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2009-11-23 I I - "r Regular November Term Held November 23, 2009 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE IT REMEMBERED, that on this 23rd day of November, A.D., 2009 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to- wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil E. Fritsch Kenneth W. Finster Wendy Marvin County Judge Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 Deputy Cou nty Clerk I Thereupon the following proceedings were had: Commissioner Lyssy gave the Invocation and Commissioner Finster led the Pledge to the USA Flag and Commissioner Fritsch led the Pledge to the Texas Flag. APPROVAL OF MINUTES: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch that the Minutes of November 12, 2009 meetings be approved as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Michael J. Pfeifer County Judge Neil E. Fritsch Commissioner, Precinct 3 Roger C. Galvan Commissioner, Precinct 1 Kenneth W. Finster Commissioner, Precinct 4 Vern Lyssy Commissioner, Precinct 2 Wendy Marvin Deputy County Clerk iMEMORlAL MEDICAL CENTER REPORT: Rhett Fricke, Chief Financial Officer presented the Memorial Medical Center Financial Report for October 2009 and after hearing the Financial Report David Contreras, Hospital Administrator spoke to the Court. MEMORIAL MEDICAL i8I CENTER 815 N. Virginia St., Port Lavaca, Texas 77979 (361) 552-6713 ( CFO REPORT OCTOBER 2009 CASH AND INVESTMENTS: ca~ and investments decreased $136,544. As mentioned in prior reports, we have obligations attributed to our physician guarantee and tuition reimbursement agreements. Disbursements untr these agreements amounted to $57,236 in September. RECEIVABLES: Grals patient accounts receivable increased $333,129. The days of revenue in gross patient accdunts receivable for the month are 58.78. This is an increase of 2.69 days from the prior morlth. An increase should be expected with an increase in gross patient revenues as seen below. I CURRENT LIABILITIES: cu~ent liabili ti es increased $205,216. This is primarily due to the timing of both accounts payable and payroll disbursement runs. I LONG TERM LIABILITIES: One Lore payment down toward the MRI. CU~ENT RATIO & DAYS CASH ON HAND: The Lrrent ratio was 3.39. I . The days cash on hand were 33.00. Our lrrent ratiu and days on hand continue to decrease. Please see notes from prior reports for explahation of decreases from beginning of year. REVkNUES: Gro"l patieot revenues totaled $3,802,552. This is above budget by 1.40% for tbe month and bring~ us only below budget by 2.05% for the year. Net patient services revenues totaled $1,65);,350 which is 9.71 % below budget for the month and brings us 2.49% below budgeted for the ye~r. ( I \ Please keep in mind my note from the prior month regarding Disproportionate Share and Other Creditb under Deductions from Patient Service Revenue on the Statement of Revenues, BOT - CFO REPORT OCTOBER 2009 Page2of4 Expenses, and Changes in Net Assets. We were seeing an average of $51,524 per month to ass!ist in offsetting MMC's dispropOliionate share of uninsured patients. The State changed the tinieline of when applications are due and when funds are to be sent out to hospitals that qualify. La~t year, as with years prior, applications were due in June or July and hospitals were inforn1ed in fhe Fall. The first monies were then dispersed in November and December. This year's app,lication is due in October. Hospitals are to find out in December or later and first monies are to fue disbursed in January or later. Because of the uncertainty of receiving these funds, 1 have ch9sen not to record any revenues in this category. Once I learn of our award, if any, I will record the appropriate pro-rated amount. I OTIHER OPERATING REVENUES: M4c received an additional $13,792 from the State through HB3588 (i.e. Trauma Fund). We previously received $28,373 back in May. This brings our year to date HB3588 funds received to $r2, 165. Weare fortunate to receive this additional outside funding. Please help me thank all the staff members who help with this annual application/survey. I EXPENSES: ToJl operating expenses were $1,915,853 which is .74% more than budgeted for the month and I MMC stands .23% more than budgeted for the year. Whln considering the operating expenses and the fact they are just over budget for the month and just over budget for the year, please be mindful of a few things: salahes: September's salaries figure reflects the former Administrative Director of Clinical Services fours week severance pay. Therefore, unless this position is refilled, we will not have this salary in October and forward. The salaries figure does not reflect an IT Director's salary since we did not have one for the month. The salaries will reflect an IT Director's salary once the position is filled. EE Benefits: After two months of decreases, MMC's health and dental claims saw an increase. Much like in the beginning of the year, we saw a few high dollar and/or high acuity claims. MMC remains just below budget for the year. Prof. Fees: Increase was due to the CRNA locum tenen agreement with Staff Care, Inc. This resulted in $31,065 in additional CRNA professional fees than we had seen in prior months. Without these additional costs due to turnover in that department, we would have been slightly under budget for the month. ' Plan~ Ops.: Even with the increased temperatures, we fortunately remain 9.42% below budget for the year. Other Exp.: We saw average routine costs in this category. We were under budget for the month by 8.51 % and are under budget for the year by 5.15%. Deprec. Exp.: Keep in mind the Board did not budget for depreciation expense. Instead, it budgeted for principal payments on capital leases and capital purchases. The sum (' ( I '. BOT .... CFO REPORT OCTOBER 2009 Page 3 of 4 of these was used as the depreciation expense figure. As you can see, this amount is very short of the actual depreciation expense experienced creating a budget shortfall in depreciation expense and total operating expenses. By appropriately budgeting for expected depreciation expense, MMC would be below budget in total operating expenses year to date instead of above budget. Inberest Exp.: Keep in mind the Board did not budget for interest expense. I NET: 'FJ the month, MMC recorded a decrease to net assets of $233,473 or a 408.47% greater than bu~geted decrease. This brings our year to date decrease to net assets to $778,141 or 88.30% grdater than budgeted decrease. PIJ.se keep in mind notes from my previous reports. Specifically the notes regarding decreases to i!npatient utilization and the financial class make-up of our patients to assist in your review of thelreports, as well as help in identifying reasons for the year to date decrease. O~HER: As noted in last month's report, we have been working on the Medicaid Disproportionate Share app\lication. We have sent in the application and are anxiously awaiting the State's response. Also, we are working on retrieving some of the monies Medicare took from during this year. Thik has resulted in the reopening or refiling cost reports for the years 2005, 2006, 2007, and 200~. This is a very arduous, labor intensive, and time consuming project. We hope to have positive results. But as mentioned last month, we will most likely not see results from our hard I . work untIl 2010 or 2011. We have also been notified of a pending Medicare audit of our 2007 cost report. They have tentatively scheduled to be on site February 1 st - 5th, 2010. This audit will not be unlike the oneJ we have seen in prior years and will take a tremendous amount of time and effort. As L additional note on how behind and untimely we get notices from Medicare and Medicaid. Sinde cost reports and Medicare and Medicaid have been a recent topic, I recalled reviewing a lette~ regarding our Medicaid cost report received from Medicaid on February 27, 2009. It was refering to Medicaid making a revision to our cost report for 1998. This is almost 10 years since it was submitted. The net result was zero, but further demonstrates we are at the mercy of Medkaid and Medicare... and they know it and like reminding us of it. AlthLgb this does not relate to September, we received the final $90,000 from Davita in I Octo~er that is reflected under Receivable - Other on the Balance Sheet. The County graciously forwarded the money the week of October 12th for use in our daily operations. Alsol you will note the absence of the graphic financial statements and patient statistics. apol6gize for their absence. Please be patient as we gather this information. BOT u eFO REPORT OCTOBER 2009 Page 4 of 4 ~~~ Rl{ett D. Fricke CHief Financial Officer ( \. I \, i \\ a: w f- Z W o ...J <l: ~I- Ow Ww 2:I: ..Jr./) <l:UJ -0 a:Z O<l: 2...J W<l: 2 III J o 2> M Oi o u;:; 0 ,'J .2: g.. ~ ,r- 0 "'t 000 i..... (0 a r N m ~ ~ M 03 o NON C'1 0 ('") cfJ 0 (<') .. Ok "'_- ;:j: F2 :! -<-- (,j 0> f? .~ "' I'- o o~ v 0 <:;;r f\.J 0.. 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CjJ "-"-"':::.1'1 ':=1 ei I..() -g. -"-j I I (I) iiJ ~ <( lU Z ~~ W (I) ~ 0:: U UJ o I , Ltl 0:: U Z MEMORIAL MEDICAL CENTER STATEMENT OF CASH FLOWS FOR PERIOD ENDED 09/30/09 Cash flows from operating activities Casrl received from patients and third..party payors $ 15,662,233 Casrl paid to supplier's (7,054,448) Cash paid to employees (6,990,0?8) .Cash paid for employee benefits and payroll taxes __~______________._...__._.______._____.._..______(2,331,024) Net cash provided by (used in) operating activities -__._______.___....__.________..__._.._(713,3J.7). Cash flows from investing i3.Gtivities Investment earnings Purchase of investments Proceeds from sale of investments Net cash provided by (used in) capital and related financing activities 23,117 ('1,443,022) 1,800,000 380,095 Cash flows from capital and related financing activities Capital grants and contributions 28,622 Principal payments on long term debt (77,056) Interest payments on long term debt (13,698) . Pu rchase of c~ita I assets ._____~_~__.__._.__....__.___...__.__._._____.._.___..___._........_.__..._...._...._._.............._ (28, 6~~2_ ~et cash pro..yide~ by (~~!ld in) G~it~~.!!.~.!_~_~~~~.1i.l:l~_~_~~~~~~!~!~~.:?______._.._..__~..........._...___............__..__._ (90 :..Z-54 L. Cash flows from noncapital financing activities ~!gn c~P~ilJ.Jt!:9,E11~. a n9 0,9 n trpJ.1.~io n~__~_.__.._.._..___._._._____..______..__......._..".._...___._..>._..__....._.______._.._........___..._. 'j ~2.198 .. .___ N e!..~as E..E!.ov !~EL.( us~d in) non ca p ita I fi n ~ n~!~'!..!i.. a c~iv i_t,i~~_...._.._..._._.__.___..__._.._..______....____.____..__.._l~5lJ?_ Net increase (d ec reasel;:i)"cas h a nif cash-e(~tiiV.aTen..i.S--..-....-...----.-"---....-_...-.---.-...--.---..-..------..-..."........-..(4T1..~n8). ..._.._~E.:>..~...!?~_~~I)_~~~?_.:~~.g i ':l!:!.i!]JL9..fyea.!.........._.._....____.._........._.__...... ........_........... _...._._...._................._ ......_....___ ........_ i.. :L.!~2t3g. 788 Reconciliation of Opemtinf~ Income to Net Cash Provided By Operating Activities Q-peC? ti ~JJJC~~.2m ~i~::i~~==~~~_~==~====~===:~=:~===:~::::~=:_.:=::=:=..::===~.....::::..:.::...==.=::=...:.::.=._..:.=._.:.::..-:.:~_.::....:::I:.-=.@I~~~]]I Adjustments to Reconcile Opei'ating Income to Net Cash Provided by Operating Activities Depreciation 1391.374 Change in p,ssets and Liabilities (Increase) Decrease in receivables (10,818) (Increase) Decrease in Ot118i' assets 29,485 Increase (Decrease) in accounts payable ancl accrued expell~es 160,076 ---.Jl!.:~rease) Oecreas~. in.!l~~~::.pa~ty payor settlernen~s -...----__._____.......______u_.__.___....._...._..________._._..,_....._.__. (6:55,054.1. ..____._T..?ta !~~2.t~ s tm e r]!~_ _._....___.._.......__.......__._......._..._.......__..._._.___....__._...._......___.__..____.._.______.____..__...._..... ....... .... __..1J..~c9.?_~. ......_---'_.,--~"-~~..,~~~---........._......,~~..............._-,.._~.._~--..~...-....---.,_...~~._-~....-~-----~~~-~.,,'_.,,_.- Net Cash Provided (Used) by Operating Activities . - m .~_.".~-~----~~.._..._.."~__,,. .._~,_,_...._._..~._~_______...__, .__.".._."._.........._,..... '_^..~._._,,_..__.___A__"..__.~.___~.___....__~_ __ ""=",",,,-==,==-,==,,=,=~.....:=;_i!_:}.!) 1 ?L .Schedule of Non-Cash Investing, Capital, .~nd iin<!.~ing f.cti.yiti~~___..__...___._._.._.._.__..._.._.....___._~_..___ Cost of equipment under capital lease $ 1,495,000 New obligations under capital lease $ 1,495,000 3 -' MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE 09/30/09 AGED TRIAL BALANCE: ._!:~_~~.fIA~ CL~~S. ~"__.~ 3_~._.______.~j ::~2- ___.?J.:: 90"___~____~!_~._120_..._._______~ 121 - ____.IOTAL '-11 I :ji 11,416140 290,801109,289 87,950 636,261 2,540,441 . MEDICARE ;0 I 56% 11 % 4% 3% 25% 35% :~_~~i;~~~~~~~-'~~~'- ,;J -~:-~.. 2 98, ~~ ~o 68, ~~ ~/o -----9, 2 ~ ~o ---'-'-"1 5, 2 ~~o 58, ~~ ~/o 4 50,3~ ~0 $ 360.936 130,835 80,297 58,001 279,775 909,844 % 40% 14% 9% 6% 31% 13% $ 627,320 26'1,774 159,711 113,117 489,416 1,651,337 % 38% 16% 10% 7% 30% 23% $ 302,241 361,452 319,475 235,172 404,392 1,622,732 % 19% 22% 20% 14% 25% 23% --------.-----.-----J--- 3,005,356-~~;52; ---~78,044 --~'~.518 -'-~~~8,266 --;~~~4,70~ TOTAL oJ 42% 16% 9% 7% 26% 100% l=---====__-=--=="----'_____.______-==-=='-'::==-.-z-.._._._=--===--.;....._===_ Bess COMMERCIAL PRIV ATE NOTE.- Amounts and percentages rnay surn to '+' or '-' 1 and 1 % of the total or 100(10, respectively of their particulal' category clue to rounding .AVEHAGE DAYS!N PATiENT ACCOUNTS RECE!VABLE: \ '. AUGUST SEPTEMBER GHOSS 5f3.09 Sb,78 4 MEMORiAL MEDICAL GEt-HER CAPITAL ACQUISITIONS FOR PERIOD ENDED 09/30/09 MONTH DESCRIPTION __0_- .______._~ 01/09 BED- BIRTHING SERVER REFRIGERt<,TOR SUB-TOTAL 02/09 03/09 04/09 ANESTHESIA SYSTEM STRETCHER - OB/GYN SUB-TOTAL IFETAL MONITORS (ONTY 3) CPSI - ELECTRONIC FILE MGMT SERVER-EXCHANGE SUB-TOTAL ANESTHESIA SYSTEM ... MONITOR SUB-TOTAL 06/09 MRI- HITACfll OASIS ROOM RENOVATiON CPSI - pac SITE liCENSE CPSI- CPOE ISERVER.INTEI~FJ.\CE ENGINE ISUB-TOT/\L OliOS) T SYSTEM ... ELECTHONIC. L.ICFf\ISE SERVER .. CEr~TRAL ST/-\TION EKG M!\C'S5C10 SUB..TOTAL celO~i TABLE. SUR.GICAL LEASHOLD!MPROVEMENTDOOR SOFTWN\F LICE':J-lSf: SUB..TDTAL 09/09 epsl ... CUENT\!\!.AF<E SITE L!CI::I\JSE SUB.TOTAL I IH)TAL. i ~~O::::N~t.BU~DIN~ I-=l~= SURGERY 08 08 'VARIOUS IT ISURGERY I MRI IMR' VARIOUS 1\'I\P1nl J':~ 1,,-\, \. ,~' _. '\..J liT I I IE:R III....' I I\.JL, 'IC' '\(.)-1."1('.' ..,I-'or \ ..J '.) I I ISUF{C;EF<\{ PT ER I V!\RIOUS 5 EQUIPMENT TOTAL $ 16,055 8,420 8,213 32,688 $ 32,688 32,400 _~~_ 5,679 _ .______ 38,079 38,079 36,313 :==i:~ -=--=_ 4H!~ 1____48~ 25,257 _.._w._",~_~__.w_,_.___.______,___ ~.,_w.,_~".~,__~,,____ 25,257 25,257 r---..-------- --.--- '! .495.000 , $ 276.608 .. I 43,400 I I 30,380 l---. __._.___.._____.L._........_.~,241 _ t.". ..... ...-..?:?~,?9.~.,I-.- ..J..!.21i\Q~J.._ .__._......_.I.L~~~~,~;2.f) i i I 75,000 I I 8.005 I ~__..- .._..._..:.~:J:-.:_:::- _:_:_~~L~.~;. _ I I '8 ',1'1 I l:::::~:;L:.:.:~~m-._.Q!,5}@ i I I I:::::~~~?::::::~~~j~---;~~:- c,"".~"'"""'~""':::,::::_~~;,..._~.I=,"'"",-=';:....~ . (_--==~:=--..., ::.:::;;:.~J...:::;,,: 70.00 60.00 50.00 CI) >- IV C _ 40.00 o ... 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(lUiJ;, I'; ()()U .l\! .tE:,;,\X )~:}~l-tl.;.~ ,:'~:; i"j .:1 .c~ "1,(' '::'rit.:.iY,:~~ir: ""fl UJi;:ehl~, }:F.,t\)}j!:\~iVTj,:, i 6i:; ;f/.,)}.. :'iL::.r: ~'l : ff::PJ:,~; j"i:f ti'\'~, .'.':'.:'; " '., .i.. .:J i'~ .':,~ i j '~tl(~ 00 '~;rr(~Tth(;), '~,v.~j)'j'(:\ til\?:..; ^ ~J U ,~(; T L\)~J) \!D\I~:i!~.n ':; ~ : f; ;, i!,ljU,!I~( iiJ!,i,'!: i)JIT~n:l~UHJ:, 'tc~:r;'~'!I.B-,ti;I,(n 'j;~J{;U;.r:iY P()(',j;:' Dr: "!i~,l;COH >:!W 6~{~;~ i';.;) '~~E(;TCNr.:L: \,.:j.\P\.:: 'if'. .q,O.:rl,f\1 DANi'j:;' ...... !iI1 I~:tJ:n.J. n,~.}~n~-y '.- )C :!~.{)L::C)-,:;A, ?:,?;VYi\i 'j i :: .: :.... , i.J ~1 ~:.. -, 1:- i?f:.c,;:~; ;:~,r/'jG{!.::.1.: 14 RUN Di\.T'E 10nO/09 TIEE: 13: 42 '1'i tle . DIR rLhNAGED CARE!AP ~. ""RVISOR- FURCHiCS -,'I'ERED NURSE REGIS'fERED NURSE DEPARUIENTJI.L f\SSIST CS TECH o R TECH (CERTIFIED) IHAGING TECH DIRECTOR PFS !>.SST PURCHJI.3nJG N]EN CUSTOHER SER HEP (,NA SHIFT SUPERVISOR SHIFT SUPERVISOR PATIENT ACCT SUPERV. RN Ie-EIl-RH DIRECTOR OISHI'IASHER o R AIDE RN ES AIDE ER/OP CLINIC Ul1 TRAH HEGIS1'ERED NUFSE A.H. SHIFT SUPERVISO .REGISTERED NUESE R..1\J i PACU SUPER\/I. SOR UNIT .!4I\NAGEH ADMIN DIR CLINJC ,Sf\V \ [-n,_ ..,.t~I(!'Y SUPERVISOR CARE PROGRAH COORD REGIS'I'ERED NORSE OR NURSE IjANAGEF EDUG\TION DIRECTOR ADNINISTF ASSTS'i'ANT RN CEH1\IFIED NURSE h.IDE: UNIT SECRET'AHY PA YROLL CliERI\ REGISTERED NtlP-SE LV1~ REGISTERED NUES8 REGISTERED NUPSE Pl~i REGISTERED NURSE LICENSED VOCArr'IONAL liB NUESE t:DI1INISTFJ;T REGISTERED NURSE PATIENT nEC. COOH. LVI~ LVN I,DHINIST !'..sSISTp]I)'T L\lN UP Ix ERED NURSE ir,SHORIl\), HFDIC!\L CENTER DEFAULT Fom1AT .FRO~;1 D8019 P;~GE TotGross 3513.60 3046.40 7358.94 4260.81 2360.95 185440 2158.45 667.34 4670.68 1'727.00 1728.17 2070.70 1781.33 2229.44 2517.50 59'10.86 1417 S9 1370 07 686. 19 1324 80 5428.55 1.7150. g/l 1826.97 4533.63 6267 16 5216,35 21n7? 60 464,45 21.64.00 100,)~) 5128 ;~5 636"J. "J3 :)14::' < 4:1 ~r~.8'7. 20 Ii 0 1'00 !940 :;5 180 j:.i 34J.13,96 6078,00 3175 OJ (;640, ~] 361:,,11 2450.5') Ij836 n 2986,oe EOOL}.29 5971,1~,(1 1906.16 283'/.55 207], 68 10'13 60 2767.80 1754.32 4810.4.4 15 FUN DAtE: 1.0/:1.0/09 ]'~IHE: 1.3 ./J2 Title RN SU PERiJI SOP. Lv~iSCRUB NURSE/OPFI CNil. 1N1'1- phnT REGLSTERED NURSE REGISTERED NURSE LVN LVN RN CASE Mj\NAGEH DIR HUKAN HESOURCES DIR BUSINES/FUND DEV MEDICAL SONOGRAPHER REGIS'f'ERED NURSE RADIOLOGICAL TECH RAD TECH H'l; HLT LfI.B DIREC'rGR LAB ASSI S'T'AN'[' MEDICAL LAB TECH LAB SECRETARY 11'[' REGISTERED NURSE WI' P'l' TECH II PT ASSISTANT' PT TECH II ~rRANSCHI P'T'IUNI ST; PL.~l~lr UPS SUPEH\lTSCR DIRECTOR OF NUn3INC TRANSCRIPTIONIST CHAHGE 1(1)\,STEE }\I'"jl\LI:,:: REGIStERED N1JF:SE RN RN RN REGISTEI~ED NUTSE: REGIS'rr~RED NUl~SE NURSERY SUPER'nSCJi( REGIS'T'EHED Nm<~'E REGISTERED NOH[~E QI/DR DlRECi'Ol\ L\jN HIS iRIS TECE RN CERTIFIED NUR~iE ?dDE CERTIFIED NUR:;f AlDE UNIT Hl\Np,GER RN REGISTERED NUf6E SUPERVISOR LVNiF;PhT REGISTERED NURSE RN CERTIFIED NUF\::;S AIDE LV}) HEHORII~L 1','lEUJC(i\J.., CI?NTEF DEFAULT F'CEHAT FROB DB019 F'1\CE :rotGross 6043.10 2917.89 1565,78 303G<~,i 6479 75 5604 :10 3641.10 3445.20 4663 00 3897.60 4172 gO 5670.36 4517.77 4854.54 1050.40 734.98 796.13 5131,28 2212.10 4:390 (H 1920 29 1:18/;t),66 627'1, :)0 487C.88 16:1.7 1.2 4499 :13 '! S7 J..; l:l.):i i I 4691.. 'in :S6H:} 80 2249.10 ;:():j6.6'i ,,+'12:> Of.. /J276 34 52~i6 9f: f! 12.63 {~6(U 4 ({"!7 . .:~'J 4.702 )tJ 5153, ~)i:.) 6~)2~J I~ 't 4J.8H. gC~ 1918 ~)(~, ~2 () (; ') , ~l ~.! 'Sil 26 6J9.4~~ L696, rJ 6294.75 6409. D~~. 3583.2:) 3474,74 Lj'j6HY; tJ(201) 71 14'i3.49 129'.00 16 RUN .GATE: i.O/20/CS 'TIHE: l3: !l:~ Ti tIe O.B. UNIT lW.NAGER <;'rERED NURSE REGISTERED NURSE LVN LV1~ RN CERTIFIED NORSE AIDE Rhi \.\., REGISTERED NURSE RN LVN RN LICENSED VOUTIONAL REGISTERED NURSE REGISTERED NUF.SE RN ES AIDE REGISTERED NURSE REGIS'tERED NUR~;E L'vl~ o R TECH OR SUPER\/LSOR RN TRAJ~SCRI liT I O:t..1I ST l.,VN PRFSCHIF.CION CI.IFI?Y ~lERE:D NUH::::F~ (\"...~ER LVN OF' C()ORDTNAf.r01~ HEGTS'l'ERED NUPSE HEGIS;rEF.ED NUFSE REGISTERED J.\nJRsr~ ER r)lYI' PT A,(.').': 'J. ,('.;:"('/\'b/i; CNA EE i,)0:1.. FJ' t<1S J ".:~;rATrr ER OUT. PT l\SSTS'TANT RN }!EmOL TECHNOLl": Sf wr '1'ECH .~)U PH NT HEDIC/\L LAB TECH HEDlG\L LAB TECH LAB J\SSISTAI~T }iLT LJl.B ASSIST-A.NT HEDICAL LJ.lJ3 IT-Eei-! l.AB ASSIST'i'JliT MB l\SSIS'fi\.N'T ~\DIOLOGICAL TECH RADIOLOGICAiJ TECH R> 'l,OGICAL TECH K "OGICAL TECH REC:Er'T / SECRE'T AP.Y !1EMOHIlJ.L i1EDICAL CEmSH DEFWLT FORHA.T FI@! D5019 PAGE ;rClGro.ss 5962.74 3904.89 257181 1603.00 :1.80.50 21 ,... 5150 88 210:,.40 2102.75 364.50 6313,60 2443.88 807.13 2009.25 /1643.')9 4360.87 5668. 10 Ll79 88 4849 ':q J" 5035 50 4171.85 .22S8.6U <1901,31 2413, :)C :,-':J94.28 3500.14 i 6,j 0 _ 97 4690.g9 ),206, ;-;"; 1508,:.<~ "L99B j~ dOh 6:.;, )~)02.f)6 "799. ')) (l4. 8 . :'~:(j 1)26.6J 11 or). '.iO ]. 1. 90. tl~; ::;88:1.. 70 Inn. 't i ":;869, G.!, ::1831 94 359:3,::,} .~,029.76 788,BB 1]83, 7~, ,Si6n ",51. 7'., 1680.84 1908.96 4550 80 4033 91 4373.72 364.50 1948.98 17 RUN DATE: 10j2Ci/G9 TINE: J3:c]) 'l'itle DIRECTOR-~\DIOLOGY RADIOLOGY SUPERVISOR RADIOLOGY TECH RADIOLOGY TECH RADIOLOGY T'ECH. RADIOLOGICAL TECH CLERK RADIOLOGY TECH LVN-CPhT REGIST PHARW.'.Cr' TECH PHARHACIST REGIS'rERED NURSE P'f TECH I I ASS'f PHYSICAL TriER P1' SEC/RECEPT'IONIST prf TECH I CNA/OFFICE ASSISThl'iT CIHCP COORDINATOH CODING SPECIl\LIST' TRANSCRIPTION LEl,Di;:R HIH DIRECTOR REGI 51'RATJ ON CLERK TFJ\NSCRIPT'IONIS'I' OUPhTTENT CODEr~/I(!.)J: p~) COOK L!\B ASSISTArl'f FOCJD ,SERVICE \;,JC,RF{}' CERTIfIED NU}~SE !\TnF D1 SH~'.lA.sHEH DISH\'!t-,SHEP HOSrpESS DIRECIT'OH OF UJE:rAF:\ GROUNJJSKEEPE/ P /\ J. NTEP t'JA\j'.jT (JPS SPE( Ud.~TSlr FLOC!? TECH OJ!\ ES HANJ~CEH DIP OF PLANT SERV,iC? ES AIDE ENVIHO SEnti /d.Tl"!::: :/D/!J? HOSTESS E,S, p,IDE E .s AIDE ENVIR0 SERVICE ].\T})}? FLOOH T'ECBN I f:~ I ~\FI .~TDE ENVIRO SEE') AIDE ES AIDE ES AIDE SECURITY OFF'ICEH SECURITY OFFICEE SECURITY OFfICER DIRECTOR MC/MC SECTION LEADER CASHIER/SWITCHBOARD MEl1Cil!Ii\L ,'lEDI(',l:;L CEI{I'ER DEFhULT' F'OHM1\lr FPOH DBO.'J.9 Pl\~GE TctGross 6413.88 5968.26 4352.10 3915.96 1255.50 1050.40 1164 32 3J.59,60 2338.75 7.794.44 10400.00 5301.22 1499.07 3866.36 2042.26 513.59 1 7J:U 2 1866.24 2662.40 2630.10 3115.20 77[1. :~7 H03,85 ",~ l..J '7 60 1501..29 J.744, 7~'; L~49,6B 1774 ;; 4 1108. 1.1:) J. 093 .'3 ~.) :l3:~,O,d,~ 3460.80 :2;; () ~i (' '"! 27~~:'), 4~; (\~ 7 , r)!~i J. 'j? 2 , ~) I) 22~l1 6~: 4:.)10. /:1.0 !. ~3!)6. 3S i.j 68, "} '1 1.19!i. 79 1.3158,4:: 1353,51 J.444.97 1.399,86 j.373.7~~. J.25f3.911 1131,90 :1.1~)6.2~l 1725.16 28~i. 64 329.33 11975.00 1907.65 1423,58 18 RUN DATE: L 0./ 20.10 ij TUIE ; 13;12 Ti tle UNIT SECRETARY r . E:CTIONS CLERK lCTIONS CLERK REGISTRA'TION CLERK INS FOLLO\ti UP CLERK REGISTRATION CLERK .TNSURjU~CE FOLLO\/.,i UP INSUFUiNCE COORDINATE RN REGISTRNI'ION CL8R1< REGISTRA.TION CLERK REGISTRATION CLERK urN SECURITY OFFICER ROI/RI'I'/DC CI,E1\K l1EDICAJD COORDINATOR INN REGISTRATION CLERK RADIOLOGY 'I'FeE EE aU'T PT ASSIS'PANT REGIS'l'PJ,'!'ION CLERK REGISTRATION CLm~K REGIS'rRl\'rION CLERK ,sYSTEI\1 SPECTl\,LT,ST l.n~Irf' CLEHK/J.\C.r:I\ ITY DIRECTOR OF' I']' {jYS~ITH ANALYDT \ ~... - I DIE MJ\'T'EFT~\X/.) j,'!C1'YT (jrand tota.1 s Total Jines ~ ill HB110RIAL l~EJ)TC:AL CENTER DEFAULT FORHAT FROH DB019 FAGE ~) TotGross 2168.10 1405.56 1072. 50 1263.77 131.4.80 149190 157120 1770.20 4026.68 m.19 1195.55 [260.08 2283.7f) 1532.71 2160.89 1718.75 1964.;26 1389.06 2100.80 1741.71 736.84 1552.57 14.48,02 . 4183 69 1609.74 260iJ.Ci6 4002.86 L0216 OCi 66!:14.40 3769.([1 (<7412 63 19 CIHCP MONTHLY FINANCIAL/ACTIVITY REPORT COUNTY NAME Calhoun F<EPORT MONTHIYEAR ...__ SepternlJer-2009_.. I. Application I Case Data CASES ~~~~P~O~D~~~e~.~~~.~--.-.-.=-..~.---- ;.2--.--~ 2. Applications Denied During Report Month ------=--t~ ~__= 3. ~~ C~~!::~ied During Repoi! M.0~~~ ~~-,==~.~~=_t=_~ ?2 .. _ __=, II. Creejitable Expenditures During Report Month Y_'H ~=""""""~~~=""""".....~~. -~._~. .:\=w.,...."'-.,.~~"""'-..."'''"'"'''''''''''''''''<=~-=:c.='''''''''',,.=='''''''''''===I<>C--==.'''~.,,.~...,.~.... _... =..=.t:l';!"'~ :Ic_~"",lcian Services _____~~______ ____h~______....e,495~ ~;:::~~~:~~~:~~-~~:::=:==::::-::::Jt~:::_-::=:=~::::~~~}!!i .~...._~..--_._---------_.._---:------_._-_.-_.~-.---_..--..--..---.-.---.---..... --.---....---...-.-...----.-..-....-.-+--.:------...------.--.-----.---..-.-..... --- .--.-----..-....--........--..-.:.-.~--_=.~---i ~) Laboratory I X-Ray Services I $ ,c::,Ci31.b9 I -~.__...-_,.~~-~_._- -H-____~_.__~____"_.__.___~_'"__.._"._.._..,..._v______.^..."..... .__.~.-..- .......,...-> .._, ~.-.,,-_....'wh'''.._.._..l~ .-:" -_.. """'''-.~ "...""~" _h_..V~~._~~_..,.n...."..~._.. ,.... .....".....,...".._..~.~..,___~.,._,_~...'_'_'h~' '--1 6_Skillecl NursingFacility Services .. ... 5; .. .. . . . ... ." .........>-,',..".~....._._,..".~"~._...--,,...~..~- .. ......--..--........., ... ..~...- ",..~..,.._.. .~..y ...,_..~.........",~...__.~.........- ~ . - -.., ~ --.- ~ - ~ ~^- ~ ~ - -, :~..<<.., ,-, ...~}~g~~i~J.:~~ PE2~l.r;.1~.r~<!l:LT2E[:~-:_, .. -""'^~,,-,L~_--.,~,=,_, ,=". " "'~~=,,=,=" "". _....J!~~~~~~={~J F"I.SCAL YF/\F< TOTi\L ,) 1 CJ 439.51 f1r '(.{; 0+ U \ \A.Js\.J.....t c.,t,~) !-/J tfl(J'.._t1>iI!,.A--f..., -'.-..,-...,-~-~.-,--~._,-.-.,...-_....--~.-.~~.-.....--.~..__...m~_.~..h._'..____~__...uu_.__~.._......____~.__.,_.__~._."._..,._.. i 0/14/2009 Si9nature of Pf)rSOn StJbrnitting F(eport Date [~~~~~~i~~ _~~~~t~ ~~-~~=~- .=== ._ "~,~~~==~~~~~==:==~::~~~.,:~:~=~~=.~!H9.E,f2.;~~~iJ 20 AWARD BID FOR MEDICAL SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR THE PERIOD BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010 AND AUTHORIZE COUNTY JUpGE TO SIGN CONTRACTS: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to award the Sid for Medical Services for the Calhoun County Adult Detention Center to Coastal Medical Clinic for the period beginning January 1, 2010 and ending December 31, 2010 and authorize Judge Pfeifer to sign contracts. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. z o ~ :J m ~ c - m I en ~ IIJ I- ~ Z :J o U Z :J o J: .J <( U Q) Q) ~ - ~ c<) - .... c<) Q) .... ~ .m co .l:: co s:: 0 .l:: CO 0 CO Q) CO '0 .... Q) Ow Q) .... >- a. Q) .l:: 0 a. a. 0 0 "C Lri 0 Q) Lri I/) ..... s:: ~ ~ g s:: s:: Q) Q) .l:: .l:: >- - ~ - .0 ~ Q) ~ ~ Q) ~ Q) Q) Q) ~ ~ ~ .... .... Q) .... .... Q) a. Q) Q) a. ~ a. 0 a. I/) I/) s:: s:: - ~ 0 '0 0 0 ~ ~ ~ N '0 CO ,m ~ == 0 ~ :::l - :::l - .9 I/) I/) I/) C") s:: - s:: I/) 0 'w 0 ... I/) - U 'S: U CD e 'w .c 'S: .... Q) -.:t Q) E :::l s:: 0 .... s:: ell N 0 0 - :::l 0 CD .c O.l:: .l:: I/) c<) 0 .l:: 0 a. ~ .l:: a. (,) - .... Q) '0 Q) ..... Q) .... CD c E Q. Q) .. Q) ~ C ell I- ell E a. '(3 :::lo .c :::l I E~ Q) 0 E 0 Q) .~ ~ 0 ~ 0 C ._ 0 Z '2: Lri s::O u. > u. - as .c .- LO ~ N 0 0. ~~ c<) .... ~ c<) N ~ - ~ ca ::J C ca .., 0 .. Z en ,... C ::::i en 0 00 ,... ,... ii: :ci!::EI->< w 00(1)1- 0- CZc(c( I- w:5zo 0 ::Eo:::-c( ~ 0::: ""c(~~ W e(LI.-.... I- 1-0> Z C (I)::EZI- 0 C c(::E 'I"" 0::: as 0_00 0 01-,...0. 0:: IJJ I- Z IJJ U Z o i= z IJJ I- IJJ Cl ~ :J Cl <( ~ Z :J o U Z :J o :c ..J <( U I U) llJ U :> 0:: llJ en ..J <C U - o llJ ~ -I (J) o o s:::! N s:::! ..... ..... ..... Q) C> CO a. ~ z :::> o u z :::> o J: .....I <( U l' -": CALHOUN COUNTY. TEXAS BID SHEET - 'MEDICAL SERVICES I INVITATION TO BID BIDDER COASTAL MEDICAL CLINIC ATTN: DM MCFARLAND MD 701 N VIRGINIA ST PORTLAVACA TX 77878 BID ITEM ~MEDICAL SERVICES I PERIIO FROM: JANUARY 1, 2010 PERIIOTO: DECEMBER 31,2010 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: HONORABLE MICHAEL J PFEIFER, COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORT LAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID-I MEDICAL SERVICES BIDS ARE DUE AND WILL BE PUBLlCL V OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDAY, NOVEMBER 5, 2009 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, NOVEMBER 12, 2009 THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. THE SUCCESSFUL BIDDER MUST PROVIDE CALHOUN COUNTY WITH A CERTIFICATE OF INSURANCE (NAMING CALHOUN COUNTY AS AN ADDITIONAL INSURED) FOR GENERAL LIABILITY ($1,000,000/$2,000,000), WORKERS' COMPENSATION (IN ACCORDANCE WITH STATE LAW) AND AUTO INSURANCE ($100,000/$100,000/$300,000). BID ITEM: MEDICAL SERVICES DEPARTMENT: JAIL ---------------------------------------------- SPECIFICATIONS: MEDICAL SERVICES SEE ATTACHED GENERAL CONDITIONS OF SUBMITTING BIDS TO CALHOUN COUNTY, TEXAS SEE ATTACHED CONTRACT FOR MEDICAL SERVICES The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer or Bidder, and that the contents of this proposal or bid as to prices, terms or conditions of said proposal/bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this ,I _SlNAIURE~~~fiO PRINTNAME:\\ tv-. fJ\.c.. ~c-,,\ o-..~ OATEOFBII: "\r'J..S-DC{ TELEPHONE NUMBER: .~ ~ \ - ~ ~ ~ - ~fS ~I.o PLEASE UST ANY EXCEPTIONS TO THE ABOVE SPECIfICATIONS: Thursday, September 24, 2009 BIDDER COASTAL MEDICAL CLINIC .. CONTRACT FOR MEDICAL SERVICES Calhoun County, a politi<\al subdivision of the State of Texas, (herein the "County") and '\': "" fJ\e- t:-a... r \ ~ ^' ~ , a Licensed Medical Practitioner in the State of Texas, (hereinafter the "Service Provider"), by this agreement and in consideration of mutual promises set forth below have agreed as follows: ARTICLE I JAIL SERVICES 1.01 SCOPE OF SERVICES: The Service Provider will, upon referral from the Sheriff's Department (hereinafter referred to as "Jail") treat inmates located in the Calhoun County Adult Detention Center facilities operated by the Sheriff's Department. Treatment may occur both within and without the physical confines of the Jail facilities. Treatment shall include, but not be limited to, on-site medical care and/or treatment at least 1 to 2 times a week by a licensed medical practitioner. The Service Provider agrees to adopt and implement workplace guidance concerning persons with AIDS and HIV infection and to develop and implement guidelines regarding confidentiality of AIDS and HIV related medical information with regards to inmates being treated for any complaint. The Service Provider will use their best efforts to respond to an emergency situation at the facility when needed. The Service Provider will assist the Jail to comply with TB testing as ordered by the Texas Health Department of all new inmates to be completed before the ih day of their admission to the facility. 1.02 REPORTING RESPONSIBILITIES: The service Provider, once treatment has been provided, will also be responsible for indicating any necessary therapy, additional follow-up medical treatment or additional medical referral needed to a medical specialist to cover any inmate problem the Service Provider believes would require such therapy or referral. The Service Provider will be responsible for communicating thera.py or referral needs to the Calhoun County Jail Administrator, or the designated agent. Any pre-existing conditions shall be noted and reported. The Service Provider will document all treatment, need for follow-up treatment, any diagnostic tests needed, therapy suggestions and referral needs in note form and file the same in the inmate's medical file. If any inmate has a condition that requires isolation from the general population this recommendation shall be noted. Medical allergies or any special dietary requirements shall be noted. Prior to any surgery, the Service Provider shall consult with the Jail Administrator concerning cost and alternative payment providers. i J , . 1.03 ADDITIONAL SERVICES: Services to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, whether routine or otherwise, extended long-term medical treatment programs requiring more than a few treatments for a given malady, treatment outside the Jail for medical services provided at clinics operated by the Service Provider. Inmates will be taken to the Service Provider's office when practical rather than the emergency room. Prescriptions prescribed shall be cost-effective, and generics shall be used whenever practical. No sleep aids or narcotics shall be prescribed. ARTICLE II INMATE SERVICES 2.01 SCOPE OF SERVICES: The Service Provider upon referral from the Jail Administrator or Licensed Vocational Nurse (hereinafter referred to as "LVN") shall treat inmates that are incarcerated in the Calhoun County Jail. Services are to include consultation and/or assistance of/with a L VN and/or the Jail Administrator. Consultation may be by phone or on-site. Consultation is to be diagnostic in nature to determine possible medical malady and appropriate medical course of action. Also, the Service Provider will provide physical examinations on site, as requested, within the Infirmary at the Jail when phone consultation does not seem appropriate or prudent to solve an inmate's medical dilemma. A licensed nurse shall be provided at the jail at least 3 to 4 times a week at a set time of day so the medical needs of the inmates can be satisfied as required by the Texas Commission on Jail Standards. A licensed medical practitioner shall make a minimum 1 to 2 visits to the facility per week to treat/see inmates. 2.02 PROCEDURE: The L VN will routinely on a daily basis handle medical sick call in the Jail except when it is beyond their expertise. When medical concerns of inmates is beyond the ability of L VN, phone consultation with Service Provider will be initiated. If phone consultation is inadequate in the opinion of both the Jail Administrator and L VN, on-site medical consultation will be requested of Service Provider. 2.03 ADDITIONAL SERVICES: Services to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, extended long term medical treatment programs requiring more than minor intervention, testing at the Service Provider's clinics, x-rays, physical examinations, lab work or emergency medical treatment in an emergency room, hospital care and therapy as deemed appropriate to solve an inmate's medical dilemma. it ~ 2.04 REPORTING RESPONSIBILITIES: Phone consultation will be documented by L VN in inmate's medical file. On-site consultation will require Service Provider to provide case notes in inmate's medical file. The Service Provider will inform the Jail Administrator or L VN during consultation of the need for testing, x-rays, lab work or emergency treatment. The Service Provider will communicate in writing with the Jail Administrator or L VN, the inmate's need for follow- up treatment or referral to a medical specialist or relocation for medical treatment, which communication shall be made part of the inmate's medical file. ARTICLE III FEES 3.01 PROFESSIONAL FEES: MINIMUM 1 to 2 VISITS TO FACILITY PER WEEK BY LICENSED PHYSICIAN Physician Charges: $ 51> \)~our = Hourly Cost '3 Free Telephone Consultation(s) per week then $ \S9'" / = Charge per Telephone Consultation L VN Charges: MINIMUM OF 3 TO 4 VISIT(S) TO FACILITY PER WEEK $ ~~Hour = Hourly Cost ~_ Free Telephone Consultation(s) per week then $ S-O / = Charge per Telephone Consultation This Contract shall begin January 1, 2010 and end December 31, 2010. Charges for any outside-the-Jail treatment of inmates at any clinic operated by the Service Provider, or a physician's certificate related to a mental health commitment, or treatment of an inmate at a hospital emergency room or for any unusual diagnostic charge, laboratory charge or physical exams, or extended treatment program made under this contract will be either billed by the Service Provider as provided below, or by the independent laboratory or facility that provides such service. 3.02 BILLING: The Service Provider will submit an invoice monthly, within 15 days of each contract month. The Service Provider will bill Calhoun County Adult Detention Center using his/her standard Invoice for Services for the herein agreed fee. For services not covered by the Service Provider's agreed fee, the Service Provider will invoice Calhoun County Adult Detention ii '. Center using his standard invoice for SeNices, showing Date of SeNice, Inmate Number, Test or SeNice Performed with itemized costs for each , and Extended Total, at his standard prevailing prices, which shall also be stated on the bill. Calhoun County shall pay for seNices monthly after the bill is approved by the Auditor's Office and Commissioners' Court. Commissioners' Court meets the second and fourth Thursday of each month. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 pm in the Treasurer's Office the Thursday before each Commissioners' Court meeting (meetings are subject to change). No payment can be made until Commissioners' Court approves bills for payment. ARTICLE IV ADMINISTRATION OF CONTRACT 4.01 TRANSPORTATION If the SeNice Provider has assessed that an inmate needs to be relocated from the Jail for medical seNice of any kind or for any reason, this assessment will be relayed at the earliest possible time to the Sheriff, Jail Administrator or his agent, so that immediate action can be taken. The Sheriff's Department shall be responsible for initiating any paperwork which may be needed to re-Iocate or transport the inmate for such treatment and for the transportation to an appropriate facility. 4.02 ACCESS TO FILES: Once an inmate has been referred to the SeNice Provider, the SeNice Provider will be allowed to have access to that inmate's personnel and medical file. Additionally, the SeNice Provider will have access to the medical screening documents used by the Jail staff and L VN to access an inmate's medical history and potential medical concerns, if such records are not part of an inmate's personal or medical file. A written request for such access is not required to be filed with the Sheriff's Department. Under ordinary circumstances, presenting an inmate for medical treatment will be evidence of the authority for access of such records by the SeNice Provider. 4.03 SUPPORT: While on-site, the Jail Administrator shall be responsible for providing the SeNice Provider with any reasonable support, assistance or security that may be requested. 4.04 PATIENT ACCEPTANCE: The SeNice Provider is under no obligation to accept for medical treatment an inmate that the SeNice Provider deems inappropriate for treatment, however, it is not anticipated that this would ever be likely in the course of this contract. '. ARTICLE V INSURANCE 5.01 Each party to this agreement is responsible for maintaining their own liability insurance and worker's compensation insurance, and each party will provide proof of same to the other party on request. The Service Provider shall maintain during the term of this contract a malpractice Insurance policy and a General Liability Policy naming Calhoun County as an additional insured while providing services at the Calhoun County Adult Detention Center, 302 W. Live Oak St., Port Lavaca, TX 77979. The Service Provider shall provide a Certificate of Insurance for both policies which shall provide for a fifteen (15) days advance notice to Calhoun County of the cancellation of such policy. ARTICLE VI INDEMNITY 6.01 The Service Provider agrees to and shall indemnify and hold harmless and defend Calhoun County, its officers, agents and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of any kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or any breach of contract arising out of or in connection with any work done by the Service Provider pursuant to this Agreement. ARTICLE VII INDEPENDENT CONTRACTOR 7.01 In all activities or services performed hereunder, the Service Provider is an independent contractor, and not an agent or employee of Calhoun County. The Service Provider, as an independent contractor, shall be responsible for all medical services provided and medical decisions made pursuant to the terms of this Contract. The Service Provider shall supply all labor required for providing of medical services as required herein. The Service Provider shall have ultimate control over the execution of the work under this Agreement. Calhoun County shall have no control over any decision, recommendation, or action taken by the Service Provider pursuant to this Contract. 7.02 The Service Provider shall retain personal control and shall give his personal attention to the faithful prosecution and completion of the services contracted for herein and fulfillment of this Agreement. ", '. '.- ~ -' ARTICLE VIII LICENSING I ~, I~ '~ '\ !- '\ "" ,~, 8.01 The Service Provider is required to maintain all applicable licensing permits to practice medicine. Further, all permits to or certification necessary to operate the Service Provider's clinics shall be maintained. Copies of any applicable licenses are to be filed with Calhoun County. ARTICLE IX DEFAULT 9.01 EVENTS OF DEFAULT: The following occurrences shall be considered events of default: A. Failure to maintain license to practice medicine or any restrictions being placed upon such license by the State Board of Medicine making the providing of services hereunder impossible or difficult. B. Failure to maintain all permits and licenses necessary to keep Service Provider's c1inic(s) in operation. C. Cancellation of Service Provider's medical malpractice insurance. Upon an event of default, Calhoun County may terminate this Contract on three (3) days written notice mailed by certified mail, return receipt requested to the address listed below. ARTICLE X GENERAL PROVISIONS 10.01 VENUE: The venue of this contract is Calhoun County, Texas, and this contract shall be governed by and in accordance with the laws of the State of Texas. 10.02 TERMINATION: This contract may be terminated by either party upon thirty (30) days written notice. Such notice shall be mailed return receipt requested to the non-terminating party at the addresses listed below. " "'" '\ APPROVE SPECIFICATIONS FOR LEASE OF COUNTY LAND FOR SHREDDING, MOWING, WEED CONTROL, FERTILIZING AND BALING HAY. BIDS ARE DUE MONDAY, DECEMEBR 14, 2009 AND CONSIDERED FOR AWARD ON MONDAY, DECEMBER 21, 2009: A Motion was made by Commissioner Lyssy and seconded by Commissioner Galvan to approve the Specifications for Lease of County Land for Shredding, Mowing, Weed Control, Fertilizing and Baling Hay. Bids are due Monday, December i4, 2009 and considered for award on Monday, December 21, 2009. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA V ACA, TEXAS 77979 (361) 553-4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDITORS OFFICE ~ PEGGY HALL DATE: November 18,2009 RE: AGENDA ITEM - November 23, 2009 AGENDA ITEM MONDAY, NOVEMBER 23,2009 ~ Consider and take necessary action to approve specifications for lease of County Land for shredding, mowing, weed control, fertilizing, and baling hay. Bids are due Monday, December 14,2009 and considered for award on Monday, December 21, 2009. Agriculture Lease Agreement THE STATE OF TEXAS COUNTY OF CALHOUN COUNTY This real estate lease agreement is made and entered into on the date last signed below by and between CALHOUN COUNTY, TEXAS (hereafter called Lessor) and; ( hereinafter called Lessee), and in consideration of the premises hereinafter set forth, do hereby agree as follows: Leased Premises: 80 acres more or less contained in 91.94 acres of a 174.93 acre tract know as the Langdon Tract and described in Deed from Patsy L. Johnson to the County of Calhoun dated April 5, 1976 recorded in Volume 296 page 822 of the Calhoun County Deed Records said land generally being located approximately 4 miles Northwest of the City of Port Lavaca on the east side of US 87 and one mile east on Westerlund Grade Road to Old Landfill Road and the property is enclosed at the South end of Old Landfill Road with a cyclone fence. Use of the Property: The use of the property is for the purpose of shredding, mowing, weed control, fertilizing and baling hay. There shall be no consumption of alcohol or other prohibited substances on the property. All baling operations will be done during regular operating hours. No gate key will be provided. Term of the Lease: This lease shall be for a term of five (5) years. Maintenance of Property: The land shall be fertilized with a blended fertilizer with a minimum rate of 100 Ibs. per acre once (1) yearly by lessee. Mowing and weed control on the 80 acres will be maintained by lessee on all areas to be cut and baled including fence lines and ditches surrounding these areas. Lessee is to make sure that the grass on the leased premises is growing well and shall make immediate repairs to any areas that may be damaged, rutted or destroyed during his use of the property including but not limited to his cutting or baling operations. Mowing and maintenance of the southerly ditch fence line and working area of daily operations of the Solid Waste/ Recycling Center will be done by Lessor. Upon completion of each baling cycle, all bales must be removed within 30 days. Insurance: Lessee shall provide Calhoun County with a Certificate of Insurance (Naming Calhoun County as an additional insured) for: . General Liability ($1,000,000/$2,000,000) . Workers' Compensation (in accordance with State Law) . Auto Insurance ($100,000/$100,000/$300,000) Rental: The rental for said leased premises for the term of this lease shall be the sum of $ per bale. Payments will be made upon completion of each cutting/baling cycle. Payment will be made to Calhoun County and delivered to the site supervisor of the Solid Waste/Recycling Center within 30 days of completion of each cutting/baling cycle. Assignments: Lessee shall not have the right to transfer, sublease or assign this lease in whole or in part without the Consent of the Lessor. End of Lease: Lessee, on termination of this lease, shall surrender peaceable possession of the leased premises to Lessor and shall deliver such premises to Lessor in good condition and like the condition of the premises at the beginning of the term of this lease. Upon termination of this lease, Lessor, its agents, employees or assigns shall have the right to enter the premises without notice or demand and to re-enter upon said leased premises and remove all persons or property there from. Default: If Lessee is in default in payment of rental when due, in default of any conditions or requirements of this agreement, or if Lessee vacates or abandons the property, becomes insolvent or files bankruptcy, upon any such event, Lessor may give Lessee written notice of the default and if the default is not remedied within 10 days after said notice, the Lessor may at its option declare this Lease Agreement to be cancelled and terminated. Lessee shall at once deliver peaceable possession of the leased premises to Lessor and Lessor shall have the. right to re-enter the leased premises. This shall be in addition to any claim for damages to the leased premises should there be any at the time of the termination of this lease be default or otherwise. Notice: Shall be in writing and to the written address for Lessor and Lessee given below and shall be deemed made when posted by first class mail with the United States Post Office. Executed in duplicate originals this the Lessor: Mike Pfeifer County Judge Patricia Kalisek Site Supervisor Solid Waste/Recycling Center Lessee: (Name) day of Address: 201 West Austin Port Lavaca, TX 7799 Address: ,2010. REQUEST THAT THE COURT ADOPT A RESOLUTION NOMINATING INEOS USA LLC FOR DESIGNATION AS AN ENTERPRISE PROJECT UNDER THE TEXAS ENTERPRISE ZONE ACT: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to adopt a Resolution Nominating INEOS USA LLC for designation as an Enterprise Project under the Texas Enterprise Zone Act. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. l I RESOLUTION No. 11-?1-?OOQ WHEREAS, the County of Calhoun (County) has previously passed the attached Order dated August 25, 2005, electing to participate in the Texas Enterprise Zone Program, and the local incentives offered under this resolution are the same on this date as were outlined in that Order; WHEREAS, the Office of the Governor Economic Development and Tourism (EDC) through the Economic Development Bank (Bank) will consider INEOS USA LLC as an enterprise project pursuant to a nomination and an application made by the County; WHEREAS, the County desires to pursue the creation of the proper economic and social environment in order to induce the investment of private resources in productive business enterprises located in the County and to provide employment to residents of enterprise zones and to other economically disadvantaged individuals; WHEREAS, pursuant to Chapter 2303, Subchapter F of the Texas Enterprise Zone Act, Texas Government Code (the "Act"), INEOS USA LLC has applied to the County for designation as an enterprise project; WHEREAS, the County finds that INEOS USA LLC meets the criteria for designation as an enterprise project under Chapter 2303, Subchapter F of the Act on the following grounds: 1. INEOS USA LLC is a "qualified business" under Section 2303.402 of the Act since it will be engaged in the active conduct of a trade or business at a qualified business site within the governing body's jurisdiction located outside of an enterprise zone and at least thirty-five percent (35.0%) of the business' new employees will be residents of an enterprise zone or economically disadvantaged individuals; and 2. There has been and will continue to be a high level of cooperation between public, private, and neighborhood entities within the area; and 3. The designation of INEOS USA LLC as an enterprise project will contribute significantly to the achievement of the plans of the County for development and revitalization of the area. WHEREAS, the County finds that INEOS USA LLC meets the criteria for tax relief and other incentives adopted by the County and nominates INEOS USA LLC for enterprise project status on the grounds that it will be located at the qualified business site, will create a higher level of employment, economic activity and stability; and WHEREAS, the County finds that it is in the best interest of the County to nominate INEOS USA LLC as an enterprise project pursuant to the Act; NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY COMMISSIONERS' COURT OF CALHOUN COUNTY: That the findings of the County and its actions approving this resolution taken at the commissioners' court meeting are hereby approved and adopted. BE IT FURTHER RESOLVED that INEOS USA LLC is a "qualified business", as defined in Section 2303.402 of the Act, and meets the criteria for designation as an enterprise project, as set forth in Section 2303, Subchapter F of the Act. 1 BE IT FURTHER RESOLVED that the enterprise project shall take effect on the date of designation of the enterprise project by the agency and terminate on December 1, 2014. PASSED BY THE COUNTY COMMISSIONERS' COURT of the County of Calhoun this 23 day ~oLNovember ,2009. '-'W.....~' "'.~, ~ -......*.. ,-.. ""'"" - ,/f" . ~ ...;~, , ~..~"-~. w ~;.~ ~~ f!f ,-.v_ .. "" -" ^" . J.. // ~ I :::~;;..,~:...- (SEAL) ~ , ''''\.~ 1.--- ~ if [ ',- '; ~ : Michael J. feife -. /' ~:-;... / ~.,.- . County Judge ~.. ~~ .~-- - ,~~ ,,./ ""'.~<I':4d; ~.""ll;!E ~TATE OF TEXAS "'...<I....~..........G'Ol:JNTY OF CALHOUN I, Anita Fricke, of the County of Calhoun, Texas do hereby certifY that the above and foregoing is a true and correct copy of Resolution Number 11-23-2009 passed by the County of Calhoun Commissioners' Court on this 23 day of November ,2009. (County Seal) ~~~ ~~ Deputy County Clerk THE STATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared Michael J. Pfeifer County .Tuop;e of the County of Calhoun, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office this 23 day of November ,2009. Notary Public, State of Texas .. . y commiSSiOn expires: 04-18-2012 ..c-:J ACCEPT $5,000 GRANT FOR THE OLIVIA/PORT ALTO VFD FROM TRULL FOUNDATION FOR USE BY OLIVIA/PORT ALTO VFD FOR NEW BUILDING: A Motion was made by Commissioner Fritsch and seconded by Commissioner Finster to accept $5,000 grant for the Olivia /Port Alto VFD from Trull Foundation for use by Olivia/Port Alto VFD for new building. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCEPT $2,000 GRANT FROM THE LOUISE S. AND W.H. BAUER CHARITABLE ENDOWMENT TRUST FOR USE BY THE OLIVIA/PORT ALTO VFD FOR NEW BUILDING: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to accept a $2,000 grant from the Louise S. and W.H. Bauer Charitable Endowment Trust for use by the Olivia /Port Alto VFD for new building. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PARTICIPATE WITH GBRA IN AN APPLICATION FOR A CALHOUN - SW, VICTORIA COUNTY REGIONAL WASTE-WATER PLANNING GRANT: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve participating with GRBA in an application for Calhoun-SW, Viq:oria County Regional Waste-Water Planning Grant. Commissioners Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor and Commissioner Galvan abstained. EMPLOYER SUPPORT OF THE GUARD AND RESERVE: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve the Employer Support of the Guard and Reserve. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CABLE ONE BUSINESS HIGH SPEED INTERNET SERVICE AGREEMENT AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the Business High Speed Internet Service Agreement with Cable One and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. \ \ \ ot"}r,,~O, . '! CA~ONE@ BUSINESS CABLE ONE BUSINESS HIGH SPEED INTERNET SERVICE AGREEMENT This High Speed Internet Service Agreement ("Agreement") is made this rday of ~V, 2009 by and between \' Cable One, Inc. ("Cable One") located at 1314 N. 3Rd Street, P~ix, AZ 85004 and -:c \' D."p ("Subscriber"), located at ~ \ \ S. 'A.,.,.... ~ ':\- - '\ o-r- ~ \.....c..v.. '- .. \ 1"\ "I , THE PARTIES AGREE AS FOLLOWS: SECTION 1: DATA SERVICES During the term of this Agreement, Cable One shall provide the high speed Internet service ("Data Service") indicated by Subscriber on the work order to the locations set forth in Appendix A (Premises) and fully described therein. SECTION 2: FEES In consideration of the equipment and services provided to Subscriber for the Term of the Agreement and as described below, Subscriber shall pay the following fees and charges to Cable One in the manner set forth herein. These fees and charges are subject to additional applicable local, state and federal taxes and service fees as required or authorized by law. Recurring monthly charges shall be payable in advance of each month of service during the term hereof. Installation and construction charges are due 20 days after execution of this Agreement. Any payment not made when due will be subject to a late charge ofthe highest rate allowed by law on the unpaid invoice. Monthly Charge: $ Other: $ Total: $~(p Modem Charge: $ Other: $ Total: $ Installation Charge: $ Other: $ Total: $ Construction Charge: $ Other: $ Total: $ SECTION 3: TERM This Agreement shall remain in effect for the period designated below and shall be automatically renewed for a subsequent term of the same period as the original term unless terminated prior to the end of any term by Cable One or Subscriber by at least 45 days written notice given to the other at the address shown herein (or such other address as is subsequently provided in writing). The monthly charge may increase in any renewal term. Subscriber will receive a minimum of 60 days advance written notice specifYing any rate increase for the upcoming term. / Month to Month: 12 Months: 24 Months: 36 Months: V SECTION 4: ENGINEERING REVIEW Activation of Data Service is subject to Cable One's engineering review for distribution availability by existing cable plant as well as review of other external factors and may'require additional fees. In the event Cable One determines that Data Service is not available to the Premises of Subscriber, this Agreement shall be void, and Subscriber shall be entitled to a refund of all prepaid charges in accordance with Cable One's refund policies. SECTION 5: INSTALLATION & MAINTENANCE OF CABLE ONE EQUIPMENT Subscriber hereby grants to Cable One (subject to any necessary governmental or third party approvals) the right to install all necessary equipment for receiving Data Service. Subscriber, at no cost to Cable One, shall secure throughout the term of service from building owners, managers, government authorities or any other parties any easements, leases, licenses, right of entry agreements or any other agreements necessary to allow Cable One to use existing pathways into and in each Building. Cable One Commercial Solutions Page 1 9/17/09 Cable One-owned equipment provided to Subscriber hereunder shall be maintained by Cable One in good operating condition. Such maintenance obligation-is contingent upon Subscriber notifying Cable One, in a timely manner, when repair or maintenance is necessary. Except for Cable One's maintenance obligations as set forth herein, Subscriber shall indemnify Cable One and hold it harmless from and against any and all losses, claims and expenses relating to the equipment provided hereunder to Subscriber, including without limitation, losses caused by accident, fire, theft or misuse of equipment. Subscriber shall provide Cable One with reasonable access to the Premises during normal hours for purposes of performing required maintenance. Cable One shall retain ownership of all equipment provided hereunder, including all data transmission equipment, drop and fiber optic material required to provide Service to the business. Subscriber shall not, directly or indirectly, sell, mortgage, pledge, or otherwise dispose or encumber any Cable One- owned equipment provided to Subscriber, nor shall it change the location of, tamper with, damage, mishandle or alter in any manner such equipment. Subscriber also shall not relocate Cable One-owned equipment within its Premises. In addition, if Subscriber decides to move to another Premises Subscriber shall notify Cable One of its move. Cable One will relocate the Cable One-owned equipment for Subscriber within Subscriber's Premises or, in accordance with Section 4, to another Premises; Subscriber acknowledges that it may incur additional charges for such relocation. Subscriber shall, upon the expiration or earlier termination of this Agreement, promptly return to Cable One all of such equipment in good condition (or pay the full replacement value therefore). If services are no longer provided to the Subscriber's Premises, Subscriber shall provide Cable One with reasonable access to such Premises for purpose of removing any Cable One-owned equipment. Cable One shall have no obligation to install, operate or maintain subscriber provided facilities or equipment. SECTION 6: USE OF DATA SERVICE AND EQUIPMENT Subscriber's use of the Data Service and equipment is subject to adherence to all relevant laws and Cable One's acceptable use policy where applicable. Subscriber shall not use the Data Service or equipment to directly or indirectly: (a) invade another person's privacy, unlawfully use, possess, post, transmit or disseminate obscene, profane or pornographic material; post, transmit, distribute or disseminate content that is unlawful, threatening, abusive, libelous, slanderous, defamatory, materially false, inaccurate or misleading or otherwise offensive or objectionable; unlawfully promote or incite hatred; or post, transmit or disseminate objectionable information, including, without limitation, any information constituting or encouraging conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any municipal, provincial, federal or international law, order, rule, regulation for policy or any network accessed using the Service; (b) access any computer, software, data, or any confidential, copyright protected or patent protected material of any other person or entity, without the knowledge and consent of such person or entity, nor use any tools designed to facilitate such access;' , ( c) collect a listing or directory of Cable One subscribers, or if any such directory is made available, use, copy or provide to any person or entity (whether or not for a fee) such directory or any portion thereof; (d) upload, post, publish, deface, modify, transmit, reproduce, or distribute in any way, information, software or other material obtained through Cable One that is protected by copyright, or other proprietary right, or related derivative works, without obtaining permission ofthe copyright owner or rights holder; or otherwise violate the rights of any person or entity, including the misuse, misappropriation or other violation of any intellectual property of any person or entity; (e) alter, modify or tamper with the equipment or any feature of the Data Service, including, without limitation, attempt to disassemble, decompile, create derivative works of, reverse engineer, modify, sublicense, distribute or use the equipment for any purpose other than as expressly permitted; (f) restrict, inhibit or otherwise interfere with the ability of any other person to use or enjoy the Data Service or the Internet generally or create an unusually large burden on Cable One's network, including, without limitation: posting or transmitting any information or software that contains a virus, lock, key, bomb, worm, Trojan horse , or other harmful or debilitating feature, distributing mass or unsolicited messages, chain letters, surveys, advertising, promotional materials or. commercial solicitations (i.e., spam) or mass chat room or bulletin board posts, or otherwise generating levels of traffic sufficient to impede others' ability to send or retrieve information; (g) interfere with computer networking, cable or telecommunications services to or from any Internet user, host or network, including but not limited to denial of service attacks, overloading a service, improper seizure and abuse of operator privileges ("hacking") or attempting to "crash" a host; or Cable One Commercial Solutions Page 2 9/17/09 '. (h) falsely assume the identity of any other individual or entity, including, without limitation an employee or agent of Cable One, for any purpose, including, without limitation, accessing or attempting to access any account for which Subscriber is not an authorized user. (i) resell or share any portion ofthis Data Service to a third party. In addition to our termination rights set out elsewhere in this Agreement and otherwise available at law, Cable One may suspend service or terminate this Agreement if Subscriber engages in one or more of the above prohibited activities. Additionally, Cable One reserves the right to charge Subscriber for any direct or indirect costs incurred by Cable One or its affiliates in connection with Subscriber's breach of any provision of this Agreement, including costs incurred to enforce Subscriber's compliance with it. ' SECTION 7: CONTENT ACCESSED AND PURCHASES MADE THROUGH CABLE ONE Subscriber acknowledges and agrees that there is some content accessible through the Data Service and the Internet that may be offensive, or that may not be in compliance with applicable law. For example, it is possible to obtain access to content that is pornographic, obscene, or otherwise inappropriate or offensive, particularly for children. Cable One does not assume any responsibility for or exercise any control over the content accessible through the Data Service. Subscriber accesses and uses all content obtained through the Data Service at Subscriber's own risk, and Cable One will not be liable for any claims, losses, actions, damages, suits or proceedings arising out of or otherwise relating to Subscriber's access to or use of such content. In addition, Cable One shall not be responsible for any of Subscriber's purchases or charges on the Internet. SECTION 8: COPYRIGHTED MATERIALS Subscriber shall hold Cable One harmless for any improper use of copyrighted materials accessed through Cable One's Data Service. Cable One bears no responsibility for, and Subscriber agrees to assume all risks regarding, the alteration, falsification, misrepresentation, reproduction, or distribution of copyrighted materials without the proper permission of the copyright owner. If Cable One receives notice under the Digital Millennium Copyright Act, 17 V.S.C. ~ 512, that Subscriber has allegedly infringed the intellectual property rights of a third party, under the Act Cable One will have the right to take down or disable access to the allegedly infringing material. In appropriate circumstances, Cable One will terminate the accounts of subscribers who repeatedly infringe the intellectual property rights of third parties. Cable One also will take such other action as appropriate under the circumstances to preserve its rights. SECTION 9: SUBSCRIBER'S RESPONSIBILITY FOR SECURITY Cable One uses resources that are shared with many other subscribers. Moreover, Cable One provides access to the Internet, a public network, which is used by millions of other users. Information (personal and otherwise) transmitted over such public network necessarily may be subject to interception, eavesdropping or misappropriation by unauthorized parties. Subscriber shall be solely responsible for taking the necessary precautions to protect itself and its equipment, files and data against any risks inherent in the use of this shared resource. Cable One will not be liable for any claims. losses. actions. damages. suits or proceedings resulting from. arising out of or otherwise relating to Subscriber's failure to take appropriate securitv measures. SECTION 10: RIGHT TO MONITOR AND DISCLOSE CONTENT Cable One has no obligation to monitor content provided through the Data Service. However, Subscriber agrees that Cable One has the right to monitor content electronically from time to time and to disclose any information as necessary to: (a) conform to the edicts of the law or comply with legal process served on Cable One, (b) protect and defend the rights or property of Cable One, its Data Service or the users of the Data Service, whether or not required to do so by law, or (c) protect the personal safety of users of Cable One's Data Service or the public. Cable One reserves the right to either refuse to post or to remove any information or ,materials, in whole or in part, that it decides are unacceptable, undesirable, or in violation of this Agreement. SECTION 11: SUBSCRIBER PASSWORDS Subscriber is responsible for all use of Subscriber's account( s) and for maintaining the confidentiality of passwords. Subscriber shall immediately notifY Cable One about: (i) any loss or theft of Subscriber's password, or (ii) any unauthorized use of Subscriber's password or of the Service. If any unauthorized person obtains access to the Service as a result of any act or omission by Subscriber, Subscriber shall use best efforts to ascertain the source and manner of the unauthorized acquisition. Subscriber shall additionally cooperate and assist in any investigation relating to any such unauthorized access. Cable One Commercial Solutions Page 3 9/17/09 <, SECTION 12: SUBSCRIBER PRIVACY Cable One is committed to protecting the privacy of Subscriber's personal information. Cable One's privacy policy regarding the collection, use and disclosure of personal information is posted on Cable One's website (www.cableone.net). Subscriber acknowledges that he or she has read and accepted the terms and conditions of such statement. SECTION 13: ASSIGNMENT Subscriber shall not assign its rights or delegate its' duties under this Agreement without the prior written consent of Cable One, which consent shall not be reasonably withheld. Any assignment of this Agreement by Subscriber without Cable One's written consent shall be void and shall, at the Cable One's option, constitute a breach hereof by Subscriber. In the event Subscriber ceases to do business at the Premises, Subscriber shall return to Cable One all Cable One-owned equipment installed at the Premises; such cessation shall not, however, reduce Subscriber's payment obligations hereunder unless Cable One otherwise agrees in writing. ' This Agreement shall be fully assignable by Cable One. Subject to the foregoing, this Agreement shall be binding upon and shall inure to the benefit ofthe parties and their respective successors, representatives and assigns. ' SECTION 14: TERMINATION BY CABLE ONE If Subscriber fails to perform any of its obligations hereunder, does not cure such breach within thirty (30) days after written notice thereof from Cable One, or if Subscriber becomes insolvent or bankrupt, Cable One, in addition to all other rights it may have under law or its Agreement, shall have the right (i) to declare all amounts to be paid by Subscriber during the remaining term hereof immediately due and payable, (ii) to cease providing services to Subscriber, and (iii) immediately to enter the Premises and take possession of all Cable One-owned equipment without liability to Subscriber therefore and without relieving Subscriber of its obligations under this Agreement. Subscriber shall reimburse Cable One for all costs and expenses, including reasonable attorney's fees and court costs, incurred in connection with Cable One's exercise of its rights under this Agreement. Cable One may, in its sole discretion, immediately terminate this Agreement in the event that it is unable to provide service due to any law, rule, regulation, Force Majeure event, or judgment of any court or government agency. In the event Cable One is declared to be a common carrier by a law, rule, regulation, or judgment of any court or government agency, Cable One may terminate this Agreement. SECTION 15: TERMINATION BY SUBSCRIBER If Cable One fails to perform any of its obligations hereunder, does not cure such breach within thirty (30) days after written notice thereof from Subscriber, or if Cable One becomes insolvent or bankrupt, Subscriber, in addition to all other rights it may have under law or its Agreement, shall have the right to terminate this Agreement without penalty and will only be responsible for any fees it incurs prior to cessation of service. If Subscriber exercises its termination right, Cable One shall remove all Cable One-owned equipment without cost or fee to Subscriber. Should Subscriber engage in early termination of the Agreement but 'without the justification of a Cable One breach, Subscriber will be required to pay an early termination penalty consisting of 60% of the monthly fees for the remaining period of the term. SECTION 16: DATA SERVICE AND EQUIPMENT ARE PROVIDED "AS IS" (a) CABLE ONE'S DATA SERVICE AND EQUIPMENT ARE PROVIDED "AS IS", "AS AVAILABLE" WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND. CABLE ONE DOES NOT WARRANT THAT SUBSCRIBER'S USE OF THE DATA SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, BUG-FREE OR VIRUS-FREE. IN ADDITION, CABLE ONE DOES NOT WARRANT THAT ANY DATA OR FILES SENT BY OR TO SUBSCRIBER WILL BE TRANSMITTED IN A SECURE OR UNCORRUPTED FORM OR WITHIN A REASONABLE PERIOD OF TIME. IN THE EVENT THAT SUBSCRIBER'S BUSINESS REQUIRES CONTINUOUS AND UNINTERRUPTED SERVICE, SUBSCRIBER MAY WISH TO OBTAIN A SECONDARY SERVICE FROM AN ALTERNATE PROVIDER. ALL REPRESENTATIONS, WARRANTIES AND CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED ARE, TO THE EXTENT PERMITTED BY APPLICABLE LAW, HEREBY EXCLUDED. (b) CABLE ONE'S LIABILITY FOR MISTAKES, ERRORS, OMISSIONS, INTERRUPTIONS, DELAYS, OUTAGES, OR DEFECTS IN TRANSMISSION OR SWITCHING OF ANY SERVICE (INDIVIDUALLY OR COLLECTIVELY), EXCLUDING ANY INSTANCE CAUSED BY FORCE MAJEURE EVENTS OR SUBSCRIBER ACTIONS, OMISSION OR EQUIPMENT, SHALL BE LIMITED SOLELY TO A CREDIT OF 1/30TH OF THE MONTHLY RECURRING CHARGE, FOR THE AFFECTED PORTION OF THE SERVICE, FOR ONE OR MORE INSTANCES OF AT LEAST FOUR (4) HOURS IN DURATION IN ANY Cable One Commercial Solutions Page 4 9/17/09 24-HOUR PERIOD THAT IS NOT COINCIDENT WITH ANY OTHER INSTANCE, PROVIDED THAT THE INSTANCE IS REPORTED BY SUBSCRIBER WITHIN 24 HOURS. SECTION 17: LIMITATION OF LIABILITY UNLESS OTHERWISE SPECIFIED IN THIS AGREEMENT, CABLE ONE SHALL NOT BE LIABL.E; TO SUBSCRIBER FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF CABLE ONE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES), RESULTING DIRECTLY OR INDIRECTLY FROM: (A) THE USE OR THE INABILITY TO USE THE DATA SERVICE; (B) UNAUTHORIZED ACCESS TO OR ALTERATION OF SUBSCRIBER'S TRANSMISSIONS OR DATA; (C) STATEMENTS OR CONDUCT OF ANY THIRD PARTY ON THE DATA SERVICE; OR (0) ANY OTHER MATTER RELATING TO CABLE ONE'S DATA SERVICE OR EQUIPMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OF THIS AGREEMENT. SECTION 18: INDEMNIFICATION Subscriber shall indemnify, defend, and hold Cable One, its subsidiaries, members, affiliates, officers, directors, employees, and agents harmless from any.claim, demand, liability, expense, or damage, including costs and reasonable attorneys' fees, asserted by any third party relating to or arising out of Subscriber's use of or conduct on the Cable One Data Service. Cable One will notify Subscriber within a reasonable period of time about any claim for which Cable One seeks indemnification and will afford Subscriber the opportunity to participate in the defense of such claim, provided that Subscriber's participation will not be conducted in a manner prejudicial to Cable One's interests, as reasonably determined by Cable One. This Section shall survive termination of this Agreement. SECTION 19: NONDISCLOSURE (a) Unless prior written consent is obtained from a Party hereto, the other Party will keep in strictest confidence all information identified by the first Party as confidential, or which, from the circumstances, in good faith and in good conscience, should be treated as confidential; provided that (a) the owner thereof has taken reasonable measures to keep such information secret; and (b) the information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable through proper means by the public. Such information includes but is not limited to all forms and types of financial, business, scientific, technical, economic, or engineering information, including patterns, plans, compilations, program devices, formulas, designs, prototypes, methods, techniques, processes, procedures programs, or codes, whether tangible or intangible, and whether or not stored, complied, or memorialized physically, electronically, graphically, photographically, or in writing. A Party shall be excused from these nondisclosure provisions if the information has been, or is subsequently, made public by the disclosing Party, is independently developed by the other Party, ifthe disclosing party gives its express, prior written consent to the public disclosure of the information, or if the disclosure is required by any law or governmental or quasi-government rule or regulation. (b) If either Party is compelled to disclose confidential information through lawful process in judicial or administrative proceedings, such Party will give the other Party the opportunity, in advance of such disclosure, to seek suitable protective arrangements and will fully cooperate with the other Party in that regard before the confidential information is disclosed. (c) Subscriber agrees that violation of this section 19 would result in irreparable injury and the injured Party shall be entitled to seek equitable relief, including injunctive relief and specific performance in the event of any breach hereof. SECTION #20: MISCELLANEOUS: a. This Agreement is governed by the laws of the State of Arizona. Subscriber hereby consents to the exclusive jurisdiction and venue of courts in Maricopa County, AZ in all disputes arising out of or relating to this Agreement and/or use of the Data Service and/or Cable One-owned equipment. b. This Agreement constitutes the entire Agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, conversations, representations, promises of warranties (express or implied) whether verbal or written. No modification of this Agreement shall be valid unless made in writing and signed by both parties. Cable One Commercial Solutions Page 5 9/17/09 "'\ "'; ~ , c. The waiver of a breach of any provision of this Agreement shall not be construed as waiver of any subsequent breach of the same or a different provision of this Agreement. d. If any clause or provision of this Agreement is held to b.e illegal, invalid or unenforceable under present or. future laws effective during the term hereof, then, and in the event, it is the intention of the parties hereto that the remainder of this Agreement shall not be affected thereby. As indicated by the signatures below, both parties agree to and accept the terms ofthis Agreement as ofthe day and year stated above. SUBSCRIBER: 'By~4,,,,,f ~;Pf/- lP.iiiitedINam'e: Michael J. Pfeifer &'UiiIe:- Calhoun County Judge "Xdaress:~2:P S. Ann Street Suite 301 Port Lavaca TX 77979 "Plione:~61-,},}1-4600 Cable One Commercial Solutions Page 6 9/17/09 ...... ....,,-. Appendix A SITE LOCATlON(S): Cable One Commercial Solutions Page 7 9/17/09 TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM, AUTHORIZE ALL NECESSARY SIGNATURES, AND AUTHORIZE PAYMENT IN THE AMOUNT OF $1,470.00: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Texas Department of Transportation Grant for the Routine Airport Maintenance Program, authorize all necessary signatures and authorize a payment in the amount of $1,470.00. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ,- 'C TEXAS DEPARTMENT OF TRANSPORT A TION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM " (State Assisted Airport Routine Maintenance) TxDOT Project No.: AM 2010PTLAV TxDOT CSJ No.: M013PTLA V Part I - Identification of the Project TO: The County of Calhoun, Texas FROM: The State of Texas, acting through the Texas Department of Transportation This Grant is made between the Texas Department of Transportation, (hereinafter referred to as the "State"), on behalf of the State of Texas, and the County of Calhoun, Texas, (hereinafter referred to as the "Sponsor"). This Grant Agreement is entered into between the State and Sponsor shown above, under the authority granted and in compliance with the provisions of the Transportation Code, Chapter 21. The project is for airport maintenance at the Calhoun County Airport. Part II - Offer of Financial Assistance 1. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is estimated as found on Attachment A, Scope of Service~, attached hereto and made a part of this grant agreement. State financial assistance granted will be used solely and exclusively for airport maintenance and other incidental items as approved by the State. Actual work to be performed under this agreement is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for fifty percent (50%) of the eligible project costs for this project or $50,000.00, which ever is less, per fiscal year and subject to availability of state appropriations. The Sponsor may request the State to provide mowing services, services to be provided at the discretion of the State. However, mowing services will not be eligible for state financial assistance. Sponsor will be responsible for 100% of costs of any mowing servIces. Page 1 of 12 A VN430 I.DOC (8/2008) t. Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include additional approved airport maintenance work. Scope amendments require submittal of an Amended Scope of Services, Attachment A. Services will not be accomplished by the State until receipt of Sponsor's share of project costs. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Work shall be accomplished by August 31, 2010, unless otherwise approved by the State. 2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments. It is mutually understood and agreed that if, during the term of this agreement, the State determines that there is an overrun in the estimated annual routine maintenance costs, the State may increase the grant to cover the amount of the overrun within the above stated percentages and subject to the maximum amount of state funding. The State will not authorize expenditures in excess of the dollar amounts identified in this Agreement and any amendments, without the consent of the Sponsor. 3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the State the right to audit any books and records of the Sponsor to verify expended funds. Upon execution of this Agreement and written demand by the State, the Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State. State may request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written demand, the State may exercise its rights under Paragraph V-3. Likewise, should the State be unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor may exercise any rights and remedies it has at law or equity. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any excess funds provided by t~e Sponsor which exceed Sponsor's share (Amount C). 4. The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made by the State which are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph II-I. Page 2 of 12 A VN4301 .DOC (8/2008) 1. <- 5. Scope of Services may be accomplished by State contracts or through local contracts of the Sponsor as determined appropriate by the State. All locally contracted work must be approved by the State for scope and reasonable cost. Reimbursement requests for locally contracted work shall be submitted on forms provided by the State and shall include copies of the invoices for materials or services. Payment shall be made for no more than 50% of allowable charges. The State will not participate In funding for force account work conducted by the Sponsor. 6. This Grant shall terminate upon completion of the scope of services. Part III - Sponsor Responsibilities 1. In accepting this Grant, if applicable, the Sponsor guarantees that: a. it will, in the operation of the facility, comply with all applicable state and federal laws, rules, regulations, procedures, covenants and assurances required by the State in connection with this Grant; and b. the Airport or navigational facility which is the subject of this Grant shall be controlled by the Sponsor for a period of at least 20 years; and c. consistent with safety and security requirements, it shall make the airport or air navigational facility available to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes and shall provide adequate public access during the period of this Grant; and d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities include, but are not limited to scheduled airline flights, charter flights, flight instruction, aircraft sales, rental and repair, sale of aviation petroleum products and aerial applications. The landing area consists of runways or landing strips, taxiways, parking aprons, roads, airport lighting and navigational aids; and e. it shall not enter into any agreement nor permit any aircraft to gain direct ground access to the sponsor's airport from private property adjacent to or in the immediate area of the airport. Further, Sponsor shall not allow aircraft direct ground access to private property. Sponsor shall be subject to this prohibition, commonly known as a "through-the-fence operation," unless an exception is granted in writing by the State due to extreme circumstances; and f. it shall not permit non-aeronautical use of airport facilities without prior approval of the State; and g. the Sponsor shall submit to the State annual statements of airport revenues and Page 3 of 12 A VN430 I.DOC (8/2008) expenses when requested; and h. all fees collected for the use of the airport shall be reasonable and nondiscriminatory. The proceeds from such fees shall be used solely for the development, operation and maintenance of the airport or navigational facility; and I. an Airport Fund shall be established by resolution, order or ordinance in the treasury of the Sponsor, or evidence of the prior creation of an existing airport fund or a properly executed copy of the resolution, order, or ordinance creating such a fund, shall be submitted to the State. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. All fees, charges, rents, and money from any source derived from airport operations must be deposited in the Airport Fund and shall not be diverted to the general revenue fund or any other revenue fund of the Sponsor. All expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State unless, prior to such subsequent approval of a grant or loan, Sponsor has complied with the requirements of this subparagraph; and J. the Sponsor shall operate runway lighting at least at low intensity from sunset to sunrise; and k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce zoning regulations to restrict the height of structures and use of land adjacent to or in the immediate vicinity of the airport to heights and activities compatible with normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation easements or other 'property interests in or rights to use of land or airspace, unless sponsor can show that acquisition and retention of such interest will be impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to subsequent approval of a grant or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State. 2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the State's agents, employees or contractors from all claims and liability due to activities of the Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the State's agents, employees or contractors from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting claim or liabilities which might be imposed on the State as the result of those activities by the Sponsor, the Sponsor's agents or employees. Page 4 of 12 A VN430 l.DOC (8/2008) ,~ 3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a contract, constituting the obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the project and the operation and maintenance of the airport. If it becomes unreasonable or impractical to complete the project, the State may void this agreement and release the Sponsor from any further obligation of project costs. 4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this project. The Representative shall receive all correspondence and documents associated with this grant and shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor, and coordinate schedule for work items as required. 5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be leased but if the lease agreement specifies that the lessee is responsible for the upkeep and repairs of the building no state funds shall be used for that purpose. 6. Sponsor shall request reimbursement of eligible project costs on forms provided by the State. All reimbursement requests are required to include a copy of the invoices for the materials or services. The reimbursement request will be submitted no more than once a month. 7. The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as provided by the Transportation Code, Chapter 21, constituting the contractual obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the airport maintenance and compliance with the assurances and conditions as provided. Such Grant Agreement shall become effective upon the State's written Notice to Proceed issued following execution of this agreement. Page 5 of 12 A VN430 I DOC (8/2008) J. , PART IV - Nomination of the Agent 1. The Sponsor designates the State as the party to receive and disburse all funds used, or to be used, in payment of the costs of the project, or in reimbursement to either of the parties for costs incurred. 2. The State shall, for all purposes in connection with the project identified above, be the Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent to perform the following services: a. accept, receive, and deposit with the State any and all project funds granted, allowed, and paid or made available by the Sponsor, the State of Texas, or any other entity; b. enter into contracts as necessary for execution of scope of services; c. if State enters into a contract as Agent: exercise supervision and direction of the project work as the State reasonably finds appropriate. Where there is an irreconcilable conflict or difference of opinion, judgment, order or direction between the State and the Sponsor or any service provider, the State shall issue a written order which shall prevail and be controlling; d. receive, review, approve and pay invoices and payment requests for services and materials supplied in accordance with the State approved contracts; e. obtain an audit as may be required by state regulations; the State Auditor may conduct an audit or investigation of any entity receiving funds from TxDOT directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must ... provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. f. reimburse sponsor for approved contract maintenance costs no more than once a month. PART V - Recitals 1. This Grant is executed for the sole benefit of the contracting parties and is not intended or executed for the direct or incidental benefit of any third party. Page 6 of 12 A VN430 l.OGe (8/2008) 2. It i.s the intent of this grant to not supplant local funds normally utilized for airport mamtenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance. 3. This Grant is subject to the applicable provisions ofthe Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the rules and statutes shall be considered a breach of this contract and will allow the State to pursue the remedies for breach as stated below. a. Of primary importance to the State is compliance with the terms and conditions of this Grant. If, however, after all reasonable attempts to require compliance have failed, the State finds that the Sponsor is unwilling and/or unable to comply with any of the terms of this Grant, the State, may pursue any of the following remedies: (1) require a refund of any financial assistance money expended pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit seeking reimbursement of any financial assistance money expended on the project pursuant to this Grant, provided however, these remedies shall not limit the State's authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5) any other remedy available at law or in equity. b. Venue for resolution by a court of competent jurisdiction of any dispute arising under the terms of this Grant, or for enforcement of any of the provisions of this Grant, is specifically set by Grant of the parties in Travis County, Texas. 4. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless extended by the State. 5. This Grant constitutes the full and total understanding of the parties concerning their rights and responsibilities in regard to this project and shall not be modified, amended, rescinded or revoked unless such modification, amendment, rescission or revocation is agreed to by both parties in writing and executed by both parties. 6. All commitments by the Sponsor and the State are subject to constitutional and statutory limitations and restrictions binding upon the Sponsor and the State (including Sections 5 and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of funds which lawfully may be applied. Page 7 of 12 A VN430 I DOC (8/2008) Part VI - Acceptances Sponsor The County of Calhoun, Texas, does ratify and adopt all statements, representations, warranties, covenants, agreements, and all terms and conditions of this Grant. Executed this 23 day of November ,20 09. County of Calhoun, Texas Sponsor ~D!fr Witness Signature Administrative Assistant Witness Title Calhoun County Judge Sponsor Title Certificate of Attorney I, Shannon Salyer , acting as attorney for Calhoun County Texas, do certify that I have fully examined the Grant and the proceedings taken by the Sponsor relating to the acceptance of the Grant, and find that the manner of acceptance and execution of the Grant by the Sponsor, is in accordance with the laws of the State of Texas. Dated at Port Lavaca , Texas, this 23 day of November , 20 09. Administrative Assistant Witness Title Page 8 of 12 A VN430 I.DOC (8/2008) Acceptance of the State Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION By: Date: Page 9 of 12 A VN430 I.DOC (8/2008) ;-;:{:; , ,;-., Attachment A Scope of Services TxDOT CSJ No.:M013PTLA V PAVEMENTS $0.00 $0.00 $0.00 GENERAL MAINTENANCE $0.00 $0.00 $0.00 PA VEMENT MARKINGS $0.00 $0.00 $0.00 GRAD IN G/D RAINA G E $0.00 $0.00 $0.00 MISCELLANEOUS $ 10,000.00 $5,000.00 $5,000.00 MISC - A WOS Maintenance $2,940.00 $1,470.00 $] ,470.00 I. Total $12,940.00 $6,470.00 $6,470.00 Accepted by: County of Calhoun, Texas -!VuJ.~f91fL Title: Calhoun County Judge Date: November 23, 2009 Notes: (explanations of any specifications or variances as needed for above scope items) MISCELLANEOUS - TxDOT to contract for A was maintenance, Sponsor to contract for A was A viMet Data Link, A WOS repairs/parts replacement. Other proiects to be determined and added by amendment. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Page 10 of 12 A VN4301.DOC (8/2008) " CERTIFICA TION OF AIRPORT FUND TxDOT CSJ No.: M013PTLAV The County of Calhoun does certify that an Airport Fund has been established for the Sponsor, and that all fees, charges, rents, and money from any source derived from airport operations will be deposited for the benefit of the Airport Fund and will not be diverted for other general revenue fund expenditures or any other special fund of the Sponsor and that all expenditures from the Fund will be solely for airport purposes. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. County of Calhoun, Texas (Sponsor) By:-/)di t4Afl9iJj,!,- Title: Calhoun County Judge Date: November 23. 2009 Page 11 of 12 A VN430 I Doe (8/2008) {- J... DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE TxDOT CSJ Number: M013PTLA V The County of Calhoun designates, Commissioner Precinct 112 Vern Lyssy (Name, Title) as the Sponsor's authorized representative, who shall receive all correspondence and documents associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor. County of Calhoun, Texas (Sponsor) By: /nA{~/t} ~ I p Title: County Judge Date: November 23, 2009 DESIGNA TED REPRESENT A TIVE Mailing Address: 5812 Hwy 1090 Port Lavaca IX 77979 Overnight Mailing Address: SAME Telephone/Fax Number: 361-552-9656/361-553/6664 Email address (if available): vern .lyssy@calhouncotx. org Page 12 of 12 A VN4301.DOC (8/2008) RENEWAL CONTRACT WITH AARC ENVIRONMENTAL FOR THE AIRPORT AND AUTHORIZE COMMISSIONER LYSSY TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Renewal Contract with AARC Environmental for the Airport and authorize Commissioner Lyssy to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. AARC Environmental, Inc. 2500 Wilcrest Blvd., Suite 460 Houston, TX 77042 (lfel: (866) 276-2272 Fax: (866) 326-2272 INVOICE DATE INVOICE NO. 10/12/2009 001-27541 BILL TO : County of Calhoun Vern Lyssy 5812 FM 1090 Port Lavaca, Texas 77979 DUE DATE REP AARC PROJEC... P.O.# CLIENT JOB # 10/12/2009 KC 2-E-3348-80-2 ITEM DESCRIPTION QTY RATE AMOUNT SPCC Plan Spill Prevention Control and Countermeasures 1,700.00 1,700.00 (SPCC) Plan Due Herewith \Ve Appreciate your business. TOTAL: $1,700.00 n BALANCE DUE: $1,700.00 r'\ Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 INTRODUCTION Purpose The. purpose of this Spill Prevention, Control and Countermeasure (SPCC) Plan is to describe measures implemented by Calhoun County Airport to prevent oil discharges from occurring and to prepare the facility to respond in a safe, effective, and timely manner to mitigate the impacts of a discharge. The following oil storage containers are utilized at this facility. ID Contents Volume (Gal) Construction A-I Jet A Fuel 6,000 Double WaIled (Steel) F\ A - 2 Aviation 6,000 Double Walled Gasoline (Steel) A -3 Jet A Fuel (Tank Truck) 2,000 Steel This Plan has been prepared to meet the requirements of Title 40, Code of Federal Regulations, Part 112 (40 CFR 112). This SPCC Plan supercedes any earlier Plan. In addition to fulfilling requirements of 40 CFR 112, this SPCC Plan is used as a reference for oil storage information and testing records, as a tool to communicate practices on preventing and responding to discharges with employees, as a guide to facility inspections, and as a resource during emergency response. F\ AAII& E n vir 0 n men t a I I Inc. EnWOnm;;!rlli!li, OCClJOalt1mal H'lallh.& ~lfety SOluM,.,S 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC <91994- 2009 Page 5 of 49 ~ f"\ " Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 The facility management has determined that this facility does not pose a risk of substantial harm under 40 CFR 112, as recorded 111 the "Substantial Harm Determination" included in Appendix B of this Plan. This Plan provides guidance on key actions that the facility will perform to comply with the SPCC rule: · Complete monthly and annual site inspections as outlined in the Inspection, Tests and Records section of this Plan (Section 3.7) using the inspection checklists included in Appendix C. · Perform preventive maintenance of equipment, secondary containment systems, and discharge prevention systems described in this Plan as needed to keep them in proper operating conditions. · Conduct annual employee training as outlined in the Personnel, Training, and Prevention Procedures section of this Plan (Section 3.8) and document them on the log included in the Appendix E. · If either of the following occurs, submit the SPCC Plan to the EPA Region 6 and the Texas Commission on Environmental Quality (TCEQ), along with other information available as detailed in Section 5.4 of this Plan: ~ A single discharge of 1,000 gallons or more of oil into or upon the navigable waters of the U.S. or adjoining shorelines, or ~ Two or more discharges of 42 gallons or more of oil within a 12 month period of time in harmful quantities into or upon the navigable waters of the U.S. or adjoining shorelines. · Review the SPCC Plan at least once every five (5) years and amend it to include more effective prevention and control technology, if such technology will significantly reduce the likelihood of a spill event and has been proven effective in the field at the time of the review. Plan amendments, other than administrative changes discussed above, must be recertified by a Professional Engineer (PE) on the certification page in Section 1.2 of this Plan. ~ 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC <91994-2009 Page 6 of 49 E n vir 0 n men t a I I Inc. E'W'fOnm<.!n\il1 OCCUP"l'onal HP.iltth'" Salmi' 501"11005 ~ '" f' Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 · Amend the spec Plan within six (6) months whenever there is a change in facility design, construction, operation, or maintenance that materially affects the facility's spill potential. The revised plan must be certified by aPE. · Review the Plan on an annual basis. Update the Plan to reflect any "administrative changes" that are applicable, such as personnel changes or revisions to contact information and phone numbers. Administrative changes will be documented in the Plan review log of Section 1.4 of this Plan, but do not have to be certified by a PE. -AAII& 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC @1994-2009 Page 7 of 49 E n vir 0 n men t a I , Inc. E.'lV1'or"'l1e'llal. Occ;"pat,oMI '~eaith & Safety SoIull<mS '" ('.'\ ~ Calhoun County Airport, 4876 FM 3084, POI't Lavaca, TX 77979 Part 1: Plan Administration 1.1 Management Approval and Designated Person (40 CFR 112.7) Calhoun County Airport is committed to preventing discharges of oil to navigable waters and the environment, and to maintaining the highest standards for spill prevention, control and countermeasures through the implementation and regular review and amendment to this Plan. This SPCC Plan has the full approval of the facility management. The facility has committed the necessary resources to implement the measures described in this Plan. The following is the delegated person accountable for oil spill prevention at the facility and has the authority to commit the nect::ssary resources to implement this Plan. Authorized Facility Representative Signature Title Date Dianna Stanger Airport Manager MII& 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276:.AARC · Fax: (866) 326-AARC <91994-2009 Page 8 of 49 E n vir 0 n men tal , Inc. El'lvirQnme"tal. Or.cupal'(jr;;l' Hp.<lllr, 11 S;;(e:y Snluhol'lS ~ '" ~ Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 1.2 Professional Engineer Certification (40 CFR 112.3(d)) The undersigned licensed Professional Engineer is familiar with the requirements of 40 CFR 112 and has visited and examined"the facility, or has supervised examination of the facility by appropriately qualified personnel. The undersigned Professional Engineer attests that this Spill Prevention, Control, and Countermeasure Plan has been prepared in accordance with good engineering practice, including consideration of applicable industry standards and the requirements of 40 CFR 112; that procedures for required inspections and testing have been established; and that this Plan IS adequate for the facility. [40 CFR 112.3(d)] This certification in no way relieves the owner or operator of the facility of hislher duty to prepare and fully implement this SPCC Plan in accordance with the requirements of 40 CFR 112. This Plan is valid only to' the extent that the facility owner or operator maintains, tests, and inspects equipment, containment, and other devices as prescribed in this Plan. Engineer: Charles Firth. P.E. ~. ~ " , . \' Signature: ,', Registration No.: 85450 """"\ _ _-- f 'tEXAS \, . ,~ ".,.... 0 .......... , ,~v... ..... . #'. ~ ..~ . .. . ,'" ..- ~Q '. ..- , ,-",.. C"';"" ......~ 'I. $ i .......~\~~ .....~ t...: ......~~. ...... :trl l ~ :......~\ ~.,,'O ..... :w" f. .' , t> ..,1" ..' ,." . tu'" 'r' r'x\i"'\ ..... ,. PI, ,.-,\.) '" .. s '" "", v' .' 0."''''''-- ",' ""." 'I) .... t:>..J '(I' 4~tS.1I ~~.." .... '_..\C::"""",~_ &' ~,!, n,,'. I r "'. '," '." .- .',', ,,.,, "'~ <''11'_'. ~.. ~ t..,t '""~ ...... ,,.-,d \'%"~{:~:~~~:i~f:t~s";'" State: Texas . Company: AARC Environmental Inc. Firm #: F-8525 Date: \\ I(p f 'ZocFj ( I MAC. 2500 Wi1crest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC @1994-2009 Page 9 of 49 E n vir 0 n men t a I . Inc. E"""Oflmer'l!al, O((;llPillioflillHe~llh& Safety SOlul'ons " " f/'\ Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 1.3 Location of SPCC Plan (40 CFR 112.3( e)) In accordance with 40 CFR 112.3( e), a complete copy of this SPCC Plan is maintained at the facility. 1.4 Plan Review (40 CFR 112.3 and 112.5) 1.4.1 Changes in Facility Configuration In accordance with 40 CFR 1 12.5(a), the facility periodically reviews and evaluates this SPCC Plan for any change in the facility design, construction, operation, or maintenance that materially affects the facility's potential for an oil discharge, including, but not limited to: · commissioning of containers; · reconstruction, replacement, or installation of piping systems; · construction or demolition that might alter secondary containment structures; or · changes of product or service, revisions to standard operation, modification of testing/inspection procedures, and use of new or modified industry standards or maintenance procedures. The facility will make the needed revisions to the SPCC Plan as soon as possible, but no later than six months after the change occurs. The Plan will be implemented as soon as possible following any technical amendment, but no later than six months from the date of the amendment. The authorized facility representative is responsible for initiating and coordinating revisions to the SPCC Plan. 1.4.2 Scheduled Plan Reviews In accordance with 40 CFR I 12.5(b), the facility reviews this SPCC Plan at least once every five years. Revisions to the Plan, if needed, are made within six months of the five- year review. This Plan is dated October 27, 2009. The next plan review is therefore scheduled to take place on or prior to October 27, 2014. 1.4.3 Record of Plan Reviews Scheduled reviews and Plan amendments are recorded in the Plan Review Log (Table 1- 1). This log will be completed even if no amendment is made to the Plan as a result of the review. Unless a technical or administrative change prompts an earlier review of the Plan, the next scheduled review of this Plan will occur by October 27,2014. .MII& 2500 WiIcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC @ 1994- 2009 Page 10 of 49 E n vir 0 n men t a I , Inc. Enwonrnenlaf,OccuPllllOrlllll<eflllhtSilfmySolulmns ~ " ~ Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 1.5 Facilities, Procedures, Methods, or Equipment Not Vet Fully Operational (40 CFR 112.7) Section 4.2.6 of this Plan describes the inspection program to be implemented by the facility following a regular schedule, including the dates by which each of the bulk storage containers will be tested. 1.6 Cross-Reference with SPCC Provisions (40 CFR 112.7) This SPCC Plan does not follow the exact order presented in 40 CFR 112. Section headings identify, where appropriate, the relevant section(s) of the SPCC rule. Table 1-2 presents a cross-reference of Plan sections relative to applicable parts of 40 CFR 112. Table 1-1 SPCC Plan Review Log By PE certification required? Comments Date Activity · Previous PE certifications of this Plan are summarized below. MIle- 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC @ 1994-2009 Page II of 49 E n vir 0 n men t a I , I " c. El'1wW\m('nlnl Occu:mt'(Jn>l! HeatttJ & SIII!'ly 501ulton$ ~ ~ A.,. t ' Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 Date Registration No. and Licensing State Scope PE Name Table 1-2: SPCC Cross- Reference Provision Plan Section Page 112.3(d) PE Certification 8 I 12.3(e) Location of SPCC Plan 9 112.5 Plan Review 9 Table 1 -1 112.7 Management Approval 7 112.7 Cross-Reference with SPCC Rule Table 1-2 112.7(a)(3) General Facility Information 13 Appendix. A: Site Plan and Facility Diagram Appendix A 112.7(a)(4) 5.4 Discharge Notification 26 I 12.7(a)(5) Discharge Response 24 I 12.7(b) 3.4 Potential Discharge Volumes and Direction of Flow 16 112.7(c) 3.5 Containment and Diversionary Structures 16 112.7(d) 3.6 Practicability of Secondary Containment 16 112.7(e) 3.7 Inspections, Tests, and Records 17 112.7(1) 3.8 Personnel, Training and Discharge Prevention Procedures 19 MIle- 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC @1994-2009 Page 12 of 49 E n vir 0 n nl e n t a I , t n c. En~'r(jn'lle"la! OCCUPl'I!,nn"r H~31Ih! Sa!erl' S:lIuhonS ~ t' ~ ~ Calhoun County Airport, 4876 FM 3084, Port Lavaca, TX 77979 Provision Plan Section Page 112.7(g) 3.9 Security 19 I 12.7(h) 3.10 Tank Truck Loading/Unloading 20 112.7(i) 3.11 Brittle Fracture Evaluation 20 I 12. 7(j) 3.] 2 Conformance with Applicable State and Local Requirements 20 112.8(b) 4.1 Facility Drainage 21 112.8(c)(l) 4.2.] Construction 21 I ] 2.8( c )(2) 4.2.2 Secondary Containment 21 ] 12.8(c)(3) 4.2.3 Drainage of Diked Areas 21 112.8(c)(4) 4.2.4 Corrosion Protection 22 112.8( c )(5) 4.2.5 Partially Buried and Bunkered Storage Containers 22 112.8( c )(8) 4.2.8 Overfill Prevention System 22 ] 12.8(c)(9) 4.2.9 Effluent Treatment Facilities 22 112.8(c)(10) 4.2.10 Visible Discharges 22 I 12.8(c)(1I) 4.2.11 Mobile and Portable Containers 23 I] 2.8(d) 4.3 Transfer Operations, Pumping and In-Plant Processes 23 112.20(e) Certification of Substantial Harm Determination Appendix B * Only selected excerpts of relevant rule text are provided. For a complete list of SPCC requirements, refer to the full text of 40 CFR 112. MK 2500 Wilcrest, Suite 460. Houston, TX 77042 Toll Free: Tel: (866) 276-AARC · Fax: (866) 326-AARC E n vir 0 n men t a I , Inc. En'~lronmen:lll. OCOJp.n!>O!1<'l1 Hea~J'",,'; Sa~ety 501"110"5 @]994-2009 Page ] 3 of 49 PUBLIC HEARING REGARDING PETITION TO VACATE ALL OF OUTLOT 2, OUTBLOCK 15, PORT O'CONNOR TOWNSITE OUTLOTS RESUBDIVISION NO.1 AS RECORDED IN VOLUME Z, PAGE 753 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: Judge Pfeifer opened the Public Hearing regarding Petition to Vacate all of Outlot 2, Outblock 15, Port O'Connor Townsite Outlots Resubdivision No. 1 as recorded in Volume Z, Page 753 of the Deed Records of Calhoun County, Texas at 10:30 a.m. There were no public comments. Judge Pfeifer closed the Public Hearing at 10:32 a.m. VACATE ALL OF OUTLOT 2, OUTBLOCK 15, PORT O'CONNOR TOWNSITE OUTLOTS RESUBDIVISION NO.1 AS RECORDED IN VOLUME Z, PAGE 753 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the vacating of all of Outlot 2, Outblock 15, Port O'Connor Townsite Outlots Resubdivision NO.1 as recorded in Volume Z, Page 753 of the Deed Records of Calhoun County, Texas. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. FINAL PLAT OF ALL OF OUTLOT 2, OUTBLOCK 15, PORT O'CONNOR TOWNSITE OUTLOTS RESUBDIVISION NO.1 AS RECORDED IN VOLUME Z, PAGE 753 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the Final Plat of all of Outlot 2, Outblock 15, Port O'Connor Townsite Outlots Resubdivision No.1 as recorded in Volume Z, Page 753 of the Deed Records of Calhoun County, Texas. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. REQUEST BY SOUTH TEXAS ELECTRIC COOPERATIVE TO INSTALL AERIAL LINES CROSSING COUNTY ROADS OF FISHER SMITH, CEMETARY, MADDUX, GATES AND LEE: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve the request by South Texas Electric Cooperative to install aerial lines crossing county roads of Fisher Smith, Cemetery, Maddux, Gates and Lee. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. GLO COASTAL PUBLIC LANDS EASEMENT NO. CL200400007 AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to accept the GLO Coastal Public Lands Easement No. CL200400007 and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. i- ,~ TEXAS GENERAL LAND OFFICE COASTAL LEASE NO. CL20040007 By virtue of the authority granted by Chapter 33 of the Texas Natural Resource Code, Title 31 of the Texas Administrative Code, all amendments thereto, all other applicable statutes, and subject to all rules and regulations promulgated pursuant thereto, the State of Texas (the "Grantor"), acting by and through the Commissioner of the General Land Office (the "GLO") as Chairman of the School Land Board (the "Board) on behalf of the Permanent School Fund (the "PSF"), hereby grants to the grantee (the "Grantee") named under the "Grantee Name" section of Attachment A, the Control Page, the right to use a tract of state-owned real property (the "Premises"), which property is described in the "Premises" section of Attachment A and further depicted in Attachment B, for the purposes described in this agreement (the "Agreement"). ARTICLE I: INTERPRETIVE PROVISIONS (a) The meanings of defined terms are equally applicable to the singular and plural forms of the defined terms; (b) The words "hereof," "herein," "hereunder," and similar words refer to this Agreement as a whole and not to any particular provision, section, Attachment, or schedule, unless otherwise specified; (c) The term "including" is not limiting and means "including without limitation" and, unless otherwise expressly provided in this Agreement, (i) references to agreements (including this Agreement) and other contractual instruments shall be deemed to include all subsequent amendments and other modifications thereto, but only to the extent that such amendments and other modifications are not prohibited by the terms of this Agreement; and (ii) references to any statute or regulation are to be construed as including all statutory and regulatory provisions consolidating, amending, replacing, supplementing, or interpreting the statute or regulation; (d) The captions and headings of this Agreement are for convenience of reference only and shall not affect the interpretation of this Agreement; (e) All attachments within this Agreement, including those referenced by incorporation, and any amendments are considered part of the terms of this Agreement; CL20040007 cI newp.doc v.1 .0 jcrow CUSTOMER ID: COD0048350 ~ (f) This Agreement may use several different limitations, regulations, or policies to regulate the same or similar matters. All such limitations, regulations, and policies are cumulative and each shall be performed in accordance with its terms; (g) Unless otherwise expressly provided, reference to any action of the Grantor or by the Grantor by way of consent, approval, or waiver shall be deemed modified by the phrase "in its/their sole discretion." Notwithstanding the preceding sentence, any approval, consent, or waiver required by, or requested of, the Grantor shall not be unreasonably withheld or delayed; (h) All due dates and/or deadlines referenced in this Agreement that occur on a weekend or holiday shall be considered as if occurring on the next business day; (i) All time periods in this Agreement shall commence on the day after the date on which the applicable event occurred, report is submitted, or request is received; and U) Time is of the essence in this Agreement. ARTICLE II GRANTING CLAUSE 2.01 GRANTING CLAUSE In consideration of the payments stated in Article IV of this Agreement and other consideration stated therein, the receipt and sufficiency of which are hereby acknowledged, and according to the covenants and commitments herein agreed to be kept and performed by the Grantee, the Grantor grants to the Grantee the right to use the Premises for the purposes and under the conditions and obligations described in the following section of this Agreement. 2.02 SCOPE OF GRANTING CLAUSE The Grantee's use of the Premises IS subject to compliance with the following covenants, obligations, and conditions: (a) Use The Premises may be used by the Grantee solely for those uses specified under the "Use(s) of Premises" section of Attachment A and for no other purpose. Except as otherwise provided in this Agreement, the Premises are to remain in their current topographical and hydrologic condition during the term of the Agreement. The Grantee is specifically prohibited from modifying the Premises in any manner not authorized in this Agreement and from using, or allowing the use by others, of the Premises for any other purpose. (b) Trash The Grantee shall be responsible for the removal and disposal of all trash at the Premises, whether or not such trash is generated by the Grantee or its guests and invitees. CUSTOMER lD: C000048350 2 ~ (c) Improvements i) The Grantee's right to use the Premises is exclusive as to those alterations, additions, and/or improvements located, or to be located, on the Premises (collectively the "Improvements"), as more specifically described under the "Use(s) of Premises" section of Attachment A and further depicted on Attachment B, and non-exclusive as to the remainder. The location of the Improvements shall become fixed as specitied under Attachment B and shall not be changed except by a written amendment to this Agreement. Improvements existing prior to the execution of this Agreement are and shall remain the property of the Grantor; ii) Except as otherwise allowed in this Agreement, no construction, land modifications or excavation, or permanent property improvements may be allowed or undertaken without the Grantor's prior express written consent. The Grantee may not maintain or allow any nuisances or public hazards on the Premises, and shall be under a duty to abate or remove any activity or property constituting or contributing to a hazard or nuisance. The Grantee may file a criminal complaint or institute civil proceedings to protect his right of possession and leasehold interest in the Premises against trespass of other infringement of the Grantee's rights by third parties. The Grantee is specifically prohibited from using or allowing the use by others of the Premises for any purpose not stated herein, including, but not limited to, mining, hauling, or otherwise removing rock, sand, gravel, aggregate, or other such materials, without the Grantor's prior express written approval; iii) Prior to undertaking construction or installation of Improvements on the Premises, the Grantee shall provide written notice of the terms of this Agreement to each person or entity authorized by the Grantee to perform any such activity on its behalf. If a dispute arises concerning construction or installation of the Improvements, the Grantee shall provide the Grantor with a copy of all applicable notices within ten (10) days of the Grantor's written request; iv) The Grantee, in its sole cost and expense, shall make, and be solely responsible for, any repairs, maintenance, or replacements to the Improvements that the Grantor considers necessary or as required by this Agreement. If the Grantee fails or refuses to honor such a request, or in case of an emergency, the Grantor may make such repairs, maintenance, renewals, or replacements. THE GRANTEE WAIVES ANY CLAIM FOR DAMAGE CAUSED THEREBY AND IS LIABLE TO THE GRANTOR FOR ANY COSTS INCURRED; v) Prior to expiration of this Agreement or upon notice of termination, the Grantee shall remove all of the Improvements, remove any resulting debris, and pay Grantor all monies due. The grantee shall take whatever measures are necessary to restore the area involved as nearly as practicable to the same condition that existed prior to placement of any Improvements. If the Grantee fails to comply with this provision, the Grantor shall have the right to perform the work, in which event the Grantee shall be liable to the Grantor for all cost, loss, and damage incurred by the Grantor; vi) Notwithstanding the preceding, pursuant to Title 31 of the Texas Administrative Code, the Grantor may waive the removal/restoration requirements in this Section if, CL20040007 cI newp.doc v.1 .0 jcrow CUSTOMER ID: C000048350 3 ~ in the Grantor's sole opinion and discretion, such waiver is in the best interest of the State. Any such waiver shall be in writing and may be conditioned upon factors including the nature and sensitivity of the natural resources in the area, potential damage to or destruction of property, beneficial uses of the existing improvement(s), and other factors considered to be in the best interest of the State; and viii) Grantee shall insure that all Improvements constructed, placed, or operated by it on the Premises are visible to operators of marine craft at all times. Grantee shall further take any and all steps necessary to insure that Improvements constructed, placed, or operated by it on the Premises do not constitute a hazard to operators of marine craft. Grantee may not restrict or prevent other persons from access to navigating open, navigable waters. (d) Special conditions The Grantee shall adhere to the special conditions, if any, listed under the "Special Conditions" section of Attachment A. 2.03 As Is THE GRANTEE HAS INSPECTED THE PHYSICAL AND TOPOGRAPHIC CONDITION OF THE PREMISES AND ACCEPTS THE SAME "AS IS," IN ITS EXISTING PHYSICAL AND TOPOGRAPHIC CONDITION. THE GRANTEE ACKNOWLEDGES THAT IT IS NOT RELYING ON ANY REPRESENTATION, STATEMENT, OR OTHER ASSERTION OF THE GRANTOR WITH RESPECT TO THE CONDITION OF THE PREMISES, BUT IS RELYING ON THE GRANTEE'S OWN INSPECTION OF THE PREMISES. THE GRANTOR DISCLAIMS ANY AND ALL WARRANTIES OF HABITABILITY, MERCHANTABILITY, SUITABILITY, FITNESS FOR ANY PURPOSE, AND ANY OTHER EXPRESS OR IMPLIED WARRANTY NOT EXPRESSLY SETFORTH IN THIS AGREEMENT. THE USE OF THE TERM "GRANT" IN NO WAY IMPLIES THAT THIS AGREEMENT IS FREE OF LIENS, ENCUMBRANCES, AND/OR PRIOR RIGHTS. THE GRANTEE IS PUT ON NOTICE THAT OTHER GRANT AND/OR ENCUMBRANCE MAY BE OF RECORD, AND THE GRANTEE .IS ADVISED TO EXAMINE THE RECORDS .IN THE ARCH.lVES AND RECORDS DIVISION OF THE GLO AND RECORDS OF THE COUNTY IN WH.lCH THE PREMISES ARE LOCATED. 2.04 RESERV A TlONS The Grantor reserves the full use of the Premises and all rights with respect to its surface and subsurface for any and all purposes except for those granted to the Grantee. The aforementioned reserved full use of the Premises by the Grantor includes the right of ingress, egress, and use of the Premises by the Grantor, its officers, agents, representatives, employees, and other authorized users for any authorized purpose. 2.05 RIGHT OF ENTRY (a) In any circumstances where the Grantor is granted a right of entry on the Premises during the term of the Agreement, no such entry shall constitute an eviction or disturbance of the Grantee's use and possession of the Premises, a breach by the Grantor of any of its obligations hereunder, render the Grantor liable for damages for loss of business or otherwise, entitle the Grantee to be relieved from any of its obligations hereunder, grant the Grantee any right of off-set or recoupment, or other remedy. CL20040007 cI newp.doc V.1.0 jcrow CUSTOMER ID: C000048350 4 (b) In exercising any right of entry, the Grantor agrees to exercise its right of entry only at reasonable times (except in an emergency) for purposes of inspection, repair, and as necessary to protect the State's interests, and the Grantor agrees not to unreasonably interfere with the Grantee's authorized use of the Premises. The Grantee shall provide the Grantor with keys or combinations to all locks that may limit access to the Premises. (c) Further, the Grantee authorizes the State, its officers, agents, representatives, and employees to access the Premises over and across Grantee's Adjacent Property. Grantor agrees to use the Adjacent Property only to the extent and for the length of time necessary to provide access to and from th~ Premises. The foregoing authorization creates a license only, and does not create an easement over the Adjacent Property. (d) Grantee acknowledges that Grantor's right of ingress and egress shall remain in effect as long as any improvements placed on the Premises by Grantee remain on the Premises and/or as necessary for Grantor to confirm the removal (in whole or in part) of those improvements. (e) Any aforementioned right of entry shall survive the termination of this Contract. 2.06 DAMAGE OR DESTRUCTION OF PREMISES AND/OR IMPROVEMENTS No damage to the Premises, or damage to or destruction of any Improvements, shall in any way alter, affect, or modify the Grantee's obligations under this Agreement. In the event any such damage or destruction exceeds the cost listed under the "Cost of Damage" section of Attachment A per event to repair, the Grantee shall give written notice to Grantor within seven (7) calendar days of the damage or destruction, including a description of the damage or destruction and, as far as known to the Grantee, the cause of the damage or destruction. The Grantee shall immediately remove all debris resulting from such damage or destruction and take such action as is necessary to place the Premises in a neat, safe condition. Within 90 days of the event causing the damage or destruction, the Grantee must either repair or replace the Improvements, if permitted by law, or return the Premises to their natural condition. The Grantor may make repairs or replacements pursuant to this section, whereupon the Grantee shall be liable to pay the Grantor, upon demand, the cost and expense incurred in accomplishing such action. Any failure by the Grantee to make such payment to the Grantor may be treated by the Grantor as an Event of Default. ARTICLE III: TERM The effective date and termination date of this Agreement are specified under the "Effective and Termination Dates" section of Attachment A, unless renewed or earlier terminated as provided herein. Unless otherwise specified herein, renewal of this Agreement is at the sole discretion of the Grantor. ARTICLE IV: CONSIDERATION The Grantee shall pay, in consideration of the mutual covenants and agreements set forth in this Agreement, the payment(s) and/or fee(s) listed under the "Payment(s) and/or Fee(s)" section of Attachment A on or before the due date. CL20040007 cI newp.doc v.l.O jcrow CUSTOMER 10: C000048350 5 :- ARTICLE V: EVENTS OF DEFAULT 5.01 EVENTS OF DEFAULT With respect to the Grantee, it shall be an event of default hereunder ("Event of Default") if: (a) the Grantee fails or refuses to timely pay Consideration or any other payments required by this Agreement after it becomes due; (b) the Grantee fails or refuses to comply, timely perform, or observe any of the covenants, duties, obligations, and/or conditions under this Agreement; (c) the Grantee abandons or vacates the Improvements, the Premises, or any significant portion thereof; (d) there is an entry of a court order requiring the dissolution, winding up, or termination of the Grantee's business affairs; or (e) the Grantee fails to materially comply with rules and regulations in the Texas Administrative Code, the Texas Natural Resources Code, or any other rules or regulations promulgated by any state or federal governmental entity with proper jurisdiction over any of the uses permitted under this Agreement, unless such a failure to comply is redressed through an enforcement action by an applicable state agency with proper jurisdiction. 5.02 NOTICE AND CURE There shall be no consequences for an Event of Default under this Agreement, unless the defaulting party receives written notice of the Event of Default and such Event of Default continues for a period of 30 days after the defaulting party receives the notice. A notice of Event of Default shall specify the event or events constituting the default. This 30 day period shall be extended if the act, event, or condition is one that by its nature or circumstances reasonably requires more than 30 days to cure; provided, however, the defaulting party shall promptly and in good faith initiate and diligently pursue measures that are expected to cure or eliminate the Event of Default in a reasonable period of time. If either party fails to cure an Event of Default, the non-defaulting party shall be entitled to terminate this Agreement by written notice. This notice and cure provision does not apply to an Event of Default under provision 5.01(a) or any emergency situations that affect public health or safety. 5.03 CUMULATIVE RIGHTS AND REMEDIES; No WAIVER If an Event of Default occurs and the Grantee fails to cure within the period provided above, the Grantor may, at its option, do anyone or more of the following: (a) terminate this Agreement by sending written notice of such termination, in which event the Grantee shall immediately surrender possession of the Premises to the Grantor (such termination shall not prejudice the rights of the Grantor for any claim of payments due); (b) enter upon and take possession of the Premises and expel or remove the Grantee and any other occupant, with or without having terminated the Agreement; or CL20040007 CUSTOMER ID: C000048350 cI newp.doc V.l.O 6 jcrow (c) alter locks and other security devices, ifany, at the Premises. The failure of either the Grantee or the Grantor to insist at any time upon the strict observance or performance of any of the provisions of this Agreement or to exercise any right or remedy as provided in this Agreement shall not impair any other right or remedy or be construed as a waiver or relinquishment thereof with respect to subsequent defaults. Every right and remedy given by this Agreement to the Grantee or the Grantor may be exercised from time-to-time and as often as may be deemed expedient by the Grantee or the Grantor, as the case may be. In an Event of Default, the Grantor shall have the option, but not the obligation, to mitigate its damages. ARTICLE VI: GENERAL TERMS. CONDITIONS. AND EXCEPTIONS 6.01 ASSIGNMENT The Grantee shall not assign or otherwise dispose of an interest in this Agreement or the Premises without the express prior written consent of the Grantor; and any attempt to assign or otherwise dispose without consent shall be void and of no effect. This prohibition against assigning or disposition shall be construed to include a prohibition against any assignment or disposition by operation of law. If this Agreement is assigned, or if an interest in this Agreement or the Premises is disposed of, the Grantor may nevertheless collect Consideration from the assignee and apply the net amount collected to the Consideration payable hereunder. No such transaction or collection of Consideration shall release the Grantee from the further performance of its covenants, duties, and obligations. 6.02 INDEMNITY EXCEPT FOR DAMAGES DIRECTLY OR PROXIMATELY CAUSED BY THE GROSS NEGLIGENCE OF THE GRANTOR, THE GRANTEE SHALL INDEMNIFY AND HOLD HARMLESS THE GRANTOR AND THE GRANTOR'S OFFICERS, REPRESENTATIVES, AGENTS, AND EMPLOYEES FROM ANY LOSSES, CLAIMS, SUITS, ACTIONS, DAMAGES, OR LIABILITY (INCLUDING ALL COSTS AND EXPENSES OF DEFENDING AGAINST ALL OF THE AFOREMENTIONED) ARISING IN CONNECTION WITH: · THIS AGREEMENT; · THE USE OR OCCUPANCY OF THE PREMISES; · ANY NEGLIGENCE, ACT, OMISSION, NEGLECT, OR MISCONDUCT OCCURRING IN, ON, OR ABOUT THE PREMISES; OR · ANY CLAIMS OR AMOUNTS ARISING OR RECOVERABLE UNDER FEDERAL OR STATE WORKERS' COMPENSATION LAWS, THE TEXAS TORT CLAIMS ACT, OR ANY OTHER SUCH LA WS. THE GRANTEE ASSUMES RESPONSIBILITY FOR THE CONDITION OF THE PREMISES. THE GRANTEE EXPRESSLY AGREES TO USE AND OCCUPY THE PREMISES AND PLACE ANY IMPROVEMENTS ON THE PREMISES AT ITS OWN RISK. THE GRANTEE SHALL BE RESPONSIBLE FOR THE SAFETY AND WELL BEING OF ITS EMPLOYEES, CUSTOMERS, AND INVITEES. THESE REQUIREMENTS SHALL SURVIVE THE TERM OF THIS AGREEMENT UNTIL ALL CLAIMS HAVE BEEN SETTLED OR RESOLVED AND SUITABLE EVIDENCE TO THAT EFFECT HAS BEEN FURNISHED TO THE GRANTOR. CL20040007 cl newp.doc v.I.O jcrow CUSTOMER 10: C000048350 7 6.03 PROTECTION OF NATURAL AND HISTORICAL RESOURCES (a) Unauthorized Discharge The Grantee shall use the highest degree of care and all appropriate safeguards to prevent pollution of air, ground, or water in, on, or about the Premises through an unauthorized discharge, and to protect and preserve natural resources and wildlife habitat. In the event of such discharge or damage to natural resources in, on, or about the Premises that is the result of an act or omission of the Grantee, its officers, employees, agents, representatives, contractors, and/or invitees, the Grantee shall immediately notify appropriate agencies of the State of Texas and the Grantor and undertake all required and appropriate action to remedy the same. The Grantee shall be liable for all damages to the Premises, public lands, and waters as a result of such act or omission and for mitigation of any such damages. (b) Natural Historical Preservation Act and Antiquities Code of Texas THE GRANTEE IS EXPRESSLY PLACED ON NOTICE OF THE NATIONAL HISTORICAL PRESERVATION ACT OF 1966 AND THE ANTIQUITIES CODE OF TEXAS. IN THE EVENT THAT ANY SITE, OBJECT, LOCATION, ARTIFACT, OR OTHER FEATURE OF ARCHEOLOGICAL, SCIENTIFIC, EDUCATIONAL, CULTURAL, OR HISTORIC INTEREST IS ENCOUNTERED DURING THE ACTIVITIES AUTHORIZED BY THIS AGREEMENT, THE GRANTEE SHALL IMMEDIATELY CEASE SUCH ACTIVITIES AND SHALL IMMEDIATELY NOTIFY THE GRANTOR AND THE TEXAS HISTORICAL COMMISSION, SO THAT ADEQUATE MEASURES MAY BE UNDERTAKEN TO PROTECT OR RECOVER SUCH DISCOVERIES OR FINDINGS, AS APPROPRIATE. 6.04 COMPLIANCE WITH OTHER LAWS; NUISANCE The Grantee, at its own expense, will comply with all federal, state, municipal, and other laws, codes, ordinances, rules, and regulations applicable to the Premises; and will install, remove, and alter such equipment and facilities in, and make such alterations to, the Premises as may be necessary to comply. The Grantee will not make any unlawful use of the Premises or permit any unlawful use thereof; and will not commit, or permit anyone else to commit, any act that is a nuisance or annoyance to the Grantor or adjacent property owners or tenants, or which might, in the exclusive judgment of the Grantor, damage the Grantor's goodwill or reputation, or tend to injure or depreciate the value of the Premises and/or any Improvements located thereon. The obligations of the Grantee under this Section shall survive any termination of this Agreement. 6.05 NOTICE (a) The Grantee shall provide written notice to the Grantor of any change in the Grantee's name, address, corporate structure, legal status or any other information relevant to this Agreement. The Grantee shall provide to the Grantor any other information reasonably requested by the Grantor in writing within 30 days following such request. (b) Any payments and required written notices under this Agreement shall be delivered by hand, facsimile, or United States Registered or Certified Mail, adequate postage prepaid, to the address(es) listed under the "Address(es) for Notification" section of Attachment A. A party may change its address by giving notice as provided above. No change of address shall be binding until notice of such change of address is given as required. CL20040007 CUSTOMER 10: C000048350 cl newp.doc V.I.O 8 jcrow 6.06 SEVERABILITY If any provision contained in this Agreement is held to be unenforceable by a court of law or equity, this Agreement shall be construed as if such provision did not exist and the non-enforceability of such provision shall not be held to render any other provision or provisions of this Agreement unenforceable. 6.07 ENTIRE AGREEMENT This Agreement and its attachments constitute the entire agreement of the parties and such are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreements that may have been made in connection with the subject matter hereof. Unless an attachment to this Agreement specifically displays a mutual intent to amend a particular part of this Agreement, general conflicts in language between any such attachment and this Agreement shall be construed consistently with the terms of this Agreement. Unless otherwise expressly authorized by the terms of this Agreement, no modification, renewal, extension, or amendment to this Agreement shall be binding upon the parties unless the same is in writing and signed by the respective parties hereto. 6.08 TAXES The Grantee shall, as further consideration for this Agreement, pay and discharge all "Taxes" (as hereinafter defined) properly assessed in any calendar year (or portion thereof) during the term of this Agreement. For the purposes of this Agreement, the term "Taxes" means all taxes, assessments, impositions, levies, charges, excises, fees, licenses, and other sums (whether now existing or hereafter arising, whether foreseen or unforeseen, and whether under the present system of taxation or some other system), that during the term of this Agreement may be levied, assessed, charged, or imposed by any governmental authority or other taxing authority or accrue on the Premises and any Improvements or other property thereon, whether belonging to the Grantor or the Grantee, or to which either of them may become liable in relation thereto. The term "Taxes" shall also include all penalties, interest, and other charges payable by reason of any delay or failure or refusal of the Grantee to make timely payments as required pursuant to this provision. THE GRANTEE AGREES TO AND SHALL INDEMNIFY AND HOLD THE GRANTOR HARMLESS FROM LIABILITY FOR ANY AND ALL T AXES, TOGETHER WITH ANY INTEREST, PENALTIES, OR OTHER SUMS IMPOSED, AND FROM ANY SALE OR OTHER PROCEEDING TO ENFORCE PAYMENT THEREOF. 6.09 ENCUMBRANCE OF INTEREST The Grantee may not mortgage, hypothecate, encumber, or grant any deed of trust or security interest that encumbers the Premises. Further, the Grantee may not collaterally assign any rent or other income generated from the Premises. Prior to expiration or termination of this Agreement, the Grantee will provide the Grantor with documentation sufficient to evidence the Grantor's ownership of the Improvements not required to be removed per Article II. 6.10 PROPER AUTHORITY Each party hereto represents and warrants that the person executing this Agreement on its behalf has full power and authority to enter into this Agreement. CL20040007 cl newp.doc v.I.O jcrow CUSTOMER ID: C000048350 9 6.11 RELATIONSHIP OF THE PARTIES Nothing contained in this Contract shall be deemed or construed to create a partnership or joint venture, to create relationships of an employer-employee or principal-agent, or to otherwise create for the Grantor any liability whatsoever with respect to the indebtedness, liabilities, and obligations of the Grantee or any other party. 6.12 GRANTEE'S WAIVER OF CERTAIN RIGHTS AND ASSERTIONS The Grantee waives and relinquishes all rights that the Grantee might have to claim any nature of lien against the Grantor and the Premises, or withhold or deduct from or offset against any Consideration or other sums provided hereunder to be paid to the Grantor by the Grantee. The Grantee waives and relinquishes any right, either as a claim or as a defense, that the Grantor is bound to perform or is liable for the nonperformance of any implied covenant or implied duty of the Grantor not expressly set forth in this Agreement. IN TESTIMONY WHEREOF, witness my hand and the Seal of Office. GRANTOR: THE STATE OF TEXAS _/ APPROVED: Contents: \IuJe. 'IJ1;l..- Legal: ~ Deputy: .~ Executive: By: JERRY E. PATTERSON Commissioner, General Land Office Chairman, School Land Board Date: CL20040007 cl newp.doc v.l.O jcrow CUSTOMER ID: C000048350 10 GRANTEE: Calhoun County - Precinct 4 By: ~ t1 fJJr-I ~ (Signature) ~ Michael J. Pfeifer (Printed Name) Calhoun County Judge (Title) Date: November 23, 2009 ACKNOWLEDGMENT STATE OF Texas 9 9 9 COUNTY OF Calhoun This instrument was acknowledged before me on the 20~,by Michael J. Pfeifer 23 day of November ((I/'{II7IC( ()f' .lgcnl /(cpf'csel?lilli\'ei. "";i~~ :,"~~. SUS"'~n Ellplfes .vComm .012 \ (!\l>'~. ~ 8,\~ (/ Ill' ) Notary Public, State of Texas My commission expires: 04-18-2012 INFORMATION COLLECTED BY ELECTRONIC MAIL AND BY WEB FORM IS SUBJECT TO THE PUBLIC INFORMATION ACT. CHAPTER 552, GOVERNMENT CODE. CL20040007 CUSTOMER ID: C000048350 ATTACHMENT A: CONTROL PAGE GRANTEE'S NAME Calhoun County - Precinct 4 PREMISES A portion of State Tract Number 132, Hynes Bay, Calhoun County, Texas (the "Premises"). The Premises are further described and depicted on Attachment B attached hereto and incorporated herein by reference. USE(S) Of PREMISES Authorized Use(s) of the Premises: a public boat launch/ramp facility consisting of a 100' x 150' access channel comprising an encumbrance of 15,000 square feet: three areas of fill, one 50' x ISO', one 30' x 50', and one 70' x 280', comprising an encumbrance of 28,600 square feet; a I' x 50' timber bulkhead comprising a total encumbrance of 50 square feet, and an 8' x 1,600' band of crushed concrete rip-rap comprising an encumbrance of 12,800 square feet: for a total project encumbrance of 56,450 square feet. SPECIAL CONDITIONS 1. Grantee is specifically prohibited from using or permitting the use of the Premises for any commercial or illegal purpose. Provided the Grantor does not unreasonably interfere with Grantee's use of the Premises, the Grantor may use or permit the use of the Premises for any purpose consistent with Grantee's use of the Premises. 2. All maintenance dredging activities are to be confined within the limits of the authorized excavation areas. 3. Grantee shall notify the General Land Office, Corpus Christi Field Office in writing at least sixty (60) days prior to undertaking any maintenance dredging activities occurring during the term of this contract. 4. All dredged material (spoil) authorized by this instrument shall be placed and contained on private property above the limits of mean high water, and Grantee waives any right to claim ownership of Coastal Public Land as a result of artificial accretion caused by deposition of dredged material. 5. Silt curtains are to be installed prior to beginning any dredging action, and shall be maintained around the perimeter throughout the duration of all dredging activity to minimize turbidity levels within adjacent waters. 6. Depth of the dredged area authorized herein shall not exceed 6 feet below Mean High Water. Over-dredging for advance maintenance is specifically prohibited. COST OF DAMAGE Five Thousand and Noll 00 Dollars ($5,000) per event. EffECTIVE AND TERMINATION DATES This Agreement is for a total period of five (5) years, effective on February 1, 2010, and terminating on January 31, 2015. P A YMENT(S) AND/OR FEE(S) Grantee and Grantor acknowledge that no rental fees shall be assessed for the described use of the premises, while Grantee is not in default of the terms agreed upon herein. Grantor further acknowledges the receipt of the appropriate contract application and processing fees. CL20040007 ADDRESS(ES) FOR NOTIFICATION Grantor's Contact Information Name: Texas General Land Office Title: Deputy Commissioner, Professional Services Address: 1700 N. Congress Ave. Address: Austin, Texas 78701-1495 Grantee's Contact Information Name: Calhoun County - Precinct 4 Address: PO Box 177 Address: Seadrift, TX 77983-0177 CL20040007 $ , . *--:::,-.<" / z-r- // "':--~>/ Hynes Bay Unvegetated Submerged l' x 50' wooden bulkhead Tide: -0.25' Visibility: 0' '* -4' HWM ,---------- 2,000 square foot area of fill that has eroded away 100' x 150' Access Channel Boat Ra~ 70' X 280' fill area Unvegetated Submerged 0..:. co. .... &...: o , 'b.8- c:: &...: co.[9 ..0 (l) \ : ~ &.;:: o () &8 ,.... ~ () >('b ~ (l) Qj-C:: C'I') 2 () 4.60 Acres, Part of Tract 23, Maxima Campos Survey, Abstract 4 Upland Elevation: 4' HWM Upland Vegetation: Manicured public park DATE OF INSPECTION: CREATOR: mharding REVISED BY: JStephens 08/05/2009 l i j -----~ TITLE:Calhoun County, Precinct 4/CL20040007 ------------- COMPANY: Texas General Land Office -_._,.__._---'--~_._---_."-----"_._----"._--------._-------------_._~---_.,---------~.--------------, ---------_._---.---_._-~~----- Attachment 8---1 DRAWING SCALE: 1 in : 20ft ACCOUNTS ALLOWED - COUNTY: Claims totaling $434,952.42 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER: Claims totaling $2,809,529.78 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCOUNTS ALLOWED - INDIGENT HEAL THCARE: Claims totaling $184,560.14 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. TRANSFER CERTAIN ITEMS OF COUNTY PROPERTY FROM DEPARTMENT 690 - SEADRIFT VOLUNTEER FIRE DEPARTMENT TO DEPARTMENT 680 - PORT O'CONNOR VOLUNTEER FIRE DEPARTMENT: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the transfer of certain items of county property from Department 690 - Seadrift Volunteer Fire Department to Department 680 - Port O'Connor Volunteer Fire Department. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ... TRANSFER FIBERGLASS WATER TANK AND JOHN DEERE MOWER FROM PRECINCT #3 INVENTORY TO PRECINCT #1 INVENTORY: A Motion was made by Commissioner Fritsch and seconded by Commissioner Finster to approve the transfer of a fiberglass water tank and a John Deere Mower from Precinct #3 inventory to Precinct #1 inventory. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. NOV-1B-2009 05:03PM FROM- T-047 P.002/002 F-565 BCo . CALHOUN COUNTY COMMISSIONER, PRECINCT 3 24627 state Hwy. 172.. Olivia, Port Lovoca, Texas 77979 - Office (361) 893~5346 - FCDC (361) 893-5309 , .~..- Home (3611552-3145 - Neil E. Fritsch, Coamn__. 1'd.:J - Mobtle (361) 920-5346 Emall: ccprct3@loword.com November 18, 2009 Judge M. Pfeifer 211 S. Ann Port lavaea, TX 77979 RE: AGENDA ITEM FOR COMMISSIONERS' COURT ON NOVEMBER 23, 2009 Please add the following item to the captioned agenda: "Consider and take necessary action to transfer from Precinct 3 to Precinct 1 a Fiberglass Water Tank, Inventory No. 23-0086 and a John Deere Lawn Mower, Serial No. MDL288Ao12164." n;f}f~ ~er,;. }ritsch ~. ""- DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN THE CALHOUN COUNTY SHERIFF'S DEPARTMENT AS SURPLUS/SALVAGE AND AUTHORIZE THE SHERIFF'S OFFICE TO DONATE SAID ITEMS TO THE HARBOR AS PER LOCAL GOVERNMENT CODE 263.152 (a)(4)(B) (SEE LIST): A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to declare certain items of County Property in the Calhoun County Sheriff's Department as surplus/salvage and authorize the Sheriff's Office to donate said items to the Harbor as per Local Government Code 263.152 (a)(4)(B). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. " Calhoun County, Texas WASTE OECLARA TION R~QUEST FORM Department Name: Calhoun County Sherifrs Office Requested By: Sheriff B.B. Browning c. Revised Copy 11-18-09 Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM i I i I : ' Department Name: Calhoun County Sheriff's Office Requested By: Sheriff B.B. Browning Reason for Surplus/Salvage Declaration 364KFN368B C6JE41BWOEJCFP 364YEY510Y 364YEY52NL 364YEY50X6 OY ---------------------------- ------------------------------ ~-.~-----~~..-.....--..p-.~----~..-._..~."""___..~..."~.R."..".._....__......'..."'_.._.h................o_".......___..........._.__......._.n__._....__.___......._.__"._.u.______ iJ Calhoun County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By: April Townsend, Pet. 4 Motorola Minitor III Pager Motorola Minitor III Pager S253BAL2982 From Dept 690 - SVDFD To Dept. 680 - POCVFD From Dept 690 - SVDFD To Dept. 680 - POCVFD S253BAL298Q Page 1 of 1 To: From: Peter DeForest <peterd@tisd.net> April May <april.may@calhouncotx.org> Kenny Finster <Kenny.finster@calhouncotx.org>, eale Hummel <calehummel@yahoo.com>, Henry Barber <hbarber@cableone.net> Date: 11/12/2009 06:01 PM Subject: Inventory transfer from Seadrift FD to POC ,FD Cc: April, Please arrange to transfer these two pagers from Seadrift FD inventory to POC FD inventory Motorola Minitor III Pager serial number: S253BAL2982 Motorola Minitor III Pager serial number: S253BAL298Q Thanks, Peter ~~S:/ /mail.calhouncotx.org/W orldClient.dll ?Session==OGQORA T & View=Iy1essage&Pri... 11/16/2009 BUDGET ADJUSTMENTS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch that the following Budget Adjustments be approved. 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