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2013-03-14 Regular March 2013 Term Held March 14, 2013 THE STATE OF TEXAS COUNTY OF CALHOUN ~ !i ~ BE IT REMEMBERED, that on this 14th day of March, A.D., 2013 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil Fritsch Kenneth W. Finster Suzana Eckermann County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Fritsch led the Pledge to the US Flag and Commissioner Finster led the Pledge to the Texas Flag. MEMORIAL MEDICAL CENTER REPORT: CEO Report for the month of February 2013: Rick Hart: Memorial Medical Center presented their report for the month of February 2013. January's financial operating results produced a net monthly income of $44,429. Patient census was up from an average of 14.9 to 18 during February. UPL Program/Waiver 1115 Program: Regarding Waiver plan submissions, working to address CMS's comments to the plan and revisions are due back to the Anchor Tuesday, February 26. Hope to finalize in the near future. Disproprortionate Share Hospital (DSH) Program: No longer qualify for the DSH Program. Contacted BKD to assist in reviewing data to confirm determination. Base statistics have not changed dramatically from one year to next. The qualifying statistic calculations in the prior year MMC was listed at 45% and in 2012 listed at 21 % with 24% needing to qualify. Last year MMC received approximately $420,000 in payments under the program. Continuing to work with the Auditors compieting annual audit. Physician Recruiting: Hosted Orthopedic Surgeon. Working on contract details with another Family Practice/OB candidate. New Programs: Completed some Items for the behavior health program. Updated community benefit report for Service Organization of Houston (SOH). Once report is approved, SOH can approve contract with Diamond Healthcare. Clinic Project: An "Interim" Physician Practice Manager, Rob Hardy, has been engaged until the permanent candidate is hired. Received Board approval for the purchase of Sterilizer, purchase of boilers, purchase of software, purchase of CPSI software. CFO Report for the month of January 2013: Total inpatient days were up 97 over December's totals. January had most inpatient days in past three (3) years. Acute days and obstetric combined days were up (119 days). Swing bed days were down 22 days from last month. Also up were the average daily census (18) and average length of stay (4.58). Total cash showed a decrease of $5,559. Total cash on hand equals 45.23 days. Expenses were up slightly as was revenue. Memorial Medical Center - Port lavaca, Texas CEO Report February 20, 2013 Financial Results: In January we had a net income of $44,429. Our patient census was up from an average of 14.9 to 18 in the month. UPl Prol<ram I Waiver 1115 Prol<ram We have received comments back from CMS on our Waiver pian submissions. We are now working to address CMS's comments on our plan. Our revisions are due back to the AnchorTuesday 2/26. (Disproportionate Share HospitallDSHl PrOl<ram We recently received a letter from the State indicating that we no longer qualify for the DSH program. In response we contacted our accounting firm BKD to assist us in reviewing the data to ensure that their determination is correct. The first step in this process is to request detailed data from the State. Once this data is received BKD can help us analyze ifthere is an error in the data. On the surface the determination that we do not qualify does not make since. Our base statistics have not changed dramatically from one year to the next. In one of the qualifying statistic calculations in the prior year MMC was listed at 45% and in 2012 listed at 21% with 24% needing to qualify. A few days after receiving the letter, we were notified by email that there was an error in calculations for DSH qualifications and the State was reassessing. Based on other reports on the DSH program, the State still has listed in a category of questionable of qualifying. Thus, if and when we receive a new letter from the State we will begin the process of requesting the detail data to review and dispute. Again, our base statistics have not changed dramatically so on the surface does not make since that MMC would not qualify. In theory if we no longer receive payments from the DSH program, MMC would receive higher payments under the Uncompensated Care (UCC) part ofthe Waiver 1115 program and therefore would received a majority of what we received as DSH payments as UCC payments. However, we want to do what we can to remain qualified for the DSH program. Last year MMC received approximately $420,000 in payments under the DSH program. Cost Reports: At this point we have on our to-do list to file amended cost reports for 2010 and 2011. Annual Audit Auditors planned to be on site the weeks of February 11th, 18th, and 25 to complete our annual audit. Phvsician recruitinl< update: We hosted a visit by an Orthopedic Surgeon. This week I had a phone interview with another Orthopedic Surgeon. We will continue to work on our search. We are working on contract details with another Family Practice with OB candidate. New Prol<rams I have completed some needed items for the start up of the behavior health program. At this point, I had to update our community benefit report forthe Service Organization of Houston (SOH). Once the report is approved by SOH, then SOH can approve the contract with Diamond Healthcare and we can start on the various steps with Diamond to set up the behavior health program. Clinic proiect John Self is actively recruiting a physician practice manager for Memorial Medical Center. At this time I have engaged an "Interim" Physician Practice Manager to work with MMC until the permanent candidate is hired. BR Healthcare Services, consultant was engaged to review the Women's Center and Memoriai Medical Clinic. Our Interim Physician practice manager, among other things will work on implementing the recommendations received from the consultant review. We have begun the process of working with the architect in developing plans. Information on Board Items: 1. 2012 Budl<et Amendment- Rick worked with the County Auditor to prepare a budget amendment for 2012. The amendment reallocates budget expenses from one category to another. These type of amendments are routine in nature and we normally do once a year at the close of our year. 2. Purchase of Sterilizer - A Sterilizer is used to sterilize instruments for surgery. Our main Sterilizer is 30 years old, is broken and now is no longer repairable. We have obtained 3 quotes with the lowest quote of $19,500. The lowest quote is the recommended equipment. 3. Purchase of Boilers - Several months ago our two boilers were inspected by the state. As you recall, the boilers passed inspection but were determined to be in a condition to where they need to be replace. At this time we recommend replacing one of two boilers with two smaller boilers. One of the existing boilers will remain In service as a backup at this time. The two smaller boilers are more efficient than the existing boilers. We mayor may not need to replace our second existing boiler with a 3" smaller boiler in the future. We received three bids for the two new boilers of $111,900, $127,352, $138,566. We are recommending the low bid of $111,900 be selected. 4. Purchase of Virus Protection Software- Please find the attached proposal to renew our antivirus software for 3 years. For a three year renewal the cost is $10,759. A one year renewal is $8,167. 5. Purchase of CPSI Software- BR Healthcare Services, consuitant was engaged to review the Women's Center and Memorial Medical Clinic. It is their recommendation that we implement CPSI clinic package and clinic electronic medical record in these clinics. 6.. Revenue Cvcle consultinl< review bv BR Healthcare Services- Please find the attached proposal to review our Patient Financial Services Department (commonly called business office) and Health Information Management (commonly called medical records.) .The cost of the review is $17,750 plus expenses. I believe the review will help these departments to be able to be more efficient and effective. More efficient and effective can mean improved collections. 7. Architect Proposal for proiect to move Pharmacv to 1" floor and minor remodel of 2"' floor space for outpatient services- Respectfully, ~~ Jason Anglin, CEO Memorial Medical Center Memorial Medical Center CFO Report Month of: JANUARY 2013 Overview: January financial operations resulted in a net monthly income of $44,429. Most of the operating indicators were above the levels experienced in December. While gross revenue was higher than in December, so were revenue reductions ilnd expenses. Statistics: For the month, total hospital inpatient days were up by 97 days over December's totals. January recorded more patient days than it had in 2011 or 2012. Acute and obstetric combined days were up 119 but swing bed days were down 22 from last month. Average Daily Census was up to 18.00 ADC. Average acute care length of stay increased to 4.58. Volume indicators were largely higher in January, with only decreases shown in admissions through the ER, swing beds, observation hours, ICU days and combined surgeries / endoscopy procedures. Particular increases in volume indicators were reported in patient days, admissions, ADC, ALaS, deliveries, total clinic visits, lab procedures, radiology procedures, respiratory procedures, physical therapy procedures, pharmacy services and meals served. Balance Sheet: Total cash showed an decrease from the prior month of $5,559. MMC has $1,785,855 in operating cash, $750,175 in the new Private Waiver 1115 Clearing Account and $500,000 in CD investments, with a total balance of $3,036,030. This provides total cash on hand of 60 days of cash on ham!. Excluding the Private Waiver 1115 Clearing Account funds, days cash on hand equals 45.23 days. The schedule provided monthly to show what the hypothetical impact would be on its cash balance if the estimated amount due Medicare were to be taken from its current cash balance also reflects this change. The amount in the new Private Waiver 1115 Clearing Account, because of its intended obligation to fund future Private Waiver requirements, has been eliminated from the funds reported as available to pay any Medicare or other 3'd Party liability. Only the operating cash balance and the CD investment balance are now reflected in the following table: September October November December Januarv Cash $3,114,288 $2,723,243 $2,568,499 $2,441,519 $2,285,855 Medicare Payable $ 212,917 $ 0 $ 0 $ 0 $ 0 Net Cash After Deducting Medicare Payable $2,901,371 $2,723,243 $2,568,499 $2,441,519 $2,285,855 Estimated Cash Increase / (Decrease) From the Prior Month $261,014 ($ 178,128) ($ 154,744) ($126,980) ($ 155(664) Income Statement: Gross patient revenue showed an increase of $548,700 from December. Reductions of revenue were up $397,500 from the prior month. Total expenses were up $120,100 from December. Year-to-Date, MMC's net income is $44,428. . < ~ " " g " g " ~ " < i " " ~ Ii " " " " I " g ~ ~ . " . . ~ ~ < " " " N . ~ 0 * 0 . .n ~ 0 . < . ~" " N " 0 ~ 0 N "- ~ . < N N 0 " N < 0 . ;S . < 0 ~ ~ i < " < * .; ~ . ~ ~ ~ .- m ,; . ~ ~ ~ ~ ?J ~ g ri ~ ~ . ~ < ~ ~ ~ :1 " ~ " < ~ :> ~ . "- . < . '" . " ~ . '" ~ '" '" m m 0 ffi& . ~ft ~ ~ 0 ~ < il ~ il ~ 0 . . . " . ~ " < " < . ~ 0 ~ 0 0 0 . " 0 ~ 0 . N N " " < ~ ~ ~ ~ 0 ~ ;,f"t, g *~ m ~ ~ ~ . ~ . ~ ~- ; g' !f ~ " . ~ ~ , ~ . ~ . . ~t N. ~ ~ " ~ ~ < . . ~ '" " " '" ~ '" m m W z . ~ . , ~ 0 0 z << 0 w I'! . 0 " . z ,< i!! ~ w " wO ~Z i " 0 ~~ " ~N 0 10 " !J': O~ ~ z w w 0 z . 0'" ." " ~~ 13 '"'" ~~~ ~ "" e ~ ~oo g~ill 0 m ~ ~ "''" ~ (2~ ~ ~~~ g ~:i!'i ~ 0", ,,<. e .'. " ,,~ . .>w .0 0 '"'" ;}oc> " " . <~ w "<0 < ." " . << o ~ . ~ ~ ~ ~ rn ~ ~ " o w " .. . 10 << . g 10 . ~ e < zzz , ~Qui w 0 S~~ " 0 " z OW. 0 ,< w"< 0 w. " 0" ;::fb~ w wg 3g~ . . ~~ . lilt:> ~~ .eO 10 " . ~~ f:5:o! . 00 wz "oe ~ ~~ "0 "0 w,O we .0 .oe ~ . i! 00 >" e "0 g ". 0 .< w ! ~ ~g ~ z t: ill &lil ~Q) a~~~w wmog ~n;<{~::'i WW~W<{ o...Jn..!z1l1 ~~~~@~ d{9~5~5g tOzl-oorr:a. ~3g~~::;:~ s . " ", ~ " < Q . " ~ ~. >- 0:: ~ . <. ~. w .0" 0<<< '"0 iii.-:o ".w w, filu'J@ fLrl~ &:;:. 0 w < 0 o. < Ii ~ . w " w " . 5 0 . 0 < . m . 10 w < 0 0 ~ 0 fiI z 10 z 0 .e ~ e 2 ~g z " e~ z z z < " ew I;i 0 ffi~ ." . m~~ rn " w" w w ~ z> ~o 0 " <IJ:g~ " w< <0 0 0 . w. .~ ~ m I;:jt;j;!ilu ~ 0 00 @j": ~ w ww w gl l& ~ iZ 0 0 00 ~g e ~ ~ " "" 0 ~ <t<{o:<:( ~ 0 000 z tituolu 0 000 g 0 < <<< ZZ6Z e Memorial Medical Center Income Statement For the Month Ended January 31, 2013 Current Period Revenue Fiscal Year To Date Actual This Budget This Last Year Month Month Actual Actual YTO Budget VTO Last Year YTD $1,686.040 $1,379,089 $1,582,829 Inpatient Revenues $1,686,040 $1,379,089 $1,582,829 $3.111,196 $4,234,243 $3,018,936 Outpatient Revenues $3,111,196 $4,234,243 $3,018,936 $4,797,235 $5,613,332 $4,601,765 Total Patient Revenue $4,797,235 $5,613,332 $4,601,765 Revenue Deductions $2,372,214 $2,703,532 $2,262,576 Contractuals $2,372,214 $2,703,532 $2,262,576 $64,280 $95,068 $73,609 Charity $64,280 $95,068 $73,609 $72,791 $61,338 $53,574 Indigent Care $72,791 $61,338 $53,574 -$35,000 -$45,349 -$41,853 Disproportionate Share -$35,000 -$45,349 -$41,853 $739,774 $546,597 $636,140 Bad Debt $739,774 $546,597 $636,140 $3,214,059 $3,361,186 $2,984,046 Total Revenue Deductions $3,214,059 $3,361.186 $2.984,046 $1,583,176 $2,252,146 $1,617,719 Net Patient Revenue $1,583,176 $2,252,146 $1,617,719 $28,231 $73,227 $41,714 Other Operating Revenue $28,231 $73,227 $41,714 $1,611,407 $2,325,373 $1,659,433 Total Operating Revenue $1,611,407 $2,325,373 $1,659,433 Current Period Operating Expenses Fiscal Year To Date Actual This Budget This last Year Month Month Actual Actual YTD Budget YTO last Year VTO $708,668 $830,385 $686,727 Salaries & Wa'ges $708,668 $830,385 $686,727 $119,381 $222,030 $175,172 Employee Benefits & PR Taxes $119,381 $222,030 $175,172 $292,500 $565,364 $?72,764 Professional Fees $292,500 $565,364 $272,764 $121,500 $180,739 $198,547 Purchased Services $121,500 $180,739 $198,547 $222.164 $268,073 $197,452 Supplies $222,164 $268,073 $197,452 $5.767 $19,368 $11,545 Insurance $5,767 $19,368 $11,545 $36,672 $53,180 $43,026 Utilities $36,672 $53,180 $43,026 $59,930 $131,158 $122,083 Other Expenses $59,930 $131.158 $122,083 $1,566,580 $2,270,298 $1,707,316 Total Operating Expenses $1,566,580 $2,270,298 $1,707,316 $78,976 $109,637 $84,107 Depreciation $78,976 $109,637 $84,107 $1,645,556 $2,379,934 $1,791,423 Total Expenses $1,645,556 $2,379,934 $1,791,423 -$34.149 -$54,561 -$131,990 Net Operating Income I (loss) -$34,149 -$54,561 -$131,990 Non Operating Income I (Exp) $645 $565 $174 Investment Income $645 $565 $174 -$1,575 $0 -$2,194 Interest Expense -$1,575 $0 -$2,194 $0 $2,500 $0 Contributions and Grants $0 $2,500 $0 -$150,000 -$377,338 -$47.635 IGT Expense -$150,000 -$377.338 -$47,635 $229,508 $437,168 $174,317 Service Contribution by SOH $229,508 $437.168 $174,317 $78,578 $62,895 $124,662 Total Non-Operating Revenue $78,578 $62,895 $124,662 $44.429 $8,333 -$7,328 Total Net Income I (loss) $44,429 $8,333 -$7,328 Cl <0 N m " m '" N '" 00 m 0 0 0 00 " <0 0 <0 m 0 N <0 00 '" " '" U) N 00 m U) " <0 !;: '" " " U) <0 '" <0 U) <i rl N 00 <i N <i ,.: " U) " " 0 0 '" " " '" N m " " " U) " " N '" 0 '" 00 " 0 OJ ,,' ,,' "' 00 " " " N '" u: - '" N m " m '" N '" 00 0] 0 ~ 0 00 " '" 0 '" m 0 N <0 00 m " '" U) N 00 m U) M '" '" '" " M "' <0 '" '" U) " rl N 00 <i N <i ,.: M "' " " 0 0 m " " '" N m " ~ M " "' M " N '" 0 CD 00 " 0 .: rl rl "' 00 "f '" " N -, M 00 '" N '" m " "' " <0 U) " m m " "! 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" 0 " ~ " ~ w > ~ w ~ ;;:~ ~ oJ; ~ w " is " w w '" " ~ . z 5 1)~ > ~ . 3 ~ ;i a w a ~ z ~ W 2 " W W~ W " ~ ~ 0 " "u a . g:&1 *.~ ~ a ~ ~ " w 0: ~ ~ffiU)~ ~ Ol"'''';:: " ~ 02 W W Z ~ oJ C U. <l> m Z O~ ~ ~ 0 w U O~~I ~ 5:~ro(l) " w "'" 2 Z . c W W " a o~w~ 2 . ~ W~ W ~ ~~.~3i",~ ~ .~ . . 3 z ~~~~ ~ [;j " ~ ZO ~ '" ~Ilil~i~ ~ -~ '" " '" " m~~~ w ~ ~~ ~ ~ . w " 5 ~ . <' ~ () [~i2 a {J)Wl1.l1.U).E:::JO 0 a a MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 1/31/13 MONTH DESCRIPTION I DEPT BUILDING EQUIPMENT TOTAL CPSI NT SERVER - DOWN PAYMENT I 4,848 01/12 - 4,848 CPI- HOSPITAL RENOVATION 2013 4,624 - 4,624 SUB TOTAL JANUARY 4,624 4,848 9,472 TOTAL $ 4,624.00 $ 4,848.40 $ 9,472.40 MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE JANUARY, 2013 AGED TRIAL BALANCE: ORIGINAL - Based on time of admission I FINANCIAL CLASS < 30 31> 60 61> 90 91> 120 > 121 TOTAL MEDICARE $ 2,249,823 451,734 245,395 177,569 635,150 3,759,671 % 59.8% 12.0% 6.5% 4.7% 16.9% 40.5% MEDICAID $ 289,100 189,393 .72,494 42,020 281,708 874.715 % 33.1% 21.7% 8.3% 4.8% 32.2% 9.4% BCBS $ 531,995 109,158 98,099 94,074 136,853 970,178 % 54.8% 11.3% 10.1% 9.7% 14.1% 10.5% COMMERCIAL $ 470,142 261,511 166,432 136,808 581,722 1,616,615 % 29.1% 16.2% 10.3% 8.5% 36.0% 17.4% PRIVATE $ 615,989 416,404 469,751 114,220 406,842 2,052,451 % 31.4% 20.3% 22.9% 5.6% 19.8% 22.1% TOTAL $ 4,186,293 1,428,200 1,052,171 564,691 2,042,275 9,273.631 % 45.1% 15.4% 11.4% 6.1% 22.0% 100.0% NOTE -- Amounts and percentages may sum to '+' or ,_, 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: DECEMBER 2012 JANUARY FEBRUARY MARCH APRIL MAY JUNE GROSS 67.52 64.13 #DIV/OI #DIVlOI #DIV/OI JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER #DIV/OI #DIV/OI #DIV/OI #DIV/OI #DIV/OI #DIV/OI AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ACCOUNTANT'S REPORT I FINANCIAL CLASsl :':30 31> 60 61> 90 91> 120 > 121 TOTAL MEDICARE $ 2,008,013 304,722 142,438 91,864 240,123 2,787,159 % 72.0% 10.9% 5.1% 3.3% 8.6% 30.1% MEDICAID $ 487,139 198,890 61,618 44,032 81,521 873,200 % 55.8% 22.8% 7.1% 5.0% 9.3% 9.4% BCBS $ 526,062 67,522 55,519 11,177 14,515 674,795 % 78.0% 10.0% 8.2% 1.7% 2.2% 7.3% COMMERCIAL $ 494,772 282,738 159,101 70,104 424,327 1,431,043 % 34.6% 19.8% 11.1% 4.9% 29.7% 15.4% PRIVATE PAY $ 743,764 618,740 643,885 367,904 947,384 3,321,677 % 22.4% 18.6% 19.4% 11.1% 28.5% 35.8% IN HOUSE $ 295,468 7,726 2,061 916 136,935 443.107 % 66.7% 1.7% 0.5% 0.2% 30.9% 4.8% CREDITS $ (257,351) - - - - (257,351) % 100.0% 0.0% 0.0% 0.0% 0.0% -2,8% HOME HEALTH $ - - - - - - % TOTAL 4,297,867 1,480,338 1,064,623 585,997 1,844,805 9,273,631 % 46.3% 16.0% 11'.5% 6.3% 19.9% 100.0% NOTE -- Amounts and percentages may sum to '+' or '-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. 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M M M M '" '" '" '" '" '" '" '" '" '" '" m 0 D D D D D D D D D D D D D D D D D D D D oJ D '" 0 rl '" , , , , w oJ 00 " "' " ~ rl' ~~~~~~~~~~~~~~~~~~~~~ ~ '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D D D D D D D D D D D D D D D D D D D D D D 0 rl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :iI '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" ~ 06 m " :t ui .f 00 ui "' ui oJ D " oJ oJ oJ ro m D ui ro w ~ w m M m 00 m 0 m M w rl ~ '" m " 0 '" ~ " '" '" 00 '" '" lJ}OWlfI<ot" M rl 0 0 m m 00 00 00 ~ " w' "' ",' "' "' .q"<<i" 0'1" 01",0 M' ro M' ro NNN" ",' ol ",' ",' m M :'\ '" ",' ~~~~~~~~~~~~~~~~~~~~~ ~ '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl '" 0 c5 D D D D D D D D c5 D D D D D D D D D D D D rl 0 rl '" ro ro c E c ~ ro m :;; <ij '" "'''' > " ~ ro ~ 0 & 0 c ~ " > m c E " ~ ro :u " i5 m ill '" B .t< ~ 0 '" m :;; m 0 if c E ~ E '" ~ ~ '" ro ~ ro o.ii: ~ X " " ro 0 ~ " u ~ 0 N :;: ~u m " " '" " > ~ " 0 0 00 0_ 0 " 0 ill ~ m ro rl ~'" :>LiS E 00 ~:Q rl Go ~ " u u '" 0 0 " c" " ;': ." ~ .2 0 i:;m u ro E c~ c 0 0 " " " > ro 0 ~ ro " ro 0 ~ ~lii " :;:::;' 0 " ~ ~~ ro '" ro 0 z~ u 0 00 ~ > 00 > z 0 00 z 0 J- w rl m N '" '" " w 0 " 00 00 0 :iI i'; 0 w 0 M N " rl 00 '" N " '" w 0 0 00 0 0 0 0 0 0 m M 0 M M '" M N '" W 0 0 0 '" M M ~ 0 0 '" '" 0 0 0 0 0 0 '" 0 00 w 0 ~ ~ 0 0 00 00 " :iI 0 0 0 0 0 0 0 '" 0 rl 0 0 '" rl 0 0 0 0 '" 0 0 0 m 0 0 0 '" 0 m 0 0 0 m m m m 0 m 0 m PAGE 1 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUl4BER DATE AloIOUNT PAYEE RUN DATE:02/07/13 TI14E:ll:17 ------------------~----------------------------------------------------------------------------------------------------------------- A/P * 150539 01/01/13 A/P * 151099 01/01/13 A/P 151295 01/02/13 A/P 151296 01/02/13 A/P 151297 01/02/13 A/P 151298 01/02/13 A/P 151299 01/02/13 A/P 151300 01/02/13 A/P 151301 01/02/13 A/P 151302 01/02/13 A/P 151303 01/02/13 A/P 151304 01/02/13 A/P 151305 01/02/13 A/P 151306 01/02/13 A/P 151307 01/02/13 A/P 151308 01/02/13 A/P 151309 01/02/13 A/P 151310 01/02/13 A/P 151311 01/02/13 A/P 151312 01/02/13 A/P 151313 01/02/13 A/P 151314 01/02/13 A/P 151315 01/02/13 A/P 151316 01/02/13 A/P 151317 01/04/13 A/P 151318 01/04/13 A/P 151319 01/04/13 A/P 151320 01/04/13 A/P 151321 01/04/13 A/P 151322 01/04/13 A/P 151323 01/04/13 A/P 151324 01/04/13 A/P 151325 01/04/13 A/P 151326 01/04/13 A/P 151327 01/04/13 A/P 151328 01/04/13 A/P 151329 01/04/13 A/P 151330 01/04/13 A/P 151331 01/04/13 A/P 151332 01/04/13 A/P 151333 01/04/13 A/P 151334 01/04/13 A/P 151335 01/04/13 A/P 151336 01/04/13 A/P 151337 01/04/13 A/P 151338 01/04/13 A/P 151339 01/04/13 A/P 151340 01/04/13 A/P 151341 01/04/13 A/P 151342 01/04/13 75,70CR KENNETH WOOLDRIDGE 47.20CR KAYCEE HODGES 4.77 TRE TEXAS, LLC 100.68 CAREFUSION 2200, INC 3,802.37 FIVE STAR STERILIZER SE 136.00 FRESENIUS KABI USA, LLC 4.99 GULF COAST HARDWARE / A 336.91 AIRGAS-SOUTffijEST 1.76 AT&T MOHILITY 808.12 HAXTER HEALTHCARE CORP 125.95 BEEKLEY HEDICAL 5,602.35 CITY OF PORT LAVACA 85.13 COLLECTIONS INCORPORATE 95.99 CDl'l GOVERNHENT, INC, 24,365.47 CPSI 145.57 IVANS 119.10 OWENS & !IINOR 333.15 THE ST JOHN COHPANIES, 193.34 TRI-ANIM HEALTH SERVICE 470.60 UNIFOro! ADVANTAGE 1,041.52 UNIFIRST HOLDINGS INC 300.00 US POSTAL SERVICE 221.19 VERIZON SOUTH~~ST 263.40 WALMART COI~IUNITY 162.22 CHRIS KOVAREK 8,945.69 US FOOD SERVICE 1,823.07 PRINCIPAL LIFE 22,915.46 SUNTRUST EQUIPHENT FINA 208.33 JENISE SVETLIK 475.76 DEWITT POTH & SON 400.00 WILLIAloI E HEIKAMP, TRUS 13,731.11 ENTRUST INSURANCE & BEN 495.00 WILLIAl! E HEITKAMP, TRU 37,728.96 ~mc EMPLOYEE HENEFITS .00 VOIDED 23,677.36 HORRIS & DICKSON CO, LL 29,883.50 NOBLE Al!ERICAS ENERGY 3,072.00 JACKSON NURSE PROFESSIO 375.00 SIGN AD, LTD. 150,000.00 PRIVATE WAIVER CLEARING 2,500.00 SHRED-IT USA - SAN ANTO 10.00 ACTION LUNBER 1,439.57 Al4ERISOURCEBERGEN DRUG 1,068.54 CARDINAL HEALTH 25.00 CAL COH FEDERAL CREDIT 329.36 CALHOUN COUNTY 4,848.40 CPSI 4,009.20 SIEHEN8 HEALTHCARE DIAG 12.90 FEDERAL EXPRESS CORP. 675.58 FI8HER HEALTHCARE RUN DATE:02/07/13 TH1E:1l:17 PAGE 2 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUI.JBER DATE AI10UNT PAYEE AlP 151343 01/04/13 3,952.30 GE HEALTHCARE AlP 151344 01/04/13 150.00 GULF COAST DELIVERY AlP 151345 01/04/13 500.00 GENEVIEVE SUTHERLAND AlP 151346 01/04/13 78.26 INDEPENDENCE MEDICAL AlP 151347 01/04/13 3,023.56 INFOLAB INC AlP 151348 01/04/13 1,951.14 OPTUl'! AlP 151349 01/04/13 510.00 KONICA IUNOLTA MEDICAL AlP 151350 01/04/13 62.82 HARVEY OLASCUAGA AlP 151351 01/04/13 1,200.00 U S POSTAL SERVICE AlP 151352 01/04/13 490.00 RADIOLOGY UNLIMITED, PA AlP 151353 01/04/13 697.58 SIENENS MEDICAL SOLUTIO AlP 151354 01/04/13 2,335.59 SYSCO FOOD SERVICES OF AlP 151355 01/04/13 15,000.00 TEAM REHAB AlP 151356 01/04/13 6,585.36 TAC UNEl1PLOYlIENT FUND AlP 151357 01/04/13 2,100,00 TOSHIBA AMERICA MEDICAL AlP 151358 01/04/13 154.30 TG AlP 151359 01/04/13 260,13 DEBRA TiWIDIELL AlP 151360 01/04/13 3,004.90 UNlIT! LIFE INS CO OF AI!E AlP 151361 01/04/13 334.7B UNIFORl! ADVANTAGE AlP 151362 01/04/13 659.61 UPS AlP 151363 01/04/13 101.81 VERIZON SOUTffilEST AlP 151364 01/04/13 156.62 VERIZON WIRELESS AlP 151365 01/10/13 2,626.58 PHILLIPS HEALTHCARE AlP 151366 01/10/13 108.65 FILTER TECHNOLOGY CO, I AlP 151367 01/10/13 292.40 INCISIVE SURGICAL AlP 151368 01/10/13 1,221.45 CENTURION MEDICAL PRODU AlP 151369 01/10/13 .00 VOIDED AlP 151370 01/10/13 701.35 DEWITT POTH & SON AlP 151371 01/10/13 1,117.29 MORRIS & DICKSON CO, LL AlP 151372 01/10/13 134.09 PLATINUI! CODE AlP 151373 01/10/13 2,878.81 LUl4INANT ENERGY COl!PANY AlP 151374 01/10/13 39.77 THE TEXAS, LLC AlP 151375 01/10/13 142.00 SIMI!LER, INC. Alp 151376 01/10/13 81.55 FAGAN ANSWERING SERVICE AlP 151377 01/10/13 295.00 OSCAR TORRES AlP 151378 01/10/13 5,072.00 PROVIDENCE HEALTHCARE S AlP 151379 01/10/13 2,014.42 ANDERSON CONSULTATION S AlP 151380 01/10/13 65.59 GULF COAST HARDWARE I A AlP 151381 01/10/13 2,328.59 AIRGAS-SOUTffiIEST AlP 151382 01/10/13 255.30 CARDINAL HEALTH AlP 1513B3 01/10/13 195.00 APIC AlP 151384 01/10/13 100.00 TSICP AlP 151385 01/10/13 17.14 AUTO PARTS & 1,IACHINE CO AlP 151386 01/10/13 365.65 BARD PERIPHERAL VASCULA AlP 151387 01/10/13 4,937.98 BECKMAN COULTER INC AlP 151388 01/10/13 126.07 CDW GOVERNl!ENT, INC. AlP 151389 01/10/13 255.20 CPSI AlP 151390 01/10/13 150.00 JACKSON CROSS AlP 151391 01/10/13 1,339.93 SIEMENS HEALTHCARE DIAG AlP 151392 01/10/13 78,75 DIVERSIFIED BUSINESS SY AlP 151393 01/10/13 56.55 DOCUlIENT CONTROL SYSTEM RUN DATE:02/07/13 TIIoIE:ll:17 PAGE 3 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE M!n1BER DATE AMOUNT PAYEE A/P 151394 01/10/13 614,73 DLE PAPER & PACKAGING A/P 151395 01/10/13 29.00 DYNATRONICS CORPORATION A/P 151396 01/10/13 6,786.38 FISHER HEALTHCARE A/P 151397 01/10/13 39,13 FLOl'l TEK, INC. A/P 151398 01/10/13 412,00 GE MEDICAL SYSTEMS, INF A/P 151399 01/10/13 81.02 GULF COAST PAPER CO~IPAN A/P 151400 01/10/13 321. 61 H E BUTT GROCERY A/P 151401 01/10/13 13,082.00 HEALTH SURE INSURANCE SE AlP 151402 01/10/13 103.33 INDEPENDENCE MEDICAL A/P 151403 01/10/13 4,495.78 INFOLAB INC AlP 151404 01110/13 .00 l'IERFEN USA LLC A/P 151405 01/10/13 501.00 J & J HEALTH CARE SYSTE A/P 151406 01/10/13 510.00 KONICA HINOLTA MEDICAL A/P 151407 01/10/13 400.00 REBECCA ~lALONE A/P 151408 01/10/13 96.42 !,IERCURY !1EDICAL A/P 151409 01/10/13 139.07 !~1C AUXILIARY GIFT SHOP A/P 151410 01/10/13 831.51 MERRY X-RAY/SOURCEONE H A/P 151411 01/10/13 5,601.84 MERIDIAN BIOSCIENCE A/P 151412 01/10/13 2,250.00 NUTRITION OPTIONS A/P 151413 01/10/13 184.65 ON-SITE TESTING SPECIAL A/P 151414 01/10/13 .00 VOIDED A/P 151415 01/10/13 6,359.37 OWENS & HINOR A/P 151416 01/10/13 4,434.19 PENTAX ~IEDICAL C0I1PANY A/P 151417 01/10/13 207.00 PITNEY BOI1ES INC A/P 151418 01/10/13 61.26 POI1ER ELECTRIC A/P 151419 01/10/13 60.42 SHERl'IIN l'IILLIM1S A/P 151420 01/10/13 832.25 SIEMENS MEDICAL SOLUTIO A/P 151421 01/10/13 2,964.00 SO TEX BLOOD & TISSUE C A/P 151422 01/10/13 206.50 THE ST JOHN COMPANIES, A/P 151423 01/10/13 14,094.72 TEAll REHAB A/P 151424 01/10/13 1,047.50 TLC STAFFING A/P 151425 01/10/13 9,874.S0 TOSHIBA M1ERICA MEDICAL A/P 151426 01/10/13 35.91 UNIFIRST HOLDINGS A/P 151427 01/10/13 556.03 UNIFORl1 ADVANTAGE AlP 151428 01/10/13 2,721.73 UNIFIRST HOLDINGS INC A/P 151429 01/10/13 64.27 VERIZON SOUTffi1EST A/P 151430 01/10/13 24.80 THE VICTORIA ADVOCATE A/P 151431 01/10/13 50,00 ROBIN SONSEL A/P 151432 01/10/13 1,009.60 GERA A/P 151433 01/10/13 206,69 URSULA BRYAN A/P 151434 01/10/13 10.55 VICTORIA TIJERINA A/P 151435 01/10/13 30.00 EDWARD KINCREN A/P 151436 01/10/13 .00 REFUND DEPT A/P 151437 01/10/13 10.00 FEDERICO GONZALEZ A/P 151438 01/10/13 33.77 TIMOTHY RAY l'IAECHTER A/P 151439 01/10/13 75.00 KRISTEN HANZELKA A/P 151440 01/10/13 64.00 ELECTRIC COOP M1ERICAN A/P 151441 01/10/13 114.56 DAVID CRIDDLE A/P 151442 01/10/13 16.50 GAY SAY A/P 151443 01/10/13 40.00 HOU CHURNG-GUANG A/P 151444 01/10/13 17.56 BEVERLY l1ETTELAND MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUHBER DATE AlIOUNT PAYEE PAGE 4 GLCI<REG RUN DATE,02/07/13 TIlolE,11:17 ------~--------------------~-------------------------------------------------------------------------------------------------------- A/P 151445 01/10/13 11. 55 flARTHA GONZALES A/P 151445 01/10/13 311cOO DDI D A/P 151447 01/10/13 15.93 HUMBERTO HERNANDEZ A/P 151448 01/10/13 25.09 ZAYDA FALCON A/P 151449 01/10/13 50.00 llliITNEY SflITH A/P 151450 01/10/13 173.51 FEI-CHUAN HSIAO A/P 151451 01/10/13 50,00 ELSIE J CLEGG A/P 151452 01/10/13 103,25 CAI JIAN PING A/P 151453 01/10/13 200.00 IRENE GALVAN A/P 151454 01/10/13 50.00 JESSAlfl REED AlP 151455 01/10/13 59.45 AUDELIA SIlNCHEZ A/P 151455 01/10/13 2,540.00 AFTERlU<TH A/P 151457 01/10/13 249.20 SANDRA E HEmBACH A/P 151458 01/10/13 59.37 NICKI GREGG A/P 151459 01/10/13 100.00 HERBERT H WITTLIFF A/P 151450 01/10/13 47.83 CARL KUDELKA AlP 151451 01/10/13 42.39 BETTY PETRZELKA A/P 151452 01/10/13 38.49 EDUARDO P ESPINOZA A/P 151453 01/10/13 11.25 CINDI BAKTER A/P 151454 01/10/13 198.03 AlIERIGROUP A/P 151455 01/10/13 25.45 A1.IERIGROUP A/P 151455 01/10/13 25.19 RETNA A/P 151457 01/10/13 50.00 JOHNNY F KRAUSE A/P 151458 01/10/13 250.00 IRENE GALVAN A/P 151459 01/10/13 154.59 JASON FOlqLER A/P 151470 01/10/13 5,000.00 BR HEALTHCARE SERVICES A/P 151471 01/15/13 7,700.00 JOHNGSELF ASSOCIATES IN A/P 151472 01/15/13 13,082.00 HEALTHSURE INSURANCE SE A/P 151473 01/17/13 10,320.70 Ol~I-PORT LAVACA 07, L. A/P 151474 01/17113 2,525.58 PHILIPS HEALTHCARE A/P 151475 01/17/13 3,054.53 US FOOD SERVICE A/P 151475 01/17/13 9,155.57 HITACHI MEDICAL SYSTEMS A/P 151477 01/17/13 750,00 JAI!ES A DIlNIEL A/P 151478 01/17/13 229,00 HEALTH CARE LOGISTICS I A/P 151479 01/17/13 1,531,42 CENTURION MEDICAL PRODU A/P 151480 01/17/13 557.49 DEWITT POTH . SON A/P 151481 01/17/13 350,00 WILLIAM E HElKAI!P, TRUS A/P 151482 01/17/13 495.00 ilILLIAlI E HEITKAlIP, TRU A/P 151483 01/17/13 51,335.90 f8!C EMPLOYEE BENEFITS A/P 151484 01/17/13 3,379.53 VISA A/P 151485 01/17113 1,320.00 LESLIE Sm!OMS A/P 151485 01/17/13 .00 VOIDED A/P 151487 01/17113 28,145.54 MORRIS. DICKSON CO, LL A/P 151488 01/17113 1,059.50 ALLIED WA8TE SERVICES # A/P 151489 01/17/13 185.00 AHRA A/P 151490 01/17/13 20,126.20 BKD, LLP AlP 151491 01/17/13 5.02 QUEST DIAGNOSTICS A/P 151492 01/17/13 375.00 REVISTA de VICTORIA A/P 151493 01/17/13 2,750.00 ASI BUSINESS GROUP A/P 151494 01/17/13 358.82 RR DONNELLEY . SONS CO A/P 151495 01/17113 1,973.00 LCA BANK CORPORATION . RUN DATE:02/07/13 TUlE:11:17 MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NU!,!BER DATE ~JoIOUNT PAYEE PAGE 5 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ AlP 151496 01/17/13 140,00 l'lAGEl'lORKS AlP 151497 01/1-7/13 4H.00- 1100NEY & CO., IMC~ AlP 151496 01/17113 3,660.00 PROVIDEMCE HEALTHCARE S AlP 151499 01/17/13 38.32 ABBOTT LABORATORIES AlP 151500 01/17/13 5.99 GULF COAST HARDl'lARE I A AlP 151501 01/17/13 3,451.71 A1!ERISOURCEBERGEM DRUG AlP 151502 01/17/13 262.36 CARDINAL HEALTH AlP 151503 01/17/13 26.17 AQUA BEVERAGE COIoiPANY AlP 151504 01/17/13 169.15 C R BARD INC AlP 151505 01/17/13 586.11 BAXTER HEALTHCARE CORP AlP 151506 01/17/13 535.51 BEC~,U\N COULTER INC AlP 151507 01/17/13 181.00 BOSTON SCIENTIFIC CORPO AlP 151508 01/17/13 286.50 CABLE ONE AlP 151509 01/17/13 25.00 CAL CODI FEDERAL CREDIT AlP 151510 01/17/13 564.00 CAD SOLUTIONS, INC AlP 151511 01/17/13 276.50 CERTIFIED LABORATORIES AlP 151S12 01/17/13 356.00 CYGNUS MEDICAL LLC AlP 151513 01/17/13 1,608.82 CPSI AlP 151514 01/17/13 3,261.73 SIEDlENS HEALTHCARE DIAG AlP 151515 01/17/13 45.42 FEDERAL EXPRESS CORP. AlP 151516 01/17/13 4,213.50 FISHER HEALTHCABE AlP 151517 01/17/13 171.00 GE DIEDICAL SYSTEl!S, INF AlP 151518 01/17/13 26,402.50 ROBERTS, ROBERTS & ODEF AlP 151519 01/17/13 571.89 GULF COAST PAPER CODIPAN AlP 151520 01/17/13 157.25 H E BUTT GROCERY AlP 151521 01/17/13 65.46 INDEPENDENCE MEDICAL AlP 151522 01/17/13 1,534.76 J & J HEALTH CARE SYSTE AlP 151523 01/17/13 13.80 LABCORP OF ADlERICA HOLD AlP 151524 01/17/13 594.42 LANDAUER INC AlP 151525 01/17/13 13.76 LOI~'S HOME CENTERS IMC AlP 151526 01/17/13 313.30 I!EDELA INC AlP 151527 01/17/13 25.00 TERESA lULLER AlP 151528 01/17/13 183.77 DIMC AUXILIARY GIFT SHOP AlP 151529 01/17/13 431.39 l!USTAIM & ASSOCIATES AlP 151530 01/17/13 51.99 ORIENTAL TRADING CO INC AlP 151531 01/17/13 4,551.40 OI~NS & lUNOR AlP 151532 01/17/13 135.75 PETROLEill1 SOLUTIONS,INC AlP 151533 01/17/13 11.73 POI~R ELECTRIC AlP 151534 01/17/13 859.70 R G & ASSOCIATES INC AlP 151535 01/17/13 110.00 RADIOLOGY UNLIMITED, PA AlP 151536 01/17/13 22.38 SHERWIN l'lILLIAI!S AlP 151537 01/17/13 697.58 SIEMENS MEDICAL SOLUTIO AlP 151538 01/17/13 93.89 THE ST JOHN COMPANIES, AlP 151539 01/17/13 1,047.98 SYSCO FOOD SERVICES OF AlP 151540 01/17/13 15,000.00 TEAM REHAB AlP 151541 01/17/13 4,612.65 TLC STAFFING AlP 151542 01/17/13 2,035.00 TEXAS DEPARTMENT OF HEA AlP 151543 01/17/13 133.90 TEXAS WIRED l!USIC INC AlP 151544 01/17/13 137.32 TG AlP 151545 01/17/13 35.91 UNIFIRST HOLDINGS AlP 151546 01/17/13 2,326.96 UNIFIRST HOLDINGS INC PAGE 6 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUI~BER DATE AMOUNT PAYEE RUN DATE:02/07/13 TIl4E:11:17 ---~-------~-~---------------------------------------------------------------------------------------------------------------------- AlP 151547 01/17/13 AlP 151548 01/17/13 AlP 151549 01/17/13 AlP 151550 01/17113 AlP 151551 01/17/13 AlP 151552 01/17/13 AlP 151553 01/17113 AlP 151554 01/17/13 AlP 151555 01/17/13 AlP 151556 01/17/13 AlP 151557 01/17/13 AlP 151558 01/17/13 AlP 151559 01/17/13 AlP 151560 01/17/13 AlP 151561 01/17/13 AlP 151562 01/17/13 AlP 151563 01/17/13 AlP 151564 01/17/13 AlP 151565 01/17/13 AlP 151566 01/17/13 AlP 151567 01/17/13 AlP 151568 01/17/13 AlP 151569 01/17/13 AlP 151570 01/17/13 AlP 151571 01/17/13 AlP 151572 01/17/13 AlP 151573 01/17/13 AlP 151574 01/17/13 AlP 151575 01/24/13 AlP 151576 01/24/13 AlP 151577 01/24/13 AlP 151578 01/24/13 AlP 151579 01/24/13 AlP 151580 01/24/13 AlP 151581 01/24/13 AlP 151582 01/24/13 AlP 151583 01/24/13 AlP 151584 01/24/13 AlP 151585 01/24/13 AlP 151586 01/24/13 AlP 151587 01/24/13 AlP 151588 01/24/13 AlP 151589 01/24/13 AlP 151590 01/24/13 AlP 151591 01/24/13 AlP 151592 01/24/13 AlP 151593 01/24/13 AlP 151594 01/24/13 AlP 151595 01/24/13 AlP 151596 01/24/13 AlP 151597 01/24/13 47.28 VERIZON SOUTHVreST 12.40 _ ~THE VICTORIA_ADVOCATE 11S.89 SUE IITLLIAl~S 24.24 GRAINGER 184.81 MICHELLE GRISSETT 87.00 AUSTEN RIVERA 25.00 KATHY L SHID,UU{ER 209.18 BLUE CROSS OF ILLINOIS 330.00 JOHNNY L HENDERSON 7,855.65 ACCENT 94.40 BLUE CROSS OF ILLINOIS 745.69 HEALTHCAHE SERVICE CORP 109.01 BLUE CROSS OF ILLINOIS 1,960.75 GOLDEN RULE 124.00 NAPHAPORN ~IT 150.00 ELLEN LYNCH 15.00 COURTNEY REESE 29.75 JOSE GONZALEZ 13,37 PAUL T ALLRED 50.00 ALFRED STANGER 511.16 AFTEm'UlTH 39.95 JOSE GONZALEZ 25.00 llAHY J SPOONEMORE 69.00 DUANE E GATES 55.60 CAROL IITLLIA!IS 15.62 JOEL FELLERS 210,57 REFUND DEPT/CASH DISBUR 50,00 MICHAEL HALLIBURTON 240.00 CHRIS KOVAHEK 7,692.91 US FOOD SERVICE 1,831.77 PRINCIPAL LIFE 22,688,57 SUNTRUST EQUIPlmNT FINA 208,33 JENISE SVETLIK 307.00 CENTURION MEDICAL PRODU 28,670.12 l~!C EMPLOYEE BENEFITS 500,00 JASON ANGLIN 580,00 LESLIE SIIll40NS 1,743.39 MORRIS & DICKSON CO, LL 232.54 CENTURYLINK 495.00 FASTHEALTH CORPORATION 180.00 SOCIETY FOR HID,UlN RESOU 1,204,90 MCKESSON AUTOMATION INC 4,587.95 CLINICAL PATHOLOGY 585.91 ANDERSON CONSULTATION S 22.25 GULF COAST HARDWARE I A 2,386.25 AIRGAS-SOUTHVreST 3,128.99 AFLAC 51.26 AT&T MOBILITY 58.00 C R BARD INC 3,682.28 BAXTER HEALTHCARE CORP 22,186.80 BECKIUlN COULTER INC PAGE 7 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE A110UNT PAYEE , RUN DATE:02/07/13 TII1E:ll:17 ----~~------------------------------------------------------------------------------------------------------------------------------ AlP 151598 01/24/13 AiL 1_51599 01/24/1)_ AlP 151600 01/24/13 AlP 151601 01/24/13 AlP 151602 01/24/13 AlP 151603 01/24/13 AlP 151604 01/24/13 AlP 151605 01/24/13 AlP 151606 01/24/13 AlP 151607 01/24/13 AlP 151608 01/24/13 AlP 151609 01/24/13 AlP 151610 01/24/13 AlP 151611 01/24/13 AlP 151612 01/24/13 AlP 151613 01/24/13 AlP 151614 01/24/13 AlP 151615 01/24/13 AlP 151616 01/24/13 AlP 151617 01/24/13 AlP 151618 01/24/13 AlP 151619 01/24/13 AlP 151620 01/24/13 AlP 151621 01/24/13 AlP 151622 01/24/13 AlP 151623 01/24/13 AlP * 151624 01/24/13 AlP 151628 01/24/13 AlP 151629 01/24/13 AlP 151630 01/24/13 AlP 151631 01/24/13 AlP 151632 01/24/13 AlP 151633 01/24/13 AlP 151634 01/24/13 AlP 151635 01/24/13 AlP 151636 01/24/13 AlP 151637 01/24/13 AlP 151638 01/24/13 AlP 151639 01/25/13 AlP 151640 01/25/13 AlP 151641 01/25/13 AlP 151642 01/25/13 AlP 151643 01/25/13 AlP 151644 01/25/13 AlP 151645 01/25/13 AlP 151646 01/25/13 AlP 151647 01/25/13 AlP 151648 01/25/13 AlP 151649 01/25/13 AlP 151650 01/25/13 AlP 151651 01/25/13 695.28 8t-IIL 74.95 360.00 25.00 9,738.18 845.50 600.00 8,251.65 495.00 3,952.30 325.27 133.27 324.80 135.91 102.87 243.04 96.20 50.49 56.55 112.59 17.00 258.22 210.36 4,525.00 750.00 949.81 2,795.00 320.00 2,230.72 735.25 779,80 4B1.50 4,107.00 4,649.66 35.91 2,274.63 3,664.37 6,000.00 100.00 374.84 2.21 3,997.98 156.00 8,918,85 15,097.00 79.95 36.00 6,868.47 100.00 258.52 BECKWITH ELECTRONIC ENG BOHLS BEA1\Il1IUdOlIER T BOSART LOCK & KEY INC CAD SOLUTIONS, INC CALHOUN COUNTY WASTE 11G CPSI DOWNTOI9N CLEANERS JOE A FALCON FISHER HEALTHCARE FORT BEND SERVICES, INC GE HEALTHCARE H E BUTT GROCERY INDEPENDENCE MEDICAL INFOLAB INC IVANS 11. C. JOHMSON CO~IPANY IN LANGUAGE LIME SERVICES MARKS PLUMBING PARTS IUlTTHEW BENDER & CO. ,IN lIEDIBADGE lIlIC AUXILIARY GIFT SHOP 11EDIVATORS THE 110RGAN LENS mIENS & lUNOR PRElIIER SLEEP DISORDERS PORT LAVACA WAVE RECEIVABLE 11ANAGEMENT, SO TEX BLOOD & TISSUE C STANFORD VACUUll SERVICE SYSCO FOOD SERVICES OF STERICYCLE, INC TLC STAFFING TEXAS DEPT.OF STATE HEA T-SYSTEl,l, INC. UN\n1 LIFE INS CO OF AIlE UNIFIRST HOLDINGS UNIFIRST HOLDINGS INC THE VICTORIA ADVOCATE BR HEALTHCARE SERVICES SAFETY NET HOSPITALS FO CARDINAL HEALTH AT&T 110BILITY BECKl1AN COULTER INC CENTRAL DRUGS CITY OF PORT LAVACA CPSI DLE PAPER & PACKAGING H E BUTT GROCERY RICOH USA, INC. I1EMORIAL I~DICAL CENTER I1ETLIFE PAGE 8 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUJ'IBER DATE A110UNT PAYEE . RUN DATE:02/07/13 TIME:11:17 ---------------------------~-------------------------------------------------------------------------------------------------------- AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP 151652 01/25/13 151653 01/25/13 -----.- ----- 151654 01/25/13 151655 01/25/13 151656 01/25/13 151657 01/30/13 151658 01/31/13 151659 01/31/13 151660 01/31/13 151661 01/31/13 151662 01/31/13 151663 01/31/13 151664 01/31/13 151665 01/31/13 151666 01/31/13 151667 01/31/13 151668 01/31/13 151669 01/31/13 151670 01/31/13 151671 01/31/13 151672 01/31/13 151673 01/31/13 151674 01/31/13 151675 01/31/13 151676 01/31/13 151677 01/31113 151678 01/31/13 151679 01/31/13 151680 01/31/13 151681 01/31/13 151682 01/31/13 151683 01/31/13 151684 01/31/13 151685 01/31/13 151686 01/31/13 151687 01/31/13 151688 01/31/13 151689 01/31/13 151690 01/31/13 151691 01/31/13 151692 01/31/13 151693 01/31/13 151694 01/31/13 151695 01/31/13 151696 01/31/13 151697 01/31/13 151698 01/31/13 151699 01/31/13 151700 01/31/13 151701 01/31/13 151702 01/31/13 108.48 845.00 15,000,00 1,939.68 24.80 100.00 64.59 233.57 502.70 54.75 400.00 103.45 495.00 5,581.33 4,113.68 .00 20,939.23 128.64 11,600.00 7,388.39 26,219.33 458.33 300.45 455.57 787.50 27.00 13.56 76.64 112.44 85.70 865.34 425.06 311.89 4,132.33 181. 79 25.00 25.00 180.40 426.70 939.56 5,843.95 175.09 54.08 148.00 40.56 883.60 2,447.21 171.00 123.31 203.80 295.75 PMI PARRISH RADIOLOGY UNLIMITED, PA TEMI REHAB VERIZON SOUTffijEST THE VICTORIA ADVOCATE I1EMORIAL MED CEN EMP BE CUSTOM MEDICAL SPECIALT HEALTH CARE LOGISTICS I CENTURION llEDICAL PRODU DEWITT POTH & SON WILLIAl1 E HEIKAl1P, TRUS Al1BU INC WILLIAl,I E HEITKAI.IP, TRU IThIC EMPLOYEE BENEFITS ALERE NORTH AlIERICA INC VOIDED MORRIS & DICKSON CO, LL PLATlNUlI CODE CPP WOUND CARE #28,LLC BKD, LLP NOBLE MIERICAS ENERGY INNOVATIVE X-RAY SERVIC FIVE STAR STERILIZER SE UNITED STATES ENDOSCOPY KINGSLEE JANUARY TEXAS PRESCRIPTION PROG JESSICA WALTHER ABBOTT LABORATORIES GULF COAST HARDWARE I A ACTION LUI'IBER A11ERISOURCEBERGEN DRUG CARDINAL HEALTH BAXTER HEALTHCARE CORP BEC~IAN COULTER INC BRIGGS HEALTHCARE ANGIE BURGIN CAL COlol FEDERAL CREDIT CALHOUN COUNTY CENTRAL DRUGS CITIZENS NEDICAL CENTER CDl'1 GOVERNl1ENT, INC. COOK MEDICAL INCORPORAT COOPER SURGICAL INC CPSI FEDERAL EXPRESS CORP. FIRESTONE OF PORT LAVAC FISHER HEALTHCARE GE MEDICAL SYSTEloIS, INF GRAPHIC CONTROLS LLC GULF COAST PAPER CONPAN GOLDEN CRESCENT COIThIUNI PAGE 9 GLCKREG MEMORIAL MEDICAL CENTER CHECK REGISTER 01/01/13 THRU 01/31/13 BANK--CHECK---------------------------------------------------- CODE NUJolBER DATE AJolOUNT PAYEE . RUN DATE:02/07/13 THlE:ll:17 __~~_______~__________~______________________________________________________________________________________________________w______ AlP 151703 01/31/13 ~A/P 151704 01/31/13__ AlP 151705 01/31/13 AlP 151706 01/31/13 AlP 151707 01/31/13 AlP 151708 01/31/13 AlP 151709 01/31/13 AlP 151710 01/31/13 AlP 151711 01/31/13 AlP 151712 01/31/13 AlP 151713 01/31/13 AlP 151714 01/31/13 AlP 151715 01/31/13 AlP 151716 01/31/13 AlP 151717 01/31/13 AlP 151718 01/31/13 AlP 151719 01/31/13 AlP 151720 01/31/13 AlP 151721 01/31113 AlP 151722 01/31/13 AlP 151723 01/31/13 AlP 151724 01/31/13 AlP 151725 01/31/13 AlP 151726 01/31/13 AlP 151727 01/31/13 AlP 151728 01/31/13 AlP 151729 01/31/13 AlP 151730 01/31/13 AlP 151731 01/31/13 AlP 151732 01/31/13 AlP 151733 01/31/13 AlP 151734 01/31/13 AlP 151735 01/31/13 AlP 151736 01/31/13 AlP 151737 01/31/13 AlP 151738 01/31/13 AlP 151739 01/31/13 TOTALS: 479.20 H E BUTT GROCERY 36.83 __INDEPENDENCE I,IEDlCAL _ 2,177.05 INFOLAB INC 8,088.51 liERFEN USA LLC 35.99 JACK L. llARCUS, INC 115.42 LOWE'S HOME CENTERS INC 170.69 IlARKETLAB, INC 1,076.64 MEDRAD INC 1,135.91 MERRY X-RAY/SOURCEONE H 175.57 MERIDIAN BIOSCIENCE 73.98 ORIENTAL TRADING CO INC .00 VOIDED 5,453.20 OliENS & MINOR 38.31 POliER ELECTRIC 154.25 SEARS 5,000.00 SOUTHEAST TEXAS HEALTH 531.84 THE ST JOHN COMPANIES, 25.00 TEXAS DEPART!IENT OF PUB 420.66 TEXAS ELECTRICAL SUPPLY 127.12 TG 35.91 UNIFIRST HOLDINGS 3,370.98 UNIFIRST HOLDINGS INC 220.01 VERIZON SOUTffiiEST 156.62 VERIZON WIRELESS 12.40 THE VICTORIA ADVOCATE 309.41 WAL!lART CO!IDIcrNITY 11.41 SUPERIOR HEALTH PLAN 405.86 SUPERIOR HEALTH PLAN 222.40 TRICARE REFUNDS 8,281.15 BLUE CROSS HLUE SHIELD 2,076.15 BLUE CROSS BLUE SHIELD 311. 25 AETNA 20.53 YUJEN HUANG 148.20 lWS TRICARE ADMINISTRAT 29.00 TRAVIS BRIGHM~ 30.90 PORT LAVACA ANESTHESIA 126.00 ACCENT 1,134,895.32 . RUN DATE: 02/14113 TIME: 08:56 PRTitle PRDeptName -------------------------------------------------------------------- SUPERVISOR-PURCH/CS PURCHASING REGISTERED NURSE E!!ERGENCY ROO!! _DEPARTHENTAL_ASSIST__ MAINTENANCE_ CS TECHNICIAN CENTHAL SUPPLY CENTRAL STERILE TECH SURGERY I1lAGING TECH HEALTH INFORMATION llANAGEllENT DIRECTOR-PT FIN SVCS PATIENT FINANCIAL SERVICES CS TECHNICIAN CENTRAL SUPPLY ES AIDE ENVIRONllENTAL SERVICES SHIFT SUPERVISOR DIETARY IC/EH/EM NURSE INFECTION CONTROL REGISTERED NURSE NED/SURG FOOD SERVICE STAFF DIETARY o R AIDE SURGERY REGISTERED NURSE EHERGENCY ROOM TRAUllA COORDINATOR ElolERGENCY ROOM HN/PERIOPERATIVE NUR SURGERY REGISTERED NURSE ICU SHIFT SUPERVISOR-Atl ENVIRONl1ENTAL SERVICES llANAGER-SURGERY-OPC SURGERY C,N,O, ADHINISTRATION-CLINICAL SERVIC PAYROLL CLERK ACCOUNTING REGISTERED NURSE MED/SURG LICENSED VOCATIONAL OBSTETRICS REGISTERED NURSE ICU LICENSED VOCATIONAL MED/SURG REGISTERED NURSE ICU REGISTERED NURSE OBSTETRICS REGISTERED NURSE EMERGENCY ROOM . REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS LICENSED VOCATIONAL IlED/SURG ADMINIST ASSISTANT ADMINISTRATION REGISTERED NURSE ICU . LVN/SCRUB NURSE/OFFI SURGERY REGISTERED NURSE ICU REGISTERED NURSE SPECIALTY CLINIC LICENSED VOCATIONAL OBSTETRICS LICENSED VOCATIONAL SURGERY MEDICAL SONOGRAFHER RADIOLOGY REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY MICRO NT LABORATORY MEDICAL LAB TECH LABORATORY LAB DIRECTOR LABORATORY LAB ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY LAB SECRETARY LABORATORY REGISTERED NURSE El1ERGENCY ROQl! PT TECH II -CONTRACT PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY PT TECH II PHYSICAL THERAPY PAGE 1 MEMORIAL 11EDICAL CENTER DEFAULT FOElolAT FROM DB019 .:TAN L\I"~Y 8-0 \3 PRTotGross 6475.63 6766.09 ~4J,ll 2742,50 4276,37 1464,62 5968,46 137 ,50 2657.48 3021. 09 8046.94 5455,71 2140,41 2236.30 1836.07 6299,01 8430,91 1556,32 2688,00 9497,93 9980,40 5128,43 7157,26 413 5.48 8967.03 5418,69 1023,1] 6012,18 8263,79 6247,40 9942,14 3575,00 3248,74 4130,60 6592,53 4259.18 6973,40 8478,83 1804,26 4699,50 7821.09 6481.89 7598,42 1788,32 674,80 1034,63 7049,68 3390.08 5707,61 3003.03 6357,33 2605,36 749,33 2994,92 RUN DATE: 02/14/13 TIME: 08:56 IIEI.[QRIAL llEDICAL CENTER DEFAULT FORlffiT FROII DB019 PAGE 2 PRTit1e PRDeptName PRTotGross -------------------------------------------------------------------- PLANTOPS SUPERVISOR IffiINTENANCE 5851,40 ADIIINISTRATIVE ASST, ADIIINISTRATION-CLINICAL SERVIC 3299,53 -REGISTERED NURSE-OBSTETRICS --8860, ~9 ED MANAGER EIIERGENCY Romi 10431. 68 REGISTERED NURSE IIED/SURG 7764,44 REGISTERED NURSE OBSTETRICS 5588,75 REGISTERED NURSE OBSTETRICS 7283,51 DIRECTOR-UR/QA/IC/IDI QUALITY ASSURANCE 8691,40 REGISTERED NURSE SURGERY 1269,10 CERTIFIED NURSE AIDE l4ED/SURG 3134,97 DIRECTOR-IIS/ICU/OB liED/SURG 8691.40 REGISTERED NURSE ICU 7235,51 llEDICAL LAB TECH LABORATORY 4760,42 REGISTERED NURSE llED/SURG 3903,32 SUPERVISOR LVN/RPhT PHARMACY 5005,20 REGISTERED NURSE l4ED/SURG 2955,62 REGISTERED NURSE l4ED/SURG 6182,21 REGISTERED NURSE l4ED/SURG 4422,00 CERTIFIED NURSE AIDE lIED/SURG 2710,86 REGISTERED NURSE OBSTETRICS 10857,69 REGISTERED NURSE MED/SURG 5653,36 CERTIFIED NURSE AIDE MED/SURG 2697,77 LICENSED VOCATIONAL lIED/SURG 457,01 REGISTERED NURSE ICU 4130,82 REGISTERED NURSE EMERGENCY ROOM 5733,64 REGISTERED NURSE lIED/SURG 4823,87 REGISTERED NURSE OBSTETRICS 3276,25 CERTIFIED NURSE AIDE lIED/SURG 1798,00 CERTIFIED NURSE AIDE l'lED/SURG 1529,31 REGISTERED NURSE lIED/SURG 5253.05 LICENSED VOCATIONAL llED/SURG 1764,20 REGISTERED NURSE lIED/SURG 6552,39 REGISTERED NURSE EMERGENCY ROOII 6636,85 LICENSED VOCATIONAL IIED/SURG 3356,98 CERTIFIED NURSE AIDE MED/SURG 4146,79 LICENSED VOCATIONAL NED/SURG 2183.63 REGISTERED NURSE ICU 5738,22 REGISTERED NURSE ElIERGENCY ROOII 6086,05 REGISTERED NURSE ICU 419,00 REGISTERED NURSE ICU 6296,50 REGISTERED NURSE ICU 1156,00 REGISTERED NURSE ICU 8618,64 REGISTERED NURSE l,lED/SURG 4691.25 REGISTERED NURSE ICU 6919,61 EN-OR SCRUB NURSE SURGERY 5400,38 REGISTERED NURSE SURGERY 7101.26 LICENSED VOCATIONAL PHAIDffiCY 1786,75 OR TECH SURGERY 3889,21 . TRANSCRIPTIONIST HEALTH INFORlffiTION IIANAGENENT 3478,78 REGISTERED NURSE SURGERY 7514,95 PRESCRIPTION CLERK INDIGENT CARE PROGRAlI 2210,09 ASSISTANT BUYER TRANSPORTATION 2540,00 OP COORDINATOR SPECIALTY CLINIC 2814,36 REGISTERED NURSE ElIERGENCY ROOM 4461,23 CERTIFIED NURSE AIDE lIED/SURG 2130,88 RUN DATE: 02/14/13 THlE: 08:56 PRTitle PRDeptName -------------------------------------------------------------------- PRTotGross REGISTERED NURSE El1ERGENCY ROOH REGISTERED NURSE EHERGENCY ROOH - HTTECH-SUPR -LABORATORY IlEDICAL TECHNOLOGIST LABORATORY HEDICAL LAB TECH LABORATORY MEDICAL LAB TECH LABORATORY LABORATORY ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY HEDICAL LAB TECH LABORATORY IlEDICAL LAB TECH LABORATORY LAB ASSISTANT LABORATORY REGISTERED NURSE 11ED/SURG SECRETARY MEMORIAL WOMEN'S CENTER LICENSED VOCATIONAL HEHORIAL 11EDICAL CLINIC REGISTERED NURSE HED/SURG REGISTERED NURSE MED/SURG RADIOLOGICAL TECH RADIOLOGY. RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RECEPT/SECRETARY RADIOLOGY RADIOLOGICAL TECH RADIOLOGY DIRECTOR-RADIOLOGY RADIOLOGY RADIOLOGY SUPERVISOR RADIOLOGY RADIOLOGICAL TECH . RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY LVN-CPhT PHARMACY REGIST PHARHACY TECH PHARMACY Pl!AR}lACIST Pl!AR}lACY REGISTERED NURSE EMERGENCY ROOM PT ASSISTANT PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY PT SEC/RECEPTIONIST PHYSICAL THERAPY PT TECH 1 PHYSICAL THERAPY PT TECH 1 PHYSICAL THERAPY CIHCP COORDINATOR INDIGENT CARE PROGRAM TRANSCRIPTION LEADER HEALTH INFORHATION IlANAGEl>lENT TRANSCRIPTIONIST-BR HEALTH INFORllATION MANAGEMENT OP CODER/DC ANALYST HEALTH INFORlJATION MANAGEHENT ROI / RI TECHNICIAN HEALTH INFORllATION MANAGEllENT TRANSCRIPTIONIST/BR HEALTH INFORllATION MANAGEHENT CODING SPECIALIST HEALTH INFORllATION MANAGEHENT FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY SHIFT SUPERVISOR DIETARY FOOD SERVICE STAFF DIETARY CERTIFIED NURSE AIDE IlED/SURG FOOD SERVICE STAFF DIETARY FOOD SERVICE STAFF DIETARY MEHORIAL IIEDICAL CENTER DEFAULT FORllAT FROM DB019 9061,69 3592,92 --5160,51----- 5268,16 5281. 03 4981,68 2348,59 1030,15 1309.15 812 ,42 2422,21 115,00 5599,41 330,75 3235.25 6656,89 2023,77 3298,62 3806.20 5376.25 7394,77 5296,65 7289,40 2874,55 655,36 9015,50 8376.32 5104,78 5866,34 985,50 3958,95 4248,26 4642,71 15605,00 1506,89 5341. 06 5828,62 2814,77 950,00 47,25 2553,12 4810,23 1385.65 3062,71 1590,85 247,50 3809,28 2164,32 1825,03 1118.25 2630,00 2255.63 2138.75 895,40 1874,03 PAGE 3 RUN DATE: 02/14/13 TIJ1E: 08:56 PRTi tle PRDeptName DIRECTOR OF DIETARY DIETARY BIO-fffiD TECHNICIAN BIO MEDICAL ENGINEERING - BIO-MED TECmnCIAN- -BIG-MEDICAL ENGINEERING GROUNDSKEEPR/PAINTER IIAINTENANCE PLANT OPS SPECIALIST IUlINTENANCE SECURITY SUPERVISOR SECURITY ES AIDE ENVIRONMENTAL SERVICES FLOOR TECHNICIAN ENVIRONl,ffiNTAL SERVICES ES flANAGER ENVIRONMENTAL SERVICES DIR OF PLANT SERVICE ENVIRONllBNTAL SERVICES FLOOR TECHNICIAN ENVIRONl1ENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES ES AIDE ENVIRONllENTAL SERVICES ES AIDE ENVIRONlIENTAL SERVICES ES AIDE ENVIRONlffiNTAL SERVICES ES AIDE ENVIRONllENTAL SERVICES SECURITY OFFICER SECURITY SECURITY OFFICER SECURITY SOCIAL WORKER SOCIAL WORK/DISCHARGE PLANNING REGISTRATION CLERK PATIENT FINANCIAL SERVICES INSURANCE COORDINAT, PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION SECRETARY/RECEPTION MEMORIAL WOMEN'S CENTER REGISTRATION CLERK PATIENT FINANCIAL SERVICES INSURANCE FU CLERK PATIENT FINANCIAL SERVICES CASHIER-SWITCHBOARD PATIENT FINANCIAL SERVICES SECRETARY/RECEPTION MEMORIAL MEDICAL CLINIC INSURANCE ADJUDICATO PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION PT ACCOUNT SUPERVISO PATIENT FINANCIAL SERVICES REGISTERED NURSE ElffiRGENCY ROO1I REGISTRATION CLERK PFS - REGISTRATION REGISTERED NURSE ICU SECURITY OFFICER SECURITY REGISTRATION CLERK PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION IffiDICAID COORDINATOR PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION MEDICARE COORDINATOR PATIENT FINANCIAL SERVICES REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH RADIOLOGY REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION I,T, DIRECTOR INFORlIATION TECHNOLOGY I,T. SYSTEM ANALYST INFORfUlTION TECHNOLOGY REGISTERED NURSE EMERGENCY ROOM ACCOUNTANT ACCOUNTING C, F, 0, ADMINISTRATION C,E.O, ADMINISTRATION ADMINISTR, OFFICER ADMINISTRATION 11E110RIAL MEDICAL CHNTER DEFAULT FORMAT FROI; DB019 PAGE 4 PRTotGross 5196,20 465,00 - 6912,84 3218.25 4710,03 3082,34 1175,80 2304,13 3283,37 6989.60 2142,70 1674,4E 1137.9E 2296,96 1835,20 2188,54 1798,20 1884,00 2200,25 2660,48 1310,27 7688,20 575.48 2102,19 2469.32 2359.94 790.58 1861.41 1112,44 2124,61 2285,82 164,86 2952,00 6370,65 10E9,55 3821.51 2394,00 1984,12 930,60 2758,63 1573,98 1232,87 2676,71 5351. 71 5428,50 2027,54 1673,14 1899,80 8003.47 6827,82 3169,64 2573,68 15150,00 17657,69 5564,20 RUN DATE: 02/14/13 THIE: 08:56 MEMORIAL MEDICAL CENTER . DEFAULT FORMAT FROlI 08019 PAGE 5 PRTitle PRDeptJlame PRTotGross DIRECTOR !&I,AP CLERK PURCHASING 5659,40 ---Grand totals Total lines " 220 921860,29 @IHS Source Totals Report Issued 02/18/2013 Calhoun Indigent Health Care 1-1-13 through 1-31-13 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 01-2 Physician Services- Anesthesia 02 Prescription Drugs 05 Lab/x-ray 08 Rural Health Clinics 13 Mmc -Inpatient Hospital 14 Mmc - Hospital Outpatient 15 Mmc - Er Bills 4,208.50 1,350.00 1,363.52 425.00 5,643.11 33,942.00 43,796.00 6,680.00 Expend itu res Reimb/Adjustments 97,544.65 -136.52 Grand Total 97,408.13 Fiscal Year Payroll-Expenses 1,129,05 162.46 1,363,52 98.90 3,999,33 19,007.52 15,004.80 2,271,20 43,173,30 -136,52 43,036.78 43,036.78 5780,26 L1vtAl1~vv '14{jJ!tXAv~ , Calhoun County Indigent Coordinator 2011 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending --- -- --- ----- Jan 7 22 10 152 Feb 9 13 17 156 Mar 32 33 26 153 Apr 8 19 28 164 May 6 19 16 149 Jun 25 21 23 146 Jul 1 19 5 140 Aug 1 13 39 108 2 Sept 2 43 32 79 11 Oct 8 15 27 62 16 Nov 7 8 21 47 15 Dec 1 24 27 30 14 YTD 107 249 271 1386 58 12 Mo Avg . 9 21 23 116 5 2012 Calhoun Indigent Care Patient Case load Approved Denied Removed Active Pending Jan 4 10 2 37 9 Feb 1 17 2 36 11 Mar 4 16 3 38 20 Apr 1 15 3 39 21 May 3 11 3 40 17 Jun 10 12 5 46 15 Jul 6 15 5 48 22 Aug 10 21 1 59 20 Sept 5 17 4 59 19 Oct 7 18 5 61 34 Nov 4 15 9 57 30 Dec 4 23 7 54 32 YTD 59 190 49 574 250 Monthly Avg 5 16 4 48 21 2013 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 5 12 5 55 28 J",b ------------ - ___n_____ __ --------- Mar Apr May Jun Jul Aug Sept Oct Nov Dec YTD 5 12 5 55 28 Monthly Avg 5 12 5 55 28 APPOINTMENTSjRE-APPOINTMENTS TO THE MEMORIAL MEDICAL CENTER BOARD OF TRUSTEES: This agenda item was passed at this time. AWARD BIDS FOR FUEL TO BE DELIVERED FOR THE PERIOD MARCH 16, 2013 THROUGH APRIL 15, 2013: Diebel Oil was the low bidder with a bid of $3,60 for diesel fuel and a bid of $3.34 for unleaded gasoline. A Motion to award the low bids of $3.60 for diesel fuel and $3.34 for unleaded gasoline to Diebel Oil was made by Commissioner Fritsch and seconded by Commissioner Lyssy, Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 03/11/2013 08:35 (FAX) P.001/004 CINDY MUELLER COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 202 S ANN ST, STE B fORT LA V ACA, TEXAS 77979 (361) 553.4610 MEMORANDUM TO: JUDGE PFEIFER & SUSAN RILEY COUNTY JUDGE'S OFFICE FROM: AUDlTO:RS OFFICE - PEGGY HALL DATE: March 11,2.013 RE: AGENDA ITEM - MARCH 14, 2013 AGENDA ITEM THURSDAY, MARCH 14, 2013 ... Consider and take necessary action to award bid for Fuel to be Delivered for the period beginningMlirch 16,2013 and ending April 15, 2013. (CM) Fuel-Bulk Delivered: Diebel 011 Co was the Low Bid on Diesel and Regular Unleaded - I:!:! ~ 0) i E '" 'l; ~ <> - Ii ~ ~ I~ &J I I;;; :'5i ;;; i '" '" i '" '" II ~ II ~ ~ <:) 111 ~ - ill .., S .., E ] e 'll E! li.g ~,g .g a,g J~ Ji j 1l l~' .. :;; ~ 'in-I 'fai ~~ lfi'S lB~ III ~ lfi'S Q:: Q c C Q c:; :J ,- :1 ,!II ::l,!!l :::>.!!l ut ot o~ of I ~8 ~.l !i:s Z I ~8 ii:itj ~~ ~fi ii!a il!~ Q, 4- ~J ~J ~J ~j M - I @ ~ ffj ci " ~ a1 c::: ;!i g ~ ~ ti ~ III g ....J ....l ~ !!; .... ~ w a ....l <5 II 0 o i iil !!l 0 I.) ~ :z ~ !!l ~ III ::> (J) III C (J) :::l =: co ~ ...J i w ul :i :::l ::::l U. i2 " ul i ~ ::5 fa ~ i ~ I lit ~ I ~ U 2S .s '" I ~ I!~ &l iila III .,: ::l - a ~ i .. :! i i 1# w .., l- l5 :I! vOO/ZOO'd (xv:ll SE:SO E LOZ/lLIEO . 03/11/2013 08:35 (f'PJ'.) P .003/004 03/0112013 1$:3:1 !I'M! r."nJ."U....... CAl_llOTY.1EUS.IEf. m.UlimBL__. INVRATION TO B. Il_R "_COM IM-' . .X71 >> IX 771'1I . 'J .-------------... BID ITEM MllllfIIIM: MARCH 15, 20'11 lIMn: ..."RIl.14, ~Q~~ NII;IIML ,I "lfIFI$R, CAL/lQIJH COUNTY JcJCIU, 211 II ANN n, '1l11I'~Q"H, ItQQI\I 3P', "'Qllr LAVA/:A 'Dt yr". BI DlIlIHOlJl.D III! IIVIIMI"f!D IN A laAl.lt.lI!NVEI.OPE Pw+,INI."f MARKEO: fliALfI/) aiD- . -,---, SlIl'J ARe CUI! ...nH.,Jl,llllal!'. OFFICI ON OR 1i1lIFORI!: 10:Q() AM, THI,/If.ttlA 1'/ MAItCH 'Y. 2013 illDa WII.l. /lI!AWARPllm A',"l'HIi COMll1lIIIONIM' COU/I" IJiIlI!'nN~ \'.IN: rHUlIlUilA', MAItlJH 1', ~01~ r'~1i Ol,OOK l!ol THIi eQi JUPIJIl'e O"~ICIIS ,"",e "r'IOIA!. CI.OOK 'l'1i,l,i' Witt 8E ,lieD IN CtI1'IRMINlNG THIl TIMnHA T A IIIlll~ ~CeIYlli) ANI> 1101' TIM THA'!' II11S WII.l.IlIl opeNeD 1110$ IIEOeiVl!D mill THll OPlli,lNG TIME Wll.l, Ill! ReTUlINI!O UNOPENIlD TO a'PU'1I 't04N <:QMM"" I!M' OOlJllT RllIl!I\V~$ ll'ti. RIG ~-'1l:l WAIVl:l TEOHN;0A1.1Tllil$, RIlJIOr ANY OFt 1Il.1.1i11l.~, TO AOOliil't tM! B!tl _'~~M.P MO'iT A!;NANT Oil' TO CALHOUN COUNTY AND TO Il> 'l1'!~ $QJ.e JlA;ltl~ Illl)IjmMININo \\IIiIOH ~ VYI"~ I!Il! MOST I A':;VAIiTAOIOl)l,: TO'T1111 QUNI'Y "'''I! OOUNI'Y Q" OA..~O~rl T!M-~ la...!'j ~Q\w' eM~I.OYMIl"'T OPPO/lTUNITV _I..OV&I\, '!'HI! OClUN'l'1' l'il~~ 101,),. bl$OI~IIAINA ON THE '~Ill ('.I' MOE, Qt:r.OFt, NATtONP-1. OIllIQIf', 8SX, JllliU:OION, AIIII 01'1 HAfIllllC.Y"IlD STATUS IN C\'l"~Q\'MI!t.lT OR'Ilil VISION OPllUIVIClIi, 1'(JU ARI!.INlIll'I:J TO S IMIT AIICl ON TIll ABOVE ,TEM 0: ,p1.fJ:-1/,."'f.!.ql;!;I~' MlLaIUIi .'UIlljfaULK D."'V'''U IJINIDIIIm VA""'" _'WilII'" ;o_!pOUN'I'Y .1l1I. TANKtl ~.!iW'_._,!Al~~_................ MI_'- ."..__ MOM_ ~_...-.,_ -_ __ _ """.... __.. """ _ -_..- ,....._ N'W_ _~tI.Q~ >>:liDaa J'UBL ,,';SLIVlRY l1l~tt bt mod8 within ~4 hOulto Il\tr rec.j'ling Qrd., Irol1llhl C~UlllY Otp.nmlnl In tnl QU'~\11V Qrdtlr.d, II vlndl/I' qjI11nOI dlliver Wilhl" 2,~ IIOU" or rtl\l",lo dllly,r. 111' county l>8plrtmol'lt will of.ll'lrom the nlll't lOWllIl bklde(. ..~I'tICI!' Plr GIllon MulST IIIIOL\JDt: IIIIIHl$ and clta'g...lnolud:rg ,liT_1Ft.. tht Oo~nty 1& nOI'~'mpt from (fo, IIIlIi'nplll: SO.M flt8t41I!~oi" -:-ax, 't~\l1 OlllworytinvllQllmMISI f'&.., ,....",..101' !\j:X1I Rta>vety I'M. t~d "tdtrt; LUIPTTlIX) .."Ree FROM VvA'1'lifl ANO eUSP!Nl)I'!O MM'T!!R .JIliJI Y/~tJ~NICE GALLON ~JB!J:L ;...~ ,;.J:;;~n;;: - ..Uw.; V;~EADBn -o'Ai;LiNi....... - - - ...- --' -,. ~ - -..... - -- - -.w ..ORIVERY mulIl bt mId. wllh:~ 24 tvJ~r& elter MQOI'iltlg or~'r rlQ(ll \h. OountY l).ptrtn1tnlln th~ qUintity or~rad, If VtndOr eannQt dtllver within :l4I hcurs 0' rtn,'lIt to d,lllItr lhl Covnty 08parimOl'll will Ill'll" from \hI r\ljX! 'o"-It Oldder, ".P-RICE Per OIlIIQn MUll! INOLl;Oe: .,1 ,... end oh,"i~' InQl\ldl~O ,II '1'.lIMIF.., tht Onunty 1'l'Iot .xalllfol r,am (f~' e~pl.; 10.20 &.181t EHolt$ rlit, StilI ClIlivtryJenOJlrOllmMtlf "MI. ...dtltl 011 IIlplll l'lllOov'ry ".t end F.dtr,1 W,'r'T8lt) ."~I'II!!! F~OM W.4TIFl AND SUSr>ElNJ:lI1Ll MA'I"efll\NO A MINIMUM OC"ANI: 01" ., (AVF.iAAGE MI!THOD, JUi/I ,t l/Hl: ~~ ~Al.LON ~ry~ 'H 1Jl.tUlYi.,'t1l..JJ.&"a~/.1(f(fp,~ "mnll.'~ =~~:.;,=~~-"...._ ~~;,~'f"~ l'ltAlEIlIT Afft'bw." ".MM'II'BRA" "'~I\'J.~, ~lI1ruftll' II, R01G --.....- .. "_.11 03111/2013 08:36 03/0112013 15:36 CAlHOUN COUNTY, TEXAS BID SHEET. m:BULK IUEIJI INVIT A liON TO BID 811m f~) If~) P .004/004 P .0021004 I SUN COAST RESOURCES 1118 S MUS EDNA IX 778&7 BID ITEM IFUR -BULK ,nIVERfD ~ PEIIIIDfRDM: YOU ARI! INVITED To SUSMIT A BID ON THE ABOVE ITIM TO: MARCH 10, 2013 PEIIIODTlJ: APRIL 1&,2013 BID IrEM/ FUEL-BULK DILIVlItIlD U/lAIIJ'MJitIn', VARIOU. _LIVeRY poa OOUNTY FUIIL TANKI IJDrlNArlltN VARIOUS ---------------~------------------------------~ BP&CIRCATIq!J~' DIESEL FUEL >>DELlVERY musl be made wI1hln 24 hours after receiving order ffllm the Oounty Departmanlln Ci'le quantity ordered. Ifvendor OInnol deliver within 24 hour. or refuses to dlllv.r, the CQl,mly Departmant wIll order from the naxl loweslllJdder. :>:>PRICI! PilI Gallon MUST INCLUDE all feaa,nd charges Including all Taxei/Fsss the Oounty II nol.~empt from (for example: $0.20 Slate Excise Ta~, st.t. Oellvtl}'lEnvlronm.ntal Fess, Federal 011 8pllll'lecovery Feea and Fadel'lll LUSTTlll() "">fREE! fROM WATERANC SUSPEND!!D MATTER UNIT <.'lAI.LON UNIT ~RICE 3..3, 8(11!10/I'JCATlONB: ---~-~-------------~--~~~-----~--~----~~------~ QG'(l'JJAR UNLEADBD GASOLINB :>~DEI;,IVj';RY muet ba made within 24 hourI after receiving order from the County Department In the quantity ordered, If vendor cennol dellvar wllhln 24 hours Dr I'lIful8$IO deliver. the County Department will order from the next lowest bidder. >>PRtOe Per Gellon MUST INCL.UDE III ties and OhallleB including all TlWl'lFa.. the County!! "ot exempt ffllm (for txamplll $0.20 State excise nx, State Dallv.ry/Envlronmental Feel, Federal 011 Spill Flaoov.ry Feea end federal LUST Tex) , lOlO"I'U:E FROM WATI'!Fl AND SUSPENDl'!D MAlTER AND A MINIMUM OOiANE OF 87 (AVERAGIi: METHOD) JJ.fJJI. UNIT PlftCE GALLON 3.55 f.BEL()W'ro}JN aOMPL1IJTEl!. BY BIDDER) DATUFIIIJ: J AUlHORtzm SMlNA PRINT HAW; KOBE 1181 ANV EIlCEPnONI TO 111 ABOVE 8PEOI/tA11JNS: lflfW1DNE IlUr.tIEll: Morulay, ~ebru.ty ie, 2013 ~ f;1f., IDIR MCOASIS!8IIUllIIIl LETTERS OF SUPPORT REGARDING LOCAL LEGISLATION TO AMEND THE STATUTORY AUTHORITY AND CHANGING THE NAME OF PORT O'CONNOR MUNICIPAL UTILITY DISTRICT: Doyle Adams (MUD Board of Directors): Want to change the name from Municipal Utility District to Port O'Connor Improvement District In order to allow the district the ability to levy a sales tax on items purchased in Port O'Connor, July 4'h weekend, Memorial Day weekend and the Poco Bueno event increases the water rates three to four times, GBRA charges on the amount of usage and demand. This raises the rates. By charging a sales tax (mostly from the tourist industry) it will offset the expense. Will need to go before the citizens of Port O'Connor to vote on raising sales tax, Have had meetings with businesses already and they do not have any problems with a sales tax, Judge Pfiefer: What are the main differences between a MUD district and the Improvement District? Doyle Adams: No MUD district has the authority to levy a sales tax. By changing the name, the district would continue to furnish water, sewer and garbage services. It will be the same duties, just different name, Commissioner Galvan: Would like to have a one-on-one with the District before Commissioners Court in order to get more information on what you want to do in the future, Doyle Adams: The future for the Port O'Connor Improvement District is to improve water, sewer and garbage services, We desperately need new water lines. MUD purchased water system from GBRA years ago and it is an antiquated system and we have had problems maintaining lines, Costing $400,000 to run lines to the Sanctuary Subdivision in order to furnish water to them, It is a continuous problem maintaining the water service. Commissioner Galvan: We may want you to do other things in the future. Judge Pfeifer: Would like to have a Workshop before you start on this. Doyle Adams: We're ready to do a workshop. We need to get this before the legislature. They only meet for a certain period of time and we're running short of time to put this before the people of Port O'Connor in the next election, We want to get your approvai for the go-ahead on sending this to the legislature. A Motion to table this Agenda Item until a later date was made by Commissioner Galvan and seconded by Commissioner Lyssy, Commissioner Fritsch: Couid we post a workshop on this? Commissioner Galvan, Lyssy, Fritsch and Judge Pfeifer all voted in favor, Commissioner Finster abstained from the vote. The motion passed with four (4) votes in favor and one (1) abstained vote, REQUEST BY THE RODEO ASSOCIATION FOR WAIVER AND EXEMPTION ON BAN ON ALCOHOL AT THE FAIR GROUNDS FOR ALL RODEO ASSOCIATION EVENTS DURING 2013: The Professional Rodeo Association carries the insurance and license required for the alcohol. A Motion to approve the request by the Rodeo Association for Waiver and Exemption on Ban on Alcohol at the Fair Grounds for all Rodeo Association events during 2013 was made by Commissioner Lyssy and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PURCHASE OF 7.066 AND 0.196 ACRE TRACTS FROM YMCA OF THE GOLDEN CRESCENT FOR USE BY MEMORIAL MEDICAL CENTER AS A CLINIC OR ANY OTHER USE DEEMED PROPER BY IT; AND AUTHORIZE COUNTY JUDGE TO SIGN ALL DOCUMENTS NECESSARY TO COMPLETE THE TRANSACTION: Anne Marie Odefey: A Resolution was passed by the Memorial Medical Center Board requesting the County to purchase the YMCA property that is located on Virginia Street across from the store. Independence Drive makes aT-intersection into the property. The YMCA has approved the contract. No survey needs to be done as there is a survey already in existence, so there will be no survey cost. Offering to sell for $225,000, It's about 7.2 acres, There was a pipeline issue, but it is located along the back of the property and should not be an issue, YMCA willing to pay seller closing cost. Court to pay the closing fees, It would be a cash deal. That is what was approved at the MMC Board last week, Commissioner Galvan: All that area behind HEB is very low, This area is known to have drainage problems, If there are drainage problems, then there will be sewer probiems. Anne Marie Odefey: Drainage would have to be taken up with the City of Port Lavaca planning board In the platting process and through the City Council. Commissioner Galvan: It's a very bad location, It gets saturated with water, If the State would go in there and replace the drainage pipes, there wouldn't be a problem, Anne Marie Odefey: There are three (3) storm drainage areas along FM 1090, Commissioner Galvan: There will be problems with the sewer because of the drainage, Especially with the new construction, Commissioner Lyssy: Had severai calls with concerns and questions from constituents, Need to get with Jason Anglin to get some answers. Would need a couple of weeks to find out more. Jack Wu: (speaking as individual): Need a couple of more weeks to get things together, Giving this more time wouid be best so that questions can be answered, Judge Pfeifer: Does the YMCA have any problems tabling this agenda item for two weeks so that we can address some of these Issues? YMCA: West side of FM 1090 has drainage issues at Bordeaux Apartments, Changes were made, but don't know the magnitude, The two weeks would not be a major issue at this time, This agenda item was tabied until next court meeting, Susan Riley From: Sent: To: Subject: Anne Marie Odefey [amo@portlavacalaw,com] Thursday, March 07, 2013 3:26 PM Susan Riley RE: Lavaca Bay LNG Site Plan - Reinvestment Zone Designation For the real estate matter for agenda, Discuss and take necessary action regarding purchase of 7.066 and 0.196 acre tracts from YMCA of the Golden Crescent for use by Memorial Medical Center as a clinic or any other use deemed proper by it; authorize County Judge to sign all documents necessary to complete the transaction. The Y is talking about it tonight so I should be able to have a proposed contract to you tomorrow so you can include it in their packets. Thanks, Anne Marie From the Desk of Anne Marie Odefey amo@portlavacalaw.com NOT INTENDED AS A SUBSTITUTE FOR A WRITING: Notwithstanding the Uniform Electronic Transactions Act or the applicability of any other law of similar substance and effect, absent an express statement to the contrary hereinabove, this e-mail message, its contents, and any attachments hereto are not intended to represent an offer or acceptance to enter into a contract and are not otherwise intended to bind the sender, Roberts, Roberts, Odefey & Witte, LLP any of its clients, or any other person or entity. -----Original Message----- From: Susan Riley [mailto:susan.riley@calhouncotx.org] Sent: Thursday, March 07, 2013 8:S2 AM To: Anne Marie Odefey Subject: RE: Lavaca Bay LNG Site Plan - Reinvestment Zone Designation Thanks, Anne Marie. Also, after the Hospital Board meeting on Friday, would you please get with me ASAP regarding the language for the agenda. Thanks! Susan -----Original Message----- From: Anne Marie Odefey [mailto:amo@portlavacalaw.com] Sent: Thursday, March 07, 2013 8:08 AM To: John Crawford Cc: renn.neilson@bakerbotts.com; Craig Brown; Martin Hruska; dcummings@cwlp.net; Michael Pfeifer; Susan Riley Subject: Re: Lavaca Bay LNG Site Plan - Reinvestment Zone Designation 1 TRACT 1 7.066 ACRE TRACT LEGAL DESCRIPTION STATE OF TEXAS COUNTY CALHOUN BEING a 7.066 acre tract of land situated in the Alexander Esparza One-Half League Grant, Abstract No. 12 and the Maximo Sanchez League, Abstract No. 35, Calhoun County, Texas and being that same tract of land described as Tract I containing 7.267 acres of land in deed dated March II, 1972 from E. B. Thompson to Clara B. Thompson and recorded in Volume 279, Page 1256 of the Deed Records of Calhoun County, Texas and this 7.066 acre tract being more particularly described by metes and bounds as follows; BEGINNING at an existing 2 inch iron pipe in the northeast right-of-way line ofFann-to-Market Highway No. 1090 (Virginia Street) at the most westerly corner of the above mentioned 7.267 acre tract described as Tract I and the most southerly corner of an adjacent 0.47 acre tract described in Volume 141, Page 746 of the Official Records of said county fOr the most westerly corner ofthe herein described tract; THENCE North 310 18' 38" East with the northwest line of said 7.267 acre tract described as Tract I. and the northwest line ofthe herein described tract and the southeast line of said 0.47 acre tract and the southeast line of a 0.64 acre tract described in Volume 404, Page 832 of the Official Records of said county for a distance of345.55 feet to an existing I 1/2 inch iron pipe at the most easterly corner of said 0.64 acre tract for an angle point in this line; THENCE North 310 29' 03" East and continuing with the northwest line of said 7.267 acre tract described as Tract I and the northwest line of the herein described tract and the southeast line ofa 1.00 acre tract described in Volume 317, Page 816 of the Deed Records of said county for a distance of 278.77 feet to and existing 5/8 inch iron rod at the most westerly corner of an adjacent 0.871 acre tract described in Volume 196, Page 602 of the Official Records of said county for the most northerly corner of the herein described tract; . THENCE South 580 53' 21" East with the northeast line of said 7.267 acre tract described as Tract I and the northeast line of the herein described tract and the southwest line of said 0.871 acre tract and the southwest line of a 1.191 acre tract described in Volume 358, Page 959 of the Deed Records of said county for a distance of 282.76 feet to and existing 5/8 inch iron rod at the most southerly corner of said 1.I91 acre tract and the most westerly corner of a 1.005 acre tract described in Instrument No. 99194 of the Official Records of said county for an angle point in this line; THENCE South 570 54" 42" East and continuing with the northeast line of said 7.267 acre tract described as Tract I and the northeast line of the herein described tract and the southwest line of said 1.005 acre tract for a distance of 145.24 feet to a set 5/8 inch iron rod at the most southerly . corner-ot'said-cJ-:OO5-acre:tract and the most easterly comer of said 7.267 acre tract described as Tract I for the most easterly corner of the herein described tract; THENCE South 290 52' 37" West with the northwest line of Block A of the Lou Davis Addition. as recorded in Volume Z, Page 100, Slide 85A of the Plat Records of said county and the southeast line of said 7.267 acre tract described as Tract I and the southeast line of the herein described tract for a distance of 781.85 feet to an existing 5/8 inch iron rod in the northeast right- of-way line of the aforementioned Farm-to-Market Highway No. 1090 (Virginia Street) at the most westerly corner of Lot I, Block A of said Lou Davis Addition and the most southerly comer of said 7 .267 acre tract described as Tract I for the most southerly cnrner of the herein described tract; TIlENCE North 390 14' 50" West with the northeast right-of-way line of FarmCto-Market Highway No. 1090 (Virginia Street) and the southwest line of said 7,267 acre tract described as Tract 1 and the southwest line of the herein described tract for a distance of 475.51 feet to the DOTNT 1'\1i' n....I"1T1\TJUTlU1""l "'~_4-_:_:__" nLL ____ _J-'L_..J TRACT 2 0.196 ACRE TRACT LEGAL DESCRIPTION STATE OF TEXAS COUNTY CALHOUN BEING a 0,196 acre tract of land situated in the Alexander Esparza One-Half League Grant, Abstract No. 12 and the Maximo Sanchez League, Abstract No, 35, Calhoun County, Texas and being that same tract of land described as Tract 1I containing 0.196 acre of land in deed dated March II, 1972 from E. B. Thompson to Clara B. Thompson and recorded in Volume 279, Page 1256 of the Deed Records of Calhoun County, Texas and this 0.1 96 acre tract being more particularly described by metes and bounds as follows; BEGINNING at an existing 518 inch iron rod in the northeast right-{)f-way line of Farm-to- Market Highway No. 1090 (Virginia Street) at the southwest corner of the above mentioned 0.196 acre tract described as Tract II and the most southerly corner of a 7.267 acre tract described as Tract I in Volume 279, Page 1256 of the Deed Records of said county and the most westerly corner of Lot I, Block A of the Lou Davis Addition as recorded in Volume Z, Page 100, Slide 85A of the Plat Records of said county for the most southerly comer of the herein described tract; THENCE North 290 52' 37" East with the southeast line of said 7,267 acre tract described as Tract I and the northwest line of said 0.196 acre tract described as Tract II lind the northwest line of said Lou Davis Addition for a distance of 781.85 feet to a set 518 inch iron rod at the .most easterly corner of said 7.267 acre tract described as Tract I in the most northerly corner of said 0.196 acre tract described as Tract II for the most northerly corner of the herein described tract; THENCE South 580 33' 27" East with the northeast line of said 0.196 acre tract described as Tract II for a distance of21.84 feet to a set 518 inch iron rod for the most easterlyconier of said 0.196 acre tract described as Tract II for the most easterly corner of the herein described tract; THENCE South 310 28' 39" West and crossing Lots 1 and 3 - 15, Block A of the Lou Davis Addition for a distance of 781.56 feet to the POINT OF BEGINNING, Containing 0,196 acre of land. Reference is made to that plat accompanying this legal description. Bearings are based on GPS observation converted to Texas Coordinate System NAn 83 South Central Zone. The above plat was prepared from an actual survey made on the ground under my supervision in May 2008. . DateLJ6/a,/L?e REQUEST TO ABANDON A PORTION OF MADISON AVENUE, LOT 12, BLOCK C, IN THE ORIGINAL TOWNSITE OF PORT O'CONNOR, AS RECORDED IN VOLUME 2, BLOCK 01, OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: Commissioner Finster: Don't have an Order of Abandonment. Shannon Salyer: The last one was poorly drafted and had some language in the final paragraph that was inappropriate and didn't make sense, Returned it to Carl Bedgood and asked him to correct it. An appropriate correctly worded Order needs to be presented to the Court for signature by the Judge, Commissioner Finster: Pass on the item today until we get a good order. This agenda item was passed until a future date, ARBITRAGE REBATE REPORTS FOR THE YEAR ENDING DECEMBER 31, 2012 AS PREPARED BY FIRST SOUTHWEST ASSET MANAGEMENT: A Motion to approve the Arbitrage Rebate Reports for the year ending December 31, 2012 as prepared by First Southwest Asset Management was made by Commissioner Galvan and seconded by Commissioner Fritsch, Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 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"., ::18 ~ '-' '" ~ ~ <A <A <A <A ] . ~~ " 'll ,~ ~ e \J ....<2 m "" 0 ~ >, 0 0 c: ~ ~ ;!i lIle ~ ~ 0 0 Q " 1:::' 0 .. ~'ro .~ N S 1:::' " ~ ~_ 0" A 23 m ~ ~ 1.1..<< "il ~ ~ S Of> ~ A ~ ~ ;;, :S ~ '" 00 ~ c , , $5,480,000 Calhoun County, Texas General Obligation Refunding Bonds, Series 2012 Rebate Computation for the Period AprilS, 2012 to December 31, 2012 FirstSouthwest A Plains(..apital Company, Table of Contents Cover,.,.."".,.,..................., ,....",..,.."",.."..,..,..""".."...,.."..,.",..,..".,...,...",.",.,..,..,......,.....,.....,..,....1 Opinion Letter,.".."",....",...."...,.",."."..,..".".",."..",..".",..,..",..".,............. ,...,....,...............,...,..... ,3 Summary of Compntationallnfonnation ,.." ".",..,.......,................................,..",...".....".....,.",.,..",,5 Debt Service Schednle - Yield to Maturity ...............,......................................................................,8 Pricing Snmmary ...............,..,.,..".""..,..".."."."..",.",..".".."..",.",...,.,..,...,....",.,.".,...",....,. ,...,.....,9 Proof of Bond yield........,.......,..".""""",.."."..,.."..",.".."..",..,..",.",.,....."..."".,."."..",...."..,." ...1 0 Detail of Investment Transactions ,..".,..",.".".".."..,...".",."..",."..,..,....,...,..., ",.,.".,.., ",...,.."."...,11 Summary of Taxable Transactions..".".",."..,..,..",..,..".",."...,.."..,.". ...,...,...........................,.",.. ,12 Calculation of Actual and Allowable Earnings .....................................,...,....................................13 2 ofB FirstSouthwest1$ A PlainsCapital Company Brad Emerson Associate February 13,2013 Ms. Cindy Mueller County Auditor Calhoun County, Texas 202 S, Ann, Suite B Port Lavaca, TX 77979 $5,480,000 Calhoun County, Texas General Obligation Refnnding Bonds, Series 2012 In accordance with the terms of the "Agreement for Arbitrage Rebate Compliance Services" for the above-captioned obligations (the "Obligations"), we have completed an annual estimation of the rebate amount as defined in Section 148(f)(2) of the Internal Revenue Code of 1986, as amended, The estimate included in the. report is intended for informational and internal reporting purposes only and not for filing requirements with the Intemal Revenue Service, A separate calculation will be performed in connection with any required filing date. The estimation of the rebate amount, included in this report, covers the investment of gross proceeds from April 5, 2012 (the delivery date of the Obligations) through December 31, 2012 (the "Computation Date"). The period from the delivery date of the Obligations to the Computation Date is hereinafter referred to as the "Computation Period," In order to determine the rebate amount for the Computation Period, we were provided with all the information regarding the issuance of the Obligations and the investment of the gross proceeds, as well as other information as deemed necessary under the circumstances, We did not perform any procedures to test the accuracy of the information provided to us, Certain information and definitions used in preparing the attached schedules are described in the Summmy of Computational Information, direct 214.953.8762 toll free 800.678.3792 fax 214.840.5040 brad.emerson@firstsw.com 325 North St. Paul Street, Suite 800, Dallas, Texas 75201-3852 547632-AnnuaIOpinion-193-0346009 3 ofl3 Based upon the computations included in this report, the rebate amount for the above-defined Computation Period is summarized as follows: Summary of Rebatable Arbitraee: Actual Interest Earnings $ 9,076.19 $ 61,463.60 Allowable Interest Earnings at Bond Yield Cumulative Rebatable Arbitrage (net of allowable rebate credits) $(52,387.41) The estimated rebate amount was detennined using the provisions of Treasury Regulations Section 1.148, or the applicable regulations in effect on the date that the Obligations delivered, These regulations may be revised 01' replaced and, accordingly, the computations contained in this report may be subject to modification in order to comply with the revised regulations, ifany, when issued, The terms of our engagement are such that we have no obligation to update the results of this report for events occurring or information coming to our attention subsequent to the date of this report. We appreciate this opportunity to serve you, If you have any questions regarding the computations contained in this repolt, please do not hesitate to contact us. Sincerely, FIRST SOUTHWEST ASSET MANAGEMENT, INC, 4ofl3 SUMMARY OF COMPUTATIONAL INFORMATION CALHOUN COUNTY, TEXAS COMPUTATIONAL INFORMATION: I, The following information was used to compute the debt service requirements and yield on the Obligations for the Computation Period: Dated Date: Delivery Date: First Coupon Date: April 5, 2012 April 5, 2012 August IS, 2012 2. Principal amounts, interest rates, and reoffering prices are as shown in the section entitled "Computation of Yield on the Obligations," The target used for computing the yield on the Obligations was as follows: Issue price to the public Accrued Interest 5,798,907.20 0,00 Target $5,798,907,20 3, Computations of yield are based upon a 360-day year and semiannual compounding, 4, Pursuant to the 1993 Treasury Regulations S1.l48-4(b)(3), if a fixed yield bond is subject to optional early redemption and is issued at an issue price that exceeds the stated redemption price at maturity by more than one-fourth of one percent multiplied by the product of the stated redemption price at maturity and the number of complete years to the first optional redemption date for the bond, the yield on the issue containing the bond is computed by treating the bond as redeemed at its stated redemption price on the optional redemption date that would produce the lowest yield. 5, The value of any fixed rate investments outstanding on the Computation Date was determined by calculating the present value of future receipts on the Computation Date using the purchased yield on the investments. The value of variable rate investments outstanding on the Computation Date was determined by using the investment's fair market value on that date. Premiums and discounts from the purchase of securities are treated as an adjustment to actual interest earned when the investment matures or is sold. Gains and losses from the sale of securities are treated as an adjustment to actual interest earned during the Computation Period, 2268-1 5 of 13 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS 6, The purchase price of investments is assumed to be at their fair market value, representing an arm's-length transaction which did not result in an abusive arbitrage device by reducing the rebate amount required to be paid to the United States, The purchase price is also assumed to exclude all costs which are not qualified administrative costs. 7, On April 5, 2012, the Series 2012 General Obligation Refunding Bonds were used to advance refund the following Obligations (the "Refunded Bonds"): Refunded Maturities Call Amount Obli!!ations Refunded Date Refunded Series 2003A 8/15/14 to 8/15/23 8/15/13 $5,335,000 An escrow was established with proceeds of the Obligations to pay principal and interest requirements of the Refunded Bonds. For purposes of calculating Rebatable Arbitrage on the Obligations, a portion of the remaining proceeds of the Refunded Bonds transfer to the Obligations as the escrow retires principal of the Refunded Bonds. There are no transferred proceeds with respect to the Obligations because all of the proceeds of the Refunded Bonds have been expended prior to the date on which amounts are disbursed from the Escrow Fund to pay principal of the Refunded Bonds. 8. Upon delivery of the Obligations on April 5, 2012, $5,667,164.00 of original proceeds were used to purchase U.S. Treasury Securities -- State and Local Government Series, These securities along with an initial cash deposit of $0.10 were placed in an escrow to advance refund certain outstanding obligations, The yield on the Restricted Acquired Obligations is 0.218938% which is less than the yield of the Bonds of 1.480188%, For purposes of Rebatable Arbitrage, all escrowed securities have been included in the calculation. 9. The County maintains a Debt Service Fund for the Obligations, The portion of the Debt Service Fund which will be depleted at least once a year except for a reasonable carryover amount not to exceed the greater of (a) prior year's earnings on the Debt Service Fund or (b) one-twelfth of the prior year's annual debt service, will be treated as a separate fund (the "Bona Fide Portion") and will not be included in the arbitrage rebate computation. Amounts remaining in the Debt Service Fund, other than such reasonable carryover amount, will be treated as a separate fund (the "Reserve Portion") and will be included in the computation of Rebatable Arbitrage. The Reserve Portion in each year was determined as of the date the 2268-1 6ofl3 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS Debt Service Fund was depleted to its minimum balance and held constant during the year. Interest earnings were allocated to the Obligations using the average daily balances associated with the Bona Fide and Reserve Portions of the Obligations in the Debt Service Fund. DEFINITIONS 10, Yield: That yield, which, when used in computing the present worth of all payments of principal and interest to be paid on an obligation during the Computation Period, produces an amount equal to, in the case of the Obligations, the initial offering price to the public, and in the case of the investments, the fair market value on the date the investment becomes a nonpurpose investment. II. Allowable Earnings: The amount, which would have been earned if all investments had been invested at a rate equal to the yield on the Obligations, 12. Excess Earnings: The excess of actual investment earnings over the allowable earnings. 13, Rebatable Arbitrage: Cumulative excess earnings, plus cumulative interest earnings thereon, 2268-1 7of13 $5,480,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 2012 Debt Service Schedule Page I oft Date Principal Coupon Interest Total PH 08/15/2012 60.000.00 2.000% 53.029.17 113,029.17 02/1 S/20] 3 72,825.00 72,82S.00 08/1 S/20 13 85.000.00 2.000% 72.82S.00 157,825.00 02/IS/2014 71,97S.00 71,97S.00 08/1S/2014 525.000.00 2.000% 71,97S.00 596,975.00 02/15/2015 66,72S.00 66.72S.00 08/15/2015 540.000.00 2.000% 66.72S.00 606,725.00 02/1S/2016 61.325.00 61,325.00 08/15/2016 54S.000.00 2.000% 61,325.00 606.32S.00 02/1 S/20] 7 SS,875.00 S5.875.00 08/15/2017 560.000.00 3.000% 55.875.00 615.875.00 02/]5/2018 47,475.00 47.475.00 08/15/2018 57S,OOO.00 3.000% 47.475.00 622,475.00 02/15/2019 38.8S0.00 38.8S0.00 08/15/2019 S95,000.00 3.000% 38.850.00 633.850.00 02/15/2020 29,925.00 29,925.00 08/15/2020 610.000.00 3.000% 29.925.00 639.925.00 02/IS/2021 20,775.00 20,775.00 08/15/202] 630,000.00 3.000% 20.775.00 650,775.00 02/IS/2022 ]1,325.00 1],325.00 08/15/2022 650.000.00 3.000% 1l.J2S.00 661,32S.00 02/1 S/2023 1,575.00 ],575.00 08/1 S/2023 105.000.00 3.000% 1,575.00 106,575.00 Total $5,480,000.00 $1,010,329.17 $6,490,329.17 Yield Statistics Accrued Interest from 04/05/2012 to 04/05/2012 $0.00 Bond Yield for Arbitrae:e Pumoses 1.48018750% WeiRhtcd Averal!c Maturitv 6.492 Years 80fB 0346009 02f05/201310:20 am $5,480,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 2012 Pricing Summary Type of Bond Maturitv Counon Yield 08/15120]2 Serial 2.000% 0.400% 08/15120]3 Serial 2.000% 0.650% 08/]512014 Serial 2.000% 0.500% 08/15/20IS Serial 2.000% 0.680% 08/1512016 Serial 2.000% 0.890% 08/1512017 Serial 3.000% 1.090% 08/15/20] 8 Serial 3.000% 1.360% 08/1 S120 19 Serial 3.000% 1.580% 08/1 S/2020 Serial 3.000% L 780% 08/151202] Serial 3.000% 1.990% 08/15/2022 Serial 3.000% 2.140% 08/1512023 Serial 3.000% 2.340% Total Rid Information Par Amount of Bonds Reoffcrinl! Premium or (Discount) Gross Production Accrued Interest from 04/05/2012 to 0410512012 Tota! Purchase Price 0346009 02/05/201':: 10:20 am Issuance Value 60.000.00 8S,000.00 525,000.00 S40.000.00 545,000.00 S60.000.00 S7S.000.00 595,000.00 610.000.00 630,000.00 6S0,000.00 . IOS,OOO.OO $5,480.000,00 Matnl'itv Value 60.000.00 85.000.00 S25.000.00 540,000.00 54S,000.00 560,000.00 57S,000.00 595.000.00 6]0.000.00 630.000.00 650,000.00 105,000.00 $5,480,000.00 Price ]00.576% 101.826% 103.516% 104.378% 104.737% 109.919% 108.450% c 107.270% c 106.210% c 105.110% c 104.332% c 103.305% c Page 1 ofl DoIlarPrice 60,34S.60 86,S52. ]0 S43,459.00 S63,641.20 S70.816.65 6IS.S46.40 623.587.50 638,256.50 647,881.00 662.] 93.00 678)S8.00 108,470.25 $5,798,907.20 $S 480 000.00 $3] 8,907.20 $5,798,907.20 $0.00 $5,798.907.20 9 of 13 $5,480,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 2012 Proof of Bond Yield tm 1.4801875% Date 08/15/2012 02/15/2013 081l5/20 13 02/1S/2014 08/15/2014 02/15/2015 08/1S/2015 021l5/20 16 081lS12016 0211512017 081l S/20 17 Total CashOow ll3.029.17 72,825.00 157,82S.00 71,97S.00 596,975.00 66,72S.00 606.725.00 61,32S.00 606,325.00 55,87S.00 3,780.875.00 $6,190,479.17 PV Factor 0.9946887x O.9873812x 0.9801273x 0.9729267x O.9657791x 0.9586839x O.9516409x 0.9446496x O.9377097x 0.9308207x O.9239824x Pal!e 1 oft Present Value 112,428.84 71.906.03 154.688.59 70.026.40 S76.S45.96 63.968.18 577,384.31 S7.930.64 568.556.80 S2.009.61 3,493,461.84 5,798,907.20 Cumulative PV 112.428.84 184.334.87 339.023.47 409.049.87 985,59S.83 1,049.564.01 1,626,948.32 1,684.878.96 2,253,435.76 2,305,445.37 5,798,907.20 Derivation Of Tarl!et Amount Par Amount of Bonds Reoffering Premium or (Discount) Accrued Interest from 04/0512012 to 04/05/2012 Bond Insurance Premium $5,480.000.00 318,907.20 0.00 0.00 OriQinallssue Proceeds $5.798,907.20 0346009 02/05/201310:20 am lOof13 First Southwest Asset Management, Inc. 02/13/2013 4:41 :17PM Page 1 of 1 Issue Number: 0346-009 Calhoun County, Texas General Obligation Refunding Bonds, Series 2012 Purchase Date: 04/05/20 12 Description: Escrow due 8/15/13 Yield: 0.2189% Record: I Maturity Dale: 08/15/20 13 Type: Escrow IRS Yield: 0,2189% Fund: 2 Dale Princioal Interest Total 04/05/2012 (5,667,164,00) 0,00 (5,667,164.00) $5,667,164,00 08/] 5/2012 111,849,00 4,380,62 116,229.62 $5,555,315,00 12/3]/2012 5,555,3]5,00 4,693.46 5,560,008.46 $0,00 Totals 0.00 9,074,08 9,074.08 Purchase Date: 04/05/20] 2 Description: Cost of Issuance Reimbursement Yield: 0,14]8% Record: 2 Maturity Date: 11/05/2012 Type: Activity IRS Yield: 0,14]8% Fund: 7 Date Princioal Interest Total 04/05/20]2 (2,550,00) 0,00 (2,550,00) $2,550,00 11I05/2012 2,550.00 2.1] 2,552,11 $0.00 Totals 0,00 2.1] 2,]] 547632-151-0346009 Rebate Investment Detail w/ Baiances 11 of 13 First Southwest Asset Management, Inc. 02/13/2013 4:41:20PM Calhoun County, Texas Geueral Obligatiou Refunding Bouds, Series 2012 Summary of Taxable Transactions Issue Number: 0346-009 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Date Princioal Interest Total PY Factor 04/05/2012 (5,669,714,00) 0,00 (5,669,714,00) 1.0000000 08/15/2012 111,849.00 4,380,62 116,229.62 0,9992102 11/05/2012 2,550,00 2,11 2.552,11 0,9987245 12/31/2012 5,555,315,00 4,693.46 5,560,008.46 0,9983847 Totals 0,00 9,076,19 9,076.19 547632-151-0346DD9 Page 1 or 1 Portfolio Yield: 0,218910% Present Value Princioal Balance 5,669,714,00 5,557,865,00 5,555,315,00 0.00 (5,669,714,00) 116,137.83 2,548.85 5,551,027.32 0.00 Rebate Combined Cash Flow Snmmary 120f13 First Southwest Asset Management, Inc. 02/13/2013 4:41:19PM Page 1 of 1 Calhoun County, Texas Geneml Obligation Refunding Bonds, Series 2012 Calculation of Actual and Allowable Earnin~s Issue Number: 0346-009 Calculation Date 12/31/2012 Annuai Compoundings: 2 Calc Basis: 30/360 Bond Yield: 1.480187% Future Value At Date Principal Interest Total FV Factor Allowable Yield 04/05/2012 (5,669,714.00) 0,00 (5,669,714,00) 1.0109563 (5,731,832,81) 08/15/2012 111,849,00 4,380.62 116,229,62 1.0055868 116,878,97 11105/2012 2,550.00 2,11 2,552.11 1.0022967 2,557.97 12/31/2012 5,555,315.00 4,693.46 5,560,008.46 1.0000000 5,560,008.46 Totals 0,00 9,076,19 9,076.19 (52,387.41) Summary of Rebatable Arbitrage: Actual Interest Earnings Allowable Interesl Earnings Cumulative Rebatable Arbitrage 9,076,19 61,463,60 (52,387.41) 547632-151-0346009 Rebate Actual And Allowable Earnings 13 of 13 $11,830,000 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Rebate Computation for the Period September 10,2003 to December 31,2012 FirstSouthwest~ A PlainsCapital Company"" Table of Contents Cover.................. ....,.....,......,..,........,...,.....................,...,...,.."...,.....,........,.,.....,.,................,..,.."...,..1 Opinion Letter ...,.....,....,............,.,.......,......,....,....... ..,.,.,...,...,...,.,.,.,....."....,....,.......,.....,....,..,..,.,..,..3 Summary of Computational Information........, ...,......., ,......,...,....,...,....,.,.........".....,.....,............,."..5 Debt Service Schedule _ Yield to Maturity .......................................................................................8 Pricing Summary .......,.,........,.........,........ ..., ,....,.....,.,..........................,......., ......,......,............,.........9 Proof of Bond Yield ....,....., ...,.....,.....,................,.....,....,...........,..............,...,.,.,..........,...,...,...........1 0 Detail of Investment Transactions .....,................, ........., ...........,........,...........,.....,......,...,...,..,........12 Summary of Taxab Ie Transactions........,.. .....,....,....."....,...,... ........................,........................,...., .28 Calculation of Actual and Allowable Earnings ..............................................................................38 2 of 47 FirstSouthwest~ A P1alnsCapltal Company. Brad Emerson Associate February 13,2013 Ms. Cindy Mueller County Auditor Calhoun County, Texas 202 S. Ann, Suite B Port Lavaca, TX 77979 $11,830,000 Calhoun Connty, Texas General Obligation Bonds, Series 2003A and General Obligation Refnnding Bonds, Series 2003B In accordance with the terms of the "Agreement for Arbitrage Rebate Compliance Services" for the above-captioned obligations (the "Obligations"), we have completed an annual estimation of the rebate amount as defined in Section 148(f)(2) of the Internal Revenue Code of 1986, as amended. The estimate included in the report is intended for informational and internal reporting purposes only and not for filing requirements with the Internal Revenue Service. A separate calculation will be performed in connection with any required filing date. The estimation of the rebate amount, included in this report, covers the investment of gross proceeds from September 10, 2003 (the delivery date of the Obligations) through December 31, 2012 (the "Computation Date"). The period from the delivery date of the Obligations to the Computation Date is hereinafter referred to as the "Computation Period." In order to determine the rebate amount for the Computation Period, we were provided with all the information regarding the issuance of the Obligations and the investment of the gross proceeds, as well as other information as deemed necessary under the circumstances. We did not perform any procedures to test the accuracy of the information provided to us. Certain information and defiuitions used in preparing the attached schedules are described in the Summary of Computatioual Information. direct214,95J.8762 loll free 800.678.3792 fax 214.840.5040 brad.emerson@firstsw.com 325 North St. Paul Street, Suite 800, Dallas, Texas 75201-3852 5476JO-Annual Opinion-193-0346006 3 of 47 Based upon the computations included in this report, the rebate amount for the above-defined Computation Period is summarized as follows: Summarv of Rebatable Arbitral!e: Allowable Interest Earnings at Bond Yield $ 396,888.78 $ 760,202.98 Actual Interest Earnings Cumulative Rebatable Arbitrage (net of allowable rebate credits) $(363,314.20) The estimated rebate amount was determined using the provISIOns of. Treasury Regulations Section 1.148, or the applicable regulations in effect on the date that the Obligations delivered. These regulations may be revised or replaced and, accordingly, the computations contained in this report may be subject to modification in order to comply with the revised regulations, if any, when issued. The terms of our engagement are such that we have no obligation to update the results of this report for events occurring or information coming to our attention subsequent to the date ofthis report. We appreciate this opportunity to serve you. If you have any questions regarding the computations contained in this report, please do not hesitate to contact us. Sincerely, FIRST SOUTHWEST ASSET MANAGEMENT, INC. 4 of 47 SUMMARY OF COMPUTATIONAL INFORMATION CALHOUN COUNTY, TEXAS COMPUTATIONAL INFORMATION: 1. The following infonnation was used to compute the debt service requirements and yield on the Obligations for the Computation Period: Dated Date: Delivery Date: First Coupon Date: August 1, 2003 September 10, 2003 February 15, 2004 2. Principal amounts, interest rates, and reoffering prices are as shown in the section entitled "Computation of Yield on the Obligations." The target used for computing the yield on the Obligations was as follows: General Obligation Bonds, Series 2003A Issue price to the public Accrued Interest on the Obligations Less Bond Insurance Premiwn General Obligation Refnnding Bonds, Series 2003B Issue price to the public Accrued Interest on the Obligations Less Bond Insurance Premiwn $8,500,086.15 37,406.28 (32,000.00) 3,345,982.40 10,362.08 (10,000.00) Target $11,851,836.91 3. Computations of yield are based upon a 360-day year and semiannual compounding. 4. The value of any fixed rate investments outstanding on the Computation Date was detennined by calculating the present value of future receipts on the Computation Date using the purchased yield on the investments. The value of variable rate investments outstanding on the Computation Date was detennined by using the investment's fair market value on that date. Premiwns and discounts from the purchase of securities are treated as an adjustment to actual interest earned when the investment matures or is sold. Gains and losses from the sale of securities are treated as an adjustment to actual interest earned during the Computation Period. 5. The purchase price of investments is assumed to be at their fair market value, representing an arm's-length transaction which did not result in an abusive arbitrage device by reducing the rebate amount required to be paid to the United States. The purchase price is also assumed to exclude all costs which are not qualified administrative costs. 5 of 47 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS 6. Per the Escrow Agreement dated as of August 1,2003 between the County and Wachovia Bank, the current refunding proceeds of the Series 2003B General Obligation Refunding Bonds were held un-invested until September 22, 2003 when they were used to pay the redemption price of the Refunded Bonds. As a result, the current refunding escrow was not included in the calculation of rebatable arbitrage. 7. On September 10,2003, the Series 2003B General Obligation Refunding Bonds were used to current refund the following Obligations (the "Refunded Bonds"): Refunded Maturities Call Amount Oblil!:ations Refunded Date Refunded Series 1990 2/15/20 II 9/22/2003 $500,000 Series 1993 2/15/2004 - 2/15/20 I 0 9/22/2003 $2,760,000 An escrow was established with proceeds of the Obligations to pay principal and interest requirements of the Refunded Bonds. For purposes of calculating Rebatable Arbitrage on the Obligations, a portion of the remaining proceeds of the Refunded Bonds transfer to the Obligations as the escrow retires principal of the Refunded Bonds. There are no transferred proceeds with respect to the Obligations because all of the proceeds of the Refunded Bonds have been expended prior to the date on which amounts are disbursed from the Escrow Fund to pay principal ofthe Refunded Bonds. 8. At the direction ofthe County, prior to December 31, 2008 the Interest and Sinking Fund is a bona fide debt service fund. For purposes of computing the amount of rebatable arbitrage, the bona fide debt service fund is exempt, in accordance with the Internal Revenue Code 9148(f), and was not included in the computation. After December 31, 2008, the portion of the Debt Service Fund which will be depleted at least once a year except for a reasonable carryover amount not to exceed the greater of (a) prior year's earnings on the Debt Service Fund or (b) one-twelfth of the prior year's annual debt service, will be treated as a separate fund (the "Bona Fide Portion") and will not be included in the computation of rebatable arbitrage. Amounts remaining in the Debt Service Fund, other than such reasonable carryover amount, will be treated as a separate fund (the "Reserve Portion") and will be included in the computation ofrebatable arbitrage. The Reserve Portion in each year was determined as of the date the Debt Service Fund was depleted to its minimum balance and held constant during the year. Interest earnings were allocated to the Obligations using the average daily balances associated with the Bona Fide and Reserve Portions of the Obligations in the Debt Service Fund. 2268-1 60f47 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS 9. On AprilS, 2012, the Series 2012 General Obligation Refimding Bonds (the "Refunding Bonds") were used to advance refund maturities August 15,2014 through August 15,2023 of the Series 2003A Obligations to their optional redemption date of August 15, 2013. For purposes of calculating Rebatable Arbitrage on the Obligations, a portion of the remaining proceeds of the Obligations transfer to the Refunding Bonds as the Refimding Bonds retire principal of the Obligations. There are no transferred proceeds with respect to the Obligations because all of the proceeds of the Refunded Bonds have been expended prior to the transfer date. DEFINITIONS 10. Yield: That yield, which, when used in computing the present worth of all payments of principal and interest to be paid on an obligation during the Computation Period, produces an amount equal to, in the case of the Obligations, the initial offering price to the public, and in the case of the investments, the fair market value on the date the investment becomes a nonpurpose investment. 11. Allowable Earnings: The amount, which would have been earned if all investments had been invested at a rate equal to the yield on the Obligations. 12. Excess Earnings: The excess of actual investment earnings over the allowable earnings. 13. Rebatable Arbitrage: Cumulative excess earnings, plus cumulative interest earnings thereon. 2268-1 7 of 47 $11,830,000.00 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Debt Service Schedule Page 1 of 1 Date Principal Conpon Interest Total PH 02/15/2004 237.616.99 237,616.99 08/15/2004 53S.000,OO 2.750% 220,469,38 7S5.469.38 02/1512005 213.731.88 213.731.88 08/1512005 545.000.00 2.750% 213.731.88 758.731.88 02/15/2006 207,006.88 207.006.88 08/1 S12006 S70,OOO.00 2.750% 207,006.88 777,006.88 02/15/2007 199,844.38 199.844.38 08/1 S/2007 760,000.00 3.000% 199.844.38 9S9,844.38 02/1S12008 188,519.38 188,519.38 08/15/2008 800,000,00 3.250% 188,519.38 988,S 19.38 02/15/2009 17S,S94.38 17S,594.38 08/1 S/2009 810,000.00 3.375% 175,594.38 985,594.38 02/1512010 161,981.88 161.981.88 08/15/2010 820.000,00 3.500% 161.981.88 981,981.88 02/15/2011 147,631.88 147.631.88 08/1 S120 11 820,000.00 3.813% 147,631.88 967,631.88 02/15/2012 131,841.25 131,841.25 08/15/2012 410.000,00 3.625% 131,841.25 541.84L2S 02/15/2013 124,410.00 124,410.00 08/15/2013 425,000.00 3.850% 124.410,00 S49,410,OO 02/15/2014 116.228.75 116,228.75 08/1S/2014 440.000.00 3.900% 116.228,75 S56.228,7S 02/15/201S 107,648.75 107.648.75 08/15/201 S 460.000.00 4.000% 107,648.75 S67,648.75 02/15/2016 98.448,75 98,448,7S 08/15/2016 475,000.00 4.150% 98.448,75 S73,448,7S 02/IS/2017 88,S92.50 88,592.50 08/15/2017 49S,000.00 4.250% 88,592.50 583.592.S0 02/15/2018 78,073.7S 78.073.75 08/15/2018 515.000.00 4.250% 78,073.75 S93,073.75 02/1512019 67,130.00 67,130.00 08/1S/2019 S40,000.00 4.375% 67.130.00 607.130,00 02/1 S/2020 S5.317.50 5S,317.50 08/15/2020 S60,000.00 4.500% 55.317.50 615,317.50 02/15/2021 42,717.50 42.717.50 08/1S/2021 590.000.00 4.550% 42.717.50 632.717.50 02/15/2022 29.295.00 29.295.00 08/15/2022 615.000.00 4.650% 29,295.00 644.295.00 02/1 S/2023 14,996,2S 14,996.2S 08/15/2023 645.000.00 4.650% 14.996.25 659,996.25 Total $11,830,000.00 $4,956,107.69 $16,786,107.69 Yield Statistics Accrued Interest from 08/0112003 to 09/10/2003 $47.768.36 Bond Yield for Arbitra!!e purooses 4.09434050% Wei!!hted Averal!e Maturity 10.025 Years 8 of 47 0346006 02/06/2012 9:42 am $11,830,000.00 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Pricing Summary Page I of! Type of Bond Issuance Maturitv Connon Yield Vallie Maturitv Value Price DollarPrice 08/15/2004 Serial 3.500% 1.150% 185.000.00 18S,OOO.00 102.168% 189.010,80 08/15/2004 Serial 2.000% 1.200% 350.000.00 3S0,OOO.00 100.737% 352,579.50 08/15/200S Serial 3.500% 1.470% 170.000.00 170.000,00 103.849% 176.543.30 08/15/200S Serial 2.000% 1.550% 375.000.00 375,000.00 100.852% 378.195.00 08/15/2006 Serial 3.500% 1.920% 195,000.00 195,000.00 104.480% 203.736.00 08/15/2006 Serial 2.000% 2.050% 375.000.00 37S.000.00 99.857% 374.463.75 08/15/2007 Serial 3.500% 2.410% 365,000.00 36S,000.00 104.063% 379.829,95 08/15/2007 Serial 2.500% 2.530% 395,000.00 395,000,00 99.881% 394.S53.65 08/IS/2008 Serial 3.500% 2.750% 370.000.00 370,000,00 103.434% 382.705.80 08/IS/2008 Serial 3.000% 2.890% 430,000.00 430.000.00 100.500% 432.[50.00 08/15/2009 Serial 3.500% 3.060% 360,000,00 360.000.00 102.368% 368.524.80 08/15/2009 Serial 3.250% 3.250% 450,000.00 450.000.00 100.000% 4S0,000,OO 08/15/2010 Serial 3.500% 3.470% 350,000.00 350.000.00 100.181% 3S0,633.50 08/15/2010 Serial 3.500% 3.650% 470,000,00 470.000.00 99.086% 46S,704,20 08/15/2011 Serial 3.625% 3.670% 325.000.00 32S.000.00 99.690% 323,992,50 08/15/2011 Serial 4.000% 3.900% 495.000.00 49S.000.00 100.674% 498,336.30 08/15/2012 Serial 3.625% 3.770% 410,000.00 410,000.00 98.907% 40S,518.70 08/15/2013 Serial 3.850% 3.880% 42S.000.00 42S.000.00 99.752% 423,946.00 08/15/2014 Serial 3.900% 4.000% 440.000.00 440.000.00 99.119% c 436,123,60 08/15/2015 Serial 4.000% 4.lO0% 460.000.00 460,000.00 99.061% 455,680,60 08/1512016 Serial 4.150% 4.200% 47S.000.00 47S.000.00 99,502% c 472.634,50 08/15/2017 Serial 4.250% 4,270% 49S.000.00 49S,000.00 99.788% 493,950.60 08/15/2018 Serial 4.250% 4.360% SI5.000.00 5IS.000.00 98.799% S08,8 [4,85 08/15/2019 Serial 4.375% 4.460% S40.000.00 S40.000.00 99.035% 534.789.00 08/1 S/2020 Serial 4.500% 4560% 560,000.00 560,000,00 99.294% . 556.046.40 08/15/2021 Serial 4.550% 4.620% S90,OOO,00 590.000.00 99.149% S84.979,10 08/15/2022 Serial 4.650% 4.670% 615,000.00 615.000.00 99.747% 613.444,05 08llS/2023 Serial 4.650% 4.720% 645,000.00 645,000.00 99.098% 639,182,10 Total $11,830,000.00 $11,830,000.00 $11,846,068.55 Bid Information Par Amount of Bonds $11 830000.00 Reofferin Premium or Discount $16,06855 Gross Production $11,846,068.55 Accrued Interest from 08/01/2003 to 09/10/2003 $47.768.36 Total Purchase Price $11.893,836.91 0346006 02106/2012 9:42 am 9 of 47 $11,830,000.00 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Proof of Bond Yield ~ 4.0943405% Paee 1 of2 Cumulative Date Cashl10w PV Factor Present Value PV 02/15/2004 237.616,99 0.9827010. 233.506.45 233.S06.4S 08/15/2004 755.469.38 0.9629870. 727,507.19 961.013.64 02/IS/200S 213.731.88 0,9436685. 201.692.04 1.162.705,68 08/15/2005 758.731.88 0.9247375. 701,627,86 1,864,333.54 02/15/2006 207.006.88 0,9061864. 187,586.81 2,051,920.3S 08/1S/2006 777.006.88 0.8880073. 689,987.82 2,741,908.17 02/1512007 199,844.38 0.8701930. 173,903,18 2,915,811.35 08/15/2007 959,844.38 0,8527361. 818,493.91 3.734.30S,26 02/15/2008 188.519.38 0.83S6293. IS7,532.32 3,891.837.58 08/15/2008 988.519.38 0.8188657. 809,464,64 4.701,302.22 02/1512009 17S,S94.38 0.8024384. 140.903,68 4,842,205.90 08/1S/2009 985.594.38 0.7863407. 775.012.98 5,617,218,88 02/1 S/20 10 161.981.88 0.770S659. 124.817.72 5,742.036.60 08/15/2010 981,981.88 O,7SS1076. 741.S01.96 6,483.538.55 0211 S/20 11 147.631.88 O,7399S93. 109,241.59 6.592,780.14 08/15/2011 967.631.88 0.725 II SO. 701,644.40 7,294,424.54 02/15/2012 131,841.25 0.7105685. 93.682.23 7.388,106.78 08/15/2012 541.841.2S 0.6963137. 377.291.50 7,76S,398,28 02/1 S/20 13 124,410.00 0.68234SOX 84.890.54 7.850.288.82 08/15/2013 549,410.00 0.6686S64. 367,366.53 8.217.655.35 02/IS/2014 116,228.75 O,6S5242S. 76.158.02 8,293,813.37 08/15/2014 556.228,7S 0.6420977. 357,153,19 8,6S0,966.55 02/1S/2015 107.648,75 0.6292165. 67,734.37 8.718,700.93 08/15/2015 S67,648.75 0.6165938x 3S0,008.71 9.068,709.64 02/15/2016 98,448,7S 0.6042243x 59,485,13 9.128.194,77 08/15/2016 573,448.75 0.5921030x 339.S40,70 9,467,735.47 02/15/2017 88,592.50 O,5802248x SI,403.56 9,519,139.03 08/15/2017 583.592.50 0.568S849. 331,821.87 9,8S0,960.89 02/15/2018 78,073.75 0.5S71785x 43,501.01 9.894,461.91 08/15/2018 593,073.75 O,S460009x 323,818.81 10.218.280.71 02/15/2019 67.130.00 0.5350476. 35.917.74 1O,2S4,198.46 08/1512019 607.130.00 0.524314Ox 318,326,74 10,572.525.20 02/15/2020 55,317.50 0.5137957x 28,421.89 10,600,947.09 08/15/2020 615,317.50 0.5034884. 309.805.25 10.910,752.34 02/15/2021 42,717.50 0.4933879. 21.076.30 10,931.828.64 08/IS/2021 632,717.50 0.483490 Ix 305.912.63 11,237.741.27 02/15/2022 29.295.00 0.4737908x 13.879.70 1l,2S1.620.97 08/1512022 644,295.00 0.4642860x 299.137.18 II.S50,758.15 02/15/2023 14.996.25 0.4549720. 6,822.87 1I,5S7.581.03 08/15/2023 659,996.2S O,44S8448. 294,255.89 11,851.836.92 Total $16,786,107.69 11,851,836.92 Derivation Of Tareet Amount Par Amount of Bonds $11,830,000.00 Reoffering Premium or (Discount) 16.068.SS Accrued Interest from 08/01/2003 to 0911012003 47,768,36 . 10 of47 0346006 02106/2012 9:43 am $11,830,000.00 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Proof of Bond Yield laJ 4.0943405% Page 2 of2 Date Cash now PV Factor Present Value Cumulative PV (42.000.00) Bond fnsurance Premium Orie:inal Issue Proceeds $1l.8S1,836.91 0346006 0210612012 9:43 am 110f47 First Southwest Asset Management, lnc. Page 1 of 16' 02/13/2013 4:39:04PM Issue Number: 0346-006. Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 09/1 0/2003 Description: !BC Checking 9/l0/03-12/3l/03 Yield: 1.4992% Record: Maturity Date: 12/3l/2003 Type: Activity IRS Yield: 1.4992% Fund: Date Principal Interest Total 09/l 0/2003 (8,318,632.00) 0.00 (8,318,632,00) $8,318,632,00 09/26/2003 7,000,000,00 0.00 7,000,000.00 $1,318,632,00 09/30/2003 (5,740.74) 5,740,74 0.00 $1,324,372.74 10/3l/2003 (12,945.21) 0,00 . (12,945.21) $1,337,317.95 10/3l/2003 (1,687,75) 1,687,75 0,00 $1,339,005,70 11/14/2003 (175.00) 0,00 (175.00) $1,339,180.70 11/26/2003 (12,945.21) 0.00 (12,945.21) $1,352,125.91 I l/30/2003 (1,653,61) 1,653,61 0.00 $1,353,779.52 12/31/2003 (12,945.21) 0.00 (12,945.21) $1,366,724.73 12/3l/2003 55,952,14 0,00 55,952.14 $1,310,772.59 12/3l/2003 175,00 0,00 175.00 $1,310,597,59 12/31/2003 (1,722,90) 1,722,90 0.00 $1,312,320.49 12/31/2003 1,312,320.49 0,00 1,312,320.49 $0,00 Totals 0,00 10,805,00 10,805,00 Purchase Date: 12/3l/2003 Description: !BC Checking 12/31/03- 12/31/04 Yield: 1.4923% Record: 2 Maturity Date: 12/31/2004 Type: Activity IRS Yield: 1.4923% Fund: I Date Principal Interest Total 12/3l/2003 (1,312,320.49) 0.00 (1,312,320.49) $1,312,320.49 o l/26/2004 470,649,34 0,00 470,649,34 $841,671.15 o l/3l/2004 (1,551.56) 1,551.56 0,00 $843,222,71 02/09/2004 (12,919,27) 0,00 (12,9 I 9,27) $856,141.98 02/l7/2004 147,427.32 0.00 147,427.32 $708,714.66 02/29/2004 (934.76) 934.76 0.00 $709,649.42 03/03/2004 (12,909,84) 0.00 (12,909.84) $722,559.26 03/17/2004 2,644.67 0,00 2,644,67 $719,914.59 03/26/2004 3,963,00 0.00 3,963,00 $715,951.59 03/26/2004 (12,909,84) 0.00 (12,909,84) $728,861.43 03/31/2004 (917,52) 917.52 0,00 $729,778,95 04/28/2004 1,200.96 0,00 1,200.96 $728,577.99 04/29/2004 (12,909.84) 0,00 (12,909.84) $741,487.83 04/30/2004 (898. I 8) 898.18 0,00 $742,386.01 OS/26/2004 (12,909.84) 0.00 (12,909,84) $755,295,85 05/31/2004 (946.37) 946.37 0.00 $756,242,22 06/04/2004 223,75 0.00 223.75 $756,018.47 06/24/2004 (12,909,84) 0.00 (12,909.84) $768,928.31 06/25/2004 454,191.75 0,00 454,191.75 $314,736.56 06/30/2004 (821.58) 821.58 0,00 $315,558.14 07/22/2004 (12,909,84) 0.00 (12,909,84) $328,467,98 07/26/2004 146,627.50 0,00 146,627.50 $181,840.48 07/3l/2004 (370,15) 370,15 0,00 $182,210.63 08/1 0/2004 2,000,00 0.00 2,000.00 $180,210,63 08/24/2004 (12,909,84) 0,00 (12,909.84) $193,120.47 Rebate Investment Detail w/ Balances 12 of 47 , First Southwest Asset Management, Inc. Page 2 of 16 02/13/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2003 Description:!BC Checking 12/31/03-12/31/04 Yield: 1.4923% Record: 2 Maturity Date: 12/31/2004 Type: Activity IRS Yield: 1.4923% Fund: I Date Principal Interest Total 08/31/2004 (233,93) 233.93 0,00 $193,354.40 09/02/2004 324,893.50 0,00 324,893.50 ($131,539.10) 09/02/2004 (1,000,000.00) 0,00 (1,000,000,00) $868,460,90 09/21/2004 (11,926.23) 0,00 (II,926,23) $880,387.13 09/24/2004 198,065.12 0.00 198,065.12 $682,322.01 09/30/2004 (988.18) 988.18 0.00 $683,310,19 10/22/2004 (II,065.57) 0.00 (11,065,57) $694,375,76 10/31/2004 (872.67) 872.67 0,00 $695,248.43 lI/0 1/2004 326,534,50 0.00 326,534.50 $368,713,93 11/23/2004 (II,065.57) 0,00 (II,065,57) $379,779.50 11/30/2004 (456,96) 456,96 0,00 $380,236.46 12/22/2004 (11,065,57) 0.00 (11,065.57) $391,302,03 12/23/2004 118,482.00 0.00 II 8,482.00 $272,820.03 12/31/2004 (443,92) 443.92 0.00 $273,263.95 12/31/2004 273,263.95 0.00 273,263.95 $0.00 Totals 0.00 9,435,78 9,435.78 Purchase Date: 09/30/2003 Description: CD # 7000096322 Yield: 2.2838% Record: 3 Maturity Date: 12/31/2004 Type: Activity IRS Yield: 2.2838% Fund: 1 Date Principal Interest Total 09/30/2003 (7,000,000,00) 0,00 (7,000,000,00) $7,000,000.00 10/30/2003 0,00 12,945,21 12,945.21 $7,000,000.00 11/26/2003 0.00 12,945.21 12,945.21 $7,000,000,00 12/31/2003 0,00 12,945.21 12,945,21 $7,000,000,00 02/04/2004 0,00 12,919,27 12,919.27 $7,000,000,00 03/01/2004 0,00 12,909.84 12,909,84 $7,000,000.00 03/24/2004 0,00 12,909.84 12,909.84 $7,000,000.00 04/29/2004 0,00 12,909.84 12,909,84 $7,000,000,00 OS/25/2004 0,00 12,909.84 12,909.84 $7,000,000,00 06/22/2004 0,00 12,909,84 12,909,84 $7,000,000,00 07/22/2004 0.00 12,909.84 12,909,84 $7,000,000.00 08/23/2004 0.00 12,909.84 12,909.84 $7,000,000.00 09/02/2004 1,000,000,00 0,00 1,000,000,00 $6,000,000,00 09/20/2004 0.00 11 ,926.23 II,926,23 $6,000,000,00 I 0/20/2004 0,00 II,065.57 11,065,57 $6,000,000.00 II/] 9/2004 0,00 II,065.57 II,065.57 $6,000,000.00 12/20/2004 0.00 II,065.57 11,065.57 $6,000,000.00 12/31/2004 6,000,000,00 4,203.42 6,004,203.42 $0,00 Totals 0.00 191,450,14 191,450,14 Rebate Investment Detail w/ Balances 13 of 47 First Southwest Asset Management, Inc. Page 3 of t 6 02113/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 09/10/2004 Description: Rebate Credits Yield: 0.0000% Record: 4 Maturity Date: 09/10/2012 Type: Rebate Credits IRS Yield: 0.0000% Fund: 5 Date Principal Interest Total 09/1 0/2004 0.00 (1,000,00) (1,000,00) $0.00 09/1 0/2005 0.00 (1,000.00) (1,000,00) $0.00 09/1 0/2006 0.00 (1,000,00) (1,000,00) $0.00 09/1 0/2007 0,00 (1,400,00) (1,400,00) $0.00 09/10/2008 0,00 (1,430,00) (1,430.00) $0.00 09/1 0/2009 0,00 (1,490,00) (1,490.00) $0.00 09/1 0/20 I 0 0,00 (1,500,00) (1,500.00) $0.00 09/1 0/20 11 0,00 (1,520,00) (1,520.00) $0.00 09/10/2012 0,00 (1,550,00) (1,550.00) $0.00 Totals 0,00 (11,890,00) (11,890.00) Rebate Investment Detail w/ Balances 14 of 47 First Southwest Asset Management, Inc. Page 4 of 16 02113/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2004 Description: !BC Checking 12/31/04-12/31/05 Yield: 1.5021 % Record: 5 Maturity Date: 12/31/2005 Type: Activity IRS Yield: 1.5021% Fund: I Date Princioal Interest Total 12/31/2004 (273,263,95) 0,00 (273,263,95) $273,263,95 01/18/2005 (11,081.74) 0.00 (11,081.74) $284,345,69 01/31/2005 (354.51) 354.51 0,00 $284,700,20 02/01/2005 (500,000.00) 0.00 (500,000.00) $784,700.20 02/01/2005 493,856.50 0.00 493,856.50 $290,843.70 02/16/2005 (10,633.56) 0,00 (10,633.56) $301,477,26 02/28/2005 (500,000,00) 0,00 (500,000,00) $801,477.26 02/28/2005 (360,90) 360,90 0.00 $801,838,16 03/01/2005 367,190,05 0.00 367,190,05 $434,648,11 03/22/2005 (9,616.44) 0.00 (9,616.44) $444,264.55 03/31/2005 (557.68) 557.68 0,00 $444,822,23 04/01/2005 284,595.41 0.00 284,595.41 $160,226.82 04/19/2005 (13,890.41) 0,00 (13,890.41) $174,117.23 04/30/2005 (204.39) 204.39 0.00 $174,321.62 05/03/2005 48,383.87 0,00 48,383,87 $125,937,75 OS/23/2005 (13,890.41) 0.00 (13,890.41 ) $139,828,16 OS/27/2005 (1,000,000.00) 0.00 (1,000,000.00) $1,139,828.16 05/3l!2005 540,427.03 0.00 540,427,03 $599,401.13 05/3l!2005 (352.83) 352,83 0.00 $599,753.96 06/22/2005 (12,038.36) 0.00 (12,038,36) $611,792.32 06/27/2005 456,745,71 0,00 456,745.71 $155,046,61 06/30/2005 (668.79) 668,79 0,00 $155,715.40 06/30/2005 2.50 0,00 2.50 $155,712,90 07/01/2005 (2.50) 0,00 (2.50) $155,715.40 07/19/2005 (1l,1I2.33) 0,00 (11,112.33) $166,827,73 07/31/2005 (204.31) 204,31 0,00 $167,032,04 07/31/2005 2.50 0,00 2.50 $167,029.54 08/01/2005 (2.50) 0,00 (2.50) $167,032.04 08/04/2005 345,717,10 0.00 345,717.10 ($178,685,06) 08/04/2005 (250,000.00) 0,00 (250,000.00) $71,314,94 08/16/2005 (10,857,67) 0,00 (10,857,67) $82,/72.61 08/29/2005 (750,000.00) 0,00 (750,000.00) $832,172.61 08/3l!2005 384,770,61 0,00 384,770.61 $447,402,00 08/3l!2005 (186.45) 186.45 0.00 $447,588.45 08/3l!2005 2,50 0,00 2,50 $447,585,95 09/02/2005 (2.50) 0.00 (2,50) $447,588.45 09/13/2005 (1,628,78) 0,00 (1,628,78) $449,217,23 09/1 5/2005 (9,306,58) 0.00 (9,306,58) $458,523,81 09/29/2005 312,355,24 0.00 312,355,24 $146,168.57 09/30/2005 (533.47) 533.47 0,00 $146,702,04 10/1 8/2005 (9,493.15) 0.00 (9,493.15) $156,195,19 10/31/2005 (192.36) 192.36 0.00 $156,387.55 11/0 l!2005 (850,000.00) 0.00 (850,000,00) $1,006,387.55 ll/O 1/2005 810,182,81 0.00 810,182.81 $196,204.74 ll/17/2005 (8,417.26) 0.00 (8,417,26) $204,622.00 Rebate Investment Detail w/ Balances 15 of 47 First Southwest Asset Management, Inc. Page 5 of [6. 02113/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2004 Description:!BC Checking 12/31/04-12/3]/05 Yield: 1.5021% Record: 5 Maturity Date: ]2/3112005 Type: Activity IRS Yield: 1.5021% Fund: ] Date Princioal Interest Total 11/30/2005 (574,67) 0.00 (574.67) $205,] 96.67 1 ]/30/2005 83.60 0.00 83,60 $205,113.07 11/30/2005 (246.76) 246,76 0,00 $205,359.83 12115/2005 (6,803.42) 0.00 (6,803.42) $212,]63.25 12/28/2005 (600,000.00) 0,00 (600,000.00) $8]2,]63.25 12/28/2005 784,393,11 0,00 784,393.11 $27,770. ]4 12/28/2005 9.01 0.00 9,01 $27,761.13 12/3 ]/2005 (236.06) 236,06 0,00 $27,997.]9 12/3 ]/2005 27,997, ]9 0,00 27,997,19 $0.00 Totals 0.00 4,098.51 4,098,51 Purchase Date: 12/31/2004 Description: CD # 7000096322 Yield: 3,1533% Record: 6 Maturity Date: ]2/3112005 Type: Activity IRS Yield: 3.1533% Fund: I Date Princioal Interest Total ] 2/3 1/2004 (6,000,000.00) (4,203.42) (6,004,203.42) $6,000,000,00 01/18/2005 0.00 11,081.74 11,081.74 $6,000,000,00 01/31/2005 500,000.00 0,00 500,000,00 $5,500,000.00 02/16/2005 0.00 ]0,633,56 10,633.56 $5,500,000.00 02/28/2005 500,000.00 0,00 500,000,00 $5,000,000,00 03/22/2005 0,00 9,6]6.44 9,6]6.44 $5,000,000.00 04/18/2005 0.00 13,890.41 13,890.41 $5,000,000.00 05/19/2005 0.00 13,890.41 13,890.41 $5,000,000,00 OS/26/2005 ],000,000.00 0.00 ],000,000,00 $4,000,000.00 06/1712005 0.00 ]2,038,36 ]2,038.36 $4,000,000.00 07/18/2005 0,00 11,112,33 11,112.33 $4,000,000.00 07/29/2005 250,000,00 0.00 250,000,00 $3,750,000.00 08/]6/2005 0,00 ]0,857,67 10,857,67 $3,750,000.00 08/30/2005 750,000,00 0.00 750,000.00 $3,000,000.00 09/] 5/2005 0,00 9,306,58 9,306.58 $3,000,000.00 ] 0/17/2005 0,00 9,493.15 9,493,15 $3,000,000.00 10/31/2005 850,000.00 0.00 850,000.00 $2,150,000.00 \11]5/2005 0,00 8,417.26 8,417,26 $2,150,000.00 12/15/2005 0.00 6,803.42 6,803.42 $2,]50,000.00 12/28/2005 600,000,00 0,00 600,000.00 $1,550,000,00 12/31/2005 1,550,000.00 3,438.63 1,553,438,63 $0,00 Totals 0,00 126,376.54 126,376.54 Rebate Investment Detail w/ Balances ]6 of 47 , First Southwest Asset Management, Inc. Page 6 of 16 02/13/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2005 Description: IBC Chking 12/31/05-9/10/06 Yield: 1.4654% Record: 7 Maturity Date: 09/ [0/2006 Type: Activity IRS Yield: 1.4654% Fund: I Date Principal Interest Tolal 12/31/2005 (27,997,19) 0,00 (27,997.19) $27,997,19 01/17/2006 (5,854.11) 0.00 (5,854.1 I) $33,851.30 01/31/2006 (39,28) 39,28 0,00 $33,890.58 02/01/2006 (250,000,00) 0.00 (250,000,00) $283,890,58 02/0 1/2006 191,003.30 0.00 191,003.30 $92,887,28 02/17/2006 (4,667.47) 0,00 (4,667.47) $97,554,75 02/28/2006 (300,000.00) 0,00 (300,000,00) $397,554.75 02/28/2006 (426.84) 0,00 (426.84) $397,981.59 02/28/2006 (121.53) 121.53 0,00 $398,103,12 03/01/2006 359,334.45 0,00 359,334.45 $38,768,67 03/16/2006 (3,702.33) 0.00 (3,702.33) $42,471.00 03/28/2006 (250,000,00) 0.00 (250,000,00) $292,471.00 03/31/2006 (92.92) 92,92 0,00 $292,563,92 04/03/2006 237,250,71 0,00 237,250.71 $55,313,21 04/17/2006 (3,380.14) 0,00 (3,380,14) $58,693.35 04/30/2006 (89.64) 89.64 0,00 $58,782.99 05/01/2006 (200,000,00) 0.00 (200,000.00) $258,782.99 05/02/2006 178,250,39 0,00 178,250.39 $80,532.60 05/17/2006 (2,613.97) 0,00 (2,613.97) $83,146,57 05/30/2006 (25,000,00) 0,00 (25,000,00) $108,146.57 05/31/2006 92,038.05 0.00 92,038.05 $16,108.52 05/3112006 (109,81) 109.81 0.00 $16,218.33 06/26/2006 (3,761.66) 0,00 (3,761.66) $19,979.99 06/27/2006 12,147,80 0,00 12,147,80 $7,832.19 06/30/2006 (18.77) 18,77 0,00 $7,850,96 07/17/2006 (2,028.08) 0.00 (2,028,08) $9,879,04 07/31/2006 (11.25) 11.25 0.00 $9,890,29 08/02/2006 10,290.44 0.00 10,290.44 ($400.15) 08/1 0/2006 ( 100,000.00) 0,00 (100,000.00) $99,599.85 08/16/2006 (2,028,08) 0,00 (2,028,08) $101,627,93 08/16/2006 4,898,25 0.00 4,898.25 $96,729,68 08/30/2006 2,100.00 0,00 2,100.00 $94,629.68 08/31/2006 (88.40) 88.40 0.00 $94,718,08 09/10/2006 94,718,08 38.95 94,757,03 $0,00 Totals 0,00 610.55 610.55 --. Rebate Investment Detail w/ Balances 17 of 47 First Southwest Asset Management, Inc. Page 7 of 16 02/13/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 09/1 0/2006 Description: !Be Cking 9/1 0/06-12/31/06 Yield: 1.4936% Record: 8 Maturity Date: 12/31/2006 Type: Activity IRS Yield: 1.4936% Fund: 2 Date Princioal Interest Total 09/1 0/2006 (94,718.08) (38.95) (94,757,03) $94,718.08 09/13/2006 (1,641. 78) 0.00 (1,641. 78) $96,359.86 09/30/2006 (117,99) 117.99 0.00 $96,477.85 10/13/2006 (1,615,23) 0,00 (1,615,23) $98,093,08 10/27/2006 16,092.61 0,00 16,092.61 $82,000.47 10/31/2006 (120.86) 120,86 0.00 $82,121.33 11/17/2006 (1,760.55) 0,00 (1,760.55) $83,881.88 11/22/2006 10,208,00 0,00 10,208.00 $73,673.88 11/30/2006 (98.48) 98.48 0.00 $73,772.36 12/21/2006 (1,760.55) 0.00 (1,760.55) $75,532,91 12/31/2006 (94.78) 94.78 0.00 $75,627,69 12/31/2006 75,627.69 0,00 75,627.69 $0,00 Totals 0.00 393.16 393.16 Purchase Date: 12/31/2005 Description: CD #7000096322 Yield: 4.4000% Record: 9 Maturity Date: 09/10/2006 Type: Activity IRS Yield: 4.4000% Fund: 1 Date Princioal Interest Total 12/31/2005 (1,550,000.00) (3,438.63) (1,553,438.63) $1,550,000,00 01/16/2006 0.00 5,854,11 5,854,11 $1,550,000,00 01/31/2006 250,000,00 0,00 250,000,00 $1,300,000,00 02/15/2006 0.00 4,667.47 4,667.47 $1,300,000,00 02/28/2006 300,000.00 0,00 300,000,00 $1,000,000,00 03/13/2006 0.00 3,702.33 3,702.33 $1,000,000,00 03/27/2006 250,000,00 0.00 250,000,00 $750,000,00 04/14/2006 0,00 3,380.14 3,380.14 $750,000,00 04/28/2006 200,000.00 0.00 200,000,00 $550,000,00 05/16/2006 0.00 2,613.97 2,613,97 $550,000,00 05/30/2006 25,000.00 0,00 25,000,00 $525,000,00 06/23/2006 0,00 2,086,03 2,086.03 $525,000,00 07/14/2006 0,00 2,028,08 2,028.08 $525,000.00 08/09/2006 100,000,00 0,00 100,000.00 $425,000.00 08/11/2006 0,00 2,028.08 2,028.08 $425,000.00 09/10/2006 425,000,00 1,588.82 426,588.82 $0.00 Totals 0.00 24,510.40 24,510.40 Rebate Investment Detail w/ Balances 18 of 47 . First Southwest Asset Management, Inc. Page 8 of 16 02/13/2013 4:39:04PM [ssue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 09/10/2006 Description: CD #7000096322 Yield: 4.4107% Record: II Maturity Date: 12/31/2006 Type: Activity [RS Yield: 4.4107% Fund: 2 Date Princioal Interest Total 09/10/2006 (425,000.00) (1,588.82) (426,588.82) $425,000,00 09/11/2006 0,00 1,641.78 1,641.78 $425,000.00 10/12/2006 0.00 1,615.23 1,615,23 $425,000.00 11/14/2006 0,00 1,760,55 1,760.55 $425,000.00 12/20/2006 0,00 1,760,55 1,760.55 $425,000.00 12/3 1/2006 425,000,00 537.94 425,537,94 $0.00 Totals 0.00 5,727.23 5,727.23 Purchase Date: 12/31/2006 Description: CD #7000096322 Yield: 5.0695% Record: 12 Maturity Date: 06/0 1/2007 Type: Activity IRS Yield: 5,0695% Fund: 2 Date Princioal Interest Total 12/3 1/2006 (425,000.00) (537.94) (425,537,94) $425,000,00 01/12/2007 0,00 1,760,55 1,760.55 $425,000,00 02/09/2007 0,00 1,760,55 1,760.55 $425,000,00 03/12/2007 0,00 1,760,55 1,760.55 $425,000,00 04/12/2007 0,00 1,397,26 1,397.26 $425,000,00 05/11/2007 0,00 1,397,26 1,397,26 $425,000,00 06/01/2007 425,000.00 1,397,26 426,397.26 $0,00 Totals 0,00 8,935.49 8,935.49 Purchase Date: 06/0 1/2007 Description: CD #7000570350 Yield: 4,7630% Record: 13 Maturity Date: 12/31/2007 Type: Activity IRS Yield: 4,7630% Fund: 2 Date Princioal Interest Total 06/01/2007 (425,000.00) 0,00 (425,000,00) $425,000,00 06/30/2007 0.00 757.32 757.32 $425,000.00 07/26/2007 0.00 1,645.27 1,645,27 $425,000.00 08/08/2007 0,00 1,700.33 1,700.33 $425,000.00 09/06/2007 0,00 44.25 44.25 $425,000.00 09106/2007 0,00 1,645.27 1,645.27 $425,000,00 10/05/2007 0.00 1,538.15 1,538.15 $425,000,00 11/07/2007 0,00 1,582.40 1,582.40 $425,000,00 11/30/2007 0.00 1,635,14 1,635.14 $425,000,00 12/31/2007 425,000.00 1,138,77 426,138.77 $0,00 Totals 0.00 11,686,90 11,686.90 Rebate Investment Detail w/ Balances 19 of 47 First Southwest Asset Management, Inc. Page 9 of 16' 02!l3/20D 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligatiou Bouds, Series 2003A and General Obligation Refunding Bonds, Series 2003B . Purchase Date: 12/31/2006 Description: mc Cking 12/31/06-12/31/07 Yield: 2,8480% Record: 14 Maturity Date: 12/3112007 Type: Activity IRS Yield: 2,8480% Fund: 2 Date Principal Interest Total 12/31/2006 (75,627,69) 0,00 (75,627,69) $75,627,69 01/02/2007 14,140,32 0,00 14,140.32 $61,487.37 o 1/ 16/2007 (1,760.55) 0,00 (1,760.55) $63,247,92 01/31/2007 (80,07) 80.07 0,00 $63,327.99 02/01/2007 22,836,93 0.00 22,836,93 $40,491.06 02/14/2007 (7,845.61) 0,00 (7,845,61) $48,336.67 02/28/2007 15,304,80 0,00 15,304.80 $33,031.87 02/28/2007 (50,80) 50.80 0,00 $33,082,67 03/14/2007 (1,760.55) 0,00 (1,760,55) $34,843,22 03/23/2007 1,888.00 0.00 1,888.00 $32,955.22 03/31/2007 (42.75) 42.75 0,00 $32,997.97 04/16/2007 (1,397,26) 0,00 (1,397.26) $34,395,23 04/30/2007 (41.54) 41.54 0.00 $34,436.77 05103/2007 9,324,73 0.00 9,324.73 $25,112.04 05/15/2007 (1,397,26) 0.00 (1,397.26) $26,509,30 OS/29/2007 4,670.73 0,00 4,670,73 $21,838,57 05/31/2007 (33.16) 33,16 0,00 $21,871.73 06/19/2007 (1,397.26) 0,00 (1,397,26) $23,268.99 06/22/2007 (3,000,00) 0.00 (3,000.00) $26,268.99 06/30/2007 (90.13) 90.13 0.00 $26,359.12 07/03/2007 (757.32) 0,00 (757.32) $27,116.44 07/05/2007 224,00 0.00 224,00 $26,892.44 07/31/2007 (105,17) 105.17 0.00 $26,997.61 08/02/2007 (1,645.27) 0.00 (1,645,27) $28,642.88 08/13/2007 (1,700.33) 0.00 (1,700.33) $30,343.21 0~/27/2007 1,824.00 0.00 1,824,00 $28,519,21 08/31/2007 (118,23) 118.23 0,00 $28,637.44 09/1112007 (1,689.52) 0,00 (1,689.52) $30,326,96 09/30/2007 (111.10) 111.1 0 0.00 $30,438.06 lO/lI/2007 (1,538,15) 0.00 (1,538.15) $31,976.21 10/3112007 (99.99) 99.99 0,00 $32,076.20 11/02/2007 276,00 0,00 276,GO $31,800,20 11/14/2007 (1,582.40) 0.00 (1,582.40) $33,382.60 11/29/2007 138,00 0.00 138,00 $33,244.60 11/30/2007 (103,20) 103,20 0,00 $33,347,80 12/04/2007 (1,635,14) 0.00 (1,635,14) $34,982.94 12/31/2007 (92.90) 92.90 0,00 $35,075,84 12/31/2007 35,075,84 0,00 35,075,84 $0,00 Totals 0,00 969.04 969,04 Rebate Investment Detail w/ Balances 20 of 47 First Southwest Asset Management, Inc. Page 10 of J 6 02/13/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2007 Description: IBC Cking 12/31/07-09/10/08 Yield: 1.9098% Record: 15 Maturity Date: 09/ I 0/2008 Type: Activity IRS Yield: 1.9098% Fund: 2 Date Princioal Interest Total 12/31/2007 (35,075,84) 0,00 (35,075,84) $35,075,84 01/31/2008 (95.83) 95,83 0,00 $35,171.67 02/1112008 (2,312.49) 0,00 (2,312.49) $37,484.16 02/29/2008 (65.55) 65.55 0.00 $37,549,71 03/12/2008 (1,135,66) 0.00 (1,135,66) $38,685.37 03/31/2008 (67,80) 67,80 0.00 $38,753.17 04/03/2008 765,00 0.00 765,00 $37,988,17 04/1 0/2008 (757.68) 0.00 (757.68) $38,745,85 04/30/2008 (43.00) 43,00 0,00 $38,788,85 05/02/2008 (809.94) 0,00 (809,94) $39,598,79 05/31/2008 (44.9i) 44.91 0,00 $39,643.70 06/09/2008 (809,94) 0,00 (809,94) $40,453.64 06/30/2008 (58.55) 58.55 0.00 $40,512.19 07/ll/2008 (629.95) 0,00 (629,95) $4],]42.14 07/31/2008 (63,11) 63,11 0,00 $4] ,205,25 08/11/2008 (673.38) 0.00 (673.38) $4],878,63 08/3112008 (56,99) 56.99 0,00 $41,935,62 09/03/2008 (640,98) 0.00 (640,98) $42,576.60 09/10/2008 42,576.60 19.00 42,595.60 $0.00 Totals 0,00 514,74 514,74 Pnrchase Date: 12/3112007 Description: CD #7000570350 Yield: 2.3336% Record: 16 Maturity Date: 09/10/2008 Type: Activity ]RS Yield: 2.3336% Fund: 2 Date Princioal Interest Total 12/3 1/2007 (425,000,00) 0.00 (425,000,00) $425,000,00 01/30/2008 0,00 1,173,72 1,173.72 $425,000,00 02/29/2008 0.00 1,135.66 ],135,66 $425,000,00 03/29/2008 0,00 757,68 757.68 $425,000,00 04/29/2008 0.00 809.94 809.94 $425,000,00 05/30/2008 0,00 809,94 809,94 $425,000,00 06/30/2008 0,00 629.95 629,95 $425,000,00 07/30/2008 0,00 673.38 673.38 $425,000.00 08/29/2008 0,00 640.98 640,98 $425,000.00 09/1 0/2008 425,000,00 215,98 425,215,98 $0.00 Totals 0,00 6,847.23 6,847.23 Rebate Investment Detail w/ Balances 21 of 47 First Southwest Asset Management, Inc. Page 11 of 16' 0211312013 4:39:04PM Issue Number: 0346-006 Calhoun Connty, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 09/1 0/2008 Description: !BC Cking 09/1 0/08 - 12/31/08 Yield: 0,7998% Record: 17 Maturity Date: 12/31/2008 Type: Activity IRS Yield: 0,7998% Fund: 2 Date Princioal Interest Total 09/1 0/2008 (42,576.60) (19.00) (42,595,60) $42,576,60 09/3012008 (56.47) 56.47 0,00 $42,633,07 10/0712008 (647.95) 0,00 (647,95) $43,281.02 10/31/2008 (37,28) 37,28 0.00 $43,318,30 11/04/2008 (627,05) 0.00 (627,05) $43,945.35 11/30/2008 (29,97) 29.97 0,00 $43,975.32 12/03/2008 (627.05) 0.00 (627.05) $44,602.37 12/31/2008 (2.64) 2,64 0,00 $44,605.01 12/3112008 44,605,01 0,00 44,605.0 I $0,00 Totals 0.00 107,36 107,36 Purchase Date: 09/10/2008 Description: CD #7000570350 Yield: 1.4004% Record: 18 Maturity Date: 12/31/2008 Type: Activity IRS Yield: 1.4004% Fnnd: 2 Date Princioal Interest Total 09/10/2008 (425,000,00) (215,98) (425,215.98) $425,000,00 09/29/2008 0.00 647,95 647,95 $425,000,00 10/28/2008 0.00 627,05 627,05 $425,000.00 11/26/2008 0,00 627,05 627.05 $425,000.00 12/3112008 0.00 142.83 142,83 $425,000.00 12/31/2008 425,000.00 0.00 425,000.00 $0.00 Totals 0,00 1,828.90 1,828.90 Purchase Date: 12/3112008 Description: CD #7000570350 Yieid: 0,8562% Record: 19 Maturity Date: 12/31/2009 Type: Activity IRS Yield: 0.8562% Fund: 2 Date Princioal Interest Total 12/3112008 (425,000.00) 0,00 (425,000,00) $425,000.00 01/28/2009 0.00 147,94 147.94 $425,000.00 02/1812009 250,000.00 0.00 250,000.00 $175,000,00 02/27/2009 0,00 137.60 137,60 $175,000,00 03/27/2009 0,00 134.25 134,25 $175,000,00 04/30/2009 0.00 148,63 148,63 $175,000.00 05/31/2009 0.00 163.01 163,01 $175,000.00 06/3012009 0,00 143.84 143,84 $175,000.00 07/29/2009 0.00 143.84 143.84 $175,000.00 09/0112009 0.00 158.22 158.22 $175,000.00 10/01/2009 0,00 143,84 143,84 $175,000.00 11/01/2009 0.00 148.63 148,63 $175,000.00 12/02/2009 0.00 153.42 153.42 $175,000.00 12/31/2009 175,000,00 158,53 175,158.53 $0,00 Totals 0.00 1,781.75 1,781.75 Rehate Investment Detail w/ Balances 22 of 47 First Southwest Asset Management, fnc. Page 12 of 16 02113/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refundiug Bonds, Series 2003B Purchase Date: 12/31/2008 Description: !BC Cking 12/31/08 - 12/31/09 Yield: 0,6845% Record: 20 Maturity Date: 12/3 1/2009 Type: Activity [RS Yield: 0,6845% Fund: 2 Date Principal Interest Total 12/31/2008 (44,605,01) 0,00 (44,605,01) $44,605,01 01/02/2009 (142,83) 0,00 (142,83) $44,747,84 01/3 1/2009 (8,06) 8.06 0,00 $44,755,90 02/25/2009 (250,000.00) 0,00 (250,000.00) $294,755,90 02/26/2009 250,000,00 0,00 250,000.00 $44,755,90 02/27/2009 (147,94) 0.00 ([47.94) $44,903,84 02/28/2009 (11.65) 11.65 0.00 $44,915.49 03/04/2009 (137,60) 0.00 (137,60) $45,053,09 03/31/2009 (10,82) 10,82 0.00 $45,063,91 04/01/2009 (134,25) 0,00 (134,25) $45,198,16 04/30/2009 (10,11) 10,11 0.00 $45,208,27 05/01/2009 (148,63) 0.00 (148.63) $45,356.90 05/31/2009 (7.78) 7.78 0,00 $45,364,68 06/1 0/2009 (163.01) 0.00 (163,01) $45,527,69 06/30/2009 (35.89) 35.89 0,00 $45,563.58 07/03/2009 (143.84) 0.00 (143,84) $45,707.42 07/31/2009 (38,81) 38.81 0,00 $45,746.23 08/13/2009 (143,84) 0.00 (143,84) $45,890,07 08/31/2009 (38,93) 38.93 0,00 $45,929.00 09/23/2009 (158,22) 0.00 (158.22) $46,087.22 09/30/2009 (37,78) 37,78 0.00 $46,125.00 10/19/2009 (143.84) 0.00 (143,84) $46,268.84 10/31/2009 (39.23) 39,23 0.00 $46,308.07 1lI12/2009 (148,63) 0,00 (148.63) $46,456.70 11/30/2009 (38,14) 38.14 0.00 $46,494.84 12/15/2009 (153.42) 0,00 (153.42) $46,648,26 12/31/2009 (39.56) 39,56 0,00 $46,687,82 12/31/2009 46,687,82 0,00 46,687,82 $0,00 Totals 0.00 316,76 316.76 Rebate Investment Detail w/ Balances 23 of 47 FirslSouthweslAssel Management, Inc. Page 13 of 16' 02/l312013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2008 Description: DSF ResiduaI12/31/08-12/31/09 Yield: 0.6873% Record: 21 Maturity Date: 12/31/2009 Type: Allocation IRS Yield: 0,6873% Fund: 3 Date Princioal Interest Total 12/31/2008 (46,786,86) 0.00 (46,786,86) 01/3 1/2009 0.00 8.59 8.59 02/28/2009 0,00 10,18 10.18 03/31/2009 0,00 11.23 11.23 04/30/2009 0.00 10.45 10.45 05/31/2009 0,00 8,03 8.03 06/30/2009 0.00 36.87 36,87 07/31/2009 0,00 39,68 39,68 08/31/2009 0.00 37.47 37.47 09/30/2009 0.00 38.46 38.46 10/31/2009 0.00 39.75 39,75 11/30/2009 0,00 40,78 40.78 12/31/2009 46,786.86 39.95 46,826.81 Totals 0,00 321.43 321.43 Rebate Investment Detail w/ Balances 24 of 47 First Southwest Asset Management, Inc. Page 14 of 16 02113/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/31/2009 Description: !BC Cking 12/31/09-10/14/10 Yield: 0,9927% Record: 22 Maturity Date: lOll 4/20 10 Type: Activity IRS Yield: 0.9927% Fund: 2 Date Principal Interest Total 12/3112009 (46,687,82) 0.00 (46,687.82) $46,687.82 01119/2010 (148,63) 0,00 (148,63) $46,836.45 01/3112010 (39.71) 39.71 0,00 $46,876,16 02/10/2010 (148.63) 0,00 (148,63) $47,024,79 02/28/2010 (36.04) 36,04 0,00 $47,060.83 03/17/2010 (148,63) 0,00 (148.63) $47,209.46 03/3112010 (40,03) 40,03 0,00 $47,249.49 04/12/2010 (148.63) 0,00 (148.63) $47,398.12 04/30/2010 (38,91) 38.91 0,00 $47,437,03 05/13/2010 (143,84) 0.00 (143,84) $47,580.87 05/3112010 (40,36) 40,36 0,00 $47,621.23 06/1012010 (153.42) 0,00 (153.42) $47,774.65 06/30/2010 (39,23) 39,23 0.00 $47,813.88 07/1412010 (143,84) 0,00 (143,84) $47,957,72 07/3112010 (40,68) 40,68 0,00 $47,998.40 08/1112010 (148.63) 0,00 (148,63) $48,147,03 08/3112010 (40,85) 40,85 0,00 $48,187,88 091l6/20 10 (153.42) 0,00 {I 53.42) $48,341.30 09/27/2010 10,000,00 0,00 10,000,00 $38,341.30 09/30/2010 (38.57) 38.57 0,00 $38,379,87 10/13/2010 (143,84) 0,00 (143.84) $38,523,71 10/13/2010 (12.62) 12,62 0,00 $38,536.33 10/14/2010 (I75,028,77) 0.00 (175,028.77) $213,565,10 10/14/2010 213,565.10 0,00 213,565,10 $0,00 Totals 0,00 367.00 367.00 Rebate Investment Detail w/ Balances 25 of 47 First Southwest Asset Management, Inc. Page 15 of 16. 02/13/2013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas Geueral Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/3 I/2009 Description: CD #7000570350 Yield: 0,9810% Record: 23 Maturity Date: 10/14/2010 Type: Activity IRS Yield: 0,9810% Fund: 2 Date Principal Interest Total 12/31/2009 (175,000.00) (158.53) (175,158.53) $175,000,00 01/03/20 I 0 0,00 148,63 148,63 $175,000.00 02/03/20 I 0 0.00 148.63 148.63 $175,000.00 03/08/2010 0.00 148.63 148,63 $175,000,00 04/06/2010 0,00 148.63 148,63 $175,000,00 05/06/20 10 0.00 143.84 143.84 $175,000.00 06/07/20 I 0 0,00 153.42. 153.42 $175,000.00 07/07/2010 0,00 143,84 143,84 $175,000,00 08/07/2010 0,00 148,63 148,63 $175,000,00 09/08/20 I 0 0.00 153.42 153.42 $175,000,00 10/08/2010 0,00 143.84 143,84 $175,000,00 10/14/2010 (28,77) 28.77 0,00 $175,028.77 10/14/2010 175,028.77 0.00 175,028.77 $0.00 Totals 0.00 1,351.75 1,351.75 Purchase Date: 12/31/2009 Description: DSF Residual 12/31/09-12/31/1 0 Yield: 1.0000% Record: 24 Maturity Date: 12/31/2010 Type: Allocation IRS Yield: 1.0000% Fund: 3 Date Principal Interest Total 12/31/2009 (13,458,89) 0,00 (13,458,89) 01/31/2010 0,00 11.45 11.45 02/28/2010 0.00 10.37 10,37 03/31/20 I 0 0,00 11.37 11.37 04/30/2010 0,00 11.04 11.04 05/31/20 I 0 0.00 11.39 11.39 06/30/2010 0,00 11.04 11.04 07/31/2010 0.00 11.35 11.35 08/31/2010 0,00 10.73 10.73 09/30/2010 0,00 11.06 11.06 10/31/2010 0.00 11.75 11.75 11/30/2010 0,00 11.32 11.32 12/31/2010 13,458.89 11.43 13,470,32 Totals 0,00 134.31 134.31 Rebate Investment Detail w/ Balances 26 of 47 -, First Southwest Asset Management, Inc. Page 16 of 16 02/1312013 4:39:04PM Issue Number: 0346-006 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Purchase Date: 12/3 1/2010 Description: DSF Residual 12/31/1O-12/31/I1 Yield: 0.4971 % Record: 25 Maturity Date: 12/31/20 II Type: Allocation IRS Yield: 0.4971% Fund: 3 Date Principal Interest Total 12/31/2010 (42,084.40) 0,00 (42,084.40) 01/31/2011 0.00 35.81 35,81 02/28/20 II 0,00 32.38 32.38 03/31/2011 0,00 35.75 35.75 04/30/20 II 0,00 34,54 34.54 05/3 1/2011 0,00 35.67 35,67 06/3012011 0,00 5,87 5,87 07/31/2011 0.00 4,82 4,82 08/3 1/2011 0,00 5,70 5.70 09/30/20 II 0,00 4,33 4.33 10/3 1/2011 0,00 4,64 4.64 1l!30/2011 0.00 4.30 4.30 12/31/2011 42,084.40 5,01 42,089.41 Totals 0,00 208.81 208.81 547630-151-0346006 Rebate Investment Detail wi Balances 27 of 47 First Southwest Asset Management, Inc. Page I of 10. 02113/2013 4:39: 10PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance 09/1 0/2003 (8,318,632.00) 0,00 (8,318,632,00) 1.0000000 (8,318,632,00) 8,318,632.00 09/26/2003 7,000,000,00 0,00 7,000,000.00 0,9989187 6,992,431.17 1,318,632.00 09/30/2003 (7,005,740,74) 5,740.74 (7,000,000,00) 0,9986486 (6,990,540.26) 8,324,372.74 10/30/2003 0.00 12,945.21 12,945.21 0.9966249 12,901.52 8,324,372.74 10/31/2003 (14,632.96) 1,687,75 (12,945,21) 0.9965576 (12,900,65) 8,339,005.70 1l/14/2003 (175.00) 0,00 (175,00) 0.9956820 (174.24) 8,339,180.70 11/26/2003 (12,945,21) 12,945,21 0,00 0,9948744 0,00 8,352,125.91 1l/30/2003 (1,653,6t) 1,653,61 0.00 0,9946054 0,00 8,353,779.52 12/31/2003 41,459,03 14,668.11 56,127,14 0.9925228 55,707.47 8,312,320.49 01/26/2004 470,649,34 0,00 470,649,34 0,9908465 466,341.23 7,841,671.15 01/31/2004 (1,551.56) 1,551.56 0,00 0,9905115 0.00 7,843,222.71 02/04/2004 0.00 12,919,27 12,919.27 0.9903106 12,794,09 7,843,222.71 02/09/2004 (12,919.27) 0.00 (12,919,27) 0,9899759 (12,789,77) 7,856,141.98 02/17/2004 147,427.32 0,00 147,427.32 0,9894405 145,870.57 7,708,714.66 02/29/2004 (934.76) 934.76 0,00 0.9886380 0,00 7,709,649.42 03/01/2004 0,00 12,909.84 12,909.84 0.9885044 12,761.43 7,709,649.42 03/03/2004 (12,909,84) 0,00 (12,909.84) 0.9883707 (12,759,71) 7,722,559,26 03/17/2004 2,644.67 0,00 2,644,67 0,9874355 2,611.44 7,719,914.59 03/24/2004 0.00 12,909.84 12,909,84 0,9869683 12,741.60 7,719,914.59 03/26/2004 (8,946.84) 0.00 (8,946.84) 0,9868348 (8,829,05) 7,728,861.43 03/31/2004 (917.52) 917.52 0.00 0.9865012 0.00 7,729,778,95 04/28/2004 1,200,96 0.00 1,200.96 0.9847019 1,182.59 7,728,577,99 04/29/2004 (12,909,84) 12,909.84 0.00 0,9846353 0.00 7,741,487,83 04/30/2004 (898,18) 898,18 0.00 0.9845688 0,00 7,742,386,01 OS/25/2004 0.00 12,909.84 12,909,84 0.9829059 12,689,16 7,742,386.01 OS/26/2004 (12,909.84) 0.00 (12,909.84) 0,9828394 (12,688.30) 7,755,295.85 05/31/2004 (946.37) 946.37 0,00 0,9825072 0.00 7,756,242,22 06/04/2004 223.75 0.00 223,75 0.9823079 219.79 7,756,018.47 06/22/2004 0.00 12,909,84 12,909,84 0.9811131 12,666,0 I 7,756,018.47 06/24/2004 (12,909.84) 0,00 (12,909,84) 0.9809804 (12,664.30) 7,768,928.31 06/25/2004 454,191.75 0,00 454,191.75 0.9809141 445,523.10 7,314,736,56 06/30/2004 (821.58) 821.58 0,00 0.9805825 0.00 7,315,558.14 07/22/2004 (12,909,84) 12,909,84 0.00 0,9791250 0.00 7;328,467.98 07126/2004 146,627.50 0,00 146,627,50 0,9788602 143,527.82 7,181,840.48 07/31/2004 (370.15) 370.15 0,00 0,9785293 0,00 7,182,210.63 Rebate Combined Cash Flow Summary 28 of 47 First Southwest Asset Management, fnc. Page 2 of 10 02/13/2013 4:39: 1 aPM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 20038 Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/3112012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Princioal Interest Total PV Factor Present Value Princioal Balance 08/! 0/2004 2,000,00 0.00 2,000,00 0.9779340 1,955,87 7, I 80,210.63 08/23/2004 0,00 12,909.84 12,909,84 0.9770748 12,613,88 7,180,210.63 08/24/2004 (12,909,84) 0.00 (12,909,84) 0.9770087 (12,613,03) 7,193,120.47 08/31/2004 (233,93) 233.93 0,00 0.9765464 0,00 7,193,354.40 09/02/2004 324,893.50 0.00 324,893.50 0.9764804 317,252.13 6,868,460,90 09/10/2004 0.00 (1,000.00) (1,000,00) 0.9759523 (975.95) 6,868,460,90 09/20/2004 0,00 II,926,23 II,926.23 0.9752927 II ,63 1.56 6,868,460.90 09/21/2004 (11,926.23) 0,00 (II,926,23) 0.9752267 (II,630.78) 6,880,387.13 09/24/2004 198,065.12 0,00 198,065.12 0.9750289 193,II9,22 6,682,322.01 09/30/2004 (988.18) 988.18 0.00 0,9746334 0,00 6,683,310.19 10/20/2004 0,00 II,065.57 II,065.57 0,9733163 10,770.30 6,683,310, I 9 10/22/2004 (II,065.57) 0,00 (11,065.57) 0,9731847 (10,768.84) 6,694,375,76 10/3 1/2004 (872.67) 872,67 0.00 0,9725927 0,00 6,695,248.43 11/01/2004 326,534.50 0,00 326,534.50 0,9725927 3 17,585,06 6,368,713,93 11/ I 9/2004 0.00 11,065.57 II,065,57 0,9714097 10,749,20 6,368,713,93 I 1/23/2004 (11,065,57) 0.00 (II,065,57) 0.9711470 (10,746,29) 6,379,779.50 11/30/2004 (456.96) 456.96 0,00 0.9706874 0,00 6,380,236.46 12/20/2004 0,00 1I,065.57 11,065.57 0.9693757 10,726.69 6,380,236.46 12/22/2004 (11,065,57) 0,00 (1I,065.57) 0.9692446 (10,725.24) 6,391,302.03 12/23/2004 118,482.00 0,00 .1I8,482.00 0.969 1790 1I4,830,27 6,272,820,03 12/31/2004 (443.92) 443,92 0,00 0,9686549 0.00 6,273,263.95 0111 8/2005 (1I,081.74) II ,08 1.74 0,00 0,967542 I 0,00 6,284,345.69 01/31/2005 499,645.49 354.51 500,000,00 0.966692 I 483,346.03 5,784,700.20 02/01/2005 (6,143.50) 0,00 (6,143.50) 0.9666921 (5,938,87) 5,790,843.70 02116/2005 (1O,633,56) 10,633,56 0.00 0,9657121 0.00 5,801,477.26 02/28/2005 (360.90) 360.90 0.00 0,9649289 0,00 5,801,838,16 03/01/2005 367, I 90,05 0.00 367, I 90,05 0,964733 I 354,240.41 5,434,648,1I 03/22/2005 (9,616.44) 9,6 I 6.44 0.00 0,9633643 0,00 5,444,264.55 03/3112005 (557,68) 557,68 0,00 0.9627782 0.00 5,444,822.23 04/01/2005 284,595.41 0,00 284,595.4 I 0.9627782 274,002,26 5,160,226.82 0411 8/2005 0.00 13,890.4 I 13,890.41 0,9616722 13,358,02 5,160,226.82 0411 9/2005 (13,890.41) 0,00 (13,890.41) 0,96 I 6071 (13,357,12) 5,174,1I7,23 04/30/2005 (204.39) 204.39 0.00 0.9608922 0,00 5,174,321.62 05/03/2005 48,383,87 0,00 48,383.87 0.9606973 46,482.25 5,125,937,75 0511 9/2005 0.00 13,890.4 I 13,890.41 0,9596585 13,330,05 5,125,937.75 Rebate Combined Cash Flow Snmmary 29 of 47 First Southwest Asset Management, Inc. Page 3 of 10' 02/13/2013 4:39:10PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Princioal Interest Total PV Factor Present Value Princioal Balance OS/23/2005 (13,890.41) 0,00 (13,890.41) 0.9593990 (13,326.45) 5,139,828.16 OS/26/2005 1,000,000.00 0.00 1,000,000.00 0,9592044 959,204.43 4,139,828,16 OS/27/2005 (1,000,000.00) 0.00 (1,000,000,00) 0,9591396 (959,139.57) 5,139,828,16 05/31/2005 540,074.20 352,83 540,427.03 0.9588802 518,204.78 4,599,753,96 06/1 7/2005 0.00 12,038.36 12,038,36 0.9578434 11,530.86 4,599,753.96 06/22/2005 (12,038.36) 0,00 (12,038.36) 0,9575196 (11,526.97) 4,611,792.32 06/27/2005 456,745.71 0,00 456,745,71 0,9571960 437,195,15 4,155,046,61 06/30/2005 (666.29) 668.79 2.50 0.9570018 2.39 4,155,712.90 07/01/2005 (2.50) 0.00 (2.50) 0.9569371 (2.39) 4,155,715.40 07/18/2005 0,00 11,112,33 11,112.33 0,9558378 10,621.58 4,155,715.40 07/19/2005 (11,112,33) 0.00 (11,112.33) 0.9557732 (10,620.87) 4,166,827,73 07/29/2005 250,000.00 0,00 250,000.00 0.9551271 238,781.78 3,916,827.73 07/31/2005 (201.81) 204,31 2,50 0,9549980 2.39 3,917,029.54 08/01/2005 (2.50) 0.00 (2.50) 0,9549980 (2.39) 3,917,032.04 08/04/2005 95,717,10 0.00 95,717,10 0.9548043 91,391.10 3,821,314.94 08/16/2005 (10,857,67) 10,857,67 0.00 0,9540299 0,00 3,832,172.61 08/29/2005 (750,000.00) 0.00 (750,000.00) 0,9531917 (714,893,74) 4,582,172,61 08/30/2005 750,000,00 0,00 750,000,00 0.9531272 714,845.41 3,832,172.61 08/31/2005 384,586,66 186.45 384,773.11 0.9530628 366,712.92 3,447,585,95 09/02/2005 (2.50) 0.00 (2.50) 0,9529983 (2.38) 3,447,588.45 09/10/2005 0.00 (1,000.00) (1,000,00) 0.9524830 (952.48) 3,447,588.45 09/13/2005 (1,628.78) 0,00 (1,628,78) 0.9522898 (1,551.07) 3,449,217,23 09/15/2005 (9,306.58) 9,306.58 0,00 0,9521610 0,00 3,458,523.81 09/29/2005 312,355.24 0.00 312,355,24 0,9512601 297,131.08 3,146,168.57 09/30/2005 (533.47) 533.47 0.00 0.9511958 0,00 3,146,702.04 10/17/2005 0.00 9,493.15 9,493,15 0,9501030 9,019.47 3,146,702.04 10/18/2005 (9,493,15) 0,00 (9,493,15) 0.9500388 (9,018,86) 3,156,195.19 10/31/2005 849,807.64 192,36 850,000.00 0.9492041 806,823.48 2,306,387,55 11/01/2005 (39,817,19) 0.00 (39,817.19) 0,9492041 (37,794.64) 2,346,204.74 11/1 5/2005 0,00 8,417,26 8,417,26 0.9483060 7,982,14 2,346,204.74 11/1 7/2005 (8,417,26) 0,00 (8,417,26) 0,9481778 (7,981.06) 2,354,622,00 11/30/2005 (737.83) 246,76 (491.07) 0,9473447 (465.21) 2,355,359,83 12/15/2005 (6,803.42) 6,803.42 0.00 0.9463843 0,00 2,362,163.25 12/28/2005 784,402.12 0,00 784,402.12 0,9455528 741,693.65 1,577,761.13 12/31/2005 (236,06) 236,06 0.00 0,9453610 0.00 1,577,997.19 Rebate Combined Cash Flow Summary 30 of 47 First Southwest Asset Management. fnc. Page 4 of to 02/13/2013 4:39: IOPM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/3112012 Annual Compo un dings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance o II I 6/2006 0.00 5,854.11 5,854.11 0.9444027 5,528.64 1,577,997.19 o II I 7/2006 (5,854.11) 0.00 (5,854,ll) 0.9443389 (5,528.26) 1,583,851.30 o 1I3112006 249,960,72 39,28 250,000.00 0.9434454 235,861.34 1,333,890.58 02/0 1I2006 (58,996,70) 0,00 (58,996.70) 0,9434454 (55,660,16) 1,392,887.28 02/15/2006 0,00 4,667.47 4,667.47 0,9425527 4,399.34 1,392,887.28 02/17/2006 (4,667.47) 0,00 (4,667.47) 0,9424253 (4,398,74) ],397,554.75 02/28/2006 (548.37) 121.53 (426.84) 0,94]7246 (401.97) 1,398,103.12 03/01/2006 359,334.45 0,00 359,334.45 0,9415336 338,325.45 1,038,768.67 03/13/2006 0,00 3,702.33 3,702,33 0,9407699 3,483.04 1,038,768.67 03/16/2006 (3,702.33) 0,00 (3,702.33) 0,9405791 (3,482,33) 1,042,471.00 03/27/2006 250,000,00 0,00 250,000.00 0.9398798 234,969.95 792,471.00 03/28/2006 (250,000.00) 0,00 (250,000.00) 0,9398163 (234,954.06) 1,042,471.00 03/31/2006 (92.92) 92,92 0.00 0.9396256 0,00 1,042,563,92 04/03/2006 237,250,71 0,00 237,250.71 0.9394986 222,896,70 805,313.21 04/14/2006 0,00 3,380,14 3,380.14 0.9388001 3,173.28 805,313:21 04/17/2006 (3,380,14) 0.00 (3,380.14) 0.9386096 (3,172.63) 808,693.35 04/28/2006 200,000.00 0.00 200,000,00 O,9379118 187,582,36 608,693.35 04/30/2006 (89,64) 89.64 0,00 0,9377850 0,00 608,782.99 05/01/2006 (200,000.00) 0,00 (200,000.00) 0,9377216 (187,544.32) 808,782,99 05/02/2006 178,250,39 0,00 178,250.39 0,9376582 167,137.93 630,532,60 05/16/2006 0.00 2,613.97 2,613,97 0,9367710 2,448.69 630,532.60 05/17/2006 (2,613,97) 0.00 (2,613,97) 0.9367077 (2,448.53) 633,146.57 05/30/2006 0,00 0.00 0.00 0.9358847 0.00 633,146.57 05/31/2006 91,928,24 109.81 92,038,05 0,9358214 86, 13 1.17 541,218.33 06/23/2006 0,00 2,086,03 2,086,03 0,9344303 1,949,25 541,218,33 06/26/2006 (3,761.66) 0.00 (3,761.66) 0,9342408 (3,514.30) 544,979,99 06/27/2006 12,147.80 0.00 12,147,80 0,9341776 II ,348,20 532,832.19 06/30/2006 (18.77) 18.77 0.00 0.9339882 0.00 532,850.96 07/14/2006 0,00 2,028,08 2,028.08 0,9331045 1,892.41 532,850.96 07/17/2006 (2,028,08) 0,00 (2,028,08) 0.9329152 (1,892.03) 534,879.04 07/31/2006 (11.25) 11.25 0,00 0,9320325 0,00 534,890.29 08/02/2006 10,290.44 0,00 10,290.44 0.9319695 9,590.38 524,599.85 08/09/2006 100,000.00 0,00 100,000.00 0,9315285 93,152,85 424,599.85 08/10/2006 (100,000.00) 0,00 (100,000.00) 0.9314655 (93,146.55) 524,599,85 08/11/2006 0,00 2,028.08 2,028,08 0.9314025 1,888.96 524,599.85 Rebate Combined Cash Flow Summary 310f47 First Southwest Asset Management, Inc. Page 5 of 10. 02113/2013 4:39: WPM Calhoun County, Texas General Obligation Bouds, Series 2003A aud General Obligation Refuuding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance 08/16/2006 2,870,17 0.00 2,870.17 0,9310877 2,672.38 521,729.68 08/30/2006 2,100,00 0.00 2,100,00 0,9302067 1,953.43 519,629.68 08/31/2006 (88.40) 88.40 0,00 0,9301438 0.00 519,718.08 09/1 0/2006 0.00 (1,000.00) (1,000,00) 0,9295780 (929.58) 519,718,08 09/11/2006 0.00 1,641.78 1,641.78 0.9295151 1,526.06 519,718,08 09/13/2006 (1,641.78) 0.00 (1,641.78) 0,9293894 (1,525,85) 521,359.86 09/30/2006 (117.99) 117.99 0,00 0,9283218 0.00 521,477.85 10/12/2006 0,00 1,615.23 1,615.23 0,9275688 1,498.24 521,477.85 10/13/2006 (1,615.23) 0.00 (1,615,23) 0,9275061 (1,498,14) 523,093.08 10/27/2006 16,092,61 0.00 16,092.61 0.9266285 14,911.87 507,000.47 10/31/2006 (120,86) 120,86 0.00 0.9263780 0.00 507,121.33 11/14/2006 0.00 1,760,55 1,760.55 0.9255640 1,629.50 507,121.33 11117/2006 (1,760,55) 0,00 (1,760.55) 0.9253763 (1,629,17) 508,881.88 11/22/2006 10,208.00 0,00 10,208,00 0.9250635 9,443.05 498,673,88 11/30/2006 (98.48) 98.48 0,00 0.9245633 0.00 498,772.36 12/20/2006 0.00 1,760.55 1,760,55 0.9233138 1,625.54 498,772.36 12/21/2006 (1,760.55) 0.00 (1,760,55) 0.9232514 (1,625.43) 500,532,91 12/31/2006 (94.78) 94.78 0.00 0,9226273 0,00 500,627,69 01/02/2007 14,140.,32 0,00 14,140,32 0,9225649 13,045.36 486,487.37 01/12/2007 0,00 1,760,55 1,760.55 0,9219414 1,623.12 486,487,37 01/16/2007 (1,760.55) 0,00 (1,760,55) 0.9216920 (1,622.68) 488,247,92 01/31/2007 (80,07) 80.07 0,00 0,9207577 0,00 488,327,99 02/01/2007 22,836.93 0.00 22,836,93 0.9207577 21,027,28 465,491.06 02/09/2007 0.00 1,760.55 1,760.55 0.9202598 1,620,16 465,491.06 02/14/2007 (7,845.61) 0,00 (7,845.61) 0.9199487 . (7,217.56) 473,336,67 02/28/2007 15,254.00 50,80 15,304.80 0.9190783 14,066.31 458,082,67 03/12/2007 0.00 1,760.55 1,760.55 0.9182087 1,616,55 458,082,67 03/14/2007 (1,760.55) 0.00 (1,760.55) 0,9180845 (1,616.33) 459,843,22 03/23/2007 1,888,00 0,00 1,888,00 0,9175260 1,732,29 457,955.22 03/31/2007 (42,75) 42,75 0,00 0.9170298 0,00 457,997.97 04/12/2007 0.00 1,397.26 1,397,26 0.9163480 1,280.38 457,997,97 04/16/2007 (1,397,26) 0,00 (1,397,26) 0.9161002 (1,280,03) 459,395.23 04/30/2007 (41.54) 41.54 0.00 0.9152334 0,00 459,436.77 05/03/2007 9,324.73 0,00 9,324.73 0,9150478 8,532.57 450,112.04 05/11/2007 0,00 1,397.26 1,397,26 0,9145530 1,277.87 450,112.04 Rebate Combined Cash Flow Summary 32 of 47 First Southwest Asset Management:. Inc. Page 6 of ID 02/13/2013 4:39: lOPM Calhoun County, Texas General Obligatiou Bonds, Series 2003A and General Obligation Refunding Bonds, Series 20038 Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compounding, 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance 05/15/2007 (1,397,26) 0.00 (1,397,26) 0,9143057 (1,277,52) 451,509.30 OS/29/2007 4,670.73 0.00 4,670.73 0,9134406 4,266.43 446,838.57 05/31/2007 (33.16) 33,16 0,00 0,9133171 0.00 446,871. 73 06/01/2007 0.00 1,397,26 1,397,26 0.9133171 1,276.14 446,871.73 06/19/2007 (1,397.26) 0,00 (1,397,26) 0.9122062 (1,274.59) 448,268.99 06/22/2007 (3,000,00) 0,00 (3,000.00) 0,9120211 (2,736.06) 451,268.99 06/30/2007 (90.13) 847,45 757,32 0.9115279 690.32 451,359.12 07/03/2007 (757.32) 0,00 (757.32) 0.9113431 (690.18) 452,116.44 07/05/2007 224,00 0,00 224.00 0.9112198 204,11 451,892.44 07/26/2007 0,00 1,645,27 1,645.27 0,9099269 1,497,08 451,892.44 07/31/2007 (105,17) 105,17 0,00 0,9096193 0,00 451,997.61 08/02/2007 (1,645,27) 0,00 (1,645.27) 0,9095578 (1,496.47) 453,642.88 08/08/2007 0.00 1,700.33 1,700.33 0,9091889 1,545,92 453,642.88 08/13/2007 (1,700,33) 0.00 (1,700.33) 0,9088816 (1,545.40) 455,343.21 08/27/2007 1,824.00 0,00 1,824,00 0,9080216 1,656,23 453,519.21 08/31/2007 (118.23) 118.23 0,00 0.9077760 0,00 453,637.44 09/06/2007 0,00 1,689.52 1,689.52 0,9074692 1,533.19 453,637.44 09/10/2007 0,00 (1,400,00) (1,400.00) 0.9072238 . (1,270,11) 453,637.44 09/11/2007 (1,689.52) 0.00 (1,689.52) 0,9071625 (1,532.67) 455,326.96 09/30/2007 (111.10) 111.1 0 0,00 0.9059978 0,00 455,438.06 10/05/2007 0.00 1,538,15 1,538,15 0.9056915 1,393,09 455,438,06 10/11/2007 (1,538,15) 0,00 (1,538,15) 0.9053242 (1,392.52) 456,976.21 10/31/2007 (99,99) 99,99 0,00 0,9041007 0.00 457,076,20 11/02/2007 276.00 0,00 276.00 0.9040396 249.51 456,800.20 11/07/2007 0.00 1,582.40 1,582.40 0,9037340 1,430,07 456,800,20 11/ 14/2007 (1,582.40) 0.00 (1,582.40) 0,9033064 (1,429.39) 458,382,60 11/29/2007 138,00 0.00 138,00 0,9023907 124.53 458,244.60 11/30/2007 (103,20) 1,738,34 1,635,14 0,9023297 1,475.44 458,347.80 12/04/2007 (1,635,14) 0,00 (1,635.14) 0,9020857 (1,475,04) 459,982.94 12/31/2007 (92.90) 1,231.67 1,138,77 0,9004403 1,025.39 460,075.84 01/30/2008 0,00 1,173.72 1,173.72 0.8986764 1,054,79 460,075.84 01131/2008 (95,83) 95,83 0.00 0.8986156 0.00 460,171.67 02/11/2008 (2,312.49) 0.00 (2,312.49) 0,8980082 (2,076.64) 462,484,16 02/29/2008 (65.55) 1,201.21 1,135.66 0.8969160 1,018.59 462,549.71 03/12/2008 (1,135,66) 0,00 (1,135.66) 0.8961279 (1,017.70) 463,685,37 Rebate Combined Cash Flow Summary 33 of 47 First Southwest Asset Management, Inc. Page 7 of 10, 02/1312013 4:39: 10PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/3112012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance 03/29/2008 0,00 757.68 757,68 0.8950984 678.20 463,685.37 03/3112008 (67.80) 67.80 0,00 0.8949774 0,00 463,753.17 04/03/2008 765.00 0,00 765.00 0,8948564 684,57 462,988,17 04/1 0/2008 (757.68) 0.00 (757.68) 0,8944329 (677.69) 463,745.85 04/29/2008 0,00 809,94 809,94 0.8932846 723.51 463,745.85 04/30/2008 (43.00) 43,00 0,00 0.8932242 0.00 463,788,85 05/02/2008 (809.94) 0.00 (809,94) 0.8931034 (723.36) 464,598,79 05/30/2008 0.00 809.94 809.94 0,8914142 721.99 464,598.79 05/3112008 (44.91) 44,91 0,00 0.8913539 0.00 464,643.70 06/09/2008 (809.94) 0.00 (809,94) 0.8908719 (721.55) 465,453.64 06/30/2008 (58.55) 688,50 629.95 0,8896078 560.41 465,512.19 07/ll/2008 (629.95) 0,00 (629.95) 0.8889464 (559,99) 466,142.14 07/30/2008 0.00 673.38 673.38 0.8878051 597.83 466,142.14 07/31/2008 (63.11) 63.11 0.00 0,8877451 0.00 466,205.25 08/1112008 (673,38) 0.00 (673,38) 0,8871450 (597.39) 466,878,63 08/29/2008 0,00 640,98 640,98 0.8860660 567.95 466,878.63 08/31/2008 (56.99) 56,99 0.00 0.8859462 0.00 466,935.62 09/0312008 (640.98) 0.00 (640.98) 0,8858264 (567.80) 467,576.60 09/10/2008 0,00 (1,430.00) (1,430.00) 0,8854072 (1,266.13) 467,576.60 09/29/2008 0,00 647,95 647,95 0.8842704 572.96 467,576.60 09/30/2008 (56.47) 56.47 0.00 0,8842107 0.00 467,633,07 10/0712008 (647,95) 0,00 (647.95) 0,8837922 (572.65) 468,281.02 10/28/2008 0.00 627,05 627,05 0.8825382 553.40 468,281.02 10/31/2008 (37,28) . 37.28 0.00 0,8823592 0.00 468,318.30 11/04/2008 (627,05) 0,00 (627.05) 0.8821803 (553,17) 468,945.35 11/26/2008 0.00 627.05 627.05 0,8808690 552.35 468,945.35 11/3012008 (29.97) 29,97 0.00 0,8806308 0,00 468,975,32 12/0312008 (627,05) 0.00 (627.05) 0.8804521 (552,09) 469,602.37 12/31/2008 (46,789.50) 145.47 (46,644,03) 0,8787868 (40,990.16) 516,391.87 01/02/2009 (142.83) 0.00 (142.83) 0.8787274 (125.51) 516,534,70 01/2812009 0,00 147,94 147.94 0,8771839 129.77 516,534.70 01/3 1/2009 (8,06) 16.65 8.59 0,8770060 7.53 516,542.76 02/18/2009 250,000.00 0,00 250,000.00 0.8759985 218,999,63 266,542.76 02/25/2009 (250,000,00) 0.00 (250,000.00) 0,8755840 (218,896,00) 516,542.76 02/26/2009 250,000,00 0.00 250,000,00 0.8755248 218,881.20 266,542.76 Rebate Combined Cash Flow Summary 34 of 47 First Southwest Asset Management, Inc. Page 8 of 10 02113/2013 4:39: IOPM Calhoun County, Texas General Obligatiou Bonds, Series 2003A and Geueral Obligation Refuuding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Principal Interest Total PV Factor Present Value Principal Balance 02/27/2009 (147,94) 137,60 (10.34) 0.8754656 (9.05) 266,690,70 02/28/2009 (11.65) 21.83 10.18 0.8754064 8.91 266,702.35 03/04/2009 (137,60) 0,00 (137,60) 0.8750513 (120.41) 266,839,95 03/27/2009 0.00 134.25 134.25 0.8736916 117.29 266,839.95 03/31/2009 ( 10.82) 22,05 11.23 0,8734553 9,81 266,850,77 04/01/2009 (134.25) 0.00 (134,25) 0,8734553 (117.26) 266,985.02 04/30/2009 (10,11) 169.19 159.08 0,8717443 138,68 266,995.13 05/01/2009 (148.63) 0.00 (148,63) 0.8716853 (129.56) 267,143.76 05/31/2009 (7.78) 178.82 171.04 0,8699189 148,79 267,151.54 06/10/2009 (163.01) 0.00 (163.oJ) 0.8693897 (141.72) 267,314.55 06/30/2009 (35,89) 216,60 180,71 0,8682148 156.89 267,350.44 07/03/2009 (143,84) 0.00 (143,84) 0,8680387 (124.86) 267,494.28 07/29/2009 0.00 143,84 143.84 0,8665141 124.64 267,494,28 07/31/2009 (38,81) 78.49 39.68 0,8663969 34.38 267,533,09 08/13/2009 (143,84) 0,00 (143,84) 0,8656942 (124,52) 267,676,93 08/31/2009 (38,93) 76.40 37.47 0,8646412 32.40 267,715,86 09/01/2009 0.00 158,22 158.22 0,8646412 136.80 267,715,86 09/10/2009 0.00 (1,490,00) (1,490.00) 0,8641152 (1,287.53) 267,715,86 09/23/2009 (158,22) 0,00 (158.22) 0,8633560 (136,60) 267,874,08 09/30/2009 (37.78) 76,24 38.46 0,8629475 33,19 267,911.86 10/0 1/2009 0,00 143,84 143.84 0,8628891 124,12 267,9 I 1.86 10/19/2009 (143,84) 0,00 (143.84) 0,8618395 (123,97) 268,055.70 10/31/2009 (39,23) 78,98 39,75 0,8611405 34,23 268,094.93 lI/0 1/2009 0.00 148,63 148.63 0,8611405 127.99 268,094.93 11/12/2009 (148,63) 0.00 (148.63) 0,8605003 (127,90) 268,243,56 11/30/2009 (38.14) 78,92 40.78 0,8594536 35,05 268,281.70 12/02/2009 0,00 153.42 153.42 0,8593374 131.84 268,281.70 12/15/2009 (153042) 0,00 (153.42) 0,8585824 (131.72) 268,435.12 12/31/2009 33,288.41 79,51 33,367,92 0,8576540 28,618.13 235,146,71 01/03/2010 0.00 148,63 148.63 0,8575381 127.46 235,146.71 01/19/2010 (148.63) 0.00 (148.63) 0.8566108 (127.32) 235,295.34 01/31/2010 (39.71) 51.16 ll.45 0.8559161 9,80 235,335.05 02/03/2010 0.00 148.63 148.63 0.8558004 127,20 235,335.05 02/10/2010 (148,63) 0,00 (148,63) 0.8553954 (127.14) 235,483.68 02/28/2010 (36.04) 46.41 10.37 0,8543549 8,86 235,519.72 Rebate Combined Cash Flow Summary 35 of 47 First Southwest Asset Management, Inc. Page 9 of 10' 02113/2013 4:39: IOPM Calhoun County, Texas General Ohligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Snmmary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Princioal Interest Total PV Factor Present Value Princioal Balance 03/08/2010 0,00 148.63 148.63 0,8537775 126,90 235,519.72 03/17/2010 (148,63) 0,00 (148.63) 0,8532581 (126.82) 235,668.35 03/31/2010 (40.03) 51.40 11.37 0.8524507 9.69 235,708.38 04/06/2010 0,00 148.63 148,63 0.8521626 126.66 235,708.38 04/12/2010 (148.63) 0,00 (148,63) 0.8518169 (126.61) 235,857.01 04/30/2010 (38.91) 49,95 11.04 0,8507808 9.40 235,895.92 05/06/2010 0,00 143.84 143.84 0.8504358 122.33 235,895.92 05/13/2010 (143,84) 0,00 (143.84) 0.8500333 (122.27) 236,039.76 05/31/2010 (40.36) 51.75 11.39 0.8489994 9,67 236,080,12 06/07/2010 0,00 153.42 153.42 0.8486551 130,20 236,080,12 06/1 0/20 10 (153.42) 0,00 (153.42) 0.8484829 (130.17) 236,233.54 06/30/2010 (39.23) 50,27 11.04 0.8473363 9.36 236,272.77 07/07/2010 0,00 143.84 143,84 0.8469353 121.82 236,272.77 07/14/2010 (143,84) 0.00 (143,84) 0,8465346 (121.77) 236,416,61 07/31/2010 (40.68) 52,03 11.35. 0.8455621 9.60 236,457.29 08/07/2010 0.00 148,63 148,63 0.8452191 125,62 236,457.29 08/11/2010 (148.63) 0.00 (148.63) 0.8449905 (125.59) 236,605.92 08/31/2010 (40,85) 51.58 10,73 0.8438486 9,05 236,646,77 09/08/2010 0.00 153.42 153.42 0.8434493 129.40 236,646,77 09/10/2010 0.00 (1,500,00) (1,500,00) 0.8433353 (1,265,00) 236,646.77 09/16/2010 (153.42) 0,00 (153.42) 0,8429932 (129.33) 236,800,19 09/27/2010 10,000,00 0,00 10,000.00 0,8423664 8,423,66 226,800.19 09/30/2010 (38.57) 49.63 11.06 0.8421956 9.32 226,838.76 10/08/2010 0.00 143.84 143,84 0,8417401 121.08 226,838.76 10/13/2010 (156.46) 12,62 (143.84) 0,8414556 (121.03) 226,995.22 10/14/2010 213,536.33 28,77 213,565,10 0.8413987 179,693.40 13,458.89 10/31/2010 0,00 11.75 11.75 0,8404321 9,87 13,458.89 11/30/2010 0.00 11.32 11.32 0,8387858 9.50 13,458,89 12/31/2010 (28,625.51 ) 11.43 (28,614,07) 0.8370295 (23,950.82) 42,084.40 01/31/2011 0.00 35.81 35,81 0,8353333 29,91 42,084.40 02/28/2011 0,00 32,38 32.38 0.8338097 ,27,00 42,084.40 03/31/2011 0.00 35.75 35,75 0,8319513 29,74 42,084.40 04/30/2011 0,00 34.54 34,54 0,8303216 28,68 42,084.40 05/31/2011 0.00 35,67 35,67 0,8285830 29,55 42,084.40 06/30/2011 0,00 5.87 5,87 0.8269598 4.85 42,084.40 Rebate Combined Cash Flow Summary 36 of 47 First Southwest Asset Management, fnc. 02/13/2013 4:39:IOPM Page 10 of 10 . Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Summary of Taxable Transactions Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings 2 Calc Basis: 30/360 Portfolio Yield: 2.449026% Date Princinal Interest Total PV Factor Present Value Princinal Balance 07/31/2011 0.00 4.82 4.82 0.8252283 3.97 42,084.40 08/31/2011 0.00 5.70 5.70 0.8235560 4.70 42,084.40 09/1 0/20 11 . 0.00 (1,520.00) (1,520.00) 0.8230550 (1,251.04) 42,084.40 09/30/2011 0.00 4.33 4.33 0.82 I 9428 3.56 42,084.40 10/3 1/20 11 0.00 4.64 4.64 0.8202217 3.80 42,084.40 11/30/2011 0.00 4.30 4.30 0.8186150 3.52 42,084.40 12/31/2011 42,084.40 5.0l 42,089.41 0.8169009 34,382.87 0.00 09/10/2012 0.00 (1,550.00) (1,550.00) 0.8032625 (1,245.06) 0.00 Totals 0.00 396,888.78 396,888.78 0.00 547630-151-0346006 Rebate Combined Cash Flow Summary 37 of 47 First Southwest Asset Management, Inc. Page I of 10' 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin/(s Issue Number: 0346-006 Calculation Date 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 09/ I 0/2003 (8,318,632.00) 0.00 (8,318,632.00) 1.4582925 (12,130,998.57) 09/26/2003 7,000,000.00 0.00 7,000,000.00 1.4556680 10,189,675.89 09/30/2003 (7,005,740.74) 5,740.74 (7,000,000.00) 1.4548488 (10,183,941.53) 10/30/2003 0.00 12,945.21 12,945.21 1.4499433 18,769.82 10/31/2003 (14,632.96) 1,687.75 (12,945.21) 1.4499433 (18,769.82) ll/14/2003 (175.00) 0.00 (175.00) 1.4478228 (253.37) 11/26/2003 (12,945.21) 12,945.21 0.00 1.4458681 0.00 11/30/2003 (1,653.61) 1,653.61 0.00 1.4450544 0.00 12/31/2003 41,459.03 14,668.11 56,127.14 1.4401820 80,833.30 01/26/2004 470,649.34 0.00 470,649.34 1.4361342 675,915.60 01/31/2004 (1,551.56) 1,551.56 0.00 1.4353260 0.00 02/04/2004 0.00 12,919.27 12,919.27 1.4348413 18,537.10 02/09/2004 (12,919.27) 0.00 (12,919.27) 1.4340338 (18,526.67) 02/1 7/2004 147,427.32 0.00 147,427.32 1.4327428 211,225.43 02/29/2004 (934.76) 934.76 0.00 1.4304864 0.00 03/0 1/2004 0.00 12,909.84 12,909.84 1.4304864 18,467.35 03/03/2004 (12,909.84) 0.00 (12,909.84) 1.4301643 (18,463.19) 03/17/2004 2,644.67 0.00 2,644.67 1.4279119 3,776.36 03/24/2004 0.00 12,909.84 12,909.84 1.4267870 18,419.59 03/26/2004 (8,946.84) 0.00 (8,946.84) 1.4264658 (12,762.36) 03/31/2004 (917.52) 917.52 0.00 1.4256630 0.00 04/28/2004 1,200.96 0.00 1,200.96 1.4213360 1,706.97 04/29/2004 (12,909.84) 12,909.84 0.00 1.4211759 0.00 04/30/2004 (898.18) 898.18 0.00 1.4208560 0.00 OS/25/2004 0.00 12,909.84 12,909.84 1.4170220 18,293.53 OS/26/2004 (12,909.84) 0.00 (12,909.84) 1.4168625 (18,291.47) 05/31/2004 (946.37) 946.37 0.00 1.4160652 0.00 06/04/2004 223.75 0.00 223.75 1.4155870 316.74 06/22/2004 0.00 12,909.84 12,909.84 1.4127212 18,238.00 06/24/2004 (12,909.84) 0.00 (12,909.84) 1.4124031 (18,233.90) 06/25/2004 454,191.75 0.00 454,191.75 1.4122441 641,429.62 06/30/2004 (821.58) 821.58 0.00 1.4112905 0.00 07/22/2004 (12,909.84) 12,909.84 0.00 1.4079578 0.00 07/26/2004 146,627.50 0.00 146,627.50 1.4073239 206,352.38 07/31/2004 (370.15) 370.15 0.00 1.4065319 0.00 Rebate Actual And Allowable Earnings 38of47 First Southwest Asset Management, Inc. Page 2 of 10 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin/(s Issue Number: 0346-006 Calculation Date' 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Principal Interest Total FV Factor Allowable Yield 08/1 0/2004 2,000.00 0.00 2,000.00 1.4051074 2,810.21 08/23/2004 0.00 12,909.84 12,909.84 1.4030525 18,113.18 08/24/2004 (12,909.84) 0.00 (12,909.84) 1.4028945 (18,111.14) 08/3l/2004 (233.93) 233.93 0.00 1.4017894 0.00 09/02/2004 324,893.50 0.00 324,893.50 1.4016315 455,380.97 09/l 0/2004 0.00 (1,000.00) (1,000.00) 1.4003697 (1,400.37) 09/20/2004 0.00 11,926.23 11 ,926.23 1.3987940 16,682.34 09/2l/2004 (11,926.23) 0.00 (11,926.23) 1.3986365 (16,680.46) 09/24/2004 198,065.12 0.00 198,065.12 1.3981642 276,927.57 09/30/2004 (988.18) 988.18 0.00 1.3970628 0.00 10/20/2004 0.00 11,065.57 11,065.57 1.3940775 15,426.26 10/22/2004 (11,065.57) 0.00 (11,065.57) 1.3937637 (15,422.79) 1O/3l/2004 (872.67) 872.67 0.00 1.3923522 0.00 11/0 l/2004 326,534.50 0.00 326,534.50 1.3923522 454,651.02 11/19/2004 0.00 11,065.57 11,065.57 1.3895334 15,375.98 11/23/2004 (11,065.57) 0.00 (11,065.57) 1.3889078 (15,369.06) 11/3012004 (456.96) 456.96 0.00 1.3876575 0.00 12/20/2004 0.00 11,065.57 11,065.57 1.3846923 15,322.41 12/22/2004 (11,065.57) 0.00 (1l,065.57) 1.3843806 (15,318.96) 12/23/2004 118,482.00 0.00 118,482.00 1.3842247 164,005.71 1213l/2004 (443.92) 443.92 0.00 1.3829785 0.00 01/1812005 (11,081.74) 11,081.74 0.00 1.3803342 0.00 o 1/3l/2005 499,645.49 354.51 500,000.00 1.3783154 689,157.71 02/0 l/2005 (6,143.50) 0.00 (6,143.50) 1.3783154 (8,467.68) 02/1612005 (10,633.56) 10,633.56 0.00 1.3759898 0.00 02/28/2005 (360.90) 360.90 0.00 1.3736680 0.00 03/0 l/2005 367,190.05 0.00 367,190.05 1.3736680 504,397.23 03/22/2005 (9,616.44) 9,616.44 0.00 1.3704242 0.00 03/31/2005 (557.68) 557.68 0.00 1.3690363 0.00 04/0 l/2005 284,595.41 0.00 284,595.41 1.3690363 389,621.45 04/1 8/2005 0.00 13,890.41 13,890.41 1.3664186 18,980.11 04/19/2005 (13,890.41) 0.00 (13,890.41) 1.3662648 (18,977.98) 04/30/2005 (204.39) 204.39 0.00 1.3644202 0.00 05/03/2005 48,383.87 0.00 48,383.87 1.3641130 66,001.07 05/1 9/2005 0.00 13,890.41 13,890.41 1.3616580 18,913.99 Rebate Actual And Allowable Earnings 39 of 47 First Southwest Asset Management, Inc. Page 3 of 10. 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin/(s Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 05123/2005 (13,890.41) 0.00 (13,890.41) 1.3610449 (18,905.47) 05126/2005 1,000,000.00 0.00 1,000,000.00 1.3605853 1,360,585.30 OS/2712005 (1,000,000.00) 0.00 (1,000,000.00) 1.3604321 (1,360,432.14) 05/31/2005 540,074.20 352.83 540,427.03 1.3598196 734,883.29 06/1712005 0.00 12,038.36 12,038.36 1.3573724 16,340.54 06/22/2005 (12,038.36) 0.00 (12,038.36) 1.3566085 (16,331.34) 06/27/2005 456,745.71 0.00 456,745.71 1.3558450 619,276.40 06/3012005 (666.29) 668.79 2.50 1.3552346 3.39 07/01/2005 (2.50) 0.00 (2.50) 1.3552346 (3.39) 07/1812005 0.00 11,1l2.33 11,112.33 1.3526433 15,031.02 07/1912005 (11,112.33) 0.00 (11,112.33) 1.3524910 (15,029.33) 07/29/2005 250,000.00 0.00 250,000.00 1.3509692 337,742.29 07/31/2005 (201.81) 204.31 2.50 1.3506650 3.38 08/0l/2005 (2.50) 0.00 (2.50) 1.3506650 (3.38) 08/04/2005 95,717.10 0.00 95,717.10 1.3502089 129,238.08 08/1612005 (10,857.67) 10,857.67 0.00 1.3483860 0.00 08129/2005 (750,000.00) 0.00 (750,000.00) 1.3464140 (1,009,810.49) 08/30/2005 750,000.00 0.00 750,000.00 1.3461109 1,009,583.14 08/31/2005 384,586.66 186.45 384,773.11 1.3461109 517,947.26 09/02/2005 (2.50) 0.00 (2.50) 1.3459593 (3.36) 09/1 0/2005 0.00 (1,000.00) (1,000.00) 1.3447476 (1,344.75) 09/13/2005 (1,628.78) 0.00 (1,628.78) 1.3442935 (2,189.56) 09/1 5/2005 (9,306.58) 9,306.58 0.00 1.3439908 0.00 09129/2005 312,355.24 0.00 312,355.24 1.3418741 419,141.42 09/30/2005 (533.47) 533.47 0.00 1.3415720 0.00 10/17/2005 0.00 9,493.15 9,493.15 1.3391576 12,712.82 10/18/2005 (9,493.15) 0.00 (9,493.15) 1.3390068 (12,711.39) 10/31/2005 849,807.64 192.36 850,000.00 1.3370485 1,136,491.24 11/01/2005 (39,817.19) 0.00 (39,817.19) 1.3370485 (53,237.51) 1l/l5/2005 0.00 8,417.26 8,417.26 1.3349428 11,236.56 ll/1712005 (8,417.26) 0.00 (8,417.26) 1.3346422 (11,234.03) 11/30/2005 (737.83) 246.76 (491.07) 1.3325403 (654.37) 12/15/2005 (6,803.42) 6,803.42 0.00 1.3304416 0.00 1212812005 784,402.12 0.00 784,402.12 1.3284958 1,042,074.95 12/3l/2005 (236.06) 236.06 0.00 1.3280472 0.00 Rebate Actual And Allowable Earnings 40 of 47 First Southwest Asset Management, Inc. Page 4 of 10 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin~s Issue Number: 0346-006 Calculation Date 12/31/2012 Annua[ Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Principal Interest Total FV Factor Allowable Yield o 1/ 16/2006 0.00 5,854.11 5,854.11 1.3258064 7,761.42 o 1/l7/2006 (5,854.11) 0.00 (5,854.11) 1.3256571 (7,760.54) 01/31/2006 249,960.72 39.28 250,000.00 1.3235693 330,892.32 02/0 l/2006 (58,996.70) 0.00 (58,996.70) 1.3235693 (78,086.22) 02/l5/2006 0.00 4,667.47 4,667.47 1.3214848 6,167.99 02/l7/2006 (4,667.47) 0.00 (4,667.47) 1.3211873 (6,166.60) 02/28/2006 (548.37) 121.53 (426.84) 1.3191065 (563.05) 0310[/2006 359,334.45 0.00 359,334.45 1.3191065 474,000.41 03/l3/2006 0.00 3,702.33 3,702.33 1.3173256 4,877.17 03/16/2006 (3,702.33) 0.00 (3,702.33) 1.3168807 (4,875.53) 03/27/2006 250,000.00 0.00 250,000.00 1.3152509 328,8]2.72 03/28/2006 (250,000.00) 0.00 (250,000.00) 1.3 [51028 (328,775.71) 03/3 [/2006 (92.92) 92.92 0.00 1.3146587 0.00 04/03/2006 237,250.71 0.00 237,250.71 1.3143628 311,833.50 04/l4/2006 0.00 3,380.14 3,380.14 1.3127360 4,437.23 04/17/2006 (3,380.14) 0.00 (3,380.14) 1.3122927 (4,435.73) 04/28/2006 200,000.00 0.00 200,000.00 1.3106686 262,133.71 04/30/2006 (89.64) 89.64 0.00 1.3 102260 0.00 05/0 [/2006 (200,000.00) 0.00 (200,000.00) 1.3102260 (262,045.19) 05/02/2006 178,250.39 0.00 178,250.39 1.3100785 233,522.00 05/l6/2006 0.00 2,613.97 2,613.97 1.3080152 3,419.11 05/l7/2006 (2,613.97) 0.00 (2,613.97) 1.3078679 (3,418.73) 05/30/2006 0.00 0.00 0.00 1.3058082 0.00 05/3l/2006 91,928.24 109.8] 92,038.05 1.3058082 120,184.04 06/23/2006 0.00 2,086.03 2,086.03 1.3025779 2,717.22 06/26/2006 (3,761.66) 0.00 (3,761.66) 1.3021380 (4,898.20) 06/27/2006 12,147.80 0.00 [2,147.80 1.3019914 15,8]6.33 06/30/2006 (18.77) 18.77 0.00 1.3014052 0.00 07/l4/2006 0.00 2,028.08 2,028.08 1.2995019 2,635.49 07/l7/2006 (2,028.08) 0.00 (2,028.08) 1.2990631 (2,634.60) 07/3 [/2006 (11.25) 11.25 0.00 1.2970171 0.00 08/02/2006 10,290.44 0.00 10,290.44 1.2968711 13,345.37 08/09/2006 100,000.00 0.00 [ 00,000.00 1.2958495 129,584.95 08/10/2006 (100,000.00) 0.00 (100,000.00) 1.2957036 (129,570.36) 08/ll/2006 0.00 2,028.08 2,028.08 1.2955578 2,627.49 Rebate Actual And Allowable Earnings 41 of 47 First Southwest Asset Management, Inc. Page 5 of 10 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin~s Issue Number: 0346-006 Calculation Date 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 08/16/2006 2,870.17 0.00 2,870.17 1.2948287 3,716.38 08/30/2006 2,100.00 0.00 2, I 00.00 1.2926439 2,714.55 08/31/2006 (88.40) 88.40 0.00 1.2926439 0.00 09/10/2006 0.00 (1,000.00) (1,000.00) 1.2913348 (1,291.33) 09/11/2006 0.00 1,641.78 1,641.78 1.2911894 2,119.85 09/13/2006 (1,641.78) 0.00 (1,641.78) 1.2908987 (2,119.37) 09/30/2006 (117.99) 117.99 0.00 1.2882853 0.00 10/12/2006 0.00 1,6[5.23 1,615.23 1.2866909 2,078.30 10/13/2006 (1,615.23) 0.00 (1,615.23) 1.2865460 (2,078.07) 10/27/2006 16,092.61 0.00 16,092.61 1.2845198 20,671.28 10/31/2006 (120.86) 120.86 0.00 1.2839415 0.00 11/14/2006 0.00 1,760.55 1,760.55 1.2820637 2,257.14 11/17/2006 (1,760.55) 0.00 (1,760.55) 1.2816308 (2,256.38) 11/22/2006 10,208.00 0.00 10,208.00 1.2809095 13,075.52 11/30/2006 (98.48) 98.48 0.00 1.2796123 0.00 12/20/2006 0.00 1,760.55 1,760.55 1.2768780 2,248.0 I 12/21/2006 (1,760.55) 0.00 (1,760.55) 1.2767343 (2,247.75) 12/31/2006 (94.78) 94.78 0.00 1.2752977 0.00 01/02/2007 14,140.32 0.00 14,140.32 1.2751541 18,031.09 01/12/2007 0.00 1,760.55 1,760.55 1.2737194 2,242.45 01/16/2007 (1,760.55) 0.00 (1,760.55) 1.2731459 (2,241.44) 01/31/2007 (80.07) 80.07 0.00 1.2709977 0.00 02/01/2007 22,836.93 0.00 22,836.93 1.2709977 29,025.68 02/09/2007 0.00 1,760.55 1,760.55 1.2698534 2,235.64 02/14/2007 (7,845.61) 0.00 (7,845.61) 1.2691388 (9,957.17) 02/28/2007 15,254.00 50.80 15,304.80 1.2667121 19,386.78 03/12/2007 0.00 1,760.55 1,760.55 1.2651444 2,227.35 03/14/2007 (1,760.55) 0.00 (1,760.55) 1.2648595 (2,226.85) 03/23/2007 1,888.00 0.00 1,888.00 1.2635786 2,385.64 03/31/2007 (42.75) 42.75 0.00 1.2624410 0.00 04/12/2007 0.00 1,397.26 1,397.26 1.2608786 1,761.78 04/16/2007 (1,397.26) 0.00 (1,397.26) 1.2603109 (1,760.98) 04/30/2007 (41.54) 41.54 0.00 1.2581843 0.00 05/03/2007 9,324.73 0.00 9,324.73 1.2579011 11,729.59 05/ll/2007 0.00 1,397.26 1,397.26 1.2567686 1,756.03 Rebate Actua[ And Allowable Earnings 42 of 47 First Southwest Asset Management, Inc. Page 6 of 10 02/13/2013 4:39:09PM Calhonn County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calcnlation of Actual and Allowable Earnin~s Issue Number: 0346-006 Calculation Date 12/3l/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 05/15/2007 (1,397.26) 0.00 (1,397.26) 1.2562028 (1,755.24) OS/29/2007 4,670.73 0.00 4,670.73 1.2542244 5,858.14 05/31/2007 (33.16) 33.16 0.00 1.2539420 0.00 06/01/2007 0.00 1,397.26 1,397.26 1.2539420 1,752.08 06/1912007 (1,397.26) 0.00 ([,397.26) 1.2514035 (1,748.54) 06/22/2007 (3,000.00) 0.00 (3,000.00) 1.2509809 (3,752.94) 06/30/2007 (90.13) 847.45 757.32 1.2497140 946.43 07/03/2007 (757.32) 0.00 (757.32) 1.2494326 (946.22) 07/05/2007 224.00 0.00 224.00 1.2491513 279.81 07/26/2007 0.00 1,645.27 1,645.27 1.2462015 2,050.34 07/31/2007 (105.17) 105.17 0.00 1.2455002 0.00 08/02/2007 (1,645.27) 0.00 (1,645.27) 1.2453600 (2,048.95) 08/08/2007 0.00 1,700.33 1,700.33 1.2445190 2,1l6.09 08/13/2007 (1,700.33) 0.00 (1,700.33) 1.2438186 (2,1l4.90) 08/27/2007 1,824.00 0.00 1,824.00 1.2418597 2,265.15 08/31/2007 (1l8.23) 118.23 0.00 1.2413006 0.00 09/06/2007 0.00 1,689.52 1,689.52 1.2406020 2,096.02 09/10/2007 0.00 (1,400.00) (1,400.00) 1.2400435 (1,736.06) 09/11/2007 (1,689.52) 0.00 (1,689.52) 1.2399039 (2,094.84) 09/30/2007 (1l1.10) 111.1O 0.00 1.2371152 0.00 10/05/2007 0.00 1,538.15 1,538.15 1.2365582 1,902.01 10/11/2007 (1,538.15) 0.00 (1,538.15) 1.2357232 (1,900.73) 10/31/2007 (99.99) 99.99 0.00 1.2329439 0.00 11102/2007 276.00 0.00 276.00 1.2328051 340.25 1l/07/2007 0.00 1,582.40 1,582.40 1.2321113 1,949.69 111 14/2007 (1,582.40) 0.00 (1,582.40) 1.23 [ 1407 (1,948.16) 11129/2007 138.00 0.00 138.00 1.2290634 169.61 11130/2007 (103.20) 1,738.34 1,635.14 1.2287866 2,009.24 12/04/2007 (1,635.14) 0.00 (1,635.14) 1.2283717 (2,008.56) 12/3 l/2007 (92.90) 1,231.67 1,138.77 1.2246434 1,394.59 01/30/2008 0.00 1,173.72 1,173.72 1.2205142 1,432.54 o l/3l/2008 (95.83) 95.83 0.00 1.2205142 0.00 02/11/2008 (2,312.49) 0.00 (2,312.49) 1.2191409 (2,819.25) 02/29/2008 (65.55) 1,201.21 1,135.66 1.2163988 1,381.42 03/12/2008 (1,135.66) 0.00 (1,135.66) 1.2148934 (1,379.71) Rebate Actual And Allowable Earnings 43 of 47 First Southwest Asset Management, Inc. Page 7 of 10. 02113/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and Geueral Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin~s Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 03/29/2008 0.00 757.68 757.68 1.2125704 918.74 03/31/2008 (67.80) 67.80 0.00 1.2122974 0.00 04/03/2008 765.00 0.00 765.00 1.2120245 927.20 04/10/2008 (757.68) 0.00 (757.68) 1.211 0697 (917.60) 04/29/2008 0.00 809.94 809.94 1.2084818 978.80 04/30/2008 (43.00) 43.00 0.00 1.2082098 0.00 05/02/2008 (809.94) 0.00 (809.94) 1.2080738 (978.47) 05/30/2008 0.00 809.94 809.94 1.2041359 975.28 05/31/2008 (44.91) 44.91 0.00 1.2041359 0.00 06/09/2008 (809.94) 0.00 (809.94) 1.2030519 (974.40) 06/30/2008 (58.55) 688.50 629.95 1.2000758 755.99 07111/2008 (629.95) 0.00 (629.95) 1.1987255 (755.14) 07/30/2008 0.00 673.38 673.38 1.1960294 805.38 07/31/2008 (63.11) 63.11 0.00 1.1960294 0.00 08/11/2008 (673.38) 0.00 (673.38) 1.1946836 (804.48) 08/29/2008 0.00 640.98 640.98 . 1.1922651 764.22 08/31/2008 (56.99) 56.99 0.00 1.1919967 0.00 09/03/2008 (640.98) 0.00 (640.98) 1.1917283 (763.87) 09/1 0/2008 0.00 (1,430.00) (1,430.00) 1.1907895 (1,702.83) 09/29/2008 0.00 647.95 647.95 1.1882450 769.92 09/30/2008 (56.47) 56.47 0.00 1.1879775 0.00 10/07/2008 (647.95) 0.00 (647.95) 1.1871753 (769.23) 10/28/2008 0.00 627.05 627.05 1.1843718 742.66 10/31/2008 (37.28) 37.28 0.00 1.1839718 0.00 11/04/2008 (627.05) 0.00 (627.05) 1.1835720 (742.16) 11/26/2008 0.00 627.05 627.05 1.1806441 740.32 11/30/2008 (29.97) 29.97 0.00 1.1799797 0.00 12/03/2008 (627.05) 0.00 (627.05) 1.1797141 (739.74) [2/31/2008 (46,789.50) 145.47 (46,644.03) 1.1760011 (54,853.43) 01/02/2009 (142.83) 0.00 (142.83) 1.1758687 (167.95) 01/28/2009 0.00 147.94 147.94 1.1724318 173.45 01/31/2009 (8.06) 16.65 8.59 1.1720358 10.06 02/18/2009 250,000.00 0.00 250,000.00 1.1697948 292,448.70 02/25/2009 (250,000.00) 0.00 (250,000.00) 1.1688733 (292,218.32) 02/26/2009 250,000.00 0.00 250,000.00 1.1687417 292,185.42 Rebate Actual And Allowable Earnings 44 of 47 First Southwest Asset Management, Inc. Page 8 of 10 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Calculation of Actual and Allowable Earnin/(s Issue Number: 0346-006 Calculation Date 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 02/27/2009 (147.94) 137.60 (10.34) 1.1686101 (12.08) 02/28/2009 (11.65) 21.83 10.18 1.1680840 11.89 03/04/2009 (137.60) 0.00 (137.60) 1.1676895 (160.67) 03/27/2009 0.00 134.25 134.25 1.1646698 156.36 03/31/2009 (10.82) 22.05 11.23 1.1641454 13.08 04/01/2009 (134.25) 0.00 (134.25) 1.1641454 (156.29) 04/30/2009 (10.11) 169.19 159.08 1.1602202 184.57 05/0 l/2009 (148.63) 0.00 (148.63) 1.1602202 (172.44) 05/31/2009 (7.78) 178.82 171.04 1.1563082 197.77 06/1 0/2009 (i63.01) 0.00 (163.01) 1.1551371 (188.30) 06/30/2009 (35.89) 216.60 180.71 1.1524093 208.25 07/03/2009 (143.84) 0.00 (143.84) 1.1521499 (165.73) 07/29/2009 0.00 143.84 143.84 1.1487822 165.24 07/31/2009 (38.81) 78.49 39.68 1.1485236 45.57 08/13/2009 (143.84) 0.00 (143.84) 1.1469730 (164.98) 08/31/2009 (38.93) 76.40 37.47 1.1446510 42.89 09/0 l/2009 0.00 158.22 158.22 1.1446510 181.11 09/1 0/2009 0.00 (1,490.00) (1,490.00) 1.1434918 (1,703.80) 09/23/2009 (158.22) 0.00 (158.22) 1.1418194 (180.66) 09/30/2009 (37.78) 76.24 38.46 1.1407915 43.88 10/0 1/2009 0.00 143.84 143.84 1.1407915 164.09 10/19/2009 (143.84) 0.00 (143.84) 1.1384820 (163.76) 10/31/2009 (39.23) 78.98 39.75 1.1369450 45.19 1110 l/2009 0.00 148.63 148.63 1.1369450 168.98 11/12/2009 (148.63) 0.00 (148.63) 1.1355378 (168.77) 11130/2009 (38.14) 78.92 40.78 1.1331114 46.21 12/02/2009 0.00 153.42 153.42 1.1329839 173.82 12/15/2009 (153.42) 0.00 (153.42) 1.1313269 (173.57) 12/31/2009 33,288.41 79.51 33,367.92 1.1292908 37,682.08 01/03/2010 0.00 148.63 148.63 1.1290366 167.81 o l/19/20 10 (148.63) 0.00 (148.63) 1.1270046 (167.51) 01/31/2010 (39.71) 51.16 11.45 1.1254831 12.88 02/03/2010 0.00 148.63 148.63 1.1252297 167.24 02/10/2010 (148.63) 0.00 (148.63) 1.1243432 (167.11) 02/28/2010 (36.04) 46.41 10.37 1.1216882 11.63 Rebate Actual And Allowable Eamings 45 of 47 First Southwest Asset Management, Inc. Page 9 of 10, 02/13/2013 4:39:09PM Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refnnding Bonds, Series 2003B Calcnlation of Actnal and Allowable Earnin~s Issue Number: 0346-006 Calculation Date: 12/31/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 03/08/20 I 0 0.00 148.63 148.63 1.1208045 166.59 03/17/2010 (148.63) 0.00 (148.63) 1.1196695 (166.42) 03/31/2010 (40.03) 51.40 11.37 1.1179061 12.71 04/06/2010 0.00 148.63 148.63 1.1172769 166.06 04/12/2010 (148.63) 0.00 (148.63) 1.1165225 (165.95) 04/30/2010 (38.91) 49.95 11.D4 1.1141367 12.30 05/06/2010 0.00 143.84 143.84 1.1135097 160.17 05/13/2010 (143.84) 0.00 (143.84) 1.1126325 (160.04) 05/31/2010 (40.36) 51.75 11.39 1.1103801 12.65 06/07/2010 0.00 153.42 153.42 1.1 096302 170.24 06/ I 0/20 10 (153.42) 0.00 (153.42) 1.1092555 (170.18) 06/30/2010 (39.23) 50.27 11.D4 1.1066361 12.22 07/07/2010 0.00 143.84 143.84 1.1 058888 159.07 07114/2010 (143.84) 0.00 (143.84) 1.l050176 (158.95) 07/31/2010 (40.68) 52.03 11.35 1.1 029047 12.52 08/07/2010 0.00 148.63 148.63 1.l 021600 163.81 08/11/20 10 (148.63) 0.00 (148.63) 1.1016637 (163.74) 08/31/2010 (40.85) 51.58 10.73 1.0991860 11.79 09/08/2010 0.00 153.42 153.42 1.0983201 168.50 09/10/2010 0.00 (1,500.00) (1,500.00) 1.0980728 (1,647.11) 09/16/20 I 0 (153.42) 0.00 (153.42) 1.0973313 (168.35) 09/27/2010 10,000.00 0.00 10,000.00 1.0959732 10,959.73 09/30/2010 (38.57) 49.63 11.06 1.0954797 12.12 10/08/2010 0.00 143.84 143.84 1.0946167 157.45 10/13/2010 (156.46) 12.62 (143.84) 1.0940007 (157.36) 10/14/2010 213,536.33 28.77 213,565.10 1.0938776 233,614.07 10/31/2010 0.00 11.75 11.75 1.0917860 12.83 11130/2010 0.00 11.32 11.32 1.0881047 12.32 12/31/2010 (28,625.51) 11.43 (28,614.07) 1.0844358 (31,030.12) 01/31/2011 0.00 35.81 35.81 1.0807793 38.70 02/28/2011 0.00 32.38 32.38 1.0771352 34.88 03/31/20 II 0.00 35.75 35.75 1.0735033 38.37 04/30/2011 0.00 34.54 34.54 1.0698836 36.96 05/31/2011 0.00 35.67 35.67 1.0662762 38.03 06/30/2011 0.00 5.87 5.87 1.0626810 6.23 Rebate Actual And Allowable Earnings 46 of 47 First Southwest Asset Management, Inc. 02/13/2013 4:39:09PM Page 10 of 10 Calhoun County, Texas General Obligation Bonds, Series 2003A and General Obligation Refunding Bonds, Series 2003B Issue Number: 0346-006 Calculation Date 12/3l/20 12 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 4.094340% Future Value At Date Princinal Interest Total FV Factor Allowable Yield 07/3l/2011 0.00 4.82 4.82 1.0590978 5.10 08/31/20 II 0.00 5.70 5.70 1.0555267 6.02 09/10/2011 0.00 (1,520.00) (1,520.00) 1.0544578 (1,602.78) 09/30/20 II 0.00 4.33 4.33 1.0519677 4.55 10/31/2011 0.00 4.64 4.64 1.0484207 4.86 11/30/2011 0.00 4.30 4.30 1.0448856 4.49 12/31/2011 42,084.40 5.01 42,089.41 1.0413625 43,830.33 09/10/2012 0.00 (1,550.00) (1,550.00) 1.0125751 (1,569.49) Totals 0.00 396,888.78 396,888.78 (363,314.20) Calculation of Actual and Allowable Earnin~s Summary of Rebatable Arbitrage: Actual Interest Earnings Allowable Interest Earnings Cumulative Rebatable Arbitrage 396,888.78 760,202.98 (363,314.20) 547630.151-0346006 Rebate Actual And Allowable Earnings 47 of 47 $4,985,000 Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 Rebate Computation for the Period November 23, 2010 to December 31, 2012 FirstSouthwest A PlainsCapital Company. Table of Contents Cover.............................................................................................................................. ...................1 Opinion Letter............................................................................................... ....................................3 Summary of Computational Information.................................... ....................... ...............................5 Debt Service Schedule - Yield to Maturity .......................................................................................8 Pricing Summary ............................ ...................................................................... ............................9 Proof of Bond yield..................................................................................................................... ...1 0 Detail of Investment Transactions .............. .............................................. ......................... .............11 Summary of Taxable Transactions................................................................................................ .12 Calculation of Actual and Allowable Earnings ..............................................................................13 2 ofl3 FirstSouthwest~ A PlalnsCapltal Company Brad Emerson Ass'ociate February 13,2013 Ms. Cindy Mueller County Auditor Calhoun County, Texas 202 S. Ann, Suite B Port Lavaca, TX 77979 $4,985,000 Calhoun Couuty, Texas General Obligatiou Refundiug Bonds, Series 2010 In accordance with the terms of the "Agreement for Arbitrage Rebate Compliance Services" for the above-captioned obligations (the "Obligations"), we have completed an annual estimation of the rebate amount as defined in Section 148(1)(2) of the Internal Revenue Code of 1986, as amended. The estimate included in the report is intended for informational and internal reporting purposes only and not for filing requirements with the Internal Revenue Service. A separate calculation will be performed in connection with any required filing date. The estimation of the rebate amount, included in this report, covers the investment of gross proceeds from November 23, 2010 (the delivery date of the Obligations) through December 31, 2012 (the "Computation Date"). The period from the delivery date of the Obligations to the Computation Date is hereinafter referred to as the "Computation Period." In order to determine the rebate amount for the Computation Period, we were provided with all the information regarding the issuance of the Obligations and the investment of the gross proceeds, as well as other information as deemed necessary under the circumstances. We did not perform any procedures to test the accuracy of the information provided to us. Certain information and definitions used in preparing the attached schedules are described in the Summary of Computational Information. direct214.953.8762 toll free 800.678.3792 fax 214.840.5040 brad.emcrson@firstsw.com 325 North 81. Paul Street, Suite 800, Dallas, Texas 75201-3852 547631-Annua\ Opinion-193-0346008 3 of 13 Based upon the computations included in this report, the rebate amount for the above-defined Computation Period is summarized as follows: Summary of Rebatable Arbitral!e: Actual Interest Earnings $ 5,493.66 $ 104,022.59 Allowable Interest Earnings at Bond Yield Cumulative Rebatable Arbitrage (net of allowable rebate credits) $(98,528.93) The estimated rebate amount was determined using the provIsIOns of Treasury Regulations Section 1.148, or the applicable regulations in effect on the date that the Obligations delivered. These regulations may be revised or replaced and, accordingly, the computations contained in this report may be subject to modification in order to comply with the revised regulations, if any, when issued. The terms of our engagement are such that we have no obligation to update the results of this report for events occurring or information coming to our attention subsequent to the date of this report. We appreciate this opportunity to serve you. If you have any questions regarding the computations contained in this report, please do not hesitate to contact us. Sincerely, FIRST SOUTHWEST ASSET MANAGEMENT, INC. 40fl3 SUMMARY OF COMPUTATIONAL INFORMATION CALHOUN COUNTY, TEXAS COMPUTATIONAL INFORMATION: 1. The fo llowing information was used to compute the debt service requirements and yield on the Obligations for the Computation Period: Dated Date: Delivery Date: First Coupon Date: November 23, 2010 November 23, 2010 February 15, 20 II 2. Principal amounts, interest rates, and reoffering prices are as shown in the section entitled "Computation of Yield on the Obligations." The target used for cornputing the yield on the Obligations was as follows: Issue price to the public Accrued Interest on the Obligations 5,290,515.00 0.00 Target $5,290,515.00 3. Computations of yield are based upon a 360-day year and semiannual compounding. 4. Pursuant to the 1993 Treasury Regulations S 1.148-4(b)(3), if a fixed yield bond is subject to optional early redemption and is issued at an issue price that exceeds the stated redemption price at maturity by more than one-fourth of one percent multiplied by the product of the stated redemption price at maturity and the number of complete years to the first optional redemption date for the bond, the yield on the issue containing the bond is computed by treating the bond as redeemed at its stated redemption price on the optional redemption date that would produce the lowest yield. 5. The value of any fixed rate investments outstanding on the Computation Date was determined by calculating the present value of future receipts on the Computation Date using the purchased yield on the investments. The value of variable rate investments outstanding on the Computation Date was determined by using the investment's fair market value on that date. Premiums and discounts from the purchase of securities are treated as an adjustment to actual interest earned when the investment matures or is sold. Gains and losses from the sale of securities are treated as an adjustment to actual interest earned during the Computation Period. 6. The purchase price of investments is assumed to be at their fair market value, representing an arm's-length transaction which did not result in an abusive arbitrage device by reducing the rebate amount required to be paid to the United States. The purchase price is also assumed to exclude all costs which are not qualified administrative costs. 2268-1 5 of 13 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS 7. Upon delivery of the Obligations on November 23, 2010, $5,166,136.00 of original proceeds were used to purchase U.S. Treasury Securities -- State and Local Government Series. These securities along with an initial cash deposit of $0.11 were placed in an escrow to advance refund certain outstanding obligations. The yield on the Restricted Acquired Obligations is 0.189055% which is less than the yield of the Bonds of 2.699191%. For purposes of Rebatable Arbitrage, all escrowed securities have been included in the calculation. 8. On November 23, 2010, the Obligations were used to advance refund the following Obligations (the "Refunded Bonds"): Refunded Ma tu rities Call Amount Oblill:ations Refunded Date Refunded Series 2004 8/15/13 - 8/15/24 8/15/11 $4,960,000 An escrow was established with proceeds of the Obligations to pay principal and interest requirements of the Refunded Bonds. For purposes of calculating Rebatable Arbitrage on the Obligations, a portion of the remaining proceeds of the Refunded Bonds transfer to the Obligations as the escrow retires principal ofthe Refunded Bonds. There are no transferred proceeds with respect to the Obligations because all of the proceeds of the Refunded Bonds have been expended prior to the date on which amounts are disbursed from the Escrow Fund to pay principal of the Refunded Bonds. 9. The County maintains a Debt Service Fund for the Obligations. The portion of the Debt Service Fund which will be depleted at least once a year except for a reasonable carryover amount not to exceed the greater of (a) prior year's earnings on the Debt Service Fund or (b) one-twelfth of the prior year's annual debt service, will be treated as a separate fund (the "Bona Fide Portion") and will not be included in the arbitrage rebate computation. Amounts remaining in the Debt Service Fund, other than such reasonable carryover amount, will be treated as a separate fund (the "Reserve Portion") and will be included in the computation of Rebatable Arbitmge. The Reserve Portion in each year was determined as of the date the Debt Service Fund was depleted to its minimum balance and held constant during the year. Interest earnings were allocated to the Obligations using the average daily balances associated with the Bona Fide and Reserve Portions of the Obligations in the Debt Service Fund. 2268-1 60fl3 SUMMARY OF COMPUTATIONAL INFORMATION (continued) CALHOUN COUNTY, TEXAS DEFINITIONS 10. Yield: That yield, which, when used in computing the present wmth of all payments of principal and interest to be paid on an obligation during the Computation Period, produces an amount equal to, in the case of the Obligations, the initial offering price to the public, and in the case of the investments, the fair market value on the date the investment becomes a nonpurpose investment. 11. Allowable Earnings: The amount, which would have been earned if all investments had been invested at a rate equal to the yield on the Obligations. 12. Excess Earnings: The excess of actual investment earnings over the allowable earnings. 13. Rebatable Arbitrage: Cumulative excess earnings, plus cumulative interest earnings thereon. 2268-1 7 of 13 $4,985,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 20 I 0 Debt Service Schedule Page 1 of! Date Principal Coupon Interest Total P+I 02/15/201l 38,471.67 38.471.67 08/15/2011 65.000.00 2.000% 84.450.00 149,450.00 02/15/2012 83.800.00 83.800.00 08/15/2012 83.800.00 83,800.00 02/15/2013 83,800.00 83.800.00 08/15/2013 345.000.00 2.000% 83,800.00 428,800.00 02/15/2014 80,350.00 80.350.00 08/1512014 355.000.00 2.000% 80,350.00 435,350.00 02/1512015 76,800.00 76.800.00 08/1512015 365.000.00 3.000% 76,800.00 441.800.00 02/1512016 71,325.00 71.325.00 08/15/2016 375,000.00 3.000% 71.325.00 446,325.00 02/1512017 65,700.00 65.700.00 08/15/2017 385,000.00 3.000% 65,700.00 450.700.00 02/15/2018 59.925.00 59.925.00 08/15/2018 395,000.00 3.000% 59.925.00 454.925.00 02/15/2019 54.000.00 54,000.00 08/15/2019 405.000.00 4.000% 54.000.00 459.000.00 02/15/2020 45,900.00 45,900.00 08/15/2020 425.000.00 4.000% 45,900.00 470.900.00 02/1512021 37,400.00 37.400.00 08/1512021 440.000.00 4.000% 37,400.00 477,400.00 02/1512022 28,600.00 28,600.00 08/1512022 460.000.00 4.000% 28,600.00 488.600.00 02/1512023 19,400.00 19,400.00 08/15/2023 475,000.00 4.000% 19,400.00 494,400.00 02/1512024 9,900.00 9.900.00 08/15/2024 495,000.00 4.000% 9,900.00 504.900.00 Total $4,985,000.00 $1,556,721.67 $6,541,721.67 Yield Statistics Accrued Interest from 11/23/2010 to 11/23/2010 $0.00 Bond Yield for Arbitrage Pumoses 2.69919190% WeiQhted Average Maturitv 8.556 Years 80fl3 0346008 02/06/2012 2:39 pm $4,985,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 Pricing Summary Pagelofl Type of Bond Issuance Matllritv Connon Yield V91ne Maturitv Value Price DollarPrice 08115/2011 Serial 2.000% 0.600% 65.000.00 65.000.00 101.014% 65,659.10 0811512013 Serial 2.000% 1.]20% 345.000.00 345.000.00 102.356% 353.128.20 0811512014 Serial 2.000% 1.360% 355.000.00 355.000.00 102.317% 363.225.35 08115/2015 Serial 3.000% 1.610% 365,000.00 365.000.00 106.301% 387.998.65 08/1512016 Serial 3.000% 1.880% 375,000.00 375.000.00 106.053% 397.698.75 08115/2017 Serial 3.000% 2.200% 385,000.00 385,000.00 104.975% 404,153.75 08/15/2018 Serial 3.000% 2.400% 395,000.00 395,000.00 104.206% 411.613.70 08115/2019 Serial .4.000% 2.65q% 405.000.00 405,000.00 110.454% 447,338.70 0811512020 Serial 4.000% 2.850% 425,000.00 425.000.00 109.706% 466,250.50 0811512021 Serial 4.000% 3.050% 440.000.00 440.000.00 107.940% c 474.936.00 0811512022 Serial 4.000% 3.150% 460.000.00 460.000.00 107.070% c 492.522.00 08/1512023 Serial 4.000% 3.250% 475.000.00 475.000.00 106.208% c 504.488.00 08/15/2024 Serial 4.000% 3.350% 495,000.00 495.000.00 105.354% c 521.502.30 Total $4,985,000.00 $4,985,000.00 $5,290,515.00 Bid Information Par Amount ofBoods $4985000.00 Reofferioe- Premium or miscount) $305.515.00 Gross Production $5,290.515.00 Accrued Interest from] 1/23/2010 to 11123/2010 $0.00 Total Purchase Price $5.290,515.00 90fl3 0346008 02/06/2012 2:38 pm $4,985,000.00 Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 lOofl3 0346008 02/06/20122:39 pm First Southwest Asset Management, Inc. 02/13/2013 4:39:53PM Page 1 of 1 Issue Number: 0346-008 Calhoun County, Texas General Obligation Refunding Bonds, Series 2010 Purchase Date: 11/23/2011 Description: Allowable Rebate Credits Yield: 0.0000% Record: I Maturity Date: 11/23/20 II Type: Rebate Credits IRS Yield: 0.0000% Fund: 5 Date Princioal Interest Total 11/23/2011 0.00 (1,520.00) (1,520.00) $0.00 Totals 0.00 (1,520.00) (1,520.00) Purchase Date: 11/23/2010 Description: Escrow due 8/15/11 Yield: 0.1890% Record: 2 Maturity Date: 08/15/2011 Type: Escrow IRS Yield: 0.1890% Fund: 2 Date Princioal Interest Total ll/23/20 1 0 (5,166,136.00) 0.00 (5,166,136.00) $5,166,136.00 02/15/20ll 106,543.00 29.42 106,572.42 $5,059,593.00 08/15/20ll 5,Q:'i9,593.00 6,979.47 5,()~6,572.47 $0.00 Totals 0.00 7,008.89 7,008.89 Purchase Date: 1l/23/20 I 0 Description: Cost of Issuance Reimbursement Yield: 0.1250% Record: 3 Maturity Date: 08/10/2011 Type: Activity IRS Yield: 0.1250% Fund: 7 Date Princioal Interest Total 11/23/2010 (5,346.11) 0.00 (5,346.11) $5,346.ll 08/1 0/20 11 5,346.ll 4.77 5,350.88 $0.00 Totals 0.00 4.77 4.77 547631-] 51-0346008 Rebate Investment Detail wI Balances 110fl3 First Southwest Asset Management, Inc. 02/1312013 4:39:55I'M Calhoun Couuty, Texas General Obligation Refunding Bonds, Series 2010 Summary of Taxable Transactions Issue Number: 0346-008 Calculation Date: 12/3 1/20 12 Annual Compoundings 2 Calc Basis: 30/360 Date Princioal Interest Total PV Factor 1l/23/20 I 0 (5,171,482.11) 0.00 (5,171,482.ll) 1.0000000 02/15/2011 106,543.00 29.42 106,572.42 0.9996629 08/IO/20ll 5,346.11 4.77 5,350.88 0.9989440 08/15/20] I 5,059,593.00 6,979.47 5,066,572.47 0.9989235 11 /23/20 11 0.00 (1,520.00) (1,520.00) 0.99852ll Totills 0.00 5,493.66 5,493.66 547631-151-0346008 Page I of I Portfolio Yield: 0.148055% Present Value (5,171,482.ll) 106,536.50 5,345.23 5,061,118.13 (1,517.75) 0.00 Princioal Balance 5,171,482.11 5,064,939.11 5,059,593.00 0.00 0.00 Rebate Combined Cash Flow Summary 12 of 13 First Southwest Asset Management, Inc. 02/13/2013 4:39:54PM Page 1 of 1 Calhoun County, Texas General Obligation Refunding Bonds, Sel'ies 2010 Calculation of Actual and Allowable Earnin~s Issue Number: 0346-008 Calculation Date: 12/3l/2012 Annual Compoundings: 2 Calc Basis: 30/360 Bond Yield: 2.699191% Future Value At Date Princioal Interest Total FV Factor Allowable Yield 11/23/2010 (5,171,482.11) 0.00 (5,171,482.11) 1.0580767 (5,471,824.98) 02/15/2011 106,543.00 29.42 106,572.42 1.0516347 ll2,075.26 08/10/2011 5,346.ll 4.77 5,350.88 1.0380174 5,554.31 08/1 5/2011 5,059,593.00 6,979.47 5,066,572.47 1.0376309 5,257,232.21 11/23/2011 0.00 (1,520.00) (1,520.00) 1.0300852 (1,565.73) Totals 0.00 5,493.66 5,493.66 (98,528.93) Summary of Rebatable Arbitrage: Actual Interest Earnings Allowable Interest Eamings Cumulative Rebatable Arbitrage 5,493.66 104,022.59 (98,528.93) 547631-151-0346008 Rebate Actual And Allowable Earnings 13 of 13 HUMAN RESOURCE DEPARTMENT TO AMEND PAGE 18 SECTION 9.03 VACATION LEAVE OF THE CALHOUN COUNTY POLICY AND PROCEDURE MANUAL: Mary Orta: Vacation time accrues from the first day of employment. The following revisions were made to the original document: . Page 18, Section 9.03.02 o ''is accrued on a bi-weekiy basis, and is credited to an employees account after each (14) day period Employees who work any part of a pay period will receive the full bl-weekly accrual': and change to is issued on the anniversary date of the employee. . Page 18, Section 9.03.03 o Remove and thereafter as the hours have been credited to the employees balance after each fourteen (14) day period A Motion to authorize the Human Resource Department to amend Page 18 Section 9.03 Vacation Leave of the Calhoun County Policy and Procedure Manual was made by Commissioner Galvan and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. times the insurance would otherwise terminate (termination, death, divorce, age, etc.). A separate notice will be sent to you/your spouse and/or dependent(s) regarding the continuation of these benefits. 9.00 LEA VE TIME 9.01.01 9.01 DEFINITIONS 9.01.02 Leave Time - Leave time is time during normal working hours in which an employee does not engage in the performance of job duties. Leave time may be either paid or unpaid. Unauthorized Absence -. An unauthorized absence is one in which the employee is absent from regular duty without permission of the Department Head. Employees are not paid for unauthorized absences and such absences are cause for disciplinary action up to and including termination. (See Section 2.03.02) 9.02 APPROVAL OF LEAVE 9.02.01 All leave taken by County employees must be approved by the employee's Department Head. All leave taken will be documented on the employee's time record. 9.02.02 The Department Head is responsible for determining that leave has been accrued and is available for use in the amounts requested by an employee. In addition, the Department Head is responsible for ensuring that all vacation, compensatory, sick leave or other available leave usage is recorded on the time record sent to the County Treasurer's office, for payroll purposes. 9.03.01 9.03 VACATION LEAVE 9.03.02 9.03.03 All regular full time employees are eligible to accrue paid vacation leave. Employees are encouraged to take regular vacations annually. Vacation leave begins to accrue on the first day of employment, is :lccrued on a bi weskly-basis, and is Gi'OOit..d-to :In employee's aCGgynt after each fetlrtecl9 (14) d3Y-j:leRcd Emr1nyees.-who WQf~rt of a pay.-pefie€f-will-feeeive-#te-fttJj-bi-weekly-aeefl;jal. Employees are eligible for vacation leave benefits after one year of continuous service aflcl- thereafter 3s-#1e-!:lmll:s...ba.ve-eeeA-er-e~e's balanee-afteF-eaelHe~ll:teerH:l4) day-periOLt. Each regular full time employee will accrue vacation leave according to the following schedule: Years of Service Monthly Accrual Annual Accrual 18 8.07.01 The federal Consolidated Omnibus Reconciliation Act of 1985 (COBRA) provides individuals with the option of continuing group health and dental insurance coverage for both the employee and covered dependents. under specified conditions and at the individual's full expense, at such times the insurance would otherwise terminate (termination, death, divorce, age, etc.). A separate notice will be sent to youlyour spouse andlor dependent(s) regarding the continuation of these benefits. 9.00 LEA VE TIME r1 -- 11~ 9.01 DEFINITIONS 9.01.01 Leave Time - Leave time is time during normal working hours in which an employee does not engage in the performance of job duties. Leave time may be either paid or unpaid. 9.01.02 Unauthorized Absence - An unauthorized absence is one in which the employee is absent from regular duty without permission of the Department Head. Employees are not paid for unauthorized absences and such absences are cause for disciplinary action up to and including termination. (See Section 2.03.02) 9.02.01 9.02 APPROVAL OF LEAVE 9.02.02 All leave taken by County employees must be approved by the employee's Department Head. All leave taken will be documented on the employee's time record. The Department Head is responsible for determining that leave has been accrued and is available for use in the amounts requested by an employee. In addition, the Department Head is responsible for ensuring that all vacation, compensatory, sick leave or other available leave usage is recorded on the time record sent to the County Treasurer's office, for payroll purposes. 9.03 VACATION LEAVE 9.03.01 All regular full time employees are eligible to accrue paid vacation leave. Employees are encouraged to take regular vacations annually. 9.03.02 9.03.03 Vacation leave begins to accrue on the first day of employment and is issued on the anniversary date of the employee. Employees are eligible for vacation ieave benefits after one year of continuous service. Each regular full time employee will accrue vacation leave according to the following schedule: Years of Service Monthly Accrual Annual Accrual Hire date through 10 years 6.67 80 hours 18 PERSONNEL POLICIES FOR CALHOUN COUNTY ADOPTED Fe!bruary 28,2013 Amended March 14, 2013 Michael J,. Pfeifer, County Judge Roger C. Galvall1, Commissioner Precinct #1 Vern lyssy, Commissioner Precinct #2 Neil E. Fritsch, Commissioner Precinct #3 Kenneth Finsterr, Commissioner Precinct #4 CALHOUN COUNTY EMPLOYEE POLICY AND EMPLOYEE PROCEDURE MANUAL Amended by Calhoun County Commissioners Court on this the 14th day of March, 2013 Michael J. Pfeife , C udge Calhoun County, Texas em Lyssy, Comm' Precinct No.2 , 212, f-auL Kenneth W. Finster, Commissioner Precinct No.4 il E. Fritsch, Commissioner P ecinct No.3 ATTEST: Anita Fricke, County Clerk b~~.. ~~, By: S a Eckermann, Deputy Clerk NOTICE TO EMPLOYEES OF CALHOUN COUNTY The policies set forth in this manual do not constitute a contract between the County of CALHOUN and any of its employees, but rather are intended as guidelines for personnel administration. The County of CALHOUN is an "at will" employer and within provisions of state and federal law regarding public employment can dismiss employees at any time, with or without notice, for any reason or no reason at all and employees are free to resign their position at any time for any reason or no reason at all. The County of CALHOUN has the right to change these policies at any time, without prior notice to employees. Each reference in these policies to the "County" means the County of CALHOUN, Texas. NOTICE TO EMPLOYEES OF CALHOUN COUNTY..................................................................................... i 1.00 GENERAL POLiCiES................ ........ ................................ ..... ....... .............. ..... .............. ............ ........... 1 1.01 AUTHORITY................................................................................................................................ .... 1 1.02 SEVERABILITY ....... .............. .................... ........... ....... ........... ...... ......... ........... ............... ........ ........ 1 1.03 RESPONSIBILITY FOR IMPLEMENTATION OF PERSONNEL POLICiES..................................... 1 1.04 PURPOSE... ..... ............ .......................... ..................... ...... ....... ................................ ............ ..... ...... 1 1.05 APPLICABILITY OF PERSONNEL POLICIES................................................................................. 1 1.06 DISSEMINATION OF PERSONNEL POLICiES............................................................................... 2 1.07 EQUAL EMPLOYMENT OPPORTUNITY ........................................................................................ 2 1.08 HARASSMENT................................................................................................................................ 2 1.09 PERSONS WITH DiSABILITIES...................................................................................................... 4 1.10 CHANGES TO THESE POLICIES AND EMPLOYEE SUGGESTIONS ........................................... 4 1.11 DEFINITIONS.................................................................................................................................. 4 2.00 EMPLOYEE RESPONSIBILITIES .........................................................................................................5 2.01 GENERAL....................................................................................................................................... 5 2.02 PROFESSIONAL APPEARANCE ...................................... ................................ .... .............. ....... ..... 5 2.03 TIMELINESS AND ATTENDANCE .................................................................................................. 5 2.04 OUTSIDE ACTIVITIES ......... ........................................... ...... ........................................... ..... .......... 5 2.05 GIFTS AND GRATUITIES ...............................................................................................................6 2.06 CHAIN OF COMMAND AND COMMUNICATIONS ......................................................................... 6 2.07 TELEPHONE USE........................................................................................................................... 6 2.08 INDEBTEDNESS TO THE COUNTy...............................................................................................6 2.09 POLITICAL ACTIVITY ......... .................. ............................ .:.... .................. ................ ........... ........... 6 3.00 EMPLOYMENT PRACTICES ................................................................................................................ 7 3.01 RESPONSIBLE AGENT FOR APPOINTMENT ............................................................................... 7 3.02 METHODS OF RECRUITMENT AND SELECTION......................................................................... 7 3.03 QUALI FICA TIONS........ ......................................................................................... .......................... 7 3.04 AGE REQUIREMENTS ................................................................................................................... 7 3.05 EMPLOYMENT OF RELATIVES (NEPOTiSM)................................................................................ 7 3.06 TESTING.......................................................................................... ............................................... 8 3.07 PHYSICAL STANDARDS ................. ........ .... ........................ .......... .......... ............................. .......... 8 3.08 VERIFICATION OF ELIGIBILITY TO WORK................................................................................... 9 3.09 DRIVING RECORD ..................................................................................................._..................... 9 3.1 0 DISQUALIFICATION ................... ............. ............. ........................ ........... .............. .......... ,.............. 9 3.11 ORIENTATION AND TRAINING...................................................................................................... 9 4.00 TYPES OF EMPLOYMENT ................................................................................................................. 10 4.0 1 CATEGORIES.. ....... ..... ..... ................ ............... .............. ................................. .............. ................ 10 4.02 RE-EMPLOYMENT . ........................ ............ ................. ...................... ...... .... ................... .............. 10 4.03 AT WILL EMPLOYMENT... ............... .......... ............ .......... .............. .............. .............. ........ ........... 10 4.04 BENEFITS............... ....... ............ ..... .................. ........... .............. ..................... ....... ....... ................ 10 4.05 ESSENTIAUNON ESSENTIAL PERSONNEL STATUS................................................................ 10 5.00 PERSONNEL FILE ......... ..... ............................. ............... ....... ............................ ............ ...... ..... .......... 11 5.01 GENERAL. ............... ...... .............................................. ....... ........ ......................... ...... .............. ..... 11 5.02 MEDICAL RECORDS .................................................................................................................... 11 6.00 EMPLOYEE COMPENSATION AND ADVANCEMENT ......................................................................11 6.01 PAy............... ..... ........ ..... ............... ...................................... ..................... .............. ....... .......... ..... 11 6.02 PA YDA YS...................................................................................................................................... 12 6.03 CHECK DELIVERY ....................................................................................................................... 12 6.04 PAYROLL DEDUCTIONS.......... .......... ...... ....... ............ ....... ......... ................. ...................... .......... 12 6.05 PROMOTIONS. ............... ..... .... ........... ..................... ............. .................... ........ .............. ..... '" ...... 12 6.06 LATERAL TRANSFERS.. .............................................. ............... ........... ............... .............. ......... 13 6.07 DEMOTIONS.. ............. .................................... ........ ........... ........... ................. ................. ..... ......... 13 6.08 APPROVING AUTHORITy.... .... ........ ......................................................... ......................... .......... 13 7.00 WORK SCHEDULE AND TIME REPORTING.....................................................................................13 7.01 WORKWEEK AND WORK HOURS...............................................................................................13 7.02 SCHEDULE ADJUSTMENTS ........................................................... .......... .................. ................. 14 7.03 OVERTIME WORKED ............................ ................................. ...... ............. ...................... ..... .... .... 14 7.04 EXEMPTIONS FROM FLSA (OVERTIME COMPENSATION)....................................................... 14 7.05 OVERTIME COMPENSATION ......................................................................................................15 7.06 HOLIDAYS WORKED. .... ............ ..... .............. .......... .................................... ..... ................ ............. 15 7.07 LEAVE OR HOLIDAYS TAKEN AND OVERTIME .........................................................................15 7.08 TIME REPORTING..... .............................................................. ............ ....... .................. ........ ........ 16 8.00 BENEFITS....................................................... ........................ ............................................................ 16 8.01 MEDICAL AND LIFE INSURANCE................................................................................................16 8.02 RETIREMENT PLAN...... ................................................. ........ ........ ...... ...... .......................... ........ 17 8.03 WORKERS' COMPENSATION........ ...... .......................... .......................... ..................... ... ............ 17 8.04 SOCIAL SECURITY ...................................................................................................................... 17 8.05 UNEMPLOYMENT INSURANCE................................................................................................... 17 8.06 LEAVE TIME .................................................................................................................................17 8.07 CONTINUATION OF GROUP INSURANCE (COBRA).................................................................. 17 9.00 LEAVE TIME .......................................................................................................................................18 9.01 DEFINITIONS............................................................................................................................ .... 18 9.02 APPROVAL OF LEAVE.................................................................................................................18 9.03 VACATION LEAVE ......... ................ ............... ........................... ...................... .......................... ..... 18 Ii 9.04 SICK LEAVE. ...... ......... ......................... ........... ...... .............. ..... .......... ............... ............. ............... 19 9.05 FAMILY AND MEDICAL LEAVE.................................................................................................... 20 9. 06 HOLIDAyS............................................................................................................................ ........ 26 9.07 COMPENSATORY TIME. ........ ....... ......... ..... ..... ............... ........ ................ ........................ ............. 26 9. 08 MILITARY LEAVE.......................................................................................................................... 27 9.09 JURY ICIVIL LEAVE....................................................................................................................... 27 9.10 FUNERAL LEAVE .........................................................................................................................28 9.11 INJURY LEAVE ............................................................................................................................. 28 9.12 ADMINISTRATIVE LEAVE ............................................................................................................ 28 9.13 LEAVE OF ABSENCE WITHOUT PAy.......................................................................................... 29 9.14 ABANDONMENT OF POSITION ................................................................................................... 30 10.00 PROGRESSIVE DISCIPLINE .................... ........... ..... ........... ....... ........ ................................ ....... ....... 30 10.01 CORRECTIVE ACTION .............................................................................................................30 10.02 OPTIONS FOR CORRECTIVE ACTION .................................................................................... 30 11.00 SEPARATIONS................................................................................................................................. 31 11.01 TYPES OF SEPARATIONS .......................................................................................................31 11.02 RESIGNATION .......................................................................................................................... 31 11 .03 RETI REMENT......... ................................................................................................................... 31 11.04 . REDUCTION IN FORCE (LAyOFF)........................................................................................... 32 11.05 DISMISSAL WITH OR WITHOUT CAUSE .................................................................................32 11.06 DiSABILITy...... ................................. ...... ................ ........... .......... ..... ................................. ........ 32 11 . 07 DEATH....................................................................................................................................... 32 11.08 TERMINATION PAY .................................................................................................................. 32 12.00 HEALTH AND SAFETY..................................................................................................................... 32 12.01 SAFETY POLICY ....................................................................................................................... 32 12.03 EMPLOYEE SAFETY SUGGESTIONS...................................................................................... 33 12.04 ON-THE-JOB INJURIES.... ............................................. ................... ................. ............. ... ....... 33 12.05 DRUG-FREE WORKPLACE POLICY ........................................................................................ 35 13.00 USE OF COUNTY PROPERTY ......................................................................................................... 44 13.01 GENERAL POLiCy............ .......... ............................ ......................... ...... ....... ........ ....................44 13.02 USE OF TOOLS, EQUIPMENT, PROPERTY, AND VEHiCLES................................................. 44 13.03 VALID DRIVER'S LICENSE.......................................................................................................45 13.04 VEHICLE INSURANCE.............................................................................................................. 45 13.05 ACCIDENT REPORTING. ....... ........ ...................... .......... ....... ...... ........... ...... ........ ........... ..... ..... 45 13.06 USE OF BUILDINGS AND PREMISES ...................................................................................... 45 14.00 USE OF COUNTY COMPUTERS ...................................................................................................... 46 14.01 GENERAL.................................................................................................................................. 46 14.02 INTERNET ACCESS. ...................... ............. .......................... ...... ......... ......... .................... ........46 Hi 14.03 AUTHORIZATION FOR USE OF E-MAIL................................................................................... 46 14.04 RIGHT TO PRIVACY ................................................................................................................. 47 15.00 CELLULAR PHONE SERVICES .......................................................................................................47 15.01 AUTHORIZATION OF CONTRACTS ......................................................................................... 47 15.02 SERVICE OPTIONS ...........................................................................................................:...... 47 15.03 MONITORING AND PAYMENT ................................................................................................. 48 16.00 TRAVEL EXPENSES ........................................................................................................................48 16.01 PURPOSE................................................................................................................................ . 48 16.02 GENERAL PROCEDURES AND ACCOUNTING....................................................................... 48 16.03 MILEAGE................................................................................................................................... 49 16.04 LODGING.................................................................................................................................. 49 16.05 MEALS....................................................................................................................................... 49 16.06 OTHER TRANSPORTATION ......... ............... ....... ...... ................... .............. ........ ........ ............... 50 16.08 NON-REIMBURSABLE EXPENSES.......................................................................................... 50 17.00 POLICY ON AMERICANS WITH DISABILITIES ACT....................................................................... 50 17.01 POLICY OVERViEW.................................................................................................................. 50 17.02 DEFINITIONS ........ ....... ............... ............. .... ...................... ....... ............................... .... ............. 51 18.00 WORKPLACE VIOLENCE POLICY .................................................................................................. 51 18.01 POLICY OVERViEW.................................................................................................................. 51 18.02 PROHIBITED CONDUCT........................................................................................................... 51 18.03 REPORTING PROCEDURES.................................................................................................... 52 18.04 RISK REDUCTION MEASURES................................................................................................52 18.05 DANGEROUS/EMERGENCY SITUATIONS .............................................................................. 52 18.06 ENFORCEMENT...... ................................................................................................................. 53 19.00 SMOKING POLiCy........................................................................... ................................................. 53 19.01 PURPOSE........................................................................... ...................................................... 53 Iv 1.00 GENERAL POLICIES ",,-n'l' -- . ~ 1.01 AUTHORITY 1.01.01 These policies are established by the Commissioners' Court, the governing body of the County of Calhoun (County), and any deletions, amendments, revisions, or additions to the policies must be approved by that body. Oral or written interpretations or clarifications of the policies will only be issued by the Commissioners' Court. These policies completely replace and supersede any and all personnel policies previously adopted, individually or as a set of policies, by the Commissioners' Court. 1.01.02 1.02 SEVERABILITY The provisions of these policies are severable, and if any provision or part of the provision is held invalid, illegal, or unenforceable, this will not affect the validity of the remaining provisions or parts of provisions, which will remain in force and effect. 1.03 RESPONSIBILITY FOR IMPLEMENTATION OF PERSONNEL POLICIES The Commissioners' Court of the County, in coordination with County officials, is responsible for the formulation and administration of personnel policies and procedures. 1.04 PURPOSE These policies set forth guidelines governing employment in the County and inform employees of the benefits and obligations of employment with the County. These policies have been prepared to provide general information only. All employees are at will and, as such are free to resign at any time with or without reason. The County, likewise, retains the right to terminate employment at any time with or without reason or notice, regardless of the stated frequency for payment of wages or salary (hourly, bi-weekly, etc). No action to the contrary will be binding on the County unless placed in writing and formally approved by the Commissioners' Court. Nothing in these policies is intended to be nor should be construed as a guarantee that employment will be continued for any period of time. 1.05 APPLICABILITY OF PERSONNEL POLICIES 1.05.01 These personnel policies apply equally to all employees of the County unless a class of employees is specifically exempt by these policies or by written agreement with the County. 1.05.02 In cases where federal or state laws or regulations supersede local policy for specific groups of employees, such laws or regulations will substitute for these personnel policies only insofar as necessary for compliance. 1 1.06 DISSEMINATION OF PERSONNEL POLICIES L06.01 The Commissioners' Court maintains the official set of personnel policies with all revisions for reference by employees. Each employee will be given a complete set or access to a complete set upon employment. A copy of amendments, revisions or new policies will be provided to employees. In addition, each Department Head will maintain a complete set and copies of subsequent revisions. Notwithstanding anything to the contrary, if a question arises about a particular policy, the official set of policies maintained by the Commissioners' Court will control. 1.06.02 Every employee is required to sign an acknowledgment of receipt of these policies. Employees are required to read, or have read to them, this manual carefully and to adhere to the rules and regulations stated. 1.07 EQUAL EMPLOYMENT OPPORTUNITY 1.07_01 It is the policy of the County to prohibit discrimination against any person in job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, or any other aspect of personnel administration based on race, age, religion, color, disability, national origin, or gender. 1.07.02 1.07.03 1.07.04 The County will make reasonable accommodation for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training. The County prohibits retaliation or discrimination against any employee for reporting an unlawful or discriminatory employment practice, or for participating in an investigation of an allegation of discrimination. Employees with questions or concerns about discrimination in the workplace are encouraged to bring these issues to the attention of the supervisor or Human Resources Coordinator. Anyone found to be engaging in unlawful discrimination will be subject to disciplinary action, including termination of employment. The County does not discriminate on the basis of genetic information (Title II of the Genetic Information Nondiscrimination Act of 2008 - GINA) with respect to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. 1.08 HARASSMENT 1.08.01 The County prohibits any form of harassment in the work place. It is thi3 County's intent to comply with all federal and state legislation to include Tit/eVil of the Civil Rights Act of 1964, the Civil Rights Act of 1991, as amended, and guidelines issued by the Equal Employment Opportunity Commission (EEOC) concerning discrimination based on sex or gender. Other federal and state laws prohibit various forms of harassment to include harassment based on any protected class such as national origin, race, color, age, religion and disability. Harassment includes many forms of offensive behavior. Harassment is conduct focused on a person or group of persons including, physical or verbal abuse, and unwelcome activity of a sexual nature, retaliation, as well as any behavior or action which interferes with an individual's ability to perform assignments or which creates a hostile or intimidating environment. All employees are expected to comply with this policy; failure to do so will result in disciplinary action up to and including immediate termination. 2 1.08.02 1.08.03 1.08.04 1.08.05 1.08.06 1.08.07 The following, though not all-inclusive, is a list of various types of harassment: 1. Verbal Abuse - Any language that degrades or berates others, including, but not limited to, racial, religious, age, disability, nation\ll origin, color or sexual comments, jokes, sexual innuendoes, or threats of any kind. 2. Non-verbal Abuse - Distribution, display or discussion of any written or graphiC material that ridicules, denigrates, insults, belittles, or shows hostility or aversion toward an individual or group because of national origin, race, color, religion, age, gender, pregnancy, disability or marital status. 3. Physical Abuse - Includes inappropriate touching, hitting, slamming, throwing, kicking or threatening another person, including restraining by force or blocking the path of another. 4. Interference or Hostile Environment - Any behavior or action which interferes with an employee's ability to perfonn work assignments or which results in or creates a hostile or intimidating work environment. 5. Sexual Harassment - Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other physical or verbal conduct of a sexual nature when: a) Submission to or rejection of such conduct by an individual is made either explicitly or implicitly as a term or condition of an individual's employment. b) Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or c) Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. 6. Retaliation - Any adverse action or threat of adverse action taken or made because an individual has exercised or attempted to exercise any rights under state or federal employment laws or under the policies of the County. Any employee who feels they have been or are being sexually harassed should immediately inform the harasser that the conduct is unwelcome, must stop immediately and must not be repeated. If the harassment continues the employee should immediately notify the supervisor or Department Head. All complaints of sexual harassment shall be in writing. If, for any reason, the employee feels that reporting the harassment to the supervisor or Department Head may not be the best course of action, the report should be made to the Human Resources Coordinator, County Judge or another member of the Commissioners' Court. The failure to file a written report shall be strong evidence that no sexual harassment has occurred. All written reports of sexual harassment will be treated seriously. As much as possible, confidentiality will be maintained with respect to the sexual harassment complaint and only those who need to know about such complaint will be advised of its existence. No employee will be subject to any form of retaliation or discipline for reporting a valid sexual harassment complaint. The Department Head or official to whom a claim has been reported will be responsible for seeing that prompt action is taken to investigate the claim. Once the investigation is complete, the employee making the claim will be notified of any actions which are to be taken. Conduct or actions which arise out of a personal or social relationship and that are not intended to have a discriminatory employment effect will not be viewed as harassment. Reporting or failing to report claims in accordance with the procedures given in this policy will in no way limit other legal recourse an employee may have in regard to harassment charges. 3 1.09 PERSONS WITH DISABILITIES It is the policy of the County to make its employment application process, employee activities, working environment, employee benefits, employee training, and employee advancement process accessible to disabled persons and to make reasonable accommodations to a qualified individual with a disability who is an applicant or employee unless that accommodation will place an undue hardship on the County operations. 1.10 CHANGES TO THESE POLICIES AND EMPLOYEE SUGGESTIONS 1.10.01 These personnel policies will be amended or revised or new policies will be added, at any time, with or without notice, upon the approval of the Commissioners' Court. A copy of amendments, revisions or new policies will be provided to employees. 1.10.02 Employees are encouraged to make constructive suggestions for improvement in these policies. Any employee who wishes to suggest a personnel policy change shall submit suggestion(s) to the Department Head who may forward the information to the Commissioners' Court along with the reasons for requesting the change. Employees are responsible for maintaining current knowledge and understanding of all personnel policy changes and for requesting clarification or assistance when needed. 1.11 DEFINITIONS 1.11.01 Employee - For the purposes of these policies, "employee" includes regular full time, regular part time, and temporary individuals who are listed on the County's payroll. Employee does not include persons hired under consulting contracts, persons paid by a temporary employment selVice, or participants in governmental programs unless those participants are also on the County's payroll. 1.11.02 1.11.03 1.11.04 1.11.05 1.11.06 County of Calhoun - For the purposes of these policies, "County of Calhoun" or "County" means the County of Calhoun as authorized by the Texas Constitution. Operations include the Courthouse and other County buildings. Presiding Officer - For the purposes of these policies, "presiding officer" means the County Judge, the presiding officer of the Commissioners' Court. Official - For the purposes of these policies, "official" means an elected or appointed official of the County. Chain of Command - For the purposes of these policies, "chain of command" means the order in which individual employees are responsible to a supelVisor designated by the appropriate elected or appointed official. Department Head - For the purposes of these policies, "Department Head" means an elected or appointed official or person appointed by the Commissioners' Court to selVe as the head of a department of the County. 4 2.00 EMPLOYEE RESPONSIBILITIES _"'_-- IL;. " d~.' _u~- ~- 2.01 GENERAL The County is a public, tax-supported governmental entity. Its employees must adhere to high standards of public service that emphasize professionalism, courtesy, and avoidance of even the appearance of illegal or unethical conduct at all times. Employees are required to give a full day's work, to efficiently perform the work items assigned as their responsibility, and to do their part in maintaining good relationships with the public, supervisor, and other employees and officials. 2.02 PROFESSIONAL APPEARANCE Employees of the County are hired to provide services to its citizens and to perform specific tasks in a professional manner. As representatives of the County, employees are required to set and meet high standards both in performing quality work and in presenting a professional personal image to the public. Employees will maintain standards of personal grooming as dictated by position and/or Department Head. 2.03 TIMELINESS AND ATTENDANCE 2.03.01 Employees are to be punctual in reporting for work, keeping appointments, and meeting schedules for completion of work. An employee who expects to be late for or absent from work must report the expected tardiness or absence to the Department Head. 2.03.02 Failure to report within the required period set by the Department Head may be considered justification for disallowing paid leave for an absence. Unless otherwise approved by the Department Head, employees are expected to call on each day of absence. Where the nature of the absence necessitates an extended period of time off, longer reporting intervals will be approved by the Department Head. Frequent tardiness or unexcused absence is not permissible and is grounds for disciplinary action up to and including termination. (See Section 9.01.02) 2.04 OUTSIDE ACTIVITIES 2.04.01 An employee of the County shall not engage in any activity or other employment which will adversely affect the ability to effectively carry out the duties and responsibilities of the job as detennined by the Department Head or Elected Official. 2.04.02 If a County employee is injured on the job while in the course of employment outside employment with the County, the employee may not file a workers' compensation claim against the County for benefits related to the injury. An employee accepting other employment while still being employed by the County shall notify the supervisor before beginning such work. 2.04.03 5 2.05 GIFTS AND GRATUITIES A County employee will not solicit or accept any gift (including a free service) that might tend to influence official actions or impair independence of judgment in performance of duties for the County. County employees may not engage in any activity, practice or conduct which conflicts with, or appears to conflict with, the interest of the County. 2.06 CHAIN OF COMMAND AND COMMUNICATIONS Individual County employees are responsible to the Department Head or supervisor designated by the Department Head. Directions regarding work to be done, expected results, and the adequacy of work performance follow the chain of command. 2.07 TELEPHONE USE 2.07.01 Employees are encouraged to obtain and use telephone credit cards, call collect or charge to the home telephone number for personal long distance calls. 2.07.02 All personal long distance charges made on County telephones shall be reimbursed within thirty (30) days of receipt of the telephone bill. 2.07.03 Violations of this policy will subject employees to discipline up to and including discharge. 2.07.04 All personal calls must be kept to a minimum. Excessive personal calls during business hours will subject the employee to discipline up to and including discharge. 2,08 INDEBTEDNESS TO THE COUNTY The County will not issue a paycheck to a County employee if the employee is indebted to the County. Employees are required to acknowledge in writing their acceptance of this policy during their orientation process. 2.09 POLITICAL ACTIVITY 2.09.01 Employees of the County shall not: 1. Use official authority or influence to interfere with or affect the result of any election or nomination of office; or 2. Directly or indirectly coerce, attempt to coerce, command or advise a state or local official or employee to pay, lend or contribute anything of value to a party committee, organization agency or person for a political reason; or 3. Directly or indirectly involve the County in any partisan politics; or 4. Use any equipment, property or material owned by the County for political activity or engage in political activity while on duty for the County; or 5. Allow posting of any political signage on County property. 2.09.02 It is the policy of the County to foster governmental efficiency and to ensure that employees can perform their jobs without being pressured to support specific County or other political candidates. 2.09.03 County employees are encouraged to vote and, if desired, enter and be active in politics. 6 3.00 EMPLOYMENT PRACTICES .:l -"- 3.01 RESPONSIBLE AGENT FOR APPOINTMENT The official or Department Head for each department is responsible for the selection and length of tenure of employees within their overall comprehensive budget. 3.02 METHODS OF RECRUITMENT AND SELECTION In coordination with the Human Resources Coordinator the Department Head will determine the method to be used in filling each vacancy which may include: 1. promotion from within; 2. lateral transfer from within; or 3. public announcement or competitive consideration of externai and internal applicants for employment. The Human Resources Coordinator will certify budgeted positions are available for recruitment prior to processing all notices of job opportunities. 3.03 QUALIFICATIONS It shall be the responsibility of each Department Head to establish the minimum required knowledge, skills and abilities for each staff position, and the acceptable levels of experience and training for each. 3.04 AGE REQUIREMENTS Age limitations will be applied only as required by a specific state or federal law applicable to the County. 3.05 EMPLOYMENT OF RELATIVES (NEPOTISM) 3.05.01 Nepotism is the showing of favoritism toward a relative. The practice of nepotism in hiring personnel is prohibited by state law (Texas Government Code, chapter 573). 3.05.02 No person shall be hired who is related within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) to the official. 7 I GREAT GRANDFATHER I GREAT GRANDDAUGHTER GREAT GRANDSON I I I I S , GRANDMOTHER , GRANDFATHER E I c ".......................... 0 , , .r._......._...~. , FATHER i MOTHER . " GREAT .............-.."..-.-... ..:10...._......._......... i , ORAND- .........................-.., ~.. 0 " MOTHER . :&:AUNT SISTER OFFICIAL .h._......~.. .... :BROTHE~ ~ . . E ......._..h..._......_.. ! .....h_.'.....h......... E SON I DAUGHTER ........................ ...... .......-.......- , GRANDDAUGHTER , GRANDSON I I I , i , NIECE i NEPHEW , UNCLE I i , , FIOURE 1 - CONSANGUINITY KINSHIP CHART GRANDMOTHER ! GRANDFATHER , . 0 . 0 1 " FATHER , MOTHER ..... .......... 0 .., t.- ml" 0 SISTER ............. OPFICIAL'S SPOUSE ..- BROTHER . . . . ......... ~... .........-.... , ............... ~... ___.J:.. SON OAUOHTER ORANDDAUOHTl!R , ClRANDSON FIOURE ~ - AFFINfTV KINSHIP CHART Spouses of relatives within the first or second degree of consanguinity (i.e., son-in-law, mother-in-law, brother-in-law, sister-in-law, etc.) are also included in the prohibition. 3.06 TESTING 3.06.01 Department heads will determine tests administered for employment or promotion. Tests will be specifically job-related ("piece-of-the~job") tests (e.g., operating equipment, word processing, operating a computer, lifting something heavy required in the job, tabulating columns of numbers, or writing samples). Reasonable accommodations will be made to applicants with a disability, if a request for such accommodation is made by the applicant in advance of a test. 3.06.02 Please refer to the County's Drug and Alcohol Use and Testing Policies Program (Section 12.05) document for detailed information about required testing for post-offer employment, post accident or if reasonable suspicion exists that an employee is using or abusing illegal drugs or alcohol. 3.07 PHYSICAL STANDARDS 3.01.01 All full and part time employees are required to pass a physical examination as a condition of employment. Any offer of employment is conditional until the final results are received and it has been determined the employee will meet the essential functions of the position with or without reasonable accommodation. 8 3.07.02 3.07.03 3.07.04 The physical examination and related blood work, except drug and/or alcohol testing, shall be given by the designated facility. Drug andlor alcohol testing shall be administered by the County's designated third party. These charges will be paid for by the County. If a referral is made by the designated facility or a doctor, it shall be the decision and personal expense of the County employee as to any follow-up procedures. Charges for follow-up services may be submitted, if applicable, to the County's group insurance carrier. 3.08 VERIFICATION OF ELIGIBILITY TO WORK In order to comply with the Immigration Reform and Control Act of 1986, each new employee is required to complete and sign a Department of Homeland Security Employment Eligibility Verification Form (1-9) no later than the close of business on the third day of work and to provide proof of identity and employment eligibility. 3.09 DRIVING RECORD Every County employee who is required to drive a County vehicle on County business must maintain a safe driving record. For this reason, the County shall check a prospective employee's driving record in a position which requires operating a County vehicle, and may recheck an employee's driving record as needed after employment in such a capacity. 3.10 DISQUALIFICATION An employee may be disqualified for employment by the County if: 1. Minimum qualifications for performance of the duties of the position involved were not met; 2. A false statement was knowingly made on the application form; 3. Fraud was committed during the selection process; 4. Not legally permitted to hold the position; 5. Money, service, or any other thing of value to secure an advantage in the selection process was offered or attempted to be offered; 6. The essential functions of the position, with or without reasonable accommodation, are unable to be performed; or 7. Original legal document(s) that establish identity and employment eligibility were not produced within three (3) days of employment. 3.11.01 3.11 ORIENTATION AND TRAINING 3.11.02 Before an individual begins performing actual duties, the employee will be given a brief orientation on County policies by the Human Resources Coordinator or designated representative. The purpose of the session is to enable a new employee to understand the job better and to understand the relationship of the job to the overall operation of the County. During the orientation, employees are to complete necessary paperwork and given a copy or access to the Calhoun County Personnel Policies and must sign a statement of acknowledgment of receipt and understanding of the County "at will" policy. Employees will receive on-the-job training as needed under the supervision and direction of the Department Head. 9 4.00 TYPES OF EMPLOYMENT ."""'-.4>l"'~~.!'!..~",,".<lb.do..4l:. ~'*'l I ...... ~~ 4.01 CA TEGORIES 4.01.01 A full time employee shall be any employee in a position which has a normal work schedule of at least forty (40) hours per week. 4.01.02 A part time employee shall be any employee in a position which has a normal work schedule of less than forty (40) hours per week. 4.01.03 A temporary employee shall be any employee who is hired into a position which usually does not exceed six (6) months or until a specific project is completed. Temporary employees may be either full time or part time. 4.01.04 A regular employee shall be any employee hired into a position which is not considered to be temporary. 4.02 RE-EMPLOYMENT Employees who retire with the County are not eligible for employment with the County for sixty (60) days of retirement. There shall be no prior agreements or collusion between the County, any Department Head andlor supervisor and an employee to rehire the employee after retirement. 4.03 AT WILL EMPLOYMENT All employees, regardless of category, are at will, and employees may be terminated without cause at any time. 4.04 BENEFITS Part time and temporary employees mayor may not accrue benefits. Detailed information is found in the sections of the manual under the main headings, Benefits (Section 8.00) and Leave Time (Section 9.00). 4.05 ESSENTIAL/NON ESSENTIAL PERSONNEL 5T A TUS 4.05.01 Each position with the County has been determined essential or non-essential during emergency situations declared by the Commissioners' Court. Employees determined essential are notified of their status during orientation. These employees are required to report for duty or to be available for duty during an emergency situation. 4.05.02 Failure to report for duty or to be available for duty during an emergency situation as determined by the Commissioners' Court may result in disciplinary action up to and including termination. 10 5.00 PERSONNEL FILE -~~-tl/OL--,,-~ .0.......""""" - 5.01 GENERAL 5.01.01 The official personnel records of the County are maintained by the Human Resources Coordinator. The Department Head or official may appoint a custodian of records to maintain a department personnel record for their individual employees. 5.01.02 5.01.03 5.01.04 5.01.05 Some information in an employee's personnel file is public information and must be disclosed upon request unless specific items are excepted from disclosure by law. No information from any record placed in an employee's file will be communicated to any person or organization except by the Department Head or an employee authorized to do so by the Department Head. Each employee will choose whether the County discloses the employee's home address and telephone number to the public on request. If a new employee does not request confidentiality within the first fourteen (14) days of employment or when a new Elected Official takes office, the home address and telephone number on file are considered public information, except law enforcement personnel information. However, employees may change their election for disclosure or confidentiality at any time. A form for designating this information as confidential or public is available from the Human Resources Coordinator. An employee, or representative designated in writing, may examine the employee's personnel fHe upon request during normal working hours at the Human Resources Coordinator's office. Examination of personnel files during normal working hours requires the approval of the Department Head. Employees are expected to inform the Human Resources Coordinator of any changes in or corrections to information recorded in the individual personnel files such as home address, telephone number, person to be notified in case of emergency, or other pertinent information. 5.02 MEDICAL RECORDS Employee personnel files do not contain information regarding an employee's medical record(s), nor does it contain any information relating to drug and alcohol testing. 6.00 EMPLOYEE COMPENSA TlON AND ADVANCEMENT ',_4 6.01 PAY ;_ )lo."'-"f",u... r.. an. J. ~ I:l. 11>..1_ T 1 Pay for County employees is set each year by the Commissioners' Court in the adopted operational budget. Rules governing pay increases also are established by the Commissioners' Court. 11 6.02 PAYDAYS The pay period for the County is biweekly. Checks are issued every two (2) weeks on Friday. If the pay day falls on a holiday, checks will be issued on the last working day preceding the holiday. 6.03 CHECK DELIVERY 6.03.01 Payroll checks and direct deposit pay stubs are distributed by the County Treasurer. Payroll checks and direct deposit stubs may be picked up in this office by the employee, authorized representative or Department Head; or hand delivered to the Department Head or designee. 6.03.02 6.03.03 No salary advances or loans against future salary will be made to any employee for any reason. A paycheck will not be generated for any pay period in which an employee has not submitted a time record as required in Section 7.08 of this personnel manual. An employee must bring any discrepancy in a paycheck (such as overpayment, underpayment, or incorrect payroll deductions) to the attention of the County Treasurer's office. 6.04.01 6.04 PAYROLL DEDUCTIONS 6.04.02 6.04.03 Deductions will be made from each employee's pay, if applicable, for the following: 1. Federal social security; 2. Federal income taxes; 3. Court ordered deductions (example: child support, garnishments); 4. Retirement contributions; and 5. Any other deductions required andlor allowed by law; In addition, in accordance with policies and general procedures approved by the Commissioners' Court, deductions from an employee's pay may be authorized in writing by the employee for: 1. Group health/medical, life, or dental premiums; 2. Deferred compensation; 3 Optional insurance coverage; 4. Section 125/Cafeteria Plan; and 5. Such other deductions as may be allowed by and authorized by the Commissioners' Court. If there is a change in the employee's family status, address, or other factor affecting payroll withholding, the employee is responsible for obtaining, completing, and returning to the Human Resources Coordinator's office the appropriate forms for communicating these changes. 6.05 PROMOTIONS 6.05.01 A promotion is a change in the duty assignment of an employee which results in advancement to a higher position requiring higher qualifications and involving greater responsibility. 6.05.02 Promotions are recommended by the Department Head within the staffing pattern and budget limits approved by the Commissioners' Court. Employees who are qualified and able to perform 12 the essential functions of the position, with or without reasonable accommodation, may be eligible for consideration for a promotion, if and when a vacancy occurs. 6.06 LA TERAL TRANSFERS Lateral transfers may be made within the same department or among departments, if a vacant position is available and the employee is qualified and able to perform the essential functions of the position, with or without reasonable accommodation. Lateral transfers among departments are made through the position opportunity posting system (Section 3.02). 6.07 DEMOTIONS A demotion is a change in duty assignment of an employee to a lower job title which may result in a pay reduction. Demotions may be made at the' employee's request to occupy a less responsible position, as a reasonable accommodation for an employee with a disability, as a disciplinary measure because of unsatisfactory performance in a higher position, or as a result of a reduction in force. 6.08 APPROVING AUTHORITY The Commissioners' Court is the approving authority for all payrolls and for any pay increases, decreases, or payroll transfers granted under the terms of these policies and the annual budget. 7.00 WORK SCHEDULE AND TIME REPORTING - 7.01.01 7.01 WORKWEEK AND WORK HOURS .7.01.02 7.01.03 7.01.04 7.01.05 The official work period for most County employees is a seven (7) day period beginning at 12:00 midnight on Saturday and ending at 11 :59 p.m. on the following Friday. Normal working hours will be determined by the Department Head. However, normal working hours may be altered by special events such as noon and/or evening meetings, conferences, holidays, etc. Some County law enforcement personnel work a twenty-eight (28) day work period. Employees scheduled to a twenty-eight (28) day work period are notified by the Department Head. Earned leave and pay may be calculated on this cycle. Employees are expected to report punctually for duty at the beginning of each assigned workday and to work the full work period established. The Commissioners' Court determines the number of hours worked by an employee for the compensation to be received subject to laws governing pay and working hours and to the provisions of the budget. The County complies with the Patient Protection and Affordable Care Act, H.R. 3590 and will provide a reasonable break time for nursing mothers. Employees seeking this consideration should present their request to their Department Head. The Department Head will coordinate 13 with the Human Resources Coordinator to ensure all provisions of the law and amendments to the FLSA are met. 7.02.01 7.02 SCHEDULE ADJUSTMENTS 7.02.02 Adjustments to the normal hours of operation may be made by the Elected Official or Commissioners' Court in order to better serve the public. Offices may remain open during the noon hour, and lunch periods for some employees may be staggered according to specified requirements. 7.03.01 7.03 OVERTIME WORKED 7.03.02 7.03.03 The policy of the County is to keep overtime to a minimum. However, employees may be required to provide services in addition to normal hours or on weekends or holidays. Overtime is defined as hours worked in excess of the allowable number of hours under the Fair Labor Standards Act (FLSA): (forty (40) hours per seven (7) day workweek or 171 hours for employees on a twenty-eight (28) day work period schedule). Under the FLSA; overtime applies only to employees who are not exempt from the Act's overtime provisions. For employees with positions which are covered by the overtime provisions of the FLSA (non- exempt), overtime begins to accrue with the 41st hour worked during the seven (7) day workweek or 172"d worked hour during the twenty-eight (28) day work period. All overtime for services by employees covered under FLSA must be authorized in advance by the employee's Department Head. Project overtime for purposes of a grant, is defined as the time an employee works on the project in excess of the allowable number of hours under the FLSA (forty (40) hours per seven (7) day workweek or 171 hours for employees on a twenty-eight (28) day work period schedule). If allowable by the grant, paid leave (i.e., sick leave, vacation, hOliday and/or compensatory time) shall be considered regular duty. The project overtime rate shall be one and one half (1.5) times the employee's regular hourly rate of pay. Fringe benefits shall also apply. Exempt employees may also be entitled to overtime pay if allowed by the grant. This policy will not waive the exempt status of these employees in the normal scope of business. 7.04 EXEMPTIONS FROM FLSA (OVERTIME COMPENSATION) 7.04.01 Elected officials and any positions determined by law and authorized by Commissioners' Court, are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and are expected to render necessary and reasonable overtime services with no additional compensation. The salaries of these positions are established with this assumption in mind. 7.04.02 Exempt employees do not earn overtime, except in cases of emergencies or disaster as declared and reimbursed by Federal, State or County government and/or reimbursed by a grant. When a state of emergency or disaster is declared or overtime is authorized by grant funds, exempt employees may earn overtime for services rendered for the County related to the declared emergency or grant or in other circumstances when authorized by the Commissioners' 14 Court and will be compensated in the same manner as a non-exempt employees. This policy will not waive the exempt status of these employees in the nonnal scope of business. 1.05 OVERTIME COMPENSATION 1.05.01 Non-exempt employees are compensated for overtime worked by being given (in order of use) equal time off within the same work period but before forty (40) hours are worked in the seven (7) day workweek or twenty-eight (28) day work period as described in Section 7.01: 1. Compensatory time off at one and one-half (1%) times the number of hours worked up to a maximum number of hours which may be accrued (240 compensatory hours for employees scheduled on a forty (40) hour work week or 480 compensatory hours for employees scheduled on a twenty-eight (28) day work period); or 2. If specifically authorized by the Department Head and authorized by the Commissioners' Court, payment at the rate of one and one-half (1%) times the employee's regular hourly rate; or 3. Compensatory time in excess of these limits will be paid at the employee's regular, straight- time rate of pay during the next pay period as authorized by the Commissioners' Court. 1.05.02 The County discourages time and one-half (1%) payment for overtime, which may only be authorized by Commissioners' Court if adequate funds are available in the budget. In addition, the County discourages the accumulation of compensatory time off for non-exempt employees at one and one-half (1%) times the number of hours worked because of the contingent liability this creates for the County. The preferable method for overtime compensation is to schedule equal time off for the affected employee during the same work period in which the overtime was worked. 1.06 HOLIDAYS WORKED 1.06.01 The County's basic policy is that each regular full time employee receives a specified number of paid holidays per year, as set forth in these policies. In most instances, if a regular full time employee is required to work on a scheduled holiday, eight (8) hours off will be given preferably within the same workweek or work period. 1.01 LEAVE OR HOLIDAYS TAKEN AND OVERTIME 1.01.01 If a full time employee who is subject to the overtime provisions of FLSA is required to work extra hours during a workweek in which he or she has used sick or vacation leave, compensatory or holiday time, the leave time will not be counted towards the calculation of hours worked for overtime purposes, the leave or time should be flexed in accordance with Section 1.05.01. 1.01.02 For hours worked, as defined in the previous paragraph, over forty (40) hours during the seven (7) day workweek or 171 for twenty-eight (28) day work periods, the employee will be compensated in the order stated in Section 7.05.01. 15 7.08 TIME REPORTING 7.08.01 All Non-Exempt, Exempt, and Appointed Employees are required to keep track of their time, including but not limited to daily records, vacation, and sick days. Forms and a system for this purpose are provided by the County. Failure to turn in time sheets by any full time employee will result in non-payment of any vacation left in the employee's bank upon tennination. In this case, an employee can only be guaranteed to be paid the vacation time that has accrued since the last anniversary date. 7.08.02 7.08.03 7.08.04 f,..LA......;O<-.............. Time records must be completed, verified and approved by the employee and supervisor. Time worked must be recorded each day in order to maintain an accurate and comprehensive record of the actual time worked. All time records must be submitted to the County Treasurer's office no later than 10:00 a.m. on the 5th working day following the end of the previous month. If necessary. due to holidays, time records may need to be submitted prior to this date. Notification to employees will identify the date time records must be submitted. Time records are governmental documents and as such require accurate and truthful information and are subject to Texas Penal Code 37.10. The paycheck for each pay periOd will not be generated if a time record completed by the employee and authorized by the official or Department Head is not submitted to the County Treasurer's office the first working day following the end of the pay period. A paycheck for this pay period will be generated during the next scheduled pay period after the time record is received. 8.00 BENEFITS 1:.,.... 8.01.01 8.01 MEDICAL AND LIFE INSURANCE 8.01.02 8.01.03 8.01.04 8.01.05 In accordance with the general procedures approved by the Commissioners' Court regular full time employees who work a minimum of forty (40) hours per week are eligible for group medical and life insurance. A waiting period of sixty (60) days shall be in effect for all employees and officials of the County. Those employees working forty (40) hours per week but who are supplementary paid by the County and are eligible for their group insurance plans are not eligible for coverage under the County's group plan. Premiums for the employee may be paid by the County. An eligible employee may add dependent coverage and such dependent coverage premium expense will be paid by the employee. The employee portion of dependent coverage will be paid through payroll deduction. Upon employment, each employee who is eligible for insurance coverage is given detailed information about the County's insurance programs. See the section on Continuation of Insurance (Section 8.09) for information on continued coverage after certain status changes. A full time employee who is covered under the County's group insurance shall be eligible for continued group insurance coverage only upon retirement from the County for period of (18) months. Premiums for coverage must be paid by the retiree. 16 8.01.06 A full time employee that retires and is eligible for Medicare may opt to participate in a supplemental plan. Premiums for coverage must be paid for by the retiree. 8.02.01 8.02 RETIREMENT PLAN 8.02.02 8.02.03 8.02.04 In accordance with the general procedures approved by the Commissioners' Court of the County, all regular employees must become members of the Texas County and District Retirement System (TCDRS), based on criteria set forth by TCDRS. Contributions are made through a payroll deduction of an employee's gross salary based on the annually determined rate authorized by the Commissioners' Court. Contributions are deducted before income taxes are withheld, under Section 414 of the Internal Revenue Code. All contributions earn interest each year, based upon the balance as of January 1 of each year. The County makes a similar contribution on your behalf at the rate determined by the Commissioners' Court each year. All contributions made by the employee or the County to the TCDRS are subject to the rules and regulations adopted by the TCDRS. Additional and specific information is available in the TCDRS Information Handbook. Copies are available in the Human Resources Coordinator's office. 8.03 WORKERS' COMPENSATION Employees of the County are covered by the workers' compensation insurance program and the County pays the premium. Detailed information about workers' compensation benefits is found in the section on Health and Safety (Section 12.00). 8.04 SOCIAL SECURITY All employees of the County are covered by social security. The County contributes to the social security system requirements on behalf of each employee. 8.05 UNEMPLOYMENT INSURANCE All employees of the County are covered under the Texas unemployment compensation insurance program, and the County pays for this benefit. This program provides payments for unemployed workers in certain circumstances. 8.06 LEAVE TIME Regular full time County employees are eligible for holidays, vacation leave, sick leave, and other types of leave time under certain circumstances. Detailed information about leave and other types of leave time is found in the sections of this manual under the main headings Leave Time (Section 9.00). 8.07 CONTINUATION OF GROUP INSURANCE (COBRA) 17 8.01_01 The federal Consolidated Omnibus Reconciliation Act of 1985 (COBRA) provides individuals with the option of continuing group health and dental insurance coverage for both the employee and covered dependents, under specified conditions and at the individual's full expense, at such times the insurance would othelWise terminate (termination, death, divorce, age, etc.). A separate notice will be sent to you/your spouse and/or dependent(s) regarding the continuation of these benefits. 9.00 LEAVE TIME l..li . -..... 9.01.01 9.01 DEFINITIONS 9.01.02 Leave Time - Leave time is time during normal working hours in which an employee does not engage in the performance of job duties. Leave time may be either paid or unpaid. Unauthorized Absence - An unauthorized absence is one in which the employee is absent from regular duty without permission of the Department Head. Employees are not paid for unauthorized absences and such absences are cause for disciplinary action up to and including termination. (See Section 2.03.02) 9.02 APPROVAL OF LEAVE 9.02.01 All leave taken by County employees must be approved by the employee's Department Head. All leave taken will be documented on the employee's time record. 9.02.02 The Department Head is responsible for determining that leave has been accrued and is available for use in the amounts requested by an employee. In addition, the Department Head is responsible for ensuring that all vacation, compensatory, sick leave or other available leave usage is recorded on the time record sent to the County Treasurer's office, for payroll purposes. 9.03 VACATION LEAVE 9.03.01 All regular full time employees are eligible to accrue paid vacation leave. Employees are encouraged to take regular vacations annually. 9.03.02 9.03.03 Vacation leave begins to accrue on the first day of employment and is issued on the anniversary date of the employee. Employees are eligible for vacation leave benefits after one year of continuous service. Each regular full time employee will accrue vacation leave according to the following schedule: Years of Service Monthly Accrual Annual Accrual Hire date through 10 years 6.67 80 hours 18 9.03.04 9.03.05 9.03.06 9.03.07 9.03.09 9.03.10 Upon completion of the 10'h year an employee accrues vacation at a higher rate. An employee can begin using the additional time on their anniversary date of the 11 th year. 10.00 120 hours Temporary and part time employees do not earn vacation leave. Vacation leave shall not accrue during the time an employee is on FMLA leave, unpaid personal leave or while unable to work due to an on-the-job injury or illness. If a holiday occurs while an employee is on vacation leave. the employee shall use the official holiday instead of said leave. An employee may not accumulate and carry fOlWard from year to year accrued vacation leave. Any unused leave balance on the employees' anniversary date, are forfeited without compensation, unless extreme circumstances occurred and with the Commissioners' Court approval. Employees are encouraged to schedule vacations and request leave well in advance, and vacation schedules must accommodate the County's work schedule. Provided departmental workloads will permit, employees should be allowed to select desired vacation periods. If the desired leave schedules conflict with County requirements, the County's requirements are given first consideration. No advance of unearned vacation leave will be made for any reason. When an employee leaves the service of the County and after completion of a minimum of one year's employment, he or she will be paid for accrued but unused vacation leave up to a maximum of one year's accrual. The rate of pay will be determined by the salary rate in effect at the time of separation. 9.04.01 9.04 SICK LEAVE 9.04.02 9.04.03 A regular full time employee with accrued sick leave may use it if the employee is absent from work due to: 1. Personal illness or physical or mental incapacity; or 2. Medical, dental, or optical examinations or treatments; or 3. illness of an employee's family member who resides in the household or for whom the employee has legal guardianship. For purposes under this policy, immediate family shall be defined as: . Spouse of Employee . Children of employee and spouse . The guardianship of a person or persons by employee Sick leave is accrued on a monthly basis and is credited to an employee's account. Each regular full time employee will accrue sick leave at the rate of 8.0 monthly. Temporary and part time employees do not earn sick leave. An employee who is on FMLA unpaid leave, unpaid personal leave or unable to work due to an on-the-job injury or illness shall not accumulate sick leave during that period. 19 9.04.04 9.04.05 9.04.06 9.04.07 9.04.08 9.04.09 9.04.10 9.04.11 Employees are eligible for sick leave benefits after ninety (90) days of continuous service and thereafter as the hours have been credited to the employee's balance monthly. Approval of sick leave for non-emergency medical, dental, or optical appointments must be secured at least one (1) day in advance. Employees must call the Department Head on each subsequent day he or she will be out on sick leave unless other arrangements are made. Failure to provide the required notice may result in the employee's being placed on leave- without-pay status and could result in disciplinary action against the employee. Employees are expected to return to work as soon as they no longer need to take sick leave. The Department Head may request an employee to furnish, and the employee must provide upon request, written verification by a physician of the illness (verification must be acceptable to the Department Head) supporting the request for sick leave benefits. Sick leave not used by regular employees during the year in which it accrues accumulates and is available for use in succeeding years up to a maximum allowable accumulation of 384 hours. An employee who has exhausted accrued sick leave benefits may request to use accumulated vacation or other accrued paid leave or may request leave of absence without pay. No advance of unearned sick leave benefits will be made for any reason. When a holiday occurs while an employee is on a paid sick leave. the employee shall use the official holiday instead of said paid leave. Unused sick leave is canceled upon termination of employment, without compensation to the employee. 9.05 FAMILY AND MEDICAL LEAVE 9.05.01 GENERAL PROVISIONS 9.05.02 Under this policy, the County will grant up to twelve (12) weeks (or up to twenty-six (26) weeks of military caregiver leave to care for a covered service member with a serious injury or illness) during a twelve (12) month period to eligible employees. The leave may be paid, unpaid or a combination of paid and unpaid leave, depending on the circumstances of the leave and as specified in this pOlicy. To qualify to take family or medical leave under this policy, the employee must meet all of the following conditions: The employee must have worked for the County for twelve (12) months or fifty-two (52) weeks. The twelve (12) months or 52 weeks need not have been consecutive. Separate periods of employment will be counted, provided that the break in service does not exceed seven (7) years. Separate periods of employment will be counted if the break in service exceeds seven years due to National Guard or Reserve military service obligations or when there is a written agreement, including a collective bargaining agreement, stating the County's intention to rehire the employee after the service break. For eligibility purposes, an employee will be considered to have been employed for an entire week even if the employee was on the payroll for only part of a week or if the employee is on leave during the week. The employee must have worked at least 1,250 hours during the twelve (12) month periOd immediately before the date when the leave is requested to commence. The principles 20 established under the Fair Labor Standards Act (FLSA) determine the number of hours worked by an employee. The FLSA does not include time spent on paid or unpaid leave as hours worked. Consequently, these hours of leave should not be counted in determining the 1,250 hours eligibility test for an employee under FMLA. The employee must work in a worksite where fifty (50) or more employees are employed by the County within seventy-five (75) miles of that office or worksite. The distance is to be calculated by using available transportation by the most direct route. 9.05.03 TYPE OF LEAVE COVERED To qualify as FMLA leave under this policy, the employee must be taking leave for one of the reasons listed below; 1. The birth of a child and in order to care for that child. 2. The placement of a child for adoption or foster care and to care for the newly placed child. 3. To care for a spouse, child or parent with a serious health condition (described below). 4. The serious health condition (described below) of the employee. An employee may take leave because of a serious health condition that makes the employee unable to perform the functions of the employee's position. A serious health condition is defined as a condition that requires inpatient care at a hospital, hospice or residential medical care facility, including any period of incapacity or any subsequent treatment in connection with such inpatient care or a condition that requires continuing care by a licensed health care provider. This policy covers illnesses of a serious and long-term nature, resulting in recurring or lengthy absences. Generally, a chronic or long-term health condition that would result in a period of three consecutive days of incapacity with the first visit to the health care provider within seven (7) days of the onset of the incapacity and a second visit within thirty (30) days of the incapacity would be considered a serious health condition. For chronic conditions requiring periodic health care visits for treatment, such visits must take place at least twice a year. Employees with questions about this FMLA policy or the County's sick leave policy should consult with the Human Resources Coordinator. If an employee takes paid sick leave for a condition that progresses into a serious health conaition and the employee requests unpaid leave as provided under this policy, the County may designate all or some portion of related leave taken as leave under this policy, to the extent that the earlier leave meets the necessary qualifications. 5. Qualifying exigency leave for families of members of the National Guard and Reserves when the covered military member is on active duty or called to active duty in support of a contingency operation. An employee whose spouse, son, daughter or parent either has been notified of an impending call or order to active military duty or who is already on active duty may take up to twelve (12) weeks of leave for reasons related to or affected by the family member's call-up or service. 21 The qualifying exigency must be one of the following: 1) short-notice deployment, 2) military events and activities, 3) child care and school activities, 4) financial and legal arrangements, 5) counseling, 6) rest and recuperation, 7) post-deployment activities and 8) additional activities that arise out of active duty, provided that the County and employee agree, including agreement on timing and duration of the leave. The leave may commence as soon as the individual receives the call-up notice. (Son or daughter for this type of FMLA leave is defined the same as for child for other types of FMLA leave except that the person does not have to be a minor.) This type of leave would be counted toward the employee's 12-week maximum of FMLA leave in a twelve (12) month period. 6. Military caregiver leave (also known as covered service member leave) to care for an ill or injured service member. This leave may extend to up to twenty-six (26) weeks in a single twelve (12) month period for an employee to care for a spouse, son, daughter, parent or next of kin covered service member with a serious illness or injury incurred in the line of duty on active duty. Next of kin is defined as the closest blood relative of the injured or recovering service member. 9.05.04 AMOUNT OF LEAVE An eligible employee can take up to twelve (12) weeks for the FMLA circumstances (1) through (5) above under this policy during any twelve (12) month period. The County will measure the twelve (12) month period as a rolling twelve (12) month period measured backward from the date an employee uses any leave under this policy. Each time an employee takes leave, the County will compute the amount of leave the employee has taken under this policy in the last twelve (12) months and subtract it from the twelve (12) weeks of available leave, and the balance remaining is the amount the employee is entitled to take at that time. An eligible employee can take up to twenty-six (26) weeks for the FMLA circumstance (6) above (military caregiver leave) during a single twelve (12) month period. For this military caregiver leave, the County will measure the twelve (12) month period as a rolling twelve (12) month period measured forward. FMLA leave already taken for other FMLA circumstances will be deducted from the total of twenty-six (26) weeks available. If a husband and wife both work for the County and each wishes to take leave for the birth of a child, adoption or placement of a child in foster care, or to care for a parent (but not a parent "in- law") with a serious health condition, the husband and wife may only take a combined total of twelve (12) weeks of leave. If a husband and wife both work for the County and each wishes to take leave to care for a covered injured or ill service member, the husband and wife may only take a combined total of twenty-six (26) weeks of leave. 9.05.05 EMPLOYEE STATUS AND BENEFITS DURING LEAVE While an employee is on leave, the County will continue the employee's health benefits during the leave period at the same level and under the same conditions as if the employee had continued to work. If the employee chooses not to return to work for reasons other than a continued serious health condition of the employee or the employee's family member or a circumstance beyond the employee's control, the County will require the employee to reimburse the County the amount it paid for the employee's health insurance premium during the leave period. 22 Under current County policy, if the employee pays a portion of the health care premium. While on paid leave, the County will continue to make payroll deductions to collect the employee's share of the premium. While on unpaid leave, the employee must continue to make this payment, either in person or by mail. The payment must be received by the County Treasurer by the 10th day of each month. If the payment is more than thirty (30) days late, the employee's health care coverage may be dropped for the duration of the leave. The County will provide fifteen (15) days' notification prior to the employee's loss of coverage. If the employee contributes to a life insurance plan, the County will continue making payroll deductions while the employee is on paid leave. While the employee is on unpaid leave, the employee may request continuation of such benefits and pay his or her portion of the premiums, or the County may elect to maintain such benefits during the leave and pay the employee's share of the premium payments. If the employee does not continue these payments, the County may discontinue coverage during the leave. If the County maintains coverage, the County may recover the costs incurred for paying the employee's share of any premiums, whether or not the employee returns to worle 9.05.06 EMPLOYEE STATUS AFTER LEAVE An employee who takes leave under this policy may be asked to provide a fitness for duty (FFD) clearance from the health care provider. This requirement will be included in the County's response to the FMLA request. Generally, an employee who takes FMLA leave will be able to return to the same position or a position with equivalent status, pay, benefits and other employment tenns. The position will be the same or one which is virtually identical in terms of pay, benefits and working conditions. The County may choose to exempt certain key employees from this requirement and not return them to the same or similar position. 9.05.07 USE OF PAID AND UNPAID LEAVE An employee who is taking FMLA leave because of the employee's own serious health condition or the serious health condition of a family member must use all accrued leave prior to being eligible for unpaid leave. Accrued leave may be run concurrently with FMLA leave if the reason for the FMLA leave is covered by the established leave policy. Accrued leave will be used in the following order: 1. Sick 2. Compensatory 3. Vacation 4. Holiday An employee who is using military FMLA leave for a qualifying exigency must use all accrued leave prior to being eligible for unpaid leave. An employee using FMLA military caregiver leave must also use all accrued leave prior to being eligible for unpaid leave. 9.05.08 INTERMITTENT LEAVE OR A REDUCED WORK SCHEDULE The employee may take FMLA leave in twelve (12) consecutive weeks, may use the leave intermittently (take a day periodically when needed over the year) or, under certain circumstances, may use the leave to reduce the workweek or workday, resulting in a reduced hour schedule. In all cases, the leave may not exceed a total of twelve (12) workweeks (or twenty-six (26) workweeks to care for an injured or ill service member over a twelve (12) month period). 23 The County may temporarily transfer an employee to an available alternative position with equivalent pay and benefits if the alternative position would better accommodate the intermittent or reduced schedule, in instances of when leave for the employee or employee's family member is foreseeable and for planned medical treatment, including recovery from a serious health condition or to care for a child after birth, or placement for adoption or foster care. For the birth, adoption or foster care of a child, the County and the employee must mutually agree to the schedule before the employee may take the leave intermittently or work a reduced hour schedule. Leave for birth, adoption or foster care of a child must be taken within one year of the birth or placement of the child. If the employee is taking leave for a serious health condition or because of the serious health condition of a family member, the employee should try to reach agreement with the County before taking intermittent leave or working a reduced hour schedule. If this is not possible, then the employee must prove that the use of the leave is medically necessary. 9.05.09 CERTIFICATION FOR THE EMPLOYEE'S SERIOUS HEALTH CONDITION The County will require certification for the employee's serious health condition. The employee must respond to such a request within fifteen (15) days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. Medical certification will be provided using the DOL Certification of Health Care Provider for Employee's Serious Health Condition. The County may directly contact the employee's health care provider for verification or clarification purposes using a health care professional, an Administrative Services professional, leave administrator or management official. The County will not use the employee's direct supervisor for this contact. Before the County makes this direct contact with the health care provider, the employee will be a given an opportunity to resolve any deficiencies in the medical certification. In compliance with HIPAA Medical Privacy Rules, the County will obtain the employee's permission for clarification of individually identifiable health information. The County has the right to ask for a second opinion if it has reason to doubt the certification. The County will pay for the employee to get a certification from a second doctor, which the County will select. The County may deny FMLA leave to an employee who refuses to release relevant medical records to the health care provider designated to provide a second or third opinion. If necessary to resolve a conflict between the original certification and the second opinion, the County will reqUire the opinion of a third doctor. The County and the employee will mutually select the third doctor, and the County will pay for the opinion. This third opinion will be considered final. The employee will be provisionally entitled to leave and benefits under the FMLA pending the second and/or third opinion. 9.05.10 CERTIFICATION FOR THE FAMILY MEMBER'S SERIOUS HEALTH CONDITION The County will require certification for the family member's serious health condition. The employee must respond to such a request within fifteen (15) days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. Medical certification will be provided using the DOL Certification of Health Care Provider for Family Member's Serious Health Condition. The County may directly contact the employee's family member's health care provider for verification or clarification purposes using .a health care professional, an Administrative Services professional, leave administrator or management official. The County will not use the employee's direct supervisor for this contact. Before the County makes this direct contact with 24 the health care provider, the employee will be a given an opportunity to resolve any deficiencies in the medical certification. In compliance with HIPAA Medical Privacy Rules, the County will obtain the employee's family member's permission for clarification of individually identifiable health information. The County has the right to ask for a second opinion if it has reason to doubt the certification. The County will pay for the employee's family member to get a certification from a second doctor, which the County will select. The County may deny FMLA leave to an employee whose family member refuses to release relevant medical records to the health care provider designated to provide a second or third opinion. If necessary to resolve a conflict between the original certification and the second opinion, the County will require the opinion of a third doctor. The County and the employee will mutually select the third doctor, and the County will pay for the opinion. This third opinion will be considered final. The employee will be provisionally entitled to leave and benefits under the FMLA pending the second and/orthird opinion. 9.05.11 CERTIFICATION OF QUALIFYING EXIGENCY FOR MILITARY FAMILY LEAVE The County will require certification of the qualifying exigency for military family leave. The employee must respond to such a request within fifteen (15) days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification of Qualifying Exigency for Military Family Leave. 9.05.12 CERTIFICATION FOR SERIOUS INJURY OR ILLNESS OF COVERED SERVICE MEMBER FOR MILITARY FAMILY LEAVE The County will require certification for the serious injury or illness of the covered service member. The employee must respond to such a request within fifteen (15) days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification for Serious Injury or Illness of Covered Service member. 9.05.13 RECERTIFICATION The County may request recertification for the serious health condition of the employee or the employee's family member no more frequently than every thirty (30) days and only when circumstances have changed significantly, or if the County receives information casting doubt on the reason given for the absence, or if the employee seeks an extension of his or her leave. Otherwise, the County may request recertification for the serious health condition of the employee or the employee's family member every six (6) months in connection with an FMLA absence. The County may provide the employee's health care provider with the employee's attendance records and ask whether need for leave is consistent with the employee's serious health condition. . 9.05.14 PROCEDURE FOR REQUESTING FMLA LEAVE All employees requesting FMLA leave must provide verbal or written notice of the need for the leave to Human Resources Coordinator. Within five (5) business days after the employee has provided this notice, the Human Resources Coordinator will complete and provide the employee with the DOL Notice of Eligibility and Rights When the need for the leave is foreseeable, the employee must provide the County with at least thirty (30) days' notice. When an employee becomes aware of a need for FMLA leave less than thirty (30) days in advance, the employee must provide notice of the need for the leave either 25 9.05.15 9.05.16 the same day or the next business day. When the need for FMLA leave is not foreseeable, the employee must comply with the County's usual and customary notice and procedural requirements for requesting leave, absent unusual circumstances. . DESIGNATION OF FMLALEAVE Within five (5) business days after the employee has submitted the appropriate certification form, the Human Resources Coordinator will complete and provide the employee with a written response to the employee's request for FMLA leave using the DOL Designation Notice. The County may designate extended leave as FMLA leave. The designation of leave will occur when the employee has used three days of leave, with or without pay, as a result of the catastrophic illness or injury. INTENT TO RETURN TO WORK FROM FMLA LEAVE On a basis that does not discriminate against employees on FMLA leave; the County may require an employee on FMLA leave to report periodically on the employee's status and intent to return to worle 9.06.01 9.06 HOLlDA YS 9.06.02 9.06.03 9.06.04 9.06.05 9.06.06 All regular full time employees of the County shall be eligible to receive eight (8) hours with pay for each official holiday. The official paid holidays for the County shall be determined by Commissioners' Court each fiscal year. Changes to the holiday schedule may be made at the discretion of Commissioners' Court. If a regular full time employee is required to work on an official holiday, the employee shall be paid for the hours worked and given up to eight (8) hours of holiday leave. If a holiday occurs on an employee's regular day off, the employee shall be given eight (8) hours of holiday leave. If a holiday occurs while an employee is on vacation or sick leave, the employee shall use the official holiday instead of said leave. An employee, who is on unpaid FMLA leave, worker's comp leave, or personal leave of absence without pay, shall not be paid for any official holidays occurring during such leave. 9.07 COMPENSATORY TIME 9.01.01 Overtime shall be all hours worked in excess of forty (40) during the workweek, which is defined in Section 7.00, except law enforcement personnel (See Section 9.07.03) 9.01.02 A non-exempt full time employee not involved in law enforcement who works overtime during a workweek shall be given compensatory time at a rate of one and one-half (1 Y:.) hours compensatory time for each hour worked over forty (40) hours during the workweek. 26 9.07.03 9.07.04 9.07.05 9.07.06 9.07.07 9.07.08 9.07.09 Certain law enforcement personnel will work a twenty-eight (28) day work period, and must work over 171 hours before being eligible to receive compensatory time, under the 207(k) provisions of FLSA. All overtime must be authorized by the supervisor before being worked, except in emergency situations. When requesting vacation, if the employee has compensatory time accrued, then it will be charged to compensatory time first to the extent available and the remainder to accrued vacation, except for FMLA. Each employee shall be responsible for recording any compensatory time taken andfor earned within a pay period on the time record for that pay period. Employees may check their current compensatory time balance at the Treasurer's office at any time during normal wOrking hours. The County may, when funds are available, buy all or part of any employee's comp time balance. At the time of termination, death or retirement, accrued, unused comp time will be paid to the employee or the estate at the regular rate of pay at the time of separation. 9.08 MILITARY LEAVE 9.08.01 Employees who are members of the State Military Forces or members of any of the Reserve Components of the Armed Forces of the United States are entitled to leave of absence from their duties, without loss of time, seniority or benefits on all days during which they are engaged in authorized training or duty ordered by proper authority, not to exceed fifteen (15) working days in anyone (1) federal fiscal year (October 1 - September 30). Employees will continue to receive pay from the County. Military leave in excess of fifteen (15) working days will be charged to applicable available leave or leave without pay. 9.08.02 9.08.03 9.08.04 Employees who are ordered to extended active duty with the state or federal military forces are entitled to all of the reemployment rights and benefits provided by law upon their release from active duty. An employee requesting military leave shall provide the supervisor with a set of orders within three (3) days after receiving them. The County complies with all state and federal regulations regarding military leave and service such as the Uniformed Services Employment and Reemployment Act (USERRA). 9.09 JURY/CIVIL LEAVE 9.09.01 Regular full and part time employees shall receive the normal pay for the period called for jury duty which includes both the jury selection process and, if selected, the time the employee actually spends serving on the jury. 9.09.02 Employees may retain any fees received for performing jury duty. 27 9.09.03 9.09.04 9.09.05 9.09.06 All regular full time employees subpoenaed or requested to attend court to appear as a witness or to testify in some official capacity on behalf of the County shall be entitled to leave with pay for such period of the court attendance may require. If an employee is absent from work to appear in private litigation in as a principal party, the time off shall be charged to available applicable leave or leave without pay. Employees are entitled to jury/civil leave for the purpose of voting. When an employee has fulfilled the reason for the jury/civil leave, he or she must report to the County for duty for the remainder of the workday. 9.10.01 9.10 FUNERAL LEAVE 9.10.02 9.10.03 9.10.04 9.10.05 9.10.06 A supervisor is authorized to grant funeral leave to a full time employee as a result of a death of a member of the immediate family. Immediate family is defined as .. Spouse of employee .. Father and/or Father-in-Law .. Mother and/or Mother-in-Law .. Sister and/or Sister-in-Law .. Brother and/or Brother-in-Law .. Children of employee and spouse .. Grandparents of employee and spouse .. Grandchildren of employee and spouse .. If applicable, the guardianship of a person or persons by employee There may be a maximum of twenty-four (24) hours funeral leave per occurrence. Employees are required to document all funeral leave taken on time record. At the discretion of the elected/appointed official, an office may be closed to allow employees to attend funerals of county officials or county employees or the funerals of immediate family members of county officials and employees. Employees not attending must remain on duty at their work place. In extraordinary circumstances, the Commissioners' Court, may declare the temporary closure of County offices. 9.11 INJURY LEAVE For information on occupational disability or injury leave for bona fide on-the-job, work-related injuries, see sections in this manual under the main heading Health and Safety (Section 12.00). 9.12 ADMINISTRATIVE LEAVE In cases of bad weather (ice, hurricanes, flooding, etc.), Commissioners' Court will determine the closure of County offices. The safety of employees and possible endangerment in 28 attempting to report to work will be considered. Should a determination be made that reporting to work will endanger County employees; employees will be fully compensated for approved time away from work during normal working hours. Employees are to contact the supervisor and obtain information concerning closures through the County website (http://www.calhouncotx.org) or local forums of the media (radio and television stations). Under this policy employees will not be compensated for time away from work that was not declared a bad weather day by Commissioners' Court. 9.13 LEAVE OF ABSENCE WITHOUT PAY 9.13.01 Leave of absence without pay is an approved absence from duty in a non-pay status. A leave of absence lasting longer than thirty (30) days must be approved in advance by the Department Head and the Commissioners' Court. Extensions of leave shall be authorized by the Department Head and the Commissioners' Court in no more than one (1) month intervals. 9.13.02 9.13.03 9.13.04 9.13.05 9.13.06 9.13.07 Granting a leave of absence without pay is at the discretion of the Department Head. Such leave is not authorized unless all applicable accrued paid leave has been exhausted and there is a reasonable expectation that the employee will return to employment with the County at the end of the approved period. Approval of the leave must be documented, with a copy of the documentation placed in the employee's personnel file in the Human Resources Coordinator's Office. Employees on leave of absence without pay receive no compensation and accrue no benefits, holidays, vacation or sick leave. However, benefits and seniority are retained during leaves of absence unless otherwise prohibited by the terms or provisions of the benefit programs. Medical insurance can be continued if the employee pays the premiums (including the County's portion) in full in a timely manner. A leave of absence without pay may be revoked upon receipt of evidence that the cause for granting the leave was misrepresented or has ceased to exist. A leave of absence without pay may be appropriate for the following reasons: 1. Education purposes when successful completion will benefit the County; or 2. Public service assignments; or 3. Personal exchange programs which emphasize intergovernmental relations; or 4. Any other reason which, in the opinion of the Department Head, merits a leave of absence without pay. . An employee on leave without pay must contact the appropriate County Department Head at least monthly to report on status. Failure to provide required status reports or to contact the office on the schedule required by the Department Head is grounds for revoking the leave and for taking disciplinary action. A summary of the basis for the decision to grant or deny an unpaid leave of absence and the terms of the leave must be prepared by the Department Head, or designee, and placed in the employee's personnel file in Human Resources. Upon returning to work after an authorized leave of absence without pay, an employee receives an adjusted employment date and adjusted anniversary date which reflect the period of time that the employee used for the leave of absence. This adjusted date will be used for the purpose of calculating vacation leave accrual and other benefits that may be based on longevity. 29 9.14 ABANDONMENT OF POSITION Unauthorized absence from work may result in termination at the discretion of the official or Department Head. 10.00 PROGRESSIVE DISCIPLINE w "...... .tJl ~ 10.01 CORRECTIVE ACTION The County's objective is to establish and maintain standards of employee conduct and supervisory practices that will. in the interest of the County and its employees, support and promote effective County operations. Such supervisory practices include administering corrective action when employee conduct or performance problems arise. Major elements of this policy include: 1. Constructive effort by the supervisor to help employees achieve full satisfactory standards of conduct and job performance; 2. Correcting employee shortcomings or negative behavior to the extent required; 3. Notice to the employees through communicating this policy that discharge will result from continued or gross violation of employee standards of conduct or unsatisfactory job performance; 4. Written documentation of disciplinary warnings given and corrective action taken; and 5. Documentation of corrective action will become part of the employee's personnel record. 10.02 OPTIONS FOR CORRECTIVE ACTION 10.02.01 Depending on the facts and circumstances involved in each situation, the official, Department Head or supervisor may choose to begin corrective action at any step, up to and including a recommendation for immediate dismissal. 1. Oral Warning - For infractions the County deems to be minor, the employee should at a minimum be issued an oral warning. If the situation does not improve within a reasonable time as determined by the official, Department Head or supervisor, the measure may be repeated or a more serious option implemented. 2. Written Warning - For repeated minor infractions, or a more substantial infraction, the employee should at a minimum be issued a written warning notice. If the situation does not improve immediately and is not sustained, steps may be taken to terminate the employment. The written warning should be prepared following a corrective action discussion with the employee. The written warning should include: a) The policy or rule violated or a description of the unacceptable behavior; b) Date(s), time(s) and location(s) of the offense; c) The facts surrounding the incident; d) Specific actions the employee must take to correct the matter; e) The time frame (if applicable); and f) The consequences if not corrected. The employee will be given an opportunity to comment in writing and should be asked to sign the notice, acknowledging the receipt. 30 Failure by the employee to sign the written warning form does not remove the disciplinary action. 3. Suspension - In certain instances, it is appropriate for employees to be suspended. These instances could include but are not limited to: a) Prior to terminating an employee for performance related issues; b) Events compel a supervisor to take immediate action when discharge appears possible, pending an investigation. During a suspension the employee will be required to leave County premises immediately. A suspension/investigation will last no longer than three (3) days, except in highly unusual circumstances. c) Suspension may be with or without pay at the discretion of the department head. 4. Termination - For infractions management deems to be sufficiently serious, or continued failure to respond appropriately to prior corrective action, termination of employment is appropriate. 10.0:,t02 The Human Resources Coordinator and the County Treasurer's Office must be notified immediately of all suspensions and terminations. 11.00 SEPARA TlONS ~ ~ 11.01 TYPES OF SEPARATIONS 11.01.01 All separations of employees are designated as one of the following types: 1. Resignation; 2. Retirement; 3. Reduction in force (layoff); 4. Dismissal with or without cause; 5. Disability; 6. Death 11.01.02 Employees, who separate employment with the County, as described above, are not eligible for rehire for a period of sixty (60) days. 11.01.03 A terminated employee rehired will accrue vacation and longevity according to the adjusted hire date. Medical and life benefits will be available after a sixty (60) day waiting period. 11.02 RESIGNATION The County requests that an employee who intends to resign provide the Department Head with ten (10) day's advance notice of the resignation. A Department Head who intends to resign should give thirty (30) days notice to Commissioners' Court. 11.03 RETIREMENT The same notice requested for resignation apply in the case of retirement except that a longer period of advance notice may be required to start retirement payments promptly. 31 11.04 REDUCTION IN FORCE (LAYOFF) 11.04.01 An employee shall be separated when the position is abolished, or when there is either a lack of funds or a lack of work. 11.04.02 While such action is avoided whenever possible, employees of the County may be laid off where a Department Head deems it necessary because of shortages of funds or work, the abolition of a job or jobs, other material changes in the organization, or for other reasons which are beyond the control of the employee or employer. 11.04.03 A reduction in force shall not reflect discredit on an employee or on the ability to do the job. 11.04.04 Whenever possible, employees who are laid off in one department may be integrated into other departments by transfer. 11.05 DISMISSAL WITH OR WITHOUT CAUSE All employees are employed at will and may at any time during their employment, be terminated with or without notice, for any reason or no reason. 11.06 DISABILITY A separation for disability shall be any situation in which the employee is unable to perform the essential duties of the job and no reasonable accommodation is found. 11.07 DEATH If an employee dies while in the service of the County, the designated beneficiary or estate shall receive all earned pay and payable benefits. 11.08 TERMINATION PAY If an employee leaves service of the County, final pay by paycheck (not direct deposit) shall include: 1. All hours worked but for which payment has not been received; 2. Where applicable, compensatory time which has been earned but not yet used; 3. Any leave time for which payment is due under the provisions of these policies; or 4. With written authorization, deductions for any indebtedness to the County which the employee may have incurred but which has not been paid. 12.00 HEAL TH AND SAFETY -'V"...~: ;;![....~~.T'''''-r;.-'''.'''.W>lh. t~..... '."'....!.1J . _;.D 12.01 SAFETY POLICY 32 12.02.01 12.02.02 12.02.03 It is the policy of the County to make a concentrated effort to provide healthful and safe working conditions for all of its employees. 12.02 EMPLOYEE RESPONSIBILITIES AND REPORTS Employees are responsible for conducting their work activities in a manner that is protective of their own health and safety, as well as those of other employees. An employee must report every on-the-job accident, no matter how minor, to the supervisor immediately, if able. The supervisor is responsible for filing a written accident report immediately with the Human Resources Coordinator's office. Failure to report an on-the-job injury, no matter how minor, is grounds for disciplinary action. 12.03 EMPLOYEE SAFETY SUGGESTIONS 12.03.01 An employee will report immediately to the immediate supervisor any conditions that, in the employee's judgment, threaten the health and safety of employees or visitors. 12.03.02 Employees are encouraged to make suggestions to supervisors for improvements that would make the County a safer or more healthful place to work. 12.04.01 12.04 ON-THE-JOB INJURIES 12.04.02 12.04.03 12.04.04 12.04.05 12.04.06 The County provides workers' compensation insurance for all of its employees, unless declined in writing. This insurance provides medical expenses and a weekly payment if an employee is absent from work because of a bona fide, on-the-job work-related injury for more than seven (7) days. Employees who are absent from work because of a bona fide, on-the-job work-related injury for more than seven (7) days are considered on injury leave. All workers' compensation insurance claim forms must be submitted to the Human Resources Coordinator's Office immediately for appropriate action to be taken. An employee who sustains a bona fide, on-the-job work-related injury may seek medical attention from a Texas Department of Insurance (TDI) approved medical facility or physician. After a medical professional has been selected, an employee may not change medical providers without the permission of the Texas Department of Insurance. Additional information regarding this requirement is available in the Human Resources Coordinator's office. Drug and alcohol testing is required for employees involved in a vehicle or heavy equipment accident. For all other types of accidents, testing may be required if medical attention is received. Please refer to Section 12.05 for detailed Drug Free Workplace Policy. The County encourages employees to return to work as soon as they are able to do so. An employee returning to work must submit a physician's statement of medical condition and release to return to work. As determined by the Department Head, at the County's expense, an employee may be required to submit to examination by an independent physiCian. Injury leave begins on the first scheduled workday of absence due to an on-the-job injury and continues until the employee returns to work, eligibility expires, or the employee is removed from injury leave coverage by the County. When an employee sustains a bona fide on-the-job work-related injury which renders the employee unfit for performing the duties of the job, the employee may use paid leave, if available, for the first seven (7) calendar days. 33 12.04.07 Employees engaged in law enforcement duties who sustain a bona fide on-the-job work-related injury in the course of their official law enforcement duties are not required to use paid leave for the first seven (7) days and will receive full pay less legal deductions from the County, pursuant of Texas Constitution, Article III, Section 52e. 12.04.08 Injury leave may be terminated at any time without prior notice. The Department Head will terminate the injury leave upon receipt of evidence that the employee, while able to return to work, has not done so. 12.04.09 To continue medical or dental insurance when the employee is on injury leave and no longer receiving a regular paycheck, the employee must pay the employee's portion of these insurance premiums to the County on the schedule established by the County Treasurer's office. 12.04.10 Injuries caused by willful intent and attempt to injure self or to unlawfully injure another, intoxication, or act of a third party for personal reasons are excluded specifically from coverage by injury leave with pay. 12.04.11 If a County employee is injured on the job while in the course of employment outside employment with the County, the employee may not file a workers' compensation claim against the County for benefits related to the injury. and 12.04.12 While on leave because of a bona fide, on-the-job work-related injury, each time the employee sees the doctor for consultation or treatment, a progress report must be provided to the Department Head or designee who will forward the report to the Human Resource Coordinator's office. Any change in the employee's condition which might affect entitlement to workers' compensation payments must also be reported to the Department Head or designee and the County Treasurer. In addition, the injured employee must contact the supervisor periodically, on a specific schedule, to report on condition. Failure to provide the required medical status reports or to contact the supervisor on the schedule required by the Department Head or designee, is grounds for revoking the employee's leave and for taking disciplinary action. 12.04.13 A written statement from the attending physician certifying the employee has been released to return to work and speCifying the type(s) of work capable of performing as well as any Iimitation(s) must be received by the County before an employee may return to work. All employees on injury leave must return to work after approval of either the employee's attending physician or an independent physician paid by the County. Failure to return to work when directed will result in appropriate disciplinary action. Upon receipt of a release to return to work, the County may require the employee to submit to a medical examination to determine whether the employee can perform the essential functions of the position, with or without reasonable accommodation. The County's efforts to reasonably accommodate the employee will be conducted in accordance with applicable law. 12.04.14 During the course of an on-the-job injury leave of absence, if an employee is released by the physician for transitional duty, the employee's job or alternative job assignment(s) will be evaluated for a determination of whether a temporary position is available in which the County can use the employee's limited services for an interim period of time. If no acceptable transitional duty assignment can be found, the employee will be placed on inactive status until released by the physician and workers' compensation to return to the previous job. 12.04.15 An employee who is able to return to work on transitional duty status may be required to work in a different department and perform duties not contained within current job duties. An employee 34 12.05.03 DEFINITIONS UNDER THIS POLICY 1. Alcohol - "Alcohol" means the intoxicating agent in beverage alcohol, ethyl alcohol (ethanol), or any other low molecular weight alcohol's including methyl and isopropyl alcohol. 2. Alcohol Concentration - "Alcohol Concentration" (or content) means alcohol In a volume of breath expressed In terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test or by weight per volume in a blood test. 3. Alcohol Use - "Alcohol Use" means the consumption of any beverage, mixture, or preparation, inclUding any medication containing alcohol. 4. Breath Alcohol Technician (BAT) - An individual who instructs and assists individuals in the alcohol testing process and operates an EST. 5. County Premises Or Work Sites - "County premises or WORK SITES" include all property, buildings, structures, job sites (where an employee is working), parking lots, and means of transportation owned, leased, or otherwise used for County business including motor vehicles, equipment, or machinery. 6. Commercial Drivers License Holders - The County requires County employees with certain job descriptions to maintain a Commercial Driver's License (CDL). The Department Of Transportation (DOT) regulations (49 CFR Parts 40 and 382) require the County to have a special, mandatory controlled substance and alcohol testing policy for these employees. All applicable drug and alcohol testing procedures under this policy shall meet DOT regulations. A copy of 49 CFR Parts 40 and 82 shall be available for copying and inspection in the County Auditor's Office. 7. Controlled Substance - A "controlled substance" includes illegal drugs plus any other substances covered by Schedules I through V of the Federal Controlled Substances Act (21 U.S.C. 801 et seq.) or the Texas Controlled Substances Act (Chapter 481, Texas Health and Safety Code). Controlled substances include amphetamines, barbiturates, methadone, benzodiazepines, methaqualone, morphine, codeine, and anabolic steroids. A controlled substance is "unauthorized" if the employee does not have a valid prescription for that substance at the time of its use or possession. 8. Conviction - "Conviction" means the finding of guilt including a plea of nolo contendere or imposition of sentence, or both by any judicial party charged with responsibility to determine violations of the federal or state criminal drug statutes. 9. Drug Paraphernalia - "Drug paraphernalia" is equipment, a product or material of any kind mentioned in Vernon's Texas Health and Safety Code, Chapter 481 (Texas Controlled Substances Act), Sec. 481.002(17). 10. Evidential Breath Testing Device (EST) - A device approved by the NHTSA for the evidential testing of breath for alcohol. 11. Failing A Drug Test - "Failing a drug test" is defined as confirmation of initial test results which shows positive evidence of the presence of a prohibited substance in the body. 12. JIIegal Drugs - "Illegal drug" includes heroin, cocaine, crack cocaine, cannabin aids (marijuana, hashish, THC), and PCP (phencyclidine), LSD (lysergic acid diethylamide) or any other controlled substance not validly prescribed by a physician. 13. Inhalant - Those volatile chemicals and their isomers as listed in Section 484.002 of the Texas Health and Safety Code and abusable glue and aerosol paint as defined in Section 485.001 of the Texas Health and Safety Code. 14. Mandatory Substance Abuse Program - A treatment or counseling program in which an employee is enrolled and must successfully complete in accordance with disciplinary action taken by an employee's supervisor in lieu of termination. 15. Medical Review Officer (MRO) - A licensed physician with knowledge of substance abuse disorders and training to interpret and evaluate confirmed positive test results. 36 16. Passing A Drug Test - "Passing a drug test" is defined as initial or confirmation test results which do not show evidence of the presence of an illegal drug or unauthorized controlled substance in the body. 17. Safety Sensitive Functions - Any of those on-duty functions which include: a) Time waiting to be dispatched to operate a Commercial Motor Vehicle or equipment (CMV); b) Inspecting, servicing or conditioning a CMV; c) Driving or operating a CMV; d) Loading, unloading a CMV, supervising or assisting in the loading or unloading, remaining in readiness to operate a CMV; or e) Repairing a CMV. 18. Shy Lung - "Shy Lung" is the condition in which an individual cannot blow the required volume of air into alcohol test equipment for a breath alcohol test. In such circumstances, the employee will be required to have a blood sample taken for testing purposes. 12.05.04 EMPLOYEE ASSISTANCE Employees who have substance abuse problems are encouraged to obtain assistance for their problems before they are required to submit to drug, inhalant and/or alcohol tests. The County is concerned about the health of its employees and it supports sound treatment efforts for chemical dependency. Normal employee benefits such as sick leave, vacation leave, and group medical plans may be used during the treatment process to the extent applicable and available. No employee's job will be jeopardized if he/she conscientiously seeks assistance for substance abuse VOluntarily before he/she is required to submit to a drug, inhalant and/or alcohol test. This option will be offered once during employment. In order to obtain management cooperation in an assistance program for chemical dependency, the employee will be required to: 1. Recognize and admit that he/she has an alcohol, inhalant or drug problem; 2. Ask for assistance in the form of employee benefits; 3. Accept and understand that if he/she does not correct the problem and maintain satisfactory job performance, he/she will be subject to discharge; 4. Submit to drug, inhalant and/or alcohol tests, both urine and/or breath and blood tests, at the beginning of the treatment program, at periodic intervals during the treatment program and at the end of the treatment program. Such drug, inhalant and/or alcohol tests must show a declining presence of drugs, inhalants and/or alcohol in his/her body as the treatment program is conducted; and 5. Submit to an interview and physical examination by a physician to determine his/her fitness for duty, such licensed physician will be appointed by the County. In obtaining counseling for his/her chemical dependency problem, the employee will be fully protected from discipline if he/she continues to follow the requirements of this Section. However, this does not preclude the County's right to administer discipline, including termination for on-the-job conduct or other grounds, even though it is related to the use of drugs, inhalants and/or alcohol. The employee must also be fit for duty at all times when he/she is on-the-job for the County. Information regarding an employee's personal problems will be kept in strict confidence, and information will only be released on a need-to-know basis unless required by law or in defense of the County. 12.05.05 PROHIBITED ACTIVITIES AND VIOLATIONS UNDER POLICY This policy prohibits: 37 assigned to transitional duty status and performing different duties may be paid according to the level of pay that is appropriate for the transitional duty job assignment, except deputies and jailers. A transitional duty assignment should not exceed ninety (90) days. In addition, the employee will receive workers' compensation payments in a reduced amount. 12.04.16 At the time of final release or settlement of a workers' compensation claim, the employee must furnish the County with a certificate from the employee's physician stating the status of the employee's physical condition and an anticipated return to work date. 12.05 DRUG-FREE WORKPLACE POLICY 12.05.01 The County has a responsibility to provide and maintain a safe and healthy workplace free from the influence of alcohol, inhalants and illegal drugs for its employees. The County will vigorously comply with the requirements of the Drug Free Workplace Act of 1988, Art. 8308-7.10 (VrCS) 1992 and all applicable drug testing regulations issued by the Department of Transportation (DOT). The County recognizes that the status of an employee's health affects his/her job performance and safety. The County also recognizes that drug, alcohol and inhalant abuse ranks as one of the major health problems in the world and adversely affects an employee's performance and safety on the job. Therefore, it is necessary and required by law for the County to provide a drug-free, alcohol-free and inhalant-free working environment for its employees. Compliance with the County's Drug Free Workplace policy is a condition of employment for all employees hired prior to and after the effective date of this policy and any revisions thereafter. Compliance with the County's Commercial Driver's License Drug and Alcohol Testing section of the Drug Free Workplace Policy is a condition of employment as a driver/operator for employees required by the County to maintain a CDL. This policy applies to all County employees, including part time and temporary employees. From time to time, the County shall formulate administrative procedures to accompany the rules of this section. Such procedures shall be legally binding on all County employees and shall be available for copying and inspection in the Human Resources Coordinator's Office. Department of Transportation and other federal regulations may apply to some County employees. 12.05.02 FITNESS FOR DUTY An employee is not fit to safely and fully perform his duties if: 1. He/she reports for duty while under the influence of alcohol, inhalants or any illegal drug; or 2. He/she uses alcohol, inhalants or any illegal drug. while on duty; or 3. He/she reports for duty while using any controlled substance which impairs his/her ability to safely and fully perform assigned duties, even if the controlled substance is prescribed by a physician. Employees who are not fit for duty will not be permitted to work. A supervisor must relieve the employee of duty and take him/her to the County test facility for testing and/or evaluation. Employees must report to their supervisor the side effects of any prescription or non-prescription drugs, which may affect their fitness for duty. The supervisor may send the employee to the County test facility for an evaluation of fitness for duty. 35 1. Use, possession, manufacture, distribution or sale of illegal drugs, or drug paraphernalia by employees. 2. Unlawful use, possession, manufacture, distribution or dispensing of controlled substances by employees. 3. Unauthorized use or possession of alcohol by employees. 4. Unauthorized use or possession of inhalants by employees. Items 1, 2, 3 and/or 4 apply to employees while they are: 1. On any County premises or work sites while conducting County business; or a) Operating or occupying any County vehicle at any time: or b) During the employee's working hours including lunch and break times. 2. Unauthorized storing of any illegal drug, drug paraphernalia, unauthorized controlled substance, unauthorized inhalants, or alcohol in a locker, desk, vehicle, equipment or other repository on County premises or work sites. 3. Being under the influence of alcohol, unauthorized inhalants, or any unauthorized controlled substance or illegal drug while on duty or reporting to work. 4. Unauthorized possession or use of alcohol, inhalants or the possession, use, manufacture, distribution, or sale of illegal drugs or unauthorized controlled substances off County premises or work sites during off duty hours which affects the employee's ability to safely and fully perform assigned job duties, renders the employee at risk to self or others at work, or which brings discredit upon the County of the public service. 5. Switching or altering any urine sample submitted for testing. 6. Refusal to consent to testing and submit a specimen for testing when required under this policy. Consent is indicated by signing any form required by the County, County physician or laboratory collecting the specimen for testing. 7. Refusal to submit to an inspection of any desk, locker, or other County property under an employee's control when asked to do so by a supervisor. 8. Failure to meet requirements of any mandatory substance abuse treatment or counseling program in which an employee is enrolled. 9. Conviction under any criminal drug statute for a violation occurring in the workplace. 10. Public conduct at any time involving alcohol, or illegal drugs or unauthorized controlled substances resulting in arrest or conviction under circumstances which bring discredit upon the County or the public service. 11. Failure to notify the County of any conviction under any criminal drug statute within five (5) days of the conviction. 12. Failure to report a conviction for driving while intoxicated for violations occurring on or off County premises while on duty. 13. Failure to report to the supervisor the side effects of a prescription or non-prescription drug, which may impair the employee's behavior or physical or mental ability to safely and fully perform assigned duties. 14. Failure to keep prescribed medicine in its original container or to provide other proof of identification of drug prescription and prescribing physician. 15. Refusing to sign a statement agreeing to comply with the County's Drug Free Workplace Policy. 16. Failure of a County employee to report the use or possession of an illegal drug or unauthorized controlled substance, unauthorized inhalant and/or alcohol by another County employee or the existence of an unauthorized alcoholic beverage, unauthorized inhalant, illegal drug or controlled substance in any County vehicle, machinery, or equipment. 17. Reporting for duty while "on call" status while under the influence of alcohol, inhalants or any illegal drug or unauthorized controlled substance and/or the recurring inability to report to work as required in a condition to safely and fully perform assigned duties. 18. Failing to adhere to provisions of any agreement executed by the employee, which requires treatment, or counseling for alcohol or drug abuse. 38 12.05.06 CONSEQUENCES FOR VIOLATION OF THIS POLICY The following violations of this policy will resuit in automatic and mandatory termination upon the first offense: 1. Use, possession, manufacture, distribution or sale of any illegal drug, drug paraphernalia, or unauthorized controlled substance while on duty, reporting to work, or on work sites. Illegal substances will be confiscated and turned over to the appropriate law enforcement agency. 2. Operating a County vehicle, motor driving equipment, machinery, or personal vehicle while on County business while under the influence of alcohol, inhalants or any illegal drug or unauthorized controlled substance at any time. 3. Unauthorized use or possession of alcohol when reporting for duty, while on duty or while occupying any County vehicle or personal vehicle including lunch or other break periods. 12.05.07 CONDITION OF EMPLOYMENT APPLICANTS: During post-employment screening, applicants will be advised that they are subject to drug testing. Any job offer will be contingent on passing a drug test (negative results). Applicants will be required to sign a consent form for such testing. Applicants who fail the test (confirmed positive results) will not be allowed to reapply for twelve (12) months after the date of the test. 12.05.08 TESTING REQUIREMENTS The County, at its discretion, may have designated personnel use non-instrumented drug and/or alcohol test devices to provide, rapid drug and/or alcohol test results. These "rapid test" devices have been certified as being as accurate as standard, initial laboratory test equipment. The "rapid test" devices will onlv be used to screen out negative test results. Positive results will require additional samples, which will be analyzed using standard laboratory testing equipment and following standard laboratory testing procedures as described below. Standard testing and analysis for drugs, inhalants and/or alcohol shall be performed by a properly licensed and certified laboratory approved by the Commissioners' Court. DOT required chain-of-custody procedures will be followed to account for the integrity of each urine or blood sample by tracking its handling and storage from point of specimen collection to final disposition of the specimen. The initial drug test (also known as a screening test) shall be an enzyme immunoassay screen (EMIT) to eliminate "negative" urine specimens from further consideration. If the initial drug test indicates a positive result, a confirmation test by gas chromatography/mass spectrometry (GC/MS) will be used to confirm the presence of a specific drug or metabolite. The confirmation test shall be independent of the initial test and uses a different technique and chemical principle from that of the initial test in order to ensure reliability and accuracy. For classes of drugs where GC/MS is not an approved confirmation procedure, an alternative confirmation test will be used. The initial test for alcohol shall be performed by a Blood Alcohol Technician (BAT) using an Evidential Blood Testing device approved by the National Highway Traffic Administration (NHTSA). Two (2) breath tests are required to determine if a person has a prohibited alcohol concentration. A screening test is conducted first. Results less than 0.02 percent concentration are considered a "negative" test. 39 If the concentration of alcohol is 0.02 or higher, a second or confirmation test must be conducted. The employee and the BAT must complete the alcohol testing form to ensure that results are properly recorded. The confirmation test, if required, must be conducted using an Evidential Breath Testing device that prints out the results, date, time, a sequential test number and the name and serial number of the EBT to ensure the reliability of the results. If an individual cannot blow the required volume of air into alcohol test equipment for a breath alcohol test, the employee will be required to have a blood sample taken for testing purposes. The initial blood alcohol test shall be an Enzymatic Assay-ADH screen test to eliminate "negative" blood specimens from further consideration. If the initial blood alcohol test indicates a positive result (0.02 or greater), a confirmation test by gas chromatography will be used to confirm the level of alcohol. The confirmation test shall be independent of the initial test and uses a different technique and chemical principle from that of the initial test in order to ensure reliability and accuracy. . The following drug testing will be conducted under this policy: PRE-EMPLOYMENT: 1. All job offers are contingent upon selected applicant passing a drug test. 2. All applicants for CDL positions, including new hires, promotions, and transfers must test negative for both alcohol and drug screening, and receive DOT training before they can perform safety sensitive duties. In addition, the County shall obtain, pursuant to an applicant's consent, information on the applicant's tests with a concentration of 0.04 or greater, positive controlled substances test results, and refusals to be tested, within the past two (2) years which are maintained by the applicant's previous employers. If an applicant refuses to sign the release form, he will not be offered employment with the County. This information must be obtained and reviewed by the County no later than fourteen (14) calendar days after the first time a driver performs safety sensitive function for an employer. If the County learns from a previous employer that the driver tested po~itive for drugs, had an alcohol test result of 0.04 or greater, or refused to be tested, the driver cannot perform safety sensitive functions until the County has evidence that the driver has met the return-to-duty requirements. The County must have evidence that the driver was evaluated by a substance abuse professional, completed any required counseling, passed a return-to-duty test, and has been subject to any required follow-up testing. REASONABLE SUSPICION: All employees shall be required to submit to drug, inhalant and/or alcohol tests, if the employee's supervisor and/or Department Head has a reasonable suspicion based on specific, articulate, and/or observable acts that the employees are in violation of the rules of this section or any other disciplinary rule of the County relating to drug, inhalant and/or alcohol use. A reasonable suspicion may be based on but not limited to the following criteria: 1. Observable phenomena such as direct observation of drug, inhalant and/or alcohol use or possession or physical- symptoms of being under the influence of a drug, inhalant and/or alcohol; 2. A pattern of abnormal or erratic behavior, including an on-the-job accident. 3. Arrest or conviction of a drug, inhalant and/or alcohol related offense on-the-job or off-the-job or the identification of an employee as the focus of a criminal investigation into illegal drug possession, use or trafficking; 4. Information provided either by reliable and credible sources or information, which is independently corroborated; 40 5. Newly discovered evidence that an employee has tampered with a previous drug, inhalants and/or alcohol test; or 6. Possession of drug paraphernalia. All specific, articulate, and/or observable facts which form the basis of reasonable suspicion shall be reduced to writing by the supervisor and/or Department Head and/or witness in a timely manner, but no later than twenty-four (24) hours from the time of the event or incident in question, and submitted to, the Human Resources Coordinator for review for approval of drug, inhalant and/or alcohol testing. POST -ACCIDENT: Whenever a County employee is involved in an accident involving a fatality, serious bodily injury, or damage to property of a combined total of $2,000.00 or more, regardless of fault, the employee will be required to submit a specimen for drug and alcohol testing. Damage amount is determined by the Department Head or the supervisor on the scene. Inhalant testing, if necessary, will be determined by the Department Head or the supervisor on the scene. 1. Post Accident Testing For Alcohol - The employee's supervisor will prepare, and the Human Resources Coordinator will maintain on file, a record stating the reasons if the test is not administered within the following time constraints: a) within two (2) hours, following the accident for a BAT, or b) within eight (8) hours of the accident for a blood test. After eight (8) hours, the County will cease attempts to administer an alcohol test. 2. Post Accident Testing for Drugs and/or Inhalants - If the test is not administered within thirty-two (32) hours, the County will cease attempts to administer the test. The employee's supervisor will prepare, and the Human Resources Coordinator will maintain on file, a record stating the reasons the test was not promptly administered. 3. Employee Responsibility - The employee driver(s) involved in the accident shall remain available for testing, or the County may consider the employee to have refused to be tested. RANDOM TESTING: A verifiable, scientific, random method of choosing employees for alcohol and drug testing will be utilized for County drivers required to maintain a commercial driver's license. Random Alcohol Testing will be conducted as follows: 1. A minimum annual rate of fifty percent (50%) of the average number of driver positions. 2. Tests will be unannounced and spread reasonably throughout a calendar year. 3. Upon notification, the employee must proceed immediately to the testing site. 4. An employee will only be tested for alcohol while performing safety-sensitive functions, just before performing safety-sensitive functions or just after performing safety-sensitive functions. Random Controlled Substance Testing will be conducted as follows: 1. A minimum annual rate of fifty percent (50%) of the average number of driver positions. 2. Tests will be unannounced and spread reasonably throughout a calendar year. 3. Upon notification, the employee must proceed immediately to the testing site. 4. Random controlled substance tests may be administered any time the employee is on duty. 12.05.09 DETECTION lEVELS AND TEST RESULTS 41 ALCOHOL Two (2) detection levels are established for the detection of alcohol in breath or blood for the purposes of all alcohol tests required by the County. Level 1: Between 0.02% and 0.04% weight per volume of alcohol or ethyl alcohol. If found in an employee's breath, blood or urine, employer shall require the employee to undergo counseling for alcohol abuse. If the employee successfully completes the counseling program, no disciplinary action shall be taken against him/her. If found in a job applicant's breath, blood or urine, employer shall automatically reject the jOb applicant. Level 2: 0.04% and above weight per volume of alcohol or ethyl alcohol. If found in an employee's blood or on the breath, employee will have tested positive for the presence of alcohol at detectable levels and the positive test result shall be grounds for termination from employment. If found in a job applicant's blood or on the breath, employer shall automatically reject the job applicant. DRUGS The detectable levels for drugs for the purposes of certain drug tests required by the County are listed as follows. The detectable levels for drugs not included on the following list will be determined by the County's testing laboratory. DRUG OR CONCENTRATION GCIMS DETECTION LIMIT ASSAY METABOLITE EMIT DETECTION IN URINE I BLOOD IN URINE LIMIT (INITIAL SCREENING CONFIRMATORY TEST Amphetamine Methamphetamine 1000 ng Iml perml 500 ng I ml per ml Oxazepam (target metabolite) Benzodiazepine Chlordiazepoxide 300 ng I ml per ml 300 ng I ml per ml Diazepam N-Desmethyldiazepam Flurazepam Cannabinoid Cannabinoid metabolites (Carboxy THC) found in urine after use of 30 ng Iml per ml 15 ng I ml per ml marijuana or hashish Cocaine Benzoylecgonine lowest Detectable Level Lowest Detectable Level Ecogonine Methadone Methadone and metabolites 300 ng I ml per ml 300 ng I ml per ml Morphine Opiate Morphine glucuronide 300 ng I ml per ml 300 ng I ml per ml Codeine Major heroin metabolites Phencyclidine Phencyclidine (PCP) 25 ng/mlperml 25 ng Imlper ml Metabolites and Analogs 12.05.10 POST TEST PRACTICES The County will use a positive test result for drugs and/or alcohol at detectable levels as grounds to automatically reject a job applicant or to terminate employment of an employee ONLY AFTER IT HAS BEEN VERIFIED by a confirmatory drug test different from the initial drug screening test or a confirmatory alcohol test. 42 Any regular employee who tests positive for the presence of drugs, inhalants and/or alcohol at detectable levels shall be allowed to assert, as an affirmative defense to any disciplinary action, that the employee has a valid prescription for the controlled substance from a licensed medical practitioner or that the employee has taken an over-the-counter medication in accordance with the manufacturer's instructions. The controlled substance taken by prescription must be taken in the prescribed dosage by the employee and shall be prescribed only for the employee who tests positive. The burden of proving the affirmative defense shall rest on the employee. Strict confidentiality of the drug, inhalants and/or alcohol testing process shall be maintained to protect the privacy of employees and job applicants tested. Information on test results and all forms completed by the employee or applicant shall be released within the County organization only on a need-to-know basis unless required by law or in defense of the County. An employee or job applicant may obtain his/her own test results upon written request to the Human Resources Department. Test results shall not be released to any other person not associated with the County without the written consent of the employee or the job applicant unless such release is required by law or in defense of the County. 12.05.11 COMPLIANCE WITH POLICY An employee reasonably suspected of the use of illegal drugs, unauthorized inhalants, unauthorized controlled substances and/or alcohol during regular working hours (Monday - Friday, 8:00 a.m. - 5:00 p.m.) will be taken to the designated County laboratory for testing. If outside of regular working hours or on holidays or weekends, employees will be taken to the designated County laboratory for testing with a completed and signed consent form. The Department Head at his/her discretion may have the employee taken home and paid for the time required to get test results or may assign the employee to safe, non-driving, duty pending the test results. Applicants and employees will have the opportunity prior to testing to voluntarily list all prescription and non-prescription drugs they have used in the last thirty days and to explain the circumstances surrounding their use. Employees who are convicted, who plead nolo contendere, or who plead guilty to violations of criminal drug and/or alcohol statutes involving activities on-the-job are considered to be in violation of this section. In addition, an employee is required to notify his/her supervisor of any criminal drug statute conviction for a violation occurring in the workplace by the employee no later than five (5) days after the conviction. Violations of this policy will be considered to be a violation of the Personnel Policy Manual. 12.05.12 DRUG-FREE AWARENESS PROGRAM 1. Drug-free Awareness Program will provide an ongoing educational effort to prevent and eliminate drug and alcohol abuse that may affect the workplace. This program will inform employees and their families about: a) The dangers of alcohol and drug abuse in the workplace; b) This County's Alcohol and Drug Policy; c) The availability of treatment and counseling for employees who voluntarily seek such assistance; and d) The discipline which will be imposed for violations of this policy. 2. Initial and on-going supervisory training will be mandatory for supervisors covering the following areas: 43 a) Identifying and documenting job performance and on-the-job behavior that may reflect the impact of personal problems; b) Identifying evidence of on-the-job use of, or impairment, or presence of alcohol, inhalants or drugs and impairment resulting from the use of alcohol, inhalants or drugs; c) Procedure for voluntary referral of troubled employees for assessment; d) Procedure for testing employees suspected of violating the County's Drug Free Workplace Policy; e) Constructive confrontation techniques; and f) Orientation on drug and alcohol testing procedures and technology. 12.05.13 RECORDS PROCEDURES RELEASE OF INFORMATION Requests for employment verification or reference for an individual terminated under this policy shall be forwarded to the Human Resources Coordinator for response. For Texas Employment Commission hearings on granting unemployment compensation, the County will cite a rules violation as the reason for termination and will supply a copy of the letter of termination which states specific reasons. Where there is doubt about the release of information, the Legal Counsel shall be consulted for guidance. REPORTING CONVICTIONS TO FEDERAL AGENCY In compliance with the Drug Free Workplace Act, the Human Resources Coordinator will notify the appropriate federal agency within ten (10) days after receiving notice from the employee of a conviction under criminal drug statues. Within thirty (30) days of knowledge of conviction, disciplinary sanctions will be initiated related to the conviction. 13.00 USE.OF COUNTY PROPERTY 111 11 13.01 GENERAL POLICY The County attempts to provide each employee with equipment and vehicles adequate to perform the job assigned, and expects each employee to observe safe work practices and safe and courteous operation of vehicles and equipment in compliance with all applicable regulations. 13.02 USE OF TOOLS, EQUIPMENT, PROPERTY, AND VEHICLES 13.02.01 Employees who are assigned tools, equipment, vehicles, or any other County property by their departments are responsible for them and for proper use and maintenance. 13.02.02 No personai or political use of any County property, materials, supplies, tools, or equipment is permitted. Vehicles owned or leased by the County are for County use only, unless a specific agreement exists regarding use of a vehicle as part of an employee's compensation package. Violations of this policy may result in dismissal and possible prosecution. 44 13.02.03 A Department Head may impose additional requirements for the use of County property, materials, supplies, tools or equipment. An employee in doubt about a circumstance must check with the Department Head before proceeding. 13.03 VALID DRIVER'S LICENSE 13.03.01 All operators of County vehicles or their own personal vehicle on County business are required to have a valid driver's license necessary for legal operation of that vehicle in the State of Texas and to keep the supervisors informed of any change of status in their license. Supervisors periodically will check the driving records of all employees who operate County vehicles or are required to drive personal vehicles on County business. Failure to maintain a safe driving record may result in disciplinary action up to and including dismissal. 13.03.02 Suspension or revocation of the driver's license of an employee who operates a County vehicle, or is required to drive a personal vehicle regularly on County business, may result in a demotion or dismissal. 13.04 VEHICLE INSURANCE The County maintains insurance coverage on all vehicles owned or leased by the County. Employees who regularly drive a personal vehicle on County business and are reimbursed expenses on a per mile basis are required to have automobile liability insurance with limits required by the State of Texas and to maintain insurance coverage. Each employee to whom this provision applies will furnish the County proof of appropriate insurance coverage at least annually and at such time(s) as coverage changes occur. Failure to meet any of these requirements may result in disciplinary action up to and including dismissal. 13.05 ACCIDENT REPORTING 13.05.01 13.05.02 13.05.03 Any employee operating County vehicles must report all vehicular accidents and property damage or liability claims, no matter how minor, to the Department Head and to the appropriate law enforcement authorities immediately, so that an official accident report can be filed. Drug and alcohol testing is required. The employee's Department Head must notify the Human Resources Coordinator and the County Auditor of the accident on the day of the accident if it occurred on a business day, and on the first business day following the accident if it occurred after hours or on anon-workday. A copy of any accident report involving County equipment or vehicles must be forwarded to the Department Head as soon as the law enforcement investigation is completed. A copy of the accident report must also be filed with the County Auditor and in the personnel file in the Human Resources Coordinator's Office of the employee involved in the accident. 13.06 USE OF BUILDINGS AND PREMISES Use of County buildings and premises by employees shall be in compliance with law and with County policies regarding authorized uses. 45 14.00 USE OF COUNTY COMPUTERS .., J.1 "'-~.J,,,,,,'(J ~~- . _.......:i ....."" - 14.01 GENERAL 14.01.01 The County provides computers and internet connections ("facilities") to further its official County business, interests and purposes. The County has the right to monitor all communications and downloads that pass through its facilities, at its sole discretion. Any information retained on the County's facilities may be disclosed to outside parties or to law enforcement authorities. 14.01.02 County personnel may not load or download any games, unauthorized software or material from the internet or elsewhere. In addition, County personnel may not add any unauthorized hardware on any County computer provided. Requests for any additional software and/or hardware should be made to the official or Department Head. 14.02 INTERNET ACCESS The County provides internet access to certain individuals, officials, Department Heads and designated personnel. This internet access is provided for County business purposes. At no time is any employee authorized to use this access for personal financial gain or pornographic sites or any other sites which could compromise the ethics of the County. Authorized users may not use the County's facilities for personal or commercial advertisements, solicitations or promotions. The use of the internet can and will be monitored and violations will be reported to the appropriate official or Department Head for disciplinary action. Employees are individually liable for any and all damages incurred as a result of violating County security policy, copyright, and licensing agreements. 14.03 AUTHORIZATION FOR USE OF E-MAIL As determined by the official or Department Head, personnel may be authorized the use of e- mail. Such authorization allows for the non-official use of e-mail, provided such communication does not disrupt or interfere with official County business and is kept to a minimum during business hours. Authorized users may not disseminate or knowingly receive harassing, sexually explicit, threatening or illegal information by use of the County's facilities, including offensive jokes or cartoons. The use of e-mail can and will be monitored and violations will be reported to the appropriate official or Department Head for disciplinary action. Employees may not retrieve or read other employees e-mail unless authorized by the Department Head or by the e-mail recipient. It is a violation of County policy for any employee, including system administrators and supervisors, to access electronic mail and computer systems files to satisfy curiosity about the affairs of others, unless such access is directly related to that employee's job duties. Employees found to have engaged in such activities will be subject to disciplinary action. 46 14.04 RIGHT TO PRIVACY Ownership and Access of Electronic Mail, Internet Access, and Computer Files; No Expectation of Privacy The County owns the rights to all data and files in any computer, network, or other information system used in the County and to all data and files sent or received using any County system or using the County's access to any computer network, to the extent that such rights are not superseded by applicable laws relating to intellectual property. The County also reserves the right to monitor electronic mail messages (including persona/lprivatelinstant messaging systems) and their content, as well as any and all use by employees of the Internet and of computer equipment used to create, view, or access e-mail and Internet content. Employees must be aware that the electronic mail messages sent and received using County equipment or County-provided Intemet access, including web-based messaging systems used with such systems or access, are not private and are subject to viewing, downloading, inspection, release, and archiving by County officials at all times. The County has the right to inspect any and all files stored in private areas of the network or on individual computers or storage media in order to assure compliance with County policies and state and federal laws. The County uses software in its electronic information systems that allows monitoring by authorized personnel and that creates and stores copies of any messages, files, or other information that is entered into, received by, sent, or viewed on such systems. Accordingly, employees should assume that whatever they do, type, enter, send, receive, and view on County electronic information systems is electronically stored and subject to inspection, monitoring, evaluation, and County use at any time. Further, employees who use County systems and Internet access to send or receive files or other data that would otherwise be subject to any kind of confidentiality or disclosure privilege thereby waive whatever right they may have to assert such confidentiality or privilege from disclosure. Employees who wish to maintain their right to confidentiality or a disclosure privilege must send or receive such information using some means other than County systems or the County-provided Internet access. 15.00 CELLULAR PHONE SERVICES ..:. 'po 11l7-"": _AI'" ~""'~l.j ~ " ~~ 15.01 AUTHORIZATION OF CONTRACTS 15.01.01 The Commissioners' Court is the only body authorized to enter into cellular phone contracts on behalf of County employees or officials. 15.01.02 Cellular phones will be authorized if the following criteria are met: The employee is required to be mobile and in direct contact with County Officials, their department, other employees or the general public; and/or the employee is required to maintain two (2) way communications in timely and critical situations and for which there is no reasonable alternative technology. 15.02 SERVICE OPTIONS 47 There are two (2) options for officials or employees authorized to purchase cellular technology services: , 1. The County may purchase cellular phones for employees to make business related calls or calls as outlined under a contract with a provider; or 2. An employee may purchase a cellular phone and request reimbursement from the County for business calls. Government rates are only applicable for calls made on County-owned cellular phones. Requests for reimbursement must be approved in advance by the Commissioners' Court. 15.03 MONITORING AND PAYMENT 15.03.01 The County reserves the right to monitor all phones calls made on County purchased cellular phones. Employees should be aware, cellular transmissions are not secure and use discretion in relaying confidential infonnation. Inordinate amounts of personal use, shall be brought to the attention of the Commissioners' Court and may result in the revocation of the cell phone. 15.03.02 Monthly invoices for payment will be reviewed and approved for payment by the employee and the Elected Official or Department Head. 15.03.03 Mobile phones may not be used for personal gain; illegal, fraudulent or malicious activity; political activity; entertainment; religious promotion; or activity on behalf of organizations or individuals having no affiliation with the County. 16.00 TRAVEL EXPENSES Z<ll Lt.! 16.01 PURPOSE 16.01.01 The following policy is drafted to follow Internal Revenue Service rules that simplify record keeping and accounting and preserve a plan that allows The County to make reimbursement for travel, meals, lodging and related expenses without creating items that are subject to income tax reporting by County officials and employe~s. 16.01.02 The policy is also adopted to protect the County and the individuals that serve as County officials or employees in liability and workers' compensation insurance matters. 16.01.03 Most importantly, the policy is drafted to provide protection for the reputations of individuals carrying on County business and to protect the interest of the taxpayers and residents of the County in satisfaction of "the Public Interest". 16.02 GENERAL PROCEDURES AND ACCOUNTING 48 16.02.01 16.02.02 16.02.03 16.02.04 The County pays or reimburses the travel expenses of Elected Officials and County employees .that are incurred by the individuals in their performance of official County business. The County also pays or reimburses for the cost and travel associated with meetings, conferences, and seminars associated with continuing education related to an individual's work or maintenance of professional certification or licenses. All travel expenses are subject to requirements of documentation and reasonableness, and will be honored in conformity with adopted poliCies and procedures, provided that the travel was properly authorized and funds are available in the County's budget. If a spouse and/or dependent(s) stays with the official or employee, the difference in hotel room rates above the single rate must be deducted. Meals and all other expenses for the spouse and/or dependent(s) will not be paid with County funds. Out of state travel must be approved in advance by Commissioners' Court. 16.03 MILEAGE 16.03.01 Mileage shall be paid at the rate allowed by the Internal Revenue Service for the use of personal vehicles as determined by Commissioners' Court. Expenses shall be paid only when actually incurred by the employee or Elected Official/department. An employee who carpools with another individual is not eligible for mileage. 16.03.02 Mileage between starting and final destinations is computed utilizing the official mileage guide in the Auditor's Office. Additional mileage must be explained and may be approved. 16.04 LODGING 16.04.01 The County will reimburse for the actual cost of lodging while traveling on official County business. 16.04.02 16.04.03 16.04.04 Reimbursement will only be made for the days of an out-of-town meeting or other business requiring overnight travel. An additional day will be reimbursed only if the distance of travel and the time of a meeting, or other business makes it necessary to be out-of-town an additional day before or after the date of the meeting. or other business. The hotel or motel receipt is required to receive reimbursement. Advance payment for lodging may be made directly to the vendor. When making reservations for travel, always request the government or conference rate. 16.05 MEALS 16.05.01 Calhoun County reimburses meals at a per diem allowance or actual expenses. Meal reimbursement is authorized for out of county business related travel. 16.05.02 16.05.03 Meals may be reimbursed at actual expense subject to requirements of documentation. Tips and gratuities are allowed. The daily per diem rate for Calhoun County excluding tips is annually determined by the Commissioner's Court in a accordance with their purchasing policies. 49 16.06.01 16.06 OTHER TRANSPORTATION 16.06.02 16.06.03 The County will payor reimburse travel by air, bus or train at the lowest possible rates. The passenger's copy of the original ticket must be submitted with the "Travel Reimbursement Request". Tickets may be paid for in advance from a travel agency invoice. Parking fees may also be reimbursed. A receipt is required for reimbursement. Taxis, buses, and other ground transportation to and from airports are allowable expenses. Taxis may be used to go to and from hotel/motel to meeting sites and to and from places for meals. A receipt that shows starting location and ending destination is required for reimbursement. 16.08 NON-REIMBURSABLE EXPENSES Items such as bar charges, travel insurance, meal gratuities (tips) above reasonable amounts, dry cleaning or laundry, recreational facilities charges, and hotel pay movies are not allowed. Charges for personal telephone calls will not be reimbursed. All telephone calls are deemed to be personal calls unless the individual requesting the reimbursement provides proof that the call was for County business reasons. 17.00 POLICY ON AMERICANS WITH DISABILITIES ACT fl: '1 -;-0:"1""""1'0; ~~~~"1 ! - 17.01.01 17.01 POLICY OVERVIEW 17.01.02 17.01.03 17.01.04 The Americans with Disabilities Act (ADA) requires employers to reasonably accommodate qualified individuals with disabilities. It is the policy of the County to comply with all federal and state laws concerning the employment of persons with disabilities. It is the County's policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training, or other terms, conditions, and privileges of employment. The County will reasonably accommodate qualified individuals with a temporary or long-term disability so that they can perform the essential functions of a job. An individual who can be reasonably accommodated for a job, without undue hardship, will be given the same consideration for that position as any other applicant. All employees are required to comply with safety standards. Applicants who pose a direct threat to the health or safety of other individuals in the workplace, which threat cannot be eliminated by reasonable accommodation, will not be hired. 50 17.01.05 Current employees who pose a direct threat to the health or safety of the other individuals in the workplace will be placed on appropriate leave until an organizational decision has been made in regard to the employee's immediate employment situation. 17.01.06 Commissioners' Court is responsible for implementing this policy, including resolution of reasonable accommodation, safety, and undue hardship issues. 17 .02 DEFINITIONS 17.02.01 As used in this policy, the following terms have the indicated meaning and will be adhered to in relation to the ADA policy. 1. Disability - Refers to a physical or mental impairment that substantially limits one (1) or more of the major life activities of an individual. An individual who has such an impairment, has a record of such an impairment, or is regarded as having such an impairment is a "disabled individual". 2. Reasonable accommodation - Means making existing facilities readily accessible to and usable by individuals with disabilities, job restructuring, part time or modified work schedules, reassignment to a vacant position, acquisition or modification of equipment or devices, adjustment or modification of examinations, adjustment or modification of training materials, adjustment or modification of policies, and similar activities. 3. Undue hardship - Means an action requiring significant difficulty or expense by the employer. The factors to be considered in determining an undue hardship include: a) The nature and cost of the accommodation; b) The overall financial resources of the facility at which the reasonable accommodation is to be made; c) The number of persons employed at that facility; d) The effect on expenses and resources or other impact upon that facility; e) The overall financial resources of the County; f) The overall number of employees and facilities; g) The operations of the particular facility as well as the entire County; and h) The relationship of the particular facility to the County. These are not all of the factors but merely examples. 4. Essential job functions - Refers to those activities of a job that are the core to performing said job for which the job exists that cannot be modified. 18.00 WORKPLACE VIOLENCE POLICY ~:t: !J -..- .~....., -"-:1 18.01 POLICY OVERVIEW The County provides a safe workplace for all employees. To ensure a safe workplace and to reduce the risk of violence, all employees should review and understand all provisions of this workplace violence policy. 18.02 PROHIBITED CONDUCT 51 18.02.01 18.02.02 The County does not tolerate any type of workplace violence committed by or against employees. Employees are prohibited from making threats or engaging in violent activities. This list of behaviors, while not inclusive, provides examples of conduct that is prohibited: 1. Causing physical injury to another person; or 2. Making threatening remarks; or 3. Aggressive or hostile behavior that creates a reasonable fear of injury to another person or subjects another individual to emotional distress; or 4. Intentionally damaging employer property or property of another employee; or 5. Committing acts motivated by, or related to, sexual harassment or domestic violence. 18.03 REPORTING PROCEDURES Any potentially dangerous situations must be reported immediately to a supervisor or the County Judge. Reports can be made anonymously and all reported incidents will be investigated. Reports or incidents warranting confidentiality will be handled appropriately and information will be disclosed to others only on a need-to-know basis. All parties involved in a situation will be counseled and the results of investigations will be discussed with them. The County will actively intervene at any indication of a possibly hostile or violent situation. 18.04.01 18.04 RISK REDUCTION MEASURES 18.04.02 18.04.03 18.04.04 Hiring: The Department Head takes reasonable measures to conduct background investigations to review candidates' backgrounds and reduce the risk of hiring individuals with a history of violent behavior. Safety: The County conducts annual inspections of the premises to evaluate and determine any vulnerabilities to workplace violence or hazards. Any necessary corrective action will be taken to reduce all risks. Individual Situations: While we do not expect employees to be skilled at identifying potentially dangerous persons, employees are expected to exercise good judgment and to inform the County Judge if any employee exhibits behavior which could be a sign of potentially dangerous situations. Such behavior includes: 1. Displaying overt signs of extreme stress, resentment, hostility, or anger; or 2. Making threatening remarks; or 3. Sudden or significant deterioration of performance; or 4. Displaying irrational or inappropriate behavior. Employees at Risk: The Human Resources Coordinator will identify and maintain a list of employees who have been determined to be at risk for becoming victims of violence because of the nature of their job or because they are subject to harassment, violence, or threats from a non-employee. 18.05 DANGEROUS/EMERGENCY SITUATIONS Employees who confront or encounter an armed or dangerous person should not attempt to challenge or disarm the individual. Employees should remain calm, make constant eye contact and talk to the individual. If a supervisor can be safely notified of the need for assistance 52 without endangering the safety of the employee or others, such notice should be given. Otherwise, cooperate and follow the instructions given. 18.06 ENFORCEMENT Threats, threatening conduct, or any other acts of aggression or violence in the workplace will not be tolerated. Any employee determined to have committed such acts will be subject to disciplinary action, up to and including termination. Non-employees engaged in violent acts on the employer's premises will be reported to the proper authorities and fully prosecuted. 19.00 SMOKING POLICY ~ ~ ..ll. 19.01 PURPOSE The County maintains a smoke-free environment. No smoking is permitted in any part of the building owned, leased, or rented by the County. Employees may smoke outside in designated areas. When smoking outside, do not leave cigarette butts or other traces of litter or tobacco use on the ground or anywhere else. Dispose of any litter properly in the receptacles provided for that purpose. 53 CALHOUN COUNTY INVESTMENT POLICY AND REAPPOINT RHONDA KOKENA, COUNTY TREASURER AS THE COUNTY INVESTMENT OFFICER: A Motion to approve the Calhoun County Investment Policy and reappoint Rhonda Kokena, County Treasurer as the County Investment Officer was made by Commissioner Galvan and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY INVESTMENT POLICY Reviewed & Adopted Commissioner's Court January 13. 2005 Reviewed & Accepted Commissioner's Court May 11. 2006 Reviewed & Accepted Commissioner's Court March 22. 2007 Reviewed & Accepted Commissioner's Court February 28. 2008 Reviewed & Accepted Commissioner's Court April 9. 2009 Reviewed & Accepted Commissioner's Court January 28. 2010 Reviewed & Accepted Commissioner's Court February 24. 2011 Reviewed & Accepted Commissioner's Court April 12. 2012 Reviewed & Accepted Commissioner's Court March 14.2013 INVESTMENT POLICY TABLE Of CONTENTS Page I. PURPOSE........................................... II. INVESTMENT STRATEGY.................... .... 2 III. INVESTMENT OBJECTiVES..................... 2 IV. INVESTMENT TyPES.............................. 4 V. INVESTMENT PROTECTION & RESPONSiBILITy........................ .... ....... 6 Investment Institutions Defined Qualifications For Approval of Brokers/Dealers Delivery vs. Payment Audit Control Standard of Care Quarterly Reporting March 7, 2013 CALHOUN COUNTY INVESTMENT POLICY I. PURPOSE FORMAL ADOPTION: This Investment Policy is authorized by the Calhoun County Commissioners' Court in accordance with Chapter 2256, Texas Government Code, the Public Funds Investment act, and Section 116.112, Local Government Code. A copy of the Public Funds Investment Act is attached hereto and incorporated by reference. SCOPE: This Investment Policy applies to all the investment activities of the County. This Policy establishes guidelines for: 1) who can invest County funds; 2) how County funds will be invested; and 3) when and how a periodic review of investments will be made. FUNDS: This Investment Policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. COUNTY'S INVESTMENT OFFICER: In accordance with Section 116.112(a). Local Government Code and/or Chapter 2256, Sec. 2256.005(f) and (g). the Calhoun County Commissioner's Court, may invest County funds that are not immediately required to pay obligations of the County. If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the County, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioner's Court in accordance with Government Code 2256.005(i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioner's Court extends the County Treasurer full authority for the investment of Calhoun County funds between meetings of the Commissioner's Court, official approval of which shall be made by said Court at the next official meeting of the Commissioner's Court. II. INVESTMENT STRATEGY In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed and attached hereto for each of the funds under Calhoun County's control. Each investment strategy must describe the investment objectives for the particular fund using the objectives for the particular fund by following the priorities of importance as listed hereto: 1. Understanding of the suitability of the investment to the financial requirements of the entity; 2. Preservation and safety of the principal; 3. Liquidity; 4. Marketability of the investment if the need arises to liquidate the investment before maturity; 5. Diversification of the investment portfolio; and 6. Yield. In accordance with the Public Funds Investment Act, Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. III. INVESTMENT OBJECTIVES Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun County will invest 2 according to investment strategies for each fund as adopted by Commissioner's Court resolution in accordance with Section 2256.005(d). SAFETY & LIQUIDITY: Safety of principal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the County's cash needs. DIVERSIFICATION: It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments selected of the County shall always provide for stability of income and reasonable liquidity. YIELD: The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY: Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds what will not be needed to meet current-year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING: Calhoun County shall provide training as required by the Public Funds Investment Act, Section 2256.008 and periodic training in investments for the County Investment Officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. 3 VI. INVESTMENT TYPES Investments described below are authorized Public Funds Investment Act as eligible securities for the County. County funds governed by this Policy may be vested in: 1) Obligations of the United States or its agencies and instrumentalities. Section 2256.009(a) (1), Gov.Code. 2) Direct obligations of the State of Texas, or its agencies and instrumentalities. Section 2256.009 (a) (2), Gov.Code. 3) Other obligations, the principal and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities. Section 2256(a)(4). Gov.Code. 4) Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment equality by a nationally recognized investment rating firm and having received a rating of not less than "A" or it equivalent. Section 2256.010 (1-3),Gov.Code. 5) Certificates of Deposit issued by state and national banks and savings & loan associations domiciled in Texas that are: Section 2256.010 (1-3), Gov.Code. a) guaranteed or insured by the Federal Deposit insurance Corporation or its successor; b) secured in any other manner and amount provided by law for deposits of the county. c) governed by a Depository Agreement. 6) A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it: a) has defined termination date; 4 b) is secured by obligations described by Section 2256.009 (a)(l) of the Public Funds Investment Act; and c) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third party selected and approved by the county; and d) is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. 7) Eligible investment pools (as discussed in the Public Funds Investment Act, Section 2256.016-2256.019) if the Commissioner's Court by resolution authorizes investment in the particular pool. An investment pool shall. invest the funds it receives form entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. 8) Negotiable Order of Withdrawal (NOW) Accounts and Money Market Accounts. The County expressly prohibits any direct investment in asset or mortgage backed securities. The County expressly prohibits the acceptance for collateralized deposits, interest-only and principal only mortgage backed securities and collateralized mortgage obligations with stated final maturities in excess of ten years or with coupon rates that float inversely to market index movements. The County expressly allows money market mutual funds and eligible investment pools, authorized by the Commissioner's Court, to invest to the full extent permissible within the Public Funds Investment Act. 5 V. INVESTMENT PROTECTION AND RESPONSIBILITY The County shall seek to control the risk of loss due to the failure of a security issuer or grantor. Such risk shall be controlled by investing only in the safest types of securities as defined in the Policy; by collateralization as required by law; and through portfolio diversification by maturity and type. Section 2256.005(b))(2-3), Gov.Code. The purchase of individual securities shall be executed "delivery vs. payment" through the County's safekeeping agent. By so doing, county funds are not released until the County has received, through Safekeeping Agent, the securities purchased. Section 2256.005(b) (4)(E), Gov. Code. Diversification by investment type shall be maintained by ensuring an active and efficient secondary market in portfolio investments and by controlling the market and opportunity risks associated with specific investment types. It is the County's policy to diversify its portfolio to eliminate the risk of loss resulting from the concentration of assets in a specific maturity (except zero duration funds), a specific issuer, or a specific class of investments. County investments shall always be selected to proven stability of income and reasonable liquidity. Section 2256.005(d) (5), Gov.Code. Diversification by investment maturity shall not exceed the anticipated cash flow requirements of the funds, in order to minimize risk of loss to interest rate fluctuations. Liquidity shall be achieved by anticipating cash flow requirement of the County consistent with the objectives of this Policy, through scheduled maturity of investments. A security may be liquidated to meet unanticipated cash requirements, to re-deploy cash into other investments expected to outperform current holdings, or otherwise to adjust the portfolio. 6 INVESTMENT INSTITUTIONS DEFINED The Calhoun County Investment Officer shall invest County funds with any and all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: 1) Depository bank -INTERNATIONAL BANK OF COMMERCE; 2) Other state or national banks domiciled in Texas that are insured by FDIC; 3) Public funds investment pools which are rated no lower than AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service. 4) Government securities brokers and dealers. QUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS In accordance with 2256.005(k), a written copy of this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: a) received and thoroughly reviewed the investment policy of the county; and b) acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may not buy any securities from a person who has not delivered to the county an instrument in substantially the form provided above according to Section 2256.005(1). DELIVERY VS. PAYMENT It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies' securities shall be purchased 7 using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. By so doing, County funds are not released until the County as received, through the Federal Reserve wire, the securities purchased. AUDIT CONTROL The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioner's Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of the management controls on investments and adherence to the entity's established investment policies in accordance with Government Code 2256.005(m). STANDARD OF CARE In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's affairs, not for speculation, but for investment, considering the probable safety of capital and probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: 1) Preservation and safety of principal; 2) Liquidity; and 3) Yield. In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration: 1) the investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and 2) whether the investment decision was consistent with the written investment policy of the county. 8 QUARTERLY REPORTING In accordance with Government Code 2256.023, not less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. 9 AGREEMENT BETWEEN SHERIFF'S OFFICE AND SOUTHERN SOFTWARE AND AUTHORIZE NECESSARY SIGNATURES: Chief Deputy Bryon Prall: Already using Southern Software. The agreement had been signed the prior year and had not come through Commissioners' Court. A Motion to approve the agreement between the Sheriff's Office and Southern Software and authorize necessary signatures as made by Commissioner Galvan and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ORIGINAL SOUTHERN SOFTWARE'S ANNUAL SOFTWARE SUPPORT AGREEMENT JAIL-PAKTM 7:00 a.m., CST to 6:00 p.m., CST . Jail-Pak™. This Software Support Agreement covers support from 7:00 a.m. to 6:00 p.m., CST, Monday through Friday. Problem Resolution Southern Software will provide customer software support for mission critical operation of Jail_Pak™, from 7:00 a.m. to 6:00 p.m., CST, Monday through Friday. This Agreement does not constitute a warranty but provides for mission critical problem resolutions and non-mission critical problem resolutions of repeatable errors during normal business hours, CST. Southern Software cannot warrant the product will operate free of problems in perpetuity. Southern Software does not warrant third party software applications used in programs provided to customers, Le., Microsoft@Word. The purpose of this Agreement is to provide the necessary technicai assistance to ensure a timely problem resolution and to minimize down time. Mission critical is defined as "any problem that renders the entire system unstable or inoperable". . For problems covered under this Agreement, Southern Software will provide the following: . Telephone response within five hours of notification of the problem. During this initial response, support personnel will determine the nature of the problem and severity. An attempt to resolve the problem will be made by giving instructions to the customer. . If this is unsuccessful or the severity too great, then Southern Software will escalate to a Level 2 response. A Level 2 response involves a support technician connecting remotely to the customer's network using industry standard secure remote diagnostic methods to attempt to resolve the problem. . If the problem is unabie to be detected or resolved with a Level 2 response then a technician will be scheduled for an on site visit. There is no cost to the customer for the on site visit as long as the problem is with a Southern Software product or equipment covered by a Southern Software support contract and as long as the problem is not due to a virus or negligent actions/treatment. The user understands support staff may provide a temporary fix. A permanent fix will be provided at a later date. . Program Updates Southern Software will provide program updates to support customers as new updates, fixes and features are added. Updates will be made universally to all supported customers at one time. No custom programming will be performed. Third Party If, at any time, an update of a third party's software is required, Southern Software will not incur the cost of such upgrade. System Administrator The customer agrees to have a designated administrator (primary contact for support and update issues). It is highly desirable that the administrator be knowledgeable in networking and Windows@.operating systems. Data Backup Statement The customer understands that it is the customer's responsibility to ensure data backups are being made daily and verified for accuracy. Virus Statement The customer agrees to have virus protection software loaded on each machine and agrees to update it weekly. (Southern Software recommends updating your virus protection software on each machine daily.) This support contract does not cover assistance in the recovery of damage caused by viruses. Items not covered ~ this annual support aareement - . Installation and setup of new equipment. . Transferring of data. . . Moving equipment from one site to another. . On-site installation/reinstallation of Southern Software products or installation/reinstallation of third party software/products. . Virus damage/recovery repair work. . Recovery/repair work related to natural disasters such as lightning, floods, etc.. . Replacement of equipment that is out of warranty. . Cost of upgrades to third party software including but not limited to Microsoft'M products (ie. Office, SQL, etc.), Anti-virus software, PcAnywhere TM, etc. or cost of updates to operating systems. . Data Conversions. . On-site Training. . Interfaces with third party products. . Data loss due to drive crashes, machine failures, etc. Benefits . The Software Support Agreement only covers software developed by Southern Software. . Toll-free telephone support, Monday through Friday, 8:30 a.m. to 5:00 p.m., EST . 24-hour fax availability (Benefits continued) . Software Updates . Remote System Support G Annual User's Conference . Free hardware/network assessments for upgrades. . Free follow-up/new employee training at Southern Software's office. System Access/Customer Responsibility The customer agrees to provide a dedicated computer capable of remote access for support purposes. The computer designated for remote connectivity shall allow access to all computers on the network requiring support. This Annual Software Support Agreement provides coverage that begins January 1, 2013. and ends December 31, 2013. Annual Support $5,650.00 By signing this document you are confirming that you have read and understand the terms and conditions of this annual support agreement. /mportant- Support Renewa/ Clause A/apse /n support renewal will require that all outstanding support balances be paid in full prior to reinstatementof support. Support fees are non-refundable. .3 /' Jtl-i "7 Date - Cu CALHOUN CTY SHERIFF (JMSI. TX Name of Department NOTE: IF A PURCHASE ORDER NUMBER IS REQUIRED ON THE SUPPORT INVOICE PLEASE ENTER HERE . IF THE NUMBER IS NOT AVAILABLE AT THIS TIME, PLEASE FAX THE PURCHASE ORDER TO (910)695- .0251 WHEN IT IS AVAILABLE. o NO PURCHASE ORDER NUMBER WILL BE REQUIRED. SPECIAL CIRCUST ANCES, ill 2813 NOTES; SUPPORT PERIOD, CHANGED TO ACCOMMODATE CUSTOMER. TRADE IN OF A 2008 PICK-UP TRUCK VIN#lFTPW12VX8F877661, ASSET #21-0225 FOR THE PURCHASE OF A 2013 FORD F150 PICKUP TRUCK AND APPROVE REMOVING THE 2008 TRUCK FROM PRECINCT #1 INVENTORY: A Motion to trade in of a 2008 Pick-up Truck VIN #lFTPW12VX8F877661, Asset #21-0225 for the purchase of a 2013 Ford F150 Pickup Truck and approve removing the 2008 Truck from Precinct #1 Inventory was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PURCHASE OF A 2013 FORD F150 PICKUP TRUCK VIN#lFTFW1CF4DFB20529T FOR PRECINCT #1: A Motion to approve the purchase of a 2013 Ford F150 Pickup Truck VIN# 1FTFW1CFRDB20529T for Precinct #1 was made by Commissioner Lyssy and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. RESOLUTION OPPOSING THE PASSAGE OF HB 958: Commissioner Fritsch: It looks like the Bill is "dead in the water". Recommendation from Jim Allison is to pass the Resolution and get it passed today and get it to iegislation. Judge Pfeifer: Legislation enables TDRS to draw up to 7% interest if they can get it. They may only be able to draw 3% but the Bill would cap it at 5% Commissioner Fritsch: Current limit on County retirement fund is 7%. State retirement fund is capped at 5% and wanted to cap all of them be 5% as well. This will effect retirement by approximately 17% by doing that. A Motion to approve the Resolution opposing the passage of HB 958 was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. RESOLUTION STATE OF TEXAS & IN THE COMMISSIONERS COURT COUNTY OF CALHOUN & STRONGLY OPPOSING THE PASSAGE OF HB 958 WHICH PROPOSES TO REDUCE THE INTEREST CREDITING RATE ON ALL TCDRS FUNDS FROM 7% TO 5% WHEREAS, the Texas Legislature created the Texas County and District Retirement System ("TCDRS") in 1967; and WHEREAS, TCDRS partners with Texas counties and districts to provide retirement, disability and survivor benefits to more than 225,000 Texas county and district employees: and WHEREAS, TCDRSis governed by the Texas Legislature and overseen by an independent board of trustees; and WHEREAS, TCDRS receives no state funding as each plan is funded independently by each county 01' district; and WHEREAS, HB 958, which would reduce the interest crediting rate on all TCDRS funds from 7% to 5%, has been filed dlll'ing the 83,d Texas Legislative Session: and WHEREAS, TCDRS is the only statewide plan in Which reducing the interest rate significantly impacts retiree henefits; and WHEREAS, TCDRS counties and districts currently have local control to select benefits and costs based on their workforce needs and budget, and ' WHEREAS, the passage ofHB 958 would have an adverse etTect on TCDRS retiree benefits. NOW, THEREFORE, BE IT RESOLVED THAT the Commissioners Court of Calhoun County, Texas, does hereby declare its strong opposition to any effort of the Texas Legislature to pass legislation that reduces the interest crediting rate on TCDRS funds. ' BE IT FURTHER RESOL YED THAT the Commissione!'s COUlt of Calhoun County, Texas, urges the Texas Legislature to reject HB 958 in its entirety. RESOL VED THIS 14'" DAY OF MARCH, 2013 ~ {;;~-jJPte~~ County Judge I. ei E, ritsch co'f~,J" i sioonn'er: pct,:f, () ~ tJ.' ,Uw;ti,,-, Kenneth W. Finster Commissioner, Pc!. #4 VOTING EQUIPMENT LEASE BETWEEN CALHOUN COUNTY ELECTIONS OFFICE AND CALHOUN COUNTY ISD AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion to approve the voting equipment lease between Calhoun County Elections Office and Calhoun County ISD and authorize County Judge to sign was made by Commissioner Galvan and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. /VAL V oting Equipment Lease Basic Terms Date: February 26, 2013 Lessor: Calhoun County, Texas Lessor's Address: Calhoun County Court House 211 S. Ann, Port Lavaca, Texas 77979 Lessee: Calhoun County Independent School District Lessee's Address: 525 N. Commerce St. Port Lavaca, Tx. 77979 Equipment 16 (number) voting machines described as ES&S Automark Term (days): I for Early Voting $5400.00 X 3% X 7 Days = $1134.00 Election Day - 15 polling places X $5400.00 X 3% = $2430.00 Commencement Date: Aoril29. 2013 Termination Date: Mav 7, 2013 May 11, 2013-Election Day Rent: $ 3,564.00 Security Deposit: $ Permitted Use: Election Voting Clauses and Covenants A. Lessee agrees to - 1. Lease the Equipment for the entire Term beginning on the Commencement Date and ending on the Termination Date 2. Accept the voting equipment in its present condition "AS IS," the equipment being currently suitable for the Permitted Use. 3. Obey (a) all applicable laws relating to the use ofthe voting equipment and (b) any requirements imposed by utility companies serving or insurance companies covering the Premises. 4. Take reasonable care not to damage or destroy the equipment. 5. Purchase and provide at the renters own expense all ballots, software, programming and supplies necessary for the proper use of the voting machines. 6. Repair, replace, and maintain the voting equipment, nonna! wear excepted. 7. Return the voting machines to the County at the end of the lease tenn. 8. INDEMNIFY, DEFEND, AND HOLD LESSOR AND LIENHOLDER HARMLESS FROM ANY INJURY (AND ANY RESULTING OR RELATED CLAIM, ACTION, LOSS, LIABllJTY, OR REASONABLE EXPENSE, INCLUDING ATTORNEY'S FEES AND OTIlER FEES AND COURT AND OTIlER COSTS) OCCURRING IN TIlE USE OF THESE VOTING MACHINES. THE INDEMNITY CONTAINED IN THIS PARAGRAPH (a) IS INDEPENDENT OF ANY INSURANCE, (b) WILL NOT BE LIMITED BY COMPARATIVE NEGLIGENCE STATUTES OR DAMAGES PAID UNDER THE WORKERS' COMPENSATION ACT OR SIMILAR EMPLOYEE BENEFIT ACTS, (c) WILL SURVIVE THE END OF THE TERM, AND (d) WILL APPLY EVEN IF AN INJURY IS CAUSED IN WHOLE ORIN PART BY THE ORDINARY NEGLIGENCE OR STRICT LIABILITY OF CALHOUN BUT WILL NOT APPLY TO THE EXTENT AN INJURY IS CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF CALHOUN COUNlY. B. Lessee agrees Dot to _ 1. Use the equipment for any purpose other than the Permitted Use. 2. Create a nuisance. 3. Permit any waste. 4. Use the equipment in any way that would increase insurance premiums or void insurance on the equipment. 5. Change Lessor's equipment. 6. Alter the equipment. 7. Allow a lien to be placed on the equipment. C. Lessor agrees to - I. Lease to Lessee the equipment for the entire Tenn beginning on the Commencement Date and ending on the Tennination Date. 2. Provide the Essential Services and instruction on the use and function of the equipment. 3. Repair, replace, and maintain the equipment as provided by the manufacture warranty on the equipment and to the extent of this warranty only. D. Lessor agrees not to . 1. Interfere with Lessee's possession of the equipment as long as Lessee is not in default. 2. Interfer in any way with the election and the use of the equipment during the election being held by the Lessee. E. Lessor and Lessee agree to the following: 1. Alterations. Any physical additions or improvements to the equipment made by Lessee will become the property of Lessor. Lessor may require that Lessee, at the end of the Term and at Lessee's expense, remove any physical additions and improvements, repair any alterations, and restore the equipment to the condition existing at the Commencement Date, normal wear excepted. 2. Abatement. Lessee's covenant to pay Rent and Lessor's covenants are independent. Except as otherwise provided, Lessee will not be entitled to abate Rent for any reason. 3. Insurance. Lessee and Lessor will maintain the respective PERSONALPROPERTY insurance coverage's on equipment owned by them, being used by them or under their protection, possession or control. 4. Release ofelaims/Subrogation. LESSOR AND LESSEE RELEASE EACH OTIIER AND LIENHOLDER FROM ALL CLAIMS OR LIABILITIES FOR DAMAGE TO TIIE EQUlPMENT, DAMAGE TO OR LOSS OF PERSONAL PROPERTY WITIllN TIIE EQUlPMENT, AND LOSS THAT ARE COVERED BY TIIE RELEASING INSURANCE OR THAT WOULD HAVE BEEN COVERED BY THE REQUIRED INSURANCE IF TIIE PARTY FAILS TO MAINTAIN TIIE PERSONAL PROPERTY COVERAGES REQUIRED BY TIllS LEASE. TIIE PARTY INCURRING THE DAMAGE OR LOSS WILL BE RESPONSffiLE FOR ANY DEDUCTffiLE OR SELF-INSURED RETENTION UNDER ITS PROPERTY INSURANCE. LESSOR AND LESSEE WILL NOTIFY TIIE ISSUING PROPERTY INSURANCE COMPANIES OF TIIE RELEASE SET FORTH IN TIllS PARAGRAPH AND WlLL HAVE THE PERSONAL PROPERTY INSURANCE POLICIES ENDORSED, IF NECESSARY, TO PREVENT INVALIDATION OF COVERAGE. THIS RELEASE WILL NOT APPLY IF IT INVALIDATES TIIE PROPERTY INSURANCE COVERAGE OF TIIE RELEASING PARTY. THE RELEASE IN THIS PARAGRAPH WILL APPLY EVEN IF THE DAMAGE OR LOSS IS CAUSED IN WHOLE OR IN PART BY THE ORDINARY NEGLIGENCE OR STRICT LIABILITY OF THE RELEASED PARTY BUT WILL NOT APPLY TO THE EXTENT THE DAMAGE OR LOSS IS CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF THE RELEASED PARTY. 5. Alternative Dispute Resolution. Lessor and Lessee agree to mediate in good faith before filing a suit for damages. 6. Attorney's Fees. If either party retains an attorney to enforce this lease, the party prevailing in litigation is entitled to recover reasonable attorney's fees and other fees and court and other costs. 7. Venue. Exclusive venue is in the county in which the Premises are located. 8. Entire Agreement.' This lease is the entire agreement of the parties, and there are no oral representations, warranties, agreements, or promises pertaining to this lease or to any expressly mentioned exhibits and riders not incorporated in writing in this lease. 9. Amendment of Lease. This lease may be amended only by an instrument in writing signed by Lessor and Lessee. 10. Limitation of Warranties. THERE ARE NO IMPLIED W ARRANTms OF MERCHANT ABILITY, OF FITNESS FOR A PARTICULAR PURPOSE, OR OF ANY OTHER KIND ARISING OUT OF TIllS LEASE, AND THERE ARE NO WARRANTIES THAT EXTEND BEYOND THOSE EXPRESSLY STATED IN TIllS LEASE. 11. Notices. Any notice required or permitted under this lease must be in writing. Any notice required by this lease will be deemed to be delivered (whether actually received or not) when deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and addressed to the intended recipient at the address shown in this lease. Notice may also be given by regular mail, personal delivery, courier delivery, facsimile transmission, or other commercially reasonable means and will be effective when actually received. Any address for notice may be changed by written notice delivered as provided herein. Lessor: Calhoun County Texas Jcy\A IJ~ Michael Pfiefer, oun dge Lessee: /'J.,qu.Joa.~ ~.~T" 7:3',b / ~~J#' ~it;e:~AJ-' '_ VOTING EQUIPMENT LEASE BETWEEN CALHOUN COUNTY ELECTIONS OFFICE AND CITY OF PORT LAVACA AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion to approve the voting equipment lease between Calhoun County Eiections Office and City of Port Lavaca and authorize County Judge to sign was made by Commissioner Galvan and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Voting Equipment Lease ......Ba~i(:Tetms. . Date: December 26,2012 Lessor: Calhoun County, Texas Lessor's Address: Calhoun County C01ui House 211 S. Ann, Port Lavaca, Texas 77979 Lessee: City of Port Lavaca, Texas Lessee's Address: 202 N. Virginia, Port Lavaca, Texas Equipment --L (number) voting machines described as ES&S Automarl{ Term (days): 8 (Early & Election Day) (number of days) Commencement Date: April 29, 2013 Termination Date: Mav 7. 2013 May 11, 20B.Election Day Rent: $ 1296.00 (earlv 1 machine @ $5400.00 for 7 days x 3% = 1134.00) (Election day 1 machines @5400.00 for 1 day x 3% = 162.00) Security Deposit: $ Permitted Use: Election Voting Clauses and Covenants A, Lessee agrees to . 1. Lease the Equipment for the entire Term beginning on the Commencement Date and ending on the Termination Date 2. Accept the voting equipment in its present condition "AS IS," the equipment being currently suitable for the Permitted Use. 3, Obey (a) all applicable laws relating to the use of the voting equipment and (b) any requirements imposed by utility companies serving or insurance companies covering the Premises. 4. Talce reasonable care I10t to damage or destroy the equipment. 5, Purchase and provide at the renters own expense all ballots, software, programming and supplies necessary for the proper use of the voting machines. 6. Repair, replace, and maintain the voting equipment, normal wear excepted. 7. Return the voting machines to the County at the end of the lease term. 8. INDEMNIFY, DEFEND, AND HOLD LESSOR AND LIENHOLDER HARMLESS FROM ANY INJURY (AND ANY RESULTING OR RELATED CLAIM, ACTION, LOSS, LIABIT.1TY, OR REASONABLE EXPENSE, INCLUDING ATTORNEY'S FEES AND OTHER FEES AND COURT AND OTHER COSTS) OCCURRING IN THE USE OF THESE VOTING MACHINES. THE INDEMNITY CONTAINED IN THIS PARAGRAPH (a) IS INDEPENDENT OF ANY INSURANCE, (b) WILL NOT BE LIMITED BY COMPARATIVE NEGLIGENCE STATUTES OR DAMAGES PAID UNDER THE WORKERS' COMPENSATION ACT OR SIMILAR EMPLOYEE BENEFIT ACTS, (c) WILL SURVIVE THE END OF THE TERM, AND (d) Wfi,L APPLY EVEN IF AN INJ1JRY IS CAUSED IN WHOLE ORIN PART BY THE ORDINARY NEGLIGENCE OR STRICT LIABfi,ITY OF CALHOUN BUT Wfi,L NOT APPLY TO THE EXTENT AN INJURY IS CAUSEDBYTBE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF CALHOUN COUNTY. B. Lessee agrees not to - 1. Use the equipment for any purpose other than the Permitted Use. 2. Create a nuisance. 3, Permit any waste. 4. Use the equipment in any way that would increase insurance premiums or void insurance on the equipment. S. Change Lessor's equipment. 6. Alter the equipment. 7, Allow a lien to be placed on the equipment. C. Lessor agrees to - 1. Lease to Lessee the equipment for the entire Term beginning on the Commencement Date and ending on the Termination Date. 2. Provide the Essential Services and instruction on the use and function of the equipment, 3. Repair, replace, and maintain the equipment as provided by the manufacture warranty on the equipment and to the extent ofthis warranty only, D. Lessor agrees not to - 1. Interfere with Lessee's possession of the equipment as long as Lessee is not in default. 2. Interfer in any way with the election and the use ofthe equipment during the election being held by the Lessee. E. Lessor and Lessee agree to the following: 1. Alterations. Any physical additions or improvements to the equipment made by Lessee will become the property of Lessor. Lessor may require that Lessee, at the end of the Tenn and at Lessee's expense, remove any physical additions and improvements, repair any alterations, and restore the equipment to the condition existing at the Commencement Date, normal wear excepted. 2. Abatement. Lessee's covenant to pay Rent and Lessor's covenants are independent. Except as otherwise provided, Lessee will not be entitled to abate Rent for any reason, 3. Insurance. Lessee and Lessor will maintain the respective PERSONAL PROPERTY insurance coverage's on equipment owned by them, being used by them or under their protection, possession or control. 4. Release oIClaims/Subrogation. LESSOR AND LESSEE RELEASE EACH OTHER AND LIENHOLDER FROM ALL CLAIMS OR LIABILITIES FOR DAMAGE TO THE EQUlPMENT, DAMAGE TO OR LOSS OF PERSONAL PROPERTY WITHIN THE EQUlPMENT, AND LOSS THAT ARE COVERED BY THE RELEASING INSURANCE OR THAT WOULD HAVE BEEN COVERED BY THE REQUIRED INSURANCE IF THE PARTY FAILS TO MAINTAIN THE PERSONAL PROPERTY COVERAGES REQUIRED BY TIDS LEASE. THE PARTY INCURRING THE DAMAGE OR LOSS WILL BE RESPONSIBLE FOR ANY DEDUCTIBLE OR SELF-INSURED RETENTION UNDER ITS PROPERTY INSURANCE. LESSOR AND LESSEE WILL NOTIFY TIlE ISSUING PROPERTY INSURANCE COMP ANlES OF THE RELEASE SET FORTH IN TIllS PARAGRAPH AND WILL HAVE THE PERSONAL PROPERTY INSURANCE POLICIES ENDORSED, IF NECESSARY, TO PREVENT INVALIDATION OF COVERAGE. TIllS RELEASE WILL NOT APPLY IF IT INVALIDATES THE PROPERTY INSURANCE COVERAGE OF THE RELEASING PARTY. THE RELEASE IN TIllS PARAGRAPH WILL APPLY EVEN IF THE DAMAGE OR LOSS IS CAUSED IN WHOLE OR IN PART BY THE ORDINARY NEGLIGENCE OR STRICT LIABILITY OF THE RELEASED PARTY BUT WILL NOT APPLY TO THE EXTENT THE DAMAGE OR LOSS IS CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL MlSCONDUCT OF THE RELEASED PARTY. 5. Alternative Dispute Resolution. Lessor and Lessee agree to mediate in good faith before filing a suit for damages. 6. Attomey's Fees. If either party retains an attorney to enforce this lease, the party prevailing in litigation is entitled to recover reasonable attorney'sfees and other fees and court and other costs. 7. Venue. Exclusive venue is in the county in which the Premises are located. 8. Entire Agreement. This lease is the entire agreement of the parties, and there are no oral representations, warranties, agreements, or promises pertaining to this lease or to any expressly mentioned exhibits and riders not incorporated in writing in this lease. 9. Amendment of Lease. This lease may be amended only by an instrument in writing signed by Lessor and Lessee. 10. Limitation oj Warranties. TIffiRE ARE NO lMPLIED WARRANTIES OF MERCHANTABll,ITY, OF FITNESS FOR A PARTICULAR PURPOSE, OR OF ANY OTHER KIND ARISING OUT OF THIS LEASE, AND THERE ARE NO WARRANTIES THAT EXTEND BEYOND THOSE EXPRESSLY STATED IN THIS LEASE. 11. Notices. Any notice required or pennitted under this lease must be in writing. Any notice required by this lease will be deemed to be delivered (whether actually received or not) when deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and addressed to the intended recipient at the address shown in this lease. Notice may also be given by regular mail, personal delivery, courier delivery, facsimile transmission, or other conunercially reasonable means and will be effective when actually received. Any address for notice may be changed by written notice delivered as provided herein. Lessor: Calhoun County Texas ~~ 'chael Pfiefe~ C ty Judge Jack Whitlow Title: Mayor Attest: RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT: Commissioner Finster: It is the same as it was before. A Motion to approve the Resolution authorizing Homestead Exemption of twenty percent (20%) was made by Commissioner Finster and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 1I.l3(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,000.00) to be effective for the 2013 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction against total assessed value. ADOPTED THIS 14th DAY OF March, 2013, Roge C. Galv6 Calhoun Coun y ommissioner, Pct. I '~L ~Fri'~ Cal oun County Commissioner, Pct. 3 tL/1 / Vern Lyssy ~ Calhoun County Commissioner, Pct. 2 Lr4Lt/~ Kenneth W. Finster Calhoun County Commissioner, Pct. 4 -.',,\' i ; ,I",.' -\ Attest: Anit~l'ri?ke; e6~vtyClerk .,' "..' . ...~.. ~ . ~ By: De utyClerl} ..... COUNTY REPORTS: The following monthly reports were presented: 1) County Clerk: February 2013 2) Justices of Peace: i. Justice of the Peace #1: February 2013 ii. Justice of the Peace #2: February 2013 iii. Justice of the Peace #3: February 2013 iv. Justice of the Peace #4: February 2013 3) Calhoun County Extension Service: February 2013 A Motion to approve the County Reports was made by Judge Pfeifer and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ANITA FRICKE - COI!.lN'ThVrrGLl&RK MONTHLY REPORT RECAPITULATION OFFICE FUND - FEBRUARY"2013 CIVIL FUNDS County Fees County Clerk's Fees Recording Probate Civil Total County Clerk's Fees Judge's Fees Probate Civil Total Judge's Fees Probate Fees (Education Fees) Sheriffs Fees Jury Fees Law library Fees Beer Licenses Appellate Fund (TGC) Court Reporter Fees Civil Indigent Fees Record Management Fees (County Clerk) Record Management Fees (County) Security Fees (County) Bond Forfeitures Subtotal County Fees $11,088.20 240.00 400.00 $11 ,728.20 30.00 0.00 30.00 30.00 450.00 0.00 560.00 0.00 80.00 240.00 160.00 1,735.00 90.00 445.00 303.00 $15,851.20 State Fees Judicial Funds (CV$820 + PR $492) Marriage license Fees Birth Certificate Fees Total State Fees SUBTOTAL Overpmt of Filing Fees to be Refunded by Co. Clk. TOTAL CIVIL FUNDS COLLECTED Records Mgmt - Ree Preserv CRIMINAL FUNDS Total Criminal Court Costs & Fines & Pre-Trial Diversion TOTAL FUNDS RECEIVED (As per ACS Report) Bank Interest Earned 1,312.00 595.00 82.80 1,989.80 $17,841.00 $17,841.00 0.00 $17,841.00 $3,934.40 Less Refunds for Overpayment of Filing Fees TOTAL FUNDS RECEIVED $21,775.40 0.00 ADJUSTED FUNDS RECEIVED $21,775.40 Plus Re-Deposit of NSF Checks (Not recorded in ACS) Less NSF Checks (Not recorded in ACS) Co. Clerk Check # AMOUNT DUE COUNTY TREASURER I $21,775.40 I ANITA FRICKE - COUNTY CLERK MONTHLY REPORT RECAPITULATION (con't) OFFICE FUND - FEBRUARY 2013 DISBURSEMENTS CK# Pavable To Descriction Amount TOTAL DISBURSEMENTS $0.00 CASH ON HAND OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposit of NSF Checks Less NSF Checks Ending Book Balance $0.00 BANK RECONCILIATION. OFFICE FUND Ending Bank Balance Outstanding DepositsU Outstanding Checks'" Plus Other Items" Less Other Items.* Reconciled Bank Balance $0.00 CASH ON HAND. TRUST FUND Beginning Book Balance Funds Received Disbursements Ending Book Balance $48,856.18 (19,544.26) $26,311.92 BANK RECONCILIATION TRUST FUND Ending Bank Balance Outstanding Deposits** Outstanding Checks** Reconciled Bank Balance $26,311.92 0.00 0.00 $26,311.92 USee Attached / -'i ~/. -'"<l? tIA:'(,~;;'~./ './ /ke-Itc-. SUBMITTED BY: Anita Fricke, County Clerk ENTER COURT NAME: JUSTICE OF " .' ENTER MONTH OF REPORT FEBRUARY ENTER YEAR OF REPORT 2013 ,'. "," CODE AMOUNT CASH BONDS .. 0.00 Revised 1f7113 ADMINISTRATION. FEE ~ ADMF 0.00 BREATH ALCOHOL TESTING - BAT 0.00 CONSOLIDATED COURTCOSTS -cee .' 2,972.33 COURTHOUSE SECURITY - CHS 297.23 CJP 0;00 CIVIL JUSTICE DATA REPOSITORY FEE - CJDR 4.41 CORRECTIONAL MANAGEMENT INSTITUTE - eMI 0;00 CR 0.00 CHILD SAFETY - CS 0;00 CHILD SEATBEL HEE - CSBF 0.00 CRIME VICTIMS COMPENSATION - cvc 0.00 DPSC/FA1LURE TO APPEAR - OMNI - DPSC S1ZW FUGITIVE APPREHENSION - FA 0.00 GENERAL REVENUE - GR 0.00 GRIM -lND LEGAL sves SUPPORT - IOF 146.61 JUVENilE CRIME & DELINQUENCY - JCD b;OO JUVENilE CASE MANAGER FUND - JCMF 46.35 JUSTICE COURT PERSONNEL TRAINING - JCPT 0.00 JUSTICE COURT SECURITY FUND - JCSF 0,00 JUROR SERVICE FEE - JSF 297.23 LOCAL ARREST FEES - LAF 5.00 LEMI 0.00 LEOA 0.00 LEOC 0.00 OCL 0;00 PARKS & WILDLIFE ARREST FEES - PWAF 0.00 STATE ARRESHEES - SAF 366~57 SCHOOL CROSSING/CHlLD SAFETY FEE ~ SCF . 0.00 SUBTITLE C- SUBe 1,434.04 TABCARREST FEES - TAF 0.00 TECHNOLOGY FUND - TF .. 297~23 TRAFFIC - TFC 143A5 TIME PAYMENT - TIME 623.29 LOCAL & STATE WARRANT FEES - WRNT 1,086.29 COLLECTIONSERVICEFEE;.MVBA - CSRV 2,115~00 DEFENSIVE DRIVING COURSE- DOC 7$,20 DEFERRED FEE - OFF _129.~1 DRIVING EXAM FEE- PROV DL 0.00 FILING FEE - FFEE 125.00 FILING FEE SMALL CLAIMS - FFSC 0.00 JURY FEE - JF . 0.00 COPIES/CERTIFEO COPIES--~ CC 0.00 IN'OlGENT FEE - CIFF or IN OF 32.0Q JUDGE PAY RAISE FEE - JPAY 448.19 SERVICE FEE - SFEE 300~00 OUT-OF-COUNTY SERVICE FEE 0.00 EXPUNGEMENT FEE- EXPG 0.00 EXPIRED RENEWAL - EXPR 10.00 ABSTRACT OF JUDGEMENT - AOJ 10.00 ALL WRITS - WOP / WOE 0.00 DPS FTA FINE;. DPSF 0.00 LOCAL FINES - FINE 7 ,OOZ'~O LICENSE & WEIGHT FEES - LWF O~OO PARKS & WILDLIFE FINES - PWF 0;00 SEATBEL T/UNRESTRAINEQ CHILD FINE -SEAT 0.00 . OVERPAYMENT ($10 & OVER)- OVER 30.00 'OVERPAYMENT (LESS THAN $10) - OVER 5;00 RESTITUTION - REST 0.00 PARKS & WILDLIFE-WATER SAFETY FINES-WSF O~OO MARINE SAFETY PARKS & WILDLIFE - MSO 0.00 TOTAL ACTUAL MONEY RECEIVED $1B,519.~0 TYPE: AMOUNT TOTAL WARRANT FEES 1,086.29 ENTER LOCAL WARRANT FEES I 145.87 IRECORD ON TOTAl PAGE OFHILl COUNTRY SOFTWARE MO. REPORT STATE WARRANT FEES $940.42 RECORD ON TOTAl PAGE OF Hill COUNTRY SOFTWARE MO. REPORT DUE TO OTHERS: AMOUNT DUE TO CC1SD - 50%of Fine onJV cases 0;00 PlEASEINClUOE D,RREQUESTINGDISBURSEMENT DUE TO DA RESTITUTION FUND 0.00 PLEASE INCLUDE OR REQUESTING OlsaURSEMENT REFUND OF OVERPAYMENTS 30.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT OUT-OF-COUNTYSERVICE FEE '.q.OO PLEASE INCLUDE DR REQUESTING DISBURSEMENT CASH BONDS 0.00 PLEASE INCLUDE DR REQUESTING DlsaURSEMENT (IF REQUIRED) TOTAL DUE TO OTHERS $30.00 TREASURERS RECEIPTS FOR MONTH: AMOUNT CASH, CHECKS, M;O.s & CREDIT CARDS .. $18~519.861Calculate from ACTUAL Treasurer's Receipts TOTAL TREAS. RECEIPTS $18,519.80 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/5/2013 COURT NAME: JUSTICE OF PEACE NO.1 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45011 FINES 7,002.80 CR 1000-001-44190 SHERIFF'S FEES 1,196.46 ADM/N/STRA T/VE FEES: DEFENSIVE DRIVING 79.20 CHILD SAFETY 0.00 TRAFFIC 143.45 ADMINISTRATIVE FEES 139.61 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 362.26 CR 1000-001-44010 CONSTABLE FEES-SERVICE 300.00 CR 1000-001-44061 JP FILING FEES 135.00 CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 5.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBEL T FINES 0.00 CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00 CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 2,115.00 TOTAL FINES, ADMIN. FEES & DUE TO STATE $11,116.52 CR 2670-001-44061 COURTHOUSE SECURITY FUND $297.23 CR 2720-001-44061 JUSTICE COURT SECURITY FUND $0.00 CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $297.23 CR 2699-001-44061 JUVENILE CASE MANAGER FUND $46.35 STA TE ARREST FEES DPS FEES 261 .40 P&W FEES 0.00 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 261 .40 CR 7070-999-20610 CCC-GENERAL FUND 297.23 CR 7070-999-20740 CCC-STATE 2,675.10 DR 7070-999-10010 2,972.33 CR 7860-999-20610 STF/SUBC-GENERAL FUND 71.70 CR 7860-999-20740 STF/SUBC-STATE 1,362.34 DR 7860-999-10010 1,434.04 CR 7950-999-20610 TP-GENERAL FUND 311.65 CR 7950-999-20740 TP-STATE 311.64 DR 7950-999-10010 623.29 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.60 CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 30.40 DR 7480-999-10010 32.00 Page 1 of2 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/5/2013 CR 7865-999-20610 CR 7865-999-20740 CR 7970-999-20610 CR 7970-999-20740 CR 7505-999-20610 CR 7505-999-20740 CR 7857-999-20610 CR 7857-999-20740 CR 7856-999-20610 CR 7856-999-20740 Revised 1/7/13 COURT NAME: JUSTICE OF PEACE NO.1 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 14.66 131.95 DR 7865-999-10010 CRIM-SUPP OF IND LEG SVCS-GEN FUND CRIM-SUPP OF IND LEG SVCS-STATE 146.61 TLlFTA-GENERAL FUND 170.99 TLlFT A-STATE 341.98 DR 7970-999-10010 512.97 JPAY - GENERAL FUND 44.82 JPAY - STATE 403.37 DR 7505-999-10010 448.19 JURY REIMB. FUND- GEN. FUND 29.72 JURY REIMB. FUND- STATE 267.51 DR 7857-999-10010 297.23 CIVIL JUSTICE DATA REPOS.- GEN FUND CIVIL JUSTICE DATA REPOS.- STATE 0.44 3.97 DR 7856-999-10010 4.41 TOTAL (Distr/b Req to Oper Acct) $18,489.80 DUE TO OTHERS (Distr/b Req Attchd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT-Of-COUNTY SERVICE fEE CASH BONDS PARKS & WILDLIFE fiNES WATER SAFETY FINES 0.00 0.00 30.00 0.00 0.00 0.00 0.00 $30.00 TOTAL DUE TO OTHERS TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVER/(SHORT) $18,519.80 $18,519.80 $0.00 Page 2 of 2 ENTERCOURT.NAME: ENTER MONTH .of REPORT ENTER YEAR OF REPORT Revised _11/06/12 CIVIL JUSTICE OATA RE ~ CORRECTIONAL MANAGEM DUE TO OTHERS: D(jETO CC!SD _-_ ,50% -pt F OUE TO DA RESTITUTIO REFUND OF OVERPAYMENTS OUT.OF.COUNTY SERVICE FE CASH BONDS ~ PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT {IF REQUIRED) TREASURERS RECEIPTS FOR MONTH: (;Al3H_;',G:H.!=C:KS;:M.O.s- & G~E:OlrCAR[)S '-- ~ - TOTAL TREAS. RECEIPTS AMOUNT $21';S74:90 Calculate from ACTUAL Treasurer's Receipts $211374.90 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/6/2013 COURT NAME: JUSTICE OF PEACE NO.2 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45012 FINES 6,462.20 CR 1000-001-44190 SHERIFF'S FEES 1,548.47 ADMIN/STRA TIVE FEES: DEFENSIVE DRIVING 89.10 CHILD SAFETY 0.00 TRAFFIC 137.97 ADMINISTRATIVE FEES 534.50 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 761.57 CR 1000-001-44010 CONSTABLE FEES-SERVICE 75.00 CR 1000-001-44062 JP FlUNG FEES 50.00 CR 1000-001-44090 COPIES 1 CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 1.10 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 63.50 CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00 CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 2,487.00 TOTAL FINES, ADMIN. FEES & DUE TO STATE $11,448.84 CR 2670-001-44062 COURTHOUSE SECURITY FUND $329.78 CR 2720-001-44062 JUSTICE COURT SECURITY FUND $0.00 CR 2719-001-44062 JUSTiCE COURT TECHNOLOGY FUND $332.61 CR 2699-001-44062 JUVENILE CASE MANAGER FUND $75.00 STATE ARREST FEES DPS FEES 219.36 P&W FEES 16.71 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 236.07 CR 7070-999-20610 CCC-GENERAL FUND 333.13 CR 7070-999-20740 CCC-STATE 2,998.13 DR 7070-999-10010 3,331.26 CR 7860-999-20610 ST8SUBC-GENERALFUND 69.06 CR 7860-999-20740 STF/SUBC-STATE 1,312.23 DR 7860-999-10010 1,381.29 CR 7950-999-20610 TP-GENERAL FUND 307.06 CR 7950-999-20740 TP-STATE 307.06 DR 7950-999-10010 614.12 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.60 CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 11.40 DR 7480-999-10010 12.00 Page 1 of2 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/6/2013 CR 7865-999-20610 CR 7865-999-20740 CR 7970-999-20610 CR 7970-999-20740 CR 7505-999-20610 CR 7505-999-20740 CR 7857-999-20610 CR 7857-999-20740 CR 7856-999-20610 CR 7856-999-20740 Revised 11/06/12 COURT NAME: JUSTICE OF PEACE NO.2 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 15.86 142.77 DR 7865-999-10010 CRIM-SUPP OF IND LEG SVCS-GEN FUND CRIM-SUPP OF IND LEG SVCS-STATE 158.63 TLlFTA-GENERAL FUND 383.01 TLlFTA-STATE 766.01 DR 7970-999-10010 1,149.02 JPAY - GENERAL FUND 47.99 JPAY-STATE 431.88 DR 7505-999-10010 479.87 JURY REIMB. FUND- GEN. FUND 32.13 JURY REIMB. FUND- STATE 289.13 DR 7857-999-10010 321.26 CIVIL JUSTICE DATA REPOS.- GEN FUND CIVIL JUSTICE DATA REPOS.- STATE 0.41 3.74 DR 7856-999-10010 4.15 TOTAL (D/str/b Req to Oper Acct) $19,873.90 DUE TO OTHERS (Distrib Req Attchd) CALHOUN COUNTY ISD DA - RESTITUTION REFUND OF OVERPAYMENTS OUT-OF-COUNTY SERVICE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES 0.00 0.00 90.00 0.00 0.00 1,321.75 89.25 $1,501.00 TOTAL DUE TO OTHERS TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVER/(SHORT) $21,374.90 $21,374.90 $0.00 Page 2 of2 i 02/28/2013 Money Distribution Report JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT Page 6 .------------------------------------------------------------------------------------------------------------------_.-----------_.-- The following totals represent - Cash and Checks Collected Type Code Description Count The following totals represent - Cash and Checks Collected COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST FEES FEES FEES FEES FEES FEES FEES FEES FEES FINE FINE FINE OPMT CCC CHS CJDD CMI CVC DPSC FA !OF JCD JCPT JCSF JPAY JSF LAF PWAF SAF SUBC TF TFC TIME WRNT CIFF CSRV DOC OF OFF EXRF FFEE JCMF SF DPSF FINE PWF OPMT CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERIFF'S FEE TEXAS PARKS & WILDLIFE DPS SUBTITLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE EXPIRATION RENEWAL FEE FIll NG FEE JUVENILE CASE-MANAGER FEE SERVICE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE OVERPAYMENT The following totals represent - Transfers CoLlected Money Totals COST COST COST COST COST COST COST COST CCC CHS CJDD CMI CVC DPSC FA !OF CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND 55 55 45 2 2 12 2 53 2 2 53 53 53 16 3 36 45 55 46 13 9 1 8 9 1 5 4 1 5 1 1 43 3 1 74 Retained 205.14 161.31 0.44 0.10 3.00 118.80 1.00 10.09 0.10 0.40 50.43 30.26 19.78 72.30 12.00 139.90 65.96 209.74 134.93 149.68 450.00 0.30 802.20 89.10 10.00 682.60 60.00 25.00 25.00 75.00 290.00 4,352.80 75.00 5.00 8,327.36 o o o o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Disbursed Money-Totals 1,846.31 0.00 3.96 0.90 27.00 241,20 9.00 90.78 0,90 3.60 0.00 272.35 177.99 0.00 3.00 34.97 1,253.29 0.00 0.00 149.69 0.00 5.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 425.00 0.00 4,545.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ( If.J,l,.C.1 9 \:."",IUl ^ "S/ \I\~ 2,051.45 + JlDiD-.9!);;::- " ~-; I 7~, 31 4.40 .1_ ,::0 :.' Lj,'7() 1.00 30.00 360.00'1- i::l,D,Q\);: '18b,00 10.00 100.87 +- 1.00 4.00 '-'.0<;:':; 50.431- -, 302.61 \- \ :iI.OO:: 197.77 J,. '" .0"-' 72.30 + I 0 ,DC>';: 15.00 r5.DvO, 1:;'1, '6/ 174.87 + - I W b"t llS- 1 319.25 + /5'0 ,(}O~, ' '209.74 t- .;;,O,O(): :l..Qq'l~ 134.93+' 16',f)f.'> - I '-\ 'i, q 299.37 r it,'.O"~~_. .2, /1/,3') , .~o 0<> - 6~D' 00 450.00 t" ".-' . 6.00 1"6-,5f)~ q,n,iO 802.201- ~ 89.10 10.00 682.60 60.00 25.00 25.00 75.00 4,~~~:~~+ &,/$,70= LJ,q&,8.S'O 500.00 5.00 b ,Ov,:;; jo".2'7 5 4,<"(", .) 6\0 ,t., I CA I~. 1 '7 ~':l., 3 Cl 12,873.00 1,5\1550 ':2.ll~;,q'3.S0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 02/28/2013 Money Distribution Report JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT Page 7 ~_R_______W___________________________________________-------------------------------------------------------------------.---------- The following totaLs represent - Transfers Collected Type Code Description COST COST COST COST COST COST COST COST COST COST COST COST COST FEES FEES FEES FEES FEES FEES FEES FEES FEES FINE FINE FINE OPMT JCD JCPT JCSF JPAY JSF LAF PWAF SAF SUBC TF TFC TIME WRNT CIFF CSRV DOC OF OFF EXRF FFEE JCMF SF DPSF FINE PWF OPMT JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERI FF' S FEE TEXAS PARKS & WILDLIFE DPS SUBTITLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE EXPIRATION RENEWAL FEE FILING FEE JUVENILE CASE-MANAGER FEE SERVICE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE OVERPAYMENT Count o o o o o o o o o o o o o o o o o o o o o o o o o o o The following totals represent - Jail Credit and Community Service COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST Transfer Totals CCC CHS CJDD CMI CVC DPSC FA IDF JCD JCPT JCSF JPAY JSF LAF PWAF SAF SUBC TF CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERI FFIS FEE TEXAS PARKS & WILDLIFE DPS SUBTITLE C TECHNOLOGY FUND D o o o o o o o o o o o o o o o o o Retained 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Disbursed Money-Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 02/28/2013 Money Distribution Report JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT Page 8 ---------------------------.-------------------------------------------------------------------------------------------------------- The following totals represent - Jail Credit and Community Service Type Code Description COST TFC COST TI ME COST WRNT FEES CIFF FEES CSRV FEES ODC FEES OF FEES OFF FEES EXRF FEES FFEE FEES JCMF FEES SF FINE OPSF FINE FINE FINE PWF OPMT OPMT TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE EXPIRATION RENEWAL FEE FILING FEE JUVENILE CASE-MANAGER FEE SERVICE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE OVERPAYMENT The following totals represent - Credit Card Payments Credit Totals COST CCC COST CHS COST CJDD COST CMI COST CVC COST OPSC COST FA COST ID F COST JCO COST JCPT COST JCSF COST JPAY COST JSF COST LAF COST PWA F COST SAF COST SUBC COST TF COST TFC COST TI ME COST WRNT FEES CI FF FEES CSRV FEES DDC FEES DF FEES DFF FEES EXRF FEES FFEE CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERIFF'S FEE TEXAS PARKS & WILDLIFE DPS SUBTITLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE EXPIRATION RENEWAL FEE FILING FEE Count o o o o o o o o o o o o o o o o o 5 5 3 o o 4 o 3 o o 4 3 4 2 o 3 5 5 5 3 2 o 2 o o o o o Retained 0_00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0_00 0.00 0.00 0.00 0.00 20.00 15.00 0.03 0.00 0.00 39.60 0.00 0.60 0.00 0.00 4.00 1.80 1.60 10.00 0.00 12.00 7.50 20.00 15.00 37.50 100,00 0.00 145.50 0.00 0.00 0.00 0.00 0.00 Disbursed Money-Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 180.00 0.00 0.27 0.00 0.00 80.40 0.00 5.40 0.00 0.00 0.00 16.20 14.40 0.00 0.00 3.00 142.50 0.00 0.00 37.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 15.00 0.30 0.00 0.00 120.00 0.00 6.00 0.00 0,00 4.00 18.00 16.00 10.00 0.00 15.00 150.00 20.00 15.00 75.00 100.00 0.00 145.50 0.00 0.00 0.00 0.00 0.00 02/28(2013 Money Distribution Report JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT Page 9 ----------------------------------------------------------------------------------------------------------------------------.------- The following totals represent - Credit Card Payments Type Code Description FEES JCMF FEES SF FINE DPSF FINE FINE FINE PWF OPMT OPMT JUVENILE CASE-MANAGER FEE SERVI CE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE OVERPAYMENT Credit Totals Count The following totaLs represent Combined Money and Credits COST CCC COST CHS COST CJDD COST CMI COST CVC COST DPSC COST FA COST IDF COST JCD COST JCPT COST JCSF COST JPAY COST JSF COST LAF COST PWAF COST SAF COST SUBC COST TF COST TFc COST TIME COST WRNT FEES CIFF FEES CSRV FEES DDC FEES DF FEES DFF FEES EXRF FEES FFEE FEES JCMF FEES SF FINE DPSF FINE FINE FINE PWF OPMT OPMT CONSOLIDATED COURT COSTS COURTHOUSE SECURITY CIVIL JUSTICE DATA REPOSITORY FEE CORRECTIONAL MANAGEMENT INSTITUTE COMPENSATION TO VICTIMS OF CRIME OMNI FUGITIVE APPREHENSION INDIGENT DEFENSE FUND JUVENILE CRIME AND DELINQUENCY JUDICIAL AND COURT PERSONNEL TRAINING JUSTICE COURT SECURITY FUND JPAY DISTRICT JUDGE PAY RAISE FEE JUROR REIMBURSEMENT FEE SHERIFFIS FEE TEXAS PARKS & WILDLIFE DPS SUBTI TLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE DEFENSIVE DRIVING DISMISSAL FEE DEFERRED FEE EXPIRATION RENEWAL FEE FILING FEE JUVENILE CASE-MANAGER FEE SERVICE FEE DPS FTA FINE FINE PARKS & WILDLIFE FINE OVERPAYMENT 60 60 48 2 2 16 2 56 2 2 57 56 57 18 3 39 50 60 51 16 11 1 10 9 1 5 4 1 5 1 1 48 3 1 Report Totals 81 Retained o o o 5 o o 0.00 0.00 0.00 615.70 0.00 0.00 7 1,045.83 225.14 176.31 0.47 0.10 3.00 158.40 1.00 10.69 0.10 0.40 54.43 32.06 21.38 82.30 12.00 151.90 73.46 229.74 149.93 187.18 550.00 0.30 947.70 89.10 10.00 682.60 60.00 25.00 25.00 75.00 290.00 4,968.50 75.00 5.00 9,373.19 Disbursed Money-Totals 0.00 0.00 0.00 0.00 0.00 0.00 479.67 2,026.31 0.00 4.23 0,90 27.00 321.60 9.00 96.18 0.90 3.60 0.00 288.55 192.39 0.00 3.00 37.97 1,395.79 0.00 0.00 187.19 0.00 5.70 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 425.00 0.00 5,025.31 0.00 0,00 0.00 615.70 0.00 0.00 1,525.50 2,251.45 176.31 4.70 1.00 30.00 480.00 10.00 106.87 1.00 4.00 54.43 320.61 213.77 82.30 15,00 189.87 1,469.25 229.74 149.93 374.37 550.00 6.00 947.70 89.10 10.00 682.60 60.00 25.00 25.00 75.00 290.00 4,968.50 500.00 5.00 14,398.50 0~/28/2013 Money Distribution Report Page 10 JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT ------------------------------------------------------------------------------------------------------------------------------------ DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS REST! TUT ION OTHER TOTAL 00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 JaiL Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Camm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0,00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks CoLlected 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0,00 0.00 0.00 09-01-1997 Cash & Checks ColLected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks CoLlected 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all CoLlections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 200.00 165.00 0.00 0.00 0.00 0.00 365 .00 JaiL Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0,00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 200.00 165.00 0.00 0.00 0.00 0.00 365.00 09-01-2003 Cash & Checks CoLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 cash & Checks Collected 4,942.80 5,785.30 1,774.90 0.00 0.00 5.00 12,508.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 615.70 764.30 145.50 0.00 0.00 0.00 1,525.50 Total of all ColLections 5,558.50 6,549.60 1,920.40 0.00 0.00 5.00 14,033.50 TOTALS Cash & Checks Collected 5,142.80 5,950.30 1,774.90 0.00 0.00 5.00 12,873.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 615.70 764.30 145.50 0.00 0.00 0.00 1,525.50 Total of all Collections 5,758.50 6,714.60 1,920.40 0.00 0.00 5.00 14,398.50 02/28/2013 Money Distribution Report JUDGE GARY W. NOSKA JP3, FEB. 2013 MONTHLY REPORT DATE PAYMENT. TYPE FINES COURT-COSTS FEES BONDS RESTITUTION State of Texas Quarterly Reporting Totals Description Cot lected Retained Disbursed Count State Comptroller Cost and Fees Report Section I: Report for Offenses Committed 01-01-04 Forward 09-01.01 12-31-03 08-31-99 08-31-01 09-01-97 08.30-99 09-01-91 - 08-31-97 Ba i l Bond Fee DNA Testing fee convictions DNA Testing Fee Comm Supvn DNA Testing fee Juvenile EMS Trauma Fund (EMS) Juvenile Probation Diversion fees Jury Reimbursement fee Indigent Defense Fund Moving Violation Fees State Traffic Fine 64 2,257.45 225.74 2,031-71 6 40.00 4.00 36.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0,00 0.00 0.00 0 0.00 0.00 0.00 57 213.77 21.38 192.39 56 106.87 10.69 96.18 48 4.70 0.47 4.23 50 1,469.25 73.46 1,395.79 42 204.87 163.90 40.97 16 480.00 158.40 321.60 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 16 374.37 187.18 187.19 0 0.00 0.00 0.00 56 320.61 32.06 288.55 411 5,471.89 877.28 4,594,61 0 0.00 0.00 0.00 0 0,00 0.00 0.00 0 0.00 0,00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 1 6.00 0.30 5.70 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0,00 1 6.00 0.30 5.70 412 5,477.89 877 . 58 4,600.31 Section II: As Applicable Peace Officer Fees Failure to Appear/Pay Fees Judicial Fund - Canst County Court Judicial Fund - Statutory County Court Motor Carrier Weight Violations Time Payment Fees Driving Record Fee Judicial Support Fee Report sub Total State Comptroller Civil Fees Report CF: Birth Certificate Fees CF: Marriage license Fees CF: Declaration of Informal Marriage CF: Nondisclosure Fees CF: Juror Donations CF: Justice Court Indig Filing Fees CF: Stat Prob Court Indig Filing Fees CF: Stat prob Court Judic Filing Fees CF: Stat Cnty Court Indig Filing Fees CF: Stat Cnty Court Judic Filing Fees CF: Cnst Cnty Court Indig Filing Fees CF: Cnst Cnty Court Judic Filing Fees CF: Dist Court Divorce & Family law CF: Dist Court Other Divorce/Family law CF: Dist Court Indig legal Services CF: Judicial Support Fee Report Sub Total Total Due For This Period Page 11 OTHER TOTAL ENTER COURT NAME: ENTER MONTH OF REPORT ENTER YEAR OF REPo'RT CODE CASH BONDS ADMINISTRATION-FEE -- A[)MF BREATH ALCOHOL TESTING - BAT CONSOLIDATED COURT COSTS - CCC COURTHOUSE SECURITY ~ ,CHS CJP CIVIL JUSTICE DATA REP - MVF/CJOR CORRECTIONAL MANAGEMENT INSTITUTE - CMI CR CHiLD SAFETY _ CS CHILD SEATBELT FEE - CSBF ICTIMS COMPENSATION - CVC URE TO APPEAR - OMNI - DPSC FUGITIVE APPREHENSION - FA ',_ _,GE~ERALREVENUE_:'-_GR CRIM -IND LEGAL SVCS SUPPORT - IDF JUVENILE CRIME & DELINQUENCY - JCD JUVENILE CASE MANAGER FUND - JCMF JUSTICE COURT PERSONNEL TRAINING - JCPT JUSTICE 'COURt SECURITY FUND .:JCSF JUROR SERVICE FEE - JSF .LOCAL ARREST FEES ~ LAF LEMI LEOA LEOC . o'CL PARKS & WILDLIFE ARREST FEES - PWAF STATE ARRESTFEES - SAF SCHOOL CROSSING/CHILD SAFETY FEE - SCF SUBTITLE C - SUBC TABC ARREST FEES- TAF TECHNOLOGY FUND - TF , TRAFFIC - TFC . .' TIME'PAYMENT - TIME LOCAL & STATE WARRANT FEES - WRNT C,OLLECTION SERVJCl;fE!:-MVBA-~ ,C1?RV DEFENSIVE DRIVING COURSE - DDC DEFERRED FEE - DFF DRIVING EXAM-FEE~ PROV-'OL FILING FEE - FFEE FILING FEE SMALL CLAIMS - FFSC COPIES/CERTIFED COPIES - CC INDIGE~T FEft'<9U=:F or INOF JUDGE PAY RAISE FE~- jPAY , SERVICE FEE - SFEE OUT-OF-COUNTY SERVICE FEE _ .EXPUNGE~ENT F,EE ~'-EXPG ,,',EXPIRED RENEWA(.J~XPR ABSTRACT OF JUDGEMENT - AOJ , ALL WRITS - WOP / WOE '. DPS FTA FINE -'DPSF LOCAL FINES - CINE LICENSE & WEIGHT FEES - LWF PARKS & WILDLIFE FINES - PWF SEA TBELT/UNRf;:STRAINED pHILP FINE'. SEAT . OVERPAYMENT ($10 & OVER) - OYER . OVERPAYMENT (LESS TH.AN $10) - OVER RESTITUTION - REST . PARKS & WILDLIFE-WATER SAFETY FINES-WSF . WCR -TOTAL ACTUAL MONEY,RECEIVED TYPE: TOTAL WARRANT FEES, ' ENTER LOCAL "':'ARRANT FEE~I STAT.E WARRANT FE~S DYE_~O 6tH~RS:- DUE-TO. CCI9[) '. 50% ()f, Fine, on -N-q~ses , DUE TO DA RESTITUTION FUND ' REFU,ND,:OF OVERP~Yrv1ENTS_ __' OUT-OF-COUNTY SERVICE FEE CASH BONDS TOTAL DUE TO OTHERS Revised 07/13/11 90.00 26.00 10.00 11.00 51.00 40.00 25.00 60.00 52.00 6.00 :150.00 250.00 281.10 25.00 6.00 78.00 575.80 1,025.00 100.00 $3,424.10 , AMOUNT 250.00 0.00 i~ECORDON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT ,'$250.00.: RECORD ONTOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT AMOUNT . 0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT 0,00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT 0,00 PLEAS!: INCLUDE D.R. REQUESTING DISBURSEMENT 0.00 PLEASE INCLUDE D.R. REQUESTING DISBURSEMENT 0.00 PLEASE INCLUDE DR REQUESTING DISBURSEMENT {IF REQUIRED) ':$0.00 AMOUNT $3,424.10 Calculate from ACTUAL Treasurer's Receipts $3.424.-10 ' MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/5/2013 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001-45014 FINES 744.55 CR 1000-001-44190 SHERIFF'S FEES 252.00 ADMINISTRATIVE FEES: DEFENSIVE DRIVING 0.00 CHILD SAFETY 15.00 TRAFFIC 6.00 ADMINISTRATIVE FEES 0.00 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 CR 1 000-001-44364 TOTAL ADMINISTRATIVE FEES 21.00 CR 1000-001-44010 CONSTABLE FEES-SERViCE 0.00 CR 1000-001-44064 JP FILING FEES 25.00 CR 1000-001-44090 COPIES 1 CERTIFIED COPIES 0.00 CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00 CR 1000-999-20744 DUE TO STATE-SEATBEL T FINES 0.00 CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00 CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00 CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 281.10 TOTAL FINES, ADMIN. FEES & DUE TO STATE $1,323.65 CR 2670-001-44064 COURTHOUSE SECURITY FUND $27.00 CR 2720-001-44064 JUSTICE COURT SECURITY FUND $11.00 CR 2719-001-44064 JUSTICE COURT TECHNOLOGY FUND $52.00 CR 2699-001-44064 JUVENILE CASE MANAGER FUND $10.00 STATE ARREST FEES DPS FEES 55.00 P&W FEES 8.00 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 63.00 CR 7070-999-20610 CCC-GENERAL FUND 52.00 CR 7070-999-20740 CCC-ST ATE 468.00 DR 7070-999-10010 520.00 CR 7860-999-20610 STF/SUBC-GENERAL FUND 3.00 CR 7860-999-20740 STF/SUBC-STATE 57.00 DR 7860-999-10010 60.00 CR 7950-999-20610 TP-GENERAL FUND 75.00 CR 7950-999-20740 TP-ST A TE 75.00 DR 7950-999-10010 150.00 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.30 CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 5.70 DR 7480-999-10010 6.00 Page 1 of2 MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/5/2013 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: FEBRUARY YEAR OF REPORT: 2013 CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 2.60 CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 23.40 DR 7865-999-10010 26.00 CR 7970-999-20610 TLlFTA-GENERAL FUND 30.00 CR 7970-999-20740 TLlFT A-STATE 60.00 DR 7970-999-10010 90.00 CR 7505-999-20610 JPAY - GENERAL FUND 7.80 CR 7505-999-20740 JPAY - STATE 70.20 DR 7505-999-10010 78.00 CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 5.10 CR 7857-999-20740 JURY REIMB. FUND- STATE 45.90 DR 7857-999-10010 51.00 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.02 CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 0.18 DR 7856-999-10010 0.20 TOTAL (Distrib Req to Oper Acet) $2,467.85 DUE TO OTHERS (Distrib Req Attehd) CALHOUN COUNTY ISO DA - RESTITUTION REFUND OF OVERPAYMENTS OUT-OF-COUNTY SERViCE FEE CASH BONDS PARKS & WILDLIFE FINES WATER SAFETY FINES 0.00 0.00 0.00 0.00 0.00 871.25 85.00 TOTAL DUE TO OTHERS $956.25 Revised 07/13/11 TOTAL COLLECTED-ALL FUNDS LESS: TOTAL TREASUER'S RECEIPTS OVER/(SHORT) $3,424.10 $3,424.10 $0.00 Page 2 of 2 CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 DISTRIBUTION REQUEST DR# 480A41339 PAYEE Name: Calhoun County Oper. Acct. Address: City: State: Zip: Phone: pAYOR Official: Title: James Dworaczyk Justice of the Peace, Pet. 4 ACCOUNT NUMBER DESCRIPTION AMOUNT 7544-999-20759-999 JP4 Monthly Collections" Distribution $2,467.85 FEBRUARY 2013 V# 967 TOTAL 2,467.85 Date CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 DISTRIBUTION REQUEST DR# 480 B 41339 PAYEE Name: Texas Parks ft Wildlife Address: City: State: Zip: Phone: PAYOR Official: Title: James Dworaczyk Justice of the Peace, Pet. 4 ACCOUNT NUMBER DESCRIPTION AMOUNT 7544-999-20759-999 JP4 . Parks & Wildlife Fines $ 726.75 FEBRUARY 2013 V# 7603 TOTAL 726.75 c '" '" ~ ~ '" '" _ 0 b b ~ b OE 0 0 0 ~ w ~ ~ ~ ~ ~ ~ ,,0 o .!1 iij iij iij iij iij iij 0 N N '" ~ N N cu; b 0 b 0 b b ~ ~ '" '" '" '" '" "C m m m N '" ~ 00( ~ ~ ro iij m '" " 0 iij 00 ro ~ ~ ~ 0 ~ ~ 0 -~ ~ ~ 0 ~ 0 0 ~ ~ 0 N .... 0 0 0 .... 0 0 N -j. .,; .. d d <D " E *2 .... ro :: :: N c " ~ . ~ .... 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'?thC . ^. ..' 0-1'/ ";.:'_~l'_O:F C~~~../ CALHOUN COUNTY 201 West Austin Port Lavaca, Texas 77979 DISTRIBUTION REQUEST DR# 480 C 41339 PAYEE Name: Texas Parks & Wildlife Address: City: State: Zip: Phone: PAYOR Official: Title: James Dworaczyk Justice of the Peace, Pet. 4 ACCOUNT NUMBER OESCRIPTION AMOUNT 7544-999-20759-999 JP4 - Parks a Wildlife- Water Safety Fines $ 85.00 FEBRUARY 2013 V# 7604 TOTAL 85.00 Date 0 ~ _0 OE 0 . w ~ 1ii 0 Cl.~ 0 N - '" ot; 0 '" $ ~ fO! . " ro '" 0'" i;j " U '" . U ~ . a s: 0 ~ 0 a 150. 0 0 "" E ~.s ..; 0 0 " ro ..; " 0 ~. ro 0 E roc a '" u: '" 0 '" ... 0 -c .,; o .- ~ 1-"- '" w 0 . ,,~ 0 "- .,; o w <D at; '" 8 '" ~ ~ 0 0 0 . ci 0 0 0 u: ~ ci :;: ~ 0 '" w '" '" ~ 0 . ::> ~ . "- 0: '5 0 '" w a 2 u: 0 '" "- ~ 0 ...I W ;l J: I- g I- .>- '" in ~~ <9 ~a..W 0 0-1< W oI- l< 02 0 I-~ 0. ...II< W 0;:::> I< ,,-a J: . 0. E w . '" 2 0 - ~ " 0' ~ ~ '0 :> '" '" W 2 - i!i u: " . ~ ~ E ~ Ii' . ~ "- 02 o:i '" '" I< ..,. w " ..,. 0 ~ 0 m 2 s: 0 ;:: ~ ~ w w'" 0 ~ "-~ .- :;: ~~ a 0. ...I "- i:~ e- o " 0 w ..", 1ii 0 a "'::> '" '" u i= "'I< 0 C; '" ~ill 0 '" ::> ~ 0."- 03/05/2013 Money Distribution Report Page -------~---------------------------------------------------------------------------------------------------------------------------- Receipt Cause/Defendant Code Amount Code Amount I Code Amount Code Amount I Code Amount I Code Amount Total I I I 3930048 2012-426 02-11-2013 CCC 40.00 PWAF 5.00 I TF 4.00 JCSF 1.00 I IOF 2.00 I PWF 85.00 150.00 HERRON, NAQUIN A. JPAY 6.00 JF 4.00 I CHS 3.00 I I Money Order I I I 3930049 2011-348A 02-11-2013 CCC 40.00 CHS 4.00 I SAF 5.00 WRNT 50.00 I TF 4.00 I DPSC 30.00 548.60 ORTEGA, MARCO ANTONIO JCSF 1.00 JSF 3.00 I IOF 2.00 FINE 277.00 I CSRV 126.60 I JPAY 6.00 MVBA Personal Check I I I 3930050 2011-348 02-11-2013 TFC 3.00 CCC 40.00 I CHS 4.00 SAF 5.00 I WRNT 50.00 I TIME 25.00 377.00 ORTEGA, MARCO ANTONIO TF 4.00 SUBC 30.00 I DPSC 30.00 JSF 4.00 IOF 2.00 I CJOR 0.10 MVBA Persona L Check FINE 81. 90 CSRV 87.00 I JPAY 6.00 JCMF 5.00 I 3930051 2013-002 02-11-2013 CS 3.00 CCC 40.00 I PWAF 5.00 TF 4.00 JCSF 1.00 I JSF 4.00 200.00 RUELAS, JORGE CASTILLO 10F 2.00 PWF 135.00 I JPAY 6.00 I Cash I I 3930052 2013-001 02-13-2013 CS 3.00 CCC 40.00 I PWAF 5.00 TF 4.00 JCSF 1.00 I JSF 4.00 200.00 BLANCO, MAURICIO PORTILLO 10F 2.00 PWF 135.00 I JPAY 6.00 I Cash I 3930053 JC 2013-111 02-19-2013 FFEE 25.00 CIFF 6.00 I 31.00 MIDLAND FUNDING LLC, Company Check 3930054 2013-112 02-19-2013 CS 3.00 CCC 40.00 PWAF 5.00 TF 4.00 JCSF 1.00 JSF 4.00 165.00 BEAVER, JOSEPH STANLEY IOF 2.00 WSF 100.00 JPAY 6.00 Personal Check I 3930055 2012-337 02-19-2013 TFC 3.00 CCC 40.00 CHS 3.00 SAF 5.00 I WRNT 50.00 TIME 25.00 240.00 SEE, NICKOLAS SCOrT TF 4.00 SU8C 30.00 JSF 4.00 IOF 2.00 I CJDR 0.10 FINE 66.90 Cash JCSF 1.00 JPAY 6.00 I 3930056 2012-338 02-19-2013 CCC 40.00 CHS 3.00 SAF 5.00 WRNT 50.00 I TIME 25.00 TF 4.00 240.00 SEE, NICKOLAS SCOTT JSF 4.00 IOF 2.00 JPR1 6.00 FINE 100.00 I JCSF 1.00 Cash I 3930057 2012-427 02-20-2013 CS 3.00 CCC 40.00 PWAF 5.00 TIME 25.00 I TF 4.00 JCSF 1.00 225.00 DEAN, ROBERT JOHN JSF 4.00 IOF 2.00 PWF 135.00 JPAY 6.00 I Cash I 3930058 2012-429 02-25-2013 CCC 40.00 CHS 3.00 PWAF 5.00 TF 4.00 I JSF 4.00 10F 2.00 265.00 LAMBRIGHT, BOB8Y GENE PWF 200.00 JCSF 1.00 JPAY 6.00 I Cash I 3930059 2012-430 02-25-2013 CCC 40.00 CHS 3.00 PWAF 5.00 TF 4.00 I JSF 4.00 IOF 2.00 265.00 CUNNINGHAM, JAMES EDWARD JCSF 1.00 PWF 200.00 JPAY 6.00 I Cash I 3930060 2013-003 02-25-2013 CS 3.00 CCC 40.00 PWAF 5.00 I TIME 25.00 I TF 4.00 JCSF 1.00 225 .00 SAMAYOA, LUIS A JSF 4.00 IOF 2.00 PWF 135.00 I JPAY 6.00 I Cash I I 3930061 2011-592 02-27-2013 CCC 40.00 CHS 4.00 SAF 5.00 I WRNT 50.00 I TIME 25.00 TF 4.00 292.50 MERRILL, NICHOLAS BRADLY OPSC 30.00 JSF 4.00 IOF 2.00 I FINE 50.00 I CSRV 67.50 JPAY 6.00 MVBA Persona l Check JCMF 5.00 I I 03/05/2013 Money Distribution Report Page 2 ------------------------------------------------------------------------------------------------------------------------------------ The following totals represent - Cash and Checks Collected Type Code Description Count Retained Disbursed Money-Totals COST CCC CONSOLIDATED COURT COSTS 13 52.00 468.00 520.00 COST CHS COURT HOUSE SECUR ITY 8 27.00 0,00 27.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 2 0.02 0.18 0.20 COST CS CS 5 15.DO 0.00 15.00 COST DPSC DPS OMNI8ASE FEE 3 29.70 60.30 90.00 COST IDF INDIGENT DEFENSE FUND 13 2.60 23.40 26.00 COST JCSF JUSTICE COURT SECURITY FUND 11 11.00 0.00 11.00 COST JPAY JUDGE PAY RAISE FEE 8 48.00 0.00 48.00 COST JPRl DIST JDG PRF 1 0.60 5.40 6.00 COST JSF JUROR SERVICE FUND 12 0.00 47.00 47.00 COST PWAF TEXAS PARKS & WI LDLI FE 8 32:00 8.00 40.00 COST SAF DPS 5 20.00 5,00 25.00 COST SU8C SUBT I TLE C 2 3.00 57.00 60.00 COST TF TECHNOLOGY FUND 13 52.00 0.00 52.00 COST TFC TFC 2 6.00 0.00 6.00 COST TIME TIME PAYMENT FEE 6 75.00 75.00 150.00 COST WRNT WARRANT FEE 5 250.00 0.00 250.00 FEES CIFF CIVIL INDIGENT FILING FEE 1 0.30 5.70 6.00 FEES CSRV COLLECTION SERVICE FEE 3 281.10 0.00 281.10 FEES FFEE FILING FEE 1 25,00 0.00 25.00 FEES JCMF JUVENILE CASE MANAGER FEE 2 10.00 0,00 10.00 FEES JF JURY FEE 1 4.00 0.00 4.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 4 2.40 21.60 24.0D FINE FINE FINE 5 575.80 0.00 575.80 FINE PWF PARKS & WILDLIFE FINE 7 153,75 871.25 1,025.00 FINE WSF WATER SAFETY FINE 1 15.00 85.00 100.00 Money Totals 14 1,691.27 1,732.83 3,424.10 The following totals represent - Transfers Collected COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CHS COURT HOUSE SECURITY 0 D.OO 0.00 0.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0,00 0.00 0.00 COST CS CS 0 0.00 D,DD 0.00 COST DPSC DPS OMNIBASE FEE 0 O.OD 0.00 0,00 COST IDF INDIGENT DEFENSE FUND 0 O.OD 0.00 O.DD COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 O,OD 0.00 COST JPAY JUDGE PAY RAISE FEE 0 D.OO 0.00 0.00 COST JPRl DIST JDG PRF D O.DO 0.00 0,00 COST JSF JUROR SERVICE FUND 0 0.00 D.OO 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUBT ITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0 0,00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0,00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 03/05/2013 Money Distribution Report ------------------------------------------------------------------------------------------------------------------------------------ Page 3 The following totals represent - Transfers Collected Type Code Description FEES FFEE FEES JCMF FEES JF FEES JPAY FINE FINE FINE PWF FINE WSF FILING FEE JUVENILE CASE MANAGER FEE JURY FEE DISTRICT JUDGE PAY RAISE FEE FINE PARKS & WILDLIFE FINE WATER SAFETY FINE Transfer Totals Count o o o D o o o o The folLowing totals represent - Jail Credit and Community Service COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST COST FEES FEES FEES FEES FEES FEES FINE FINE FINE CCC CHS CJDR CS DPSC IOF JCSF JPAY JPR1 JSF PWAF SAF SUBC TF TFC TIME WRNT CIFF CSRV FFEE JCMF JF JPAY FINE PWF WSF CONSOLIDATED COURT COSTS COURT HOUSE SECURITY CIVIL JUSTICE DATA RES\POSITORY FEE CS DPS OMNIBASE FEE INDIGENT DEFENSE FUND JUSTICE COURT SECURITY FUND JUDGE PAY RAISE FEE DIST JDG PRF JUROR SERVICE FUND TEXAS PARKS & WILDLIFE DPS SUBT I TLE C TECHNOLOGY FUND TFC TIME PAYMENT FEE WARRANT FEE CIVIL INDIGENT FILING FEE COLLECTION SERVICE FEE FILING FEE JUVENILE CASE MANAGER FEE JURY FEE DISTRICT JUDGE PAY RAISE FEE FINE PARKS & WILDLIFE FINE WATER SAFETY FINE The following totals represent - Credit Card Payments Credit Totals COST COST COST COST COST COST COST ccc CHS CJDR CS DPSC IDF JCSF CONSOLIDATED COURT COSTS COURT HOUSE SECURITY CIVIL JUSTICE DATA RES\POSITORY FEE CS DPS OMNIBASE FEE INDIGENT DEFENSE FUND JUSTICE COURT SECURITY FUND o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o Retained 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Disbursed Money-Totals 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0.00 03/05/2013 Money Distribution Report Page 4 ~W____R_______________________________________________------------------------------------------------------------------------------ The following totaLs represent Credit Card Payments Type Code Description Count Retained Disbursed Money-Totals COST JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 COST JPR1 OIST JDG PRF 0 0,00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST SUBC SUBT ITLE C 0 0.00 0,00 0.00 COST TF TECHNOLOGY FUND 0 0.00 0.00 0,00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES JF JURY FEE 0 0.00 0.00 0.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0,00 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00 FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00 Credit Totals 0 0.00 0.00 0.00 The following totals represent Combined Money and Credits COST CCC CONSOLIOATED COURT COSTS 13 52.00 468.00 520.00 COST CHS COURT HOUSE SECURITY 8 27.00 0.00 27.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 2 0.02 0.18 0.20 COST CS CS 5 15.00 0.00 15.00 COST DPSC DPS OMNIBASE FEE 3 29.70 60.30 90.00 COST IOF INDIGENT DEFENSE FUNO 13 2.60 23,40 26.00 COST JCSF JUSTICE COURT SECURITY FUNO 11 11.00 0.00 11.00 COST JPAY JUDGE PAY RAISE FEE 8 48.00 0.00 48.00 COST JPR1 OIST JDG PRF 1 0.60 5.40 6.00 COST JSF JUROR SERVICE FUND 12 0.00 47.00 47.00 COST PWAF TEXAS PARKS & WILDLIFE 8 32.00 8.00 40.00 COST SAF DPS 5 20.00 5,00 25.00 COST SUBC SUBT ITLE C 2 3.00 57.00 60.00 COST TF TECHNOLOGY FUND 13 52.00 0.00 52.00 COST TFC TFC 2 6.00 0.00 6.00 COST TIME TIME PAYMENT FEE 6 75.00 75.00 150.00 COST WRNT WARRANT FEE 5 250.00 0.00 250.00 FEES CIFF CIVIL INDIGENT FILING FEE 1 0.30 5.70 6.00 FEES CSRV COLLECTION SERVICE FEE 3 281.10 0.00 281.10 FEES FFEE FILING FEE 1 25.00 0.00 25.00 FEES JCMF JUVENILE CASE MANAGER FEE 2 10.00 0,00 10.00 FEES JF JURY FEE 1 4.00 0.00 4.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 4 2.40 21.60 24.00 FINE FINE FINE 5 575.80 0.00 575.80 FINE PWF PARKS & WILDLIFE FINE 7 153.75 871.25 1,025,00 FINE WSF WATER SAFETY FINE 1 15.00 85.00 100.00 03/05/2013 Money Distribution Report ----------------------------------------------------------------------------------------------------------------------------------.- Page 5 The following totals represent - Combined Money and Credits Type Code Description Count Report Totals 14 Retain~d 1,691.27 Disbursed Money-Totals 1,732.83 3,424.10 03/05/2013 Money Distribution Report Page 6 _____________~~w______________________________________------------------------------------------------------------------------------ DATE PAYMENT - TYPE FINES COURT-COSTS FEES BONDS REST !TUTlON OTHER TOTAL 00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TotaL of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of alL ColLections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1993 Cash & Checks ColLected 0.00 0.00 0.00 0.00 0,00 0.00 0.00 Jail Credits & Corom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0,00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0,00 Jai L Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1999 Cash & Checks CoLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of aL l Col Lections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-2001 Cash & Checks Collected 0,00 0.00 0.00 0.00 0.00 0.00 0.00 JaiL Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TotaL of all CoLLections 0.00 0.00 0,00 0.00 0.00 0.00 0.00 09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Carom Service 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0,00 0.00 0.00 0.00 0.00 0.00 0.00 01-01-2004 Cash & Checks Collected 1,700.80 1,373.20 350.10 0.00 0.00 0.00 3,424.10 Jail Credits & Corom Service 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all ColLections 1,700.80 1,373.20 350.10 0.00 0.00 0.00 3,424.10 TOTALS Cash & Checks ColLected 1,700.80 1,373.20 350,10 0.00 0.00 0.00 3,424.10 Jail Credits & Corom Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all CoLlections 1,700.80 1,373.20 350.10 0.00 0.00 0.00 3,424.10 03/05/2013 Money Distribution Report Page 7 DATE PAYMENT-TYPE ~-------~---------------~----------------------------------------------------------------------------------------------------------- OTHER TOTAL State of Texas QuarterLy Reporting Totals Description State Comptroller Cost and Fees Report Section I: Report for Offenses Committed 01-01-04 Forward 09-01-01 12-31-03 08-31-99 08-31-01 09-01-97 08-3D-99 09-01-91 08-31-97 Ba; l Bond Fee DNA Testing Fee Convictions DNA Testing Fee Gomm Supvn DNA Testing Fee Juvenile EMS Trauma Fund (EMS) Juvenile Probation Diversion Fees Jury Reimbursement Fee Indigent Defense Fund Moving Violation Fees State Traffic Fine Section II: As Applicable Peace Officer Fees FaiLure to Appear/Pay Fees Judicial Fund - Const County Court Judicial Fund - Statutory County Court Motor Carrier Weight Violations Time Payment Fees Driving Record Fee Judicial Support Fee Report Sub Total State Comptroller Civil Fees Report CF: Birth Certificate Fees CF: Marriage License Fees CF: Declaration of Informal Marriage CF: Nondisclosure Fees CF: Juror Donations CF: Justice Court Indig Filing Fees CF: Stat prob Court Indig Filing Fees CF: Stat prob Court Judic Filing Fees CF: Stat Cnty Court Indig Filing Fees CF: Stat Cnty Court Judic Filing Fees CF: Cnst Cnty Court Indig Filing Fees CF: Cnst Cnty Court Judic Filing Fees CF: Dist Court Divorce & Fami ly Law CF: Dist Court Other Divorce/Family Law CF: Dist Court Indig Legal Services CF: Judicial support Fee Report Sub Total TotaL Due For This Period FINES COURT-COSTS FEES BONDS RESTITUTION Count CoL Lected Retained Disbursed 13 520.DO 52.DO 46B.00 0 O.OD 0.00 O.DD 0 0.00 0.00 0.00 0 O.DO D.OO O.OD 0 D.OO O,OD 0.00 0 O.DO 0.00 O.OD 0 O.DD 0.00 O.OD 0 0.00 O.DO 0.00 0 0.00 O.DO 0.00 D 0.00 D.OO 0.00 0 D.OO O.OD D.OO 1 4.00 4.00 0.00 13 26.00 2_6D 23.40 2 0.20 0.02 0.18 2 60.00 3.00 57.0D 13 65,00 52.00 13.DD 3 90.00 29.70 60.30 0 O.DO 0.00 0.00 0 O.DO 0.00 O.DO 0 0.00 D.OO O.OD 6 150.DO 75.DO 75.00 0 0.00 0.00 O.OD 4 24.00 2.40 21.60 57 939.20 220.72 718.48 0 O.DO 0.00 0.00 0 O.OD 0.00 D.OO D 0.00 0.00 D.OD 0 D.OD 0.00 0.00 12 47.00 O.DO 47.00 1 6.DO 0.30 5.70 0 O.OD D.OO 0.00 0 O.DD 0.00 0.00 D 0.00 0.00 O.OD 0 D.OO O.DO O.OD 0 0,00 0.00 O.DO 0 0.00 0.00 0.00 0 0.00 D.OO D.DO 0 0.00 0,00 0.00 0 0.00 0.00 0.00 1 6.00 0.60 5,40 14 59.00 0.90 58.10 71 998.20 221.62 776.58 Extension Activity Report to County Commissioners Court Selected major activities for February 2013- 2/4 - Held office conference; topics discussed were upcoming events and current issues. 2/13 - Held Cattlemen's Association meeting to plan for upcoming Cattlemen's Banquet. 2/1'7 - Held archery practice to prepare for March meet. 2/24 - Held extra archery practice to prepare for March meet. 2/25 - Planted Calhoun county's corn hybrid trial with local producer Dennis Klump. 2/27 - Attended Matagorda Co. Fair as judge for the shop craft category. Contacts Office - 7 Phone - 5 Site - 36 Total- 48 Mileage Personal Vehicle: in-county: 38.9 Out-county: 161.8 Personal Total = 200.7 County Vehicle: In-county: 36.8 Total = 237.5 Major events for next month - March 2013 3/7 - Calhoun county Cattlemen's banquet. 3/13 - Plant milo test plot. 3/28 - Plant cotton test plot. RY_arl~R~I!1I:JQr~J<Y Name ~_m._gaL~Qull.~_____ County CEA-Ag/Natural Resources Title March 2Q13 Date TEXAS A&M (JHJ EXTENSION February Commissioners Report February 1 st - Breeding Sheep and Breeding Doe Show Rules Meeting The agent met with the AST Leslie Harris and Mike Rothmann to determine the rules for the newly created Breeding Sheep and Breeding Doe Show that will be held with the Calhoun County Fair Junior Livestock Show. February 5th - Junior Livestock Committee Meeting Charles Seely and Ryan Damborsky met with the Jr. Livestock Committee to put the final preparations on the rulebook for the 2013 Junior Livestock Show. The committee added several new rules such as no glitter on sale animals, minimum weight on roasters, and that all poultry will be wing-banded. February 8th - San Antonio Boer Goat Show Charles traveled to San Antonio to help families fit and present their breeding goats in the San Antonio Livestock Exposition's Breeding Goat Show. The family learned many new production tips and represented the county well. February 18-21 - San Antonio Livestock Exposition Charles helped other families with their Market Steers and Market Hogs for the San Antonio Livestock Exposition. The steer did not place in his class, and the Market Barrow placed 11 th in his respective weight class. February 24th - San Antonio Livestock Exposition Livestock Judging Contest Charles and the Livestock Judging traveled to San Antonio to compete in the Livestock Judging Contest. The Senior Team was 15th out of250 teams. The Junior Team was 7th out of 125 teams. Colton Blinka also placed 7'h high Junior Individual. The kids have worked extremely hard and are busy preparing for the HLS&R Contest. February 25th - County Council and Parent-Adult Leader Meetings Charles and Tina met with the Council and P ALA associations to discuss upcoming 4-H events. P ALA discussed the raffle and council discussed the upcoming Challenger League, where they will act as buddies for the participants. February 26th _2ih - HLS&R Breeding Doe Show Charles traveled to Houston to help families prepare their Breeding Does for the Youth Breeding Doe Show. The family did well and learned a lot. The doe placed ih in her class. Upcoming Events March 1st - Matagorda Co Livestock Judging Contest March 3rd - Victoria Co Livestock Judging Contest March II th - 15th - Houston Livestock Show and Rodeo March nnd - Refugio Co Special Needs Livestock Show March 23rd - Calhoun County Fashion Show March 25th - CCF Turkey Orders Due Travel 2/8 - San Antonio - Livestock Show/Judging Contest - 280 miles 2/12 - San Antonio - Livestock Show/Judging Contest - 280 miles 2/18 - San Antonio - Livestock Show/Judging Contest - 280 miles 2/24 - San Antonio - Livestock Show/Judging Contest - 280 miles 2/26 - Houston - Livestock Show - 254 miles Travel- 1,374 mi Contacts Office - 42 Phone - 174 Sites - 56 Mail/Email- 700 By Volunteer - 180 ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 467.79 Selected maior activities since last report- Februarv 2013 February 1: Traveled to Edna to work on the marketing and promotion committee for the sports nutrition conference. February 4: Attended the Shac Meeting at Calhoun County Central office. We discussed various health and nutrition regarding the school district. February 11: Went to J.R.Elementary and did a presentation on Character building with the 2nd graders. February 12: Did a presentation with the Wesley nurse at First united Methodist Church regarding fiber and how to consume more fiber in our diets. Also went to JR., Elementary and did a presentation regarding Charter Builder with their 3rd graders. February 13: Had our Lunch N Learn with County employees we had around 32 employees attend the program. I also attended the Alcoa Retires for a presentation on how to eat better. February 14: : Went to J.R.Elementary and did a presentation on Character building with the 5th Gradersl February 15: : Went to J.R.Elementary and did a presentation on Character building with the Kindergartens February 18: Was a presenter at cooking with Seafood out at the Big Bear Seafood Market. February 19: Did a presentation with the Wesley nurse at First united Methodist Church regarding Vitamins. February 26-28: Attended the South Region FCS Retreat in Columbus. Collaborated with other agents from around the area on various programs. March 1: Attended the 39th Annual Texas Human Nutrition Conference which was held in College station. Direct Contacts: Phone: 95 E-maiIlLetters: 1 06 Office:45 Site: 1 0 Website/Newspaper:4600 Volunteers:5 Maior events for next month - March 2013 JR Elementary First Methodist Church Car Seat Check Event County Fashion Show D-11 FCS retreat Travel(Personal Vehicle) In County Mileage: JR Elementary:(4)10.56 :2/11,2/12,2/14,2/15 Wal-Mart (3): 13.02 2/12,,2/18,2,19 Out of County Mileage: Edna:2/1: 68.56 Columbus:123.27 College Station:266,48 Tina Trevino f!~ ~ Name Calhoun Cou nty Countv Extension Aqent-Familv and Consumer Science Title March 2013 Date (Month-Year) Texas A&M AgriLife Extension Services' College Station, Texas b;: ::> .... 0 U U ::t Vl oCt: Z w o Z _o~ Vl - ". Z~"" W-O S~~ :>-0<( I-U::> ZOc:: ::>I-CO O~W U&1.l. Z 0 ::> Q. o w :I: c:: -' -' <( W U ~ I- .. -;:;- '" ..<:: ~ .... 0 - .. -0 '" ~ ..<:: 0 .~ ::o!- "" '" c: 00 ... ';;" <~ '" .., on '" .s '" "" '" on '" '" m '" '" '" 0 0 '" "" ~ '" '" a "" '" '" "i 0 - <0 '" on "C "1 ~ '" '" "1 oS! "1 0) 0 r-- '" 0 '" ... 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'Vi VI C ro llJ 0 ..... u ~00 >- llJ C .S :J ... o ro U :;; ADM 2.6 Reprint - 2.81 D-843 EXTENSION ACTIVITY REPORT TO COUNTY COMMISSIONERS COURT Miles traveled 736.9 Selected maior activities since last report Febmaty 4, II, 18, & 25: Cooking with Seafood demonstrations continued to be successful with a total of 85 patticipants this month. The biggest night had 32 people inside Big Bear for Kathy Dietzel's Shrimp Etoufee. Classes will become monthly statting on March 4th at the Bauer Community Center with Tina & Bill Crow hosting the evening. In April, the program will move to the Bauer Exhibit Building at the Fairgrounds where it will run monthly thru November. Details will be forthcoming as the educational program schedule is set. Febmary 9: The National Ocean Science Bowl (NOSB), hosted in Texas by the Texas Sea Grant College Program at Texas A&M University, is intended to increase knowledge ofthe oceans on the part of high school students, their teachers and parents, and to raise the visibility and public understanding of the national investment in ocean-related research. The Loggerhead Challenge, held annually in the Coastal Bend area, is one of two NOSB regional competitions hosted by Texas Sea Grant each year and it is open to high school teams from south and west Texas. This year the competition was held at the University of Texas Marine Science Institute in Port Aransas. Febmary 12: Cummins presented the 40 Gallon Challenge to the G3 students (Going Green Group) at Travis middle school. Twelve of the 6th graders returned pledge cards they filled out with their families The 40 Gallon Challenge is a call for residents and businesses to reduce our region's water use on average by 40 gallons per person, per day. The challenge began in 2011 as a voluntary campaign to increase water conservation. Febmaty 12: Mariner 4-H Club meeting focused on parliamentary procedure and member achievement plans for the community service work they are performing. Twelve members were present. February 14: Lakeside 4-H Club meeting was an exciting one as the members raced their sailboats in the Rain gutter Regatta. The youth and parents both seemed to really enjoy the activity and sportsmanship. Febmaty 15: The Field Sketching workshop at the Nueces Delta Preserve was a wonderful training opportunity to help involve students in science projects that are not necessarily interested in science. Crnnmins was joined by art teacher Janie Ortega for the day's activities. February 21: San Antonio Bay Foundation Board Meetings have become monthly as the new executive director takes over his role. This meeting was an update on his activities since last month, with an emphasis on the crap trap removal efforts in San Antonio Bay and the legislative trip to Washington, D.C. February 23: The Dolphin Challenge, National Ocean Science Bowl's second Texas regional competition, was held in Galveston. This is the same competition described on February 9th February 28: Texas Mangrove Research Symposium was held at the University of Texas Marine Science Institute in Port Aransas. Cummins attended to learn more about current research that will benefit the service learning project she is conducting with students and black mangrove trees. Direct Contacts by: Office: 9 Site: 122 Phone: 48 E-mail/Letters: 516 Newsletters: 821 Volunteers: 117 Maior events for next month - March 2013 March 1: Project Leaming Tree Training March 4: Cooking with Seafood March 5: G3 at Travis March 5: Mariner 4H March 7: Cattlemen's Banquet March 8: Middle School Science Field trip to Nueces Delta Preserve March 9: Rain Barrel Workshop March 15: Speaker at Noon Rotary March 21 : Elizabeth Ann Seton A ward Dinner March 22: Beach field trip with 151 graders March 26: Kayaking with FCS agents March 27: San Antonio Bay Foundation Board Meeting Rhonda Cummins Name Calhoun County CEA - CMR Title February 2013 Date (Month-Year) Texas A&M AgriLife Extension' The Texas A&M University System' College Station, Texas PAYROLL: Payroll dated the 1" day of February, 2013 was in the amount of $222,038.31. Payroll dated the 28th day of February, 2013 was in the amount of $231,121.39. Total amount of payroll for the month of February 2013 was in the amount of $453,159.70. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept payroll for the month of February, 2013. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2013 MONTH / FEBRUARY Payroll through 02-01-2013 $ 222,038,31 Payroll through 02-28-2013 $ 231,121.39 I APPROVED TOTAL PAYROLL $ 453,159.70 The items listed above have been pre-approved by all Department Heads and I certify that funds were available to p~ obligations. I cer(ify th e ve is true and correct to the best of my knowledge this the day of tvkLrCJv , 2013. / a-. w RH NDA S, KOKENA, C~LHOUNCOUNTYTREASURER ACCEPTED AND APPROVED THIS THE /1if1 DAY OF /VIa ren , 2013 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LA V ACA, TEXAS 77979. APPROVED MAR 1 4 2013 CALHOUN COUNTY COMMISSIONERS COURT BILLS: Claims totaling $533,855.71 were presented by the Calhoun County Treasure's Office and after reading and verifying same a motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the bills and that all said claims are approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. March 14, 2013 2013 APPROVAL LIST - 2013 BUDGET COMMISSIONERS COURT MEETING OF 03/14/13 BALANCE BROUGHT FORWARD FROM PAGE 39 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL AMOUNT FOR APPROVAL: $ FICA MEDICARE FWH AFLAC NATIONWIDE RETIREMENT SOLUTIONS OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT PRINCIPAL FINANCIAL GROUP TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM ALLIED WASTE SERVICES CABLE ONE CENTERPOINT ENERGY CITY OF POINT COMFORT CITY OF PORT LA V ACA CITY OF SEADRIFT CREDIT CARD CENTER GBRA mc - CARDMEMBER SERVICE JACKSON ELECTRIC COOP, INC. LA WARD TELEPHONE EXC. INC. VERIZON SOUTHWEST VICTORIA ELECTRIC CO-OP VOYAGER WASTE MANAGEMENT PIR P/R PIR P/R PIR P/R PIR P/R AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP AlP 40 303,925,13 37,421.49 8,750.32 28,9 I 4.03 4,868.13 3,224.98 1,720.16 3,544.88 116,716.24 931.86 271.96 67.54 77.38 110.15 302.08 814.85 180.90 586.36 345.23 278.48 1,684.15 3,3 17.86 14,64 1.99 1,159.56 533,855,71 p @J @ '" ~ o U. ~ 3\ ~ M o t;1 o ~~~ ;'f-<'" f-<f!l~ ~~~ u > ," !S@~ ~~~ o 'jJ ~ ~ f-< ~ o on "d o ..... 1 '" "d 1:! o '" d o ~ E 0 gg QZ ~ '0 e u o o on Sl :B o Q . o ." p, ." U " o Q 8 jJ ~ g e: ~~ ffi@ ",j ,'" ~~ ...u ... ' ~~~ 0, .,. ~ o o " ~ I u @J ~ ~ ~ o "d ~ .g o u t3 o M o <-- .,. o "' f-< t3 C:z ~8 ~~ ~a ~~ gj", rj ~ p, o Q ~ o o o '" ;:: ~ p, o Q I o o o o o on Sl :g;l; Moi <--8 0, 0 "'''' ...or-..: '" ~rg~~ ~~~\O IS !H58 ~c.;r.;~ ;:ls8 0l~-~ , , ~~~~ ~ .... ~ p.,~ oooo~ EEEE~ ('tl ...... 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I ~ :g ~ ~ ~ 0 ~ '" ~ ~ ~ Iil ~ ;::; i!j 0. q 0 0 ~ 0 ~ 0 0 0 0 0 0 M q z z z z z z z Z Q I ~ I'-< I'-< i ~ I'-< ~ I'-< I'-< I'-< I'-< I'-< i! ~ ! ~ ~ ~ ~ ! ~ ~ g ~ .~ ~ ~ ~ ~ 8 0 ~ 'E ~ ~ ~ ~ ~ I'-< "' i!j "' "' "' "' 0. q q q q q q q ~ 0 0 ~ ~ 0 ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ q Z Z Z h' @j @ '" ~ :5 U, ::; ~ 8 t2 "'~~ ~:80< ~~~ ~::J~ oHii: u~u:! ~@13 o~li1 ~ ,~ u ~ ~ '.g g ~a- ! ~ o .g,o 3 1! ~ " " '" .z 11 ~ ~ 32 o E AZ :a ~ o a- a- M o o ~ ~ , ~ ~ ~ :E o q s:l 00 M a- 0' M ~ .~ 0. >0 g o q d o .~ ~ o ~ ~ .g d > .IJ 8 cJ ,'j ;::; H t> o ! .!J ;::; 0. 8 ~ I'-< to o " ~ i! ~ o ~ ~ ~ ~ Q ADD A 1999 NEW HOLLAND 6610 TRACTOR (#21-0172/SN#363211M) TO THE ROAD AND BRIDGE PRECINCT TWO ASSET INVENTORY LIST. SAID TRACTOR WAS ORIGINALLY ACQUIRED ON DECEMBER 30, 1999 BY ROAD AND BRIDGE PRECINCT ONE AND TRANSFERRED TO ROAD AND BRIDGE PRECINCT TWO ON MARCH 22, 2007. ON OCTOBER 25,2007, IT WAS DECLARED SURPLUS/SALVAGE ALTHOUGH IT HAS BEEN IN CONTINUOUS USE AT ROAD AND BRIDGE PRECINCT TWO. A Motion to add a 1999 New Holland 6610 Tractor (#21-0172jSN# 363211M) to the Road and Bridge Precinct Two Asset Inventory List was made by Commissioner Finster and seconded by Commissioner Lyssy. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. DECLARE A WHIRLPOOL REFRIGERATOR, SERIAL NUMBER EM2335473 IN THE EMERGENCY MEDICAL SERVICE DEPARTMENT AS SURPLUS/SALVAGE: A Motion to declare a Whirlpool Refrigerator, Serial Number EM2335473 in the Emergency Medical Service Department as surplus/salvage was made by Commissioner Finster and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. TRANSFER A 2007 CHEVROLET 4500, ASSET #541-0187, VIN 1GBC4C1G07417595 FROM EMERGENCY MEDICAL SERVICE TO PRECINCT 4 ROAD AND BRIDGE: A Motion to transfer a 2007 Chevrolet 4500, Asset #541-0187, VIN 1GBC4C1G07417595 from Emergency Medical Service to Precinct 4 Road and Bridge was made by Commissioner Lyssy and seconded by Commissioner Fritsch. Commissioner Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. BUDGET ADJUSTMENTS: A Motion to approve budget amendments was made by Commissioner Galvan and seconded by Commissioner Lyssy. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. I") .... o N Ii! cc w >- ....... ~w - Cl --Q -- ~ era =- =11:: =cc a..... a..~ ell! ....~ Zw ..... 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