2002-06-13
SPECIAL JUNE TERM
HELD JUNE 13,2002
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THE STATE OF TEXAS 9
COUNTY OF CALHOUN 9
BE IT REMEMBERED, that on this the 13th day of June, A.D., 2002 there was begun
and holdenat the Courthouse in the City of Port Lavaca, said County and State, at 10:00
A.M., a Special Term of the Commissioners' Court, within said County and State, and
there were present on this date the following members of the Court, to-wit:
(ABSENT) Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley F oester
County Judge
Commissioner, Pet. I
Commissioner, Pet. 2
Commissioner, Pet. 3
Commissioner, Pet. 4
Deputy County Clerk
Thereupon the following proceedings were had:
(Judge Marshall and Sheriff Browning were in Austin for a meeting with the Jail
Commission.)
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of
Allegiance. Judge Pro-Tern Balajka presided in the absence of Judge Marshall.
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APPROVAL OF MINUTES
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd that
the minutes of March 18, 2002 meeting be approved. Commissioners Galvan, Floyd,
Finster and Judge Pro-Tern Balajka all voted in favor.
(ABSENT)
Arlene N. Marshall
County Judge
H. Floyd
Commissioner, Pct. 3
Roger C. Galvan
Commissioner, Pet, I
Kenneth W. Finster
Commissioner, Pet. 4
Michael J. Balajka
Commissioner, Pct. 2 and Judge Pro-
Tern
Shirley Foester
Deputy County Clerk
BIDS AND PROPOSALS - FUEL BIDS
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The following bids were opened June 6, 2002 by Lesa Casey and Rita Miller and read in
Court by the County Auditor for the period beginning June 16,2002 and ending July 15,
2002. After reviewing said bids, a Motion was made by Commissioner Floyd and
seconded by Commissioner Finster to accept the bid for delivered fuel from Diebel Oil
Company and the bid of Mauritz and Couey for the automated card system fuel as the
only bidders. Commissioners Galvan, Floyd, Finster and Judge Pro-Tern Balajka all
voted in favor.
476
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FUEL BID
PROPOSAL
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IN RESPONSE TO YOUR NOTICE FOR COMPE11TIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS
INDICATED'IN THE SPECIFICATIONS,
X APPROXIMATE ~ TOTAL
GALLONSIMO
X 3800 ~ $ "3/1 J.//b
x 4000 ~ $ ~ IJJt> CJ7;
X 2500 $ 1'l.Jb,cn
TOTALBIDPRICE $ 937,/JJ)/J>
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
JUNE 16, 2002 AND ENDING JULY 15. 2002. NO PRICE CHANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD.
PRICE/GALLON
UNLEADED GASOLINE $ rf!5 Y
PREMIUM UNLEADED GASOLINE $ 4..::;:;-
DIESEL FUEL (LOW SULFUR) $'" tJ
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT, PRICES QUOTED DO NOT INCLUDE TAXES,
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NAME OF BIDDER: 0/7- B 'f L 6 It ~
::~::TE. z!cv i:~ J n\14 C f) 'T;.] /4 ) j
PHONE NUMBER: ~ J)-iJ.()~l
PRINT NAME: )t7h{)~-7J 7l, 1
AUTHORIZED SI~NATIJRE: e /
'/V~d~ .
&:2 - ((;r V8--
TITLE:
DATE:
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477
FlJEL BID
PROPOSAL
IN RESPONSE TO YOUR NOnCE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCA nONS
INDICA TED IN THE SPECIFICA nONS.
PRICE/GALLON X APPROXIMATE - TOTAL
GALLONSIMO
UNLEADED GASOLINE $ .9:<- X 3800 $.3<19(p.oo
PREMIUM UNLEADED GASOLINE $ j,6/S" x 4000 $ 4~6D.OQ
DIESEL FUEL (LOW SULFUR) $ .7c:'.s- x 2500 $ /C(/.J.. .s-o
TOTAL BID PRICE $ 9flnt:'1.su
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
JUNE 16. 2002 AND ENDING JULY 15. 2002. NO PRICE CHANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD.
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPAR1MENT. PRICES QUOTED DO NOT INCLUDE TAXES.
NAME OF BIDDER: /f}~u~{T'- C CUE?
ADDRESS: to. fl.,,)/. /700 '
CITY,STATE,ZIP: AR-T ,LItVAcA 71< /7977
PHONE NUMBER: SS Z - 76 D ..;
PRINT NAME: 1M.. 4~
AUTHORIZED SIGNATURE: ~ ~
TITLE:
I'\"P/2. f11hlL
I
0: ~~o"-
DATE:
478
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I FUEL BID PROPOSAL I
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IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE
UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO TIIE A ITACHED FUEL
SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO TIIE COUNTY'S SHERIFF'S
DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE
AND OTIIER VEHICLES AS DESIGNATED FROM TIME TO TIME BY TIIE COMMISSIONERS
COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE
FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION:
UNLEADED GASOLINE
PRICE PER GALLON
$ 9:;""
N/fI
MID GRADE
$
PREMUIM UNLEADED GASOLINE $
/.tJ/5
, 7(;.5
DIESEL FUEL
$
LOCATION: 4//.1 W. Au. en"'; sr
(MUST BE WITBIN THE CITY OF PORT LA V ACA
OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY
OF PORT LA V ACA.)
THE CONTRACT WILL BE FOR THE PERIOD BEGINNING JUNE 16, 2002 AND
ENDING JULY 15, 2002. NO PRICE CHANGES WILL BE ALLOWED DURING
THE CONTRACT PERIOD.
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SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT.
PRICE QUOTED DO NOT INCLUDE TAXES.
NAME OF BIDDER: l17/1c.1~/'T z- ). GU""-7
ADDRESS: P (\. D. >< /70 <.)
CITY,STATE,ZIP: fjlf T kru~ Tlc 77'77 '1
PHONE NUMBER: rsz-- 7 () 0 <-I
PRINT NAME: --,F'", Lc:<T
AUTHORIZED SIGNATURE: ~ 4:
TITLE: O/'t?;e. /J1f. R
-
DATE: Io-s-o '-
BIDS AND PROPOSALS - FAIRGROUNDS PAVILION IMPROVEMENTS
PROJECT CONTRACT
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Joe Janda, with G & W Engineers, read the bids from Port fabrication and Easley
Roofing and Sheet Metal, Inc. He recommended Port Fabrication's bid in the amount of
$88,555.40, which, after reducing paint and pulins, was low at $79,745. A Motion was
made by Commissioner Galvan and seconded by Commissioner Finster to award the bid
to Port Fabrication in the amount of $79,745 for the fairgrounds pavilion building
improvement project contract and authorize the County Judge to sign. Commissioners
Galvan, Floyd, Finster and Judge Pro-Tern Balajka all voted in favor.
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G & W Engineers. Inc.
205 West LIve Oak SI.
Port Lavaca. Texas 77979
ettOPENING TABLE
Au:_ IVIr;lY LV, L.vvl-
WTlme: 10:00 a.m.
Page 1 of 1
Job No. 9436.019
CALHOUN COUNTY FAIRGROUNDS PAVILION BUILDING IMPROVEMENTS
ACKNOWLEDGES TOTAL ADDITIVE BID BOND
ADDENDA BASE BID ALTERNATE "A"
GONZALES CONTRACTING, INC. N/A d
EASLEY ROOFING & SHEET METAL INC. N/A 93/%/ L(, Z- '6 / ~
J
m:xeo- N/A ~ IS S 5'..5.0- /,'Z7z..
rol!.7' //ZI3VC7>>#cr...-;. ~
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. G & W Engineers, Inc.
205 West live Oak SI.
Port Lavaca, Texas 77979
ITEMIZED BID TABULATION SHEET
Date: May 20, 2002
Time: 10:00 a.m.
Page 1 of 1
Job No. 9436.01 g
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CALHOUN COUNTY FAIRGROUNDS PAVILION BUILDING IMPROVEMENTS
BASE BID
ITEM EASLEY PORT FABRICATION I I
NO. DESCRIPTION UNIT QTY. UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE I AMOUNT
1 New Roof Sheeting wfAccessorle5 loS. t $ 37,607.00 $ 37,607.00 $ 34,165.00 $ 34,165.00
2 New Siding Sheeting wfAccessories loS. 1 $ 9,252.00 $ 9.252.00 $ 11,130.00 $ 11,130.00
3 New Galvanized Members that Include Putilns wfFlanQl loS. 1 $ 25,155.00 $ 25,155.00 $ 16,325.00 $ 16,325.00
Bracing, Striping, Girts, Eve struts & Fasteners
4 Sand Blast Surface Preparation, Priming & Painting loS. 1 $ 11.500.00 $ 11,500.00 $ 15,690.00 $ 15,690.00
5 New Electrical EMT Galvantzed Conduit wNtllre & Fixtur L.S. 1 $ 5,060.00 $ 5,060.00 $ 5,405.00 $ 5.405.00
Mounts
. New Galvanized Cross Bracing Rods l.S. t $ 705.00 $ 705.00 $ 3,180.00 $ 3,180.00
7 80 loF. New Galvanized Base Angles L.S. t $ 565.00 $ 565.00 $ 320.00 $ 320.00
. Removal & Replacement of Deteriorated Siding S.F. 84 $ 2.45 $ 205.60 $ 10.60 $ 690.40
9 Reinstallation of Basket Ban Goals, QuI: Door lights & loS. 1 $ 1,329.00 $ 1,329.00 $ 1,165.00 $ 1,165.00
Speakers.
10 2 Sections of New Gutters & 2 SectIons of New Rake Trim loS, 1 $ 646.00 $ 646.00 $ 265.00 $ 265.00
BASE BID AMOUNT $ 92,224.60 $ 66,555.40
ADDITIVE AL TERNA TE
A. New Gutters, Rake Trim & Ridge Cap for Entire Bldg.
$
4)81.00
$
1,272.00
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CALHOUN COUNTY AUDITORS OFFICE
BIDS/PROPOSALS FOR K e. OC- 'I ('::, -10 Fe... lid) f 0 [.,i (l c( PCcu \ II (j 1'--
I ..../
DATE OPENED
~ - ;;),0- C--::L
TIME OPENED I 0 ~ 00 C\.,m '
PRESENT AT THE OPENING l fS c- (' /.:. <; '( ~ -.L l::>. k 1Y'i \ \ \ c:: r
Following is a list of Bids/Proposals opened and bid amounts, if appropriate.
Bidder/Proooser
Amount
1. [' c. --s (-e 'J '720 of; "-'5 -J SJu f m,,- 'L~ 1:: i\ c.-
2. ~o (f fA-ljr\ ( CL -h Of}
03\ I ~ I ()O/~)SIQ;
,
o~.sSs.tO Ifd'
3.
4.
5.
6,
7.
8.
BIDS/PROPOSALS WERE
REFERREDTO
SIGNATURE y-P//}~f
This fOfm on S- - ~ 0- O?--. was faxed to the following:
Date
Arlene N. Marshall, County Judge
Roger Galvan, Commissioner Pct. #1
Michael Balajka Commissioner Pct. #2
H. Floyd, Commissioner Pct. #3
Kenneth Finster Commissioner Pet. #4
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482
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DOCUMENT NO. 00300
PROPOSAL
~:t" CAsRlcAi'lO") ~ GNS1\~\)c:..,"no..J \~ c..
(Legal Finn Name)
,hereinafter called "BIDDER",
is submitting this Proposal for Furnishing and Perfonning the Work specified herein as the
Constluction of the CALHOUN COUNTY FAIRGROUNDS PAVILION BUILDING
IMPROVEMENTS in Port Lavaca, Texas.
This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called "OWNER".
1. Terms used in this PROPOSAL are defined in the General Conditions or Document No.
00120 .. Instructions to Bidders and shall have the meanings indicated in the General
Conditions or Instructions.
2. BIDDER proposes and agrees, if this BID is accepted, to enter into 'm Agreement with
OWNER in the form included in the Contract Documents to furnish and perform all Work as
specified or indicated in the Contract Documents for the Bid Price and within the Bid Times
indicated in this BID and in accordance with the other terms and conditions of the Contract
Documents.
,
~.
BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidders, including without limitation those dealing with the disposition of Bid
Security. This BID win remain subject to acceptance for Sixty (60) Calendar Days after the
Bid Opening. BIDDER shall sign and deliver the required number of counterparts of the
Agreement, including all required documents indicated by the Bidding Requirements, within
Fifteen (15) Calendar Days after the date or OWNER's Notice of Award.
4. In submitting this BID, BIDDER represents, as more fully set forth in the Agreement, that:
a. BIDDER has examined and carefully studied the Bidding Documents and the
following Addenda, receipt of all which is hereby acknowledged: (List Addenda by
Addendum Number and Date):
Addendum No.:
Date Received:
IJ I!t;-
,
b. BIDDER has visited the site and is familiar and satisfied with the general, local and
site conditions that may affect cost, progress, and furnishing and perfonning the
Work.
00300-1
483
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c. BIDDER is familiar and satisfied with all federal, state and local Laws and
Regulations that may affect cost, progress, and furnishing and performing the Work.
d. BIDDER is aware of the general nature of work, if any, to be performed by OWNER
(or others) at the site in relation to the Work for which this BID is submitted.
e. BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations,
tests, studies and data with the Contract Documents.
f. BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or
discrepancies that BIDDER has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract
Documents are generally sufficient to indicate and convey understanding of all terms
and conditions for furnishing and performing the Work for which this BID is
submitted.
g.
This BID is GENUINE and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in confonnity with any
agreement or rules of any group, association, organization or corporation. BIDDER
has not directly or indirectly induced or solicited any other BIDDER to submit a false
or sham BID. BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any
advantage over any other BIDDER or over OWNER.
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5. BIDDER agrees to complete the Work in accordance with the Contract Documents.
a. BIDDER acknowledges that the amounts are to be shown in both words and figures,
and in case of discrepancy, the amount in words shall govern.
b. BIDDER acknowledges that the quantities are not guaranteed and final payment will
be based on the actual quantities detennined as provided in the Contract Documents.
c. BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any
of the quantities may be deleted, reduced, or increased based upon the respective Unit
Prices.
d. BIDDER acknowledges that Unit and Lump Sum Prices have been computed in
accordance with paragraph 11.03.B of the General Conditions.
e.
BIDDER agrees to furnish all necessary labor, supervision, machinery, equipment,
tools, materials, handling, hauling, taxes, insurance and all other requirements deemed
necessary to complete the items of Work indicated on the following pages for the
specific dollar amounts stated.
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00300-2
484
BASE BID
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITIEN IN WORDS
~ ------------------------------------------------------------------------------------
I.
I L.S. Furnish materials, labor and equipment for the
removal and installation of new roof sheeting and
accessories for a lump sum of
T*t,,-T Of ~H~... -rI!o<JsA'ol:> <!lJ..lr;;:"
t!!,,1o:I>eec E'lc.l>\-rY ~\.\l t Dollars
and ~' ILl) 0 Cents.
,
2.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of new siding sheeting with
accessories for a lump sum price of
cLElJtE-U T~A.uD O.v I?:
'f;hH.lD~e1'l "l'mQ.-r'f Dollars
and Al~/' c!) 0 Cents.
,
3.
I L.S. Furnish materials, labor and equipment for the
removal arJd installation of new galvanized
members that include purlins with flange bracing,
striping, girts, eve struts and fasteners, for a lump
sum price of
::5~.,.~...:) ~~MD ~l:t
!<klJJbero livl:'.07'<? ~t\llO:" Dollars
and J.JO 1,00 Cents.
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4.
I L.S. Furnish materials, labor and equipment for sand
blast surface preparation, priming and painting of
the building rigid frame members (9 each) and
south wall structure members with Sherwin William
Zinc Clad II Ethyl Silicate Primer and DTM Acrylic
Coating or equal, and applied in accordance with
paint Manufacture's recommendations for a lump
sum price of
~~~ \~5A-uD ,"'i, 'f..
~ \ u:D~ AJ tAl FiY Dollars
and AJ~ Ibo Cents.
00300-3
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UNIT PRICE EXTENSION
$ 3+,IB5.o0
$ /1,\30.00
$Ib 32.5:""
I
$ 1.5) b<fO.""
485
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRTITEN IN WORDS
8.
9.
486
5.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of new electrical EMT
galvanized conduct with wire and fixture mounts
for a lu\l1E. sum price of
\-\1>6 ~~Mb ~~tJQ....
~JJ..l'De.d) ~\.\)e- Dollars
and }.}o I \110 Cents.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of new galvanized cross
bracing rods for a lump sum price of
T~'& ~~^,D l"JE:'
l'tv.u1>~ tn~t\iY Dollars
and Al1'oo Cents.
1 L. S. Furnish materials, labor and equipment for the
removal and installation of80 L.F. new galvanized
base angles for a lump sum price of
-r~EE' ~J.)D~~
T uJ 'C'''; "T"'f Dollars
and ^~tOO Cents.
84 S.F. Furnish labor and equipment for the removal and
replacement of deteriorated siding with removed
siding for a unit price of
6.
7.
TEA,)
and 5\X'-'i'
per square foot.
Dollars
Cents
1 L.S. Furnish labor and equipment for removal and
reinstallation of basket ball goals, out door lights
and speakers for a lump sum price of
(')AlF: Tl"ou~~b 0,0 If'
tdoJ..l1:R€'D .s \ ~T'1' ~\~ E' Dollars
and 4100 Cents.
00300-4
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UNIT PRICE EXTENSION
$~ -'loS, 0"
.
$ _~tl€D:\>D
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$~,"O
$896,40 $ It). ~o
$ I.! b5. "0
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A BID BID DESCRIPTION OF ITEM WITH UNIT
.~~__~~~_~~~__~~~~~~N IN :VO_RD~
UNIT PRICE EXTENSION
-------------------------
10.
1 L.S. Furnishing two sections of new gutters and two
sections of new rake trim (approximately 28 L.F.
each) to replace the damaged sections for a lump
sum price of
Tu\O '~J0 D Q.ro ~ \1.TI(
~ \ \I ~ Dollars
and 1001, t!) D Cents.
$Zb5. DO
TOTAL BASE BID AMOUNT to complete the CALHOUN COUNTY FAIRGROUNDS PAVILION
BUILDING IMPROVEMENTS in Port Lavaca, Texas, being Items 1 through 10 above, is:
I=\Hq F\UE'
E/~~r9 g/~lIT Tr:Iw:SM:t> ~tliE 1'W..o~~ DOLLARS
t:'~'-'i'
CENTS. $ 88).55S".4l!
111111: 1111 i I i 11111111111111111:: III: 1111111111111111111111111111: 1111111111111
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ADDIT1VE ALTERNATE
--------------------------------------------------------------------------------
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITTEN IN WORDS
EXTENSION
-----------------------------------------------------------------------------------------------------------------------------
A.
1 L. S. Fumish.i'lg new gutters, rake trim and ridge cap for
entire building for a lump sum price of
o..:>E: ~~~J.JI:> -n.uO~JJl)Q.~
5 Ell E.J.J i' 'I' "WO Dollars
and j.jo-f I t:J 0 Cents.
$1Z-72.""
,
+++++++++++++++++++++++++++++++++++++++++++1 I 1 I I 1 I 1 1++++++++++++++++++++++++
CONTRACT AWARD WILL BE BASED ON THE BASE BID AMOUNT WITH CONSIDERA nON
OF THE ADDITIVE ALTERNATE.
+++++++++++++++++++++++++++++++++++++++++++++++++1 I I I 1++++++++++++++++++++++
00300-5
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6. BIDDER agrees that the Work shall be completed and ready for final payment in accordance
with Paragraph 14.07 of the General Conditions within 90 Calendar Days after the date when
the Contract Times commences to run.
BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work within the times specified in the Agreement.
7. The following documents are attached to and made a condition of this BID:
a. Required Bid Security in the form of 7l, D ~ \')
b. A tabulation of Subcontractors, Suppliers and other persons and organizations
required to be identified in the BID.
c. Document No. 00415 - CONTRACTOR's Corporate Resolution.
d. Document No. 00420 - Bidders Qualification Statement.
8. Communications about this BID shall be directed to BIDDER's address indicated below.
SUBMITTED this ?LJ ili day of i\l\ lr<1'
Authorized Sig~:~~~. ~ ~~
,2002.
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Title: =Pe.E"S IDt;..Uf
Attesting Sig~::: rfC; ~11J~~
Title: SEt:I2F7/lhe.9
Legal Firm Name:~r ~cA"-::i ~etJG~ ~C-.
Business Address: ~t. S dhlAt 'SirE ~ l' W'J.rt,ii"l7"l
,
Phone Number: 3'=>\- 5'5Z -635'0
Facsimile Number: S.sZ -'9:397
E-Mail Address (optional):
State of Incorporation, if applicable: ~A-5
State Contractor License No.:
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END OF DOCUMENT
00300-6
. 488
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DOCUMENT NO. 00420
BIDDER OUALIFICA TlON STATEMENT
BIDDER shall answer all questions, and answers shall be clear and comprehensive. This form shall
be notarized upon completion. If necessary, BIDDER may use separate attached sheets to answer
questions, and may submit additional information, if desired. Resume for each officer of Company
and the Superintendent for this Project shall also be attached.
BIDDER's Name:l'.....,. ~llICA,.,".u ~ Q.,5TIlU<;....... I",.... Organization Date:
Address:~1o S. G.MJ.\~('E $u,,~ r Incorporation Date: 01/01 I q'f
~ L...wA<< --ri. i i "l i ~
I
Type of Work Performed: 'i EJJeUc- c"iUT,eA(.TI'-";
Ever Fail to Complete Awarded Work? Y or 6)
Ever Default on Any Contract? Y or if)
On-going Contracts:
DATE CONTRACT NAME
1<'-1:>-01 Sf..-A'" "u,e~G:: 6<.ll<,
03-oz. ~6/711Z00M ~:'c..\I..ITIl;;;:!.
Oi?>-oz. 4etlo-P 6\l11L,~'"
Recently completed Projects (similar Type and Importance):
ANTICIPATED
COMPLETION
5-25-0 <...
~7-a l-
01. -""t--
AMOUNT
>\05,"""0
a'i,if!>O
1.2, Z"l-e,
PROJECT NAME
G.NC.~ :S-reOs @GT<( '*
MONTHJY];AR
COMPLETED
AMOUNT
~T h,4.JAcA C:.wj:"~ ~.:.JluS\JL.A
1/
l>\lAS~ rr:
Equipment Available for this Contract: k JJ Ec.8S6M '-f
Credit Available: $ hI... ~EC.e:~'t' Bank Reference/Contact: ...0EU.5 - ~Z> --roM $r"c.eEl'"-
The undersigned hereby authorizes any person, firm, or corporation to furnish any information
. requested by the COUNTY OF CALHOUN, in relation to the verification of the statements
comprising this BIDDER's Qualification Statement.
s;_ ~~\~
Name & Title:. lOP [". ~ - f'e~.
. "--~7:","=~'-":"-:~'--'::"" -~,....,;;-::;<==. :,-::::.'.-;
Executed and sworn to before me, the
undersigneq authority, on this 20T~day of
MIW ,20~
~LJfp~;;J
Not Public in and for II
~u;.4
"_,~;:'..r./'}..~ Lr:A~~ ;n,A:<OS II
: '(<.:.'::;"\ ~~ Nnt,'!"\ PuslIC, St"le 01 Texas ~
:; ~:..)-~ /;'~ M' t JfI' 111'SSIOr. Exclfes 03-12-02 ~1
-;..;';(;-....;;,~..:" '0 ' . n
"'II"" .
END OF DOCUMENT
00420-1
489
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490
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DOCUMENT NO. 00415
CONTRACTOR'S CORPORATE RESOLUTION
I hereby certify that it was RESOLVED by a quorum of the directors of
~~,. ~R.\cAl1o,v ~ (',..,J"l.:sT12Llcno,u \JJc..
I (Name of Corporation)
meeting on the If:, n\ day of jAJJ uA-e. Y ,200 '1..,
that :::5iE:\lIl'h.l ~ . ~hlt:Q..
(Name of Principal)
~'E~Il>e.N\
(Title)
. be,
and hereby is, authorized to execute all documents necessary for the transaction of business in the
StateofTexasonbehalfOfthesai~:r ~d-rlo"J ~ (J....Al5\eLJc:.\~ \Al<'., and
(Name of torporation)
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That the above resolution was unanimously ratified by the Board of Directors at said meeting and
that the resolution has not been rescinded or amended and is now in full force and effect; and in
authentication of the adoption of this resolution, I subscribe my name this ;?t') ~"
day of
~'W
, 2r02-
~~
See t~ O(~
END OF DOCUMENT
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INSURORS INDEMNITY COMPANY
([t
3701 W. Waco Dr., P.O. Box 2683, Waco, Texas 76702-2683 (800) 933-7444, Fax (240) 414-5500
BID BOND
Bond No. 801827
KNOWN ALL MEN BY THESE PRESENTS, that we Port Fabrication & ConstrUction. Inc.
(Here insert full [tame and legal title of Contractor)
as Principal, hereinafter called the Principal, and lNSURORS INDEMNITY COMPANY, Waco, Texas, as
Surety, hereinafter called the Surety, are held and finnly bound unto County of Calhoun. 211 S. Ann St.. Port
Lavaca. Texas
(Here insert full name and legal title of Owner)
as Obligee, hereinafter called the Obligee, in the sum of 05 % of the amount of this bid not to exceed
Six Thousand Seven Hundred Fifty Dollars ($6 75000).
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves,
our heirs, executors, administrators, successors and assigns, jointly and severally, flnnly by these presents.
WHEREAS, the principal has submitted a bid for Calhoun County Fairgrounds Pavilion Building Improvements.
(Here insert description of project)
NOW, THEREFORE, If the contract be timely awarded to the Principal and the Principal shall within such time as
specifIed in the bid, enter into a contract in writing and give bond with good and sufficient surety, or, in the event
of the failure of the Principal to enter into such Contract and give such bond or bonds; if the Principal shall pay to
the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perfonn the work covered by
said bid, then this obligation shall be null and void, otherwise to remain in full force and effect
PROVIDED, HOWEVER, neither Principal nor Surety shall be bound hereunder unless Obligee prior to execution
of the final contract shall furnish evidence of financing in a manner and fonn acceptable to Principal and Surety
that financing has been finnly committed to cover the entire cost of the project.
Signed and sealed this 16th day of May, 2002.
Port Fabrication & Construction Inc.
(principal)
(Seal)
0\~~~\~
Title: ~ ,.PE-J'I
EMNITY COMPANY
By:
Attorney-in-Fact
491
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DOCUMENT NO. 00300
PROPOSAL
EASLEY ROOFING AND SHEET METAL, INC.
(Legal Finn Name)
,hereinafter called "BIDDER",
is submitting this Proposal for Furnishing and Performing the Work specified herein as the
Construction of the CALHOUN COUNTY FAffiGROUNDS PAVILION BUILDING
IMPROVEMENTS in Port Lavaca, Texas.
This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called "OWNER".
1. Terms used in this PROPOSAL are defined in the General Conditions or Document No.
00120 - Instructions to Bidders and shall have the meanings indicated in the General
Conditions or Instructions.
2. BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with
OWNER in the form included in the Contract Documents to furnish and perform all Work as
specified or indicated in the Contract Documents for the Bid Price and within the Bid Times
indicated in this BID and in accordance with the other terms and conditions of the Contract
Documents.
3.
BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidders, including without limitation those dealing with the disposition of Bid
Security. This BID will remain subject to acceptance for Sixty (60) Calendar Days after the
Bid Opening. BIDDER shall sign and deliver the required number of counterparts of the
Agreement, including all required documents indicated by the Bidding Requirements, within
Fifteen (15) Calendar Days after the date of OWNER's Notice of Award.
4. In submitting this BID, BIDDER represents, as more fully set forth in the Agreement, that:
a. BIDDER has examined and carefully studied the Bidding Documents and the
following Addenda, receipt of all which is hereby acknowledged: (List Adderu:fa by
Addendum Number and Date):
Addendum No.:
Date Received:
NONE
NONE
b. BIDDER has visited the site and is familiar and satisfied with the general, local and
site conditions that may affect cost, progress, and furnishing and performing the
Work.
00300- I
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c. BIDDER is familiar and satisfied with all federal, state and local Laws and
Regulations that may affect cost, progress, and furnishing and performing the Work
d. BIDDER is aware of the general nature ofworle, if any, to be performed by OWNER
(or others) at the site in relation to the Work for which this BID is submitted.
e. BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations,
tests, studies and data with the Contract Documents.
f BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or
discrepancies that BIDDER has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract
Documents are generally sufficient to indicate and convey understanding of all terms
and conditions for furnishing and performing the Work for which this BID is
submitted.
g. This BID is GENUINE and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation. BIDDER
has not directly or indirectly induced or solicited any other BIDDER to submit a false
or sham BID. BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any
advantage over any other BIDDER or over OWNER
5.
BIDDER agrees to complete the Work in accordance with the Contract Documents.
a. BIDDER acknowledges that the amounts are to be shown in both words and figures,
and in case of discrepancy, the amount in words shall govern.
b. BIDDER acknowledges that the quantities are not guaranteed and final payment will
be based on the actual quantities determined as provided in the Contract Documents.
c. BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any
of the quantities may be deleted, reduced, or increased based upon the respective Unit
Prices.
d. BIDDER acknowledges that Unit and Lump Sum Prices have been computed in
accordance with paragraph 1 1.03.B of the General Conditions.
e. BIDDER agrees to furnish all necessary labor, supervision, machinery, equipment,
tools, materials, handling, hauling, taxes, insurance and all other requirements deemed
necessary to complete the items of Work indicated on the following pages for theDspecific dollar amounts stated.
00300-2
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BASE BID
------
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITTEN IN WORDS
e:------~-::--~UrniSh materials, labo: and -:uiPm:nt for the
removal and installation of new roof sheeting and
accessories for a lump sum of
Thiry-Seven Thousand, Six Hundred, Seven
UNIT PRICE EXTENSION
and
NO
Dollars
Cents.
$ 37,607.00
2.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of new siding sheeting with
accessories for a lump sum price of
Nine Thousand, Two Hundred, Fifty-Two
Dollars
and NO Cents.
$ 9,252.00
3.
1 L.S.
Furnish materials, labor and equipment for the
removal and installation of new galvanized
members that include purlins with flange bracing,
striping, girts, eve struts and fasteners, for a lump
sum price of
Twenty-Five Thousand, One Hundred, Fifty-
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Five
and NO
Dollars
Cents.
$ 25,155.00
4. 1 L.S. Furnish materials, labor and equipment for sand
blast surface preparation, priming and painting of
the building rigid frame members (9 each) and
south wall structure members with Sherwin William
Zinc Clad IT Ethyl Silicate Primer and DTM Acrylic
Coating or equal, and applied in accordance with
paint Manufacture's recommendations for a lump
sum price of
Eleven Thousand, Five Hundred
and
NO
Dollars
Cents.
$ 11,500.00
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BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITfEN IN WORDS
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UNIT PRICE EXTENSION
5. 1 L.S. Furnish materials, labor and equipment for the
removal and installation of new electrical EMf
galvanized conduct with wire and fixture mounts
for a lump sum price of
Five Thousand, Sixty
Dollars
Cents.
and
NO
6. 1 L.S. Furnish materials, labor and equipment for the
removal and installation of new galvanized cross
bracing rods for a lump sum price of
Seven Hundred, Five
Dollars
Cents.
and NO
7. 1 L.S. Furnish materials, labor and equipment for the
removal and installation of80 L.F. new galvanized
base angles for a lump sum price of
Five Hundred, Sixty-Five
Dollars
Cents.
and
NO
8. 84 S.F. Furnish labor and equipment for the removal and
replacement of deteriorated siding with removed
siding for a unit price of
Two
and Forty-Five
per square foot.
Dollars
Cents
9. 1 L.S. Furnish labor and equipment for removal and
reinstallation of basket ball goals, out door lights
and speakers for a lump sum price of
One Thousand, Three Hundred TwentY-Nine
Dollars
and NO Cents.
00300-4
$ 2.45
$ 5,060.00
$ 705.00
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$ 565.00
$ 1,162.00
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$ 1,329.00
~
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITfEN IN WORDS
e-------------------
10. 1 L.S. Furnishing two sections of new gutters and two
sections of new rake trim (approximately 28 L.F.
each) to replace the damaged sections for a lump
sum price of
Eight Hundred Forty-Six
UNIT PRICE EXTENSION
and
NO
Dollars
Cents.
$ 846.00
TOTAL BASE BID AMOUNT to complete the CALHOUN COUNTY FAIRGROUNDS PAVILION
BUILDING IMPROVEMENTS in Port Lavaca, Texas, being Items 1 through 10 above, is:
Ninety-Three Thousand, One Hundred Eighty-One
DOLLARS
NO
CENTS. $ 93,181.00
111111: 11111111111: 11111 11111 11111 11111 11111 III! 1111111111111111111111111111111
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BID
ITEM
ADDITIVE ALTERNATE
BID DESCRIPTION OF ITEM WITH UNIT
QTY. UNIT PRICE WRITTEN IN WORDS
EXTENSION
A.
1 L.S Furnishing new gutters, rake trim and ridge cap for
entire building for a lump sum price of
Four Thousand, Two Hundred Eighty-One
Dollars
and NO Cents.
$ 4,281.00
+++++++++++++++++++++++++++111111+++111111++++11 I 1 1+1 1 1 1 I 1 1 111++++++++++++++
CONTRACT AWARD WILL BE BASED ON THE BASE BID AMOUNT WITH CONSIDERATION
OF THE ADDITIVE ALTERt"iA TE.
+++++++++++++++++11111 I 1 1+++1 1 1 1 11111 I 1 1 1 1 1 1 1 1 1+++++++++++++++++++++++++++++
00300-5
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6.
BIDDER agrees that the Work shall be completed and ready for final payment in accordance
with Paragraph 14.07 of the General Conditions within 90 Calendar Days after the date when
the Contract Times commences to run.
BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work within the times specified in the Agreement.
7.
The following documents are attached to and made a condition of this BID:
a. Required Bid Security in the form of Bid Bond
b. A tabulation of Subcontractors, Suppliers and other persons and organizations
required to be identified in the BID.
c. Document No. 00415 - CONTRACTOR's Corporate Resolution.
d. Document No. 00420 - Bidders Qualification Statement.
8.
Communications about this BID shall be directed to BIDDER's address indicated below.
SUBMITTED this 20 day of May ,2002.
Authorized Signature: e:E~f'- e
Name:
Title: PRESIDENT
Attesting Signature: ~ia.llI)~NI~
Name: DIANE K. ALEXANDER
Title: SECRETARY
Legal Firm Name: EASLEY ROOFING AND SHEET METAL, INC.
Business Address: P.O. Box 3464 - Victoria, Texas 77903-3464
Phone Number: 361/575-0294
Facsimile Number: 361/ 5 7 5-4 517
E-Mail Address(optional):brenn@easleyroofing.com
State ofIncorporation, if applicable: TEXAS
State Contractor License No.: Not Required
END OF DOCUMENT
00300-6
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DOCUMENT NO. 00415
CONTRACTOR'S CORPORATE RESOLUTION
I hereby certifY that it was RESOLVED by a quorum of the directors of
EASLEY ROOFING AND SHEET METAL, INC.
(Name of Corporation)
meeting on the
28tlUayof
March
2002
, -,
that
Brent W. Alexander
(Name of Principal)
. be,
President
(Title)
and hereby is, authorized to execute all documents necessary for the transaction of business in the
State of Texas on behalf of the said
EASLEY ROOFING AND SHEET METAL. 1NC.
(Name of Corporation)
, and
That the above resolution was unanimously ratified by the Board of Directors at said meeting and
that the resolution has not been rescinded or amended and is now in full force and effect; and in
authentication of the adoption of this resolution, I subscribe my name this
20th
day of
May
, 20..2..2.
~lnl\J ~(UcL------
Secretary DIANE K. ALEXllliDER
END OF DOCUMENT
00415-1
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DOCUMENT NO. 00420
BIDDER OUALIFICA nON STATEMENT
BIDDER shall answer all questions, and answers shall be clear and comprehensive. This form shall
be notarized upon completion. If necessary, BIDDER may use separate attached sheets to answer
questions, and may submit additional information, if desired. Resume for each officer of Company
and the Superintendent for this Project shall also be attached.
1 InCa . .
BIDDER's Name: Easley Roofing and Sheet Meta , ~ rgaruzatlOn Date:3-15-56
Address;P.O. Box 3464-Victoria, Texas 77903-3464 IncorporationDate?-2-57
e
Type of Work Performed; Roofing and Related
Ever Fail to Complete Awarded Work?
Ever Default on Any Contract?
On-going Contracts;
Sheet Metal Work
Yo@
Yo@
DATE
CONTRACT NAME
ANTICIPATED
AMOUNT COMPLETION
See Attached
Recently completed Projects (similar Type and Importance):
PROJECT NAME
MONTHlYEAR
AMOUNT COMPLETED
See Attached
Equipment Available for this Contract;
Credit Available; $ 600,000.00
e
See Attached
Bank Reference/Contact; Herschel Vansickle361/573-6321
First Victoria National Bank-P.O. Box 1338-Victoria
The undersigned hereby authorizes any person, firm, or corporation to furnish any information
requested by the COUNTY OF CALHOUN, in relation to the verification of the statements
comprising this BIDDE~RIS Qualm tion Statement.
Signed: ~ ~ Executed and sworn to before me, the
undersigned authority, on this --1Q... day of
Name & Title: BRENT W. ALEXANDER. PRESIDENT May , 20~.
e MARY MOONEY
. Notary Public
State of Texas
. . My Comm. Exp. 4.17.2003
Notary Public i
MARY MOONEY
L( - \ to ).QO[.,
END OF DOCUMENT
00420-1
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MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT
Saad Mikhail presented the following monthly report for Memorial Medical Center.
~
MEMORiAL MEDICAL CENTER
YEAR-TO-DATE SUMMARY
APRIL 30, 2002
e
OPERATING REVENUE
LESS:
OPERATING EXPENSES
CHANGE IN INVESTMENT:
Accounts Receivable-
(Incr) Decr
Accounts Payable-
lncr (Decr)
Prepaid Expense-
(Incr) Decr
Inventory
(Incr) Decr
TOTAL INVESTMENT CHANGE
(INCR) DECR
e
PLUS:
Depreciation
Contribution to the County
PLUS:
County Subsidies EMS/Hospital
Total Cash-
Incr (Decr)
LESS:
Equipment Purchases
NET CASH- INCR (DECR)
e
6,219,371
(5,733,327)
(74,813)
(174,010)
11,070
(2,398)
486,044
(240,151)
245,893
518,062
o
763,955
(218,259)
545,696
(55,667)
490,029-
501
MEMORIAL MEDICAL CENTER
CAPITAL EQUIPMENT ADDITIONS
FOR FISCAL YEAR 20~
e
DESCRIPTION
EQUIPMENT
AMOUNT
BUILDING
IMPROVEMENTS
HOSPITAL
MEMORIAL
MEDICAL
PLAZA
=
JANUARY
Dialysis Chalfs . 11 ( Dialysis)
Shelving Unit. ( Health Infonnatlon )
3 Ton Air Handler (MMP. Dr. Rupley)
$ 11.108.92
2,566.14
$ 1,575.00
$ 13.675.06 $ 1,575.00
FEBRUARY
$
884.00
918.95
1,802.95
CPU ( Data Processing)
Mobile Cassette Holder ( Radiology )
$
MARCH
Free Standing Hot Food SelVer ( Dietary ) 1.489.95
$ 1,489.95 $ $ e
A,- .,
HP Laserjet Printer ( Healttllnfonnatloo ) $ 838.71
Syringe Pump ( Nuclear Medicine ) 2,811.35
Refurbished Ice Machine ( 08 ) 2,195.00
TIF Grant Computers (Various J 31,279.25
37,124.31 $ $
SUBTOTALS
$
54,092.27
$
$ '._-J;~75.00
. GRAND TOTALS
$
54,092.27
$
1,575.00 0
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502
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3
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT ,\lONTH OF: . APRIL 2002
BEGINNiNG ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BAUNCE
MEMORlAL MEDICAL CENTER; $1.351,576.81 S 1,090,705.23
OPERATING $515,954.48 $1.926.327.56
MEMORIAL 16,38\.9\ 31.91 0.00 16,413.82
RESllUCTED DONA nON 12,991.56 25.31 0.00 13,016.87
INDIGENT HEAL TIlCARE 1,074.61 65,024.33 64,988.60 [,110.34
CERTIFlCATES OF OBLIO INT & SKG 36.83 0.00 0.00 36.83
S546,439.39 SI,991,409.11 SI,416.565.41 $1,]21,283.09
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT MONTH OF: . APRIL 2002
BANK RECONCILIATION
LESS: CERT.
FUND OF DEPOSIT PLUS: CHECKS BA.NK
FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE
MEMORIAL MEDICAL CENTER: \,288,799.24
OPERATING 1,09(1,105.23 \ 98,094.01
MEMORIAL 16,413.82 16,413.82
RESTRICTED DONA nON 13.016.87 13,016.87
INDIGENT HEALTHCARE 1.1 ]0.34 1,110.34
, 36.83
CERT OF OBLiG INTEREST & SINKING 36.83
GE MRI SYSTEM FOR MEMORIAL MEDICAL CENTER - SINGLE SOURCE
LEASE
A Motion was made by Commissioner Galvan and seconded by Judge Pro-Tem Balajka
to approve as a single source the lease of a GE Medical Systems Gold Seal LX Indigo
MRI System for $2,000,108. Commissioners Galvan, Finster and Judge Pro-Tem
Ba1ajka voted in favor. Commissioner Floyd abstained, as he wanted to see the financial
information regarding this. He also asked that it be determined whether the Court has to
approve the lease. Commissioner Galvan expressed concern for a lack of
communication.
503
JUN 05 2002 2:02PM
$
HP LRSERJET 3200
GE Capital Healthcare Financial SeTVices
1603 L.BJ FfHWIIY# 890, Dalfas, 7X 75244
May 11, 2002
Ms. Lynne voskamp, DlredOf' of Clinical SerVices
Memorial Medical Center
815 N. Virginia
Port Lavaca, TX 77919
Ms. Voskamp:
GE Capital HealthC2re Financial Services ('GECHFS"\ is pleased to submit the following proposal:
Contract Description:
Equipment Descrtptlon:
Net Equipment eost.
T~ and Payment:
leaSe Rate on Net
Equipment Cost:
Ad....ance Payment:
End of Lease Options:
Documentation Fee:
ExpiJatlon:
504
True lease ot GE Medical systems ('GEMS') equipment.
One(1)Gold Seal LX Indigo MR System (no additional equipment options
included)
$1,139,900.00 Gold seal LX Indigo MR system with Neurovascular Coil
$ 190 000 00 ApprOximate .Buildout cost for CHR & AssociateS
$ 1,329,900.00 Total Project Cost
72 months at $17,308.00 per month, piuS applicable faxes for the MR System.
72 months at $ 3,350.00 p.r month, plus applicable taxes for the buildout cost.
521 38 er month
72 months at $29, 179.38 per month, plus applicable taxes for total project
3:8% Blended rate for total project
Note: The Lease Jate and paymetrts are baSed on an assumption that. at the
time 01 funding, the then most rec<!nl WEekly average of 6 Year Treasury Notes
will be 4.67%. If this is not the case, the Leas. rate and payments will be
adjusted accordingly.
$17,308.00 due at lease signing for the MR System.
$ 3,350.00 due at lease signing for the bulldout cost.
S 8 521.38 due at lease sianina for the ~ervice.
$29,179.38 due at lease signing for the total project.
Lessee may purchase all (but not less than aU) of the Equipment fO( its then fair
market value, plus applicable taxes. renew the lease or retum the E.quipment to
GECHFS.
A documentation fee of $500.00 wlli be charged to Lessee to cover
documentation preparation. document transmittal, credit wrtte-ups. lien searches
and lien filing fees. The documentation fee is due upon Lessee's acceptance of
this proposal and Is non_rerundable,
This proposal and. all of Its terms shell expire on'May 30, 2002 if GECHFS has
not recelVed Lessee's acceptance hereolby such date..
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JUN 05 2002 2:02PM
HP LASERJET 3200
e
ADDITIONAL VALUE-ADDEO S{;NEFITS;
. No dO'vVn payment required with equipment order
. May qualify for operating lease treatment
. Master cxmtract mak.es future equipment additions/upgrades faSt and easy
. The convenience of one payment for boti'1 (easing and service during the term
. No interim rent accruals; rents begin on lease commencement
. End 01 Term dismantlement and shipping at GE's expense (excludes Gold Seal, MR, liS and PET)
This proposal constitutes only a general, non-binding expression of interest on the part of GECHFS. This proposal
is subject to GECHFS' credit, legal and investment approval process and is not intended to, and does not create a
legally binding commitment or obligation on the part of GECHFS. The creation of such a legally binding
commitment or obligation is subject to, among otl1er things, the completion by GECHFS of an in-depth investigation
of the proposed investmen~ the results of which are deemed satisfactory by GECHFS and the negotiation,
execution and delivery of definitive documents. GECHFS' standard documents will be used.
We \oo~ 1000000d to your early review and response. If there are any questions, we would appreciata the opportunity
to discuss this proposal in more detail at your earliest convenience, Please do not hesitate to contact me directly at
(877)580-7359.
Respectfully.
:M ark.., S. <FarCill
Mark S. Farlin
GE Capital Healthcare Financial Services
Acknowledged and Accepted:
(Legal Name)
e By:
e
Title:
Date:
Fed. 10 #:
p.4
505
JUN 05 2002 2:02PM
HP LASERJET 3200
.
CE Medical Systems
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49<>\ E. IIQ1l5lOll H\OoY.
St. J01\
Viaori=-. i(')f" i790J
aOO-l2s-1S 16. 11198;
'\
Date: May 13, 2002
Brenda;
GE is pleased to quote you ll. Dicom Camera Upgrade for y= 8700 Dtj'View Camera
located 1n CT. n'e upgrade consists of two items but aJ~a requires a nero.'Ork in
radiology. This netWork can be accomplished by purchasing a K9000L ....itch tha1
included wiring in your department. John Leahy will be faxing you a separate quote for
this item. By purchasing the netwOrk switch it will also allow you to view images from
the MR on the workstation in Dr. Malec's office.
ES201PY
E820lPT
8800 Input Module Upgrade
Dicom Print Licmse
liST Price
$14.500,'
S 1,900
TOTAL
YOUR Price
$13,245.75
S 1.783.51
SiS,0:29.26
By \>pgrading this =era to dicom, fu= connections can be added by p=hasing a . .
dicom license (E8201PT)only and connecting that device to the network.
Pri~ is good through. August 31, 2002.
Sincerely
~Cu.~
StanleyW. Ponis
. Field'ServiceEngineer-GEMS
506
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JUN 05 2002 2:02PM
JI_:Hh LE"':;rl'j l"L;::;'~W~J..I-HUlJ::' I UI"V 1.:11:::
HP LR5ERJET 3200
FHX NO. : ~81-~37-~417
""~. 13 2= 09:S6A~1
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~E.M~IAl.. MEDtCAL
CENTER
615 N VIRGINIA
l""T L.8'WDCa. TX 1797"9
C. 1" , f'I \'-:J.
=
John ~y H.l....y
111 1 NMh loop West
Suite '005
HQusioo, rx 71008
(262) 19BA1178
fax: 713-M.'\-4'M
If_""
EOOC49.ESYO~ Monda)'. May 13, 2002
"
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Network KIt
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and UTPCat*toru.ploSix~ Dcvice$. Kit InclUdes: 1..t;Mi;ationafthe
A_'_~~u"mont. I
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1 Too:r.Oueu~DtInr1ofYa(PI'Componlllltt8Wtt;tPt\Orio'~" ~.
BafanOI Due gpo" Coal~n of CIlatan.tfon and A'lfalUbility for First Use
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MAY. 10 2002 8:07AM
<;EMED
210-497-0518
p.?
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JUN 05 2002 2:03PM
HP LASERJET 3200
-
Gf Medical Systems
Memorial Medical Center
OuantaCare Coveraee Featnres
Equipment: GE LX Indigo MR
Standard Featnres:
. Unlimited Parts and Labor
. 2 hour Oil-Site response
. Weekdays, 8am-9pm Coverage
. Next Day Parts Delivery
. GE Recommi!tlded PM's During Contract Hours a
. 30 minInSite Response -
. InSite 24x7
. iLinq*
. TiP Answer Lille
. 10% Accessories D~COUDt
. 97% Uptime Guarantee
. Equipment Manager.
. Broadband Connectivity (new and renewal contracts
. on applicable products)
Contract Term MaxI-Service Contract
. Complete System Coverage: $ 122.708.00 annually
Indudesmagnet and eryogens
Ootlons:
. .8:00am,.. ~:OOpmOlverage: $ 5250.00 deduct
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508
JUN 05 2002 2:03PM
HP LASERJET 3200
MAY.l0 2002 8:07AM
GEMED
OuantaCate
Full~se1Vice
Plans
GE's "no risk"
equipment
service solutilll!
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For oany he:a1thcare provtders. the e:t:;:uipment
service decision Is ob\:lous - a -no-rJs.k" fui)..
sefV1ce ccnrract wLth a rl::h set of optlOna]3upport
c..'>oices. If that's the \:.\.nd of protect1an 1Q'J. need ror
your mast valuable healtnc.... t1:clr.lology '..et>.
then )'ou wam a QuantaCare'" f..:.ll-servlct: cor-traCt.
QumtaCare contractS gi... you tho !oO<Urt~J of no.
r:sk, fixed-prlce service support. plus a getlefOU5 mi:<
of current and next gtneration producctvlty and
process e:1hancemeot options. /ill the C:!lpabi1itie~
tQ keep 'your equipment up and rur.ning and yout
examination schedule an time.
You &50 get c:omplete fIc:xlbillt)'
to strUctcre yo~ lOenice coverage
and. response e1ll1er on &. deparonel1t.
wide or system-bJ-iYster'n baW.
Oloase maximum coverai.e and
T@spotl5e levels (or your m05C critlc.al
~(em:s._ reduced wverage for your
l<lss 'oph~tk2lOd eqtJipment and
bock-up rooms.
Wi", GE. y"" get oll the service
support you want.., but not more
th~ )'OU need.
Qu;iJity and nspomioeJJCS$ at ptediclabJe ttWs
Mordable QuamaCare full-service offerln.gs bring
)*Ou all the quaUty and responsiveness that buUt ca':!
uti matched J'1!putatiO:l for outstandJng sef'\'lce.
You receIve unlimited labor and parts. prompt
phOfl6 response. rapld on.dte EIr'lEPneer1rlg support,
a."'l<'i expedited repJacttnent p2ru delivmes: when-
.ever you need them. In fact. we' re so con.fidEnt
of our i.bUltytc perform that every Qual'\taCa.re
contract ll\Cludes 8 minimum S5% uptlJne
guarante.... and.. /Ugh as 99%.
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210-4S7-0S18
p.8
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Full.service contractS an be a big part of your
opendng budget. So w8're cOll5tUldy looking ior
opportunities to enhance the customer ..alue of
QuantaC2.re pliiul$. That's why we offer a large
vatlety of featUle optl:)n3,.. 50 that you ca.n taUor
your neecis to your budgeL
Cast~ CtiVU8ge DptJom
thai keep you proi/lK:ti'Ie
As wlth.n of CE', Vi/1IJJl)' S.,ricu
cffeTlngS., your QuantaCare cornrac:t
prcvldC5 full proteCtJon of your
v.aluable teChnology assets wtule
glYlng you wide flexll:Ully In ,truetor.
l11g your plan 1.0 f\t ~ na~".
Adjust your iervice coverage hoots
or customize any of 'Our other value-
added productivity offerings: .
You choose your level of acc:es5 to such "altJable
GE OnUne SoMe.. ..lnSite~ remote diagno>-.
tlc.i and oW' new I.lJ.nq - a5Si5tance tool
We'll deliver aU recammended Pre1ientl....e
Maintenance inSpectIOns. on )lour schedule.
W3ether withIn Qr outsid.e contract bouts.
or on W4.'1ekands . . .
In addition to $umdare entitlements. you may
order more or fe\\.-er TIP.Tif'", TLP OnSite'" and
Le.a.rnlng Solutions On~trainjng progn.m.s
at preferred pdctng
I Select frem among (Iw-large and. growing array
o{pr~wnservlces, lnduding St:aJ!PATI-i and.
Focus on Hea1thCar~ edu.caHona\ p~gnuumir.:s.
No IT.atter the co.ntlgurat1on }'otJ choose. yGur
QtJantaCare fl111-5ervLce plan \\-iDbe one oC the best
overall equipment semce".\UU 'I."t'tI.Uable. .
509
OuantaCare Full-service Support for your Mission-critical Equipment
laborlP""
cr.....l\IY~
DlGITAlJPET X'I"MIIlS
lk\Ilmlted labOr and part.s a .
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ShclI'" ..
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HCtrS of t~g; . ---"'24h(M,1s-" .--.- -.. '. ·
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8em-9pm . ·
8a~5Pr!!., ____._, 41J_ _..____.__~_
Hc~o(c.Ooi.;agi...--aa"".5pm · ·
(\vetkerxtf/'lalidayS) h~,5ptll~llrlY · ·
Ptepur'th.t!.~ OT hoLn 5 i'lDJrs pel Ytl~ . :
10r.oursperyeal .
_~.~~~J!:1!!r___ __._.~___.., .
hrts <teTiWti-.-..-.. Same MJ · ·
Nextd~~ . ·
. rMiw~ Jt..(.a!,;I~
ccr,r:gl.1l.tion
e:ndicateSaw.:lcCIe
:crI:g'.la\l::r\
Ar'Nl!.ll'lt-correctlve
~a;~site'~-.'"
(within c:on.~s::t hoU~5)
PM.
.
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InSJte
A!T'OUI1 GErecomm!ndedl.
heOJ:ion t,ueekdays) Ol,.(s!de contract hOl.n ·
Withineonuacloours I!__.
~:~~=:~:-~f~~~"" ..-----:
ResjXX't!>e time L'1'llne~iaIB :
<~m:l'I ....__.
HourS07tMca9; ...- """24Xr(e"i:\l1es iiMIUSr' -.
l~ ,l(.I<C1udeS NMIUS) .
Sarn.511I'l1:d .
(mmediate - Z4 x 1 .
lUlq Rb$pcnse!ime
~pII:allI'I'"'lUC1S"I~
COnnitTlent: m .
Uptime 91% .
OS" .
A<<;ItISOri,s Accessories diSCOJr'( lt'l1 .
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10P"'1"'" · :
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lxaCM~.~._. _~,!..-..-_.._.~-
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10 hourS peryefl" .
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GE Medical Systems
We Mng good things to life.
gemedicafsySletnS.cam
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:'=~ICfDlDr.MUUS'A
MID MONITORING SYSTEM FOR MEMORIAL MEDICAL CENTER -
SINGLE SOURCE PURCHASE
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
declare a Demo Magnitude MRI Patient Vital Signs Monitoring System as a single
source purchase for Memorial Medical Center. Commissioners Galvan and Finster and
Judge Pro-Tern Balajka all voted in favor. Commissioner Floyd abstained for lack of
financial information.
51-0
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INVIVO RESEARCH~ L.~C.
1260: RCS;C~fCh Parkway
Orlando, Aorida 32826-3226
l-107-275-322()
1_800-))1-3220
PAX: .'_407_'149_'2012
€f,~:~l:r~~~:~~:;::,;,:"<t,umenIS
QUOTATION
Cu510mer.
MclIwriaI Ml:diW C=-
1115 N. VIJlliDia
PI. Lavaca. TX 77979
Tel: 361-S52.()437
F",,: :16) _,5Ul443
Quouuion DGle:
Quo1U'ioT. N\1mb-e.::
Last Revised:
51l2102-
SE5097
5/3i)/02
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Attn: Ms. LyuDC VosIaImp
Dir<aor of Clinioal $mIiclos
Inl.livo A~lioba."th, Inc. it pl.ea5ed to ~ub:nit It\:.s QUomtlon, COt'l5istinQ 01 L page&, and otfttf$ Ie: sell thi tQIIOWV1g prOdUct!. describ6d here~ iid:
price-s a.l'ld ~&tm$ f,ta:"ilO. ~i&et in your acc.;pto.nce 01 the tBl'l'T'S anl1ca1cliTiclI\s Cf1ttle tact! and baclt hereof ilnd SUeJECTTO CREDIT APPROVAL
Tn:s Quotation e)l;ptr2S )0 days fran I$.;LJ3nCe. da1e.
.
.
DESCRIPTION
....d . tVi Mo S
Mu!li-lcadECCiwi1hDigUal SigDa! ~g (D>P) till:8riDg of the
ECG oiSJllll fur ~o!Mlll~ anifacI
Pulse Oximeur (Sp02) WIGrio SeIlIO'
Ncm.Jn.....m Blood Pre$lIUO (NlIlPl
End-Tidal CO2 (&C02l
Duol-cIwultI _ gt2jlIIical aDd - tRIl<liJlg
Wlrd_ bi~ 2.4GHz 'Jlll'ad specJIIllll.~""""cation
t>etw= Magnittldo MRI Moui1Or aad l\=lG Coouol PispIay
lIIODitor. Jlr.quiros no tnstalIation.
R<:molc CautloI Dioplay MIlaiIor "'" bo pIaQcd iIllbe ~tnll IOOIIl./
MlU too'"
.All patllIIldOI$ &IIllllOrl adult. p<dialric,llIld llOOlIlIllIl apPlicoiioJlS
8 bouts ba1=Iy
OIl<; "'Iou Wanamy. Puts and Labor
(w1l)I.1h.IIlCCIIp'IM:IlQf~'pn. 5OdIqI. '~o:Sluarud'~lZ~)
UNIT PRICE
SW,OOO.OO
TOTAL USD
S4O,ooo.00
ITEM
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Th~ Q..jo~llOr'l and B.ny contract basad IhillrQO(l u:. rIOl ~Gl'\&bl. without tna prior Q)(prllJlIiI "ljr'ltlen oonatlnt 01 the company
Quotation As Purchase Order
'This: quo"'.a.lion may be used iili a purchase Older by
$igllin~ and &ntering tI'l! inlormatiorl DQIow,
Terms 0; DeiLvery: f.O.B. Factory
Shipment: Approx. 3() Days A.R.O.
Terms 0: paymem: Net 30 Days
~' VIVO RESEARCH. ~
.,'c_,~/? -
" omRepn. ~~ hvo. ].800-331~3:l20CXI<laiDn233
n TomOyler. ~Maoa:er, 1-8llO-J31.3llO ~ 270
BUYER
EC," 5877 LJ 120 Rev. A
Si~ned __...~. _~----
Pnnted Name:____.
1I\le: ___~.
J;le~..ece Jfsc~
TRANSFER FUNDS TO MEMORIAL MEDICAL CENTER THIRD OUARTER
SUBSIDY
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A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to
authorize a transfer to Memorial Medical Center in the amount of $206,388 for the third
quarter subsidy due July 1,2002. Commissioners Galvan, Floyd, Finster and Judge Pro-
Tem Balajka all voted in favor.
511
FIREWORKS BAN
Rob Thigpen with the Port Lavaca fire Department stated unless action is taken regarding
a fireworks ban, there will be problems.
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A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to
adopt the following Order Restricting Use of Aerial Fireworks in Unincorporated Areas
of Calhoun County and to authorize the designated areas approved in the Order as
excepted areas. Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Bala)ka all
voted in favor.
STATE OF TEXAS
COUNTY OF CALHOUN
ORDER RESTRICTING USE OF FIREWORKS
IN UNINCORPORATED AREAS OF CALHOUN COUNTY
WHEREAS, the Texas Forest Service has determined that drought conditions exist
within this county; and
WHEREAS, aerial fireworks is defined as being those items classified under 49 C.F.R.,
Section 173.100(r)(2) (10-1-86 edition) as skyrockets with sticks and other pyrotechnic
devises that have fins or rudders for the purpose of achieving aerodynamic flight, including
devices that would be considered a missile or a rocket; and
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WHEREAS, the use of aerial fireworks in non.designated areas during these drought
conditions would constitute an unreasonable risk to life and property.
THEREFORE IT IS HEREBY ORDERED by the Commissioners' Court of
Calhoun County that the use of aerial fireworks within this county is prohibited except as
excepted below. All persons selling fireworks within this COUnty shall provide reasonable
notice of this order. This order is adopted pursuant to Section 240-904, Local Government
Codes, and other applicable statutes. Violation of this order is a Class C Misdemeanor,
punishable by a fine not to exceed $500.00.
BE IT FURTHER ORDERED that the following are excepted areas, to wit:
Port Alto Beach
The Point at Haterious Park
Stevens Bayou Bridge to Burns Courts; bay side of roadway
Swan Point Park (if not closed)
Six Mile Park
King Fisher Beach (sand area only)
'" ,1!'VR.:QOPTED THIS 13TH DAY OF JUNE, 2002 BY THE CALHOUN COUNTY
CONtMf5'SIGNERS' COURT.
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Arlene N. arshal, ounty Judge
512
2002 CALHOUN COUNTY SALARY ORDER - AMENDMENT TO ADD EMS
PERSONNEL
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
amend the 2002 County Salary Order to add Emergency Medical Services personnel to
the County payroll. Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka
all voted in favor.
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AMENDMENT TO THE 2002 COUNTY SALARY ORDER
EFFECTIVE JULY 1. 2002
EMERGENCY MEDICAL SERVICE
Emergency Medical Service Employees, with the exception of the Appointed Official and the Assistant, are
paid on per hour worked basis. Following are the Employee Category and maximum hourly rate for each
category:
Catellorv
Maximum
Hourlv Rate
Emergency Medical Technician
Emergency Medical Technician-I
Paramedic
Licensed Paramedic
Crew Leader
Licensed Crew Leader
Supervisor
Licensed Supervisor
$ 10.40
$ 10.85
$ 11.81
$ 12.95
$ 13.36
$ 14.52
$14.49
$ 15.74
In addition, employees are paid an overtime rate of one and one-half limes the above rates. An employee
on call is paid an hourly rate of $1.00. All Emergency Medical Service salaries will be paid hi-weekly.
Following are salaried employees:
Bl- Weeldy
Pay Rate
Annual
Pay Rate
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Appointed Official (Director)
Assistant
$1,992
$1,806
$51,792
$46,945
EMERGENCY MEDICAL SERVICES - BlLLING SERVICES CONTRACT
Jerry Canibom, CEO of Alexander Consulting, Inc. and Forrest Seale, Consultant, were
present in Court. Commissioner Finster commended Commissioner Floyd and EMS
Director Henry Barber for their excellent work.
A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to
enter into a contract with Alexander Consulting, Inc. for professional services for
Emergency Medical Services and authorize Commissioner Finster to sign. In discussion,
Commissioner Galvan thanked the gentlemen for allowing him to visit with them while
he was in San Antonio. He suggested they use collection agencies as little as possible.
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Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor
513
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement is made and entered into, by and between Calhoun County
hereinafter referred to as "Provider" and Alexander Consulting, Inc., hereinafter referred to as "Consultant"
and is effective as of the date last signed below.
The terms of this Agreement are as follows:
I. This Professional Services Agreement will authorize Consultant to use its expertise and knowledge to
process and follow-up on one hundred (100) percent of Provider's future claims relating to medical
transportation services for Provider's patients; and during the term hereof, Provider will not perform
any processing for said transportation services. Consultant will receive, from Provider, all of said
claims, for processing and follow-up. Consultant shall effect and perform all necessary functions as
may be required by first, second or third party insurers and governmental agencies for the submission
of proper claim forms and data to obtain payment of claims on behalf of Provider. The process shall
begin with transports/runs as of the contract signature date or such other date agreed by both parties in
writing.
2. Consultant will advise Provider as to the status of their accounts receivable by submining to Provider,
on a monthly basis, the following written reports: (i) Cash Receipts Report, (ii) Gross Revenue
Report, (iii) Detailed Aged Accounts Receivable Report, and (iv) Call Report
3. Provider will forward to Consultant, in a timely manner, all pertinent patient information; i.e., medical
information, insurance information, transport record, cover sheets, and any other information required
to carry out the comprehensive claims processing function in accordance with HIP AA regnlations and
the attached Business Associates Agreement in Addendum A. Consultant will process Provider's
patient transports in a timely manner with the exception of accounts, which have incomplete or missing
information such as patient name, insurance documentation, medical and any other missing
information required for processing. Provider will obtain and include the patient's signature on
information forwarded to Consultant, with the exception of patients physically unable to sign; i.e.,
emergency transports.
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4. Provider will exercise due diligence in complying with applicable laws and regulations regarding
medical transports and medical necessity for the transport, and Consultant will not be held liable for
Provider's actions. Consultant will exercise due diligence in complying with applicable laws and
regulations regarding claims processing; and Provider will not be held liable for Consultant's actions.
If any provision of this agreement becomes prohibited under the rules, regulations or reimbursement
policies of any third-party reimbursement program, any federal or state statute, rule or regulation, or
administrative or judicial decision, the parties shall alter the terms of this agreement to the minimum
extent necessary to eliminate the violation. (See Attachment B regarding Compliance). The County
Auditor may access Alexander Consulting's records for auditing purposes by scheduling a mutually
feasible time to do so. This may be accomplished by sending electronic zipped files or by sending files
via modem, by on-site inspections, or mailing, faxing, or e-mailing requested files.
5. All reimbursement pa)meuts for Provider services processed by Consultant from all payor sources
(Medicare, Medicaid, private insurance, private pay and any other) shall be mailed directly to a P.O.
Box in Provider's name at a location convenient to Alexander Consulting's office. Alexander
Consulting will mail the checks to the County Treasurer. Provider shall fill out Post Office Box
application and submit with required fee to Consultant.
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6. Provider shall submit to Consultant within five (5) business days of receipt copies of any Explanations
of Benefits (EOB's), claims correspondence, denials, remittance status reports, and copies of checks
from all payor sources that are received by Provider.
Provider Initials
Consultant Initials
51.4
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7. As compensation for Consultant's services, Provider will pay Consultant a fee equal to 8% of all
payments collected for claims processed for and on behalf of Provider that have dates of service on or
after the effective date of this agreement (Stated in Paragraph I). Collected payments will include (i)
cash/reimbursement received by Provider during the month for which remittance documentation
described in Item 6 has been submitted to Consultan~ and (ii) cash received by Provider in prior
months for which remittance documentation had not been previously submitted to Consultant
Consultant's fee, including any applicable taxes, is due and payable upon receipt of invoice. If the fee
is not received within 30 davs after receip~ a late charge of 1.5% of the monthly fee will be
assessed. Consultant has the option of stopping all services and processing until the fee is
received In full. Once the fee is received in full, the Consultant will resume all processing activities as
defined in this agreement. This temporary stoppage of processing activities does not in any way
constitute cancellation or termination of this contract. The only way this contract may be canceled is
by the terms in Item 12 of this Agreement The fee maybe adjusted at the time of renewal (See Item
12) based on the clUIent Employment Cost Index for the industry category as published by the U. S.
Department ofLabor, Bureau ofLabor Statistics. Any price adjustment must be presented to the
Provider at least 60 days before the effective date of such price increase. Price increases will only be
considered ifpresented by Consultant to Provider within 60 days before or after the yearly anniversary
date of this provider service agreement
8. Consultant will provide an annual training session at no charge in Port Lavaca to address issues that
affect billing and reimbursement. Sample topics are: narrative writing, documentation, and new
Medicare and Medicaid regulations. The initial training session will be held prior to July 1, 2002. The
second training session will be scheduled approximately one year later. Any additional training
sessions during the initial two years will be at a nominal fee to cover costs and must be scheduled at a
minimum of 60 days in advance of the session. Additional training sessions may be offered in San
Antonio periodically.
Provider may engage the professional services of Consultant for special projects. Representatives of
both parties will authorize the terms of agreement in advance by written agreement The fee will be
based on an hourly rate, a negotiated (flat) fee, or such other terms agreed by both parties.
9. Provider hereby authorizes Consultan~ if and when necessary, to obtain credit information of any
patient. Consultant will submit to Provider a list of all delinquent accounts being recommended for
referral to a collection agency and/or credit bureau. Consultant will report patients to the collection
agency/credit bureau upon approval by the Provider. (SeeA.ddendum C for information regarding
the services of one of our collection agency affIliates.)
10. Provider hereby authorizes Consultant to settle any dispute of payment for services rendered directly
with payors. Consultant will not be responsible for any remaining unpaid balance from such settled
patient accounts.
11. This Agreement shall be for a term of one (1) year and automatically renew for one (1) additional
twelve (12) month period. Consultant will [fProvider is not satisfied with the performance of
Consultan~ Provider may give Consultant v.ritten notice of the dissatisfaction and the reason(s)
Provider is dissatisfied. Consultant will have 60 days to improve in the area(s) of deficiency
("Opportunity to Cure.") If Consultant has not cured the deficiency to Provider's satisfaction by the
end of the 60-dayperiod, Provider may give ConsuItant a 60-davwritlen Notice of Cancellation.
Deficiencies must be substantiated. The Notice of Cancellation may be exercised any time after the
first six (6) months of the initial term of this Agreemen1.
12. After cancellation (end of second 60-dayperiod in Item II above) or expiration of this Agreemen~
Consoltant will not continue any processing and/or follow-up and will not be obligated for anynew
claims that might become outstanding after the date of cancellation unless both parties agree in writing.
Consultant will conlinue to process claims for transports made through the cancellation date.
Subsequent to the cancellation date, payments will be received for claims that were processed prior to
the termination date. Provider will continue to send copies ofEOB's and other documentation of
reimbursement/payments to Consultant for all medical transports with dates of service prior to the
cancellation date. Consultant will continue to bill Provider monthly based on cash receipts received by
Provider Initials 2
Consultant lnitials_
515
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Provider during the post-cancellation period for payments received for claims plocessed prior to the
cancellation date. Consultant will also continue to plovide monthly financial reports.
If Provider notifies Consultant In writing that Provider requests that Consultant discontinue
follow-up prior to the effective date of cancenatlon, Consultant Is entitled to payment for
processing services previously provided that wlll generate cash receIpts. Using previous average
cash receipts, a settlement will be paid. Upou payment of the settlemeut, all records relating to
Provider's claims win be retnrned to Provider. The settlement shall be equal to the average cash
receipts for the previous months multiplied by three (3), multiplied by eight percent (8%). For
example, if the previous three (3) months' cash receipts were $30,000, $20,000, and $25,000, the
average would be $25,000. Three (3) times $25,000 is $75,000 times 8% Is $6,000. The settlement
amount would be $6,000.
13. Upon expiration of this Professional Services Agreement, Provider may elect to have Consultant
continue plocessing and follow-up efforts on outstanding accounts for a specified period not to exceed
six (6) months. If Consultant is monitoring any collection agency results those fees associated with the
administration will continue until the wind up of indefinite assignment in Addendum B, Ite:m 6.
14. This Agree:ment supersedes all prior oral or written agreements between the parties and contains the
entire agreement of the parties with respect to the subject matter hereof. This agreement may not be
amended or revised by the parties except by written agreement signed by both parties.
15. In the event Provider sells, merges or otherwise transfers EMS operations to another entity, the t=s
of this Agreement will remain in effect and may be assigned to the new operator and/or owner, with
the written permission of both the new Provider and the Consultant. In the absence of assignment of
this agreement, a buyout option may be exercised by paying to Consultant a one-time lump sum
payment equal to 8% (service fee In Item Number 8) of the average cash receipts for the previous
six (6) months times six (6). The buyout fee covers the plocessing services for outstanding accounts
previously plocessed by Consultant at the time ofoperationslownership change and supersedes the fee
payment for payments outlined in Item Number 13 of this Professional services Agreement. Upon
receipt of the buyout payment to Consn1tant and all monthly fees, this Professional Services
Agreement will be canceled and Provider will be released from all financial responsibility related to
payment of professional services to Consultant. It is the responsibility of Provider to include the
require:ments of this paragraph in any agreement for the transfer of operations or ownership.
16. If a dispute arises out of this contract and such dispute cannot be settled through direct negotiations
between the parties, the parties agree to endeavor to resolve the dispute through mediation. If the
parties cannot agree upon the selection of a mediator, the parties will each furnish a list of three (3)
members of the American Health Lawyers Association living within 50 miles of San Antonio and
experienced in contract law within five (5) days offailure to agree. The first matching name that
appears on both Jists will be the mediator. In the event there are no matching names, each party will
have the right within five (5) days to strike one name from the others list. One of the remaining four
(4) names will be drawn by lot by an impartial party to select the mediator. The mediation shall take
place in Bexar County, Texas within thirty (30) days from the date such mediator is selected. In the
event that such dispute cannot be resolved by mediation, the parties agree to submit the matter to
arbitration, in Bexar County, Texas, in accordance with the Commercial Arbitration Rules of the
American Arbitration Association (MA). If the parties cannot agree upon the selection of an
arbitrator, a member of the MA shall be selected using the same process as used in selecting the
mediator.
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17. Consultant shall indemnify Provider for, and hold Provider harmless from, all damages assessed
against Provider by any person or entity which damages were caused solely by Consultant's grossly
negligent acts or omissions in Consultant's performance hereunder. Provider shall ind=ifY
Consultant for, and hold Consultant harmless from, all damages assessed against Consultant by any
person or entity which damages were caused solely by Provider's grossly negligent acts or omissions
in Provider's performance hereunder. This hold harmless agreement does not and will not be
applicable to any claim of adjustment or request for reimbursement made by any insurance company or
any servicing agency or governmental agencies that may be made as the result of audits or denials of
Provider Initials 3
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Consultant Initials_
51.6
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claims made as provided by those companies' policies or governmental regulations or laws, including
Consultant's fees charged, except for any adjusunent s or denials for reimbursements which (i) are
solely the direct result of Consultant's negligent act or omission and (ii) are for claims which Provider
was entitled to receive and would have received but for Consultant's negligent act or omission.
18. The nature of this agreement requires the exchange of confidential medical records that may be
regulated by law. Consultant agrees and acknowledges the importance of keeping its records
confidential, and shall not act or be the custodian of any records except those as are necessary for the
submission of claims and processing purposes. Anyrequest or subpoena for the release of Provider's
processing records shall be addressed or forwarded to Consultant and Consultant shall be responsible
lherefore, and any request for any other related records shall be addressed or forwarded to Provider and
Provider shall be responsible therefore.
Consultant has developed and O'WllS equipment, computer hardware and software as well as processing
data, profiles, statistics, fees and codes for its claims processing. Such data and information as well as
the processing systems and related functions are the property and trade secrets of Consultant; and
Provider shall not release any such information relating to Consultant's claims processing data.
All files and records received by Consultant for claim processing and Consultant's other records shall
remain in the possession of Consultant during the term of this agreement. Hard copies of al!records
will be retwned to Provider within six (6) months of completion of this agreement, unless otherwise
agreed to in writing by and betweeu lhe parties.
19. The invalidity or unenforceability of any particular provision of this agreement shall not affect the
provisions hereof, and lhis agreement shall be construed in all respect as if such invalid or
unenforceable provisions were deleted.
20. This agreement shall be interpreted according to the laws of the State of Texas, with venue lying solely
in Bexar County, Texas.
21. Any notice required or desired to be given to a party under the terms and conditions set forth herein,
shall be properly given if personally delivered or deposited in the United States Mail, postage prepaid,
certified or registered, and addressed to the party at the address set forth below the party's signature to
this agreemeut
Provider
(Date)
Printed Name of Provider Representative (Date)
Calhoun County
Gerald S. Cambron. Chairman
Printed Name of Authorized Representative
Alexander Consulting, Inc.
6243 IH 10 West, Suite 555
San Antonio, TX 78201
Consultant
(Date)
Provider Initials
4
Consultant Initials_
517
ADDENDUM A
BUSINESS ASSOCIATE
CONFIDENTIALITY AGREEMENT
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires "Business Associates"
of health care entities to provide assurances offollowing the Privacy Rules contained within the Act. This
is normally done by contract. (See 45 CFR Section 164.50[ eJ[2]).
In consideration of being given access to highly confidential patient information, as a contracted agent for
Provider, Alexander Billing and Consulting, Inc. agrees as follows:
1. Alexander Billing and Consulting, Inc. shall not use or disclose Protected Health Information
(PHI) except as provided in their Professional Services Agreement or as required by law.
2. Alexander Billing and Consulting, Inc. shall implement and maintain appropriate safeguards to
prevent the use or disclosure of PHI other than as provided in their Professional Services
Agreement.
3.
Alexander Billing and Consulting, Inc. shall report to Provider any use or disclosure of PHI in
violation of this agreement of which Alexander Billing and Consulting, Inc. becomes aware.
4.
Alexander Billing and Consulting, Inc. shall ensure that any subcontractors or agents to whom it
provides PHI received from the Provider agree to the same restrictions and conditions that apply to
Alexander Billing and Consulting, Inc. with respect to such information.
5. Alexander Billing and Consulting, Inc. shall make PHI available to the individual subjects of such
information in accordance with applicable law.
6. Alexander Billing and Consulting, Inc. shall incorporate any amendments or corrections to PHI
when so notified by Provider.
7. Alexander Billing and Consulting, Inc. shall provide for an accounting of uses and disclosures of
PHI for PU11Joses not related to treatment, pa)IDent and healthcare operations, as requested by
Provider.
8. Alexander Billing and Consulting, Inc. shall make its internal practices, books, and records
relating to the use and disclosure of PHI received from the Provider available to the Secretary of
the Department of Health and Human services (HHS) for purposes of determining Provider's
compliance with the HIP AA Privacy Rule and other applicable law.
9. At termination of their Professional Services Agreement and after final pa)TIlent settlement, if
feasible, Alexander Billing and Consulting, Inc. shall return all PHI received from Provider that
Alexander Billing and Consulting, Inc. still maintains in any form and retain no copies of such
information.
10.
In the event the Provider knows of a pattern of activity or practice of Alexander Billing and
Consulting, Inc. that constitutes a material breach or violation of this Confidentiality Agreement,
reasonable steps must be taken to cure the breach or end the violation. If such steps are
unsuccessful, the Provider may terminate their Professional Services Agreement.
Provider
(Date)
Alexander Consulting, Inc.
(Date)
Provider Initials
Consultant Initials_
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ADDENDUM B
COMPLIANCE
Responsibilities of Consultant:
I. Consultant will implement and maintain an effective hea1lh care billing compliance program lhat
includes lhe seven (1) elements for effective compliance programs as outlined in lhe U. S. Sentencing
Commission Guidelines and Heallh and Human Services Inspector General's Compliance Guidance
for Third-Party Medical Billing Companies.
2. Consultant will ensure that all consulting company coders receive specific annual coding training and
lhat coders have readily accessible and available current coding and billing reference material.
3. Consultant's employees will refrain from lhe submission of questionable claims and notifY lhe
Provider in writing within thirty (30) days of determining credible evidence of a pattem of misconduct
(e.g., false documentation) on lhe part of the Provider. If Provider fails to cure lhe pattem of
potentially fraudulent or abusive conduct, lhe Consultant may terminate lhis professional services
agreement with mitten notice.
4. Consultant will conduct regular and periodic audits of credit balances (overpayments) and promptly
notifY lhe Provider in writing oflhe status of such credit balances and recommend, as appropriate and
necessary, lhat lhe Provider promptly return overpayments obtained from federal andlor state heallh
care programs.
5. Consultant will take all reasonable steps to ensure data integrity in computer systems used for
electronic data transfer.
6. Consultant will investigate and correct, as appropriate and necessary, reported credible evidence of
misconduct on lhe part of Consultant's employees.
Responsibilities of Provider:
1. Provider is to implement and maintain appropriate compliance standards; training and education; and
to audit and monitor its compliance duties.
2. Provider is to document accurately and completely lhe medical services provided for which
reimbursement is sought
3. Provider is to be aware of and follow proper documentation and medical necessity requirements for
federal and Slate programs.
4. Provider will refrain from submitting false or inaccurate information, documentation or records to
Consultant.
5. Provider will expeditiously correct identified false or inaccurate information, documentation andlor
records.
6. Provider will notifY Consultant in writing within 30 days of determining credible evidence of
misconduct on lhe part of the Consultant (e.g., improper submission of claims).
7. Provider will take all reasonable steps to ensure data integrity in computer systems used for electronic
data transfer.
Provider Initials
Consultant lnitials_
6
519
520
8. Provider will promptly investigate and correct, as appropriate and necessary, reported credible
evidence of misconduct on the part of Provider.
Responsibilities of both Provider and Consultant:
I. Provide open, frequent and regular communications between Provider and Consultant; i.e., Consultant
providing written monthly billing reports.
2. Conduct an annual review of their respective compliance programs to ensure the compliance program
is up-to-date, effective and being followed.
Provider
(Date)
Alexander Consulting, Inc.
(Date)
Provider Initials
Consultant Initials_
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7
ADDENDUM C
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AGREEMENT ON ACCOUNTS ASSIGNED
FOR COLLECTION BY PROVIDER, TO
CENTRAL STATES RECOVERY (CSR)
This agreement is made by and among Consultant, Provider and CSR as independent entities, with no
association, agency or partnership being established or intended by this agreement.
Provider has unpaid accounts which it desires to have collected, and CSR, which is qualified to collect such
accounts as may be referred to it by Provider or Consultant, desires to collect same.
CSR agrees to the following:
I. To remit the Provider's share of any monies due them within 20 days oflatter the end of the month and
the portion that is due Consultant for their administration of the collection placements on the same
schedule.
2.
3.
4.
5.
e 6.
7.
To furnish invoices and written reports of placements and recoveries to Provider and Consultant on a
monthly basis.
Never to have its anomey file suit without the Provider's or Consultant's permission.
Not to settle any accounts for less than ninety (90) percent of the Provider's share without proper
authorization from the Provider or Consultant.
To permit the Provider or COllsultant to audit their accounts during normal business hours and at
reasonable intervals.
To conduct collection activities within the requirements of the Fair Debt Collection Practices Act (Title
VII of the Consumer Credit Protection Act, 15 U.S.c. 1601) and any applicable state or local statutes.
To allow Provider or Consultant to withdraw an account placed in error. Justification for withdrawal
includes, but is not limited to: patienUguarantor bankruptcy and account paid prior to placement.
Provider and Consultant agree to the following:
I. That diligence will be used to ascertain that accounts assigned are legally due and the indicated
responsible parties, dates and prillcipal amounts are accurate.
2. Provider will pay CSR and Consultant their agreed cOmUlission rates whether paid to the Provider or
directly to CSR and regardless of the source ofpa)'lllent (insurance, relatives, merchandise, etc.) CSR
is entitled to its agreed commission from the date of placement. (In Texas, gross collections are
taxable as debt collection services. [Tax code, section 151.0036 and section 151.107]).
3. Court filing fees advanced by CSR are deducted from the first monies collected, including any
compromise settlements agreed to by the Provider or Consultant. AttOrlley fees are paid on a pro rata
basis from monies collected, including any compromise settlements agreed to by the Provider or
Consultant.
4. CSR retains any interest collected after the prillcipal sum has been paid to offset losses on legal claims
and claims forwarded out of area.
8
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Provider Initials
Consultant Initials_
521
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5. CSR and Consultant will not be liable for any accounts that aw'become uncollectible due to the statute
oflimitations or timely filing deadlines having expired and may cancel/return any such accounts.
6. Accounts are assigned for an indefinite time but may be canceled by request after 6 months unless
debtors are paying regularly, in legal proceedings, forwarded to another collection agency or in an
advanced process of collection.
7. CSR may offset any monies due Provider against any unpaid invoice(s) which are unpaid more than
thirty (30) days from date of invoice for both CSR and/or Consultant.
8. CSR is authorized to accept and deposit negotiable instruments presented for payment on accounts
placed for collection by Provider/Consultant (subject to Medicare reassignment prohibitions).
9. CSR is authorized to accept no less than 90% of the placement amount as full settlement, at the agreed
commission rate, unless authorized by Provider or Consultant.
10. Provider agrees to pay a late charge of 1 y,% per month on invoices paid more than thirty (30) days
after the date of the invoice.
11. Provider will pay reasonable attorney fees, court costs and related costs should the Provider's account
with CSR be referred to an attorney. Provider will pay collection agency fees if Provider's account is
otherwise placed for collection.
ACKNOWLEDGED COMMISSION RATES
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Provider, Consultant and CSR agree that the commission rate is 35%. An additional fee of6% will be
paid Alexander Consulting, Inc. (Consultant) for the administration and reconciliation of the monthly
reports with CSR.
This agreement applies to all accounts assigned prior to this date and to any further assignment unless
modified in writing by all parties.
Provider
(Authorized Signature and Title)
Printed Name of Provider Representative
(Date)
Alexander Consulting, Inc.
(Date)
Printed Name of Authorized Representative
Printed Name of Authorized Representative
Central States Recovery
1314 North Main Street
P. O. Box 3130
Hutchinson, KS 67504-3130
(Date)
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Provider Initials
9
Consultant Initials_
522
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ADDENDUM D
BUSINESS ASSOCIATE
CONFIDENTIALITY AGREEMENT
The Health Insurance Portability and Accountlbility Act of 1996 (HIPAA) requires "Business Associates"
of health care entities to provide assurances offollowing the Privacy Rules contained within the Act. This
is normally done by contract. (See 45 CFR Section IM.50[ e][2]).
In consideration of being given access to highly confidential patient information, as a contracted agent for
Provider, Central States Recovery agrees as follows:
11. Central States Recovery shall not use or disclose Protected Health Information (PHI) except as
provided in their Professional Services Agreement or as required by law.
12. Central States Recovery shall implement and maintain appropriate safeguards to prevent the use or
disclosure of PHI other than as provided in their Professional Services Agreement.
13. Central States Recovery shall report to Provider any use or disclosure of PHI in violation of this
agreement of which Alexander Billing and Consulting, Inc. becomes aware.
14. Central States Recovery shall ensure that any subcontractors or agents to whom it provides PHI
received from the Provider agree to the same restrictions and conditions that apply to Alexander
Billing and Consulting, Inc. with respect to such information.
15. Central States Recovery shall make PHI available to the individual subjects of such information in
accordance with applicable law.
16. Central States Recovery shall incorporate any amendments or corrections to PHI when so notified
by Provider.
17.
Central States Recovery shall provide for an accounting of uses and disclosures of PHI for
purposes not related to treatment, payment and healthcare operations, as requested by Provider.
18. Central States Recovery shall make its internal practices, books, and records relating to the use
and disclosure of PHI received from the Provider available to the Secretary of the Department of
Health and Human Services (HHS) for purposes of determining Provider's compliance with the
HIP AA Privacy Rule and other applicable law.
19. At tennination of their Professional Services Agreement and after final payment settlement, if
feasible, Central States Recovery shall return all PHI received from Provider that Central States
Recovery still maintains in any form and retlin no copies of such information.
20. In the event the Provider knows of a pattern of activity or practice of Central States Recovery that
constitutes a material breach or violation of this Confidentiality Agreement, reasonable steps must
be taken to cure the breach or end the violation. If such steps are unsuccessful, the Provider may
terminate their Professional Services Agreement.
Printed Name of Provider Representative
Provider
(Authorized Signature and Title)
(Date)
Printed Name of Authorized Representative
(Date)
Central Stites Recovery
Provider Initials
10
Consultant Initials_
523
AUTHORIZE INSTALLATION OF POTABLE WATER LIENS FROM
SEADRIFT TO SWAN POINT LANDINGS SUBDIVISION IN MARINA AND
HARBOR ROADS RIGHT-OF-WAY IN PCT. #4
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
grant permission to Swan Point Landing, Ltd. to install potable water lines from Seadrift
to Swan Point Landings Subdivision in the right-of-way of Marina and Harbor Roads in
Precinct #4. Commissioners Floyd and Finster and Judge Pro- Tem Balajka all voted in
favor. (Commissioner Galvan was absent from the room when the vote was taken.)
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LAGOON LANE AND SHORE ROAD IN PRECINCT #4 - DONATION OF
ROAD MATERIALS
Joe Janda stated the developers of Swan Point Landing Subdivision, Swan Point Landing,
Ltd. proposed to donate materials of processed base and precoated limestone to upgrade
the condition of county roads Lagoon Lane and Shore Road adjoining the subdivision if
the County will upgrade the roads. Commissioner Finster stated these roads are not part
of the subdivision, these are existing roads available for use by others. This will benefit
the County and the developers. Commissioner Floyd was concerned that this would set a
precedence.
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
accept the donations of processed base and precoated limestone fr", Swan Point Landing,
Ltd. to upgrade condition of county roads Lagoon Lane and Shore Road adjoining Swan
Point Landing Subdivision. Commissioners Galvan, Finster and Judge Pro-Tem Balajka
all voted in favor. Commissioner Floyd opposed for reasons expressed.
WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT - RE-APPOINT
COMMISSIONERS
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Teddy Hawes, Commissioner of West Side Calhoun County Navigation District
suggested the term of the district's commissioners be staggered; two members for a one
year term and one member for a two year term.
Alan Allmeroth, a semi-retired resident of Port O'Connor submitted his name for
consideration as a member of the Board of West Side Calhoun County Navigation
District, and expressed his views and proposals concerning the position and the district.
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
re-appoint the members of the West Side Calhoun County Navigation District, Teddy
Hawes, Jack Campbell, Jr. and Walter Pilgram, Jr. In discussion, the staggering of terms
was put on the agenda for June 27, 2002. Mr. Hawes stated all meetings are posted,
quarterly reports given and some articles published.
Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor.
CALHOUN COUNTY LmRARY - LONE STAR LmRARIES PROGRAM
ANNUAL GRANT
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
approve the Lone Star Libraries Program Annual Grant FY2003. Commissioners
Galvan, Floyd, Finster and Judge Pro-Tern Balajka all voted in favor.
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524
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PO Box 12927
Austin, Texas
78711-2927
Lorenzo de Zavala
State Archives and
Library Building
1201 Brazos 51.
Austin TX 78701
WWW.tsl.state.tx.us
.mmission Chairman
Carolyn Palmer
Members
Chris A. Brisack
Kenneth R. Carr
Sandy Melton
Sandra Pickett
Elizabeth Sanders
Director and Librarian
Peggy D. Rudd
Assistant State Librarian
Edward Seidenberg
Making
information
work
A'rall
.exans
Loan Star Libraries Program
Status Update for FY 2003
Memorandum
Date:
To:
From:
Re:
May 20, 2002
Public Library Directors
Margaret Whitehead. Manager. Loan Star Libraries Program
Loan Star Libraries Program Status for Fiscal Year '03
We are ready to start the grant award process for FY'03. The first step in the process is to
confirm each public library's status regarding the Loan Star Libraries Program. Your library's
current Loan Star Libraries Grant Program status is printed on the enclosed form. Please take
the following actions:
1. Please review the preprinted information on the form as indicated.
2, If updates are needed. please fill out the sections for corrections and updates on the form.
3. If your library charged non-resident fees in FY'02, but is dropping the non-resident fees
for FY'03, please fill out and mail back the "Assurance of Compliance- Non-Resident
Fees" form, signed by a representative of your local governing authority.
4. If you are joining the TexShare Card program in order to receive that level offunding, till
out and return the "TexSI13re Card Program Participation Form."
5. After you have either confirmed the current information as correct, or have updated your
information, please return the formes) to:
Margaret Whitehead
Loan Star Libraries Program
P.O.Box 12927
Austin, TX 78711-2927
Or by fax at : (512) 463-8800
DEADLINE: All necessary forms to confirm or update your library's Loan Star Libraries
Program status !TILlst be received at the Texas State Library and Archives
Commission by 5:00p.m. July 15,2002. If we do not receive your form(s) by
this date we will apply your FY'02 status for FY'03.
Please Note: Funding for the Loan Star Libraries Grant is contingent upon System
Membership 1'01" FY'03.
if YOll have questions concerning yom library's the Loan Star Libraries GranL please direct
them to Margaret Whitehead bye-mail at IIwrl!aret.whitchL'ad({i.1tsl.statl'.t:\.\I~, or by phone at
(512) 463-5475.
Thank you.
enclosures
5Z5
Texas State Library and Arcbives Commission
Loan Star Libraries Program Status Form Fiscal Year 2003
Part I
Contact Information
Current Contact Information on File
Corrections and Updates for Fiscal Year 2003
(Please Print ifYOtl have updates to the current information.)
Name of Library: Calhoun County Public Library
Name of Library
Name of Director: Noemi Cruz
Name of Director
Mailing Address: 200 W Mahan St
Mailing Address
City. Zip Code:
Port Lavaca TX 77979
City, Zip Code
Telephone Number: 3615527323
Fax Number: 3615524926
Telephone Number
Fax Number
E-mail Address: ocruz@cclibrary.org
E-mail Address
Please initial here if the above current information
is correct and no updates are needed: 1\c-
Part II
Loan Star Libraries Status
Definition of Non-Resident Fee: A non-resident fee is any charge or deposit applied to a non-resident of the
library's legal service area for library services; including circulation of any type oflibrary materials, reference
services, and admission to the library facility or any programs sponsored or conducted by the library.
[13 TAC S 1.72(a)]
Current Status for: Calhoun County Public Librarv
Updating Status?
Non-Resident Fee Status: !.
Changing Non-Resident Fee Status: Yes D NoD
TexShare Card Program Status: Yes
Changing TexShare Card Program Status: Yes D NoD
Please initial here if the Part II current information is
correct and no updates are needed: ~
You may skip to Part IV if there is no chan~e in your status.
If updating your Non-Resident Fee Status or your
TexShare Card Program Status, please fill out Part III.
PART III and PART IV are on the back of this form I
"'For more information visit: http://www.tsl.state.tx.us/ldlfunding/loanstar/Joanstarawards.htmI
\-1:Jil form to i\'largarct Wrl1tC'head at P.O. Box 12n7. t\U~till. TX 7S!11-2r)27
l r you have questions. please conl:l(:t ~:\ar~~;lr<.'r \VhitdH:,ad ~11 ~ i 2-4(j:;-54 75 for ;Jsslsl:mcc
hl1'!11 T; \.1),1,::-.1. (!Ol.h (i):'.\121 U::..1:':-":-':lrct.!'\'II'.I{<.:::<id'-'rll Fc'l- ....1011.', IU:Ir: \'1'\I.:'_i;,l
5Z6
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Part III
Change of Non-Resident Fee Status
or
Change of TexShare Card Program Status
Check all that apply
o My library DOES NOT CHARGE a non-resident fee. (In addition to this form, please complete
and mail the Assurance of Compliance - Non-Resident Fees to be received by the deadline of July
15,2002.)
o My library CHARGES a non-resident fee but plans to ELIMINATE its non-resident fee effective
September I, 2002. (When non-resident fees are eliminated, the library must complete and mail the
Assurauce of Compliance - Non-Resident Fees to be received by the deadline of July 15, 2002).
o My library has joined the TexShare Card Program.
o My library plans to JOIN the TexShare Card Program effective September 1,2002. (To join the
TexShare Card Program, the enclosed TexShare Card form must be filled out and received by the
deadline of July 15,2002, in order to be effective for the FY'03 Loan Star Libraries Grant Award.)
Information about the TexShare Card Program may be found at
http://www.texshare.edu/programs/card/index.html, or you may contact the TexShare Coordinator,
at 512-463-0188 or texshare@tsl.state.tx.us. A TexShare Card Program brochure and Participation
Agreement are enclosed for your use.)
NOTE:
If you are changing from NOT CHARGING a non-resident fee, to CHARGING
a non-resident fee, you must send a written notice of the change as indicated on the
Assurance of Compliance - Non-Resident Fees form:
"The Library shall continue to abide by this Assurance in perpetuity. Should the Library wish to withdraw
from the provisions of this Assurance, it may submit a letter from an authorized representative of the local
governing authority to the Director and Librarian of the Texas State Library and Archives Commission.
Upon acknowledgment of the receipt of this letterj the Library shall be released from the provisions of this
Assurance. "
Part IV
Signature of Director
It is highly recommended that you retain of copy of this form, and of all of your
Loan Star Libraries Program signed forms for your records and for your reference.
'-1\ Qfu
Signature of Director
(hd-
5 -d'1-0~
Date
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-----'--------"_..._-------------~-~.~--_."---'"---_._-------..-..-.-..-. -"_.._._--~."-""~-~------..-
19AN STAR llBRARIES
Loan Star Libraries Awards
Internal Links
Fiscal Year 2002 Awards I Fun Facts about Loan Star Libraries
Other Links to Loan Star Libraries
Proaram DescriDtion I Administrative Rules I Freauentlv Asked Questions I Loan Star Libraries at a Glance I
Promotina Loan Star Libraries I Proaram Forms
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Fiscal Year 2002 Awards
AI phabetical by City
AI~I~IQIElfIQIHI!I~IKI~IMI~IQIElgIBI~IIIQI~I~IXIYI~
:I~~----r LEVEL OF
I CITY I LIBRARY 'I FUNDING
! i I
,I I (Learn more)
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IAbernathy [Abernathy Public Ubrary ,I 1 r I2f ---- i- $1,6521
:::::ei~:~e:~~~i:~~::brary r--:---...----~;--I----$~:I
!A1bany 'I Shackelford County Ubrary! 1 i I2f i $1.599:!
iAledO ;iEasl Parker County Ubraryl 1 I I2f 1 $1,818:1
iAlice ,lAb Public Ubrary 'I 1 r--~-- $5.631 ':
I I ;1_ _ rl_'_-- ___. _ I
IAllen ilAl'en Public Ubrary .! 1 . ..."'_ . _ ~ ____ $9.926:1
r-------~----::I .1
lA/pine [Alpine PublicUbrary 1 1 f52f $2,172;1
IAlvaradO ,lAlvarado Public Ubrary ij 2 $1.928,1
.1 "-_.~
DOES NOT I I
CHARGE I TOTAL I
NON-RESIDENT 1 AWARD
FEES , ,
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-<;111/0) 11.-<;4 AM
528
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. . ""- ~ >3....... .I..",lUI~II"''' rLW"IUI> ~ I exas i:t18l0 Llonuy
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i Plainview[ Unger Memorial Library! 1 I .,.. 121.1 $3,646,/'
"---'---~-"r-----~---''------_._-.r-----~--~----i:''-----'-'.--='-.-.'___- ,-'--_____
Ipla~______I~lano Public Library System I 1 I l21i $75,625'1
~ -r ~--'-----'---,---_,____~._.______ "__~____'___.---____________,
iP1easanton '!Pleasanton Public Library! 1 i 1211 $2,5531
,--- ,.-'-- .--.I-.-----~ ----I
I Ponder 'I Betty Foster Public Library I 11 121 1 $1,61?i!
:~~;~~~sa:_-.rW.ltiam ~BiIl'Ellis Me;;"'rial . !--~-;--- i-----c------r ----~~;I
' .[ Library .[ i , ,
' I . . , , , I
iP;;-rt-~-'~rtArthUr Public Libr;ry .I---~---i-- i~~-i
!Port Isabel ,[port Isabel Public Library I 1 / 121 $2,658./
[Port Lavaca '!calhoun County Public Library 1 11 121 $4,6631
r;"~~~--'-f~~~V\'IIiOOH-;bert P~~i 2 -/_.- $3,826;1
I, Portland 'IBellNVhitlington Public Library ..'1---2 -----!-~49-1
I .. I ,
IPost!postpubliC Library! 1 121 I... .$1.8831
!poteet ,iPoteet Public Library ;1, 1 rl '-$1,684;/
., I!Q. [
!PresidioiCity of Presidio Library! 1 ! ~I $1,782,1
Ilouana;---:IThomPSOnsawy~rpublic ,ii'-'~---'I.,r rl -r--~~.'Ii
,,!Library I!Q I ",
- '.." I
iOuemado IQUemado Public Library 'I 1 1 1211 $1,692-,1
iOUilaque ICaprOCk Public Library r 11 ~ I $1,673'1
iOuitman 'IOuitman Public Library 2 ,I .1 $2,087-1
!Ranger ,!Ranger City Library .[ 1 I 0 $1,693/
I Rankin I Rankin Public Library ,I 1 i 01 $2,031:1
IRaymondville {Reber Memorial Library! 1 r-- 01 $2,689;1
I R f .!Oennis M. O'Connor Public! 1 I ~ i
. e uglo ',Libr '$2,2681
! ;~ ary r
!R;ct;~~~![Richardson Public Library :1 211 $20,705;[
rRiCh'~nd Hills ;[RiChland Hills P~bIicubr;r;--!i 1 ~ --r--$3~066i
IRiChmond--'!FortBendCountyLibraries 'I ~I $60,8051
1Rr0 Hondo ;1 Rio Hondo P;:;blic Ubrary--i/- 1 r----$-1 :~ 411
'" ~ I .j
IRiverOakSIRiverOaksPublicLibrary 'r-- ,! ..., ~ .1 .. ... $2,2581
fRo~;;;'~~-~-;:;-oke Public ubra;Y---:---I-~-2-~I-~~~ .. r---- $2,4971
[RObert Le;--!Coke County Libra~ -q 1 ---I ~ r-"'"$1.6481/
I ,I r I I
r~ockdale ,i, ~';~i11 Patterson Memorial ,i.' 21~---1 $2,123'1
![ " ,
l~~kp<?~=JiAransas C~-;;;Y_PUbliC ~bra~L 1 :[ ~ _I _ -i2~~28;1
~111/0? lb1R AM
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FY02!:.oan Star u.oranes Awards - TeXas s~ Library
. .
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iWest Lake
(Hills
r~'~---~'-'
,West
ITawakoni
iWestbank Community Ubrary
2
$4,666
-- i...--------~._------~-- -------.------
!Tawakoni Area Public Ubrary
,
1
~
$1,680
2
$5,2271
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~---~----~.----~------ 1._----' -~----- --~ ---. .~-:---~..- ----~..--
iWharton IWharton County Library
q
iWheeler IWheeler Public Ubrary 1
i I ,
iWhs tuite ----t - iWhite Setuement Public Ubrary i----;~-~---- !-------------- --~~~;;~i
I e ernen ) Ii,!
r-~~----i;:;;:_--------- ..1'.------.----.- -- 1.------;;(-.-----[------.----.--. i
IWhitehouse ..WhilehouseCommunityUbrary 1 r oa ! $1,654,
iWhitesboro iWhitesixlro Public Ubra~- ~--1---- .. !'""---rl-- i- $2,416!
, ' oa
rw;;;;;;-wri;ht---rwM;;;;;tpubii~Ubr;.;--- -----1----------~- -- $1,979 I
I !~'-'---I---------i
!Whilney ,I Lake Whitney Public Ubrary 1 i ~ i $1,931 (
I ~~___~_.I !
iWichita Falls '[Wichita Falls Public Ubrary 2) ! $10,6251
'Will p.nt !iWiIl~ POI.'nt High SchoolNVingo 1------1 ~--~-- j---rl---- !.;~----$~-;os--,j.1
..,i I s 01 ,Public Ubrary I ! oa , "
_,J-., . _._ _:_~_______~_____~____~-~ I
I Gilliam Memorial Public Ubrary: 1 ! ~1 $1,859 i
;IWimberley Village Ubrary I 2 $2,036 :
;1 rl '
iWinnsboro :1 Gilbreath Memorial Library! 1 W $2,208'1
IWintersiWinters Public Ubraryl 1 . ~ $1,682i
~_.--------~- i---.--~------------.----I..--------_._._----;'"--~rl----~~'---r---------~-^---.-..---, I
lWolfe CityiWolfe City Public Ubrary! 1 ! ~ ! $1,643 !
!WOlffOrthiCityOfWOlffOrth Ubrary ~ 1 i ~ $1,7551
------------ ~~,------~----- --,-~~~--------,-------- -~_._-_._~------
iWoodvillelAllan Shivers Ubrary & i 1 ~
1._ ._____.______ Lr..\~~um__________.______.!____.____.________~ ._.______._.___ ____.___ .-.-----.-----
!Wylie ,[Rita & Truett Smith Public ,; 1 rl
.!Library i W
~ ' - -.------~
iVoakum .Icarl & MaryWelhausen Ubraryj 1 i g
~~~----~~~~p;:;b;;;Ub~--.--i.---1---.---i~~~-~ -.-- -------$1.8461
'I' I
(Zapata IZapata County Public Ubrary[ 1 I ~ $2.295:
,._------~--~-- ------.-- -~~_._~ --~----~--~-----~;
Total Amount Awarded:! $2,899,990i
~
$1,7821
!Wilmer
,
iWimberley
i
$2,430 i
,
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,
$4.2361
c---~-,
i $2,126 i
LEVEL OF FUNDING NOTE:
Level 1 libraries do not charge non-resident fees or eliminated non-resident fees by Nov. 30,
2001. level 1 libraries receive the highest level of funding, 100% of the Base Grant and
100% of the Matching Grant.
level 2 libraries charge non-resident fees but are members of the TexShare Card program
or joined the program by Nov. 30, 2001. Level 2 libraries receive the second highest level of
funding, 100% of the Base Grant and 85% of the Matching Grant.
level 3 libraries charge non-resident fees and are not members of the TexShare Card
program. Level 3 libraries receive the lowest level of funding. no Base Grant and 75% of the
Matching Grant.
Learn more about the arant formula.
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Fun Facts about Loan Star libraries
· Total number of system member libraries receiving an award: 517
· 76%! or 397 of 517, of the grantees are Level 1 libraries and will receive the highest level of
funding.
. 80% of the grantees will receive a grant between $1,000 and $4,999.
. The smallest grant awarded was $47.
. The largest grant awarded was $334,320.
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CALHOUN COUNTY LmRARY - DONATIONS
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
accept the donations to the Calhoun county Library as listed. Commissioners Galvan,
Floyd, Finster and Judge Pro-Tem Balajka all voted in favor.
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Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
The following materials have been donated to the Calhoun County
Pnblic Library System during the months of January, February,
March, April, and May 2002.
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Books
1 book
209 books
7 books
5 books
17 books
4 books
2 books
1 book
5 book
7 books
5 books
31 books
2 books
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4 books
1 book
4 books
I book
2 books
I book
41 books
I book
.
Donor
Kevin Crowe
Unknown
Pat Reese
Lesa Casey
Mr. Travis McCord
Mr. Hess
South Texas Library System
Linda Boone
Mrs. Tschatuschula
Robin Sikes
Comfort Chinese Church
Teresa Wu
Minerals Management
Service
Alex Salinas
Kerry Keller
Allison Sterling
Eloise Burns
Dorothy Vitek
Barbara McDonald
Noemi Cruz
Diana Hahn
Disney Publishing
Worldwide, Inc
Treser Tom Christensen
Bonnie Griffith
Larry Holsey
Joyce Smith
First National Bank
Lori Kerlick
Jim Ward
Ms. Martin
2 books
5 books
2 books
2 books
2 books
20 books
102 books
115 books
1 book
531
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Paperbacks
390 paperbacks Unknown
47 paperbacks Mrs. Tschatschula
2 paperbacks Lori Kerlick
187 paperbacks Diana Hahn
1 paperback Mr. Travis McCord
3 paperbacks Mr. Hess
38 paperbacks Gwen Krause
1 paperback Joyce Smith
8 paperbacks Robin Sikes
67 paperback Nell Lanfear
1 paperback Connie Hunt
3 paperback Mary Moses
12 paperbacks Debbie Stovall
4 paperbacks Joann Keller
2 paperback Jody Thome
99 paperbacks Diane Hahn
6 paperbacks Joel Foster
5 paperbacks Mary Moses e
4 paperbacks Larry Holsey
48 paperback Mrs. Stewart
Audios
1 audiobooks Mr. Travis McCord
4 audiobooks Dana Perez
1 audiobook The Quest Book Gift Institute
1 audiobook Comfort Chinese Church
1 audiobook Eloise Burns
19 audiobooks Mary Jo Dierlam
1 audiobook Unknown
Videos
22 videos unknown
5 videos Mrs. Stewart
3 videos Diane Sabin
1 video The Quest Book Gift Institute
I video Ms. Runge
1 video Veronica Bird Charitable
Foundation
1 video Mrs. Diebel
1 video Noemi Cruz
2 videos South Texas Library System e
Mal!azines
21 magazines Diana Sabin
11 magazines Robin Sikes
532
18 magazines
24 magazines
12 magazines
27 magazines
56 magazines
2 magazines
50 magazines
Marsha Buller
Pat Reese
Mrs. McDonald
The Quest Book Gift Institute
Unknown
RG. McNeil
Noemi Cruz
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Other
$1,000
$100
$ 75
$150
$50
$50
$288.35
Dow Chemical
First National Bank
BP Chemical
Formosa Plastics
Seaport Bank
AEP
Friends of the Point Comfort
Library
Cal-Com Federal Credit
Union
Sylva Construction
Whataburger
McDonald's
First Victoria National Bank
First Capital Bank
Church's Fried Chicken
Wal-Mart
Strictly Business
On-Cue
$50
$50
50 coupons
350 coupons
J 50 bookmarks
4 Wal-Mart gift certificates ($10 each)
50 coupons
$20 gift certificate
2 reams of paper
3 - $5 gift certificates
CALHOUN COUNTY LffiRARY - SALVAGE/SURPLUS
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A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to
declare the list of items of the Calhoun county Library as surplus/salvage.
Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor.
Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
January, February, March, April & May 2002
J would like the foUowing items to be declared Surplus
3,590 Books
747 Paperbacks
404 Magazines
2 Audiobooks
8 Videos
I would like the following items to be declared Salvage
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186 Books
151 Paperbacks
541 Magazines
8 Videos
I Audiobook
533
COUNTY TREASURER'S MONTHLY REPORT
The County Treasurer presented her monthly report and after reading and verifying same,
a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that
said report be accepted as presented. Commissioners Galvan, Floyd, Finster and Judge Pro-
Tem Balajka all voted in favor.
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ACCOUNTS ALLOWED-COUNTY
Claims totaling $928,381.17 were presented by the County Treasurer and after reading
and verifying same, a Motion was made by Commissioner Finster and seconded by
Commissioner Galvan that said claims be approved for payment. Commissioners
Galvan, Floyd, Finster and Judge Pro-Tern Balajka all voted in favor.
ACCOUNTS ALLOWED - HOSPITAL
Claims totaling $1,188,074.36 for hospital operations were presented by the County
Treasurer and after reading and verifying same, a Motion was made by Commissioner
Finster and seconded by Commissioner Galvan that said claims be approved for payment
Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor.
THE COURT RECESSED UNTIL 1 :30 P.M.
Judge Pro- Tem Balajka presided in the absence of Judge Marshall.
COMMUNICATIONS TOWER IN PRECINCT #4 - RENTAL CONTRACT
A Motion was made by Commissioner Finster to authorize himself to sign a contract with
J & K Communications for tower rental in Precinct #4. Commissioners Galvan, Floyd,
Finster and Judge Pro- Tem Balajka all voted in favor.
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STATE OF TEXAS
COUNTY OF VlCTORIA
In consideration of the covenanlS herein contained betINeen J & K Communications,
Ine., herein referred 10 as 'Landlord" and County of Calhoun Precinct 4, herein referred 10 as
'Tenant", and the rental agreed to be paid, the parties mutually agree as follows:
I.
Landlord hereby grants permission to Install and operate the following described
radio communications equipment on or in Landlon:l's radio tower facility located at
6.8 mUes southeast of Seaclrifl on Lane Roacl.
A Antenna and flexible coaxial transmission line betINeen the antenna and
radio equipment whic:h shall be anchored firmly to the 1aNer.
B. Radio communications equipment consisting of transmillE!r. receiver and
accessories to be installed in landl()ftj's equipment house near base of
tower, such transmitter to be licensed by the Federal Communications
Commission, All radio equipment installed shall be distindly mar1<ed with
Tenanrs name, call sign, fmquency, and copy of license.
II.
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Landlord agrees that, during the term of this agreement, Tenant shall have
reasonable ingrees and egress to said tower for the purpose of maintenance and repairs to
said equipment. It is further agreed, however, thet only qualified contractors approved by
Landlord, or persons under Landlord's direct supervision win be permitted to install or remove
antenna or coax cable or to enter or climb the tower structure Itself. Coax must be
permanently identified at top and bottom of line.
534
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III.
Tenant covenants and agrees that T enanfs equipment. its installation and
maintenance will:
A. In no ~ damage the building or tower structure and access'Vies thereto.
B. Not interfere with the operation of Lsndlorcfs radio equipment or the radio
equIpment of other tenanIs on said tower. In the 6IIent there is a
interference, Tenant will plQlllptly take all steps nece!-ry to correct and
and eliminate such interflll1!nce. The last party on tower bears expense
of removing interference caused by installation of his equipment on
toWer location. If said interference cannot be eliminated willtin a reasonable
period of lime Tenant agrees to remove his equlpmem from Landlord's
property and this agreement shall therefore be terminated.
C. Not interfere with the maintenance of Landlord's tower and the lOWer lighting
system.
D. Comply with all applicable rules and regulations of the Federal
CommuniCationS Commis8lon, anel electrical codeS of the c;ity and/or
state concerned.
E. All repeater $'fSlemS on this tower must halle a paiS type duplexer.
Landlord willl10t allow trap.type duplexenl on this tower.
F. Under this agreement. the Landlord assumes no responsibility for licenSing,
operation anellor maintenance of Tensofs radiO equipment. Landlord has the
respon5ibDity of ob8erVing tower lightS and maintaining records including
notiflC3lion to Federal AvIatiOn Ager,r;y of any failure and repairs and
correction of tcwer ~hting and Il1lIrking. Landlord agrees to hold Tenant
harmles5 from any fine or forfeiWre arising from the Landlord's failure to
comply with Fedelal CommunicationS Commlsslon and FecIeraI Aviation
Ag8t\Of rules regarding the tower lighting and marking.
G. Special Conditions:
IV.
The term of this agreement shall commence upon completion of the inStallation
:J<>L
of the antenna, bUt not later than the lstof~ 2002 and run fora periQd of
1 year and/or 12 months. and shall cootinue thereafter unblterminated by either party upon
the giving of at least thirty (30) days written notify of telmination to the other party. Should
. Tenant desire to terminate this rental agreement at the end of iniliallelffi or thereafter, tenant
shall giIIe the notice aforesaid and will rem""e all properties installed on Landlord's premiSeS
and leave said premiaes in ~bstantially the same condition existing as of the date of the
agreement. ordinary wear and tear and occurrence for which Tenant is not responsible
hereunder expected.
Q
T enent hereby covenants and agrees to pay monthly rent during the initial term of
this agreemellt ill the amount of $ 144.00 each month, (.80 cents per foot x 180') the first such
535
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each month for the term of this ag~ Tenant811ree5 that the rental payments shall be
due and paid without the necessity or demand or invoice from Landlord, and Tenant further
agrees to pay additional charge of$10.oo for each payment made after due date.
VI.
The rental payments provided for hereunder are in addition to the amount of
$ 40.00 fortl1e fumishing of power to Tenant's equipment. In Ute event said payments for the
furnishing of power are made then the Tensnt811rees that the Landlord will in no way be
responsible for the power inlemJption or outages.
VII.
Duling the termS of this rental 8llreemenl, Landlord will not grant a simffar radio
tower rental agreement to any other pal'1y if SUCh grant would in any way affect or interfere
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with Tenant's use of said radio equipment. Tenant shall not aSlign or sublet its righls
hereunder, nor change the frequenCy power or character of its equipment without first
providing written notiflC3tion to the Landlord.
VIII.
Tenant does hereby agree to indemnify and save Landlord harmless from aIT'f
claims. demands. or causes of actiOn for property damage or personal injuries caU$ed by
the T ensn!, the T enanfs offJCel'5, agents, employees, su\>-COl1tractors and cuslomel'S.
arising out ofT enanfs occupancy of tI1e premises or the installation, maintenance and
operatiOn of T enanfs equipment except only damages caused solely by the negligence
of Landlord. The parties hereto agree that Landlord shall in no way be liable for loss.
destruction or dam8Qe to the premiseS. the tImer, equipment buiding or to T enanfs
equipmenllcx:ated therein. by flTe. explosion. windslorm. water or any other casualty
or acts of third par\ieS. In the event the tower or other portions of the premises are
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destroyed or so damaged as to be unusable, the Landlord shall be enlilled to elect to
536
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T-S8S P.OS/OS F-,43
UFr-OS-O, 03:14pm From-
cancel and terminate this agreement, or in the altemative may elect to restore the
premises. in which case the Tenant shall remain bound hereby but shall be enUtled
to an abatement of rentals during the loss of use.
IX.
The following shall be considered events of de~ult by the Tenants:
A TIle failure to pay rentals required hereunder ","en due.
B. The failure to cure. within thirty (30) days after wrilIen notice thereof, any
breach of these promises undertakings and tefm$ and conditions in this
agreement.
C. The filing of a Voluntary petition under the bankrUptcy laws. a composition
of arrangement of creditorS. and assignment for the benefit of creditors,
or any other act reasonably indicating equitable or legal insotvency.
O. Abandonment of the premises.
In the event an event of default shall occur or in the ellent the T anant shall
otherwise breach or faQ afT'/ of ils undertakings or obligaticllS llereUnder. Landlord shall be
entitled, at Landlord'a option, to remove aU property and equipment of Tenant ","ich may be
situated upon the premises. without notice and without being guilty or liable in any manner for
trespass. ltIereby terminating this agreement. or the Landlord, at its option. may elect to
treat this agreement in full force and effect and shall be entiUed to enforce all other remedies
provided at law or in equity. To secure the performance of its undertakings hereunder, Tenant
hSreby grants Landlord a Landlord's lien and security interest in and to Tenant's property
and equipment situated l,lpOf'I the premises, and agrees that in the event of default and
foreclosure of sucn lien and security Interest, suelt prgperty may be dIspoSed of in any
commercially reasonable manner and the proceeds distributed in accordance with Chapter
Nine (9) of the Unifonn Commercial Code.
x.
The parties hereto stipulate Ih.al the rental rights herein granted relate to real
537
nFr-OS-OZ 01:15pm From-
T-5B6 P.06/06 F-Z41
property. In the event any sales or use tax should ever be payable on account of the lease
agreement or the rental payments herein reserved, the Tenant hereby agrees to pay additional
ren1aI, or to furnish such documentation as is neeeli$iIry or applOpria!e to re establish that
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such rental payments are exempt from sales tax.
XI.
All notices and other communications required or permitted hereunder and tender
of payment of rentals due hereunder shall be considered property given or made when
deposited with the U. S. Postal Service. properly addressed and bearing suffICient ]XlStage,
but shall only be considered to be effective when actually received. The addresses of 1he
parties for all purposes hereof shall be as follows:
L.andlord: J & K Communic;ations. Inc.
3902 Houston Highway
VictOria, Texas 77901
361-576-2255
Tenant County of calhoun Precinct 4
P. O. Box# 177
Seadrifl. Texas 77983
361-7M-3141
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Executed at
This
Day of
,2002.
Landlord: J & K Communic;ations, Inc.
Tille: President
Tenant County of Calhoun Precincl4
rille: County Commissioner
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MAYFIELD SUBDIVISION IN PORT O'CONNOR. PRECINCT #4
PLAT
FINAL
Commissioner Finster stated the vacated portion of the Port O'Connor Townsite is now
fe-platted as Mayfield Subdivision.
538
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
approve the final plat of Mayfield Subdivision in Port O'Connor. Commissioners
Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor.
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AUTHORIZE COMMUNICA nON LINES INSTALLA nON IN PRECINCT #3
A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to
authorize LaWard Telephone Exchange to install communication lines as def10ed 10 the
June 5 2002 letter from Nick Strauss with LaWard Telephone Exchange, Inc. to the
Commissioner of Precinct #3. Commissioners Galvan, Floyd, Finster and Judge Pro- Tem
Balajka all voted in favor.
laWard Telephone
EXCHANGE, INCORPORATED
June 5, 2002
Calhoun County Precinct #3
24267 State Hwy 172
Port Lavaca, Texas 77979
Dear Commissioner:
La Ward Telephone is seeking permission to upgrade its communication service in the
Port Alto area. (Further shown by attachments # I & #2)
The first project is on Marshall Johnson A venue South where a number of new homes are
being built between County Road 306 and County Road 314.
The second area begins along County Road 306 at White Marlin, crosses Redfish Lane
then turns down the electric utility line right-of-way to serve the residents along both
Redfish Lane and Marshall Johnson Avenue North.
The method and manner used to install the communications cable is to plow or open
trench the areas along side of existing County Roads and to bore under and place HDPE
Schedule 80 PVC pipe at any road crossings. All cables will be placed at a minim depth
of at least 30 inches.
La Ward Telephone understands the nature of construction along County Roads and
Right a ways. Safety rules and practices shall be strictly observed and followed at all
times.
Nick Strauss
-Dll~ts
Plant Manager
LaWard Telephone Exchange Inc.
Attachments
P.O. Box 246 12991 State Hwy 172 La Ward. Texas 77970
(361) 872-2211 Office (361) 872-2501 Fax
539
PORT O'CONNOR MUNICIPAL UTILITY DISTRICT - OFFICE OF RURAL
COMMUNITY AFFAIRS GRANT
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A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to
support the Port O'Connor Municipal Utility District regarding the Office of Rural
Community Affairs Grant (formerly TCDP). In discussion, Commissioner Finster
requested a Letter of Support from the Court.
Commissioners Galvan, Floyd, Finster and Judge Pro- Tem Balajka all voted in favor.
PORT O'CONNOR MUNICIPAL UTILITY DISTRICT
P.O. BOX 375
PORT O'CONNOR, TX 77982
(361) 983-2652
May 21, 2002
The Honorable Arlene Marshall
Calhoun County Judge
211 S. Ann, Room 304
Port Lavaca, TX 77979
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Dear Judge Marshall;
We understand that the grant process for ORCA, The Office of Rural
Community Affairs (fonnerly the TCDP Grant) will begin soon. Port
O'Connor Municipal Utility District would like to be considered for
sponsorship. We will be working in association with Golden Crescent
Regional Planning Commission to secure a much-needed grant.
A representative from Golden Crescent Regional Planning Commission and
Port O'Connor Municipal Utility Board of Directors will be happy to attend
any meetings necessary.
The Board of Directors would like to thank you and Commissioners Court in
advance for any consideration in this matter.
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Sincerely,
c!2d4P ~----
TeddytIawes
President
540
DISTRICT ATTORNEY'S OFFICE - LOCAL LAW ENFORCEMENT BLOCK
GRANT - 2002
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
approve the Local Law Enforcement Block Grant - 2000 for the District Attorney's
Office with the exception: any matching funds be paid by funds available to the District
Attorney (non-County funds). Commissioners Galvan, Floyd, Finster and Judge Pro-
Tern Balajka all voted in favor.
e
~
Judge Marshall arrived at ]:42 P.M. but did not preside.
DAN W. HEARD
Criminal District Attorney
1
Criminal District Attorney ~~:~C"-
Calhoun County, Texas
Half Moon Lighthouse
SHANNON E. SALYER
Assistant Criminal District Attorney
May 30, 2002
JERRY L. CLARK
Assistant Criminal Dis[rict Attorney
Arlene N. Marshall, County Judge
Calhoun County Court
211 S. Ann Street
Port Lavaca, Texas 77979
Re: Commissi~:mer's.Court Grant Policy and
Local LavJ'Enforcement Block Grant:2002
,- T ">'-7'.)... '
".':"'"
,"-
.,'
.,' ....-..";
,^-"'.
e
Dear Judge:MarshalL
~';:~""./', ;,-'
Pursu~:to yopr letter,! have spoken with Mayor Tharling regarding this Grant. As you may
recall~'bu~,.office\hadthis Grant'for two years but last yearit.wlls [ostto the city. The Grant is for
$11,14100 which' I intend'io~lise for part-time help whether wer~.ceive'all'ofthe Grant or share
the Grant with the City. I believe this Grant has a 20% match requirement which I propose to pay
from Hot Check Funds sothii'Commissioners Court will not need to fund the match
-/,'
. ,
'~-..,., .. '. .
I read that the Commissioners Court have a new policy regarding Grants that may require their
uP-fr9llt approval. Accordingly, I am returning these papers to you and trust your office will do
those things necessary to insure that Calhoun County's eligibility for the Grant is protected.
Please advise me as.to what"! need to do to comply withthe' Court's new Grant procedure.
.". -- " '.
. .. .
;\2'
",.
: J\N'W'k40;
CRIMINAL DISTRlCTATTQRNEY
F or Calhoun CoUnty, Texas.
";
DWH:mes
" ,...L
EncIokJre
e
cc: Commis~ioner Kenneth.Finster
Commissioner H.. Floyd
Commissioner Roger Galvan'
Commissioner Michael Balajka
Mayor Alan Tharling" .
P.O. Box 1001 . 211 South Ann Street . Port Lavaca, Texas 77979 . (361) 553.4422
541
INSURANCE SETTLEMENT FOR DAMAGES TO SHERIFF'S DEPARTMENT
VEIDCLE
A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to
accept the insurance settlement for damages to the Sheriff's Department vehicle, which
occurred October 31, 2001 in the amount of$4,705.94. Commissioners Galvan, Floyd,
Finster, Judge Marshall and Judge Pro- T em Balajka all voted in favor.
e
INSURANCE SETTLEMENT FOR DAMAGES TO SHERIFF'S DEPARTMENT
VEIDCLE
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
accept the insurance settlement for damages to the Sheriff's Department vehicle which
occurred April 27,2002 in the amount of $8,626.14. Commissioners Galvan, Floyd,
Finster, Judge Marshall and Judge Pro- Tem Balajka all voted in favor.
SHERIFF'S DEPARTMENT ITEMS - SURPLUS/SALVAGE
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
declare the listed items from the Sheriff's Department as surplus/salvage as appropriate.
Commissioners Galvan, Floyd, Finster, Judge Marshall and Judge Pro-Tem Balajka all
voted in favor.
Surplus Items
Item
Serial #
1- Techno Phone LID
63403
e
2- Nokia Phones
21-00403144
15607922785
KD-45/0874
KD-45/694f A
64-4200
2- Nokia Batteries
1- OKI Phone with accessories
1-Nokia Mobil Phone Type C250 MKII
661-182-1538
LANDFIELDfRECYCLE CENTER ASSETS - SURPLUS/SALVAGE
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
decla:e certain Landfill/Recycle Center assets as surplus/salvage to be placed in the
Auclton at LandfillfRecychng Center. Commissioners Galvan, Floyd, Finster, Judge
Marshall and Judge Pro-Tern Balajka all voted in favor.
"0'"' S) X,i.LI.KtlVU Ltf!'1Y\S -ID ckc1:wL Llu.A.ptwJ
(Ot tk t\I.<tl (w.c;tc'~"\. -SlI.u:"JLJld .1,l'1c t~m \*-\::
(p, elf, CtcgcrrdR ~fl.. ('OlY\~CfMI\S (bu.tt cWtolfcQ
(0 ''1~ ~cl RrttU.l;'}c 2,c;)( - jJ>-c\,,-h0F.lL p^^C'--' #4/JOloo
ern loi"!"'b ~50S-000Z
@.' (.1) Cw.tlLl.l ::.r(J..u.~ eWe (\OYf~ - f1"{"~
...tmn .h2\Q.. ,Jc'\.CJV JlMct.p.~ e>peMvl iClJ1[iG,
Uir(.~rvw"Y1 ,')0~ c"Pf'''- 1;JW 'if!:!' - "0 dl=, "d:: l~
e\ ~,~t ~ ,\l[(J/Y\ \\ If""',
l>",tuC'-Cl kcJJ.Jil.L
e
5~2
I
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BUDGET ADJUSTMENT - BUILDING MAINTENANCE - JAIL/SHERIFF -
VARIOUS DEPARTMENTS - ELECTIONS - COMMISSIONER PCT #1 -
COMMISSIONER PCT #2 - R&B PCT #4 - CONSTABLE PCT #1 - SHERIFF (2)
- GENERAL FUND TRANSFERS/INDIGENT HEALTHCARE - NEW JAIL
BUILDING CAPITAL PROJECT - PCT #3 BUILDING CAPITAL PROJECT
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that
the following Budget Adjustments be approved. Commissioner Galvan, Floyd, Finster,
Judge Marshall and Judge Pro- Tem all voted in favor.
II BUDGET AMENDMENT REQUEST II
!
To:
Calhoun County Commissioners' Court
~ Vi( (:~~(<t "
(Departme t making this request)
From:
Date:
5-,19-0 L
I request an amendment to the JJ:J O}..J budget for the
(year)
following line items in my department:
GL Account #
--------....----
Amendment
Amount
Reason
--C~----;-------
W~&'&r
p~-# 12G,11
Account Name
17'0-T)L/o(J
~f0~:~~~-;;-- -------------
~P'~ dllfJ
&~ ~ <~1c{>
110-531.010
\
JUN 1 3 2002
Net change in total budget
for this department is:
$
-0-
Other remarks/justification:
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
543
BUDGET AMENDMENT REQUEST
1000-180-51620
1000-180-51700
1000-180-51899
1000-180-51501
fOOO-180-63920
1000-180-64880
1000-180-64910
1000-760-51610
1000-760-51620
1000-760-51700
1000-760-53992
544:
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: JAIL, SHERIFF
DATE: 6/12/02
BUDGET FOR THE YEAR: 2002
JAIL
ADDITIONAL PAY-REGULAR RATE
MEAL ALLOWANCE
WORKERS COMP ADJUSTMENTS
JAI LERS
MISCELLANEOUS
PRISONER LODGING-OUT OF COUNTY
PRISONER MEDICAL SERVICES
SHERIFF
OVERTIME
ADDITIONAL PAY-REGULAR RATE
MEAL ALLOWANCE
SUPPLIES-MISCELLANEOUS
rotal for GENERAL FUND
781 REQUIRED BY PAYROLL
27
782
1782)
65 LINE ITEM TRANSFER
(8,780)
8,688
(4.078) REQUIRED BY PAYROLL
3.297
32 LINE ITEM TRANSFER
(32)
o
:: "'.". = '"
,
\ll'll~
NET CHANGE IN TOTAL BUDGET
A t':) l-:' en' r,"'[)
I t I\...,J\J r:
~-"----=
JUN 1 3 2002
d e
e
e
3
BUDGET AMENDMENT REQUEST
1000.250-63920
1000-250-53020
1000-260-66310
1000-260-66316
e
e
TO: CALHOUN COUNTY COMMISSIONERS' COURr
FROM: VARIOUS DEPARTMENTS
DATE: 6112/02
BUDGET FOR THE YEAR: 2002
ACCOUNr NAME
DEPARrMENr NAME
COUNTY CLERK
MISCELLANEOUS
GENERAL OFFICE SUPPLIES
COUNTY JUDGE
TRAINING REGIST.FEEsrrRAVEL
TRAINING TRAVEL OUT OF COUNTY
Tow/furGENERALFUND
r~"i"iilV___""lllIWl/j';;!1m;""?:JjJ"ii"..
lrnr:;\lJrt~~";fujm:it0~';m,.J:/f!.
NET CHANGE IN TOTAL BUDGET
150 LINE ITEM TRANSFER
(150)
117 LINE IrEM TRANSFER
(117)
o
APP;:"YJI/i_ f)'
r--' It,....; \i Lt
------__::c
JUN ) 3 2002
545
~e
BUDGET AMENDMENT REQUEST
. TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: ELECT/ONS
DATE: 6112102
BUDGEr FOR THE YEAR: 2002
ACCOUNT NAME
GENERAL OFFICE SUPPLIES
TEMPORARY
ELECTION JUDGES & CLERKS
BUILDING RENTAL
CONTRACT SERVICES
LEGAL NOTICES
POSTAGE
ELECTION SUPPLIES
Total for GENERAL FUND
AMENDMENr
AMOUNT
1,000
1.413 PENDING REIMB. OF EXPENSES FROM
(1.413) ELECTION SERVICES CONTRACT FUND.
135
905
(322)
543
(2.261)
o
ET
o
APPROVED
e
JUN J 3 2002
e
5~6
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([BUDGET AMENDHENT REQUEST II
To:
Calhoun County Commissioners' Court
From:
(' dl.uv^-_ ~iAf:. f2<.J::- if /
(Department making thIs request)
Date:
o C, t) 6- 0 ~
I request an amendment to the ,;;(00'
(yea~)
following Line items in my department:
.
.-----"
I:J
budget for the
GL Account II
Amendment
Amount
Account Name
S'/-tJ .-:;--,;; 9" 9 ;;{
.53"'0 J..J.-:;- /0
~<ff~
I
;t"<f!..dC
(
//J..?<UJ'
&<--<-c('7-P..../
,.'el chanc;c in total budget
CfJf tllis department is:
s '-0-
-------------
-------------
'J': ~ler l(>m?,r~..s/-)ust 1 f lcallon.
Reason
---------------
AP
JUN 3 2002
\ ul,derst.dn(1 l.)laL my budgl:'l cannoL be dlTIended dS r-equesled \)nlll
Comm lSS LOfler:;' Court approva 1 15 oblu J ned
Signature of official/department head:
-;erv-- cz:f{.~ .?/-'~< J" <L.)
Dole of Commlssioners' Court approval:
DaLE pOsJ_ed La General Ledger account(s)
547
.
e
II BUDGET AMENDMENT REQUESTII
tv
To: Calhoun County Commissioners' Court
From: ~Qt ~ tomm Pw ()
(Department making this request)
Date: jQj4JO?-
! request an amendment to the ~OO dJ
(year)
following line items in my department:
budget for the
GL Account #
-----...-------
Amendment
Account Name Amount
~8r~.i-(600:OO)
COJO.oO
Reason
~ 550- '5"3610
:l\: fFh-53f/60
-------------------
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Net change in total budget
tor this department is:
other remarks/justification:
$
jJ
-------------
-------------
! understand that my budget cannot be amended as requested until
commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
.
(1~
e
Date posted to General Ledger account(s):
548
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BUDGET AMENDMENT REQUEST
1
ro: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: RIB PRECINCT 4
DATE: 6/12/02
BUDGEr FOR rHE YEAR: 2002
o
~--
~,PPf-iOVED
JUN 1 3 2002
549
II BUDGET AMENDMENT REQUEST II
'6
To: Calhoun County Commissioners' Court
From: C~,/ Pu- l
(Department making this request)
Date:
IS ~ J.. q -OJ-J
following line items in my
;;La O..v
(year)
department:
budget for the
I request an amendment to the
GL Account #
Amendment
Account Name Amount Reason
------------------ ------------- -------------------
5~()- ~ro3{("
j~~ j'l~v:L
&~rLo.
. (}1.twy.
APPFiO'v'LD
t)<RI)-(" 0321:L
Net change in total budget
for this department is:
$
-0-
--~----------
-------------
Other remarks/justification:
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
550
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II BUDGET AMENDMENT REQUEST II
To:
Calhoun County Commissioners' Court
~'
( * k' h' )
Department ma 1ng t 1S request
eo-lO-a).....,
From:
Date:
~
I request an amendment to the ;to<S:i'd--; budget for the
(year)
following line items in my department:
GL Account #
Amendment
Amount
Account Name
-----"'-------
(~-~':,-~~----<j~>-
LiJ\ wJ~ !f\ (cw.;*c , I ~ If
,
llna -52Jo:2;J
1 (0 (,)-ln2>5bQ
Net change in total budget
for this department is:
Other remarks/justification:
$
-0-
-------------
-------------
Reason
-------------------
-r;, 0^"Po~
r Jv., ^, f./ ~) "^ 0.:::tiv0
MO; ^.J-- P {\ -++-
J.11~ (~,m.'\QJ
'SJ1 rh~
APPROVED
~ JUN! 3 ... 1=
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
551
e
/0
II BUDGET AMENDMENT REQUEST II
To:
Calhoun County Commissioners' Court
~')
(Dep~ment making this request)
From:
~-fl-O 1-
Date:
I request an amendment to the Jo 0 J-..- budget for the
(year)
following line items in my department:
---...--....------
Account Name
Amendment
Amount
Reason
GL Account #
------------------
-------------------
v
'Ko p~'Lr.Y -~\D.A'-'-"--'
R-.o.-L~r
~
1\00 - &'SlfinL/
,'6~~1.t,
-., I
-,!:l ';l oto
APPROVED
.1wr-
O(()l - 41150
V
e
'-1&, ~~ - ~L'M'~ (~(o ) Co>
~ (..'y;J.s~/
Net change in total budget
for this department is:
Other remarks/justification:
I;:
-0-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
552
BUDGET AMENDMENT REQUEST
i \
TO: CALHOUN COUNTY COMMISSIONERS' COURr
FROM: GEN. FUND TRANSFERS (800). INDIGENT HEAL rHCARE (360)
DArE: 6/10/02
BUDGET FOR THE YEAR: 2002
AMENDMENT
AMOUNT
171 TO PAY FEDEX P0#21152 (FOR JAIL FEAS.STUDY) &
(171) TO PAY W.H. BAUER. JR. P0#21151 (MILEAGE
TO VISIT JAILS)
o
I-'-~::-.:----.~---
,. p' 'on' '
l'\ r~ n j V r-" 0
r----..._.__~_
JUN 1 3 2002
e
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553
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I~
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
F~OM: CAPITAL PROJECT-NEW JAIL BUILDING
DATE: 6/10/02
UDGET FOR THE YEAR: 2002
AMENDMENT
AMOUNT
171 TO PAY FEDEX PO#21152 (FOR JA!L FEAS.STUDY) &
(171) TO PAY W.H. BAUER. JR. PO#21151 (MilEAGE
TO VISIT JAilS)
o
APPROVED
e
JUN 1 3 2002
e
554
e
e
e
13
BUDGET AMENDMENT REQUEST
BUILDING
ENGINEERING SERVICES
o
A p.' P F~ul'\jE" 0
,1.'-" .
rJ;~ I 3 "01 ]
555
CJ'l
CJ'l
a'l
CALHOUN COUNTY. TEXAS
Unposted Budget Transactions - REVENUE ADJUSTMENTS FOR 6113/02
BUD219 - BUDGET ADJUSTMENTS FOR 6113/02
11
PWZle') (Ke.pc{"f_ +
13 hMM.':,)
Fund Effective
Code Date Fund Title Transaction Description DeptTitle
1000 611312002 GENERAL FUND INSURANCE SETTLEMENT REVENUE
(PRESENTED TO C.CRT
6/13/02)
lOaD 6/1312002 GENERAL FUND rNSURANCE SElTLEMENT REVENUE
(pRESENTED TO CCRT
6113/02)
GL Title
Increase
Decrease
RECOVERIES-INSURANCE
8.626.00
RECOVERIES-INSURANCE
4,706.00
Total
1000
GENERAL FUND
13,332.00
0,00
Report Total
13.332.00
0.00
-~--
---
APPR'O' jl'-n
t ...) \. L:. i~)
JUN 1 3 2002
I
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D." (>/12/02 044J 02J'M
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CALHOUN COUNTY. TEXAS
Unposted Budget Transactions - EXPEND.ADJUSTMENTS rO
BUD219 - BUDGET ADJUSTMENTS FOR 6113/02
Fund Effective
Code Date Fund Title Transaction Description DeptTit]e
1000 6/13/2002 GENERAL FUND CONDENSING UNIT FOR AG BUILDING MAINTENANCE
BUILDING
1000 611312002 GENERAL FUND CONDENSING UNIT FOR AG BUILDING MAINTENANCE
BUILDING
1000 6113/2002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERATIONS
1000 6113/2002 GENERAL FUND REQUIRED BY PA YROLL JAIL OPERA TJONS
1000 611312002 GENERAL FUND REQUIRED BY PAYROLL JA]L OPERATIONS
1000 61\312002 GENERAL FUND REQUIRED BY PAYROLL JA1L OPERATIONS
1000 6/]312002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS
1000 611312002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY CLERK
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY CLERK
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE
1000 6/13/2002 GENERAL FUND REVERSE LINE ]TEM ELECTIONS
TRANS.-ELECTJON
CONTRACT FUND RE1MB.
]000 6/1312002 GENERAL FUND REVERSE LINE ITEM ELECTIONS
TRANS.-ELECTION
CONTRACT FUND REIMB
1000 611312002 GENERAL FUND REVERSE LINE ITEM ELECTIONS
TRANS-ELECTION
CONTRACT FUND REIMB.
]000 6/]312002 GENERAL FUND REVERSE UNE ITEM ELECTrONS
TRANS.-ELECTION
CONTRACT FUND REIMB.
1000 6/ I 3/2002 GENERAL FUND REVERSE LINE ITEM ELECTIONS
TRANS.-ELECTION
CONTRACT FUND REIMB
1000 6113/2002 GENERAL FUND REVERSE UNE lTEM ELECTIONS
TRANS,-ELECT1ON
CONTRACT FUND REIMB
1000 6113/2002 GENERAL FUND REVERSE LINE ITEM ELECTIONS
TRANS_-ELECTION
CONTRACT FUND REIMB.
Dal. 6/12/0204 ~2_28 PM - e
R 6/\3102 n_
APPFiO\!ED
GL Title JUN 1 3Inc?Q2~
ecrease
BUILDlN( SUPPLIES/PARTS 2,275_00
MACHINERY AND 2,275.00
EQUIPMENT
JAILERS 782.00
ADDrTIONAL 781.00
PAY-REGULAR RATE
MEAL ALLOWANCE 27.00
WORKERS COMP 782.00
ADJUSTMENTS
MISCELLANEOUS 65.00
PRISONER LODGING-OUT 8,780,00
OF COUNTY
PRISONER MEDICAL 8,688.00
SER VlCES
GENERAL OFFICE SUPPLIES 150.00
MISCELLANEOUS 150.00
TRAINING REGISTRA TrON 1]7.00
FEESrrRA VEL
TRA]NING TRA VEL OUT OF 117_00
COUNTY
TEMPORAR Y ],4]3.00
ELECTION JUDGES & CLERK 1,41300
GENERAL OFFICE SUPPLIES L.OOOOO
ELECTION SUPPLIES 2,261.00
BUILDING RENTAL 135.00
CONTRACT SER VICES 905.00
LEGAL NOTICES 322,00
PaS,1
f'.
In
In
e
CALHOUN COUNTY, TEXAS
(J\ Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 6/13/02 .1' '-,-~ ~ '-.~
,.": Lr_LJ
ClI BUD219 - BUDGET ADJUSTMENTS FOR 6113/02 t- .
(I;
Fund Effective JUN 1 ~ i'UU"
Code Date Fund Title Transaction Description DeptTitle GL Title In rease Decease
---
1000 6/13/2002 GENERAL FUND REVERSE liNE ITEM ELECT10NS POSTAGE 543.00
TRANS..ELECTION
CONTRACT FUND REIMB.
1000 6/13/2002 GENERAL FUND JAIL STUDY-FEDEX. WH INDIGENT HEALTH CARE CARE OF INDlGENTS ]71.00
BAUER, JR. M1LEAGE TO
VISIT JAILS
1000 6113/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRlDGE SUPPLIES ]86.00
BRIDGE-PRECINCT #]
]000 6/1312002 GENERAL FUND LINE ]TEM TRANSFER ROAD AND SUPPLlES-M]SCELLANEOUS ]86.00
BRIDGE-PRECINCT #1
1000 6/13/2002 GENERAL FUNO LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPliES 500.00
BRlDGE-PREC]NCT #2
]000 6/1 3/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND PIPE 500,00
BRIDGE-PRECINCT #2'
1000 6/])/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 150,00
BRIDGE-PRECINCT #4
1000 6//3/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERYIEQUIPMENT ]50,00
BRIDGE-PRECINCT #4 REPAIRS
1000 6113/2002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT # 1 AUTO ALLOWANCES 86.00
1000 611312002 GENERAL FUND liNE ]TEM rRANSFER CONST ABLE-PREC]NCT #] TRAINING TRAVEL OUT OF 86.00
COUNTY
1000 6/13/2002 GENERAL FUND REQU]RED BY PA YROLL SHER]FF OVERTIME 4,078.00
1000 6113/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF ADDITIONAL 3.297.00
PA Y-REGULAR RATE
1000 6113/2002 GENERAL FUND liNE ]TEM TRANSFER SHERIFF MEAL ALLOWANCE 32.00
1000 6/1312002 GENERAL FUND TO PROPERL Y CHARGE SHERIFF GENERAL OFFICE SUPPLIES 784,00
COMPUTER MA1NT.
PO#21750 (SOFTWARE
SOLUT)
1000 6/13/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF SUPPLIES-MISCELLANEOUS 32,00
1000 6!l3/2002 GENERAL FUND TO PROPERL Y CHARGE SHERIFF MACHINE MAINTENANCE 784.00
COMPUTER MAJNT.
PO#2 [750 (SOFTWARE
SOL UT)
1000 6!l3/2002 GENERAL FUND ]NSURANCE SEITLEMENT SHERIFF REPAIRS-INSURANCE 8.626.00
(FRESENTED TO C.CRT RECOVER Y
6113/02)
fOOO 6/])/2002 GENERAL FUND INSURANCE SEITLEMENT SHERIFF REPAIRS-INSURANCE 4,706,00
(PRESENTED TO C.CRT RECOVER Y
6113102)
Dal":6/12/020442:28PM e [>,,;"2 e
e
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions. EXPEND.ADJUSTMENTS FOR 6/13/02
BUD219 - BUDGET ADJUSTMENTS FOR 6113/02
Fund Effective
Code Date Fund Tille Transaction Description DeptTitle GL Title Increase Decrease
1000 6/13/2002 GENERAL FUND JAIL STUDY-FEDEX. WH TRANSFERS TRANS.TO CAP,PROJ.-NEW 171.00
BAUER, JR. MILEAGE TO JAIL BUILDING
VISIT JAILS
--.---.--
Total GENERAL FUND 35,419.00 22,087.00
1000
5136 6/13/2002 CAPITAL PROJECT NEW JAIL STUDY-FED EX, WH NO DEPARTMENT STUDY-JAIL FEASIBILITY 171.00
JAIL BUILDING BAUER, JR. MILEAGE TO
VISIT JAILS
5136 6/13n002 CAPITAL PROJECT NEW JAIL STUDY-FEDEX. WH NO DEPARTMENT TRANSFERS FROM 171.00
JAIL BUILDING BAUER, JR. MlLEAGE TO GENERAL FUND
VISIT JAILS
--- ----~
Total CAPITAL PROJECT NEW 171.00 171.00
5136 JAIL BUILDING
5143 6/13n002 CAP.PROJPRECINCT 3 LINE ITEM TRANSFER NO DEPARTMENT ENGINEERING SER VICES 923.00
BUILDING
5143 6/13/2002 CAPPROJ.PRECINCT 3 LINE ITEM TRANSFER NO DEPARTMENT BUILDING 923,00
BUILDING
---.-- ---.--.---
Total CAP,PROJPRECINCT 3 i;:::~)PF;OVcD 923,00 923.00
5143 BUILDING
." -~
Report Total JUN 1 3 2002 36,513.00 23.181.00
Oale_6/121020442:2SPM
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GENERAL DISCUSSION - MEETING WITH JAIL COMMISSION - REPORT
Sheriff Browning and Judge Marshall gave a report on the meeting with the Jail
Commission in Austin regarding the County Jail. Sheriff Browning said the jail has been
inspected previously and problems are not solved. The Jail Commission voted to shut
down the jail within thirty days. Judge Marshall said there is an appeal process which
will be considered.
Tim Smith said the fire system was tested while on the emergency electrical system. The
major problems are (1) smoke fills the fire escape route during test (2) dry fire system
instead of wet (3) doors not working properly. After thirty days we cannot temporarily
detain anyone. Tomorrow we will speak to the Jail Commission regarding alternatives
and remedies. The jail could possibly be changed to a temporary holding facility of five
cells if enough of the system could be approved. We could repair or modify the systems
that are in place.
Sheriff Browning stated there are maximum, medium and low risk prisoners to be
considered. The process is to bring them in, book, put them in inmate clothing and take
to Victoria. We do not have a temporary facility for this.
2:00 O'CLOCK P.M.
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JOB CLASSIFICATION AND COMPENSATION STUDY FOR ALL FULL-TIME
COUNTY EMPLOYMENT POSITIONS
Commissioner Floyd said for the county to receive positive job descriptions and a fair
compensation study, Ray and Associates, Inc. were the most qualified of the proposals
received. Katherine Ray with the firm said they have been a leader in public and human
resource management since 1975. They will get a good understanding of the persons and
County government. She distributed literature to the Court and employees in attendance
and discussed same.
Henry Barber, with EMS, discussed problems with losing employees or potential
employees to larger cities and the chemical plants. Ms. Ray stated she would work with
him on the matter. Commissioner Floyd suggested the Court recommend the counties for
comparison regarding the survey.
Ms. Ray said they will draft job descriptions and get employee input, which is critical.
They will discuss the questionnaire with employees, by telephone, if necessary. They are
not doing a work load study; only content of the job. She will check into the privacy act
regarding the questionnaire.
The following schedule was devised for employee groups briefings: Monday, June 17
and Friday, June 28.
BURN BAN
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The Fire Chief reported all the fire chiefs in the Association were in favor of a burn ban
with approved controlled burns by the Fire Chief (written waiver from the Fire Chief in
advance of burning) for a term of ninety days unless renewed.
A Motion was made by Commissioner Galvan and seconded by Judge Marshall to issue
an Order of Burn Ban for Unincorporated Areas of Calhoun County. Commissioners
Galvan, Floyd, FInster, Judge Pro-Ten Balajka and Judge Marshall all voted in favor.
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PROHIBITION OF OUTDOOR BURNING
WHEREAS, in accordance with provisions of the Texas Disaster Act of 1975, a state of
disaster has been declared based on the imminent threat of disaster from wildfire; and
WHEREAS, declaration of such disaster authorized the imposition of controls on
activities which tend to increase the likelihood of such fires.
BE IT THEREFORE ORDERED that the following emergency regulations are hereby
established for all unincorporated areas of Calhoun County, Texas for the duration of the above
mentioned declaration;
]. Actions Prohibited:
A person violates this order if he bums any combustible material outside of
an enclosure that services to completely contain all flames and/or sparks, or
orders such burning by others. This Order is adopted pursuant to Local
Government Code 9240.906, and other applicable statutes. This Order does
not prohibit outdoor burning activities related to public health and safety that
are authorized by the Texas Natural Resources Commission for (1)
firefighter training; (2) public utility, natural gas pipeline or mining
operations; or (3) harvesting of agricultural crops.
2. Exception:
If in the opinion of the Fire Chief of the area, or his designee(s), the
controlled bum would be so situated as top ose no additional fire ha zard
during this period, and upon inspection the Fire Chiet~ or his designee(s),
feel(s) that all necessary precautions have been observed, the Fire Chief or
his designee(s) may issue an advance written waiver to the ban on outdoor
burning. Any TNRCC permits must still be obtained by the property Owner.
3. Enforcement:
a. Upon notification of suspected outdoor burning, the fire department
assigned to the location of the fire shall respond to the scene and take
immediate measures to contain and/or extinguish the fire.
b. As soon as possible, a duly commissioned peace officer shall be sent to
the scene to investigate the nature of the fire.
c. If in the opinion of the officer at the scene and/or the Fire Chief the goal
of the order can be attained by informing the responsible party about the
prohibitions established by this order, the officer may, at his discretion,
notify the party about the provisions of this order and request compliance
with it. In such instances, an entry of the notification shall be made into
the dispatchers' log containing the time, date, and the placc of thc
warning, and the name of person receiving the warning.
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d. In accordance with Local Government Code ~240.906(h), a violation of
this Order is a Class C Misdemeanor, punishable by a fine not to exceed
$500.00.
BE IT ALSO ORDERED that this order may be enforced by any duly commissioned
peace officer and that the venue for prosecution of this order will be Justice of the Peace Courts
of Calhoun County, Texas or County Court-At-Law, Port Lavaca, Texas.
This Order will be in full force and effect from June 13,2002 for ninety (90) days. This
Order shall expire upon the first happening of any of the following:
I. a determination is made undcr Subsection (b) of Local Governmcnt Code 9240.906
that drought conditions no longer exist; or
2. a determination is made by the Commissioners' Court that the circumstances
identified under Subsection (c)(2) of Local Govemment Code ~240.906 no longcr
exist.
IN WITNESS WHEREOF, I affix my signature this 13th day of June, 2002.
Attest:
ch~~'~~LC
Arlene N. arsha, County Judge
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Ii;. MarIe e Paul, Co nty Clerk ,Jj~
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THE COURT ADJOURNED AT 3: 16 P.M.
562
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SPECIAL JUNE TERM HELD JUNE 24, 2002
THE STATE OF TEXAS 9
COUNTY OF CALHOUN 9
--
BE IT REMEMBERED, that on this the 24th day of June, AD., 2002 there was begun
and holden at the Courthouse in the City of Port Lavaca, said County and State, at 2:00
P.M., a Special Term of the Commissioners' Court, within said County and State, and
there were present on this date the following members ofthe Court, to-wit:
Arlene N. Marshall
Roger C. Galvan
Michael 1. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner, Pct. I
Commissioner, Pct. 2
Commissioner, Pct. 3
Commissioner, Pct. 4
Deputy County Clerk
Thereupon the following proceedings wcre had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of
Allegiance.
REQUEST REVIEW OF REMEDIAL ORDER PERTAINING TO CLOSING
COUNTY JAIL
A Motion was made by Judge Marshall and seconded by Commissioner Finster to apply
to the Texas Commissioner of Jail Standards for a request for a review of Commission
action taken pursuant to the issuance of the Remedial Order as pertains to the closing of
the jail. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in
favor.
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TAKE NECESSARY ACTION REGARDING CLOSURE OF THE COUNTY
JAIL AND ESTABLISH TEMPORARY HOLDINGIPROCESSING FACILITIES
Sheriff Browning presented the two proposals of Mr. Danny Butler for a temporary
building to house prisoners for not over twenty-four hours until they are booked in, fitted
with jail uniforms and transport to housing elsewhere. One proposal was a temporary
building made of wood, which is not approved by the Jail Commission. The other is a
building which can be used later with a new jail. It has two cells each for men and
women and one holding cell for violent prisoners. Each cell holds sixteen.
Chief Jailer, Tim Smith, stated as prisoners were moved from the county jail on June 3rd
per the Remedial Order because of the liability.
Johnny Clegg with Clegg Enterprises presented his proposal of two modules for holding
male and female inmates with an administrative office in the middle. The buildings do
meet all standards; temporary buildings must have everything a permanent building
contains; fire alarm system, smoke evacuation blowers, air conditioning and heating, etc.
The doors from the present jail may be utilized but not the plumbing fixtures as they have
deteriorated. This plan has ah-eady been rejected by Byron Wood, with the Jail
Commission, in Austin. The buildings must contain a visitation room, laundry and place
for meeting with attorneys.
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Judge Marshall advised the Court Mr. W. H. Dauer, Jr., Chair of the Jail Feasibility Study
Committee, said they would have a report by July 22, 2002 and requested the Court not
put in a permanent structure.
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