facility that was in existence on the effective date of this tax abatement agreement, or take any • 367 • other similar action that would have the effect of reducing or deleting the value of the facility, or portion thereof from the tax rolls that was in existence on the effective date of this tax abatement agreement, regardless of the reason, then for the remaining term of the tax abatement agreement, the eligible value for abatement allowed in this tax abatement agreement shall be reduced by the amount of existing property value owned by the Taxpayer that is reduced or deleted from the tax roll. Depreciation, agreed to by the Chief Appraiser, or Appraisal Review Board, shall not be construed as a reduction or deletion of value for purposes of this limitation. 13. Commencement and Termination Dates. Pursuant to the variance requested by Formosa, the effective date of this tax abatement agreement shall be January 1, 2000. The abatement granted in this agreement shall apply to all eligible improvements placed in the reinvestment zone after January 1, 2000. Taxes will be abated on eligible property for seven (7) consecutive tax years commencing January 1, 2000. Property otherwise eligible for tax abatement under this agreement shall be eligible for abatement only if the property is placed or constructed in the reinvestment zone after January 1, 2000, the date of the application, but on or before December 31, 2006. Taxes will be abated for eligible property in tax years 2000 through 2006, inclusive. 14. Description of Proiect/Economic Life The facilities designated in the • Application are part of Formosa's chemical manufacturing process at its Point Comfort Plant and specifically are identified as the HDPE II Project, which has an economic life of at least 21 years. The nature of the construction is more completely described in the Application and the application to amend. Construction started after April 27, 2000 and completion of construction is estimated to occur in 2002. A complete property description is contained in the Application. 15. Default, Notice, Cure, Termination Etc Should the County determine that Formosa is in default in the performance of any of the terms or conditions of this Agreement, the County shall notify Formosa in writing at the address stated in this Agreement, and if such default is not cured within 60 days from the date of written notice, or within an approved extended curative time as authorized by 7(a) of the County's Guidelines, this Agreement may be terminated by the Commissioners Court for cause. 15.1. Events of Default. The following shall be considered events of default, should Formosa: 15.1.1. Allow any of its ad valorem taxes owed to the County to become delinquent without timely and proper protest and/or contest; or 0 n� RM 15.1.2. Violate any of the terms and conditions of this or any other abatement agreement with the County or with any other taxing • jurisdiction that has granted Formosa tax abatement for any project that the County has also granted tax abatement; or 15.1.3. Discontinue producing the product or service described in the Application for any reason excepting fire, explosion or other casualty or accident or natural disaster for a period of one year during the abatement period after the facility is completed and begins producing the product or service; or 15.1.4. Violate any written term, covenant, condition, agreement, or promise of gift or donation made by Formosa to the County, although such may be extraneous to this Agreement, and even though same may be otherwise unenforceable; or 15.15. Make any material misrepresentation, or omit any material fact either in the application or in the tax abatement agreement. (Material Misrepresentation or omission of a material fact means a false statement or omission about a material matter which induced the Commissioners Court to take any specific action on the application for tax abatement, and without such misrepresentation, the Commissioners Court would not have granted this tax abatement agreement, or would have taken some action different than they actually did. • 15.2. Termination Retroactive. Termination of the Tax Abatement Agreement for cause shall be retroactive to the effective date of this Agreement. Termination shall be effected by resolution of the Commissioners Court and written notice of termination shall be mailed to Formosa. 15.3. Non Waiver. In the event the County fails to act on or enforce any element or breach that is identified as a default, such failure to act shall not be a waiver of the County's right to subsequently enforce the same default or any other prior or subsequent default. 15.4. Recapture of Taxes. On termination for cause, Formosa shall then become liable for the payment of all taxes that would have otherwise become due but for this Tax Abatement Agreement for all calendar years during which the Abatement Agreement was in effect. Such taxes shall be paid to the Calhoun County Appraisal District to the credit of the County within 60 days from the date of receipt of notice of termination. All such taxes shall include statutory penalty and interest from the date they would otherwise have become delinquent, as if they had not been abated, until the date they are actually paid. 369 15.5. Administration and Enforcement. The administration and enforcement of this Agreement shall be in accordance with the terms contained herein and the Guidelines as adopted by the Commissioners Court on June 26, 2000. In the event of any conflict in the terms of this Agreement and the Guidelines adopted by the Commissioners Court, the provisions of this Agreement shall prevail, unless prohibited by law, then the Guidelines adopted by the Commissioners Court and their provisions shall prevail. 15.6. Assignment. This Agreement may not be assigned, either in whole or part, without the express written consent of County. Any assignment is subject to the conditions contained in the Guidelines and this Agreement. Any attempt to assign this Agreement, except as provided herein, shall be null and void. 16. Type of Legal Entity. Formosa Plastics Corporation, Texas is a corporation, duly organized, validly existing, incorporated under the laws of the State of Delaware, and in good standing. Formosa is duly qualified and in good standing under the laws of the State of Texas and has all requisite power and authority to own and operate properties and to carry on its business as now being or intended to be • conducted. The name and address of the registered agent for service in Texas is: C. T. Corporation System 1601 Elm Street Dallas, Texas 75201 Formosa shall notify the County within 60 days of any change in the registered agent or status of the Corporation. 17. Notices. Any notices required to be given hereunder, shall be given in writing as follows: (a) COUNTY: County Judge Calhoun County Courthouse 211 S. Ann Port Lavaca, Texas 77979 (b) FORMOSA: Mr. Jack Wu, Agent and Attorney in Fact Formosa Plastics Corporation, Texas P. 0. Box 700 Point Comfort, Texas 77978 • 370 ry'.v 18. Reimbursement for Fees and Expenses. Within 30 days from receipt of written notice, Formosa will reimburse the County for any expenses, directly or indirectly incurred by the County for processing and approving the Application for Tax Abatement, • preparation and presentation of the Tax Abatement Agreement, and any other expenses reasonably incurred by the County in any way related thereto, including all expenses that may be incurred in enforcing or defending any term, covenant or condition contained in the this Agreement. In the event the County orders a feasibility study of the impact of the Formosa Project on the County during the term of this agreement, Formosa shall reimburse the County in accordance with the reimbursement procedure for the other expenses listed above. 19. Indemnity. Formosa hereby agrees to hold harmless and indemnify the County, each of its elected officials, all of its servants, agents and employees, and any designee (a person or legal entity designated to perform any function required under the County's Guidelines, or under the tax abatement application, or by the terms of this tax abatement agreement) and the Calhoun County Appraisal District, its officers, directors, servants, agents and employees from the amounts of any and all liabilities, claims, costs, judgements, penalties, interest, court costs and attorney fees incurred by the County, each of its elected officials, all of its servants„ agents and employees, or any designee, and the Calhoun County Appraisal District, its officers, directors, servants, agents and employees in defense of any claims occurring out of or in any way incident to processing the application, or any other claim arising out of or incident to the terms, covenants and conditions contained in this tax abatement agreement, or arising out of or in connection with the reinvestment zone, or the project subject to abatement. 20. Incontestability. At the option of the County, this Agreement may be • terminated, and all taxes that would have otherwise been due but for this Abatement Agreement will become due and payable within 60 days from date of written notice of the amounts due and owing, including penalty and interest as provided in paragraph 15 of this Agreement if any of the following events occur: (a) If Formosa should contest any term, covenant or condition contained in this Agreement, or attempt to prevent, or negate the enforceability of any of such terms, covenants or conditions; or (b) If any third party, firm, corporation or other legal entity should contest any term, covenant or condition contained in this Agreement, and prevent or negate the enforceability of any of such terms, covenants or conditions by final judgment in a court of competent jurisdiction; or (c) If any governmental agency should contest any term, covenant or condition contained in this Agreement, and either by enforceable regulatory order, or by final judgement of a court of competent jurisdiction prevent or negate the enforceability of any of such terms, covenants or conditions. • 371 • 21. Assurances and Special Conditions. The County and Formosa agree that the following assurances, promises and conditions are made by Formosa expressly to induce the county to grant this tax abatement agreement and that without such assurances, promises and conditions the County would not have granted this tax abatement agreement. Formosa hereby expressly makes and agrees to be bound by the following representations, assurances, promises and conditions: 21.1. Accuracy of Information. That all information contained in Formosa's application and fumished to the County for incorporation in this tax abatement agreement is true, complete and correct. 21.2. Authority to Sign. That the person who signed the application to amend the agreement on behalf of Formosa had unrestricted authority to execute the application, and that the person signing this contract document on behalf of Formosa has the unrestricted authority to obligate Formosa to all the terms, covenants and conditions contained in this tax abatement agreement. By acceptance of any of the benefits provided hereunder, Formosa has authorized the execution and delivery of this • Agreement and represents that it is enforceable against Formosa in accordance with the terms of this Agreement. 21.3. Commencement of Construction. That construction did not commence on any of the eligible improvements until after the tax abatement application was filed with the County on April 27, 2000, 21.4. Permits. That the project described in the application, and this tax abatement agreement will not be constructed without first obtaining all necessary local, state and federal environmental and construction permits, and that Formosa will abide by all conditions of the permits, laws and ordinances, rules and regulations governing the construction and operation of the project throughout its economic life. 21.5. All Conditions to be Performed. That Formosa will abide by all conditions of this tax abatement agreement and the Guidelines adopted by the Commissioners Court applicable to this agreement. 21.6. Public Health and Safety. That the planned use of the property will not constitute a hazard to public health or safety throughout the economic life of the project. 21.7. Required to Make Specific Improvements. That Formosa will make the specific improvements to the property as described in its application to amend. (See • Exhibit "1") 6.0 372 21.8. Estimates/Strict Compliance. Estimates of the cost and value of the project and the number of jobs retained or created as a result of the project that are within 85% of actual cost, value and number of jobs may be construed to be substantial compliance. Unless estimates are expressly authorized, strict compliance is required. 21.9. Enforcement of Environmental/Safety Provisions. In the event Formosa is fined, or assessed a penalty by the Texas Natural Resources Conservation Commission, the U.S. Environmental Protection Agency, or any successor thereto, or by a court of competent jurisdiction for violation of any of its permits, any regulatory rule or regulation, or local, state or federal law, regulation or ordinance promulgated or enforced by the Texas Natural Resources Conservation Commission, the U. S. Environmental Protection Agency, or any successor thereto governing or regulating the construction or operation of the project that is the subject of this or any other abatement agreement between the County and Formosa, executed either prior or subsequent to this agreement or if by agreement, compromise or settlement Formosa pays a fine, penalty or payment of any nature related to any alleged violation for any of the foregoing, then in such event Formosa shall pay the County an amount of money equivalent to the amount of the fine, penalty or payment as an unrestricted donation to the County. Formosa shall notify the County within 30 days after any such fine, penalty or payment is assessed against it relating to the construction or operation of any portion or component of the project subject to this or any other Abatement Agreement between Formosa and the County. The amounts due the County under this paragraph shall be payable annually on or before January 31st for all such fines or penalties assessed against Formosa or payments made to such agencies to settle alleged violations in the immediate preceding calendar year. This covenant shall remain in effect throughout the economic life of the projects. The County shall be paid one time annually for all fines, • penalties, or settlement payments paid to Texas Natural Resources Conservation Commission, the U. S. Environmental Protection Agency or their successors, for the preceding year. 22. Information to Determine Compliance. Formosa covenants and agrees to provide within a reasonable time, not to exceed 30 days after written request, such information as may be required by the County or its designee, in order to determine compliance on Formosa is part of the terms of this tax abatement agreement. 23. Value of Proiect After Abatement. The estimated value of the eligible property that is being abated will be at least $76,500,000.00 on January 1, 2007. 24. Contract Terms and Conditions Survive Abatement Period, Unless sooner terminated under other provisions hereunder, all other rights, duties and obligations contained in this Agreement shall continue in full force and effect until all taxes levied in each of the seven (7) years in which an exemption applied under this Agreement are fully paid by Formosa, and all other covenants and conditions have been fulfilled. Provided, however, that no extension of the abatement period shall occur as a result of this Agreement beyond the 2006 tax year, it being the intent of the parties that seven (7) years is the limit of abatement granted. is io 373 • 25. Miscellaneous. The following additional provisions are included and are made express conditions of this tax abatement agreement in order to carry out the intent and purposes of the County's Guidelines, or to address any special problems or needs arising out of the uniqueness of the project, the application, or Formosa: 25.1. Agreement survives Reinvestment Zone. It is specifically understood and agreed that the designation of the reinvestment zone in which the eligible property described in this Tax Abatement Agreement is located is valid for a period of five years from April 27, 2000, unless subsequently extended. The fact that the designation of the reinvestment zone may expire before this Agreement terminates shall not effect the terms and conditions of this Agreement. 25.2. Payment of Taxes. During the term of this Agreement, Formosa's taxes shall be payable as follows: 25.2.1. The value of any ineligible property as described in Section 2(g) of the County's Guidelines adopted on June 26, 2000 shall be fully taxable. 25.2.2. The base year value of existing property as determined • each year shall be fully taxable; and 25.2.3. The additional value of new eligible property in the reinvestment zone shall be taxable subject to the exemptions provided in Paragraph 11 above. 25.3. Conflicts of Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflicts of laws rule. 25.4. Severabilitv. At the option of the County, the invalidity of any one or more covenants, phrases, clauses, sentences, paragraphs or sections of this agreement shall not affect the remaining portions of this agreement or any part hereof, and in case of any such invalidity, this agreement may be construed as if such invalid covenants, phrases, clauses, sentences, paragraphs or sections were not included. 25.5. Subtitles. The use of subtitles in this Agreement is strictly for convenience, and shall have no legal significance whatsoever. The use of the singular shall include the plural and the use of plural shall include the singular when appropriate. The use of any reference to gender shall include any and all other genders when appropriate. • 374 �1 • 25.6. Place of Performance. This Agreement, in its entirety, shall be performable in Calhoun County, Texas. As part of the consideration for entering into this Agreement, both County and Formosa agree that any litigation to construe or enforce the terms and conditions of this Agreement shall be brought in the State Courts of Calhoun County, Texas. 25.7. Acceptance by Formosa. By acceptance of this Agreement and/or any benefits conferred hereunder, Formosa represents that its undersigned agent has complete and unrestricted authority to enter into this Tax Abatement Agreement and to obligate and bind Formosa to all of the terms, covenants and conditions contained in this Agreement. Formosa agrees to be bound by all assurances and commitments contained in the application as amended by the application April 27, 2000, the Guidelines and Criteria as applicable, and the specific terms, covenants and conditions contained in this Tax Abatement Agreement. 25.8. Approval by Commissioners Court. This Agreement, in its entirety, including authority to execute it in this form, has been approved by the Commissioners Court, in a regular meeting of the Commissioners Court, after due notice as required by law, and pursuant to Resolution duly adopted by the Commissioners Court by at least a three -fourths vote of the Commissioners Court. 25.9. Binding Effect. This Agreement, in its entirety, shall be binding upon all the parties hereto, their respective successors and/or assigns. EXECUTED IN MULTIPLE ORIGINALS on the 11th day of December, 2000, to be effective immediately. COUNTY: ATTEST: Marlenb Paul, County Clerk COMMISSIONERS COURT CALHOUN COUNTY, TEXAS Arlene N. rshall, ounty Judge FORMOSA: FORMOSA PLASTICS CORPORATION, TEXAS By: (y _ Jack Wu, Agent and Attorney in Fact (Power of Attorney attached) 12 375 The court recessed until 1:15 P.M. Capital Project Maxwell Ditch — Use Remaining Funds on North Maxwell Ditch Road In Precinct 2 Commissioner Balajka stated that the Capital Project Maxwell Ditch has been completed with the exception of the second seal coat. After payment for this, there should be approximately $3,500.00 remaining and he would like to use this to continue on with the North Maxwell Ditch Road for driving purposes. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that Commissioner Balajka be allowed to use the remaining funds of the Maxwell Ditch Capital Project to continue on with North Maxwell Ditch Road. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Calhoun County Rural Rail District — Annual Report Robert Van Borssum presented the Annual Report of the Calhoun County Rural Rail District. He introduced the other members of the District and stated that he was elected President and that they will be alternating their officers from now on. The Rural Rail District held orientation and education. The Rural Rail was created by the State Legislature to enable permanent private partnerships and to enhance local rail transportation infrastructure. The District was thanked by the Court. New EMS Station — Contract for Architectural Services Commissioner Balajka requested that this be passed. Public Hearing on 2000 Local Law Enforcement Block Grant to Assist in Paving Part -Time and Temporary Secretarial Services for District Attorney's Office Judge Marshall opened the Public Meeting on 2000 Local Law Enforcement Block Grant to Assist in Paying Part -Time and Temporary Secretarial Services for District Attorney's Office. District Attorney Dan Heard said the grant is $10,000.00 plus a little we match - about $1,200,00 out of the hot check fund. We are required to use the money for temporary part-time to help the secretarial staff. We have a committee that has to approve our recommendations after the public hearing. The Court does not have to act on this. There were no comments from the public and no action by the Court. Guidelines and Criteria for Tax Abatement — Subdivision Requirements for Developers Commissioner Balajka stated that the fax from Commissioner Belk brings out some good points and thinks these comments and the Judge's recommendations could be used by an attorney to devise a guideline similar to the one used this morning. Commissioner Belk commented that these guidelines are different and would not fit our existing guidelines. Commissioner Balajka said that the tax codes would have to be checked into. It was determined that the County could not use the City of Port Lavaca's guidelines. Commissioner Floyd suggested that we modify the guidelines that we have now or develop a second one using the same format. There was discussion concerning reinvestment zones, etc. and no action was taken by the Court. Commissioners' Court Scheduled for Friday December 29.2000 No action was taken by the Court and the schedule remained as it was 376 • , :7 • Order Authorizing Regulation of On -Site Sewage Facilities by the Texas Natural Resource Conservation Commission A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the certified copy of the Texas Natural Resource Conservation Commission Order authorizing regulation of on -site sewage facilities. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. TEXAS NATURAL RESOURCE COI yy W 5��®T y F IN THE MATTER OF THE APPLICATION OF THE COUNTY OF CALHOUN FOR A TEXAS HEALTH AND SAFETY CODE §366.031 ORDER trw on VDo C-WwlkchiefClerk Tech Nwol Nnomce coesmatlon commluioo BEFORE THE EXECUTIVE DIRECTOR OF THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION On APR 2 8 2000 the Executive Director of the Texas Natural Resource Conservation Commission ("Commission" or "TNRCC"), considered the application of the County of Calhoun, ("Applicant" or "Calhoun"), for an Order pursuant to §366.031, Texas Health and Safety Code ("Code"), and 30 Texas Administrative Code (TAC) §285.10 of the rules of the Commission. No person has requested a public hearing on the application, therefore the Executive Director, on behalf of the Commission, is satisfied that the Applicant has satisfied the requirements of §366.031 of the Code and, therefore, the Commission finds that the Calhoun County Order should be approved. FINDINGS OF FACT The County of Calhoun drafted a proposed amendment to the current order which regulates on -site sewage facilities. 2. On October 24, 1998, the County of Calhoun caused notice to be published, in a newspaper regularly published and of general circulation, in CaIhoun's area of jurisdiction, of a public meeting to be held on Friday, October 30, 1998. The County of Calhoun held a public meeting to discuss the proposed amendment on October 30, 1998. Calhoun County Order regulating on -site sewage facilities was adopted on October 30, 1998. 5. A certified copy of the minutes was submitted to the Texas Natural Resource Conservation Commission. 6. A certified copy of Calhoun County Order was submitted to the Texas Natural Resource Conservation Commission. NCWrai I in the r77 F. The order. is, at least equivalent to the standards of the Texas Natural Resource Conservation. Commission. CONCLUSIONS OF LAW • 1. The above facts are conditions sufficient to issue this order pursuant to §366.031 of the Code. 2. Section 5.102 of the Texas Water Code authorizes the commission to issue ter orders and make determinations necessary to effectuate the pure oP 366 of the Health and Safety Code. 3. Issuance of this order will effectuate the purposes of Chapter 366 of the Code. NOW, THEREFORE, BE IT ORDERED BY THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION THAT: 1. The County of Calhoun is hereby authorized to implement Calhoun County Order which regulates on -site sewage facilities. 2. Any amendments to Calhoun County Order must be approved by. the Texas Natural Resource Conservation Commission. 3. The Chief Clerk of the Commission is directed to forward a copy of this Order to the Applicant and all other parties and to issue the Order and cause it to be recorded in the files of the Commission. • Issued this date: APR 2 8 Z000 TEXAS NATURAL RESOURCE CONSERVATION COMMISSION For The Commission • 378 • JP #1— JP #2 — JP #3 — JP #4 — County Clerk — Monthly Reports The County Clerk and JP's #1, 2, 3 and 4 presented their monthly reports for November 2000, and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said reports be accepted as received. Commissioner Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Budget Adjustments — 2000 — Sheriff— Jail/Commissioners Court — R&B Pct. #3 — R&B Pct. #1— JP Pct. #3 — District Court — Ambulance Operation/Magnolia Beacl — County Clerk — Library — Commissioners Court — Building Maintenance- Extension Service — Historical Commission — JP Pct. #4 — Commissioner Pct. #2 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 12-10-200 1:A9PM FROM CALHOUN CO. AUDITOR 361 553 4614 Ir BUDGET AMENDMENT REQVEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: is—g-0p I request an amendment to the budget for the year following line items in my department: GL Account #- -�Lo- 635 5399 (SoI� L(�19a� Net change in total budget for this department is: Other remarksfjustification: Amendment Amount-_ 3q8�- a6,3 ---^_- Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): W 379 12-10-200 1:50PM FROM CALHOUN CO. AUDITOR 361 553 AGIA P.2 UDGET AMENDMENT REQUEST • To: Calhoun County✓1Co1//pm/i/1s�sioners' Court \`) From: � ,+ J (1 �v� i l n1YW Opd a�lA� `� � �✓ (Departmentlmaking this request) Date: -k- q_c)o I request an amendment to the 0-000 budget for the year following line items in my department: Amendment rGL Account # Account Name Amount __-___-Reason Ca aLIA Net change in total budget for this department is: Other remarks/justification: t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • e 12-10-200 1:SOPM FROM CALHOUN CO. AUDITOR 361 553 1614 P. 3 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: a t% p CA- 3 (Department making this request) • Date: I a,-g-00 I request an amendment to the 0_030 budget for the year following line items in my department: GL Account_#- -5z 00,a • __Account Name ` Y Net change in total budget for this department is: Other remarks/justification: Amendment -- Amount__ a3 3,0o 3da Reason ------------------- I understand that my budget cannot be amended as re Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • until 381 12-10-200 1:50PM FROM CALHOUN CO. AUDITOR 361 S53 4G14 P_A BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court / From: I C-f J • (Department making this request) Date: 1 a,%,po I request an amendment to the 000 budget for the year following line items in my department: Amendment GL Account # -- Account Name -- Amount --- -------Reason '5'F0- '53 fOLIG f.. Net change in total budget `. for this department is: Other remarks/justification:60 +, I understand that my budget cannot be amended as r ested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 382 12-10-200 1:50PM FROM CALHOUN CO_ AUDITOR 361 553 dGld P. 5 iii BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: C9iJ rQa�r Irc" 3 (Department making this request) Date. ' 8 0 I request an amendment to the OZO budget for the • year following line items in my department: Amendment GL Account # Amount —Account-Name -- Reason d rt <T • Net change in total budget ✓ 4'`� ✓ s for this department is: Other remarks/justification: 4 a t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 383 1 G-Ito-zoo 1: b I YM 1-KUM L:ALHUUIV UU. AUU1 I UK 6b I 6� ab 1 4 P. 6 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Ls� Cam (Department making this request) • Date: ' D, _-p .-pp I request an amendment to the budget for the year following line items in my department: GL-Account_#- q30 - 6W-7aJ q -� Amendment Account Name __ Amount^��_ �_��___Reason,w��__ Net change in total budget for this department is: Other remarks/justification: 1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 384 12-10-200 1:51PM FROM CALHOUN CO. AUDITOR 361 553 4614 P.7 11 BUDGET AMENDMENT REQDEST To: Calhoun County Commissioners' Court From: n _ f . n. A,. — A , ,...,, J (Department making this request) Date: ig—Oo 1 • I request an amendment to the a00O budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- ��oo - (0 6140 3 •Net change in total budget for this department is: Other remarks/justification: • $ —a— _____________ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger aeeount(s): � 55 12-10-200 1:51PM FROM CALHOUN CO- AUDIIUR 361 bb3 abla r.o BDDGET AMENDMENT REQ T To: Calhoun County Commissioners' Court From: C (Department making this request) • Date: I �1_ O— 0 J I request an amendment to the O budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason. ^----------------- ------------- I q o�5b - 5303oP h..,P-D C'Ci�/ {ter'`, 1t'-n4,� ° v. ix� - = "� • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 10 386 12-10-200 1:52PM FROM CALHOUN CO. AUDITOR 361 553 4614 PJ BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i (Department making this request) Date: WA -co • I request an amendment to the Q 9 00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount L%O— to OlONb -- ( �;Qxi o f 43 igo-LUL,)-O DC.cJb' ► c1 r] �Po 1 140 - W-� change in total budget •Net for this department is: $ Other remarks/justification: Reason 1+4` I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 387 1 2-10-200 1 : b2HM I- Kum I ALMuul v i,u. ', - -- - ----- • - BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ;-Sl-�i�rnl 9 (Department making this request) • Date: I request an amendment to the o L7 budget for the year following line items in my department: Amendment GL Account - #- _ --((Account ---- Name -- Amount-- o��p-5��10I✓l ��-----$-- 3 .Z3�0�rtico� _ 0�00 Q�-C�1�o5 Net change in total budget for this department is: other remarks/justification: ------ Reason --- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • R• 12-10-200 1:52PM FROM CALHOUN CO. AUDITOR 361 553 4614 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I • I request an amendment to the oZ.00 O budget for the year following line items in my department: • GL Account_##. )1<3--13a-00 M�8 b- �1.1. ►'Au.0 .w WIN", Net change in total budget for this department is: Other remarks/justification: $ Amendment Amount Acl ')�) 7� n- ^ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 389 .- ..�. rra.r � rr� � • i �\VI i V�"�u IV V�• VV. +'�VV � I VI1 JV I :..l:..iJ uV I4 BIIDGST A14ENDMENT REQUEST To: Calhoun County Commissioners' Court From: aa�sihA�l3�`�- (Department making this request) Date; I a-- 1 _-0 0 I request an amendment to the J�0 O C budget for the year following line items in my department: GL Account»#_ 6'—,�30i.0 Account Name»�» "s Q 2. Net change in total budget for this department is: Other remarks/justification: Amendment _» Amount___. ».. »Reason _ It I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 3S O 12-18-200 1,53PM FROM CALHOUN CO. AUDITOR 361 553 A614 P.13 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 {,, go'.Nww4-t, (Department making this request) Date: 1a-5-OD • I request an amendment to the Q-z 0 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ---- -^_----�---------^- __�----- ---------- ------------ iaQ.Cr, -- �/7 « I LuUu •Net change in total budget s for this department is: $ r 'D -� Other remarks/justification: r I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 391 IL- IeJ-t'Ul'l I:rMUM �"IiwIv emu. ---�i•n. --, -.-- ---- BUDGET AMENDMENT REQUEST11 To: D Calhoun County Commissioners' Court From: Big Y oz�.. LC V (Department making this request) Date: I 0-�-v l.{- 0 a I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Lf Kb- Net change in total budget for this department is: Other remarks/justification: Reason�_�_�� /T r�-- I- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account (s): • • 392 12-10-200 1:54PM FROM CALHOUN CO. AUDITOR 361 553 A614 P. 15 BUDGET AMENDMENT REQUEST 11 To: Calhoun In1County Commissioners' Court From: 61• l,0• �` olywi. Mfi J' (Department making this request) Date: 1a; Q.00 • I request an amendment to the a000 budget for the year following line items in my department: GL_Account_#- k550-F) 5)w ___Account -Name --- Tdkoheau Ct LALun+ Net change in total budget • for this department is: Other remarks/justification: • Amendment Amount g3.00 6100 CN 5 00 5a5.00 1W00.00 S __--_-_Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 393 12-10-200 1:bdPM 1^KUM UALNUUN UU. AUUI IUK 00I »O uOIu BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Cx Co eoll l) Pull a, (Department making this request) • Date: (�_ j. oo I request an amendment to the 6 000 budget for the year following line items in my department: GL-Account-L 550- 535gC� � SSC-C��y`16 -Account Name Amendment ---Amount Net change in total budget for this department is: Other remarks/justification: =� ------_Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 394 Fmd Session Cade Date Fund Title 10DO 12/ILIN GENERALFUND 1000 12/11/00 GENERALFUND 1000 12/1 V00 GENERALFUND 1000 12/11 AID GENERALFUND 1000 12/1I100 GENERALFUND 1000 12/II/DO GENERALFUND 1000 12/11/00 GENERAL FUND 1000 12/11/00 GENERALFUND 1000 12/1 INN GENERALFUND )DOD 12J11100 GENERALFUND IOOD 12/11100 GENERAL FUND 1000 12/1IATO GENFRALFUND I DOD 12/11/00 GENERAL FUND 1000 1211IM GENERALFUND 1000 12/11/00 GENERALFUND 1000 12/II100 GENERALFUND 1000 IVII/DO GENERAL FUND 1000 II/II/00 GENERAL FUND 1000 12/11/00 GENERALFUND 1000 12/11/00 GENERALFUND w CD CA • • CALHOUN COUNTY, TEXAS Unpcated Budget Tsmwclions - EXPENDITURE AMDMTS 12111 _ N I �I Transaction Description Dcpl Title OL Title lnuease Decrease m PROPERLY CHG CABINET, EXTENSION SERVICE GENERAL OFFICE SUPPLIES 1,035A0 l9 DISPLAY BOARD (NOT CAPITALOUTLAY) P PROPERLY CHG CABINET. EXTENSION SERVICE CAPITALOUTLAY 1.035.00 3 DISPLAY BOARD (NOT CAPITALOUTLAY) MARKER-CAL.CO. HISTORICAL COMMISSION CONTRIBU11ONTO 884.00 HURRICANES (NOT EXPENSE CAPITALOUTLAY) O 3 MARKER-CALCO. HISTORICAL COMMISSION CAPITALOUTLAY 884.00 n HURRICANES (NOT CAPITAL OUTLAY) _ ADDITIONAL UTILITIES LIBRARY REPAIRS-SEADRIFf 279.00 0 C LIBRARY Z ADDITIONAL UTILITIES LIBRARY UTILITIES -POINT COMFORT 43.00 LIBRARY ADDITIONAL UTILITIES LIBRARY UTRITTES-PORTO'CONNOR 197.00 y LIBRARY C O ADDITIONAL UTILITIES LIBRARY UTILITIESSEADRIFT 39.OD LIBRARY A ADDITIONAL UTILITIES BUDDING MAINTENANCE GENERATOR 1,155.00 MAINTENANCE m ADDITIONAL UTILITIES BUILDING MAINTENANCE REPAIRS -COURTHOUSE 5,500.00 J AND JAIL In to ADDITIONAL UTILITIES BUILDING MAINTENANCE REPAIRS -COURTHOUSE 300-DO GI ANNEX P ADDITIONALIITILITIES BUILDING MAINTENANCE IJTILITIFSCOURTHOUSE 6,696.00 m AND JAI- P ADDITIONAL UTILITIES BUILDING MAINTENANCE UTILITIES -COURTHOUSE 269.00 ANNEX AIR HANDLERS FOR D & F BUILDING MAINTENANCE CAPITALOUTLAY 3,072.00 TANKS AIR HANDLERS FOR D & F BUILDING MAINTENANCE IMPROVEMENTS -JAIL 3,072.00 TANKS LINE ITEM TRANSFERS JAIL OPERATIONS UNIFORMS IjWOO ADDITIONAL PRISONER JAIL OPERATIONS PRISONER LODGING -OUT 840.00 LODGING OF COUNTY LINE ITEM TRANSFERS JAIL OPERATIONS TRAINING REGISTRATION 1,799.00 FEES/TRAVEL ADDITIONAL DUES, LEGAL COMMISSIONERS COURT DUES 83.00 U NOTICES J ADDITIONAL DUES, LEGAL COMMISSIONERS COURT ECONOMIC DEVELOPMENT 283.00 NOTICES STUDY Fund Session Code We Fund Title 1000 12/11/00 GENERALFUND 1000 12/11/00 GENERALFUND 1000 12/11/0D GENERALFUND 1000 12/11/01) GENERALFUND 1000 12/11/DO GENERAL FUND 1000 12/11/00 GENERAL FUND 1000 1000 I DOD 1000 1000 1000 IODD 1000 1000 1000 1000 1D00 1000 1000 1000 1000 .12/11/00 GENERALFUND 12/11/00 GENERALFUND 12/11/00 GENERAL FUND 12/1 I/OD GENERAL FIND 12/11/00 GENERALFUND 12./11/00 GENERALFUND 12111/DO GENERALFUND 12/1 I/DO GENERALFUND 12111/00 GENERALFUND I2111/00 GENERAL FUND 12111/00 GENERALFUND 12111/00 GENERALFUND 12111/00 GENERALFUND 12111/00 GENERALFUND 12/11/00 GENERALFUND 1211 I/00 GENERALFUND F— —I 64 CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 12/11 Transaction Description ADDITIONAL PRISONER LODGING ADDITIONAL DUES, LEGAL NOTICES LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LIVE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS Dept Title COMMISSIONERS COURT COMMISSIONERS COURT COUNTY CLERK COUNTY CLERK AMBULANCE OPERATIONS -MAGNOLIA BEACH AMBULANCE OPERATIONS -MAGNOLIA BEACH DISTRICTCOURT DISTRICT COURT JUSTICE OF PEACE -PRECINCT N3 JUSTICE OF PEACE -PRECINCT p3 JUSTICE OF PEAC&PRECINCT #4 JUSTICEOF PEACB-PRECINCT D4 JUSTICB OF PEACE -PRECINCT p4 ROAD AND BRIDGE-PRECINCTIII ROAD AND BRIDGE -PRECINCT PI ROAD AND BRIDGE-PRECNCT Nl ROAD AND BRIDGE -PRECINCT 82 ROAD AND BRIDGE -PRECINCT P2 ROAD AND BRIDGB-PRECINCT P2 ROAD AND BRIDGF.PRECNCTH2 ROAD AND BRIDGE -PRECINCT N2 ROAD AND PRECINCT P2 GL Title ECONOMIC DEVELOPMENT STUDY LEGAL NOTICES GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES SUPPLIES -MISCELLANEOUS SERVICES GENERAL OFFICE SUPPLIES TRAVEL -COURT REPORTER-267TH DUES MISCELLANEOUS GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIFS MISCELLANEOUS ROAD & BRIDGE SUPPLIES JANITOR SUPPLIES EQUIPMENT -PARKS ROAD & BRIDGE SUPPLIES ROAD & BRIDGE SUPPLIES TILES AND TUBES PIPE INSBCTICIDESIPESTICIDES JANITOR SUPPLIES N I Irw�rease Decreau m I N 840.00 m 200.OD Ul 98.00 3 98.00 3.00 TI 70 O 3.00 3 D I— IE 24.00 C 24.00 Z O 45.00 O D 45.00 CO 150.00 OO 100.D0 w 50.00 W 277.00 p m 247,00 p 30.00 2,580.00 4.388.00 1,045.00 2,590.00 1,935.00 93.00 • a OD • / .` CALHOUN COUNTY, TEXAS Unposled Budges Transactions - EXPENDITURE AMDMTS 12111 Fund Cade Session Date Fond Title Transaction Description Dept Title GL Title Increase Decrease IOW 12/11/00 GENERALFUND LINE ITEM TRANSFERS ROAD AND UNIFORMS 310.00 BRMGF-PRECINCT N2 1000 12/11/00 GENERAL FUND LINE ITEM TRANSFERS ROAD AND OUTSIDE MAINTENANCE 480.00 BlUDG&PRECINCT N2 1000 12/11100 GENERAL FUND LINE ITEM TRANSFERS ROAD AND TELEPHONE SERVICES 525.00 BRIDGE -PRECINCT N2 1000 12A U00 GENERAL FUND LINE ITEM TRANSFERS ROAD AND TRAVEL IN COUNTY 33.00 BRIDGE-PRECINCTN2 1000 12/11/00 GENERAL FUND LINE ITEM TRANSFERS ROAD AND TRAVEL OUT OF COUNTY 33.00 BRIDE&PRECINCT 02 1000 12/11100 GENERAL FUND LINE ITEM TRANSFERS ROAD AND ROAD & BRIDGE SUPPLIES 928.00 BRIDGE -PRECINCT 03 1000 12111M GENERAL FUND LINE ITEM TRANSFERS ROAD AND SUPPLIES -MISCELLANEOUS 273.00 BRINGE-PRECINCTN3 1000 12/11100 GENERALFUND LINE ITEM TRANSFERS ROAD AND POSTAGE 55.W BRB3GE-PRECINCT 93 IOW 12/11/00 GENERAL FUND LINE ITEM TRANSFERS ROAD AND TELEPHONE SERVICES 300.00 BRIDCF.PRECINCTN3 IOW 12/11/00 GENERALFUND LINE ITEM TRANSFERS ROAD AND UTILn7ES 300.00 BRIDG&PRECINCTN3 IOW 12/11/00 GENERALFUND LINE ITEM TRANSFERS SHERIFF GASOLNE'GIUDMSEUGR... 3,982.W IOW 12111/00 GENERALFUND LINE ITEM TRANSFERS SHERIFF SUPPLIES -MISCELLANEOUS 253.00 IOW 12/11/00 GENERALFUND LINE ITEM TRANSFERS SHERIFF AUTOMOTIVE REPAIRS 380.00 IOW 12/11/00 GENERALFUND LINE ITEM TRANSFERS SHERIFF PHYSICALS 1,865.00 IOW 12/11/00 GENERAL FUND LINE ITEM TRANSFERS SHERIFF TELEPHONE SERVICES 1,250.00 IOW 12/II100 GENERALFUND LINE ITEM TRANSFERS SHERIFF TRAINING TRAVEL OUT OF 4,000.00 COUNTY 29,53&00 29,538.00 Total 12/11/00 Total GENERAL FUND 29,538.00 29,538.00 IWO Report Total 29,538.W 29,539.00 W General Discussion Commissioner Finster stated that Mr. Allen Junek will discuss a proposal on Friday that he has made to the Court. No action will be taken on Friday. Judge Marshall asked if anyone received information on the IPM agents' position and the • meeting tomorrow morning at 8:30 and asked if anyone was going. Commissioner Belk said he would go. Commissioner Balajka wanted the following item put on Friday's agenda: State of Texas holding a public hearing on January l0a' regarding land acquisition for the widening of Highway 87. He thinks the Courts and Drainage Districts need to band together and do something with the water that is coming down on us from Big Chocolate and now is the time to do it. I plan to ask the Court that Commissioner Finster and I represent the Court on this. Judge Marshall mentioned a meeting regarding federal funding that may be available for bridgework. Try to schedule it for January. Commissioner Balajka said he was interested as he has several bridges that need work. Commissioner Floyd discussed the problems with the communications systems being resolved sometime on Wednesday. Also, tomorrow is the District Court hearing for Motion for Summary Judgement on the Timmons lawsuit. Also discussed was the title to a boat, motor and trailer -which equipment has been transferred between several of the fire departments. Accounts Allowed — County Claims totaling $322,610.05 were presented by the County Treasurer and after reading • and verifying same, a Motion was made by Commissioner Finster and seconded by _ Commissioner Floyd that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. County Treasurer's Monthly Report The County Treasurer presented her monthly report for November and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said report be accepted as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. The Court Recessed Until Friday Morning, December 15,200 • 398 SPECIAL DECEMBER TERM HELD DECEMBER 15, 2000 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 15th day of December, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at • 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: [1 • Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pat. 4 County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. G1r1ULOL%jlTJ — 11TL1VP 1T MATERIALS — TIMBERS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the designated bids as tabulated by the County Auditor's Officer and the bids be awarded to the low bidder as indicated by an i terist (*) beside it. Commissioner Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ASPHALT, OILS AND EMULSIONS The low bid of Eagle Asphalt Products was accepted. : uIL. .. 0 "WOK, 05511]A • 11Fr BRIDGES ASPHALT PRODUCTS, INC. ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) FORSRItrMgM= GALIAn9 rucn8{'MATION NVR MM TO MR GAUI Bm TRIM ByrRucK• ss o••GAIA. MSTOPO LAVAG S LI• T 25,MGAL"0T0F W1- f-110 a=NM 3000G11A ToolA i-, 1.14 S3liam 70.00•GALL0NST0F0RT0-00OM0R s—].10 I230M 30000GALLOMTOBEADROT 2 1I4 jl WW PQRDl Ana rRi nRALM= Tb C(,E PRRQATTl BID MZtl , SA• SIN sa<_•_ sloe H6Ti sN SIN jL},gOM SM SIAN MM." TOTAL S 170,790.00 PRICE PER FOR DEMERGE: S 50.00 NOTE:PRICES ARE BASED ON FULL TRANSPORT TRUCKLOAD DEL"ZRTTR CHARGES FOR LESS THAN TRUCKLOAD FREIGHT, PUMPIROSE, DELNURRAGE,DIVERSION, RETURN FREIGHT, REFINERY ISFSTOCI@IG FEES, ETC., ARE EXTRA. GULF STATES ASPHALT CO, L.P. rrEM300, ASPHALTS, OBE, EMULSIONS: (RC 250) p smrm GjQR;r GA13em nz DESDNATIOM IMR MR TOTAL MR QAl .nv BCt rwCE BV TRIMM s;•O•GALLONsT foO LAVACA s1AA_ 1n.mm 2S.MGALLOMST =Ours S tm sMm" 30AN GALIZM TO OLTU S IN 13L M.N 306WGA1j"4T PDRTO•COM 0R $ 1.01 5_1.4 " 70.000GALLONSTOSrA =" S LOS s FRUI TOTAL FRIG[ Tmr 1c' FMGALi BID rnI FORMAL sl.Tn VO.M." . SJ M.A1. SI30 s 22GAL el.b Il Mm i.1AC4L. 1! __ S 2. m sNmAl. SL20 i17.09➢.04 PRICE PER FOR DEMERGE:_S 40.00 PUMP AND ROSE V0- TOTAL S 164,012.00 399 12-13-200 1:08PM FROM CAL.HOLN CO. AUDITOR 3G1 B53 4G14 P_5 EAGLE ASPHALT PRODUCTS ITEM 300, ASPHALTS, OILS, EMULSIONSt (RC 250) • FOR SHRPINO$Qgdr POR DRSI7NAT10N GALLONS PERDESITNATION UNIT PRICE TOTAL FREIGHT' TOTAL PRICE TOTAL MRGA 31�DS DID PRICE Li PER CA7.(.ON AID PRt('R RYTRUCKx 25,000 GALLONS TO PORT LAVACA S 1.04 2 xopcoo $4564 S1.04 25,000 GALLONS TO SIX MILE 30,000 GALLONS TO OLIVIA S 1.04 E WA= S_ 1.04 331,200.00 5.4444 f1.Ot 3 6f0.00• 3%000 GALLONS TO PORT &CONNOR S 1.01 S4169 SI.04 132.00 $sim 30.000 GALLONS TO 8EADIUFT s 1.a i6s � S1.04 S65.7D4.0�0• TOTAL S IM129.84 *+ PRICE PER FOR DEMERGE -S 40AM AFTER FIRST TWO AO IDS ""NOTE: IF P T14P & HOSE IS NEEDED ADD S28.00 PER TRUCK LOAD PRICE IS BASED ON 5,000 GALLON MINIMUM LOAD CLEVELAND ASPHALT PRODUCTS, INC. ITEM 300, ASPRALIS2 OILS, EMULSIONS: (RC 250) FORSMPPD1G,pQE[j FORIIMMATION GALLONS PER DESMTNA77ON UNIT PRICE TOTAL. FREIGHT TOTAL PRICE TOTAL ' DMI'l(CP, CHARGE PER GALLON RED PMCE AY TRUCK• 25,000 GALLONS TO PORT LAVACA 740M GALLONS TO SDC MIT.% =1A3 zS 26. sonD SM1_Po.00 5.107a S7.Os 4 30,000 OALt.OtiS TO OLMA 30"D GALLONS TO PORT' O•CONNOR S t.05 S_ 1.05 5.�--.— SIX5 =94SW S S1; M SIRS x�.734.oD 30,OOD GALLONS TO SEADRLFT S 1.05 3j2z— TOTAL 64 ,00 PRICE PER FOR DEMERGE: 3 40.00 /fLR INDIGENT DRUGS There was a tie between The Pharmacy and The Prescription Shop. BID TABULATION FOR MTGE" DRUGS FOR CALHOUN COUNTY FOR 01/01101 - 12/31/01 • BIDDER AMOUNT TO BE ADDED TO AVERAGE WHOLESALE PRICE THE PHARMACY 80 THE PRESCRIPTION SHOP S0 1100 BID TABULATION FORHOECTICIDESFOB CALHOUN COUNTY FOR THE PERIOD OLAURI-12/31/01 DIAMOND CLEANING EQUIPMENT Co A c PYRANHA SPACE SPRAY � 1-10 HP CONCENTRATE St7E.Od GALLONLN 23 CAWd.ON COMAINHIL4 m o OR EQUAL, NAM%OF PRODUCTS: S238M GALLON IN 23 V1 AQUA CID% 110 ULY SPRAY CONCBNTRATZ GALLON COMA UM N a N o `" Pu1wc LI[AI T1t EQUIP6mTE NA SUPPLY CO LNG GARDENLAND y NINBRAL OIL 67J/CAZLON- 161.1f PER 106tlALLON-Stli30PEH" JJ GALLON DR UM SSGALLONDBUX w a) BIObUSf-UNIT PRICE PER GALLON 32"M p 3 SIBATTACEED PRODUCE CObWAR[SON BIOMLET30F30-DILUTED COSTPER GALLON VAR 00 N OdEQUAl SONTROL IO-3000NCENTRATE UN?PR7CEPHd GAL[ON 3160.00 GALLON g •� PERMETHRlN tnnicAuoN � d QARDENLAND NURSERY VAN WATER ! ROGERS AIALATHION E36751GALLON t2Z3NGALLON" L) c •o CO b RBSMETHRINCONCBNTRAIB F A OR EQUAL 3 3 NO BIDT 0 y o 'd N0M LOWBID LSINDICATEDBYANAS72RICd 's p C O � O a� • i • PrPE Wilson Culverts, Inc. was awarded the bids for all Pipe except for Corrugated Plastic Culvert Pipe which was awarded to Rexco, Inc. as the low bidder. BIDTABULATION • . YIPS FOR CALHOUN COUNTY JANUARY 1, 2001—DECEMBER 31, 2001 CORRUGATED GALVANTIZED METAL PIPE (14 GAUGE) (PRICE PER FOOT) WLLSON CULVERTS 12 Inch $ 4.50* 15Inch 5.62• 18 Lath 6.73* 24 Inch 991 • 30 Inch 11.18• 36 Inch 13.39* 42Imh 15.64• 48Inch 21.33* 52Inch 24.14* 72Ineh 31.77* • WIISON CULVERTS` INC. WAS TBE ONLY BIDDER CORRUGATED ARCHED PIPE 12 INCH NO BID 15 INCH $ 637 18 INCH 7.48 24 INCH 9.66 30 INCH 11.93 36 INCH 14.14 42 INCH 16.49 48 INCH 22.08 52 INCFI 24.89 72 INCH 3252 WIISON CULVERTS, INC, WAS THE ONLY BIDDER CORRUGATED PLASTIC CULVERT PIPE PRICE PER LOOT REXCO ADVANCED DRAINAGE SYSTEMS, INC. 12 inch 4,72* $ 4.85 15 inch 35* 6,66 18 inch 49* 8.63 24iwl 12.68* 12.89 —REXCO INC. WAS THE LOW BID **. NOTE: LAW BID IS INDICATED BY AN ASTERICIC "• • • CONCRETE PIPE — NO BII)S I S inch 18 inch 24 inch 30 inch 36 inch 42 lath 402 12-13-200 1:09PM El co FROM CAL.HOUN CO. AUDITOR 361 553 4614 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE —211 S. ANN PORT LAVACA, TEXAS 77979 (361) SS3.4610 THE COUNTY OF CALHOUN COUNTY, TEXAS WILL RECEIVE 13MS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001, AS FOLLOWS: CORRUGATED GALVANIZED METAL PIPEE "i]A"CAUGEL- PRICE PER FOOT FOR DESTINATION 12 inch $ 4.32 15 inch $ 5.38 IS inch $ 6. 45 24 inch $ 8.58 30 inch $ 10.74 36 inch 42 inch $ 1 5 . 03 48 iuch $ 2 0 . 6 4 52 inch $ 23,22 72 inch $ 7 5 . 5 1 CORRUGATED ARCHED PIPE 12 inch $ No B i d 15 inch 18 inch 0 24 inch $ 9 . 3 3 30 inch $ 11 .49 36 inch $see 14aa 4oz 42 inch $ 48 inch $ 52 inch $ 72 inch $ CORRUGATED PLASTIC CULVERT PIPE 12 inch 15- inch 18 inch 24 inch �NCRETE PIPE I5 inch $ N o e l d 18 inch $ 24 inch $ 30 inch $ 36 inch $ 42 inch $ m ALTERNATE BID 16 ga. 4-oz. Galvanized Steel Exce Qds Coating Standards. b.id 103 BEN H. COMISEZY, JR., C.Y.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE — 211 S. ANN FORT LAVACA, TEXAS 77979 (361)553-4610 THE COUNTY OF CALHOUN COUNTS,', TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 2001 THROUGH DECEMBER 31, 2001. AS FOLLOWS: 12 inch $ 5.18 15 inch $ 6.46 18 inch S 7.76 24 inch $ 1 0 . 2 5 30 Inch S 1 1, Res 36 inch S 15.40 42 inch $ 17.99 48 inch $ 1 a . 1 3 52 inch $ 17 76 72 inch S. 3 6 . 5 4 12 inch $ N o B i d 15 inch S 7, 33 18 inch $ 8.60 24 inch _- 30 inch S 1 3.72 36 inch $ 1 6 -2 6 42 inch S_ s o 6 48 inch - -1 S 25.39 52 inch $ 28, 62 72 inch. 12 inch I S' bath 18 inch 24 inch $ No Bid $ S 15 inch $ No B i d 18 inch $ 24 bath $ 30 inch $ 36 inch S 42 inch $ QUANTITY PURCHASED WILL BE ON AS NEEDED BASIS. ALTERNATE BID 14 ga. 4 oz. Galvanized Steel Exca.ads coating Standards. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WANE TECHNICALITIES. REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGOUS TO CALHOUN COUNTY. FAA.URB TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Wilson Culverts Inc. ADDRESS: P.D. Box 940 CITY, STATE, ZrP• Elkhart TX 75839 AUTHORIZED PRINT rry Hulljilnes TITLE: V.P. Plant Operations 404 am"E. • XVm N m V cn a BID TABULATION ROAD M47EMLS FOR CALNOUN CoUNry C W d A INC. REXCO PR*LDDA SANCHEZ QUALRY TEXAS VULCAN SMY1H INC. GRAVEL, CO. MATERIALS HOT SOUTHERN MATERIALS MINE FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE r 7.9-5'-1 10.75 9.25 8.25 SD(MILE srocK PILE 10.75 9.45 NO NO 8.25 NO NO OLMASTOCK PILE 9.30 11.00 925• BID BID BID BID 9.45 SEADRIFT STOCK PILE 8.80' 11.50 10.50 9.00 PORT O'CONNOR STOCK PILE 9.80' 11.75 11.50 NOTE: LOW BID 1S INDICATED BY AN ASTERICK • • 10.00 REXCO (Al MEETS ALL SPECS IXCEPT WETBALL MILL ITEM 249, TYPE A ILIMESTONE), GRADE 3 FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE 13.95 17.00 12.00• 12.75 13.95 14.00 SOX MILE STOCK PRE 14.10 17.00 12DO' 12.75 13.95 NO 14,00 OLNIASTOCK PILE 14.80 17.00 BID 12.00' 12.75 NO 14.95 BID 14.OD SEADRIFT STOCKPILE 14.80 17.25 12.00• 12.75 14.95 14.00 PORT O'CONNORSTOCKPILE 15.50 17.75 NOTE: LOW BID IS INDICATED BYAN ASTERICK"•" E13.00' 14.00 15.95 14.00 0 a d ' BIU MBULA77ON R&D MATERMLS FOR CALHOUN COUNTY Of/Of/Of - 12/3f/Of CW&A REXCO PRIHOOA SANCHEZ QUALITY TEXAS VULCAN SMYTH INC. INC. GRAMOO. MATERIALS HOTFAIX SOUTHERN MATERIALS MINE FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE 14.00 M MILE STOCK PR.E 1420 NO OwIASTOCK PRE 15.05 BID SFADRIFTSTOCKPLE 1525 PORT O'CONNOR STOCK PILE 15.75 NOTE'- LOW 010IS INDICATED BY ANASTERICK t2A0` 12.50 13.95 12.00• 12.50 13.95 NO BID 12.00• 12.50 14.95 FOR DESTMATKMI PRICE PER TON PORT LAVACA 87OCK PILE NO NO NO SIX MILE STOCK PRE BID BID BID OLMA STOCK PI E SEADRFTSTOCK PILE PORT O'CONNOR STOCKPILE NOTE. LOW BID IS INDICATED BY ANASTERICK"•" 12.00' 12.75 14M 14.00 15.95 1 .00 NO NO BID BID 36.50 r 2-8 —2r—I 29.16 NO NO CBME STONE ROCK BID BID 36.50 28 67` 29.16 ASPHALT (C) CONVESION FACTOR 38.80 r 28.27' 3OA2 To GET Cu. YD. -1.OS 37.80 281 T• 29.68 38.60 29.b7* 30.71 f a m N m N 0 IO d BID TABULATION ROAD MATERIALS FOR CALHOUN COUNTY 01101101-12131101 C W a A REXCO PRIHODA SANCHEZ OUALITN TEXAS VULCAN SMYTN WC. INC. GRAVEL-006 MATERIALS HOT MIX SOUTHERN MATERIALS MINES FOR DESTINATION PRICE PER TON PORT LAVACA STOCKPILE 36.70 r 31.77' 32.18 (B)1ME STONE ROCK SIX MILE STOCK PILE NO NO NO NO NO 36.70 1 32.17' 32.18 ASPHALT BID BID BID BID BID BID OLIVIA STOCK PILE r 31.77' 1 33.42 SEADRIFT STOCK PILE 37.30 r 31.67• 32.68 PORT O'CONNOR STOCK PILE 35.50 83.07• 33.71 PORT LAVACA STOCKPILE SIX LIU S70CK PILE NO NO NO BID BID BID OLA4A STOCK PRE SEADRIFT STOCK PILE PORT OWNHOR STOCK PILE NOTE LOWBIDISINDICATEDBYANASTERICK"• 3t.75' $36.95 NO 1 31.75' 536.95 BID 31.75' $37.95 r-3-200--7 $37.95 $39.95 33.75' NO NO BID BID c • 0 • UD a BID TABLILA770N ROAD MATERIALS FOR CALHOUN COUNTY OlmlNl-1211/01 ., W a A KG4V rNRtUUA SANCHEZ QUALITY TEXAS VULCAN SMYTN INC. - INC. GRAVEL.CO. MATERIALS KOTWX SOUTHERN MATERIALS MINES FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE r 27.80' 1 31.D0 29.16 f�a_pp V m t� SIXMILESTOCKPR.E NO NO NO NO 2700` 31.00 NO 29.16 (B)LIME STONE ROCK AspnALT BID BID BID BID BID OWIASTOCK PILE r28 00` 1 32.00 (C) CONVESION FACTOR Ip 30.42 To GET Cu. nD. _jM ac SEADRIFTSTOCKPILE 2B.oa' 32.00 29.68 p, PORT O'CONNORSTOCK PILE 28.50' 33.00 30.71 NOTE: LOW BID IS INDICATED BYAN ASTERICK' " RIP RAP MATERIAL FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE - 31A0` SMMILE STOCKPILE 3 06` OLMA STOCK PILE IG* SEADRIFT STOCKPILE 34.00• PORT &CONNOR STOCK PILE 33.00' NOTE: LOW BID IS INDICATED BY AN ASTERICK tI T" 00 C= r a a m N m N FOR DESTMAT10N PRICE PER TON PORT LAVACA STOCKPILE SIX MILE STOCK PILE OUVIA STOCK PILE SEADRIFT STOCKPILE FORT O'COHHOR STOCK PILE BID TABULATION ROAD MATERIALS FOR CALHOUN COUNTY 01/01/01.12/31/01 C W dA REXCO PRIHODA SANCHEZ QUMM TEXAS WLCAN SMYTH INC. INC, GRAVEL,CO. MATERIALS HOTMD( SOUTHERN MATERIALS MINES NO NO NO BID BID BID LOW BID IS INDICATED BYAN ASTERICK'" FOR DESTINATION PRICE PER TON M-9730--1 21.00 NO M-97371 21.00 BID f8.00' 22.00 rl —90-0--1 22.00 23.00 21.00* 1 26.91 (BOO STONE ROCK NO 28.91 ASPHALT BID (C)CONVESIONFACTOR 28.17 TO GET CU. YD. -1.05 27.43 28.46 C W &A REXCO PRINODA SANCHEZ QUALITY TEXAS VULCAN SMYTH INC. INM GRAVEL,CO. MATERIALS HOTMD( SOUTHERN MATERIALS MINES PORT LAVACA STOCK PILE 18.50' 21.00 SIX MILE STOCKPILE NO NO NO NO 18.50' 21.00 BID BID BID BID OLFVIASTOCKPD_E r-17-5-0,-'l 22.00 SEADRIFTSTOCKPILE r18.50' 22.00 PORTO'CONNORSTOCK PILE 20.50' 23.00 NOTE: LOW BID IS INDICATED BYAN ASTERICK" • " 26.91 (B)LDAE STONE ROCK NO 26.91 ASPHALT BID (C)CONVESION FACTOR 28.17 To GET CU. YD. -tA3 27.43 28.46 0 0 TIMBERS Bids were awarded to the low bid as indicated by an .A,t.ri.k (*) beside it. BID TABULATION TMERS FOR CALHOUN COUNTY FOR THE PERIOD o1/01/Ol—12/31/01 CCA TREATED TzmMIS COLFAX CONROE Ggly� Fmcm"ATZI TREATDICCO, WOODFRODUCT FORXSTpROVC15 0.1 TREATED TMMRS CCA 2 X ltn • 6FIECFX12",16FTYANG S160.00 NO DID - 22 P1ECEZ P,X 16", 16 D'1'LONG S 188AD 767.66• - 60 PIECES 3" X 12", 20 FT LONG S BS00 69A2•• CREOSOTE TnVmzRS 02 TREATED TIM M- 1RJM CREOSOTE TREATED - 3 PIECfi3, 12" X f2", 2D F1' IANO W29.00 S 2" • 22 PIECES, 6" X 16", 161rr LONG $182A0 S 15M 1 7 RF 9r 28200 is1 - 60 PWXX& 3 X 20 , 20 FTLONC Sum 69A2 BP er 7 8 S IJ751AMP or 70Mm TR TREATED ROUND PILES-16 LBS. CREOSOTE TREATED -12 - 12"R1'I•FSX30FTL1NGTH 2 0"• $23235 ' NOTES: 1 LOW BID IS INDICATED By AN ASTERISK"**" (2) VARIOUS NOTES GIVEN WITH THE BIDS ARE LISTED BELOW PRICES BASED ON QUANTITIES BID DELIVERY: 3-4 WEEKS ARO PRICES BASED ON TRUCKLOAD QUANTITIES OF APPROXIMATELY 7300, OF SOUTHERN YELLOW PINE, .#2 AND BETTER, CREOSOTE 16LBS • DELIVERY 34 WEEKS FROM RECEIPTS OF ORDER 410 BID TABULATION TIMBERS FOR CALHOUN COUNTY FOR THE PERIOD 01101101- IZ31/01 • CCA TREATED TIDIBER3 COLSAX CONROE GEMndI T,,,TOGCO. WOODMODUCr FORMMOUCB PR1ce PERTv.IEERs 62TnCATEDTT48ERS CCA 2X1s _ SPIECLRITxw. 165TLONG 536 NO BID _ =r1x` S P.X1P, 16YTLONC 51st.00 1�u: • 6 VWM AX12-. Nrr LONC 5 s5.66 CREOSOTE TMERS P2 TREATED T1M3X"-161RS CREOSOTE TR"A • j r1ECEA n-x 1 1"2 LONO SRSR6 5 SSL66 i nP6CYS,PX1P, 16 RI'I.OILG 51s2.60 S15LR5 . 65 P6CES, 1^X]P,IDvr LONG ss2 ® 57QM TR TREAT7_DROUNDPILMT 16731e CREOSOTE TREAT® 42 _ 13-WMXMPrLXNGSN ® s211.7S NOTES: 1 LOW BID IS INDICATED BY AN ASTERISK (2) VARIOUS NOTES GIVEN WITH THE BIDS ARE LISTED BELOW Co OE WOOD PRODVCMINC.: PRICES BASED ON QUANTITIES BID DELIVERY: 34 WEEKS ARO GE" Mr FOREST PRODUCTS PRICES BASED ON TRUCKLOAD QUANTITIES OF "pROXBHATELY 7800' OF SOUTHERN YELLOW PINE, #2 AND BETTER, CREOSOTE 16LBS DELIVERY 3-4 WEEKS FROM RECEIPTS OF ORDER CONTRACT FOR ARCHITECTURAL SERVICES — NEW EMS STATION Commissioner Balajka advised the Court that they have gone through the seven and narrowed them down to four. We will have tabulations of the scores at the applicants next meeting; we will begin interviews in mid -January. COUNTY EMPLOYEE OF THE MONTH A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that we begin designating County Employee of the Month effective January 1, 2001 with a selection committee to be appointed by the County Judge. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY'S PURCHASING POLICY — AMEND The Court discussed the process of receiving, opening and awarding of bids. Commissioners Finster and Balajka asked that this be passed so they could check with other counties on their policies. ABANDON AND VACATE PORTIONS OF BUCHANAN PIERCE FILLMORE SECOND AND WASHINGTONSTREETS IN PORT O'CONNOR IN PRECINCT is 4 Allen Junek stated that Walter Mayfield of Houston has purchased a tract of land in Port O'Connor and presented proposals concerning the closing/abandoning of parts of Buchanan, Pierce, Fillmore, Second and Washington Streets in the Port O'Connor Townsite in Precinct 4. He proposed putting in a 60 foot road across the 18 acre tract and donating it to the County and would work with the County to insure that there is proper drainage. This property is on the north end of Port O'Connor on the bay side and in boggy, wetlands areas. Closing these roads will not affect the adjoining landowners; they will still have access to the wetlands or water. Commissioner Finster said that the closing of the alleys will have to go before the Port O'Connor Municipal Utility District. He also expressed concern for the drainage on Second Street. He said if the Court has no objections, he will let Mr. Junek proceed with his attorney regarding the closing of these streets. Allen Junek said Walter Mayfield has no plans to re -subdivide the property. No action taken by the Court. DE -GO -LA RESOURCE CONSERVATION AND DEVELOPMENT PROJECT, INC. — DESIGNATE DIRECTOR A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to designate Commissioner Finster as our Director for De -Go -La Resource Conservation and Development Project, Inc. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS — 2000 — EXTENSION SERVICE — SHERIFF — HIGHWAY PATROL — R&B PCT. 3 — BUILDING MAINTENANCE — COUNTY AUDITOR- JAHJCOMMISSIONERS COURT — LIBRARY — BULDING MAINTENANCE — COUNTY CLERK — COUNTY JUDGE — HEALTH DEPT. — ry Pp r t — rn Pr'T_ z — _TP PCT_ 3 —.TP PCT. 4 — COMMISSIONER PCT. 2 — BUDGET ADJUSTMENTS — 2001— EXTENSION SERVICE A Motion was jade by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. i Count Commissioners' Court To: Calhoun Y / /� �'i� •� CU'C� From: (Dap arcment.makin9 [his request) Date:% bu44ec for the I request an amendment to the },ear following line items in my department:, Aayadsieat 8eanon GL Aeeouat 8_ Aecauac Hame-__ ----amouac_-__ Iln--7msC, c J f ��ri iiCl Ret change is total budget for this department is: Other remarks/justification: • Ll D • 5............. i understand that my budget cannot be amended a• requested until Commiamiooara' Court approval is obtained. 1 signature of officlal/department head: Date of commissioners` Covz= approval: 412 Date posted to General Lodger account (a)= 12-15-200 9:40AM FROM CALHOUN CO. AUDITOR 361 553 4614 W BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:Y. (Department making this request) • Date: I request an amendment to the 0 budget for the ye r following line items in my department: GL Account_#_ 53h�a-- 53L) Account Name__ Net change in total budget for this department is: other remarks/justification: Amendment AmountReason__ ... ...... _._.,.. ---- SI U I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department heads Date of Commissioners' Court approval: Date posted to General Ledger account(s): • -113 12-15-200 9:40AM FROM CALHOUN CO. AUDITOR 361 553 461A BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners, Court From. 0� P(J/laL (Departtrlent making this request) • Date: I / 4--() 0 I request an amendment to the D,0013 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason r.�..---JJ----�-- ................ ------ -- oq-70 B68 — E Net change in total budget for this department is: $ �� OQ � Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 414 12-15-200 9:10AM FROM CALHOUN CO. AUDITOR 361 553 4614 12/14/2000 15:17 512-893-5309 CALHOUN CO PCT 3 PAGE 01 P. 3 BVDOET ANENDNBAIT REQVEST11 To: Calhoun County Comr:issioners' Court From: Q — (ID¢ppetment malting this request) Date: a_ ] :3-Ob • I request an amendment to the 12 0190 O O budget for the year following line items in my department: Amendment GL Account 8 Account Name Amount Reason ------ --- ------------------ ------------- ------------------- D-S3o7o A <- S(oo-lPla1R� !r/onAn v S«.o_�i:crc_ .�.�_�O 6 Het change in total budget !or this department is: g p -- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 115 12-15-200 9:11AM FROM CALHOUN CO. AUD11UK oo- -- -- BIIDGET AMENDMENT REQUEST To: Calhoun County C mmissioners' Court From: G (Depart1'nt making this request) Date: 063 budget for the I request an amendment to the year f.jjnwina line items in my department: GL Account # r-_ o- � 1160 uq. 1 I__= __ Aeeount Name... Net change in total budget for this department is: other remarksh ustification: • Amenomeuti Reason t Amoun ------------- ----- i 5 2000 • 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)e 416 12-15-200 9:12AM FROM CALHOUN CO. AUDIIUK '" ' -- BUDGET AMENDMENT RFOUEST • To: Calhoun County Commissioners' Court From: (Dep ar ment making this request) Date* (; I I request an amendment to the 000 budget for the year following line items in my GL Account-#_ n—a Iqo- ,53o30 department: llaaM- __ Account -------- Net change in total budget for this department is: other remarks/justification: Amendment -_ Amount____ $ Reago n------ I understand that my budget cannot be amended as requested until ` �, 7 Commissioners' Court approval is obtained./ Signature of official/department head: C Cpr&SkQM Date of Commissioners' Court approval: Date posted to General Ledger account(s): �:,17 12-lS-200 9:11AM rKun marl_. -_. -- SVDGET AMENDMENT Rfi4UE3T To: Calhoun County VC°mml I sinnersCourt From: i .,..�rtmant ma ina this request) Date: 1 ) , I14-Q� I request an amendment to the year) budget for the following line items in my department: Amendment ReasOn GL Account # Account Name _-mot �e c^-r- c2?1O u ■DEC 15 2000 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r: r- 418 12-15-200 9:12AM FRUM HLnU�Ia -- Bl7DGET ANENDMENT gE4IIE5T To: Calhoun County Commissioners' Court From: (Department making this request) Date: C A 0 budget for the I request an amendment to the year following line items in my department: Amendment /t 1�Account Na_}me//��(�r/�� -- Amount---- Win...,,, � oaC�• Net change in total budget for this department is: other remarks/justification: ^_ Reason ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 119 BUDGET AMMMMMT ggQUEST To: Calhoun County Commissioners' Court From: nest) (Department aking this req Date: I a -'14 00 �1on o budget for the I request an amendment to the year following line items in my department: dment _-_ Reason ------ GL Account #- 1' 116 Gb -`�Aecount-Name-�- k Net change in total budget for this department is: other remarks/justification: Amea --Mpnwunt�^_- 1q1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 420 12-IS-200 9:12AM FROM CALHOUN CO. AUDITOR 361 SS3 461A 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l �r i � a2 " Wk (Depa tment making this request) Date: i a. 140 0 • I request an amendment to the =a,000 budget for the year following line items in my department: GL Account-#^ t-15fly� )O30 -_,Account Name--- _ ham a�� Net change in total budget for this department is: other remarks/justification: Amendment Amount - Reason______ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 4�21 12-1b-LIMO �:I6Am rMWI, �,.--.. ------- -,-. ___ 80DeET �DSY! Tot Calhoun County cgam<issionerst Count rrost ?c ✓/r/� O Mev t making this request) Dates I request an anwvfteat to the budget for the (year) following line Atoms in my departments aL laaonnt ]lcoounC Yams_-_ __ amount Amendment ------8sasoa------ -��_ __ moo- S5'�3o A,tiir��o�s /r"" D e%bScr;ahons ,rS.aJ het ohaage in total budget for tsis Qeparteeiat Ate 6 Other remaz:ks/justification: eamdsrstaa�thattay budget cannot be amended as requested until coitz-L approval is obtained. signature of official/department head: Date or commi.ssionars, Court approvalt / _ $ - 00 Data posted to General iwdger account(e)s • • 422 12-15-200 9:13AM FROM CALHOUN CO. AUDITOR 361 553 4614 BUDQET AMENDMENT RE4IIE3T To: Calhoun County Commissioners' Court From: �f g,Ujk, (Department making this request) Date: L---t'l—OO I request an amendment to the apolo year budget for the • following line items in my department: GL Account # 350— (Rz-1 o Net change in total budget for this department is: Other remarks/justification: Amendment Reason _ Amount_. ----- vc-e=cen�nsne I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): I= BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _.1u��;cc b4 -the Pfkce 44 I (Department making this request) Date. /; I request an amendment to the -,1000 budget for the following line items in my department: GL Account �4 0 z,o --- Ce' 1 z 5 D JE(� 1/l " 5 3030 . )o 1) ao Amendment Account Name ---Amount D) e5 Le5.Cb _({'Cl.1/�•(!'1[/1 out CDU/Ily - b�Z !)G Net change in total budget for this department is: Other remarks/justification: S • --_----Reason-- nDoe Of ue. nbnc U5ro none r��^Prl� f��d Ilion not n eCd ed III P D +� DEC 15 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: l/ Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 424 12-15-200 9:14AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.13 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P J (Department making this request) Date: ' a--) C) • I request an amendment to the Ov0 budget for the year following line items in my department: Amendment GL Account # __ Account Name ^^ Amount Reason.�__�_ ------------- ._.^.__^^_- -------- &o - 0 t4LG o—(Wq Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,325 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department'making this request) • Date; J a, J Lf _o O 1 request an amendment to the. a 00 O budget for the year following line items in my department: GL Account-#- ' ,I'1O'Lo(OL l�o -- AccouAAnt Naame--- Net change in total budget for this department is: Other remarks/justification: Amendment �-Amount---- -- Reason ---- . I i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 426 12-15-200 9:14AM FROM CALHOUN CO. AUDITOR 361 553 461d BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �,j1Ao l4Q �2kCk (Department making this request) Date: l a.-(4-0c� • I request an amendment to the 21000 budget for the year following line items in my department: Amendment GLAccount 3# -Alcc° ou,,/nl^1'1 tName_i �_W^'_�. _- Am�o/lun/ �t_-___ lV_--- r3_r ^V_______ Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 27 12-15-200 9:15AM FROM CALHOUN CO. AUDITOR 361 553 d61d BUDGET ANENDXBNT REQUEST To: Calhoun County commissioners' Court From: W Co Comm PCt4�tj (Department making this request) Date: 1@111100 I request an amendment to the o?()0() budget for the year following line items in my department: GL_A000unt_#_ � 550- 535►0 # 5S0 -53SX Account__Name___ i� ri res �-a Net change in total budget for this department is: other remarks/justification: Amendment Amr7ount - �I I.o0 lht.o0 $ -�V Y. 10 Reason ________ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ��8 12-15-200 9:15AM FROM CALHOUN CO. AUDITOR 361 553 4614 BIIDGET AMENDMENT RfiQUfiST r. I To: Calhoun County Commissioners' Court From: R Pck- I (Department making this request) Date: • I request an amendment to the o2 �� budget for the year following line items in my department: GL Account^#_ no--, Vo "Wo - -Is:s 5 Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason ---------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • a9 12-15-200 9:15AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.18 SVDGST AMENDMENT REQtYEST To: Calhoun County Commissioners' Court y/ From: aC•t�a s, 1 J • (Department making this request) Date: (a_(y—OJ I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount ______ Reason Net change in total budget for this department is: Other remarks/justification: C�aaaaaaaC��- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 430 12-16-200 9:16AM FROM CALHOUN CO. AUDITOR 361 553 4614 NEE SODaET �Q�Z Tot Calhoun Conntp Commlasios►ara• Court From: (P3y f (Departaent mekiW is request) Dates 0. 1 regnest an amendment to the o �) budget for the ear following line items in IDy department: • aaeudmwt Of'-h000nnt.f- -- 7►aoouat Base--- -- ---- ---Rai- r----- r Not swage is total budget for tsie depasta"t is$ 8 � other remarks/justification: s %Mdsrstand that sp basdgat aane:ot be amended as requested until co malaaioueraI Court approval is obtaisxd. Sigaaturs of Affioial/department heads Date or cammiaaionere' Court approval: c Date posted to General Ledger a000unt(s)s 31 • To: Calhoun County Commissioners' Court From: �A�{t�n tip,. SonwftCs (Department making this request) Date: ( 0 —45-00 I request an amendment to the O 01 budget for the year following line items in my department: Amendment GL Account # Account Name --- - » Amount ------ Reason ------ --- -------------n------- - Ito - t, k r-t n o ©CEO • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • gignature of official/department head: Date of Commissioners' Court approval: pate posted to General Ledger account(s): 432 L.d Vl9V £SS l9E 2i01IOflt+ "00 NrIOH7VO WOtid WdZZ'6 00Z-51-Z1 Is 0 DISTRICT CLERK — JP PCT. 5 — EXTENSION SERVICE MONTHLY REPORTS The District Clerk, JP Pet. 5 and the Extension Service presented their monthly reports for November, 2000 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be accepted as submitted. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. GENERAL DISCUSSION Judge Marshall asking if we needed a follow-up on the subdivision requirements. Commissioner Belk stated that we needed to hire an engineering firm to look at it to be sure that it is structurally sound and turn it over to an attorney to finish it out. Commissioners Belk and Finster have not had a chance to meet on the subject. Judge Marshall said we received a copy from the Texas Department of Transportation regarding materials request. This was discussed by the Court. ACCOUNTS ALLOWED — COUNTY Claims totaling $62,653.31 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment as submitted. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. GENERAL DISCUSSION Commissioner Floyd discussed adjustment to the U. S. Cellular tower and the communications system. Commissioner Floyd stated that he received a letter from an attorney representing issues and a claim from Anita Koop of the Port Alto area. He has answered the letter saying this is going to tie in some with the Derrick Timmons case; a road was put on their property in 1945 and she wants compensation for it and also a culvert put in there. Judge Marshall discussed a permit for construction at Sunilandings which has been challenged. Leonard Kuenfke wants a permit to build a bait stand in the area that is considered a residential property. APPOINTMENT OF COURT MEMEBERS TO ATTEND TEXAS DEPARTMENT OF TRANSPORTATION PUBLIC HEARING Commissioner Balajka stated that he would like for the State, the two drainage districts and the County to work together on the drainage in the Big Chocolate areas before the widening of US Highway 87 from Placedo to Port Lavaca is done, Ruben Petrusek and Bob Eng with Texas Department of Transportation spoke to the Court regarding the drainage problems. Commissioners Finster and Balajka are to attend the Public Hearing with Texas Department of Transportation on January 10, 2001 in reference to widening of Highway 87. THE COURT ADJOURNED. 133 SPECIAL DECEMBER TERM HELD DECEMBER 29, 2000 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 29th day of December, A.D., 2000 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Leroy Belk Michael J. Balajka H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Belk led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the minutes of September 29, 2000 meeting be approved. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BIDS AND PROPOSALS — INDIGENT DRUGS According to the County Auditor's Bid Tabulation, The Pharmacy and The Prescription Shop were tied for low bid for Indigent Drugs for 01-01-01 to 12-31-01. After a flip of the coin, The Pharmacy was awarded the bid. (Bids were opened and read by the County Auditor on December 11, 2000 and the County Auditor's Tabulations were accepted and low bids awarded on December 15, 2000. MEMORIAL MEDICAL CENTER— NEW ADMINISTRATOR AND FINANCIAL OFFICER Judge Marshall informed the court that Elwood `Buzz" Currier would be the new administrator of Memorial Medical Center and Saud Makhail, the chief financial officer. MEMORIAL MEDICAL CENTER — MONTHLY FINANCIAL REPORT Judge Marshall advised the Court that Memorial Medical Center would not present a monthly financial report this month. 10 �234 BIDS AND PROPOSALS — LEASE OF OLD LANDFILL SITE FOR HAY BALING A Motion was made by Commissioner Balajka and seconded by Commissioner Belk that the County Auditor be authorized to advertise for bids for a lease at the old landfill site for harvesting hay in accordance with the current lease agreement form. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. (See current lease agreement in Vol. 19, pg. 565 and pg. 640.) • JAIL ELEVATOR PROJECT — REPORT FROM CHARLES CROBER, BUILDING SUPERINTENDENT Charles Crober, Building Superintendent, reported that the jail elevator project is completely installed and operational but he is not ready to accept it as substantially complete at this time. THYSSEN DOVER ELEVATOR 0913488 REMIT TO: PO BOX 1262 MEMPHIS TN 38101-1262 SOLD ARLENE N. MARSHALL CUSTOMER NO: 0003777 TO: CALHOUN COUNTY, TX. 211 SOUTH ANN ST. INVOICE DATE: 12/15/2000 SUITE 217 INVOICE NO: 0913488 PORT LAUACA TX 77979-0000 - JOB NUMBER: 077PL6411 CODES: 48 029 177 00 04 CONTRACTg: RE: CALHOUN CTY CTHSE SU8-CONTQ: 99-08-15HF PORT LAVACA TX CUST POQ: - CALHOUN COUNTY CONTMCTOR JOBS: 99-08-15HF • TO: INVOICE FOR ELEVATOR WORK CONTRACT PRICE 66,575.00 • VALUE OF MATERIAL AND/OR LABOR FURNISHED TO DATE 66,575.00 66,575.00 LESS PREVIOUS BILLINGS 59,917.00 NET AMOUNT DUE AND PAYABLE 6,658.00 PAYMENT IN FULL DUE AT FINAL ACCEPTANCE IF REMITTING DIFFERENT AMOUNT PLEASE GIVE AMOUNT AND REASON, T14MK YOU: S PLEASE CALL 800-330-9730 FOR QUESTIONS CONCERNING: INVOICE PAM LOWE FAX NUMBER 662-342-4352 WAIVERS: NANCY STEGALL ExT. 4148 EXT: 4565 INVOICES ARE DUE WHEN RENDERED CREDIT MGR VIRGINIA HOLDEN ExT: 4365 Goa & of Smle.e eewreE 4T tMe Involve ware Woduced N GGWR ec, wIM U ,Wu'.. el Ur 1e leGe, 11r de W el I'm, o cmenGCA, CBB02B-01 REMITTANCE FMO77 1C3J APPLICATION AND CERT711CATE FOR PAYMENT GTI7 PROJECT: CALHOUN CTY CTISE ARLENENMARSHALL LOCATRRJ; PORTLAVAQh Tx CALHOUN COUNTY Inc 211 SOUTH ANN ST STE 217 PORT LAGCA TK no" SCt NLN,f5HF TWSSEN COVER ELEVATOR CO P O Box 12e2 MEMPHIS TN 33101-1252 THYSSENDOWRJOB3 077FLM11 CONTPACTORSAPPLICATION FOR PAYMENT _— -- -- App6g6on4m WPIM"McrowIbM ,In Wms;.Ibn Mmer ConMn COnemoDan SRAM 4 eMrJIM. 1.0NGIRALFA7JIRACT SUM... ... ..... _.... _............................ .......f M,MS 2"d"mby Cherye ONeo._.....__.... _.... _... ....__ ........ _.._........ _._... __,_i 0 3. CONTRACT SUM TO DATE S. 1•A ON, 2) .... _... ...... _............... ... _........ IS 30.06 A. TOTAL COMPLETED O STORETJ TO DATE ....... _. .... _............ _........ ........ .......f M,573 S. RETJJNAGE ... .... _..... ....._.............. ... .... ...... ..... ..... ..... ..... _........ _ ..... ........... ... .... .......i 0 6. TOTAL EARNED IEEE RETANNGE........................................... ... ..... ..f M,MS (LMAIeMLar STobT) 7. LESS: CERTIFICATES FOR PAYMENTS.__ .. ..... ...... .... .... _. _....... _.._.. __... f 59.917 Bar a Oarll pM CeN6o4) e. CURRENT PAYMENT DUE...... _...................... .... _.................. ........ _.._....,..3 B,6M 0.8ALANCETO FlNISH, PLUS RETNRAGE......_ ....... _.... .... _..... ......... ...............f 0 (LJna 31re IJne 6) (CHANGE ORDER SUMMARY AMMONS DEDUCTIONS I ITobl CHenpM FpMowe IW OA I I I I I— I INETCHANGE$bJChrpe 010M I I PMOUNTCERLIFfED....._...__... ..... _.......... ....... f Iappse elmlwtlNl eem51i1uMW mlfenfmmme enwR +oPMe M. GTE PAGE 1 OF 2 ---- APPLICATION NO: APPLICATION GTE: IviSA)0 PERIOD FROM, C TO PERIOD TO: CONTRACT FOR: EUN%TORVJORK — CONTRACT GTE; PY0 .tl0 = CFATFiGTION,AFFlGVRANO WAVER OF FULIENN T • f HEREBYCERTPYTJNYTHE V.ORK PERFORMEDANDTHE tMMRMLS WPPUED TO GTEAS SHOVM REPRESEKTTHE ACTUALVALUE OFACCOMPUSNIVENT UNDER THE TERA1.4 OF THE C0NTRAOT D000NEM MD ALL AUTHORMD CHANGM. RELATIMTO THEABOVE PROJECT. ALL ORDES,MATERWMEN,ANDSUBCOtJiMCTORSOFTHECOMPANYHAVE BEEN PND FOR THE VNTLi(IABOR ARDATR MATERAL, MACHINERY. EQUIR .ANDFUELMRMWMBYTHEM1 THECOMPANYFORTHE PTLOIECTTOTHEFULLEJDE TSUMSWEREDUETOBNDPARTESAND TIECOMPANY1 PREVIWSLYRECEIVEDPAYMENTFORTHEVRJRILTABOR MATERIAL, MACHINERY, EOU IPAENT. AND FUEL SO FURNISHED BY SND PARTIES. FURTHEPMgt� IN CONSIDERATION OF THE PAYMENTS RECEIVED. AND UPON RECEIPT OFTHE AMOUNTOF THIS REQUEST. THE UNDERSIGNED ODES HEREBY WAIVE. RELEASE AND REUNOUISH ALL CLAN OR RIGHT OF UEN WICK THE UNDERSIGNED MAY HAVE UPON THE PREMISES ABOVE DESCRIBED TO TIRE E%IEIR OF AGTI W. PAYMENTS RECEIVED. SU OR TINY 1OOVER ELEVATOR CO Sr. GTE IVI5N0 m Low CONSTRUCTION COORDINATOR Sob oL TENNESSEE Nat,,y flbBc • - �` BemeN KML6M My CarNesM E+01m�'IMar9?. . OR Na4O PW6c —_—Nb SbpN My Cmminbn ExpIma WIWI CONTINUATION SHEET DOWER JOM OTTMMII PAGE 2OF2 APPUCATONANDCERTFICATEFORPAVMENT,wnbiNn9 PERIOD TO: APWGTIONNO. a la48m3'e agMO CrtlAolbf b eDAtlre1 In MIM91MSIMow,emounuN WbObme IIYM63W. JOB NAME: CALHOUNCN CIHSE GTE OF APPLICATION: 12H 590 A B C D E F G H I MRK TOTAL BALANCE ACTUAL COMPLETED COMPLETED& TO FINISH STORED ITEM - SCHEDULED PREVIOUS THIS STORED % LESS RETNNADE MATERIAL NO. DESCRIPTION OF VJORK VALUE APPLICATION PERIOD TO GTE COMPLETED (CF) TO GTE I ENWPREPROWOTION 7.060 7,9M 0 T,9B9 t0014 0 2 MOBILRATION L U935 1.255 0 1,966 100% 0 3 AOJUSTIND L 1,332 L= 0 I'm 10011 0 e OILORAULJCJACK M 3,013 3.m 0 3,063 I00% 0 0 L 2,692 2,603 0 2,692 100% 0 5 CAR SUNG M 2.007 2,OM 0 ;CST 100% 0 0. - L 1.017 1,117 0 1.817 100% 0 0 HOISTACCESS M 6,251 5,36I 0 6,2M 1" 0 0 L 4.016 4,e11 o 4,e15 t60% 0 7 SIGNAL FUTIORES M 2172 Z172 0 2,172 Im 0 0 L 1.209 1,9W 0 I.ow 100% 0, e CONIA0l1ER M e,M7 I EMI 0 A,MI 100% 0 I L 4,0 4,097 0 A,61 100% 0 , 9 POWERUNIT M 3,879 3,M9 0 5,679 100% a L 3,410 1,410 0 3,410 100% 0 t0 ENTRANCES M 1.27e 1,97e 0 I've 100% 0 a - L 1.739 1.739 0 1,139 10011 0 It CAB M 3,N7 3U7 0 3,M7 Im 0 0 3,030 5,030 100% 0 12 DOOR OPERATOR M ;009 11,850 2,209 2,002 100% 0 0 I I L 2,07 1.671 ;SM 2,6M 100% 0 i I i i mrs, B8676 M.3M S.AM BB.576 100% 0 _ _ 0 ,136 TEXAS GENERAL LAND OFFICE COASTAL LEASE A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to authorize the County Judge to enter into a Lease Agreement with the Texas General Land Office for Coastal Lease No. C L 20000005. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. STATE OF TEXAS COUNTY OF CALHOUN The State of Texas COASTAL LEASE NO. CL20000005 KNOW ALL BY THESE PRESENTS: This Coastal Lease No. CL20000005 (the "Agreement") is issued by virtue of the authority granted in Chapter 33, TEX. NAT. RES. CODE ANN. and Title 31, TEX. ADMIN. CODE, Chapter 155 and all amendments thereto, and all other applicable statutes and rules, as the same may be promulgated and/or amended from time to time. ARTICLE 1. PARTIES 1.01. In consideration of the mutual covenantsand agreements set forth herein, the STATE OF TEXAS, acting by and through the School Land Board and its Chairman, David Dewhurst, Commissioner of the General Land Office (the "State"), hereby authorizes Calhoun County (the "Lessee") whose address is 211 South Ann, Port Lavaca, TX 77979- 4249, telephone number (361) 857-2211, to use the "Premises" (defined below) for the purposes identified in Article V below. ARTICLE II. PREMISES 2.01. The coastal public land Lessee may use is described as follows: A portion of State Tract Number 2A, Lavaca Bay, Calhoun County, Texas (the "Premises"). The Premises are further described and depicted on Exhibits A, B, and C, attached hereto and incorporated herein by reference. 2.02. Lessee acknowledges and agrees that when any authorized improvements are placed on the Premises, the location of such improvements shall thereby become fixed at such location and shall not be changed except by a written amendment to this Agreement. 2.03. LESSEE HAS INSPECTED THE PHYSICAL AND TOPOGRAPHIC CONDITION OF THE PREMISES AND ACCEPTS THE SAME "AS IS", IN ITS EXISTING PHYSICAL AND TOPOGRAPHIC CONDITION. THE STATE DISCLAIMS ANY AND ALL WARRANTIES OF HABITABILITY, MERCHANTABILITY, SUITABILITY, FITNESS FOR ANY PURPOSE, AND ANY OTHER WARRANTY WHATSOEVER NOT EXPRESSLY SET FORTH IN THIS AGREEMENT. THE STATE AND LESSEE HEREBY ACKNOWLEDGE AND AGREE THAT USE OF THE TERM "GRANT" IN NO WAY IMPLIES THAT THIS AGREEMENT IS FREE OF LIENS, ENCUMBRANCES AND/OR PRIOR RIGHTS. NOTICE IS HEREBY GIVEN TO LESSEE THAT ANY PRIOR GRANT AND/OR ENCUMBRANCE MAY BE OF RECORD AND LESSEE IS ADVISED TO EXAMINE THE RECORDS IN THE ARCHIVES AND RECORDS DIVISION OF THE GENERAL LAND OFFICE, 1700 NORTH CONGRESS AVENUE, AUSTIN, TEXAS 78701-1495, AND ALL RECORDS OF THE COUNTY IN WHICH THE PREMISES ARE LOCATED. LESSEE IS NOT RELYING ON ANY REPRESENTATION OR WARRANTY OF THE STATE REGARDING ANY ASPECT OF THE PREMISES, BUT IS RELYING ON LESSEE'S OWN INSPECTION OF THE PREMISES. CL20000005 1 newd.doc V 2.1 jcrow i�3'7 ARTICLE III. TERM 3.01. This Agreement is for a period of five (5) years, beginning on December 1, 2000, and ending on November 30, 2005, unless renewed or terminated as provided herein. ARTICLE IV. CONSIDERATION AND TAXES 4.01. As consideration (the "Consideration") for the right to use the Premises, Lessee agrees to pay the State the sum of Twenty-five and 00/100 Dollars ($25.00) as a filing fee. No other consideration is required. 4.02. In addition to the above, Lessee shall pay and discharge any and all taxes, general and special assessments, and other charges which during the term of this Agreement may be levied on or assessed against the Premises or any improvements constructed or installed thereon (the "Taxes"). Lessee shall pay such Taxes at least five (5) days prior to the date of delinquency directly to the authority, official or entity charged with collection. Lessee may, in good faith and at its sole cost and expense, contest any Tax and shall be obligated to pay the contested amount only if and when finally determined to be owed. ARTICLE V. USE OF THE PREMISES 5.01. A. In connection with Lessee's use of the Premises, Lessee may construct and/or maintain the following improvements: a public recreational park of a 2.05 acre (89,280 square feet) area of fill and bulkhead; an 8' x 200' wooden walkway with an 8' x 100' T-head, and a 4' x 50' wooden dock, encumbering a total of 2,600 square feet; a 15' x 75' concrete boat ramp and a 25' x 25' concrete boat ramp, encumbering 1,750 square feet; two areas of concrete rubble rip -rap encumbering an additional 18,060,square feet; a dredged channel (25' x 200'),encumbering 5,000 feet; for a total project encumbrance of 116,690 square feet, as depicted on Exhibits attached hereto and incorporated herein by reference (the "Improvements"). Lessee shall not use the Premises for any other purpose without prior written consent from the State, which consent may be granted or withheld in the State's sole discretion. Lessee is specifically prohibited from using or permitting the use of the Premises for any commercial or illegal purpose. Provided the State does not unreasonably interfere with Lessee's use of the Premises, the State may use or permit the use of the Premises for any purpose consistent with Lessee's use of the Premises. B. Lessee shall comply, and cause its officers, employees, agents, representatives, contractors and invitees to comply, with applicable laws, ordinances, rules and regulations of all governing authorities with jurisdiction over the Premises. Lessee is specifically notified of its need to comply with laws and regulations enacted for the purpose of protecting and preserving public lands and waters. C. Lessee shall permit the State's agents, representatives, and employees to enter into and on the leased premises at all reasonable times for the purpose of inspection and any other reasonable purpose necessary to protect the State's interest in the leased Premises. D. Lessee may not charge any holder of a valid mineral lease or other grant of interest from the State for surface damages for the use of the leased Premises. All such damage payments shall be made directly to the State. Lessee, however, may seek compensation for damages to personal property in an action against the holder of a valid mineral lease or other grant -of -interest issued by the State. This damage limitation in no way limits the liability of third parties in an action at law for damages inflicted upon Lessee by acts of negligence. E. Except as otherwise provided herein, Lessee shall have the right to file a criminal complaint or institute civil proceedings to protect Lessee's right of possession and leasehold interest in the leased Premises. F. Lessee shall use the highest degree of care and all appropriate safeguards to prevent pollution of air, ground and water in and around the Premises, and to protect and preserve natural resources and wildlife habitat. In the event of pollution of or damage to natural resources in or around the Premises which is the result of an act or omission of Lessee, its officers, employees, agents, representatives, contractors, and/or invitees, Lessee shall immediately notify the CL20000005 jcrow newd.doc V II C J 438 State and undertake all required and appropriate action to remedy the same. Lessee shall be liable for all damages and/or mitigation to the Premises and public lands and waters as a result of such act or omission. G. LESSEE IS EXPRESSLY PLACED ON NOTICE OF THE NATIONAL HISTORICAL PRESERVATION ACT OF 1966, (PB-89-66, 80 STATUTE 915; §470) AND THE ANTIQUITIES CODE OF TEXAS, CHAPTER 191, TEX. NAT, RES. CODE ANN. AND ALL AMENDMENTS THERETO. IN THE EVENT THAT ANY SITE, OBJECT, LOCATION, ARTIFACT OR OTHER FEATURE OF ARCHEOLOGICAL, SCIENTIFIC, EDUCATIONAL, CULTURAL OR HISTORIC INTEREST IS ENCOUNTERED DURING THE ACTIVITIES AUTHORIZED BY THIS AGREEMENT, LESSEE WILL IMMEDIATELY CEASE SUCH ACTIVITIES AND WILL IMMEDIATELY NOTIFY THE STATE AND THE TEXAS HISTORICAL COMMISSION, P.O. BOX 12276, AUSTIN, TEXAS 78711, SO THAT ADEQUATE MEASURES MAY BE UNDERTAKEN TO PROTECT OR RECOVER SUCH DISCOVERIES OR FINDINGS, AS APPROPRIATE. 5.02, A. Lessee's use of the Premises is subject to compliance with the following covenants, obligations and conditions (the "Special Conditions"): None. B. Prior to undertaking construction or installation of Improvements on the Premises, Lessee shall provide written notice of the terms of this Agreement, including the Special Conditions, to each person or entity authorized by Lessee to perform any such activity on its behalf. Lessee shall retain a copy of each such written notice provided to its agents, representatives, employees, and/or contractors under this provision and, if a dispute arises concerning construction or installation of the Improvements, Lessee shall provide the State with a copy of all applicable notices within ten (10) days of the State's written request. Lessee's failure to maintain and provide each required written notice shall constitute a default under this Agreement. 5.03. If Lessee fails to maintain and/or repair Improvements in good condition and repair, such failure shall constitute a default under this Agreement and the State may, at its option, terminate this Agreement upon written notice to Lessee or pursue a remedy under Section 51.3021, TEX. NAT. RES. CODE ANN. and all amendments thereto. If Lessee constructs improvements other than those authorized in Article V, such improvements shall constitute illegal structures and the State may, at its option, terminate this Agreement or pursue a remedy under Section 51,302, et seq., TEX. NAT. RES. CODE ANN. and all amendments thereto. ARTICLE VI. ASSIGNMENTS AND SUBLEASES 6.01. LESSEE SHALL NOT ASSIGN THIS AGREEMENT OR THE RIGHTS GRANTED HEREIN, OR SUBLEASE ANY PORTION OF THE PREMISES, IN WHOLE OR PART, TO ANY THIRD PARTY FOR ANY PURPOSE WITHOUT THE PRIOR WRITTEN CONSENT OF THE STATE, WHICH MAY BE GRANTED OR WITHHELD IN THE STATE'S SOLE DISCRETION. ANY UNAUTHORIZED ASSIGNMENT OR SUBLEASE SHALL BE VOID AND OF NO EFFECT, AND SUCH ASSIGNMENT OR SUBLEASE SHALL NOT RELIEVE LESSEE OF LIABILITY UNDER THIS AGREEMENT. ARTICLE VII. INDEMNITY 7.01. LESSEE AGREES TO INDEMNIFY AND HOLD THE STATE, ITS SUCCESSORS, ASSIGNS, OFFICERS, AGENTS, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES (THE "INDEMNIFIED PARTIES") HARMLESS FROM AND AGAINST ALL CLAIMS, PROCEEDINGS, ACTIONS, DAMAGES, JUDGMENTS, LIABILITIES, AWARDS AND EXPENSES WHATSOEVER, INCLUDING STRICT LIABILITY CLAIMS (THE "CLAIMS") WITHOUT LIMIT AND WITHOUT REGARD TO THE CAUSE OR CAUSES THEREOF OR THE NEGLIGENCE OF THE INDEMNIFIED PARTIES, THAT MAY BE BROUGHT, INSTITUTED OR AWARDED ON ACCOUNT OF OR GROWING OUT OF ANY AND ALL INJURIES OR DAMAGES, INCLUDING DEATH, TO PERSONS OR PROPERTY RELATING TO OR RESULTING FROM, DIRECTLY OR INDIRECTLY: (1) ANY OCCURRENCE IN, UPON, AT OR FROM THE PREMISES OR ANY PART THEREOF, OR (11) THE USE OR OCCUPANCY OF THE PREMISES OR ANY PART THEREOF, TOGETHER WITH ANY AND ALL LOSSES THERETO, INCLUDING, WITHOUT LIMITATION, ALL COSTS OF DEFENDING AGAINST, INVESTIGATING AND SETTLING THE CLAIMS. IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION 7.01 IS AN INDEMNITY BY LESSEE TO INDEMNIFY AND PROTECT THE INDEMNIFIED PARTIES FROM THE CONSEQUENCES CL20000005 3 mwd.dac V 2.1 • Icrow s39 OF THE INDEMNIFIED PARTIES' OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS A CONCURRING CAUSE OF THE CLAIM. THIS INDEMNITY SHALL HAVE NO APPLICATION TO ANY CLAIM WHERE THE CLAIM RESULTS FROM THE SOLE NEGLIGENCE OF THE STATE. LESSEE'S OBLIGATION OF INDEMNITY SET FORTH HEREIN SHALL SURVIVE EXPIRATION OF THIS AGREEMENT. ARTICLE VIII. DEFAULT, TERMINATION AND EXPIRATION 8.01. If Lessee fails or refuses to remedy a default under this Agreement within thirty (30) days of the State's written notice specifying such default, the State may terminate this Agreement by sending written notice of termination to Lessee in accordance with Article IX. Upon the effective date of such notice, this Agreement shall terminate and neither party shall have any further rights or obligations except for those accruing prior to the effective date of termination and/or those which specifically survive termination of this Agreement. 8.02. Unless waived in writing by the State prior to termination of this Agreement, Lessee shall, within one hundred twenty (120) days from the termination date, remove all personal property, structures and improvements (including, without limitation, the Improvements) from the Premises and restore the Premises (and all other property affected by Lessee's removal activities) to the same condition that existed prior to the placement, construction, or installation thereof on the Premises. Lessee's activities shall be conducted in accordance with General Land Office guidelines in effect at the time of such activity, including, without limitation, specific techniques required for protection of natural resources and mitigation, or payment in lieu of mitigation, for damages resulting from removal activity. Upon such termination Lessee shall notify the State in writing within ten (10) days following completion of Lessee's removal and restoration activity. Lessee's obligations to perform or undertake any specific activity under this Agreement, including the foregoing removal provision, shall survive termination of this Agreement. ARTICLE IX. NOTICE AND INFORMATION REQUIREMENTS 9.01. A. Any notice given under the terms of this Agreement shall be in writing and either delivered by hand, by facsimile or sent by United States first class mail, adequate postage prepaid, if for the State, to Deputy Commissioner, Asset Inspection, 1700 North Congress Avenue, Austin, Texas 78701-1495, and if for Lessee, to e Calhoun County, 211 South Ann, Port Lavaca, TX 77979-4249. Any parry's address may be changed from time to time by such party by giving notice as provided above, except that the Premises may not be used by Lessee as the sole notice address. No change of address of either party shall be binding on the other party until notice of such change of address is given as herein provided. B. For purposes of the calculation of various time periods referred to in this Agreement, notice delivered by hand shall be deemed received when delivered to the place for giving notice to a party referred to above. Notice mailed in the manner provided above shall be deemed completed upon the earlier to occur of (i) actual receipt as indicated on the signed return receipt, or (ii) three (3) days after posting as herein provided. 9.02. Lessee shall provide written notice to the State of any change in Lessee address within ten (10) business days of such change. 9.03. Lessee shall provide the State with information reasonably requested in writing within thirty (30) days of such request. ARTICLE X. MISCELLANEOUS PROVISIONS 10.01. Neither acceptance of Consideration or any other sum payable under this Agreement (or any portion thereof) by the State, nor failure by the State to complain of any act or omission of Lessee, shall constitute a waiver by the State of its rights under this Agreement. Waiver by the State of any covenant, duty or obligation of Lessee under this Agreement shall be in writing and signed by a duly authorized representative of the State. Waiver by the State shall be limited to the act or omission specified in writing and shall not constitute a waiver of any other covenant, duty or obligation of Lessee under this Agreement, whether of the same or different subject matter. CL20000005 jcrow newd.doc V 2.1 r: • C ME • • 10.02. All monetary obligations of the State and Lessee (including, without limitation, any monetary obligation for damages for any breach of the respective covenants, duties or obligations of either party hereunder) are performable exclusively in Austin, Travis County, Texas. 10.03. Lessee shall, prior to the expiration of thirty (30) days after the date of this Agreement, execute record in Calhoun County, Texas at Lessee's sole cost and expense, and return either the original or a file -marked copy of the original Memorandum of Coastal Lease attached hereto as Exhibit "D" and incorporated herein by reference for all purposes. In the event Lessee fails to do so prior to the expiration of such thirty (30) day period, the State may declare such failure an "Event of Default", without the necessity of notice to Lessee, or execute a Memorandum of Lease setting forth the terms and provisions of the Agreement and record same at Lessee's cost and expense. In the event the State elects to record a Memorandum of Lease, the cost of recording same shall be deemed "Rent". 10.04. This instrument, including exhibits, constitutes the entire agreement between the State and Lessee and no prior written or oral or contemporaneous oral promises, warranties or representations shall be binding. This Agreement shall CL20000005 • crow newd.doc V 2.1 IN TESTIMONY WHEREOF, witness my hand and the Seal of Office. LESSOR: THE STATE OF TEXAS am David Dewhurst Commissioner, General Land Office Chairman, School Land Board APPROVED: Contents: Legal: 74C/ Deputy: Executive: CL20000005 jcrow P LESSEE: CALHOUN COUNTY By: (Signature) (Printed Name) Date: newcl.doc V 2.1 • • • 442 49 •' C li'Fi ! :r r t V y � }.a L. .. „•:.. "...ilri r „ � ei y EXHIBIT A -,. ' _. Calhoun County _.___:... , :...... T CL20000005 " e '°n SU6MERGED AREA MAP +N%-313 49 LaVAfA DAY CALHOLN AND VICTC PY.COUNTIES c A -qr EXHIBIT B Calhoun County CL20000005 LO WIa tz�M 25' x 200' channel 3' high wooden bulkhead 15' wide concrete rubble rip -rap n ■ v d J ^. D U) v a, lL ......... con..1....... .. s _ 2 4' x 50 dock New boat ramp 15' x 75' high concrete bulkhead State Owned Lands B' x 100' t- 15' wide concrete rubble rip -rap rope fence 350 ft.natural sand beach zs Private Property " Paved area son .......► Boat r4np 8� \ 8" concrete border Lavaca Bay 350 ft.nalural sand beach Paved area 8" concrete border Insert Culvert Wetland 2 each o o: x U0 ZZ n. .. etlandy�yG Road �� Cutven TITLE: Calhoun County (CL20000005) DATE OF INSPECTION: 4/4/2000 Company: Texas General Land Office Creator: SBuschang EXHIBIT C 0 0 e BUDGET ADJUSTMENTS - INDIGENT HEALTHCARE/COMMISSIONER COURT/CONTINGENCIES/RABIES CONTROL - LIBRARY - JAIL - JAIL/COMMISSIONER COURT - SHERIFF - BUILDING MAINTENANCE - AIRPORT - R&B PCT 1- R&B PCT 2 - R&B PCT 3 - CONSTABLE PCT 2 - CONSTABLE PCT 3 - MISCELLANEOUS - JP PCT I - COUNTY AUDITOR - TREASURER - COUNTY JUDGE - DISTRICT CLERK - JP PCT 3 - DISTRICT ATTORNEY - COUNTY CLERK - APPEALS COURT - JUVENILE COURT - WASTE MANAGEMENT - JP PCT 4 - JP PCT 5 - JUVENILE COURT - CRIME VICTIMS ASSISTANCE - VETERANS SERVICES - LIBRARY TELECOMMUNICATIONS CAPITAL PROJECT - COMMISSIONERS COURT - RABIES CONTROL - MISCELLANEOUS/COMMISSIONERS COURT - COUNTY COURT AT LAW/CONTINGENCIES - COMMISSIONER PCT 2 - R&B PCT 4- EMERGENCY MANAGEMENT - PORT LAVACA FIRE PROTECTION - 2000 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the Budget Adjustments be approved as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 12-27-200 9:26AM FROM CAL -1cLN CO. ALL) l I t as I cv ..o .. - BUDGET AMMMMENT REQUEST To: Calhoun County Commissioners' I1 /Court From; ��,,�t�L1,��0�1A��A, ,!� 1 1�,�._ �aJo�J� \3��I (Department making thi request) Date: II.'o�. l-nO I request an amendment to the pa o budget for the year following line items in my department: ?G+L^Account N- 31.0- (oo55b d o-53-30 -230- sal 3'l0� '1d10c7 Amendment Amount 00� 00 co 0 o I Reason ----- bC� 74QA Net change in total budget for this department is: $ DEC / 9 W aov=-:a�eavav Other remarks/justification: i i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger accoumt(s): • • 446 12-27-200 9:27AM FROM CALHOUN CO. AUDITOR 361 553 4614 P. 7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depart ent making this request) Date: I a-a:7-100 • I request an amendment to the 10010 budget for the year following line items in my department: Amendment GL Account # Account Name Amount.... _ Cvrocain U ,oa--l4o 6o3 [ i LP 1 • Net change in total budget for this department is: other remarks/justification: • Reason_._--_ A + _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 147 12-27-200 9:27AM FROM CALHOUN CO. AUDITOR 361 553 A614 P. 8 HIIDGET Amz=xzNT REQUEST To: Calhoun County Commissioners' Court From: ��` irGl( �i (Department making this request) • Date: la-Ia -Od I request an amendment to the Q000 budget for the year following line items in my department: Amendment unt Name Amount---- f) g-le-a-Js-e;n ------ ---2-. G_Ll{ _t',1Ci2\ L-gc best ULI' id9} }Abc-e�oiu3bt Y-t-Kl- *U- L�br- P, i°° G 1- - 53 t o -0-01 2255o_ Li b g a r c k 7{. Ub I.`IpS Lahrary baolC� 1a5.00 — 'os oo7 I Fo - 54c�3o u Q n I�}D -i(b5U Li �;rnr,r �D00" 3t .00 '�olG r enc�i r ala.6o • 'L. Ora(-4 b06o S od Net change in total budget for this departme DEC Other remarks/justification: ; _l as I understand that my budget cannot be amended as er until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 12-27-200 9:28AM FROM CALHOUN CO. AUDITOR 361 553 4614 M To: CalhounCountyCommissioners$ Court From: Ll rgr (Department making this request) Date: �a-la--00 • I request an amendment to the u�Daz budget for the following line items in my department: G_L_ Acco_unt --_Account Name I {t> La�Soo t G chine rno lakpaMe L±o-`(o550 Lbroa-d —b-AS �4()-b39-D _Miseellanaws 140-105,50 Library hooks 140 - 1 -1 q o 'PoS+aq e, 1 FU-7o550 _l ibrArJ bpOKS 40 - 6iTlo PrCQrams 1�,� Llbrarrbooks I q0 - "l qa 7ekephon e to -1 D55b L broar oo KS • Net change in total budget for this department is: other remarks/justification: Amendment Amount ------.�' -------Rleason.- 2 1 i remafnSn9 bQdS �g oo- oo7 a`i• Do /,48 4,OD7 4B4-oo � a7.oa H DEC 'L 9 20M I understand that my budget cannot be amended s e until Commissione;sl court approval is obtained. Signature of official/department head: A —A op", CLgry Date of Commissioners, Court approval: Date posted to General Ledger account(s): A9 12-27-200 9:28AM FROM CALHOUN CO. AUDITOR 361 S53 461A P.10 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Lda t making this request) • (Departme Date: (a- la -00 I request an amendment to the a000 budget for the year following line items in my department: Amendment GL AecouAt # Account Name Amount """"___Reason """""'""" 7 aypl --Zr c1 rt�� < i ar(o oo-7 I rt, eeet lub�i, Lahrar b Lo I2►fo-.60 00 � i , 3 6B 7 I ` o --10550 1_1 bCarq books-- I , 368 .v0 Net change in total budget for this department is: S li --_-_ ----- ---- DEC Z 9 20 , other remarks/justification: , I understand that my budget cannot be amended as requested until Commissione4s' Court approval is obtained. Signature of official/department head: ` Date of Commissioners' Court approval: Date posted to General Ledger account (s): • 450 12-27-200 9:28AM FROM CALHOUN CO. AUDITOR 361 553 6616 P. 11 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 � _ al- 613 • I request an amendment to the a0 0 3 budget for the year following line items in my department: Amendment GL Account # Account Name Amount --- ____ PAA . (0) 9!5 639ao • Net change in total budget for this department is: Other remarks/justification: • C Reason i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �51 12-27-200 9:29AM FROM CALHOUN CO. AUDITOR 361 553 661d P. 12 BIIDGET AMENDMENT REQII83T To: Calhoun County Commissioners' Court From: Chia (Department making this request) • i Date, a-- o (� I request an amendment to the 0©v budget for the year following line items in my department: Amendment GL Account # Account Name Amount^_____Reason -- - �_ - 1 o- t aAp Net change in total budget DEC 9 for this department is: $ Q Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 452 12-27-200 9:29AM FROM CALHOUN CO. AUDITOR 361 553 4614 P. 13 BUDGET AMENDMENT REQUEST To: Calhoun, County Commissioners' Court From: --� (Departmeni making this request) Date: O� • I request an amendment to the a-p o J budget for the year following line items in my department: GL_Acc//o�ugnt-#_ Account Name ^_ • Net change in total budget for this department is: other remarks/justification: Amendment -- Amouat- DEC t 9 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): ,L* 12-27-200 9:29AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.14 BUDGET AMENDMENT REQUfiST To: Calhoun County Commissioners' Court From: (Department making this request) • Date: 1 a-4S-do 1 request an amendment to the nR budget for the year following line items in my department: Amendment G_L Acc_ou_n_t_# Account Name ___ loo — Amount _ Reason--_-__ 'l- ------------------ o —pit SIG DECL 9 Net change in total budget for this department is: Other remarks/justification: a aoeeeaeee e I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 454 12-27-200 9:29AM FROM CALHOUN CO. AUDITOR 361 553 461A • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depar ment making this request) Date: 1.1 _�-1--00 I request an amendment to the a1z,00 budget for the year following line items in my department: GL Account_#_ -1Go —634a 635tx 53�a. t,o3(�0 �353� ._ Account Name Amendment Amount Reason YO e,ta310 Net change in total budget for this department is: v avavas DEC 'L Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): �55 12-27-200 9:30AM FROM CALHOUN CO. AUDITOR 361 553 4614 BUDGET AMENDMENT REQUEST. To: Calhoun County Commissioners' Court From: 17QeQe `I G _ (De artment making this request) Date: Lam' I request an amendment to the Oc7 budget for the year following line items in my department: GL Account #- i lam- o (-7,o- 53GY0 __ Account Name - n - Net change in total budget for this department is: other remarks/justification: Amendment Amount-_--- Reason 03 �31 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: " Date of Commissioners' Court approval: Date posted to General Ledger account(s): �EC 'L 9 20�1 as requested ,untiI' P.16 • • 456 • BUDGET AMENDMENT REQUEST To: Calhoun County Comm•�iissioners' Court 1Q From: .. & alp-` - (Department making this request) Date: 1a-ars_oo T request an amendment to the d 0Q o budget for the year following line items in my department: OL_Account-#- � alolo-q�-53a10 �abio-ga�t-moo �a�ao-�aa-boo -_-Acbount Name Net change in total budget for this department is: Other remarks/justification: Amendment -_-Amount 51. oo -- `� aal3.00 <a' &I. o0 '1'1 • o0 I I VEC Z i -_- -Reason r. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: tM ZL2 • Date of Commissioners' Court approval: r- Date posted to General Ledger account(s): S l 'd V l9V ESS l9E dciIanv '00 NfnOHIVO WOdA WdLS' S 00Z-LZ-Z l Wi 0 BUDGETAMENQMENT REQUEST • Pp� DEC [ 9 20M • 458 V L9V £SS l9E tJOlIOnv '00 NnoH1V0 H02d HdZS ° S 00Z-LZ-Z l • • • BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: RIB PRECINCT 2 DATE: 12ano BUDGET FOR THE YEAR: 2000 AMENDMENT L ACCOUNT NAgaggkTNAME 6MOUNT REASON 1000-650.51930 RETIREMENT 603 SOME HOURLY EMPLOYEES 1000.55051920 GROUP INSURANCE (635) ELIGIBLE FOR RETIREMENT. 1000-550-51540 TEMPORARY 233 AS NEEDED. Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 DEC' 9 2000 9'd 9199 ESS L9E 2i01I0nv '00 NnOH7VO HOdA HdESzS 00Z-LZ-ZL U BUDGET AMENDMENT REQUEST • PPROVEL E 2 9 = ME S'd Vt9V £SS l9£ doiiany '00 NnOH7VO WOtid Wd£S'S 00Z-LZ-ZI 0 • • BUDGET AMENDMENT REQUEST PPROVEI, !I DEC L'd vLgv Ess LgE doiianv -00 NnOH-IVO HOd-d HdVS:S 00Z,-LZ:-ZI 0 BUDGET AMENDMENT REQUEST 0 ppp tovL.ul DEC • 462 U'd visv Ess igs doiianv '00 NnOHIVO HOd=i HdVS:S OOZ-LZ-ZL • • BUDGETAMENDMENT REQUEST 6 "d V L9V £SS L9£ Li01I0n)v 'OO NnOH-Ib'O VMA Wd55' S 0OZ-LZ-Z L im C] BUDGET AMENDMENT REQUEST • APB `' OEC 9f • el 'd V l99 £SS l9£ boiIanv '00 NnoH1d0 No8-i Nd55' 5 OW-LZ-Z l 171 • • BUDGET AMENDMENT REQUEST 1000-19051940 COUNTYAUDITOR 4 AS NEEDE( 1000-210.51940 COUNTY TREASURER 2 1000-260.51940 COUNTY JUDGE 1 100042051940 DISTRICT CLERK 3 IODO470-51940 JUSTICE OF PEACE PCT 3 2 1000-510S1940 DISTRICT ATTORNEY 5 1000-240-W920 CONTINGENCIES ('MISCELLANEOUS-) (17) Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET ONION O EW 0. `k��' •y� AP4- Iu - S DEC L 9 2000 II'd DI9V ESS I9E daiianv '00 Nn0H1V0 HOtdd HdSS'S OOZ-LZ-Z BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: COUNTYCLERK DATE: 12/20/00 BUDGET FOR THE YEAR: 2000 AMENDMENT GL ACCOUNT NO. 11CCOUNT NAME AMOUNT REASON 1000-250.51206 DEPUTY -ADMINISTRATIVE 3,000 AUDITOR ERROR ENTERING 1000-25MI920 GROUP INSURANCE (3,000) ORIGINAL BUDGET. 1000-25051940 WORKERS COMPENSATION 5 AS NEEDED. 1000-250-51920 GROUP INSURANCE (5) Moog Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 C� • • :.. 7.1'd 9LSV £SS L9£ MOlIOf v '00 NnOH1d0 WOMB WdSS'S OOZ-LZ-ZI • • BUDGET AMENDMENT REQUEST 1000-1W51221 JAILIJAIL ADMINISTRATOR 1 1000-390-51910 APPEALS COURT/SOCIAL SECURITY 1 1000-500-51003 JUVENILE COURT/ELECTED OFFICIAL 1 1OW540-51409 RS PRECINCT ONE/MAINTENANCE EMPLOYEES 1 1000-760.51516 SHERIFFISERGEANT 1 10ON240-63220 CONTINGENCIES ("MISCELLANEOUS-) (6 for GENERAL FUND �►PPRO I t DECL920 't E('d 9(99 ESS (9E doiiaf1V -00 NnOH7VO HOtd Hd9S'S OOZ-LZ-Z 467 BUDGET AMENDMENT REQUEST 1000-21"1920 COUNTY TREASURER 678 AS NEEDED FOR 1000-380-51920 WASTE MANAGEMENT 867 PREMIUM INCREASE EFFECTIVE 1000-480-51920 JUSTICE OF PEACE PCf 4 289 SEPT. 2000 1000,490.51920 JUSTICE OF PEACE PUT 5 289 100N500-51920 JUVENILE COURT 35 1000-780-51920 CRIME VICTIMS ASSISTANCE 289 lom790 mo VETERANS SERVICES 289 1000-240-W920 CONTINGENCIES ('MISCELLANEOUS-) (2,636) Total for GENERAL FUND 0 APP� DEC • • 468 'd V L99 £SS l9£ 2iO1IOf)V '00 NnOH7VO HO2id HdLS:s O0Z—LZ—ZL 11 12-27-220 2:58PM FROM CAU-aN C.O. ALDITOR 361 553 ASIA i OEC 2 9 Z000 P. 1 91'd 919V ESS l9E 2i01IOnv 'OO NnOH-IV0 WObA WdSS'S 00Z-LZ-Z l a d Ln N (D M ff F 7 Q O U 7 2 J Q U f O a LL Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 f a 1000 1000 N m 1000 N r 1000 N (V 1000 • (::::b:G" ERoctirc Date Fund Title IV29100 GENERALFUND 1229/00 GENERALFUND 12/29,'00 GENERAL FUND 1229/00 GENERAL FUND IV29/00 GENERALFUND 1229M GENERALFUND 12/29100 GENERALFUND 1229/00 GENERALFUND 1229100 GENERALFUND 1229/06 GENERALFUND 120= GENERALFUND 1229,W GENERAL FUND IV29/00 GENERALFUND 12,19100 GENERALFUND 12291b0 GENERALFUND 1229100 GENERALFUND 1229100 GENERALFUND 1229/00 GENERALFUND 12/29/00 GENERAL FUND 1229100 GENERALFUND 1229N0 GENERALFUND 1229/00 GENERALFUND 1229100 GENERALFUND 1229100 GENERAL FUND 12129/00 GLNERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 1229 Transaction Description ROUNDING ADJUSTMENT ROUNDING ADJUSTMENT REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL AS NEEDED FOR WORK COMP GROUP INS. PREMIUM INCREASE AS NEEDED FOR WORK COMP ROUNDING ADJUSTMENT AS NEEDED FOR SOC. SEC AS NEEDED FOR WORK COMP GROUP INS. PREMIUM INCREASE AUDITOR ERROR ENTERING ORIG. BUDGET AUDITOR ERROR ENTERING ORIG. BUDGET AS NEEDED AS NEEDED AS NEEDED FOR WORK COMP GROUP INS. PREMIUM INCREASE ROUNDING ADJUSTMENT AS NEEDED FOR WORK COMP LINE REM TRANSFER LINE ITEM TRANSFER AS NEEDED FOR WORK Dept Title BUILDING MAINTENANCE JAILOPERATIONS JAILOPERATIONS JAIL OPERATIONS JAILOPERATIONS JAILOPERATIONS JAILOPERATIONS COUNTY AUDITOR COUNTY TREASURER COUNTY TREASURER CONTENGENCIES CONTENGENCIES CONTENGENCIES C.ONTENGENCIES COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTYIUDGE WASTE MANAGEMENT APPEALSCOURT DISTRICTCLERK 1USTICEOF PEACEPRECINCT#1 JUSTICE OF PEACE -PRECINCT Hl IUSTICEOF n GAI`F_aF G/`IAI/`T 61 GI -Title ASSISTANT BUILDING SUPERINTENDENT JAIL ADMINISTRATOR JAILERS TEMPORARY ADDITIONAL PAY -REGULAR RATE COMP TIME PAY WORKERS COMP ADJUSTMENTS WORKMENS COMPENSATION GROUP INSURANCE WORKMENS COMPENSATION MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS DEPUTY-ADMMSTRATIVE GROUP INSURANCE GROUP INSURANCE WORKMENS COMPENSATION WORKMENS COMPENSATION GROUP INSURANCE SOCIAL SECURITY WORKMENS COMPENSATION TEMPORARY GENERAL OFFICE SUPPLIES WORKMENS rnmPN 1e AT1r1W Increase Decrease 1.00 1.00 3,915.00 950.00 1,136.00 2,865.00 864.00 4.00 578.00 2.00 6.00 12.00 17.00 2,636.00 3.000.00 3,000.00 5.00 5.00 1.00 867.00 1.00 5.00 11.00 11.00 2.00 N 1 d N Fund Code 1000 1000 1000 IODO 1000 1000 1000 1000 LOW 1000 1000 100D War 1000 1000 low 1000 IDDO 1000 1000 1000 Total 1000 2610 ro.•- �>n..vn ERectin Date Fund Title 12/29,W GENERAL FUND 12129,00 GENERALFUND 12/29/00 GENERALFUND 1229/00 GENERALFUND I2f29/00 GENERALFUND 12/29/00 GENERALFUND 12291D0 GENERALFUND 1229/00 GENERALFUND 1229/00 GENERALFUND 1229/00 GENERALFUND 1229/00 GENERALFUND 1229/0D GENERALFUND 1229/00 GENERALFUND 12/29,`00 GENERALFUND 1229100 GENERALFUND 1229100 GENERALFUND 1229/00 GENERAL FUND I2/29/00 GENERALFUND 12/29/00 GENERALFUND 1229/00 GENERALFUND 1229iOD GENERALFUND GENERALFUND 12290, AIRPORTFUND Unposted Budget Transactions - EXPENDITURE AMDMTS 12/29 Tcantaclioa Descriplioa Dept TWO GLTitic GROUP INS. PREMIUM INCREASE GROUP INS. PREMIUM INCREASE ROUNDING ADJUSTMENT GROUP INS. PREMIUM INCREASE AS NEEDED FOR WORK COMP ROUNDING ADJUSTMENT HOURLY EMPLOYEES ELIGIBLE FOR RTMT HOURLY EMPLOYEES ELIGIBLE FOR RTMT AS NEEDED AS NEEDED HOURLY EMPLOYEES ELIGIBLE FOR RTMT HOURLY EMPLOYEES ELIGIBLE FOR RTMT HOURLY EMPLOYEES ELIGIBLE FOR RTMT AS NEEDED FOR SOC. SEC. AS NEEDED FOR SOC, SEC. ROUNDING ADJUSTMENT REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL GROUP INS. PREMIUM INCREASE GROUP INS. PREMIUM INCREASE LINE ITEM TRANSFERS JUSTICE OF PEACE -PRECINCT 114 JUSTICE OF PEACE.PRECINCT 05 JUVENILE COURT JUVENILECOURT DISTRICTATTORNEY ROAD AND BRIDGE-PRECINCTNI ROAD AND BRIDGE-PRECINCTWI ROAD AND BRIDGE-PRECINCTPI ROAD AND BRIDGE -PRECINCT d2 ROAD AND BRIDGE -PRECINCT N2 ROAD AND BRIDGE -PRECINCT N2 ROAD AND BRIDGE -PRECINCT M3 ROAD AND BRIDG&PRECINCT 83 CONSTABLE-PRECINCT02 CONSTABLE-PRECINCT03 SHERIFF SHERIFF SHERIFF SHERIFF CRIME VICTIMS ASSISTANCE VETERANS SERVICES ROAD AND BRIDGE-PRECINCT02 GROUP INSURANCE GROUP INSURANCE ELECTEDOFFICIAL GROUP INSURANCE WORKMENS COMPENSATION MAINTENANCE EMPLOYEES GROUP INSURANCE RETIREMENT TEMPORARY GROUP INSURANCE RETIREMENT CROUP INSURANCE RETIREMENT SOCIALSECURITY SOCIAL SECURITY SERGEANT DEPUTY -LAW ENFORCEMENT TEMPORARY ADDHIONAL PAY -REGULAR RATE GROUP INSURANCE Incscase Decedsc 289.00 289.00 1.00 35.00 5.00 1.00 283.00 283.00 233.00 636.00 403.00 482.00 482.00 4.00 8.00 1,00 2,142.00 349.00 1,793.00 299-00 GROUPINSURANCE 28900 MACHINERY PARTSISUPPLiES V-1 14,095.00 14,093.00 2,213-00 0 CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 1 N29 m 1 Fund Cade EBective Date Fund Title Tsatuaclion Deamption Dept Title GLTiltc 2610 12129Po0 AIRPORT FUND LINE ITEM TRANSFERS ROAD AND OTHER SUPPLIES BRIDG&PRECINCT#2 26t0 12/29100 AIRPORT FUND LINE ITEM TRANSFERS ROAD AND BUILDING REPAIRS BRIDGE -PRECINCT b2 2610 12129100 AIRPORT FUND LINE ITEM TRANSFERS ROAD AND MACHINERYlEQULPMENT BRIDGE-PRECINCT92 REPAIRS Total AIRPORT FUND 2610 V 5120 12129f00 CAPITAL PROJECT LIBRARY LINE ITEM TRANSFER V TELECOM (t) 5120 12/29/00 CAPITAL PROJECT LIBRARY LINE ITEM TRANSFER In TELECOM 6 Total CAPITAL PROJECT LIBRARY !t7 5120 TELECOM tY O N p Reporl Total Q Increase Deciease 8,351.00 11,351.00 8,351.00 NODEPARTRENT EQUIPMENT -INSTALLATION 1,000.00 NODEPARTMENT EQUIPMENT -SOFTWARE 1,000.00 1,000.00 1,000.00 23,446.00 23,446.00 12-27-200 10:'GAM FROM CALHOUN CO. AUDITOR 361 553 AGIA BIIDGET AMENDMENT REQIIEST P. 1 To: Calhoun County Commissioners' Court From: (Department making this request) Date: )a'1 q- (3o • I request an amendment to the ¢(5 O budget for the year following line items in my department: GL Account-#- �7C 10"150 11naho Account -Same --- Net change in total budget for this department is: other remarks/justification: Amendment Amount PP P nu - ' -1 w . I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is Z73 2-27-200 10:16AM FROM CALHOUN CO. AUDITOR 361 553 4614 BIIDGET AMENDMENT RE4ZJEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the y@8 0 budget for the following line items in my department: GL Account_#_ :230-�Dy510 ((l3m _ Account_Namee_^,� Net change in total budget for this department is: other remarks/justification: P. 2 Amendment Amount Reason______ C� 6 ; I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 9 11 474 12-27-200 10:17AM FROM CALHOUN CO. AUDITOR 361 SS3 4614 P. 3 BiJDGET AMENDMENT REQ103ST To: Calhoun County Commissioners' Court From: au� (Department making this request) Date: I request an amendment to the ton o budget for the year following line items in my department: GL Account #- I�6 -5,1�30 Account Name___ . y • Net change in total budget for this department is: Other remarks/justification: • Amendment. ---Amount.... t 5L Reason I understand that my budget cannot be amended as.requested until Commissioners' Court approval is obtained./ �-. , Signature of official/department head:% -e��.� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 475 12-27-200 10:17AM FROM CALHOUN CO. AUDITOR 361 553 4614 p. d BtJDGBT AMENDMHNT 7tEQQ$ST To: Calhoun County Commissioners' Court From: }Cc,�,g�y (Department making this request) • Date: /a- 16-i)o I request an amendment to the Q-000 budget for the year following line items in my department: Amendment GL_ Ac_cou_n_t_ # Account Name Amount _ Reason__,__ GSA 61540 DEC29200 , Net change in total budge4- —,_— for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9 0 476 12-27-200 10:17AM FROM CALHOUN CO. AUDITOR 361 553 A614 BUDGET AMENDMENT REQUEST P. 5 To: Calhoun County Commissioners' Court From: l ri u t: �9 V—Jo (Depar ment making this request) Date: • I request an amendment to the cWcOO budget'for the year following line items in my department: Amendment. GL Acco_unGt# Account Name --- --- Am?unt__ - �T Q Net change in total budget for this department is: Other remarks/justification: EG i- c �vvaaccacccc -- Reason. ----- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 12-27-200 10:18AM FROM CALHOUN CO. AUDITOR 361 553 A614 R-6 BIIDGET AMENDMENT REQUEST j i I To: Calhoun County Commissioners' Court From: L -a0 (Department making t is request) i Date: I request an amendment to the 06 O budget Ifor the year _ following line items in my department: Amendment GL Account # Account Name Amount Reason__�_w� r,C o G-LO-7 �KGIiJ Q.�'v - !'lX �c Net change in total budget for this department is: $ —10 DEC 2 9 [u(-,L, Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 10 M• • 12-27-200 10:18AM FROM CALHOUN CO. AUDITOR 361 553 4614 P. 7 11 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From: Wlla��C f►`1!e(/CLLiwouw (Department making 4his request) Date: i��.c • nn I request an amendment to the o[()L-L budget for the year following line items in my department: ---Account Name -------------- ti� J OS�N,cm Net change in total budget for this department is: • Other remarks/justification: • Amendment --`_� Amount ��- �+`=f .CY? -----, Reason I understand that my budget cannot be amended;as-requester GnfiT Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 479 12-27-200 10:18AM FROM CALHOUN CO. AUDITOR 361 S53 4614 P.8 FIDGET AMEN�EQUEST To: Calhoun County Commissioners' I/Coourt //� y I% From: Co li�l7 �L1 ' n (Depa tment making this request Date: 02` 15-1 00 I request an amendment to the o2Q0O budget for the year following line items in my department: Amendment GL Account # Account Name Amount__ _ Reason____ - ul0-�1�to So(47q �-� ice. ayo- L3�ao ,5W� SS Net change in total budget P U V for this department is: $ n�n�ee nsaea other remarks/justification: 2 9 I understand that my budget cannot be amend Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • C I 12-27-200 10:18AM FROM CALHOUN CO. AUDITOR 361 553 4614 E $VDGET AMENDNILN'P REQDE� To: Calhoun County Commissioners' Court From: (Department making this request) Date: ),- . a.1-0 �3 • I request an amendment to the �000 budget for the year following line items in my department: Amendment pGG_L A/c_lco��u_77nt_# Account Name ' _ Amount i • Net change in total budget for this department is: C 3GG20� Other remarks/justification: • Reason _______ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 1481 12-27-200 10:19AM FROM CALHOUN CO. AUDITOR 361 SS3 AG16 P.10 BUDGET MENDKENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: December 19, 2000 I request an amendment to the 2000 budget for the year following line items in my department: Amendment GL Account-#_ Account Name Amount ---- _ Reason ---_--_ r+__--___-_- -_ + $227.00 to p_ pay necessary_ 510-66980 Witness Fees updates, transcripts, + $446.00 office supplies and 510-70500 Books -Law sell ^h nn 510-53020 General Office Supplies + $444.00 ja0-71650' Fauipment-Computer - $1.117.00 w �r4 Net change in total budget ( 2 9 0 for this department is: S_0.00 other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 482 12-27-200 10:19AM FROM CALHOUN CO. AUDI70R 361 553 4614 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: December 19, 2000 • 2000 budget for the I request an amendment to the year g following line items in my department: Amendment G_L__A_cc_o_u_n_t__#_ __ A_c_c_o_u_n_t_ Na_m_e ___A_m_o_u_nt 510-66316 Training/Travel Out of County + $10 .00 510-66498 Travel - Out of County - $10 .00 In IAP • Net change is total budget 0_ for tLis department is: $ 0.00 Other remarks/justification: - to pay for travel rg„mh ,raom�ent L79M37,111 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 483 12-27-200 10:19AM FROM CALHOUN CO. AUDITOR 361 S53 1616 P.12 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 01 c1 CDMm f 07JRL a - (Department making this request) • Date: t'a%ln 100 I request an amendment to the Q�0 00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 550- r33510 FiO�d get --� 41 SO- Sao iICQS 6T5.0z Net change in total budget for this department is: $ Other remarks/justification: _ DEC 2 92:UMW] I understand that my budget cannot be amended as reques e Commissioners' Court approval is obtained. signature of official/department head: �UAd Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 EM. 12-27-200 10:2OAM FROM CALHOUN CO. AUDITOR 361 553 A61A P. 13 BUDGET AMENDMENT REQUEST F To: Calhoun County Commissioners' Court From: Pn Pa- 4 (Department making this request) Date: • I request an amendment to the ,-oOQ budget for the year following line items in my department: GL Account^#^ 5�0- �1Ka9 510 --P�IL(bR P�0- -'S3oao ��a-535�0 Amendment Account Name Amount Reason • Net change in total budget for this department is: other remarks/justification: • PPO a ------------ G 6 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)c 485 12-27-200 10:20AM FROM CALHOUN CO. AUDITOR 361 553 461d R.14 SUDGBT AMSPiDMWXMT REQUEST To: Calhoun County Juvenile Board From: Cn� I-lk D • (Department making this request) Date: a— Iq-()O I request an amendment to the 000 budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------- Reason ------ ------------- --------- 5go-5i'loo 37 37 .` j o --(, �-, _ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as reques Juvenile Board approval is obtained. Signature of official/department head: Date of Juvenile Board approval: Signature of Juvenile Board member: Date posted to General Ledger account(s)- 0 • 12-27-200 10:20AM FROM CALHOUN CO. AUDITOR 361 553 d61d BIIDGET AMENDMENT REOUEST P.1s To: Calhoun County Commissioners',Court p From: l l l. W. x WA 3 (Department making this request) Date: �a,—lq-00 y, • I request an amendment to the 0 0 budget for the year following line items in my department: Amendment OL A000unt ¢ --- Account_Name--- ___Amount_ -- __„ ___Reason___ 15q 0-6033 Z, kft CowMS 11O(. 00� 4 5q0- lb l - 00 Not change in total budget` for this department is: • other remarks/justification: DEC Z 9 2 t I understand that my budget cannot be ame Commissioners' Court approval is obtained Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • k8i 12-27-200 10:21AM FROM CALHOUN CO. AUDITOR 361 553 461A F.16 BUDGET AMENDMENT R84VEST To: Calhoun County Commissioners' Court From:j- _ • (Department making this request) Date: I )-a),- 00 I request an amendment to the Z-)o(00 budget for the year following line items in my department: 4rAmendment-r GL Account_#_ __ Account Name_,_ Amount Reason______ L900 -65 lk/�— ac)o (goo (,033i Qmk cm Net change in total budget R O V E for this department is: S- -'—�-- Other remarks/justification: - DEC Z 9 M I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 12-27-200 10:21AM FROM CALHOUN CO. AUDITOR 361 553 1161A F.17 Tot Calhoun Cooaty Comaissioners, court (Department making this request) Dates— • I request an amendment to the -2vz7z� budget for the year, tolloving lire items in my deyartmontf aaeaemeat sL acoomt _ Aaoount_Nam asoust Reason ... -- --- --- ---- - lo}L) 5-33/v (03v S30'aJ islfet obanga In total budget for thin departaamt is$ other remarks/justificatioa; = unsfj= ead that aayy budget cannot be mmunded co®alseionrs• Court approval is ebtainad. sigmture of fofliaial/department bead; requested urstil Data, of C40emtissionare6 Court approvals Data posted to Cenral Ledger a000mt(a); • 489 12-27-200 10:21AM FROM CALHOUN CO. AUDITOR 361 SS3 4614 11 BUDGET AMENDMENT REQUEST TO: Calhoun County Commissioners' Court From: -RQ P/IAL4-,,t J (Department making this request) Date: I a_ a'�_Q O I request an amendment to the �O budget for the year following line items in my department: GL' AccountVt # Account Name--- rQj-�O,�u Net change in total budget for this department is: Other remarks/justification: Amendment Amount P_ 1s Reason��__.� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 450 12-27-200 10:22AM FROM CALHOUN CO. AUDITOR 361 553 461A F� BUDGET AMENDMENT REQII&ST To: Calhoun County Commissioners' Court From: E Puy 3 (Department making this request) Date: a_ a1-0p • I request an amendment to the oW oo budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason__ Sl0 - WLyo l RNVhxL --_ Net change in total budget A L • for this department is: Other remarks/justification: DEC 2 9 I understand that my budget cannot be amended i Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 491 12-27-200 10:22AM FROM CALHOUN CO. AUDITOR 361 553 A614 P.20 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date- i I -XI -()a I request an amendment to the aPO O budget for the year following line items in my department: Amendment GL Account # Account Name --- Amount --- _ -------Reason------ Net change in total budget A P P P V for this department is: $ Other remarks/justification: DEC L 9 M, 9 I understand that my budget cannot be amen Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 492 12-27-200 10:22AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.21 BUDGET AM&NDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: `I-1-7-00 • I request an amendment to the o)_Q 00 budget for the year following line items in my department: Amendment GL Account # Account �Name __ Amount __ ------------------- Reason • Net change in total budget A P P ® i== for this department is: $ --,3 Other remarks/justification: �Eq:W] I understand that my budget cannot be amended -as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 493 12-27-200 10:22AM FROM CALHOUN CO. AUDITOR 361 553 461d P. 22 BVDGST AMSNDMHNT REQIIE3T To: Calhoun County Commissioners' Court From: (Department making this request) • Date: I -a -00 _ I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason P 171,- Net change in total budget ---- —1 for this department is: S ' O other remarks/justification: BM 2 9 2000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 n (3$ iI ITS) r: • CALHOUN COUNTY, TEXAS Unposled Budget Transactions - EXPENDITURE AMDMTS 12/29 Fund Effective Cade Date Fund Title Tsaosaction Description Dept Title 1000 12/29100 GENERALFUND LINE ITEM TRANSFERS LIBRARY 1000 12/29/00 GENERAL FUND LINE ITEM TRANSFERS LIBRARY 1000 12J29100 GENERAL FUND LINE ITEM TRANSFERS LIBRARY 1000 12/29100 GENERAL FUND LINE ITEM TRANSFERS LIBRARY 1000 12/29/00 GENERALFUND LINE ITEM TRANSFERS LIBRARY 1000 12129/00 GENERALFUND LINE ITEM TRANSFERS LIBRARY low 17J29100 GENERALFUND LINE ITEM TRANSFERS LIBRARY I DOD 1229100 GENERALFUND LINE ITEM TRANSFERS LIBRARY 1000 12/29iOO GENERALFUND LINE ITEM TRANSFERS LIBRARY 1000 12129MO GENERALFUND ADDITIONAL UTILITIES LIBRARY 1000 12/29A10 GENERAL FUND LINE ITEM TRANSFERS LIBRARY 1000 12/29MO GENERAL FUND LINE ITEM TRANSFERS LIBRARY 1000 12/29/00 GENERALFUND LINE ITEM TRANSFERS LIBRARY [DOD I2129,B0 GENERALFUND ADDITIONALUTIITIES LIBRARY 1000 12/291OD GENERAL FUND ADDITIONAL UTILITIES LIBRARY 1000 12/29/00 GENERALFUND 1000 12/29/OD GENERALFUND I000 12129,100 GENERAL FUND 1000 12J29110 GENERAL FUND 1000 12129100 GENERALFUND 10110 12129100 GENERAL FUND 1000 12/29/00 GENERALFUND IODO I229100 GFNERALFUND 1000 12/29100 GENERAL FUND 1000 12129/00 GENERALFUND 1000 12/29/00 GENERALFUND IODO 1129(00 GENERALFUND 1000 12/29•b0 GENERALFUND IODO 12129100 GENERALFUND 1000 1229100 GENERALFUND IODD 12/29/00 GENERALFUND IQD0 IV291% GENERALFUND LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE REM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS ELECTRICAL WORK NECESSARY TO OPERATE NEW JAIL ELEVATOR ELECTRICAL WORK NECESSARY TO OPERATE NEW JAIL ELEVATOR ELEC RICAL WORK NECESSARY TO OPERATE NEW JAIL ELEVATOR LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE GLTille PHOTU COPIES/SUPPLIES COMPUTER SUPPLIES DUES PUBLICATIONS BOOK REPAIRS AND BINDING MACHINE MAINTENANCE MISCELLANEOUS POSTAGE PROGRAMS: SUMMER/AUTHOR VISITS REPAIRS -PORT OCONNOR LIBRARY TELEPHONESERVICES TRAVEL INCOUNTY TRAVEL OUT OF COUNTY UTILITIES -MAIN LIBRARY UITLITIES-SEADRIFf LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BUILDING SUPPLIES/PARTS )ANITOR SUPPLIES ADA IMPROVEMENTS -AG BUILDING ADA IMPROVEMENTS -ANNEX ADA IMPROVEMENTS -COUNTY BUILDINGS 10 I N -4 Increase Dccrease I m 124.00 m 74.00 to 125-00 P 31.00 ➢ 212.00 3 603.00 14.00 125.00 I2A-00 31.00 74-00 331-DO 1,368.D0 24.00, 1,216.OD 27.09 484.00 38.00 212.00 1,034.00 38.00 24.00 A 434.00 27.00 3 O 617.00 p=p 331.00 1,216.00 O 1,368-00 . 1,634.00 900.00 400.00 1,500.00 -0 CA CALHOUN COUNTY, 7 ChAa Unposted Budget Tsan34ctims . EXPENDITURE AMDMTS 12129 R, Fund Code 1000 1000 1000 J0W IOW IOW 1000 IOW IOW 1000 IOW 1000 1000 1000 ITC# 1 1000 10W IOW IOW 10W 1000 1000 Effective Date Fund Title Tnossaction Description Dept Title IV291400 GENERALFUND 12/29/00 GENERALFUND 12/29/00 GENERALFUND 12/29tW GENERALFUND 12/29100 GENERALFUND 12/29100 GENERAL FUND 12/29/00 GENERALFUND 12/29100 GENERALFUND 12/29100 GENERAL FUND IV29100 GENERAL FUND 1229/00 GENERALFUND 12/29/00 GENERAL FUND 12/29100 GENERAL FUND 12/29/00 GENERALFUND 12/29100 GENERALFUND 12/29/00 GENERALFUND 12/291W GENERAL FUND 12/29/OD GENERALFUND 12/29/00 GENERALFUND 12/29/00 GENERAL FUND 12/29100 GENERALFUND 12/29/00 GENERALFUND 1212910D GENERALFUND I V29100 GENERALFUND 1212MD GENERALFUND ELECTRICAL WORK NECESSARY TO OPERATE NEW JAIL ELEVATOR ELECTRJCAL WORK NECESSARY TO OPERATE NEW JAIL ELEVATOR ELECTRICAL WORK NECESSARY TO OPERATE NEW JAIL EMVATOR REQUIRED BY PAYROLL REQUIRED BY PAYROLL LINE ITEM TRANSFERS LINE IEAt TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS PRISONER LODGING AMOUNT NEEDED FOR ANNUAL METER RENT AMOUNT NEEDED FOR ANNUAL METER RENT CARE OP INDIGENTS ADDITIONALAUTOPSY EXPENSE PRISONER LODGING CARE OF INDIGENTS ADDITIONAL AUTOPSY EXPENSE CARE OF INDIGENTS PRISONER LODGING ADDITIONAL UAB./PROPERTY & SURETY PREMIUMS & TELEPHONE CARE OF INDIGENTS INCORRECT SOC.SEC.LIMIT USED IN ORIGINAL BUDGET CARE OF INDIGENTS LINE ITEM TRANSFERS LINE ITEM TRANSFERS • BUILDING MAINTENANCE GLTide ADA IMPROVEMENTS-COURTN.-. BUILDING MAINTENANCE ADA IMPROVEMENTS -HEALTH BUILDING BVJLDINGMAJNTENANCE CAPITALOUrLAY JAIL OPERATIONS 1AILOPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAILOPERATIONS JAiLOPERATIONS COUNTY AUDITOR COUNTY AUDITOR COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT COMMISSIONERS COURT CONTENGENCIES CONTENGENCIES CONTENGENCIES COUNTY CLERK COUNTY CLERK JAILERS WORKERS COMP ADJUSTMENTS GENERAL OFFICE SUPPUES JAIL MAINTENANCE/SUPPLIES GROCERIES MISCELLANEOUS PRISONER LODGING -OUT OFCOUNTY PHOTO COPIESISUPPLIES POSTAGE EQUIPMENT LABELS DEPOSITORY PROPOSAL PREPARATION ECONOMIC DEVELOPMENT STUDY GRANT SERVICES PATHOLOGIST FEES SALARY STUDY SALARY STUDY SALARY STUDY MILITARY RETIREMENT BUY -IN MISCELLANEOUS MISCELLANEOUS MICROFILMING MISCELLANEOUS Increase Decrease 1,5W.W 1,389.01) 5,689.00 863.00 863.OD 195-00 1,660.00 13.W 1,868.W 34,325.00 156.00 156.00 800.0D 302.00 8.827.00 2,000.00 302.00 20,151.00 25,498.00 4.351.00 P 4,500-W 494-W U 56.00 N 1.00 7.00 0 • Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 HIM L000 1000 1000 IhtiO 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 EReclive Dale 0 0 CALHOUN COUNTY, TEXAS Unposted Budget Tmosactims - EXPENDITURE AMOMTS 12129 GL Title Increase Decrease Fund Title Transaction Description Dept Title 12/29100 GENERALFUND IV29100 GENERALFUND 12/29f00 GENERALFUND 12/29/00 GENERALFUND 12129/00 GENERALFUND IV29100 GENERAL FUND 12/29/00 GENERALFUND 12129MO GENERALFUND 1229,00 GENERALFUND 12129/00 GENERALFUND 12/29= GENERALFUND 12129M GENFRALFUND 1229100 GENERALFUND 12/29100 GENERALFUND 1229100 OENERALFUND 1229100 GENERALFUND 1229/00 GENERALFUND 1229r00 GENERAL FUND 1229100 GENERALFUND 1229/00 GENERALFUND 122910D GENERALFUND 1229100 GENERALFUND t217WOO GENERALFUND 12179100 GENERALFUND 12/29/00 GENERALFUND ADDITIONAL LAB./PROPERTY & SURETY PREMIUMS & TELEPHONE ADDITIONAL UABJPROPERTY & SURETY PREMIUMS &TELEPHONE ADDITIONAL LIABOROPERTY & SURETY PREMIUMS &TELEPHONE CARE OF INDIGENTS CARE OF INDIGENTS VACATION PAY UPON TERMINATION VACATION PAY UPON TERMINATION VACATION PAY UPON TERMINATION CARE OF INDIGENTS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS INCORRECT SOC-SEC.UJMIT USED IN ORIGINAL BUDGET ADDITIONAL TRAVEL ADDITIONAL TRAVEL LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS LINE ITEM TRANSFERS MISCELLANEOUS MISCELLANEOUS MISCELLANEOUS INDIGENT HEALTH CARE INDIGENT HEALTH CARE RABIES CONTROL RABIES CONTROL RABIES CONTROL RABIES CONTROL WASTE MANAGEMENT WASTE MANAGEMENT WASTE MANAGEMENT COUNTY COURT -AT -LAW JUSTICE OF PEACE•PRECINCT95 JUSTICE OF PEACE -PRECINCT 05 DISTRICT ATTORNEY DISTRICT ATTORNEY DISTRICT ATTORNEY DISTRICT ATTORNEY DISTRICT ATTORNEY DISTRICT ATTORNEY ROAD AND BRIDGE -PRECINCT NI ROAD AND BRIDGE -PRECINCT RI ROAD AND BRIDGE-PRECB{CT 42 ROAD AND BRIDGE PKECINCTN2 INSURANCE-LLIBILITY AND 1,475.00 PROPERTY INSURANCE -SURETY 178.00 BONDS TELEPHONE SERVICES 2,698.00 BURIALEXPENSE CARE OF INDIGENTS APPOINTED OFFICIAL TEMPORARY GROUP INSURANCE BUILDING AND EQUIPMENT GASO LMF/OIUDIFSEUGR.. LANDFILL CLOSURE WASTE DISPOSAL FEES SOCIALSECURITY TELEPHONE SERVICES TRAVEL IN COUNTY GENERALOFFICE SUPPLIES TRAINING TRAVEL OUT OF COUNTY TRAVELOUTOFCOUINTY WITNESS FEES BOOKS -LAW EQUIPMENT -COMPUTER ROAD & BRIDGE SUPPLIES RADIO MAINTENANCE ROAD & BRIDGE SUPPLIES TIRES AND TUBES 2,500.00 71,073-00 790.00 1,053.00 263.00 41,066.00 300.00 1,500.00 1,800.00 484.00 23.00 23.00 444.00 108.00 108.00 227.00 446.00 1,117.00 48.DO 48.00 1 &00 I RDO CALHOUN COUNTY, TEXAS Unpoated Budget Transactions - EXPENDITURE AMDMTS 12/29 N N Fund EtlBetive Dept Title GLTiOe Mcsease Decrease N Code Date Fund Title Transaction Description m _ 1000 1229,`00 GENERALFUND ITEM TRANSFERS LINE R ROADAND ROAO&BR MESUPFUES 4 3.D0 m 10 BRIDGE -PRECINCT pl •• 1000 1229RI0 GENERAL FUND LINE ITEM TRANSFERS ROAD AND PERMITS 43.00 D BRIDGE•PRECMCT pl 3 1000 1229%00 GENERALFUND REQUIRED BY PAYROLL ROADAND MAINTENANCE EMPLOYEES 696.00 D p4 1000 I2(29/OO GENERAL FUND REQUIRED BY PAYROLL ROADAND WORKERS COMP ADJUSTMENTS70 696.00 BRIDGE -PRECINCT 1A I ODD 1229/00 GENERALFUND LINE ITEM TRANSFERS ROAD AND GENERAL OFFICE SUPPLIES 71.00 ; BRIDGE -PRECINCT pd 71.00 1000 17129/0o GENERALFUND LINE ITEM TRANSFERS ROADAND ROAD & BRIDGE SUPPLIES BRIDG&PRECINCT p4 S %ODD 12/29/00 GENERALFUND REQUIRED BY PAYROLL CONSTABLE -PRECINCT p2 E MEAL ALLOWANCE 31.00 161.00 O0 Z 1000 1229/00 GENERALFUND LINE ITEM TRANSFERS CONSTABLE -PRECINCT N2 UNIFORMS 37.00 n 1000 1229100 GENERALFUND REQUIRED BY PAYROLL CONSTABLE -PRECINCT 02 AUTO ALLOWANCES 161.00 low 1229100 GENERALFUND LINE ITEM TRANSFERS CONSTABLE -PRECINCT 92 AUTO ALLOWANCES 30000 two 122900 GENERALFUND LINE ITEM TRANSFERS CONSTABLE -PRECINCT N3 UNIFORMS 10000 C 1000 IZ24/00 GENERALFUND LINE ITEM TRANSFERS CONSTABLEPRECINCT p3 AUTO ALLOWANCES GENERAL OFFICE SUPPLIES 35.00 O IDOO 12/29/00 GENERAL FUND LINE ITEM TRANSFERS EMERGENCY —1 MANAGEMENT 55.00 A 1000 1229I00 GENERALFUND ITEM TRANSFERS LINER EMERGENCY PROG RAM SUPPLIES W MANAGEMENT Ol 1000 1229r170 GENERAL FUND LINE ITEM TRANSFERS FIRE PROTECTION -FORT SERVICES 574.001n LAVACA 574.00 111 W 1000 12129/00 GENERALFUND LINEITEM TRANSFERS IREAPCRROTECTION-PORT EQUIPMENT-COMMUNICA_ P LAV 246.00 1000 1229100 GENERAL FUND LINE ITEM TRANSFERS SHERIFF DEPUTY-LAW ENFORCEMENT P 1000 1229ro0 GENERALFUND LINERTRANSFERS SHERIFF TEMPORARY ENFORCEMENT LAW LAWSUPENENS 246.00EM 331.00 1000 12/29M GENERAL POND LINE ITEM TRANSFERS SHERIFF 1000 1229.% GENERALFUND LINE ITEM TRANSFERS SHERIFF GASOLMFIOIUDIESEUGR... 181.00 326.00 1000 1229100 GENERALFUND LINE ITEM TRANSFERS SHERIFF SUPPLIES -MISCELLANEOUS AUTOMOTIVE REPAIRS 982.D0EM 1000 1229ro0 GENERAL FUND LINERTRANSFERS SHERIFF G RENTAL RENTAL 410.00 1000 1229.100 GENERALFUND LINEBUILDIN E ITEM TRANSFERS SHERIFT MACHINR PMENT 276.00 1000 1229rD0 GENERALFUND LINE ITEM TRANSFERS SHERIFF REPAIRS 1000 12291D0 GENERALFUND LINE ITEM TRANSFERS SHERIFF MISCELLANEOUS -TELEPHONE SERVICES 171.00 40.00 1000 l229ro0 GENERAL FI .ND LINE ITEM TRANSFERS SHERIFF .RAiNwGREGISTRATION 2,723.00 U 1000 1229100 GENERALFUND LINE ITEM TRANSFERS SHERIFF FEESITRAVEL P LINE ITEM TRANSFERS TELEPHONE SERVICES 38A0 1000 12/29ro0 GENERALFUND AASSSISTAVICTIMS NCE • Found ER'ecOve Cade Date Fund Title 1000 12129100 GENERALFUND Total GENERAL FUND 1000 2610 12/29100 AIRPORT FUND 2610 12129f00 AIRPORT FUND 2610 12129/0D AIRPORT FUND Total AIRPORT FUND 2610 Report Total CALUOUN COUNTY, TEXAS Unposted Budget Transactions - EXPENDITURE AMDMTS 1229 Transaclion Descriplion Dept Title GL Title Increase Decrease LINE ITEM TRANSFERS CRIME VICTIMS ASSISTANCE LINE ITEM TRANSFERS NO DEPARTMENT LINE ITEM TRANSFERS NO DEPARTMENT LINE ITEM TRANSFERS NO DEPARTMENT TRANSCRIPTION SERVICES 38.00 BUILDING REPAIRS TELEPHONE SERVICES UTILITIES 133,936.0D 133.936.00 257.00 1.00 256.00 257.00 257.D0 134,193.00 134,193.00 ACCOUNTS ALLOWED — HOSPITAL Claims totaling $848,188.22 for Operations, $390,134.07 for Payroll, and $106,800.60 for Indigent Healthcare for a grand total of $1, 345, 122.89 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCOUNTS ALLQWED — COUNTY Claims totaling $329,360.55 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY INVESTMENT POLICY A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the County Investment Policy be approved. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY INVESTMENT POLICY I. INVESTMENT AUTHORITY AND SCOPE OF POLICY GENERAL STATEMENT This policy serves to satisfy the statutory requirements of Local Government Code 116.112 and Government Code Chapter 2256 to define and adopt a written investment policy. (See Attachment A: Resolution to Adopt Investment Policy.) This policy will be reviewed and adopted by resolution at least annually according to Section 2256.005(e). FUNDS INCLUDED This investment policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. COUNTY'S INVESTMENT OFFICER In accordance with Sec. 116.112(a), Local Government Code and/or Chapter 2256, sec. 2256.005 (f) and (g), the County Treasurer, under the direction of the Calhoun County Commissioners Court, may invest County funds that are not immediately required to pay obligations of the County. (See Attachment B: Resolution To Designate County Investment Officer.) If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the county, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioners Court in accordance with Government Code 2256.005 (i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioners Court extends. the County Treasurer full authority for the investment of Calhoun County funds between meetings of the Commissioners Court, official approval of which shall be made by said Court at the next official meeting of the Commissioners Court. 0 Page 1 500 • II. INVESTMENT OBJECTIVES GENERAL STATEMENT Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun county will invest according to investment strategies for each fund as adopted by commissioners court resolution in accordance with sec. 2256.005(d). SAFETY AND LIQUIDITY Safety of principal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the county's cash needs. DIVERSIFICATION It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the County shall always be selected that provide for stability of income and reasonable liquidity. YIELD • The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY • Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds that will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING Calhoun County shall provide training as required by the Public Funds Act, Section 2256.008 and periodic training in investments for the County Investment officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. Page 2 501 r� u INVESTMENT STRATEGIES In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed for each of the funds under Calhoun County's control. (Attachment C) Each investment strategy must describe the investment objectives for the particular fund using the following priorities of importance: 1. understanding of the suitability of the investment to the financial requirements of of the entity; 2. preservation and safety of principal; 3. liquidity; 4. marketability of the investment if the need arises to liquidate the investment before maturity; 5. diversification of the investment portfolio; 6. yield; 7. maturity restrictions. • In accordance with the Public Funds Investment Act, Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. III INVESTMENT TYPES AUTHORIZED The Calhoun County Investment Officer shall use any or all of the following authorized investment instruments consistent with governing law (Government Code 2256): A. Except as provided by Government Code 2256.009(b), the following are authorized investments: (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of this state or its agencies and instrumentalities; (3) other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by full faith and credit of this state or the United States or their respective agencies and instrumentalities. (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less that A or its equivalent. Page 3 502 B. Certificates of deposit if issued by a state or national bank domiciled in this state or a savings and loan association domiciled in this state and is: (1) guaranteed or insured by the Federal Deposit insurance Corporation or its successor; (2) secured in any other manner and amount provided by law for deposits of the county. C. A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it: (1) has a defined termination date; (2) is secured by obligations described by Section 2256.009(a)(1) of the Public Funds Investment Act; and (3) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third party selected and approved by the county; and (4) is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. D. No-load money market mutual funds if the • fund: (1) (2) is regulated by SEC; has dollar a -weighted average stated maturity of 90 days or less; (3) includes in its investment objectives the maintenance of a stable $1.00 net asset value per each share, and; (4) limited in quantity to the requirements, set forth in Chapter 2256, Government Code Section 2256.014. • E. Eligible investment pools (as discussed in the Public Funds Investment Act, Sec. 2256.016-2256.019) if the Commissioners Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. F. Negotiable order of Withdrawal (NOW) Accounts and Money Market Accounts. Page 4 503 IV. INVESTMENT RESPONSIBILITY AND CONTROL INVESTMENT INSTITUTIONS DEFINED The Calhoun County Investment Officer shall invest County funds with any or all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: (1) Depository bank; (2) Other state or national banks domiciled in Texas that are insured by FDIC; (3) Public funds investment pools which are rated no lower that AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service. (4) Government securities brokers and dealers. OUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS In accordance with 2256.005(k), a written copy of this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: (1) received and thoroughly reviewed the investment policy of the county; and (2) acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may not buy any securities from a person who has not delivered to the county an instrument in substantially the form provided above according to Section 22,56.005 (1). DELIVERY VS. PAYMENT It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies' securities shall be purchased using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. By so doing, County funds are not released until the County has received, through the Federal reserve wire, the securities purchased. Page 5 • • • 504 • MONITORING OF MARKET PRICES Market prices of investments will be obtained from nationally recognized pricing services. AUDIT CONTROL The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioners Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of management controls on investments and adherence to the entity's established investment policies in accordance with Gov. Code 2256.005(m). STANDARD OF CARE In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: • (1) Preservation and safety of principal; (2) Liquidity; and (3) Yield. In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration:r (1) the investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and (2) whether the investment decision was consistent with the written investment policy of the county. V. INVESTMENT REPORTING QUARTERLY REPORT In accordance with Government Code 2256.023, not less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. . Page 6 505 NOTIFICATION OF INVESTMENT CHANGES It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. VI. INVESTMENT COLLATERAL AND SAFEKEEPING COLLATERAL OR INSURANCE The County Investment Officer shall insure that all county funds are fully collateralized or insured consistent with federal and state law and the current Bank Depository Contract in one or more of the following manners: (1) FDIC insurance coverage; (2) Obligations of the United States or its agencies and instrumentalities. (3) Securities of federally -sponsored U. S. Agencies and instrumentalities of the United States Government, excluding Collateralized Mortgage Obligations. SAFEKEEPING All purchased securities, deposit, insured by FDIC, and all be held in safekeeping by Calhoun account in a third party financial the Federal Reserve Bank. Page 7 certificates of pledged securities shall County or a County institution, or with • 506 COUNTY JUDGE PRO TEM FOR 2001 A Motion was made by Judge Marshall and seconded by Commissioner Belk that Commissioner Finster be elected to serve as Judge Pro Tem for the 2001 year. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY PURCHASING POLICY — AMENDED A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to approve the recommended changes by the County Auditor to the County Purchasing . Policy of September 15, 2000. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY, TEXAS PURCHASING POLICY AS PASSED BY COMMISSIONERS COURT ON SEPTEMBER I5 2000 AND AMENDED ON DECEMBER 29, 2000 1) All purchases for requirements and operation of Calhoun County must be made in _. accordance with Texas State Statutes and must be for legal, ordinary and necessary purposes. Prior to payment the county auditor will approve all payments for legality with the various Texas State Statutes and the Commissioners' Court will approve all payments for ordinary and necessary purposes. Invoices not approved for payment by either the county auditor or the Commissioners' Court will be returned to the department head/elected official responsible for the purchase for disposition. 2) All purchases will be for a quantity suitable to the purpose and at the least possible expense to Calhoun County. 3) Purchases under $25,000 will originate with the department head/elected official and should be evidenced by a purchase order/request for payment to the vendor. Prior to the issuance of the purchase order/request for payment the issuing department should obtain quotations from at least three responsible suppliers to determine the lowest and/or best price/proposal. In these instances it is the department head/elected official's responsibility to be able to show evidence that he ordered from the lowest and/or best bid/proposal supplier. Emergency purchases should be curtailed by proper planning and anticipating needs far enough in advance that regular purchasing procedures may be followed. Emergency purchases may be made without obtaining quotations from three responsible suppliers with the department head/elected official's approval and should only be made to keep buildings and machinery in operating condition when their idleness would result in expense to Calhoun County or may be made for extreme emergency cases involving public health and welfare cases. In the case of emergency purchases the purchase order/request for payment should be marked "EMERGENCY PURCHASE". Emergency purchases are subject to approval by the Commissioners' Court. 4) Purchases of $25,000 and over will be made on formal bid or proposal. The request to advertise for bids/proposals along with the appropriate specifications should be submitted directly to the Commissioners' Court. Upon approval of the specifications and authorization to advertise by the Commissioners' Court the county auditor will place the necessary advertisements and notices for the bid/proposal. All formal bids/proposals will be received by the county judge and will be opened in the office of the County Judge one week before the meeting at which the Commissioners' Court will consider the bids/proposals and will be available for study at the County Judge's office. A suggested order could be as follows: ' ➢ The Commissioners' Court hereby orders the approval of the accompanying specifications for the purchase of (item) with the opening of the bid(s)/proposal(s) to • PNRCNAVMCPOLJCY-P GENO IOFI 30 • be in the County Judge's Office at 10:00 AM on (date one week before consi(fratiu,, at which place they will be available for study until the Commissioners' Coy,, considers them on (date of Commissioners' Court meeting). The Commissioners' Court will award the bid/proposal to the lowest and best bide._, or best proposer taking into consideration the recommendation of the appropriai. department head/elected official. After the bids/proposals have been awarded u, department head/elected official may issue the necessary purchase order/request 1,. payments. 5) County capital projects under $25,000 will be under the direction of the appropria.. department head/elected official. All county capital projects over $25,000 will ', under the direction of the county judge unless the Commissioners' Court, by ordL appoints someone else to be responsible for the project. 6) All county employees will keep free from obligation by not accepting gifts entertainment offered by any supplier for Calhoun County. 7) To be properly processed the purchase order/request for payment must contain it, following information: a) Date the purchase order/request for payment is originated; b) Vendor complete name and address; . c) Department name and exact place where item is to be delivered: d) The department account number to which the expenditure is to be charged; e) The quantity desired; i) An exact description of the item and the use for which the item is to be put; g) Quoted price; h) Signature of the department head/elected official or his authorized representative 8) The purchase order/request for payment should be prepared with three parts. T:. second part may be signed by the department head/elected official and forwarded the vendor supplying the goods/services or the department head/elected official rn order the goods/services by any other method of communication. The departure: should retain the third part for its records. The first part (original) should be he, until the goods/services are received and verified as to quantity and amount. Afr._ verifying that the goods/services are in order, the department head/elected official . his authorized representative should sign the purchase order/request for payment a:, submit it along with the vendor's invoice to the county treasurer's office for paymer_ The Commissioners' Court, at a public hearing, must approve all purcha_ order/request for payments prior to payment. Purchase order/request for paymer. submitted to the county treasurer's office less then three days before the ne. Commissioners' Court meeting will not be processed for that meeting. 9) Purchase order/request for payments should not be issued for goods/services that not have an unencumbered budget balance. If funds are not available the departme. head/elected official should make a request for transfer of funds from oth appropriations or additional funds to the Commissioners' Court. The county audit. • is required, by statute, to disapprove for payment any payment that exceeds t. budgeted amount. Disapproved purchase order/request for payments will be retum� to the department head/elected official for disposition. �•!d!T:Ci17P.LK•Z�J17L•ZN.7.E�`d7•ZSC•laJ.I • • 508 10)If a purchase requires a trade-in, such as an automobile, office machines or other equipment, the department head/elected official should request approval of the trade- in from Commissioners' Court prior to the purchase of the new asset. The county • auditor's office should be sent a.copy of the Commissioners' Court approval of the trade-in along with trade-in's county identification number. 11)All lease/purchase agreements must be approved by the Commissioners' Court and signed by the county judge unless the Commissioners' Court authorized someone else to sign the agreement. All lease/purchase agreements must contain the "government clause" authorizing the return of the equipment if the Commissioners' Court does not appropriate funds for the lease/purchase in a future year. Failure to comply with this provision will result in the department head/elected official becoming liable for any losses sustained by Calhoun County. 12) County employees wishing to purchase items from vendors doing business with Calhoun County should set up their own account with the vendors and not use Calhoun County's account. Calhoun County, is exempt from state sales taxes, however county employees are not exempt. Any purchases made through Calhoun County for employees' personal use will be deducted from the invoice and the appropriate department head/elected official will be responsible for the payment of the amounts so deducted along with the appropriate sales taxes. 13)All office supplies, equipment and office machinery will be used only for business related to the operation of county offices and departments. Office equipment and, supplies will not be removed from its assigned departmental location for any reason other than for business related to the operation of county offices and departments. 14) County employees, with the exception of members of the Commissioners' Court, will be allowed to bid on surplus property offered to the public at public auction, just as • any other citizen of Calhoun County. 15) Department head/elected officials are expected to keep appropriate controls over the use of departmental equipment such as telephones, postage, copy machines, computers and etc. to assure that use of this equipment is not abused and that Calhoun County is not incurring expense for the personal use of this equipment. 16) County employees, traveling out -of -county on official county business, will be reimbursed for such travel upon submitting the appropriate travel reimbursement forms to the county treasurer. Calhoun County's travel reimbursement plan is an "accountable plan" as outlined in the Internal Revenue Service's regulations. As such, the department head/elected official is responsible for determining what reimbursements for travel will be made by Calhoun County, however in the event that meals are reimbursed where the county employee was not required to spend the night at the travel location, then the meal reimbursement shall be considered additional compensation to the employee and reported on his earnings record as compensation in accordance with Internal Revenue Service regulations. Law enforcement personnel escorting prisoners are exempted from having to report these meals as compensation due to their obligation to remain with and feed the prisoner. Guidelines for travel are as follows: a) Calhoun County will reimburse actual expense incurred for board and lodging if receipts are kept by the employee and submitted with the appropriate travel expense form. • QLHOUN COUNTYP(/RCMSIN POL/Cy-PAGENO 3 OFJ 509 • b) If no receipts are kept, the employee will be reimbursed for board and lodging in the following manner: i) Morning Meal--------------------------------------------- $ 5.00 ii) Noon Meal------------------------------------------------- $ 7.50 iii) Evening Meal------------------------------------- ------- $10.00 iv) Lodging----------------------------------------------------- $50.00 Employees should not request reimbursement for meals which have been provided as part of the conference cost or which were not paid for by the employee under this plan. c) Calhoun County will reimburse actual expenses on travel by air, bus or train at the lowest available fares. Department heads/elected officials are responsible for determining the lowest available fares. d) Mileage reimbursement for authorized use of personal automobiles on county business will be computed at the current rate set by the Internal Revenue Service for tax purposes. e) Calhoun County will reimburse employees for other expense related to the purpose of such travel only if receipts are kept and submitted with the appropriate travel expense form. Exceptions to this rule will be made for reasonable tipping • and taxi fees. f) It is the responsibility of each department head/elected official to utilize travel funds only for official county business. These funds are budgeted for the purpose of allowing county employees to attend various association meetings, training seminars, education seminars, other county related purposes and the required law enforcement travel relating to prisoners and probationers. It shall be the responsibility of each department head/elected official to see to the strict enforcement of this policy. g) County employees assigned a county vehicle will be required to turn in an annual statement showing any personal miles that were incurred by them while using the vehicle or a statement to the effect that all miles for the year were for county business. Any personal use mileage on an assigned county vehicle will be included as compensation to the employee calculated in accordance with the appropriate Internal Revenue Service guidelines. It is the employee's responsibility to be familiar with the Internal Revenue Service guidelines concerning personal use of employer provided vehicles. The county auditor's office has these guidelines available. Should it be determined by the Internal Revenue Service that these guidelines were not followed by the employee, the employee will be responsible for any penalties, interest or other charges to Calhoun County from his negligence in not complying with the guidelines. • 510 VERIZON' S REQUEST FOR ROW ON COUNTY ROAD IN PRECINCT #1 • • • A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize Verizon Southwest Incorporated to construct a communication line within the right-of-way on a County Road in the Magnolia Beach Area. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. VERIZON Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION November 6, 2000 TO THE CONMSSIONERS COURT OF CALHOUN COUNTY ATTENTION: COUNTY JUDGE Formal notice is hereby given that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: VERIZON proposes to re -enforce an existing cable route with an additional buried cable beginning at the intersection of Ocean Drive and 21" Street at the Magnolia Beach area, and extending southward for approximately 2,9001. The proposed cable will be extended at 8' inside the west right-of-way of Ocean Drive to avoid conflict with the existing cable at 5' inside the same right-of-way. In addition, a 30' bore will be made under Ocean Drive at the northernmost point of this proposed cable route, and 4" PVC pipe will be placed. A proposed buried cable will be extended from the west side of Ocean drive to the east side. SEE ATTACHED NARRATIVE The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right- of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after November I5.2000. VERIZON SOUTHWEST INCORPORATED Supervisor - Access Design Address 223 N. Colorado Port Lavaca . TX 77979 �11 • C� i 512 VERIZON'S REOUEST FOR R. O. W. ON COUNTY ROAD IN PRECINCT #2 Commissioner Balajka stated that he is checking into the legalities of us requiring Verizon to put up a deposit for damages incurred while doing this work and will let the Court know when he gets the information. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to authorize Verizon Southwest Incorporated to construct a communication line within the right-of-way on Park and Saddlehorn Roads. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. VERIZON Southwest Incorporated VERIZON NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER. COURT OF Calhoun COUNTY ATTENTION: COUNTY JUDGE November 13, 2000 Formal notice is hereby given that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: VERIZON proposes to place buried cable as follows: Beginning approximately 1326' East of the intersection of FM 1090 and Park Road. At this point, VERIZON will begin extending cable East for an • approximate distance of 1100 feet; Cable will be placed 6 feet inside the North Right -of -Way of Park Road ; Thence beginning again approximately 300' South of the intersection of Saddle Horn Dr. and Park Road; cable will extend South 300' at 6 feet inside the West Row of Saddle Horn Dr.; Thence North on Trailwood Dr. at 3.5 feet inside the North Row & extend for a distance of 1100 feet. In addition a cable will be extended South 900 feet at 3.5 feet inside the East Row of Wedgwood Dr. Ali cable will be placed at a minimum depth of 30 inches. See attached Sketch. The location and description of this line and associated appurtenances is more fully shown by five (5) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of --way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the VERIZON Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so conspired shall be null and void. Construction of this line will begin on or after -November 20, 2000. VERIZON SOUTHWEST INCORPORATED • By AEileen Humphrwl l� eys SuDeMsor - Access Design Address 223 North Colorado Port Lavaca, TX 77979 513 FAC. AREA COUNTY TMI RGE. SEC, TAX DEST, A ............................ .......... ....... . — ... .......... A I.- J i J— fQRK ORDER NO i� Poo I G-r DWG. I OF I • 514 VERIZON'S REQUEST FOR R. O W. ON COUNTY ROAD IN PRECINCT #2 11 • • A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to authorize Verizon Southwest Incorporated to construct a communication line within the right-of-way on Rosenbaum Road. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. VERIZON Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION November 14, 2000 TO THE CONMSSIONERS COURT OF CALHOUN COUNTY ATTENTION: COUNTY JUDGE Formal notice is hereby given that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: Beginning at the intersection of FM 3084 and Rosenbaum Road, Verizon Communications proposes to extend buried cable for 3247' down the Northwest side of Rosenbaum Road to the intersection with a private road. At this point the proposed buried cable will turn Southeast and will cross under the asphalt of Rosenbaum road. The crossing will be achieved by the use of an 80' bore under the asphalt, with the cable installed into 4" pipe. The cable will then proceed for an additional 64' down the southeast side of Rosenbaum Road. Where necessary, in -line bores will be made under existing culverts and any other obstacles to direct plowing. With the exception of the bore and road crossing, all cable will be extended at 3.5' inside the applicable right-of-way, and will be plowed or trenched to a minimum depth of 30. SEE ATTACHED NARRATIVE The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right- of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any Property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after November 30.2000. VERIZON SOUTHWEST INCORPORATED By: q? rx� Eileen Hufnphreys Supervisor - Access Desian Address 223 N. Colorado Port Lavaca . TX 77979 ki • • 51G SERVICE AGREEMENT WITH PHONE BILLING EXAMINERS • C A Motion was made by Commissioner Belk and seconded by Judge Marshall to enter into a Service Agreement with Phone Billing Examiners for Basic Service. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 12-10-200 12:54P4 FROM CALHOUN CO. AUDITOR 361 553 4614 P.4 r y. Phone Billing Examiners, also known as PBX, provides certain telephone bill audit, inventory, and consulting services. The primary benefits of PBX's services are 1) refunds and 2) bnl reductions. PBX will endeavor to obtain maximum refunds and reductions. If there is no refund or bill reduction, there is no fee for this service. Refunds are monies paid to the Client which are a result of correcting past telephone company over charges. Refunds are made directly to the Client by telephone company bill credit or by refund check. Bill reductions are decreases in the Client's recurring telephone charges. Some bill reductions are a result of illegal or erroneous over charges being corrected. Bill reductions also occur when items are eliminated or replaced with less expensive alteratives. BASIC SERVICE OPTION. By this agreement, PBX agrees to acquire and audit Client's current and historical telephone billing records. PBX will provide the Client a report which explains and summarizes Client's phone bills. PBX will conduct an inventory to insure that all billed items exist. If any erroneous or Illegal over charges are discovered. PBXw01 obtain Refunds on Client's behalf. This action normally reduces Client's phone bill(s). BASIC SERVICE FEE (_Client's Initials). Client agrees to pay PBX a fee of 600/9 Of any refunds resulting from this service. Refund fees are due within 10 days of Client receiving refund check or credited bill as Invoiced by PBX. Client retains 100% of any billing reductions resulting from this service. EXTENDED SERVICE OPTION. In addition to the Basic Services shown above, PBX will also determine if other bill reduction opportunities exist beyond the scope of correcting illegal or erroneous over charges. Additional bill reductions occur when recurring charges are eliminated, or replaced with suitable, though less expensive alternatives. PBX will provide recommendations regarding other bill reduction opportunities that are found. Recommendations are subject to client approval. PBX will help implement accepted recommendations._ EXTENDED SERVICE FEE (_ _ Client's Initials). Client agrees to pay PBX a fee of 50% of any refunds and 50% of ONE annual bill reduction resulting from this service. Annual bill reduction is the monthly bill reduction times 12 months. PBX will invoice separately for the refund and for the bill reduction fee (BRF) amounts. These fees are due and payable within 30 days of Client receiving reduced bill. The BRF can be paid monthly. Client agrees to assist PBX by providing PBX with a Letlervor-Agency, (sample on the Other side of this form). Furthermore, Client will provide basic billing Information consisting of copies of certain pages from ONE recent month's telephone accounts. All regularly billed telephone accounts are to be included. Client agrees to pay PBX'a feels) as indicated. by the Client's initials in the fee option shown above. IF THERE IS NO REFUND, CREDIT OR BILL REDUCTION, THERE IS NO CHARGE FOR THIS SERVICE CLIENT COMPANY NAME: PHYSICAL ADDRESS: CITY, STATE, 71P CODE: TELEPHONE NUMBER: ACCEPTED: (signed) Name: (Panted) Title: Agreement ACKNOWLEDGED: H. R. Edwards Preadent, PBX 5 / INSURANCE SETTLEMENT — DAMAGES TO JUVENILE PROBATION DEPARTMENT VEHICLE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the insurance settlement of $276.27 for damages to Juvenile Probation Department vehicle, in which damages occurred before December 4, 2000. Commissioners Belk, • Balajka, Floyd, Finster and Judge Marshall all voted in favor. INSURANCE SETTLEMENT RECAPfiUI, ATION County Dept Juvenile Probation Policy: Fleet Policy#TAp226140g Occurrence Date: 10/6/00 Vehicle: 1997 Ford Crown Victoria VIN: ..4932 INV#: 972-0057 Location: ? Driver: ? Description: Broken windshield (cause unknown) Repair Invoice: Keathleys Glass $ 30127 Insurance settlement: Amount of repair $ 301.27 Deductible 25,00 Amount received 76.27 NET COST TO COUNTY $ 26.00 • COUNTY PRECINCT #1 AND ANIMAL CONTROL— SALVAGE/SCRAP A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare various items of Precinct 1 and Animal Control as salvage with the exception of Animal Control's dog trap that will be reported stolen for insurance purposes. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Precinctl Inventory #21-0043 — Porter Gabel T Power Saw — SN 2136 Inventory #21-0125 — VP 2600 Heater — SN 2112976 Inventory #21-0137 — VP 2600 Heater— SN 2653068 Animal Control Inventory #620-0005— F)dra Large Dog Trap An inventory of the fixed assets in both Precinct One and Animal Control was performed by the Auditor's Office December 19.21, 2000. The above items could not be located during the inventory. Leroy Belk, Commissioner, Precinct One indicated that the Items missing from his inventory were items that should have previously been declared salvage and removed from the inventory. Rhonda Symonds, Animal Control Officer indicated that the dog trap missing from Animal Control's Inventory had been stolen earlier this year. Sincerely. i CPA Denise M6 nne Assistant Auditor 518 TAX ASSESSOR — COLLECTOR AND ANIMAL CONTROL MONTHLY REPORTS The Tax Assessor -Collector presented her monthly report for November and Animal Control for the month of December, 2000, and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be accepted as presented. Commissioners Belk, Balajka, Floyd, Finster and Judge Marshall all voted in favor. is GENERAL DISCUSSION Mark Daigle of the Sheriff s Department stated that he had checked with the City of Port Lavaca Animal Control and they are going to continue to quarantine animals suspected of rabies. Judge Marshall presented Commissioner of Precinct 1, Leroy Belk, with a plaque for 26 years of service to the County. Judge Marshall advised that the newly elected officials will be sworn in on January 1, 2001 at 11:00 A.M. THE COURT ADJOURNED. • • S19 SPECIAL JANUARY TERM HELD JANUARY 1, 2001 THE STATE OF TEXAS § • COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 1 st day of January, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 11:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Leroy Belk Commissioner, Pct, 1 Michael J. Balajka Commissioner, Pct, 2 H. Floyd Commissioner, Pct. 3 (ABSENT) Kenneth Finster Commissioner, Pct. 4 Marlene Paul County Clerk Thereupon the following proceedings were had: Arlene N. Marshall, County Judge, opened the meeting in the Commissioners' Courtroom and immediately adjourned to the District Courtroom due to the amount of people in attendance. Having assembled in the District Courtroom Judge Marshall lead the opening prayer and Commissioner Belk led the Pledge of Allegiance. • County Judge Arlene N. Marshall then administered the Oath to the following: Roger C. Galvan, Commissioner, Precinct 1 W. H. Floyd, Commissioner, Precinct 3 Bumard B. Browning, County Sheriff Annette Baker, County Tax Assessor -Collector Kenneth Wayne Wenske, Constable Precinct 2 Bruce Blevins, Constable Precinct 3 Claude W. Nunley, Constable Precinct 4 Virgil Wayne Redding, Constable Precinct 5 Constable of Precinct 1, Gregory Falcon, was absent THE COURT ADJOURNED. • 520 C� • REGULAR JANUARY TERM HELD JANUARY 8, 2001 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 8th day of January, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: . Arlene N. Marshall County Judge (ABSENT) Roger C. Galvan Commissioner, Pct. I Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Finster led the Pledge of Allegiance. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to pass the following Order Setting Maximum Salaries, Making Various Appropriations, Setting Vacation Policy and Sick Leave Policy, Setting Policy on Payment of Hospitalization Insurance Premium, Setting Holiday Schedule and Setting Other Miscellaneous Policy Matters for the year 2001 with the Correction in the Emergency Management Secretary's Salary to be $23,655.00. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 2001 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATIONS AND PASSING HOLIDAY SCHEDULE Casmtsstoner Floater Coo i,.iover Floyd WHEREUPON, on motion by seconded by and unanimously carried, the Court ordered the following Order be adopted and entered: The various officials, supervisors, and permanent employees will be compensated for the Calendar Year 2001 not to exceed the following amounts: MAXIMUM SEMI-MONTHLY ANNUAL SALARY GENERAL FUND County Commissioners of Precincts 2, 3, 4, each $1,717.45 $41,219.00 1, and County Judge 2,040.58 48,974.00 County Clerk 1,769.00 3,869.04 42,456.00 92,857.00 County Court -at -Law Judge (State supplement $833.33 semi-monthly) 36,287.00 Court Reporter/Secretary, Court -at -Law 1,511.95 Juvenile Court Judge, County Judge 142.25 3,414.00 Juvenile Court Judge, County Court -at -Law 3,414.00 Judge 142.25 62.83 1,508.00 Juvenile Court Clerk. 1,769.00 42,456.00 District Clerk Justices of Peace, Precincts 1, 2, 3, 4, 1, 011.37 24,273.00 and 5, each Appeals Court Judges (6), each 5.33 128.00 Crime Victims Assistant 612.12 14,691.00 26,480.00 Elections Administrator 1,103.33 43,081.00 County Auditor 1,795.04 1,769.00 42,456.00 County Treasurer Cdunty Tax Assessor -Collector 1,795.04 43,061.00 Emergency Management Coordinator 625.00 15,000.00 Constables, Precincts 1, 2, 3, 4, and 5, 37 7,089.00 each Sheriff 769.00 1,.33 42, Flood Plain Administrator 83 83. 858.33 000.00 2,00.00 20,600.00 Animal Warden 1,216.58 29,198.00 County Librarian 600.83 14,420.00 Museum Curator Veterans' Service Officer 344.91 8,276.00 County Agent 526.66 343.33 12,640.00 8,240.00 CEAFCB Agent 205.75 4,938.00 - Marine Agent ..1 r� u 2001 ORDER PASSING MAXIMUM SALARIES, MAKING MONTHLY APPROPRIATION. AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY County Judge 1 Administrative Assistant $1,060.29 $25,447.00 Countv Clerk 1 Deputy 1,060.29 25,447.00 3 Deputies, each 978.37 23,481.00 . 1 Deputy 929.25,- 22,302.00 r 1 Deputy 811.12 / 19, 467.00� District Clerk 1 Deputy 1,060.29 25,447.00 1 Deputy 978.37 23,481.00 2 Clerks, each 761.12 18,267.00 District Attorne 1 Assistant 2,320.79 55,699.00 1 Assistant 1,824.33 43,784.00 1 Secretary 1,060.29 25,447.00 1 Secretary - Legal 1,025.50 24,612.00 1 Secretary 978.37 23,481.00 1 Clerk 761.12 18,267.00 County Auditor • 1 Chief Auditor 1,306.04 31,345.00 2 Assistants, each 1,060.29 25,447.00 County Treasurer 1 Deputy 1,060.29 25,447.00 County Tax Assessor -Collector 1 Deputy 1,060.29 25,447.00 2 Deputies, each 978.37 23,481.00 Buildings 1 Superintendent 1,267.25 30,414.00 2 Assistant Superintendents, each 1,060.87 25,461.00 4 Janitors, each 958.00 22,992.00 1 Painter/Maintenance 958.00 22,992.00 Emergency Management , QQ 1 Secretary 1,060.29 r3q Jail 1 Administrator 1,312.00 31,488.00 8 Jailers, each 1,135.16 27,244.00 1 Cook 762.45 18,299.00 Page 2 of 5 n :�22 2001 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY Sheriff 1 Chief Deputy $1,509.04 $36,217.00 1 Lieutenant • 1,364.58 32,750.00 5 Investigators, each 1,312.00 31,488.00 4 Deputies - Sergeant, each 1,312.00 31,488.00 11 Deputies, each 1,279.25 30,702.00 2 Secretaries, each 1,019.33 24,464.00 1 Chief Dispatcher 978.37 23,481.00 7 Dispatchers, each 978.37 23,481.00 2 Part -Time Deputies, each 41.66 1,000.00 Highway Patrol 1 Clerk 761.12 18,267.00 Waste Management 1 Supervisor 1,268.54 30,445.00 1 Employee 1,072.37 25,737.00 1 Employee 977.08 23,450.00 Health Department 1 Nurse 1,422.08 34,130.00 1 LVN I 1,148.79 27,571.00 1 LVN II 1,007.70 24,185.00 1 Secretary 1,060.29 25,447.00 County Library 1 Assistant 1,060.29 25,447.00 1 Librarian-Youth/Reference 1,060.29 25,447.00 1 Clerk 761.12 18,267.00 1 Janitor - Point Comfort Branch 31.83 764.00 1 Janitor - Port O'Connor Branch 31.83 764.00 1 Janitor - Seadrift Branch • 31.83 764.00 County Extension Service 1 Secretary 986.04 23,665.00 1 County Youth Coordinator 1,060.29 25,447.00 Road and Bridge Precinct One 2 Employees, each 1,166.41 27,994.00 1 Employee 1,117.79 26,827.00 1 Employee 991.83 23,804.00 1 Employee 935.70 22,457.00 1 Secretary 985.62 23,655.00 Road and Bridge Precinct Two 1 Employee 1,229.04 29,497.00 1 Employee 1,111.54 26,677.00 1 Employee 1,072.37 25,737.00 3 Employees, each 1,012.33 24,296.00 1 Secretary - 985.62 23,655.00 Road and Bridge Precinct Three 1 Employee 1,286.54 30,877.00 1 Employee 1,166.41 27,994.00 1 Employee 1,117.20 26,813.00 1 Secretary 985.62 23,655.00 • Page 3 of 5 A-" ,323 • 2001 ORDER PASSING MAXIMUM SALARIES, MAKING MONTHLY APPROPRIATION, AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY Road and Bridge Precinct Four 1 Employee $1,286.54 $30,877.00 1 Employee 1,198.16 28,756.00 3 Employees, each 1,117.20 26,813.00 6 Employees, each 1,084.29 26,023.00 1 Secretary 985.62 23,655.00 Each of the officials named herein shall fix the compensation of the employee(s) authorized for his department within the maximum amounts authorized by this Order. Each of said officials will complete and deliver the payroll forms to the County Treasurer to indicate the pertinent information for all employees covered by the Fair Labor Standards Act who were employed during the pay period; he will also see that the necessary exemption certificates and other information are furnished to the County Treasurer so that proper deductions may be made and records compiled for Federal Withholding Tax, Social Security Tax, Group Insurance, and Retirement Plan. EXTRA HELP The various officials/supervisors will be allowed to employ extra help at the following maximum hourly rates: $5.15 for clerical help in county offices; $5.65 for labor in the Road and Bridge Precincts, the Building Department and the Waste Management Department; $6.00 for librarians; $7.00 for branch librarians; $8.00 for skilled help; $9.00 for heavy equipment operators; $9.00 for mechanics; $11.40 for bailiffs. Payments may be made up to the amount authorized in each department budget, approved by the Commissioners Court in the 2001 Budget. The officials/supervisors affected by this Order will not obligate the County for the payment of any compensation in excess of the extra help allowance without prior authorization of the Commissioners Court. These employees will be considered part-time employees of the County and will be subject to Federal Withholding Tax and Social Security Tax deductions. APPROPRIATION FOR JUSTICE OF THE PEACE OFFICE, PRECINCT 5 An annual allowance of $2,400 will be paid from the General Fund to Justice of the Peace of Precinct 5 for expenses of office, at the semi-monthly rate of $100.00. APPROPRIATIONS FOR TRAVEL ALLOWANCE Officers, agents or employees of the County will be reimbursed for actual traveling expenses while out of the County on official County business if in attendance at conferences relating to County government up to the amount authorized in the 2001 budget for this purpose. Reimbursement will be requested on the travel form available in the office of the County Treasurer and will be filed, with supporting documents, in the County Treasurer's office within one month after the trip has been made. Certain personnel will be reimbursed for actual traveling expenses in the County in amounts not to exceed the appropriations authorized in the 2001 budget. Mileage reimbursement for the use of personal automobiles which have been authorized will be computed at the current rate set by the Internal Revenue Service for tax •purposes. Page 4 of 5 z24 2001 ORDER PASSING MAXIMUM SALARIES, MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued APPROPRIATIONS FOR CALHOUN COUNTY APPRAISAL DISTRICT Payable in quarterly installments to the Calhoun County Tax Appraisal District: QUARTERLY GENERAL FUND $28,291.50 Appraisal Services 10,068.25 Collection Services HOLIDAY SCHEDULE The Court set the following holidayschedule for the calendar year 2001: Good Friday - 1/2 day April 13, p.m. Memorial Day May 28, Monday Independence Day July 4, Wednesday Labor Day September 3, Monday Veterans' Day November 12, Monday Thanksgiving Day November 22 & 23, Thursday & Friday Christmas Day December 24 & 25, Monday & Tuesday New Year's Eve - 1/2 day December 31, Monday, p.m. New Year's Day January 1, 2002, Tuesday However, it was agreed that if any of the above holidays should fall on a non -working day, the employees should be allowed to observe the nearest working day preceding or following the holiday. POLICIES PERTAINING TO SICK LEAVE, JOB RELATED ACCIDENTS FOLLOWED AS PER EMPLOYEE POLICY AND PROCEDURES MANUAL. MEMO ONLY SEMI-MONTHLY JUVENILE PROBATION 1 • Chief Probation Officer $1,473.79 1 Probation Officer 1,251.50 1 Probation Officer 1,000.00 1 Administrative Assistant 1,060.29 BOOT CAMP 1 Chief Drill Instructor 1,247.00 1 Assistant Drill Instructor 1,000.00 PASSED AND APPROVED, this the 8th day of January, 2001. ARLENE MARSHALL, COUNTY JUDGE CALHOUN COUNTY, TEXAS ATTEST: MARLENE PAUL, COUNTY CLERK CALHOUN COUNTY, TEXAS • Page 5 of 5 AND VACATION WILL BE MAXIMUM ANNUAL SALARY $35,371.00 30,036.00 24,000.00 25,447.00 29,928.00 24,000.00 ORDER PLACING COUNTY AND PRECINCT OFFICIALS ON SALARY BASIS FOR 2001 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to pass the following Order Placing Officials on a Salary Basis for the calendar (fiscal) year 2001. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY ORDER PLACING OFFICIALS ON SALARY BASIS On Motion by Commissioner Kenneth Finster, seconded by Commissioner H. Floyd, and carried, that the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 8° day of January 2001, with County Judge Arlene N. Marshall presiding and Commissioners Michael Balajka, H. Floyd and Kenneth Finster present and with Marlene Paul, County Clerk, in attendance, there having come on for hearing the matter of determining whether county and precinct officers shall be compensated on a salary basis for the calendar (fiscal) year 2001, it was ordered that all county and precinct officers and their deputies, clerk and assistants be compensated on a salary basis for the calendar (fiscal) year 2001, and the County Clerk is hereby ordered and directed to file a certified copy of this order with the State Comptroller of Public Accounts in Austin, Texas, on or before January 31, 2001. IT IS SO ORDERED this 8's day of January 2001. .......... ATTiST...`..•� 1� �1 Marle'ne Paul, CountylCler COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS Arlene N. Marshall, County Judge Pro Tern • • .yow MATAGORDA ISLAND LIGHTHOUSE RESTORATION/ENGINEERING SERVICES Judge Marshall informed the Court of the donation by Testengeer, Inc. of engineering design services for preparation of plans and specifications for the Matagorda Island Restoration Project. They offered to provide the construction administration services on a fee reimbursement basis. The cost would be paid by the county and submitted for 80% reimbursement for the grant funds. Other details are shown in the following correspondence. • A Motion was made by Judge Marshall and seconded by Commissioner Finster that we enter into agreement with Testengeer, Inc. for the Matagorda Island Lighthouse Restoration engineering services contract. Commissioners Balajka, Finster and Judge Marshall all voted in favor. Commissioner Floyd abstained. January 8, 2001 Mr. Billy J. Goodrich, Jr., P.E. Texas Department of Transportation P.O. Box 757 Yoakum, Texas 77995 Re: Matagorda island Restoration Project 0913-19.017 • Der Mr. Goodrich: Enclosed is a letter from Testengeer, Inc, offering to donate engineering design services for preparation of plans and specifications for the subject project. These services will qualify for in -kind contributions of donated engineering services from a non -governmental organization. Testengeer's main office has been located in Calhoun County for over twenty years. The company provides engineering services to industrial plants in the area as well as for local government projects. It has a very professional reputation and has experience in structural and civil projects similar to the lighthouse restoration project. Their experience with tanks, vessels, columns and structures in petrochemical plants and offshore production platforms, makes them very qualified for this project. We feel fortunate to have an engineering company of their reputation in Calhoun County and we feel particularly fortunate that they have offered to donate their services for this project. Their estimate of the value of their services is 535,000 up to contract award and is in accordance with our funding agreement for donated services. - In addition, Testengeer is offering to provide construction administration services to the county during the restoration of the lighthouse and surrounding grounds. Due to the remote location of this project, an island accessible only by boat, we feel that it is extremely important that we have a firm familiar with the project and the local area during the construction phase. Their experience with construction of the corrosive atmosphere of the Gulf Coast will be very beneficial to the restoration of the lighthouse. Testengeer is offering to provide the construction administration services on a fee reimbursement basis. The cost would be paid by the county and submitted for 80% reimbursement from the grant funds. We highly recommend' Testengeer for the design and construction administration of this project and we request your concurrence and approval of this selection. • Sincerely yours, Arlene N. Marshall 211 South Ann Street, Suite 217, Port lAvwa, TX 77979 Phone 361-553-4600 Fax 361-553-4603 e-mail:ealhoun@tisd.net www.dsd.ned—Calhoun ,3 rw / PTN EST__ ENG_E_E_ R ........ _... . -. _........... .. .. irk. : i ENGINEERING AND TECHNICAL BERVICRB .1777 Hwy, 35 South • P.O. Box 557 • Port Lavaca, TX. 77979 ♦ Phone: (361) $52-7621 ♦ Fax: (361) 552-6976 January 2, 2001 Calhoun County • 211 North Ann Street Port Lavaca, TX 77979 Attn: The Honorable Arlene Marshall. Judge Re: Matagorda Island Restoration Project Dear Judge Marshall, Testengeer is offering to donate engineering design and project management services to Calhoun County for the Matagorda Island Restoration Project. l The scope of our work willconsist of the preparation of plans, specifications and construction estimate outlined in the Advance Funding Agreement between Calhoun County and the State of Texas for project 0913-I9-017. In preparing the bid documents we will comply with all local, state and federal laws and regulations. Any third party services required to complete the design are not included: Our services will be in accordance with state policies regarding donated services for preparation of plans, specifications and estimates. For the purpose of establishing fair market value for our services the following estimate is provided: Principal - 180 hrs. @$80 = $14 400 Senior Engineer - 260'hrs @ $60 = $15,600 Drafter — 200 hrs. @25 = 5 5,000 Total: $35,000 • In addition we would like tb offer our services for the administration of the construction contract to include construction engineering and issuance of change orders, supplemental agreements, amendments and additional work orders. The cost of these services will be negotiated with the county to arrive at a fair and reasonable rate for the services. For your information a copy of our published Bill Rate Schedule is attached. We look forward to working with you on this historical project to restore an attraction in Calhoun County that will be beneficial to all. Please call me if you have any questions. Attachment Sincerely, J /G Byron Cumberland • JtiS JRN e5 '01 04:40PM CALHOUN CO EMERG MGT r. r.1 TESTENGEER, INC. BILL RATE SCHEDULE PERSONNEL BILLING RATES Clerical $20.00 per hour Drafter $25.00 per hour Designer $35.00 per hour Lead Designer $40.00 per hour Engineer/Specialist • $40.00 per hour Project Engineer/Specialist $50.00 per hour Professional Engineer/Sr. Engineering Consultant $60.00 per hour Principal $80.00 per hour Professional Land Surveyor' $50.00 per hour Sr. Survey Technician $37.00 per hour Survey Technician $30.00 per hour 2-Man Field Crew $55.00 per hour 3-Man Field Crew $60.00 per hour is CJ EXPENSES . Automobile Mileage $0.275 per mile AutoCAD Equipment - Usages $10.00 per hour General Computer Services . $ 5.00 per hour Reproduction Services - In House Size Blueline Bond Mylar 81/2" x 1 I" 0.25/ea. 0.25/ea. 0.75/ea. 81/2"- x 14" 0.50/ea. 0.50/ea. 1.00/ea 11" x 17" 0.75/ea. 0.75/ea. 1.50/ea. 18" x 24" 1.00/ea. 1.20/ea. 2.50/ea. 24" x 36" 2.00/ea. 2.40/ea. 5.00/ea. Third party charges for professional services, including testing lab services, are invoiced at ENGINEER'S cost. All other expenses such as outside reproduction services, postage, long distance telephone calls, airfare, car rental, meals and lodging on overnight trips are invoiced at ENGINEER'S cost. 01/0.1/01 Jti9 ESTABLISH PAY FOR GRAND JURORS AND PETTI' JURORS (COUNTY, DISTRICT AND JP COURTS) A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to establish the pay for Grand Jurors and Petit Jurors for the year 2001 at $6.00 a day for those that were called and $10.00 a day for those who serve. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. AUTHORIZE LOAN TO CAPITAL PROJECT SWAN POINT PARK FUND A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize a loan in the amount of $62,000.00 from the General Fund to Capital Project Swan Point Park Fund. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. rr"'r Teens General Land Office a David Dewhurst Commissioner M.11Ak Post Office Box 12873 Austin, Texas 78711-2873 Stephen F. Austin Building 1700 North Congress Avenue Austin, Texas 78701-1495 512.463.5001 1.800.998.4GLO www.glostate.ix.us December 18, 2000 The Honorable Kenneth W. Finster Calhoun County Commissioner P.O. Box 177 Seadrift, Texas 77983 Dear Commissioner Finster: Thank you for your letter regarding the availability of General Land Office funds to improve the public boat ramp at Swan Point on San Antonio Bay. As you know, the San Antonio Bay system contains some of the most sensitive natural resources along our coast. Bordered by the Aransas National Wildlife Refuge on the west and the Welder Flats State Coastal Preserve on the east, San Antonio Bay is a true Texas treasure. The Land Office's Port Lavaca Oil Spill Office patrols the Bay on a regular basis and frequently launches agency boats at Swan Point. As such, it is critical that the launch facilities are adequate not only for routine uses, but also in the event that oversized oil spill response equipment must be deployed to respond to spills. Accordingly, I am prepared to provide $10,000 toward the boat ramp improvements at Swan Point. In the near future, a draft inter -local agreement outlining the terms and conditions of the assistance will be sent to you for your review and comment. Once the agreement is signed, and a new coastal lease is submitted from Texas Parks and Wildlife and approved by the School Land Board, which I hope can take place during the next two to three months, funds will be available shortly thereafter. Thank you again for your letter and for the opportunity to partner on much needed improvements to the Swan Point boat ramp. E f -y. Sincerely, n.�c.,ttll Gt-Jl.lvJ1 David Dewhurst Texas Land Commissioner • C 530 APPROVE MONTHLY ADJUSTMENT REPORTS TO THE TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to approve Monthly Adjustment Reports to the Texas County and District Retirement System. The adjustments pertain to accounting corrections. Commissioner Balajka stated that he would like more information and time on this matter. Commissioner Finster withdrew his Motion and Commissioner Floyd, his second. • APPOINTMENT OF MEMBER TO 911 DISTRICT BOARD A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to Re -Appoint Joe Pena to serve as a Member of the 911 District Board. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. APPOINTMENT OF ANIMAL_CONTROL STUDY COMMITTEE A Motion was made by Judge Marshall and seconded by Commissioner Balajka to appoint Commissioners Finster and Galvan to serve on the Animal Control study committee. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. APPOINTMENT OF SUBDIVISION ABATEMENT AGREEMENT COMMITTEE A Motion was made by Judge Marshall and seconded by Commissioner Balajka that Commissioner Finster and Judge Marshall be appointed/re-appointed Subdivision Abatement Agreement Committee. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. SELECTION OF PUBLIC MEMBERS OF SALARY GRIEVANCE COMMITTEE isThe following Public Members of the Salary Grievance Committee were drawn to serve for the year 2001: Georgia Ann Sikes, Ed Wagner, and Edward Ted Wilson as Public Members of the Salary Grievance Committee for the year 2001. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. The County Clerk will notify them of their appointment. J P PCT. #3 AND JP PCT. #5 MONTHLY REPORTS J. P. Pct. #3 and J. P. Pct. #5 presented their monthly reports for December, 2000, and after reading and verifying same a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said reports be accepted as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCOUNTS ALLOWED — COUNTY Claims totaling $430,304.54 were presented by the County Treasurer and after reading • and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 531 BUDGET ADJUSTMENTS 2000 — EXTENSION SERVICE — LIBRARY — COUNTY CLERK — COUNTY JUDGE — HEALTH DEPARTMENT — CAPITAL PROJECT MAXWELL DITCH ROAD — JP PCT #2 — DISTRICT ATTORNEY — COMMISSIONER PCT #2 — COMMISSIONER PCT #4 — EMERGENCY MANAGEMENT — FIRE DEPARTMENT — ADULT PROBATION DEPT. — CRIME VICTIMS ASSISTANCE — JP PCT #1— BUILDING MAINTENANCE — • COUNTY AUDITOR — VARIOUS DEPARTMENTS — R&B PCT #1— R&B PCT #3 — R&B PCT #4 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 11 BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: yZ 4 c v Y�e/Mnu•.•. ` fin. fa, , (Department making this request) Date: I—N_.ol I request an amendment to the 1000 budget for the • year following line items in my department: Amendment GL Account # Account -Name... Amount Reason to -53oa_0 e/,,,_ PO Gams) Ito-716n I o - 635D3 33 JAN 8 2nro Net change in total budget t for this department is: $ ^� �' • Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 532 • • • HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LI rJ rco-q (Department making this request) Date: b,-�LR -Oo I request an amendment to the no budget for the year following line items in my department: GL-Account-#- )L+v- (n(olga 40 -70550 140-to22o 4o - ID550 Igo 530ao i4o-(P3 oo ---Account-Name --- -------- Amendment ---Amount-- -- �',r,k� < ��I SCEIICtV'.uu .� 3� —Boas 7 Aarh, ,Ie ��u, � ar,cc�• G Net change in total budget for this department is: , other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. 1 Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason "u-�C Cl�( rkE4 s D�itc�c S E S To (br ti {i Madifoe l((CL(il ir(.'rrr( =A� 533 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: (1,41) (Depart ent making this request) i Date: I request an amendment to the c 0 O 0 budget for the year following line items in my department: GL Account # :�5r -5�oao "1a`150 Account Name _ Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 5 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r� i 534 SIIDGET a1MNDNHNT REQUR "N xo: Calhoun County Commissioners' Court • From: rnt,) Eg j I, d4i C (DapartiOnt making this request) Date: I request an amendment to the aOQ Q budget for the year following line items in my departments GL Recount f ------------ 3(dC- (2 (,31� 0c00- (0(03t0 • Mendment Account Name _ Amount__ Not change in total budget for this departaant iss Other remarks/justification: Reason ArrKvV JAN 8 2nrn 4C A I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of offioial/department head: J'Yl Date of Commissionara' Court approvalt Date posted to General Ledger acoount(s)t C 535 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l a��"ti` QC��- (Department making this request) Date: /_q I I request an amendment to the e 00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount • Reason P0-:IrG3a. ImA C ""I& ya3 350—G4110 Net change in total budget for this department is: $^ v � OW E ) Other remarks/justification: s JM 8 9nni I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): requested untkl'.. C J 536 BUDGET AMENDMENT REQUEST / To: Calhoun County yCommissioners' {Count From: D L — � lu/�t,�ai IJI" l�a� • (Department making this request) Date: I _!s_V 1 I request an amendment to the o<G 6O budget for the year following line items in my department: GL Account # Account Name_ �I m-ctq�10�o CS oFur — __ �l • Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount---- ----- Reason _----- I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 40 =JAN8 requested 537 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: AAG\ i t �y-V-%e Pk a C C \'l'.t Z (Department making this request) Date: ia_09-00 _ • I request an amendment to the (yea budget for the year following line items in my department: GL Account LP(o �F1 to 1, 4• a3o 1p 35c0 (oLp I q 0 Net change in total budget for this department is: Other remarks/justification: Amendment Account Name Amount ------------------ ------------- y-\0�0 c , e S —\\UZ56 -�ra�l2•� o�� off- cam.,,, — c..on„�.sz� 111 Reason --------11------�^-,-,--- +rQfl. ' a .w.r�r�\�C.s Pc�l#• 5 302-0 • SY� n clod c3..., 05—C 3 JAN 8 2001 I understand that my budget cannot be A-- requested until j Commissioners' Court approval is obtai Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 538 • • • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: January 5, 2001 I request an amendment to the 200C budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount 510-53020 General Office Supplies + $163.00 510-66476 Travel -In County + $ 18.00 510-70500 Books -Law + $155.00 510-71650. Computer Equipment - $336.00 Net change in total budget for this department is: other remarks/justification: ■ -------Reason _ to pay for office supplies, travel and law books T— JAN 8 2001 I understand that my budget cannot be amended as Commissioners' Court approval is obtarled�_ Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 539 BUDGET AMENDMENT.REQUEST To: Calhoun County Commissioners' Court From: bk �o �wm 1 (Department making this request) Date: I -a-0 I d I request an amendment to the aWO budget for the year following line items in my department: GL Account 4 SSO-53Ag5 5 55 a510 5S0 -HS 0 QO �" 4-103350 � 5�- 0 6535 50 ---Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount qI5, DO I understand that my budget cannot be amended as Commissioners' Court approval is obtained. 41 Reason Signature of official/department head: URM (�^ 11 h.r Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 540 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: lCiopIQW _ inPn • (Department making this request) I �U Date: a_0I U I request an amendment to the ID0OD budget for the ea following line items in my department: GL Account y - Account Name -------- 550-63a10 35 �550-535y0 �550-53510 5 3bl11 E' Net change in total budget for this department is: Other remarks/justification: Amendment -Amount <(00.00-- <W D. 00) <lo,�lil,00 — a3iq I9I.00 -Reason V - I JAN g')gn1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: i11,7 ?A-- n—tri—, Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 541 - 01/03/2001 15: 16 3615536664 CAL CO COMMISSIONER BUDGET ANENDNENT REQUEST To: Calhoun County Commissioners' Court From: Cap, Cc. Ccnvn. Prt a (Department making this request) Date: t_2-0I T request an amendment to the -DODD budget for the following line items in my department: GL- Account -/- �550-�(� #55►J 53SI D ---Account Name - ------------ Net change in total budget for this department is: Other remarks/justification: PAGE 01 • hmendment ---Amount Reason ==x!:= + ===J PP I understand that my budget cannot be ame Commissioners' Court approval is obtained Signature of official/Department head: l Date of Commissioners' Court approval: lG jo S irnli until. • Date posted to General Ledger account(s): • 542 BUDGET AMENDMENT REQUEST To: Calhoun County Comm�ssis' I(mot/,Court • From: it l O (Department making this request) Date: (a ag'oo I request an amendment to the budget for the year — following line items in my department: Amendment GL Account Account Name Amount Reason 5r10- 6437D f9El,( -UP, 100, S,oDD. Do 5q 0- uL a a�o.00 5r10.53510 • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: �lNG�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i 543 EQDGET AMENDMENT REQUEST To: Calhoun County Comm issiers'Court From: � /)4 , ,n tJJ/l��((��ii�+LL (Department making this request) Date: I request an amendment to the ( 1 budget for the year following line items in my department: GL_Account_#_ 5n D • 530;0 Amendment Amount Reason E Sri 0-5351D &ij 4- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:_ • Date of Commissioners' Court approval: U Date posted to General Ledger account(s): t 544 BODaET AIMNDMZNT REQUXST To: Calhoun county commissioners' court • From: (Depailme& makingthis request) Date: /- ;) - o I request an amendment to the �70 O budget for the year following line items in my department: Amendment GL Account f Account Name Amount _ Reason ------------------ ---------- /04-i-4 0 7_3-�G 13 u TIFf- 100� ]tet change 1II total budget for this departaent is: g Other remarks/justification: g rAl I understand that my budget cannot be amended as requested until- commisslonerst court approval is obtained. Signature of offioial/department head: C }� rn 4�6l1 Date of commissioners, Court approval: Data posted to General Ledger account(&): • 3 545 • BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: \R l P r (Department mma ing this request) Date: �a-a0-�WO ({��{{�� I request an amendment to the _ budget for the year following line items in my department: Amendment GL Account IF Account Name_ -- Amount J -- ____Reason_-_-_- -------------------- --- Tccaher `�� U-) �C� �Oi� Cia� t15CC ,' 0 -� � O D� �cit� I�2.�j 3r18�7 3`1 4u -- 30 Net change in total budget - — O for this department is: $ other remarks/justification: 4\e I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: gs�,,V-x�y Date of Commissioners' Court approval: Date posted to General Ledger account(s): 546 To • From: 11 BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court Adult Probation Dept. (Department making this request) Date: January 2, 2001 I request an amendment to the 2000 budget for the year following line items in my department: GL Account # ))/-53020 70750 • • Amendment Account Name Amount General Office Supplies 411,200.00 Capital Outlay { `,200.00 Net change in total budget for this department is: Other remarks/justification: 15, Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: /k W 61( W t11 n 6 Date of Commissioners' Court approval: Date posted to General Ledger account(s): 547 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I_Z/_(j( I request an amendment to the ac"j" budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): I 548 BUDGET AMENDMENT REQUEST ' To: Calhoun County Commissioners' Court • From: c:�_tlytA) �vay.it w�ILAJ (Department making this request) Date: ' ,({_Q I I request an amendment to the 00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount 1$3-(oG3�0 �1i cntidte, y • Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 549 BUDGET AMENDMENT REQUEST i � • .550 • • • BUDGET AMENDMENT REQUEST 19 TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: LIBRARY DATE: 118101 BUDGET FOR THE YEAR: 2000 AMENDMENT AMOUNT GL ACCOUNT NO. ACCOUNTNAME REASON 1000-140-51920 GROUP INSURANCE (547) AS NEEDED FOR UTILITIES UTILITIES: 1000-140-66610 MAIN LIBRARY 45 1000-140-66618 POINT COMFORT LIBRARY 320 1000-140-66620 PORT O'CONNOR LIBRARY 127 1000-140-66622 SEADRIFT LIBRARY 55 TOGI for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 551 BUDGET AMENDMENT REQUEST VMLA:1,1,14M 1000.170-53610 BLDG SUPPLIESIPARTS 179 1000-170-53640 JANITOR SUPPLIES 527 1000-170-65454 REPAIRS-CRTHSE/JAIL 2,690 UTILITIES: �g 1000'170-66604 COURTHOUSE AND JAIL 1,277 1000-170-66606 COURTHOUSE ANNEX 42 for GENERAL FUND At .1IW 8 �Ms 1 i s C�-o • C J 552 • • • al BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS- COURT FROM: COUNTYAUDITOR DATE: 1/8/01 BUDGET FOR THE YEAR: 2000 ACCOUNT NAME AMENDMENT AMOUNT REASON GL ACCOUNT NO. 1000-190-53030 PHOTO COPIES/SUPPLIES (232) LINE ITEM TRANSFER 1000-190-53020 GENERAL OFFICE SUPPLIES 127 1000-190-54020 DUES 75 1000-190-66476 TRAVEL IN COUNTY 30 Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET p 553 BUDGET AMENDMENT REQUEST P/D:7[6I1b9 INDIGENT HEALTHCARE 1000-360-60640 CARE OF INDIGENTS 1000-360-60550 BURIAL EXPENSE 1000-360-60648 CARE OF JUVENILES 1000-240-63920 I MISCELLANEOUS 1000-240-66640 VACATION PAY UPON TERMINATION Total for GENERAL FUND 5,720 NEEDED 554 • • • ,�2) BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: VARIOUS DEPARTMENTS DATE: 1/8101 BUDGET FOR THE YEAR: 2000 AMENDMENT ACCOUNTNAME AMOUNT GL ACCOUNT NO. REASON DEPARTMENTNAME COMMISSIONERS COURT AS NEEDED 1000-230-64520 PATHOLOGIST FEES 321 1000-230-65110 PUBLIC NUISANCE INTERLOCAL AGREEMENT (1,512) MISCELLANEOUS 1000-280-62878 INSURANCE -SURETY BONDS 534 1000-280-66192 TELEPHONE SERVICES 657 Total Ior GENERAL FUND p NET CHANGE IN -BUDGET 0 XVi' <" Il 555 • BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: VARIOUS DEPARTMENTS DATE: 1/8/01 BUDGET FOR THE YEAR: 2000 I AMENDMENT GL ACCOUNT NO, ACCOUNT NAME AMOUNT REASON DEPARTMENTNAME WASTE MANAGEMENT LINE ITEM TRANSFERS 1000-380-53540 GAS/OILIDIESEL 2 1000-380-53595 TOOLS (2) VETERANS SERVICES 1000-790-53020 GENERAL OFFICE SUPPLIES 12 1000-790-64790 POSTAGE (12) Locild HIGHWAYPATROL 1000.720-0%= COMPUTER MAINTENANCE 3 1000-720-63920 MISCELLANEOUS 25 1000-720.53020 GENERAL OFFICE SUPPLIES (28) CONSTABLE PCT 3 1000-600-60332 AUTO ALLOWANCES 485 1000-600-66316 1000-600-53995 1000-60041996?7'�O TRAINING TRAVEL OUT OF COUNTY UNIFORMS EQUIPMENT -RADIO (130) (300) (55) FIRE PROTECTION -MAGNOLIA BEACH 1000-640-53210 MACHINERY PARTS/SUPPLIES 372 1000-640-71950 EQUIPMENT -FIRE HOSE (372) COUNTY COURT -AT -LAW 1000-410-66192 TELEPHONE SERVICES 6 1000-410-64790 POSTAGE (6) DISTRICT CLERK 1000-420-72700 EQUIPMENT-STAMP/MAIL MACHINE 65 1000420-53030 PHOTO COPIES/SUPPLIES (65) 100Total /or GENERAL FUND 0 7NETHANGE IN TOTAL BUDGET p - 556 BUDGET AMENDMENT REQUEST • • • 557 BUDGET AMENDMENT REQUEST �L 0 0 558 BUDGET AMENDMENT REQUEST al • • 559 •. Fund Effective Code Date Fund Title 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 BIO; 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Dae. U"I 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND l2/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENFrRAL FUND 12/31/00 GENERAL FUND • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 EXP. AMD. FOR 1/8/01 Transaction Description TO PROPERLY CLASSIFY SOFTWARE LINE ITEM TRANSFER LINE ITEM TRANSFER TO PROPERLY CLASSIFY SOFTWARE LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LIVE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER AS NEEDED FOR PATHOLOGIST FEES, SURETY BONDS, TELEPHONE LINE ITEM TRANSFER (INDIGENT HEALTHCARE) Dept Title EXTENSION SERVICE EXTENSION SERVICE EXTENSION SERVICE EXTENSION SERVICE LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY LIBRARY BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE COUNTY AUDITOR COUNTY AUDITOR COUNTY AUDITOR COUNTY AUDITOR COMMISSIONERS COURT COMMISSIONERS COURT CONTENGENCIES GL Title GENERAL OFFICE SUPPLIES MACHINE MAINTENANCE TELEPHONE SERVICES EQUIPMENT -COMPUTER GROUP INSURANCE GENERAL OFFICE SUPPLIES MACHINE MAINTENANCE MISCELLANEOUS TELEPHONE SERVICES UTILITIES -MAIN LIBRARY UTILITIES -POINT COMFORT LIBRARY UTILITIES -PORT OCONNOR LIBRARY UTILITIES-SEADRIBT LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY BOOKS -LIBRARY GROUP INSURANCE BUILDING SUPPLIES/PARTS JANITOR SUPPLIES REPAIRS -COURTHOUSE AND JAIL UTILITIES -COURTHOUSE AND JAIL UTILITIES -COURTHOUSE ANNEX GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES DUES TRAVEL IN COUNTY PATHOLOGIST FEES PUBLIC NUISANCE INTERLOCAL AGREEMENT MISCELLANEOUS • Increase Decrease 304.00 433.00 433.00 304.00 547.00 162.00 96.00 32.00 257.00 45.00 320.00 127.00 55.00 162.00 257.00 96.00 32.00 4,715.00 179.00 52T00 2,690.00 1,277.00 42.00 127.00 75.00 30.00 321.00 232.00 1,512.00 1,789.00 Fund Code BR➢I 1000 1000 1000 1000 1000 1000 01111 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Effective Date Fund Title 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 EXP. AMD. FOR 1/8/01 Transaction Description Dept Title LINE ITEM TRANSFER (INDIGENT HEALTHCARE) LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER TO PROPERLY CLASSIFY COMPUTERS (NON -CAPITAL) LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER TO PROPERLY CLASSIFY COMPUTERS (NON -CAPITAL) LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER AG1al1qq F117:RF9,a40 LINE ITEM TRANSFER CONTENGENCIES COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTYJUDGE COUNTYJUDGE MISCELLANEOUS MISCELLANEOUS HEALTH DEPARTMENT HEALTH DEPARTMENT HEALTH DEPARTMENT HEALTH DEPARTMENT HEALTH DEPARTMENT INDIGENT HEALTH CARE INDIGENT HEALTH CARE INDIGENT HEALTH CARE WASTE MANAGEMENT WASTE MANAGEMENT COUNTY COURT -AT -LAW COUNTY COURT -AT -LAW DISTRICT CLERK DISTRICT CLERK JUSTICE OF PEACE -PRECINCT #1 JUSTICE OF PEACE -PRECINCT #1 JUSTICE OF PEACE PRECINCT #2 JUSTICE OF PEACE PRECINCT #2 bate I/N01 • • GL Title VACTION PAY UPON TERMINATION GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES CAPITALOUTLAY EQUIPMENT -FILE CABINET TRAINING REGISTRATION FEES/TRAVEL TRAINING TRAVEL OUT OF COUNTY INSURANCE -SURETY BONDS TELEPHONE SERVICES GENERAL OFFICE SUPPLIES Increase Decrease 931.00 5.00 5.00 159.00 159.00 130.00 130.00 534.00 657.00 1,035.00 POSTAGE REPAIRS -HEALTH 55.00 DEPARTMENT TITLE XX FAMILY 423.00 PLANNING EQUIPMENT -COMPUTER BURIAL EXPENSE CARE OF INDIGENTS CARE OF JUVENILES GASOLINE/OH/DIESEUGR... TOOLS POSTAGE TELEPHONE SERVICES PHOTO COPIES/SUPPLIES EQUIPMENT-STAMP/MAIL MACHINE GROUP INSURANCE GENERAL OFFICE SUPPLIES GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES 478.00 1,035.00 2,000.00 5,720.00 1,000.00 2.00 2.00 6.00 6.00 65.00 65.00 90.00 90.00 968.00 116.00 P_' 1 0 Ln • •CALHOUN COUNTY, TEXAS is Unposted Budget Tmnsactions - 2000 EXP. AMD. FOR 1/8101 Fund Effective Cade Date Fund Title Transaction Description Dept Title GL Title Increase Decrease 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE DUES 40.00 PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE MACHINE MAINTENANCE 25.00 PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE OMNIBASE PROGRAM 200.00 PRECINCT#2 SERVICES 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE POSTAGE 3.00 PRECINCT #1 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE TRAVEL IN COUNTY 111.00 PRECINCT #2 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF PEACE TRAVEL OUT OF COUNTY 253.00 PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF PEACE EQUIPMENT -COMPUTER 226.00 PRECINCT#2 UPDATE 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER DISTRICT ATTORNEY GENERAL OFFICE SUPPLIES 163.00 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER DISTRICT ATTORNEY TRAVEL IN COUNTY 18.00 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER DISTRICT ATTORNEY BOOKS -LAW 155.00 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER DISTRICT ATTORNEY EQUIPMENT -COMPUTER 336.00 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND RETIREMENT 6.00 BRIDGE -PRECINCT #1 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 211.00 BRIDGE -PRECINCT #1 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND PIPE 262.00 BRIDGE -PRECINCT #1 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND SUPPLIES -MISCELLANEOUS 45.00 BRIDGE -PRECINCT #1 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 218.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 45.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 10,211.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND GASOLINE/OIUDIESEUGR.. 335.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND LUMBER 1,650.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER ROAD AND PIPE 23,919.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER ROAD AND SIGNS 1,368.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TREES 100.00 BRIDGE -PRECINCT #2 Date'. ❑N01 Pegc: 3 Fund Effective Code Date Fund Title 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 o-' uwoi 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 EXP. AMD. FOR 1/8/01 Transaction Description Dept Title GL Title LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER REQUIRED BY PAYROLL REQUIRED BY PAYROLL LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #3 ROAD AND BRIDGE -PRECINCT #3 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 BUILDING SUPPLIES/PARTS UNIFORMS EQUIPMENT RENTAL LEGAL NOTICES LEGAL SERVICES MACHINERY/EQUIPMENT REPAIRS MISCELLANEOUS PHYSICALS POSTAGE TELEPHONE SERVICES EQUIPMENT -PARKS ROAD & BRIDGE SUPPLIES MAINTENANCE EMPLOYEES WORKERS COMP ADJUSTMENTS GENERAL OFFICE SUPPLIES ROAD & BRIDGE SUPPLIES ROAD & BRIDGE SUPPLIES ROAD & BRIDGE SUPPLIES PIPE OUTSIDE MAINTENANCE Increase Decrease 45.00 500.00 1,964.00 100.00 2,773.00 4,300.00 357.00 100.00 61.00 218.00 100.00 83.00 83.00 697.00 697.00 160.00 7,457.00 I60.00 8,200.00 7,457.00 8,000.00 rsr4 • co Ln •• Fund Effective Code Date Fund Title 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERAL FUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 oac uWoi 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND • CALHOUN COUNTY, TEXAS Unposted Budget Transactions -2000 EXP. AMD. FOR 1/8/01 Transaction Description Dept Title GLTitle LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER TO PROPERLY CHARGE TYPEWRITER (NON -CAPITAL) LINE ITEM TRANSFER LINE ITEM TRANSFER ROAD AND BRIDGE -PRECINCT #4 CONSTABLE -PRECINCT #3 CONSTABLE -PRECINCT #3 CONSTABLE -PRECINCT #3 CONSTABLE -PRECINCT #3 EMERGENCY MANAGEMENT EMERGENCY MANAGEMENT EMERGENCY MANAGEMENT EMERGENCY MANAGEMENT FIRE PROTECTION -MAGNOLIA BEACH FIRE PROTECTION -MAGNOLIA BEACH FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA FIRE PROTECTION -PORT LAVACA HIGHWAY PATROL HIGHWAY PATROL HIGHWAY PATROL ADULT PROBATION ADULT PROBATION ADULT PROBATION UNIFORMS UNIFORMS AUTO ALLOWANCES TRAINING TRAVEL OUT OF COUNTY EQUIPMENT -RADIO GENERAL OFFICE SUPPLIES DUES AUTO ALLOWANCES EQUIPMENT -COMPUTER MACHINERY PARTS/SUPPLIES EQUIPMENT -FIRE HOSE I I10*-Wal � I oil a1163:K SUPPLIES/OPERATING EXPENSES CAPITALOUTLAY EQUIPMENT -BUNKER GEAR EQUIPMENT -FARE HOSE EQUIPMENT -MICRO BLAZE OUTFOAM EQUIPMENT -TRAINING GENERAL OFFICE SUPPLIES COMPUTER MAINTENANCE MISCELLANEOUS GENERAL OFFICE SUPPLIES GENERAL OFFICE SUPPLIES CAPITAL OUTLAY • Increase Decrease 200.00 300.00 485.00 130.00 55.00 601.00 20.00 189.00 432.00 372.00 372.00 301.00 368.00 164.00 825.00 130.00 292.00 306.00 28.00 3.00 25.00 672.00 1,200.00 1,200.00 P,a . 5 In CD Ll Fund Effective Code Date Fund Title 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND 1000 12/31/00 GENERALFUND Total GENERALFUND 1000 5180 12/31/00 CAPITAL PROJECT MAXWELL DITCH ROAD 5180 12/31/00 CAPITAL PROJECT MAXWELL DITCH ROAD Total CAPITAL PROJECT 5180 MAXWELL DITCH ROAD Report Total CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 EXP. AMD. FOR 1/9/01 Transaction Description Dept Title GL Title TO PROPERLY CHARGE TYPEWRITER (NON -CAPITAL) LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER ADULT PROBATION CRIME VICTIMS ASSISTANCE CRIME VICTIMS ASSISTANCE VETERANS SERVICES VETERANS SERVICES NO DEPARTMENT NO DEPARTMENT CAPITALOUTLAY SOCIAL SECURITY TRANSCRIPTION SERVICES GENERAL OFFICE SUPPLIES POSTAGE ROAD & BRIDGE SUPPLIES CONSTRUCTION-MAXWELL DITCH ROAD Increase Decrease 3.00 3.00 12.00 12.00 62,914.00 62,914.00 6,185.00 6,185.00 6,185.00 6,185.00 69,099.00 69,099.00 Dale. 11"] • r.o. a n U Vendor Name ID 43td COUNTY JUDGES 9609 ACTION LUMBER 2 ALAMO IRON WORKS 71 ANNOUNCEMENTS PLUS 28 AQUA BEVERAGE CO. 89 ARLENE N. MARSHALL 5096 ARTHUROLASCUAGA 3813 AT&T 5 AUTO PARTS AND 24 MACHINE CO. AUTO -MARINE PARTS & 23 SUPPLY AWESOME PAGING 46 B & B AUTO SERVICE 401 B J CONSTRUCTION 439 BOURG ELECTRIC 425 BRODARTCO. 429 BRUCE BLEVINS 519 CALHOUN CO JUVENILE 888 PROB.FUND CALHOUN CO. COUNTY S08 COURT CALHOUN CO. DISTRICT 820 COURT CALHOUN COUNTY 852 INDIGENT CARLEAN FANT 2206 CENTRAL POWER &LIGHT 848 COMPANY CHAD BREMER 496 CINTAS 958 CIRCLE M SERVICES 986 CITY OF POINT COMFORT 860 CITY OF POINT COMFORT 868 CITY OF PORT LAVACA 861 CITY OF PORT LAVACA 952 CITY OF SEADRIFf 862 COASTAL MEDICAL CLINIC 1026 COASTAL REFRIGERATION 812 COMPTRONICS 805 o Inio1 Credit 260.00 367.74 53.50 620.74 19.25 230.10 415.00 105.00 590.56 11.74 111.70 12.50 1,474.00 40.00 367.05 549.90 659.00 192.01 1,174.16 5,720.72 20.15 304.27 111.80 342.47 400.00 42.64 9.90 1,452.67 1,469.31 150.93 2,946,00 4,427.10 136.98 • CALHOUN COUNTY, TEXAS Posted General Ledger Transactions - VENDOR AMOUNTS • ca L0 Vendor Name ID COMPUTER COMMAND 925 CORP CREDIT CARD CENTER 1113 CREDIT CARD CENTER 840 DENISE MCKINNEY 5061 DIEBEL OIL CO. INC. 1425 DOUBLEDAY LARGE PRINT 1448 EAGLE ASPHALT PRODUCTS 1804 ED MELCHER CO. 1807 ENTEX 1805 ENVIROCLEAN MGT 1858 SERVICES INC. EXXON FLEET 1808 F.Y.I. LIBRARY SALES 2277 FASTENAL COMPANY 2274 FEDEX 2222 FIRE APPARATUS 2203 SPECIALIST FRANCOTYP-POSTALIA, INC. 2265 G B R A 2630 GERRY RICKHOFF, COUNTY 6848 CLERK GLOBALCOMPUTER 2642 SUPPLIES GOLDEN CRESCENT 2666 GTE WIRELESS 2650 GULF BEND INDUSTRIES 2638 GULF IRON & METAL 2626 COMPANY H & V EQUIPMENT 3002 SERVICES, INC HALLPROPANE 3032 HAP DIN SIGN & SUPPLY 3039 HART INTERCIVIC 3066 HASARA CULVERT 3069 HASTINGS 3045 ENTERTAINMENT#9622 HAYES ELECTRIC SERVICE 3009 HILB, ROGAL & HAMILTON 3006 HOUSTON, MAREK& 3077 GRIFFIN Credit 604.00 4.90 219.59 57.53 45.00 85.30 3,551.48 13.19 40.17 58.64 62.18 129.34 7.88 19.90 38.19 378.00 23.12 481.00 94.17 1,206.75 471.30 1,200.00 3,750.00 18,000.00 414.75 134.25 200.00 16,615.00 698.64 989.27 534.00 2,104.19 CALHOUN COUNTY, TEXAS Posted General Ledger Transactions - VENDOR AMOUNTS we mmi 0 0 P" 2 • Ll Vendor Name ID IOS CAPITAL 3427 JACKSON ELECTRIC COOP, 3802 INC. JAMES BEELER 499 JAMES DUCKETT, PETTY 1435 CASH FUND JANE LANE 4268 JOHN P. O'CONNELL 5935 JOSEPH PERKINSON, M.D. 6276 KARANREDUS, Ph.D. 6857 KENNETH FINSTER 2212 KRONBFRG'S FLAGS & 4211 FLAGPOLES LEXIS-NEXIS 4625 MATAGORDA CO. 5144 SHERIFFS OFFICE MAURITZ & COUEY 5024 McCLESKEY TECHNICAL 5014 SERVICES MCI WORLDCOM 5035 MEDIAPRO 5083 MELSTAN, INC. 5021 MEMORIAL MEDICAL 5099 CENTER MESSAGE LINK 5057 NAFECO 5467 NORMAN JONES 3817 OFFICE DEPOT CARD PLAN 5816 OFFICE MAX CREDIT PLAN 5832 OFFICE SYSTEMS CENTER 5806 PBCC 6294 PFEIFERS 6231 PHYLLIS A. MORRIS, CSR 5124 PIC PAC FOOD STORE 6213 PORT LAVACA WAVE 6234 PORT O'CONNOR 6237 MUNICIPAL POWER ELECTRIC& 6226 HARDWARE PROTELLSYSTEMS 6318 INTERNATIONAL 503.73 192.22 75.00 2.98 2,080.00 176.80 1,856.00 850.00 3.92 2,800.00 20.00 50.00 2,492.05 1,573.13 613.06 392.25 55.16 423.00 22.90 2,868.00 75.00 422.91 399.98 5,502.00 219.20 300.20 153.76 80.95 158.40 101.11 121.48 434.00 • CALHOUN COUNTY, TEXAS Posted General Ledger Transactions - VENDOR AMOUNTS • Dmr InAM P'Bc a M �2✓ CD Vendor Name ID Credit QUILL CORPORATION 6602 1,646.60 RELIABLE 6831 289.57 SAM'S / GECF 7233 788.95 SANCHEZ MATERIALS, INC. 7369 3,082.93 SEADRIFI' AUTO & MARINE 7208 54.50 SEADRIFI' MACHINE WORKS 7244 275.00 SHERWIN WILLIAMS 7215 223.20 SOFTWARE HOUSE 7229 304.00 INTERNATIONAL STENOGRAPH, L.L.C. 7300 110.20 STRICTLY BUSINESS 7358 116.93 SUDANCO, INC. 7362 136.40 SYLVA CONSTRUCTION 7348 12,21000 COMPANY TEXAS ASSOC. OF COUNTY 7617 175.00 AUDITOR TEXAS GENERAL LAND 7757 25.00 OFFICE TEXAS GULF COAST 7695 25.00 EMERGENCY TEXAS STATE DIRECTORY 7627 124.75 PRESS THE COMPUTER PLACE 928 736.00 THE COUNCIL COMPANY 936 2,307.62 THE HARBOR CHILDREN'S 3089 1,162.50 ALLIANCE THE PENWORTH COMPANY 6233 333.64 THYSSEN DOVER 7795 32,898.00 ELEVATOR TIM McFARLAND, M.D. 5106 320.00 TOOLS UNLIMITED 7610 261.00 TRI-WHOLESALE 7637 472.65 COMPANY, INC. TY ZELLER 9404 100.00 UNISOURCE MAINTENANCE 8029 11150.00 SUPPLY UNITED STATE POSTAL 8024 0.55 SERVICE US OFFICE PRODUCTS 8018 1,116.46 VAL D. HUVAR, COUNTY 3027 393.50 CLERK Date �nroi • CALHOUN COUNTY, TEXAS Posted General Ledger Transactions - VENDOR AMOUNTS is Pla,4 • CALHOUN COUNTY, TEXAS Posted General Ledger Transactions - VENDOR AMOUNTS dor Name ID Credit UZON SOUTHWEST 2605 1,955.17 TORIA COUNTY 8051 60.00 ;RIFF OFFICE TORIA ELECTRIC COOP 8205 718.23 TORIA MORTUARY 8238 321.00 ;VICES ING OFFICE PRODUCTS 8230 468.94 .GIL REDDING 6804 122.68 4.(BILL)WHITE 8682 308.00 LDENBOOKS 41028 8642 369.86 LMART COMMUNITY 8663 20.09 LMART COMMUNITY 8666 68.34 IMARTCOMMUNITY 8667 74.12 LMART COMMUNITY 8668 54.37 LMART COMMUNITY 8670 165.30 LMART COMMUNITY 8671 67.79 LMART COMMUNITY 8672 49.89 LMART COMMUNITY 8674 80.12 LMART COMMUNITY 8678 116.22 LMART COMMUNITY 8679 676.96 YNE DAGGS 1447 235.20 AVER'S GROCERY 8613 1,219.43 ITE BBQ-KWIK WAY 8625 124.82 SON CULVERTS, INC. 9650 11,074.73 ECT FIRST AID 9027 171.20 JNG ADULT RESOURCES 9203 85.30 ort Total 181,387.42 • inioi Pogo i O ay Ln GENERAL DISCUSSION Commissioner Balajka informed the Court that they will again have interviews for the architectural services for the new EMS station tomorrow and will have a packet made up for the Court by January 19, after all the interviews are completed. There was other discussion about the EMS issues. Commissioner Balajka discussed progress on the old jail building. He also said he is installing some dry hydrants in Pct. #2 and doing renovation of two old fire trucks, which • had been declared surplus, into a bigger tanker that can be used countywide. Commissioner Finster said he had met with the Port Lavaca. City Manager to discuss Animal Control and we should have a report with recommendations by Friday. Commissioner Balajka discussed the bats in the Courthouse and possible hazards concerning them. APPROVAL OF BONDS OF ELECTED OFFICIALS As the Oaths of Office had been administered on January 1, 2001, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster to approve the bonds of the re-elected and newly elected County officials, excluding Roger Galvan, Commissioner Pct. #1 B. B. Browning, County Sheriff W. H. Floyd, Commissioner Pct. #3 Gregory Falcon, Constable Pct. #1 Kenneth Wayne Wenske, Constable Pct. #2 Bruce Blevins, Constable Pct. #3 Claude Wayne Nunley, Constable Pct. #4 Virgil Wayne Redding, Constable Pct. #5 Annette Baker, Tax Assessor -Collector — two bonds • Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. We will postpone voting on the bond for Roger Galvan pending completion of some procedures regarding his prior business. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the County Judge be authorized to approve the payroll and bills for Precinct #1 until the Commissioner is authorized to do so. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT RECESSED UNTIL FRIDAY, JANUARY 12, 2001. 571 SPECIAL JANUARY TERM THE STATE OF TEXAS COUNTY OF CALHOUN § HELD JANUARY 12, 2001 BE IT REMEMBERED, that on this the 12th day of January, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Roger' C.. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pet, 1 Commissioner, Pet. 2 Commissioner, Pct. 3 Commissioner, Pet. 4 Deputy County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Finster led the Pledge of Allegiance. BIDS AND PROPOSALS — FUEL BIDS The following bids were received for fuel for the period beginning January 16, 2001 and ending February 15, 2001. After reviewing said bids a Motion was made by Commissioner Balajka and seconded by Commissioner Finster to accept the bid of Mauritz and Couey for both the delivered fuel and the automated card system fuel. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO UNLEADED GASOLINE $ Boa X 3800 S'3/'/8%6 D('� PREMIUM UNLEADED GASOLINE S_/J��)) X 4000 = S, 7( D D T DIESEL FUEL (LOW SULFUR) $_2?::, X 2500 Sai�Q. OD TOTAL BID PRICE S O O D(D THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JANUARY 16, 2001 AND ENDING FEBRUARY 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAMEOFBIDDER: kJIf:6774 �K CA AUTHORIZED DATE: • • • 5172 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE - TOTAL • GAMO UNLEADED GASOLINE S 'q�5 X 3800 - S 3,105.00 3900 PREMIUM UNLEADED GASOLINE S (• S X 4000 - 5__% 3o0 dG DIESEL FUEL (LOW SULFUR) S •1 S x 2500 - $ 2�3g9.fU TOTAL BID PRICE S U L• O THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JANUARY I6, 2001 AND ENDING FEBRUARY 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. C NAME OF BIDDER ADDRESS: 4.11A W j{UAjI)J CITY, STATE, ZIP: agv Lnli'1�1 14 .7 l t2'7 PHONE NUMBER: ;6f �52 - 'fG'C'`I AUTHORIZED TITLE: N DATE: /- //- O/ IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: PRICE PER GALLON UNLEADED GASOLINE S • y 1 5 MID GRADE S PREMUBN UNLEADED GASOLINE S I •0 i DIESEL FUEL S ,cl LOCATION: ?A 445tI'I (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING JANUARY 16, 2001 AND ENDING FEBRUARY 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: M4A4 tZ A. f d!(N S idell5 ADDRESS: It ap • y GTI'Y,STATE,L.JP: C t1,A 7)< 17,?, 7 W 7A'd- Md PHONE NUMBER: PRININAME: �MDYXII In�AJ��,by%iPA,,{� AUTHORIZED SIGNATURE: /I/Nlr1�f 573 BONDS FOR ELECTED COUNTY OFFICIALS Judge Marshall spoke on the approval of Bond of the newly elected Commissioner Precinct #1, Roger Galvan, stating that the Court is happy to have him as a member. It is not necessary to have his bond approved by the Court, only signed by the County Judge. MONTHLY ADJUSTMENT REPORTS TO THE COUNTY AND DISTRICT RET REMENT SYSTEM A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to approve the following Monthly Adjustment Reports to the County and District Retirement System. Commissioners Finster, Floyd, Balajka, Galvan and Judge Marshall all voted in favor. FAXSR;-TE'DR At=0i702/01-10,12;-14-AM Page-4 5 I+ EA cry 3�R 3 r g m m z o p m N m � m d33 U i5 9 w�^ D m CL �m3 � � nsg �l m R93 ^° X�R a m c 43 N ;W. a �^ F OR y c Q a � rn v 0 z z 3 3 ° ° a -n > p O E 0 A 3 d 0 ti IS ZM y N �J • C • 574 Subdivision Name Plan Name Person to contact with questions of Monthly Adjustment Report Cd1hour County A Subdivision Number Plan ID 'CO 38 Pe sed 01120M 128 A Lesa Casey Telephone Number 361-553-4610 For The Month/Year of: February-Dpcember 2000 Assistant Auditor Social Security Number Employee Name Employee Salary Reported Employee Corrected Salary Employee Salary Adjustment Employee Deposit Reported Employee Corrected Deposit Employee Deposit Adjustment JOHNSON, DWAID R. 15,035.24 10,099.81 -4,935.43 1,052.44 706.96 -345.48 Total Employee Deposit Adjustments -345.48 Total Employee Employee Deposit Subdivision Contribution Total Employer Rate for Period Adjustments H-mPl. Deposit Adjustments + + Rate for Period x x = = Total Employer Contribution Adjustments -345.48 .07 .092 -454.06 Total Supplemental Death Benefit Adjustments -345.48 .07 .0028 -13.82 Total Adjustments ± ISSUANCE OF BANK CREDIT CARD TO COMMISSIONER ROGER GALVAN A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to request issuance of a bank credit card to County Commissioner Precinct #1 Roger Galvan. Commissioners Galvan, Balajka, Floyd, Finster, and Judge Marshall all voted in favor. APPOINTMENT OF INSURANCE STUDY CON[MTITEE • Judge Marshall asked for recommendations in the appointment of an Insurance Study Committee. Commissioner Finster recommended Anne Daniel, Commissioner Balajka, Ralph Cormier, Commissioner Floyd, June Westerholm and Commissioner Galvan is to make a recommendation later. Judge Marshall said she asked Richard Bothe to chair the committee. FUNDING FOR MEMORIAL MEDICAL CENTER EMERGENCY MEDICAL SERVICE The Hospital Board Members were present. Buzz Currier, the new MMC administrator, stated that after study of the hospital finances and the reduction in Medicare and Medicaid, an adjustment is necessary because the hospital cash flow is insufficient to support EMS funding by the hospital which was approved by the hospital. He asked that the hospital be given the lump sum of $651,000.00 to meet changes in the reimbursement system. He also requested the entire replacement of the chiller and compressor unit at the hospital. He stated that a turnaround can be expected in 90 days. After some discussion, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka to transfer $651,000.00 lump sum to Memorial Medical Center for Emergency Medical Service. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in • favor. REPLACEMENT CHILLER FOR MEMORIAL MEDICAL CENTER Buzz Currier, Hospital Administrator, stated that the chiller at the hospital is 10 years old. The comfort of patients is paramount and it is needed for comfort and environmental control reasons. Delivery on the chiller is 8 weeks. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to declare the need for a chiller as an emergency purchase with no bidding and as a single source item. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. TEMPORARY INTERLOCAL AGREEMENT REGARDING ANIMAL CONTROL Gary Broz, Port Lavaca City Manager, appeared before the Court to discuss the Temporary Interlocal Agreement regarding Animal Control between Calhoun County and the City of Port Lavaca to work together on this matter. A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to accept the Interlocal Agreement regarding Animal Control. Commissioner Floyd requested that the words be added in the second paragraph from the last on the first page • of the agreement: calls from "Calhoun County Residents and Calhoun County Sheriff s Office". A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to Amend the Motion that the word "residents" be added. The City shall respond to calls from Calhoun County residents and from the Calhoun County Sheriff's Office. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted for the Amendment to the Motion. Vote on the Original Motion to Approve the Temporary Interlocal Agreement regarding Animal Control with the City of Port Lavaca as Amended: Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 576 INTERLOCAL AGREEMENT REGARDING ANIMAL CONTROL • PARTIES This agreement is by and between Calhoun County (County) and the City of Port Lavaca (City) through their duly elected representatives. DURATION This agreement shall take effect upon the signing of this contract by both parties and shall continue from that date until December 31, 2001, and may be extended in annual increments upon mutual consent. This agreement may be extended or modified upon written approval of both parties. PURPOSE Calhoun County (County) desires to engage the services of City to provide Animal Control services on a per call, as needed basis. TERMINATION This contract can be terminated by either party upon 30 days written notice to the other party. • DUTIES City will provide personnel, equipment and facilities for the control, impoundment and euthanasia (if necessary) of animals according to the laws of Calhoun County and the State of Texas. City shall maintain its equipment and facilities in accordance with all laws applicable to such and shall train its Animal Control Officer as required by law, all of which are at City expense. City shall respond to calls from the Calhoun County Sheriff's Office for detainment, impoundment and euthanasia (if necessary) of animals. County will pay City for the above services according to the following schedule within 30 days of invoice. Interlocal Agreement - Animal Control • Page 1 of 2 577 FEES City will receive from County as compensation for the above services: • $25.00 for control and detention of an animal .35 per mile from City limits to location and back to animal shelter $75.00 10 day quarantine (if necessary) $30.00 euthanasia actual costs if after hours or on weekend of overtime INTENT It is the intent of the parties that this contract covers small animals such as dogs, cats, etc. Large animals, i.e. livestock etc., are not covered by this contract. . NOTICES All notices required by this contract shall be sent as follows: County Judge 211 S. Ann Street Port Lavaca TX 77979 Mayor Alex Davila, for City of Port Lavaca Arlene Marshall, for Calhoun County Interlocal Agreement - Animal Control Page 2 of 2 Date Date City Manager P.O. Box 105 Port Lavaca TX 77979 is 578 is BROWNIE AND JUNIOR TROOPS — USE OF BAUER EXHIBTT BUILDING AT FAIRGROUNDS A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to authorize Brownie Troop 533 and Junior Troop 579 to use the Bauer Exhibit Building overnight in the month of February. A certificate of insurance will be required. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Paisano Girl Scout Troop 533 & Troop 579 Kim McCarn, Leader 612 S. Colorado Street, Port Lavaca, TX 77979 (361) 553-8118 Phone/Fax January 11, 2001 Commissioners Court Judge Arlene Marshall Dear Judge Marshall: AGENDA ITEM ��- My name is Kim McCarn, I am a Girl Scout leader in Port Lavaca and I would like to request the use of the Bauer Building at the Calhoun County Fairgrounds for an overnight • camp -out for my Brownie and Junior Troops. Because of the age of the girls, most of them have not camped away from home before, and I wanted to provide a safe, enclosed and close to home area, where we could setup our tents and simulate camping. The girls and parents attending are registered Girl Scouts and therefore insured while participating in Girl Scout activities -and additional waivers should not be needed. If you have further questions regarding insurance, please contact Terry Blevins, Field Executive at 573-6451. I have contacted the Girl Scouts and have been told that since parents will be required to drop off and pick up their own children, I do not need to fill out any special forms or paperwork for camping. I have had all of the necessary Girl Scout training and my assistant, Grace Gonzalez has had CPR/First Aid training. Once we get ready to sleep we will be locking the doors for the girls safety. We will inform the law enforcement and fire departments that we will be camping. We would like to request one of the following dates: February 2"d , 3rd , 9th' 10`h , 16`h or 17'. • Thank you for your consideration. Kim McCain, Troop Leader 579 JAIL ELEVATOR PROJECT Judge Marshall stated that we are still waiting to take any action to accept the jail elevator project as substantially complete. EXTENSION SERVICE MONTHLY REPORTS A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the Extension Service Monthly Reports for November and December 2000. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS 2000 — R&B PCT. #4 — R&B PCT. #1— JP PCT. #5 — BUDGET ADJUSTMENTS 2001— EMERGENCY MANAGEMENT A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that the following Budget Adjustments be accepted as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 1000-570-53590 BUDGET AMENDMENT REQUEST Tote/ hr GENERAL FUND • C� • 580 BUDGET AMENDMENT REQUEST • • Ssl BUDGET AMENDMENT REQUEST 3 )PKo V . LAN 12 2001 LI L� 552 • • BUDGET AMENDMENT REQUEST PPROV ,,N,,,22001 q 583 BUDGET AMENDMENT REQUEST 1000-170G6604 COURTHOUSE AND JAIL 1000.17=606 COURTHOUSE ANNEX 1000-170-66602 AG BLDGIFAIRGROUNDS Total for GENERAL FUND 8,609 2,300 424 PPROVE I Ff E mi • • BUDGET AMENDMENT REQUEST "` TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: COUNTY TAX COLLECTOR DATE: 1112I01 BUDGET FOR THE YEAR: 2000 1"1000-200-61340 AMENDMENT ACCOUNTNAME AMOUNT REASON COPY MACHINE LEASE 72 LINE ITEM TRANSFER GENERAL OFFICE SUPPLIES (72) Total for GENERAL FUND isli 0 NET CHANGE IN TOTAL BUDGET 0 PPf� -,. ,Eil 585 JAN 12 2001 E • m BUDGET AMENDMENT REQUEST • • 0 587 BUDGET AMENDMENT REQUEST • m BUDGET AMENDMENT REQUEST I O • SSs BUDGET AMENDMENT REQUEST H0 L 5vO • BUDGET AMENDMENT REQUEST f CALHOUN COUNTY COMMISSIONERS' COURT FROM: JAIL, SHERIFF mTO: DATE: 1112101 BUDGET FOR THE YEAR: 2000 I I � I AMENDMENT ACCOUNTNAME AMOUNT GL ACCOUNT NO. REASON DEPARTMENT NAME JAIL LINE ITEM TRANSFERS 1000-180-53020 GENERAL OFFICE SUPPLIES 9 1000-180-53420 JAIL MAINT/SUPPLIES 1,199 1000-180-53955 GROCERIES 1,982 1000-180-53995 UNIFORMS 893 1000-180-64880 PRISONER LODGING -OUT OF COUNTY 35.516 100D-18D-64910 PRISONER MEDICAL SERVICES 1,056 1000-18051910 SOCIAL SECURITY (882) 1000-18051920 GROUP INSURANCE (8,052) 1000-180-51930 RETIREMENT (1,494) 1000-180-53460 PRISONER CLOTHING/SUPPLIES (4,192) 1000-180-66310 TRAINING REGIST. FEES (1,216) 1000-180.6W16 TRAINING TRAVEL OUT OF COUNTY (2,017) SHERIFF 1000-760-53430 LAW ENFORCEMENT SUPPLIES 2,076 1000-760-53520 TIRES & TUBES 29 1000-760.53540 GAS/OIUDIESEL 3,767 1000-760-53992 SUPPLIES-MISC. 524 1000-760-60360 AUTO REPAIRS 8,853 1000-760-63920 MISCELLANEOUS 327 1000-760-66192 TELEPHONE SERVICES 910 1000-760-51519 DEPUTY -LAW ENFORCEMENT (22,801) 1000-760-51920 GROUP INSURANCE (16.487) Total /or GENERAL FUND p NET CHANGE IN TOTAL BUDGET p 591 • BUDGET AMENDMENT REQUEST / J kppROVED .sari � 2 2ao1 • 592 Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 low 1000 1000 1000 1000 Effective Date Fund Title 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND IV31100 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 1213 MO GENERALFUND 12/31/00 GENERALFUND IV31MO GENERAL FUND 12/31/00 GENERALFUND IV31100 GENERALFUND 12/31/00 GENERALFUND IV31100 GENERALFUND IV31100 GENERALFUND 12/31/00 GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 W. AMD FOR Transaction Description LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER AS NEEDED FOR PATHOLOGY, JP GENERAL SUPPLIES AS NEEDED FOR PATHOLOGY, JP GENERAL SUPPLIES LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER AS NEEDED FOR PATHOLOGY, JP GENERAL SUPPLIES Dept Title BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE JAB, OPERATIONS JAB. OPERATIONS JAIL OPERATIONS JAR. OPERATIONS JAIL. OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAIL OPERATIONS COUNTY TAX COLLECTOR COUNTY TAX COLLECTOR COMMISSIONERS COURT COMMISSIONERS COURT COUNTY CLERK COUNTY CLERK COUNTY COURT -AT -LAW COUNTY COURT -AT -LAW COUNTY COURT -AT -LAW JUSTICE OF THE PEACE -GENERAL na« mtrot • • 'M 12 2001 GL Title RS UTE.ITIES-At�'i"'�� BLDO/FAIRGROUNDS UTILITIES -COURTHOUSE 8,609.00 AND JAIL UTB-ITIS-COURTHOUSE 2,300.00 ANNEX SOCIAL SECURITY GROUP INSURANCE RETIREMENT GENERAL OFFICE SUPPLIES 9.00 JAIL 1,199.00 MAINTENANCE/SUPPLIES PRISONER CLOTHING/SUPPLIES GROCERIES 1,982.00 UNIFORMS 893.00 PRISONER LODGING -OUT 35,516.00 OF COUNTY PRISONER MEDICAL 1,056.00 SERVICES TRAINING REGISTRATION FEES/TRAVEL TRAINING TRAVEL OUT OF COUNTY GENERAL OFFICE SUPPLIES COPY MACHINE LEASE 72.00 PATHOLOGIST FEES 1,200.00 PUBLIC NUISANCE INTERLOCAL AGREEMENT GENERAL OFFICE SUPPLIES 51.00 PHOTO COPIES/SUPPLIES GENERAL OFFICE SUPPLIES 9.00 LEGAL SERVICES -COURT APPOINTED BOOKS -LAW 215.00 GENERAL OFFICE SUPPLIES 181.00 Decrease 11,333.00 882.00 8,052.00 1,494.00 4,192.00 1,216.00 2,017.00 72.00 1,381.00 51.00 224.00 co m LPG Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 low 1000 1000 1000 1000 1000 Total 1000 2610 2610 Total 2610 Report Total Effective Date Fund Title • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 EXP. AMD FOR 121/01 Transaction Description Dept Title GL Tide 12/31/00 GENERALFUND LINE ITEM TRANSFER JUSTICE OF TELEPHONE SERVICES PEACE-PRECINCT#5 12/31/00 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF TRAVEL IN COUNTY PEACE -PRECINCT #5 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TREES BRIDGE -PRECINCT #1 12/31/00 GENERAL FUND LINE ITEM TRANSFER ROAD AND RADIO MAINTENANCE BRIDGE -PRECINCT #1 12/31/00 GENERALFUND LINE ITEM TRANSFER - ROAD AND SIGNS BRIDGE -PRECINCT #4 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TOOLS BRIDGE -PRECINCT #4 12/31/00 GENERALFUND LINE ITEM TRANSFER CONSTABL&PRECINCT #3 UNIFORMS 12/31/00 GENERALFUND, LINE ITEM TRANSFER CONSTABLE-PRECINCT0 EQUIPMENT -RADIO 12/31/00 GENERAL FUND LINE ITEM TRANSFER CONSTABLE -PRECINCT #4 AUTO ALLOWANCES 12/31/00 GENERALFUND LINE ITEM TRANSFER CONSTABLE-PRECINCT#4 RADIO MAINTENANCE 12131/00 GENERALFUND LINE ITEM TRANSFER HIGHWAY PATROL GROUP INSURANCE 12/31/00 GENERALFUND LINE ITEM TRANSFER HIGHWAY PATROL GENERAL OFFICE SUPPLIES 12/31/00 GENERALFUND LINE ITEM TRANSFER HIGHWAY PATROL TELEPHONE SERVICES 12/31/00 GENERAL FUND LINE ITEM TRANSFER SHERIFF DEPUTY -LAW ENFORCEMENT 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF GROUP INSURANCE 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF LAW ENFORCEMENT SUPPLIES 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF TIRES AND TUBES 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF GASOLI E/OIUDIESEUGR... 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF SUPPLIES -MISCELLANEOUS 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF AUTOMOTIVE REPAIRS 12/31/00 GENERALFUND LINE H'EM TRANSFER SHERIFF MISCELLANEOUS 12/31/00 GENERALFUND LINE ITEM TRANSFER SHERIFF TELEPHONE SERVICES GENERALFUND 12/31/00 AIRPORT FUND LINE ITEM TRANSFER NO DEPARTMENT BUILDING REPAIRS 12/31/00 AIRPORT FUND LINE ITEM TRANSFER NO DEPARTMENT EQUIPMENT RENTAL AIRPORT FUND Is Increase Decrease 139.00 139.00 52.00 52.00 56.00 56.00 310.00 310.00 201.00 201.00 12.00 70.00 2,076.00 29,00 3,767,00 524.00 8,853.00 327.00 910.00 71,042.00 82.00 22,801.00 16,487.00 71,042.00 257.00 257.00 257.00 257.00 71,299.00 71,299.00 [Na': miroi Page.2 ��qq Y� BUDGET AMENDMENT REQUEST I q To: Calhoun County Commissioners' Court From: �A(I4Mc._h isr OW 962L (Depatm� rmakincP this is request) Date: I _� _ O I request an amendment to the OO budget for the following line items in my department: GL Account -# Account Name G3o- 1g30 • Net change in total budget for this department is: Other remarks/justification: Amendment Amount -_-- ----- Reason------ — v `�v CiGi�EYt kcJ( I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 595 • • • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2001 EXP. AMD FOR 1/12/01 Fund Effective Code Date Fund Title Transaction Description Dept Title GL TiOe Increase Decrease 1000 1/12/01 GENERALFUND PER SALARY ORDER EMERGENCY SECRETARY 1,792.00 APPROVED 1/S/01 MANAGEMENT 1000 1/12/01 GENERALFUND PER SALARY ORDER EMERGENCY SOCIAL SECURITY 137.00 APPROVED 1/9/01 MANAGEMENT 1000 1/12/01 GENERALFUND PER SALARY ORDER EMERGENCY RETIREMENT 170.00 APPROVED 1/S/01 MANAGEMENT 1000 I/12/01 GENERALFUND PER SALARY ORDER EMERGENCY WORKMENS 3.00 APPROVED 1/8/01 MANAGEMENT COMPENSATION 1000 I/12/0l GENERALFUND PER SALARY ORDER EMERGENCY FEDERAL/STATE 8,00 APPROVED 1/8/01 MANAGEMENT UNEMPLOYMENT Total GENERALFUND 0.00 2,110.00 1000 Report Total 0.00 2,110.00 ,PR ®VET_'° i JAN 12 2001 CA Duc Vuroi GENERAL DISCUSSION Commissioner Floyd stated that he received a letter from Roberts, Taylor and Sensabaugh Insurance Agency regarding Ken's Construction on Memorial Medical Center. His concern is that they want the County to get bids and finish up the job. They want to give us the additional money and we finish the project. He feels the administrative cost should be home by the insurance company and not just us. Commissioner Floyd said he had a bid from Sam Sylva of $107,000.00 to finish. The • insurance company wants to issue a check for the balance. Hospital has $66,000.00 in retentions on that contract. Commissioner Floyd also stated that he received a letter from Anita Koop's attorney regarding the problem in Pct. #3 and it was sent to Houston, Marek and Griffin, attorneys. Floyd is going to meet with one of the attorneys and will come back to Court before any agreement is made. Oscar Martinez asked about Commissioner Galvan being authorized to be a county commissioner in regard to his bonding company. Judge Marshall stated that Mr. Galvan paid his outstanding bonds. Mr. Pollan, Attorney, said this appears to be valid. He has been sworn in and has a bond we do not look past that. Commissioner Balajka said it is the Judge's ultimate decision in approving bonds, not the Courts. The Court cannot remove a commissioner, that is up to the District Judges. He apologized to Mr. Galvan. The Judge said he has met the requirements of Bond and Oath and the County Auditor said his bond will be paid. Judge Marshall asked the Commissioners to get any proposed changes regarding the Guidelines for Current Abatements and Amendments to her office by January 20, 2001 — it is to be put on the agenda for January 31, 2001. Also, redistricting and getting an attorney regarding work with Court issues. • ACCOUNTS ALLOWED — COUNTY Claims totaling $93,721.98 for the 2000 bills were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Claims totaling $4, 411,717.50 for the 2001 bills (transfers) were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCOUNTS ALLOWED — HOSPITAL INDIGENT HEALTHCARE Claims totaling $5,720.72 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNTY TREASURER'S MONTHLY REPORT • The County Treasurer presented her monthly report and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the report as submitted. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT ADJOURNED AT 11:20 A. M. 597 • C� • 598 SPECIAL JANUARY TERM HELD JANUARY 31, 2001 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 31 st day, of January, A.D., 2001 there was begun • and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge (ABSENT) Roger C. Galvan Commissioner, Pet. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pet. 3 Kenneth W. Finster Commissioner, Pct. 4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Judge Marshall gave the Invocation and Commissioner Finster led the Pledge of Allegiance. Commissioner Precinct 1 Roger C. Galvan was at school for newly elected commissioners. EMPLOYEE OF THE MONTH The first recipient is Steven Olasguaga who has been employed since April 2000 and is an important part of our Calhoun County Juvenile Justice Program. He had served 4 • years in the Marine Corps. Judge Marshall presented him with a plaque. There will be a plaque hanging in the Courthouse lobby which will contain all of the "Employee of the Month" recipients. DONATION FROM FORMOSA PLASTICS Mr. Jack Wu of Formosa Plastics presented a check for $200,000 to the County. Formosa and the County have an agreement whereby Formosa is to donate 5.25 million dollars which will include 1 million dollars cash and 4.25 million dollars to pay off the Tax Anticipation Notes. This is the final payment of $200,000 to the County. The Court thanked W. Wu. PUBLIC HEARING TO AMEND THE 2000 AND 2001 YEAR BUDGETS Judge Marshall opened the public hearing at 10:10 A.M. County Auditor Ben Comiskey read the amendments for year 2000. BUDGET AMENDMENTS YEAR 2000 — GENERAL FUND/JP PCT. #1 — GENERAL FUND/HEALTH DEPARTMENT — MEMORIAL MEDICAL CENTER — GENERAL FUND/MUSEUM — GENERAL FUND/CAPITAL PROJECT OLD JAIL DEMOLITION — CAPITAL PROJECT OLD JAIL DEMOLITION/ASBESTOS ABATEMENT/MISC/TRANSFER — CAPITAL • PROJECT NEW EMS BUILDING — GENERAL FUNDANDIGENT HEALTHCARE There was no discussion on the 7 amendments. "99 • - ... •• AMENDMENTS BY NUMBER FOR Win2000 ............................................................... UMME f NRAM 200012001 MEOW DAM 12/31/00 REASON FOR AMMOff ITO PROPERLY CHARGE COMPUTER MAINTENANCE PO#7370 WAY AWAm AXTAm AUWAm NUMVINAAAS Wff fOADAAK OEMAATMUMK ACaWMW AMOOA7 1000 450 53020 999 TO PROPERLY CHARGE GENERAL FUND JUSTICE OF PEACE PCT 1 GENERAL OFFICE SUPPLIES ($180) COMPUTER MAINTENANCE PO#7370 1000 450 63500 999 TO PROPERLY CHARGE GENERAL FUND JUSTICE OF PEACE PCT 1 MACHINE MAINTENANCE $180 COMPUTER MAINTENANCE UMMMNOMOER 200012002 AWMW UIE 12/31/00 RE MfMANMIOlR; ITO PROPERLY CHARGE NEW FURNACE AND COIL NWAm OWAm ACTAm aWAm AfAMVf&A4MM%7 flmymK OfAATM UNAAff ACalA M#ff AAf W 1000 350 63500 999 TO PROPERLY CHARGE NEW GENERAL FUND HEALTH DEPARTMENT MACHINE MAINTENANCE ($800) FURNACE AND COIL 1000 350 65460 999 TO PROPERLY CHARGE NEW GENERALFUND HEALTH DEPARTMENT REPAIRS -HEALTH DEPT. ($750) FURNACE AND COIL 1000 350 70750 999 TO PROPERLY CHARGE NEW GENERAL FUND HEALTH DEPARTMENT CAPITAL OUTLAY $1.550 FURNACE AND COIL E.- AMENOAO7ITNOMOOL 200012003 ANMMMUAIE 12/31/00 REASON FE AMEUMM IREVERSE EXISITING BUDGET FOR 2000 NAM BWAm A rTAm &WAm AfA80V NAME M VT WNW OEPAAD{WAAAff AMWMK A WW 6010 999 40010 999 REVERSE EXISITING BUDGET MEMORIAL MEDICAL CENTER NO DEPARTMENT ESTIMATED BEGINNING CASH $1,000.000 FOR 2000 6010 999 49230 999 REVERSE EXISITING BUDGET MEMORIAL MEDICAL CENTER NO DEPARTMENT PATIENT REVENUES $16,295.381 FOR 2000 6010 999 51800 999 REVERSE EXISITING BUDGET MEMORIAL MEDICAL CENTER NO DEPARTMENT SALARIES AND BENEFITS ($9.308,340) FOR 20M 6010 999 53970 999 REVERSE EXISITING BUDGET MEMORIAL MEDICAL CENTER NO DEPARTMENT MEDICAL/OTHER SUPPLIES ($5,304,685) FOR 2000 6010 999 64940 999 REVERSE EXISITING BUDGET MEMORIAL MEDICAL CENTER NO DEPARTMENT PROFESSIONAL FEES ($1,611,132) FOR 2000 ANE1mNMNOMM— 200012004 AMOO]MEAiU IE 12/31/00 REASON FOR AN MMEM. JENTERREV;SEDBUDGET FOR 2000 fOMDAm AWAY AWA0 ffWAm IMASMMAMfAmMU fOAmmw WAATMDVTAAAff ACCWMAff AMOW 6010 999 49230 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT PATIENT REVENUES ($16,062,904) 2000 6010 999 51810 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT SALARIES $7,848,729 2000 6010 999 51820 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT EMPLOYEE BENEFITS $1,730,974 20M 6010 999 61760 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT DEPREewl'to - $1,715,932 2000 a,.�y Tiwsdav .lamiary 30 wni v� P69610(2 AMENDMENTS BY NUMBER FOR YEAR 2000 wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwewwwww 6010 999 62750 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT HOSPITAL GENERAL $360,886 2000 6010 999 64285 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT OTHER OPERATING EXPENSES $5,305.753 2000 6010 999 64675 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT PLANT OPERATION $387,651 2000 6010 999 64940 999 ENTER REVISED BUDGET FOR MEMORIAL MEDICAL CENTER NO DEPARTMENT PROFESSIONAL FEES $1,778,767 2000 .1.000 150 62990 999 SET UP CAPITAL PROJECT GENERAL FUND MUSEUM JAIL RESTORATION STUDY ($8,165) FOR OLD JAIL DEMOLITION FOR 2000 EXPENSES 1000 800 98550 999 SET UP CAPITAL PROJECT GENERAL FUND TRANSFERS TRANSFER TO CAP.PROJ. OLD $8.165 FOR OLD JAIL DEMOLITION JAIL DEMOLITION FOR 2000 EXPENSES 5145 999 60270 999 SET UP CAPITAL PROJECT CAPITAL PROJECT OLD JAIL NO DEPARTMENT ASBESTOS ABATEMENT $7,869 FOR OLD JAIL DEMOLITION DEMOLITION FOR 2000 EXPENSES G 5145 999 63920 999 SET UP CAPITAL PROJECT CAPITAL PROJECT OLD JAIL NO DEPARTMENT MISCELLANEOUS $296 FOR OLD JAIL DEMOLITION DEMOLITION FOR 2000 EXPENSES 5145 999 91010 999 SET UP CAPITAL PROJECT CAPITAL PROJECT OLD JAIL NO DEPARTMENT TRANSFER FROM GENERAL FUND ($8,165) FOR OLD JAIL DEMOLITION DEMOLITION iil7�111117�( I,, )� 5134 999 63260 999 CREATE LINE ITEM TO PROPERLY CHARGE 2000 EXPENSE 5134 999 73950 999 CREATE LINE ITEM TO PROPERLY CHARGE 2000 �II7111 u1011 J hd;'�i 1000 360 60640 999 tS I IMA I tU AMUUN I ur DECEMBER INDIGENT BILLS CAPITAL PROJECT NEW EMS NO DEPARTMENT STUDY -BUILDING BUILDING ($419) County Auditor Ben Comiskey read the 30 amendments for year 2001. BUDGET AMENDMENTS YEAR 2001 GENERAL FUNDIREVENUE — AIRPORT — CAWS/ANIMAL CONTROL — CONTROL PCT #2 — FLOOD CONTROL PCT #3 — FLOOD CONTROL PCT #4 — GRAFFITI ERADICATION FUND — HWY 87/FM 1090 FUND — LATERAL ROAD MAINTENANCE PCT #4 — SHERIFF FORFEUED PROPERTY — HOSPITAL DEBT SERVICE — REFUNDING DEBT SERVICE — LIBRARY DEBT SERVICE — EMS/GENERAL — TRANSFERS/GENERAL — EMERGENCY MANAGEMENT — MEMORIAL MEDICAL CENTER — COMMISSIONERS COURT — RABIES CONTROL — WASTE MANAGEMENT — COUNTY COURT The Court discussed Amendments #2 and #4 concerning Hospital operating expenses, $641,000.00 transfer and EMS costs. Also, Amendment #5 regarding changing Rabies Control/Interlocal Agreement to $10,000.00 and reduce the appointed official salary by $10,000.00, which will transfer $10,000.00 out of Animal Control and put it into Commissioners Court fund for the Imerlocal Agreement and leave the department as it is. Amendments #17, #18 and #19 concerning Tax Anticipation Notes show these funds have been transferred to the New Jail Building. Amendment #6 concerning transfer of $76,547.00 to Memorial Medical Center for a chiller and Amendment #12 concerning comp. time, salaries, and benefits, etc. on employees at Jail, Sheriff's Department and R&B Pet #1 were discussed and left as they were. Amendment #23, R&B Pct #1 and Amendment #25, Pct 41 Flood Control accounts have been closed and funds transferred to Beach Erosion. There being no objection from the Public, the Public Hearing was closed at 10:45 A.M. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the 2000 Budget Amendments #1 through #7 and the 2001 Budget Amendment #1 through #30 with Amendment #5 being corrected as stated. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 502 • is • AMENDMENTS BY NUMBER FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT AMNUNTNMM- 200101001 AM" UTE 1/31/01 RUSON FOR AMOMMfHL JADJUST ESTIMATED BEGINNING CASH TO ACTUAL 1000 1 40010 ADJUST ESTIMATED GENERAL FUND REVENUE ESTIMATED BEGINNING CASH ($1,408,335) BEGINNING CASH TO ACTUAL 2610 999 40010 ADJUST ESTIMATED AIRPORT FUND REVENUE ESTIMATED BEGINNING CASH ($26,626) BEGINNING CASH TO ACTUAL 2640 999 40010 ADJUST ESTIMATED CAWS -ANIMAL CONTROL REVENUE ESTIMATED BEGINNING CASH ($138) BEGINNING CASH TO ACTUAL 2650 999 40010 ADJUST ESTIMATED CHAMBER TOURISM FUND REVENUE ESTIMATED BEGINNING CASH ($5,294) BEGINNING CASH TO ACTUAL 2670 999 40010 ADJUST ESTIMATED COURTHOUSE SECURITY FUND REVENUE ESTIMATED BEGINNING CASH ($25,016) BEGINNING CASH TO ACTUAL 2701 999 40010 ADJUST ESTIMATED EXCESS SALES TAX FUND REVENUE ESTIMATED BEGINNING CASH ($2,841) BEGINNING CASH TO ACTUAL 2707 999 40010 ADJUST ESTIMATED FARM 8 LATERAL ROAD FUND REVENUE ESTIMATED BEGINNING CASH ($11,107) BEGINNING CASH TO ACTUAL 2712 999 40010 ADJUST ESTIMATED FLOOD CONTROL FUND-PCT 2 REVENUE ESTIMATED BEGINNING CASH ($1,500) BEGINNING CASH TO ACTUAL 2713 999 40010 ADJUST ESTIMATED FLOOD CONTROL-PCT 3 REVENUE ESTIMATED BEGINNING CASH ($20.866) BEGINNING CASH TO ACTUAL 2714 999 40010 ADJUST ESTIMATED FLOOD CONTROL FUND-PCT 4 REVENUE ESTIMATED BEGINNING CASH ($1,831) BEGINNING CASH TO ACTUAL 2715 999 40010 ADJUST ESTIMATED GRAFFITI ERADICATION FUND REVENUE ESTIMATED BEGINNING CASH ($1,160) BEGINNING CASH TO ACTUAL 2717 999 40010 ADJUST ESTIMATED HIGHWAY 871FM 1090 FUND REVENUE ESTIMATED BEGINNING CASH ($26,494) BEGINNING CASH TO ACTUAL 2721 999 40010 ADJUST ESTIMATED LATERAL ROAD FUND-PCT 1 REVENUE ESTIMATED BEGINNING CASH ($12) BEGINNING CASH TO ACTUAL 2722 999 40010 ADJUST ESTIMATED LATERAL ROAD FUND-PCT 2 REVENUE ESTIMATED BEGINNING CASH ($12) BEGINNING CASH TO ACTUAL 2723 999 40010 ADJUST ESTIMATED LATERAL ROAD FUND-PCT 3 REVENUE ESTIMATED BEGINNING CASH ($62) BEGINNING CASH TO ACTUAL 2724 999 40010 ADJUST ESTIMATED LATERAL ROAD FUND-PCT4 REVENUE ESTIMATED BEGINNING CASH ($62) BEGINNING CASH TO ACTUAL 2731 999 40010 ADJUST ESTIMATED LAW LIBRARY FUND REVENUE ESTIMATED BEGINNING CASH ($18,374) BEGINNING CASH TO ACTUAL 2736 999 40010 ADJUST ESTIMATED POC COMMUNITY CENTER FUND REVENUE ESTIMATED BEGINNING CASH ($4,243) BEGINNING CASH TO ACTUAL 2738 999 40010 ADJUST ESTIMATED RECORDS MANAGEMENT -CO CLK REVENUE ESTIMATED BEGINNING CASH $3,460 BEGINNING CASH TO ACTUAL 2739 999 40010 ADJUST ESTIMATED RECORDS MANAGEMENT REVENUE ESTIMATED BEGINNING CASH ($12,925) BEGINNING CASH TO ACTUAL `°•'� liAENOMENTS BY NUMBER FOR YEAR ld1 AS PASSED BY COMMISSIONERS ART 2740 999 40010 ADJUST ESTIMATED ROAD AND BRIDGE GENERAL REVENUE ESTIMATED BEGINNING CASH (E93,080) BEGINNING CASH TO ACTUAL 2742 999 40010 ADJUST ESTIMATED ROAD AND BRIDGE-PCT2 REVENUE ESTIMATED BEGINNING CASH ($892) BEGINNING CASH TO ACTUAL 2743 999 40010 ADJUST ESTIMATED ROAD AND BRIDGE-PCT3 REVENUE ESTIMATED BEGINNING CASH ($13,709) BEGINNING CASH TO ACTUAL 2744 999 40010 ADJUST ESTIMATED ROAD AND BRIDGE-PCT 4 REVENUE ESTIMATED BEGINNING CASH ($81,980) BEGINNING CASH TO ACTUAL 2754 999 40010 ADJUST ESTIMATED ROAD MAINTENANCE-PCT 4 REVENUE ESTIMATED BEGINNING CASH ($808) BEGINNING CASH TO ACTUAL 2860 999 40010 ADJUST ESTIMATED SHERIFF FORFEITED PROPERTY REVENUE ESTIMATED BEGINNING CASH ($1,019) BEGINNING CASH TO ACTUAL 4110 999 40010 ADJUST ESTIMATED DEBT SERVICE -HOSPITAL REVENUE ESTIMATED BEGINNING CASH ($8,723) BEGINNING CASH TO ACTUAL 4120 999 40010 ADJUST ESTIMATED DEBT SERVICE -REFUNDING REVENUE ESTIMATED BEGINNING CASH ($2,572) BEGINNING CASH TO ACTUAL 4130 999 40010 ADJUST ESTIMATED DEBT SERVICE -LIBRARY REVENUE ESTIMATED BEGINNING CASH ($6,191) BEGINNING CASH TO ACTUAL A 200' 1010021 AMUMMOff UTE' 1/31/011 pagafMff; IKtL;LAJSIYY AUVANL;t I V MM(, l Whg AWAD ACOA�l & W/A7 AfA�i MAAIDIm M WAA/ Aff MPAN)MUMMF ACAWMW AAIOlAI? 1000 345 61280 999 RECLASSIFY ADVANCE TO GENERAL EMERGENCY MEDICAL SERVICES CONTRIBUTION TO EXPENSE ($651,000) MMC 1000 Boo 98710 999 RECLASSIFY ADVANCE TO GENERAL TRANSFERS TRANSFER TO MMC-EXPENSE $651,000 MMC 1000 800 98720 999 RECLASSIFY ADVANCE TO GENERAL TRANSFERS TRANSFER TO MMC-EMS $1 MMC Ah4lmTI M MM 200101003 AN®mRM DATE 1/31/01 RAM FOR AMMM ITO PROPERLY CHARGE PO# 8246 WAV A97AY AaTAD ABWAV AfAXWlffAAffVM 17 lL9fDmm WAA/M61 MW AAUi MIK ARW 1000 630 63500 999 TO PROPERLY CHARGE POM GENERAL EMERGENCY MANAGEMENT MACHINE MAINTENANCE $557 8246 TmTkTTj 200101004 AN MMMUATE 1/31/Ot REAM FOR AHM . ITRANSFER FROM GENERAL FUND IWAV AYVAV AWAY A8WA0 AfASAVAWAMfADW WAA/ Aff MPAN)WN K ABAWAAK lim 6010 999 40010 999 TRANSFER FROM GENERAL MEMORIAL MEDICAL CENTER NONE ESTIMATED BEGINNING CASH $1.236,313 FUND 6010 999 91020 999 TRANSFER FROM GENERAL MEMORIAL MEDICAL CENTER NONE TRANSFER FROM GEN FD-EMS ($1) FUND Wednesday, January 31, 2001 Page 2 of 11 AMENDMENTS BY NUMBER FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT 6010 999 91025 999 TRANSFER FROM GENERAL MEMORIAL MEDICAL CENTER NONE TRANSFER FROM GEN FUND- ($657,000) FUND MMC EXPENSE I•] lAilj � I ill 1 I I! li WITH CITY OF PL 1000 370 51103 999 ELIMINATE RABIES CONTROL GENERAL RABIES CONTROL BUDGET HL 200101006 AMENDMENT DATE 1/31/01 DEASON FOR AAOFIMM. ITRANSFER TO MMC FC RWDAV DfflfAD .4a7AV aWM HfASAVINAdffil5M fdWD)KW A7ABI 1000 800 98730 999 TRANSFER TO MMC FOR GENERAL COMMISSIONEI CHILLER 6010 999 91030 999 TRANSFER FROM GENERAL MEMORIAL MEDICAL CENTER NONE FUND FOR CHILLER ANO NOWNIM 200101007 ANIEND ENT DATE r"1'/3'1/'011 REASON FOR AMENDMENT SETUPMAINTANCE ACCOUNT FOR EMERGENCY RK ANIEND ENT OATS t/31/01 1000 380 66590 999 ADD LINE ITEM FOR UNIFORMS GENERAL ANMMNETTTNWM- 2ootoloos ANKNOPI iDATE v3vot REASON FOR ANB&Wff. CALCULATED INCORRECT REASON FOR AME OINENr- AGREEMENT APPOINTED OFFICIAL TRANSFER FROM GENERAL FUND FOR CHILLER FOR EMERGENCY COMMU WASTE MANAGEMENT UNIFORMS ($10,000) (E76,547) G1:1 $1,000 4y0.r SMENOMENTS BY NUMBER FOR YEAR Lill AS PASSED BY COMMISSIONERS 16IRT .........-9 51940.......................................ATION $4 2736 999 51840 999 WORKMENS COMP RATE RECORDS MGTLC NONE WORKMENS COMPENSATION y4 INCREASE RECEIVED IN 2000 FIRE TRUCK NOT RECEIVED GENERAL FIRE PROTECTION -POINT EQUIPMENT -FIRE TRUCK IN 2000 COMFORT AMHMW UIE 1----- 1131/0 11 KASUN FBI AMBQMW-- 1000 180 51501 999 EMPLOYEES NOT REHIRED GENERAL JAIL JAILERS $4,131 111/01 1000 180 51620 999 EMPLOYEES NOT REHIRED GENERAL JAIL ADDITIONAL PAY -REGULAR RATE S404 1/1101 1000 160 51630 999 EMPLOYEES NOT REHIRED GENERAL JAIL COMP TIME PAY $7,641 1/1/ol 1000 160 51910 an EMPLOYEES NOT REHIRED GENERAL JAIL SOCIAL SECURITY $947 111/01 1000 180 51930 999 EMPLOYEES NOT REHIRED GENERAL JAIL RETIREMENT $1,138 1H/01 1000 160 51940 999 EMPLOYEES NOT REHIRED GENERAL JAIL WORKMENS COMPENSATION $321 l/l/01 1000 180 51950 999 EMPLOYEES NOT REHIRED GENERAL JAIL UNEMPLOYMENT $67 1/1/01 1000 540 51306 we EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 SECRETARY $907 1/1101 1000 540 61409 9% EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 MAINTENANCE EMPLOYEES .. $1.597 1/l/ol 1000 540 51830 999 EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 COMP TIME PAY $2,470 1/1/01 1000 540 51910 999 EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 SOCIAL SECURITY $381 1/1/01 1000 540 51930 999 EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 RETIREMENT $457 1/1101 low 540 51940 999 EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 WORKMENS COMPENSATION $98 1/1/01 low 540 51950 999 EMPLOYEES NOT REHIRED GENERAL ROAD & BRIDGE PCT 1 UNEMPLOYMENT $27 1/1101 1000 760 51516 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF SERGEANT $629 1/1101 ednesday, January 31, 2001 Page 4 of 11 AMENDMENTS BY NUMBER FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT 1000 760 51020 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF ADDITIONAL PAY -REGULAR RATE $344 iH/01 1000 760 516W 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF COMP TIME PAY $2,244 viroi 1000 760 51910 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF SOCIAL SECURITY $247 1/1/01 1000 760 51930 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF RETIREMENT $296 1/1/01 1000 760 51940 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF WORKMENS COMPENSATION $84 1/1/01 1000 760 51950 999 EMPLOYEES NOT REHIRED GENERAL SHERIFF UNEMPLOYMENT $18 1/1/01 2001 1010131 AMUMMEIjDATE 1 1/31/011 R[AgOjFOR AMBMM.IREQUIREDBYPAYROLL (TAXABLE MEALS) IWAD AWAY A47AV AWAV ATASWRAi{ffd®A N WNW JUAATM UAAME ACCA'U MM ARW 1000 760 51700 999 REQUIRED BY PAYROLL GENERAL SHERIFF MEAL ALLOWANCE $15 (TAXABLE MEALS) 1000 760 63740 999 REQUIRED BY PAYROLL GENERAL SHERIFF MEAL ALLOWANCE ($15) (TAXABLE MEALS) AMORM T ALUM.• 1200101014 ANifI MM RATE 1 1/31/011 REASON FOR AMENDMW- 1000 570 51409 999 REQUIRED BY PAYROLL GENERAL 1000 670 51899 999 REQUIRED BY PAYROLL GENERAL ROAD & BRIDGE-PCT 4 ROAD & BRIDGE-PCT 4 WORKERS COMP ADJUSTMENTS $399 AMEAOAMTQNIAMfR 12001010151 ANEMNAjFDATE: I 1/31/01IRFASONFOR AMOMMEIIL•IASNEEDED I IWAD 10TR A47AV aWAV AFA80iMA PI WNW AEPAMM UNAMf AANKMK A40U 1000 430 61278 999 AS NEEDED GENERAL DISTRICT COURT CONTRIB TO EXPJUDICIAL $10 DISTRICT 1/31/011 RMON FOR AMMMEl E IAS NEEDED 1000 280 62886 999 AS NEEOEU GENERAL MISCELLANEOU5 INSURANCE-VOL FIREMENT EMS $5,300 COMP Page 5 of 1 A RT AMENDMENTS BY NUMBER FOR YEAR u0 S PASSED BY COMMISSIONERS ANMMM MFR 200101017 AhMW U1E 1/31/01 NEASON PoR AhglmhM. INCREASE CASH TO ACTUAL AND RECLASSIFY FROM FUf 4140 999 40010 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES- NONE ES I IMAI EU BEGINNING CASH (3921,NQ AND RECLASSIFY FROM FUND FORMOSA 4150 4140 999 46010 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES- NONE INTEREST INCOME ($179,027) AND RECLASSIFY FROM FUND FORMOSA 4150 4140 999 49070 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES- NONE CONTRIBUTION-FORMOSA (E850,000) AND RECLASSIFY FROM FUND FORMOSA 4150 4140 999 98415 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES- NONE TRANS TO DEBT SERV-TAX 9850,800 AND RECLASSIFY FROM FUND FORMOSA ANTICIPATION NOTES NNN®61: 200101018 T NATE 1/31/01 ORSON FM AR1 M. I INCREASE CASH TO ACTUAL AND RECLASSIFY FROM FUND 4140 IWAD AWAY AWAY BWG11 AV bfASOFIVAURMW fiwmw MANIM6Y/IYAW AATN/MM AKW 4150 999 40010 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES-I&S NONE ESTIMATED BEGINNING CASH (929,590) AND RECLASSIFY FROM FUND 4140 4150 999 46010 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES-I&S NONE INTEREST INCOME $179,027 AND RECLASSIFY FROM FUND 4140 4150 999 49070 999 INCREASE CASH TO ACTUAL TAX ANTICIPATION NOTES4&S NONE CONTRIBUTION-FORMOSA 9850,000 AND RECLASSIFY FROM FUND Aldn AN111jj 200101019AMENDMENTDAjE 1/31/01 RERSON FIR j. I BUDGET TRANSFERINFROM TANS-RBSUPPLY 1000 SUPPLY TRANSFER FROM TANS-PREC RB SUPPLY AMTmN®TTNTAM 200101020 AB MWpATEL 1/31/01�ffMNFpNM8MW IRATEINCREASE f NVAfl AWAY ATrAV aWAIV AfAMiMAAffMM' flAl AW AVAAlAIDYINAAff AATWMW AMW 1000 110 51940 999 RATEINCREASE GENERAL EXTENSION SERVICE WORKMENS COMPENSATION $55 1000 140 51940 999 RATEINCREASE GENERAL LIBRARY WORKMENS COMPENSATION $203 1000 150 51940 999 RATEINCREASE GENERAL MUSEUM WORKMENS COMPENSATION $19 M W 1000 170 51940 999 RATE INCREASE GENERAL FUND BUILDING MAINTENANCE WORKMENS COMPENSATION $1,991 L7 /000 180 51940 999 RATE INCREASE GENERAL FUND JAIL OPERATIONS WORKMENS COMPENSATION $1,423 1000 190 51940 999 RATE INCREASE GENERAL FUND COUNTYAUDITOR WORKMENS COMPENSATION $84 Wednesday, January 31, 2001 Page 6 of 11 AMENDMENTS BY NUMBER FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT 1000 200 51940 999 RATE INCREASE GENERAL FUND COUNTY TAX COLLECTOR WORKMENS COMPENSATION $81 1000 210 51940 999 RATE INCREASE GENERAL FUND COUNTY TREASURER WORKMENS COMPENSATION $45 1000 250 51940 999 RATE INCREASE GENERAL FUND COUNTY CLERK WORKMENS COMPENSATION $121 1000 260 51940 999 RATE INCREASE GENERAL FUND COUNTY JUDGE WORKMENS COMPENSATION $51 1000 270 51940 999 RATE INCREASE GENERAL FUND ELECTIONS WORKMENS COMPENSATION $28 1000 350 51940 999 RATE INCREASE GENERAL FUND HEALTH DEPT WORKMENS COMPENSATION $338 1000 380 51940 999 RATE INCREASE GENERAL FUND WASTE MANAGEMENT WORKMENS COMPENSATION $393 1000 440 51940 999 RATE INCREASE GENERAL FUND COUNTY COURT AT LAW WORKMENS COMPENSATION $95 1000 420 51940 999 RATE INCREASE GENERAL FUND DISTRICT CLERK WORKMENS COMPENSATION $92 1000 430 61940 999 RATE INCREASE GENERAL FUND DISTRICT COURT WORKMENS COMPENSATION $19 1000 450 51940 999 RATE INCREASE GENERAL FUND JUSTICE OF PEACE-PCT 1 WORKMENS COMPENSATION $23 1000 460 51940 999 RATE INCREASE GENERAL FUND JUSTICE OF PEACE-PCT 2 WORKMENS COMPENSATION $23 1000 470 51940 999 RATE INCREASE GENERAL FUND JUSTICE OF PEACE-PCT 3 WORKMENS COMPENSATION $23 1000 480 51940 999 RATE INCREASE GENERAL FUND JUSTICE OF PEACE-PCT 4 WORKMENS COMPENSATION $23 1000 490 51940 999 RATE INCREASE GENERAL FUND JUSTICE OF PEACE-PCT 5 WORKMENS COMPENSATION $17 1000 500 51940 999 RATE INCREASE GENERAL FUND JUVENILE COURT WORKMENS COMPENSATION $5 1000 510 51940 999 RATE INCREASE GENERAL FUND DISTRICT ATTORNEY WORKMENS COMPENSATION $144 1000 540 51940 999 RATE INCREASE GENERAL FUND ROAD AND BRIDGE-PCT 1 WORKMENS COMPENSATION $2,203 1000 550 51940 999 RATE INCREASE GENERAL FUND ROAD AND BRIDGE-PCT 2 WORKMENS COMPENSATION $2,281 1000 560 51940 999 RATE INCREASE GENERAL FUND ROAD AND BRIDGE-PCT 3 WORKMENS COMPENSATION $1,530 1000 670 51940 999 RATE INCREASE GENERAL FUND ROAD AND BRIDGE-PCT 4 WORKMENS COMPENSATION $4,226 In q . A' 0gN�N�RS BY MINA FOR YEAhUi AS PASSED BY CONDYIISSIOI�iS�URT nommommmm 1000 580 51940 999 RATEINCREASE GENERALFUND CONSTABLE PCT 1 WORKMENS COMPENSATION $37 1000 590 51940 999 RATEINCREASE GENERALFUND CONSTABLE PCT2 WORKMENS COMPENSATION $37 1000 600 51940 999 RATE INCREASE GENERALFUND CONSTABLE PCT 3 WORKMENS COMPENSATION $37 1000 610 51940 999 RATEINCREASE GENERALFUND CONSTABLE PCT4 WORKMENS COMPENSATION $37 1000 620 51940 999 RATEINCREASE GENERALFUND CONSTABLE PCT5 WORKMENS COMPENSATION $37 1000 630 51940 999 RATE INCREASE GENERALFUND EMERGENCY MANAGEMENT WORKMENS COMPENSATION $33 1000 710 51940 999 RATE INCREASE GENERALFUND FLOOD PLAIN ADMINISTRATION WORKMENS COMPENSATION $3 1000 720 51940 999 RATEINCREASE GENERALFUND HIGHWAY PATROL WORKMENS COMPENSATION $12 1000 760 51940 999 RATEINCREASE GENERALFUND SHERIFF WORKMENS COMPENSATION $4,166 1000 780 51940 999 RATEINCREASE GENERALFUND CRIME VICTIM ASSISTANCE WORKMENS COMPENSATION $10 1000 790 51940 999 RATEINCREASE GENERALFUND VETERANS SERVICES WORKMENS COMPENSATION $5 MM AMOMMOM 5160 999 46010 999 DECREASE ORIGINAL CAPITAL PROJECT -TANS NONE INTEREST INCOME $14,200 ESTIMATE 5160 999 98061 999 CORRECT ERROR IN CAPITAL PROJECT -TANS NONE TRANS TO CAP PROJ44EW JAIL ($25,000) ORIGINAL BUDGET- BUILDING BUDGETED TWICE 5160 999 98627 999 BUDGET REMAINING BALANCE CAPITAL PROJECT -TANS NONE TRANS TO GEN FUND -PRECINCT $43,750 RB SUPPLY AMBOWNWIM-200101022 AMOMM DAIE 1/31/O1 REASgN FM AM9MMElff; IRECLASSITY FROM TRANSFERS TO REVENUE 9100 999 40010 999 RECLASSITY FROM JUVENILE BOOT CAMP NONE ESTIMATED BEGINNING CA5H ($142,: ) TRANSFERS TO REVENUE O 9100 999 49390 999 RECLASSITY FROM JUVENILE BOOT CAMP NONE COUNTY CONTRIBUTION ($72,397) TRANSFERS TO REVENUE 9100 999 91010 999 RECLASSITY FROM JUVENILE BOOT CAMP NONE TRANSFER FROM GENERAL FUND $72,397 TRANSFERS TO REVENUE Wednesday, January 31, 2001 Page 8 of 11 AMENDMENTS BY NUMBER FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT ANIEImNANiNUND1FIL 200101023 ANIElmNE1TTRATE 1/31/01 REASON FOR ANCElOIIVmTL REVERSE2001BUDGET-FUND CLOSED 2000 2741 999 40010 999 REVERSE 2001 BUDGET -FUND ROAD & BRIDGE PCT 1 NONE ESTIMATED BEGINNING CASH $26,363 CLOSED 2000 2741 999 53630 999 REVERSE 2001 BUDGET -FUND ROAD & BRIDGE PCT 1 NONE INSECTICIDES/PESTICIDES ($10,000) CLOSED 2000 2741 999 53991 999 REVERSE 2001 BUDGET -FUND ROAD & BRIDGE PCT 1 NONE SUPPLIES -ROAD AND BRIDGE ($12,863) CLOSED 2000 2741 999 63530 999 REVERSE 2001 BUDGET -FUND ROAD & BRIDGE PCT 1 NONE MACHINERY/EQUIPMENT REPAIRS ($3,500) CLOSED 2000 200101024 ARMWDATE 1/31/01 REASON FOR AND701NM.. JADJUST TOM/01ACTUAL CASH WAV MIMS! AWN ANA M NMASMfDAAMfIINiW iL9YDmK N&AMM UN K AM M MM AdfO//Nf 9200 999 40010 999 ADJUST TO 111101 ACTUAL JUVENILE PROBATION NONE ESTIMATED BEGINNING CASH ($285,660) CASH 9200 999 49390 999 RECLASSIFY AS REVENUE JUVENILE PROBATION NONE COUNTY CONTRIBUTION ($162,990) 9200 999 91010 999 RECLASSIFY AS REVENUE JUVENILE PROBATION NONE TRANSFER FROM GENERAL FUND $162,990 AWNEW f DATE 1 1 /31/01 BEA80N FOR ANEN[h1Effi: 2711 999 40010 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE ESTIMATED BEGINNING CASH $30,000 CLOSED 2000 2711 999 46010 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE INTEREST INCOME $700 CLOSED 2000 2711 999 51540 999 REVERSE 2D01 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE TEMPORARY ($6,800) CLOSED 2000 2711 999 51910 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE SOCIAL SECURITY ($521) CLOSED 2000 2711 999 51930 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE RETIREMENT ($626) CLOSED 2000 2711 999 51940 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE WORKMENS COMPENSATION ($326) CLOSED 2000 2711 999 51950 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE UNEMPLOYMENT ($37) CLOSED 2000 2711 999 53982 999 REVERSE 2001 BUDGET -FUND FLOOD CONTROL-PCT 1 NONE SUPPLIES -FLOOD CONTROL ($3,818) CLOSED 2000 iry31, 2001 Page 9 of 1f e •AME AMENDMENTS -N ----- ANETmNIDiTNU m- 2001( 2751 2751 2751 2751 BY NUMBER FOR YEAk�N01 AS PASSE BY COMMISSIONERSMUii 999 999 999 999 loom MMTpATE 1/31/O1 REASONFORAKWW: rREDUCE TO111/01 ACTUAL CASH FZTAU AWN BfASO WAIR NlAf U lUIIOmK WAA/A®Y MK A6STUA1 MK 40010 999 REDUCE TO 1/1/01 ACTUAL ROAD MAINTENANCE-PCT 1 NONE ESTIMATED BEGINNING CASH CASH 46010 999 REDUCE TO 1/1/01 ACTUAL ROAD MAINTENANCE-PCT 1 NONE INTEREST INCOME CASH 53991 999 REDUCE TO 1/1/01 ACTUAL ROAD MAINTENANCE-PCT 1 NONE SUPPLIES -ROAD AND BRIDGE CASH 73400 999 REDUCE TO I/1/01 ACTUAL ROAD MAINTENANCE-PCT 1 NONE MACHINERY AND EQUIPMENT CASH 200101027 Al HAW DATE 1 1/31 /011 REASON FOR AM N ffiff: RMFAU 107AU AWAU MWAU ff"WAAN91UAM Rd1 mm 1000 430 61270 999 AS NEEDED GENERAL �� apy� 2001o1o2s DA>� v31ro1 OFAgONFORANNJmND:NL• MWAU AWAU 07AV AWAV KIa1N/D//AAU MN AMAK 1000 560 53510 999 CREATE ACCOUNT NOT IN GENERALFUND ORIGINAL 2001 BUDGET 1000 Soo 63992 999 CREATE ACCOUNT NOT IN GENERALFUND ORIGINAL 2001 BUDGET 1000 340 1000 340 ANIEKINEAT DATE 1 1 /31 /011 REASON FOR ANO3mmuff- WAU aWAV AYASOi MAAfbIUMBYl fimm/ m 53210 999 CREATE LINE ITEM IN BUDGET GENERAL FUND 63960 999 CREATE LINE REM IN BUDGET GENERAL FUND ANQHONO:NF DATE i1 ,.uI-JIL7I-1�I DESTRICT COURT CONTRIB TO EXPENSE -COURT REPORTERS ACCOUNT NOT IN ORIGINAL 2001 BUDGET AF")A161?M/ K AA=Mff ROAD AND BRIDGE PRECINCT ROAD AND BRIDGE SUPPLIES NO. 3 ROAD AND BRIDGE PRECINCT SUPPLIES -MISCELLANEOUS NO. 3 SEADRIFT AMBULANCE OPERATIONS- SUPPLIESIOPERATING EXPENSES SEADRIFT $2,000 (917,797) ($15,000) $2,000 $100 2744 999 53510 999 TO BUDGET CASH BALANCE AT 01/01/01 ROAD & BRIDGE-PCT 4 NONE ROAD & BRIDGE SUPPLIES $81.930 A.� ``[ 2744 999 63920 999 TO BUDGET CASH BALANCE ROAD & BRIDGE-PCT 4 NONE MISCELLANEOUS $10 AT 01/01/01 2744 999 64400 999 TO BUDGET CASH BALANCE ROAD & BRIDGE-PCT 4 NONE OUTSIDE SERVICES $10 AT 01/01/01 Wednesday, January 31, 2001 Page 10 of 11 AMENDMENTS BY FOR YEAR 2001 AS PASSED BY COMMISSIONERS COURT 2744 999 70200 999 TO BUDGET CASH BALANCE ROAD 8 BRIDGE?CT 4 NONE RIGHT OF WAY ACQUISTION $10 AT 01/01/01 2744 999 73400 999 TO BUDGET CASH BALANCE ROAD & BRIDGE-PCT 4 NONE AT 01/01/01 MACHINERY AND EQUIPMENT $10 rage •BUDGET AMENDMENTS/ADJUSTMENTS B1MND WITH ADJUSTED ENDING CASH BALANWO COMMISIONERS' COURT MEETING ON RUNNER REM ORAL ACCT CRANT INFARIAM ME ACCMN UM AMOUNT FUND: 1000 GENERAL FUND 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH (93,533,359) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 1 40010 REVENUE ESTIMATED BEGINNING CASH ($1,408,335) 200101020 RATE INCREASE 110 51940 999 EXTENSION SERVICE WORKMENS COMPENSATION $55 200101020 RATE INCREASE 140 51940 999 LIBRARY WORKMENS COMPENSATION $203 200012005 SET UP CAPITAL PROJECT FOR OLD JAIL 150 62990 999 MUSEUM JAIL RESTORATION STUDY (E8,165) DEMOLITION FOR 2000 EXPENSES 200101020 RATE INCREASE 150 51940 999 MUSEUM WORKMENS COMPENSATION $19 200101020 RATE INCREASE 170 51940 999 BUILDING MAINTENANCE WORKMENS COMPENSATION $1,991 200101012 EMPLOYEES NOT REHIRED 1/1107 180 51501 999 JAIL JAILERS $4,131 200101012 EMPLOYEES NOT REHIRED 111101 180 51620 999 JAIL ADDITIONAL PAY -REGULAR RATE $404 200101012 EMPLOYEES NOT REHIRED 111101 180 51630 999 JAIL COMP TIME PAY $7,641 200101012 EMPLOYEES NOT REHIRED I/1101 180 51910 999 JAIL SOCIAL SECURITY $947 200101012 EMPLOYEES NOT REHIRED 1/1/01 180 51930 999 JAIL RETIREMENT $1,138 2MI01012 EMPLOYEES NOT REHIRED 1/1N1 180 51940 999 JAIL WORKMENS COMPENSATION $321 200101012 EMPLOYEES NOT REHIRED 1/1101 180 51950 999 JAIL UNEMPLOYMENT $67 200101020 RATE INCREASE 180 - 51940 999 JAIL OPERATIONS WORKMENS COMPENSATION $1,423 200101020 RATEINCREASE 190 51940 999 COUNTY AUDITOR WORKMENS COMPENSATION $64 200101020 RATE INCREASE 200 51940 999 COUNTY TAX COLLECTOR WORKMENS COMPENSATION $81 200101020 RATE INCREASE 210 51M 999 COUNTYTREASURER WORKMENS COMPENSATION $45 200101005 INTERLOCAL AGREEMENT WITH CITY OF Pl. 230 65130 999 COMMISSIONERS COURT RABIES CONTROL INTERLOCAL AGREEMENT $40,000 q4 200101006 ADVANCE TO MMC FOR CHILLER 230 61286 999 COMMISSIONERS COURT CONTRIBUTION TO EXP MMC CHILLER $76,547 (� 200101007 SET UP MAINTANCE ACCOUNT FOR EMERGENCY 230 63503 999 COMMISSIONERS COURT MAANT-COMMUN NETWORK $6,000 COMMUNICATION NETWORK Wednesday, January 31, 2001 HMO PARBOIEO MMINUE ANIN= MN10110 RR AMMEAAEN UNIMIIME>t nROWT NPANKMEW 109ATEA K=M RUM IN AIIIUMM01801I13EE. Page 1 of 15 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES OOMMISIONIBSTOU TMUTINGON V3V01 NNN� NFASON Ufa AW OW IDARMW MINE ACCW NAME ANUIN(f 200101020 RATE INCREASE 250 51940 999 COUNTY CLERK WORKMENS COMPENSATION $121 200101020 RATE INCREASE 260 51940 999 COUNTYJUDGE WORKMENS COMPENSATION $51 200101020 RATE INCREASE 270 51940 999 ELECTIONS WORKMENS COMPENSATION $28 200101016 AS NEEDED 280 62886 999 MISCELLANEOUS INSURANCE-VOL FIREMENT EMS COMP $5,300 200101029 CREATE LINE ITEM IN BUDGET 340 53210 999 AMBULANCE OPERATIONS- MACHINERY PARTSISUPPLIES ($100) SEADRIFT 20010IQ29 CREATE LINE ITEM IN BUDGET 340 53980 999 AMBULANCE OPERATIONS- SUPPLIE&OPERATING EXPENSES $100 SEADRIFT 200101002 RECLASSIFY ADVANCE TO MMC 345 61280 999 EMERGENCY MEDICAL SERVICES CONTRIBUTION TO EXPENSE ($651,000) 200012002 TO PROPERLY CHARGE NEW FURNACE AND COIL 350 63500 999 HEALTH DEPARTMENT MACHINE MAINTENANCE ($800) 200012002 TO PROPERLY CHARGE NEW FURNACE AND COIL 350 65460 999 HEALTH DEPARTMENT REPAIRS -HEALTH DEPT. ($750) 200012002 TO PROPERLY CHARGE NEW FURNACE AND COIL 350 70750 999 HEALTH DEPARTMENT CAPITAL OUTLAY $1,550 200101020 RATE INCREASE 350 51940 999 HEALTH DEPT WORKMENS COMPENSATION $338 200012007 ESTIMATED AMOUNT OF DECEMBER INDIGENT 360 60640 999 INDIGENT HEALTHCARE CARE OF INDIGENTS $198,000 BILLS PAYABLE IN JANUARY 2001o1005 ELIMINATE RABIES CONTROL BUDGET 370 51103 999 RABIES CONTROL APPOINTED OFFICIAL ($20,600) 2001010D5 ELIMINATE RABIES CONTROL BUDGET 370 51540 999 RABIES CONTROL TEMPORARY ($8,000) 2WI01005 ELIMINATE RABIES CONTROL BUDGET 370 51910 999 RABIES CONTROL SOCIAL SECURITY ($2,188) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 51920 999 RABIES CONTROL GROUP INSURANCE ($9.456) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 51930 999 RABIES CONTROL RETIREMENT ($2,632) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 61940 999 RABIES CONTROL WORKERS COMPENSATION ($318) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 51950 999 RABIES CONTROL UNEMPLOYMENT ($155) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 53020 999 RABIES CONTROL GENERAL OFFICE SUPPLIES ($500) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53320 999 RABIES CONTROL ANIMAL FOOD A SUPPLIES ($800) 200101DOS ELIMINATE RABIES CONTROL BUDGET 370 53480 999 RABIES CONTROL SAFETY & PROTECTIVE SUPPLIES ($200) Wednesday, January 31, 2001 nlWMPAABBIFff NUTEANNLAESEMAEVDMDIAMMEASENBBBWMEL ffw NDIpP NfJBfA06BEAAENiBIBA6 o1 MAOPAAENBOBdIAtEL Page 2 of 15is 0 • BUDGET AMENDMENTS/ADJUSTMENTS Bw rdND WITH ADJUSTED ENDING CASH BALAh COMMIS INENS' COUNT MEMN0 ON imim NINE REASON 10T ACOT MN W DEPANTN N NAME ACC INK NAME ANONNQ 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53530 999 RABIES CONTROL YARD SUPPLIES/REPLACEMENTS ($200) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53540 999 RABIES CONTROL GAS/OIUDIESEL ($1,000) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 53640 999 RABIES CONTROL JANITOR SUPPLIES ($700) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 53915 999 RABIES CONTROL FILM SUPPLIES ($140) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53965 999 RABIES CONTROL MEDICAL & CHEMICAL SUPPLIES ($600) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53992 999 RABIES CONTROL SUPPLIES-MISC. ($1,000) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 53995 999 RABIES CONTROL UNIFORMS ($300) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 54010 999 RABIES CONTROL DUES $ SUBSCRIPTIONS ($100) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 60520 999 RABIES CONTROL BUILDING REPAIRS ($700) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 62330 999 RABIES CONTROL EDUCATIONAL TRAINING ($150) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 62510 999 RABIES CONTROL EQUIPMENT RENTAL ($350) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 63410 999 RABIES CONTROL LICENSE/CERTIFICATE ($50) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 63530 999 RABIES CONTROL MACHINERYIEQUIPMENT REPAIRS ($600) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 63772 999 RABIES CONTROL MEDICAL SERVICES ($300) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 63920 999 RABIES CONTROL MISCELLANEOUS ($900) 2WI01005 ELIMINATE RABIES CONTROL BUDGET 370 64790 999 RABIES CONTROL POSTAGE ($60) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 66192 999 RABIES CONTROL TELEPHONE SERVICES ($700) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 66316 999 RABIES CONTROL TRAINING TRAVEL ($1,500) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 66600 999 RABIES CONTROL UTILITIES ($2,000) ' .V 200101005 ELIMINATE RABIES CONTROL BUDGET 370 68740 999 RABIES CONTROL VETERINARY SERVICES (E1,200) 2DO101005 ELIMINATE RABIES CONTROL BUDGET 370 66830 999 RABIES CONTROL WASTE DISPOSAL ($1,0D0) 200101005 ELIMINATE RABIES CONTROL BUDGET 370 70700 999 RABIES CONTROL WASTE DISPOSAL ($1,000) Wednesday, January 31,2001 Page 3of 15 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONERTCOORTMEETINOON 1/91/01 NNNAIER REMON OEW AM WNT WARTOEYEXW ACCOUIITNANE AN 200101005 ELIMINATE RABIES CONTROL BUDGET 370 70750 999 RABIES CONTROL CAPITAL OUTLAY ($ 200101005 ELIMINATE RABIES CONTROL BUDGET 370 72500 999 RABIES CONTROL EQUIPMENT -RADIO 200101008 ADD LINE REM FOR UNIFORMS 380 63200 999 WASTE MANAGEMENT LANDFILL CLOSURE ($ 200101008 ADD LINE ITEM FOR UNIFORMS 380 66590 999 WASTE MANAGEMENT UNIFORMS = 200101020 RATE INCREASE 380 51940 999 WASTE MANAGEMENT WORKMENS COMPENSATION 200101009 ORIGINAL BUDGET CALCULATED INCORRECT DUE 410 51910 999 COUNTY COURT AT LAW SOCIAL SECURITY TO SOCIAL SECURITY LIMIT 200101020 RATEINCREASE 410 51940 999 COUNTY COURT AT LAW WORKMENS COMPENSATION 200101020 RATE INCREASE 420 51940 999 DISTRICT CLERK WORKMENS COMPENSATION 2DO101015 AS NEEDED 430 61278 999 DISTRICT COURT CONTRIB TO EXPJUDICUIL DISTRICT 200101020 RATE INCREASE 430 51940 999 DISTRICT COURT WORKMENS COMPENSATION 200101027 AS NEEDED 430 61270 999 DESTRICT COURT CONTRIB TO EXPENSE -COURT REPORTERS S' 200012001 TO PROPERLY CHARGE COMPUTER 450 53020 999 JUSTICE OF PEACE PCT 1 GENERAL OFFICE SUPPLIES MAINTENANCE PO#7370 200012001 TO PROPERLY CHARGE COMPUTER 450 63500 999 JUSTICE OF PEACE PCT 1 MACHINE MAINTENANCE MAINTENANCE PO#7370 2DO10102D RATE INCREASE 450 51940 999 JUSTICE OF PEACE-PCT 1 WORKMENS COMPENSATION 200101020 RATEINCREASE 460 51940 999 JUSTICE OF PEACE-PCT2 WORKMENS COMPENSATION 200101020 RATE INCREASE 470 51940 999 JUSTICE OF PEACE-PCT3 WORKMENS COMPENSATION 200101020 RATE INCREASE 480 519Q 999 JUSTICE OF PEACE-PCT 4 WORKMENS COMPENSATION 200101020 RATE INCREASE 490 51940 999 JUSTICE OF PEACE-PCT 5 WORKMENS COMPENSATION 200101020 RATE INCREASE 500 51940 999 JUVENILE COURT WORKMENS COMPENSATION 200101020 RATEINCREASE 510 51940 999 DISTRICT ATTORNEY WORKMENS COMPENSATION , 200101012 EMPLOYEES NOT REHIRED 111/01 540 51306 999 ROAD & BRIDGE PCT 1 SECRETARY , 200101012 EMPLOYEES NOT REHIRED 1/iN1 540 51409 999 ROAD & BRIDGE PCT 1 MAINTENANCE EMPLOYEES $1 —. 0 neeennuw�nnnrwnl[ulrun[neno�u wnnww4tn GYUfYIYYtY;IICJAQ Y91 Y1P11Ytllly�`RIIItll6t®Mit11 RYtIY3M MYOFAELNF7P8Yf10Fi Page 0 ' •BUDGET AMENDMENTS/ADJUSTNIENTS BVIOND WITH ADJUSTED ENDING CASH BALANGro COMMISIONERSIOORTMEEIINOON 1/31/01 NINNM� IFAEMI REPS ARf MIME [GIARIN W Iff AC MM UK ANI N E 200101012 EMPLOYEES NOT REHIRED 111101 540 51630 999 ROAD 8 BRIDGE PCT 1 COMP TIME PAY $2,470 200101012 EMPLOYEES NOT REHIRED 111101 540 51910 999 ROAD 8 BRIDGE PCT 1 SOCIAL SECURITY $381 200101012 EMPLOYEES NOT REHIRED 1/1/01 540 51930 999 ROAD 8 BRIDGE PCT 1 RETIREMENT $457 200101012 EMPLOYEES NOT REHIRED 1/1101 540 51940 999 ROAD 8 BRIDGE PCT 1 WORKMENS COMPENSATION $98 200101012 EMPLOYEES NOT REHIRED 111/01 540 51950 999 ROAD A BRIDGE PCT 1 UNEMPLOYMENT $27 200101020 RATE INCREASE 640 51940 999 ROAD AND BRIDGE-PCT 1 WORKMENS COMPENSATION $2,203 200101020 RATE INCREASE 550 51940 999 ROAD AND BRIDGE-PCT 2 WORKMENS COMPENSATION $2,281 20010102D RATE INCREASE 560 51940 999 ROAD AND BRIDGE-PCT 3 WORKMENS COMPENSATION $1,530 200101028 CREATE ACCOUNT NOT IN ORIGINAL 2001 BUDGET 560 53510 999 ROAD AND BRIDGE PRECINCT NO. ROAD AND BRIDGE SUPPLIES ($2,000) 3 200101028 CREATE ACCOUNT NOT IN ORIGINAL 2001 BUDGET 560 53992 999 ROAD AND BRIDGE PRECINCT NO. SUPPLIES -MISCELLANEOUS $2,000 3 200101014 REQUIRED BY PAYROLL 570 51409 999 ROAD A BRIDGE-PCT 4 MAINTENANCE EMPLOYEES ($399) 200101014 REQUIRED BY PAYROLL 570 51899 999 ROAD A BRIDGE-PCT 4 WORKERS COMP ADJUSTMENTS $399 200101020 RATEINCREASE 570 51W 999 ROAD AND BRIDGE-PCT 4 WORKMENS COMPENSATION $4,226 200101020 RATEINCREASE 580 51940 999 CONSTABLE PCT 1 WORKMENS COMPENSATION $37 200101020 RATEINCREASE 590 51940 999 CONSTABLE PCT 2 WORKMENS COMPENSATION $37 200101020 RATE INCREASE 600 51940 999 CONSTABLE PCT 3 WORKMENS COMPENSATION $37 200101020 RATEINCREASE 610 51940 999 CONSTABLE PCT4 WORKMENS COMPENSATION $37 200101020 RATEINCREASE 620 51940 999 CONSTABLE PCT 5 WORKMENS COMPENSATION $37 200101003 TO PROPERLY CHARGE PO# 8246 630 63500 999 EMERGENCY MANAGEMENT MACHINE MAINTENANCE $557 20010102D RATEINCREASE 630 51940 999 EMERGENCY MANAGEMENT WORKMENS COMPENSATION $33 20010101I FIRE TRUCK NOT RECEIVED IN 2000 660 72000 999 FIRE PROTECTION -POINT EQUIPMENT -FIRE TRUCK $189,000 COMFORT 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100LOLOOZ (S90'9S) HSVO ONION3100Z a31MN11S3 3ONVN9 HSVOa iWUS313Oaf19 LO0OOl00Z aNnd aVoy lVN31V7 aNV NdVd 1019 :aNni (L69'ZS) HSVO ONINNIO3e 031tMJI1S3 3NN3A3b OL00h 666 lMt1OV Ol HSVO ONINNIO38031VWI1S31Snrav LOOLOLOOZ a nd xvi S37VS SS30X3 Wil :aNni (9t0'SZS) HSVO ONINN1039 031WKS3 anN3A311 O100V 666 Tvniov 01 HSVO ONINNI039031VW11S31SnraV LOOLOtOOZ (009'194) HSVO ONION3100Z 031VWI1S3 33NVWG HSVO 091MUS313Oans 10000L00Z aNndAmno3s3Snommop 0192 :aNni (vsz'94) HSVO ONINNIO39031VWI1S3 3nN3A3b 01006 666 1VL110V 01 HSVO ONINNIO39031MYI1S31SfVaV L00LO100Z aNlFIWSIMnO1N38WVNo OS91 :aNni (eels) HSVO ONINN1039031VW11S3 3NN3A3b OL009 666 lVn1OV Ol HSVO ONINN1039031VWI1S31SL1faV t0010100Z JNm MIN= MIUME 1NY10 IJ9Y Im NNSY3N N3 1 tolm/t NN NNIMN LNNU SN9NNIS(MG3 S13NVIVG NSVS ONION] OIISOPOV HlIM ONO] All S1NIWiSOPOV/SINIWONIWV 13008 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONERS' COURT MEETING ON 1131/01 11IN1191 AEAE011 OEPI m iRIVNE DEPARIMM NAME ACiNN11 NAME IIN■RIE 200101025 REVERSE 2001 BUDGET -FUND CLOSED 2000 999 51950 999 NONE UNEMPLOYMENT ($37) 200101025 REVERSE 2001 BUDGET -FUND CLOSED 2000 999 53982 999 NONE SUPPLIES -ROOD CONTROL ($3,818) FUND: 2712 FLOOD CONTROL FUND•PCT 2 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($1,500) FUND: 2713 FLOODCONTROL-PCT3 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($20,866) FUND: 2714 FLOOD CONTROL-PRECINCT4 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($105) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($1,831) FUND: 2715 GRAFFITI ERADICATION FUND 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($2,550) 2DO101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($1,160) FUND: 2717 HIGHWAY 87/FM 1090 FUND 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH $0 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($26,494) FUND: 2721 LATERAL ROAD FUND PRCT 1 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($3,700) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($12) 0 IRUDGET AMENDMENTS/ADJUSTMENTS BY ND WITH ADJUSTED ENDING CASH BALAN&O COMMNSIONERT COURTMEETINO ON IMBIBER RMN MPI ACT ONNIE KPARTMENT 1W ACCIUKT I K AMOUNT FUND: 2722 LATERAL ROAD FUND PRCT 2 2DO100MI BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($3,700) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($12) FUND: 2723 LATERAL ROAD FUND PRCT 3 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($3,700) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($62) FUND: 2724 LATERAL ROAD FUND PRCT 4 2DO100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($3,700) 2DO101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($62) FUND: 2731 LAWLIBRARYFUND 200100001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2001 ENDING CASH ($714) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($16,374) 200100001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2001 ENDING CASH ($640) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH (S4,243) S33G FUND: 2738 RECORDS MANAGEMENTFDQCC 200100001 BUDGET ESTIMATED CASH BALANCE 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 200101010 WORKMENS COMP RATE INCREASE 999 40010 REVENUE 999 51940 999 NONE ESTIMATED 2001 ENDING CASH ESTIMATED BEGINNING CASH W ORKMENS COMPENSATION ($12,113) $3,460 cli 4721 va Page 9 of 15 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONERS' COURT MEETING ON NUNBEll RIAM FEET AM GRANT INPARTABRNAME AC=NANE ANNEEN FUND: 2739 RECORDS MANAGEMENT FUND 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($21,( 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($12J FUND: 2740 ROAD AND BRIDGE -GENERAL 20010DO01 BUDGET. ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($247,1 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH 1$93,( FUND: 2741 ROAD AND BRIDGE-PCT 1 2DO100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH 2DO101023 REVERSE 2001 BUDGET -FUND CLOSED 2000 999 40010 999 NONE ESTIMATED BEGINNING CASH $26,2 200101023 REVERSE 2D01 BUDGET -FUND CLOSED 2D00 999 53630 999 NONE INSECTICIDESIPESTICIDES ($10,( 200101023 REVERSE 2D01 BUDGET -FUND CLOSED 2D00 999 53991 999 NONE SUPPLIES -ROAD AND BRIDGE ($12,F 2DO101023 REVERSE 2001 BUDGET -FUND CLOSED 2000 999 63530 999 NONE MACHINERYIEQUIPMENT REPAIRS ($3,[ FUND: 2742 ROAD AND BRIDGE-PCT2 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2D01 ENDING CASH ($1,: 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($( FUND: 2743 ROAD AND BRIDGE-PCT3 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($13,1 FUND: 2744 ROADANDBRIDGE-PCT4 2001 BBiNNPMBOFE6 NMIITEMNWF&N$EYBIN$0$�FAg NUTPE1M11Nt$tt BE$6ININPMIEIINffii15ENN➢BNB VMN�NB�TBMI� Page 10o 0 R •BUDGET AMENDMENTS/ADJUSTMENTS III NAND WITH ADJUSTED ENDING CASH BALAN626 COMMISIONERTCOURT MEETINOON 1/31/01 MIOB61 REASIN MIT w am IDA91W NAME ACM NAME AERRNif 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH (a81,980) D FUND: 2751 ROAD MAINTENANCE-PCT 1 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($20,000) 200101026 REDUCE TO 1/1101 ACTUAL CASH 999 40010 999 NONE ESTIMATED BEGINNING CASH $50,797 200101026 REDUCE TO V1/01 ACTUAL CASH 999 46010 999 NONE INTEREST INCOME $2.000 200101026 REDUCE TO 1/1101 ACTUAL CASH 999 53991 999 NONE SUPPLIES -ROAD AND BRIDGE ($17,797) 200101026 REDUCE TO 111/01 ACTUAL CASH 999 73400 999 NONE MACHINERY AND EQUIPMENT (E15,000) FUND: 2754 ROADHAINTENANCE-PCT4 2DO100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2D01 ENDING CASH ($16,000) 2DO101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 4DO10 REVENUE ESTIMATED BEGINNING CASH (E808) FUND: 2860 SHERIFFFORFEITEDPROPERTY 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($1,019) FUND: 4110 DEBTSERV/CE-HOSPITAL 200100001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2001 ENDING CASH (S2DO) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH (E8,723) FUND: 4120 DEBTSERVICE-HOSPITAL 2W100001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2D01 ENDING CASH ($425) ,y 2DO101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($2,572) j 7 � FUND: 4130 LIBR4RYCERTd6S Wednesday, January 31, 2001 gB1ENIAtBBBNgifNNG1EANNC16EN1f1BNki NIAHLBUUEND(P00001Ft0D01NIN111BB0F&i NGG1E110®UIHNItYB1EirAMOfBFAiENFXIBYBNEL Page 11 o115 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONENS'COOOTMEETING ON 1/31/01 NUMBER OFASME OAT ARE am IVARTMENTIAIIE ACMIM AMW 2001D0001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2001 ENDING CASH ($240) 200101001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL 999 40010 REVENUE ESTIMATED BEGINNING CASH ($6,191) FUND: 4140 TAKANTICIPATIONNOTES-FORMOSA 200101017 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 40010 999 NONE ESTIMATED BEGINNING CASH ($921,707) FROM FUND 4150 200101017 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 46010 999 NONE INTEREST INCOME ($179,027) FROM FUND 4150 200101017 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 49070 999 NONE CONTRIBUTIONFORMOSA ($850,000) FROM FUND 4150 2DO101017 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 98415 999 NONE TRANS TO DEBT SERV-TAX ANTICIPATION $850,800 FROM FUND 4150 NOTES FUND: 4150 TANS-18S 200100001 ADJUST ESTIMATED BEGINNING CASH TO ACTUAL REVENUE ESTIMATED 2001 ENDING CASH ($850,000) 2DO101018 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 40010 999 NONE ESTIMATED BEGINNING CASH ($29,590) FROM FUND 4140 200101018 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 46010 999 NONE INTEREST INCOME $179,027 FROM FUND 4140 200101018 INCREASE CASH TO ACTUAL AND RECLASSIFY 999 49070 999 NONE CONTRIBUTIONFORMOSA $850,000 FROM FUND 4140 FUND: 5134 CAPITAL PROJECT NEW EMS BUILDING 200012006 CREATE LINE ITEM TO PROPERLY CHARGE 2000 999 63260 999 NO DEPARTMENT LEGAL FEES $419 EXPENSE 200012006 CREATE LINE ITEM TO PROPERLY CHARGE 2000 999 73950 999 NO DEPARTMENT STUDY -BUILDING ($119) EXPENSE FUND: 5140 CAPITAL PROJECT -PARKING LOT 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH ($503) FUND: 5145 CAPITAL PROJECT OLD JAIL DEMOLITION 2DD012005 SET UP CAPITAL PROJECT FOR OLD JAIL 999 60270 999 NO DEPARTMENT ASBESTOS ABATEMENT $7,869 DEMOLITION FOR 2000 EXPENSES Page 12 of 15 0 .. 1n c� BUDGET AMENDMENTS/ADJUSTMENTS Ili MTN ADJUSTED ENDING CASH BALAN• btu COMMISIONEOVCOURT MEETING ON 12/31/00 NUMBER REA=IN KEPT ACiT GIANT OEPARTNBEENAME ACClNTNAME AMOUNT 200012005 SET UP CAPITAL PROJECT FOR OLD JAIL 899 63920 999 NO DEPARTMENT MISCELLANEOUS DEMOLITION FOR 2000 EXPENSES $296 200012005 SET UP CAPITAL PROJECT FOR OLD JAIL 999 91010 999 NO DEPARTMENT TRANSFER FROM GENERAL FUND DEMOLITION FOR 2000 EXPENSES ($8,165) FUND: 5150 CAPITAL PROJECT-ROAD/BR/DGE 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH (j8,802) FUND: 5155 CAPITAL PROJECT -NEW JAIL 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH $O FUND: 5156 CAPITAL PROJECT -EMS G 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH So FUND: 5160 CAPITAL PROJECTS -TANS 2DO100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH 50 200101021 DECREASE ORIGINAL ESTIMATE N 9 46010 999 NONE INTEREST INCOME $14.200 200101021 CORRECT ERROR IN ORIGINAL BUDGET- 999 98061 999 NONE TRANS TO CAP PROJ�JEW JAIL BUILDING BUDGETED TWICE ($25,000) 200101021 BUDGET REMAINING BALANCE 999 98627 999 NONE TRANS TO GEN FUND -PRECINCT R8 SUPPLY E43,750 FUND: 5170 CAPITAL PROJECT -AIRPORT 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH EO FUND: 6010 MEMORIAL MEDICAL CENTER 200100001 BUDGET ESTIMATED CASH BALANCE ESTIMATED 2001 ENDING CASH (E7,832,176) 200012003 REVERSE EXISITING BUDGET FOR 2000 999 40010 999 NO DEPARTMENT ESTIMATED BEGINNING CASH $1,000,000 200012003 REVERSE EXISUING BUDGET FOR 2000 999 49230 999 NO DEPARTMENT PATIENT REVENUES 318,295,381 Wednesday, January 31, 2001 gUASEPABgBFIa MATEIIIMDENltyBMFAKMMM 1pgp((MRMMNP31WMMMTESKM,N,,.lAN6dFAiEND@DYI Page 13 of 15 0 G� BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONERS' COURT MEETING ON 12/31/00 NUMB REASON 10T AMF CRANE IDARIABITNAME AWNFIM AMOUNT 20DO12003 REVERSE EXISITING BUDGET FOR 2000 999 51800 999 NO DEPARTMENT SALARIES AND BENEFITS ($9,308,340) 2DD012003 REVERSE EXISITING BUDGET FOR 2000 999 53970 999 NO DEPARTMENT MEDICALIOTHER SUPPLIES ($5,304,685) 2DO012003 REVERSE EXISITING BUDGET FOR 2000 999 64940 999 NO DEPARTMENT PROFESSIONAL FEES ($1,611,132) 200012004 ENTER REVISED BUDGET FOR 2000 999 49230 999 NO DEPARTMENT PATIENT REVENUES ($16,082,904) 200012004 ENTER REVISED BUDGET FOR 2000 999 51810 999 NO DEPARTMENT SALARIES $7.848,729 200012004 ENTER REVISED BUDGET FOR 2000 999 51820 999 NO DEPARTMENT EMPLOYEE BENEFITS $1,730,974 2DD012004 ENTER REVISED BUDGET FOR 2000 999 61760 999 NO DEPARTMENT DEPRECIATION $1,715,932 20DO12004 ENTER REVISED BUDGET FOR 2000 999 62750 999 NO DEPARTMENT HOSPITAL GENERAL $360,866 200012004 ENTER REVISED BUDGET FOR 2000 999 64265 999 NO DEPARTMENT OTHER OPERATING EXPENSES $5,305,753 2000120D4 ENTER REVISED BUDGET FOR 2000 999 W75 999 NO DEPARTMENT PLANT OPERATION $387,651 200012004 ENTER REVISED BUDGET FOR 2000 999 64940 999 NO DEPARTMENT PROFESSIONAL FEES $1,778.767 200101004 TRANSFER FROM GENERAL FUND 999 40010 999 NONE ESTIMATED BEGINNING CASH $1,235,313 2DO101004 TRANSFER FROM GENERAL FUND 999 91020 999 NONE TRANSFER FROM GEN FD-EMS ($1) 200101004 TRANSFER FROM GENERAL FUND 999 91025 999 NONE TRANSFER FROM GEN FUND - MC EXPENSE ($651,000) FUND: 9100 JUVENILE BOOT CAMP 200101022 REGLASSITY FROM TRANSFERS TO REVENUE 999 40010 999 NONE ESTIMATED BEGINNING CASH ($142,340) 2DO101022 RECLASSITY FROM TRANSFERS TO REVENUE 999 49390 999 NONE COUNTY CONTRIBUTION ($72,397) 2DO101022 RECLASSITY FROM TRANSFERS TO REVENUE 999 91010 999 NONE TRANSFER FROM GENERAL FUND $72.397 FUND: 9200 JUVENILE PROBATION 200101024 ADJUST TO 111/01 ACTUAL CASH 999 40010 999 NONE ESTIMATED BEGINNING CASH ($285,660) 200101024 RECLASSIFY AS REVENUE 999 49390 999 NONE COUNTY CONTRIBUTION ($162,990) lie 11111115 11PARAI U NiZAlk ANFUMNAtRU Fi 8t ARM= NUIFfMUKM-RBIR 1Af 111Fj NURA 119=eQvILIM 0 lle11131=111 DPBYI[M Page 14 of 15 0 BUDGET AMENDMENTS/ADJUSTMENTS BY FUND WITH ADJUSTED ENDING CASH BALANCES COMMISIONERTCOURT MEMN00N 1/31/01 ............................................................ RUNNER REMN RBI ACCT 0RII1r �ARTAMNANE ACCQITNANE ARM 2DD101024 RECLASSIFY AS REVENUE 999 91010 999 NONE TRANSFER FROM GENERAL FUND $162,990 Wednesday, January 31, 200.1 nUAl NIPANNIM 11MATEAN NTNFEENNNNIA III A NiM NE1fN1 nm NBC NOT w'.;,;�f$1�110 MWJEA GNIUMMM AN pplMNDfflmm Page 15 of 15 0 BIDS AND PROPOSALS — LEASE OF LANDFILL SITE FOR HAY BALING The County Auditor read the bids received from Thomas L. Crenshaw/Crenshaw Cattle Co., John A. Sterling, Warren Whatley and John D. Winder DBA Winder Farms on the lease of eighty acres of land at the landfill site commonly known as the Langdon tract for hay baling purposes. Patricia Kalisek with the County Landfill will compare the specs with each bid, and the bid will be awarded on February 12, 2001. BEN H. COMISKEY, JR, CP.A. COUNTY AUDITOR, CALHOUN COUNTY • COUNTY COURTHOUSE ANNEX- 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512) 55Jd610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. .ice: . D •i :ice 1,21 CITY, STATE, ZIP: •, _ •' A BID PRICE YEAR 1� BIDPRICE YEAR 2�= � Fc,QT.Liz..9;./ori ,Byy33�U o,✓Surticc. iPcco.Yrir�.vo,�T%vv1 _ Fsicas✓cn �� X� �iM ci.�0✓r�s�ry9S �9m!.U:�wiYJ �Go..N%N✓e /lA.�i' C .!✓.[:Y,q /l idAE' .9 ..nellchtTanµ f'o,2.. L✓AT'A:'Q !!w'.�AL •. �.vv.�� G.v 025 �iLL'„E G,vrs q/o � . �3 co �.�/✓z uJiir m✓�TiylE .9,9c..uq.s wr/.rN .,,�o .�vc•s 'BEN H. COMISKEY, JE., CP.A. COUNTY AUDITOR CALHOUN COUNTY COUNTY COURTHOUSE ANNEX-201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512) 55J4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT M CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. CITY, STATE, ZIP: AUTHORIZED BID PRICE YEAR I 7S C-,e BID PRICE YEAR 2 S .VCZA' n29 a BEN H. COMISKEY, JR, C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX -201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512) 553d010 THE CoMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. - NAME: Wa1Taa Whatle ADDRESS: 2898 Whatley Rd CITY, STATE, ZIP: Post Lavaca, Sex 7T9T9 AUTHORIZED SIGNATURE:�/JiI a� TITLE: BID PRICE YEAR BID PRICE YEAR BEN H. COMISKEY, JR, C.P.A. COUNTY AUDITOR CALHOUN COUNTY COUNTY COURTHOUSE ANNEX- 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512) 5534610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT' • ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: 7'0 /71 /,/ O, tNiN/J o cQ 7X,-L73/-5 W/Nr-WA ADDRESS:,5-71 F,,'71 y 3 3 CITY, STATE, ZIP: Pen%LiiG1��'/L7 --7 717`1_. AUTHORIZED BID PRICE YEAR 1 15, co B" a A' = / Z OO, oC'xew , BID PRICE YEAR /6-,4V Oe'/." /9Gf( (w d:WP,Af,4'pS Z 12 ay. CONTRACT FOR ARCHITECTURAL SERVICES FOR NEW EMS STATION Commissioner Balajka reported the planning committee composed of Jody Weaver, Henry Barber, Jeanine Rothman and Commissioner Balajka has completed the first stage to select an architect for services on a new EMS building. He had provided the Court with the scores and questions received from Morgan Spear Associates, Inc., PDH & • Associates Architects and Planners, Rawley McCoy and Associates, Galen May Architects, Bums Fletcher Gill Architects, Morales and Associates Architects Inc., and Cotton/Landreth Architects, Inc. Two architects tied in their scores, so the committee chose Morgan Spear of Corpus Christi and wish to negotiate a contract with them. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that the planning committee be authorized to negotiate a contract with the architectural firm of Morgan Spear and Associated of Corpus Christi and to bring the first draft of the contract back to the Court for approval. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 530 1VILEMUMAL 1VM1P1%1t%L1%1.111r.- Saad Mikhail gave the year-to-date financial report of Memorial Medical Center for year 2000. The Court accepted the report and thanked Mr. Mikhail. MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY • DECEMBER 31, 2000 OPERATING REVENUE 16,062,904 LESS: OPERATING EXPENSES (17,412,757) CHANGE IN INVESTMENT: Accounts Receivable- (Incr) Deer Accounts Payable- (Incr) Deer Prepaid Expense- (Incr) Deer Inventory TOTAL INVESTMENT CHANGE • (INCR) DECR PLUS: Depreciation Contribution to the County PLUS: County Subsidies (EMS) Total Cash- Incr (Deer) LESS: Equipment Purchases NET CASH- ]NCR (DECR) is (657,530) (46,761) 38,765 1,408 (1,349,852) (664,119) (2,013,971) 1,715,932 0 (298,040) 0 (298,040) (467,490) (765,530) 4.1 �31 • CALHOUN COUNTY TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'DECEMBER2000 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE MEMORIAL MEDICAL CENTER: OPERATING S224,377.80 $1,343,714.89 S1,303,405.63 S264,687.06 MEMORIAL 14,330.46 73.33 0.00 14,403.79 RESTRICTED DONATION 86.376.20 442.01 0.00 86,818.21 INDIGENT HEALTHCARE 2,530.37 174,892.00 174,846.46 2.575.91 CONSTRUCTION V,.2,• 11.658.69 91.13 0.00 11,749.12 CERTIFICATES OF OBLIG CONSTRUCTION 2,337.48 11.90 0.00 2,349.38 CERTIFICATES OF OBLIG TNT & SKG 1 336.21 0.00 0.00 1 336.21 $341,947.21 51,519,225.26 S1,478,252.09 S382,920.38 nn" CALHOUN COUNTY TEXAS m COUNTY TREASURER'S REPORT DECEMBER 2000 BANK RECONCILIA TION ESS: CERT. F DEPOSIT PLUS: CHECKS BANK 7M�FMORIAL THERITEMS OUTSTANDING BALANCE DICAL CENTER: 111 317.248.87 581,935.93 14.403.79 DONATION 86,818.21 INDIGENT HEALTHCARE 5,720.72 26,693.58 23,548.77 CONSTRUCTION ,. 6,238.20 17,988.02 CERT OF OBLIG CONSTRUCTION 2,349.38 2,349.38 CERT OF OBLIG INTEREST & SINKING 336.21 336.21 5.1 • 532 • • • MEMORIAL MEDICAL CENTER OPERATING STATEMENT For the 12 Months Ending December 31. 2000 SINGLE MONTH — -- -- — YEAR TO DATE -- — Current Budget Prior Year Current YTD Budget YTD Prior YTD Operating Revenue Inpatient Revenue: Medicare 456,273.88 614,706.00 564.310.89 5,072,470.72 7,257,530.00 5,540,235.64 Medicaid 48,920.44 180,932.00 155.573.15 1,594,726.89 2,136,221.00 1,424,162.76 Other 244,563.05 292,636.00 197,737.40 3,035,336.10 3,455,043.00 2,827,837.71 Total IP Revenue 749,757.37 1,088,274.00 917,621.44 9,702,533.71 12,848,794.00 9,792,236.11 Outpatient Revenue Medicare 553,439.85 462,001.00 446,605.00 7,248,948.10 5,454,656.00 5,085,711.26 Medicaid 133,375.37 115,249.00 115,741.37 1,645,866.41 1,360,773.00 1,374,529.57 Other /� 662,188.18 658,503.00 553,430.32 7,878,552.21 7,774,651.00 7,136,026.41 Total OP Revenue 1,349,003.40 1,235,753.00 1,115,776.69 16,773,366.72 14,590,080.00 13,596,267.24 2,1s3,287 31177o4g Total Operating Revenue 2,098,760.77 2,324,027.00 2,033,398.13 26,475,900.43 27,438,874.00 23,388,503.35 ( 96z, 97y) 3, o&7 397 Revenue Deductions Medicare Cont. Adj. (427,565.27) (595,451.00) (481,670.80) (6,141,384,84) (7,030.168.00) (5,412,471.51) .7- ledicare Pass-thru (39,652.52 84,699.00 82,929.78 1,180,752,73 — 1,000,000.00 �--a,965,358,22 Medicaid Cont. Adj. (155,393.22) (185.244.00) (97.571.65) (1,621,965.14) (2,187,079.00) (1,322.500.44) Indigent/Charity Cont. Adj. (97.021.81) (92,784.00) (59,479.78) (832,017.96) (1,104,517.00) (724,035.62) Bad Debt Expense (90,386.30) (162,046.00) (120,162.34) (1,606,543.17) (1,913,187.00) (1,329,257.20) Other Deductions (238,740.87) (9,532.00) (152,127.97) (1,797,899.42) (112,542.00) (1,314,216.44), Total Rev Deductions (1,048,759.99) (960,358.00) (828,082.76) (10,819,057.80) (11,347.493.00) (8,137,122.99) ys sz ems. Other Revenue Cafeteria Sales 5,895.56 5,082.00 5,308.82 77,811.30 60,000.00 65,496.03 Interest Income 2,865.23 5,590.00 11,522.41 77.759.75 66,000.00 134,477.91 "'- Interest from Bonds 453.91 0.00 150.91 86,899.03 0.00 55,122.17 Interest from Hosp Portion 91.13 0.00 2,986.83 7.107.95 0.00 76,803.06 Mall Rental 8,584.64 0.00 6,142.67 88,712.21 0.00 41.043.99 Miscellaneous Income 21,060.37 6,606.00 10,105.62 67,771.48 78,000.00 97,523.48 Total Other Revenue 38,950.84 17,278.00 36,217.26 406,061.72 204,000.00 471,466.64 Net Revenue 1,088,951.62 1,380,947.00 1,241,532.63 16,062,904.35 16,295,381.00 15,722,847.00 Pape-1- 6.1 333 • MEMORIAL MEDICAL CENTER OPERATING STATEMENT For the 12 Months Ending December 31, 2000 — SINGLE MONTH — -------- Current Budget Prior Year Operating Expense Salaries 640,369.06 651,777.00 642,363.66 Employee Benefits- .h 171,027.32 136,619.00 131,618.74 Processional Fees-�'-1;,��✓ • ' 194,819.36 136,460.00 141.787.59 Plant Operation 33,580.95 35,514.00 31,304.08 Hospital General 38,867.75 _ 22,275.00 22,315.22 Other Operating Expenses 453,629.17 391,497.00 394,926.68 Total Operating Expense 1,532,293.60 1,374,142.00 1,384,315.97 Net Operating Gain/(Loss) (443,341.98) 6,805.00 (122,783.34) Non -Operating Expense Depreciation 172,443.34 118,846.00 110,519.67 Contribution to County 0.00 0.00 0.00 Total Nan -Operating Expense 172,443.34 118,646.00 110,519.67 Total Operating Gain/(Loss) (615,785.32) (112,041.00) (233,303.01) `nunly Subsidy 0.00 0.00 0.00 Net Gain/(Loss) after Subsidy (615,785.32) (112,041.00) (233,303.01) L PHY . RX q,,1 T 557, %30 /si/q/ ru -r CoA)7. 37r `78.Z J /t1 S_ R U/mil c l) i s SL l 155, 6� 3 ( 'r 2 k Page 2 YEAR TO DATE — Current YTD Budget YTO Prior YTO 7,848,728.84 7,695,288.00 7,219,975.12-6?A 5 1,730,973.20 1,613,052.00 1,668,106.55—E2, A 1,778,766.18 1,611,132.00 1,693,784.26// 99d 95 387,650.98 419,300.00 395,733.90a 010: 360,885.25 263.000.00 276,750.19 91 1' 5,305,752.34 4,622,385.00 4,156,686.39 17,412, 756.79 16,224,157.00 15,411,036.41 _1y_(88, A50C .2y OC/r 7.2v (1,349,852.44) 71,224.00 311,810.59 1,715,931.91 1,403,151.00 1,360,637.74 0.00 0.00 0.00 1,715,931.91 1,403,151.00 1,360,637.74 • (3,065.784.35) (1,331,927.00) (1,048,827.15) 0.00 0.00 (100,742.55) (3,065,784.35) (1,331,927.00) (948,084.60) _-,us .kJ,-,kx C011P. zc 25y FIcSP.TL_c Pf1vUC 8, 3S6 PL 4Z,4 TCL c Pr1a rub / y 717Z Co P/r 2 izg55 3 76 y _1,ECAL fc- s 33/ 4130 551596 6.2 634 MEMORIAL MEDICAL CENTER AGING OF ACCOUNTS RECEIVABLE AS OF DECEMBER 31, 2000 0-30 31-60 61-90 91-120 OVER 120 TOTAL MEDICARE 898,132 269,582 105,105 119,574 267,071 1,659,464 Percent 54% 16% 6% 7% 16% 36% MEDICAID 165,016 21,008 11,689 12,618 89,847 300,178 55% 7% 4% 4% 30% 7% BLUE CROSS 84,496 34,921 29,241 19,437 66,145 234,240 Percent 36% 15% 12% 8% 28% 5% COMMERCIAL 498,960 330,169 205,836 119,531 392.969 1,547,465 Percent 32% 21% 13% 8% 25% 34% PRIVATE 59,627 205,521 107,425 123,454 317,959 813,986 Percent 7% 25% 13% 15% 39% 18% TOTAL 1,706,231 861,201 459,296 394,614 1,133,991 4,555,333 Percent 37% 19% 10% 9% 25% 100% Outstanding AR Days: • 66.12 December 68.42 November • • MEMORIAL MEDICAL CENTER ACCOUNTS PAYABLE BOARD OF TRUSTEES APPROVAL LIST FOR - — JANUARY 16, 2001 DATE APPROVED ACCOUNTS PATIENT BY COUNTY AUDTTOR PAYABLE REFUNDS 12-7-00 (weekly) $241,333.54 12-14-00 (weekly) 146,841.23 $2,022.45 12-18-00 (weekly) 90,921.46 330.92 12-27-00 (monthly) 222,277.89 12-28-00 (weekly) 52,965.72 12-29-00 78.99 12-30-00 (weekly) 5,720.72 TOTAL $760,060.56 $2,432.36 CURRENT MONTH PAYABLES DECEMBER PAYABLES $203,241.06 Referral Accts: $168,217.83 Charitv: $84,407.38 $720,229.46 Indigent: $106,800.60 $946,575.15 9.1 • • • 636 MEMORIAL MEDICAL CENTER Marta of Revenue art Eepemes per APD 2c60 19W Taul s x lo.v. s % Is I, s x Mir ik s % April s % M.Y s x Sun s % WIS s Alyvu z s Sepem6n x s Wopv z s Norem6e z s p:eIIM % s Am PpvieYUq(A.) I3.6U I.U3 Iml 1251 Ijw 13n lo]I IJn IJM 1417 IJm IIN IJ% fm op-k, aas (wY anmWA1D UJI\M511 I.mo I,1%.05,99 1,6%95 E,D]{61536 I,111.% Ij61".. I.112JI I.II].9103] 1,6%M 1$10,610.0 1.76119 I12,M12 1,91661 )UIP,61]EI 1.]6f.0 j6H,IM II 1,9H31 I,N].159.1] IJ1(50 2...111A9 1.]W.59 IDIJIIJI IJ65.I1 U01,160.51 1.15161 %v P-i, W 1naWAYU '15,t32.10 1,16LU 67A IJ01.3nJ0 1.016U 60% 1} 14," I,In.12 65% INIOII.W 1,111.91 61% I21L318301 %1,19 SPA 1}11.TM6I 1]N.N ll% 1311,319.11 1J 41 11% I,IU,IM.% 9.16 Up,lJo1,1%.0 IJN.16 6M IJ%.WSN 9UI7 SM 1,191JU.0 .1 fa%IJ65J0313 I,IA.0 61%..OU,95162 M17 3dry Tileev SrbYIATD 1JU.9]511] 5n.M 6M 6M,9M.M W.0 IM 01,259.71 552.30 IM 6WM," 119U 45% 01,111,1,61 fn.l] AM Min S1 SI7,51 N% 613,915N MI.n 66% 69),I14J6 SMM IUi 6 AU, H4.16 N% U9919.97 M1 v Nx NI.M11 In Al 41% 619J6335 523.0 K% WXIM SNn Salle1Y Besb Fap®r � axMAT I,W,IM.ff 121.% II% 159.603.n 124 10 IM W.M.I. IM61 M IMJf51t %.11 M I0111901 ILM M D9o31N 109.5] 9% 111J96.2. 11030 M 135,01% IOtn M 16916I.M 12161 IM 157,61).]I 11123 IM nl,nl it 19l9p IS% In,10.17 IOSn M 171.O732 III16 flM F-E, Mor F-,APo I.H1,15116 In.11 11% 129.1%.01 IM.9] IM 1 .1 .l 11016 IM nuol.II 1"" 11% D9,%O20 Ml.n 10% 153,935J5 120M IM I33,61113 I31% M I4AA91A2 111.If IM 1(0,%IW U... IM I19,11I.11 III. 10% 10.1..01 IM.)1 M IN,1%10 12E]] 11% 1pr,i19.15 162U Un Qeaa flpeue plw OpvWJAPD 1%.111% 23,91 M 26.`60.11 M.11 M Il,A9.11 n13 M nJTW n M ]9,3]5% N.11 ]% 32.122. 25U M 11,.15 31M M 11.pl.n 23.36 M 33,%SU I991 M 19.M2. 19 I155 )% IIND.II 25% M 11,MO.II 2699 M 33.50.95 2103 iio.- -pppp9 11u5AJC.menVAN $M15019 A3] M 10,N5J1 IlU M n,N991 21.30 M 34321. M10 1% 31...1 2501 M 31..36 2515 m 12,pn.61 3203 M 21113 JI 2]]I M 24.959.19 11U M ]),]IIM 2311 M 260]13] 21N M 2111011 1962 M 1616113 SI.M OOV Opvshl{EgeIC Qb( ts,, Eg Ap 6,1%.6U.19 WAS 2. 369,1M.61 2n 20 IM ]5].1M.W 12133 21% W.IH.16 1M41) ]I% 111,61010 ]MAS 2954 N1,9]IW 365N 1M 1119M.16 46539 33% 121,IN 37 1N.59 39% %1,1n11 1211 33% 1623 19M 126AI ]I% M,13151 IISM 31% IM,16111 NI01 WA 153.6H. 11 371M Tg opealyelpeee Op 4T,9ymWAM ISA14M6.11 1.1264 IO IMI.IOl.95 L.Is I. 1]19J21]1 1,1111I 1. I,InMIM 1.116M lei% 1,3%JU.II I,U6N IOM IAU.974.11 111136 IW16 1,11515311 1.43556 IMi INI.NI.N IIU.0 10p191,6II111631 In131 IPo I,SM.U137 1,07330 100%I.Sl9.M162 1,]M.W 1g 1313.]1]61 1.0665 1W 1.5121930 I219M is 9 Cy CALHOUN COUNTY CONTRIBUTION TO EMS EXPENSE — ESTABLISH REOUH2EMENTS Commissioner Floyd stated that EMS funds are paid based on a pro -rated schedule -half of the payments per month per budgeted funds — not on an actual cost basis. He said he • talked to Mr. Mikhail and Mr. Currier of Memorial Medical Center about doing that on an actual cost basis and they agreed. The County has advanced the hospital $651,000.00 and in the 90 day period, we will divide that up and see how much is still needed for the hospital and how much is still needed for the EMS and budget according to the funds flowing to the hospital and to EMS. Mr. Currier said EMS is a department of the hospital and the difference between actual revenue received as opposed to expenses, causes a deficit and portions of the $641,000.00 will be used for that. Anything over that would be credited to the hospital so you can see where the shortfall is and how much of that is being attributed directly to EMS as opposed to hospital shortfall. The hospital will report this to the Court on a monthly basis. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to establish the requirements that all payments by Calhoun County to EMS's contribution to expenses be on an actual cost basis with such cost involved by Memorial Medical Center reported to the Court on a quarterly basis. Commissioner Floyd said that it is necessary to have the budget open to the public and show the flow of funds as to where funds are going and properly document that. Commissioner Balajka, Floyd, Finster and Judge Marshall all voted in favor. The Court received the End of the Year 2000 Report of the Calhoun County Historical Commission prepared by George Fred Rhodes, Chairman. �RN2s opt 'TEXAS HISTORICAL RICK PERRY, GOVERNOR COMMISSION IOHN L. NAU. 111. CHAIRMAN F. LAW ERENCE OAKS, EXECUTIVE DIRECTOR The State Ageug far 114n0ric Yreservalian COUNTY HISTORICAL COMMISSION End of Year Report 2000 This form will assist you in reporting your county historical commission activities to the county commissioners court and will be utilized in preparing our repays to the state historical commission and the state legislature. Ifyou have not abeady submitted a report to our office, please complete this form and return by February 28, 2001. Thank you. George Fred Rhodes Name of CHC Chair Calhoun County 1. How many members currently serve on the Commission? 2. How many meetings did the Commission hold this year? 41 In which communities were the meetings held? Port Lavaca, Calhoun 3. How many volunteer hours did the Commission members work this year? 1,700 Does the Commission sponsor or work with young people in the county? Yes please describe or list such activities: Programs on the Karankawa Indians a 5. Does the county provide funds in its budget for your Commission? ® Yes ❑ No If yes, how much was your allocation in fiscal year 2000? $19, 930.00 Does the county provide office space for your.Commission ❑ Yes 23 No �� If the county provides other operating help, please list: Museum N useurator and janitor and maintenance service in ol,, Im+se +m 1] Pa. BOX 12276 o AUMN. TX 787113376 • 5121463-5853 o FAX 51W4754&n • Too 1-0300ru5-2999 uwv,hctlalc[Cm gage l qt t 6. Does the Commission have other sources of funding? 9kYes ❑ No If yes, please briefly describe sources and amounts of such income: Sale of history books that have been published the county and City of Port lavaca, and algo wA Ln cne museum. What is the duration of your fiscal year (i.e., January -December, September -August, etc.) Jalnuary 1 through December 31 8. Please check all that apply to your commission: XX participated in Distin,uished Service Award activities in 2000 )M one or more members attended the annual historic preservation conference in San Antonio ❑ member, Preservation Texas ❑ member, Texas Historical Foundation ❑ member, Texas Oral History Association ❑ member, National Trust for Historic Preservation ❑ member, American Association for State and Local History ❑ Certified Local Government 9. Please check all areas of wort: in which your commission worked actively to promote historic preservation in the county: M Historical marker(s) @ Historic cemeteries ® History museum(s) National Register designation Oral history p Archives ® Served as advisor to commissioners court on matters related to history and preservation ❑ Assisted the commissioners court with the Texas Historic Courthouse Preservation Program (i.e., development of the master plan, preparation of the grant application, serving as an advocate for restoration of the county courthouse, etc.) ❑ Survey of architectural resources ❑ Protection of archeological resources Cl Texas Archeological Stewardship Network ❑ Newsletter production ® Local newspaper column — 2 per week ® Local history publication ❑ Main Street Program (continued on nest page) Page 2 of 2 C 39 ❑ Heritage tourism ❑ Texas Heritage Trails Program (formerly known as Texas Travel Trails Regional Program) ® Historic building rehabilitation ® Historical observances (check all that apply) ❑ County/City Birthdays ❑ National Preservation Week ❑ Texas Archeological Awareness Month ❑ Women's History Month Rk Black History Month ❑ Other (please list) Provide a brief narrative description of the county historical commission's successes over the past year, as well as its not -so -successful activities (i.e., which of your goals for the year were met, and which were not met?) "See attached brief narrative description under Organizational Structure 2000 Section" How can the Texas Historical Commission be of greater assistance to you in carrying out your local preservation activities? our Commission has always had a prompt response from the Texas Historical Commission when assistance was needed with our local preservation activities. Page 3 qj'3 • • • S40 Name of person completing this report: George Fred Rhodes, Ca1houil County Historical —conussion airman • Mailing Address: P.O. Box 988, Port Lavaca, TX 77979 Daytime Phone: 361/552-6342 E-mail address: gfrl@tisd.net County Historical Commission Home Page address on the Internet: "see attached" If the Texas Historical Commission staff can provide you with any additional information or assistance, please let us know (telephone 512/463-5853; e-mail history 1hc.state.tx.us). Thank you. Please return by February 28, 2001, to: History Programs Division Texas Historical Commission P 0 Box 12276 Austin, Texas 78711 OR FAX: 512/475-3122 as a Word document, ready to be completed directly on your computer. To request this version, please e-mail us at: state. tx.its Is Page 4 of 3141 Website for the Calhoun County Historical Markers: www.rootsweb/—txcalhou/ Calhoun County Historical Chairman, George Fred Rhodes, has purchased an • additional computer for his office during the year 1999. Both computers are used by his secretary to prepare notices of historical meetings, dedication programs, historical newspaper columns, correspondence pertaining to historical information of Calhoun County, etc. for the Calhoun County Historical Commission. The Calhoun County Historical Commission during the year 2000 set up its own web site, www.rootsweb/—txcalhou/ . The web site tells all about Calhoun County and surrounding areas and their history. It also has guides to historical markers and maps that locate the markers for tourists and citizens of Calhoun County. The web site being very informative pertaining to historical matters of Calhoun County and a very interesting site to visit. Please provide a brief narrative description of the county historical commission's successes over the past year, as well as its not -so -successful activities (i.e., which of your goals for the year were met, and which were not met?) Commission member Charles Husak presented programs to area school children in the county about the, Karankawa Indians and exhibited items he excavated from their campsite. Included in the presentation was Texas and local History. Tours were given of Indianola and the historic Port Lavaca • Cemetery by Chairman, George Fred Rhodes, to school children throughout the year. Chairman, George Fred Rhodes, attended the John W. Stormont Lectures on South Texas Studies at the Victoria College, Victoria, Texas on February 4-5, 2000. A complete updated list of the location of all the markers in Calhoun County was completed along with a map showing their location. All markers which needed restoration were restored by committee members. Chairman, George Fred Rhodes, answered numerous phone calls and had many office visits monthly from people needing information about the county. The Chairman also answered correspondence and questions from numerous people weekly about miscellaneous historical matters. Chairman, George Fred Rhodes, wrote two weekly newspaper columns pertaining to: 1) Spanish explorers who explored Texas and 2) quotes from newspapers from the 1850's to the 1870's from the Indianola Bulletin, The Lavaca Herald, Indianola Times, The Indianola Courier, The Indianola Weekly Bulletin, and The Lavaca Commercial. The Christmas tradition of the Boy Scouts decorating the Christmas tree at the Calhoun County Museum was not repeated in the year 2000 due to the museum being temporarily closed because of needed repairs. • CALHOUN COUNTY JAIL (1896): Exploration of the restoration and repair of the Calhoun County Jail -which was built in 1896 and served as the Calhoun County Jail for more than sixty years was continued. It was examined in 1998 by Gerron S. Hite, Division of Architecture of the Texas Historical Commission, who recommended that the structure could be repaired and the commission send out letters inviting architectural firms to view the structure and submit a bid and other 642 recommendations. Six letters were sent to architectural firms in Texas and four firms responded for further information, which was forwarded by the Commission. Only one firm chose to make a visit to the site of the jail, that • being McGloin & Sween of Corpus Christi, Texas. They recommended that Chairman Rhodes contact the Texas Historical Commission, Division of Architecture, and request an examination of the premises and an opinion regarding the restoration of said premises. Chairman Rhodes made a request to a commission architect in April 1999. A letter was written to Larry Oaks, Executive Director of the Texas Historical Commission on January 7, 2000. George Cunningham, of Cunningham Engineering Co., Houston, Texas, chose to make a visit to the site of the jail on March 6, 2000. After his examination of the site, he submitted a report as to his recommendation whether or not the structure can be repaired and approximate cost of his services and cost to repair the building. KAMEY SCHOOL HOUSE: We were not able to obtain the Kamey School House. It is being kept by the owner, but will be relocated to Port Lavaca. LEASE OF THE MATAGORDA ISLAND LIGHTHOUSE: • The Calhoun County Historical Commission is working with the Matagorda Island Foundation to obtain the Matagorda Island Lighthouse from the U. S. Coast Guard and assist in erecting a temporary light in said lighthouse. The government agencies, U.S. Fish & Game and Texas Parks & Wildlife have been cooperating with the foundation and the commission to improve the lighthouse and the entire eastern end of Matagorda Island. Trenches used during the Civil War by both the Union and Confederate Armies are still very evident and these will also be exhibited for visitors to the island. Any further information pertaining to the matter can be obtained from George Fred Rhodes, Calhoun County Historical Commission Chairman and the same person who is also the vice-president of the Matagorda Island Foundation, a non- profit organization. The Historical Commission submitted an application for historical marker for the City of Seadrift (1910) in 1997, but it was not approved until 1998; said historical marker was erected/dedicated on December 2, 2000. The Historical Commission submitted an application for historical marker 2 • 243 • for the Grace Episcopal Church of Port Lavaca in December 1998 and was approved on July 30, 1999; said marker was erected/dedicated on September 16, 2000. The Historical Commission submitted an application for historical marker for the City of Port Lavaca August 13, 1997, but it was not approved until November 7, 1997; said marker was erected/dedicated on October 28, 2000. The Historical Commission submitted an application for historical marker for Calhoun County Hurricanes on May 16, 2000 and was approved on November 28, 2000; however, said marker has not been erected/dedicated. ARTIFACTS LOCATED AT THE CALHOUN COUNTY MUSEUM: Research was continued in the Calhoun County Museum by commission members and the members continued in the process of sorting, organizing, culling, identifying and clarifying all the artifacts on exhibit and in storage at the Calhoun County Museum. The storage area was rearranged and like items stored together and dusted. This makes way for future • tagging and identification. During 2000, the Museum Archives Committee under the direction of Chairman, George Anne Cormier, and Vice - Chairman, Charles A. Husak, continued to process all media. Initial data entry was continued by the Museum Curator and commission members and volunteers. The cataloguing of the photographic collection has continued. Volunteers and commission members continue to identify and catalog the collection and to scan and transfer the scanned photos to CD for future use. All processed photos have been placed in individual acid -free sleeves. HISTORIC CEMETERIES: Supervised the maintenance of the three (3) Indianola cemeteries and the Ranger Cemetery in Port Lavaca and repaired fences and gates in said cemeteries and removed any undesirable growths in the cemeteries. MUSEUM ASSISTANCE & ARCHIVES: George Anne Cormier, the Museum Curator and Chairman of the • Museum Assistance & Archives Committee, with the assistance of committee members and other commission members, Charles A. Husak, Peggy Ryan, Mary Belle Meitzen, Phil Thomae, 3 S44 • • C Barbara Sikes, Elizabeth Mutchler, Lewis Madden, and Sammye Diebel, continued their work on completing a catalog for the museum and its inventory and archives. HISTORIC MARKERS: Repairs were made to the interior and exterior of the Half Moon Reef Lighthouse (1858) and also to window shutters and two doors. The porch surrounding and attached to the lighthouse was painted together with the steps leading up to said porch. Beams beneath the lighthouse were replaced and the building leveled. Doorframes had to be repaired, and a leak in the roof was also repaired; however, said leak returns after a large blowing rain. The repairs continue to stop the leak. Fences at Old Town Cemetery (Indianola) and Indianola Cemetery on the Ridge were repaired. The commission members restored the face of all historical markers in the county which were in need of restoration. HISTORIC PHOTOGRAPHS & GENEALOGICAL RECORDS: Work is being continued information is being entered Curator, George Anne Cormier, which continued to enter data ORAL HISTORY: on identifying slides and in the database. The Museum was in charge of the committee in the museum computer. Gladys Fulk, who was Co -Chairman in 1999, has moved out of the State and a replacement has not been made to date. BLACK HISTORY: In February of 2000 we had the exhibit for Black History Month. The exhibit concentrated on local Black people and local Black business in the history of Calhoun County. It also covered the families of these individuals. There was an opening event that included traditional African food and singing. Mr. & Mrs. Pete Hardt of the Historical Commission lent their collection of African arts for Black History Month and built three new cases for the exhibit. 4 u YJ PRESENTATIONS TO PUBLIC SCHOOL CHILDREN, ORAL PRESENTATIONS & EXHIBITS: Several programs (7) were given to local school children, teachers and parents (253) on the Karankawa Indians and carving exhibits made by committee member, Charles Husak. The Chairman of the Calhoun County Historical Commission, George Fred Rhodes, made several presentations to civic groups pertaining to Calhoun County history. Tours were given to local YMCA children of Indianola and to a local Girl Scout Troop of the historic Port Lavaca Cemetery. A tradition of decorating the Christmas tree at the Calhoun County Museum was not repeated due to the museum being temporarily closed because of needed repairs. Several commission members gave presentations to various groups in the county pertaining to Calhoun County history. Special Presentations and Other Activities In and Outside of Calhoun County: Chairman George Fred Rhodes was involved in the following presentations, activities, and meetings during 2000: presented the Year End Report to the Commissioners' Court of Calhoun County on January 31; presented the names of members of the 2000 Calhoun County Historical Commission to the Court on January 31; appeared before the Court for routine business on January 31, February 1 and 29; March 19, 29; May 12, 31, and July 17; presented a speech to the Ninth Leadership Class of Calhoun County at International Bank of Commerce on January 13, approximately 18 people present; accompanied Juaniece Madden of the Matagorda Island Lighthouse Foundation to CP&L office in Port Lavaca, TX for donation of $1,500.00 to the Matagorda Island Lighthouse Foundation on January 14; accompanied Juaniece Madden to present appreciated plaque to the Trull Foundation for a donation of $5,000.00 to the Matagorda Island Lighthouse Foundation on January,19; George Fred Rhodes submitted 25 names to the Calhoun County Chamber of Commerce to consider the Outstanding Citizen from 1900-2000; attended speech to the Conservative Club at China Town Restaurant, given by Dewey Stringer, President of the Matagorda Island Lighthouse Foundation, regarding restoration progress and fund raising successes on February 1; attended the John W. Stormont Lectures at Victoria College, Victoria, TX, on February 9 and 5; accompanied Juaniece Madden to International Bank of Commerce and First National Bank to receive a donation to the Matagorda Island Lighthouse Foundation on February 7; attended meeting with Gerron Hite, Texas Historical Commission Architect, regarding examination of old Calhoun 5 • • M• a County Jail/Museum on February 1C; attended meetings in Port Lavaca, TX with Judge Arlene Marshall to discuss and take necessary action regarding Texas Historical Commission's Report on old Calhoun County Jail Renovation on February 29; • Picture taken with Floyd Felder, City Councilman, at Calhoun County Museum regarding dedication of old Calhoun County newspapers to the Museum on March 1; attended meeting with George Cunningham, Engineer, at old Calhoun County Jail/Museum regarding restoration of the old jail on March 6; attended meeting with George Anne Cormier, Museum Curator, at Golden Crescent Regional Planning Commission regarding La Salle Odyssey Project in Victoria, TX on March 7; presented a speech to the Spring State Meeting Czech Heritage Society of Texas in Hillje, Texas on March 11; presented a speech to Victoria Czech Heritage Society at Victoria Coop. Auditorium in Victoria, TX on March 16; attended meeting with Judge Marshall to discuss the report from George Cunningham, Engineer, regarding old Calhoun County Jail on March 17; presided at the meeting of the Calhoun County Historical Commission on March 21; attended meeting with Judge Marshall and Dewey Stringer of Houston, TX, regarding' Friends of Matagorda Island grants on March 29; attended meeting at Golden Crescent Regional Planning Commission with George Anne Cormier, Museum Curator, in Victoria, TX, regarding La Salle Odyssey Project on April 5; presented a speech on April 7, to selected classes at Calhoun High School regarding WWII and Rationing during the war; prepared write-up of the history of Memorial Medical Center in Port Lavaca, TX for the anniversary of the • hospital on April 12; attended the 2000 Annual Historic Preservation Conference in San Antonio, TX, on May 4-6 and accepted the 1999 Distinguished Service Award for Calhoun County; accompanied Judge Marshall to HEB to receive $10,000.00 donation to the Matagorda Island Lighthouse on May 10; attended meeting with Judge Marshall regarding La Salle Odyssey Project on May 12; meeting with Glen Ely of Forest Glen Productions regarding the filming of Calhoun County and its history on May 23; traveled to Indianola on June 9 with a group of students from the Port Lavaca YMCA and presented the history of Indianola and pointed out other points of interest along the way; presided at the portrait dedication of County Court -at -Law Judge Alex R. Hernandez on June 16; meeting and dinner with the Committee of the Texas Historical Commission Assessment of Texas Independent Trails, who visited Calhoun County July 10-11, and George Fred Rhodes gave a tour of the Calhoun County Museum and visited other historic sites which will be a part of Calhoun County's contribution to the Texas Independence Trail which is made up of 28 counties - 25 people were present at the dinner and conference; attended meeting with Glen Ely of 6 r: 347 Forest Glen Productions and Mary Strong at the Chamber of Commerce regarding filming of Calhoun County history on August 1; presented a speech to United Way of Port Lavaca regarding the importance and assistance to provide to the needy on August 10; attended Half Moon Reef Lighthouse Open House in Port Lavaca, TX on September 9; presided at the • Grace Episcopal Church historical marker dedication in Port Lavaca, TX on September 16; attended the State Historical Marker Dedication for Mission Espiritu Santo in Victoria, TX on October 14; presided at the historical marker dedication for the City of Port Lavaca on October 28; Speech to Lion's Club at Harvey's Restaurant in Port Lavaca, Texas on the Hunley Submarine on November 22, 2000; appeared before Commissioners' Court regarding the Matagorda Island Foundation, Inc. on November 28, 2000; presided at the City of Seadrift State Historical Marker dedication on December 2, 2000; attended a Texas Independence Trail meeting and dinner on December 4, 2000. George Fred Rhodes was chosen as one of the Twenty-five Most Influential People of the 20t° Century and was presented an award by the Calhoun County Chamber of Commerce and Agriculture in the year 2000. CALHOUN COUNTY MUSEUM: In February of 2000 we had the exhibit for Black History Month. The exhibit concentrated on local Black people and local Black business in the history of Calhoun County. It also covered the families of these individuals. There was an opening event that included traditional African food and singing. Mr. & Mrs. Pete Hardt of the Historical Commission lent their collection of African arts for Black History • Month and built three new cases for their exhibits. The Director of the museum went to Fort Worth in April to the Texas Association of Museum meeting. She was one of the speakers on old loans. In April she went to the meeting of the Commissioners' Court and asked for their permission to open a gift shop in the museum. They agreed that it would be a wonderful undertaking and that it was sorely needed in this area. In March 2000 a gift shop was opened at the Calhoun County Museum. It was agreed however, that, the start-up funds would be better coming from the Calhoun County Historical Commission. The Calhoun County Historical Commission transferred funds to the Museum to establish the gift shop. The funds generated from thig will be used for educational purposes. Brown Bag Lunch Lectures and Outreach Programs to 7 0 POW name two. Much of this year has been spent in the planning, ordering and set up of items in the shop. In the summer, the Director and members of the Commission, started preparing for the Black History Month Exhibit for 2000. The museum is continuing to receive gifts from individuals that enhance the collection. • The Museum Curator attended The Texas Association of Museums annual meeting and has been involved with the Texas Historical Commission, along with members of other counties, concerning the final disposition of the La Belle material. The Museum has continued its membership in the TAM and has added a new membership in the AAM, Texas Association of Museums, Texas Independent and Settlement Region, which is a part of the Texas Independence Trail. Museum attendance for 2000 was as follows: Calhoun County Visitors: 522 State Visitors: 448 Out of State Visitors: 16 Out of U. S. Visitors: 138 Total Visitors for 2000: 1,124 Name of persons completing this report: Donna Woods, Secretary George Fred Rhodes, Chairman Address: P.O. Box 988 Port Lavaca, Texas 77979 • Daytime Phone: (361) 552-6342 Fax No.. (361) 553-7070 E-mail: dr1(eb. isd.net Respectfully submitted, CALHOUN COUNTY HISTORICAL COMMISSS�ION �LEORG>?. FRED RHODES, Chairman The Calhoun County Historical Commission End of Year Report for 2000 has been personally delivered to the Commissioners' Court of Calhoun County, Texas, by Chairman, George Fred Rhodes, on the .2_�Atik day of January, 2001. • Accepted By: Printed //Name: 14-1ei1)e_ IV Title: 349 CALHOUN COUNTY HISTORICAL COMMISSION APPOINT/RE-APPOINT MEMBERS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to appoint the three persons named by Commissioner Floyd to the Calhoun County Historical Commission, being Don McCarn, Jane McCarn, and Bob Sparks, and to re- • appoint the following persons to the Commission. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. Appointments to the Calhoun CHAIR _George Fred Rhodes Address 6203 FM 1090 City Port Lavaca, Texas Zip 77979 Daytime Phone 361/552-9355 Fax Number 361/553-7070 e-mail Member Jack Beeler D.D.S. Address 2219 Larry Drive City Port Lavaca, Texas Zip 77979 Phone 361/552-6814 Member Nancy Blakeman Address E.Q. Box 988 City_ Port Lavaca, Texas 7ip.77979 Phone. 361Z550-0218 Member Robert Briseno Address_1604 Avalon City Port Lavaca, Texas Zip 77979 Phone 361/552-4593 Member Edna Brown Address 612 W. rpntpr City Port Lavaca Texas Zip _77979 Phone 361/ 5 - O1 (,1 bf _t_,A-4- 4 /l /1—a LC Counly Judge, Pre dlng Officer Commissioners' Court Date January 31 2001 County Historical Commission for the 2001-2002 Term. Member Sam Clegg Vice Chairman Address 6268 FM 1090 City Port Lavaca, Texas Zio 77979 Phone 361/552-3761 Member Marta Clegg Address 6268 FM 1090 City Port Lavaca, Texas Zip 77979 Phone 361/552-3761 Member George Anne Cormier Address route 2 Box 173A City_- Port Lavaca, Texas zip 77979 Phone 361/552-6953 Member Sammye Diebel Address 205 Willowb nd Drive City Port Lavaca Texas Zio 77979 Phone 361/55 -274 Member Cherre Cain Address P.O. Box 1580 City Port Lavaca Texas Zip 77979 Phone 361/442-528n Please return to: History Programs Division Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463-6063 egina.reyes@thc.state.tx.us Or FAX: 512/475-3122 NOTE: Attach additional pages, if needed. • 550 Appointments to the Cal hnun County Historical Commission for the 2001-2002 Term, CHAIR Address isCity Daytime Phone Fax Number _ e-mail Zip Member Mario Garcia Address 534 Travis City Port Lavaca, Texas Zip 77979 Phone. W/6S2-9802 Member Calvin Hardt �I•1swwF. r..GF.!ft3F[#$fi�fl'� Phone _ 361/557-3111 • Memmber Nancy Jane Hardt Address 110 Brentwood Place City Port Lavaca Texas Zip 77979 Phone 351/F52-3113 Member Grace Hargrove Address .102 S. GuadaluPa City Port Lavaca, Texas Zip 77979 Phone_ 361/552-9472 J�L�2— County Judge, Pr siding 6f4cer Commissioners' Court MUGFMIEG111111� C Member Pat Daigle Address 495 N. Maxwell Lane City Port Lavaca; Texas Zip 77979 Phone 361/552-6541 Member Charles Husak Address 1409 Holloman Phone 361/552-9891 Member Address Robert Loflin City Port Lavaca, Texas Zip 77979 Phone 361/552-7372 Member Mary Kay Mabry Address 95 Houston City Port Lavaca, Texas zip 77979 Phone 361/552-9047 Member Lewis Madden Address 6653 State Highway 238 City Port Lavaca, Texas Zip 77979 Phone 361/552-3966 Please return to: History Programs Division Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463-6063 egina.reyes@thc.state.tx.us Or FAX: 512/475-3122 NOTE: Attach additional pages, it needed. 351 4 CHAIR Address City Daytime Phone Fax Number— e-mail Member Sister Mary Perpetua Hawes Address P•0. Box 87 Zip City Port Lavaca, Texas lip 77979 Member Mary Betle Meitzen Address 305 GlenBrook City Port Lavaca, Texas Zip 77979 Phone 361/552-5931 Member Fred Pnc er Address Route 1 Box 166A City Port Lavaca, Texas Zip 77979 Phone 361/552-5822 Member Peggy Ryan Address P.O. Box 112 City Port Lavaca, Texas Zip 77979 Phone 361/552-9496 Member Carolyn Shannon Address 445 Matson Road City Port Lavaca, Texas Zip 77979 Phone 361/552-6912 County Judge, Pre ding Officer Commissioners' Court Phone 361/552-6140 Member Terri Smith Address 117 Linnville City Port Lavaca, Texas Zio 77979 Member Phil Thomae • Address 2.0- Box 262 City Port Lavaca, Texas Zip 77979 Phone 361/552-2735 Member Sue Thomae Address P.O. Box 268 City Port Lavaca. T xas Zip 77979 Phone 361/552-2735 Member Faye Underwood Address P.O. Box 449 City Point Comfort, Texas Zip 77978 Phone 361/987-2285 Please return to: History Programs Division • Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463.6063 egina.reyes@thc.state.tx.us Or FAX: 512/475-3122 NOTE: Attach additional pages, if needed. S52 Appointments to the Calhoun County Historical Commission for the 2001-2002 Term, CHAIR Address •City Daytime Phone Fax Number _ e-mail Zip Member Jeff Underwood Address P.O. Box 449 CityPoint Comfort, Texas Zip 77978 Phone 361/987-2285 Member Amelia Williams Address 713 S. Virginia City Port Lavaca, Texas Zip 77979 Phone 361/552-2183 • Member Joyce Williams Address 623 S. Virginia City_ Port Lavaca, Texas Zip 77979 Phone _ 361/552-6873 MemberW•A. Henderson Address P.O. Box 400 City Seadrift, Texas Zip 77983 • . 1 County Judge, Pre 'ding Officer Commissioners' Court Member Don McCarn Address 206 S. Commerce City Port Lavaca, Texas Zip 77979 Phone 361/552-7214 j %lember Jane McCarn Address 206 Commerce City Port Lavaca, .Texas Zip 77979 Phone 361/F52-7714 Member Bob Sparks Address P.O. Box 505 City Port Lavaca, Texas Zip 77979 Phone 361/552-4507 Member Address City Zip Phone Member Address City Zip Phone Please return to: History Programs Division Texas Historical Commission P. 0. Box 12276 Austin, TX 78711-2276 512/463-6063 ecina.reyes@thc.state.tx.us Or FAX: 512/475-3122 NOTE: Attach additional Pages, if neeced. S53 RESOLUTION IN SUPPORT OF LA SALLE ODYSSEY A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to • adopt the Resolution in Support of the LaSalle Odyssey. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. A RESOLUTION in support of the La Salle Odyssey A proposal by seven museums to share in the artifacts from the Belle shipwreck and the Fort St. Louis excavation now underway to interpret the story of La Salle's expedition in 1685 and the colony he established. WHEREAS, the discovery of the Belle shipwreck in Matagorda Bay has been described as "one of the greatest marine archeology finds of the century", and • WHEREAS, that discovery has been followed by the discovery of eight cannons on a bluff overlooking Garcitas Creek, confirming the site of La Salle's Fort St. Louis and the Spanish Presidio that was built atop it, and WHEREAS, we, Calhoun County Commissioners' Court, believe that the artifacts from the Belle shipwreck and the Fort St. Louis excavation now underway should be displayed and interpreted in the region where French explorer Robert Cavalier Sieur de La Salle attempted to establish his colony, interacting with the region's native peoples, and WHEREAS, the Matagorda County Museum at Bay City, the Texana Museum at Edna, the Palacios Area Historical Association Museum at Palacios, the Calhoun County Museum at Port Lavaca, and the Museum of the Coastal Bend at Victoria, all interpret the history of areas where La Salle's colonists arrived, established a colony and then died, and WHEREAS, the mission of the Texas Maritime Museum at Rockport is to interpret the state's maritime history, and WHEREAS, the Corpus Christi Museum of Science and Natural History is a state repository for marine artifacts, and WHEREAS, we, Calhoun County Commissioners' Court, recognize that having exhibits • in seven museums and at a dock site in Palacios with a half -scale seaworthy model, La Petite Belle, will expose the La Salle Odyssev to visitors throughout a six county region, and WHEREAS, all of the above museums have worked together for months to determine how each of the museums could share in the artifacts, with each telling a portion of the larger story, and WHEREAS, this coalition of museums working as the La Salle Odyssey Planning Committee has hired Southwest Museum Services to prepare a funding package to illustrate this shared vision, even though the final determination of which museums would receive specific artifacts has not yet been made by the Texas Historical Commission, and 654 WHEREAS, we, Calhoun County Commissioners' Court, recognize that it is the Texas Historical Commission that will ultimately decide the placement of the artifacts, and WHEREAS, the Texas Historical Commission has encouraged the La Salle Odvssev Planning Committee to make known to them what artifacts each of the museums would like to display as part of their exhibit, to aid their staff in their efforts to develop a plan for loaning the artifacts from the La Belle Collection, and WHEREAS, the La Salle Odyssey Planning Committee has met with the Texas Historical • Commission and are convinced that their requests will be given serious consideration. NOW, THEREFORE, BE IT RESOLVED, that Calhoun County supports the La Salle Odyssey proposal prepared by Southwest Museum Services that is being presented to the Texas Historical Commission, the Texas Legislature and other potential funding sources. APPROVED THIS THE 3 1 " DAY OF JANUARY. 2001. APPROVED Arlene N.Marshall—, County Judge (Absent) Roger Galvan, Calhoun County Commissioner, Precinct 1 Michael Balajka, V Calhoun County Commissioner, Precinct 2 • H. Floyd, Callhhhooun County Commissioner, Precinct 3 Kenneth Finster, Calhoun County Commissioner, Precinct 4 ATTEST Lir „p MarlMarl ne Paul, Calhoun County Clerk • CALHOUT PROJEC PROJECT A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to authorize the County Judge to sign the $9,000.00 Grant for seafood composition received by the Extension Service. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 555 • GLOCONTRACTNO.01-240 R SUBRECIPIENT GRANT AGREEMENT COASTAL MANAGEMENT PROGRAM, CYCLE 5 THIS SUBRECIPIENT GRANT AGREEMENT (Contract) is entered into by and between the General Land Office (GLO), a State agency, and Calhoun County Extension Service • (Subrecipient). I. FINANCIAL ASSISTANCE. 1.01. GRANT APPLICATION. The Subrecipient has made application for "Coastal Management Program, Cycle 5" grant funds, to be made available to the State of Texas by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration, pursuant to the Federal Coastal Zone Management Act of 1972,16 U.S.C. § 1451, et seq. (NOAA Grant). The grant funds are limited to use for implementation of a coastal zone management project (Project) under the Texas Coastal Management Program (CMP), administered by the GLO (as Coastal Zone Management Awards, CFDA #11.419) pursuant to TEX. NAT. REs. CODE ANN. §§ 33.052, 33.204 (Vernon 2000), in coordination with the Coastal Coordination Council (CCC). 1.02. WORK PLAN. The Project shall strictly conform with the work plan and special conditions contained in Attachment A, which is attached and incorporated herein for all purposes (Work Plan). Deliverables and due dates included in the Work Plan may be amended upon written request and justification by the Subrecipient to the GLO CMP Grant Administrator. 1.03. LAND ACQUISITIONS. In the event that private land is to be acquired with grant funds, Subrecipient shall have the parcel of land surveyed by a Licensed State Land Surveyor and shall record the survey in the records of the County Surveyor (or the records of the County Clerk if there is no County Surveyor) of the county in which the land is located. The title document for acquired • land must be signed by a State or local government official attesting that such land is publicly owned. In addition, Subrecipient shall encumber the land with a conservation easement, in a form acceptable to the GLO, which will protect the land and its natural resources and preserve the public 656 use and benefit of the land. For good cause shown, this requirement for a conservation easement may be waived or modified by a mutual agreement of the parties hereto. All appraisals performed in connection with the acquisition of land under this section shall be completed in accordance with • the Uniform Appraisal Standards for Federal Land Acquisitions. 1.04. CONSTRUCTION. Any construction that will be undertaken with funding from this Contract shall be completed in compliance with final engineering specifications, construction plans, and/or architectural plans approved by the GLO or the CCC. 1.05. LICENSES. The Subrecipient shall be solely and entirely responsible for procuring all appropriate licenses and permits which may be required by any competent authority for the performance of the work or services to be performed by the Subrecipient. Copies of such licenses and permits shall be included as a part of the progress report for the period during which they are obtained. The Subrecipient shall not commence construction of the Project until it has obtained the requisite licenses and/or permits. 1.06. SIGNAGE. Subrecipient's project site shall be identified by temporary signs which contain the following language: CONSTRUCTION OF THIS FACILITY WAS MADE POSSIBLE BY A GRANT UNDER THE COASTAL ZONE MANAGEMENT ACT OF 1972, AS AMENDED, AND AWARDED BY THE OFFICE OF OCEAN AND COASTAL RESOURCE MANAGEMENT, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, U.S. DEPARTMENT OF COMMERCE, AND ADMINISTERED THROUGH THE COASTAL isCOORDINATION COUNCIL AND THE TEXAS COASTAL MANAGEMENT PROGRAM. In addition, for those projects which include land acquisition, construction of facilities or other permanent structures, Subrecipient shall erect permanent signs, to be provided by GLO, which will identify the existence of the Project. 1.07. PROGRESS REPORTS. The Subrecipient shall submit progress reports quarterly which must be received by the GLO on or before the 10th day of each calendar month during the term of this Contract, commencing March 2001 (Progress Reports). Progress Reports shall be submitted on the "Monthly Progress Report" form attached hereto as Attachment B, and shall include a brief statement of the overall progress of each task identified on the Work Plan since the last progress report; a brief description of any problems that have been encountered during the previous reporting period that will affect the Work Plan, delay the completion of any portion of this Contract or inhibit the completion of or cause a change in any of the Work Plan objectives; a description of any action the Subrecipient plans to undertake to correct any problems that have been encountered; and a status report on the "Budget," as hereinafter defined. Any request for change of work and scope from the originally awarded project must be approved by both the CCC and NOAA and may cause delays in project progress. All changes must be submitted in writing and include justification of actions. Any costs incurred while waiting for approval of requested changes • 557 • are the responsibility of the Subrecipient. The GLO will inform the Subrecipient upon final approval of the changes. 1.08. DELIVERABLES. The Subrecipient shall deliver to the GLO two complete copies of each of the deliverables set forth in the Work Plan, in the time and manner prescribed therein. The GLO may require the Subrecipient to conform any data or products funded under this Contract to reflect GLO comments. H. GRANT FUNDS. 2.01. GRANT. Subject to the receipt of a NOAA Grant of not less than $120,000.00 and the terms and conditions of this Contract, the GLO agrees to grant to Subrecipient an amount not to exceed Nine Thousand Five Hundred Thirty-six and No/100 Dollars ($9,536.00), payable in installments as reimbursement of allowable expenses incurred by the Subrecipient in connection with the Subrecipient's performance of the Project. The allowable expenses will be reimbursed to the Subrecipient in accordance with the budget (Budget) included herein as a part of Attachment A and incorporated herein for all purposes. The GLO will not provide reimbursement for any expenses not contained in the Budget. THE GLO IS NOT LIABLE TO THE SUBRECIPIENT FOR ANY COSTS INCURRED BY THE SUBRECIPIENT BEFORE THE EFFECTIVE DATE OF THIS CONTRACT OR AFTER TERMINATION OF THIS CONTRACT. 2.02. RECAPTURE. It is expressly understood and agreed by the Subrecipient that the GLO • shall have the right to recapture and have reimbursed to the GLO any payments made by the GLO under this Contract that the Subrecipient has not used in strict accordance with this Contract. 2.03. VARIANCE. Upon written request and justification by the Subrecipient, informal budget flexibility between the Budget categories, for both the CMP and local budgets, may be allowed to the extent that the resulting transfer between categories does not exceed 10% of the total Budget. Any request for variance in excess of the allowed 10% shall be submitted to the GLO CMP Grant Administrator on the GLO Budget Amendment form attached hereto as Attachment C and, if approved, such amended Budget shall substitute the existing Budget in Attachment A to this Contract. 2.04. PURCHASES. The Subrecipient shall not purchase any equipment and/or computer software not included as a reimbursable Budget item in Attachment A. Equipment is defined as tangible personal property having a useful life of more than one year and an acquisition cost of One Thousand and No/100 Dollars ($1,000.00) or more per unit. Title and possession of any equipment will remain the property of Subrecipient unless and until transferred to the GLO, upon written request by the GLO, upon termination or completion of the Contract. 2.05. DISPOSITION OF EQUIPMENT. The disposition of any equipment purchased with an acquisition cost of Five Thousand and No/100 Dollars ($5,000.00) or more per unit shall follow the Uniform Grants Management Standard Guidelines. • 'S58 III. PAYMENT PROCEDURES. • 3.01. SUBMISSION. Each request for reimbursement shall (i) be on the approved GLO forms attached hereto as Attachment D; (ii) be supported by an invoice detailing each expense by Budget category in accordance with Attachment A; and (iii) provide such other information as the GLO may request. Each invoice shall be supported by actual receipts, cancelled checks and such other documentation which, in the judgment of the GLO, allows for full substantiation of the costs incurred. Requests for payment may be submitted monthly on or before the loth day of each calendar month and shall be sent care of the Attn: GLO Accounts Payable Division, P.O. Box 12873, Austin, Texas 78711-2873. Requests for reimbursement under this Contract must be received by the GLO not later than sixty (60) days from the date the Subrecipient incurs the expense. Failure by the Subrecipient to comply in a timely manner with this requirement may, at the GLO's sole discretion, result in denial of the request for reimbursement. Subrecipient must include match fund justification with request for payment invoices submitted. Match must be clearly identified and may be submitted regardless of payment request need. Payment requests may be denied if proper match has not been submitted with the payment request. 3.02. RETAINAGE. To ensure full performance, the GLO may withhold an amount equal to ten percent (10%) of the grant until Subrecipient's delivery and GLO's approval of all deliverables required herein. The GLO shall make a final disbursement only upon receipt of documentation sufficient to determine that the Subrecipient has completed the project in accordance with the Work Plan and that all requirements of this Contract and the relevant provisions of the NOAA Grant have been fulfilled by the Subrecipient. • 3.03. BOOKS AND RECORDS. The Subrecipient shall maintain and cause any subcontractors to maintain satisfactory financial accounting documents and records and shall make them available for examination and audit by the GLO or other agencies of the state or federal government with relevant jurisdiction. The GLO reserves the right to audit any of the Subrecipient's accounts related to this Contract and to verify any expense item submitted for reimbursement by the Subrecipient. The Subrecipient will permit the GLO (and its agents) or other agencies of the state or federal government with relevant jurisdiction to inspect any and all pertinent records, files, information, and other written materials pertaining to the expenditure of funds under this Contract. The Subrecipient further agrees to maintain and cause any subcontractors to maintain, keep, and preserve all such records for a period of three (3) years from the date of notification that funding for the NOAA Grant has ended, and to make the records available to the GLO (and its agents) or other agencies of the state or federal government with relevant jurisdiction for purposes of audit. The Subrecipient shall refund to the GLO within ten (10) days of receipt of a written request by the GLO any sum of money which has been paid by the GLO to the Subrecipient which the GLO determines: (i) has resulted in overpayment to the Subrecipient; or (ii) has not been spent strictly in accordance with the terms of this Contract. is IF � 59 IV. TERM OF CONTRACT. 4.01. TERM. This Contract shall be effective as of the date the last party executes this Contract, and shall terminate upon completion of the Project or on March 31, 2002, whichever occurs first. Upon receipt of a written request and acceptable justification from the Subrecipient, the GLO, upon approval from NOAA, may allow one extension of this term for a period not to exceed three (3) months. This extension request must be received by the GLO Grant Administrator at least 45 days before contract termination. 4.02. DISPUTE RESOLUTION. If a contract dispute arises that cannot be resolved to the satisfaction of the parties, either party may notify the other party in writing of the dispute. If the parties are unable to satisfactorily resolve the dispute within fourteen (14) days of the written notification, the GLO may require the issue(s) be mediated. In such event, the GLO shall so notify the Subrecipient and furnish the Subrecipient with the names of three mediators acceptable to the GLO. Within ten (10) days of such notice, the Subrecipient shall select a mediator from the list provided by the GLO and notify the GLO. The mediation shall occur within thirty (30) days of such notification. Prior to the mediation, each party will provide the mediator with a statement of issues to be mediated, along with any other information/releases required by the mediator. Cost of the mediator shall be home equally by the parties. Any dispute resolution shall be conducted in accordance with TEX. GOV T CODE § 2260 (Vernon 2000). • 4.03. EARLY TERMINATION. The GLO may terminate this Contract upon thirty (30) days prior written notice to the Subrecipient. Upon receipt of notice of early termination the Subrecipienishall cancel, withdraw, or otherwise terminate outstanding orders or subcontracts which relate to the performance of this Contract and shall otherwise cease to incur costs under this Contract. Early termination will be subject to an equitable settlement of the respective interests of the parties accrued up to the date of termination. V. FUNDING. 5.01. APPROPRIATIONS. This Contract shall not be construed as creating any debt on behalf of the State of Texas and/or the GLO in violation of TEX. CONST. art. III, § 49. In compliance with TEX. CONST. art. VIII, § 6, it is understood that all obligations of the GLO are subject to the availability of funds. The GLO has disclosed to the Subrecipient that funding for this Contract is being provided by the NOAA Grant, and if such funding is not obtained, this Contract shall be void or if such funding becomes unavailable, this Contract may be terminated, subject to the equitable settlement of the parties' respective interests accrued up to the date of termination. VI. ASSURANCES AND CERTIFICATIONS. 6.01. INCORPORATION BY REFERENCE. Incorporated by reference the same as if specifically written herein are the rules, regulations, and all other requirements imposed by law, • including but not limited to compliance with those applicable rules and regulations of the State of Texas and the federal government, including those contained in the NOAA Grant, all of which shall apply to the performance of the work under this Contract. E SGO • 6.02. COMPLIANCE WITH LAWS. Subrecipient shall complete and return the Assurances- Construction/Non-Construction Programs form attached hereto as Attachment E, assuring that it will comply with all Federal Statutes listed thereon and, when applicable, shall obtain completed assurance of compliance forms from its subcontractors. 6.03. DEBARMENT. Subrecipient shall complete and return the Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion attached hereto as Attachment F, certifying that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the NOAA Grant by any federal department or agency and shall obtain certifications from all its subcontractors. 6.04. CONSISTENCY. Subrecipient shall complete the requirements of this Contract in compliance with the CMP goals and policies and shall assure that the performance of all subcontractors is in compliance with the CMP. VII. DATA COLLECTION AND DELIVERY. 7.01. GEOGRAPHIC INFORMATION SYSTEMS. Data, databases, and products associated with electronic Geographic Information Systems (GIS) that have been collected, manipulated, or purchased with funds from this Contract will be subject to all applicable terms of the Geographic Information Framework for Texas and the Standards and Guidelines for Geographic Systems in the State of Texas documents of the Texas Geographic Information Council (TGIC.) These documents are available on the World Wide Web at www.tgic.state.tx.us/tgic/documents/plans/gip.htm and • www.tgic.state.tx.us/tgic/documents/standards/gis-standards.htm, respectively, or by writing to Department of Information Resources (DIR), Statewide Planning, P.O. Box 13564, Austin, Texas, 78711, e-mail TGICHELP@dir.state.tx.us. C7 7.02. TRANSFER OF DATA. Any GIS data to be transferred or exchanged that is collected, manipulated, or purchased with funds from this Contract must be documented as specified in the Federal Geographic Data Committee (FGDC) document Content Standard for Digital Geospatial Metadata. The federal metadata standard is available on the World Wide Web at www/fgdc.gov/metadata/conststan.html. 7.03. FORMAT. The GLO has adopted Environmental Systems Research Institute, Inc. (ESRI) products as in-house GIS software. Any electronic data collected, manipulated, or purchased with funds from this Contract shall be transferred in ARC/INFO, ARC/VIEW, or other mutually acceptable format. Non -spatial text or database data to be transferred shall be delivered in MS WORD, WordPerfect, dBase (.dbf), or ASCII -compatible formats. Acceptable media for delivery include floppy disks, 100MB Zip disks and CD-ROMs. 0 361 • VIII. COPYRIGHT AND PUBLICATION. 8.01. COPYRIGHT. The Subrecipient shall not assert any rights at common law, in equity or otherwise seek to establish any claim to statutory copyright in any material or information developed under this Contract. The parties expressly agree that the GLO shall own all right, title, and interest in and to any copyright or other intellectual property rights and any material or information developed under this Contract, including but not limited to the right to use, reproduce or publish any or all of such information and other materials without the necessity of obtaining permission from the Subrecipient and without expense or charge. 8.02. PUBLICATION. If Subrecipient or its employee(s) use NOAA financial assistance to publish reports and other materials completedas a result of this Contract, the author shall assure that the paper bears the following statement as well as the NOAA and CMP logos on the front cover or title page of such document and other materials: A PUBLICATION (OR REPORT) OF THE COASTAL COORDINATION COUNCIL PURSUANT TO NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION AWARD NO. NA070Z0134. • If Subrecipient or its employee(s) use NOAA financial assistance to publish a paper based in whole or in part on the work funded by this Contract, the author shall assure that the paper bears the following statement on the front cover or title page of the paper: THIS PAPER IS FUNDED ("IN PART" IF APPROPRIATE) BY A GRANT/COOPERATIVE AGREEMENT FROM THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION. THE VIEWS EXPRESSED HEREIN ARE THOSE OF THE AUTHOR(S) AND DO NOT NECESSARILY REFLECT THE VIEWS OF NOAA OR ANY OF ITS SUB -AGENCIES. IX. EVENTS OF DEFAULT AND REMEDIES. 9.01. EVENTS. Each of the following shall constitute events of default (Events of Default) under this Contract: (a) The Subrecipient's failure to comply with any term, covenant or provision contained in this Contract. (b) The Subrecipient makes an assignment for the benefit of creditors or takes any similar action for the protection or benefit of creditors. (c) If at anytime, the Subrecipient makes any representation or warranty which is incorrect • in any material respect in: (i) the Work Plan; (ii) any request for payment submitted to the GLO; or, (iii) any report submitted to the GLO related to the Contract. 662 9.02. REMEDIES. Upon the occurrence of any such Event of Default, the GLO shall be entitled to avail itself of any equitable or legal remedy. • 9.03. NO WAIVER. No waiver of any Event of Default shall be considered a waiver of any other or subsequent Event of Default, and no delay or omission in the exercise or enforcement of the rights and powers of the GLO shall be construed as a waiver of any such rights or powers. X. MISCELLANEOUS PROVISIONS. 10.01. SUBCONTRACTS. The Subrecipient may subcontract with other agencies and/or private entities for some or all of the services or work to be performed in connection with the Project. The Subrecipient shall legally bind any such subcontractors to perform and make such subcontractors subject to all the certifications, duties, requirements, and obligations of the Subrecipient specified herein. Nothing herein shall be construed to relieve the Subrecipient of the responsibility for insuring that the services and work rendered comply with all the terms and provisions of this Contract. The Subrecipient will provide the GLO with copies of all subcontracts and all amendments, cancellations, or terminations to such subcontracts. 10.02. INDEMNITY. 'THE SUBRECIPIENT AGREES TO INDEMNIFY AND HOLD THE GLO HARMLESS, TO THE FULL EXTENT PERMITTED UNDER THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS, FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, AND CAUSES OF ACTION ARISING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE SUBRECIPIENT, ITS EMPLOYEES OR AGENTS IN CONNECTION WITH THE PERFORMANCE OF SERVICES OR WORK • BY THE SUBRECIPIENT OR ITS SUBCONTRACTORS UNDER THIS CONTRACT. THE PROVISIONS OF THIS SECTION 10.02 SHALL SURVIVE TERMINATION OF THIS CONTRACT. THIS SECTION 10.02 SHALL NOT BE CONSTRUED AS VIOLATING THE PROVISIONS OF TEX. CONST. ART. III § 52. 10.03. HISTORICALLY UNDERUTILIZED BUSINESSES. In accordance with state law, it is the GLO's policy to assist historically underutilized businesses (HUB's), whether minority or women -owned, to participate whenever possible in providing goods and services to the GLO. The GLO encourages those parties with whom it contracts for the provision of goods and services to adhere to this same policy in selecting sub-Subrecipients to assist in fulfilling the Subrecipient's obligations with the GLO. The Subrecipient will provide the Purchasing Department of the GLO with pertinent details of any participation by a HUB in fulfilling the duties and obligations arising under this Contract. 10.04. ENTIRE AGREEMENT. This Contract constitutes the entire agreement of the parties. No other agreement, statement, or promise that is not contained in this Contract shall be binding except a subsequent written modification signed by both parties. 10.05. GOVERNING LAW AND VENUE. This Contract shall be governed and construed in accordance with the laws of Texas. Venue of any suit for breach of this Contract shall be fixed in anv court of competent jurisdiction in Austin. Travis County, Texas. is 0 10.06. SEVERABILITY. Should any one or more provisions of this Contract be held to be void, voidable, or for any reason whatsoever of no force and effect, such provision(s) shall be construed as severable from the remainder of this Contract and shall not affect the validity of all other provisions of this Contract, which shall remain in full force and effect. 10.07. HEADINGS. The headings contained in this Contract are for reference purposes only and shall not in any way affect the meaning or interpretation of this Contract. 10.08. NOTICES. Any notice required or permitted to be delivered under this Contract shall be deemed delivered wh ,$6pffsltdd.inAe United States mail, postage prepaid, certified mail, return receipt requested, addresse tto the GLO or the Subrecipient, as the case may be, at the address set forth below: GLO: General Land Office Resource Management Division P. 0. Box 12873 Austin, Texas 78711-2873 Attention: Melissa Porter Subrecipient: Calhoun County Extension Service • P.O. Box 86 Port Lavaca, Texas 77979 Attention: John O'Connell Notice given in any other manner shall be deemed effective only if and when received by the party to be notified. Either parry may change its address for notice by written notice to the other party as herein provided. 10.09. SURVIVAL. Sections 2.02., 3.03., 6.01., 6.02., 6.03., 8.01., 8.02., 10.01, 10.02. and 10.05. shall survive termination of this Contract as continuing agreements and obligations of the Subrecipient. GENERAL LAND OFFICE Larry R. Soward, Chief Clerk/ Deputy Land Commissioner Date of execution: S.A. ie IL--Div.G.C. CALHOUN COUNTY EXTENSION SERVICE Title: Date of execution: I • • • ATTACHMENT A GLO CONTRACT NO.01-240 R "Qt7;i71I:fU 565 Allison Martin - CMPfcomp.wpd Seafood Composting Project submitted by John P. O'Connell County Extension Agent -Marine Calhoun County 361/552-9747 phone 361/552-6727 fax j-oconnell@tamu.edu email Page 1 • L40 Me Allison Martin - CM- Pfcomp.wpd • C r: Seafood Composting Demonstration Project Background An increase in sport fishermen in the Port O'Connor area has resulted in a need to address an unherald source of non -point pollution, discarded fish carcasses. Numerous fish are cleaned at local docks, discarded carcasses are deposited in the Intra-coastal Waterway (ICWW) where they decompose and contribute to non -point source pollution by increasing nutrient loads in the waterways of the state through increased nitrogen input. Carcasses that do not sink and decompose or those that are not consumed wash up on nearby boat ramps. This situation creates a potential public safety and health issue due to the increased risk of stepping on pectoral or dorsal spines while launching a boat. Another issue at hand is property damaged caused by spines puncturing tires on trailer and vehicles of boaters launching at these ramps. Finally, Port O'Connor continues to grow and become a popular destination for sportsmen and tourists. For local residents, the discarded carcasses are an unsightly, smelly mess and creates a negative perception of visitors to this community. Port O'Connor residents take pride in their community are than faced with balancing the benefit of tourist dollars verses the negative impact of tourist on their community. To address this problem a result demonstration would be developed, whereby discarded fish carcasses and seafood processing waste would be collected, ground, and incorporated with a suitable carbon source. This material would be collected from local cotton gins and brush pick-ups. The resulting compost produced during this project will be used in the local community garden, "Learning to Grow" school enrichment projects, and distributed to the community free of charge. Partnerships with private industry, local government, school district, and state government will be developed in the process of implementing this project. Resulting benefits from this project are: Cleaner marinas and waterways, reduced risks to public safety, health and property, reduction of solid waste in landfills, and community involvement. Project Description Prior to collecting seafood waste at local fish cleaning stations a survey will be taken of visitors launching from the selected site. As well as, local business owners and residents. Information gathered in the survey will provide a benchmark of the public's perception of the discarded fish carcasses as a local problem and determine if collection and composting of this waste is an adequate way to address the issue. One site in Port O'Connor will be selected as the site to collect the discarded fish carcasses. Collection bins will be located at the fish cleaning station next to the public boat ramp to encourage recreational fishermen to discard carcasses for composting into collection bins. Collecting this waste will decrease nitrogen input and ultimately reduce nutrient enrichment of Page 2 S6� - ....- ------ . Allison Martin - CMPfcomp.wpd the local waterways. It is estimated that 500 pounds of discarded fish carcasses are generated at this location on weekends. Seafood waste collected will be transported to a composting site and mixed with a suitable carbon source acquired from brush collections and local gins. Currently, a ratio of 1 part seafood waste to 4 - 5 parts carbon is being considered as the compost formula. Compost will be layered and watered to achieve the proper moisture levels and turned as needed to accelerate the composting process. At the projects conclusion, an estimated 8,000 pounds of discarded fish carcasses will be collected and composted. Thus reducing the amount of this type of non -point source pollution from being introduced into coastal waterways. In addition, an estimated 32,000 pounds of solid waste will be diverted from local landfills and used in a beneficial manner. The ultimate distribution of an estimated 40,000 pounds of seafood compost to the public free of charge will maximized the beneficial use of this product. But more importantly this project will inform, educated and hopefully generate continued support for future seafood composting efforts in this community and other coastal communities. Future success of local seafood composting efforts will depend on information gained and practical application implemented during this project. Any logistical problems or potential problems that arise will be addressed by the conclusion of the project. This project will provide the essential groundwork for community leaders to continue to use seafood composting as a way to address two very different waste streams that impact county tax payers and communities that are dependant upon dollars generated from visitors. As well as the coastal environment. Ultimately, this project could encompass the waste streams of local seafood processing plants and solid waste in the form of brush collected from cooperating communities. j Page 3 • • Allison Martin CMPfcomp.wpd Time -line The largest amount of solid seafood waste is generated beginning in May and continues through September, with the largest concentration occurring during the months of June, July, and August. Therefore, finds released in December would not be fully utilized until the following year. Full implementation, distribution, and evaluation is expected to take one and a half years from the time funds are awarded. Month 1- Funds awarded Month 2 - Establish partnerships and identify cooperators. Conducted informational meeting for Commissioners Court and POC Chamber of Commerce. Month 3 - Purchase necessary equipment. 1" Quarter progress report - partnership update - equipment purchase update Month 4 - Train personal and cooperators. Month 5 - Survey business owners, sport fishermen, and tourist to establish base line to gauge success. Month 6 - Begin collection and composting of solid seafood waste. • Quarter progress report - results visitor and sportsmen survey - unforeseen logistical problems Month 7 - Collection and composting of solid seafood waste. Month 8 - Collection and composting of solid seafood waste. Month 9 - Survey business owners, sport fishermen, and tourist to gauge success and perceptions. 3" Quarter progress report - unforeseen logistical problems - amount of material being composted Month 12- 16 First distribution of compost to public. 4" Quarter progress report - amount of material being composted - amount of compost distributed to the public Page 4 009 Allisor Martin - CMPfcomp.wpd Month 18 Final Report Budget 12- Polyethylene containers with lids Shipping -FOB Leland, MS 2-Pallet Jacks Contract labor: 20 hrs per week @ 58.00/hr for 4 months. Mileage and vehicle reimbursement 16 ft Utility trailer In -kind Volunteers: ' 100 hours @ $8.00 Composting site: 3 acres water well County support (equipment) 150 hours @ $13.00 6 cu yd dump truck 75 hours @ $19.00 1.5 cu yd front end loader w/backhoe 100 hours @ 513.00 brush chipper 325 hours @ $8.00 per hour *Figure shown does not include shipping. Each Total 248.00 2976.00* 432.00 500.00 1,000.00 2,560.00 1,000.00 2,000.00 Total 9,536.00* 800.00 316.00 200.00 1,950.00+ 1,425.00+ 1,300.00+ 2,600.00 Total 7,275.00 Page 5 • • • 870 Allison Martin -- C M--P---fcomp-.wpd— • + Hourly equipment rates based on FEMA's schedule 0 Page 6 371 ATTACHMENT B GLO CONTRACT NO.01-240 R MONTHLY PROGRESS REPORT • • • S'72 Attachment B • Monthly Progress Report (Project Name) (GLO Contract Number) (Report Month) Task 1. (Name of task as identified in contract Attachment A) • Description of the status of the task (started, finished, in progress). • List of the major accomplishments for the reporting period. • Identification of any problems or obstacles encountered (e.g., delays), remedial action taken, and a revised schedule, if appropriate. • Description of the plans for the next reporting period, including deliverables due and their delivery dates. (Repeat for each task) Progress reports are require to contain a budget breakdown for each budget category. Invoices • are required only if you are requesting reimbursement of expenses from your federal budget. Include documentation for your local expenditures with your progress report. Please indicate on each piece of documentation whether it is a federal or local expense. Federal Budget Current Billed to date Obligated* Remaining CMP Budget CMP Budget CMP Budget CMP Budget Personnel S S S S Fringe S S S S Travel S S S S Supplies S S S S Equipment S S S S Contractual S S S S Other S S S S Subtotal S S S S Indirect Costs S S S S Total S S S S • 3%3 Local Budget Current Billed to date Obligated* Remaining Local Budget Local Budget Local Budget Local Budget Personnel $ $ $ S Fringe $ $ $ S Travel $ $ $ S Supplies $ $ S $ Equipment $ $ $ S Contractual S $ S S Other $ $ $ S Subtotal S $ $ S Indirect Costs S $ S S Total $ $ S $ *Obli,-ated includes- funds that have been incurred by the recipient but have not been paid by the recipient, such as contract agreements, supplies/materials/equipment acquired, but not invoiced. Funds being returned $ Funds are not being returned. • • • 574 • • •: ATTACHMENT C GLO CONTRACT NO.01-240 R BUDGET AMENDMENT FORM iS Attachment C Budget Amendment Entity Name Department Address City, State Zip Contact Name Phone Fax Contract 4 (Also include your account reference number if different from GLO,s contract number) Current Current Requested Requested Revised Ci& Local CMP Local CND Budget Budget Changes Changes Budget J Personnel S S Fringe S Travel Supplies Equipment Contractual Other SUBTOTAL S S Indirect costs S S S S TOTAL S S S Please justify your request below. Signature of Authorizing Official Date 0 Revised Local Budget S S S S • 7 • 576 ATTACHMENT D GLO CONTRACT NO.01-240 R INVOICE FOR FEDERAL EXPENDITURES • MONTHLY GRANT PROTECT EQUIPMENT SHEET MONTHLY GRANT PROJECT TIMESHEET • �77 Attachment D (Page I of 4) Invoice for Federal Expenditures Entity Name Department Address City, State Zip Contact Name Phone Fax Contract # Federal ID# (Also include your account reference number if different from GLO's contract number) Amount Budgeted Expenditures this Invoice Amount Previously Invoiced Amount Remaining S S S S Personnel Fringe Travel Supplies Equipment Contractual Other SUBTOTAL S S S S Indirect costs S S S S TOTAL S S S S Attach timesheets/receipts/cancelled checks for all expenditures that you are billing. • is Project Manager Signature Date If a university, please use this sheet as the cover for your standard invoice. • Attachment D (Page 2 of 4) MONTHLY GRANT PROJECT EQUIPMENT SHEET FOR HOURLY RATES IF EQUIPNIENT WILL USED TO MEET MATCH REQUIREMENT, SUB.IIIT MONTHLY WITH PROGRESS REPORTS • Project Name: Employee Name: Month and Year: Equipment Used: Total hours of equipment use: Day Hours Day Hours 1 17 2 18 3 19 4 20 5 21 6 22 7 23 8 2c 9 2!; • 10 26 -- 11 27 12 28 13 29 14 30 15 31 16 CALCULATION: x $ _ $ Hours X Hourly Rate/Equipment = Total for Month I certify that this information is correct. Printed Name of Project Manager • Signture of Project Manager Date �'79 Attachment D (Page 3 of 4) • MO\THLY GRANT PROJECT TIi IESHEET (PAGE I OF 2) If salaries and fringe benefits will used to meet match requirement, submit monthly with progress reports Project Name: _ Employee Name: Month and Year: Total Hours Worked: Da} Hours Description ofsrort performed: I 2 3 4 5 6 7 s 9 10 11 12 13 11 15 16 17 is 19 70 21 22 23 • S80 • Attachnent D (Page 4 of 4) (PAGE 2 OF 2) 24 25 26 27 28 29 30 31 CALCULATION FOR SALAP.T: a S Hours X I-Iourl.'Rate C'ALCUL.ATIOSS FOR FRLNCE BE\'EFI'IS: • S x Total Snlarti' Fringe hencrit Rate Or _ � S Total Hours Ilourh'Frinn forDlonth DenefitRate Total for Month 01. S_ Total for Fringe Denefts = S Total for Fringe Denefits OT'AL FOR S V.ART A -ND FRINGE BI:NEF1TS CO>I?fE\TSTN O TES: I certify that this information is correct. • Emplo}cc Signature Project Manager Signature 1i4 a3�1 ATTACHMENT E GLO CONTRACT NO.01-240 R ASSURANCES - CONSTRUCTION/NON-CONSTRUCTION PROGRAMS • s82 • • `Attachment'E .(Page 1 of 2) ASSURANCES — NON -CONSTRUCTION PROGRAMS rPu51instructions. in true ons� for this scarching cl zstin�tion ��taforau[� is gathercted to ring and amvngtainin e 15 utct per response, includint unc (c. reviewing the collection of information. Send cog t o �� r her as and r L:ds c l mmcthi regard nag the burden estitaate or any other aspect of ttis collccuo: of info; ma[ioa, including suggestions for reducing this burden, to the office of l.fanagement and Budget, pa�c.o:; Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR CONfPLETED FORlvi TO THE OFFICE OF MANAGEAfENT AND BUI)G SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY E7 NOTE: Certain of these zssrraiccs may not be applicable to your project or program. If you have questions, pleas the awarding agency. Further, certain Federal awarding agencies clay require applicants to certify to additio„a assuraaces. If such is tlye case, you will.be notified. As the duly a_uthorLzad representative of the applicant I certify that the applicant: 2. NYrll give the awarding agency, the Comptroller General of the United States, aid if appropriate; the State, through any authorized reprc�scatadve, sccess to and the right to examine all records, books, papers, or documents related to the award; and will establish a Proper accounting system in accordaacc with generally accepted accounting standards or agency directives. 3. Vrill establish safeguards to prohibit c®loyca from using their positions for a purpose that constitutes or presents the appearance of persaaal or orgaaimtioaal conflict of interest, or persoe:,1 gain. 4. Will initiate and complete tea work. within the applicable time frame aft..-r ra:eipt Or approval of the a,-rdiag agency. S. %Vill eo-ply with the Lntergovm,W ernPe sonnel Au 7 o` 1970 (42 U.S.C. §j472£14763) reLLLg to prribrd for m_ri! systems fo. programs funded under oce Or tee ri-cteea statutes or regulations specified in Appendix A of OPN's Standzrds for a Merit System or Personnel Admi,_stratioo (5 C.F.R. 900, Subpart F.). 6. Will comply with all Federal statutes relating to toad is`rimin-,tioe. These include but are not.limitrd to: (a) Title VI of the Civil Rights Act of 1964 (P.L. £S-352) which prohibits dism76ctinatioo on the basis of S. rice, color or nstioazl origia; (b) Tidc IX of the Eduction Amend=oLs of 1972, as amended (20 U.S.C. §§1651-1653, and 1655-1656), w$ ch prohibits discrimination on the basis or sex; (c) Section 50-4 of Prcv. -- edeicn Uv N1 the Rehabilitation Ad of 19.73, as amended (29 U.S.0 ies. §794), .which prohibits dim1a2r`on on the. basis o. F=ndicaps; (d) the Age Discriminatioa' Aa of 1975, amrndod (42 . U.S.C. .§§6101.6107), .which` -prohibits w &s: on on the basis'of ages; (e) .the Drug Abuse, Office 'snd Treatment Act"of. 1972 (P.L'. 92-255), err amended, reating to nondLs-rimiaation on the basis of drug ahtuc; (0 -the Comprehensive gloohol Abuse and Alcoholism Prevention, treatmeat and Rebabilitadon Ace of 1970 (P.L. 91.616), as amcaded, . relating to nondiscrimination on the basis of alcohol abuse o: alcoholism (g) §§523 and 527 of the Public Hea!Lh Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ce-3), as amended, relating to confidentiality of alcohol and drue abuse patient records; (h) Title VIE.of the Civil Rigcts Act of 196E (42 U.S.C. §3601 et seq.), as zmended, .relating to nondiscrimlmntion in the sale, .rental or fiaahcing or housing; (i) any other nondisriminatio= provisions in the specific statutes) under whim;: application for Federal =aRn+rce is being g sadc; and 0) the reluvemeats of any other noaiiscrimtn=uon staN:e;s) vitich =y apply to the application. VI'tll comply,. or has alraiy complier.', t;.'s L requirements of Titles 11 and Ill oft]-_- Uaifor= Relc-z: AssisLcc zed Rca1 Property Acquisition Policies Act c.' 1970 (P.L. 91-646) which provide for fair and cquitco'c treatment of persons displaced or whose property 's acquired as a residt of Federal or federally assist..'. programs. These requirements apply to all iatcress Lq rca' property acquired for project purposes regardless Federal participation in purchzses. Will comply, as applicable, viith.provisious of tee Ratch Act (5 U.S.C. §§1501-1505 and 7324-732£) wbicb liG: the political activities of employees whosa pruncip' employment activities are funded in wbole or in p1t Federal funds. Praa'.acd by OM a'clrc ,� r Authorized 1br Local Reproduction 383 Attachment E (Page 2 of 2) 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a and 276a- 7), the Copeland Act (40 U.S.C. §276e and IS U.S.C. §§874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally assisted construction subagreements. 10 11 Will comply, if applicable, with flood insuranc4 purchase requirements of Section 102(a) of the Flood Disaster Protection AU of 1973 (P.L. 93-234) whieb requires recipients in a. special flood hazard at= to participate in the program and to purchase' flood icerraeco if the total cost of insurable construction and acquisition is $10,000 or more. Will comply with environmental standards which may be prescribed pursuant to the following:. (a) institution of environmental' quality control measures tinder the National EnvLmamemtal Policy_ AU of 1969 (P.L 91-190) and Ezeardve ` Order (EO) ' 11514; (b) notification of violating facilities pursuant to EO 11738; (e) protection of weilands pursuant to EO 11990; (d) evaluation of flood haards in floodplaius in acoo daucro with EO 11988; (e) assurance of project consistency with the approved State management program developed tinder the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 ct seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) _ of the Clear -Air Act of 1955, as amended (42 U.S.C. §7401 ct seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water- Act of 1974, as amended, (P.L 93-523); ;,arid (h) _protection of endangered species under tHr Fudamgered Species Act of 1973, as_amended,(P.L. 93-205). 12. Will comply with the. Wild and Scenic Rivers Act of 1969 (16 U.S.C. §§IZ71 et scq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency is assuring compliance with Section 106 of the National Historic Preservation Act of 1966. as amended (16 U.S.C. 470). EO 11593 (identification and protection of historic properties), and the Arrhacological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of .1966 (P-L 89-544,'u amended, 7.U.S.C_ 2131 et, seq.) pcttainmg to the rise, handling, and treatment of warm blooded m'aaimals'held for researeh,-.teachimg,'or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint . Poisoning Preveation Act (42 U.S.C. §§ 4801 ct seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Well cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 or OMB Cimilar -No. A-133, Audits of Institutions of Higher Learning and other Nonprofit Institutions. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and .policies governing this program_ NATURE OF AUTHORIZED CERTIFYING OFFICIAL TTTLE 'LICANT ORGANIZATION DATE SUBMITTED Standard Form 4248 (RN. AIM tuck 0 • • • C NA` M-stz (7aAttachment F 'L'nnEDSTA,cSDaPM�.!eATp- n a i) CcMN. CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION --LOWER TIER COVERED TRANSACTIONS AND LOBBYING •-rr�-�• � .1�_l w L. rcgulaaans atca below to dUCMLIC the certification to which t`.cy are reou_ed to to aces; gppt , should also review the instructions for certification included Li the regulations before complctag this Corm. Siar, rc on Cris fora Provides for compliance with certification reeuiremcnU under 15 CFR Part 26, 'Govcmrncctuidc Deban-nent and Sus (Nonprocurcment)- and 15 CFR Part 28, 'Neu Restrictions on Lobbyi^.g.- T,cnsio❑ 1. DEBARMENT, SUSPENSION, INELIGIBILITYAND VOLUNTARY EXCLUSION—LOVJER TIER COVERED TRANSACTIONS As required by Executive Order 125;9, Debarment, and Suspension, and implemented at 15 CFR Part 26, Section 26.510, Participants responsibil"ies, for prospective partici- pants in levier tier covered transactions (except sub. contracts for goods or services under the $25,000 small purchase_ threshold unless the subtier recipient will have a c(''Ical influence on or substantive control over the award), as defined at 15 CFR Part 26, Sections 26.105 and 26.110 - (1) The prospective lower tier participant certifies, by sub- mission of this proposal, that neither h nor its principals is presently debarred, suspended, proposed for debarment,. declared ineligible, or voluntarily excluded from panicipa- iion in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the satemenU in this certification, such prospective participant shall attach an explanation to this proposal. 2. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 15 CFR Part 28, for persons entering into a grant, cooperative agreement or contract over $10o,000, or a loan or loan guarantee over $15o,o0o, as defined at 15 CFR Part 28, Sections 28.105 and 28.110, the applicant certifies that to the best of his or her knowledge and belief, @tat: (1) No Federal appropriated funds have been paid or will be paid, by or on behaG of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress; an officer or employee of Congress, Oran employee of a Member of Congress in connection with the awarding of any Federal contract, tha making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement. and the extension, continuation, renewal, amendme or mod -;ration of any Federal contract, gram, loan, or cooperative agree_•men:, (2) It any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to intivance an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection whh this Federal contract, grant, loan, or cooperative agreement, the undersigned shall compiet and submit, Standard Form-LLL, 'Disclosure Form to Repo„ Lobbying,' in accordance with ks ins ructions. (3) The undersigned shall require that the languaca of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgran(s, and contracts under grants, loans, and, cooperative agree. ments) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made, or entered into. Submission of this cartdica;bn is a pre-_ requisite for making or entering into this transaction imposed by section 1352, tNe 31, U.S. Code_. Any person who fails to file the required cenificatioh shall be subject to a civil pena,y of -not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned sates, to the best of his or her kno,vledoe and belief, that: If any funds have been paid or will be paid to any person for influencing or attempung to influence an office: or employee of any agency, a Member of Congress, an officer or em. ployee of Congress, or an employee of a Member of Congress in connexion w6th this commitment providing for the United States to insure or guarantee a loan, the undersigned shall ' complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying,' in accordance with hs instructions. Submission of this statement is a prerequisite for making or entering i,v0 this transaction imposed by section 1352, t'le 31, U.S. Code. Any person who fa'Is to fits the required statement shall be subject to'a civil penatty of not less than $10,000 end not more than sio'o-30 for each such failure. As the duly atrthorized representative of the applicant, I hereby certify that the applicant viill comply with the above applicable certiffcation(s)i ' rt rLly I ""' i cv "c ,t❑ i.NU I I i Lt Ur AUTHUR:ZE0 REPRESENTATIVE SIGr:ATUR= A'.lA.RD NU ::3ER AND,rO,a PROJECT (➢8J ATTACHMENT F GLO CONTRACT NO.01-240 R CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION (15 CFR PARTS 26 and 28) • • • r • AGREEMENT BETWEEN TEXAS PARKS AND WILDLIFE AND CALHOUN COUNTY — MATAGORDA ISLAND AND MATAGORDA ISLAND LIGHTHOUSE A Motion was made by Judge Marshall and seconded by Commissioner Finster to authorize the County Judge to enter into a Memorandum of Agreement with Texas Parks and Wildlife concerning Matagorda Island and Matagorda Island Lighthouse. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. DRAFT MEMORANDUM OF AGREEMENT Between TEXAS PARKS AND WILDLIFE and CALHOUN COUNTY This agreement is between Texas Parks and Wildlife (referred to as "TPW"), an agency of the State of Texas (referred to as "State"), and Calhoun County, Texas (referred to as "County"), each acting through duly appointed designees; regarding cooperative relations for Matagorda Island State Park. The purpose of this agreement is to prescribe a framework for TPW and the County to work jointly in partnership on the stabilization, restoration, and management of the Matagorda Island Lighthouse and its surroundings, and the provision of visitor services and education regarding the lighthouse. Matagorda Island State Park (referred to as the "Park") is a unit of the Texas State Park system, managed jointly by the Texas Parks and Wildlife Department and the United States Fish and • Wildlife Service (referred to as "USFW") under a Memorandum of Understanding completed in 1994. Whereas, it is a part of the TPW mission to educate the public regarding the cultural resources of the state, and; Whereas, the Matagorda Island Lighthouse, originally constructed in 1852 represents a significant era in the history of Calhoun County and has played a role in the development of the county and the state as it guided vessels through Pass Cavallo to Indianola and Port Lavaca; and Whereas, restoration and maintenance of the lighthouse will safeguard the structure and further enable the interpretation of this structure for the people of the county and the state; and Whereas, under the terms of the 1994 Memorandum of Understanding, TPW has the lead responsibility for compatible public use management; and Whereas, the County, through programs, promotions and advertising will encourage visitation to Calhoun County and the Park; NOW THEREFORE, the parties hereto, intending to be legally bound hereby, agree as follows: I. STATEMENT OF MUTUAL COOPERATION A. The County and TPW will work cooperatively in partnership with USFW to provide • interpretation of the lighthouse role in history and the ecological significance of the island. B. The County and TPW will work cooperatively with USFW to develop visitor access for the lighthouse. C. The County and TPW will develop a system for collection of user fees paid to each partner, while maintaining accountability for each entity. 387 • D. The County and TPW will meet annually to review operational issues, including visitor needs, fees, interpretation, any development or improvement plans or other necessary and relevant topics. II. RESPONSIBILITIES OF THE COUNTY A. The County will manage and maintain the lighthouse as a private aid to navigation under permit authorized by the United States Coast Guard, and will adhere to any applicable State and Federal statutes. B. The County will be responsible for ensuring that its staff, contractors or tour guests comply with applicable rules and regulations of the State Park. C. The County shall notify the Park Manager of any tours or other events that will utilize the park dock or other park facilities. III. RESPONSIBILITIES OF TPW A. TPW will authorize access for County personnel or its contractors during restoration of the lighthouse, and to perform maintenance or other management tasks. B. TPW will assist the County with transportation to and from the island as it is able. C. TPW will note the lighthouse as a feature of the island in its promotional and educational materials, as appropriate. D. TPW will work with the county to provide visitor access to the lighthouse, utilizing its fee structure and subject to relevant State statutes and procedures. • IV. TERM OF AGREEMENT The agreement shall remain in effect for a period of ten years from the date of execution. This agreement will automatically be renewed for additional five year periods, unless 120 days notice of termination is given by either party, before the date of renewal. Both parties reserve the right to terminate this agreement by issuing a 120 day termination notice. This agreement may be amended at any time through mutual consent of TPW and the County. All amendments will be attached to and become part of this Agreement. V, GENERAL All obligations of the Department hereunder are subject to the availability of funds and to such direction and instructions as may have been or are hereafter provided by the State Legislature. VI. NOTIFICATION AND COMMUNICATION Written communication shall be addressed as follows: If to the Park: Manager, Matagorda Island State Park PO Box 1170 Port O'Connor, Texas 77982 .• If to the Association: Calhoun County Judge • 211 South Ann, Suite 217 Port Lavaca, Texas 77979 In Witness Whereof, the parties have caused this Memorandum of Agreement to be executed as of date of the last signature below: APPROVED: Texas Parks and Wildlife Calhoun County, Texas M Date: CONCURRENCE: United States Fish and Wildlife Service C ffs Date: • L-A Date: 5• BIDS AND PROPOSALS — PROPOSALS FOR ENGINEERING SERVICES FOR MATAGORDA ISLAND LIGHTHOUSE RESTORATION PROJECT Judge Marshall said that Bryan Cumberland informed her that he didn't think the County could negotiate a fee for engineering serviced for the Matagorda Island Lighthouse • restoration project for less than $25,000.00 so he requested that we proceed with solicitation. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that we approve the Request for Qualifications for Engineering and that the County auditor be authorized to advertise for proposals for engineering services for the Matagorda Island Lighthouse restoration project. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. REQUESTS FOR QUALIFICATIONS (R.F.Q.) FOR ENGINEERING Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Project: Matagorda Lighthouse Restoration • S90 11 MATAGORDA LIGHTHOUSE RESTORATION Advertisement For Qualifications Request for Qualifications for Engineering Services — Calhoun County, Texas Calhoun County is soliciting Requests for Qualifications to secure Engineering Services for the development of conceptual drawings, proposed budgets, construction drawings and specifications, bidding and general construction administrator. This project is funded through a federal ISTEA and TEA —21 grant. The project will be managed by the Calhoun County Commissioners Court. Calhoun County will receive Qualifications until March 6, 2001. Sealed Oualitications must be delivered to: Name of Individual/Title Arlene Marshall, County Judge Address: 211 South Ann Street City/State and Zip Code: Port Lavaca, Texas 77979 Exterior of Qualifications Packaee must be clearly marked: R.F.Q. for engineering Services Project: Matagorda Lighthouse Restoration Qualifications due no later than: • Time: MarcAM Date: March 6.2001 Qualifications received after this time will not be accepted. Copies and questions may be obtained or answered by: Name of IndividuaVTitle Arlene Marshall, County Judge Address: 211 south Ann Street City/State and Zip Code: Port Lavaca, Texas 77979 Phone and Fax Number: (361) 553-4600 (361) 553-4444 Calhoun County reserves the right to waive irregularities and to reject any or all qualifications. J X191 • MATAGORDA LIGHTHOUSE RESTORATION REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES Introduction: Calhoun County is procuring professional engineering services for a project to stabilize and restore the Matagorda Lighthouse and its immediate surroundings. The County is seeking to contract with a qualified engineering firm registered in the State of Texas to prepare all preliminary and final design plans, specifications, construction documents, and to conduct all necessary interim and final inspections for the project. The project is planned for fiscal years 2001-2002 approximately. Background: The Matagorda Island Lighthouse, which is on the national register for Historic Places, and originally constructed in 1852 represents a significant era in the history of Calhoun County. The • light has played a role in the development of Calhoun County and the State of Texas; as it guided vessels through Pass Cavallo to Indianola and Port Lavaca. The restoration and maintenance of the lighthouse will enable the preservation and interpretation of this structure for the people of Calhoun County, State of Texas, and United States of America. Scope of Work: The selected firrn shall be required to complete a scope of work that includes but is not limited to the following elements: Prepare design plans, specifications, construction documents for the following elements. -Stabilize and Restore the Matagorda Lighthouse -ADA restroom facilities - Walkways -Site Landscaping -Administrative Services as required -The project must comply with all local, state and federal ordinances. Including but not limited to OSHA, Texas Accessibility Standards of Architectural Barriers Act, Americans with Disabilities Act, the windload requirements of the Texas Department of Insurance and U.S. Secretary of the Interior, Assign Standards and Guidelines for Archeology and Historic Preservation. -Cost Estimates 2. A Project Manager or backup individual familiar with the project details to be available during the course of construction for on -site inspections. 3. Attend pre -bid and other meetings, oral interviews, and negotiations upon reasonable • requests from Calhoun County 4. Schedule and attend a final walk-thm of the project upon completion. ZDJ IG • Oualiflcation Format: Qualifications should include the following at a minimum. Items or sections must be in the order listed herein and separated with a divider clearly listing the contents herein: 1. The project team. a. Identification of all key personnel working on the project and the specific role each individual will fill. b. Brief description of previous team experience. c. Resumes of all key staff assigned to the project. 2. Background. a. A list identifying the location, cost, client and brief description of project. b. A list of any related projects including supporting documents and references from construction contractors. c. Evidence of financial stability. d. Project approach. 3. Project approach. a. A proposed scope of work detailing the methods to be used. b. A timetable for various tasks from initiation through completion. c. A description of work required by Calhoun County Staff. • 4. Copies Six copieso a. Six (6) copies of all qualification documents shall be submitted. Instruction Requirements: 1. The sealed envelope containing the completed qualifications shall be marked legibly on the outside with the qualification project name and the description of the item being proposed as shown on the cover sheet of this Request for Qualifications. 2. The offeror shall sign and date each page of the qualification in this packet that is representative if his offer. The person signing the qualification must have the authority to bind the firm in a contract. Qualifications which are not signed and dated in this manner may be rejected. 3. Qualifications received after the deadline shall be considered void and unacceptable. Calhoun County is not responsible for lateness or non -delivery or mail, carrier, etc. The qualification will be date/time stamped in the County Judges office when received and this will be considered to be the official time of receipt. 4. Facsimile transmittals will not be accepted. 5. The Calhoun County, Texas reserves the right to reject any or all qualifications as it shall deem to be in the best interest of Calhoun County. Receipt of any qualifications shall under no circumstances obligate Calhoun County to accept the qualification. The award of this contract shall be made to the responsible offeror whose qualification is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of evaluation factors set forth in the request for qualifications. • 393 • 6. Qualifications cannot be altered or amended after submission deadline. Any interlineation, alteration or erasure made before opening time must be initialed by the signer of the qualification, guaranteeing authenticity 7. A qualification may not be withdrawn or canceled by the offeror without the permission of the County for a period of ninety (90) days following the date designated for the receipt of qualifications, and offeror so agrees upon submittal of his qualification. 8. Calhoun County is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. 9. Where applicable, delivery and freight charges (FOB Calhoun County designated locations) are to be included with the qualification. 10. All qualifications meeting the intent or this Request for Qualification will be considered for award. Offeror taking exception to the specifications, or offering substitutions, shall state these exceptions by an attachment as part of the qualification. The absence of such a list shall indicate that the offeror has not taken exceptions and shall hold the offeror responsible to perform in strict accordance with the specifications in this Request for Qualification. Calhoun County reserves the right to accept any, all or none of the exception(s)/substimtion(s) deemed to be in the best interest of the County. 11. Any interpretations, corrections or changes to this Request for Qualifications and specifications will be made by addenda. Sole issuing authority of addenda shall be vested in • the county Agent. Addenda will be mailed to all who are known to have received a copy of this Request for Qualification. Offerors shall acknowledge receipt of all addenda on the sealed envelope containing their qualification. 12. Qualifications must comply with all applicable federal, state, county and local laws concerning these types of services. 13. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement. 14. Qualifications will be received and publicly acknowledged at the location, date and time stated. Offerprs, their representatives and interested persons may be present. The qualifications shall be received and acknowledged only so as to avoid disclosure of the contents to completing offerors and kept secret during negotiations. However, all qualifications shall be open for public inspection after the contract is awarded, except for trade secrets and confidential information contained in the qualification and identified by offeror as such. 15. Prospective offeror must affirmatively demonstrate offeror's responsibility. A prospective offeror must meet the following requirements: a. have adequate financial resources, or the ability to obtain such resources as resources are required; b. be able to comply with the required or proposed delivery schedule; c. have a satisfactory record of performance; d. have a satisfactory record of integrity and ethics; e. be otherwise qualified and eligible to receive an award. 16. The County reserves the right to negotiate the contract cost and payment schedule with the selected firm. • �A � • • • 17. Objections pertaining to the manner of advertising for R.F.Q.'s or the specifications for such R.F.Q.'s must be filed in writing with the County Judge on or before the deadline for submission of Request for Qualifications. All other objections, including objections to the awarding of the R.F.Q., must be filed in writing with the County Judge not later than noon on the third business day after the day on which the R.F.Q. is awarded by the County. Objections must describe in detail and with specificity the basis therefor. Failure to strictly comply with these requirements will result in waiver of objections. Calhoun County may request representation and other information sufficient to determine offeror's ability to meet these minimum standards. Personal meetings with County may be required. Selection process and time frame: The County will rank all qualifications based on the following criteria. The top three (3) firms will be invited for interviews. The County will then negotiate a "Professional Services Contract" with the first choice, if possible. If not possible, the County will negotiate with the next highest ranked firm and so on until a contract is signed. The selection process will be in accordance with the Professional Services Procurement Act. Criteria Maximum points Experience of staff ............................... 15 Past work performance ........................... 10 Related project experience ....................... 20 Reference from past clients ...................... 10 Adherence to requested format .................. 15 Thoroughness of information .................... 15 Financial stability ................................. 15 The qualification opening is scheduled to be held in the Calhoun County Courthouse, Commissioners Courtroom located at (Second Floor) 211 South Ann Street, Port Lavaca, Texas. Each offeror is invited to attend. Calhoun County is aware of the time and effort you expend in preparing and submitting qualifications to the County. Please let us know of any qualification requirements causing you difficulty in responding to our Request for Qualifications. We want to make the process as expedient as possible so that all responsible vendors can compete for the County's business. 095 BEN H. COMISKY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CALCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: CITY, STATE, ZIP: PHONE NUMBER: RPINT NAME: AUTHORIZED SIGNATURE: TITLE: • • • G96 VOLUNTEER FYREMEN'S MEDICAL INSURANCE The previous insurance policy the County had for volunteer firemen was by Hartford at a cost of $2,500.00 for 3 years coverage — total policy. The closest policy found now is $1,848.00 a year in coverage with benefits and covers all volunteer fire departments and EMS, the other policy expired 12-31-2000. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that we authorize entering into a contract for Volunteer Fire Department — EMS accident coverage with the firm quoting 11,141.00 per year provided by Hilb, Rogal and Hamilton • Company of Victoria. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. Al - Victoria, Hilb, Rogal 8< Hamilton Co of Victoria 2403 N. Laurent St.p. Box 3770 ViHRHctoria, TX 77803-3710 (361) 575.8266 — FAX (361) 575-9505 FAX TRANSMITTAL TO: CINDY MUELLER FROM: CATHY LOVE FAX 0: 553.4614 PAGES: 4 PHONE: DATEI 01-10-01 REF: ACCIDENT COVERAGE • COMMENTS: DEAR CINDY: YES, HERE IS THE 2MO QUOTE AND IT IS VERY BASIC FOR A PREMIUM OF si,e".0o. LET US KNOW WHICH ONE WE ARE TO BIND. THANKS. • 597 BENEFIT SUMMARY FOR CALMOUN CTY VFD'S to MSMT BeNfM 1. ACCIDENT BENEFITS TOTAL DMASKM $100 104 Week Mi *"M UV&M m tx oTAL No Covwnpa aun -MIN o00 ►tAt(• stoo aoo P � 0(~Aoddwd-TOM M1ditA VwK (Aukwa& oow m wKh T*W Dwbttey) PERMANENT PARTYLL DISA8ILRY WA u+mp Sum 31,000 ut01ReIIC Witt Fa Mwm,4 TOM Dint ACCIDENTAL DEATH A DISMEMBERM W $5,000 lMIN S1.000 - IAAX f250.000y PEIdNANENT EYESI�1 1 D s 12.wo AUt*Mm c wlthAOi MEDICAL EXPENSE t1o,000 iRlktimuel f1.000 • MaAmum f600.000) COSMETIC DtSFKNJREMENT FROM BURNS No Covetepe i1M(I�Nmu_t��1.000 - MNatxm S6o,o00) FAMILY tt WEISE REMIBURSEMENT No Covagps (MtYmwn stow - Mwdeum f6,000) MEDICAL ■XPlNSE FOR COSMlTIC SUPAW" No CwMap hNNmum ,OOD • Medmson f10 MEDCAL EXPENSE FOR BURN TREATMENT No Covwape _�ffmjmm fS 000 PITh- PE4.S o.i / �q C-)v • • • s9s C • • 2.YIrti1tNM BFNEE [S EXPOSURE 81CKNESS BENEFITS TOTAL D&BAeKlTY No coverage 104 week hwomim $25 - Mwdmen g§qa o DEATH S MEW No Cove" Mmun si,000 - IAt*wm 3100 Al§DrGAL EXPEM No CoArage Mu] r m it ow - Merdnv m $26 000 SPECIFLEO CARDIOVASCULAR DISEASE BENEFITS TOTAL DMABLITY No Coverage 104 Week mumits - Mw>�*rm TH No $1000 - MN&NM $100 000 ACCKWMT VAM CAL No Cavem" Mk m im $1000 - Mmdmun SW 000 HEART i CIRCULATORY (Age U i 0"4 WEEKLY ON AMLITY No Comsp 52 We* Minimun 5-MLvkmm$1 DEATH mimum i1.wo - Me m iloo 000 UNDWAL Covera0e MiNmum it 000 - mwdmum $20000 INFECTIOUS OISME WEEKLY OMMUTY No Coveraoe 104 Week M'Y UMM 525 - MM"A 1250Nroek DEATH 00 000 LNGrirn m i1000 - modimm 1comsGo �99 3. OPTIONAL COVERAGES LADIES AUXI(-URY BENEFITS AMD NO cowe" t!Mw&—ft" MOM NO Fa repo MWmum $1000 - Me" VtOM JUNIOR FIREMAN A AMBULANCE CORP. ADAD t10,000 Mefirl M $100D - MWMWn ACCIDEENT MEDICAL $10.0m Mhmjrn $1,0W - Mm f m _ SOCIAL RECREATIONAL. ACTNMES S FUND RAISERS ADsp No CovanP Miiin "V 000 - Mw&= W000 ACdDENT MGOICAL No COWAP 51000 • AAarurtM+n SZi 000 RECREATIONAL SPORTS ADM NO COVW20 (mk* um 31000 - wL*M +R 225,0= ACCIDENT MQOCAL No COWSP Minwnum t1000 - Mrt!Lsn S, HOSPITAL INWANI7Y WEEuLY ROSPRAL VOENW" No COuerape Mmfta $25 - Mown HIV INFECTION INDEMNITY LUMP SUM ROSST No CgAro" Mfnfmum 12 PRICING SUMMARY for CALHOUNCTYVFUS Number of AppKrt4lt t NumaT of eomporow Of DW WWW es T TOTAL COST FOR PROGRAM tt,848 (Mwftum P(WIMM is SM) C J • CALHOUN COUNTY LIBRARY GUARD — AEEQI T RE -APPOINT BOARD • MEMBERS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to appoint Maria Zirkelback, Lu Ann Douglas and Mary Ann Claiborne and to re -appoint Barbara Campbell to Calhoun County Library Board for the years 2001, 2002 and 2003. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 7d(A) CALHOUN COUNTY LIBRARY — VARIOUS LIBRARY POLICIES Naomi Cruz, County Librarian, stated that at this time the Library does not have a Fees for Service Policy or Reference and Information Policy and they want to replace the Overdue Policy with Fines and Recovery of Overdue Materials Policy with set charges. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the three Library policies as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. • REFERENCE AND INFORMATION SERVICES The reference staff at the Calhoun County Public Library System endeavors to provide accurate information and materials in response to requests from library users in an efficient, courteous, and timely maimer. In order to ensure that quality service is provided, only staff trained in providing reference service will work at the reference desk Questions are generally answered in the order received, with priority given to questions asked by patrons in the library. Services available through the reference desk include information services (answers to specific questions, call number and ownership of a specific book, recoffinendations on subject materials); instruction on the use of the library and library materials (indexes, online services, catalog, reference tools); bibliographic verification of items requested (title, author, publisher, ISBN, price); reader's advisory (suggestions on books to read, videos to view, recordings to hear); referral to community services; and assistance in • locating materials Before responding to a reference request, staff must understand the question completely. When answering specific information questions, staff will always cite the source of the answer. 'Personal beliefs, opinions, and experience are generally not acceptable sources of answers to reference question but, if given, wM be appropriately identified. Staffw3Il accompany the patrons to the location of the desired material in the library and confirm that the information meets the patron's need. Telephone reference service is usually limited to supplying readily available information that does not require extensive research and that can be accurately imparted over the telephone. Extensive research that requires selection of appropriate materials, interpretation of data and sources, or analysis of information is best performed by the patron. Detailed information, especially that which is subject to analysis or interpretation, will not be relayed over the telephone. Samples of available materials can be gathered and held for patron pick-up. Staff cannot photocopy materials to be mailed except under circumstances authorized by the library director (for disable patrons who cannot come to the library, for other libraries, etc.). Telephone reference questions that can be answered quickly (two or tliree minutes) without affecting service to patrons in the library should be handled while the patron waits. Questions that require more time to answer, or that are received,whrle other patrons are waiting in the hbrary, will be handled as callbacks. AIL callbacks will be - cleared by the end of the day or the patron will. be notified of the delay. Privacy and concern for accuracy of information will. be considered when leaving messages on • answering machines or with another household member. Additional care and caution must be exercised when providing legal, medical, or consumer information. To avoid misunderstandings, it is preferred that patrons visa the library to review this type of information, rather than receiving the information over the telephone. Reference staff will provide definitions, quote material verbatim, and direct patrons to information sources. Staffwill not offer advice or opinions, condense or abstract information, or suggest a course of actina or diagnosis. Staff will provide the source and copyright date for legal and medical information. 701 All requests for reference information are confidential- Reference staff may consult with each other when necessary to serve the patron or consult with staff at other libraries, agencies, and organizations. Questions are tallied for statistical purposes and may be compiled to assist in staff training. In all cases, patron confidentiality and privacy will be maintained. • FEES FOR SERVICE The Calhoun County Library System has its mission the provision of free and open access to information in varied formats. However, there are limits to what can be provided with budgeted Surds Therefore, the Calhoun County Commissioners' Court has determined that some services will be provided on acost-recovery basis passing the cost of these expanded services onto the user. Fees are established when the service clearly benefits an individual user, prevents reuse of materials or requires exceptional stafftime to provide (e.g. printouts from hbtary databases meeting room use). Fees may also be established for supplememal services which are not within the scope ofthe to an hbrary's basic mission, or to enhance a service that is provided as an alternative existing free service (postage for notification of reserved materials, rental copies of bestsellers). FINES AND RECOVERY OF OVERDUE MATF.RLALLS • Library materials are purchased for use by all citizens of Calhoun County. The Calhoun County Public Library System establishes regulations for the loan of materials, including circulation periods, renewal processes, and fines for late return The Calhoun County Library System believes that the individual who chooses to keep materials past the due date, or who refuses to settle unpaid fines or fees, compromises to some extent his or her tight to privacy. The library will attempt to recover overdue materials and will notify patrons of unpaid fines and fees according to procedures established by the Library Director and/or Library Board. Information regarding overdue and non -returned materials and past -due fines and fees may be disclosed by the Calhoun County Public Library System to an appropriate collection agency when that agency has entered into an agreement with the Calhoun County Commissioners' Court to recover materials or to collect fees and fines. The library will also provide sufficient information to allow any individual other than the holder of the borrower's card to settle unpaid fines or fees on that card. However, authors, titles, or subjects of lost or overdue materials will not be discussed without presentation of the borrower's card. CALHOUN COUNTY LIBRARY — DONATIONS • A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to approve the donations to the Calhoun County Library as follows. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 702 Calhoun County Public Library System (361)552-7323 200 W. Mahan Port Lavaca, Texas 77979 The following materials have been donated to the Calhoun County Public Library System during the months of November & December 2000. • Books Donor 74 books South Texas Library System 505 books Unknown 2 books Tom Ennis 26 books Mary Navarro 5 books Elisa Garcia 4 books Steve C. Navarro 2 books Mary Lee 1 book Mrs. Nicholson I l books Mrs. Tschatschula 2 books Falun Gong Practitioners 1 book National Review 1 book Citizens Commission on Human Rights International 2 books Diane Krause 4 books U.S. Department of Agriculture 6 books Spanish Fotonovelas for Libraries I book Tina Wu 2 books Judy Storms 2 books Merle Caftan 1 book Rosamary Caddell , 1 book Public Affairs 12 books Lori Kahck , 3 books Noemi Cruz 53 books Jerry Lai 60 books Robert Brewer 25 books Larry Holsey 1 book GBRA 7 books Office of Public Insurance Counsel • Paperbacks 21 paperbacks Moues S. Tschatschula 645 paperbacks Unknown 9 paperbacks Tom Ennis 47 paperbacks Judy Storms 4 paperbacks Larry Holsey 43 paperbacks Robert Brewer Audios 8 audiobooks Dana Perez 1 audiobook Glenda Dunlap 1 audiobook Unknoivn 3 audiobooks Robert Brewer Videw 44 videos South Texas Library System 6 videos Mary Jet 4 videos Audrey Warren 3 videos Betsy Lee 13 videos Unknown 11 videos Joe L. Villarreal 1 video Deaf Action Center Magazines 39 magazines Tom Ennis 438 magazines James Wagner 422 magazines Charles Fisher 9 magazines Wtwain White 60magazines Unknown . magazines 117 magazines Part Lavaca Police Department 10 magazines Jay Lai Other 51 Music CD's South Texas Library System 1 CD ROM U.S. Department of Education 11 cassettes Unknown 2 CD ROM's Noemi Cruz , 1 CD ROM Unknown I cassette Jay Lai 703 FAIRGROUNDS PROPERTY — USE BY CffiMIRA CIRCUS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to aprove the request of Chimira Circus for use of the fairgrounds property on February 199 and 20'h in conjunction with the Chamber of Commerce. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. ROGER C. GALVAN Calhoun County Commissioner Precinct #1 January 17, 2001 To: Judge A. Marshall Commissioner K. Finster Commisaienar M. Balajka Commissioner H. Floyd BE. Chlmira Circus Please review the enclosed information Provided by Mr. Dave Brent. an associate Mich Chiaira Circus. Mr. Brent has requested the use of the fairgrounds on February 19, and 20th. Chimira Circus is a tent and theatrical outfit with no animals. With the assistance from the Extension Service staff, references and background check for Chinira Circus were very favorable. As you can see, they bave also submitted all of the necessary information including insurance. BVB:rg Euc. 704 • 01/30/2001 TUE 16:55 FAX 361 553 8734 CALHOUN COUNTY PCT 1 Z 003 r DATE IYYiDbYY) ACH)HIL THIS CIER I LFICATE NSISSUED AS A MATTER OF INFORaIIATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CBMRCATE DOES NOT AMEND. MEND OR FRGOUCtE RICHARD A. BROOKS AND ASSOCIATES, LTD. 1336 PARK AVE. V OB BYTHPCIES BELOW. COMPANIES AFFORDING COVERAGE RIVER FOREST. IL. 60305 coYrANT AIG—LEXINGTON INSURANCE COMPANY 708 771 3592 PGIWED CIRCUS CHIMERA CCAPANT B P.O. BOX 842 COMPANY HUGO. OK 74742 C COIIPAMT NapoliF D . 10MG-11MIRm INSU ERA MAWF DEEM IRS TO THE IN D NAMED 111FOR THE POLICY P D INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE APPORDBD BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM& EXCLUSIONS AND CONOTTION OF SUCH POLICIES LIMITS SHOWN MAY KAVESEEN REDIJCED BY PAID CLA Ma. Lc TIPBOPIMWRANON P POLL -wHEER P �r„pp n� UUM GENERAL LJAHLM GENERAL GG TE t $ 000 000. X PRODUCTS-COMPNPA" a 1 D00000. A ^-• oEMEAALwEwTT• 51.1331-2829865.5 12-1-00 12.1-01 PERSOWLAAOU bUDRY 1 1000000. MAWS MADE QX OCCUR DYSISRS A CONTRACTORS MY EACH OCCURRENCE 2 1 �000 000, FUID DAAMEE wrW t 50000. MWEXP WW"aIaTm) S AYTGNIGO&6 URNUTY ANTAUTO COMBINED SWIMUMR a BOOR.T V/JW1Y E ALL QVA"AUTOS OCHED n Ae MHOS KMFDAVTOt . dgpE.�Ruy 1901LT6YURY t MOMOYAiEO AUTOS ' PROPER"GAMAGE a GARAGE L14A6TJ AUTOONLV-E^A CGIENT A OTHSH THAN AUTO ONLY: ANYAUTO E-CMAMOGNT t AGGREGATE a EXCESS UANUTT EACMDOCLSWENCE a AGGREGATE a toloitUAROiM OrNPAT/MMVMSReIAAFDRH i 1"I'LOTBAN' L CNaaT10114NO ErnvralRr LMHUTY 8TATUTO Y LIMITS EACH AaameNT a +TMEPRO►WE1DR/ HCL PMTMER&MCUINE DISEASE-PDUCT UMR t DICWaB-SUR EMPLATW t _ OFFICERS ARE; SXtt 01NCR DPJU:RIPTIOM DPOPFNATIOMYLoc^THNIWEHICLEHSPECML OFMS SHOMIO "for THE AWNS OOClWEO POUCIE6 SE "MCELLEo 9OGGE THE EXPANTIGN GATE THEREOF, THR ISWINO COMPANY WLL EIIDEAVOR TO MYL 30 GAVE WRIT M NOTICE 70 THE CMMCATE HOLDCA NA IW TO THE LEFT, OUT FYLWE TO NAIL SUCH HOME SHALL OPPOSE NO OBLIGATION GR LWW-= - OF ANY ME UEOM THE COrPAMY. ITR A)G =on EEPREAFNTAMti AUTN0IGT�,yr�� • A Motion was made by Commissioner Fin ster and seconded by Commissioner Floyd to authorize the County Judge to enter into a Technical Service Support Agreement with Madtronic Physio-Control Corp. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 705 T TECHNICAL SERVICE SUPPO RT AG REE MN - y = C 7- L� . Contract Number: PHYSIO CONTROL End User # 02211901 Bill To # 022119062 CALHOUN COUNTY EMS CALHOUN COUNTY EMS — V0 216 EAST MAHAN 216 EAST MAHAN PORT LAVACA- TX 77979 PORT LAVACA. TX 77979 This Technical Service Support Agreement begins on 2/1/01 and expires on 1/31/02. The designated Covered Equipment and/or Software is listed on Schedule A. This Technical Service Support Agreement is subject to the Terms and Conditions on the reverse side of this document and any Schedule B. if attached. If any Data Management Support and Upgrade Service is included on Schedule A then this Technical Service Support Agreement is also subject to Medtronic Physio-Control Corp.'s Data Management Support and Upgrade Service Terms and Conditions. rev 7/99-1. Price of coverage specified on Schedule A is $5.171.00 per term, payable in Annual installments. 10% Discount on Accessories. 5% Discount on Electrodes. :,. . _:deli � • ,J \ � �a�b �.. Territory Rep: PAUL WIGHTMAN Phone: 800442-1142 X2080 FAX: 800-772-3340 Reference Number: C52-2114 Renewal Bv: Print: Title: Purchase Order Number: Customer Contact: Henry Barber Phone: 361-552-1140 FAX: 1/47/01 0 • • a()6 MEDTRONIC PHYSIO-CONTROL CORP. TECHNICAL SERVICE SUPPORT AGREEMENT SCHEDULE B MEDTRONIC PHYSIO-CONTROLID EVENT DOCUMENTATION SYSTEM • Interface cables are not included •. Software is not included. . Power transformer is not included LIFEPAKV 300 AUTOMATIC ADVISORY DEFIBRILLATOR . Case changes are excluded. . Repair coverage for Medronic Physio-Control® ECG, Pacing and Defibrillation Simulators included . Battery chargers are included and shall be exchanged up to one battery charger per Lifepak 300 automatic advisory defibrillator (listed on Schedule A) as determined necessary by Medtronic Physio-Control. Medtronic PhysioControig Battery Pak Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). If customer provides evidence that a Medtronic PhysioControl Battery Pak fails to meet the performance tests noted above and/or the Battery Pak age exceeds 2 years, Medtronic PhysioComrol shall replace said Medtronic Physio-Control Battery Pak (like for like) i.e. LIFEPAK 300 SLA for LIFEPAK 300 SLA. up to a maximum of 3 Medtronic Physio-Control Battery Paks every two years (including prior Support Plan periods) per LIFEPAK6 300 automatic advisory defibrillator (listed on Schedule A), To assist in proper recycling and removal of low capacity batteries, replaced Battery Paks become the property of Medtronic Physio-Control and must be returned at the time of exchange. Schedule B Page 1 7 707 • • • MEDTRONIC PHYSIO-CONTROL CORP. TECHNICAL SERVICE SUPPORT AGREEMENT SCHEDULE A Contract Number: Servicing Rep: PAUL WIGHTMAN, WECC52 District: SOUTHWEST-8223 Phone: 800442.1142 X2080 FAX: 800-772-3340 Equipment Location: CALHOUN COUNTY EMS, 02211901 Pan Daaipttm Pan Numb Serial Numbs Ref. Line Scope O(S Elreslis'e Date Expimftm Date Wanmty Insped'au Non-W,..OS In.Tedims ED9200 TRANSLATOR $04792-02 001003 9 SLREP 0S:INSP:M-F/8-5 X1 711/01 1131D2 0 1 I,P300 ECGOUT 804900.03 006538 8 SPREP 08:INSP:M-F,2-5 X1 211101 1/31102 0 1 LP300 ECGOUr 804900-03 004151 7 SLREP 0S:INSP:hf-P9-5 X1 211/01 1131/02 0 1 I,P300 ECGolrr 804900-03 004149 6 SLREP OS:INSP:M-F/8-3 X1 2/1iot 1131/02 0 1 LP300 ECGOUF 804900-03 004146 5 SI:REP 0S3NSP:A1-F/8-5 XI 211101 1/31102 0 1 LP300 ECGOLrr 804900-03 004139 4 SI:REP OS:INSP:M-R&5 X1 2/1/01 U31/02 0 1 I.1,300 ECGOU'1 804900-03 004119 3 SLREP 0S:INSP:M-F/8-5 XI 20101 1/3 V02 0 1 LP300 ECG01rr 904900-03 003933 2 SLREP 0S:IN8P:ibF/8-5 X1 2/1i1U1 1131/02 0 1 1,P300 ECOOM' 804900-03 003655 1 SLREP 08 INSP:M-F/8-5 X1 2/1'01 1/31/02 0 1 * * Denotes an inventory or additional charge line that has changed since the last contract revision or addendum. Schedule A Page I • INTERLOCAL AGREEMENT WITH GENERAL LAND OFFICE — SWAN POINT BOAT RAMP A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to enter into an Interlocal Contract with the Texas General Land Office regarding Swan Point Boat Ramp and authorize Commissioner Finster to sign. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. GL.00ON RACINO.01-3 M INTERLOCAL COOPERATION CONTRACT This Interlocal Cooperation Contract (Contract) is entered into by and between the GENERAL LAND OFFICE (Agency) and CALHOUN COUNTY (County), pursuant to the authority granted by and in compliance with the provisions of "The Interlocal Cooperation Act", TEX. GOv''r CODE ANN. § 791.001, et seq. (Vernon 2000). ARTICLE L PURPOSE. 1.01. PROJECT. In strict conformance with the terms and conditions of this Contract, the County shall improve and repair State Boat Ramp SBF 71-13-209-029 (Ramp), located on San • Antonio Bay in Calhoun County, Texas. The length, width and slope of the Ramp will be modified according to specifications provided by the Agency, which include, but are not limited to, removing silt from the toe of the Ramp and placing concrete mats in the water to extend the length of the Ramp. 1.02. LICENSES. The County shall be solely and entirely responsible for procuring all appropriate licenses and permits which may be required by any competent authority for the performance of the work by the County. ARTICLE 11. MAINTENANCE AND OPERATION OF THE RAMP. 2.01. GENERAL. The County shall be responsible for the operation and maintenance of the Ramp, at its sole cost and expense. The County agrees to keep the Ramp in good repair and worldng condition at all times. 2.02, USE BY THE AGENCY. The County agrees that the Ramp will be made available free -of charge to the Oil Spill Division of the Agency and to any entity that is launching a boat to respond to an oil spill in the Bay, for so long as the County asserts control over the Ramp. ARTICLE III. TERM OF CONTRACT. 3.01. DURATION. This Contract shall be effective as of the date executed by the last party, and shall terminate on or before August 31, 2001 unless otherwise terminated as herein provided. • 1 709 ISU-22-01 11:44am From- T-161 P.03/06 F-656 is 3.02. EARLY TERMINATION. If an issue arises that cannot be resolved to the satisfaction of the parties, any party to the disagreement may notify the other parties in writing of the unresolved issue. If the issue has not been satisfactorily resolved within fourteen (14) days of the written notification, either party to the disagreement may terminate this Contract with seven days' written notice. Early termination will be subject to an equitable settlement of the respective interests of the parties accrued up to the date of termination 3.03. DISPUTE RESOLUTION. If a contract dispute arises that cannot be resolved to the satisfaction of the parties, either party may notify the other party in writing of the dispute. If the parties are unable to satisfactorily resolve the dispute within fourteen days of the written notification, the Agency may require the issue(s) be mediated. In such event, the Agency shall so notify the County and finish the County with the names of three mediators acceptable to the Agency. Within ten (10) days of such notice, the County shall select a mediator from the list provided by Agency and notify the Agency. The mediation shall occur within thirty (30) days of such notification. Prior to the mediation, each party will provide the mediator with a statement of issues to be mediated, along with any other information/releases required by the mediator. Cost of the mediator shall be borne equally by the patties. Any dispute resolution shall be conducted in • accordance with TEx. Gov'T CODE § 2260 ('Vernon 2000). ARTICLE TV. CONTRACT AMOUNT. 4.01. CONSIDERATION. For and in consideration of the County s satisfactory performance under this Contract, the Agency shall pay to the County the total Contract amount not to exceed Ten Thousand and No/100 Dollars ($10,000.00). ARTICLE'V. PAYMENT FOR SERVICES. 5.01. SUBMISSION. Requests for payment shall be submitted on or before the 10th day of each calendar month and shall be sent care of the Attn: GLO Accounts Pavable Division, P.O. Box 12873 Austin. Texas 78711-2873 beginning February 2001. Invoices shall include all expenses incurred during the prior month. 5.02. PAYMENT. Payment shall be made by the Agency from proper appropriation items or accounts which it normally uses for like expenditures, on vouchers payable to the County. 5.03. USAS. To the extent possible, interagency payments involving only treasury funds will be processed as paperless document transfers in the USAS system subject to audit by the Fund Accounting Division of the Comptrollees Office. Payments from treasury funds for deposit into local bank accounts will be processed in USAS through the paperless purchase vouchers process. Interagency payments received from local funds for deposit into the State treasury must be • submitted according to policies and procedures for USAS deposits. a�� ISu-22-01 11:44am From- T-151 P.04/06 F-659 5.04. BOOKS AND RECORDS; AUDIT. Charges for service, statements, invoices, and other required documentation to evidence and properly support the requests for payment shall be maintained by the County for a period of four (4) years and delivered to the Agency on request. • The Agency reserves the right to audit any County account related to the Project and to verify any expense item submitted for reimbursement by the County. In the event the Agency determines that any sum of money which has been paid by the Agency has resulted in overpayment to the County, or has not been spent strictly is accordance with the terms of this Contract, upon written request of the Agency, the County agrees to reimburse the Agency within ten (10) working days after such written request for reimbursement. This Section shall survive the termination of this Contract. 5.05. CREDIT. Payments received by the County shall be credited to the appropriate appropriation item(s) or accoum(s). 5.06. LIMITATION. THE AGENCY SHALL NOT BE LIABLE TO THE COUNTY FOR COSTS INCURRED BY THE COUNTY BEFORE THE EXECUTION OF THIS CONTRACT OR AFTER THE TERMINATION OF THIS CONTRACT. ARTICLE VI. EVENTS OF DEFAULT. 6.01. EVENTS. Each instance of the Couatys failure to comply with any material term, covenant or provision contained in this Contract shall constitute an event of default (Event of Default) under this Contract. 6.02. REMEDIES. Upon the occurrence of any such Event of Default, the Agency shall be entitled to avail itself of any equitable or legal remedy. • 6.03. NO WAIVER No waiver of any Event of Default shall be considered a waiver of any other or subsequent Event of Default, and no delay or omission in the exercise or enforcement of the rights and powers of the Agency shall be construed as a waiver of any such rights or powers. ARTICLE VII. MISCELLANEOUS. 7.01. SUBCONTRACTS. It is mutually understood and agreed that the County may subcontract with others for some or all the services to be performed hereunder. The County shall legally bind any such subcontractors to perform and make such subcontractors subject to all the duties, requirements, and obligations of the County specified herein. Nothing herein shall be construed to relieve the County of the responsibility for insuring that the services rendered comply with all the terns and provisions of this Contract. The County will provide the Agency with copies of all subcontracts and all amendments, cancellations, or terminations of such subcontracts upon request. 7.02. INDEPENDENT CONTRACTOR. It is further mutually understood and agreed that the County is contracting with the Agency as an independent contractor and AGREES TO HOLD THE AGENCY HArttvrl ESS TO THE FULL EXTENT PERMITTED UNDER THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS FROM AND AGAINST ANY • ail ISu-22-01 11:44am From- T-151 P.05/06 F-650 • AND ALL CLAIMS, DEMANDS, AND CAUSES OF ACTION ARISING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE COUNTY, ITS EMPLOYEES OR AGENTS IN CONNECTION 'WITH THE PERFORMANCE OF SERVICES BY THE COUNTY OR ITS SUBCONTRACTORS UNDER THIS CONTRACT. 7.03. HISTORICALLY UNDERUTILIZED BUSINESSES. In accordance with state law, it is the policy of the Agency to make good faith effort to assist historically underutilized businesses (NUB'S), whether minority or women -owned, to participate whenever possible in providing goods and services. The Agency encourages those parties with whom it contracts for the provision of goods and services to adhere to this some philosophy in selecting sub -contractors to assist in fulfilling the obligations of this Contract. The County will provide the Purchasing Department of the Agency with pertinent details of any participation by a HUB in fulfilling the duties and obligations arising hereunder. 7.04. NON-DISCRIMINATION. The County assures and shall obtain assurances from all its subcontractors that no person shall, on grounds of race, creed, color, handicap, national origin, or sex, be excluded from, denied the benefit of; or be subjected to discrimination under any program or activity fimded in whole or part under this Contract. 7.05. OTBER LAWS. Incorporated by reference the same as if specifically written herein are • the rules, regulations, and all other requirements imposed by law, including but not limited to compliance with those pertinent rules and regulations of the State of Texas and those of federal agencies which govern the use and operation of the Ramp, including the USCG, all of which shall apply to the performance of the County under this Cormact 7.06. NO DEBT. This Contract shall not be construed as creating any debt on behalf of the State of Texas and/or the Agency in violation of TEX. CONSr, art. III, § 49. In compliance with Tnc. CoNST. art. VIII, § 6, it is understood that all obligations of the Agency are subject to the availability of fiords. If such funds are not appropriated or become unavailable, this Contract may be terminated. In that event, the parties shall be discharged from further obligations, subject to the equitable settlement of their respective interests accrued up to the date of termination. 7.07. GOVERNING LAW AND VENUE. This Contract shall be governed and construed in accordance with the laws of Texas. Venue of any suit brought for breach of this contract shall be fixed in any court of competent jurisdiction in Austin, Travis County, Texas; rnovided, however. the foregoing shall not be construed as a waiver of sovereign immunity by either party. 7.08. SEVERANCE. Should any one or more provisions of this Contract be held to be void, voidable, or for any reason whatsoever of no force and effect, such provision(s) shall be construed as severable from the remainder of this Contract and shall not affect the validity of al] other provisions of this Contract, which shall remain of full force and effect. 7.09. HEADINGS. The headings contained in this Contract are for reference purposes only and • shall not in any way affect the meaning or interpretation of this Contract. 712 M-22-01 11:45am From- T-151 P.06/06 F-656 7.10. OTHER LAW. Incorporated by reference the same as if specifically written herein are the rules, regulations, and all other requirements imposed by law, including but not limited to compliance with those pertinent rules and regulations of the State of Texas and those of federal agencies providing funds to the State of Texas, all of which shall apply to the performance of the services under this Contract. THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that the governing body of each parry has duly authorized this Contract and that the Contract fairly compensates each party • for work to be performed under this Contract. AGENCY further certifies that it has the authority to enter into this Contract by virtue of the authority granted in Oil Spill Prevention and Response Act of 1991, TEx. NAT. Rss. Cora ANN. § 40.007 (Vernon 2000). • THE PARTIES mutually bind themselves to the faithful performance of this Contract. GENERAL LAND OMCE CALHOUN COUNTY Larry R. Soward, Chief Clerk/ Senior Deputy Land Commissioner Date of execution: S.A. Div. G.C. By. Title: Date of execution: A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the jail elevator project as substantially complete. (needs to be tested) Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. ZONES —ADOPTION --_ - �1Lj�"'"'u� r�uvvr;�T1�IEN� Judge Marshall advised the Court that she received comments regarding the residency requirement of the Guidelines and Criteria for Tax Abatements which would require the removal of Part (c) (3) and Part (c) (4) of Sec. 3 all on pages 19 through 21 and Part (c) (2) of Sec. 3. • A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to revise the Tax Abatement Guidelines and Criteria for Reinvestment Zones to remove credit for residency as outlined. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. a143 ADOPTION Upon motion by Commissioner H. Floyd, Precinct 3, seconded by Commissioner Michael Balajka, Precinct 2, the Guidelines and Criteria of the Commissioners' Court of Calhoun County for Granting Tax Abatement in Reinvestment Zones Created in Calhoun County were amended to delete reference to additional incentive for residency and shall be effective from the date of adoption for the remainder of original term of June 13, 2000 through June 12, 2002, and were approved by a vote of 4 for and 0 against, with Commissioner Roger Galvan, Precinct 1, absent from Court. PASSED, ADOPTED AND APPROVED on this 3151 day of January, 2001. COMMISSIONERS' COURT OF CALHOUN COUNTY Arlene N. Marfhall, Absent/ �,�lAi/M� Roger Galvan, ecinct #1 Michael Balajka, Precinct # H. Floyd, Precinct #3 enneth W. Finster, Precinct #4 Attest: Marlene Paul, County Clerk • • 714 • GUIDELINES AND CRITERIA OF THE COMMISSIONERS COURT OF CALHOUN COUNTY FOR GRANTING TAX ABATEMENT IN REINVESTMENT ZONES CREATED IN CALHOUN COUNTY COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS (For the period June 13, 2000 through June 12, 2002) Adopted June 13, 2000 Amended January 31, 2001 • COMMISSIONERS COURT Commissioner Roger Galvan, Pet 1 Commissioner H. Floyd, Pct. 3 Commissioner Michael Balajka, Pet 2 Commissioner Kenneth W. Finster, Pet 4 Arlene N. Marshall, County Judge Marlene Paul, County Clerk • 715 GUIDELINES AND CRITERIA OF THE COMMISSIONERS COURT OF CALHOUN COUNTY FOR GRANTING TAX ABATEMENT IN REINVESTMENT ZONES CREATED IN CALHOUN COUNTY INDEX PREAMBLE 1 Section 1 —DEFINITIONS 2 Section 2 — ELIGIBILITY CRITERIA (a) General Eligibility (b) Eligible Facilities (c) Commencement of Construction (d) Property Value Eligible for Abatement (e) New and Existing Facilities (f) Eligible Property to be Described (g) Ineligible Property (h) Owned or Leased Facilities (i) Economic Qualifications 0) Exclusions Section 3 - TERM AND PERCENT OF ABATEMENT (a) Term of Abatement (b) Effective Date (c) Percent of Abatement (d) Limitations (e) Taxability • 716 Section 4 — APPLICATION 11 (a) Filing I • Contents (b) 12 (c) Completed Application 15 (d) Feasibility Study 15 Section 5 - DESIGNATION OF REINVESTMENT ZONE 16 (a) Authority to Designate Reinvestment Zone 16 (b) Application for County Designated Reinvestment Zone 16 (c) Designation 16 (d) Notice of Hearing 17 (e) Municipality Designated Reinvestment Zones 17 (t) Date of Expiration 17 • Section 6 - TAX ABATEMENT AGREEMENTS 18 (a) Public Hearing 18 (b) Required Findings by Commissioners' Court 18 (c) Resolution of Commissioners' Court 18 (d) Notice to Other Taxing Jurisdictions 22 (e) Execution/Effective Date 22 Section 7 — RECAPTURE 23 (a) Conditions of Default, Cure and Termination 23 (b) Elements of Default 24 (c) Termination 29 (d) Non Waiver 25 • 717 (e) Recapture 24 Section 8 — ADMINISTRATION 24 (a) Duties of Chief Appraiser 24 (b) Compliance Inspections 25 (c) Annual Evaluations 25 (d) Notice Requirements 25 (e) Registration of Tax Abatement Agreements 25 Section 9 — MISCELLANEOUS 26 (a) Variance 26 (b) Assignments 26 (c) Application for Exemption 27 (d) Effective Date 27 (e) Sunset Provision 27 (f) Effect of Modification or Termination 27 (g) Subtitles 27 (h) Severability 28 Section 10 — ADOPTION 28 • • • 73.8 GUIDELINES AND CRITERIA OF THE COMMISSIONERS' COURT OF CALHOUN COUNTY FOR GRANTING TAX ABATEMENT IN REINVESTMENT ZONES CREATED IN CALHOUN COUNTY • (For the period June 13, 2000 through June 12, 2002) PREAMBLE WHEREAS, the Commissioners' Court of Calhoun County by resolution adopted on March, 18, 1988 declared its eligibility to grant tax abatement; and WHEREAS, by subsequent resolutions dated May 18, 1990, May 11, 1992, June 13, 1994, June 10, 1996, May 11, 1998 and June 13, 2000, the Commissioners' Court of Calhoun County adopted and extended Guidelines and Criteria for granting tax abatement in reinvestment zones created in Calhoun County, which current Guidelines and Criteria expire on June 12, 2002; and as amended January 31, 2001, WHEREAS, as a direct result of being eligible to grant tax abatement, Calhoun County, the Calhoun County Independent School District, Calhoun County Navigation District and other taxing jurisdictions in the county have been able to compete for and obtain expansion projects of the Union Carbide Corporation Seadrift Plant, with projects exceeding one hundred • million dollars, and the Formosa Plastics Corporation, Texas facilities of approximately 1.3 billion dollars; and WHEREAS, pursuant to the PROPERTY REDEVELOPMENT AND TAX ABATEMENT ACT, TEX. TAX CODE ANN. Chapter 312, in order to continue the County's eligibility to grant tax abatement, it is necessary to adopt Guidelines and Criteria for granting tax abatement agreements for the next two year period commencing June 13, 2000 through June 13, 2002, inclusive, said Guidelines and Criteria to be unchanged for the two year period, unless amended by three-quarters vote; and WHEREAS, to assure a common, coordinated effort to promote Calhoun County's economic development, representatives of the City of Point Comfort, and the Calhoun County Navigation District, have adopted Guidelines and Criteria similar to the following; NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Calhoun County does hereby adopt the following Guidelines and Criteria for granting tax abatement in reinvestment zones created within Calhoun County, Texas for the period June 13, 2000 through June 12, 2002, inclusive: 719 • Section 1 DEFINITIONS (a) "ABATEMENT" means the exemption from ad valorem taxation of a portion or all of the eligible value of the real property or of tangible personal property located on the real property, or both, as limited by these Guidelines and Criteria and the provisions of TEX. TAX CODE ANN. §312.204. (b) "AGREEMENT" means a written contractual agreement between a property owner and/or lessee and an eligible taxing jurisdiction for the purposes of tax abatement. (c) "AOUACULTURE FACILITY" means buildings, structures and major earth structure improvements, including fixed machinery and equipment, the primary purpose of which is the • hatching or incubation or nursing or maturing or processing to marketable size aquatic culture in commercially marketable quantities. (d) "APPLICANT" means the legal entity seeking tax abatement. (e) "APPRAISED VALUE" means the last certified property value as approved by the Calhoun County Appraisal Review Board. (f) 'BASE YEAR VALUE" means the appraised value of all property owned by the Taxpayer/applicant in the reinvestment zone as most recently determined by the Calhoun County Appraisal District immediately preceding the application, plus the agreed upon value of all property improvements made in the reinvestment zone since the last appraisal, but before the execution of the agreement. (g) "COMMENCEMENT OF CONSTRUCTION" means the placement or construction • of any improvements that are part of the project in the reinvestment zone. The storage of building materials in the reinvestment zone that are to be used in construction of the improvements does not constitute commencement of construction. Engineering, site preparation and similar activity shall not be considered commencement of construction so long as permanent 2 '720 0 improvements that are part of the project have not been constructed and placed in the reinvestment zone. • (h) "COMMISSIONERS" or "COMMISSIONERS' COURT" means the Commissioners' Court and governing body of Calhoun County, Texas. (i) "COUNTY" means Calhoun County, Texas, a political subdivision of the State of Texas. Q) "DEFERRED MAINTENANCE" means improvements necessary for continued operations which do not improve the productivity or alter the process technology. (k) "DESIGNATING AUTHORITY" means the taxing unit that has the authority to designate the reinvestment zone in which the proposed project is located. (1) "DESIGNEE" unless otherwise indicated, means any person or entity authorized by the Commissioners' Court to act on behalf of the County. • (m) "ECONOMIC LIFE" means the number of years a property improvement is expected to be in service in a facility, and will continue to have value for ad valorem tax • purposes throughout such term (n) "ELIGIBLE JURISDICTION" includes Calhoun County and any navigation district, any drainage district, and municipal utility district, any water quality improvement district, any municipality, and the Calhoun County Independent School District, that levies ad valorem taxes upon property located within the proposed or existing reinvestment zone. (o) "EXPANSION" means the addition of building, structures, fixed machinery or equipment for purposes of increasing production capacity. (p) "FACILITY" means property improvements proposed, completed, or in the process of construction which together comprise an integral whole. 3 721 • (q) "MANUFACTURING FACILITY" means building and structures, including fixed machinery and equipment, the primary. purpose of which is or will be the manufacture of tangible goods or materials or the processing of such goods or materials by physical or chemical change. (r) "MATERIAL MISREPRESENTATION" means a false statement about a material matter which induced the Commissioners' Court to take any specific action on an application for tax abatement, and without such misrepresentation, the Commissioners' Court would either not have designated a reinvestment zone, or granted tax abatement, or would have taken some action different than it actually did. (s) "MODERNIZATION" means the replacement or upgrading of existing facilities which increases the productivity input or output, updates the technology, or substantially lowers the unit cost of the operation. Modernization may result from the construction, alteration, or installation of buildings, structures, fixed machinery or equipment. It shall not be for the • purpose of reconditioning, refurbishing or repairing. (t) "NEW FACILITY" means a property previously undeveloped which is placed into service by means other than or in conjunction with expansion or modernization. (u) "OTHER BASIC INDUSTRY" means buildings and structures including fixed machinery and equipment not elsewhere described, used, or to be used for the production or products, and result in the creation of new permanent jobs within Calhoun County and inject new wealth into Calhoun County. (v) "PROJECT" is a reference to the entire proposal of work and improvements to be accomplished in the reinvestment zone as described in the application and tax abatement agreement. (w) "REGIONAL DISTRIBUTION CENTER FACILITY" means building and structures, including machinery and equipment, used or to be used primarily to receive, store, • service or distribute goods or materials owned by the facility operator. F1 (x) "REGIONAL ENTERTAINMENT" means buildings and structures, including fixed machinery and equipment, used or to be used to provide entertainment through the admission or the general public. • (Y) "REGIONAL SERVICE FACILITY" means buildings and structures, including fixed machinery and equipment, used or to be used to service goods. (z) "REINVESTMENT ZONE -COUNTY DESIGNATED" means any area of Calhoun County which has been designated a reinvestment zone for tax abatement purposes and which is not within the taxing jurisdiction of any incorporated municipality. It is the province of the Calhoun County Commissioners' Court to designate Reinvestment Zones - County Designated on a case -by -case basis in order to maximize the potential incentives for eligible enterprises to locate or expand within Calhoun County. (aa) "REINVESTMENT ZONE - MUNICIPALITY DESIGNATED" means an area of Calhoun County which lies within the taxing jurisdiction of a municipality and has been designated a reinvestment zone by that municipality for tax abatement purposes. It is the province of the City Council of any eligible municipality to designate Reinvestment Zones • Municipality Designated on a case -by -case basis in order to maximize the potential incentives for eligible enterprises to locate or expand within the City. (bb) "RENOVATION" is a repair or improvement of an existing facility or structure. (cc) "REPAIR" means any improvement or betterment of an existing facility or structure. (dd) "REPLACEMENT" means the substitution of something new or different for an existing facility or structure, or portion thereof, when the replacement facility or structure is to be used for the same general purpose as the old facility or structure that is being replaced. (ee) "RESEARCH FACILITY" means buildings and structures, including fixed machinery and equipment, used or to be used primarily for research or experimentation to improve or develop or develop the production processes thereto. 5 723 (ff) "SCHOOL DISTRICT" or "DISTRICT", unless otherwise indicated, means the Calhoun is County Independent School District. (gg) "SUBSTANTIAL COMPLIANCE" means that any estimate or prediction that comes within eighty-five percent of a stated amount shall be construed as compliance, but only when estimates are expressly authorized. Unless expressly authorized, strict compliance with a statement or representation shall be required. (hh) "TAXPAYER" means the legal entity that seeks, or who has been approved for tax abatement. It also is a reference to the owner of the property constituting the reinvestment zone and the improvements and tangible personal property to be located therein. Section 2 ELIGIBILITY CRITERIA (a) General Eligibility Subject to the limitations and exceptions contained in these • Guidelines and Criteria, TEX. TAX CODE ANN. §312.204 shall govern to what extent real property and tangible personal property located in a reinvestment zone are eligible for tax abatement. (b) Eligible Facilities. A facility may become eligible for abatement if it is located in a designated Reinvestment Zone, and is a: (1) Manufacturing Facility; or (2) Research Facility; or (3) Aquaculture Facility; or (4) Regional Distribution Center Facility; or (5) Regional Service Facility; or (6) Regional Entertainment Facility; or (7) Other Basic Industry. (c) Commencement of Construction. If the reinvestment zone is designated by a • municipality, the applicant shall not commence construction until after it and the designated authority have both executed a tax abatement agreement on similar terms for the same project then under consideration by the County. Any property otherwise eligible for abatement that is 6 '7 Ad placed or constructed in the reinvestment zone before the tax abatement agreement is executed with the designating authority shall not be eligible for tax abatement. However, any eligible improvements made or property placed in the reinvestment zone after executing the tax • abatement agreement with the designating authority shall be eligible for abatement with the County, even though such improvements or property are placed in the reinvestment zone prior to filing the application or executing the agreement with the County, provided that a municipality is the designating authority. If the reinvestment zone is County designated, applicant shall not commence construction until the County executes the tax abatement agreement. (d) Property Value Eligible for Abatement Subject to the limitations and other eligibility requirements contained in these guidelines, the County may abate the value of tangible personal property located on the real property in the reinvestment zone in each year covered by the agreement, other than tangible personal property that was located on the real property at any time before the period covered by the agreement. The value of real property to the extent its value for each year during the agreement exceeds its value for the year in which the agreement was executed is eligible for abatement. (e) New and Existing Facilities Tax Abatement may be granted for both eligible new • facilities and structures, as well as for expansion or modernization of existing facilities and structures. (f) Eligible Property to be Described The application for tax abatement and tax abatement agreement must describe the project and improvements with such detail and certainty as required by the County in order to identify the property that is declared to be eligible for tax abatement. Any property, even though otherwise eligible for abatement, that is not sufficiently described in the application, as determined by the Commissioners' Court, or their designee, shall not be eligible for abatement under such agreement. (g) Ineligible Property The following types of property shall be fully taxable and ineligible for abatement: (1) Land (except to the extent of any increases to the land value, as a result of the eligible improvements, and only to the extent that the increased value exceeds the appraised value of the land immediately preceding the tax abatement • 7 725 agreement); or (2) Inventories and Supplies; or (3) Furnishings and other forms of movable personal property; or (4) Vehicles; or (5) Vessels; or (6) Aircraft; or (7) Deferred Maintenance Investments; or (8) Property to be rented or leased except as provided in Section 2 (h); or (9) Improvements for the generation and transmission of electrical energy the majority of which is not consumed by a new facility or expansion; or (10) Any improvements, including those to produce, store or distribute natural gas, fluids or gases, which are not integral to the operation of the facility; or (11) Any facility that may otherwise be eligible for tax abatement which has an economic life of less than 21 years, or three times the abatement term, whichever is greater, shall not be eligible for tax abatement; (the fact that the facility has components that will last less than the required economic life will not defeat eligibility provided that the overall facility for which abatement is sought meets with minimum economic life requirements); or (12) Property owned or used by the State of Texas or its political subdivisions; or (13) Property owned by any organization which is owned, operated or directed by a political subdivision of the State of Texas. (h) Owned or Leased Facilities. Any tax abatement agreement must be executed by the owner of the land, the eligible improvements and tangible personal property. If any portion or all of the land and eligible property for abatement is leased, both the lessor and lessee must execute the tax abatement agreement (i) Economic Oualifications In addition to satisfying the other eligibility criteria, in order to be eligible for tax abatement, the new facility or structure, or the expanded or modernized existing facility or structure must meet the following qualifications: (1) The project must cost at least 35 million dollars; and (2) Be expected to retain or create employment for at least 25 persons of the eligible facility on a full time and permanent basis in Calhoun County; and 0 • • • 7ti6 (3) Not be expected to solely or primarily have the effect of transferring employment from one part of Calhoun County to another; and • (4) Be expected to attract major investment in the reinvestment zone that would be a benefit to the property to be included in the zone; and (5) That development anticipated to occur in the proposed reinvestment zone would contribute to the economic development of the County. (j) Exclusions. (1) This policy is mutually exclusive of existing Industrial District Contracts. The real property cannot be in an improvement project financed by tax increment bonds. (2) Any tax abatement agreement granted is subject to the rights of holders of outstanding bonds of the County. (3) When any project that otherwise satisfies the eligibility criteria for tax abatement is for the purpose of repairing, replacing, modernizing, or upgrading an existing facility, if, prior the commencement of the project, or upon completion of the project the value of the existing facility is reduced or deleted from the tax rolls, then, in such event, the applicant shall only be eligible for tax abatement to the • extent of the difference in the last appraised value of the property value that is being dropped or reduced from the tax rolls and the project cost. Section 3 TERM AND PERCENT OF ABATEMENT (a) Term of Abatement. The term of abatement granted by the County shall be seven years, and shall be applied commencing January 1 following the effective date of the agreement. (b) Effective Date. (1) If the County is the designating authority, the effective date of the tax abatement agreement shall be the date that the County executes the tax abatement agreement. 9 727 (2) If a municipality is the designating authority, the effective date of any tax abatement agreement that the County approves shall be same date as that of the tax abatement agreement entered into for the same project by the designating authority. (3) Abatement applies to all eligible improvements placed in the reinvestment zone after the designating authority and Taxpayer execute their tax abatement agreement. Taxes will be abated on eligible property for seven consecutive tax years, commencing January 1 immediately following the effective date of the agreement. Property otherwise eligible for tax abatement under the agreement shall be eligible for tax abatement only if the property is placed or constructed in the reinvestment zone after the effective date of the agreement, but on or before December 31 immediately preceding the beginning of the last full tax year that taxes are to be abated. (c) Percent of Abatement. The percent of abatement of eligible property value to be granted each year shall be as follows: Year Basic Abatement 1 100% 2 100% 3 60% 4 55% 5 50% 6 25% 7 5% (d) Limitations. If, during the term of the abatement period the taxpayer should close, cease production, or demolish any or all of a facility that was in existence on the effective date of the tax abatement agreement, or take any other similar action that would have the effect of reducing 10 • 728 or deleting the value of the facility, or portion thereof from the tax rolls that was in existence on the effective date of the tax abatement agreement regardless of the reason, then the eligible value • for abatement allowed in the tax abatement agreement shall be reduced by the amount of existing property value owned by the taxpayer that is reduced or deleted from the tax roll. Depreciation, agreed to by the Chief Appraiser, or Appraisal Review Board, shall not be construed as a reduction or deletion of value for purposes of this limitation. r� (e) Taxability. From the execution of the abatement agreement to the end of the agreement period taxes shall be payable as follows: (1) the value of ineligible property as provided in Section 2(g) shall be fully taxable. (2) the base year value of existing eligible property as determined each year shall be fully taxable; and (3) the unabated value of eligible property shall be taxable Section 4 APPLICATION (a) Filing. Any property owner of taxable property in Calhoun County located in a designated or proposed reinvestment zone may request tax abatement by filing a written application with the Commissioners' Court, or their designee. When appropriate, the application may combine a request for designation of a reinvestment zone with an application for tax abatement. (b) Contents. The application shall include all information contemplated by these Guidelines and Criteria in order for the Commissioners' Court to evaluate the applicant's eligibility and to determine whether to grant tax abatement. The application shall be submitted on a form provided by the County, or alternatively, if unavailable, the contents of the application • 11 729 • shall be in order of this subsection and respond to each element of this subsection, and shall contain such other information as required by the County, or it representative. Specifically, the application shall include the following: (1) A list of the kind, number and location of all proposed improvements of the property, including a general written description of the general nature and extent of modernization, expansion or new improvements to be undertaken (2) A statement of the current and proposed uses of the property showing that planned usage is consistent with the general purpose of encouraging development or redevlopment of the reinvestment zone during the period that the property tax exemptions are in effect. (3) A map showing locations of existing and proposed improvements. The map should also show general uses and conditions of the real property in the reinvestment • zone. (4) A legal description of the property (5) An estimate of the project cost and new value that will result from the modernization, expansion or new improvements to be undertaken. A statement of the base year value, separately stated for land and existing improvements located in the reinvestment zone, plus any improvements or changds in value in the reinvestment zone after the last appraisal and prior to the application. In any case where the value of an existing facility will be deleted or diminished as a result of the project, the application must contain a verification from the Chief Appraiser of the last appraised value of any portion or all of a facility whose value will be reduced or removed from the tax rolls. (6) An estimate of the number of jobs that will be created or retained by the modernization, expansion or new improvements. • 12 730 (7) Estimated date of start of construction, length of construction, estimated value of • new improvements to be completed during each year of construction and estimated date of completion. (9) An estimate of what the property value subject to abatement will be on January 1 immediately following the end of the abatement period. (9) In the case of applicants unknown to the Commissioners' Court, a financial statement of the individual or corporation filing the application, complete with letters of credit and other documents which the County may request in order that the Commissioners' Court can appropriately evaluate the financial capacity and other factors of the applicant. (10) The Taxpayer shall make the following assurances in the application: (a) That all the information contained in the application is true and correct. (b) That the person signing the application on behalf of the Taxpayer/Applicant has unrestricted authority to execute the application and the contract documents on • behalf of the Taxpayer/Applicant, and has the unrestricted authority to obligate the Taxpayer/Applicant to all the terms, covenants and conditions that will be contained in the tax abatement agreement. (c) That construction will not commence on any of the eligible improvements until a tax abatement agreement has been executed with the designating authority, whether the designating authority is the County, or a municipality. (d) That the project will not be constructed without first obtaining all necessary local, state and federal environmental and construction permits, and that the Taxpayer will abide by all conditions of the permits, laws and ordinances, rules and regulations governing the operation of the project throughout its economic life. (e) That the Taxpayer/applicant will abide by all conditions of the tax abatement agreement and the Guidelines and Criteria adopted by the Commissioners' Court applicable to the agreement. (0 That the planned use of the property will not constitute a hazard to public health isor safety throughout the economic life of the project. 13 Ig"31 (g) That the applicant will make the specific improvements to the property as described in its application. (h) That although estimates of the cost of the project and the number of jobs retained or created as a result of the project that are within 85 % of actual cast and/or number of jobs may be construed to be substantial compliance, the actual total cost of the project and actual number of jobs retained or created shall not be less than the minimum amounts required in the County's Guidelines required to qualify for tax abatement. (11) The applicant will identify the type of legal entity making the application, such as corporation, partnership, etc. If a corporation, the statement should include the home state of incorporation, the name and address of the registered agent for service in Texas, and a commitment to notify the County within sixty days of any change of the registered agent or status of the corporation. Similar information will be required of a general or limited Partnership or other legal entity. • (12) The application shall contain the name, title and address of the Taxpayer's local and corporate representatives for the purposes of giving notice. (13) In its application, the applicant shall include a statement that it waives all rights of confidentiality with regard to the contents of its application for tax abatement otherwise granted under TEX. TAX CODE ANN. §312 .003. (14) The applicant shall agree to reimburse the County for all legal fees and any other expenses that the County incurs in establishing eligibility for granting tax abatement and for reviewing, processing and acting on its application. Further, applicant shall agree to pay for the costs of a feasibility study, if the County requires one in connection with its application for tax abatement. In the event the County determines a feasibility study is required, the Taxpayer shall be given notice and the opportunity to withdraw its application prior to commencement of the feasibility study, if applicant is unwilling to pay the total cost of the • feasibility study. In its application, the Taxpayer shall agree to pay for all fees and expenses incurred by the County in establishing eligibility to grant tax abatement and processing the application, even though the Commissioners' Court ultimately denies the application. 14 732 (15) Any other information that the Commissioners' Court or Applicant may deem appropriate to assist the Commissioners' Court in determining whether to enter into a tax abatement agreement with the Applicant. • (16) If a variance from any provision in these Guidelines and Criteria is requested, a statement describing the variance, and a detailed statement supporting the Applicant's reasons for the requested variance must be included. (c) Completed Application. Upon receipt of a completed application, the Commissioners' Court shall mail written notice to the presiding officer of the governing body of each taxing unit that includes in its boundaries real property that is included in the application. Such notice shall be mailed at least seven (7) days before the Commissioners' Court takes any action on the application. The notice shall include a copy of the proposed tax abatement agreement, if the County is the designating authority. (d) Feasibility Studv. After receipt of an application for tax abatement, the Commissioners' Court may cause to have prepared a feasibility study setting forth the impact of the proposed tax abatement agreement. The study shall include, but not necessarily be limited to, an assessment • of the economic effects of the abatement of taxes. The County shall give at least ten (10) days written notice to the Applicant of its intent to conduct a feasibility study, which notice shall • include a description of the scope of the study. If the Applicant is unwilling to pay for the feasibility study, it may give notice to the County within seven (7) calendar days from the date it received notice of the proposed feasibility study that the Applicant is withdrawing its application. The feasibility study may include any other issue that the Commissioners' Court determines to be appropriate in considering the application, including, without limitation by enumeration, environmental issues, short term/long term effect on issues of adequacy of existing physical plants, need to increase number of employees in the County, and the impact on the County of any resulting increased costs as a result of the project and the County's ability to pay such costs during the abatement period. 15 733 Section 5 DESIGNATION OF REINVESTMENT ZONE (a) Authority to Designate Reinvestment Zones. Reinvestment zones may be designated by either the Commissioners' Court for property located outside the jurisdiction of any municipality in the County, or by a municipality, if the property is located within the jurisdiction of such municipality. (b) Application for County Designated Reinvestment Zone. An application to the County for designation of a Reinvestment Zone may be combined with the application for tax abatement. The application must include information to support the required findings in subsection (c) (2) through (6), inclusive of this section. It must also include a map showing the boundaries of the proposed reinvestment zone and a legal description of the proposed reinvestment zone. Any information contained in the application for tax abatement that • answers the requirements for designation of a reinvestment zone does not need to be • duplicated, if the application for designation of a reinvestment zone and tax abatement are combined in one application. (c) Designation. The Commissioners' Court may not designate an area as a reinvestment zone until: (1) The Commissioners' Court has held a public hearing on the designation at which time interested persons shall be entitled to speak and present evidence for or against the designation; and (2) The Commissioners' Court must make the following findings in order to designate an area as a reinvestment zone: (a) That the improvements sought are feasible and practical; and (b) The designation would be a benefit to the land to be included in the zone, and to the County after the expiration of the tax abatement agreement; and (c) To be designated as a reinvestment zone, pursuant to Tex. Tax Code Ann. §312.202, the Commissioners' Court must find one or more of the following: • (1) That the area is predominantly open and, because of obsolete platting, deterioration of structures or site improvements, or other factors, substantially impairs or arrests the sound growth of the County; or 16 734 (2) The area will be reasonably likely as a result of the designation to contribute to the retention or expansion of primary employment or to attract major • investment in the zone that would be a benefit to the property and that would contribute to the economic development of the County; (d) The Commissioners' Court will not designate a reinvestment zone for any other grounds authorized under Tex. Tax Code Ann. §312.202. (d) Notice of Hearine. Notice of the hearing shall be clearly identified on the Commissioners' Court agenda. In addition, notice shall issue as follows: (1) Notice of the hearing must be published in a newspaper of general circulation in the County not later than the 7th day before the date of the hearing; and (2) Written notice of the hearing shall be delivered to the presiding officer of the governing body of each taxing unit that includes in its boundaries real property that is included in the proposed reinvestment zone. Such notice shall be delivered at least 7 days before the hearing. Pursuant to Tex Tax Code Ann. §312.2O1(e) this notice shall be presumed delivered when placed in the mail postage paid and • properly addressed to the appropriate presiding officer. (e) Municipality Designated Reinvestment Zones. If the reinvestment zone is designated by a municipality, to be eligible for tax abatement with the County, the property must be located in a reinvestment zone and the designating authority must have entered into a tax abatement agreement for the same project with the applicant no more than ninety days before the County enters into a tax abatement agreement with the same applicant for the same project. (f) Date of Expiration. The designation of a reinvestment zone shall expire five (5) years after the date of designation. (1) The designation of a reinvestment zone that has expired may be renewed by the County or municipality for periods not to exceed five (5) years. (2) The expiration of the designation of a reinvestment zone shall not affect • existing tax abatement agreements made under these Guidelines and Criteria. 17 735 Section 6 TAX ABATEMENT AGREEMENTS (a) Public Hearing. Prior to entering into a tax abatement agreement, the Commissioners' Court may, at its option, hold a public hearing at which interested parties shall be entitled to speak and present written materials for or against the approval of a tax abatement agreement. (b) Required Findings by Commissioners' Court. In order to enter into a tax abatement agreement, the Commissioners' Court must find: (1) that the terms of the proposed agreement and the property subject to the agreement meet these Guidelines and Criteria, or expressly waive any requirement in the Guidelines and Criteria that is inconsistent with any provision of the proposed tax abatement agreement; and (2) there will be no substantial adverse affect on the provision of Calhoun County's services or tax base. (c) Resolution of Commissioners' Court. After approval, the Commissioners' Court shall formally pass a resolution and execute an agreement with the owner of the facility and lessee as required, which shall include, but not necessarily be limited to the following provisions and conditions (1) That the owner of the property shall make specific improvements or repairs to the property as described in the application. (2) List the kind, number and location of all proposed improvements of the property. m • �J 736 • (3) Permit access to and authorize inspection of the property by Calhoun County officials, employees and/or their designees to insure that the improvements or repairs are made according to the specifications and conditions of the agreement, and/or that the Taxpayer is complying with the agreement. (4) Limit the uses of the property consistent with the general purpose of encouraging development or redevelopment of the Reinvestment Zone during the period that the property tax exemptions are in effect. (5) Provide for recapturing property tax revenue lost as a result of the agreement if the owner of the property fails to make the improvements or repairs as provided by the agreement, or in the event of other specified defaults, after notice and failure to cure (6) A map showing existing improvements and uses of the real property in the • reinvestment zone. (7) A map showing proposed improvements and uses in the reinvestment zone. The applicant may use one map for requirements (6) and (7). (8) Estimated cost of the project and number of permanent jobs retained or created as a result of the project. (9) Estimated value to be abated for each year of the abatement period, and the base year value, plus any improvements added prior to the effective date of the agreement with the designating authority. If the value of an existing facility will be deleted or diminished as a result of the project, the eligible value of the project to be abated will be limited to the difference between the cost of the project and the appraised value of the existing facility that is to be deleted or reduced as a result of the project. 19 ' 3'7 C� (10) Duration of the abatement term. (11) Percent of value to be abated each year as provided in Section 3, or as amended. (12) Reduction in the amount eligible for abatement if during the abatement period there is a reduction in value of existing facilities resulting from curtailment of activity, closure, destruction, removal or any other reason, excluding a reasonable depreciation, approved by the Chief Appraiser or Appraisal Review Board. This reduction shall be applied commencing the year in which the value of existing facilities is reduced, or deleted. (13) The commencement and termination dates of the abatement agreement. (14) The proposed use of the facility, nature of construction, time schedule • and property description. (15) Provisions for default, violation of terms and conditions, delinquent taxes, recapture, administration and assignment as provided in these Guidelines and Criteria and any other provisions that may be required for uniformity or by State law. (16) Description of the type of legal entity that is executing the tax abatement agreement, such as corporation, or partnership, etc. This information would include for a corporation the home state of incorporation, the name and address of the registered agent for service in Texas, and a promise to notify the County within sixty days of any change in the registered agent or status of the corporation. Similar information will be required of a partnership or other legal entity. (17) A statement of the name, title and address of the representative of the County • and the Taxpayer for the purposes of giving notice. 20 '738 (18) That the Taxpayer agrees to reimburse the County within thirty (30) days of • request for all fees and expenses incurred by the County, directly or indirectly, qualifying to grant tax abatement, the processing and approval of the Taxpayer's application, and any other expenses reasonably incurred by the County in any way related thereto, including any expenses incurred enforcing or defending the terms or conditions of the tax abatement agreement. (19) A hold harmless and indemnification clause protecting Calhoun County, each of its elected officials, all its servants, agents and employees, and any designee (a person or entity designated to perform any function required under these Guidelines and Criteria, or any tax abatement application received, or any tax abatement agreement entered into by the County) and the Calhoun County Appraisal District, its officers, directors, servants, agents, employees and designees from the amounts of judgments, interest, penalties, court costs, and attorney fees incurred by Calhoun County each of its elected officials, all its servants, agents and employees, any designee, and the Calhoun County Appraisal • District, its officers, directors, servants, agents, employees and designees in defense of any claims occurring out of or in any way incident to processing the is application, or any other claim arising out of or incident to the tax abatement agreement. (20) An incontestability clause. (21) A covenant to be bound by all representations and assurances contained in the application for tax abatement. The application for tax abatement shall be incorporated into the tax abatement agreement. (22) A covenant to provide within a reasonable time, after written request, such information as may be required by the Commissioners' Court, or its designee, in order to determine compliance on the Taxpayer's part. 21 739 (23) An estimate of what the value of the eligible property that is being abated will be, effective January 1 following the end of the term of abatement. (24) A covenant that the agreement shall survive the conclusion of the abatement period and for so long thereafter until all promises, assurances, covenants and conditions have been fulfilled by the Taxpayer. (25) Any other provisions that the Commissioners' Court, or its designee, determines necessary in order to carry out the intent and purposes of these Guidelines and Criteria, or to address any special problems or needs arising out of the uniqueness of the project, the application, or the Taxpayer (d) Notice to Other Taxing Jurisdictions. If the County is the designating authority, it shall deliver written notice to the presiding officer of the governing body of each other taxing unit in which the property that is the subject of the agreement is located that the County intends to enter into a tax abatement agreement. The notice must be delivered at least 7 days before the County enters into the tax abatement agreement. The notice must also include a copy of the proposed agreement. The notice shall be presumed to be delivered when placed in the mail postage paid and properly addressed to the appropriate presiding officer. (e) Execution/Effective Date. After giving the notices required above, and after making the necessary findings, the County may, in its discretion, approve and execute the tax abatement agreement. The effective date of the agreement shall be the date that the County's designated representative or official executes the agreement if the County is the designating authority. If a municipality is the designating authority, the effective date of the agreement shall be the date that the City's designated representative or official executes the agreement. 22 • • 740 Section 7 RECAPTURE • (a) Conditions of Default. Cure and Termination. Should the Commissioners' Court determine that the Taxpayer is in default according to the terms and conditions of its agreement, the Commissioners' Court shall notify the Taxpayer in writing at the address stated in the agreement, and if such default is not cured within sixty (60) days from the date of such notice ("Cure Period") , then the agreement may be terminated by the Commissioners' Court. Provided, that upon proof of curative effort being commenced within sixty (60) days, if construction is required, the Commissioners' Court may extend the time to complete the curative work, based upon reasonable construction requirements. (b) Elements of Default. The following shall be considered elements of default, in the event that the Taxpayer: (1) Allows its ad valorem taxes owed to Calhoun County to become delinquent without timely and proper protest and/or contest; or • (2) Violates any of the terms and conditions of the abatement agreement, or any prior or subsequent tax abatement agreement with the County, or any other taxing jurisdiction that has granted a tax abatement agreement to the Taxpayer for any project that the Commissioners' Court has also granted tax abatement; or (3) Discontinues producing product or service at the improvements subject to abatement and described in the application, for any reason excepting fire, explosion or other casualty or accident or natural disaster for a period of one year during the abatement period after the facility is completed and begins producing product or service. (4) Violates any written term, covenant, condition, agreement, or promise of a gift or donation made by the taxpayer to the County, although such may be • 23 741 n U extraneous to the tax abatement agreement, and even though same might be otherwise legally unenforceable; or (5) Makes any material misrepresentations, either in the application or tax abatement agreement. (c) Termination. If, after written notice, the Taxpayer flails to cure within the prescribed period any specified default, such failure shall be grounds for termination for cause. Termination of the tax abatement agreement for cause shall be retroactive to the beginning of the agreement. Termination shall be effected by resolution of the Commissioners' Court and written notice mailed to the Taxpayer. (d) Non Waiver. In the event the County fails to act on or enforce any element or breach • that is identified as a default, such failure to act shall not be a waiver of the County's right to subsequently enforce the same default or any other prior or subsequent default. (e) Recapture. On termination for cause, the Taxpayer shall then become liable for the payment of all taxes that would have otherwise become due but for the abatement agreement for all calendar years during which the abatement agreement was in effect. Said taxes shall be paid to the Calhoun County Consolidated Tax Office for the credit of Calhoun County within sixty (60) days from the date of receipt of notice of termination. All such taxes due shall include statutory penalty and interest from the date they would otherwise have become delinquent but for the tax abatement agreement, until the date they are actually paid. Section 8 ADMINISTRATION (a) Duties of Chief Appraiser. The Chief Appraiser of the County shall, as a normal • consequence of his duties, annually determine an assessment of the real and personal property comprising the reinvestment zone. Each year, on or before April 1, the Taxpayer receiving 24 741, abatement shall furnish the Chief Appraiser with such information as may be necessary for the • abatement, including the percent of Calhoun County residents who are employed within the facility granted the tax abatement under the agreement. Once value has been established, the Chief Appraiser shall notify the affected taxing jurisdictions, which have granted tax abatement in the reinvestment zone, of the amount of the appraisal. (b) Compliance Inspections. All compliance inspections will be made only after giving twenty-four (24) hours notice and will only be conducted in such manner as not to unreasonably interfere with the construction and/or operation of the facility. All inspections will be made with one or more representatives of the company or individual and in accordance with its safety standards. (c) Annual Evaluations Upon completion of construction, the Commissioners' Court of Calhoun County, or their designees, shall annually evaluate each facility receiving abatement to ensure compliance with the agreement. • (d) Notice Requirements. Any notice required to be given to Calhoun County hereunder shall be in writing, and mailed or personally delivered to the County Judge. Notices to the Taxpayer r, shall be in writing, and addressed to its designated representative at the address provided in its application or the tax abatement agreement. (j) Registration of Tax Abatement Agreements. On or before April I't of the year following the execution of a tax abatement agreement, the County shall file a report of each agreement with the Texas Department of Commerce and the Comptroller of Public Accounts, Property Tax Division. The report shall include the following: (1) a general description of the reinvestment zone including size, types of property located in it, and its duration; and o 743 C� (2) the names of the parties to the agreement, general description of the property and the improvements and repairs to be made under the agreement, the portion of the property to be exempted and duration of the agreement. Section 9 MISCELLANEOUS (a) Variance. An application for a variance from the provisions of these Guidelines and Criteria may be made in written form to the Commissioners' Court. The total duration of an abatement shall in no instance exceed ten (10) consecutive tax years commencing January 1 following the effective date of the tax abatement agreement, including any extension. Such request shall include a complete description of the circumstances explaining why the applicant should be granted such variance. Approval of a request for variance requires at least a three -fourths (3/4) vote of the Commissioners' Court. • (b) Assignments. An abatement agreement may be transferred and assigned by the holder to a new owner or lessee of the same facility, subject to obtaining written approval by resolution of the Commissioners' Court. Approval shall be conditioned upon the assignee providing whatever proof the Commissioners' Court may require to show the assignee's financial capability to carry out all the terms and conditions of the tax abatement agreement. The County reserves the right to require such additional information as it may deem appropriate to determine not only the assignee's financial capability to carry out the terms and conditions of the tax abatement agreement, but also its experience and historical record to determine that it is in fact capable of operating the project subject to the abatement in such a manner that it can reasonably be expected to strictly comply with every term, covenant, condition and assurance contained in the tax abatement agreement Further, the assignee shall agree in writing by amendment to the original tax abatement agreement that it shall be bound by all the terms, covenants and conditions contained in the original agreement. No assignment or transfer shall be approved if the parties to the existing tax abatement agreement, the new owner or new lessee are liable to • Calhoun County or any other taxing unit affected by the tax abatement agreement for delinquent taxes, or otherwise in default of any of the terms, covenants or conditions contained in the tax 26 744 abatement agreement. Subject to the foregoing conditions, the Commissioners' Court shall not unreasonably withhold approval of any proposed assignment. Any approval of assignment of the • tax abatement agreement shall not release any previous Taxpayer who has been a party to the tax abatement agreement from its obligations under the agreement. (c) Application for Exemption. It shall be the responsibility of the Taxpayer to perfect any right of exemption as a result of any tax abatement agreements entered into with the County. For each year in which abatement has been authorized by the County under the agreement, it shall be the responsibility of the Taxpayer to file its annual application with the Calhoun County Appraisal District for property tax abatement exemption in accordance with the TEX.PROP TAX CODE and related administrative regulations. (d) Effective Date. These Guidelines and Criteria shall be effective for two (2) years, from June 13, 2000 through June 12, 2002, inclusive. (e) Sunset Provision. At the end of the two year effective period of these Guidelines and Criteria, all tax abatement contracts created pursuant to these provisions will be reviewed by the • Calhoun County Commissioners' Court to determine whether the goals have been achieved. Based upon that review, the Guidelines and Criteria may be modified, renewed or eliminated. In the event that these Guidelines and Criteria are not modified or renewed, they shall automatically terminate effective June 12, 2002. (f) Effect of Modification or Termination. The modification or termination of these Guidelines and Criteria shall have no effect upon existing tax abatement agreements entered into while these Guidelines and Criteria are in effect. (g) Subtitles. The use of subtitles in these Guidelines and Criteria is strictly for convenience, and shall have no legal significance whatsoever. The use of the singular shall include the plural and the use of plural shall include the singular when appropriate. The use of any reference to gender shall include any and all other genders when appropriate. • 27 745 • (h) Severability. In the event any paragraph, clause, phrase or other provision of these Guidelines and Criteria should be declared to be unconstitutional, void or otherwise unenforceable the remaining provisions shall remain in full force and effect as if the unconstitutional, void or otherwise unenforceable provisions had not been included. Section 10 ADOPTION Upon motion by Commissioner H. Floyd, Precinct 3, seconded by Commissioner Michael Balajka, Precinct 2, the foregoing resolution to amend these Guidelines and Criteria of the Commissioners' Court of Calhoun County for Granting Tax Abatement in Reinvestment Zones Created in Calhoun County was approved by a vote of. 4 for and 0 against, with • Commissioner Roger Galvan, Precinct 1, absent from Court. PASSED, ADOPTED AND APPROVED on this 31st day of January, 2001. COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS Arlene N. Marshall, County Judge ATTEST: `f7'j n�,Pa.� �� • Marlene Paul ' au1, County Clerk, W. '74% • C J HIRE FIRM TO ASSIST WITH REDISTRICTING Action to hire a firm to assist with redistricting was discussed and reset for February 14, 2001 at 10:00 A.M. TEXAS ASSOCIATION OF COUNTIES — SAFETY INSENTIVE PROGRAM No action taken. TEXAS ASSOCIATION OF COUNTIES 1204 San Antonio • Austin. TX 78701 Sun D. Seale • Executive Dimctnr January 16, 2001 Hon. Arlene Marshall Calhoun County 211 S. Ann St. #217 Port Lavaca, TX 77979 P.;;.BoxT Rusin. :C 7376J-=13 i Re: $20,821 Safety Incentive Program ar;, ,,, �, Cur. : V Dear Judge Marshall. Calhoun o;il:i'j ,1;jdr;- The Texas Association of Counties Workers' Compensation Pool is providing a great opportunity for Calhoun County. The board of County officials, which oversees the TAC operations, approved a cash safety incentive of up to $20,821 for the enhancement of your safety programs. This incentive program includes positive recognition of your county for efforts made to improve safety practices in the workplace through press releases and the presentation of a large check.for'the savings, following a successful audit of an approved prevention plan. The program was very well received last year fly those counties who participated and saw positive recognition given by TAC for their efforts. The program is targeted at TAC Workers' Compensation Pool members who have experienced claim activity in 1999 or 2000 considered to be above normal compared to all other members of the pool. Early detection of a possible claim trend and effectiveiv addressing these losses through a comprehensive accident prevention plan should help control your Workers' Compensation costs in the future. Please understand that this is not a "giveaway" program, and will require effort and commitment on the part of the County to develop and impiement programs worthy of the incentive. There is no monetary penalty or subsequent billing should your county choose not to participate in this voluntary program, however, increasing claim costs can have an adverse affect your Workers' Compensation rates. Should your county choose to participate, an Accident Prevention Plan (APP) for your County is to be developed and implemented by the County with the assistance of your • TAC Safety Specialist. They can assist you with a plan to address the specific safety needs of your, County, yet comprehensive in nature, to ensure successful results will occur. In order to proceed,.we are asking the County to provide TAC with a "green light". to proceed. To do so, the Commissioners' Court should: 1) adopt and sign the enclosed resolution (or a similar one drafted by the County) 2) obtain signature of support from the Sheriff to participate, (512)-478-8753 • 1-(800)-456-5974 • FAX (512)-478-0519 6747 3) return a copy of the signed resolution to TAC Loss Control by February 28, 2001. Upon receipt of the resolution, press releases for your local newspaper would be provided • to the County immediately, detailing the positive aspects of this program and the support of the Court and Sheriff for this safety initiative. The TAC Safety Specialist assigned to Calhoun County will set up a meeting with elected officials and appointed departments heads to discuss details of the program before the signed resolutions are due. The TAC rep would help to conduct an assessment of risk for the county. At a minimum, the Sheriffs Department, and the Road & Bridge department(s) must participate to satisfy the requirements of the APP. Participation of other departments may also be required, if the loss potential or loss history warrants. Details of the plan may be negotiated with the TAC Safety Specialist, but must contain appropriate activity to control these losses and be approved by the Safety Specialist's supervisor. As part of the plan, the safety coordinator for the county will regularly report to the commissioners' court on the county's progress in the program. The basic elements of this program will cover 7 components to be comprehensive and effective, but every effort will be made to make this a simple, successful program. These seven elements are: 1. Management Support 2. Analysis of Loss Trends 3. Record Keeping & Documentation 4. Safety Training of Employees 5. Hazard Inspection & Identification 6. Accident Investigations 7. Periodic Review of the Program NOTE: If it is determined that there are claims management issues affecting the losses, the TAC Safety Specialist may require an effective claim follow up process be implemented as part of the audit criteria. All departmental plans must be developed and agreed upon by each department head and • the TAC Safety Specialist by May 1, 2001. County departments would then be responsible for executing the agreed plan . A follow up visit will be made in the summer (June - July) for any further assistance, guidance, and/or minor plan revisions. A TAC Safety Representative will conduct the final audit no later than November 2, 2001. This final audit will determine if the plan was appropriately followed, and a determination will be made whether the County would receive part or all of the available incentive money . Upon eaming some or all of the incentive. TAC will conduct a presentation in Commissioners' Court sometime in October or November publicly recognizing the County for their efforts and emphasizing the current and future savings to the County and taxpayers. This public recognition would he accompanied by press releases for local news. The TAC safety staff is enthusiastic about this incentive program made available to you by a board of your fellow County officials. We look forward to working with your county on these comprehensive safety efforts and are confident that the savings you will realize this year will represent only a small portion of your long-term savings. This type of plan has a proven track record of significantly improving loss records and workers Compensation costs. If you have any questions regarding this program, please give your Safety Specialist or me a call. Sincerely, Mike Strawn, CSP Assistant Manager of Loss Control Services enclosures: Court Resolution cc: Calhoun County Commissioners Calhoun County Sheriff 748 • • • RESOLUTION RESOLUTION PROCEEDINGS BEFORE THE IN RE: COMMISSIONER'S COURT SAFETY DATE: The Commissioners' Court of Calhoun County, Texas, meeting in regular session on the day of , 2001, among other proceedings considered the following resolution: WHEREAS, the County Judge, County Sheriff, County Commissioners and other County officials are concerned with the safety of employees and the public; and WHEREAS, these safety efforts have a direct and positive impact on the cost of operations and employee morale for Calhoun County and WHEREAS, the County can a cash incentive of up to $20,821 from the Texas Association of Counties Workers' Compensation fund in 2001 by implementing a comprehensive accident prevention plan; and WHEREAS, implementation of this plan should minimize unnecessary accidents and control Workers' Compensation costs for the future; and WHEREAS, the County can utilize the free services of the safety staff of the Texas Association of Counties to assist in the implementation of such a plan, NOW, THEREFORE, BE IT RESOLVED, that the Calhoun County Commissioners' Court, Calhoun County, Texas, in joint resolution with the County Sheriff, hereby proclaim their support on behalf of the County to implement an effective accident prevention plan in agreement with the Texas Association of Counties, and the Commissioners' Court hereby prevails upon and challenges other elected and appointed County officials to support this safety initiative, and work in a cooperative effort to develop and implement these accident prevention plans. DONE IN OPEN COURT, this day of , 2001 upon motion by ,seconded by ,and members of the Court being present and voting "aye". Hon. Arlene Marshall Hon. B.B. Browning (in joint resolution) Calhoun County Judge Calhoun County Sheriff Hon.Roger Galvan Cotrunissioner, Precinct I Hon. H. Floyd Commissioner. Precinct 3 ATTEST: Hon. Michael Balajka Commissioner, Precinct 2 Hon. Kenneth Finster Commissioner, Precinct 4 Marlene Paul, County Clerk and Ex-Officio Clerk of the Commissioners' Court of Calhoun County Texas APPROVED AS TO FORM: 3Q CALHOUN COUNTY LIBRARY — SURPLUS/SALVAGE A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to declare the Calhoun County Library assets as submitted as surplus/salvage. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. • Calhoun County Public Library System (361)552-7323 200 W. Mahan Port Lavaca, Texas 77979 November & December 2000 I would like the following items to be declared Surplus 407 Books 370 Paperbacks 711 Magazines 3 CD ROMs 11 Cassettes 7 Videos 2 Audios I would like the following items to be declared Salvage 198 Books 284 Paperbacks 1,490 Magazines 15 CD ROMs i Video LEGAL COUNSEL FOR COMMISSIONERS' COURT The Court discussed the possibility of hiring legal counsel to sit with the Court for advice on various matters and to review contracts and agreements. No action was taken by the Court. SIX MILE PARK PAVILION — WINDSTORM INSURANCE Commissioner Balajka informed the Court that the Texas Windstorm Insurance Association is canceling the coverage on the pavilion at the Six Mile Park as it is in a V • Zone. Our option to get coverage is for an engineer's study and if they will sign that it will withstand windstorms. Contractors have said they don't submit the WPI-8 on that type of building. The roof is all rusted. Commissioner Balajka said he was bringing it before the Court that the building will not be insured. No action was taken. 750 • • • Texas Windstorm Insurance Association 5700 South MoPac Expressway, Budding C, Suite 300, Austin, Texas 78739 �1 P.O. Box 99090, Austin, Texas 78709-9090 (512) 899- 4900 / Fax (512) 899- 4950 Calhoun County Texas, Calhoun County Annex 201 West Austin Port Lavaca, TX 77979 Certified Mail Notice of Cancellation Named Insured and Address: Calhoun County Texas, Calhoun County Annex 201 West Austin Port Lavaca, TX 77979 Type of Policy: Windstorm & Had Policy Number: 19158505 Date Notice Mailed: January 09, 2001 Effective Date of Cancellation: January 29, 2001 (12:01 A.M. Standard Time) You are hereby notified in accordance with the terms and conditions of the policy identified above that this policy will be terminated on the EFFECTIVE DATE OF CANCELLATION own hereon, and after that date no further protection will be provided thereunder. _S.,- REASON FOR CANCELLATION: Failure to comply. Item 9 70 only. 13P :�_— S _.H ks o If the reason for cancellation states Non -Payment of Premium, then this notice results from the failure of the insured to discharge their obligation in the payment of this policy or any installment thereof, whether payble directly to this company or indirectly under any premium finance plan or extension of credit. No claim for loss occurring after the effective date of cancellation as shown above will be paid by this Association. The unearned premium will be mailed to the agent or the premium financier if applicable. Should you desire to appeal the company's decision on this cancellation, please refer to the Dispute Resolution contained in the policy. Any appeal to the Commissioner of Insurance should be mailed to the Texas Department of Insurance, General Counsel, P.O. Box 149104, Austin Texas 78714-9104, Mail Code: 113-2A within 30 days from the date of this notice. u-,�_ CUrlu Copies mailed to: Insured, Insured's Agent -4 /V�"k-r.ut &u-5/u�_c�- .-1'2� Insured Tr 3 I R A.h STABILIZATION PROJECT oc� k�C Cs -(w11 A .I1�, a�c•I. A joint meeting with the Calhoun County Navigation District to receive preliminary engineering report from project engineer Dames and Moore on the Indianola -Magnolia Beach Shoreline Stabilization Project is set for February 12, 2001 at 1:30 P.M. 751 TAX ASSESSOR -COLLECTOR — DISTRICT CLERK— COUNTY CLERK — EXTENSION SERVICE MONTHLY REPORTS The District Clerk and the County Clerk presented their monthly reports for December, 2000 and the Tax Assessor -Collector and Extension Service presented their monthly reports and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said reports be accepted as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCEPT DONATION TO THE EMS A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to accept the $60.00 donation for the Calhoun County EMS from Herbert Wittliff. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. 6, A' 5 /Q/.�-ceF- / u s C.'L C_ /c o� A l�1e /P�/C�o-e /•C� /`rr-'F /a n �e W/e s 'v HERBERT R. VI TTUFF 11.79 88�' 3542 LIC. 05858080 BM745 408 FAIRMOW PH. 361562,*325 2 � _" PORT L.AVACA, TX 77979 DA78Lw_ 3 rnvro111e $ 9 M"*OY — 3 aj D;T.LARs 8ML=.. • ILiy HE�fLR�B�ER7 R. WrrrLIFF Bmt 4 . M 1: 113 10 50 2 51: 3 54 2nsa 78 74 SU.06 CI BUDGET ADJUSTMENTS 2000 — R&B PCT #4 — FHiE PROTECTION MAGNOLIA BEACH — FIRE PROTECTION PORT LA VArA — roan - - =U�. — .,r r a. ■ ff i — nan r1;1 iFL — KaXitT YC;'1' #3 - COUNTY COURT -AT -LAW — HEALTH DEPARTMENT — COUNTY CLERK — COUNTY JUDGE — BUILDING MAINTENANCE — JAHJSHERIFF — CAPITAL PROJECT/PARKING LOT — HISTORICAL COMMISSION — LIBRARY BUDGET ADJUSTMENTS 2001 SHERIFF • A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that the following Budget Amendments be approved as presented. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. • BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: RIB PRECINCT 4 DATE: 1130101 BUDGET FOR THE YEAR: 2000 ACCOUNT NAME AMENDMENT AMOUNT GL ACCOUNT NO. REASON 1000-570-51899 WORKERS COMP ADJUSTMENTS 1,891 REQUIIRED BY PAYROLL 1000-570-51409 MAINTENANCE EMPLOYEES (1,891) 1000-570-53595 TOOLS 263 LINE ITEM TRANSFER 1000-570-66192 TELEPHONE SERVICES 152 1000-570-53510 ROAD 8 BRIDGE SUPPLIES (415) Total for GENERAL FUND J0 NET CHANGE IN TOTAL BUDGET 0 APPROVED JAN 3 1 2001 1 1L: i00d 1 F Or 3AO8ddV '� 53 BUDGET AMENDMENT REQUEST r71-*--q�.^vim rr • • • • • • �_ _ - t 1r �� i�3� r � I • 111 �Iry' �� r � t�r�'rI� t "A i. Y , R te3.iL C 1 "� .� tr j 11 �.'! i• 1 F. 1} 7 , 1 1}11 Aa�� • •ACCOUNTNAME 111 . 1 1 1' 1000-640-70750 CAPITAL • 11 10 .•• • 1 •• .1 r a,�r. , °S, ih }ti ' yry-s ` r�4.. Ai7Pr'i(3VED JAN 3 1 2001___� 754 • • .• BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS -COURT FROM: FIRE PROTECTION -PORT LAVACA DATE: 1/30/01 BUDGET FOR THE YEAR: 2000 NNMN Moll ACCOUNT NAME AMENDMENT AMOUNT GL ACCOUNT NO. REASON 1000-670-53980 SUPPLIES/OPERATING EXPENSES 266 LINE ITEM TRANSFER 1000-670-71600 EQUIPMENT -COMMUNICATIONS (215) 1000-670-70750 CAPITAL OUTLAY (51) Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 • APPROVED JAN 31 200i • 755 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: CRIME VICTIMS ASSISTANCE, MISCELLANEOUS DATE: 1130I01 BUDGET FOR THE YEAR: 2000 AMENDMENT ACCOUNTNAME AMOUNT GL ACCOUNT NO. REASON CRIME VICTIMS ASSISTANCE --aW LINE ITEM TRANSFER 1000-780-66192 TELEPHONE SERVICES 203 1000-780-51910 SOCIAL SECURITY (63) 1000-780-51930 RETIREMENT (62) MISCELLANEOUS 1000-280-62874 INSURANCE -NOTARY BONDS <qo*> Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 AND - r- JAN 3 1 20ui 0 • • 756 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: JUSTICE OF PEACE PCT 1 DATE: 1130101 BUDGET FOR THE YEAR: 2000 AMENDMENT AMOUNT GLACCOUNT NO. ACCOUNTNAME REASON 1000-450-53020 1000-450.53030 GENERAL OFFICE SUPPLIES PHOTO COPIES Total for GENERAL FUND 10 (10) LINE ITEM TRANSFER 0 0 NET CHANGE IN TOTAL BUDGET • APPROVED JAN 3 1 20W • 757 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: ROAD & BRIDGE PCT NO.2 DATE: 1/30101 BUDGET FOR THE YEAR: 2000 AMENDMENT ACCOUNTNAME AMOUNT GL ACCOUNT NO. REASON 1000-550.53510 ROAD & BRIDGE SUPPLIES 1,356 LINE ITEM TRANSFER 1000-550-53595 TOOLS 586 1000-550-53992 SUPPLIES-MISC. 99 1000-550-60520 BUILDING REPAIRS 87 1000-550-51M GROUP INSURANCE Total for GENERAL FUND (2,128) 0 0 NET CHANGE IN TOTAL BUDGET r - -- - JAN 31 200i C� • 758 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: ROAD & BRIDGE PCT NO. 3 DATE: 1/30/01 BUDGET FOR THE YEAR: 2000 ACCOUNTNAME AMENDMENT AMOUNT GLACCOUNT NO. REASON 1000-560-53992 SUPPLIES-MISC. 28 LINE ITEM TRANSFER 1000-560-66192 TELEPHONE SERV. 149 1004560-66600 UTILITIES 9 1000-560-53510 ROAD & BRIDGE SUPPLIES (186) Total for GENERAL FUND 0 0 NET CHANGE IN TOTAL BUDGET • PP;- D LJAN 3 1 YUUI • 759 BUDGET AMENDMENT REQUEST S . . - - r DATE: 1/30/01 BUDGET• 111 yy�lXSi"} OA .a x r 3 j" IFy.� �F {p ®{Y�iS��x '� t•t _xdW "ri 1��°."g(`"' t } "'FFY1f�+j )�ti art a Y.._i aCn Tl��xf4.:: 111 1-66192 TELEPHONE SERVICESLINE ITEM TRANSFER 1O 1 •1 POSTAGE 10 1 1 11 } p I 1 v 3 1 h E '4 HOVED JAN 3 i Mi 7W . E • BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: HEALTH DEPT DATE: 1/30/01 BUDGET FOR THE YEAR: 2000 ACCOUNTNAME AMENDMENT AMOUNT GL ACCOUNT NO. REASON 1000-350-53970 MEDICAL/OTHER SUPPLIES 175 LINE ITEM TRANSFER 1000-350-66250 TITLE XX FAMILY PLANNING 162 1000-350-71750 EQUIPMENT -COPIER LEASE 203 1000-350-51920 GROUP INSURANCE (540) Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 • �p+rsi�ti�Evt7 JAN 3 1 200i • 76:1 BUDGET AMENDMENT REQUEST }FROM: COUNTY CLERK N J {C tw a X4. �m•lN �v�` R4i . . 111 nl ♦. _, �V tiPJL tCry"'r FtF++'gg`� is3 t .'ro*eL (e�}S"'i3rx. ACCOUNTNAME GLACCOUNTNO. 111 I 1 1 GENERAL OFFICE SUPPLIES 88 LINE ITEM TRANSFER 111 1 111 COMPUTER RENTALS 3,599 1000-25M3500 MACHINE MAINTENANCE 869 1000-250-63830 MICROFILMING Total for GENERAL FUND (4,556)1 ity it 1 M1��j x 3.tS� ,"s. .• F �`'k`iTa`,`, t't5�;sr"•'f �'J �^'kr w `Yi�'7'r= • f"� V " per .____..._LE'V JAN 3 1 200i • • • 762 BUDGET AMENDMENT REQUEST • • AP F f 31 200i BUDGET AMENDMENT REQUEST BUDGET •R THE i � .try: �t,9�y `";Rr� ��. J; tlll Hr. �N _,.�t� k`Cr'•'; �' .t:ltk It GIL ACCOUNT NO. 00 1 . 1 BUILDING SUPPLIES/PARTSLINE ITEM TRANSFER 111 1 ..1 JANITOR SUPPLIES 1000-17D-53995 UNIFORMS yTotal i ' X 5 M�6t1i for GENER4L FUND +�p ppp,-�UVD JA N 3 1 2001 • • • 764 1� u TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: JAIL, SHERIFF DATE: 1130/01 BUDGET FOR THE YEAR: 2000 AMENDMENT AMOUNT GL ACCOUNT NO. ACCOUNTNAME REASON JAIL 1000-180-51899 WORKERS COMP ADJUSTMENTS 4,936 REQUIRED BY PAYROLL 1000-180-51221 JAIL ADMINISTRATOR (4,319) 1000-180-51501 JAILERS (617) 1000-180.53420 JAIL MAINTENANCE SUPPLIES 30 LINE ITEM TRANSFER 1000-180-53955 GROCERIES 125 1000-180-64880 PRISONER LODGING 6,360 1000-180-64910 PRISONER MEDICAL SERVICES 113 1000-180-66316 TRAINING TRAVEL OUT OF COUNTY 380 SHERIFF 1000-760-51920 GROUP INSURANCE (8,385) 1000-760-53430 LAW ENFORCEMENT SUPPLIES 914 1000-760-53540 GAS/OIL/DIESEL 103 1000-760-53992 SUPPLIES -MISCELLANEOUS 25 1000-760-60490 BUILDING RENTAL 180 1000-760-63740 MEAL ALLOWANCE 49 1000-760-63920 MISCELLANEOUS 106 Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 • JAN J i 20ui • 765 BUDGET AMENDMENT REQUEST To: Calhoun County �(Commissioners, Court From: (Department) making this request) Date: 1 — a3-( ; I request an amendment to the J-0 00 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ( Yo-gig9 - 'i 3WO Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • is • 766 is • • BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: HISTORICAL COMMISSION DATE: 1130101 BUDGET FOR THE YEAR: 2000 AMENDMENT ACCOUNTNAME AMOUNT GL ACCOUNT NO. REASON 1000-130-63920 MISCELLANEOUS 194 LINE ITEM TRANSFER 1000-130-66498 TRAVEL OUT OF COUNTY (194) Total for GENERAL FUND 0 NET CHANGE IN TOTAL BUDGET 0 767 BUDGET AMENDMENT REQUEST FROM: .. jBI d ET R THE YEAR: •111`I .. •j �.- k+ AMENDMENT • •ACCOUNTNAM AMPU 1111 •1 I PUBLICATIONS •lid NSFFR 1111 .1••1 MISCELLANEOUS 10 1000-14D-66192 TELEPHONE SERVICES 112 1111 1 1 i•• 1 1♦Y( M rotal fort GENERAL FUND lit 11`1..^!:'v sr(' n.. 4. A:a Mtl±f?�'�' CHANGE IN TOTALBUDGET C } yNET APEL9 LAN3 1 2001 • �J 1vo Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Effective Date .Fund Title 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND Ip4HD11= RtT NA—ty. 1176:ik 12/31/00 GENERALFUND 12/31/00 GENERAL FUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND 12/31/00 GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 BDGT ADJ.FOR 1/31101 Transaction Description LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER Datc 113MI • Dept Title HISTORICAL COMMISSION HISTORICAL COMMISSION LIBRARY LIBRARY LIBRARY LBRARY LIBRARY BUILDING MAINTENANCE BUILDING MAINTENANCE JAB, OPERATIONS JAIL OPERATIONS JAIL OPERATIONS JAI, OPERATIONS JAB. OPERATIONS JAIL. OPERATIONS JAB, OPERATIONS JAB. OPERATIONS COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTY CLERK COUNTYJUDGE COUNTYJUDGE MISCELLANEOUS HEALTH DEPARTMENT HEALTH DEPARTMENT HEALTH DEPARTMENT HEALTH DEPARTMENT COUNTY COURT -AT -LAW COUNTY COURT -AT -LAW COUNTY COURT -AT -LAW JUSTICE OF PEACE -PRECINCT HI JUSTICE OF PEACE -PRECINCT #1 GL Title E-JAIN 3 1, 2001 crease TRAVEL OUT OF COUNTY TEMPORARY PUBLICATIONS MISCELLANEOUS TELEPHONE SERVICES BOOKS -LIBRARY BUILDING SUPPLIES/PARTS JANITOR SUPPLIES UNIFORMS JAIL ADMINISTRATOR SABERS WORKERS COMP ADJUSTMENTS JAB. MAINTENANCE/SUPPLIES GROCERIES PRISONER LODGING -OUT OF COUNTY PRISONERMEDICAL SERVICES TRAINING TRAVEL OUT OF COUNTY GENERAL OFFICE SUPPLIES COMPUTER RENTALS MACHINE MAINTENANCE MICROFILMING GENERAL OFFICE SUPPLIES DUES & SUBSCRIPTIONS INSURANCE -NOTARY BONDS GROUP INSURANCE MEDICAUOTHER SUPPLIES TITLE XX FAMIL.Y PLANNING EQUIPMENT -COPIER LEASE POSTAGE TELEPHONE SERVICES BOOKS -LAW GENERAL OFFICE SUPPLIES PHOTO COPIES/SUPPLIES 194.00 345.00 13.00 10.00 112.00 210.00 702.00 155.00 857.00 4,319.00 617.00 4,936.00 30.00 125.00 6,360.00 113.00 380.00 88.00 3599.00 969.00 4,556.00 38.00 39.00 78.00 540.00 175.00 162.00 203.00 67.00 20.00 47.00 10.00 10.00 p.e, 1 • • • • CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 BDGT ADI.FOR 1/31/01 Fund Effective Cade Date Fund Title Transaction Description Dept Title GL Title Increase Decrease 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND GROUP INSURANCE 2,128.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 1.356.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TOOLS 586.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND SUPPLIES -MISCELLANEOUS 99.00 BRIDGE -PRECINCT #2 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND BUILDING REPAIRS 87.00 BRIDGE -PRECINCT #2 1000 12/3l/00 GENERALFUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 186.00 BRIDGE -PRECINCT #3 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND SUPPLMS-MISCELLANEOUS 28.00 BRIDGE -PRECINCT #3 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TELEPHONE SERVICES 149.00 BRIDGE -PRECINCT #3 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND UTILITIES 9.00 BRIDGE -PRECINCT #3 1000 12/31/00 GENERALFUND REQUIRED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES 1,891.00 BRIDGE -PRECINCT 94 1000 12/31/00 GENERAL FUND REQUIRED BY PAYROLL ROAD AND WORKERS COMP 1,891.00 BRIDGE -PRECINCT #4 ADJUSTMENTS 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 415.00 BRIDGE -PRECINCT #4 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TOOLS 263.00 BRIDGE -PRECINCT #4 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER ROAD AND TELEPHONE SERVICES 152.00 BRIDGE -PRECINCT #4 1000 12/31/00 GENERALFUND, LINE ITEM TRANSFER FIRE MACHINERY 104.00 PROTECTION -MAGNOLIA PARTS/SUPPIJES BEACH 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER FIRE CAPITAL OUTLAY 2,500.00 PROTECTION -MAGNOLIA BEACH 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER FIRE EQUIPMENT -FIRE HOSE 2,604.00 PROTECTION -MAGNOLIA BEACH 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER FIRE PROTECTION -PORT SUPPLIES/OPERATING 266.00 LAVACA EXPENSES 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER FIRE PROTECTION -PORT CAPITALOUTLAY 51.00 LAVACA 1000 12/31/00 GENERALFUND LINE ITEM TRANSFER FIRE PROTECTION -PORT EQUIPMENT-COMMUNICA... 215.00 LAVACA oue:I moi fta 2 CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2000 BOOT ADI.FOR 1/31/01 Fund Effective Code Date Fund Tide Transaction Description 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER 1000 12/31/00 GENERAL FUND LINE ITEM TRANSFER Total GENERAL FUND 1000 5140 12/31/00 CAPITAL PROJECT PARKING LINE ITEM TRANSFER LOT 5140 12/31/00 CAPITAL PROJECT PARKING LINE ITEM TRANSFER LOT Total CAPITAL PROJECT PARKING 5140 LOT Report Total Dept Title GL Title Increase Decrease SHERIFF GROUP INSURANCE 8,385.00 SHERIFF LAW ENFORCEMENT 914.00 SUPPLIES SHERIFF GASOL OOI/DIESEVGR... 103.00 SHERIFF SUPPLIES -MISCELLANEOUS 25.00 SHERIFF BUBAING RENTAL 180.00 SHERIFF MEAL ALLOWANCE 49.00 SHERIFF MISCELLANEOUS 106.00 CRIME VICTIMS SOCIAL SECURITY 63.00 ASSISTANCE CRIME VICTIMS RETIREMENT 62.00 ASSISTANCE CRIME VICTIMS TELEPHONE SERVICES 203.00 ASSISTANCE 27,621.00 27,621.00 NO DEPARTMENT LAND 868.00 NO DEPARTMENT PAVING 868.00 868.00 868.00 28,489.00 28,489.00 o :Moroi 0 0 rWa is To: Calhoun County Commissioners' Court Sh�t'rf -F From: (Department making this request) Date: 01 aq_D' I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason -------------------------------------------------=------------- r Net change in total budget for this department is: g (� Other remarks/justification! APP I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: -v — Date of Commissioners' Coutt approval: Date posted to General Ledger account(s): • • FM Fund Effective Code Date Fund Title 1000 1/31/01 GENERALFUND 1000 1131101 GENERAL FUND Total GENERAL FUND 1000 Report Total CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2001 BDGT ADJ.FOR 1 /31/01 Transaction Description Dept Title GL Title Increase Decrease LINE ITEM TRANSFER SHERIFF BUILDING RENTAL I80.00 LINE ITEM TRANSFER SHERIFF RADIO MAINTENANCE 180.00 180.00 180.00 180.00 I80.00 Dam. I130/01 40 0 0 GENERAL DISCUSSION Commissioner Balajka requested that at the February 12`s meeting we appoint a committee to study museum problems and possible relocation. Sheriff Browning spoke regarding the jail inmate situation. Jails are full and we have a • hard time placing the prisoners. We need to move on with the new jail — felons can't be put in with the general population and women can't be held. Commissioner Finster discussed the possibility that a group is putting in a private facility building on the County's right-of-way in Port O'Connor. He said one title company informed him that when the County accepted the plat, they accepted the roads in it but he doesn't have that in writing. Will have something on the agenda soon. Judge Marshall informed the Court that Chad Bremer, Youth Coordinator of the Extension Service, has resigned and they are looking for a replacement. There was discussion regarding road signs. Judge Marshall said Wesley Abraham with the Dept. of Transportation requested a state highway marker for county roads and wanted to know if we want numbers or names on the signs. The Court wants whatever the road is (these signs are on the State roads to indicate upcoming roads). ACCOUNTS ALLOWED — COUNTY Claims totaling $263,019.62 for 2000 and $3,462,506.98 for 2001 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Balajka, Floyd, Finster and Judge Marshall all - voted in favor. ACCOUNTS ALLOWED — HOSPITAL Claims totaling $1,141,749.95 Operations and $197,085.33 Indigent Healthcare for a grand total of $1,338,835.28 for January, 2001 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Balajka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT ADJORNED AT 12:35 P.M. REGULAR FEBRUARY TERM HELD FEBRUARY 12, 2001 THE STATE OF TEXAS § COUNTY OF CALHOUN § • BE IT REMEMBERED, that on this the 12th day of February, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge . Roger C. Galvan Commissioner, Pet. 1 Michael J. Balajka Commissioner, Pet. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pet. 4 7,74 Shirley Foester Deputy County Clerk 7 % 4 Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. BIDS AND PROPOSALS — FUEL BIDS The following bids were received for fuel beginning February 16, 2001 and ending March 15, 2001. After reviewing said bids a Motion was made by Commissioner Balajka • and seconded by Commissioner Floyd to accept the bid of Diebel Oil Company for fuel to be delivered and of Mauritz and Couey for fuel to be purchased by automated card system. Commissioners Balajka, Galvan, Floyd, Finster and Judge Marshall all voted in favor. • 0 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON UNLEADED GASOLINE $gib PREMIUM UNLEADED GASOLINE $ DIESEL FUEL (LOW SULFUR) $� X APPROXIMATE = TOTAL GALLONS/MO X 3800 = X 4000 = $ (00, D o X 1500 J TOTAL BID PRICE $ b. O O THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUAY 16, 2001 AND ENDING MARCH 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ( J %� ��7�L 01 L �b • .Lr4 e- ADDRESS: A ,�d.Y / / - CITY, STATE, ZIP: PHONE NUMBER PRINT NAME: 1a 9J'1 iU%pis AUTHORIZED SIGNATURE: TITLE: DATE:��J� - �i FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE - TOTAL CALLONSIMO UNLEADED GASOLINE Sn& X 3800 - 1 y 80b PREMIUM UNLEADED GASOLINE 1 / ' / /O X 40W = 1 Nb` o,00 DIESEL FUEL (LOW SULFUR) 1 / 0O X 2500 - 1 7-500, t) TOTAL BID PRICE 1 l W G 8.00 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUAY 16, 2001 AND ENDING MARCH 15. 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: M 46'1(1"7-•a- ADDRESS: 11 /Z YLJ Au Stinl CITY, STATE, ZIP: &, I 1-o ✓Q LN T{ 7 R7 9 PHONE NUMBER: 361 SSL '700`1 PRINT NAME:_ % N f-ly /- /- 411b feet AUTHORIZED SIGNATURE TITLE: FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNI'Y'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: PRICE PER GALLON UNLEADED GASOLINE 1 /.ob MID GRADE 1 U' I PREMUUM UNLEADED GASOLINE 1 /• U b DIESEL FUEL 1 /'^0 LOCATION: 211Z W 4�5-Ni4, Our'I Lt pu/N (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING FEBRUARY 16, 2001 AND ENDING MARCH 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER Maw2,tT_ w 60 fd!'Z ADDRESS: ///tY S y re5 PHONE � u / - ?87 - 7V& 1 PRINT NAME: , AUTHORIZED SIGNATURE:/ • • 776 APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the minutes of October 2nd, 9's and 13u', 2000 meetings be approved. Commissioners, Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Arlene N. Marshall, County Judge • Roger C. Galvan, Commissioner, Pct. 91 Michael J. Balajka, Commissioner, Pct. #2 H. Floyd, Commissioner, Pct. #3 Kenneth W. Finster, Commissioner, Pct. #4 Marlene Paul, County Clerk BIDS AND PROPOSALS - LEASE OF 80 ACRE TRACT AT COUNTY LANDFILL SITE FOR HAY BALING PURPOSES (Bids were opened 1-31-2001 and given to Pat Kalisek with the County Landfill to review and make recommendations). Patricia Kalisek recommended all bids be rejected and re -bid based on the fact that there are important facts missing in the lease agreement and some changes need to be made: Article 4 states that the land must be fertilized. But, to maintain the ground, it takes 2 years to get the grass in the condition it is now and there is nothing in the lease about liability insurance or weed control. There is an expense to the County if not done. A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to reject all bids and have the site supervisor revise the specifications and re -bid. isA Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to amend the Motion and not include the liability insurance requirement. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Vote on the main Motion (requirement of ground cover and maintenance). It takes 1 to 2 weeks to get soil sample results. Re -bidding was set for February 28, 2001. Roger Havlak, Extension Service, is to handle soil samples. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY WASTE MANAGEMENT February 8, 2001 Judge Arlene Marshall Commissioner Roger Galvan Commissioner Michael Balajka Commissioner H. Floyd Commissioner Kenneth Finster Re: Lease Agreement for Landfill Property - Hay Baling isDear Commissioners' Court: I believe it would be in the best interest of Calhoun County Commissioners Court to accept Crenshaw Cattle Co.'s bid for the two-year hay -baling lease. Prior to the 1999 lease, the landfill experienced citation 330.254(a) Additional Vegetation Needed from the TNRCC. Two years later with the proper maintenance we have had no violations. "/ I In 1999 Crenshaw Cattle Co. had Texas A&M perform soil samples and A&M recommended the proper application of fertilizer to be applied. Prior to cutting the application is to be 100lbs. of nitrogen per acre on all areas. On areas of fill 10lbs. of sulfur per acre and 80lbs. of phosphate per acre are needed. On all low unfilled areas there should be 90lbs. of phosphate per acre. Each cut thereafter 100lbs. of nitrogen per acre is to be reapplied. This application normally covers three cuttings In one year. During the past two years Crenshaw applied a herbicide application for weed control on all areas of hay baling and fence lines (not required in the bid). This process is necessary to insure proper ground cover and maintenance of the site. This is a cost savings of $8.15 per acre to Calhoun County. If you feel Crenshaw Cattle Co. is not in the best interest of Calhoun County then I suggest that all bids be rejected and the lease agreement be revised and the new bid be awarded at a later date. Sincerely, Patricia Kalisek EXTENSION SERVICE — COUNTY YOUTH COORDINATOR POSITION Roger Havlak with the Extension Service requested that the Court approve the position announcements for the County Youth Coordinator position vacancy due to the resignation of Chad Bremer so they can start advertising. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to approve the position announcement for Calhoun County Youth Coordinator. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. IPM AGENT POSITION IN CONJUNCTION WITH THE EXTENSION SERVICE Roger Havlak with the Extension Service requested that the County provide office space for a possible new Integrated Pest Management (IPM) agent position within Calhoun, Victoria and Jackson Counties. Jimmy Hayes, a local farmer, also spoke in support of having a local IPM agent and the benefit to the farming industry and the County. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to send a letter of support for an Integrated Pest Management Agent position and add "we will provide office space for a period of three years". Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. G'a&oruk=r��' February 12, 2001 To Whom This Concerns The Calhoun, Victoria and Refugio County Extension Office have recently held several meetings to inform the public of the necessary steps to pursue an Integrated Pest Management Agent position for our region. We, Calhoun County Commissioners' Court, understand that the three county region must commit local funds and provide an office location before our area will be considered a viable candidate. • • • r z We are aware of the tremendous support from our local farmers and ranchers and are pleased that our community and surrounding counties are coming together as one to reach this goal. The agriculture industry is extremely important to our local commerce. Having an IPM agent will be financially beneficial to Calhoun County as a whole. Calhoun County Commissioners' Court would like to express our support for creating and filling this position and that we are committed to providing office space for the new agent. Thank you for your consideration of this matter. Sincerely yours, • Arlene N. Marshall 211 South Mn Street, Suite 217, Port Lavaca. TX 77979 Phone 361-553-4600 Fax 361-553.4603 e-mail:cathoun®tisd.net www.tisd.netl-Calhoun MAGIC RIDGE REFUGE AT INDIANOLA — ACOUISTION OF INHOLDINGS SURROUNDING THE REFUGE BY THE TEXAS ORNITHOLOGICAL SOCIETY Russell Cain, local realtor, said the Texas Ornithological Society requested that he ask property owners to donate or sell their property for the new Magic Ridge Refuge at Indianola. Calhoun County owns Lot 10, Block 500 of the Bayside Beach Highlands Subdivision. A Motion was made by Commissioner Galvan and seconded by Judge Marshall that Calhoun County donate Lot 10, Block 500, Bayside Beach Subdivision to the Texas Ornithological Society. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • FORMATION OF A MUSEUM COMMITTEE Commissioner Balajka, Cherre Cain, local realtor and George Ann Cormier, Museum Curator spoke on the need of a larger Museum. It was suggested that a committee of 10 persons be formed for this purpose. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to appoint a committee to study and look to the future of our museum project, consisting of George Fred Rhodes, George Ann Cormier, Cherre Cain, Michael Balajka, Fred Knipling, Gwen Salyer, Henry Pongratz of Port O'Connor, Lana Wooldridge of Seadrift, Judge Marshall, Don McCam and to be chaired by Cherre Cain. George Fred Rhodes, County Historical Commission Chairman, asked that he not be included as the Historical Commission and the Museum are two separate organizations and he felt there may be a conflict with the two committees and commissioners, though he did offer to help. Cherre Cain said it could be an entity under the Historical Commission and could report back to the Court. Commissioner Balajka stated he would send out a letter to everyone explaining his feelings and position. Commissioners Galvan, Balajka, Finster and Judge Marshall all voted in favor. • Commissioner Floyd voted against —stating it should be an integrated committee with the Historical Commission. -179 CONTRACT FOR YEAR-END AUDIT FOR YEAR 2000 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to enter into an Agreement with Rutledge Crain and Company, PC for the December 31, 2000 year-end audit. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. RENEWAL OF COASTAL LEASE WITH THE TEXAS GENERAL LAND OFFICE A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to authorize the County Judge to sign the Renewal of the Texas General Land Office Coastal Lease No. CL 96002 (Keller Bay). Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Texas General Land Office �0 David Demhurst Commissioner Stephen F. Austin Building 1700 North Congress Avenue Austin, Texas 78701-1495 ?6i0 512-463-5001 February 2, 2001 Calhoun County 211 South Ann Port Lavaca, TX 77979 Re: Renewal Of Coastal Lease No. CL 960002 Dear Sirs: Enclosed are two originals of the referenced renewal of Coastal Lease No. CL 960002 authorizing the use of state owned land for a public use area including walkway, boat ramp, breakwater, and dredging, State Tract No. 77, Keller Bay, Calhoun County. Please have the contracts signed and returned to this office with the one-time filing fee of $25.00. Upon receipt of the signed documents and payment, the contracts will be submitted to the Commissioner for execution and one original will be returned to you. Encl: 2 If you have any questions, please call me at (512) 463-5251. Sincerely, Jim �Ll� row Lease Manager The State of Texas b p e, es ,O��Nrt. NOS,', Austin, Texas RENEWAL OF COASTAL LEASE NO. CL960002 STATE OF TEXAS § § KNOW ALL BY THESE PRESENTS: COUNTY OF CALHOUN § This Coastal Lease No. CL960002 (the "Agreement") is issued by virtue of the authority granted in Chapter 33, TEX. NAT. RES. CODE ANN. and Title 31, TEX. ADMIN. CODE, Chapter 155 and all amendments thereto, and all other applicable statutes and rules, as the same may be promulgated and/or amended from time to time. ARTICLE 1. PARTIES 1.01. In consideration of the mutual covenants and agreements set forth herein, the STATE OF TEXAS, acting by 'and through the School Land Board and its Chairman, David Dewhurst, Commissioner of the General Land Office (the "State"), hereby authorizes Calhoun County (the "Lessee") whose address is 211 South Ann, Port Lavaca, TX 77979- 4249, to use the "Premises" (defined below) for the purposes identified in Article V below. ARTICLE II. PREMISES 2.01. The coastal public land Lessee may use is described as follows: A portion of State Tract Number 77, Keller Bay, Calhoun County, Texas (the "Premises"). The Premises are further described and depicted on Exhibits A, B, and C, attached hereto and incorporated herein by reference. 2.02. Lessee acknowledges and agrees that when any authorized improvements are placed on the Premises, the location of such improvements shall thereby become fixed at such location and shall not be changed except by a written amendment to this Agreement. 2.03. LESSEE HAS INSPECTED THE PHYSICAL AND TOPOGRAPHIC CONDITION OF THE PREMISES AND ACCEPTS THE SAME "AS IS", IN ITS EXISTING PHYSICAL AND TOPOGRAPHIC CONDITION. THE STATE DISCLAIMS ANY AND ALL WARRANTIES OF HABITABILITY, MERCHANTABILITY, SUITABILITY, FITNESS FOR ANY PURPOSE, AND ANY OTHER WARRANTY WHATSOEVER NOT EXPRESSLY SET FORTH IN THIS AGREEMENT. THE STATE AND LESSEE HEREBY ACKNOWLEDGE AND AGREE THAT USE OF THE TERM "GRANT" IN NO WAY IMPLIES THAT THIS AGREEMENT IS FR$E OF LIENS, ENCUMBRANCES AND/OR PRIOR RIGHTS. NOTICE IS HEREBY GIVEN TO LESSEE THAT ANY PRIOR GRANT AND/OR ENCUMBRANCE MAY BE OF RECORD AND LESSEE IS ADVISED TO EXAMINE THE RECORDS 1N THE ARCHIVES AND RECORDS DIVISION OF THE GENERAL LAND OFFICE, 1700 NORTH CONGRESS AVENUE, AUSTIN, TEXAS 78701-1495, AND ALL RECORDS OF THE COUNTY IN WHICH THE PREMISES ARE LOCATED. LESSEE IS NOT RELYING ON ANY REPRESENTATION OR WARRANTY OF THE STATE REGARDING ANY ASPECT OF THE PREMISES, BUT IS RELYING ON LESSEE'S OWN INSPECTION OF THE PREMISES. •CL960002 jcrow newd.doc V 2.1 781 ARTICLE III. TERM 3.01. This Agreement is for a period of five (5) years, beginning on November 2, 2000, and ending on November 1, 2005, unless renewed or terminated as provided herein. ARTICLE IV. CONSIDERATION AND TAXES 4.01. As consideration (the "Consideration") for the right to use the Premises, Lessee agrees to pay the State the sum of Twenty -Five And 00/100 Dollars (S 25.00). The consideration is payable upon execution of the Agreement. No other payment is required. 4.02. In addition to the above, Lessee shall pay and discharge any and all taxes, general and special assessments, and other charges which during the term of this Agreement may be levied on or assessed against the Premises or any improvements constructed or installed thereon (the "Taxes"). Lessee shall pay such Taxes at least five (5) days prior to the date of delinquency directly to the authority, official or entity charged with collection. Lessee may, in good faith and at its sole cost and expense, contest any Tax and shall be obligated to pay the contested amount only if and when finally determined to be owed. ARTICLE V. USE OF THE PREMISES 5.01. A. In connection with Lessee's use of the Premises, Lessee may construct and/or maintain the following improvements: a public boat ramp facility consisting of a 6' x 12' wooden walkway encumbering 72 square feet, a 12' x 15' concrete boat ramp encumbering 180 square feet, a 2' x 200' timber and vinyl breakwater encumbering 400 square feet, and a 15' x 265' dredged access channel encumbering 3975 square feet; for a total encumbrance of 4627 square feet of coastal public land, as depicted on Exhibit C attached hereto and incorporated herein by reference (the "Improvements"). Lessee shall not use the Premises for any other purpose without prior written consent from the State, which consent may be granted or withheld in the State's sole discretion. Lessee is specifically prohibited from using or permitting the use of the Premises for any commercial or illegal purpose. Provided the State does not unreasonably interfere with Lessee's use of the Premises, the State may use or permit the use of the Premises for any purpose consistent with Lessee's use of the Premises. B. Lessee shall comply, and cause its officers, employees, agents, representatives, contractors and invitees to comply, with applicable laws, ordinances, rules and regulations of all governing authorities with jurisdiction over the Premises. Lessee is specifically notified of its need to comply with laws and regulations enacted for the purpose of protecting and preserving public lands and waters. C. Lessee shall permit the State's agents, representatives, and employees to enter into and on the leased premises at all reasonable times for the purpose of inspection and any other reasonable purpose necessary to protect the State's interest in the leased Premises. D. Lessee may not charge any holder of a valid mineral lease or other grant of interest from the State for surface damages for the use of the leased Premises. All such damage payments shall be made directly to the State. Lessee, however, may seek compensation for damages to personal property in an action against the holder of a valid mineral lease or other grant -of -interest issued by the State. This damage limitation in no way limits the liability of third parties in an action at law for damages inflicted upon Lessee by acts of negligence. E. Except a's otherwise provided herein, Lessee shall have the right to file a criminal complaint or institute civil proceedings to protect Lessee's right of possession and leasehold interest in the leased Premises. F. Lessee shall use the highest degree of care and all appropriate safeguards to prevent pollution of air, ground and water in and around the Premises, and to protect and preserve natural resources and wildlife habitat. In the event of pollution of or damage to natural resources in or around the Premises which is the result of an act or omission of Lessee, its officers, employees, agents, representatives, contractors, and/or invitees, Lessee shall immediately notify the CL960002 2 newcl.doc V 2.1 jcrow 782 State and undertake all required and appropriate action to remedy the same. Lessee shall be liable for all damages and/or mitigation to the Premises and public lands and waters as a result of such act or omission. G. LESSEE IS EXPRESSLY PLACED ON NOTICE OF THE NATIONAL HISTORICAL PRESERVATION ACT OF 1966, YPB-89.66, 80 STATUTE,915; §470) AND THE ANTIQUITIES CODE OF TEXAS, CHAPTER 191, TEX. NAT. RES. CODE ANN. 'AND ALL AMENDMENTS THERETO. IN THE EVENT THAT ANY SITE, OBJECT, LOCATION, ARTIFACT OR OTHER FEATURE OF ARCHEOLOGICAL, SCIENTIFIC, EDUCATIONAL, CULTURAL OR HISTORIC INTEREST IS ENCOUNTERED DURING THE ACTIVITIES AUTHORIZED BY THIS AGREEMENT, LESSEE WILL IMMEDIATELY CEASE SUCH ACTIVITIES AND WILL IMMEDIATELY NOTIFY THE STATE AND THE TEXAS HISTORICAL COMMISSION, P.O. BOX 12276, AUSTIN, TEXAS 78711, SO THAT ADEQUATE MEASURES MAY BE UNDERTAKEN TO PROTECT OR RECOVER SUCH DISCOVERIES OR FINDINGS, AS APPROPRIATE. 5.02. A. Lessee's use of the Premises is subject to compliance with the following covenants, obligations and conditions (the "Special Conditions"): I. Lessee shall notify the General Land Office, Corpus Christi Field Office in writing at least sixty (60) days prior to undertaking any maintenance dredging activities occurring during the term of this contract. 2. Depth of the dredged area authorized herein shall not exceed -3 feet below Mean Low Water,is specifically prohibited. 3. All dredged material (spoil) authorized by this instrument shall be placed and contained on private property above the limits of mean high water, and Grantee waives any right to claim ownership of Coastal Public Land as a result of artificial accretion caused by deposition of dredged material. 4. Silt curtains are to be installed prior to beginning any dredging action, and shall be maintained around the perimeter throughout the duration of all dredging activity to minimize turbidity levels within adjacent waters. 5. All maintenance dredging activities are to be confined within the limits of the authorized excavation areas. 6. Propwashing is considered a form of dredging and, as such, is specifically prohibited as a method of creating or maintaining areas of increased water depth. 7. Riprap breakwaters shall be constructed of suitable limestone rock or broken concrete material that is free of metal rebar. 8. If the General Land Office determines that erosion or accretion has occurred as a result of the presence of the breackwater, at a rate which exceeds the then current General Land Office/School Land Board guidelines, such structure shall be removed and the shoreline restored according to the written instructions provided by the General Land Office. B. Prior to undertaking construction or installation of Improvements on the Premises, Lessee shall provide written notice of the terms of this Agreement, including the Special Conditions, to each person or entity authorized by Lessee to perform any such activity on its behalf. Lessee shall retain a copy of each such written notice provided to its agents, representatives, employees, and/or contractors under this provision and, if a dispute arises concerning construction or installation of the Improvements, Lessee shall provide the State with a copy of all applicable notices within ten (10) days of the State's written request. Lessee's failure to maintain and provide each required written notice shall constitute a default under this Agreement. 5.03. If Lessee fails to maintain and/or repair Improvements in good condition and repair, such failure shall constitute a default under this Agreement and the State may, at its option, terminate this Agreement upon written notice to Lessee or pursue a remedy under Section 51.3021, TEX. NAT. RES. CODE ANN. and all amendments thereto. If Lessee constructs improvements other than those authorized in Article V, such improvements shall constitute illegal structures and the State may, at its option, terminate this Agreement or pursue a remedy under Section 51.302, et seq., TEX. NAT. RES. CODE ANN. and all amendments thereto. newdAm V 2.1 jcrow "a 83 ARTICLE VI. ASSIGNMENTS AND SUBLEASES 6.01. LESSEE SHALL NOT ASSIGN THIS AGREEMENT OR THE RIGHTS GRANTED HEREIN, OR SUBLEASE ANY PORTION OF THE PREMISES, IN WHOLE OR PART, TO ANY THIRD PARTY FOR ANY PURPOSE WITHOUT THE PRIOR WRITTEN CONSENT OF THE STATE, WHICH MAY BE GRANTED OR WITHHELD IN THE STATE'S SOLE DISCRETION. ANY UNAUTHORIZED ASSIGNMENT OR SUBLEASE SHALL BE VOID AND OF NO EFFECT, AND SUCH ASSIGNMENT OR SUBLEASE SHALL NOT RELIEVE LESSEE OF LIABILITY UNDER THIS AGREEMENT. ARTICLE VII. INDEMNITY 7.01. LESSEE AGREES TO INDEMNIFY AND HOLD THE STATE, ITS SUCCESSORS, ASSIGNS, OFFICERS, AGENTS, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES (THE "INDEMNIFIED PARTIES") HARMLESS FROM AND AGAINST ALL CLAIMS, PROCEEDINGS, ACTIONS, DAMAGES, JUDGMENTS, LIABILITIES, AWARDS AND EXPENSES WHATSOEVER, INCLUDING STRICT LIABILITY CLAIMS (THE "CLAIMS") WITHOUT LIMIT AND WITHOUT REGARD TO THE CAUSE OR CAUSES THEREOF OR THE NEGLIGENCE OF THE INDEMNIFIED PARTIES, THAT MAY BE BROUGHT, INSTITUTED OR AWARDED ON ACCOUNT OF OR GROWING OUT OF ANY AND ALL INJURIES OR DAMAGES, INCLUDING DEATH, TO PERSONS OR PROPERTY RELATING TO OR RESULTING FROM, DIRECTLY OR INDIRECTLY: (1) ANY OCCURRENCE IN, UPON, AT OR FROM THE PREMISES OR ANY PART THEREOF, OR (11) THE USE OR OCCUPANCY OF THE PREMISES OR ANY PART THEREOF, TOGETHER WITH ANY AND ALL LOSSES THERETO, INCLUDING, WITHOUT LIMITATION, ALL COSTS OF DEFENDING AGAINST, INVESTIGATING AND SETTLING THE CLAIMS. IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION 7.01 IS AN INDEMNITY BY LESSEE TO INDEMNIFY AND PROTECT THE INDEMNIFIED PARTIES FROM THE CONSEQUENCES OF THE INDEMNIFIED PARTIES' OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS A CONCURRING CAUSE OF THE CLAIM. THIS INDEMNITY SHALL HAVE NO APPLICATION TO ANY CLAIM WHERE THE CLAIM RESULTS FROM THE SOLE NEGLIGENCE OF THE STATE. LESSEE'S OBLIGATION OF INDEMNITY SET FORTH HEREIN SHALL SURVIVE EXPIRATION OF THIS AGREEMENT. ARTICLE VIII. DEFAULT, TERMINATION AND EXPIRATION 8.01. If Lessee fails or refuses to remedy a default under this Agreement within thirty (30) days of the State's written notice specifying such default, the State may terminate this Agreement by sending written notice of termination to Lessee in accordance with Article IX. Upon the effective date of such notice, this Agreement shall terminate and neither parry shall have any further rights or obligations except for those accruing prior to the effective date of termination and/or those which specifically survive termination of this Agreement. 8.02. Unless waived in writing by the State prior to termination of this Agreement, Lessee shall, within one hundred twenty (120) days from the termination date, remove all personal property, structures and improvements (including, without limitation, the Improvements) from the Premises and restore the Premises (and all other property affected by Lessee's removal activities) to the same condition that existed prior to the placement, construction, or installation thereof on the Premises. Lessee's activities shall be conducted in accordance with General Land Office guidelines in effect at the time of such activity, including, without limitation, specific techniques required for protection of natural resources and mitigation, or payment in lieu of mitigation, for damages resulting from removal activity. Upon such termination Lessee shall notify the State in writing within ten (10) days following completion of Lessee's removal and restoration activity. Lessee's obligations to perform or undertake any specific activity under this Agreement, including the foregoing removal provision, shall survive termination of this Agreement. ARTICLE IX. NOTICE AND INFORMATION REQUIREMENTS 9.01. A. Any notice given under the terms of this Agreement shall be in writing and either delivered by hand, by facsimile or sent by United States first class mail, adequate postage prepaid, if for the State, to Deputy Commissioner, Asset Inspection, 1700 North Congress Avenue, Austin, Texas 78701-1495, and if for Lessee, to Calhoun County, 211 South Ann, Port Lavaca, TX 77979-4249. Any parry's address may be changed from time to time by such party by giving notice as provided above, except that the Premises may not be used by Lessee as the sole notice address. No CL960002 4 newd.doc V 2.1 jcww V14-06vo change of address of either party shall be binding on the other party until notice of such change of address is given as herein provided. B. For purposes of the calculation of various time periods referred to in this Agreement, notice delivered by hand shall be deemed received when delivered to the place for giving notice to a party referred to above. Notice mailed in the manner provided above shall be deemed completed upon the earlier to occur of (i) actual receipt as indicated on the signed return receipt, or (ii) three (3) days after posting as herein provided. 9,02. Lessee shall provide written notice to the State of any change in Lessee address within ten (10) business days of such change. 9.03. Lessee shall provide the State with information reasonably requested in writing within thirty (30) days of such request. ARTICLE X. MISCELLANEOUS PROVISIONS 10.01. Neither acceptance of Consideration or any other sum payable under this Agreement (or any portion thereof) by the State, nor failure by the State to complain of any act or omission of Lessee, shall constitute a waiver by the State of its rights under this Agreement. Waiver by the State of any covenant, duty or obligation of Lessee under this Agreement shall be in writing and signed by a duly authorized representative of the State. Waiver by the State shall be limited to the act or omission specified in writing and shall not constitute a waiver of any other covenant, duty or obligation of Lessee under this Agreement, whether of the same or different subject matter. 10.02. All monetary obligations of the State and Lessee (including, without limitation, any monetary obligation for damages for any breach of the respective covenants, duties or obligations of either party hereunder) are performable exclusively in Austin, Travis County, Texas. 10.03. This instrument, including exhibits, constitutes the entire agreement between the State and Lessee and no prior written or oral or contemporaneous oral promises, warranties or representations shall be binding. This Agreement shall not be amended except by written instrument signed by the State and Lessee. CL960002 5 newcUm V 2.1 jcrow "cis CL960002 jcrow ncwcl.doc V 2.1 47 l a ..:fir � . • r� N ; Z. f 2 0 tlY u 5 I Xf 4 M1 s osl IF Y 11 • iw:n_—.ten.._ _ _ 47 EXHIBIT A SEE NOTES MR NELLER AND COX BATS ON County of Calhoun No. 2R -423 SUBMERGED AREA NAP NO. zees-xnn. CL960002 UEr.* I•. . OIfEx3. I.xO c•s- .yAlppr C ms • .uA crnu ..ne .>wuoNr..:ouursno.r. 78 I e•w rACC Irr n(r�9^G SWIICV.0 �4 CURVE DATA g 20.62' 6 G 69' 00'00- t6 1m 31 X'zGO 5 fbR X,SVS) aroo e z•x Of's 3.oe 3•ts ScaLB: rr44o �s WALKWAY) ` (SEE SHEET 2 FOR PINT) CONCRETE Boafr�turu' SHEET 2 CaSM1C eNK�Kr 2. X 2001 . t mR cow-nn VAXKM BREAKWATER . (SEE SHEET 4 FOR DETAA.S) DISTANCE END YOLUME CUMUUTWE �TIO ' BET�'.'�EN R AREA sf B 0 ME. 0+00 63 0+-45 45 62 104.2 1042 0+81 36 50 74.7 178.9 1+00 19 50 352 214.1 1+50 50 48 90.7 304.8 2+00 50 40 81.5 396.3 2+50 50 15 50.9 4372 2+65 15 0 4,2 441.4 (SAY 445 C1 EXHIBIT C County of Calhoun CL960002 GRANGE ORM NO.2 (Re ud Broakw.t*rXh=ne1 P150 Kdw Bey Bat Pang Fairy. TP.W h*a 0103D(A)9S43.372-0" ClUx Hos Puk M%,C&Da Caa*/ Taos Qab Nn 9254MS) VERIZON'S REQUEST FOR RIGHT-OF-WAY EASEMENT IN PRECINCT #1 • A Motion was made be Commissioner Galvan and seconded by Commissioner Floyd to approve Verizon's request for a right-of—way easement on Ocean Drive in Precinct #1. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Commissioner BaNka stated he was checking on legalities of forcing them to bore instead of doing open cuts. 789 VERIZON Southwest Incorporated VERIZON NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER. COURT OF Calhoun COUNTY ATTENTION: COUNTY JUDGE January 30, 2001 Formal notice is hereby given that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, as follows: VERIZON proposes to place buried cable as follows: Beginning approximately 250' North of the intersection of 241h St. and Ocean Drive. At this point, VERIZON will begin extending cable South for an approximate distance of 2000 feet; Cable will be placed 6 feet inside the West Right -of -Way of Ocean Drive; all cable will be placed at a minimum depth of 30 inches. See attached Sketch. The location and description of this line and associated appurtenances is more fully shown by five (5) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the VERIZON Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after -February 20, 2001. VERIZON SOUTHWEST INCORPORATED By Q—,� Eileen Humphreys Supervisor - Access Desim Address 223 North Colorado Port Lavaca, TX 77979 • • 7-50 VERIZON'S REQUEST FOR RIGHT-OF-WAY EASEMENT IN PRECINCT #4 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to approve Verizon's request for a right-of-way easement on Lane and Wittnebert Roads in • Precinct #4. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. WO-05-01 12:07pm From- T-161 P.02/03 F-692 VERIZON Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION VERIZON January 16, 2001 TO THE CONOMSIONM COURT OF Calhoun COUNTY ATTENTION: COUNTY JUDGE Formal notice is hereby Sim that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift . Texas as follows: VERTLON proposes to place buried cable as follum: Beginning approxhaately at the intersection of Lane Rd. and Whtnebert Rd_ At this point, VERIZON wig begin extending cable • West for an approximate distance of2000 feet.; Cable will be placed 6 feet inside the North Right -of - Way of Wittnebert Road. All cable will be placed at a minimum depth of30 inches. See attached Sketch. The location and description of this line and associated appurtenances is more fully shown by five (5) copies of drawings attached to this notice. The line wr71 be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the VERIZON Southwest Incorporated does not ate a waiver, suucnde, abandonment or impairment of any property tights, tzambise, easea%=4 license; authority, (permission. privilege or light now granted by law or may be granted in the fttture and any provision or provisions so construed shall be null and void. Construction of this line will begin on or atter_Jarurary 25, 2001. VERIZON SOUTHWEST INCORPORATED By tl&� SzL� Ell= Humphreys Supervisor - Access Desism • Address 223 North Colorado Port Lavaca, TX 77979 361/552-2355 '792 11 • • MA0-05-01 12:07pm From- l o 1w t5s. 200G, FAA AREA COUNTY TYM. RO& SEC. TAX QfST. CAL .► n J H T-161 P.03/03 F-632 L A, RM. 1" u Re;s-r F_ �-i m '4'93 RESOLUTION — HOMESTEAD EXEMPTION A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to pass the following Resolution Authorizing Homestead Exemption of Twenty Percent • (20%) for the year 2001. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 11.13(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead • exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,000.00) to be effective for the 2001 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction. ADOPTED THIS 12ih DAY OF FEBRUARY, 2001. Judge Roger C. alvan M chael Balajka Calhoun C unty Co tssioner, Pct. 1 Calhoun County Commissioner, ct. 2 J / -1 e H. Floyd _Kenneth Finster Calhoun County Commissioner, Pct. 3 Calhoun County Commissioner, Pct. 4 Attest: Aft Marlene Paul, County 794 BIDS AND PROPOSALS — LAW ENFORCEMENT LIABILITY INSURANCE A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to approve the specifications as issued and authorize the County Auditor to advertise for bids for law enforcement liability insurance. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. (Bids are to be opened in the County Judge's Office on March 23, 2001 and considered by the Court on March 30, 2001) • CALHOUN COUNTY, TEXAS • LAW ENFORCEMENT LIABILITY INSURANCE SPECIFICATIONS Policy Effective April 2, 2001 Page 1 of S ��5 '2-OS-201 9:28AM FROM CALHOUN CO. AUDITOR 361 553 4614 GENERAL INFORMATION P.3 • 1. Company Eligibility: A. All bids must include the name of the insurance company, which must have a General Policyholders Rating of Class X or better as published by Beat's Key Rating Guide, latest edition, or the equivalent. B. The insurance company should be authorized to do business in the State of Texas (not mandatory, but preferable). C. All proposed policies must be non -assessable. 2. "Sealed Bid" - Bids should be submitted in a sealed envelope plainly marked SEALED BID - LAW ENFORCEMENT LIABILITY INSVRANCE. Bids will be received in the office of the County Judge, 211 S. Ann, Port Lavaca, Texas 77979, until 10:00 A.M. Friday. • March 23, 2001, at which time and place they will be opened and available for study until the Commissioners' Court considers them on March 30, 2001. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bid will be most advantageous to the County. Where bids are sent by mail, the bidders shall be responsible for their delivery by the date and time set for the closing of bid acceptance. If the mail is delayed beyond the date and time set for the bid closing, bid thus delayed may not be considered. 3. For necessary inspections or additional information, please contact Ben H. Comiskey, Jr., Calhoun County Auditor, 201 W. Austin, Port Lavaca, Texas 77979, (361) 553-4610. 4. Premiums quoted are to be inclusive of any taxes, stamping or other applicable fees. Page 2 of 5 • '796 2-06-201 9:28AM FROM CALHOUN CO. AUDITOR 361 5S3 4614 GENERAL POLICY CONDITIONS • The following conditions apply to all policies: 1. Named Insured and Address P. 4 See attached details for each coverage. mailing Address for Policies Endorsements Bills 201 W_ Austin Port Lavaca, Texas 77979 2. Term of Policies Effective dates are specified with each coverage type in the pages that follow. Policies are to be quoted on a three year term, where permissible, subject to annual installment payment of premium. 3. Cancellation by Company Because of the time that would be required to replace insurance by use of competitive quotations, each insurance company must agree by policy endorsement or letter not to cancel or non -renew any policy without 45 days advance notice (except for non-payment of premium). 4. Dividend Plans • Dividend plans with repect to any coverage may not be quoted. Page 3 of 5 797 2-06-201 9:29AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.5 • LAW ENFORCEMENT LIABILITY INSURANCE Name of Insured: County of Calhoun and Calhoun County Constables, County of Calhoun Justices of Peace and Probation Officers, and Calhoun County Sheriff's Department Address: Calhoun County 201 W. Austin Port Lavaca, Texas 77979 Contact Person: Ben H. Comiskey, Jr., County Auditor (361) 553-4610 Additional Insured State or Political Subdivisions: County of Calhoun, TX Coverage: Comprehensive law enforcement liability insurance on an occurrence basis. Effective date: 4-2-01 Term: One year Limits: $1,000,000 each occurrence '2,000,000 annual aggregate 1,000,000 defense costs 1,000,000 defense costs aggregate • Deductible: $5,000 each wrongful act Retroactive coverage: For any wrongful act committed during the retroactive period if claim is first made during the policy period. Retroactive period from: 4-2-92 to: 4-2-93 Coverage for non -monetary damages: Company will afford defense for any actions, claims, suits or demands seeking relief or redress in any form other than money damages and indemnification for any costs, fees or expense which the Insured shall become obligated to pay as a result of an adverse judgement for injunctive or declaratory relief. Page 4 of 5 L' wr 2-06-201 9:29AM FROM CALHOUN CO. AUDITOR 361 553 4614 P.6 • LAW ENFORCEMENT LIABILITY INSURANCE (Continued) is is Insurance History: Agricultural Excess & Surplus Co. 4/2/00 to 4/2/01 Policy #PL1415611 Limits: $1,000,000 ea.occur/$2,000,000 agg./ $1,000,000 defense agg. Premium: $16,238 Deductible: $5,000 General Star Indemnity Co. 4/2/99 to 4/2/00 Policy #IYA803895 Limits:$1,000,000/$1,000,000/$1,000,000 Premium: $17,306 Deductible: $5,000 Agricultural Excess & Surplus Insurance Co. 4/2/98 to 4/2/99 Policy #PL 2291886 (occurrence basis w/ end.for retro. period 4/2/92 to 4/2/93) Limits:$1,000,000/$1,000,000/$1,000,000 Premium: $19,291 Deductible: $5,000 Premiums include tax, stamping fees, etc. No cancellation, refusal or non -renewal. Page 5 of 5 099 SHERIFF'S DEPARTMENT — SURPLUS/SALVAGE A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to declare the following listed items at the Sheriff's Department as surplus/salvage. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. LIST OF INVENTORY FROM N.I.D FEBRUARY 2001 MODEL SERIAL 1. SHARPS MICROWAVE OVEN R-5350 09816 2. MICROTEK SCAN MAKER MRS600-ZS 5-455-700298 3. POWER PACK NONE NONE 4. (2) KEY BOARDS, (2) MOUSE EXTRA CABLES NONE NONE 5. SHREEADER BOSTO NONE 6. PANASONIC VCR PV-1540 F5SAS2800 7. GOLD STAR TV BMX-200 KB808-17506 8. EPSON PRINTER T10FA 411073 9. SMITH CORONA TYPEWRITER P 5-A NONE 10. ICE CHEST TAG ALONE NONE NONE 11. COMPACT COMPUTER A331HEV30442 12. COMPACT COMPUTER A404HEV2002 13. MONITER NEC3FGR 4613238MA 14. MONITER NEC 22M20990A 15. HIGH BACK CHAIR BLACK NONE NONE JP PCT #3. JP PCT #4. JP PCT #5. MONTHLY REPORTS • • JP #3, JP #4 and JP #5 presented their monthly reports for January, 2001 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said reports be accepted. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • BUDGET ADJUSTMENTS — EMERGENCY MANAGEMENT — JP PCT #5 — DISTRICT CnIIRT-R&R PCT #4-DISTRICT AT nRNF.V-CAPTTAT. A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. sclo BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court I is From: �J ' 11�MGcRl �wl-- (Department making this request) Date: 12 _r7 --V I I request an amendment to the aej^l budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason (�3o-S�Po� [tea ��g Pow ►00��1 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 301 suDaaT AUMMM NT Ra4oseT Tot Calhoun County Commissioners' Court l From:/YIZ�� o,rl �� rrcz_ (/�o ,30� (Ds tent 4iRing th s request) Dates ��_ 6 --y/ I request an amendment to the Uo/ budget for the year following line items in my departments aL Aoaotmt_i�_ (0 3Soo -- Account Name --- Net change in total budget for this departa4int is: other remarks/justification: Amendment -- Amount ---_-- Reason I understand that my budget cannot be amended as requested until Coaissioners' Court approval is obtained. Signature of official/dapartment heads Date of Commissioneral Court approval: �_ /�_ G • Date posted to General Ledger aocount(a)s 802 (iDUDGET AMENDMENT REQUEST t To: Calhoun County Commissioners' Court •From: partm t makin this request) Date: /�,JJ -- I I I request an amendment to the a7 O( budget for the (year following line items in my department: Amendment GL Account Account Name Amount for this department In total budget - for t2115 Sep a: L:S eIlt 15: Other remarYs.,juszification: i understand that my budae•_ cannot be amender as cec.:eszgd until _ohm-ssioners' Court apprcval is obtained. Signature of official/department head: Date of Comm i»ionc;•nI Court approval: Date seed to General Ledger account(s): • 303 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L�X�. &kj-2� (Department making this request) Date: a_I_0I I request an amendment to the ) budget for the (year) following line items in my department: GL�Account �#� AccoLmt-Name--- IVQCAC,i a Net change in total budget for this department is: Other remarks/justification: Amendment AmountReason_�� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 804 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Pk, PC,;�- LI (Department making this request) Date: 4—t{—V I request an amendment to the �o °� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 5-t.3— 51LM9 c�� N 2 MAN >.,,;. r{tl�'•E�I Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 305 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: L 3)-01 I request an amendment to the budget for the year following line items in my department: GL^Account _#_ Dc�►- Y-9�-to Amendment Account Name Amount _Reason 3-3 va- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDME;W REQUEST +� To: Calhoun County Commissioners, Court Court \ • From: [ -,I" From: l_,'I(-UI(- <000J (Department making this request) Date: I request an amendment to the o)-O.o� budget for the year following line items in my department: Amendment GL Account # -- Account Name Amount ------- Reason. ----- 51t�o-G9gs1 30 123 1. v �3 0 I- Li • Net change in total budget for this department is% — Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 307 I • *DUN COUNTY, TEXAS • Unposted Budget nsactions - EXPEND.AMDMTS FOR 2/12/01 Fund EJFective Code Date Fund Title Transaction Description Dept Title GL Title Increase Decrease 1000 2/12101 GENERAL FUND BALANCE DUE FOR 2001 DISTRICT COURT CONTRIB. TO EXP. - DIST. 653.00 JUDGES 1000 2112/01 GENERALFUND BALANCE DUE FOR 2001 DISTRICT COURT LEGAL SERVICES -COURT 653.00 APPOINTED i 1000 2/12/0I GENERALFUND DUES INCREASE JUSTICE OF GENERAL OFFICE SUPPLIES 10.00 � PEACE -PRECINCT #5 1000 2/12101 GENERALFUND DUES INCREASE JUSTICE OF DUES 10.00 PEACE -PRECINCT #5 1000 2/12/01 GENERALFUND POSTAGE REIMB. BY HOT DISTRICTATTORNEY POSTAGE 33.00 CK RESTITUTION 1000 2/12/01 GENERALFUND REQUIRED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES 49.00 BRIDGE-PRECINCT#4 - 1000 2/12/0) GENERAL FUND REQUIRED BY PAYROLL ROAD AND WORKERS COMP 49.00 BRIDGE-PRECINCT#4 ADJUSTMENTS 1000 2112/01 GENERALFUND SEE P0#10024, DTN CORP. EMERGENCY PROGRAM SUPPLIES 408.00 MANAGEMENT I000 2/12101 GENERAL FUND SEE PO# 10024, DIN CORP. EMERGENCY DUES 408.00 MANAGEMENT 1000 2112/01 GENERALFUND SEE PO#10023 EMERGENCY MACHINE MAINTENANCE 177.00 MANAGEMENT 1000 2/12/01 GENERALFUND SEE PO#10023 EMERGENCY RADIO MAINTENANCE 177.00 MANAGEMENT 1000 2/12/01 GENERALFUND CORRECT TO ACTUAL TRANSFERS TRANS.FROM 330.00 TANS -PRECINCT RB SUPPLY i Total GENERALFUND 1,660.00 1.297.00 1000 5160 2/12/01 CAPITAL PROJECT TAX CORRECT TO ACTUAL NO DEPARTMENT TRANS.TO GENERAL 330.00 ANTICIPATION NOTES FUND -PRECINCT RB SUPPLY Total CAPITAL PROJECT TAX APPROVi-. 0.00 330.00 5160 ANTICB'AITON N077SReport Total 4.-„ 1.660.00 1,627.00 FEB i 2 2001 00 O FnR i - o C • 8� ey a m � z z r 0 0 Z m V ® i ^' n o �Y9 c • C m 8 $ 8 8 I $ o 0 0 ACCOUNTS ALLOWED — COUNTY Claims totaling $948,565.44 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. GENERAL DISCUSSION Judge Marshall mentioned that Alcoa has asked for a meeting on February 26, 2001 regarding the Super Fund and to discuss the Six Mile Park and asked that we have an • attorney present. She was going to contact Ty Zeller. Commissioner Floyd notified the Court of a hearing tomorrow at 9:00 A.M. regarding the culvert incident. THE COURT RECESSED UNTIL 1:30 P.M. THIS AFTERNOON R �-1 309 JOINT MEETING RTPH CALHOUN COUNTY NAVIGATION DISTRICT - ENGINEERING REPORT ON INDIANOLA/MAGNOLIA BEACH SHORELINE STABILIZATION PROJECT ' Present at the meeting were the Navigation Board Members, David Roberts, attorney, Jimmy Tyree of the Texas General Land Office and Mark Mazok and Jeff Zhal with is and Moore Engineering firm. Mark Mazok said they have performed several surveys and graphics and collected geotech soil samples along the project reach, collected sand sediments to do analysis, looked into water interaction — wind and vessel generated waves — in the overall project reach from Powderhorn Lake to the residential section of Indianola Beach. He discussed the problems and listed the options for stabilizing the shoreline. For North Reach — Phase I, he recommended the beach nourishment and for South Reach — Phase 2, recommended bulkhead or revetment system. The Court and Board members decided to form a committee of two commissioners, Commissioners Floyd and Galvan and two Navigation District Board members, Randy Boyd and J. C. Melcher, Jr., with Mr. Van Borssum as overseer and Leroy Belk as advisor, to decide what to do and do a small portion first. The Court and Navigation District will hold a Joint Meeting in 30 to 60 days. 0 ;RECOMMENDATIONS REPORT INDIANOLA-MAGNOLIA BEACH SHORELINE STABILIZATION PROJECT • CALHOUN COUNTY, TEXAS PREPARED FOR TEXAS GENERAL LAND OFFICE AND CALHOUN COUNTY NAVIGATION DISTRICT 'February 2001 17i0 L LID L L L L . ENGINEERING RECOMMENDATIONS REPORT INDIANOLA-MAGNOLIA BEACH SHORELINE STABILIZATION PROJECT Executive Summary The Indianola -Magnolia Beach area is located along the southwest shore of Matagorda Bay between Indian Point and the mouth of Powderhorn Lake. The project shoreline is approximately 3.4 miles in length and .is referred to as the "project area." The beach in the project area is eroding at a rate of 2-3 feet per year (Morton, 1998). It is presumed that the major causes of the erosion are wind -generated waves and ship wakes from vessels passing through the Matagorda Ship Channel. Continued erosion threatens an adjacent county road, numerous recreation areas, marshes, and historical sites. A beach profile is the result of the balance of destructive versus constructive forces. On a "loose" sand beach (barrier island) the sand is transported onshore or offshore depending on the seasonal wave climate. When the beach material is somewhat cohesive, the beach profile will act differently from that of a "loose" sand beach. There are a number of active and inactive oyster reefs in Indianolia- Magnolia Beach area. These oyster reefs behave like an armor layer. The geotechnical investigation also indicated that there is a cohesive clay/silt layer approximately 5.0 ft below the existing bay bottom. These conditions indicate that there will not be a storm beach response. The oyster reefs and cohesive layer provide a hard boundary in the beach surf zone and result in a milder beach profile than that of a "loose" sand beach. At Indianola -Magnolia Beach, the material that comprises the beach scarp and the road foundation is a very fine sand/silt. Unlike a "loose' sand beach, this material does not participate in the onshore/offshore sediment transport. Due to its fineness, once the material is suspended by waves it is lost to the bay. The shoreline retreat at Indianola -Magnolia Beach seems largely due to continuous loss of this fine material. Therefore, protecting the fine material from being removed to the bay is the key to reducing the shoreline retreat at the Indianola - Magnolia Beach. The project is divided into two separate reaches. The North Reach extends from Indian Point south to FM 316. The shoreline consists of a beach characterized by sand and shell with an eroded scarp in some locations. The South Reach, from FM 316 to the mouth of Powderhom Lake generally consists of eroded sand and shell beach lined with concrete debris for erosion control. In this reach, the shoreline has eroded back to the debris line, meaning that there is essentially no beach. This division of the project area also reflects the type of property ownership. The North Reach mainly consists of public property while the South Reach is divided into smaller, privately held parcels. Report - Eng Recommentlations (2.06-Otj.tloc 02 O7101 URS CORPORATION 311 I ENGINEERING RECOMMENDATIONS REPORT • INDIANOLA-MAGNOLIA BEACH SHORELINE STABILIZATION PROJECT The recommendations for the shoreline stabilization are based on the following desired outcome and estimate cost as defined in the Project Goal Summary and the detailed analyses performed for this study. The desired outcome (goals of the project): • Stabilize the bay shoreline without the loss of its public use; and, • . Protect public and private land, historical sites and County Road 111 against losses caused by the shoreline retreat. The estimated cost ranges from $2,500,000 to $3,500,000. URS recommends a two phased approach to the project because of the budget constraints and the conditions of the shoreline. Phase I (North Reach) requires immediate protection of the unprotected beach while Phase II (South Reach) may be implemented as funds become available because the concrete debris provides a measure of protection. Phase I (North Reach) begins at Station 90+00 Oust southeast of the Monument) and ends at Station 185+00 (end of unprotected beach). Phase II (South Reach) • addresses the shoreline from the Monument to Powderhorn Bayou. Phase I (North Reach) The beach nourishment alternative is the most viable option for this reach of shoreline. Beach nourishment provides the highest level of recreational benefit while providing the needed armoring to stop the erosion of the existing shoreline. The selected fill material will be a coarser sand than what is currently on the beach and should reduce the erosion rate below its historic rate of 2-3 ft/year. The capital improvements that are required for the Phase I include two end groins, beach fill, and artificial oyster reefs. The groins are rubble -mounds of crushed concrete core fill and limestone armor stones. The beach fill consists of placing sand on the beach in a defined template (Top elevation +4.0 ft, length 75 ft, and end slope 101-1:1V). URS recommends using shell for the final cover layer. Prior to the beach fill operation, approximately 26,400 cubic yards (1.0 ft cover layer over 9,500 If) of shell from the beach may be removed/stockpiled and then spread over the site as the final 1.0 ft of fill. In addition, URS recommends installing oyster reefs in the area. Artificial oyster reefs will enhance the production of shell in the area. The shell will provide the material to continue process of building the marl beach. The cost for Phase I is $3,203,100. If the decision is made to proceed with the beach nourishment and the final • design begins in late February, then construction may begin by August 1, 2001. Report - Eng Recommendations (2-06-01).doc 02/07/01 URS CORPORATION 1i2 ENGINEERING RECOMMENDATIONS REPORT INDIANOLA-MAGNOLIA BEACH SHORELINE STABILIZATION PROJECT Phase II (South Reach) The concrete debris that currently protects the shoreline provides a degree of protection for the shoreline. Thus, the segment is not in immediate need of stabilization. The current situation provides limited access to the shoreline and is aesthetically unappealing. In the alternative analysis several options were considered to replace the concrete debris. The two most cost-effective options are a bulkhead retaining wall ($180/I1) and revetment system consisting of articulated block mats ($200/If). Of these two options, only the revetments system allows direct access to the bay. The estimate cost for Phase II utilizing a revetment system is $1,920,600. THE COURT ADJOURNED AT 3:05 P.M. SPECIAL FEBRUARY TERM HELD FEBRUARY 14, 2001 THE STATE OF TEXAS • COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 14th day of February, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finstei Shirley Foester County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. REDISTRICTING 2001 Judge Marshall said that those invited to this meeting were Allison Bass and Associates who sent a proposal; Tom Pollan with Bickerstaff, Guinn and Moms who sent a letter; • Rolando Rios who sent paperwork in March; Precision Analyst and Pat Kennedy with Golden Crescent. Attending were Tom Pollan and Pat Kennedy. Pat Kennedy stated that the Golden Crescent Regional Planning Commission is assisting and advising in the redistricting effort for 2001 as they are not attorneys. ,313 Tom Pollan said that as a result of the census, new information is applied to the commissioners precincts and if there is over a 10 % variance, that triggers the need for redistricting; also, Section 2 and Section 5 of the Voting Rights must be considered. He suggested adopting a plan that insulates you under Section 5 and Section 2. Commissioner Floyd stated more than cost in hiring someone to do our redistricting, we must consider qualifications and service, but cost has to be reasonable. Court needs to reach consensus on what is critical in our redistricting and prioritize that. Mr. Pollan said that the plan needs to be adopted before the public hearing process — within 3 weeks — and have a court reporter at the public hearing. The plan should be submitted to the Justice Department at the end of summer. The cost to hire Bickerstaff is approximately $15,000.00. The cost for Golden Crescent is up to $10,000.00 with no legal counsel. No action was taken by the Court. THE COURT ADJOURNED AT 11:30 A.M. SPECIAL FEBRUARY TERM HELD FEBRUARY 16, 2001 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 16th day of February, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: • Judge Pro -Tern Kenneth W. Finster presided in the absence of Judge Marshall, Commissioner Galvan gave the Invocation and Judge Pro -Tern Finster led the Pledge of • Allegiance. TAX ASSESSOR — COLLECTOR ANNUAL REPORT AND DISTRICT CLERK MONTHLY REPORT The Tax Assessor -Collector presented her annual report for year 2000 and the District Clerk, her monthly report for January, 2001 and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that said reports be accepted as presented. Commissioners Galvan, Balajka, Floyd and Judge Pro -Tern Finster all voted in favor. 314 Mr. Claude Selby with Calhoun County Shotgun Shooting Sports Project advised the Court of the application to Texas Parks and Wildlife Dept. for a skeet trap grant for Calhoun County 4-H by the Extension Service in the amount of U,050.00 and asked for use of the area west of the parking area at the fairgrounds to put the facility in for the equipment. Seed funds of the grant are provided by their sponsors. Mr. Selby has put up the money with approval of the Texas Parks and Wildlife Dept. so the project can be started and will be reimbursed by the grant. • Mickey Mickel and Peggy Selby, adjoining property owners, submitted a letter agreeing to hold Calhoun County harmless in the event shotgun pellets fall on their property. Sheriff Browning submitted a letter stating it will not interfere with parking. Commissioner Finster suggested an agreement on the use and place of locating the facility inside the city limits and a need to check with the City on the law regarding use of firearms in the city limits. Commissioner Balajka mentioned another option if there is a problem with the location. A Motion was made by Commissioner Galvan and seconded by Commissioner Balajka to authorize County Extension Agent John O'Connell to apply for a grant to Texas Parks and Wildlife Department for the 4-H skeet trap. Commissioners Balajka, Galvan, Floyd and Judge Pro-Tem Finster all voted in favor, A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to authorize the sinning of the Resolution Supporting the Grant Application to the Texas Parks and Wildlife Department for the 4-H gkeet trap. Commissioners Balajka, Galvan, Floyd and Judge Pro-Tem Finster all votedan favor. RESOLUTION RESOLUTION OF CALHOUN COUNTY AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE TEXAS PARKS AND WILDLIFE FOR THE COMMUNITY OUTDOOR OUTREACH PROGRAM; AUTHORIZING CALHOUN COUNTY EXTENSION AGENT JOHN • O'CONNELL TO ACT ON BEHALF OF CALHOUN COUNTY IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF A GRANT IS RECEIVED, CALHOUN COUNTY WILL COMPLY WITH THE GRANT REQUIREMENTS OF THE TEXAS PARKS AND WILDLIFE DEPARTMENT AND THE STATE OF TEXAS. WHEREAS, Texas Parks and Wildlife has available to Calhoun County Community Outdoor Outreach Program grant funds; and WHEREAS, Calhoun County, Texas is qualified to apply for grant funds. NOW, THEREFORE, BE IT RESOLVED BY Calhoun County in Port Lavaca, Calhoun County, Texas; 1 That Calhoun County Extension Agent John O'Connell is authorized to request grant funding and act on behalf of Calhoun County in all matters related to the grant application and any subsequent grant contract and grant projects that may result. 2 That if the project is funded, Calhoun County will comply with the grant requirements of the Texas Parks and Wildlife Department. 3 The grant funds and any grant -funded equipment or facilities will be used only for the purposes for which they are intended under the grant. PASSED AND APPROVED by Calhoun County Commissioners Court on this the 16' day of February, 2001. APPROVED �,^-''�'``'`'// • Arlene Makhal�ounty Judge ATTEST M lene Paul, Calhoun County Clerk 215 S,�PTF OF ?, , /, • 0 F C February 16, 2001 Ms. Darlene Lewis Texas Parks and Wildlife Dept. 4200 Smith School Road Austin, Texas 78744 Re: Texas Parks and Wildlife Department's Community Outdoor Outreach Program Dear Ms. Lewis: On behalf of Calhoun County Commissioners' Court, I would like to thank you for assisting John O'Connell of the Calhoun County Extension Service with the grant application process. Calhoun County has an excellent 4-H Youth Program. Through the efforts of many, we are able to offer our youth the opportunity to have experiences and learn skills in a safe, controlled environment that will benefit them throughout their lives. We, Calhoun County Commissioners' Court believe it is also important to offer the children various programs that will stimulate their minds and help them to make good life -altering decisions. Calhoun County Commissioners' Court strongly supports pursuing the Texas Parks and Wildlife Department's Community Outdoor Outreach Program grant. We believe that the skeet range will further enhance the development of our children as they will learn firearm safety, marksmanship, leadership, good judgement skills and comradeship. for _processing is John O'Connell has our authority to do everything necessary regarding this grant request and will present necessary paperwork to the Commissioners' Court at the proper time. AMfrm Please feel free to contact me should you need additional information. Sincerely yours, Arlene N. Marshall 211 South Ann Street, Suite 217, Port Lavaca, TX 77979 Phone 361-553-4600 Fax 361-553-4603 e-mail:calhoun@tisd.net www.tisd.netl—calhoun • 31163 • • Texas Agricultural Extension Service The Texas A&M University System PO Box 86 * Port Lavaca, Texas 77979 * (361) 552-9747 Voice * (361) 552-6727 Fax February 13, 2001 Honorable Arlene Marshall County Judge Courthouse, 211 S. Ann Port Lavaca, Texas 77979 Dear Judge Marshall: Enclosed for your consideration, please find a grant proposal and supporting documents that are being submitted to Texas Parks and Wildlife Department sponsored grant program, Community Outdoor Outreach Program(COOP). This grant, if awarded will fund the purchase of a pair of skeet traps and one trap trap; and three shotguns to further support the Calhoun County 4-H Shotgun Shooting Sports Project. We ask that you lend your support to this endeavor. In addition, we ask that you consider supporting the development of a trap and skeet range on the property west of the parking area on the Calhoun County Fairgrounds. This facility will support the Calhoun County 4-H Shooting Sports projects. Currently, we offer a shotgun project, which has grown by two hundred percent. This accelerated growth, along with other factors has required the need investigate the development of a skeet and trap range. In addition, we are starting an archery project next month, which is expected to grow just as rapidly. A multi -use facility on county property would serve both projects. The development of this facility will include, the construction of three structures, approximately seven by seven feet square; several concrete or gravel pads; and electricity to operate the traps. Please note that these structures are can be relocated if necessary. The expense for materials and labor will be borne by adult volunteers and parents involved in the shooting sports project through contributions, sponsorships, and fund raisers. If you have any questions concerning this information, please do not hesitate to call me at (361) 552-9747. Thank you in advance for providing the youth of Calhoun County this opportunity. Sincerely, ohn P. O'Connell County Extension Agent -Marine Calhoun County enclosures Extension programs serve people of all ages regardless of socioeconomic level, race, color, sex, religion, disability or national origin. The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating U1/ Texas Agricultural Extension Service The Texas A&M University System PO Box 86, Port Lavaca, Texas 77979 (361) 552-9747 Voice (361) 552-6727 Fax February 10, 2001 Honorable Arlene Marshall County Judge Courthouse, 211 S. Ann Port Lavaca Texas77979 Dear Judge Marshall: We the undersigned adult volunteer leaders and coordinators of the Calhoun County Shotgun Shooting Sports Project pledge our support to acquire materials, labor, and monetary contributions for the purpose of developing a skeet and trap range. This facility will be used for the purpose of educating youth enrolled in the Calhoun County 4-H Shotgun Shooting Sports Program. In addition, this facility will be used by 4-Hers in preparation for district and state-wide skeet and trap competition. Thank you for this opportunity and your consideration in this matter. Sincerely, Claude Selby David Selby Coordinator Coordinator Dr. ve Wilson a��f/r+ t Dr. Lowell Rollins Hairy Fr so cx .L�� 1-09L W zz Mik Pf Y �' ifer �4� Boyd Van cone Extension programs serve people of all ages regardless of socioeconomic level, race, color, sex, religion, disability or national origin. The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating • no Honorable Arlene Marshall County Judge Courthouse, 211 S. Ann Port Lavaca, Texas 77979 February 9, 2001 Dear Judge Marshall: As the owners of the adjacent property, we agree to hold harmless Calhoun County and its elected official in the event pellets fall on our property from use of the 4-H Shooting Sports facility. Signature: • Micky Mickle, landowner Date:_ I• Sincerely Yours, Signature: Peggy Se by, andowner Date: —/Z — b �19 • General Information: The Calhoun County Extension Service will sponsor the Calhoun County 4-H Shooting Sports Initiative. This grant proposal was drafted by John P. O'Connell, County Extension Agent -Marine and Mr. Claude Selby, 4-H Shotgun Shooting Sports Coordinator. Project Description: 1. This project is a request for funds to purchase a pair of skeet traps, a trap trap, and 3 shotguns to further the Calhoun County 4-H Shotgun Shooting Sports project. Funds requested for this equipment total $8,050.00. Three years ago, the Calhoun County Extension Service, along with a group of dedicated volunteers began a'4-H Shotgun Shooting Sports project. Initially, 12 youth enrolled the first year this project was offered. Currently, a total of 29 youth are involved. Next year we estimate a twenty percent in our next year's enrollment. The 4-H Shooting Sports Shotgun Project is open to all local youth. The 4-H Shotgun Shooting Sports project is offered annually by the Calhoun County 4-H program which is supported by the Calhoun County Extension Service, Calhoun County Commissioners Court, Texas Agriculture Extension Service, and a corps of volunteer adult leaders and parents. Additional expansion of the Calhoun County 4-H Shooting Sports will include an archery project, which will be offered in March 2001. Objectives: 2. The objective of this project is purchase equipment to further the objectives of the Calhoun • County 4-H Shotgun Shooting Sports Project. Those objectives are to: 1. Teach youth proper firearm safety. 2. Introduce an alternate sport to youth that is safe, fun and challenging. 3. Provide youth with life skills though hands-on activities. 4. Instill leadership skills. Similar programs that offer youth hands-on learning experiences with firearms don't exist within Calhoun County. Year after year, the number of Texans purchasing hunting licenses continues to decrease. In addition, young Texans are bombarded by media sound bites that portray firearms has not being safe, when in fact improper use of a firearm is unsafe. Therefore, local youth enrolled benefit directly through the skills and knowledge acquired through this program. As interest and enrollment continues to increase. The need to develop a facility to meet the needs of the Calhoun County 4-H Shooting Sports project becomes necessary. In addition, the facilities currently being used may not be available in the future. Because of this, volunteers are working with the Calhoun County Commissioners Court to acquire county property to set up a trap and skeet field to be used by local youth. Priority Elements: 3. Participation in the Calhoun County 4-H Program is open to anyone interested, regardless of age, socio-economic level, race, creed, color, sex, religion, national origin or disability. Three partnerships will be formed. These partners will include: Calhoun County Commissioners Court, Calhoun County Sheriffs Department, Calhoun County Extension Service, Calhoun County 4-H is Shooting Sports Project Coordinators, and adult volunteers. Currently, this project serves 29 youth. It is estimated the 4-H shotgun project will grow by 20 percent next year. One • Project Costs Calhoun County 4-H Shooting Sports Initiative Service Delivery Costs 1. (2) Winchester Western Skeet Trap (refurbished), Model V1574 $3,500.00 2. (1) Winchester Western Trap (refurbished), Model V1577 $3,500.00 3. (2) Remington 1100 12 gauge shotgun $ 600.00 4. (1) Remington 1100 youth 20 gauge shotgun $ 450.00 Total Project Cost $8,050.00 • �21 SINGLES JPEG image 534x321 pixels • •. httpWwww.remington.cofrlrimages/whatsnew/skmt/skmtficid jpg I SKEET FIELD T•rssr Pd•r ..eu•e e � L{OWe Bt I).ntblet Ihntblcs Stations I& 3 L Stations G 7 0 Q2n Ll INN ........ TN I D23 \\ `\ ! \ �.: ' � ' / i J�* / s, � t � J J y: \. tV.y.if� y,,,F r h._ , ':vim � ! 4' '� `! '� ;�' \ s t _ x^ s �r 6 � � � � �,� � _ r2 V 4 �y �. ' 02/09/2001 15:46 FAX 13615526727 • • • Calhoun Co Exten Texas Agricultural Extension Service The Texas A&M University System Calhoun County Extension Office Fax Transmission Sheet Date %, a1%I FAX No. 24'ev TO: FROM 4 PHONE 3e01 frz 97%? FAX # SS Z �0%.27 YOU SHOULD RECEIVE _ff_ PAGE(S) INCLUDING THIS COVER SHEET. COMMENTS: % /1 IF YOU HAVE PROBLEMS WITH THIS TRANSMISSION, PLEASE CALL 361/552.9747 Calhoun County Extension Office P. 0. Box 86, POrt LaVaCa TX 77979 361/552-9747 FAX 361IS52.6727 Q01 325 �rcu mwy02i.i ogIF0Orly 15:46 FA% 13615526727 IT-.ws �;. & � m-41FO Double Sta600a 1 & 2 l of --- -'C-26 Calhoun Co..xt?n... r sw W.�-....�_,. . �AO?e • • 7J6/01 M6 PM 02/09/2001 15:46 FAX 13615526727 Calhoun Co Exten • APPUCATION FORM - COMMUNITY OUTDOOR OUTREACH PROGRAM I. SPONSOR: A Address: B. Federal Tax Identification Code: or 501 (C) (3) or (C) (4) exemption (please include tax number) C. Contact Name & Phone Number. D. E-mail Address: II. PROJECT NAME: III. PROJECT LOCATION: A_ City & County: • B. State Legislative District Numbers. 1. Senate: z House: C. Federal Congressional District Number. IV. FUNDS REQUESTED: A. Sponsor. (your cash, volunteer and in -kind resources) B_ State: (funding being requested from TPWD) C. Total Project (total outlay of funds and resources by all parties: A + B) To am test or my imaatedge and be%*?, d 4mmentWon in tNs appUratldn "s tns and evredl ae apptieaaon has been duly audw¢ed M ale 9gvwT11+9 body or ar gwrov, end ab eyowr agrees to doepy wM a6 program ndes and pradedures if gram a=k=M='s awarded. Signature of Official Authorized In Resolution • Typed Name, Trtle and Telephone Number Date 1604 217% 02/09/2001 15:46 FAX 13815526727 Calhoun Co Exten INS Outreach Program Application Format Where, When & What to Submit The success of a project will depend on the quality and accuracy of the information presented in the application. The following includes all of the documentation required for a complete application. Currently there is $125 million in COOP funds available each year. Minimum grant requests are $5,000; maximum grant requests $30,000. Where to Submit Applications MailingrAddress: Darlene Lewis Texas Parks and Wildlife Department 4200 Smith School Rd. Austin, Texas 78744 5121912-7145 Man to Submit Applications The semiannual application submission deadlines are March 1st and October 1st Applications received or postmarked by the deadline are grouped together and reviewed. Application reviews take approximately two months to complete from the time of submission until funding. Each project is extensively reviewed for eligibility, local and regional needs, and underserved population impacts. The review process will take at least two months to complete - be sure to take this into account when planning your project. Awards will be announced semiannually, on or about May 150 and December 15"'. Sponsors may submit only one application per review cycle (1 cycle/year) and funded applicants can only apply once every two years. What Documents to Submit Documents required for a complete application are identified on the "Application Checklist". Please submit two full sets of all required documentation, separately bound or fastened. (1 original set and 1 copy) �1328 • • • • • 02/09/2001 15:46 FAX 13615526727 Calhoun Co Excen 8 As the duly authorized representative of the sponsor I certify that the sponsor. Has the required "seed" funds or resources available and sufficient for the project as required. 2. Has the legal authority to apply for Outreach assistance, and the institutional, managerial and financial capability to ensure proper planning, management and completion of the project described in this application. 3. Will give the State of Texas, hereafter referred to as "State", through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 4. Will provide and maintain competent and adequate supervision at the project site to ensure that the completed work conforms with the project agreement 5. Will furnish quarterly progress reports and such other information as may be required by the Department 6. Will initiate and complete the work within the applicable time frame after receipt of approval from the Department 7. Will establish safeguards to prohibit employees and volunteers from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 8. Will comply with all State and Federal statues relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88-- 352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681- 1683, and 1685-1686) which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination on the basis of age; (a) any other nondiscrimination provisions in the specific statute(s) under which application for TRPA assistance is being made, and (f) the requirements of any other nondiscrimination statutes) which may apply to the application. 9. Will comply with all applicable requirements of all other State and Federal laws, regulations and policies governing this program- :29 02/09/2001 15:46 FAX 10515526727 Calhoun Co Exten Sponsor Name Project Name Signature of Official Authored in Resolution Print or Type Name and Title of Official Date Qo • 0 02/09/2001 15:46 FAX 13615526727 Calhoun Co Exten 09' • Calhoun County Shooting Sports Initiative by Calhoun County Extension Service written by John P. O'Connell, County Extension Agent -Marine Mr. Claude Selby, 4-H Shotgun Shooting Sports Coordinator • • u31 02/09/2001 15:46 FAX 13615526727 1, This project is a request for funds to purchase a pair of skeet traps, a trap trap, and 3 shotguns to further the Calhoun County 4-H Shotgun Shooting Sports project. Funds requested for this equipment total 58,050.00. Three years ago, the Calhoun County Extension Service, along with a group of dedicated volunteers began a 4-H Shotgun Shooting Sports project. Initially, 12 youth enrolled the first year this project was offered. Currently, a total of 29 youth are involved. Next year we estimate even more youth will enroll. The 4-H Shooting Sports Shotgun Project is open to all local youth. The 4-H Shotgun Shooting Sports project is offered annually by the Calhoun County 4-H program which is supported by the Calhoun County Extension Service, Calhoun County Commissioners Court, Texas Agriculture Extension Service, and a corps of volunteer adult leaders and parents. Additional expansion of the Calhoun County 4-H Shooting Sports will include an archery project. 2. The objective of this project is purchase equipment to further the objectives of the Calhoun County 4-H Shotgun Shooting Sports Project. The objectives of the Calhoun County 4-H Shooting Sports Shotgun project are to: 1. Teach youth proper firearm safety. 2. Introduce an alternate sport to youth that is safe, fun and challenging. 3. Provide youth with life skills though hands-on activities. 4. Instill leadership skills. Similar programs that offer youth hands-on learning experiences with firearms don't exist within Calhoun County. Year after year, the number of Texans purchasing hunting licenses continues to decrease. In addition, young Texans are bombarded by media sound bites that portray firearms has not being safe, when in fact improper use of a firearm is unsafe. Therefore, local youth enrolled benefit directly through the skills and knowledge acquired through this program. As interest and enrollment continues to increase the need to develop a facility to meet the needs of the project becomes necessary. In addition, the facilities currently being used may not be available in the future, Because of this, volunteers are working with the Calhoun County Commissioners Court acquire county property to set up a trap and skeet field to be used by local youth. 3. Participation in the Calhoun County 4-H Program is open to anyone interested, regardless of age, socio-economic level, race, creed, color, sex, religion, national origin or disability. Three partnerships will be formed. These partners will include: Calhoun County Commissioners Court, Calhoun County Sheriff s Department, Calhoun County Extension Service, Calhoun County 4-H Shotgun Shooting Sports Project Coordinators, and adult volunteers. Currently, this project serves 29 youth. It is estimated the 4-H shotgun project will grow by 20 percent next year. One hundred percent of the proposed project cost will go towards the purchase of equipment to be used in youth program delivery. Additional sponsorship and partnerships will be formed to develop a skeet and trap range for the 4-H shooting sports project members, This support will bt in the form of contributions of time, materials, and monetary support. U32 LIM • • • • • 02/09/2001 15:46 FAX 13615526727 Calhoun Co Exten 4, Since funds will be used to purchase equipment for an active and growing 4-H Shotgun Shooting Sports Project. The plan of action is to acquire the three traps and shotguns upon notification that the funds have been awarded. Time line February Submit Grant Application and supporting documents May Submit order for 3 Traps and 3 shotguns June Submit progress report on project status to Texas Parks and Wildlife Department September Submit progress report on project status to Texas Parks and Wildlife Department October Orientation for 2001-2002 Calhoun Co. 4-H Shotgun Shooting Sports Project December Submit progress report on project status to Texas Parks and Wildlife Department S. Mr. Claude Selby, 4-H Shotgun Coordinator will purchase a pair of skeet traps and one trap trap once confirmation that this project has been funded. Since, the project is a one time purchase of equipment no other seed money will be secured. However, the proposed project will compliment the existing 4-H Shotgun Shooting Sports Project. In addition, volunteers and Calhoun County Extension Staff members are working with the Calhoun County Commissioners Court to secure county property to develop multi -use facility to accommodate the 4-H shotgun and archery shooting sports projects. Support for developing this facility will be sought from local business and are not included in this proposal. Assistance from other state and/or federal agencies has not been received. LAM 333 02/09/2001 15:46 FAI 13615526727 Outdoor Education Initiative Service Delivery Costs Calhoun Co Eaten Project Costs 1. (2) Winchester Western Skeet Trap (refurbished), Model V1574 2. (1) Winchester Western Trap (refurbished), Model V1577 3. (2) Remington 1100 12 gauge Shotgun 4. (1) Remington 1100 youth 20 gauge shotgun Total Project Cost 334 $3,500.00 $3,500.00 $ 600.00 $ 450.00 $8,050.00 • 7 ............................................................................................. ERROR REPORT .................................. (FEB 09 ' 0:1 02: 56PM );...;......... CALHOUN CO EMERG MGT .................................................................................................................................................................................. (AUTO) .................. DATE START REMOTE TERMINAL TIME RE- MODE TOTAL PERSONAL LABEL FILE TIME IDENTIFICATION SULTS PAGES NO. in FEB 09 02:52PM 13615526727 03140" E ES 11 054 PAGE(S) NOT RECEIVED ERROR CODE(S) P.03 6-06 .................................................................................................................................................................................................................... E)ECM >)REDUCTION S)STANDARD @)FORWARDING M)MEMORY C)CONFIDENTIAL #)BATCH D)DETAIL $)TRANSFER • F)FINE P)POLLING • 335 COUNTY OF CALHOUN SHERIFF B. B. BROWNING 211 SOUTH ANN STREET' PORT LAVACA, TEXAS 77979 CommittEd to Coinmunity dYEEdi • February 13, 2001 Arlene Marshall, County Judge Roger Galvan, Commissioner Pct.l Michael Balajka, Commissioner Pct. 2 H. Floyd, Commissioner Pct.3 Kenneth Finster, Commissioner Pct.4 Dear Judge & Commissioners, In speaking with Mr. Claude Selby, it has been brought to my attention that the Calhoun County 4-H Shooting Sports Club is in need of a shooting range. It has been suggested that the new parking arena (now being use for fair parking) would be an ideal location. Since this should not interfere with the fair parking, I fully endorse this operation. This should be another way to help make some of our youth better citizens while they are participating in a wholesome activity. • Sincerely, UCJ.� �_�y{cj - B. B. Browning Sheriff Calhoun Co n y BB/ly CONTRACT WITH FIRST SOUTHWEST COMPANY FOR CONTINUING A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to enter into a contract with First Southwest Company for continuing disclosure services, pursuant to Securities and Exchange Commission requirements and authorize the County Judge to sign. Commissioners Galvan, Balajka, Floyd and Judge Pro-Tem Finster all • voted in favor. 336 FIRST SOUTHWEST COMPANY February 6, 2001 Mr. Ben Comiskey, Jr. CPA County Auditor Calhoun County, Texas 201 West Austin Street Port Lavaca, TX 77979 Re: Contract for Continuing Disclosure Service Dear Ben: In the past, First Southwest Company has assisted you in complying with the continuing disclosure requirements pursuant to Securities and Exchange Commission Rule 15c2-12 related to municipal securities. The deadline for this year's annual disclosure filing is rapidly approaching and we have initiated the preparation of this year's disclosure report. However, our records do not reflect that a contract for such services was ever executed. Enclosed please find three copies of a contract with for continuing disclosure services, Please execute all three copies of the enclosed contract and return them to First Southwest Company. Once all signatures have been obtained, we will forward an executed to you for your files. We appreciate the opportunity to be of • service to you. If you have any questions, please do not hesitate to contact me at 1-800-678-3792 or (214) 953-4000. Sincerely, 7ncBurke Copy to: Anne Burger Entrekin - First Southwest Company Continuing Disclosure File • INVESTMENT BANKERS 1700 Pacific Avenue • Suite 500 • Dallas, Texas-5201-4652 •214-953-4000 • FAX 21 J-953-J050 337 • AGREEMENT FOR CONTINUING DISCLOSURE SERVICES BY AND BETWEEN CALHOUN COUNTY (HEREINAFTER REFERRED TO AS THE "ISSUER") FIRST SOUTHWEST COMPANY In connection with the sale and delivery of certain bonds, notes, certificates, or other municipal obligations (the `Bonds"), the Issuer has made certain undertakings to disclose to the investing public, on a periodic and continuing basis, certain information, as more fully set forth in such undertakings and as contemplated by the provisions of Securities and Exchange Commission Rule 15c2-12, as amended (the "Rule"). The Issuer has agreed to engage First Southwest Company to assist it with these • continuing disclosure obligations, for the consideration and on the terms and conditions set forth herein, including the preparation and submission of annual reports (the "annual reports") and the reporting of certain specified events (the "Events"), which are set forth in the Issuer's undertakings, the Rule and in Subsection 2c. below. First Southwest Company, for its part, has agreed to provide such services, for the consideration and on the terms and conditions set forth herein. This agreement (the "Agreement") between the Issuer and First Southwest Company shall become effective at the date of its acceptance as provided for herein below. The parties agree as follows: 1. This Agreement shall apply to all issues of Bonds delivered subsequent to the effective date of the continuing disclosure requirements as specified in the Rule, to the extent that any particular issue does not qualify for exceptions to the continuing disclosure requirements of the Rule. 2. First Southwest Company agrees to perform the following duties in connection with providing services relating to the Issuer's continuing disclosure obligations: a. assist the Issuer in compiling data determined or selected by the Issuer to be disclosed; • 09 • b. assist the Issuer in identifying other information to be considered by Issuer for continuing disclosure reporting purposes; c. assist the Issuer in preparing the presentation of such information, to include annual reports containing financial information and operating data of the type provided in the final official statement of applicable issues, and notices concerning the occurrence of the specified Events listed below: 1) Principal and interest payment delinquencies 2) Non-payment related defaults 3) Unscheduled draws on debt service reserves reflecting financial difficulties 4) Unscheduled draws on credit enhancements reflecting financial difficulties 5) Substitution of credit or liquidity providers, or their failure to perform 6) Adverse tax opinions or event affecting the tax-exempt status of the security 7) Modifications to rights of security holders 8) Bond calls . 9) Defeasances 10) Release, substitution, or sale of property securing repayment of the securities 11) Rating changes d. assist the Issuer in distributing or filing, in the Issuer's name, the above mentioned annual reports, notices and audited annual financial statements to Nationally Recognized Municipal Securities Information Repositories ("NRMSIR's"), the Municipal Securities Rulemaking Board ("MSRB"), appropriate State Information Depository • ("SID"), rating agencies, and other entities, as required by the Issuer's continuing disclosure obligations. e. provide to the Issuer affidavits of distribution or dissemination of reports and notices. • 3. Issuer acknowledges and agrees to the following: a. First Southwest Company will be compensated for the performance of services with respect to assisting the. Issuer with preparation and submission of continuing disclosure reports in accordance with the schedule as set forth below: (i) $1,500 per year for assistance in preparation and distribution of each annual report and assistance in distribution of audited annual financial statements, if Issuer is exempt from requirements other than filing with the SID, or $2,500 per year for assistance in preparation and distribution of each annual report and assistance in distribution of audited annual financial statements, if Issuer is not exempt from filing reports with the NRMSIR's, plus 339 (ii) $100 minimum fee for assistance in preparation and distribution of each notice concerning occurrence of an Event; in addition, a fee of $125 per hour for all time in excess of five (5) hours spent in assisting with preparation and distribution of each notice concerning occurrence of an Event. b. Issuer will provide First Southwest Company , and First Southwest Company shall be entitled to rely upon, all information regarding the issuance of the Bonds, including the final official statement and the Issuer's commitment or undertaking regarding continuing disclosure as contained in the resolution authorizing issuance of the Bonds or separate contract or agreement; annual financial information and operating data of the type provided in the final official statement, information concerning the occurrence of an Event; and any other information necessary in connection with preparing continuing disclosure reports. c. Issuer will provide First Southwest Company all information required for preparation of each annual report, including financial information and operating data of the type provided in the final official statement and other information deemed necessary by Issuer, no later than 45 days prior to the date on which each annual report is due. • d. Issuer will provide full and complete copies of the audited annual financial statement no later than ten (10) days prior to the date on which it is due. e. Issuer will notify First Southwest Company immediately upon the occurrence or immediately upon the Issuer's knowledge of the occurrence of each Event, and the Issuer will immediately provide all information necessary for preparation of the notice of occurrence of each such Event. f. Issuer shall have the sole responsibility for determining the disclosure to be made in all cases, and the Issuer shall review and provide written approval of the content and form of all continuing disclosure reports and notices. In the event of a disagreement between the Issuer and First Southwest Company regarding the disclosure to be made, either the Issuer or First Southwest Company may, but neither is obligated to, terminate this Agreement by written notice to the other party. g. A separate annual report will be prepared and distributed for each type of security pledge in effect for outstanding financing issues or Bonds of the Issuer. h. Issuer will inform First Southwest Company of the retirement of any Bonds included under the scope of this Agreement within 30 days of such retirement. 4. In the event that First Southwest Company and the Issuer determine that • advice of counsel is appropriate with respect to any question concerning disclosure, then (i) the Issuer may consult with its counsel, or (ii) the Issuer may authorize First Southwest Company to seek legal advice from independent counsel regarding the disclosure. The Issuer agrees that it shall be responsible for the fees and expenses of its 340 own counsel. The Issuer agrees to reimburse First Southwest Company the fees and expenses of independent counsel, if paid by First Southwest Company, for advice • rendered pursuant to authorization by the Issuer. S. The Issuer agrees to hold harmless and to indemnify First Southwest Company and its employees, officers, directors, and agents from and against any and all claims, damages, losses, liabilities, reasonable costs and expenses whatsoever (including attorneys' fees and expenses) which First Southwest Company may incur by reason of or in connection with the distribution of information in the disclosure reports in accordance with this Agreement, except to the extent such claims, damages, losses, liabilities, costs and expenses result directly from First Southwest Company's willful misconduct or gross negligence in the distribution of such information. In order to provide for just and equitable contribution, if a claim for indemnification pursuant to the foregoing indemnification provision is made, but it is determined in an appropriate proceeding that such indemnification may not be enforced, even though the express provisions hereof provide for indemnification in such case, then the Issuer, on the one hand, and First Southwest Company, on the other hand, shall contribute to the claims, damages, losses, liabilities, costs and expenses to which First Southwest Company may be subject in accordance with the relative benefits received by Issuer, on the one hand, and First Southwest Company, on the other hand, and also the relative fault of Issuer, on the one hand, and First Southwest Company, on the other hand, in connection with the acts or omissions which resulted in such claims, damages, losses, liabilities, costs or expenses; and relevant equitable considerations shall also be considered. Notwithstanding the foregoing, First Southwest Company, shall not be • obligated to contribute any amount hereunder that exceeds the amount of fees previously received by First Southwest Company pursuant to this Agreement. 6. The fees and expenses due to First Southwest Company in providing continuing disclosure services shall be calculated in accordance with Section 3 a. of this Agreement. The fees will be invoiced and will be payable upon June 30 each year during the term of the Agreement unless terminated earlier, except that the fees for the first year's service will be invoiced and be payable upon acceptance of this Agreement. • In addition, the Issuer agrees to reimburse First Southwest Company for the following expenses:, (i) legal fees and expenses of counsel incurred by First Southwest Company pursuant to the terms of Section 4. above, and (ii) other out-of-pocket expenses reasonably incurred by First Southwest Company in performing its obligations hereunder. The Issuer shall remit the fees and expenses of First Southwest Company to First Southwest Company within 30 days of invoice by First Southwest Company to the Issuer. 1l .i- 341 L Bonds Issued Subsequent to Contract 7. The provisions of this Agreement will include additional municipal bonds and financings (including financing lease obligations) issued during the stated term of this Agreement, if such bonds are subject to the continuing disclosure requirements. In this connection, the Issuer agrees that the Issuer will notify First Southwest Company of any municipal bonds and financing (including financing lease obligations) issued by the Issuer during any fiscal year of the Issuer during the term of this Agreement, and will provide First Southwest Company with such information as shall be necessary in order for First Southwest Company to perform the continuing disclosure services contracted for hereunder. Effective Dates of this Agreement 8. This Agreement shall become effective at the date of acceptance by the Issuer as set out herein below and remain in effect thereafter for a period of five (5) years from the date of acceptance. Unless FSC or Issuer shall notify the other party in writing at least thirty (30) days in advance of the applicable anniversary date that this Agreement will not be renewed, this Agreement will be automatically renewed on the fifth anniversary of the date hereof for an additional one (1) year period and thereafter will be automatically renewed on each anniversary date for successive one (1) year periods. This agreement may be terminated with or without cause by the Issuer or First Southwest Company upon thirty (30) days' written notice to the other party. In the event of such termination, it is understood and agreed that only the amounts due to First Southwest Company for services provided and expenses incurred to and including the date of termination will be due and payable. No penalty will be assessed for termination of this Agreement. In the event this Agreement is terminated prior to its stated term, all records provided to First Southwest Company by the Issuer shall be returned to the Issuer as soon as practicable. In addition, the parties hereto agree that upon termination of this Agreement First Southwest Company shall have no continuing obligation to the Issuer regarding any service contemplated herein. Notwithstanding the foregoing, all indemnification, hold harmless and/or contribution obligations, pursuant to Section 5 of this Agreement, shall survive any termination, regardless of whether the termination occurs as a result of the expiration of the term hereof or the Agreement is terminated sooner by either the Issuer or First Southwest Company under this Section 8, pursuant to Subsection 3 £, or otherwise. • 342 Acceptance of Agreement 9. This Agreement is submitted in triplicate originals. When accepted by the Issuer, it will constitute the entire Agreement between the Issuer and First Southwest Company for the purposes and the consideration herein specified. Acceptance will be indicated on all copies and the return of two executed conies to First Southwest Company. • Respectfully submitted, • FIRST SOUTHWEST COMPANY j B / , � 7 Y � Hill A. Feinberg Chairman and Chief Executive Offi ecec M Anne Burger Entrekin Senior Vice President Date ACCEPTANCE CLAUSE The above and foregoing is hereby in all things accepted and approved by the Calhoun County on this the day of , 2001. I Authorized Representative Title • A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that the following Budget Adjustments be approved. Commissioners Galvan, Balajka, Floyd and Judge Pro -Tern Finster all voted in favor. S43 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �rfYl �Yll (Department making this request) Date: a. — I �,_O I request an amendment to the G O/ budget for the year following line items in my department: Amendment GL Account # Account Name--- Amount -Reason^- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 344 • • BUDGET AMENDMENT REQUEST To: Calhoyn County Commissioners' Court From: ry lJ" a (Department making this request) Date: a-14( 01 I request an amendment to the k6 01 budget for the year following line items in my department: Amendment GL Account #_ Account Name ---Amount Net change in total budget _ J for this department is: $ ------------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M 2)4S BUDGET AMENDMENT REQUEST To: Calhoun County (CCommissioners, Court From: l �. L i�_ 6 , J-- Cp (Department making this request) Date: a� I —0 1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount u'53Ca0 C( ydu,UY Net change in total budget _ for this department is: $ other remarks/justification: Reason_��Y__ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 1346 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: /1\ I . nn,. e . U l c.�'Yr✓y (Department making this request) Date: _ ( i—�-, ( I request an amendment to the wGf budget for the year following line items in my department: Amendment GL Account_#� Account Name___ Amount `'1 y o - 5yoa-o .�,r ) 5�C Net change in total budget for this department is: $ other remarks/justification: .. _ _.. _.,,.Reason_.. _.... I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 34'7 c��^^ r GO Fund Effective Code Date Fund Title 1000 2/16/01 GENERALFUND 1000 2116101 GENERAL FUND 1000 2/16101 GENERALFUND 1000 2/16/01 GENERALFUND 1000 V16101 GENERALFUND 1000 2/16101 GENERALFUND 1000 2/16101 GENERALFUND 1000 2/16/01 GENERALFUND Report Total GENERALFUND CALHOUN COUNTY, TEXAS Unposted Budget Tmnsactions - EXPEND.ADJUST.FOR 2/16101 Tnansaction Description Dept Title AS NEEDED FOR PLAQUES COMMISSIONERS COURT AS NEEDED FOR PLAQUES COMMISSIONERS COURT ASNEEDED COUNTYJUDGE AS NEEDED COUNTYJUDGE ASNEEDED CONSTABLE.PRECINCT#4 ASNEEDED CONSTABLE -PRECINCT #4 AS NEEDED CRIMEVICTIMS ASSISTANCE AS NEEDED CRIME VICTIMS ASSISTANCE GL Title 5 p5s Increase Decrease MISCELLANEOUS 16.00 POSTAGE 16.00 GENERAL OFFICE SUPPLIES 7.00 DUES & SUBSCRIPTIONS 7.00 GENERAL OFFICE SUPPLIES 26.00 RADIO MAINTENANCE 26.00 SUPPLIES -MISCELLANEOUS 50.00 DUES 50.00 99.00 99.00 99.00 99.00 C P'B ' I ACCOUNTS ALLOWED — COUNTY Claims totaling $77,355.44 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that said claims be approved for payment.. Commissioners Galvan, Balajka, Floyd and Judge Pro-Tem Finster all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for January, 2001 and after reading • and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that said report be approved as presented. Commissioners Galvan, Balajka, Floyd and Judge Pro -Tern Finster all voted in favor. • GENERAL DISCUSSION Commissioner Balajka informed the Court that specs are ready today to go out for bids on demolition of the old jail, however, we may have to have the windows for the Historical Commission removed first as the caulking contains 1% asbestos. Bids go out on February 28s'. He will get with Dunn Equipment to lift the cistern from the roof. Commissioner Finster said some people donated a 1930 era engine and they would like to renovate and display it in the County on loan as a museum item. Help is needed in moving it. He directed them to the Historical Commission. Commissioner Floyd mentioned the Memorial Medical Plaza parking lot and said he hopes to reach a resolution next week with Rowan and Sensabaugh. They want the County to do the balance of the work that Ken's Construction failed to do. Attorney Ty Zeller's opinion is that we have to re -bid as it's in the $120,000.00 range. If the bonding company, through our agent, administers that contract, they can move forward to do it without competitive bids. The bonding company's attorney is to contact Mr. Zeller. THE COURT ADJOURNED SPECIAL FEBRUARY TERM HELD FEBRUARY 28, 2001 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 28th day of February, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Roger C. Galvan Commissioner, Pct. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 • Kenneth W. Finster Commissioner, Pct. 4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. 349 CONTRACT FOR ARCHITECTURAL SERVICES FOR CONSTRUCTION OF NEW EMS FACILITY Commissioner Balajka presented the Contract with Morgan Spear and Associates for architectural services for construction of a new EMS facility drawn up by the EMS Committee and Morgan Spears. Henry Barber with the EMS cited the changes to be made: Items 10.0, 10.2 and 10.2.1 on page 14 are to be deleted regarding the state required fee which will be handled separately; 10.2.12 on page 15 — study will be 1/2 credit, 1/2 schematic design and 1/2 design — delete the second 1/2; 1.5.2 on page 17 — intent is to conform to County's Guidelines for invoice submission. $6,500 is to be credited and taken off the overall fee. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to approve the Contract with Morgan Spear and Associated for architectural services for construction of the new EMS facility and authorize the County Judge to sign. (Item 12.5 on page 18-contacts are to be Michael Balajka and Henry Barber). Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 1997 EDITION AIA DOCUMENT B151-1997 Abbreviated Standard Form of Agreement Between Owner and Architect A GREEM ENT made as of the Twelth( 1 2TH) day of February in the year Two Thousand and One ( 2001 ) (in words, indicate day, month and yrar) B E T W E E N the Architects client identified as the Owner: (Name. address and other information) Calhoun County 211 S. Ann Pon Lavaca, Tx 77979 and the Architect: (Name, address and other information) Morgan Spear Associates, Inc. 225 S. Carancahua Corpus Christi, Tx 78401 This document has impor- rantlegal consequences, Consultation with an attorney is encouraged With respect to its completion or modification. For the following Project: (Include detailed description of ProlecU I. The execution of this contract will authorize the Architect to provide a study for the design of a proposed new EMS Facility to be built on one of three sites to be studied by the Architect. The Architect will prepare a building progann with the Owners Building Committee and from an approval program develop a preliminary site plan, Boor plan, exterior ele nations, preliminary cost estimate, and an exterior perspective; two copies all ",,jet to be mounted and a 3PEG image will be available for Power Point for presentation to be used for a bond election to finance the project. The Owner may display and use as see fit. but is not allowed to sell or distribute. The fee for the Architect s service for the prdlmmary study will not exceed S6.500.00 (six -thousand five hundred dollars). 2. When authorized in writing by the Commissioners' Coun the Architet will then proceed with the basis of this contract to design the new EMS Facility for Calhoun County to be built on the s feeted site. The above fee ofS6,500.00 for the preliminary study will be credited to the fee provided in this contract. The Owner and Architect agree as follows. Copyright 1974, 1978. 198E 01997 by The Amerhan Inv nvle of A¢nNRH Real.uu,on o11M1e muerul herein ar sub- 51an1ial gmMion of ib govisions witMul wralen permntion of �M1e AIA volam Inc ropyngM1l laws of the Untied Lars aM will subject the violaror 10 legal prosecwlon. WARNING: Unscented phineeupyNM eblatn US. aew iam laver . q will rMlaet me eoWw b N9-1 pmraaurion. .350 01117 AiA® AIA DOCUMENT SISI-1997 ABBREVIATED OWNER ARCHITECT AGREEMENT The American maulme of Architects 1735 New York Avenue. N W. Washington, D.C. 20006 5292 • • is ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 The services performed by the Architect, Architect's employees and Architect's consultants shall be as enumerated in Articles 2, 3 and 12. • 1.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds. This schedule shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner. 1.3 The Architect shall designate a representative authorized to act on behalf of the Architect with respect to the Project. 1.4 The services covered by this Agreement are subject to the time limitations contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 and any other services identified in Article 12 as part of Basic Services, and include normal structural, mechanical and electrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Architect shall review the program furnished by the Owner to ascertain the • requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 2.2.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 5.2.1. 2.2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.4 Based on the mutually agreed -upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or similar conceptual estimating techniques. 2.3 DESIGN DEVELOPMENT PHASE o, a 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by ooC;o' the Owner in the program, schedule or construction budget, the Architect shall prepare, for ® 1 9 s 1 A i A approval by the Owner, Design Development Documents consisting of drawings and other doc- AIA DOCUMENT 8131.1997 uments to fix and describe the size and character of the Project as to architectural, structural, ABBREVIATED OWNER - mechanical and electrical systems, materials and such other elements as may be appropriate. ARCHITECT AGREEMENT The American Institute 2.3.2 The Architect shall advise the Owner of any adjustments to the preliminary estimate of of Architects • Construction Cost. s New York Avenue, N .W. Washington. D.C.20006-5292WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 351 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. 2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and Contractor. 2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.5 BIDDING OR NEGOTIATION PHASE The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.6 CONSTRUCTION PHASE -ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.6.1 The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the initial Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment or 6o days after the date of Substantial Completion of the Work. 2.6.2 The Architect shall provide administration of the Contract for Construction as set forth below and in the edition of AIA Document A2or, General Conditions of the Contract for Construction, current as of the date of this Agreement, unless otherwise provided in this Agreement. Modifications made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. 2.6.3 Duties, responsibilities and limitations of authority of the Architect under this Paragraph 2.6 shall not be restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent will not be unreasonably withheld. 2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner during the administration of the Contract for Construction. The Architect shall have authority to III act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. o a 'oo..00 t� 2.6.5 The Architect, as a representative of the Owner, shall visit the site at intervals appropriate 0 1 9 9 7 A I A ® to the stage of the Contractor's operations, or as otherwise agreed by the Owner and the Architect AIA DOCUMENT B151-1997 in Article 12, (1) to become generally familiar with and to keep the Owner informed about the ABBREVIATED OWNER- progress and quality of the portion of the Work completed, (2) to endeavor.fo guard the Owner ARCHITECT AGREEMENT against defects and deficiencies in the Work, and (3) to determine in general if the Work is being The American Institute performed in a manner indicating that the Work, when fully completed, will be in accordance of Architects with the Contract Documents. However, the Architect shall not be required to make exhaustive or 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. • Is 352 continuous on -site inspections to check the quality or quantity of the Work. The Architect shall • neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 2.6.6 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 2.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.6.8 Except as otherwise provided in this Agreement or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents. Communications by and with the Architect's consultants shall be through the Architect. 2.6.9 CERTIFICATES FOR PAYMENT 2.6.9.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. 2.6.9.2 The Architect's certification for payment shall constitute a representation to the Owner, • based on the Architect's evaluation of the Work as provided in Subparagraph 2.6.5 and on the data comprising the Contractors Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (p) to specific qualifications expressed by the Architect. 2.6.93 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (q) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.6.10 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. • WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 01997 AIA® AIA DOCUMENT BlSI.1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 �,153 01997 AIA® AIA DOCUMENT B151-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 2.6.11 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors, while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determin- ing the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 2.6.12 If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals. • 2.6.13 The Architect shall prepare Change Orders and Construction Change Directives, with sup- • porting documentation and data if deemed necessary by the Architect as provided in Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents. 2.6.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, shall receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 2.6.15 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing with- in any time limits agreed upon or otherwise with reasonable promptness. 2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of draw- ings. When making such interpretations and initial decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions so rendered in good faith. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. f9 9 paa�e�Lsrwai..+axwyrlrArraarhB1�.66Boatd�rw9riw�tlda�" -"", ^.. Lrttt�wawtiaK. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services described under Paragraphs 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Paragraph 3.3 are required due to circumstances beyond the Architect's control, the Architect shall notify the Owner prior to commencing such services. If the Owner deems that such services described under Paragraph 3.3 are not required, the Owner shall give prompt written notice to the Architect. If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the Architect shall have no obligation to provide those services. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more extensive representation at the site than is described in Subparagraph 2.6.5 is required, the Architect shall provide one or more Project Representatives to assist in carrying out such additional on -site responsibilities. 3.2.2 Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be compensated therefor as agreed by the Owner and Architect. The duties, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AIA Document B352 current as of the date of this Agreement, unless otherwise agreed. • 3.2.3 Through the presence at the site of such Project Representatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making revisions in drawings, specifications or other documents when such revisions are: .t inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or .3 due to changes required as a result of the Owner's failure to render decisions in a timely manner. 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, the Owner's schedule, or the method of bidding or III negotiating and contracting for construction, except for services required under Subparagraph o 0 o. o 5 '2-5. 0 3.3.3 Preparing Drawings, Specifications and other documentation and supporting data, m I v y t A I A evaluating Contractor's proposals, and providing other services in connection with Change AIA DOCUMENT B151-1297 Orders and Construction Change Directives. ABBREVIATED OWNER. ARCHITECT AGREEMENT 3.3.4 Providing services in connection with evaluating substitutions proposed by the Contractor The American Institute and making subsequent revisions to Drawings, Specifications and other documentation resulting of Architects • therefrom. Was New York Avenue, Washington, D.C.enue, N.W..W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the vlolato, to legal prosecution. �55 3.3.5 Providing consultation concerning replacement of Work damaged by fire or other cause • during construction, and furnishing services required in connection with the replacement of such Work. 3.3.6 Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.8 Providing services in connection with a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto. 3.3.9 Preparing documents for alternate, separate or sequential bids or providing services in connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing analyses of the Owner's needs and programming the requirements of the Project. 3.4.2 Providing financial feasibility or other special studies. 3.4.3 Providing planning surveys, site evaluations or comparative studies of prospective sites. • 3.4.4 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. 3.4.5 Providing services relative to future facilities, systems and equipment. 3.4.6 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. 3.4.7 Providing services to verify the accuracy of drawings or other information furnished by the Owner. 3.4.8 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the Owner. 3.4.9 Providing services in connection with the work of a construction manager or separate IIII consultants retained by the Owner. 0 0 3.4.10 Providing detailed estimates of Construction Cost. o. b oo 3.4.11 Providing detailed quantity surveys or inventories of material, equipment and labor. 01997 AIA® AIA DOCUMENT BISI-1997 3.4.12 Providing analyses of owning and operating costs. ABBREVIATED OWNER - ARCHITECT AGREEMENT • 3.4.13 Providing interior design and other similar services required for or in connection with the The American Institute selection, procurement or installation of furniture, furnishings and related equipment. of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006.5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subleo the violator to legal prosecution. '�5� 3.4.14 Providing services for planning tenant or rental spaces. 3.4.15 Making investigations, inventories of materials or equipment, or valuations and detailed • appraisals of existing facilities. 3.4.16 Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked -up prints, drawings and other data furnished by the Contractor to the Architect. 3.4.17 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 3.4.18 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than 6o days after the date of Substantial Completion of the Work. 3.4.19 Providing services of consultants for other than architectural, structural, mechanical and electrical engineering portions of the Project provided as a part of Basic Services. 3.4.20 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. ARTICLE 4 OWNER'S RESPONSIBILITIES 4.1 The Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, • flexibility, expandability, special equipment, systems and site requirements. The Owner shall furnish to the Architect, within 15 days after receipt of a written request, information necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. 4.2 The Owner shall establish and periodically update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 4.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such designated representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 4.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. 4.5 The Owner shall furnish the services of geotechnical engineers when such services are requested by the Architect. Such services may include but are not limited to test borings, test pits, • WARNING: unlicensed photocopying violates us. copyright laws and will subject the viobtor to legal prosecution. 01997 A I A 0 AIA DOCUMENT B151-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 35 • determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and appropriate recommendations. 4.6 The Owner shall furnish the services of consultants other than those designated in Paragraph 4.5 when such services are requested by the Architect and are reasonably required by the scope of the Project. 4.7 The Owner shall furnish structural, mechanical, and chemical tests; tests for air and water pollution; tests for hazardous materials; and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. 4.8 The Owner shall furnish all legal, accounting and insurance services that may be necessary at any time for the Project to meet the Owner's needs and interests. Such services shall include auditing services the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. 4.9 The services, information, surveys and reports required by Paragraphs 4.4 through 4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. 4.10 The Owner shall provide prompt written notice to the Architect if the Owner becomes is of any fault or defect in the Project, including any errors, omissions or inconsistencies in the Architect's Instruments of Service. ARTICLES CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or, to the extent the Project is not completed, the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor, plus a reasonable allowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. 5.1.3 Construction Cost does not include the compensation of the Architect and the Architect's consultants, the costs of the land, rights -of -way and financing or other costs that are the respon- sibility of the Owner as provided in Article 4. IIII . 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Project budget, the preliminary estimate of Construction Cost o•. --.•o aand detailed estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's judgment as a design professional familiar with the construction industry. It is 0 1991 A I A ® recognized, however, that neither the Architect nor the Owner has control over the cost of labor, ALA DOCUMENT 61514997 ABBREVIATED OWNER- materials or equipment, over the Contractor's methods of determining bid prices, or over ARCHITECT AGREEMENT competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project The American Archinstitecttutes budget or from an estimate of Construction Cost or evaluation prepared or agreed to b the of Architects g y P P g Y 1735 New York Avenue, N.W. Architect. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will sohlect the violator to legal prosecution. 358 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement • by the furnishing, Proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. 5.2.3 if the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry. is 5.2.4 If a fixed limit of Construction Cost (adjusted as provided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall; .t give written approval of an increase in such fixed limit; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Paragraph 8.5; or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional compensation, shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification of such documents without cost to the Owner shall be the limit of the Architect's responsibility under this Subparagraph 5.2.5. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S INSTRUMENTS OF SERVICE 6.1 Drawings, specifications and other documents, including those in electronic form, prepared by the Architect and the Architect's consultants are Instruments of Service for use solely with respect to this Project. The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyrights. 6.2 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to reproduce the Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project, provided that the Owner shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon such termination, the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control. If and upon the date the Architect is adjudged in default of this Agreement, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting the Owner to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. WARNING: Unlicensed photocopying violaras U.S. copyright laws and will subject the violator to legal prosecution. N-- 01997 AIA® AIA DOCUMENT 5151-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 VS" r- L 01997 AIAS AJA DOCUMENT BISI-1997 ABBREVIATED OWNER- ARCHITECTAGREEMENT The American Institute of Architects 7735 New York Avenue, N.W. Washington, D.C. 20006-5292 6.3 Except for the licenses granted in Paragraph 6.2, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. However, the Owner shall be permitted to authorize the Contractor, Subcontractors, Sub -subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license granted in Paragraph 6.2. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. The Owner shall not use the Instruments of Service for future additions or alterations to this Project or for other projects, unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. 6.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner providing to the Architect any electronic data for incorporation into the Instruments of Service, the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data, including any special limitations or licenses not otherwise provided in this Agreement. ARTICLE 7 DISPUTE RESOLUTION 7.1 MEDIATION • 7.1.1 Any claim, dispute or other matter in question arising out of or related to this Agreement • shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. 7.1.7 The Owner and ,architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of 6o days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. 7.13 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. 1 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 86O 7.3 CLAIMS FOR CONSEOUENTIAL DAMAGES The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequencial damages due to either party's termination in accordance with • Article 8. ARTICLE 8 TERMINATION OR SUSPENSION 8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, prior to suspension of services, the Architect shall give seven days' written notice to the Owner. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. Add: 8.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Architect *Reasonable en hen the Project shall be compensated for services performed prior to notice of such susWh is resumed, the Architect shall be compensated fo xpenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time c o schedules shall be equitably adjusted. 0 8.3 If the Project is suspended or the Architect's services are suspended for more than 90 D 1 9 9 7 At A consecutive days, the Architect may terminate this Agreement by giving not less than seven days' AIA DOCUMENT B151-1997 Written notice. ABBREVIATED OWNER - ARCHITECT AGREEMENT 8.4 This Agreement may be terminated by either party upon not less than seven days' written The American Institute • notice should the other art fail substantial) to perform in accordance with the terms of this party Y P Agreement through no fault of the party initiating the termination. of Architects s New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicansad photocopying violate, U.S. copyright laws and will subject the violator to legal prosecution. 361 C • 8.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. 6.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 8.7. 8.7 Termination Expenses are in addition to compensation for the services of the Agreement and include expenses directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. ARTICLE 9 MISCELLANEOUS PROVISIONS 9.2 Terms in this Agreement shall have the same meaning as those in the edition of AIA Document A2ot, General Conditions of the Contract for Construction, current as of the date of this Agreement. 9.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run • not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when the Architect's services are substantially completed. 9.4 To the extent damages are covered by property insurance during construction, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in the edition of AIA Document A2ot, General Conditions of the Contract for Construction, current as of the date of this Agreement. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. 9.5 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to an institutional lender Providing financing for the Project. In such event, the lender shall assume the Owner's rights and obligations under this Agreement. The Architect shall execute all consents reasonably required to 0 o facilitate such assignment. 0o0•�A•000 9.6 This Agreement represents the entire and integrated agreement between the Owner and G i 9 9 J AIA® the Architect and supersedes all prior negotiations, representations or agreements, either written AIA DOCUMENT B151-1997 or oral. This Agreement may be amended only by written instrument signed by both Owner and • ABBREVIATED OWNER. ARCHITECT AGREEMENT Architect. The American Institute 9.7 Nothing contained in this Agreement shall create a contractual relationship with or a cause of Architects 1735 New York Avenue, N.W. of action in favor of a third party against either the Owner or Architect, Washington, D.C. 20006.5297 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. • I 9.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. 9.9 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. 9.10 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect shall not be required to execute certificates that would require knowledge, services or responsibilities beyond the scope of this Agreement. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSONNEL EXPENSE erect Personnel ens 's defined as the direct the Project apdthe portio bf the cost of their benefits re ted thereto, suc as employm insuran , sick leave, holidays, vaRcatiefty,emplovE 0.2 REIMBURSABLE EXPENSES 10.2 Reimbursable Expense 1n • , and include expenses irjeiTrred bys directly related to the oject, as ider an .1 trsport ion in connec' subsiste e, 3etterlw .2 fees pai for securing appi .3 repro ctions, plots, stan Instr meats of Service; .o expe se of overtime work by tiie Owner; .6 e�at ense of models and t .6 eease of professional eense of additional in t normally carried by lari e hitect's personnel engaged on ndatory and c tomary contributions and xes and other statu yee benefits, retirement plans and similar contributions. addition to compensation for Ba ' an dditional Services the Architect and Architect's employe s and consultants t fied in the following Claus s: i n with the Project, 7auorized out- f-town travel and al of authorities havirisdiction oer the Project; I rd form documents,tage, handl g and delivery of hig/(haregular rates if a thorized in advance quehe Owner: Franated exclusively to this Project or the eras requested by t e Owner i xcess of and the Architect's consults .7 1elmbursable expenses as aesignatea in Article 12; .a other similar direct Project -related expenditures. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES IIjI 10.3.1 An initial payment as set forth in Paragraph u.i is the minimum payment under this Agreement. g �oYtA'o� O 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, 0 19 9 t A I A shall be in proportion to services performed within each phase of service, on the basis set forth in AIA DOCUMENT BISI-1997 Subparagraph 11.2.2. ABBREVIATED OWNER - ARCHITECT AGREEMENT • 10.3.3 If and to the extent that the time initially established in Subparagraph n 5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. WARNING: Unlicensed photmopylrig violates U.S. copyright laws and will subject the violator to legal prosecutlon. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 363 10.3.4 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Subparagraph 11.2.2, based on (I) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. 10.5 PAYMENTS WITHHELD No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. 10.6 ARCHITECT'S ACCOUNTING RECORDS Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 11.1 An Initial Payment of One Hundred Dollars Is 100.00 ) shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 For Basic Services, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert basis of compensation, including stipulated sums, multiples or percentages, and identify phases to which particular methods of compensation apply, if necessary.) • r: 11.2.11 For Basic Services the Architect will be compensated a fee of six point five z g percent (6.50%) based on total cost of building and all site construction to the Owner. 11.2.12 The fee of $6500.00 for the preliminary design study will be creditedom, thematic Design Phase and to the Design Development Phase. 11.2.13 The Architect's fee may become fixed at the completion and acceptance by the Owner of the Design Development Phase based on the estimate cost of construction. nq o o. o oo.�.00 01997 AIAO AIA DOCUMENT BISI-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT ,The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal pnsecvtion. 3634 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, • progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: (Insert additional phases as appropriate.) • Schematic Design Phase: Design Development Phase: Construction Documents Phase: Bidding or Negotiation Phase: Construction Phase: Total Basic Compensation: Ten Eighteen Fifty Two Twenty percent (1 0%) percent (1 8%) percent (50%) percent ( 2%) percent (20%) one hundred percent (t00%1 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 For Project Representation Beyond Basic Services, as described in Paragraph 3.2. compen- sation shall be computed as follows: For full-time representation on thejob site during the Construction Phase of the Contract, the cost will be Thirty Dollars ($30.00) per hour. Owner must give prior approval of the employment of a full-time inspector. 11.3.2 For Additional Services of the Architect, as described in Articles 3 and 12, other than (1) Additional Project Representation, as described in Paragraph 3.2, and (2) services included in Article 12 as part of Basic Services, but excluding services of consultants, compensation shall be computed as follows: (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees, and identify Principals and classify employees, if required. Identify specific services to which particular methods of compensation apply, if necessarv.) Principal Architect (Spear) $100.00 hour Engineer Designer $90.00 hour Registered Architect $ 75.00 hour Engineer CADD Draftsman $45.00 hour Architectural Designer $ 50.00 hour Interior Designer $48,00 hour Architectural CADD Draftsman $ 45.00 hour Construction Adminstrator $45.00 hour Bookkeeper $ 20.00 hour Specifications Programmer $30,00 hour Registered Engineers Secretary/Typist $16.00 hour (Structural, Electrical, Mechanical & Civil) $100.00 hour III a o&. i. o 0 WARNING: Unlicemed photocopying vW-M U.S. copyright laws and will suhied the violator to kgat grosacutbn. 01997 AIA® AIA DOCUMENT B131-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 11.3.3 For Additional Services of Consultants, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, a multiple of one point one (1 . 1 5) times the amounts billed to the Architect for such services. f ive (Idemifv specific types o/ consultants in Article e. it required.) 11.4 REIMBURSABLE EXPENSES For Reimbursable Expenses, as described in Paragraph lo.z, and any other items included in Article a as Reimbursable Expenses, a multiple of one point one ( 1 . 1) times the expenses incurred by the Architect, the Architect's employees and consultants directly related to the Project. Reimbursable Expenses for services attribute to above the scope of the project shall be a multiple of (1 11.5 ADDITIONAL PROVISIONS ms.1 If the Basic Services covered by this Agreement have not been completed within Eighteen ( 18 ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compen- sated as provided in Subparagraphs 10.3.3 and 11.3.2. 11.5.2 Payments are due and payable ten ( 10 ) days from the date of the Architect's invoice. Amounts unpaid thirty (30 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (insert rate of interest agreed upon.) TO me a above, itect Will pa ments fo r w k d s pri to C omission s me ting which meet h 2nd M and Frid and ast (1. ir, and requirements under the ederal Truth in Lending Act. similar state and onsumer credit laws and other regulations at the Owners and Architects principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Spmcific legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 11.5.3 The rates and multiples set forth for Additional Services shall be adjusted in accoFdance with the normal salary review practices of the Architect. a WARNING: Unlicensed phntncopyl,g vbtates U.S. copyright laws and will subject the violator ro legal prosecution. services .5). it all ourt Hof -each mon th. 01997 AIA® AIA DOCUMENT BISI-1997 • • ABBREVIATED OWNER- • ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, O.C. 20006-5292 • • ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of other services, identify .additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement,) 12.1 The Texas Board of Architectural Examiners, 8213 Shoal Creek Blvd., 9 107, Austin, Texas 78758. Telephone (512) 548-1363, has jurisdiction over individuals licensed under the Architects Regulation Law, Article, 249a, Vemon's Civil Statues. 12.2 The performance of this contract shall commence upon execution by the Owner and shall be completed upon issue made of a Certificate of Substantial Completion, executed by Owner, Architect and General Contractor. 12.3 The Architect shall provide to Owner a six-month and an eleven -month post -construction written report as part of Basic Services. 12.4 Architect shall not bill Owner for compensation for Contingent Services of Additional Services unless Architect notifies Owner in written authorization from Owner to proceed. 12.5 Calhoun County's Project Representatives will be Michael Balajka and/or Henry Barber. 12.6 All documents prepared by the project will comply with meeting or exceeding the applicable building codes and city/county ordinances for the structure. 12.7 If the project warrants the use of an acoustical and/or traffic consultant their work will be included in basic services. 12.8 The actual cost of reproduction, photos, standard form documents, postage, handling and delivery or distribution of services shall be reimbursed to the Architect by owner up to an amount if $150.00 without prior approval of owner. 12.9 With reference to 10.2.1 all request for expense reimbursement should be itemized by day and include receipts for expenses over $25,00. 12.10 All mileage will be reimbursed at the standard rate of $.31 per mile. 1111 Nothing in this contract shall prohibit owner from communicating directly with contractor and/or site visits. 12.12 The architect will visit the site at least bi-monthly, but more frequently as appropriate. 12.13 Any additional work of the architect associated with a change order caused by any error or omissions of the architect shall not be compensated as additional work. 12.14 The employment of a geotechnical engineer will be the responsibility of the architect with approval of the Owner and the actual cost of same will be reimbursed to Architect by Owner. 12.15 If the bond issue fails there will be no termination expenses and the project will go no farther. 12.16 Under Basic Services (Article 2) the Architect will provide two copies of drawings for each review. All additional copies of drawings requested by owner will incur additional cost. 12.17 Mileage to the project site from the Architect's office is included in basic services and any other mileage incurred authorized by the Owner will be reimbursed for mileage. Architect approval of authorities having jurisdiction over the project as included in basis sum, but securing any fee's required will be reimbursed by the County. This Agreement entered into as of the day and year first written above. Calhoun County / O W N E R (Signature) Inc Arlene Marshall, Morgan Spear, President County Judge (Printed name and title) (Printed name and tide) CAUTION: You should sign an original AIA document or a licensed reproduction. Originals contain the AIA logo printed in red; licensed reproductions are those produced in accordance with the Instructions to this document. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 01997 AIA® AIA DOCUMENT B151-1997 ABBREVIATED OWNER - ARCHITECT AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 EMPLOYEE OF THE MONTH — SHARON WRIGHT • Judge Marshall announced the Employee of the Month as Sharon Wright with the Calhoun County Clerk's Office. She has been employed in the Clerk's Office since 1993, is dedicated, friendly and courteous. She was presented with a plaque. BIDS AND PROPOSALS — LAW ENFORCEMENT LIABILITY INSURANCE This agenda item was passed. 367 MEMORIAL MEDICAL CENTER MONTHLY FINANCIAL REPORT Saad Mikhail presented the following monthly financial report for Memorial Medical Center. The Court thanked him. MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY JANUARY 31, 2001 OPERATING REVENUE 1,530,904 LESS: OPERATING EXPENSES (1,411,162) 119,742 CHANGE IN INVESTMENT: Accounts Receivable- (374,908) (Incr) Decr Accounts Payable- (69,882) (Incr) Decr Prepaid Expense- (19,764) (Incr) Decr Inventory (7,825) (472,379) TOTAL INVESTMENT CHANGE (INCR) DECR (352,637) PLUS: Depreciation 172,560 Contribution to the County 0 (180,077) PLUS: County Subsidies (EMS) 596,750 Total Cash- 416,673 Incr (Decr) LESS: Equipment Purchases (31549) NET CASH- INCR (DECR) 413,124 4 • 0 Mi • • CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'JANUARY2001 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE MEMORIAL MEDICAL CENTER: OPERATING MEMORIAL RESTRICTED DONATION INDIGENT HEALTHCARE CONSTRUCTION CERTIFICATES OFOBLIG CONSTRUCTION CERTIFICATES OF OBLIG MT & SKG $264,687.06 14,403,79 86.818.21 2,575.91 11,749.82 2.349.38 336.21 S1,881,071.79 68.45 412.54 5.782.43 85.02 11.10 0.00 51,367,393.00 0.00 0,00 0.00 0.00 0.00 0.00 S778.365.85 14472.24 87,230.7S 8.358.34 11.834.84 2.36048 336.21 S382.920.38 S1,887,431.33 SI.367,393.00 $902,958.71 CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT 'JANUARY 2001 BANK RECONCILIATION LESS: CERT. FUND OFDEPOSIT PLUS: CHECKS BANK BALANCE OTHER ITEMS OUTSTANDING BALANCE FUND MEMORIAL MEDICAL CENTER: OPERATING 778,365.85 97.921.86 876.28T71 MEMORIAL 14,472.24 14,472.24 RESTRICTED DONATION 87.230.75 87.230.75 INDIGENT HEALTHCARE 8.359.34 82.92 8.441.26 CONSTRUCTION 11,834.84 6,238.20 18,07J 04 CERT OF OBLIG CONSTRUCTION 2.36049 2,36048 CERT OF OBLIG INTEREST A, SINKING 336.21 33621 369 CURRENT ASSETS CASH OPERATING FUND IIPREST CASH ACCOUNT PETTY CASH NP BOND PROCEEDS VP HOSPITAL PORTION RESTRICTED DONATION Mop BOND SIN(ING FUND/INTEREST TOTAL CASH ..................... ACCU 4TS RECEIVABLE PATIENT ACCOUNTS RECEIVABLE ALLONANCE FOR BAD DEBT PLAZA SPECIALTY CLINICS RECEIVABL MISC ACCOUNTS RECEIVABLE THIRD PARTY RECEIVABLE PHYSICAN RECEIVABLE TOTAL AcmLKTS RECEIVABLE...... INVENTORIES RADIOLOGY —FILM 'BORATORY .cNTRRL. SUPPLY SURGERY DIETARY MAINTENANCE PHARMACY TOTALINVEMDRY................ PREPAID EXPENSES PREPAID INSURa10E PREPAID EXPENSES TOTAL PREPAID EXPENSES......... TOTAL CURRENT ASSETS........... PROPERTY, PLANT, d EQUIPMENT LAND BUILDINGS FIXED EQUIPMENT M0.10R MOVABLE EQUIPMENT MEMORIAL MEDICAL PLAIN REPORTABLE BON) ISSUAIBNE COST rANSTRUCTION IN PROGRESS SS: ACCMLIL.RTED DEPRECIATION TOTAL PR(PEERTY, PLANT, i EOLUUIP TOTAL UNRESTRICTED ASSETS .... BRAU SHEET AS OF: O1/31/01 THIS YEAR LAST YEAR LAST NONTH O1/31/01 01/31/00 12/31/00 776,365.81 2,270,384.20 264,687.06 5,000.00 5,000.00 5,000.00 76.00 675.00 725. DO 224.52 224.52 224.52 4,685.04 285,768.55 4,689.04 87,230.75 54,774.31 86,818.21 9,617.97 139,804.96 9,521.85 885,853.09 2,756,631.54 371,665.68 5,068,937.39 3,989,962.21 4,694,026.19 (2,293,694.00) (1,805,458.00) (2,217,928.00) .00 .00 .00 267,333.63 315,528.5E 265,598.15 .00 462,273.00 .00 30,655.42 13,182.65 14,514.35 3,073,23& 44 2,975,488.44 2,756,211.49 5,684.05 10,010.21 4,975.49 47,8% 26 43,527.21 56,911.84 121,475.54 98,72& 83 108,365.64 106,620.52 105,95& 09 104,906.68 10,587.10 9,814.95 10,587.10 5,934.83 11,109.37 5,934.83 151,431.19 153,812.07 150,078.77 449, 585.49 432, 954.73 441, 760.35 24,221.63 15,913.66 7,300.46 42,945.69 85,818.52 40,102.85 67,167.32 101,632.18 47,403.31 ! 4,'475,838.34 6,266,706.89 3,617,040.93 ) 32,142.60 32,142.60 32,142.60 8,805,889.87 8,804,197.32 8,805,889.87 2,309,039.36 2,293,130.22 2,309,039.36 8,063,075.63 7,635,296.96 8,059,526.97 7,282,011.05 1,080,IS& 58 7,282,011.05 90,105.00 90,105.00 90,105.00 .00 5,758,039.01 .00 (11,749,653.29) 19,%7,378.09) (11,577,095.63) 14,832,606.22 15,725,721.60 15,001,619.22 19,308,446.56 21,992,42& 49 18,618,660.05 6.1 • •. S'f O •CURRENT LIABILITIES ACCOUNTS PAYABLE ACCRUED PAYABLES ACCRUED PAYROLL ACCRUED RETIREMENT ACCRUED STATE SALES TAX RESERVE FOR ASBESTOS d TERMITES RETENTITIN-CONSTRUICTION IN PROGRES ACCRUED VACATION/HOLIDAY/SICK CAPITAL LEASES OBLISATIM MMP BONDS REPORTABLE BOND DISCOUNT HOSP OBLIGATION FOR BONDS TOTAL CURRENT LIABILITIES...... LONE TERM LIABILITIES MMP BONDS TOTAL LONG TERN LIABILITIES.... TOTAL LIABILITIES .............. RETAINED EARNINGS FUND BALANCES •GENERAL YEAR-TO-DATE 6AIN/LO55 TOTAL GENERAL FUND BALANCE..... TOTAL UNRESTRICTED LIABILITIES. RESTRICTED FUND ASSETS MEMORIAL FUND FORM08A TRUST TOTAL RESTRICTED FUND ASSETS., RESTRICTED FUND LIABILITIES RESTRICTED FUND BALANCE FORNOSA TRUST BALANCE TOTAL RESTRICTED FUND LIAR..... • CURIAL MEDICAL CENTER BALANCE SHEET AS OF: 01/31/01 THIS YEAR LAST YEAR LAST MONTH 01/31/01 01/31/00 12/31/00 496,231.99 548,644.57 426,350.15 224,157.91 181,034.87 201,593.09 473,060.19 402,998.87 371,429.57 (447.66) 62,104.69 59,156.84 693.91 627.04 668.26 .00 .00 .00 66,611.08 255,503.19 66,619.08 335,324.39 335,324.39 335,324.31 758,458,00 758,458.00 758,458.00 165,000.00 155,000.00 165,000.00 (23,366.00) (23,366.00) (23,366.00) 42,952.91 45,826.00 32,214.68 2,538,684.72 2,722,157.62 2,393,448.06 2,660,000.00 2,825,000.00 2,660,000.00 2,660,000.00 F, 825, 000. 00 2,660,000.00 5,198,684.72 5,547,157.62 5,053,W-06 13,565,206.99 16,608,220.89 13,565,2%.99 544,554.85 (162,950.02) .00 14,109,761.84 16,445,270.87 13,565,206.99 19,308,446.56 21,992,428.41 18,618,655.05 14,472.24 13,178.98 14,403.79 533,637.41 549,328.77 533,637.41 548,109.65 562,507.75 548,041.20 14,472.24 13,178.98 14,403.79 533,637.41 549,328.77 533,637.41 548,109.65 562,507.75 548,041.20 6.2 �r�l Operating Revenue Inpatient Revenue: Medicare Medicaid Other Total lP Revenue Outpatient Revenue Medicare Medicaid Other Total OP Revenue Total Operating Revenue Revenue Deductions Medicare Cont. Adj. Aedicare Pass-thru Medicaid Cont. Adj. Indigent/Charity Cont. Adj. Bad Debt Expense Other Deductions Total Rev Deductions Other Revenue Cafeteria Sales Interest Income Interest from Bonds Interest from Hasp Portion Mall Rental Miscellaneous Income Total Other Revenue Net Revenue O J 2 MEMORIAL MEDICAL CENTER OPERATING STATEMENT Forth* 1 Month Ending January 31, 2001 SINGLE MONTH — Current Budget Prior Year 529,330.44 720,251.01 530,827.88 173,497.41 180, 802.23 182,404.31 414,083.68 331,409.12 229613.30 1, 116.911.53 1,232,462.36 942,845.49 715,540.71 449,648.54 463,437.49 204,391.73 132,336.98 160.701.93 696,004.48 764,270.55 589,671.011 1,615,936.92 1,346,256.10 1,213,810.50 2,732,648.45 2,578,718.46 2.156.655.99 (629,322.18) (575,481.53) (566,459.89) 45,003.00 70,833.33 94,211.55 (155.476.05) (156,569.62) (96,911.96) (142,199.01) (103,807.62) (103.437.66) (226,206.26) (313,041.57) (131,652.29) (113,344.13) (11,523.00) (110,889.77) (1,221.544.63) (1,089.590.01) (915,140.02) 7,352.87 5,000.00 5,561.40 3,409.24 6,250.00 (2,193.40) 423.64 0.00 54,774.31 85.02 0.00 2,404.79 6,647.38 7,083.33 1,587.27 1,481.75 3,500.00 721.96 19,599.90 21,833.33 62,856.33 1,530,903.72 1,510,961.78 1,304,372.30 Pape -i- YEAR TO DATE — Current YTD Budget YTD Prior YTD 529,330.44 720,251.01 530,827.88 173,497.41 180, 802.23 182,404.31 414,083.68 331.409.12 229,613.30 1,116,911.53 1,232,462.36 942,645.49 715,540.71 449,648.54 463,437.49 204.391.73 132,336.98 160,701.93 696,004.48 764,270.58 569,671.08 1,615,936.92 1,346,256.10 1,213,810.50 2,732,848.45, 2,578,718.46 2,156,655.99 CJ is (629,322.18) (575,481.53) (566.459.89) 45,003.00 70,833.33 94,211.55 (155.476.05) (156,569.62) (96,911.96) (142,199.01) (103,807.62) (103,437.66) (226,206.26) (313,041.57) (131,652.29) (113.344.13) (11,523.00) (110,889.77) (1,221,544.63) (1,089,590.01) (915,140.02) 7,352.87 5,000.00 5,56140 3,409.24 6.250.00 (2,193.40) 423.64 0.00 54,774.31 85.02 0.00 2,404.79 6,847.38 7.083.33 1.587.27 1,481.75 3,500.00 721.96 19.599.90 21,833.33 62,856.33 1,530,903.72 1,510,961.78 1,304,372.30 • MEMORIAL MEDICAL CENTER OPERATING STATEMENT For the 1 Month Ending January 31. 2001 SINGLE MONTH — YEAR TO DATE — Current Budget Prior Year Current Yid Budget YTD Prior YTO Operating Expense Salaries 672,547.63 696.291.33 644,944.84 672,547.63 696,291.33 644,944.84 Employee Benefits 185,290.07 140,406.45 159,602.77 185,290.07 140,406.45 159.602.77 Professional Fees 165,634.25 160,900.58 129,490.01 165,834.25 160,900.58 129,490.01 Plant Operation 27.241.14 36,025.00 26.660.41 27.241,14 36,025.00 26.660.41 Hospital General • 24,999.61 54.416.66 30,645.31 24,999.61 54.416.66 30,645.31 Other Operating Expenses 335.249.20 424,348.36 369,764.61 335.249.20 424,348.36 369.764.61 Total Operating Expense 1,411,161.90 1,512,388.38 1,361,107.95 1.41j_tU,90 1,512,388.38 1,361,107.95 Net Operating Gainf(Loss) 119,741.82 (1,426.60) (56*735065) " 119,741.82 ! (1,426.60) (56,735.65) Non -Operating Expense Depreciation 172.559.66 152.582.76 106,214.37 172,559.66 152,582.76 106.214.37 Contribution to County 0.00 0.00 0.00 0.00 0.00 0.00 Total Non -Operating Expense 172,559.66 152,582.76 106,214.37 172,559.66 152,582.76 106,214.37 Total Operating Gain/(Loss) (52,817.84) (154.009.36) (162.950.02) (52,817.84) (154.009.36) (162.950.02) County Subsidy (596,750.00) 41,666.67 0.00 (596,750.00) 41.666.67 0.0 Net Gaini(Loss) after Subsidy 543,932.16 (195.676.03) (162.950.02) 543,932.16 (195,676.03) (162,950.02) EXECUTIVE SESSION — (SEVERANCE COMPENSATION FOR FORMER MEMORIAL MEDICAL CENTER PRESIDENT/CEO • This agenda item was passed. COMPLIANCE OF TERMINATION AGREEMENT BETWEEN MEMORIAL MEDICAL CENTER BOARD OF DIRECTORS AND B. L. BYBEE The terms of the termination contract between Memorial Medical Center and B. L. Bybee, former CEO of MMC, were discussed by the Court, the County Auditor, current MMC Administrator, Buzz Currier, County's legal counsel Tom Pollan with Bickerstaff, MMC legal counsel Tom Garner and hospital board members concerning health insurance and contributions by the hospital to Texas County and District system in his name. A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan that the Commissioners' Court accept the Memorial Medical Center Board's recommendation • that Mr. Bybee be considered for the purpose of the termination agreement as an employee and entitled to all benefits stipulated in the Notice of Termination dated 10-31- 2000 — amended to be "an eligible employee for purposes of contribution to retirement." In discussion, Commissioner Finster questioned this matter being brought before the Court instead of -being handled by the Hospital Board. Vote: Commissioners Galvan, Balajka, Floyd and Judge Marshall all voted in favor. Commissioner Finster voted against. y73 EXECUTIVE SESSION —CONSULT WITH ATTORNEY The Court being in open session and in compliance with the pertinent provisions of Sec. 551 of the Vernon's Texas Code Annotated, Government Code, the County Judge, as • presiding officer publicly announced at 11:00 A.M. that closed session would now be held under the provisions of Sec. 551.071 for private consultation between the governing body and its attorney when the governing body seeks the attorney's advice with respect to pending of contemplated litigation; Derek Timmons VS H. Floyd, Calhoun County Commissioner and Calhoun County, Texas, Cause No. 2000-1-13669. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting will be reopened to the public. The Court then went into closed session. At the end of the closed session the meeting was reopened to the public at 11:45 A.M. John Griffin with Houston, Marek and Griffin, LLP recommended to the Commissioner's Court that the Court agree to end the litigation in Cause No. 200-1-13669, Derek Timmons VS H. Floyd and Calhoun County on condition that Mr. Timmons agree to be bound by and accept the ruling in the County's favor by Judge Kilgore and Plaintiff and Defendant agree to release each other from liability and Mr. Timmons release all his claims that he has or could bring in this suit against Calhoun County. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that the Court accepts Mr. Griffin's recommendation. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. AUTHORIZE PAYMENT OF CONTRACTOR RETENTION Commissioner Floyd stated that $215,6000.00 was budgeted for the upgrade of the Calhoun County Emergency Communications System Project; $212,316.00 was spent, leaving a balance of $3,284.00. The Court has allowed a contingency to pay for contract changes in the amount of $11,700.00 and change orders came to $12,700.00. He asked that the Court authorize him to sign the last change order of $6,742.80 for a repeater. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that Commissioner Floyd be authorized to sign Change Order #10 in the amount of $6,743.80 and declare the Project for Upgrade of the Emergency Communications System as substantially complete and authorize the release of any contract contingency. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. HIRE FHtM FOR REDISTRICTING 2001 Judge Marshall stated that the Court has previously met with Mr. Kennedy and Mr. Pollan and has also received proposals from Rolando Rios and Allison Bass. Commissioners Galvan and Balajka said they were not prepared to hire a firm at this time and wanted to hear from others. Commissioner Finster said that he liked Bickerstaff (Pollan). Commissioner Balajka suggested that meetings be set up at the other firm's convenience, but before March 15a', 2001. THE COURT RECESSED UNTIL 1:00 P.M. BIDS AND PROPOSALS — LEASE OF 80 ACRES AT LANDFH.L FOR HAY BALING PURPOSES This agenda item was postponed. 374 DEMOLTITON OF OLD JAIL • • Commissioner Balajka informed the Court of the asbestos removal in the old jail from the outside coating, floor tiles and caulking and the building is deemed safe. The debris does not have to be hauled to a specified site. He gave the specifications and costs and said the 10-day notification for the State started last Friday. It will take 5 to 7 days to _ complete the job for a cost of $24,096.18. Will probably need a budget adjustment. No action was taken by the Court. A representative of the Texas Department of Mental Health and Mental Retardation and Mrs. Annette Pfeil presented a film and asked the Court to adopt a Resolution of Support to submit to Senator Armbrister and Rep. Gene Seamans to let them know of the community's support. A Motion was made by Commissioner Balajka and seconded by Floyd to Adopt a Resolution of Support of the Texas Department of Mental Health and Mental Retardation's funding request for $265 Million in increases to community MHMR services for the biennium 2002 and 2003. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. RESOLUTION WHEREAS, all Texans benefit when their families, friends and neighbors can obtain the behavioral health services they need to maintain good health and be productive members of their community; and WHEREAS, community mental health and mental retardation services have proven effective and efficient in meeting individual and community needs; and WHEREAS, Texas ranks 43i° in per capita funding for community mental health and mental retardation services and has over 23,000 persons with serious mental disabilities waiting for needed support services statewide; and WHEREAS, appropriation of new state funds would benefit Texans with mental disabilities by: Repairing and strengthening the mental health safety net by funding new medications and intensive community -based mental health services that can prevent psychiatric crisis, incarceration, and homelessness; Ending the waiting lists for essential community services that enable Texans with extraordinary needs to avoid more costly institutional placement: and Providing Texans with mental disabilities the same level of community services available to people in most other states by increasing Texas funding to just equal the national average by 2005. NOW, THEREFORE BE IT RESOLVED, that the Calhoun County Commissioners' Court fully supports the Texas Department of Mental Health and Mental Retardation's funding request for $265 million in increases to community MHMR services for the biennium 2002 and 2003. PASSED AND APPROVED by Commissioners' Court on this 18" day of February, 2001. Calhoun County Commissioner, Precinct 3 APPROVED Arlene N. MAtsball, County Judge Michael lajka, Calhoun County Commissioner, Precinct 2 Kenneth W. Finster, Calhoun County Commissioner, Precinct 4 ATTEST Marlene Paul, Calhoun County Clerk ALtQ'� SHERIFF'S DEPARTMENT — SURPLUS/SALVAGE A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to declare the listed automobiles as supplied by the Sheriff's Department as surplus and to be sold at Sheriff's Auction. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. List of Units to be auctioned • UNIT#I 2FALP71WXTX142723 1996 CV 156035 UNIT #3 2FAFP71 W4XX102002 1999 CV 118274 UNIT #14 2FAFP71 WXW172473 1998 CV 107494 UNIT #15 2GTDC14H8FI51121 I 1985 GMC PU 48425 (BLUE PU) UNIT#18 IFACP5OU4LA264089 1990TAURUS 108734.2 WHITE PU IGCOC141H8J2282755 1988 CHEV. PU 194179 RESOLUTION — SEVERE WEATHER AWARENESS WEEK A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to adopt the Resolution of Support Declaring Severe Weather Awareness Week as March 4- 10, 2001. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. RESOLUTION i WHEREAS, Severe Weather Awareness Week is March 4 - 10, 200 fc and • WHEREAS, We all have memories of the wide variety of disasters that struck Texas in 20m, from wildfires to flub Floods, and flooding; and . WHEREAS, Each year brings the potential for violent weather to our area; and annually large portions of our State, including Calhoun County, can he devastated by flooding and tornadoes; and WHEREAS, There is no pan of Texas that is not susceptible to the impact of severe weather; and WHEREAS, The Governor of the State of Texas, the Texas Division of Emergency Management, the National Weather Service, and the Texas Department of Insurance each and together urge all citizens and visitors to Calhoun County, to plan and prepare for severe weather; and WHEREAS, Governor Rick Perry has declared the week of March 4 - 10, 2001, as Severe Weather Awareness Week in Texas. NOW THEREFORE BE IT RESOLVED, that the Calhoun County Commissioners' Court urges everyone in our community to leam and to participate in severe weather preparedness activities available through Calhoun County Emergency Management; and IN OFFICIAL RECOGNITION WHEREOF, We, the undersigned, hereby affix our signatures this 28th day of February, 2001. County Judge Arlene N. MarsUall, Roger . C Ivan AMI[ba County Com to oner, Pct. l Calhoun County Commissioner. Pa. 2 �Calhoun H. Floyd Kenneth Fluster Calhoun County Commissioner, Pet. 3 Calhoun County Commissioner. Pct. 4 rry[` Attest: o Marlene Paul, Countyy Juu�d�e��; CONTRACT WITH STANDGUARD WATER FOR SHERIFF'S DEPT A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to authorize the Sheriff to enter into a Contract with StandGuard Water Quality Assurance Solution for the Sheriff's office. Commissioners Galvan, Balajka, IFinster and Judge Marshall all voted in favor. Commissioner Floyd voted against. OR"= �D .iOUTE NUMBER a STAR -- NO. WATER QUALITY ASSURANCE SOLUTION � 640 Magazine Street • New Orleans, LA 70130 • 800.962.7006 STANDGUARD CUST. NO. MACHINE OELIVEFEa i0: AGREEMENT FOR RENTAL AND SERVICE NAME PHYSICAL ADDRESS CITY I I I I STATE m ZIP L. CONTACT1111111 111 11111111 1 1 PHONE NO. • (if billing address is different from physical address complete lines below) FAX NO. BILLING ADDRESS SEEMEENEEM:. OEME OEM ONES # of Units I MODEL # AND TYPE I RENTAL RATE I TOTAL iAX EXEMPT NO _ PURCHASE ORDER #, INSTALL FEE ® S90 per twit DEPOSIT ® $100 per.tlutit TOTAL Standguard is prnviding the above equipment subject to the terms and conditions Jet out below. I. This agreement is effective for one year from the date of installation. This agreement shall «new for successive one year toms on the anniversary of the initial installation. Cancellation of this agreement must be received in writing thirty (30) days prim to comal termination of this Agreernent. Rod now be addressed to Standguud - 640 Magazine Street - New Orleans. LA 70130 - Attention Billing Department Cane-hn•^n^ of this agreement prior in the ecpvmon of the initial one year imn or without a thirry (30) day notice after one year will result in a $45.00 cmcellation and pick-up fee to be assessed an the fuel bill. All payments arc due upon receipt of either our invoice or se.,.,,,..., Surdguam retains the right W tertiate this agreement upon thirty (30) days write n notice to the customer. 2. The charges shown above ate the carRm renal seta to be charged every FOUR (4) WEEKS, OR TWENTY EIOHT (210 DAY CYCLE This nu: includes rental. service and maintcaance of the equipment listed above. installation fee of fifty dollars (S50.00) per machine includes 211 labor and matrons necessary to plumb machine into the custorneta existing water supply. Customer agrees to correction of equipment to customers water supply and a0 associated installation work requited. 3. All machines and installation matenzi remain the property of Standguard and may be removed by Standguard at any time after terminadw of this sgmcmem. Customer agrees to assume full respomsibibty for return of the machine and installation menial in the rime condition as when received ordinary wear and tear excepted. In cent of loss by fire, didu or any other ause while in Cast— 3 possessieu, Catomr agrees to pay the actual value shred immediately upon discovery of lots. Upon termination of this agreement Customer agrees w scorn the =nine and iaullsdaa Material to Staadguard Customer has exambned the machine and installation material and accepts it in the Condition in which it now is. and agrees to either carry adequws liability insmence to over cast of equipment or to pay the full cost of repairs in the event said machine is destroyed Or damaged It is agreed that upon failure to pay mat or if default is made in any wry of the trssss hereof. Standguard may at once take possession of said rented x,achinc and installation material wherever the same may be found and remove the same, and Standguard. or its agars, shall in no way be liable for claims for damages or injury arising from the removal of said machine. The cu omer will make the equipment available for normal inspection, re(mus, adjustment and replacemem. 4. Commitments beyond rrnW mtes. installation foes and deposits require prim approval from the Stardgoard Director of Marketing or another Company officer. Failure to return mud properr according to this agrxmem or use other than specified by this convect shall constitute unlawful dominion of the property. • Stemgtum- Account esecuuve Lusuimin atgnemre Account rxectstsve - Fznpioy= Stanaguard - Masi ' Manager - Employee a simmer Name () Cummers Title Dated this _ day of , I9 377 TRANSFER PRECINCT #2 TRACTOR BLADE TO PRECINCT #4 A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to transfer Commissioner Precinct #2 ' s 9 foot bush hog tractor blade to Commissioner Precinct #4 assets (asset 922-0619). Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. The County Tax Assessor -Collector, JP Pct 91, Extension Service presented their reports for January 2001 and the County Treasurer's Report for December 31, 2000. After reading and verifying same, A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept said reports as submitted. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. f N N � y FIN O n n m m m 0 N O m 'Z g Q +. YI o n v�iQ mHrvi nmm o 0 O N !} y, N p N0O mO2 01 OI N .1g Lmt `j aj OlN 4 4. 2 ,,ii ,i g V Vp�I n pppp�� g m� �.60 Ci 4l Oi N N N 9228rvmm nry3S$m '�V'�((mIOnN�NOn�^�p�ONl��i•f mm12p0 p♦n♦p,,�no�C'Ci, OOin Or7Nn�N m INO� I OHO-JJII I � N N y, p p p p p p p p p p p p pp N.�OOWOON }fp(OOOOOOOOOOOO �b�oj1000 p�ptOVNgr y�^��$NOO�OOS��.IOanOSO N a N ��0 vein n88 �Nlp�almp mgm �l��pppp�pm�Gvv;,��{g{rg4m,yyi_1{��yj'm�q�qno��i yp�pyi, {pmp{��m(gmq(yy U�10�ONN±N�0�01N�m0�0 �fV mmOi Cl m �-� Ci LINO N � vp� qq yy,, ,rri, fi�rr,, GG po mm {� ry Y �NtO N��+Np, �'y11y(V�1n0� b(q�q(yy0 Imo, �Y YmA��tY p�m�pjj{{W �q�p (Oy lw0 1pn�,�(Npy 8�{OoWo NON N�I��(m(Vy �lI �D �OW1ppn ��qN 4��Yf�Y1<mCI��Ylm^fV 3 YON�I�NNO m ttOO �Y R m � N � N G o zm 2 Z j0N O W N 82 oe ~W W bbbL382 (� W DO 0 WOW��YIy>aWH Omm .p •sw� 0E� O00 z wm000j m KOZZZ-�FKK,- WOO �u `a astir 0• WaaaF¢�iUW2r0HF-F.rHH�-ram m m 22066 U O O w w p Z w U V 0 0 0 0 z 0 z Sa 00w %X0 0faa az aza aza aza aza aza<z_ w ZZm ¢,¢��wwi2 wOOKa'K 99* o��=r�-�00��E_Ixx0000000 IJ E CI CALHOUN COUNTY TREASURER'S OFFICE STATEMENT OF BALANCES • • ACCOUNT NAME Balance 1W1100 Receipts bisbursements Balance 12131100 General Road & Bridge General 226,525 66,601 66 293,060 Road & Bridge Precinct 2 1,203 889 - 0 2,092 Road & Bridge Precinct 3 221,387 7,322 0 228,709 Road & Bridge Precinct 4 79,640 2,340 0 81,980 FM -Lateral Road 14,686 1,422 0 16,108 Hwy 871FM 1090 488,024 8,471 0 496,495 Road Maintenance Precinct 18.750 261 14.885 4,125 Road Maintenance Precincl4 16,033 276 0 16,309 Lateral Road Precinct 1 43 3,719 0 3,762 Lateral Road Precinct 2 43 3,719 0 3,762 Lateral Road Precinct 3 43 3,719 0 3,762 Lateral Road Precinct 4 43 3,719 0 3,762 Flood Control Precinct 1 40,038 0 40,038 0 Flood Control Precinct 2 1,474 26 0 1.500 Flood Control Precinct 3 20,512 355 0 20,867 Flood Control Precinct 4 1.899 32 0 1,931 Airport Maintenance 37.560 935 3,656 34,839 Law Library 16,203 3.705 3.459 16,449 Library Gift Memorial 8,064 414 494 7,984 Juvenile Probation 316.168 50.180 79,146 287.202 Boot Camp/JJAEP 147.154 15,465 20,113 142,506 Fine & Costs Holding 17,086 32,492 35.629 13,949 Donations 100,502 1,889 6,182 96,210 Animal Control -CAWS 139 0 0 139 Grants 107.513 1.641 15,166 93.986 Law EM. Officers Education 4,279 73 180 4.172 Records Management -County Clerk 35,142 7,606 11,208 31,540 Records Mgmt. & Preservation 30,086 2.840 0 32,926 Courthouse Security 60,499 7,017 0 87,516 Graffiti Eradication 2,779 381 0 3,160 District Court. Imprest Jury 1,530 2,629 2,324 1,835 County Court-Imprest Jury 1,959 325 486 1,798 Excess Sales Tax Revenue 2.794 47 0 2,841 Sheriff Forfeited Property 1.003 16 0 1,019 Cap. Proj: R&B Infrastructure 32.732 0 0 32,732 Cap. Proj: Airport Improvement 38,485 0 0 38,485 Cap. Prol: Parking Lot - $2,313 0 11,306 41.007 Cap, Prod -Lib Telecommunication 41,664 3,879 12,558 32.984 Cap. Proj: Emg. Communication Sys. 112,965 0 69.522 43.443 Cap. Proj: Maxwell Ditch Road 7,225 0 0 7225 Cap. Proj.-New EMS Bldg. 35,000 0 419 34,581 Cep. Proj: New Jail Bldg. 25,000 0 0 25,000 Cap. Proj: Magnolla Beach Erosion 0 40.037 0 "40,037 Port O'Connor Community Center 5,880 773 1,853 4,800 Chamber Tourism Center 5,200 94 0 5,294 Library Can. Of Oblig. Int & Skg 51700 491 0 6,191 Gen. Oblig. Bonds Int & Skg 6,057 2.667 0 8,724 Gen. Oblig. Ref. Bonds Int & Skg 1,726 846 0 2,572 Tax Anticipation Notes Constr. 1,216,602 18,024 41,727 1,192,899 Tax Anticipation Notes Int & Skg 64,272 810,694 845,375 29,591 Tax Anticipation Notes - Formosa 1,712,216 19,492 810.000 921.708 Hospital Operating 586.183 3.974.016 4.295.512 264,687 Hospital Memorial 14.188 215 0 14,403 Hospital Restricted Donation 85.523 1,295 0 86,818 Hospital Construction 11,483 267 0 11,750 Hosp. Can. Of Obbig. Constr. 2,315 35 0 2.350 Hosp• Can. Of Oblig. Int & Skg 636 0 300 336 Memorial Medical Plaza Default 23,393 0 600 22,793 Inds ant Healthcare 62,675 2145 34, 21M 245 2,576 oassq'I We the undersigned County Judge and Commissioners In and for Calhoun County, Texas hereby certify that we have made an examination of the County Treasurer's quarterly report, fled with us on this Ida day of U 2001, and have found the same to be correct and in d e order. Witness our hand officially, this 10 {L day of 2001. 1L , 2001. SWORN TO AND SUBSCRIBED BEFORE WE.County Judge, and County Commissioners of said Calhoun County each respectively, on this cX q? day of &A , 2001. BEFORE ME, the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County says that the within and foregoing report is true and correct. Sharron Marek, County Treasurer FILED OR RECORD THIS � day of �_. 2001 and recorded this a 4% day • of �, 2001. L/Yl/G11�1.n� Marlene Paul, County Clerk _ V W" !Q�/ 379 ACCOUNTS ALLOWED — COUNTY Claims totaling $350,150.99 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved as presented for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that the following Budget Adjustments be approved. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET AMENDMENT REQUEST11 I To: Calhoun County Commissioners' Court From: v�ln .�C �' L4, (Department making this request) Date: a_d-q_e1 I request an amendment to the o 3 Uf budget for the year following line items in my department: ,,rGL_Account_#- Account Name k dyyy Lo Net change in total budget for this department is: Other remarks/justification: Amendment -- Amount___ IQ $ —J Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: is is ,8()Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: f� L� K., (I (Department making this request) Date: C) _ aI_C,/ I request an amendment to the aO C I budget for the year following line items in my department: Amendment GL^Account_#_ __Account Name --Amount---- �J I •� - � (Not `�' ` l ,. Q a.y' ` I � � is Net change in total budget for this department is: other remarks/justification: $ 3 PA Reason,_^^^^ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 3®1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 2_-31 I request an amendment to the budget for the (year) following line items in my department: GL,Account ^#- IC - 5 11c'v y_�__Accro(u(nt-Name--- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount X 3 -__---^Reason------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 40 7M 11 BUDGET AMENDMENT REQUEST 11 • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 0 --a-7 _a ( I request an amendment to the Q-001 budget for the year following line items in my department: GL Account_#_ �?,G-63oa-c Amendment Account Name --«�Amount^___ __^,^-�Reason��^^^ Vi, Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 283 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 1 P,-t (Department making this request) Date:_`( I request an amendment to the d-o01 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ___ _____________ ___________________ J(fc — G(,,31e (po33� �it�do lx� �i��% �,��L�tUA. o K 1 APP ' V - - • FEB 2 8 1001 Net change in total budget for this department is: $ V-- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 384 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �. )_ I_ n PJ 2 (Department making this request) Date: I request an amendment to the 4001 budget for the year following line items in my department: b Amendment GL Account # Account Name Amount Reason _________ ------------------ _7______ _-----------_______ �sYI,i014c 5 �o ' 5 34g • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requea ed until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 385 11 BUDGET AMENDMENT REQUEST11 '1 • To: Calhoun County Commissioners' Court From: ? ,M� I" "ate (Department making this re est) Date: a-��-L)I I request an amendment to the aOOI budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: other remarks/justification: $ Ps I a 0 , XMIS �Z, • FEB 2 8 2001 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 386 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: L2� (Departm nt making this request) Date: 2 -ad-o I I request an amendment to the aOoI budget for the year following line items in my department: Amendment GL Account # Account Name Amount jj Reason G 131 L t!LAC 04:- v— Pc 4-o ,, Po 7xy Net change in total budget for this department is: Other remarks/justification: FEB 2 8 2001 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 387 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � � G � (Department making this request) Date: —1G--O( I request an amendment to the budget for the year following line items in my department: GL Account # 5 � o•— I��n� o Amendment _ Account Name _---Amount -- �R Net change in total budget for this department is: Other remarks/justification: ___--- Reason Q-t4-- &JL, -- AIL4b, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): CI • R=• • i 11 BUDGET AMENDMENT REQUEST 10 To: Calhoun County Commissioners' Court From: \ UJ, )(Department making this request) Date: a— 19 _0 f I request an amendment to the 0-�Oj budget for the year following line.items in my department: Amendment GL Account # »»»Account »Name»»» Amount »»»»»»»ReasonJAA Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • 'Date posted to General Ledger account(s): • i • Fund Session Code Date Fund Title 1000 2/28/01 GENERAL FUND 1000 2/28/01 GENERALFUND Total 2128/01 Total GENERALFUND 1000 Report Total CAL&OUNTY,TEXAS [) Unposted Budget Transactions - REVENUE ADJUST.2/28/01 Transaction Description Dept Title GL Title Increase Decrease TRAVEL REIMB. FROM TX REVENUE MISCELLANEOUS REVENUE 148.00 CENTER FOR JUDICIARY REIMB. FOR POSTAGE REVENUE MISCELLANEOUS REVENUE 29.00 FROM HOT CK RESTIT FUND APPROVED FEB 2 8 2U01 177.00 0.00 177.00 0.00 177.00 0.00 0 M,, MMI I... i Fund Effective Code Date Fund Title 1000 2/28/01 GENERALFUND 1000 2/28/0) GENERALFUND 1000 2/29/01 GENERALFUND 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Total 1000 Report Total N" M701 2/29/01 GENERALFUND 2/28/01 GENERALFUND 2/28/01 GENERALFUND 2128/01 GENERAL FUND 2/29/01 GENERALFUND 228/01 GENERALFUND 2128/01 GENERALFUND 2/28101 GENERALFUND 2/28/01 GENERALFUND 2128/01 GENERAL FUND 2/29/01 GENERALFUND 7128/01 GENERALFUND 228/01 GENERALFUND 2129101 GENERALFUND 2/28/01 GENERALFUND GENERALFUND L CALHOUN COUNTY, TEXAS Unpostcd Budget Transactions - EXPEND.ADJUST.FOR 2/28101 Transaction Description TAXABLE MEALS PAID THROUGH PAYROLL TAXABLE MEALS PAID THROUGH PAYROLL PROPERLY CHARGE BAL OF EXPENSE FOR FIRE ALARM FOR JAIL ELEV PROPERLY CHARGE BAL OF EXPENSE FOR FIRE ALARM FOR JAIL ELEV AS NEEDED AS NEEDED TAXABLE MEALS PAID THROUGH PAYROLL TAXABLE MEALS PAID THROUGH PAYROLL TRAVEL REIMB. FROM TX CENTER FOR JUDICIARY REIMB. FOR POSTAGE FROM HOT CK RESTIT. FUND REQUIRED BY PAYROLL REQUIRED BY PAYROLL DECALS FOR VEHICLE DECALS FOR VEHICLE AS NEEDED FOR P0#8728 TRAVEL REIMB. AS NEEDED FOR PO#8728 TRAVEL REIMB. PROPERLY CLASSIFY PAGERS/RADIOS (NON -CAPITAL) PROPERLY CLASSIFY PAGERS/RADIOS (NON -CAPITAL) Dept Title EXTENSION SERVICE EXTENSION SERVICE BUILDING MAINTENANCE BUILDING MAINTENANCE COMMISSIONERS COURT COMMISSIONERS COURT DISTRICT CLERK DISTRICT CLERK DISTRICT CLERK DISTRICT ATTORNEY ROAD AND BRIDGE -PRECINCT #4 ROAD AND BRIDGE -PRECINCT #4 CONSTABLE -PRECINCT # I CONSTABLE -PRECINCT #1 CONSTABLE -PRECINCT #2 CONSTABLE -PRECINCT #2 FIRE PROTECTION -POINT COMFORT GL Title MEAL ALLOWANCE TRAVEL OUT OF COUNTY MARINE AG REPAIRS -COURTHOUSE AND JAIL 11YINZLaYLSL?:1l`allIR GENERAL OFFICE SUPPLIES LEGAL SERVICES MEAL ALLOWANCE TRAINING TRAVEL OUT OF COUNTY TRAINING TRAVEL OUT OF COUNTY POSTAGE MAINTENANCE EMPLOYEES WORKERS COMP ADJUSTMENTS UNIFORMS MISCELLANEOUS AUTO ALLOWANCES TRAINING TRAVEL OUT OF COUNTY SUPPLIES -MISCELLANEOUS FIRE PROTECTIi 11 POINT CAPITAL OUji-AY COMFORT APPROVED LFLEB28 2001 Increase Decrease 21.00 21.00 L' w 9,131.00 C .� 9,131.00 V d 00 b 152.00 N W 152.00 W 10.00 -,or m C 10.00 .d ad OO 148.00 A N C N � 29.00 N ld •� V 0 r V. FL 102.00 C 6 c 0 U N 102.00 F U .may+ ',L... 175.00 175.00 x C Lr] 164.00rA 1" .n to 00 O 164.00 .d .^ ... x 690.00Id N o3 O k 690.00 b p0 O E W C4 O ti U o F 10,622.00 10,445.00 10,622.00 10,445.00 0 SPECIAL FEBRUARY TERM HELD FEBRUARY28, 2001 THE STATE OF TEXAS § • COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 28th day of February, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 4:45 P.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Roger C. Galvan Commissioner, Pet. 1 (ABSENT) Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 (ABSENT) Kenneth W. Finster Commissioner, Pet. 4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: ACCOUNTS ALLOWED — HOSPITAL Claims totaling $1,170,068.30 for Operations and $ 136,488.90 for indigent Healthcare for a grand total of $1,306,557.20 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Galvan and seconded • by Commissioner Floyd that said claims be approved for payment. Commissioners Galvan, Floyd and Judge Marshall all voted in favor. THE COURT ADJOURNED. 392 SPECIAL MARCH TERM HELD MARCH 9, 2001 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 9th day of March, A.D., 2001 there was begun • and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: • is Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. WHARTON COUNTY'S REQUEST FOR APPROVAL OF EXTENSION OF 2, 4-D APPLICATION DATE,. Roger Havlak with the Extension Service requested Calhoun County's approval of Wharton County's extension of the time for 2, 4-D use. Between March 10 and September 15, aerial spraying of 2, 4-D is prohibited and requires a permit for ground spraying of 2, 4-D. Wharton County is zero tolerant for 2, 4-D and requests permission for its use for a certain period of time. This will not affect Calhoun County's crops. Any county within the 7 county region that wants to make any changes has to get permission from the others. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to approve the request of Wharton County for the extension of 2, 4-D application from March 1& for 7 to 10 days. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. TO: 'Wharton County Commissioners, Court Calhoun City approves with Wharton County Conunissi0ners' Court m extending the 2,4-D date for Wharton County frorn March 10 for 7 to 10 days - County Judge 393 Rolando Rios, a voting rights attorney and George Korbel of Korbel Research presented their Redistricting 2001 Proposal for Calhoun County. Mr. Korbel said the process is to get an analysis of the data and get the Courts' suggestions to devise a plan. The public can then make suggestions at a public hearing. Filing begins in December 2001. It takes 60 to 120 days to pre -clear the plan. A plan should be adopted in early summer. Important issues are one person — one vote to comply with federal voting rights act and to make sure we don't unnecessarily cut up communities and to deal with voting precincts and places. Korbel's fee is $125.00 an hour for attorney and $65.00 an hour for paralegal or a cash contract of $15,000 plus costs not to exceed $500.00 with prior agreement which includes everything. Additional costs will be incurred if litigation is had, but do not expect any. They will do the technical work and the pre -clearance. The fee is in 3 payments — one when hired, one when plan is adopted and the last payment will be when the letter of pre -clearance is received from the Justice Department. Commissioner Floyd asked if we come up with the Commissioners precincts as they are now with no disparity or 10% population between precincts, must anything be done. Mr. Rios replied that nothing is required and in their contract there is no charge beyond the retainer. We use the actual data; adjusted data will not be available in time. Redistricting Presentation Calhoun County Redistricting After The 2000 Census March 9, 2001 • • Law Offices of Rolando L.Rios Korbel Research 394 Rolando Rios Attorney at Law • • • :N., F: CYL)Q[K-LRi YS Why Redistrict? The Courts have established that after each U.S. Census, every ten years, we need to equalize population and reapportion single member districts. Who Has to Redistrict? Everyone With Single Member Districts: County Commissioners, City Councils, School Boards, Water Districts, State Legislatures, and Congress Redi ariding plop is adopted by localjurisdicrion, [hen approved by Department of Justice, . BEFORE elections can be conducted A Two Step Process: Complete Your Procedures, then DOJ Completes theirs Recommendation: Start Early, get the best technical and legal help available so that the election schedules are not disrupted Sometimes the redistricting process feels like this: Redistricting Principals The Census Will Show Population Imbalance and Redistricting Solves It. Mare After Redistricting Redistricting � t a ii 1t p Population Equality comes from the Equal Protection Clause of the Constitution: "[no] State shall... deny to any person within its jurisdiction the equal protection of the laws" "Traditional Redistricting Principles" I Compactness I Contiguity Respect for political subdivisions I Respect for communities of interest 1 Consideration of incumbents and other "political" factors 1 Other race -neutral Redistricting Principals Compactness: There is no single measure that is generally accepted by social scientists as to a precise definition ...This is the so called eye test, If the districts look like an insect or a snake then there may be problems. Contiguity: 1 All parts of the district must be connected if possible Respect for Communities of Interest and Political Subdivisions 1 You can and probably should pay attention to other jurisdictional boundaries as well as neighborhood associations, neighborhoods, socio- economic groups and the like. Protection of Interest and other "political factors" 1 Incumbency is an important can 1 Partisan election patterns can be considered, 1 As can School Zones, 1 Cities, Legislative Districts, 1 and other factors.... Timing and Deadlines: The Problem: I April 1, 2000 the census was taken, 1 Some time between TODAY and April 1, 2001 the data you need for redistricting will be available. Our best information is that it will be about March 15. 1 And also_ C • • • • • What will we do if you hire us? 1 When the Census Data is available, we will prepare an analysis of the population of each of the districts and provide it to you. We will meet with you either in a regular meeting or individually and solicit your suggestions how you think the best way is to bring the districts into compliance with one man one vote. 1 These individual meetings and what you say to us will be held in confidence. Then, We will prepare several alternatives that meet your suggestions. We can do this while we meet with you or later at your discretion. The magic number is five. You can look at them. If you are satisfied with the alternatives - fine. If not, give us a call and we will find a way to get you what you want Our proposal includes redrawing the districts as many times as it takes to come up with a plan that satisfies a majority of the board. Our goal is to satisfy everyone. Some of the specific problems we expect:_- 1 There may be two census numbers available. Actual and Corrected. 1 The legislative districts may not be finished it time to work around them. The Legislative Redistricting Board and the Courts. 1 Probably a good idea to intervene in litigation to minimize confusion with voting precincts. 1 Monitor the legislative action — Hearings and lawyers at the hearings M If the Calhom County CorrunbAmer's Court agrees, it is probably a good idea to have a public hearing in the community while the plan is being considered. We will attend and answer questions at these hearings The hearing would be conducted on a Bilingual basis. Then: 1 You vote on it and adopt a final plan. 1 We like have final adoption 120 days before the date filing begins because the Federal Voting Rights Act requires Federal approval on your plan before it can be used and the law allows them to take 120 days. 1 Filing is in December so adopt by late July What happens neat. 1 After the apportionment is formally adopted, we submit it to the Department of Justice and work with them to secure preclearance. 1 We will prepare a one sheet and other briefing documents and prepare the Commissioners for inquiries from the Department of Justice. Department of Justice Review: 1 Section 5 of the Federal Voting Rights Act requires that certain covered jurisdictions submit any election change to Federal Officials and receive an OKfrom those officials before actually using the changes. 1 An election change is a modification of election procedures. D can be as small as the location of a polling place to a complete redistricting. What is that process like? 1 A formal document is sent to the Department of Justice describing the change, the reason for the change, the process followed to carry out the change and what was in effect before the change. 1 The Department of Justice will assign someone to review the submission. This is usually a lawyer or a paralegal under the supervision of a senior lawyer. 39 The Department of Justice will 1 Contact members of the community to determine whether what you have said in your letter or submission to them is accurate. 1 Then DOJ will look at your submission to see If the minority community Is in sa good a position after the change sit it was before the change, 1 If not, DOJ will Object to the change. That is it... As soon as Federal approval is made you are then free to use your plan. What Is Our Price end What Does It include: Our fixed fee fora Imisdidion the else of Calhoun County N ale am plus rose; not to exceed }Sea without prior agtremW, We think that lfwe bill bythe hoar It will be somewhat ttwee. We will bill by the hone Cur Me 1. 5125.110 per hour fin aBomey time and S65.0d per how for paralegal Hone But most furlsdieti Rs pKJgd ffaadjw. Thi. indudes ail conference, naming, I,m hearinp and the like. It Includes all week on the "rodedslra dive preceedinp before the Depaelvwnt of justice. There an, no etas. What Doesn't the fee include? 1 Udgatiou. While we are confident that any plan you adopt on our advice will be strong enough to be precleared by the Department of Justice and withstand litigation, that fee cannot be included In the original prim 1 We are available to represent or insist to the representation at our preferred client fee of S125.00 per hour plus expenses at actual out of pocket. Who will do the work for you: Rolando Rion Former Legal Director of the Southwest Voter Registration project He worked for the Voting Section of the Department of Justice. For the past 20 year, he has filed and won hundreds of lawsuits establishing single member districts In Taxes. George Korbel frown, Te.. Rgioml Dlreetar.row MNen Ae". IA[ml Dereue whd Umalleml Fund (MAIDEn ItmM W ettng IItlg.men dne Ira forked, the nwt,urnarfui en In Teen leading a dntlr uembw dboM.. Tmvb Cmnty w...part urthbumt Ardrin ha hen -MIm fie areumdy eked by Co. Interprednt Voting Rights Aft Gemrally lredlted as Folding ow Intel underpinning, for the Merman or or Federal veaag Wghts A,to Tent Wring de Put fie yeas, he hu dews hundred, at d Idn. med for eleetkn at all Pw,mm eel web. Both ofus will meet with you, answeryour questions and return your phone calls. e Feelept Manuel Iths Garre wl0."nation ream ram he Im narked ea Van, RISIrts ern. or Se yens Mr. Gars worlud a sentiment Vow Registration rtluethm l+ejeet. Tan Rural Ispl Aid, led MAID[F en Vetini Rlpb Cer AddMomily, Mr. Gerw abblMd hh Yotl n P.O.[ .O[epwt Grnaeatim. Gee lg arm n. southern Regm1..used due wu. r. and lum knowe with u fear moe dawn tin damn. Mr. Gm b the Imthedbkper, m.in t1). ew beeed ISDBomed of Truetwe wadothW arewe in. u Cowen, the C fir Me Db T ett [duetkn Ithprowmvm the Grema and Tnhwlap Adrbory lar E Ewan E ram MAaaP,blic media C.alttion nr Equby and EeMlewe N Publk Fduetloe What else do we bring to the table: 1 Al work done in house and we do not outsource, 1 Help prepare Census reports, 1 Coordinate line drawing with the Texas State Legislature Judge Marshall stated that redistricting would be placed on the agenda for March 126 THE COURT ADJOURNED AT 10:25 A.M. C� • • 398 REGULAR MARCH TERM HELD MARCH 12, 2001 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 12th day of March, A.D., 2001 there was begun • and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. BIDS AND PROPOSALS — FUEL BIDS The County Auditor stated there was an error in the request for fuel bids. Specifications stated bids would be opened March 5, 2001 but the cover letter stated March 12, 2001. He recommended that the Court consider the technicality and open the bid that came this morning and use it with the other that had come on March 5, 2001. • A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept the bid received March 12`s and consider it along with the bid received March 5a'. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. The following bids were received for fuel for the period beginning March 15, 2001 and ending April 15, 2001. After reviewing said bids a Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to award the bids for the automated card system fuel to Mauritz and Couey and the bids for delivered fuel to Diebel Oil Company as low bidder. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOURNOTICE FOR COMPET[I'R'E BIDS FOR FUEL WE TILE UNDERSIGNED PROPOSE TO FURNISH AND DELIVERTHE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE - TOTAL p� sa ONSIMO ',,1' UNLEADED GASOLENE f A50b X 3800 - $ i41 �D PREMIUM UNLEADED GASOLENE f _"4-b-_ X 4000 - f D,DD DIESEL FEEL (LOW SULFUR) 5 .,,yU `�` X 2500 - 5 S_6•60 TOTS Bm PIOCE f 3l b THE CONTRACT PERIOD WILL BE FORA ONE MONTH PERIOD ONLY BEGINNING MARCH 16, 2001 AND ENDING APRIL 15, 2001. NO PRICE CHANGES WILL BEALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED Do NOT INCLUDE TAXES. NAMEOFBm//DffER�ER� ©)C W Z• CITY, STATE, ZIP:��.T�QK13-�-}L 1 Y / /97 PHONE NUMBER PRINTNAME: CATS. i AUTHORILBT ${GN I TITLE: DATE: 19J FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS • INDICATED IN THE SPECIFICATIONS. pRICF/GALLON X APPROXIMATE -TOTAL GA[LONS:AfO UNLEADED GASOLINE $•9(o X 3800 - S PREMIUM UNLEADED GASOLINE I 1.06 X 4000 - S 12. 0. '00 DIESEL FUEL (LOW SULFUR) 1 •9lo X 2500 - I�y�e TOTAL BID PRICE 1 0 o THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MARCH 16, 2001 AND ENDINGAPRH.15, 200L. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAMEOF.BIDDER: 14449S1`L a- Cone ADDRESS: Llm W Am"o CITY, STATE, ZIP: P 1 Lau — TF 99919 PHONENUMBEIR 3(1- $B2.• 2004 PRINT NAME: I +I.�L CTA I{1f[0}I) AUTHORIZED SIGNATURE: :;z ✓/ TITLE. mAmAggiz • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL. ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGH MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: PRICE PER GALLON UNLEADED GASOLINE 5 • 9/0 MID GRADE 5_ /• 0 / PREMUIM UNLEADED GASOLINE S DIESEL FUEL 5 LOCATION: 7NZW 6.;a R f f.aIPNA (MUSf HE WITHIN THE CITY OF PORT LAVACA OR WnWIN A (5) FIVE MILE RADIUS OF THE CITY OFPORTLAVACA) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING MARCH 16, 2001 AND ENDING APRIL 15, 2001. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER IAOAAH4-11VIld ADDRESS: 2112 W A.. fitJ CITY,STATE,ZIF: Poi L.n OONA"TK 3d'i?iT9 • PHONENUMBER 361- TgL• 7y01 PRINT NAME: -r& 4,, L GAlbfr•A-FA AUTHORIZED SIGNATURE 900 BIDS AND PROPOSALS — LEASE OF 80 ACRE TRACT FOR HAY BALING PURPOSES Patricia Kalisek, Waste Management Supervisor, stated that changes have been made to the Lease Agreement on the 80 acre tract known as the Langdon Tract (Landfill site) for hay baling purposes in Article 4 regarding fertilizer. Also, soil samples were submitted. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to approve the changes to the Lease Agreement on the 80-acre tract known as the Langdon • Tract (Old landfill site) for hay baling purposes. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to authorize the County Auditor to advertise for bids on the Lease of the 80 acre tract known as the London Tract for hay baling purposes to be opened and awarded March 30, 2001. In discussion, Commissioner Balajka said the lease had previously been awarded in late April and the person asked for reimbursement for the time not included in the term of the lease. If the lease is awarded March 3&, it is still with the extension of last week, which gives them time for spraying, etc. This is automatic because we are three months behind. The County Auditor suggested that we wait and see if there will be a problem. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. LEASE ACREEAI ENT 'I'l IF. ] rAl'F OI 1 E\A,5 COUNTY OF CAI. HOUN COUNTIV lidil[T..'Awnkn.nulkanl.nn.J..... nlM1is_J`yAf —",.xl .....n C:Jhun Cilunl5', IN. 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III arnrtxIVNlln.nf is.., n1I Am, S, .-I jonirybn 91IN 41YJ:I(!vIla[allA4nxnlnai,dJl XII%!aufuWlcNNaMa.IS 1l M1Y JJx Ia 1vI nd ..nl 91 YJ acla n11a1111 is all u(uiJ I ayII BIT 5.15 xn nxl d lare:IT d X5.14an A M1.'x�11. all sx an.wn A Ilan a[nain plal wd[II'ISnmlarl P:\III, .—' :Inanw'Mllrlana[xlM1wAryn Irinlf In'allpmlvlux.A .1.usxn ON, Ixl, F. allfnnainlv[I,Ink!IJI dJkx Nunnwpl BIT. r,IIYnl l\n A,A nn pw'FaN suk nl us tl]. OII[IRd Fail.m clAm ulvlliax4 NJ. In 1141I.alxllill I<J. IYnr'n)Ix C,xll�xvl aIIN'4wIM1 unl AT Old hIIJIIII IIJ. will) a!5'alnrc knn. If agrinm uLMnptkAAn,,aWI lsunla�tianYxmYmmlla WlxuSnfuaNl[lanl[nmmlM1)"Inxlax'. La4vn mll Yi a L. ItlJ IbSx min.. nnke, unl It. In. will M adlnad anxllinYlY. Il is ul[krsua Aand a5'I1eAA1NA 11.1 NllnnanI.—ft a, A.A., 91'ANAO Yxl [an.a Au.na rllilaI... NnII. in!'"At In 1. .,..i l l nv lr.n ,J u,,An vu4n vJ AN 51, ,A nlh OUIT" 1A. ANI, .1. Ivudlall�alg4nl11, Nwlxlaryl1111 of ve1919J:AII Nall, all an nuxe I Ialu1YYMunnn 114: xwd.d TAUT 1$ 1.11i,-A%aAdd.NSA] 511AIR Wilk pullir Gua.nlninln, TITANS IV WYII aqun.nary.Y i5 nIl dlulluA 1 in Im41.W. 11 Mi., I,. inknl IaannOn.nvn IF 'Au —nnlY Ilr IIII annns nfusaM[ Ianl mnlulxrl In svll'll!H atu nx1:11 Nand INtAN J.Mv[vn.IIVI I—nn lnu AW, :N! OURtt Znlm w1111 Ana And nluipm.m AS11ecaYAWeJkmnrcu liu Jb lulryl4: of inYlaz uAAN,r[xuA. aAd fnlm Jw xns 111—A nY II S 1'— :1 11 Na., uMrso-llW and "I L aut an, AAAS, "Li,.. Yevul nnlh It. premiss.. nn.,-, A. Lnanr And ilcL nalllinrs'uk nn mcuN M1I' Ibis 4nk. and Inn agln is —nd A Ih Ilu'Ier of any sIw11 dwnldnY or hanSIOY III nlllln'e1. 1., ImII TIT.I.T[bIYIn Tra[,. ARTICLE II snd mays lvnldo-s TIWII iv AT,d ly I uss a Any ]nr Ilm ANSIm sla naming. In nn4. ^ and. kaIIAA, and n 1AAN Allsn rnrvdkd 111 Nd A. d'A"v rat nY111 nnr lkbiab.nll,nnnl Ann W.", n ai nunlill!' nl Ilin xlvllk AA, A II..IIYCallaun CIUIII,. ARTICLE III TM Tom In dln IT. dlTn mnlmw Ln wu IL 'I'll ARTICLE IV U,n avmMklinl nl [s:b.ullinYAnlny.rkl[.l all nA. A IntalakJ, D. I.nJllf, Inln11\ A',." It, IIA sllnlrleualn,mnnhayJnn,lumilumpksm4enryuulmAxmnnfadlln., P'alawmlar. snl TInurleauken b VIONSll FAdeflA11'kn,nnmN Tun Niln n..,IAT"t,, N"MAO.AA uWll In, "AN 1uu111A. In AN . A. AI • x IiP4 null. r�x -IN ! 1 -Y INS A \M1'':V4^F "i I F lu I "ASA- filf 1.SN ' b! 1 - I yu4 na nr nbIVIILI:gMIa dl. 1S.11a I la n.'1 It rC A'- l.. unl aul..n ,11_. n 114. In n41125111111 I+r ala. 301 wi, bl'Iln....1'."N allr4rl.rrl;Illanalln Mall V..'.......h'I.n`,''1en..lnh'Ya,I, on YI..n xrrlernrn, I........y� Ycss by Ila, la'Y.n'a'. All b I It 1Igl I,il':.Ill all al Inl lu l'), L111111PAlal illAdIll I' vvn 11 pI•ny,nl Fill If all, ;r, Iv inui Il Jfi 3 552 9)1) I nr llu II'.I IUA ;n • .\RTICI.e %I ITC ttn14 1iV Yaia eaAJ pinllir:a orall Icon Ill nInnI MIIII UI _ it, payable as litlluu'Y: Te116 )"III .... :J Yhull bC"yanlu in aAv:Intt np,1l lueemn.m.e ani,r p?p'ae U.1111 ICaR Canlfklln Ilk llnla'Ilx' Ilknb..'nI WrucacYlin nidler a lvklannirn'rl'.Ipe enac<uli d Ir, vlull unwIa4nr. Ilw'`lul da)ul I:mmry in a ... :nre.JinY loom...NCVI Ilse e(reem:Iaable wrn Jac nl ICLI.\Q Eosin resen'Cul.I ngnr... ...... . nn.a¢.n11t'Inn Y.. ny..... .,n.0 vn .ulv. ...,. Yalal en...V, .. cn l' mill lv'II. l e. rein. mnuu. n. Non ,n .enl l.av�l lx..lvrrt .\lil'I C1,F VII n. LesYW than nrr..n.e JunSm.m..ru"I',- u..n.nn W:n.... ..nrn.'r., m1•..n.,, .,, ym.e,,, n.. ..,..v. n any an 11111I "On ..n. nr.I,.ncn',- 11m.lrl..an.nm..n al . ARTICI.P. 1'Ill Aua n,w" I, In. I'll,nal" I", .... I""'. IIll1 1111,1 M1I Jv .I kn.,l 11 ain't we 1 IIIr l.a .. 1 Llasu prnnn. .1n I II I n.rl Ilr h'nr :\RTICIJi IS v In1Ac.a l..Y•.. Y..nne.............nv l..r..l..l.'J r Cnpy lha•Y'. ne lla'r.......r l.... .uI...l.al....l l..'..« r.v..':.l........ le:...'..I`.n... bu11.6Stt Yb;tll lw'J.'.'.nc.l a.cn:nn ..lull.'+l .n. valor lc».n Y ' unit 1.l, " n...."11,, I uxa . ARTICLE' \ 1: 1[I 1 rY 1 mM l Mnv)lon II 4 II ..II v I. Ir1.IVILWIv.n.cn trill I I k nln aYL .ul.............. aYLnnh'..'.IC In.1111 N inlrnillg nllllk ItInn....... a,, 1-0,'nlr.lnl. nnslnn. x'el4'nul ITC. in.rilahl.:Koilkn111N1 Iurtmal lvea "a] III Mork 1111Nnl. W11en lltla li,— b:n I It - -1 11 In IIlAM111rn1m I r..rnPy llw lcanwl plc ...... .lux u1l.krlM rynvuul lit, L1. IaI.n ill :unn.)'s. nLxrlhne llm nybl. o1l11uu1 ru.11.c ul rhln.IwLlll ICCnI dlcl .ann,gInnt , n v .11I lulu . an N"....I I'll ax l.Ill 'I fit NnY 11w1a1ruin ulin, N.11l .I Ianaal Ik YI:... Y Ial an, .IlM1.,..'a I.r•.Il.1',,n in.'Inl:.11nrl..( u..'. Tle Vnr Y nI InIY Ir+raL'(:.l.n n ll^ A nY l.. faunt IalaJ nryrC V)trill... In'I l)Ihilaa ♦ ar 151 uliall 1 LRplk nln ....... 1- n prmis.nn .ru lvll'r L.:Ilr.clllurl cji.n )'. urm: \R,1C1I \I If I ca tal 111 1 4V 1 1 .11 1', ".I I.,- I 1,n Jlv. 1r al,-1 II 1 • abuvllrna - w ) 1 f 1..n Luwa Jull III,, I141aa,aall "I.a...a Iv.r .4v. an-11-11llrl.InI..r r,,, M'ncril n![r[Jlnus.nYilllb:.v.11lnl':Ilyx,n .r In/I.a.... .... _II I.nIr nlx I.n11-:1 ll..l.t.l. 1111In, ' nl a.,h n annI'.n.la'a...a of lru. li 111iau1151u11 1 1, c 1 It 1.1l:1. ,1.11.....'..n nlll In I y .. ya1-Its oplitin Lt In le, k .. 1,11n e, I I. I... 1ea4n M. Ya..l m r 1. 1. . 1.e yr .• 11.11. .I. n,.,l. r....� in nx Il.... , I.. ,,,n:,InY ^ ..... 11 L Inn In all 'U •, 1 I, I[al al Mil •• .. it,Pnv I.k. It. i I,. I.. .. .I ny allun, ...... ,...... ...o ,,,........-1 rv',...nl,,..n....... ... ........ n.,. ., n• .. Pollire ul l..Yvx re.nil ary n., -lr .in, Mu.o Sl:n Itil.en.\nrzl. vn'u cln. nprn r..,l...n that M11... NI I INl: a .1'ni%.r M1r I lsl,kr nl 111, ngnr 1.1.nnn.. Illy' .nn.. al xly I,...n....... nr ll.n.....'.. fl. h IIIC II"that Jn .InvinlY. ARTICLE XII Any nlli.\Ikla'in ravl.rirvl In l..:'........... n. L'.1'. n n. I:r..Irrl llr.nrr.r. rn.IlrrlinP .I lirnlr.rl lr,. llr. -fanning ul mdl n..... I...11, 1'n..J SI:n:.\ Iui 1."laFe Prnpau 1. o. 1.:nl lvnlvnnrn l.. a"I.IPr r.qn. mll. rMltsserl 'III l• ) f' .I 1 I ..1 I L I �II I :I,,, Ir -,hl anair3➢Cnry - '. V b) it l I....... ... I :n-111" rl,l 11lp m I.rbtl 4u:r 0 IS LO Eei'llinV In h[ U.iI.J i.111, NIA In il, n lann,' 11r.In..a1,.n1 ARTICLE XIII 17111. aOraelalknl Mail Ik balling ulaln I.1 .non to lin: h nl in in, NnivY III,n, nIi, lvin..kn'iaev undin... ..nq nal a', ll l lR Ill nr,liil`nnlenl nn the l•nn nl Im Lv9oc,In..Sva'L llaay %U1y.c141 pOvll M .inldc Vll Lpnv.l. ARTICLE X I \' l 1-"alt'a 111 Ill sllnle.l I" -Ill 1111.nlll.it any in. nv.r:nvl llnl k'r.,,I l.aw:Il falnIINY. ARTICLE XV nis aeraemanl k pa,rf irili:nnI in ( onain Cmmly. Telan. F:%F.CI ..o In Intl nny.nal...... nay Ill_____.__ CA LHOUN COU.VTy, TF..C.IS By arlerc Alarzl.all. Gunn l..,lge — • 1.1iSSOR I lisSF:E ---�-- 902 • • ,I I i/Ij FA a� t 5i 60]I. TS.l RPPONT PRO. I ................ TBNA9 AGRICULTMAL BZT8M9'. ...VIC. -- TNB WRAP A i M VNIVBR9CIY 9YSTEN SOIL TESTING W90WTORY. EOLLEDP STATION TX. TTEU DR. TONY PROVID WS 9INECNR 1909)665-4B11 1.9 OA0534 FOR: C OKIR CD WASTE MAIAOENCENT - DATE ESCBIWD : 2/21/01 001 N AUSTIN DATEPROCEEBED: 03/011DI' POET WVACA. TA COUNTY ; CALb➢N ]7919 COUNTY N: 057 TBE , $10.00 VAR A : 17716 �9AVPL8 100 HIGH A ..__ SOIL ANALYSIS w .. ..- .. .. .. (SOIL TEST MTINGS - PM ELEMENT (AVAILABLE FORMA N NITIGT6-IPHPOSNO I I9ULPMA M']OITV PMA94SLM CA=TUN MAGNESI9MISALINITYI ZINC I IRON INGAGANESEI ...----------------------------------------------- COPPER SODIUM ._.. ........ ..... .. ... .. .. 1111 1. 1. I RVALGH I IL I. 11PGH I HFGH I NTGAS I I I I I LOW I NIGN ALIMLY MLINE N10X (P. N Z - LB9/ACRN 6 INCfff-0 D801) DROP AND YIELD RANGE: BLUBSTEM (IMPROVED-GRAEING OR MY) ... . BUGOB9TBD FERTILIZER RATE LB9/A: TO - NS - D np N P105 N10 r 6 APPLY PRIOR TO SPRING GROMPN. IF MOISTGRE IS SUITABLE. TOPDRESG WITH 60 LB9/A OF NITAGGEN AFTER OMER DOWN. DEFER GRAZING 1 WEEK AMR FERTILIZING. FM HAY, TOPDRESS WITH 9G LB9/A OF NITROGEN AFTER CUTTING OF HAY. IVRTNER ImcOVEATICVZ AND NSSISTNtCB CAN BE OBTAINED FEW YOUR COUNTY SM"6IGH AGENT : ROGER D. HAVLM PO DO), 96 PORT WVACA TA. 77979 301L Tenn REPORT ................ PAne t 'IY%A8 KaRTNLTVRAL EXTMaIaN asavl ce -. '1Ne xi kAe A R n Dnlveae lTv sY92G1 SOIL Teal. LABORATORY. COLLSOC STATION M. TTIII DR. TONE PROVIR INV:I 0a0514 LAB DGBC]CY1 (4091645 4811 FOR. CALHMM CO Hism MARCHI 1@NI 301 H AUSTIN DATE PECSI VBD ]/]1/0I m PORT LAVACA, TY DATe vRCCE9em: 03/01/01 .- 7797e CCUMY : CATHOMN PER : a10.aa COUNITP. 057 ITS 9 : ]T]fa .. ISANPLB 10a_-__- NOS A SOIL ARMYSIS _ �EOIL TP9T RAT RA. - PM ELENBRT (AVAILABLE FOM)I 'PH ACITY ICALCIW INAGRBlIW I9ALINITYI ---IeiTAA1C:IPNO9PH0-IPOCAl91W zinc I MN IHA]AANB![I COPPER I a00[W IDOLPHU0. E NALRAL[NE I I I I I MOH I N1Wq INN ------------------------------------------------------------------------------------------------------------- LOWVagY HIGH DV I I I MGDBRATBI HION (PW % ] LB9 /ACPB i TRCNS9 088P) CROP AND YIBLO "Mg: BLUBBTM I3NPPOVBp-GRAZING CA IUYI . ... .—FISTED FERTILIZER NATO L88/A: TD - 58 - 0 N P]Ch F]0 8 APPLY RIM M SPRING OROHM. TP lbtsDZFF 18 AZITAeLF, TOPDPega MITN 90 LB9/A OP HI FOR M AFTER ORA88 D09M. LEPER OPAI INO 1 XE EF AFTER PG TS LiBING. FOR NAY, TOPpR889 XITH 80 L. O9 NIYPKsEX AMR CUTTING OF IIAY. FURTHER .INPORNATIM AND ASSISTANCE CAN BE OBTAIIRD FROM VUXI COMMIT GTENSIOH AGENT . PIXiBR DNAVLAR PO BOF 16 FORT LAVAM TV. 77919 ~ 9VIL TEST NSM.Y Vw[:E 1 1Nox SRFA9 AORI SOIL TIND ION BLRVICP -- TN8 STATION A l N VN [VLP9ITY 9Y8TM SP ROIL 'I88TtW UBCRATMY, CWIy W6 eTAT ION T%. ItYB] LADORY fl10VIp LAD DI0.8Cl0R (1091815-111E � INVR 080514 FOR: CALMIN CO HERTZ NANAOMENr 201 H AUSTIN PORT WVAG, Tx ]l9]S ,BE . 610.00 DATE RECEIVED : ]/]1/01 DATE PeOC859C0: 03/02/01 COUNTY, : GV,NOMM M CdTVR, On WR [ : 31155 I.San. Ina W. B SOIL ANALYSIS - .................................................. SOIL TtlT RATINGS - PM ELEMENT (AVAILABLE FORMIIPH _ ITRAIS-I PNQ98NG I I..... ACIDITY IB IPMAHHIW ICALCIW INAmIBBNXIMLINITYI ZINC I IRON NANMN[SiI COPPER .. SOOIBN ... 0.1 .. 1. ]. .. ]01. ...... ]0119 11. 161. .. ]Y9. .. ...... SO]. IL INAODRUTELYLRALIES:I I I I X OH I MOM[ I I I I ( MOD[MT[I N. I LONY WE HIGH HIM 1 ...... ....... ...1 . .. ......... .. (PPN F ] . 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ITTI [SAMPLE FOR FROM B SOIL ASSILYSIS I60IL 71.T PATIM9 - PPM %LBMLNP (A VAI WBLe PgMNJI ACIDITY 1NIT--- MOOS 0 IPOTA9SLIalI CALCIUM IMAfM[eIW ISALINiTY LIRA I IBM IHAN(IANESBI COPPED I SODIUM ISULMUR .. .... .. .. ............... .. __ ] ] 5 16 110 116]1 55] 106 - --- "-"-"- -----I ALIAALINe I PERT (Mro[nAxel VBIGERN I VERY OS H. I NSI6 I I I I I W. I NIG11 I. (PPN N 3 - LB9/ACA[ 5 3HCX[9 DFBPI . - . .. .- CROP AND YIELD BA ME: BL=MK IINPRBVBO-CAA]]. M MY) _ CUGOE8710 PGTILSZBP RATE LB9/A: IB - I5 .. . O N P]M A]0 8 APPLY PRIOR N TO BPRI. R NTHGSA. IF MOISTURE'DRIE IB BVITAHLC, TOCKPAMR KITH € "APPLY OF NITRn"ZN APIEN GRA[C DONN. D1FG GRAZING l NE1R AFI[P (A PGILIZIM. F01 RAY, TOPDREBB WITH 10 L18/A OF NITAM£F AMR NPEIM OF NAV. :Mn FO¢T1(G INPORAATIM AAE ARS'ST.W01 CAN B1 DETAINED FROM YOM NONTV [%TBNSIM AGENT O0, R1R D. NAVLAN PO BOX 16 PORT LAVAG TA. 77111 • is • 304 D & W ENERGY COMPANY'S OFFER TO LEASE PART OF THE LANGDON TRACT TO CONDUCT SEISMIC OPERATIONS This agenda item was passed to Friday as no one from D & W was present. VERIZON'S REQUEST FOR RIGHT-OF-WAY EASEMENT IN PRECINCT #2 A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to authorize Verizon Southwest Incorporated to construct a communications line with the right-of-way along Royal/Park Road and FM 1090 in Precinct #2 with the provision that • all lines be bored. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • VERIZON Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION March 6, 2001 TO THE COMMISSIONERS COURT OF CALHOUN COUNTY ATTENTION: COUNTY JUDGE Formal notice is hereby given that VERIZON SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows VERIZON proposes to place buried cable at the intersection of Royal/Park Rd and FM 1090 north of Port Lavaca, Tx. The proposed cable will be extended westward from this intersection 3.5' inside the north row of Royal Rd. for a distance of 215'. In addition, from this same intersection, buried cable will be placed 3.5' inside the north row of Park Rd. for a distance of 120'. All cable will be placed at a minimum depth of 30". This work is necessary to accommodate TXDOT's Six Mile Rd expansion project. SEE ATTACHED NARRATIVE The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right- of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the Verizon Southwest Incorporateddoes not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after April 15, 2001. VERIZON SOUTHWEST INCORPORATED By: l& . Eileen Humphteys Supervisor - Access Design • Address 223 N. Colorado Port Lavaca, TX 77979 CONTRACT WITH THE VALUATION ADVISORY GROUP REGARDING THE • COUNTY'S INFRASTRUCTURE County Auditor Ben Comiskey spoke on the new Statement 34 in 2000 by Governmental Accounting Standards Board requiring governmental entities to capitalize and depreciate infrastructure which will entail accumulation of data such as parks, roads, bridges etc. He discussed this problem with the Valuation Advisory Group, Inc. and they seemed to be knowledgeable on what needed to be done and how to do it. He also discussed this with our auditors, Rutledge and Crain Co., and they believe the cost of $3,500.00 to $4,500.00 is reasonable and results of the proposed work would be satisfactory to comply with GASB 34 requirements. Every Commissioner is to be very involved in this matter, as they know what needs to be considered for their precincts and will show them what is there. This can be paid for from Audit Funds. He said he had received high recommendations on this firm and now asks the Court to consider the contract. .9 ()6 A Motion was made by Judge Marshall and seconded by Commissioner Balajka to authorize the County Judge to enter into a Contract with The Valuation Advisory Group, Inc. regarding the County's infrastructure. A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to Amen the Motion to indicate County Auditor Ben Comiskey be named liaison. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • THE VALUATION ADVISORY GROUP, INC. February 20, 2001 Benjamin Comiskey Jr., CPA County Auditor Calhoun County 201 West Austin Street • Port Lavaca, Texas 77979 Dear Mr. Comiskey: The Valuation Advisory Group, Inc. is pleased to offer this proposal for professional property record services. The purpose of our services will be to provide you with a comprehensive and auditable property record which will enhance fixed asset accounting and property control procedures. This property record will be designed to assist the County in complying with Generally Accepted Accounting Principles (GAAP) and GASB Statement No. 34. This proposal was prepared after our discussions concerning the properties and fixed assets, as well as the accounting procedures, of Calhoun County. The reports produced as a result of this engagement will be useful as internal management tools with regard to accounting, budgeting, planning and purchasing, and will serve to enhance general fixed asset control. SCOPE The services we propose will be conducted on the basis of historical cost for financial reporting • purposes, defined as the actual or estimated cost of a property to its present owner. The report will include items inventoried by or provided to The Valuation Advisory Group as of a cutoff date to be determined. The properties to be included in this project will consist of infrastructure assets. 445 PHARR ROAD, NE • ATL ANTA, GEORGIA 30305 • (404) 841-0992 • FaA (404) 841-0121 :)07 • Benjamin Comiskey Jr., CPA Calhoun County February 20, 2001 Page 2 These assets will be included based on a combination of verifying existing records and performing accepted appraisal techniques. In performing our analysis of the historical costs of these assets, we will work with the County's existing records where possible. In assigning historical costs to these assets, we feel that it is important to utilize actual costs, where these costs are available. In researching historical costs, we will make extensive use of such sources of information as minute books, deed files, bid files, contractor payment applications, etc. Only as a last resort will we resort to an appraisal based on a trending of current replacement costs. This use of actual historical costs helps to ensure the auditability of the record. We see this project as a cooperative effort between The Valuation Advisory Group and County personnel. As it is not feasible to perform a detailed inventory of infrastructure assets, we will • rely on engineering studies, public works records, maintenance files, etc., in determining the appropriate infrastructure assets to be included in our reports. Where costs are not available, costs will be assigned to infrastructure assets for which actual costs are not provided using standard costing methods, whereby estimated replacement costs are reverse -trended to an estimated or actual acquisition date. It is our understanding that land, buildings, furniture and equipment and vehicles are to be excluded from the scope of this project. METHODOLOGY In order to facilitate the project, we ask for the following assistance from County personnel: to provide a liaison who will be available to answer questions and provide data; and to provide any available statistical data concerning the County's infrastructure (sizes, types, construction dates, etc.). • The Valuation Advisory Group, Inc. will provide the following under this engagement: conduct a verification and valuation of infrastructure assets and, where necessary, perform accepted appraisal techniques in order to identify and assign proper THE VAGUATTON ADVISORY GROUPP, INC 008 Benjamin Comiskey Jr., CPA Calhoun County February 20, 2001 Page 3 • historical costs; assign acquisition dates to the included items, where necessary; calculate depreciation, both current and cumulative, in accordance with GASB 34; and develop and process final reports. REPORTS In addition to summaries by asset type, your reports will include the following information, by asset: item number within report description of the asset • acquisition date historical cost useful life depreciation, both current and accumulated In addition to three bound copies of our report, we will provide the report data in spreadsheet format (Lotus 1-2-3, Quattro-Pro, Microsoft Excel, etc.), database format (dBase III, dBase IV, etc.), or in an ASCII format to allow for conversion onto most PC- or mainframe -based fixed asset systems. FEES Based on the scope and methodology outlined, our fees and expenses are estimated to be in the range of $3,500 to $4,500, inclusive of all expenses incurred in the performance of the 711E VALUATION ADVISORY GROUP • INC, .j Benjamin Comiskey Jr., CPA Calhoun County February 20, 2001 Page 4 engagement. We ask for a $1,500 retainer prior to beginning the project, with the balance to be invoiced progressively over the course of the engagement. CONCLUSION We appreciate the opportunity to offer this proposal, and look forward to working with you. If this letter meets with your approval, please authorize commencement by signing the enclosed copy and returning it with a check for the retainer. However, if you have any questions or would like to further discuss the project, please do not hesitate to call. We sincerely look forward to hearing from you and to the opportunity of being of service to Calhoun County. Respectfully submitted, THE VALUATION ADVISORY GROUP, INC. Michael A. Lynch MAL: ans Enclosures ACCEPTANCE: NAME/TITLE DATE CONSTABLES CONSTITUTIONAL AMENDMENT SURVEY ON H.J.R2 AND/OR H.J.P.29 Commissioner Floyd stated that he returned his executed survey as he thought each commissioner got this inquiry individually. No other discussion or action was taken by the Court. TRAFFIC SIGN ON FM 3084 (HALF LEAGUE ROAD) Commissioner Balajka said he had attended a Texas Dept. of Transportation information meeting and had asked them for a flashing red light warning signal at the end of FM 3084, better known as Half League Road. Mr. Petrusek of the Department recommended a Resolution from the Court concerning this matter. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to Adopt a Resolution in support of a flashing red light warning signal at the end of FM 3084, better known as Half League Road, and sent it to the Texas Department of Transportation. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • • is 310 RESOLUTION WHEREAS, Calhoun County Commissioners' Court is committed to the preservation of the safety and wellbeing of Calhoun County residents and those visiting our county; and WHEREAS, Tragically two lives have been lost on FM 3084 at the 90 degree turn and it is very likely that these accidents may have been avoided with a warning stop signal with flashing red lights for motorists unfamiliar with that area of our community; and WHEREAS, Calhoun County Commissioners' Court is aware that the Texas Department of • Transportation has guidelines that state which type of warning signals are appropriate for specific areas; and WHEREAS, We are aware of the dangers imposed on our motorists at the end of FM 3084, better known locally as Half League Road, and would strongly encourage the Texas Department of Transportation to consider placement of a warning stop sign with flashing red lights to properly warn motorists that the road ends. NOW, THEREFORE BE IT RESOLVED, that the Calhoun County Commissioners' Court strongly recommends consideration of the Texas Department of Transportation installing a warning stop sign with flashing red lights at the end of FM 3084. PASSED AND APPROVED by Commissioners' Court on this 12" day of March, 2001. APPROVED d%l. e7� A",-, L_ Arlene N. Marshall, County Judge Roger C Calhoun Precinct I • Michael B�aiajlca,- Calholin County Co ioner, Precinct.2 H. Floyd, Calhoun County Commissioner, Precinct 3 w . t.a Kenneth Finster, Calhoun County Commissioner. Precinct 4 ATTEST Marlene Paul, Calhoun County Clerk (/ oLP COUNTY COMMISSIONER PRECINCT #4 — SURPLUS/SALVAGE • A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to declare the following item in County Commissioners Precinct #4 as salvage: Inv. #24-00289 17 in. SVGA MAG INNOVISION MONITOR S/N MH 51190021883 Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ��1 HURRICANE FENCING IN PRECINCT #4 — SURPLUS/SALVAGE A Motion was made by Commissioner Finster and seconded by Judge Marshall to declare hurricane fencing in County Commissioner Precinct #4 as salvage and donate useful portion to the VFW, a non-profit organization. • In discussion, Patricia Kalisek, Waste Management Supervisor, stated that she needed about 100 feet for repairs at the Landfill. A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to Amend the Motion to include "those in the County who have a need for it to have first choice." Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Vote on Main Motion: Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. J. P. PRECINCT #5 MONTHLY REPORT J. P. Precinct #5 presented her monthly report for February 2001. After reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept said report as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS — COMMISSIONER PRECINCT #2 A Motion was made by Commissioner Balajka and seconded by Commissioner Finster that the following Budget Adjustment be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • BODGET AHENDHENT REQUEST To: Calhoun� County Commi a(s�ionerhs' Court From: b]. W . , Pc t� , (Department making this request) Date: 311aI01 I request an amendment to the 19001 budget for the year following line items in my department: Amendment OL Aaoouat ) ACDOunt Name Amount Reason kilo- 0o Oath 1414 1500. 00 550-13400 u U < 1,500.00 YAH 12 Net s i things total budget N • for this a n total in: 5 �7 Other remarks/justification: I understand that my budget cannot be amendedki."equested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s) 912 REDISTRICTING 2001 A Motion was made by Judge Marshall and seconded by Commissioner Galvan to hire the firm of Rolando Rios to coordinate the Redistricting 2001 according to the Contract and authorize the County Judge to sign the Contract. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. • LAW OFFICES OF ROLANDO L. RIOS ATTORNEYS AT LAW THE MILAM BUILDING 1 15 E. TRAVIS, SUITE 1 024 SAN ANTONIO, TEXAS 78205 ROLANDO L. RIOS, ESQ. SAN ANTONIO AREA CODE (21 O) MANUEL DIAZ GARZA, PARALEGAL. TELEPHONE 222-21 02 DIANA AMAYA. PARALEGAL FACSIMILE 2222899 WWW.REDISTRICTING 2000.COM RIOSlIa WORLD-NFT.NET REDISTRICTING LEGAL SERVICES RETAINER AGREEMENT This agreement is to confirm the terms of the negotiations between the Law Office of Rolando L. Rios (the Firm) and the CALHOUN COUNTY (the Jurisdiction) for the purpose of providing redistricting services. 1. SERVICES: The Firm agrees to provide redistricting plans for the approval of the Jurisdiction using the 2000 United States Census Data. Upon approval of a redistricting plan, the Firm agrees to submit and obtain approval by the United States Department of Justices as required by Section 5 of the Federal Voting Rights Act. FEE STRUCTURE (fixed fee): With a population of approximately 19,053 (1997 estimate) the Jurisdiction agrees co pay $ 15,000 as total fee for redistricting services plus costs of $500.00 or less. The fee will be paid as follows: a.) $ 5,000.00 retainer upon execution of this agreement; if the data indicates that redistricting will not be necessary, then the retainer will be the total fee. b.) $5f00.00 upon preparation of redistricting plans. c.) $5,000.00 upon approval of a redistricting plan by the Jurisdiction and the U.S. Department of Justice. Cost and expenses will be billed as incurred not to exceed $ 500.00 2a. FEE STRUCTURE (hourly rate): The firm shall submit monthly time records for services performed to accomplish the services described in paragraph 1. The hourly fee for attorney time will be $125 per hour and $65.00 per hour for paralegal time. 3. SCOPE OF ATTORNEY -CLIENT RELATIONSHIP: This Retainer Agreement establishes a limited attorney -client relationship only between the Firm and the Jurisdiction. The relationship exists only as to the services described above. The Retainer Agreement does not impose any duty upon the Firm to provide advice or work to the Jurisdiction regarding legal matters absent a request for such advice or work from the Jurisdiction regarding legal matters. If a lawsuit or other adversarial matter is brought against the Jurisdiction and/or any elected official or employee of the Jurisdiction, the Firm and the Jurisdiction will execute one or more separate Letters of Engagement prior to undertaking an attorney -client relationship in the matter. Fees for any engagement for services described in paragraph.3 will also be fixed at $125 per hour for attorney time and $65 per hour for paralegal fees. ecuted tis AAlq_ day of Law office of Rolando L. Rios by: a4_& LA/ //-�/ CALHOUN COUNTY 313 Law Offices of Rolando L. Rios ATTORNEYS AT LAW 115 E. Travis, Suite 1024 San Antonio, Texas 78205 INVOICE Client: Calhoun County County Auditor 211 South Ann Street Suite 217 Port Lavaca, Texas 77979 Re: Redistricting for Calhoun County Date of Invoice: March 15, 2001 Date: Activity: Retainer Amount: Previous Balance March 15, 2001 Retainer for redistricting persuant to Redistricting Contract. 1 5,000.00 $5,000.00 $0.00 $0.00 Costs Advanced: $0.00 0 $0.00 TOTAL Balance Due This Invoice $5,000.00 COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for February 2001, and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that said report be accepted as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCOUNTS ALLOWED — COUNTY Claims totaling $380,193.55 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that said claims be approved for payment as submitted. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. GENERAL DISCUSSION Commissioner Balajka informed the Court that the asbestos is being removed from the outside of the old jail. It has already been removed from the inside and plans are to be finished by the end of the week. There are air monitors around the block. Commissioner Floyd discussed County Road 314, in the Arnold Koop subdivision in Precinct #3. He said if the road was where it should be, it would miss the bridge which is misplaced. He is trying to work out a trade/swap agreement with the surrounding property owners to give the public access to the road and pier — gift right-of-way to the County and abandon part of the existing road. • is 914 Sheriff Browning gave'a report on the pickup from Animal Control that was damaged, probably though criminal mischief, with repairs still owing of $425 and a patrol car which hit a raccoon and has $2,400 damages. An insurance settlement is needed on the repairs. THE COURT RECESSED AT 10:55 A.M. UNTIL FRIDAY, MARCH 16, 2001. • SPECIAL MARCH TERM HELD MARCH 16, 2001 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 16th day of March, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Roger C. Galvan Commissioner, Pct. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. • D & W ENERGY COMPANY'S OFFER TO LEASE THE LANGDON TRACT FOR SEISMIC OPERATIONS D & W Energy Company's request was withdrawn. The Commissioners' Court voted on the members to the Memorial Medical Center Board of Trustees for two-year terms, selecting Rolando Reyes, Neil Fritch and John Artero. Judge Marshall expressed congratulations to Mr. D. J. Williams of the Board for being selected Board Member of the Year by the Memorial Herman Hospital System, which includes 38 hospitals. The Court and the Memorial Medical Center Board of Trustees discussed the issues of roles and responsibilities of the Board and communications between the Board and the Court. Commissioner Floyd felt the responsibility of the Board is to hire a CEO and monitor his performance and make necessary adjustments as required; establish long range plan of objectives on operations and develop and monitor it to see that this is accomplished and adapt to changing conditions; have communication on appropriate subjects back to the Court. He saw the role of the Court as being responsible for the capital facilities; appointing Board members and _ Providing them support without . interference and to monitor the performance of the Board. Mr. D. J. Williams stressed the importance of a 5-year plan of operation but stated that this should include sensitivity to legislation — be adaptable to change. Mr. Buzz Currier said that plans can be changed frequently and that this is a continuous process. He stated that the Board is hiring a consultant for assistance on orientation for the board members. Commissioner Floyd stressed broader communications between a full Board and full Court. 315 Mr. Jack Wu suggested that for communication improvement, a Monthly Administrator's update might be included in addition to the Monthly Financial Report that is submitted to the Court. The Court agreed. The Hospital meeting adjourned. No action was taken by the Court. AMERICAN COASTAL COALITION ON GRANT FUNDS FOR BEACH RESTORATION — REPORT Theresa Long with Xperyance Products and Services, Inc., spoke regarding American Coastal Coalition whose business is to clean up the environment and keep plastics out of our landfills. A recycle plant would provide homeowner products, the State with piers, picnic tables, etc. Can also use used tires. She would like to represent the County at a meeting in Washington DC requesting grant money for this project. No action was taken by the Court. PORT LAVACA FIRE DEPARTMENT — ANNUAL REPORT Boyd Staloch gave the Port Lavaca Fire Department Annual Statistics and Activity Report for the year 2000. He stated that on March 260' and 27a', the ISO will rate the City of Port Lavaca and homeowners within 5 mines and will rate Point Comfort on March 2e in regard to insurance rates. He said there are several stipulations necessary to reduce insurance. Judge Marshall asked if signs denoting Bum Bans could be placed at the entrances to the County. BIDS AND PROPOSALS — CONTRACT FOR ENGINEERING SERVICES FOR MATAGORDA ISLAND LIGHTHOUSE RESTORATION PROJECT Judge Marshall stated the statements of qualification were received on the Contract for • Engineering Services for the Matagorda Lighthouse Restoration Project and were scored by a committee of Kathy Hunt with Dow, Bob Wallace with Formosa, Juaniece Madden of Matagorda Island Foundation, George Fred Rhodes with the Historical Commission and Kenneth Finster of the Commissioners Court and herself She also received a protest from Goldston Engineering Inc. who asked for a re -bid due to a mix-up on proposal being sent out -the confusion in the date that was originally submitted did not get mailed in a timely fashion. The proposal stated statements of qualification were to be returned on Monday, March SP and should have been Friday, March SO. After discussion with County Auditor Ben Comisky, they were allowed to turn in a bid on March I and the other bidders agreed. In the scoring, three were superior — Morgan Spears Associates, Sparks Laroche & Associates and Testengeer, Inc. The committee decided that Testengeer met the project needs, are local and have previously done county work. A Motion was made by Commissioner Finster and seconded by Commissioner Galvan for the ad hoc committee to interview the top three firms, being MSA, Sparks and Testengeer. Testengeer was designated first choice and if it is decided that Testengeer is the most qualified, after the interview, to negotiate with them for fee structure. In discussion, Commissioner Floyd said that Sparks & Laroche have environmental capabilities and asked if this was considered in the rating. Judge Marshall said this was not considered specifically — it was an over-all rating. Commissioner Balajka said he had no knowledge of someone being in place to look at these bids and would like more information given to each Court member. Vote on the Motion: Commissioners Galvan, Finster and Judge Marshall all voted in favor. Commissioner Floyd noted no and Commissioner Balajka abstained. (The Statements of Qualification are on file in the County Judges' Office.) 016 RESOLUTION — NATIONAL AGRICULTURE WEEK A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to adopt the Resolution Declaring the Week of March 18 through March 24, 2001 as National Agriculture Week in Texas as proclaimed by the Texas Department of Agriculture. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall All voted in favor. • RESOLUTION WHEREAS, the week of March 18 to 24, 2001 is NATIONAL AGRICULTURE WEEK IN TEXAS, as proclaimed by Tow Agriculture Commissioner Sum Combs, and WHEREAS, Throughout our history people have confirmed the bast resnumes of our land, and WHEREAS, Sam Houton reported to the President of the United State, "I have traveled near 500 miles across Texts, and sin now enabled to judge pretty near correctly of the soil, and the resources of the Country, and I have no hesitancy in pronouncing it the finest country to its extent upon the globe % and WHEREAS, T.A. Fehrenbach wrote, ,Out encestora came to Tow in search of land. And land became the basis of the Tow dream", and WHEREAS, Davy Crockett said, "I must ray as to what I have seen of Taxes, it is the garden spot of the world, the but land and the best prospects for health I ever saw, and I do believe it is a fortune to my man to come here," and WHEREAS, The food we cat, the clothes we wear, the homes in which we live, the flowers and plants we enjoy are all rooted in one industry— Agriculture, and WHEREAS, Texas' fermen and ranchers have made agriculture the second largest industry, generating S80 billion for the state's economy, and WHEREAS, Tow is the nation's leading producer of cattle, sheep, goats, horses, wool, mohair and cotton. The state is aim one of the top producers of vegetables, citrus, peanuts, pecans, grain sorghum, rice, sugarcane and wheat, and WHEREAS, the Lone star State leads the nation in the number of forma and ranches, with almost 90 percent of the land involved in some form of agricultural • production —including livestock crops. aqumulme, horticulture and forestry, and WHEREAS, Texu farmers and rmhen exemplify a rich tradition of producing food and fiber to meet growing global demands. NOW, THEREFORE, BE IT RESOLVED that Calhoun County Commissu mm, Court tkchoes this National Agriculture Week in Calhoun County, ad BE IT FURTHER RESOLVED that Commissioners' Court urges everyone in our area to learn more about the role of agriculture here, share that knowledge with the young people in our area. and recognize the farmers, rancher and their families who contribute so much to this county, this state, this nation and the world. PASSED AND APPROVED by Commissioners' Court on this 166 day of March, 2001. APPROVED Arlene N. Manhsll, County Judge Roger C. Galvin Calhoun County Commissioner, Precinct I Michael BoWks, Calhoun County Commissioner, Precinct 2 H. Floyd, Cahoon County Commissioner, Precinct 3 • Kenneth W. y Coen . Calhoun County Commissioner, Precinct 4 ATTEST Mariana Paul, Calhoun County Clerk n,1 7 CALHOUN COUNTY'S ANNUEL CLEAN-UP WEEK A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to declare the week of April 16 through April 21, 2001 as Calhoun County's Annual Clean- up Week. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. SPRING CLEAN UPI!! TRASH, LITTER, JUNKED BOATS, MOTORS, APPLIANCES AND CANS ARE DETRIMENTAL TO THE PUBLIC HEALTH, SAFETY AND WELFARE OF THE RESIDENTS OF CALHOUN COUNTY' CALHOUN COUNTY NOW HAS A PUBLIC NUISANCE ORDINANCE IN EFFECT. YOU COULD FACE FINES AND/OR SAIL TIME. CALHOUN COUNTY SOLID WASTE/RECYCLING CENTER WILL BE OFFERING "FREE DISPOSAL" APRIL 16TH- 210, MONDAY - FRIDAY 8:00 - 5:00, SATURDAY 8:00-12:00, OLD LANDFILL ROAD. TAKE ADVANTAGE OF FREE DISPOSAL LETS CLEAN UP CALHOUN COUNTY FREEZERS/REFRIGERATORS, AIR CONDITIONERS COMPRESSORS REMOVED APPLIANCES - WASHERS, DRYERS, STOVES SCRAP METAL MOTOR OIL AND FILTERS FURNITURE, MATTRESSES HOUSEHOLD GARBAGE BRUSH, TREE LIMBS NO CONSTRUCTION COMMERCIAL WASTE ACCEPTED (LUMBER, ROOFING, SHEETROCK) TIRES WILL. NOT BE ACCEPTED FREE OF CHARGE FOR INFORMATION CALL 552-7791 • • • 318 NOMINATIONS TO GOLDEN CRESCENT REGIONAL PLANNING COMMISSION REGIONAL ENVIRONMENTAL RESOURCES ADVISORY COMMITTEE This agenda item was postponed. Judge Marshall stated that Jeanine Kainer had resigned. COUNTY CLERK — DISTRICT CLERK — EXTENSION SERVICE — J.P. PRECINCT #1 MONTHLY REPORTS The County Clerk presented her report for January, 2001. The District Clerk, Extension • Service and J. P. Precinct #1 presented their monthly reports for February, 2001 and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Finster that said reports be accepted as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS — EMERGENCY MANAGEMENT — DISTRICT ATTORNEY — R&B PRECINCT #4 — PORT O'CONNOR FIItE PROTECTION — R&B PRECINCT #1 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka that the following Budget Adjustments be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: lit. (Departm nt makind this request) Date: 3-1 3-.Q I I request an amendment to the ( year. 1 budget for the • following line items in my department: Amendment GL Account # Account Name Amount Reason `l1uI P . Net change in total budget.. for this department is: $ �- Other remarks/justification: • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 319 11 BUDGET AMENDMENT REQUEST Ii To: Calhoun County Commissioners' Court n From: L\ a � (Department making this request) Date: 3 - 1 1_Q I request an amendment to the Do 01 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason W 16 2001 Net change in total budget for this department is: Other remarks/justification: • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 320 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners- Court From: 1'� I nJ�f ( • (Department making this request) Date: 3' I _0 1 I request an amendment to the Z0 01 budget for the year following line items in my department: GL^Account _#� Account Name Amendment Amount ^Y� � AT_ 31 • Net change in total budget for this department is: Other remarks/justification: $ —D I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • J21 ,I • BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners, Court �/�l From: �6u— 1 A 11(.�J6 O 1611V U (Department making this request) Date: 3_i.6-n I I request an amendment to the Q-001 budget for the year following line items in my department: Amendment GL^Account #_ Account Name __Amount^^�� 3i0o O gyp, �d10 cE0 I: Net change in total budget for this department is: Other remarks/justification: Reason^ • 40,` ' LILJL-WAT�� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 02,rd 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: • (Department making this request) Date: 3 _i, _Q I request an amendment to the A0 1 budget for the year following line items in.my department: Amendment GL Account # Account Name Amount 5qV - 1 n — N 5(�G -�J92 JIIIA( EU4L �I q( • Net change in total budget for this department is: Other remarks/justification: Reason 1C cQ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 23 • Fund Effective Code Date Fund Title 1000 3/16101 GENERALFUND 1000 3116/OI GENERALFUND 1000 3/16/01 GENERALFUND 1000 3/16/01 GENERALFUND 1000 3116101 GENERAL FUND 1000 3/16/01 GENERALFUND 1000 3/16/01 GENERALFUND 1000 3/16/01 GENERALFUND 1000 3/16/01 GENERALFUND Total GENERALFUND 1000 Report Tom] CALHOUN COUNTY, TEXAS U* .udget Transactions - EXPEND.AD3UST.F0R 3/16/01 Transaction Description Dept Title GL Title REIMB. FROM HOT CHECK DISTRICT ATTORNEY RESTITUTION, TREAS. RCPT NO.08345 REQUIRED BY PAYROLL ROAD AND BRIDGE -PRECINCT #1 REQUIRED BY PAYROLL ROAD AND BRIDGE -PRECINCT #I TO PROPERLY CHARGE ROAD AND MONITOR (NON -CAPITAL) BRIDGE-PRECINCT#4 TO PROPERLY CHARGE ROAD AND MONITOR(NONCAPITAL) BRIDGE-PRECINCT#4 AS NEEDED EMERGENCY MANAGEMENT ASNEEDED EMERGENCY MANAGEMENT REPLACE MOTOR IN FIRE FIRE PROTECTION -PORT TRUCK O'CONNOR REPLACE MOTOR IN FIRE FIRE PROTECTION -PORT TRUCK O'CONNOR POSTAGE MEAL ALLOWANCE TRAVEL OUT OF COUNTY GENERAL OFFICE SUPPLIES MACHINERY AND EQUIPMENT TRAINING REGISTRATION FEES/TRAVEL TRAVEL OUT OF COUNTY EQUIPMENT RENTAL SERVICES APPRU MAR 1 6 2001 • Increase 84.00 19.00 Decrease 19.00 375.00 375.00 75.00 75.00 3,000.00 3,000.00 3,553.00 3,469.00 3,553.00 3,469.00 Dam. 3/15101 Pnge I y V C3 • • C s g" IoH �I GENERAL DISCUSSION m n y F Y m O c yN !A m< Z C m I I I II 8 8 8 8 Judge Marshall welcomed Mrs. Gloria Balajka and her two grand daughters as visitors to the Court. Commissioner Finster said the Port O'Connor fire truck engine has a cracked block and that a rebuilt block was purchased for $5,000. Part of this was paid and will need a budget adjustment in the future. Commissioner Balajka stated that removal of the asbestos from the old jail was re -started and will be finished by Sunday afternoon. Commissioner Finster informed the Court that the people who are reported to be building on County property in Port O'Connor are surveying and are to see about road abandonment. He told them that anything they are doing is at their own risk. ACCOUNTS ALLOWED — COUNTY Claims totaling $135,273.98 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Finster that said claims be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT ADJOURNED AT 11:15 A.M. � A w SPECIAL MARCH TERM HELD MARCH 26, 2001 THE STATE OF TEXAS COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 26th day of March, A.D., 2001 there was begun • and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Arlene N. Marshall County Judge Roger C. Galvan Commissioner, Pet. 1 Michael J. Balajka Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct, 4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. POLICY FOR APPOINTMENT OF MEMBERS TO MEMORIAL MEDICAL CENTER BOARD, RURAL RAIL TRANSPORTATION DISTRICT BOARD & WEST SIDE CALHOUN COUNTY NAVIGATION BOARD A Motion was made by Commissioner Finster and seconded by Judge Marshall to rescind the established policy for appointment of a member of the Board of Trustees of Memorial is Center, Board of Directors of the Rural Rail Transportation District and West Side Calhoun County Navigation District. There was discussion concerning the process of selecting the members. Judge Marshall stated that is expensive to advertise for the positions with very little response. Commissioner Galvan suggested that each Commissioner appoint someone from his precinct to have equal representation from the county. Commissioner Balajka questioned a person's place of residence as being a deciding vote. Commissioner Floyd stressed the need for selecting the most qualified persons to serve on the hospital board, as it is a multi -million dollar business. Selection should be based on qualifications rather than the precinct of their residence. He was in favor of keeping the current process of selection and following through with it. Commissioner Finster stated that all communities do not feel they have a chance for involvement under the established policy. Vote on the Motion: Commissioners Galvan, Finster and Judge Marshall all voted in favor. Commissioners Balajka and Floyd voted against. APPOINTEMENT OF MEMBERS TO MEMORIAL MEDICAL CENTER • BOARD OF TRUSTEES — CLARIFY COURT ACTION Judge Marshall stated that the Court was in error when it voted on the members to serve on the Memorial Medical Center Board of Trustees on Marsh 16, 2001. Five candidates submitted their qualification for consideration and three received the majority of votes and were announced as the Trustees to serve on the Board. Charlyn Finn with the Port Lavaca Wave cited that the Court was in violation of the Open Meeting Act when it voted by secret ballot. Judge Marshall checked into this and found she was correct. The Court will vote openly. She also stated that she was grateful that the policy has been rescinded. 226 APPOINTMENT OF MEMBERS TO MEMORIAL MEDICAL CENTER BOARD OF TRUSTEES — NUMBER OF MEMBERS A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to appoint all five board members to the Memorial Medical Center's Board of Trustees, increasing the number of Board Members for Memorial Medical Center appointed by the Commissioners' Court from seven to nine. • Commissioners Galvan, Balajka, Finster and Judge Marshall all voted in favor. Commissioner Floyd voted against. APPOINTMENT OF MEMBERS TO MEMORIAL MEDICAL CENTER BOARD OF TRUSTEES A Motion was made by Judge Marshall and seconded by Commissioner Galvan that John Robert Artero, Neil Fritch, Rolando Reyes, Jack Wu and D. J. Williams be appointed to the Memorial Medical Center's Board of Trustees. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COURTHOUSE MAINTENANCE Charles Crober, Building Superintendent, spoke on the problem of the leaks in the courthouse recently and over the past 24 years. He distributed a list of the occurrences to the Court and said Young Plumbing Company will get back with him regarding the problems. The most recent problem is in the District Clerk's office and hallway. He stated even with new plumbing, the inmates on the third floor could still cause leaks. Sheriff Browning said that turning off the water as a punishment may be a violation of the inmates' rights. • Commissioner Balajka stated that due to leaks on the V and 2 d floor, there is damage to the ceiling and between the walls and suggested a company be hired to check for mold, as there is much sick time related to this. He suggested hepatitis shots for employees. The District Clerk and Judge Hernandez spoke on the problems in their offices. District Attorney Dan Heard said he didn't want the county to have the reputation that any employee had to have hepatitis shots. A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that Charles Crober pursue someone to look at the health hazards and mold due to plumbing problems and see what can be done to remedy the situation. In discussion, County Auditor Ben Comisky suggested that the county rent another building for the second floor offices temporarily. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT ADJOURNED AT 11:10 A. M. • �-;2'7 SPECIAL MARCH TERM THE STATE OF TEXAS COUNTY OF CALHOUN, § HELD MARCH 30, 2001 BE IT REMEMBERED, that on this the 30th day of March, A.D., 2001 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pet. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: Judge Pro Tern Finster presided in the absence of Judge Marshall who was at school. Commissioner Galvan gave the Invocation and Judge Pro Tern Finster led the Pledge of Allegiance. EMPLOYEE OF THE MONTH Judge Pro Tern Finster announced that the Employee of the Month was Rene Carrion who is employed at Commissioner's Precinct #l. Mr. Carrion is punctual, dedicated, responsible, volunteers for after duty work and works well with others. His responsibilities include maintenance at the Senior Citizens Resale Shop, community garden, ballpark, cemetery, rodeo arena, beach areas and Precinct #1 facilities. Judge Pro-Tem Finster read letters of congratulations from Congressman Ron Paul and Rene's daughter, Dianne Gilbert. BIDS AND PROPOSALS — LEASE OF 80 ACRE TRACT AT LANDFILL SITE FOR HAY BALING County Auditor Ben Comiskey opened and read the bids for the Lease of the 80-acre tract at the landfill site (Langdon Tract) for hay baling purposes. The bids were given to Patricia Kalisek, Waste Management Supervisor, to study and report back to the Court with recommendations. BEN H. COMISKEY. JR. C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512) 5534610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS. AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY, FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME i -r. iA" _ ..1 .,.anrn �ncni.uaNJ CAiTiE co. CITY. STATE. ZIP: Y AUTHORIZED SIONA BID PRICE YEAR 14 f8 RZP_ POO BID PRICE YEAR 2 'III _� PF?- 91,5110 i O• O.• co I�Q HEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX-201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)5534610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. • NAME: 7'n/4& )9, VIIA/OeiV TF{, 6913ra2 W//V/7P_TE!Fv ;/ ADDRESS: 2 5 2 2 " 2 4(? 3 CITY, STATE, ZIP: o /-/J AUTHORIZED SIGNATURE: (2• TITLE: 0tt//✓2/� BID PRICE YEAR I BIDPRICEYEAR2 /1,i7/2e MEMORIAL MEDICAL CENTER — MONTHLY FINANCIAL REPORT Mr. Saad Makhail presented the Year -to -Date summary Financial Report dated February 26, 2001 for the Memorial Medical Center. Mr. Buzz Currier, Administrator, stated that the hospital ended last year with an approximate $2 million loss and the goal is to reduce expenses or increase revenue or both. He said the Plaza is a drain on overall performance and he has asked the local realtors to help market Mall space. There was an orientation Tuesday for Board members and they will have an update for strategic planning this summer. The 90-day report will be given next month. • MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY FEBRUARY 28. 2001 OPERATING REVENUE 2,935,507 LESS: OPERATING EXPENSES (2684,987) 250.520 CHANGE IN INVESTMENT Accounts Receivable- (312,651) (Ina) Decr Accounts Payable- (231,306) (Incr) Decr Prepaid Expense- (15,701) (Incr) Decr Inventory (45,352) (605,010) TOTAL INVESTMENT CHANGE (INCR) DECR (354,490) PLUS: Depreciation 342,350 Contribution to the County 0 (12,140) County Subsidies (EMS) • PLUS: 542,500 Total Cash- 530,360 Incr(Deal LESS: Equipment Purchases (43.923) NET CASH- INCH (DECR) 486.437 29 CALHOUN COUNTY TEXAS COUNTY TREASURER'S REPORT mourn oF:P£BaoAar 1001 fVND MEMOR).V. MFLIULCFNIEa: R£GINNWD FUND RAUNC[ R£C£fJ>3' DfSRVESEYEN]S ENOING £VND eAGNCE OPEMTNG MFMOP)AL aEliNGTFD CONATION aT10FNTNFN,TNCARE WNS2RLC2pN RFlBOF0000NAU0 CEFlSOFoGm.= STaj65A1 I4.47115 1],1)0.]5 1.35"1 11.01.4 .4 3 6 1).]16,56)y 5115 )I5.]) }I5.211.61 S;.0]0)A.4p . SL)16.155.11 0W )5.O m 20;106.05 0W OM 1611.611L1 4,f}6.19 IS.HS.a 6l01,9E.pi 2J69y 316]1 %95L .610 S]9),16131 CALHOUNCOUNTY TEXAS COUNTY TREASURER'S REPORT 'FEBRUARY 1901 RANRRECONCIIGT(ON <PSR CERT. FUN. OFDE SfT JLUS CHECKS DANK FUND KAfwNC£ OTHER ITEA6 OU3STwNDINO RAU CE MFMO W AL MFDICAI. [ENSFR 09ERATMO 614.nG. 1]4135.95 615103.1) MENORW. 19 16,536.19 I1,S2C19 RESlA1CIFD pONATpN I;Nf.9i QIDIOEM HFI.LTHCME 30.98 W .m 2I349 21ASIS9 CONSSAo 6uaf 6y1S6 )0,116d6 m CFAT OTOIIO CON55RUCIbN ],]69y CERTO90BIlOINITAEITh..2 336M 3361 MEMORIAL MEDICAL CENTER OPERATING STATEMENT ve.w111wwew9N s.w.rva, a91 • SINGI— YFARTODATE — Cunenl BW9°I B.,. P. Ya.r Cumn1 ID Bu6pN Y1➢ P:ur Y}p Op dw Eryenw WWI61 552.268G9 621,06.5E 602,859M 1,2b,635J2 1,325,199.90 1,252.eas2 fmp9rys6 Bmefib 40,1982] p5,1855E 115,1E6.M X6.188.30 9571W 274,n9.11 PmNubnU Fn1 162,6b20 16o.9JOs8 121.282.11 333AW.45 321,801.16 250,252.12 %mO ,n W,24550 b025.0] 22.298.81 63.106.91 R,Ob.w 51,1502E Hupilal G.0 20.43559 M41868 23,NB95 51,435" '00,'33.32 56,09525 ONw Opin4p Ey9row 371.011.52 42422550 358280,60 20.2W.n 848,82222 723.515.41 T.1 OM 6, Er< . 1.273.825.43 1,439.BW24 1,249,122.21 2.681.982.33 2.952,0286E 2.610435.69 (2LT,991) Tl�552 Nel Open4n9 Ga9J(2eu) IJO.)2809 (68.23A011 18,687621 250.519.91 158,032.93I V,816.M1 N.10 6 tFp F . 09pr9cbtlm 169,)Wm 152.552.E6 102]50.N - 312,350.2E b5.165.52 213.964.E1 ConMWfiOnb Caunry OW O.W o.W OW Teal N6n-0p6r E . 159.20.58 152,582.28 10].2b.]1 312.350.2E b5,165.52 213,951.71 TOW Open Ge4 ...) P9.01247) (2I9A11.6n (55.663.12) 191Ab.]t) angl"AS) (221.813,15) '.:nry SUO.by 51,250.W 11.6661E OW (512.5W.W) 83,323.H O.W Net W'vV(L9n)18u SOW, (9]262.12) 2W1 9M.M) (58663.13) 10,680.89 (45B,531.29) U21,8i3.15) • J vo • MEMORIAL MEDICAL CENTER OPERATING STATEMENT RwI 9NerM EN4q F.ervery R. 20n1 SINGLE MONTH - YEARTO CATE - Cumnl B.0.1 Prc Ye.r Cum tYTD Budget YTD Pnu YTD 0P diu, Revenue InWSenl Revenue: Mediou 483,953.64 652.10104 407,995A3 Mediak 155.213.26 164,718.30 141.485.97 Oum 312.59, 57 295.801.0 279,594.26 TOW HP Revenue 951.7WA6 1,11;820.06 829.0760 Culp.9ea R.venue Medicare 627.416.00 W.311]4 480,00128 McCRAid 185401.42 173.495.44 208W n OOer 7531178045 501.95A79 672}N.15 TOW OR Revenw 1,W5995.87 1215'nlw 1173,8W20 T" 0P.r.l4p Revenue 2,497,71M.33 2.320.41293 2,0W,675.88 Revearo Ded.dged. Ae]NAre COIN. Adj. (059.720.W) 1519,789.M (367.523.13) Aw9 P...-. 4",101,00 M.833.33 93.993.01 Medicaid Cent. Ad, (124,WS.55) (141,417,70) (13&070.64) 4Mip.mbeety Cant, mi. (103,48&75) (93.761.70) (52,304.87) Bad Bete Eedduee (229.476.60) (102.74721) 03.N6.W) pym pduc9im. (115.076,35) (10,407.W) (180.1m.35) (Cw R.veare C.rebne B.lee I.. Dan Bad. IMe1eM Ran H., P. M.e Relw Miscaga ,. Nwne TWI ONm Revenue Net A A. 0'189.3N.61) (977290.90) VU.417.02) 6.310.89 5,000.W 5828.78 3.380.01 8,250.00 12257.06 32198 0.00 M.88 n.W 0.00 2.040.70 7,261.41 7,0133.33 6,380.46 n'829,07 3,500.00 4.214,25 W.193.80 21.83533 W,05511 1,4 W,603.52 1.3n.955.33 1,29B214.95 of &zacr 101]2(M08 1,374.]30]8 935@3 ]t 326,11066 34],520.69 323,890.28 728,67525 6229W.16 5W207.58 2,W0.669.99 2.345,19523 /r7br535) 1771.921.15 294,7Yy_. 1N2,956.21 NO.942.N 943.438.77 389,793.15 365.797.11 161.588.70 1.449,162 93 1 2M.325 O7 1,262 40523 3.161.93279 2,562.08471 2,387,410,70 _ 59$868 AY, S2z 5.2W.602 ]0 4,907.25997 1159,33105 _ 313,3V3 I, P.7! 27/ (1289,042.26) (1.05,27120) (933.983.02) 89,1 W.00 1416E6.66 166,2W.%-"l / (280.2810W) (297.987.32) (232.991.80) (245.66516) (197.545922) (155.742,53) (455.03.14) (595.788.78) (22!9WA3) (229.32DA8) (21,930.W) (291.045.12) (1.410.80924)4 9,066.W0,N) (1.650,557.04) _ 277. go 475./. YY..27 13,W&I6 10.OW.W 11,300.18 6,79]25 12.SW.W 10,MM 741B2 O.W 55.0 7.17 158.85 0.00 4.451.49 14.108.79 1it60.60 7,3n.73 80.311,42 7=00 49b31 115,793.TO 43.886.W 93,a M" 2935.50224 20W04589 2,632158715 5R.2 i 55. i, 557- 77 MEMORIAL MEDICAL CENTER PORT LAVACA, TEXAS PHYSICIAN'S ANALYSIS REPORT FEBRUARY 28, 2001 YTD YTD YTD REVENUE CONTRACNAL WRITE-OFF NETREVENUE NAME MONTH YTD AMC. AMOUNT 0u4ERATED PERCENT APOSTOL, O.F. 58,537.30 172.707.74 49,301.46 1S,OW.11 10M46.16 63% WILLIAM, G.A. 114,596.69 206,693.58 70,102.83 18.023.68 118,567B7 57% LIN, M.S. 108,67357 244,912.42 57,147.75 21,356.36 IM,408.31 68% SMITH, I.K. 77.611.01 176,55894 21,070,75 15,395.94 140,092.25 79% PENTECOST, L.V. 9.927.07 20,08037 3,6W.37 1,751.01 14,729.W 73% MCFARLAND, T.R. 226,854.65 465,58038 103,73893 40,598.61 321.242.84 69% GRIFFIN, IEANNINE 40.044.91 108.426.20 32,000.49 9,454.76 6 ,970.94 62% BUNNELL, D.P. 311,115.67 678,66I.M 2M,730.61 59,179.30 354.751.75 52% ROLLINS, L. 92,708.20 150.692.31 36,078.95 13,140.37 101,47299 67% ARROYO -DIAL, R. 132,I00.80 298.4W.25 107,596.M 26,020.50 IW.783.68 55% GILL, J. 101,165.01 196,251.55 55,656.80 17,113.13 ID,481.61 63% PERKINSON, J. 0.00 0.00 OW 0.00 0.00 0% CUMMINS, M. .35,874A2 70.916.58 14.M,W 6,175,21 50,54237 71% RUPLEY,M. 27,571.07 50,372.11 9.35139 4,392.45 36,628.27 73% LEE,1 43,088.46 97,525.53 39,13131 8,504.23 49,999.99 51% LE, NHI 73,897.92 138,530.42 17,12020 12,079.85 10,330.37 79% CARAWAN, S. 70.453.12 183.271.49 53,353.12 15.981.27 113,937.09 (0% STEMBERG, R. 8,3D33 19,117.71 92.46 1,667.01i 1735&19 91% RAMOS LABORATORY 53633 826.01 O.W 72.03 753.99 91% VISRMGPHYSBMANS 133,624.52 265.244W 47,935.37 23,129.28 194,17935 73% ER PHYSICIANS 433,044.48 852,509.39 121,983.24 74,338.82 656,19733 77X NOLOCALPHYSIC4W 19.787.22 36,591.34 217.91 3,190.81 33,183.10 91% OTHER 379,219.38 7%,832.28 67.972.13 69,058.35 659,801.W 83% TOTAL 2,497.754.33 5,230,602.76 1,172,28LI5 455.683.14 3,W2,638.47 69% .331 BIDS AND PROPOSALS — LAW ENFORCEMENT LIABILITY INSURANCE The County Auditor received 1 bid for the law enforcement liability insurance from GSM Insurers. He said the current policy expires on Sunday. The bid is $17,348 per year; prior year was $17,238 and the deductible raised from $5,000 to $10,000. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept GSM Insurers as insurer for the law enforcement liability insurance with contract amount of $17,348. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. BID LAW ENFORCEMENT LIABILITY INSURANCE Occurrence Form - Company: Hanover Ins Company A XII Best Rated Company NAME: G S M Insurors ADDRESS: P O Box 1478 CTTY, STATE, ZIP: Rockport. Te) PHONE NUMBER: 361.729-5414 — AUTHUAIZZL] SIGNATUR3: TITLE; Administration - Manager DATE: 3-22-2001 ANNUAL PREMIUM 3-YEAR PREMIDM S 17,348.00 „ Not Option Deductible $10,000. ($5,000 Not available) (25% MEP or $1000, whichever is greater) Coverage Includes: Punitive & Exemplary Damage; Assualt & Battery and Violation of Civil Rights; Appointed & Elected Officials are included as Additional Insureds; Departmentally Approved Moonlighting is included; Jail Premises included; Defense Cost is in Addition to Policy Limits, Occurrence Form If Written Company will need the following: Signed, Original PGUI Application Copies of policy & procedures manual Explanation of how jail over crowding is or will be handled. Copy of most recent jail Inspection NOTE: County must maintain General Liability Coverage during entire term of Professional Policy 14ANOVER INSURANCE COMPANY IS AN ADMITTED CARRIER IN THE STATE OF TEXAS - THIS COVERAGE HAS NOT BEEN QUOTED WITH A SURPLUS LINES INSURANCE COMPANY is • 332 COUNTY AIRPORT ADVISORY BOARD — REPORT The report of the County Airport Advisory Board was presented by Mrs. Coleen Roark. She also informed the Court that there was no projected date on opening up instructions at the airport. The Calhoun County Airport Advisory Board held its quarterly meeting on Wednesday, February 7, 2001, at the Calhoun County Airport. . Airport Manager, Charlene Rawlings, gave her report on the status of the airport. The number of landings were as follows: November - 119, December - 109, and January - 110. This does not include the Navy trainers that use the airport to practice touch -and -goes and other manuevers, which range from 2 to 20 per day. The Board continued to discuss various ways that these statistics might be inproved. These are: Trying to encourage the local Plants to use our airport by possibly putting in a jet A fueling station or purchasing a 1500 to 2000 gallon single port fuel truck, so that the larger planes could be serviced more adequately.. The latter seemed to be the most appropriate choice. Commissioner Balajka has checked into, and is continuing to check, the possibility of purchasing such a truck as surplus equipment. Also, to continue the face lift in the office/lounge area by getting some new furniture. This could be done either through surplus purchase or, since it is not such an expensive item, maybe just nice used furniture. We are happy to report that the 23/5 crosswind grass runway has been opened. The obstruction at the end has been removed and it has been recently mowed. We still recommend that a communications system be set up between the airport office and the Remote Control Airplane Airport so that they could be notified of • any incoming traffic using that runway. This recommendation is made to promote the safety of aircraft using that runway. This Board discussed the need for an instructor and an airplane that could be rented. A Mr. Woolridge is interested in instructing, but it currently working on completing his required examinations. He does own an airplane that could be used for instruction purposes. We thank you for the opportunity to serve. you. BIDS AND PROPOSALS — LEASE OF 80-ACRE TRACT AT LANDFILL SUE FOR HAY BALING Patricia Kalisek, Waste Management Supervisor, recommended the bid of John D. Winder, Jr. DBA Winder Farms be accepted as it was the high bid. A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to accept the high bid for lease of the 80-acre tract at the landfill for hay baling purposes from John D. Winder, Jr. DBA Winder Farms in the amount of $880.80 for year 1 and • $880.80 for year 2. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to authorize County Judge or Judge Pro Tern to sign the contract. Commissioners Galvan, Balajka, Floyd and Judge Pro Tern Finster all voted in favor. (Bids were opened earlier in the meeting) �33 LEASE AGREEMENT THE STATE OF TEXAS COUNTY OF CALHOUN COUNTY This lease aereementmadeandentered imoonthis 30th dayof March 2001 hyandbetween • Calhoun County, Texas (Lessor), and (Lessee) witnesseth that lessor and lessee, in consideration of the premises hereinafter set fourth, do hereby contract and agree as follows, towit: ARTICLE I Lessor does hereby lease and rent unto lessee, and lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provision hereinafter contained, the following described landed located in Calhoun County, Texas, towit: All the usable land, estimated to contain 80 acres (which will be treated herein as containing 80 acres regardless of whether it contains more or less), which 80 acres of usable land is all of the usable land contained in a certain 91.94 acres of that certain tract of parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Lanedon Tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas dated April 15. 1976, recorded in Volume 296, Paec 822, of the heed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in the aid of the description of said 91.94 acre tract which contains the 80 acres of usable land and covered by this lease, and said tract of 91.94 acres of land is all of said Lanedon 175.13 acre tract EXCEPT the 83.19 acres hereof, all as shown on that certain plat which is marked EXHIBIT "A" and attached hereto and made part hereof for all purposes. A 91.94 acre area is located approximate])' tour (4) miles Northwest of the City of Port Lavaca on the East side of US 87. One mile East on Wesierfund Grade Rd. to Old Landfill Rd. Property is enclosed at the South end of Old Landfill Rd. with a cyclone fence. If anytime within the lease period. Lessor needs any acres from f he 80 acres of usable land covered by this lease, Lessor will give Lessee 180 days written notice, and the rent will be adjusted accordingly. • It is understood and aerced That there is located on the aforesaid 91.94 acre tract certain drainage ditches, herni, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the northerly, Westerly boundary lines of said 91.94 acre tract, all as more particularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide Buffer Zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 80 acres of usable land contained in said 91.94 acre tract; it being provided, however, that Lessee may cross over said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the acres covered by this lease. It is also understood and aereed that any buildine which are located on the leased premises do not belong to Lessor and such buildings are not covered by this lease, and the right is reserved for the owner of any such dwelling or building to remove the same from the Lanedon Tract. ARTICLE lI Said leased premises shall be used by Lessee only lox the purpose of shredding, mowing, weed control, fertilizing, and baling. Any maintenance required to conform with state'/federal regUIations which consists of dirt work, and reseeding of dirt work will be done by Calhoun County. ARTICLE, III KwF The term of this lease shall continue for two (2) ),cars., begi nni ng January 1, 2001. �1� ARTICLE I\ .Jw• Upon completion of each cooing/baling cycle, land must he fertilized. The fertilizer must he applied to the specified aniounis based on the soil samples taken prior to the start ofeach two year contract. Soil samples taken for the year 2001-2002 require the following application for hay baling each year. For the first year, 70lbs per acre of actual Nitrogen, 401bs per acre of actual Phosphorus and 0Ihs per acre of actual Potassium prior to the first cut and topdress with 80 Ihs per acre of actual Nitrogen after each cutting and repeating above application for the second annual cutting/haling ccc]e. For examples, the solid application is 34-19-0 at the rate of 205 Ihs per acre prior to the first cut and mpdressing with 46-t1-0 at the rate of 174 Ibs per acre. The liquid app]ic:Uion wuultf he I8-10-Oat the r.Uc of 400 Ihs per acre prior to first cut and topdressine o iih 32-0-0 at the r:uc of 250 Ibs per acre. 334 Weed control will be maintained ()n all areas lobe cut/baled Including Ince lines and ditches sure mndine Ihese areas by the Lessee. ` All bales must he moved front the lLus as they are col/baled to high ernund and removed front the property on all areas within 30 days ul'each cutting/baling cycle. Further information and assistance can be obtained from your county extension agent: Rover flablak ac 361-552-9747 ARTICLE V The rental for said leased premises for said term shall be the sum of $11.01 dollars per acre per year. payable as follows: The first )ear's rental shall be payable in advance upon the execution and delivery of this lease contract to the time the identity of the successful bidder is determined; the succeeding years rental shall be due and payable on or before the Ind day oC lanuary of each succeeding year until the termination elate of the agreement. ARTICLE VI Lessor reserves the right to enter upon the leased premises at any linle ul inspect the same. Site supervisor for said county property will be the Lessee's contact person for said leased property. ARTICLE VII Lessee shall not have the right to transferor assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtaining the written consent and approval of Lessor. ARTICLE VIII All damage to the leased premises, caused by Lessee or his agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and [ear, storm, accidental fire, inevitable accident, or erosion. Ihurine wet conditions Lessee will not be allowed to enter leased property until weather permits to do so as to not damage property. ARTICLE IX In the event Lessee should hold user or be permitted to hold over and occupy the leased premises aflcr Its right • to occupy the saute hereunder has expired or Icnninated, same shall Ill)[ be it renewal of this lease in any way, but Lessee shall be deemed a lcnau wholly at the will of Lessor. ARTICLE X Lessee, on termination or this loos. or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condilion as same were in at the beginning of the term of this lease, loss by storm, erosion, accidental fire, inevitable accident, and normal wear and tear alone excepted. When this lease has terminated. is, whel Lessee's right m use and occupy the leased premises has terminated under the provision hereof, Lessor. its agents or attorneys, shall have [he right, without notice or demand, to reenter upon said leased premise.; and rcnwve all persons and file Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other lon or violation of law. The provisions of this paragraph are cumulative of, and any action taken b) lessor pursuant In the provisions hereol'shall be without prejudice to, any remedy ordanlages provided by law or by [his agreenlenl or bycquity liar Lessee's breach ()luny covenant or provision conmined ill the a_L'Ieetnew. ARTICLE X1 If Lessee shall be in default in the pa) ulsnt of any renutl due hereunder, or any installment thereof as and when due, or be in (Isl:mll with respect to an) covenlum, condition err provision herein conlained, or if Lcssec shall abandon or vacate the leased premises, of if Lessee becomes bankrupt or slakes an assignment for the henetn of creditors, or in the even) (it 'appointment of a recei ver lift Lessee, then, upon the occurrence of any one err nwre of such contingencies, Lessor nuty give lo Lessee written notice seuini, limb the default of lessee, and if such default shall not be renmced. remedied or corrected within ten ( 10) days after [he filing of such notice, Lessor • may at its option. declare this lease In he cancelled and terntinaled, and the right of Lessee to Its and occupy the leased premises shall inuuediately cease and lerminale, and Lessee shall at once deliver peaceable possession of the leased premises Ira Lessor. If this lease shall he so terminated, the Lessor, its agents or anortcys, shall have the right without further notice or demand. [o reenter upon said leased premises and remove all persons and (he Lessee's property therefrom winanu being deemed to he guilty of any manner of trespass or other ton or violation of law. The provisions (it this paragraph are cumulative of; and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to. and remedy err damages provided by law err by this contract or by equity lot Lessee's breach of any covenant or provision contained in this contract. 135 Failure of Lessor to enforce any one or more of the provisions of this Article XI at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to du so exists. ARTICLE X11 Any notice herein required to he ;icon may he given in any IawfuI manner, including, but not Iimited to. the • depositing of such notice in the UniIcc] Slates NIail, postage prepaid. certif ied mail wish return receipt requested, addressed to the party or parties to whom such notice is to he given at his, her, their or its Iasi known address; and if such notice is given by mail. as aIoresaid, such notice shatt he complete (or thepurposeshereuf whensame is so deposited in the United States Mail in the manner herein set out. ARTICLE XIII This agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on lice part of Lessee, however, being subject to the provisions of Article VII hereof: ARTICLE XIV This lease is made subject ni :ill ea;entent, if any, on, over and under the leased premises. ARTICLE XV This agreement is performahle in Calhoun County, Texas. EXECUTED in duplicate originals this 30th day of March , 2001 CALHOUN COUNTY, Tli.1:4S By../a--(� Z-.r�o Kenneth W. Finster, County Judge ProTem LESSOR • 336 I • 'l/ S37 w CJ cr . -SOIL TEST REPORT - ---------------- PAGE 1 TEXAS AGRICULTURAL EXTENSION SERVICE -- THE TEXAS A E M UNIVERSITY SYSTEM SOIL TESTING LABORATORY, COLLEGE STATION TX. 77943 ' DR. TONY PROVIN INVb 080514 LAB DIRECTOR (409)845-4816 FOR: CALHOUN CO WASTE MANAGEMENT DATE RECEIVED : 2/21/01 201 W AUSTIN - _ DATE PROCESSED: 03/01/01 PORT LAVACA, TX COUNTY i CALHOUN 77979 COUNTY#: 057 FHE : $10.00 LAB N : 37796 I SAMPLE ID# HIGH A ---------------------- SOIL ANALYSIS . ---------------------------------- -------------- SOIL TEST RATINGS - PPM ELEMRNT (AVAILABLE FORM)I PH -IPHROSHO ACIDITY —I----------------- INITRATE ----- — -----------------------------------------------------------------------------------------•------------- IPOTASSIUMICALCIUM IMAGNESIUMISALINITYI ZINC I IRON IMANGANESEI COPPER I SODIUM (SULPHUR VERKALINE ! LOW I HIGH 11 Y I HIGH NONE I I I LOW I HIGH 1 ALMILDLY LO5i HIGH (PPM X 2 = LEIS/ACRE 6 INCHES DREP) CROP AND YIELD RANGE: BLURSTEM (IMPROVED -GRAZING OR HAY) SUGGRSTED FERTILIZER RATE LBS/A: 70 - 45 - 0 ----------------- N P205 K20 APPLY PRIOR TO SPRING GROWTH. IF MOISTURE IS SUITABLE, TOPDRESS WITH 40 LBS/A OF NITROGEN AFTER GRAZE DOWN. DEFER GRAZING 1 WEEK AFTER FERTILIZING. FOR HAY, TOPDRESS WITH 80 LBS/A OF NITROGEN AFTER CUTTING OF HAY. FURTHER INFORMATION AND ASSISTANCE CAN BE OBTAINED FROM YOUR COUNTY EXTENSION AGENT ROGER D. HAVLAK PO BOX 86 PORT LAVACA TX. 77979 • • U D G1 m I • ST REPORT PAGE I • TEXAS AGRICULTURAL EXTENSION CrH THE TEXAS A b M UNIVERSITY SYSTEM SOIL TESTING LABORATORY, COLLEGE STATION TX. 77843 DR. TONY PROVIN INVR 080514 LAB DIRECTOR (4D9)845-4816 FOR: CALHOUN CO WASTE MANAGEMENT 201 W AUSTIN DATE RECEIVED : 2/21/01 PORT LAVACA, TX DATE PROCESSED: 03/01/01 77979 COUNTY : CALHOUN FEE : $10.00 COUNTY#,: 057 LAB H : 37797 [SAMPLE ION HIGH B ---------------------- SOIL ANALYSIS __________________________________________________ SOIL TEST RATINGS - PPM ELEMENT (AVAILABLE FORM) ACIDITY _ NITAATE- N PHOSPHO- RUS IMAGNESIUMISALINITYI -____________________________ ________________________________________ 1POTASSIUMICALCIUM ZINC I IRON IMANGANESEI COPPER I SODIUM SULPHUR 7.7 5. 16, 380. 13633 Sb2, 404, --�'-- -------- MILDLY VERY IMODERATEI I VERYHIH � HIGH � NONE I I � ( I 33 I ALKALINE LOW �H _ LOW HIGH (PPM X 2 = LBS/ACRE 6 INCHES DEEP) CROP AND YIELD RANGE: BLUEST-EM (IMPROVED -GRAZING OR HAY) SUGGESTED FERTILIZER RATE LBS/A: 70 - 35 - 0 _________________ N P205 I2O APPLY PRIOR TO SPRING GROWTH. IF MOISTURE IS SUITABLE, TOPDRESS WITH 40 LBS/A OF NITROGEN AFTER GRAZE DOWN. DEFER GRAZING 1 WEEK AFTER FERTILIZING. FOR MAY, TOPDRESS WITH 80 LBS/A OF NITROGEN AFTER CUTTING OF HAY. FURTHER INFORMATIQI AND ASSISTANCE CAN BE OBTAINED FROM YOUR COUNTY EXTENSION AGENT : ROGER D. HAVLAK PO BOX 86 PORT LAVACA TX. u W CD 77979 O n V) m 3 d SOIL TEST REPORT ---------------- PAGE I TEXAS AGRICULTURAL EXTENSION SERVICE -- THE TEXAS A & M UNIVERSITY SYSTEM SOIL TESTING LABORATORY, COLLEGE STATION TX. 77043 DR. TONY PROVIN INVU 000514 LAB DIRECTOR (409)045-4816 FOR: CALHOUN CO WL9TE MANAGEMENT DATE RECEIVED :, 2/21/01 201 N AUSTIN DATE PROCESSED: 03/01/01 PORT LAVACA, TX COUNTY : CALHOUN 77979 COUNTYU: 057 FEE : $10.00 LAB U : 37794 (SAMPLE IOU LOW A ------------ SOIL ANALYSIS -------------------------------------------------- I SOIL TEST RATINGS - PPM ELEMENT (AVAILABLE FORM)I PH NITRATE HO ACIDITY ____________________________________________________________________________________________________________________________________ I I POTASSIIR4I CALCIUM IMAGNESIUM1SALINITYI ZINC I IRON INANGANESEI COPPER I SODIUM (SULPHUR 5. 21V8RY MILDLY VHRT VERY I VERY I HIGH NONE I I I MOD8RAT81 I HIGH I ALXALINE LOH LOW HIGH HIGH I (PPM X 2 - LBS/ACRE 6 INCHES DEEP) CROP AND YIELD RANGE: BLUESTEM (IMPROVED -GRAZING OR RAY) ---- --- ----- ----- SUGGESTED FERTILIZER RATE LBS/A: 70 - 50 - O ----------------- N P205 R2O APPLY PRIOR TO SPRING GROWTH, IF MOISTURE IS SUITABLE, TOPDRUSS WITH 40 LBS/A OF NITROGEN AFTER GRAZE D0m. DEFER GRAZING 1 WEER AFTER FERTILIZING. FOP. HAY, TOPDRESS WITH BD LBS/A OF NITROGEN AFTER CUTTING OF HAY. FURTHER INFORMATION AND ASSISTANCE CAN BE OBTAINED FROM YOUR COUNTY EXTENSION AGENT ROGER D. HAVLAK PO BOX 06 PORT LAVACA TX. • 77979 O D r D0 N m m �z 6l 3 D m m F: • .� TEST RPORT------ .. PAGE I • TEXAS AGRICULTURAL EXTENSIOP VICE -- THE TEXAS A L M UNIVERSITY SYSTEM SOIL TESTING LABORATORY, COLLEGE STATION TX. 77843 m DR. TONY PROVIN - LAB DIRECTOR (409)045-4816 m J INVq C80514 FOR: CALHOUN CO METE MANAGEMENT DATE RECEIVED 2j21/O1 N 201 W AUSTIN - DATE PROCESSED: D3/01/01 m PORT LAVACA, TX - COUNTY : CALHOUN 77979 COUNTY9: 051 PEE ; $10.00 LAB N : 37795 m cn SAMPLE IDO LOW B ---------------------- SOIL ANALYSIS __________________________________________________ ISOIL TEST RATINGS - PPM ELEMENT (AVAILABLE FORM)I PH ACIDITY (NITRATE- I�RUSHO I POTASSIUM I CALCIUM IWAGNESIUM I SALINITY I ZINC I IRON IMANGANESEI COPPER I SODIUM (SULPHUR ______________________________________________________________________________________________________________________,____--________ INALEKALT_NEYI VER OWY I LOW I HIGH 12H GH I HIGH NONE I I I I MODERATE( HIGH ____________________________________________________________________________________________________________________________________ (PPM X 2 = LBS/ACRE 6 INCHES DEEP) CROP AND YIELD RANGE: BLUESTEM (IMPROVED -GRAZING OR BAY) ____ ___ _____ ----- SUGGESTED FERTILIZER RATE LBS/A: 70 - 50 - 0 __N ___-P205 K20 APPLY PRIOR TO SPRING GROWTH. IF MOISTURE IS SUITABLE, TOPDRESS WITH 40 LBS/A OF NITROGEN AFTER GRAZE DOWN. DEFER GRAZING 1 WEEK AFTER FERTILIZING. FOR HAY, TOPDRESS WITH SO LBS/A OF NITROGEN AFTER CUTTING OF HAY. FORTNER INFORMATION AND ASSISTANCE CAN BR OBTAINED FROM YOUR COUNTY EXTENSION AGENT ROGER D. HAVLAK PO BOX 06 PORT LAVACA TX. 77979 D D C1i m 9 INTERLOCAL AGREEMENT FOR USE OF CITY PROPERTY BY POINT COMFORT BRANCH LIBRARY A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to extend the Interlocal Cooperation Agreement with the City of Point Comfort for use of is property by the Point Comfort Branch Library and authorize County Judge Pro Tern to sign. Commissioners Galvan, Balajka, Floyd and Judge Pro Tern Finster all voted in favor. INTERLOCAL COOPERATION CONTRACT STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN This Interlocal Cooperation Contract is made and entered into by and between the • City of Point Comfort (hereinafter "City"), a political subdivision of the State of Texas, acting by and through its duly elected City Council, and pursuant to resolution thereof, and Calhoun County (hereinafter "County"), acting by and through its duly elected Board of Commissioner, and pursuant to resolution thereof. WITNESSETH: 1. This agreement is entered into between the City and the County pursuant to TEX.GOV'T.CODE 791.001 et seq. The purpose of this Interlocal Contract is to provide a governmental function or service that the District and the County are each authorized to perform individually. The parties agree to the terms below. 2. The City owns property that it shall lease to County for the specific use as a library. So long as the County uses the property as a library, the City shall maintain the • premises as shown in the attached lease. 3. In exchange for the services to be provided by the City, the County agrees to maintain a library in the leased facilities as well as agree to all conditions in the attached lease. 342 CITY OF POINT COMFORT • By. Lambden, Mayor Date of Execution: -J-! / - Co ATTEST: Charlotte Felkins, City Secretary COUNTY OF CALHOUN Arlene Mar all, Coun _ Jud e Date of Execution: pp • ATTEST: ad,z" j � Marlene Paul, County Clerk 11 43 LEASE CONTRACT THE STATE OF TEXAS COUNTY OF CALHOUN KNOW ALL MEN BY THESE PRESENTS: THIS AGREEMENT of Lease by and between the City of Point Comfort, Texas, a Municipal Corporation of Calhoun County, Texas, hereinafter sometimes call "Lessor" and The County of Calhoun, Texas, hereinafter sometimes called "Lessee', whether one or more. WITNESSETH Lessor in consideration of the rental herein provided for and the covenants and conditions herein contained to be kept, observed, and performed by lessee, does hereby lease, let and demise unto Lessee and Lessee does hereby lease from Lessor premises.and building therein situated in Calhoun County, Texas: A certain store or shop space containing 4000 square feet situated in the Commercial Center constructed by Aluminum Company of America and owned by Lessor in Block E of the First Addition of Point Comfort Village Subdivision as shown by the recorded plat thereof in Volumn Z, page 140, of the Map and Plat Records of Calhoun County, Texas, and space being designated as Space 1 on the Plat of said Commercial Center, together with all improvements situated thereon. SUBJECT TO all easements, restrictions and reservations appearing of record affecting the above described property. This lease is made and entered into upon and subject to the following terms, Provisions, covenants, conditions, and agreements: This lease is for a primary term of five (5) years commencing May 1, 1999 and extending to April 31, 2004. This lease shall automatically renew after the five years unless notified in writing. II. The rental for said lease premises shall be, and Lessee does hereby agree and promise to pay Lessor in yearly installments in the sum of one dollar and no/100 dollars ($1.00) per year, commencing the 1st day of May, 1999. The above described premises shall be used and occupied by Lessee for the sole Purpose of a Library. IV. Upon the termination of this lease, however, the same may be brought about, whether by the expiration of the term or otherwise, Lessee agrees to surrender the leased premises and to deliver possession thereof to Lessor. Any holding over by Lessee shall not be construed as creating a tenancy from year to year, from month to month, or otherwise, but in such event Lessee shall be considered to be a tenant at the sufferance of Lessor. V. Lessee may not assign this lease or any of the rights hereunder, nor may Lessee sublet all or any portion of said leased premises without prior written consent of Lessor. • • • 344 • Vi. Lessee shall comply with all laws, ordinances, or other rules or regulations having the force of law imposed upon the condition or use of the leased premises by and duly constituted public authority, municipality, or agency. VIL Lessor make no representation with respect to the condition of the leased premises or the suitability thereof for any particular use or purpose. Lessee stipulates and agrees that Lessee has inspected and examined said premises and has found the same to be in good and tenantable condition and suitable for the uses and purposes contemplated by this lease. Lessee covenants and agrees at Lessee's own cost and expense, to keep said property and premises in the same state of repair and condition as the same are at the commencement of the term of this lease, or in such condition as the same may be put by Lessor during the term hereof, except for reasonable use and wear of said leased premises or damage by unavoidable accident, fire, or the elements. VHL All maintenance, replacement, and repair of said leased premises which may be required during the term hereof shall be done and performed by Lessee, at Lessee's cost and expense. Lessor agrees to maintain the roof, main walls, timbers, plumbing and air conditioning system of said premises. All other expenses in conjunction with the maintenance, replacement, and repair of said premises or any equipment appurtenant thereto shall be done by Lessee. • IX. No changes, alterations, additions or improvements in, on or to said leased premises shall be made by Lessee without the prior written consent of Lessor. All furniture, fixtures and equipment which may be placed and installed by Lessee in or on said leased premises shall remain the property of Lessee and may be removed by Lessee upon the termination of this lease; provided, however, that Lessee may not install, erect or construct in or on said leased premises any fixture, equipment or improvements which either by reason of that installation or by reason of the removal thereof would result in damage to said leased premised. At the end of this lease, however the same may be brought about, Lessee shall remove all signs, advertisements, and/or billboards installed during the term of this lease. X. Lessee shall keep and maintain said leased premises in a clean and sanitary condition. Refuse and garbage shall be kept in covered containers and trash and waste paper shall be kept in a suitable enclosure or container. All trash, garbage and refuse of every kind shall be removed from said lease premises at least once a week, or more often if necessary, in order to maintain a clean and sanitary condition. W Lessee shall pay all cost for gas, electricity, water and other utilities which may be used by Lessee on said leased premises. • . 5 • If said leased premises shall be destroyed, or damaged to such extent to make the same untenantable, by fire, act of God, accident or other casualty, Lessor may, at its option, either repair or rebuild said leased premises or terminate this lease. If Lessor shall elect to rebuild or repair the leased premises the rental shall be abated from that date of such damage or destruction to the date when said leased premises have been rebuilt or repaired so as to make the same suitable for use and occupancy by Lessee for the purpose contemplated by this lease. If said leased premises shall be damaged but shall remain tenantable and suitable for the operation of Lessee's business therein, then this lease shall continue in full force and effect and Lessor shall promptly repair said teased premises, provided that from the date of such damage and until the premises shall have been repaired by Lessor, the rental shall be abated in proportion to the amount of floor space which is rendered unusable to Lessee. XIII. Lessee shall carry employer's liability and worker's compensation insurance in compliance with the laws of the State of Texas, and, in addition, Lessee shall carry general liability insurance, in an amount of not less than $250,000/$500,000 limits of bodily injury. Lessee shall furnish Lessor with certificates showing compliance with the above requirements, which certificates shall, in each case, provide for ten (10) days notice to Lessor in event of cancellation. Lessor shall maintain fire or other hazard insurance upon • the premises and the building herein leased as may be provided at the option of Lessor. Any and all other insurance coverage, including but not limited to content coverage, shall be at the option of and paid by Lessee. KAIA No waiver by Lessor of any breach by Lessee of any covenant, condition or provision of this lease shall ever be construed to be a waiver by Lessor of any subsequent or succeeding breach of the same, or any covenant, condition or provision hereof, nor shall the acceptance of rental be construed as a waiver of any prior breach of covenant by Lessee. Kul If Lessee shall be in default in the payment of any rental due hereunder, of any installment thereof as and when due, or be in default with respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the said leased premises, or if Lessee becomes bankrupt or make any assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the occurrence of any one or more of such contingencies, Lessor may give to Lessee written notice setting forth the default of Lessee and if such default shall not be removed, remedied or corrected within ten (10) days after the giving of such notice, Lessor may, at its option, declare this lease to be canceled and terminated. If this lease shall be so terminated the Lessor, its agents or attorney's shall have the right without further notice or demand, to re-enter upon said leased premises and remove all persons and the Lessee's property there from without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of any remedy or damage provided by law for Lessee's breach of covenant and any action taken by Lessor pursuant to the provisions of this lease shall be without prejudice to any right, remedy or • damage provided by law for Lessee's breach of covenant. 346 • XV1. All notices to be given under this agreement shall be given by certified mail or registered mail, addressed to the proper party, at the following addresses: LESSEE: NAME ADDRESS County of Calhoun 211 S. Ann Port Lavaca, TX 77978 LESSOR: NAME ADDRESS City of Point Comfort P.O. Box 497 Point Comfort, TX 77978 Either party may specify a new or different address for receipt of notices and the method of giving notice as provided above shall not be considered to be exclusive and shall not be construed as preventing the giving of actual notice by either party to the other in any lawful manner. XVII. Lessor shall pay all real property taxes upon the premises and Lessee shall pay all other istaxes on said premises. This lease, in its entirety, shall be binding upon all the parties hereto, their heirs, executors, administrators, successors and assigns. XVIII. This agreement shall be construed under, and in accordance with the laws of the State of Texas, and all obligations of the parties created by this agreement are preformable in Calhoun County, Texas. M. In case any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal, or unenforceable it shall not affect any other provision of the agreement, and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been included in this agreement. XX. This agreement constitutes the sole and only agreement of the parties to the agreement and supersedes any prior understandings or written or oral agreements between the parties respecting the subject matter of this agreement. No amendment, modification, or alteration of the terms of this agreement shall be binding unless the same is in writing, dates subsequent to the date of this agreement, and duly executed by the parties to this agreement. 347 "rite rights and remedies provided by this lease agreement are cumulative, and the use of any one right or remedy by either party shall not preclude or waive its right to use any or all other remedies. These rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance, or otherwise. XXn. • Neither Lessor nor Lessee shall be required to perform any tens, condition, or covenant in this lease so long as such performance is delayed or prevented by force majeure, which shall mean acts of God, strikes, lockouts material or labor restrictions by any governmental authority, civil riot, floods, and any other rouse not reasonable within the control of Lessor or Lessee and which by the exercise of due diligence Lessor or Lessee is unable, wholly or in part, to prevent or overcome. MIL Time is ofthe essence of this agreement. The undersigned Lessor and Lessee execute this agreement in duplicate originals on the 13th day of April, 1999 at point Comfort, Calhoun County, Texas. ATTEST Charlotte Fdkins City Secretary LESSOR: CITY OF POINT COMFORT Pam Wnbden, Mayor LESSEE: • County ofCalhoun Arlere Marshall. County Ju * NAME ROAD IN PORT O'CONNOR TOWNSPPE AND ABANDON SAME — PRECINCT 4 This agenda item was postponed to April 9's. DRAINAGE IN BIG CHOCOLATE BAYOU AND LITTLE CHOCOLATE BAYOU WATERSHEDS Judge Pro Tem Finster read the letter from Calhoun County Drainage District No. 11 concerning drainage issues in Big Chocolate and Little Chocolate watersheds. Mr. Dan Nunley, Secretary -Treasurer of the Drainage District, requested assistance from the Court for a study to eliminate drainage problems of many years. Proposed changes caused by the construction of a railroad trestle south of Kamey across the watershed to Dow Chemical plant and Highway 87 expansion are likely to create more drainage problems. Drainage District No. 11 does not have the funds alone and has no projected • figures yet. An appointed committee is needed to come up with an engineering firm and funds for same -suggested 2 members from the Court and 2 from Drainage District No. 11. A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to appoint Commissioners Finster and Balajka to serve on a committee to work with Drainage District No.l 1 to research this matter and make recommendations to the Court. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. 348 • • Calhoun County Drainage District No. 11 0 PORT LAVACA, TEXAS 77979 POST OFFICE BOX 553 March 6, 2001 Arlene Marshall, County Judge Calhoun County Commissioners Court 211 South Ann Street, Suite 217 Port Lavaca, Texas 77979 Dear Judge Marshall and Commissioners: You may be aware that drainage issues in the Big Chocolate Bayou and Little Chocolate Bayou watersheds are currently an issue with residents in the northern part of the county. Calhoun County Drainage District No. 11 (DD #11) is responsible for the continued upkeep of these watersheds as per original design by the NRCS. Over the years the need to improve the drainage along these watersheds has increased due to the influx of people and businesses into the Big Chocolate and Little Chocolate watershed areas. Since this drainage system was originally designed for "agriculture drainage" the water is slow to drain off after a flood event. Sections of property along the watershed have also been devalued on the tax roles since much of this land is unsuitable for farming due to the cycles of flooding. As stated before, the need to improve the drainage along these watersheds is increasing. The need to closely examine drainage improvements in the area is paramount when coupled with the project to expand Highway 87 and a possible new railroad spur crossing the area. DD #11 proposes a joint effort between Commissioners Court and the Drainage District to address this issue. Both parties would provide funding for the initial study. This effort would consist of a committee appointed jointly by DD 349 Page 2 Oil and the Commissioners Court to provide the following deliverables: 1. Develop study criteria, • 2. Secure a reputable engineering firm to develop a basic drainage plan, 3. Review the developed plan and construction cost estimate, and 4. Submit the plan to Commissioners Court and DD #11 for review and further action. Some of the projected benefits from such a project are as follows: 1. Increased property values, 2. The area would be more attractive to development for residential, commercial and industrial, 3. Crop losses would decrease, 4. Flood waters endangering homes and businesses would be eliminated, 5. Evacuation routes out of the county would be viable during severe weather everts, and 6. Many others. we look forward to working with the Commissioners Court to address this issue. Sincerely, Calhoun County Drainage District No. 11 Commissioners i _esl:_fA.. P�1 vice -chin WAIVER OF LANDFILL FEES TO COUNTY ENTITIES Commissioner Galvan stated that trash at the beach area in Precinct #1 is a great problem. He placed a trash trailer there in addition to the barrels that solved part of the problem but the cost of hauling it to the landfill is $96 to $100 a week. Precinct #1 is no budgeted for the extra expense. He requested a waiver of fees to County entities for use of the landfill. • Beach residents Jerry Freeze and Harry Hawes spoke in support of the trash trailer as a • clean beach attracts tourists. However, the local residents are using the trailer for household trash. Patricia Kalisek, Waste Management Supervisor, said the TNRCC would consider it a container for household waste and a citizen's collection center and it must be registered with the State. Judge Pro Tern Finster suggested keeping the trash trailer at the beach and bring to Landfill and pay the fee out of his budget under beach cleanup; however, Mrs. Kalisek said it would have to be registered with TNRCC first. Commissioner Galvan said he would pass on this for now. 350 NOMINATION TO GOLDEN CRESCENT REGIONAL PLANNING COMMISSION REGIONAL ENVIRONMENTAL RESOURCES ADVISORY COMMITTEE Judge Pro Tern Finster stated that this item was a carryover and no names have been submitted for nomination to the Golden Crescent Regional Planning Commission Regional Environmental Resources Advisory Committee as yet. TAX ASSESSOR/COLLECTOR'S STATE BOND — INCREASE A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to approve the increase form $72,000 to $83,000 for the County Tax Assessor-Collector's • State bond. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. O'I'Ra °_�sl BOND OF TAX ASSESSOR AND COLLECTOR (Required by TEX. TAX CODE ANN. sec. 6.28) STATE OF TEXAS )( Bane number 65RN 554441 COUNTY (7,71b=n )1 PRINCIPAL: Annette Adelle Baker ,Social security number 458-66-2320 Assessor and Collector of Taxes for the County of Calhoun elected ❑ appointed on Nov. 7 , , 2000 January 1 .2001 ,for the full term of office beginning Fadpy EmpOyers WMMiGgPn pumper SURETY: Hartford Casualty Insurance Company authorized and qualified to do business as a surety company in the state of Texas. Surety's mailing address: Hartford Plaza Hartford, onnecticu AMOUNT OF BOND: Eighty—three thousand dotlars (S 83,000. ). CONDITIONS: We, the Principal and Surety shown above, and our heirs, executors, successors and assigns, jointly and severally, are responsible to the Governor of the state of Texas, and successors in office, for the amount of this bond payable at the Comptroller of Public Accounts in the City of Austin. If the Principal performs all the duties of the office of Tax Assessor and Collector and honestly accounts for all money that comes into the • office during the Principal's full term of office, then this obligation shall be null and void. Otherwise, the obligation shall remain in full force for the full term. An additional bond may be demanded if the Comptroller of Pudic Accounts determines that the amount of this bond is insufficient. The demand for additional bond shall not affect the validity of this or any other bond given by the Principal. This bond shall be continuous for the full term of office and is executed according to the provisions of TEX. TAX CODE ANN. sec. 6.26. SIGNATURES: Signature and seal of office of the Principal affixed: sign ///� /%,> hen'' — "" Jl Date Signature of a duty authorized officer of the Surety and Corporate seal affixed: sign here' Date Tide ACKNOWLEDGEMENTS: (Aclmowledgements are necessary BEFORE this bond is filed lorapprovaL) esca cOR- O CT'OR STATE OF TEXAS, County of Before me, the undersigned authority, on this day personalty appeared Annette Adelle Baker , known tometobethe Principal, and aclnowledged to me that this bond was executed for the u person whose name is subscribed to this bond, as purposes and considerations therein expressed and in the capacity therein stated. .,.�1 GIVEN UNDER My HAND AND 5 O OFFICE this � d,4y of 24aA cr- 20 (Seal) sign No" Pvu. ) —Mv wmn;—b here'} GIORUA"EXPIRES • -'.. 'e COMMISSI SURETY COMPANY " ;p)'„ STATE OF TEXAS, County of Before me, the undersigned authority, on this Gay personally appeared , known to me to be the person whose name is subscribed to this bond, and acknowledged to me that this bard was executed as the act and deed of and as the thereof, and for the purposes and considerations therein expressed and in the capacity therein stated. GIVEN UNDER My HAND AND SEAL OF OFFICE this day of , 20 (seal) Ngery Pudic sign ' uy mmeueem exaru m here �51 •I Annette Adelle Baker OATH OF OFFICE . do solemnly swear (or affirm), mat I will taimlully execute me duties of me office of County Tax Assessor -Collector State Texas. and will ff me best of my ability preserve, protect, and defend me Constitution and laws of me United Slates and of this State: and I furthermore ore solemnly mnly swear for affirm). mat I have not directly nor indireMly paid. Offered. or promised to pay, contributed, nor Promised to contribute any money, Of valuable thing, or promised any public office or employment, as a h varo lq] for Me giving or withholding a vote of me election at which I was ELECTED. ❑ to secure my APPOINTMENT our the confirmation mereof. ' CiOBIAAOGIOA IS wcFMsslaDruEs sign here x.,...a . cmwrr � � n rebpays.po5 � /T Swoon to and subscribed before me, mis the day 2O O / sign here SeA �to I - O 7m < g re 0 m °II c AM e v e p m v o m a pm 71 4 w > v O 03 O O m m m > 71 zZ O m Z 0 9 < Iff S R o o D he Iw— i a D >S c m a r m v S c O o O O r OT Z Q ri m 7 m Y m 0 25 N N N O 0 of O c J 0at O he =D D ° n In O T e O C 9 O C -2 Q BOND REQUIREMENT: Each person alemed or aopdnteo AseeeTOrL41yr'er must make a bond to and state wimin b+renN days after recei'iing notice at election or appointment • ELECTED A!1RE 5tOR n CTOR . Bond must be executed arum the Commissioners' Court has Camaseed the general election returns am AssessW-C011edtm has received notice at election. • APPOINTED A_RCF SQR ^ R - Bond must be executed after official appprtlmu int BOND AMOUNT: Borg must be made for an amount apdef to 5%Of Me net total of slate rooter vehicle sales and use tax and motor vehicle registration lees collected in the county during the hvelvtmonm Pend ending August 31 immediately Per to me date the bond is executed. However% me bond shall not elcaed $100.000 nor be less elan S2.530. SIGNATURES:. The.Asyeaor-CdgQ, fPyg,SW me bond u Principal attar the election or appoinmtent A aummimd a must sign the bond for the dl+l'1 gent of and surety company surary company alum and elecaot Or appointrnenL ACKNOWLEDGEMENT& The acknowledgement for Me Assamr-C011ector must be compared attar me AssessorCopedtor has signed as Principal. The adawwledgeme d for this surely company must be COMPlmeo after Me agent has elgled as the surety. OATH OF OFFICE: The dean of office must be completed after the aleCbon or appointment but before the bgM is approved by the CommissionersCourt. Check the applicable box: - . . APPROVAL BY COMMISSIONERS' COURT: The bond must be approved by Me Commissioners' Court an signed by the County Judge after me dgnaaaas. acblowledgemens arW me dam of office am completed. RECORDING BYTHE COUNTY CLERK The bond in = D '0001i by Me Courtly Clark alter it has been approved by the Commssiones' Court and Signed by the County Judge. APPROVED BYTHE COMPTROLLER OF PUBLIC ACCOUNTS: The completed bond Should be sent to the Compbdler of Public Accounts for approval. Send to: COMPTROLLER OF PUBLIC ACCOUNTS Account Maintenance Division 111 E Street • Austin. Tft Texas 78774O700 Fenn 14)fOfefxl1eM 11.OA11 952 • • ENDORSEMENT Attached to and forming part of Bond # 6sRN 554441 effective JANUARY 01, 1986 on behalf of Annette Adelle Baker Of Rt. 1, Box 44, Port Lavaca, TX 77979 in favor of Governor, State of Texas and in the amount of Eighty -Three Thousand ($83,000) It is understood and agreed that effective January 1, 2001 the BOND PENALTY from $72, 000. to $83,000. All other conditions and terms remain as originally written Signed, Sealed, and Dated February 1 , 2001 shall be changed Hartford Casualty Insurance Company By: / a v�c�r Y T. MONI j/A for y-in-Fact AueSt: t��if/ The above endorsement is hereby agreed to and accepted: M 353 THE HARTFORD HARTFORD PLAZA HARTFORD, CONNECTICUT 06115 Hartford Fire Insurance Company Twin City Fire Insurance Company Q 0 Hartford Casualty Insurance Company Hartford Instrance Company of Illinois 0 Hartford Accident and Indemnity Company Hartford Insurance Company of the Midwest 0 Hartford Underwriters Insurance Company Hartford Insurance Company of the Southeast Q KNOW ALL PERSONS BY THESE PRESENTS THAT the Hartford Fire Insurance Company, Hartford Accident and Indemnity Company and Hartford Underwriters Insurance Company, corporations duly organized under the laws of the State of Connecticut; Hartford Insurance Company of Illinois, a corporation duly organized under the laws of the State of Illinois; Hartford Casualty Insurance Company, Twin City Fire Insurance Company and Hartford Insurance Company of the Midwest, corporations duly organized under the laws of the of State of Indiana; and Hartford Insurance Company(hereinafter collectively referred to ahe S s the "Comp nies") do he byfmake,thetate constituter and having their home office in Hartford, Connecticut, here appoint, up to the amount of UNLIMITED: DONALD L. LONGSHORE, BEVERLY K. BOHNERT, BRITANY SLABALGH, T TRA.TIC%, SHATNE DALY, V MCCORMIC%, C HOLMES, COEL CANNON, S FULMER, E NILLNER, DOUGLAS E. BARNETTE, L WILLIAMB, T REINERTSEN, LENORA 11 L. EGGEBEEN, MINE SATTENFIELD, M FORD, SANDY .BONES. HARY T. MONICA, V WHEELER, RUSSELL E. VANCE, xEnAMEWDJ. STEVENST, SrANDI SMITHA. LI L PEt NGILL, J. NEWTON, DEBBI SLOAN, KERRIE SHAFFER, DOUG SHAFFER, X. pDRAGNA, BENSAMIN SCHILLINGER, H IT CHANAL OF HARTFORD, OONNECTIOUT their true and lawful Attomey(s)-in-Fact, each in their separate capacity if more than one is named above, to sign its name as surety(' ) des only as delineated above by ®, and to execute, seal and acknowledge any and all bonds, undertakings, contracts and othritten instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. In Witness Whereof, and as authorized by a Resolution of the Board of Directors of the CorrDanies on September 12th, 2000, the Companies have caused these presents to be signed by its Assistant Vice President and its corporate seals to be hereto affixed, duly attested by its Assistant Secretary. Further, pursuant to Resolution of the Board of Directors ofthe to this Power Companies hereby unambiguously affirm that they are and will be bound by any mechanically applied signatures applied •�{MGM,: AwY► 7B7i' Ntij 4 loll ✓ i 1xM f k{M• , 4 of . 1:1 �� Paul A. Bergenholtz, Assistant Secretary n John P. Hyland, Assistant Vice President STATEOFCONNECTICUT J • ¢, Hartford COUIM OF HARTFORD On this 191° day of September, 2000, before me personally came John P. Hyland, to me known, who being by me duly sworn, did depose and say: that he resides in the County of Hartford, State of Connecticut; that he is the Assistant Vice President of the Companies, the corporations described in and which executed the above instrument; that he knows the seals of the said corporations; that the seals affixed to the said instrument are such corporate seals; that they were so affixed by authority of the Boar's of Directors of said corporations and that he signed his name thereto by like authority.\•�`��yA/// / �a11N 3 NH. wamiak NonF Public MY Conwufion Expirts June 30, 2009 President1, the undersigned. Assistant Vice of the Companies, h correct copy of the Power of Attorney executed by saidCo Companies, which is still in HEREBY CERTIFY ull forceeffective aabove s ofFebruaryg1,ng2001 - is a and POA2Dne Signed and sealed at the City of Hartford. NET 07 • CD Colleen Mastroianni, Assistant Vice President INTERLOCAL AGREEMENT FOR POSTMORTEM EXAMINATIONS WITH HARRIS COUNTY A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to authorize the County Judge to renew the Interlocal Agreement with Hams County for postmortem examinations (autopsies). Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. r: 954 INTERLOCAL CONTRACT FOR PERFORMANCE OF AUTOPSIES • In order to increase the efficiency and effectiveness of local government pursuant to the laterlocal Cooperation Act, TEx. Gov'T CODE ANN. §§ 791.001- 791.032 (Vernon 1994 & Supp. 2001), HARRIS COUNTY and CALHOUN COUNTY, each being a county of the State of Texas, contract and agree that Hams County will provide certain governmental functions or services described in this Agreement to Calhoun County through the Office of the Harris County Medical Examiner ("the Harris County Medical Examiner's in exchange for the consideration described below. RECITALS OF PURPOSE: Pursuant to TEX CODE CRAL PROC. ANN art. 49.25 (Vernon 1979 & Supp. 2001), Harris County has established and maintains the office of medical examiner, Pursuant to TEx. CODE CRTM. PROC. ANN art. 49.04 (Vernon Supp. 2001), in counties with no medical examiner, a justice of the peace is required to conduct an inquest into the death of a person who dies in the county under certain circumstances; Pursuant to TEx. CODE CRIM. PROC. ANN art. 49.10 (Vernon Supp. 2001), if the justice of the Peace determines that an autopsy is necessary, he or she must request a physician to perform the autopsy; and Calhoun County desires the services of the Harris County Medical Examiner to perform autopsies on persons who died in Calhoun County and to provide sworn testimony in connection with •any inquest by a Justice of the Peace or any criminal investigation or prosecution conducted by a prosecuting attorney. TERMS, RIGHTS, AND DUTIES OF THE CONTRACTING PARTIES: DURATION OF AGREEMENT The term of this Agreement begins on April 1, 2001 and ends on March 31, 2002 unless terminated in accordance with its provisions. Il. PUBLIC HEALTH AND WELFARE SERVICES A Autopsies, If an Calhoun County justice of the peace determines pursuant to TEx. CODE CRim. PROC. ANN art. 49.10 (Vernon Supp. 2001) that an autopsy is necessary on a person who has died in Calhoun County. the Justice of the Peace may request the Harris County Medical Examiner to perform the autopsy. Each autopsy request must be (1) in writing, (2) accompanied by an order signed by the justice of the peace that an autopsy be performed on the deceased person, and (3) include a request for r:.i<mu.,F,v�n,urarc�s.N�.sn,��r», eww�rv.�roi.nin.,,�K Page 1 • Z0 3SVd OZ8996LEIL 90:10 I00Z/ZT/E0 355 • chemical analysis to determine cause of death as deemed, appropriate by the Harris County Medical Examiner. Each autopsy request shall be directed to '-The Office of the Hams County Medical xaminer'. Each autopsy request or deceased person shall also be accompanied by a legible copy of (1) a fully completed informational form titled "Harris County Medical Examiner Investigative Report,, (the most current version of which is attached), (2) the police report, (3) and any hospital records. Autopsies shall be performed under the administrative control and direction of the Harris County Medical Examiner and shall include the duties that are customarily performed by one holding the Position of County Medical Examiner when performing an autopsy pursuant to Chapter 49 of the Texas Code of Criminal Procedure B. Chemical Analysis. The Harris County Medical Examiner shall conduct hemical c chemical analysi considered appropriate for the autopsy to determine cause of death by poisos if substance in the body pursuant to TEx. CODE CRmt. PROC. ANN art 49.11 (Vernon Supp. n or other then . C. Testimony, ,Any Calhoun County justice of the peace or prosecuting attorney may request in writing that the Harris County Medical Examiner provide sworn testimony regarding the cause of death of a person autopsied rtUpon completion of the en�rhm Of thPeacewreasettingforththe findings in detail to the office ththe e Harris send or equestedntp• The Harris County Medical Examiner shall keep full and complete records in accordance with TEx. CODE CRIM. PROC. ANAL art. 49.25 § 11 (Vernon Supp. 2001). E. Other. Harris County, acting through the Harris County Medical Examiner, agrees to furnishfacilities, Personnel, equipment, and supplies necessary to perform the autopsies. F. No Transportation. Harris County shall have no responsibility for transporting the person to be autopsied to the Harris County Medical Examiner nor back to Calhoun County. III. CONSIDERATION FOR SERVICES A. Autopsy Fee. In consideration for the services provided by Harris County under this Agreement, Calhoun County shah Pay Harris County the sum of One Thousand Two Hundred Dollars ($1,2 for each autopsy Performed for Calhoun County. Calhoun 00.00) County fully understands and agrees that once a case number is assigned and a person who has died in Calhoun County is delivered to the Harris County Medical Examiner pursuant to a request for autopsy, Calhoun County must pay the basic fee. B. special Tests. Calhoun County shall pay the reasonable cost to Harris County for any special tests requested or deemed appropriate by the Harris laboratories, including County Medical Examiner that are ordered from off -site but not limited to, DNA tests, certain tests for identification proposes, and chemical analysis pursuant to TEx. CODE CRnvt. PaOC. ANN art. 49.11 • (Vernon Supp. 2001). C. Testimom, Calhoun County shall pay Harris Co time spent by the Harris County Medical Examinroy the additional sum of $200.00 per hour for the ner or assistants in Providing sworn testimony in Y'��K�M�TF<b`�I4F,\ly^,b.JS,]J1JM.y,..�,J.4.Ap1» f�jNI.UfNI.SK Page 2 E0 39tld K8996LETL 90:T0 T00d/LT/E0 2 1- 56 connection with an autopsy for Calhoun County, including travel time to and from testifying and any time spent waiting to provide sworn testimony. •D. Invoice. By the next business day following the first 10 days of the subsequent calendar month, commencing with the calendar month of May, 2001, Harris County agrees to submit to Calhoun County a written invoice requesting payment for the services performed under this Agreement during the preceding calendar month. Such invoice shall include the total number of autopsies performed for Calhoun County, the date or dates that the autopsies were performed, and the total amount due for services performed. Calhoun County shall pay the total amount of the invoice within thirty (30) days of the date the date Calhoun County receives the invoice. If Calhoun County fails to pay the full amount due within sixty (60) days of the date of the invoice, the Hams County Medical Examiner will refuse to receive or accept any additional cases or requests for autopsies from Calhoun County until all outstanding invoice amounts are paid in full. E. Fair Compensation. Harris County and Calhoun County agree and acknowledge that the contractual payments in this agreement are reasonable and fairly compensate Harris County for the services or functions performed under this Agreement. IV. FUNDS A. Current Funds. Calhoun County agrees and acknowledges that the contractual payments in this agreement by Calhoun County shall be made to Harris County from current revenues available to Calhoun County. B. Certified Availability, Calhoun County has available and has specifically allocated Fifteen •Thousand Dollars ($4,000.00), as evidenced by a certification of funds by the Calhoun County Auditor. The total maximum payments that Calhoun County is obligated to make under this Agreement shall not exceed the amounts that Calhoun County makes available from current funds for this Agreement, as evidenced by a certification of funds by the Calhoun County Auditor. C. Overdue Payments. Calhoun County and Harris County understand that Chapter 2251 of the Texas Government Code applies to this Agreement, including overdue payments. D. 9ther Statutory I.iability. This Agreement is not intended to limit any statutory liability of Calhoun County under Chapter 49 of the Texas Code of Criminal Procedure to pay for services provided by Harris County when the funds certified by Calhoun County are no longer sufficient to compensate Harris County for the services provided under this Agreement. V. TERMINATION A. Insufficient Funding. If Calhoun County defaults in the payment of any obligation in this Agreement, Harris County is authorized to terminate this Agreement without notice. In addition, in the event funds certified available by Calhoun County for this Agreement are no longer sufficient to K`L,wbay.Pmje�uV�i4FT'N�b!%S.2<,Jq} uwNY R'N WgMr 3:� W i.I/fmal.Jrc Page 3 • V0 39bd SZ8996LEIL 90:10 T00Z/ZT/E0 357 compensate Harris County for the services provided under this Agreement, Harris County may immediatey terminate this Agreement and Harris County shall have no further obligation to perform any services until Calhoun County certifies sufficient additional current funds. In the event funds certified available by Calhoun County for this Agreement are no longer sufftoient to compensate Harris County for the services provided under this Agreement, Calhoun County Commissioners Court understands that it is free to consider whether to specifically allocate and certify as available any additional amounts reasonably necessary to fully discharge any and all liabilities that may reasonable be expected for any and all functions, services, or other things obtained from Harris County under this Agreement. Calhoun County agrees to immediately notify Harris County regarding any additional certification of funds by Calhoun County for this Agreement. B. With Notice. It is understood and agreed that Harris County or Calhoun County may terminate this Agreement, with or without cause, prior to the expiration of the term set forth above upon thirty (30) days prior written notice to the other party. By the next business day following the first 10 days of the subsequent calendar month after the effective date of such termination, Harris County shall submit its termination invoice showing the payments owing for the month in which termination occurs in the manner set out above for submitting monthly invoices. VI. COMMUNICATIONS A. Requests for AutoPs_v. Supporting paperwork and requests for autopsies by Calhoun County Justices of the Pease should be sent to the Harris County Medical Examiner as follows: The original JP Order and request should be sent with the deceased person to the Harris County Medical Examiner,1885 Old Spanish Trial, Houston TX 77054. In exigent circumstances the JP Order and request may be faxed to 713-796-6842 on "fine" or "High" resolution setting to the attention of the Chief Investigator. B. Calhoun County. Any notice permitted or required to be given to Calhoun County by Harris County may be given by certified United States Mail, postage prepaid, return -receipt requested, addressed to Calhoun County at the following address: Attic' County Judge CcMMEMissioners Court of Calhoun County 211 South Ann St. Suite 217 (County Courthouse) Port Lavaca, Texas 77979 C. Harris County Any notice permitted or required to be given by Calhoun County to Harris County may be sent by certified United States Mail, postage prepaid, return_receipt requested, addressed to Harris County at the following address: Atta County Judge Commissiorim Court of Harris County Harris County Admin Build I001 PRE.STON ST STE 911 �:\Lca*b,;�Ymjxv'"�ti4nM56�S.N�.I�� ewi`M' K.�wriay 3_W i.tXm,i �Wc 90 3E)Vd Page 4 eZe99GLETL 90:T0 T00Z/ZT/E0 • • • 58 r1 L_J HOUSTON, TEXAS 77002-1896 In addition, a copy of any notice or communication given by Calhoun County to Harris County must also be sent by Calhoun County to the Harris County Medical Examiner: Fax: 713-79"828 Aida: Adminisaadve Manager Harris C01MV Medical Examiner 1885 OLD SPANISH TRL HOUSTON TX 77054-2098 D. Notice Date. Any notice mailed as provided in this Agreement shall be deemed given and completed upon deposit in the United States Mail. Either party may designate a different address by giving the other party ten days' written notice. VIL MISCELLANEOUS This instrument contains the entire Agreement between the counties relating to the rights granted and the obligations assumed. This Agreement cannot be changed except by a written subsequent modification authorized by both counties. Any oral representation or modification concerning this Agreement shall be of no force or effect. This Agreement may be executed in duplicate counterparts, each having equal force and effect of an original. This Agreement shall become binding and effective only after it has been authorized by both Counties, as evidenced by the signature of the appropriate authority pursuant to an order of the Commissioners Court of the respective County authorizing such execution. AUTHORIZED BY: RABBIS COUNTY By: Robert Eckels (date) County Judge By: Jaye M. Carter, M.D., FCAP (date) Harris County Medical Examiner \;'.Isu:inr�y'�.V� lsniJ�lli4\n_Y6as?�`.y::.uy..pq 4:.�uio(p 1'J^ vul Ill"mul Jc 90 39Y1d AUTHORIZED BY: CALHOUN COUNTY By: County Judge (date) APPROVED AS TO FORM: .f CHAEL P. 11 County, •� "� //ram r ' 11 Clyde ' Leuchtag Page 5 8Z8998LETL 90:T0 T00Z/ZT/E0 �S9 Assistant County Attorney CERTIFICATION OF FUNDS I certify that funds are available in the amount of $49000.00 to pay the obligations of Calhoun • County under this Agreement. Calhoun County Auditor COUNTY DEPOSITORY - RENEWAL OF AGREEMENT Sharron Marek, County Investment Officer advised the Court that the County has the option to renew the County Depository Agreement which is currently with International Bank of Commerce for a period of two years. She stated that International Bank • of Commerce will renew the Contract if the Court approves. (The County Depository Agreement with IBC dated May 14, 1999 is of record in the Commissioners' Court Minutes Volume 19, Page 701) A Motion was made by Commissioner Floyd and seconded by Co is" sioner Galvan to Extend the County Depository Contract with International Bank of Commerce for a period of two years. Commissioners Floyd, Balajka,:Galvan and Judge Pro-Tem Finster all voted in favor. r: 360 DEPOSITORY AGREEMENT STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS • * *International Bank of Commerc, This Depository Agreement is made and entered into by and between Calhoun County, Texas, a (IBC) political subdivision of the State of Texas, hereinafter called "the County", and * a commercial bank selected as the County's Depository Bank by the Commissioners Court of Calhoun County, hereinafter called "Depository Bank". WHEREAS, IBC Bank was on the jgth day of May 1999, duly and legally selected by the Commissioners Court of Calhoun County as the County's Depository Bank; and WHEREAS, the selected County Depository Bank must qualify by pledging collateral as required by the Commissioners Court of Calhoun County; NOW, THEREFORE, the County and the Depository Bank mutually agree as follows: A. The Depository Bank shall qualify as the County's Depository Bank by pledging and providing within 15 days after execution of this Agreement, security for the funds to be deposited by the County with the Depository Bank The Depository Bank may secure these funds, at the option of the Commissioners Court of Calhoun County, by: 1. Personal bond; surety bond; bonds, notes, and other securities; certificates of deposit; or a combination of these methods or 2. Investment securities or interests in them as provided by the Texas Government Code Chapter 2257, The Public Funds Collateral Act Any and all collateral • pledged and/or provided by the Depository Bank as of the date of execution of this Agreement shall be set out in Appendix A of this Agreement. B. Any and all collateral (102% of Market value) required under this Agreement pursuant to the Texas Government Code shall be subject to audit at the Depository Bank at any time by the County's Staff or representative of the County. C. All collateral pledged to secure the public funds must be maintained at an independent third party safekeeping agent Depository safekeeping receipts shall be furnished evidencing the pledged securities required in the County's possession on the date of a deposit. Detailed information on the Depository independent third party safekeeping agent shall be set out in Appendix A of this Agreement D. The Depository Bank may withdraw collateral when the market value of pledged securities exceeds the amount of deposits, provided that collateral will then be increased when the market value is less than the deposits. The right of substitution of securities shall be granted, provided the securities substituted meet with the requirements of applicable law, and are prior approved by the Commissioners Court. E. The parties to this Agreement further agree as follows: 1. That the above bound pledger, IBC Bank, shall faithfully do and perform all the duties and obligations devolving on it by law as the County's Depository of Calhoun County, and shall upon presentation pay checks drawn on it by the County Staff or representatives of the County on "checking" • 361 accounts in such depository; and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep and account for all funds belonging to the County which are deposited with it under the requirements of the laws of Texas, and shall include State funds collected by the Tax Collector, and shall pay the interest at the time and at the rate hereinafter stipulated and in portions of the proposal specifications contained in the Request For Proposals For Depository Contract filled in the Bank and accepted by the Commissioners Court of Calhoun County, and shall, at the expiration of the term for which it has been chosen, tam over to its successors all funds, property, and other things of value, coming into its hand as depository. Until this Agreement expires, the securities specified in part A shall remain in full force and effect. Once this Agreement expires, the above specified securities shall be returned to the Depository Bank; provided, however, the Commissioners Court of Calhoun County may sell at public or private sale with or without notice to the Depository Bank, the securities, or any part thereof, and apply the proceeds or sale to the satisfaction of any indebtedness arising by virtue of the violation of any or all terms, provisions or conditions of this Agreement 2. The above provision is given in addition to any remedy the County may have in any suit brought on this Agreement in any court of this State. 3. The Depository Bank hereby represents and certifies to Calhoun County that any securities pledged pursuant to part A above shall be offered at their fair market value, and not at face value. IL COUNTY SPECIFICATION/RESPONSE SUBMITTED BY IBC BANK The following terms, conditions, and provisions are contained in: Specifications for County Depository Bank issued by the Commissioners Court of Calhoun County in the "Request For Proposals For Depository Contract"; and 2. Portions of the "Request For Proposals For Depository Contract" filled out by the Bank submitted to the Commissioners Court of Calhoun County. The terms, conditions, and provisions of said specifications and portions of the Request For Proposals For Depository Contract filled out by the Depository Bank are incorporated into this Agreement by reference and are hereby made a part of this Agreement said services and the corresponding fees are not subject to change, without specific County approval, through the term of this Agreement u This Depository Agreement shall commence on June 1, 1999, and shall continue until 60 days after the time fixed for the next selection of a Depository Bank. IV. INVESTMENT SERVICES The Commissioners Court of Calhoun County reserves the right to direct the County Staff or representatives of the County to withdraw any amount of funds of the County that are deposited in the County Depository and that are not required immediately to pay obligations of the County; and invest those funds as authorized by the Texas Government Code Chapter 2256. • • 362 • • In accordance with the increase and decrease of County deposits (time demand), an amount equal [0 102% of eligible securities (market value) must be pledged. The County will require a routing monthly reporting of the market value of pledged collateral. The Depository Bank is responsible for notifying the County of any deficiencies in its pledged collateral on a daily basis, as well as providing additional collateral to the safekeeping financial institution to cover the deficiency. V. INTEREST RATES For all funds of Calhoun County the Depository Bank shall pay a rate of interest of (calculated on an actual day/365day year basis): FIXED RATE Time Period Rate of Interest 07 - 29 days 4.25 30 - 59 days 4.25 60 - 89 days 4 45 90 - 179 days 4 60 180 days or more but less than 1 year 4.79 VARIABLE RATE 07 - 29days =91day Discount Rate Plus * Basis Points *All variable rate 30 - 59 days = 91 day Discount Rate Plus * Basis Points calculations will be 60 - 89 days = 91 day Discount Rate Plus * Basis Points based on the 91 day 90 - 179 days = 6 ninth Discount Rate Plus * Basis Points discount rate minus 180 - 365 days= 1 vear Discount Rate Plus * Basis Points 8 basis points The discount rate of the most recent U.S. Treasury Bill auction, rounded to two decimal places, will be used to determine the rate of interest for the current month INTEREST EARNING CHECKING ACCOUNTS Provide Variable Interest Rate on Interest Earning Checking Accounts for all County bank accounts except for Imprest Grant Accounts. Interest to be calculated as per the formula detailed in Appendix B and compounded monthly. Additionally, if Proposing Bank is willing to provide a Fixed Interest Rate for Interest Earning Checking Accounts please acknowledge and detail the rate in Appendix B. (Proposing Bank should explain in detail the formula to determine the Checking account interest rate in Appendix B of this Agreement) VL BANKING SERVICES REQUIRED The Depository Bank shall provide the following services to the County pursuant to this Depository Agreement: Certificates of Deposit - Deposit instrument written for specified terms with a minimum allowable maturity of seven (7) days. Certain regulatory penalties are imposed on early withdrawal. 2. Investments - Investments shall be all transactions authorized by the County. Letter of Transfer - Written authorization by Calhoun County, Texas to "debit" or "credit" the appropriate accounts listed on a form for the transfer of monies between accounts designated by the County. 1114 363 4. Checks — The County reserves the right to obtain checks from sources other than the Bank Checks provided by the bank will be either one -part or two-part at the County's request, with the exception of payroll which will be a one -part form, in the paper weight of 24-pound first copy and 16-pound for each additional copy prepared in accordance to County specifications. 5. Interest -Bearing Checking — An interest -bearing "checking" account Banks are legally required to reserve the right to impose a seven (7) days notice of withdrawal requirement Unlimited number of checks or transactions allowed. 6. Earnings Credit — As per outlined in Appendix E. 7. Imprest Grant Accounts — Non -interest bearing accounts with the sole purpose of maintaining Grant Funds. Deposits will be from the granting agency. Disbursements will be issued by the County. No banking or service fees are to be accessed. 8. The Depository Bank shall provide the County with Designated Bank Contact Personnel whose responsibilities shall be to serve as liaisons between the Depository Bank and the County. (Appendix Q. 9. The Depository Bank shall provide the County with a statement of account balance on the • 5'h, and, in no case, later than the 10`h day of the following month, on each account. Monthly account statements with all corresponding checks, debit and credit memo, etc. Sorting all paid checks during the month into check number sequence for each account. This statement shall indicate the number of checks, drafts, collected balance for the month and other items on which charges are based. 10. The Depository Bank agrees to reconcile any differences in account balances within a period of time mutually agreeable to both the County and the Depository Bank following notification of such discrepancies. The charges per unit for each service listed above are set out in Appendix D to this Agreement Calhoun County may select hard dollar, compensating balance or a combination of both methods to compensate the Depository Bank for the banking services provided pursuant to this Agreement. Payment of services made by balances and earnings credit shall be based on the formula detailed in Appendix E, except as ordered by a Court of law, maintained with the Depository Bank for the duration of this Agreement VQ. GENERAL PROVISIONS 1. This Depository Agreement shall be subject to: a. All applicable banking statutes enacted by the Congress of the United States; b. All applicable federal banking rules or regulations promulgated by the Board of Directors of the Federal Deposit Insurance Corporation or its successor(s); and C. All applicable Texas banking statutes, including but not limited to all County depository • statutes. 2. To qualify as the County Depository, selected Depository Bank shall provide collateral in the form(s) of a pledge and/or bond as required by the County and in the amount(s) as required by the County pursuant to the County depository statutes. 364 • Is r� 3. At any time during the term of this Depository Agreement, the County's Depository Bank shall, as required by the County, provide an additional bond(s) or a new bond(s) as provided for in the Texas Government Code. 4. The Depository Bank shall provide the services specified under this Agreement and all appendices attached to this Agreement in accordance with all applicable federal statutes, including but not limited to, the County depository statutes. 5. The Depository Bank shall be in default of this Agreement if: a. The Bank fails to perform its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement in accordance with the terms and conditions of this Agreement and all appendices incorporated by reference into this Agreement b. The Bank fails to perform its obligations pursuant to this Agreement in accordance with all applicable federal statutes and regulations and all applicable Texas bank statutes including but not limited to, the County's depository statutes. C. The Bank becomes insolvent or takes any steps towards banlmtptry; or d. The Bank fails to provide the pledge(s), bond(s), and/or other collateral, as required by the County. 6. Upon the Depository Bank's failure to provide the pledge(s), bond(s), and/or other collateral, as required by the County, the County may immediately terminate this Depository Agreement and select another County Depository Bank in accordance with the applicable County depository statutes. 7. If the Depository Bank defaults in its performance of this Agreement, the County shall be entitled to any and all rights and remedies allowed under applicable Federal, State and Local law (statutes, cases, regulations, and ordinances). 8. The rights and remedies to which the County is entitled for any and all default under this Agreement are cumulative, and the use by the County of any one or more rights of remedies shall not preclude or waive the County's rights to use and all other rights and remedies allowed under Federal or Texas law. 9. The waiver by the County of any default by the Depository Bank shall not constitute a continuing waiver of such default or be a waiver of any subsequent default of the same kind or any subsequent default of the same kind or any subsequent default of a different character. 10. The County shall be entitled to any and all rights and remedies allowed under Federal and Texas law. The provision of such liquidated damages shall not be construed to limit in any way the rights and remedies to which the County is entitled in the event the Bank fails to give bonds as required by law. 11. Pursuant to this Agreement, the Depository Bank shall provide the services designated in this Agreement and all appendices incorporated by reference into this Agreement at the authorization or direction of the Commissioners Court of Calhoun County. 12. The County and the Depository Bank agree and stipulate that all obligations under this Agreement are fully performable in Calhoun County, Texas, and venue for any dispute arising out of this Agreement will lie in the appropriate court of Calhoun County, Texas. 365 • 13. The Depository Bank shall be responsible and liable to the County for any errors of commission or omission committed by the Bank in the performance of its obligations pursuant to this Agreement and pursuant to all appendices incorporated by reference into this Agreement 14. The Depository Bank agrees to indemnify and hold the County harmless from any and all claim or claims, including attorney's fees, arising in whole or in part out of or resulting in whole or in part from any intentional or negligent acts, or omission(s) by the Bank, its officials, agents, or employees with respect to the Bank's performance of its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement. 15. If the Depository Bank defaults on this Agreement by becoming insolvent or taking any step toward bankruptcy, or if for any reason, on account of the deposit of the trust funds in the hands of the County with the depository, and part of said funds are lost, the Depository Bank shall save and hold harmless the County from any and all claims, including attorney's fees, from any and all owners of trust funds deposited by the County in said Depository Bank 16. All notices to any party to this Agreement shall be in writing, and may be hand delivered or sent postage prepaid by certified mail, return receipt requested. Notice shall be sent to the County pursuant to this Agreement shall be sent by mail or hand delivered to the following address: • Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Notice to the County will not be effective unless a copy of such notice is sent by mail to the District Attorney's Office at the following address: Dan W. Heard 211 South Ann Street Port Lavaca, Texas 77979 All notices sent to the Depository Bank pursuant to this Agreement shall be sent to the address designated by the Bank in their application. 17. The Depository Bank shall not assign any of its duties or obligations pursuant to this Agreement to any other individual bank, banking corporation, banking association, or any other financial institution without the consent of the County. 18. Subject to the prohibition of assignment as stated in paragraph 17, the terms and provisions of this Agreement are binding upon the Depository Bank, its officials, agents, representatives, and their successors and assigns, and Calhoun County, its officials, agents, representatives, and their successors and assigns. 19. The terms and provisions of this Depository Agreement may not be amended or modified, unless such amendment or modification is in writing, dated subsequent to the date of this Agreement, and duly executed by the County and the Depository Bank. No agent, employee, official, or representative of the County has the authority to amend or modify the terms of this Depository • Agreement except in accordance with such express authority as may be granted by the Commissioners Court of Calhoun County. 20. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision contained in this Agreement and this Agreement shall be 366 construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. • 21. This Agreement constitutes the entire agreement between the Depository Bank and Calhoun County, Texas, and this Depository Agreement supersedes any prior understandings or written or oral agreements that the County may have had with the Bank with respect to the subject matter of the Agreement. 22. As used in this Agreement, the terns "application form" and "specifications" are synonymous. 23. The Depository Bank shall be subject to the provisions of the Texas Government Code during the term of this Agreement and shall continue to be subject to the provisions of said statutes even if said statutes are recodified. 24. The Depository Bank shall not discriminate in its employment practices against any person on the basis of race, color, religion, sex, national origin, or handicap. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed in triplicate by their duly authorized officers, one of which shall be filed in the office of the County. EXECUTED this 14th day of May 1999. ATTEST: • Secretary of the Board (Bank Seal) ATTEST: J Maklene Paul, County Clerk (County Seal) • IN ERNATANAL BANK OF COMMERCE BY: _GrirA.t Bo kt�s Richard A. Bothe Jr., President CALHOUN COUNTY. TEXAS BY: 4 tJ Arlene N. hallhall, 'County DATE: 367 • APPENDIX A SEE ATTACHED • INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: Federal Reserve Bank ADDRESS: Mailing 22nn North Pearl Dallas, Texas 75201 Physical Same ACCOUNT NAME International Bank of Commerce • ABA# 114902528 CONTACT PERSON Mary Dunavant or Tony Armante 214/022-6752 j M • INTERNATIONAL BANK OF COMMERCE - PORT LAVACA, TEXAS SECURITIES PLEDGED TO COVER DEPOSITS OF CALHOUN COUNTY SECURITY DESCRIPTION FHLMC POOL # M90479 CUSIP #31282UQ83, RATE: 7.00°% MATURITY: 01/01/2002 FHLMC POOL # D91951 CUSIP #3128DVEY5, RATE: 7.00% MATURITY: 02101/2018 FHLMC ARM POOL # 785582 CUSIP #31348SFX7, RATE: 7.00% MATURITY: 02/01/2026 FHLMC ARM POOL # 785685 CUSIP #31348SJ62, RATE: 7.00% MATURITY: 11/01/2026 FHLMC ARM POOL # 90204 CUSIP #31335HGM9, RATE: % • MATURITY: 02/01/2018 FNMA ARM POOL #313889 CUSIP #31374GUN5, RATE: MATURITY: 11/01/2027 TOTALS • CURRENT PAR VALUE $3,283,273.80 1,715,427.48 2,052,364.16 3,422,586.49 2,281,995.60 15,518,564.40 MARKET VALUE $3,303,794:27 1,749,736.03 2,078,018.72 3,465,368.83 2,327,635.51 15,673,750.04 $28,274,211.94 $28,598,303.39 069 • APPENDIX B CHECKING ACCOUNT INTEREST RATE Interest Bearing Checking Account (N. O. W. Accounts) ,Minimum balance requirement per account of $1,500.00 to earn interest .Unlimited check writing .No monthly maintenance or service charges .Interest compounded and paid monthly based on average monthly ledger balance .Variable rate of interest that reprices monthly as of the first day of each month during the life of the contract .The rate will be the most recent U. S. Treasury Bill Auction Discount rate as published each Tuesday in the Wall Street Journal minus 15 basis points • .Fixed rate option would be 3.25% based on the average ,ledger balance Money Market Accounts Minimum balance requirement per account of $2,500.00 to earn interest Monthly withdrawals limited to 6 no more thatn 3 of which can be third parties. There is no limit on teller withdrawals No monthly maintenance or service charges Interest compounded, etc (same as above) Variable rate reprices monthly, etc (same as above except minus 12 basis points) Fixed rate option would be 3.25% based on the average ledger balance 9 • 370 O APPENDIX C DESIGNATED BANK CONTACT PERSONNEL • The bank shall provide a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas on a daily basis: A. Generallnformation - Betty Burns, James Abraham, Richard Bothe B. Investments and Safekeeping - James Abraham, Richard Bothe C. Bookkeeping/WireTransfers - Betty Burns, James Abraham, Richard Bothe D. Head Teller - Connie Martinez In addition, the bank will provide a summary of qualifications for such designated personnel, indicating position, length of service, and a brief summary of their professional experience. Such information shall be updated as designated personnel are changed over time. James Abraham - Vice President and Cashier and Trust Officer; functions as Senior operation's officer; employed by IBC for 10 years. Prior to bank employment, utilized his accounting degree working for a local public accounting firm. Richard Bothe - President; employed by IBC for five years. Responsible for day-to-day management of bank. Has thirty-seven years of banking experience including twenty-seven in a Senior management capacity. Also holds NASD Series 7 license. • Betty Burns - Lobby Operations, Customer Service Officer; employed by IBC for thirty-eight years. Responsible for daily management of all new account and customer service operations. Has broad range of experience in new accounts, bookkeeping, wire transfers and account management. Connie Martinez - Assistant Cashier; employed by IBC for eighteen years., Responsible for supervision of all teller functions. Has an in-depth knowledge of teller operations. 10 • 371 APPENDIX D COST OF MAJOR SERVICES TO BE PROVIDED Services for Two Year Period June 1, 1999 through May 31, 2001 Est. Volume Unit Service Per Month Cost Total 1. Credits Posted 285 0n 2. Debits Posted 2,614 0 0 3. Deposit Items 4,450 0 0 4. Incoming Wire Transfers 1 n n 5. Outgoing Wire Transfers 1 0 0 6. Return Items 9 �_ n 7. Stop Payments 1 0 0 8. Monthly account analysis for 48 accounts, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. Total Est Cost of Services for I Month MISCELLANEOUS CHARGEABLE ITEMS: Service eg. Annual Calendar of Banking Hours Bank Desk Pads 1. Money Deposit Bags 2. Bank Deposit Slips 3. Bank Deposit Books 4. Checks 5. Safekeeping Fees Total Misc. Est. Cost of Services 11 0 0 $0.00 (Forward this Total to "Appendix Eand F') Cost No charge N—o—Charge —Al—lendor Cost At vendor Cost At, vendor Cost U^ Charge Unabla to calculate (Forward this Total to "Appendix F') • • 7 APPENDEX D continued Other major banking services to be offered by the institution. Please provide a brief description below of services that are proposed to be rendered and related costs. • A. Microcomputer Services/IBC-LINK - IBC offers Cash Management Services using a product called IBC -Link (Windows Version). IBC - Link houses a variety of services that the County may want to obtain. These services range from obtaining account balances, account activity, fund transfers from one account to another, submit ACH files for Direct Deposit activity, etc. (see enclosed IBC -Link information). The only charge to the County will be an initial set up fee for $75.00 plus an annual usage fee of $150.00. B. Fax Link - Automatically fax account information to your fax machine each business day (see enclosed Fax Link information). There is a minimal charge of $25.00 per month for two accounts. APR.29.1999 3:27PM FIRST SOUTHWEST ASSET MANAGEMENT NO.298 P.18i18 • NOTICE TO FINANCIAL. INSTITUTIONS PROPOSAL FOR DTPOSPfORY CONTRACT Notice is hereby givers that the Commrissionas Court of Calhoun County, Toxas, subject to the provisions of CbVw 116 Local Govcrumicut Code, will receive sealed proposals from all intemsted institution w serve as the depository of CaEaaan County and maintain custody of selected f nits for the pperiod of June 1, 1999 through May 31, 2001 with an option to w and for an additional two year period ✓prmtted upon mutual agreement of both parties. TLe County reserves the right to add participating mstitrtions as coudi6an dictate wbm local investments are not coripetitin dining the terns of this contact. Depository Proposal forms am available at the office of the Co rry Treasurer, 201 west Austin Street, Port Lavaca, Texas 77979. All forms and other informatim pe¢unertt to submission cf a Depository Proposal will be available at the above address between the hours of 9:00 AM and 5:00 P.M, Monday thmugh.Friday,beginning April 2L 1999. Sealed proposals shall be submitted by 10:00 AM, May 10, 1999 to the Office of the County Judge, 211 South Ann Street, Port Lavaca, Texas 77979. P.nMopes as to be clearly marked "Depository Proposal Due May 10, 1999." It is anticipated that proposals will be considaed by the Commissioners issioners Court atthdr regular meeting oa May 10. 1999. Arkno N Marshall, County 3bdgc • CNbon. County, Text 373 REMOVE SERVICE JACK FROM PRECINCT #4 INVENTORY A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to remove Inventory #24-0321, Service Jack, from Precinct #4 inventory. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. TRANSFER VEHICLE FROM RABIES CONTROL TO SHERIFF'S DEPARTMENT It was determined by the court that the previous Rabies Control vehicle is already on the Sheriff Department's inventory. No action needed. COUNTY CLERK — JP PCT. #2 — TAX ASSESSOR/COLLECTOR — MONTHLY REPORTS The County Clerk, JP Pct. #2 and the Tax Assessor/Collector presented their monthly reports for February, 2001and after reading and verifying same a Motion was made by Commissioner Floyd and seconded by Commissioner Balajka that said reports be accepted. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. DONATION TO CALHOUN COUNTY — BOAT TRAH ER AND MOTOR A Motion was made by Commissioner Floyd and seconded by Judge Pro Tem Finster to accept as a gift a boat, trailer and motor from the Port Lavaca Fire Department to Point Comfort Fire Department for the Olivia/Port Alto volunteer Fire Department. The items being a 1971 Deckboat (Hull I.N. 01507111610), a 1978 Easy Loader Boat Trailer (VIN # 81266L), and a 1982 90 HP Johnson Motor (Ser. # J568922) for use by the Olivia/Port Alto VFD. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. COUNTY FINANCIAL MATTERS The County Auditor presented a letter from Attorney Randall S. Fudge of Oklahoma City, requesting payment by the County Precinct _ of $520.26 to their client, Verizon, for damages. No action was taken by the Court. Calhoun County Put 211 S. Ann Port Lavaca, TX 77979 RANDALL S. FUDGE, P.C. •rmarvar..xorouxsuns uuW onw...rnr. w.m.. uucan rawasstssur r.. twpezann March 27, 2001 Re: VERIZON Date of Loss: 620/00 Amount Due: $520.26 VERIZON Ref # 1580-00 TX Dear Sir or Madam: I have ban retained by VERIZON to assist in the collection of damages my client sufferedas a result of your actions. My clients records indicate you owe $520.26. This letter will serve as a formal demand far the payment of $520.26 within ten (10) days from the date of this letter. Such payment should be made in the form of.a cashier's check or money order and should be made directly to this office, If payment is not received, it will be necessary to purwe collection of this account through legal channels. Should it become necessary to file wit to collect your account, in addition to the account balance. I will also seek to recover, on behalf of VFRIZON, a reasonable attorney fee where applicable, and costs incurred in the collection process. plus interest. As you might imagine, this will add a significant amount of money to the total payment you will be required to make. You have the opportunity to avoid this by sending fill payment now. • • • Very tml yo Randall S. Fudge - 314 eJ ej BUDGET ADJUSTMENTS - MUSEUM - COMMISSIONER PRECINCT #2 - ADITLT PROBATION - VOITNTV AUDITOR - NF.W F,MS BUILDING CAPr A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that the following Budget Adjustments be approved. Commissioners Galvan, Balajka, Floyd and Judge Pro Tern Finster all voted in favor. 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: I ' I (Amb- WL) .( epartment making this request) Date: 3�a R-ol I request an amendment to the J-015I budget for the year following line items in my department: GL.Account,#^ I6b-(o 5-bo Ia�-(S9�-G Account Name__ a;. w Net change in total budget for this department is: Other remarks/justification: Amendment Amount _^^^Reason 3 If I *R3 BF $ U — aaaaaaaaaaaaa I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. •i Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 975 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: I.UJL. W .1.�1,mm . P(L a (Department making this request) Date: 31a1101 I request an amendment to the 11001 budget for the (year) following line items in my department: Amendment GL Account # -_-Account Name ---Amount---- -" ----- 650-5a5ao Tre5 ►ubes .00 Net change in total budget for this department is: Other remarks/justification: _----_-Reason I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. signature of official/department head:J�n Date of Commissioners' Court approval: Date posted to General Ledger account(s): n J- 76 BUDGET AMENDMENT REQUEST 3 To: Calhoun County Commissioners, Court From: (Department making this request) Date: ,,QrI -oi I request an amendment to the following line items in m de ke r) budget for the Y partment: GL Account-#- Account Name Amendment - -- -_� Amount -4- ------- Reason Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amended Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • as requested until 377 11 BUDGET AMENDMENT REQUEST q • To: Calhoun. County Commissioners' Court From: l _ a (Depa ment making this request) Date: 3 — " -i ) I request an amendment to the c46 0/ budget for the year following line items in my department: GL-Account-#- 190- '1�►350 ft- WdLeo -- Account Name Net change in total budget for this department is% other remarks/justification: Amendment---Amount-p--- 1 �50 -------Reason------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: is Department making this requ st) Date: 3—ato -'o ( I request an amendment to the a00i budget for the year following line items in my department: Amendment GL Account # --__ ---- Account Name -----^___ --- ____ Amount ------ __^ Reason --_-------- __^^---- JI3i-��L�1-ro3�1a7 2Qes, L , e� D kQ&v a rACir"� J Net change in total budget for this department is: Other remarks/justification: $ —�o — �t t � at ■■ J I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 379 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court ` From: ry-P-iYn4- l�l�� L A Depar ment making this request) Date: ,j1 I request an amendment to the __ ,P (O[_ budget for the year following line items in my department: GL�Account ^#� Account �Name ^^_ 5 l'f5 t l —G 19 d_a JtA c. rly Amendment Amount IV 5 �Reason��^^, �2JGGJd • • A PPR s Net change in total budget W 30 2001 for this department is: $ "— ,0 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 360 BUDGET AMENDMENT REQUEST To: Calhoun Coun y Commissioners' Co t From: • ( apartment m ing this request) Date: —C)aq_0I I request an amendment to the 0� budget for the year following line items in my department: GL�Account �#_ 'Ibo - 00 -1c,o--P),Iw� Amendment ^_Account NameAmount __^,�� ---�Z Net change in total budget for this department is: Other remarks/justification: ------Reason—�� —I IF 110— I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 381 • Fund Code 1000 1000 1000 low 1000 1000 1000 1000 1000 11 r, Total 1000 Effective Date Fund Title 3/30/01 GENERALFUND 3130/01 GENERALFUND 3/30/01 GENERALFUND 3130101 GENERALFUND 3/30/01 GENERALFUND 3/30/01 GENERALFUND 3/30101 GENERALFUND 3/30/01 GENERALFUND 3/30/01 GENERALFUND 3130/O1 GENERALFUND 3/30/01 GENERALFUND 3130101 GENERALFUND 3/30/01 GENERAL FUND 33010I GENERALFUND GENERALFUND 5134 3/30/01 CAPITAL PROJECT NEW EMS BUILDING 5134 3130101 CAPITAL PROJECT NEW EMS BUILDING Total CAPITAL PROJECT NEW 5134 EMS BUILDING 5145 3/30/01 OLD JAR, DEMOLITION PROJECT 5145 3/30/01 OLD JAIL DEMOLITION PROJECT Total OLD JAIL DEMOLITION 5145 PROJECT Report Total CALHOUN COUNTY, TEXAS Unpos Set Ttansactions-EXPETVD.ADNST.FOR3/30/01 Transaction Description Dept Title GL ride LINE ITEM TRANSFER LINE ITEM TRANSFER REQUIRED BY PAYROLL REQUIRED BY PAYROLL UPGRADE COMPUTERS UPGRADE COMPUTERS UPGRADE COMPUTERS LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER LINE ITEM TRANSFER REQUIRED BY PAYROLL REQUIRED BY PAYROLL REQUIRED BY PAYROLL REVIEW ARCHITECT CONTRACT REVIEW ARCHITECT CONTRACT MUSEUM MUSEUM JAB. OPERATIONS JAI.OPERATIONS COUNTY AUDITOR COUNTY AUDITOR COUNTY AUDITOR ROAD AND BRIDGE -PRECINCT #2 ROAD AND BRIDGE -PRECINCT #2 ADULT PROBATION ADULT PROBATION SHERIFF SHERIFF SHERIFF NO DEPARTMENT NO DEPARTMENT 17 P,-tu,� Increase Decrease MACHINE MAINTENANCE MISCELLANEOUS MEAL ALLOWANCE TRAINING TRAVEL OUT OF COUNTY CONTRACT SERVICES EQUIPMENT -COMPUTER EQUIPMENT -OFFICE ROAD & BRIDGE SUPPLIES 1119atL1II Im 1-5. GENERAL OFFICE SUPPLIES MISCELLANEOUS OVERTIME ADDITIONAL PAY -REGULAR RATE MEAL ALLOWANCE LEGAL FEES STUDY -BUILDING TDH PERMIT, PHOTOS NO DEPARTMENT - MISCELLANEOUS TDH PERMIT, PHOTOS ® P-F2MQL.17ION� MF o 63.00 63.00 23.00 23.00 139.00 589.00 450,00 500.00 500.00 88.00 88.00 1,177.00 1,170.00 7.00 2.440.00 2.440.00 450.00 450.00 450.00 450.00 185.00 185.00 185.00 185.00 3,075.00 3,075.00 ACCOUNTS ALLOWED — COUNTY Claims totaling $319,718.90 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Pro Tern Finster and seconded by Commissioner Balajka that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd and Judge Pro Tem Finster all voted in favor. ACCOUNTS ALLOWED — HOSPITAL • Claims totaling $• ' 829,023.23 for Operations, $618,972.63 for Payroll and $75,000.00 for Construction for a grand total of $1,509,980.48 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Galvan that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd and Judge Pro Tern Finster all voted in favor. ACCOUNTS ALLOWED — HOSPITAL INDIGENT HEALTHCARE Claims totaling $61,084.62 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd and Judge Pro Tern Finster all voted in favor. GENERAL DISCUSSION Commissioner Floyd stated that he has a response .from the attorney for the surety on completing the Memorial Medical Plaza parking lot and plans to set up a meeting with the hospital board. Residents of Precinct #1 at the beach area discussed the problem of dogs at Magnolia and • Alamo Beaches, Commissioner Balajka informed them of the dog ordinance in effect and asked them to call the City for contact with Animal Control personnel. Commissioner Balajka said he got a call from the asbestos crew that their cost exceeded the price that they bid. The 2-'/z day job turned into 9 days and requested the Court's help with expenses. He felt they had given a bid and should stick to it but he would pass it on to the Court. Commissioner Galvan asked if anyone knew what Adult Probation Department pays for rent at the Annex. None knew. Mr. Belk asked if it was a State funded agency. THE COURT ADJOURNED AT 11:40 A.M. • 383 This page intentionally left blank. •