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2010-10-28 .~ -., \-1' Regular October Term Held October 28,2010 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE IT REMEMBERED, that on this 28th day of October, A.D., 2010 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 a.m., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil E. Fritsch Kenneth W. Finster Wendy Marvin County Judge Commissioner, Precinct # 1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. APPROVE MINUTES OF OCTOBER 14, 2010: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve minutes of October 14, 2010 meeting. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. . APPROVE ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF APPROXIMATELY $5,260,000 IN AGGREGATE PRINCIPAL AMOUNT OF CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010; SECURING THE PAYMENT THEREOF BY AUTHORIZING THE LEVY OF AN ANNUAL AD VALOREM TAX; AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A PURCHASE CONTRACT, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, AND ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO: A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to approve the Order Authorizing the Issuance, Sale and Delivery of approximately $5,260,000 in Aggregate Principal Amount of Calhoun County, Texas General Obligation Refunding Bonds, Series 2010; securing payment thereof by authorizing the Levy of an Annual Ad Valorem Tax; and approving and authorizing the execution of a Paying Agent/Registrar Agreement, a purchase contract, and escrow agreement, an official statement, and all other instruments and procedures related thereto. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~ ORDER NO. ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF $4,985,000 IN AGGREGATE PRINCIPAL AMOUNT OF CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010; SECURING THE PAYMENT THEREOF BY AUTHORIZING THE LEVY OF AN ANNUAL AD VALOREM TAX; AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A PURCHASE CONTRACT, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, AND ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO DATE OF APPROVAL: OCTOBER 28, 2010 i I ) ... Recitals Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. Section 10. Section 11. Section 12. Section 13. Section 14. Section 15. Section 16. Section 17. Section 18. \ TABLE OF CONTENTS AMOUNT AND PURPOSE OF THE BONDS ....................... DESIGNA TION, DATE, DENOMINATIONS, NUMBERS, AND MATURITIES OF THE BONDS .................................. INTEREST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHARACTERISTICS OF THE BONDS ............................ FORM OF BOND .............................................. INTEREST AND SINKING FUND; TAX LEVY ..................... INVESTMENTS ............................................... DEFEASANCE OF BONDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED BONDS CUSTODY, APPROVAL, AND REGISTRATION OF BONDS; BOND COUNSEL'S OPINION; CUSIP NUMBERS; AND OTHER MATTERS ....................... ....................... COVENANTS REGARDING TAX-EXEMPTION OF INTEREST ON THE BONDS ............................................. SALE AND DELIVERY OF BONDS .............................. APPROVAL OF OFFICIAL STATEMENT. . . . . . . . . . . . . . . . . . . . . . . . . . APPROVAL OF ESCROW AGREEMENT; REFUNDING OF REFUNDED OBLIGATIONS .................................... REDEMPTION OF REFUNDED OBLIGATIONS .................... AUTHORITY FOR OFFICERS TO EXECUTE DOCUMENTS AND APPROVE CHANGES .................................... ORDER A CONTRACT; AMENDMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . INTERESTED PARTIES -1- 1 3 4 4 5 9 16 17 17 18 19 20 22 22 23 23 23 24 24 ,. Section 19. COMPLIANCE WITH RULE 15c2-12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Section 20. SECURITY INTEREST ......................................... 27 Section 21. REMEDIES IN EVENT OF DEFAULT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Section 22. APPROPRIATION TO PAY PRINCIPAL AND INTEREST ............ 28 Section 23. INCORPORATION OF RECITALS. .......... ..... . ... ..... ... .... 28 Section 24. SEVERABILITY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Section 25. EFFECTIVE DATE...................... ........ .., ............ 28 SIGNATURES PAYING AGENT/REGISTRARAGREEMENT ............................. ExhibitA PURCHASE CONTRACT .............................................. Exhibit B ESCROW AGREEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Exhibit C NOTICE OF REDEMPTION ............................................ Exhibit D DESCRIPTION OF ANNUAL FINANCIAL INFORMATION ................. Exhibit E ORDER NO. ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF $4,985,000 IN AGGREGATE PRINCIPAL AMOUNT OF CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010; SECURING THE PAYMENT THEREOF BY AUTHORIZING THE LEVY OF AN ANNUAL AD VALOREM TAX; AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A PURCHASE CONTRACT, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, AND ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ WHEREAS, CALHOUN COUNTY, TEXAS (the "Issuer" or the "County") is a political subdivision, and is operating and existing under the Constitution and laws, ofthe State of Texas; and WHEREAS, among numerous series of bonds and certificates of obligation of the County which are secured by the full faith and credit of the County and a pledge by the County to levy ad valorem taxes sufficient to pay principal of and interest on such bonds or certificates of obligation as they become due, there are specifically outstanding the following series of obligations: Calhoun County, Texas General Obligation Bonds, Series 2003A, dated August 1, 2003, maturing on August 15 in the years 2011 through 2023, currently outstanding in the principal amount of$6, 495, 000 (the "Series 2003A Bonds''); and Calhoun County, Texas General Obligation Refunding Bonds, Series 2003B, dated August 1,2003, maturing on August 15,2011, currently outstanding in the principal amount of $495,000 (the "Series 2003B Bonds''); and Calhoun County, Texas Certificates of Obligation, Series 2004, dated July 1,2004, maturing on August 15 in the years 2011 through 2022 and 2024, currently outstanding in the principal amount of $5, 395, 000 (the "Series 2004 Bonds''); and WHEREAS, the County now desires to refund the outstanding Series 2004 Bonds maturing in the years 2013 through 2022, inclusive, and 2024 which obligations are referred to collectively herein as the "Refunded Obligations" and are more specifically described as maturing in the years and in the respective principal amounts (aggregating $4,960,000 in principal amount) and bearing interest as shown in the following table: 2013 325,000 325,000 4.000 EQ2 2014 340,000 340,000 4.000 ERO 2015 355,000 355,000 4.000 RS8 2016 370,000 370,000 4.000 ET6 2017 385,000 385,000 4.125 ED3 2018 400,000 400,000 4.250 EV1 2019 415,000 415,000 4.350 EW9 2020 435,000 435,000 4.375 EX7 2021 450,000 450,000 4.500 EY5 2022 475,000 475,000 4.500 EZ2 *** *** *** *** *** 2024* 1.010.000 1.010.000 4.550 FB4 Totals 4.960.000 4.960.000 *** *** * Term Certificates with scheduled mandatory sinking fund redemption on August 15, in the years 2023 and 2024 (maturity date) in the principal amounts of $495,000 and $515,000, respectively. WHEREAS, all of the Refunded Obligations mature or are subject to redemption prior to maturity within 20 years of the date of the bonds hereinafter authorized; in particular, the Refunded Obligations and the order which authorized the issuance of the Refunded Obligations provide that the Refunded Obligations may be refunded at the option of the County on August 15, 2011, or any date thereafter; and WHEREAS, Chapter 1207, Texas Government Code, as amended ("Chapter 1207"), authorizes the County to issue refunding bonds and to deposit the proceeds from the sale thereof, and any other available funds or resources, directly with a place of payment (paying agent) for the Refunded Obligations, or with another trust company or commercial bank that does not act as a depository for the County, in an amount sufficient to provide for the payment and/or redemption of the Refunded Obligations, and such deposit, if made before such payment dates, shall constitute the making of firm banking and financial arrangements for the discharge and final payment or redemption of the Refunded Obligations; and -2- WHEREAS, Chapter 1207 (specifically Section 1207.062, Texas Government Code) further authorizes the County to enter into an escrow agreement with (i) any paying agent for the Refunded Obligations, or (ii) another trust company or commercial bank: that does not act as a depository for the County and is named in the proceedings authorizing such escrow agreement, with respect to the safekeeping, investment, reinvestment, administration and disposition of any such deposit, upon such terms and conditions as the County and such paying agent, trust company or commercial bank may agree; provided that such deposits may be invested and reinvested in direct noncallable obligations of the United States, including obligations that are unconditionally guaranteed by the United States, which mature and bear interest payable at such times and in such amounts as will be sufficient to provide for the scheduled payment or redemption of the Refunded Obligations; and WHEREAS, U.S. BANK NATIONAL ASSOCIATION, currently serves as the paying agent for the Series 2004 Bonds, and, pursuant to Section 1207.062, Texas Government Code, is eligible to serve as the "Escrow Agent" under the "Escrow Agreement" herein authorized in connection with refunding the Refunded Obligations, however, the Commissioners Court of the County (the "Commissioners Court") desires to appoint BANK OF TEXAS, N .A., which is a trust company or commercial bank that does not act as a depository for the County, to serve as the Escrow Agent for the Refunded Obligations; and WHEREAS, the Escrow Agreement hereinafter authorized, under which BANK OF TEXAS, N .A., will serve as the Escrow Agent, constitutes an escrow agreement of the kind authorized and permitted by Chapter 1207; and WHEREAS, the Commissioners Court hereby finds and declares a public purpose and it is advisable and in the best interests of the Issuer to issue a series of bonds (defined in Section 2 hereof as the "Bonds") to refund the Refunded Obligations in order to achieve a present value debt service savings and to restructure the Issuer's outstanding debt service, and that such refunding will result in a gross debt service savings of approximately $371,529.61, and a net present value debt service savings of $3 08, 781. 77 after taking into account excess proceeds generated from the issuance of the Bonds in the amount of $3,757.86; and WHEREAS, the Bonds hereinafter authorized and designated are to be issued and delivered pursuant to Chapter 1207, Texas Government Code; and WHEREAS, it is hereby officially found and determined that the meeting at which this Order was passed was open to the public, and public notice of the time, place, and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. THEREFORE, BE IT ORDAINED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: SECTION 1. AMOUNT AND PURPOSE OF THE BONDS. General obligation bonds of the County are hereby authorized to be issued and delivered in the aggregate principal amount of $4,985,000 FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND A PORTION OF THE COUNTY'S OUTSTANDING GENERAL OBLIGATION INDEBTEDNESSPAYABLE IN -3- WHOLE OR IN PART FROM AD VALOREM TAXATION, AND TO PAY FOR COSTS OF ISSUANCE. SECTION 2. DESIGNATION, DATE, DENOMINATIONS, NUMBERS AND MATURITIES OF BONDS. (a) Each Bond issued pursuant to this Order shall be designated: "CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BOND, SERIES 2010" (a "Bond" and collectively, the "Bonds") and initially there shall be issued, sold and delivered hereunder one fully registered bond, without interest coupons, dated as of October 15,2010, with Bonds issued in replacement thereof being in the denomination of $5,000 or any integral multiple thereof, and with Bonds issued and delivered in substitution for the Initial Bond being numbered consecutively from R-l upward, all payable to the initial registered owner thereof (with the Initial Bond being payable to the initial purchaser designated in Section 12 hereof), or to the registered assignee or assignees of said bond or any portion or portions thereof (in each case, the "Registered Owner"). (b) The Bonds shall mature on August 15 in each of the years and in the respective principal amounts as set forth below: YEAR OF PRINCIPAL YEAR OF PRINCIPAL MATURITY AMOUNT ($) MATURITY AMOUNT ($) 2011 65,000 2018 395,000 *** *** 2019 405,000 2013 345,000 2020 425,000 2014 355,000 2021 440,000 2015 365,000 2022 460,000 2016 375,000 2023 475,000 2017 385,000 2024 495,000 SECTION 3. INTEREST. (a) The Bonds shall bear interest calculated on the basis of a 360- day year composed of twelve 30-day months from the dates specified in the FORM OF BOND set forth in this Order to their respective dates of maturity or prior redemption at the rates per annum as set forth below: -4- YEAR OF INTEREST YEAR OF INTEREST MATURITY RATE (0/0) MATURITY RATE (0/0) 2011 2.000 2018 3.000 *** *** 2019 4.000 2013 2.000 2020 4.000 2014 2.000 2021 4.000 2015 3.000 2022 4.000 2016 3.000 2023 4.000 2017 3.000 2024 4.000 Said interest shall be payable in the manner provided and on the dates stated in the FORM OF BOND set forth in this Order. SECTION 4. CHARACTERISTICS OF THE BONDS. (a) Registration. Transfer. and Exchan~e: Authentication. The County shall keep or cause to be kept at the designated corporate trust or commercial banking office (initially located in Houston, Texas) of BANK OF TEXAS, N.A. (the "Paying Agent/Registrar") books or records for the registration of the transfer and exchange of the Bonds (the "Registration Books"), and the County hereby appoints the Paying Agent/Regis- trar as its registrar and transfer agent to keep such books or records and make such registrations of transfers and exchanges under such reasonable regulations as the County and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers and exchanges as herein provided. Attached hereto as Exhibit A is a copy of the Paying Agent/Registrar Agreement between the County and the Paying Agent/Registrar which is hereby approved in substantially fmal form, and the County Judge and County Clerk or Deputy County Clerk of the County are hereby authorized to execute the Paying Agent/Registrar Agreement and approve any changes in the final form thereof. The Paying Agent/Registrar shall obtain and record in the Registration Books the address of the registered owner of each Bond to which payments with respect to the Bonds shall be mailed, as herein provided; but it shall be the duty of each registered owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest payments shall not be mailed unless such notice has been given. To the extent possible and under reasonable circumstances, all transfers of Bonds shall be made within three business days after request and presentation thereof. The County shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, exchange and delivery of a substitute Bond or Bonds shall be paid as provided in the FORM OF BOND set forth in this Order. Registration of assignments, transfers and exchanges of Bonds shall be made in the manner l: provided and with the effect stated in the FORM OF BOND set forth in this Order. Each substitute Bond shall bear a letter and/or number to distinguish it from each other Bond. Except as provided in (c) below, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Bond, date and manually sign the Paying Agent/Registrar's Authentication Certificate, and no such Bond shall be deemed to be issued or outstanding unless such Certificate is so executed. The Paying Agent/Registrar promptly shall cancel all paid Bonds and Bonds surrendered for transfer and exchange. No additional ordinances, orders, or resolutions need be passed or adopted by the governing body of the County or any other body or person so as to accomplish the foregoing transfer and exchange of any Bond or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Bonds in the manner prescribed herein, and said Bonds shall be of type composition printed on paper with lithographed or steel engraved borders of customary weight and strength. Pursuant to Subchapter D of Chapter 1201, Texas Government Code, the duty of transfer and exchange of Bonds as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of said Certificate, the transferred and exchanged Bond shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Bonds which initially were issued and delivered pursuant to this Order, approved by the Attorney General, and registered by the Comptroller of Public Accounts. (b) Pavment of Bonds and Interest. The County hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Bonds, all as provided in this Order. The Paying AgentlRegistrar shall keep proper records of all payments made by the County and the Paying Agent/Registrar with respect to the Bonds. (c) In General. The Bonds (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Bonds to be payable only to the registered owners thereof, (ii) may be redeemed prior to their scheduled maturities (notice of which shall be given to the Paying Agent/Registrar by the County at least 50 days prior to any such redemption date), (iii) may be transferred and assigned, (iv) may be exchanged for other Bonds, (v) shall have the characteristics, (vi) shall be signed, sealed, executed and authenticated, (vii) the principal of and interest on the Bonds shall be payable, and (viii) shall be administered and the Paying Agent/Registrar and the County shall have certain duties and responsibilities with respect to the Bonds, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF BOND set forth in this Order. The Initial Bond is not required to be, and shall not be, authenti- cated by the Paying Agent/ Registrar, but on each substitute Bond issued in exchange for the Initial Bond issued under this Order the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE, in the form set forth in the FORM OF BOND. In lieu of the executed Paying Agent/Registrar's Authentication Certificate described above, the Initial Bond delivered on the closing date (as further described in subparagraph (i) below) shall have attached thereto the Comptroller's Registration Certificate substantially in the form set forth in the FORM OF BOND below, manually executed by the Comptroller of Public Accounts of the State of Texas or by his duly authorized agent, which certificate shall be evidence that the Initial Bond has been duly approved by the Attorney General of the State of Texas and that it is a valid and binding obligation of the County, and has been registered by the Comptroller. -6- (d) Substitute Pavinf! Agent/Ref!istrar. The County covenants with the registered owners of the Bonds that at all times while the Bonds are outstanding the County will provide a competent and legally qualified bank, trust company, financial institution, or other entity to act as and perform the services of Paying Agent/Registrar for the Bonds under this Order, and that the Paying Agent/Registrar will be one entity and shall be an entity registered with the Securities and Exchange Commission. The County reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 120 days written notice to the Paying Agent/Registrar, to be effective not later than 60 days prior to the next principal or interest payment date after such notice. In the event that the entity at any time acting as Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the County covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Order. Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Registrar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and records relating to the Bonds, to the new Paying Agent/Registrar designated and appointed by the County. Upon any change in the Paying Agent/Registrar, the County promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each registered owner of the Bonds, by United States mail, first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Order, and a certified copy of this Order shall be delivered to each Paying Agent/Registrar. (e) Book-Entry Onlv Svstem for Bonds. The Bonds issued in exchange for the Bonds initially issued to the purchaser specified in Section 12 herein shall be initially issued in the form of a separate single fully registered Bond for each of the maturities thereof. Upon initial issuance, the ownership of each such Bond shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company of New York ("nTe'), and except as provided in subsection (i) hereof, all of the outstanding Bonds shall be registered in the name of Cede & Co., as nominee ofDTC. With respect to Bonds registered in the name of Cede & Co., as nominee ofDTC, the County and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created ("nTC Participant") to hold securities to facilitate the clearance and settlement of securities transaction among DTC Participants or to any person on behalf of whom such a DTC Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence, the County and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of the Bonds, as shown on the Registration Books, of any notice with respect to the Bonds, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of Bonds, as shown in the Registration Books of any amount with respect to principal of or interest on the Bonds. Notwithstanding any other provision of this Order to the contrary, the County and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Bond is registered in the Registration Books as the absolute owner of such -7- Bond for the purpose of payment of principal and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bond, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Bonds only to or upon the Order of the registered owners, as shown in the Registration Books as provided in this Order, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the County's obligations with respect to payment of principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner, as shown in the Registration Books, shall receive a Bond certificate evidencing the obligation of the County to make payments of principal and interest pursuant to this Order. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Order with respect to interest checks being mailed to the registered owner at the close of business on the Record Date, the words "Cede & Co." in this Order shall refer to such new nominee ofDTC. (f) Successor Securities Depositorv: Transfers Outside Book-Entrv Onlv Svstems. In the event that the County determines that DTC is incapable of discharging its responsibilities described herein and in the representation letter of the County to DTC or that it is in the best interest of the beneficial owners of the Bonds that they be able to obtain certificated Bonds, the County shall (i) appoint a successor securities depository, qualified to act as such under Section 17(a) of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Bonds to such successor securities depository or (ii) notify DTC and DTC Participants of the availability through DTC of Bonds and transfer one or more separate Bonds to DTC Participants having Bonds credited to their DTC accounts. In such event, the Bonds shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee ofDTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names registered owners transferring or exchanging Bonds shall designate, in accordance with the provisions of this Order. (g) Pavments to Cede & Co. Notwithstanding any other provision of this Order to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee for DTC, all payments with respect to principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, in the manner provided in the representation letter of the County to DTC. (h) DTC Letter of Representation. The officers of the County are herein authorized for and on behalf of the County and as officers of the County to enter into one or more Letters of Representation, if necessary, with DTC establishing the book -entry only system with respect to the Bonds. (i) Deliverv of Initial Bond. On the closing date, one Initial Bond representing the entire principal amount of the Bonds and, payable in stated installments to the initial registered owner named in Section 12 of this Order or its designee, executed by manual or facsimile signature of the County Judge or County Clerk or Deputy CoUnty Clerk of the County, approved by the Attorney General of Texas, and registered and manually signed by the Comptroller of Public Accounts of the -8- State of Texas, will be delivered to the initial purchaser or its designee. Upon payment for the Bonds, the Paying Agent/Registrar shall cancel the Initial Bond and deliver to the initial registered owner or its designee one registered definitive Bond for each year of maturity of the Bonds, in the aggregate principal amount of all of the Bonds for such maturity. SECTION 5. FORM OF BOND. The form of the Bonds, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas (to be attached only to the Bonds initially issued and delivered pursuant to this Order), shall be, respectively, substantially as follows, with such appropriate variations, omissions, or insertions as are permitted or required by this Order. FORM OF BOND R- UNITED STATES OF AMERICA STATE OF TEXAS CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BOND SERIES 2010 PRINCIPAL AMOUNT $ INTEREST RATE MATURITY DATE DATE OF SERIES CUSIP NO. 0/0 August 15, 20_ October 15, 2010 129685 REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS ON THE MA TURITY DA TE specified above, CALHOUN COUNTY, TEXAS (the" County"), being a political subdivision ofthe State of Texas, hereby promises to pay to the Registered Owner set forth above, or registered assigns (hereinafter called the "Registered Owner") the Principal Amount set forth above, and to pay interest thereon from the date of initial delivery of the series of Bonds described above, as shown on the records ofthe Paying Agent/Registrar described below, at the Interest Rate per annum specified above, on February 15, 2011 and semiannually on each February 15 and August 15 thereafter to the Maturity Date specified above or date of redemption prior to maturity; except that ifthis Bond is required to be authenticated and the date of its authenti- cation is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such Principal Amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Bond or Bonds, if any, for which this Bond is being exchanged or converted from is due but has not been paid, then this Bond shall bear interest from the date to which such interest has been paid in full. -9- THE PRINCIPAL OF AND INTEREST ON THIS BOND are payable in lawful money of the United States of America, without exchange or collection charges. The principal of this Bond shall be paid to the Registered Owner hereof upon presentation and surrender of this Bond at maturity or redemption prior to maturity, at the designated corporate trust or commercial banking office (initially located in Houston, Texas) of BANK OF TEXAS, N.A., which is the "Paying Agent/Registrar" for this Bond. The payment of interest on this Bond shall be made by the Paying Agent/Registrar to the Registered Owner hereof on each interest payment date by check or draft, dated as of such interest payment date, drawn by the Paying Agent/Registrar on, and payable solely from, funds of the County required by the order authorizing the issuance of the Bonds (the "Bond Order") to be on deposit with the Paying AgentlRegistrar for such purpose as hereinafter provided; and such check or draft shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid, on each such interest payment date, to the Registered Owner hereof, at its address as it appeared on the last business day of the month next preceding each such date (the "Record Date") on the Registration Books kept by the Paying Agent/Registrar, as hereinafter described. In addition, interest may be paid by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the Registered Owner. In the event of a non-payment of interest on a scheduled payment date, and for 30 days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the County. Notice of the Special Record Date and of the 'scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each owner of a Bond appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. Any accrued interest due upon the redemption of this Bond prior to maturity as provided herein shall be paid to the Registered Owner upon presentation and surrender of this Bond for redemption and payment to the Paying Agent/Registrar at the designated office (unless the redemption date is a regularly scheduled interest payment date, in which case accrued interest on such redeemed Bonds shall be payable in the regular manner described above). The County covenants with the Registered Owner of this Bond that on or before each principal payment date and interest payment date for this Bond it will make available to the Paying Agent/Registrar, from the ItInterest and Sinking Fund" created by the Bond Order, the amounts required to provide for the payment, in immediately available funds, of all principal of and interest on the Bonds, when due. IF THE DATE FOR ANY PAYMENT DUE on this Bond shall be a Saturday, Sunday, a legal holiday, or a day on which banking institutions in the city where the designated office of the Paying AgentlRegistrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not such a Saturday, Sunday, legal holiday, or day on which banking institutions are authorized to close, and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS BOND IS ONE OF A SERIES OF BONDS dated as of October 15,2010, authorized in accordance with the Constitution and laws of the State of Texas in the principal amount of $4,985,000 FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND A PORTION OF THE COUNTY'S OUTSTANDING GENERAL OBLIGA TION INDEBTEDNESS PAYABLE IN -10- WHOLE OR IN PART FROM AD VALOREM TAXATION, AND TO PAY FOR COSTS OF ISSUANCE. ON AUGUST 15,2020, OR ON ANY DATE THEREAFTER, the Bonds maturing on and after August 15, 2021, may be redeemed prior to their scheduled maturities, at the option of the County, with funds derived from any available and lawful source, as a whole, or in part (provided that a portion of such Bond may be redeemed only in an integral multiple of $5,000 in principal amount) at the redemption price equal to the principal amount being called for redemption plus unpaid accrued interest. If less than all of such Bonds are to be redeemed, the particular Bonds to be redeemed shall be selected by the Paying Agent/Registrar at random and by lot. AT LEAST 30 DAYS PRIOR to the date fixed for any redemption of Bonds or portions thereof prior to maturity, a written notice of such redemption shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid, at least 30 days prior to the date fixed for any such redemption to the Registered Owner of each Bond to be redeemed at its address as it appeared on the Registration Books maintained by the Paying Agent/Registrar on the day such notice of redemption is mailed. Any notice of redemption so mailed shall be conclusively presumed to have been duly given irrespective of whether received by the Registered Owner. The notice may state (1) that it is conditioned upon the deposit of moneys, in an amount equal to the amount necessary to effect the redemption, with the Paying Agent/Registrar no later than the redemption date, or (2) that the County retains the right to rescind such notice at any time prior to the scheduled redemption date if the County delivers a certificate of an authorized representative to the Paying Agent/Registrar instructing the Paying Agent/Registrar to rescind the redemption notice, and such notice and optional redemption shall be of no effect if such moneys are not so deposited or if the notice is so rescinded. By the date fixed for any such redemption, due provision shall be made with the Paying Agent/Registrar for the payment of the required redemption price for the Bonds or portions thereof which are to be so redeemed. If such written notice of redemption is mailed (and not rescinded), and if due provision for such payment is made, all as provided above, the Bonds or portions thereof which are to be so redeemed thereby automatically shall be treated as redeemed prior to their scheduled maturities, and they shall not bear interest after the date fixed for redemption, and they shall not be regarded as being outstanding except for the right of the Registered Owner to receive the redemption price from the Paying Agent/Registrar out of the funds provided for such payment. If a portion of any Bond shall be redeemed a substitute Bond or Bonds having the same maturity date, bearing interest at the same rate, in any denomination or denominations in any integral multiple of $5,000, at the written request of the Registered Owner, and in an aggregate principal amount equal to the unredeemed portion thereof, will be issued to the Registered Owner upon the surrender thereof for cancellation, at the expense of the County, all as provided in the Bond Order. ALL BONDS OF THIS SERIES are issuable solely as fully registered Bonds, without interest coupons, in the denomination of any integral multiple of$5,000. As provided in the Bond Order, this Bond may, at the request of the Registered Owner or the assignee or assignees hereof, be assigned, transferred, converted into and exchanged for a like aggregate amount of fully regis- tered Bonds, without interest coupons, payable to the appropriate Registered Owner, assignee or -11- - - - .~ assignees, as the case may be, having any authorized denomination or denominations as requested in writing by the appropriate Registered Owner, assignee or assignees, as the case may be, upon sur- render ofthis Bond to the Paying Agent/Registrar for cancellation, all in accordance with the form and procedures set forth in the Bond Order. Among other requirements for such assignment and transfer, this Bond must be presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Bond or any portion or portions hereof in any authorized denomination to the assignee or assignees in whose name or names this Bond or any such portion or portions hereof is or are to be registered. The form of Assignment printed or endorsed on this Bond may be executed by the Registered Owner to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Bond or any portion or portions hereof from time to time by the Registered Owner. The Paying Agent/Registrar's reasonable standard or customary fees and charges for assigning, transferring, converting and exchanging any Bond or portion thereof will be paid by the County. In any circumstance, any taxes or governmental charges required to be paid with respect thereto shall be paid by the one requesting such assignment, transfer, conversion or exchange, as a condition precedent to the exercise of such privilege. The Paying Agent/Registrar shall not be required to make any such transfer or exchange of a Bond (i) during the period commencing with the close of business on any Record Date immediately preceding a principal or interest payment date for such Bond and ending with the opening of business on the next following principal or interest payment date, or (ii) with respect to any Bond or any portion thereof called for redemption prior to maturity, within 45 days prior to its redemption date; provided, however, such limitation oftransfer shall not be applicable to an exchange by the Registered Owner of an unredeemed balance of a Bond called for redemption in part. WHENEVER THE BENEFICIAL OWNERSHIP of this Bond is determined by a book entry at a securities depository for the Bonds, the foregoing requirements of holding, delivering or transferring this Bond shall be modified to require the appropriate person or entity to meet the requirements of the securities depository as to registering or transferring the book entry to produce the same effect. IN THE EVENT ANY PAYING A GENT/REGISTRAR for the Bonds is changed by the County, resigns, or otherwise ceases to act as such, the County has covenanted in the Bond Order that it promptly will appoint a competent and legally qualified substitute therefor, and cause written notice thereof to be mailed to the registered owners of the Bonds. IT IS HEREBY CERTIFIED, RECITED, AND COVENANTED that this Bond has been duly and validly authorized, issued, and delivered; that all acts, conditions, and things required or proper to be performed, exist, and be done precedent to or in the authorization, issuance and delivery of this Bond have been performed, existed, and been done in accordance with law; that this Bond is a general obligation ofthe County, issued on the full faith and credit thereof; and that ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Bond, as such interest comes due, and as such principal matures, have been levied and ordered to be levied against -12- all taxable property in the County, and have been pledged for such payment, within the limits provided by law. THE COUNTY HAS RESERVED THE RIGHT TO AMEND the Bond Order as provided therein, and under some (but not all) circumstances amendments thereto must be approved by the registered owners of a maj ority in aggregate principal amount of the outstanding Bonds. BY BECOMING THE REGISTERED OWNER ofthis Bond, the Registered Owner thereby acknowledges all of the terms and provisions of the Bond Order, agrees to be bound by such terms and provisions, acknowledges that the Bond Order is duly recorded and available for inspection in the official minutes and records of the governing body of the County, and agrees that the terms and provisions of this Bond and the Bond Order constitute a contract between each Registered Owner hereof and the County. IN WITNESS WHEREOF, the County has caused this Bond to be signed with the manual or facsimile signature of the County Judge of the County, countersigned with the manual or facsimile signature of the County Clerk or Deputy County Clerk of the County, and registered with the manual or facsimile signature of County Treasurer of the County, and has caused the official seal of the County to be duly impressed, or placed in facsimile, on this Bond. Countersigned: (facsimile signature) (Deputy) County Clerk, Calhoun County, Texas ( facsimile signature) County Judge Calhoun County, Texas (SEAL) Registered: ( facsimile signature) County Treasurer, Calhoun County, Texas -13- FORM OF REGISTRATION CERTIFICATE OF THE COMPTROLLER OF PUBLIC ACCOUNTS: COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. I hereby certify that this Bond has been examined, certified as to validity, and approved by the Attorney General of the State of Texas, and that this Bond has been registered by the Comptroller of Public Accounts of the State of Texas. Witness my signature and seal this (COMPTROLLER'S SEAL) Comptroller of Public Accounts of the State of Texas FORM OF PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Bond is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) It is hereby certified that this Bond has been issued under the provisions of the Bond Order described in the text of this Bond; and that this Bond has been issued in conversion or replacement of, or in exchange for, a bond, bonds, or a portion of a bond or bonds of a Series which originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated BANK OF TEXAS, N.A. Houston, Texas Paying Agent/Registrar By Authorized Representative -14- FORM OF ASSIGNMENT: ASSIGNMENT FOR VALUE RECEIVED, the undersigned Registered Owner of this Bond, or duly authorized representative or attorney thereof, hereby assigns this Bond to / (Assignee's Social Security or Taxpayer Identification) / (Print or typewrite Assignee's name and address, including zip code) and hereby irrevocably constitutes and appoints attorney to register the transfer of the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange or a commercial bank or trust company. NOTICE: The signature above must correspond with the name of the Registered Owner as it appears upon the front of this Bond in every particular, without alteration or enlargement or any change whatsoever. INITIAL BOND INSERTIONS The Initial Bond shall be in the form set forth above except that: (A) Immediately under the name of the Bond, the headings "INTEREST RATE" and "MATURITY DATE" shall be completed with the words "As shown below" and "CUSIP NO. " shall be deleted. (B) The first paragraph shall be deleted and the following shall be inserted: "ON THE RESPECTIVE MATURITY DATES specified below, CALHOUN COUNTY, TEXAS (the "County"), being a political subdivision of the State of Texas, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), the respective Principal Installments specified below, and to pay interest thereon (calculated on the basis of a 360-day year composed of twelve 30-day months) from the date of initial delivery of the series of Bonds described above, as shown on the records of the Paying Agent/Registrar described below, at the respective Interest Rates per annum specified below, payable on February 15, 2011, and semiannually on each February 15 and August 15 thereafter to -15- the respective Maturity Dates specified below, or the date of redemption prior to maturity. The respective Maturity Dates, Principal Installments and Interest Rates for this Bond are set forth in the following schedule: [Insert informationfrom Sections 2 and 3 above} (C) The Initial Bond shall be numbered "T -1." SECTION 6. INTEREST AND SINKING FUND; TAX LEVY. A special "Interest and Sinking Fund" is hereby created and shall be established and maintained by the County at an official depository bank of the County. Said Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of the County, and shall be used only for paying the interest on and the principal of said Bonds. Immediately after the issuance and delivery of the Bonds, there shall be deposited to the credit of the Interest and Sinking Fund (i) all accrued interest on the Bonds, if any, (ii) proceeds of the Bonds to be used for capitalized interest, if any, within the limits provided by Section 1201.042(a)(l), Texas Government Code, and (iii) any premium on the Bonds that is not used by the County (A) to pay costs of issuance in accordance with the provisions of Section 1201.042(d), Texas Government Code, as amended, or (B) to accomplish the purpose for the issuance of the Bonds as set forth in this Order. In addition, all ad valorem taxes levied and collected for and on account of said Bonds shall be deposited, as collected, to the credit of said Interest and Sinking Fund. For each fiscal year while any of the Bonds or interest thereon are outstanding and unpaid, the governing body of the County shall compute and ascertain a rate and amount of ad valorem tax which will be sufficient to raise and produce the money required to pay the interest on the Bonds as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of the Bonds as such principal matures (but never less than 2% of the original principal amount of the Bonds as a sinking fund each year); and said tax shall be based on the latest approved tax rolls of the County, with full allowance being made for tax delinquencies and the cost of tax collection. Said rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in the County for each year while any ofthe Bonds or interest thereon are outstanding and unpaid; and said tax shall be assessed and collected each such year and deposited to the credit of the Interest and Sinking Fund created by this Order. Said ad valorem taxes sufficient to provide for the payment of the interest on and principal of the Bonds, as such interest comes due and such principal matures, are hereby pledged for such payment, within the limit prescribed by law. -16- SECTION 7. INVESTMENTS. Funds on deposit in the Interest and Sinking Fund shall be secured by the depository bank of the County in the manner and to the extent required by law to secure other public funds of the County and may be invested from time to time in any investment authorized by applicable law, including but not limited to the Public Funds Investment Act (Chapter 2256, Texas Government Code), and the County's investment policy adopted in accordance with the provisions of the Public Funds Investment Act; provided, however, that investments purchased for and held in each Interest and Sinking Fund shall have a final maturity no later than the next principal or interest payment date on which such funds will be needed. Income and profits from such investments shall be deposited in the Interest and Sinking Fund. It is further provided, however, that any interest earnings on proceeds which are required to be rebated to the United States of America pursuant to Section 11 hereof in order to prevent the Bonds from being arbitrage bonds shall be so rebated and not considered as interest earnings for the purposes of this Section. SECTION 8. DEFEASANCE OF BONDS. (a) Any Bond and the interest thereon shall be deemed to be paid, retired and no longer outstanding (a "Defeased Bond") within the meaning of this Order, except to the extent provided in subsection (d) of this Section, when payment of the principal of such Bond, plus interest thereon to the due date (whether such due date be by reason of maturity or otherwise) either (i) shall have been made or caused to be made in accordance with the terms thereof, or (ii) shall have been provided for on or before such due date by irrevocably depositing with or making available to the Paying Agent/Registrar in accordance with an escrow agreement or other instrument (the "Future Escrow Agreement") for such payment (1) lawful money ofthe United States of America sufficient to make such payment or (2) Defeasance Securities that mature as to principal and interest in such amounts and at such times as will insure the availability, without reinvestment, of sufficient money to provide for such payment, and when proper arrangements have been made by the County with the Paying Agent/Registrar for the payment of its services until all Defeased Bonds shall have become due and payable. At such time as a Bond shall be deemed to be a Defeased Bond hereunder, as aforesaid, such Bond and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes or revenues herein levied and pledged as provided in this Order, and such principal and interest shall be payable solely from such money or Defeasance Securities. Notwithstanding any other provision of this Order to the contrary, it is hereby provided that any determination not to redeem Defeased Bonds that is made in conjunction with the payment arrangements specified in subsection (a) (i) or (ii) of this Section shall not be irrevocable, provided that: (1) in the proceedings providing for such payment arrangements, the County expressly reserves the right to call the Defeased Bonds for redemption; (2) gives notice of the reservation of that right to the owners ofthe Defeased Bonds immediately following the making of the payment arrangements; and (3) directs that notice of the reservation be included in any redemption notices that it authorizes. (b) Any moneys so deposited with the Paying Agent/Registrar may at the written direction of the County be invested in Defeasance Securities, maturing in the amounts and times as hereinbefore set forth, and all income from such Defeasance Securities received by the Paying Agent/Registrar that is not required for the payment of the Bonds and interest thereon, with respect to which such money has been so deposited, shall be turned over to the County, or deposited as directed in writing by the County. Any Future Escrow Agreemenfpursuant to which the money -17- and/or Defeasance Securities are held for the payment of Defeased Bonds may contain provisions permitting the investment or reinvestment of such moneys in Defeasance Securities or the substitution of other Defeasance Securities upon the satisfaction of the requirements specified in subsection (a)(i) or (ii) of this Section. All income from such Defeasance Securities received by the Paying Agent/Registrar which is not required for the payment of the Defeased Bonds, with respect to which such money has been so deposited, shall be remitted to the County or deposited as directed in writing by the County. (c) The term "Defeasance Securities" means (i) direct, noncallable obligations of the United States of America, including obligations that are unconditionally guaranteed by the United States of America, (ii) noncallable obligations of an agency or instrumentality of the United States of America, including obligations that are unconditionally guaranteed or insured by the agency or instrumentality and that, on the date of the purchase thereof are rated as to investment quality by a nationally recognized investment rating firm not less than AAA or its equivalent, (iii) noncallable obligations of a state or an agency or a county, municipality, or other political subdivision of a state that have been refunded and that, on the date on the date the governing body of the County adopts or approves the proceedings authorizing the financial arrangements are rated as to investment quality by a nationally recognized investment rating firm not less than AAA or its equivalent, and (iv) any other then authorized securities or obligations under applicable state law that may be used to defease obligations such as the Bonds. (d) Until all Defeased Bonds shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Bonds the same as if they had not been defeased, and the County shall make proper arrangements to provide and pay for such services as required by this Order. ( e) In the event that the County elects to defease less than all of the principal amount of Bonds of a maturity, the Paying Agent/Registrar shall select, or cause to be selected, such amount of Bonds by such random method as it deems fair and appropriate. SECTION9. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED BONDS. (a) Replacement Bonds. In the event any outstanding Bond is damaged, mutilated, lost, stolen, or destroyed, the Paying Agent/Registrar shall cause to be printed, executed, and delivered, a new bond of the same principal amount, maturity, and interest rate, as the damaged, mutilated, lost, stolen, or destroyed Bond, in replacement for such Bond in the manner hereinafter provided. (b) Application for Replacement Bonds. Application for replacement of damaged, mutilated, lost, stolen, or destroyed Bonds shall be made by the registered owner thereof to the Paying Agent/Registrar. In every case of loss, theft, or destruction of a Bond, the registered owner applying for a replacement bond shall furnish to the County and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, in every case of loss, theft, or destruction of a Bond, the registered owner shall furnish to the County and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft, or destruction of such Bond. In every case of damage or mutilation -18- of a Bond, the registered owner shall surrender to the Paying Agent/Registrar for cancellation the Bond so damaged or mutilated. (c) No Default Occurred. Notwithstanding the foregoing provisions of this Section, in the event any such Bond shall have matured, and no default has occurred which is then continuing in the payment of the principal of or interest on the Bond, the County may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Bond) instead of issuing a replacement Bond, provided security or indemnity is furnished as above provided in this Section. (d) Charge for Issuing Replacement Bonds. Prior to the issuance of any replacement bond, the Paying Agent/Registrar shall charge the registered owner of such Bond with all legal, printing, and other expenses in connection therewith. Every replacement bond issued pursuant to the provisions of this Section by virtue of the fact that any Bond is lost, stolen, or destroyed shall constitute a contractual obligation of the County whether or not the lost, stolen, or destroyed Bond shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Order equally and proportionately with any and all other Bonds duly issued under this Order. (e) Authority for Issuing Replacement Bonds. In accordance with Chapter 1201, Texas Government Code, as amended, this Section of this Order shall constitute authority for the issuance of any such replacement bond without necessity of further action by the governing body of the County or any other body or person, and the duty of the replacement of such bonds is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Bonds in the form and manner and with the effect, as provided in Section 4(a) of this Order for Bonds issued in conversion and exchange for other Bonds. SECTION 10. CUSTODY, APPROVAL, AND REGISTRATION OF BONDS; BOND COUNSEL'S OPINION; CUSIP NUMBERS; AND OTHER MATTERS. The County Judge, County Clerk and Deputy County Clerk of the County are hereby authorized to have control of the Bonds initially issued and delivered hereunder and all necessary records and proceedings pertaining to the Bonds pending their delivery and their investigation, examination, and approval by the Attorney General of the State of Texas, and their registration by the Comptroller of Public Accounts of the State of Texas. Upon registration of the Bonds said Comptroller of Public Accounts (or a deputy designated in writing to act for said Comptroller) shall manually sign the Comptroller's Registration Certificate attached to such Bonds, and the seal of said Comptroller shall be impressed, or placed in facsimile, on such Certificate. The approving legal opinion of the County's Bond Counsel (with an appropriate certificate pertaining thereto executed by facsimile signature of the County Clerk ofthe County) and the assigned CUSIPnumbers may, at the option of the County, be printed on the Bonds issued and delivered under this Order, but neither shall have any legal effect, and shall be solely for the convenience and information of the registered owners of the Bonds. If bond insurance is obtained, the Bonds may bear an appropriate legend as provided by the insurer. -19- SECTION 11. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE BONDS. (a) Covenants. The County covenants to take any action necessary to assure, or refrain from any action which would adversely affect, the treatment of the Bonds as obligations described in section 103 ofthe Internal Revenue Code of 1986, as amended (the "Code"), the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the County covenants as follows: (I) to take any action to assure that no more than 10 percent of the proceeds of the Bonds or the Refunded Obligations or the projects financed or refinanced therewith (less amounts deposited to a reserve fund, if any) are used for any "private business use," as defined in section 141 (b)( 6) of the Code or, if more than 10 percent of the proceeds of the Bonds or the Refunded Obligations or the projects financed or refinanced therewith are so used, such amounts, whether or not received by the County, with respect to such private business use, do not, under the terms of this Order or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Bonds, in contravention of section 141(b)(2) of the Code; (2) to take any action to assure that in the event that the "private business use" described in subsection (1) hereof exceeds 5 percent of the proceeds of the Bonds or the Refunded Obligations or the projects fmanced or refinanced therewith (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; (3) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Bonds (less amounts deposited into a reserve fund, if any) is directly or indirectly used to fmance loans to persons, other than state or local governmental units, in contravention of section 141 ( c) of the Code; (4) to refrain from taking any action which would otherwise result in the Bonds being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (5) to refrain from taking any action that would result in the Bonds being "federally guaranteed" within the meaning of section 149(b) of the Code; (6) to refrain from using any portion of the proceeds of the Bonds, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defmed in section 148(b)(2) of the Code) which produces a materially higher yield over the term ofthe Bonds, other than investment property acquired with -- (A) proceeds of the Bonds invested for a reasonable temporary period of three years or less or, in the case of a refunding bond, for a period of thirty days or less until such proceeds are needed for the purpose for which the Bonds are issued, -20- (B) amounts invested in a bona fide debt service fund, within the meaning of section 1.148-1 (b) of the Treasury Regulations, and (C) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Bonds; (7) to otherwise restrict the use of the proceeds of the Bonds or amounts treated as proceeds of the Bonds, as may be necessary, so that the Bonds do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage) and, to the extent applicable, section 149(d) of the Code (relating to advance refundings); and (8) to pay to the United States of America at least once during each five-year period (beginning on the date of delivery of the Bonds) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148( t) of the Code and to pay to the United States of America, not later than 60 days after the Bonds have been paid in full, 100 percent of the amount then required to be paid as a result of Excess Earnings under section 148(t) of the Code. (b) Rebate Fund. In order to facilitate compliance with the above covenant (8), a "Rebate Fund" is hereby established by the County for the sole benefit of the United States of America, and such fund shall not be subject to the claim of any other person, including without limitation the bondholders. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. (c) Proceeds. The County understands that the term "proceeds" includes "disposition proceeds" as defmed in the Treasury Regulations and, in the case of refunding bonds, transferred proceeds (if any) and proceeds of the refunded bonds expended prior to the date of issuance of the Bonds. It is the understanding of the County that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Department of the Treasury pursuant thereto. In the event that regulations or rulings are hereafter promulgated which modify or expand provisions of the Code, as applicable to the Bonds, the County will not be required to comply with any covenant contained herein to the extent that such failure to comply, in the opinion of nationally recognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Bonds under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Bonds, the County agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Bonds under section 103 of the Code. In furtherance of such intention, the County hereby authorizes and directs the County Judge, County Auditor and County Treasurer of the County to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the County, which may be permitted by the Code as are consistent with the purpose for the issuance of the Bonds. -21- (d) Allocation of, and Limitation on, Expenditures for the Proiect. The County covenants to account for the expenditure of sale proceeds and investment earnings to be used for the purposes described in Section 1 of this Order (collectively referred to herein as the "Project") on its books and records in accordance with the requirements of the Internal Revenue Code. The County recognizes that in order for the proceeds to be considered used for the reimbursement of costs, the proceeds must be allocated to expenditures within 18 months of the later of the date that (1) the expenditure is made, or (2) the Project is completed; but in no event later than three years after the date on which the original expenditure is paid. The foregoing notwithstanding, the Issuer recognizes that in order for proceeds to be expended under the Internal Revenue Code, the sale proceeds or investment earnings must be expended no more than 60 days after the earlier of (1) the fifth anniversary of the delivery ofthe Bonds, or (2) the date the Bonds are retired. The County agrees to obtain the advice of nationally-recognized bond counsel if such expenditure fails to comply with the foregoing to assure that such expenditure will not adversely affect the tax-exempt status of the Bonds. For purposes hereof, the County shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. (e) Disposition of Proiect. The County covenants that the property constituting the projects fmanced or refinanced with the proceeds of the Bonds will not be sold or otherwise disposed in a transaction resulting in the receipt by the County of cash or other compensation, unless the County obtains an opinion of nationally-recognized bond counsel that such sale or other disposition will not adversely affect the tax-exempt status of the Bonds. For purposes of the foregoing, the portion of the property comprising personal property and disposed in the ordinary course shall not be treated as a transaction resulting in the receipt of cash or other compensation. F or purposes hereof, the County shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. SECTION 12. SALE AND DELIVERY OF BONDS. The Bonds are hereby authorized to be sold and shall be delivered to SOUTHWEST SECURITIES, INC., as representative of the Underwriters (collectively, the "Underwriters") at a price equal to $5,254,764.91 (which amount is equal to par, plus original issue premium of $305,515.00, and less Underwriters' discount of $35, 750.09), and no accrued interest, all pursuant to the terms and provisions of a Purchase Contract in substantially the form attached hereto as Exhibit B which the County Judge is hereby authorized and directed to execute and deliver. The County will deliver to the Underwriters an Initial Bond in the aggregate principal amount of $4,895,000 payable in principal installments on the dates and in the principal amounts shown in Section 2 hereof, and bearing interest at the rates for each respective maturity as shown in Section 3 hereof. The Bonds shall initially be registered in the name of SOUTHWEST SECURITIES, INC. SECTION 13. APPROVAL OF OFFICIAL STATEMENT. The Commissioners Court hereby approves the form and content of the Official Statement relating to the Bonds and any addenda, supplement, or amendment thereto, and approves the distribution of the Official Statement in the reoffering of the Bonds by the Underwriters in final form, with such changes therein or -22- I ~~ additions thereto as the officer executing the same may deem advisable, such determination to be conclusively evidenced by his execution thereof. The distribution and use of the Preliminary Official Statement for the Bonds, dated October 18, 2010, prior to the date hereof is hereby ratified and confirmed. The Commissioners Court finds and determines that the Preliminary Official Statement and the Official Statement were and are" deemed final" as of each of their respective dates within the meaning, and for the purpose, of Rule 15c2.12 promulgated under authority granted by the Federal Securities and Exchange Act of 1934. SECTION 14. APPROVAL OF ESCROW AGREEMENT; REFUNDING OF REFUNDED OBLIGATIONS. Concurrently with the initial delivery of the Bonds the County shall deposit an amount from the proceeds from the sale of the Bonds and other available funds of the County, if required, with BANK OF TEXAS, N .A., as "Escrow Agent," sufficient to provide for the refunding of the Refunded Obligations, all in accordance with Chapter 1207. Attached hereto as Exhibit C is an Escrow Agreement between the County and the Escrow Agent, which is hereby approved in substantially final form, and the County Judge and County Clerk or Deputy County Clerk of the County are hereby authorized, for and on behalf of the County, to approve any changes in the Escrow Agreement from the form attached hereto and to execute the Escrow Agreement in final form. SECTION 15. REDEMPTION OF REFUNDED OBLIGATIONS. There is attached to this Order as Exhibit D and made a part hereof for all purposes, a NOTICE OF REDEMPTION with respect to the Refunded Obligations being refunded pursuant to this .order. The Refunded Obligations are hereby called for redemption on the "Redemption Date" set forth in the NOTICE OF REDEMPTION. As soon as practicable after the adoption of this Order, a copy of such NOTICE shall be (i) posted with the MSRB through the EMMA system, and (ii) sent to all registered owners of the respective Refunded Obligations by first class mail postage prepaid, addressed to such registered owners at their respective addresses shown on the registration books of the paying agent/registrar for the Refunded Obligations. SECTION 16. AUTHORITY FOR OFFICERS TO EXECUTE DOCUMENTS AND APPROVE CHANGES. The County Judge, County Clerk, Deputy County Clerk, County Auditor and County Treasurer of the County, and all other officers, employees, and agents of the County, and each of them, shall be and they are hereby expressly authorized, empowered, and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge, and deliver in the name and under the corporate seal and on behalf of the County all such instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Order, the Bonds, the sale of the Bonds, the Official Statement, the Escrow Agreement, and the Paying Agent/Registrar Agreement. In addition, prior to the initial delivery ofthe Bonds, the County Judge, County Clerk, Deputy County Clerk, County Auditor, and County Treasurer of the County, and the County's Bond Counsel relating to the Bonds, each are hereby authorized and directed to approve any technical changes or correction to this Order or to any of the instruments authorized and approved by this Order necessary in order to (i) correct any ambiguity or mistake or properly or more completely document the transactions contemplated and approved by this Order and as described in the Official Statement, (ii) obtain a rating from any of -23- the national bond rating agencies or satisfy any requirements of the provider of a municipal bond insurance policy, if any, or (iii) obtain the approval of the Bonds by the Attorney General's office. In case any officer whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. The County Judge, County Clerk, Deputy County Clerk, County Auditor and County Treasurer of the County are further authorized to pay to the Attorney General of Texas prior to the delivery of the Bonds, for the Attorney General's review of the transcript of proceedings related to the Bonds, the amount required pursuant to Section 1202.004, Texas Government Code, as amended. SECTION 17. ORDER A CONTRACT; AMENDMENTS. This Order shall constitute a contract with the Registered Owners of the Bonds, binding on the County and its successors and assigns, and shall not be amended or repealed by the County as long as any Bond remains outstanding except as permitted in this Section. The County may, without the consent of or notice to any Registered Owners, amend, change, or modify this Order as may be required (i) by the provisions hereof, (ii) for the purpose of curing any ambiguity, inconsistency, or formal defect or omission herein, or (iii) in connection with any other change which is not to the prejudice of the Registered Owners. The County may, with the written consent of the Registered Owners of a majority in aggregate principal amount of the Bonds then outstanding affected thereby, amend, change, modify, or rescind any provisions of this Order; provided that without the consent of all of the Registered Owners affected, no such amendment, change, modification, or rescission shall (i) extend the time or times of payment of the principal of and interest on the Bonds, reduce the principal amount thereof or the rate of interest thereon, (ii) give any preference to any Bond over any other Bond, (ii) extend any waiver of default to subsequent defaults, or (iv) reduce the aggregate principal amount of Bonds required for consent to any such amendment, change, modification, or rescission. Whenever the County shall desire to make any amendment or addition to or rescission of this Order requiring consent of the Registered Owners, the County shall cause notice of the amendment, addition, or rescission to be sent by first class mail, postage prepaid, to the Registered Owners at the respective addresses shown on the Registration Books. Whenever at any time within one year after the date of the giving of such notice, the County shall receive an instrument or instruments in writing executed by the Registered Owners of a majority in aggregate principal amount of the Bonds then outstanding affected by any such amendment, addition, or rescission requiring the consent of the Registered Owners, which instrument or instruments shall refer to the proposed amendment, addition, or rescission described in such notice and shall specifically consent to and approve the adoption thereof in substantially the form of the copy thereof referred to in such notice, thereupon, but not otherwise, the County may adopt such amendment, addition, or rescission in substantially such form, except as herein provided. No Registered Owner may thereafter object to the adoption of such amendment, addition, or rescission, or to any of the provisions thereof, and such amendment, addition, or rescission shall be fully effective for all purposes. SECTION 18. INTERESTED PARTIES. Nothing in this Order expressed or implied is intended or shall be construed to confer upon, or to give to, any person or entity, other than the County and the registered owners of the Bonds, any right, remedy or claim under or by reason of this Order or any covenant, condition or stipulation hereof, and all covenants, stipulations, promises -24- and agreements in this Order contained by and on behalf of the County shall be for the sole and exclusive benefit of the County and the registered owners of the Bonds. SECTION 19. COMPLIANCE WITH RULE 15c2-12. (a) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "EMMA" means the Electronic Municipal Market Access system being established by the MSRB. "MSRB" means the Municipal Securities Rulemaking Board. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEe' means the United States Securities and Exchange Commission. (b) Annual Reoorts. The County shall provide annually to the MSRB through EMMA within six months after the end of each fiscal year ending in or after 2010, financial information and operating data with respect to the County of the general type included in the final Official Statement authorized by this Order being the information described in Exhibit E hereto. Any financial statements so to be provided shall be (1) prepared in accordance with the accounting principles described in Exhibit E hereto, or such other accounting principles as the County may be required to employ from time to time pursuant to state law or regulation, and (2) audited, if the County commissions an audit of such statements and the audit is completed within the period during which they must be provided. If the audit of such fmancial statements is not complete within such period, then the County shall provide (1) unaudited financial statements for such fiscal year within such six month period, and (2) audited financial statements for the applicable fiscal year to the MSRB through EMMA when and if the audit report on such statements become available. Ifthe County changes its fiscal year, it will notify the MSRB through EMMA of the date of the new fiscal year end prior to the next date by which the County otherwise would be required to provide financial information and operating data pursuant to this paragraph (b). The financial information and operating data to be provided pursuant to this paragraph (b) may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document, if it is available from the MSRB) that theretofore has been provided to the MSRB through EMMA or filed with the SEC. (c) Material Event Notices. The County shall notify the MSRB through EMMA in a timely manner, of any of the following events with respect to the Bonds, if such event is material within the meaning of the federal securities laws: A. Principal and interest payment delinquencies; -25- - B. Non-payment related defaults; C. Unscheduled draws on debt service reserves reflecting financial difficulties; D. Unscheduled draws on credit enhancements reflecting financial difficulties; E. Substitution of credit or liquidity providers, or their failure to perform; F. Adverse tax opinions or events affecting the tax-exempt status of the Bonds; G. Modifications to rights of holders of the Bonds; H. Bond calls; I. Defeasances; J. Release, substitution, or sale of property securing repayment of the Bonds; and K. Rating changes. The County shall notify the MSRB through EMMA, in a timely manner, of any failure by the County to provide financial information or operating data in accordance with paragraph (b) of this Section by the time required by such paragraph. (d) Limitations. Disclaimers. and Amendments. The County shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the County remains an "obligated person" with respect to the Bonds within the meaning of the Rule, except that the County in any event will give notice of any deposit made in accordance with Section 8 of this Order that causes Bonds no longer to be outstanding. The provisions of this Section are for the sole benefit of the holders and beneficial owners of the Bonds, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The County undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the County's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The County does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Bonds at any future date. UNDER NO CIRCUMSTANCES SHALL THE COUNTY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY BOND OR ANY OTHER PERSON, IN CONTRACT OR -26- TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE COUNTY, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the County in observing or performing its obligations under this Section shall comprise a breach of or default under this Order for purposes of any other provision of this Order. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the County under federal and state securities laws. The provisions ofthis Section may be amended by the County from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the County, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Bonds in the primary offering of the Bonds in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the holders of a majority in aggregate principal amount (or any greater amount required by any other provision ofthis Order that authorizes such an amendment) ofthe Outstanding Bonds consent to such amendment or (b) a person that is unaffiliated with the County (such as nationally recognized bond counsel) determined that such amendment will not materially impair the interest of the holders and beneficial owners of the Bonds. The County may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from lawfully purchasing or selling Bonds in the primary offering of the Bonds. If the County so amends the provisions of this Section, it shall include with any amended financial information or operating data next provided in accordance with paragraph (b) of this Section an explanation, in narrative form, of the reason for the amendment and of the impact of any change in the type of fmancial information or operating data so provided. SECTION 20. SECURITY INTEREST. Chapter 1208, Texas Government Code, applies to the issuance of the Bonds and the pledge of the ad valorem taxes granted by the County under Section 6 ofthis Order, and is therefore valid, effective, and perfected. If Texas law is amended at any time while the Bonds are outstanding and unpaid such that the pledge of the ad valorem taxes granted by the County under Section 6 of this Order is to be subject to the filing requirements of Chapter 9, Texas Business & Commerce Code, then in order to preserve to the registered owners of the Bonds the perfection of the security interest in said pledge, the County agrees to take such measures as it determines are reasonable and necessary under Texas law to comply with the applicable provisions of Chapter 9, Texas Business & Commerce Code, and enable a filing to perfect the security interest in said pledge to occur. -27- SECTION 21. REMEDIES IN EVENT OF DEFAULT. In addition to all the rights and remedies provided by the laws of the State of Texas, it is specifically covenanted and agreed particularly that in the event the County (i) defaults in the payment of the principal, premium, ifany, or interest on the Bonds, (ii) defaults in the deposits and credits required to be made to the Interest and Sinking Fund, or (iii) defaults in the observance or performance of any other of the covenants, conditions or obligations set forth in this Order and the continuation thereof for 30 days after the County has received written notice of such defaults, the Holders of any of the Bonds shall be entitled to seek a writ of mandamus issued by a court of proper jurisdiction compelling and requiring the governing body of the County and other officers of the County to observe and perform any covenant, condition or obligation prescribed in this Order. 1 No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver of any such default or acquiescence therein, and every such right and power may be exercised from time to time and as often as may be deemed expedient. The specific remedy herein provided shall be cumulative of all other existing remedies, and the specification of such remedy shall not be deemed to be exclusive. SECTION 22. APPROPRIATION TO PAY PRINCIPAL AND INTEREST. The Commissioners Court hereby finds that there are sufficient funds available to pay the principal and interest on the Bonds coming due on February 15,2011, and hereby directs the County Treasurer and the County Auditor to transfer on or before such date available funds to the Interest and Sinking Fund in an amount sufficient to pay the principal and interest coming due on such date. SECTION 23. INCORPORATION OF RECITALS. The County hereby fmds that the statements set forth in the recitals of this Order are true and correct, and the County hereby incorporates such recitals as a part of this Order. SECTION 24. SEVERABILITY. If any provision of this Order or the application thereof to any circumstance shall be held to be invalid, the remainder of this Order and the application thereof to other circumstances shall nevertheless be valid, and this governing body hereby declares that this Order would have been enacted without such invalid provision. SECTION 25. EFFECTIVE DATE. Pursuant to the provisions of Section 1201.028, Texas Government Code, this Order shall become effective immediately after its adoption by the Commissioners Court. [The remainder of this page intentionally left blank) -28- . . . . u c"J PASSED AND APPROVED BY THE COMMISSIONER COURT OF CALHOUN COUNTY, TEXAS AT A REGULAR MEETING HELD ON THE 28771 DA Y OF OCTOBER, 2010, AT WHICH MEETING A QUORUM WAS PRESENT. -I'^<~~~ County Judge, Chou Co nty, Texas ATTEST: ~d~ County Clerk, Calhoun County, Texas (Commissioners Court Seal) .* .* *. ** .* [EXECUTION PAGE TO TIIE BOND ORDER] EXHIBIT A THE PAYING AGENT/REGISTRAR AGREEMENT IS OMITTED AT THIS POINT AS IT APPEARS IN EXECUTED FORM ELSEWHERE IN THIS TRANSCRIPT OF PROCEEDINGS. A-I " EXHIBIT B THE PURCHASE CONTRACT IS OMITTED AT THIS POINT AS IT APPEARS IN EXECUTED FORM ELSEWHERE IN THIS TRANSCRIPT OF PROCEEDINGS. B-1 r EXHIBIT C THE ESCROW AGREEMENT IS OMITTED AT THIS POINT AS IT APPEARS IN EXECUTED FORM ELSEWHERE IN THIS TRANSCRIPT OF PROCEEDINGS. C-l : EXHIBIT D NOTICE OF REDEMPTION To the Holders of the CALHOUN COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2004 (Maturing on August 15 in the years 2013 through 2022, inclusive, and 2024) NOTICE IS HEREBY GIVEN that the Calhoun County, Texas (the "County"), has called for redemption at par on August 15, 2011 (the "Redemption Date") the following maturities of the County's outstanding CERTIFICATES OF OBLIGATION, SERIES 2004, dated July 1,2004 (the "Refunded Obligations"), at the Redemption Price equal to 100% of par plus accrued interest to the Redemption Date. 2013 325,000 325,000 4.000 EQ2 2014 340,000 340,000 4.000 ERO 2015 355,000 355,000 4.000 RS8 2016 370,000 370,000 4.000 ET6 2017 385,000 385,000 4.125 EU3 2018 400,000 400,000 4.250 EV1 2019 415,000 415,000 4.350 EW9 2020 435,000 435,000 4.375 EX7 2021 450,000 450,000 4.500 EY5 2022 475,000 475,000 4.500 EZ2 *** *** *** *** *** 2024* 1,010,000 1,010,000 4.550 FB4 *Term Certificates The Refunded Obligations shall be redeemed and shall become due and payable on the Redemption Date, and the interest thereon shall cease to accrue from and after the Redemption Date. NOTICE IS FURTHER GIVEN THAT the Refunded Obligations will be payable at and should be submitted either in person or by certified or registered mail to the following address: First ClasslRegistered/Certified Mail U.S. Bank Corporate Trust Services Attn: Specialized Finance P,O. Box 64485 St. Paul, MN 55164-9549 Bv Overniflht or Courier U.S. Bank Corporate Trust Services Attn: Specialized Finance, First Floor 60 Livingston Avenue St. Paul, MN 55164-2292 Bv Hand U.S. Bank Corporate Trust Services Attn: Specialized Finance, First Floor 60 Livingston Avenue St. Paul, MN 55164-2292 To avoid a backup withholding tax required by Section 3406 of the Internal Revenue Code of 1986, holders must submit a properly completed IRS Form W-9. * THE ABOVE REFERENCED CUSIP NUMBERS ARE PROVIDED FOR THE CONVENIENCE OF THE HOLDERS. NEITHER THE PAYING AGENT NOR THE COUNTY ARE RESPONSIBLE FOR ANY ERROR OF ANY NATURE RELA TINGTOTHE CUSIPNuMBERS. t! I .' EXHIBIT E DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 19 of this Order. Annual Financial Statements and Operating Data The financial information and operating data with respect to the County to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: 1. The annual audited financial statements of the County or the unaudited financial statements of the County in the event audited financial statements are not completed within six months after the end of any fiscal year. 2. All quantitative financial information and operating data with respect to the County of the general type included in the Official Statement under Tables 1 through 7 and 9 through 16. Accounting Principles The accounting principles referred to in such Section are the accounting principles described in the notes to the financial statements referred to in paragraph 1 above. ,~ PAYING AGENT/REGISTRAR AGREEMENT THIS PAYING AGENT/REGISTRAR AGREEMENT, dated as of October 15,2010 (this "Agreement"), by and between CALHOUN COUNTY, TEXAS (the "Issuer") and BANK OF TEXAS, N.A., Houston, Texas (the "Bank"), a national bank duly organized and operating under the laws of the United States of America. WHEREAS, the Issuer has duly authorized and provided for the issuance of its CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 (the "Securities"), such Securities to be issued in fully registered form only as to the payment of principal and interest thereon; and WHEREAS, the Securities are scheduled to be delivered to the initial purchasers thereof on or about November 23,2010; and WHEREAS, the Issuer has selected the Bank to serve as Paying Agent/Registrar in connection with the payment of the principal of, premium, if any, and interest on the Securities and with respect to the registration, transfer, and exchange thereof by the registered owners thereof; and WHEREAS, the Bank has agreed to serve in such capacities for and on behalf of the Issuer and has full power and authority to perform and serve as Paying Agent/Registrar for the Securities; NOW, THEREFORE, it is mutually agreed as follows: ARTICLE ONE APPOINTMENT OF BANK AS PAYING AGENT AND REGISTRAR SECTION 1.01. ApPOINTMENT. The Issuer hereby appoints the Bank to serve as Paying Agent with respect to the Securities. As Paying Agent for the Securities, the Bank shall be responsible for paying on behalf of the Issuer the principal, premium (if any), and interest on the Securities as the same become due and payable to the registered owners thereof, all in accordance with this Agreement and the "Order" (hereinafter defmed). . The Issuer hereby appoints the Bank as Registrar with respect to the Securities. As Registrar for the Securities, the Bank shall keep and maintain for and on behalf of the Issuer books and records as to the ownership of said Securities and with respect to the transfer and exchange thereof as provided herein and in the Order, a copy of which books and records shall be maintained at the office of the Bank located in the State of Texas or shall be available to be accessed from such office located in the State of Texas. The Bank hereby accepts its appointment, and agrees to serve as the Paying Agent and Registrar for the Securities. --..J "> SECTION 1.02. COMPENSATION. As compensation for the Bank's services as Paying Agent/Registrar, the Issuer hereby agrees to pay the Bank the fees and amounts set forth in Schedule A attached hereto for the fIrst year of this Agreement and thereafter the fees and amounts set forth in the Bank's current fee schedule then in effect for services as Paying AgentJRegistrar for municipalities, which shall be supplied to the Issuer on or before 90 days prior to the close of the Fiscal Year of the Issuer, and shall be effective upon the fIrst day of the following Fiscal Year. In addition, the Issuer agrees to reimburse the Bank upon its request for all reasonable expenses, disbursements and advances incurred or made by the Bank in accordance with any ofthe provisions hereof (including the reasonable compensation and the expenses and disbursements of its agents and counsel). ARTICLE TWO DEFINITIONS SECTION 2.01. DEFINITIONS. For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: "Acceleration Date" on any Security means, if applicable, the date on and after which the principal or any or all installments of interest, or both, are due and payable on any Security which has become accelerated pursuant to the terms of the Security. "Bank Office" means the corporate trust or commercial banking offIce of the Bank as indicated on the signature page hereof. The Bank will notify the Issuer in writing of any change in location of the Bank OffIce. "Code" means the Internal Revenue Code of 1986, as amended. "Fiscal Year" means the fIscal year of the Issuer, ending December 31. "Holder" and "Security Holder" each means the Person in whose name a Security is registered in the Security Register. "Legal Holiday" means a day on which the Bank is required or authorized to be closed. "Order" means the resolutions, orders or ordinances of the governing body of the Issuer pursuant to which the Securities are issued, certifIed by the County Clerk or any other offIcer ofthe Issuer and delivered to the Bank, together with any pricing certifIcate executed pursuant thereto. "Person" means any individual, corporation, partnership, joint venture, association, joint stock company, trust, unincorporated organization or government or any agency or political subdivision of a government. 2 "Predecessor Securities" of any particular Security means every previous Security evidencing all or a portion of the same obligation as that evidenced by such particular Security (and, for the purposes of this definition, any mutilated, lost, destroyed, or stolen Security for which a replacement Security has been registered and delivered in lieu thereof pursuant to Section 4.06 hereof and the Order). "Record Date" means the Record Date as defined in the Order. "Redemption Date" when used with respect to any Security to be redeemed means the date fixed for such redemption pursuant to the terms of the Order. "Responsible Officer" when used with respect to the Bank: means the Chairman or Vice- Chairman of the Board of Directors, the Chairman or Vice-chairman of the Executive Committee of the Board of Directors, the President, any Vice President, the Secretary, any Assistant Secretary, the Treasurer, any Assistant Treasurer, the Cashier, any Assistant Cashier, any Trust Officer or Assistant Trust Officer, or any other officer of the Bank: customarily performing functions similar to those performed by any of the above designated officers and also means, with respect to a particular corporate trust matter, any other officer to whom such matter is referred because of his knowledge of and familiarity with the particular subject. "Security Register" means a register maintained by the Bank on behalf of the Issuer providing for the registration and transfer of the Securities. "Stated Maturity" means the date specified in the Order the principal of a Security is scheduled to be due and payable. SECTION 2.02. OTHER DEFINITIONS. The terms "Bank," "Issuer," and "Securities" ("Security") have the meanings assigned to them in the recital paragraphs of this Agreement. The term "Paying Agent/Registrar" refers to the Bank in the performance of the duties and functions of this Agreement. ARTICLE THREE PAYING AGENT SECTION 3.01. DUTIES OF PAYING AGENT. (a) Principal Pavments. As Paying Agent, the Bank: shall, provided adequate collected funds have been provided to it for such purpose by or on behalf of the Issuer, pay on behalf of the Issuer the principal of each Security at its Stated Maturity, Redemption Date, or Acceleration Date, to the Holder upon surrender of the Security to the Bank at the Bank: Office. (b) Interest Payments. As Paying Agent, the Bank shall, provided adequate collected funds have been provided to it for such purpose by or on behalf of the Issuer, pay on behalf of the Issuer the interest on each Security when due, by computing the amount of interest to be paid each Holder 3 1_ and preparing and sending checks by United States mail, first class postage prepaid, on each payment date, to the Holders of the Securities (or their Predecessor Securities) on the respective Record Date, to the address appearing on the Security Register or by such other method, acceptable to the Bank, requested in writing by the Holder at the Holder's risk and expense. (c) Federal Tax Information Reporting. To the extent required by the Code and the Regulations it shall be the duty of the Bank to report to the owners of the Securities and the Internal Revenue Service (i) the amount of "reportable payments," if any, subject to back up withholding during each year and the amount of tax withheld, if any, with respect to the payments on the Securities, and (ii) the amount of interest or amount treated as interest, such as original issue discount, on the Securities required to be included in the gross income of the owners thereof for federal income tax purposes. SECTION 3.02. P AYMENTDATES. The Issuer hereby instructs the Bank to pay the principal of and interest on the Securities on the dates specified in the Order. ARTICLE FOUR REGISTRAR SECTION 4.01. SECURITY REGISTER - TRANSFERS AND EXCHANGES. The Bank agrees to keep and maintain for and on behalf of the Issuer at the Bank Office books and records (herein sometimes referred to as the "Security Register") for recording the names and addresses of the Holders of the Securities, the transfer, exchange, and replacement of the Securities, and the payment of the principal of and interest on the Securities to the Holders and containing such other information as may be reasonably required by the Issuer and subject to such reasonable regulations as the Issuer and the Bank may prescribe. Ifthe Bank Office is located outside the State of Texas, a copy ofthe Security Register shall be kept in the State of Texas. All transfers, exchanges, and replacement of Securities shall be noted in the Security Register. Every Security surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, the signature on which has been guaranteed by an officer of a federal or state bank or a member of the Financial Industry Regulatory Authority, in form satisfactory to the Bank, duly executed by the Holder thereof or his agent duly authorized in writing. The Bank may request any supporting documentation it feels necessary to effect a re- registration, transfer, or exchange of the Securities. To the extent possible and under reasonable circumstances, the Bank agrees that, in relation to an exchange or transfer of Securities, the exchange or transfer by the Holders thereof will be completed and new Securities delivered to the Holder or the assignee of the Holder in not more than three business days after the receipt of the Securities to be cancelled in an exchange or transfer and the written instrument of transfer or request for exchange duly executed by the Holder, or his duly authorized agent, in form and manner satisfactory to the Paying Agent/Registrar. 4 SECTION 4.02. SECURITIES. The Issuer shall provide an adequate inventory of printed Securities to facilitate transfers or exchanges thereof. The Bank covenants that the inveritory of printed Securities will be kept in safekeeping pending their use, and reasonable care will be exercised by the Bank in maintaining such Securities in safekeeping, which shall be not less than the care maintained by the Bank for debt securities of other political subdivisions or corporations for which it serves as registrar, or that is maintained for its own securities. SECTION 4.03. FORM OF SECURITY REGISTER. The Bank, as Registrar, will maintain the Security Register relating to the registration, payment, transfer, and exchange of the Securities in accordance with the Bank's general practices and procedures in effect from time to time. The Bank shall not be obligated to maintain such Security Register in any form other than those which the Bank has currently available and currently utilizes at the time. The Security Register may be maintained in written form or in any other form capable of being converted into written form within a reasonable time. SECTION 4.04. LIST OF SECURITY HOLDERS. The Bank will provide the Issuer at any time requested by the Issuer, upon payment of the required fee, a copy of the information contained in the Security Register. The Issuer may also inspect the information contained in the Security Register at any time the Bank is customarily open for business, provided that reasonable time is allowed the Bank to provide an up-to-date listing or to convert the information into written form. Unless required by law, the Bank will not release or disclose the contents of the Security Register to any person other than to, or at the written request of, an authorized officer or employee of the Issuer, except upon receipt of a court order or as otherwise required by law. Upon receipt of a court order and prior to the release or disclosure of the contents of the Security Register, the Bank will notify the Issuer so that the Issuer may contest the court order or such release or disclosure of the contents of the Security Register. SECTION 4.05. RETURN OF CANCELLED SECURITIES. The Bank will, at such reasonable intervals as it determines, surrender Securities to the Issuer in lieu of which or in exchange for which other Securities have been issued, or which have been paid, or will provide a certificate of destruction relating thereto. SECTION 4.06. MUTILATED. DESTROYED. LOST. OR STOLEN SECURITIES. The Issuer hereby instructs the Bank, subject to the applicable provisions of the Order, to deliver and issue Securities in exchange for or in lieu of mutilated, destroyed, lost, or stolen Securities as long as the same does not result in an over issuance. In case any Security shall be mutilated, or destroyed, lost, or stolen, the Bank, in its discretion, may execute and deliver a replacement Security of like form and tenor, and in the same denomination and bearing a number not contemporaneously outstanding, in exchange and substitution for such mutilated Security, or in lieu of and in substitution for such destroyed, lost, or stolen Security, only after (i) the filing by the Holder thereof with the Bank of evidence satisfactory 5 to the Bank of the destruction, loss, or theft of such Security, and of the authenticity of the ownership thereof and (ii) the furnishing to the Bank of indemnification in an amount satisfactory to hold the Issuer and the Bank harmless. All expenses and charges associated with such indemnity and with the preparation, execution, and delivery of a replacement Security shall be borne by the Holder of the Security mutilated, or destroyed, lost, or stolen. SECTION 4.07. TRANSACTION INFORMATION TO ISSUER. The Bank will, within a reasonable time after receipt of written request from the Issuer, furnish the Issuer information as to the Securities it has paid pursuant to Section 3.01, Securities it has delivered upon the transfer or exchange of any Securities pursuant to Section 4.01, and Securities it has delivered in exchange for or in lieu of mutilated, destroyed, lost, or stolen Securities pursuant to Section 4.06. ARTICLE FIVE THE BANK SECTION 5.01. DUTIES OF BANK. The Bank undertakes to perform the duties set forth herein and in the Order and agrees to use reasonable care in the performance thereof. The Bank is also authorized to transfer funds relating to the closing and initial delivery of the Securities in the manner disclosed in the closing memorandum as prepared by the Issuer's financial advisor, bond counselor other agent. The Bank may act on a facsimile or e-mail transmission of the closing memorandum acknowledged by the financial advisor or the Issuer as the final closing memorandum. The Bank shall not be liable for any losses, costs or expenses arising directly or indirectly from the Bank's reliance upon and compliance with such instructions. SECTION 5.02. RELIANCE ON DOCUMENTS. ETC. (a) The Bank may conclusively rely, as to the truth of the statements and correctness of the opinions expressed therein, on certificates or opinions furnished to the Bank. (b) The Bank shall not be liable for any error of judgment made in good faith by a Responsible Officer, unless it shall be proved that the Bank was negligent in ascertaining the pertinent facts. (c) No provisions of this Agreement shall require the Bank to expend or risk its own funds or otherwise incur any financial liability for performance of any of its duties hereunder, or in the exercise of any of its rights or powers, if it shall have reasonable grounds for believing that repayment of such funds or adequate indemnity satisfactory to it against such risks or liability is not assured to it. (d) The Bank may rely and shall be protected in acting or refraining from acting upon any resolution, certificate, statement, instrument, opinion, report, notice, request, direction, consent, order, bond, note, security, or other paper or document believed by it to be genuine and to have been signed or presented by the proper party or parties. Without limiting the generality of the foregoing statement, the Bank need not examine the ownership of any Securities, but is protected in acting 6 upon receipt of Securities containing an endorsement or instruction of transfer or power of transfer which appears on its face to be signed by the Holder or an agent of the Holder. The Bank shall not be bound to make any investigation into the facts or matters stated in a resolution, certificate, statement, instrument, opinion, report, notice, request, direction, consent, order, bond, note, security, or other paper or document supplied by the Issuer. (e) The Bank may consult with counsel, and the written advice of such counselor any opinion of counsel shall be full and complete authorization and protection with respect to any action taken, suffered, or omitted by it hereunder in good faith and in reliance thereon. (f) The Bank may exercise any of the powers hereunder and perform any duties hereunder either directly or by or through agents or attorneys of the Bank. SECTION 5.03. RECITALS OF ISSUER. The recitals contained herein with respect to the Issuer and in the Securities shall be taken as the statements of the Issuer, and the Bank assumes no responsibility for their correctness. The Bank shall in no event be liable to the Issuer, any Holder or Holders of any Security, or any other Person for any amount due on any Security from its own funds. SECTION 5.04. MAy HOLD SECURITIES. The Bank, in its individual or any other capacity, may become the owner or pledgee of Securities and may otherwise deal with the Issuer with the same rights it would have if it were not the Paying Agent/Registrar, or any other agent. SECTION 5.05. MONEY HELD BY BANK. The Bank shall deposit any moneys received from the Issuer into an account to be held in a fiduciary capacity for the payment of the Securities, with such moneys in the account that exceed the deposit insurance, available to the Issuer, provided by the Federal Deposit Insurance Corporation to be fully collateralized with securities or obligations that are eligible under the laws of the State of Texas and to the extent practicable under the laws of the United States of America to secure and be pledged as collateral for trust accounts until the principal and interest on such securities have been presented for payment and paid to the owner thereof. Payments made from such trust account shall be made by check . drawn on such trust account unless the owner of such Securities shall, at its own expense and risk, request such other medium of payment. Funds held by the Bank hereunder need not be segregated from any other funds provided appropriate accounts are maintained in the name and for the benefit of the Issuer. The Bank shall be under no liability for interest on any money received by it hereunder. Any money deposited with the Bank for the payment on any Security and remaining unclaimed for three years after final maturity of the Security has become due and payable will be held by the Bank and disposed of only in accordance with Title 6 of the Property Code (Unclaimed Property) . 7 ~ The Bank will comply with the reporting provisions of Chapter 74 of the Property Code with respect to property that is presumed abandoned under Chapter 72 or Chapter 75 of the Property Code or inactive under Chapter 73 of the Property Code. SECTION 5.06. INDEMNIFICATION. To the extent permitted by law, the Issuer agrees to indemnify the Bank for, and hold it harmless against, any loss, liability, or expense incurred without negligence or bad faith on its part, arising out of or in connection with its acceptance or administration of its duties hereunder, including the cost and expense against any claim or liability in connection with the exercise or performance of any of its powers or duties under this Agreement. SECTION 5.07. INTERPLEADER. The Issuer and the Bank agree that the Bank may seek adjudication of any adverse claim, demand, or controversy over its person as well as funds on deposit, in either a Federal or State District Court located in the County in the State of Texas where either the Bank maintains an office or the administrative offices of the Issuer is located, and agree that service of process by certified or registered mail, return receipt requested, to the address referred to in Section 6.03 of this Agreement shall constitute adequate service. The Issuer and the Bank further agree that the Bank has the right to file a Bill of Interpleader in any court of competent jurisdiction located in the State of Texas to determine the rights of any Person claiming any interest herein. SECTION 5.08. DEPOSITORY TRUST COMPANY SERVICES. It is hereby represented and warranted that, in the event the Securities are otherwise qualified and accepted for "Depository Trust Company" services or equivalent depository trust services by other organizations, the Bank has the capability and, to the extent within its control, will comply with the "Operational Arrangements," effective from time to time, which establishes requirements for securities to be eligible for such type depository trust services, including, but not limited to, requirements for the timeliness of payments and funds availability, transfer turnaround time, and notification of redemptions and calls. ARTICLE SIX MISCELLANEOUS PROVISIONS SECTION 6.01. AMENDMENT. This Agreement may be amended only by an agreement in writing signed by both of the parties hereto. SECTION 6.02. ASSIGNMENT. This Agreement may not be assigned by either party without the prior written consent of the other. SECTION 6.03. NOTICES. Any request, demand, authorization, direction, notice, consent, waiver, or other document provided or permitted hereby to be given or furnished to the Issuer or the Bank shall be mailed or delivered to the Issuer or the Bank, respectively, at the addresses shown on the signature page of this Agreement. SECTION 6.04. EFFECT OF HEADINGS. The Article and Section headings herein are for convenience only and shall not affect the construction hereof. 8 l_ ., SECTION 6.05. SUCCESSORS AND ASSIGNS. All covenants and agreements herein by the Issuer shall bind its successors and assigns, whether so expressed or not. SECTION 6.06. SEVERABILITY. In case any provision herein shall be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. SECTION 6.07. BENEFITS OF AGREEMENT. Nothing herein, express or implied, shall give to any Person, other than the parties hereto and their successors hereunder, any benefit or any legal or equitable right, remedy, or claim hereunder. SECTION 6.08. ENTIRE AGREEMENT. This Agreement and the Order constitute the entire agreement between the parties hereto relative to the Bank acting as Paying Agent/Registrar and if any conflict exists between this Agreement and the Order, the Order shall govern. SECTION 6.09. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which shall constitute one and the same Agreement. SECTION 6.10. TERMINATION. This Agreement will terminate on the date of final payment of the principal of and interest on the Securities to the Holders thereof or may be earlier terminated by either party upon 60 days written notice; provided, however, an early termination of this Agreement by either party shall not be effective until (a) a successor Paying Agent/Registrar has been appointed by the Issuer and such appointment accepted, and (b) notice has been given to the Holders of the Securities of the appointment of a successor Paying Agent/Registrar. If the 60-day notice period expires and no successor has been appointed, the Bank, at the expense of the Issuer, has the right to petition a court of competent jurisdiction to appoint a successor under the Agreement. Furthermore, the Bank and the Issuer mutually agree that the effective date of an early termination of this Agreement shall not occur at any time which would disrupt, delay or otherwise adversely affect the payment of the Securities. Upon an early termination of this Agreement, the Bank agrees to promptly transfer and deliver the Security Register (or a copy thereof), together with other pertinent books and records relating to the Securities, to the successor Paying Agent/Registrar designated and appointed by the Issuer. The provisions of Section 1.02 and of Article Five shall survive and remain in full force and effect following the termination of this Agreement. SECTION 6.11. GOVERNING LAW. This Agreement shall be construed in accordance with and governed by the laws ofthe State of Texas. [The remainder of this page intentionally left blank) 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. BANK OF TEXAS, N.A. By: Title: Address: 1401 McKinney, Suite 100 Houston, Texas 77010 Attn: Corporate Trust Department r' Attest: Title: CALHOUN COUNTY, TEXAS By: ~vlJ ~ ~t, Title: County Judge " Address: 211 South Ann Port Lavaca, Texas 77979 Attes~_ _ ~~ Title: County Clerk [SIGNA TURE PAGE TO PAYING AGENTIREGlSTRAR AGREEMENT] ..,I ,I SCHEDULE A PAYING AGENT/REGISTRAR FEE SCHEDULE $200.00 ANNuAL ADMINISTRATION FEE (plus out of pocket expenses) , .... ESCROW AGREEMENT Relating to the Refunding of CALHOUN COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2004 (Maturing on August 15 in the years 2013 through 2022 and in the year 2024) THIS ESCROW AGREEMENT, dated as of October 15,2010 (herein, together with any amendments or supplements hereto, called this "Agreement") is entered into by and between CALHOUN COUNTY, TEXAS (herein called the "Issuer") and BANK OF TEXAS, N .A., as escrow agent (herein, together with any successor in such capacity, called the "Escrow Agent"). The addresses of the Issuer and the Escrow Agent are shown on Exhibit A attached hereto and made a part hereof. WIT N E SSE T H: WHEREAS, the Issuer heretofore issued and there presently remain outstanding the obligations (the "Refunded Obligations") described in the Verification Report of GRANT THORNTON LLP (the "Report") relating to the Refunded Obligations, attached hereto as Exhibit B and made a part hereof; and WHEREAS, the Refunded Obligations are scheduled to mature in such years, bear interest at such rates, and be payable at such times and in such amounts as are set forth in the Report; and WHEREAS, when firm banking arrangements have been made for the payment of principal and interest to the maturity or redemption dates of the Refunded Obligations, then the Refunded Obligations shall no longer be regarded as outstanding except for the purpose of receiving payment from the funds provided for such purpose; and WHEREAS, Chapter 1207, Texas Government Code, as amended ("Chapter 1207"), authorizes the Issuer to issue refunding bonds and to deposit the proceeds from the sale thereof, and any other available funds or resources, directly with a place of payment (paying agent) for the Refunded Obligations, or with another trust company or commercial bank that does not act as a depository for the Issuer, in an amount sufficient to provide for the payment and/or redemption of the Refunded Obligations, and such deposit, if made before such payment dates, shall constitute the making of firm banking and financial arrangements for the discharge and final payment or redemption of the Refunded Obligations; and WHEREAS, Chapter 1207 (specifically Section 1207.062, Texas Government Code) further authorizes the Issuer to enter into an escrow agreement with (i) any paying agent for the Refunded Obligations, or (ii) another trust company or commercial bank that does not act as a depository for the Issuer and is named in the proceedings authorizing such escrow agreement, with respect to the safekeeping, investment, reinvestment, administration and disposition of any such deposit, upon such terms and conditions as the Issuer and such paying agent, trust company or commercial bank may agree; provided that such deposits may be invested and reinvested in direct noncallable :, obligations of the United States, including obligations that are unconditionally guaranteed by the United States, which mature and bear interest payable at such times and in such amounts as will be sufficient to provide for the scheduled payment or redemption of the Refunded Obligations; and WHEREAS, the Escrow Agent is a trust company or commercial bank that does not act as a depository for the County, and this Agreement constitutes an escrow agreement of the kind authorized and required by Chapter 1207; and WHEREAS, Chapter 1207 makes it the duty ofthe Escrow Agent to comply with the terms of this Agreement and timely make available to the paying agents for the respective Refunded Obligations the amounts required to provide for the payment of the principal of, premium, if any, and interest on such Refunded Obligations when due, and in accordance with their terms, but solely from the funds, in the manner, and to the extent provided in this Agreement; and WHEREAS, the CALHOUN COUNTY, TEXAS GENERAL OBLIGA TIONREFUNDING BONDS, SERIES 201 0 (the "Refunding Bonds") have been issued, sold and delivered for the purpose, among others, of obtaining the funds required to provide for the payment of the principal of the Refunded Obligations at their respective maturity dates or dates of redemption and the interest thereon to such dates; and WHEREAS, the Issuer desires that, concurrently with the delivery of the Refunding Bonds to the purchasers thereof, certain proceeds of the Refunding Bonds, together with certain other available funds of the Issuer, if applicable, shall be applied to purchase certain direct obligations of the United States of America hereinafter defined as the "Escrowed Securities" for deposit to the credit of the Escrow Fund (hereinafter defined) created pursuant to the terms of this Agreement and to establish a beginning cash balance (if needed) in such Escrow Fund; and WHEREAS, the Escrowed Securities shall mature and the interest thereon shall be payable at such times and in such amounts so as to provide moneys which, together with cash balances from time to time on deposit in the Escrow Fund, will be sufficient to pay interest on the Refunded Obligations as it accrues and becomes payable and the principal of the Refunded Obligations on their maturity dates or dates of redemption; and WHEREAS, to facilitate the receipt and transfer of proceeds of the Escrowed Securities, particularly those in book entry form, the Issuer desires to establish the Escrow Fund at the principal corporate trust office of the Escrow Agent; and NO W, THEREFORE, in consideration ofthe mutual undertakings, promises and agreements herein contained, the sufficiency of which hereby are acknowledged, and to secure the full and timely payment of principal of and the interest on the Refunded Obligations, the Issuer and the Escrow Agent mutually undertake, promise, and agree for themselves and their respective representatives and successors, as follows: 2 ARTICLE I DEFINITIONS AND INTERPRETATIONS SECTION 1.01. DEFINITIONS. Unless the context clearly indicates otherwise, the following terms shall have the meanings assigned to them below when they are used in this Agreement: "Code" means the Internal Revenue Code of 1986, as amended, or to the extent applicable the Internal Revenue Code of 1954, together with any other applicable provisions of any successor federal income tax laws. "Escrow Fund" means the fund created by this Agreement to be administered by the Escrow Agent pursuant to the provisions of this Agreement. "Escrowed Securities" means the direct noncallable, not pre-payable United States Treasury obligations and obligations the due timely payment of which is unconditionally guaranteed by the United States of America described in the Report or cash or other direct obligations of the United States of America substituted therefor pursuant to Article IV of this Agreement. SECTION 1.02. OTHER DEFINITIONS. The terms "Agreement,''''Escrow Agent," "Issuer," "Refunded Obligations," "Refunding Bonds," and "Report," when they are used in this Agreement, shall have the meanings assigned to them in the preamble to this Agreement. SECTION 1.03. INTERPRETATIONS. The titles and headings of the articles and sections of this Agreement have been inserted for convenience and reference only and are not to be considered a part hereof and shall not in any way modify or restrict the terms hereof. This Agreement and all of the terms and provisions hereof shall be liberally construed to effectuate the purposes set forth herein and to achieve the intended purpose of providing for the refunding of the Refunded Obligations in accordance with applicable law. ARTICLE II DEPOSIT OF FUNDS AND ESCROWED SECURITIES SECTION 2.01. DEPOSITS IN THE ESCROW FUND. Concurrently with the sale and delivery of the Refunding Bonds the Issuer shall deposit, or cause to be deposited, with the Escrow Agent, for deposit in the Escrow Fund, the funds and Escrowed Securities described in the Report, and the Escrow Agent shall, upon the receipt thereof, acknowledge such receipt to the Issuer in writing. 3 ~ ARTICLE III CREATION AND OPERATION OF ESCROW FUND SECTION 3.01. ESCROW FUND. The Escrow Agent has created on its books a special trust fund and irrevocable escrow to be known as the Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 Escrow Fund (the "Escrow Fund"). The Escrow Agent hereby agrees that upon receipt thereof it will irrevocably deposit to the credit of the Escrow Fund the funds and the Escrowed Securities described in the Report. Such deposit, all proceeds therefrom, and all cash balances from time to time on deposit therein (a) shall be the property of the Escrow Fund, (b) shall be applied only in strict conformity with the terms and conditions of this Agreement, and (c) are hereby irrevocably pledged to the payment of the principal of and interest on the Refunded Obligations, which payment shall be made by timely transfers of such amounts at such times as are provided for in Section 3.02 hereof. When the final transfers have been made for the payment of such principal of and interest on the Refunded Obligations, any balance then remaining in the Escrow Fund shall be transferred to the Issuer, and the Escrow Agent shall thereupon be discharged from any further duties hereunder. SECTION 3.02. PAYMENT OF PRINCIPAL AND INTEREST. The Escrow Agent is hereby irrevocably instructed to transfer from the cash balances from time to time on deposit in the Escrow Fund, the amounts required to pay the principal of the Refunded Obligations at their respective maturity or redemption dates and interest thereon to such dates in the amounts and at the times shown in the Report. SECTION 3.03. SUFFICIENCY OF ESCROW FUND. The Issuer represents that the successive receipts of the principal of and interest on the Escrowed Securities, together with the beginning cash balance, if any, in the Escrow Fund will assure that the cash balance on deposit from time to time in the Escrow Fund will be at all times sufficient to provide moneys for transfer to each paying agent at the times and in the amounts required to pay the interest on the Refunded Obligations as such interest comes due and the principal of the Refunded Obligations as the Refunded Obligations mature, all as more fully set forth in the Report. If, for any reason, at any time, the cash balances on deposit or scheduled to be on deposit in the Escrow Fund shall be insufficient to transfer the amounts required by each place of payment (paying agent) for the Refunded Obligations to make the payments set forth in Section 3.02 hereof, the Issuer shall timely deposit in the Escrow Fund, from any funds that are lawfully available therefor, additional funds in the amounts required to make such payments. Notice of any such insufficiency shall be given as promptly as practicable as hereinafter provided, but the Escrow Agent shall not in any manner be responsible for any insufficiency offunds in the Escrow Fund or the Issuer's failure to make additional deposits thereto. SECTION 3.04. TRUST FUND. The Escrow Agent shall hold at all times the Escrow Fund, the Escrowed Securities and all other assets of the Escrow Fund, wholly segregated from all other funds and securities on deposit with the Escrow Agent; it shall never allow the Escrowed Securities or any other assets of the Escrow Fund to be commingled with any other funds or securities of the Escrow Agent; and it shall hold and dispose of the assets of the Escrow Fund only as set forth 4 herein. The Escrowed Securities and other assets of the Escrow Fund shall always be maintained by the Escrow Agent as trust funds for the benefit of the owners of the Refunded Obligations; and a special account thereof shall at all times be maintained on the books of the Escrow Agent. The owners of the Refunded Obligations shall be entitled to the same preferred claim and first lien upon the Escrowed Securities, the proceeds thereof, and all other assets of the Escrow Fund to which they are entitled as owners of the Refunded Obligations. The amounts received by the Escrow Agent under this Agreement shall not be considered as a banking deposit by the Issuer, and the Escrow Agent shall have no right to title with respect thereto except as an Escrow Agent under the terms of this Agreement. The amounts received by the Escrow Agent under this Agreement shall not be subject to warrants, drafts or checks drawn by the Issuer or, except to the extent expressly herein provided, by any paying agent for the Refunded Obligations. SECTION 3.05. SECURITY FOR CASH BALANCES. Cash balances from time to time on deposit in the Escrow Fund shall, to the extent not insured by the Federal Deposit Insurance Corporation or its successor, be continuously secured by a pledge of direct obligations of, or obligations unconditionally guaranteed by, the United States of America, having a market value at least equal to such cash balances. ARTICLE IV LIMITATION ON INVESTMENTS SECTION 4.01. GENERAL REINVESTMENT RESTRICTION. Except as provided in Sections 3.02,4.02,4.03 and 4.04 hereof, the Escrow Agent shall not have any power or duty to invest or reinvest any money held hereunder, or to make substitutions of the Escrowed Securities, or to sell, transfer or otherwise dispose of the Escrowed Securities. SECTION 4.02. REINVESTMENT OF CERTAIN CASH BALANCES IN ESCROW BY ESCROW AGENT. In addition to the Escrowed Securities listed in the Report, the Escrow Agent shall reinvest cash balances shown in the Report in United States Treasury Obligations - State and Local Government Series with an interest rate equal to zero percent (0%) to the extent such Obligations are available from the Department of the Treasury. All such re-investments shall be made only from the portion of cash balances derived from the maturing principal of and interest on Escrowed Securities that are United States Treasury Certificates of Indebtedness, Notes or Bonds - State and Local Government Series. All such re-investments shall be acquired on and shall mature on the dates shown on the Report. SECTION 4.03. SUBSTITUTIONS AND REINVESTMENTS. At the discretion of the Issuer, the Escrow Agent shall reinvest cash balances representing receipts from the Escrowed Securities, make substitutions of the Escrowed Securities or redeem the Escrowed Securities and reinvest the proceeds thereof or hold such proceeds as cash, together with other moneys or securities held in the Escrow Fund provided that the Issuer delivers to the Escrow Agent the following: 5 (1) an opinion by an independent certified public accountant that after such substitution or reinvestment the principal amount ofthe securities in the Escrow Fund (which shall be noncallable, not pre-payable direct obligations of the United States of Anierica), together with the interest thereon and other available moneys, will be sufficient to pay, without further investment or reinvestment, as the same become due in accordance with the Report, the principal of, interest on and premium, if any, on the Refunded Obligations which have not previously been paid, and (2) an unqualified opinion of nationally recognized municipal bond counsel to the effect that (a) such substitution or reinvestment will not cause the Refunded Obligations to be "arbitrage bonds" within the meaning of Section 103 of the Code or the regulations thereunder in effect on the date of such substitution or reinvestment, or otherwise make the interest on the Refunded Obligations subject to federal income taxation, and (b) such substitution or reinvestment complies with the Constitution and laws of the State of Texas and with all relevant documents relating to the issuance of the Refunded Obligations. The Escrow Agent shall have no responsibility or liability for loss or otherwise with respect to investments made at the direction of the Issuer. SECTION 4.04. SUBSTITUTION FOREsCROWED SECURITIES. Concurrently with the initial deposit by the Issuer with the Escrow Agent, but not thereafter, the Issuer, at its option, may substitute cash or direct noncallable and not pre-payable obligations of the United States Treasury (Le., Treasury obligations which mature and are payable in a stated amount on the maturity date thereof, and for which there are no payments other than the payment made on the maturity date) (the "Substitute Obligations") for Escrowed Securities, if any, but only if such Substitute Obligations (a) are in an amount, and/or mature in an amount, which is equal to or greater than the amount payable on the maturity date of the obligation listed in the Report for which such Substitute Obligation is substituted, (b) mature on or before the maturity date of the obligation listed in the Report for which such Substitute Obligation is substituted, and ( c) produce the amount necessary to pay the interest on and principal of the Refunded Obligations, as set forth in the Report, as verified by a certified public accountant or a firm of certified public accountants. If, concurrently with the initial deposit by the Issuer with the Escrow Agent, any such Substitute Obligations are so substituted for any Escrowed Securities, the Issuer may, at any time thereafter, substitute for such Substitute Obligations the same Escrowed Securities for which such Substitute Obligations originally were substituted. SECTION 4.05. ARBITRAGE. The Issuer hereby covenants and agrees that it shall never request the Escrow Agent to exercise any power hereunder or permit any part of the money in the 6 Escrow Fund or proceeds from the sale of Escrowed Securities to be used directly or indirectly to acquire any securities or obligations if the exercise of such power or the acquisition of such securities or obligations would cause any Refunding Bonds or Refunded Obligations to be an "arbitrage bond" within the meaning of the Code. ARTICLE V APPLICATION OF CASH BALANCES SECTION 5.01. IN GENERAL. Except as provided in Sections 3.02, 4.02, 4.03 and 4.04 hereof, no withdrawals, transfers, or reinvestment shall be made of cash balances in the Escrow Fund. ARTICLE VI RECORDS AND REPORTS ,SECTION 6.01. RECORDs. The Escrow Agent will keep books of record and account in which complete and correct entries shall be made of all transactions relating to the receipts, disbursements, allocations and application of the money and Escrowed Securities deposited to the Escrow Fund and all proceeds thereof, and such books shall be available for inspection at reasonable hours and under reasonable conditions by the Issuer and the owners of the Refunded Obligations. SECTION 6.02. REpORTS. While this Agreement remains in effect, the Escrow Agent annually shall prepare and send to the Issuer a written report summarizing all transactions relating to the Escrow Fund during the preceding year, including, without limitation, credits to the Escrow Fund as a result of interest payments on or maturities of the Escrowed Securities and transfers from the Escrow Fund for payments on the Refunded Obligations or otherwise, together with a detailed statement of all Escrowed Securities and the cash balance on deposit in the Escrow Fund as of the end of such period. ARTICLE VII CONCERNING THE PAYING AGENTS AND ESCROW AGENT SECTION 7.01. REPRESENTATIONS. The Escrow Agent hereby represents that it has all necessary power and authority to enter into this Agreement and undertake the obligations and responsibilities imposed upon it herein, and that it will carry out all of its obligations hereunder. 7 SECTION 7.02. LIMITATION ON LIABILITY. The liability of the Escrow Agent to transfer funds for the payment of the principal of and interest on the Refunded Obligations shall be limited to the proceeds of the Escrowed Securities and the cash balances from time to time on deposit in the Escro!V Fund. Notwithstanding any provision contained herein to the contrary, neither the Escrow Agent nor any paying agent for the Refunded Obligations shall have any liability whatsoever for the insufficiency of funds from time to time in the Escrow Fund or any failure of the obligors of the Escrowed Securities to make timely paYment thereon, except for the obligation to notify the Issuer as promptly as practicable of any such occurrence. The recitals herein and in the proceedings authorizing the Refunding Bonds shall be taken as the statements of the Issuer and shall not be considered as made by, or imposing any obligation or liability upon, the Escrow Agent. The Escrow Agent is not a party to the proceedings authorizing the Refunding Bonds or the Refunded Obligations and is not responsible for nor bound by any of the provisions thereof (except as a paying agent for the Refunding Bonds). In its capacity as Escrow Agent, it is agreed that the Escrow Agent need look only to the terms and provisions of this Agreement. The Escrow Agent makes no representations as to the value, conditions or sufficiency of the Escrow Fund, or any part thereof, or as to the title of the Issuer thereto, or as to the security afforded thereby or hereby, and the Escrow Agent shall not incur any liability or responsibility in respect to any of such matters. It is the intention of the parties hereto that the Escrow Agent shall never be required to use or advance its own funds or otherwise incur personal financial liability in the performance of any of its duties or the exercise of any of its rights and powers hereunder. The Escrow Agent shall not be liable for any action taken or neglected to be taken by it in good faith in any exercise of reasonable care and believed by it to be within the discretion or power conferred upon it by this Agreement, nor shall the Escrow Agent be responsible for the consequences of any error of judgment; and the Escrow Agent shall not be answerable except for its own action, neglect or default, nor for any loss unless the same shall have been through its negligence or willful misconduct. Unless it is specifically otherwise provided herein, the Escrow Agent has no duty to determine or inquire into the happening or occurrence of any event or contingency or the performance or failure of performance of the Issuer with respect to arrangements or contracts with others, with the Escrow Agent's sole duty hereunder being to safeguard the Escrow Fund, to dispose of and deliver the same in accordance with this Agreement. If, however, the Escrow Agent is called upon by the terms of this Agreement to determine the occurrence of any event or contingency, the Escrow Agent shall be obligated, in making such determination, only to exercise reasonable care and diligence, and in event of error in making such determination the Escrow Agent shall be liable only for its own willful misconduct or its negligence. In determining the occurrence of any such event or contingency the Escrow Agent may request from the Issuer or any other person such reasonable additional evidence as the Escrow Agent in its discretion may deem necessary to determine any fact 8 relating to the occurrence of such event or contingency, and in this connection may make inquiries of, and consult with, among others, the Issuer at any time. SECTION 7.03. COMPENSATION. (a) Concurrently with the sale and delivery of the Refunding Bonds, the Issuer shall pay to the Escrow Agent, as a fee for performing the services hereunder and for all expenses incurred or to be incurred by the Escrow Agent in the administration of this Agreement, the sum of $250.00, the sufficiency of which is hereby acknowledged by the Escrow Agent. In the event that the Escrow Agent is requested to perform any extraordinary services hereunder, the Issuer hereby agrees to pay reasonable fees to the Escrow Agent for such extraordinary services and to reimburse the Escrow Agent for all expenses incurred by the Escrow Agent in performing such extraordinary services, and the Escrow Agent hereby agrees to look only to the Issuer for the payment of such fees and reimbursement of such expenses. The Escrow Agent hereby agrees that in no event shall it ever assert any claim or lien against the Escrow Fund for any fees for its services, whether regular or extraordinary, as Escrow Agent, or in any other capacity, or for reimbursement for any of its expenses. (b) The Issuer covenants to timely pay for all future paying agency services ofthe paying agent for the Refunded Obligations in accordance with the paying agent fee schedule now or hereafter in effect through the fmal payment of the Refunded Obligations. In the event the Issuer fails to pay the paying agent fee relating to the Refunded Obligations when due, such paying agent's sole remedy, as paying agent for such Refunded Obligations, for nonpayment shall be in accordance with the terms of the paying agent agreement relating to the Refunded Obligations, and no funds held in the Escrow Fund shall be available to pay such paying agent fees. SECTION 7.04. SUCCESSOR ESCROW AGENTS. Ifat any time the Escrow Agent or its legal successor or successors should become unable, through operation or law or otherwise, to act as escrow agent hereunder, or if its property and affairs shall be taken under the control of any state or federal court or administrative body because of insolvency or bankruptcy or for any other reason, a vacancy shall forthwith exist in the office of Escrow Agent hereunder. In such event the Issuer, by appropriate action, promptly shall appoint an Escrow Agent to fill such vacancy. Ifno successor Escrow Agent shall have been appointed by the Issuer within 60 days, a successor may be appointed by the owners of a majority in principal amount of the Refunded Obligations then outstanding by an instrument or instruments in writing filed with the Issuer, signed by such owners or by their duly authorized attomeys- in- fact. If, in a proper case, no appointment of a successor Escrow Agent shall be made pursuant to the foregoing provisions of this section within three months after a vacancy shall have occurred, the owner of any Refunded Obligation may apply to any court of competent jurisdiction to appoint a successor Escrow Agent. Such court may thereupon, after such notice, if any, as it may deem proper, prescribe and appoint a successor Escrow Agent. Any successor Escrow Agent shall be a corporation organized and doing business under the laws of the United States or the State of Texas, authorized under such laws to exercise corporate trust powers, authorized under Texas law to act as an escrow agent, having its principal office and place of business in the State of Texas, having a combined capital and surplus of at least $5,000,000 and subject to the supervision or examination by Federal or State authority. Any successor Escrow Agent shall execute, acknowledge and deliver to the Issuer and the Escrow Agent an instrument accepting such appointment hereunder, and the Escrow Agent shall Q execute and deliver an instrument transferring to such successor Escrow Agent, subject to the terms of this Agreement, all the rights, powers and trusts of the Escrow Agent hereunder. Upon the request of any such successor Escrow Agent, the Issuer shall execute any and all instruments in writing for more fully and certainly vesting in and confirming to such successor Escrow Agent all such rights, powers and duties. The Escrow Agent at the time acting hereunder may at any time resign and be discharged from the trust hereby created by giving not less than sixty (60) days' written notice to the Issuer and publishing notice thereof, specifying the date when such resignation will take effect, in a newspaper printed in the English language and with general circulation in New York, New York, such publication to be made once at least three (3) weeks prior to the date when the resignation is to take effect. No such resignation shall take effect unless a successor Escrow Agent shall have been appointed by the owners of the Refunded Obligations or by the Issuer as herein provided and such successor Escrow Agent shall be a paying agent for certain of the Refunded Obligations and shall have accepted such appointment, in which event such resignation shall take effect immediately upon the appointment and acceptance of a successor Escrow Agent. Under any circumstances, the Escrow Agent shall pay over to its successor Escrow Agent proportional parts of the Escrow Agent's fee and, if applicable, its paying agent's fee hereunder. ARTICLE VIII MISCELLANEOUS SECTION 8.01. NOTICE. Any notice, authorization, request, or demand required or permitted to be given hereunder shall be in writing and shall be deemed to have been duly given when mailed by registered or certified mail, postage prepaid addressed to the Issuer or the Escrow Agent at the address shown on Exhibit A attached hereto. The United States Post Office registered or certified mail receipt showing delivery of the aforesaid shall be conclusive evidence of the date and fact of delivery. Any party hereto may change the address to which notices are to be delivered by giving to the other parties not less than ten (10) days prior notice thereof. Prior written notice of any amendment to this Agreement contemplated pursuant to Section 8.08 and immediate written notice of any incidence ofa severance pursuant to Section 8.04 shall be sent to Moody's Investors Service, Attn: Public Finance Rating Desk!Refunded Bonds, 99 Church Street, New York, New York 10007 and Standard & Poor's Corporation, Attn: Municipal Bond Department, 25 Broadway, New York, New York 10004. SECTION 8.02. TERMINATION OF RESPONSIBILITIES. Upon the taking of all the actions as described herein by the Escrow Agent, the Escrow Agent shall have no further obligations or responsibilities hereunder to the Issuer, the owners of the Refunded Obligations or to any other person or persons in connection with this Agreement. SECTION 8.03. BINDING AGREEMENT. This Agreement shall be binding upon the Issuer and the Escrow Agent and their respective successors and legal representatives, and shall inure solely to the benefit of the owners of the Refunded Obligations, the Issuer, the Escrow Agent and their respective successors and legal representatives. 10 SECTION 8.04. SEVERABILITY. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement, but this Agreement shall be construed as if such invalid or illegal or unenforceable provision had never been contained herein. SECTION 8.05. TEXAS LAW GOVERNS. This Agreement shall be governed exclusively by the provisions hereof and by the applicable laws ofthe State of Texas. SECTION 8.06. TIME OF THE ESSENCE. Time shall be ofthe essence in the performance of obligations from time to time imposed upon the Escrow Agent by this Agreement. SECTION 8.07. EFFECTIVE DATE OF AGREEMENT. This Agreement shall be effective upon receipt by the Escrow Agent of the funds described in the Report and the Escrowed Securities, together with the specific sums stated in subsections (a) and (b) of Section 7.03 for Escrow Agent and paying agency fees, expenses, and services. SECTION 8.08. AMENDMENTS. This Agreement shall not be amended except to cure any ambiguity or formal defect or omission in this Agreement. No amendment shall be effective unless the same shall be in writing and signed by the parties thereto. No such amendment shall adversely affect the rights of the holders of the Refunded Obligations. [The remainder of this page intentionally left blank) 11 EXECUTED as of the date first written above. CALHOUN COUNTY, TEXAS ATTEST: ~~ By Mt~~ ~ ~cjr- County Judge County Clerk (SEAL) BANK OF TEXAS, N.A. Title: ATTEST: Title: (SEAL) [SIGNA TORE PAGE TO ESCROW AGREEMENT] EXHIBIT A ADDRESSES OF THE ISSUER AND THE ESCROW AGENT ISSUER Calhoun County, Texas 202 S. Ann, Suite B Port Lavaca, Texas 77979 Attention: County Auditor ESCROW AGENT Bank of Texas, N.A. 1401 McKinney, Suite 100 Houston, TX 77010 Attention: Corporate Trust Department A-l EXHIBIT B VERIFICATION REPORT [The Verification Report is omitted at this point as it appears elsewhere in this Transcript of Proceedings] R-l I v ~ $4,985,000 CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 TABLE OF CONTENTS PRIMARY FINANCING DOCUMENTS AND AGREEMENTS Bond Order. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 Purchase Agreement ........................................................ 2 Final Official Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Paying Agent/Registrar Agreement . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . .. 4 Escrow Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Verification Report ......................................................... 6 Specimen Bond ............................................................. 7 Blanket Issuer Letter of Representations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 DOCUMENTS RELATED TO TAX EXEMPTION Federal Tax Certificate ...................................................... 9 Form 8038-G .............................................................. 10 CERTIFICATES General Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 Signature Identification and No-Litigation Certificate .............................. 12 Closing Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 13 Certificate of Escrow Agent .................................................. 14 Certificate of U.S. Bank National Association re:NoticeofRedemptionandPayingAgencyFees ............................... 15 ~ ~ MISCELLANEOUS DOCUMENTS Instruction Letters to Attorney General and Comptroller of Public Accounts ............ 16 Closing Memorandum ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17 Receipt for Bond Proceeds ................................................... 18 Escrow Agent's Receipt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 19 Rating Letters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 20 Material Events Disclosure ................................................... 21 OPINIONS Attorney General's Opinion with Comptroller's Registration Certificate ................ 22 Underwriters' Counsel Opinion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23 Opinion of Bond Counsel .................................................... 24 Supplemental Opinion of Bond Counsel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25 11 CERTIFlCA TE FOR ORDER THE STATE OF TEXAS COUNTY OF CALHOUN fi fi We, the undersigned officers of said County, hereby certify as follows: 1. The Commissioners Court of the County (the "Commissioners Court") convened in REGULAR MEETING ON TIlE 28TH DAY OF OCTOBER, 20 I 0, at the designated meeting place, and the roll was called of the duly constituted officers and members of said Commissioners Court, to wit: Michael 1. Pfeifer, County Judge Roger C. Galvan, County Commissioner, Precinct I Vern Lyssy, County Commissioner, Precinct 2 Neil E. Fritsch, County Commissioner, Precinct 3 Kenneth Finster, County Commissioner, Precinct 4 and all of said persons were present, except the following absentees: . thus constituting a quorum. Whereupon, among other business, the following was transacted at said Meeting: a written ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF $4,985,000 IN AGGREGATE PRINCIPAL AMOUNT OF CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010; SECURING THE PA YMENT THEREOF BY AUTHORIZING THE LEVY OF AN ANNUAL AD VALOREM TAX; AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRARAGREEMENT, A PURCHASE CONTRACT, AN ESCROW AGREEMENT, AN OFFICIAL STATEMENT, AND ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO was duly introduced for the consideration of said Commissioners Court. It was then duly moved and seconded that said Order be passed; and, after due discussion, said motion, carrying with it the passage of said Order, prevailed and carried by the following vote: AYES:...5.... NOES: _ ABSTENTIONS: _ 2. A true, full, and correct copy of the aforesaid Order adopted at the Meeting described in the above and foregoing paragraph is attached to and follows this Certificate; said Order has been duly recorded in said Commissioners Court's minutes of said Meeting; the above and foregoing paragraph is a true, full, and correct excerpt from said Commissioners Court's minutes of said Meeting pertaining to the adoption of said Order; the persons named in the above and foregoing paragraph are the duly chosen, qualified, and acting officers and members of said Commissioners Court as indicated therein; each of the officers and members of said Commissioners Court was duly and sufficiently notified officially and personally, in advance, of the time, place, and purpose of the aforesaid Meeting, and that said Order would be introduced and considered for adoption at said Meeting; and said Meeting was open to the public, and public notice of the time, place, and purpose of said Meeting was given, all as required by Chapter 551, Texas Government Code. SIGNED AND SEALED the 28th day of October, 2010. (SEAL) ~~.~ County Clerk, Calhoun County, Texas GENERAL CERTIFICATE THE STATE OF TEXAS ~ COUNTY OF CALHOUN ~ We, the undersigned, hereby officially certify that we are the County Judge and County Clerk, respectively, of CALHOUN COUNTY, TEXAS (the "County") and we further certify as follows: 1. This certificate is given for the benefit of the Attorney General of the State of Texas and the purchasers and holders of CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010, in the aggregate principal amount of $4,985,000 (herein referred to as the "Bonds"), dated as of October 15,2010, and authorized by an order passed by the Commissioners Court of the County on October 28,2010. 2. All meetings of the Commissioners Court of the County at which action was taken in preparation for or in connection with the issuance of the proposed Bonds occurred at the usual designated meeting place, being the Calhoun County Courthouse. 3. No litigation of any nature has ever been filed pertaining to, affecting or contesting: (a) the issuance, delivery, payment, security or validity of the proposed Bonds; (b) the authority of the officers of the County to issue, execute and deliver the Bonds; or (c) the validity of the corporate existence or the current Tax Rolls of the County; and no litigation is pending pertaining to, affecting or contesting the boundaries of the County. 4. The currently effective ad valorem tax appraisal roll ofthe County (the "Tax Roll") is the Tax Roll prepared and approved during the calendar year 2010 being the most recently approved Tax Roll of the County; that the taxable property in the County has been appraised, assessed, and valued as required and provided by the Texas Constitution and Property Tax Code (collectively, "Texas law"); that the Tax Roll for said year has been submitted to the Commissioners Court ofthe County as required by Texas law, and has been approved and recorded by the Commissioners Court; and according to the Tax Roll for said year the net aggregate taxable value of taxable property in the County (after deducting the amount of all applicable exemptions required or authorized under Texas law), upon which the annual ad valorem tax of the County has been or will be imposed and levied, is $2,955,936,844. 5. Attached hereto as Exhibit A is a true, full and correct schedule and statement of the aforesaid proposed Bonds, and of all presently outstanding tax bond indebtedness of the County. The County is not in default as to any covenant, condition, or obligation in connection with any of such outstanding obligations or the orders authorizing same. 6. Attached hereto as Exhibit B is a combined debt service schedule for all outstanding tax bond indebtedness of the County. 6. The County is not in default as to any covenant, condition, or obligation in connection with any of the outstanding obligations (as described in Exhibit A) of the County including the obligations being refunded by the Bonds (the "Refunded Obligations"), or the order authorizing same. 7. None of the Refunded Obligations have been held in, or purchased for the account of, the Interest and Sinking Fund created and maintained for the benefit of the Refunded Obligations, or purchased with any money collected from any taxes levied for the benefit thereof. 8. The following persons are the duly elected members of the Commissioners Court of the County as of the date hereof: County Judge County Commissioner, Precinct I County Commissioner, Precinct 2 County Commissioner, Precinct 3 County Commissioner, Precinct 4 Michael J. Pfeifer Roger C. Galvan Vem Lyssy Neil E. Fritsch Kenneth Finster 9. The following persons are the duly appointed County Clerk, County Auditor, and County Treasurer of the County as of the date hereof: County Clerk County Auditor County Treasurer Anita Fricke Cindy Mueller Rhonda Kokena SIGNED AND SEALED THIS 28171 DAY OF OCTOBER, 2010. fY\A-uJ 9= ~ County Judge . Calhoun County, Texas ~~~~ County Clerk Calhoun County, Texas (SEAL) [SIGNATURE PAGE TO mE GENERAL CERTIFICATE] EXHIBIT A THE PROPOSED BONDS: General Obligation Refunding Bonds, Series 2010, dated October 15,2010, to be outstanding in the principal amount of $4,985,000, bearing interest and maturing as set forth in the Order authorizing said Bonds. ALL PRESENTLY OUTSTANDING TAX INDEBTEDNESS: Calhoun County, Texas General Obligation Bonds, Series 2003A, dated August 1,2003, maturing on August 15 in the years 2011 through 2023, currently outstanding in the principal amount of $6,495,000. Calhoun County, Texas General Obligation Refunding Bonds, Series 2003B, dated August 1, 2003, maturing on August 15,2011, currently outstanding in the principal amount of $495,000. Calhoun County, Texas Certificates of Obligation, Series 2004, dated July 1,2004, maturing on August 15,2011,* currently outstanding in the principal amount of $90,000.* * After giving effect to the refunding of the Certificates of Obligation, Series 2004, being accomplished by the issuance of the Bonds. EXHIBIT B COMBINED DEBT SERVICE SCHEDULE B-1 SIGNATURE IDENTIFICATION AND NO-LITIGATION CERTIFICATE We, the undersigned County Judge, County Clerk, and County Treasurer, respectively, of CALHOUN COUNTY, TEXAS (the "County"), hereby certify as follows: (a) This certificate is executed and delivered with reference to the CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010, dated October 15,2010, in the aggregate principal amount of $4,985,000, authorized by an order passed by the Commissioners Court of the County on October 28,2010 (the "Bonds"). (b) Each of us signed the Bonds by manually executing or causing facsimiles of our manual signatures to be printed or lithographed on each of the Bonds, and we hereby adopt said facsimile signatures as our own, respectively, and declare that said facsimile signatures constitute our signatures the same as if we had manually signed each of the Bonds. (c) The Bonds are substantially in the form, and each of them has been duly executed and signed in the manner, prescribed in the order authorizing the issuance thereof. (d) At the time we so executed and signed the Bonds we were, and at the time of executing this certificate we are, the duly chosen, qualified, and acting officers indicated therein, and authorized to execute and sign the same. (e) No litigation of any nature has been filed or is now pending or, to our knowledge, threatened, to restrain or enj oin the issuance or delivery of any of the Bonds, or which would affect the provision made for their payment or security, or in any manner questioning the proceedings or authority concerning the issuance of the Bonds, and that so far as we know and believe no such litigation is threatened. (f) Neither the corporate existence nor boundaries of the County is being contested; no litigation has been filed or is now pending or, to our knowledge, threatened, which would affect the authority of the officers of the County to issue, execute, sign, and deliver any of the Bonds; and no authority or proceedings for the issuance of any of the Bonds have been repealed, revoked, or rescinded. (g) We have caused the official seal of the County to be impressed, or printed, or lithographed on each ofthe Bonds; and said seal on each of the Bonds has been duly adopted as, and is hereby declared to be, the official seal of the County. EXECUTED and delivered this MANUAL SIGNATURES OFFICIAL TITLES jY\A~~ ~ ~d~ Michael 1. Pfeifer, County Judge Anita Fricke, County Clerk ~/~ Rhonda Kokena, County Treasurer Before me, on this day personally appeared the foregoing individuals, known to me to be the officers whose true and genuine signatures were subscribed to the foregoing instrument in my presence. Given under my hand and seal of office this j\) CJ'\~;&.... \ '2.0 I 0 . I ~~ Q.:..o. ~ Notary Public TypedName ~~'SA..-J ~:'e~ (My Commission Expires \.\ - \ i' - <..0 I"L. ) (Notary Seal) [SIGNATURE PAGE TO SIGNATURE IDENTIFICATION & No-LITIGATION CERTIFICATE] CERTIFICATE OF U.S. BANK NATIONAL ASSOCIATION RE: NOTICE OF REDEMPTION AND PAYING AGENCY FEES I, the undersigned officer of U.S. BANK NATIONAL ASSOCIATION (the "Bank"), in connection with the redemption prior to maturity, as described in the attached Notice of Redemption, of the outstanding CALHOUN COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2004, dated July 1,2004, maturing on August 15 in the years 2013 through 2022, inclusive, and in the year 2024 (the "Refunded Obligations"), hereby certify as follows: (I) the Bank is the Paying Agent/Registrar for the Refunded Obligations; (ii) the Bank has received a copy of the Notice of Redemption with respect to the Refunded Obligations (a copy of which is attached hereto); (iii) the Bank will send a copy of such Notice (or a notice prepared by the Bank containing the information required by the order which authorized the issuance of the Refunded Obligations) by United States mail, frrst-c1ass postage prepaid, at least 30 days prior to the date fixed for redemption of the Refunded Obligations, to the registered owner of each Refunded Obligation in accordance with the applicable provisions of the order which authorized the issuance ofthe Refunded Obligations; and (iv) the Bank acknowledges that CALHOUN COUNTY, TEXAS (the "Issuer") has covenanted that it will timely pay for all future paying agency services of the Bank as Paying Agent/Registrar for the Refunded Obligations in accordance with the paying agent fee schedule now or hereafter in effect through the final payment of the Refunded Obligations; consequently, the Bank agrees to look only to the Issuer for payment of such fees and reimbursement of such expenses as the Paying Agent for the Refunded Obligations and further agrees that in no event will it ever assert any claim or lien against the escrow fund established to defease the Refunded Obligations for any fees for its services, whether regular or extraordinary, as Paying Agent/Registrar, or in any other capacity, or for reimbursement for any of its expenses. EXECUTED THIS U.S. BANK NATIONAL ASSOCIATION By Title: NOTICE OF REDEMPTION To the Holders of the CALHOUN COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2004 (Maturing on August 15 in the years 2013 through 2022, inclusive, and 2024) NOTICE IS HEREBY GIVEN that the Calhoun County, Texas (the "County"), has called for redemption at par on August 15, 2011 (the "Redemption Date") the following maturities of the County's outstanding CERTIFICATES OF OBLIGATION, SERIES 2004, dated July 1,2004 (the "Refunded Obligations"), atthe Redemption Price equal to 100% of par plus accrued interest to the Redemption Date. 2013 325,000 325,000 4.000 EQ2 2014 340,000 340,000 4.000 ERO 2015 355,000 355,000 4.000 RS8 2016 370,000 370,000 4.000 ET6 2017 385,000 385,000 4.125 EU3 2018 400,000 400,000 4.250 EVl 2019 415,000 415,000 4.350 EW9 2020 435,000 435,000 4.375 EX7 2021 450,000 450,000 4.500 EY5 2022 475,000 475,000 4.500 EZ2 *** *** *** *** *** 2024* 1,010,000 1,010,000 4.550 FB4 *Term Certificafes The Refunded Obligations shall be redeemed and shall become due and payable on the Redemption Date, and the interest thereon shall cease to accrue from and after the Redemption Date. NOTICE IS FURTHER GIVEN THAT the Refunded Obligations will be payable at and should be submitted either in person or by certified or registered mail to the following address: First Class/Rerzistered/Certified Mail U.S. Bank Corporate Trust Services Attn: Specialized Finance P.O. Box 64485 St. Paul,.I\1N 55164-9549 Bv Overnight or Courier U.S. Bank Corporate Trust Services Attn: Specialized Finance, First Floor 60 Livingston Avenue St. Paul, .I\1N 55164-2292 Bv Hand U.S. Bank Corporate Trust Services Attn: Specialized Finance, First Floor 60 Livingston Avenue St. Paul, .I\1N 55164-2292 To avoid a backup withholding tax required by Section 3406 of the Internal Revenue Code of 1986, holders must submit a properly completed IRS Form W-9. * THE ABOVE REFERENCED CUSIP NUMBERS ARE PROVIDED FOR THE CONVENIENCE OF THE HOLDERS. NEITHER THE PAYING AGENT NOR THE COUNTY ARE RESPONSIBLE FOR ANY ERROR OF ANY NATURE RELATING TO THE CUSIPNUMBERS. CLOSING CERTIFICATE THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ I am the County Judge of Calhoun, County, Texas (the "Issuer"), and I hereby certify as follows: 1. This Certificate is executed and delivered for and on behalf of the Issuer with reference to the issuance of CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 (the "Bonds"), as required by Section 7(d)(6) of the Purchase Agreement, dated as of October 28, 2010, by and between the Issuer and the Underwriters of the Bonds (the "Purchase Agreement"). All capitalized terms not otherwise defined herein shall have the same meaning as set forth in the Purchase Agreement. 2. The representations, warranties and covenants of the Issuer contained in the Purchase Agreement are true and correct in all material respects on and as of the date of the delivery of the Bonds, with the same effect as if made on the date of the delivery of the Bonds. 3. Except as described in the Official Statement, no litigation is pending, or to the best of my knowledge and belief, threatened in any court in any way affecting the existence of the Issuer or the titles of its officials to their respective positions, or seeking to limit, enjoin or otherwise restrict or prevent the Issuer from the levy or collection of the taxes pledged or to be pledged to pay the principal of and interest on the Bonds, or the pledge thereof, or in any way contesting or affecting the validity or enforceability of the Purchase Agreement, or contesting in any way the completeness or accuracy of the information regarding the Issuer contained in the Preliminary Official Statement or the Official Statement, or contesting the powers of the Issuer or its authority with respect to the Purchase Agreement. 4. The Purchase Agreement is a valid, legal and binding obligation of the Issuer and has not been amended, modified, supplemented, or repealed, except as may have been agreed to by the Representative, and is in full force and effect. 5. . There has been no material adverse change in the financial condition of the Issuer from the annual fmancial report included in Appendix D to the Official Statement. [The remainder of this page intentionally left blank) EXECUTED this ~tA...fl ~ County Judge Calhoun County, Texas [SIGNATURE PAGE TO CLOSING CERTIFICATE] October 28, 2010 Texas State Comptroller of Public Accounts Cash and Securities Management Division Thomas Jefferson Rusk Building 208 East 10th Street, 4th Floor, Room 448 Austin, Texas 78701-2407 Attn: Melissa Mora RE: $4,985,000 CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 Ladies and Gentlemen: With respect to the above-captioned issue, the appr,?ved Bonds will be delivered to you by the Attorney General of Texas. You are hereby requested to register the Bonds as required by law and by the proceedings authorizing the Bonds. After the Comptroller's Registration Certificate on the Bonds is duly signed and sealed, you are hereby authorized and directed to deliver the Bonds to a representative of the firm of McCall, Parkhurst & Horton LLP., together with four copies of each of the following: (1) Attorney General's Approving Opinion; (2) Comptroller's Signature Certificate. Sincerely yours, CALHOUN COUNTY, TEXAS t\\.L~ ~ ~ County Judge cc: Attorney General of Texas October 28,2010 The Attorney General of Texas Public Finance Division 300 W. 15 Street, 7th Floor Austin, Texas 78701 RE: $4,985,000 CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 Ladies and Gentlemen: . It is requested that you examine the above issues of obligations and the proceedings authorizing their issuance. We enclose herewith one signed but undated copy of the Signature Identification and No- Litigation Certificate. Upon approval of the obligations, you are authorized to insert the date of approval in said Signature Certificate. If any litigation should develop before you have approved the obligations, we will notify you at once both by telephone and telecopy. With this assurance you can rely upon the absence of any such litigation at the time you approve the obligations unless we advise you otherwise. After you have examined the obligations, kindly deliver them to the Office of the Comptroller of Public Accounts of the State of Texas. The Comptroller has received instructions as to disposition of such obligations following their registration. Sincerely yours, CALHOUN COUNTY, TEXAS County Judge cc: Comptroller of Public Accounts RECEIPT FOR PROCEEDS The undersigned hereby certifies as follows: ( a) This certificate is executed and delivered with reference to the CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 (the "Bonds"), dated October 15, 2010, in the aggregate principal amount of $4,985,000, authorized by an order passed by the Commissioners Court of Calhoun County, Texas (the "County") on October 28,2010. (b) County. The undersigned is the duly chosen, qualified, and acting County Auditor of the (c) The Bonds have been duly delivered to the initial purchaser thereof, namely SOUTHWEST SECURITIES, INc. (As the representative of the Underwriters.) (d) The Bonds have been paid for in full by said purchaser concurrently with the delivery of this Receipt, and the County has received, and hereby acknowledges receipt of, the agreed purchase price for the Bonds, being $5,254,764.91 (representing the par amount of the Bonds of $4,985,000 plus a reoffering premium of $305,515.00, and less an Underwriters' discount of $35,750.09), and no accrued interest. EXECUTED and delivered this CALHOUN COUNTY, TEXAS L~""l~ County Au or I I. ESCROW AGENT'S RECEIPT RELATING TO THE ESCROW AGREEMENT, DATED OCTOBER 15, 2010, BETWEEN CALHOUN COUNTY, TEXAS AND BANK OF TEXAS, N.A. The undersigned, being the Escrow Agent under the Escrow Agreement described above in connection with the issuance of CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010, hereby represents and acknowledges receipt of the following: (i) all securities constituting the escrow deposit as described in Section 2.01 of the Escrow Agreement and in the Verification Report (as defmed in the Escrow Agreement), which have been deposited in the Escrow Fund created pursuant to the Escrow Agreement; (ii) payment in full of all fees and other compensation required to be paid for services as Escrow Agent pursuant to and in full satisfaction of Section 7 .03( a) of the Escrow Agreement; and (iii) one or more manually executed copies of the Verification Report with respect to the escrow adequacy for the obligations to be refunded and the yield calculations in connection therewith. BANK OF TEXAS, N.A. By: Title: Dated: CERTIFICATE OF ESCROW AGENT The undersigned officer of the BANK OF TEXAS, N.A. (the "Escrow Agent"), serving as Escrow Agent under the Escrow Agreement (the "Escrow Agreement"), dated as of October 15, 2010, between the Escrow Agent and CALHOUN COUNTY, TEXAS (the "Issuer"), relating to the issuance of CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010, hereby certifies as follows: 1. The Escrow Agreement was executed on behalf of the Escrow Agent by the persons named below whose offices appear opposite their names, and said persons were at the time of executing the Escrow Agreement, and are now, duly elected, qualified, and acting incumbents of their respective offices; and the signature appearing after each of said person's name is the true and correct specimen of such person's genuine signature. Name Office Signature 2. The foregoing officers of the Escrow Agent, by virtue of the authority delegated to them by the bylaws of, or a resolution of the Board of Directors of, the Escrow Agent, are authorized to execute and deliver the Escrow Agreement on behalf of the Escrow Agent and to execute on behalf of the Escrow Agent such other and further documents as may be necessary or incidental to the acceptance and performance thereof as set forth in the Escrow Agreement, to attest any of the foregoing, and to apply the seal of the Escrow Agent thereto. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Escrow Agent this BANK OF TEXAS, N.A. By Title: (SEAL) 4- ~ . LAW OFFICES MSCALL, PARKHURST & HORTON L.L.P. 717 NORTH HARWOOD NINTH FLOOR DALLAS, TEXAS 75201-6587 TELEPHONE: 214 754-9200 FACSIMILE: 214 754-9250 700 N_ ST. MARY'S STREET 1525 ONE RIVERWALK PLACE SAN ANTONIO, TEXAS 78205-3503 TELEPHONE: 210 225-2600 FACSIMILE: 210 225-2964 600 CONGRESS AVENUE 1800 ONE AMERICAN CENTER AUSTIN, TEXAS 78701-3248 TELEPHONE: 512 476-3605 FACSIMILE: 512 472-0671 November _, 2010 CALHOUN COUNTY, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010 DATED OCTOBER 15, 2010 IN THE AGGREGATE PRINCIPAL AMOUNT OF $4.985.000 AS BOND COUNSEL FOR CALHOUN COUNTY, TEXAS (the "Issuer"), we have examined into the legality and validity of the Bonds described above (the "Bonds"), which bear interest from the dates specified in the text of the Bonds until maturity or prior redemption at the rates, and payable on the dates, as stated iri the text of the Bonds, and which are subject to redemption, all in accordance with the terms and conditions stated in the text of the Bonds. WE HA VE EXAMINED the applicable and pertinent provisions of the Constitution and laws ofthe State of Texas and a transcript of certified proceedings ofthe Issuer, and other pertinent instruments authorizing and relating to the issuance of the Bonds including (i) the order authorizing the issuance of the Bonds (the "Order"), (ii) the Escrow Agreement, dated as of October 15,2010, between the Issuer and the BANKOFTEXAS,N.A., Houston, Texas, as Escrow Agent (the "Escrow Agreement"), (iii) the report and mathematical verifications of Grant Thornton LLP, certified public accountants, with respect to the adequacy of certain escrowed funds to accomplish the refunding purposes of the Bonds (the" Verification Report"), (iv) one of the executed Bonds (Bond No. T -1), and (v) the Issuer's Federal Tax Certificate of even date herewith. BASED ON SAID EXAMINATION, IT IS OUR OPINION that the Bonds have been duly authorized, issued and delivered in accordance with law; and that except as the enforceability thereof may be limited by bankruptcy, insolvency, reorganization, moratorium, liquidation and other similar laws now or hereafter enacted relating to creditors' rights generally or by general principles of equity which permit the exercise of judicial discretion, the Bonds constitute valid and legally binding obligations of the Issuer; and that ad valorem taxes sufficient to provide for the payment of the interest on and principal of said Bonds have been levied and pledged for such purpose, within the limit prescribed by law. IT IS FURTHER OUR OPINION that the Escrow Agreement has been duly authorized, executed and delivered by the Issuer and constitutes a binding and enforceable agreement in accordance with its terms and that the "Refunded Obligations" (as defined in the Order) being refunded by the Bonds are outstanding under the order authorizing their issuance only for the purpose of receiving the funds provided by, and are secured solely by and payable solely from, the Escrow Agreement and the cash and investments, including the income therefrom, held by the Escrow Agent pursuant to the Escrow Agreement. In rendering this opinion, we have relied upon the verifications contained in the Verification Report as to the sufficiency of the cash and investments deposited pursuant to the Escrow Agreement for the purpose of paying the principal of, redemption premium, if any, and interest on the Refunded Obligations. ,. . Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 November ---12010 PaRe 2 IT IS FURTHER OUR OPINION, except as discussed below, that the interest on the Bonds is excludable from the gross income of the owners for federal income tax purposes under the statutes, regulations, published rulings, and court decisions existing on the date of this opinion. We are further of the opinion that the Bonds are not "specified private activity bonds" and that, accordingly, interest on the Bonds will not be included as an individual or corporate alternative minimum tax preference item under section 57(a)(5) of the Internal Revenue Code of 1986 (the "Code"). In expressing the aforementioned opinions, we have relied on certain representations, the accuracy of which we have not independently verified, and assume compliance with certain covenants, regarding the use and investment of the proceeds of the Bonds and the use of the property financed or refinanced therewith. We call your attention to the fact that if such representations are determined to be inaccurate or upon a failure by the Issuer to comply with such covenants, interest on the Bonds may become includable in gross income retroactively to the date of issuance of the Bonds. EXCEPT AS STA TED ABOVE, we express no opinion as to any other federal, state or local tax consequences of acquiring, carrying, owning or disposing of the Bonds. WE CALL YOUR ATTENTION TO THE FACT that the interest on tax-exempt obligations, such as the Bonds, is included in a corporation's alternative minimum taxable income for purposes of determining the alternative minimum tax imposed on corporations by section 55 of the Code. WE EXPRESS NO OPINION as to any insurance policies issued with respect to the payments due for the principal of and interest on the Bonds, nor as to any such insurance policies issued in the future. OUR OPINIONS ARE BASED ON EXISTING LA W, which is subject to change. Such opinions are further based on our knowledge of facts as of the date hereof. We assume no duty to update or supplement our opinions to reflect any facts or circumstances that may thereafter come to our attention or to reflect any changes in any law that may thereafter occur or become effective. Moreover, our opinions are not a guarantee of result and are not binding on the Internal Revenue Service (the "Service"); rather, such opinions represent our legal judgment based upon our review of existing law and in reliance upon the representations and covenants referenced above that we deem relevant to such opinions. The Service has an ongoing audit program to determine compliance with rules that relate to whether interest on state or local obligations is includable in gross income for federal income tax purposes. No assurance can be given whether or not the Service will commence an audit of the Bonds. If an audit is commenced, in accordance with its current published procedures the Service is likely to treat the Issuer as the taxpayer. We observe that the Issuer has covenanted not to take any action, or omit to take any action within its control, that if taken or omitted, respectively, may result in the treatment of interest on the Bonds as includable in gross income for federal income tax purposes. " , ... Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 November -12010 Pa~e 3 OUR SOLE ENGAGEMENT in connection with the issuance of the Bonds is as Bond Counsel for the Issuer, and, in that capacity, we have been engaged by the Issuer for the sole purpose of rendering an opinion with respect to the legality and validity of the Bonds under the Constitution and laws of the State of Texas, and with respect to the exclusion from gross income of the interest on the Bonds for federal income tax purposes, and for no other reason or purpose. The foregoing opinions represent our legal judgment based upon a review of existing legal authorities that we deem relevant to render such opinions and are not a guarantee of a result. We have not been requested to investigate or verify, and have not independently investigated or verified any records, data, or other material relating to the financial condition or capabilities of the Issuer, or the disclosure thereof in connection with the sale of the Bonds, and have not assumed any responsibility with respect thereto. We express no opinion and make no comment with respect to the marketability of the Bonds and have relied solely on certificates executed by officials of the Issuer as to the current outstanding indebtedness of, and assessed valuation of taxable property within, the Issuer. Our role in connection with the Issuer's Official Statement prepared for use in connection with the sale of the Bonds has been limited as described therein. Respectfully, PROPOSAL FOR EDUCATIONAL RECYCLE AND ALTERNATIVE ENERGY CENTER IN PORT LAVACA TO BE PAID FOR BY A GRANT FROM DOW CHEMICAL: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to move forward with the Proposal for an Educational Recycle and Alternative Energy Center in Port Lavaca to be paid for with a grant from Dow Chemical and after purchasing a recycle trailer, the trailer will be donated to Calhoun County. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PUBLIC HEARING ON THE MATTER OF AMENDING THE 2010-2011 CALHOUN COUNTY BUDGETS: Judge Pfeifer opened the Public Hearing regarding amending the 2010-2011 Calhoun County Budgets at 10:20 am. There were no public comments. Judge Pfeifer closed the Public Hearing at 10:28 am. AMEND THE 2010-2011 CALHOUN COUNTY BUDGETS: A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve amending the 2010 - 2011 Ca.lhoun County Budgets. 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BROWNING 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 Committd. to Community c:Need~ Memo To: Mike Pfeifer, County Judge Roger Galvan, Commissioner Precinct # 1 Vem Lyssey, Commissioner Precinct #2 Neil Fritsch, Commissioner Precinct #3 Kenneth Finster, Commissioner Precinct #4 Subject: Budget Amendment for2010 and 2011 Date: October 18,2010 This letter is to inform you the Calhoun County Sheriff's Office will be requesting a budget amendment for the 2010 and 2011 budgets at the next public hearing. Memorial Medical Center is now charging forblood.alcohol sampling which is mandatory on certain criminal offenses. See the attached letter from Memorial Medical Center sent to the Calhoun County Sheriff's Office. Sincerely, (l~ B.B. Browning Calhoun County Sheriff Main Office (361) 553-4646 Facsimile (361) 553-4668 '" -MEMORIAL MEDICAL ..~CENTER 815 N. VIrginia Street Port Lavaca, TX 77979 (361) 552.6713 May 17, 2010 Calhoun County Sheriffs Dept. 302 w. Live 0ak Port lavaca, TX. 77979 RE: Blood Alcohol Collections Due to the increasing need for Blood Alcohol sampungto be performed by a qualified Technologist, we . . find it necessary to charge a d1scounted fee of$11.oo for this"Service, which is subject to change annually. Depending on offense that has occurred, the drawing of these specimens may be a mandatory r.equest by the peal:e..officer. The cotl~iQn fee would aid in covering the expense of the Technologist's time invQlved in petforming tliis procedure and help to relieve financial stress on the hospital. Also', we would be able t<:1 have a Chain of Custody in case the Technologist involved would ever be called to courHor any of these cases. Thank you for your assistance in our aim to perform better public service to our community. \ <~,\M:'.<;l"~'-'; SUPPORT FOR THE CALHOUN COUNTY AND VICTORIA COUNTY FOREIGN TRADE ZONE NO. 155: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to support the Calhoun County and Victoria County Foreign Trade Zone No. 155. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Michael J. Pfeifer Calhoun County Judge 211 South Ann Street - Port Lavaca.. Texas 77979 (361) 553-4600 - Fax (361) 553-4444 - Email: calhoun@tisd.net October 22, 2010 Mr. Charles Hausmann Port Director Calhoun Port Authority PO Box 397, Point Comfort Texas, 77978 Re: DFW Foreign Trade Zone No. 155 Dear Mr. Hausmann, We are pleased to provide this letter requesting that Calhoun County be included within the Service Area of Foreign Trade Zone ('.7FTZ") Number 155, sponsored by Calhoun- Victoria Foreign Trade Zone, Inc ("CVFTZ"). We understand that this means that CVFTZ will be able to apply to the Foreign-Trade Zones Board for authority to establish and serve Foreign Trade Zone sites located within our county based on business trade- related needs. We also note that CVFTZ will be made available on a uniform basis to companies within the Service Area in a manner consistent with the legal requirement that each FTZ be operated as a public utility. This letter is not meant to express our support for any specific FTZ site. We understand that prior to submitting any application to the Foreign-Trade Zones Board to establish a new FTZ site in Calhoun County, CVFTZ will, consistent with current policy, request the views of the County and other taxing jurisdictions which may be impacted by the FTZ exemption of inventory from local ad valorem tax. We will provide our views on any specific proposal at that time. Sincerely, ~vI-.Jl9-W Michael J. Pfeifer Calhoun County Judge MJP/sr ------~ CONTRACT WITH PITNEY BOWES FOR POSTAGE MACHINE AND AUTHORIZE DISTRICT CLERK TO SIGN: A Motion was made by Commissioner Lyssy and Commissioner Galvan to approve the Contract with Pitney Bowes for postage machine and authorize Pam Hartgrove, District Clerk to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ". ~ 'M4~ ~'1'~~). r Sta1e & Local Tenn Rental BCCCunl # 60 1~,~7~(~ I t~l Your Business Jnfonnatlon CAN' ORDER' CALHOUN COUNTY DISTRICT. CLERK Fullegal neme of renter ~ 1Ill.... allClIlCr T"" ID t: (T'(I~urINI 211 SANN ST BI~ dresS PORT LAVACA Clty (361\ 553 4e30 ex! BIIn" CIlIII8d plio.. . TX S~la 77979-4203 ~ PAMELA HARTGROVE BIIng Clll'll8d nil... 20890916867 Billing CAN /I 211 S ANN ST Inlllalla\lon adcIrc= (1' cllfcRlllIIha" bit..,. ........8G1 PORT LAVACA Cl1y TX S~tc 77979-4200 Zlp-.~ PAIVIELA HARTGROVE InSIlla1lon c:cnIacl n.... 1361\ 553 4630 ext __ ""nIDc:t phone 11 15361196866 11"!~;!antion ChN . CtecIII CanS, Nllfne on ...a EJcp <lale ~alC8rd Tax CllC........ Your Business Needs S1Dtc IIIx (II .-ICllbfc) ri::c;:t p<:rlocl (from" 10: Qty Business Solution o.aettptlon "II Stream SoIutfon - 4- 1 OM20Ol. 1 Inle/Rink Interface I PSO kif OM20OL 1 Accounting (50 Oept) So1lware .1 10 Ib Intc:gr.alL.'IJ Weighing 1 Mails1leem Education SeNices - 2 Hours 1 proresslonallnstallallon 1 Integrated Weighing Platform 1 Scale Stand 1 IntellUn1\ Subscription Checll ...... to be includllllln custom.... paynwnt ~x EqqiptlMttt: M~'er}llnr.., P/ll~.~~ ,.,......~':"O..,.'...,.....!M.,..~ W":(',.!i,...,.:",,':'fitt;:Nt.t 4wJbt',.y ~ ___ _....ce Pto_._O~_""__""_8_"ItII"_ __...nl4PS_crlpllan ~__c_~ ....... do not eladlo l:"'Idu. so--.c....... pmeC'tbn wtII YOIr lease. ~ Wi I aulOmlti(alty IaJlll:Vfwu~. "ll., the.. ~J'.:"; .:,Jt~:.J. o lnteIIIU...,. ~C"ptlan , Mat.r Rer....' C4l~on servt....J PII_ _,Su_pllon _...",_ bllIing'lId ",""ulfee ( 'ro.... ""ryoer I ) Ctlnflnn:lllltwl f;nNQrI fJ..:" ~ "T.P,r-.") ... Frr,l;-J .."rlIlW:"~1 o:":ov<r. '" CI__S__ft o EuwPen<<~ Subllcrlpllon "'-)011 1<>1>8)' Ibr~_. ~. ,.mfltMil U_, you ... be oonllded \0 eSlablil" ,our EaayPetmitPlt"';.e-=cGll-' ~., Pu""w,,,,, p(Willf~ TC:Nr~~ "'lt1 :",.(J.IIC'Iir.." Your Payment Plan Number of montha First (eo) "Monthly Billing Only Monthlv .mounr ( $116.75 ........ ~ ) Reqlllrad advance chP.el< of S ~ ) Tax lllCempl cer1illca1e attached Iniool rcntalll::nn 1"C('....,ivcd Your Acknowledgement Ow' ra.." ...... - "'en.,. NI... Y" ..... 9MI'l .... Nt'If .. ,... ... ""'lMftl ......., ..... If' an ~ .......,. ~ ...... I,", "&rw,nwr') Ilo. ......It.:Il ;,in'l.'mmCll"ltJl P'o'"iJtlllttl In l:On!Ol~tr.,.., of ~ .."."...,." b us ., rw ~.... Nt to .. cw ...,~ ....... ~ III .. ....,. - ~ ~ .. NIl ~ ,., ~ II ......""'*"- till ........ Ill': ... '" ... ,.."..... !cr-:i.l1l .... .. r.:tftNd to _ .. 4ofobl P-..mMIII.... ltoe SI'If...... ___ lID .. . ,..,..... ...... .... .... eo.. "FI'" p........r ..... . ,... . ...... - . ~ ~ ... ~ . .. .,.....,..,........ ..,.....,.. ~ tlIl1Ciftr1 0"1 ua ...."" ..., .:net iI br ~.. .. ....... ..,....".. ..., II. M &JIIII"M ..,..dIIr... _,.,........_ _. __ ---.-........--..l'al........ iII...-r.. t. NQN.,AfIPftDP....nC*l TOY..,.......,................... _ ~ .. ':"tlIIlI "....... .rill .. n:t _ ,.. _ .... 1*114. ..wi IhaI II'" rete ~J1 IICID.... Ir. ""''''" '.1 ,.', .. rrny 11>.. T.... r'!JwlfWlrY.q Irt ...,. ......... .... ..... ... .. WId el '-' .... 1_. . y-.. ~ '..... _,... I............ . ..... ....... ~ Bodi') .. .... . ... .. Tow ...,..."... .. __.c, WI'" ~ 1IInMlWlG .. Agrwl!..... ... i-' ..., d ... ..... ..-..cs .. ..... '" I..,. ~ ........ ~ :.J W""""'t of ....,_~ hi"""'" ....,~ tit .. ..~ ... c.n.."V ~ :lit.... .. _. ........~, ~~... .'" """'''''I: u_ J",~ .......l l..t U-. '..=, .....U....,Jh'D li60CW ....... ..... (.t .....,........ aI dllrI_'" ......................,.",*'o..Md..-.......t 1:9.,. ~,...., b.........,...,. b-. ~ h*d,. .......",.. ~... _yaw "'3I!II'Wl. ~~~.~ &1/3./10 PAMELA HARTGROVE llBI8 OFFICE MANAGER rllkt 042 Print """_ TERI L STRONACH AceD""" rap DiIIricI o!liClll FAGFS ac.....tlnco rw. ,tol-553-%37 . __.._ __....._.. -__'1." .. ____I _I I~__I.""I y _.,.... . _-.r"TV .., , . "1.&\... 01.q(IlIM*, ~w (......1-O4l8) TEXAS SALES AND USE TAX EXEMPTION CERTIFICATION ~ 1) .mII pllIC ...., Iitr'll or lI$en~ CALHOUN COUNTY Add,... (~t " numbfr, P.O. 8Qlr or Route nl1mb." 201 W AUSllN ST c~, SlIlte. ZIP eocI. PORT LAVACA TX 77879 11 S. Ann Courthouse Port Lavaca, Phone (N.. ClOdo amll'IlImbe" 38100653....... 30 L3D I, the purchaser named above. claim an exemption from payment of sales and U8e taxe8 (for the purchaae of taxable Items described below or on the attached order or invoice) from: se"er.Y~~4- M~~~ - ~ Stl'8&t addresl: 2-1 ( ~ . ~ ... t!L,. .::tl..~ .. <<- C~, State, ZIP codl: It 17 1 P....:t- of A'lJ - "" 'T~ '1, 1,1 Ol!l$crlption of items to be purchased or on the attached order or Invoice: PRODUCTS AND/OR SERVICES FOR THE EXCLUSIVE USE OF CALHOUN COUNTY. ~ -?l1...;;,( -?\It 4.d~:" L Purchaser clelms this exemption for the following 1981On: EXCLUSIVE USE OF CALHOUN COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF TEXAS. I understand that I will be liable tor payment of 8.les or 1.111 taxe. whIch may become due for failure to comply with the provisions atthe Tax Code: Limited Sa"I, EXci18, and U18 Tax Act: Municipal Sa18' and Use Tax Act; Sales and Use Taxes lor Special PUl'pote Taxing Authorities; County Salee and Use Tax Act; COunty Health Servlcee Sales and Use T8X; The Texas Health and Safety Code; Special Provisions Relating to Hospital Districts. Emergency Services Dlstrlct!i. Bnd emergency Services DIstrlcta In counties with a population of 125,000 or leu. I understand that it Is , ct1mlnel otrenst to give en exemption certmcate to the seller lor faxsble ItemB that I know, st the time of purchase, will be used In a manner other than that exp188ssd In thIs ceitlffcsM and, dependIng on the amount of tax evaded, the offen5. may rBnge from a Class C misdemeanor to a felony of the second deg",.. : C1n:ly Mueller, County Au:l1tor Dat. 1- /1-;a '/ NOTE: This certlftcate cann 8 ed r the purchase, IIas8, or rental of a motor vehicle. THIS CERTIFICATE DOES NOTREQUfREA NUMBER m BE VALlD.~-6001923 ~ Salel and Use Tax "exemption Numbersn or "Tax Exempr Numbers do not e 111. This certlflcBte should be fumlshed to the sup~lIer. Do not lend the completed certificate to the Comptroller of Public Accounts. .. t~:t: ~-~~~ ~-- "." ... . ....::.. I,::" ~.:~~., c::: '~r~~>~:~ ~..:-' :..:. ~..' ~~:':' ...~..:~ '. '. .-, ",:,. FACSIMILE ~. l~ 3--- ~ ~~ TO/COMPANY: I Facsimile: Pamela FROM: Teri Stronach 361.553.4637 Facsimile: 203.460.5523 Subject: Agreement Direct: 210.875.3184 Date Sent: 06103120) 0 Ernai): ten .stronach@pb.com Pages Sent: 2 (Including Covet') Comments: Pamela, It WDS good talking with you today. Attached is the agreement with a ] Olb ~calc. The machine and scale will arrive with 7 business days. Someone from Pitney win cal1 you to come in and transfer the postage from the existing machine to the newmaehine and remove the old equipment. [will need the tax exempt certificate copy along \"lith your fcucral tax ID nunlbcr. Please sign and date the agreement and fax it back to me at 203-460-5523. Please feel free to call me with any questions. PS. Please mail the original to: 21803 Hyerwood. SAT 78259. Thanks. SincereCy, tTeri Stronacn 210-875-3184 DID YOU KNOW WE ALSO CARRY /t0~} ~~ BtNDERS SHREDDERS HIGH SPEED COLOR PRINTERS ENVELOPES FOLDERS/INSERTERS Engineering the flow of communication'" . . Pitney Bowes Engineering the flow of communication'. Customer Acceptance ~r-'. .~.,.~~. (/}J . . .r ". '. . i ..' . .... -,_.' f<.,..~,.'. .;0 yh. \. ..' ....,l">. ~ Document ~ ,.' Training Checklist - Installing Representative to check each item covered with customer USPS Rate Updates X General Operator Inst :X Electronic Deliver Confinn ~ Material Specs ." Instant Software Updates X Special Instructions Electronic Signature Confirm, vjtL Job Settings <'5 Features on Demand - One Touch Postage X Certified Mail Tracking ~ Machine Specs ..::::L. I~\ 1<' Proper material handling r~ Proper material storage L Accounting L Interface to printer/pc L~ My Account.com Postage-By-Phone ~ CustomeT AcceDtance We acknowledge that our Pitney Bowes-provided system is completely and satisfactorily installed, integrated (if applicable) and operational. Our operators have been fully trained in the use and daily maintenance of the system. Our system is on-line and we agree that the installation process and other work done for us by Pitney Bowes have been completed to our satistaction. Company: ~....j)r\.bDUr\ ~J)LlV\tu l)\4~tt' c"lf(~ J Contact Name: f'1l"'~i,,- ~ro" '"- EmailAddress: _~'I J ~S3:-</.'_lQ (~ ~ I '=y 'S3(P 1190 '60" Phone #: 3 (PJ-f63- '-fla ~Date: -.fL/J.5J-1Q.. Title: CAN#: Service Request #: 3--;1. ?33/ '-1153.5 Signature at authorized Company representative: /NO It you answered no, please tell us why: / Were you "VERY SA TISFIED" with the Pitney Bowes Installation Professional? Shouid you require service or repairs in the future, please visit our web site at My Account located at WWW.Db.com or call toll-free 800.522.0020. Our service standards are among the highest in the industry. It has been our pleasure providing you with solutions tor your business needs. Signature: Pitney Bowes District Support Name: District Name:~17 ,./nt;;;; 0 District 1# () '12- Date: ~.Jfi;--1.Q District Name: District # Customer Contact Name: Date Contacted: --.1--.1_ Pleose Fux camp leted CAD to 103-617-2754 or emuil it to "erfonnance@ Db.com Revision -04113/10 . Pitney Bowes to) ~CG~ll Wlm lil\ 1m JUN 1 4 Z010 JY) BY:.~ PAMELA HARTGROVE CALHOUN COUNTY DISTRICT CLERK 211 S ANN ST PORT LAVACA TX 77979-4203 Date: June 4, 2010 2892636 402 Rental Account No: Thank you for your order and the opportunity to serve your company. Pitney Bowes and Pitney Bowes Global Financial Services LLC (PBGFS) are dedicated to your total satisfaction and are committed to providing you with the finest products, backed by the highest quali ty care and service. PBGFS is pleased to acknowledge acceptance of your offer to utilize our Term Rental Agreement program for your Pitney Bowes Equipment needs. If you would like a copy of the fully executed lease, including a duplicate set of terms and conditions, please call 800-288-2357 . To expedite the process, please have your Customer Account Number listed at the top of this letter available. Shortly, you will receive your first invoice. Our records show that you agreed to the payment schedule (which includes the deferred interest), shown below. Please review this information at your earliest convenience and contact us at 1-800-288-2357, if you have any questions. Equipment Description: MAILING SYSTEM Equipment Location: 211 S ANN ST PORT LAVACA TX 77979 Deferred Interest: $822.00 Payments Frequency Total Payment . First 20 Quarterly $350.25 * plus applicable sales a.."1d use taxes. Please note that your invoices will be sent to the mailing address of this letter. Return all remittances to: Pitney Bowes, P. O. Box 856179, Louisville, KY 40285-6179. Our office hours are 8:00 a.m. to 6:00 p.m. Eastern Time. If you have any questions or comments, please call us at 1-800-732-7222. Sincerely, Richard Gabris Government Operations Manager 27 Waterview Dr. Shelton Connecticut 06484-4361 800-288-2357 CONTRACT WITH BCOS FOR SMALL COPIER AND AUTHORIZE DISTRICT CLERK TO SIGN: A Motion was made by Commissioner Finster and Commissioner Galvan to approve the Contract with BCOS for a small copier and authorize Pam Hartgrove, District Clerk to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. . --....-.-"'.-- "'.....,v.,...""'."" '"T,"" II I I.., ''"''IV ~~~ Corponte ome. 1111 County Road '" Angleton, 1)( 77515 i",~.... SALES ORDER FORM ~ 2.5lJ~q~ () I g'fSCf INVOICE' I!N');'ff~',;CU8tOMl!R:'*ltIl,rO~,;RAMI!:&;ADCiRI!.?i,;,)!ll l'tUtTOIIEIt~QUIPJIENT'tOCATJON~iNAMEi&"ADIiRESSI Calhoun County Dlab1c Clerks OffIce Name Calhoun County Dlstrlc Clerks Office Neme 211 South Ann St.2nd Floor SlrMt edclten 211 South Ann St.2nd Floor SlrMt ..... Port Lavaca, TX 77979 c", . state . ZIp Nerne: Pamela Hartgrovel Anna Cabela Port Lavaca, TX 77979 CIly . S_ . ZIp N_: Pamela Hartgrovel Anna Cabsla p,,_: (361) 553-4630 p,,-: (361) 553-4630 1 2050 2 2030CAB 3 .- 5 .8 7 8 9 10 11 12 13 1.- 15 Muratec MFX-2050 01 Cablnetwlth Casters 5 Annual Pa ments of $851.20 for 60 month term CeM Date; I.uM T..... Annual CPC billed .. $2010.00 per ~ar. Includes 12,000 Black and white cop/...Ovel1llM billed at $.03 per copy. Includ.. 81' parts labor and Toner. Does not Include r or... I... CUSTOMER NAIIE: SALESPERSON: .. .. "';.' ,.',..;~,; ..:\..'(..... ",- "," . SC~c:lk;<i\;. . :.>,,:.::" .:.:::.:.,....... -," ..........-,....;..- .- ," . ..-...,.:.:'-,.;......:.... ..:'.':i.,.:.:>'..... DATIl: 'Jy/~/I 0 f , .l. . - <i;I . -- U"""UI/~UIU ..,...... " I I:J r. UU't, UUO o I<ONICA MINOLT^ c8KYDcERa NEe -..- r1luratec' Konica Mlnolla -Kyocera - NEe - Muratec . Authorized Dealer for Sales - Service & Network Support fJlUIME/IT MMITEIIMGE TERMS. / II / WS Beos Inc. IIg"a to perj'orm ",anu_nce sUI/lee with respect to ef/ulp",ent 111 IIccordll1lCe with the following ter",s IInd c01ldltioll& MtII'utlng and ./kId enginurlng repIYsenl4dve$ tll'e not lIuthorlud to ",aU allY ",odljlclllioll& to this Inmu",enL 1. Thi. order i.lllbjcet to ....eptance only by and .uthorbed repraentative ofBCOS, INC. dbI SCOS Office Tedlnologlcs Nodce ofac:ceptance I. hereby w.ived ~~C~. . 2. The equipment II\1IIt be in aoocI condit/on on the commencement date of d1la egreemem. BCOS. INC. cbaraa lOr P_ IJId I.bor ~ired to pl.ce the equipment in ruc:h condltion unle.. covered under ~ .pplicable "'....ntla or. contlnuouanWlllcnlnce IJIRC1IIent. BCOS, INC. will invoice the Cuatorner In addhion 10 the price let f'orlh on the rev.....e .lcIc hereof. 3. Mlinten.nce Ind other cblUJCS ere those In effect .t tbe time thi. .greement was IlCCCptecl by BeOS. INC. or on the d.te of' each contnet _.1 or contrect propoaa1. Equipment me1ntClllUlCC BCJVice cIurina WlllJ'llllty period ehaJl be provided at no cbarp to !he CuItomcr. 4. Payment i. due within thirty (30) dayw from the date of'invoice. Should Ihc CUIlomer feU to melee .ny p.yment due hereunder, or be or become insolvent or be . plrty to or acquiesce III Iny bmlcrvptcy or receivership proccedinS or eny .imller actionlfreet/nc the .ft'ein orproperly ofCuatomer. BCOS. INC. may (1) reNIe to conlinue to service the equipmellt or (2) fIunj.h lICIVicc only on I time, travellnd maleri.1 buil, without prejudice to Iny other mnectiCl BCOS. INC. may hive. 5. Preventive nWntCDlJlCe mvicc to be perfonned under !hI. .srccment dlan be performed It I time or tiD1CI dclermined by BCOS. INC. and may be made It the SlIme time.. acrvicc calla. 6. Neccnary acrvice c.lI. performed during nonnal business hou~ Ire included in the lpecmem price. Ovcnime charan It BCOS. INC. then current rail: shall eppl)' and be invoiced for III acrvice call. made outside nonnal buIinea bows. "Normal bllline.. houTa"1he1l mOln 8:30 lUll to 5:00 pm, MoneIey t111~"gh Friday, exclusive of holidaya. 7. Under !his .grecment, !he Cuatomcr will be entitled to labor. technical lravel and replacement Parts, cxcludinS supplies unlCSl olhcrwisc lIpCCified on lite l'CVerse side of thi. asrccment. If supplies ere included in thi. .srccmcnt, !he Cu$tomer will be ellowed supplla thaI will cover thil asrccd copy volume lUIIDUnl. ~ other supplies over the IlIoued suppliea will be charged 10 the Customcr's_ Thi. .JIRC1IIent win be enforced for the "contract period" of time as specified. All contneta will be .utomatically renewed .t !he end of Ihc contract period without notice to the Cultomcr.nd wiD be COIlIldered active once !he contracl invoice i. p.1d. A contnlct proposal C1n be amcretcd once I )'CIr (.1 the Customer', request) and IOnt to !he Customer for epprov.1. Contraclll may be lUbject to an increase eech year 10 eccount for the irIcnoascd com ofp..... aupplies, labor, technic.1 travel COlli I~ Ihipplns expe_. 8. ThI. ecrcemcnl dOCl not COver lICl'Vice nccea.itatccl by malfUllCtlona of non-OEM .ltachmcnts or suppliCl such a. paper and toner not comp.tible with the equipment speciflcatllllll. Thll agreement Does Not coven Servlc:e calla ClIUIClI ~ ..- error. mimac 01' ewac. (Bxample: Flilure to propcrly load peper or !he proper removal of peper jema). Softw.re .ndlor networtc print!nc conflsuratlon (nonoCqUipment) related illSllCll arc DOtcovcrcd under !his esrccmenl. It is recommended thaI the CUIIomcr contact their Network Administrator to I'CIOlve .ny network printins or contisuration iuuCl. RequClIl by the Customer for BeOS. INC. to pcrfonn buUblcahootina with rcprd to software and/or notwortc printinc or confisuratioo i_ wlU be blUed 1Op....tely at the currenl BCOS, INC. Ilbor retea. 9. BeOS. INC. obli8ltiDnl under chis 'srccmcnt lhall be void to eny eqUipmenl which CClsee 10 be It !he CuslOmer location dacn'bcd on the ",venD side hereof' or is demased throusb Cuslomer movement, .ccident, .buae, misuse. theft. ncslccl, Bell of!hinl partiea, fire, weter, Clsu.11y or ~ other netwal force. 10. Specification chlllsea; .Ic.....tions or Ittachmcnll may require. chanac ill the esn:cmem price let forth herein. Such chlllsea ahaJl become effective upon notice to Cullotner by BeOS, INC. - SCOS, INC. .00 I'CICrVca the ript to lerminate thi. Igreement by notice to the Customer if BOOS, INC. detenninca that IlUl:h chanscs. IlteratlOlll or altachmcnts _ke it Impractical lOr SOOS, INC. to continue to ....ice !he equipment. 11. Neither party .hall have any risht to conlequentl.1 da_SOI by reason of any nonperfOl1llllnce of' !hI. Ignocment. SCOS, mc. liability in ClIO of IIOnperfonnance hereunclcr .haIl not exceed !he egreemcnt price qcclfied on the revcrac side hereof. 12. The parties' .greed conlract dne merIe. the date 011 which the fint meter radlnSIhaU be aupplied ~ the CUltomer. and the Cullomer willlhaeefter supply BeOS, INC. wich meter readings for the Equipment each period that it comea clue thelUf\er and/or reqoestcd ~ . BCOS, INC. employee for !he JlWJKlIC of proclucinS Copy CJwve invoices. BeOS, INC I'CICrWS the ri&ht to conduct on-site inspectiOlll to verify the Iccuracy of meter readlnp at any time .nd 10 IUbatitute ill own readlnp that it may find. To continue. Monthly CPC (COIt-Per.copy) the Cuslomer must maintain I minlmal12-month evereac biliinc of S25.00 per-month or more. 13. If the Customer does not aupply . meter readlnc In lCCOrdance with Clause 12 (eove), scas. INC. .hlII be entitled to estimale the meter reading end the CultOt1lCl' esrces to .ccept wch estimated_ding. BCOS. INC. may aUo elcct to send e BCOS, INC. employee to rhe Customer'. lite for obllining a meter .....dine (if the requested readlns is not aupplied in I timely manner). A charge may be IlISOClatecl willi . ~I visit to the Customer site to obtaill a meter _cllns for proclucinS Invoices. 14. Thi. asrccment is not ...isneble or IrInIfcreble by Cuatomer without prior written consent of BeOS. INC. I S. This AJlI'CCIIICIlt will lutomatiClll)' be renewed, (where eppliClble). therclIftcr .1 the SCOS, Inc. CUll'Cllt publilhed service ntes unless eilhcr party sives written notice of tenninatiOll, which is received by the other party 30 da)'l prior to the end of Ihe Cwrenl contract. If'lhe Customer cancela the colllnct within six months of Major Preventive Maintenance, Ihe CuItomcr may be liable to In of plllt of'the 1011/ c:Jwsca of !hat cxpeIIIC. 16. ~_~~~~wt'~~~.f~'Iliiii"~!JNC]<sil'Oft&lY~1hIU.1Ui1le'1UPP=IOII:anaJiI_~"bC B(i!.,~~I...4O:t...~~ CUSTOMER'S SIGNATURE 3/~Q DATE 07.2009 ~ ~~,~.,~v.v .~.~~ JT I I i;J I . UUU I UUU De lage Landen FlnanCla' Services lease Agreement Fullleoal Name Phone Number Calhoun County District Clerks Office (361) 553-4630 I Billing Address City State Zip Purtl1ise Order Requlsllion Number 211 South Ann Port LavaC8 TX 77979 Equipment Ulcallon Cd not s;rne as abowl) City Slala Z1p I County Send Invoice 10 Altentlon 0/: Psmela Hartgrove EQuiOmenl Maire Model NumbeI Serial NtJmber OuanlllY OascIlDlion (~ 5eoarale Sch8du1e A " Necessary) I Muralee MFX 2050 1 Digital Copier/Scanner/Fax, Cabinet - N~~~ P~ (PlUS) ~llcable (EQUALS) T~ Term of lease Pa~nl Frequency: o Monll1ly o Cualterly 1il0lher Annual lease enls !os Till in Monlhs II ~O End 01 Lease Option: OFMV 010% ~S1 o Other_ 5 $851.20 + SO.OO . $851.20 &nI Of ...... l'Im.e OptIon .11 be FMV lIIlIea IlIOIlIr DpllCIllIII8IIClld. + .. SeculIIy (PlUS) Firsll'efloll (PlUS) Orhe, (EQUALS) TOIaI Payment Oeposll Payment Enclosed + . + 5851.20 + 50.00 . $851.20 TERMS AND CONDITIONS 1. .....: You (1hIl "Lessee") agrae 10 lease from us (tile "LIssor") IIle Equipment IlsI!d above and on arJj of !hIs Laase. You will obtain and maintain comprehensive pubUc lIabl/l1y Insurance naming us as an attached schedule (the "lease"). You aU1horlze us to adJUSlIlle Lease paymenlS by up to 15% " the cost Of eddltlonallnsurad wl1h coverages and amounts aCCBptable to us. the Equlpment or IaxeS dillers /rom IIle StJPIllIer's esllmate. 1I11s lease Is tIlecttve on IIIe _1I1at Ills acaJpt- I. Tala: Vou agrae to pay when due, elther directly or as reimbursement to us, all sales, use and person- ad and signed by us. and lIle leIm of lhfs Lease begins on 1I1at date or any later date 1I1at we dlSlgnate (1IIe II pIOpert;y lax8s and ellarges In c:onnectfon with ownership and use Of the equipment We may charge you "Comml!l1llllmem Datlj and eontlnues thereaft.r for the number Of months Indlca1ed &bow. Lease pay- a processlnv fie for admlnfslllring property laX filings. You win Indlmnlfy us on an after-tax basls against menls are due as Invak:ed bY us. 14 you will have possasslon of the EQUIpment from the dalB Of III deIlwIy, tI1e loss Of any tax benefits anliclpated at the Commeneemem DatI arising out of your aelIl or omisslons. If we accept and sign this lease you wi! pay us Interim rant for IIle period /rom II1e dat8the EquIpment Is 7. End allla:.: You will gfye us at Ieasl 60 days but not moR! than 120 days wrltlen notice (to our dellvered to you IIlIllllle Commencement Dale as reasonably calculated by us based on IIle Lease payment, eddI8ss below} before 1I1e 8lqlirallon of tI1e Inlllallease term (or any ranewallenn) of your intention to the number Of days In lhal period, and a monlII of 30 days. Your lease obligations are absolute. lIICOIIdl- JIUIC/Iase or retum tI1e equipment WIth proper notice you may. a) purchas. aD the Equipment as indlcat- lienal, and 818 not subject to cancellation. ~ setofI or counten:fain. You agrae 10 pay us a fee Of ed above under "End of Lease Op1lon"(falr market value purchase option amounts will be detennlned by $75.00 to I8ImbUlse our 8lIperlSeS for praparlng financtng statements. olher doc:umentallon costs and all us basad on II1e Equipmenl's in place value); or b) retum al the Equipment In good worldng condnlon at ongoinv admlnlslrallon costs during the leIm Of 1hIs Lease. Securlly deposlts are nlllHnterasl-bearfng end your cost In a Iimllly manner, and to a locatkln WI daslgnate. If you fail to notify us. or " you do not (I) may be applied 10 CUnt a Lease default. If you are not In default, we wfJ return the deposit to you when the purchase or (I) retum the Equlpmenl as provlded herein, this lease will automatically ntft8W at the _ Lease Is tennlnated. If a payment Is not made when due, you wlU pay us a late charge Of 5% of the payment payment amount for consecutJve 6Cktay peilode. or $1 0.00, whlchewr Is greater. We wll charge you a fee Of $25.00 for any cheek Il1at Is retumed. OM.Y WE e. Dtfauft ...11 RlIlllIdlll: You are In dlfaun on this lease If; a) you fall 10 pay a lease paymenl or any ARE AUTHORIZED TO WAIVE OR CHANGE ANY TERM, PROVISION OR CONOmON OF THE LEASE. other amount when due: or b} you breach any other obligation under IIle Lease or any oilier Leasl with 2. TIthI: UIlIess you have a $f.OO pun:hase option, we wllIl1ave title to the Equipment If you haw a $1.00 ue.1f you ara In detaun on the Leas. we may; (I) deelantlhe .ntire balance of unpaid Lease payments for pull:hase option and/or 1he Lease Is deemed to be a securlly agreement, you grant us a securlty interesl the lull Lease tenn immediately cbt and payable 10 us; (II) sue you for and receive 1he IOtaI amount due in tI1e Equlpmenl and all Procalds 1he18of. You authorize us to file Uniform Commerctal Code ("UCCj on IIIe Lease plus the Equlpment's anllclpated end of lease fair marlcst value or Ilxed prlce purchase opllon finanCing statements on the EQufpment. (the "Resfduar) wIIh future lease payments and the Residual discounted 10 the date of delaun at the less- 3. EqulpllllJlt till, Malnllll8llClllld Wanda: We Int IeasInv the Equipment to you "AS"&" AND er of (A) a per annum inl8l8St rate 8QUlvaIent 10 lllat of a U.s. Treasury constlnt maturlly obligation (as MAKE NO WARRANTIES, EXPRESS OR fMPUEO, INCLUDING WARRANTIES Of MERCHANTABIUlY, OR reported bY the U.s. Treasury Depal'lment) 1hat would have a /8P8YII1IIII tenn equal to the remainlng Leese RTNESS FOR A PARnCULAR PURPOSE. We transfer to you any manufacturer warranties. You ara tenn. all as reasonably determined by lessor, or (B}3% per annum, plus reasonable collection and legal required II your cost to ketp IIle Equfpment In good worldng eondnlon and to PlY for all supplies and costs; (ID) charge you Interest on all monies due at the rate Of 18% peryear ortl1e highest rate permitted repairs. If the lease payment Includes lha cost of maintenance and/or service provided by a Ihlnl piny, by taw from the date of default; and (Iv) reQuire thaI you Immediately return the Equipment to us or we you agree that we are not responsible 10 provide the maintenance or ll8IVIee and you will make eI Claims may peacaably repossess It. Any return or repossession will not be considered a tennination or cancela- ralated to maintenance and s8lYlce 10 the thlnl pany. You agree lllal arJj claims I8Iated to maintenance or lion of IIle lease. If the Equipment Is retumed or I8jlOSSllSSed we will sell or ra-rant !he Equfpment at service will not Impact your obligation to pay all Lease payments when due. . tenns we determine, at one or mont pubflc or prlYate sales, with or wlthout notice to you, and apply IIIe C. AlafDIIIlIIt You agree not 10 transfer, sell, sublease. assign, pledge or encumber elther tI1e EQulpmem net Proceeds (after deducttng any'related ellpellS8S) to your obligations. You remain liable for any den- or any rillhts under this lease wIlhaut our prior wrltten consent You agree that we may setl, assign, or e/eney with any _ belllg retained by us. transfer the Lease and the new owner wll have IIle same rights and benelilS we now have and Will not e. MIIsIH-= You agrel IIIe lease Is a Finance Lease as defined In Article 2A of !he UCC. You have to perfonn any of our obligations and the rights Of the new owner wiD nof be subject to arJj dalms, aelmowtedge we have given you IIle 118IIII of the Equipment supplier and \hat you may have rights under defenses. or setoffs \hat you may have aaalnst us or any supplier. the contract WI1h the supplier and may contact II1e supplier for a description of Ihese rlgh1s. If requested, S. RIsIl 01 Loa_ _IIH1: You are responsible for all risks of 'oss or damage 10 the Equipment you win sign 1 separalll Equipment 8Cl:8ptance cer1lflcale. TIIlI Lilli ..llIIIdlln Pllllltlyfnnl. (ON"), and If any foss occurs you are requlrad 10 satisfy all of your Lease obligations. Vou will keep the 1110 .. PlrfDrIIlId In PA IIIlf IhIII be aonmu IIIlf tDIIIIruld III acconlIItce .11I laws al PA. YlIlI Equlpmenllnsuntd against all risks of loss or damage fur an amount equal to lIS raplacemenl cost. COIRId 10 lurlldldJDI,1IIIICIllII lII'otIIBWlst. In.., ...felll'fldl'" court III PA IIId Imwcablr.."" You will list us as the sole 'oss payee for the Insurance and glW us wrinen proof of the Insurance. If .1rII1 ,., Jury. You agree to walvI any and all rights and I'8I1leda granled to you under Sections 2A-508 you do n01 provtdl such Insurance, you agree thaI we haw the right. but not the obligation, 10 obtain tI1rouglt 2A-522 Of the UCC. You agree lhal the Equipment wll only be used for business purposes and such Insurance, and add an Insurance fee 10 the amount dUI from you, on whim WI may meke e n01 fur personal, family or housello/d use. and wID nOl be mOVld from !he above location without our con. profit. We are not responsible for any loases or Injuries caused by the Equipment and you wUl relm- sent. You agree that a facsimile copy of the Lease wltI1 fal:S1m11e signatures may be treated as an orlglnaf burse us and dlfend us agalns1 any sum claims. TIlls Indemnity will eonllnue after the tenninallon and will be acfmlaslble as evidence Of the Lease. We may inspect the Equipment during the Lease term. I I I' I ~="11' _nceII*...... TIll EliIulpmt/d II: ~ NfW [J lISBI 5 n .L.'&' ~ J Dale 3/;A"'/L!a- TIlIe~~ I Pr~/.4- JI\-\ IJ AA:tF- ~I= ofcf8:rn'C'BtSlrlct Clerks ce . DI Laae lIntIn Flnlnclllllnlcas.1IIIC. Lease ProcessIng Cenlar, 1111 Old Eagle School Road, Wayne, PA 19087 I PHONE: (100) 735-3273 . FAX: (laD) 778-2321 ConvneneemenrDale I Laase Number Accepted By: I unccmdltlonllly gualal1ly prompt paymert 01 IIlll1ll L_.'s obligltlonl. Tile Lessor II not requirtd to proceed IlIIlnsllllll ~ or tile Equipment or .nIorl:e olller remedies bellnl proceeding IlIIlnsl mi. I WIiVI notiaI of ICClIpllnce and III oilier notil:es or demands 01 Iny Idnd to wltlclll may be .ntllled. II:GlISIllIIO Iny IXIenslonl or mDdlllcatlon granted '0 tile L_ and the relUA andIor compromISe of any obllgotlons of IlIe L_ or Illy DIller glll18l'llorS WIllIout Illleuing me from my obligations. TIQ Is I a contlnulng guaranty and will remain in .lfect In till Mnt ot my delllll and may be .nforced by or for tile belteltl oIlny IlSigI1lll or _r oIl11e Laaar. TIlls ...mlllJ II gllVlrned .. alld COlIIIlI1IIId In --'1 W111111le L_ 0I1b1 CIIHIl_1Ib of "'nnayIYa. IIlll I IIIIIIIIIIIll n_lal"" IurII- n 11III II' IlIIm' COIIIt In PI...,ava1l 111II wain IrlII .. jlIry. Dale Print Name Tille =00& All AigIlls AlIsemd. Prinled In IIle US.A. O6OEOOC169 7trJ6 ~ de lage landen <If ~ >m~~ 1111 Old Eagle School Rd Wayne, PA 19087 March 26, 20 I 0 \0) 1I@111itWmln\ ll\\ APR - 1 2010 WJ - - DLL/2S02894SIlloo 368000027384 0000 163/0001 11"""'1'11""""'11 ""'11 I '... "...'.'1".'.111".....1.'" CALHOUN COUNTY DISTiucT Attn Pamela Hartgrove 211 S Ann St Port Lavaca, TX 77979-4203 B - - - ~: Lease Contract Number: 25028945 C Equipment Description: MURA CALHOUN COUNTY DISTRlCT: Thank you for choosing De Lage Landen. It is our pleasure to assist you with your equipment financing needs. As set forth in your contract, the equipment must be covered by insurance to protect it against loss or damage. You can satisfy this requirement by obtaining your own insurance or by taking advantage of our "all-risk/special form," no deductible policy. You can exercise either of the options listed below. '\ 0 tion I : We Will Insure the E ui mentUnder our Pro e Insurance Polic Do nothing. We will add the leased equipment to our property insurance policy and add an insurance fee of $17,75 per month (on which we make a profit) to your invoice if we do not receive proof of coverage within 60 days. This amount will appear after the third monthly invoice. Additional policy mformation can be found at WWW.seemyterms.com. Please enter the number 726E44S in the Document Number field to access this information. Option 2: Use Your Own Insurance Carrier - If you wish to use your own property insurance on the equipment, simply submit, or have your agent or broker submit, your proof of insurance within the next 60 days. You can send the certificate to PO Box 5000 Johnston, IA 50131 or fax it to (610) 386-5457 to the attention of the Insurance Department. Your certificate must include the following information: I. De Lage Landen as "loss payee" 2. Insured value of your equipment, 3. "All-risk/Special forms" coverage including theft, 4. Most importantly, your contract number that is listed above. Failure to include any of this information wiIJ result in the rejection of your certificate. Please visit our customer service website www.lesseedirect.com for general information and a copy of your executed contract. If you have any questions, feel free to contact us at (800) 736-0220. Sincerely, The Insurance Department :> SEE REVERSE FOR IMPORTANT INFORMATION :> ~ .' EQUIPMENT INSURANCE PROGRAM LEASED PROPERTY The following is an overview of the policy covering leased property. Insurer: Chubb Group of Insurance Companies (Federal Insurance Company) Property Covered: Personal property leased to others through the leasing finance company while on the premises of the lessee I borrower. Property Not Covered: Buildings; land, water or air; growing crops; outdoor trees, shrubs, plants or lawns; vehicles or machines required to be licensed for use on public roads; watercraft; aircraft; financial instruments; animals; equipment in the course of manufacture; trailers, tractors, construction equipment, contracting equipment and logging equipment. Covered Causes of Loss: All perils for direct physical loss or damage, exceot where listed below under Loss Not Covered. Loss Not Covered: · Acts or decisions of any person, group, organization or governmental body · Artificial currents (artificially generated electric currents) , · Business errors (errors in installing, altering, calibrating, maintaining, repairing, testing) · Disappearance (where no physical evidence to show what happened) · Dishonesty (fraudulent, dishonest or criminal acts or omissions committed alone or with others) · Errors in System Programming (errors in development, programming of or instructions to electronic data processing equipment or a machine) · Fungus (mildew, mold or other fungi, microorganisms, spores) .' Government or Military Action (seizure, confiscation, expropriation or destruction of property by order of governmental or military authority) · Inherent Vice I Latent Defect (defective equipment) · Damage caused by Insects or Animals · Theft and Voluntary Parting (conversion or theft by the lessee, or lessee's voluntary parting with possession of the leased property, even if lessee is fraudulently induced to do so by trick, scheme or false pretense) . Mechanical Breakdown · Nuclear Hazard (nuclear reaction or radiation or radioactive contamination) · Planning, Design, Materials or Maintenance (faulty, inadequate or defective planning, development, design, specifications, workmanship, materials, maintenance) · Pollutants (contact with leased property causes property to be impure and harmful) . Rot or Rust · Settling, cracking, shrinking or expansion of land, surfaces, foundations or buildings · Utility Supply Failure (suspension or reduction of water, electrical, gas, communication services) · War and Military Action . Wear and Tear or Deterioration Valuation: Replacement Cost Basis (cost to repair or replace such property at the time of loss or damage, but not more than you'actually spend to repair or replace such property at the same or another location for the same use or occupancy). However, if you do not repair or replace the leased property, the valuation will be Actual Cash Value which is Replacement Cost less allowance for physical deterioration, physical depreciation, obsolescence, depletion. 726E44S . WACHOVIA INSURANCE SERVICES . CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 Purchase Order No. '175903 //<///,) CHECK REQUISITION/ PURCHASE ORDER=== VENDOR / /. Department: --- 1"-/ I \-,....--..1' ...-.. I ,. , .1.._}~l.1 .--/ .-7/.-1--.... -t., ,{.~(..,. Name: Address: I / ! I /1 r/) ,;".f "j I,,'t::( ! (I'l , , Address: Pamela Martin Hartgrove District Clerk 211 S. Ann Courthouse Port , ~v~c~, n~7979 City: Oft \' :'.~) (' 1', '... \ / t ,--,' .. i -'-7,,/ Zip: "f'r,le) r ,.,.. City: State: State: Phone: Phone: ACCOUNT NO. DESCRIPTION UNIT PRICE QTY. TOTAL " . ", :2 ~I".J.D l') I:.. " ,.:'.... . t ~ ..... ". )" ....- / if' i r ..) L"? (~;~i.. -:~'. '0 ; ,/ ' t " '. .. ., .... / I.,J ;" J ,. .' "S <" ,>/'\ ,( ., j. .J ; ~.. '-" . : ;.. ".-.. j THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE Taxes - State/County Deducted OF MY OFFICIAL DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY THIS OBLIGATION. I CERTIFY THAT THE ABOVE ITEMS OR SERVICES TOTAL WERE RECEIVED BY ME IN GOOD CONDITION AND REQUEST THE COUNTY TREASURER TO PAY THE ABOVE OBLIGATION. APPROVAL APPROVAL / DEPARTMENT HEAD SIGNATURE DATE . '. , , ~\'/~"'i ,\.,-,,~:. ~ ,... SIGNATURE I j , ' ./ 1'~/' f-. i ,'.' -, '. ," !, r. c';; , ; .~/ll ,/ I DATE ..: _ lechnologies !f n:HS4~ 1404 UJ/UI/~UIU 1'+."'1 rr , '" I . UVU I UVV .. pe-# 6,5'jo,3 _ KONICA MINOllA ~ KYDCERa NEe ~llJhDldIrI rnuratec' Konlca Minotta - Kyocera - NEe. Muratec - Authorized Dealer for Sales - Servlca & Network Support Equipment Service Agreement Contract Bill Code: Gold Contract Type: Annual CPC Start/Delivery Date: Contract Number: Calhoun County District Clerks Office . CUSTOMER NAME Pamela Hartgrove/Anna Cabela ATTENTION OR DEPARTMENT Add.....: 211 South Ann 5t.2nd floor ADOFIESS OF EQUIPMENT LOCATION City: Port Lavaca State: TX ZIp: 77979 Ba88 Charge" $240.00 Black/Whlte Copy Allowance'" 12,000 p....copy Chlll'gfl Over Copy A1lowencaa $0.0300 MonthD Quarterly 0 Vear IZI Ba.e Charge · Color Copy Allowance ... Pe,-Copy Charge Ove, Copy A1lowanc:ea Month 0 QuBtterly 0 Vu, 0 Ba88 Charge .. Total Copy Allowance .. Per-Copy Cherge Over Copy Allowancp Month 0 Quanerly 0 Veer 0 ONo Tax Exempt: IZIves DNo Include. Toner: 0ves DNo Includes Imaging Unit: IZIves BCOS 10 Number: Color Black/White Start Meter = Make & Model: Muratec MFX 2050 Color Start Meter = Serial Number: Total Start Meter = Wlleft fhIa ~,. Signed by"" ~ IItId the 8CO$. /NC. Can".",. Adm/nl8fr8fDf; " ..., ___. IIInd1t1fl.......- g~~~ Customer's Slg re (361) 553-4630 Telephone Number (364) 553-4637 Fall Number 3/~//D Today's Date Servl~ C8I' (979) .....5453 . (800) 233-1582 BeOS, INC. Contracts Administrator Today's Dale MebtrFax(979).....1473 (888) 155-2267 o 7.2009 ~ de lage landen <I' . ',.~ J;tfo ~ ~ ~ m ttS!lsn! \VI m "" m\ APR - 1 20\0 JY) 1111 Old Eagle School Rd Wayne. PA 19087 March 26, 20 I 0 DLL125028945/1100 368000027384 0000163, !.at) m~ 1111111111111111111111111111111111111111111111111111111III III III CALHOUN COUNTY DISTRICT Attn Pamela Hartgrove 211 S Ann St Port Lavaca, TX 77979-4203 6~ rv.-1//llJ - -- Ge:' Lease Contract Number: 25028945 ~ Equipment Description: MURA TEC COPIER CALHOUN COUNTY DISTRICT: Thank you for choosing De Lage Landen. It is our pleasure to assist you with your equipment financing needs. As set forth in your contract, the equipment must be covered by insurance to protect it against loss or damage. You can satisfy this requirement by obtaining your own insurance or by taking advantage of our "all-risk/special form," no deductible policy. You can exercise either of the options listed below. '\ Option 1: We Will Insure the Equipment Under our Property Insurance Policy Do nothing. We will add the leased equipment to our property insurance policy and add an insurance fee of $17,75 per month (on which we make a profit) to your invoice if we do not receive proof of coverage within 60 days. This amount will appear after the third monthly invoice. Additional policy information can be found at www.seemyterms.com. Please enter the number 726E44S in the Document Number field to access this information. Option 2: Use Your Own Insurance Carrier If you wish to use your own property insurance on the equipment, simply submit, or have your agent or broker submit, your proof of insurance within the next 60 days. You can send the certificate to PO Box 5000 Johnston, IA 50131 or fax itto (610) 386-5457 to the attention of the Insurance Department. Your certificate must include the following information: 1. De Lage Landen as "loss payee" 2. Insured value of your equipment, 3. "All-risk/Special forms" coverage including theft, 4. Most importantly, your contract number that is listed above. Failure to include any of this information will result in the rejection of your certificate. Please visit our customer service website www.1esseedirect.com for general information and a copy of your executed contract. If you have any questions, feel free to contact us at (800) 736-0220. Sincerely, The Insurance Department :> SEE REVERSE FOR IMPORTANT INFORMATION :> ~ ,....-tpU0iV//'IoI,t,."" (, ~~ .~ ~llf\ll("/olII'IOl1A PRO-TECH '" '''.--....Il"'''''. I 0:\" ",..;.>.:/':;: ..,.",1.., 'upP.'" s.u....UOIt. s...... to no.... ~: ~~;~:~~ BY:~. o KONICA MINOllA ~ KYDCERa NEe e..........., 1Ir movMlon .11uratec Konlca Mlnolta. Kvocera a NEe. Authorized Dealer for Service SUDDOI't. Network SUDDOI't a Sal.. To: Calhoun County District Clerk 211 South Ann St. -2nd floor Port Lavaca, TX 77979 To Whom It May Concern: Thank you for choosing BCOS Office Technologies for your document handling needs. Please take a moment and signup for our e-Info web site at www.bcosinc.com and click on the New User tab under the e-info logo (upper right side of website). Once registered, you will be able to access your account information at any time day or night. You will be able to order supplies, enter meter readings and place service calls. If you order supplies on the website you will be notified (by automated email) when the order is fulfilled and if a service call is entered via the website you will be notified (by automated email) when the Technician has been dispatched to your location. If you are accounts payable and would like access to your billing account history (where you are able to reprint and view your payment account information), than please email to director@bcosinc.com for additional access. The information below is for BCOS ID# 2316 Model - Muratec MFX-2050. Information needed to sign-up is as follows. The screen shots 1 thru 6 should appear during your sign-up on the website. . Customer Number - CC04-003 . Your Password Chose (at least five characters) - ~ \0 · Your Address - 211 South Ann St. -2nd floor - Po\t Lavaca - Calhoun County DIstrict Clerk - 77979 Thank you once again for choosing BCOS Office Technologies. Your Customer Care Team 1 2 3 (~ o(!ll'4M 0__ lC_ '-'- ~.:;;:. ~I~~.r'"'''~~ ().:~ !BC$S 1'::'::::'- I I . I : I . ! . ..~_.". L....U7.-..-...........h--.:-..--...... __.___..'n_u~...__._..___..,~~_._.......__..;I ...... '~.' 2~~~~~2~~~:~=i:'~::~~=::~::~~~~:~~~~ IE;. C~~=~~=~€:.':~"._.:~'..] .,)./.. ft.......... ., ..,..-,-- .- ...., ... li.'..;....._..__.....;. ,'..",~~ .... v,.: -' . -,. ,;..-' "".'~.' . ,,". 'i.' ' - ~i'f.:~')': - .,01"-, .,..... ...,;...../' ~ ~~.:::. - ~ 4 .. ...... 5 6 '":_._..:..'....._:' .', '~~~..:?_'_'~.:~_~.':.'.:.:__:~~."~ -.~.I!!!r~*A."''' - I - -- - - . ;;;~:-=--~....::~~~--~~--_._.:~:_._..::~~:.:~.~.':~~:~ I~ @ !-- 1~~.~~~';'"'.~~~~\~~:7"..;:".:1.-:;:<~ I', __0_-- , IJ '-:=~==: : Ii - i' - - I,~ I I i . ! .... . .-' ',~ . . .' .' ...'"""'":u""~."..,..~ . :~rr~~;t"'''~~ ~1. ;.._.~.:.::.-... I ! I i ! i j 'or- ............. 'IS" BCOS Office Technologies Customer Care - Contract Administration (800) 233-1582 · Fax (866) 855-2267 . .' CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 Purchase Order No. 0 7 8 4 8 9 ..- .j '.11 !, CHECK REQUISITION/ PURCHASE ORDER=== VENDOR ~., . Address: ; ! ! ,( ,0 r' I ~ i 1 '.'. i I'" (' ~ )... \.: \\.~ \ ,', ..... Department: l2c;'l: ",;r (lg_.:../ Name: -. ..~-~ . ~.<(' (..... > "./ I, l Address: State: -\~ Zip: '. '-, , ! ) t'- State: PamelaMartin Hartgrove District Clerk 211 S. Ann clilirthou5e Port lavaca, TX 77979 City: . , "', . . '. L ("'- City: Phone: 1\ Phone: ACCOUNT NO. r-:,. ',.!\ ".., /) i' l \ ~.t- DESCRIPTION UNIT PRICE QTY. TOTAL I' i" \,. { '., ,', " .~ \.. ~"-").(~-~.)..( Sf -< .~;) (/ ../ 'd,', . ,.," l'/:~ ':,A.> ,'f .7 .;......1 \..-.__"), "'~'_ C:, ..;...... -..::. .. i.,,;... . ') ~ 1'1, i I, " _ , \ 'j / .".... '\ ' I. I /--\----... ." , /. .J')' ,f ~. i . ~ (" . (.~.' -', ..... . -...' ~.~) _~-.: t~.) Taxes - State/County Deducted TOTAL APPROVAL I DEPARTMENT HEAD SIGNATURE DATE I 'SIJ~iTUIiE/ i';~' it! ! l'T y' 'j' I,' I , ~ '"' t , , , ,/ '-! DATE CONTRACT WITH NIUSA, INC. FOR E-FILlNG AND AUTHORIZE DISTRICT CLERK TO SIGN: A Motion was made by Commissioner Fritsch and Commissioner Lyssy to approve the Contract with NIUSA, Inc. for e-filing and authorize Pam Hartgrove, District Clerk to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~ This Customer Agreement is effective on the 1st day of January, 2010 by and between the Texas Department of Information Resources (DIR), Texas NICUSA, llC (Vendor), and Calhoun County (Customer). DIR, Vendor, and Customer may each be referred to as Party, and collectively DIR, Vendor, and Customer may be referred to as the Parties herein. Capitalized terms not defined herein shall have the meaning set forth in the Master Agreement. BACKGROUND TexasOnline 2.0 is based on, and subject to, the TexasOnline 2.0 Master Agreement between DIR and Vendor dated July 31, 2009, including the Customer Agreement Standard Terms and Conditions. TexasOnline 2.0 is the name of the official web portal and application delivery framework for the State of Texas. AGREEMENT IN CONSIDERATION of mutual covenants and agreements contained in this Customer Agreement, DIR, Vendor, and Customer agree as follows: 1. Customer may receive Services provided by TexasOnline 2.0 by agreeing to abide by this Customer Agreement, including the Customer Agreement Standard Terms and Conditions. The TexasOnline 2.0 Master Agreement and this Customer Agreement represent the entire agreement for access to, and use of, TexasOnline 2.0 Services by Customer. 2. TexasOnline 2.0 offers a variety of website development and hosting, e-commerce and related support services to Customers. Exhibit A provides the list of Applications, list of Services, and Fee Schedule for this Customer Agreement. Specifications and additional terms for a service or application may be described in a Business Case. The applicable approved Business Case will be listed in Exhibit A and attached thereto, and is incorporated by reference for all purposes into this Customer Agreement. 3. All notices permitted or required under this Customer Agreement will be in writing and will be by personal delivery, a nationally recognized overnight courier service, e-mail, or certified mail, return receipt requested. Notices will be deemed given upon the earlier of actual receipt or one (1) day after deposit with the courier service, receipt by sender of confirmation of electronic transmission or five (5) days after deposit with the U.S. Postal Service. Notices will be sent to the addresses listed below, or to such other address as each Party may specify in writing. If to DIR: Texas Dep~rtment of Information Resources 300 W. 15th Street, Suite 1300 Austin, TX 78701 If to Vendor: Texas NICUSA, llC 301 Congress Avenue, Suite 400 Austin, TX 78701 With a copy to: NIC, Inc. General Counsel (legal Notice) 25501 West Valley Parkway, Suite 300 Olathe, Kansas 66061 If to Customer: CUSTOMER Street City, State, Zip AGREED AND ACCEPTED: Vendor: Texas Department of Information Resources: By: By: Name: Name: Title: Title: Customer: BV:_P.Aw.oe..lA ~il'} iJ~-(.. N.me:~d.t~ Title: ~~_-~~~~~ Customer Agreement-Standard Terms and Conditions These terms and conditions apply to each Customer Agreement, to which they are incorporated, by and between the Texas Department of Information Resources (DIR), TexasOnline 2.0 Vendor (Vendor) and Customer of TexasOnline 2.0. DIR, Vendor, and Customer may each be referred to herein as Party, and collectively DIR, Vendor, and Customer may be referred to as the Parties herein. BACKGROUND A. TexasOnline 2.0 is based on, and subject to, the TexasOnline 2.0 Master Agreement between DIR and Vendor dated July 31, 2009. TexasOnline 2.0 is the name of the official web portal and application delivery framework for the State of Texas. B. DIR executed a contract with International Business Machines Corporation (IBM) on November 22, 2006, (Data Center Services Master Services Agreement) based on House Bill 1516, 79th legislature (Regular Session) to establish a consolidated Data Center, and accordingly all data center services provided by Vendor, excluding DIR- approved Services under the TexasOnline 2.0 Master Agreement are managed and provided by IBM under the Data Center Services Master Services Agreement. STANDARD TERMS AND CONDITIONS 1. Customer Agreement Elements 1.1 The Parties acknowledge and agree that the terms of the TexasOnline 2.0 Master Agreement will apply to the Customer Agreement, and will remain in full force and effect except as may be expressly modified by the terms of a Customer Agreement or any amendment to the TexasOnline 2.0 Master Agreement made in accordance with specific provisions of the TexasOnline 2.0 Master Agreement, Section 5 Contract Amendments. In the event of any conflict between the terms and conditions of a Customer Agreement and those of the TexasOnline 2.0 Master Agreement, the terms and conditions in the TexasOnline 2.0 Master Agreement will govern with respect to the Parties and the Services delivered, unless the Customer Agreement specifically identifies by section number a clause of the TexasOnline 2.0 Master Agreement and indicates that the Customer Agreement will be controlling. Notwithstanding the foregoing, the Parties agree that as between Vendor and DIR on the one hand, and Customer on the other, Sections 8.1, 8.2 and 9.7 in the Customer Agreement Terms and Conditions will control over any expressly conflicting statement contained in the TexasOnline 2.0 Master Agreement, if any. The Parties acknowledge the TexasOnline 2.0 Master Agreement is subject to subsequent amendment by Vendor and DIR pursuant to its terms and agree that, to the extent any such amendments impact any Customer Agreement terms and conditions, such amendments will automatically apply to the Customer Agreement wjth no further action by the Parties. 1.2 These Customer Agreement Standard Terms and Conditions may be modified by DIR and Vendor pursuant to the modification of terms ofthe TexasOnline 2.0 Master Agreement. Such modifications will be effective as to the affected Customer Agreements following thirty days written notice to the Customers. 1.3 Customer Agreements will continue until terminated as specified therein, and subject to the terms of the TexasOnline 2.0 Master Agreement, and Vendor will provide the Services described in the agreed attachments to the Customer Agreement. 2. DIR Approval Customer acknowledges that in order for Vendor to provide services pursuant to a Customer Agreement, DIR must approve placing Customer's website and/or applications (each approved website or application is an "Application") on the TexasOnline 2.0 system. A list of websites and/or applications using services under a Customer Agreement is included in the Customer Agreement (which also includes information on the specific applications and fees). 3. Services Available to Customer Vendor offers a variety of website development and hosting" e-commerce and related support services to participants. The specific list of services and applications that Vendor has agreed to provide Customer will be specified in each Customer's Customer Agreement. 4. Custoliler Website Security If Customer is hosting its own website, Customer will follow recommended security standards for Texas State and local government websites, and will conform to security policies and procedures in the TexasOnline 2.0 Master Agreement, Attachment G-9 Security Plan. Customer acknowledges that any failure on its part to follow recommended security standards may place its own data and operations at risk as well as those of Vendor and other governmental entities. Vendor will not be liable for violations of security policies and procedures by Customer. Additionally, failure to comply with security standards may lead to the suspension or termination of the availability of the Applications on TexasOnline 2.0 by Vendor and DIR. Vendor will give DIR and the Customer notification of non-compliance immediately upon suspension. 5. Strategic Outreach In marketing Customer services accessible through TexasOnline 2.0 through brochures, press releases, advertisements, and other mail-outs and information pieces, Customer will include in any marketing piece in any medium that the services are provided in affiliation with TexasOnline 2.0 and will use the TexasOnline 2.0 logo and universal resource locator (URL) provided by Vendor for such purpose. Customer agrees to explore the possibility of co-marketing with Vendor the Customer services available through TexasOnline 2.0 so that marketing costs are shared. There will be a link to the Customer URL from TexasOnline 2.0. 6. Fees For the Services provided by Vendor, Vendor is entitled to the fees set out in Exhibit A to this Customer Agreement. A Customer Agreement can be modified for the addition of fees as new Applications are included in Customer Services based on mutual agreement of DIR, Vendor, and Customer. 7. Customer Obligations In addition to any other Customer obligations set out in the Exhibits to this Customer Agreement and the TexasOnline 2.0 Master Agreement, Customer will have the obligations herein. 7.1 Customer will utilize a single merchant ID for the Application(s) listed on Exhibit A, unless expressly set out in Exhibit A. 7.2 Customer will provide a contact number for the Application or Application(s) on an 8:00 a.m. - 5:00 p.m. CT (Monday through Friday) basis to receive 2nd level inquiries routed from the Help Desk. 7.3 Customer will cooperate with Vendor in Vendor's performance of its obligations under this Agreement. Customer will agree to an online security audit if requested by Vendor. Customer will not store or retain any credit card number or the automated clearing house (ACH) account number captured on its systems. 7.4 Customer will comply with the terms of use and privacy statements, which are displayed on the TexasOnline 2.0 Website, and with all applicable laws related to information received from or distributed to individuals using the TexasOnline 2.0 Applications. Customer acknowledges that no personally identifiable or private information collected through TexasOnline 2.0 may be used by Customer for any purpose or provided to any third party unless: (i) the user is given clear prior notice of the possibility of such other use, and (ii) the user affirmatively consents to such use (i.e., the user "opts-in" to the contemplated use of his or her personally identifiable or private information), and (iii) the Customer agrees to its use or the use is otherwise permitted under the privacy statement. Notwithstanding the foregoing, the Parties acknowledge that such information may be required by law to be provided to law enforcement, or may be used in investigating unauthorized use of TexasOnline 2.0. 7.5 Customer will provide access to information and systems as necessary to assist Vendor in performing its obligations hereunder and under the TexasOnline 2.0 Master Agreement. 7.6 Customer will follow reasonable security standards regarding physical security, data, and systems, and will not knowingly or negligently take actions to, or by omissions put, State Information or Customer at risk of loss, damage, or breach of security. 7.7 Customer will at all times be responsible for the backup and preservation of any data within its control, which does not reside on TexasOnline 2.0. 7.8 Customer will process all refunds for its users. Customer will use the Vendor Customer Service interface application to process credit card refunds requested by its users. 7.9 Customer will notify Vendor in writing of all laws, rules and regulations, and changes thereto, that affect TexasOnline 2.0. 8. Representations and Warranties by Vendor 8.1 VENDOR REPRESENTS AND WARRANTS THAT ALL SERVICES PERFORMED UNDER THIS CUSTOMER AGREEMENT WILL BE PERFORMED IN A GOOD AND WORKMANLIKE MANNER. VENDOR DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 8.2 NEITHER DIR NOR VENDOR WILL HAVE ANY LIABILITY WHATSOEVER TO CUSTOMER FOR ANY INCIDENTAL, PUNITIVE, INDIRECT, CONSEQUENTIAL, OR SPECIAL DAMAGES OF ANY KIND (INCLUDING LOST REVENUES OR PROFITS, LOSS OF BUSINESS, OR LOSS OF DATA) ARISING OUT OF OR IN CONNECTION WITH OR RELATED TO THIS CUSTOMER AGREEMENT OR THE RIGHTS PROVIDED HEREUNDER SUFFERED BY CUSTOMER EVEN IF VENDOR IS INFORMED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL DIR'S OR VENDOR'S TOTAL LIABILITY TO CUSTOMER HEREUNDER FOR ANY REASON EXCEED THE SHARE OF TOTAL REVENUE RECEIVED, BY VENDOR OR DIR AS APPROPRIATE, UNDER THIS AGREEMENT IN THE TWELVE MONTHS PRECEDING SUCH CLAIM. THE PARTIES AGREE AND ACKNOWLEDGE THAT THIS LIMITATION OF DAMAGES IS A FREELY BARGAINED FOR ALLOCATION OF RISK. 8.3 Vendor represents and warrants that Vendor, to the best of its knowledge, has no actual or potential conflicts of interest in providing services to Customer under the Customer Agreement and that Vendor's provision of services under the Customer Agreement to the best of its knowledge would not reasonably create an appearance of impropriety. 8.4 Vendor represents and warrants that neither Vendor nor any person or entity, which will participate financially in the Customer Agreement, has received compensation from Customer for participation in preparation of specifications for the Customer Agreement. Vendor represents and warrants that it has not given, offered to give, and does not intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to any public servant or employee in connection with the Customer Agreement. 9. General Terms 9.1 Customer agrees and acknowledges that the terms of the TexasOnline 2.0 Master Agreement related to force majeure, confidentiality, and any additional limitations on damages will apply to the Customer Agreement. This section only applies to the extent authorized by law. 9.2 Except as expressly provided herein, no provision of the Customer Agreement will constitute or be construed as a waiver of any of the privileges, rights, defenses, remedies or immunities available to Customer. The failure to enforce or any delay in the enforcement of any privileges, rights, defenses, remedies,or immunities available to Customer by law will not constitute a waiver of said privileges, rights, defenses, remedies, or immunities or be considered as a basis for estoppel. Except as expressly provided herein, Customer does not waive any privileges, rights, defenses, remedies or immunities available to Customer. 9.3 This Customer Agreement will be construed and governed by the laws of the State of Texas and is performable in Travis County, Texas. Venue for any action relating to a Customer Agreement is in Texas state courts in Austin, Travis County, Texas, or, with respect to any matter in which the federal courts have exclusive jurisdiction, the federal courts for Travis County, Texas. 9.4 If one or more provisions of this Customer Agreement, or the application of any provision to any Party or circumstance, is held invalid, unenforceable, or illegal in any respect, the remainder of the Customer Agreement and the application of the provision to other Parties or circumstances will remain valid and in full force and effect 9.5 Except as provided in Section 1.2 above, the Customer Agreement may be amended only upon written agreement between DIR, Vendor, and Customer, but in no case will the Customer Agreement be amended so as to make it conflict with the laws of the State of Texas. 9.6 Neither DIR, nor Vendor, nor Customer may assign or transfer this Customer Agreement without the written consent of the other Parties, which consent will not be unreasonably withheld, except that upon written notice to DIR and Customer, Vendor may assign the Customer Agreement without OIR's and Customer's consent to any entity that Vendor controls, is controlled by, or is under common control with, (provided such entity is adequately capitalized) or to any entity which acquires or succeeds to all or substantially all of the business or assets of Vendor whether by consolidation, merger, sale or otherwise (such as a spin-off of Vendor). 9.7 Exhibit B Terms and Conditions, Section 14.01 Ownership of Intellectual Property; Infringement and Misappropriation of the TexasOnline 2.0 Master Agreement is incorporated herein by reference and will apply to work product created by Vendor pursuant to the Customer Agreement. 9.8 Vendor will serve as an independent contractor in providing services under this Customer Agreement. Vendor's employees are not and will not be construed as employees of Customer. 9.9 Vendor will have no authority to act for or on behalf of Customer except as provided for in the Customer Agreement and the TexasOnline 2.0 Master Agreement; no other authority, power, or use is granted or implied. Vendor may not incur any debts, obligations, expenses, or liabilities of any kind on behalf of Customer other than those incurred in performance of the Customer Agreement. 9.10 In addition to the requirements of Exhibit B Terms and Conditions, Section 8.01 Financial record retention and audit of the TexasOnline 2.0 Master Agreement, Vendor will maintain and retain supporting fiscal documents adequate to ensure that claims for Customer Agreement funds associated with the Customer Agreement are in accordance with applicable State of Texas requirements. These supporting fiscal documents will be retained by Vendor for a period of four (4) years after the date of submission of the final invoices. 9.11 Exhibit D Performance Criteria of the TexasOnline 2.0 Master Agreement addresses the agreed upon performance criteria for TexasOnline 2.0, including Applications developed or maintained by Vendor, or otherwise provided to Customer by Vendor. Customer may notify OIR in writing of alleged performance failures and OIR may, in its sole and exclusive discretion as between OIR and Customer, determine that a performance failure may have occurred. 10. Termination 10.1 The Customer Agreement is effective upon execution by representatives of OIR, Vendor, and Customer and expires upon termination or expiration of the TexasOnline 2.0 Master Agreement (as renewed or extended), unless the Customer Agreement is earlier terminated as set forth below, or extended in accordance with Section 10.5 below. 10.2 In the event that any Party fails to carry out or comply with any of the material terms and conditions of the Customer Agreement, another Party may notify the breaching Party of such failure or default in writing and demand that the failure or default be remedied within thirty (30) days. In the event that the breaching Party fails to remedy such failure or default within thirty (30) days of receiving written notice, each other Party will have the right to cancel the Customer Agreement upon thirty (30) days written notice. Notwithstanding the foregoing, Customer will not have the right to cancel the Customer Agreement if Vendor's failure or inability to comply with the terms and conditions of the Customer Agreement is caused by or arises from, in whole or in part, the refusal or inability, for whatever reason, of Customer to provide the support and assistance that Vendor requires from Customer to perform its obligations under the Customer Agreement, and which Customer previously agreed to provide to Vendor. If Customer does not provide Vendor with the requisite level or amount of support, for whatever reason, Vendor will, upon receipt of DIR approval, be-entitled, but not obligated, to suspend or cancel any further work on the particular service or product or Application for which adequate support is not available, and focus its efforts on other services, products or Applications. 10.3 Except as otherwise provided in the TexasOnline 2.0 Master Agreement, or as provided below, DIR or Vendor may terminate the Customer Agreement without cause and without cost or penalty upon ninety (90) days' prior written notice. Notwithstanding the foregoing, with respect to services f under Business Cases which are funded through Convenience Fees or Premium Subscription Fees, DIR or Vendor may terminate said Business Case without cost or penalty upon one hundred and eighty (180) days' prior written notice. 10.4 Upon written amendment signed by all Parties, Customer and Vendor may elect to continue Vendor's services under the Customer Agreement, notwithstanding the expiration or termination of the TexasOnline 2.0 Master Agreement. 10.5 Unless otherwise provided in Exhibit A herein, pursuant to the provisions of TexasOnline 2.0 Master Agreement and with respect to services that are not funded through Transaction Fees and Premium Subscription Fees, the Customer will pay any unrecovered costs associated with Vendor providing service to them through TexasOnline 2.0, if the Customer terminates the Customer Agreement for convenience or lack of funding before those costs are fully recovered. Such unrecovered costs will be calculated in accordance with Exhibit B Terms and Conditions, Section 11.03(d) Termination fee of the Master Agreement. 10.6 DIR may terminate this Customer Agreement following the determination by a competent judicial or quasi-judicial authority and Vendor's exhaustion of all legal remedies that Vendor, its employees, agents or Subcontractors have either offered or given any thing of value to an officer or employee of Customer or the State of Texas in violation of State law. 11. Dispute Resolution If a dispute seeking money damages is identified by DIR, Vendor, or Customer, dispute resolution will follow the procedures outlined in Exhibit B Terms and Conditions, Section 11.11 Dispute Resolution of the TexasOnline 2.0 Master Agreement, which references Chapter 2260 of the Texas Government Code. Any pursuit of equitable relief will not constitute a waiver by DIR or Customer of any immunity from suit or liability. Notwithstanding the foregoing, DIR and Customer are not precluded from initiating a lawsuit for damages against Vendor in a court of competent jurisdiction and may do so without engaging in the process provided by Chapter 2260 of the Texas Government Code or 37 TEX. ADMIN. CODE ~ 34.1, et seq. (2001) (Department of Public Safety, Negotiation and Mediation of Certain Contract Disputes). 12. Miscellaneous Provisions 12.1 Customer Copyright and Content Non-Supervision Acknowledgment. The Customer represents to Vendor and DIR that the content and other materials furnished to Vendor by the Customer for TexasOnline 2.0 do not (i) violate any third party's copyright, intellectual property rights, rights of privacy or publicity or other similar rights and (ii) violate any applicable law or State rules and regulations for TexasOnline 2.0. The Customer acknowledges that neither Vendor nor DIR is responsible for investigation or approval of the content of any third party sites to which Customer's links on TexasOnline 2.0. Further, the Customer acknowledges that neither DIR nor Vendor is responsible for the accuracy, completeness, or review of the content of the Customer's public records or text furnished by the Customer to Vendor or TexasOnline 2.0. 12.2 Any situation that could adversely affect TexasOnline 2.0 may lead to the suspension of the Customer's Applications on TexasOnline 2.0. Vendor will give DIR and the Customer written notice immediately upon suspension. Exhibit A ti$t of Applicati()n($) Supportec:t Under this Customer Agreement 1. Electronic Filing Manager (EFM) Application a) Court Intake Application b) Court Profile c) . Court Registration d) Filer Registration e) Payment Services l.ist of Service(s) Provided Under this Customer Agreement 1. Electronic Filing Manager (EFM) Application · Electronic Payments System Credit Card Authorization Services/Settlement Services · Electronic Payments Chargeback Services . Filing Purge Services · Customer Information Center Services for Government Entity Applications · Customer Information Center Services for Electronic Payments transaction services · TexasOnline Hosting and Application Service Provider (ASP) Services · TexasOnline Training . Strategic Outreach . Physical Environment Management · Network Infrastructure Management · Hardware Management · Operating System Administration . . F~e SCh,(!dule, .. 1. Electronic Filing Manager (EFM) Application The fee schedule listed below outlines the convenience fees required from the Internet user for each completed transaction. Government Entity Service Type TxO Services Fee Electronic Filing Manager Court Intake Services $4.00 TexasOnline $2.00 County* Cost Recovery on all Credit Card transactions Based on the credit card type and starting at 2.25% the first year *NIC will pay to Government Entity on a monthly basis, for each accepted e-Filing the fee for cost recovery as approved by the Department of Information Resources Board. Electronic Filing Checklist for County and District Clerks December 2004 Clerks can use the following checklist items to guide their preparation for implementing electronic filing. Each checklist item includes a contact who can answer questions concerning that requirement. Items 1 (local rules) and 2 (service level agreement) require the most time and should be completed first. These two steps can be done together or in any order you prefer. 1. Standard local rules. The Supreme Court has established a statewide standard for local electronic filing rules. Examples of approved rules are at www.courts.state.tx.us/oca/iciUEfilino/EFilinoRulesOctober2004. odf. Local judges must adopt the standard local rules verbatim and submit them to the Supreme Court for approval. No changes are allowed in the standard rules. Supreme Court approval takes approximately 4 weeks. After local judges adopt the local rules, the rules must be posted for 30 days in accordance with Rule 3a(4) of the Texas Rules of Civil Procedure. Local judges do not need to wait for a Supreme Court approval order before posting the rules locally for the required 30 days. For more information, contact the Office of Court Administration at 512- 936-7559. 2. Service level aareement. The county commissioners must approve a service level agreement or contract with BearingPoint. The agreement defines privacy, security, obligations, fees, and notices associated with the electronic filing services. An example of the standard service level agreement is available at htto://www.courts.state.tx.us/oca/iciUEfilinQ/SLA061704.odf. For more information, contact BearingPoint at 512-542-3558. 3. Convenience fee. Texas Government Code 2054.111 (e) allows local governments to collect a convenience fee to recover costs incurred through using TexasOnline. .The recoverable costs must be certified by the county's chief financial officer and the proposed fee must be approved by the local government using the local government's standard approval process for fee increases. Once those two criteria are met, the T exasOnline Authority will consider the fee proposal and may approve its collection. For more information, contact the TexasOnline Division of the Department of Information Resources at 512-475- 4661. 4. Jurisdiction profile. To establish your electronic filing requirements, you will complete TexasOnline forms to list your courts, staff member account needs, document format preferences, and fees information. The information provided will be used by TexasOnline to setup your accounts and to present your information to filers. For more information, contact BearingPoint at 512-542- 3558. 1 : ~ 5. Electronic filina bank account. All filing fees are guaranteed by TexasOnline, so clerks do not have to worry about trying to collect on bad checks or credit cards. Funds collected by TexasOnline (including filing fees, service fees, and convenience fees) are deposited in the account you designate. To aid in auditing and accounting, clerks should open a separate "E-FILE" account for the automatic deposit of fees collected by T exasOnline. For more information, contact BearingPoint at 512-542-3558. 6. Trainina. As one of the final steps toward implementation, TexasOnline provides training for your staff. Based on coordination and agreement between the parties, the training may be onsite in your office or at a training facility. Implementation will not be set until your staff is trained and ready. For more information, contact BearingPoint at 512-542-3558. 7. Marketina. T exasOnline will assist you in getting electronic filing information to your filers. Based on your input, BearingPoint will send mailings to your client list announcing that electronic filing is available through your office. Other announcements will be coordinated with the print and broadcast media. Finally, commercial companies will market their e-filing services directly to law firms. For more information, contact BearingPoint at 512-542-8024. 8. Case manaaement system interface. One of the benefits of electronic filing is that it provides your office a means to automatically enter data in your case management system. While not required for e-filing implementation, a direct interface can reduce staff time and potential errors in entering data into your case management system. The Office of Court Administration and BearingPoint are coordinating with interested case management vendors to provide a software module to update your database when a filing is accepted. Counties that provide their own case management software can also develop the required interface. Specifications for the case management electronic filing interface are listed on the OCA website at htto:/Iwww.courts.state.tx.us/oca/tcido/2.2 e-filino.odf. For more information, contact the Office of Court Administration at 512-936-7559. 9. FreQuently asked Questions. Clerks considering implementing e-filing frequently have questions or concerns similar to those asked by others. The Office of Court Administration has developed a list of questions and answers that may cover many of your issues. Answers to these "FAQs" are available on the at www.courts.state.tx.us/oca/iciUEfilino/FAQMav2004.odf. For more information, contact the Office of Court Administration at 512-936-7559 or BearingPoint at 512-542-3558 2 .{ ~ ,. TexasOnline eF!Hng Courts Court Frequently Asked Questions What is eFiling for Courts? eFiling for Courts is the official electronic filing solution of the state of Texas. It enables County and District Clerks to accept e-filed civil documents via the Internet. The solution is offered through TexasOnline, the official eGovernment initiative of Texas (www.TexasOnline.com). eFiling for Courts is made possible by the Supreme Court of Texas, the Judicial Committee on Information Technology, the Office of Court Administration and leading officials of many local governments. The result is a secure, easy-to-use system that streamlines and manages the two-way flow of information between filers, clerks, and court personnel. What makes eFiling for Courts different than other e-filing initiatives? eFiling for Courts provides benefits to both Courts and filers that other electronic filing models do not. With the eFiling for Courts model, filers throughout the state are free to select any participating e-filing vendor of their choice. Once a filer submits a document to their chosen electronic filing service provider (EFSP), the document is passed to the Cierk via TexasOnline. Clerks are then able to login to TexasOnline to process filings electronically. Benefits of this model include: ./ Statewide standards for electronic filing rules and technology ./ Filers are able to use the same vendor and process to file in any participating Court in Texas (which encourages usage of the system) Is the system secure? Yes. Documents are sent safely and securely to and from the court. eFiling for Courts utilizes a three-tier architecture with multiple firewalls and full-time intrusion detection monitoring. The system is compliant with the security standards of the State of Texas and the National Association for Court Management (NCSC), among other leaders in court management. What are the benefits of eFiling for Courts for my office? ./ Revenue generation opportunity (up to $2.00 per filing) ./ A void the end of day rush at your counter ./ Free your staff to work on other projects ./ Lessen the burden of paper document processing ./ Ability to integrate into existing CMS/DMS systems What is the cost associated with eFiling for Courts? One of the key benefits of eFiling for Courts is that the solution can be implemented in your office at minimal cost to the Courts. TexasOnline funds all implementation costs - your office is simply responsible for providing adequate computers and high speed Internet access. Not only is eFiling for Courts implemented at minimal cost to you, the Texas Supreme Courts allows Counties to charge a maximum of $2.00 per filing to help counties offset technology costs. For more information, contact Mike Griffith at Mike.Griffith@BearingPoint.com ... ~, TexasOnline eF~Hng Cou rts Court Frequently Asked Questions How will e-filed documents, as well as paper documents, be maintained by the Courthouse? This is entirely up to the County or District Clerk and their record retention requirements. A Clerk chooses how they want to maintain e-filed documents. e-Filing does not affect the courts paper files. Several options for the County include: ./ Maintaining only' electronic' court files of document images. These electronic court files could be comprised of scanned images and e-filed documents, or e-filed documents only. ./ Maintain only paper files. e-Filed documents will be received electronically and printed for storage. ./ Maintain both electronic files and paper files for a period of time. My County currently has a Case Management or Document Management System. Can eFiling for Courts integrate with our existing systems? Yes. TexasOnline is currently wor.king with The Software Group and several local County case management systems around the state to ensure seamless integration for Courts. This enables your County to accept filings electronically and pass them directly through to your CMS or DMS for storage electronically as well - completely eliminating paper from the process. If a lawyer goes to the Courthouse to review a f"lle, how will that lawyer access e-filed documents? Will the filer have to look at a paper flle to see the entire file? This completely depends on how the County maintains court files. For example, a county with electronic files could provide access via the Internet or a PC(s) in the courthouse for a charge or fee. A county with paper files only can continue to provide access just as they do now. Whether the filer reviews a paper file or electronic file is 100% dependant on how the County maintains their court files. If only one party in a multiparty case e-f....es, will e-filed documents be printed and maintained in separate me? This is entirely dependant on the County's decision regarding record retention and maintenance of court files. However, eFiling for Courts will offer electronic service of copies (eService) in an upcoming release. What Courts are currently benef"lting from eFiling for Courts? ./ Bexar District ./ Dallas County ./ EI Paso District and County ./ Ft. Bend County ./ Guadalupe District ./ Hidalgo County ./ Upton District and County ./ Tarrant County How can I learn more about eFiling for Courts? If you have more specific questions, please contact Mike Griffith, BearingPoint, at Mike.Griffith@BearingPoint.com, or (512) 542-8022. In person meetings and demonstrations are available. You can also visit the TexasOnline website: www.TexasOnline.comlefiling. And don't forget to look for us at your next statewide or regional meeting - we attend many clerk and judge events throughout the state. For more information, contact Mike Griffith at Mike.Griffith@BearingPoint.com I I _------1 APPROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR A USED MOTOR GRADER FOR PRECINCT #3. BIDS WILL BE DUE WEDNESDAY, NOVEMBER 17, 2010 AND CONSIDERED FOR AWARD ON MONDAY, NOVEMBER 22, 2010: A Motion was made by Commissioner Fritsch and seconded by Commissioner Finster to approve the specifications and authorize the County Auditor to advertise for bids for a used Motor Grader for Precinct #3. Bids will be due on Wednesday November 17, 2010 and considered for award on Monday, November 22,2010. Commissioners Galvan, Fritsch, Finster and Judge Pfeifer all voted in favor. f\ -/ BID SPECS FOR A USED MOTOR GRADER Machine shall have a minimum Net Horse Power of 140 Engine shall be wet sleeved and built by grader manufacturer Transmission shall be a Power Shift, Direct Drive 8 Speeds Forward and 8 Speeds Reverse Brakes shall be 4 wheel Effective Power brakes with separate Emergency brake Machine shall have a minimum turning radius of about 22 feet Shoulder Reach outside the wheels shall be about 82 inches minimum Tires shall be 14.00 X 24 Moldboard shall be 12 - 14 feet SAE Operating Weight before add-ons shall be about 31,000 pounds Final Drive shall have planetary reduction Machine shall have Factory installed Air Conditioning Machine shall articulate behind cab Machine shall have mounted Scarifier Machine will need Maintenance and Parts Manuals APPROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR ASPHALTS, OILS AND EMULSIONS FOR THE PERIOD BEGINNING JANUUARY 1,2011 AND ENDING JUNE 30, 2011. BIDS WILL BE DUE MONDAY, DECEMBER 13, 2010 AND CONSIDERED FOR AWARD ON MONDAY, DECEMBER 20, 2010: A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve specifications and authorize the County Auditor to advertise for bids for Asphalts, Oils and Emulsions for the period beginning January 1, 2011 and ending June 30, 2011. Bids will be on Monday, December 13, 2010 and considered for award on Monday, December 20,2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS 1. The County of Calhoun is requesting sealed bids for Asphalts, Oils and Emulsions as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or 10bsites Precinct #2, Six Mile Area or 10bsites Precinct #3, Olivia Area or 10bsites Precinct #4-P, Port O'Connor Area or 10bsites Precinct #4-S, Seadrift Area or 10bsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2011 and ending June 30,2011. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. Materials shall conform to the Texas Highway Department Item #300 entitled "Asphalt, Oils and Emulsions." If there are any other specifications, they are listed on the Invitation to Bid form. The Bid Items are: -Primer Oil Must Meet All TXDOT Specifications -Item 300, Asphalts, Oils and Emulsions: [AC-5] Must Meet All TXDOT Specifications -Item 300, Asphalts, Oils and Emulsions:(RC250) Must Meet All TXDOT Specifications -Item 300, Type CRS-2, Emulsified Asphalt (Cationic Rapid Setting) Must Meet All TXDOT Specifications -Item 300, Type CRS-2P, Emulsified Asphalt (Cationic Rapid Setting) Must Meet All TXDOT Specifications -Item 314, Emulsified Asphalt Treatment Must Meet All TXDOT Specifications -Emulsified Asphalt Road Over-Coat (protective over-coat asphalt emulsion) Must Meet All TXDOT Specifications Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plan, terminal, shipping container and any other source they deem necessary to insure reliability of the products. . 4. Delivery shall be FOB Destination to 10bsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Page 1 of6 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3, )61-893-5346 Commissioner Kenneth Finster, Precinct 4, 361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall 202 S. Ann St., Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Email: peggy.hall@calhouncotx.org Page 2 of6 GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING ~ Return Only the Original of the "Invitation to Bid Form" ~ If you send information on your product, please send 6 copies. A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge by 10:00 AM, Monday, ~ecember 13,2010. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Monday, December 13, 2010 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 air Mark the outside of the sealed envelol1e with the name of the bid item. If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid - Asphalts, Oils & Emulsions." C. WITHDRA W AL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All charf!es must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. Page 3 of6 F. Bidders are invited to be present at the opening of bids. Once Commissioners' Court has made the award, the bids may be viewed at the Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979. 2. BIDS: Bids are for a six (6) month period beginning January 1,2011 and ending June 30, 2011. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves Page 4 of6 the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Cominissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. General Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHAREOUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 5 of6 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 14. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St, Ste B Port Lavaca, TX. 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller@calhouncotx.org Page 60f6 APPROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR INSECTICIDES/PESTICIDES FOR THE PERIOD BEGINNING JANUUARY 1, 2011 AND ENDING JUNE 30, 2011. BIDS WILL BE DUE MONDAY, DECEMBER 13, 2010 AND CONSIDERED FOR AWARD ON MONDAY, DECEMBER 20, 2010: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve specifications and authorize the County Auditor to advertise for bids for Insecticides/Pesticides for the period beginning January 1, 2011 and ending June 30, 2011. Bids will be on Monday, December 13, 2010 and considered for award on Monday, December 20, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor v SPECIFICATIONS FOR INSECTICIDES/PESTICIDES - FOR MOSQUITO CONTROL 1. The County of Calhoun is requesting sealed bids for Insecticides/Pesticides for Mosquito Control as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or lobsites Precinct #2, Six Mile Area or lobsites Precinct #3, Olivia Area or lobsites Precinct #4-P, Port O'Connor Area or lobsites Precinct #4-S, Seadrift Area or lobsites 2. The bid shall be in effect for a period of Six (6) Months Beginning January 1, 2011 and Ending June30, 2011. 3. Bid Items are: · Mineral Oil · Malathion - Active Ingredients: 96.5% Malathion 3.5% Inert Ingredients · Oil Soluble Svnthetic Pvrethroid - Active Ingredient: d-Phenothrin · 20-20 UL V - Active Ingredients: 20% Permethrin 20% Piperonyl Butoxide Technical 60% Other Ingredients · 30-30 UL V - Active Ingredients: 30% Permethrin [Cas 52645-53-1] 30% Piperonyl Butoxide Technical [Cas 51-03-6] 40% Inert Ingredients · Insecticide #1 - Active Ingredients: 4.14% Resmethrin 12.42% Piperonyl Butoxide Technical 83.44% Inert Ingredients · Insecticide #2 - Active Ingredients: 13.624% Chlorpyrifos [O,O-diethyl 0-(3,5,6, -trichloro-2-pyridyl) phosphorothloate] 86.376% Other Ingredients · 2 + 2 ULV - Active Ingredients: 2% 3-Phenoxybenzyl-(1RS, 3RS; IRS, 3SR) -2,2-dimethyl-3-(2-methylprop-l-enyl) cyclopropanecarboxylate 2% Piperonyl butoxide, Technical 96% Other Ingredients · 3 + 15 ULV - Active Ingredients: 3% Permethrin (3-Phenoxyphenyl) methyl (+/-) cis, trans- 3-(2,2-dichlorethenyl)- 2,2-dimethyl cyclopropanecarboxylate 15% Piperonyl Butoxide, Technical 82% Other Ingredients · 1 + 5 + 5 UL V - Active Ingredients: 1 % Prallethrin: (RS)-2-methyl-4-oxo-3- (2-propynyl) cyclopent - 2-enyl-( 1 RS)- cis,trans-chrysanthemate 5% Sumithrin@: 3-Phenoxybenzyl-(1RS, 3RS; 1 RS, 3SR)-2, 2-dimethyl-3-(2-methylprop-l- enyl) cyclopropanecarboxylate 5% Piperonyl Butoxide, Technical 89% Other Ingredients Page 1 of6 I 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3, 361-893-5346 Commissioner Kenneth Finster, Precinct 4, 361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Atln: Peggy Hall 202 S. Ann St., Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Email: peggy.hall@calhouncotx.org Page 2 of6 GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING ~ Return Only the Original of the "Invitation to Bid Form" ~ If you send information on your product, please send 6 copies A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Monday, December 13, 2010. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Monday, December 13,2010 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St Third Floor, Room 301 Port Lavaca TX 77979 r:r Mark the outside of the sealed envelol1e with the name of the bid item If you send your bid by UPS, FEDEX, etc, the outside of this envelope must be marked "Sealed Bid -Insecticides/Pesticides." C. WITHDRA W AL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. Page 3 of6 'f F. Bidders are invited to be present at the opening of bids. Once Commissioners' Court has made the award, the bids may be viewed at the Auditor's Office, Courthouse Annex II, 202 S. Ann St, Ste B, Port Lavaca, TX 77979. 2. BIDS: Bids are for a six (6) month period beginning January 1, 2011 and ending June 30, 2011. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manuallv sign it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves Page 4 of6 the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. General Specifications 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 5 of6 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully res,olved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMA nON ACT: , , A. All governmental information ts presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S. Ann St., Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 EmaiI: cindy.mueIIer@calhouncotx.org Page 60f6 APPROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR ROAD MATERIALS FOR THE PERIOD BEGINNING JANUUARY 1, 2011 AND ENDING JUNE 30, 2011. BIDS WILL BE DUE MONDAY, DECEMBER 13, 2010 AND CONSIDERED FOR AWARD ON MONDAY, DECEMBER 20,2010: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve specifications and authorize the County Auditor to advertise for bids for Road Materials for the period beginning January 1, 2011 and ending June 30, 2011. Bids will be on Monday, December 13, 2010 and considered for award on Monday, December 20,2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor .;.~ SPECIFICATIONS FOR ROAD MATERIALS 1. The County of Calhoun is requesting sealed bids for road materials as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2. The bid shall be in effect for a period o/Six (6) Months Beginning January 1, 2011 and Ending June 30,2010. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges. If there are any other specifications, they are listed on the Invitation to Bid Form. The Bid Items are: -Item 350, Type D (Hot-Mix Cold Laid Asphaltic Concrete Pavement) Must Meet All TXDOT Specifications -Item 330, Limestone Rock Asphalt Must Meet All TXDOT Specifications -Item 332, Limestone Rock Asphalt Must Meet All TXDOT Specifications -Item 330, Type D (Pre-Mix Limestone) Must Meet All TXDOT Specifications -Item 304, Type PE (Topping Rock), Grade 4 Must Meet All TXDOT Specifications -Item 302, Type PE (Topping Rock), Grade 3 Must Meet All TXDOT Specifications -Item 249, Type B (Flexible Processed Base), Grade 3:(Min PI 6) Must Meet All TXDOT Specifications -Item 249, Type A Limestone, Grade 3 [1 ~ Inch] Must Meet All TXDOT Specifications -Type PB (Topping Rock), Grade 4 Must Meet All TXDOT Specifications -Limestone-3/4 Inch to Dust Must Meet All TXDOT Specifications -Dry Rip Rap Material Must Meet All TXDOT Specifications Tope size: 15" Rock weighing between 175 to 200 pounds ~ Bid Items continued on page 2 Page 1 of6 l I ,,; I I v -Fly Ash Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives ma,y sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Bottom Ash Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Top Wash Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. -Topping Calhoun County reserves the right to conduct random sampling of pre-qualified materials for testing and to perform random audits of test reports. County representatives may sample material from the manufacturing plant, terminal, shipping container and any other source they deem necessary to insure reliability of the product. 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. 5. NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3,361-893-5346 Commissioner Kenneth Finster, Precinct 4, 361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Peggy Hall 202 S Ann St, Ste B Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Email: peggy.hall@calhouncotx.org Page 2 of6 ., GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING ~ Return Only the original of the "Invitation To Bid Form" ~ If you send information on your product, please send 6 copies A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter. B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge on or before 10:00 AM, Monday, December 13,2010. The clock in the County Judge's office is the official clock that will be used in determining the time that a bid is received and the time that bids will be opened. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County does not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Monday, December 13, 2010 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 I'if" Mark the outside of the sealed envelol1e with the name of the bid item. If you send your bid by UPS, FEDEX, etc, the outside o/this envelope must be marked "Sealed Bid - Road Materials." C. WITHDRA W AL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price. All Charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. Page 3 of6 L E. No change in price will be considered after bids have been opened. F. Bidders are invited to be present at the opening of bids. Once Commissioners' Court has made the award, the bids may be viewed at the Auditor's Office, Courthouse Annex Building, 201 West Austin Street, Port Lavaca, TX 77979. 2. BIDS: Bids are for a six (6) month period beginning January 1,2011 and ending June 30, 2011. 3. BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Vendor, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the individual signing nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manuallv sign it. 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax. The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County . In the event of Tie Bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7. DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the Page 40f6 ~ I . number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or the surety on his bond for any and all damages occasioned by the breach. 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Specifications for Road Materials 2. General conditions to bidding 3. The signed Invitation To Bid Form with bid amount 4. Letter awarding the bid B. In case of conflict, the specifications shall be controlling. 12. OSHA REOUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 5 of6 .. 13. PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2. Appropriate identification of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party. If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMA nON ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Calhoun County Courthouse Annex II Attn: Cindy Mueller, County Auditor 202 S Ann St, Ste B Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Email: cindy.mueller@calhouncotx.org Page 60f6 r AMEND THE INCEPTION DATE OF LEASE-PURCHASE DATE WITH DEERE CREDIT INC. FOR PRECINCT #1 USED MOTOR GRADER TO OCTOBER 19, 2010: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to amend the inception date of Lease-Purchase date with Deere Credit, Inc. for Precinct #1 used Motor Grader to October 19, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY CR 101, PORTlAVACA,TX77979 DEERe: CREDIT, INC. 6400 NWS6TH ST, POBOX 6600, JOHNSTON, IA 50131:1)600 This Master Lease-Purchase Agreement ("Master Agreement") . is.. entered into betweel1. Peerecredit ..Inc::., as . U~ss(lr("we", . "us" or "our"); and the lessee Identified above ("You" or "your''). "Schedule" shall mean any Lease Schedule signed P)' you and Us, which lncorp(lrates the lermsof this Master Agreement ~Lease" shall mean this Master Agreemeptand any Scheill.lle. ... . . CD JOHN DEERE CREDIT Lessee: less6r: TERMS ANP CONDITIONS 1.. LeaseTerm:Pavment&: You agree to lease from us the property ("Equipment") described in each Schedule for the Lease Term. The Lease Term will begin on the Lease Term Start Pate and end on the LellseT!'irm End Pate. All attachments and accessories itemized on the Schedule and all replacements, parts and repairs to the Equlpmeflt shall form part of the Equipment A Schedule' Is not accepted by us until we sign it. even if you have made a payment to us. youagree to remirtous the Lease Payments indicated in the Schedule and all other amounts whe.n dueandpayalJle each Billing Period, even if we do not send you a billoranim/oice.ExCepi as otherwise provided in Sectlon2. of this MasterAgreement,YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL, AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION. OR SETOFF FOR ANY REASON WHATSOEVER. For any paymel1t which is n(lt received by its due date, you agree to pay a late charge equal ti> 5% of the past due amounl{not 10 exceed the maximumamounl permlltedbylaw) as reasonable collectloncosts.pll,Js inlerest from .the due date until paid at a rate of 1.5% per month. but in no event more than the maximum lawful rate. 2.. Non-Appropriation of Funds. YoU intend 10 remit to us all tease Payments and other payments for the full tease Termif fun~!l are legally available.. In the even! you are not granted an appropriation offundsalany lime during the Lease Termfnr the Equipmenlor for equipment Which. is functionally similar to the Equipment and operatingfundsare nototherwise available 10' you to remit Lease. Payments and other payments due and to become due under the Lease, anlf there Is no other legal pr()cedureor available funds by or with which paym!'intcanbe m"de to us. and the non- appropriation didoot result from an actor omission by you, youshaU have the right. to return the EqUipment .in accordanCe. with SectionS of this MasierAgreMlentand terminate the Lease on the last day of the fiscal period for which appropriations were received without penally or expense to you, except as to the portion of the Lease Payments for WhiCh funds,shall have been appropriated an~ budgeted. . Atle"sUhirty (30) days prior tolhe end of your fiscal period. your chief executive officer (or legal counsel) shall certify in writing that (a) funds haVe not been appropriated for the fis<;lll period; (b) suchnoo-approprialion. did not rellult from any act or failure lo act by you, and (c) you have exhausted all funds legally available to pay Lease Payments. If you terminate tha Lease becauseola non. appropriation of fundll, you mllY not; to the extent ~ermitted. byapplieable law, purchase., lease. or renl, during the subsequent fisealperiod, equipment performing the same . functions, as. or functions taking the place of ,I hose performed by the Equipment. This Section 2 shall nol ~ermityou to terminate the Lease In order toaequiteanyotherequipment or IQ alloca.tefunds directly or indirectly 10 perform essenliaUy the applicallo,!JQ'i which the Equipmentisihtended, ... ... . ..... 3. Tiixes. Although you may be exempt from the payment of certaIn taxes.. you agree to pay us when invoiced (a) all sales. use; renlal,gross receipts and all other taxe.s which may I:>e Imposed on the Equipment or its use. and (b) all taxes andgovernmei)tal c::hargesassociated with the ownership. use or possesslonoflhe EqulpmenUncluding.b\l1 not limited to. personal property and ad. Valorem ta)Ces ("Taxes"): Taxes do not Inc.lude those measured by our nel income, If applicable law requires lax returns or rl:jports to . be filed. by you. you agree to promptly file such tax returns and, reports and deliver copies to us. . You agree to keep. and makaavailaQle to us all taX returns and repMs for Taxes paid by you:. . . !; 4. ..Securitv Interest: Mlsslnqlnformatlon. YOt) shall have tiUe lolhe EquiPment immediately upon delivery .. and shaUbelhe owner of. Ihe equipment.. You (a) grant usa security Interes!in the Equipment (and all ,. proceeds) to secure aU of youroblisaliOns under thr;t Lease, and (b) authorize uS to file financing statements naming you as debtor. You agree to keep the Equipment free and clear of aU liens and encumbrances~ except tho.se in our favor. and promptlynotilyus if a Iienorencumbrimteis placed or thre.atened against the Equipment. You irrevocably authorize us. at any lime, .to (1) insert or correct infoimation on Schedules, including your corree.t legal nalT1e. serial numbers and Equipment descriptions: (2) submit notices and . proofs of loss fOfllny required insurance; and (3) endorse your name on remittances forinsuranee and Equipment sale or lease proceeds:. .' 5. EQuipment Maintenance. Operation and Use. You agree. 10 {a) not move the Equipment to anotherc[)untyorstat~ without notifying .LlS within 30 clays: (b) operate and maintain the Equipment iriaccordance with all (1) co y Master Lease-Purchase A ree.ment AgrQ$mt!nt No. 0061291 laws;. <#l.iirianCelland regulations, (2) ,manuals and other instrucllons Issued by the manufacturer(s) andsypplier(s), and (3)insLirance policy terms and requirements; (c) perform (at. your expense) llll maintenance and repairs necessllry to keep the Equipment in as good a condition as when delivered 10 .you; reasonable wear excepted~ (d) not. install any accessory or device on the Equipment which affects lfie. value, useful lifaor the originally \ntended funellon oruse~fthe Equipment in any way,unlessitean be removed without damagiQg the Equipment;(ejallow uSllnd .ouragent(s) to inspect the Equipment and all of your records related to its use, maintenance and repair, at. . anY reasonable. Ume;(f) keep ..any' metering device installed . on the. Equipment connected and in good~orklng condition.alall limes;.(g) affix.md maintain, In a prominenl place on the Eq\jipment, aoy labels, plates or other marklngswemayproYkletoyou: and (h) not permilthe Equipment to be used by. or to be In the possession of; anyone..other than you oryour employees. 6. !!laurance. You agree, styoutcosl.to. (a) keep the Eqoipment insured againstaH.risks ofphY$lcal damage for no lellsthan the F'rinciPllIBalance(as iridicatlild in the Am9rtizatlon Schetiufeallac:hed 10 M.d ma.de a part of the $chedUle).naming us as sole loss payee;. and (b) maintain public liability Insurance, covering personal injury and property damage for nolless than $1 ,oqo.OOO per occurrence. naming us as additional insured. All insurance must be with com'panles!lnd poli.cies llccaptable taus.. Yourobligallon 10 insure the .F:qul'J>ment continLies \lntll you return the. Equipment to us and we accept it. . ~.ach insurance P()licy m\lstprovide that (A) ()ur interest inthe polley will not be ! il1validated by any act. omission. breach or neglect of anyone other than us: 'lind (B) the Ihsurer will give us at least 30 days' prior written notice before any. cancena,lionof; or material change to, the polic;Y. Unless you provide tis with evidenceoflhe required insurance <:overages. we may purchase insurance, at yourexpensa.lo protect. ol.lrihterests in the Equipment. This insurance may noH1) protect your inlerests;or (2) pay any claim lhiltyou make or any claim Ihllt is made againslyouin. connection with Ihe Equipment Yo.umay later eancel~ny Insurance purchased by us, bLit only aftr;tr providing us witti evidence that you have obtained the insurance required by the Lease. The cost of the insurance may be more than the cost of il'1surance you may be able to obtain onYourown. 7. . loss or Damage. Until the Equipment is ret!.)rned .to us in. satisfactory ~onditi()n,yol.J Cir!'i re~pon$lble for all risk of loss and damage, loss. theft. (jestruction or seizure. of the Equipment (an "Event of Loss").. You must promptly notify us ofany Evehtof Loss. If Ihe Equipment ean be repaJn~d or replaced, you. agree to promptly repair or replace Ihe. Equipmenl. at your cost, and the terms of the Leasewiil continue to apply. If ~he Equipment cannot be repaired or replaced. you agree to immediately pay us the pro ratll portion of the Principal. Balance, as determined by us as of the. day bafore such Event of Loss ocCl,irred. Upon receljltof the pro rata portion of the PrinCipal BalanCe, we will transfer to YOt) (or t!1einsurancecompany) all of our right. tilleand. interest in such item(s) of Equipment (each, an "Item") A::;-IS.WHERE-IS. \IVITHqUT ANY WARRANTY AS TO COt-lOlTION OR VALUE. All insurance proceedsmusl be paid directly to us, and we may apply any excess insurance proceeds 10 any otheramountsyoo OWE! us, ... ... 8.. Return of EQulllment. If a Schedule is terminated for any reason including, ~iJt not. limited to, CI non-appropriation of funds pursuant to Section 2 ot this Master Agreement, you agree 10 return allE:quipment to thepJace designated by us. styour expense and in satisfactory. condition; along with all use. maintenance and repair records. Equipment is in satisfactory condition if It'jJ> in as goolf .aconditionas when the Equipment was delivered to. you, , .. . weiir excepted, and conforms to thestandan1s of any Maintenance , .. . IncorpOrall'ld intolhe Least:,t ... ... . .9. Default. You will be indelaultif: (a) you fail 10 ramilto us any Lease p'aymentor other payment when. due; (b) you breach any other provision 01 the Leas.e and such defalJ,.ltconlinue$ for 10 days; (c) a defaull oCCUrs under anyotheragreemenlbetweenyou andDs (or' any of our affiliates); or (d) you fail to maintain the Insurance required by section 6; Time is of the essence under the Lease. 10, Remedies; If a~efauiloccurs~we.may do one or more olthe follOWing: (a) recover from yoo.l\15 L19UIDATEDOAMAGES FqRLQSS OF BARGAIN ANP NOT AS A PENALTY; the Principal Balance as of the date ofsul:h default; (b) declare any other agreements between yOu and us in default; (c) terminate anyo! yo~r rights (but none of your obligations) under any Lease.andanyotl)er agreement between you and us; (d) require you.to relurn the Equipment in the lllanr)erouUined in SectionS, .or take POSSession of the E uimen!; e lease or sell the E ui merit oran crtion lhereof at.a ublic or ADDITIONAL "tERIIIIS ANPCONbITIONS. OF AGREEMENT private ~ale;.(f) apply the net pr()ceeds we receiv/3fr()m.anysale, I.easeor ~3. Indemnltv. . YQu . ~rE!. rellPonsible for IJI! losses, damage, claims: oth.erdlspoSlllon of t.he . Equipment (after. dedu~tlng all. of our boStll ~n~ ilifringemenr claims; injuries to; otlhe dellttl of an individual, and attorneys expenses) to your obhgatlonsunder the Lease, witt! you remainirig liable fot feesllnd ccisls ("Claims'); iricumldor asserted by<\ny pefllon, in any any deficiency: (gl charg~ y~u for .expe~ses In~urred in connection\Yilhthe manner related to the Equipment or the leas!! thereof, lflcluding its use, enforceme~tof our remedies including, wlthoullm:utation,,repossession, repair conditionofpoSSessiQn. Tc> thEtEt)Ctent permilted under applicable law, you IJnd collectl~n costs,attornexs' fee~. andc()~rt . costs; (hl exercillEl Clny. .otheragree todefj3n<l. and in~ernl'lify. us,and hold us harmless, against aU Claims, remedy available at law or mequlty; and (I) .takeon yourbehaiL(at'your atthough we reservathe right to 'controllhe. defense and to select Or elfpense) any ~ctlon .requlre~. by the' Lease which you fa)1 to.ta.ke'.')'heseaPPl'e:\ve defense counsel.. You. agree.to,not llrlng any actillO. for Claims remedies are cumulative; are li1 addition to any other remedies provide(ffor by against us. You will prompllynotifyullof ~ltClaims made. VOllr Hablllty law, and m~y be exe~c1se~ concurrently or separately. Any failure or delay by under this Section .is not limned lothe amounts oflnllw.rance required wnder Us to e)(ercIse any fight shall not operate as a waiver Of any. other right or trye Lease.. This indenlility cOl'llinues beyond theterminallon of a Schedule, future right. .' . . .'. . '. '.' .... '. ... . ..... .' ... fl.)ractsor(lmissions.Whjch occurred during the lease Term. U. Assl!:lnment. You wiU not assign, pledge orotherwise transfer any of 14. '.' TiniePrle.. YOU understand that the Equipment maybe purchased your rights orinterestsJn the Lease or any Equipment withoulourprior Written for cash. or iLmaybe purchasedpursuaf'lt!o the terms of the Lease fora consenl. Any assignment without our consent wlll be void.. Wj3' may assign '. Time Pri~eqllal toiheswmof (1 )aU Lease Payments due and to become the Lease or our interest in the Equipment at any lime without notiCe to you . <lUethere\JI'l<ler.and (2) the Documentation Fees. By execuling the lease, and without yourC(lnsent.. We may provide information a!lout YOlJto any. '.you have choseilto purchase the Equipment for thanime Price. Youand Prospecliveassignee or participant. You agree not to assert'agalnst ouri,walntend to complY with all applicable la\';s;. In no event will we charge or assigneeanycialms, offsets or defenses Which you may have against Us; . h. collect. any amounts In excess of thoseailowed by applicable law. In the .12. Representations and Warranties; . You represent andwllrranttous',as"ev~N any am()unt In excess .of thalallowedby law is charged or recovered, of the date of this. Master Agreement and of eaph Scheclule, and coyenanuoany such charge will be deemed limited by the amount legally allowed and Us so long as the L,ease is in effecl. that (a) you are a State, ora political ,anyamount r~ceived by us 1n excessoflhat legallyanowed will be applied sUbdivIsiontherebf, for ~urposesofSeCtlon103 of the. Internal Rever'n.ieCode by us; to the.. payment Qfamounts legaliy allowed under the Lease, or of 1986, as amended (the "Code"); (blany documents required tOile delivered refunded to you, .' . '. . In connection' with the Lease (coilectively, the "Documents'1 have~eenduty 15. Miscellaneous. WE HAVE NOT MADE, AND 00 NOT MAKE, ANY authorlzedby you in llccordance with an applicable laws, rules, ordlf'lances. REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED. AS TO and reguiations;(cl the DOCUfflents are valid, legal, binding agreements. THE. . . EQUIPMENT'S MERCHANTABILITY.. FITNe~S FOR A enforceable in accordance with their terms and the person(s) signing the PARTICULAR PURPOSe. SUITABILITY. OR OTHERWISE, WE ARE Documents have the authority to do so. are acting with the full auth()rizationof N()T LIABL.E FOR CONSEQUENTIAL OR SPECIAL DAMAGES. You your governing body. and hold the offlcesindicated below their signatu~es; (dl aclmowledge that no supplier or dealer of the Equipmenlis an agent of ours, the Equipment is~ssential.t().theim(flediate performance of a governmental (lr or. authorized to act for or bind us. You' agree nolto withhold any.. amount proprietary function by you within the scope of your authoi'ily and shall be you owe us if you believe you have a claim (lgainst us,oranyEqlJipment used during the Lease Term only by you and only to perform such function; (e) supplier(sl or manufacturer(s), butlo pursue that claimlndependenUy. Any you Intend to use the Equipment for theent!re Lease Term and shall take 'all cl(lim you have against us must be made within two years after the event necessary action to include in yourannuei bu<,1get any fllnds required to fulfill thateaused it. All nolicesmusl be in writing and will be deemed given 5 days your obligationS each fiscal period during . the Leese Term; (f) you have after maHlngto the intended recipient at its address Indicated above. unless Complied fully with all applicable lawgoveming open meetings. public bidding changed by a noliceglven in accordance with this Section. Each Lease and appropriations, required in connection wlthlhe Lease and the debtun<:ler supersedes and replaces illl prior understandings and communicalions(oral applicable state law; (91 your obligatiOns tpramit Lease Payments and other orwrittenl cOncemlng the subject matter thereof. No part of any lease can amounts due aM t() become duewn<,1er the Lease constitute a cl.iMnt be. amended, waived. or terminated except bya writing signed by both you el<pense and npt a debt under applicable state law; (h) aU financial iriformalion arid us. Any part of. Ihls Me.ster Agreement. may be signed In separate you have Pfovidedistrue aniSa reasonablerepreseritatlon of your financilil counterparts thai, together, willGQnstitl.lteone document. Ita court finds any condilion;(i).you shall natdo or cause to be done any act whichshaU cause. part of this MjistetAgreement tobelnvalld or unenforceable; the remalnderof or by omission.of any act allow the interest portion Of any Lease Paymentto thisMlJsterAgreement will remain In effect. You permit us to monitor and become includible In our9ros::;. incorre for Federal income taxation purposes record telephone conversallons between you and us. AU of our rights under underthe Code;(j} youshaU maintain a complete and accurate account of all each Lease shall remain In effect after the expiration of the Lease Term or assigrimeots of the Lease in the form sufficient to comply with book entry termination of the Schedule. . requirements of' Seclion149(a) of the Code and the regulationspre::;crilled thereunder from time to time; and (k) you .shaUc:omply with thEt information reporting requlreme!1t~ of Section 14!)(e) of the Coda; . Such compliance,sh.al! Include, but not be limited to, the execution. of a038cG or 8038-GC ll)fonl;la(IOfl Returns."'" THE TERMS OF THIS MASTR AOREEMENr SHOULD BE READ CAREFULLY BEFORE StONiNG BEGAUSe ONLY THESEWRiTlEN TERMS ARE ENFORCEABLE NO OTHER !:RMS OR ORAL PROMISES MAY BE LEGALLY ENfORCED. BY SIGNING THIS MASTER AGREEMENT, YOU AGREE TO THE TERMS ON !3'OJH P GES 1 AND 2. T .'. MASTERAGRI;EMef'lTlSTHE COMPLETE AND EXCLUSIVE STATEMENT OF Tl:lE AGREEMENT BETWEEN YOU AND US. E EPTAS WE MA LATER AGREE IN WRITiNG TO MODIFY IT: CA HO COUNTY DEEREC~EDIT;INC. . CR ~ 6400NW 86 ST, POBOX 6600 PO JOHNSTON.IA 50131-6600 . !J By: By: Date: 'ntle: Dale: ""-...._ "'^'^^"'Aft~ .(EJ P"f D JOHN DEERE CREDIT Lease Schedufe tease Schedule No. 030..0061291-000 Mflst~.. Uflse AgJ'eementNd. 0061291 2005 CALHOUN COUNTY CR 101;. PORTLAVACA. TX77979 OEE:RECREOIT,INC; 6400 NW 86lbST; POBOX 6600. JOHNSTON.IA 501 ~ 1-.saoo . EqulpmentD~scrlptio n MOTOR GRADER 672D DW672DX601177 4332 $121,314.60 Lessee: (Name & Address) JO LEASE TERM Equipment Location c~ tol, PORT LAVACA, TX. 77979 OUTSIDE city. limits: 0 CALHOUNCOlJNTY $0.00 TotalUase payment $26; 114.91 Purchase Option Lea$eTerm Start Date 10/1912010 Lease Term End Date 11119/2014 Lease Payment SaleslUseTax $26;114;91 $1.00 A(:lvlincQ Lease pa ment "A(lvanceLeasePayn;ent inch,ldesthe lirst 1 and last 0 Lease pa ment s "Master Agreernenf' shall mean .thea.bovereferepced Master Lease~Pt.irchaseAgreement. "Schedule" shall mean this Lease Schedule, "Lease" shall mean this Schedule and the. Master Agreement. All oflheterms 'a~tl conditions set. forth in the Master Agreement and any amendment. addendum.. schedule or attachment thereto or hereto including , but not limited to. the Maintenance Addendum are hereby incorporated into and made. a part olth is SChedule. ' Lean Payments. You agree to remit. the Lease Payments. (and you; (4) you. received the written warranty applicable. to the Equipment. and applicable sales. use .and property taxes) on the dates m)tedabove.a,nd,"4n~e~stalld that your rlQhts under the written warranty may be limited; (5) the all other amounts when clue to: OEERE CREDIT, INC,.. p,O, BoxM50, I. Equipment is uncondlllonallyand irrevocably accepted by you as being suitabl~ Carol Stream, IL 60197-4450, . . .' far it~. intended use; . (6) the Equipment is ingQod conditianand repair purchase Option: You may purchase the Equipment at. the end of the (operating andothelWise); (7) ttie. Equipment shall be used only for the purpose. Lease Term for $1, prc:witled (1) youarenotin default, and (2Jwe rec;eive indicated herein: (8) all information prQvltled to us by yau is true and correct all amounts you owe us on or beforelhe Lease Term End Date (the ..... You acknowledge and agree that (1)we did not select. manufacture or "Purchase Opllon"). Upon .exergse of Ihe Purchase Option. we . will (a) supply any of the Equipment; (2) we. acqUired the Equipment at your direction; transfeqo you all of our right. title and interest in such lIem(s) 9fEquipment (3) you selected the supplier of the Equipment; (4) you are entitletl to .all AS~IS.IJVHERE~IS. WlTHOUTANY WARRANTY AS TO CONDITION OR manufacturer warranties ('Warranty Rights') and we assign all Warranty Rights VALWI;, and (b) releas!'! our security interest In the Equipment. to you; to the extentassignable: (5) you may request an accurate angcomplete Representations and Warranties. You represent and warrant to. u5.asstatement of the Warranty Rights. including any disclaimersandlilnilatlons. of the date you signed this Schedule. that (1) the Equipment wa$ sele.cted directly from the manufacturer; and (6) you assign to us all your rights (but none by you; (2) the Equipme (including all manufacturer manuals and of your obligations) under aU purChase orders, purchase agreements or similar instructions) has beend ve ed to. and examined by, you: (3) the safe documents relating to the Equipment. You waive all rights and rl.!lmedles o eratlon and the ror se 'Cin oHM E ul mentwere exlained to conferred upon a lessee under Article .2A oftheUniform Commercial Code. BY ~IGNII\IG Tlii '. ISC ALL OF THE TERMS AND CON DITION$OF THIS SCHEtHJLE AND THE MASTER~GREEMeNT. DEERE CREDIT, INC. 6400 NW 86tt\ST, PO BOX 6600 JOHNSTON,IA 50131.6600 19 tO/1~/201.Q o Monthly t:l Quarterly [jSeml~Annual 621 ArlOual By: <'. ~. Date: Title: pate: App 10991482 D JOHN DE~RE CREDIT lessee: (Name 8. Ad.areas)' lessor: Nominal Annual Rate: Payment Number: ---.. --........ -..... Lease I 2 3 .4 5 6 7 8 9 10 II 12 13 14 L5 16 17 18 19 2.0 21 22 23 24 25 26 27 28 29. 3.0 31 32 33 34 35 36 37 38 39 4.0 41 42 43 44 45 46 LealSe$chedule No. Amortization. Schedule 030-.0061291-000 ~asterL~a;s.e~PU"Chase Agreement No; 0061291 CALHOUN COUNTY CR lOt POR'r LAVACA. TX 77919 DEERE CREDIT, INC, 6400 NW6alh ST, PO BOX 6600., JOHNSTON,IA50131-6110Q. 3,75% Date: lOll 9/20 1.0 10/19/2010 fll19/20T.o 12/1912.010 01119120 II 02/1912011 0311912011 0411912011 05/19/2011 06/1912011 07/1912011 08/19/2011 09/19120n 10/1912011 11I1912011 12/1912011 01/1912012 .02/19120'12 03119/20 12 04fJ9I2012 05119/2012 0611 9120 12 07119/2012 08/1912012 09119/2012 10/1912011 1111912012 12119/2012 01/1912013 02/19/2013 03/19/2013 04/19/2013 05/19/2013 06/1912013 07/19/2013 08/1912013 09f 19/20 13 IOfl9/2011 11119120\3 1211912013 0lfl912014 0211912014 03f19f20 14 .04119/20 J 4 05/1912014 .... 06119/2014 07119/2.o}4 lease Payme,nt: 26,114.91 0.00 0,00 0,0.0 0.00 0,00 0,00 I., ,. 0.00 I, 0,00 O.OQ 0.00 0.00 26,114.91 0:00 Q,OO 0.00 0.00.:. 0:00. 0.00 0:00. (),OO 0.00 0.00 .oM 26,114.9-1 0..00 0.00 0.00 0:0.0 .0.00 0.00 0.00 ;O.OO~;;, O:OQ 0.00 o ;o:iL 26,114.91 0.00 .0..00 0.00 0.00 0,.001 0,00 .0.00 0.00 0.00 Interest: 0.00 297.53 298.46 299.39 300.33 301.2.1 ."302.2:1 303:15 30401 0 ~; ~ 22727 227~98 228.70 22'9,41 230;13 230.85 231.S7 .232.29. 233.02 233:74 234048 23.5,21 154.33 lS4.82 1 ~5.30 15$,19 156.27 156.76 1.57.25 -- 1$7.74 158,23 1.58.73 159.23 159,72 78.61 78,86 79,11 79.35 79.60 79.85 8001 (l 80035 8060 , principal: 26,114.91 297.53- 298.46- 299,39. 3.00.33- 3.01.21- 302.21- 303.1 5- 304.10- 305.05- 306..oO~ 3D6,96~ 25,806.99 227.27- 227.98. 228.70- 229.41- 230.13, 230,85- 231.57- 232,29~ 233.02- 233.74- 234.18- 25;879.70 154.33- 154.82- 155.30- 155.79. 1.56.27- 156.76, 1.57.25- 157.74- 158.23- 158.13- 159.23- 25,955.19 78.61- 78.86- 79.11- 79.35- 79.60- 79.85-, 80.10- 1 80,35-1 -.--- ____~I [8 P~{ Remaining Balance: 121,324.~0 95,209.69 95,507.22 95,805.68 96,105.07 96.405.40 96J~ 97,008.88 97,312.03 97,616.13 . 97,921J 8 98,227.18 98,534.14 72,727.15 72,954.42 73.182.40 73,41L10 73,640.51 73,870.64 74,101.49 74,333.06 74,565.35 74,798.37 75,0:32.11 75,2(j659 49,)86.89 49;541.22 49,696:.04 49,851.34 5.0,007,13 50,163.4.0 50,320.16 5(),477.41 50,635.15 50,793.38 50;952J I 51,111:3.4 . 25,156:\ 5 25,234.76 25,313.62 25,392.7 3 25,472:.08 25,551.68 25,631.53 25,711:63 25.79L98 25,872.58 ({Ct, ,c I t....,1 ~,(,. ~ Remaining Balance: 25,9.53:43 26;034..53 0;98 0.00 LeaslJ,Payment: O.QO 0.00 26,114.91 1.00, 130,575.55 Payment Number: 47 48 49 50 Grand Totals Date: 08/1912014 09/19/2014 10/1912014 11119/2014 Prhlclpal: 80.8.5- 81.10. 26,033.55 ,0.98 121J24.60 Interest: 80.85' 81.10 8136 ,0.02 9,250.95 DEERE CREDIT. INC. 6400 N.W.86~$TREET ,PO BOX 6600 JOHN$TON, IA 50131"6600 By: By: RO,GC GALVAN COUNTY COMMISSIONER Dale: -.-1- /)~f!bM11! Date: Title ~:;-".<> ' ~] p (LETTERHEAD OF LESSEE'S COUNSEL) (Date) .. j I) ,<, l(l,::JtlJ/tJ . I ( ,. > Deere Credit, Inc. PO Box6600 Johnston, IA50131-6600 RE: Master Lease~Purchase. Agreement No. .0061291, dated 10/19/2010 (the "Master Lease") and Lease Schedule No. 030~006t291-000 dated 10119/2010 (the"LeaseSchedule"),and entered into between CALHOUN COUNTY ("Lessee") and Deere Credit, Ino., itssuccessorsanddassigns ("Lessor") (The Master Lease and the Lease Schedul.eare hereinafter collectively referred to as the "Lease"). . Gentlemen and Ladies: I have acted ascolinsel to Lessee in connection with the e>(ecutionand delivery of the Lease by Lessee and, in this capacity, I have reviewed a duplicate original Or certified COpy of the Lease and such other documents and instruments as I have deemed necessary or appropriate. As counsel for Lessee,l have made such factus I inquiries, and have examined or caused to be examined Such questions of law as I have considered necessary or appropriate forthe purposes of this opinion. Based upon such inquiries, examination and review, I am of the opinion that: (a) Lessee is the entity indicated on the face of the Lease and is a political subdivision ofthestatein whiCh it is located. Lessee is duly organized and existing under the Constitution and laws of saidstatei and is authorized to enter into and to carry out its o.bligationsunder the Lease. ' (b) Lessee . has . complied. fully. with aU applicable . law governing open meetings, public bidding and appropriations required in connection With the Lease and the acquisition of the Equipment (c) . The. Lease has been duly authbrized, execUted arid delivered by Lessee in accordance withal.' applicable laws, rules andtegul(!ltions. The Lease isa valid, legal, binding agreement, enforceable in accordance with itstarms. except as limited by laws of general application affecting the enforcement of creditors~ rights. Cd) The pers()n signing the Lease (1) has th,eauthority to do so,(2} isaeting with the full authorization of Lessee's governing body. and (3) holdS the .office indicated~elow their signature. The signature of the person signing the Lease is genuine. .: ,::xr ,. (e) The execution ofthe Leaseahd the appropriation offllOds to meet its obligations thereunder do l10tresult in the violation of any constitutional. statutory or other limitation relating to the manner, form or amount of indebtedness which may beih'cutred by Lessee. . .. (f) . The Le.ase.. does not constitute adeb~ otJessee under'~7PIi.. ble state law or a pledge of the tax or general revenues of Lessee.' , /-) / / [LESSEElJ3V!<lSEL) '!' j By ,I[ rJ1f1:\! tf:U../ . f' i , l' ~J >, 10997482 "." " App , ~. <. e JOHN Dl!e:~l! CREDIT < Physical Damage/Liability Insurance Leas~$ctiedule No; 030.0061291-000 Master Lease AgreeJt1&nt No. 0061291 Lesso,: CALHOON COUNTY CR101, . PORT LAVACA. TX 17919 OE.ERECREDIT,I.NC.,.. . 6400 NW sall! ST, PO BOX 6600, JOHNSTON, IA50131.6600 Lessee: (Name & Address) LIABILITY INSURANCE on the above referenced Lease Schedule (the "Schedule") to the above referenced Master Lease A reement will beproviQe(:l b the followin insurance ~ . enCY: NameofAgency:Phone Numberof Agency: Mailing Address of Agency FaX NUlllberof Agency PHYSICAL [)~MAGE INSURANCE on the Schedule will be provided ~ Nllme of Agency: Mailing Address Of Agency Fax Number of Agency ***If an insurance certificate i$ available. it should be provided in place of the above information ADDITIONAL INSURED and lOSS PAYEE: . Deere Credit', Inc. . It's Successors &/I;)r Assigns 22408 Network Place Chicago.IL60673-1224 I agree and ur'lderstand thatPll~uant to the prOvisions of Section 6 onhe MasterLease Agreemer'lt,1 must at aU times (1)ffiaintain public liability insurance, coveringpers. nal injuryandpropertydamage,fpr npt less than $1 ,000,000 per occurrence, naming us (and our s.uc.. cessors. and. aSSignS). a. s~a. d. d. i ona..1 insured;.a. nd (2)keep the EqUi.prnent ins. IJ. re. da. gains.taU n. 'SkSO. f P.hYS.i.ca. I. dam.. a. ge .fO. r..nOles. s than its Termination Value (as suchter is defined 'Ff'~ecti6n 80f the fV1astef: Lease Agreement): naming us (and our successors and assigns) as sole loss a ee, . CALHOUN COUNTY CR10l"'7 po~;r IlAVACA, tX 779.79 . ... r;-d &r', ! (; f ..'~ . . / ROGER C ~v N:C' UNTY COMM1SS10NE By: Date: .. If) -"1/;.: ./l.'11L.;~ ( (,L I 1._~'1tfJ\ ,. / C<>ntact Date(s): Office Use ani Contact Name: Lhlbillty Insuralice Company Pollcy#: )..!ablllty Insurance ExpiratiOn Date Liability Limits: !"'otas: .,." ,.i PhysicalOarnage Insurance Company and Policy # Physical Dalnage Insurance Expiration Date Insurod. Value: Notes: LosS payee Oeer'eCreditilnc.? DYes OWiH Be AdMd Verified By: App10991482 II JOHN DEERE CREDIT Advance Lease Payment Invoice 10/19/2010 $26,114.91 'Billing' Address: CALHOUN COUNTY 202 S ANN PORT LA V ACA, TX 77979 . '. .">>i......'.........':iiiq9'?r~~P9n~~.;~~Ohly:.: ...',...'...., ". John Deere Credit Attn: Lease Administration PO Box 6600 Johnston, IA 50131-6600 ..........'....,..'...........'.............',:~e,.~H~,.~h~~~~'e~;~abl~:-fp: John Deere Credit Attn: Acct. Dept. - ALP Processing PO Box 6600 Johnston, IA 50131-6600 . ',: . ..:..;:..... >'. ," :....:. .",.,,": : :',: ":, \.,:";":':>':.:~'::;....>-,' . ';'~""', . \: : -:. "." ': TO ENSURE PRc>P,ERC~I:DIT,STAPLE CHECK ANDRETU.RN THI~INVOIC.EVVITHrHELEASE .DOCUMENTS.> STAPLE ADVANCE LEASE PAYMENT CHECK HERE Every Dishonored Check will result in a fee of $20.00 or an amount not to exceed the highest amount permitted by law. Der ADvt\NCE LEASE P~,Yt\HENT fNVOICE 1i/2f}(J4 10997482 PagGi of 1 App _.....~-:- II JOHN DEERE CREDIT Lease Settlement & Bill of Sale 'Lessee: CALHOUN COUNTY (Name & Address) CR 101.. PORT LAVACA. TX 77979 DOGGETT MACHINERY SERVICES, GP 705 E NOLANA LOOP. PHARR. TX 78577 DEERE CREDIT, INC. 6400 NW 861h ST, PO BOX 6600, JOHNSTON. IA 50131-6600 * Please review the following information carefully. This information reflects the credit to your dealership.. 1. Sellin Price $121,314.1 2. Trade - In $0.1 3. U -front Sales Tax - Financed + $0.1 4. Preventative Maintenance - Financed + $0.1 5. Secure/Power Guard - Financed + $0.1 6. Insurance Premium - Financed + $0.1 7. Processin fOri ination Fee - Financed + $0.1 8. Official/UCC Fees Financed + $10.1 9. Amount Financed Purchase Price $121,324.1 10. Less: U -Front Sales Tax Remitted b JOC $0.' 11. JOC $0.' 12. $0. 13. $10. 14. $0. 15. $0. 16. $0. + $0. 18. Creditto Dealer for Lease $121,314. Subject to acceptance of the above referenced Schedule by Deere Credit, Inc. ("Deere Credit"), Dealer hereby sells, transfers and assigns Deere Credit all of Dealer's right, title and interest in and to the Schedule and the equipment described in the Schedule (the "Equipment") the Purchase Price shown on Line 9. Dealer represents and warrants that (1) the Equipment is free from all security interests, liens, a encumbrances (except those held by Deere & Company or subsidiaries), and (2) the safe operation and proper servicing of the Equipment a the importance of following the instructions in the Operator's Manual were explained to Lessee. All risk of loss to the Equipment shall rem with Dealer until the Equipment is delivered to and accepted by Lessee under the terms of the Schedule. Dealer acknowledges and agrees tl (1) Deere Credit's rights, as described in the John Deere Agricultural Dealer Leasing Agreement or the John Deere Construction Dealer Leasi Agreement, to purchase the Equipment may be assigned to John Deere Exchange, Inc. or such other parties as Deere Credit may identify fr, time to time, and (2) regardless of whether Deere Credit assigns these rights, Dealer acknowledges and agrees that the provisions of Secti 1.4 of the John Deere Agricultural Dealer Leasing Agreement or the John Deere Construction Dealer Leasing Agreement shall govern De, Credit's payment of the Purchase Price to Dealer. By~igningb~lovdagree that the proceeds from this lease transaction are accurate and reflect the a ro riate credit to m dealershi ' 030-0061291-000 .;'......'.'.:.,., '...-.' ...........: ", ........... N1~~~~rL.ease.Agreemel'ltN~.H 0061291 Supplier: 17-7166 'Lessor: DOGGETT MACHINERY SERVICES, GP 705 E NOLANA LOOP, PHARR, TX 78577 By: .. AUTHORIZED SIGNERlTITLE Date: .. Ls~'St:: S:"ctibn1{~.n~ E'~ 8m oi Sa~€- i 1J2004 ~"J~1g0 1 nf 2 App 1099748~ L S ttl t & S'II f S I E t L' t ease e emen I 0 a e - ~Clulpmen IS . :. ...:..... ... . .. .:. <::: ...lnvoiceDa~el .. Year Make I.. Model .. Equipment D~~(;ription. SElrialNtJl11bEl~ . ... ..: Retan Valu~. . . Invoice Number 2005 JD 672D MOTOR GRADER DW672DX601177 $121,314.60 t.f:?JS0 SertiuffHfnt & hsiH ~')f Sah~ ."l1f2D04 P~~D~ 2 oi\ 2 App 10997482 Federal and State Agency Claim for Exemption of State and Local Sales/Use Tax Purchaser Name: CALHOUN COUNTY Address: 202 S ANN, PORT LA V ACA, TX 77979 ID Number (If Applicable): Seller Name: DEERE CREDIT, INC. Address: 6400NW 86TH ST JOHNSTON IA 50131 Description of Item Being Purchased: U JD 672D GRDR SN: DW672DX601177 By signing below, purchaser certifies that the items being purchased are exempt from state and local sales tax. By: Title: Date: Telephone Number: Le?..iS0 S:e;tUf}rn::;,td: ;}, G~H (.~f Saki 11,12GQ.<i p~~{t.2 of 2 App 10997482 .....;. Form 8038.G 1 Issuer's name Information Return for Tax-Exempt Governmental Obligations ~ Under Internal Revenue Code section 149(e) OMS No. 1545-0720 ~ See separate instructions. Caution: If the issue price is under $100,000, use Form BOS8-Ge. If Amended Return, check here ~ 0 2 Issuer's errployer Identification lU1iler (aN) 74 6001923 4 Report number (For IRS Use Only) 3 ~~II Room/suite- Calhoun Count 3 Number and street (or P.O. box if mail is not delivered to-street address) 202 S. Ann 5 City, town, or post office, state, and ZIP code B 6 Date of issue Port Lavaca, Texas 77979 7 Name of issue Lease-Purchase A reement - Used Motor Grader for Precinct 1 9 Name and title of officer of the issuer or other person whom the IRS may call for more information 1 Of19f201 0 8 CUSIP number None 10 Telephone number of officer or other person ( 361 ) 553-4610 rice See instructions and attach schedule lete for the entire issue for which this form is bein 121324 60 11 Education . . . 12 Health and hospital 13 Transportation. . 14 Public safety . . 15 Environment (including sewage bonds). 16 Housing. . 17 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Other. Describe'" Lease-purchase agreement with $1 purchase option at end of lease term 19 If obligations are TANs or RANs, check only box 19a . . . . ... 0 If obligations are BANs, check only box 19b . . . . ... 0 20 If obligations are in the form of a lease or installment sale, check box ... GZl (e) Stated redemption price at maturity (d) Weighted average maturity (e) Yield NfA 4.17 underwriters' discount 3.75 % N/A 22 23 24 25 26 27 28 29 30 24 25 26 27 28 31 Enter the remaining weighted average maturity of the bonds to be currently refunded. 32 Enter the remaining weighted average maturity of the bonds to be advance refunded. 33 Enter the last date on which the refunded bonds will be called (MM/DDIYYYY) . 34 Enter the date(s) the refunded bonds were issued'" (MM/DD/YYYY) For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. Cat. No. 63773S years years Form 8038-G (Rev. 5-2010) .:.).. Form 8038-G (Rev. 5-2010) Miscellaneous 35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) . 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIG) (see instructions) . b Enter the final maturity date of the GIC ~ 37 Pooled financings: a Proceeds of this issue that are to be used to make loans to other governmental units,. . 37a b If this issue is a loan made from the proceeds of another tax-exempt issue, check box'" 0 and enter the name of the issuer ... and the date of the issue ~ If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check box If the issuer has electe 0 pa a penalty in lieu f arbitrage rebate, check box . If the issuer has identi ed a h dge, check bo . Page 2 Paid Preparer's Use Only ...0 ~O ...0 38 39 40 Signature and' Consent ~ SI 10/19/2010 Preparer's r... signature r Firm's name (or ~ yours if self-employed), address, and ZIP code ( ) Form 8038-G (Rev. 5-2010) 1 Criminal District Attorney 4-c Calhoun County, Texas Half MO<l~e<f'C~~'hO:'\~ Investigator DAN W. HEARD SHANNON.E. SALYER Assistant Criminal District Attorney RANDY R. CRIDER ALICIA FLORES Criminal District Attorney DAIN WHITWORTH Assistant Criminal District Attorney Victim Assistance Coordinator JAMES D. HENDERSON Assistant Criminal District Attorney October 28,2010 Deere Credit Inc. P.O. Box 6600 Johnston, Iowa 50131-6600 Re: Master Lease-Purchase Agreement No. 0061291 dated 10/19/2010 ("the Master Lease") and Lease Schedule No. 030-0061291-000 dated 10/19/2010 ("the Lease Schedule") and entered into between CALHOUN COUNTY ("Lessee") and Deere Credit, Inc. its successor and assigns ("Lessor") (The Master Lease and the Lease Schedule are hereinafter collectively referred to as the "Lease") Gentlemen and Ladies: I have acted as counsel to Lessee in connection with the execution and delivery of the Lease by Lessee and, in this capacity, I have reviewed a duplicate original or certified copy of the , Lease and such other documents and instruments as I have deemed necessary or appropriate. As counsel for Lessee, I have made such factual inquiries, and have examined or caused to be examined such questions of law as I have considered necessary or appropriate for the purposes of this opinion. Based upon such inquiries, examination and review, I am of the opinion that: (a) Lessee is the entity indicated on the face of the Lease and is a political subdivision of the state in which it is located. Lessee is duly organized and existing under the Constitution and laws of said state, and is authorized to enter into and carry out its obligations under the Lease. (b) Lessee has complied fully with all applicable law governing open meetings, public bidding and appropriations required in connection with the Lease and the acquisition of the Equipment. (c) The Lease has been duly authorized,. executed and delivered by Lessee in accordance with all applicable laws, rules and regulations. The Lease is a valid, legal, binding agreement, enforceable in accordance with its terms, except as limited by laws of general application affecting the enforcement of creditor's rights. P.O. Box 1001 . 211 South Ann Street. Port Lavaca, Texas 77979 . (361) 553-4422 . Fax (361) 553-4421 ...~ -1 (d) The person signing the Lease (1) has the authority to do so, (2) is acting with the full authorization of Lessee's governing body, and (3) holds the office indicated below their signature. The signature of the person signing the Lease is genuine. ( e) The execution of the Lease and the 'iappropriation of funds to meet its obligations thereunder do not result in the violation ref any constitutional, statutory or other limitation relating to the manner, form or amount of indebtedness which may be incurred by Lessee. (f) The Lease does not constitute a debt of Lessee under applicable state law or a pledge of the tax or general revenue of Lessee. PUBLIC HEARING REGARDING PETITION TO VACATE A 4.22 ACRE PORTION OF OUTBLOCK 38, PORT O'CONNOR TOWNSITE OUTLOTS, AS RECORDED IN VOLUME 2, PAGE 1 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: Judge Pfeifer opened the Public Hearing at 10:33 am regarding the Petition to vacate a 4.22 acre portion of Outblock 38, Port O'Connor Townsite Outlots, as recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas. There were no public comments. Judge Pfeifer closed the Public Hearing at 10:35 am. AGREEMENT WITH WEST FOR CALHOUN COUNTY LAW LIBRARY AND AUTHORIZE SHANNON SALYER TO SIGN: A Motion was made by Lyssy and seconded by Commissioner Fritsch to approve the Agreement with West for Calhoun County Law Library and authorize Shannon Salyer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. \.. -"" -'~. WEST ORDER FORM 610 Oppennan Drive, P.O. 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The Subscriber shall provide West, a Thomson Reuters business, with notice not less than thirty (30) days prior to the date of cancellation, if such time is available. Otherwise prompt notice will suffice. .. TAC HEALTHY COUNTY EMPLOYER REWARDS APPLICATION AND AUTHORIZE COUNTY JUDGE AND HR COORDINATOR TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve TAC Healthy County Employer rewards application and authorize Judge Pfeifer and Carrie Sanchez, HR Coordinator to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Healthy County 2010 Results & Employer Rewards Application' Healthy County Employer Rewards Application Instructions Please mail the below application to che Texas Association of Counties c/o Jennifer Laird at P.O. Box 2131,Au.stb1, TX 78768. Please allow three weeks foJ' p..o~~g. Name of County: Calhoun County Whose attention do we send check? Carrie Sanchez , Calhoun Co. HR Coordinator Address: 202 S. Ann Street, Port Lavaca, TX 77979 Phone # 361-553-4618 Email address carrie. sanchez@calhouncotx .org # of employees that completed HRA: # of employees that completed PATIi (weeks 1-10): # of employees that completed PATIi (5 weeks): 36 33 10 Employer rewards available: ,11..775 Had everyone participated (Estimated County empk)yees X $50): $9.800 Request for Healthy County Employer Rewards: How will you spend matching funds? (H you need more room please attach separate sheet): 1. To improve envtronmental conditiqns - to purchase and install bicycle racks at the main courthouse and the courthouse annex. 2. Prepare,and implement safety, h~ealth and wellness policies - creating a media library on heatlh and safety topics. 3. Continuing biometric screenings. " Wellness Sponsor Signature (printed):ib~ (I~ e( ~ ~ ml~ Date: (signature)~. 0: U?/~ Wellness Coordinator (printed): 7 r(,' e.. Qt ch-e-z.-. Date: ~ /O~:J.g -tf) /Or-OJ&D o to- ~ * ...., * ~ . ~~ COll14~~ (signature) ~~~~ COUNTY REPORTS: The County Clerk, Tax Assessor/Collector, JP 5 presented their monthly reports for the month of September 2010 and the County Treasurer presented her quarterly report and monthly report for the month of September 2010 and after reading and verifying same, a Motion was made by Judge Pfeifer and seconded by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~. t' ~ 1- ANITA FRICKE'- COUNTY"CLERJ$.\ MONTtiL Y:{REPORT RECAPITULATION rOF,FI~E FUND .. SEPTEMBER 2010,) CIVIL FUNDS County Fees COUnty Clerl<'s Fees Recording Probate CMI Total County Clerk's Fees Judge's Fees Probate Civil Total Judge's Fees Probate Fees (Education Fees) Sheriffs Fees Jury Fees Law Library Fees Beer Licenses Appellate Fund (TGC) Court Reporter Fees CMllndigent Fees Record Management Fees (County Clerk) Record Management Fees (COUnty) Security Fees (County) Bond Forfeitures Subtotal COUnty Fees $11,473.90 110.00 320.00 10.00 40.00 State Fees Judicial Funds (CV$.OO + PR$.oo) Marriage License Fees Birth Certificate Fees Total State Fees SUBTOTAL Overpmt of Filing Fees to be Refunded by Co. Clk. TOTAL CIVIL FUNDS COLLECTED $11 ,903.90 50.00 10.00 50.00 0.00 350.00 0.00 50.00 150.00 75.00 1,825.00 75.00 442.00 $14,980.90 820.00 312.50 84.60 1,217.10 $16,198.00 CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre-Trial Diversion TOTAL FUNDS RECEIVED (As per ACS Report) Bank Interest Earned $16,198.00 0.00 $16,198.00 $7,111.31 Less Refunds for Overpayment of Filing Fees Plus Re.Deposit of NSF Checks (Not recorded in ACS) Less NSF Checks (Not recorded in ACS) Co. Clerk Check $23,309.31 TOTAL FUNDS RECEIVED $23,309.31 0.00 ADJUSTED FUNDS RECEIVED $23,309.31 72.00 AMOUNT DUE COUNTY TREASURER 1$23,381.31 I . , 1.1 ), ANITA FRICKE- COUNTY CLERK MONTHLY REPORT RECAPITULATION (con't) OFFICE FUND - SEPTEMBER 2010 DISBURSEMENTS . CK# Pavable To Description Amount $0.00 $0.00 $0.00 TOTAL DISBURSEMENTS $0.00 CASH ON HAND OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposit of NSF Checks Less NSF Checks Ending Book Balance BANK RECONCILIATION. OFFICE FUND Ending Bank Balance Outstanding Deposits"" Outstanding Checks". Plus other Items.. Less other Items.. Reconciled Bank Balance __.._ _ _ _ ___.._ ..'__'..__ a__.. __ ._._ _...__.__.. -----.-'.. -... --.. -.... --- -'... --.. -....- CASH ON HAND TRUST FUND Beginning Book Balance Funds Received Disbursements Ending Book Balance $21,880.98 (29.35) $21,851.63 BANK RECONCILIATION. TRUST FUND Ending Bank Balance Outstanding Deposits.. Outstanding Checks.. Reconciled Bank Balance $21,851.63 $21,851.63 ..See Attached ?f~~~ SUBMITTED BY: Anita Fricke, County Clerk SUMMARY TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT FOR: SEPTEMBER 2010 COLLECTIONS DISBURSEMENTS Title Certificate Fees $ 9,659.00 Title Fees Paid TXDOl $ 5,944.00 Title Fees Paid County Treasurer Salary Fund $ 3,715.00 Motor Vehicle Registration Collections $ 123,351.69 Disabled Person Fees $ 15.00 Postage $ 157.00 FD ADDITIONAL COLLECTIONS $ 6.00 FD Fees In Excess of Collections Paid TXDOT $ 116,824.17 Paid TXDOT SP $ 454.33 Paid County Treasurer $ Paid County Treasurer Salary Fund $ 5,812.45 DMV CCARDTRNSFEE $ 432.74 $ FD Additonal Collections $ 6.00 $ First Data (IBC) CrediUDebit Card Fee's $ 218.71 FD Fees In Excess of Collections $ 220.03 Motor Vehicle Sales & Use Tax Collections $ 567,355.27 Paid State Treasurer $ 567,355.27 Special Road/Bridge Fees Collected $ 17,184.00 Paid TXDOT - RIB Fees $ 16,668.48 Paid County Treasurer - RIB Fees $ 515.52 Texas Parks & Wildlife Collections $ 3,511.00 FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections $ 5.60 Paid Texas Parks & Wildlife $ 3,159.90 Paid County Treasurer Salary Fund $ 351.10 FD Additonal Collections $ FD Fees In Excess of Collections $ 5.60 State Beer & Wine Collections Month of August $ 2,490.00 State Beer & Wine Collections $ Paid Tx Alcoholic Beverage Commission $ 1,605.00 Paid County Treasurer, Salary Fund $ 35.00 County Beer & Wine Collections $ Paid County Treasurer, County Beer & Wine $ 807.50 Paid County Treasurer, Salary Fund $ 42.50 Renewal Fees for County Beer & Wine $ Paid County Treasurer - Renewal FeE $ 2.00 Additional Postage - Vehicle Registration $ 11.15 Paid County Treasurer - Additional Postage $ 11.15 Interest earned on P&W $ 11.11 and $ 11.11 Refund $ Accounts Paid County Treasurer - In!. on P&W & Ref $ 11.11 Interest earned on Office Account $ 136.60 Paid county Treasurer - Nav. East $ 0.04 Paid County Treasurer - all other districts $ 136.56 Business Personal Property - Misc. Fees $ 37.97 Paid County Treasurer $ 37.97 EXCESS FUNDS $ Paid County Treasurer $ CCAD NEG. REF. OF ($247.49) RECEIVED IN SEPT. WILL BE CREDITED ON OCT. REPORT Overpayments $ (1.31) Current Tax Collections $ 6,433.61 Penalty and Interest - Current Roll $ 1,288.26 Discount for early payment of taxes $ Delinquent Tax Collections $ 9,359.83 Penalty & Interest - Delinquent Roll $ 5,185.63 Discount for early payment of taxes $ (0.05) $ Collections for Delinquent Tax Attorney $ 4,867.95 Advance - FM & L Taxes $ Advance - County AdValorem Taxes $ 21,144.08 Paid County Treasurer - Nav. East $ 32.41 Paid County Treasurer - all other Districts $ 1,089.48 Paid County Treasurer - Delinq Tax Atty. Fee $ 4,867.95 Payment in Lieu of Taxes $ Paid County Treasurer - Navig. East $ Paid County Treasurer - All other Districts $ Boat/Motor Sales & Use Tax Collections $ 14,512.09 Paid State Treasurer $ 13,786.49 Paid County Treasurer. Salary Fund $ 725.60 Special Farmers Fees Collected $ 55.00 Paid State Treasurer. Farmers Fees $ 55.00 Hot Check Collection Charges $ 15.00 Paid County Treasurers, Hot Check Charge $ 15.00 Overage on Collection/Assessing Fees $ Paid County Treasurer, overage refunded $ Escheats $ Paid County Treasurer-escheats $ TOTAL COLLECTIONS $ 765,647.40 BAl FORWARD JULY 2010 STATE/COUNTY BEER AND WINE COll'S $ 1,992.00 BAl FORWARD AUGUST 2010 STATE/COUNTY BEER AND WINE COll'S $ (1,990.00) TOTAL COLLECTlONSIINCLUOING CHANGE IN BEER AND WINE BALANCE FORWARD $ 765,649.40 TOTAL DISBURSEMENTS 765,649.40 TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 765,649.40 LJ/J~ ) t/ tJ~ " GLORIA A. OCHOA Tax Assessor-Collector MICHAEL J. PFEIFER County Judge r v 10/28/2818 89:81 361-983-2461 CALHOUN CO PCT 5 PAGE 81 Judge Nancy Pomykal Justice of the' Peace Pct. 5 Collections for tbe Month of S-EJ!IE.MBER, 20Ul Date: OCTOBER 20, 2010 Calhoun County COMMISSIONERS'S COURT 211 S. Ann Street Port Lavaca, TX 77979 Fax no: 553-4444 COMMISSIONER'S COURT: Attached is the ~ .2.O.liLMoney Distribution Report for the Justice of the Peace, Precinct 5 court. Eaxini 7. pases includini this cpver. Signed: ~' ~ ,,' ~~ " ", "," JO"" ....-:- if 10/20/2610 69:01 361-983-2461 CALHOUN CO PCT 5 PAGE 02 10/12/2010 Honey D1.~r1bution R.por~ JUDGE NANCY PO"~l - se,TEMBER 2010 Re~RTS Pao& ~__~___.________________.________________--_-M_____--____----_-__-------------~----.-------- -------------------------------------.- Receipt Cau.e/De~end.nt I Code A~nt I eode A.ount I Code AlOUnt Code A~unt Code AMOUnt I Code A~unt I Total I I I I I 0374099 10-01-0219 09-01-2010 I JS, 3.00 I CCC 40.00 I eHS 4.00 LAF 5.00 TF 4.00 I JeS' 1.00 I 310.00 ,AU'El, ROBIN LANDER I JPAV 6.00 I UP 2.00 I FINE 245.00 I I 100665 eompeny Check I I I I I 0374100 1o--01-Q218 09-01-2010 I JSF 3.00 Ieee 40.00 I CHS 4.00 LAP 5.00 TF 4.00 I JeSF 1.00 I 310.00 QUINTANILLA, DALIA I JPAV 6.00 I IDF 2.00 I FINE 245.00 I I 100665 COllpeny Cheek , 'I I I 0314101 10-07-0204 09-07-2010 JSf 3.00 I tCe 40.00' CHS 4.00 SAF $.00 TF 4.00 I JeSP 1.00 I 115.00 IUll.ER, RA'ftlOND M JR JPAY 6.00 I IDF 2.00. I FIN!: 50.00 I 5742 Com~ny Check I I I 0314102 10-08-0224 09-07-2010 JSF 3.00 I TFe 3.00 I tee 40.00 1 CHS 4.00 SAF 5.00 TF 4.00 I 210.00 HROCH, CHARLES DAVID JCSF 1.00' JPAY 6.00 I IDF 2.00 I MVF 0.10 I FINE 111.90 SUBe 30.00 I 1029 Perton.l Check I I I I I 0314103 10-08-0221 09-07-2010 JSF 3.00 I TFe 3.00 eec 40.00 I CHS 4.00 I SAF 5.00 TF 4.00' 180.00 AIRHART, CHAO "ITCHEll Jes, 1.00 JPAY 6.00 10' 2.00 I NYF 0.10 I FINE 81.90 SUBC 30.00 I Money order I 1 I 0374104 10-08-0230 09-08-2010 JSF 3.00 eee 40.00 CHS 4.00 I LAF 5.00 I TF 4.00 JtSF 1.00 I 160.00 CARRILES, FILOKENA JPAY 6.00 IDF 2.00 ~lNE 95.00 I I I 1340 Peraonal Check I I I 0314105 10-08-0246 09-09-2010 EXRF iilD.oo I I I 20.00 SMITH, BOSTON ASHLEY I I I "6199 COIlPII\Y Check I I I I 0374106 10-08-0226 09-15-2010 I JS' 3.00 tee 40.00 eHS 4.00 I SAF 5.00 ITP 4.00 JCSF 1.00 I 115.00 OCHS, JA"ES VERNON I JPAY 6.00 IDF 2.00 FINE 50.00 I I I I Money Order I I I I I 0374107 10-08-0221 09-15-2010 I JSF 3.00 tee 40.00 CHS 4.00 I SAf 5.00 I ..., 4.00 I JCSF 1.00 I 115.00 OCHS, JUSTIN SHANE I JPAY 6.00 IDF 2.00 fINE 50.00 I I 1 I Money Order I I I I I 0374108 10-09-0256 09-20-2010 I JSF 3.00 tCC 40.00 I CHS 4.00 I PYAF 5.00 1 TF 4.00 I JCS' 1.00 I 465.00 ANDERSON, HENRY ALlAN I JPAY 6.00 . IOf 2.00 I PII' 400.00 1 I I I Personal Check I I I I I 0374109 10-01-0108 09-20.2010 I JSP 3.00 eee 40.00 I CHS 4.00 I PWAF 5.00 I TF 4.00 I DPSt 30.00 253.50 HESTER, CHRISTOPHER D I JCSF 1.00 JPAY 6.00 I IDP 2.00' PWF 100.00 I CSRV 58.50 I eK#32894 COIlP'ny Check I I I I I 0374110 10-09-0263 09-20-2010 I JSf 3.00 cec 40.00 I CHS 4.00 I LAF 5.00 I fF 4.00 I JCSF 1.00 100.00 JENKINS, LANCE STERLING I JPAV 6.00 IDF 2.00 I FINE 3'.00' I I C.th I I I I 0374111 10-09-0265 09-20-2010 JSf 3.00 ttC 40.00 I CHS 4.00 I PilAF 5.00 I TF 4.00 I JCSF 1.00 12'.00 LIM, JONG tHUl JPAY 6.00 I IDF 2.00 I pwF 60.00 I I I ~ey order I I I I 0374112 10-09-0261 09-21-2010 AF 10.00 I I I 10.00 SCOTT, ALAN TAYLOR I I I 299 Per,one l Check I I I 0374113 10-08-0254 09-21-2010 JSF 3.00 I TFC 3.00 I cec 40.00 I CHS 4.00 LAF 5.00 TF 4.00 100.00 GOSSETT, MICHAEL GORDON JeSF 1.00 I JPAY 6.00 I IDF 2.00 I KV' 0.10 FIN!: 31.90 Cash I I 1 0374114 10-09-0258 09-27-2010 JSF 3.00 I TFC 3.00 I cee 40.00 I eHS 4.00 SAF 5.00 TF 4.00 108.00 IIEHLMANN, DARRELl.. GLEN JCSF 1.00 I JPAY 6.00 I 10' 2.00 I MV' 0.10 AF 9.90 SUBe 10.00 ~ney Order I I I 0374115 06-02-0021 09-28-2010 JSF 4.00 I Cte 40.00 I eMS 3.00 I LAF 5.00 WRNT 60.00 Tf 4.00 468.00 HERNANDEZ, REY"UNDO MANUEL JCSF 1.00 I JPAY 4.00 I FINE 239.00 I eSRV 108.00 Jail Credit I 1 I 0374116 06-0lHl192 09-28-2010 JIIF '.00 Ieee 40.00 I eHS 4.00' LAF 5.00 TF 4.00 JCSF 1.00 I 305.00 HERN~NDEZ, REVKUNDO MANUEL JPAY 4.00 I FINE 244.00 I I I Jail tredit I I I I .. </ 18/28/2818 89:01 361-983-2461 CALHOUN CO PCT 5 PAGE 03 10/12/2010 ~ey Distribution Report page 2 JUDGE NANCY POMYkAL - SEPTEMBER 2010 REPORTS ----------------------------------------------------------------~------------------.-----------------.------------------------------ The following totall represent - C..h and CheQka coLLeQted Type Code Description Count Retained Di&bursed Money-Totels The folLowing totaL. reprelent - Cash and Ch.ck. Collected COST tCC CoNSOLIOATED COURT COSTS 14 '6.00 504.00 560.00 COST CMS COURTHOUSE SECURITY 14 56.00 0.00 56.00 COST OPSC DPS FAILURE TO APPEAR /OM"1 FEES 1 9.90 20.10 30.00 eOST IDF INDIGENT DEFENSE FUND 14 2.80 25.20 28.00 COST JeSF JUSTICE COURT SECURITY fUND 14 14.00 0.00 14.00 COST JPAY JUDGE PAY RAISE FEE 14 12.60 71.40 84.00 COST JSF JUROR SERVICE FUND 14 4.20 37.80 42.00 COST LAF SHERIFf'S FEE 5 25.00 0.00 25.00 COST P1vF "OVING VIOLATION FEE 4 0.40 0.00 0.40 COST PWAF TEXAS PARKS & WILDLIFE :5 12.00 3.00 15.00 CoST SAF DPS 6 24.00 6.00 '0.00 COST Tf TfCHNOLoGY fUND 14 56.00 0.00 56.00 COST TFC TFC 4 12.00 0.00 12.00 COST W"NT WARRANT FEE 0 0.00 0.00 0.00 FEES AF ADMINISTRATIVE FEE li! 19.90 0.00 19.90 FEES CSRV COLLECTION SERVICES FEE 1 58.50 0.00 58.50 fEES EXRF EXPIRATION ~~NEWAL FEE 1 20.00 0.00 20.00 FEES SUBe SUB TITLE C :5 4.50 85.50 90.00 FINE FINE FINE 10 995 . 70 0.00 99S . 70 FINE pwr PAR~S . WILDLIFE FINE 3 84.00 476.00 560.00 Money Total. 16 1,467.50 1,229.00 2,696.50 The following totaL. repre.ent . Transfere collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHI COURTHOUSE SE(U~STY 0 0.00 0.00 0.00 COST DPSC DP! fAILURE TO APPEAR /OMNI fEES 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY fUND 0 0.00 0.00 0.00 COST JPAY JUDGE PAY ~AIS! FEE 0 0.00 0.00 0.00 COST Jsr JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAP SHERIFF'S Fll 0 0.00 0.00 0.00 COST MV' MOVING VIOLATION fEE 0 0.00 0.00 0.00 COST PilAF TEXAS PARKS I IIIlDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST " TECHNOLOGY FUND 0 0.00 0.00 0.00 (OST TFC T'( 0 0.00 0.00 0.00 COST lIllNT WARRANT FEE 0 0.00 0.00 0.00 FEES AF ADMINISTRATIVE FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 0.00 FEES URF EXPIRATION RfNEWAL FEE 0 0.00 0.00 0.00 FEES suec SUB iITLE C 0 0.00 0.00 0.00 FINE FINE ,INE 0 0.00 0.00 0.00 FINE PIIF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 fren.fer Touls 0 0.00 0.00 0.00 10/20/2010 09:01 361-983-2461 CALHOUN CO PCT 5 PAGE 04 10/12/2010 Money Distribution Report Page 3 JUDGE NANCY POMYKAL - SEPTEMBER 2010 REPORTS ------------------------------------------------~-------------------_.-------_._------------------~--------.---------._------------- The following totala repr.sent - Jail Credit and Co.-un1ty Service Type Cod. Description Count Retained Disbursed Honey-Totals The fOllowi"9 totals repre.ent - Jail Credit end community service COST CCC CONSOLIDATED COURT COSTS 2 8.00 72.00 110.00 COST CHS COURTHOUSE SECURITY 2 7.00 0.00 7.00 COST DPSC DPS FAILURE TO APPEAR /~NI FEES 0 0.00 0.00 0.00 COST IDf INDIGENTDEf!NSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTIC~ COURT SECURITY FUND 2 2.00 0.00 2.00 COST JPAY JUDGE PAY RAISE FEE 2 1.20 6.80 8.00 COST JSF JUROR SERVICE FUND 2 0.70 6.30 7.00 COST LAF SHERlFF'S fEE 2 10.00 0.00 10.00 COST flVF HOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PilAF TEXAS PARKS I WILDLIFE 0 0.00 0.00 0.00 COST SA' DPS 0 0.00 0.00 0.00 COST TF TECHNOLOGY 'UND 2 8.00 0.00 8.00 COST TfC TFC 0 0.00 0.00 0.00 COST WANT WARRANT FEE 1 60.00 0.00 60.00 FEES AF ADflINlSTRATlVE FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICES FEE 1 108.00 0.00 108.00 FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FEES SUBC SUB Tl TLE C 0 0.00 0.00 0.00 FINE FINE PINE 2 483.00 0.00 483 .00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 Credit Totals 2 687.90 85.10 713.00 The following totals repr.sent - Credit Caret P.)'lIlents COST ttt CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00 COST DPSC DPS FAILURE TO APPEAR /OMNI FEU 0 0.00 0.00 0.00 COST IDF INDIGeNT DEFENSE FUND 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT S!tURITY FUND 0 0.00 0.00 0.00 cosr JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAF SHERI"'S FEE 0 0.00 0.00 0.00 COST flVP HOVING VIOLATION FEE 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST H TECHNOLOGY FUND 0 0.00 0.00 0.00 tOST TFt TFC 0 0.00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES AF ADMINISTRATIVE PEE 0 0.00 0.00 0.00 fEES CSRV COLLECTION SERVICES fEE 0 0.00 0.00 0.00 FEES !XRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 FUS SUBe sua TITL.E C 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0.00 0.00 fiNE PWF PARKS I WILDLIFE FINE 0 0.00 0.00 0.00 Credit ToUls 0 0.00 0.00 0.00 I v 18/28/2818 89:81 361-983-2461 CALHOUN CO PCT 5 PAGE 05 10/12/2010 Money Di.tribut1on Report JUDGE MANCY POMYKAl - SEPTEMBER 2010 REPORTS p.ge 4 -----------------------------------------------------------------------------------------------------------------.---------------.-- The follow1ng tot.la represent - Coeb1ned Money and Credit. Type Code De.eription Count Retained D1.buraed !'lOney-Totals The follow1ng totals represent - Comb1ned Money and Credits COST eec CONSOlIDATED COURT COSTS 16 64.00 576.00 640.00 COST CMS COURTHOUSe SECURITY 16 63.00 0.00 63. 0Cl COST DPSC DPS FAILURE TO APPEAR IOMNl FEES 1 9.90 20.10 30.00 COST 10' INDIGENT OEFENSE FUND 14 2.BO 25.20 28.00 COST JCSF JUSTICE COURT SECURITY FUND 16 16.00 0.00 16.00 cost JP"Y JUDGE PAY RAISE rEE 16 13.80 78.20 92. 0Cl cOST JSF JUROR SERVICE FUND 16 4.90 44.10 49.00 COST LA' SHERIF'" FEE 7 35.00 0.00 35.00 COST MVF HOVING VIOLATION FEE 4 0.40 0.00 0.40 COST PilAF TEXAS PARKS & WILDLIFE 3 12.00 3.00 15.00 COST SAF DPS 6 24.00 6.00 30.00 COST TF TECHNOLOGY FUND 16 64.00 0.00 64.00 COST TfC TFC 4 12.00 0.00 12.00 COST WRNT WARRANT FEE 1 60.00 0.00 60.00 FEES AF ADMINISTRATIVE FEE 2 19.90 0.00 19.90 FEES CSRV COLLECTION SERVICES fEE 2 166.50 0.00 166.50 fEES EX~F EXPIRATION RENEWAL fEE 1 20.00 0.00 20.00 FEES suac SUB TIT!.E c 3 4.50 85.50 90.00 FINE FINE FIN! 12 1,478.70 0.00 1,478.70 FINE PWf PARKS a WILDLIFe FINE 3 84.00 476.00 560.00 Report TotBl.B 18 2,155.40 1,314.10 3,469.50 ... 1e/2e/2e1e e9:e1 361-983-2461 CALHOUN CO PCT 5 PAGE e6 10/12/2010 Honey Distribution Report page S JUDGE NANCY POMYKAL - SEPTE"BER 2010 REPORTS ----------------------------------------------------~----------------------------------------------------------------.------..------ DATE PAYMENT-TYPE FINES COURT-COSTS fEES BONDS RESTITUTION OTHER TOTAL CIO-OO-OOOO c..k & Check. Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits I c~ Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 credit Clrds & Trln.fers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collection. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 cash & Check. collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jlil credits' COaM service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 01 all Collection. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks ColLected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jlil Credits & Comm Servioe 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Clrde & Tran.fera 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of aLL Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-(n-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 JaiL credit. . Co.. Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Clsh & Ckecks coLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 JaiL Credits I Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit cards & Transfer. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tot.l of all CoLLections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 caeh & Check. collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Co~ Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cerda & Trlnsfer. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tetal of .ll collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 C.th & Check. collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jlil Credit. I Co.. Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all COllections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-;!003 Ca.h & Check. Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & CO" Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit cards & Transfere 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of aLL Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 caah & Checks CoLlected 1/555.70 952.40 188.40 0.00 0.00 0.00 2/696.50 Jail Credits' Comm Service 483.00 182.00 108.00 0.00 0.00 0.00 m.oo Credit Cards & Transfert 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TotaL of .ll Collections 2/038.10 1/134.40 296.40 0.00 0.00 0.00 3/469.50 TOTALS Cash & Checks CoLlected 1,555.70 952.40 188.40 0.00 0.00 0.00 2/696.50 JaiL Credit. & Comm Service 483.00 182.00 108.00 0.00 0.00 0.00 773.00 Credit Card. & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of III Collection. 2/038.70 '/1:54.40 296.40 0.00 0.00 0.00 3/469.50 i : .. 10/20/2010 09:01 361-983-2461 CALHOUN CO PCT 5 PAGE 07 10/12/20'10 Money Di,tribution Report JUDGE NANtV PQMYKAL - SEPTE"8ER 2010 REPORTS Page 6 -------------------.-----------------------------------.--------.-----------------------------------------------------------.------- DATI P~YMENT-TYPE FINES COURT-COSTS FeES BO"'DS RESTITUTION OTHER TOTAl. State of Tex.' QUlrterly Reporting Totel, Delcription Count Collected Retained Diobur,ect Stete Comptroller Cost Ind Feel Report Section I: Report for Offena.s Co~itted 01-01-04 Forw.rd 14 560.00 5&.00 504.00 09-01-01 - 12-31-03 0 0.00 0.00 0.00 08-31-99 - 08-31-01 0 0.00 0.00 0.00 09-01 -97 - 08-30-99 0 0.00 0.00 0.00 09-01-91 - 08-31-97 0 0.00 0.00 0.00 8lIil Bond Fee 0 0.00 0.00 0.00 DHA Testing fee - Conviction& 0 0.00 0.00 0.00 DNA Teoting Fee - C~ supvn 0 0.00 0.00 0.00 DNA Testing Fee - JuveniLe 0 0.00 0.00 0.00 EMS TraUM Fund <EMS) 0 0.00 0.00 0.00 Juvenil. pr~tion Diver.ion F.,. 0 0.00 0.00 0.00 Jury ReiMbur..ment F.. 14 42.00 4.20 37.80 Indigent Defens. Pund 14 28.00 2.80 25.20 Moving Viol.tion Fe.. 0 0.00 0.00 0.00 Stete Traffic Fine 3 90.00 4.50 85.50 Section II: As Appliclble peace Officer Fee. 9 45.00 36.00 9.00 Flilur, to Appe.r/PlY Fees 1 30.00 9.90 20.10 Judiciel Fund - Conat County COurt 0 0.00 0.00 0.00 Judiciel Fund - Stetutory County Court 0 0.00 0.00 0.00 Hotor Cerrier weight Viol.tions 0 0.00 0.00 0.00 Ti.. PlyMent Fee. 0 0.00 0.00 0.00 Driving Record Fee 0 0.00 0.00 0.00 Judicial Support Fee 14 84.00 12.60 71.40 Report Sub Total 69 879.00 126.00 753.00 State co.ptroLler civil Fees Report C,; 8irth Certificate Fee. 0 0.00 g.OO 0.00 CF: Marri.ge Lictnle Fee. 0 0.00 0.00 0.00 CF~ Declaration of InformaL Marrilge 0 0.00 0.00 0.00 CF: NOndilclolure Fee. 0 0.00 0.00 0.00 CF: Juror Don.tion. 0 0.00 0.00 0.00 CF: Ju.tice Court Indig FiLing fe.. 0 0.00 0.00 0.00 CF: Stat Prob Court lndig Filing Feel 0 0.00 0.00 0.00 Cf; Stet Prob Court Judic Filing Fee. 0 0.00 0.00 0.00 CF: Stet Cnty Court Indig Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Judie 'iling Fee. 0 0.00 0.00 0.00 CF: Cn.t Cnty tourt rndig Filing Pee. 0 0.00 0.00 0.00 Cf: Cnat Cnty Court Judie Filing Feel 0 0.00 0.00 0.00 CF: Dilt Court Divorc. & FaMily Law 0 0.00 0.00 0.00 CF: Di.t tourt Other Divorce/Family L.w 0 0.00 0.00 0.00 Cf; Diat Court Indig LegaL Service. 0 0.00 0.00 0.00 CF: Judicial Support Fee 0 0.00 0.00 0.00 Report Sub Totll 0 0.00 0.00 0.00 Total Due For Thi& period &9 179.00 1~6.oo 753.00 CALHOUN COUNTY, TEXAS CALHOUN COUNTY TREASURER'S REPORT MONTH OF: SEPTEMBER 20]0 BEGINNIIYG .. ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE GENERAL $ 22,964,811.68 $ 1,379,522.17 $ 2,398,298.03 $ 21,946,035.82 AIRPORT MAINTENANCE 75,597.52 1,093.10 8,688.90 68,00 I. 72 APPELLATE JUDICIAL SYSTEM 1,261.49 137.28 0.00 1,398.77 ANIMAL CONTROL-CAWS 163.05 0.20 0.00 ]63.25 CHAMBER TOURISM CENTER 262.02 0.32 0.00 262.34 COASTAL PROTECTION FUND 31,647.67 38.97 0.00 31,686.64 COUNTY CHILD WELFARE BOARD FUND 665.41 0.82 0.00 666.23 COURTHOUSE SECURITY 174,423.67 1,515.85 0.00 175,939.52 DONATIONS 145;753.37 381.71 887.56 145,247.52 F AMIL Y PROTECTION FUND 3)633.72 79.47 0.00 3;713.19 JUVENILE DELINQUENCY PREVENTION FUND 8;41522 10.36 0.00 8,425.58 GRANTS 196,060.45 19,302.67 45,247.01 170,1 ]6.11 HWY 87/FM1090 209,110.55 257.52 0.00 209,368.07 JUSTICE COURT TECHNOLOGY 50,854.74 686.30 1,000.04 50,541.00 JUSTICE COURT BU]LDlNG SECURITY FUND 10,089.95 156.98 0.00 10,246.93 LATERAL ROAD PRECINCT # I 4,298.97 5.29 0.00 4,304.26 LATERAL ROAD PRECINCT #2 4,298.97 5.29 0.00 4,304.26 LATERAL ROAD PRECINCT #3 4,298.97 5.29 0.00 4,304.26 LATERAL ROAD PREC]NCT #4 4,298.97 5.29 0.00 4,304.26 PRETRIAL SERVICES FUND 54,615.40 267.26 0.00 54,882.66 LA W LIBRARY 164,560.25 1,157.38 0.00 ]65;717.63 LAW ENF OFFICERS STD. EDUC. (LEOS E) 14;812.94 18.24 0.00 ] 4,831.18 POC COMMUNITY CENTER 25,762.30 1,581.73 2,305.35 25,038.68 RECORDS MANAGEMENT-DISTRICT CLERK 5,598.09 8522 0.00 5,683.31 RECORDS MANAGEMENT-COUNTY CLERK 126,953.82 4,023.53 2..55 130,974.80 RECORDS MGMT & PRESERVATION 51,078.22 865.20 0.00 5 I ,943.42 ROAD & BRIDGE GENERAL 1,239,937.57 19,854.25 0.00 1,259;791.82 ROAD & BRIDGE PRECINCT #3 J 3,390.68 16.49 0.00 ]3,407.17 ROAD MAINTENANCE PRECINCT #4 636.09 0.78 0.00 636.87 SHERIFF FORFEITED PROPERTY 1,256.08 1.55 0.00 1,257.63 6MILE PIER/BOAT RAMP INSUR/MAINT 64,384.87 79.29 0.00 64,464.16 CAPITAL PROJ-NEW EMS BLDG 87)045.69 0.00 684.00 86,361.69 CAPIT AL PROJ-NEW JAIL BLDG Ii 0.00 10,000.00 10,000.00 0.00 CAPITAL PROJ-OLIV/PT ALTO FD BLDG 2;001.75 0.00 0.00 2,001.75 CAPITAL PROJ-PARKING LOT 80,543.8 ] 0.00 0.00 80,543.81 CAP PROJ-PCT 2 - STORM REPAIRS 17,796.13 0.00 0.00 17;796.13 CAP]T AL PROJ-RB INFRASTRUCTURE 123,000.48 0.00 0.00 ] 23,000.48 CAPITAL PROJ-SW AN POINT PARK 5,096.40 0.00 0.00 5,096.40 CAP]TAL PROJ-AIRPORT IMPROVEMENT II - 0.00 0.00 0.00 CAPITAL PROJ-AIRPORT RUNWAY IMPROV 104,537.80 125,378.00 128,000.00 ] 01,915.80 CAPITAL PROJ-EMER COMM SYS 39,397.16 0.00 0.00 39,397.16 CAP PROJ-HATERIUS PRK BOAT RAMP-STRM RE 0.25 0.00 0.00 0.25 CAP PROJ-PORT ALTO PUBL BEACH-STORM REP 30,384.78 0.00 0.00 30,384.78 CAP PROJ- PORT O'CONNOR FIRE TRUCK 50,000.00 0.00 0.00 50,000.00 CAP PROJ- CO CLERK'S RECORDS 19,413.78 0.00 0.00 ]9,413.78 CAP PROJ-D1STRICT CLERK'S RECORDS 62,758.75 0.00 0.00 62,758.75 CAPITAL IMPROVEMENT PROJECTS 434,439.00 0.00 0.00 434,439.00 CAP PROJ- RHODES BUILDING 47,487.31 0.00 0.00 47,487.3] CAP PROJ-ANNEX RENOVATION 36,922.00 0.00 653.00 36,269.00 CAP PROJ- HEALTH DEPT RENOVATIONS 1]6,438.08 0.00 0.00 I] 6,438.08 ARREST FEES 747.95 360.]9 0.00 1,108.14 BAIL BOND FEES (HB 1940) 1,365.00 975.00 60.00 2,280.00 CONSOLIDATED COURT COSTS (NEW) 18,482.07 7,962.40 0.00 26,444.47 DRUG COURT PROGRAM FUND 868.52 526.81 0.00 1,395.33 SUBTOTALS $ 26931 659.4] $ I 576358.20 $ 2 595,826.44 $ 259]2]91.17 Page] of3 COUNTY TREASURER'S REPORT MONTH OF: SEPTEMBER 2010 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE OPERAT~GFUND-BALANCEFORWARD $ 26,931,659.41 $ 1,576,358.20 $ 2,595,826.44 $ 25,912,191.17 ELECTIONS CONTRACT SERVICE 38,514.66 15,901.32 20,671.00 33,744.98 FINES AND COURT COSTS HOLDING FUND 8,455.31 0.00 0.00 8,455.3 ] INDIGENT CIVIL LEGAL SERVICE FUND 332.00 157.00 0.00 489.00 JUDICIAL FUND CST. COURT COSTS) 532.06 373.15 0.00 905.2] JUDICIAL SALAR]ES FUND 4,168.93 1,960.35 0.00 6,129.28 JUROR DONATION-TX CRIME V]CTIMS FUND .. 6.00 0.00 0.00 6.00 JUVENILE PROBATION RESTITUTION 1;295.00 0.00 0.00 1,295.00 LIBRARY GIFT AND MEMOR]AL 43;362.17 103.40 0.00 43,465.57 MISCELLANEOUS CLEARING ,833.51 4,929.56 5,326.12 436.95 REFUNDABLE DEPOSITS 2,000.00 0.00 0.00 2,000.00 STATE CIVIL FEE FUND 4,863.93 2,078.45 0.00 6,942.38 CIVIL JUSTICE DATA REPOSITORY FUND 35.66 8.35 0.00 44.0] JURY REIMBURSEMENT FEE ],061.50 548.50 0.00 1,610.00 SUBTITLE C FUND 4,920.86 2,776.62 0.00 7,697.48 SUPP OF CRIM INDIGENT DEFENSE 573.58 276.08 0.00 849.66 TIME PAYMENTS 2,980.09 1,483.35 0.00 4,463.44 TRAFFIC LAW F AlLURE TO APPEAR 2,039.80 975.26 0.00 3,015.06 UNCLAIMED PROPERTY 2,650.68 27.54 0.00 2,678.22 BOOT CAMPIJJAEP 64,549.75 79.49 3,887.12 60,742.12 JUVENILE PROBATION 133,871.19 35,008.84 32,558.71 136,321.32 SUBTOTALS $ 27,248,706.09 $ 1,643,045.46 $ 2,658,269.39 $ 26,233,482.16 TAXES IN ESCROW 0.00 0.00 TOTAL OPERATING FUNDS $ 27,248 706.09 $ .1,643,045.46 $ 2,658,269.39 $ 26,233.482.16 D A FORFEITED PROPERTY FUND 17,830.36 13.89 1,740.35 16,103.90 SHERIFF NARCOTIC FORFEITURES 1;837.32 1.51 0.00 1,838.83 CONSTRUCTION (JAlL) 223(187.88 191.99 10,000.00 213,379.87 CONSTRUCTION (JAIL) SERIES 2003 - I & S 115;957.15 3,143.92 0.00 119,101.07 CERT. OF OB-CRTHSE REN. I&S FUND SERIES 20( 37,155.73 934.30 300.00 37,790.03 CAL. CO. FEES & FINES 82,262.94 96,611.99 100,353.44 78,521.49 OCEAN DRIVE IMPROVEMENTS 1.00 0.00 0.00 1.00 TOTAL OTHER CO. FUNDS $ 478 232.38 $ 100897.60 $ 112 393.79 $ 466736.19 MEMORIAL MEDICAL CENTER: OPERATING 2,912,541.47 $ 1,767,027.94 $ 2,868,984.43 $ 1,810,584.98 REFUND IMPREST ACCOUNT 5,032.68 2.98 0.00 5,035.66 INDIGENT HEAL THCARE 302.46 102309.61 102,407.41 204.66 TOTALS $ 2,917,876.61 $ 1,869,340.53 $ 2,971,391.84 $ 1,815,825.30 DRAINAGE DISTRICTS NO.6 14,221.17 $ 11.69 $ 11.47 $ 14,221.39 NO.8 86,9]0.08 ]12.92 89.20 86,933.80 NO. I O-MA~TENANCE 77,912.49 254.78 145.67 78,021.60 NO. I I -MAlNTENANCE/OPERA TING 86,1892.39 3,195.68 15,719.60 74,368.47 NO. ll-RESERVE 128,438.16 105.57 0.00 J 28,543. 73 TOTALS $ 394,,374.29 $ 3,680.64 $ 15,965.94 $ 382,088.99 CALHOUN COUNTY WOD #1 OPERATING ACCOUNT $ 386,090.35 $ 334.1 ] $ 8,508.22 $ 377,9]6.24 CALHOUN COUNTY NA VIGA TION DIST. MAINTENANCE AND OPERATING $ 208,94 1.20 $ 3,189.25 $ 7734.17 $ 204,396.28 TOTAL MMC, DR. DIST., NA V. DIST & WCID $ 3 907 282.45 $ 1 876 544.53 $ 3003600.17 $ 2 780 226.81 TOTAL ALL FUNDS $ 29,480,445.16 Page 2 of3 COUNTY TREASURER'S REPORT :i MONTH OF: SEPTEMBER 2010 BANK RECONCILIATION LESS: CERT.OF DEP/ FUND OUTSTNDG DEP/ PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE OPERATING * $ 26,233,482.16 $ 24,737,243.30 $ 493,140.91 $ 1,989,379.77 D A FORFEITED PROPERTY FUND 16,103.90 0.00 0.00 16,]03.90 SHERIFF NARCOTIC FORFEITURES 1,838.83 0.00 0.00 1,838.83 CONSTRUCTION (JAIL) ** 213,379.87 175,000.00 0.00 38,379.87 CONSTRUCTION (JAIL) SERIES 2003 - 1 & S 119,101.07 723.01 0.00 118,378.06 CERT. OF OB-CRTHSE REN. I&S FUND SERIES 20C 37,79003 233.36 0.00 37,556.67 CAL. CO FEES & FINES 78,521.49 24,004.70 102,265.94 156,782.73 OCEAN DRIVE IMPROVEMENTS- CAP PROJ , 1.00 0.00 0.00 1.00 MEMORIAL MEDICAL CENTER: OPERATING :j: 1,8] 0,584.98 558,539.22 281,7] 022 ],533,755.98 REFUND IMPREST ACCT 5,035.66 0.00 0.00 5,035.66 ]NDIGENT HEALTH CARE 204.66 102,253.34 163,973.32 61,924.64 DRAINAGE DISTRICT: NO.6 14,221.39 0.00 0.00 14,22] .39 NO.8 86,933.80 20.77 0.00 86,913.03 NO. 10 MAINTENANCE 78,021.60 162.06 0.00 77,859.54 NO. II MAINTENANCE/OPERATING 74,368.47 102.31 0.00 74,266.16 NO. II RESERVE 128,543.73 0.00 0.00 128,543.73 CALHOUN CO. WClD #1 OPERATING ACCOUNT 377,916.24 0.00 0.00 377,9]6.24 CALHOUN CO. NA VIGA TION DlST: MAINTENANCE/OPERATING **** 204,396.28 0.00 0.00 204,396.28 TOTALS $ 29480445.16 $ 25 598 282,07 $ 1 041 090.39 $ 4 923.253.48 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LA V ACA RONDA S. 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LO r-- r-- r-- r-- r-- r-- r-- r-- r-- .;, .;, .;, .;, .;, LO LO LOLO 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 00 r-- r-- r-- r-- r-- r-- r-- r-- r-- CALHOUN COUNTY TREASURER'S OFFICE STATEMENT OF BALANCES Balance FUND NAME 09/30/10 General 21,946,035.82 Airport Maintenance 68,001.72 Appellate Judicial System 1,398.77 Animal Control - CAWS 163.25 Chamber Tourism Center 262.34 Coastal Protection Fund 31,686.64 County Child Welfare Board Fund 666.23 Courthouse Security 175,939.52 Donations 145,247.52 Family Protection Fund 3,713.19 Juvenile Delinquency Prevention Fund 8,425.58 Grants 170,116.11 Hwy 87/FM 1090 209,368.07 Justice Court Technology 50,541.00 Justice Court Building Security Fund 10,246.93 Lateral Road Precinct 1 4,304.26 Lateral Road Precinct 2 4,304.26 Lateral Road Precinct 3 4,304.26 Lateral Road Precinct 4 4,304.26 Pretrial Services Fund 54,882.66 Law Library 165,717.63 Law Enforcement Officers Standard Education (LEOSE 14,831.18 Port O'Connor Community Center 25,038.68 Records Management - District Clerk 5,683.31 Records Management - County Clerk 130,974.80 Records Management & Preservation 51,943.42 Road & Bridge General 1,259,791.82 Road & Bridge Precinct 3 13,407.17 Road Maintenance Precinct 4 636.87 Sheriff Forfeited Property 1,257.63 6 Mile Pier/Boat Ramp Insurl Maintenance 64,464.16 Capital Projects - New EMS Building 86,361.69 Capital Projects - New Jail Building 0.00 Capital Projects - Olivia/Port Alto Fire Dept New Buiidin 2,001.75 Capital Projects - Parking Lot 80,543.81 Capital Projects - Pet. 2 - Storm Repairs 17,796.13 Capital Projects - Road & Bridge Infrastructure 123,000.48 Capital Projects - Swan Point Park 5,096.40 Balance FUND NAME 09/30/10 Capital Projects - Airport Improvement II 0.00 Capital Projects - Airport Runway Improvements 101,915.80 Capital Projects - Emergency Communications System 39,397.16 Capital Projects - Haterius Park boat Ramp - Storm Repai 0.25 Capital Projects - Port Alto Public Beach - Storm Repair 30,384.78 Capital Projects - Port O'Connor Fire Truck 50,000.00 Capital Projects - County Clerk's Records 19,41378 ~apital Projects - District Clerk's Records 62,758.75 Capital Improvement Projects 434,439.00 Capital Projects - Rhodes Building 47,487.31 Capital Project - Annex Renovations 36,269.00 Capital Projects - Health Department Renovations 116,438.08 Elections Contract Service 33,744.98 Fines and Court Costs Holding Fund 8,455.31 Library Gift & Memorial 43,465.57 Miscellaneous Clearing 436.95 Boot Camp/JJAEP 60,742.12 Juvenile Probation 136,321.32 Construction (Jail) 213,379.87 Construction (Jail) Series 2003 - Interest & Sinking 119,101.07 Cert Of Ob-Courthouse Ren. I&S Fund Series 2004 37,790.03 . Calhoun Co. Fees & Fines 78,521.49 Capital Projects - Ocean Drive Improvements 1.00 TOTAL COUNTY FUNDS 26,612,922.94 DA Forfeiture Fund 16,103.90 S.O. Narcotic Forfeitures 1,838.83 Memorial Medical Center - Operating 1,810,584.98 Memorial Medical Center - Indigent Healthcare 204.66 ,I Memorial Medical Center - Refund Imprest Account 5,035.66 TOTAL MEMORIAL MEDICAL CENTER FUNDS 1,815,825.30 Drainage District # 6 14,221.39 Drainage District # 8 86,933.80 Drainage District # 10 78,021.60 Drainage District # 11 - Maint. & Operating 74,368.47 Drainage District # 11 - Reserve 128,543.73 TOTAL DRAINAGE DISTRICT FUNDS 382,088.99 Cal Co Water Control & Improvement Dist 377,916.24 Cal Co Navigiation District 204,396.28 We the undersigned County Judge and Commissioners in and for Calhoun County, Texas hereby certify that we have made an examination of the County Treasurer's quarterly report, filed with us on this day and have found the same to be correct and in due order. Michael J. Pfeifer, County Judge Vern Lyssy, Commissioner Pet 2 Roger Galvan, Commissioner Pet 1 Neil Fritsch, Commissioner Pet 3 Kenny Finster, Commissioner Pet 4 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissioners of said Calhoun County each respectively, on this day of , 2010. BEFORE ME, the undersigned authority, on this day personally appeared Rhonda S. Kokena, County Treasurer of Calhoun County says that the within and foregoing report is true and correct. FILED FOR RECORD AND RECORDED THIS _ day of Rhonda S. Kokena, County Treasurer ,2010 Anita Fricke, County Clerk ACCOUNTS ALLOWED - COUNTY: Claims totaling $458,122.59 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER: Claims totaling $1,698,970.50 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCOUNTS ALLOWED - INDIGENT HEALTHCARE: Claims totaling $123,354.01 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCEPT A DONATION IN THE AMOUNT OF $13.19 FROM DOYCAR VENDING TO THE CALHOUN COUNTY SHERIFF'S OFFICE MOTIVATION FUND: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept the donation in the amount of $13.19 from Doycar Vending to the Calhoun County Sheriff's Office Motivation Fund. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~. ~, "- DOYCAR VENDING PH. 361.552.6087 217 Bl,IRNET ST. POFiT LAVACA, TEXAS n979 i """"'.' ~""~""~""'V""~_~_' "...,......~"..,. .~,:'.. ~ PAY TO THE &k \ , >>l fi $~ L" 1& i r1i~ r ~,,~; 5" i~~<; otr..." ;;vwrro. .- '-D~~::-:;;i I ~B FIRST NAT.IONAL BANK In Port Lavaca P.O. Drawer 7. Port Lavaca. Texas ,77979 ~ !. MEMO 1()!}(JNn-. OK.- Jt1.Hc1",ytI( st I ;'1: ~ ~ :l ~ 2 :l ~ b 21: 0 ~ ~ a q 5 88-2316/1131 0118958 1165 / i"> _ J 1..-- "J-f) I 0 DATE v Q~~ a III ~ ~ b 5 NP REMOVE FROM INVENTORY AND DECLARE SALVAGE CERTAIN ITEMS OF COUNTY PROPERTY IN PRECINCT #4 (SEE ATTACHED LIST): A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to remove from the Inventory and declare salvage certain items of County Property in Precinct #4. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. '" Calhoun County, Texas SURPLUS/SALVAGE DECLARATION REQUEST FORM Department Name: Requested By: Dept. 570 - Precinct 4 April Townsend/Commissioner Finster Inventory Reason for Surplus/Salvage Number Description Serial No. Declaration 24-0178 1972 Wisconsin Trailer Take to auction 24-0034 2000 gal Asphalt Tank Take to auction 24-0304 2000 Ford F2S0 0096 Take to auction 24-0231 Cruise Control Scrapped 24-0338 Dell Optiplex 2ZR1N21 Scrapped 24-0362 Gateway Computer XCMSCll003711 Scrapped DECLARE CERTAIN ITEMS OF COUNTY PROPERTY IN PRECINCT #1 AS SURPLUS/SALVAGE, REMOVE ITEMS FROM INVENTORY AND INSlJRANCE AND AUTHORIZE THEM TO BE SOLD AT THE CHAMBER AUCTION (SEE ATTACHED LIST): A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to declare certain items of County Property in Precinct #1 as surplus/salvage remove items from inventory and insurance and authorize them to the sold at the Chamber Auction. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. October 21, 2010 To: Honorable County Judge Mike Pfeifer From: County Commissioner Roger C. Galvan Re: Agenda Item Please Add the following line item to Commissioner's Court Meeting scheduled on Thursday. October 28, 2010. Discuss and take necessary action to remove from precinct one inventory and insurance the following line items as surplus/salvage declaration: 1) 1981 National Fire Truck, VIN #AA195KHA18767 1) 1971 International Fire Truck VIN #707221G4601}7 1) 1980 Chevy Fire Truck, VIN #C47DBAV136023 1) 2001 Chevy % Ton Truck VIN #1GCHC24U61E59760 1) 1990 Ford Dump Truck VIN #1FDPK74P4LVA12468 1) Tiger Boom Mower 5600 Ford Tractor 1) Cat Holt Motor Grader Maintainer #13K-2784-F 1) Boat (old) 16 x 6 1) Bundle Galvanized Pipe 1) Water Tank 8 X 10 1) Two (2) Mosquito Units 1) Small Army Trailer BUDGET ADJUSTMENTS: A Motion was made by Commissioner Fritsch and seconded by Commissioner Galvan to approve the Budget Adjustments. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. GENERAL DISCUSSION: Carrie Sanchez, HR Coordinator wanted to let the Court know that on November 10, 2010 @ 1:30 pm there will be a presentation on unemployment how the process works and training if they would like to attend. Commissioner Fritsch reminded everyone that on November 6, 2010 @ lOam the Veteran's Parade will be held. Court was adjourned at 10:50 am Q Q Q "'"' =0 =('1) =('1) EO =z =1- =z =w ~:! =1- =D:: =eI: =A. =w ~Q =z =z ~o =U ~o ~I- =D:: Cl: =0 a =A. !;; ~ch ~ ,~z oq: '=0 ~ 'Ei= ~ "E= a =w ..:.: =A. ... ~o e =w 13 =U ::s =z ~ =eI: !OoI =..1 ClC =::) =m ~:! gel: ~w ~:! =eI: ~ ~z ~ ~I- =z =w ~ =:! ... =1- "'" =D:: ~ gel: ~ =A. ~ =w ~ ~Q i! oq: o <= ~ ~ ~ ~ ..,J ~ ~ LIJ C> ~ ~ ~ ~ MMO ..........I:iJNN~ ;Pi"ll! ~~ = == Z Cl.lI ~Z"'" =-8 I MOM .....N~N MI~ ~ -; lEi:! ~= Ii OMM .....~NN MI ~ ~ a; i!E 000 .....~~~ !!!!IMI i!5; ;~ 000 ;!~~~ ;1 t/) I- Z ;:) o C.) 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