2003-04-10
REGULAR APRIL TERM
HELD APRIL 10, 2003
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THE STATE OF TEXAS ~
~
COUNTY OF CALHOUN ~
BE IT REMEMBERED, that on this the 10th day of April,
A.D., 2003 there was begun and holden at the Courthouse in
the City of Port Lavaca, said County and State, at, 10:00
A.M., a Regular Term of the Commissioners' Court, within
said County and State, and there were present on this date
the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,Pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Plege of Allegiance.
APPROVAL OF MINUTES
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan to approve the Minutes of March 27,
2003. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Pfeifer all voted in favor.
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Michael J. Pfeifer
County Judge
H. FIoyd
Commissioner, Pet. 3
Roger C. Galvan
Commissioner, Pet, 1
Kenneth W. Finster
Commissioner, Pct. 4
Michael J. Balajka
Commissioner, Pet 2
Shirley Foester
Deputy County Clerk
BIDS AND PROPOSALS - FURL BIDS
The following bids for fuel beginning April 16, 2003 and
ending May 15, 2003 were opened and read by the County
Auditor. After reviewing said bids, a Motion was made by
Commissioner Balajka and seconded by Commissioner Floyd to
accept the bid of Diebel Oil Company for delivered fuel as
low bidder and the bid of Mauritz & Couey for the
automated card system fuel as low bidder. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Pfeifer all
voted in favor.
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I FUEL BID PROPOSAL I
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE
UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO TIlE AITACHED FUEL
SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO TIlE COUNTY'S SHERIFF'S
DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE
AND OTHER VEillCLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS
COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE
FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION:
UNLEADED GASOLINE
PRICE PER GALLON
$ /.(},Z.
$ ~
MID GRADE
PREMUlM UNLEADED GASOLINE $
1//;2.
.9:3
DIESEL FUEL
$
LOCATION: ..2///2 fA) Au..y,/IJ ~C,T
(MUST BE WITHIN THE CITY OF PORT LA V ACA
OR WITIllN A (5) FIVE MILE RADIUS OF THE CITY
OF PORT LA V ACA.)
THE CONTRACT WILL BE FOR THE PERIOD BEGINNING APRIL 16.2003 AND
ENDING MAY 15, 2003. NO PRICE CHANGES WILL BE ALLOWED DURING
THE CONTRACT PERIOD.
SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPAR1MENT,
PRICE QUOTED DO NOT INCLUDE TAXES.
NAME OF BIDDER: 1YlA-<-'t€../I'L ~ Cf" 7'
ADDRESS: f?{}. 60y /700
.n n~/ / /LtJ~~ /I. lie '17 n 9
CITY,STATE,ZIP: 112~. IC"" nL.J7_
.
PHONE NUMBER: SS 2- - 7 CJ o..J
PR1NTNAME: --;;9;yr ,.{G-~ ~
AUTHORIZED SIGNATURE:
TITLE:;OJ- OOb-71. /H612.
DATE: l/-J'l ft.J-
/ ,
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FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS
INDICATED IN THE SPECIFICATIONS,
PRICE/GALLON X APPROXIMATE ~ TOTAL
GALLONS/MO
UNLEADED GASOLINE $ f,o:L X 3800 $ ..iff?&:;, CO
PREMIUM UNLEADED GASOLINE $ /./2- X 4000 $ ?I?"8o .Od
-
DIESEL FUEL (LOW SULFUR) $ ,93 X 2500 $ r:J .!7,f:o 0
TOTAL BID PRICE $ IDG 8/,00
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
APRIL 16. 2003 AND ENDING MAY 15, 2003. NO PRICE CHANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD.
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES.
GOEY
/
NAME OF BIDDER: /J1llu~/"r2- ~
ADDRESS: PO. /1.x /7tJCJ
CITY,STATE,ZIP: fdl2,T iA-UIf-GIt Tv '77,/1 '7
,
PHONE NUMBER: &""S?,- 7~o c:/-
--- I_~
PRINT NAME: 1<>/>1 JCE \Z
AUTHORIZED SIGNATIJRE: ~ ~
TITLE:
/,L 01'1.- fJ16fL
~/~r
DATE:
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FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITNE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCA nONS
INDICATED IN THE SPECIFICATIONS.
PRICE/GALLON X APPROXIMATE = TOTAL
GALLONS/MO
UNLEADED GASOLINE
$
q<tJ
x
3800
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= $ ~'72<f~D
= $ ~Q ~tJ,1)O
$ /).2 7,r. Db
,
TOTAL BID PRICE $ 16-;),,71, 'lJD
I
THE CONTRACT PERIOD WILL BE FOR A ONE MONTII PERIOD ONLY BEGINNING
APRIL 16. 2003 AND ENDING MAY 15, 2003. NO PRICE CHANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD.
PREMIUM UNLEADED GASOLINE $
It) 7
.
C},/
.
x
4000
DIESEL FUEL (LOW SULFUR)
$
.X'
2500
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES,
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NAME OF BIDDER: D/Ff)2,( ~tt. C~,
ADDRESS: 7 ~&. ~11tt 7~
CITY, STATE, ZIP: . ~ . . 1"7 7 f
PHONE NUMBER: 5..:;;2-:? ~ d- if
PRINT NAME: '\ j!j,1J1 .
TITLE: I~~j'n
SI- Lf- b
DATE:
ASSESSMENT AND COLLECTIONS FUNCTIONS FOR CALHOUN COUNTY _
AGREEMENT WITH CALHmm COUNTY APPRAISAL DISTRICT
Drew Hahn, Chief Appraiser of Cahoun County Appraisal
District discussed the Agreement for the assessment and
collection functions for Calhoun County which is the same
as the agreement approved in 1989 plus vehicle inventory
tax. The Appraisal District does all the appraisals and
collections. The process has been up-dated and improved.
The length of the contract is year-to-year.
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A Motion was made by Commissioner Balajka and seconded by
Commissioner Galvan to enter into an Agreement for the
Assessment and Collection Functions of the County of
Calhoun to be performed by the Calhoun County Appraisal
District, and authorize the County Judge to sign the
Agreement, for the period April 10, 2003 through December
31, 2003. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor.
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An Agreement For The Assessment and
Collection Functions of the County of Calhoun
To Be Performed by the Calhoun County Appraisal Distri~t
This agreement made and entered into on this the day of ,
2003 by and between the County of Calhoun (hereinafter referred to as "County")
and the Calhoun County Appraisal District (hereinafter referred to as "District") as
duly authorized by the governing body of each party to the contract.
Purpose and Authority
The parties to this agreement wish to enter into an agreement whereby the
assessment and collection of property taxes for the County of Calhoun (County)
will be performed by the Calhoun County f.rpraisal District (District).
The parties enter into this agreement in order to eliminate duplication of
services for the assessment and collection of taxes and to promote governmental
efficiency; and
The parties enter into this agreement pursuant to the authority granted by
section 6,23 and 6.24, Property Tax Code and Art. 4413 (32c) VAT,S. otherwise
known at the Interlocal Cooperation Act
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In consideration of the premises and of the terms, provisions, and mutual
promises herein contained, it is mutually agreed as follows:
Lenl!th of Contract Period
This contract shall be effective through
and upon ratiiication by the governing bodies each year, shall continue in full force
and effect from year to year until such time as either party hereto, by written notice
to the other, may terminate the same at the end of the contract year, such
termination to be effective only if provided to the other party on or before
September I of the year in which the party intends for the contract to terminate.
Name of Office
The consolidated office conducting the assessment and collection functions
(receipts, statements, and correspondence) shall be referred to as the Calhoun
County Consolidated Tax Office.
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Assessment Services to be Performed
The District shall perform, through a Board of Tax Professional Examiners
registered or certified assessor, all the functions of assessment of ad valorem
property taxes for the County as defined in the Definitions section of this contract
and as provided under the Property Tax Code and the State Property Tax Board
rules, including the calculation and publication of the effective tax rate of the
County according to section 26.04 and the guidelines established by the State
Property Tax Board. In the event that the County proposes to adopt a tax rate
exceeding the limits of section 26.05(c) and necessitating further publication of
hearings per section 26.06, the costs will be a direct expense to the County.
However, if the County fails to adopt its tax rate by September I, or if the
County's adopted tax rate is rolled back, the costs for additional publications and
notices will be the responsibility of the County and any additional assessing costs
incurred by the District for late and separate tax bill processing or issuance of
corrected bills associated therewith shall be strictly accounted for by the District
and shall be payable by the County upon submission of that accounting by the
District.
Should the County offer discounts to its taxpayers under section 31.05(b) or
31.05(c), or both, the District agrees that if a consolidated billing system is utilized
by the District that, upon request or attempted remittance by a taxpayer of taxes
imposed by the County, the District will generate a separate billing for that account
so that such remittance by taxpayer will not constitute a partial payment under
section 31.07,
Collection Services to be Performed
The District shall perform through a Board of Tax Professional Examiners
registered or certified collector, all the functions of collection of ad valorem
property taxes for the County as defined in the Definitions section of this contract
and as provided under the Property Tax Code and the State Property Tax Board
rules, including required reports to the County, notices to taxpayers including the
33.07 collection cost penalty notice, issuance of refunds under section 31.11 with
submission to the County for approval of any refund request exceeding $500 and
tax certificate issuance; however County agrees to transfer authority for
performance of the taxing unit's auditor function under section 31.11 to be
performed by the District's Chief Appraiser. District agrees to administer and
collect vehicle inventory tax as defined in 23,121 of the tax code in the same
manner as it performs all other collection activities for the County. Any additional
fees or penalties collected for the vehicle inventory tax will be deposited in the
operating account of the District as miscellaneous fees,
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Deposits to the County's designated depository at the time of collection will
be deposited weekly unless a sum of $1 00,000 is collected for the County, in which
case an additional deposit shall be made to the County's depository. It is
understood that acceptance by a collector of a check or money order constitutes
payment of a tax as of the date of acceptance only if the check or money order is
duly paid or honored. Section 31.06.
The County agrees to deliver or make available to the District all delinquent
and other tax records necessary for the performance of the District's duties under
this contract. At any time the County may have access to these records, and will be
provided with a complete set of records on computer tape or disc if and when the
County may wish to terminate this contract agreement. Furthermore, District agrees
to protect against loss ofrecords by providing for dup licate record storage at
periodic intervals, weekly, and agrees to make accessible on computer tape, disc or
printout, the delinquent records to any delinquent tax attorney operating in behalf of
the County,
In addition, the District's collector will be bonded in the amount of
$100,000, payable to the governing body of the County.
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The District shall also provide for an independent audit of its collection
operation annually (December 31) to be contracted by the District with final reports
from auditing firm to the County,
Pavment of Services
In consideration for the functions of assessing and collecting services to be
performed as specifically provided in this contract and according to the Property
Tax Code and the State Property Tax Board rules, and as included in Exhibit A of
this contract, the County agrees to pay to the District their prorata share of the
actual costs incurred by the District for the assessing and collection functions based
on an audit of actual costs incurred. The accounting period of such costs shall be
from January 1 through December 31 of each year, Prior to April 1 of each year
beginning in 1990 and after an accounting of costs are received from the District's
auditors any excess of monies retained by the District shall be paid to the County.
Conversely, any cost of the District in excess of the amount withheld from the
County will be paid to the District by the County.
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DelinQuent Taxes
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The County retains the right to contract with a delinquent tax attorney of its
choice and will provide by official action an additional penalty of 15% to defray the
cost of collection. Compensation to attorneys contracted to County shall be paid by
the County.
The County may authorize, by order of their governing body, the District to
contract with a competent attorney under section 6.30 and 6,24(b) to enforce the
collection of delinquent taxes for the County's delinquent accounts. The attorney's
compensation under the contract shall not exceed that set forth in section 6.20 of the
amount oftaxes, penalty and interest collected, The District further agrees that such
fee as specified herein as attorney's fees will be paid from the delinquent taxes,
penalties and interest collected for the County by said private legal counsel.
District shall make available the delinquent tax records to the specified
attorney by July 1" of each year the contract remains in effect and each year the
attorney is contracted to perform these functions, The District further agrees that
these records will be provided to the attorney contracted with in the form of
duplicate computer tapes or discs.
Other Provisions and Definitions
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The District shall not be liable to the County on account of any failure to
collect taxes nor shall the collector be liable unless the failure to collect taxes
results from some failure on his or her part to perform the duties imposed upon him
or her by law and by this agreement,
All expenses incurred by the District for the assessment and collection of
taxes shall be clearly kept on the books and records of the District. The County or
its designated representatives are authorized to examine the records to be kept by
the District at such reasonable intervals as the County deems fit. Such books and
records will be kept in the offices of the District.
In the event a contract dispute arises between the parties herein named to the
contract, a mutually agreed upon third party will be named to act as independent
arbitrator whose compensation will be paid in equal parts by both parties to the
contract, whose decision regarding the dispute wiJI be a binding decision on both
parties to the contract.
For the purposes of this agreement, the term "assessment" shall include the
following: submission to the County's governing body the appraised, assessed and
taxable value of new properties and of all properties in the unit, calculation and
publication of the effective tax rate calculation, application of the unit's adopted tax
rate to the values 'on the appraisal roll and submission of this roll to the governing
body for approval and creation of the County's tax roll, proration of taxes,
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maintenance of the integrity of the tax roll through correction of clerical error in the
tax rolls, and all other assessment duties mandated under the Property Tax Code;
the term "collection" for purposes of this agreement shall include the collection of
tax liabilities, issuance of refunds, monthly, arumal and other collection reports as
provided by this contract, required notices to taxpayers including the collection cost
penalty notice section 33.07, Property Tax Code, deposits to the County's
designated depository at intervals as specified herein, issuance of tax certificates
and all other collection functions mandated by the Property Tax Code. For the
purposes of assessment and collection the County is defined to include the
jurisdictions that the County is presently assessing and collecting for as follows:
Calhoun County
Calhoun County Navigation District
Water Control and Improvement District # I
Drainage District No.6
Drainage District No, 8
Drainage District No. 10
Drainage District No. 11
Port O'Connor Municipal Utility District
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Exhibit "A"
Basis of Annual Charge for
Tax Assessment and CoUection
I.
Expenses of the tax collection office of theCalholln County Appraisal
District used to determine the annual charges to the County for
assessment of property and the collection of taxes thereof are:
Payroll
All salaries and other payroll expenses charged to the District's tax
collection office such as insurance, payroll taxes, workmen's
compensation, health insurance, etc.
Purchased and Contracted Services
All expenses incurred by the District's ta\. collection office for services
rendered by firms, individuals, or professionals which are independent
of the District such as maintenance contracts, publications, legal fees,
upkeep of grounds and buildings, utilities, rentals, and all other
purchased and contracted services not mentioned above. (Excludes fees
of delinquent tax attorney).
Suoplies and Materials
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All expenditures for supplies and materials necessary for the operation
and maintenance of furniture, data processing equipment, janitorial,
buildings and grounds, books, office supplies, printings, and all other
material and supplies not mentioned above.
Other Operating Expenses
Expenditures necessary for the operation of the tax office such as travel,
subsistence, insurance, bonding expense, fees and dues, and other
miscellaneous expenses not mentioned above.
Capital Outlav
All expenditures for furniture, and equipment necessary in the operation
of the tax office.
The foregoing expenses will be based upon the actual amounts expended
by the' Appraisal District in the immediate past fiscal year ending
December 31 of the calendar year in which each statement for services is
submitted,
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II. The following factors and fonnula will be used in detennining the total
yearly cost to the County for assessment and collection.
Factors:
a, Total current tax levy in Calhoun County by all jurisdictIons.
b, Current tax levy of County and all jurisdictions presently receiving
assessment and collection service from County.
c. Sum of the costs and expenditures delineated in section I of this
Exhibit.
Fonnula:
(B - A) x C ~ County's cost
Approval of Calhoun County Tax Assessor/Collector
I, Gloria Ochoa, do hereby approve the consolidation of the functions of assessment
and collection as set forth in this contract and authorized by section 6.24(b)
Property Tax Code and Art, 4413(32c) V.A.T.S. otherwise known as the Interlocal
Cooperation Act.
~~!J t(U~
Tax Assessor/Collector
Calhoun County Texas
Executed in Port Lavaca Texas on the date and year tirst written above.
Attest:
Secretary, Board of Directors
Calhoun County Appraisal District
Chainnan, Board of Directors
Calhoun County Appraisal District
Attest:
Anita Fricke
Clerk, Calhoun County
BY~f~
Sh~rley Fo~ster, Deputy
~~J~M+
County Judge, alhourt-County'
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COMPLIANCE WITII HEALTII INSURANCE PORTABILITY AND
ACC=~ILITY ACT OF 1996 lHIPAA) PRIVACY RULE AND
EXP~T_ON OF BENEFITS OF DESIGNATING C-ALHOUN COUNTY AS A
HYBRID RNTITIY
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Henry Barber with Emergency Medical Services stated all
county providers will be in compliance by to;ight with
HIPAA and all persons concerned, trained. The County does
not have to write policies or oversee the EMS or Health
Department and can declare itself a hybrid entity with
EMS, Memorial Medical Center, and Health Department as
components of the hybrid entity.
Mr. Barber made assurance to the Court that they are in
compl~ance and is today giving assurance the EMS is in
compl~ance.
A MO~io~ was made by Commissioner Balajka and seconded by
Comm~ss~on~r Floyd to declare Calhoun County as A HIPAA
hybr~d ent~ty and designate Memorial Medical Center
Calhoun County EMS, and the Calhoun County Health '
Dep~rtment a~ t~e health care components of the hybrid
ent~ty. Comm~ss~oners Galvan, Balajka Floyd Finster and
Judge Pfeifer all voted in favor. ' ,
TEXAS ASSOCIATION OF COONTiES
Sam D. Seale. Executive Director
P.O. Box 2131 . Austin, TX 78768.2131
\204 San Antonio' Austin, TX 78701
RECEIVED
MEMORANDUM
MAR 2 7 2003
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DATE:
SUBJECT
County Judges, County Treasurer;:;, County Audlt'Cf.lih Mike Pfeifer
Quincy Quinlan, Assistant General Counsel, Q Q aun aunty Judge
T AC Legal Department
March 25, 2003
COMPLIANCE WiTH HIPAA PRIVACY RULE
TO:
FROM:
This memorandum discusses the rule concerning privacy of protected health
information promulgated pursuant to the federal Health Insurance Portability and
Accountability Act of 1996 ("HIPAA"), The Legal Department of the Texas
Association of Counties ("TAC") distributes this memorandum as a public
service. This memorandum is not legal advice. It does not take the place of
discussions with your county attorney or other competent legal advisors or
HIPAA consultants.
As required by HIPAA, the United States Department of Health and Human Services
("HHS") has published a ruie regarding the privacy of health information at 45 Code of
Federal Regulations Parts 160 and 164 ("Privacy Rule"). You can view a copy of the
complete rule at http://www.hhs.aovlocrlcombinedreotextpdf. Individuals or entities
covered by the Privacy Rule must be in compliance with the Privacy Rule by April
14, 2003; small health plans with under $5,000,000.00 in premiums have until April
14,2004 to comply.
HHS has promulgated a second rule in the area of the transmission of protected health
information, specifically governing electronic health care transactions and code sets.
Covered Entities must begin testing software and systems by Aprii 16, 2003, and must
be in ful( compliance by October 16, 2003, A third rule governing electronic security
measures for covered entitles requires the measures to be In place by April 21, 2005;
small plans have until April 21, 2006 to comply. This memorandum does not discuss
those two additional rules.
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WHAT IS THE RULE ABOUT
The Privacy Rule establishes the concept of Protected Health Information ("PHI"), PHI
is defined as Individually identifiable health information that is transmitted by electronic
media, or maintained in electronic media, or transmitted or maintained in any other form
or medium. Individually identifiable health Information does not include information in
employment records or worker's compensation records. The county that is a covered
entity can use or disclose PHI only if such use or disclosure is permitted or required by
the Privacy Ruie.
(512)-478-8753 . 1-(800)-456-5974 . FAX (512)-478-0519
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WHO IS COVERED BY THE RULE
A Covered Entity under the Privacy Rule is a health plan, or a health care
clearinghouse, or a health care provider who transmits any health information in
electronic form in connection with a transaction covered by the Privacy Rule.
A health plan is any individual or group plan that provides, or pays the cost of, medical
care. The definition of health plan includes group health plans, which is a term that
encompasses employee welfare benefit plans. It appears that if a county offers health
coverages to its employees through the Texas Association of Counties Health and
Employee Benefits Pool ("HEBP"), the county does not have a health plan for purposes
of the Privacy Rule because HEBP is the health plan in that context. A similar analysis
would also apply if a county has purchased health insurance for its employees from an
insurance company, A self-insured county would appear to be classified as a health
plan under HIPAA, however, and thus the administration of the health pian would need
to compiy with the Privacy Rule, The determination of whether a county is completely
free of HIPAA requirements does not end with the analysis concerning the health plan,
A health care clearinghouse is an entity, including a billing service, repricing company,
community health management information system or community health information
system, that either: (1) processes or facilitates the processing of health information
received from another entity in a non-standard format or containing non-standard data
content into standard data elements or a standard transaction; or (2) receives a
standard transaction from another entity and processes or facilitates the processing of
health information into nonstandard format or nonstandard data content for the receiving
entity. This letter will not discuss health care clearinghouses, as we do not believe
counties are engaging in these types of activities.
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A health care provider means a provider of services as defined in 42 United States
Code 1395x(u); a provider of medical or health services as defined in 42 USC 1395x(s),
and any other person or organization who furnishes, bills, or is paid for health care in
the normal course of business. A provider of services as defined in 42 USC 1395x(u)
means a hospital, skilled nursing facility, comprehensive outpatient rehabilitation facility,
home health agency, or hospice program, A provider of medical or health services as
defined in 42 USC 1395x(s) includes (please see statute for exhaustive list):
physicians' services; services and supplies furnished as an incident to a physician's
professional services; hospital services; outpatient diagnostic services furnished by a
hospital; outpatient physical therapy and occupational therapy services; rural health
clinic services and Federally qualified health center services; home dialysis supplies
and equipment, and institutional dialysis services and supplies; physician assistant
services, when performed under the supervision of a physician (but physician does not
get paid); nurse practitioner or clinical nurse specialist services (where nurse works in
collaboration with a physician); c(lrtified nurse-midwife services; qualified psychologist
services; clinical social worker services; x-ray services; surgical dressings, and splints,
casts and other devices used for reduction of fractures and dislocations; durable
medical equipment; ambulance service where the use of other methods of
transportation is contraindicated by the individual's condition, but only to the extent
provided in regulations; screening mammography, screening pap smear and screening
pelvic exam; and bone mass measurement. A county would be considered a
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healthcare provider for purposes of the HIPAA Privacy Rule to the extent it provides any
of the services listed above, or in the referenced statute, or furnishes, bills, or is paid for
health care in the normal course of business.
A health care provider has to conduct certain transactions, as listed below, in electronic
form in order to be a covered entity under the Privacy Rule. The term "transaction" is
defined as the transmission of information between two parties to carry out financial or
administrative activities related to health care. Although the term "electronic form" is not
defined in the Privacy Rule, a companion rule issued by HHS defines the term
"electronic media" as:
... the mode of electronic transmission, It includes the Internet (wide-
open), Extranet (using Internet technology to link a business with
information only accessible to collaborating pariies), leased lines, dial-up
lines, private networks, and those transmissions that are physically moved
from one location to another using magnetic tape, disk, or compact disk
media.
45 CFR 162,103. HHS has stated that a regular fax (placing a sheet of paper on
a fax machine) is not an electronic transmission, but an electronic fax (faxing a
document from a computer to another destination) is an electronic transaction.
The transactions covered by the Privacy Rule are: (1) health care claims or equivalent
encounter information; (2) health care payment and remittance advice; (3) coordination
of benefits; (4) health care claim status; (5) enrollment and disenrollment in a health
plan; (6) eligibility for a health plan; (7) health plan premium payments; (8) referral
certification and authorization; (9) first report of injury; and (10) health claims
attachments. HHS has also reserved the right to add additional transactions at a later
date. If a county is a health care provider, and it performs any of these ten
transactions using the technology listed above, it is a covered entity and needs to
comply with the requirements of the Privacy Rule. If the county has health care
provider services, but it does not do any of the ten transactions electronically, it does
not need to comply with HIPAA for the health care provider services,
A county may also want to analyze whether it qualifies as a hybrid entity under the
Privacy Rule, A hybrid entity is a single legal entity that is a covered entity (health plan
or health care provider) whose business activities include covered and non-covered
functions, and that designates the parts of the organization that engage in the covered
activities as health care components, As an example, a county that owns a county
hospital could designate itself as a hybrid entity, and designate the hospital as a health
care component of the hybrid entity. The advantage of the hybrid entity designation is
that the Privacy Rule requirements would apply only to the designated health care
component.
WHAT DOES A COVERED ENTITY HAVE TO DO
There are many procedures and policies that must be adopted and implemented if a
county is classified as a health plan or a health care provider under the Privacy Rule.
Achieving compliance with the Privacy Rule requires an extensive effort. If the county
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officials who have access to protected health information have not already evaluated
the Rule and assessed their operations, they should start immediately. We recommend
that any county that believes it may be covered by the Privacy Rule should retain legal
counselor other HIPAA experts to assist in the development of a comprehensive plan
that suits the needs of the county. If your office does not have primary'responsibility for
administering the county employee benefits program or the county's health care
provider services (if applicable), you may wish to distribute a copy of this memorandum
to the official or employee who has such responsibility,
Because of each county's unique circumstances, and because the Privacy Rule is
extremely complex, it is not possible for us to develop a compliance plan for the
counties. However, the following steps should probably be taken as part of any
compliance plan, if the determination is made that the county is a Covered Entity under
the Privacy Rule:
. Obtain a copy of the rule and read it. The Privacy Rule is published at 45 CFR Parts
160 and 164, It can also be found on the Internet at
http://www.hhs.gov/ocr/combinedregtext.pdf, A copy of this memorandum is also on
the T AC website. Instructions on accessing the website are given below, If you
download the memorandum in RTF format, you will be able to click on the link in this
paragraph that will take you directly to the Privacy Rule.
. The Commissioners Court may wish to appoint a Privacy Official and document the
appointment. This person will be in charge of organizing the effort to achieve
compliance,
. The Commissioners Court may wish to appoint a contact person who is responsible
for receiving complaints about the use or disclosure of PHI. The Commissioners
Court should document the appointment.
· The Commissioners Court may wish to appoint a committee to identify compliance
issues, formulate a strategy for achieving compliance and establish policies to
ensure the county's operations comply with the Rule.
. The HIPAA Committee may wish to identify the county employees that have access
to PHI, the persons or entities that send PHI to the county and the persons and
entities to whom the county discloses PHI.
. The HIPAA Committee may wish to identify the locations In the various county
offices where PHI is stored and develop and implement such policies as are
necessary to ensure that access to this information is limited to those employees
who need PHI to perform plan administration functions or health care provider
treatment and administrative functions.
. The HIPAA Committee may wish to develop a policy (to be ratified by the
Commissioners Court and each elected officer) that requires the county, when
requesting PHI from another person or entity, to identify the purpose for which the
PHI is needed and request" 'only the minimum amount of PHI necessary to
accomplish the purpose,
· The HIPAA Committee may wish to develop a policy (to be ratified by the
Commissioners Court and each elected officer) to develop a policy that requires the
county, when it discloses PHI to another person or entity, to Identify the purpose for
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which the PHI is being disclosed and disclose only the minimum amount of PHI
necessary to accomplish the purpose,
. The HIPAA Committee may wish to identify the uses and disclosures of PHI for
which the county must obtain an authorization from the individual, and develop and
use an authorization form for these occasions,
. Those to whom the county must disclose PHI for the purposes of performing a
function pertaining to the county's health plan operations or health care provider
operations are the county's Business Associates. The county's Business Associates
must enter into Business Associates Agreements with a covered county, The
Business Associates Agreements provide, among other things, that the Business
Associates agree to use and disclose PHI only in compliance with the Privacy Rule.
. The county that is a Covered Entity under the Privacy Rule must prepare and
disseminate to every participant in its health plan a Notice of Privacy Rights that sets
forth individuals' rights concerning their PHI.
. If the county is a covered health care provider, and has a direct treatment
relationship with individuals, each such person receiving medical services must be
given a Notice of Privacy Rights that sets forth the individual's rights concerning their
PHI.
. The Commissioners Court and all elected officials should develop and implement
such policies as are necessary to ensure that an employee's PHI cannot be
considered in making any employment decisions, and that PHI is not discussed
openly in any forum for any reason.
. The Commissioners Court and elected officials may wish to develop policies that
allow for an individual to access, amend and request restrictions on the use of his or
her PHI.
. The Commissioners Court and elected officials may wish to develop a system for
documenting non-routine disclosures of PHI and a policy of allowing an individual to
obtain an accounting of those disclosures,
. The Commissioners Court and elected officials should train all employees by April
14, 2003 to ensure compliance with the HIPAA policies and the Privacy Rule, and
document that training has occurred, If the Commissioners Court designates the
county as a hybrid entity (an entity that has covered and non-covered functions), and
designates the offices or departments that administer the health plan or the health
care provider services as the health care component, then only the employees of the
designated health care component would need to receive HIPAA training, Further,
the health care component would be the only part of the county that would
need to comply with the HIPAA Privacy Rule,
. The Commissioners Court and elected officials may wish to develop and impose
appropriate sanctions for violations, Please note that the statute includes civil
monetary penalties of up to $25,000 and criminal penalties up to $250,000 and 10
years Incarceration.
We have posted the Business Associate Agreement, along with the policies, procedures
and other forms that the Texas Association of Counties Health and Employee Benefits
Pool will be using in its efforts to comply with the Privacy Rule. These documents can
be viewed at TAC's website, http://www.countv.orl':. At the website, go to "Online
Resources," then click on HIPAA Policies and Procedures. The documents may be
5
345
downloaded. Again, these documents are posted for your convenience only, and are
not intended to be legal advice to your county, We hope that this Information is helpful
as the county determines whether it needs to comply with the Privacy Rule.
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PUBLIC HEARING - PLACEMENT OF STOP SIGNS IN PORT O' CONNOR.
TEXAS ON JEFFERSON STREET
Judge Pfeifer opened the Public Hearing regarding proposed
placement of stop signs in Port O'Connor, Texas on
Jefferson Street at the intersection of Jefferson and 6th
Streets at 10:14 A.M. There were no pubic comments.
Judge Pfeifer closed the public hearing at 10:15.
PLACEMENT OF STOP SIGNS IN PORT O'CONNOR. TEXAS ON
JEFFERSON STREET
A Motion was made by Commissioner Finster and seconded by
Commissioner Balajka to place stop signs in Port O'Connor
Texas, on Jefferson Street, at the intersection of '
Jefferso~ and 6th Streets. ~ommissioners Galvan, Balajka,
Floyd, Flnster and Judge Pfelfer all voted in favor.
ORDER TO ABANDON PORTION OF WILKINS DRIVE IN B1\,YSIDE BEACH
SUBDIVISION IN PRECINCT #1
A Mo~io~ was m~de by Commissioner Galvan and seconded by
Commlssloner Flnster to abandon and close a portion of
Wilkins Drive in Bayside Beach Subdivision described as
that po~tion w~ich lies between Marie Stre~t and Virginia
. Avenue ln Bayslde Beach Subdivision, and being situated in
the ~uan Cano League A-5, Calhoun County, Texas. The
appllcant and owner of the adjacent property is Willie
D~lmer Scott. Commis~ioners Galvan, Balajka, Floyd,
Flnster and Judge Pfelfer all voted in favor.
Commiss~one~ Floyd in~ormed Mr. Scott ~hat Rep. Seamans
has a blll ln the Leglslature to reclalm land which has
become submerged under water.
THE STATE OF TEXAS
s
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF CALHOUN S
ORDER DECLARING ABANDONMENT OF ROAD
IN THE ORIGINAL TOWNSITE OF BAYSIDE BEACH UNIT #2
WHEREAS, on the loth day of April, 2003 the Commissioner's Court of Calhoun County, Texas
considered the request of Willie Delmar Scott to discontinue, abandon and close the following
portion of a certain designated road in said county pursuant to Texas Transportation Code
Section 251.051, to-wit;
A 0,871 acre portion of Wilkins Drive which lies between Marie Street and Virginia
Avenue in Bayside Beach, Calhoun County, Texas and being situated in the Juan Cano
League A-5, Calhoun County, Texas as fully described on attached Exhibit "A".
WHEREAS, in Support thereof Willie Dclmar Scott showed the Court and the Court determined
that:
a,) All but a small portion of the road is submerged;
b,) The property adjoining the portion of the roadway which is not submerged is owned
by the undersigned;
347
c.) There are no other property owners in said precinct whose property rights will be
affected by the closing of the above described portion of said road;
d.) The county has never opened or maintained said pOltion of said road;
e.) Texas Transportation Code Section 251.051 provides that a county is abandoned
when its use has become so infrequent that one or more adjoining property owners have
enclosed the road with a fence continuously for at least 20 years;
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f,) Texas Transportation Code Section 251.051 vests in the Commissioners the authority
to abandon the Public Road and the Commissioners have not previously classified the
subject road as either a first class or second class road;
g,) There is no necessity for continuance of such portion of said road and
h.) Texas Transportation Code Section 251.058(b) provides that upon abandonment title
to that portion abandoned shall vest jointly in the owners of the property that abuts the
abandoned road.
NOW THEREFORE, ON MOTION DULY MADE BY Commissioner Roger Galvan and
SECONDED BY Commissioner Kenneth Finister IT IS ORDERED AND DECREED that
CaJroun County does hereby abandon, vacate and close a 0,871 acre portion of Wilkins Drive
which lies between Marie Street and Virginia Avenue in Bayside Beach, Calhoun County, Texas
and being situated in the Juan Cano League A-5, Calhoun County, Texas as fully described on
attached Exhibit "A",
IT IS FURTHER ODERED AND DECREED THAT on the date this order is signed, the title to
the abandoned portions of a 0.871 acre portion of Wilkins Drive which lies between Marie Street
and Virginia Avenue in Bayside Beach, Calhoun County, Texas and being situated in the Juan
Cano League A-5, Calhoun County, Texas as fully described on attached Exhibit "A" pursuant
to Texas Transportation Code Section 251.058 (b).
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IT IS FURTHER ORDERED AND DECREED THAT a copy of this order be filed in the
Official Records of Calhoun County, Texas and duly said duly filed copy of this Order shall
serve as the official instrument ofconvcyance of the abandoned portions ofa 0,871 acre portion
of Wilkins Drive which lies between Marie Street and Virginia Avenue in Bayside Beach,
Calhoun County, Texas and being situated in the Juan Cano League A-5, Calhoun County, Texas
as fully described on attached Exhibit "A" to the owners of the abutting property pursuant to
Texas Transportation Code Section 251.058 (b).
SIGNED THIS .J. 4 day of April 2003,
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Calhoun County Commissioner Precinct No.3
'g~ f-J,.:1~
Calhoun County Commissioner Precinct No.4
348
LEGAL DESCRIPTION
0.871 ACRE TRACT OF LAND
Being an 0,871 acre (37939 square foot) tract of land situated the Bayside Beach Unit #2,
a subdivision of the Juan Cano League, Abstract No, 5 in Calhoun County, Texas, as
recorded in VolumeZ, Page 144 of the Map and Plat Records of Calhoun County, Texas,
said 0.872 acre tract further being a part of Wilkins Drive as shown on the said map of
the said subdivision and being more particularly described by metes and bounds as
follows:
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COMMENCING at an 5/8" diameter iron rod found at the northeast comer Block 106,
and at the intersection of the southeast right-of-way line of La Salle Drive (signed
Powderhorn Lane) with Ihe southwest line of Virginia Avenue as shown on the said map
of the said Bayside Beach Unit #2 addition;
THENCE South 22030'39" East, with the common line between the said Block 106 and
the southwest right-of-way line of Virginia A venue for a distance of 254,00 feet to a 5/8
inch diameter iron rod (topped with a yellow plastic cap stamped "Landtech
Consultants") set at the southeast comer of the said Block 106 and at the intersection of
the southwest line of Virginia Avenue with the northwest line of Wilkins Drive for the
POINT OF BEGINNING;
THENCE, departing the said common line between Block 106 and Virginia Avenue
South 22030'39" East crossing the said Wilkins Drive for a distance of 50,00 feet to a
point on the southeast right-of-way line of the said Wilkins Drive;
THENCE, with the southeast line of the said Wilkins Drive South 67018'09" West for a
distance of 198,83 feet to the point of curvature of a non-tangent curve to the right whose
radius point bears North 22041'51" West a distance of 1314,94 feet and whose central
angle equals 24"52'08";
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THENCE, with the said right of way line and said curve to the right for an arc distance
of 570.74 feet to a point;
THENCE, departing the said right-of-way line North 02012'04" East crossing Wilkins
Drive for a distance of 50.00 feet to a 5/8 inch diameter iron rod set (topped with a yellow
plastic cap stamped "Landtech Consultants") set on the north right-of-way line of Wilkins
Drive, at the southwest comer of Lot 13 and at the southeast comer of Lot 14 in the said
Block 106 said point also being on a non-tangent curve to the left whose radius point
bears North 02010' 13" East a distance of 1264,94 feet and whose central angle equals
24052'03";
THENCE, said curve to the left on said right-of-way line with the southern line of the
said Block 106 for an arc distance of 549.01 feet to a point;
THENCE, continuing with said right-of-way line and the southern line of said block 106
North 67018'09" East for a distance of 199,00 feet to the POINT OF BEGINNING and
containing 0,871 acres (37939 Square feet) of land, more or less,
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I hereby certi~y that the above fieldnote description was based on an on the ground
survey, made under my supervision, August 2002, and' s true and correct to the best of
my knowledge and belief.\"},~:,,,~
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James Edwar rant '\'
Registered Professional Land Surveyo~'
"
Texas Registration No. 4742 '-'>,
349
BEING A 0 B71 ACRE !37,939 SOUARE FODTI TRACT OF LAND SITUATED IN BAYSIDE
BEACH UNIT. 2, A SUBDIVISION OF THE JUAN CANO LEAGUE, ABSTRACT NO.5, IN
CALHOUN COUNTY, TEXAS, AS RECORDED IN VOLUME Z, PAGE 144 OF THE MAP AND
PLAT RECORDS OF CALHOUN COUNTY, TEXAS
14
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SIGNEO,
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REGISTERED PROFESSIONAL LAND SURVEYOR
TEXAS No. 5229
A LEGAL OESCRIPTIONOF EVEN SURVEY DATE
HEREWITH ACCOMPANIES THIS PLAT.
(9 LANDTECH CONSULTANTS, INC.
CIVIL ENGINEERING 0 LAND SURVEYING
1501 E. WOCKINGBIRD. SUlTE 4-06, VICTORIA, TEXAS 77104-
DRAWN BY: P.M.R.
JOB NO.
0230089
FtD. BK. NO. NA
350
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LOCATION
22'30'39" E
50.00'
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POWDERHORN
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LEO NO
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FIR FOUNO ~/II INCH OI/lJo4ETEA
IRON ROO
SIR . SET ~/9 INCH OIA/olETER
IRON ROD WITH YELLOW
PLASTIC CAP STAMPED
'LANDTECHCONSULTANTS'
-
DATE 08/15/02
SCALE I' = BO.
SHEET I OF 1
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CAIJIOUN COUNTY MUSEUM - DONATION OF ANTIOUE PIANO
A Motion was made by Commissioner Balajka and seconded by
Commissioner Galvan to accept the donation of an antique
piano made in 1862 which originally came from Indianola
and pay transportation costs from Goliad in the amount of $875
out of the Historial Commission fund. (This will be a
reimbursement to Mr. George Fred Rhodes, Historial
Commission Chairman, who paid the costs and asked to be
~eimbursed.from Coun~y Funds; Commissioner Balajka will
s~eak to h~m.) Comm~ss~oners Galvan, Balajka Floyd
F~nster and Judge Pfeifer all voted in favor.' ,
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SALARY STUDY - C..ALHOUN COUNTY EMPLOYEE JOB DESCRIPTIONS
AND SALARY RECOMMENDATIONS
Judge Pfeifer stated each County employee now has a job
description. Commissioner Finster asked if there are any
problems with the descriptions in the future, can this be
corrected. Commissioner Floyd replied it could; Alene
Haynie in the County Judge'S office is the contact person.
A Motion was made by Commissioner Floyd and seconded b~
Commissioner Galvan to accept and approve job descript~ons
and salarr recommendations from Ray Associates, Inc. for
the Admin~strative Assistant-Highway Patrol, Juvenile
Probation Officer I, Juvenile Probation Officer II, Museum
Director, Public Nuisance Code Enforcement Officer and
Administrative Assistant/Human Resources Coordinator, to
complete Ray Associates, Inc. commitment for the balance
of job descriptions for the salary study for Calhoun
County. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Pfeifer all voted in favor.
Calhoun County Job Description
ADMINISTRATIVE ASSISTANT - HIGHWAY PATROL
CLASS NO. 15015
EEOC CATEGORY: Office and Clencal
PAY GROUP: 16
FLSA STATUS: Non.exempt
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SUMMARY OF POSITION
Pelionns administrative and clerical tasks for the Highway Patrol department.
ORGANIZATIONAL RELATIONSHIPS
I. Reports to: Patrol Sergeant, Department of Public Safety.
2. Dinxl.I':
This is a non-supervisory position.
3. Other"
Has frequent contact with state and county agencies and personnel, vendors, and the
general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, Other duties may be assignad,
Monitors outstnndiog warrants with each Justice of the Peace office, including delivering citations and
warrants;
Recalls and checks~in walTants as necessary;
Creates files (llld reports related to wan'ants;
Maintains electronic und hard copy files and records;
Updates ~nd tiles citations;
Investigates warrants frol11 datu bank;
Commlmicates and coordinates with surruunding counties;
Serves as notary public. notarizing documents as needed;
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Answers telephones. including translerring calls and taking messages;
Maintains adequate stock of office supplies and materials: and
Performs administrative duties such as sorting and distributing mail, word processing, scheduling. and
typing, tiling. copying, and faxing documents.
Calhoun County Job Description
Page 1
351
CLASS NO. 15015 (Continued)
OTHER DUTIES AND RESPONSIBILITIES,
Performs such other related duties as may be assigned,
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge or standard office, bookkeeping, and personnel practices and procedurcs.
Skill/Ah!!!I)' ro: operate computer, including word processing and sp,'cadsheet soJiware; ,'celd and
interpret manuals. letters. and memos; perform basIc mathematical functions; communicatc el1ectivcly,
both orally and in writing; interpret policies and procedures; and establish and maintain cflective
working relationships with co-workers and the general public.
ACCEPTABLE EXPERIENCE AND TRAINING
High school graduation. or its equivalent, plus at least three years of experience; or any cquivalcnt
combination of experience and training Wllich provides the required knowledge, skills. and abilities.
CERTIFICATES AND LICENSES REQUIRED
Appropriate Texas driver's license,
SIGNATURES
Employee's Signature
Supervisorls Signature
Date
Date
Calhoun County. Texas is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act. Calhoun County will provide reasonable accommodations to qualified individuals with
disa1:Jilities and encourages both prospective and current employees to discuss potential accommodations
with employer,
Calhoun County Job Description
Page 2
352
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CLASS NO, 15015 (Continued)
ADA Information
Thi.l' ulluchmel71 provide.\' jl?!orlllufio/] un lhejoo refuting to the Americans 11';th Di.\'uhilifies /leI
FREQUENCY DEFINITIONS
The follo\ving frequency definitions ~re to be L1sed in completing the. Pbysical Environment Jl1d the Non-r)l1ysical
Environl1lent sections of this form:
C
I'
o
R
N
~
COllstantly (213 or more ofllle time)
Frl..?qucntly (from 1/3 to 2/3 of the time)
Occasionally (up to 1/3 of the time)
R<lrely (less than olle hOllr per week)
Not Applicable (does not apply in this job)
PHYSICAL ENVIRONMENT
Descriptive eXD.ll1ples of physical job actiolls (please Lise the letter corresponding to the appropriate frcqucI1CY):
Frequen,cy": ;
Requirement , Example
i
Lifting (specify weight): I R I Lifting supplies I
Sitting: . I c Operating computer
Standing: I 0 I Copying and filing documents
Walking. Dll normal, flat surfaces: I 0
Walking, on uneven surt~ces: I R I
I W~ljkjng, 011 slippery surfaces: I N
Driving: I R Driving ('Q J Ps office
Bending (from \V'aist): I R Storing and retrieving supplies
Crouch lng/Squatt i ng: R Storing and retrieving supplies
Kneeling: R Storing and retrieving supplies
Crawling: I N
Twisting: N
I Reach iJlg: R
Balancing: I N
C<lrrying: R Carrying tiles and supplies I
Pushing: I N
Pulling: N
Throwing: N
I Repetitive Motion: F Operating computer, typing
Fingering (f'inc dexterity, picking, pinching): C Filing
Handling (seizing. holQing, grasping): I C
.Wrist Motiolls (repetitive flexion/rotation): 0 Operating computer, typing
I Feet (fOOl pedals): I N
Calhoun County Job Description
Page 3
353
CLASS NO. 15015 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands (please use the letter corresponding to the oppropriare rreq\lcllcy):
Sensory Demand : , I Frequency I
Color (perceive/discriminate) I C I
Sound (perceive/discrill1il1<lte) I C I
!
Taste (perceive/discriminme) I ,\i i
I
Odor (perceive/discriminate) I ,\i i
Depth (perceive/discriminate) I N I
Texture (perceive/discriminate) I N I
i
Visual (perceiye/discriminare) I ,
! C !
Ornl COlllmunications ability I C I
NON. PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands (please llse the letter corresponding to the appropriate
ti'equcncy):
I Non-Physical Demand I Frequency
Time Pressures (e.g., meeting deadlines) I
I R
Noisy/Distracting Environment I R I
Performing Multiple Tasks Simultaneously I F
,
,
,
Danger/Physical Abuse i N
,
Deals With Diflicult People I R
i
Periods oflelle time, Interspersed with Emergencies Requiring Intense Concemration I N
I Emergency Situations I N
I
Tedious, Exacting Work I R i
Works Closely with Others as Part of a Team i 0 I
Works Alone I C I
Irregular Schedule/Overtime I N
,
Frequent Clwnge of Tasks , N
I
I Other (describe)
WORK ENVIRONMENT
I. Please describe the degree of physical' activity and effort required to perform your job. as well as ony
associated safety hazards and the level of risk of personal injury or illness (ifallY):
Light physical activity.
2. Please list your job exposure to environmental factors (if any), including extreme temperatures. respiratory
hazards, airborne diseases, vibrations. loud -noises, or other sources of discol1lfon:
None.
Calhoun County Job Description
Page 4
354
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Calhoun County Job Description
JUVENILE PROBATION OFFICER I
CLASS NO. 17015
EEOC CATEGORY: Service Workers
PAY GROUP: 19
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
Performs case and field work with juveniles and families: maintains documentation for court: and assists
in ensuring safety of juveniles.
ORGANIZATIONAL RELATIONSHIPS
I. Reports W: Chief ./uvenile Probatioi, Ofticer.
2. Direc/s: This is a non-supervisory position.
3. Other: Has frequent contact with state, county, and other public agencies: social agencies: and
the public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, Other duties may be assigned.
Maintains contact with juveniles and families from point of intake to the end of each individual
situation, including assistance in regular assessments;
Assists in carrying out individual case plans for juvenile probationers, including field and case work:
Assists in interaction and coordination with law enforcement, schools, and social service agencies:
Pm1icipates in curfew checks:
Writes juvenile social history reports for court:
Transports juveniles to C01ll1 and provides testimony:
Compiles and enters juvenile data on computer;
Files department documents;
Supervises juveniles on special community service projects; and
Perfol111S "on call" duty as necessary.
OTHER DUTIES AND RESPONSIBILITIES.
Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
. .
Knowledge of.' standard office practices and procedures; public relations practices; case management
practices; civiijudiciaJ procedures; juvenile law; social services delivery network; word processing and
spreadsheet software; computers; Texas ./uvenile Probation Commission standards; restraint techniques;
first aid and CPR procedures; local political systems: and standard bookkeeping procedures.
Calhoun County Job Description
Page 1
355
CLASS NO. 17015 (Continued)
Skill/Aililily 10: operate computer, including standard word processing and spreadsheet solhvDre; "cad
manuals, letters, and memos; communicate effectively, both orally and in writing; perform basic
mathematical functions: and establish and maintain effective working relationships with other agencies,
co-workers, and the public.
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor's degrce plus one year of juvenile justice experience; clear criminal background,
CERTIFICATES AND LICENSES REQUIRED
Certiticll1ion by the Texas Juvenile Probation Commission, and appropriate Texas driver's license.
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Oppommity Employer. In compliance with the Americans with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential accommodations
with employer.
Calhoun County Job Description
Page 2
356
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CL)~SS NO. 17015 (Continued)
ADA Information
This (l{fuchmen{ provides iJ!!orlluJl;on on rhe job relating to {he American.l' with Disabililies ..leI.
FREQUENCY DEFINITIONS
The following frequency definitions arc to be used in completing the Physical Envirollment ~llld the NOll-Physical
Environment sections oft/lis form:
C
F
o
R
N
Constantly (2/3 or morc of the time)
F,-equelltly (Ii-om 1/3 to 2/3 of the time)
Occasionally (lip to 1/3 of the time)
Rarely (less than one hOllr per week)
Not Applicable (docs not apply in this job)
PHYSICAL ENVIRONMENT
Descriptive t:.'\alllples of ph;-sical job actions (please use the letter corresponding to the ;]ppropriarc rrequency):
Requirement I Freq!,ency " ' ~xamp'le
Lilting (specify weight): 10-20# I R Assist with difficult juveniles; moving office
I furniture
Sifting: I F Data entry
St<tndillg: I F I Working with families
Walking. 011 normal, flat sLlri~lces: I 0 Sidewalk, office floor
Walking, all uneven surfaces: 0 Home, boot camp, and onsite visits
Walking, Oil slippery surlaces: R
Driving: I 0 I Curfew checks, transports; home visits: COlln
Bending (from waist): R
Crouching/Squatting: R Dealing \Nithjuveniles: community work I
Kneeling: I R Dealing with juveniles; community work
, Deal ing with juveniles; community work
Crawling: i R
Twisting: I R Dealing with juveniles; cOlllmunity work
Reaching: I R Dealing with juveni les; cOl1lmunity work
Balancing: I R I Comll1unity work
Carrying: R Community work
Pushing: R COlllmunity work
Pulling: R COlllmunity work
Throwing: R Community work
Repetitive Motion: C Computer
Fingering (fine dexterity, picking, pinchlllg): C Computer; cuffing or searchingjuycniles
Handling (seizing. holdii1g, grasping): I F Cuffing or searchingjuveniles
Wrist MOlions (repetit(vc flexion/rotation): F Computer; cuffing or searchingjuveniJes
Feet (foot pedals): 0 Driving
Calhoun County Job Description
Page 3
357
CLASS NO. 17015 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands (please use rhe Jetter corresponding to the appropriate frequencyj<
.... , .
Sensory Demand ,: Frequency
Color (perceive/discriminate) N
SOllnd (perceive/discriminate) I 0
Taste {perceive/discriminate) N
Odor (perceive/discriminate) I F
Deptil (perceive/discriminate) I N I
Texture (perceive/discrilninate) I N
Visual (perceive/discriminate) C
Ora! Communications ability C
NON-PHYSICAL ENVIRONMENT
Descriptive e:.:nmpJes of non-physical demands (please use the Je!ter corresponding to the approprinte
frequency):
Non~Physical Demand I Frequency i
Time Pressures (e.g., meeting deadlines) C
Noisy/Distrncting Environment F
Performing Multiple Tasks Simultaneously I C
Danger/Physical Abuse R I
, i
Deals With Difficult People I C I
1
Periods of Idle time, Interspersed with Emergencies Requiring Intense Concentration I R
I
Emergency Situations I R
Tedious, Exacting Work I C
Works Closely with Others as PaJ1 of a Team I C
Wcrks Alone 0
Irregular Schedule/Overtime C
Frequent Change of Tasks C
Other (describe)
WORK ENVIRONMENT
I. Please describe rile degree of physic,,)" activity and effort required to perform your job, as well ;IS any
associated safety hazards and tile level ol'risk of personal injury or illness (if any):
Exposure to dinicult and stressful situations in field work with juveniles including home visits, evaluations. curfew
checks. and arrests.
2. Please list yOllr job exposure to environme~tal factors (if any), including extreme temperatures, I'espirutory hazards,
airborne diseases, vibrations, loud noises, or other SOurces of discomfort:
Exposure to extreme heat and cold; respiratory hazards; airborne diseases; lice; and others, especially during
restraint ofa vioJentjuveniJe or family member.
Calhoun County Job Description
Page 4
358
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Calhoun County Job Description
JUVENILE PROBATION OFFICER 1/
CLASS NO. 17013
EEOC CATEGORY: Service Workers
PAY GROUP: 20
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
Ped'om1s case and field work with ./uvemJes and families; maintains documentation for court; and assists
in ensuring safety of juveniles.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: Chief Juvenile Probation Officer.
1. Direcrs: This is a non-supervisory position.
3. Other: Has frequent contact with state, county, and other public agencies; social agencies; and
the public.
ESSENTIAL DUTIES AND RESPONSIBiLiTIES include the following, Other duties may be assigned.
Maintains contact with juveniles and families from point of intake to the end of each individual
situation, including assistance in regular assessmenrs;
Maintains specialized case load, including felony offenders and Boot Camp operations;
Assists in calTying out individual case plans for juvenile probationers, including field and case work;
Assists in interaction and coordination with law enforcement, schools, and social service agencies;
Panicipates in curfew checks;
Writes juvenile social history reports for court;
Transpons juveniles to court and provides testimony;
Compiles and enters juvenile data on computer;
Writes and assists with writing grants;
Files department documents;
Supervises juveniles on special community service projects; and
Pe1101111s "on call" duty as necessary.
OTHER DUTIES AND RESPONSIBiLiTIES,
PerfOlms such other related duties as may be assigned.
Calhoun County Job Description
Page 1
359
CLASS NO. 17013 (Continued)
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of' standard office practices and procedures; public relations practi~es; case management
practices; civil judicial procedures; juvenile law; social services delivery network; gram writing
procedures; word processing and spreadsheet software; computers; Texas Juvemle Probation
Commission standards; restraint techniques: first aid and CPR procedures; local politIcal systems; and
standard bookkeeping procedures.
Skill/Abiliry roc operate computer, including standard word processing and spreadsheet software; read
manuals, leuers, and memos; communicate effectively, both orally and in writing; perform basic
mathematical functions; and establish and maintain effective working relationships with other agencies,
co-workers, and the public.
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor's degree plus two years of juvenile probation experience: clear criminal background.
CERTIFICATES AND LICENSES REQUIRED
Certification by the Texas Juvenile Probatlol! Commission, and appropliate Texas driver's license.
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospecti ve and current employees to discuss potential accommodations
with employer.
Calhoun County Job Description
Page 2
360
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CLASS NO, 17013 (Continued)
ADA Information
This allachment provr'des infonnarion all the job relating to the Americans Wilh Disabililies Acr.
FREQUENCY DEFINITIONS
The following frequency definitions are to be used in completing the Physical Environment and the Non-Physical
Environment sections of this form:
C
F
o
R
N
=
Constantly (2/3 or more of the time)
Frequently (from 1/3 to 2/3 of the time)
Occasionally (up to 1/3 of the time)
Rarely (less than one hour per week)
Not Applicable (does not apply in this job)
=
=
=
PHYSICAL ENVIRONMENT
Descriptive examples of physical job actions (please use the letter corresponding to the appropriate frequency):
-c, I. ...!. . , ~i ,:.' 1;1:, ',.1 "i I
Requirement Freq'1e~~)! . '! ' .:Example:: "I; :
'., "., !I ::! ,
Lifting (specify weight): 10-20# R Assist with difficult juveniles; moving office
fumiture
I Sitting: F I Data entry I
I Standing: I F I Working with families
I \Valking, on normal, tlat surfaces: I 0 Sidewalk, office tloor
I \Valking, on uneven surfaces: I 0 Home, boot camp, and onsite visirs
I Walking, on slippery surfaces: ! R
!
Driving: I 0 CUliew checks, transports; home visits: court
Bending (from waist): I R
Crouching/Squatting: I R Dealing with juveniles; community work
Kneeling: I R DeaLing with juveniLes; community work
Crawling: I R Dealing with juveniles; community work
I Twisting: I R Dealing with juveniles; community work
I Reaching: I R Dealing with juveniles; community work
I
Balancing: I R Community work
I Carrylng: I R Community work
I Pushing: I R Community work
I Pulling: I R Community work
Throwing: R I Community work
Repetitive Motion: C I Computer
Fingering (fine dexterity, picking, pinching): I C Computer; cuffing:or searching juveniles
Handling (seizing, holding, grasping): F Cuffing or searching juveniles
\Vrisl :tYlotions (repetitive flexion/rotalion): I F Computer; cuffing~or searching juveniles
Feet (foot pedals): 0 Driving
Calhoun County Job Description
Page 3
361
e
CLASS NO, 1 7013 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands (please use the letter corresponding to the appropriate frequency):
, '
S~nsory Denilinh.
""]""1'1"1 '.'
!:'i' "::'1:,1 ,"
!j';!
I'!
,I",
il]ili'
1'1'';
':1
"'1'; :! ii,
!' ~ :: Fr~qtleqcy
I N
I
I Color (perceive/d;scriminate)
Sound (perceive/discriminate) I 0 i
Taste (perceive/discriminate) I N 1
,
Odor (perceive/discriminate) I F 1
i
Depth (perceive/discriminate) [ N i
i
Texture (percei ve/discriminate) I I
I N
Visual (perceive/discriminate) , ,
1 C 1
Oral Communications ability ] C I
i
NON.PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands (please use the lener conesponding to the Jppropriute
frequency):
e
NomPhysical Demand 'IU 'I " I , " :-1 ,]
.r. , , : Ii1r~q~~~cy
, i
Time Pressures (e.g., meeting deadlines) I C I
Noisy/Distracting Environment F I
Performing Multiple Tasks Simultaneously C I
,
I Danger/Physical Abuse
I Deals With Difficult People
I
I Periods of Idle time, Interspersed with Emergencies Requiring Intense Concentration
R
C
R
Emergency Situations , R I
1
Tedious, Exacting Work C I
, !
Works Closely with Others as Part of a Team I C I
Works Alone 0 I
Irregular Schedule/Overtime C
Frequent Change of Tasks C
Other (describe) I
,
WORK ENVIRONMENT
1. Please describe the degree of physical activity and effort required to perform your job. as well as any
associated safety hazards and the level Oflisk of personal injury or illness (if any):
Exposure to difficult and stressful situations in tield work with juveniles including home visits, evo.luations, cmfew
checks. and arrests.
2. Please list your job exposure to environmental. factors (if any), including extreme temperatures, respiramry haz.:lrds,
airborne diseases. vibrations, loud noises, or other sources of discomfort:
e
Exposure to extreme heat and cold; respiratory hazards; airborne diseases; lice; and others, especilllly during
restraint of a violent juvenile or family member.
Calhoun County Job Description
Page 4
362
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Calhoun County Job Description
MUSEUM DIRECTOR
CLASS NO. 19001
EEOC CATEGORY: Officials and Managers
PAY GROUP: NI,~ (Part-lime)
FLSA STA.TUS: Exempt
SUMMARY OF POSITION
Maintains the history of Calhoun Count)' for the museum; researches collections; and designs exhibits.
ORGANIZATIONAL RELATIONSHIPS
I. Re!,orls In: Commissioner's Court:
2. Directs:
Pal1-timc support personnel.
3. Other.'
Has frequent contact with the general public and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Oversees the operation of the County museum and acts as curator;
Conducts lours and interacts with guests:
Supervises part-lime personnel and volunteers;
Researches collections;
Designs. arranges. and ma.intains exhibits;
Catalogslregisters museum collection pi~ces;
Prepares annuall11useum budget, purchases equipment, and orders supplies and items for gift shop:
Accepts and processes donations;
Attends conterences and workshops:
Photographs museum collection for IiIes;
Supervises Collection development, selecting and removing materials; and
Attends meetings and participates in community activities.
,
OTHER DUTIES AND RESPONSIBILITIES,
Performs slIch other related duties as ITIrlY be assigned.
Calhoun County Job Descnption
Page 1
~>,
, .
363
CLASS NO. 19001 (Continued)
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowle'Z"e or standard oftice and museum policies aJ1d procedures; basic' bookkeeping; publie
relations; museum collections management; county history; and curatorial practices.
Skill/Ahiliiy to: operate computer, including word processing and spreadsheet softwarc. and other
standard ol1ice equipment; communicate effectively; use chemicals on art pieces: interpret polIcics and
procedures; and establish and maintain effective working relationships with co-workers and the gcneral
public.
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor's degree in Museum Studies plus at least two years of related experience.
CERTIFICATES AND LICENSES REQUIRED
Approprinte Texas driver's license,
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal OpP0l1unity Employer. In compliance with the AmericClns with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential accomlllodations
with employer.
Calhoun County Job Description
Page 2
364
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CLASS NO. 19001 (Continued)
ADA Information
This ullachll7em provides if?j(Jrll7urio/l ol1lhejob relating 10 the American,' wiLli Di.whililies .'lei.
FREQUENCY DEFINITIONS
The fol!owillg n"eqllency detinitiolls are to be Llsed in completing the Physical Environment and the Non-Physical
Environment sections of this form:
C
F
o
R
N
Constantly (2/3 or more of the time)
Frequently (from liJ to 2/3 of the time)
Occasionally (up to 1/3 of the time)
Rarely (less than one hour per week)
NOT Applicable (does not apply in this job)
PHYSICAL ENVIRONMENT
Descriptive examples of physical job actions (please u'se the letter correspond ing to the appropriate frequency):
I Requirement I Frequency Example: I
I Lilting (specify weight): 50-70# ,. 0 Lifting heavier collection items I
I I
Sitting: I F Computer work ,
I
Standing: I F I Showing guests through museum
Walking, on normal, flat surfaces: F
Walking. on uneven surfaces: I N
Walking, on slippery surfaces: I R ,.
Driving: I F Picking up items for the gift shop j
,.
Bending (from w3ist): ! F Working vvith collection
C 1'0 U C 11 j n g/S q 1I alt i n g: I N
Kneeling: , R I
!
, N I
Cr:1\vling: I
, I I Working with collection
Twisting: 0
Reaching: 0 I Working with collection
Balancing: 0 Working \vith collection
I Carrying: I F Collection items and supplies
Pushing: I 0 Larger items
Pulling: 0
Throwing: I N
Repetitive Motion: I F Computer work
Fingering (fine dexterity, picking, pinching): I F
Handling (seizing, holding. grasping): I F
Wrist MotiollS (repetitive Flexion/rotation): I F Computer work
Feet (foot pedals): F Driving I
Calhoun County Job DeSCription
Page 3
. ~ ,.
j:~.i ~rj"
~6r-
J J
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CLASS NO. 19001 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands (please LIse the letter corresponding to the npproprimc th:quencv)'
~
Sensory Oeman'd Frequency
Color (perceive/discriminme) 0 ,
,
Sound (perceive/discrimill~lte) N
Taste (perceive/discriminate) N
Odor (perceive/discriminate) I ()
Depth (perceive/discriminate) 0 I
Texture (perceive/discriminate) I ,
! 0 I
Visual (perceive/discriminate) I F
Oral Communications ability i C
NON-PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands {please Lise tile letter corresponding to the appropriate
frequency):
e
Non-Physical Demand Frequency
Time Pressures (e.g., Illeeting deadlines) I 0
Noisy/Distracting. Environment N I
Pelforming Multiple Tasks SimultaneoLlsly 0
Danger/Physical Abuse N
Deals With Difficult People I 0
Periods of Idle time, Interspersed with Emergencies Requiring Intense Concentration R
Emergency Situations R
I Tedious, Exacting Work I 0
Works Closely with Others as Part of a Te81ll 0 I
,
Warks Alone 0 i
I rregll lor Schedule/Overtime I 0
I
Frequent Change of T(]sks I C
Other (descri be) i
i
WORK ENVIRONMENT
I. Please describe the degree of physical activity and effort required to perform your job, as ,..'ell as ,my
associated safety hazards and the level of risk ofpersonaJ injury or illness (if any):
Light physical activity with some lifting and carrying.
2, Ple3se list your job exposure to environmental factors (if any), including extreme temperatures. respiratory
haznrds. nirborne diseases. vibrations, loud noises, or other sources of discomfort:
e
NOlle.
Calhoun County Job Description
Page 4
366
_
_
_
Ar..-04-2CO) 02:55pm From-RAI TARC
512-478-1049
T-9l5 P.007/012 F-094
Calhoun County Job Description
CODE ENFORCEMENT OFFICER
CLASS NO. 20001
PAY GROUP: 21
EEOC CATEGORY: Service Workers
FLSA STATUS: Not Covered
SUMMARY OF POSITION
Provides concentrated cleanup, beautification, and anti-litter programs to develop a feeling of
co=uniry pride among the cOW1ry'S citizens, and enforced Calhoun COW1ry'S property cod~s,
ORGANIZATIONAL. RELATIONSHIPS
1, Reports to: County Judge,
2, Directs:
This is a non-supervisory position,
3, Other:
Has frequent conrad with other county pelSor41el and the general public,
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, Other duties may be assigned.
Responsible for inspection, improvement, and rehabilitation of environmental hazards On public and
private premises by determining the presence of fire or health hazards, nuisance violaTIOns, unsafe
building conditions, and violations of any fire, health, or building regulations, statutes, or ord inances;
Interprers codes and regulations, explains required inspections and construction requirement" to owners,
architects, engineers, conrractors, and the geneca1 public, and resolves building and related c"mplaints;
Parrols and conducts field inspections of parcels of land, structures, vehicles, and srored materials to
ensure compliance with applicable COWlty ordinances and state laws; photographs violatiollS. creates and
maintains files, and collecrs and safeguards evidence for civil property abatements and civil lltigation;
Initiates investigations as necessary for observed violations, prepares investigative reports, C[ld prepares
and issues necessary citations, legal docwnenrs, correspondence, and other notices that Oll tline proper
repair correction methods, time limits, pennirs, and all necessary remedial work required;
Cites vehicles and coordinates the removal of abandoned and illegally parked vehicles, and maintains
reports on vehicle towing activities;
Monitors and re-inspects properties to ensure continuod compliance;
Prepares written warning letters to negligent owners or contractors, carries negligent cu:;es through
prosecution in situations of non-compliance, and serves as liaison with the District Attomey and the
courts regarding property abatemenT;
Posts notices relating !o required abatements;
Files property tax assessment liens as needed;
Calhoun County Job Description
Page 1
-~ "
367
A~r-04-200l 02:56pm Frcm-RAI TARC
512-478-1046
T-6l5 P008/012 F-064
e
CLASS NO, 20001 (Continued)
Operates a single-person office, including answering department telephones and pperating a computer
using word processing and spreadsheet software; and
Establishes positive working relationships with representatives of cOllunlmity organizations, Slate and
local agencies and associations, comly managemenl and staff, and the general public,
OTHER DUTIES AND RESPONSIBILITIES.
Performs such other related duties as may be assigned,
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of stare and comly ordinances, codes, statures, and regulations relating to un.;;afe building
conditions, nuisance conditions, fire and health hazards, and porential remedies for same; effective
investigative techniques; and chain of custody procedures relating to legal evidence,
Skill/Ability 10: co=unicate effectively, both orally and in writing, with people from a wide vatiety of
socioeconomic backgrounds; read, interpret and apply policies, procedures, codes, and regulations
pertaining to customer service, health, safety, and welfare; exercise sound independent judgmenr;
properly document violations and actions taken in such a manner as to provide a strong legal case
should that become necessary; enforce provisions of codes and ordinances with funme,'s, tact,. and
impartiality; prepare clear and comprehensive wrillen and statistical reports; learn radio communication
procedures and police codes; work flexible schedules, including occasional weekends and evening
hours; operate a computer, including word processing and spreadsheet software; and e,tablish and
maintain effective working relationships with stale and local agencies and organizations, comly
management and staff, and the general public,
e
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor's degree in public administration, co=unications, business, or a related field, plus at least
three years of experience, preferably dealing withgovemmental programs or law enforcemc"l; or High
school graduation, or its equivalent, plus six years of experience dealing with govennentall'rograms or
law enforc=ent
CERTIFICATES AND LICENSES REQUIRED
Registered Inspector and/or On-Site Sewage Facility Inspector certificate and appropriate Tc.{as driver's
license,
Registered Sanitarian certification preferred,
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Calhoun County Job Description
Page 2
368
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!,_r-04-200l 02:58pm Ftom-RAI TARe
51Z-478-1041
T-Il5 P.00I/01Z F-014
CLASS NO, 20001 (Continued)
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Opportunity Employer, In compliance with the Amcricans with
Disabilities Act, Calhoun County will provide reasonable acco=odations to qualified indi'riduals with
disabilities and encourages both prospective and current employees to discuss potential accommodations
with employer,
Calhoun County Job DesCription
Page 3
369
.-- ~
^_r-04-200l 02:55pm From-RAI TARe
m-m-1049
T-9l5 POIO/012 F-094
CLASS NO. 20001 (Continued)
ADA Information
17Jis atIachment provides informario. on the job relaling ro the Americans with Disabilities Ace.
FREQUENCY DEFINITIONS
The following frequency definitions are to be used in completing the Physical Environmem and the Non-Physical
Environment sections of this form:
C
F
o
R
N
~
Constantly (2/3 or more of the time)
Frequently (from 1/3 to 2/3 of the time)
Occasionally CuP to 1/3 of the time)
R.1rely (less than one hour per week)
Not Applicable (does not apply in this job)
~
~
-
PHYSICAL ENVIRONMENT
Deseriptive examples of physical job actions (please use the letter corresponding to the appropriate Jrequency):
.' .......,' . . ' .', . Fre~ue;'C): ,:.. , ',:,:::":' :;'," '1' .~'. 0:, '- .' '-' I
,R..quJrement. '.' .' i: ....,.. "',:" "'EXlIlDple ,
." ,'," ,., . ".", I'.', - 1 .
Lifting (specify weight): 10-20# I 0 Lifting file boxes I
Sitting: F Operating computer
Standing: F I
Walking, on normal, flar surfaces: F ===J
W.lking, on uneven surfaces: 0
W.!king, on slippery surfaces: 0 :
Driving: F Running errands I
Bending (from waist): F Inspections; clerical work ==1
Crouching/Squatting: F Inspections; clerical work
Kneeling: F Inspections; clerical work
,
Crawling: R
Twisting: 0 Retrieving supplies and equipment
Reaching: R Retrieving supplies and equipment
Balancing: R ~
Carrying: F Office supplies
Pushing: R Pushing file drawers 3
Pulling: R Pulling file drawers
Throwing: , N ===J
Repetitive Motion: C Operating computer, typing
Fingering (fine dexterity, picking, pinching): R
Handling (seizing, holding, grasping): R
Wrist Motions (repetitive flexion/rotation): F Drl""', ',."m,~~. "'.. 3
Foct (foot pedals): F Driving
Calhoun County Job Description
Page 4
370
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Apr-04-20~3 02:57pm From-RAI TARC
512-478-1048
T-835 P.011/012 F-084
CLASS NO, 20001 (Continued)
SENSORY REQUIREMENTS
Descriptive exmnples of sensory delrulIlds (please use the letter cOITesponding 10 the appropriate frequency):
, c. . .' '. ' . " "':':><:i.. I
. , Sensory Demand <'" :...., c. ,. , FI1eq" ency
" ". .: .,' ,..'
. , .,"
Color (perceive/discriminate) F
SOWld (perceive/discriminate) . C
Taste (perceive/discriminale) 1'1
Odor (perceive/discriminate) F
Depth (perceive/discriminale) C
TexIUre (perceive/discriminate) l;:.
Visual (perceive/discriminate) r-
Oral Communications abilily C
NON-PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands (please USe Ihe letter corresponding to the appropriale
frequency):
Non-PhysicalDem';';d ': I, ",1t'I:;:,,<1:,('., . '. _',l .
" ; " .". ,. :' ; : ~ . . i. . " ,'.' :Fr~ua~!cy
" '1" . ':;"
Time Pressures (e,g" meeting deadlines) }
NoisylDistracting Environment (>
Perfonning Multiple Tasks SimulraneollSly F
DangerlPhysical Abuse 0
Deals With Difficult People F
Periods ofIdle time, Imerspersed with Emergencies Requiring Inlense Concentration 0
Emergency Situations (I
Tedious, Exacting Work C
Works Closely with Others as Part of a Team F
Works Alone F
Irregular Schedllle/Overtirne 0
Frequent Change of Tasks F
Other (describe)
WORK ENVIRONMENT
j, Please describe the degree of physical activity and effOl'I required to perform your job, as well as any
associated safely hazards and the level ofrisk of personal inj\uy Or illness (if any):
Much time spent driving from location to location during inspections; may be exposed to WlSufe conditions
during inspections, ,
2_ Please list your job exposure to environmental factors (if any). including extreme temperature::, respiratory
hazards, airborne diseases. vibrations, loud noises, or other sources of discomfort:
Calhoun County Job Description
Page 5
371
.,._i
"pr-04-2003 02:57pm From-RAI 7ARe
512-478-1049
7-935 P.012/012 F-094
CLASS NO. 20001 (Continued)
Much time spent out of the office, =y times outside the vehicle conducting inspections of premises,
including in inclement weather.
Calhoun County Job Description
Page 6
372
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Apr-04-2003 02:54pm Ftom-RAI TARe
512-478-1049
T-935 POOZ
F-Q94
Calhoun County Job Description
HUMAN RESOURCES COORDINATOR! ADMINISTRATIVE ASSISTANT
CLASS NO. 1102
EEOC CATEGORY: Professionals
PAY GROUP: 22
FlSASTATUS: Exempt
SUMMARY OF POSITION
Serves as the central contact point for human resources functions in the county, providing coordination
between and among depamnents, consulting with and assisting elected and appointed ,)fficials and
employees on hwnan resources issues, and keeping the County Judge and Commissi,mers Court
informed abour human resources trends, policy issues, and administers the county's perscnnel system.
Also assists the County Judge with administrative duties and legal research.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: County Judge.
2. Directs:
This is a non-supervisory position.
3. Orher:
Has frequent contact with local and state agencies, other county persollilel, and the
general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned,
Promotes positive employee and management relations throughout the county's deparonem:,;
Coordinates the development and implementation of county-wide policies and program;: relating to
personnel administration;
Administers and maintains the classification and pay plan and the performance evaluatior, system for
the county, working with outside consultant(s) as needed, and providing status reports (,n a regular
basis to the Commissioners Court;
Works with elected and appointed officials to ensure the county's compliance with personnel-related
statutes, such as the Americans with Disabilities Act, the Fair Labor Standards Act, and all equal
employment opportunity statures;
Provides informarion to county employees about policy or other personnel-relared change;: and assists
employees as needed with personnel issues;
Periodically reviews the county's personnel policies, makes recorrunendation for changes, md updates
and maintains the official set of the policies;
Assists elected officials and departtnent heads as n,eded and requested with recruitment and staffing
issues, conducts orientation sessions for new hires, and coordinates and schedules any trailting needed
and requested by deparonents, including ordering training marerial:i, videos, elC,;
Calhoun County Job Description
Page 1
373
Apr-04-2003 02:14pm From-RAI TARe
112-471-1049
T-915 P.00l/012 F-094
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CLASS NO. 1102 (Continued)
Maintains confidential personnel files for all county employees, including updating salary Lnfonnation
and personnel evaluations, as well as separate files for protected medical information;
,
Composes correspondence, proclamations, and documents for CoIl1lJ1issioners' Court and for County
Judge's signature;
Undertakes legal research for County Judge, using Lexus-Nexus, TAC, and law library materials;
Performs secretarial duties, including answering the telephone, greeting the general pub ltC, assisting
callers, sorting and distributing mail, word processing, filing, copying, and faxing docum cnrs for the
County Judge;
Assists other departments in locating documents, orders, policies, and plans;
Processes department purchase orders and maintains an adequare stock of supplies and eq ulpment for
the depamnent;
Schedules, prepares for, and attends meetings for the County Judge;
Provides administrative support to BUJlding Moi::remmce ['.~artment and bade-up ro Floodplain and
Emergency Management Departmenl;
Organizes budget meetings and prepares agendas; and
Organizes and maintains files and records.
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OTHER DUTIES AND RESPONSIBILITIES.
Performs such other relaxed duties as may be assigned,
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of personnel laws, practices, and procedures; applicable laws, ordinances. regulatins,
resolutions, functions, and activities of all county departments as !hey pertain 10 pers<lnnel andto
Commissioners Court actions and recordkeeping; records storage, retention, and disposition laws and
guidelines, especially relating to counties; standard office practices and procedures; basic bookkeeping
procedures; and knowledge of state codes,
Skill/Ability to: communicate effectively, both orally and in writing; interpret and apply complex rules,
regulations, and statutes to non-routine situations; make judgments regarding appropriate response to
difficult questions or situations; proofread for completeness, accuracy, and content; operate computer,
including word processing and spreadsheet software; perform basic mathematical functio"s and apply
basic bOOkkeeping techniques; conduct reSearch; establish and maintain effective working ,'elationships
with county elected officials, co-wolkers, and the gelleral public; and maintain appropria~e necessary
certifications,
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Calhoun County Job Description
Page 2
374
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Apr-04-2003 02:55pm Frcm-RAI TARC
512-478-1041
T-135 P.004/012 F-014
CLASS NO. 1102 (Continued)
ACCEPTABLE EXPERIENCE AND TRAINING
High school graduation or its equivalent, plus at least six years of experience in a responsible
administrative position, preferably in a legal environment; or any equivalent combination 0\' experience
and training which provides the required knowledge, skills, and abilities working in a legal
environment.
CERTIFICATES AND LICENSES REQUIRED
Certification as a Notary Public and appropriate Texas driver's license,
SIGNATURES
Employee's Signarure
Supervisor's Signarure
Date
Date
Calhoun COMly, Texas is an Equal Opponunity Employer, In compliance with the Americans with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified indi';jduals with
disabilities and encourages both prospective and current employees to diSCU8~ potential
accommodations with employer,
Page 3
Calhoun County Job Description
375
Apr-04-1003 01:55pm Frcm-RAI TARe
511-418-1049
T-935 P.005/011 F-094
CLASS NO. 1102 (Continued)
ADA Information
This attachment provides information on Ihe job relating 10 the Americans with Elisabilitie.; Act.
FREQUENCY DEFINITIONS
The following frequency definitions are to be used in completing the Physical Environment and the '1 -Ion-Physical
Environment sections of this form:
C
F
o
R
N
Constantly (2/3 or more of the time)
Frequently (from 113 to 2/3 of the time)
Occasionally (up to 1/3 of the time)
Rarely (less than one hour per week)
Not Applicable (does not apply in this job)
~
=
~
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PHYSICAL ENVIRONMENT
Descriptive examples of physical job actions (please use the le= corresponding to the appropriate frequency):
. RequWeineJit ;. ",,-,'0';.1' . \ ii", ':;'E~.';;pie': .' .. . . .
. Frequency ; .
Lifting (specify weight): 100ZO# 0 Stored files/transporting files 10 secclIld floor for
Commissioners' Court meetings/special projeCTS
Sitting: C Operating computer
Standing: 0 Copying and filing documents
Walking, on normal, flat surfaces: 0 Walking within cOlmty offices
Walking, on uneven surfaces: N
Walking, on slippery surfaces: N
Driving: N
Bending (from waist): R .
Crouching/Squatting: R
Kneeling: R
Crawling: N
Twisting: N
Reaching: R Retrieving files, answering telephon<
Balancing: N
Carrying: 0 Carrying files
Pushing: N
Pulling: N
1browing; N
Repetitive Motion: C Operating computer, typing
Fingering (fine dexterity, picking, pinching): C Operating computet, typing
Handling (seizing, holding, grasping): N I
Wrist Motions (repetitive tlexionlrotation): C Operating computer, typing
Feet (foot pedals): N
Calhoun County Job Description
Page 4
376
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Apr-04-100l DI;55pm Fram-RAI TARe
511-478-1049
T-9l5 P.OOE/DII F-094
CLASS NO, 1102 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands (please use the leTter com:sponding to the appropriate freq~ency):
.. .. 0(:1 '.'~;- Seus'oryri.m.n~ ....: I:, .. .. ; ;),: :':::<(.!;i' i.' :"::< :;.:,~ ~.: :..:'~: !:: .:.':~e9vFa,cy:~' .
:. . .. ,'" .;;.' .. ,.:
.: :.':' ,~' I :
Color (perceive/discriminate) N
Sound (perceive/discriminate) C'
Taste (perceive/discriminate) N
-
Odor (perceive/discriminate) N
Depth (perceivcldiscrirn.inate) ('
Texture (perceivcldiscriminate) N
Visual (perceive/discriminate) C
Oral Communications ability ('
NON-PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands (please use the leTter corresponding to the appropriate frequtncy):
'. .. :e,,: :,;:. '.' Non-l'hysica\Demand "'-',', .);:} ~::<; ': ~.::' >~.:J 1~. ... " .. : Fte~ Hi:;;';y I
.',,' '. ..
Time Pressures (e.g" meeting deadlines) C
Noisy/Distracting Environment C
Performing Multiple Tasks Simultaneously C
DangerlPhysical Abuse N
Deals With Difficult People 0
Periods ofIdle time, Interspersed with Emergencies Requiring Intense Concentration N
Emergency Situations 0
Tedious, Exacting Wark C
Works Closely with Others as Part of a Team 0
Works Alone C
Irregular Schedule/Overtime N
Frequent Change of Tasks C
Other (descnbe)
WORK ENVIRONMENT
I. Please descnbe the degree of physical activity and effort required to perform your job, as well as any
associated safety hazards and the level of risk of personal injury or illness (if any):
Light physical activity,
2, Please list your job. exposure to environmental factors (if any), including extreme ternperatur.::, respiratory
hazards, airborne diseases, vibrations, loud noises, or other sources of discomfort:
None.
,
Calhoun County Job Oescription
Page 5
3Q7
SHERIFF'S DEPARnmNT - REPLACE PATROL CARS
Sheriff Browning recited the amounts required to replace
five patrol cars - $96,000 - four cars now and bur the
fifth car when the previously wrecked car is auct~oned and
these funds used with the insurance settlement.
Commissioner Floyd inquired why these cars were necessary
now as they were cut out when the budget was being
developed. Sheriff Browning stated he had to cut his
budget, either services or vehicles, but did advise the
Court he would need the cars. He said the $96,000 ~ill
buy four cars; he plans to buy the fifth with insurance
settlement and auction funds from the wrecked car.
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Commissioner Galvan sugj;.!'sted three vehicles be purchased.
Commissioner Finster agreed with three, knowing something
could happen later to require more cars. He stated
several cars have already been replaced from accidents.
Sheriff Browning said the department is running re-built
cars.
A Motion was made by Commissioner Floyd and seconded by
Commissioner Balajka to authorize the purchase of three
new vehicles for the Sheriff's Department for $72,000 to
be paid by the sale of other vehicles and the balance from
t~e General Fund. Co~issioners Galvan, Balajka, Floyd,
F~nster and Judge Pfe~fer all voted in favor.
COUNTY OF CALHOUN
SHERIFF B. B. BROWNING
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
Committ~d to Communit:J c:Nud~
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RECEIVED
APR 7 2003
Honorable Michael Pfeifer
Calhoun County Judge
211 South Ann Street, Suite 304.
Port Lavaca, Texas 77979
Mike Pfeifer
Calhoun County JUdge
Dear Judge Pfeifer,
I am requesting five new patrol cars, Most of the patrol units have between 120,000 and
150,000 miles on them, I have not received new patrol units in 2 years, These cars are
on the road seven days a week and approximately 24 hours per day. These units are
getting high mileage and must be replaced, They need more and more repairs each
month, I feel that it is time to replace these cars,
I would like to use the insurance payment of$10,693,63 and the money that will be
received from the sale of the tractor truck and the sale of the 1999 Crown Victoria patrol
unit.
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I am also requesting $96,000 be put into capital outlay for the purchase of four new
Crown Victoria patrol units,
...,,-
B. B. Browning
378
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VEHICLE MILEAGE AS OF MARCH 7, 2003
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UNIT VIN MAKE MODEL MILEAGE PLATE ASSIGNED
A 2FALP71WOVX1664934 97 FORD CROWN YlCTORIA 75000 719-238 ID
B 2FALP71W8TX20333S56 96 FORD CROWN YlCTORIA 71576 24-079 ID
1 2FAFP71W41X122015 01 FORD ROWN YlCTORIA 91854 798-331 IVIL PROCESS
2 2FAFP71W3XX149697 99 FORD CROWN YlCTORIA 137150 54-677 AlL ~ hA'-P..r::i:
3 2FAFP71WX1X122035 01 FORD ROWN YlCTORIA 89728 98-332 PATROL
4 2FAFP71W22X156939 CROWN YlCTORIA 50660 27-887 PATROL
5 FAFP71W5YX174105 00 FORD CROWN YlCTORIA 106327 782-731 PATROLSGT J
6
7 1 FBSS31 F9YHB28584 00 FORD IVAN 58078 785-335 AIL
8 FAFP71W5YX174103 00 FORD J,-ROWN YlCTORIA 37115 1782-733 SHERIFF
9 2G1WL52M7S928897 95 CHEV. LUMINA 86000 RJH-03C NID
10 2FAFP71W5YX174102 00 FORD CROWN YlCTORIA 37447 782-734 CHIEF DEPUTY
11 2FAFP71W02X156938 99 FORD CROWN YlCTORIA 45450 754-680 K9
12 2FAFP71VV5YX174104 00 FORD CROWN YlCTORIA 40427 782-732 CID
13
14 2FAFP71 W31 X122023 01 FORD CROWN YlCTORIA 120375 1798-333 PATROL .
15 2FAFP71W5YX174106 00 FORD CROWN YlCTORIA 119368 1782-730 PATROLSGT \/
16 2GTEC19C3L1544145 '90 GMC PICKUP 255790 728-344 AIL
17 2FAFP71W7XX149699 99 FORD CROWN YlCTORIA 149759 54-681 UEUTENANT ."'-oLI f>b -r()~
18 ~FAFP71W51X12007 01 FORD CROWN YlCTORIA 116000 98.334 PATROL I~
19 2FAFP71W5XX149698 99 FORD CROWN YlCTORIA 125096 754-682 PATROL ~~ IliA
20 1GCDC14KXLZ173826 90 CHEV. PICKUP 212000 3ZNT17 NID
2FAFP71W1XX149696 !Off CROWN YlCTORIA 139499 ~ -n,?-/
*
*' Neecl-.'lO 'Buy New en-I'-.. To RepLtK.-L 70 TI+Lec/.. W fl-e.e.. Kao CI1 R. ..
V Hr c:. H fI'\{ L I1j e.. CO"'l i Nj t.J f .
p ppe.", .rll
.~"'t~ 1\/ h~ ~
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Af':l 1 j 2 I I -~,
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CJj SALARY AND BENEFITS'INCREASES FOR BUDGET AMENDMENT ~ G'l ti 0:<>
0 ONO L . . - . ____J 5lQ(O 51n:) 5195b OllJ(\)O
i)11~ rn-llJ ~:;::
III ~ 0. 0
o.llJ' .....rt
DNAME SAlARY DIfF nCA DIfF RTMT DIfF IIEDIfF WCDIfF DIfF P OJ..."
...." ::l OJo
Sum P ~ ....'p
tllg,O
"'llJ ::l>:
UNO 110 llJ f-'(\) (\)llJ
~llJtitiOJ
ow.C1>
ONAME SAlARY DIfF nCA DIfF ROO DIfF IIEDIfF WCDlJf DIfF ti ;>;' 0. tll re
' llJ llJ
Sum $4,194,00 $321.00 $396,00 $12,75 $S8.50 $6,643,00 ' ..., f-'o.
"l rt~.fO
UNO 140 f-':J';>;'t)'
OtillJ-<;
DNAME SAlARY DIfF HCA DIfF ROO DIfF IIEDIIf WC DIIf DIfF '<0
o.~rt('J
, LQ:J'o
Sum $4,206,75 $321.75 $396.75 $1.50 $61.S0 $6,651,00 :J'PJ~
"l rt
UNO 150 f-'-I-I 1-'_
~rvr1'Ul
Ul' :J'Ul
ONAME SAlARY DIfF nCA DIJf ROO DIfF IIEDIIf WCDIfF DIIf rt Ill.....
fO tJ' 0
ti(\)tll
Sum $0,00 $0.00 $0.00 $0.00 $0.00 $0,00 ~P
llJllJo.fO
ONO 170 P '0 to ti
0.'0 fO "l
UNAME SAlARY DIIf nCA DIfF 8M DIfF UEDIIf WCDIJf tirtf-'
DIfF "-<0 0
~<:~
Sum $0,00 $0.00 $0.00 $0,00 $0.00 $0.00 o.(\) -<;
tOo.fOo.
DIiD 180 (1,), Pill
'0 iP
ONAME SAlARY DIFF nCA DIfF ROO DIfF UEDIIf WCIlIff DIfF ",(lfOo.
(1,)OPUl
Sum $10.50 $0.7S $0.00 $0,75 $0.75 $17,00 ....'@ rt (\)
'" Ul('l
190 (1,)..... 0
DIiD ti Ul'eJ::l
Ultio.
ill .....(1,)(\)
ONAME SAlARY iliff nCA DIfF ROO DIfF UEDIIf WCDIfF iliff f-'O<:o.
f-'::l....'
Sum $2,688,00 $205,50 $253,50 $8.25 $22.50 $4,237,00 (\)Ot)'
H~-<
UNO 200 UlUl
f-'
'<
DNAME SAlARY IlIFF nCA iliff ROO IlIFF IIEIIIf WCDIfF DIfF
Wednesday. April 02, 2003 Page 1 of6
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VVednesday, Apnl 02, 2003
Page 2 of 6
~
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(Z; SALARY AND BENEFITS INCREASES FOR BUDGET AMENDMENT
N
DIID 390
DIIAME SAlARY 0IIf RCAIlIfF 8TMT IDIf 1IE0IIf WCOIIf IDIf
Sum $0,00 $0,00 $0,00 $0,00 $0.00 $0,00
DIID 410
DIIAME SAlARY 0IIf RCA 0IIf RTMT IDIf IIEIDIF WCOIIf IDIF
Sum $0.00 $0,00 $0,00 $0,00 $0,00 $0,00
DIID 420
DIIAME SAlARY IDIF ACA 0IIf RTMT IDIF 1IE0IIf WCOllf IDIF
Sum $2.814,00 $214,50 $36,00 $8,25 $23.25 $4,128,00
DIID 430
DIIAME SALARY 0IIf RCA IDIF 8TMT IDIf IIEIDIF WCIDIF IDIF I)>
Sum $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 :t> :""'0
w I-'Ti
=
DIID 440 ! ..,.;I
j....n
DIIAME SALARY 0IIf ACA 0IIf RTMT IDIF 1IE0IIf WCOIIf 0IIf = 10
Sum $0.00 $0,00 $0,00 $0.00 $0,00 $0,00 es <
DND 450 8 10
DIIAME SALARY IDIF RCA IDIF 8TMT IDIf IIEIIFf WCIDIF IDIF
Sum $0.00 $0.00 $0.00 $0,00 $0,00 $0.00
DIID 460
DIIAME SALARY iliff ReA IIfF RTMT IDIF 1IE0IIf WCOIIf IDIF
Sum $2,382,75 $182,25 $225.00 $6.75 $20,25 $3,756.00
DIID 470
DIIAME SALARY IDIF ReA IIFF 8TMT IIfF 1IE0IIf WCIIFF IDIF
VVednesday, April 02, 2003 Page 30f6
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~ SALARY AND BENEnTS INCREASES FOR BUDGET AMENDMENT
cv UNO 570
~
DNAME SALARY m RCA DIfF ROOm IlEm wcm m
Sum $1,764,00 $152,25 $21,75 $6.00 $57.00 $2,968,00
DHD 580
DNAME SALARY m ReA DIfF RTMT m IlEm wcm m
5um $0,00 $0,00 $0.00 $0,00 $0,00 $0,00
UNO 590
DNAME .' SALARY IIIf ReA DIfF RTMT m IlEDIfF wcm m
Sum $0,00 $0.00 $0,00 $0.00 $0,00 $0.00
UNO 600
DlIAME SAlJIIY IIlIf ReA DIfF ROO m IlEm wcm IIlIf
Sum $0.00 $0.00 $0.00 $0,00 $0,00 $0,00 [:J>-
UNO 610 "" 1321
'-;
DlIAME SALARY m ReA DIfF ROO m OEm WCIlllf m 01.) i "."
, -rJ
Sum $0.00 $0.00 $0.00 $0,00 $0.00 $0,00 '-
c. 1;""'\
DNO 620 I ,.._J
'" I ~.~>...
co r ~.."'"
CO 101
DlIAME SALARY m ReA DIfF ROO m IlEIIFF wcm m (.oj
Sum $0,00 $0,00 $0.00 $0,00 $0,00 $0,00
UNO 630
DlIAME SALARY m RCA DIfF ROO IIFF OEm wcm m
Sum $0,00 $0.00 $0.00 $0,00 $0,00 $0,00
UNO 710
UNAME SALARY 0Iff RCA IIUf RTMTIlIff IlEIlIff Wl:1Iff m
VVednesday, Apnl 02,2003 Page 5 of 6
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SALARY AND BENEFITS INCREASES FOR BUDGET AMENDMENT
Sum $0,00 $0,00 $0,00 $0,00 $0.00 $0,00
ONU 720
DIIAME SAlARY IDff RCA IDff ROO IDff IlEOIfF WCIDff IDff
Sum $3,213.75 $246.00 $303,00 $9,00 $27,00 ~,uu !$ .),'1 '!'t. 00
DNO 725
DIIAME SAlARY IDff RCA DlfF RTMT IDff IIfIDff WCIDff DlfF
Sum $0,00 $0.00 $0,00 $0.00 $0,00 $0,00
DNO 760
DIIAME SAlARY IBfF ReA IDff ROO DlFF IIfIDff WCIDff DIFF
Sum $4,649.25 $493,50 $608,25 $15,00 $547.50 $10,818.00
DNO 790
DIIAME SAlARY DIFF ReA IlIFF ROO DIFF IIfIllFF WCIIIFF DIFF
Sum $0.00 $0,00 $0.00 $0,00 $0.00 $0,00
DNO 9100
DIIAME SAlARY DIFF RCAIIIFF ROO DIFF IIfIllFF WCDIFF DIFF
----1)> Sum $1,410,75 $107,25 $133,50 $4.50 $21,00 $2,236.00
:t> It] ONU 9200
Ll I\J
=
l:Di DIIAMf SAlARY DIFF RCA DIFF ROO DIFF IIfDIFF WCIIIFF DIFF
C> ,..~ Sum $2,290.50 $174,75 $72,75 $7.50 $31,50 $3,436,00
U
~ ,- Grand Total $54,078.75 $S,367.75 $4.917.75 $182.2S $4,056.75 $113,011.00
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VVednesday, April02,2003
Page 60f6
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II BUDGET 1\MENDMENT REQUEST II
To: Calhoun County Comr..issio',ers I Court
From:
Commissioners' Court
(04rQ~tment making this request)
Date:
03/12/03
I request an amendment to the 2003
(year)
fOllowing line items in my department:
~
budget for the
<'?~_~~~~'!~~_1_
230-65680
Amenclment
Amount
Account Name
Salary Study
$19,800
.
Net ohange in total budget
for this clepartment is:
Other remarks/justification:
$ 19,800
-------------
-------------
Reason
-------------------
Performance Evaluation
program
APP
---l
APR 1 0 2
I understand that my bUdget cannot be amended as req~d until
commissioners' Court approval is obtained 4- ~ .17..7<:...
Signature of official/department head: ~ ~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
386
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H FLOYD
~-io Y
Mailing Address:
24627 State Hwy. 172
Port Lavaca, TX 77979
Email Address:
ccprct3@laward.com
Office Location:
24627 State Hwy. 172
Olivia. Texas
Calhoun County Commissioner, Precinct #3
Office (361) 893-5346
Fax (361) 893,5309
Home (361) 552-4574
Mobile (361) 920-5346
March 12, 2003
Ms. Alene Haynie
County Judge's Office
211 S. Ann
Port Lavaca, TX. 77979
RE: CALHOUN COUNTY, EMPLOYEE PERFORMANCE APPRAISAL PROGRAM,
RAY ASSOCIATES, INC. CONTRACT
Dear Ms. Haynie:
As a follow-up to a discussion between you, Judge Pfeifer and myself, please find
enclosed the following:
I, A summary of financials related to the Position Description/Salary Study.
2. A copy of the budget adjustment request to repay the $17,000 loan from Precinct 3
to initially fund the captioned program.
3, A copy of the budget amendment request to permmently fund the captioned
program md to provide an additional $2,000 to fund program up-grades thru 2003
year end.
By copy of this letter I am transmitting both the budget adjustment and the budget
amendment requests to Ms. Cindy Mueller, These are to be included in the budget
amendment action planned for Commissioners' Court on April 10, 2003.
387
, .
Please advise if you have any questions or require anything further.
Respectfully,
H, Floyd
cc: Judge M, Pfeifer
Ms, Cindy Mueller
File-Salary Study
388
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POSITION DESCRIPTIONS/SALARY STUDY
RAY ASSOCIATES, INe.
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CONTRACTFINANC~S
MAIN STUDY
Budget
Original
Adjustment
Adjustment
Total
PAYMENTS
Original Contract
Presentation Contract
Expenses
Total
Balance
PERFORMANCE EY ALUATION
e
Budget
Original (loan)
Commitments
Original Contract
Balance
REQUIRED ADJUSTMENTS
Short Fall
Loan Repayment
Program Upgrades
Total
CFRA-SS
e
$50,000.00
490,00
2,000.00
$52,490.00
$51,031.57
1,361.60
376.13
$52,769.30
~279.3i>
$17,000.00
$17,450.00
~450.0it>
$729.30
$17,000.00
$ 2.000.00
$19,729.30
~-m~
389
: 11........:-...:-- ...~~":""A..~.-...""~'... ..&\.I?\o:UA.I:.:JI
To: Calhoun county commissioners' Court
3
From:
SHERIFF'S DEPARTMENT
(Department .making this request)
Date:
FEBRUARY 07. 2003
I request an amendment to the
budget for the
following line items in my
2003
(year)
department:
~!c'_~==~~~~_L
looDf]("o-1'-1o'SO
lImendment
lImount
-----------:0-<'
'1 ~o 00.. . \JI)
24 f) AA
3
NERD NEW VEHTr.r.F. TO
AccoUnt t!!!me
Reason
VEHTCI.E~
REPLACE TOTALED HljT-T.
L!lJ) {,.~ J.tJOf-
:'( Q.L.DVQ..,i I -es. _ ~\....'-.r. 1 f<J.---{L1.....L<
4 ~{\:l J C['JlI - 4 q 1:;-0
P~--lJ-'\ Ir-'r:_
\ tivVL
---~-~._-----
R
, ,
Net change in total budget
for this department iSI
'.3 z>c, '7, O\)
, )
$ z~,OVo.oo
1 a.()Cl(j,O 0
--------.-----
--------.--- --
other remarks/justification:
I understand that my budget cannot be ainend'?o as request:ed until
Commissioners' Court approvbl is obtained.
signature of Official/department head:
Date of commissioners' Coutt approval:
.~(ff)~
.
Date posted to General Ledger account(s):
3~O
e
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BUDGET AMENDMENT REQUEST
4
1000-180-5399S
1000-180-66310
1000-180-66316
1000-760-53915
1000-760-66498
1000-760-66745
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: JAIL, SHERIFF
DATE: 3/26/03
BUDGET FOR THE YEAR: 2003
JAIL
UNIFORMS
TRAINING REGISTRATION FEESfTRAVEL
TRAINING TRAVEL
500 AMOUNTS NEEDED FOR 2003
800 (2002 UNEXPENDED AMOUNT IN
1.500 SUPPLIES CATEGORY IS SUFFICIENT
TO COVER REQUESTED INCREASE)
DEPARTMENT TOTAL C>
SHERIFF
FILM
TRAVEL OUT OF COUNTY
VIDEO CAMERA LEASE
500 AMOUNTS NEEDED FOR 2003
1.000 (2002 UNEXPENDED AMOUNT IN SUPPLIES &
7.816 SERVICES CATEGORIES IS SUFFICIENT
TO COVER REQUESTED INCREASE)
DEPARTMENT TOTAL
9.316
Total for GENERAL FUND
1'1:. ._.. _.~___if!!iU;"#Ii. ~ IlIf ~;
NET CHANGE IN TOTAL BUDGET
AD
APPROVED
APR 1 0 2003
391
e
.5
BUDGET AMENDMENT REQUEST
NEW
NEW
NEW
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: DISTRICT ATTORNEY
DATE: 3/12/03
BUDGET FOR THE YEAR: 2003
Total for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
....n'." !'~"D
AD~';'r-ii )\1,".'
t I . l '1.,_ ~ .u_' l
[--:PHI- OWO:1
I
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39Z
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o
BUDGET AMENDMENT REQUEST
ET HANG IN TOTAL BUDGE
SIGNATURE OF ELECTED OFFICIAUDEPARTMENT HEAD
APPROVFD
~~-~~:-l
l_= I
393
BUDGET AMENDMENT REQUEST
1-
NEW
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: ROAO MAINTENANCE FUND peT #4
DATE: 2/5/03
BUDGET FOR THE YEAR: 2003
18,380
SIGNATURE OF ELECTED OFFICIAUDEPARTMENT HEAD
APPROVED
~; ~~;:J
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394
-
fuN~
~
E:lq/O
51 qj~
51ctl{::l
5lCi'50
GL
.519(0
5\Y3J
SlctL[O
)\Q50
Sum
ONO
c.J
~
elT
ONO
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LICENSE INCREASES FOR BUDGET AMENDMENT
345
-
'4
,&09
qCjq
"6"1<6
:.)/
Sum
ONO
OlD ACCT
51S76
51576
51576
51576
51576
51576
51576
51576
51576
51576
51576
NEW ACCT DNAME
$0485 ! EMERGENCY MEDICAL SERVICES
~ 485/ EMERGENCY MEDICAL SERVICES
,
5 685 EMERGENCY MEDICAL SERVICES
06a1; EMERGENCY MEDICAL SERVICES
I
cD ~ 5 6' 5 EMERGENCY MEDICAL SERVICES
jdV 5 25 EMERGENCY MEDICAL SERVICES
/ 5 5 EMERGENCY MEDICAL SERVICES
EMERGENCY MEDICAL SERVICES
EMERGENCY MEDICAL SERVICES
0835 EMERGENCY MEDICAL SERVICES
0845 EMERGENCY MEDICAL SERVICES
550
LAST NAME fIRST NAME!. UCENSES 75X OF INCREASE
WRIGHT
HOLLIS
BIRDWELL
, CHAMBERS
CHAMBERS
ELMORE
SUDIK
DAY
GROSS
STALOCH
BEARD
JESSICA $300.00
RICKY $300.00
MICHAEL $1.500.00
ANDREW $1.500.00
DOROTHY $1.500.00
PATTI $1,500.00
JAMES $1,500.00
JOHN $1,500.00
BRADLEY $1,500.00
KELLY $1,500.00
MICHAEL $1.500.00
/14,100.00
$225.00
$225.00
$1,125.00
$1,125.00
$1,125.00
$1,125.00
$1,125.00
$1,125.00
$1.125.00
$1.125.00
$1,125.00
010,S7S.0~
j,
II ~
~Lf5
c!-'3~
:J
OlD ACCT
51409
51409
S1409
51409
51409
51409
NEW AceT DNAME
o
SO~O
LAST NAME fIRST NAMEl UCENSES 75X OF INCREASE
MORALES GREGORIO $240.00 $180.00
BROUSSARD DEREK $360.00 $270.00
ELDER THOMAS $240.00 $180.00
;ACHTLEBEN CALVIN $240.00 $180.00
BEST RONALD $600.00 $450.00
OLASCUAGA THUR (JUAN) $360.00 $270.00 II
$2,040.00 e:,S30.00 ) .,
II
"
I.J
OLD ACCT
\ ROAD AND BRIDGE-PRECINCT 2
ROAD AND BRIDGE-PRECINCT 2
ROAD AND BRIDGE-PRECINCT 2
ROAD AND BRIDGE-PRECINCT 2
5 ROAD AND BRIDGE-PRECINCT 2
S ROAD AND BRIDGE-PRECINCT 2
560
NEW AceT ONAME
LAST NAME fIRST NAMEl UCENSES 75~ OF INCREASE
VVednesday, Aprit 02,2003
Page 1 of 2
(5
r~~
I --0 U
I ::01:],
I ''"~I
~ ~ i;"';,} I
il CJ 1'(-....'"
Ii ;',Ji
ij i?5 ,I ,'~~,.. f
II '=' .,;,:;;.,
/' '-U. , I ! 1.1
I I' 'I
[--J Ji
~
2. ' '
c.". JS:,J^ o~ h=
~ GL :}:,
~
511\0 11 :)
5\qn ~)2>
510..1./::> Sum Lj ,12,
5\q 50 1
ONO
51'1ltO \
$\q30 Sum :U,
51 ~ L(Q UNO '12>
Slqt;'O _I ,
.5/Gtlu U~
.51'1]() \10
Sum
5/liLfo Grand T olal I 5)
:5 \ q 50 1.0
LICENSE INCREASES FOR BUDGET AMENDMENT
s'~" ~:
S1409
S1409
S1409
570
ROAD AND BRIDGE-PRECINCT 3
ROAD AND BRIDGE-PRECINCT 3
ROAD AND BRIDGE-PRECINCT 3
STEVENS CLEVELAND $1,440.00
STEVENS JOSEPH $1.200.00
PARRISH WilLIAM $360.00
$3,000.00
$1.080.00
$900.00
$270.00
~~
OlDACCT
51409
NEW ACCT DNAME
5DCjc0 5 ROAD AND BRIDGE-PRECINCT 4
760
LAST NAME FIRST NAMEL UCENIES 75X Of INGRfASE
HOLDER DONALD $300.00
$300.00
$225.00
~
Wednesday, April 02, 2003
e
OlD ACCT
51516
51519
NEW ACCT DNAME
r::;J0 \00
SHERIFF'S OFFICE
5 {j SHERIFF'S OFFICE
LAST NAME FIRST NAMEL UCENIES 75X Of INCREASE
DELACRUZ
ANDERLE
STEVE $1,200.00
PATRICK $1,200.00
$2,400.00
;21,840.00
APPROVED
APR J 0 2003
e
$900.00
$900.00
C-1!,800.';;;)
$16.380.00
Page 2 of2
'6
=<1.
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'" ., ..
BUDGET AMENDMENT REQUEST
q
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: COUNTY JUDGE
DATE: 419/03
BUDGET FOR THE YEAR: 2003
ACCOUNT NAME
OFFICE MANAGER.COUNTY JUDGE
SOCIAL SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
Total for GENERAL FUND
AMENDMENT
AMOUNT
1,015 FINAL PAYCHECK FOR PREVIOUS
78 ADMINISTRATIVE ASSISTANT
96
9
3
1,201
HANGE IN TOTAL BU
1,201
APPROVED
r-A~~~~I
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-. " '"
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PAYROLL
CALHOUN COUNTY, TEXAS
~to CJ
date
l~tS - 03
CALHOUN COUNTY - COUNTY JUDGE
POSITION
NAME OF EMPLOYEE
GROSS PAY
ADMIN. ASSIST.
RITA MILLER
10 \4lf-O
X 11 + ". " + ", " +
X " +
U
~-d ~ '" '" '" '" . 00 '" '"
.,. <0 <0 '" '" 00 '" '"
N '" '" '" '"
00 e
v~ '" -+ N _ N '"
'"
'" '" 0 '"
.5~ '" '"
00
'" '" ~ -.r
~\~ N N
-a'~ LIe.
4: \ -;>-- <:j
8. 0(\<;; :;>
Z.c ~
I do hereby certiry that each of the persons named in the within and foregoing payroll has been employed the
service of Calhoun County for the period of time and at the rate of compensation entered in said payroll and that
no compensation for such services has heretofore or otherwise been paid by Calhoun County.
name of official
Co
Signed
~~~
Issued at Port Lavaca, Texas
I~ day of 'Jc...n
,2003.
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BUDGET AMENDMENT REQUEST
~o
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: SHERIFF
DATE: 419/03
BUDGET FOR THE YEAR: 2003
ACCOUNT NAME
INVESTIGATOR (SHERIFF)
DEPUTY SHERIFF
SOCIAL SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
Total for GENERAL FUND
AMENDMENT
AMOUNT
1.475
1,799
2S0
309
278
9
4,12()
NET CHANGE IN TOTAL BUDGET
APppnV~n
. , ,!\...., . L_L
r-~~ ;-~~I
l I
399
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BUDGET AMENDMENT REQUEST
I \
GL ACCOUNT NO. ACCOUNT NAME
DEPARTMENT NAME
COUNTY CLERK
NEW 1000-250-51610 OVERTIME 276 REQUIRED BY PAYROLL
1000-250-53020 GENERAL OFFICE SUPPLIES (276)
ROAD & BRIDGE PRECINCT NO.3
NEW 1000-560-51700 MEAL ALLOWANCE 15 REQUIRED BY PAYROLL
1000-560-53510 ROAD & BRIDGE SUPPLIES (15)
ROAD & BRIDGE PRECINCT NO.4
NEW 1000-570-51610 OVERTIME 29 REQUIRED BY PAYROLL
1 000-570-53S1 0 ROAD & BRIDGE SUPPLIES (29)
NUISANCE ORDINANCE ENFORCEMENT
NEW 1000-725-51700 MEAL ALLOWANCE 9 REQUIRED BY PAYROLL
1000-725-60332 AUTO ALLOWANCES (9)
Total for GENERAL FUND 0
NET CHANGE IN TOTAL BUDGET
APPROVFQ
,---- \
lAPR ~~
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400
.
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,
i
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: MUSEUM
DATE: 4/9/03
BUDGET FOR THE YEAR: 2003
NEW
Total for GENERAL FUND
23.263
NET CHANGE IN TOTAL BUDGET
23.263
!~
APPQ(l\J,'-D
f I .~_,' ':; '-..
~-----~'------j
l APR I 0 2003 I
401
.-'-;
MRMrmTU. MRnIOr. CRN"I"Jm _ MON'mT.Y F~n,T. RRPOllT
The Memorial Medical Center monthly financial report was
given by Mr. Saad Mikhail.
Mr. Buzz Currier, Hospital Admdnistrator. stated the
highlights of last month's operations are: (1) the x-ray
equipment has not yet been purchased a8 they are
negotiating for a non-film version, (2) an executive has
been hired. and (3) health care service for employees is
being reviewed.
MRMnRTAT. MRn:I:CAr. <:RR'I'RR - POR~~~Jl.nll~ TO MlI.'N1!.~
INP'oRMJlT'[OR RYlM"RM A~ A ~T'NGT.R __
A Motion was made by Commissioner Floyd and seconded by
Commissioner Balajka to approve the purchase by Memorial
Medical Center of upgrades to Management Information
Syustem, CPSI their existing system, at an approximate
cost of $118,059.00 as a single source. Commissioners
Galvan. Ba1ajka, Floyd, Finster and Judge Pfeifer all
voted in favor.
)/:
MBMOllTJ.T. MRr>TCAL CRNTJ:m - :PtmrnA.~R DIcn.TION' SY1=:TRM A.c; 1\
SI:NGL:R !=:OURrn
A Motion was made by Commissioner Floyd and seconded b~
Commissioner Galvan to authorize the purchase by Memor~al
Medical Center of a dictation system to replace and update
an outdated and ineffective syseem, at an approximate cost
of $39,389.15 as a single SOUrce. COmmissioners ~van,
Balajka. Floyd, Finster and Judge Pfeifer all voted in
favor.
~ T ut"ITTu cntJRTY Mrm:Rl'lM _ onvs;!=:RY mtn"RJ.M>
Georgeann Cormier, Museum CUrator, spoke to the Court
regarding the Odyssey Contract with the Texas Historical
Commissioner. Juage Pfeifer stat'ed there will be a
shortage of appoximately $23,263 after the grants are in
as one donation guaranteed in the amount of $35,000 was
actually $15,000. Ms. Cormier said the total received to
date is $106,137. Commissioner Floyd stated the County
was not supposed to pay anything on this. Judge Pfeifer
~elt the County will owe the $23,000 since it has come
this far. However, nothing can be done today on this
matter.
A Motion was mad.e by Commissioner Balajka and seconded by
Commissioner Galvan to authorize Georgeann Cormier, Museum *
Curator, to sign the three contracts regarding the LaSalle
Odyssey.
In discussion, Commissioner Floyd expressed concern with
the catmnitted funds not being received and funds being
apene when the contrcts are signed; now the County is
committed to spend $23,000.
Vote on the Motion: Commissioners Galvan, Balajka, Floyd,
Finster and Judge Pfeifer all voted in favor.
* Clerk's Memo:
There are three original copies of
one Odyssey Contract for signature.
- 98
400
'_ JIIw;
~~~
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BIDS AND PROPOSALS - CONSTRUCTION MANAGEMENT FIRM
REGARDING DESIGN AND CONSTRUCTION OF NEW COUNl'Y JAIL AND
COURTHOUSE MOLD REMEDIATION/RENOVA'I'ION PROJECT
e
N
Commissioner Floyd said proposals were received for a
Construction Management Firm for professional services to
oversee and manage the design and construction of a new
County Jail and the Courthouse Mold Remediation/Renovation
project from Spaw Maxwell Company, Satterfield and
pontikes Construction, Inc., Anderson Group, Don Krueger
Construction Company and SEDALCO. These proposals will be
reviewed and rated by Commissoner Floyd and Judge Pfeifer.
They will then select two firms to submit to the Court at
the next meeting.
CALHOUN COUNTY AUDITORS OFFICE
~ .
BIDSIPROPOSALS FOR {~~ ~ ~~
DATE OPENED 4. ~ cZ&:J3
TIME OPENED '0: {)() ctrn
PRESENT AT THE OPENING
Following is a list ofBids/Propt>sals opened a
, 1.
2. .~e,
e j
J
Amount
6.
7.
8,
BIDSIPROPOSALS WERE
REFERRED TO
was faxed to the following:
SIGNATURE
This form on
,
e
Michael Pfeifer, County Judge
Roger Galvan, Commissioner Pet. #1
Michael Balajka Commissioner Pet. #2
H, Floyd, Commissioner Pet. #3
Kenneth Finster Commissioner Pet. #4
.103
DONATIONS TO C1>T.ROUN COUNTY - PROJECT LIFESAVER
Renette Tolliver with the Sheriff's Department requested
that a special account for Project Lifesaver be
established to receive donations and authorize someone to
oversee the account. Commissioner Floyd asked what the
County's role would be in this project. Ms. Toliver
replied the County is the Project Livesaver and the
individual or committee overseeing the project would
determine what would be done with the funds. The funds
are to buy receivers and wrist bands for wandering .
patients with Alzheimer's disease and related disorders.
Mark Daigle stated the products cannot be bought by
individuals, they are sold only to law enforcement. The
monitoring equipment will be kept in the Sheriff's office.
The Court discussed the type of account needed and,who
would administer it.
A Motion was made by Commissioner Finster and seconded by
Judge Pfeifer to accept a donation of $1.00 from
Commissioner Finster to open an account to receive
donations for Project Lifesaver for the purchase of
receivers, wrist bands and maintenance of same.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
e
The'ileUable Resent Program Cor Wandering VJctfms of Alzheimer'. and Related Mental Disorders
Project. Lifesaver
"'f,.OJ!!c,,.
ImW..tRood Ch<oapeok~ VA 23323 ~ 757-432-4382 www.proj_'_",,,,
..
Project LtfesayerProtects Wandering Pati~and Gives
PeaceofMIDdto ~en,F3ft1mes.andCommtudties
e
ProJed Ufnaver :..' a. InbDvattverapld responle,progr.m _ aldiitg .vlctims, and famillet laft'erlng from
Alztietmer'. dlseUeaad niated dIIonlm neb.. Dow'D.'. cyndromea.dAutlsm.
By lormlDg_ pt:r1ntnh1~:' with Joea1 law enforcement .Ddpub~e lafety organliatiflDs, Project Lifesllver
deplOyi'JJM'.datly trabiea .teama-.ritll the _mort reliable ~tchnology .vaDable to quickly locate and return
"uderIDg:.tJttJ~:,.,ade~ndren to thelr,raliillJesand-earegfven;
":-dVer 5,000,000 people in the USA bave Alzheimer's. That Dunlber
',Will triple by 2050. Well over ~O% of these people' wander and
::b~oImdoSt.. AJcistpmon with,AJtbeiIner's cirotb_er demmtia
:: ,reptesenu aocrltkal ~.-1'hey are llnaWMeofti1eirlituation.
:-_ tbtiy dOJ1OtcaU _out' for help and do not ,respond to peoJlleca11ing
- ouL,to then:i.__Nearly, half of them will die and many' can become
_m~cit'fa11 Victim to predators: ifthcyare not located within 24
hours. The number of people, families fllld CO'lIl!nlltlities
experiencing $is risk will grow dramatically in the next few years.
If you are oot yet touched in some way by Alzheinier's or a related disorder, ohances are you will be within the
next sevetal years. You will find it among neighbors, your friends. co--worlcen and their families. and perhaps
within your own 'family.
Project Lifesaver, a non-profit organization, has become internationally recognized as an aggressive and proven
programthBt saves lives. By the end of 2002, 'Project Lifesaver will be operating'it!. 'over 20 States and-at least
three countries. It is an aCtiVe response to the problem of locating wandering patients before they fall vietim to the
elements, accidents. or prtdators.
How Project LffesaverWorks
Project Lifesaver relies. on proven radio technology and a specially trained seareh' and'1'eScue team. People who
are part of the Pr'Oject Lifesaver program wear a personali2ed wristband that enrit:s, a tracking signal. When
caregivers notify the local Project Lifesaver agency that the person is missing. a search and resClie team responds
to the wanderer's area and starts searching with the mobile locater tracking system. Search times bave been
reduced from houtS and days to minutes. In over 300 searches. there have been no reported serious injurlCd or
deaths. Recovery times average less than 30 minutes.
e
The Project Lifesaver bracelet is much more than a passive ill bracelet. It is a
one-ounce battery-operated radio wrist transmitter emitting an automatic
tracking signal every second. 24 hours a day. The signal is tracked on the
ground or in the air over several miles. As each bracelet has a unique radio
frequency, the Project Lifesaver search team positively locates and identifies
the person wbo bas wandered away from home or a care facility.
PnlJed ur.r.- wrI8Ib8nd eIIOWl'I wllh 11'.
~tnInBmMllr~forinllpGdloo
404
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.
Leading the Way with Rapid Response and Reliable Equipment
While the AJzheimer's Association's Safe Return program is a very good registry service providing infonnation,
identification and notification, Project Lifesaver trains, equips and deploys law enforcement and public safety
agencies to rapidly locate wandering people and bring them home. Project Lifesaver's radio frequency equipment is
the most reliable and practical teclmology available in locating the missing and wandering. Our assessment of
Global Positioning System (GPS) equipment is that it is less durable, can fail in bad weather, and it's signal is often
undetected indoors, under trees, and in any area that blocks sunlight Another major reliability factor is the power
source(s), GPS detection and notification systems for the wandering individual rely on AC power while their
personal GPS equipment relies on batteries that last hours or ]-2~y.s. The Project Lifesaver battery provides a
continuous signal for 30-45 days,
Technology is Only IIaU the Story
Project Lifesaver is about people and partnerships, The focus is on
communities where law enforcement. civic groups, local business and
caregivers join in developing and strengthening aU aspects of the program
including rescues, education and especially fundraising so that families in
fmancial need can have the protection, and peace of mind.
Project Lifesaver teams are specially train~ not only in search and rescue
and the use of the electronic tracking equipment, but also in the methods
necessary to communicate with a person who has Alzheimer's disease or
related disorder. Locating the individual is only part of the mission, The
person who is located will be disoriented, anxious, and untrusting. The
Project Lifesaver team knows how to approach the person, gain their trust
and put them at ease for the trip home.
Uniformed Project Lifesaver Team Members visit
homes of Alzheimer's patients on a regular basis
to inspect bracelets, instaU new batteries and talk
'Nith patienls. family and caregivers.
How Project Lifesaver Saves Lives and Community Resources
In Pittsylvania County, Virginia, a 45 year-old man suffering from a traumatic brain injury became lost and
disoriented. A deputy sheriff specially trained and equipped by Project Lifesaver was able to locate the man 1.5
miles from his home within 20 minutes. A traditional search without Project Lifesaver would have normally
involved the time (and expense to the taxpayers) ofup to 264 searchers and 924 man-hours.
In Chatham, Virginia an 80 year-old woman with Alzheimer's disease wandered from her home at uight. The family
contacted Project Lifesaver upon learning she was missing. Two Sheriffs vehicles equipped with Project Lifesaver
equipment arrived on the scene and located the WOman laying in a tobacco field,
She had wandered into the field, fell, and could not get up. She was found covered
with mud. Rescuers reported that a person standing up to 10 ft away would not have
noticed that a person was laying there. The helpless woman could have died if not
located by Project Lifesaver,
'.;;."
,~ ~;~It~.
~:i "}i.'(~I" ~".i"'
(,tl;oi'.-.. J.' ,..'0<.
, 'f",lJ" r f.l .' '~;f:
~:~:;i ~;t ?;,;~_ 'j!':')~~~i
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.. _ ~.. .~ ~, ,~ ' J .....;... ~H, r
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A 79 year-old man with Alzheimer's left his house in Chesapeake, Virginia driving
his truck and could not fmd his way back home. After searching the neighborhood, a
police helicopter was called in with a Project Lifesaver team and equipment. In just
35 minutes, the helicopter located the man using the signal transmitted from his
bracelet. He was found 14 miles from his home. Before joining Project Lifesaver. he
wandered off and was missing 2~ days.
Proj&ct Ufesaver Team with
mobile locator to detect signals
from bracelet of wanderer.
Project Lifesaver is Growing to Meet The Need
Project Lifesaver is at work saving lives in the following states:
Virginia
North Carolina
Georgia
Vennont
Florida
Wisconsin
Ohio
New Jersey
Washington
New Hampshire
Illinois
Alabama
New Mexico
Maryland
Nevada
Michigan
South Carolina
Idaho
Missouri
South Dakota
-105
Project Lifesaver
The Problem: Over 5,000,000 people in the USA have Alzheimer's, Autism, Down
syndrome or related disorder. That numher will triple by 2050. Well over 50% of these
people wander and become lost. A lost person with Alzheimer's or other dementia represents
a critical emergency. They are unaware of their situation; they do not call out for help and do
not respond to people trying to aid them.
The Answer: By forming partnerships with local law enforcement and public safety
organizations, Project Lifesaver deploys specially trained teams with the most reliable
technology available to quickly locate and return wandering adults with Alzheimer's and
children with Autism and Down syndrome to tbeir families and caregivers.
The Method: Project Lifesaver relies on proven radio tecbnology and a specially
trained search and rescue teams. People who are part of the Project Lifesaver program wear
a personalized wristband that emits a tracking signal. When caregivers notify the local
Project Lifesaver agency that the person is missing, a search and rescue team responds to the
wanderer's area and starts searching with the mobile locater tracking system. Search times
have been reduced from hours and days to just minutes.
The Achievement: Founded in Virginia in 1999, in just three short years, Project
Lifesaver, with just one paid stajJmember, has grown into a national organization serving over
22 states including more than 30 counties and cities in Virginia.
The Plan: From recent, humble beginnings, and still in its infancy, the great need
nationwide for Project Lifesaver's services has propelled the organization beyond our
greatest expectations. To meet the demands for community education, program training and
financial assistance, Project Lifesaver is developing a strong, vibrant and supportive national
organization to better serve communities and families by protecting their most vulnerable
children and senior citizens.
The Need ... and How You Can Help: First, we ask that you take a few
minutes to read about us in the following pages. Your assistance will be greatly appreciated in
helping us expand the reach and the support services of Project Lifesaver in your home state
and around the country. Equally important is your help in 'connecting' us to people and
organizations who can become partners of ours. Finally, we ask you to share your ideas with
us. We are just three years old... and we have a lot to learn. Pleasee contact our Director of
Public Relations, Rob Shapiro at 757.717.7893 at anytime. He will be happy to hear from you.
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The Reliable Rescue Program for Wandering Victims of Alzheimer's and Related Mental Disorders
Project Lifesaver
~"?-oJ.eC.l'
t 777 West Road Chesapeake, VA 23323 ~ 757-432-4382 wwwprojectlifesaver.net
.
Project Lifesaver is a Non-Profit 50 I (c)(3) Organization
History
Established in April 1999 as an initiative of the 43'" Virginia Search and Rescue Company of the Chesapeake,
Virginia Sheriffs Office, Project Lifesaver is built on the work of the Stokes County (NC) Mountain Rescue
program which pioneered the use of special equipment and procedures to locate lost and wandering patients with
mental disorders. Amid the dramatic increase of people with Alzheimer's. Down's syndrome, and Autism, Project
Lifesaver has become one of the leading organizations addressing the need to protect these patients and bring
comfort to their families and caregivers.
Funding
Project Lifesaver, a non-profit 501(c)(3) charitable organization, depends upon the support of the community.
Project Lifesaver's goal is to provide the benefits of the program to all in need regardless of their ability to pay.
Funding for the organization comes from private donations and grants from government, corporations and charitable
foundstions, All contributions made to Project Lifesaver arc tax deductible and are used directly for program
operations including rescues, equipment and education.
The Partnership with Law Enforcement
Project Lifesaver saves lives and further serves the community by significantly reducing the need for extensive
search and rescue operations that arc extremely costly in tenns of human and fmancial resources. Searches for
wandering individuals that have taken days and scores of searchers can be successfully concluded in less than an
hour if Project Lifesaver is available in the community.
This partnership and the program's effectiveness and reliability has earned Project Lifesaver the endorsement of the
National Sheriffs Association.
Key Personnel
Executive Director
Chief Gene Saunders Chief of Search & Rescue (SAR), 43'" Virginia SAR
Chesapeake, VA Sheriffs Office 757-432-4382 varanger@pinn.net
Senior Members of the Board
John R. Newhart Sheriff, Chesapeake, Virginia
Lt Colonel David C. Newby Chief Deputy Sheriff, Chesapeake, Virginia
Public Relations and Development Contact: Rob Shapiro 757-717-7893 thedxgroup@yahoo.com
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Project Lifesaver in the News
Excerpts from Press Coverage Coast to Coast
Jlanbillt ~egisttr &: ~t
Successful first-time emergency use of a tracking device
By CATHY KOPLEN Register & Bee staff writer September 29,2001
DANVILLE, VA, - A Danville woman who suffers from Alzhiemer's disease wandered away from her home
Thursday and her family could not find her, Fortunately, the woman, who lives in Druid Hills, was wearing a
Project Lifesaver bracelet and deputies from the Danville Sheriffs Office were able to find her within 10
minutes of their arrival.
This was a successful first-time emergency use of a tracking device the city has used since August 2000.
"(Thursday) at about 4: 1 0 in the afternoon the Danville Sheriffs Office responded to its first tracking search
where Project Lifesaver was used to recover a lady with Alzhiemer's,. said Maj, R.C, Ball of the Danville
Sheriffs Office, Sheriff Jim Dooley and a sheriffs lieutenant arrived at the Druid Hills address at 4:20 p.m.
They initiated the tracking search and found the woman about a half-mile from her residence by 4:30 p.m.
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After the Pittsylvania County Sheriffs Office successfully used Project Lifesaver to locate several lost people
with dementia, the Danville Sheriffs Office met with the Danville Pilot-Luncheon Club in August 2000, The
club gave the sheriffs office a $2,850 donation to begin Project Lifesaver in the city, The donation covered
the cost of one of the tracking devices sheriffs deputies use to track lost people with Project Lifesaver
bracelets.
The project became a favorite of many city organizations, many of which donated thousands of dollars to
purchase Project Lifesaver equipment. Project Lifesaver has 14 members in the city. Pittsylvania County
Project Lifesaver has 18 members,
Project Lifesaver works with an electronic bracelet that emits a specific radio wave assigned to the member.
A tracking device hones in on the Project Lifesaver member and officers follow the beacon until they locate
the missing person. The waterproof bracelet is wom on the patient's wrist or ankle and comes equipped with
a transmitter that produces a signal at all times.
"We do not charge the families anything for these bracelets,. said Project Lifesaver coordinator Keith
Johnson. "We have been accepting donations from civic organizations, churches and businesses so that
families don't have to pay for it.' If a member wanders off, the caretaker notifies the sheriffs office and a
deputy will respond with a receiver that tracks the general location of the patient within a mile radius.
Pittsylvania County was the first county in Virginia to use Project Lifesaver, Pittsylvania County Sheriffs Maj.
Gary Goodson said Project Lifesaver has sped up the rescue of members lost in the county,
According to statistics, more than 101,OOOAlzhiemer's victims live in Virginia, with more than 100 living in the
Danville/Pittsylvania County area. County authorities have found that 72 percent of people who wander off do
so repeatedly and are usually found within a mile or so from home,
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Contact Cathy Koplen at 793-2311 Ext. 3043 or ckoplen@registerbee.com,
408
THE ROANOKE TIMES
Project Lifesaver technology lives up to it's billing:
Alzheimer's patient found in 9 minutes
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A bracelet transmitter helped police locate Blacksburg man
who had wandered away from home.
By SHAY WESSOl THE ROANOKE TIMES December 27, 2001
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BLACKSBURG, VA - An Alzheimer's patient who wandered away from his home in 23-degree weather
Wednesday morning was found in nine minutes through new technology being offered by the
Montgomery County Sheriffs Office.
Wednesday's search for the 67-year-old Blacksburg man was the first true-life test of Project Lifesaver, a
two-month-oid effort that equips residents with Alzheimer's disease, Down syndrome or other ailments
with a bracelet containing a quarter-size transmitter. As long as participants wear the bracelet, trained
deputies can find them with a tracking device,
On Wednesday, it took nine minutes to find the victim, said Lt. David Bolejack of the Montgomery County
Sheriffs Office. He declined to release the man's name. The man was found about a mile from his home
on Airport Road, Although he was wearing only a light jacket, he suffered no health problems due to the
cold morning air, Bolejack said. "It was extremely cold, and he was very happy to see us."
The man wandered away from his home about 8:45 a.m, Family notified the Blacksburg Police
Department about the problem about 20 minutes later and told them the man was a participant in Project
Lifesaver. Blacksburg police started foot searches near his home and simultaneously called in sheriffs
deputies. Bolejack said deputies fired up their tracking equipment on the way to the area and read
through background information collected from the family when they signed up with the program. That
information included where the victim had walked to in the past, he said.
"We took that information and made that area part of our route to the home, and sure enough, as soon as
we got close to the area, we picked up a signal," Bolejack said. "The system worked tremendously. I
couldn't have asked for better."
The sheriffs department started the program in late October, spending about $10,000 to purchase the
initial equipment. During testing, the average rescue time once the search team was on site was about
22 minutes. In June, before the bracelet system was in place, searchers spent 42 hours looking before
they found an Alzheimer's patient who wandered away from a local Health Care Center,
Families are asked to pay a $25 per month maintenance fee for the devices, but assistance is available
for those who cannot afford the payments, The county had an initial eight bracelets available, and six
families have now signed up for the program, Bolejack said, More bracelets can be purchased if more
families are interested, he said. Today, Wal-Mart is donating $2,463 to the program.
INVOICE FOR 2002 FIRE SERVICES FROM CITY OF PORT LAVACA
This agenda item was passed,
ADULT PROBATION DEPARnmN"f - SURPLUS/SALVAGE
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A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster to declare the following items at the
Adult Probation Department as surplus/salvage:
Asset #580-0088 premio Computer (hard drive)
w/monitor
Asset #580-0089 Premia Computer (hard drive)
Asset #580-0092 premio Computer (hard drive)
premio Computer (hard drive SiN 9900055657) not found
in department inventory listing
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
COMMISSIONER PRECINCT #2 - SURPLUS/SALVAGE
A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster to declare the following items at
Commissioner Precinct #2 as surplus/salvage:
409
Asset #22-0156 Frigidaire Ice Machine
Asset #22-0121 Ferguson Self Propelled Steel Wheel
Roller
(These items were sold at the 2002 Chamber of Commerce
Auction. )
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commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor,
D.A.R.E. DEPARTMENT - SURPLUS/SALVAGE
A Motion was made by Commissioner Finster and
Commissioner Balajka to declare the following
D.A.R.E. Department as surplus/salvage:
1996 Dodge Intrepid, Vehicle Identification Number
1B3HD46T3TF126324 as surplus/salvage.
seconded by
item at .the
,
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor,
COUNTY COURT AT LAW - SURPLUS/SALVAGE
A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster to declare the following items at
County Court at Law as surplus/salvage:
Asset #427-0028 - Nokia MOdel 232 cell phone
HP Deskjet Series 670C Printer - not found in
inventory listing
Kyocera Model QCP 2035-2027 cell phone - Not found in
inventory listing
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JP #1 - JP #3 - JP #4 - JP #5 - MONTHLY REPORTS
JP #1, JP #3, JP #4 and JP #5 presented their reports for
March, 2003 and after reading and verifying same, a Motion
was made by Commissioner Finster and seconded by
Commissioner Galvan that said reports be accepted as
presented. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor,
ACCOUNTS ALLOWED - COUNTY
Claims totaling $538,996,20 were presented by the County
Treasurer and after reading and verifying same, a Motion
was made by Commissioner Finster and seconded by
Commissioner Galvan that said claims be approved for
payment, Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all .voted in favor.
BUDGET ADJUSTMENTS - EXTENSION SERVICE - R&B PCT #3 -
COMMISSIONER PCT #1 - SHERIFF'S DEPAR'IMENT - VARIOUS
DEPARnmNTS - MOLD REMEDICATION CAPITAL PROJECT - R&B PCT
1M
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A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster that the following Budget Adjustments
be approved, Commissioners Galvan, Balajka, Floyd,
Finster and Judge Pfeifer all voted in favor,
410
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9-25-200 7:46AM
FROt.1 CALHOUN <..:0. AUU11-UK ..:Sbl ~::J~ 4!:::i14.
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II BUDGET AMENDMENT itEQO"EST II
To: Calhoun County Commissioners' Court
From: Calhoun County Extension Office
(Department: making this request)"
Date:
~/02/03
I request: an amendment to the 2003
(ye",r)
following line items in my department:
budget for the
GL Account if
-------------
Amendment
Amount Reason
Account Name
------------------
------------- -------------------
110-603~O
110-66~62
~to Allowance
Travel-Youth Cor,
-500.00 transfer
~500.00 bud~et depleted
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Net change..,in total budget
for this department is:
Other rema.rks/justific:at,ion:
s
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~-===========;;
I understand thac my .:H,ldgec cannot be amen
Commicsioners' Court ,3.pp:coval i$ obt.a.ined_
Signature of official!depar~mGnt head,
Dace Of Commissioners I Court approval;
until
Date posted to Gener.:\l Ledger account (s)
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~GET l\MENDMENT REQUEST 1\
To: Calhoun County Comrcissio;1ers' court
From: Road & Bridge Pret. 3
(O'"f'''-ctmcnt ma}:ing this request)
Date:
03/12/03
following line items in my
2003
(year)
department:
budget for the
I request an amendment to the
GL Account #
-------------
------------------ ------------- -------------------
Amendment
Account Name Amount Reason
230-65680
560-53510
Salary Study <$17,000) Loan Repayment
Road & Bridge
$17,000
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r..----...-.---.--.,
[~pn I" I
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Net change in total budget
for this department is:
other remarks/justification:
$
-0-
-------------
-------------
I understand that my budget cannot be amend.e.d.. . as req~e until
commissioners' court approval is obtained. ./~I '- .0.: ,- . .
1-"-/
signature of official/department head: /.~ . !
Date of commissioners' court approval:
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Date posted to General Ledger account(s):
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IIBUDGET AMENDKENT REQUESTII
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To:
Calhoun County Commissioners' Court
from:
e~ C~ &:;- ff I
(Department making this request)
Date:
03 <.Q '7 0 ?,
follol.llng
line items in my
~O\JJ
(year)
department:
budget for the
I request an amendment to the
GL Account #
Amendment
Account Name Amount
Reason
----------------~
p ~ Jl:- ~ ~'Wn
~ p\;tQ/uY
-------.---------- -------------
5'cjJ' - 73 C;OO
.5'/0 - 5J.:J/ CJ
/))/tcb;,r?,t'~ .3'30;)-
,,<! Qq(~ 5.fL.-/ -< 33tJO -:>
16E2~~~- ~~!T::.-f5~
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Net c~lange in total budget
[or this department is:
s
-~-
-------------
-------------
OLller refTI'3rJ<s/ Just 1 C Lcat Lon.
[ undersldneJ InaL my budget cannot be amended as requested untll
Cornrnlssloners' Court approval is obtillned'-l/'~ ~. _. .J/ \
SLgnat.ure of of[icldl/department head: /VY-~~L~
Date of Commlssioners' Court approval:
D.a.L.e pos.1:.e.d to Ge.De..cal Ledger accou.nt (s) :
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To, Calhoun County Commissioners' Court
From:
SHERIFF'S DEPARTMENT
(Department making this request)
Date,
MARCH 26, 2003
I request an amendment to the 2003
(year)
fOllowing line items in my department'
budget for the
GL lIccount #
-------------
lIccoun t t!eme
1\mendment
1\mount
-5.a~~~~;o)--
,1<>-). oa.
Reason
------------------
-------------------
760-66192
760-53430
'1106- O:'\9fb
TELEPHONES
REPLACEMENT OF
LAW ENFORCEMENT
G,,,,~/Gi 1)l:Ji6J
+ 8,935.00
L~ ~ )t1,OO;
BULLETT PROOF VESt~
--_.~-_.--:=-; .~
APO!,-'(iVi--') \
[ ,;,,':: ~:'1 F.
L-,-- _____--1 \-
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Net change in total budget
for thie department iSI
Other remarks/justification:
$
-0-
========!::====
I understand that my budget cannot be amend",Cl as requested until
Commissioners' Court approvhl is obtained. ~
Signature of official/depa.rtment he.ad' eJJ(?~lU hU~
Date of Commissioners' Court approval: .
Date posted to General Ledger account(s) :
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,114
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BUDGET AMENDMENT REQUEST
5:
1000-180-64910
1000-180-63920
1000-180-64880
1000-210-66310
1000-210-66316
1000-280-62870
1000-280-62872
1000-300-65740
1000-300-53992
1000-350-53970
1000-350-53992
1000-430-60050
1000-430-60053
1000-430-63380
1000-600-53430
1000-600-60332
1000-760-53210
1000-760-53992
1000-760-66496
1000-760-60360
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: VARIOUS DEPARTMENTS
DATE: 4/9103
BUDGET FOR THE YEAR: 2003
ACCOUNT NAME
DEPARTMENT NAME
JAIL
PRISONER MEDICAL SERVICES
MISCELLANEOUS
PRISONER LODGING-OUT OF COUNTY
COUNTY TREASURER
TRAINING REGISTRATION FEESITRAVEL
TRAINING TRAVEL OUT OF COUNTY
MISCELLANEOUS
INSURANCE-LAW ENFORCEMENT L1AB.
INSURANCE-LIABILITY & PROPERTY
AMBULANCE OPERA 710NS-MAGNOLlA BEACH
SERVICES
SUPPLIES-MISCELLANEOUS
HEAL TH DEPARTMENT
MEDICAUOTHER SUPPLIES
SUPPLIES-MISCELLANEOUS
DISTRICT COURT
ADULT ASSIGNED-ATTORNEY FEES
ADULT ASSIGNED,OTHER LITIGATION EXPENS
LEGAL SERVICES.COURT APPOINTED
CONSTABLE PRECINC7#3
LAW ENFORCEMENT SUPPLIES
AUTO ALLOWANCES
SHERIFF
MACHINERY PARTS/SUPPLIES
SUPPLIES-MISCELLANEOUS
TRAVEL OUT OF COUNTY
AUTOMOTIVE REPAIRS
Total for GENERAL FUND
1,324 LINE ITEM TRANSFER
137
(1.461)
149 LINE ITEM TRANSFER
(149)
9.830 LINE ITEM TRANSFER
(9.830)
500 LINE ITEM TRANSFER
(500)
55 LINE ITEM TRANSFER
(55)
2,020 LINE ITEM TRANSFER
2S6
(2,278)
61 LINE ITEM TRANSFER
(61)
52 LINE ITEM TRANSFER
156
20
(228)
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NET CHANGE IN TOTAL BUDGET
APPROVt:D
[:" 0 ~.J
415
BUDGET AMENDMENT REQUEST
N T CHANGE IN TOTAL BUDGET
.116
AMENDMENT
AMOUNT
417 LINE ITEM TRANSFER
(417)
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[IBUDGET AMENDMENT REQUEST II
To: Calhoun County Commissioners' Court
From: Kb P~tf
(Department making this request)
Date: '1-9 -0 -~
I request an amendment to the ~() ~ budget for the
(year)
following line items in my department:
GL Account #
Amendmen t
Account Name Amount Reason
510.---L,2J35D
6'1 () - '5~,,)IO
LotyJ ~(''' j('" '\
RI\ <\'Ai'Og,',/y
z~~f>
Net change in total budget
for this department is:
Other remarks/justification:
-'C:J
$
==::5==========
, -
APPROVED
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] APR 1 0 ?nno i
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I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
~1'~
'II ,
------~
, ,
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! ;-;- I i <Y ! '1'
1"..1._ I C-
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Fund
Code
lOOO
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
Effective
Date
4/10/2003
4/10/2003
4/10/2003
4/1 O!2003~
4/10/2003
4/10/2003
4/10/2003
4/10/2003
4/1 0/2003
4/1012003
4/10/2003
e CALHOUN COUNTY, TEXAS
Vnposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 4/10/03
BUD288 - BUDGET ADJUSTMENTS FOR 4/10/03
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Fund Title
Transaction Description
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
GENERAL FUND
LINE ITEM TRANSFER
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
GENERAL fUND
LOAN REPAYMENT
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
4/1012003 GENERAL FUND
4/1012003
4/1012003
4/1012003
4/1012003
4/10/2003
4/10/2003
4/10/2003
4/1012003
4/10/2003
Date:4/9/0310:23:23PM
LINE ITEM TRANSFER
GENERAL fUND
GENERAL FUND
GENERAL FUND
LINE ITEM TRANSFER
LINE ITEM TRANSFER
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
PO#27805 COMPUTERS
GENERAL FUND
PO#27805 COMPUTERS
GENERAL FUND
LOAN REPAYMENT
GENERAL FUND
LINE ITEM TRANSFER
DcptTitle
EXTENSION SERVICE
EXTENSION SERVICE
JAIL OPERA nONS
JAIL OPERA nONS
JAIL OPERATIONS
COUNTY TREASURER
COUNTY TREASURER
COMMISSIONERS COURT
MISCELLANEOUS
MISCELLANEOUS
AMBULANCE
OPERATIONS-MAGNOLIA
BEACH
AMBULANCE
OPERATIONS-MAGNOLIA
BEACH
HEALTHDEPARTIMENT
HEALTH DEPARTMENT
DISTRICT COURT
DISTRICT COURT
DISTRICT COURT
ROAD AND
BRlDGE-PRECINCT#I
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
BRIDGE-PRECINCT #3
ROAD AND
BRIDGE-PRECINCT #4
GL Title
Increase
Decrease
AUTO
ALLOW ANCES- YOUTH
COORD
TRAVEL-YOUTII
COORDINATOR
MISCELLANEOUS
PRISONER LODGING"()UT
OF COUNTY
PRISONER MEDICAL
SERVICES
TRAINING REGISTRATION
FEESffRA VEL
TRAINING IRA VEL OUT OF
COUNTY
SALARY STIJDY
INSURANCE-LAW
ENFORCEMENT LIAB
INSURANCE-LIABILITY AND
PROPERTY
SUPPLIES-MISCELLANEOUS
500.00
500.00
137.00
1,461.00
1,324.00
149.00
149.00
17,000.00
9,830.00
9,830.00
500.00
SERVICES
500.00
MED~AUDTHERSUPPUES
SUPPLIES-MISCELLANEOUS
ADULT
ASSIGNED.AlTORNEY FEES
ADULT ASSIGNED-OTHER
LITIGATION EXPENSES
LEGAL SERVICES-COURT
APPOINTED
ROAD & BRIDGE SUPPLIES
55.00
55.00
2,020.00
256.00
2,276.00
3,300.00
MACHlNERY AND
EQUIPMENT
ROAD & BRIDGE SUPPLIES
3,300.00
17,000.00
~
~
~
ROAD & BRIDGE SUPPLIES
475.00
Page:l
GENRRAL DISCUSSION - MEMORIAL MRnICAL PLAZA ASSBSSMENT
Commissioner Galvan stated Mr. Carney will be contacting
him shortly,
GENRRAL DISCUSSION - LBPC MEETING IN BAY CITY
Mark Daigle, with the Sheriff's Department, said he
attended a LBPC meeting in Bay City. They would like to
talk to the County early next year to possibly set up an
emergency bureau.
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GENERAl. DISCUSSION - NEW ,TAIL
Commissioner Floyd stated there will be a meeting Monday
at 1:30 P.M. with the architect and jail committee to see
the proposed layout for the second t1me.
GENRRAL DISCUSSION - JUDGE PRO-TEM
Judge Pfeifer informed the Court that Commissioner Finster
is now Judge Pro-Tem of Commissioners' Court.
GENERAl. DISCUSSION - BRJlrn EROSION CONTROL PRO"TECT
Judge Pfeifer said the beach erosion control project
groundbreaking is set for June 16.
THE COURT ADJOURNED AT 11:45 A.M.
. j19