2013-09-26
Regular September Term
Held September 26/ 2013
COUNTY OF CALHOUN
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THE STATE OF TEXAS
BE IT REMEMBERED, that on this 26'h day of September, A,D" 2013 there was begun and
holden in the Commissioners' Courtroom In the County Courthouse in the City of Port Lavaca,
said County and State, at 10:00 a,m" a Regular Term of the Commissioners' Court within said
County and State, and there were present on this date the following members of the Court, to-
wit:
Michael J. Pfeifer
Roger C, Galvan
Vern Lyssy
Nell E. Fritsch
Kenneth W, Finster
Wendy Marvin
Counly Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
Deputy County 'Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US
Flag and Commissioner Fritsch led the Pledge to the Texas Flag.
HEAR PRESENTATION FROM 4-H AMBASSADORS REGARDING WHAT THE COUNTY 4-H
PROGRAM HAS ACCOMPLISHED:
Charles Seely, CEA 4-H and Youth Development Coordinator was present with the Calhoun County
4-H Ambassador's Kyle Malaer, Carley Critendon, and Krlstl Rothmann to give a presentation to the
Court. In 2012-2013 year Calhoun County 4-H registered 205 members In 8 community clubs
across the County, there was an increase of 18 new members with 13 registered screened adult
volunteers. Calhoun County 4-H offers various projects for the youth from raising livestock,
livestock judging, food & nutrition, clothing & textile, archery, photography, sewing, companion
animals and consumer education to name a few, The local 4-H Clubs do various volunteer work
across the County this year for the 2013 One Day Community Service Project during National4-H
Week the clubs will be picking up trash along County Road 101 before the Calhoun county Fair
begins.
RESOLUTION DESIGNATING NATIONAl4-H WEEK IN CALHOUN COUNTY:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to adopt the
Resolution Designating National 4-H Week in Calhoun County, Texas. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
RESOLUTION
2013 NATIONAL 4-H WEEK
WHEREAS, Calhoun County Is proud to honor the 4-H Youth Development Program of the
Texas A&M AgrlUfe Extension Service for 105 years of providing experience-based education to
youngsters throughout the lone Star State; and
WHEREAS, This admirable program, which seeks to provide a learning experienc~ for the
whole child, induding head, heart, hands, and health, helps young Texans to acquire
knowledge, develop life skllls, and form attitudes to enable them to become self-ditected,
productive, and contributing members of our society; and
WHEREAS, Its more than 660,000 urban, 'suburban, and rural youth participants, ranglng'ln
age from eight to nineteen, hail from diverse ethnic and socloecono,mic backgrounds and truly
represent a cross-section of the state; and
WHEREAS, The program undoubtedly could not have achieved the success that It has today
Were it not for the service of its more than 32,000 volunteers, whq have given generously of
thelrtlf1lEl, talents, energies, and resources to the youth of Texas; and
WHEREAS, Throughout its proud history, the 4-H program has developed positive role
models for cOlintless Texans and through its innovative and inspiring programs, continues to
build character and to Instill the values that have made our state strong and great.
NOW THEREFORE, Let it be Resolved that October 7-12,2013 is hereby designated as
National4-H Week
in C<llhoun County and the Calhoun County Commlssloners' Court does commend the 4-H
Youth Development Program of the T~xas A&M AgriUfe Extension Service and the many men
and Women who have made the program a success,
Signed and sealed this the 26th day of September I 2013.
Calhoun County Commissionerl Pet. 2
tt;oef! ~
Nil. Flitseh
Cal~ un County com~er, Pet. 3
~.W.~
-Kenneth W_ Finster
Call1-oun County Comml,ssioner, Pet. 4
MHSC ENERGY MANAGEMENT LLC ON LED LIGHTING SURVEY:
Passed on this Agenda Item.
FINAL PLAT OF COASTAL BAY RV PARK:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the
Final Plat of Coastal Bay RV Park. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor.
FINAL PLAT CAN BE FOUND FILED IN THE COUNTY CLERK'S PLAT RECORDS.
DESIGNATE MONROE STREET IN PORT O'CONNOR, TEXAS AS ONE WAY TRAFFIC FROM
4TH STREET TO 7TH STREET, AND TO ALLOW BLOCKADING 5TH, 6TH AND 7TH STREETS
FROM ACCESSING MONROE STREET ON TUESDAY, OCTOBER 1, 2013 FROM 5:30 P.M.
TO 9:30 P.M. FOR PORT O'CONNOR'S NIGHT OUT AGAINST CRIME:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve
designating Monroe Street in Port O'Connor, Texas as one way traffic from 4'h Street to 7'h Street,
and to allow blockading 5th, 6th and 7'h Streets from accessing Monroe Street on Tuesday, October
1, 2013 from 5:30 p.m. to 9:30 p.m. for Port O'Connor's Night Out Against Crime. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
FIELD INTERNSHIP CLINICAL AFFILIATION AGREEMNT BETWEEN CALHOUN COUNTY
EMS AND LIFESOURCE EDUCATIONAL SERVICES, lLC AND AUTHORIZE COUNTY JUDGE
TO SIGN:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve the
Field Internship Clinical Affiliation Agreement between Calhoun County EMS and Ufesource
Educational Services, LLC and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
FIELD INTERNSHIP AFFILIATION AGREEMENT
BETWEEN
Calhoun County Emergency
Medical Service
a16.E;<'Mahan" <
Port Lavaca, Texas
77979 (361) 552-1140
AND
LifeSource Educational Services, LLC
PO Box 3544
Victoria, Texas 77904
(36:1) 649-7567
It Is mutually agreed by Calhoun Counly Emergency Medical Service, Port Lavaca, Texas,
hereinafter referred to as "affiliate" and UfeSource Educational Services, LLC hereinafter
referred to as uLES", that the field Internship experience for students enrolled In the
Emergency Medical Service Program at LES will be proVided at Calhoun County Emergency
Medical Service.
It Is agreed that LES and the affiliate will jointly select and aSSign learning experiences. LES
wliJ prOVide the service with a list of learning objectives and schedule of student
assignments prior to the beginning of each experience.
LES and Calhoun County Emergency Medical Service are affirmative action/equal opportunity
Institutions in regards to all programs and activities. No discrimination shall be made
between Individuals with regard to race, color, religion, national origin, sex, age, or
handicap.
OBJECfIVE AND SCOPE OF FIELD INTERNSHIP:
The field Internship is a period of supervised experience on an EMS vehicle which prOVides
the student a progression of increasing patient care responsibilities proceeding from
observation, to sUPPoltive roles, and finally acting as a team member. The affiliate must be
licensed by the Texas Department of State Health Services as an EMS Provider and the
vehicle must be staffed, equipped, and operate at least at the level the student Is in training;
i.e. BLS vehicle For EMT-Baslc students, ALS for EMT-Intermedlate students, and MICU for
Paramedic students. The student must at all times be under the direction and supervision of
an assigned preceptor. The preceptor must be currently certified to at least the level of which
the student is in training. The Initial student role shall be that of observer. After participating
in actual patient care, the student may finally function as a patient care leader. However, the
student shall not be placed In a position of being a necessary part of the regular EMS team.
The team shall function without any necessary use of the student.
LES RESPONSIBILITIES:
LES EMS Program agrees to:
a. Place only those students who are registered and academically qualified for
internship experience for the purpose of learning in the fleid setting.
b. Confer with the affiliate's administration, prior to registration for each semester,
..... ..CDncernlngthB~a6signmonh)fistudentsto'1IIeservltE!:' . . ...........
c, PrOVide the affiliate with a detailed schedule Including student name, date &
times of assignment, and level of student training.
d, Conduct administrative and educational activities of the EMS Program according to the
established policies of LES. These Include proVisions for students health; keeping records
of students' experiences, such as records of rotations, attendance. and proficiency; and
evaluation and counseling of students with regard to performance,
e, Guarantee that each student has a report of current: Immunizations and TB test
results. The report shall include immunization history for diphtheria/tetanus,
measles/mumps/rubella, and if applicable, HBV. TB tests results must be within one
year of program entry and must be repeated annually throughout the program.
f. Guarantee that each student and faCUlty member has professional liability
insurance coverage, Terms of coverage or copies of the polley are available at the LES
office.
g. Guarantee that each faculty member and student agrees to abide by the policies
and procedures as set forth by the affiliate and LES.
h. If a student sustains injury, sudden illness, or exposure to communicable disease
or bodily fluids occurs during performance of duties; said injury, illness, or exposure will
be handled according to LES and affiliate policy, The student Is responsible for any cost
of medical treatment.
AFFILIATE RESPONSIBILITIES:
The Calhoun County Emergency Medical Service agrees to:
a. Provide for EMS Program students, wlthollt compensation to the student,
assignments to the affiliate for purpose of field Internship experience, Provide and
assign preceptors for each student experience.
b. Provide overall control and supervision of patient care.
c. Pl'Ovide orientation of assigned EMT Program students.
d. Maintain a qualified staff, vehicles, and equipment as required by the Texas
Department of State Health Selvices,
e. Evaluate student field performance and communicate the results to the EMS
Program Clinical Coordinator.
PRECEPTORS;
The field preceptor is the person responSible for overseeing the student's activities during
an ambulance rotation. Preceptors must be certified to at least the level of certification the
student is currently seeking. Preceptors will be jointly approved and oriented by LES and
the aftlllate. The preceptor does not have to be present during basic, non-Invasive care,
but mu~t direct and witness any invasive procedure.Pr~cel'!or~ ar~~~I~ore~~Pc[)D~lb.tElf()r .
. ~evalllatlllg~fjtudcntellnlcal~pel'forl'l1am.:edrldrl1r.lGrtlllg to trie LES Program Clinical
Coordinator. A list of approved preceptors will be maintained by the affiliate.
SCHEDULING:
Date and time perimeters will be finalized prior to scheduling any rotations. If the affiliate
has or establishes any othel~ affiliations, assignments will be coordinated to avoid
duplication of schedules, Students will schedule rotations through the LES EMS Program's
Clinical Coordinator according to date/time perimeters set by the aftlllate, preceptor
availability, and their personal Schedule, lES will submit to the affiliate, a schedule
indicating the date, times, student name, and training level.
TERMS OF AGREEMENT:
This affiliation will be effective when all parties have signed this agreement. It will be
effective for a one year period beginning/ending 1/1/14-12/31/14; provided however, this
agreement may be terminated at any time for cause and/or violations of the terms herein.
Furthermore, either pcuty may terminate this agreement upon ninety (90) days written
notice to the other party. A new agreement may be initiated if major changes or revisions In
policies are considered necessary by LES or the affiliate.
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Date
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Chris Ramirez, Jr.
EMS Program Director
L1feSource Educational Services
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CERTIFICATE HOLD"R CANCELLATION
CCEMS SHOUI.D ANY OF nlE ABOVE DESCRIBED POLlcmS BE CANCELLED BEFORE
TH. EXPIRATION DATI; THEREOF, NOTICE WILL BE DELIVERED IN
Calhoun County EMS ACCORDANCE WITH tHE POLlCY PlmVISIONS.
705 County Road 101 ^UrH()I~IZeo RIiPMSf:NTATlVe
Port Lavaca, TX 77979 /~f:HI ~;1JIt
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ACORD 25 (2010105)
@>1988-2010 ACORD CORPDRATlON, All rights reserved.
The ACORD name and logo are registered marks of ACORD
INTERLOCAL AGREEMENT WITH THE PORT O'CONNOR IMPROVEMENT DISTRICT:
Passed on this Agenda Item.
INTERLOCAL AGREEMENT FOR SEADRIFT PIER BETWEEN CALHOUN COUNTY AND THE
CITY OF SEADRIFT AND AUTHORIZE COUNTY JUDGE TO SIGN:
Passed on this Agenda Item.
INMATE HEALTH CARE RESOLUTION AUTHORIZING THE COUNTY TO PAY INDIGENT
HEALTHCARE RATES TO MEDICAL PROVIDERS AND PHARMACIES FOR THE CARE OF
INMATES IN THE CUSTODY OF CALHOUN COUNTY:
A Motion was made by Commissioner Lyssy and Commissioner Finster to approve the Inmate
Healthcare Resolution authorizing the County to pay Indigent Healthcare rates to medical providers
and phanl1acies for the care of inmates in the custody of Calhoun County. Commissioners Galvan,
Lyssy, Fritsch, Finster and Jude Pfeifer all voted In favor.
CALHOUN COUNTY COMMISSIONERS COURT
Inmate Healthcare Resolution
A WRITTEN RESOLUTIION AUrnORIZING THE COUNTY TO PAY INDIGENT
HEALTHCARE RATES TO MEDICAL PROVIDERS AND PHARMACIES FOR THE CARE
OF INMATES IN THE CUSTODY OF CALHOUN COUNTY.
ON THIS fue 26 day of September
,2013 fue Calhoun County
Commissioner's Comt convened in regular session on said Court, at the Calhoun County
Courthouse in Port Lavaca, Texas with fue following members present:
County Judge
Conunissioner Precinct 1
Commissioner Precinct 2
Commissioner Precinct 3
Commissioner Precinct 4
Michael Pfeifer
Rogel' Galvan
Vern Lyssy
Neil Fritsch
Kenneth Finster
Among other proceedings, on motion of Commissioner T.y" oy
seconded by Commissioner Fritsch , duly put and ca1'l'ied, having found that
all prerequisites of law have been met, the following resolution was passed,
BE IT RESOLVED that pursuant to applicable law, the Commissioner's COUlt of
Calhoun County, Texas hereby resolves and authorizes that effective on January 1, 2014,
Calhoun County will only pay current indigent or Medicaid rates for all doctor's office calls,
hospital visits, medical and surgical procedures and diagnostic procedures (including lab and x-
ray) and dmgs provided to inmates who are in the custody of Calhoun County, and hereby
authorizes the sending of written notice by the Calhoun County Sheriff's Office to all healthcare
providers notifying them that Calhoun County will only pay current indigent or Medicaid rates
for all doctor visits, ER visits, hospital visits, medical 01' surgical procedures and diagnostic
procedmes (including lab and x--ray) and drugs provided to inmates who are in the custody of
Calhoun County.
Signed this the ~day of September
,2013.
(!)
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Kenneth Finster, County Commissioner
PASS ORDER APPROVING AND ADOPTING THE 2014 CALHOUN COUNTY aUDGET:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to Pass the
Order Approving and Adopting the 2014 Calhoun County Budget. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
ORDER
WHEREAS, Commissioners' Court of Calhoun County prepared a budget for
2014 to meet the needs of the citizens of our community; and
WHEREAS, Commissioners' COutt of Calhoun County has filed a copy of the
2014 budget with the Calhoun COtUlty Clerk's office as required by law.
NOW THEREFORE, IT IS HEREBY ORDERED by the
Commissioners' Court of Calhoun County that the 2014 bndget filed with the County
Clerk is hereby approved.
SIGNED AND SEALED THIS THE 26th DAY OF SEPTEMBER, 2013.
~icae~'--
Calhoun County Judge
U
VemLyssy, Co
Precinct #2
~w,~
I{enneth W. Finster, Commissioner
Precinct #4
By:
UUNv
in, Deputy
ATTEST:
Anita Fricke, Calhoun County Clerk
PASS ORDER SETTING 2013 TAX RATES, LEVYING TAXES FOR THE FISCAL AND
CALENDAR TAX YEAR 2013 FOR CALHOUN COUNTY, TEXAS, ADOPT THE GENERAL
FUND MAINTENANCE AND OPERATIONS TAX RATE AND DEBT TAX RATE FOR FISCAL
AND CALENDAR YEAR 2014:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to Pass the
Order Setting 2013 Tax Rates, Levying Taxes for the Fiscal and Calendar Tax 2013 for Calhoun
County, Texas, Adopt the General Fund Maintenance and Operations Tax Rate and Debt Tax Rate
for Fiscal and Calendar Year 2014. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted In favor.
ORDER
ADOPTING 2013 TAX RATE
It is hereby ORDERED by Calhoun County Commissioners' Court that the Tax Rate fOT
the year 2013 be set and adopted as follows:
Operations
Debt Service
Total Tax Rate
$0.4576
$0.0324
$0.4900
This Tax Rate will raise More Taxes for Maintenance and Operations than last year's Tax
Rate
The Tax Rate will Raise More Taxes for Maintenance and Operations on a $100,000
Horne by approximately $_3.40
This Tax Rate will raise Less Taxes for Debt Service than last year's Tax Rate
The Tax Rate will Raise Less Taxes for Debt Service on a $100,000 Home by
approximately $ 3.40
Adopted this the 26th day of September, 2013.
, ?;[}~
e E. Fritsch, Commissioner
PI' cinct 113
ATTEST:
Anita Fricke, County Clerk
f(\~
in, Deputy
Micha DID'
Calhoun County udge
fJ~~/
Vem Lyssy, Com issl er
Precinct #2
L.d U/. df~
Kem1eth W. Finster, Commissioner
Precinct #4
'---......
ENGAGEMENT OF RUTLEDGE CRAIN & COMPANY, PC CERTIFIED PUBLIC
ACCOUNTANTS, TO PERFORM THE AUDIT OF THE COUNTY'S FINANCIAL STATEMENTS
FOR THE YEAR ENDING DECEMBER 31, 2013 AT AN ESTIMATED FEE OF $43,200 AND
AUTHORIZE THE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve the
engagement of Rutledge Crain & Company, PC Certified Public Accountants, to perform the audit of
the County's Financial Statements for the year ending December 31, 2013 at an estimated fee of
$43,200 and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
RUTLEDGE CRAIN & COMPANY, PC
CERTIFIED PUBLIC ACCOUNTANTS
2401 Garden Park coun. Suile B
Arlington. Texas 76013
August 31, 2013
Calhoun County, Texas
c/o Ms. Cindy Mueller, County Auditor
202 S. Ann Street, Suite B
POlt Lavaca, TX 77979
We are pleased to confirm our understanding of the services we are to provide Calhoun County, Texas'
(the "County") for the year ended December 31, 2013, We will audit the financial statements of the
govemmental activities, each major fund, and the aggregate remaining fund information, including the
related notes to the financial statements, which collectively comprise the basic financial statements, of
the County as of and for the year ended December 31, 2013. Accounting standards generally accepted in
the United States of America provide for .certain required supplementary infOlmation (RSI), such as
management's discussion and analysis (MD&A), to supplement the County's basic financial statements.
Such infOlmation, although not a part of the basic financial statements, is reqnh:ed by the Governmental
Accotmting Standards Board who considers it to be an essential part of financial repOlting for placing
the basic financial statements in an appropriate operational, economic, or historical context. As palt of
our engagement, we will apply celtain limited procedures to the County's RSI in accordance with
auditing standards generally accepted in the United States of America. These limited procednres will
consist of inquiries of management regarding the methods of preparing the information and comparing
the information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We will
not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance. The following
RSI is required by generally accepted accounting principles and will be subjected to celtain limited
procedures, but will not be audited
1. Management's Discussion and Analysis,
2. Budgetary Schedules Presented as Required Supplementary InfOlmation,
3. Notes to RSI,
4. GASB Required Supplementary Pension Information, and
We have also been engaged to report on supplementary infOlmation other than RSI, that accompanies
the County's financial statements. We will subject the following supplementary hlformation to the
auditing procedures applied in our audit of the financial statements and certain additional procedures,
including comparing and reconciling such infol1nation directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the United States of
America and will provide an opinion on it in relation to the financial statements as a whole:
Malro (817) 26S-9989
Members:
AmerIcan Inslilute of Certlfled Publfc Accountants
Texas Society 01 COftlfled Public Aocounlants
Fax (817) 861-962:)
Calhoun County, Texas
August 31, 2013
Page 2
1. Combining and Individual FlUld Statements and Schedules Presented As Other Supplementary
Infollnation.
Audit Objectives
'I1le objective of our audit is the expression of opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with U.S. generally accepted accounting
principles and to rep01t on the fairness of the supplementary information refel1'ed to in the second
paragraph when considered in relation to the financial statements as a whole. The objective also inclndes
repolting on-
. Internal control related to the financial statements and compliance with the provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a material effect
on the financial statements in accordance with Government Auditing Standards.
. Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance
with laws, regulations, and the provisions of contracts 01' grant agreements that could have a direct
and material effect on each major program in accordance with the Single Audit Act Amendments of
1996 and OMS Circular A-133,Audits of States, Local Government.~, and Non-Profit Organizations.
The Government Auditing Standards rep01t on internal control over financial reporting and on
compliance and other matters will include a paragraph that states that the purpose of the repOlt is solely
to (1) describe the scope of testing of internal control and compliance and the results of that testing, and
not to provide an opinion on the effectiveness of the entity's intemal control or on compliance, and (2)
that the rep01t is an integral pmt of an audit performed in accordance with Government Auditing
Standards in considering the entity's internal control and compliance. The OMB Circular A-133 repOlt
on intemal control over complimlce will include a paragraph that states that the purpose of the report on
internal control over compliance is solely to describe the scope of testing of internal control over
compliance and the results of that testing based on the requirements of OMB Circular A-133. Both
reports will state that the repOlt is not suitable for mlY other purpose,
Our audit will be conducted in accordance with auditing standards generally accepted in the United
States of America; the standards for financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and
the provisions of OMB Circular A-133, mld will include tests of accounting records, a detennination of
major program(s) in accordance with OMB Circular A- 133, and other procedures we consider necessary
to enable us to express such opinions mld to render the required reports. We cannot provide aSSlU'ance
that lUl1llodified opinions will be expressed. Circumstances may arise in which it is necessary for us to
modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions on the
finmlcial statements 01' the Single Audit complimlce opinions are other than ul111lodified, we will discuss
the reasons with you in advance. If, for any reason, we are lUlable to complete the audit or are unable to
form or have not formed opinions, we may decline to express opinions or to issue a report as a result of
this engagement.
Calhoun COlmty, Texas
August 31, 2013
Page 3
Management Responsibilities
Management is responsible for the basic financial statements, schedule of expenditures of federal
awards, and all accompanying lllformation as well as all representations contained therein, Management
is also responsible for identifying all federal awards received and understanding and complying with the
compliance requirements, and for preparation of the schedule of expenditures of federal awards in
accordance with the requirements of OMB Circular A-133, As part of the audit, we will assist with
preparation of your financial statements, schedule of expenditures of fcdcral awards, related notes,
adjusting journal entries, adjustment from cash basis to GAAP basis, reconciliations of taxes and fines
receivable, and major additions to capital assets. These nonaudit serviccs do not constitute an audit
under Government Auditing Standards and such services will not be conducted in accordancc with
Government Auditing Standards. You will be required to acknowledge in the written representation
letter our assistance with preparation of the financiai statements and schedule of expenditures of federal
awards and that you have reviewed and approved the financial statements, schedule of expenditures of
federal awal'ds, and related notes prior to their issuance and have accepted responsibility for them. You
agree to assc]me all management responsibilities for any nOllaudit services we provide; oversee the
services by designating an individual, preferably from senior management, who possesses suitable skill,
knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility
for them.
Management is responsible for establishing and maintaining effective internal controls, including
internal controls over compliance, and for evaluating and monitoring ongoing activities, to help ensure
that appropriate goals and objectives are met, following laws and regulations, and ensuring that there is
reasonable assurance that govemment programs are administered in compliance with compliance
requirements. Management is also responsible for implementing systems designed to achieve
compliance with applicable laws, regulations, contracts, and grant agreements. Yon are also responsible
for the selection and application of accounting principles; for the preparation and fair presentation of the
financial statements in conformity with U.S. generally accepted accounting principles; and for
compliance with applicable laws and regulations and the provisions of contracts and grant agrcemcnts.
Management is also responsible tor making all financial records and related infOlmation available to us
and for ensuring that management is reliable and financial information is reliable and properly recorded.
You are also responsible for providing us with (1) access to all information of which you are aware that
is relevant to the preparation and fail' presentation of the financial statements, (2) additional information
that we may request for the purpose of the audit, and (3) unrestricted access to persons within the
government from whom we detelmine it necessmy to obtain audit evidence.
Yom responsibilities also include identifying significant vendor relationships in which the vendor has
responsibility for program compliance and for the accuracy and completeness of that infonnation. Yom
responsibilities includc adjusting the financial statements to con'ect material misstatements and
confirming to us in the mitten representation letter that the effects of any uncorrected misstatements
aggregated by us dming the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financiai statements taken as a whole.
Yon m'e responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud affecting the government involving (1)
Calhoun County, Texas
August 31, 2013
Page 4
mauagement, (2) employees who have significant roles in internal control, and (3) others where the
fraud could have a material effect on the tinancial statements. Your responsibilities include informing us
of YOlll' knowledge of any allegations of fraud 01' suspected fraud affecting the government received in
communications from employees, former employees, grantors, regulators, or others. In addition, you are
responsible for identifying and ensuring that the entity complies with applicable laws, regulations,
contracts, agreements, and grants. Management is also responsible for taking timely and appropriate
steps to remedy fraud and noncompliance with provision of laws, regulations, contracts, and grant
agreements, or abuse that we report.
You are responsible for preparation of the schedule of expenditures of federal awards in eonfOlmity with
OMB Circular A-133. You agree to include oU1'1'eport on the schedule of expenditures offederal awards
in any document that contains and indicates that we have reported on the schedule of expenditures of
federal awards, You also agree to include the audited financial statements with any presentation of the
schedule of expenditures of federal awards that includes our report thereon OR malce the audited
financial statements readily available to intended users of the schedule of expenditures offederal awards
no later than the date the schedule of expenditures of federal awards is issued with our report thereon,
Your responsibilities include acknowledging to us in the written representation letter that (1) you arc
responsible for presentation of the schedule of expenditures of federal awards in accordance with OMB
Circular A-133; (2) that you believe the schedule of expenditures of federal awards, including its fOlm
and content, is fairly presented in accordance with OMB Circular A-133; (3) that the methods of
measurement or presentation have not changed from those used in the prior period (01', if they have
changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or
intelpretations underlying the meaSll1'ement or presentation of the schedule of expenditures of federal
awards.
You are also responsible for the preparation of the other supplementary information, which we have
been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree
to include our report on the supplementary information in any document that contains and indicates that
we have repOlted on the supplementary information. You also agree to include the audited financial
statements with any presentation of the supplementalY information that includes our repOlt thereon OR
make the audited financial statements readily available to users of the supplementary infOlwation no
later than the date the supplementary information is issued with our report thereon. Your responsibilities
include acknowledging to us in the written representation letter that (1) you are responsible for
presentation of the supplementary information in accordance with GAAP; (2) that you believe the
supplementary information, including its form and content, is fairly presented in accordance with
GAAP; (3) that the methods of measurement 01' presentation have not changed from those used in the
prior period (01', if they have changed, the reasons for such changes); and (4) you have disclosed to us
any significant assumptions or interpretations underlying the meaSUl'ement 01' presentation of the
supplementary infOlwation.
Management is responsible tor establishing and maintaining a process for tracking the status of audit
findings and recommendations. Management is also responsible for identifying for us previous financial
audits, attestation engagements, performance audits, or other studies related to the objectives discussed
in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective
actions taken to address significant findings and recommendations resulting from those audits,
attestation engagements, performance audits, or studies. You are also responsible for providing
Calhoun COlmty, Texas
August 31, 2013
Page 5
management's views on Olll' current fmdings, conclusions, and recommendations, as well as your
planned corrective actions, for the report, and for the timing and fOlmat for providing that information.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amOlUlts and disclosures in the
financial statements; therefore, our a11dit will involve judgment about the number of transactions to be
examined and the areas to be tested, An audit also includes evaluating the appropriateness of accounting
policies used and the reasonableness of significant accounting estimates made by management, as well
as evaluating the overall presentation of the financial statements. We will plan and perfonn the audit to
obtain reasonable rather than absolute assurance about whether the financial statements are fi'ee of
material misstatement, whether from (1) errors, (2) fi'audulent financial reporting, (3) misappropriation
of assets, or (4) violations of laws or goverlilllental regulations that are attributable to the entity 01' to
acts by management or employees acting on behalf of the entity. Because the determination of abuse is
subjective, Govemment Auditing Standards do not expect auditors to provide reasonable asslIl'ance of
detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal
control, and because we will not perform a detailed examination of all transactions, dlere is a risk that
material misstatements or noncompliance may exist and not be detected by us, even though the audit is
properly planned and perfonned in accordance with U.S. generally accepted auditing standards and
Govemment Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements
or violations of laws or governmental regulations that do not have a direct and material effect on the
financial statements or major programs. However, we will inf01m the appropriate level of management
of any material errors or any fl'audulent financial reporting or misappropriation of assets that come to
our attention. We will also inform the appropriate level of management of any violations of laws or
governmental regulations that come to our attention, unless clearly inconsequential, and of any material
abuse that comes to Oill' attention. We will include such matters in the reports requi1'ed for a Single
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to
any later periods for which we are not engaged as auditors.
Our procedures will include tests of docmnentary evidence supporting the transactions recorded in the
accollllts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, funding
SOill'ces, creditors, and financial institutions. We will request written representations from your attomeys
as pmt of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our
audit, we will require celtain written representations from you about your responsibilities for the
financial statements; schedule of expenditures of federal awm'ds; federal award programs; compliance
with laws, regulations, contracts, and grant agrecments; and other responsibilities required by generally
accepted auditing standards
Andit Procedures-Internal Control
Our audit will include obtaining an understanding of the entity and its environnlent, including intel1lal
control, sufficient to assess the risks of matel'ialmisstatement of the financial statements and to design
Calhoun COWlty, Texas
August 31, 2013
Page 6
the nature, timing, and extent of furthcr audit procedures. Tests of controls may be performed to test the
effectiveness of celtain controls that we consider relevant to preventing and detecting enol'S and fl'aud
that are material to the financial statements and to preventing and detecting misstatements resulting from
illegal acts and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if perfolmed, will be less in scope than would be necessalY to render an opinion
on internal control and, accordingly, no opinion will be expressed in our repOlt on intemal control issued
pursuant to Government Auditing Standard~,
As required by OMB Circulill' A-133, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting
material noncompliance with compliance requirements applicable to each m1\ior federal award program.
However, our tests will be less in scope than would be necessary to render an opinion on those controls
and, accordingly, no opinion will bc cxpressed in om repOlt on intemal control issued pursuant to OMB
Circular A-133.
An audit is not designed to provide assurance on intemal control or to identify significant deficiencies 01'
material weaknesscs. However, during the audit, we will communicate to management and those
charged with govemance internal control related matters that are required to be communicated under
AICP A professional standill'ds, Government Auditing Standards, and OMB Circular A-133.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the County's compliance with provisions of applicable laws,
regulations, contracts, and agreements, including grant agreements. However, the objective of those
procedures will not be to provide an opinion on overall compliance and we will not express such an
opinion in our repOlt on compliance issued pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance
about whether the auditee has complied with applicable laws and regulations and the provisions of
contracts and grant agreements applicable to major programs. Our procedures will consist of tests of
transactions and other applicable procedures described in the OMB Circular A-133 Compliance
Supplement for the types of compliance requirements that could have a direct and material effect on each
of the County's major programs. The purpose of these procedures will be to express an opinion on the
County's compliance with requirements applicable to each of its major programs in our report on
compliance issued p\lrsuant to OMB Circular A-133.
Engagement Administmtion, Fees, and Other
We understand that your employees will prepare all cash, accowlts receivable, or other confilmations we
request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection
Forlll that sun1lllill'izes om audit findiugs. It is management's responsibility to submit the repOlting
package (including financial statements, schedule of expenditures of federal awards, summary schedule
of prior audit findings, auditors' repOlts, and cOlTective action plan) along with the Data Collection
Calh011ll County, Texas
August 31, 2013
Page 7
Form to the federal audit clearinghouse, We will coordinate with you the electronic submission and
cCltification. If applicable, we will provide copies of our report for you to include with the reporting
package you will submit to pass-through entities, The Data Collection Form and the repOlting package
must be submitted within the earlier of 30 days after receipt of the auditors' repOlts 01' nine months after
the end of the audit period, 11nless a longer period is agrecd to in advancc by the cognizant 01' oversight
agency for audits.
We will provide copies of our reports to the County; however, management is responsible for
distribution of the reports and the financial statements. Unless restricted by law 01' regulation, 01'
containing privileged and confidential information, copies of our repOlts are to be made available for
public inspection.
The audit documentation for this engagement is the property of Rutledge Crain and Company, PC and
constitutes confidential information. However, pursuant to authority given by law 01' regulation, we may
be requested to make celtain audit doclUnentation available to the County 01' its designee, a federal
agency providing direct 01' indirect funding, or the U.S. Government Accountability Office for purposes
of a quality review of the audit, to resolve audit findings, 01' to cany out oversight responsibilities. We
willnotity you of any such request. If requested, access to such audit doclUuentation will be provided
under the supervision of Rutledge Crain & Company, PC personnel. Furthennore, upon request, we may
provide copies of selected audit documentation to the aforementioned parties. These patties may intend,
01' decide, to distribute the copies 01' information contained therein to others, including other
goverl111lental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the
report release date, If we are aware that a federal awat'ding agency, pass-tln'ough entity, 01' auditee is
contesting an audit finding, we will contact the patty(ies) contesting the audit finding for guidance prior
to destroying the audit documentation.
We expect to begin our audit on approximately March 31, 2014 and to issue our reports no later than
June 30, 2014, Chris Rutledge is the engagement shareholder and is responsible for supervising the
engagement and signing the repOlts or authorizing another individual to sign them. Our fee for these
services will be at our standard hourly rates including out-of-pocket costs (such as repOlt reproduction,
word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee,
including expenses, will not exceed $39,650 plus an additional $3,550, for performance of a single
audit. Our standat'd hourly rates vary according to the degree of responsibility involved and the
experience level of the persOlmel assigned to your audit. Our invoices for these fees will be rendered
each month as work progresses and are payable on presentation. In accordance with our film policies,
work may be suspended if your accolUlt becomes 30 days 01' more overdue atld may not be resumed 1mtil
your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will
be deemed to have been completed upon written notification of tennination, even if we have not
completed our repOlt(s). You will be obligated to compensate us for all time expended and to reimburse
us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated
cooperation from your personnel and the assumption that unexpected circumstatlces will not be
encolUltered during the audit. If significant additional time is necessary, we will discuss it with you atld
an'ive at a new fee estimate before we incur the additional costs.
Calhoun County, Texas
August 31,2013
Page 8
Government Auditing Standards require that we provide you with a copy of our most recent external
peer review repOlt, and any subsequent peer review reports received during the period of the contract
when requested by you. Accordingly, our 2010 peer review report accompanies this letter.
We appreciate the opportunity to be of service to Calhoun County, Texas and believe this letter
accurately summarizes the significant telIDS of our engagement. If you have any questions, please let us
know. If you agree with the tenns of our engagement as described in this letter, please sign the enclosed
copy and return it to us.
0JtfJ~~t ~~) ,/~
Rutledge Crain & Company, PC
RESPONSE:
This letter correctly sets forth the understanding of Calholill County, Texas.
By:plub~ ~fIf
Title: C~ ~
Date: 1'.-'). 7~ P
Calhoun County, Texas
August 31, 2013
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GERALD D. :-IF.LSON,.P.C.
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J nE.\'c mVtcwcd the: "y!:ccnl fir qua 'icy \lontrQf rr.1I' m~ n.<::r;l;\lJntin,8 ~nd ~Illdit iAB pl'(\ctk~- of Rutledge
ClLIin & Company, PC (11m Jrrm) in offoot for clto >>"Vl.r ;mdcd $r:pte.mbm' 30. 2i1l (I. .M)' ]1~cr
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opinl(\Q M tile dc..'l:lgn ot'1h~ ~fem (\f qll.:.liI:y <<tntroI l\tld Ihe tirm', ot;:olt1.l)lltlllce riJtrewlth bared
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Page 9
SHERIFF'S OFFICE CIVIL FEE UPDATE FOR 2014:
Commissioner Galvan feels we should keep the fees the same as 2013. A Motion was made by
Commissioner Fritsch, the motion died for lack of a second,
DECLARE LIGHTS AND LIGHT POLES ON CCISD PROPERTY AT VIRGINIA AND NEWLIN
STREETS TO BE SURPLUS PROPERTY AND AUTHORIZE THE TRANSFER OF SAID
PROPERTY TO CCISD PURSUANT TO TEXAS LOCAL GOVERNMENT CODE !i263.152
(A)(4):
A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to declare
lights and light poles on CCISD Property at Virginia and Newlin Streets to be surplus property and
authorize the transfer of said property to CCISD pursuant to Texas Local Government Code
g263.152 (A)(4). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
PUBLIC HEARING ON THE MATTER OF AMENDING THE 2013 CALHOUN COUNTY
BUDGET:
Judge Pfeifer opened the Public Hearing regarding amending the 2013 Calhoun County Budget at
10:30 a.m. Candice Faltesek read the budget amendments. There were no public comments.
Judge Pfeifer closed the Public Hearing at 10:38 a.m.
AMEND THE 2013 CALHOUN COUNTY BUDGET:
A Motion was made by Commissioner Galvan and seconded by Commissioner Frisch to amend the
2013 Calhoun County Budget. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
voted in favor.
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COUNTY OF CALHOUN
SHERIFF GEORGE ALEMAN
211 SOUTH ANN STREET
PORT LAVACA, TEXAS 77979
--
{!onuniitEd to (!ommunity d1kEd,
Memo To; Mike Pfeifer, County Judge
Roger Galvan, Commissioner Pet #1
Vern Lyssey, Commissioner Pct#2
Neil Fritsch, Commissioner Pet #3
Kenneth Finster, Commissioner Pet #4
Subject:
Date:
Public Hearing
To Be Determined
This letter is to inform you at the public hearing to be held on Cj J "J(tJ . /3
I will be requesting the proceeds from the August 2013 Sheriff's Office vehicle
auction in the amount of $17,407.42 to be transferred to the 2013 Sheriff's Office
Budget.
!J~~
George Aleman
Calhoun County Sheriff
Main Office (361) 553-4646
Facsimile (361) 553-4668
CALHOUN SHERIFF'S VEHICLE
AUCTION 8/15/2013
ABANDONED VEHICLES
1997 FORD VAN $1,050.00
1994 CHEVROLET VAN $500,00
1995 CHEVROLET VAN $600.00
2002 DODGE RAM $1,100.00
2001 JAYCO TRAVEL TRAILER $3,100.00
TOTAL $6,350.00 $6,350.00
PUBLICATIONS -$101.08
$6,248.92
FORFEITED VEHICLES
2006 CHEVROLET IMPALA $2,100.00
TOTAL $2,100.00 $2,100.00
PUBLICATIONS -$20.22
$2,079.78
40% DA -$831.91
60% FORF ACCT $1,247.87
COUNTY OWNED
2009 CROWN VICTORIA $700.00
2007 FORD EXPEDITION $2,300.00
2006 CROWN VICTORIA $500.00
2009 DODGE 1500 PU $3,100.00
2003 DODGE DAKOTJ\ $1,900.00
1990 INTERNATIONAL BUS $1,100.00
2007 FORD EXPEDITION $1,700.00
TOTAL $11,300.00 $11,300.00
PUBLICATIONS -$141.50
$11,158.50
PAYOUT AMOUNTS
DISTRICT A1TY
FORFEITURE ACCT
CALHOUN COUNTY
$831.91
$1,247.87
$17,407.42
Aug, 19. 2013 10:42AM por!
AllANDON'D V'H'CU5
1991 FORO VAN
1994 CHWROLETVAN '
1995 CHEVIIOLETVAN
2002 DODGE RAM
2001 JAYCO TRAVEL TIIAILtR
TOTA!
FORFEITED VEHICLES
.
2006 CHEVROLfT IMPALA
TOTAL
.
COUNTY OWNED
2009 CROWN VICTORIA
2007 FORD EXPEDITION
2006 CROWN VictORIA
2009 DODGE 1500 PlJ
2003 DODGE OAKOT1\
1990 INTERNATIONAL 8US
2007 FORI> EXPEDITION
TOTAl
..--.------.__..._-_....-...._.'....--...~
lavaca sherrils aepl
CALHOUN SHERIFF'S VEHICLE
AUCTION a/15/2013
No. 6111 P. 1
~JJuJ\J:, R.t P*~
F~O[3AU~OIL '
~ \Q,/""51).OO"'\5^=i~
J<4~o- ~q'1-:l.()lS'q-qq,q
$1,050.00
$500.00
$600.00
$1,100.00
$3,100.00
$6,350.00 $6,350.00
PUBLICATIONS -$101.08
c&z48,92'=>,$u ~~..cl s" 1/ I
~:J-^~~
$2,100.00 5"b s- D(,,2'1::> J " IN lb4t\ 4'5
$2,100.00 $2,100.00
PUBLICATIONS -$20.22
$2,079.78
40% DA -$831.91
60%FORF'ACcr $1,247.87
$700.00 5 ip '5- olo~:). I 'I \ N - , \ OSq <1
$2,300.00 5(o'5-0<0~ \ J \f \ N - \o'lQ3 ~
$500.00 I5fo5 -tB\?:3'f \f I N -(;)..In \ ~ lo
$3,100.00 5lD6 -r:::k>7:/.01 V I I\.k71o Is'1'1
$1,900.00Sro'::J-Olo~{1 \JIN- d-q~,O'1
$1,100.005[,,5"_0'58\1 \j IN- 'cl..3D85'"
$1,700.005105 -()Io&OJ VlfIJ-lol'140
$11.300.00 $11,300.00
PUBLICATIONS -$141.50 , I
Q:\I,158,5.v~~~ 'S.O '
'.. ~~
'S,o. PAYOUTAMOUNTS-D~R.. 1'b3o-qqq.-;)O'ltJ9
"-,
$831,91
$1,247.87
$17.407.42 (iu..n:, D.Il.., s '\
:~V'>
t~Gj,l5D,OO :...
~~.\if.o/~ d--~-CL;.;-~~~~~~+='
\,~~~.:lt!)\~~- ~
JI.. \ DISTRICT Am
"* d.. FORFEITURE ACCT -'S.o,
1j,:3 CA~HOUN COUN1Y- ~,fi.WJ.
#~p~
.~~t>\It~
~H~,~, d-,ld1o-OO1-45Dloo
.It ;;;(-SO~~ ~l($loo-00\-45!)b
1l3.t-~F (~\)'I'..)IDdJ-OOI-44-\
D\:> GF u.o-Ql.tT\I\ ') lDOO~5~o--Dt
PH
BUDGET AMENDMENT REQUEST
To: Calhoun County Commissiners' Court
From: Sheriff
(Department making this request)
Date: 08/19/13
I request an amendment to the 2013 budget for the foliowing line items in my department:
(year)
GL Account #
760- 53430
Account Name
LAW ENFORCEMENT
SUPPLIES
Net change in total budget for this
department is:
Amendment Amount
Reason
To budget $11,159 proceeds
from auction of county vehicles
(Sheriff Auction 8/15/13)
$
$ 11,159.00
$
$
$
$
$
$
$
$
$11,159
I understand that my budget cannot be amended as ~ted until Commissioners' Court approval
is obtained. /) /}
- ~~
Signature of Official/Department Head:
Date of Commissioners' Court approval:
Date posted to General Ledger Account (s)
PH
BUDGET AMENDMENT REQUEST
To: Calhoun County Commissiners' Court
From: Sheriff
(Department making this request)
Date; 08/19/13
I request an amendment to the 2013 budget for the following line items in my department:
(year)
GL Account #
760- 53020
Account Name
GENERAL OFFICE
SUPPLIES
Net change in total budget for this
department is:
Amendment Amount
Reason
To budget $6,249 proceeds
from auction of abandoned
vehicles per Transportation
Code Section 683,015(d)
$
$ 6249.00
$
$
$
$
$
$
$
$
$ 6,249
I oode"'M' jh,j my bm,"" oarntoj be ,m"""" " "Jj"" 00'" C~m."o",rn' Co", ,""",,,
is obtained. ~
Signature of Official/Department Head; ~
Date of Commissioners' Court approval:
Date posted to General Ledger Account (s)
COUNTY REPORTS:
The County Clerk, The Extension Service and JP #1 and JP #2 all presented their monthly reports
for the month of August 2013 and after reading and verifying same, a Motion was made by
Judge Pfeifer and seconded by Commissioner Fritsch to accept said reports as presented.
Commissioners Galvan, Lyssy, Fritsch Finster and Judge Pfeifer all voted in favor.
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION
OFFICE FUND - AUGUST 2013
CIVIL FUNDS
Countv Fees
County Clerk's Fees
Recording
Probate
Civil
Total County Clerk's Fees
Judge's Fees
Probate
Civil
Total Judge's Fees
Probate Fees (Eduoatlon Fees)
Sheriffs Fees
Jmy Fees
Law Library Fees
Beer Licenses
Appellale Fund (TGC)
Court Reporter Fees
Clvillndfgent Fees
Record Management Fees (County Clerk)
Record Managemenl Fees (County)
securlly Fees (County)
Bond Forfeitures
Subtotal County Fees
$12,475.15
80.00
320,00
$12,875.15
28,00
0.00
28.00
10.00
150.00
0.00
350.00
0.00
50.00
150.00
100.00
1,925.00
60.00
461.00
0.00
$16,159.15
Slate Fees
Judicial Funds (CV$656.00. PR$164.00)
Marriage License Fees
Birth Certlflcate Fees
Total state Fees
SUBTOTAL
Overpml of Filing Fees to be Refunded by Co. Clk.
TOTAL CIVIL FUNDS COLLECTED
820.00
372.50
156.60
1,349.10
$17,508.25
0.00
$17,608.25
CRIMINAL FUNDS
Total Criminal Court Cosls & Fines & Pre-Trlat Dlveralon
TOTAL FUNDS RECEIVED (As per ACS Report)
Bank Interest Earned
$2,800.88
Leas Refunds for overpayment of Filing Fees
Plus Re-Deposlt of NSF Checks (Not recorded In ACS)
Less NSF Checks (Nol recorded In ACS)
TOTAL FUNDS RECEIVED $20.309.13
ADJUSTED FUNDS RECEIVED $20,309.13
Co. Clerk Check
AMOUNT DUE COUNTY TREASURER 1$20,309.131
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION (con't)
OFFICE FUND - AUGUST 2013
DISBURSEMENTS
QM
Pavable To
Desor!l)!ion
TOTAL DISBURSEMENTS
CASH ON HAND OFFICE FUND
Beginning Book Balance
Funds Received
Disbursements
Plus Redeposit of NSF Checks
Less NSF Checks
Ending Book Balance
BANK RECONCILIATION OFFICE FUND
Ending Bank Balance
Outstanding Deposltsu
Outstanding Checksu
Plus Other Items"'*
Less Other Items".
Reconciled Bank Balance
$0.00
8mQYnt
$0.00
$0.00
$0.00
$0.00
,,_...._...._...._.._...._...._...._...._.._..._...._..~_...._...._..._.._..._....--..-....-..............-....-
CASH ON HAND, TRUST FUND
Beginning Book Balance
Funds Received
Disbursements
Ending Book Balance
BANK RECONCILIATION TRUST FUND
Ending Bank Balance
Outstanding DeposltsH
Outstanding Checksu
Reconciled Bank Balance
$23,305.57
$23.305.57
"""'See Attached
/~
{(~;r~
-1;.
V /U. t--kA-J
SUBMITTED BY: Anita Fricke. County Clerk
!JUfd~ rP. it~er, County Judge
$23.305.57
0.00
0.00
$23,305.57
. TEXAS A&M
.JtGRILlfE
EXTENSION
Calhoun County Extension Office
August 2013 Report to Commissioner's Court
August 5'" - State 4-H Recordbook Judging
Charles traveled to Victoria to help assist in judging the State Recordbook Contest. The agent
served as part of a committee to place and rank the Personal Development Category. Assisting
with cOlmnittees such as these helps teach best practices when compiling Recordbooks. This
inf01mation can be brought back to better serve Calhoun County 4-H families.
August 5tll - Cooking witlt Seafood "Wltere's tlte Beef'
Charles served as the key speaker for the August edition of the Cooking with Seafood "Surf and
Turf' edition. The agent presented a slideshow that discussed Beef Grading, Types of Beef
Steaks, and how to select the best steaks. The event was well attended and well received with the
public.
August 12''' -Hog Clinic 2
Charles facilitated a Hog Clinic on August 1 ih in the Ag Bldg for families showing swine
projects in the Cotlllty fair. Peter McGuill, the CEA AglNR in Victoria Co. discussed feeding
strategies, showmanship, and daily care to arm the families with the best information for a
positive project experience.
August 13'" - Junior Livestock Committee Meeting
The agent met with the Jr. Livestock Committee to discuss the upcoming Jr. Livestock Show.
Topics discussed were project numbers, pen space, as well as the Fair Workday and Progress
Show.
August 15"' - Council Officer Meeting
Charles met with the Calhoun County Officer team to plan for the 2013-2014 4-H year. This
group has a lot of youth, but also exhibit a high degree of leadership. We discussed the yearly
budget, appearances, professionalism, and expectations, This is a great group of kids who I
believe will accomplish great things.
August 1111 - Kickoff Party
The annual4-H kickoff party was held at the baseball park in Seadrift this year. The kids
gathered for great food and fellowship. They enjoyed hot dogs, frito pie, snow cones and more.
They engaged in a little friendly competition of kickball as well.
August 19''' - Club Mallager Meeting
Charles met with the 4-H club managers to discuss the 2013-2014 4-H year. 4-H updates were
covered, as were club manager responsibilities. A large thank you was also sent out to the club
managers for everything they do.
August 2tj!' - Sheep and Goat Pl'ogl'ess SholV
The Sheep and Goat progress show was held on August 20th with many of the exhibitors
showing up to learn how to exhibit then' projects with more finesse and ability. There was a
significantly large tUl110ut for this progress show and the kids did a wonderful job working with
their projects.
August 219/ - Roastel' Pick-Up
Charles and Ryan traveled to the Poultry Farm in College Station to pick up the CCF Roasters.
The roasters were wing banded this year to help keep track of the birds within the county. Over
20 pens 01' roasters were distributed to the exhibitors throughout the county,
August 24111 - Club OfficeI' Trainiflg
Charles and the 4. H agent held a County Officer Training event together in Port Lavaca. Over 40
kids showed up to learn about leadership, parliamentary procedure, communication, and team
work. They will take what they have learned through this program and use it to strengthen their
clubs,
Upcominq Events
9/3 - Livestock Judging Meeting
9/4-9/5 - Program Planning Conference
9/9 Cooking With Seafood
9/10 RabbitTag-ln
9/11 - United Way Pacesetter Kickoff Luncheon
9/11 - Jr. Livestock Committee Meeting
9/12 - POC Elementary Open House
9/14 - Fair Workday and Progress Show
9/15 - Rabbit Clinic 1
9/16 - Clothing and Textiles Meeting
9f17 - Rabbit Clinic 2
9f21 - Washington Co Livestock Judging Contest
9f22 - Archery Meeting
9f23 - Council Meeting
9f24 - CBC Meeting
9f28 - Colorado Co Livestock Judging Contest
Travel
In County
Errands - 15mi
Project Visits - 20 mi
Out of County
New Braunfels - Record Book Trip - 320 mi
College Station - Roaster Pick-Up - 400 mi
Personal Vehicle
Seadrift, TX - Kickoff Party - 32 mi
Victoria, TX - Record Book Judging - 60 mi
Total Miles Driven 847 miles
Contacts
Site -152
Telephone - 75
Emails - 372
Total- 1,274 Contacts
/1 A
~L~'
Charles Seely
CEA 4-H and Youth Development
Calhoun County
Mail - 250
Media - 425
ADM 2.6
Reprint - 2.81
D-843
EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT
Miles traveled: l.l37,5
Selected maioI' activities since last report
Angust I: Summer Family Fun Fishing Night was held for the 3,d year but moved fi'om
the Indianola Fishing Marina to the City Park in Point ComfOlt. Over 40 people attended
the affair to fish and enjoy the evening, Cummins and her volunteers help the families
learn abont casting, rigging and baiting hooks, identifYing the species caught, and
releasing the fish back into the bay.
August 3: This was the fifth year for Cummins to provide au educational component to the Hardhead Derby youth
fishing toumament. Setting up a saltwater aquarium near the weigh station, she keeps the first of each live species
caught in the tank. The display allows tbe public to see the diversity of marine life that exists in Lavaca Bay and is a
springboard for mauy discussions throughout the m01'lling's event. Questions and answers covel' a wide varied of
topics including fish identification, water quality, fresh water inflows, rules and regulations, sustainable fisheries,
cooking tips, etc. Over 300 youth registered and fished in the tournament and an estimated 500 were in attendance at
the event.
August 5: Cooking with Seafood continued this month with a presentation on beef
given by Charles Seely, CEA-4H. Cummins was assisted in the food preparation
and cooking by Ryan Damborsky, CEA-AG. Twenty-five people, including a
reporter fi'om the Port Lavaca Wave, enjoyed leaming about and tasting prime,
choice, and select beef.
August 6: Cummins spoke at the County's Lunch-n-Learn program about the importance ofHUt'ricane awareness and
passcd out the new Texas Sea Gran/Texas General Land Office publication: Texas Homeowner's Handbook to
Prepare for Coastal Natural Hazards. Twenty-eight county employees were in attendance.
August 7: Hurricane awareness and preparedness presentation was given to nineteen teachers and staff during in-
service at Our Lady of lhe Gulf Catholic School. The new Coastal Homeowner books were passed out with other
Extension publications,
August 8: Summer Family Fun Kayaking Night was held for the 3r. year in Point
Comfort at the City Park. Cummins provided land support for the event with labor,
kayaks and safety equipment. Theresa Dent gave basic kayak instruetions and a band of
other volunteers assisted Cummins in helping all the paddlers enter and exit the waters.
Attendance at the event was the highest yet, with 51 folks signed in.
August 10: Mid-Coast Texas Mastel' Naturalist Annual Meeting was held atthe fairgrounds and Cummins provide the
group volunteer hours in the afternoon. The group assembled boxes of beach treasures fot' teachel's as pa,t of Texas
Sea Grant's efforts to link the inland areas of our state to the coast. We all live in a watershed and all the watersheds in
Texas feed into the Gulf of Mexico. Not only is water quality important but so is water quantity and educational
efforts with this focus are critical to the health ofthe Gulf and its fisheries.
August 15: Cooking with Seafood was showcased at the state meeting ofthe Texas
Extension Association of Family and Consumer Science. Agents from across the state
enjoyed a seafood session taught by Cummins with help fi'om TPWD's Leslie Hartman,
Human health through seafood consumption was discussed as well as how consumer
choices are important to help secure and maintain a safe and sustainable seafood supply.
August 23: Cummins hosted the Victoria area RESTORE Act workshop in the Ag Auditorium. Texas Sea Grant is
working with the Environmental Law Institute and the National Wildlife Federation to inform local officials and
stakeholders about the money and Gulf of Mexico restoration efforts resulting fi'om the 2010 BP Horizon oil spill.
Millions of dollars are being focused on the Gulf recovery effOlis fi'om penalties assessed by the U.S. federal
governmcnt under the Oil Pollution Act and thc Clean Water Act, as well as settlements and civil penalties assessed
through the court system on the responsible parties. Texas will get a share and hopefully Calhoun County will be
included.
August 24: Cummins assisted with the 4-H officer training clinic that was attended by over 40 youth fi'om Calhoun
and Victoria Counties,
August 26: Cummins visited the 6th grade science class at OLG and conducted a science demonstration with the
studcnts to explain why the Earth has seasons.
August 28: Speaker at Aransas County Leadership Advisory Board meeting. Cummins is working with Texas Sea
Grant to update and enhance the Texas Public Access InventolY and produce a 3,d edition of the Texas Beach & Bay
Access Guide (a publication ofthe Texas General Land Office). This was the first of many meetings to be held to
gather input fl'Om the public.
Direct Contacts by:
Office: 12
Site: 62
Phone: 46
E-mail/Letters: 941
Newsletters: 795
Volunteers: 53
MaioI' events for next month - September 2013
September 4-5: District II meeting in Edna
September 7: Fish-o-ree in Point ComfOlt
September 9: Cooking with Seafood goes Wild Hog
September 28: Adopt-a-Beach clean-up at Magnolia Beach
Rhonda Cummins
Name
Calhoun
County
CEA - CMR
Title
August 2013
Date (Month-Year)
Texas A&M AgriLife Extension' The Texas A&M University System' College Station, Texas
ADM 2.6
Reprint - 2.81
0-843
EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS
COURT
Miles traveled
Selected maior activities since last report" Julv 2013
August 5:Meetwith the Texas Extension Educators Association and we discussed upcoming meetings and
fundraisers.
August 6: First United Methodist Church healthy living group. Which meets weekly and we discuss various
topics, I also had Lunch N Learn with County Employees where we had 28 Participants attend the monthly
program.
August 12-16: Attended our Yearly Texas Extension Association In Family and Consumer Science Conference
which was held in South Padre. I received valuable Information that I am planning to bring back to Calhoun
County.
August 17: I attended our 2013 4-H kickoff party which was held at the Seadrift baseball field
August 20: First United Methodist Church healthy living group. Which meets weekly and we discuss various
topics. I also had an intern from Texas A&M Kingsville Shadow me during this week learning about ways to
promote nutrition to individuals in the community.
August 21: Held our first safe sitter training where we had 8 individuals complete the 6 Yo hr training.
August 27: : First United Methodist Church healthy living group. Which meets weekly and we discuss various
topics.
Direct Contacts:
Phone:80 E-mail/Letters:100
Office:21 Site:10
Website/Newsnaner: 18400 Volunteers:3
Malor events for next month Seotember 2013
Shac
Program Planning
First united Methodist Church
Yo Puedo Diabetes Program(FUMC)
Travel(Personal Vehicle)
In County Mileage:
Out of County Mileage:
Tina Trevino ~ f1~
Name
Calhoun
County
Auaust 2013
Date (Month-Year)
Countv Extension Aaent-Family and Consumer Science
Title
Texas A&M AgriUfe Extension Services' College Station, Texas
Extension Activity Report to County Commissioners Court
Selected major activities for August 2013-
8/6 - The Calhoun county corn test plot was harvested. Local producer, Dennis Klump,
cooperated with the Extension office on the coliection of data from ten different corn hybrids,
8/13 - A Junior Livestock Committee meeting was held to set dates and discuss rule
changes.
8/23 - Attended a workshop discussing the RESTORE Act. Topics discussed related to the
Deepwater Horizon oil spill, and the restoration of coastal lands and waters, Through this act, Texas
stands to receive as much as one billion dollars.
8/27 - Attended a shooting sports coach's meeting In Victoria. Topics discussed Included
planning of the 2013-2014 shooting sports calendars.
Contacts
Office -6 Phone- 8 Site -12
Total - 26
Mileage
Personal Vehicle: In-county: 123.3
Out-county: 63.0
Personal Total
=
186.3
Major events for next month - September 2013
A "Basics to Fall Gardening" workshop will be held September 17.
The Calhoun Row Crop Committee will meet to discuss the crop tour, and result
demonstration projects,
The Calhoun County Cattlemen's Committee will meet to plan a fall project.
B.l'?lLQamb9rs!S'L____
Name
Calhoun
County
CEA-Ag/NatLJ.r:&Bl!sources
Title
7 September 2013
Date
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100.00 RECOROOn TOTAl PAm; OF Hill COVNTRY SOFlWME MO. REPORT
~-~~~-~.:~:~~~~~~.~.~.!OT~~~~.~;~~~l\~~.~.t.!...:..Y...~....~..:_..:~.;........1W,:.:;.'/~~f~~"~~?\\:;-;'",.:-;.....'.....:..~.....;...........~..........t....
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0,00 PL~SEIMCll1OE D.R.REQUESTlf.'GDISBlJRSEl~ENr
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~~it1~\g~~~;~;J~;~~]~1j:~:;'t~tAJ1~~~'~~~R'ECEIP.T-S ::':,:-;
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/9/2013 COURT NAME: JUSTICE OF PEACE NO.1
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2013
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45011 FINES 6,177.65
CR 1000-001.44190 SHERIFF'S FEES 763.87
ADMINISTRATIVE FEES:
DEFENSIVE DRIVING 69.30
CHILD SAFETY 0.00
TRAFFIC 124.06
ADMINISTRATIVE FEES 831.20
EXPUNGEMENT FEES 0,00
MISCELLANEOUS 0.00
CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 1,024.56
CR 1000-001 -4401 0 CONSTABLE FEES-SERVICE 375,00
CR 1000.001.44061 JP FILING FEES 150.00
CR 1000-001-44090 COPIES I CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000.999.20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE.SEATBEL T FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBELT FEE 0,00
CR 1000.999.20746 DUE TO STATE-OVERWEIGHT FINES 0,00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 1,092.98
TOTAL FINES, ADMIN. FEES & DUE TO STATE $9,584.06
CR 2670-001-44061 COURTHOUSE SECURITY FUND $270.30
CR 2720.001.44061 JUSTICE COURT SECURITY FUND $0.00
CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $271.30
CR 2699-001-44061 JUVENILE CASE MANAGER FUND $17.16
STA TE ARREST FEES
DPS FEES 163.42
P&W FEES 0.00
TABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 163.42
CR 7070.999-20610 CCC.GENERAL FUND 271,28
CR 7070.999.20740 CCC-STATE 2,441.55
DR 7070-999-10010 2,712.83
CR 7860.999-20610 STF/SUBC-GENERAL FUND 62.05
CR 7860-999-20740 STF/SUBC-ST ATE 1,179.03
DR 7860-999-10010 1,241.08
CR 7950-999-20610 TP-GENERAL FUND 155.80
CR 7950-999-20740 TP-STATE 155.80
DR 7950-999-10010 311.60
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.80
CR 7480.999-20740 CIVIL INDIGENT LEGAL-STATE 34.20
DR 7480-999-10010 36.00
Page 1012
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/9/2013 COURT NAME: JUSTICE OF PEACE NO.1
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2013
CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 13.28
CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 119.48
DR 7865-999-10010 132.76
CR 7970-999-20610 TUFTA-GENERAL FUND 64.41
CR 7970-999-20740 TUFTA-STATE 128.83
DR 7970-999-10010 193.24
CR 7505-999-20610 JPAY-GENERALFUND 36.45
CR 7505-999-20740 JPAY - STATE 328.07
DR 7505-999-10010 364.52
CR 7857-999-20810 JURY REIMB. FUND- GEN. FUND 26.71
CR 7857-999-20740 JURY REIMB. FUND- STATE 240,38
DR 7857-999-10010 267.09
CR 7856-999-20610 CIVIL JUSTICE DATA REPOS,- GEN FUND 0.39
CR 7856-999-20740 CIVILJUSTICE DATA REPOS.- STATE 3.50
DR 7856-999-10010 3.89
TOTAL (Distrib Req to Oper Acct) $15,569.25
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
DA - RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WilDLIFE FINES
WATER SAFETY FiNES
0.00
0.00
754.95
0.00
0.00
72.25
0.00
TOTAL DUE TO OTHERS
$827.20
Revised 1/7/13
TOTAL COLLECTED-ALL FUNDS
LESS: TOTAL TREASUER'S RECEIPTS
OVER/(SHORT)
$16,396.45
$16,396.45
$0.00
Page 2 of 2
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/4/2013 COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2013
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45012 FINES 4,330.87
CR 1000-001-44190 SHERIFF'S FEES 584.06
ADMINISTRATIVE FEES:
DEFENSIVE DRIVING 69.30
CHILD SAFETY 0.00
TRAFFIC 115.90
ADMINISTRATIVE FEES 713.40
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 898,60
CR 1000-001-44010 CONSTABLE FEES-SERVICE 150.00
CR 1000-001-44062 JP FILING FEES 75.00
CR 1000-001-44090 COPIES / CERTIFIED COP I ES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 5.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0,00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 710.37
TOTAL FINES. ADMIN. FEES & DUE TO STATE $6,753,90
CR 2670-001-44062 COURTHOUSE SECURITY FUND $192.13
CR 2720-001-44062 JUSTICE COURT SECURITY FUND $0.00
CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $194.51
CR 2699-001-44062 JUVENILE CASE MANAGER FUND $15.83
STATE ARREST FEES
DPS FEES 51.88
P&W FEES 1.38
TABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 53.27
CR 7070-999-20610 CCC-GENERAL FUND 194,51
CR 7070-999-20740 CCC-STATE 1,750.53
DR 7070-999-10010 1,945.04
CR 7860-999-20610 STF/SUBC-GENERAL FUND 57.41
CR 7860-999-20740 STF/SUBC-STA TE 1,090.85
DR 7860-999-10010 1,148.26
CR 7950-999-20610 TP-GENERAL FUND 123.22
CR 7950-999-20740 TP-STATE 123,21
DR 7950-999-10010 246.43
CR 7480-999-20610 CiVIL INDIGENT LEGAL-GEN, FUND 0.90
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 17.10
DR 7480-999-10010 18.00
Page 1 012
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/4/2013
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 11/06/12
COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2013
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
90.50
TLlFTA-GENERAL FUND 83.21
TLlFTA-STATE 166.41
DR 7865-999-10010
9.05
81.45
DR 7970-999-10010 249.62
JPAY - GENERAL FUND 27.55
JPAY - STATE 247.95
DR 7505-999-10010 275.50
JURY REIMB. FUND- GEN. FUND 18.50
JURY REIMB. FUND- STATE 166.51
DR 7857-999-10010 185.01
DR 7856-999-10010
CIVIL JUSTICE DATA REPOS.- GEN FUND
CIVIL JUSTICE DATA REPOS.- STATE
3.47
TOTAL (Dlstrlb Req to Oper Accl)
DUE TO OTHERS (Distrlb Req Attchd)
CALHOUN COUNTY ISD
DA- RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WILDLIFE FINES
WATER SAFETY FINES
0.00
55.33
0.00
0.00
0.00
197.03
0.00
TOTAL DUE TO OTHERS
TOTAL COLLECTED-ALL FUNDS
LESS: TOTAL TREASUER'S RECEIPTS
OVER/(SHORT)
Page 2 of2
0.35
3.12
$11,371.47
$252.36
$11,623.83
$11,623.83
$0.00
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $688,204.39 were presented by the County Treasurer and after reading and
verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER:
Claims totaling $2,198,020.05 were presented by the County Treasurer and after reading and
verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Gaivan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED -INDIGENT HEALTHCARE:
Claims totaling $52,847.49 were presented by the County Treasurer and after reading and
verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner
Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted In favor
DECLARE SURPLUS BOATS AND RELATED EQUIPMENT IN FIRE PROTECTION
DEPARTMENTS, REMOVE FROM INVENTORY AND INSURANCE, AND TRANSFER
OWNERSHIP TO THE VOLUNTEER ORGANIZATIONS:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to declare
surplus boats and related equipment In Fire Protection Departments, remove from inventory and
Insurance and transfer ownership to the volunteer organizations. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Fire ProtectionlAmbuiance- Magnolia Beach
Requested By:
Commissioners Court
Reason for Surplus/Salvage
Declaration
548-0083
565-0466
565-0478
Custom Aluminum Trailer
Munson Boat
Johnson Boat Motor
555C1 BM20DS000327
181116
80834170
Transfer ownership of boat to VFD organization;
remove from County inventory & insurance.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Fire Protection - Olivia/Port Alto
Requested By:
Commissioners Courl
Reason for Surplus/Salvage
Declaration
544-0064
1988 Wellcraft Boat
& EZ LoaderTI'ailer
1988 Evinrude Boat Motor
WELF8958F788
Transfer ownership of boats to VFD organizations;
remove from County inventory & insurance,
544-0065
81748621
DECLARE CERTAIN ITEMS OF PROPERTY IN THE JUVENILE PROBATION DEPARTMENT
AS SURPLUS AND REMOVE FROM INVENTORY:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to declare
certain Items of property in the Juvenile Probation Department as surplus and remove from
Inventory. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name: Juvenile Probation
Requested By: Luis Leija
Inventory
Number
Description
Serial No.
Reason for Surplus Salvage
Declaration
4 black office chairs Need Reoair
1 brown office chair Needs Repair
972-0061 Lexmark 510 Laser Printer 55C17RN No Longer Needed
HP 8/10 Laser Printer USPOO 15021 No Lonoer Needed
Microsoft Ergonomic Kevboard 768760327649 No Loncer Needed
Oell Kevboard No Lonoer Needed
Fellowes Eroonomic Kevboard 3F23200102B No Lonoer Needed
Microsoft Ergonomic Kevboard 7687600871864 No Lonoer Needed
2 Monitor Stands No Lancer Needed
Lexmark Ink Cartridges: 2-
black
1-maQenta, 2-vellow, 2-cvan No Lancer Needed
Ie Power 15" Monitor 7549TOOD2793 No Lancer Needed
Cannon Electric Calculator 209008 No Lancer Needed
ACER 19" Monitor 01802204542 No Lancer Needed
ACER 19' Monitor 01802200242 No Lonoer Needed
Dell 17" Monitor CNOGM7787287281 K No Lonoer Needed
HP Kevboard 537746-001 No Lonoer Needed
ASUS 17" Monitor 98LMIZ036191 No Loncer Needed
973-0006 HON-Desk No Lonoer Needed
BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch that the
following Budget Adjustments be approved, Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
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GENERAL DISCUSSION:
Commissioner Galvan said that November 7th the new restrooms should be arriving at Magnolia
Beach and they will be tearing down what is there November 10'" thru lS'h. Susan reminded
everyone that flu shots will be give on October 1" in the Commissioners Court Room from 8:00 am
to 11:30 am. Commissioner Fritsch said that the Port Alto Beach Wetlands Restoration and
Conservation Project is basically complete..
COURT ADJOURNED AT 10:45 a.m.