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VOL 015 (01-12-1996 to 10-14-1996)• 0 C7 REGULAR JANUARY TERN HELD JANUARY 12, 1996 THE STATE OF TEXAS COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 12th dap of January, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: !toward G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Floater Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pet.2 Commissioner,Pet.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - HOSPITAL PULMONARY FUNCTION. SYSTSM The following bids were received for Pulmonary Function System for Memorial Medical Center: Collins Cyber, Inc. $ 26,320.00 New 24,830.00 Demo Morgan Scientific $ 30,420.00 New 25,970.00 Demo Medical Graphics Corp $ 23,400.00 New 19,390.00 Demo The bids were to be studied by the HosQital and they wished to wait until Jan.31, 1996 meeting to report back to the Court. Judge liartzo opened the Court with a statement. lie advised the Public that the Court received a fax from Tom Pollan that they had received the documents perfecting the appeal. Greg Hudson brought the original document of the appeal. Ile asked for a report from the Ad Hoc Committee. nxKuxa ommittee on the offer rPresented e a ttorW. H. Bauer, Jr. (offer follows). The offer was rejected. Judge and Members of Commissioners' Court: The ad hoc committee on settling the Tax Anticipation Lawsuit between W. H. Bauer, Sr., Louise Bauer, W. H. Bauer, Jr., Juaniece Madden and William Waters versus Calhoun County hereby submits their report. The following offer was presented to W. }(. Bnner, Jr. on January 4, 1996. (1) In lieu of $8.5 million of Tax Anticipation Notes issued the following would be done. (a) $4 million of notes for County jail be eliminated - County would issue $4,5 Million in Tax Anticipation Notes. (b) ],it issue to be studied with feasibility study and Commissioners would hold public hearings. (c) Thereafter, a decision would be made as to how to best handle jail issue, (2) Commissioners' Court also would eliminate $292,000 of expenditures to the 1996 Budget as approved in September, 1995. The offer was rejected by W, H. Bauer, Jr. on January 4, 1996. Ir' � 6 Stanley L ikula County Commissioner Kenneth W, Finster County Commissioner Grog Iludnon, W1.1.1i Bicker:aLa ff, Heath and Smiley appeared before the Court slid cave a report othe 9'ax Ant.rcipation Note law suit. The trial n al was held in the trial court in Travis County and Calhoun County was successful in that litigation. That Judgment by the perfection of this Appeal has been suspended, which means the trial courts judgment in favor of the county has been suspended by,the perfection of this appeal, and until such time the Appellate Court rule'- on certain error that has been raised by the Plaintiffs in this suit, that the trial court made ... the effect is the County is forestalled in issuing TAN. It will take 5 to 6 months to get an opinion from the Court of Appeals. A number of exppenditures from the Budget are not feasible at this time. He recommended that line items that had budgeted amounts that need to be postponed durinq �:he time of this litigation; those items should be reduced via budget amendments and line item transfers and those funds put back into the General Fund until such time this Litigation is completed, hopefully in favor of the county. When the Tax Anticipation Notes are sold the Budget can be restored to its previous amount without a 10 day hearing. BUDGET - 1995 Mr. Hudson further stated it was not necessary to hold a Public Hearing to reduce the Budget. He reminded the Court they cannot reduce the salary of the elected officials. Judge Hartzog referred back to the list given out in December (Analysis of 1996 Budget Shortfall). A Motion was made by Judge Hartzog to freeze or amend the Budget as offered on the following list, items to be reduced to $1.00 beginning with Co. RB through Miscellaneous, with the exception of Parks reduced to $30,000.00. This was seconded by Commissioner Mikula. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to amend the Motion (Refer to analysis) Studyfrom Efficiency Miscellan eou%. (cuto /2f omwn lMatagordath the c Island through the Senior Citizens instead of cutting those to $1.00). CALHOUN COUNTY, T8XA8 ANALYSIS OF 1996 BUDGET SHORTFALL DEFRm1RD DEFERRED AD,7UST8D AVAILABLE FUNDS, ESTIMATED BALANCES UNTIL UNTIL BUDGET CASH -Rol TRANSFERS 199] 7 BALANCES 133,000 65,000 pe,6111 (19,974) 86,SB9 CASH-RB CASH-RH3 150,000 (76,093) 65,026 CASH-REI 130,000 146,0931 73,907 CASH-R80 100,000 100,129) 1 169,271 CASH-HWY 87 1,000, 000 (1,000, 000) 69, CASH-HX SALES TAX 50,000 (30,0001 0 CASH-MHC a,500,000 (750,0001 ALCOA OIPT 50,000 (50,000) 1, 750,000 UNION CARBIDE 150,300 (350,300) 0 TOTAL 4,540,300 (2,411,6001 00 0 8XP8NDrtURBse 7,12B, 700 GEN FUND (1,212,600) 1,242,600 SHOP CENTER (750,0001 750000 0 LEGAL FEES 175,0001 75,000 0 PENSION (30,000) 30,000 0 AMBULANCE (9,000, 9,000 0 STASH COMP REFUND (275,000) 375 r000 0 �/n�,,y CO -Re �%TV"1'L( ° (376,0001 ( 376.000 0 CO-AWY 8 i 11,500,0001 1 CO -SHERIFF (8/,000) 1 81,000 1,500,000 0 CO -SAIL (1,500,0001 1 0 CO -PARRS (02,5001'1fJi ppp�� 30, 000 11500.000 $2,500 0 CO-COURTHOUBH (100,0001 /'- 0 BFFICIHNCY STUDY (35,000) 1 100,000 0 NATAGORDA ISLAND (10,O 0) 1 25,000 0 GRANT SERVICES (2,6l0) 10.000 0 MAIN 87R887 15,0001 2,650 0 CRISIS HOTLINE (5,000) Y 51000 0 CHILD WELFARE (a,o001 $,000 0 !H8 HARBOR (10:0001 a,opo 0 COL-NBENDCEE (3,0001 10,000 0 GULF BEND CENTER 3,000 0 SOIL i WATER CONS. (7, 1501 SENIOR CITITNNS 128,000)'' 7750 0 M ISCELLANBOUB (1, 0001 28000 0 TOTAL (9,231,5001 2,411,600 160,000 1,000 6,259, 900 SHORTFALL (6,59I,2001 0 660,000 6,259,900 p 3,128, 700 'PROVED JAN 1 z 6A6 it Judge Hartzog stated there was an Motion that was Amended by Commissioner Finster an the floor. Judge Hartzog, Commissioners Finster, Mikula, Belk and Smith all voted in favor. Judge Hartzog stated there was an Original Motion on the floor (seconded by Commissioner Mikula) and being refereed to as the Main Motion. Judge Hartzog, Commissioners Smith, Mikula, Belk and Finster all voted in favor. PUBLIC REARING TO AMEND 1996 BUDGET • Judge Hartzog declared the public hearing open and asked people in attendance to sign the following sheet. 9 i V A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to approve the following Budget Amendments numbered 1 through 71 and 73 through 76, omitting Amendment #72 relating to Hwy. 87. Commissioner Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. 03 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: .A J&,0L (Department making this request) Date: 1a_,%--yy I request an amendment to the 1��_ budget for the year following line items in my department: Amendment GL Account g Account Name Amount Reason (9 J -9 • Net change in total budget �� ®� \\///� for this department is: $�� 00 _ Other remarks/justification: JAN +a- I understand that my budget cannot be amended s requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 04 • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' �A1C.o�urtt From: � F � 1 109V —JWA- (D partm nt making this request) Date: iC)"_(�-.-q5 I request an amendment to the _ ) 99 (4 budget for the year following line items in my department: GL Account.#- GLA00onaol Amendment -Account Name Amount -Reason Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 05 HDDGET AMENDMENT REQUEST 3 To: Calhoun County Commissioners' Court From: ,,&%k�i� (Department making this request) Date: I_ I o— 0 te I request an amendment to the C4 budget for the year following line items in my department: Amendment GL Account # Account - Name ---Amount-------Reason --- Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • Ora BUDGET AMENDMENT REQUEST • To: Calhoun Country Commissioners' Court From: J M I _y (Department making this request) Date: ' _ I o - O I request an amendment to the C 0 6 budget for the year following line items in my department: Amendment GL -Account-- - ---Account-Name ---Amount Reason ----------n ---------- ------------------- n U Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C I 07 BUDGET AMENDMENT REQ BT To: Calhoun County Commissioners' Court • From: \,4z 8 (Department making this request) Date: ' _ I o - Q L I request an amendment to the( ) budget for the year following line items in my department: Amendment GL Account Account Name _ Amount Reason 0!p - p 100 -310I l i M 1o,+ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 08 BUDGET AMENDMENT REQUEST To: Calhoun pCounty Commissioners' Court From: DA�T ,�StWit2� ��CL��uk c (Department making this request) Date: I —' Q -- (IL I request an amendment to the C q 6 budget for the year following line items in my department: Amendment GL Account --- Account ---- Name --- ---� Amount -------Reason ----------gyp----l ---------- • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 r BUDGET AMENDMENT REQU T To: Calhoun County & commissioners, Court C.p. From: -b-at - A, (Department making this request) Date: f _ 10 Q I request an amendment to the (year) budget for the year following line items in my department: Amendment GL Account #- Account Name ---Amount---- --- - -ReasonqO (CA ------------ ------- ------ fIDQhVEUF- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: & 6 Sut u-- (Department making t is request) Date: '_1c,�/ i request an amendment to thebudget for the (year) following line items in my department: Amendment GL -Account-- ---Account ---- Name ---Amount Reason ---------- ---------- 58- • Net change in total budget for this department is: Other remarks/justification: $ -L2JSD I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �J BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court o pp �{• � '�f From: J��ex (Department making this request) Date: H_ -9(,L I request an amendment to the 1 9 6 budget for the year following line items in my department: +1 Amendment --- Account-r--Aaaouat•Name Reason ------------------- (01-16 - &alo yho5— to 1)0 i Net change in total budget for this department is: Other remarks/justification: $--- ==5 350-� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0, 12 HODGET AMENDMENT REQOEST 10 • To: Calhoun County Commissioners' Court yn�� / From: -co-CI+ 41` (Department making this request) Date: ) -5 --llD i request an amendment to the ( budget for the year) following line items in my department: GL -Account-- ---Account -Name ------------------------ • Net change in total budget for this department is: other remarks/justification: Amendment Amount ------------- %--aj L__ Reason /l-- -- N.LI. IQ ILY-9-. i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 LI :13 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court n From: (Apartme t making t is request) Date: �'A-ag--(I� I request an amendment to the I `I budget for the following line items in my department: GL -Account -p - ---Account Name ----------------- Net change in total budget for this department is: Other remarks/justification: S Amendment -Amount Reason ----- ----------- � I understand that my budget cannot be amended as -requested until Commissioners' Court approval is obtained. signature of official/department head: 4 141. Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 14 HIIDGET AMENDMENT REQUEST I • To: Calhoun County Commissioners' Court (�`�/(` From: Res kt-U tic -A- tl (Department making this request) Date: ( `J _9 I request an amendment to the 119 W budget for the year following line items in my department: Amendment GL Account if ---Account Name - -Amount -Reason il�O i%�fl f OCR Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST 3 To: Calhoun County Commissioners' Court From: LL (Department making this request) Date: ) I I 1 19 5 1/� )) Z request an amendment to the 1q 9 LQ budget for the year following line items in my department: GL-Account-#- 7� b9 �5500-{� 3l0 Oq -R Sbu-&99q Amendment ---Account -Name ---Amount ------- ------ i�I ,. 11 50� P_ w (-0 Net change in total budget for this department is: Other remarks/justification: ----Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 0 BQDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court • From: 11) f�ntP-S�G Y` -% 1 (Department milking this request) Date: + I _ 3 _C 5 I request an amendment to the 9' budget for the year following line items in my department: Amendment GL Account ---Account Name - Amount--- --- --Reason • Net change in total budget for this department is: Other remarks/justification: 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Road & Bridge Precinct One (Department making this request) Date: 8/24/95 I request an amendment to the 19% budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 06 90-00 9105 Transfers fran R&B General 90,000.00 Reclassify to proper account. 06 90-00 9110 Transfers from FM -lateral Rd (90,000.00) Net change in total budget for this department is: Other remarks/justification: �I Mn I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 HDDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: ^io i,� J ,, • (Department making this request) Date: 01 i/ �c5_ I request an amendment to the budget for the year following line items in my department: Amendment GL Account Name Amount 11� 01 �100 3�a7 ---Account C4,03C r _ --- -- JO I Ooo-- • Net change in total budget for this department is: Other remarks/justification: S --Reason- C qx I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 16 ;s BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 { t� a tq� �Q 0.� �� L7L (Department making this request) Date: `I4 S I request an amendment to the vl q6 budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount ------------- -------- ---- O1e&bl-1o3�F-C�51q joo Net change in total budget for this department is: Other remarks/justification: $ � UO Reason --- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained Signature of official/department head: /J4✓Y1/Cf,2G•.�� `/cc�d'1�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 20 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' •misss)�ioners' Court From: .��VCAal �J� fliV� (Department making this request) Date: f 1fl (D I request an amendment to the ICIc 6 budget for the year following line items in my department: GL Account It 01-010o-315o 19 Amendment Account Name --------------- Amount Reason --- ---------- ------------------- --- �ctTn � ■ r JAN 1 1996 Net change in total budget for this department is: Other remarks/justification: i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • `NE Co. �°� o COMPTROLLER OF PUBLIC ACCOUNTS STATE OF TEXAS W° �� AUSTIN, 78774 � rexns+ November 13, 1995 i Ms. Sharon Marek County Treasurer Calhoun County 201 West Austin Street Courthouse Annex Port Lavaca, Texas 77979-4250 Dear Ms. Marek: This letter is to confirm our phone conversation today concerning the preliminary results of a sales tax audit that found that Calhoun County was overpaid approximately $274,445.72 in county sales taxes over a four year period. Although this erroneous amount will not impact your sales tax allocation payments until the after the first of the year, we wanted you to be aware of this situation and allow you time to make any necessary budget adjustments. We will contact you as soon as the audit is finalized and the exact overpaid amount is determined. There are three options for repaying the erroneous amount. First, you can send us a check i reimbursing the full amount. Another option is for us to apply future sales tax allocation collections to the erroneous amount until it is repaid in full. Based on the past receipts for Calhoun County, we estimate that with this option, the county would not receive an allocation payment for two months and a reduced payment during the third month. If the first two options would cause a financial hardship to the county, a final option is to deduct a set amount each month from your allocation payment until the erroneous amount is repaid. If your county chooses to use this option, your request should be sent to my attention no later than 20 days after we provide you the final amount. This will ensure we have adequate time to adjust the next allocation payment. My address 1 I 1 East 17th Street, Austin, Texas 78744. If you have any questions, or need further information, please call me toll free at 1-800-531- 5441, extension 50465. Si y, Vax arner ocation Section Revenue Accounting Division i an equal awaawa y employer 22 11 BUDGET AMENDMENT REQUEST 19 To: Calhoun County commissioners' Court •From: --- (Department making this request) Date: i'_ y-qy I request an amendment to the NVO budget for the year following line items in my department: GL Account # Account Name • Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason _$900.00 I would like to ask (this amount also for a new typewriter includes maintenance) for the new clerk. I do not have a typewriter for the new clerk to use. I have no extra typewriters. $ 900.00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • "3 ti BUDGET AMENDMENT REQUEST ao To: Calhoun County commissioners' Court From: (Department making this request) • Date: I request an amendment to the I C (I budget for the year following line items in my department: GL Account moo)- J6 10- 6156 Account Name C C Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason ------------ ------------------- rI 5 w o LI00 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BODGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: JI,rq-. 1 n.�.1 D IJ�IAc • (\Dep1a'tGment making this request) Date: I cY —� `1 _ 1'S I request an amendment to the I C19 6 budget for the year following line items in my department: GL Account-#- oi-,-�5a.0-�I41 ---Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount - `f $ I I b a Reason --([��----------------- `('notot -I u A�b- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • _ 25 B ODGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: T ( ) A iv,a �y (Department making this request) Date: I a--I`/-q5 I request an amendment to the 19 6 budget for the year following line items in my department: GL-Account #- � g5ok�)-6IL[I --- Acc_((ol�unt Name - - - -JGi,Y- Net change in total budget for this department is: other remarks/justification: Amendment Amount -Reason - 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • BUDGET AMENDMENT REQUEST To: • Calhoun County Commissioners' Court (1 From: 1 ' 4- L kocLi cY (Department making this request) Date: i a_ l q. g 5 I request an amendment to the 11 7 (C budget for the (year) following line items in my department: GL Account # lu-�'Soo-C�t'�i Account Name --------��-�-��-�-�-�----- I'M Amendment Amount Reason ------------- ------------------- Net change in total budget for this department is:3�- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 27 BUDGET AMENDMENT REQUESTIJ To: Calhoun County Commissioners' Court From: j4,00'La (Department} making this request) Date: I ol— /9-q5 I request an amendment to the , budget for the year following line items in my department: Amendment GL Account - -Account-Name Amount ------------- ------- ----- oi -��as- y93o Net change in total budget for this department is: Other remarks/justification: H I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 0 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: -R t ) -NeAr.Q (Department making this request) Date: I _ 19 _q 5 I request an amendment to the budget far the year following line items in my department: Amendment GL Account # Account Name Amount ------------------------------- ------------- Q1'a�5oo_y93o -{�w� II • • Net change in total budget for this department is: Other remarks/justification: as i<u.._� .•i _1 _,..��. _'�. 1 i. FAN 1 I understand that my budget cannot be amended'as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 29 11 BUDGET AMENDMENT REQUEETII to: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 �,— /9-qS I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount plg-SSUo y93o � lyasp Net change in total budget for this department is: other remarks/justification: S W J �LilIt, r Yu a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ,, 30 BUDGET AMENDMENT REQUEST To: Calhoun • County Commissioners' Court From: —�(1\ .J 1 ' 1 .i ) llYC f, f n. + oLJ (Department} making this request) Date: � _ 19 —q S I request an amendment to the budget for the year following line items in my department: Amendment GL -Account -#-Account-Name --- Amount ---------------- ----- 030 Reason • • Net change in total budget for this department is: Other remarks/justification: ICI I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): IMI IN 3-1 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: .k C) L; L 3 (Department making this request) Date: ' a,- /9 -q 5 I request an amendment to the 19 1 L budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ----------- 08-45cQ �I9 3O - q s l Net change in total budget for this department is: Other remarks/justification: IN Reason -I 18 , (A� Ah�s iZ� o, CO Act- Il �f 1i 1 i_i _C,I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 4 �J 3Z BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: �C PC 1_ q (Department }}Cmaking this request) Date: off— /9 _q-6 I request an amendment to the N to budget for the year following line items in my department: Amendment GL Account # -Account Name Amount Reason C&11:lLA LAM, A6A iAa . Gf" u .4,1. (%gb P& A C�S�M+W� co t Net change in total budget r for this department is; $ 3001 /� ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 33 BUDGET AMENDMENT REQUEST /1 To: Calhoun County Commissioners' Court L C From: �5`iwiyui�l�clllwn��Uk 1 Pns Pc7� —emu �� • (Department making this request) Date: _. ) _13 Si 1 I request an amendment.to the I q qIP budget for the year following line items in my department: GL Account �f©t-r�)o-7�io9 U-OICar\-39`d5 (P3-55on-74a I L� 55��-�� Amendment Account Name Amount -------------- ------------- AcLIl i J1k,,tie 0 00 SQAIXL- Ia500 Reason �15)o9 Net change in total budget / for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAN ! I9s6 ..r.. 34 BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners'(��Court From: 1s , " �( . �w PULL ?Department making t is request) Date: l_, G I request an amendment to the 1996 budget for the year following line items in my department: GL Account #_ 614 01 01- 330 Amendment --- Account -Name --- -Amount Reason tC n u Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 13i JAN i 1--6 19 35 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: EMER�ENCN ft�'�X6r=ly\FNT (Department making this request) Date: ,", a 1qQ (O 3D. • I request an amendment to the __1_1%E_ budget for the (year) following line items in my department: Amendment GL Account 4 Account Name Amount 111YY1YYYYIIY 11Y11Y1rY1YYY1111YY YYYN111111Y11 a-4s-�5-si�i.o PRoGRI�m S�P(�uEs oo.00 Ries ► co. 00 Net change in total budget for this department is: Other remarks/justification: Reason YN1Y1Y111Y11YY'M1Y Y1 UIEA,'L- u N E tam FoR- Ti+G PURLW5E DF L npuTER SopPuas • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: '/1 �� • Date of Commissioners' Court approval: C /� Date posted to General Ledger account(s): 36 33 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: \QMaAr�U __�J ''(toal2i"'-:✓ (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name --- --- Amount Reason _ -----------=- --------------- �1-o1o0-�uye�y•tJPap APPROVED Net change in total budget for this department is: $--- 1�dad Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 37 3q BUDGET AMENDMENT REQUEST To: Calhoun County wrCommissioners, Court From: cuz(� . 1 (Department making this request) • Date: 1 _ 9 -9 Q I request an amendment to the MG budget for the year following line items in my department: Amendment GL Account #---Account_Name ---Amount - -----Reason 6a 1 ) O Net change in total budget for this department is: Other remarks/justification: $_7�UU�1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • - 35 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, court From: cr U1xltiJ[�� -t Depart enin t making this request) Date: 1-5-9 L I request an amendment to the C(1 budget for the year following line items in my department: GL Account (o7-CnbC�l- 1g13 G1-la�o� � 1�►3 ��-�lof- 33i1 i Account Name Amendment Amount c WttL,�a J0 V,-Ixa as .Tt+�.l Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: v Date of Commissioners' Court aooroval: Date posted to General Ledger account(s): i ,35 1. 39 BUDGET AMENDMENT REQUSBT To: Calhoun County Commissioners' Court From: (Department m king this request) Date: j i f _Q 1 I request an amendment to the budget for the year following line items in my department: GL-Account-#- 35-�5a�-�t41 3 oo-'1501- Amendment ---Account Name ---Amount- C� 0 (-A Rom t3 - A_-4A- Net change in total budget for this department is: Other remarks/justification: 3(0 Reason IJ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: &j A , •( • Date: (Department making this request) + _ to _9 I request an amendment to the 1q q 6 budget for the year '— following line items in my department: GL Account Amendment ---Account Name Amount • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 31 ril _ 41 • W BUDGET AMENDMENT REQUEST To: Calhoun Counntyn Commissioners' Court From: lf (/�CIl1YY JW�uD C��L- om (Department making this request) Date: I —'Q _q 6 I request an amendment to the t ) budget for the year following line items in my department: Amendment GL Account # Account Name Amount M-O' oo`�UO I� IANPAn I� Pl1M AMJj� _Lab Net change in total budget for this department is: Other remarks/justification: $ 4LIaii- Reason 4o ar -,, 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 4" Ptir • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1Z J (Department making this request) Date: I -W -9 I request an amendment to the budget for the year following line items in my department: GL Account # ---Account Name Amendment ---Amount ------------- -------- ---- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 3q 43 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �-R-6 Pa :t� (Department making this request) Date: ' IQ _9 I request an amendment.to the I q q 6 budget for the year following line items in my department: Amendment GL Account # Account Name Amount oL- of oo-tea o Net change in total budget for this department is: Other remarks/justification: $�4 LI�l ALL 6 I ., sl �' .� � � 1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 40 l� u Date posted to General Ledger account(s): • 44 BUDGET AMENDMENT REQUESTII To: Calhoun County Commissioners' Court From: 1-8 -PJ #� . (Department making this request) Date: ' � In _(� 0 I request an amendment to the J y q 6 budget for the year following line items in my department: Amendment GL Account Account Name Amount --------------- -- ------------- 01-01 00-�O10 � __ A Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L4I _ 45 BUDGET AHENDHENT REQDEST i To: Calhoun County Commissioners' Court From: RA # 3 (Department making this request) Date: 1 .-W _q & pp I request an amendment to the ( 1 budget for the year following line items in my department: Amendment GL Account #- Account Name ---Amount-- ------- Reason --- OX'� Q �� IC�7t dMCll� iO ac iU _ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 46 BUDGET AMENDMENT REQUEST To: Calhoun • {C�oun�(t'J�y Commissioners' Court From: Y + # `i (Department making this request) Date: + _'Q _9 • I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount /,[.E)) ION,> Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): q3 0 4'7 BDDGET AMENDMENT REQIII q 4 • To: Calhoun county commissioners' Court From: FO+L (Department making this request) Date: 1 -!o _9 I request an amendment to the budget for the year following line items in my department: Amendment GL Account —Account-Name ---Amount- -- ----_-Reason ------------` ----- 1 C--J-_-------- f 0 �OI�O ` , U J �ll -k� cu Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 48 11 BUDGET AMENDMENT REQUEST 9 To: Calhoun County Commissioners' Court • From: PCB :* I (Department making this request) Date: , _ 10 _q 0 I request an amendment to the I q6 budget for the - year following line items in my department: Amendment GL -Account-----Account ---- ------- ---- Name Amount Reason ---------------------------------------- �(' u oo'�0 �r�^w.'1 l�y6 / �G`l •-/�l- �t �� -"`—I �CniQ�1. IA 0 ( � auk d UMC-L� Net change in total budget for this department is: Other remarks/justification: $___-`i-�=L1=== I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 49 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court % From: J Cu� ..�J -++`j (Department making this request) Date: I -. /0 _q I request an amendment'to the � budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- 1��0100—�C1O Ai&atl LL " �1 Net change in total budget for this department is: Other remarks/justification: dl. � wd, 0"4,4 i_I IR ♦. ' Manwagmt I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court Q From: jg , `J — Pj 4 1 (Department making this request) Date: ' _ /0 -9 I request an amendment to the (year) budget for the year following line items in my department: GL Account 1{ 13r- of oo- 01 o Net change in total budget for this department is: Other remarks/justification: E Amendment Amount I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): _ �i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: _d1cl1a T\b- PCB 4 r)- (Department making this request) Date: t _ f 0 -q f Z request an amendment to the I4 y budget for the year following line items in my department: Amendment GL Account # --- �i Account Name ---Amount 1'' ------ ___----- ---- 1 -ol Q0-aei o c' ` Net change in total budget for this department is: Other remarks/justification: Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained, Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ;5`ti. • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court �A i- From: J- Pa *3 (Department making this request) Date: I request an amendment to the I C q 6 budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount ----------------------- ---- i Net change in total budget for this department is: Other remarks/justification: ------=-t---- 61 W II ♦ JFI I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 4q 53 FAR HIIDGET AMENDMENT REQIIEST To: Calhoun County Commissionelr�s' Court � From: _AJ V — P� ,+-� q (Department making this request) Date: 1 _'0 _9 & I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount t' k - Net change in total budget for this department is: Other remarks/justification: :i dl LE v ..11 LIP I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court J -K.. From: .k .MxA..aC— I-! k 4 l (Department making this request) Date: ! -!o _9 -& I request an amendment to the budget for the (year) following line items in my department: �I Amendment GL Account # Account Name Amount Reason ---//�------'7---- ------------------ ------------- ------------------- Oo`� �nIhN�C� PC-, 1M AM,Q( 1 • a is Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 55 BB ET AMENDMENT REQUEST To: Calhoun County Commissioners' Court / From: Y Oc4� l .�'�J - PJ # ,U (Department making this request) Date: ) M _ 9 I request an amendment to the � C� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i • BODGET AMENDMENT REQUEST To: Calhoun • County Commissioners' Court From: A 'Gl l i J PJ 4 (Department making this request) Date: I - l0 _ 9 • I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ------------- Net change in total budget for this department is: Other remarks/justification: E -�3 LOW-4WIIIAMIM-A,14 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 57 BUDGET AMENDMENT REQUEST I • To: Calhoun �� County Commissioners' Court From: -W- 4 (Department making this request) Date: I request an amendment to the ' g i 6 budget for the (year) following line items in my department: Amendment GL Account Account Name Amount -----------------------//-------- ------------- 010'Ol 00:2Q10 L4,;MIhJ 11SC,lM IVJsMD� Net change in total budget for this department is: Other remarks/justification: E i WON - .. ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • - J13 11 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: U'u?A VI I l- M KA Q • Date: (Departmen making this request) + — l0 _q & I request an amendment to the Iggq budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount- ------------- ---_---- --- ��-Ol Oa-3d0 Caa.1 k 0 • Net change in total budget for this department is: Other remarks/justification: I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 5!� „ J� BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: ( linlloi c�cM�, (De artment making this request) Date: 1— _q � I request an amendment to the Iqq 6 budget for the year -' following line items in my department: Amendment GL Account $ Account Name Amount Q's-©1 a(i �d0 IUTl/Nnnle� I1QtVhM�M66 ( -Q (%a . Q a _LJ3sLe_ a5-`i000-q 10�[ Net change in total budget for this department is: Other remarks/justification: r_R.♦ „ • l I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAN i [ 19% 5� i i ,- - 60 HDDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department making this request) Date: I request an amendment to the ( ) budget for the year following line items in my department: GL Account Amendment Account Name Amount 3A of oo;3a o ` I � • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C 51 VED JAN 1 2 1996 .6f BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court n n From: rZ (Department making this request) Date: 1 - io _q I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- LLO Gt LL I QPal ---<� Q Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ..z 6� • • 11 BUDGET AMENDMENT REQOEBT To: Calhoun • County Commissioners'Court From: !` "WAI, L _ 01 oll L (Department making this request) Date: I _'Q _q • I request an amendment to the l ) budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------------------- Net change in total budget for this department is: Other remarks/justification: 6_ �8r353� Reason U TT � r .,♦ N♦a ' r A. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAN 1 2 19% 59 y . nq- r;,�4�wc. 65 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court' From: CQ.cY "L (Department maRing this request) Date: I _ /0 _q & I request an amendment to the (year) budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------------------- ��o� ��`, o F� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 6o • • 64 BIIDGET AMENDMENT REQUEST �I To: Calhoun County Commissioners' Court From: • (Department caking this request) Date: I _'Q _q • I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount -- ----Reason �• ��1,, • - _S Ildil 3 i C&AL LoAAA( 0 -fo a( l Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • �S BQDGET AMENDMENT REQQEST To: CalhounCountyCommissioners' Court From: A+ Su x•�lU✓ (Department making this request) Date: 1.10 _9 I request an amendment to the Ig i 6 budget for the (year) following line items in my department: Amendment GL -Account g ---Account Name ---Amount ------------ -------- ---- Net change in total budget for this department is: Other remarks/justification: $ =43307- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 6 C JAN 1 2 1996 1 I • 11 BUDGET AMENDMENT REQUEST To: Calhoun LCoCunty Commissioners' Court isFrom: �T 1Q�1 A} iw — & ► ) (Department making this request) Date: I _ I Q _q • I request an amendment to the Iqq 6 budget for the year—) following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------------------- 5�- Net change in total budget for this department is: Other remarks/justification: 63 Reason —cal""a CAW • it I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M 67 64 BIIDGET AMENDMENT REQDEST To: Calhoun County Commissioners' Court From: S A/HCI O/IMary.r� �A((_ (Department making this reeg4hest) Date: I request an amendment to the ( ) budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- 42 'k a� I , � / L Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAN ; _ ED • • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: e Department making this request Date: , -10 _9 f I request an amendment to the budget for the (year) following line items in my department: Amendment GL -Account-----Account ---- Name ---Amount ------------------- ----- 60-0100-�010 • Net change in total budget for this department is: Other remarks/justification: 0 Reason .1J �' ♦ y l I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • a JAN i % 1996 0 6 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court' ` From: (lbepart?Ment making this request) Date: 1 _'O _q )_ I request an'amendment'to the () budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- W-oi oo-aa o . �'' c t � 1 Net change in total budget for this department is: Other remarks/justification: Reason Ma CA & t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): G � • • 70 BUDGET AHENDHENT REQUEST To: Calhoun County commissioners' Court • From: V `F` GtJY,' Sf c`.1G (Department making this request) Date: I Ll7 , 9G • I request an amendment to the « Q G budget for the year following line items in my department. Amendment GL Account ---Account Name ---Amount Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,AN = 1996 (01 7:1 BDDGET AMENDMENT REQUEiT / a To: Calhoun County Commissioners' Court From: 4UJ-VAKAIY� (Department making this request) Date: + —I ) - _I(t Z request an amendmentto the C t budget for the yea following line items in my department: Amendment GL -Account -#- ---Account-Name-- ---Amount ---- -------Reason ------------- ----------- OL(1��1��- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: ' Date posted to General Ledger account(s): ' JAN -igc% IFIFB-u-DGET AMENDMENT REQUEST V 9 To: Calhoun County Commissioners' Court • ' From: I (Upartihent making this request) Date: I - I' _q � • I request an amendment to the 096 budget for the year following line items in my department: Amendment GL Account Account Name Amount J Net change in total budget for this department is: Other remarks/justification: _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �� -PL 6, (Department making this request) Date: ' I (—% I request an amendment. to the budget for the year following line items in my department: GL- Account -#- OL-�50u- Ky01 Amendment ---Account Name Amount Reason �(�y o o o o Gciu U. u— — Net change in total budget for this department is: Other remarks/justification: . - I f yy,000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): 10 „ I • 74 HIIDGET AMENDMENT REQUEST —1I To: Calhoun County Commissioners' Court • From: _[� 8 %C A (Department making this request) Date: ' _ I I _9 I request an amendment to the L G q 6 budget for the year following line items in my department: Amendment GL Account Account Name Amount p 0 - bo- 9 Nl 13131 to • Net change in total budget for this department is: Other remarks/justification: ----^Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: ,rl a/C�� Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAN i 2 1996 75 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: bL (Department making this request) Date: 1 —It -9 L I request an amendment to the CIC ( 1 budget for the year following line items in my department: Amendment GL Account Account Name Amount -------------------------------------------- 62'8S'eZ 7�.56 <I 300 62--1s5,ez-77.S7 2, 4cDo /e-BS-ac -75f� A4:e,r �,,. ��l /S3o Net change in total budget for this department is: $ o �- ------------- Other remarks/justification: Reason el .130 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head Date of Commissioners' Court approval: Date posted to General Ledger account(s) JAN 1 2 19,06 BUDGET AMENDMENT REQUEST Iq To: Calhoun County Commissioners' Court From: '-I (L • Department making this request) Date: (_ I D _q I request an amendment to the Cl0tr budget for the yea—rj— following line items in my department: GL- Account -I_ ids 01-ao 1 !; -611i9 (�a ►56 • Amendment Account Name Amount Reason C , •5�u.�� 0 0 00 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i 2C 1996 77 BUDGET AMENDMENT REQUEST To: Calhoun,6oty Commissioners' Court From: IIIlllllllll////JJ,,//C// (Department making this request) Date: /- /a - 161 I request an amendment to the budget for the year following line items in my department: GL-Account_$_ -L6-o ?,30/ ,flyol --- Account_Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount_ -- - -Reason o "(F, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): N 15 L` W • .. �78 BUDGET AMENDMENT REQUEST11 l6 • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: GL Account �I>—�'i.op-5+a) C6'C l -Co- �3I fi ---Account Name 77 Net change in total budget for this department is: Other remarks/justification: Amendment -Amount---- J Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: -H Date of Commissioners' Court approval: Date posted to General Ledger account(s): SHERIFF DEPT. - PATROL CAR JAN i % 1996 Sheriff Bowden appeared before the Court to notify them they had an insurance settlement of $16,500.00 and that he desperately needs to replace this car and ask for an isAdMotionwasa5,000-00 from the made by Commissi nerrFinstert topandesecondedthisrby Commissioner Mikula to put $21,000.00(in Line Item #A0145-407201) the Budget for a Sheriff's car ($16,500.00 from the insurance adjustment and $5,000.00 from the County.) Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. THE PUBLIC HEARING AMENDING THE 1996 BUDGET WAS CLOSED. 79 JUSTICE OF THE PEACE-- PCT. #3 REPORT The Justice of the Peace, Pct. #3 presented his monthly report for December, 1995 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said report be approved. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. CLOSED MEETING It was decided the Agenda Item for a Closed meeting for this January 12, 1996 meeting was not necessary. A Motion was made by Commissioner Finster, and seconded by Commissioner Belk that the following budget amendments be approved. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: ` -" -G I request an amendment to the Iq 9- budget for the ye r following line items in my department: GL Account ©t 1!so Acco)u_nt Naame - -� ,qCo. Net change in total budget for this department is: Other remarks/justification: 6 Amendment Amount Q31 V — C— Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • • Date posted to General Ledger account(s): N 11 BUDGET AMENDMENT REQUEST To: Calhoun County /Commissioners' Court From: �akd- f �. + (Department making this request) Date: l — t ( —G I request an amendment to the —� budget for the following line items in my department: GL Account Oi o)0a0 (-1a0 l0 l a1 Amendment ---Account Name ---Amount---- Reason —311 Net change in total budget for this department is; Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 8Y BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: , (Dep rtment making this request) Date: `- L I -G I request an amendment to the budget for the ye r following line items in my department: GL_Account_#_ _I_,Account_N\ame L'4ktIJ,uV, Net change in total budget for this department is: Other remarks/justification: Amendment Amount _Reason Ia0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: — (Depart ent making this request) Date: I — l) —G I„ • I request an amendment to the budget for the ye r following line items in my department: Amendment GL -Account-- ---Account ---- Name ---Amount -------------- ---- PA Q- o Net change in total budget for this department is: Other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. . Signature of official/department head: Date of Commissioners' Court approval: Date posted to General -Ledger account(s): 03 BUDGET AMENDMENT REQUEST To: Calhoun C unt-y� Commissioners' Court From: n,910C� 1 (Department making this equest) Date: I request an amendmentto the budget for the ye r following line items in my department: GL Account g 01-'�5�1 �h'dJo �JyO Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason -------------------------- A I' ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 EM BQDGET AMENDMENT REQIIEST To: Calhoun tCounty �yCommissioners' Court From: (Department making this request) Date: l — l' —G I request an amendment to the budget for the ye r following line items in my department: GL Account # • ___Account_Name___ Net change in total budget for .this department is: Other remarks/justification: Amendment _Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): LJ WIS BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: / ( titer (I 01 S (Department making this request) Date: 1 - t 1 -G I request an amendment to the budget for the ye r following line items in my department: Amendment GL Account # ^Account Name ---Amount---^---Reason ----^-------- - -------- ---- ------ 01 7o io- (J757 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r MAIDA MCKAMEY - DRAINAGE PROBLEMS Miss Maida McKamey addressed the Court concerning drainage problems on Highway 87. No action was taken. ACCOUNTS ALLOWED - COUNTY- 1995 Claims totaling $18,718.07 for 1995 were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Mikula, Smith, Finster, Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY - 1996 • Claims totaling $154,273.62 for 1996 were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Mikula, Smith, Finster and Belk and Judge Hartzog all voted in favor. Claims totaling $5,012,006.39 were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said claims be approved for Payment. Commissioners Mikula, Smith, Finster and Belk and Judge Hartzog all voted in favor. SHERIFF'S MONTHLY REPORT The Sheriff presented his monthly report for December, 1995, and after reading and verifying same a Motion was made by Judge Hartzog and seconded by Commissioner Smith that said report be approved. Judge Hartzog, Commissioner Smith, Belk, Mikula and Finster all voted in favor. • THE COURT ADJOURNED. REGULAR JANUARY TERM HELD JANUARY 31, 1996 THE STATE OF TEXAS 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 31st day of January, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of • Allegiance. CALHOUN COUNTY LIBRARIAN Judge Hartzog introduced the new County Librarian, Cynthia Beard, to the Court and she was welcomed to Calhoun County. BIDS AND PROPOSALS- PULMONARY FUNCTION SYSTEM HOSPITAL After reviewing the recommendation of Memorial Medical Center concerning the bids opened January 12, 1996 (bids follow), A Motion was made by Commissioner Smith and seconded by Commissioner Belk to accept the bid of Morgan Scientific in the amount of $26,470.00 which is the only supplier to meet specifications. Commissioner Smith, Belk, Mikula, Finster and Judge Hartzog all voted in favor. Rob kAu IVIedGrapfllCs' PRICE OUOTATIOM CXdxveyurXrxy r�xxyx�slr Sysrnns , "Sealed Bid - Pulmonary Systems" Prepared For: Memorial Medical Center do Howard G. Hartzog County Judge Ca!noun County. Texas 2i I S. Ann - Countr Courthouse Port Lavaca. Texas 77979 CITY 1 Demonstration System DATE: January 12, 1996 QUOTE NUMBER: MN011036.2 QUOTE VALID UNTIL February 28, 1996 DELIVERY: 45.60 Days ARO SALES REP: Mike Nelzel TERMS: Net 30 days after shipment F.O.B.: Origin (SL Paul, Minnesota) TAX I.D. is MedGraphics PF/DxT14 System Complete Pulmonary Function System HARDWARE: Flow Module with MedGraphics Patented preVenlTM Pneumotach, Gas Chromatograph, Rapid Response Nitrogen Analyzer, Pressure Transducers, EZ-Glide Testing Arts, Work Station Desk (30" Length, 45" Width, 24-5" - 29.5" Height), and Three Liter Calibration Syringe SOFTWARE: BREEZETM Software (Auto Calibration, Predicted Normals, Spirometry, Diffusing Capacity, Respiratory Mechanics (MIP/MEP), True NTTM Nitrogen Washout, and Single Breath Nitrogen Washout) COMPUTER: 486 DX2 Computer (WMHz, 340mb HD, 4 Meg RAM) with Keyboard and 14" Super VGA. Color Monitor (120V/6OHz), and Canon BJC4000 Bubble Jet Color Printer (120V/60Hz) START-UP KIT: Operator Manual, Calibration Gases (ED Size), Regulators, Cylinder Stands, Handwheel Wrenches, Supply Box (includes Box of 24 pre Vent Pneumotachs, 12 BreathPath'M Patient Circuits, Five Noseclips, Five Mouthpieces. etc.), Printer Paper and Power Conditioner WARRANTY: One Year on all Parts and Labor TRAINING: Includes Tuition, Transportation and Lodging for One Person to Attend a Three -Day Course at Medical Graphics Corporation's Headquarters in St. Paul, MN (Training Required to Validate Warranty) Purchasers Signature and Date SYSTEM PRICE: $32,000.00 LESS TRADE-IN ALLOWANCE: ($8,000.00) LESS DISCOUNT FOR DEMONSTRATION SYSTEM: ($5,010.00) TOTAL SYSTEM PRICE: $18,990.00 FREIGHT: $400.00 TOTAL PURCHASE PRICE: $19.390.00 !Excludes sales tax, aappfcabiq MGC Representative's Signature and Date is • �Itoi4e- meorcat GraphlCS Corporation • 350 0,ik Grnvr PatkWrry • St. P,nd, MN 55127 • (8()0) 9 ,0-'i'i97 • F11: (612) 486-7509 r MedGraphics' PRICE QUOTATION CannoresCratory Okxixxnc Systems "Sealed Bid - Pulmonary Systeme" - NEW SYSTEM For: Memorial Medical Center No Howard G. Hartzog County Judge Calhoun County, Texas 21f S. Ann •County Courthouse Port Lavaca, Texas 7979 DATE: January 12, 1998 QUOTE NUMBER: MN011096.1 QUOTE VAUD UNTIL: February 28. 1996 DELIVERY: 4:, W Days ARO SALES REP: Mike Netzel TERMS: Nei 30 days after shipment F.O.B.: Origin (St. Paul, Minnesota) TAX I.D. a: MedGraphics PF/DxTM System Complete Pulmonary Function System HARDWARE: Flow Module with MedGraphics Patented preVentn" Pneumotach, Gas Chromatograph, Rapid Response Nitrogen Analyzer, Pressure Transducers, EZ-Glide Testing Arm, Wort: Station Dark (30" Length, 45" Width, 24.5" - 29.5" Height), and Three Liter Calibration Syringe SOFTWARE: ERE+�ZEn" Software (Auto Calibration, Predicted Nonmals, Spiromelry, Diffusing Capacity, Respiratory Mechanics (MIP/MEP), True Nzn" Nitrogen Washout, and Single Breath Nitrogen IlVeshou0 COMPUTER: 486 DX2 Computer (50MHz, 340mb HD, 4 Meg RAM) with Keyboard and 14" Super VGA . Color ^soni(or (120V/SoHz). and Canon BJC-4000 Bubble Jet Color Printer (120V/60Hz) START-UP NIT: Cperator Manual, Calibration Gases (ED Size), Regulators, Cylinder Stands, Handwheel Wrenches, Supply Box (Includes Box of 24 preVent Pneumotachs, 12 BreathPathrr" Patient Circuits, Five Noseclips, Five Mouthpieces, etc.), Printer Paper and Power Conditioner OTY WARRANI Y: One Year on all Parts and Labor TRAINING: Includes Tuition. Transportation and Lodging for One Person to Attend a Three -Day Course at Medical Graphics Corporation's Headquarters in St. Paul, MN (Training Required to Validate Warranty) SYSTEM PRICE: $32,000.00 LESS TRADE-IN ALLOWANCE ($9,000.00) TOTAL SYSTEM PRICE: $23,000.00 Freight: $ 400.00 TOTAL PURCHASE PRICE: S23,400,00 (exclusive of Sales Tax, if applicable) - jrchzser's Signature and Date MGC Representa(rve's Signature and Date Medical Graphics Corporation .t o r>;,�, t;n,vr Ruhw.ry 51. Rid, mrq '7i177 INUI)) 91;0-1i1;97 • fax: 161!) 480-1';0V U0 EXCEPTIONS TO BID for "Sealed Bid - Pulmonary Systems" Test Capability : Systems complies with all specifications except lung volume determination is performed by nitrogen washout instead of helium dilution. Results are identical, however, there are technical advantages and cost saving associated with nitrogen washout. General Issues : Operational costs of running the MedGraphics PfDx System is very low on per patient basis, (approximately $2.50 per patient, including test gases and all other supplies). While the PfDx System does utilize Chromatograph columns, the relative Cost per patient is insignificant in comparison to the other costs. (Chromatograph columns are $45.00 per 200 tests, or $0.22 per test.) The PFdx System is integrated into the computer and, therefore, cannot be operated manually. However, as Medical Graphics warranties the computer as a component of the system, replacements computers and service can be provided in the specified 24 hour time -frame minimizing down -time. System complies with disability requirements which does not require direct writing kymograph. Volume Measurement : System utilizes patented MedGraphics preVent pneumotach for volume measurement which is meets all ATS recommendations. Dm and VC Options The PFDx does not perform membrane diffusion or capillary blood volume because these procedures are not recommended by the ATS are a component of D1CO testing, they are not reimbursable, and they require additional expensive supplies to perform the procedure. Because of the limited clinical applicability of this test, Medical Graphics has chosen to not perform this procedure. Helium FRC : The PFDx System performs lung volume determination via nitrogen washout. While the results of the test will be identical to helium FRC, there are technical advantages to nitrogen washout. Nitrogen washout is performed in an open circuit methodology, therefore, there is no danger of decreased inspiratory oxygen concentrations and no need to add supplemental oxygen as required in helium dilution. As there is no helium analyzer, there is no need to correct for background oxygen. 0 • C ^ .r • A Collin� [Vbet'mt WARREN E. COLLINS, INC. QUOTENUMSER 220 WOOD ROAD - BRAINTREE, MA 02184-2403 7360 TELEPHONE (617) 843-0610 - (800) 225-5157 DATE Fax (617) 843-4024 anuary 9 1996 Calhoun County, Texas 211 S. Ann - County Courthouse Port Lavaca, Texas 77979 Attn: Howard G. Hartzog County Judge CITY DESCRIPTION PRICE QUOTATION ' 1 "DEMO" PULMONARY FUNCTION SYSTEM Spirometry Module with UBV Module Residual Volume Module 1 Conventional DL Module # Kymograph Assembly Modular Cart with regulators and gases Pentium Computer, 120 MHz, 16 MB RAM, 1.2 GB Hard Drive, 3.5" Floppy Drive 1< VGA Color Monitor Dot Matrix Color Graphics Printer 4 PLUS/sql Software --- LESS Demonstrator Model Discount 15% --- Trade in Allowance for Ohio PFT * Exception: General issues Item 3 The instrument must be able to be operated manually if desired. The above system required computer.to perform FRC and DLCO testing. R Two days Training b On -site Installation and Inservice * Standard Accessories and Consumables * Instruction Manual and Service Manual * One year warranty on parts, labor, travel t Software upgrades for one year • Above price does not reflect any applied State Taxes Optional: 3G Realtime Response Module Amok QUOTE VALID FOR 45 DAYS ORIGINAL 4400.00 AMOUNT 29,B00.00 -4,470.00 -500.00 TOTALS S 24,830.00 %a„ SALES MANAGER FORM WEC-02 (O'I'no WARREN E. CO. MA INC. NUMBER 220 WOOD ROAD - BRAINTREEREEMA 02184-2403 735359 t4bermedlt TELEPHONE Fax (5117 843-402400) 225 5157 DATE January 9, 1996 Calhoun County, Texas PRICE QUOTATION 211 S. Ann - County Courthouse PROPOSED SHIPPING DATE Port Lavaca, Texas 77979 30 to 45 days TERMS FOB Attn: Howard G. Hartzog Net 30 DESTINATION County Judge HOME Bill Evert pTy DESCRIPTION AMOUNT 1 "NEW" PULMONARY FUNCTION SYSTEM 29,800.00 * Spirometry Module with UBV Module * Residual Volume Module * Conventional DL Module * Kymograph Assembly * Modular Cart with regulators and gases * Pentium Computer, 120 MHz, 16 MB RAM, 1.2 GR Hard Drive, 3.5" Floppy Drive * VGA Color Monitor * Dot Matrix Color Graphics Printer * PLUS/sql Software ilk --- LESS HSCA Discount 10%-2,980.00 --- Trade in Allowance for Ohio PFT-500.00 * Exception: General 'issues Item 3 The instrument must be able to be operated manually if desired. The above system required computer to perform FRC and DLCO testing. * Two days Training and On -site installation and Inservice # Standard Accessories and Consumables * Instruction Manual and Service Manual * One year warranty an parts, labor, travel * Software upgrades for one year * Above price does not reflect any applied State Taxes Optional: 3G Realtime Response Module 4400.00 TOTALS $ 26,320.00 QUOTE VALID FOR 45 DAYS 011IG INA L FORM WEG02 J N MORGAN S C I E N T I F I C Quotation No. A/4137 January 5, 1996 • Howard G. Hartzog County Judge Calhoun County, Texas t 211 S. Ann - County Courthouse Port LaVaca, TX 77979 1182 1458A 3150 TERMS OF SALE Delivery: Validity: Warranty: Installation: Payment Terms: FOB: Manuals: TRANSFER TEST BENCHMARK SYSTEM IDEMOSTRATION MODELI Instrument for the measurement of Spirometry, FN Loops, MVV, Lung Volumes (by Helium Dilution) and Single Breath Diffusion. With the addition of Oxygen Analyzer, additional studies of Membrane Diffusion and Capillary Blood Volume are available. Instrument can be operated from computer or manually. System Includes: • 1181 Foundation Chassis and Helium Analyzer • 1186 Rolling Seal Spirometer • 1183 Rotary Valve Box and Stand • 1184 Carbon Monoxide Analyzer DELL Pentium 90 Model 5901GM 90 MHz Clock, 8 MB RAM, 1.44 MB 3 1/2' Floppy, 1G8 Hard Drive, 200/400MB Internal Tape Backup Drive, Keyboard, and DOS 6.22 and Windows 3.11. included accessories listed below. Included Accessories- 0 10241 SVGA 14' Monitor • HP Deskjet 855C Color Printer, Cable • Morgan A to D Converter, Cable • Installation and Training • QEMM MDAS Ver. 3.08 Pulmonary Function SoRware Packaoe Foundation Multi -User Data Base/Utility Programs, Spirometry/Flow Volume Module, Helium Dilution Lung Volume Module, Diffusion Module and Body Plethysmograph Module, and Bronchial Challenge Module. QUOTATION PRICE: Less Trade -In allowance for customers old equipment TOTAL QUOTATION PRICE: Estimated Freight costs: $21,000.00 5,020.00 1,950.00 S 27,970.00 $ 2.000.00 $ 25,970.00 $500.00 Eight to twelve weeks from receipt of order. Six months from date of Quotation. One year from date of installation on Morgan Equipment 8 on Computer. By our own Engineers. 1/3 of total invoice due upon delivery. Balance net 30 days. Haverhill, Massachusetts. One set supplied with equipment at no additional charge. is ■ 151 Essex Street • Haverhill, MA 01932 ■ (508) 521-4440 ■ fax (508) 5244445 MORGAN S C I E N T I F I C Quotation No. A/4138 January 5,1"6 /I Howard G. Hartzog County Judge ►r Calhoun County, Texas 2I I S. Ann - County Courthouse Pon LaVam TX 77979 a- 1182 TRANSFER TEST BENCHMARK SYSTEM $25,450.00 Instrument for the measurement of Spiromelry, FIV Loops, MV V, Lung Volumes (by Helium Dilution) and Single Breath Diffusion. With the addition of Oxygen Analyzer, additional Audio of Membrane Diffusion and Capillary Blood Volume are available. Instrument can be operated from computer or manually. System includes: • 1181 Foundation Chassis and Helium Analyzer • 1186 Rolling Seal Spirometer • 1193 Rotary Valve Box and Stand • 1184 Carbon Monoxide Analyzer 1458A DELL Pentium 90 Model 590/GM 5,020.00 90 MHz Clock, 8 MB RAM, 1.44 MB 3 1/2" Floppy, IGB Hard Drive, 2001400NO Interne) Tape Backup Drive, Keyboard, and DOS 6.22 and Windows 3.11. Included accessories listed below. Included Accessories: • 1024i SVGA 14"Monitor • HP Deskjet 855C Color Printer, Cable • Morgan A to D Converter, Cable • Installation and Training • QEMM 3150 MDAS Ver. 3.06 Pulmonary Function Software Packa¢e 1,950.00 Foundation Multi -User Data Base/Utility Programs, Spirometry/Flow Volume Module, Helium Dilution Lung Volume Module, Diffusion Module and Body Plethysmograph Module, and Bronchial Challenge Module. QUOTATION PRICE: $32,420.00 Less Trade -In allowance for customers old equipment S 2,000.()0 TOTAL QUOTATION PRICE: S 30,420.00 Estimated Freight costa $500.00 TERMS OF SALE Delivery: Eight to twelve weeks from receipt of order. Validity. Six months from date of Quotation. Warranty. One year from date of installation an Morgan Equipment & on Computer. Installation: By our own Engineers. Payment Tema 113 of total invoice due upon delivery. Balance net 30 days. FOB: 114verhill, Massachusetts. Manuals: One set supplied with equipment at no additional charge. ■ 151 Essex Street ■ Haverhill, MA 01832 ■ (508) 521-4440 ■ fax (508) 521-4445 • • • .34 MORGAN 5 C I E N F I F I C • Howard G. Hartzog ` County Judge Calhoun County, Texas t 211 S. Ann - County Courthouse 1r Port LaVaca, TX 77979 ref. 'Sealed Bid - Pulmonary Systems' January 5, 1996 Morgan Scientific Inc. Is pleased to bid "AS IS" (1.13) to all the specifications in the attached bid. The only alteration Is that we are quoting a HP 855C printer versus the HP 850C. In regards to your other specifications: Direct Factory Support. Morgan Scientific operates our service 2 fold. First through telephone support. Working with your Biomed (I believe you said that these would be from Citizens, who are already familiar with Morgan equipment and service) or technician review the problem and in most cases resolve this Issue immediately. Response to problems of this nature usually occur within 1-4 hours of initial call. Since our equipment is !wilt In modules, if our service people cannot resolve the issue over the phone, then a new module is shipped overnight, and your module is returned same way to Haverhill for repair. Lastly, we will respond on -site if situation requires. • 1.1 Educational Support Network. Morgan Scientific will provide on -site training to the technicians in the operation of the hardware and software. We will provide a two day training session which at completion will ensure that all technicians are comfortable with the equipment and are able to test patients. Also, phone support is available at no charge from 7:30a.m.-4:OOp.m. est. 1.2 Warranty on both new and demonstrator equipment will be 12 months from dale of Installation for Morgan equipment (ail parts and labor) and manufacturer warranty on computer. I have attached two (2) actual quotations, one for new equipment and one for a demonstrator oncluding trade-in allowance) as backup data. I have estimated freight charges. Also there is no HSCA discount available. Assuring you of our best attention at all times, we remain Sincerely yours, Morgan Scientific, Inc. chaeahan Sales 0 0 151 Essex Street 8 Haverhill, MA 01832 a (508) 521-9440 ■ Fax (5W) 521405 - - - - - - - - - ---.. - - - --.. ---- - - - -- -•- - - - .---- Computer Pentium 90-133, 90-133 MHz Clock, 8-16 MB RAH, 1.33 MB 3 1/20 Floppy, 1.2 MB 5 1/4" Floppy, 2GB Hard Drive, 200/400 MB Internal Tape Backup Drive, Keyboard, and DOS 6.22 and momWindows 3.11,;;Included accessories below. Accessories 20241 SVGA 140/17■ Monitor. HP DeskJet 850C Color Printer, Cable. A to D Converter, Cable QHMM. 141 SCELLAMOUS 2-days training and support. Operating manuals/training videos. Freight Less trade-in allowance customers old equipment. Less HSCA discount. NEW -TOTAL BID ....... S30,420 (SEE QUOTATION A/4138) DEMONSTRATOR- TOTAL BID $ 25.970 (SEE QUOTATION A/4137) 4 BIDS AND PROPOSALS - LAW ENFORCEMENT LIABILITY INSURANCE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for proposals for Law Enforcement Liability Insurance to be opened March 15, 1996. Commissioners Belk Finster, Mikula, Smith and Judge Hartzog all voted in favor. • • ESTABLISH SPEED LIMIT -GATES ROAD -PRECINCT NO. 4 • � r u • A Motion was made by Commissioner Finster and seconded by Commissioner Belk to raise the speed limit on Gates Road which is outside the city limits of Seadrift to 45 MPH. (Mr. Allen Braun presented the Court with the following Petition). Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. We, the undersigned individuals who frequently use Gates Road to travel to and from our homes, respectfully request that the Calhoun County Commissioner's Court raise the posted speed limit from the current 30 m.p.h. t"g 0 SHERIFF DEPT. AUTOMOBILE - EMERGENCY PURCHASE A Motion was made by Commissioner Finster and seconded by Commissioner Belk to declare the purchase of a new Sheriff vehicle an emergency item and authorize the purchase of said vehicle. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. COUNTY HEALTH CARE PLUS- _ANNIVERSARY DATE A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to change the county's Medical, Dental and AFLAC anniversary dates to March 1st so they will all become due at the same time. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. COUNTY HEALTH CARE PLAN - CHANGE There was discussion about changing the county health care insurance plan but any action was postponed until February 12, 1996. JUVENILE DETENTION CONTRACT WITH VICTORIA COUNTY A Motion was made by Commissioner Finster and seconded by Commissioner Smith to re -new the county's contract with Victoria County for Detention of Juveniles. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. IN THE STATE OF TEXAS COUNTY OF VICTORIA CONTRACT AND AGREEMENT FOR DETENTION OF JUVENILE OFFENDERS • This contract and Agreement made and entered into by and between the Juvenile Board of Victoria County, acting by and through its duly authorized representatives and through its Commissioners Court and the Juvenile Board of Ca 1 ulun raunty acting by and through its duly authorized representatives, and through its Commissioners Court, to be effective January 1, 1996 through December 31, 1996. WITNESSETH WHEREAS, the Victoria County Juvenile Board operates the Victoria County Juvenile Detention Center, also referred to as "the facility". Whereas the Calho_ un Countv Juvenile Board, in order to carry out and conduct its juvenile program in accordance with Title III of the Texas Family Code has need of the use Is detention facilities to house and maintain children of juvenile age, referred for an act of delinquent conduct or an act indicating a need for supervision during pre-trial and pre -disposition status, and WHEREAS, the Victoria County Juvenile Board will make the facilities available to Calhoun County Juvenile Board for such use and purpose, and Calhoun County Juvenile Board desires to contract for the use of said facility under the following terms and conditions. DETENTION CONTRACT Page 2 • Now therefore, the parties agree as follows (1) Victoria County Juvenile Board will provide room and board, supervision on a twenty-four hours per day, seven days per week basis, (but shall not pay for emergency examination, treatment or hospitalization outside the facility) and a program of education and recreation to each child placed within the facility. (2) Calhoun County Juvenile Board agrees to pay Victoria County Juvenile Services Department the sum of $80.00 per day for each child placed within the facility. A child placed in detention before midnight on any one day will be considered under this contract as having been in custody the entire day for billing purposes. Victoria County Juvenile Services Department will periodically bill Calhoun County for use of the detention facility. Each billing shall contain both the name of the child(ren) and the number of days for which payment is requested. The sum shall be paid to Victoria County Juvenile Services Department, 97 Foster Field Dr., Victoria, Texas 77905, within twenty (20) days of receipt of billing. (3) If in the sole discretion of the Victoria County Juvenile Services Department's Chief Juvenile Probation Officer or her designee, (hereafter called Administrator) there is a need for emergency examination, treatment, and/or hospitalization for a child placed in the facility by Calhoun County Juvenile Board, the Administrator is authorized to secure such examination, treatment or • hospitalization at the expense of Calhoun County Juvenile Probation Department and to request that Victoria be billed for the same. Calhoun County Juvenile Department staff or its representatives shall be responsible to transport the child to receive services unless it is an emergency. Calhoun County Juvenile Board agrees to pay for said services and to indemnify and hold harmless Victoria County and/or the Victoria County Juvenile Board, its representatives, agents and employees for any liability for charges for medical treatment, examination, and/or hospitalization The Administrator shall notify Calhoun County Juvenile Board of such emergency treatment as soon as reasonably practical. • .1 DETENTION CONTRACT Page 3 (4) Prior to transporting the child to the facility for placement, the official authorizing placement shall call the facility to insure that space is available. The detention needs of Victoria County shall take precedence over those of contract jurisdictions and placement of children from contract jurisdictions may be denied if there is no available space in the sole discretion of the Administrator. (5) Calhoun County Juvenile Probation Department shall be placed therein under a proper order of the juvenile court and the Administrator will be furnished a copy within twenty-four hours or, one working day of the child's admission to detention. (6) Each child placed therein shall be required to follow the rules and regulations of the facility as fixed and determined by the Administrator and his staff. (7) Victoria County Juvenile Board has resolved to operate the detention facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore will not accept from contracting jurisdictions children whose detention would prevent the facility from complying with the Juvenile Justice and Delinquency Prevention Act. Section 223.(a)(12)(A) provides that "juveniles who are charged with or have committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court orders, or such non - offenders as dependent or neglected children, shall not be placed in secure detention facilities or secure correctional facilities". In no event will the Victoria County Juvenile Board be under any obligation to accept a child who is deemed inappropriate. (8) If a child is accepted from Calhoun County and such child thereafter is found to be, in the sole judgment of the Administrator, mentally unfit, dangerous or unmanageable, or whose mental or physical health/condition might en- danger the other occupants of the facility, then in the Administrator's sole judgment, upon such determination and notification by the Administrator to the Calhoun County Juvenile Judge or Probation Office, a Juvenile Probation Officer or Deputy Sheriff of that jurisdiction shall immediately and forthwith remove such child from the detention facility. Notice of such removal will be given to Calhoun County for the juvenile to be removed from the Victoria County Detention Center within four (4) hours, when notified that the facility is overcrowded or the juvenile has become unmanageable. Children who are intoxicated or in need of immediate medical attention will not be accepted under any circumstances without having been seen, treated and released by a medical professional. • • • 100 • DETENTION CONTRACT Page 4 (9) Victoria County Juvenile Board agrees that the facility will accept any child qualified hereunder, without regard to such child's religion, race, creed , color, sex, or national origin. (10) Calhoun County Juvenile Probation Department agrees to provide the Victoria County Juvenile Services Department the names of all persons authorized by them to visit children placed in the facility. Visitors must be jointly approved by the child's caseworker and Administrator. (11) Calhoun County Juvenile Probation Department shall assure that a representative of that department visits each child placed in the facility a minimum of three (3)times per week. Two of these visits may be by telephone, but at least one visit per week shall be in person at the Victoria County Juvenile Center. The contracting department shall report all significant incidents regarding a child's medical, psychological history and needs, as well as a profile of the child's behavior during the admission process or within twenty-four (24)hours. Further, the Administrator shall be informed of the status of the child while in detention and shall be informed of all court dates and times so appropriate arrangements can be made. (12) Calhoun County shall assume financial responsibility • for damage or loss of property at the facility due to the action of a child placed in the facility by Calhoun County. Reimbursement for said damage or loss will be paid within thirty (30) days of notification by the facility. (13) It is understood and agreed by the parties hereto that children placed in the facilities under the proper order of the Juvenile Court of Calhoun County shall be maintained therein except that the staff of the contracting jurisdiction may take the children under supervision from the facility to court hearings, counseling sessions, medical/dental appointments or other places as determined by contracting jurisdiction. The staff of the contracting jurisdiction will be required to give adequate warning as to when the child will be removed, expected return time and will sign a temporary release form. (14) It is further understood and agreed by the parties hereto that children placed in the facilities shall be removed therefrom by Calhoun County Juvenile Department, its agents, servants, or employees at the expiration of detention order under which the child is being detained unless a new Order has been issued authorizing the continued detention, and a copy of such Order, duly certified by the Clerk of the Court, has been delivered to the facility. A copy of the Order issued pursuant to waiver shall be famished promptly to the facilities. 0 DETENTION CONTRACT Page 5 (15) It is further understood and agreed by the parties hereto that children placed in the facility shall not be removed prior to the expiration of the Court Order except by a Probation Officer of the contracting jurisdiction or as provided in paragraph (8) above, without delivery of an Order for Release signed by the Judge of the Juvenile Court of Calhoun County. (16) It is further understood and agreed that nothing in this contract shall construe to permit Calhoun County Juvenile Probation Department, its agents, servants, or employees in any way to manage, control, direct or instruct Victoria or Victoria County Juvenile Board, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and cooperation of the facilities. • • • 1oa • • • DETENTION CONTRACT II. TERMINATION Page 6 The term of this contract shall be for a period of one year from the effective date and it shall be renewed and deemed renewed annually thereafter in the event either party hereto gives the required notice; however, if either party hereto feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of Notice to Terminate is received by the other party. At 12:00 midnight thirty, (30) days after the receipt of Notice to Terminate either party, this contract shall terminate, become null and void and be of no further force or effort. On or before the termination date, Calhoun County Juvenile Board shall remove all children from their jurisdiction currently in the facility. III. DEFAULT (1) In the event of a default of the Victoria County Board, the Calhoun County Juvenile Board may cancel or suspend the contract and the Victoria County Juvenile Board shall be entitled to recovery for all services provided prior to the cancellation date or shall repay any funds advanced for services not yet rendered. (2) In the event of default on the part of Calhoun County Juvenile Board, Victoria County Juvenile Board may cancel or suspend this contract and Victoria County Juvenile Board shall be entitled to recovery for all services provided prior to the cancellation date and shall repay any funds advanced for any services not yet rendered. 103 :t DETENTION CONTRACT Page 7 • IV. MISCELLANEOUS PROVISIONS Calhoun County hereby certifies that funds are available for the current fiscal year for payments anticipated under the terms and conditions of this agreement. This Contract and Agreement this date executed is made by and between the parties hereto that the above and foregoing Contract, is a Contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision any payment for such care by Calhoun County for such children placed in the facility by the Judge of Calhoun County having juvenile jurisdiction. U �J 104 DETENTION CONTRACT Page 7 • IV. MISCELLANEOUS PROVISIONS Calhoun County hereby certifies that funds are available for the current fiscal year for payments anticipated under the terms and conditions of this agreement. This Contract and Agreement this date executed is made by and between the parties hereto that the above and foregoing Contract, is a Contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision any payment for such care by Calhoun County for such children placed in the facility by the Judge of Calhoun County having juvenile jurisdiction. U �J 104 • • • DETENTION CONTRACT Executed this the effective day of an original copy for all purposes. Chairman Victoria County Juvenile Board Page 8 19 , to be 19 , each copy hereof shall be considered Victoria County Judge Chairman Calhoun County Juvenile Board Chief Juvenile Probation Officer Victoria County Juvenile Services Department 4Chfuvenile Probation Officer Calhoun County Juvenile Department Vs DETENTION CONTRACT Calhoun COUNTY COMMISSIONERS COURT Howard Hartzog CO. JUDGE Leroy Be `/ c- PT I Stanley Mikula PT.2 Helen J. Smith PT.3 Kenneth W. Finster PT.4 VICTORIA COUNTY COMMISSIONERS COURT Helen R. Walker CO. JUDGE Frank Targac PCT. 1 Jerry Nobles John Hammack PCT. 2 PCT. 3 Rex L. Easley PCT. 4 Page 9 Calhoun COUNTY COMMI�81ONERS COURT Judge Pretcinctt 1 •, t Precinct Precinct Precinct 4 County Judge Precinct 1 Precinct 2 Precinct 3 Precinct 4 • • • A."s CONTRACT FOR RESIDENTIAL SERVICES This agreement is made on this the 1 st day of January 1996, • by and between VICTORIA COUNTY and Calhoun County, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, VICTORIA COUNTY operates the Victoria County Juvenile Detention Center ("DETENTION CENTER") and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the DETENTION CENTER has been duly inspected and certified as being suitable for the detention of juveniles by the Victoria County Juvenile Board. NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide housing in the DETENTION CENTER for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, and are court ordered as a condition of probation to be placed in the Post -Adjudication Placement Alternative. ARTICLE H 2.01 TERM: The tern of this contract is for a period commencing on the 1 st day of January, 1996 and terminating on the 31st day of December, 1996 2.02 TERMINATION: This contract may be terminated without cause by either party upon thirty (30) calendar days written notice to the other party. This contract may also be terminated immediately for cause if CONTRACTOR fails to provide proper documentation or otherwise breaches the convenants and agreements contained herein. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. -I- 0 1)r ARTICLE III 3.01 FACILITIES: VICTORIA COUNTY agrees to provide those juveniles housed in the DETENTION CENTER, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such detention space and service shall be provided by VICTORIA COUNTY at the request of CONTRACTOR. Such space, however, will be provided by VICTORIA COUNTY to CONTRACTOR on a space available basis, (as determined by VICTORIA COUNTY). 3.02 MEDICAL: In the event the parent of any juvenile and/or such juvenile medical insurance does not cover the cost of medical care, emergency examinations, treatments, and/or hospitalization, CONTRACTOR agrees to be responsible for payment. VICTORIA COUNTY will notify CONTRACTOR of any medical emergency or condition requiring medical care within one regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY-THREE ($83.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in the DETENTION CENTER. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of release, regardless of hour. 4,02 BILLING VICTORIA COUNTY agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by VICTORIA COUNTY for juveniles of CONTRACTOR through the date of the bill. Billings shall be made to CONTRACTOR at the following address requested in writing by CONTRACTOR. or such address 4.03 PAYMENT: Payment shall be made monthly within twenty (20) days after billing by VICTORIA COUNTY. Payment shall be made to: Victoria County Juvenile Services Department 97 Foster Field Dr. Victoria, Texas 77905 -2- • W6 • ARTICLE IV 5.01 CONDITIONS FOR PLACEMENT: When ajuvenile is transported to the DETENTION CENTER, the officer effectuating the transfer should have the following with him: (1) Two copies of the signed Disposition Order with the conditions ordering the child into placement; and (2) A copy of the written notification from CONTRACTOR to child's parents advising of his or her whereabouts. 5.02 RELEASE: Juveniles placed in Post -Adjudication care in the facilities shall be released at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR, and at such time, CONTRACTOR shall, at its expense, remove such Juveniles from the facility. 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post - Adjudication care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above section 5.02 by 12:00 noon of the last day of placement, VICTORIA COUNTY will immediately deliver the juvenile to the Juvenile Court or a person • authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be assessed a traveling charge to be determined by VICTORIA COUNTY. 5.04 ORDERS OF RELEASE: Juveniles placed in the DETENTION CENTER shall not be removed prior to the dates set forth in the Court Order except to the Probation Officer or as allowed in Section 5.05, without delivery of Order for Release signed by the Judge of the Juvenile Court of CONTRACTOR. In the event said juvenile is not removed by the CONTRACTOR, VICTORIA COUNTY is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by the CONTRACTOR to receive juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.03 above. -3- • 109 5.05 EXAMINATIONS: If a juvenile is placed in the DETENTION CENTER, • and if found, in the sole judgment of VICTORIA COUNTY, to be mentally or physically unfit, dangerous and/or unmanageable or such juvenile's mental or physical condition would or might endanger that juvenile or other occupants of the DETENTION CENTER, then VICTORIA COUNTY will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event later than twelve (12) hours after notification. In the event said juvenile is not removed, VICTORIA COUNTY is authorized by CONTRACTOR to remove juvenile. CONTRACTOR shall be charged for same in accordance with Section 5.03. 5.06 ACCEPTANCE: VICTORIA COUNTY agrees that the DETENTION CENTER will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, sex, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants, or employees in any way to manage, control, direct or instruct VICTORIA COUNTY, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of the DETENTION CENTER. ARTICLE VH 7.01 INSURANCE: CONTRACTOR shall, at its sole expense, procure and maintain throughout the term of this agreement, a policy or policies of insurance covering, among other matters that CONTRACTOR shall desire, any and all damages and/or claims that might arise out of the detention of juveniles placed by CONTRACTOR in the DETENTION CENTER. Such insurance shall include, but not be limited to, breach of confidentiality. The minimum limits of insurance shall be $100,000.00 for property damage, $100,000.00 per person and $300,000.00 per occurrence. All of such policies shall name VICTORIA COUNTY, its officials, agents, and employees as additional named insured, and shall provide for 30 days advance notification to VICTORIA COUNTY prior to termination. -4- ILIS) 7.02 CONFIDENTIALITY AND INDEMNIFICATION: Inconsideration • of VICTORIA COUNTY agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless VICTORIA COUNTY, and or its officials, agents and employees for any damages and/or claims, including, but not limiting to attorney's fees incurred in the event that any breach of confidentiality occurs as a result of VICTORIA COUNTY providing the information or records to CONTRACTOR. ARTICLE Vlll 8.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement. ARTICLE IX 9.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE X 10.01 ASSIGNABILITY: This Agreement is not assignable. • ARTICLE XI 11.01 ATTORNEY'S FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys fees in addition to any other relief to which he may be entitled. ARTICLE XII 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and venue shall lie exclusively in Victoria County, Texas. ARTICLE X1I I 13.01 AMENDMENT: This agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. _5- • ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Executed this the copy for all purposes. day of , 19,, to be effective 19_, each copy hereof shall be considered an original Chairman Victoria County Juvenile Board Chief Juvenile Probation Officer Victoria County Juvenile Services Department Victoria County Judge 6)wu"4" Chairman ounty Juvenile Board _6- Ch' f Juvenile P ation Officer County Juvenile Department • • 1�a Calhoun COUNTY COMMISSIONERS COURT HqWaraHrzg County Judge /C ", isLeroyBel Commissioner, Precinct 1 • • Stanle Mik lh e Commissioner, Precinct 2 J Helen V Smith Commissioner, Precinct 3 J& &/v Kenneth W. Finster Commissioner, Precinct 4 APPROVAL OF MINUTES VICTORIA COUNTY COMMISSIONERS' COURT Helen R. Walker County Judge Frank J. Targac Commissioner, Precinct I Jerry Nobles Commissioner, Precinct 2 John J. Hammack Commissioner, Precinct 3 Rex L. Easley Commissioner, Precinct 4 A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the minutes of December 15th and MikuDecela, Finster 95 be pa d BelkranddJudge HartzogeallSmith, voted in favor. H r r zog Helen J. mi 11 County Judge Commissioner, Pct. 3 sioner, Pct. 1 ioner, Pct. 2 JUSTICE OF THE PEACE Kenneth W. Fins er Commissioner, T"a— Marlene Pau County Clerk Justice of the Peace, Pct. 3, Gary Noska appeared before the Court to inform them of the problems they have with filling in for Justice of the Peace, Pct. 1 when he is not available and the J.P.'s are having to bill the County for their additional expenses. No action was taken. 113 COUNTY TREASURER'S QUARTERLY REPORT The County.Treasurer presented her quarterly: rej?ort,fdr the quarter ending Dec. 31, 1995 and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Mikula that said report be approved. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. r.AlllfeHl ColANY, IrMAS SIARMFNI Or RAt APICES Onlmtco Balance 10/1/95 Receipts ........ Disbursements ............ 12/31/95 ....... General $1,772,576 $667.321 $1,780,778 8659,139 Road B Bridge General 455,040 50.387 403,067 102,160 Road G Bridge Precinct 1 247,890 97,027 143,376 201,541 Road S Bridge Preci net 2 70,163 96.644 117.654 49,153 Road B Bridge Precinct 3 433,526 93.059 53,061 473,524 Road B Brldpo Precinct 4 434,604 158,221 328,907 263,918 fM-Lateral Road 262,893 6,4se 153,459 115,a92 Mwy 87/fM 1090 1,353,403 20,401 0 1,373.804 Roetl Maintenance Proof net 1 61,086 923 0 62,009 Road Maintenance Preci net 4 12,247 IDS 0 12,432 Lateral Road Precinct 1 18 3, 663 0 3.681 Lateral Road Precinct 2 is 3,663 0 3,681 Lateral Road Precinct 3 IB 3,"S 0 3,681 Lateral Road Precinct 4 IB 3, 663 0 3,681 flood Control Precinct 1 86,164 1,302 0 87,466 flood Control Precinct 2 1,128 16 0 1,144 flood Control Precinct 3 is, 665 238 0 15,903 Flood Control Precinct 4 1,456 23 0 1,479 Airport Maintenance 22,874 2,805 14,669 11,010 Law Library 70 4,376 4,442 4 Library Gift Manurial 1,323 129 0 1,452 fine 6 Costs Molding 17,730 36,775 40.820 13,685 Justice of Peace Pet 2 Escrow 5,312 0 0 5,312 Boost[ om 42,689 795 1.223 42,261 Or ante 40,422 25,411 37,399 28.414 Records Menegement-County Clerk 36,084 5,618 1,749 40,153 Records Agar. 6 Preservation 1,080 992 0 2,072 Courthouse Security 16,696 1,889 0 18,585 Juvenile Probed on 53,318 37,786 68,699 22,405 District Court - lmpreat Jury 2,647 ' 2.527 3,027 2,147 Canty Court - taproot Jury 349 2, Gas 1.464 1,773 Excess Sales lax - Debt Service 15,100 225 0 15,325 EACOa Sales fax Revenue 332,493 4,989 6,022 331,460 Sheriff forfeited Property 309 6 0 315 Capital Prol-Olivia Boat Ramp 0 25 25 0 Capital Pro) -Seadrift Boat Ramp/Perk 0 100,000 0 '100,000 Capital Project-Choc. Bayou Park 16,083 338 98 16,323 Library Cott. of Ob11g. Int. B Skg. 10,956 421 76 11,307 Gen. Obtig. Bonds Int. s Sk9. 31,811 2,243 78 33,976 Gen. Ob119. Ref. Bonds Int. 6 Slug. 7,278 669 77 7,870 Hospital Operating 2,675,327 3,698,423 3,438,505 2,935,245 Hospital EMS Sinking 14,569 43,243 2, we 54,822 Hospital Memorlel 8,015 99 0 8,117 Indigent Healthcare 4,795 223,190 223,091 4,894 Totals $8.565,266 $5,402,925 $6.824,756 $7,143,435 We the undersigned County Judge and commissioners in and for cal houn County, Texas hereby certify that we have this date made an examination of the County 'Frcasurcr'n q rterly report, filed with us on tills,/�..� day n( U LF..2_C<T- _, 1996, and have foun Lhs same to be c rec and 1 due order. W WESS OUR (ANDS, officli(11y, hi �LR/-day of Precinct /1 CommissAner [rPrrecinct 13 ar �� eons . pins e ~ Precinct 12 Commissioner Precinct /4 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commies Doers of sal alhoun `County, each respectively, on this dry of , 1996. BEFORE ME, the under gned auth rity on this day personally appeared Sharron Marek, County Treasurer of Calhoun county, says that the within and foregoing report is true and correct. ` fiarro�n a t FILED FOR RECORD THIS ll1day of 1996'and recorded th is day o 1996.. • • 114 0 u A Motion was made by Commissioner Finster and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Finster, Mikula, Finster, Belk and Smith and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: (Department making this request) Date: ' —33 -9 G I request an amendment to the l�c�r— budget for the following line items in my department: GL Account --- Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount- -Reason 193 �-a— I understand that my budget cannot be amended as •Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): � 19 ested until BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: � -- (Department making this request) Date: I — 30 - 9 6 I request an amendment to the IC budget for the following line items in my department: GL-Account-#- 01 YooS G�o1 Amendment --.Account Name Amount ------------- ------------- Net change in total budget for this department is: Other remarks/justification: $`l I understand.that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ---Reason ch A P Ca is i.�Ilgl • ov�zjo until _ W'. • 1gG BUDGET AMENDMENT REQQEST • To: Calhoun County Commissioners' Court From: n L� (_ (Ljl - G-i- 4 k".P/ (Depar went making this request) Date: I _ 33 _9 L I request an amendment to the q qI 5i budget for the — year following line items in my department: GL Account $ -Y-Account Amendment -Name ---Amount • Net change in total budget for this department is: Other remarks/justification: ----Reason J-0 10 ink, — I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i [BUDGET AMENDMENT REQUEST To: Calhoun County Commiss///iioners' Court From: ( MICA, , bmA'ID aw'a (Department making this request) Date: )_ 1 1-_ G I request an amendment to the 1 `9 L budget for the year following line items in my department: Amendment GL Account # ---Account Name Amount Reason �l I510 �oI'0 &Atiri�n� Lo ED Net change in total budget for this department is: $R _ Other remarks/justification: I understand that my budget cannot be amende Commissioners' Court approval is obtained. Signature of official/department head: 44 4 , Date of Commissioners' Court approval: / Date posted to General Ledger account(s): • 1�8 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: 4X�bf� p r ` ��pn�Ut�Q �Abwk (Department making this request) Date: I _ 30 _q I request an amendment to the budget for the (year) following line items in my department: GL Account # 51-0100-310�- LA Amendment ---Account - --- --- Name Amount Reason -------------- J( 41YDpC�(� e H oN 00 3 Net change in total budget I Rfor this department is: $Ov"D Other remarks/justification: I understand that my budget cannot bted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I _ � o _y I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account -Name Reason ------------- ------ ---Amount -------- - ------- - ------------ ©� 3005 i9�10 hc,� o , 6qC a — ►Q_ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amer Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): kPPR®VE1.1; ElI [6 as requested until • 120 • HDDGET AMENDMENT REQIIEST • To: Calhoun County Commissioners' Court C From: ye Sti-� � b,t kLJ (Department making this request) Date: I, 36 _9to I request an amendment to.the I Q budget for the year following line items in my department: GL Account D 1-150 ti�Sl 13 S55 ) ---Account Name Jju can, �n1 Net change in total budget for this department is: Other remarks/justification: S Amendment -_-Amount I understand that my budget cannot be Commissioners' Court approval is obtai Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): -_e----Reason ✓0 iLphQnO..� 5' JAN i 1996 nded as requested Tint gad BUDGET AMENDMENT RE$IIEST To: Calhoun County Commissioners, Cour�t_ From: J 1i , 1 i1 oL l sv — P,A //w (Department making this request) Date: I --30 -CIL I request an amendment to the Jqgtt budget for the year following line items in my department: Amendment GL, Account Account Name ___Amount___ -`-� T. Ifl Net change in total budget for this department is: Other remarks/justification: Reason g_P-P RovEur" I understand that my budget cannot be a ded as requested„pnti Commissioners' Court approval is obtaien n Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • SIIDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: 4 f, ` —10 (Departqnent making th's request) Date: I — 30 _CJ • I request an amendment to the budget for the year following line items in my department: GL Account 01-L(510�51�1 �i140 _c'1J4 (01-15a5-gIgo Amendment Account Name Amount -------------------------- *1-0!, "Lt2ct,31 1 L4 515 Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amer Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): - ----Reason l PPROVEDi- � as r4quested unti JL23 To: Calhoun County Commissioners' Court From: tO I I\ I_ (Department"making this request) Date: I _ _� o _9 & i request an amendment to the (year) Hbudget for the following line items in my department: GL Account # Account Name ------------- ------------------ 0 10-.0 6_105 Amendment --- Amount- --- ------------------- a • Net change in total budget for this department is: $ Other remarks/justification: PROVE...,nd,as i I understand that my budget cannot be amenested until:, Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 124 • • To: From: BUDGET AMENDMENT REQUEST Calhoun Count c ommissioners' Court (Department making this request) Date: I ,2 I request an amendment to the i5 budget for the following line items in my department: GL-Account-#- 0 7—$5b0— 1c75 ---�Oq 3o --- Account -Name Net change in total budget for this department is: Other remarks/justification: Amendment --Amount I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ----- --Reason Pam_ requested until 1':v BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: -P, -P� / j (Department making this request) Date: — 1 — 3 p —Q G I request an amendment to the I �A+ budget for the following line items in my department: GL Account Amendment #_ --Account _Name-_ ---Amount ` - -Reason Net change in total budget R 1 Y for this department is: _`' i ilOVED Other remarks/justification: JAN: I understand that my budget cannot be amende as requested until;. Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): I aG • • is BUDGET AMENDMENT REQUEST To: Calhoun Country Commissioners' Court From: `sy lSti_ �5�5 o�Qvra� paCISaS� u (Department m ing this request) Date: I request an JJ amendment to the C(A budget for the year following line items in my department: GL Account $ Account Name Amendment Amount ------------- ------------------------------- 01 SL pQu� l3 �a � o r n� U�►��1 �� l O s C Date of Commissioners' Court approval: Date posted to General Ledger account(s): -- ----Reason —a I a=l 31 Iq ACCOUNTS ALLOWED - COUNTY - 1995 Claims totaling $36,261.07 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Mikula that said claims be approved for pa ment. Commissioners Finster, Mikula, Belk and Smith and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY - 1996 Claims totaling $ 969,977.21 were presented by the County • Treasurer and after reading and verifying same, a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Mikula, Smith, Finster, Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $985,650.22 for the Hospital and $75,461.95 for the Hospital Indigent Health Care, for a total of $1,061,112.17 for the hospital bills, were presented by the County Treasurer and after reading and verifying same a Motion was made Commissioner Mikula and Commissioner Smith that said claims be approved for payment. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. MUSEUM.- PRESENTATION OF CAMEL SADDLE - FLAG Judge Hartzog informed the Court that Howdy Fowler presented the Calhoun County Museum with the camel saddle that he used to ride from Indianola, Texas to Kingman, Arizona, called Beale Camel Expedition, and the flag what was the Calhoun County Sesquicentennial flag that was signed by a number of the county and city officials along the way. Also there was a copy of the Resolution the Court has signed that was placed at the Museum. THE COURT ADJOURNED. REGULAR FEBRUARY TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD FEBRUARY 12, 1996 BE IT REMEMBERED, that on this the 12th day of February, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Belk and seconded by Commissioner Mikula that the minutes of Jan. 8, 1996, be approved• omm�}�' sioners Belk, Mikula, Finster and Smith and Jge�rY� g all voted in favor. Commiberoyssioner, Beak Commissioner, Pct. 1 a' "ioner*,Pct. Commi2 BIDS AND PROPOSALS - FUEL J He en J mi � Commiss oner, Pct. 3 xenneth W. Fins e� r Commissioner,-Pcct�.. �4 � [aarlet'—� n County Clerk The following bids were received for fuel for the period of February 16, 1996, ending March 15, 1996 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Belk that the low bid of Mauritz Co. be accepted. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED ROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) $ r S6 7 $ 6612 $ (5asS X 3800 X 4000 = X 2500 = TOTAL BID PRICE $ /sLI.Go S_ /SG�•sD $ G1Gs.1s THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUARY 16, 1996 AND ENDING MARCH 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ' 'e&422u/2)%7- ( pmpyvv ADDRESS &Y, STATE, ZIP �Q i �(gdFJCA, (eXgS 7'7�'7 �7 PHONE NUMBER AUTHORIZED SIGNATURE: TITLEi n DATE : 4 1^.j FUEL BZD PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ z� R X 3800 = $ j, g�L PREMIUM UNLEADED GASOLINE $ .'73 39 X 4000 = $_ DIESEL FUEL (LOW SULFUR) $ . gS X 2500 TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUARY 16, 1996 AND ENDING MARCH 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • l NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER : i573- --2- Kl�L AUTHORIZED SIGNATURE: TITLE DATE • 130 • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO UNLEADED GASOLINE $_ X 3800 $ /� ( Cy0 PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) $_,X $-- X 4000 2500 = S q Dao S� TOTAL BID PRICE $_4 ,0 THE CONTRACT PERIOD WILL BE FOR A 1996 AND ENDING MARCH 15, 1996. CONTRACT PERIOD. ONE MONTH PERIOD NO PRICE CHANGES ONLY BEGINNING FEBRUARY 16, WILL BE ALLOWED DURING THE wSFTI,ER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING TMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE • L�L K.EC. (A L L 13Y A Motion was made by Commissioner Mikula too aamendltherboundaries OfBelk and secoVotingby of Port Precincts 4, 12, 13, 15 and 16 to conform to the new City Commissionersth, Lavaca SmilaMikulries a,18BelkCeFinsterand annexed. Judge Hartzog all voted in favor. AMEN_ D BOUNDARIES OF VOTING PRECINCTS 4, 12, 13, 15 AND 16 A motion was made by Commissioner ? and seconded by Commissioner �/! J __to amend the boundaries of Voting Precincts it, 12, 13, 15 and 16 to conform to the new City of Port Lavaca boundaries just recently annexed. C(Mlmissloners Smith, Mikula, Belk and Finster and Judge Nartzog n.11 voted in favor. (Shown on following maps). CALHP6A.XLS Calhoun County Ca111P6A Ideal 4763.25 911 /92 Total Willie Precinct total 1 4818 2 4927 3 4746 4 4662 over under Volln9 Ape Precinct i3ti 1 54.75 2 63.75 3 -17.25 4-101.25 63.75 -101.25 11021 57.84 % white 1625 33.73% 2817 58.36% 3413 71.91% 3168 67.91 % 1,15% 1,34% 0,36% -2.13% 1,34% -2,13% Black 542 2 84% black 166 3.45% 277 5.74% 75 1.50% 24 0, 51 % Total White Black3888 3435 89 3 62.44% 2.87% tote$ white block 1 32p vat, vap 1240 101 38.27% 3.12% 2 3430 2098 212 61.17% 6.18% 3 3454 2638 53 76.38% 1.53% 4 3311 2413 20 72,88% 0.60% Other 597 3.13% 011ie, 32 0.66 % 133 2.76% 233 4.91 % 199 4.27% Max Vat Ave Val Max Dev Ave Dev ,N SIn81e 0 at lerpe 9d oh Eel. Other 331 2.46 % other vap 19 0.59 % 92 2.69% 120 3.47% too 3,02% #hispanic 6893 36,18 % bispenic 299S 62,16% 1600 33,16% 1025 21.60% t273 27.31 % 165 41.25 3A6% 0.8m 4 1 9.77% Hispanic 4329 32.22% hispanic vap 1880 58.02% 1028 29.97% 643 18.62% 778 23.60% Compromise Plan Total Minority 8032 42.18% lot. min, 3193 66.27 % 2010 41.64% 1333 28.09% t496 32.09% Total Minority 5046 37.Se% total minority vap 2000 61.73% 1332 38.83% 8t8 23.62% 898 27,12 % • Other 597 3.13% 011ie, 32 0.66 % 133 2.76% 233 4.91 % 199 4.27% Max Vat Ave Val Max Dev Ave Dev ,N SIn81e 0 at lerpe 9d oh Eel. Other 331 2.46 % other vap 19 0.59 % 92 2.69% 120 3.47% too 3,02% #hispanic 6893 36,18 % bispenic 299S 62,16% 1600 33,16% 1025 21.60% t273 27.31 % 165 41.25 3A6% 0.8m 4 1 9.77% Hispanic 4329 32.22% hispanic vap 1880 58.02% 1028 29.97% 643 18.62% 778 23.60% Compromise Plan Total Minority 8032 42.18% lot. min, 3193 66.27 % 2010 41.64% 1333 28.09% t496 32.09% Total Minority 5046 37.Se% total minority vap 2000 61.73% 1332 38.83% 8t8 23.62% 898 27,12 % • I 1 I I 1 I -I 2W35' I i 133 1 To Vlclodn POK7 LAVACA Pop to,aoc , Pa-. k IN fai�U�ounds y t, � N T M 37 ZGCpTl vti .� �: F Z Tilloy� Park • lX-Vi-C./� "6G-i//'%� /��ry �i�.Q/.��--�-1_Qif2.t�-'�'L�/7'VL. •1/i .ti.Pi�e.Cl,� �C/�Gt L�C�6� (O b �Q�/}..cLQ->''�Q.' P,�--t.✓'PLL/�L�,V'L �[/G�PJ%L�� .�[.[^C/!�_ the- ,t f L' CO. 134 \ [oso l o \ PORT LAVACA Pop 10,880 `i; •` 1 1 To Victoria 87 fr. \ t•� `P \ Cnillnun Coullty Fairgrounds • NN 5r p�dfA ,r+r • /".. °tea Fp' .r •� 1JP CO 1090 1 36 o O 9p�Ly y f G 135 l To �L ?s 1 1090 lip :a rYl Rt C )�,9'P0RTr�LA' VACA :. '•-. /y�' Pop 10,886,.. 4-, \'\ Calhoun\ County Fairgrounds • �'. Q....P�. s • 13S ?s \ 1000 \� 1 soul NEpN PACrric To Victoria 87 rr re PORT LAVACA Pop 10,888 \ Calhoun County Fairgrounds Tilley Pa,rk,f�, of M1 �. nA. �- C \r P 'a9'I,EA 137 r— A PORT LAVACA Pop 10,886 ev' J To victona Calhoun County Fairgrounds JL44,aAt� �P� la .- OZri.j.,v a4z1,.o c..o 35 Tilley Park 0 lip 135 139 90- Ee 140 I I - - ---------- 141 A 14ow • A Motion was made by Commissioner Belk and seconded by Commissioner Finster to adopt the following Resolution Authorizing the Depository Signators for the County's 1995 Texas Community Development Block Grant for'Wastewater Systems Improvements in the Community of Alamo Beach. Commissioners Belk, Finster, Mikula, Smith and Judge Hartzog all voted in favor. RESOLUTION A RESOLUTION OF THE COMMISSIONERS' COURT OF THE COUNTY OF CALHOUN,.TEXAS, AUTHORIZING THE DEPOSITORY SIGNATORS FOR THE COUNTY'S 1995 TEXAS COMMUNITY DEVELOPMENTBLOCK GRANT FOR WASTEWATER SYSTEM IMPROVEMENT'S IN THE COMMUNITY OF ALAMO BEACH. WHEREAS, the Commissioners' Court of the County of Calhoun has received a grant from the Texas Department of Housing and Community Affairs (TDHCA) to complete wastewater improvements in the community of Alamo Beach. This grant will provide a suitable living environment and expand economic opportunities, principally for persons of low/moderate income; and WHEREAS, it is a requirement of the TDHCA that Signators be designated/authorized by the Commissioners' Court for signing of documents related to the drawdown of funds under this program. NOW THEREFORE, BE it Resolved by the Commissioners' Court of the County of Calhoun, Texas: That the Commissioners' Court directs and designates the County Judge, County Auditor and County Treasurer as the Signators for completing State of Texas Purchase Vouchers and Requests for Advance/Reimbursement under this projects. Also, that the County Judge is authorized to act in all matters in connection with this grant. PASSED AND APPROVED by the Commissioners' Texas this 12th day of February, 1996. Calhoun County, Texas ATTEST: • , . ' Marlene Paul, County Clerk 143 EMS DEFIBRILLATORS —RENEWAL OF CONTRACT_WITH PHYSIO—CONTROL A Motion was made by Commissioner Smith and seconded by Commissioner Belk to renew the maintenance contract with Physio control for EMS Defibrillators. Commissioners Smith Belk, Finster and Mikula and Judge Hartzog all voted in favor. SERVICE ORDER Contract Number: Principal Customer # 0022119001 CALHOUN COUNTY EMS 216 East Mahan Pt Lavaca, TX 779790000 This Service Order begins on 2/ 1/1996 and expires on Physio-Control Copy Bill To Customer # 0022119001 CALHOUN COUNTY EMS 216 East Mahan Pt Lavaca, TX 779790000 1/31/1997 . The designated Covered Equipment is listed on Schedule A. This Service Order is subject to the terms and conditions on the reverse side of this document and any Schedule B if attached. Price of coverage specified on Schedule A is S 4,389.00 per term, payable in Quarterly installments of $1.097.00, Soecial Terms 20%DISCOUNT ON ACCESSORIES 1001oDISCOUNT ON DEFIB. AND PACING PADS AcceptedrPIO-CCNT4OL CORPORATION By: Title: Q.5 Date: Territory Rep: Ronald Garcia Phone: 800-442-1142 X2235 FAX: 609-4244605 Reference Number: C53-1045 Renewal Customer: By: i Print: H and G. Hartzog Title: Calhoun County Judge Date: 2-12-96 Purchase Order Number: Customer Contact: HENRY BARBER Phone: 512-552-1140 FAX: i • - 1.114 • PHYSIO-CONTROL CORPPRATION PRODUCT SUPPORT PLAN SCHEDULED LIFEPAK® 300 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. • Battery chargers areincluded and shall be exchanged up to one battery charger per Lifepak 300 automatic advisory defibrillator (listed on Schedule A) as determined necessary by Physio-Control. PHYs1O-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to I Physio-Control Battery Pak per year per LIFEPAKO 300 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery faits to meet the performance • tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. • :114J PHYSIO-CONTROL CORPORATION • PRODUCT SUPPORT PLAN SCHEDULE B LIFEPAK® 200 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. Battery charger is included PHYSIO-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to 2 Physio-Control Battery Cells per year per LIFEPAKO 200 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. • • 1.46 • Contract Number. Servicing Rep: Ronald Garcia, C53 District: SOUTHWEST - 623 Phone: SM-442-1142 X2235 FAX: 609-4244605 • PHYSIO-CONTROL CORPORATION SERVICE ORDER SCHEDULE A Equipment Location: CALHOUN COUNTY EMS, 0022119001 Part Description ECG VOICE RECORDER Scope of Service: SlAepair Only: M-F/8-5 LIFEPAK 200 DEFIE Scope of Service: SLRepau Only: M-F/8-5 LIFEPAK 200 DEFIB Scope of Savior: SlAcpar Only'. M-FB-5 LIFEPAK 200 DEF113 Scope of Service: SI:Repair Only: M-F/8.5 LIFEPAK 300 Scope of Service: SI:Rcpair Only: M-F/8-5 LIFEPAK 300 Scope of Service: SlAepair Only^ M-F/8.5 UFEPAK 300 Scope of Service: SLIR epair Only: M-R&5 L FEPAK 300 Scope of Service: SI:Repair Only: M-F/8-5 LIFEPAK 300 Scope of Service: SI:Repair Only: M-F/8.5 LIFEPAK 300 Scope of Service: SlAepair Only. M-FB-5 LIFEPAK 300 Scope of Setvi= SI:Repav Only: M-FB-5 LIFEPAK 200 BATTERY PAK Scope of Service: SI:Repa r Only: M-F/8-5 Effective Part Number Serial Number Date 801595-00 002054 2%1196 803150-10 002094 2/l/96 803150.10 002189 2/1/96 803150-10 002372 211/96 804900-03 003655 2/ 1/96 804900-03 003933 211196 804900-03 004119 2/ 1/96 804900-03 004139 2/ l/96 804900-03 004146 2/ 1196 804900-03 Oo4149 2/ 1/96 804900-03 004151 2/ 1/96 903164-03 004152 V 1/96 Warranty Expiration Expiration Date Date 1/3M 1/31/97 1/307 I/31/97 1/31/97 1/31/97 1/307 1/31/97 1/31N7 1/31197 1/31/97 1/31/97 Non Warranty Warranty Inspection jq§Mtion 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • Total Battery In ion Included 0 No 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 Yes 0 No Page A 1 N we sI �t PHYSIO-CONTROL CORPORATION SERVICE ORDER SCHEDULE A Contract Number: 004207 2/ 1/96 1131/97 803164-03 0 0 0 No Ifil/97 LIFEPAK 200 BATTERY PAK M FB 5 4-0p 0 0 No Scope ofSwim: SI:R"ir Only 803163 004208 No 2/1/9G LiFEPAK 200 BATTERY PAK 0 0 0 Scope of Servim: SI:Repaa Only. M-F/8-5 803164-03 004209 2/ 1/96 1131197 LTFEPAK 200 BATTERY PAK Soope of Service: SI:Repair Only: M-F/S•S Page A2 0 • • APPLICATION TO CANCEL SUBDIVISON OF SWAN POINT LAGOON The following application to cancel Swan Point Lagoon Subdivison was presented to the Commissioners' Court. A motion was made by Commissioner Finster and seconded by Commissioner Smith to authorize Garner, Roberts and Roberts to issue Notice to the Public of Cancellation of said subdivison. Commissioners Finster, Smith, Mikula and • Belk and Judge Hartzog all voted in favor. APPLICATION TO CANCEL SUBDIVISION THE STATE OF TEXAS § § COUNTY OF CALHOUN § TO THE HONORABLE COMMISSIONERS COURT OF SAID COUNTY: The undersigned, a person owning real property in this State, that has been subdivided into lots and blocks in Calhoun •County, Texas, such subdivision being SWAN POINT LAGOON, UNIT THREE, as per the recorded plat of said subdivision in Volume Z, Page 387, Slide 247A of the Plat Records of Calhoun County, Texas, hereby applies to the Commissioners Court of Calhoun County, Texas, for permission to cancel all of the SWAN POINT LAGOON UNIT THREE subdivision and to reestablish as unsubdivided acreage the 18.78 acre tract as it existed before the Subdivision. The 18.78 acres, more or less, is situated in and a part of the Maximo Campos Survey, A-4, Calhoun County, Texas, and is more fully described by metes and bounds on Exhibit "A" attached hereto and made a part hereof for any and all purposes. • Applicant shows that the cancellation of the subdivision does not interfere with the established rights of any purchaser who owns any part of the subdivision because the Applicant owns all of 1 140 the subdivision. No lots have ever been conveyed since the • subdivision was established in 1964. Applicant as record owner of all lots and blocks in the Subdivision agrees to the cancellation as evidenced by his signature below. WHEREFORE, the undersigned hereby requests that after due notice of this Application has been given as required by law, the Commissioners Court enter an order canceling the subdivision. Leo C vington 2 L • g50 • C 18.78 Acres STATE OF TEXAS I . COUNTY Or CALIIOUN H Part of the Maximo Campos Survey, A-4, Calhoun County, Texas. FIELDNOTE DESCRIPTION of a tract �rtof pt the ilnximo Car rvey, el or land n Sul A-to, tee, more or less. situated Sn and a Vmore or less, in also described Calhoun County, Texas. Sold 18.7A acres, as being all of Swan Point Lagoon, 'J"I"l,ree as per the plat Records of the recorded olds of ,aid sutidiv is ion In Volume 2, page 707, slide 247A of Cnfhoun County , Texas and being that same 18.784 acre,pages e4a1129f1 D2do ethe scribed in a Warranty Ueed recorded in Volume 8.78 pe isemo etfully described by County, meteandTexa boundeThis as Fol lowse8i more or less, n EG1NNIIIG at a 5/8 inch Iron rod found for the South corner of this 18.78 acres being described. Said found 5/8 inch iron rod also bing r of wan Point Unit Threee eand allso the le h South ecorner oof70hes Lagoon, aforementioned 19.784 acre tract; . . , TIIENCE, N (,Oa 00' 17" W (Actual) N 59' 57' W (Call) passi"R at 313. 14 feet a 5/8 inch iron rod found marking the Ea178torner of a 15 acre tract as described in Volume 233, page f the Deed Records of Calhoun County, Texas; at 779. 60 feet a 5/8 Inch iron rod found marking the North corner of said 15 acre tract; at 1003.60 feet a 5/8 inch iron rod found line end . for a total distance of 1104,11 feet (Actual) I10460 fee[ (Call) to a point for corner in the waters of San Antonio Bay. Said point for corner also being the West corner of Swan Point Lagoon, Unit Three and the West corner of the aforementioned 18.784 acre tract; THENCE, in a Norghenstdirection nfwith the Northwest line Ci of Swan Point Lagoon, Unit re ( N 70a 03' E, 131.05 feet(Actual) 130.0 feet (Call); N 56 03' E. 490.00 feet; slid N 30' 03' E for a distanca of 155.00 feet to the North corner of Swan Point Lagoon, Unit Three and the North corner of this 18.78 acres being, described; THENCE, in a Southeasterly direction along an existing Canal OR follows! S 59a 57' E, 495.10 feet; N 30a 03' E, 10.00 fee"' and S 59' 57' E for s.distance of 609.00 feet to a point for corner. Said point for corner also being the East corner of the aforementioned 18.784 acre tract; TIIENCE, S 51' 30' 01" W (Actual) S 51a 05, W (Call) passing at 30.0 feet a 5/8 inch iron rod set on line and for a total distance of 107.82 feet (Actual) 107.70 feet (Call) to a 5/8 inch iron found for carnet. Said found 5/8 inch iron rod also being the East corner of Lot 61 of the aforesaid Swan Point Lngoon, Unit Three; =EXhIbit 1 i TIIENCE, In a Southwesterly direction along an existing fence as follows: S Itu 53' 97. E (Actual) S 1to 50' E (Call), 197 Iron feet • (Actual) 197.20 feet (Call) [o a found 5/8 inch Iron rod; S 48° 19' 45" E (Actual) S 48° 15' E (Call), 27.73 feet (Actual) 27.80 feet (Call) to a found 5/8 inch Iron rod; S 41' 37' 39" W (Actual) S 41° 45' W (Call), 131.04 feet (Actual) 131.05 feet (Call) to a found 5/8 inch iron rod; S 4° 58' 44" W (Actual) S 5° 03' W (Call), 256.55 feet (Actual) 256.5 feet (Call) to found 5/8 Inch iron rod; and S 300 00' 52" W (Actual) S 30° 03' W (Call), for a distance of 130,39 feet (Actual) 130.0 feet (Call) to the PLACE OF BEGINNING; CONTAINING within these metes and bounds 18.78 acres, more or less, situated in and a part of the Maximo Campos Survey, A-4, Calhoun County, Texas. The foregoing FIELONOTE DESCRIPTION was prepared from an actual on the ground survey made under my direction and supervision in March 1986, and is true and correct to the best of my knowledge-,A-nd belief. DP.VIU YY. GAMN 1 D vld W. Cann �- ,o,. 3816 ,:Q. Registered Public Surveyor G,;•?r.. __. °<,o..i0 No. 3816 l NOTE: 1) This Survey was done without the aid of the Title Report. 2) Bearing are based on Deed Calls of tine t8.784 acre tract Recorded in Volume 306. pages 1129-1132. 020-135 is is 15ti • TO ALL INTERESTED PERSONS: On the 12th day of February, 1996, an Application signed by Leo Covington was presented to the Commissioners Court requesting the cancellation of SWAN POINT LAGOON, UNIT THREE, Subdivision as per the recorded plat of the subdivision in Volume Z, Page 387, Slide 247A of the Plat Records of Calhoun County, Texas. NOTICE is further given that the above individual has requested the Commissioners Court to grant his request at the regular meeting of the Commissioners Court at 10:00 o'clock a.m. on March 11, 1996. Any person who is interested in the property and • who wishes to protest the proposed cancellation must appear at that time. DATED the 12th day of February, 1996. CALHOU1N COUNTY COMMISSIONERS COURT BY: Marlene Paul, County Clerk 0 153 PILOT CLUB'S REQUEST TO HOLD CIRCUS MARCH 27, 1996 The Pilot Club of Port Lavaca requested the use of the County Fairgrounds for a circus on March 27, 1996 and presented the Court with a Certificate of Insurance. A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to approve the use of the county fairgrounds by the Pilot Club of Port Lavaca for a circus on March 27, 1996. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. AI.1/1:1/® DATE aMIO PRODUCER RICHARD A. BROOKS AND ASSOCIATES, LTD. 1338 PARK AVE. RIVER FOREST, IL. 60305 708 771 3553 I a-S-91p THIS CERTIFICATE lS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE coMpANY A LEXINGTON INSURANCE COMPNAY INSURED CARSON AND BARNES CIRCUS COMPANY, INC. P.O. BOX J HUGO, OK 74743 COMPANY PROGRESSIVE NORTHERN INSURANCE COMPANY B COMPANY C COMPANY I ... _. 0 • ERn THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE OgTE (MWDOM'I POLICY EXPIRATION DATE(MMIDDIYY) LIMITS GENEML WBIUTY A COMMERCIAL GENERAL LIABILITY CLAIMS MADE FRI OCCUR OVMER'S S CONTRACTOR'S PROT SLGL2828191-96 12-31.95 12-31-96 GENERAL AGGREGATE S 2,000 000, X PRODUCTS - COMP/OP AGO $ j QQQ QQQ• PERSONAL S ADV INJURY $ 1 QQQ QQQ- EACH OCCURRENCE S 1, OOD QOO, FIRE DAMAGE (Any ore (im) S MED EXP (Airy py, py ) S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT r 1,000,000. B ANY AUTO CA4265364 12-31.95 12-31.96 ALL OWNED AUTOS X {PFDILLYINJURY $ 1,oDo,000. SCHEDULEDAUTOS HIRED AUTOS (Po_Dnv.INJYURY $ 1,000,000. NON -OWNED AUTOS PROPERTY DAMAGE S 1,000,000. GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT S OTHER THAN AUTO ONLY: EACH ACCIDENT S -AGGREGATE EACH OCCURRENCE S S EXCESS LIABILITY UMBRELLA FORM AGGREGATE $ 0111ER THAN UMBRELLA FORM S WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY STATUTORY LIMITS EACHACCIDENT S THE NERSI XECU INCL ERS/EJ(ECUTNE OFFICERS OFFICERS ARE: EXCL OTHER DISEASE - POLICY LIMIT S DISEASE -EACH EMPLOYEE S JE0CRIP110N OF OPERATIONSILOCATONSNEHICLESISPECUIL ITEMS Showdate: March 27, 1996 Location: Port Lavaca, Texas Additional insured in regard to operations of the Named Insured: Calhoun County, Texas, Judge Howard Hartzog, Commissioners .E Susan Harklow 905 Brookhollow Port Lavaca, Tx. 77979 SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE EXPIRATION GATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAUL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS p OR RREEPRESENTATIVE& CORIX AUINORIZFIRjPRES� �i.TS 134 COUNTY CLGRK`_J. P.__CRE1 I,tt( :. 11, ._ 4, nrip-._fl'- :_[;cr(lrcTs The County CJ.erlc, J.P. Precinct H3, fl4 and 95 presented their monthly reports for January, l9yG, and after reading and verifying name, a motion was made by commissioner Smith and seconded by Commi-ssioner. Pi.nste,r that said reports be approved. Commissioners smith, Fi_nster, Belk. and Mikul.a and Judge Hartzog all voted in favor.. nc nnUTovcrrGMT-V"VR"RNCV "AN71GERENT INSTITUTE - Judge Ita.r.tzog presented a Certificate of Achievement from the Emergency management institute to Cecilia A. Bonuz, and asked it be placed in the minutes of the Court. DIVISION OF EMERGENCY MANAGEMENT TEXAS UEPAntMENr of PUBLIC SAFETY 5005 N. bled. JAMES Il. WILSON GEOIIGE W. HusN Ofracfnr box 4f107 Austin, Inzns 70173�U1101 Governor only Nnurs 512 424-2130 TOM MILLWEE Nomrluly nourn 512 424 2000 Coordlnnlnr VAX 5f2 424.2444 January 10, 1996 'file honorable Howard Ilaltzog Calhoun County Judge •211 S. Ann Port Lavaca, 'I'X 77979 Dear Judge I►artzog: Completion of the Professional Development Series (1'I)S) of courses represents a significant achievement for individuals in the emergency nlanagenleul field. 1 and pleased to inform you that Ms. Cecilia Ilonuz has conlpleled the Professional Development Uaining and is; therefore, qualified for special certification by the I;nletgency Management Institute. I respectfully request that you, as Director for your jurisdiction formally present it to Pis. Iklnuz. 'Phis procedure will provide needed and appropriate recognition of her accolllplshlllellt. Thank you for your assistance. Sincerely, �On---- Tom Milhvice State Coordinator STIVE ru 17,10osine cc: Ms. Cecilia ilonuz 155 BUDGET AMENDMENTS - COUNTY CLERK A Motion was made by Commissioner Finster and seconded by Commissioner Smith to approve the following Budget Amendment. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From:` (Department making this request) Date: ') - I -I � I request an amendment to the ' `� budget for the year following line items in my department: GL Account # aLi- - �eW c1D _ Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount I understand that my budget cannot be amended as Commissioners' Court approval is obtained. 4 Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY - 1995 Claims totaling $14,079.29 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Finster and Mikula and Judge Hartzog all voted in favor. Reason until ACCOUNTS ALLOWED - COUNTY - 1996 Claims totaling $688,628.50 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. COUNTY TREASURER MONTHLY REPORT The County Treasurer presented her monthly report for • January, 1996 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster that said report be approved. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. The County Auditor informed the Court that Dwayne Buehring was leaving the employment of the County Auditor and the Court expressed their regret. THE COURT RECESSED UNTIL FEBRUARY 16, 1996. REGULAR FEBRUARY TERM THE STATE OF TEXAS § § COUNTY OF CALHOUN § HELD FEBRUARY 16, 1996 BE IT REMEMBERED, that on this the 16th day of February, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 j.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct:3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. COUNTY HEALTH CARE PLAN - HOSPITAL & DENTAL INSURANCE A Motion was made by Commissioner Belk and seconded by Commissioner Mikula to change our Hospitalization to Blue Cross Blue Shield-B1ueChoice coverage at an expected savings of $120,000.00 annually. Comq& stoner Mikula asked that the Motion be amended to include that June Westerholm, Westerholm Assoc. will still handle the insurance for the County. The original Motion was Amended by consent. Commissioners Belk, Mikula, Smith and Finster and Judge Hartzog all voted in favor. DISTRICT CLERK'S MONTHLY REPORT The District Clerk presented her monthly reports for December, 1995 and January 1996 and after reading and verifying same, Motion was made Commissioner Smith and seconded by Commissioner Finster that said reports be JE)S approved. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. • • 0 BUDGET AMENDMENTS- DISTRICT ATTORNEY -GENERAL FUND REVENUE A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that the following Budget Amendments be approved. BUDGET AMENDMENT REQOEST To: Calhoun County /Commissioners' Court From: (Department making this request) Date: —1 q_q G I request an amendment to the JggJ, budget for the year following line items in my department: Amendment GL Account # ___Account Name ___Amount cat-oloo ��9`t0 �I-m th C'.'�,.�,,u�r-, Net change in total budget for this department is: Other remarks/justification: F I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained, Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 153 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Je ui .l ui -A (H k,u (Department making this request) Date: jI I�-1 G� (L_ I request an amendment to the t budget for the Qyear following line items in my department: GL Account US Amendment _ Account -Name --- ---Amount._._ WLM5 Iwo IL Net change in total budget $ for this department is: Other remarks/justification: n Reason ------------------- At eta Ly, m�o I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - J P PRECINCT # 3 A Motion was made by Commissioner Belk and seconded by Commissioner Mikula to disapprove the bill presented by Judge Noska due to lack of funds. Commissioners Belk, Mikula, Finster and Smith and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $78,666.55 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,433.98 for the Hospital Indigent Health Care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. THE COURT ADJOURNED. • - g60 • • C] SPECIAL FEBRUARY TERM HELD FEBRUARY 29, 1996 THE STATE OF TEXAS $ 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 29th day of February, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog had Kathy Hunt introduce herself. She is with Leadership Calhoun County and is visiting the Court today. APPROVAL OF MINUTES A Motion was Commissioner January 31, Smith, Mikul f avor. . /% made by Commissioner Finster and seconded by Smith that the minutes of January 12, and 1996 be approved. Commissioners Finster, a land, Belk and Judge Hartzog all voted in Howara-u. marrzog County Judge Le`roy B t' Commissioner, Pct. 1 n ey i cu Commiss' ner, Pct. 2 RESOLUTIONS OF APPRECIATION J�4m Lc./ 'fle en 37 Smits— Commissloner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk A Motion was made by Judge Hartzog and seconded by Commissioner Belk that the following Resolutions to Seadrift Coke, L.P., ISP Technologies, Inc., Union Carbide Corporation, Formosa Plastics USA and Formosa Plastics of Texas, B. P. Chemicals, and Aluminum Company of America be adopted. Judge Hartzog, Commissioners Belk, Mikula, Smith and Finster all voted in favor. • WHEREAS, Seadrift Coke, L.P. was Introduced to Calhoun County, Texas and began construction on the Greenlake Plant in 1982; and WHEREAS, Seadrift Coke, L.P. has always maintained a very visible staffwho have been active In community affairs; and WHEREAS, The Seadrift Coke, L.P. Staffand Employees maintain agrtat Interest in Calhoun County and its projects, and WHEREAS, Seadrift Coke, L.P. has shown a continuing commitment to the WHEREAS, community by Its continued employment and operation In our area; and SeadriftCoke, L.P. has assisted the community with its projects and safety programs; and WHEREAS, There is a distinct regard for Seadrift Coke, L.P. as a community neighbor in Calhoun County; and WHEREAS, Seadrift Coke, L.P. has maintained a high regard for the protection of . _ life, health, property end the environment. NOW, THEREFORE, LET ITBE RESOLVED that the Commissioners, • Court of Calhoun County extend their heartfelt "Thanks "to Seadrift Coke, L.P. for their continued Interest In Calhoun County and thelrgood neghbor policy. Signed and sealed ,AJs thezPdt�offebruary, tgg6. Halyard G.lMrtwg, Calhoun Countyludge s Leroy Belk, Com Issioner Helen Smith, mmissloner c Stanley MIk !a, Cot missioner Kenneth Ptnster, CornmJsslaner Ag6ti • i • WHEREAS, ISP Technologies, Inc. was Introduced to Calhoun County, Texas and began construction on the Seadrift Plant in egso; and WHEREAS, ISP Technologies, Inc. has always maintained a very visible staffwho have been active In community affairs, and WHEREAS, ISP Technologies, Inc. Staff and Employees maintain a great interest in Calhoun County and Its projects; and WHEREAS, ISP Technologies, Inc. has continued to help the County with Its continued Jobs for the community; and WHEREAS, ISP Technologies, Inc. has assisted the community with its projects and safetyprograms; and WHEREAS, ISP Technologies, Inc. has demonstrated its commitment forsafety by partidpating in the Risk Management Plan, and WHEREAS, There is a distinct regard for ISP Technologies, Inc. as a community neghbor in Calhoun trounty; and WHEREAS, ISP Technologies, Inc. has maintained a high regard for the protection of life, health, property and the environment. NOW, THEREFORE, LET !T ,0E RESOLVED that the Commissioners' Court ofCalhoun County extend theirhearifelt "Thanks"to ISP Technologies, Inc. for their continued Interest In Calhoun County and theirgood neighbor policy. Signed and seale then of February, rgg6. ow rd G CdWoun Coun Jud g, h Se \ i Leroy B A, Co h`iloner Stanley Ykdla, t1nMiSS10,11r ATTEST �� MarlenCounty Clerk Helen Smith Xommissioneerr J�mmss�i. !.�/ • L� Kenneth Flnster, Commissioner WHEREAS, Union Carbide Corporation was introduced to Calhoun County, Tit= and began construction on the Seadrift Plant in t952; and WHEREAS, Union Carbide Corporation has always maintained a very visible staff f who have been active in community affairs; and WHEREAS, The Union Carbide Corporation Staff and Employees maintain a great Interest In Calhoun County and Its projects and WHEREAS, Union Carbide Corporation has demonstrated its continued commitment to Calhoun County with Its $90 Million expansion of the Seadrift Plant; and WHEREAS, The Union Carbide Corporation has assisted the community with Its training and safety programs; and WHEREAS, Union Carbide Corporation has demonstrated its continued commitment to the salty of this area by tht public presentation of its Risk Management Plan; and. WHEREAS, There is a distinct regard for Union Carbide as a community neighbor in Calhoun County; and WHEREAS, Union Carbide Corporation has maintained a high regard for the protection of lif , health, property and the environment: NOW, THEREFORE, LET !T BE RESOLVED that the Commissioners' Court ofCalhoun County extend their hearift 'Thanks" to Union Carbide Corporation for their continued interest In Calhoun County and thdrgood neighbor policy. Signed and sealed A TfAST: Marle a Paul, County Clerk t996 County fudge �o Helen ShilthXommissioner .„ LMM W Kenneth finster, Commissioner C, • Ira i • WHEREAS, Formosa Plastics was Introduced to Calhoun County, Texas and WHEREAS, b-'ga» construction on the Point comfort Plant in 1g8n, and Formosa Plastics has always maintained a very visible staffwho WHEREAS, have been active in community projects; and -and Formosa Plastics Sia17Employees maintain agrat interest in Calhoun County and its protects; and WHEREAS, Formosa's continued crpansion ofthe operations in Calhoun County WHEREAS, shows Its commitment to the community; and Formosa Plastics has assisted the community with Its projects and safely, WHEREAS, programs; and Formosa has demonstrated its concern for the safety ofthe community by presentation ofits Risk Management Plan as well as developing an erallentShelar-in-Place Program WHEREAS, and video; and There Is a distinct regard for Formosa Plastics as a community WHEREAS, nthborin Calhoun County; and Formosa Plastics has maintained a high regard for the protection oflif, health, property and the.environment NOW, THEREFORE, LET !T BE RESOLVED that the commissioners' CourtofCalhoun County extend their heartfelt "Thanks"to Formosa Plastics for their continued Interest In Calhoun County and theirgood ne�h policy Steed and s"e"aled is zdtday o ebttary, 1996 Oi5! a amo n County judge Helen Smith, ommissiontr ATTEST i paj Mar ne Paul, County Cicrk Kenneth Finster, Cammisslaner 165 NEWMr / I a WHEREAS, BP Chemicals was introduced to Calhoun County, Texas and began construction on the Greenlake Plant In egJg; and WHEREAS, BP Chemicals has always maintained a very visible staff who have been active in community affairs, and WHEREAS, BP Chemicals StaffandEmployees maintain agreatInterest inCalhoun County and its projects and WHEREAS, BP Chemicals has demonstrated its commitment to Calhoun County with Its $ so Million investment Increasing the capacity of the Grunlake Plant; and WHEREAS, BP Chemicals has assisted the community with Its training and safety programs; and WHEREAS, BP Chemicals has shown Its concern for the safety of the community by participating In the Risk Management Plan; and WHEREAS, There Is a distinct regard for BP Chemicals as a community neighbor in Calhoun County; and WHEREAS, BP Chemicals has maintained a high regard for the protection of life, health, property and the environment NOW, THEREFORE, LET lT BE RESOLVED that the Commissioners' Court of Calhoun County extend their heartfelt ThanksWPChemlcals for their continued Interest In Calhoun County and theirgood neighbor policy. Signed and sealed A 57 Marl ie Paul, County Clerk _they tl, f ebruary, 1g96. County/udgr Helen Smith, thmmissioner Kenneth Finster, Commissioner • CJ 0 WHEREAS, ALCOA was Introduced to Calhoun County, Texas and began construction on the Point Comfort Plant in 1947, and WHEREAS, ALCOA was responsible for procuring the Matagorda Ship Channel and bringing the fast major industry to Calhoun County; and WHEREAS, ALCOA has always maintained a very visible staffwho have been active in community affairs, and WHEREAS, ALCOA has shown its commitment to Calhoun County by the $qo Million expansion and renovation of the existing plant; and WHEREAS, ALCOA has shown Its concern for the safety of the community by sharing Its Risk Management Plan with the public, and WHEREAS, ALCOA has assisted the community with its projects and safety programs; and WHEREAS, There is a distinct regard forALCOA as a community neighbor in Calhoun County; and WHEREAS, ALCOA has maintained a high regard for the protection of lift, health, property and the environment NOW, THEREFORE, LET IT BE RESOLVED that the commissioners' Courtof Calhoun County extend their heartfelt "Thanks" to ALCOA for their continued interest in Calhoun County and theirgood neighbor polig7 Signed and sealed thl he 29 ebruary, Ygg6. H d a H o h C d 9 owa g o aunty fu ge .cry J Leroy lk, Co missioner /� Helen Smith, Commissioner dam_ Stanley MI ula, C tnmissioner Marlene Paul, County Clerk • Kenneth Pinter, Commissioner �" 0 a' RESOLUTION REGARDING LA SALLE ARTIFACTS A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the following Resolution - La Salle Artifacts be adopted. Judge Hartzogt Commissioners Finster, Belk, Smith and Mikula all voted in favor. WHEREAS, Calhoun County was formed in 1846 out of Matagorda, Jackson and Victoria Counties, and WHEREAS, These four counties have always shared a common historical bond; and WHEREAS, The LaSalle Expedition is part of the history of these counties; and WHEREAS, The school children ofTexas should be able to view these historical artifacts as near to the historical sites as possible. NOW, THEREFORE, LET IT BE RESOLVED that the Counties of Calhoun, Jackson, Matagorda and Victoria do hereby jointly resolve that a request be made to the Governor of Texas that some ofthe artifacts ofLaSalle's ship be housed and displayed in the County Museums on a traveling or rotating basis. Steed and sealed this the2gth dayofFebruary, ;996. Calhoun Cou Commiss" Court H and G. liuAg, County Judge Leroy Belk, C mmissioner #1 Stanley NU Vla, Co missioner #2 ATTEST: * —� Marl ne Paul, County Clerk Helen Smi , Commissioner #3 kenneth Finster, Commissioner #4 • • GENERAL DISCUSSION Lynette Cunningham and several others appeared before the Court to ask that the Court support them in their pursuit to keep Evelyn's Fish Market from being torn down. All seemed to be supportive and stated they put it on the Agenda in March to consider passing a Resolution to that effect. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: 1 jj (DepaI76ent making this request) Date: a_ag.-9L I request an amendment to the ( ) budget for the year following line items in my department: GL-Account-#- (Of-q'igo_.I 00 L- q tiUo 1 ---Account Name " Q�fi-+ Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount -------Reason _ L d1, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i9 NBUDGET ItUIENDMEW REQUESTI! To: Calhoun County Commissioners' Court From: (Department making this request) Date: oaf �-�-19� ., • I request an amendment to the /��p budget for the year following line items in my department: Amendment GL Account -_-Account :tame ---Amount -Reason- 0).45-10 -si96 FEB 29M6 Net change in total budget for this department is: Other remarks/justification: _ ^ I understand that my budget cannot be amended as requested until Commissioners' Court approve; is obtained. Signature of official/department head. - Date of Commissioners' Court approval: Date posted to General Ledger account (s): 170 BUDGET AMENDMENT RE2 EST To: Calhoun County Commissioners' Court • From: a Jtu,"L (Department making this request) Date: Q-Q7-9 I request an amendment to the ) C budget for the year following line items in my department: GL Account # W 67I i S NIa Me Net change in total budget for this department is: Other remarks/justification: Amendment 1 Amount �p�pn0 u Reason__ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): C7 BQDGET AMENDMENT REQOEST To: Calhoun county Commissioners' Court From: r n1 ^� h�u J k �.Gc (Department making this request) • Date: I request an amendment to the lei C budget for the year following line items in my department: GL Account # Account Name ------------------ G P/y Net change in total budget for this department is: Other remarks/justification: Amendment Amount 5000 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • u BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court • From: Dt�i 1Enn}t lr — oC L— (Department making this request) Date: Q — _1/ G I request an amendment to the JC� budget for the -' year following line items in my department: GL Account '�(�—�1ti6U—(oltifl • Net change in total budget for this department is: Other remarks/justification: Amendment Amount o Q Q V oq0 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): SI HIIDGET AMENDMENT REQUEST To: CalhounCountyCommissioners' Court From: lzb (Department making this request) Date: Q-a _CIG I request an amendment to the leieg a budget for the year following line items in my department: GL_Account_#_ 5--L- 350—q a �0 Account -Name __ Amendment Amount _S4 6,6 0 a Net change in total budget for this department is: $ —-- other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • gi� BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • {{�� From: �tJG:b't - C bn.rt<r�� 7U.runti�a e-�,�wu (Department making this 0 request) Date: Q -Q' -9 G I request an amendment to the 16r budget for the (year) following line items in my department: GL_Account_#_ 5 Y- 01 co -s-370- --9 ,3-ba �01 0 Net change in total budget for this department is: Other remarks/justification: Amendment ._ Amount 3�000 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 175 BUDGET AMENDMENT REQUiS]Tll To: Calhoun County Commissioners' Court From: L-P, L� 4), f e (Department making this request) Date: J__as —! L I request an amendment to the ��l�l� budget for the year following line items in my department: Amendment GL Account # Account Name --Amount ,_-----Reason ------------- ---- --- ---- ------ 0g4500- %b Wa IQoo 5401 kQQIA PIC Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: <� Date of Commissioners' Court approval: Date posted, to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims for the following account were presented by the County Treasurer and after reviewing them a motion was made by Commissioner Belk and seconded by Commissioner Finster that the following claims be approved for payments. Commissioners Belk, Finster, Mikula, Smith and Judge Hartzog all vote in favor. Magnolia Beach Volunteer Fire Dept. Texas Forest Service $9000.00 230.00 is ACCOUNTS ALLOWED - COUNTY Claims totaling $301,605.78 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. • Judge Hartzog read the following information and thanked Jill Hyde with Golden Crescent Regional Planning Commission for preparing the plan for Calhoun County. GOLDEN COCEW REGIONAL K NIOG COMMISSION post Office 5= 202A * Vkxaia. TX 779Dt * (512) 578-t s87 * FAX (5i2) 578.8865 Golden Crescent F,conomlc Development Distdct Eseman pnreer - Pebtdc I. RamudYY February 26,1996 I post-lt^ brand tax transmittal memo 70 "'Pall"" Honorable Howard G. Hartzog ( m::TCGt.- Calhoun County Judge I eO CA 211 $.A= Dept. none/ X Port Lavaca, IX 77979 t3f c"11COV11irrix r Dear Judge Hartzog: n.r,oevvuw. According to a 1995 legislative mandate, the Texas ,Fatnily Code (Section tetVtee.r0e.teem 264.010) was amended to read: "(a) Funds appropriated for protective services, Reni0r0Pi°i° child and family services, and the urchased services stem for the department Meyer MOO Y P Y may only be spent on or after March 1, 1996. in a county that provides the fm %nea•PreeidaM department with a child abuse prevention and protection plan. if a plan is not Helen R. Walker cmety,nnge, viomne ca submitted to the department under this section, the department shall document the county's failure to submit a plan and may spend appropriated funds in the county a* Ew"� s °int to carry out the department's duties under this subtitle." The "department' referred Msr°r proTem Edna to is the Department of Protective and Regulatory Services (PRS). =144 mom Several counties in the Region requested our assistance in preparing these plans. ownemmn", Ymkum Although we were able to put together the statistics that were required, we needed ottedbWAsroe assistance on developing the sections regarding prevention and protection Tint We" kV activities in the county. For Calhoun County we contacted the following Mayor, Pat Lunn requesting their assistance: 01rodonat4-Ilt 1. The Harbor (Tammy Hernandez) Me o; v� um`' 2, Calhoun County Child Welfare Alliance (Loretta Brown) 3. Calhoun County Juvenile Probation Department (Yvette Cantu) ared°raaurw 4. Port Lavaca Police Department (Allen Pharling) eh A. xubsne go. H ipelJudeANpvpla 5. Point Comfort Police Department (Rick Brush) 6. Seadrift Police Department (John L. McIntrA m.e. wn n..ta.M Ted a, Reed 7. Sheriff' Kenneth Bowden Tamer Myer, v(deda g. Calhoun County Independent School District (Dr. Michael Moehler) 9, Child Protective Services (Lois Whittington) 10. Calhoun County District Attorney (John Whitlow) servinx Calhoun, DeWitt, Gollad, Gonzales, Jackson, Lavaca and Victoria Counties EP" OPPorNnIty/Afftttnattve Aetivn Employer r4 `i FEB.27A996 9.2iAM GCRPC Page 2 - February 26, 1996 Judge Howard G. Hartzog M0.119 P.2/6 The attached Plan was developed with the information we received. Ibe Plan must be reviewed by the Commissioners' Court. According to staff at both the State office and the PRS Regional Office, the Plan may be submitted in order to meet the March i deadline and the reviews submitted later. Also, we can revise the Plan if additional information is received at a later date. PRS staff has indicated that they have no plans to do anything with the child abuse protection and prevention plans; there will be no follow-up on them and no consequences from PRS. The only fields coming into the counties is for foster care and they have no plans to do anything different with this money. They intend only to notify the legislature of the counties that have submitted the plans. Any fixture consequences or sanctions from the legislature is Wknown. If you have any questions or require any further information please contact me. Sincerely, r Til de, DI er Regional Services JH/jh ENC. • 0 FEB.27.1996 9:22AM GCRPC NO.119 • CHILD ABUSE PREVENTION AND PROTECTION PLAN CALHOUN COUNTY Plan submitted by: Golden Crescent Regional Planning Commission Date submitted: March 1,1996 Plan reviewed by: Calhoun County Child Welfare Alliance Date reviewed: Plan reviewed by: Calhoun County Commissioners Date reviewed: P.3i6 Sections - IntrodnctiortJGeneral Wormation Provide county level statistics, including; 1) child population, 2) at -risk of abuse/neglect population, 3) relevant child abuse statistics that the county wishes to include for reference, such as the number of child abuse investigations or foster care expenditures for the county, 4) if appropriate, a membership list of the county child welfare board and 5) if appropriate, an organizational charge for county government. Calhoun County Child Population 5,650 Children At -Risk of Abuse/Neglect 915 Alleged Victims of Child Abuse/Neglect 279 Confirmed Victims of Child Abuse/Neglect 44 Confirmed Victims per 1,000 Children 7,79 Total Investigations of Child Abuse/Neglect 172 Confirmed Investigations of Child Abuse/Negtect 33 Percent of Investigations Confirmed 19.19 Children in PRS Legal Responsibility 23 Children in Substitute Care 19 Children in Foster Care 17 FY1993 Unduplicated Paid Foster Care Clients 23 FY1993 Foster Care Expenditures $252,470 FY1994 Unduplicated Paid Foster Care Clients 19 FY1994 Foster Care Expenditures $154,600 on H - Prevention Information and Activities in the Coun 1. Describe current child abuse prevention activities in the county, such as public school programs, outreach programs to school -age children, after -school and summer recreational programs, Camp Fire and Scouts programs, welt -baby clinics, public health authorities, church ministerial alliances and interfaith groups who conduct prevention activities, parenting classes through such groups as Parents Anonymous, Family Outreach Centers, and child advocacy organizations. Calhoun County Community Ministries (512) 552-1722 203 FEB.2Y.1996 9:24AM GCRPC No.119 P.4r6 Calhoun County ISD - DARE Program through the Police Department; Pep Program for • teen mothers; Palmer Alcohol and Drug Abuse Program (PADAP) Child Advocacy Center - Provides a haven for child victims of sexual and physical abuse. The Center assists in the prosecution and investigation of abusers. Port Lavaca Hospital - EPSDT Screening; Well Baby Clinic Concerned Citizens for Youth - countywide curfew Region III - Early Childhood Intervention Head Start Program The harbor - offers the following programs/services, Crisis Hotline; Crime 'Victim Assistance Program; Women's Crisis Center Outreach; Legal Aid; Battered Women's/Children Counseling; Hope of South Texas; Hospice of South Texas; Juvenile Justice Coalition; Parenting Coalition; Professional Standards Committee; Gulf Bend Mental Health/Mental Retardation; TDPRS Counseling; licensed professional counselor, 2. Provide a list of all known organizations and governmental entities who conduct child abuse prevention activities. Calhoun County Child Welfare Alliance (see attached list) Calhoun County Health Department - (512) 552-9721 Rape Crisis Center - (512) 552-1982 The Harbor - (512) 552-5683 Crisis Intervention, Suicide Prevention - (512) 553-4434 • Emergency services (food, rent, medicine, etc.) - (512) 552-1722 Family Planning - (512) 552.9721 3. Describe new or planned special projects in the county, such as grant -funded programs or pilot projects that focus on child well-being and prevention of abuse in the county, Examples might be Family Preservation and Family Support Services grants, Children's Trust Fund projects or services to Runaways and At Risk Youth (STARS). Provide probable timellnes for development and/or implementation. Community Planning Committee is working to obtain a grant to provide education on substance abuse. Section III - rrotection Information and ActMtles in the County 1. Describe and/or reference existing agreements between Child Protective Services and public entities in the county who share in the responsibilityfor child abuse investigations, such as local law enforcement agencies, county and district attorneys' offices and the city/county medical authority, Written agreements regardingjaint investigations with law enforcement agencies may be attached Written agreements exist between Calhoun County ISD, Juvenile Probation, Port Lavaca Police Department, Calhoun County Sheriffs Department, and Texas Department of Protective and Regulatory Services. Advocacy Center agreements between the Harbor, District Attorney, Iso FEB.27.1996 9:26AM GCRPC N0.119 P.5i6 all law enforcement agencies in Calhoun County, and the Texas Department of Protective and Regulatory Services. •2. Provide a list of all law enforcement agencies, (including county sherffs departments), the county/district attorneys' offices, the county/city medical authority and the public social services agencies, usually the Department of Human Services, who participate in the investigation of child abuse in their county. Point Comfort Police Department - Chief Rick Brush Port Lavaca Police Department - Chief Allen Pharling Seadrlfi Police Department - Chief John L. Mclntruf Calhoun County Sheriff s Office - Sheriff Kenneth Bowden Calhoun County Juvenile Probation Department - Yvette Cantu (512) 553.4670 Calhoun County District Attorney - John Whitlow (512) 553-4422 Calhoun County Public Health Official - Bill Miller (512) 552-9721 Texas Department of Protective and Regulatory Services - Lois Whittington (512) 552-7222 3. Describe and provide a listing of resources for abused children and youth in the county, such as child advocacy centers, shelters and foster homes, runaway shelters and support services such as Court Appointed Special Advocates (CASA) and community resource coordination groups (CRCG's). Child Advocacy Center - the Harbor • Foster Homes CASA CRCO 4. Describe new or planned special projects in the county, such as giant funded programs or pilot projects that focus on child abuse investigation and protection in the county. Examples might be poltce%ommunity/neighborhood programs to report child abuse and Intervene with at -risk youth and families, projects which involve volunteers working with abused/neglected children and Children's Justice Act projects. Provide probable timelines for development and/or implementation. Community Planning Committee - To secure grant to provide education on substance abuse Student Assistance Program - through the school Study, Organize & Succeed Class - Middle School Parent to Parent - parenting class Truancy Officer Young Life - Buddies & Pals; after school sports Calhoun High School Vocational Education program Port Lavaca Police Department - Investigating a program for at risk children, similar to YMCA; implemented within the next 6-12 months • 1�� FEB.27.1996 9:28AM GCRPC NO. 119 P.6i6 Calhoun County Child Welfaze Alliance ACCOUNTS ALLOWED - HOSPITAL Claims totaling $855,081.63 for the Hospital bills and $94,570.37 for the Hospital Indigent Healthcare fund for a total of $949,652.00 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk and Finster voted in favor. Judge Hartzog abstained from voting. TAR ASSESSOR-COLLECTOR'S MONTHLY AND ANNUAL REPORTS The Tax Assessor -Collector presented her monthly reports for December, 1995 and January, 1996 and her Annnal Report for 1995, and after reading and verifying same, a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said reports be approved. Commissioner Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. THE COURT ADJOURNED. • • 1.82 • • • REGULAR MARCH TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN 5 HELD MARCH 11, 1996 BE IT REMEMBERED, that on this the 11th day of March, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog introduced Boyd Staloch with Leadership, Calhoun County who was in Court to observe. He also introduced his wife, Frances Hartzog, also present. APPROVAL OF MINUTES A Motion was made b Commissioner Finster and seconded byp Commr issioneBelk t t the minutes of February 12, 1996 be approved./ Commis ners Finster, Belk, Mikula and Smith and Judcye He all voted in favor. Ccbinty Judge Leroy Belk v Commissioner, Pct. 1 k44 an e y c a Commiss oner, Pct. 2 BIDS AND PROPOSALS - FUEL BIDS Helen J Smit Commissioner, Pct. 3 Kennetn W. Fins -ter Commissioner, Pct. 4 "Marlene Pau County Clerk The following bids were received for fuel for the period of March 16, 1996 through April 15, 1996 and after review- ing and verifying same, a motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the low bid of Diebel Oil Co., Inc. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. 183 11 FUEL BID PROPOSAL rl IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $� X 3800 = $ j .66 PREMIUM UNLEADED GASOLINE $ 7 X 4500 DIESEL FUEL (LOW SULFUR) $ X 2500 = $ $ Bg no TOTAL BID PRICE $ Tj.lo c, THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MARCH 16, 1996 AND ENDING APRIL 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED•SIGNATURE: TITLE DATE • 0 go 11 FUEL BID PROPOSAL 11 IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONSJMO . UNLEADED GASOLINE $ • ✓54 X 3800 = $ _v- PREMIUM UNLEADED GASOLINE $ 0 14 i ! X 4500 = $ 3�6d�• 05 DIESEL FUEL (LOW .SULFUR) $_ ,Q�_ X 2500 - TOTAL BID PRICE $2609, 07 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MARCH 16, 1996 AND ENDING APRIL 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER •_VcTder.t T� 7?Rs 2. :(S+ 2-) 5`3 7—"Z cfg3 AUTHORIZED SIGNATURE: TITLE DATE • 185 INSURANCE SETTLEMENT- OLIVIA/PORT ALTO FIRE TRUCK A motion was made by Commissioner Smith and seconded by Commissioner Mikula to accept the insurance settlement for the damages to Olivia/Port Alto fire truck in the amount of $1,914.33. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. HISTORICAL COMMISSION REPORT FOR 1995 A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to accept the following Historical Commission End of Year Report - 1995. Judge Hartzog, Commissioners Mikula, Belk, Finster and Smith all voted in favor. • CALHOUN COUNTY HISTORICAL COMMISSION 202 SOUTH ANN STREET P. O. BOX BSS PORT LAVACA. TEXAS 77870 GEORGE FRED RHODES Ta�ePHows CHAIRMAN 012 / 552.0342 CALHOUN COUNTY HISTORICAL COMMISSION END OF YEAR REPORT 1995 Name of CHC Chair: George Fred Rhodes County: Calhoun 1. How many members currently serve on the Commission? 32 2. How many meetings did the Commission hold this year? 5 In which communities were the meetings held? Port Lavaca, Calhoun County, Museum 3. How many volunteer hours did the Commission members work this year? 350 hrs. • 4. Does the Commission sponsor or work with young people in the county? yes If yes, please describe or list such activities: Present member, Charles Husak, presents programs on the Karankawa Indians and exhibits carvings. Tours are given to students through the Half Moon Reef Lighthouse.and the Calhoun Co. Museum. 5. Does the chair or a designated representative serve on the Tourism Committee of the local Chamber(s) of Commerce? no 5. Has the Commission developed a plan to document the cultural diversity of the county (including prehistoric, historic, and current ethnic populations)? no If yes, please describe the plan: 6. Does the Commission receive funds from the county? yes If yes, how much was your allocation in fiscal year 1995? $5,100.00 If the county provides office space, utilities, or other operating help, please list- 7. Does the Commission have other sources of funding? yes • If yes, please briefly describe sources and amounts of such income: Sale of history books that have been publishedabout the County. 8. Please check all that apply to your commission: participated in Distinguished Service Award activities in 1994 X 1 or more members attended the annual historic preservation conference in Austin • • 9. member, Preservation Texas member, Texas Historical Foundation member, National Trust for Historic Preservation member, American Association for State and Local History Certified Local Government Please check all areas of work in which your commission worked actively to promote historic preservation in the county: X Historical marker(s) X Historic cemeteries X History museum(s) Save Outdoor Sculpture! project X Oral History X Archives Served as advisor to commissioners court related to history and preservation Survey of architectural resources Protection of archaeological resources Texas Archaeological Stewardship Network Newsletter production X Local newspaper column Main Street Program Heritage tourism Historic building rehabilitation on matters Historical observances (check all that apply) County/City Birthdays National Preservation Week Texas Archaeological Awareness Week Women's History Month Black History Month Museum attendance for 1995 was as follows: Calhoun County visitors: 1,759 State visitors: 451 Out of state visitor: 107 Out of U.S. visitors: 11 Total visitors for 1995 2,328 (Total visitors for 1994 2,428) a 1Ls not-so-successtul activities (i.e., mewhich of your goals for the year were me an w is were not t. Chairman, George Fred Rhodes, gave speeches to: the Pilot Club, •regarding Patriotism -Courage, the Leadership Calhoun County Graduates -Class 4 and also gave a speech to the '95 Leadership meeting regarding port facilities in Calhoun Co. Member, Charles Husak, presented programs to middle school children in the county about the Karankawa Indians and exhibited items he excavated from their campsites; Member, Phil Thomae, gave tours of the Half Moon Lum Reef Lighthouse to area school children and retired teachers; • Commission member, Jewel Fisher, interviewed 3 people for oral presentations, two of which have been transcribed; Chairman, George Fred Rhodes and other commission members, participated the dedication of a monument which was placed at the base of the LaSalle Monument located at Magnolia Beach, Indianola, Texas, commemorating the 150th anniversary of the journey of German Immigrants from Indianola to New Braunfels; Calhoun County Historical Commission upgraded their present computer system and installed a genealogy program, Reunion; A total of 44 man hrs. were spent in the evaluation of a 5,484 slide collection by present members, Phil & Sue Thomae; Our commission hosted a presentation of a plaque to King Fisher Marine Service in appreciation of services rendered in the recovery of a cannon from LaSalle's ship, "La Belle", by the Texas Historical Commission; also, the Chairman, answered 8-10 phone calls and about 6 office visits monthly from people needing information about the county and also answered correspondence and questions from 2-3 people weekly about miscellaneous historical matters. Submitted to Calhoun County Commissioners Court this ZAday of February, 1996. C;W UNTY HISTORICCOMMISy�Qv/ •e ed Rhodes, Chairman • HISTORICAL MARKERS IN CALHOUN COUNTY AND THEIR LOCATION AS OF 3/1/96 1. Olivia Cemetery - St. Hwy. 172 & Cnty. Rd. 317 2. Olivia Communitv - St. Hwy. 172 at city limits *3. Cox's Point - Point Comfort - Hwy. 35 4. Half Moon Reef Lighthouse - 2300 Hwy. 35 Bypass, Port Lavaca 5. First Baptist Church - 902 Calhoun St., Port Lavaca 6. Ranger Cemetery - Harbor St., Port Lavaca 7. Lavaca Hotel - Corner of Main & Commerce St., Pt. Lavaca 8. San Antonio & Mexican Gulf Railroad - Corner of Virginia & RRailroad St. at Southern Pacific Depot, Port Lavaca 9. Port Lavaca Cemetery - S. Nueces St. • 10. St. Joseph Baptist Church - 811 S. Virginia, Port Lavaca il. Masonic Lodge - 2 miles N. of Port Lavaca on F.M. #1090 12, Order of Eastern Star- 2 miles N. of Port Lavaca on F.M. #1090 *13. Linnville Marker 1936 - Old Linnville Town Site, shore of Lavaca Bay, just E. of Bayview Addition (on private property) 14. Old Town Cemetery Cemetery on the Rid-geJ - Located on elevated ridge at Indianola Beach, 1/4 mile left off of Hwy. 316 before it terminates at the beach 15. Indianola Cemetery - Approx. 15 miles from Port Lavaca, near Indianola Beach, approx. 1 mile to the right off of Hwy. 316 before it terminates on the beach 16. LaSalle Marker - Indianola Beach, Approx. 15 miles from Port Lavaca, right off of Hwy. 316 as it terminates on the beach 17. Indianola Town Site Marker - Indianola, approx. 15 miles from Port Lavaca, right off of Hwy. 316 on the beach front • road *18. Indianola Marker - Indianola, approx. 15 miles from Port Lavaca, right off of Hwy. 36 on the beach front road 19. Moses Johnson Marker -Hwy. #87, Approx.. 6 miles NW of Port Lavaca 20. Greenlake Community - 12 miles SW of Port Lavaca on Hwy. • #35 right of way 21. Angelina Eberly - Follow St. Hwy. 316 to Magnolia Beach. Marker is on the left just before you reach the intersection of 316 and the blacktop beach rd. 22. Zimmerman Cemetery - Approx. 12 miles from Port Lavaca off St. Hwy. 316, on first shell road, Past Magnolia Beach 23. Matagorda Island Lighthouse -Matagorda Island, accessible only by ferry or boat 24. Mount Sinai Baptist Church - 419 Center, Port Lavaca 25. Calhoun County (in front of Museum) - 301 South Ann St., Port Lavaca 26. Cant. Andrew Rasmussen - Saluria Life Saving Station, U. S. Coast Guard; residence in Port O'Connor, located at Main & 15th Street in Port O'Connor *27. Sylvanus Hatch - Hatch Bend Country Club, 6 miles S. of Port Lavaca on Hwy. 35, right to Hatch Bend Country Club, located • in Hatch Cemetery 28. Indianola - New Braunfels Centennial 1995, base of LaSalle Monument, Indianola, 15 miles off of Hwy. 316, as it terminates before beach *29. Jefferson Beaumont - Port Lavaca Cemetery, S. Nueces St. 30. Calhoun County Jail - 301 South Ann St., Port Lavaca * 1936 Texas Centennial Markers PREPARED BY: George Fred Rhodes, Chairman Cynthia Gerner, Secretary/Treasurer 0 is • SWAN POINT LAGOON UNIT THREE SUBDIVISION - CANCELLATION A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the County act favorably on the application by Leo Covington to cancel the Swan Point Lagoon Unit Three Subd. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor (Order of Cancellation follows). ORDER OF CANCELLATION OF THE SWAN POINT LAGOON UNIT THESE SUBDIVISION OF CALHOUN COUNTY, TEXAS WHEREAS, Leo Covington is the sole owner of real property in the State of Texas that has been subdivision into lots and blocks in Calhoun County, Texas, such subdivision being SWAN POINT LAGOON, UNIT THREE, as per the recorded plat of said subdivision in Volume Z, Page 387, Slide 247-A of the Plat Records of Calhoun County, Texas; and WHEREAS, Leo Covington filed an Original Application to Cancel Subdivision for Swan Point Lagoon, Unit Three, dated February 12, 1996 with the Calhoun County Commissioners Court; and WHEREAS, -.-Notice of Cancellation of Subdivision has been Published in a newspaper, published in the English language in a •newspaper in Calhoun County, Texas, the same being the Port Lavaca Wave for -at least three weeks before the date on which action is taken on the Application, the same being on February 17, February 24 and March 3, 1996 as required by the laws of the State of Texas, such published notice directing any person who is interested in the property and who wishes to protest the proposed cancellation to appear at 10:00 o'clock a.m. on March 11, 1996, at the regular meeting of the Commissioners Court of Calhoun County, Texas; and L . WHEREAS, the Commissioners Court of Calhoun County, Texas is taking action on the Application at a regular term and after having published a proper -agenda item in accordance with the Texas Open Meetings Act; and WHEREAS, all prerequisites of law for the cancellation of the subdivision have been met, NOW THEREFORE BE IT KNOWN that the Commissioners Court of Calhoun County, Texas hereby adopts this Order CANCELING the SWAN POINT LAGOON, UNIT THREE subdivision in whole based upon the following findings and orders. The Court finds that the cancellation of all of the subdivision does not interfere with the established rights of any purchaser who owns any part of the subdivision because no part of the subdivision has been sold by the owner. C0./PF-1, 191 The Court finds that the Applicant is the sole owner of all of the land in the subdivision and that the development of and the making of the improvements in the subdivision has not begun. The Court further finds that the property is described by metes and bounds as more fully shown in Exhibit "A" attached hereto and made a part hereto for any and all purposes. • The Court further Orders that all the Tax Assessor - Collectors within Calhoun County, Texas shall assess the property as if it had never been subdivided. The Court by this Order hereby authorizes the owner of the subdivision to file an instrument canceling the subdivision in whole. The Court hereby orders the Clerk of this Court to enter the Order of Cancellation of the Swan Point Lagoon Unit Three Subdivision in the Minutes of the Court and to file the cancellation instrument of record in the Official Records of the Office of the County Clerk of Calhoun County, Texas. APPROVED AND SIGNED this the llth day of March, 1996. CALHOUN COUN Y COMMISSIONERS COURT I. How rd artzog, oun Judge ATTEST: Marlene Paul, County Clerk 2 i • 1432 13.73 Acre • STATE OF TEXAS COUNTY OF CALNOUN Part of rho Nazlmo Campos Survey, A-4. Calhonn County. Texas. FLELDOOTE DF.5CRCPTCOV of a tract or parcel ^f lend Conti lniug 11.71 acrn.s, ,Torn or less, situated In and a part of the Nasimo Campos Survey, A-' ralho!n County, Texas. Said 13.79 acres, more or less, Is olon Wcribed as being AL of Swan Point Lagoon, Unit Was as per the recorded plat of said subdivision In Volume Z, page 187. ,vide 247A of the Plot Records of Calhoun County, Texas and being that name 13.754 acre tract of Land de- scribed In a warranty Deed recorded In 'Volume 306. pages I127-1 M CC the Deed P.ecorda of Calhoun County, Texas. This 13.78 acres, more or Less, is more fully descrlbed by metes and 'bounds as follows: nECLOUENG at a 5/e Inch lrnn rod found for the South corner of th to 13.79 acres be Ing ditto Wad . Said found 5/3 Inch Iron rod also being the Soech corner of Lot 10, Swan Point Lagoon. (� Unit Three and also the South corner of the aforement Loved C1\ 18.784 acre tract; - - \\V, TIIGN CE, tl 50' 00' 17" 'a (Actual) 21 57' 57' U (Call) Passing it 313.74 feet a 570 inch Iron rod found marking the Cast corner of a 15 acre tract as described in Yotume 133, pane 178 of the _ Deed Records of Calhoun County, Texas; at 779.60 Yet a 513 inch Iron rod found marking the North cotnec of said IS acre tract; at 1003.60 feet a 5/8 inch iron rod found on line and for a total distance of IIO4.11 cent (Actual) 1100.60 feet (Call) to a paint for corner in the caters of Sin-Antoak Bay. Said point for corner also being the uesr corner of Ewan '^ 4,t lagoon, Unto Three ❑nd the '.lest corner of the aforementioned 19.734 acre tract; THENCE, In a Northeaster Ly di:=_ction with the Nocth.esc line Ll of Swan Point Lagoon, UAL_ Tncee as foLloos'. t- N 30' 03' E, 131.05 feet (Actual) L30.0 feet (GILL); N 5' 03' E, 496.00 feet; - and, N 30' 03' E for a distance o. MAD feet to the North ccrnar of Swan Point Lagoon, Unit Three and the North corner of this• 18.78 acres being described; THENCE, In a Southeasterly dlcec ton along an existing, Canal as (ollows: S 59' 57' E, 695.10 feet; N )0' 0)' E. 10.00 feet; - and S 59' 57' E for a distance of 509.00 feet to a Point for corner. Said point for corner also being the East corner CC the aforementioned 18.784 acre tract; MOW S 31' 30' 01" ,1 (Actual) S 51' 05' 'W (Cott) passing it 30.) fact a 5/9 Inch Iron rod set on line and for a total distance of 107,82 feet (Actual) 101.10 fee' (Call) to a 5/3 inch Iron found for corner. Said found 5/1 inch Iron rod also being the East corner of Lot 61 of the aforesaid Soon Point Lagoon, Unto Three; • 193 THENCE, In a Snuthuescarly Kr?r.tlon along an exist Lng fence as follous: S ll' 53' 40" E OcWal) S 13- SO' E (Call), 197.22 feet (Actual) 197.20 feet (Call) cc a found 511 inch iron rod; S 48' 19' 45" E (Actual) S 48' 15' c' (Call), 27.73 feet • (Actual) 21.80 feet (Call) cc a found 5/1 Inch Iron rod; S 41' 37' 39" a (Actual) S 41' 45' V (Cali), 131.04 feet (:Actual) 131.05 Net (fall) co a found 5/3 Inch iron rod; 4' 55' 44' a (,Actual) S 5' O3' 'a (Call), 256.55 fee, (Actual) 256.5 feet (Call) to found 5/3 Inch Iron rod; and S 30'.00' 52" 'J (Actual) S 30' 03' ,a (Call), for i distance of 13609 feet (Actual) 130.0 fee, (CaIL) to the PLACE OF 8EGI17NI;r; CONTAINING ulthin these metes and bounds I3.78 acres, more or less, situated In and a part of the Maximo Campos Survey, A-4, Calhoun County, Texas. The foregoing FIELDNOTE DESCRIPTION -van prepared from an actual on the ground survey made under my direction and supervision in March 1986, and is true and correct to the best Of my knouledSvAnd belief. DA.VID W. GAPIlI � David W. Cann .... ..... 1 -. 3U1- ,+s.a Registered Public Surveyor 'C' a - ;'+ 07 Ho. 3816 tf NOTE: I) This Survey -as done uit hoot the aid of the Title Report, 2) Bearing are based on Deed Calls of the 13. 734 acre matt _ • Recorded in Volume 306, pages 1129-1132. 420-U5 194 • GENERAL DISCUSSION - NEW CAUSEWAY Judge Hartzog noted that the following letter was received from the Texas Department of Transportation. No action was taken. = gl* Texas Department of Transportation P.O. BOX 757 • YOAKUM, TEXAS 77995.0757 • (512) 293.4300 P. O. Box 3401 Victoria, Texas 77903 March 7, 1996 Honorable Howard G. Hartzog Judge of Calhoun County 211 S. Ann Street Port Lavaca, Texas 77979 Re: Status Lavaca Bay Causeway Replacement Dear Judge Hartzog: R�� A lL/0,y. " 0 1gy6 Coon/ J c'ge 9 We have received word that funding for the replacement of the Lavaca Bay Causeway has been •set up and the $ 55,000,000. project is being scheduled for 2001. The Design Division is beginning the actual design of the new causeway. cc: Olen Tschatschula C:Vt9UBEMLE030796.HGH is Sincer , 6e�Z��e Reuben J. Petrusek, Jr., P.E. Area Engineer An Equal Opportunity Employer 195 OLIVIA/PORT ALTO VOLUNTEER FIRE DEPT. TRUCK A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the County accept the truck that was donated to the Olivia/Port Alto Volunteer Fire Dept. with thanks to the anonymous donor for their contribution. Commissioners Smith, Finster, Mikula and Belk and Judge Hartzog all voted in favor. The Sheriff, Justices of the Peace Pct. 4 & 5, County • Clerk and County Treasurer presented their monthly reports for February, 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Mikula, Smith and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded byp Commissioer Belk that the following Budget Amendments be approved. Commissioners Smith, Belk, Mikula and Smith and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ Iac — r( ,"t- l '—f a,T (Department making this reques6) Date: _D 8 _9 L • I request an amendment to the C �/ budget for the year following line items in my department: GL_Account_#_ 01-glsly-h"ti&0 L 5a1 Account-Name- `fy)Del icsJ, / P4.I— LLL�Y r 4 Net change in total budget for this department is: Other remarks/justification: S Amendment Amount Reason Sic V I understand that my budget cannot be amended as request d until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: JLu. PA& j-:,n �n �'lu�« 8lsch (Department making this request) Date: I request an amendment to the W _ budget for the following line items In my department: GL Account ,{ ___Account Name Amendment Amovnt ________ ______ ____ _______ Reason _______________ 3 R C i3cl , l 38� Net change in total budget for this department is: Other remarks/justification: S 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: r _ Date posted to General Ledger account (s): ACCOUNTS AL WNED - COUNTY • Claims totaling $201,418.92 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Mikula and Finster and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL MARCli 15, 1996. 197 REGULAR MARCH TERM HELD MARCH 15, 1996 THE STATE OF TEXAS S 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 15th day of March, A.D., 1996 there was begun and holden at the Courthouse in • the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - LAW ENFORCEMENT LIABILITY INSURANCE No bids were received for Law Enforcement Liability Insurance. No action was taken. APPOINT BOARD OF MANAGERS MEMBERS - MEMORIAL MEDICAL Commissioner Belk made a motion to expand the members of the Board of Managers by one and to appoint Gregory Falcon • to that position. This was not an agenda item so it was decided to place this on the March 29th agenda. Commissioner Mikula made the following Motion "the three appointments scheduled for consideration are the terms of Betsy Wilson, Robert Clegg and Azile Bonneau. I have had conversations with each of them and they wish to be re- appointed. I have not had any conversation with any other person wishing to be nominated. I therefore move that, and names i am going to submit are in terms of seniority on the board. They are No. One - Betsy Wilson, No. Two - Robert Clegg and No. Three - Azile Bonneau to be nominated to serve another two year term on the Board of Trustees of Memorial Medical Center; they are to be the first three nominees and a vote be taken on each nominee individually in the order of their nomination. Also, if any member of the Court wishes to submit another name or names into nomination, then that person's name will be added to the list of nominees as No. 4, etc. A vote will be taken individually in numerical order of nominations. The first three nominees, of all nominees submitted, to receive a majority vote of the Commissioners' Court are to be the three appointed to the Board of Trustees of Memorial Medical Center for a two year term effective March, 1996. As soon as three nominees have a majority vote the voting on the other nominees, if any, is unnecessary and to be canceled. If no other nominations come forward then • nominations are to cease.' Commissioner Smith seconded the Motion. Hearing no other nominations{ Judge Hartzog then closed the nominations and made a motion to elect them by acclamation. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. AIRPORT ADVISORY BOARD - APPOINTMENTS A Motion was made by Commissioner Mikula and seconded by Commissioner Finster to re -appoint Lamar Marshall and Stan Heckrodt as members of the Airport Advisory Board. Commissioners Mikula, Finster, Smith and Belk and Judge Hartzog all voted in favor. ME RESOLUTION — EVELYN'S FISH MARKET 11 0 0 A Motion was made by Commissioner Smith and seconded by Commissioner Belk to adopt the following Resolution concerning Evelyn's Fish Market. Commissioner Smith, Belk, Finster and Mikula and Judge Hartzog all voted in favor,. Resolution Evelyn's Fish Market Whereas, Evelyn' Fish Market was first established in ;942by Arthur Ashmore; and Whereas, in ;945 Evelyn' Fish Market;vas bought by R E Key, who named the business after his daughter Evelyn; and Whereas, In ;947 it was bought by Leeland Boyd; and Whereas, Evelyn's was bought by Tommy Matulik in 195o; and Whereas, it was run by Tommy Matulik and the Matulik family until 1984, and has been run since that time by the Kabsek family, and Whereas, Evelyn' Fish Market has always played an important role in the history of the Seafood Industry in Calhoun County; and Whereas, it has been a source of bait and seafood for many a tourist and recreational fisherman; and Whereas, Evelyn's Fish Market holds a special place in the heart o f many Calhoun County Citizens. NOW THEREFORE, LET 1T BE RESOLVED that all citizens ofcalhoun County be encouraged togive recognition to this important historical and commercial edifice and that all due andjust consideration to the preservation ofthis business in one form or another begiven so that all citizens may know what special significance the seafood industry has to Calhoun County. Sighed and Sealed this the i5th day Calhoun County arnmivu A Pct. #1 Stanley Mikula; Commissioner Pct. #2 d � Helen Smit , Commissioner Pct. #3 enneth Finster, Commissioner Pct. #4 1996. .r. BIDS AND PROPOSALS - BOAT RAMP - OLIVIA HATERIUS PARR A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to authorize the County Auditor to advertise for bids for construction of a Boat Ramp at Olivia Haterius Park with bids to be opened April 8, 1996. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. LAW ENFORCEMENT LIABILITY INSURANCE The Court was informed by Hilb, Rogal and Hamilton that they have a bid for Law Enforcement Liability Insurance. A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to allow the County Auditor to take the necessary steps to continue the Law Enforcement Liability Insurance as long as the amount falls within the Budget. Judge Hartzog, Commissioners Mikula, Smith, Belk and Finster all voted in favor. JUSTICES OF THE PEACE - MONTHLY REPORTS Justices of the Peace, Precinct No. 2 and No. 3 presented their monthly reports for February, 1996 and after reading and verifying.same, a Motion was made by Commissioner Finster and seconded by Commissioner Mikula that said reports be approved. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $ 32,619.37 were presented by the County Auditor and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. THE COURT ADJOURNED. • 0 2M • io SPECIAL MARCH TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD MARCH 29, 1996 BE IT REMEMBERED, that on this the 29th day of March, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the minutes of February 16th and February 29th, 1996 be approved. Commissioners Smith, Mikula, Finster and Belk and Judge Hartzog all voted in favor. Howard G. Hartzog Helen J. Smith County Judge Commissioner, Pct. 3 Leroy Be Commissioner, Pct. 1 Stan ey Mieu a Comm Sion Pct. 2 K—enneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk 2n1 MEMORIAL MEDICAL CENTER -BOARD OF TRUSTEES MEMBERS A Motion was made by Commissioner Belk and seconded byy Commissioner Finster to expand the Board of Managers b one member and to appoint Gregory Falcon to that position. Commissioners Belk, Finster, Mikula, Smith and Judge Hartzog all voted in favor. ORDER APPOINTING JODY L. SANCHEZ ASSISTANT CO. AUDITOR Judge Hartzog asked that the following Order of the District Court Judges appointing Jody L. Sanchez as Assistant County Auditor be placed in the minutes. THE STATE OF TEXAS COUNTY OF CALHOUN MAR .18 199G • IN THE DISTRICT COURT�O CALHOUN COUNTY, TEXAS 24TH JUDICIAL DISTRICT 135TH JUDICIAL DISTRICT 267TH JUDICIAL DISTRICT ORDER APPOINTING JODY L. SANCHEZ ASSISTANT COUNTY AUDITOR FOR CALHOUN COUNTY We, Joseph P. Kelly, Judge of the 24th Judicial District of Texas; Steven Williams, Judge of the 135th Judicial District of Texas; and Whayland W. Kilgore, Judge of the 267th Judicial District of Texas, having jurisdiction in the County of Calhoun, Texas, which said County has a tax valuation of more than thirty-five million, according to the last estimated tax roll of said County, this day considering • the appointment of an Assistant Auditor of Accounts and Finances for said County beginning March 18, 1996, and until her successor shall have been appointed and qualified. We are hereby appointing Jody L. Sanchez to the office of Assistant County Auditor of Calhoun County beginning March 18, 1996. It is further ordered that this appointment shall be recorded in the minutes of the District Courts of Calhoun County, Texas: and the Clerk is directed to certify the same to the Commissioners's Court of Calhoun County for observance. i , �,/ Done in open Court on this day of , 1996. y, Ju ge 24y Judicial District f exas VOL. 'F L 'F.3 FILED PAGE- - '"ID6 s AT L.LQ O'CLOCK A• M MAR 181996 PAMENA MARTIN DISIRIQT CLERK, CALHOU14COUNTY. TEXAS 8YDEPUTY 202 135 h Judicial District of Texas i Whay W. go ', J e 267t Judicial District of Texas 0 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to enter into the following agreement with Golden Crescent Regional Planning Commission for service in connection with completion of 1996 Texas Community Development Program (TCDP) Grant. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. LETTER OF AGREEMENT BETWEEN CALHOUN COUNTY, TEXAS AND THE GOLDEN CRESCENT REGIONAL PLANNING COMMISSION THIS AGREEMENT ENTERED INTO by and between the County of Calhoun, Texas (hereinafter referred to as the "County"), acting herein by Judge Howard G art , hereunto duly authorized, and the Golden Crescent Regional Planning Commission (hereinafter called the "Commission"), acting herein by Patrick J. Kennedy, Executive Director. WHEREAS, the County desires to engage the Commission to render assistance and services in connection with completion of a 1996 Texas Community Development Program (TCDP) grant application. WHEREAS, the Commission will be responsible for providing technical assistance, conducting public hearings and completion of the 1996 TCDP application process. NOW THEREFORE, the parties do mutually agree as follows: omMnsation and Method of Payment. For services rendered by the Commission the County agrees to reimburse the Commission an amount not to exceed Five Hundred Dollars 6500.Om. Payment to the Commission shall be due upon submission of the 1996 TCDP application to the Texas Department of Housing and Community Affairs (TDHCA). 2. Time of Performance. The services of the Commission shall commence on and shall terminate upon completion and submission of said application no later than April 8, 1996. All of the services required and performed hereunder shall be completed in a manner -consistent with established guidelines. IN WITNESS, whereof, the Commission and the County have executed this agreement as of this oV day of AOX&q� , 1996. Calhoun Co my Golden Crescent Regional Planning _ _ Xe Commission County Judge Patrick J. Kennedy Executive Director _ 203 RESOLUTION AUTHORIZING SUBMISSION OF 1996 TCDP TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to adopt the following Resolution authorizing submission of A Texas Community Development Program application to the Texas Dept. of Housing and Community Affairs. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. RESOLUTION A RESOLUTION OF THE COMMISSIONERS COURT OF THE COUNTY OF CALHOUN, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE Wh MUNITY D VELOPMENT F rNn; AND AUTHORIZING THE COUNTY JUDGE TO ACT AS THE COUNTY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE COUNTY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM. WHEREAS, the Commissioners Court of the County of Calhoun desires to develop a viable urban community, including decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low/moderate income; and WHEREAS, certain conditions exist in the Crestview Area of the County, which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interests of the County of Calhoun to apply for funding under the 1996 Texas Community Development Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF THE COUNTY OF CALHOUN, TEXAS: That a Texas Community Development Program application for the Community Development Fund is hereby authorized to be filed on behalf of the County with the Texas Department of Housing and Community Affairs. 2. That the County's application be placed in competition for funding under the Community Development Fund, 3. That the application be for $250,000 00 of grant funds to carry out wastewater system imorovementc. 4. That the Commissioners Court directs and designates the County Judge as the County's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the County's participation in the Texas Community Development Program. 5. That it further be stated that the County of Calhoun is committing �gprpOOTOg� from its General Fund as a cash and/or in -kind contribution toward the construction of this wastewater system improvements project. Passed and approved this 29th day of March, 1996. How d G. rZ og, ty Judge otkt,� , �„ Calhoun County, Texas Marle e Pawl, County Clerk Calhoun County, Texas 0 0 204 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the Calhoun County Library's Annual Report. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. ANNUAL REPORT • FOR LOCAL FISCAL YEAR 1995 This completed report is due at the Texas State Library ninety (90) days after your 1995,1iseal year'ends. Al! data applies to your library's 1995 fiscal year. The local fiscal year covered by this report began 1-1-95 and ended 12-31-95 Library Name Calhoun County Public Library County CALHOUN COUNTY (As you wish it to appear in the directory) Mailing Address^201),b W. Mahan St Pnrt I avara 77979 street or p.o. box city zip code +zip extension Street Address same (if different from above) street city zip code +zip extension Phone 512 552-7323 area code number extension Telefax 512 552-5218 • area code number E-mail Address (administrative) Head Librarian KATHiF NiX1F first name last name Person completing forI i RRRARY D i RECTOR (if different than Head) first name last name position Board Chair BARBARA YARDLEY first name last name Mailing Address 308 E1 Camino Real Port Lavaca- 77979 street or p.o. box city zip code +zip extension Friends President RrPnda Wilson first name last name Mailing Address P,O, Box 370 Port Lavaca 77979- street or p.o. box city zip code +zip extension Outlets and Users • Number of branch libraries 3 Number of bookmobiles in use Number of other public service outlets (collections in nursing homes, jails, stations, etc.) Has the main library building(s) or any branch library been renovated, expanded, or new construction completed within the period covered by this report? X Yes No Page Page 1 205 Categories of Upenditures SALARIES AND WAGES Library Staff El Plant Operation, Security and Maintenance Sta@ EMPLOYEE BENEFITS Library Staff 2a Plant Operation, Security and Maintenance Staff 12b 1 7,050. Subtotal Wages and Benefits (Add la through 2b) COLLECTION Print Materials (exclude serial subscriptions &micrormus) 4 32,770. Serial Subscriptions (include all physical formats) 5 4,110. Microforms (except serial subscriptions) 6 Audiovisual Materials 7 Other Materials 8 Subtotal Collection (Add 4 through 8) MISCELLANEOUS Furniture and Equipment Other Operating Expenses Subtotal Miscellaneous Total Direct Operating Expenditures 10 111 1 56,983.64 (Add 10 + 11) (Add 3 + 9 + 12) Indirect Costs (Optional - attach documentation if claimed) Total Operating Expenditures (Add 13 +14) Capital Outlay (Do not inchide expenditures reported above) Page 2 3 $171, 0 12 13 265,672.98 14 15 265,672.98 Z • • • 206 :Local Financial Effort Of the amount shown in Collection Expenditures (Item 9), how much was hxpended from local funds only? 17_ $36, 880. 61 • Of the amount shown in Total Operating Expenditures (Item 15), how much was expended from: • Local funds only (include government sources)? (#15-#23a) 18 1451,20 Local government sources on1v7 ( #184270) 19 260P937.42 Note: See Instructions (page 6) for definitions of "focal funds" and "local government sources. " Library income By Source "Operating Income" is money received by the library for the current and recurrent costs of operation, including grants for special projects. "Capital Income" is money intended for major capital expenditures, construction, renovation, endowment fund deposits, or other extraordinary items. (Exclude interlibrary loan and system operation grants from both of these categories.) •City or Cities County or Counties School Districts Foundation & Corporate Grants Federal Library Services & Construction Act Funds Other Federal Funds OPERATING INCOME t• __ INI 11 CAPITAL INCOME 20b 21a 25R.g37.47 21b 7.5gA.73 22a 22b 23a 221.7823b 40(, On 24a 25a 24b 25b State Funds (do not include system grants) 26a 26b Other Local Sources (interest, fines, 27a 4, 5 0 , 78 27b 10.55 donations from individuals) TOTAL INCOME 28a $265, 672 , 98 284 $8, 009 , 28 If the library received funds from a city or county other than the one in which the library is located, list the appropriate cities or counties separately and indicate the total of the funds received from each city or county. Cities or Counties Funding the Library 0 Page 3 Amount Received 20'7 7T1c7T-1AN 1] Books and Serials (exclude microforms) Uncataloged Paperbacks Government Documents (if in separate collection and exclude micrororms)• , , , •� , Microforms (include government documents) Audio Materials Films Video Materials Machine -Readable Materials Other Library Materials TOTALS Number of subscriptions currently received (periodicals and newspapers in any format) LOCAL LIBRARY SERVICES Titles 32 99 33 246 34 5 35 481 36 99 37 0 38 71,009 Number of library circulation transactions Number of reference transactions received by your library Number of persons attending programs/presentations provided by the library Number of materials used in the library Number of library visits How long is your standard check-out period for books? _I -Yes No Does the library have a long-range plan? Volumes, Items, or Physical Units 103 335 36 873 103 0 90,680 40 89.560 41 4,125 42 43 5 . figh 44 fifi.G23 45 j 4 days ADULT EDUCATION Did your library offer any of the following adult education services? (Check all that apply) ABE - Adult Basic Education classes GED - General Education Development classes ESL - English as a Second Language classes Literacy tutoring or small groups ESL - English as a Second Language tutoring or small groups Family Literacy Workplace Literacy Page 4 • • CHILDREN'S SEtRVICES Number of circulations of juvenile materials 46 3q.724 (children's materials in all formats, excluding young adult materials) Number of persons (juvenile and adult) attending children's programs 41 3,623 provided by the library LIBRARY STAFFING AND SALARIES To eraure compersble dete, 4o hours per week his been set as the meesuro of Polldim employmad (FCE). Divide stair hours worked pa week by 40. Persons Holding Title of Librarian • with master's degree from program accredited by ALA • other persons holding title of librarian All other paid staff Total library paid staff How many hours did volunteers (including community service, Green Thumb, etc.) work in your library last year? What. was the Head Librarian's annual rate of salary? Number of Full -Time Fquivalents (FTVa) 48 0 49 1 50 10 ct 8 52 2,000+ 53 4 25,232. 00 How may hours per week is the Head Librarian currently employed in library duties? 54 40 ,hours per wcek RESOURCE SHARING Number of Requests Interlibrary loan requests (exclude informational requests) filled by other libraries for your library's users • Through a State -sponsored Interlibrary Loan Center 55 ?37 • Requests filled by any other method 56 56 Interlibrary loan requests provided to other libraries 57 JA Does your library participate in any reciprocal borrowing agreement? (Reciprocal borrowing Is an agreement between libraries that allows patrons from each library to borrow materials from the other library without payment of a nonresident use fee.) X Yes No If your library participates in a reciprocal borrowing arrangement, Please list the libraries with which you have an agreement. branch libraries • Pojr.T 'C nnor' Sea Drift) Point Comfort Number of reci rocal loans provided to patrons of other libraries 58 2,038 Port 'Connor-638; Point Comfort-1109; Sea Delft-Z9i. Page 5 209 Does your library chatge a nonresident fee or deposit to persons living outside the library's service area? Yes No If yes, Outside what areas (city, county, school district, etc.) does the fee apply? COUNTHow many fee -paying nonresident borrowers are registered? 3 How many materials were circulated.to fee -paying nonresident borrowers? n /a What is the annual cost of a nonresident card? $ s l �, on (if there is other than a flat annual charge, please attach a fee schedule) What was the total revenue from nonresident fees last year? $ $75 , 00 Does this revenue go to the library _ X the city, county, or school district other (where? Does your library circulate materials to persons living outside the library's tax -supporting service area without charging a fee or deposit? Yes X No If yes, To what areas or groups do you provide free service? How many nonresident borrowers are registered without charge? n /a How many materials were circulated to nonresident borrowers without charge? 11/a LIBRARY HOURS Total number of hours during the year that the library was open. 59 4, 384 hours The purpose of this question is to find out how many overlapping hours of library service were available to your patrons during your last fiscal year. This total should be reduced for any hours that any of the facilities were closed to the public (e g., holidays, weather emergencies, staff development days, construction, repairs, etc.). Report every hour that any facility was open to the public during all of your last fiscal year. . Count main library, branches, and bookmobiles in the following way. if, for all 52 weeks, the main library was open 50 hours a week and the two branches were open 42 hours a week (regardless of whether or not all are open at the same or different times), the total should be reported as 6,969 hours (50 + 42 + 42 a 134 X 52 weeks - 6,968). Page 6 • • 21� SCHEDULE OF HOURS OF THE MAIN LIBRARY OR LIBRARY SYSTEM HEADQUARTERS (if the library closes for the lunch hour, be sure to reflect this in the schedule) REGULAR SCHEDULE SUMMER Dave bleak ireeme a ltesulu) • Sunday Cloeed Sunday same Monday Closed Monday Tuesday 10:00 a m — 8:00 p.m. Tuesday Wednesday 10:00 a.m. — 6:00 .m. Wednesday Thursday 10:00 a.m. — 8:00 P.M. Thursday Friday 10.00.e m — 6:00 p.m. Friday Saturday 9:00 a.m. — 1100 p.m. Saturday WEEKLY TOTAL 40 WEEKLY TOTAL ADMINISTRATIVE USE ONLY ADMINISTRATIVE USE ONLY DO NOT WRITE HERE DO NOT WRrrE HERE LIBRARY USE CHARGES AND FEES • l for Administering the Library Systems Act requires a public library to "provide Rule 1,72 of the Rules g library services without charge or deposit to all persons residing in the library's tax supporting political subdivision." ¢ 1.72 Public Library Service (b) The following charges are permitted at the discretion of the library's governing authority: reserving library materials; use of meeting rooms; replacement of lost borrower cards; fines for overdue, lost, or damaged materials in accordance with local library policies; postage; in-depth reference services on a contractual basis; photocopying; telefacsimile services; library parking; service to nonresidents; sale of publications; rental and deposits on equipment; and charges f4 the use of materials and machine-readable databases not owned by the library, major resource center, or regional library system for which the vendor or supplier has charged a borrowing fee. Please describe charges assessed to residents for any library services NOT list de _ in Rule 1 72 above. Also, please identify the fee structure. Use an additional page if necessary. ° Deposit eards Does your library charge deposits or use fees to any of the groups below that reside within the library's service area? (Check any applicable groups): New Residents X _ Temporary Residents College Students Military It the answer is yes to any of the four choices, please submit a copy of the policy authorizing this charge if the policy is not already on file with the State Library. Page 7 211 BRANCH ANDIOR BOOKMOBILE INFORMATION This sheet may be duplicated for additional brances or bookmobiles. A library may submit its own published list of branch hours and locatiorls, if such a list is available; population estimates listed Below should be provided. X Branch Bookmobile Library Name Seadrift Branch Library Mailing Address P.O. Box 567 Seadrift 77983 street or p.o. box city zip code +zip extension Street Address (if different from above) street city zip code +zip extension R Phone 512 785-4241 area code number extension Telefax None area code number Name of Librarian Barbara Pendergrass first name last hame As part of a national program to collect data about prblic libraries, the U.S. Department of Education would like your best estintate of the size of the population sen ed by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) a, Less than 1,000 b. X 1,000 - 2,499 C. 2,500 - 4,999 d. 5.000 - 9,999 e, 10,000 - 24,999 REGULAR SCHEDULE Sunday Closed Monday 1.00 p.m. - 7:00 p.m. Tuesday 10.00 a to - 2 :00 p . m. Wednesday 1.00 p.m. - 7:00 p.m. Thursday Closed Friday Closed Saturday 10.00 a.m. - 2:00 P.M. WEEKLY TOTAL 20 ADMINISTRATIVE USE ONLY DO NOT WRITE HERE f. B• 25,000 - 49,000 50,000 - 99.000 100,000 - 249,000 230,000 - 499,000 g• 500,000 or more SUMMER (leave blank if manic as Regular) Sunday i Closed Monday 1.00 p.m. - 7:00 p.m.t Tuesday 9.00 a.m. - 300 p.m. Wednesday 1200 P.M. - 7:00 p.m. Thursday 9.00 a.m. - 3:00 p.m. Friday Closed Saturday 9.00 a.m. - 3.00 P.m. WEEKLY TOTAL 30 Page 9 ADMINISTRATIVE USE ONLY DO NOT W RITE HERE • • 212 • • BRANCH AND/OR BOOKMOBILE INFORMATION This sheet may be duplicated for additional branccs or bookmobiles. A library may submit its own published list of branch hours and locations, if such a fist is available; population estimates listed below should be provided. X Branch Bookmobile Library Name Point Comfort Branch Library Mailing Address P.O. Box 382 Point Comfort 77978 street or P.O. box city zip code +zip extension Street Address cif zip code +zip extension (if different from above) street y Phone 512 987-2954 area code number extension TnleFav None area code number Grace Bradley Name of Librarian last hame first name As part of a national pr•ogrant to collect data about public libraries, the U.S. Department of Education »could like your best estimate of the size of the population serned by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) Less than 1.000 1,000.2,499 2.500 - 4,999 5.000 - 9,999 10,000 - 24,999 REGULAR SCHEDULE Sunday closed Monday Closed Tuesday 2:00 p.m. - 7:00 p.m. Wednesday 1:00 p.m. - 5:00 p.m. Thursday 10.00 a.m. - 2:00 p.m. Friday 1:00 p.m. - 5:00 P.m - Saturday 9:00 a.m. —12:00 noon WEEKLY TOTAL 20 TIVE USE ONLY DO NOT WRITE I IERE 25,000 - 49,000 50,000 - 99,000 ]00,00o - 249,000 250,000 - 499,000 500,000 or more SUMMER (leave blank if same as Regular) Sunday Closed Monday 10.00 a.m. - 5.00 p.m. _— Tuesday 10.00 a.m. - 1:30 p.m.;2:00 p.m.-7:0 Wednesday10.00 a.m. - 5:00 P.M. Thursday 10.00 a.m. - 2.30 p:m. Friday Closed Saturday 9:00 a.m. -12:00 noon WEEKLY TOTAL 30 Page a TIVE USE ONLY DO NOT WRITE IIERE 213 BRANCH AND/OR BOOKMOBILE INFORMATION This sheet may be duplicated for additional brances or bookinobiles. A library may submit its own published list of branch hours and locations, if such a list is available; population estimates listed below should be provided. X Branch Bookmobile Library Name Port O'Connor Branch Library Mailing Address P.O. Box 424 Port O'Connor 77982 street or p.o. box city zip code +zip extension Street Address _ (if diRerent from above } street city zip code +zip extension Phone 512 983-4365 area code number extension TelefRx None area code number Name of Librarian_ Shirley cordon first name last name As part of a irational program to collect Bala about public libraries, the U.S. Department of Education would like your best estimate of the size of the populatioll served by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) a. Less than 1,000 b. X 1,000 - 2,499 c. 2,500 - 4,999 d• 5,000 - 9,999 e. 10.000 - 24,999 REGULAR SCHEDULE Sunday Closed Monday 2:00 p.m. — 6.00 p m Tuesday 9:00 a.m. — 1:00 p.m. Wednesday 2:00 p.m. — 6:00 p.m. Thursday Closed Friday Closed Saturday 9:00 a.m. - 1:00 P.M. WEEKLY TOTAL 20 ADMINISTRATIVE USE ONLY DO NOT WRITE HERE Page 8 f. 25,000 - 49,000 g. 50,000 - 99,000 h. 100,000 - 249,000 i. 250,000 - 499,000 g• 500,000 or more SUMMER (leave blank if sane as Regular) • • Sunday Closed Monday 9:00 a.m. —1.00 R,ma;2.00 o.m.-6:00+ Tuesday 9:00 a.m. —1:00 p.m,:2:00 p.m.=6:00 Wednesday 1:00 p.m. —6:00 p.m. Thursday 9:00 a.m. —2:00 p.m. Friday Closed Saturday 9:00 a.m. —1:00 p.m. WEEKLY TOTAL 30 ADMINISTRATIVE USE ONLY DO NOT WRITE HERE C] 214 • • • TEXAS LIBRARY SYSTEM MEMBERSHIP AUTHORIZATION FOR APPLICATION FORM Authorization to Apply for New or Continuing System Membership LIBRARY NAME: CALHOUN COUNTY PUBLIC CITY PORT 1 AVA .A LIBRARY This Authorization for application should be completed only for the following reasons: • Your library is applying for new membership in the Texas Library System • Your library wishes to continue its membership in the Texas Library System for the upcoming state fiscal year (SFY1997) All signatures are necessary. Current members of the Texas Library System MUST obtain all necessary signatures if they wish to continue their System membership during SFY1997. Signatures of city secretaries, county clerks, and so forth are not valid substitutions for the signatures of mayors, city managers, or county judges. IF you are unable to obtain all necessary signatures before this form is due at the State Library, THEN send the State Library all other pages except this form and indicate approximately when this Authorization for Application Form will be forthcoming. After obtaining the required signatures, mail this page to the Texas State Library at your earliest convenience. By sigeting this form, the applying library is certifying that the information presented in its Annual Report for Local Fiscal Year 1995 is complete mid accurate. '.,,f /�) A . // AUTHORIZATION a ,SIGNATURE or%ytir, City Manager, or County Judge, or School Superintendent (Circle applicable one) #. &L/l - SIGNAPRE of Head Librarian/Director GNATURE of Library Board Chair COUNTY JUDGE, HOWARD G. HARTZOG Typewritten or printed name DIRECTOR, CYNTHIA u. BEARD Typewritten or printed name Page 9 JOHN DELACRUZ (elected for 1996) Typewritten or printed name 215 DEADLINE FOR SIJBMISSION OF THIS REPORT This report is due ninety (90) days following the close of your local fiscal year. • One completed form should be returned to the Library Development Division, Texas • State Library, Box 12927, Austin. Texas 78711. • Second completed form should b4 sent to the System Coordinator in your area. • Third completed form is for your library's files. QUESTIONS If you have any questions about this survey, please write or call your System Coordinator or contact Bell Clarke at the following address: Ms. Bell Clarke. Library Development Division 'texas State Library )$ox 12927 Austin, Texas 78711 (512)463-5466 Page !0 • is 216 is CALHOUN COUNTY LIBRARY - POLICY CONCERNING OWNERSHIP OF ALL MATERIALS HOUSED IN THE CALHOUN COUNTY LIBRARY A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that the Court approve the recommendation of the Library Board on Policy concerning ownership of all materials that are housed in the Calhoun County Library. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. DONATION AND LIBRARY OWNERSHIP POLICY APPROVED BY THE BOARD 1/92 AND 3/7/96 POLICY ON BOOK AND NON -BOOK DONATIONS The supplementing of library collections by the adding of "gift books", new or used, donated by concerned citizens is a task requiring wise judgement. Along with some excellent materials, the library receives many unacceptable items. particular pitfalls to be avoided are: Old books, where subject matter is out-of-date. Used textbooks, often underlined. Books that do not meet selection criteria. Best sellers of former days. Books printed on poor paper. Useful books that may turn up are: • Out -of -print books. Good copies of sound, standard titles. Good replacement copies of popular works with long range appeal. Special items that add depth to the collection. Gift materials are not totally "free". Staff time is required for: Sorting, selecting those items to keep. Cataloging and processing acceptable items. Nevertheless, the acceptance of gifts is important to the community. The Board, Friends of the Library, and other interested groups can render a valuable service by encouraging worthwhile gifts. They can also encourage monetary donations for materials (see "Memorial and Gifts"). It will be the policy of the Calhoun County Public Library to maintain the following criteria for acceptance of donated books, magazines, records, and other materials: 1. The library reserves the right to add gifts or not, to its permanent collections. • 2. Those items that are not selected for addition to library collections may be disposed of, as the library sees fit (e.g. Friends' "Old Book Sale", area libraries operating with poor budgets.) 3, Selection/rejection of materials will be based upon the criteria listed in the library's book/non-book materials selection policy and 21.7 pg•2 those criteria mentioned at the beginning of this policy statement. 4. Acceptance of materials will not impose conditions on their use, location, or rebinding. Request for "special handling" will be considered, but it must be understood that isolating a collection impairs its usefulness as a working part of the library's total stock. 5. Recognition of donations will be handled as follows, unless anonymity is desired by the donor: Letters of thanks to each donor. 6. Appraisal of donations, for tax purposes, will be the responsibility of the donor. 7. All materials which are stored in the Library will become library property, excepting specific displayed materials that are already covered in the "Exhibits" section of this policies manual. Board approved 1/92 and 3/7/96 (#7) 0 • 21.8 CALHOUN COUNTY LIBRARY - CHANGES TO LIBRARY POLICIES REGARDING CHARGE FOR LIBRARY OVERDUES AND LOST MATERIALS A Motion was made by Commissioner Finster and seconded by Commissioner Smith accept the recommendation of the Library Board regarding changes to Library Policies regarding charge for library overdues and lost materials. • Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. poliover 5 CHARGES FOR LIBRARY OVERDUES AND LOST MATERIALS POLICY OVERDUES 1.Fines are ten (10) cents per day per book with a $5.00 maximum per book. • 2.There is no "Fine Free Day" at the Main Library. 3.Fines for video tapes are 1I,o0 be rw} .ter sS p LOST MATERIALS 1.A fee of $5.00 for paperback novels and $10.00 for all other materials for processing the lost material is added to the cost of the lost item. Example: Cost of lost book is: $29.95 Cost of processing: 10.00 Cost to Patron is: $39.95 • 2.The cost of lost materials is determined by the price listed on the shelf -list card or the listing in Books in Print. 3.The costs of Interlibrary Loan materials, that are lost, are determined by the lending library. All additional costs to this Library, such as postage and telephone calls, should be added to the borrower's account. 219 A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to accept the recommendation of the Library Board to change the rules of the Library Meeting Room facilities. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. meetroom 3-18-96 RULES AND REGULATIONS PERTAINING TO USE OF LIBRARY MEETING ROOM FACILITIES 1-The Calhoun County Library, Library Board and Commissioners, Court shall have exclusive right to the use of the library meeting room (facilities). 2.When properly scheduled, secondary use may be allotted for meetings of governmental agencies and Friends of the Library, pursuant to these rules and regulations. To encourage philanthropic contributions to the library, any person or group who has provided a meaningful and substantial financial contribution to construction and development of the library, shall be designated Admirals, Commodores and Captains, and shall be granted use of said facilities consistent with these rules and regulations. 3.Public use may likewise be granted for special • affairs sponsored by the Chambers of Commerce, charitable organizations, responsible civic clubs and individuals, when approved by the Library Director. In the absence of the Library Director, approval may be granted by the Chairperson of the Library Board and in their absence, approval may be granted by the County Judge. 4.Users of the facilities exempt from any deposit fee are those in paragraphs 1 and 2 above. All other users shall pay a fee of $25.00 per day. 5.No county grounds or facilities shall be used for any unlawful purpose, or for any commercial profit -making enterprise. No group or activity shall cause a disturbance of the peace, or result in damage to the building, furniture, floors, or the adjacent grounds. The Library Director, Chairperson of the Library Board, or the County Judge shall have exclusive right to deny access to those persons or groups who would tend to create a disturbance. However, there shall be no discrimination against any legal minority, whether race, religion, national origin or otherwise. 6.No alcoholic or malt beverages shall be permitted on the premises. • 7.Any sponsoring organization using the facilities shall execute a release and indemnify the County from any damage to property or injury to any person arising out.of the use of the facilities. 8.Failure by the responsible party to pay for all damages occasioned by them in their use of the facilities may bar them from all future use of the facilities. 22© • meetroom pg.2 9.Any organization, company or individual who willfully destroys or defaces the property in any way will be barred from use of the facilities by order of the Calhoun County Commissioners' Court. 10.Each sponsoring organization must provide its own supplies (refreshments, utensils, cups, projectors, P.A. system, etc.). The meeting room has 50 chairs, 4 tables, a lectern, Tv, and VCR. The room capacity is 50 people. ll.For public use of any facility pursuant to paragraph No.3 above, application for use must be made by an adult person in written form, 10 days prior to required use, with the Library Director's office, 10:00 A.M. to 6:00 P.M., Tuesday thrugh Friday; forms (marked Exhibit A) will be provided by the Library Director. Arrangements for emergency meetings may be made by calling the Library Director at (512)552-7250, at the same hours as shown above. Such person, at the time of making the reservations, shall be responsible in assuring that these rules and regulations are complied with by those persons using the facilities. Facilities will not be used for more than 4 hours per day, unless specifically requested and approved by the Library • Director. Opening times and lockup times should include allowances for setup and cleanup. 12.Any changes from the normal seating setup will be the responsibility of the organization. The user shall be responsible for arranging tables and chairs. 13.The County shall provide the necessary forms for application for use of the facilities and all applications shall be made to the Library Director, 14.The Library.Director shall schedule all meetings, giving preference to applications as provided by these rules and regulations. The Library Director shall post the schedule of meetings in a conspicuous and public area outside her office. All meetings shall be limited to four (4) hours and facilities shall be closed no later than library hours which are 6:00 P.M. on Tuesdays and Thursdays, 6:00 P.M. on Wednesdays and Fridays, and 1:00 P.M. on Saturdays. The Library is closed on Sunday and Monday. Any variance to these rules shall be subject to Library Board approval. 15.The Library Director shall receive all deposits which she shall deliver to the County Treasurer on or before the • 5th day of each month. 16.The Library Director shall be responsible for the keys to the building for other than official use. 221 • meetroom pg.3 17.The Library Director shall file an annual report no later than July 1st indicating names of organizations which used the building and the amount of rent collected. 18.A copy of the rules and regulations shall be provided to each user along with an application form. The user shall read the rules and regulations and shall comply with these rules and regulations. 19.Any organization, company or individual who fails to abide by any of the rules and regulations shall forfeit the right of future use of any of the facilities and shal e subject to liability as described by these rules an regulations or as otherwise provided by�iaw. is ATTEST: ),L), Marlene Paul, County CUrk 222 roomapli 3-18-96 "EXHIBIT All APPLICATION FOR BUILDING USE CALHOUN COUNTY LIBRARY MEETING ROOM FACILITIES (Public Use) ORGANIZATION DATE REPRESENTATIVE ADDRESS PHONE DATE REQUESTED OPEN A.M. OR P.M. (Include setup & cleanup time) CLOSE A.M. OR P.M. TYPE OF ACTIVITY (EDUCATIONAL MEETING, BANQUET, ETC.) • Unless other arrangements are made with the Library Director, you are responsible for setting up, cleanup, etc., The fee will be $25.00 per day. AMOUNT PAID I have received a copy of the rules & regulations concerning these facilities, and agree to abide by them. I also agree to release and indemnify the County from any damage to property, or injury to`any person arising out of the use of the facilities. Signature of Applicant • 223 BIDS AND PROPOSALS -PICK-UP TRUCK -MEMORIAL MEDICAL CENTER A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to authorize the County Auditor to advertise for bids for a pick-up truck for Memorial Medical Center with bids to be opened April 30, 1996 at 10:00 A.M. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER-HEWLETT PACKARD CARDIAC MONITOR A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to declare the Hewlett Packard Cardiac monitors as a single source item and authorize Memorial Medical Center to purchase two Hewlett Packard Cardiac Monitors as recommended by the hospital finance committee and the Board of Trustees. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. SCRAP METALS AND OTHER ITEMS AS SALVAGE A Motion was made by Commissioner Finster and seconded by Commissioner Belk that scrap metal in Pct. 4 and Pct 1, and items from the County Extension Bldg.(sink and cabinet combination, bathroom lavatory and bathroom mirror). Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. GENERAL DISCUSSION - WATER SUPPLY Elaine Giessel and Marilyn Giessel appeared before the Court to discuss the diversion of water and asked it be placed on the April 8th agenda. No action could be taken by the Court other than put it on the agenda. DISTRICT CLERK MONTHLY REPORT The District Clerk presented her monthly report for February,l 1996 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said report be approved. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $301,251.10 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Finster that said claims be approved for ppayymment. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $934,255.45 for the hospital were presented by the County Treasurer, and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. • • C7 224 =Umw6x 19 nmmP n1D - JNLL�BDGI(L!C CKDIa aG'1 L - AILDIUMX QDmDTCA - RTDD DDl�WV0MTf1 :fflK_AU.; - TTQTDTI+T AMM^DUV0 A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that the following Budget Amendments be a roved. Commissioners Mikula, Smith, Belk and Finster all voted in favor. • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A'II (Department vlaking t is request) Date: 3 a,r ,L. I request an amendment to the —— budget for the year following line items in my department: Amendment GL Account---Aeoount ;!ame Amount Reason ---------------------------------------- -----=------------- OIL Lio_ �/Sl 1Jn�µre /�IeDieAG �N � - Net change in total budget for this department is: Other remarks/justification: _ � 2 9 n I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: nn • Date Of Commissioners' Court approval: Date posted to General Ledger account(s): 226 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioner ' our From: 6�� (Department makincl this request) Dater i f9 I request an amendment to the budget for the year following line items in my department: GL Account #_ 07-- 1/ D / ___Account Name Net change in total budget for this department is: Other remarks/justification: Amendment _Amount Reason -- 1==MR 2 919% t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L' 226 HDDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: • (Department making this request) Date: � - /_ C/ Ca I request an amendment to the I q U budget for the year following line items in my department. GL Account Nao r1 ---Account Name K------------- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount -------Reason 2g J I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 22'7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 3 I-,i k I request an amendment to the `Gtq� budget for the ea following line items in my department: GL Account # Account Name Amendment Amount ------------- -�-j----------------------------- A Reason �-Q.i-t• � /1 fed � - - Net change in total budget PROVED for this department is: ,$ Other remarks/justification: MAR Z 9 1996 Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • • 228 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court .y From: �aL n�IJ� — SP &A. U (DD�e�paarrtt-m�Gent making this re uest) Date: ' i ' 6 I request an amendment to the 10 budget for the year following line items in my department: Amendment GL Account $- Account Name Amount Reason ----- ------------------ ------------- 01 -y 50- � 5�-1 i�Q d jY Net change in total budget A PROVED for this department is: $_ p__ Other remarks/justification: MAR 1 9 �996 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 229 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: V.�*Jln I A (Department making this request) Date: 3 —I S -qL I request an amendment to the lgg6 budget for the year following line items in my department: Amendment GL Account -#- --- Account ---- Name Amount --------------- 01-a5oti-��1 ----Reason 0 0 Net change in total budget --- EP for this department is: �$ .� � Other remarks/justification: I understand that my budget cannot be amended a Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 230 • 0 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Date: I request an amendment to the NH 6 budget for the year following line items in my department: GL Account /{ Account Name Amendment ---Amount -------- ---- 0l b 3Jrj ►o �1010 IAkM- C, �,? > Net change in total budget for this department is: Other remarks/justification: i understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): -------Reason 231 eoaarr XXXXDXBNT R] ERT Tog Calhoun County Commissioners Court (Department making this request) Date: �(V\ I request an amendment to the ` W budget for the year following line items in icy 8apartmentg umeaament OL Accountr �r t mass--- r-rrrrr.-.. r-raccoun---amount---- Not change in total budget for this aepartasnt iSi Other remarks/justification; i understand that my budget cannot be and as Co=isstonersI Court approval is obtained. Signature of Of heads Date of Conxiissionorsl Court approvals Date posted to General Ledger account (s)s PUBLIC SEARING FOR BUDGET AMENDMENTS Reason A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that a Public Hearing be held on April 30, 1996 at 10:00 A.M. for amendment of line items. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. THE COURT ADJOURNED. 232 1 • • SPECIAL APRIL TERM HELD APRIL 1, 1996 THE STATE OF TEXAS § S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 1st day of April, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Based on an offer made by Michael Shaunessy at the direction of County Judge Howard Hartzog and Commissioner Stanley Mikula and the acceptance, with modification by the Bauer parties, A Motion was made by Judge Hartzog and seconded by Commissioner Mikula that: Calhoun County Commissioners' Court will reduce the amount of Tax Anticipation Notes to be sold to fund the capital projects at issue in the July 19th, 1995 order from 8.5 million dollars to an amount not exceed 4.25 million dollars; Calhoun County will reduce the expenditures called for in the September, 1995 County budget by $325,000, with the specific cuts to be determined by the members of the Commissioners' Court; The construction of a new county jail will not be funded through the 1996 Tax Anticipation Notes and planning for that project will include preparation of a feasibility study and public hearings; and that construction of the new county jail will be done through bonds or certificates of obligation; • The Bauer Parties will dismiss their appeal and release all claims regarding the legality and constitutionality of the Tax Anticipation Notes. The County will allow the Bauer Parties to withdraw their bond. Each party will be released as to all claims the others have against them related to the notes. Judge Hartzog be authorized to sign settlement documents on behalf of Calhoun County, Judge Hartzog, Commissioners Mikula, Belk, Finster and Smith all voted in favor. THE COURT ADJOURNED. 1233 REGULAR APRIL TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD APRIL 8, 1996 BE IT REMEMBERED, that on this the 8th day of April, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l (ABSENT) Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Smith and seconded by Commissioner Belk that the minutes of March llth and March 15, 1996 be approved. Commissioners Smith, Belk, Finster and Judge Hartzog all voted in favor. nowdra G. Hartzog County Judge Leroy 1jelk Commissioner, Pct. 1 S�aTey MxKula Commissioner, Pct. 2 BIDS AND PROPOSALS - FUEL BIDS He en J. mit Commissioner, Pct. 3 Kennet W. Finster Commissioner, Pct. 4 Mar ene Pau County Clerk The following bids was the only one received for fuel for the period of April 16( 1996 through May 15, 1996, and after reviewing said bid a Motion was made by Commissioner Smith and seconded by Commissioner Belk that the bid of Diebel Oil Co. be accepted. Commissioners Smith, Belk, Finster and Judge Hartzog all voted in favor. • • is 234 • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) THE CONTRACT PERIOD WILL BE FOR A 1996 AND ENDING MAY 15, 1996. NO CONTRACT PERIOD. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. $ X 3800 $ X 4500 = $ U.O $W X 2 500 = $ � f TOTAL BID PRICE $ ONE MONTH PERIOD ONLY BEGINNING APRIL 16, PRICE CHANGES WILL BE ALLOWED DURING THE WARER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING TMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: j PER-& LJfL (, cb 1".; ( . ADDRESS:—Pb er , %/ CITY, STATE, ZIP ?sae-r 1AyAe X 77,929 PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE • 235 BIDS AND PROPOSALS - OLIVIA HATERIUS PARK BOAT RAMP The following bid was the only bid received for the Construction of the boat ramp at Olivia Haterius Park. It was decided to table this until Friday. DOCUMENT NO.00300 PROPOSAL LESTER CONTRACTING, INC. (Legal Firm Name) , hereinafter called BIDDER is submitting this Proposal for Furnishing and Performing the Work specified herein as the Construction of the KELLER BAY BOAT RAMP FACILITY-TPWD PROJECT #103D(A)95-13-372-029 at the Olivia Haterius Park, Olivia, Calhoun County, Texas. This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called OWNER Terms used in this PROPOSAL are defined in the General Conditions or Document No. 00120 - Instructions to Bidders and shall have the meanings indicated in the General Conditions or Instructions. 2. BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to furnish and perform all Work as specified or indicated in the Contract Documents for the Bid Price and within the Bid Times • indicated in this BID and in accordance with the other terms and conditions of the Contract Documents. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This BID will remain subject to acceptance for Sixty (60) Calendar Days after the Bid Opening. BIDDER shall sign and deliver the required number of counterparts of the Agreement, including all required documents indicated by the Bidding Requirements, within Fifteen (15) Calendar Days after the date of OWNER's Notice of Award. 4. In submitting this BID, BIDDER represents, as more fully set forth in the Agreement, that: a. BIDDER has examined and carefully studied the Bidding Documents and the following Addenda, receipt of all which is hereby acknowledged: (List Addenda by Addendum Number and Date): Addendum No.: None Date Received: b. BIDDER has visited the site and is familiar and satisfied with the general, local and • site conditions that may affect cost, progress, and furnishing and perforating the Work. 00300-1 7236 •. C. BIDDER is familiar and satisfied with all federal, state and local Laws and Regulations that may affect cost, progress, and furnishing and performing the Work d. BIDDER is aware of the general nature of work, if any, to be performed by OWNER (or others) at the site in relation to the Work for which this BID is submitted. e. BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. f. BIDDER has given ENGR iEER written notice of all conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing and performing the Work for which this BID is submitted. g. This BID is GENT UM and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation. BIDDER • has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham BID. BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER. 5. BIDDER agrees to complete the Work in accordance with the Contract Documents. a. BIDDER acknowledges that the amounts are to be shown in both words and figures, and in case of discrepancy, the amount in words shall govern. b. BIDDER acknowledges that the quantities are not guaranteed and final payment will be based on the actual quantities determined as provided in the Contract Documents. C. BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any of the quantities may be deleted, reduced, or increased based upon the respective Unit Prices. d. BIDDER acknowledges that the Unit Prices have been computed in accordance with paragraph 11.9.2 of the General Conditions. 237 e. BIDDER agrees to furnish all necessary labor, superintendence, plant, machinery, equipment, tools, materials, insurance, services and all other requirements deemed necessary to complete the Work indicated below for the amounts set out below. • ITEM DESCRIPTION OF ITEM WITH Imp NO. PRICE WRITTEN IN WORDS PRICE EXTENSION I. Construction & preparation of Disposal Site at location shown & as detailed on Drawings, including (but not limited to) provisions for drainage around dike perimeter when constructed. Complete & In Place for a Lump Price of... One Thousand, Fifty Dollars and Cents. S 1,050.00 2. Removal of approximately Five Hundred Cubic Yards (500 CY) of Dredge Material from existing Bay by Dragline to create new Access Channel, including (but not limited to) off-loading, hauling, dumping & leveling of spoil within site. [FINAL PAYNIENT SHALL BE BASED ONLY ON ACTUAL QUANTITY OF MATERIAL EXCAVATED FROM WITH] [N1 TEMPLATE AS CALCULATED BY ENGINEER FROM AFTER -DREDGE CROSS -SECTIONS.] Complete for a Unit Price of... Fifty Nine Dollars and Cents Per Cubic Yard of Material Dredged. S 59.00 S 29,500 00300-3 i 238 • ITEM DESCRIPTION OF ITEM WITH UNIT NO. PRICE WRITTEN IN WORDS PRICE EXTENSION Construction of Two (2) Six -Inch (6") Thick Cast -On -Site Concrete Boat Ramp Sections of approximately Thirty -Five Square Yards (35 SY) each in size & as detailed on Drawings, including (but not limited to) Formwork, Reinforcement, Slab Connections, Concrete, any required Pre -Installation Excavation/Grading/Hauling, Granular Fill & Placement. Complete & In Place for a Lump Sum Price of... Eight Thousand, Seven Hundred Dollars and Cents. $ 8,700.00 • 4. Construction of One (1) Six -Inch (6") Thick Cast -In -Place Concrete Boat Ramp Approach of approximately Fifty -Five Square Yards (55 SY) in size & as detailed on Drawings, including (but not limited to) any required Pre -Installation Excavation/Grading/Hauling, Sand Base, Formwork, Reinforcement, Slab Connections, & Concrete. Complete & In Place for a Lump Sum Price of... Three Thousand, Two Hundred Eighty Dollars and 00300-4 Cents. $ 3,280.00 239 ITEM DESCRIPTION OF ITEM WITH UNIT • NO. PRICE WRITTEN IN WORDS PRICE EXTENSION 5. Construction of approximately Forty Linear Feet (40 LF) of Six -Foot (6) Wide Walkway as detailed & as specified on Drawings, including (but not limited to) Material for Decking, Joists, Beams, Braces & Spacers, Timber for Piles, & Hardware for Connections (Bolts, Nuts, Washers, Screws, Nails, Plates, Clip Angles, etc.). Complete & In Place for a Unit Price of... Two Hundred Ninety Dollars and No Cents Per Linear Feet of Walkway Constructed. 6. Construction of approximately One Hundred Sixty -Four Linear Feet (164 LF) of Breakwater as detailed & as specified on Drawings, including (but not limited to) Material for Breakwater Panels, Material for Walers, Timber for Piles, & Hardware for Connections (Bolts, Nuts, Washers, Screws, Nails, Plates, etc.). Complete & In Place for a Unit Price of... Three Hundred Four Dollars and Per Linear Feet of Breakwater Constructed. 00300-5 Cents $ 290.00 $ 11,600.00 $ 304.00 $ 49,856.00 u • Z40 • ITEM DESCRIPTION OF ITEM WITH UNIT NO. PRICE WRITTEN IN WORDS PRICE EXTENSION 7. Furnish, Erect & Mount One (1) Temporary Project Acknowledgement Sign, One (1) Permanent Project Acknowledgement Sign & One (1) Permanent "Safe Boating" Sign as shown & as outlined in Specifications, including (but not limited to) Material for Signs, Text Layout, Painting, Finishing, Mounting Hardware. Complete & In Place for a Lump Sum Price of... One 'Thousand Nine Hundred Dollars and Cents. $ 1,900.00 TOTAL BASE BID COST to complete the Construction of the KILLER BAY BOAT RAMP FACILITY - TPWD PROJECT NO. F103D(A)95-13-372-029 at the Olivia Haterius Park, Olivia, Calhoun County, Texas, being Items 1 through 7 above is: One Hundred Five Thousand, Eight Hundred Eighty Six DOLLARS AND CENTS. $ 105,886.00 TOTAL CALENDAR DAYS to complete Items No. I through 7 above: 12 ) + + + + + + + + + + + + + + + + + + + +.. + + + + + + + + + + + + + + + + + + OWNER's OPTIONS: Should OWNER elect to accept any or all of the following Options IN ADDITION TO THE BASE BID ITEMS DESCRIBED ABOVE, BIDDER agrees to furnish all necessary labor, superintendence, plant, �machinery, equipment, tools, materials, insurance, services and all other requirements deemed necessary to omplete each accepted Option for the price stated. 00300-6 241 OPTION DESCRIPTION OF ITEM WITH UNIT • NO. PRICE WRITTEN IN WORDS PRICE EXTENSION A. Removal & Disposal of Existing Concrete Ramp to accomodate the construction of the New Concrete Boat Ramp. Complete for a Lump Sum Price of... One Thousand, Two Hundred Thirty Six Dollars and Cents. $ 1,236.00 TOTAL CALENDAR DAYS to complete this item: 4 B. Relocation of the Existing Sign at Existing Ramp to accomodate the construction of the New Concrete Boat Ramp. Complete for a Lump Sum Price of... Three Hundred • Dollars and No Cents. $ 300.00 TOTAL CALENDAR DAYS to complete this item: 2 C. Constriction of approximately Eight Hundred Ninety Square Yards (890 SY) of Gravel Parking Area at location shown & as detailed on Drawings, including (but not limited to) Sub - Base work, Dumping, Spreading, Shaping, Compacting, etc. Complete & In -Place for a Unit Price of... Sixteen Dollars and Twenty Five Cents Per Square Yard of Parking Area Constructed. $ 16.25 $ 14,462.50 • TOTAL CALENDAR DAYS to complete this item: 8 00300-7 242 Should OWNER elect to accept the following Option IN PLACE OF BASE BID ITEM NO. 1, BIDDER agrees to furnish all necessary labor, superintendence, plant, machinery, equipment, tools, materials, _ insurance, services and all other requirements deemed necessary to complete said Option for the price stated. OPTION DESCRIPTION OF ITEM WITH UNIT NO. PRICE WRITTEN IN WORDS PRICE EXTENSION D. Removal of approximately Five Hundred Cubic Yards (500 CY) of Dredge Material from existing Bay by Hydraulic Method to create new Access Channel, including (but not limited to) piping, pumping equipment, & leveling of spoil within site. [FINAL PAYMENT SHALL BE BASED ONLY ON ACTUAL QUANTITY OF MATERIAL EXCAVATED FROM WITHIN TEMPLATE AS CALCULATED BY ENGINEER FROM AFTER -DREDGE CROSS - SECTIONS.] Complete for a Unit Price of... No Bid • Dollars and • Cents Per Cubic Yard of Material Dredged. $ $ No Bid TOTAL CALENDAR DAYS to complete this item: No Ri END OF OWNER's OPTIONS + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + AWARD OF THE CONTRACT SHALL BE BASED ON THE SUM OF THE "TOTAL BASE BID COST" PLUS ANY INCREASE OR DECREASE DUE TO "OWNER's OPTIONS". 6. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement. 00300-8 243 7. The following documents are attached to and made a condition of this BID: a. Required Bid Security in the form of 5% Bid Bond b. A tabulation of Subcontractors, Suppliers and other persons and organizations required to be identified in the BID. C. Document No. 00415 - CONTRACTOR's Corporate Resolution. d. Document No. 00420 - Bidder Qualification Statement. 8. Communications about this BID shall be directed to BIDDER's address indicated below. SUBMITTED this 8 day of April , 1996 Signed: Kenneth D. Lester, President (Prin!sd,NarnS& Tide of �n,Audgrized to Sign) Attest: Legal Firm Name, Address,& Phone No. LESTER CONTRACTING, INC. • :.. , •. c: It. JUSOMWIMAMCIMUM:•- State of Incorporation, if applicable, & State Contractor License No.: Texas END OF DOCUMENT 00300-9 • • 244 A Motion was made by Judge Hartzog and seconded by Commissioner Belk to adopt the following Resolution. Judge Hartzog, Commissioners Belk, Smith and Finster all voted in favor. RESOLUTION RE: LAVACA-NAVIDAD RIVER AUTHORITY AND THE TEXAS WATER DEVELOPMENT BOARD APPLICATION NO.16-2095c TO TNRCC A permit to transfer water from Lake Texana to Corpus Christi WHEREAS a substantial portion of the Calhoun County economy is directly dependent upon the condition of the natural resources of Lavaca and Matagorda Bays and the adjoining Gulf of Mexico; and WHEREAS efforts are underway now within Calhoun County to create a more profitable nature -based tourism industry, in order to augment existing recreation -based development and diversify the economy; and WHEREAS the natural productivity and biodiversity upon which the above -referenced economic activities are based has been demonstrated scientifically to be dependent upon the quality, quantity and critical timing of freshwater inflows to our estuaries; and WHEREAS upper Lavaca Bay, adjacent to the mouth of the Lavaca River, due to its unusually high value as habitat for larval shrimp, has been declared by the Texas Parks and Wildlife Department to be a protected shrimp nursery area, wherein commercial trawling for shrimp is prohibited; and WHEREAS the estuaries are recognized as critical nursery grounds for most other key species harvested in local commercial and recreational fisheries; and WHEREAS periodic "flushing" of the estuaries as a result of normal river flooding is necessary to prevent the accumulation in bay waters and sediments of naturally -derived materials and man-made contaminants that are potentially toxic to humans and marine life; and WHEREAS oystering in upper Lavaca Bay is already limited due to the fact that parts of the bay are "closed" and the remainder only "conditionally approved" for commercial harvest, as a result of periodic threat of contamination; and WHEREAS decreased freshwater inflow from the Lavaca River to upper Lavaca Bay may result in total closure of the bay or in an increase in the frequency of closure of upper Lavaca Bay to oyster harvesting; and WHEREAS the Lavaca-Navidad watershed has historically provided the majority of natural freshwater inflow to Lavaca Bay and the western portion of Matagorda Bay; and WHEREAS the transfer of water from Lake Texana to Corpus Christi will result in an overall decrease in freshwater inflows to Lavaca Bay and adjoining Matagorda Bay; and 245 WHEREAS the transfer of water from Lake Texana to Corpus Christi will result in partial loss of freshwater supplies for human use in the Calhoun County area; and WHEREAS as demand for freshwater in the State of Texas increases, future economic development in Calhoun County will depend in large part upon the availability of adequate, competitively priced, high quality, regional freshwater supplies; and WHEREAS the citizens of Calhoun County lack formal representation on the Lavaca- Navidad River Authority Board of Directors; and WHEREAS the citizens of Calhoun County have not been informed about his matter nor have they been adequately notified of this permit application. NOW THEREFORE, LET TT BE RESOLVED that the members of the Calhoun County Commissioners' Court, as indicated by their signatures below, are opposed to the transfer of water from Lake Texana to Corpus Christi, until such a time that the agencies involved in permitting this transfer have demonstrated to our satisfaction that the citizens of Calhoun County will suffer no significant economic harm, now or in the future, as a result of decreased freshwater inflows from the Lavaca-Navidad watershed. BE TT ALSO RESOLVED that the members of the Calhoun County Commissioners' Court support citizen requests for a public hearing on this matter. wh Signed and seal is th1, 1996. oward G.41aff2og, CojAy Judge • Leroy Belk, recinct #1 Helen Smbfi, Precinct #3 1 1 Stanley la, Aecinct #2 Kenneth Finster, Precinct #4 ATTEST&�� Mazlenb Paul, County Clerk 246 BUDGET AMENDMENT - CAPITAL PROJECTICHOCOLATE BAYOU PARR A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendment be approved.. Commissioners Finster, Belk, Smith and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: • Calhoun County Commissioners' Court l From: co • �& `CLc • IIAw 1 �p}JZ) `(Department making this request) Date: LI-3 91 I request an amendment to the budget for the ear following line items in my department: • OL Account-j- 6 IUo 13` -1C rI—sIA IS11-150o-- Grl�- -01 -Account-Name-- Met change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: ! Date posted to General Ledger account(s): • COUNTY CLERK. J P PCT. N2 MONTHLY REPORTS The County Clerk presented her monthly report for March, 1996. The Justice of the Peace, Pct. A2 presented his reports for September, October, November and December, 1995 and January and February, 1996. After reviewing said reports a Motion was made by Commissioner Smith and seconded by Judge Hartzog to approve those reports. ACCOUNTS ALLOWED - COUNTY Claims totaling $674,180.88 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Smith, Finster, Belk and Judge Hartzog all voted in favor. 247 COUNTY TREASURER'S MONTHLY AND QUARTERLY REPORTS The County Treasurer presented her monthly report for March, 1996 and her Quarterly report ending March, 1996, and after verifying same a Motion was made by Judge Hartzog and seconded by Commissioner Smith that said re orts be approved. Judge Hartzog, Commissioners Smith, Belk and Finster all voted in favor. CAtPOJO Ce1M1y, IEMAS SIAIEMENI Of 4A4ANCES 1a1•nea .•lanes 171y96 R... 1pte D1.1sg. ong. 1y3179eb General 1659,139 16,377,33$ $,012.003 $5,024,469 Read t Bridge General 102,360 1, 11i,69i 350dal ae5, 069 ROM C Bridge p... Inet 1 201,541 71.534 60,907 195, 1" ReM l fridge Pnaieclnet 2 49,153 99, 156 ft. 140 62,169 10ad l fridge Prnet 3 4?3,524 26, I4S 42,472 457.495 Road l Irldge Precinct 4 263,918 264,457 224,217 304.158 fM UNrJ Road 115,69Z 61Z,567 150,060 378,379 Ray RION 1090 1,3n.804 9.60S I,000,O O 351.409 Read Maintenance Precinct I 62,0D9 ev 0 62.626 Road Maintenance Preclnel 4 12,432 165 0 12,5W tat enl Road Precinct 1 3,E61 So 0 3,731 tat and Road Pr.,Inct 2 3,"1 50 O 3,731 lateral Read Precinct 3 3,651 50 a L m talent Road Precinct 4 3,681 50 0 3, 731 flood Control Precinct 1 87,466 1,154 330 98.290 flood Control Precinct 2 1.144 11 0 1.155 tiled Control Precinct 3 $5.903 214 0 16.117 flood Control Precinct 4 1,4IS 23 0 1,502 Airport Maintenance 11.010 18,460 4,1a4 25,086 tau libray 4 1,664 I14 1.554 library Gilt Reenlist 1,452 273 0 1, 125 Tim l Costs oolding 13,6a5 41,577 35,317 10,945 Justice of Puce pet 2 fstray 5,312 0 4,657 655 Denali 42,261 1,391 613 42,999 Or onto 26,434 2,829 3,04Z Z8,22f l.cords Mam9emmt-Counly Clerk 40,153 6,516 7,570 39,099 Records opal. A Preser9otlon 2,072 841 0 2,913 Courthouse Security 181585 2,085 0 ZO.668 Jwenite Probation 22.405 96,152 71,S62 46,995 District Court - Ingest Jury 2.141 1,657 2,938 666 Canty Caul - Ingest Jury 1,173 381 315 1,6S6 Facafl 1.114 In - Debt Servlce 15,325 203 0 15,528 facts$ Sale$ To. Rfv.rae 111.460 2.389 235,001 100,848 Starlit forfeited Property its 0 0 Its Capital Pr01-ou vl• I..l Rap 0 29,327 91121 20.206 Capital Pr*hsaadrift Seat Ra•D7Pafk Iog000 Isle 0 10ims Capital Project-Choc. Bsyoa Park 16,323 33,16i 16.119 11.169 Capitol Pfof.al-leech fever, 0 IZ,606 0 12.606 Library Carl. of Milo. Int. 9 Sky. 11,107 "'in $6.939 20,493 Gen. Will.:orals Int. l sk9. 33,976 4Z6,461 3Z7,450 132'"o, Gen. 06119. Net. Bads Int, l Sky. I've no,311 00,475 107,752 Hospital Operml" 2,935,Z4S 5,602,943 3.299.915 3.438.270 Hospital EMS Sink in, 54,421 919 t,rw $I,WI Hospital Hcenrl.l S,117 101 0 6,215 I rdlgent Healthcare 4,694 316,197 221.4Z0 99,671 .---.......... .......... ........... ?*tale 17,143,435 s13, 645.in 16,324.OS0 1121464,593 -.-- .......... •--------. -- -.. We the undersigned County Judge and Commissioners in and for Calhoun County, Tetras hereby certify that we have this date made an examination of the County r acurer's q rter y report, filed with us on thy. day day of 1996, and have foutld le -`same to be co ec an ?n due order. WI 1I?,ESS ]oUN RANDS, officia 1 , t s day of ,-�1A al 1996 01w z LJolI Vn J Comm oner Pr-,- nnctt /1 Commlaseci/nct JU hdtF�aner nsEel ct 14 Commies net Precinct /2 Commissioner Precinct /6 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissplo..nrs of said County, each respectively, on tills -B day of a ho 1996 BEFORE ME, the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. Q y-rlarron are oun y reasurer FILED FOR RECORD Tills day of 1996 and recorded this day of d996. . a - tiu " oun -y- e1 r • • 248 THE COURT RECESSED UNTIL FRIDAY, APRIL 12, 1996. • 0 REGULAR APRIL TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD APRIL 12, 1996 BE IT REMEMBERED, that on this the 12th day of April , A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Commissioner Helen J. Smith, as Judge Pro Tem, called the meeting to order. BIDS AND PROPOSALS - OLIVIA HATERIUS_PARK BOAT RAMP Based on the recommendation to G & W Engineers A Motion was made by Judge Pro Tem Smith and seconded by Commissioner Mikula to award the base bid of $105,886.00 and the Options A, B and C to Lester Contracting for the construction of the Boat Ramp at Olivia Haterius Park, subject to the restrictions stated in the following letter, and authorize Judge Pro Tem Helen Smith to sign. Judge Pro Tem Smith, Commissioners Mikula, Finster and Belk all voted in favor. 249 G&WENGINEERS, INC: 205 W. Live Oak I 1 April 1996 Port Lavaca, Texas 77979 (512) 552-4509 Fax (512) 552.4987 CALHOUN COUNTY County Courthouse, 211 S. Ann Street County Judge's Office Port Lavaca, Texas 77979 Attention: Honorable Judge Howard Hartzog & Commissioners RE.- RECOMMENDATION OF CONTRACT Keller May Boat Ramp Faollity F 103DM95-13.372-029 at the Olivia. Calhoun County, Tawas Judge Hartzog & Commissioners, AWARD TPWD Projeot No. Olivia Haterius Park, As all of you are probably aware, bids for the construction of the above referenced project were advertised to be received at the County judges's Office until 10:00 a.m., Monday, 08 April 1996. Three (3) corstnxtion companies held Bidding Documents prior to said Bid Opening, but only one (1) bid was received, opened and read aloud. As the enclosed 'Bid Tabulation Sheet' indicates, LESTER CONTRACTING, INC. (hereinafter called LESTER) was that Bidder. A review of the bid for accuracy was conducted, and based on that review, LESTER's bid was found to be correct and genuine. LESTER has successfully completed many past construction projects in which we have been involved, and due to their performance record for those past projects, we feel that LESTER is very qualified and very capable of performing the Work required; therefore, we recommend this Project be awarded to LESTER, subject to the following conditions: Prior to entering into the Construction Contract, a reduction in the Bid Price, approved by Commissioner Smith, to within available funding should be 'negotiated' with LESTER, and any 'new' scenarios generated should be approved by the Texas General Land Office (TGLO). 2. Prior to execution of the Contract and at the discretion of the Court, the Counts Attorney should review the Contract, the Performance and Payment Bonds, and the Certificate of Insurance, AND Engineering a Architecture ! Planning a Surveying is 0 0 21 • • • G& . r ENGINEERS,INC. PW 2ar2 GAanCany Rec efCoroe:Awd 11 AP11996 3. Upon execution of said Contract and prior to giving LESfER authorization to start construction, a Change Order should be executed for the "negotiated' reduction in the Bid Price to within available funding. As always, I'm more than happy to try to answer any questions you may have, or to furnish additional information, so please just give.me a call @ (5(2)552-4549. Thanx! Respectfully Submitted, G & W ENGINEE INC. Jerry G. Shepherd, P.E. Enclosure - W reba66crr Sheet cc: Calhoun Cakq, Precinct 3 w/end. Wd Consultants, Inc. wend. Lester Contracting, Inc, 925i.01S 251 BID TABULATION SHEET KELLER BAY BOAT RAMP FACILITY TPWD PROJECT #F 103DM95-13-372-029 Olivia Haterius Park, Olivia, Calhoun County, Texas G & W Engineers, Inc. 205 West Live Oak Street Port Lavaca, Texas 77979 -------- ® 1 D D E R S ITEM DESCRIPTION Bid Date: April 8, 1996 Bid Tune; I OW. am. LESTER SHIRLEY DUCAT BASE BID COST 0105,866.00 NO BID NO BID TOTAL CALENDAR DAYS 120 OWNER'S OPTION A. COST TOTAL CALENDAR DAYS $1,236.00 4 OWNER'S OPTION B. COST 0300.00 TOTAL CALENDAR DAYS 2 OWNER'S OPTION C. COST *14,482.50 TOTAL CALENDAR DAYS e OWNER'S OPTION D. COST NO BID TOTAL CALENDAR DAYS 0 AVAILABLE CONSTRUCTION CHANGE ORDER REQUIRED BUDGET = $104,104.00 TO BRING WITHIN BUDGET. GENERAL DISCUSSION OF COUNTY BUSINESS Judge Hartzog called from Austin to notify the Court that the Jail Commission had informed he and Sheriff Bowden that they were going to send an order April 30th that the jail had to keep the population at 48 and that we would probably have to hire an additional 2 to 3 more jailers to be in compliance. This was for the Court's information and no action was taken. 0 • 252 SURPLUS ITEMS- PCT. 4 AND PCT. I • • A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following items be declared surplus, and authorize the County Auditor to advertise for bids. Commissioners Finster, Belk, Mikula and Judge Pro Tem Smith all voted in favor. SURPLUS/SALVAGE ITEMS TO BE REMOVED FROM PCT. #4 INVENTORY FOR SALE AT AUCTION INV. I ITEM COST DATE ACQUIRED 24-0002 1980 CHEVROLET DUMP TRUCK $10,841.52 10-12-79 (SERIAL #C16DAAV119685) 24-0161 1976 DODGE DUMP TRUCK 200.00 03-31-92 (SERIAL #D31BE6S338207) 24-0162 1977 DODGE DUMP TRUCK 200.00 03-31-92 (SERIAL #D31BE6S338373) 24-0111 BENNET PUMP 259.00 00-00-00 (SERIAL #7P3954) 24-0120 TANK STAND (BUILT BY PCT. 4) 801.28 06-13-88 (SERIAL #720-604427) 24-0209 1961 SAYLOR-BERLIN TANK 0.00 00-00-00 24-0051 6-SHELF, WOOD MAP HOLDER 75.00 00-00-56 SURPLUS Inv. # 540-0006 BE REMOVED ITEM MAGNOLIA BEACH INVENTORY 1980 Ford Ambulance-Ser.14168 ACCOUNTS ALLOWED - COUNTY A Motion was made by Judge Pro Tem Smith and seconded by Commissioner Belk to declare the following bills as an emergency for repairs to the jail and that they be approved for payment. Correctional Maintenance $ 6,827.60 Correctional Maintenance 10,043.77 Total $16,871.37 Judge Pro Tem Smith, Commissioners Belk, Finster and Mikula all voted in favor. 253 A Motion was made by Judge Pro Tem Smith and seconded by Commissioner Finster that the following Budget Amendments be approved. Judge Pro Tem Smith, Commissioners Finster, Belk and Mikula all voted in favor. 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (De artment making this request) Date: I/— j)-AL i request an amendment to the 1CIl _ budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------ ------------- ------------------- AP V .4rH 1 Z 159b Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 .254 is • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: yC P � - Department making this request) Date: I request an amendment to the l� budget for the following line items in my department: GL-Account-#- '1�sbl—'1gll, Account Name Netchange in total budget for this department is: other remarks/justification: Amendment Amount 1 r $ `� Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): f.. MAIN STREET THEATER - TAX EXEMPTION - ADJOINING LOT A Motion was made by Commissioner Belk and seconded by Judge Pro Tem Smith to grant a tax exemption for Main Street Theater for Lot 6, Blk. 3, Georgetown Addition which is adjoining the theater in the rear and is used for parking. Commissioners Belk, Finster, and Mikula and Judge Pro Tem Smith all voted in favor. DISTRICT CLERK - SHERIFF - J.P. PCT. 5 AND J.P. PCT. 2 MONTHLY REPORTS The District Clerk, Sheriff, J.P. Pct. #5 and J.P. Pct. #2 all presented their monthly reports for March and after reading and verifying same, a Motion was made by Commissioner Finster, and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Mikula and Judge Pro Tem Smith all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $120,254,92 were presented by the County Treasurer and after reading and verifying same a Motion was made by Judge Pro Tem Smith, seconded by Commissioner Mikula and carried that said claims be approved for payment. Judge Pro Tem Smith, Commissioners Mikula, Belk and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $5,937.24 for the Hospital Indigent Health Care Fund were presented by the County Treasurer -and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Pro Tem Smith that said claims be approved for payment. Commissioners Finster, Belk, Mikula and Judge Pro Tem Smith all voted in favor. THE COURT ADJOURNED. SPECIAL APRIL TERM THE STATE OF TEXAS § S COUNTY OF CALHOUN S HELD APRIL 30, 1996 BE IT REMEMBERED, that on this the 30th day of April, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 256 Judge Hartzog introduced Vaughn Dierlam who was attending for Leadership, Calhoun County. �J • • BIDS AND PROPOSALS -MEMORIAL MEDICAL CENTER- PICK-UP TRUCK The following bids were received for a pick-up truck for Memorial Medical Center. Sid McGinnis with Memorial Medical Center will review the bids and report back with their recommendation. BEN H. COMISKEY, TR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ppANNEX Ag- 201 W. AUSTIN PORT L(512)=553-961077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:_pnrt ('i 1-i ag Fnrd ADDRESS:1801 HWY. 35 south CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: General Mar. / Dealer TELEPHONE NUMBER: (512) 552 1155 BID AMOUNT: 15,106.50 In addition to the specifications requested the vehicle in equipped with: AM/FM % Cassette / Clock Chrome styled steel wheels Color - Oxford white Lower Accent Two-tone paint - Light Saddle The vehicle is available now. • 257 0 BEN H. COMISREY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE C ANTNEEyXAg- 201 W. AUSTIN PORT L(5q12)=5 Pill0Y79T9 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: A2 // ,/1/ lml !/fi'g O CITY, AUTHOR TITLE: TELEPHONE NUMBER: O-L- � g�io?3U laD0� BID AMOUNT: Kf' 1� 6 1% t/. 00 Ple,9s� /U0te R—rTACC of d Pro�OSA-c t h *+. 0 • 0 258 E is BEN H. COMISKEY, TR.,•C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(512)`-553�461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. u : ; 9.: Y AN]) TgljCK �LYM�It ADDRESS: : ...oadway CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE:_.;- Sales Manager TELEPHONE NUMBER: 552-2944 BID AMOUNT• $15,590.00 259 PUBLIC HEARING TO AMEND 1996 BUDGET Judge Hartzog declared the Public Hearing to amend the 1996 Budget open at 10:02 A.M. The following were present for the hearing: Vaughn Dierlam, Louise Popplewell, Charlynn Finn -Wave, Pete Hardt, B. B. Browning, W.H. Hahn, Mike Shaunessey, Geo. W. Miller, Jr., Sid McGinnis, Juaniece Madden, Lewis Madden, Gary Adams, Maurice Wood, Sheriff Bowden, Steve De La Cruz, Jack Whitlow, Gary Noska, J.P. Pct. # 3. Mike Shaunessey with Bickerstaff, Heath and Smiley, the attorneys representing Calhoun County in the law suit of Bauer, et al, vs. Calhoun County, briefed the Court on the status of the settlement of the suit. He stated their were a few problems with the agreement and that he hoped they could be worked out soon. Jack Crump, the executive director of the Texas Commission on Jail Standards then spoke to the Court and answered questions regarding the jail and what the present and future needs are. Mr. Crump said they projected the County needs to think in terms of creating for now and in the future a 96-100 bed jail. Mr. Crump stated that should the Court decide to shiV prisoners, that option will only be available for a limited time. There was discussion about adding space on the 3rd floor, and the pros and cons of that. The jail Commission had stated we needed to add another person in the jail, a cook, and Mr. Crump stated he would re -check that since those needs seem to be met. He is to advise the Court as to their decision. A Motion was made by Commissioner Mikula and seconded by Commissioner Finster to ask a committee composed of Sheriff Bowden, Sheriff Elect B. B. Browning and a private citizen, being Maurice G. Wood and a person from the Texas Commission on Jail Standards to work together to review the staffing of the jail and come up with some recommendations as the amount of jailers needed in order to comply. Commissioners Mikula, Finster, Belk and Smith and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - MEMORIAL MEDICAL CENTER -PICK-UP TRUCK Commissioner Finster made the motion to accept the bid of Port Cities Ford in amount of $15,106.50 at the recommendation of Sid McGinnes with Memorial Medical Center, as they were the low bidder and met the specifications. This was seconded by Commissioner Smith. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Smith, Finster, Mikula and Belk and Judge Hartzog all voted in favor. r� U • 2so • BUDGET AMENDMENT REQUEST To: Calho(unn) County Commissioners' Court From: (Department making this request) Date: 4_a(a-9 6 I request an amendment to the �C1G budget for the — year following line items in my department: Amendment GL Account j{ Account Name Amount ------------- ------------------ ------------- ' Net change in total budget for this department is: Other remarks/justification: Reason -1-q----------------- WV1.w.ay. i�b�o0 Jai I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 261 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � " (Depa tment making this request) Date: < 1 a 719 G I request an amendment to the budget for the year following line items in my department: GL Account Amendment Account Name Amount ------------------------------- Net change in total budget for this department is: other remarks/justification: --Reason a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • s .. 2G2 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 4- i5_"I6 I request an amendment to the It l budget for the year following line items in my department: GL Account # `�F� -360_ "-aI0 0►- -11 --4�10 i --- nAccount Name �D145kn_ �)1!n�.tt� Net change in total budget for this department is: Other remarks/justification: Amendment Amount v Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 263 To: From: Date: BUDGET AMENDMENT REQUEST i County Commissioners' Court (Depa"rtment making this request) 0 I request an amendment to the 1. C G budget for the year following line items in my department: Amendment GL -Account -# Account Name Amount n----------- - Net change in total budget for this department is: Other remarks/justification: -- ---Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 264 • BUDGET AMENDMENT REQUEST J To: Calhoun County Commissioners' Court From: l .2n_nnne(Jpt Men nun7� (Department making this request) Date: �� n I request an amendment to the 19g6 budget for the year following line items in my department: GL Account # Account Name ------------------ o.41,,- Net change in total budget for this department is: Other remarks/justification: Amendment Amount /0 I understand that my budget cannot be amended as Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): -- ----Reason .� Q o"',-c-rd." until 265 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Dep rh tment making this request) Date: _ q—CA Q S'� I request an amendment to the �( �� budget for the year following line items in my department: GL Account # 141Y 01-J50i-i 301 01-,n6 -bya,O Amendment Account Name Amount ------------------ ------------- ,e 10 Q- V �I . Ca • J Net change in total budget for this department is: other remarks/justification: S —� • Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 266 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Ci2urt From:—�r�l.. IJo g�� C✓� (Department making this request) Date: H ,a_) -�� I request an amendment to the t�6 G budget for the year following line items in my department: GL Account # flCoy-�Sc��— ��II C94 -15o o � a-1 Account Name (��LGJl R Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: �, c�✓I�/c/ Date of Commissioners' Court approval: Date posted to General Ledger account(s): 26'i BUDGET AMENDMENT REQUEST ly To: Calhoun County Commissioners' cour(/�t� � From: C�A� — ly,�tXA-2 &CJ i��✓tj) epartment making this request) Date: (f_' p —q C I request an amendment to the Iq q1 budget for the year following line items in my department: GL-Account-#- Amendment Account Name Amount --- -------- ------- ------------- At tL c Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • M $UDGET AMENDMENT REQUEST q To: Calhoun county Commissioners' Court From: jj) \ q�• i lk'9x • ` � w2t P((, (Depar ment making this request) Date: LI I o _9 I request an amendment to the [ ql budget for the year following line items in my department: GL Account # lu�i'Q�OIi 3�i�� 01-gooa-Ga6.3 Account Name Amendment Amount Reason Net change in total budget for this department is: APR 3 01996 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 269 FBUDGET AMENDMENT REQUE&T To: Calhoun County Commissioners' Court From: IL h 1 (iI (Department making this request) Date: q _ f I _9 , I request an amendment to the ' tI�P budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount Reason ------------- -------- ------ ------------------- lnoo IV o� IJ A ao Net change in total budget A P� 0_� / � for this department is: $_ _- �1 Y E Other remarks/ justification: APR ,i d 19% I understand that my budget cannot be amendedtail ed until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 270 • l� BUDGET AMENDMENT REQUEST I I To: Calhoun County Commissioners' Court From:, j (Department making this request) Date: 4—I L -9G I request an amendment to the budget for the year following line items in my department: Amendment GL -Account -/{ - Account ------- Name Amount ---------------------------------- 'n07 Net change in total budget for this department is: $ Other remarks/justification: Reason ------------------- APR d U /9,% I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 271 BUDGET AMENDMENT REQUEST I —) To: Calh Qun County Commissioners' Court From: I O-6 • (Department making this request) Date: Ll— Ps-91 o[ (a I request an amendment to the M4 budget for the following line items in my department: GL Account -- -� Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason a a<o U 199b I understand that my budget cannot be amended as equ`e'ste Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ;_ 272 C BUDGET AMENDMENT REQUEST11 13 To: Calhoun County Commissioners' Court From: Q2t�lAfb� (Department making this request) Date: q-Q) _9r I request an amendment to the M budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------------------- ------------------- 01-3oo5-7QO1 L �� O o �� a A-, E. Net change in total budget pp 6 for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): HOMESTEAD TAX EXEMPTION FOR COUNTY AD VALOREM TAXES A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that the 20% Homestead Tax Exemption for County Ad Valorem Taxes be continued. Commissioners Mikula, Smithe Belk and Finster and Judge Hartzog all voted in favor. - 273 L� A motion was made by Commissioner Finster and seconded by Commissioner Smith to enter into the minutes the following Curriculum 2000 Certification Programs of County Judge Howard Hartzog, Commissioners Mikula and Smith. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. COUNTY JUDGES CURRICULUM 2000 CERTIFICATION PROGRAM NAME: Howard Hartzog SOC. SEC. #: 459-72-5951 COUNTY: Calhoun DATE CURRICULUM 2000 COURSES CREDITS EARNED 2/21/95 Phase 11 1 2.14,94 Extension Service 2/21/95 Phase III 9.5 3.2.95 - 3.4.95 Commissions & Committees & Regulations & Legal Issues 3.3.95 Law Making 3.5.95 Justice System 3.6.95 Personnal Policy 3.8.95 Physical & Mental Health Issues 3.9.95 Juvenile Justice System 3.10.95 Building Better Relations 1 & II TOTAL CREDITS EARNED: 10.50 i 0 • 274 COUNTY COMMISSIONERS CURRICULUM 2000 CERTIFICATION PROGRAM • NAME: StanleyMikula COUNTY: Calhoun SOC. SEC. #: 458-64-5680 DATE I CURRICULUM 2000 COURSES Phase I (Courses previously completed) 1 /3/94 Phase II 2.3.94 County Clerk 2.4.94 District Clerk 2.5.94 County Treasurer 2.6.94 Tax Asssessor-Collector 2.7.94 Sheriff 2.8.94 County Attorney 2.10.94 Justice of the Peace 2.12.94 County Auditor 2.15.94 Juvenile/Adult Probation 2.16.94 Court Ct./Dist. Judges 6127/94 Phase II 2.1.94 County Judge 2.2.94 County Commissioner 2.9.94 District Attorney 2.11.94 Constable 2.13.94 Health Officer 2.14.94 Extension Service PHASE II COMPLETE 10/11/94 Phase III & IV 3.1.94 Open Meetings 3.11.94 Councils of Government 3.12.94 Inter -local Government Contracts 4.1.94 Bonds and Certificates of Obligation 4.3.94 County Investment Policies 4.4.94 County Purchasing 4.10.94 Personnel Benefits 4.11.94 Risk Management 4.12.94 How Do You Govern: Ethics CREDITS EARNED 16 A 0 2-75 1995 COUNTY COMMISSIONERS CONTINUING EDUCATION NAME: Stanley Mikula COUNTY: Calhoun SOC. SEC. #: 458-64-5680 • 11 DATE I CONFERENCE ATTENDED I CREDITS EARNED II carried forward from 1994 2/21/95 37th Annual Conference TOTAL CREDITS EARNED: 24.00 E • Z76 DATE CURRICULUM 2000 COURSES 2/21/95 Phase III 3.2.95 - 3.4.95 Commissions & Committees & Regulations & Legal Issues 3.3.95 Law Making 3.5.95 Justice System 3.6.95 Personnal Policy 3.8.95 Physical & Mental Health Issues 3.9.95 Juvenile Justice System 3.10.95 Building Better Relations I & II CREDITS EARNED 9.5 TOTAL CREDITS EARNED: 50.50 is 0 277 04/68/1996 14:36 512-893-5309 CALHOUN CO PCT 3 PAGE 02 COUNTY COMMISSIONERS CURRICULUM 2000 CERTIFICATION PROGRAM • NAME: Helen J. Smith COUNTY: Calhoun SOC. SEC. #: 464-74-4574 DATE CURRICULUM 2000 COURSES CREDITS EARNED �I Phase 1 16 (Courses previously completed) 1/3/94 Phase It 10 2.3.94 County Clerk 2.4.94 District Clerk 2.5.94 County Treasurer 2.6.94 Tax Asssessor-Collector 2.7.94 Sheriff 2.8.94 County Attorney 2.10.94 Justice of the Peace 2.12.94 County Auditor 2.15.94 Juvenile/Adult Probation 2.16.94 Court Ct./Dist. Judges 6/27/94 Phase II 6 2.1.94 County Judge 2.2.94 County Commissioner 2.9.94 District Attorney 2.11,94 Constable 2.13.94 Health Officer 2.14,94 Extension Service PHASE Il COMPLETE 10/11/94 Phase Ill & IV 9 3.1.94 Open Meetings 3.11.94 Councils of Government 3.12.94 Inter -local Government Contracts 4.1.94 Bonds and Certificates of Obligation 4.3.94 County Investment Policies 4.4.94 County Purchasing 4.10.94 Personnel Benefits 4.11.94 Risk Management 4.12.94 How Do You Govern: Ethics - 278 04/08/1996 14:36 512-893-5309 CALHOUN CO PCT 3 PAGE 03 1� u DATE CURRICULUM 2000 COURSES CREDITS EARNED z/21195 Phase III 3.2.95 - 3.4.95 Commissions & Committees & Regulations & Legal issues 3.3.95 Law Making 3.5.95 Justice System 3.6.95 Personnal Policy 3.8.95 Physical & Mental Health Issues 3.9.95 Juvenile Justice System 3.10.95 Building Better Relations I & ii 6/27/95 Phase III & IV 3.13.95 Working with the Legislature 3.14.95 Specialized Districts 4.2.05 Payroll 4.5.95 Purchasing Applications 4.9.95 Budgeting L 9,5 A TOTAL CREDITS EARNED, 56.50 • 279 CHANGE IN JOB CLASSIFICATIONS FOR PRECINCT 4 EMPLOYEES A Motion was made by Commissioner Finster and seconded by Commissioner Belk to change job classifications for Commissioner Precinct # 4 employees as follows. Commissioner Finster, Belk, Mikula and Smith and Judge Hartzog all voted in favor. B: v • POSITION DESCRIPTION FORM 7heform below maybe used by an emplover toanalyze each jobposhion todetermine:(I)wherher applicants are "qualified'jor employment in the position; and (2) what job sires and equipment may require modification in the event reasonable accommodation is necessarvfor an applicant or emplavee. TITLE: Foreman JOB OBJECTIVES (Purposes of the position): To lay out the work for men and put the right man on the job. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): To know where, when and how to perform all jobs..pertaining to Pct.#4. • JOB STANDARDS (Minimum qualfications needed to perform essential job functions): To be able to lead men and to know how to perform the work and the ability to perform the job smoothly. Must have a commercial operators license. JOB LOCATION (Place(s) where work is performed): Precint #4 EQUIPMENT (Machines, devises, tools, etc., used In job performance): All equipment essential to road building and maintenance. Revenue Sharing in '84 [Arroch w&inanat shrrrs of papa I mews y so mower am of,h, aborr quannns.l AovenLe Sharing Advisory Service • 0 i .. 'i POSITION DESCRIPTION FORM The form below maybe used by an employer to ona(vse each Job position to driermine:(I) whether applicants are "qualified"for rruplovrrment in the position; and (1) whotiob sites and equipment may require modification in the event reasonable accommodmion is necessoq foranapplicant oremplocee. TITLE: Leadman JOB OBJECTIVES (Purposes of the position): -Be able to fill in for foreman.when necessary. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): To know where, when and how to perform all jobs pertaining to Pct.#4 JOB STANDARDS (Minimum qualficallons needed to perform essential Job functions): To be able to lead men and to know how to perform the work and ability to perform the job smoothly. Must have a commercial operators license. JOB LOCATION (Piace(s) where work is performed): Precint #4 EQUIPMENT (Machines, devises, tools, etc., used in job performance): All equipment essential to road building and maintenance. nevenue Sharing to '84 IAnach additional sheets of paper if necessary to answer an,. of the above quesdoni j gevenbe Sharing Advisory Service Ell 4U 8:v POSITION DESCRIPTION FORM 7hr form below maybe used by on employer to analvse each Job position to determine(I)whether applicants art "qualified "for tmplovment in the position; and (2) what)ob sha and equipment may require modification in the event nasonabk occonimodasion is nerasarvfor on applicant or emplo tee. TITLE: Operators JOB OBJECTIVES (Purposes of the position): Buildthg and maintaining roads. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): To drive heavy equipment and do all jobs essential to road maintenance. JOB STANDARDS (Minimum quaifications needed to perform essential job functions): Must know how to operate heavy equipment. Must have commercial operator's license. JOB LOCATION (Place(s) where work is performed): Precint #4 EQUIPMENT (Machines, devises, tools, etc., used In job performance): Back hoe Front end loader Maintainer Gradall Tractors & Mowers [Attach addirional she's o/pgnn {(necessary to answer anv of(he above quatby.) Revenue Sharing in '84 Revenue Sharing Advisory Service • • .282 , 0 B: v POSITION DESCRIPTION FORM The form below maybe vied by an employer to onalv:e earhyobposhlon todetermine.(I)whether applicants are "quoltyied"for employment in the position; and (7) whoi Job atra and equipment me.) - require modification In the event reasonable accontntodation is necessary for an applicant or emplo see. TITLE: TRUCK DRIVER JOB OBJECTIVES (Purposes of The position): Building and maintaining roads'. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): To drive and maintain trucks, and do all jobs essential to road maintainance and County maintainance. JOB STANDARDS (Minimum qualfications needed to perform essential job functions): Must have commercial operators license. JOB LOCATION (Place(s) where work Is performed): Precint #4 EQUIPMENT (Machines, devises, Tools, etc., used In job performance): Trucks Tractors & Mowers Front end loader Revenue Shsnnp in'8e (Attach additional 1hros of paper f nereuary to amwer any of ttr above quatto,u.( nevenbe Sharing Advisory Service 283 • B: v POSITION DESCRIPTION FORM The form below maybe used by on emplo ver to anal vu rarh)obposition to determine. (l)whether applicants are "qualified "for employment to the position; and (1) what fob stirs and equipment ma y require modification in the event reasonable occomnsodasion is neressa{vfor an applicant or empla vre. TITLE: Maintenance Employee JOB OBJECTIVES (Purposes of the position): Building and -maintaining roads. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): Be able to do equipment repair and maintenance. Operate equipment not normally operated on highway. JOB STANDARDS (Minimum qualiications needed to perform essential job functions): Must have operator license and maintain a good driving record. JOB LOCATION (Place(s) where work is performed): Precint #4 EQUIPMENT (Machines, devises, tools, etc., used in job performance): Trucks Steel wheel roller' Tractors and Mowers, Front end loader nevenue Steering in •84 (Attach addidond s/rra of paper V nere»aq• m aruwa ane of the above questions.] nevenlse Sharing Advisory Service • %284 B: v • POSITION DESCRIPTION FORM The form below maybe used by an emplo ver to onalvze each job position io determine: (I)wherher applicants are "qualijted'for emplovinent in the position; and (1) what job sires and equipment may require modification in the event reasonable accommodation is necessarvforan applicant oremplowe. TITLE: Secretary JOB OBJECTIVES (Purposes of the position): To run and maintain office smoothly and meet public and take messages for Commissioner. To see that bills get processed for payment. ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): Typing letters Filing Answering telephone • Keeping records Placing orders • JOB STANDARDS (Minimum qualfications needed to perform essential job functions): Should be qualified to operate typewriter, calculator and answer telephone and meet public in friendly manner. JOB LOCATION (Place(s) where work is performed): Precint #4 EQUIPMENT (Machines, devises, tools, etc., used in job performance): Revenue Sharing in '8e Typewriter calculator Automobile iAnach addirronal shrert of paper if necrsratp to morn mrr of the above quatiom.J Revenue Sharing Advisory Service 285 RESOLUTION ESTABLISHING WELLNESS PROGRAM A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to adopt the following Resolution on the Establishment of a Wellness Program for the Employees of Calhoun County. Commissioners Mikula, Smith, Belk and Smith and Judge Hartzog all voted in favor. r- ,I -RESOLUTION ON THE, ESTABLISHMENT OF A WELLNESS . PROGRAM FOR.THE EMPLOYEES ,OF CALHOUN COUNTY. • WHEREAS+ the Commissioners Court of Calhoun County is charged with thel — provision of essential services to safeguard the health and spfety'of the citizens of our county, and , .WHEREAS, the employees of Calhoun County are an essential elemenit and valuable asset in the provision of these. services, and WHEREAS, the Commissioners Court of Calhoun County has a long-standing' '( commitment to furnish employee benefits that will protect the health of %! • on county employees; and WHEREAS,.; national researcli indicates a strong connection between employees health and employees productivity, and 1 . WHEREAS, employers across the nation have successfully reduced the cost of their employee health benefits through the promotion of employee wellness; 1 i therefore BE IT RESOLVED, that the Commissioners Court of Calhoun County hereby formally ' • establishes a wellness program for county employees and be it further RESOLVED, that the Connmissioners Court of Calhoun County invites the participation of all county departments in the said program in conjunction with the TAC Pilot Wellness Program and be it further I 1 RESOLVED,'! that Susan Riley is hereby officially designated to serve as'Wellness Coordinator for Calhoun'County: ADOPTED ON THIS THE 30th DAYOF APRIL, A.D. 1996. . a _. _L HOW G. RTZOG . CALHOUN COUNTY JUDGE ` 1 T 1 'I: I LEROY BE ISS1, STANLEY I JM COMMISSIONER PRECINCT #1 CONIMNER PRECINCT #2 ;! I ✓�� , 'HELENJ. MITH KENNETH,W. FINSTER COMMISSIONER PRECINCT # 3 `• COMMISSIONER PRECINCT #4, I li 1r ATTEST I NE PAUL, COUNTY CLERK C: CALHOUN COUNTY LIBRARY SYSTEM POLICIES - ADOPTION A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Calhoun County Library System Policies. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. colldeve 1 Calhoun County Library System Collection Development Flan Library Goals and Objectives To assemble, preserve, and administer books and related educational, informative and recreational material within the framework of its budget, in order to promote an enlightened citizenship and enrich personal lives. To serve the community as a center of reliable information. To accumulate the best in literature, fiction, thought, children's books, for the use and benefit of the public. To initiate activities which will encourage the most effective use of these selected materials. • To cooperate with educational, civic and cultural groups and organizations whose aims are compatible with those of the library. To provide opportunity and encouragement for children, youth, men and women to educate themselves continuously. To provide opportunity for recreation through the use of books, video, audio and other. media. To facilitate universal, life-long education for the general reader. Purpose of the Collection Development Flan To accomplish its, goals, CCLS needs a well- selected, current collection of materials. The purpose of the plan is to provide a framework and timetable which the library staff can use to weed, evaluate, and rebuild the collection in order, to obtain a solid up to date collection. Objectives To weed, from the entire collection the old unused and out of date materials, in an organized manner, over the nest • five years. To evaluate the entire collection by comparing it to professionally accepted lists of recommended, basic materials. To rebuild the collection by setting aside specific monies to purchase, current, basic materials in each subject. To e:.tend the rebuilding process over, the next five Years to allow current materials in all areas to be acquired as published. To provide guidelines for the librarians throughout the proCeSFi of wm-rii nn. pvll nn nn ri tin mai on nI 287 Colldeve 2 Timetable The Collection Development Plan will go into effect January 30th 1995. Budget Year Subject Area 1995 900's, biography, fiction 1996 600' s , 500' s 1997 300's, 700's, Boo's 1998 000's, 100's, 200's, 400's 1999 Audio - visual materials Plan outline: A. Assignment of responsibility It will be the responsibility of the library director to weed, evaluate and select materials for all the collections in the county. This includes the main and branch libraries. B. Duration The plan will be in effect for five years from Jan 1995 till December 1999. Should time and budget allow, the time table may be pushed up for an earlier completion. C. Procedure For each Dewey range or subject area the steps will be: weed, evaluate, selection of new materials, proceed to next section. D. Weeding Process Area to be weeded will be put in order. Weeding will be done according to CREW manual. Inventory will be done at the same time to identify missing or lost materials. Weeded materials will be disposed of and proper cards and records deleted. E. Evaluation Process After weeding and inventories have been completed remaining books should be compared to standard sources and lists such as Bowker's Best Books For Public Libraries and Booklist. Gaps in the collection should be filled using budget allotted. F. Selecting Process Using lists, books should be selected with highest usage in mind. is i • Notes: colldeve3 board approved 7/94 This plan does not include reference or fiction which must be bought on a continual basis. This plan assures that each section of the library will get the attention of the librarian. The collection will be balanced and up to date as a result. • • e _ x CALHOUN COUNTY LIBRARY SYSTEM POLICIES CONTENTS policies date computer approved code OBJECTIVES OF THE LIBRARY 1/92 objectiv LIBRARY BILL OF RIGHTS 1/92 billorig PROFESSIONAL ETHICS 3/93 policode CONFIDENTIALITY OF RECORDS 3/93 policonf CHILDREN 10/91 children BOOK BANNING: RE-EVALUATION FORM 1/92 banning OPENING PROCEDURES 3/93 poliopen BOOK AND NON -BOOK DONATIONS 1/92 donation EXHIBITS 1/92 exhibits EXHIBIT AGREEMENT 1/92 exibagre EXHIBIT LIABILITY RELEASE FORM 1/92 exibrele RULES FOR MEETING ROOM 91 meeting APPLICATION FOR MEETING ROOM RENTAL 91 roomapli LIBRARY BROCHURE 91 brocl,2,3,4 LIBRARY CARD POLICY ammended 1/94 5/93 policard POLICY ON OVERDUES 5/93 poliover POLICY ON CLOSING PROCEDURES 5/93 policlos PATRON COMPLAINT PROCEDURE 9/93 COMPLAIN COLLECTION DEVELOPMENT PLAN 7/94 COLLDEVE Cynthia H. Beard, Library Director John De La Cruz, Board Chair Wesley Underwood, Policy Committee rev. 3-13-96 • 0 • ME 0 OBJECTIV Approved 1/92 Objectives of the Library Effective planning and sound adminstration must begin with a clear statement of the library's "mission", or objectives. Objectives serve as guides in determination of policy, allocation and use of resources, setting up of programs. The primary objective of the Calhoun County Library is to provide free library service for all citizens of Calhoun County. All other objectives should reinforce the primary objective. General objectives are: • A. To select, make available, and provide guidance in the use of expertly selected books, newspapers, periodicals and other materials which will enlighten and enrich the lives of all citizens in the community. B. To provide information and research services to meet the needs of the community. C. To support and implement groups and agencies in the community in activities of a civic or cultural nature, which are stimulating and educational. D. To initate and sponsor activities, discussion groups, institutes, and programs, encouraging continuing learning through use of books and other materials. E. To encourage children, young adults, and adults to continually educate themselves through use of library facilities. Board approved 1/92 • 291 c BILLORIG Approved 1/92 LIBRARY BILL OF RIGHTS The council of the American Library Association reaffirms its belief in the following basic policies which should govern the services of all libraries. 1. As a responsibility of library service, books and other library materials selected should be chosen for values of interest, information and enlightenment of all the people of the community. In no case should library materials be excluded because of the race or nationality or the social, political, or religious views of the authors. 2. Libraries should provide books and other materials presenting all points of view concerning the problems and issues of our times; no library materials should be proscribed or removed from libraries because of partisan or doctrinal disapproval. 3. Censorship should be challenged by libraries in the • maintenance of their responsibility to provide public information and enlightenment. 4. Libraries should cooperate will all persons and groups concerned with resisting abridgment of free expression and free access to ideas. 5. The rights of an individual to the use of a library should not be denied or abridged because of age, race, religion, national origins or social political views. 6. As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussion of current public questions. Such meeting places should be available equally to all groups in the community regardless of the beliefs and affiliations of their members, provided that the meetings be open to the public. Board approved 1/92 • 292 • C7 POLICODE Approved 3/4/93 Calhoun County Library Statement on Professional Ethics Since 1919, The American Library Association has recognized the importance of codifying and making known to the public and the profession the principles which guide librarians in action. The latest revision of the code of ethics reflects the changes in the nature of the profession and its social and institutional environment. It should be revised and augmented as necessary. Librarians significantly influence or control the selection, organization , preservation and dissemination of information. In a political system grounded in an informed citizenry, librarians are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. They have a special obligation to ensure the free flow of information and ideas to present and future generations. Librarians are dependent upon one another for the bibliographical resources that enable us to provide information services, and have obligations for maintaining the highest level of personal integrity and competence. Code of Ethics 1. Librarians must provide the highest level of service through appropriate and usefully organized collections, fair and equitable circulation and service policies, and skillful, accurate, unbiased, and courteous responses to all requests 0 0 for assistance. 2. Librarians must resist all efforts by groups or individuals to censor library materials. 3. Librarians must protect each user's right to privacy with respect to information sought or received, and materials consulted, borrowed, or acquired. 4. Librarians must adhere to the principles of due process and equality of opportunity in peer relationships and personnel actions. • S. Librarians must distinguish clearly in their actions and statements between their personal philosophies and attitudes and those of an institution or professional body. 6. Librarians must avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues, or the employing institution. • •l • • POLICONF Approved 3/4/93 Calhoun County Library Policy Confidentiality of Library Records Following this recommendation: The Council of the American Library Association strongly recommends that the responsible officers of each library in the U.S. : 1. Formally adopt a policy which specifically recognizes its circulation records and other records identifying the name of library users to be confidential in nature. 2. Advise all librarians and library employees that such records shall not be made available to any agency of the state, Federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to , federal, state, or local law relating to civil, criminal or administrative discovery procedures or legislative investigative power. 3. Resist the issuance or enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction. * * note: Point three, above, means that upon receipt of such process, order, or subpoena, the library's officers will consult with their legal council to determine if such process, order, or subpoena is in proper legal form and if there is a showing of good cause for its, issuance: if the process, order, or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be corrected. ALA Council Our policy follows: Calhoun County policy on library confidentiality 1. Purpose To state the policy and procedures concerning library confidentiality and the patrons' right to privacy. 2. Definitions 295 POLICONFpg2 Patron: Any individual who utilizes the library. Inquirer: Any individual who seeks access to library records. This includes law enforcement personnel and other governmental representatives. Library Records: Any information that is used to identify patrons or library materials used by patrons. 3. Policy It is the policy of the library board to protect as far as possible the privacy of any patron who uses the library and to make no inquiry into the purposes for which a patron requests information or books. Records which may be required in controlling the use of books either on or off the premises of the library are for the sole purpose of protecting public property and such records are not to be used directly or indirectly to identify the kinds of materials used by individual library patrons, except insofar as the library may be helpful to such patron in finding the information requested. Under no circumstances shall the staff of the library ever answer to a third party about what a patron of the library is reading or calling for from the libraries collections. Such information is privileged and if divulged would be an invasion of the patrons' privacy. Furthermore, it is the policy of the library board never to yield any information about patrons or their reading to any agency of government, whether local, state , or federal, without an order from a court of competent jurisdiction. Also, any costs incured by the library in any search through patron records, even under a court order, shall be chargeable to the agency demanding the search. This policy applies to all library patrons of all age groups. 4. Issue Library policy supporting intellectual freedom and right to read without fear of censor or reprisal. This includes the rights of the individual in a democratic society verses the power of information gathering interests spurred by access to advanced technology. 5. Procedures 1. Ask for identification from the inquirer. 2. Explain confidentiality policy to inquirer. If necessary, show the written copy of the policy to the inquirer. 3. Under no circumstances will library records be made available to the inquirer without approval of the library board. n LJ 0 • :. 296 • CHILDREN Approved 10/3/91 Calhoun County Library Policy for children at the library. 9/91 Unaccompanied children will be expected to remain in the childrens, area of the library. Study rooms are for high school or adults only. Public access computer will be used by high school students for school projects only. Children who do not have valid cards or who do not have • interest in using the materials in the library may be asked to leave by any of the librarians. Children asked to leave will not be permitted again till the next day. Parking bicycles, skate boards, scooters etc. on the front porch is permitted but riding of these will not be permitted for safety reasons. Children caught doing damage to the library or books will not be permitted use of the facilities until a parent or guardian has been consulted and restitution has been made. Names will be taken! Loitering in the vestibule, porch or library grounds will not be permitted. Children, like adults are not permitted to bring food or drinks into the library. All library patrons are expected to wear shirts and shoes. These rules are to be administered at the discretion of the • librarian. Library Board Approved 10/3/91 297 0 BANNING Approved 1/92 CITIZEN'S REQUEST FORM FOR RE-EVALUATION OF LIBRARY MATERIALS Initiated by Telephone REPRESENTING Address Self Organization or group (name) MATERIAL QUESTIONED: BOOK: Author Title Copyright date AV MATERIAL: Kind of Media (film, filmstrip, record, etc.) Title OTHER MATERIAL: Identify Please respond to the following questions. If sufficient space is not provided, please use additional sheet of paper. 1. Have you seen or read this material in its entirety? 2. To what do you object? Please cite specific passages, pages, etc. 3. What do you believe is the main idea of this material? 4. What do you feel might result from use of this material? 5. What reviews of this material have you read? 6. What action do you recommend that the library take on this material? 7. In its place, what material do you reccomend that would provide adequate information on the subject? Signature • • 0 • Calhoun County Library Library Front Desk opening procedures 1. Empty Book drop 2. Raise Flags POLIOPEN Approved 3/4/93 3. Stamp newspapers and put out 4. Open door for mail man, sort- and distribute mail 5. Turn on copier 6. Unlock door and turn on lights 7. Finish statistics from day before B. Process new cards 9. File patron cards 10. Card books Office 1. Turn on Fax machine 2. Turn on computer Is s DONATIONS AND LIBRARY OWNERSHIP POLICY donaship.doc APPROVED BY THE BOARD 1/92 AND REV. 3/7/96 POLICY ON BOOK AND NON -BOOK DONATIONS The supplementing of library collections by the adding of "gift books", new or used, donated by concerned citizens is a task requiring wise judgement. Along with some excellent materials, the library receives many unacceptable items. Particular pitfalls to be avoided are: old books, where subject matter is out-of-date. Used textbooks, often underlined. Books that do not meet selection criteria. Best sellers of former days. Books printed on poor quality paper. Useful books that may turn up are: Out -of -Print books. Good copies of sound, standard titles. Good replacement copies of popular works with long range appeal. Special items that add depth to the collection. Gift materials are not totally "FREE". Staff time is required for: Sorting and selecting those items to keep. Cataloging and processing acceptable items. Nevertheless, the acceptance of gifts is important to the community. The Board, Friends of the Library, and other interested groups can render a valuable service by encouraging worthwhile gifts. They can also encourage monetary donations for materials (see "Memorials and Gifts"). It will be the policy of the Calhoun County Public Library to maintain the following criteria for acceptance of donated books, magazines, records, and other materials: 1. The library reserves the right to add gifts or not, to its permanent collections. 2. Those items that are not selected for addition to library collections may be disposed of, as the library sees fit (e.g. Friends' "Used Book Sale", area libraries operating with small budgets, etc.) 3. Selection/rejection of materials will be based upon the criteria listed in the library's book/non-book materials selection policy and those criteria mentioned at the beginning of this policy statement. 4. Acceptance of materials will not impose conditions on their use, location, or rebinding. Request for "special handling" will be considered, but it must be understood • • • 300 r1 u • 0 donaship.doc pg. 2 that isolating a collection impairs its usefulness as a working part of the library's total stock. 5. Recognition of donations will be handled as follows: Letters of thanks to each donor, unless anonymity is desired by the donor. 6. Appraisal of donations, for tax purposes, will be the responsibility of the donor. 7. All materials which are stored in the library will become library property, excepting specific displayed materials that are already covered in the "Exhibits" section of this policies manual. Board approved 1/92 and revised 3/96 Commissioners Court approved 3/29-96 301 EXHIBITS approved 1/92 POLICY ON EXHIBITS IN THE CALHOUN COUNTY LIBRARY I. Purpose of Exhibits A. Exhibits function as an integral part of the Calhoun County Library's total program of public service, and are planned to direct the attention of the public to the materials, services and aims of the library. II. Plan of exhibits A. The library shall control the content and arrangement of an exhibit. The library reserves the right to reject any part of an exhibit- or to change the manner of display if the items to be exhibited are contrary to the library's community responsibility. Every item used must meet the library's standards of value and quality. All exhibits must be scaled in size and form so that they complement the normal. service of the library. B. Booklists, posters, signs, brochures, publicity and all materials relative to any exhibit shall be controlled by the library. III. Coordination of exhibits A. All exhibits and displays shall be coordinated by the Library Director. IV. Types of exhibits A. Library Materials 1. The library will utilize materials from its own holdings whenever possible to publicize the collections and services of the library. B. Non -Library Materials 1. The library may invite outside exhibitors to display their own materials in the library, said materials being appropriate to the library's needs and purposes and in accordance with this policy. 2. Non -solicited requests for display space from outside exhibitors shall be directed to the Library Director who will carefully evaluate the requests. The request must be submitted in writing, including a list of the contents of the exhibit and a description of the presentation. u • • 302 • EXHIBITSpg2 3. Final authority regarding the acceptance or rejection of outside exhibits for library display rests with the Library Director and the Library Advisory Board. V. Conditions of Exhibit A. The Library does not carry specialized insurance that would cover all types of exhibits. The Library is protected against fire and other natural occurrences, vandalism and malicious mischief, but the replacement value of specific items cannot be guaranteed. Moreover, the type of display common to public library tends to differ greatly from that of, for example a museum. Here "value" is more a question of educational value, rather than monetary value. Because this is true, the Library requires the use of the Liability Release Form on all non -library materials. B. The library shall in no way act as agent for the sale of • items from an outside exhibit. 1. Purchase prices shall not be posted, nor shall they be listed in exhibit brochures. 2. Inquiries from visitors to the exhibit regarding purchase prices shall be referred to the outside exhibitor or his official agent. 3. Transactions for the purchase of exhibit items shall be directly between the purchaser and the outside exhibitor or his official agent. Such transactions shall not be conducted in the library. 4. The library shall receive no fees, commissions or other remuneration in connection with the sale of material from outside exhibits. 5. A library staff member shall be treated as any other citizen with regard to purchase of items from outside exhibits, in accordance with items 2,3, and 4 above. 6. In accordance with items 1-5 under V, B of this • policy no exhibit material which is sold during its display in the library may be removed from the exhibit before the end of the exhibition period unless such removal and rearrangement of the display is approved by the library. VI. Record of exhibits 303 0 EXHIBITSpg3 A. A record of exhibits throughout the library shall be prepared by the Library Director at regular intervals. VII. Application and revision of policy A. The conditions of this policy shall apply to all divisions of the library. B. This policy may be reivised or amended only with the approval of the Advisory Board of the Calhoun County Library. Approved by the Library Board 1/92 • • .304 EXIBAGRE • Approved 1/92 CALHOUN COUNTY LIBRARY 200 W. Mahan Port Lavaca, Texas 77979 Exhibit Loan Agreement Form Date This certifies that I have read and understand the POLICY ON EXHIBITS IN THE CALHOUN COUNTY LIBRARY. In this agreement I consent to honor all sections of the POLICY ON EXHIBITS. Title of exhibit Place of exhibit Dates of exhibit Condition Description Signed: Title: Organization: Address: Telephone: Signature, Li rary Representative Please keep original in Library file, "Displays and Exhibits" Calhoun County Library 200 W. Mahan Port Lavaca, Texas 77979 Board approved 1/92 0 Please send copy to: Library Representative displaying exhibit 305 EXIBRELE approved 1/92 Calhoun County Library 200 W. Mahan Port Lavaca, Texas 77979 Liability Release Form Date I, , hereby release the Calhoun County Library and the City of Port Lavaca from any liability for loss or damage to the items, listed attached, which I have provided to be exhibited at the Library from to Signature: Title: Organization: Address: Telephone: Signature, Library Representative Please keep original in Library Please send copy to: file, "Displays and Exhibits" Library Representative Calhoun County Library displaying exhibit 200 W. Mahan Port Lavaca, Texas 77979 Board approved 1/92 n U 'r u • 306 • m-18-96m 318-96 RULES AND REGULATIONS PERTAINING TO USE OF LIBRARY MEETING ROOM FACILITIES 1.The Calhoun County Library, Library Board and Commissioners' Court shall have exclusive right to the use of the library meeting room (facilities). 2.When properly scheduled, secondary use may be allotted for meetings of governmental agencies and Friends of the Library, pursuant to these rules and regulations. To encourage philanthropic contributions to the library, any person or group who has provided a meaningful and substantial financial contribution to construction and development of the library, shall be designated Admirals, Commodores and Captains, and shall be granted use of said facilities consistent with these rules and regulations. 3.Public use may likewise be granted for special affairs sponsored by the Chambers of Commerce, charitable organizations, responsible civic clubs and individuals, when approved by the Library Director. In the absence of the Library Director, approval may be granted by the Chairperson • of the Library Board and in their absence, approval may be granted by the County Judge. 4.Users of the facilities exempt from any deposit fee are those in paragraphs 1 and 2 above. All other users shall pay a fee of $2.5.00 per day. 5.No county grounds or facilities shall be used for any unlawful purpose, or for any commercial profit -making enterprise. No group or activity shall cause a disturbance of the peace, or result in damage to the building, furniture, floors, or the adjacent grounds. The Library Director, Chairperson of the Library Board, or the County Judge shall have exclusive right to deny access to those persons or groups who would tend to create a disturbance. However, there shall be no discrimination against any legal minority, whether race, religion, national origin or otherwise. 6.No alcoholic or malt beverages shall be permitted on the premises. 7.Any sponsoring organization using the facilities shall execute a release and indemnify the County from any damage to property or injury to any person arising out of the • use of the facilities. B.Failure by the responsible party to pay for all damages occasioned by them in their use of the facilities may bar them from all future use of the facilities. 30`7 meetroom pg.2 • 9.Any organization, company or individual who willfully destroys or defaces the property in any way will be barred from use of the facilities by order of the Calhoun County Commissioners' Court. 10.Each sponsoring organization must provide its own supplies (refreshments, utensils, cups, projectors, P.A. system, etc.). The meeting room has 50 chairs, 4 tables, a lectern, TV, and VCR. The room capacity is 50 people. 11.For public use of any facility pursuant to paragraph No.3 above, application for use must be made by an adult person in written form, 10 days prior to required use, with the Library Director's office, 10:00 A.M. to 6:00 P.M., Tuesday thrugh Friday; forms (marked Exhibit A) will be provided by the Library Director. Arrangements for emergency meetings may be made by calling the Library Director at (512)552-7250, at the same hours as shown above. Such person, at the time of making the reservations, shall be responsible in assuring that these rules and regulations are complied with by those persons using the facilities. Facilities will not be used for more than 4 hours per day, unless specifically requested and approved by the Library Director. Opening times and lockup times should include • allowances for setup and cleanup. 12.Any changes from the normal seating setup will be the responsibility of the organization. The user shall be responsible for arranging tables and chairs. 13.The County shall provide the necessary forms for application for use of the facilities and all applications shall be made to the Library Director. 14.The Library Director shall schedule all meetings, giving preference to applications as provided by these rules and regulations, The Library Director shall post the schedule of meetings in a conspicuous and public area outside her office. All meetings shall be limited to four (4) hours and facilities shall be closed no later than library hours which are 8:00 P.M. on Tuesdays and Thursdays, 6:00 P.M. on Wednesdays and Fridays, and 1:00 P.M. on Saturdays. The Library is closed on Sunday and Monday. Any variance to these rules shall be subject to Library Board approval. 15.The Library Director shall receive all deposits which she shall deliver to the County Treasurer on or before the Sth day of each month. • 16.The Library Director shall be responsible for the keys to the building for other than official use. 308 • meetroom pg.3 17.The Library Director shall file an annual report no later than July 1st indicating names of organizations which used the building and the amount of rent collected. 18.A copy of the rules and regulations shall be provided to each user along with air application form. The user shall read the rules and regulations and shah, comply with these rules and regulations. 19,Any organization, company or individual who fails to abide by any of the rules and regulations shall forfeit the right of future use of any of the facilities and shall be subject to liability as described by these rules and regulations or as otherwise provided by law. ATTEST: Marlene Paul, County Clerk • HOward G. Hartzog, County Judge 309 roomapli 3-].8-96 "FX111BIT A" APPLICATION FOR BUILDING USE CALHOUN COUNTY LIBRARY MEETING ROOM FACILITIES (Public Use) ORGANIZATION REPRESENTATIVE ADDRESS DATE REQUESTED OPEN_ time) CLOSE A.M. OR P.M A.M. OR P.M. DATE PHONE (Include setup & cleanup TYPE OF ACTIVITY (EDUCATIONAL MELTING, BANQUET, ETC.) Unless other arrangements are made with the Library Director, you are responsible for setting up, cleanup, etc. The fee will be $25.00 per day. AMOUNT PAID I have received a copy of the rules & regulations concerning these facilities, and agree to abide by them. I also agree to release and indemnify the County from any damage to property, or injury to any person arising out of the use of the facilities. Signature of Applicant • 0 . 310 Date prepared March, 1996 VOLUNTEERS Would you like to help? We have need of an extra pair of hands at all skill levels. Come in and let us know how much time you can spend and what you would enjoy doing. LITERACY PROGRAM The library supports an Adult reading program run by the Literacy Volunteers of Calhoun County. The number to call is 552-6364. LIBRARY BOARD Vera Archangel Marsha Buller Nancy Childress John De La Cruz • W. C. Howell Lottie Hranicky Julie Lee Judy Melcher Jan Mikula Wesley Underwood Lydia Valadez Barbara Yardley STLS Lay Representitive Wesley Underwood CALHOUN COUNTY JUDGE Howard Hartzog CALHOUN COUNTY LIBRARIAN Cynthia H. Beard LIBRARY STAFF Noemi Cruz Brenda Jimenez Anna Hlavaty Irma Robles Thomas Keeler Matilda Barrientes Leo Reyes BRANCH LIBRARY STAFF Shirley Gordon, Port O'Connor Grace Bradley, Point Comfort Barbara Pendergrass, Seadrift 311 Calhoun County Library 200 West Mahan St. Port Lavaca TX 77979 PHONE: 552-kEAD HOURS Sunday & Monday closed Tuesday. .......10-8 Wednesday.......10-6 Thurs Fridaydyay........10-6 Saturday ......... 9-1 After hours BOOK DROP right side of library CARDS The library cards are issued FREE of charge to residents of Calhoun un A charge of $2.00 is Cocollectty. ed for replacement of lost cards. Cards o children between the ages of 8 and 14 years of aye are only issued with parent s or guardian's signature. We require proof of residence, something with your address. CHECKOUT Books are checked out free to card holders. Books not returned on time will incur a fine, which must be paid before more materials may be checked out. All books two weeks 10 er day overdue Max 5.00 per book VCR Tapes two days CALL IN RECHEC1.00 per day overdue You may call the library during regular hours to recheck library materials. YOU MUST GIVE US YOUR LIBRARY CARD #, BOOK TITLE, NAME (if there is an author), when Information from the pocket of the book will be required. Materials may only be rechecked one time per patron and only to the patron who on inally checked out the ma erials. AND AUTHOR'S you call. • • 012 OWNERSHIP • The library belongs to the residents of Calhoun County. It is a department of the County and operated by tax dollars. Friends, a volunteer organization, help the library in many ways. Please join and be generous with your donations and memorials. Group tours of the library are available, please call ahead. RESOURCES The library has approximately 55,000 BOOKS,40 magazine sub- scriptions and three daily news- papers. Copies are available in legal and letter size. We can enlarge or reduce, $.10 each. U.S. Government IRS Forms MEETING ROOM The library has a meeting room available for rental. Contracts and rules are at the front desk. • PROGRAM A TV -VCR is available to be used in the library. Your group is invited to view a movie or educational program. STORYTIME Volunteers are conducting an hour of stories,puppet shows, songs,etc. for children who are not in school. Wednesdays at 10 A.M.. SUMMER READING PROGRAM Children may be enrolled in this program, June,and July. Special activities are scheduled each week. Awards are given to those who read 10 or more books in their grade level. This program is for students going into third through sixth grades. • 313 Seadrift Branch • Calhoun County Library 103 W. Dallas, P.O.Box 567 Phone: (512) 785-4241 Hours: Mon, Wed. 12 PM - 6PM Tue. 9AM- 2PM Sat 9AM- 12 noon Thur. Fri.& Sun Closed CARDS Library cards are issued FREE to residents of Seadrift and Calhoun County. A Charge of 10 cents is collected for replacement of lost cards. Cards to children under 14 years are issued only with parent or guardian's signature. We will need a reference, their address and phone. CHECKOUT Books are checked out FREE to card holders for a period of two weeks. All books not re- turned on time will incur a fine, which must be paid before more books may be checked out. • All books: Two weeks check out; 10 cents per day fine per book; maximum fine $5.00 per book. CALL -IN RECHECK If you wish to recheck by phone, call and give us your name, book title, and the due date. VOLUNTEERS If you would like to help us, we can always use an extra pair of hands. Please come in and.give us your name and when you would be available to work. OWNERSHIP Seadrift Library was opened in 1967 by a group of dedicated citizens. It is now a branch of Calhoun County and operated with tax dollars. It is a community library. We welcome you to become a member of our Friends group. We have a special recognition plaque for donations of $100.00 or more to the Friends fund. RESOURCES The library has approximately 10,000 books. • We carry 16 magazine subscriptions. We carry the IRS Tax forms. We have a good selection of donated older magazines to be given away. 314 • SUMMER READING PROGRAM Children may be enrolled in CAMP WANNA READ, Jun -Aug. All children who read 12 or more books, are given a free ice-cream. Inter Library Loan Video and audio tapes Friends of the Library Book and magazine donations Library Board: Vera Archangel Marsha Buller Nancy Childress John De La Cruz W. C. Howell Lottie Hranicky • Julie Lee Judy Melcher Jan Mikula Wesley Underwood Lydia Valadez Barbara Yardley Library Staff Cynthia 11. Beard, Library Director Noemi Cruz, Assistant Librarian Barbara Pendergrass, Branch Librarian Anna Hlavaty, Children's Librarian Calhoun County Judge Howard Hartzog 315 Point Comfort Branch Calhoun County Library Address: P. O. Box 382 Phone: (512) 987-2954 Hours: Mon, Fri, IOAM-12 noon Tue, Thurs, 10 AM-1 PM Wed. 2PM-5PM Sat. & Sun. Closed Cards Checkout Call -in Recheck Summer Reading Program Inter Library Loan Video and audio tapes Book and magazine donations Volunteers Library Board: Vera Archangel Marsha Buller Nancy Childress John De La Cruz W. C. Howell Lottie Hranicky Julie Lee Judy Melcher Jan Mikula Wesley Underwood Barbara Yardley 1PM-5 PM Library Staff: Cynthia H. Beard, Library Director Noemi Cruz, Assistant Librarian Grace Bradley, Branch Librarian Anna Hlavaty, Children's Librarian Calhoun County Judge Howard Hartzog 0 316 • Port O'Connor Branch Calhoun County Library Address: P.O. Box 424 Phone: (512) 983-43G5 flours: Mon, Wed, Thur. 2PM-GPM Tue, Sat. 9AM-].PM Fri, Sun. Closed Cards Checkout Call -in Recheck Summer Reading Program Inter Library Loan Video and audio tapes Friends of the Library Book and magazine donations Volunteers Library Board: Vera Archangel Marsha Buller • Nancy Childress John De La Cruz W. C. Howell Lottie Hranicky Julie Lee Judy Melcher Jan Mikula Wesley Underwood Lydia Valadez Barbara Yardley Library Staff: Cynthia H. Beard, Library Director Noemi Cruz, Assistant Librarian Shirley Gordon, Branch Librarian Anna Hlavaty, Children's Librarian Calhoun County Judge Howard Hartzog • 317 policard Calhoun County Library Card Policy Applications: 1. Application cards under the new automated system will be valid until 1999, to all Calhoun County Residents. 2. For Out of County residents, a charge of $15.00 for a one year period. 3. Free cards may be given to out of county residents only if they reside in or own property in Calhoun County. Working in Calhoun County does not qualify. 4. Once a patron has moved out of the county, their card is invalid. In case of catching a person who has moved with a Calhoun County card, take their card and destroy it. Mark moved on the application card in red. If a fee is paid for a new card the old card and application should be destroyed. They must fill out a new application for a one year card. 5. Lost or overdue book records must be cleared before new materials can be checked out or a replacement card can be made. 6. BEFORE ISSUING a Card to any patron, the application file must be checked to prevent issuing a duplicate card, Application card Verification 1. All Calhoun County residents and out of county residents owning property in the county are entitled to a free library card. 2. Out of County residents must pay a $15.00 yearly fee for 0 • i 318 policard2 a library card. This card is considered an adult card and the normal restrictions apply. 3. Spelling of the name must be verified and printed above the signature, for ease in typing and filing the card. 4. Proof of residence must be shown by id. card, credit card, bill receipt, piece of mail with current address, telephone listing or driver's license, etc, 5. A man or woman may take a library card without the proof • of residence if the spouse has a card in good standing and their application has adequate verification indicated. 6. Cards to those under age 14. The library wishes to have children learn the responsibility of a library card and books by giving cards to those who are age eight and over. Library cards to those age 8 to 14 must have parent or guardian signatures. 7. The original card is free: replacement thereafter is $2.00 each. Books cannot be checked out without the card. 8. All applications must provide a reference. This is the name of a person who knows you, their street address and in -county phone number. ID 319 policard3 9. A patron is responsible for any books checked out on their card, whether by friend or family member. 10. Books checked out on a lost card are the responsibility of the owner until the library is notified of the card's loss and this notification is duely recorded. Board approved 5/93 11. Flagrant abuse of library privileges may result in revocation of a library card, at the discretion of the librarian. Reinstitution of a library card is at the discretion of the head librarian. Board approved 1/94 0 -320 • POLI OVER Calhoun County Policy on Overdues Procedure 1) After books are overdue two weeks, the cards are checked to be sure none of the books have been returned to the shelves by mistake. 2) Book titles are typed and put into a three ring binder by Patron's number. 3) Phone call date is indicated by a different colored check for the date of call and/or note sent. 4) If unable to reach by phone, a yellow overdue card is sent. This is the second attempt. This is why it is so • important to have a street address instead of only a post office box number. 5) If no phone number is given, then the patron is mailed two cards. If first card returns with wrong address, then the reference is contacted. 6) After 6 months and at least 3 contacts, the books are filed in long overdues, and the patron is unable to check out any more books. 6a) An overdue book notice for theft prosecution will be sent for books totaling more than $50.00. 7) If books are not returned or paid for in three years, they are then withdrawn. • Sending Notices works best, but when phoning the patron, be sure to wait until after 10 o'clock in the morning or before 5 o'clock in the afternoon or after 6:30 P.M. 321 Poli Over 2 8) If the patron has no phone, they are sent a post card with the vital information given on it. 9) The entire month's overdues are given the 3rd notice before any are typed on the "D" list. 10) The name is then typed on the "D" list (delinquent list). Those on the "D" list lose the privilege of checking out any more library materials until the overdue is cleared. Patrons must understand that the overdues have been checked on the shelf several times in the 2-3 month period before the name is listed, therefore, there is little chance of error after so long a time. Claimed Returns • 1) When a person claims a return on first or second notification, no further pursuit is made of the matter. 2) After a one month period expires, the cards will be filed in the CLAIMED RETURN drawer, if the book has not turned up. 3) After six months, if the "Claimed return" has not been found, a final call is made to the person. 4) If they still claim they returned the book, a "claimed return" and date is noted on their application card and nothing more is done unless they have another "claimed return" in the future, which indicates restrictions in checkout may need to be made. 322 0 Poli Over 3 5) The overdue slip and card are then set aside for recording and/or withdrawal. Second Calls for Overdues (Procedure) 1) Determine one week prior to the date due and pull all overdues that were called on or before that date. 2) Call again, record date of call, and file with the other overdues. Overdues Returned in Book Drop 1) Sometimes books are returned in the Book Drop. 2) When books are less than a week overdue with a fine total of less than $1.00, the fine is not recorded. If the patron inquires later, they may pay a token fine if they wish. 3) However, if there are one or several books with considerable fines due, or the overdues have been written up, the following should be noted on the application card: a) date book returned b) date books were due c) amount of fine due as of that day (or day before if drop was emptied in morning) d) how many books were returned overdue 4) If the same person has returned several overdues a • second time in the book drop, the fine should be paid in order for them to check out again. Board Approved 5/93 323 poliover4 Form for over -due prosecution. Date: Re: Over Due Notice TITLE DUE DATE: This is to notify you that the above mentioned book is overdue. Your over due fine is S You are hereby notified that unless this book is returned within 10 days from receipt of this notice you may become subject to prosecution for theft under Section 31.03 of the penal code and after expiration of ten days, I will consult with the criminal District Attorney's office concerning this matter. A copy of this notice is this day being mailed to the Criminal District Attorney's Office. If you are unable to return this material, we will accept the sum of $ to help cover the cost of replacement. If the book is returned, you are still liable for the fine of $ Thank you for your prompt attention concerning this matter. Sincerely, Cynthia H. Beard, Library Director Calhoun County Public Library C U4 0 poliover 5 CHARGES FOR LIBRARY OVERDUES AND LOST MATERIALS POLICY OVERDUES 1.Fines are ten (10) cents per day per book with a $5.00 maximum per book. 2.There is no "Fine Free Day" at the Main Library. 3.Fines for video tapes are $1.00 per day. LOST MATERIALS 1.A fee of $5.00 for paperback novels and $10.00 for all other materials, for processing the lost material, is added to the cost of the lost item. Example: • Cost of lost book is: $29.95 Cost of processing: 10.00 Cost to Patron is: $39.95 2.The cost of lost materials is determined by the price listed on the shelf -list card or the listing in Books in Print. If a price cannot be located, there will be a charge of $15.00 for each book, $15.00 for each video, $5.00 for each paperback, plus the processing cost of each item. 3.The costs of Interlibrary Loan materials, that are lost, are determined by the lending library. All additional costs to this Library, such as postage and telephone calls, should be added to the borrower's account. 0 325 0 policlos Calhoun County Library Closing procedures Begin these duties 15 minutes before closing time: 1. Check to make sure that all machines and lights are turned off. 2. Check Kitchen and turn off coffee pot. 3. Check bathrooms. 4. Check meeting room and door. 5. Tell patrons the library is now closing and all materials • must be checked out now. G. Bring flags in at dark. 7. Lock front doors including latches. 8. Lock up cash drawer. 9. Turn out lights. 10. At closing time parents of unattended children will be contacted, if contact cannot be made by 10 minutes after closing, unattended children will be turned over to the appropriate law enforcement agency. 11. In a team, meaning two or more employees, set alarm, making sure front door is locked, and lock back door. board approved 5/93 10 326 r� complain 1 approved 9/1/93 Patron Complaints about Resources Procedure Purpose The purpose of this complaint procedure is to insure a uniform method of handling complaints made by clients concerning library materials. Definitions Complaint form: see attached form Complaint: Any formal or informal criticism of any part of the library collection. Library Materials: Any part of the library collection, print, and non print. Policy This library subscribes to the ALA Library Bill of Rights. It is the policy of the library to treat all complaints concerning materials in a uniform manner. iProcedure step one The librarian receiving the complaint should ask the Party to fill out a formal complaint form, step two The library director shall be notified of the complaint, step three If a filled out formal complaint form is submitted,the library board will bring up the complaint- for review. The library board will respond in writing to the person who submitted the complaint. No material will be withdrawn without a formal complaint submitted to and reviewed by the library board. If a formal form is not filled out.the library director shall handle the situation as fitting with the policy guidelines. Patron Complaints in general Front desk librarians shall remain calm and explain • policies to patrons. Complaints will be documented at the discretion of the librarian. Disrespectful patrons will be referred to the library director. The librarian on duty reserves the right to ask a patron to leave. 327 colldeve 1 Calhoun County Library System Collection Development Plan Library Goals and Objectives To assemble, preserve, and administer books and related educational, informative and recreational material within the framework of its budget, in order to promote an enlightened citizenship and enrich personal lives. To serve the community as a center of reliable information. To accumulate the best in literature, fiction, thought, children's books, for the use and benefit of the public. To initiate activities which will encourage the most effective use of these selected materials. To cooperate with educational, civic and cultural groups and organizations whose aims are compatible with those of the library. To provide opportunity and encouragement for children, youth, men and women to educate themselves continuously. To provide opportunity for recreation through the use of books, video, audio and other media. To facilitate universal, life-long education for the general reader. Purpose of the Collection Development Plan To accomplish its' goals, CCLS needs a well- selected, current collection of materials. The purpose of the plan is to provide a framework and timetable which the library staff can use to weed, evaluate, and rebuild the collection in order to obtain a solid up to date collection. Objectives To weed, from the entire collection the old unused and out of date materials, in an organized manner over the next five years. To evaluate the entire collection by comparing it to professionally accepted lists of recommended, basic materials. To rebuild the collection by setting aside specific monies to purchase current, basic materials in each subject. To extend the rebuilding process over the next five years to allow current materials in all areas to be acquired as published. To provide guidelines for the librarians throughout the process of weeding, evaluating and selecting materials. i 0 C 328 Colldeve 2 Timetable The Collection Development- Plan will go into effect January 30th 1995. Budget Year 1995 1996 1997 1998 1999 Plan outline: Subject Area 900's, biography, fiction 600's, 500's 300's, 700's, 800's 000's, 100's, 200's, 400's Audio - visual materials • A. Assignment of responsibility It will be the responsibility of the library director to weed, evaluate and select materials for all the collections in the county. This includes the main and branch libraries. B. Duration The plan will be in effect for five years from Jan 1995 till December 1999. Should time and budget allow, the time table may be pushed up for an earlier completion. C. Procedure For each Dewey range or subject area the steps will be: weed, evaluate, selection of new materials, proceed to next section. D. Weeding Process Area to be weeded will be put in order. Weeding will be done according to CREW manual. Inventory will be done at the same time to identify missing or lost materials. Weeded materials will be disposed of and proper cards and records deleted. E. Evaluation Process • After weeding and inventories have been completed remaining books should be compared to standard sources and lists such as Bowker's Best Books For. Public Libraries and Booklist. Gaps in the collection should be filled using budget allotted. F. Selecting Process Using lists, books should be selected with highest usage in mind. 329 colldeve3 0 board approved 7/94 Notes: This plan does not include reference or fiction which must be bought on a continual basis. This plan assures that each section of the library will get the attention of the librarian. The collection will be balanced and up to date as a result. • - 330 WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT COMMISSIONERS - APPROVAL OF OFFICIAL BONDS AND OATHS OF OFFICE. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Official bonds of the West Side Calhoun County Navigation District Commissioners F. J. "Bo" Cunningham and Theodore "Teddy" Hawes and authorize the County Judge to sign. Commissioners Finster, Belk, Mikula, Belk and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER -PURCHASE OF BEDS -SINGLE SOURCE A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to declare the purchase of beds for intensive care as single source from Hill Rom, as that bed has a safety feature of automatic CPR that others don't, and authorize the hospital to purchase the beds, as the hospital is to pay for them. Commissioners Finster, Mikula, Belk and Smith and Judge Hartzog all voted in favor. JUDGE HARTZOG CLOSED THE PUBLIC HEARING AT 2.10 P.M. CLOSED MEETING..- PRIVATE CONSULTATION WITH ATTORNEY The Court being in open session, the County Judge as presiding officer publicly announced that Commissioners' Court would go into closed meeting as authorized by Section 551 of Vernon's Texas Codes Annotated,Government Code. The specific section of the Government Code permitting discussion/deliberation in Closed Meeting is: Section 551.071 which authorizes closed meetings for private consultation between the governing body and its attorney when the governing body seeks the attorney's advice with respect to contemplated litigation, and settlement offers. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 2:11 P.M. At the end of the closed session at 2:25 P.M. the meeting was reopened to the public. A Motion was made by Commissioner Mikula and seconded by Commissioner Smith, based on the recommendation of Jack Whitlow, Criminal District Attorney, that the Sheriff be authorized to hire a law firm that specializes in employee liability laws, specifically governmental employee law and the firm of Matthews & Branscomb was suggested; also that the Sheriff notify our insurance company and see if that is covered by insurance and if so the retention of that law firm be subject to the approval of the insurance company; and if a suit should be filed that the law firm retain local counsel. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. 331 A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the following Budget Amendments be approved. Judge Hartzog, Commissioners Finster, Belk, Smith and Mikula all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun Coun Commissioners' Court From: � ii -vac( 3 (Department making this request) Date: LI_ag-cf Z request an amendment to the lq-q � budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- --- -------- ------- ------------- ------------------- 0' -k5�o —ref 3o c�C4C Net change in total budget P R ONY. for this department is: S ----- ----- Other remarks/justification: I kfK „ )yye Commissioners' Court approval is obtained.Y --- Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1332 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Departm t making this request) Date: �-— Z-_q& I request an amendment to the /y �Iia budget for the year following line items in my department: Amendment GL -Account -#----Account-Name --- Amount --Reason ---------------- --------------- o/-- 3 -to-(-°1zv = -t- 3s"0, o 0 • Net change in total budget for this department is: Other remarks/justification: ID �a P p U V E �"0 APRs 1 966 I understand that my budget cannot be amended s re !, until Commissioners' Court approval is obtained. Signature of official/department head: a Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 333 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court . From: (Department making tgis request) Date: I request an amendment to the )9(p budget for the ` year following line items in my department: Amendment GL -Account -#- ---Account-Name --- ---- Amount Reason -------------------- ------- • Net change in total budget r for this — department is: $ Other remarks/justification: APR rrequeste I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 334 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Dephrtment making this request) Date: 141 U t o 0 I request an amendment to the I�(4 budget for the year following line items in my department: GL-Account-#- O Amendment ---Account Name Amount ------------- - ��h v �,�� Net change in total budget for this department is: Other remarks/justification: --Reason jAPPR�- APR 5 , 1996 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 335 BUDGET AMENDMENT REQUEST To: Calhou_nj County Commissioners' Court From: �i1tcT QtrrISUYQ (Department making this request) Date: ! — 11 _i6 I request an amendment to the budget for the year following line items in my department:, GL Acco_unt 0 i-) n-t S - �,t DLW13 o 90 Account Name L i y Amendment Amount 1 _- Reason --*- 11.1.0 a- Net change in total budget _-"_-- OVE� for this department is: $_ _ _ Other remarks/justification. Ap AVR ,1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 336 BUDGET JiIUNUMENT RPQUE61JI To: Calhoun / CountyCommissioners' Court • From: S6 eep_,rf -arc (Department making t�is request) Date: a5 I request an amendment to the /9budget for the year following line items in my department: Amendment GL Account ---Account .Same ---Amount------,-Reason - --- ----------- (2r-�Lsr�1-�r7�1 %MRc� �s��16 r 3 3a a� d. D. GI �)ID 5l01 6en1C(-At o4 7 TV Jc- Hot change pa total budget 4ai-riendeci ^^RO� %Efor this department is: T�/rVOther remarks/justification: APR J 'j 1996 I understand that my budget cannot requested until Commissioners' Court approval is obSignature of official/department ber% Date Of Commissioners' Court approval: • Date posted to General hedger account(s): 337 BIIDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: & 1 0 t D (Department making this request) Date: '7 -d3-qI6 I request an amendment to the 10budget for the following line items in my department: GL Account N -b l_ J -3Yjs Ol -1 63-3 —WILI --- Account -Name -------------- Amendment Amount v�0 aV3 Reason Net change in total budget F. for this department is: $ `� Other remarks/justification: APR 3 . 1996 I understand that my budget cannot be amended a- requested u Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): -10 1 �i 338 ---------- ------ IIODGET AH F.NDHENT REQUES TI To: Calhoun County Commissioners' Court From: (Dep)artment maki g this request) Date: I request an amendment to the I'I'f s budget for the following line items in my department: Amendment GL Account - Account Name Amount -------q- - �'IeFi� ��I ter• Q� Net change in total budget for this department is: Other remarks/justification: —0 — Reason -(I-C(a I • I understand that my budget cannot be amended as 6equested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED — COUNTY Claims totaling $277, 692.95 were presented by the County Treasurer and after reading and verifying same, a motion was e by ed bJudge Hartzog that Csaid sclaims belapproved th and efor dpayment. Commissioners Smith, Belk, Finster, Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $792,401.93 for Memorial Medical Center, being $704,669.23 for Operatin and Hospital Indigent Healthcare Fund were7presentedoby the • County Treasurer for payment and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk, and Finster and Judge Hartzog all voted in favor. THE COURT ADJOURNED. 33s REGULAR MAY TERM HELD MAY 13, 1996 THE STATE OF TEXAS $ COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 13th day of May, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 • A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids was the only bid received for fuel for the period beginning May 16, 1996 and ending June 15, 1996 and after reviewing said bid a Motion was made by Commissioner Finster and seconded by Commissioner Mikula to accept the bid of Diebel Oil Co. for $8,355.00 total. Commissioners Finster, Mikula, Smith and Belk and Judge Hartzog all voted in favor. FDEL BID PROPOSAL • IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL UNLEADED GASOLINE _GALLONS/MO $ �� X 3800 $ O.bp PREMIUM UNLEADED GASOLINE $- �(� _ X 4500 $ D,O DIESEL FUEL (LOW SULFUR) $-, 6 9 _ X 2500 $ TOTAL BID PRICE- $aSDo THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MAY 16, 1996 AND ENDING JUNE 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: :� )%6QeL �IL G� /.�(. • ADDRESS :_�^Q RDY '7 CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 3" BIDS AND PROPOSALS - VARIOUS INSURANCE FOR CALHOUN COUNTY A Motion was made by Commissioner Belk and seconded by Commissioner Mikula to authorize the County Auditor to advertise for proposals for various insurance coverages for Calhoun County, with bids to be opened June 10, 1996. Commissioners Belk, Mikula, Finster, Smith and Judge Hartzog all voted in favor. FLOOD INSURANCE APPEALS BOARD - APPOINTMENT OF MEMBERS A Motion was made by Commissioner Belk and seconded by Commissioner Mikula to re -appointing Wayne Wehmeyer, Don Mc Mahan and Jesse Rodriquez to the Flood Insurance Appeals Board for an additional two year term (current term expires May, 1996). Commissioner Belk, Mikula, Smith and Finster and Judge Hartzog all voted in favor. COUNTY AIRPORT BOARD OF ADJUSTMENTS - APPOINT MEMBERS A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that Mark Daniel and D. J. Williams be re -appointed to a three year term to the Airport Board of Adjustment (current terms expire May, 1996). Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY EMS REPORT REGARDING AMBULANCE PURCHASE After hearing the report of Henry Barber of Calhoun County EMS a Motion was made by Commissioner Mikula and seconded by Commissioner Finster that Calhoun County Commissioners Court approve the vehicle replacement plan for the Calhoun County EMS as presented to the hospital board and subsequently recommended by the hospital board to the Commissioners' Court; and that the Court authorize competitive bids for a chassis as defined in Item # 1 of the proposal dated May 13, 1996, with bids to be opened June 10, 1996; and that the Court declare the Frazer Type I Generator Powered Module as a single source item as defined in Item # 2. Commissioners Mikula, Finster, Smith, Belk and Judge Hartzog all voted in favor. April 23, 1996 MEMORIAL MEDICAL $ CENTER 815 N. Virginia Street Port Lavaca, TX 77979 (512)552-6713 MEMORANDUM TO Henry Barber, EMS Director FROM Bob Bybee, Administrato0 SUBJECT EMSNehicle Purchase/Replacement Plan • *AAA*#*****#*##*A*A###***####*#####*****#****###*##*##*#**#**#*#*#* The Board Finance Committee presented your recommendations regarding the purchase of a new ambulance, using the figure of $93,000.00 and the vehicle replacement plan. The Board agreed that the plan was appropriate, and that remounting existing boxes on new chassis beginning in the year 2000 was a very good idea. Therefore, this memorandum serves as your authority to request that the Calhoun County Commissioner's Court approve the request for purchase and solicit competitive bids on the chassis and single source bids on the box, based upon the reasons stated in your memorandum of March 13, 1996. 341 VEHICLE REPLACEMENT PLAN CALHOUN COUNTY EMERGENCY MEDICAL SERVICE CALHOUN COUNTY COMMISSIONERS COURT MAY 13, 1996 • • • .342 LJ • 0 RECOMMENDATION ♦ DISCONTINUE CONVENTIONAL AMBULANCES ♦ PURCHASE FRAZER GENERATOR POWERED AMBULANCES ♦ PLACE ALL AMBULANCES ON A SIX YEAR OR 70,000 MILE PLAN ♦ CONTINUE 6 YEAR 70,000 EXTENDED WARRANTY PROGRAM ♦ REMOUNT BOXES A MINIMUM OF TWO AND MAXIMUM OF THREE TIMES 343 P POaT A IAVACA a TEXASIA En. IM May 13, 1996 EMS Calhoun 'AIHOTY County COUNTY USTAIN Emergency IFE Medical Honorable Howard Hartzog Commissioners Court 211 S. Ann Street Port Lavaca, Texas 77979 Dear Sirs, Services I have put together a vehicle replacement plan for Calhoun County EMS that I believe will save the County money over the next ten years. The hospital board has approved the concept of the plan as proposed. Based on the plan, I am requesting that the court approve the plan and take the following actions. 1. Let bids for one chassis as specified immediately. 2. Award single source the purchase of the Frazer Type I, 168" long, Generator Powered Module. (As quoted in attached letter) $66,800 3. Consider letting bids on a additional chassis at your meeting in November and award the bid in December. 4. Consider awarding as single source an additional Frazer Type I, 168" long, Generator Powered Module at your December meeting. $66,800 + 1-2% Memorial Medical Center has agreed to fund the purchase of two ambulances. The first, immediately, and an additional ambulance in 1997. 216 E. Mahan Port Lavaca, Texae 77979 Phone (512) 552-1140 • Fax (512)552-H552 0 • 344 • • • / / ✓ i P 7219 RAMPART STREET P.O. BOX 741369 HOUSTOH, TEXAS 77274 By FRAZER. INC. PHONE ,(7135S611 LEADERS IN CUSTOM FABRICATING 5-13-96 The Honorable Howard Hartzog Quote #2477 County Judge & Commissioner's Court Calhoun County 211 S. Ann Port Lavaca, TX 77979 Judge Hartzog, Frazer, Inc. presents for your consideration this quote on a Frazer Type I, 168" long, Generator Powered Module mounted on your Chevrolet 3500 HD, 15,000# GVWR chassis. Itemized prices are: Module conversion $55,000.00 Granning air suspension $ 4,000.00 Ferno 93 ES cot $ 2,500.00 Eight (8) Whelen 97 Series strobe lights w / flange, and (2) Whelen 9806 light bars $ 3,000.00 Ranchhand front bumper w/ tow rings $ 900.00 SS Wheel covers, extra overhead grab rail, running boards, unistrut, man -saver bar, pump rails, radio terminals, and medication refrigerator $ 1,400.00 These prices are quoted F.O.B. our plant, Houston. Delivery is 90-120 days after receipt of order, depending upon chassis being available 45 days before anticipated delivery. These prices can be extended yearly by adding 2% each year. Trade-in units are as follows: Your 1990, Type II, gasoline, strobe, with 72,000 miles -we can give $6,000.00 Your 1988, Type I, gasoline, strobe, with 50,000 miles -we can give $4,500.00 Unfortunately, most used conventional ambulances do not have good resale possibilities. This fact makes the ease and economy of a Frazer remount the best way to get top dollar for your module over the long run. 345 Thank you for considering Frazer, Inc. as the manufacturer of your next ambulance. We • look forward to serving Calhoun County for many years. Best regards, Johd Cri��%� President Frazer, Inc. • �3�6 RESOLUTION REGARDING DISCHARGE INTO GUADALUPE RIVER The following Resolution, introduced by Diane Wilson with Calhoun County Resource Watch, was read to the Court and there was discussion concerning this. Diane Wilson spoke concerning the Resolution as resented. Dennis Broughton of Du Pont, John Dueker with B. P. Chemicals and Kathy Hunt with Carbide all spoke regarding their concerns of zero discharge. Present in the courtroom was Diane Wilson, Dennis Broughton and Amy Hodges with Du Pont, John Dueker and Ann Goulet with S.P. Chemicals, Kathy Hunt with Carbide and Laurel Cahill with Alcoa. Joe Surovik was also present to represent the fishing interests. %esolufioil - W%IMQS, The Guadalupe River feeds into on ecosystem tlartsnstatm and makes viable a variety of flsh, crabs, and shrimp W 4, That the Guadalupe lihTr makes possible the productivity of the San Ammnto Bay System in which a large segment of Calhoun County ` ,,,— residents derive then-ltueltltoods: Whe M+a, The C"adalupe Itiver is a major source of rbinking water for the residents of Calhoun County Wh&m A viable and plentiful source of water is important to thefuture economic development of Calhoun County Now therefore, let It be resolved that Calhoun County Commissioners' • Court, supports and encourages DuPont to pursue the development of zero discharge technology so their wastewater is completely reused • dnpirdiflts * 13 day of May,1995 nao m Comfy Cmttmissimmers'Cmuat $award O Hafteg, Courgp Judge rm Belk, comma„a.aax at SYauley MllFAtq eommLsMae Ax as Mfest: !<farlenff FW , C04n* Clwk Ifeun sm a CCcmadkslaner At 03 Saint W. P7nsta, Commisrtond A:S AW A Motion was made by Judge Hartzog and seconded by Commissioner Smith to modify the Resolution to change the last paragraph from "supports and encourages Du Pont to pursue the develoVment of zero discharge technology so their wastewater is completely reused" to "supports and encourages industry, municipalities and the county and its citizens to minimize waste and make efficient and responsible use of its natural resources". This motion was never voted on. 347 After further discussion Judge Hartzog amended his Motion to Modify the Resolution to state " Calhoun County Commissioners' Court supports and encourages all industries to pursue the development of zero pollution discharge technology so their wastewater is completely re -used." This was seconded by Commissioner Smith. Judge Hartzog, Commissioners Smith, Belk, Finster and Mikula all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following Resolution be passed and withdraw the original Resolution. Diane Wilson was in agreement as to the changes. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. RESOLMON WHEREAS, The Guadalupe River f eds Into an ecosystem that sustains and makes viable a variety of fish, crabs, and shrimp; and WHEREAS, The Guadalupe River makes possible the productivity ofthe San Antonio Bay System In which a large segment of Calhoun County residents derive their livelihoods and WHEREAS, The Guadalupe River is a major source ofdrinking water for the residents ofCalhoun County; and WHEREAS, A viable and plentiful source ofwater is Important to the future economic development ofCalhoun County. NOW THEREFORE, LET /T BE RESOLVED that Calhoun County Commissioners' Court supports and encourages all industries to pursue the development ofzero pollution discharge technology. ADOPTED THIS THE r3TH DAY OF MAY, rgg6. t ALHOUN CO U CO1l1MlSS/ N URT Howard . Ha Calhoun Calhoun uri udQe Helen &, - f R ATTEST Marlene Paul, County lerk .= Kenneth Finster, Precinct #4 0 • RESOLUTION -PORT O'CONNOR CHAMBER OF COMMERCE GRANT REOUEST A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the Court adopt the following Resolution in support of a Grant request by the Port O'Connor Chamber of Commerce. Commissioners Finster, Belk Smith, Mikula and Judge Hartzog all voted in favor. RESOLUTION PORT O'CONNOR CHAMBER OF COMMERCE • WHEREAS, the Townsite of Port O'Connor and the surrounding area has mainly developed andgrown Into a recreational, commercial fishing and retirement community since its original formation Into a Townsite in the early rgoo's. and WHEREAS, the economic activity in the Port O'Connor area is also an important factor In the overall economy of Calhoun County; • and WHEREAS, for many years the Port O'Connor Chamber, a state chartered non pro fit otrganlzation, in lieu ofan of fidalgovernment body has acted as a voice for most ofthe citizenry,- WHEREAS, the Port O'Connor Chamber has conducted, directed, assisted and managed fund raising events to achieve and implement numerousgoals that further improve the overall quality of ifi in this area, (such as the building ofthe frshing pier, the 4tih of/uly Fireworks, the beautification ofthe front beach project, and more); and WHEREAS, The Calhoun County Commissioners' Court and the Port O'Connor Chamber have worked together on numerous occasions to seek and obtain fmandal supportfrom outside sources to assist in obtaining specifhcgoalr and • WHEREAS, the Port O'Connor Chamber is seeking the assistance ofgrants for the construction ofa much needed restroom and bath facility on the County's Public Park, King Fisher Beach Park; and • WHEREAS, Calhoun County Commissioners' Court support the efTrt ofthe Port O'Connor Chamber ofCommerce in seekinggrant money for the constrnction project NOW THEREFORE LET IT BE RESOLVED that the Calhoun County Commissioners' Court recognizes the Port O'Connor Chamber o fCommerce as a responsible entity and a capable organization to oversee the raisingoffhinds and the administration ofthese monies to build the specified improvements to the King Fisher Beach Park. LET IT BE FURTHER RESOLVED that the Calhoun County Connnissioners' Court requests the Directors ofthe Coastal Management Program to give consideration to the Port O'Connor hamberofCommerce request SIGNED AND ADOPTED S E YOF Y, rgg6. How rd . Hartzog, County Judge Calhoun County, Texas Leto Belk, recinct #1 Stanley kula, recinct 42 Attest: Marlene Pa I, County Clerk He/le%n Smitl ,� Precinct #3�� ,� Kenneth Forster, Precinct #4 349 RESOLUTION - HURRICANE AWARENESS WEEK A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to adopt the following Resolution declaring May 19-25, 1996 as Hurricane Awareness Week. Judge Hartzog, Commissioners Mikula, Belk, Smith and Finster all voted in favor. RESOLUTION I- IURRICANEAWARENESS WEEK MAY 19-z5, t996 WHEREAS, hurricane season offldally begins June i, r996,• and WHEREAS, Texas has been spared major hurricanes in recent years, it is important f r residents and visitors to our beautiful coastal communities to be mind 6d ofthisgood fortune; and WHEREAS, the 624 miles ofTexas Gulf coastline, dud Calhoun County, make the state in general and this area in particular vulnerable to the damaging effects - physical, sociological, and economic - that a hurricane or tropical storm could cause, and WHEREAS, hurricanes and tropical storms can produce surge tide flooding far away from the coast and can cause heavy rains throughout a large portion ofthe state, and WHEREAS, Hurricane season 1995 was one ofthe most active ever, with one tropical storm making landfall in Texas and several others threatening the Texas coast, • and WHEREAS, the Governor's Division ofEmergency Management ofthe Texas Department of Public Safety, the National Weather Service, the Texas Department oftnsuranee and the Texas Catastrophe Property Insurance Association suggest that all Texans and visitors to Calhoun County be aware ofthe dangers and problems associated with hurricanes and tropical stonns• and WHEREAS, both public and private entities should develop emergency response and recovery plans in coordination with local emergency management offlces and WHEREAS, all Texans should be aware ofand prepared for these devastating storms; and WHEREAS, Governor George W. Bush has declared the week fMay ig25, r996 as Hurricane Awareness Week in Texas NOW THEREFORE LET IT BE RESOLVED that Calhoun County Commissioners' Court joins Governor Bush in dedaring the week ofMay 19-25, r996 as Hurricane Awareness Week in Calhoun County. BE IT FURTHER RESOLVED that Calhoun County Commissioners' Court urges all dozens to participate in hurricane preparedness activities available through the Calhoun County Emergency Management Offrce, including attendance at community preparedness meetings, attention to watch and warning instructions and their meanings and use o fhurricane awareness literature for all ages and needs available through local, state and v unteer organizations. SIGNED AND SEALED T S T E r3 OF MAY, rgg6. Howard . Hartz g, ou Judge Calhoun County, Texas , �)-. anZ6�6 Helen S Precinct #3 /m, . TJ L✓. cTa,a min Kenneth Finster, Precinct #4 • • Attest `-350 Marlene Paul, County Clerk CALROUN COUNTY PRECINCT NO. 4 - SALVAGE ITEMS A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following items in Precinct No. 4 be declared salvage: One Gas Heater -acquired 1956. Cellular Technophone and tank stand. Commissioners Finster Belk, Smith, Mikula and Judge Hartzog all voted in favor. The County Clerk, the Sheriff's Dept., Justices of the Peace Precinct No. 3, 4 and 5 presented their monthly • reports for April, 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said repports be approved. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Finster, Mikula, Smith, Belk and Judge Hartzog all voted in favor. BDDGET AMENDMENT REQGEST To: Calhoun County Commissioners' court From: / i P �} . (Delp-artment making this request) Date: 5_ 1_ • I request an amendment to the Iq1(I budget for the year following line items in my department: Amendment GL Account / ---Account Name --- Amount_--_ 01-do3a-�5�oc_ 30 h1 ) Net change in total budget for this department is: other remarks/justification: i `U Reason ------------------- I understand that my budget cannot be amended s requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval Date posted to General Ledger account(s): 351 11 BUDGET AMENDMENT REQUEST To: Calhoun' County Commissioners' Court �/ From: : , , ,WY,Q • (Departme t making this re est) Date: 5_ U� l 1 I ) a -1II /(�] I request an amendment to the __{Jo _ budget for the (year) following line items in my department: Amendment liL Account ii Account Name Amount Reason 1 Y111YYY1YYIY YYYYYYYIIYYYIYYYYY 1YIYYYYYYYYYY YY b YYY11YYYYYIIYY YY 01-45-05--7w- ad io rrw>`+ 500. o� Qdd (rno p nl- 45.05-b22 I Sao VWK AMR Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: / r X Date of Commissioners' Court approval: • Date posted to General Ledger account(s): -352 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: S I o _C I request an amendment to the Iqq budget for the year following line items in my department: Amendment GL -Account # --- --- Amount Reason ------------ /--Account-Name-------------------- ------------------- � i Net change in total budget for this department is: g Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: iDate posted to General Ledger account(s): 353 Account Name BUDGET AMENDMENT REQUEST To: Calhoun County � Commissioners' Court U� From: p0_ \ a (Department making this request) Date: 6 - I o —Cf 0 I request an amendment to the budget for the year following line items in my department: GL Account 01-60a,3-6-15x Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason -------- ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 354 BUDGET AMEN MMm RIQUEBT Tot Calhoun County Commissioners, Court rroms (Department making this request) Date: ) T_ I request an amendment to the j �! budget for the following, line items in -MY department: GL Account_/_ al 70 Account Name Net change in total budget for this department jet Other remarks/justifioation: 6 Amendment Amount -47 o6.o i ��o• DO I understand that my budget cannot be amended as Commissioners, Court approval is obtained. • signature of official/department head: Date of .Commissioners, Court approval. Date posted to General Ledger account (a)t. Reason_ until 355 ACCOUNTS ALLOWED - COUNTY Claims totaling $280,852.88 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims her approved for payment. Commissioners Smith, Mikula, Finster and Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,348.20 for the Hospital Indigent Health care Fund were resented by the County Treasurer and after reading and verifying same, a Motion was made by Judge • Hartzog and seconded by Commissioner Mikula that said claims be approved for payment. Judge Hartzog, Commissioners Mikula, Finster, Belk and Smith all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for April, 1996 and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Smith that said report be approved. Judge Hartzog, Commissioners Smith, Mikula, Belk and Finster all voted in favor. THE COURT RECESSED UNTIL FRIDAY, NAY 17, 1996. • is 356 • • REGULAR MAY TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD MAY 17, 1996 BE IT REMEMBERED, that on this the 17th day of May, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - VARIOUS INSURANCE FOR CALHOUN COUNTY A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to change the bid opening date of the various insurance proposals from June 10, 1996 as stated in the May 13, 1996 minutes to July 8, 1996. Judge Hartzog, Commissioners Mikula, Smith, Belk and Finster all voted 1n favor. DRY FIRE HYDRANTS - REQUEST FOR ADDITIONAL FUNDS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to request additional funds from Texas Forestry Service for Dry Fire Hydrant Program and authorize the County Judge to sign. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Smith and seconded by Commissioner Belk that the minutes of March 29th, 1996 be approved. Commissioners Smith, Belk, Mikula Finster and Judge Hartzog all voted in favor. Howar G. Hartzog County Judge Leroy Be Commissioner, Pct. 1 S an ey Mi u a Commissioner, Pct. 2 He 1 en J. Smit Commissioner, Pct. 3 Kenne W. Finster Commissioner, Pct. 4 Mar ene Pau County Clerk -: 357 BUDGET AMENDMENTS - DISTRICT CLERK - R & B PCT. 3 - FIRE PROTECTION POINT COMFORT A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: k t4 Cia.1 L (Department making this request) Date: 1_11C/� o- o I request an amendment to the Ic ` budget for the year following line items in my department: GL Account // Account Name `(v C 0_ Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 358 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: '-Z8 -A-+ 3 • (Department making this request) Date: I request an amendment to the ( � budget for the year following line items in my department: GL Account i/ 5�/01 Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount //' O `Y 3 8 q Reason ------------------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 359 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J. p — P.�A J ` r (Department making this reque t) Date: I request an amendment to the ICICI budget for the year following line items in my department: GL Account Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 360 Justices of the Peace, Pct. 1, Pct. 2, Pct. 3 and District Clerk presented their monthly reports for April, 1996 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said reports be approved. Commissioners Smith, Mikula • Belk, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $106,380.24 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Smith, Belk, Finster, Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to approve the payment of $8,000.00 to Krueger Construction Co. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. Sharron Marek brought her granddaughter to the Court and introduced Molly Claire Marek. THE COURT RECESSED UNTIL 1:30 P.M. • THE COURT RE -CONVENED AT 1:30 P.M. WITH COMMISSIONERS BELK AND SMITH ABSENT. PRESENT WERE JUDGE HARTZOG, COMMISSIONER FINSTER, MIKULA AND COUNTY CLERK 14ARLENE PAUL. WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT -ANNUAL REPORT Walter Pilgram, Chairman of West Side Calhoun County Navigation District presented the General Purpose Financial Statement of Bumgardner and Morrison for the year 1995. James Houlihan presented his activity report. A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to approve the reports. The Court expressed their appreciation of the work done for Calhoun County. Commissioner Finster and Judge Hartzog were asked to tour with the Navigation Commissioners the widening and deepening project and were hosted by King Fisher Marine and found it to be interesting and enlightening. THE COURT ADJOURNED. I �i 361 SPECIAL MAY TERM HELD MAY 28, 1996 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 28th day of May, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Thomas M. Pollan, Attorney with Bickerstaff, Heath, Smiley, et al, appeared before the Court to explain the Settlement Agreement concerning the law suit No. 3-96-028-CV; William Waters, Jr., et al, v. Calhoun County, Texas, in the Third Court of Appeals at Austin. A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to authorize the County Judge to sign the documents to settle the law suit with Bauer, et al vs. Calhoun County being Cause # 95-11140A in the District Court of Travis County, Texas, 200th Judicial District and also being No. 3-96-028-CV in the Third Court of Appeals at Austin, Texas. (Settlement agreement follows). • • 362 a Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, L.L.P. hlt17l ,bickcrx4ilr.mm/-bhs Amin MO. N h .tlurn Munn"—n1 t'uunrl Sl.phnn Fuel—fif l',mnW 1700 Frazt Bank Plaza 8 i 16 Congress,l.rnue Austin, tex.'tr 78711h2JJ:i (iIt)J72B821 Fax (512)82M1SBJR ,Vn: nlrk,MWT IJwla AaW ftiA NArtl.a• INmn 1. Fn*, S.ra llanlmy Iron C. K,bnn hrafh` M)n A. 1lrpanief ('atherinr P n Fnr•r• Krvin W 011 M1xw) A Ilwna Thnn. ,11. Pollan• Suan l4 Csnu J. Gn•x lM.,. 1Jkhu1Snn. AIa1lmnJrcN. Ann Clarke Snell (tahina 1' vq Allfi.m n. N't Ill` t'atrdn r Kirk .Inhn lf.K WM . Xnw KmM N I Jrvir tiifm•nhx J. Sr.glrnn Ilaml Jn ISn Ulm. Can yn C. Shdlman Nand u. %f n*e Iklnr.IM1 llrrtln•R Lnmu I'Mi \bn Nfilrn Ann It 11 her dnida G. Vn.nn- Iy nq n. F,dk..b. Lynn ft. Shorn" Cris If. nnmmoml 11111 munnrt May 28, 1996 Ms. Diane O'Neal Clerk, Court of Appeals Third District of Texas Price Daniel, Sr. Bldg., Room 101 209 West 14th Street Austin, TX 78701 RE: No. 3-96-028-CV; William Waters, Jr., et al. v. Calhoun County, Texas; In the Third Court of Appeals at Austin, Texas Dear Ms. O'Neal: Enclosed please find the following: 1. The original and 3 copies of the Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment. 2. The original and 3 copies of the letter from the Office of the Attorney General of Texas indicating no objection to the Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment. Please bring these documents to the attention of the Court at your earliest convenience. TMP:ea Enclosures CC: Mr. Steve Kosub Ms. Sheela Rai Judge Howard Hartzog Very truly yours, � Q i G� vim an 0 �l • y�i� `�'c�,� Thomas M. Pollan 363 NO. 3-96-028-CV • IN THE THIRD COURT OF APPEALS AUSTIN, TEXAS WILLIAM WATERS, JR,, JUANIECE MADDEN, W.H. BAUER, SR, LOUISE BAUER, and Y' W.H. BAUER, JR., Appellants, V. CALHOUN COUNTY, TEXAS, Appellee JOINT MOTION TO REVERSE AND REMAND TO • EFFECTUATE SETTLEMENT AGREEMENT MODIFYING JUDGMENT TO THE HONORABLE THIRD COURT OF APPEALS: 1. Appellants William Waters Jr., Juaniece Madden, W.H. Bauer Sr., Louise Bauer, and W.H. Bauer Jr., and Appellee Calhoun County, Texas, jointly move this Court to reverse the judgment of the trial court, without regard to the merits, and to remand this cause to the trial court with instructions to modify the judgment below to effectuate the parties' proposed settlement agreement. A copy of the parties' Settlement Agreement executed subject to this Court's granting this Motion and the entry of a Final Judgment in the form agreed to by the parties, is attached hereto, marked Exhibit "A," and incorporated herein by reference. Alternatively, the parties ask this Court to modify the • 30 • judgment of the trial court by correcting or reforming the judgment to reflect the terms contained in the parties' settlement agreement. 2. This Court has authority under Rules 59(a)(1)(A) and 80(b) of the Texas Rules of Appellate Procedure to "reverse and remand this cause to the trial court to effectuate the settlement of the parties." Dunn v. Canadian Oil & Gas Services, Inc., 908 S.W.2d 323, 324 (Tex.App. --EPPaso 1995, no writ)(applauding Justice Duncan's dissent in Panterra Corp. v. American Dairy Queen, 908 S.W.2d 300 (Tex.App.--San Antonio, 1995, n.w.h.)). Alternatively, this Court has authority to modify the judgment of the trial court by correcting or reforming the judgment, in accordance with Rule 80(b) of the Texas Rules of Appellate Procedure. For all .of these reasons, Appellants and Appellee Calhoun County, Texas, ask this Court to grant this joint motion to reverse and remand, without regard to the merits and with instructions for the trial court to enter a modified judgment in accordance with the parties' settlement agreement, or, alternatively, to modify the judgment of the trial court by correcting or reforming the judgment to reflect the terms contained in the parties' settlement agreement, and to grant any other relief to which the parties may be entitled. Respectfully submitted, PHIL STEVEN KOSUB State Bar No. 11692500 ROBINSON C. RAMSEY • State Bar No. 16523700 2 365 SOULES & WALLACE 1500 Frost Bank Tower 100 West Houston Street San Antonio, Texas 78205 • Telephone: (210) 224 9144 Telecopier: (210) 224 7073 ATTORNEYS FOR WILLIAM WATERS JR., JUANIECE MADDEN, W.H. BAUER SR., LOUISE BAUER, AND W.H. BAUER JR., Y` THOMAS M. POLLAN State Bar No. 106095000 CATHERINE BROWN FRYER State Bar No. 07496700 MICHAEL SHAUNESSY State Bar No. 18134550 BICKERSTAFF, HEATH, SMILEY, POLLAN, KEVER & McDANIEL, L.L.P. 1700 Frost Bank Plaza • 816 Congress Avenue Austin, Texas 78701-2443 ATTORNEYS FOR CALHOUN COUNTY, TEXAS 3 366 • • VERIFICATION STATE OF TEXAS § § COUNTY OFBEXAR § BEFORE ME, the undersigned authority, personally appeared Phil Steven Kosub, who upon his oath, stated that he is one of the attorneys of record for Appellants, William tY Waters, Jr., Juaniece Madden, W.H. Bauer, Sr., Louise Bauer, and W. H. Bauer, Jr., in the above -entitled and numbered cause; that he has read the above Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment; and that all of the statements contained therein are within his personal knowledge and are true and correct, f PHIL STEVEN KOSUB SUBSCRIBED AND SWORN TO before me by Phil Steven Kosub on this the rt- oro day'of May, 1996. M CYNTHIA CROCKHR MAaY Rsle.spn olTam �gtms3cber�wAMtts,tee7 742K002t38838 L, NotAry Public, State of Texas 367 VERIFICATION STATE OF TEXAS $ COUNTY OF CALHOUN S BEFORE ME, the undersigned authority, personally appeared Thomas M. Pollan, who upon his oath, stated that he is one of the attorneys of record for Appellee, Calhoun County, Texas, in the above -entitled and numbered cause; that he has read the above Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment; and that all of the statements contained therein are within his personal knowledge and are true and correct. He further states that the Settlement Agreement and Mutual Release, as signed by the parties, and the Agreed Final Judgment, as signed by the attorneys for the parties, attached as Exhibit "A" are true and correct copies of those documents as executed by the parties. 1tel THOMAS M. POLLAN SUBSCRIBED AND SWORN TO before me by Thomas M. Pollan on this the a'�Z_ day of May, 1996. Notary Public, State of_!cas SUSM RILEY Notary PWW, Sza o1 Teas My commuioa cgra APRIL 16, 2000 calvarif.cmp • 065 EXHIBIT A SETTLEMENT AGREEMENT AND MUTUAL RELEASE 0 369 NO. 3-96-028-CV • IN TRZ TSIRD COURT OF APPtALS AUSTIN, TLYAB VTLLIAK MATERS, JR., JUANIICS !MADDEN, N.B. BAUiR, SR., LOVISS BAMM, and W.H. BAOiR, JA., Appellants V. CMZOUN Comm, TYXAS, Appellee on Appeal from cause No. 95-11140-A 200th Judicial District Court of Travis County, Texas 48TTL EMEM A(&SEM WT Am K=AL ULYas4_E This Settlement Agreement and Mutual Release (hereinafter called •Agreement*) is by and between Calhoun County, Texas ("Calhoun County" or "the County") and William Waters, Jr., Juaniece madden, N_ H. Bauer, Sr., Louise Bauer, and W. H. Bauer, Jr. ("the Bauer Parties"). This Agreement is made subject to the remand of the case to the 200th Judicial District Court of Travis County, Texas, and the entry of the Agreed Judgment. WHEREAS. Calhoun County intended to issue Sight Million Five Hundred Thousand and no/100 dollars ($a,So0,000.00) worth of Tax Anticipation Notes. (hereinafter referred to as "TANS"-) for the purpose of constructing a county jail, parka and recreational • Vr.7a•A ncx 07T 7TS vuta" i-Jt715ti371J [H LS:zZ %6T-CT-AHW 3'70 facilities, right-of-way projects, improvements to the County Courthouse, and improvements to County Courthouse parking, as well as the acquisition of real estate related to these projects thereinafter collectively referred to as "the Capital Projects'U; WHEREAS, the Calhoun County Commissioners' Court passed an order on July 18, 1995 authorizing the County's Bond counsel and the County's Financial Advisor to proceed with the preparation of preliminary documents in the anticipation of the issuance of TANS secured by a pledge of ad valorem taxes; WHEREAS, the Sauer Parties brought suit in the 135th Judicial District Court of Calhoun County, Texas in Cause No. 95-8-12942 and styled william waters Jr Juaniege maddell. w H. Bauer Sr uise Hauer. W. x. Bauer, Jr. vs. Calhoun County (said suit hereinafter referred to as "the Calhoun County Action"l challenging the legality and constitutionality of the ,issuance of TANS for the stated purpose; MEREAS. Calhoun County brought suit in the 200th Judicial District Court of Travis County, Texas in Cause No. 95-1.1140-A and styled Ex Parte CalhounCgMaty (said suit hereinafter referred to as "the Travis County Action")seeking a declaratory judgment and bond validation pursuant to Article 717m-1 of the Texas Revised Civil Statutes; WNFREAS, the Calhoun County Action was consolidated into the Travis County Action; u 1"�rag. ery ZT/M d 9L"9S eZ£ ZSS H1tf3H ' iitl1S63>018 Not _ 6S:ZZ 9661-D'1-AbW 371 WHEREAS, the Attorney General of the State of 'Texas wits joined as a Defendant in the proceedings as required by Article 717m-1; WHEREAS, on September 6. 1995, Judge Suzanne Covington ordered the Bauer Parties to post a Three Hundred Fifty Thousand and no/100 dollars ($350,000.00) bond (hereinafter "the Bond") as a condition of continued participation in the Travis County Action; WHEREAS, on September 1S, 1995, the Bauer Parties as principal and old Republic Surety Company as surety posted Bond No. LSC1051027 in the amount of Three Hundred Fifty Thousand and no/100 dollars ($350,000.00)1 WHEREAS, on September 20, 1995, Judge Peter Lowry signed an order severing the portion of the Travis County Action relating to the Bond, designating that action as Cause No. 95-11140, and redesignating the original Travis County Action as Cause No. 95- 11140-A; WHEREAS, the parties proceeded to trial in Cause No. 95-11140- A and at the close of the evidence the trial court entered ,a Judgment in favor of the County and against the Bauer Parties; WHEREAS, the Bauer Parties appealed the trial court a judgment in an appeal styled William Waarg. Jr.. Juanieee Madden, W. A. Bauer, Sr.,Louise Bauer. and W H. Bauer Jr vs Calhoun County Texas and bearing Cause No. 3-96-00028-CV (said action hereinafter referred to as "the Appeal") which is now pending before the Court of Appeals for the Third Judicial Districtl and cal,e[ig.tq C71VM*A Arx cvr 7TC xLtl3H ' 3Jd1$63>01a 9S;ZZ 9661-7T-AtA4 0 r] 3'72 WHEREAS, the parties wish to avoid the uncertainty and cost of continued litigation; NOW, THEREFORE, FOR AND IN CONSIDERATION of the recitals set forth above, the agreements, promises, covenants, representations, and warranties made by the parties in this Agreement and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby mutually agree as follows; 1. The parties will file joint motions to dismiss this appeal and Cause loos. 95-11140 and 95-11140-A in the 200th Judicial District Court of Travis County, Texas pursuant to this settlement agreement. The joint motions shall be in the form provided in Exhibits 01" and 429 attached hereto and incorporated herein by reference. 2. The Hauer Parties release all claims regarding the legality and constitutionality of the County's issuance of the TANS the subject of this litigation. 3. Calhoun County will reduce the amount of TANS to be sold from Eight Million Five Hundred Thousand and no/100 dollars ($8,500,000.00) to an amount not to exceed Four Million Two Hundred Fifty Thousand and no/l0o dollars ($4,250,000.00). 3. Calhoun County will not use any proceeds to the TANS that are the subject of this lawsuit for the construction of a county jail. Calhoun County commits to undertake a feasibility study and public hearings regarding the need for a new county jail, and if Calhoun County determines that a now county jail is needed, smut a Jb1m mmi An mnmL aII rme. ►eye 0 enUKag. eq cl/su'd ergs 0Z£ ZZS NIH3F1 A:rH1S93701H eS:eZ 9661-bi-Atlw .373 it will finance the construction of a new counr.y jail through general obligation bonds or certificates of obligation, such obligations being subject to voter recourse as provided by statute. 4. Calhoun County will reduce the expenditures provided for in the County Budget approved and adopted by the Commissioners, Court in September of 1995 by Three Hundred Twenty -Five Thousand and no/100 dollars ($325, 000. 00) , with the specific reductions in spending called for in the September 1995 Budget to be determined by the Commissioners, Court. S. Upon the complete execution of this Agreement, the dismissal of the Appeal, the entry of the agreed final judgment by the 200th Judicial District Court of Travis County, Texas, the County will take such actions as necessary to assist the Sauer Parties to withdraw the Bond filed in the Travis County Action. 6. For and in consideration of the aforementioned agreements, the Bauer Parties, collectively and individually, and on behalf of each of their agents, assigns, partners, related companies, legal representatives, and successors, fully, finally, And forever RELEASE, ACQUIT., AND FOREVER DISCUARGE Calhoun County from any and all past, present, and future claims, demands, obligations, actions, causes of action, damages of any nature whatsoever, whether known or unknown, liquidated or unliquidated, that are in any way related to the issuance of the TANs the subject of this litigation, any proceedings taken in connection with the issuance of the TANS the subject of this litigation, or that were SCMU NT lmt OWT Arm 90-M . acu..Nsc hp! S aallKl9. u.p LUg0'd Gigs 0Z2 ZTS H1tl3H ddtllSd3�019 6S:i2 9661-PT-AbW 0 0 • 3'74, or could have been raised in the Calhoun County Action or the Travia County Action regarding the TANS the subject of this litigation. 7. For and in consideration of the aforementioned agreements and upon the complete execution of this Agreement and the dismissal of this appeal and the above -mentioned trial court Cause Nos. 9s. 11140 and 95-11140-A, Calhoun County fully, finally and forever RELEASEs, ACQUITS AND FOREVER DISCHARGES the Bauer Parties from any and all past, present and future claims, demands, obligations, actions, causes of action, damages of any nature whatsoever, whether known or unknown, liquidated or unliquidated, that are in any way related to the issuance of the TANS the subject of this litigation, any proceedings taken in connection with the issuance of the TANs the subject of this litigation, or that were or could have been raised in the Calhoun County Action or the Travis County Action regarding the TANS the subject of this litigation. a. Each party hereto represents and covenants that they have not assigned any claim or cause of action released herein. The Bauer Parties agree to hold harmless Calhoun County from and indemnify it against any and all much claims, including reimbursement of attorneys, fees, incurred in defending such claims, demands, causes of action and/or judgments. Calhoun County agrees to the extent allowed by law to hold the Bauer Parties harmless from and indemnify them against any and all such assigned 6nTL KtOr AG&U VT An 1MWZ IIVXUC page e • c�IleGq. bep . fTiLO'd 8L"9S 0ZE ZTS Hlb34 ' ify15?J3�Ola 65:ZZ 966t-p,-ttiW .375 claims, including the payment of attorneys, fees, incurred in defending such claims, demands, causes of action and/or judgments. 9. This Agreement shall be binding upon and inure to the benefit of each of the parties hereto and each of their respective elected officials, officers, affiliated businesses, partners, agents, servants, employees, attorneys, trustees, officers, directors, predecessors, successors, assigns, heirs, legal representatives, executives, aand administrators. 10. This Agreement shall be governed by, construed, and enforced in accordance with, and subject to the laws of the State of Texas. 11. It is expressly understood and agreed that the terms of this Agreement are contractual and not mere recitals and that the parties hereto intend to be and are hereby bound by its terms. 12. This agreement may be executed by Signatures ou more than one counterpart, and if so executed the various counterparts shall be and constitute one instrument for all purposes. For convenience, the several signature pages may be collected and annexed to one or more copies to form complete counterparts. 13. This Agreement may only be modified or amended by a writing signed by all parties to this Agreement or their respective authorized representatives, successors or assigns. 14. Each undersigned individual, by his or her signature, warrants that he or she is fully authorized to execute and enter into this Agreement. $R-rwc ZV1Wr km ramut KLJAA% Nqc f Ti30'd B%% 02E zTS HLW3N ddilS2i3NJt8 65:�Z 966T-rr-�du • • 376 SENT BY-. 5-15-96 : 14:20 : Soules & Wallace- ;# 9/13 • 15_ This Agreement is fully and voluntarily entered into b3' the Parties hereto and each party states that he or she or it has read this Agreement, has obtained advice of legal counsel of his or her or its choice, had the effects of the execution of this Agreement explained to him or her or it, understands all of the terms of this Agreement, and executes this Agreement voluntarily and of its or his or her own free will and in accord with full knowledge of the legal significance and conseq uences -of this Agreement. 16. It is expressly understood and agreed that this Agreement embodies the entire agreement between and among the parties hereto and supersedes any and all prior agreements, arrangements or • understandings between and among the parties. No oral understandings, statements, promisee, terms, conditions, obligations or agreements contrary or in addition to the terms of this Agreement exist. APPRbM AMD ZXNCOT1m QYa GLHOON C , Byi r oK NARTZ Calhoun CountY Judge /�arL WILLIAM AT>;R6, JA, CE EN • 8=166:4"c.p 142MI MO fd[wL Mtz"X 0/60'd am 02£ ZTS yT 0 H1H3H '-JA4j%M:)j9 PR,C? cwC?—«' �.., N. H. AUER SR. - LOUIS HAUER 1 � W. H. SAUM, JR. urr6o'r t AC"JPRRT ,w Win= RZLZA5C eat.ataq.eap pa" a i £Ti01'd BE% 02£ ZTS HU13H ' AJUlS2i3AA1H 00:£2 9661-vT—ACU 0 OF TEXAS § 5 Y OF CALHOUN g BEFORE ME, the undersigned notary public in and for said county and state, on this day personally appeared WILLTAM WATERS, JR. and acknowledged to me under oath that he executed the above and foregoing Settlement Agreement and Mutual Release for the -purposes and considerations expressed therein, that he executed the Game as his free and voluntary act and deed and after having read it fully, and after having the legal effect and consequences thereof explained to him by his counsel of choice, and after realizing the effect thereof; and that the same was executed by him without any threat, force, fraud,'Auress or representation of any kind (other than those representations set forth in the foregoing instrument, by any person whatsoever). N�" i`•, U%�9A GOSSM '' MY GOmM1SSI0N FIRE$ June 16, 20M STATE OF TEXAS § COUNTY OF ehujeuN g BEFORE ME, the undersigned notary public in and for said county and state, on this day personally appeared JUANIECE MADDEN, and acknowledged to me under oath that she executed the above and foregoing Settlement Agreement and Mutual Release for the purposes and consideratigns expressed therein, that she executed the same as her free and voluntary act and deed and after having read it fully, and after having the legal effect and consequences thereof explained to her by her counsel of choice, and after realizing the effect thereof. and that the same was executed by her without any threat, force, fraud, duress or representation of any kind (other than those representations set forth in the foregoing instrument, by any person whatsoever). CA."biFl RA.a GL.NIJ\LES �: � ;•. .Ir, m „�` Expiras qn. ACK% i A$V VVTVJV. AEUW9 ET/11'd %%3 0Z£ 2i$ Notary Ic In and for the State of Texas page Ya RLb-3M . jju1sMG>o1a 00:£2 966T-di-AtW _ 3'79 STATE OF TEXAS SAcK c w COUNTY OF C�gy�) BEFORE ME, the undersigned notary public in and for said county and state, on this day personally appeared H. H. BAUER, SR, and acknowledged to me under oath that he executed the above and foregoing Settlement Agreement and Mutual Release for the purposes and considerations expressed therein, that he executed the same as -his free and voluntary act and deed and after having read it fully, and after having the legal effect and consequences thereof explained to him by his counsel of choice, and after realizing the effect thereof; and that the same was executed by him without any threat, force, fraud, duress or representation of any kind (other than those representations set forth in the foregoing instrument, by any person whatsoever). ;y,�y. •.," CAWEI!TA a GONZAL.E • .�� No -.cry PubIIC scats of Twas MY Commlwon Expbes STATE OF TEXAS S Sa aks t § COUNTY OF CAZHBUN § of t fin, q otary p lic f In and for the State of Texas BEFORE ME, the undersigned notary public in and for said county and state, on this day personally appeared LOUISE BAUER and acknowledged to me under oath that she executed the above and foregoing Settlement Agreement and Mutual Release for the purposes and considerations expressed therein, that she executed the same as her free and voluntary act and deed and after having read it fully, and after having the legal effect and consequences thereof explained to her by her counsel of choice, and after realizing the effect thereof; and that the same was executed by her without any threat, force, fraud, duress or representation of any kind (other than those representations set forth in the foregoing instrument, by any person whatsoever). •�'i,iy�•., (,-AGMc JTA 6GONZAIES lrMUNE" MIRC&KMT Imm K13[L�L KrLr. v calaeup,cmp ETicl"d 8£91;; 02F. 2T; . 7c�R.��t Notary Pub is In and for the state of Texas papa 11 H1li3H ' jjH1G�13N019 00:ce 9669-b'T-AbW • i L' SINC BY: 5-15-96 : 14:21 : souses & Wallace- 413l13 • ET'd ltllol STATE OF TEXAS COUNTY OF CALHOUN 5 S S BEFORE )7E, the undersigned notary public in and for said county and state, on this day personally appeared W, H. BAOER, JR, and acknowledged to me under oath that he executed the above qnd foregoing Settlement Agreement and Mutual Release for the purposes and considerations expressed therein, that he executed the same as .and his free and voluntary act and deed and after having read it fully, explainedrto him hiss legal effect and consequences thereof P Y 8 couneei of choice, and after realizing the effect thereof; and that the Name was executed by him without any threat, force, fraud, duress or representation of any kind (other than [hoes on whatsoetionsver). set forth in the foregoing instrument, �' anY Person whatsoever), �'_= nn con+nnssws ecnra:s • STATE OF TEXAS COUNTY OF C"NCVA Q BEFORE ME, the undersigned notary public in and for said county and state, on this day personally aPPeared NOand or aaC, as County Judge of Calhoun County, Texas, and acknowledged T me under oath that he executed Agreement and Mutual Release the above and foregoing Settlement for the purposes and considerations xPd therein, that he executed the same as his free and haoin voluntary Oct and deed and after having read it fully, and after q the legal effect and corLvequences thereof explained to him an his counsel of choice, and after realizing the effect thereof; and that the same was executed by him without any threat, force, fraud, duress or representation of any kind (other than those representations set forth in the foregoing instrument, by any Person whatsoeverl. YSRIrmwnu0 axl A U.=r XV X-MML ULn W ZLi0 'd GE99 am ZTC NOtazy Pu ie In and for the State o Texas NltGH ' y-iHin" ya Da„ " _ '381 Exhibit 111" • Joint Motion To Reverse and Remand to Effectuate Settlement Agreement Modifying Judgement and Agreed Final Judgment r �J 382 0 NO. 3-96-028-CV IN THE THIRD COURT OF APPEALS AUSTIN, TEXAS WILLIAM WATERS, JR, JUANIECE MADDEN, W.H. BAUER, SR-, LOUISE BAUER, and " W.H. BAUER, JR., W V. Appellants, CALHOUN COUNTY, TEXAS, Appellee JOINT MOTION TO REVERSE AND REMAND TO EFFECTUATE SETTLEMENT AGREEMENT MODIFYING JUDGMENT TO THE HONORABLE THIRD COURT OF APPEALS: 1. Appellants William Waters Jr., Juaniece Madden, W.H. Bauer Sr., Louise Bauer, and W.H. Bauer Jr., and Appellee Calhoun County, Texas, jointly move this Court to reverse the judgment of the trial court, without regard to the merits, and to remand this cause to the trial court with instructions to modify the judgment below to effectuate the parties' proposed settlement agreement. A copy of the parties' Settlement Agreement executed subject to this Court's granting this Motion and the entry of a Final Judgment 0 in the form agreed to by the parties, is attached hereto, marked Exhibit "A," and incorporated herein by reference. Alternatively, the parties ask this Court to modify the 383 judgment of the trial court by correcting or reforming the judgment to reflect the terms contained in the parties' settlement agreement. 0 2. This Court has authority under Rules 59(a)(1)(A) and 80(b) of the Texas Rules of Appellate Procedure to "reverse and remand this cause to the trial court to effectuate the settlement of the parties." Dunn v. Canadian Oil & Gas Services, Inc., 908 S.W.2d 323, 324 (Tex.App.--E1'Paso 1995, no writ)(applauding Justice Duncan's dissent in Panternz Corp. v. American Dairy Queen, 908 S.W.2d 300 (Tex.App.--San Antonio, 1995, n.w.h.)). Alternatively, this Court has authority to modify the judgment of the trial court by correcting or reforming the judgment, in accordance with Rule 80(b) of the Texas Rules of Appellate Procedure. For all.,of these reasons, Appellants and Appellee Calhoun County, Texas, ask this Court to grant this joint motion to reverse and remand, without regard to the merits and . with instructions for the trial court to enter a modified judgment in accordance with the parties' settlement agreement, or, alternatively, to modify the judgment of the trial court by correcting or reforming the judgment to reflect the terms contained in the parties' settlement agreement, and to grant any other relief to which the parties may be entitled. Respectfully submitted, PHIL STEVEN KOSUB State Bar No. 11692500 ROBINSON C. RAMSEY State Bar No. 16523700 G C 384 SOULES & WALLACE • 1500 Frost Bank Tower 100 West Houston Street San Antonio, Texas 78205 Telephone: (210) 224 9144 Telecopier: (210) 224 7073 ATTORNEYS FOR WILLIAM WATERS JR., JUANIECE MADDEN, W.H. BAUER SR., LOUISE BAUER, AND W.H. BAUER JR., .r r- I1"a,A.f DX THOMAS M. POLLAN State Bar No. 106095000 CATHERINE BROWN FRYER State Bar No. 07496700 MICHAEL SHAUNESSY State Bar No. 18134550 • BICKERSTAFF, HEATH, SMILEY, POLLAN, KEVER & McDANIEL, L.L.P. 1700 Frost Bank Plaza 816 Congress Avenue Austin, Texas 78701-2443 ATTORNEYS FOR CALHOUN COUNTY, TEXAS 3 38$ VERIFICATION STATE OF TEXAS § COUNTY OF BEXAR § BEFORE ME, the undersigned authority, personally appeared Phil Steven Kosub, who upon his oath, stated that he is one of the attorneys of record for Appellants, William YM Waters, Jr., Juaniece Madden, W.H. Bauer, Sr., Louise Bauer, and W. H. Bauer, Jr., in the above -entitled and numbered cause; that he has read the above Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment; and that all of the statements contained therein are within his personal knowledge and are true and correct. • PHIL STEVEN KOSUB SUBSCRIBED AND SWORN TO before me by Phil Steven Kosub on this the C`v day'of May, 1996. �^4 00000 CYNTNtA CRnOCKER *.mynmk sunaro� ��Yl,pYri.�s87 7423.002U8e38 17 �i (mot .�eip Not6ry Public, State of Texas • 386 0 0 VERIFICATION STATE OF TEXAS $ 9 COUNTY OF CALHOUN ; BEFORE ME, the undersigned authority, personally appeared Thomas M. Pollan, who upon his oath, stated that he is one of the attorneys of record for Appellee, Calhoun County, Texas, in the above -entitled and numbered cause; that he has read the above Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment; and that all of the statements contained therein are within his personal knowledge and are true and correct. He further states that the Settlement Agreement and Mutual Release, as signed by the parties, and the Agreed Final Judgment, as signed by the attorneys for the parties, attached as Exhibit "A" are true and correct copies of those documents as executed by the parties. iti 0 THOMAS M. POLLAN SUBSCRIBED AND SWORN TO before me by Thomas M. Pollan on this the day of May,_ 1996. Notary Public, State of T as (9� SUSAN Na"Rifteslverif.tmp RILEY APRIL 18, 2000 387 NO. 95-11140-A EX PARTE § IN THE DISTRICT COURT OF • §, TRAVIS COUNTY, TEXAS CALHOUN COUNTY § 200TH JUDICIAL DISTRICT AGREED FINAL JUDGMENT Came on the parties in the above -reference suit and requested that solely for the purpose of effectuating the parties' settlement the Court withdraw the Final Judgement entered on November 30, 1995, and in its place substitutes this Agreed Final Judgment. In accordance with the parties' settlement the Court finds that: (1) All the actions taken by Calhoun County to date regarding the use of Tax Anticipation Notes in the amount of $4,250,000 to fund constructing and equipping courthouse renovations and parking facilities, a criminal justice facility, parks and recreation facilities, road and bridge and highway facilities and to acquire the necessary real estate and right of way therefore (said projects hereinafter referred to as "the Capital Projects") are valid and legal; (2) Provided that the Attorney General's office approves the issuance, sale and delivery of the Tax Anticipation Notes, all actions that Petitioner Calhoun County proposes to take regarding the Tax Anticipation Notes for funding the Capital Projects for $4,250,000 are valid and legal to the extent authorized herein below and by the parties' Settlement Agreement; and (3) Pursuant to Texas Revised Civil Statute Article 717m-1, Petitioner Calhoun County is entitled to a declaration of the validity and legality of • O, the actions it has taken or proposes to take in connection with the Tax Anticipation Notes as set forth hereinabove. It is, therefore; • ORDERED, ADJUDGED, DECREED, AND DECLARED that the Order of the Calhoun County Commissioners' Court dated July 18, 1995, is valid, legal, and in full force and effect. It is, further; ORDERED, ADJUDGED, DECREED, AND DECLARED that, subject to the approval of the Texas Attorney General and the Parties' Settlement Agreement, Calhoun County has the authority to issue and deliver Tax Anticipation Notes under Texas Revised Civil Statute Article 717w in an amount not to exceed Four Million Two Hundred Fifty Thousand ($4,250,000.00) for purposes of funding the Capital Projects. It is, further; ORDERED, ADJUDGED, DECREED, AND DECLARED that, as authorized by Texas Revised Civil Statute Article 717m-1, that: all • proceedings including all actions and expenditures of funds, taken or made and/or proposed to be taken or made in connection with or affecting the proposed Tax Anticipation Notes; any taxes levied or to be levied in connection with the proposed Tax Anticipation Notes and the lien of the taxes; and the pledge of taxes to secure the Tax Anticipation Notes; provided, that the Attorney General of Texas reviews and approves through an Attorney General's Approving Opinion Letter the issuance, sale, and delivery of the Tax Anticipation Notes, and the Order of the Calhoun County Commissioners' Court issuing and selling the Tax Anticipation Notes are valid and legal to the extent provided herein. It is, further; AGREED FINAL JUDGMENT Page 2 c1fn11d5.tmp 0 E ORDERED, ADJUDGED, AND DECREED that all persons or entities, other than the Texas Attorney General's office are enjoined from the commencement, prosecution, or maintenance of a proceeding • contesting the validity of the Tax Anticipation Notes as provided herein; the validity of any proceedings, including all actions and exf)enditures of funds, taken or made and/or proposed to be taken or made in connection with or affecting the proposed Tax Anticipation Notes; the validity of taxes authorized to be imposed or made for the payment of the Tax Anticipation Notes as provided herein or the interest thereon; or the validity of any pledge of revenues to secure payment on the proposed Tax Anticipation Notes as provided herein. It is, further; ORDERED, ADJUDGED, DECREED, AND DECLARED that as authorized by 717m-1, Petitioner can correct clerical errors, complete the blanks and make other insubstantial and immaterial changes as may be S necessary to reflect the Settlement Agreement, the passage of time and change of conditions not affecting the validity of the instruments all as may be approved and subject to the policies of the Attorney General, prior to the execution, submission or delivery of said instruments; when issued and delivered, said notes shall constitute lawful and valid obligations of Petitioner enforceable according to their terms, including all provisions made for the payment of the same, or of interest thereon. It is, further; AGREED F114AL JUDGMENT Page ] • c li nlj dS.5.tmp . ORDERED, ADJUDGED, DECREED, AND DECLARED that the posting for the July 18, 1995, meeting of the Commissioners' Court of Calhoun County, Texas, and the July 18, 1995, Order of the Commissioners' Court as set forth in the minutes of the Commissioners' Court did not violate the Texas Open Meetings Act. It is, further; ORDERED, ADJUDGED, AND DECLARED that all relief requested by the Plaintiffs in the lawsuit originally filed in the 135th Judicial District Court of Calhoun County, Texas styled No. 95-8- 12942 and styled William Waters, Jr., Juaniece Madden, W.H. Bauer, Louise Bauer, and W.H. Bauer, Jr. v. Calhoun County, which was consolidated with this cause, are hereby denied. It is, further; ORDERED, ADJUDGED, AND DECREED that the Bond posted by Williams Waters, Jr., Juaniece Madden, W. H. Bauer, Sr., Louise Bauer and W. H. Bauer, Jr. is no longer necessary and may be withdrawn. It is, further; ORDERED, ADJUDGED AND DECREED that William Waters, Jr., Juaniece Madden, W. H. Bauer, W. H. Bauer, Jr., and their surety, Old Republic Surety Company, its successors and assigns are hereby released from liability on their Bond No. LSCIO51027 in the amount of $350,000.00 and said bond is discharged. It is, further; ORDERED, ADJUDGED AND DECREED that the release and discharge of this bond include any and all liability on this bond that previously existed relating to Cause No. 95-11140 and Cause No. 95-11140-A, 200th District Court, Travis County, Texas. It is, further; AGREED FINAL JUDGMENT Page 4 c1fn1jd5.tmp 391 ORDERED, ADJUDGED, AND DECREED that the Settlement Agreement attached hereto is in all things lawful, valid, binding, enforceable according to its terms. It is, further; ORDERED, ADJUDGED, AND DECREED that this Final Judgment be recorded in the same manner as other decrees or judgments in Travis and Calhoun Counties. It is, further; ORDERED, ADJUDGED, AND DECREED that all costs of suit be taxed to the party by whom they were incurred. It is, further; ORDERED, ADJUDGED, AND DECREED that all relief not expressly granted in this Final Judgment is hereby denied. SIGNED this day of May,-1995. AGREED FINAL .JUDGMENT C1fn1jd5.tmP PETER M. LOWRY DISTRICT JUDGE PRESIDING Page 5 r� U Is 392 APPROVED AS TO FORM, SUBSTANCE AND FOR ENTRY: PHIL STEVEN KOSUB Soules & Wallace 100 West Houston 1500 Frost Bank Tower San Antonio, Texas 78205 Attorney for Respondents lkd,•r.a, THOMAS M. POLLAN Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, L.L.P. 1700 Frost Bank Plaza 816 Congress Avenue Austin, Texas 78701-2443 Attorney for Petitioners 0 APPROVED AS TO FORM ONLY: SHEELA RAI Assistant Attorney General Office of the Attorney General P. O. Box 12548, Capitol Station Austin, Texas 78711-2548 . AGREED FINALJUDQtENT Cieaija5.s.catMP � Page 6 393 EXHIBIT "2" The Motion to Dismiss in the District Court described in the Settlement Agreement has been deleted as the Joint Settlement Agreement and Agreed Final Judgment have addressed and disposed of all issues. L 0 394 (office of fly Ot.torliep oellerat �tatc of l�Ccxns DAN MORALES :vnn+Nc) cr.Nl.ay. Ms. Diane O'Neal 10 Clerk, Court of Appeals Third District of Texas P. 0. Box 12547 Austin, Texas 78711-2547 Re: Court of Appeals Number: 03-96-00028-CV Trial Court Case Number: 95-11140-A May 28, 1996 William Waters, Jr.; Juaniece Madden; W. H. Bauer, Sr.; Louise Bauer, and W. H. Bauer, Jr. v. Calhoun County, Texas Dear Ms. O'Neal: This will confirm that we have reviewed and do not object to the Joint Motion to Reverse and Remand to Effectuate Settlement Agreement Modifying Judgment filed by the Appellants William Waters Jr., Juaniece Madden, W. H. Bauer, Sr., Louise Bauer and W, H. Bauer, Jr. and Appellee Calhoun County, Texas. Very truly yours, Sheela Rai Assistant Attorney General Public Finance Division SR:sbn 1$htAK1q*Vc1hn.d1s cc: Mr. Phil Steven Kosub Soules & Wallace Frost Bank Tower 100 W. Houston Street, Suite 1500 San Antonio, Texas 78205-1457 Mr. Thomas M. Pollan Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, L.L.P. 816 Congress Avenue, Ste. 1700 Austin, Texas 78701-2443 512 463.2100 P.O. BOX 12548 AUSTIN, TEXAS 78711.2548 IN I1,11.11 IN14tI\MEN? UPI'UH' I CNi I) I.\Q'LI t1I 1: The Court Adjourned. SPECIAL MAY TERM THE STATE OF TEXAS S 5 COUNTY OF CALHOUN S HELD MAY 31, 1996 BE IT REMEMBERED, that on this the 31st day of May, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners, Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Mikula and seconded by Commissioner Smith that the minutes of April 1, 8, 12, 30th, May 13, and 17th, 1996 be approved. Commissioners Mikula, Smith, Finster and Belk and Judge Hartzog all voted in favor. Howard G. Hartzog County Judge Leroy Belk Commissioner, Pct. 1 Stan ey Mikula Commissioner, Pct. 2 Helen J. Smith Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk BIDS AND PROPOSALS - USED SURPLUS PROPERTY- PCT. 4 The following bids were received for surplus property for Precinct No. 4. The auditors office will tabulate the bids and report back later. L` i 396 4 • �J 6 9ALHOUN COUNTY PCT. 4 i #1 TANK 4'X 21' 02 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X 11' 95 TANK 3'X 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS 15. 06 TANK TRAILER 7' X 4' #7 TAR POT #8 TAR POT #9 WATER TANK 910 PROPANE TANK 53 GALLON #11 CAMPER TOP 912 CATERPQ.LAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK (C 16DAAV 119685) #15 24-0161 1976 DODGE TRUCK. (NO TITLE) ( D31BE6S338207) # 16 24-0162 1977 DODGE TRUCK (D31BE(YS338373) #17 24-0111 BENNET PUMP 918 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC.STACK LUMBER 920 6 SHELF WOOD MAP HOLDER Name: /,��/%/�%Ji/ Address: ZPJ�// ��4 lJX d'( o� ;Z-� Phone 397 CALHOUN COUNTY PCT. 4 # 1 TANK 4'X 21' BID AMOUNT #2 TANK 4'X2V #3 TANK 4' x 25' #4 TANK 4'XIF #5 TANK TX 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS Q L J #6 TANK TRAILER 7' X 4' #7 TAR POT #8 TAR POT 99 WATER TANK #10 PROPANE TANK 53 GALLON #11 CAMPER TOP 912 CATERPILLAR COWACTOR #13 Is DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK . L� ( C16DAAV119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) ( D31BE6S338207) #16 24-0162 1977 DODGE TRUCK -a (D31BE6S338373) #17 24-0111 BENNET PUMP #18 IBM TYPEWRITER ACQUIRED 1964 _j . 00 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD HOLDER ��MAP Name: --I^"— `�.q' 7��`�-�XXn Address; 9L/ tQ�l �p NTx 7 7�iS Phone #: 7 S 5 - S, 7G � • is • CALHOUN COUNTY PCT. 4 #1 TANK 4'X2F #2 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X I I' #5 TANK 3'X 10' ALUTANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER 7' X 4' #7 TAR POT �a #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLONS 'fir #11 CAMPER TOP #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK ( C 16DAAV 119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) ( D31BE6S338207) #16 24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-0111 BENNET PUMP �! _ s / #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER Address: /G'. �G C- {/i Phone #: /z" - v + +, CALHOUN COUNTY PCT. 4 #1 TANK 4'X2P #2 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X I V #5 TANK 3'X 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER 7' X 4'/ #7 TAR POT e7 #8 TAR POT g`' #9 WATER TANK #10 PROPANE TANK 53 GALLON f i f `_ #11 CAMPER TOP #12 CATERPILLAR COMPACTOR (� #13 DUMP BED 90 #14 24-0002 1980 CHEVROLET DUMP TRUCK of Slk ( C16DAAV119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) #16 ( D31BE6S338207) 24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-0111 BENNET PUMP 918 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER �k Name: Address: Rom- A` ) X ,t Phone #: ,h / 2 — 7 ,q,6--_4 6J 7 3 + 0 • '400 CALHOUN COUNTY PCT. 4 BID AMOUNT #1 TANK 4'X 21' • #2 TANK 4'X2V #3 TANK 4' x 25' v; # 4 TANK 4' X I V #5 TANK 3'X 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER TX 4' #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON #11 CAMPER TOP #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK (C16DAAVI19685) # 15 24-0161 1976 DODGE TRUCK (NO TITLE) ( D31BE6S338207) #16 24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-0111 BENNET PUMP #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER Name: VV + c= h'r, / 13ex fh° v Address: ,icR n,zi,=r T„ 7 7 qX 91i� • Phone #: .5 i:� - YX —4 77/ T 401 CALHOUN COUNTY PCT. 4 BID .AMOUNT #1 TANK 4'X 21' #2 TANK 4'X 21' #3 TANK 4' x 25' #4 TANK 4'XIF #5 TANK YX 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER 7' X 4' #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON d #11 CAMPER TOPS ; �D #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK ( C16DAAV119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) (D31BE6S338207) #16 24-0162 1977 DODGE TRUCK (D37BE6S338373) 917 24-0111 BENNET PUMP #I8 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 NIISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER Name:_ rzsliZ mAf- l- A, LE�" Address: /\ / f �6 }� l �� S C'+� 1 1, Phone co • • 0 402 CALHOUN COUNTY PCT. 4 #1 TANK 4'X2V #2 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X I V #5 TANK YX 10' ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER TX 4' #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON #1 l CAMPER TOP #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK (C 16DAAV 119685) #15 24-0161 I976 DODGE TRUCK (NO TITLE) ( D3IBE6S338207) #16 24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-0111 BENNET PUMP #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER Name: • Address: � � AjJj Phone #: 7ZY = � 00 �oo f OU �p0 ZOO A 00 O 403 CALHOUN COUNTY PCT. 4 #1 TANK 4'X 21' BID AMOUNT #2 TANK 4'X2V #3 TANK 4' x 25' # 4 TANK 4' X l l' #5 TANK YX 10' ALL TMNKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS #6 TANK TRAILER 7' X 4' #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON #I 1 CAMPER TOP #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCK ( C 16DAAV 119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) (D31BE6S338207) #16 24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-0111 BENNET PUMP #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACKLUMBER 920 6 SHELF WOOD HOLDER Phone #:__✓�--�� - � %��% ,`� � _ /�j��o �, 5 L_J 0 E Q(k CALHOUN COUNTY PCT. 4 BID AMOUNT #1 TANK 4'X21' #2 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X 11' #5 TANK YX 10' • ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. / #6 TANK TRAILER 7' X 4' 1. #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON # 11 CAMPER TOP #12 CATERPILLAR COMPACTOR #13 DUMP BED #14 24-0002 1980 CHEVROLET DUMP TRUCKG, p , ( CI6DAAVI 19685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) (D31BE6S338207) #16 24-0162 1977 DODGE TRUCK i •.°,/'� (D3]BE6S338373) #17 24-0111BENNETPUMP #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19 MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER Name: _ R / (' j T a"V i' , Address: •t3 0 .X 3—/ t S Phone #: • A Motion was made by Judge Hartzog and seconded by Commissioner Smith to authorize the County Auditor to advertise for bids of a Mobile C Arm and an Anesthesia Monitoring System for Memorial Medical Center, with bids CommissionersJune Smith,l�Belk,, Finster0andA.M favor. allHartzo A Motion was made by Judge Hartzog and seconded by Commissioner Smith to declare a Puritan -Bennett a single Microprocessor Ventilator for Memorial Medical Center as Belkr Finstercand tMi�kulauall votedoin Commi fa orssioners Smith, P CONTRACT WITH HARRIS COUNTY MEDICAL EXAMINER FOR AUTOPSIES A motion was made by Commissioner Mikula and seconded by Commissioner Smith to enter into a contract with Harris County Medical Examiner's Office for autopsies. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. ORDER AUTHORIZING EXECUTION OF INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND CALHOUN COUNTY THE STATE OF TEXAS § COUNTY OF HARRIS § e .,cz _- On this SC, day of P 1996, the Commissioners Court of Harris County, Texas, sitting as the governing body of Harris Count , upon motion of Commissioner b d �� seconded by Commissioner duly put and carried, IT IS ORDERED that the County Judge or his designee be, and he is hereby authorized to execute an Agreement between Harris County and Calhoun County for the Hams County Medical Examiner to perform autopsies and provide court testimony in connection with cases where the death • occurred in Calhoun County, and in cases involving a criminal investigation or prosecution conducted by Calhoun County regarding the cause of death, for a term beginning on May 5, 1996, and ending on May 4, 1997, said Agreement is incorporated herein by reference and made a part hereof for all intents and purposes as if set out in full word for word. PRESENTED TU COMMISSIOnm CWH cow APR 3 0 199R vaouneett Ybi. Pa"...... 0 i VII. This instrument contains the entire Agreement between the parties hereto relating to the rights herein granted and the obligations herein assumed. Any oral representations or modification concerning this instrument shall be of no force or effect excepting a subsequent modification in writing signed by all the parties hereto. EXECUTED in duplicate originals on 1996. APPROVED AS TO FORM: MIKE DRISCOLL County Attorney By CEDES L Assistant County Attorney HARRIS COUNTY By County Judge CALHOUN LM CERTIFICATION OF FUNDS I hereby certify that funds are available in the amount of $ 7� 0 to pay the obligation of Calhoun County under this contract. County A ditor Calhoun County, Texas 0 407 Agreement, Harris may immediately terminate this Agreement and Harris shall have no further obligation to Calhoun, until Calhoun allocates additional funding for this Agreement. Calhoun shall immediately provide written notice to Harris regarding any additional certification of funds by Calhoun for this Agreement. V. It is understood and agreed that either Harris or Calhoun may terminate this Agreement, with or without cause, prior to the expiration of the term set forth above upon thirty (30) days prior written notice to the other party. Within ten (10) days after the effective date of such termination, Harris shall submit its termination statement requesting payment for the month in which termination occurs in the manner set out above for submitting monthly statements. VI. Any notice permitted or required to be given to Calhoun by Harris hereunder may be given by certified United States Mail, postage prepaid, retum-receipt requested, addressed to Calhoun at the following address: Commissioners Court, Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Attention: County Judge Any notice permitted or required to be given by Calhoun to Harris hereunder may be given by certified United States Mail, postage prepaid, return -receipt requested, addressed to Harris at the following address: Commissioners Court, Harris County Harris County Administration Building 1001 Preston, Ninth Floor Houston, Texas 77002 Attention: County Judge Any notice mailed as provided for herein shall be deemed given and completed upon deposit in the United States Mail as aforesaid. Either party may designate a different address by giving the other party ten days' written notice. 0 0 Em 0upervision of the Medical Examiner and shall include such other duties as are customarily performed by one holding the position of Medical Examiner when performing an autopsy. B. Upon completion of an autopsy requested by Calhoun, the Medical Examiner shall file a report setting forth the findings in detail with the office of the Calhoun Criminal District Attorney. It is understood and agreed that the Medical Examiner shall keep full and complete records in accordance with TEX. CODE CRIM. PROC. ANN. art. 49.25, section 11, as amended. C. Harris, acting through the Medical Examiner, agrees to furnish facilities, personnel, equipment, laboratory tests, and supplies necessary to performed the autopsies requested by Calhoun. II. The term of this Agreement shall commence on May 5, 1996, and (unless sooner terminated in accordance with the provisions hereof) end on May 4, 1997. A. In consideration for the services provided by Harris under this Agreement, Calhoun agrees to pay Harris the sum of One Thousand Two Hundred and NO/100 Dollars ($1,200.00) for •each autopsy performed for Calhoun by the Medical Examiner. Calhoun further agrees to pay Harris the additional sum of $200.00 per hour for the time spent by the Medical Examiner or his deputies in providing court testimony in cases prosecuted by the Calhoun Criminal District Attorney, including their travel time to and from court and any time spent waiting to provide court testimony. B. On or about the last day of each calendar month beginning with the calendar month of May, 1996, and ending with the calendar month of May, 1997, (unless the term of this Agreement is sooner terminated in accordance with the provisions hereof), Harris will submit to Calhoun a written statement requesting payment for the services performed under this Agreement. Such statements shall list the total number of autopsies performed for Calhoun, the date or dates that the autopsies were performed, the total number of hours spent by each Medical Examiner pathologist testifying in Calhoun cases, including the name of the pathologist who testified, and the total amount requested. Callibun agrees to pay the same within thirty (30) days of its receipt of the statement. IV. It is understood between the parties that Calhoun shall have available the total maximum sum certified available by Calhoun as evidenced by the certification of funds set out in this Agreement, and any additional amounts which may be certified available by Calhoun to fully discharge any and all liabilities which may be incurred by Calhoun, including any and all costs for any and all things or purposes, ensuing under or out of this Agreement. In the event funds certified available by Calhoun • for this Agreement are no longer sufficient to compensate Harris for the services provided under this E M INTERLOCAL AGREEMENT THE STATE OF TEXAS § COUNTY OF HARRIS § This Agreement is made and entered into by and between HARRIS COUNTY, a body corporate and politic under the laws of the State of Texas, hereinafter referred to as "Harris," and CALHOUN COUNTY, a body corporate and politic under the laws of the State of Texas, hereinafter referred to as "Calhoun" pursuant to the Interlocal Cooperation Act, TEX. GOV'T CODE ANN. §§791.001 - 791.030, as amended. WITNESSETH: WHEREAS, Harris has established and maintains the Office of Medical Examiner pursuant to TEX. CODE CRIM. PROC. ANN. art. 49.25, as amended, hereinafter referred to as the "Medical Examiner"; and WHEREAS, in Harris County the Medical Examiner investigates all cases of death requiring inquest and autopsy under TEX. CODE. CRIM. PROC. ANN. art. 49.25, as amended; and WHEREAS, Calhoun may expend funds for the office of a medical examiner; and WHEREAS, Harris performed 1 autopsy for Calhoun during 1995; and WHEREAS, Calhoun desires the services of the Medical Examiner to perform autopsies and provide court testimony in connection with cases where the death occurred in Calhoun and in cases involving a criminal investigation or prosecution conducted by Calhoun regarding the cause of death; and WHEREAS, Harris is willing to provide the services of the Medical Examiner to provide the aforesaid services; and NOW, THEREFORE, for and in consideration of the mutual covenants, obligations, benefits and agreements herein contained, Harris and Calhoun do hereby mutually agree as follows: 1. A. Harris agrees that Calhoun may request the Medical Examiner to perform autopsies and provide court testimony regarding the cause of death. Such services shall be performed under the • 49.® r� J RESOLUTION PROVIDING FOR SALE OF CALHOUN COUNTY PROPERTY A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to adopt the following Resolution Providing for the Public Sale of Property Acquired by the County of Calhoun from Delinquent Tax Sales. Judge Hartzog Commissioners Mikula, Finster, Belk and Smith all voted in favor. RESOLUTION PROVIDING FOR THE PUBLIC SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN FROM DELINQUENT TAX SALES WHEREAS, several parcels of land were offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, those parcels of land which did not receive a sufficient bid as set by law were struck off to the County of Calhoun, Texas, Trustee, pursuant to Section 34.01 (c) Property Tax Code; and WHEREAS, TEX.PROP.TAX CODE § 34.05 (c) provides that we may request the sheriff to sell the property at a public sale for any sufficient bid. THEREFORE, BE IT HEREBY RESOLVED by the Commissioners Court of the County of Calhoun, Texas that the County of Calhoun, Texas hereby directs the sheriff of Calhoun County, Texas to conduct a sale on the 2nd day of July, 1996, in the manner prescribed by the Texas Rules of Civil Procedure and § 34.05 of the Texas Property Tax Code at the request of the attorneys for the County of Calhoun, Texas on property which has been acquired by virtue of tax foreclosure proceedings. tdjf/ .. .;- • t THIS 3 / day of 199'Z7—. 411 CALHOUN COUNTY HEALTH DEPT. - JOB TITLEIJOB DESCRIPTION A Motion was made by Judge Hartzog and seconded by Commissioner Smith to adopt the following Health Dept Chart, Job Title/Job Description and Authority/Supervisory Responsibilities Memo as presented and recommended by Lanie J. Benson, M.D. Judge Hartzog, Commissioner Smith, Belk, Finster and Mikula all voted in favor. ICTOAIA CnY•COUNTY HEALTH DEPAATYEHr �,�V�y, • CROSSROADS PUBLIC HEALTH DISTRICT 107 West River Street • P.O. Box 23so Victoria, Calhoun, DeWitt and Jackson Counties Victoria, Texas 77901-2350 Lanie J. Benson, M.D., M.P.H., Director Phone (512) 578-6281 Fax (5 12) 578-7046 May 20, 1996 Honorable Howard G. Hartzog, County Judge Calhoun County Commissioners Calhoun County Courthouse 211 South Ann Street Port Lavaca, TX 77979 MAY 2 4 1996 Hvv.:w) 6 i-lartzog Calhoun County Judge Subject:: Agenda Item • Calhoun County Health Department (1) Organizational Chart (2) Job Title(s)/Job Description(s) (3) Authority/Supervisory Responsibilities (Memorandum) Request for Codification by County Order Sirs: For purpose of establishing lines-of-authority(chain-of-command) and clearly defining job duties/responsibilities of employees at the Calhoun County Health Department, I am requesting Codification(formal approval) by County Order, of the above -referenced documents, which are enclosed. These documents depict the structural organization of the Health Department, as presently staffed. Respectfully, Lanie J. Benson, MD, M.P.H. Director LJB/dtb • Enclosures , 49.2 • I] County of Calhoun Calhoun County Health Department Director Lanie J. Benson, MD, M.P.H. Budgetary/Payroll -------------------------------------------- Administrative Functions Chief Inspector Bill Miller Inspector Jim Velasquez May 1996 Secretary Maricela Willingham Registered Nurse (Public Health) Ethel Jecker, RN Licensed Vocational Nurse (Public Health) Glynis Farmer, LVN 413 CALHOUN COUNTY • JOB DESCRIPTION TITLE: Chief Inspector (Sanitation) JOB OBJECTIVE (Purposes of the position): Performs advanced sanitation work in the environmental sanitation field. Under general supervision of the director, performs assigned sanitation services in Calhoun County. ESSENTIAL JOB FUNCTIONS(Functions essential to attaining job objectives): Inspects food establishments, tourist and trailer camps, schools, private (septic system) and semi-public water and sewage plants, dairies, day care and foster homes. Makes inspections for rat infestation and recommends corrections; collects data for rat identification and recommends proper procedures for the rat -proofing of buildings. Inspects fly and mosquito breeding places and initiates various means of control. Makes inspections for the purpose of correcting unsanitary conditions caused by poultry and animals, garbage disposal and improper collection of garbage, Disseminates Information relating to sanitation activities and enlists public cooperation in reaching the desired objectives for the proper maintenance of sanitary conditions. • Prepares and submits written and oral reports along with the records and data concerning work performed. Supervises other Sanitation Inspectors in the Department. Performs related work as assigned. JOB STANDARDS(Minlmum qualifications needed to perform essential job functions): Education equivalent to graduation from an accredited high school plus four (4) years of paid experience In environmental inspection/investi- gation work, two (2) years of which shalt have been in sanitation with a recognized public health agency. Graduation from a college or university of recognized standing with specialization in basic sciences or subjects related to environmental sanitation may be substituted for the experience required above. General knowledge of principles and practices of environmental sanitation; structure and functions of public health organization; and community inter- relationships. Ability to deal tactfully with the public; work with others; express ideas clearly and concisely; and exercise balanced judgment. Good health and physical condition sufficient to permit the full performance of the duties of the position, May 1996 • CALHOUN COUNTY JOB DESCRIPTION TITLE: Inspector(Sanitatlon) Job Objective (Purpose of position): Performs routine inspections or investigations in the environmental sanitation field. Under supervision of a director, sanitarian or Chief Inspector, performs assigned sanitation services in Calhoun County. Essential Job Function (Functions essential to attaining job objectives): Performs tasks in control work on rodents, flies and mosquitoes. Inspects food establishments, school cafeterias, tourist and trailer camps, private (septic system) and semi-public water and sewage plants and other public or private premises. Assembles data used in gaining needed improvements in the environmental sanitation program. Submits reports and records of work performed. Performs related work as assigned. Job Standards(Min(mum qualifications needed to perform essential job functions) • Education equivalent to graduation from an accredited high school. Working knowledge of principles and practices of environmental sanitation; structure and function of public health organizations and community interrelationships. Ability to deal tactfully and effectively with the public; to work with others and to express Ideas clearly and concisely. Good health and physical condition sufficient to permit the full performance of the duties of the position. • May 1996 415 CALHOUN COUNTY JOB DESCRIPTION TITLE: Registered Nurse(Public Health) JOB OBJECTIVES(Purpose of the position): Performs public health nursing work in the Calhoun County Health Department. Under the direction of a physician with consultants of the Texas Department of Health, participates in assessing, planning, coordinating, implementing and evaluating public health nursing services to individuals, families and/or communities. May have responsibility for supervision, orientation and teaching of staff nurses, students, auxiliary workers and volunteers. ESSENTIAL JOB FUNCTIONS(Functions essential to attaining job objectives): Identifies the physical, social and emotional health needs of individuals and families through systematic assessment utilizing professional skills, health history, physical evaluation, laboratory and other diagnostic tools. Based on nursing assessment, develops and records a plan of care to meet individual/family needs. Performs nursing actions to prevent illness, promote, maintain or restore health to individuals, families and communities. Has responsibility for the orientation, teaching and supervision of staff nurses and clerks. Participates in community health promotion efforts as a resource person. Imparts information about services in a manner consistent with policies and functions of • the agency to professional organizations and other community groups as assigned. Applies epidemiological methods for disease control to individuals, families and communities. Participates in case conferences with physicians, hospital personnel and representatives of other agencies. Responsible for budgetary/payroll and other administrative functions. Performs other public health nursing service work as assigned. JOB STANDARDS(Minimum qualifications needed to perform essential job functions): Licensed to practice as a registered nurse in Texas. Knowledge of professional nursing theory and process, basic sciences and the ability to perform clinical skills which enable him/her to provide direct nursing care to individuals, families and/or communities. Ability to function independently without close supervision: make independent nursing judgments; work productively with individuals, groups and other professionals in the community; demonstrate appropriate utilization of supervisory and consultative resources; effectively communicate, orally and in writing, with individuals; apply principles of teaching/learning and planning/evaluation; demonstrate appropriate utilization of supervisory and management skills. Good health and physical condition sufficient to permit full performance of duties of the • position. May 1996 0 CALHOUN COUNTY JOB DESCRIPTION TITLE: Secretary JOB OBJECTIVES(Purpose of position): Performs routine secretarial work. Work involves answering correspondence, distributing mail, screening visitors, giving information, keeping special records and restricted inform- ation and preparing reports. Supervision is received on assignments and work is subject to review. ESSENTIAL JOB FUNCTIONS(Functions essential to attaining job objectives): Types correspondence, articles, reports, specifications, payrolls, manuals, legal documents and minutes on general or technical subjects. Opens and distributes main, assembles related material for use by supervisor in answering mail. Interviews callers, making and canceling appointments and answering questions. May keep complex clerical records and prepare reports from a variety of material. May operate computer used in the preparation of typed documents and technical reports. May use calculator or other business machines in figuring payrolls, etc. Performs related work as assigned. JOB STANDARDS(Minimum qualifications needed to perform essential job functions): Graduation from an accredited high school. Working knowledge of business English, spelling punctuation and arithmetic; of office practices and procedures; of departmental rules, regulation, procedures and functions. Ability to maintain clerical records and prepare complex reports; to make arithmetic computations with speed and accuracy; to compose letters and memoranda without dictation; to understand and follow oral and written instructions; to make minor decisions in accordance with agency laws and regulations and apply them to work problems; to establish and maintain effective working relationships with other employees and the public. Good health and physical condition sufficient to permit full performance of duties of the position. May 1996 417 CALHOUN COUNTY HEALTH DEPARTMENT CROSSROADS PUBLIC HEALTH DISTRICT 117 W. ASH PH. (512) 552-9721 PORT LAVACA, TEXAS 77979 LANIE J. BENSON, M.D., M.P.H., DIRECTOR MEMORANDUM TO: Bill Miller, Chief Inspector FROM: Lanie J. Benson, MD, M.P.H. Director • SUBJECT: Authority/Supervisory Responsibilities/Duties (Chief Inspector) Job Description(Chief Inspector)[Copy attached] Job Description (Inspector) [Copy attached] Organizational Chart (Calhoun County Health Department)[Copy attached] DATE: May 20, 1996 0 This memo is to establish/confirm in writing your authority and supervisory responsibilities/duties as Chief Inspector for the Calhoun County Health Department. As Chief Inspector, you have responsibility for management of all environmental programs (including the OSSF[On-Site Sewerage Facilities] Permitting Program) of the Health Department. Commensurate with this responsibility, you have supervisory authority for the Inspector position at the Health Department. Accordingly, you have the authority/responsibility to delegate work assignments to the Inspector(within the scope of the Inspector Job Description [copy attached]), to monitor these assignments for completion, to determine work scliedules(including time -sheet tracking), to resolve work - related conflicts (if any), and to complete job evaluations as necessary. Lanie J. Benson, MD, M.P.H. Director LJB/dtb xc: Judge Hartzog • • CALHOUN COUNTY HEALTH DEPARTMENT CROSSROADS PUBLIC HEALTH DISTRICT I t7 W. ASH PH, (512) 552-9721 PORT LAVACA, TEXAS 77979 LANIE J. BENSON, M.D., M.P.H., DIRECTOR MEMORANDUM TO: Jim Velasquez, Inspector FROM: Lanie J. Benson, MD, M.P.H. Director SUBJECT: Authority/Supervisory Responsibilities/Duties (Chief Inspector) Job Description (Inspector)[Copy attached] Organizational Chart (Calhoun County Health Department)[Copy attached] DATE: May 20, 1996 This memo is to establish/confirm in writing the authority/responsibility of the Chief Inspector for supervision of the Inspector position at the Health Department. The Chief Inspector is to delegate work assignments to the Inspector(within the scope of the Inspector Job Description [copy attached]), monitor these assignments for completion, determine Inspector work schedules (including time -sheet tracking), resolve work -related conflicts (if any), and complete Inspector job evaluations, as necessary. Lanie J. Benson, MD, M.P.H. Director LJB(dtb xc: Judge Hartzog ACCOUNTS ALLOWED — MEMORIAL MEDICAL_CENTER A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize payment to Don Krueger Construction Co. for a balance of $ 2,893.27 as recommended by the Hospital Board. Commissioners Belk, Finster, Mikula, Smith and Judge Hartzog voted in favor. 419 A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. 0 I'BUDGET j IiENDMENT RHQUEST To: Calhoun Country Commissioners' Court From: Sf7C2 i (Department mak ng this request) Date: I request an amendment to the lclq4 budget for the year following line items in my department: Amendment GL Account ---Account-Name— ---Amount- Reason --------------------------- ------------------- D So-� �1 Cep. Q�ceS,►�� Net change in total budget for this department is: Other remarks/justification: PPROV MAY 3 1 I understand that my budget cannot be amended as request: e until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 420 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:` -6 PJ ,yY nip-J (Department making this request) Date: !S-3 0 _% I request an amendment to the 1-1 L budget for the year following line items in my department: GL Account # 0k-�5oo-5 Wo • --- Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount (o�Q � I understand that my budget cannot be amer Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason MAY 311996 421 BUDGET AMENDMENT REQUEST11 • To: Calhoun County Commissioners' Court From: -,(�Jzw (Department making this request) Date: 5-JL9_ q� I request an amendment to the 1/l budget for the year following line items in my department: GL Account Q - 6 O-Io - /A'S Account -Name— Net change in total budget for this department is: Other remarks/justification: R Amendment Amount I understand that my budget cannot be amend Commissioners' Court approval is obtained. Signature of official/department head: Reason PROVE �.. as requested until Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 422 11 BUDGET AMENDMENT REQUEST 11 • To: Calhoun County Commissioners' Cou t .P "& - 4 From: *-- (bepartment making this request) Date: I request an amendment to the ICI C 1� budget for the year following line items in my department: GL Account Gg-'1500 -`7 I (A -g 60 b-61 U. 0 Amendment ---Account Name Amount �Q P----- gj-o- - Reason Net change in total budget L.t p ?ROV for this department is: $ �1i Other remarks/justification: =03 I understand that my budget cannot be ame ded as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 423 BUDGET AMENDMENT REQUEST To: CalhounCountyCommissioners' Court From: (Department making this request) Date: 5 2 6_a(p I request an amendment to the _11,q(.0 -- budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount 11111111111ry1 1111111.1111111111i 1111.111111111 01- 46-1v5- 652o K"14c- MAC rs. 110 , oa 01-46- (oh - 5113 to 1E `�uPPUES 110. oa Reason 1111111111111111111 &)ER 1► -E CMT or- !TI oN "L A'Mounrr t�uE Fort C,aPtEVL. MAtntT�NMJcr 0- a5-fe5 - bti2a aE "14T, oo, no QDOER 1 Ne CZ5T 01-L5-fa6-l4221 _�o.si'f�lE ►oo,00 of PWT�&E M.. Net change in total budget for this department is: Other remarks/justification: owl I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 424 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L �` j O—e,& (Department making this request) Date: -6- a0 _C to I request an amendment to the i�q & budget for the --y—e-a-rj— following line items in my department: Amendment GL Account # Account Name Amount Reason nl-oicc-3990 a Net change in total budget for this department is: $ —� other remarks/justification: I understand that my budget cannot be amended t requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account s): 425 HDDGET AMENDMENT REQUE6T • To: Calhoun County Commissioners' CourtFrom: ,JUle �/LO�o — 9t4 lk (Department making this reque t) Date: 6-30- G I request an amendment to the I I q & budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------ ------------------- Net change in total budget for this department is: Other remarks/justification: R M 4" I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhqun }}-County Commissioners' Court From: (Department making this request) Date: 5_a+_56 n LJ I request an amendment to the _Cj,� budget for the year following line items in my department: GL Account 01-d cio 5-61 ju (11-0 ►oo- 3CA0 Account Name - ----------- �np"Jl.-{a.4Aj� Amendment Amount--- 5 -------Reason P - .._. �_ ROV Net change in total budget for this department is: $_ Q _ --___ MAY 3 I Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 427 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: EIL,6, --Po.(-, (Department making this request) Date: 5_ ag -9G I request an amendment to the lg1J, budget for the — (year "— following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ------------- 01 --5- I Net change in total budget for this department is: Other remarks/justification: Reason ------------------- ,OJAPPR I understand that my budget cannot be amend d a Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): MAY 3 1096 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: `Q.livan,CnJ (Department making this request) Date: 5.3,)-91 I request an amendment to the q IG budget for the year following line items in my department: GL Account # 01-4ou5--I)oI 01-yoo5—�1�1 Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested unt Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): _ 429 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court i�i From: 1ti.A- l9L 1 ! at u / � a, —a (Departme t making this request) Date: 5 —a� -l( Ls • I request an amendment to the lgC1 budget for the year following line items in my department: Amendment GL_ Account # ---Account-Name Amount- - --Reason 01 Net change in total budget V it for this department is: $-- = v - _--_ MAr 3 Other remarks/justification: / ^ w I understand that my budget cannot be amended as requeste 1 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $3421844.84 were presented by the County Treasurer and after reading and verifying same, a Motion • was made by Judge Hartzog and seconded by Commissioner Smith that said claims be approved for payment. Judge Hartzog, Commissioners Smith, Belk, Mikula and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $804,893.51 for Hospital bills and $841260.76 for Hospital Indigent Healthcare bills for a total of $889,154.27 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Smith, Belk, Mikula and Finster and Judge Hartzog all voted in favor. 430 BIDS AND PROPOSALS - USED SURPLUS PROPERTY - PRECINCT 4 9 • N n U A Motion was made ty Commissioner Finster and seconded by Commissioner Mikula to accept the following bids for Surelus property from Precinct No. 4 (tabulated by the Auditor'soffice),ItaHa Belk and Judge Commissioner Finster, Mikula, Smith, Hartz all voted in favor. #1 TANK 4'X21' #2 TANK 4'X 21' #3 TANK 4' x 25' # 4 TANK 4' X 11' 05 TANK 31X 10' CALHOUN COUNTY PCT. 4 x• BID AMOUNT 10.0c) OS 50 oc� e)S r �Vj Lop ALL TANKS ARE APPROXIMATE SIZE AND ARE TO BE SOLD AS IS. #6 TANK TRAILER 7' X 4' #7 TAR POT #8 TAR POT #9 WATER TANK #10 PROPANE TANK 53 GALLON #11 CAMPER TOP #12 CATERPILLAR COMPACTOR, #13 DUMPBED #14 24-0002 1980 CHEVROLET DUMP TRUCK (C 16DAAV 119685) #15 24-0161 1976 DODGE TRUCK (NO TITLE) ( D31DE6S338207) #16 .24-0162 1977 DODGE TRUCK (D31BE6S338373) #17 24-011.1 BENNETPUW #18 IBM TYPEWRITER ACQUIRED 1964 ( LOCATED AT PCT. 4 OFFICE) #19. MISC. STACK LUMBER #20 6 SHELF WOOD MAP HOLDER THE COURT ADJOURNED. Gori t&-^3 v 20—ward 7',V1",ncz $0.00 C1yeYt v' Lac. g. toy. "-11-gi oZS.C?4 F,�l latigv a-5-1.9 8 S -e rd 7 5, ao 431 REGULAR JUNE TERM HELD JUNE 10, 1996 THE STATE OF TEXAS $ • S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the loth day of June, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the minutes of May 28, 1996 be • approved. Commissioners Belk, Finster, Mikula and Smith and Judge Hartzog all voted in favor. Howard G. Hartzog He en J. Smith County Judge Commissioner, Pct.,3 Leroy Be Kennet W. Finster Commissioner, Pct. 1 Commissioner, Pct. 4 S an ey Mx u a Mar ene Pau Commissioner, Pct. 2 County Clerk BIDS AND PROPOSALS - FUEL BIDS • The following bids were received for fuel for the period beginning June 416, 1996 and ending July 15, 1996, and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Mikula that the low bid of Diebel Oil be accepted. Commissioners Finster, Mikula, Belk, and Smith and Judge Hartzog all voted in favor. 432 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ x 3800 = $ PREMIUM UNLEADED GASOLINE $ . $7j 9 X 4500 = $ 39�3. s_s DIESEL FUEL (LOW SULFUR) $ , GGOS X 2500 = $J4SI. �5 TOTAL BID PRICE $ , 0:1- THE CONTRACT PERIOD WILL BE FOR 1996 AND ENDING JULY 15, 1996. A ONE MONTH PERIOD ONLY BEGINNING JUNE 16, NO CONTRACT PERIOD. PRICE CHANGES WILL BE ALLOWED DURING THE SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: : / CTQ/ 4s- OF—re—atEcj m ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 14 V r c To K.t r� , I X `72 2--- - - 6s(2) 5-73- N43 433 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. /p UNLEADED GASOLINE $ elp ea X 3800 - $ [7 PREMIUM UNLEADED GASOLINE $ X 4500 DIESEL FUEL (LOW SULFUR) $ ,jp X 2500 = $ loo TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JUNE 16, 1996 AND ENDING JULY 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 6'/D-y/a BIDS AND PROPOSALS - CHASSIS FOR CALHOUN COUNTY EMS There were no bids received for a 1996 or 1997 Chevrolet Chassis for Calhoun County EMS. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to authorize the County Auditor to re -advertise for bids according to these specifications with bids to be opened 7-31-96. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. GULF BEND MH/MR BOARD OF TRUSTEES- APPOINTMENT A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to appoint Dodie Griffin to the MH/MR Board of Trustees for another two year term. There was discussion following the motion and Don Meeks approached the Court to speak for the Calhoun County Retarded Citizens to ask that the Court to appoint someone from their organization and asked them to consider appointing Annette Pfeil to that position (A Petition signed by 18 people requesting this be done follows). After discussion Judge Hartzog withdrew his Motion and Commissioner Mikula withdrew his second. A Motion was made by Commissioner Mikula and seconded by Commissioner Belk to appoint Annette Pfeil to a two year term on the Gulf Bend MH/MR Board, not due to any dissatisfaction with Dodie Griffin but simply that the local organization prefer someone from their organization be appointed to fill that position. Commissioner Mikula, Belk, Smith and Finster and Judge Hartzog all voted in favor. • 434 TO: COUNTY JUDGE HOWARD HARTZOG and COMMISSIONERS COURT The members and Directors of Calhoun County Association of Retarded Citizens respectively request your serious considera- tion in appointing the following persons to represent the C.C.A.R.C. on the Board of Gulf Bend Center Mental Health Mental Retardation, Board in Victoria: Wayne Wehmeyer President, C.C.A.R.C. Annette Pfiel Treasurer, C.C.A.R.C. Thanking you in advance, The Board of Directors, Members, and Families of Clients r ;l. 1. r�Ulu WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT-COMMI_SSIONERS A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to re -appoint Walter Pilgram, Teddy Hawes and F. J. (Bo) Cunningham to new two year terms (their present term expires June, 1996). Commissioners Finster, Mikula, Belk and Smith and Judge Hartzog all voted in favor. 435 TAX ABATEMENT IN RE -INVESTMENT ZONES -EXTEND_ GUIDELINES A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to Extend the Guideline and Criteria for Granting Tax Abatement in Re -Investment Zones Created in Calhoun County for the period June 13, 1996 through June 12, 1998 (Copy on file in County Clerk's Office) Judge Hartzog, Commissioners Mikula, Smith, Finster and Belk all voted in favor. RESOLUTION REQUESTING DECLARATION OF DISASTER CONDITIONS A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to adopt the following Resolution Requesting Declaration of Disaster Conditions in Calhoun County, Texas. Commissioners Mikula, Smith, Finster, Belk and Judge Hartzog all voted in favor. RESOLUTION Requesting Declaration of Disaster Conditions in Calhoun County, Texas WHEREAS, Calhoun County Is knownfor iisabundantproductlonofbtrffrd grains, and related agricultural products; and WHEREAS, Calhoun County hasfarmingand ranchingasmindpolmainstays of our economy; and WHEREAS, Calhoun County, like many other counties across the State of Texas, continues to undergo severe drought conditions wtdl no change in this weatherpatternInslght, and WHEREAS, extremely low cattle pries and cattle herd liquidation's have had a substantial negativr impact on the financial stability of Calhoun County rambers and WHEREAS, lack ofsoll molsture has caused much of the rraps to suffer lost production and Inherent operating losses for Calhoun County farmers; and WHEREAS, the drought tvillhave asubstantial negative effiaair ruanyOther sectors ofour economy that benefit from the "value-added" and "tnarkrtieg*'of Texas agriculture products; and WHEREAS, the failure ofagricuhmt in Calhoun Cooney due to these ahem drought conditions Is currently estimated to be in aces ondittons ire lost cash reatpts. NOW THEREFORE, BE IT RESOLVEDhat the Calhoun County Commissioners' Corot herby ask for a dedaration ofa start o fdisaster In Calhoun County due to the nheme drought conditions and request Immediate assistancefrom our State and National Governments to assist fanners and ranchers In any means available in order to survive in this continued drought until such time as favorable ditnatic conditions return allawing Calhoun County fanners and rahnc hers to return to reasonable productivity Irvels and prolltabihty ADOPTED THIS 771 AY F rggG. H ar G. Hartzog Cou dge Calhoun County, Texas Leroy Bel Helen Sm Co 'shone Precinct ril Commissioner, Precinct N3 �6�m�d � Stanley kula Kenneth Finster Commi loner, Precinct 02 Commissioner, Precinct #4 0 • 436 TAX ASSESSOR -COLLECTOR - COUNTY CLERK - JUSTICES OF THE PEACE PCT. 2 AND PCT. 5 - MONTHLY REPORTS The Tax Assessor -Collector presented her reports for February, March and April. The County Clerk and the Justices of the Peace Precincts 2 and 5 presented their reports for May, and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said reports be approved. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - MUSEUM - R a B PCT. 3 - U.S.O.A. COMMODITY PROGRAM Motion by Commissioner Finster, seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: µU�etl�1 (Department making this request) Date: (e 11/)101n I request an amendment to the f991O budget for the year following line items in my department: Amendment GL Account-- ---Account - --- --- Name Amount Reason ----------------------- ------------------- �loo o - S i D► C�er+e�a� Ot P S4Dl,e �8 cry tea,,, — ((D1 o- C Net change in total budget for this department is: Other remarks/justification: s —D— I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: Date posted to General Ledger account(s): 43'7 BIIbGET AM ENDMENT,REQIIEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: /_ IdgI I request an amendment to the IT -I budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason Oa- , Net change in total budget for this department is: Other remarks/justification: 5 `- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained.., 1 signature of off iciaL/department head: Date of Commissioners' Court approval: 77�� Date posted to General Ledger account(s): • 438 n VDGET AiSENDtSEt{T REQOEBT To: Calhoun County Commissioners' Court From: LA6 - C,)mgiDdrhq 9pA wyl (Department making this request) Date: (ell pIQ I request an amendment to the l`//��"qbudget for the year following line items in my department: Amendment GL Account if Account Name Amount Reason �� 'J�SOD 1�� l��:AC►'Ju�i �� ' TrQO<pt�c{lion 3`� 6-�1�0 ., �Q�, n� �.- �- . Net change in total budget for this department is: Other remarks/justification: L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of Off icial(depar.tment head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $217,390.43 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Smith and secondedbyJudge s • CommisionerssSmith,aBelk, Finstereand a for Mikuleand Judge Hartzog all voted in favor. ACCOUNTS ALLOWED --HOSPITAL Claims totaling $2,420.95 for the Hospital Indigent Health care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judqe Hartzog and seconded by Commissioner Smith that said claims be approved for payment. Judge Hartzog, Commissioners Smith, Belk, Finster and Mikula all voted in favor. 439 COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for May, and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said report be approved. Commissioners Smith, Mikula, Belk and Finster all voted in favor. THE COURT RECESSED UNTIL FRIDAY DUNE 14. 1996. REGULAR JUNE TERM THE STATE OF TEXAS $ § COUNTY OF CALHOUN § HELD JUNE 14, 1996 BE IT REMEMBERED, that on this the 14th day of June, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Stanley Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. JUSTICE OF THE PEACE PCT. 3 SHERIFF- MONTHLY REPORTS The Justice of the Peace, Pct. 3 and the Sheriff presented their monthly reports for May. After reading and verifying same, a Motion was made by Commissioner Mikula, seconded by Commissioner Smith that said report be approved. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. AGREEMENT WITH GOLIAD COUNTY TO HOUSE PRISONERS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to enter into an agreement with Goliad County to house Calhoun County prisoners in the Goliad County jail and authorize Judge Hartzog to sign the agreement. Commissioners Finser, Belk, Smith and Finster and Judge Hartzog all voted in favor. an • STATE OF TEXAS COUNTIES OF GOLIAD AND CALHOUN INTERGOVERNMENTAL AGREEMENT BETWEEN GOLIAD COUNTY AND CALHOUN COUNTY REGARDING HOUSING OF CALHOUN COUNTY PRISONERS IN THE GOLIAD COUNTY JAIL On the hereafter referred to date the County of Goliad, hereafter referred to as "Goliad", and the County of CALHOUN hereafter referred to as " CALHOUN ", entered into the following Agreement concerning the incarceration of overflow prisoners of CALHOUN County, Texas, and said Agreement is set out in full hereafter. I. Goliad hereby agrees to house overflow prisoners incarcerated by •CALHOUN if space is available. The availability of the space shall be determined by the Goliad County Sheriff in accordance with current jail regulations as set out by the Jail Commission concerning the separation and categories of prisoners. Goliad shall assess a fee for housing said prisoners at the rate of $35.00 per day per prisoner and Goliad shall bill CALHOUN on a monthly basis for said cost in an itemized statement showing the number of days per each individual prisoner housed in Goliad. The day the inmate is booked in will not be charged. The day the inmate is booked out will be charged. II. CALHOUN � shall pay for any and all hospital and health care services and prescription drugs provided to any prisoners housed by Goliad for • CALHOUN Nonprescription medication will be administered without charge. 441 CALHOUN hereby agrees to comply with all booking procedures of Goliad. Goliad hereby agrees to furnish CALHOUN a copy of those specific procedures. IV. Goliad and CALHOUN hereby agree that CALHOUN will not house any injured prisoners unless Goliad is furnished an acceptable medical release signed by medical personnel, certifying that the prisoner may be incarcerated. V. Goliad further agrees that should a prisoner be injured while being housed by Goliad, that Goliad will within ten (10) hours notify CALHOUN I of said injury and provide CALHOUN with copies of all incident reports relating to said injury. VI. The Goliad County Sheriff reserves the right to refuse or remove any inmate from the Goliad County Jail if it is in the best interest of Goliad County. CALHOUN shall promptly arrange to take custody of its prisoners if so requested by the Goliad County Sheriff. VIZ. CALHOUN agrees to assume responsibility for all transportation of CALHOUN prisoners housed in Goliad County. VIII. This Agreement shall be for one (1) year from date of acceptance by CALHOUN and shall be subject to renewals thereafter -or renegotiation whichever is deemed necessary. If either party deems renegotiation of the -2- 0 0 • contract is necessary, that party shall notify the other party by certified mail, addressed to the County Judge of that party at least sixty (60) days in advance of the termination of this Agreement. IX. All agreements between the parties are set out in this Agreement and no oral agreement not contained herein .shall be enforceable against either party. CALHOUN X. will save and hold harmless Goliad County from any and all damages, claims, liabilities and/or lawsuits asserted or instituted by prisoners incarcerated by CALHOUN and housed in the Goliad County Jail. CALHOUN agrees to reimburse Goliad County for all costs associated with legal defense of any and all such claims and/or lawsuits. ACCEPTED, APPROVED AND WITNESSED our hands on this the 7th day of JUNE , 1994. COUNTY OF GOLIAD GOLIAD COUNTY JUDGE APPROVED: SHERIFF, GOLIAD COUNTY -3- COUNTY OF CALHOUN CAL11OUM V C TY JUDGE SHERIFF, CALHOUN CALHOUN COUNTY 443 BUDGET AMENDMENTS.- PARKS AND RECREATION - R & B PCT. 3 - EXTENSION SERVICE - ELECTIONS A Motion was made by Commissioner Smith and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Smith, Finster, Belk, Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: —a �-� ao,C i�Pii (e a4iw (Department making this request) Date: 41 i3tCItY I request an amendment to the 10W W budget for the year, following line items in my department: Amendment GL Account $ Account Name ___Amount D( S r 105 "IZD(�YD Area_ AID _ _Reason o uLd en o n 01 -- C�DaO- '�'�� i�efl An�nDuticc t�c�41� ins. t�ecvy (01 ©yer rn,on APPROVE Net change in total budget ,I�� JUN 4 096 for this department is: Other remarks/justification: 0 L understand that my budget cannot be amended as requested until Commissioners' Court approval. is obtained. A& Signature of officiaL/department head: Date of Commissioners' Court approval: c �,�n� L✓ c .Tf Date posted to General Ledger account(s): 444 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: t0113J TO I request an amendment to the Imo- budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ru p�p�F�� Net change in total budget for this department is: $ 11 JUN Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 445 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C`}Prt��ort'f�lc� (Department making this request) Date: � 101q) I request an amendment to the 19TC budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason �axd�nab f !40 Net change in total budget for this department is: Other remarks/justification: a A, lifn - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 446 �HUDGET AMENDMENT REQUEST a To: Calhoun County Commissioners' Court r From: eC {-(05 (Department making this request') Date: (d � 31qu I request an amendment to the I( (c budget for the year following line items in my department: GL Account-#- o ► - 3 D©!S�- 0001 p 3Wg - was Account Name �I� nvy, filer S Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- 1' CD q lx ---Reason PR - JUN 1 �6 [ understand Lhat my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $81,531.54 were presented by the County' Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, and seconded by Commissioner Finster that said claims be approved for • payment. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to approve the following accounts: Wal Mart $ 169.13 Flood Control Pct.#1 840.00 Total $1009.13 Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. THE COURT ADJOURNED. 447 SPECIAL JUNE TERM HELD JUNE 24, 1996 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 24th day of June, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 R.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Stanley Mikula Commisaioner,Pct.2 Helen J. Smith Commissioner,Pet.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. COUNTY JUDGE - LEASE AGREEMENT -FAX AND COPY MACHINES A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to authorize the County Judge to sign contracts for a Fax Machine and Copier for the County Judge's office. Commissioners Smith, Mikula, Finster, and Belk and Judge Hartzog all voted in favor. I... an. -,A 1, tils XERD XEROX EQUIPMENT RESELLER LEASE AGREEMENT the Eowompl R.RD.r luu igf.ement Ihe.wnaker 'tent'1, whlen <Dnutu al kriuMv, the )trmt and Condition on the q.fnt Mr<OI and an) q� I.. alem anu to eflh par Oath a l rhem, if ma4.4, and kteween the leffet and teslol id a nufied W l an thn_da)or ,t9 LESSOR INFORMATION Rated., Name �e[«anenY S.�.T o..f ��_ htmnaW.'lenor' Addreo -I Tx ImfZ a 4 LESSEE INFORMA NON . va.<N...l orunrtrvswot mnnl wvoiuxc mowuwx e� C nafox rD <oxr.n nwwwc wvwf w+w .na � axwnwe w.wx.w.N....r .unto o. x.waa uv+u nnowmmu a<we.DD.es z/ favw,uxr.Dunox (oawu(M foxr• <In a.r( „ ' GI} Callxly {Ntt Gr Mpn rxap ry :f - G `r 4 7 eawrwexr iwowulon.:u+.r.r.....r u.maro row.•.tn. nnor.reD 'ax'• M.<Inu o.von.woYm womx.r a+4l...wnt IM111..4,10110.<( /� rtaavwln wlwsu.nn .wo of mtwnf .<ix.Yswn.......ftxnaurwn nD. flmoven nanlxnttourwx.x.x n.0 Onu.. r.anDe cowl. +ac•U O co.r ypav+ oxax.•ala ..ao-lwn.D. Onwnnouxw ❑Nnx.n draru,un.n.<xem nu... t.x. na.. � vNunncn awxl.n.wu.u...wm.+eauu.:o<w<uawry xYwanaxp.Y.'nI M(VMNHLinU u<avxr nawuu ucw.wa .Doan IMnM LE4 xoN On tl.11 d CDxr.fr 0/.Ktn Fgry< W(a\nfVPry xuMnx Ipy 1 1 1 1 :NDI ..It.lnftf (Dx..(. "pxt CL✓N xr Y.•n 1 1 .xoxl t 1 .tf)wn.m.wNnon n•....rxlasw..w towrwtxrcmre Dv+noaD. nlxn.n.fx wov uaxt•wneo u(u.+unnlY.w.xfut sew. we n.mx.v�x.nmt \r.«x[nit 1p..x.LW Nxro.4.xa NDwflD.4N1.4411W •xf LLMDIIatN<wCone f.•MlYM4llDa1 1It4,< t+ln.u..rn.l IYnwu. a` Inn•w. 171 Issue Date January T, 1995 Amendment to Xerox Equipment Reseller Lease Agreement (for use by State and Local Governments) This amendment modifies the Xerox Equipment Reseller Lease Agreement ("Lease") as provided below so as to permit the Lessor to lease Equipment to an entity which is part of State Government or a political subdivision (-Lessee"), Terms and Conditions A. Representation by Lessee: Lessee represents that it: is part of a State Government or a political subdivision. B. Amendment Controlling, Except where in conflict with this Amendment, all Terms and Conditions of the Lease remain in full force and effect and are incorporated by reference in this Amendment In the event of any inconsistency between the Lease and this Amendment this Amendment controls. C. Funding. Lessee states that it is its intent to make all Lease Payments and any other payments required to be made under this Lease. However, in the event through no action initiated by Lessee, its legislative body does not appro- priate funds for the continuation of this Lease for any fiscal year after the first fiscal year and it has no funds to continue this Lease from other sources, this Lease may be terminated. To effect the termination of this Lease, Lessee shall, thirty 130► days prior to the beginning of the fiscal year for which its legislative body does not appropriate funds, send Lessor written notice stating that its legislative body failed to appropriate funds. Such notice shall be accompanied by the .payment of all sums then owed to the Lessor under this Lease and Lessee shall return to Lessor, at Lessee's expense, the Equipment in good condition to a location designated by Lessor. Thereupon, Lessee will be released from its obligations to make all further Lease Payments and any other required payments to Lessor. In addition, Lessee must certify in the foregoing notice that the canceled Equipment is not being replaced by equipment performing functions similar to those performed by the equipment during the next ensuing fiscal year. Prior to electing to return the Equipment to Lessor, Lessee shall make a reasonable effort to find a viable assignee within the Lessee's general organization that can con- tinue this Lease, and advise Lessor of the results so that Lessor may process the necessary documents if the Lessee is successful in finding such an assignee. In the event that Lessee must return any Equipment pursuant to the terms of this paragraph, Lessor shall retain all sums paid under this Agreement by Lessor. The person signing this amend en presents that he/she is a duty authorized representative of Lessee with the Authority to execute this Aqr endmem,Z ee's behalf. • THE DOCUMENT COMPANY XEROX Xerox Corporation Xerox Square StanT XEROX-. and The Documem m Company- are trademarks Rochester. New York 14644 of XEROX CORPORATION. Punted in USA V95 r a a Iris Xerox Order Agreemcm covers vansacuanls) cBxked bebw and irrcoXEROX ORDER AGREEMENT rpsales Inc Gex,, Tesms are cpndilibns on be averse side of Ise cusroner, copy am over documents referenced below. ❑ Equipmenl Purcnase ❑ Installment Purchase Vann Lease ❑ XlA ❑ Rule" ..�� ❑ Soltware license ❑Nawenance. ❑Malnlereres ❑ Financed Equipment conngsaoon Change ❑Trial "❑Mainhe only ❑Upgrade &LL ID C MER NAME INSTALLE T CUSTOMEP NAME FMRENT COMPANY IF OIFPERENn NAME OVEPFLOW STRE AOpRE55 R I BOX NUMBER I ROUTING STREET ADDRESS --------------- CI SST TE ilP LI / STATE ZIP , J OOUN IN/y LEO IN Xerox Equipment Order intormetlon • DAM LWWAWN Xema PXCe (&a Mrg Sena) r a n ex.. OTP. Lass Dedceana B. TOW Na �- Prma Ran Cmwval, upanm OI aMonl ap ioNl lW Usr P. Nel Pre• Opr W Purm. TraWn Omer Pna Gic. cealr Do.n Pgnant l l / O Ca,n Prke T Ar _ (PrWraa IB - CD E. Gurye a ch" Mixed a 'L F Tea BLIMoe 6.nm• SW Pna IC . R Males la OTP Me Pap Plan Lomeyon A. MacrW Oxx ller '�exil1l InvuNwluMd t 8. Twla `Tale NaPm fEXtluNaetl $Weuw �+ Tea. Manlerence are Suppq Cearpel) x a Pamme Interatlive Commumcalion ❑ V•e �, Nd 95# Darr awne l al Murr-Ii Wan I xxd in TOW WorrellL. Pgmen3 Term of Agreement (moMns) 3(r :' i Total Prepaid Months ^ 'Y - Cwe cmrgu ww °+bile^ ere .'e, a. loxxo na am ew M.W. Poe MN uamewe Total Monthly Minimum Lease Payment $ _ _'_ % 9 i aa\+Ie• ' (Exmu aSewsUae Tel (�/ Purchase option Amount: E `� �� 1 9i aLYMWIer The interest payable far Sias wl W�3nmenl Installment Purchase or Term Lease (,ypyiMeM1r Rala 1 sme C.m\npe. subject to this order is S 7s''��7 (For Torm Laase Ihi asy limes Ise x la poeyrMelsr Role Summ«OPIm Cane noun: option to purchase IS exercised at end of lease period) at a rate of i_ Complete e • • • IMnN�ue Rea Plan O.W.Powx _ .ledel Tam: am Leda: Santa BNB Caelpa: Noires; Solevere Prim PWr, Deso"ar Vies Tirtrc BiX Cade; SAe SSWat Ooserepe: leak Montle MilWaM Maaar CCary Aeowerte Eacaa Pain .._... Llelert MNZ .. ..._ EMsladSMla,WN ❑'he ❑rid Call finlrCaWac30pean❑ GWIFM ,rew Omen❑ GM FNnM Near beyne: I f- . . K.Ie Swmw Qwaledle M•wM Snawer - ❑Ise" ❑rid Requested Delivery pare: I I TO"WanaMT Monms nadware Banters TAX EXEMPT ' Yes ❑ No 1ABacm Eawryar cenrcew EXISTING XTh Cn, PST Equulpmenr to ee removed ADMONAL SUPPLIES Purchase Order Information: 14M renal is a Ceq Tag rI Anach oNiNl er w, (Puanee gofer Rey�MIee+,M IN BaIft. 0" customs Peeuins Purchase Order Number. ❑ Yea ' REORDERS SUPPLYiTEM UNITPRecE PurcneM Oms Numbers For Tlas Order: EquiFmMt Maularence: Sonware: Xerox Supply Conv= e; Customer• . Suppy: 0 t a Dale! Yea No pace Yp Nq Xerox Plies LIV s ON✓�� `�J r Ip lT EpegmMl PurMaM T..,Yq GonbhOna 1I395 p� ❑ rP' EWWnalr Tna"xn 0.yearynl SN95 `� ❑ ^ •�y �/�J� ice( � �] MWorwlp Sakw TameeM CadOora �' ❑ _ 1H% Omer: ❑ ❑ PM:e LaCl?�1 1 / V05 Mairlenanee Lail fir �.. InsMlYnaM MnNdM Tarm3 ant LpWilWna ❑�y Dmal: ❑ ❑ Xeresla OrAerMmem ANawlaaa)+Sdapl ";As❑ T Lease Term, ere l'goxiia, IN95 P& ❑ Omar: ❑ ❑ NeeoaaWp Ca+usn+C7 i 7.7nT RaAd TMro WCavaEoa. If195 ❑ IK cone.: ❑ Govemmes CamMdr T/// ?,' f,.-' _—Pmdual Speclfxabpn Shea ._ ❑ ❑ Omar: ❑ GuaMTOI S(JniNn aelW B(MMnI a/KeptM M(CIxi M"'Tn'.B ) br ✓eg Wrebal NlP We ial6anenl� W Empsr O� L Plme eeO 41 rZ��il? (I Name: Phone IP1+w Prvxl Number Sahs Rep Order ACMnealedpamenl Sgname — "� Xerox Corporation Signature Trot Date maw Tee Daker Form Waex OI✓a51 XEROX cVVIrMCPII rVnIAnMJc RENTAL zERox� w. b.am.a a xEwox coRPqurwN _ arM31\,G\FuaYV ua.n IIYLJ� 1 1 J I 45® XEROX ORDER AGREEMENT This Xerox Order Agreement covers transaction(s) checked below and incorporates the General Terms and Conditions on the reverse We of the Customer copy, and other documents referenced below. ye�� ❑ Equipment Purchase (or Add-0n) Y' 4µA�eY ❑ XLA ❑ p -boom Police er ) �WtnlMarrea ❑ Trial ❑ SupplW end Maintenance (SAM) Lj LL CU$ R NAME INSTALLED AT, CUSTOMER NAME / A ENT COMPANY (IF OIFFERENr) NAME OVERFLOW STREET ADDRESS FLOOR. ROOM ROUTING @Ox NuMRER I ROUTING STREET A00RESS GITY STATE ZIP CI STATE Zx ZIP _ COON NSL L IN Xerox Equipment Order information Equipment • ess oewcaonf Term of Agreement raze P mied finance Parrr+nn xema Pryyrl lEfn(mg SerN' wl r n in dace. Nol vote GN Pli[e elan emvtrs,on. ar aUsr Pn[e rlatla.n Olner MMIm Mwlmf fowl Monthly,.;Tum Less. Payment S Purchase Option Amount: S OefcnPlbn M MLmbnarA'! Nan IT<IudeO m TPW MontMy Lease PrymeM Coot' Onargea will be demo eeomel" In ac dtxeo wrm me Mexter. Prize Lift 1,e ured K<e Smvnn ('{Pt' AIIWanee GVaen Cede Copy Charye MTR ! CCit`. Mo., CON• Cnarya MTR 2 sh'"ci Mraea- H.,T T.W. Tore, Nel Ptlu+EWUAI a of SaM W 50 a T.a MAlnlenau. an0 $W9e/ cl,M" t Mom, RNe Ramab IwnaRne CAmnxM... ❑ NN NP MnmeE SaoPss: ❑ Yes ❑ N. 95 # t 2 TM Isuuev "We br SMIMLttaIGorerrlment Tmm Leafs sebr"s Ib mrs o,!M P, E IF., Tarm Leafs In. a33umas In. oplgn ro wrcna£e H e+BrC see at en//ajjOl exid minkit) at AMI. a •. Complete This Section For Maintenance unless notified by the customer in writing Within 30 days of IT- contract o-010-n dole this clintlact Hen Ds.cripes: La axsN Term: &tl Cade: "cowr.pe.— fmxv CPC tSAMI Mor" MNMx.n Cew Aa sonee Efaae Re1e Mein t JAwm 2 Celt Flan Carm.<t Opsan OWl FisW MenOWan Gwl Gecn Men @eUns: 1 f K-te Summer Opson Cade TAX EXEMPT PEPYOS ❑ No rmar wa�•anry n.mn:ns Requested Delivery Date: r / ., a<RDXAPE �— tAaaeh EfemPUon CMIfluH) EXISTING XTI, CT, RST Equipment to be removed ADDITIONAL SUPPLIES PURCHASE ORDER INFORMATION ILnr seud .b C.n TAg ry OTY. REORDER a SUPPLY REM UNIT PRICE copy Atth original aciginal copy lPu2Nu O,M PaNrw,[ff fn M am" Pvrpo/u�f nmf) Cvmanror Repuiref Pvrcnau OrOer Numbal: � YaL y,^No Purcheaa Order Numbers Fa hilt Orur. Eooiomem'. Me1nMM1'<e: gnx`' zero. SuPpry Canmad a CUSTOMER Yef OB19d Y.f No Doled Yes NO /_ ( / �O ila�'1 X.11[ Pl. Lii1 f (�, >/L e^.'i'C'T^n• P.-;-,Cie " s n r: --.,C^ 9r'S 1 •' 35 equv . Tlaee+n Agre.menl iiims ❑ ❑ a ❑ Mtlmernre SnNrof Tome aid Onatona film Mainlwrce PrKe I.W.`///n t Tmm Leae.TnmfendcmMh. t)tN5 01OmeG ❑ ❑ ❑Q. timer: ❑ ❑ Neq eele0 Convect . PllxA et So¢or .than Snem .__ ❑ ❑ Omer. _— ❑ ❑ (:w'l ca trAet. vlmmer vgM.I.. 1,0 w AQ f moolt d omen od" d "Yei ebeve) rer McmPerAFcn I^rb in. Womr.nl' Saba ReP �• Sarof RaP ! t.)\ r{ l / 1f Poor. Ema. Name: Phone �- Sere ReP Order eegemenf lPnm. Prnn Nvmber tion Xerox Gq!)X)iati00 Signawre t )—Signature Au..Pw rn,+era• Tills Dmo Title Date Fo.m sos.s nmeA XEROX u KEROX• is a Iradnnm. 0 XEROx CORPORATION 451 SALVAGE ITEMS.- LIBRARY & COUNTY JUDGE'S OFFICE A Motion was made by Commissioner Finster and seconded by Commissioner Smith to declare the following items from the County Judge's office and the Calhoun County Library as Salvage. Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. Calhoun County Public Library System (512)552-7323 200 W. Mahan Port Lavaca, Texas 77979 REGE WED Thursday, June 13, 1996 VUN 14 1996 Memo to: Commissioners Court Howard G. HartZO Calhoun County judge From: Mrs. Cynthia H. Beard, Library Director UfB re: County property located in Library to be declared salvage/surplus There are several items of equipment stored in the Library workroom that are no longer usable. I understand that 1 am to notify the County Commissioners Court that these items are for disposal in some appropriate manner. The listing is as follows: 1 portable Smith -Corona Deville XT electric typewriter and case doesn't work model # K3RD serial # SN21347 ( as best as we can tell --it is faint) 2 manual Royal typewriters don't work model 440 can't locate serial numbers 2 Datagraphix Microfishe readers probably work serial numbers are 08293 and 08294 I Unitrex 10-key calculator doesn't work model E2082 serial # 77G24913 I GTE ivory color desk telephone, rotary dial no serial # 1 Vetrex professional computer keyboard serial # 0079588 I Professional computer keyboard serial # 0143873 don't know if it works doesn't work doesn't work 1 Panasonic Quiet dot-matrix printer (4 pin) doesn't work serial # 4ANIBNG60502 model # KX-P2123 1 Mitac computer CPU serial # M00180276 doesn't work 0 .452 SURPLUS EQUIPMENT CONTINUED page 2 • 1 CTX computer monitor VGA serial # K3034204117 I Keytronic computer keyboard serial # J940720102 doesn't work model # CVP5439G doesn't work 1 Russ Bassett almond color metal cabinet for audio cassettes or microfilm which appear to have never been used and is shown listed as costing $1,191.00 on an invoice from R. J. Sheppard & Associates, dated 1-10-91. It has 6 drawers and 9 sections in each drawer. A serial number can not be located, but according to a letter from Kathie Nixie it is #87901, It is lockable and has a key. I Russ Bassett almond color metal cabinet for microfiche shown on the above mentioned invoice as costing $1,184.00, with 5 drawers and 6 sections in each drawer. It is probably #87736. It is also lockable and uses the same key as the above microfilm cabinet. Each of these cabinets measure 28.5" H, 43" L, 18" W. cc: Auditor COUNTY JUDGE'S OFFICE JUNE 24th DECLARE A PHONE MATE 4200 TELEPHONE ANSWERING MACHINE AS SALVAGE AND AUTHORIZE THE DISPOSAL OF. TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to approve the County and District Retirement System plan and let the plan remain the same for 1997. Commissioners Mikula, Smith, Finster and Belk and Judge Hartzog all voted in favor. 453 CONTRACT TO HOUSE PRISONERS IN SAN PATRICIO COUNTY JAIL A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve the following Contract with San Patricio County to house prisoners in San Patricio County Jail, and authorize the County Judge to sign. Commissioners Belk, Finster, Mikula and Smith and Judge Hartzog all voted in favor. THE STATE OF TEXAS COUNTY OF CALI-40DN INTERGOVERNMENTAL AGREEMENT BETWEEN' SAN PATRICIO COUNTY AND CALHOUN COUNTY REGARDING HOUSING OF CALHOUN COUNTY PRISONERS IN TER SAN PATRICIO COUNTY JAIL On the hereafter referred to date the COUNTY OF SAN PATRICIO, TF,X.AS, hereafter referred to as "SAN PATRICIO", and the COUNTY OF CALHOUN, TEXAS, hereafter referred to as "CALJ30IIN", entered into the following Agreement concerning the incarceration of overflow prisoners of CALHOUN County, Texas, and said Agreement is set out in full hereafter. 1. SAN PATRICIO hereby agrees to house overflow prisoners incarcerated by CALHOUN if space is available. The availability of the space shall be determined by the SAN PATRICIO County Sheriff in accordance with current jail regulations as set out by the Jail Commission concerning the separation and categories of prisoners. SAN PATRICIO shall assess a fee for housing said prisoners at the rate of $40.00 per day per prisoner and SAN PATRICIO shall bill CA!1HOt7N on a monthly basis for said cost in an itemized statement showing the number of day per each individual prisoner housed in SAN PATRICIO. The day the inmate is booked in will be charged. The day the inmate is booked out will be charged. 2. CAI.HO uT shall pay for any and all hospital and health care and prescription drugs provided to any prisoners housed by SAN PATRICIO for CAi.EOUN. Nonprescription medication will be administered without charge. 3. CALHOUN hereby agrees to comply with all booking procedures of SAN BATRIC20. SAN PATRICIO hereby agrees to furnish CALHOUN a copy of those specific procedures. 4. SAN PATRICIO and CALHOUN hereby agree that SAN PATRICIO will 0 454 06/03%06 IS:48 V3500000088000888000 SAN PAT SHERIFF la 003 THE STATE OF TEXAS COUNTY OF CALHOUN not house any injured prisoners unless SAN PATRICIO is furnished an acceptable medical release signed by medical personnel, certifying that the prisoner may be incarcerated. 5. SAN PATRICT_O further agrees that should a prisoner be injured while being housed by SAN PATRICIO, that SAN PATRICIO will within (10) hours notify CALHOUN of said injury and provide CALHOUN with copies of all incident reports relating to said injury. 6. The SAN PATRICIO County Sheriff reserves the right to refuse or remove any inmate from the SAN PATRICIO County Jail if it is in the best interest of SAN PATRICIO County. C-ALHOUN shall promptly arrange to take custody of its prisoners if so requested by the SAN PATRICT_O County Sheriff. 7. CALHOUN agrees to assume responsibility for all transportation of CALHOUN prisoners housed in SAN PATRICIO County. a. This Agreement shall be for one (1) year from date of acceptance by CALHOUN and shall be subject to renewals thereafter or renegotiation whichever is deemed necessary. If either party deems renegotiation of the contract is necessary, that party shall notify the other party by certified mail, addressed to the county Judge of that party at least sixty (60) days in adoance of the termination of this Agreement. 9. All agreements between the parties are set out in this Agreement and no oral agreement not contained herein shall be enforceable against either party. 10. SAN PATRICIO COUNTY SHALL NOT BE LIABLE OR RESPONSIBLE FOR, AND SHALL BE SAVED AND HELD HARMLESS BY CALHOUN COUNTY FROM AND AGAINST ANY AND ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR 455 THE STATE OF TEXAS COUNTY OF CALHOUN LIABILITY OF ANY CHARACTER, TYPE, OR DESCRIPTION, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEYS'S FEE FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSON OR PROPERTY, ARISING OUT OF OR OCCASIONED BY, DIRECTLY OR INDIRECTLY, THE PERFORMANCE OF EITFER BROOKS OR SAN PATRICIO COUNTY UNDER THIS AGREEMENT, INCLUDING CLAIMS AND DAMAGES ARISING IN WHOLE OR IN PART FROM THE NEGLIGENCE OF SAN PATRICIO COUNTY. IT IS EX -PRESSED INTENT OF THE PARTIES TO THIS AGREEMb?IT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION IS AN INDEMNITY EXTENDED BY CALHOUN COUNTY TO INDEMNITY AND PROTECT SAN PATRICIO COUNTY FROM THE CONSEQUENCES OF SAN PATRICIO COUNTY.'S OWN NEGLIGENCE. ACCEPTED, APPROVED AND WITNESSED our hands on this the atfv day of aG /K P , 1996. COUNTY OF SAN PATRICIO By: Josephine Miller, County u ge Leroy Moody, Sheri APPROVAL OF MINUTES COUNT • r iiG%- .. Kenneth D. BowdenSheriir A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the minutes of June loth and June 14, 1996 be approved. Commissioners Smith, Mikula, Finster and Belk and Judge Hartzog all voted in favor. Howard G. Hartzog County Judge Leroy Selk Commissioner, Pct. 1 Stanley Mikula Commissioner, Pct. 2 Helen J. Smith Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk • JAIL - BUDGET INCREASE - TRANSPORTATION Sheriff Bowden notified the court that he will need to increase the Jail Budget due to increased costs associated with transporting excess prisoners to other jails. He is anticipating the cost to be about $75,000.00 for the rest of the year. It was decided the Court would need to wait until the July 31st Budget Hearing. ACCOUNTS ALLOWED - COUNTY Claims totaling $249,521.83 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Mikula and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Mikula, Smith, Belk and Finster all voted in favor. The following accounts were presented by the County Treasurer and after reading a verifying same, a motion was made by Judge Hartzog and seconded by Commissioner Mikula that the following accounts be approved. Agape Trucking $ lr140.00 Martinez Trucking 605.50 Judge Hartzog, Commissioners Mikula, Belk, Finster and Smith all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $1,032,017.96 for the Hospital were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Finster, Mikula, Belk and Smith all voted in favor. Motion was made by Commissioner Finster, and Commissioner Mikula that the following Budget be approved. Commissioners Finster, Mikula, Belk and Judge Hartzog all voted in favor. • seconded by Amendments Smith and 457 BUDGET aXzXDxzxT "QUSBT Tot Calhoun County Commissioners' Court Front (Depart n making this request) Dater I request an amendment to the c 6 budget for the following,line items in my departments GL Account /� Account Name__ Amendment _._ __ ___ _, Amount____ _ Reason '________ ______ tl 1 � t Jt1P1 uti-l�_ Net change in total budget for this department is# Other remarks/justification; I understand that my budget cannot be amended as requested Commissioners I, Court approval is obtained. until Signature of official/department head: Date of .Commissioners, Court approval; Date posted to General Ledger account(s); • To: . From: Date: BUDGET AMENDMENT REQUEST r r,houn County Commissioners' Court I request an amendment to the budget for the year following line items in my department: Amendment GL Account #. Account Name Amount Reason (�2 / ss Vff_Saao Net change in total budget for this department is: Other remar'ksfjustification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/depar-tment head: Date of Commissioners' Court approval: ate posted to General Ledger account(s): 459 BUDGET AMENDMENT REQUEST To: Calhoun Country Commissioners' Court From: ��I ulCvvCl- SJ��- (55bB) (Department making this request) Date: _qt 1 request an amendment to the 1, ) budget for the (year) following line items in my department: GL-Account # (CLr50 --11Acchount Name - ko 4. te� Net change in total budget for this department is: Other remarks/justification: Amendment Amount !1 — Reason .`raw:11 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 �A ME IIBUDGET AMENDMENT RBQUE81' To: Calhoun County Commissioners' Court From: LT -Al L (Department making this request) • Date: I request an amendment to the 1116 budget for the year following line items in my department: Amendment GL Account Account .tame ---Amount Reason 0/ 45¢D - 5230 o)-¢�0 S22 Ob55p ��1sot�nle�0�� <5,S63.oa� Auab P-C1941 k 000. oa - QP:bko MWin1T, �5 oao,o�Z a Net change in total budget for this department is: Other remarks/justification: Li I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department (read: Date of Commissioners' Court approval: Date posted to General Ledger account(s): -461 IIBUDGET IlIENDHENT REQUES7� To: Calhoun County Commissioners' Court Prom: -Sfie2"Fr - (Department making this request) Date: 41-/9-474 I request an amendment to the 199L budget for the year following line items in my department: GL -Account-- ---Account :lame ------------------------- 01-4-101 l 130 _ Pt.F� &6ALS -s4,L, o I -4sio - 69 4o ua,'tia ms 01-4-5 10 -ssSS SaNpTe S�p�, s O 1 4S 10 -sSs D %(LOCCZA t S ol-�-(oS22 i�C.t.ibu.o�,J� �ePA-�lt_t' Net change in total budget for this department is: Other remarks/justification: Amendment Amount t (03. Do b3.0a2 -Reason ------ --------- 1 + SUN 4 W6 I r i ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i • C] 44G2 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: t%lQ J c ~(Department making this request) Date: tR -�-I_ q I request an amendment to the I % budget for the year following line items in my depaftment: GL Account # © l --q1 S 19 --(61( 556o Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason SUN �a�i99 S — � I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 463 BUDGET AMENDMENT REQUEST To: Calhoun +County Commissioners' Court From: (b1 /tAC IM 1G�1^atil� (Department making tthis request) Date: �— Iq-9(. I request an amendment to the ICJq � budget for the year following line items in my department: Amendment GL Account # Account Name Amount ---- a -o J oo— go o► -a5o5-t��.�t ! � ------------ i Net change in total budget for this department is: Other remarks/justification: i Reason PPCII , .. . JUN 2 4 19�K i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 464 11 BUDGET AMENDMENT REQUEST 11 • To: Calhoun County Commissioners' Court From: -b�P;J CL p_ (Department making this request) Date: L _ oZ ( _-. t 9 I request an amendment to the t�q, , budget for the (year) following line items in my department: GL Account # DID Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 465 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A qxt, (Depa4rtm t making this request) Date: 6- a ( _q L I request an amendment to the 06 (e budget for the year following line items in my department: GL-Account-#- -11 DI 6Ito Amendment Account Name Amount Reason -------------c------------------ ------------------- LI TIP Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BIDS AND PROPOSALS - MEMORIAL MEDICAL CENTER - MOBILE C-ARM AND ANESTHESIA MONITORING SYSTEM The following bids were received for a Mobile C-Arm and • an Anesthesia Monitoring System. The hospital decided to study the Mobile C-Arm bids before making a decision and to award that bid on July 8th. A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to accept the only bid of Datex for an Anesthesia Monitoring System in the amount of $38,766.00 on the recommendation of the hospital. Commissioner Smith, Mikula, Finster, and Belk and Judge Hartzog all voted in favor. 466 { f MEMORIAL MEDICAL CENTER EQUIPMENT BID SHEET DESCRIPTION QTY. UNIT PRICE EXTENSION 1. CENTRAL UNIT 2 EA _ 2. EKG 2 EA 3. EKG RECORDER MODULE 2 EA 4. SA02 MODULE 1 EA 5. INVASIVE PRESSURE MODULE 1 EA 6. NIBP MODULE i EA 7. ETCO2/02 MODULE 1 EA 8. TEMPERATURE MODULE 2 EA 9. 3 LEAD EKG CABLES 2 EA 10. 5 LEAD EKG CABLE 1 EA 11. TIDAL VOLUME MONITOR/MODULE I EA 12. AIRWAY PRESS. MONITOR/MODULE 1 EA 13. RESPIRATORY RATE MODULE 1 EA 14. ELECTRO-CAUTERY SUPPRESSION 2 EA 14. SHIPPING AND SET UP 15. TRAINING 16. MANUALS, TECHNICAL & OPERATIONAL 17. ACCESSORY ITEMS FOR OPERATION TOTAL $38 0766.0 MUST FACILITATE RAPID DATA RETRIEVAL NECESSARY FOR ANESTHESIA USE. LIMITED SPACE, UNIT MUST FIT WITHIN CONFIGURATION OF CURRENT ANESTHESIA MACHINES. INFORMATION NEEDED WARRANTY INFORMATION, EXTENDED WARRANTY INFORMATION MAINTENANCE CONTRACTS ALL FFQ sIM SPECS ARE MET. 467 ACCT# MEMORIAL MEDICAL CENTER HOSP 315 NORTH VIRGINIA STREET PORT LAVACA, TX 77979 ATTN: TERRY MCCLAIN, CRNA/ANESTHESIA Sales Representative: James Mullen AS13 MONITORS NEW & RECERTIFIED MODULES ELIY DESCRIPTION L51 R-CU40 RECERTIFIED £QUIPME1dT AS/3 Central unit $5,500.00 M-RECO Recorder module $1,700.00 M-11000 Pressure module (1) $800.00 M-NIBP Non-invasive blood pressure module $2,000.00 B-CPU2 AS/3 486 CPU Board $1,500.00 BDHIGH High Resolution Display Controller Bd $1,000.00 R-MD10 Video display w/ bd $4,000.00 N.E�O rEM N'r' SSTD96 Software Cartridge (Rev. 6) $500.00 M-ESTO ECG module with pulse oximetry, $4,500DO and 2 temperatures M-ETPO ECG module with temperature $3,700.00 and 2 pressures R-0000 Gas module with etCO2 and 02 $4,000.00 Sub -total: 555555 Allowance for Volume Discount -New Equipment 7% 555555 Allowance for Demo Discount (50% on M-P000 module & 15% on all other demo modules) Monitor sub -total: Accessories sub -total: TOTAL: Recertified instruments are product which has been previously demonstrated, All recertified instruments comply with published performance specifications. Delivery; Recertified Instruments are Subject to Availability 6-8 weeks A.R.O. for new equipment Sales tax will be added (if applicable) at the time of purchase Expiration date: July 20, 1996 Payment Terms: Net 30 days Freight: F.O.B. Tewksbury, MA 01876 QUOTATION '1 Datex J Engstrom June 20, 1996 Quotation# Q06BG � V k a M 2 $11,000.00 2 $3,400.00 1 $800.00 1 $2,000.00 2 $3,000.00 2 $2,000.00 2 $8,000.00 2 $1,000.00 1 $4,500,00 1 $3,700.00 1 $4,000.00 $43,400.00 ($924.00) ($4,810.00) $37,666.00 $1,wom $38,766.00 LJ' � • 11 I MAill�Sii7RYA3�Hiei./_•iltlili� J 2 Highwood Drive, Tewksbury, MA 01876 Telephone:1-800-635-6099 �'•• MEMORIAL MEDICAL CENTER 315 NORTH V(RGINIA STREET PORT LTERRY C AIN, ATTN: TERRY MCCLAIN, CRNA/ANESTHESIA Sales Representative: James Mullen AS13 ACCESSORIES AND WARRANTY INFORMATION --�� Datex :J Engstrom June 20, 1996 Quotation# QO6BG PJ1J DESCRIPTION Lc QTY EXTENDED PCG CABLES 545910 & LEAD WIRE 3 Lead trunk cable $90.00 2 $180.00 545923, 3 Lead wires - clips (single piece) $90.00 2 $180.00 054591 5 Lead trunk cable $145.00 1 $145.00 054595 5 Lead wires- clips (single piece) $145.00 1 $145.00 5p02 SENSORS SAS-F4 Finger sensor (4M) $250.00 1 $250.00 NiBP ACCESSORIES 877235 Cuff hose, adult $65.00 2 $130.00 572435 Cuff, std adult (12cm) $35.00 2 $7000 MANUALS 887553 & TRAINING Operator manual -Rev E-$70 Value $70.00 ' 2 $140.00 887850 Installation manual -Rev E-$15 $35.00 ' 2 $70 00 885930 Service manual -Rev E-$200 Value $200.00 • 1 $200.00 • DMI114 009010 Inservice training video-$25 Value Biomedical training-$1,OOD Value $25.00 . $1,000.00 ' 1 $25.00 7 $1,000.00 POWER CORD 086236 Power Cord-$25 Value $25.00 ' 2 $50.00 WARRANTY WAR-G2 INFORMATION -NEW EQUIEMENT 2 yrs exchange parts & labor $0.00 1 $0.00 WARRANTY WAR -GI INFORM♦ATION RF FRTIFIFD O IPA NT I yr exchange parts & labor $0.00 1 $0 00 Accessory Sub -total: $2,585.00 555555 , Allowance for discount of no charge items' i ($1,485.00) TOTAL ACCESSORIES: ,$1,100.00 To validate the warranty, you must perform the recommended preventative maintenance and change your D-fend water traps every 2 months. (6/yr) Part# for D-fends - DMI100 @ $96.00 (6/pk) Part# for PM kit - DMI108 @ $140.00 ea. 2 Highwood Drive, Tewksbury, MA 01876 Telephone:1-800-635-6099 Rid Specifications for Mobile Digital Imaging C-Arm Circle any specification that you cannot provide as stated and give your sub- stitute. The OEC Series 9600 Mobile C-Arm Meets or Exceeds all Specifications of this Bid. GENERAL REQUIREMENTS 1. The unit is a full production system. 2. Equipment shall incorporate power conditioning which is necessary for safe installation and optimum equipment performance. GENERATOR INFORMATION 1. The generator shall be a single tank high frequency generator with the mobile stand and provide the following output: a. Radiography - 40 to 120 kV/up to 75 mA b. Fluoroscopy - 40 to 120 kV/0.2 to 12 mA 2 The line supply shall be full power from 120V, 15 amps. • 3. Generator output shall be medium frequency of 2.5 KHz. 4. Maximum mA and kW rating at 1GOmS of the generator shall be: a. 70 mA at 60 kVp/4.27kW b. 50 mA at 80 kVp/4kW C. 40 mA at 100 kVp/4kW d. 33 mA at 120 kVp/4kW S. Protection is provided by electronic circuitry to prevent damage to the system if: a. The x-ray tube becomes gassy or shorted. b. The filament of mA circuit opens. C. Auto line compensation - Line voltage changes due to regulation or day to day variances will be compensated for automatically. d. Reproducibility - The coefficient of variation for five (5) consecutive exposures (utilizing the same technique shall be less than or equal to 0.05 -5%) 6. Radiographic kVp range shall be: a. 50 kVp minimum b. 120 kVp maximum kVp C. Adjustable in 1 kVp increments 7. KVp shall be manually selectable by operator. B. KVp shall be indicated digitally on the control consol, with a display acc- uracy of -/- 4 kVp. 9. KVp overshoot at the start of an exposure : <4 kVp for mA or a 1.5 mA 10. KVp will remain constant (within 3kvp) during exposure. 11. With a given kVp selected, kVp measurement made at any two(2) mA setting • shall not differ by more than 5%. 4'70 • C7 12. High tension transformer will provide a balanced secondary voltage within 4 kVp to the X-ray tube. 13. Radiographic mA shall be automatically selected. 14. Radiographic mA stations shall be: mA autoselected, user selects mAs, kV 15. MA is selected automatically when using a two factor technique (kVp,mAs) 16. Tube shall be determined by operator selection of kW loading 17. Unit shall provide mA regulating and stabilization circuitry. 18. Calibration adjustments for filament preheat, space charge compensation, and mA stabilization will be sufficient to achieve specifications for each focal spot. 19. mA calibrations are accurate with 15% spec - 10% TUP. 20. Has shall be manually selectable by operator. 21. Has shall be indicated digitally on the control console. 22. Pre -exposure mas value shall be displayed on the control console. 23. Has calibration tolerances shall be: a. 2.0 mas to 5.0 mas -,- 15% b. 5.1 mas to 99.9 mas -/- 10% C. 100 mas and above /- 52 24. Has will remain constant (within 6%) as the tube potential is changed from 60 kvp to 120 kvp. 25. There shall be a communication port to the generator which will allow in- formation to be output to hard copy. X-RAY TUBE 1. The x-ray tube shall be a rotating anode with 0.3mm and 0.6mm focal spot. 2. Anode heat capacity shall be a minimum of 300,000 H.U. 3. Anode cooling rate at maximum output shall be 60,000 HU/min. 4. X-ray tube overload protection will be provided. 5. Anode heat computer shall be integrated into software. 6. Exposure overload shall be prevented in software. 7. Protection circuits will block any exposure which exceeds the single ex- posure loading charts. 8. X-ray tube and collimator will have appropriate ratings to satisfactorily obtain any and all combinations of views/projections associated with mobile C-arm procedures. 9. Focal spot size shall be: 0.3 small/0.6 large 10. Hot kW ratings for the focal spots shall be: a. 7.5 kW - small focal spot b. 20.0 kW - large focal spot 11. MA stations available for each focal spot shall be: a. 0.2 - 60 small focal spot b. 33-75 large focal spot 471 12. Anode angle will be the smallest angle possible to cover image receptor (without heel or radiation fall off) in any position. 13, Actual anode angle shall be 8.5 14. Actual anode diameter shall be 3.1° 15. Collimator will utilize straight blades, along with iris -type, with ad- justable blousing blades which can be independently controlled and rotated. 16. Beam quality tolerances will be: a. 60 kvp 1.3mm Al b. 80 kvp 2.3mm Al C. 90 kvp 2.5mm Al d. 120kvp 3.2mm Al 17. Circuitry shall be provided to protect the rotor control in the event of tube failure, with visual indication to the user. FLUOROSCOPIC CONTROL SYSTEM 1. Fluoroscopy kvp range shall be: • a. 40 kvp/0.2 me minimum b. 120 kvp/5.0 me maximum 2. Fluoroscopy me range shall be: a. 2.0 me mininum b. 12 me maximum 3. System shall have indication of fluoroscopic kvp and me at the operator's workstation. 4. Deviation of indicated x-ray tube potential from the measured value will not exceed 4 kvp. 5. Deviation of indicated x-ray tube current from the measured value will not exceed 15% or 0.9 me (whichever is greater). G. Fluoroscopic kvp indication is via a digital display. 7. Fluoroscopic me indication is via a digital display. 8. Fluoroscopic control will incorporate automatic brightness control(ABS) of fluoroscopic factors based on monitored brightness of the intensified field. 9. Maximum R/min shall be reached at approximately 85 kvp, and system shall be individually adjusted for 5 R/min maximum. 10. Maximum R shall be reached at approximately 85 kvp at 5.0 me. 11. Me and kvp shall be seperately and independently controlled in the manual mode. 12. Maximum R level (for fluoroscopy) in the manual mode shall he 4.5 R. 13. System shall be manually adjustable for a higher fluoroscopic level than stated above. ; 14. Maximum me level (for fluoroscopy) shall be 5 for normal fluoro and 12 for high level mode. • 15. The cumulative fluoroscopic timer will indicate by audible signal the elapsed fluoroscopic ON TIME, not to exceed 5 minutes. _. 16. Cumulative fluoro time indication shall be provided on a digital display (if timer is not reset by user). 'V7 r� C-ARM AND IMAGE INTENSIFIER 1. The image intensifier shall be a 9"/G"/4" tri-mode tube providing high and equal resolution over the entire field. 2. The C-arm shall have the following: a. depth -minimum of 26" b. orbital movement-115 degrees C. angulation--/-180 degrees d. horizontal excursion-8.0" e, swivel range-•/-il degrees(wig wag) f. vertical lift-18.0" J. Brakes for all c-arm movements shall be varible-friction type, located on both sides of system for ease of use. TELEVISION SYSTEM 1. The TV pick-up tube shall be a CCD high resolution camera. 2. The TV monitors shall be 16" dual, auto brightness control monitors, 146 Hz frame rate. 3. Automatic and manual dose rate control(ADC)shall be included. Fluoroscopic ma and kv shall be automatically adapted to object thickness. 4. Automatic gain control(AGC) shall be included. IMAGE STORAGE UNIT I. Storage capacity shall be minimum of 4 or a maximum of 100 images. 2. Matrix shall be minimum of 640 x 512 x 10 bit. 3. The operating modes shall be: a. continued fluoroscopy with last image hold b. pulsed fluoroscopy mode up to 40 ma 4. Image processing shall include: a. noise reduction b. auto motion detection C. edge enhancement d. contrast enhancement MULTIFORMAT CAMERA 1. The film format shall be 8x10 inch, with 1 an I or 2 on 1 format. 473 ACCESSORIES 1. The following accessories shall be included: a. four way foot control b. remote x-ray hand contol C. skin spacer d. operator and reference manuals e. imaging guide f. service installation kit g. on/off keys (2) h. Steri9uik "C" drapes (box of 10) i. image intersifier / x-ray tube drapes(box of 20) j. applications - 3 days TOTAL FOR MACHINE SHIPPING AND SET UP ADDITIONAL INFORMATION WARRANTIES EXTENDED WARRANTIES MAINTENANCE CONTRACTS 0 $122,400.00 Included (see Attached Quotation 12 Months $8,250./year (see attached Equipment Service Contract.) 47 0 Memorial Medical center 910 North Ann Street Port Lavaca, TX -77979 GE Medical Systems General Electric Company PO Box 4K Milwaukee. W153201 Page 1 Date: June 19, 1996 Quotation Number: AJICI2B GENERAL ELECTRIC COMPANY is pleased to submit this quotation for the products described herein, subject to the enclosed Standard Conditions of Quotation (7557 Rev. 4/92) and the following: o Special Terms: Forms 0158 R9/92 o Warranty: See attached Warranty Forms 7530 and 7354 o Terms of Delivery: F.O.B. Destination o Quotation Expiration Date: August 19, 1996 o Terms of Payment: 10% down with order, 70% due on delivery, balance on installation and availability for first use. o Contract Price Protection: 12 months from date of contract execution, subject to increase by .5t per month after such 12 month period GENERAL ELECTRIC COMPANY: o Submitted By: (I uo 6401'9(o Craig MorO- Date Sales Representative 1210 Arion Parkway San Antonio, TX 78216 Phone: f210) 491-9085 BUYER: Memorial Medical Center o Agreed To By: Authorized Customer Date Representative o Accepted By: Title Date o Credit Approval By: Date 475 0 GEMedical Systems PO 80l £fecrric Company P0. • 9ox 4f4, Milwaukee. Wf 53201 - QUOTATION Memorial Medical Center 810 North Ann Street Page 2 Port Lavaca, TX 77979 Date: June 19, 1996 Quotation Number: AJICIZB OCATALOG DESCRIPT ON PRICE STENOSCOP 9000 MOBILB C ARM WITH CCD cAmERA 1 S20201FS Stenoscop 9oo0 Surgical C-Arm, 60-Hz A Self -Contained Surgical C-Arm for Mobile Fluoroscopic Applications Such as General Surgical Procedures Including Orthopedics Trauma and Urology; Vascular Interventional Procedures and General Interventional Procedures. Includes: o GE Proprietary 9 Inch CCD Camera with a High Signal to Noise Ratio Achieves Excellent Results in Image Quality o High Frequency Generator (8.0KHz) for Low Ripple Waveform Output o X-Ray Tube with Stationary Anode .smm (Fluoroscopy) and 1.8mm (Radiography) Focal Spot X-Ray Tube for Excellent Spatial Resolution o Generator Output is 120kVp Maximum in Fluoroscopic Mode, kVp and mA are Auto- matically Selected by Automatic Brightness o Control Unit, High Voltage Transformer, Image Intensifier, Video Syatem(s), Mechanical Positioner with Wheels on a Single Chassis o Monitor Cart Which can Mount Two 100Hz Scan "Flicker -Free" Monitors, Keyboard for Anno- tation, Accepts Optional Visiplex Film Hard Copy Camera, Sony Thermal Paper Printer and/or a Sony S-VHS Video Cassette Recorder. 0 9.Sx9.5 Inch Diaphragm C] 476 .7 0 General Electric Company ED 00, ate, MUWaukee. W153201 QUOTATION GE Medical Systems Memorial Medical Center Page 3 810 North Ann Street Port Lavaca, TX 77979 Date: June 19, 1996 Quotation Number: AJICI2B OTY CATALOG DESCRIPTION PRICE 1 S2020IRC o All Interfacing Components o One 20 Inch, 100-Hz Flicker Free Monitor o Rad/Fluoro Manual Command o Imaging Modes - Two Dose Modes in Fluoroscopy - Low Dose and High Resolution - Three Fluoroscopic Modes: Continuous, Pulsed, Single Pulse (Electronic Radio- graphy) - Standard Radiography Mode - Automatic (in Fluoro Mode) or Manual Selection of Exposure Parameters - Single Image or Image Sequence Acquisition o Digital Recorder Performs the Following Functions - Last Image Hold Which Keeps the Last Video Frame Displayed on Monitor When X-Ray is Off. - Image Review on One or Two Monitors - Image Reversal: Up/Down, Right/Left - Image Shift Between Monitors A and B (If Second Monitor is Available) c Mechanical Specifications - Depth of C-Arm: 23 Inches - Orbital Rotation: 115 Degrees - Horizontal Travel: 9 Inches - Vertical Travel (Motorized): 17,9 Inches - Wig -Wag: +/- 12.5 Degrees - Pivot Rotation: +290 Degrees - 120 Degrees - C-Arm Weight: 460 Pounds 7 Image RAM Memory Storage System Volatile Image Memory o One Image Hold 477 0 General Pectdc Canpany PO Pax 414,, Milwaukee, Wt 53701 QUOTATION GE Medical Systems Memorial Medical Center 810 North Ann Street Page 4 Port Lavaca, TX 77979 Date: June 19, 1996 Quotation Number: AJICLZ8 "OTY- CATALOG DESCRZPTZON Pam_ o Six Images Stored o Fluoro Noise Reduction 0 Real Time Edge Enhancement o Two Image Split Screen o Zoom x 2 and Roam Capability 1 S2020INZ 20 Inch Flicker -Free Monitor 1 S2020INT Visiplex CCM62o-2 Hard Copy Imager, 60-Hz 0 2 on 1 Film Printer 1 NL01001 3 Days Applications Training Quotation Includes Both Sterile X-Ray Tube and I.I. Drapes. TOTAL NET SELLING PRICE OPTIONS 1 S2020M DSMS - Volatile Image Memory o Two Image Hold o Six Images Stored o Fluoro Noise Reduction a aaaaaaeaeaaaa_ $ 112,200.00 16,200.00 0 e GE Medical Systems Gene -al Elecwc Company V0 Box 4K 101wau6ae, W153I01 QUOTATION Memorial Medical Center page 5 810 North Ann Street Port Lavaca, TX 77979 Date: June 19, 1996 Quotation Number: AJICiZB _OTY CATALOG DESCRIPTION PRICE • o Real Time Edge Enhancement o Post Processing Edge Enhancement Roadmapping o Contrast Adjustment o Antiblooming o Two Image Split Screen o Zoom x 2 and Roam Capability o Adjustable Noise Reduction o Image Annotation o Subtraction o Peak Opacification 1 S20201RE DSM600 - Image Storage 7,200.00 o Permanent Disk Storage of up to 600 Images 1 S2020IGZ Dose Measurement Option for Stenoscop 6000 and 4,500.00 9000 Series 2 Systems. The Dose Measurement System Allows Direct Monitoring of the X-Ray Dose in mGy and Exposed Body Surface in Cubic Centimeters. The System Consists of: o A Round Chamber Housed in a Cylindrical Plastic Cap Located on the Top of the X-Ray Cover o A Display on the X-Ray Top Cover o A Replaceable overlay on the Display 4'79 0 Gereral f/ermr Campan y p0 8a 414. Milwaukee. WI 53201 QUOTATION GE Medical Systems Memorial Medical Center 810 North Ann Street Page 6 Port Lavaca, TX 77979 Date: June 19, 1996 CATALOG Quotation Number: AJICIZB DESCRIPTION PRICE o An Electronic Box Located Under the Imager Cover o Cables The Dose Measurement Device is Powered by the Same Supply as the Imager. 1 R5006SG Six Month Extended Warranty for Stenoscop System 2,850,00 1 UL01002 Yearly Service Based on 4 Year Agreement after Warranty Period. Includes System and Tubes but 6,820.00 does not Include Image Intensifier. ANY CONTRACT RESULTING FROM THIS QUOTATION WILL BE BASED SOLELY AND EXCLUSIVELY ON GENERAL ELECTRIC COMpANy'S STANDARD CONDITIONS OF QUOTATION AND OTHER TERMS AND CONDITIONS CONTAINED IN OR REFERENCED BY THIS QUOTATION. ITEMS ASSOCIATED WITH THE ORDERED PRODUCTS AND PROVIDED UNDER THIS QUOTATION WITHOUT SEPARATELY I➢ENTIFIED CHARGE CONSTITUTE "DISCOUNTS OR OTHER REDUCTIONS IN PRICE" UNDER APPLICABLE FEDERAL LAW (42 U.S.C. 1320a-7b), IT IS THE CUSTOMER'S RESPONSIBILITY TO DISCLOSE SUCH "DISCOUNTS OR OTHER REDUCTIONS IN PRICE" AS MAY BE REQUIRED UNDER ANY STATE OR FEDERAL PROGRAM WHICH PROVIDES COST OR CHARGE BASED REIMBURSEMENT TO THE CUSTOMER FOR THE PRODUCTS OR SERVICES PROVIDED UNDER THIS QUOTATION. FOR "NL" OR "NW" PREFIXED CATALOG NUMBERED PRODUCTS, OTHER THAN "NL521", "NL528", "NL531" OR "NL53811, GE DOES NOT PROVIDE PRE -INSTALLATION OR EQUIPMENT PLANNING SERVICES, INSTALLATION, WARRANTY, SERVICE, PARTS OR APPLICATION SUPPORT, 0 ME GE Medical Systems General f(w is Company PO 001 JR MiAvaakee, W!53201 QUOTATION . Memorial Medical Center 810 North Ann Street Page 7 . Port Lavaca, TX 77979 Date: .Lune 19, 1996 Quotation Number: AJICIZB OTY CATALOG DESCRIPTION PRICE _ "FOR 'E' PREFIXED CATALOG NUMBERED PRODUCTS, THE SINGLE LETTER (A THROUGH H) SHOWN AT THE ENDS OF THE QUOTATION DESCRIPTION IN THE SERVICE CODE FOR THE PRODUCT, AN EXPLANATION OF THIS CODE IS FOUND ON THE REVERSE SIDE OF TiIE ACCESS- ORIES WARRANTY INCLUDED WITH THIS QUOTATION., - PRICES SHOWN IN THIS QUOTATION DO NOT INCLUDE TAXES. WHERE APPLICABLE, THEY WILL BE ADDED AND. SHOWN SEPARATELY ON INVOICES AT TIME OF BILLING. • • THE COURT ADJOURNED. REGULAR JULY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JULY 8, 1996 BE IT REMEMBERED, that on this the 8th day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. RESOLUTION - HONORING COMMISSIONER STANLEY MIKULA A Motion was made by Judge Hartzog and seconded by Commissioner Finster to adoVt the following Resolution honoring the memory of Commissioner Stanley Louis Mikula Judge Hartzog, Commissioners Finster, Belk and Smith all voted in favor. The Court stood for a moment of silence in honor of his memory. • sm LI is • Stanley Louis Mihula Calhoun County Commissioner January, 19T9 - June, 1996 WHEREAS, Stanley Louis Mikula was born on September 2, rygo; and WHEREAS, Stanley served his community for ninny years, first as a Director on the Calhoun County Navgation District Board, and later as Navigation District Board Chainnan; and WHEREAS, Stanley took of or as Calhoun County Commissioner in January of rgyg and served as County Commissioner for over ,7 years and WHEREAS, Stanley also was very active in civic affairs, having served as President of the Rotary Club, as Chairman ofthe Port Lavaca Parks and Recreation Board, and as Director ofthe Foreign Trade Zone; and WHEREAS, During his term as Commissioner, Stanley served as a President ofthe South 7 exas ludges and Commissioners Association and as a Director Of the Texas Association efCounties. WHEREAS, Stanley was a dedicated father and husband who had a strong beliefin Gad; and WHEREAS, Stanley was agood friend to many, and was beloved for his kindness, his honrsty, and his warrrrth; and WHEREAS, Stanley will be missed not only by his faintly and many friends, but also by every citizen who has bone flted by his service to Calhoun County. NOW THEREFORE LET iT BE RESOLVED that this Commissioners' Court stand for a nrortrent ofs/lence in honor ofhis memory and that a copy of this Resolution be presented to his wife and children along with the condolences of this gu nttssioners' Cow L SIGNED AND X 1996. I lowa48 (1. Haftzrg, County Judge Calhoun County, Texas Leroy Belk, P eclnct #1 Helen Sin' ,Precinct #3 Kenne.mow r, Precinct #4 At st � Marlene Paul, County Clerk 483 ORDER - CONCERNING ISSUANCE OF TAX ANTICIPATION NOTES Judge Hartzog introduced Ann Burger Entrekin with First Southwest Co. and Tom Spurgeon of McCall, Parkhurst & Horton. Ann Berger explained the Order authorizing First Southwest Co. and McCall, Parkhurst & Horton to proceed with the issuance of Tax Anticipation Notes. Tom Spurgeon also spoke to the Court. A Motion was made by Judge Hartzog and seconded by Commissioner Smith to Adopt the Order Authorizing the Issuance of Tax Anticipation Notes.Judge Hartzog and Commissioner Smith voted for the adoption. Commissioners Finster and Belk voted against the adoption. Postponed until July 31, 1996 FIVE YEAR PLAN FOR CAPITAL EXPENDITURES The consideration of a five year plan for Capital Expenditures was postponed until after the Budget for this year is adopted. BIDS AND PROPOSALS - FUEL BIDS The following bid was received for fuel for the period from July 16, 1996 through August 15, 1996 and after reviewing said bid, a Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the only bid of Diebel Oil Co. in the amount of $7554.00. Commissioners Finster, Smith, Belk and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATE IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL jj GALLONS/MO. UNLEADED GASOLINE $ (p D X 3800 PREMIUM UNLEADED GASOLINE $ %lp X 4500 = $ 3 D,c7 DIESEL FUEL (LOW SULFUR) $ . In X 2500 = $ TOTAL BID PRICE $ '7j L7 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JULY 16, 1996 AND ENDING AUGUST 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD, SELLER WILL SUBMIT SEPARATE INVOICES ON EACH DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: PURCHASE TO THE PURCHASING TITLEUx1 DATE • NAME: BIDS AND PROPOSALS - VARIOUS INSURANCE POLICIES The following bid was received for various insurance policies. This being the only bid received, a Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the bids of Hilb, Rogal and Hamilton. Commissioners Finster, Smith, Belk and Judge Hartzog all voted in favor. PROPOSAL COMMERCIAL PROPERTY COMMERCIAL LIABILITY COMMERCIAL CRIME BOILER AND MACHINERY FLEET CONTRACTORIS EQUIPMENT FLOATER HILB, ROGAL, & HAMILTON CO. OF VICTORIA ADDRESS: P 0 BOX 3710 CITY, STATE, ZIP: PHONE NUMBER: VICOTRIA, TEXAS 77903-3710 512-552-6522 ORIZED SIGNATURE: E: 0 110#3M 1X#-ili1i $ 56,802.00 $ $ 25,441.00 $ $ 452.00 $ $ 1,222.00 $ $ 61,546.00 $ $ 4,532.00 $ 3-YEAR PREMIUX 1) COMMERCIAL PROPERTY IS $2500.00 HIGHER DUE TO ADDING $88,000.00 IN VALUES DURING THE YEAR. a) We would like to re -rate some buildings to possibly effect savings if available. b) Review values that possibly could be updated or revised with commissioner's court. c) Some coverage added or deleted or deductibles changed. 2) COMMERCIAL LIABILITY _ SAME COST AS LAST YEARS. A) Cost could be reduced some by changing limits to county required maximum. 10013001100 w/2 million aggregate for approximate savings of $4100.00 3) COMMERCIAL CRIME - SAME COST AS LAST YEARS FOR SAME COVERAGE. 4) BOILER & MACHINERY - $42.00 LESS - SAME COVERAGE - BASED ON LAST REPORT MADE TO COMPANY. 5) FLEET - NUMBER OF VEHICLES COVERED INCREASED BY NINE (9) AFTER ALL CHANGES MADE MOSTLY WITH NEWER UNITS. RENEWAL QUOTE INCLUDES THESE CHANGES AND IS APPROXIMATELY $11,000.00 MORE THAN LAST YEARS INITIAL QUOTE. 6) EQUIPMENT - CURRENT ITEMS PRODUCED LESS VALUES DUE TO CHANGES. WITH SAME RATE PREMIUM IS $723.00 LESS THAN LAST YEAR. • BIDS AND PROPOSALS -MEMORIAL MEDICAL CENTER -MOBILE C-ARM A Motion was made by Commissioner Smith and seconded by Commissioner Belk to award the bid for a Mobile C-Arm in the amount of $122,400.00 to Gilbert X-Ray (bids were opened June 24, 1996 and recorded in those minutes) upon the recommendation of Sid McGinnesr the hospital purchasing agent. Commissioners Smith, Belk, Finster and Judge Hartzog all voted in favor. MAGNOLIA BEACH -.FIRE DEPT/AMBULANCE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to allow the Magnolia Beach Fire Dept./Ambulance fund to keep $1,000.00 in a separate account for training and refund the county $1,329.08 as agreed earlier (See Feb. 29, 1996 minutes where $9,000.00 check as written ). Commissioner Belk, Finster, Smith and Judge Hartzog all voted in favor. nolia Beach Volunteer Fire Department : (-- - Sandra Kelinec, Et: RT.2 Box 133B Port LaVaca, TX 7 i 979 TO: CALI IOUN COUNTY COMMISSIONER'S COURT FROM: MAGNOLIA BEACH VOLUNTEER FIRE DEPARTMENT DATE: MONDAY, JULY 8, 1996 SUBJECT: AMBULANCE EXPENDITURE SUMMARY Once again we would like to offer our deepest gratitude for your generosity. The first Braun Chevy Minimod ambulance in Texas was put in service at 9:30p.m. on Saturday, March 16, 1996. Please notice the following information. Grant Award ---------------------------------- $ 50,000.00 Calhoun County Award ----------------------- 9,000.00 Interest At Time Of Purchase ----------------- 1,228.00 Total Ambulance Funds ----------------------- $ 60,228.00 Purchase Price ------------------------------ $ 57,078.92 Cost of Acquisition From Oakwood, Ohio --- 820.00 Total Cost of Ambulance In Service -------- $ 57,898.92 Remaining Balance ------------------------ $ 2,329.08 It is our ple::sure to inform you that we are prepared to remit the remaining monies to Commissioner's Court. However, we would like to ask you to consider allowing us to use it as training funds for our medical technicians. Again, thank you all for your consideration. • r� J • s�kn:conoTM,�. 486 COUNTY CLERK- DISTRICT CLERK MONTHLY REPORTS The County Clerk presented her report for June and the District Clerk presented her report for May, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said reports be approved. COUNTY TREASURER'S MONTHLY REPORTS The County Treasurer presented her monthly report for • June and after reading and verifying same, a motion was made by Commissioner Finster and seconded by Commissioner Smith that said report be approved. Commissioners Finster, Smith, Belk and Judge Hartzog all voted in favor. CALHOUN COUNTY SOIL & WATER CONSERVATION DISTRICT -BUDGET • A Motion was made by Judge Hartzog and seconded by Commissioner Smith to re -instate the balance in the Calhoun County Soil and Water Conservation District #345 Budget $7,500.00 by $3,875.00. Judge Hartzog, Commissioners Smith, Belk, and Finster all voted in favor. July 1, 1996 Howard G. Hartzog Calhoun County Judge 211 S. Ann Street Port Lavaca, TX 77979 Dear Judge Hartzog, On behalf of the Calhoun County Soil and Water Conservation District #345, I am stressing the need to be listed on the agenda of the next County Commissioner's Court Court to approve payment of the balance of the monies budgeted for 1996. The County Corrunissioners approved a payment of $7,500.00 to the CSWCD in the 1996 budget. To date, a partial payment of $3,975.00 has been received. As the CSWCD is funded by the State on a matching funds basis, we will not receive these State funds until the total balance is received from the County. We now face an August 1, 1996 State deadline and are asking the Commissioner's Court to approve payment of the balance and to send the payment to the CSWCD before the CSWCD meeting on July 16, 1996. The payment must be received in time to permit the 72 hour posting requirement for the CSWCD meeting agenda. Please don't hesitate to contact me should you have any questions 1 LKJjk Secretary • ,` BUDGET AMENDMENTS - BLDG. MAINT. - PARKS DEPTIBLDG. MAINT. A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioners Finster, Smith, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calho��un County Commissioners' Court From: (((t I M (Department making this request) Date: '`-1-CI � I request an amendment to the [14 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason -------------------------------------------- ------------------- 01-yw5-Tko[ IN " i3,! d0 G1 1 000 1 Net change in total budget /� �\ for this department is: — p dL"- P V " ----------- - Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: AA I Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: From: Date County Commissioners' Court (Department mak this "request) I request an amendment to the Cq I� budget for the year following line items in my department: GL Account 0l -&oao— (.15V (71-yoo5-5601 Account Name Net change in total budget for this department is: Other remarks/justification: S Amendment Amount Reason 1a3 Ia3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $644,384.33 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Finster and Judge Hartzog all voted in favor. THE COURT THEN BEGAN WORK ON THE 1997 BUDGET. Budgets were discussed and some adjustments made. THE COURT RECESSED UNTIL JULY 9, 1996 AT 9:00 Me SPECIAL JULY TERM THE STATE OF TEXAS § S COUNTY OF CALHOUN 5 HELD JULY 9, 1996 BE IT REMEMBERED, that on this the 9th day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said Count. and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Helen J. Smith Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. The Court began work on the Budget at 9:00 A.M. Budgets were discussed and some adjustments made. Billy Ray Zwerschke appeared to discuss his requests. Justice of the Peace, Precbnct # 2, James Duckett appeared to request additional funds for his part time employee. Patricia Kalisek with the Waste Management appeared to go over her budget requests. Marlene Paul, County Clerk returned at 10:30 to replace Shirley Foester, Deputy. With a lunch breack, the workshop continued until 4:25 P.M. THE COURT RECESSED. • • 0 2 s i SPECIAL JULY TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD JULY 10, 1996 BE IT REMEMBERED, that on this the loth day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. The Budget Workshop continued with interviews with some department heads to discuss their budgets. Tammy Hernandez appeared for Crime Victims Assistance. Sheriff Bowden also appeared to discuss his budget. After reviewing the Budget the Commissioners agreed to raise taxes o% and borrow $2,500,000.00 in Tax Anticipation Notes. THE COURT RECESSSED. 4k 0 SPECIAL JULY TERM HELD JULY 11, 1996 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the llth day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPOINTMENT OF COMMISSIONER PRECINCT NO TWO Judge Hartzog announced his appointment of Janice Marquette Mikula to the position of Commissioner Precinct No. 2 . Mrs. Mikula will be sworn in July 12, 1996 if the bond can be secured. Mrs. Mikula introduced Mrs.Gladys Mikula, Stanley's mother, her mother, Veva Marquette and her father Phil Marquette and her sons Stan, Jr. and Phillip. Mrs. Mikula left to be with her family. The Court continued discussion of the budget and discussed they might want to borrow more money in TANS rather than raise the taxes. THE COURT RECESSED. , 49"i • CJ REGULAR JULY TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN 5 HELD JULY 12, 1996 HE IT REMEMBERED, that on this the 12th day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog having sworn in Janice M. Mikula as Commissioner, Precinct No. 2, presented her with the Resolution Honoring Stanley L. Mikula that was adopted by the Court July 8, 1996. APPOINT ELECTION OFFICIALS AND DESIGNATE POLLING PLACES A Motion was made by Commissioner Smith and seconded by Commissioner Belk to Appoint the following election officials and designate the polling places as presented to the Court by Mary Lois Mc Mahan, Elections Administrator. Commissioners Smith, Belk, Finster, Mikula and Judge Hartzog all voted in favor. Pct. 1, Courthouse Annex 201 W. Austin Pct. 2, Calhoun Co. Library 200 W. Mahan Pct. 3, Roosevelt School 300 Alcoa Dr. pr-,-. 4, Assembly of God Church Alcoa Drive Pct. 5, VFW Post 4403 Hwy. 238 Pcst. G, Pct. 1 Warehouse Magnolia Beach Pct. 7, Old Jackson School 8 L 9 1420 Jackson St. Pct.10, old Wilkens School 203 W.Alice Wilkens St 'I'?:av1s Middle School 705 N. Nueces Janell Butler, Judge Joyce Smith, Alt. Mary Louise Pena, Judge Andre Escobedo, Alt. Isabel Gossett, Judge Ruth Emerson, Alt. Delia Saenz, Judge Elvira Tijerina Dora Adame, Judge Rose Marie Knobles, Alt. Johnnie Posival, Judge Ernest Utley, Alt. Kay Flores, Judge Brenda Besio, Alt. Gloria ochoa, Judge John Olson, Alt. Mrs. Ed Vela, Judge Barbara Willoughby, Alt. 493 Pct..13, Salem Lutheran Church Jessie Holt, Judge 2101 N. Virginia Sharon Sistrunk, Alt. Pct.1.4, Coastal Healthcare Tommie Corbell, Judge 524 Village Rd. Billy J. Corbell, Alt. P-t.15, Knights of Columbus Hall Teresa Gamez, Judge, W.Maxwell Ditch Road Curtis Trousdale, Alt. Pit.16, Pct. 2 Warehouse Mary Baker,, Judge F. M. 1090, Six Mile Clarice Martin, Alt. Fct.17, Senior Citizen's Center Juanita Boyd, Judge 234 E.Main, Side Entrance Jean Boyd, Alt. Pct..13, CCISD Administration Ofc. Etta Priddy, Judge 525 N. Commerce Maria Sparks, Alt. Pct.19, Texas Highway Department Lucille Partlow, Judge 2275 N. Hwy.35 By -Pass Dorothy Albrecht, Alt. Pct.20, First Baptist Church 902 Calhoun St. Pct.21, Bauer Community Center 2300 N. Hwy 35 By -Pass Pct.22, Point Comfort City Hall 102 Jones St. Pct.23, Olivia Community Center County Rd. 318 Pct.24, American GI Forum Bldg. HWY. 87 Pete Wrigge, Judge Carol Abraham, Alt. Janice Mayfield, Judge Tom Innes, Alt. Sue Heffernan, Judge Julia Garza, Alt. Mrs. Ervin Hermes, Judge Kay Mitchell, Alt. Ellie Garcia, Judge Patsy Zambrano, Alt. Pct.25, Hatch Bend Country Club Rosemary Bradley, Judge 7 Mi. N.of PL,off Hwy.35 Annie Barrick, Alt. Pct.25A America GI Forum Bldg. Hwy. 87 Pct.26, WCID kl Office, Hwy.35 11 Mi. E. of PL Pct.27, Seadrift City Hall Main & Dallas Sts. Pct.28, Port O'Connor Fire Sta 6th Street Rose Amador, Judge Blasa Amador, Alt. Janet Custer, Judge Hazel Priest, Alt. Karen Helsm, Judge vi Colianni, Alt. Clara B. Thumann, Judge Rae Beth Girard, Alt. JUSTICES OF THE PEACE PRECINCTS NO. 1. 2. 4 & 5- REPORTS The Justices of the Peace, Pct. 1, presented his monthly report for May, 1996 mad Justices of the Peace, Pct. 2, 4 and 5 presented their monthly reports for June, 1996, and after reading and verifying same, as motion was made by Commissioner Finster, and seconded by Commissioner Belk that said reports be approved. Commissioners Finster Belk, Mikula and Smith and Judge Hartzog all voted in favor. BUDGET WORKSHOP The Court discussed the 1997 budget again and made some adjustments. 0 C-3 49.4 • Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � CYvJY�n.J]4CSYta n l (I ✓l'� (Department making this request) Date: -_) G I request an amendment to the budget for the year following line items in my department: GL Account # Ol-l�l0-�911� Account Name ------------------ Cvy Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- At 12 19 $ — ) I understand that my budget cannot be amendeq as r Commissioners' Court approval is obtained. . Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): sted until 495 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �11d&VOr.'L 'k�l)fry�•� (Department making this request) Date: I- 11 -7 1� I request an amendment to the _ N � budget for the year following line items in my department: Amendment GL ---- Account # Account ---- --- Name Amount ------------ --------------------- ()►--t5a5-�19ao L4Gqcc 1, 0c) Net change in to for this depar==&,� ��; Other remarks/justification: • Reason ------------------- I understand that my budget cannot be amended as requ sted until Commissioners' Court approval is obtained. signature of official/department head: I ��//�///�/ Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Cou t From: 'Q. f A �� —�� J MSrInQ (Department making this reques ) Date: -1 _ ! t _G! I request an amendment to the l qcl( budget for the (ye ar following line items in my department: Amendment GL Account # ---Account Name Amount ---Reason ---- ---------- ROVE; Net change in total budget for this department is: $ — 0 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 497 To: From: BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court (Department making this Date: I �,P— ") ( !sx5) I request an amendment to the ICICI� budget for the year following line items in my department: GL_Account_#_ Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C] 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 4�t7p) �-A ,L ,3 (Department making this request) Date: , l l -q 1t I request an amendment to the Iq9 4 budget for the year following line items in my department: GL Account #- n4-?Sb0-&tqo Account Name --------- -- --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount �Q3W Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Da-te posted to General Ledger account (s): 49,19 BUDGET AMENDMENT REQUEST To: Calhoun County CoCCmmissionersc'\' Court p From: �`:``��Q�.ttC�v4lwflCQ �1�4C1 lnl'_ (Department making this request) Date: -1,,1 ( -q I request an amendment to the �� 1� budget for the year following line items in my department: GL Account # oI-0SgOW (05�1 Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General. Ledger account(s): 0 Soo L n u To: Calhoun Coun A From: Date: 11 BUDGET AMENDMENT REQUEST Commissioners' Court J U%X I — r Lo 1 (Department making this request) `I-II-,�t. I request an amendment to the LC( } budget for the year following line items in my department: GL/r Accou/nlItrr # Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date Posted to General Ledger account (s): 501 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ��4EMf 1 (Depa� nt— making Lis request) Date: J-IIAG I request an amendment to the budget for the year following line items in my department: GL Account halo I Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 502 BUDGET AMENDMENT REQUEST 11 • To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: july g, 1996 • • I request an amendment to the 1996 budget for the year following line items in my department: GL Account 01-25-05-6520 01-25-05-5101 Amendment Account Name Amount Machine Maintenance + $166.00 General Office Supplies - $166.00 Net change in total budget for this department is: Other remarks/justification: $ 0.00 _ Reason to pa for repairs to Mary Ellen's printer I understand that my budget cannot be nded as requested until Commissioners' Court approval is obtai ed Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 503 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Olut �--a (.IUCN,. (Department making this request) Date: `1 _ 11 - l I request an amendment to the I.CIgG budget for the year following line items in my department: GL Account # Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Q10 LI,G-8 — 1— Reason 1 • - I 'L W6 I understand that my budget cannot be amended as requ sted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 504 BUDGET AMENDMENT REQUE8Tj To: Calhoun County Commissioners' Court From: eel (Department making this request) Date: _11_9 I request an amendment to the budget for the year following line items in my department: • GL,Account_f- 01-15do-4410 0 6.1 Amendment _-A_Account Name_ Amount Net change in total budget for this department is: Other remarks/justification: 0 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED_ -_COUNTY Claims totaling $65,050.39 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Finster and Mikula and Judge Hartzog all voted in favor. • ACCOUNTS ALLOWED - INDIGENT HEALTHCARE Claims totaling $2,42© M for the Hospital Inidgent Health cares Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster, and seconded by Commissioner Belk that said claims be approved for payment. THE COURT ADJOURNED. ~505 REGULAR JULY TERM HELD JULY 18, 1996 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 18th day of July. A.D., :1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Janice M. Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge llartzog gave the Invocation and led the Pledge of Allegiance. BUDGET - AGRICULTURAL EXTENSION SERVICE The Court discussed some 1997 Budget items and after the following letter from Lin Wilson and Irene Keating was discussed it was decided to increase their 1997 budget by $4,374.00 as requested. Texas Agricultural Extension Service The Texas A&M University System 2, sox 569 Corpus Christi, TX 76406-9704 - PHONE: 5121265-9203, FAX: 512f265-9434 July 15, 1996 The Honorable Howard G. Hartzog Calhoun County Judge Members, Commissioners' Court 211 South Ann Street Port Lavaca, Texas 77979 Dear Judge Hartzog and Members of the Court Attached please Find the present and proposed county budget support for the Extension program in Calhoun County for the 1997 Fiscal year. You will note that specific county salary increases for staff members are not included; however, we do request that your Extension staff, professional and support, are included in any increases provided for other county employees. Due to the efforts of several years of budget shortfalls and the inequity across the Stale of county contributions to Extension programs, the Texas Agricultural Extension Service has implemented a Standardized Staffing Pattern for county Extension positions which require minimum county contribution of $16.000.00 salary ($6,000.00 per position) for two Extension agents. As reflected in our budget request, Calhoun County will need to increase their county contribution to salary by $4 374.00 to most the state standardized county minimum. This will not result in a salary increase for the Calhoun County Agents, but will be adjusted at the State level to help most our budget shortfall. Due to a different funding structure, the Marine Agent Position in Calhoun County Is not affected by the staffing plan and no additional county funds are required. In the event there are proposed increases In miscellaneous expenses, the local staff will be contacting you and the Court with specific justification for those increases. The support you and the Calhoun County Commissioners' Court provide is greatly • appreciated. Feel free to contact the District or County Extension office it you need more information. Sincerely, e Lin Wilson Irene A. Keating ✓ District Extension Director -AG District Extension Director-FCS LWJAK:bam cc: Assistant Directors for County Programs County Coordinator 506 f,tension programs serve people of ag ages regardless of socneconomic level, race, color, sea,'religlon, disahirily or national origin. The Teas A&M VMverfhy System, U.S. Depmtmem of Ag.iaulmre, and r.e County Commissioners Courts of Teas Cooperating I PORT O'CONNOR WASTEWATER SYSTEM VARIANCE A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the Court grant a variance for a septic system on Lots 1 & 2, Block 231, Townsite of Port O'Connor belonging to Mrs. Verna Prebilske with the stipulation that it be for one installation only, based on the recommendation of TNRCC and Dr. Lanie Benson. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. BUDGET WORKSHOP • The Court continued discussion of the 1997 budget. Bob, Bybee and Saad Mikhail with Memorial Medical Center and Henry Barber with EMS were present to answer any questions concerning their budget. 0 • Helen was�inucille attendanceland washer of recogniz recognized J.Smith Court. The Court will meet again July 31, 1996. THE COURT ADJOURNED. SPECIAL JULY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JULY 31, 1996 BE IT REMEMBERED, that on this the 31st dap of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge - Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Bartzog gave the Invocation and led the Pledge of Allegiance. Sfl'7 • Judge Hartzog introduced Ken Zarker who presented the Governor's Award for Environmental Excellence to Bob Link with Union Carbide Corp. Mr. Zarker stated that Union Carbide has been a member of their Clean Industries 2000 Program, where they have voluntarily committed to reducing hazardous waste and toxic releases by 50% by the year 2000; they have good compliance record at the facility and they also are very involved in community activities and do environmental community projects. They also submitted a project they have been working on since about 1988 for a new waste treatment facility. Judge Hartzog made a motion that Union Carbide be complimented on this award and that it be entered in the minutes of the Court. This was seconded by Commissioner Finster. Judge Hartzog, Commissioners Smith, Finster, Belk and Mikula all voted in favor. RESOLUTION HONORING STANLEY L. MIRULA John Burleson, Calhoun County Democratic Chairman hpresented onoringStanley lL. Mikula Cfor ihis owork Jand cdedicationato the Democratic Party. • VEHICLE REGISTRATION FEES A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the County retain the current fees for County Road and Bridge Fee and Child Safety Fund Fee. Commissioner Finster, Judge Hartzog and Commissioners Belk, Smith and Mikula all voted in favor. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to accept the Certified Appraisal Roll of 1996 as follows. Commissioners Belk, Finster, Mikula, Smith and Judge Hartzog all voted in favor. i . CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P.O. anx 49 Pon Lavaca. Texas 77979 CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 552-R908 ('ollecti,"m 512 W-4560 Fax: 512 552-4787 AMENDED* CERTIFICATION OF THE 199E APPRAISAL ROLL FOR THE CALHOUN COUNTY FARM TO MARKET & LATERAL ROAD I, Andrew J. Halm, Jr., Chief Appraiser for the Calhoun County Appraisal District, solemnly swear that the total appraised value Shown below is that portion of the approved appraisal roll of the Calhoun County Appraisal District which lists property taxable by the Callloun Comity Farm to Market & Lateral Road and constitutes the appraisal roll for the Callloun Comity Farm to Market & Lateral Road. 1996. The appraised value shown below replaces that amount previously certified on July 24, TOTAL APPRAISED VALUE: $1,680,913,019 ` lbe "amended" certification amount represents die total value less pollution control exemptions for os Form rnaNRCC 95-917) in die amount of $1,900,000.00 and CP&L Justin Power Station (TNRCC 95-1588) de amount of $191,740.00. g C`irWl%'cafe 07/25196 �5C9 CALHOUN COUNTY APPRAISAL DISTRICJ' 426 Wca Main Seim R O. Box 48 Pon Lavaca, Texax 77971) CONSOLIDMIA) APPRAISAL ANOTAX SERVICES Appraisals: 512 552-a8U18 Culleriions: 512 552-4560 Pax: 512 552-4787 AMENDED* CERTIFICATION OF THE 1996 APPRAISAL ROLL FOR THE CALHOUN COUNTY I, Andrew I. Hahn, Jr., Chief Appraiser for the Calhoun County Appraisal District, solemnly swear that the total appraised value shown below is that portion of the approved appraisal roll of the Calhoun County Appraisal District which lists property taxable by Calhoun County and constitutes the appraisal roll for Calhoun County. 1996. The appraised value shown below replaces that amount previously certified on July 24, TOTAI. APPRAISED VALUE: $1,689,220,573 By: V " Ttle "amended" certification amount represents like total value less pollution control exemptions for Formosa (TNRCC 95-917) in die amount of $1,900,000.00 and CP&L Justin Power Station (TNRCC 95-1588) in the amount of $191,740.00. 2 a:\ro1196-a,aPP 07r23/96 ESTABLISH FEES FOR COPIES OF BUDGET WORKBOOK AND FILED BUDGET A Motion was made by Judge Hartzog and seconded by Commissioner Mikula that fees for copies of the Budget Workbook and Filed Budget be set at $1.00 a page from the County Clerk's office and unofficial copies will be $.50 a page from Count* Judge's Office. Judge Hartzog, Commissioners Mikula, Belk, Smith and Finster all voted in favor. 510 A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to appprove the Order as follow. Commissioners Smith, Mikula, Finster, Belk and Judge Hartzog all voted in favor. AN ORDER AUTHORIZING THE COUNTY'S FINANCIAL ADVISOR AND ITS BOND COUNSEL TO PROCEED WITH ALL ACTIONS REQUIRED TO ISSUE A SERIES OF TAX ANTICIPATION NOTES FOR CONSTRUCTING AND EQUIPPING COUNTY COURTHOUSE RENOVATIONS AND PARKING FACILITIES, PARKS AND RECREATION FACILITIES, ROAD AND BRIDGE AND HIGHWAY FACILITIES AND TO ACQUIRE THE NECESSARY REAL ESTATE AND RIGHTT OF WAY THEREFORE AND FOR COUNTY JAIL FACILITIES AND ALL OTHER MATTERS INCIDENT AND RELATED THERETO THE STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, the Article 717w, Vernon's Ann. Tex. Civ. Stat. (the "Act"), authorizes Calhoun County, Texas (the "County") to issue anticipation notes payable from taxes or revenues of the County to pay contractual obligations incurred or to be incurred for the construction of any public work, for the purchase of materials, supplies, equipment, machinery, buildings, lands, and rights -of -way, for services provided by tax appraisers, engineers, architects, attorneys, ismapmakers; auditors, financial advisors, and fiscal agents, and to pay operating expenses or current expenses and to fund a cumulative cash flow deficit, as described in the Act; and _ WHEREAS, the Commissioners Court of the County (the "Commissioners Court") desires to acquire or purchase land, right-of-way, and equipment to construct, equip, and maintain certain public works, including but not limited to, County Courthouse renovations, new and expanded parking facilities for the County Courthouse, parks and recreation facilities, road and bridge and highway facilities in the County, and acquiring the necessary real estate for county jail facilities (the "Project"); and WHEREAS, in order to accomplish the most efficient financing of the Project for the County, the Commissioners Court now deems it advisable to authorize its Financial Advisor (First Southwest Company) and its Bond Counsel (McCall, Parkhurst & Horton L.L.P.) to proceed with planning, developing and implementing a program to issue a series of Tax Anticipation Notes to finance the Project for the County; and WHEREAS, it is hereby officially found and determined that the meeting at which this Order was passed was open to the public, and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN •, COUNTY, TEXAS: _ SECTION 1. The County's Financial Advisors (First Southwest Company) and its Bond Counsel (McCall, Parkhurst & Horton L.L.P.) are hereby authorized to take all actions necessary to plan, develop and implement a program to issue a series of Tax Anticipation Notes in the principal amount not to exceed $4,250,000 to finance the Project described above, including but 511 not limited to, to acquire or purchase land, right-of-way, and equipment to construct and equip certain parks and recreation facilities, road and bridge and highway facilities in the County, and acquiring certain real estate for county jail facilites, including the preparation and distribution of an Official Statement and other documents related thereto. SECTION 2. The Commissioners Court hereby finds that the statements set forth in the recitals of this Order are true and correct, and the Commissioneis Court hereby incorporates such recitals as -a part of this Order. SECTION 3. This Order shall become effective immediately upon its adoption. ADOPTED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS AT A REGULAR MEETING HELD ON THE 31ST DAY CIF rrn v roo.s ATTEST: yn ,, i., �. Couk . $EAQ) PUBLIC HEARING ON AMENDING 1996 CALHOUN COUNTY BUDGET Judge Hartzog opened the Public Hearing on the matter of amending the 1996 Budget. C • A motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendments be approved, being No. 1 through 3 and 5 through 11, and 13 through 19. Commissioners Smith, Finster, Mikula, Belk and Judge Hartzog all voted in favor. To, Calhoun County Coma�elonere' Court (Department making this request) Date: q d4jq6 - - z request an amendment to the budget for the year following.lins items in my department: OL/A000un. •/ rr r. F/I 07/3e/96 11:Is W. Account Fame r�Mw///r rrrrr��r Amendment Amount ............ I Reason r ..rrnw rrr/IY MM M//wr MARRIOTT HOTEL + 5125534668 NO.011 903 Not ohange in total budget for this department ist Other remarks j justification. I understand that my budget Cannot be amended }F.,B:e' untii Commissioners' Court approval is obtained. signature of offioialjdepartment,head, We of Commissioners' Court approval: 513 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ma (Department makin this request) Date: � — t 5 _9 � / I request an amendment to the �,Cj� budget for the year following line items in my department: Amendment GL Account # Account Name Amount. Eli Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amende" as Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason -�--�j-}---------------- IOPMR PVALtAA i nti JA, • 514 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From:haf r (Department making this request) Date: 1.-1 L I request an amendment to the budget for the year following line items in my department: Amendment GL Account # ------------- Account Name ------------------ Amount Reason ------------- ------------------- `�� o►-�t�o�-7�I�i �,� LJ�t aa5 • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as AquV�ted Commissioners' Court approval is obtained. ` —0000 1/ ;hi. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 515 7-10-1996 10:25AM FROM CALHOUN"CO.- AUDITOR S12 SS3 4614 p,i tli! GL Account `�� 01— �.005—•7 K�� s MM 5 Amendment Account Name Amount Reason o� Kiyin�e.�a/ p ,,. D a, x oo.00 3 Lo, eta Net change in tota budget for this department is: Other remarks/justification: 31- �U,J 2J / t _fi�i1C,/�l:d�L_�'7L I understa d that y bu geL cannot be a en ed as requested until_ Commissioners' Cou t approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: '_.. AM Date posted to General hedger account(s): 0 BUDGET AMENDMENT REQUEST 1 To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: July 8, 1996 I request an amendment to the t9g6 budget for the year following line.items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------- ------------------- R r r, + $2,400.00 Telephone Equipment Net change in total budget for this department is: Other remarks/justification: $ + $2,400 JUL 3 1 1996 I understand that my budget cannot be amended as requested unt'1 Commissioners' Court approval is obtai Signature of official/department head:' Date of Commissioners' Court approval: Date posted to General Ledger account(s): i. 517 BUDGET AMENDMENT REQUEST '�j • To: Calhoun County Commissioners' Court I Ftom: (Department making this request) Date: �---3o ciG I request an amendment to the (CI It budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason `�� 01-�510-7�0► �� .z 3 1996 Net change in total budget for this department is: S 3 Q ----------- — other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i BQDGET AMENDMENT REQUEST I, To: Calhoun County Comm;scioners' Court From: ✓ l LE PXX 1319-7 wit/ • (Department making this request) Date: 717 o I request an amendment to the C1 1e1�. budget for the Ye following line items in my department: GLf_Account-#_ O!� , • Amendment Account7�name <_ Amount -----'--- ('�a6D. QO Net change in total budget for this department is: Other remarks/justification: F Reason ------------------- I understand that my budget cannot be a nded as request d until Commissioners' Court approval is obtai e Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger .dccount(s): 519 BUDGET AMENDMENT REQUEST To: Calhoun county Comm ssi_Jo-nersI Court From: o6tt— -Afi L i.wt (Department m king this request) Date: I request an amendment to the tl% budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason (� ------'------ - ---1------ --- -- -------- — 'i Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amende as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 520 BUDGET AMENDMENT REQUEST f O To: CalT n County Commissioners' Court From: (�3 (Department making this request) Date: l _..I,- 9�____ I request an amendment to the (( 7 budget for the year following line items in my department: GL Account `�3C1 Amendment Account Name Amount Reason ig50 g"so Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: b- J Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 521 BUDGET AMENDMENT REQUEST j To: Calhoun County Commissioners' Court From: Lgii ,, — (Departm(e nt making this request) Date: 1'"o�cr--i to I request an amendment to the 1 budget for the year following line items in my department: GL -Account -#- --- Account Name ------------------------- Net change in total budget for this department is: $ Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended equested until Commissioners' Court approval is obtaine Signature of official/department head: Date of Commissioners' Court approval: Date. posted to c:Pnaral Ledger account (s): 0 • S22 H UDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Ckr1 Lkkikfc_. N,4- 0)llNw - 0 (Department making this request) Date: 5-6 _0(1� I request an amendment to the lCl9! budget for the (y ear) following line items in my department: Amendment GL Account Account Name - Amount • Net change in total budget for this department is: Other remarks/justification: F Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 13 523 To: Calhoun County Commissioners' Court From: (Department making this request) Date: �I_II . C,6 I request an amendment to the � budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason --1013 ------- + n - - ------------- ------------------- Net change in total budget for this department is: Other remarks/justification: $ 8 00 0___ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 524 0 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: (Department making this request) Date:-1--30- IL I request an amendment to the ( ) budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason • JUL 3 1996 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to 6-e_.noraI Ledger account (s): 525 BUDGET AMENDMENT REQUEST To: Calhoun County 1Commissioners' Court From:, �/�✓lCtrT(,u'� - I , ti . ____ (Department making this -request) Date:-3(3-9G I request an amendment to the lg14 budget for the year following line items in my department: Amendment GL Acdount # Account Name Amount Reason , fiuu- � � I�_ 5 Net change in total budget for this department is: o other remarks/justification: lie 1996 �lQ'1 S I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): i 526 0 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners, Court From: L/v�Yc✓nGnMxca—i (Department making this request) Date: �—"30 V -1 0 I request an amendment to the L ( budget fbr the (year) following line items in my department: GL -Account -#- --- Account Name ------------------------- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- $ -----3a () -- i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature Of official/department head: Date of Commissioners' Court approval: • Date posted to General S edger.aacount(sj: 527 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �Jm �}c,(/fwc c �i=AD/Z• �i' (Department making this request) M Date: Tzc?� I request an amendment to the LI budget for the (year) following line items in my department: Amendment GL -Account ---- #. Account -Name ------ Amount ----------- --------------------- B/'S"r'"-a8-•,S'rbo �'%lr_ol.'�i�%6/!�J S��c.-_.1 �S�•'.,.- //A- � voo s• Net change in total budget for this department is: Other remarks/justification: Reason ra <'' _L� $-tea o o • ---- JUL 3 (996 I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. r Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): bP • 0 528 vl BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 7- ?�,' -C, la S request an amendment to the IqJ C budget for the year following line items in my department: GLAccount# - - - gt q 5�fo1 Account -Name --- -put Ica Amendment Amount i 04 (U Net change in total budget for this department is: $ - - ------------- Other remarks/justification: Reason ------------------ Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: ` Date of Commissioners' Court approval: Date posted to General Ledger accnunt(s): • 52'9 The Court discussed the following letter received from Comptroller of Public Accounts stating the county received $274,443.89 in error and it was Ordered without objection that the money paid to the County in error be taken out of the 1996 Sales Tax payment the county will be receiving from the State of Texas. o4=H¢ Cq�A� o COMPTROLLER OF PUBLIC ACCOUNTS w STATE OF TEXAS AUSTIN, 78774 Oa rSY ^5* July 26, 1996 The Honorable Howard G. Hartzog County Judge Calhoun County 211 South Ann Street Port Lavaca- Tc%as 779794249 Dear Judge Hartzog: Last December we contacted you concerning an audit the Comptrollers office was conducting on a major corporation and the potential impact this audit might have on your jurisdictions sales tax allocations. As you may recall, this corporation remitted the correct amount of tax but allocated it to the wrong jurisdictions. The audit is now complete and final figures indicate your county received $274,443 89 in error. Last January in a mcctmS with Susan Armbrister of our Economic Assistance Division You indicated the county would repay the amount in a lump sum. If this is the method you still want to pursue, please mail the repayment to the Comptroller of Public Accounts, Tar Allocation Section, Post Office Box 13328, Austin, Texas 78711, As Comptroller Sharp indicated in his December 20, 1995 letter, he wants to make correcting the error caused by this corporation as painless as possible for %our jurisdiction This includes allowing as much time as necessary to pay back the above stated balance if you would prefer another method to repay this amount, please send your proposal to the address given above. We'll confirm the plan with you and make arrangements to implement it. If you need any additional information, please dolt hesitate to contact me toll free at 1-800-531- 5441, cxlcnston 3-4530 We regret this audit +till negatively impact your budget and ice scant to stork with you to minimize that impact. Sincerely, _ Mare Cay Patterson Supervisor, Tax Allocation Section Revenue Accounting Division C / 1 --- .530 Judge Hartzog closed the Public Hearing. BUDGET WORKSHOP - 1997 The Court continued their Budget Workshop for the 1997 Budget. A motion was made by Judge Hartzog and seconded by Commissioner Smith to present to the County Clerk a Budget which has a tax rate of.4165 and has the same expenditures as previously outlined for the purposes of planning and adjust whatever cash balances are necessary. Judge Hartzog Commissioners Smith, Mikula, Belk and Finster all voted in favor. +m+b. wet 0. • [CT CLERK - .tttcmri The Tax Assessor -Collector presented her monthly reports for May and June, the District Clerk ppresented her report for June, Justice of the Peace, pct. #3 for June, Sheriff's Office report for June and the County Library Meetinreading and verifroom yinges for same, aary motionough was made 6yd after Commissioner Finster and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Mikula and Smith and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $204,116.79 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Smith, seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Mikula, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $56,659.20 for the Hospital Indigent Healthcare Fund and $776,123.01 for Memorial Medical Center for a total of $832,782.21 were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Smith and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Mikula and Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Mikula, Smith and Judge Hartzog all voted in favor. i 531 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: cdiw- z. 6 (Department making this request) Date:-3�_c�� I request an amendment to the 1C1c%(P budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: S p other remarksijustification: Reason •1 0 JUL 3 1 '!! i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Daf_e.pposted to General Ledger account(sp: -532 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court o From: Du Qe (Departmernt making this request) Date: -1-30 -_ to I request an amendment to the ( ) budget for the year following line items in my department: GL_Account_#_ ___Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date postad to General badger acdount(s): is 533 BUDGET AMENDMENT REQUEST To: Calhoun (County Commissioners' Court From: (Department making this -request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount --- OEaaO- q-1o5 3 Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General._Ledger account (s): r� L i 534 9UDG6T AMENDMENT REQUEST To: Calho n11Coun((t��y Commissioners' Court From: ylYJltJ� iric t W0, yyutj is �� (Departm nt making this request) Date: 1 - Zta— q (_ • I request an amendment to the _L_1_1,_ budget for the (year) following line items in my department: GL Account 0 1hYYYYYLN Y'Y1rY Ol - 45- 05`1 u01 01-45-05 -5310 Account Name Y1r YY'YwrYYYY Y Y N Y YhY Y Net change in total budget for this department is: Other remarks/justification: Amendment Amount Y YYYYIYYYY Y'M 1r I50•oo �50.00 � l] Reason YYYYYYYYYYYYYYYYYYY EilTih `1-4�� t rvAkYAl eJ.n l •i , otalo 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 535 To: Calhoun County yc,�ommmissioners, court From: aoM Cw' (�D/epartmhn�t making this request) Date: !'30 — Eio I request an amendment to the 19% budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ----------- — o-�{505-511a L l a Net change in total budget for this department is: other remarks/justification: --Reason ro-TE»IA I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date.__posted to General Ledger account (s): 536 3 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From : (Department making this request) Date: 1--1 L _�� I request an amendment to the 69budget for the year following line items in my department: GL,Acconnt_#_ EI-otao— �� Account Name 1I ' C_, Net change in total budget for this department is: other remarks/justification: S Amendment Amount 35 Reason .. , k Blips., 1 � ' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: .Date.posted__to Genera l-I-edger account(s): 537 NBUDGET :114SNUMENT R$QUESTI To: Calhoun County Commissioners, Court From: -�Nrc ��Eilop- /t F Al P-40a 7) CS (Department making this request) Date: I request an amendment to the /r 9 budget for the year following line items in my department: Amendment GL Account # Account .Name Amount ------------- ------------- D�-JS + 01 -�J �D Cos Z l �te�ne rt7 �e�2F�i/ 9% e b S li_4--s- 4L 0 D)�10 TE1ePHoJe-S0 �i-�Sio-SSSc � nCPR-6es � S.Dm, O1-�lo-5SSS Z�i�are �� ycv l l`%5• �° bi-q510 NO �-NYUC.�'Q� y CAI -�/�to-555 Jnac�a! 01-�f34G�(�y5� 4 Net change in total budget for this department is: $ Other remarks/justification: -Reason I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: �. %d-- / Date of Commissioners' Court approval: Date posted to General Ledger account(s): J c u • �J BUDGET AMENDMENT REQUESTJ To: Calhoun County Commissioners' court From: From:l (Department making this requ st) Date: -1-30 -q (_ 1 request an amendment to the JCJC'e budget for the year following line items in my depaytment: Amendment GL Account # Account Name Amount Reason ------------- ---------------- -------------- ------------------- 1� Net change in total budget for this department is: Other remarks/justification: 61 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Data po-&ted to General Ledger account (s): 533 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -8 LPI.T V (Department making making this request) Date: 'I-, 0 r-(0 I request an amendment to the budget for the (year, following line items in my department: GL Account # 1�99d.. Amendment ---Account Name -- Amount Net change in total budget for this department is: Other remarks/justification: $ —� Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: _prated to General Ledger account (s): COUNTY TREASURER'S OUARTERLY_ REPORT The County Treasurer presented her Quarterly report ending June 30, 1996 and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said report be approved. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. • 540 LAIIlnl111 r.U11111Y, IIKA'. SIAITWHI OF IIAI.h I1CI'.5 • • (6 Doi once OAI ance 411/96 Receipts .. Disbursements .._........... 6/30196 ........ General $5,024,469 5639,022 1.1,903,601 53,759,890 Road d Oridga General 085,069 198.570 354,010 729,621 Bond R Bridge Precinct 1 195,168 77,528 76,089 196,607 Road 8 Bridge Precinct 2 62,ib9 100,422 117,143 45,448 Road It Bridge Precinct 3 457,195 26,501. 76,944 406,755 Road d Bridge Precinct 4 304,158 261,211 193,569 371,800 FM -Lateral Road 570,379 21,01.1 152,661 446,759 Rwy 87/FM 1090 303,409 4,921 .0 388,330 Road Maintenance Precinct 1 62,826 809 0 63,635 Road Maintenance Precinct 4 12,597 162 0 12,759 Lateral Road Precinct 1 3,731 47 0 3,778 Lateral Road Precinct 2 3.731 47 0 3,778 Lateral Road Precinct 3 3,731 47 0 3,778 Lateral Road Precinct 4 3,731 47 0 3,778 Flood Control Precinct 1 88,290 2,312 1,500 89,102 Flood Control Precinct 2 1,155 13 0 1,16E Flood Control Precinct 3 16,117 205 0 16,322 Flood Control Precinct 4 1,502 21 0 1,523 Airport Maintenance 25,086 299 5,033 20,352 Lau Library 1,554 7,908 6,720 7,742 Library Gift Memorial 1,725 826 0 2,551 Fine S Costs Holding 19,945 37,957 35,759 22,143 Justice of Peace Pet 2 Escrow 655 0 0 655 Donations 42,999 799 530 43,268 Grants 28,221 278 4,559 23,940 Records Management -County Clerk 39,099 7,389 5,285 41,203 Records Mgmt. 8 Preservation 2,913 1,200 0 4,113 Courthouse Security 20,668 2,326 0 22,994 Juvenile Probation 46,995 30,314 43,829 33,480 District Court • Imprest Jury 866 4,520 2,927 2,459 County Court - imprest Jury 1,836 6,997 6,821 2,012 Excess Sales Tax - Debt Service 15,528 199 0 15,727 Excess Sales Tax Revenue 100,848 27,831 0 128,679 Sheriff forfeited Property 315 3 0 318 Capital Pro)-Otivia Boat Romp 20,206 0 1,677 18,529 Capital Prej-Seadrift Goat Ramp/Park 101,318 0 1,318 100,000 Capital Project-Choc. Bayou Park 33,369 781. 6,768 21,385 Capital Project -Beach Sewer 12,606 0 106 12,500 Library Cart. of Oblig. int. 8 Skg. 20,493 1,586 76 22,003 Gen. Oblig. Bonds Int. 8 Skg. 132,989 10,045 77 142,957 Gen. Obllg. Ref. Bonds Int. 8 Skg. 107,732 4,080 25,077 86,735 community Development 0 12,511 12,511 0 Hospital Operating 3,438,270 4,106,261 3,506,055 4,036,476 Hospital EMS Sinking 53,041 67,399 64,459 55,981 Hospital Meamriet 8,218 102 0 6,320 Indigent Healthcare 99,671 270,260 363,855 6,076 Totals $12,464,593 $5,934,803 56,970,967 $11,426,429 __________ ---------- ----------- We the undersigned County Judge and Commissioners in and for Calhoun County, Texas hereby certify that we have this date made an examination of the County Tre sur.r's qua er y report, filed with us on this 1 day of 1996, and have found tree same to be cor _c n i-'n Uue order. W ES OUR RANDS, official th day of 1996. _ H owar G. Leroy 8el Commissio er Precinct 11 nice i a ommissioner PrecPrec. n a neien sm n Commissi ner Precinct N1 Anne i j_ki Zn_s e Commissioner Precinct #4 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissioners of sal Ca houn County, each respectively, on this 3 ra a day of 14 1 1996. BEFORE ME, the under igne authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. •. , STarro nn are Coun y Treasurer •-FILED FOR. RECORD THIS 112j. day of _ 1996 alia 'recorded this day of 1996,. • 1'.In'; i'•. ,•'•i Mar ene Pau , Cou y aC�er 'f1.1 1 THE COURT ADJOURNED. 54JL REGULAR AUGUST TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD AUGUST 12, 1996 BE IT REMEMBERED, that on this the 12th day of August, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge ,i. Leroy Belk Commissioner,Pct.l Janice M. Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. COUNTY MARINE ADVISORY EXTENSION AGENT - JOHN O'CONNELL Dr. Lin Wilson, the District Extension Director appeared before the Court to introduce John O'Connell, the new County Marine Advisory Extension Agent. Mr. O'Connell then introduced his family, Mary, his wife, and his two daughters Christine and Lindsay. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the Court accept the recommendation of Dr. Lin Wilson in the hiring of John O'Connell and welcome he and his family to Calhoun County. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. EXTENSION OF SMITH ROAD - DISCUSSION C. J. Webster, City Manager appeared before the Court to discuss the extension of Smith Road. Also present were Mayor Tiney Browning and City Councilwoman Lorraine Fabrygel. Mayor Browning asked for the county's assistance in the extension of Smith Road. She stated that she understand Formosa will announce an expansion soon and if we don't have the housing we will miss out again. C. J. Webster spoke and knew this was a dream of Commissioner Mikula and at one time the extension was in the planning of the Tax Anticipation Notes and was later deleted. He stated they were able to find a developer that is interested in developing in Calhoun County, but this is contingent upon the extension of Smith Road. He estimated the county would need $700,000.00 within the next few months to do this. The developer, Tom Negri, from Brenham also spoke to the Court and advised them that he plans to build houses in the $55,000.00 to $65,000.00 range, which is badly needed. Jessica Cunningham, a local realtor spoke to the Court at length about the needs of the County. Hilda Rendon, Russell Cain and Frankie Comiskey, realtors were also present. George Fred Rhodes, attorney and chairman of the Calhoun County Historical Commission also spoke about the need for growth and development in Calhoun County. This is to be placed on the 8-16-96 Agenda for further discussion and action. • 542 • BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period of August 16, 1996 through September 15, 1996 and after reviewing said bids, a Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the low bid of Diebel Oil Co. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. FIIEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE TOTAL GALLONS/MO. UNLEADED GASOLINE $ e Q X 3800 = $ 2 7 , PREMIUM UNLEADED GASOLINE $ T-35 X 4000 = $ 3 `+3, o DIESEL FUEL (LOW SULFUR) $ "7/05' X 2500 = $ 7-7 6 a5 TOTAL BID PRICE $ WI - ;fi THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING AUGUST 16, 1996 AND ENDING SEPTEMBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING STFCJONTRACT PERIOD. R WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DE RTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE i .�1;' 543 FUEL $ID PROPOSAL 1 IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ X 3800 = $ lib PREMIUM UNLEADED GASOLINE (/ $ !J 7 X 4000 J $ �� DIESEL FUEL (LOW SULFUR) $ „ /�'] X 2500 TOTAL BID PRICE $ THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING AUGUST 16, 1996 AND ENDING SEPTEMBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS , CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE _r'>-i�� L2 / 1 L FA L 5•14 0 i • BIDS AND PROPOSALS - CHEVROLET AMBULANCE CHASSIS FOR EMS A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the bid of Atzenhoffer Chevrolet (bids were opened July 31, 1996) in the amount of $24,254.00 be accepted based on the fact they were low bidder and the recommendation of H.J. Barber. Commissioners Finster, Belk, Mikula and Smith and Judge Hartzog all voted in favor. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LAX12)155EX S 77979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME : MARSHALL AUTO CRUER ADDRESS: c C)) CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: SAI.RS MANAGER TELEPHONE NUMBER: 512-552-2944 BID AMOUNT: We have met all specifications with the following exceptions: * A95Bucket Seats were not available * V 76 Front Tow Hooks * F 61 Rear Stabalizer 545 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 ((512))-553-4610 THE COMMISSIONER'S COURT TECHNICALITIES, REJECT ANY RESERVES THE RIGHT TO WAIVE OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: /7 Ze/II�ICf Ems_ P�%U P� �D. I vC ADDRESS: CITY, STATE, ZIP:`�� AUTHORIZED SIGNATURE: a TITLE:_�`.��z�i�— TELEPHONE NUMBER: 5 /, J6-7 �G'1 rj1_ BID AMOUNT: YY c�7, 0 M E M O R A N D U M DATE: August 7, 1996 TO: Honorable Howard Hartzog Commissioners Court FROM: H.J.BarberR13- 4 RE: Ambulance Chassis Bid CC: Mr. Bob Bybee It is my recommendation that the low bid of $24,254 submitted by Atzenhoffer Chevrolet be accepted. Neither Atzenhoffer or Marshall Pontiac could provide V76 Front Tow Hooks or F61 Rear Stabilizer. Neither of these items will affect the overall performance of the ambulance. It appears that these two items will not be offered by Chevrolet for the 1997 model. All other specifications are met or exceeded by both bidders. 546 PROPOSED TAX RATE FOR 1997 A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to leave the tax rate at as filed with the Budget. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. e Vv NbbL' bbinu TAXES A Motion was made by Judge Hartzog and seconded by Commissioner Smith for the adoption of the following Order Setting Date, Time and Place for Public Hearings on 1997 Budgets and For Setting Tax Rates and Levying and Assessing Taxes. Judge Hartzog and Commissioners Smith, Belk, Finster and Mikula all voted in favor. ORDER SETTING DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON 1997 COUNTY BUDGETS AND FOR SETTING TAX RATES AND LEVYING AND ASSESSING TAXES WHEREAS, the Commissioners' Court of Calhoun County, Texas met on August 12, 1996 (Regular Term of the Commissioners Court), and WHEREAS, one of the items on the agenda was to set date, time and place for a public hearing on the 1997 County budgets, and also for setting tax rates and levying and assessing taxes, NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, that a public hearing will be held on Thursday, August 29, 1996, at 10:00 A.M. i❑ the Commissioners' Courtroom in the Courthouse in Port Lavaca, Texas, on the 1997 County budgets. Following the Hearing a Budget for 1997 will be adopted. IT IS ALSO ORDERED BY THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS, that a public hearing will be held on Monday, September 9, 1996 at 10:00 A.M. in the Commissioners' Courtroom in the Courthouse in Port Lavaca, Texas, on the matter of setting tax rates and levying and assessing taxes. ze� Leroy Bel , Preci J ice Mikula, Preci ct #2 Attest: Marlene Paul, County Clerk lid GHartzog, County Judge Calhoun County, Texas Helen Sn ' , Precinct #3 Kenneth Finster, Precinct #4 547 DRAINAGE DISTRICT NO. 10 - APPOINT COMMISSIONERS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to re -appoint Andrew J. Hahn, Jr., William H. Hahn, Jr. and Joseph a. Matson as Commissioners for Drainage District No. 10 to serve for two pear terms ending August, 1998. Commissioners Finster, Belk; Mikula, Smith and Judge Hartzog all voted in favor. A motion was made by Commissioner Finster and seconded by Commissioner Smith to appoint the following members to the named committees: Regional Health & Human Services Advisory Committee Azile Bonneau, Oscar Hahn and Rosa Lee Smith Regional Emergency Communications Advisory Committee Henry Barber (replacing Larry Steen who resigned), Mark Dieringer, W. R. Zwerschke, and B. B. Browning Regional Public Protection Advisory Committee Mark McKnight, Kenneth Bowden, Rick Brush, and Reuben Hernandez. Regional Alcohol & Drug Abuse Advisory Committee Judy O'Neil, Billy Wilson and Ed Scherer Regional Tourism & Economic Development Advisory Committee Jim Crouch, Ray Stewart, Lorraine Fabrygel & Robert VanBorssum. Regional Environmental Resources Advisory Committee Patricia Kalisek (replacing Leroy Belk), Jim Cotton and Kathy Hunt Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that Commissioner Finster continue to serve and the Court wait until later to appoint the other person after the November election. ACCEPT BOND OF COMMISSIONER JANICE M. MIKULA A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the Bond of Commissioner Janice M. Mikula be approved. Commissioners Finster, Belk, Smith and Hartzog all voted in favor. Commissioner Mikula abstained from voting. BIDDERS ON MATERIALS - DELIVERY PROBLEMS After discussion concerning the delay in receiving materials from two suppliers, Commissioner Smith made a Motion to disqualify Sanchez Materials and Wilson Culvert be struck from the bid list as they are not delivering materials on time and they she can go to the next lower bidder to order those supplies (Precinct No. 3 only). Motion died for lack of second. It was decided the bid specifications may include the fact materials should be delivered within a certain time, and if not they could order from another supplier. • is S�t� i • • GENERAL FUND TO LOAN FUNDS TO CAPITAL PROJECT FUND A Motion was made by Commissioner Smith and seconded by Commissioner Belk to authorize the General Fund to loan $87,445.00 to the Capital Project Fund -Olivia Boat Ramp. Commissioners Smith, Belk, Finster, Mikula and Judge Hartzog all voted in favor. The Justice of the Peace, Pct.l presented his report for June, Justices of the Peace, Pctc. 2, 3 and 4 presented their reports for July and County Clerk presented her report for July. and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Belk that said reports be aVproved. Commissioners Smith, Belk, Mikula, and Finster and Judge Hartzog voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, inBelk, Smith and Mikula and Judge tzog all vote D UDGET AMENOHENT REQUEST To: Calhoun County commissioners((' Court From: , a,'�L la �. '&(,eL Cw;l— b— 1 (Department making this request) Date: � —" L L request an amendment to the Iqq budget for the year following line items in my department: GL Account #, 13— BSc -54a! Accpount(1 Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ___________________ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of officialldepartment head: Date of Commissioners' Court approval: Dai'p .pnstad to General Ledger account (s): ra-49 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: La-�Ala<. (A - (Department making this request) Date: I request an amendment to the lggl budget for the year following line items in my depaftment: GL_Account Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason C I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtai.ned. Signature of official/department head: Date of Commissioners' Court approval: Data posted to General Ledger accounts) • 550 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court bFrom: - i (Department making this request) Date: I request an amendment to the I'lq� budget for the year following line items in my department: GL Account # ---------------- Account Name ( 4t '-�' AR•1' Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- r.. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 551. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: Y . ,.9 1a I request an amendment to the li� budget for the year following line items in my department: rGL cAccount # Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date. -pasted to General. Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (39 A�e�54 (Department making this request) Date: 11�7S— y� I request an amendment to the budget for the year following line items in my department: Amendment GL Account #. ---Account Name ---Amount Reason ------------- ------- /-/ --------- ------- ------------ Net change in total budget for this department is: $ v Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 553 $UDGET AMENDMENT REQUEST To: Calhoun.County Commis/sii/oners,� ,Court From: 6C 7 (Department/making this request) Date: f I request an amendment to the budget for the year following line items in my department: Amendment GL Account #. Account Name ---Amount--- --Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 5a54 0 BUDGET AMENDMENT REQUEST To: Calh.,County Commissioners' Court From: (Department making this request) Date: I request an amendment to the I.q ct� budget for the year following line items in my department: Amendment GL Account # Account Name Amount---- --- ------------- ---- J - C z - P / GJ)" C Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date-pnsted to General Ledger a-ccount(s): S`JJ`- BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: U l "F—q�a I request an amendment to the N- 6 budget for the year following line items in my depaftment: Amendment GL -Account -#- Account Name Amount Reason ----------- ------------------- Net change in total budget for this department is: Other remarks/justification: $ Cj -�. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Data posted to General Ledger account (s): 556 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: O (Depar ment making this request) Date: 13 9 � • I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- --- ---------------------------- n) Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Datn—posted to General Ledger account(s): 557 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From: (Department making this request) Date: l I _C 6 I request an amendment to the tc(cl� budget for the year following line items in my department: GL Account # 01-�,ol.0 - 5101 �a Account Name lv1) W Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 3 01. 4 Ua I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Data posted to Gene-ra_L Ledger account (s): 0 558 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court i From:{n h�li��IJ�LL (Department making this request) Date: I request an amendment to the e budget for the year following line items in my department: GL Account # P I-1 05 - G30-3 Account Name ------------------ Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- --{----------------- -J O C611� C1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date to General Ledger account(s): 559 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court 1 � From: -tip 1.�4cYvi' l i�kG��%St^(y (Department making this request) Date: �t —% A(a I request an amendment to the I6 budget for the year following line items in my department: Amendment GL Account Account Name Amount (OL 3 50'.' — CAI Ci -kk&J ilk r 0oo Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as rZ-L— ted until Commissioners' Court approval is obtained. C\_ Signature of official/department head: -P_E Date of Commissioners' Court approval: Date .poisted to General Ledger account (s): Mao IIDUDGET ilI4 NDMENT RVQUESTH To: Calhoun County Commissioners' Court • From: Zf (Department making this request) Date: k1�� I request an amendment to the i9g6 budget for the year following line items in my department: Amendment GL Account Account :tame ---------------------------- mout Reason --- ---A ---- -------R••------ b)L�--aS -l�(�aafOtia li�e�i eePPrbr1aJ�e e ---S3Ae� + 35�• OD �5,3, /D fo. t J'1G �`w < i LYLu � G1C -7 L03 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approve; is obtained., _ signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger iccount(s): it a' SG1 IJ UUDGF..T AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Departme making this request) Date: I request an amendment to the l99 6 budget for the year following line items in my department: Amendment GL Account ,y Account Name Amount J-3�-o-6�z /o 7 - T -j- z6�,ac7 6Y.-o �aa s— $mac t /� 7 . o t7 Net change in total budget for this department is: Other remarks/justification: S Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained - signature of official/department head: Date of Commissioners' Court approval: Date, posted to General. -Ledger account (s): A Motion was made by Commissioner Smith and seconded by Commissioner Belk that the minutes of June 24, July 8, July 9, July 10, July 11, July 12, and July 18, 1996 be approved. Commissioners Smith, Belk, Mikula and Finster and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Belk Commissioner, Pct. 1 Janice M, Mikula Commissioner, Pct. 2 ACCOUNTS ALLOWED - COUNTY Helen J. Smith Commissioner, Pct. 3 KennetE W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk Claims totaling $554,759.57. were presented by the County Treasurer for payment and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,508.83 for the Hospital Indigent Health care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment.. • 0 THE COURT RECESSED UNTIL FRIDAY. 5GZ C. REGULAR AUGUST TERM THE STATE OF TEXAS $ S COUNTY OF CALHOUN S HELD AUGUST 16, 1996 BE IT REMEMBERED, that on this the 16th day of August, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of is Allegiance. INDEPENDENT AUDIT FOR 1995 A Motion was made by Commissioner Smith and seconded by Commissioner Finster to approve the Independent Audit Report from Rutledge, Crain and Co., P.C. Their auditor reported they were very pleased working with the county and with the help they received. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. PROCLAMATION - CALHOUN COUNTY ROUND -UP JR. HEIFER SHOW Judge Hartzog presented the following Proclamation to Sue Crober honoring the Calhoun County Round -up Jr. Heifer Show loth Anniversary. • 563 i 3 � WHEREAS, The Calhoun County Round -up Jr. Heifer Show was started in August 1.987 by lane Grifrth and sue Croberand theirfamilies, and WHEREAS, EREAS, On August io6, ,996 the ,o6 annual /r. Heifer Show was held at the Calhoun County Fairgrounds; and WHEREAS, The fast Heifer Show in ags7 attracted approximately thirty-five (35) entrants; and WHEREAS, The Heifer Show now has an average 7foyer wo entrants; and WHEREAS, The Calhoun County Sheriffs department, Commissioner's o ftce, the Fire Department and the local Girl Scouts all provide needed services during the Round -up; and WHEREAS, Entrants this year came from Clime, Edinburg Odem, Yoakum, Navasota, Ganado, Goliad, Robstown, and Orange Grove, as well as Calhoun County; and WHEREAS, Entrants from out oftown support local hotels, restaurants, and retail establishments while participating in the Round -up; and WHEREAS, The Calhoun County Round -up Jr. Heifer Show continues togrow, and plans to expand the show with a categoryf rsteers, as well as the possibility ofa two-day show in the facture. NOh/ THEREFORE, LET IT BE PROCLAIMED that the County of Calhoun hereby congratulates the Calhoun County Round -up lr, Heifer Show on its ao'h Anniversary and expresses its appreciation for the hard work and tireless effirts in promoting Calhoun County through its annual event ED AND SEALED THIS THE t6TH DAY OFAUGUST, tgg6 rnLi Howar G. Ha�rtzog,"CoirntyYudge Calhoun County; Texas • • 5G4 COUNTY BUILDINGS AT THE FAIRGROUND Richard Parrish approached the court concerning use of buildings at the fairground. .No action was taken. EXTENSION OF SMITH ROAD Following discussion of the extension of Smith Road from the audience, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula to increase the Tax Anticivation Notes by $700,000.00 to include the extension of Smith road and take appropriate action in the 1997 Budget; and that the building of this road be • contingent upon the proper interlocal agreement with the City and the City with the developer. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. \ CITY OF SEADRIFT - STREET REPAIRS A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the street repairs for the City of Seadrift as per the county's interlocal agreement with them. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. August 16, 1996 Commissioner Kenneth Finster, Calhoun County Pct.4 P.O. Box 177 Seadrift, Texas 77983 Dear Sir, • As per our interlocal agreement, the City of Seadrift is requesting repair of the following streets and projects.These repairs are to be made at your convience and please bill us accordingly. #1 - IOth street form Bay to IOth #2 - 13th street from Bay to Austin St. #3 - Bay Ave. from Pine to Orange St. #4 - Toledo Ave. between Hwy 185 and 7th #5 - 6th between Oakland and Denver to 7th #6 - 9th to 13th on Washington 47 -Dallas between 6th and 1 Oth 48 - Houston between Main and 12th 49 - Cleveland between Main and loth #10- St. Louis from 2nd and 9th #I I - Frisco Avenue between 5th and 6th 412 - Baltimore between 7th and IOth #13- St. Louis from Main to Rose to Hwy, 185 #14- Peach from St. Louis to Hwy. 185 #15- Houston St. from Grape to Pecan to Pine #16 - Haul and spread dirt on City Beautification Project Lot on 9th St. # 17 - Repair parking lot of the Fire And Rescue Station • We thank you and the Conunissioners' Court for you help and support of our City. Sincerely, Mayor Mark Daniel Council Member Shirley Pack ( St. Dept. Head ) �c JUSTICE OF THE PEACE, PCT. 5 - MONTHLY REPORT Justice of the Peace, Pct. 5 presented her monthly report for July and after reading and verifying same, a motion was made by Commissioner Finster and seconded by Commissioner Belk that said report be approved. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. SG5 ACCOUNTS ALLOWED - COUNTY Claims totaling $83,004.31 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for July and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said report be approved. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Smith, Mikula, Finster and Belk and Judge Hartzog all voted in favor.. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: Y_ l._C() I request an amendment to the IQg6 budget for the following line items in my department: GL Account Amendment Account Name Amount Reason -'-3y a -k(, �3 8_ �— ?4co eJ S o G., Net change in total budget for this department is: Other remarks/justification: L understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • SGG BUDGET AMENDMENT REQUEST To: Calhoun • County Commissioners, Cou/r�t� From: JU� l� 14r 1/�,4,. � — 1 ' I �..7 ck Ci.MI, (Department making th s request) Date: D '5 —q& • i I request an amendment to the W � budget for the year following line items in my department: GL Account # 01—g1511 - 551() e5�.1 Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 0-o I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: DAte_poa to General Ledger account(s): 567 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: W R, ZWF-?,SC[- r-E - FLODDPLA) � %DM(i�11 ST�ZA ( o►J (Department making this request) Date: S- f A(,o I request an amendment to the J q 9 �0__ budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Reason YYYYYYYYY N'Y11 YIYYYYYYYYYYY Y'YYY1 N11YYM11YYLYY YYY1rYYYYYYIYYYYYINN p1-5-tu5-laU IRA�nliti[(,�-f�E� ^ .S 135.oa l�12 Ire �,sr oJA6-( S -(D420 -11 ) �c ft�Y I 135.oa m1- 5-c6 -n55U outo (2ADto MNJ t\�t 250.Oo Dl-415-65-652-0TtzA\Jet- oo-r of G0. 250,00 Net change in total budget for this department is: Other remarks/justification: S OF- E XPENses WNtU✓ AT TEE 1X �-• WODR-A ( rJ P,6LAT ao ) Pe2)-=txE I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: / Date of Commissioners' Court approval: Date posted to General Ledger account(s): M 0 l� u BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ALZIA, c cl,elA (Department making this request) Date: 5—Ci I request an amendment to the 1 qq ( budget for the yeearT— following line items in my department: GL Aodount # Account Name y Net change in total budget for this department is: Other remarks/justification: Amendment Amount 3a5 Reason AUG 1 6 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date._posted to General Ledger account (s): I 569 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the � C [ le budget for the year following line items in my department: GL_Account-# Account-Name--- Netchange in total budget for this department is: Other remarks/justification: 61 Amendment --Amount Reason r Y I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account (s): • '570 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 8-15-g4 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount 01- la -WO Couk+ 9-0-o"AL-a-ti- �� a 5 , • tG�� C� u,�� yo �e � �d c,,l A1rttLi Net change in total budget for this department is: $ — Q Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date _posted to General Ledger account(s): 5'71 f'4 if:: n 4 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners` Court From: Uu^ l it gmLyi � (Department making th s request) Date: I request an amendment to the Jqq budget for the year following line items in my department: GL-Account #- i-�aoas-6aJ-i d[-0 to0— ZVIO Amendment ---Account Name Amount---- (� ----------- Net change in total budget for this department is: Other remarks/justification: Reason r h — I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 7 Date .post.ed to General Ledger account(s): 572 • • • B-15-199G 2:ddPM FROM CALHOUN CO. AUDITOR 512 663 461A BUDGET AMENDHENT REQUEST To: Calhoun/� Co=4 commissioners, Court From: �Ka1aa 2(i1b.� (Department making this request) Date: 7 — 1 1 —q 6 I request an amendhient to the �� lD budget for the year following line items in my department: GL AOCount-#- Ol�ti- 5!0( C)(-45L5-&at4 Account Name S Net change in total budget for this department is: Other remarks/ juslification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of off idial/department head: Date of Commissiorers' Court approval: orate -P.osted to Ge4eraI Ledges accounts) : WE 573 BUDGET AHENDHENT REQUEST To: Calhoun Count Commissioners' Court From: 1u fflru"&m (Debrtr6nt makin this request) Date:, I request an amendment to the budget for the year following line ite►ns in my department: Amendment GL AcCount Account Name Amount Reason eo Net change in tot 1 budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: DaSe..p.—teci to G.e4enal. Ledger account(s): THE COURT ADJOURNED. • • • SPECIAL AUGUST TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD AUGUST 29, 1996 BE IT REMEMBERED, that on this the 29th day of August, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog opened the Public Hearing as asked for any comments. Oscar Hahn as a member of the Hospital Board spoke regarding the hospital budget and pointed out that the hospital budget is only about 1/4 tax supported. Stated he doesn't think the public understands this. There being no further comments, Judge Hartzog declared the public hearing closed. ADOPTION OF 1997 BUDGET A Motion was made by Commissioner Smith and seconded by Commissioner Belk to Adopt the 1997 Budget as presented July 31, 1996. Commissioners Smith, Belk, Mikula, and Finster and Judge Hartzog all voted in favor. r P- 575 AMENDMENT TO 1997 BUDGET A Motion was made by Commissioner Mikula and seconded by Commissionter Smith to approve the Amendment to the 1997 Budget in the amount of $750,000.00 for Smith Road. Commissioner Mikula, Smith, Finster and Belk and Judge • Hartzog all voted in favor. BUDGET AMENDMENT REQUEST to: Calhoun County Commissioners' Court From: O ' .ermivn Ilm L ery%,4-� (Department making this request) Date: I2rt (R!a I request an amendment to the I g-( budget for the year following line items in my department: GL Account j{ 6L-5S o1-7116 Amendment Account Name Amount --- ---------------------------- _ 4Yt� P-oak `750, o 0 o . 60 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. i Signature of official/department head: Date of Commissioners' Court approval: Date posted_ to- Gsneral Ledger account (s): ALAMO BEACH - REGARDING TRASH AND DEBRIS Fred Turner, Attorney at Law, appeared before the Court with concerned citizens (listed below) . -- _. q� I� /� •7�s li`� L,eti . r��'/�ltCC��- �/7�7.�✓.1 / "�+4 --- ---- -- __ !�. _.... --""/�.__ _ . �iiT� �c" /� moo/. G�l�v sr may, �r T,Y J7•ir� rs AC / �_ (D-I ��Yr` .l r�� 2e � a Q !S °t zo lin Q - -�j 1 t7• ll'o�lGc ��=1J7 �?_./�a!/s9 w..- �or7old.uGt,-7.�79�79_- / .. Judge Hartzog read the following to the Court and requested it be placed in the minutes. TO THE HONORA$LE I-iOWARD • H�T"TZOG AND THE CALHOUN COUNTY C01`ZPQ2SS=ONERS COURT AUGUST 2 9 1 9 9 6 THE CONCERNED CITIZENS OF CALHOUN COUNTY, ESPECIALLY IN THE ALAMO BEACH, MAGNOLIA BEACH AND INDIANOLA BEACH AREAS, REQUEST YOUR HELP IN ELIMINATING A GROWING PROBLEM IN OUR AREA. WE ARE ESPECIALLY CONCERNED ABOUT THE GROWING NUMBER OF • ABANDONED VEHICLES, APPLIANCES, FURNITURE, LUMBER, BRUSH AND OTHER DEBRIS WHICH IS ACCUMULATING IN THE BEACH AREAS AND THROUGH OUT THE COUNTY. ALSO THERE ARE A NUMBER OF FISHING SHACKS, TRAVEL TRAILERS, ' ABANDONED MOBIL HOMES AND OTHER STRUCTURES THAT ARE NO LONGER INHABITABLE LITTERING THE AREA. FURTHERMORE, THERE ARE MANY LOTS IN THE BEACH AREA WHICH HAVE NOT BEEN MOWED FOR MANY MONTHS, WHICH CREATE AN INTOLERABLE FIRE AND HEALTH HAZARD. BY NOVEMBER 22, 1996, SIGNS WILL BE ERECTED AT MAGNOLIA BEACH AND AT SEVEN OTHER SITES IN CALHOUN COUNTY, TEXAS, MARKING THEM AS STOPS ALONG THE "GREAT TEXAS COASTAL BIRDING TRAIL". THESE WILL DRAW BIRD WATCHERS FROM ALL OVER THE COUNTRY. WE WOULD LIKE THESE VISITORS TO REMEMBER THE BEAUTY OF CALHOUN COUNTY, NOT ITS TRASH. . WE REQUEST THAT THE CALHOUN COUNTY COMMISSIONERS COURT ENACT AND ENFORCE A COUNTY WIDE ORDINANCE THAT WOULD. A. BAN THE STORAGE OF DISABLED CARS, BOATS, APPLIANCES, UNINHABITABLE TRAVEL TRAILERS, MOBILE HOMES, INOPERABLE FARM OR CONSTRUCTION EQUIPMENT, ON PUBLIC OR PRIVATE PROPERTY FOR NO MORE THAN 30 DAYS. B. REQUIRE ANYONE SELLING SALVAGE MATERIAL, USED VEHICLES, APPLIANCES, FURNITURE AND/OR OTHER MATERIALS STORED OUT t�i�7" IN THE OPEN TO ERECT A SOLID BOARD FENCE, AT LEAST SIX FEET IN HEIGHT, TO SCREEN THEIR INVENTORY FROM PUBLIC VIEW. C. REQUIRE LANDOWNERS TO REMOVE OR DISMANTLE ANY STRUCTURE WHICH HAS BECOME INHABITABLE WITHIN 60 .DAYS OF BEING GIVEN PROPER NOTICE. D. REQUIRE ALL HOME AND BUSINESS OWNERS TO KEEP THEY LAWNS OR PROPERTY MOWED TO A HEIGHT NOT TO EXCEED TWELVE INCHES. E. ESTABLISH PROPER FINES FOR PERSONS, WHO HAVE RECEIVED PROPER NOTICE OF•VIOLATIONS, AND CONTINUE TO VIOLATE THE ORDINANCE. Mr. Turner stated it is more like a junk yard instead of a beach area. He suggested that anyone with time should go to the beach and look at the area. He thought the : Court had the authority to pass ordinances concerning dumping, possibly under the health code. Judge Hartzog felt we needed to research the laws and see what can be done. • Commissioner Belk suggested we get the District Attorney to check into this and see what can be done. Mr. Turner said he will also research this to see what can be done and get back to the Court. Jerry Frieze spoke as a property owner on the beach and stated the problem is getting bigger every day. He stated there was a large pile of junk there and it caught fire. Luckily the wind was blowing away from his property at the time. Now there is another pile of junk and he is afraid it might also catch fire. He is very concerned for his property. Someone pointed out the property value and tourism value was being decreased but it also harms the historical value. Commissioner Belk asked Sandy Kalinec to speak concerning another issue. Sandy Kalinec spoke concerning the stray animal issue. There is a 200 % increase in stray animals and would like to check into a stray animal ordinance in the County. These concerns need to be placed on the agenda later before any action can be taken. OLIVIA BOAT RAMP PROJECT Jerry Sheppard with G & W updated the Court on the progress of the Olivia Boat Ramp. There is concern they cannot use the rock that was planned for the breakwater, due to objections from several agencies. There was further discussion, and it was decided to place this on the Sept. 9th agenda. 5'78 MEMORIAL MEDICAL CENTER - SURPLUS SALVAGE E UIPMENT A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following items be declared Salvage or Surplus EquiVment as follows. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER 515 N. Virginia Street Port Lavaca, TX 77979 (512) 552-6713 SALVAGE OR SURPLUS EQUIPMENT SALVAGE 1. OEC PORT CARM W/DUAL MONITORS, C-ARM (X-RAY) 2. TOSHIBA PORTABLE RAD UNIT KCD 12MC (X-RAY) 3. BOVIE 400-SR, CAUTERY (SURGERY) 4.. TTJ1 FRECATOR, CAUTERY (SURGERY) S. PORTABLE CAUTERY MACIIEVE (SURGERY) iSURPLUS 1. EPSON•EQUITY II COMPUTER 2. APPLE 2C COMPUTER 3. EPSOM LX-800 PRINTER 4. C.ITOR PRINTER 5. WHEELCHAIR (NO LEG SUPPORTS) 6. SURGICAL MICROSCOPE (SURGERY) 7. MONMR WAIL MOUNTS RE -CYCLE CENTER/COLLECTION CENTER -JOB DESCRIPTION CHANGE Patricia Ralisek approached the court concerning the re- classification of secretary to the classification of operator since their is no longer a secretary position. A motion was made by Commissioner Smith and seconded by Commissioner Mikula to change the position of secretary to operator at the re -cycle center. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. 579. dq INTERLOCAL AGREEMENT-KERR COUNTY -MENTAL HEALTH COMMITTMENT A motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Interlocal Agreement with Kerr County to hold court hearings for Mental Health Committments and authorize the County Judge to sign the Agreement. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. G nl- 01AI CE nl. ge COUNTY CLERK KERR COUNTY 700 MAIN ST., RM. 122 KERRVILLE. TEXAS 78028-5389 Tel. (210) 792-2255 Fax (210) 792-2274 August 16, 199E Honorable Howard G. Hartzog Calhoun County RECEIVED AVG z 1 1996 Calhoun rd (a. Hartzog County Judge RE: Renewal of Interlocal Agreement for Kerr County To Hold Court Hearings Dear Judge Hartzog: A copy of our Interlocal Agreement for Mental Health Commitments is enclosed. If you wish for the Kerr County Judge to hold your 72-Hour Hearings, 14-Day Hearings, Medical Petition Hearings, Jury Trials, and Appeals, Please mail the signed Agreement to Patricia Dye, Kerr County Clerk, 700 Main Street, Rm. 122, Kerrville, Texas 78028-5389. A copy of our fees is enclosed. You will notice that we have added two new fees. They are Alternate Dispute Resolution System Fee and Court Reporter Service Fee. We have started having the Alternate Dispute System to help out- courts, and the Court Reporter is a new Position to assist our Mental Health Court with transcipts of each hearing. If you have any questions, please call me at -210-792-2255, or County Judge, Robert A. Denson, at 210-792-2211. Respectfully, Patricia Aye Kerr County Clerk LD/trm Encl. 2 • 7 i INTERLOCAL AGREEMENT-KERR COUNTY -MENTAL HEALTH COMMITTMENT A motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Interlocal Agreement with Kerr County to hold court hearings for Mental Health Committments and authorize the County Judge to sign the Agreement. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. G nl- 01AI CE nl. ge COUNTY CLERK KERR COUNTY 700 MAIN ST., RM. 122 KERRVILLE. TEXAS 78028-5389 Tel. (210) 792-2255 Fax (210) 792-2274 August 16, 199E Honorable Howard G. Hartzog Calhoun County RECEIVED AVG z 1 1996 Calhoun rd (a. Hartzog County Judge RE: Renewal of Interlocal Agreement for Kerr County To Hold Court Hearings Dear Judge Hartzog: A copy of our Interlocal Agreement for Mental Health Commitments is enclosed. If you wish for the Kerr County Judge to hold your 72-Hour Hearings, 14-Day Hearings, Medical Petition Hearings, Jury Trials, and Appeals, Please mail the signed Agreement to Patricia Dye, Kerr County Clerk, 700 Main Street, Rm. 122, Kerrville, Texas 78028-5389. A copy of our fees is enclosed. You will notice that we have added two new fees. They are Alternate Dispute Resolution System Fee and Court Reporter Service Fee. We have started having the Alternate Dispute System to help out- courts, and the Court Reporter is a new Position to assist our Mental Health Court with transcipts of each hearing. If you have any questions, please call me at -210-792-2255, or County Judge, Robert A. Denson, at 210-792-2211. Respectfully, Patricia Aye Kerr County Clerk LD/trm Encl. 2 • 7 i KERR COUNTY CLERK'S FEES 96-97 *MEDICAL PETITION HEARING FEES • COUNTY CLERK'S FEE f 40.00 JUDICIAL EDUCATION FEE f 3.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 +� ATTORNEY AD LITEM f RECORDS MANAGEMENT & PRES. FEE f 5.00 COURTHOUSE SECURITY FEE f 5.00 ** ALTERNATE DISPUTE RESOLUTION f 10.00 *TEMPORARY COURT REPORTING FEE f 15.00 OPC - 90 DAYS COUNTY CLERK'S FEE f 40.00 JUDICIAL EDUCATION FEE f 3.00 JURY FEE (IF NEEDED) f 60.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AT LITEM f RECORDS MANAGEMENT & PRES. FEE f 5.00 COURTHOUSE SECURITY FEE f 5.00 * ALTERNATE DISPUTE RESOLUTION f 10.00 *EXTENDED COURT REPORTING FEE f 15.00 1 YEAR COUNTY CLERK'S FEE f 40.00 • JUDICIAL EDUCATION FEE f .3.00 JURY FEE (IF NEEDED) f 60.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AD LITEM RECORDS MANAGEMENT & PRES. FEE f 5.00 COURTHOUSE SECURITY FEE f 5.00 * ALTERNATE DISPUTE RESOLUTION f 10.00 COURT REPORTING FEE f 15.00 *RENEWAL EXTENDED 1 YEAR COUNTY CLERK'S FEE f 40.00 JUDICIAL EDUCATION FEE f 3.00 JURY FEE (IF NEEDED) f 60.00 JUDGE'S FEE f 5.00 SHERIFF'S FEE f 45.00 * ATTORNEY AD LITEM f RECORDS MANAGEMENT & PRES. FEE f 5.00 COURTHOUSE SECURITY FEE f 5.00 ** ALTERNATE DISPUTE RESOLUTION f 10.00 COURT REPORTING FEE f 15.00 *COURTROOM TIME FOR ATTORNEY: $50.00 PER HOUR f25.00 PER 1/2 HOUR &NON -COURTROOM TIME FOR ATTORNEY: f40.00 PER HOUR $20.00 PER 1/2 HOUR $10.00 PER 15 MIN.(PHONE CALLS) *IF DISMISSED THERE IS A LITTLE DIFFERENCE IN FEESs STATE OF TEXAS )( COUNTY OF KERR )( INTERLOCAL AGREEMENT FOR MENTAL HEALTH AND CHEMICAL DEPENDENCY COMMITMENTS AT KERRVILLE STATE HOSPITAL This Agreement is entered into on this 29 day of _August , 19_gjL, pursuant to the terms of Texas Government Code, Chapter 791, by and between the Commissioner's Cour-t of Calhoun County, Texas, hereinafter " Calhoun ," and the Commissioner's Court of Kerr County, Texas, hereinafter"Kerr," for the purpose of providing certain services relating to mental and chemical dependency commitment hearings for residents of Calhoun County at the State at Kerrville State Hospital. WHEREAS, Calhoun County, Texas, on occasion has residents who are in need of involuntar-y commitment to the Kerrville State Hospital, located "in Kerrville, Kerr County, Texas; and • WHEREAS, the Chapters 571 (General Provisions), 573 (Emergency Detention), and 574 (Court —Ordered Mental Health Services), of the Texas Health and Safety Code, hereinafter- "Code", provide for^ • the involuntary commitment of those persons deemed to be mentally ill and who meet the criteria for commitment; and WHEREAS, Chapter, 462 of the Code, (Treatment of Chemically Dependent Persons), provides for the involuntary commitment of those persons deemed to be chemically dependent and who meet the criteria for commitment; and WHEREAS, Section 574.001 (b) pr^ovides that an application for court —ordered mental health services must be filed with the county clerk in the county in which the proposed patient: (1) resides; ('> is found; or (3) is receiving mental health services by court order or under Subchapter A, Chapter 573 (Apprehension by a peace Officer Without a Warrant); and WHEREAS, Section 462.062 (b) provides that an application for court —ordered treatment for chemically dependent Per -sons must be filed with the county clerk in the county in which the proposed patient: (1) resides; () is ound; or (3r ) is receiving treatment by court order or under, Section 462.041 (Apprehension by a Peace Officer Without A Warrant); and s8z . WHEREAS, both r„11,,3,,, County and Kerr- County have .jurisdiction over such proceedings where the proposed patient is a resident of Calhoun County and is either found in Kerr County, is receiving court —ordered mental health services or treatment for chemical dependency, or is brought to the Kerrville State Hospital by a peace officer without a warrant under the provision of 462.041 or Subchapter A, Chapter 573 of the 'Texas Health and Safety Code; and WHEREAS, given the time constraints set out in the Code, and the difficulty and expense of transporting patients, witnesses, and attorneys to and from Calhoun County for such hearings, it is impractical for Calhoun County to hold temporary and extended commitment hearings within the geographical confines of Calhoun County; and WHEREAS, Calhoun County finds that the most safe, and expeditious site for appropriate, said hearings is the Kerrville State Hospital, in Kerrville, Kerr County, Texas, and desires that the hearings be held by the proper Kerr County judicial officer with .jurisdiction over such matters within Kerr- County; and WHEREAS, the public health, safety, and welfare of the citizens of both counties, as well as proposed patients, would be best served by entering into this Interlocal Cooperation Agreement pursuant t the authority granted by Chapter- 791 of the Texas Government Code (the Interlocal Cooperation Act); NOW THEREFORE, be it resolved Kerr County agree to enter into this and the parties agree as follows: Section 1. TERM that Calhoun County and Interlocal Cooperation Agreement, 2.1 This Agreement is to be effective on the date that it is approved by order of the commissioners,court of each county, and is to end on September, 30, 1997, unless renewed by mutual orders of the respective commissioners courts for subsequent one—year terms beginning on October 1st and ending on September 30th of each contract period. a• To renew this Agreement Calhoun shall forward a request to the County Clerk of Kerr County requesting a statement of proposed costs for, the next budget year. If said statement of cost is acceptable, Calhoun forward a certified co shall py of the order renewing this Agreement to the County Judge of Kerr County prior to August 1st of the budget year preceding the renewal period. b. Kerr shall either accept or decline the offer to renew by • formal order of the commissioners court and shall forward a certified copy of said order to the County Judge of Calhoun County on or before September, 1st of the budget Year preceding the renewal period. M 2.2 Either party may cancel this agreement for any reason by notifying the other in writing at least thirty (30) days prior to the effective date of the cancellation. All amounts due and owing to Kerr County pursuant to this agreement on the effective date of cancellation shall be paid by Calhoun Ounty within sixty days of the receipt of any bill or the date of cancellation] whichever is later. Section 3. DEFINITIONS -.1 "Resident" as that term is used herein shall have the same meaning as that teem has been defined in the Indigent Health Care Act and as that term has been applied and construed by the Courts. Section 4. FUNDING REQUIREMENTS 4.1 Calhoun County agrees that all funds due under the terms of this agreement shall be payable out of current revenues and that it shall set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. 4.2 Any order of the Commissioners Court of Calhoun ty which renews this Agreement shall be deemed to be a certificationthatthe obligation incurred by the renewal shall be payable out of current revenues and that it has or• will, set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. Section 5. DUTIES OF KERR COUNTY 5.1 Kerr County agrees that it will assume jurisdiction over all court -ordered mental health proceedings and chemical dependency treatment matters which concern residents of Calhoun County that are properly filed in or transferred to the Kerr County Court with jurisdiction. 5.2 Kerr County shall have no duty to accept jurisdiction with any court -ordered commitment or treatment proceedingwhererthe ed terms of this contract have not been complied with, including non-payment. 5.3 It is understood and agreed that pursuant to 462.004 and 571.016 of the Texas, Health and Safety Code, the County Attorney for Kerr County is the attorney for the State in any hearing covered by this agreement and therefore retains all of the independent discretionary authority given by the statutes and Constitution of the State of Texas. This agreement shall not be construed to limit that authority in any form or• fashion and the decision of the County Attorney is final as to whether the State will proceed in any action covered by this Agreement, including appeal, and as to the means and methods employed. • •. u r� 58h 0 Section 6. DUTIES OF Oalhoun COUNTY 6.01 Calhoun County agrees and warrants that it will follow all appropriate statutor-y procedl.ires and shall implement such other - procedures and training necessary to ensure that no violation of the constitutional rights of any proposed patient occurs, and that in seeking the commitment of the proposed patient no person from Calhoun County will be referred to the Kerrville State Hospital unless the patient has been evaluated and examined by a licensed physician; a certificate has been pr-operly issued; the patient has been warned of the non —confidentiality of the physician interview; and that all other necessary steps have been taken to assure that the Proposed patient's constitutional and statutory rights have been preserved. 6.02 Should any raIhnun County resident who the authority of twas detained under he emergency detention provisions of Chapter 573 of the Code be found to be entitled to release, Calhoun Count shall pay the cost of transporting that y person's apprehension the , person to the location bl the a person s residence, or another, suitable location, as required by 573.0:�'4 of the Code. 6.03 Calhoun County agrees to ay fl costs associated with any hearing conductedobyeK,errountCountyhofficialsng •s authorized under 462.005 (chemical. dependency) and 571.018 a health): (mental For Chemical Dependency Cases; a. court —appointed attorney fees; b. physician examination fees; C. compensation for language or sign interpreters; d. compensation far masters; e. expenses to transport a patient to a hearing or to a treatment facility For Mental Health Cases: a. attorneys fees; b. physician examination fees; C. reasonable compensation to court —appointed attorney, physicians, language interpreters, sign interpreters, and • masters appointed under Subtitle C; d, expenses of transportation to a department mental health facility or to a federal agency; ic585 e. court ordered independent psychiatric evaluations and court approved expenses incurred in obtaining expert testimony, as authorized by 574.010 of the Code. For all Cases: All other court costs, set by law, and such other costs set by order of the Kerr County Commissioners Court under authority of law. All cost authorized by law for appeals to a Texas Court of appeals and to the Texas Supreme Court. All costs, including bonds, authorized or mandated by law for any proceedings in Federal Caurt involving a Calhoun County resident covered by this Agreement. 6.04 Calhoun County agrees that it shall be responsible for obtaining repayment for its costs incurred pursuant to this agreement from the patient and/or the patient's family or estate. County agrees further that failure on its part to recover such payments shall have no effect on it's liability to Kerr County for such costs. Section 7. PAYMENTS 7.01 All bills for costs shall be submitted to the County Judge of Calhoun County, Texas, at the address below and all payments due under this agreement shall be paid to the County Clerk of Kerr County, Texas, 700 E. Main, Kerrville, Texas, 78028. Section S. MISCELLANEOUS 8.01 Any and all notices which may be required under the Agreement shall be mailed to the parties at the addresses below, or at such address as either party may furnish in the other party herein named: _Howard G. Hartzog , County Judge Calhoun , County, Texas 211 S Ann Strnat Port Lavaca , Texas 77979 Robert A. Denson, County Judge Kerr County, Texas Kerr County Courthouse 700 East Main Street Kerrville, Tx 78028 terms of the indicated writing to 8.02 This agreement contains the entire Agreement of the parties with respect to the matters covered by this Agreement. No other agreement, statement, or promise made by any party, or to any employee, officer, or agent of any party, which is not contained in this Agreement shall be binding or valid. 8.03 The obligations and undertakings of each of the parties to this agreement shall be performable in Kerr County, Texas. • • • 586 � • I 91916 is AT DGE i Calhoun COUNTY APPROVED: County Attorney Date: Robert A. Denson, Kerr County Judge Date: August 29 1996 Nam I �.��_ Z z I ,7 APPROVED David Motley Kerr, County Attorney Date: ATTEST: Patricia Dye, — Kerr County Clerk iThis Agreement was adopted by the Commissioners Court of Kerr County, Kerrville,' Texas,. by Order Number of 19 , on the day _,and by the Commissioners' Court of August 1996 County, Texas, on the 29th day of • A motion was made by Commissioner Finster and seconded by Commissioner Smith to approve the following Budget Amendments. Commissioenrs Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LI L(,a(-V (Department making this request) Date: I request an amendment to the ( cl( budget for the year following line items in my department: Amendment GL Account # Account Name Amount &_Lu A ►' LL +. alb Net change in total budget for this department is: $ — O other remarks/justification: Reason ------------------- AUG 2 91996 U I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. i Signature of official/department head: • Date of Commissioners' Court approval: Date .posted to General Ledger account (s): rO • 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners, Court 1 From: a" b 4 (Departmentmaking this request) Date: R-Z-9G T request an amendment to the 1, % budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount Net change in total budget for this department is: Other remarks/justification: ----Reason L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. S)gnature of official/department head: Date of Commissioners' Court approval: • Date..post.ed to General Ledger account (s): ( $S9 . : IIEUDGET J 2IE MENT RPQUEn, I To: Calhoun County Commissioners' Court From: (Department making this request) Date: aG. I request an amendment to the budget for the - year following line items in my department: GL Account_ Account Mame �rKA��l�d6 "+�1✓e` T4 ,AJ1A( TTP-A-jec- P./J eb.- � Net change in total budget for this department is: Other remarks/justification: Amendment Amount It _Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head., 1� _ Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 590 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (DepartmgAt making this request) Date: B —.A$ —q G r� I request an amendment to the MG budget for the year following line items in my department: GL Account # cal- y i'-&AiI Account Name Net change in total budget for this department is:. Other remarks/justification: Amendment Amount Reason - ------------------- 43,0 $ —� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Data posted to General Ledger account(s): • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, court p From: OSf. ui�U C� vlt'poI (Ss a( I rCs2 rrk (De artment making this equest) Date: 8 -IG _�L I request an amendment to the LC�I�r budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- - ---------------- ------------- ------------------- 01-55�0-5II30 TnStc+�(i:c�cs (Ib-< '^� 00 Q1-15Q6-g1 0 Grcu� �Y\tic�f4nCf llr�o Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date. .posted to General Ledger account(s): •. 592 DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: (Department making this request) Date: l) -OAn I request an amendment to the M budget for the year following line items in my department: GL Account # Account Name ------------------ Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason -------------------------------- 3q,po6 I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date pncf-ar1 to General Ledger account(s): is �-,593 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 7-��-qtn I request an amendment to the 1Ciq budget for the year following line items in my department: GL ACCount # n-1 - o lo- C1 00 Cal - ao ,__Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason $ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s). ,BUDGET AMENDMENT REQUEST, i • To: Calhoun County Commissioners' Court From: (Department ma ing this request) Date: 0� V I request an amendment to the lbudget for the ( year) following line items in my department: GL Account # Amendment Account Name Amount ------------------ ------------- )] c-, 7 4 Net change in total budget for this department is: Other remarks/justification: $ ======--1-==== Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature,of official/department head: Date of Commissioners' Court approval: Date .p.ns-ed to G.ene_ral Ledger account(s): RETIREMENT SYSTEM County Auditor Ben Comiskey stated some former employees that had returned to work expressed interest in buying back their retirement. It was suggested he contact a • member of the retirement system and ask they come and discuss this with the Court in October or November. No action was taken. ACCOUNTS ALLOWED - COUNTY Claims totaling $386,838.17 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $127,966.64 for Hospital Indigent Health- care and $825,363.77 for Hospital accounts for a total of $953,330.41 were presented by the County Treasurer for payment and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the Minutes of July 31, and August 121 1996 be approved. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. Howard G. Hartzog County Judge Leroy Belk Commissioner, Pct. 1 Janice M. Mikula Commissioner, Pct. 2 THE COURT ADJOURNED. REGULAR SEPTEMBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S Helen J. Smith Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk HELD SEPTEMBER 9, 1996 BE IT REMEMBERED, that on this the 9th day of September, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. • 596 • BIDS AND PROPOSALS - FUEL BIDS The following bid was the only bid received for fuel beginning September 16,. 1996 and ending October 15, 1996. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the only bid of Diebel Oil Co. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. _PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ X 3800 = $ 6.D D PREMIUM UNLEADED GASOLINE $_ X 4000 = $ D 0D DIESEL FUEL (LOW SULFUR) $ , / X 2500 TOTAL BID PRICE $ d THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING SEPTEMBER 16, 1996 AND ENDING OCTOBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. ! SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING , DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 9 6,9- • SET 1997 TAR RATES A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to set the Tax Rate for 1997 as follows: General Fund 0.3509, Farm/Market 0.0321, Debt 0335 for a total of 0.4165. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. GENERAL DISCUSSION OF COUNTY MATTERS Deputy Gary Smejkal appeared before the Court to inform the Court that he has resigned from the Calhoun County Sheriff's Dept. effective October 1st and has a position in Victoria County. He wanted to thank the Court for their assistance over the last 6 years. 597 GENERAL DISCUSSION - ANIMAL CONTROL -ALAMO BEACH Sandra Kalinac appeared before the Court to announce that Alamo Beach Residents have agreed to contribute no less than $100.00 annually toward animal control in Alamo Beach. No action was taken. A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to enter into the following Inter - local Agreement with the Secretary of State concerning the Voter Registration Systems installed in the Elections Administrators office, and that the County Judge be authorized to sign. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. INTERLOCAL COOPERATION AGREEMENT for "County As" This Interlocal Cooperation Agreement (this "Agreement") is entered into by and between the Secretary of State of Texas (the "Agency") and the County of CALHOUN (the "County"), on behalf of the County Voter Registrar, on , 19V (the "Effective Date"), each acting by and through its duly authorized officers pursuant to the authority granted by the Interlocal Cooperation Act, V.T.C.A., Government Code § 791.025 (Vernon 1986 & Supp. 1996). RECITALS WHEREAS, the mainframe -based voter registration system (the "Mainframe System") currently used by counties in Texas is outdated; and WHEREAS, the Agency desires to establish a more productive and efficient method of voter registration and jury selection and has entered into an agreement with Science Applications International Corporation ("SAIC") for the development of an online statewide voter registration and jury selection system known as the Texas Voter Registration System ("TVRS") to achieve that end, and WHEREAS, the TVRS has the capability to perform various functions, including but not limited to, automatic assignment of precincts and jurisdictions; searches by almost every field of the voter registration application; street standardization; bar coding (requires a laser printer); generation of required voter registration notices, public information requests, voter history, and statistical reports; recording and tracking of juror status; reshuffling of jury pools; printing of juror checks and payments lists; creation of prospective juror lists and summons cards, and searches of jurors by certificate number or Texas driver's license number, and WHEREAS, the Mainframe System will be terminated in the spring of 1997; and WHEREAS, the Agency desires to implement the TVRS in the County before the Mainframe System is terminated. NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: • • ME Article I PREREQUISITES 1.1. "County A". The County is classified for purposes of this Agreement as a "County A". A "County A" shall maintain its voter registration and/or jury wheel information (collectively, the "Live Data") on the Agency's SunSparc 2000 system (the "Sun") and shall access the Live Data from the Sun through a single personal computer ("PC") at the County Voter Registrar's office, or through multiple PCs (accessing the voter registration information from the County Voter Registrar's office and the jury wheel information from the District Clerk's office), using a modem and a regular phone line. 1.2. Hardware: Software. The County shall purchase, set up and configure all hardware and software fisted as requirements in Appendix A, attached hereto and made a part hereof for all purposes, prior to any and all dates of Installation, hereinafter defined. The County may use state funds in accordance with the requirements of Tex. Elec. Code Ann. § 19.001 et. seq. (Vernon 1986) ("Chapter 19 Funds") to make such purchases. The Agency shall verify that the County has properly set up and configured such required hardware and software before any Installation takes place. 1.3. Dates. The Agency shall determine the dates for any and all: (1) Installation(s); (2) • Training, hereinafter defined; (3) the Testing Period(s), hereinafter defined; and (4) Conversion(s), hereinafter defined, and shall notify the County by U.S. mail or facsimile of such dates in a document titled "Appendix B", which shall be attached hereto and made a part hereof for all purposes, at least two (2) days before any Installation begins. Article H INSTALLATION 2.1. Installation. Agency personnel shall load the Application, hereinafter defined, onto a County's PC and adjust the dialing string to provide that PC access to the State of Texas Network phone system (the successful completion of such actions referred to as "Installation") by remote means, according to Section 2.1.1 for all counties other than those specified in Section 2.1.2, and in person, according to Section 2.1.2 for the counties specified in such Section 2.1.2, on the date(s) and at the location(s) documented for such Installation in Appendix B. Installation does not include the loading or configuring of any hardware or software listed in Appendix A. 2.1.1 Remote Installation User's Manual: Training Exercises. Agency personnel shall conduct Installation at the County Voter Registrar's office and/or the District • Clerk's office through electronic means from Austin ("Remote Installation"). The Agency shall send to the County a hardcopy user's manual and a hardcopy set of training exercises within ten (10) days of the date of any such Remote Installation. 599 2.1.2. In -Person Installation• User's Manual Training Exercises. Agency personnel shall travel only to the following counties to conduct Installation in person ("In -Person Installation") at the County Voter Registrar's Office and/or the District Clerk's Office: (1) Deaf Smith; (2) Castro; and (3) Cochran. At the time of any such In -Person Installation, the Agency shall also deliver to the aforementioned counties a hardcopy user's manual and a hardcopy set of training exercises. 2.2. The "Application". Installation shall involve the following software: (1) TVRS (which includes an online training tutorial); (2) Report Smith; and (3) Borland Database Engine (such software, collectively, the "Application"). 2.3. Test Database: Testing Period. Upon any Installation, the County shall have access to a test database (the "Test Database") set up by the Agency which contains bogus data (the "Test Data") for a period of days, (the "Testing Period"), the dates of which period(s) shall be documented in Appendix B. during which time the County may practice performing various functions of the Application. Article III TRAINING 3.1. Training: Location, Frequency and Duration. Agency personnel shall provide instruction and guidance on the use of the Application ("Training") through a training session(s). The date(s) and location(s) of Training for each county shall be arranged and documented by the Agency in Appendix B. Training shall not include instruction on basic computer functions such as how to operate a computer, how to use Windows '95, or how to operate a printer. Article IV CONVERSION 4.1. Conversion of Data. By the end of any Testing Period, the Agency shall have transferred the County's Live Data from the Mainframe System to the Sun (such transfer and the resulting ability of the County to access Live Data rather Than Test Data from the Sun referred to as "Conversion"). 4.2. Conversion Date. On the date immediately following the last day of any Testing Period (the "Conversion Date"), which date(s) shall be documented in Appendix B, the County shall have access to its Live Data on the Sun. 4.3. Conversion Reports. The Agency shall develop a series of reports ("Conversion Reports") notifying the County of data which does not conform to the parameters of the • • • IS • Application. The Agency shall send the County the Conversion Reports within fourteen (14) days of the Conversion Date for the County Voter Registrar's office. Article V SUPPORT 5.1. Support. The Agency shall, in addition to providing Training as described in Section 3.1, provide ongoing guidance by telephone ("Support") on the use of the TVRS. Support shall be available during regular business hours (from 8:00 a.m. to 5 p.m., Monday through Friday, except on state or federal holidays) at any of the following phone numbers: -- (512) 463-5650 -- (800) 252-2216 -- (800) 252-8683 Support shall not include instruction on basic computer functions such as how to operate a computer, how to use Windows `95, or how to operate a printer. • Article VI MISCELLANEOUS 6.I Online Service Fee. The County shall have no obligation to pay an online service fee (the "Fee") to the Agency until, at the earliest, the day following the end of the 1997 Texas regular legislative session (the "Subject Date"). From and after the Subject Date, unless the 1997 regular legislative session appropriates full funding to the Agency for the operation of the TVRS, the County shall pay the Agency the Fee according to a formula and schedule to be determined at a later date by the Agency and documented in an addendum to this Agreement, a copy of which shall be provided to the County. Counties with more than one (1) Installation may be required to pay an additional Fee, the formula and schedule for which shall be determined at a later date by the Agency and documented in the aforementioned addendum. Chapter 19 Funds may be used to pay the Fee. 6.2. Termination, This Agreement shall remain in effect until terminated by either party with not less than thirty (30) days prior written notice, which notice shall specify the effective date of termination; provided, however, that any termination shall not affect the respective obligations or rights of the parties arising under this Agreement prior to the effective date of termination. • 6.3. Severabilitv. Any provision of this Agreement which is determined by a court of competent jurisdiction to be invalid or unenforceable shall be ineffective only to the extent of such determination without affecting the validity or enforceability of its remaining provisions. 0 601 6.4. Entire Agreement; Modification Waiver No Implication. This Agreement • constitutes the complete agreement of the parties relating to the matters specified in this Agreement and supersedes all prior representations or agreements, whether oral or written, with respect to such matters. No oral modification or waiver of any of the provisions of this Agreement shall be binding on either party. Except for the determination of (1) the date(s) of Installation as described in Section 2.1 and documented in Appendix B, (2) the Testing Period(s) as described in Section 2.3 and documented in Appendix B; (3) the Conversion Date(s) as described in Section 4.2 and documented in Appendix B; (4) the date(s) and location(s) of Training as described in Section 3.1 and documented in Appendix B, and (5) the determination of the Fee and the schedule for payment thereof as described in Section 6.1, modifications shall be effective only if in a writing signed by both parties hereto. A waiver shall be effective only if in writing and, then, only to the extent of its express terms. 6.5. Choice of Law: Venue. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Texas, notwithstanding conflicts of law principles that might refer the governance hereof to the laws of another jurisdiction. The venue of any actions arising out of this Agreement shall lie in Travis County, Texas. 6.6. Force Majeure. No party shall be liable for any failure to perform its obligations hereunder where such failure results from any act of God or other cause beyond such • party's reasonable control, including, without limitation, any unanticipatable mechanical, electronic or communications failure, which prevents such party from transmitting or receiving data. 6.7. Limitation of Liability. The Agency shall not be liable in any manner for incidental, consequential, special, punitive, or exemplary damages of any kind. The Agency shall be liable only for those actual damages which the County has sustained as the sole and direct cause of the Agency's material breach of this Agreement or the Agency's tortious act. 6.8. Disclaimer of Warranties. No representation of warranty of merchantability, fitness for use or for a particular purpose, or other such representation is made as to the Application. 6.9. Indemnification. The County shall defend, indemnify and hold the Agency harmless from any and all losses, liabilities, damages, destructions, injuries, deaths, claims, demands, costs, causes of action, lawsuits, expenses, or other liabilities arising out of, or connected with, the possession or use of the Application by the County during the term of this Agreement, including, but not limited to, any and all claims of or liabilities to third parties. 6.10. Notice. Any notice or other submission which may be or is required to be given under this Agreement shall be sent by certified United States mail, postage prepaid, return • receipt requested, to the respective parties at the addresses noted below, such notice or other submission to be effective upon mailing: 6Q2 Secretary of State of Texas Attn: Ann McGeehan P.O. Box 12697 Austin, Texas 78711-2697 County Of CALHOUN Attn: _Mary Lois McMahan 211 S. Ann Street Port Lavaca TX 77979 6.11. Signature Cgpacity. By executing this Agreement in the space provided therefor below, each person who does so represents and warrants to the other party that he/she has the capacity to bind the party on whose behalf he/she executes this Agreement. Executed as of the Effective Date. The Secretary of State of Texas By: O Name: Antonio O. Garza, Jr. Title: Secretary of State • County of CALHOUN By: Name: Title: Calhoun County Judge 603 APPENDIX A This document is a part of the Interloca) Cooperation Agreement for "County As" (the "Agreement"), entered into by and between the Secretary of State of Texas and the County of CALHOUN on the Effective Date, as such term is defined in the Agreement, and shall he attached thereto and made a part thereof for all purposes. Requirements: Hardware CPU Configuration. Either a Pentium or a 486 DX2 66 Mhz, either of which must have the following minimum capabilities: 16 MB Ram; 540 MEG Hard Drive; SVGA Color Monitor .28dp Modem. 28.h speed modem, either internal or external, which must be one of the following brands: (1) MultiTech; (2) Cardinal; or (3) Practical Peripherals. Printer. At least a dot matrix (supported by Windows `95). The Agency recommends (but does not require) a printer capable of producing lists on continuous form paper using a tractor feed. • Requirements: Software (1) Windows `95 (2) PCAnywhere for Windows, Ver. 2.0 (or the latest version) Optional Enuinment for Bar Codin2 Capability. 1. Bar Code Reader. Either (1) EZ Barcode Version 4 (wand); or (2) LS 2000 MX12 + Laser, VLD HHLC (laser gun); and 2. Printer. Laser Jet with at least 6 ppm (supported by Windows) • 60� is 0 APPENDIX B This document is a part of the Interlocal Cooperation Agreement for "County As" (the "Agreement"), entered into by and between the Secretary of State of Texas and the County of CALHOUN on the Effective Date, as such term is defined in the Agreement, and shall be attached thereto and made a part thereof for all purposes. LOCATION VOTER REGISTRAR'S OFFICE L Installation. The date of Installation, as such term is defined in the Agreement, shall LOCATION DISTRICT CLERK'S OFFICE 1. Installation. The date of Installation, as such term is defined in the Agreement, shall be July 23 . 1996. be II. Testine Period. The Testing Period, as such term is defined in the Agreement, shall begin on July 25 1996, and shall end on July 29 , 1996. M. Conversion Date. The Conversion Date, as such term is defined in the Agreement, shall be July 30 1996. IV. Trainine. The training schedule for the County shall be as follows: A) Location(s) Victoria County Courthouse Victoria Texas B) Date(s) July 24, 1996 ff.. Testing Period. The Testing Period, as such term is defined in the Agreement, shall begin on shall end on 19_, and 19_ M. Conversion Date. The Conversion Date, as such term is defined in the Agreement, shall be 19 IV. Trainine. The training schedule for the County shall be as follows: A) Location(s) B) Date(s) CALHOUN COUNTY HISTORICAL COMMISSION A Motion was made by Commissioner Finster and seconded by Commissioner Nikula to authorize George Fred Rhodes to apply for a grant from Alcoa Alumina and Chemicals, L.L.C. on behalf of the county. Commissioners Finster, Mikula, Belk and Smith and Judge Hartzog all voted in favor. Commissioner Finster would like to start proceedings to abandon the road right of way in Port O'Connor. ROW is 8th St. between Commerce and the water. Commissioner Finster also wanted to close Washington St. North of Taylor in Port O'Connor. He will talk to our attorney and begin proceedings. No action was taken by the Court. MR LATERAL ROAD ACCOUNT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Judge to sign the Calhoun County Lateral Road Account as follows. Commissioners Finster, Belk, Mikula, Smith and Judge Hartzog all voted in favor. O o a �A $ p 66 a a F F yC� O O O O W r I a „ a o m nz � w i� asap Rgp.... tia 0 0 o m00 000002p F1.:. M! p v .pp-' =p F-tY ppmpo J � rn rn vwi • m 8• OD -. C n:. X Wi • OLIVIA BOAT RAMP -- Jerry Sheppard with G & W reported to the Court that he has been unable to contact the General Land Office to find out any further information. No action was taken by the Court. DONATION OF EQUIPMENT TO THE EMERGENCY MANAGEMENT DEPT. BY PORT LAVACA VOLUNTEER FIRE DEPT. AND ALCOA A Motion was made by Commissioner Smith and Commissioner Mikula that the Court accept the donation from the P.L. Fire Dept. to Emergency Management of a Wind Monitor and the donation from Alcoa of a Computer to Emergency Management. Commissioners Smith, Mikula, Finster, Belk and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT - PRECINCT NO. 4 DUMP TRUCK A Motion was made by Commissioner Finster and seconded by • Commissioner Belk to accept the insurance settlement for damages to Precinct #4 dump truck that occurred 11-17-94. Commissioners Finster, Belk, Smith, Mikula and Judge Hartzog all voted in favor. The following reports were presented to the court; the County Clerk's report for August, the District Clerk's her report for July, the Sheriff's report for July, the Tax Assessor-Collector's report for July and the Justice of the Peace Pct. 4's report for August and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said reports be approved. Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Finster, Mikula, Belk and Smith and Judge Hartzog all voted in favor. • 607 BUDGET AMENDMENT REQUESTI To: Calhoun ICountyyr/ Commissioners' Court From: - (Depa tment making this request) Date: G_3 qL I request an amendment to the 11Jt budget for the year following line items in my department: GL Account # nI -d-01D -W0 Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason -------------------------------- `100 n U i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Dar.e..posted to General Ledger account($): M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: L�d wa± (Department aking this request) Date: n — D-9 _ q I request an amendment to the l J budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- -�-�----------------------------- 01-�aoo- u3ol `'t � l -7 0I-5bco-��Foa �� U Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • DAte_p.osted to General Ledger accou-nt(s) BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Dep rtment making this request) Date: q G _` G I request an amendment to the CCIbudget for the year following line items in my department: GL Account # 01-150-9 la- -{.50 -Account Name Net change in total budget for this department is: other remarks/justification: Amendment .Amount 7 Reason ------------------- rT�M. I� • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: is Datepnsted to General Ledger account(s): 610 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: I si r LT A iibf Yleu (Department making this request) Date: September 3, 1996 I request an amendment to the 1996 budget for -the year following line items in my department: GL Account # 01-25-05-6520 01-25-05-5101 is • 0 Account Name Machine Maintenance General Office Supplies Net change in total budget for this department is: Other remarks/justification: r Amendment Amount + $108.00 - $108.00 Reason to pay for maintenance agreement on IBM Wheelwriter Typewriter I understand that my budget cannot be a ed requested until Commissioners' Court approval is obtai ed. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 611 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 4::lCAJ (Dep rtment making this request) Date: q-&A I request an amendment to the iq[t budget for the year following line items in my department: GL Account /j QI-4.5L(9-63o' 01-4,5)o--6gao Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- QA $ — Q Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: Date .pos-ted to General Ledger account(s): 612 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From:SLA��_ U�6'10 (Deparrr,,11ment making this request) Date: Q—t,--I � r1 U I request an amendment to the (C( 6 budget for the year following line items in my deparmtment: GL-Account CAI-�I5-e- 07 0t- N545 - (PLW Amendment --- Account -Name Amount---- it�� 1 LQlQ 1CvKC4o% 1 Net change in total budget for this department is: other remarks/justification: $ 0 — Reason T understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .po-&te-d to General Ledger account(s): 613 BUDGET A14ENDMENT REQUEST To: Calhoun County Commissioners' Court �f Y From: I� — (Department making this request) Date: q_6 _qL I request an amendment to the 19 (p budget for the — year following line items in my department: Amendment GL Account # Account Name .Amount Reason 01-�0►0 -5t01 Net change in total budget for this department is: Other remarks/justification: $ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .posted to General Ledger account(s): 614 • BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: `1Y ` Q-cf & I (Department making this request) Date: G_� -CIL I request an amendment to the tg'lll budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ---Account --- ------------- o �yof 7 Net change in total budget for this department is: Other remarks/justification: S Q �— Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date. -posted to General Ledger account(s): 615 DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �d Y L3 (Department making this request) Date: I—/ _91 I request an amendment to the 1 [% budget for the year following line items in my department: GL-Account-# aJ0 -5yoi Account Name - ------------ r Net change in total budget for this department is: Other remarks/justification: Reason • Amendment Amount � 000 oo6 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date.postad to General Ledger account(s): 616 n UDGET AMENDHENT REQUE6T To: CalhounCounty Commissioners' Court From: `k8 `7 ,,oA- `f (Department making this request) Date: of --icl� I request an amendment to the ) %�f budget for the year following line items in my department: • GL_Account N. 0-850 6�oO �lhlo ------------- 6 _•a Net change in total budget for this department is: Other remarks/justification: Amendment Amount � lOt�O 3600 $ - -h Reason I understand that my budget Cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of off iCia l/department head: Date of Commissioners' Court approval: r U posted to General Ledger account(s) APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the minutes of August 16, 1446 be approved. Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. Howard G. Hartzog Helen J. Smith County Judge Commissioner, Pct. 3 Leroy Belk Commissioner, Pct. 1 Janice M. M> u a Commissioner, Pct. 2 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk 617 ACCOUNTS ALLOWED — COUNTY Claims totaling $415,589.72 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be a?proved for payment. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. COUNTY TREASURER'S REPORT The County Treasurer presented her monthly report for August, and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said report be approved. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. BIDS AND PROPOSALS — ALAMO BEACH SEWER PROJECT The following bids were received for the Alamo Beach Sewer Project. The Engineer will make a recommendation to the Court Friday, September 13, 1996. No action was taken by the Court this date. Calboun County 1993 TCDP Sewer Improvements Project BID FORM Community of Alamo Beach, Texas Bidding Firm: `,.SrlS Z7;ii e . Address: City, State, Zip: —v PROJECT IDENTIFICATION: 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas THIS BID IS SUBMITTED TO. Calhoun County Commissioner's Court 211 South Ann Street Port Lavaca, Texas 77979 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and eonditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, • that: A. Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. Number TEST N + R INC. BF 1 of I1 ENGINEERING AND TECHNICAL SERVIcf S B. BIDDER has examined the Bite and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems • necessary. C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or Indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. BIDDER hereby agrees to maintain the unit prices shown on the Bid Form should a reduction in the scope of the work be necessary. It is the intent of the OWNER to award a contract for all work items and quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project, 5. BIDDEER will complete the work for the following unit prices: ITEM ITEM EST. UNITS UNIT EXTENSION NO DECkCRiPTION OiLgNT PRICE 1. Mobilization1 4M LS S/a� 00O - g /0'1000, Unit Price in Words: // Z(�,rlK • 2. Barricades 1 G5 S /I Unit Price in Words: TIlim�rr %lym�/a^i t%/�rr /1 rei 3. 4-inch PVC Force Main 7,879 LF S y >% O Unit Price in Words: Jae-v /�rs �yyr/ �•r•�yy ri C��'s 4. 8-inch PVC Sewer Line 10 IF S_ /3• �30 (0'-5' depth) Unit Price in Words: Ze i, .L 'Sro 5. 8-inch PVC Sewer Line 153 LF (5'-7' depth) Unit Price in Words: p p 8. 8-inch PVC Sewer Line Jaw- 1,139 LF $,.�— s � Y - (7•9'depth) Unit Price in Words: MTENGEER. INC, _ 13F 2 of 11 ENGMUMING AND TECHNICAL S£AV:CES 619 7, 8-inch PVC Sewer Line 1,423 LF (9'-11' depth) Unit Price in Words: 8. 8-inch PVC Sewer Lino 677 LF (11'-13' depth) Unit Price in Words: 9. 8-inch PVC Pressure Rated 492 LF PVC Sewer Line (6'-7 depth) Unit Price in Words: 10. 8•inch PVC Press•.xre Rated 90 LF PVC Sewer Line(T-V depth) Unit Price in Words:.)'�c^"Z �c✓�sS /9/src% $A��Yy C'pisJ$ , LF 11. Trench Safety 645 (6'-1' depth) Unit Price in Wcrds: 12. Trench Safety 1,289 LF (7'-9' depth) Unit Price in Wcrds: �� `!�� ' x CrriJ`S, • 13. Trench Safety 11423 LF E —�� o� 3 yy (9'-11' depth) Unit Price in Words: 14. Trench Safety 677 LF �r $ o� • SAD (11'-13' depth) Unit Price in Words: 15. 4-foot Diameter Fiberglass 1 EA s 395- Manhole (0'-6' de-pth) Unit,PriceinWords: %%//A"t �6%✓� &_�� 3� 16. 4-foot Diameter Fiberglass 2 EA $ Manhole (T-V depth) Unit Price in Words: ? AND • G20 17. 4•foatDiameterFiberglaa3 3 EA A $ ��' 1L S✓�� • Manhole (9.11' depth) Unit Price in Words: E %"'L //llArxr�I•t� P/D`TYc/o/�if / 3 EA 1:2 fJo 18. 4-foot Diameter Fiberglass Manhole (11'.13' depth)" Unit Price in Words: �p 19. 4-foot Diameter Fiberglass 1 EA0,01 Manhole (13'-16' depth) Unit Price in Words: /42 20. Cleanout on End of Line 2 EA $ Unit Price in Words: ! �� r/!�/r�/`+� p�s iyi"°r 21. Install Short, Single 11 EA 0 $ 09S t 95-0 Service Tap to Property Line Including Connection Unit Price in Words: / 22. Install Lone, Single 7 EAs 3as� a ,7,,79s.� Service Tap to Property Line Including Connection • Words: Unit Price in 23. Install 4-inch PVC 1.100 LF Sewer Service Line per Detail. Unit Price in Words: cLo%�!� 24. Lift Station 1 LS $3�SbU 3— (including wet well, pumps, piping, valves, controls, electrical service fill, gravel, fence, site grading, etc. as shown on plans.) L Unit Price in Words: 26. Street & Driveway 251 LF v AIP10 Repair • AsphJGravel/Shell Unit Price in Words: • 7*9STFNGFER_ VC, _ BF 4 of ll ENGINEERING AND TECHNICAL SERVICE3 621 26, Driveway 13 LF $ as�� $o?S�� • Repair - Concrete Unit Price in Words: -Z& P=I- J`/de 27. Over Excavation for 10 CY Unstable Trench Bottom cc'�JJ � Unit Price in Words: 28. Dewateriag 260 LF/ $ Unit Price in Words: Coo rJ7bn e<'/� /s i9.1 0� L`j� �� rC�rjrs 29. Testing Allowance 1 LS $1,600.00 $1600 00 Unit Price in Words: FSfteen Hundred Dollaly and No Cents TOTAL BASE BID: ��OS—� S P 0 ADDITIVE ALTERNATE R1 30, 8-inch PVC Sewer lane 369 LF $_ iy $ J`. ✓7�G (5'-7' depth) Unit Price in Words: /Os/%'rr a�l/.rs /9.�� r 'Y G'i/l� • 31. 8-inch PVC Sewer Lire 325 LF U $ �� $ (T-9'depth) Unit Price in Words: 32. Trench Safety 369 LF (5'-7' depth) Unit Price in Words: �• 3�3. 33. Trench Safety 325 LF $ $ (T-9' depth) Unit Price in Words: (5��r 34. 4-foot Diameter Fiberglass 1 EA Manhole (5'-7' depth) Unit Price in Words:,YZ`PNx /�Gro��°��u^/'„/y�y�✓�� e�� y%l�j%/s�� 35, 4-foot Diameter Fiberglass 1 ZA Manhole (7'-9' depth) p S/,�pp,.e �w.�cl/ro/ S�rPnY`y Tile TESTENOEER INC. _21? 5 ENaINEEPINO AND TEGMUCAL SERVICES ADDENDVM N1 AEVIaED 84aU 622 • 98. Cleanout on End of Line 2 EA $ S� • R �� 000 Unit Price in Words: Fvc AG ►c%n� c�w�O`s /f rv� e�/Oo �- 37. Install Short, Single 3 EA $ Service Tap to property Line Including Connection Unit Price in Words: /;,a 1 EA 38. Install Long, Single Service Tap to Property Line IncludingConnecticn Unit Price in Words: 39. Install 4-Inch PVC 190 LF $ %O a ✓r3% Sewer Service Line per Detail. Unit Price in Words: oZZf� 40. Street & Driveway 96 LF- Repair • AshpJGreveb'Shell • Unit Price in Words: /=a O TOTAL ADDITIVE ALTERNATE fit: 6. BIDDER agrees that the Work covered by the Base Bid will be substantially completed within 120 calendar days and the Wcrk covered by Additive Alternate al will be substantially completed within ?o additional calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. 7. The following documents are attached to and made a Condition of this Bid: A. Required Bid Security in the form of a Bid Bond issued by an acceptable surety, certified check, or cashier's check. B. A tabulation of Subcontractors and organizations required to be identified in this Bid. 8. Communications concerning this Did shall be delivered to the address of bidder Indicated below. 9. The terms in this Bid which are defined in the General Conditions of the Construction • Contract included as part of the Contxact Documents have the meanings assigned to them in the General Conditions. TESTENGEE$, 1NC BP' 6 of 11 ENGINEERING AND TECHNICAL SERVICES 623 Calhoun County 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas F.TFUMMMU Bidding Firm: {C �3utC //08 Address: /-xf »fin/ 2z- — '713 — 5 y� F-5-0 ev City, State, Zip: PROJECT IDENTIFICATION: 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas THIS BID IS SUBMITTED TO: Calhoun County Commissioner's Court 211 South Ann Street Port Lavaca, Texas 77979 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: A. Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. 0 uIt.C#, (a, Big CC/k (,d ,,,p TESTENGEER INC.BF 1 of 11 ENGINEERING AND TECHNICAL SERVICES • •: 0 67. B. BIDDER has examined the site and locality where the Work is to be performed, • the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. BIDDER hereby agrees to maintain the unit prices shown on the Bid Form should a reduction in the scope of the work be necessary. It is the intent of the OWNER to award a contract for all work items and quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project. 5. BIDDER will complete the work for the following unit prices: ITEM ITEM EST. UNITS UNIT EXTENSION • NO. DESCRIPTION QUANT PRICE 1. Mobilization 1 LS IZ/ $ 290 -� Unit Price in Words: /Cc 7`rs r s�s,�O��c✓�iC /1uo re lb ([-,a 2 c 2. Barricades 1 LS $ /r/S6 J Unit Price in Words: i)oe4�J 3. 4-inch PVC Force Main 7,878 LF $ .T �� $ ys�5�' s Unit Price in Words: _1 !U6 �vLua.it St�4-✓A FrUf 4. 8-inch PVC Sewer Line 10 LF $ l0 (0'-5' depth) Unit Price in Words: 7� /JoGcay.cs 5. 8-inch PVC Sewer Line 153 LF (5'-7' depth) Unit Price in Words: O 6. 8-inch PVC Sewer Line 1,199 LF (7'-9' depth) • Unit Price in Words: 'u �—�Ut �vGs.cS Fri s� Fysr G TESTENGEER. INC. RF r i i ENGINEERING AND TECHNICAL SERVICES 625 70 7. 8-inch PVC Sewer Line 1,423 LF $ 1 p� (9'-11' depth) Unit Price in Words: _af,4du t)0 ,4�, AA"- e - 6d �o ; 8. 8-inch PVC Sewer Line 677 LF (11'-13' depth) / Unit Price in Words: y� 9. 8-inch PVC Pressure Rated 492 LF PVC Sewer Line (5'-7' depth) Unit Price in Words: d �✓ tiv /�GL^�s h i.✓r ccT 10. 8-inch PVC Pressure Rated 90 LF PVC Sewer Line (7'-9' depth) Unit Price in Words: 11. Trench Safety 645 LFiv5/✓�— (5'-7' depth) Unit Price in Words: 61il l9va� �- 12. 'bench Safety 1,289 LF $ / �=' $ (7'-9' depth) Unit Price in Words: 13. Trench Safety 1,423 LF $ /y= $ (9'-11' depth) Unit Price in Words: 6� 14. Trench Safety 677 LF (11'-13' depth) Unit Price in Words: _ 9� i �Z 15. 4-foot Diameter Fiberglass 1 EA $ Manhole (0'-5' depth) Unit Price in Words: _ b7g gOcC-Kn S 16. 4-foot Diameter Fiberglass 2 EA Manhole (7'-9' depth) Unit Price in Words: =TENGEER INC BF 3 of it ENGINEERING AND TECHNICAL SERVICES • • • 626 • • is 17. 4-foot Diameter Fiberglass 3 EA Manhole (9'-11' depth) Unit Price in Words: 714�1 s "':9 ch b i�cC.J�� ^ /%✓CGac 5 18. 4-foot Diameter Fiberglass 3 EA $ 3�D a_ i Manhole (11'-13' depth) Unit Price in Words: 19. 4-foot Diameter Fiberglass 1 EA Manhole UX-15' depth) Unit Price in Words: nw t f ,...a )DkL A%te11A'-/J O c9C.L icS 20. Cleanout on End of Line 2 EA $ 4ff Sf% �Sv Unit Price in Words: 4"--) fi:t7�- />OG� 21. Install Short, Single 11 EA `x $ /p'gd my Service Tap to Property Line Including Connection Unit Price in Words: �. •� �l c� �5�� Dvt S 22. Install Long, Single 7 EA Service Tap to Property Line Including Connection Unit Price in Words: _/ a"f-- ZEC As4-1-w�S 23. Install 4-inch PVC 1,100 LF $ /1 $ /�7po Sewer Service Line per Detail. Unit Price in Words: 24. Lift Station 1 IS (including wet well, pumps, piping, valves, controls, electrical service fill, gravel, fence, site grading, etc. as shown on plans.) Unit Price in Words: I�s 25. Street & Driveway 251 LF Repair - Asph./Gravel/Shell Unit Price in Words: I)9 czw"e S �v✓ c �s 7ESTENGEER. INC. BF 4 of 11 ENGINEERING AND TECHNICAL SERVICES m� 627 I 26. Driveway 13 LF $ �� tl $ /� G Repair - Concrete • Unit Price in Words: 1!�70'5 Aj�i 4 -2 27. Over Excavation for 10 CY $ 3 $ 3/3- is Unstable Trench Bottom Unit Price in Words: S. e- - --r 28. Dewatering 260 LF Unit Price in Words: 29. Testing Allowance 1 LS $1,500.00 Unit Price in Words: Fitt en R„ndrnd nnllara and No Cents $ TOTAL BASE BID: ADDITIVE ALTERNATE 01 30. 8-inch PVC Sewer Line 369 LF $ $ yO5 % • (5'-7' depth) Unit Price in Words: 3� 31. 8-inch PVC Sewer Line 325 LF (T-9' depth) Unit Price in Words: 32. Trench Safety 369 LF (5'-7' depth) Unit Price in Words: _ Gh er w 44 w 33. Trench Safety 325 LF $ (7'-9' depth) Unit Price in Words: 34. 4-foot Diameter Fiberglass 1 EA op Manhole (5'-7' depth) Unit Price in Words: l m° - 35. 4-foot Diameter Fiberglass 1 EA $ A9 �/� `� -/-�v • ' Manhole (7'-9' depth) TESTENGEER, INC.BF 6 off ENGINEERING AND TECHNICAL SERVICES : ADDENDUM 01 REVISED 8/30/96 ME'4 � 36. Cleanout on End of Line 2 EA $ _ g </S- Unit Price in Words: de.--,)eC .-rd • 37. Install Short, Single 3 EA Service Tap to Property Line Including Connection C7 Unit Price in Words: C-7cyar �1rGGio�cg ' 38. Install Long, Single 1 EA $ Service Tap to Property Line Including Connection Unit Price in Words: 39. Install 4-inch PVC 150 LF $ // �� $ ff7y 2'= Sewer Service Line per Detail. Unit Price in Words: 6 z- + 7/z'4'v 5rj• 40. Street & Driveway 95 LF $ Repair - Ashp./Gravel/Shell Unit Price in Words: TOTAL ADDITIVE ALTERNATE #1:�S- 6. BIDDER agrees that the Work covered by the Base Bid will be substantially completed within rir calendar days and the Work covered by Additive Alternate #1 will be substantially completed within _Z additional calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. 7. The following documents are attached to and made a Condition of this Bid: A Required Bid Security in the form of a Bid Bond issued by an acceptable surety, certified check, or cashier's check.. B. A tabulation of Subcontractors and organizations required to be identified in this Bid. 8. Communications concerning this Bid shall be delivered to the address of bidder indicated below. 9. The terms in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. TESTENGEER, INC. BF 6 of r ENGINEERING AND TECHNICAL SERVICES Calhoun County 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas • BID FORM /I Bidding Firm: EQG'EQ �illSTZ�1/GTio�t/ O• _ Address: ��"rQ -7A� %7�7 City, State, Zip: - - -- PROJECT IDENTIFICATION: 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas THIS BID IS SUBMITTED TO: Calhoun County Commissioner's Court 211 South Ann Street Port Lavaca, Texas 77979 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an • Agreement with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: A. Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. is . y Wig-, TESTENGEER INC BF 1 of 11 ENGINEERING AND TECHNICAL SERVICES B. BIDDER has examined the site and locality where the Work is to be performed, • the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. BIDDER hereby agrees to maintain the unit prices shown on the Bid Form should a reduction in the scope of the work be necessary. It is the intent of the OWNER to award a contract for all work items and quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project. 5. BIDDER will complete the work for the following unit prices: ITEM ITEM EST. UNITS UNIT EXTENSION • NO. DESCRIPTION OUANT PRICE oo 1. Mobilization 1 LS $ cy P 3y—$s . ac; o0 Unit Price in Words: `,4a44TWwJ^ .10-'t 2. Barricades 1 LS ,/ oo $ Unit Price in Words: zr'egd,Ls 3. 4-inch PVC Force Main 7,878 LF $ p .30 DO Unit Price in Words: Fyn- 0 6.4/I,S eE/4it+Ty F/�E L�6c�T//S 4. 8-inch PVC Sewer Line 10 LF $ �� 60 $ ��lO Co (0'-5' depth) Unit Price in Words: ElE-vc� '41,11m2S 0J/x77/ LGZ/73 5. 8-inch PVC Sewer Line 153 LF 40 $�$ (5'-7' depth) Unit Price in Words: !73 6. 8-inch PVC Sewer Line 1,199 LF $ (7'-9' depth) • Unit Price in Words: `/FEZ/ '1;044:P&S 7ESTENGEER. INC BF of 11 ENGINEERING AND TECHNICAL SERVICES 631 7. 8-inch PVC Sewer Line 1,423 LF $J� $ / 30 (9'-11' depth) iy Unit Price in Words: r/�%%EEit� a / L/Ep'i173 D lDO �?/7c 8. 8-inch PVC Sewer Line 677 LF $ �i � $— /�, (11'-13' depth) Unit Price in Words: 9. 8-inch PVC Pressure Rated 492 LF th 10. 11. 12. 13. 14. 15. 16. PVC Sewer L ne (5 -7 dep ) l_ Unit Price in Words: 8-inch PVC Pressure Rated 90 LF $�$ PVC Sewer Line (7'-9 depthh Unit Price in Words: Trench Safety (5'-7' depth) Unit Price in Words: Trench Safety (7'-9' depth) Unit Price in Words: Trench Safety (9'-11' depth) Unit Price in Words: Trench Safety (11'-13' depth) Unit Price in Words: 4-foot Diameter Fibergl Manhole (0'-5' depth) Unit Price in Words: 645 LF _ nu 1,289 LF $ &1e &/i9; iced &77 ZS- .. 7S C�r/E azz �, /�cLGc/n1 �1 ✓E /1`S p 677 LF $ — $_/s o� QGGA/1� ass 1 EA $ �= 4-foot Diameter Fiberglass Manhole (7%9' depth) Unit Price in Words: 'WROIN TESTENGEER INC BF 3 of 11 ENGINEERING AND TECHNICAL SERVICES • C • 632 • 0 17. 4-foot Diameter Fiberglass Manhole (9'-11' depth) Unit Price in Words: 19 4-foot Diameter Fiberglass Manhole (11'-13' depth) G Oa AO EA Unit Price in Words: 19. 4-foot Diameter Fiberglass Manhole (13'-15' depth) Unit Price in Words: so 20. Cleanout an End of Line�2 EA $ s D Unit Price in Words: '/T/� lkm^� "` �['4�s /, $� 21. Install Short, Single 11 EA Service Tap to Property Line Including Connection Unit Price in Words: 6E 00 $�� 1S 22. Install Long, Single 7 EA Service Tap to Property Line Including Connection / 11,� 7��!�GG�iP�__ Unit Price in Words: Nl0 � 23. Install 4-inch PVC 1,100 LF $ Sewer Service Line per Detail. V � & ' 'F Unit Price in Words: 1 i LS $Ak_s� 24. Lift Station (including wet well, pumps, piping, valves, controls, electrical service fill, gravel, fence, site grading, etc. as shown on plans.) Unit Price in Words: 25. Street & Driveway 251 Fie air -As h /GraveVShell Unit Price in Words: LF $ V TESTENGFER INC 13F 4 of11 ENGINEERING AND TECHNICAL SERVICES mm 633 26. Driveway Repair - Concrete Unit Price in Words: 27. Over Excavation for Unstable Trench Bottom Unit Price in Words: 28. Dewatering Unit Price in Words: 29. Testing Allowance Unit Price in Words: TOTAL BASE BID: ADDITIVE ALTERNATE #1 30. 8-inch PVC Sewer Line (5'-7' depth) Unit Price in Words: 31. 8-inch PVC Sewer Line (7'-9' depth) Unit Price in Words: 32. Trench Safety (5'-7' depth) 033. 34. 35. 13 LF 10 CY $� $� 20 LF $ C:Ver^ $ — 369 LF $ Z3/ 3'25 LF z/nl2'257,/ ae&os LLi— Lrrir5 OP �- 369 LF Unit Price in Words: Trench Safety 325 LF $ (7'-9' depth) Unit Price in Words: /� �E E� CLy-.(.z;, 3T OO OJ foot Diameter Fiberglass 1 EA $fi g �Jy M— Manhole (5'-7' depth) �'7_ '-- Unit Price in Words: 4-foot Diameter Fibergla Manhole (T-9' depth) Unit Price in Words: TESTENGEER. INC. BF F of 11 ENGINEERING AND TECHNICAL SERVICES • •.. i 634 0 36. Cleanout on End of Line 2 EA $ $ Unit Price in Words: ~y/i5t/NOe6D�l�L�� 37. Install Short, Single 3 EA mt� $� _ J�f m—o Service Tap to Property Line Including Connection Unit Price in Words: 38. Install Long, Single 1 EA � oa aQ Service Tap to Property Line Including Connection Unit Price in Words: lkle / �oL�iPGJs� / 'Q 39. Install 4-inch PVC 150 LF $ Sewer Service Line per Detail. 2e-�'t;U �- Unit Price in Words: //OLG. 4-5 40. Street & Driveway 95 LF Repair - AshpJGravel/Shell Unit Price in Words: L /Gyfli I/6Gl tS .(!0 IeI7 TOTAL ADDITIVE ALTERNATE #1: a 7 go 6. BIDDER ees that the Work covered by the Base Bid will be substantially completed within /aO calendar days and the Work covered by Additive Alternate #1 will be substantially completed within -?0 additional calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. The following documents are attached to and made a Condition of this Bid: A. Required Bid Security in the form of a Bid Bond issued by an acceptable surety, certified check, or cashier's check.. B. A tabulation of Subcontractors and organizations required to be identified in this Bid. 8. Communications concerning this Bid shall be delivered to the address of bidder indicated below. • 9. The terms in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. TESTENGEER INC BF 6 of ll ENGINEERING AND TECHNICAL SERVICES 635 Calhoun County 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas • BID FORM Bidding Firm: LESTER CONTRACTING, INC. Address: P.O. Box K Physical Address: Hwy 35 South City, State, Zip: Port Lavaca, Tx 77979 PROJECT IDENTIFICATION: 1995 TCDP Sewer Improvements Project Community of Alamo Beach, Texas THIS BID IS SUBMITTED TO: Calhoun County Commissioner's Court 211 South Ann Street Port Lavaca, Texas 77979 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER, in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Instruction to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten business days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: A Bidder has examined copies of all the Contract Documents and of the following addenda, receipt of which is hereby acknowledged, and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. Date 8/30/96 9/6/96 TESTENGEER, INC. BF I of 1 ENGINEERING AND TECHNICAL SERVICES 0 • 636 B. BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the • ' Work and has made such independent investigations as BIDDER deems necessary. • • C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. 4. BIDDER hereby agrees to maintain the unit prices shown on the Bid Form should a reduction in the scope of the work be necessary. It is the intent of the OWNER to award a contract for all work items and' quantities listed in the Bid Form. In the event that the low bid submitted by a qualified bidder exceeds the funds budgeted for this Project, the OWNER reserves the right to reduce the scope of the work so that the Project can be completed within the budgeted amount. This may be done by eliminating any or all parts of the Project. 5. BIDDER will complete the work for the following unit prices: ITEM ITEM EST. UNITS UNIT EXTENSION NO DESCRIPTION QUANT PRICE L . Mobilization 1 LS $ 7500.00 � 7500.00 Unit Price in Words: Seven Thousand, Five Hundred Dollars 2. Barricades 1 LS $ 500.00 $ 500.00 Unit Price in Words: Five Hundred Dollars 3. 4-inch PVC Force Main 7,878 LF $ 7.25 $ 57,115.5C Unit Price in Words: Seven Dollars and 25/100 4. 8-inch PVC Sewer Line 10 LF $ 12.00 $ 120.00 (0'-5' depth) Unit Price in Words: Twelve Dollars 5. 8-inch PVC Sewer Line 153 LF $ 13.00 $ 1,989.00 (5'-7' depth) Unit Price in Words: Thirteen Dollars 6. 8-inch PVC Sewer Line 1,199 LF $ 14.94 IS 17,915.00 (7'-9' depth) Unit Price in Words: Fourteen Dollars and 94/100 TESTENGEER. INC. BF 2 of 11 ENGINEERING AND TECHNICAL SERVICES 637 N 7. 8-inch PVC Sewer Line 1,423 LF $ 18.11 g 25, 771.00 (9'-11' depth) Unit Price in Words: Eighteen Dollars and 11/100 S. 8-inch PVC Sewer Line 677 LF $ 24.45 g 16, 550.00 (11'-13' depth) Unit Price in Words: 'Twenty Four Dollars and 45/100 9. 8-inch PVC Pressure Rated 492 LF $ 14.00 g 6, 888.00 PVC Sewer Line (5'-7' depth) Unit Price in Words: Fourteen Dollars 10. 8-inch PVC Pressure Rated 90 LF $ 15.94 $ 1, 434.60 PVC Sewer Line (7%9 depth) Unit Price in Words: Fifteen Dollars and 94/100 11. Trench Safety 645 LF $ 1.00 g 645.00 (5'-T depth) One Dollar Unit Price in Words: 12. Trench Safety 1,289 LF $ 1.25 1,611.25 (7'-9' depth) Unit Price in Words: One Dollar and 25/100 13. Trench Safety 1,423 LF $ 1.75 2,490.25 (9'-11' depth) Unit Price in Words: One Dollar and 75/100 14. Trench Safety 677 LF $ 2.00 $ 1,354.00 (11'-13' depth) Unit Price in Words: Two Dollars 15. 4-foot Diameter Fiberglass I EA $ 2,000.00 g 2,000.00 Manhole (0'-5' depth) Unit Price in Words: Two Thousand Dollars 16. 4-foot Diameter Fiberglass 2 EA $ 2, 500.00 $ 5, 000.00 Manhole (T-9' depth) Unit Price in Words: Two Thousand, Five Hundred Dollars 7SS7ENGEEA INC.BF a �r 7 t ENGINEERING AND TECHNICAL SERVICES • E ro. j 0 :7 • 17. 4-foot Diameter Fiberglass Manhole (9'-11' depth) Unit Price in Words: _ 18. 4-foot Diameter Fiberglass Manhole (11'-13' depth) Unit Price in Words: _ 19. 4-foot Diameter Fiberglass Manhole (13'-15' depth) Unit Price in Words: 3 EA $ 2,800.00 $ 8,400.00 Two Thousand, Eight Hundred Dollars 3 EA $ 3,000.00 S 9,000.00 Three Thousand-Mllar-s Three Thousand, One Hundred Fifty Dollars. 20. Cleanout on End of Line 2 ' EA $ 300.00 600.00 Unit Price in Words: Three Hundred Dollars. 21, Install Short, Single 11 EA $ 496.00 $ 5,456.00 Service Tap to Property Line Including Connection Unit Price in Words: _ 22. Install Long, Single Service Tap to Property Line Including Connection Four Hundred Ninety Six Dollars. 7 EA $ 633.00 S 4,431.00 Unit Price in Words: Six Hundred Thirty Three Dollars. 23. Install 4-inch PVC 1,100 LF $ 6.84 $ 7,524.0 Sewer Service Line per Detail. Unit Price in Words: Six Dollars and 84/100 24. Lift Station 1 LS $ 38 , 562.00 $ 38, 562.00 (including wet well, pumps, piping, valves, controls, electrical service fill, gravel, fence, site grading, etc. as shown on plans.) Unit Price in Words: Thirty Eight Thousand, Five Hundred=Sikty Two Dollars. 25. Street & Driveway 251 LF $ 12.00 S 3,012.00 Repair - Asph./Gravel/Shell Unit Price in Words: 'Twelve Dollars. TESTENGEER, INC. BF 4 of 11 ENGINEERING AND TECHNICAL SERVICES 639 26. Driveway Repair - Concrete Unit Price in Words: 27. Over Excavation for Unstable Trench Bottom Unit Price in Words: 13 LF $ 40.00 $ 520.00 Forty Dollars. 10 CY $ 30.00 $ 300.00 Thirty Dollars. 28. Dewatering 2 too -2@-- LF $ 32.00 $ 61320.00 Unit Price in Words: Thirty Two Dollars. 29. Testing Allowance 11 IS $1.500.00 $1,500.00 Unit Price in Words: Fifteen Hundred Dollars and No Cents TOTAL BASE BID: $ 239,658.60 ADDITIVE ALTERNATE #1 30. 8-inch PVC Sewer Line 369 LF $ 13.00 $ 4, 797.00 (5'-7'depth) Unit Price in Words: Thirteen Dollars. 31. 8-inch PVC Sewer Line 325 LF $ I4.94 g 4, 855.50 (7'-9' depth) Unit Price in Words: Fourteen Dollars and 94/100 32. Trench Safety 369 LF $ 1.00 $ 369.00 (5'-7' depth) Unit Price in Words: One Dollar. 33. Trench Safety 325 LF $ 1.25 $ 406.25 (T-9' depth) Unit Price in Words: One Dollar and 25/100 34. 4-foot Diameter Fiberglass 1 EA $ 2,250.00 $ 2,250.00 Manhole (5'-7' depth) Two Thouand, Two Hundred Fifty Dollars. Unit Price in Words: 35. 4-foot Diameter Fiberglass I EA $ 2, 500.00 S 2,500.00 Manhole (T-9' depth) Unit Price in Words: Two Thousand, Five Hundred Dollars. TESTENGEER. INC. BF 5 of 11 ENGINEERING AND TECHNICAL SERVICES 0 • ,, f 36. Cleanout on End of Line 2 EA $ 300.00 Unit Price in Words: Three Hundred Dollars. 37. Install Short, Single 3 EA $ 496.00 g 1,488.00 Service Tap to Property Line Including Connection Unit Price in Words: Four Hundred Ninety Six Dollars. 38. Install Long, Single 1 EA $ 633.00 633.00 Service Tap to Property Line Including Connection Unit Price in Words: Six Hundred Thirty Three Dollars. 39. Install 4-inch PVC 150 LF $ 6.84 S 1,026. Sewer Service Line per Detail. Unit Price in Words: Six Dollars and 84/100 40. Street & Driveway 95 LF $ 12.00 S. 1,140.00 Repair - Ashp./Gravel/Shell . Unit Price in Words: Twelve Dollars and 14o/100 TOTAL ADDITIVE ALTERNATE #1: $ 20,064.75 6. BIDDER aggrrees that the Work covered by the Base Bid will be substantially completed within 180 calendar days and the Work covered by Additive Alternate #1 will be substantially completed within 20 additional calendar days after the date the Contract Time commences to run. Bidder accepts the provisions of the agreement as to liquidated damages in the event of failure to complete the Work on time. 7. The following documents are attached to and made a Condition of this Bid: A. Required Bid Security in the form of a Bid Bond issued by an acceptable surety, certified check, or cashier's check.. B. A tabulation of Subcontractors and organizations required to be identified in this Bid. 8. Communications concerning this Bid shall be delivered to the address of bidder indicated below. . 9. The terms in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. 7�S7i=NGEEA /NC BF 6 of 1r ENGINEERING AND TECHNICAL SERVICES 641 SUBMITTED ON 9/9 19 96 If BIDDER is: An Individual By: (SEAL) (Individuars Name) doing business as Business address: Telephone No: By: (SEAL) (Firm Name) (General Partner) Business address: Telephone No: A Corporation LESTER CONTRACTING, INC. By: (Corporation Name) TEXAS (State of Incorporation) By: % k �a S- (Name of Person Authorized to�Sign) Kenneth D. Lester, Sr. Attest: Business address: Telephone No.: P.O. Box K Port Lavaca, TX 77979 (512) 552-3024 SEAL) TESTENGEER INC,BF 7 0£ 11 ENGINEERING AND TECHNICAL SERVICES THE COURT RECESSED UNTIL FRIDAY SEPTEMSER 13 1996. • • 0" L • REGULAR SEPTEMBER TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD SEPTEMBER 13, 1996 BE IT REMEMBERED, that on this the 13th day of September, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - ALAMO BEACH SEWER PROJECT JoAnna Weaver with Testengeer, Inc. recommended the Court accept the low bid of Uticon, Inc. in the amount of $194,879.70 be accepted. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to accept the low bid of Uticon, Inc. (Bids were recorded in minutes of September 9, 1996. See following letter from Testengeer, Inc.). Commissioners Belk, Finster, Smith and Mikula and Judge Hartzog all voted in favor. TESTENGEER INC. ENGINEERING AND TECHNICAL SERVICES 5500 H . 3S SOUTH P.O. BOX 557 PORT LAVACA. TEXAS 77979 1512) 5524621 t512)55246976 FAX September 13, 1996 Mr. Leroy Belk Calhoun County Commissioner - Precinct No. 1 211 S. Ann Street Port Lavaca, Texas 77979 RE: 1995 TCDP Sewer Improvements Project Community of Alamo Beech, Calhoun County, Texas TCDP No. 715109 Dear Mr. Belk: On September 9, 1996 at 11:00 A.M., during a regular meeting of the Calhoun County Commieeionede Court, bide were received for the 1995 TCDP Sewer Improvements Project for the Community of Alamo Beach. Four Bide were received from the following firms: King -Isles, Inc. of Corpus Christi, Mercer Construction Company of Edna, Lester Contracting, Inc. of Port Lavaca, Uticon, Inc. of Rosenberg. The apparent low -bidder wee Uticon, Inc. with a base bid of $180,588.45 and Additive Alternate Nl of $14,691.23 We evaluated all four bide and discovered the following errors: King-Ialea, Inc.: None. Mercer Construction: Bid Item #16 • Numerical unit price amount of $1,240.00 conflicts with the word amount of One Thousand, Forty Dollars and No Cents. The word amount takes precedence resulting in a total decrease of $400.00. Bid Item 427 • Numerical unit price amount of $30.00 conflict, with the Word amount of Three Hundred Dollars and No Cents. The word amount take. precedence resulting in a total increase of$2,700.00. Bid Item M28 - Estimated Quantity amount of 20 LF wan not amended to 260 LF as per change of Estimated Quantity in Addendum #1 issued on 8/30/96. The change in Estimated Quantity at bid price results in a total increase of $4,800.00. Resulting in a total add of $7,100.00. Lester Contracting, Inc.: Bid Item #6 - Correct extension is $17,913,06. Bid Item #7 - Correct extension is $25,770.53. Bid Item #8 - Correct extension is $16,552.65. Resulting in a total add of $0.24. Uticon, Inc.: Bid Item #2 - Numerical lump sum price of $1,466.00 conflicts with the word amount of One Thousand, Fifty -Six Dollars. The word amount takes precedence, resulting in a total decrease of $400.00. After applying all corrections, Uticon, Inc. remained the lowest bid submitted. A complete corrected bid tabulation is attached. In reviewing the qualifications of Uticon, Inc., the following actions were performed: 1. The Contract Administrator, GCRPC, contacted TDHCA and verified that Uticon, Inc, is an approved Contractor. 2. Mr. Ken Gill with the Engineering Department of Victoria was contacted. He stated that Uticon, Inc, has successfully performed four utility projects for the City of Victoria and described them as "real good" with a performance level "equal to Mercer Construction". 3. Mr. Drake, City Manager of Brazoria, was contacted. He stated that Uticon, Inc. has recently completed over $300,000.00 worth of sewer work for the City in conjunction with a grant project. He described Uticon as "real good" and a "good neighbor' explaining that they worked very neatly and performed clean-ups promptly and completely. 4. The City Utility Superintendent for the City of Weimar was contacted. He stated that Uticon, Inc. had recently installed over $200,000.00 worth of water and sewer lines including a grinder pump lift station. He described them as "easy to work with" and of the "same caliber as Mercer Construction." He said they have had no problems with the installation of the lift station. 5. Uticon verbally verified that they had received Addendum No.1 and Addendum No. 2, but failed to indicate so on the bid form. After reviewing the qualification statements submitted with their bid, I find no reason to disqualify the apparent low bidder, Uticon, Inc. I therefore recommend that Calhoun County award a construction contract in the amount of $194,879.70, reflecting the Base Bid and Additive Alternate #1, to Uticon, Inc, for the above referenced project. C'rely, Anna P. Weaver, P.E. mil/Surveying Department Manager .Attachment MEMORIAL MEDICAL CENTER - COMPLETION OF PHASE II A Motion was made by Commissioner Finster and seconded by Commissioner Smith to allow Memorial Medical Center Board of Trustees to proceed and complete Phase II remodeling and renovation project and authorize them to advertise. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. • 0 6�� OLIVIA BOAT RAMP PROJECT - REPORT Update was heard and they will revert to original break- water and they should have a go ahead by October lst. No action was taken. DEVELOPMENT OF CALHOUN COUNTY'S LOCAL PARK RECREATION AND OPEN SPACE MASTER PLAN A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to authorize the Regional Council of Government to proceed with the development of Calhoun County's Local Park, Recreation and Open Space Master Plan. Commissioners Mikula, Smith, Belk and Finster and Judge Hartzog all voted in favor. Local Parks, Recreation, and Open Space Master Plan County's parks, recreation, and open space play an important part in the quality of life enjoyed by those who live in Calhoun County. Preparation of a five-year, county -wide master plan would make optimal use of the county's funding sources, especially if it included standards and priorities set by local residents based on the county's needs and resources. Future funding for many Texas Parks and Wildlife Department grants will require a local park, recreation and open space master plan to score maximum points for approval. To meet requirements set by the Texas Parks and Wildlife Department the master plan must be county -wide, cover at least a five-year period and include the following: • An introduction that includes background information regarding the county's population and how it is expected to change. • A statement regarding the county's goals and objectives. • A description how the plan was developed how public comment was solicited and incorporated into the plan. • Standards set for each of the different types of parks, recreation and open space areas to be made available in the county • An inventory of the county's existing parks, recreation and open space areas and facilities. • An assessment of what is lacking at each of the county's existng parks, recreation and open space facilities and what additional facilities or amenities are needed. • Recommendations on how those needs can be made including priorities set as to which needs will be met, where and when based on the county's stated goals and objectives. • Illustrations, maps, and charts as needed. It is understood that the master plan is a "map," drawn to show how to get from where we are to where we want to be, As such it can and should be reviewed and revised periodically as the county's needs change or are met. 645 John Burleson, Calhoun County Democratic Chairman appeared before the Court stating they were going to set up Early Voting poiling places for the November election and will ask the court to approve this on September 27th. No Action was taken at this time. T. B. Hargrove, Jr., Capital Projects Coordinator for the City of Port Lavaca discussed the installation of first time sewer service in Chocolate Bayou Trailer Park and Peikert Addition. No action was taken by the Court. FORMOSA - OVERVIEW OF PREVIOUS 18 MONTH PERIOD Mr. Sheppard presented an update and overview from Formosa Plastics of the previous 18 month period. No action was taken by the Court. TEXAS DEPARTMENT OF TRANSPORTATION - COUNTY ROAD INVENTORY Mr. Bob Knickerbocker of Texas Dept. of Transportation discussed the inventory of county roads. They will use Universal Emsco. No action was taken by the Court. COMMISSIONER MIKULA HAD TO LEAVE FOR THE DAY. APPROVAL OF DRAFT OF OFFICIAL STATEMENT OF THE $3.35 MILLION CALHOUN COUNTY TAX ANTICIPATION NOTES A Motion was made by Commissioner Smith and seconded by Judge Hartzog that the Court approve the Official Statement Draft of $3.35 Million Calhoun County Tax Anticipation Notes and estimated costs, and to approve Southwest Securities as the underwriter. Commissioners Smith, Belk, Finster and Judge Hartzog all voted in favor. JUSTICE OF THE PEACE - PRECINCTS 2 3 AND 5 REPORTS Justice of the Peace Precinct 2, 3 and 5 presented their reports for August and after reading and verifying same, a motion was made by Commissioner Fenster and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Smith and Judge Hartzog all voted in favor. 0 4 109 A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved for payment. Commissioners Finster, Belk, Smith and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners'/A /y�Cour�t, Q From: off �� 4a ( ax.L) `T r 1 +_ ✓ �� (Department making thi )request) Date: q I -I. 9l I request an amendment to the ICt96 budget for the year following line items in my depattment: Amendment GL Account # Account Name Amount Reason ------------- ---Account ------------- ------------------- '4� 1. ■ ■ IL V V l_. . -� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Sjgnature of official/department head: Date of Commissioners' Court approval: Date. posted to General Ledger account(s): 647 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: (Depa tment making this request) Date: 9^1')--5 L I request an amendment to the budget for the year following line items in my department: GL-Account q3o 5 ---Account Name EY1,ln.A — - Net change in total budget for this department is: Other remarks/justification: Amendment Amount- - -Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date.%oE Commissioners' Court approval: Date. .posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST 'To: Calhoun County Commissioners' Court From: (Department making this request) Date: q-I )--I I request an amendment to the i�(� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason hlo� l0 .0 1 SL,l n 2 .33 I APPROV7--'--.- SEEP131996 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date -posted to Gane.ral Ledger account(s): 649 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: -} (Departtent making this request) Date: I request an amendment to the 1 CM� budget for the year following line items in my department: GL Account # ------------- G )_.�A �5�io Account Name Net change in total budget for this department is: Other remarks/justification: S Amendment ---Amount---- -------Reason- R. iiLIM"A I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date. .posted to General Ledges account (s): 650 I`BUDGET IMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the 199budget for the year following line items in my department: Amendment GL Account---Accouttt .'ame ---Amount-- Reason loe�j 94e C 2rc e(Z,rs =LA1 µ A Te i tPy K.4 t Net change in total budget for this department is: Other remarks/justification: .t" /,S tR. 61) i- -1 o 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head. - Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): IJBUDGET J2jENDRENT RPQUE8'1� To: Calhoun County Commissioners' Court From: k�A 2Cy Cs (Department making this request) " Date: I request an amendment to the ` ..)�f6 budget for the �year following line items in my department: Amendment GL Account Account Name -_ Amount _Reason 7. pi-l-SAS-6999 m�sc, +��.w GeJee,¢c OFA,ce <,'7 ib Net change in total budget for this department is: Other remarks/justification: I:v " $ —UI - -------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: -- Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 652 flBUDGET AMENDMENT REQUEB`11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: _ .C,/IJ�_ .. I request an amendment to the q9 Z budget for the year following line items in my department: GL Account UI-q- 40 i-AS'411-GSzz O rI s z-o Amendment Account :Fame Amount �wm) �; vrNG - Qev. Fee ' -t io g. u--> Aii� RePA t ij 3CA. oo AEI. iu61 �r "1:391.oa'� `:„3L(, Pei (cam _S3o`?.0o — PeR-L k[to� t��t 7KiA,ac T2fNe`-L) 7"e�e Net change in total budget for this department is: Other remarks/justification: ,uJ -Reason I understand that my budget cannot be aa,ended as requested until Commissioners' Court approval is obtained. Signature of official/department head. - Date of Commissioners' Cou-'t approval: Date posted to General Ledger account(s): 0 653 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From : -P, (Department making this request) Date: q„ +I G (I I request an amendment to the _[.Cl fla budget for the year following line items in my department: GL Account-#- 4�ra� Amendment - Account Name - -Amount AA andsw 333 Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .po ted to General Ledger account(s): 654 0 BUDGET AMENDMENT REQUEST To: Cal(hJounn Cou ty Commissioners` Court From: �{fi TZt ' ,1(DDepartment making this request) Date: t .. I request an amendment to the jq�/, budget for the —tyyeaar`j�— following line items in my department: GL-ACCount #- n ,-k ..� 0— g7o5 Amendment ---Account Name --Amount ilP�lM�n cu�4lli �� Wf Net change in total budget for this department is: Other remarks/justification: � $ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners` Court approval: nata. Po-str_d to General Ledger account(s): 6J`"S BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: r,, -I )_ 9 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------ ----- ------------- Q 'C1Q 4 t/J �.,JWd2a1Vy C� � I 1, APPPnv SEp 1 3 M6 Net change in total budget for this department is: $"- ------------- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date -posted to General Ledger account(s): L` • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Y L LPC,+ (Department making this request) Date: G-1),,91a I request an amendment to the 11161te budget for the year following line items in my department: GL Account 0�- %tz0 ,74�—q3 Amendment ---Account Name Amount -------- ---- L��ti� Net change in total budget for this department is: Other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): BUDGET AMENDMENT REQUEST11 To: Calhoun county Commissioners' Court From: //(Department making this request) Date: I request an amendment to the C( 1C1( budget for the year following line items in my depattment: Amendment GL Account # -- Account Name Amount- - J Net change in total budget for this department is: Other remarks/justification: -Reason - I understand that my budget cannot be amended as.requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account (s): r� u KM ACCOUNTS ALLOWED - COUNTY 0 0 C Claims totaling $261,855.69 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Smith and Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to pay the invoice to South Texas Corrugated Pipe{ Inc. in the amount of $1,674.00. Commissioners Finster, Smith and Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $3,660.37 for Hospital Indigent Health- care Fund were presented by the County Treasurer and after reading and verifying same a Motion was made by Judge Hartzog and seconded by Commissioner Belk that said claims be approved for payment. Judge Hartzog, Commissioners Belk, Smith and Finster all voted in favor. THE COURT ADJOURNED. SPECIAL SEPTEMBER TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD SEPTEMBER 17, 1996 BE IT REMEMBERED, that on this the 17th day of September A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (NOT PRESENT) Howard G Hartzog County Judge Leroy Belk (NOT PRESENT) Janice M. Mikula Commissioner,Pct.l Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Commissioner Finster gave the Invocation and led the Pledge of Allegiance. Judge Pro Tem Helen J. Smith presided in the absence of Judge Hartzog. MAX ANTICIPATION NOTES -...FINANCIAL PLAN A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve the Issuance of Tax Anticipation Notes as Financial plan for shown on Fax & 9 as follows. Commissioners Belk, pages Finster, Smith all voted in favor. 659 I O Doaatbn OPtioa - Baseline- A 3% tar lna,,W in 1999 and 2003; 3% bi•aanaal growth 1a aq mm; $0.0344 tax rate 1996 1997 PMCAL YEAR ENDED 12f31, eut is 2001. GENERAL FM&ROAD &BRIDGE 1998 1999 2000 2001 2002 2003 Ykgm ing Fbud Bilaam S 3,763,930 S 1,386,080 S 796,968 S - Revatues 1,121,06i $ ] .954.830 S 2,808,458 S 2,159,355 S I,SMAU P'opert7 Taxes(!) S 6,137,941 $ 100 6 274,000 SRopccyTw&(2) 6,274,00$ 6,46220 S 6,462,=0 $ 9,480,010 S 9,40,010 S Taw (2) 85,000 W 2,20, 1,20,000 100,50 IOOS0 100,300 200,500 9,764,410100,50 100,50Sales .. Revenne(3) 1,696,934 781,050 1,20,000 1,20,000 t,2000Other 11200 1,200,000Fomon (4) ,2 4,234,367 929,616 853,474 87,079 905,451 932,615 Ttaaefen q ,234,367 4,234,367 Tom Roveams S 8 850,Y75 S 8,355 S50 S l2,613,349 S 12 82S,T03 S i2 B50 S 21,659,588 S `S 11685961 $ It 997,524 Salaries(3) S (5) 5,649,160 $ S,SS3,190 $ 5,553,190 $ 5,719,786 S 3,719,786 $ 5,891,379 -kr'� (3) 1,677,942 3,185,292 582,729 3,148,359 1,387,707 3,148,SS9 1,429,338 i,429,338 5,472,21$ 5,891 1,4 � 6,069,121 1,516,365 697,602 230,384 750.000 3,242,810 3.242,910 3 50 00000 3 4, 3,440,297 Tnutaa( atd Other 29149 30 000 7�'� 750,000 . 750,000 750,000 750,000 Total P.rpwrcy S 11 8 145 S 9 544,662 S 30 839 256 S 11 142,934 S ] 1,1415'34 S 11,453 592 Dillaenco S (2,3T7,870) S (1,189,112) $ 1,774,093 $ S 11,453 692 S 11774 802 Tram&r to Debt Ser Fund (7) 1,60,770 S 1,708,628 $ 205,897 S 232,269 S 222,722 $ 850,000 S 850,000 $ 835,000 S 8551000 S SSS,000 Psding Fund B4sax S 086,080 $ 196.968 S I1121 A61 $ 1,954,830 S 2,W3,458 $ 2,159,335 Ocnaal Fund Tu Rate (8) $ 0.3773 $ 0.3830 S S 2,536,624 S 1,759,346 5 1" 0.3829 S 0.3944 S 0-IM S 0.3600_ S 0.3669 $ DEBT SERVICE Re eauee Taw (8) $ 7amfer hnm Gen Auk 592,012 S 548,859 $ 629,013 31,46 S 55,6 64310S 578,9 TomRcv 592OI2 S 5, 8000 $ &is 000 49T Debt Sawed ,81 436 $ 1510065$S 1 OBS S 1,433 900 S 498,373 iu'axid+g S DS-TAN& 647,485 $ 623,928 S 629,013 $ 631,436 $ 655,065 S 645.085 S Tail Debt Savior S 647 850 000 g50 000 955 000 &SS 578,900 i 498,373 485 S 623,928 S 1,479,013 S 1,481,436 S 1410 065 S 1 85S 000 OSS S 1 433 900 S 49$,3•T3 Debt Service Tax Rate $ 0.0392 S 0,0335 $ 0.0384 S 0,0085 S 0.0{00 S 0.0f145 S 0.0224 0.01 i % TOW Taxes $ 04165 S Tambia Aerem"d VWm 0.4165 S 0,4213 S 0.4330 S 0,4344 $ 0.3845 S 0.3893 f 0.4046 1,56ts,99S,7>aS 1,664,536,344. 1A64,03S,S44 M54,93S,g44 1.854.7,i16,340 2,tGp gl5,S4y .. 2,6p0,gg8.344 2,661,W7,8N PreparvaTf y FIRST SO(fiHWEST COMPANY 8/i8l96 f Ab*w i VW7° ►3 i �.00smo oon Baas o00 ono nos mo 000 b�''1 �' Fomtaaa Gm Yak7r n a 4,234= 4=4,367 4.234,W7 Fart` m DWWEabod Vaku (7) HC 1 4�Ah>o 954,750 AOo w7,012,-W y M . (1) ACwi taz MW tot 1996 and 1997. 3% sncrwr 7 nd 0(q sod a 50.0344 doomraia 2001, is 1949 a (n !7 VNi Amuw iomt 1n aumbar. O (1) Assamea a 3% aamnl iwme»e is tamtea and a 3 % bi.*,,.W haft is C (4) &md oo Apwmw wvb itotmn.a. ` G (6) Aromea the numb.` a 3% encase over the 1997 wmbct p►u fiAto,tiE dm va1 be fimdadm 1997 by tlm TAHa. Than 6i�ao1laeteuet. wW be lumated • W 3750,Op(I.a� tomain u that level. Ch T2=%&t to be used ho pay TAN debt ¢`vice. (8) Asmmra a 99% coUwdm auio. iO (9) Pet Abntemeat A,gromw t then a S% mush d,e jot dV,,, tiao. e r� U SPECIAL SEPTEMBER TERM THE STATE OF TEXAS $ $ COUNTY OF CALHOUN $ HELD 27, 1996 BE IT REMEMBERED, that on this the 27th day of September, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge (ABSENT) Leroy Belk Commissioner,Pct.l (ABSENT) Janice M. Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. ISSUANCE OF TAX ANTICIPATION NOTES - FINANCIAL PLAN A Motion was made by Commissioner Smith and seconded by Commissioner Finster to approve the financial plan for the Issuance of Tax Anticipation Notes (this plan was previously approved by Commissioners Belk, Smith and Finster on September 17,1996 when Judge Hartzog was absent and is recorded in the minutes of that date). Commissioners Smith, Finster and Judge Hartzog all voted in favor. RIGHT OF WAY FOR MATSON BRIDGE EXPANSION A Motion was made by Commissioner Finster and seconded by Commissioner Smith to purchase the right of way for the Matson Bridge expansion for a price not to exceed $2,000.00. Commissioners Finster, Smith, and Judge Hartzog all voted in favor. 662 • C] • RESOLUTION - EARLY VOTING LOCATIONS A Motion was made by Commissioner Smith and seconded by Comm;ssioner Finster to pass the following Resolution Authorizing and Establishing Temporary Branch Polling Places. Commissioners Smith, Finster, and Judge Hartzog all voted in favor. R E S O L U T I O N STATE OF TEXAS } COUNTY OF CALHOUN } A RESOLUTION AUTHORIZING AND ESTABLISHING TEMPORARY BRANCH POLLING PLACES IN ACCORDANCE WITH CHAPTER 85, SUBCHAPTER C OF THE TEXAS ELECTION CODE WITHIN CALHOUN COUNTY, TEXAS WHEREAS, Calhoun County, Texas, desires to establish temporary branch polling places for early voting in person for the General Election to be held on November 5, 1996, in accordance with Chapter 85, Subchapter C of the Texas Election Code. WHEREAS, the provisions of Chapter 85, Subchapter C of the Texas Election Code were enacted to maximize the Is opportunity for all of the people to vote. THEREFORE, be it resolved by the Commissioner's Court of Calhoun County, Texas; SECTION 1. Temporary branch polling places shall be established in Calhoun County, Texas as follows: October 17, 1996 Calhoun County Fair, Calhoun County Fairgrounds, 5:00 P. M. to 9:00 P.M. October 19, 1996, Stanley's Food Store, corner of Main and Virginia Streets, Port Lavaca, 9:00 A.M. to 12:00 noon; October 21, 1996, Office of Co. Commissioner, Pct. 3, Hwy. 172 (Olivia Area), 6:00 P.M. to 8:00 P.M. October 22, 1996, Mt. Sinai Baptist Church, 419 West Center St., Port Lavaca, 6:00 P.M. to 8:00 P.M. October 24, 1996, Point Comfort City Auditorium, Point Comfort, 6:00 P.M. to 8:00 P.M. October 26, 1996, Wal-Mart, 713 S. Hwy. 35, Port Lavaca, 8:00 A.M. to 6:00 P.M. October 27, 1996, American GI Forum Bldg., Hwy. 87, Port Lavaca, 4:00 P.M. to 6:30 P.M. October 28, 1996, Coastal Healthcare Center, 524 Village Rd., Port Lavaca, 9:00 A.M. to 11:00 A.M. 663 October 29, 1996, Calhoun High School, Sandcrab Blvd. Port Lavaca, 11:00 A.M. to 2:00 P.M. October 29, 1996, Seadrift City Hall, Seadrift, 5:00 P.M. to 7:00 P.M. October 30, 1996, Alvin's Food Store, Port O'Connor, 6:00 P.M. to 8:00 P.M. October 31, 1996, Senior Citizens' Center, Main St., Port Lavaca, 10:00 A.M. to 1:00 P.M. PASSED, APPROVED AND ADOPTED this a% y of September, 1996. Howar G. Hartzog, County Judge Calhoun County, Texas Co ommission r Pct. 1 Co. CoWnissioner, Pct. 3 Marlene Paul, County Clerk Calhoun County, Texas PalOt Co. Commissioner, Pct. 2 Co. Commissioner, Pct. 4 • • EASEMENT TO CITY OF PORT LAVACA FOR SEWER SERVICE A Motion was made by Commissioner Finster and seconded by Commissioner Smith to grant the following Easement to the 40 City of Port Lavaca for sewer service to Peikert Chocolate Bayou Trailer bd., Park to Kwik-Way Trailer Park. Commissioners Finster, Smith and Judge Hartzog all voted in favor. 0 i EASEMENT THE STATE OF TEXAS § KNOW ALL MEN BY COUNTY OF CALHOUN § § THESE PRESENTS: That the County of Calhoun, State of Texas, in consideration of the agreement to install a sewer line by the City of Port Lavaca, a duly and legally chartered municipal corporation, of the County of Calhoun, State of Texas, have Granted, Sold and Conveyed, and by these presents does Grant, Sell, and Convey, unto said City of Port Lavaca, P. O. Box. 105, Port Lavaca, Texas, an easement to construct, alter, maintain, and repair sewer lines into and through all that certain parcel of land out of the Hillside Terrace Subdivision, situated in Calhoun County, Texas, and being more fully described as follows: Being a fifteen foot easement described in the attached exhibit "A". It is further intended by these presents that the Easement herein granted to the City of Port Lavaca for the purposes described herein shall run with the land and forever be a right in and to the land belonging to said perpetuity. City of Port Lavaca, its successors and assigns in TO HAVE AND TO HOLD the above described Easement in and to said premises with the right in ingress and egress thereto, together with all and singular the usual rights thereto in anywise belonging, unto the said City of Port Lavaca and its successors and assigns forever. And the County of Calhoun does hereby bind itself, it's successors and assigns to Warrant and Forever Defend, all and singular, the said premises unto the said City of Port Lavaca, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. Accompanying this right is the further right in grantee, its successors and assigns, to enter and depart over and upon that fifteen foot wide portion of Grantor's land described in Attachment "A" for sewer line construction, alteration, maintenance, operation, replacement and repair. DATED this ?( day of A.D. 1996. Coui um County THE STATE OF TEXAS § • COUNTY OF CALHOUN § § This instrument was acknowledged before me on QD 1996, by Howard Hartzog—�— day °f on behalf of said county. Jr.,)rCounty Judge of Calhoun County, Notary Public in and for The State of Texas • M PROPOSED UTILITY EASEMENT • STATE OF TEXAS COUNTY OF CALHOUN § DESCRIPTION being a portion of the unsubdivided Blocks 10 and 11 of Hillside Terrace Subdivision according to the map and plat of said Hillside Terrace Subdivision as recorded in Volume Z, Page 305 of the Plat Records of Calhoun County, Texas, said unsubdivided Blocks 10 and 1 I conveyed to the County of Calhoun, Texas by W.B. Fields on June 24, 1992 as recorded in Volume 82, Page 135 of the Official Records of Calhoun County, Texas, said portion of land being more particularly described by metes and bounds as follows: BEGINNING at a point on the West line of the above referenced tract, said point being N 230 1 l' 00" W, a distance if 291.12 feet from the center of Little Chocolate Bayou, said point also being S 230 1 P 00" E, a distance of 254.21 feet from the Southwestern most corner of a 11.30 acre tract of land conveyed to the County of Calhoun by Silver Tower Investments on April 21, 1992, as recorded in Volume 77, Page 347 of the Official Records of Calhoun County, Texas; • TIIENCE, N 230 11' 00" W, along the West line of the unsubdivided Blocks 10 and 11 of Hillside Terrace Subdivision, a distance of 15.42 feet to a point; THENCE, N 530 23' 07" E, a distance of 370.72 feet to a point; TIIENCE, S 60° 05' 28" E, a distance of 121.56 feet to a point; THE, S 290 54' 32" W, a distance of 15.00 feet to a point; THENCE, N 600 05' 28" W, a distance of 111.72 feet to a point; THENCE, S 53° 23' 07" W, a distance of 364.47 feet to the POINT OF BEGINNING, AND CONTAINING 0.1667 acres of land more or less; • go . Sl kZ Nw COUNTY OF CALHOUN, TEXAS FROM SILVER TOWN INVESTMENTS o ��p 11 .30 ACRES VOL. 77, PG. 347 sk o� S 44436'00" W 977.60' fW- U � L I$TY0NEASEMENT COUNTY OF CALHOUN. TEXAS r2�.. E FROM P_ W. B. FIELDS Eq�1 w ,�VOL. $2+ PG. 135 S 29°54,3Z„ W 15.00O G & W ENGINEERS,INC. CITY OF PORT LAVACA, TEXAS 205 W. LIVEOAK PORT LAVACA, TEXA PROPOSED UTILITY EASEMENT d—. b HOH r�can'd b � OM deb." 6/21/% ...I , P=2@0' _pb row 9101.135 • OLIVIA BOAT RAMP - CHANGE ORDER A Motion was made by Judge Hartzog and seconded by Commissioner Finster that Commissioner Helen Smith be authorized to sign the change order that needs to be submitted by October 4, 1996. Judge Hartzog, Commissioners Finster and Smith all voted in favor. CRESTVIEW ADDITION- TCDP GRANT FOR WASTEWATER IMPROVEMENTS Rhonda with Golden Crescent Regional Planning Commission reported that Calhoun County will get the $250,000.00 Grant with Calhoun County to provide $50,000.00 matching funds for wastewater improvements for Crestview Subd. A Motion was made by Commissioner Smith and seconded by Commissioner Finster to authorize the County Judge to sign the Contract with Golden Crescent Planning Commission as follows. Commissioners Smith, Finster and Judge Hartzog all voted in favor. CONTRACT BETWEEN THE COUNTY OF CALHOUN AND THE GOLDEN CRESCENT REGIONAL PLANNING COMMISSION PART I -..AGREEMENT THIS AGREEMENT, ENTERED INTO this 27th day of September 1996, by and between the County of Calhoun State of Texas (hereinafter referred to as the "County'), acting herein by County Judge Howard Q. Hartzog hereunto duly authorized, and the Golden Crescent Regional Planning Commission (hereinafter referred to as "GCRPC"), acting herein by Patrick J. Kennedy , Executive Director hereunto duly authorized. WITNESSETH THAT: WHEREAS, the County desires to implement an community development block grant program, hereinafter sometimes referred to as CDBG, under the Texas Community Development Program (TCDP); and, WHEREAS, the County desires to engage GCRPC to render certain services in connection with its TCDP CDBG grant. NOW, THEREFORE, the parties do mutually agree as follows: 1. Scope of Services. Part II, Scope of Services, is hereby incorporated by reference into this Agreement. 2. Time of Performance. The services of GCRPC shall commence on September 27 1996. All of the services required and performed hereunder shall be completed in a manner consistent with TCDP guidelines. In any event, all of the services required and performed hereunder shall be completed in accordance with TCDP guidelines. 3. Access to Information. It is agreed that all information, data, reports, records and maps as are existing, available and necessary for carrying out the work outlined above shall be furnished to GCRPC by the County and its agencies. No charge will be made to GCRPC for such information and the County and its agencies will cooperate with GCRPC in every way possible to facilitate the performance of the work described in the contract. 1 669 4. Compensation and Method of Payment. The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed Seven Thousand Six Hundred Dollars ($7.600.00). Payment to GCRPC shall be based on satisfactory completion of identified milestones in Part III - Payment Schedule of this contract. 5. Indemnification. GCRPC shall comply with the requirements of all applicable laws, rules, and regulations and shall exonerate, indemnify, and hold harmless the County and its agency members from and against them, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, workmen's compensation and income tax laws. 6. Miscellaneous Provisions. a. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in the County of Calhoun. Texas. b. This Agreement shall be binding upon and ensure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. C. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions thereof and this Agreement shall not be construed as if such invalid, illegal or unenforceable provision had never been contained herein. d. If any action at ' law or inequity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. e. This Agreement may be amended by mutual agreement of the parties hereto and in writing to be attached to and incorporated into this Agreement. 7. Terms and Conditions. This Contract is subject to the provisions entitled Part IV - Terms and Conditions and attached hereto and incorporated by reference herein. 0 2 670 GCRPC is an Equal Opportunity Employer, reference General Policies, Section 2.07 of the Golden Crescent Regional Planning Commission Personnel Policies Manual. IN WITNESS WHEREOF, GCRPC and the County of Calhoun, Texas , have executed this Contract as of this 27th day of September 1996. COUNTY OF,PALHOUN, TWS GOLDEN CRESCENT iJ , / REGIONAL PLANNING COMMISSION County Judge 0 0 3 Patrick J. Kennedy Executive Director im PUBLIC HEALTH SERVICES CONTRACT WITH TEXAS DEPT. OF HEALTH A Motion was made by Commissioner Finster and seconded by Commissioner Smith to authorize the County Judge to sign the following contract. Commissioners Finster, Smith and Judge Hartzog all voted in favor. CONTRACT FOR PUBLIC HEALTH SERVICES TDH DOCUMENT NO. 7460019239 97 Contract Issued by: TEXAS DEPARTMENT OF HEALTH DV (RECEIVING AGENCY) 1100 WEST 49TH STREET AUSTIN, TEXAS 79756-3199 Legal Authority to Contract: Chapters 12 and 121, Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT MAILING ADDRESS: 117 WEST ASH PORT LAVACA TX 77979-M (City, State. Zip) STREET ADDRESS: 117 WEST ASH PORT LAVACA TX 77979-0000 (City, State, Zip) NAME OF AUTHORIZED CONTRACTING ENTITY: CALHOUN COUNTY (if different from PERFORMING AGENCY) PAYEE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas State Comptroller's Office.): NAME: CALHOUN COUNTY TREASURER ADDRESS: COURTHOUSE ANNEX-201 W. AUSTIN PORT LAVACA TX 77979-M (City, State, Zip) State of Texas Vendor Identification No. (14 digits) PAYEE AGENCY Fiscal 17460OM39004 Year Ending Month: December PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the categories that apply to your business. Small Business - A corporation, sole proprietorship, or other legal entity formed for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has less than $1,000,000 in annual gross receipts. _ Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making a profit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American, Hispanic American, Asian Pacific American, Native American, and Women. The HUB must be certified by General Services Commission or another entity. For Profit Organization SUMMARY OF CONTRACT DOCUMENTATION; COVER PAGE I - Receiving and Performing Agency Data GENERAL PROVISIONS COVER PAGE 2 - Details of Attachment(s) ATTACHMENT(S) COVER PAGE 3 - Authorized Signatures EXHIBITS, IF APPLICABLE Cover Page 1 672 DETAILS OF ATTACHMENTS 7TDHN TDH Program/ ID Term • Financial Assistance Direct Total Amount (TDH Share) Begin End Source of AmountAssistanceFunds* ORAS/VAC 09/01/96 08/31/97 State 93.991 40,920.00 69,024.00 109,944.00 Document No.7460019239 97 Totals $40,920.00 $69,024.00 $109,944.00 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. i Cover Page 2 673 EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN., • CALHOUN COUNTY Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME: RECEIVING AGENCY NAME: CALHOUN COUNTY ALTH TEXAS DEPARTMENT OF HEALTH DEPARTMENT J By: (Sign a of erso au rize sign contracts) tore of person authorized to sign contracts) Howard , Hartzog Linda farrow, Chief County Judge, Calhoun County, Texas Bureau of Financial Services (Name and Title) (Name and Title) Date: September 27, 1996 Date: Q'- \off —�(� '• Attest: Marlene Paul, County Clerk RECOMMENIit D:— � Deputy APPROVED AS TO FORM: By: By: ` " �+i • 1 aT 06 8� (PERFORMING AGENCY Director, if different Office of General Counsel from person authorized to sign contract) TDH Document No: 7460019239 97 Cover Page 3 0 CLOSING OF STREETS IN OLIVIA AREA A Motion was made by Commissioner Smith and seconded by Commissioner Finster that David, Michael, Debra, George and Ellynn St. (plat filed by West Port Development Co. with a portion of plat following) in the Olivia areas are not county property and therefore not subject to closure action by the Court and the property owners can do with the property as they wish. Commissioners Smith, Finster, and Judge Hartzog all voted in favor. Counitf Qyod 3rl r IF ra.7 d V !2p 6 1� -'p O s l`4,d Y � 4 l63 I /Q.Q i 0 a 9 �1 Jt� e $LO 2 I' b ' rde ( !¢.7 I e s q I� a fI V9 0 Idal I p ld.Q I' rd.6 9 /d.o I I • .ee.a a O 8LO i<3 �' rd,? �' rd.e rd.7 II /a.4 6 � /Q(O II rd.0 II 'Jf /J.9 %I 9 II Alb I rdJ 3 4 4 I� I rd.1 3� e /d.T I` I MG 0 N !dJ I IQJ s � r tl CAond/e'% &. r40 ( 5 Se9'*J� /d.a 1 td.a fdb rd.J ra.a 0 G d6 O 1 - r, /a st�rl .. has lt4,2yza,Sh 'prus,� ,tt�curt. •Yh a.•fflia p/ot i>yrve 4n0 oe. rc �.y.0 in ., .r•d•�ncn with •i 675 A Motion was mae e and d by ud de Commissioner SmithbtoJinclude thegfollowingnletter in the Minutes and that the court congratulate Billy Zwerschke for doing a good job. Judge Hartzog, Commissioners Smith and Fin ster all voted in favor. Barry It. McBee, Chairman R. B. "Ralph" Marquez, Commissioner John M. Baker. Commissioner Dan Pearson, Executive Director TEXAS 1NATURAL RESOURCE CO`1SERVATION COitilttillSSiON Protecting 'Taras by Reducing ,mu Preoentiry Poitwinn September 5, 1996 W. R. 'Billy' Zwerschke Floodplain Administrator Calhoun County 211 SAnn -Rtn304 Port Lavaca Tx 77979-4249 RE: Community Assistance Contact -TELEPHONE 480097 - Calhoun County, Calhoun County Dear Mr. Zwerschke: Thank you for the information you provided during our discussion of Calhoun County's tloodplain management on (August 23, 1996 ). This consultation was conducted as a Community Assistance Contact (CAC). The put -pose of the CAC is to provide assistance to each community participating in the National Flood Insurance Program (NFIP). It is also used to determine which communities need further assistance with their tloodplain management. Enclosed is a copy of the Community Contact Report, which will be sent to the Federal Emergency Management Agency (FENIA). We ask that you review the report and take action on the item(s), if any, listed in the community action section. Please provide documentation for actions taken by the community on these items within 60 days. This ensures that your community is actively involved with sound floodplain management. If we can be of further assistance, please do not hesitate to call (512) 239-4771. Sincerely, Cr sta J r�� C l Thompson Floodplain Speacilist Enclosures CC: Jim IxGrotte, Director, Mitigation Division, F1=MA-Region V1 �J f �J 0 P.U. !8uY i:il1S7 :Justin, Teems 7371 1C087 1 312;'019?000 676 1`4:0ICRAL FNIERC1•;NCY VIANAGICNIFNIAGENCA' O.AhIS. N'U.3tla7-l1 8 COMMUNITY CONTACT REPORT ItcpiruNnremher31 199d PAPI'.RR'ORK 13111211E:N DISCLOSURE NO'IIf E rub ac "pnnnt, hmdrn f-It." ton ... nmed In cmy llum I ,, ] hams prr ospn l lrc csnmuluududcz the time fo, Nnnonnl Plu,nf tnxnrnn¢ I'nmram CM W ) u : v: ollianac r mh v u J.na n r I tl dI tlel IP 'Je I f n if\I\ al t P I h 11 h ) J .n nplel¢ the loll, 11 f - dl IL\I\1 tl ft f ps in pl II fh FIP d1 II s l lh - n h - h 1.'I II J A J- sscy+nl n�llyhn I 'I' t f 1 l 1 'JI 1 1 .I J¢mu hb a irn Cllo+ns\I Sen cot, l-.dv llnq.cnq\la .,r.\y. ¢y, o" S"", Iv l�tRasl )rymn. ))f O.IZ. and to lhv Olfu ,\I-nv t nl lhulW,l I, It lt.dnuion laev'I Jar•>"OInPA). ll atn,nSlon, I) C ±)SOJ. I.SS I liJ:C I IONS Cun¢nunity Contact Report indicalin!a the findings muss be completed ;dlereach community conduct. The repurl should not be completed Burin, Ills nleetinn with the local IIIficials or provided to the local official to complde. "I bo Community Conran Rcpnrl ;lad any other relco cm! dnannenimiun should be completed and m file in the FBNLA regional office mithin 30 dues Itom the date of the contact, Section I -Self-cNplanatoll. t Section II - "Name ui Local Official" is the nnnw of the desi_naled local official )rill) Ills I csponsihil it r, authority. and the Inc:ms In implcmrnl the NPII' requfrenrenls. "A ddtcss" 13u1 "I-dcpllano Number" is IIte address and tdeplu,nc numher of (lie local nl'licifl. Avech it Iisi nl all mIQm1ces. .Scctiau III and IA' - Sulkxplan:norv. Section V -"Phis "Ccuon indicates the dUle that the CAC is closed. A CAC Can be consideled dosed 'hell all program deticiencles haee becu a)rreeted and viobaions idmtiticd have been remedied to the maximum a<tent possihle. and all li)llo.e-up actionts) have been completed, The date the CAC is closed will be completed ;md initialed by the FEM A regional p) fice ONLY. .Um¢L v,y mhrr tlnaumrnl:uiml ref:neJ m 16c rnmaa le-e_ rl, 1',11 of ranmI,I a)mnJ.m"e. , ..I .lieu of ;pn... f nlLnnvrl. M.CIION I 1:0.11,AInSI'rVr ,. tillyFn: 1(Oylpli'?Yrl'II)N'Ipinl:lrr a,('(It NIN. Calhoun Cuunl° TEXAS 480(t97 C'nlhnun 5, clNrr cnN uaca'F,u nr c. _u;e.ccy: .. . ro.vr.\cr S �fYPl: James 1Nbrobal. 11.12. 1 o% r5 Natural ilcsourc'c I:Au_usI _3. 1996'lall NHII State Coordinator C"mon ation CunnliSsion shcnoN n lr 1!171.\I. OFFICLyL'. 4 'I F.I.F.PIIOSF, NU,: ,I I-IM II A 1. S, O Mr...CR NnF.FS H. Till, -7""'hkr <tr:SiS-JJ95 llaull,l'ain .\Jmin9mnl°r 1 .1S: fli/e�i-Ida IR..AIlnlli:SS OF Lll[:AI. O4FlCnAh: Calhoun County 21111Ann-Rm304 Pon Uwact k 77979-4249 SK IION Ill - FINDINGS PAIjhA:It¢lennm,Ap...... P115-.tb;o the NrlP Gu.Jaaelbr Gmducany CAC'[ And C\V'l for ualdanv i,lemly.... ..lions l"a <'irrlr:yq,ra0rl:ne f¢sp.,,..r. I. ,\ry the epnndu .dm me u,nnnnnilr. nm,dPlnin,nnn:,¢rm......... bn,'. Sa.imn un1 1, ere tbitiri,melln nilh the communilv'snd,,,in;rvtralivr and n,rnrmmen(pmm�hrta.' srr ?linor van ME UNMENUMMUCUMMMMM J.Arr lhnr melorr.MI'I anon Pnndunr wilh the man. or Flno,l lnwnnre5lnA,' srr alinnr Vm,e 1..lrelh,11wl�na,¢r prnhlen,.I,, ale nnnmuudro'\ nvndNanl mltiatelne,n prueram" scrinna ?liruv Vnve 5. A,re lhnr any prnldans..ilM1 tlrt Oiennial ltepnn dam' 111,Id. a ¢opy A6 ,,na the updamd 5"Fs U Ills ial licpwl mtb, m.mm�) u. Ar,• m..c a,.. r.n ,r nrl,me, iJcndr¢,1' er's Na Form DL6n, J.", 12 RFPLI[F.S MA. PIi$VIOt1S 1!1)I (IO\:N 67 SECTION III-(Cont.) PART B: (NARRATIVE) - Attach a brief narrative statement addressing items 1-4. Identify each page of the narrative with the following: Name of community, date of CAC, and name of person conducting the CAC. 1 . BACKGROUND. Include in this section any relevant background information such as the history of the community's floodplain management program, history of flooding in the community, a general description of the character of the flood hazard and floodplain development, and availability of sites for development outside the SFHA. 2. Reference Part A, Questions 1-4 and 6. Provide a narrative statement of the findings for any serious, minor, or yes answer in questions 1-4 and 6, or describe any other issues related to the community's floodplain management program, including any unique or innovative floodplain management procedures or program. 3. FOLLOW-UP. Provide a narrative statement as to the type of follow-up activity provided at the time of the CAC or any additional follow-up which is needed to assist the community in resolving or preventing any future program deficiencies or violations fe.g., community needs assistance in revising its floodplain management regulations, local floodproofing workshop is needed, local officials need assistance in updating the community's permit procedures), Include a schedule for completing any follow-up promised to the community (e.g., recommended date for conducting a workshop). 4, Community Action Needed. Provide a narrative statement as to the appropriate community actions that should take place to resolve the particular issue or problems (e.g., revise floodplain management permit term, update floodplain management regulationsi. Include a schedule setting the expected time for the community to resolve the problem or issue, or for which some type of action is expected (e.g., expected date for adoption of the local floodplain management regulations). SECTION IV - RECOMMENDED FOLLOW-UP ACTION BY THE COMMUNITY 1. IS A COMMUNITY ASSISTANCE VISIT NEEDED? (e ve>, give the reoo,n,rrennen num and me reason, tor nm needed visa i I I yes I a. I no yen _ REASON: Background: Brief description of the communities floodplain management history. Entry into Emergency Phase: 70/06/19 Entry into Regular Phase: 71/03/19 • Number of policies: 1431 for a coverage of $ 111,791,000 Number of claims since 1978: 178 for $645,401 Findings:, Brief description of the community's performance. The City of Calhoun County has a good floodplain management program., W. R. 'Billy' Zwerschke has a good understanding of the NFIP requirements. A copy of the community's floodplain ordinance year 1987 is On hand. All development is monitored and permitted in accordance with NFIP regulations. Follow-up: Describes what action was or needs to be taken by TNRCC or FEMA to aid the floodplain management for the community. TNRCC to furnish floodplain and public awareness materials. Community Action0escribes the action needed by the community to resolve the issues mentioned concerning its floodplain management. NONE SECTION V - COMPLETED BY THE FEMA REGIONAL OFFICE OATS CAC CLOSED INITIALS 67S TELEPHONE COMMUNITY ASSISTANCE CONTACT : - FEMA -REGION VI TEXAS NATURAL RESOURCE CONSERVATION COMMISSION (August 23, 1996) Aar T£LE-CAC QUESTIONAIRE TO BE ATTACHED TO FEMA Form 81-69 Page 1/2 wrCommunity Number Community Name 480097 Calhoun County County Calhoun State TEXAS �r 5 NO 1. Has there been a change in the community officials, telephone #s, address? XXX W, R. 'Billy' Zwerschke, Floodplain Administrator 211 S Ann - Rm 304, Port Lavaca Tx 77979-4249 5121553-4465 FAX: 5121 553-4444 2. Do you have a copy of the current floodplain ordinance/resolution/court order? XXX Number: Date; 1937 3. Do you have a floodplain development permit system? Do you use the FEMA Elevation Certificate? If no, explain: XXX XXX 4. Has there been development within the community, especially within the special flood hazard area? If yes, explain: ENTIRE COUNTY IS IN FLOODPLAIN W/A PORTION IN THE V-ZONE XXX 5. Has the corporate boundary changed in the last year? XXX It yes, did the annexation/de-annexation include floodplain? if yes, have you forwarded boundary changes, annexation ordinance and/or resolution to FEMA? 6. Are your floodplain maps readily accessible? XXX 7, Do you have a stream/channel maintenance program? If yes, explain: DRAINAGE DISTRICTS XXX 8, Do you allow storage of equipment or supplies Within the community's floodplain? XXX If YES, is it permitted and stored above the BFE? If NO, explain: XXX 9, Has your community flooded in the past year? XXX If YES, vvas any property flooded or damaged? It YES, explain 10. Do you have a local flood awareness program? XXX I. Do you periodically run news articles in the local newspaper about flood awareness and the NFIP? XXX t1 If NO, would you like some information concerning NFIP? TELEPHONE COMMUNITY ASSISTANCE CONTACT FEMA -REGION VI TEXAS NATURAL RESOURCE CONSERVATION COMMISSION AUGUST 23, 19961 TELE-CAC QUESTIONAIRE TO BE ATTACHED TO FEMA Form 81-69 Page 2f2 Community Number Community Name 480097 Calhoun County County Calhoun State TEXAS YES NO YOU completed your Biennial Report for this Year? Any problems? XXX you attended a Floodplain administrator's workshop in the past two years? XXX know about the Texas Floodplain Managers Association? XXX Vyou ou like information on the Association and how tojoin? XXX re any other questions or areas of concern that you would like to discuss assistance with? If yes, explain XXX mmunity Assistance Visit recommended? XXX NOTE: COMPLETE SECTION OF IV OF FEMA FORM 81-69. BRIEFLY DESCRIBE THE RESULTS OF THE TELE-CAC. ATTACH COPY OF THIS QUESTIONNARIE TO FORM. INTERVIEWERS: Crystal Thomm on Floodplain Specialist James l NFIP State Coordinator Circle which of the following material is to be enclosed with the TELE-CAC Report: 1.1 Helpful Phone Numbers and Additional Publications Fact Sheet Floods f 3C/ Sample Permits Forms 4. Elevation Certificate 5. Flood Proofing Certificate Section 1316 lZ. Variance Guide Building Project Tag Notice 9. Flood Awareness News Article Local Paper 10. NFIP Supplies Order Form 11. FEMA/FIA Publications 12. Texas Floodplain Management Association Application ® Floodplain Administrator's HandbooklManual How the National Flood Insurance Program Works 1s. Are You In The Floodplain:' 16. Why Flood Insurance? 17. Sample Penalty Clause & Flood Rescue Fee Ordinance �O Sample Floodplain Management Court Order/Ordinance 19. Answers to Questions About The National Flood Insurance Program SIDS AND PROPOSALS- PICK -UP -FOR PRECINCT # 4 A Motion was made by Commissioner Finster and seconded by Commissioner Smith to authorize the Counter Auditor to advertise for bids for a pick-up for Precinct #4. Commissioner Finster, Smith and Judge Hartzog all voted in favor. 6b.0 EMERGENCY PURCHASES -BUDGET AMENDMENTS A Motion was made by Commissioner Smith and seconded by Commissioner Finster to approve the following Amendments as Emergency and Public Welfare Purchases under authorizing statute from the Local Government Code Art. 111.010 (c) Commissioners Smith, Finster and Judge Hartzog all voted in favor. iBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � a Pck 4 (Department making this request) Date: 8-d.Cf �G I request an amendment to the 19 k � budget for the year following line items in my department: Amendment GL -ACCount -#---- --- Account Name Aount ---------------------------m-------- U ___ Net change in total budget for this department is:. $ -- Other remarks/justification: Reason ------------------- SEP 271996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .pasted to General Ledger account(s): IO BUDGET AMENDMENT REQUEST To: Calhoun � County Commissioners' Court From: ICLL�c.2uW{CII (Dep4artment making th's request) Date: CI - 10 �le I request an amendment to the I % budget for the year following line items in my department: GL Account # Amendment Account Name Amount - ------ ----- �.�-hie � ------------- � c — CooC-oI— Net change in total budget for this department is: $ - ------------ Other remarks/justification: SEP 271996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtai.ned. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): n SEP 09 '96 U9:26 PORT Ln'AKn FIRE DEPARTMENT 5125521165 TO: Tot Calhouss County Cotmissionanr Court tromt Pmr ' �q.Y ,, E I g. De ' (Departm*nt malting this request) Date SFDTFMRPR 3.199fi PO1 I request an amendment to the 1gg9_ budget tar th* following, line iteas in.my dep tartYrenY tii1 eL AmountAdOCttI1C�s� _��l►000nat�uaaf..y - - - - - - - - - - - - - __ mason - Q-45-ta-5UO TtRF5.R tbg< t-700.00Y PURUIASE TWO PAGERS 01-45-15-U 21'. MAC.HI.NERYIEQUIP,-1700.00) PURCWSE ONE PAGER/2 RAOIOS _(._-350.00) PURWASE ONE PAGER CDMMUNICATIDNS ;u I1, + ?50PA -zWU:VO!' PAGES 1 RADIOS A Not cuaage .tm total ku4"t rot tills *evartasmt lie. $ 0_ other ralarka/.i{Iwtiribati r WE ARE REQUESTING IHE.ABOVE BU0 ET TRANSFENS TO PURCHASE 4-,PAGERS AND 2--HAND .HELD RADIOS. I tuiderstand tbab my budget cannot be a>•a A*d as ,'�; --- Cosaissio M"t Court approval is obtained, re4tse��ea until signature of Oft olal/dspartsent beads Date of .0owmissioners' Court approvall-...... * _,.- 683 SEP-19-96 THU 08:47 FORMOSA PLASTICS-EOC FAX NO. 5129877384 P,01 9-13-1996 3: isPM FROM CAL} CO, AUDITOR 512 553 4614 P, 2 BUDGET AMENDHSNT TtEoaEST To: Calhou County Commissioners' Court Frojn`P,tf�% (Department making this request) Date: 9 IT 24 I request an amendment to the __ M�l budget for the year .following line items in my department: GL Acdount # 73oA �Q9 L)cCt Amendment A_c_c_o_ut_t Name _ Amount Net change in total budget for this department is: Other remarks/)usrifica`i.on: Reason _ _ I v- �� LCN�ii /<aC ray-`` I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. / Signature of oiCicial/drtpartmAnt heed: Date of commissioners' cour.L approval: Date pOsted to Gene -a. Ledge-- acccunt(s): Is 1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1pGt k fin (De rtment making this request) Date: 01- i request an amendment to the ICIq budget for the year following line items in my department: Amendment GL Account Account Name Amount -Reason- '-----------' ------------'--//-'-------------' ---_' �1-55a0430 Pv�-h:u�a Net change in total budget for this department is: other remarks/justification: SEP 271996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioner Finster, Smith and Judge Hartzog . all voted in favor. IIBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court [' c From: (Department making this request) Date: I—a3—it, I request an amendment to the budget for the year following line items in my department: Amendment GT, Account i/ Account Name Amount Reason 45-o� � 304 -LtZ ( J&LLI _ Ma.u„_e_ < 756 _ 63t Gh o [ZPI�� _ r�S < 7sa.7.. 0/• 7r-0s 7001 U1v�J MA - Net change in total budget for this department is: Ot-he.r remarks/justification: _ o2ona ��000 I understand that. my budget jmendrd a6 Cegi.cest'ed until Commissioners' Court approv::,l if,ubta+ned. Signature of orCicial/department head: y Date of Comnissioners, Court. approval.: ❑arA p.ns_ted to Genera) (,.edger account(s): BUDGET AMENDMPNT RLQQ88T To: Calhoun County Commissioner81 Court From: (Depart t akin is request) Date: g o�2j�g�o I request an amendment to the _ I__�__ budget for the following line items in .ear my department: OL Accounts#_ GJ20- —&/a0. O/.�o-p56lb/ � /moo-O.S'f�lSa CI)-400 `L(D l � , • l�l-��5-��15L 01-15 )6 ',ao Amendment Amount _ °.SOo. O p -3oo . oo +gov, oo , ACtiJ�L.� -f- �on.�c� Nat ohange.in total budget for this department iot Other remarks/justification: I understand that my Commissioners, Court _______Reason 444 / SEP 2 7 1996 cannot be amended as requested until 1 is obtained. Signature of official/department head: Data Of. -Commissioners, Court approval: Data posted to General Ledger account(s): Gl. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depa tment making this request) Date: C{-Q,3 Si4 I request an amendment to the l 'qq � budget for the year following line items in my department: GL Account QI-dole— Uho G�5�1 Amendment --- Account Name Amount- ----/�----------- --- L-r-' Ekpa der — � s0 �ePS— (�-r{�z�r Net change in total budget for this department is: $ _ Other remarks/justification: • Reason SEP 271996 ' I understand that my budget cannot be amendedas requested until Commissioners' Court approval is obtained. Signature of official/department head: _ Date of Commissioners' Court approval: DaS_e posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: -I-1 5 _( 1 I request an amendment to the Iq Cl� budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- 01-lea t�l0 KL 103 duo( Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .pasted to General Ledger account(s): 689 11 BUDGET AMENDMENT REQUEST To: Calhoun � County commissioners' Court From: <--F t L�CS (��QC� P(-* 3 (D partment making this request) Date: I request an amendment to the l ) budget for the year following line items in my department: Amendment GL ACCount # Account Name Amount ------------- ------------------ ------------- ai-�o33-1401 A, Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is. obtained. , Signature of ofEicial/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • Reason ----------------- sted until I 690 BN UDGET AMENDMENT REQUEST • To: Calhoun County/'Commissioners' Court From: B �I / ,l n _ (Department making this request) Date: G— _9 (� I request an amendment to the )C C , budget for the year following line items in my department: GL Account # 0!-d5-b5-� j 0(: 0 - 0 Account Name -- -------------- Net change in total budget for this department is: Other remarks/justification: A Amendment Amount I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Da-te .p.osted to General Ledger account(s): 0 ?691 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: "CAWAA4 1 ntia (DepIrtm t making this request) Date: G _ 1,� R L I request an amendment to the 1 budget for the (year) following line items in my department: GL Account ff N- 1705- (LIAI (t -o t oo 39 0 Account- Cl�l4 Net change in total budget for this department is: Other remarks/justification: Amendment Amount 3b0 3 0 Reason I understand that my budget cannot be amended, as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): N, Luuudra �uluA. U:a c: [.♦ .a,�voo.� To: Calhoun County Commissioners' Court From:t'L . (Department making this request) Date: C / ,314 1 request an amendment to the /% 6 budget for the year following line items in my department: GL Account $ Ll-4slo -&/z 014In -55,57) Account :eme `=�jn.,rtf6 �(EO,c7C ul VOL change in total budget for this department is: Other remarks/justification: s Amendment nmount Reason _4 q39 ( `7& 2 understand that my budget cannot be aa,ended as requested until Commissioners' Court approval is obtained. Signature of official/department Bead: 1 Date of Commissioners' Cou.t approval: Date posted to General Ledger account(s): . , 1633 To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the ) r6 budget for the year following line items in my department: Amendment GL Account Account -Name amount ------------- -------nl---------- ------------- 01 ASIG-Co�07 %1 e,PLl9�ld Jr,.Jc& r I•�.W a i Peln- &ouI /Dial � / 3. 60 i s`& ge rr 1,'7Ss. ov & or-440-(z:52a &rbroo n✓c { f�t�3�.eL Net change in total budget for this department is! Other remarks/justification: [: U Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department ]lead: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C 0 '' c SUDGE7 AMENDMENT REQUEST To: Calhoun County • Commissioners- Court From: FLOoT)PLM&I AnMi0IST9AT►od (Department making this request) / Date: ( 1 _ -2�- �(-o I request an amendment to the ---------- budget for the (year) following line items in my department: Amendment GL Account it Account Name Amount Reason h 111r1 Y111Y141 11Y114Y41YhYY14Y11 1YYhY4Y111Y11 Y1YN1111hY11Y1Y1Y41 01-t1.5 -� 5 -(055o j� A-D t o �.�►(31" �l-op. oa �av�z i-�E (,oST ©1-i�5- (a5 - l�z► os-MUr 4 00 . 0-0 o F 'PmFMtIE lure O1-45-�s- t 450 cm -)ER ntt coIT- Of-_ _ o(-GIs-►� t��2o-�}zavtL-buy o� c o. 5a. o0 IOWENWS w41U AT toot )PL-A-Etak52— - 1 10FO,In, n Net change in total budget for Ll this department is; g _ (�_ SEP 271996 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �o0t1A�w„ t Arxtn iiSutcTUJ� (Department making this request) Date: I request an amendment to the MG budget for the year following line items in my department: Amendment GL Account $ Account Name Amount �i-�Is1�5-G55o C L - a I --------------- Net change in total budget for this department is: S ------------ Other remarks/justification: Reason ------- -- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: Date .posted to General Ledger account (s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the )`I budget for the year following line items in my department: GL Account #- €�t 55��+ Amendment Account Name Amount 'Npcj�j J.U"A y -1 Net change in total budget for this department is: Other remarks/justification: S Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date p.ogted to General Ledger account(s): M^r. i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �QJAfw�fj� �4 AAli�a (Department making this request) Date: Q_�-t(--G 4 I request an amendment to the 15.ct, budget for the year following line items in my depattment: Amendment GL Account Account Name Amount ------------- ------------------------------- C�t—`1oo�-5i�I Net change in total budget for this department is: Other remarks/ justirication: Reason I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained, 0 Signature of official/department head: Date of Commissioners, Court approval: Date .posted to General Ledger account(s): • D UDG£T AMENDHENT REQU£6T To: Calhoun County Commissioners' Court From:y (Department making this request) Date: Q --aL c I request an amendment to the jrtC16 budget for the year following line items in my department: Amendment GL Account #--�A�c�copunt Name Amount---- -Reason-- ��o )353 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date .pns.ted to General Ledger account(s): BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: - f, 6 PUS j (Department making this request) Date: G -Q- AG I request an amendment to the budget for the following line items in my department: Amendment GL Account Account Name Amount Reason �9-unLaQA CP.. -\Q %�L SEP 2 7 1996 Net change in total budget for this department is: $ ----------_— Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .p.osted to General Ledger account (s): M B UDGPT 2�£NDMENT IiPQUES`i` • To: Calhoun County +Commissioners' Court ` From: — I ,,� I �iCT 't' (Department- making this request) Date: --a-G — 16 I request an amendment to the 19gb budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ---------------- - -------------- ------ VJL�. Net change in total budget for this department is: Other remarks/justification: 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .pasted to General Ledger.account(s): • 701. BUDGET AMENDMENT REQUEST 0 To: Calhoun County Commissioners' Court From: (Department making this request) Date: � '- C G 1 � �P l[ I request an amendment to thel ) budget for the year following line items in my department: GL Account # dCl-850O-�9�(� 5�03 Account Name ---- ------ 1 c Net change in total budget for this department is: Other remarks/ just i.fi- cat Lon: Mendment Amount 60 _ I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: ❑awe posted to General Ledger account(s): Reason requested until EW# D UDGET 71.MENllMENT REQUEST • To: Calhoun County Commissioners' Court From: Adult Probation (Department making this request) 0 Date: 9/ 19/96 I request an amendment to the 1996 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 01-4550-6149 01-4550-7001 Drug Testing Capital Outlay Net change in total budget for this department is• Other remarks/justi-fication: -1,500,00 +1,500.00 L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. -- Signature of oEEicial/department head: Date of Commissioners, court approval Date pasted to General Ledger account(s): . '703 704 BUDGET AMENDMENT REQUE6T To: Calhoun County Commissioners' Court From: (D (Depa tment making this request) Date: rot J_�1�4 I request an amendment to the t L budget for the year following line items in my department: GL Account o I-115"L(0 -15,g6b Account Name ------------------ J� Net change in total budget • Amendment Amount Reason -------------------------------- for this department is: ------------- Other remarks/justification: r-SE-P-2-7-1996- �E---- I understand that my budqet cannot be amenCommissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posited to General Ledger. account(s): COMMISSIONER MIKULA WAS PRESENT IN COURT. ACCOUNTS ALLOWED - COUNTY A Motion was made by Commissioner Finster and seconded by Commissioner Smith to pay the invoice for legal services to review Sheriff office policy and procedure manual to Wells, Pinckney & McHugh for $1,084.68. Commissioners Finster, Smith, Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $142,898.61 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Smith, seconded by Commissioner Finster that said claims be approved for payment. Commissioners Smith, Finster, Mikula and Judge Hartzog all voted in favor. ntlil • ACCOUNTS ALLOWED - HOSPITAL Claims totaling $776,401.12 for the Hospital and $80,579.48 for the Hospital Indigent Healthcare for a total of $856,980.60 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Smith, Finster, Mikula and Judge Hartzog all voted in favor. PARKS AND RECREATION MASTER PLAN COMMITTEE • A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following members be appointed to the Parks & Recreation Master Plan Committee. Commissioners Finster, Smith, Mikula and Judge Hartzog all voted in favor. • Billy Ezzell Box 388 Seadrift TX 77983 Janie Waghorne Seadrift TX 77983 Henry Pongrantz P.O. Box 436 Port O'Connor TX 77979 Barbara Tipton 552-9267 Rt. 2 Box 140 Port Lavaca Linda Fewell 552-4291 Rt. 2 Box 134R Port Lavaca Rose Wogomon 552-3827 Rt. 2 Box 188C Port Lavaca Brent Gietzentanner 286-3559 Work Parks and Recreation Master Plan Committee September 27, 1996 Larry Robinson Pam Lambden 552-0342 Work Rev. David Sanders Rolando Reyes 552-5474 Work Ken Barr 987-3144 Work Jim O'Neill 552-5975 Home Susan Riley 553-4600 Work 211 S. Ann Street Room 217 Port Lavaca Bob Bybee 552-0240 Work P.O. Box 25 Port Lavaca TX 77979 TEXAS AGRICULTURAL EXTENSION SERVICE -EMPLOYMENT OF COUNTY EXTENSION AGENT FOR CALHOUN COUNTY Irene A. Keating of the Texas Agricultural Extension Service introduce Amy Erwin as County Extension Agent - Family & Consumer Sciences for Calhoun County. A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the Court ratify the appointment of Amy Erwin to the position. Commissioners Finster, Smith, Mikula and Judge Hartzog all voted in favor. 705 MEMORIAL MEDICAL CENTER - EMERGENCY PURCHASES Mr. Bob Bybee, Administrator of Memorial Medical Center presented the Emergency Power Modifications as Hayes Electric submitted and requested the Court to declare these repairs an emergency so that they can be done immediately. (An estimate from Hayes Electric follows). A motion was made by Commissioner Finster and seconded • by Commissioner Mikula that the Court approve these costs as an Emergency Item as recommended by the Hospital Board. Commissioners Finster, Mikula, Smith and Judge Hartzog all voted in favor. Hayes Electric Service ` ELECTRICAL & NX.A.C. CONTRACTORS 814 W. MAIN ST. PORT LAVACA, TEXAS 77979 PH. (512) 552-9538 FAX (512) 552-7443 September 27, 1996 Mr. Larry Pointer Memorial Medical Center P. O. Box 25 Port Lavaca, Texas 77979 Re: Emergency Power Modifications Dear Mr. Pointer, • As per your request we propose to modify the emergency " power distribution system as to include all air handling units, all pumps, one chiller unit and the kitchen power panels. The electrical power distribution system shall be modified as follows; 1. Remove chiller #2 feeder from panel " NPDPHB " and feed from panel " NPDPHC ". 2. Install a new 600 amp automatic transfer switch in the feeder line to panel " NPDPHC ", install a new 600 amp breaker in panel " EDPHA " and run new emergency power feeder from panel " EDPHA " to feed the new transfer switch. 3. Tie the new transfer switch controls into the generator starting panel. 4. Remove kitchen power panels from " MSLA " and feed from " NPDPHC ". * NOTE: Please understand that these are our recommendations based on what you wanted accomplished and the infor- mation available. Please remember we are not engineers nor do we claim to be. Total Price: $ 28,500.00 Thank you for the opportunity to bid on this work. Should you have any questions regarding this bid, please don't hesitate to call me. Sincerely, Henry Hayes _706 Tim Austin, Representative of Republic Health strategies gave a presentation regarding a Community Assessment :and Strategic Plan, and submitted it for approval. ,judge Hartzog complimented the Hospital Board on under- taking this project. Mr. Bybee stated that these recommendations were approved by the Hospital Board. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the report as presented (Report on file in County Clerk's office & Hospital). Commissioners Finster, Smith, Mikula and Judge Hartzog all voted in favor. THE COURT ADJOURNED. 0 REGULAR OCTOBER TERM HELD OCTOBER 14, 1996 THE STATE OF TEXAS § 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 14th day of October, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Cotmissioner,Pct.l Janice M. Mikula Cotmissioner,Pct.2 Helen J. Smith Cotmnissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog introduced Boyd Staloch and welcomed him as the acting Fire Chief for the City of Port Lavaca. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for a period of time beginning October 16, 1996 and ending November 15, 1996 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Belk that the low bid of Thomas Petroleum be accepted. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. 707 RECEIVED Oct 0 2 1996 FUEL BID PROPOSAL Howard G. Hartzno Caihoun.Gounty Judge IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONSIMO. UNLEADED GASOLINE $ o�7�Q57� X 3800 = $ PREMIUM UNLEADED GASOLINE $ p loy - X 4000 = $ 113,;zo DIESEL FUEL. (LOW SULFUR) $-7`'7S- X 2500 TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING OCTOBER 16, 1996 AND ENDING NOVEMBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE ru�NCT/� 708 • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ �� X 3800 = $ eyc, PREMIUM UNLEADED GASOLINE $ 8 1 X. 4000 = $ b h 6 DIESEL FUEL (LOW SULFUR) $ r% 9 X 2500 = $ 6-ejb TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING OCTOBER 16, 199G AND ENDING NOVEMBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE /6-/y-9ta 709 BIDS AND PROPOSALS -_PICK-UP FOR PRECINCT NO. 4 The following bids were received for a 1997 3/4 ton pick- up for Precinct No. 4 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Smith that the low bid of Marshall Auto Center be accepted. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. SPECIFICATIONS 6 PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY PRECINCT 4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 139 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.4 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - BLACK BID PRICE WITHOUT TRADE-IN: $ 181068_00 BID PRICE WITH TRADE-IN: $ 16,068.00 (TRADE-IN: 1990 CHEVROLET 1500 SERIES) DELIVERY DATE: 8 TO 10 Weeks 5.4 Liter - SOHC -Engine Horsepower - (sae net. @rpm) 230 @4250 Torque - (LbOFt. @rpm) 325 @3000 Greater than our old 5.8 V8 1997 has Dual Air Bags 0 • 71® BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIALjDEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT, ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: PORT CITIES FORD ADDRESS: 1801 Hwy. 35 South CITY, STATE, ZIP: PORT LAVA TEX�S AUTHORIZED SIGNATURE: = — - TITLE: GEN. MGR. OWNER 711 • SPECIFICATIONS 6 PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY PRECINCT 4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 2 't ` 15 ) EXTENDED RANGE FUEL TANK (S) Vtk-, ILLS �(A " �3 . 16) COLOR RESTRICTION - BODY - BLACK BID PRICE WITHOUT TRADE-IN: $ 17,9; G`' CD BID PRICE WITH TRADE-IN: $' (TRADE-IN: 1990 CHEEVROLET 1500 SERIES) DELIVERY DATE: CARDENAS MOTORS INC. 1500 North Expressway BROWNSVILLE, TEXAS 7BVI ROSE QUINTANA "Nowhere'Else But.." Fl,el Sales Bus. Phone (2101542-36d 1 i '712 • C • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: L N jj ADDRESS:_ t roto 0. CITY, STATE, ZIP: -) AUTHORIZED SIGNATURRE:�J_f TITLE: v-uq:r �✓i il�L 713 IONS & PROPOSAL 11 ONE NEW 1997 CKUP TR SPCALHOUNTCOUNTY IPRECINCT C4OR II 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - BLACK BID PRICE WITHOUT TRADE-IN: BID PRICE WITH TRADE-IN: 02 S3 OO (TRADE-IN: 1990 CHEVROLET 1500 SERIES) DELIVERY DATE:a_4Z&d..•e_! L _ w,.de. A-4-, _ 5" I:Z • • 714 RECEIVED OCT 04 1996 • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. Howard G.Hartzog NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THEalh0UflCounty Judge FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: Big ll N N A U R R n • CITY, STATE, ZIP: �I��c Td /%� TX. %%90 i AUTHORIZED SIGNATURE:tlz v !ly Gc�eis TITLE: • 715 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY PRECINCT 4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - BLACK BID PRICE WITHOUT TRADE-IN: $ / � 0 0. 00 BID PRICE WITH TRADE-IN: $ /S�% UO (TRADE-IN: 1990 �C�HEVROLET 1500 SERIES) ' DELIVERY DATE: /-t��Q��C a T6 76 a- - 0 !1� • • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: f111ArS(-(AL! ADDRESS: ! (G` 6 CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: L". f �70 I.�ENTE2 GA 717 BIDS AND PROPOSALS - PICK-UP TRUCK - RE -CYCLING CENTER 0 A Motion was made by Commissioner Finster and seconded by Commissioner Smith to authorize the County Auditor to advertise for bids for a pick-up truck for the Re -cycling Center for 1997 budget; said bids to be opened December 9, 1996. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - AMBULANCE CHASSIS & SUBURBAN - EMS A Motion was made by Commissioner Smith and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for an Ambulance Chassis and a Suburban for EMS with bids to be opened November 12, 1996. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. SINGLE SOURCE ITEM - AMBULANCE MODULE A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the Ambulance Module be declared a single source item because the supplier is the only supplier of the module that meets the specifications required, and that they be authorized to purchase said item. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - MAINTAINER FOR PRECINCT NO. 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for a Maintainer for Pct. $4 with trade in option; bids to be opened on November 12, 1996. Commissioner Finster, Belk, Mikula and Smith all voted in favor. Judge Hartzog voted against. ACCOUNTS ALLOWED - HOSPITAL - PORT CITY MALL A Motion was made by Judge Hartzog to authorize payment of $704,190.00 to Coastal Title Co. for purchase of Port City Mall. Judge Hartzog, Commissioners Smith, Mikula, Belk and Finster all voted in favor. PLAT FOR ANGLER'S VILLAGE SUBD.-PORT O'CONNOR A Motion was made by Commissioner Finster and seconded by Hartzog to approve the Plat for Angler's Village Subd. in Port O'Connor. Commissioners Finster, Mikula, Belk, Smith and Judge Hartzog all voted in favor. TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM - REPORT • Mr. Joe Froh with the Texas County & District Retirement System concerning reinstatement (buy-back) of previously forfeited service credit. The Court will study this but took no action this date. mom 'oastaipreF^ Texas County and District Retirement System Mailing Address: r .,+ P.O. Box 2034 Telephone: (512) 3284M9 fez •• M�' Austin, Texas 79768-2034 Benefits Department Fax: (512) 32843887 Administration and Communications Department Fax: (512) 32M708 August 20, 1996 Mr. Ben H. Comiskey Jr. Calhoun County Auditor BOARD OF TRUSTEES 201 W. Austin St. CAairman Giles Dalby Giles al Port Lavaca, Texas 77979 County Judge Garr County Fice{gairma" Re: Reinstatement ("Buy -Back") of Kathy flynson Previously Forfeited Service Credit CountyTreasurer Fort Bend county Dear Mr. Comiskey: Maxine Derst Cauntyludge Kaufman County Please rind enclosed a copy of a letter from the S stem's Actuary indicating that Calhoun County may authorize the reinstatement ("buy-back") of forfeited Davnd U. Flores County Auditor previously service credit effective January 1, 1997. Also enclosed is an exhibit Which shows the effect of adopting the "buy-back" provision on the ADCR P g Y Williamson County plans Previously P P Y Provided you in June of this year. You will note that adoption of the "buy-back" provision will increase both the Employer Contribution Rate and the Counly's Unfunded Actuarial Martha Gusmvsen Liability. County Treasurer Montgomery County If the County desires to adopt one of the ADCR plans reflected on the enclosed exhibit and also desires Steve Rsdack County Commissioner to authorize the reinstatement ("buy-back"), of previously forfeited service credit effective January 1, 1997, then your subdivision's governing body Barris County should execule the ADCR-3B (previously sent in June of this year) including having the presiding officer check and initial D. Senia ..D& Diraam life reinstatement ("bur -back" receipt, we will )provision in Section VI. Upon P provide you with individual applications for c1ch of your eligible cmployees' nuts o Association and those applications will enable the employee to calculate the amount of the required payment (deposits withdrawn Nelda Wells Spears plus the 5/o annual penalty charge calculated from date of n'ithdrawal to dale of repayment). However, your employees will not be eligible to Tax Assessor-Collectar rcinslate ("buy-back") their former memberships until January 1, 1997. Travis County Rill Wallis If the County desires to adopt one of the ADCR plans but does not desire to authorize "buy-back", the ADCR-3B Order Previously provided you will need to be Commissioner County County Smith Counry executed, but the reinstatement ("buy-back") hould not be checked and initialed 6 the residing y p sthe officer. Please provide our office with a certifiedrocopy ofvision when and if executed. Order STAFF Terry Horton Director SIIlCCCC1)', Paul Hielu Deputy Director, ➢enefits Ray Henry Deputy Director, Information Systems Vikki Vasquez and Finance Manager, Membership Records Joseph Carron Frah Deputy Director. Membership VV/djs Communications Enclosures Ron Schultz cc: The Honorable Howard G. Hartzog Imesunent Counsel Calhoun County Judge Alan Adams anent Coordinator all, Randle, 0F inch & Osborn I<gal Counsel .aobcn M. May e Mark Fenfew v Consulting Actuary Physi�l Address: 901 MoPac Expressway South 0 Barton Oaks Plaza IV a Austin. Texas 78746 '79.9 Barbara D. Baethge, A.S.A. Christopher R. Bucknall, A.SA. Philip S. Dial, F.S.A. Charles V. Faerber, F.S.A., A.C.A.S. Mark R. Fenlaw, F.SA. Carl 4 Frammolino, A.SA. David Hurt, F.S.A. Robert M. May, F.S.A. Rudd and Wisdom, Inc. CONSULTING ACTUARIES 7718 Wood Hollow Drive, Suite 200 Austin, Texas 78731-1601 Post Office Box 26008 Austin, Texas 78755-0008 512/346-1590 FAX: 512/345-7437 Mr. Terry Horton Executive Director Texas County and District Retirement System Barton Oaks Plaza IV 901 Mopac Expressway South Austin, Texas 78746 Re: Calhoun County Dear Mr. Horton: J. Christopher McCaul, F.S.A. Edward A. Mire, F.S.A. Rebecca B. Morris, A.S.A. Michael I Muth, F.S.A. Raleigh R. Skaggs, Jr., F.CA.S. Ronald W. Tobleman, F.SA. David G. Wilkes, F.S.A. August 15, 1996 Calhoun County is eligible to adopt the provision in the TCDRS law which allows members of the county to buy back any membership account with that county that was previously terminated by withdrawal of their accumulated deposits. Attached is an exhibit which highlights the actuarial implications of the county's adoption of the buyback provision. This study is based on an effective date of January 1, 1997. The adoption can only become effective on January 1 of a year and in conjunction with an annually determined contribution rate (ADCR) plan. The effect of adopting the buyback provision on the two ADCR Plans effective January 1, 1997, which were previously sent to the county, would be to increase the employer contribution rate by 0.12% and 0.12% for Plans 1 and 2 respectively. MRF:ccb Enclosure i:\cbcnUatcdlwpfilesll996\buyback\calhoun.128 Sincerely, Mark R. Fenlaw • • 720 • • *B=y Exhibit A Buyback Suidy Texas County and District Retirement System CALHOUN COUNTY - 128 Annually Determined Contribution Rate (ADCR) Plan Study Effective Date - January 1. 1997 LINE PLAN P .OVISIONS _' PRESENT PLAN ADCR PLAN1 : ADCR PLAN 2= ..ADCR PLAN 3 - ADCR PLAN 4 1 EMPLOYEE DEPOSIT RATE ....................._..........._ ...._..._.__"'_ ................. 7% .......__.............._......................._....................................................._....................................................................._...._........._........... .7% 7°% 2 ............................................._...__...._......___...-............................................-......................................................................................._...-.-..........................................................................................__...._.............. CURRENT SERVICE CREDIT PERCENTAGE 175% (1.75/1) 175% (1,75/11 150% (1.50/1) 3 PRIOR SERVICE CREDIT PERCENTAGE .. _......... 95°% .. 95% _....._.........._.................... 95% ...... _... _............... .............. .................... ........... ..................... ._........ ............ 4 VESTING PROVISION ............ ........ ... ... ........... .............. ._....._........... .. _................._..._....................................................................................,..................._....................................................,......._._................... 5 VESTED SURVIVOR DEATH BENEFIT Yes Yes Yes WITHOUT BUYBACK PROVISION 6 ................................................................................................................................................................................................................................................................................................................................................. Normal Cost Contribution Rate 5.79% 5.05% 7 Unfunded Actuarial Liability Rate 2.55 2.45 .................................................................................................................... 8 .............. Total Employer Contribution Rate ...... ........................ .................. ....... _... ................................... ................................ ............. 8.34%— ...............w..............._.................._..._ 7.50% .......... ............. ........................... .................. ............................................. 9 Unfunded Actuarial Liability $1,395,857 $1,316,488 WITH BUYBACK PROVISION - 10 Normal Cost Contribution Rate 5.76°% ......... 5.02% ....................................................................................................................................... 11 Unfunded Actuarial Liability Rate 2.70 .............................._............................................................................................................. 2.60 12 .............................._.........._................................_..................................,....._....................................._....._....-....__............_............... Total Employer Contribution Rate 8.46°%� 7.62% ............................... ............................................. ............................................ . 13 Unfunded Actuarial Liability 51,475,425 $1,393,607 INCREASE DUE TO BUYBACK 14 Employer Contribution Rate 0.12% ....................................................................................................................._...................... 0.12°% 15 Unfunded Actuarial Liability $79,568 $77,119 FIRST SOUTHWEST CO. CONTRACT FOR FINANCIAL SERVICES A Motion was made by Judge Hartzog and seconded by Commissioner Finster to renew Contract for financial services with First Southwest Company and authorize the County Judge to sign. Judge Hartzog, Commissioners Finster, Belk, Smith and Mikula all voted in favor. AGREEMENT FOR FINANCIAL ADVISORY SERVICES By and Between CALHOUN COUNTY And FIRST SOUTHWEST COMPANY It is understood that the Calhoun County (the "Issuer") will have under consideration the authorization and issuance of indebtedness in amounts and forms which cannot be determined. In connection with the authorization, sale, issuance and delivery of such indebtedness of the Issuer. First Southwest Company ("FSWC") has been requested to submit a proposal to provide professional services to the Issuer in the capacity of Financial Advisor. FSWC is pleased to comply with this request and submits the following proposal for consideration. This proposal, if accepted by the Issuer, shall become the agreement (the "Agreement") between the Issuer and FSWC effective at the date of its acceptance. 1. This Agreement shall apply to any and all evidences of indebtedness or debt obligations that may be authorized and issued or otherwise created or assumed by the Issuer (hereinafter referred to collectively as the "Debt Instruments") from time to time during the period in which this Agreement shall be effective. 2. FSWC agrees to provide its professional services and its facilities as Financial Advisor and agrees to direct and coordinate all programs of financing as may be considered and authorized during the period in which this Agreement shall be effective and to assume and pay those issuance expenses set out in Appendix A, provided, however, that its obligations to pay expenses shall not include any costs incident to litigation, mandamus action, test case or other similar legal actions. 3. The Issuer has retained, or will retain municipal bond attorneys ("Bond Counsel"). The fees and expenses of Bond Counsel will be paid by the Issuer. 4. FSWC agrees to perform the following duties and all other duties as, in its judgement, may be necessary or advisable: a. FSWC will conduct a survey of the financial resources of the Issuer to determine the extent of its capacity to authorize, issue and service debt. This survey will include an analysis of existing debt structure as compared with the existing and projected sources of revenues which may be pledged to secure payment of debt service and, where appropriate, will include a study of the trend of the assessed valuation, taxing power and present and future taxing requirements of the Issuer. In the event revenues Of existing or projected facilities operated by the Issuer are to be pledged to repayment of the Debt Instruments then under consideration, the survey will take into account any outstanding indebtedness payable from the revenues thereof, additional revenues to be available from any proposed rate increases • and additional revenues, as projected by consulting engineers employed by the Issuer, resulting from improvements to be financed by the Debt Instruments under consideration. FSWC will also take into account fitture financing needs and operations as projected by the Issuer's staff and consulting engineers or other experts, if any, employed by the Issuer. b. On the basis of the information developed by the survey described above, FSWC will submit to the Issuer its recommendations on the Debt Instruments under consideration including such elements as the date of issue, interest payment dates, schedule of principal maturities, portions of prior payment, security provisions, and any other additional provisions designed to make the issue attractive to investors. All recommendations will be based upon the professional judgement of FSWC with the goal of designing Debt Instruments which can be sold under terms most advantageous to the Issuer and at the lowest interest cost consistent with all other considerations, '722 C. FSWC will advise the Issuer of current bond market conditions, forthcoming bond issues and other general information and economic data which might normally be expected to influence interest rates or bidding conditions so that the date of sale of the Debt Instruments may be set at a time which, in our opinion, will be favorable. d. In the event it is necessary to hold an election to authorize the Debt Instruments then under consideration, FSWC will assist in coordinating the assembly and transmittal to Bond Counsel of such data as may be required for the preparation of necessary petitions, orders, resolutions, ordinances, notices and certificates in connection with the election. e. FSWC will recommend the method of sale of the Debt Instruments that, in its opinion, is in the best interest of the Issuer and will proceed, as directed by the Issuer, with one of the following methods: . (i) Advertised Sale: FSWC will supervise the sale of the Debt Instrument at a public sale in accordance with procedures set out herein. FSWC reserve the right, alone or in conjunction with others, to submit a bid for any Debt Instruments issued under this Agreement which the Issuer advertises for competitive bids. In compliance with Rule G-23 of the Municipal Securities Rulemaking Board, we will request consent to bid in writing, in any instance wherein we elect to bid, prior to submitting a bid for each installment of Debt Instruments. 0i) Negotiated Sale: FSWC will recommend one or more investment banking firms as managers of an underwriting syndicate for the purposes of negotiating the purchase of the Debt Instruments and in no event will we participate either directly or indirectly in the underwriting of the Debt Instruments, FSWC will collaborate with any managing underwriter selected and Counsel to the underwriters in the preparation of the Official Statement or Offering Memorandum. FSWC will cooperate with the underwriters in obtaining any Blue Sky Memorandum and Legal Investment Survey, preparing Bond Purchase Contract, Underwriters Agreement and any other related documents. The costs thereof, including the printing of the documents, will be paid by the underwriters. f. When appropriate, FSWC will advise financial publications of the forthcoming sale of the Debt Instruments and provide them with all pertinent information. g. FSWC will coordinate the preparation of the Notice of Sale and Bidding Instructions, Official is Statement, Official Bid Form and such other documents as may be required. FSWC will submit to the Issuer all such documents for examination, approval and certification. After such examination, approval and certification, FSWC will provide the Issuer with a supply of all such documents sufficient to its needs and will distribute by mail sets of the same to prospective bidders and to banks, life, fire and casualty insurance companies, investment counselors and other prospective purchasers of the Debt Instruments. FSWC will also provide sufficient copies of the Official Statement to the purchaser of the Debt Instruments in accordance with the Notice of Sale and Bidding Instructions. The expenses associated with printing and distribution of these documents will be paid by the Issuer. h. FSWC will, after consulting with the Issuer, arrange for such reports and opinions of recognized independent consultants deemed necessary by FSWC and required for the successful marketing of the Debt Instruments. i. Subject to the approval of the Issuer, FSWC will organize and make arrangements for such information meetings as, in the judgement of FSWC, may be necessary. j. FSWC will make recommendations to the Issuer as to the advisability of obtaining a credit rating, or ratings, for the Debt Instruments and, when directed by the Issuer, FSWC will coordinate the preparation of such information as, in the opinion of FSWC, is required for submission to the rating agency, or agencies. Any fees and expenses incurred in obtaining a rating or ratings will be paid by the Issuer. In those cases where the advisability of personal presentation of information to the rating agency, or agencies, may be indicated, FSWC will arrange for such personal presentations. k. FSWC will make recommendations to the Issuer as to the advisability of obtaining municipal bond insurance or other credit enhancement, or qualifications for same, for the Debt Instruments and, when 2 723 directed by the Issuer, FSWC will coordinate the preparation of such information as, in the opinion of FSWC, is required for submission to the appropriate company, institution or institutions. In those cases where the advisability of personal presentation of information to the appropriate company, institution or institutions, may be indicated, FSWC will arrange for such personal presentations. The premiums for said insurance, if deemed advisable, will be paid by the Issuer if purchased directly or the underwriters if purchased as bidders option. 1. FSWC will assist the staff of the Issuer at any advertised sale of Debt Instruments in coordinating the receipt, tabulation and comparison of bids and FSWC will advise the Issuer as to the best bid. FSWC will provide the Issuer with its recommendations as to acceptance or rejection of such bid. m. As soon as a bid for the Debt Instruments is accepted by the Issuer, FSWC will proceed to coordinate the efforts of all concemed to the end that the Debt Instruments may be delivered and paid for as expeditiously as possible. FSWC will assist the Issuer in the preparation or verification of final closing figures incident to the delivery of the Debt Instruments. n. FSWC will maintain liaison with Bond Counsel in the preparation of all legal documents pertaining to the authorization, sale and issuance of the Debt Instruments. It is understood that Bond Counsel will provide an unqualified legal opinion as to the legality of the issuance of the Debt Instruments at the time of delivery. o. If requested, FSWC will advise the Issuer with respect to the selection of a Paying Agent/ Registrar for the Debt Instruments, and will assist in the preparation of agreements pertinent to these services and the fees incident thereto. p. In the event formal verification by an independent auditor of any calculations incident to the Debt Instruments is required, FSWC will make arrangements for such services. q. FSWC agrees to coordinate, at the Issuer's expense, all work incident to printing of the Debt Insintments, obtaining approval, as may be required by the Attorney General, registration by the Comptroller of Public Accounts and delivery to the purchaser. r. After the closing of the sale and delivery of the Debt Instruments, FSWC will deliver to the Issuer a schedule of annual debt service requirements on the Debt Instruments. In coordination with Bond Counsel, FSWC will assure that the Paying Agent/Registrar has been provided with a copy of the authorizing ordinance, order or resolution, S. FSWC will attend any and all meetings of governing body of the Issuer, its staff, representatives or committees as requested at all times when we may be of assistance or service and the subject of financing is to be discussed. t. FSWC will advise the Issuer and its staff of changes, proposed or enacted, in Federal and State laws and regulations which would in the opinion of FSWC affect the municipal bond market. u. FSWC will work with the Issuer, its staff and any consultants employed by the Issuer in developing financial feasibility studies and analyzing alternative financing plans. S. In addition to the services set out above, FSWC agrees to provide the following services when so requested; a. FSWC will provide its advice as to the investment of certain funds of the Issuer. FSWC will, when so directed, purchase those investments authorized to be purchased and FSWC will charge a normal and customary commission for each such transaction. b. FSWC will provide its advice and assistance with regard to exercising any call and refunding of any outstanding Debt Instruments, l� u • • 724 3 c. FSWC will provide its advice and assistance in the development of and financing for, any capital improvements programs of the Issuer. d. FSWC will provide its advice and assistance in the development of the long-range financing plan of the Issuer. e. FSWC will provide any other appropriate financial planning services as may be requested by the Issuer. • 6. The fee due to FSWC in accordance with Appendix A, which is attached hereto and incorporated herein, any other fees as may be mutually agreed and all expenses for which FSWC is entitled to reimbursement, shall become due and payable concurrently with the delivery of the Debt Instruments to the purchaser. 7. This Agreement shall become effective at the date of acceptance by the Issuer set out herein below and remain in effect thereafter for a period of five years from the date of acceptance, provided, however, this Agreement may be terminated with or without cause by the Issuer upon thirty (30) days' written notice. In the event of such termination, it is understood and agreed that only the amount due to FSWC for services provided and expenses incurred to the date of termination will be due and payable. No penalty will be assessed for termination of this Agreement. This Agreement is submitted in triplicate originals. When accepted by the Issuer, it, together with Appendix A attached hereto, will constitute the entire agreement between the Issuer and FSWC for the purposes and the considerations herein specified. Acceptance will be indicated by the signature of authorized officials of the Issuer together with the date of acceptance on all three copies and the return of two executed copies to FSWC. • By: Chief Executive Officer Respectfully submitted, FIRST SOUTHWEST COMPANY By: Anne urger gitrekin, Principal ACCEPTANCE CLAUSE The above and foregoing is hereby in all things accep a d proved by the County Commissioners of the Calhoun County, Texas, on this thq jj�%y of 1996. By: ATTEST: . County Clerk • (SEAL) 4 By: 725 APPENDIX A In consideration for the services rendered by FSWC, it is understood and agreed that its fee for each issue of Debt Instruments will be as follows: Base Fee - Any Issue $ 3,750 Plus $ 12.50 per $1,000 up to $ 250,000 or $ 6,825 for $ 250,000 Bonds Plus 11.50 per $1,000 next 250,000 or 9,750 for 500,000 Bonds Plus 7.00 per $1,000 next 500,000 or 13,250 for 1,000,000 Bonds Plus 4.75 per $1,000 next 1,500,000 or 20,375 for 2,500,000 Bonds Plus 2.75 per $1,000 next 2,500,000 or 27,250 for 5,000,000 Bonds Plus 1.05 per $1,000 next 5,000,000 or 32,500 for 10,000,000 Bonds Plus 1.00 per $1,000 next 10,000,000 or 58,250 for 20,000,000 Bonds For any bonds and/or obligations sold and delivered to the Texas Water Development Board or the U.S. Department of Agriculture Rural Development, the fee for each issue shall be 125% of the above fee schedule. For any issue of Advanced Refunding Bonds and/or other Debt Instruments involving Escrow Agreements, it is understood and agreed that our fee will be the fee schedule set out above plus 10 %. It is also understood and agreed that we will charge, in addition to our Financial Advisory fee, a computer fee to be negotiated on a case by case basis. First Southwest Company will bill the Issuer at Closing for each issue of Debt Instruments a Net Amount which will include a fee calculated on the above schedule as well as costs and expenses, where applicable, incurred on behalf of the Issuer for Bond Counsel (provided the Issuer has requested that First Southwest Company serve as its Agent in the payment of Bond Counsel fee), preparation, printing and distribution of the Notice of Sale, Official Statement, Uniform Bid Form or Private Placement Memorandum, independent consultants, information meetings, if any, presentations to rating agencies, rating fees and travel expenses, if any, printing of the Debt Instruments, and all appropriate costs and expenses associated with the closing and delivery of the Debt Instruments. • C] • 263 5 • • A Motion was made by Judge Hartzog and seconded by Commissioner Finster to pass the Order Authorizing The Issuance of Calhoun County, Texas Tax Anticipation Notes, Series 1996, Approving a Purchase Contract, Paying Agent) Registrar Agreement and an Official Statement, and Authorizing all other Instruments and Procedures Related thereto. Judge Hartzog, Commissioners Finster, Belk, Smith and Mikula all voted in favor. CERTIFICATE FOR ORDER THE STATE OF TEXAS COUNTY OF CALHOUN 1, the undersigned County Clerk of Calhoun County, Texas (the "County"), hereby certify as follows: 1. The Commissioners Court of the County convened in REGULAR TERM ON THE 14TIJ DAY OF OCTOBER, 1996, at the County Courthouse, and the roll was called of the duly constituted officers and members of said Commissioners Court, to wit: Howard G. Hartzog, County Judge R. Leroy Belk, Precinct I Janice Mikula, Precinct 2 Helen J. Smith, Precinct 3 Kenneth W. Finster, Precinct 4 and all of said persons were present, except the following absentees: % alu- thus constituting a quorum. Whereupon, among other business, the following was transacted at said Meeting: a written ORDER AUTHORIZING THE ISSUANCE OF CALHOUN COUNTY, TEXAS TAX ANTICIPATION NOTES, SERIES 1996, APPROVING A PURCHASE CONTRACT, PAYING AGENT/REGISTRAR AGREEMENT AND AN OFFICIAL STATEMENT, AND AUTHORIZING ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO (the "Order") was duly introduced for the consideration of said Commissioners Court. It was then duly moved and seconded that the Order be adopted; and, after due discussion, said motion carrying with it the adoption of the Order, prevailed and carried by the following vote: AYES: NOES: ABSTENTIONS: 2. A true, full and correct copy of the aforesaid Order adopted at the Meeting described in the above and foregoing paragraph is attached to and follows this Certificate; the Order has been duly recorded in said Commissioners Court's minutes of said Meeting; the above and foregoing paragraph is a true, full and correct excerpt from said Commissioners Court's minutes of said Meeting pertaining to the passage of the Order; the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of said Commissioners Court as indicated therein; each of the officers and members of said Commissioners Court was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid Meeting, and the Order would be introduced and considered for passage at said Meeting, and each of said officers and members consented, in advance, to the holding of said Meeting for such purpose, and said Meeting was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. SIGNED AND SEALED the 14th day of October, 1996. (SEAL) . n County Clerk 727 • ORDER AUTHORIZING THE ISSUANCE OF CALHOUN COUNTY, TEXAS TAX ANTICIPATION NOTES, SERIES 1996, APPROVING A PURCHASE CONTRACT, PAYING AGENT/REGISTRAR AGREEMENT AND AN OFFICIAL STATEMENT, AND AUTHORIZING ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO THE STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, Article 717w, Vernon's Texas Civil Statutes ("Article 717w"), authorizes a county, on recommendation of the county auditor of such county, to issue anticipation notes to pay a contractual obligation incurred or to be incurred for (i) the construction of any public work, (ii) the purchase of materials, supplies, equipment, machinery, buildings, lands, and rights -of -way for such county's authorized purposes, and (iii) professional services, including services provided by tax appraisal engineers, engineers, architects, attorneys, mapmakers, auditors, financial advisors, and fiscal agents; and WHEREAS, the County Auditor of Calhoun County, Texas (the "County") has • recommended that the Commissioners Court of the County authorize the issuance of tax anticipation notes to pay contractual obligations incurred or to be incurred for the construction of certain public works in the County and for the purchase of materials, supplies, equipment, machinery, buildings, lands, and rights -of -way for the County's authorized purposes, including the renovation, construction and improvement of, and the acquisition of equipment, materials and supplies and professional services related to (i) the County Courthouse, (ii) parking facilities for the County Courthouse, (iii) criminal justice facilities, (iv) parks and recreation facilities, and (v) roads, bridges and highways located in the County (collectively, the "Project"); and WHEREAS, the Commissioners Court of the County now deems it necessary and advisable to authorize, issue, and deliver said notes; and WHEREAS, the notes hereinafter authorized and designated are to be issued and delivered pursuant to Article 717w, Vernon's Texas Civil Statutes, as amended, and other applicable laws of the State of Texas; and WHEREAS, it is hereby officially found and determined that the meeting at which this Order was adopted was open to the public and public notice of the time, place, and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. 0 i THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: SECTION 1. AMOUNT AND PURPOSE OF THE NOTES. The note or notes of the County are hereby authorized to be issued and delivered in the aggregate principal amount of $3,353,319.75 FOR THE PURPOSE OF PAYING, IN WHOLE OR IN PART, FOR COSTS INCURRED TO PAY CONTRACTUAL OBLIGATIONS INCURRED OR TO BE INCURRED FOR THE CONSTRUCTION OF CERTAIN PUBLIC WORKS IN THE COUNTY AND FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, MACHINERY, BUILDINGS, LANDS, AND RIGHTS -OF -WAY FOR THE COUNTY'S AUTHORIZED PURPOSES, INCLUDING THE RENOVATION, CONSTRUCTION AND IMPROVEMENT OF, AND THE ACQUISITION OF EQUIPMENT, MATERIALS AND SUPPLIES RELATED TO (I) THE COUNTY COURTHOUSE, (II) PARKING FACILITIES FOR THE COUNTY COURTHOUSE, (III) CRIMINAL JUSTICE FACILITIES, (IV) PARKS AND RECREATION FACILITIES, AND (V) ROADS, BRIDGES AND HIGHWAYS LOCATED IN THE COUNTY (COLLECTIVELY, THE "PROJECT"),AND TO PAY ALL OR A PORTION OF THE PROFESSIONAL FEES IN CONNECTION WITH THE PROJECT AND THE ISSUANCE OF THE NOTES. SECTION 2. DEFINITIONS. As used in this Order, unless the context shall otherwise require, the following terms shall have the following respective meanings, to wit: "Notes" shall mean and include the Notes initially issued and delivered pursuant to this Order • and all substitute notes exchanged therefor, as well as all other substitute notes and replacement notes issued pursuant hereto, and the term "Note" shall mean any of the Notes. "Compounded Amount" shall mean, with respect to any Note and as of any particular date of calculation, the original principal amount of such Note, plus all interest accrued and compounded to the particular date of calculation, as determined in accordance with Section 3(b) hereof and the schedule attached thereto as Exhibit A. "Issuance Date" shall mean the date of delivery of the Notes to the initial purchaser or purchasers thereof against payment therefore. SECTION 3. DESIGNATION, DATE, DENOMINATIONS, NUMBERS, AND MATURITIES OF NOTES. Each note issued pursuant to this Order shall be designated: CALHOUN COUNTY, TEXAS TAX ANTICIPATION NOTE, SERIES 1996", and initially there shall be issued, sold, and delivered hereunder fully registered notes, without interest coupons, dated October 1, 1996, in the respective denominations and principal amounts hereinafter stated, numbered consecutively from R-I upward, payable to the initial registered owners thereof (as designated in Section 15 hereof), or to the registered assignee or assignees of said notes or any portion or portions thereof (in each case, the "Registered Owner"), and said notes shall be issued in the initial aggregate principal amount, and shall mature and be payable serially on November 15 in each of the years and in the aggregate maturity amounts, respectively, as set forth in the following schedule: 729 YEAR OF MATURITY (November 15) PRINCIPAL AMOUNT MATURITY AMOUNT 1999 $742,058.50 $850,000 2000 702,152.75 845,000 2001 670,973.00 850,000 2002 636,157.00 850,000 2003 601,978.50 850,000 SECTION 3. INTEREST. (a) The Notes scheduled to mature during the years, respectively, set forth above shall bear interest calculated on the basis of a 360-day year composed of twelve 30- day months from the Issuance Date to their respective dates of maturity, at the following rates per annum: YEAR OF MATURITY INTEREST RATE 1999 4.60% 2000 4.70 2001 4.80 2002 4.90 2003 5.00 Said interest shall be payable in the manner provided and on the dates stated in the FORM OF NOTE set forth in this Order. (b) Reference is hereby made to Exhibit A hereto, which sets forth the rounded original principal amounts at the Issuance Date for the Notes and the Compounded Amounts thereof (per $5,000 Maturity Amount) as of each May 15 and November 15, commencing on May 15, 1997, and continuing until the final maturity of the Notes. The Compounded Amount with respect to any date other than a May 15 or November 15 is the amount set forth on Exhibit A with respect to the last preceding May 15 or November 15, as the case may be, plus the portion of the difference between such amount and the amount set forth on Exhibit A with respect to the next succeeding May 15 or November I5, as the case may be, that the number of days (based on 30-day months) from such last • • _ 730 preceding May 15 or November 15, as the case may be, to the date for which such determination is being calculated bears to the total number of days (based on 30-day months) from such last preceding May 15 or November 15, as the case may be, to the next succeeding May 15 or November 15, as the case may be. SECTION 5. CHARACTERISTICS OF THE NOTES. Eegigralion. Transferand Exchange: Authentication. (a) The County shall keep or cause to be kept at the designated corporate trust office of Norwest Bank Texas, N.A., Dallas, Texas (the "Paying Agent/Registrar") books or records for the registration of the transfer and exchange of the Notes (the "Registration Books"), and the County hereby appoints the Paying Agent/Registrar as its registrar and transfer agent to keep such books or records and make such registrations of transfers and exchanges under such reasonable regulations as the County and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers and exchanges as herein provided. Attached hereto as Exhibit B is a copy of the Paying Agent/Registrar Agreement between the County and the Paying Agent/Registrar which is hereby approved in substantially final form, and the County Judge and County Clerk of the County are hereby authorized to execute the Paying Agent/Registrar Agreement and approve any changes in the final form thereof. The Paying Agent/Registrar shall obtain and record in the Registration Books the address of the registered owner of each Note to which payments with respect to the Notes shall be mailed, as herein provided; but it shall be the duty of each registered owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest . payments shall not be mailed unless such notice has been given. To the extent possible and under reasonable circumstances, all transfers of Notes shall be made within three business days after request and presentation thereof. The County shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, exchange and delivery of a substitute Note or Notes shall be paid as provided in the FORM OF NOTE set forth in this Order. Registration of assignments, transfers and exchanges of Notes shall be made in the manner provided and with the effect stated in the FORM OF NOTE set forth in this Order. Each substitute Note shall bear a letter and/or number to distinguish it from each other Note. Except as provided in (c) below, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Note, date and manually sign the Paying Agent/Registrar's Authentication Certificate, and no such Note shall be deemed to be issued or outstanding unless such Certificate is so executed. The Paying Agent/Registrar promptly shall cancel all paid Notes and Notes surrendered for transfer and exchange. No additional orders, ordinances, or resolutions need be passed or adopted by the goveming body of the County or any other body or person so as to accomplish the foregoing transfer and exchange of any Note or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Notes in the manner prescribed herein, and said Notes shall be of type composition printed on paper with 4 731 lithographed or steel engraved borders of customary weight and strength. Pursuant to Vernon's Ann. Tex. Civ. St. Art. 717k-6, and particularly Section 6 thereof, the duty of transfer and exchange of Notes as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of said Certificate, the transferred and exchanged Note shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Notes which initially were issued and delivered pursuant to this Order, approved by the Attorney General, and registered by the Comptroller of Public Accounts. (b) Payment of Notes and Interest. The County hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Notes, all as provided in this Order. The Paying Agent/Registrar shall keep proper records of all payments made by the County and the Paying Agent/Registrar with respect to the Notes. (c) In General. The Notes (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Notes to be payable only to the registered owners thereof, (ii) may be transferred and assigned, (iii) may be exchanged for other Notes, (iv) shall have the characteristics, (v) shall be signed, sealed, executed and authenticated, (vi) shall be payable as to principal and interest, and (vii) shall be administered and the Paying Agent/Registrar and the County shall have certain duties and responsibilities with respect to the Notes, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF NOTE set forth in this Order. The Notes initially issued and delivered pursuant to this Order are not required to be, and Shall not be, authenticated by the Paying Agent/Registrar, but on each substitute Note issued in ex- change for any Note or Notes issued under this Order the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE, in the form set forth in the FORM OF NOTE. (d) Substitute Paying Agent/Registrar. The County covenants with the registered owners of the Notes that at all times while the Notes are outstanding the County will provide a competent and legally qualified bank, trust company, financial institution, or other entity to act as and perform the services of Paying Agent/Registrar for the Notes under this Order, and that the Paying Agent/Registrar will be one entity and shall be an entity registered with the Securities and Exchange Commission. The County reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 120 days written notice to the Paying Agent/Registrar, to be effective not later than 60 days prior to the next principal or interest payment date after such notice. In the event that the entity at any time acting as Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the County covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Order, Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Registrar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and records relating to the Notes, to the new Paying Agent/Registrar designated and appointed by the County. Upon any change in the Paying Agent/Registrar, the County promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each registered owner of the Notes, by United States mail, 0 0 732 first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Order, and a certified copy of this Order shall be delivered to each Paying Agent/Registrar. (e) Book -Entry Only System. The Notes issued in exchange for the Notes initially issued to the purchaser specified in Section 15 herein shall be initially issued in the form of a separate single fully registered Note for each of the maturities thereof. Upon initial issuance, the ownership of each such Note shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company of New York ("DTC"), and except as provided in subsection (f) hereof, all of the outstanding Notes shall be registered in the name of Cede & Co., as nominee of DTC. With respect to Notes registered in the name of Cede & Co., as nominee of DTC, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created ("DTC Participant") to hold securities to facilitate the clearance and settlement of securities transaction among DTC Participants or to any person on behalf of whom such a DTC Participant holds an interest in the Notes. Without limiting the immediately preceding sentence, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Notes, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of Notes, as shown on the Registration Books, of any notice with respect to the Notes, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of Notes, as shown in the Registration Books of any amount with respect to principal of or interest on the Notes. Notwithstanding any other provision of this Order to the' contrary, the Issuer and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Note is registered in the Registration Books as the absolute owner of such Note for the purpose of payment of principal and interest with respect to such Note, for the purpose of registering transfers with respect to such Note, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Notes only to or upon the order of the registered owners, as shown in the Registration Books as provided in this Order, or their respective attorneys duly authorized in writing,, and all such payments shall be valid and effective to fully satisfy and discharge the Issuer's obligations with respect to payment of principal of and interest on the Notes to the extent of the sum or sums so paid. No person other than a registered owner, as shown in the Registration Books, shall receive a Note certificate evidencing the obligation of the Issuer to make payments of principal and interest pursuant to this Order. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Order with respect to interest checks being mailed to the registered owner at the close of business on the Record date, the words "Cede & Co." in this Order shall refer to such new nominee of DTC. (f) Successor Securitie5 Depository Transfers Out¢ide oak nth my SYstems. DTC may determine to discontinue providing its services as securities depository with respect to the M 733 Notes, and the Issuer may determine to discontinue the use of the book -entry only with DTC. In either of such events, the Issuer shall (i) appoint a successor securities depository, qualified to act as such under Section 17(a) of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Notes to such successor securities depository, or (ii) notify DTC and DTC Participants of the availability through DTC of Notes and transfer one or more separate Notes to DTC Participants having Notes credited to their DTC accounts. In such event, the Notes shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee of DTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names registered owners transferring or exchanging Notes shall designate, in accordance with the provisions of this Order. (g) Payments to Cede & Co. Notwithstanding any other provision of this Order to the contrary, so long as any Note is registered in the name of Cede & Co., as nominee for DTC, all payments with respect to principal of and interest on such Note and all notices with respect to such Note shall be made and given, respectively, in the manner provided in the representation letter of the Issuer to DTC. (h) DTC Letter of Representation. The officers of the Commissioners Court are herein authorized for and on behalf of the Issuer and as officers of the Issuer to enter into one or more Letters of Representation with DTC establishing the book -entry only system with respect to the Notes. SECTION 6. FORM OF NOTE. The form of the Note, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached only to the Notes initially issued and delivered pursuant to this Order, shall be, respectively, substantially as follows, with such appropriate variations, omissions, or insertions as are permitted or required by this Order. [The remainder of this page left blank intentionally] •. 734 FORM OF NOTE R- UNITED STATES OF AMERICA MATURITY STATE OF TEXAS AMOUNT CALHOUN COUNTY, TEXAS TAX ANTICIPATION NOTE $ SERIES 1996 INTEREST RATE ISSUANCE DATE MATURITY DATE CUSIP NO. _% November 20, 1996 November 15, REGISTERED OWNER: MATURITY AMOUNT: ON THE MATURITY DATE specified above, CALHOUN COUNTY, TEXAS (the "County"), being a political subdivision of the State of Texas, hereby promises to pay to the • Registered Owner set forth above, or registered assigns (hereinafter called the "Registered Owner") the Maturity Amount set forth above, representing the principal amount hereof and accrued and compounded interest hereon. Interest shall accrue on the principal amount hereof from the Issuance Date at the Interest Rate per annum specified above, compounded semiannually on May 15 and November 15 of each year commencing May 15, 1997. For convenience of reference, a table appears on the back of this Note showing the "Compounded Amount" of the original principal amount per $5,000 Maturity Amount compounded semiannually at the Interest Rate shown above and on such table. THE MATURITY AMOUNT of this Note is payable in lawful money of the United States of America, without exchange or collection charges. The Maturity Amount of this Note shall be paid to the Registered Owner hereof upon presentation and surrender of this Note at maturity, at the designated corporate trust office of Norwest Bank Texas, N.A., Dallas, Texas, which is the "Paying Agent/Registrar" for this Note, and shall be drawn by the Paying Agent/Registrar on, and solely from, funds of the County required by the order authorizing the issuance of the Notes (the "Note Order") to be on deposit with the Paying Agent/Registrar for such purpose as hereinafter provided, payable to the Registered Owner hereof, as it appears on the Registration Books kept by the Paying Agent/Registrar, as hereinafter described. The County covenants with the Registered Owner of this Note that on or before the Maturity Date for this Note it will make available to the Paying Agent/Registrar, from the "Interest and Sinking Fund" created by the Note Order, the amounts required to provide for the payment, in immediately available funds, of the Maturity Amount, when due. N 735 IF THE DATE for the payment of the Maturity Amount of this Note shall be a Saturday, Sunday, a legal holiday, or a day on which banking institutions in the city where the principal • corporate trust office of the Paying Agent/Registrar is located are authorized by law or executive order to close, or the United States Postal Service is not open for business, then the date for such payment shall be the next succeeding day which is not such a Saturday, Sunday, legal holiday, or day on which banking institutions are authorized to close, or the United States Postal Service is not open for business; and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS NOTE is one of a series of Notes dated October 1, 1996, authorized in accordance with the Constitution and laws of the State of Texas in the principal amount of $3,353,319.75 FOR THE PURPOSE OF PAYING, IN WHOLE OR IN PART, FOR COSTS INCURRED TO PAY CONTRACTUAL OBLIGATIONS INCURRED OR TO BE INCURRED FOR THE CONSTRUCTION OF CERTAIN PUBLIC WORKS IN THE COUNTY AND FOR THE PURC14ASE OF MATERIALS, SUPPLIES, EQUIPMENT, MACHINERY, BUILDINGS, LANDS, AND RIGHTS -OF -WAY FOR THE COUNTY'S AUTHORIZED PURPOSES, INCLUDING, BUT NOT LIMITED TO, THE RENOVATION, CONSTRUCTION AND IMPROVEMENT OF, AND THE ACQUISITION OF EQUIPMENT, MATERIALS AND SUPPLIES RELATED TO (I) THE COUNTY COURTHOUSE, (II) PARKING FACILITIES FOR THE COUNTY COURTHOUSE, (III) CRIMINAL JUSTICE FACILITIES, (IV) PARKS AND RECREATION FACILITIES, AND (V) ROADS, BRIDGES AND HIGHWAYS LOCATED IN THE COUNTY (COLLECTIVELY, THE "PROJECT"),AND TO PAY ALL OR A PORTION OF THE PROFESSIONAL FEES IN • CONNECTION WITH THE PROJECT AND THE ISSUANCE OF THE NOTES. ALL NOTES OF THIS SERIES are issuable solely as fully registered Notes, without interest coupons, in the denomination of $5,000 Maturity Amounts or any integral multiple thereof. As provided in the Note Order, this Note may, at the request of the Registered Owner or the assignee or assignees hereof, be assigned, transferred, converted into and exchanged for a like aggregate amount of fully registered Notes, without interest coupons, payable to the appropriate Registered Owner, assignee or assignees, as the case may be, having any authorized denomination or denomina- tions as requested in writing by the appropriate Registered Owner, assignee or assignees, as the case may be, upon surrender of this Note to the Paying Agent/Registrar for cancellation, all in accordance with the form and procedures set forth in the Note Order. Among other requirements for such assignment and transfer, this Note must be presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Note or any portion or portions hereof in any authorized denomination to the assignee or assignees in whose name or names this Note or any such portion or portions hereof is or are to be registered. The form of Assignment printed or endorsed on this Note may be executed by the Registered Owner to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Note or any portion or portions hereof from time to time by the Registered Owner. The Paying Agent/Registrar's reasonable standard or customary fees and charges for assigning, transferring, converting and exchanging any 9 736 • Note or portion thereof will be paid by the County. In any circumstance, any taxes or governmental charges required to be paid with respect thereto shall be paid by the one requesting such assignment, transfer, conversion or exchange, as a condition precedent to the exercise of such privilege. IN THE EVENT any Paying Agent/Registrar for the Notes is changed by the County, resigns, or otherwise ceases to act as such, the County has covenanted in the Note Order that it promptly will appoint a competent and legally qualified substitute therefor, and cause written notice thereof to be mailed to the registered owners of the Notes. IT IS HEREBY certified, recited, and covenanted that this Note has been duly and validly authorized, issued, and delivered; that all acts, conditions, and things required or proper to be performed, exist, and be done precedent to or in the authorization, issuance, and delivery of this Note have been performed, existed, and been done in accordance with law; that this Note is a general obligation of the County, issued on the full faith and credit thereof; and that ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Note, as such interest comes due, and as such principal matures, have been levied and ordered to be levied against all taxable property in the County, and have been pledged for such payment, within the limits prescribed by law. THE COUNTY also has reserved the right to amend the Note Order as provided therein, and under some (but not all) circumstances amendments thereto must be approved by the registered owners of a majority in aggregate principal amount of the outstanding Notes. BY BECOMING the registered owner of this Note, the Registered Owner thereby acknowledges all of the terms and provisions of the Note Order, agrees to be bound by such terms and provisions, acknowledges that the Note Order is duly recorded and available for inspection in the official minutes and records of the governing body of the County, and agrees that the terms and provisions of this Note and the Note Order constitute a contract between each Registered Owner hereof and the County. to 73'7 IN WITNESS WHEREOF, the County has caused this Note to be signed with the manual or facsimile signature of the County Judge of the County, countersigned with the manual or facsimile signature of the County Clerk of the County, and the official seal of the County has been duly impressed, or placed in facsimile, on this Note. (facsimile signature) County Judge, Calhoun County, Texas Countersigned: (facsimile signature) County Clerk, Calhoun County, Texas (SEAL) EORM OF REGISTRATION CERTIFICATE OF THE COMPTROLLER OF PUBLIC ACCOUNTS: COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. I hereby certify that this Note has been examined, certified as to validity, and approved by the Attorney General of the State of Texas, and that this Note has been registered by the Comptroller of Public Accounts of the State of Texas. Witness my signature and seal this (COMPTROLLER'S SEAL) Comptroller of Public Accounts of the State of Texas I • FORM OF PAYING AGENT/REGISTRAR'S At ITH NTICATION ERTIFI ATE PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Note is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) 0 • It is hereby certified that this Note has been issued under the provisions of the Note Order described in the text of this Note; and that this Note has been issued in exchange for a note or notes, or a portion of a note or notes of a series which originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated NORWEST BANK TEXAS, N.A. Dallas, Texas Paying Agent/Registrar 12 C Authorized Representative L. 739 FORM OF ASSIGNMENT: ASSIGNMENT • FOR VALUE RECEIVED, the undersigned Registered Owner of this Note, or duly authorized representative or attorney thereof, hereby assigns this Note to (Assignee's Social Security (print or typewrite Assignee's name and address, or Taxpayer Identification including zip code) Number) and hereby irrevocably constitutes and appoints attorney to transfer the registration of this Note on the Paying Agent/Registrar's Registration Books with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange or a commercial bank or trust company. NOTICE: The signature above must correspond with the name of the Registered Owner as it appears upon the front of this Note in every particular, without alteration or enlargement or any change whatsoever. SECTION 7. INTEREST AND SINKING FUND; TAX LEVY. A special Interest and Sinking Fund (the "Interest and Sinking Fund") is hereby created solely for the benefit of the Notes, and the Interest and Sinking Fund shall be established and maintained by the County at an official depository bank of the County. The Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of the County, and shall be used only for paying the interest on and principal of the Notes. All ad valorem taxes levied and collected for and on account of the Notes shall be deposited, as collected, to the credit of the Interest and Sinking Fund. During each year while any of the Notes or interest thereon are outstanding and unpaid, the Commissioners Court of the County shall compute and ascertain a rate and amount of ad valorem tax which will be sufficient to raise and produce the money required to pay the interest on the Notes as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of its Notes as such prin- cipal matures (but never less than 2% of the original amount of the Notes as a sinking fund each year); and said tax shall be based on the latest approved tax rolls of the County, with full allowance being made for tax delinquencies and the cost of tax collection. Said rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in the County 13 • 740 • for each year while any of the Notes or interest thereon are outstanding and unpaid; and said tax shall be assessed and collected each such year and deposited to the credit of the aforesaid Interest and Sinking Fund. Said ad valorem taxes sufficient to provide for the payment of the interest on and principal of the Notes, as such interest conies due and such principal matures, are hereby pledged for such payment, within the limit prescribed by law. SECTION 8. CONSTRUCTION FUND, There is hereby created and established in the depository bank of the County a fund to be called the "Calhoun County, Texas Tax Anticipation Note Construction Fund" (herein called the "Construction Fund"). All proceeds of the Notes shall be deposited in the Construction Fund. Money in the Construction Fund shall be subject to disbursements by the County for payment of all costs incurred in carrying out the purpose for which the Notes are issued, including but not limited to cost for construction, engineering, architecture, acquisition of furniture and equipment, financing, financial consultants and legal services related to the Project being financed with proceeds of the Notes and the issuance of the Notes. SECTION 9. INVESTMENTS. Funds on deposit in the Interest and Sinking Fund and the Construction Fund shall be secured by the depository bank of the County in the manner and to the extent required by law to secure other public funds of the County and may be invested from time to time in any investment authorized in the Public Funds Investment Act, Chapter 2256, Texas Government Code, at the direction of the County Judge, County Treasurer or County Auditor of the County; provided, however, that investments purchased for and held in the Interest and Sinking Fund shall have a final maturity no later than the next principal or interest payment date on which such funds will be needed, and investments purchased for and held in the Construction Fund shall have a final maturity of not later than the date the County reasonably expects the funds from such investments will be required to pay costs of the project for which the Notes were issued. Income and profits from such investments shall be deposited in the respective Fund which holds such investments; however, any such income and profits from investments in the Construction Fund may be withdrawn by the County (at the direction of the County Judge, County Treasurer or County Auditor of the County) and deposited in the Interest and Sinking Fund to pay all or a portion of the interest next coming due on the Notes. It is further provided, however, that any interest earnings on note proceeds which are required to be rebated to the United States of America pursuant to Section 13 hereof in order to prevent the Notes from being arbitrage Notes shall be so rebated and not considered as interest earnings for the purposes of this Section. SECTION 10. DEFEASANCE OF NOTES. (a) Any Note and the interest thereon shall be deemed to be paid, retired, and no longer outstanding (a "Defeased Note") within the meaning of this Order, except to the extent provided in subsection (d) of this Section, when payment of the principal of such Note, plus interest thereon to the due date (whether such due date be by reason of maturity or otherwise) either (i) shall have been made or caused to be made in accordance with the terms thereof, or (ii) shall have been provided for on or before such due date by irrevocably depositing with or making available to the Paying Agent/Registrar for such payment (1) lawful money of the United States of America sufficient to make such payment or (2) Government Obligations which mature as to principal and interest in such amounts and at such times as will insure the availability, without 14 741 reinvestment, of sufficient money to provide for such payment, and when proper arrangements have been made by the County with the Paying Agent/Registrar for the payment of its services until all • Defeased Notes shall have become due and payable, At such time as a Note shall be deemed to be a Defeased Note hereunder, as aforesaid, such Note and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes herein levied and pledged as provided in this Order, and such principal and interest shall be payable solely from such money or Government Obligations. (b) Any moneys so deposited with the Paying Agent/Registrar may at the written direction of the County also be invested in Government Obligations, maturing in the amounts and times as hereinbefore set forth, and all income from such Government Obligations received by the Paying Agent/Registrar which is not required for the payment of the Notes and interest thereon, with respect to which such money has been so deposited, shall be turned over to the County, or deposited as directed in writing by the County. (c) The term "Government Obligations" as used in this Section, shall mean direct obligations of the United States of America, including obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which may be United States Treasury obligations such as its State and Local Government Series, which may be in book -entry form. (d) Until all Defeased Notes shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Notes the same as if they had • not been defeased, and the County shall make proper arrangements to provide and pay for such services as required by this Order. SECTION 11. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED NOTES. (a) Replacement Notes. In the event any outstanding Note is damaged, mutilated, lost, stolen, or destroyed, the Paying Agent/Registrar shall cause to be printed, executed, and delivered, a new note of the same principal amount, maturity, and interest rate, as the damaged, mutilated, lost, stolen, or destroyed Note, in replacement for such Note in the manner hereinafter provided. (b) Application for Replacement Notes. Application for replacement of damaged, mutilated, lost, stolen, or destroyed Notes shall be made by the registered owner thereof to the Paying Agent/Registrar. In every case of loss, theft, or destruction of a Note, the registered owner applying for a replacement note shall furnish to the County and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, in every case of loss, theft, or destruction of a Note, the registered owner shall furnish to the County and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft, or destruction of such Note, as the case may be. In every case of damage or mutilation of a Note, the registered owner shall surrender to the Paying Agent/Registrar for cancellation the Note so damaged or mutilated. 0 15 (c) No Default Occurred. Notwithstanding the foregoing provisions of this Section, in the event any such Note shall have matured, and no default has occurred which is then continuing in the payment of the principal of or interest on the Note, the County may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Note) instead of issuing a replacement Note, provided security or indemnity is furnished as above provided in this Section. (d) Charge for Issuing Replacement Notes. Prior to the issuance of any replacement note, the Paying Agent/Registrar shall charge the registered owner of such Note with all legal, printing, and other expenses in connection therewith. Every replacement note issued pursuant to the provisions of this Section by virtue of the fact that any Note is lost, stolen, or destroyed shall constitute a contractual obligation of the County whether or not the lost, stolen, or destroyed Note shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Order equally and proportionately with any and all other Notes duly issued under this Order. (e) Authority for Issuing Replacement Notes. In accordance with Section 6 of Vernon's Ann. Tex. Civ. St, Art. 717k-6, this Section of this Order shall constitute authority for the issuance of any such replacement note without necessity of further action by the governing body of the County or any other body or person, and the duty of the replacement of such notes is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Notes in the form and manner and with the effect, as provided in Section 4(a) of this Order for Notes issued in exchange for other Notes. • SECTION 12. CUSTODY, APPROVAL, AND REGISTRATION OF NOTES; BOND COUNSEL'S OPINION; NOTE INSURANCE; AND CUSIP NUMBERS. The County Judge of the County is hereby authorized to have control of the Notes initially issued and delivered hereunder and all necessary records and proceedings pertaining to the Notes pending their delivery and their investigation, examination, and approval by the Attorney General of the State of Texas, and their registration by the Comptroller of Public Accounts of the State of Texas. Upon registration of the Notes said Comptroller of Public Accounts (or a deputy designated in writing to act for said Comptroller) shall manually sign the Comptroller's Registration Certificate attached to such Notes, and the seal of said Comptroller shall be impressed, or placed in facsimile, on such Certificate. The approving legal opinion of the County's Bond Counsel (with an appropriate certificate pertaining thereto executed by facsimile signature of the County Clerk of the County), a statement regarding the issuance of a municipal bond insurance policy to secure payment of debt service on the Notes, if any, and the assigned CUSIP numbers may, at the option of the County, be printed on the Notes issued and delivered under this Order, but neither shall have any legal effect, and shall be solely for the convenience and information of the registered owners of the Notes. SECTION 13. COVENANTS REGARDING TAX -EXEMPTION OF INTEREST ON THE NOTES. The County covenants not to take any action or refrain from taking any action which would adversely affect the treatment of the Notes as obligations described in section 103 of the • Internal Revenue Code of 1986, as amended (the "Code"), the interest on which is not includable in 16 743 the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the County covenants as follows: (a) to take any action to assure that no more than 10 percent of the proceeds of the Notes or the projects financed therewith (less amounts deposited to a reserve fund, if any) or the projects financed therewith are used for any "private business use," as defined in section 141(b)(6) of the Code or, if more than 10 percent of the proceeds are so used, such amounts, whether or not received by the County, with respect to such private business use, do not, under the terms of this Order or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Notes, in contravention of section 141(b)(2) of the Code; (b) to take any action to assure that in the event that the "private business use" described in subsection (a) hereof exceeds 5 percent of the proceeds of the Notes or the projects financed therewith (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; (c) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Notes (less amounts deposited into a reserve fund, if any) is directly or indirectly used to finance loans to persons, other than state or local governmental units, in contravention of section 141(c) of the Code; (d) to refrain from taking any action which would otherwise result in the Notes being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (e) to refrain from taking any action that would result in the Notes being "federally guaranteed" within the meaning of section 149(b) of the Code; (f) to refrain from using any portion of the proceeds of the Notes, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defined in section 148(b)(2) of the Code) which produces a materially higher yield over the term of the Notes, other than investment property acquired with -- (1) proceeds of the Notes invested for a reasonable temporary period of1 years or less or, in the case of a refunding bond, for a period of 30 days or less until such proceeds are needed for the purpose for which the bonds are issued, (2) amounts invested in a bona tide debt service fund, within the meaning of section 1.148-1(b) of the Treasury Regulations, and • 17 744 (3) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Notes; (g) to otherwise restrict the use of the proceeds of the Notes or amounts treated as proceeds of the Notes, as may be necessary, so that the Notes do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage) and, to the extent applicable, section 149(d) of the Code (relating to advance refundings); and (h) to pay to the United States of America at least once during each five-year period (beginning on the date of delivery of the Notes) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148(0 of the Code and to pay to the United States of America, not later than 60 days after the Notes have been paid in full, 100 percent of the amount then required to be paid as a result of Excess Earnings under section 148(f) of the Code. In order to facilitate compliance with the above covenant (h), a "Rebate Fund" is hereby established by the County for the sole benefit of the United States of America, and such Fund shall not be subject to the claim of any other person, including without limitation the Registered Owners of the Notes. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. For purposes of the foregoing (a) and (b),the County understands that the term "proceeds" includes "disposition proceeds" as defined in the Treasury Regulations and, in the case of refunding bonds, transferred proceeds (if any) and proceeds of the refunded bonds expended prior to the date of issuance of the Notes. It is the understanding of the County that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Department of the Treasury pursuant thereto. In furtherance of such intention, the County hereby authorizes and directs the County Judge of the County to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the County, which may be permitted by the Code as are consistent with the purpose for the issuance of the Notes. In the event that regulations or rulings are hereafter promulgated which modify, or expand provisions of the Code, as applicable to the Notes, the County will not be required to comply with any covenant contained herein to the extent that such modification or expansion, in the opinion of nationally -rec- ognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Notes under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Notes, the County agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally -recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Notes under section 103 of the Code. SECTION 14. DESIGNATION AS QUALIFIED TAX-EXEMPT OBLIGATIONS. The County hereby designates the Notes as "qualified tax-exempt obligations" as defined in Section 265(b)(3) of the Code. In furtherance of such designation, the County represents, covenants and 18 745 warrants the following: (a) that during the calendar year in which the Notes are issued, the County • (including any subordinate entities) has not designated nor will designate notes or other obligations, which when aggregated with the Notes, will result in more than $10,000,000 of "qualified tax- exempt obligations" being issued; (b) that the County reasonably anticipates that the amount of tax- exempt obligations issued during the calendar year in which the Notes are issued by the County (or any subordinate entities) will not exceed $10,000,000; and (c) that the County will take such action or refrain from such action as necessary, and as more particularly set forth in Section 13 hereof, in order that the Notes will not be considered "private activity bonds" within the meaning of Section 141 of the Code. SECTION 15. SALE OF NOTES. The Notes are hereby sold and shall be delivered to Southwest Securities, Inc. (the "Underwriter"), in accordance with the terms of the Purchase Contract in substantially the form attached hereto as Exhibit C which the County Judge of the County is hereby authorized and directed to execute and deliver and the County Clerk of the County is hereby authorized to attest. The County will initially deliver to the Underwriter one Note for each maturity of the Notes authorized under this Order. It is hereby officially found, determined, and declared that the terms of this sale are the most advantageous reasonably obtainable. The Notes shall initially be registered in the name of Southwest Securities, Inc. SECTION 16. APPROVAL OF OFFICIAL STATEMENT. The County hereby approves the form and content of the Official Statement relating to the Notes and any addenda, supplement, • or amendment thereto, and approves the distribution of such Official Statement in the reoffering of the Notes by the Underwriter in final form, with such changes therein or additions thereto as the officer executing the same may deem advisable, such determination to be conclusively evidenced by his execution thereof. The distribution and use of the Preliminary Official Statement dated October 7, 1996, prior to the date hereof is hereby ratified and confirmed. The Commissioners Court of the County hereby finds and determines that the Preliminary Official Statement and the Official Statement were and are "deemed final" (as that term is defined in 17 C.F.R. Section 240.15c-12) as of their respective dates. SECTION 17. CONTINUING DISCLOSURE UNDERTAKING. (a) Annual Reports. The County shall provide annually to any SID, within six months after the end of each fiscal year ending in or after 1996, financial information and operating data with respect to the County of the general type included in the final Official Statement authorized by this Order being the information described in Exhibit D hereto. Any financial statements so to be provided shall be (1) prepared in accordance with the accounting principles described in Exhibit D hereto, or such other accounting principles as the County may be required to employ from time to time pursuant to state law or regulation, and (2) audited, if the County commissions an audit of such statements and the audit is completed within the period during which they must be provided. If the audit of such financial statements is not complete within such period, then the County shall provide unaudited financial statements to any SID within the six month period described above and shall provide audited financial statements for the applicable fiscal year to any SID, when and if the audit report on such statements become available. 19 746 If the County changes its fiscal year, it will notify each NRMSIR and any SID of the change • (and of the date of the new fiscal year end) prior to the next date by which the County otherwise would be required to provide financial information and operating data pursuant to this paragraph (a). The financial information and operating data to be provided pursuant to this paragraph (a) may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document, if it is available from the MSRB) that theretofore has been provided to each NRMSIR, if required, and any SID or filed with the SEC. (b) Material Event Notices. The County shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any of the following events with respect to the Notes, if such event is material within the meaning of the federal securities laws: A. Principal and interest payment delinquencies; B. Non-payment related defaults; C. Unscheduled draws on debt service reserves reflecting financial difficulties; D. Unscheduled draws on credit enhancements reflecting financial difficulties; • E: Substitution of credit or liquidity providers, or their failure to perform; F. Adverse tax opinions or events affecting the tax-exempt status of the Notes; G. Modifications to rights of holders of the Notes; H. Note calls; 1. Defeasances; J. Release, substitution, or sale of property securing repayment of the Notes; and K. Rating changes. The County shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any failure by the County to provide financial information or operating data in accordance with paragraph (a) of this Section by the time required by such paragraph. (c) fimitations, Disclaimers, and Amendments. The County shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the County • remains an 'obligated person" with respect to the Notes within the meaning of the Rule, except that Pill 747 the County in any event will give notice of any deposit made in accordance with Section 10 of this • Order that causes Notes no longer to be outstanding. The provisions of this Section are for the sole benefit of the Holders and beneficial owners of the Notes, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The County undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the County's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The County does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Notes at any future date. UNDER NO CIRCUMSTANCES SHALL THE COUNTY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY NOTE OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE COUNTY, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the County in observing or performing its obligations under this Section shall • comprise a breach of or default under the Order for purposes of any other provision of this Order. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the County under federal and state securities laws. The provisions of this Section may be amended by the County from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the County, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Notes in the primary offering of the Notes in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the Holders of a majority in aggregate principal amount (or any greater amount required by any other provision of this Order that authorizes such an amendment) of the Outstanding Notes consent to such amendment or (b) a person that is unaffiliated with the County (such as nationally recognized Bond Counsel) determined that such amendment will not materially impair the interest of the Holders and beneficial owners of the Notes. The County may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from • lawfully purchasing or selling Notes in the primary offering of the Notes. If the County so amends the provisions of this Section, it shall include with any amended financial information or operating 21 • data next provided in accordance with paragraph (a) of this Section an explanation, in narrative form, • of the reason for the amendment and of the impact of any change in the type of financial information or operating data so provided. (d) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "MSRB" means the Municipal Securities Rulemaking Board. "NRMSIR" means each person whom the SEC or its staff has determined to be a nationally recognized municipal securities information repository within the meaning of the Rule from time to time. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC" means the United States Securities and Exchange Commission, "SID" means any person designated by the State of Texas or an authorized department, officer, or agency thereof as, and determined by the SEC or its staff to be, a state information depository within the meaning of the Rule from time to time. SECTION 18. FURTHER PROCEDURES. The County Judge, County Treasurer, County Auditor and County Clerk of the County, and all other officers, employees, and agents of the County, and each of them, shall be and they are hereby expressly authorized, empowered, and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge, and deliver in the name and under the corporate sea] and on behalf of the County all such instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Order, the Notes, and the sale of the Notes. In case any officer whose signature shall appear on any Note shall cease to be such officer before the delivery of such Note, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. Furthermore, at any time prior to the delivery of the Notes the County Judge and County Clerk of the County each are hereby individually authorized and directed to approve any changes or corrections to this Order or to any of the instruments authorized and approved by this Order necessary in order to (i) correct any ambiguity or mistake or properly or more completely document the transaction contemplated and approved by this Order, (ii) obtain a rating from any of the national bond rating agencies, (iii) obtain a municipal bond insurance policy to insure the timely payment of principal and interest on the Notes, or (iv) obtain the approval of the Notes by the Texas Attorney General's office. SECTION 19. ORDER A CONTRACT; AMENDMENTS. This Order shall constitute a contract with the Registered Owners of the Notes, binding on the County and its successors and assigns, and shall not be amended or repealed by the County as long as any Note remains 22 749 outstanding except as permitted in this Section. The County may, without the consent of or notice to any registered owners, amend, change, or modify this Order as may be required (i) by the provisions hereof, (ii) for the purpose of curing any ambiguity, inconsistency, or formal defect or • omission herein, or (iii) in connection with any other change which is not to the prejudice of the registered owners. The County may, with the written consent of the registered owners of a majority in aggregate principal amount of the Notes then outstanding affected thereby, amend, change, modify, or rescind any provisions of this Order; provided that without the consent of all of the registered owners affected, no such amendment, change, modification, or rescission shall (i) extend the time or times of payment of the principal of and interest on the Notes, reduce the principal amount thereof or the rate of interest thereon, (ii) give any preference to any Note over any other Note, (ii) extend any waiver of default to subsequent defaults, or (iv) reduce the aggregate principal amount of Notes required for consent to any such amendment, change, modification, or rescission. Whenever the County shall desire to make any amendment or addition to or rescission of this Order requiring consent of the registered owners, the County shall cause notice of the amendment, addition, or rescission to be sent by first class mail, postage prepaid, to the registered owners at the respective addresses shown on the Registration Books. Whenever at any time within one year after the date of the giving of such notice, the County shall receive an instrument or instruments in writing executed by the registered owners of a majority in aggregate principal amount of the Notes then outstanding affected by any such amendment, addition, or rescission requiring the consent of the registered owners, which instrument or instruments shall refer to the proposed amendment, addition, or rescission described in such notice and shall specifically consent to and approve the adoption thereof in substantially the form of the copy thereof referred to in such notice, thereupon, but not otherwise, the County may adopt such amendment, addition, or rescission in substantially such form, . except as herein provided. No registered owner may thereafter object to the adoption of such amendment, addition, or rescission, or to any of the provisions thereof, and such amendment, addition, or rescission shall be fully effective for all purposes. SECTION 20. INCORPORATION OF RECITALS. The County hereby finds that the statements set forth in the recitals of this Order are true and correct, and the County hereby incorporates such recitals as a part of this Order. SECTION 21. EFFECTIVE DATE. This Order shall become effective immediately after its passage. [The remainder of this page left blank intentionally.] 23 • 750 PASSED AND APPROVED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS ON THE 14TH DAY OF OCTOBER 1996. ATTEST: 1)4 % A County Clerk, Calhoun County, Texas (SEAL) . 0 [SIGNATURE PAGE TO NOTE ORDER] 751 COMPOUNDING DAng I1-20-96 05.15-97 11-15-97 05.15-98 11-15-98 05-15-99 11-15.99 05-15.00 11-15-00 05-15-01 11.15.01 05-15-02 11-15-02 05.15-03 114 5.03 EXHIBIT A COMPOUNDED AMOUNTS OF NOTES (Figures represent Compounded Amount per $5,000 of Maturity Amount) Maturity Maturity Maturity Maturity 11-15-99 11-15.00 11-15.01 11-15-02 Interest Rate Interest Rate Interest Rate Interest Rate 4.600/6 e 7nai n 001 a QAa/ Maturity 11-15-03 Interest Rate a nno. S742,058.50 $702,152.75 $670,973.00 $636,157.00 $601,978.50 • �1 1 0 752 EXHIBIT B FORM OF PAYING AGENT/REGISTRAR AGREEMENT 753 EXHIBIT C FORM OF PURCHASE CONTRACT 0- • le 0 EXHIBIT D DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 17(a) of this Order: Annual Financial Statements and Operating Data The financial information and operating data with respect to the County to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: Appendix B (Financial Statements for the last completed fiscal year which will be unaudited, unless an audit is performed in which event the audited financial statements will be made available.) 2. All quantitative financial information and operating data with respect to the County of the general type included in the Official Statement under Tables 1 through 15. • Accounting Principles The accounting principles referred to in such Section are the accounting principles described in the notes to the financial statements referred to in paragraph I above. 755 ORDER APPROVING 1996 TAX ROLL & LEVY AND THE 1996 CALHOUN COUNTY FARM TO MARKET & LATERAL ROAD TAX ROLL AND LEVY A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to approve the Order Approving 1996 Calhoun County Tax Roll & Levy and Calhoun County Farm to Market & Lateral Road 1996 Tax Roll and Levy. Commissioner Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. ORDER APPROVING CALHOUN COUNTY TAX ROLL FOR 1996 WHEREAS, the Chief Appraiser for the year 1996 has heretofore certified the appraisal roll to the Tax Assessor, and the appraisal roll with tax amounts shown, which now constitutes the tax roll, has been submitted to the Commissioners' Court; and WHEREAS, pursuant thereto the Chief Appraiser has compiled the Calhoun County tax roll for the year 1995 as required by law and that the certificate contained on the State Property Tax Board 1995 County Report of Property Value (which report has • been prepared by the Chief Appraiser) has been signed and executed; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS: SECTION 1. That said Calhoun County tax roll for the year 1996 be entered and the same is hereby approved. PASSED AND APPROVED this the 14th day of October, 1996, COMMISSIONERS COUI T OF CALHOUN COUNTY, TEXAS Judge ATTEST: • i� —/GLL� MaAene hul, County Clerk 756 I 1 U • } CATEGORY: Taxable value CALHOUN COUNTY 1996 TAX ROLL AND LEVY ASSESSED vALUE: $ 1,699,220,823 RECEIVE-D OCT 0.4 1996 Howard G. Hartzog Calhoun County Judq� TAX LEVY: $ 6,493,391.11 T, Andrew J. Hahn, Jr., Tax Assessor/Collector of the Calhoun County Appraisal District, do solemnly swear that the tax roll and levy above contains a correct and full list of the real and personal property as submitted to me by the Calhoun County Appraisal District. J. Ha� , ',Tr., Tax sesao County Appraisal District subscribed and sworn to before me this 2nd day of October, 1996. Nancy w. Bake , Notary Public in and for the State of Texas. My commission expires 05-18-99. gyp`/"r'6t� NANCY W. BAKER •`�r NOTARY PUBLIC State of Texas ot. Comm. Exp. 05 18 99 757 CALHOUN COUNTY FARM TO MARKET & LATERAL ROAD 1996 TAX ROLL AND LEVY CATEGORY: ASSESSED VALUE: Taxable Value $ 1,680,913,269 RECEIVED OCT 04 1996 Howard G. Hartzog Calhoun County Judg* TAX LEVY: $ 539,571.66 X, Andrew J. Hahn, Jr., Tax AssessorlCOIIBCtOr of the Calhoun County Appraisal District, do solemnly swear that the tax roll and levy above contains a correct and full list of the real and personal property as submitted to me by the Calhoun County Appraisal District. C Hahn, Jr., Tax sessor/collector County Appraisal District Subscribed and sworn to before me this 2nd day of October, 1996. Nancy`6J. Bak1r, Notary Public in and for the State of Texas. My commission expires 05-18-99. *�*NANCY W. BAKER NOTARY PUBLIC • State of Texas Comm. Exp. 05.1a 99 7513 i 0 LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM GRANT APPLICATION A Motion was made by Commissioner Smith and seconded by Commissioner Finster to apply for the Local Law Enforcement Matching funds Block Grants Program and take the matching amount of $1,234.00 out of Commissioners' Court legal fees. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. TEXAS DEPARTMENT OF HOUSING & COMMUNITY AFFAIRS FOR SEWER SERVICE FOR CRESTVIEW ADDITION. This will be placed on October 31st agenda. No action was taken this date. PARKS AND RECREATION MASTER PLAN COMMITTEE - APPOINTMENTS A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following names be added to the list of Parks & Recreation Master Plan Committee members that were aVpointed September 27, 1996. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. Justo Leal, Jr. Oscar Martinez Gloria Ybarra J. D. Gonzales Ralph Cormier Calvin Ragusin Joe Almanza Sam Chavez Arnold Davila SURPLUSISALVAGE ITEM - DISPOSITION Roger Martinez David Lugo Chris Gonzales Roger Galvan Arnold Rangel Greg Falcon Mary Lou Morales Hilda Rendon Tom Flores A Motion was made by Commissioner Finster and seconded by Commissioner Belk to declare the following items as Surplus/Salvage to be sold at the Chamber of Commerce Auction. Commissioners Finster, Belk, Mikula and Smith and Judge Hartzog all voted in favor. %S� 1 ¢7"m9-1996 3: 38PM FROM CALHOUN CO. AUDITOR 512 653 4614 Calhoun County Public Library System (512)552-7323 200 W. Mahan Port Lavaca, Texas 77979 Friday, September 27, 1996 Memo to: Ben Comiskey, County Auditor From: Cynthia H. Beard, Library Director re: IBM Typewriters at Seadrift There are 3 old IBM typewriters in the Seadrift Branch Library. They need to be repaired if possible. 1 want to have them declared salvage or surplus, so that we can get some funds to have ,one of them repaired or buy a new typewriter for that library. Their serial numbers we: #2862 #007112 #107990 Thank you. mjA NIA a blue color (may have been donated to them by a patron or Friends group) a tan color a tan color P. 2 C • 760 /015 1019/96 GFAAG FIXED ASSETS WITB SALE/DISPOSAL PENDING BY DEPARTMENT FIXAST.OTF PAGE 1 DEPARTMENT GENERAL DATE CO. STORAGE BASE DESCRIPTION DESCRIPTION IW.N SERIAL D ACGUIRED COST ID it LOCATION ......................................................... CCUIITY TYPEWRITER CANON 55OX-II U/24% NEMORT ...................................... 495-CO59 A92035654 ..................................................... 1986/09/30 $825.00 AUDITOR'S OFFICE AUDITOR Total: ,--_-$825.0D CRIME VICTIM COMPUTER IBM PC WT 640K; KEYBOARD 476.0001 FCC#AR09SA516D, MONITOR 1986/IZ/31 83,656.00 AUDITOR'S OFFICE ASSISTANCE 6*2034361, SOFTWARE;DDA, LOTUS *"40457 123 Total: $3,656.00 --'---- a�ccos=ac c_-=-eva�-__ sa —a �s a=ov-rs_-�a=c_sve-aveae �- casesse: ose_sseoaes eaaeee __ae_�esa saa_a:_av¢ .e Total: $4.481.00 In O: (O O w m w w CD m v w PROCLAMATION NAMING HELEN SMITH "YELLOW ROSE OF TEXAS" Judge Hartzog asked the following Proclamation be entered into the Minutes of the Court. Tor Owe 44 TjrXX.* KEN ARMBRISTER District 18 September 14, 1996 Dear Yellow Rose of Texas recipient, COMMITTEES: Chairman - STATE AFFAIRS EDUCATION INTERNATIONAL RELATIONS. TRADE B TECHNOLOGY NATURAL RESOURCES SUB -COMMITTEE ON WATER As President Pro Tempore of the Texas Senate, and as Governor of the State of Texas, on this day September 14, 1996, I have commissioned you as a Yellow Rose of Texas. Under the powers granted me, I have named you a Yellow Rose of Texas to act as an ambassador of goodwill and hospitality in our great state of Texas. Your hard work and dedication on behalf of all Texans in your position as a public servant has not gone unnoticed. You're an example of the many fine public servants we have in our great state. I am pleased to name you as a Yepow Rose, and wish you continued success in serving the people of the state of Texas. May God bless you and your family, and may God bless Texas! Sincerely, Ken Armbrister Governor for a Day - September 14, 1996 P.O. Box 12068 Austin, Texas 78711 (512)463-0118 TDD t512) 475-3758 3205 E. Mockingbird Victoria, Texas 77904 1512) 572.8061 • • 762 • • n13YT . s r'1 THE STATE,OF TEXAS n to aii to ohm thes�sents spa(1comegeeti6s:Xno,�Se, that Helen J. Smith isk e6 comxxz sionea` YeLu� Xose o9,JS s under tie laws of tie State o � ,f nth ad i� tsynAe 7es, and enrol ments ap) erteujun to saidoce.,* testimo6 lv6rere , c7diave sl ned Ng name and azused ' tie Se 6iS'tate, t[W 14th j/ Qf September �y ,49�j LL,V I � Ken Armbrister GOVelmop Of texAs 763 GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A Motion was made by Commissioner Belk and seconded by Commissioner Mikula that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that b the usa a of such permit GBRA agrees that such facilitie es and th installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Volume R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. Commissioners Belk, Mikula, Smith and Finster and Judge Hartzog all voted in favor. �yytiYYl.f.Qa .1 /9M D�J kn d e)E Uj("C) Lk-e ( a LL CII • e e it � t :,�'S' � ~� . ~ • � �Yra rn . e e .,1 LPI t rat u 1LAKiE / f �i INSE SEE INSET l� �I S II t� 11 II I `\ 1 ! j INGi _t.OIR^ 766 m P",q t;'A 17'7 ,"'70AI 1, a9 7GG )70 11 Al /A Zove Immi I 7 'pa /1/ 117 fy)arl (T r'trnc_s, 0 Z74a'k, 1 1 767 Ova W D ol •�W 1 z5vz 6 769 1 r iM `y 1/ •v t' ..J / .r L.� s Ck rya PC , acl i 0 770 19 • 56 IA AREA 514'erl 4+1; A3 T)owAs4reft C40 4-io 164008'2 slow Af 6* 731' icT AS . Bu I CST.. If 7.3 DATE DISTRIBUTION 771 Fvan6s eo"-Ty) Pt T -�� 3'' . (D 7- z "Z 9 772 , N :_J,,L__-J1 L—_— j Iq INDtANOLk a77 Inetid'no% `� (♦ � "A R E fl •»s7aerSha ��48Y \ \ S££ INSET , THIS F' 9O' A "i \' \+/ / .. \ \ 1 � /,fie•/ � \ �"� \�, ((yy 1570 ( I . .' VI 773 _l 774 222� X P 1`j 775 ?3 6 x 0 0 I - 776 4L4Af0 \ t 1 777 Lop. R E A 15 kV2rl-�'ilin 41 Zoo's M CIZ CU�o l7a 4,o' r:=ee"tl72i!waee 13 L. T) I LET AS;, U. DATE -- 1-0) - 7 3 0 778 �' N", Y ; S091 � - i i t,091 0/9/ w > 008•Z • :. sqq /66/ LL6/ • Yd991 • r /66/ £< h .•- e "1 .. is ,-w_..� r, �OS� t D12ot,J D1Y 779 U t '• � 7 (�-45 Ir j >.. ♦ �p♦� ;} d� 90 Sere { Encese � 1� �, N ; , ; tFa ,, .. .. � � Cr ., `�' �f +- 7��z1, rt •�i�M3S , t rAA�}jy 5. r Y• '"' A (Z E f-1 J 5 -~ \✓aminq: Gos ��' �.>. - �r . Y o ( �hc�ianola / Zoos Y1 c1 i a ,no i �l Awdet-AMW Inlet pLhuving : , -i9 See Shtet�� r •_. .: ; :� . 84008' 25 W O • Thoim �sov� Stye! Pi rr~ „ 6 731 , �.w SBu LT. A .I i DATE DISTRIBUTION NY' i' . k�r'{��i ER DISTR P 781 .1 LLA LU (j) (a I OAL LAS M \ 211 782 I r ' x 9d Bare e AREA i 5_ 1✓o�ninq: !� ` Linf C3nssnq I�1►Y1�T)oWp5IY2AM g'/7rep. O� 6 , t . 3 tools iYI�Y' 1 �►� o,,nola Sh6elef 1� ' fbwdartiorn Inlet Ghu9 See"c%yP �. -a r 't1 ♦ XT V • � h a � les�n9 � o�� 1-1L �1- 15 a9�3 l AS BUILT.. 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' �R4 f 1 1 ih; v 1. t { , w 1 /1 , A e'F f t� (. { • r�*wi f R 'k �� r' J• j' j•t' J � � � �' ' 1 Y ,�• �r`ar' Rim .913 30 bore } Encase r 1 StFir 1 vA 96, 6 . � V�rj'%1in W _Dans-ireAM 3'neep.:. -E O. r �h t0.1f101Q. 9s ) -t- OOS L 0.��dV1 p- U0 . Y Powddrhorn Inlet GTron '� n • See Sheets 785 a � 1 is Alt R ,e + ,. 5d bore Encase ..ns. i 2 i { ■■y tr! 4 a a r i.' f�, . Xf .� . R }� iti i;Y� � ^ < •,�Zd� lei ', 6a �� iyt� i i i 1 . / J I N 5 �/ y0i . 3 7sy •:4 ��+ 7 7' , 2 G•„� ' f , ��# '. I',T ✓OMIU7 / q �tctrt' a rt1 , 1 , 1 j i� '1• . Line Ch-ssnq wnsire-Ani 3,oee dys8 iva ` Cj�rtii� 1 ? L � Alov) �a PoWderhovn Imle! Lfrnrsiny See Sheet 1i Steel 4° 08� W " 731' �6 d' AS,,BUILT DATE MATCH LME "R.I DWG. D-17 . •AAl1� _ � _ w . I► T I"a . •� . . T . A . • IY a i A T r • • . • a J /a . . r Skannon E.�� 4- 1 3 - a9 "1 -7 -P� 787 me* i U�\ 0 0 frfy Y 89 I I n 0 0, - 790 MONICA -q- 1Z- Y, mF-nez 30Z2 7sr 6rl,? 0 iL61 • 0090 cll� 20 7" h. F C\A 91 0 v -1 Ak MON RD 11uGNES 3oa.5 olq-E 7193 794 `fy t 1 g;.;li„�. � SHEET r►� "U„1S 1. + or832 16¢0 60 lor r 1309 la66 C• Sp Stiubi 1 Traoy Grimes r ,1628 slam C. soatz �N 1 Calho 167k un Co. Prec. 11 H. Karleo ,,:` i :°1H27 s• t. Taylor 1 $29 S31, EeQuibalifJ,htr V154% $ . r s16aSen 1�>1648 Rahbnaldt �113 0 654 of t BaMeff Rick's ` Seafood " ntu� agjg0 J. 1779 n�s 1� ,i �818 JfeIJG J O A3"1q 1 1 `- re a—Qo-m o s L;ler �513 !3 -3o27 l 1 1 s 795 Otto. • S4 Y-e Am zInw, 11 13 *5 S+o:0,oy-% I POWaer-A01PW 117let 6)ZWWny See Sheet-L,,S—or�- —Zf - .? 4V' 0 r Ll 4"os, w 731' s P\R-D [-A CoQ-k, B U I L: MATCH LINE .796 .RV s '` V•.f Y' \ Y56 ,,� 1 : • 1 1 \\ Y + / i �" of y�y ray ;,•1 1. rS.r '. •r, '. K 30 0-ore Encase 1 A L /i 1✓orninq: Goo E"Pe, �f {61itic� jDoWY'�SreArq 3 rce!P 4 a D � �� d 14n0 i a._ y�ysd • '. 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N ay -- �019�� ) aot� OENGINEERING", 'COMPANY CONSULTANTS n� 0 521 Its 0 RC) e . as(3 I ' I J .Q 1 O m L 1 • U i; i• p Y • I N ob 6' f CEMTER A 623 ra 1 i I1 i f ! i i ! 20@Tlr1 21354 , !7 ;4;IPI`1 102165 I 2184 I �ji�lsss t 7+ ; I ply 773 � s ,. 23078— - r I U! i I � I , +eras 'f 1 2�sbp i� rs52 � � i a o25id G� Q.q °fi J10l, z„ t775' 0}yl Y/}ry BLLRW 1 � ��d CKSonI r 1 ao li . � Cline Li-. 2v— ZSI 8 C��1C18 ,)I !1 A., 0 824 Z ' ISONAVE, i Jam` `e W �O�•1 I N r � of 4 ✓ 1 h ti. ) 3 1 ! ri; in d It I to Vp pr R •.p ID CD y' I T i s rr ./ oLD L o'CR T JJr 0 .3 y3Q�{�.Y�+'7 y '�• � (nr^�f1�wa'a1\ a(rE sl, l�,>,l' < �. r}r rl t• rh `- i W' . 1 kl > .{1,'� 3 �yiy 11- " V m co .Z....LLLL`�.5 I y '\ J tR' ;� T 'fie '`',t< ,t.Vk M Z S' lb 'Jo L'a 1 t3 • Im j,q: I � � ------------ 77 Alz �otl��_ ,p a Aj cr 827 ,739 . ;0 j� LA I '`'1 m . _ �I .V:'�-.�+rf1 •740 STATF - e f Encose� 1'En'nlj c' i Igo' �y M1 - En�ose i I `pfu,, : v rl- L 1,voH +4 �o -a99P3 • + w 9D t#b, 4 2�3 f :I • • V 20874 Ir 1*1699 41 -P&V '\_, : k 2188 _ \ j_ Ip o7T -i�'.-TAYLOR AVE %fall �ARMSON, AvE. 1. VAN i5UR-Ft' a47o �` �. Vn CKSOPI Av tL .i r7o ADAMS Avt- 629 'lr_c e- 0 s afoes. No I•' I J71�I ;rn.1 f� A R. Berger 600 I F 2 4f3' MONRDE �I 610 A Loy Loy 1 716 - P f Torkingfon . 2 h 755 • f Caddo Oil Co. p N u 715 • N d z A. D. Johnston f to a� • 806 Me. Donald a' 0 632 A L.,G Me Donald • L G. McDonald � l 817 it� 7564 Me Donald ' D. A. Raymond L: Soto " I,r w n u 831 0 PO"K .1 E. Wearhefly 666 0 It 0 to H. D. Yeory t- 0644 A. A. Jmrsna W 10776 D. W. Rogin W. L. Van Znodt 624 C. M. Davis W. Klaus W 649 645 p a. mousel 21 Q) S • W E Schniftbauerto 654 0 Max Foykus 1657 0 Are 14 A RRI S 0 Pf -6 at 0 1662 Robert E. Erwin \jc (09 T-5 E2-':7 9 Z- in 19,6 vi 0 N VAN 7W *If 0 0 rx MC9 832 MAP w COA;Af� 1"*:k� 655 0 .00 4-, 0 8 �-,Ivr YN 4m 600' Row 1(dj va 13001 slip �-7 J N SL cocr—K. -7tt7 WA TER STREET 2C Ja 0, D-Zoc- S33 02024 2087O I *2135 0?165 218401 !1*1699 • ICI Avt- W 16U A 71.5 4 1. VAN 95UP9tQ I , Mf)NP'JC A%.'i:- POL r A -on James . • -298� 834 • V•' u uIL M IN .' Er . 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"(z ol) 30 Bore ----------------- -- to tot Iq lvi'l) 70 pla- D / 9 /9 karri5Dn 1.1 mI a v , i Y ti'a Qo y m4: coo • ci 40 ------ _ _ 1 = g I w part � 'J Y x d t0 N I > tD H H U C 70 O U I Y 7 M L'• 325" 30 Bore J AAc 1�So m o P,�. D l q ra 3 T �Yt'-164" f;L-- w N P d tD Q f� V rctID N F r tD d O 0 10 • ?Ca- _D I The County Clerk, J.P.# 2, J.P.# 3, J.P.# 4 and J.P. #5 presented their reports for September, the District Clerk and the Tax Assessor -Collector presented their reports for August, and the Sheriff presented his report for August and September, and after reading and verifying same, a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said reports be approved. Commissioners Mikula, Smith, Belk, Finster and Judge Hartzog all voted in favor. MR A motion was made by Commissioner Finster and seconded by Commissioner Mikula that the following Budget Amendments be approved. Commissioners Finster, Mikula, Belk, Smith, and drudge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: M l LEI �j1.-� (Department making this request) Date: ) n UAL I request an amendment to the Iq 9 G budget for the year following line items in my department:, GL Account (D1 - �00�i & 101 Account Name lNdA act v 'y Net change in total budget for this department is: other remarks/justification: 5 Amendment Amount l U Reason i understand that my budget cannot be amended as requested until. Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .poated to General Ledger account (s): 0 0 ➢UDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Crt T ` /1kY L S (Department making this request) Date: I O r I L-A -CI budget for the I request an amendment to the year following line items in my department:, GL Account Amendment Account Name --- Amount -Reason -- ----------------- ------ CI ✓ ✓ ✓—mil_—�=�-3y�oo� Net change in total budget for this department is: other remarks/justification: 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date .pasted to General Ledger account(s): BIID48T Axmmxnm RIQOSST To: Calhoun County Commissioners' Court From: (Departm6A aking is request) Date:,fir,/ I request an amendment to the - budget for the following line items in .my depart(ment): at Account �- Account Name Amendment ------ -------------- -- Amount Reason 0I !S-yS�l ZoS --ire w,O C- M n)�,� v "� ------------"------ Not ohango in total budget for this department jolt. other remarks/justificationt 14 1996 I understand that my budget cannot be amended as equest until Commissionerst Court approval is obtained. Signature of offioial/department head: Date of. -Commissioners' Court approval: Date posted to General Lodger account(s): i • .0. D UDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: . -f. Ck- C,QaA-O (Department making this request) Date: /O—lG -`IU I request an amendment to the Iq budget for the year following line items in my department: Amendment GL ACCount # Account Name Amount Reason -1403 J-M C I _n0� )�_c ,.�Ily`T) c` 3 0 Ij APP-- o Net change in total budget for this department is: 1 419% Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Da}'P .posted to General Ledger account(s): 40 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 't"1, �nnIV ot,(O �1 l,( 3 I Ai Department making this request) Date: 10 11-9 � I request an amendment to the LC[C,� budget for the year following line items in my department:, GL Account # ------------- 01--3-0 3—L213 bgzo Amendment Account Name Amount �nu---0 ---- � Q o co Net change in.total budget for this department is: Other remarks/justification: Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .pnsYed to General Ledger account(s): 14011 0 DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court 1 From: �w �LJeMvtcx c( T ni 2n LAa C�(0��Lti .(Department making this request) Date: f lJ _ l _9 I request an amendment to the )C�J� budget for the year - following line items in my department: Amendment GL Account # Account Name Amount r Net change in total budget for this department is: $ (J — Other remarks/justification: Reason E E1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 11 BUDGET AMENDMENT REQUEST To: Calhoun County �Coj'mmissione%r�s' Court From: JA 1 M Q V lC W1AknI x QC% (Department making this request) Date: l0-l(_`tt, I request an amendment to the 1 91 budget for the year following line items in my depattment:, GL Account # 01:, 3-6lI t9060 Amendment Account Name Amount Reason ------------------ ------------- --- ----------- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • Cl • VuU.OIL 11{!Li11ULILLgl lU i41VL-, To: Calhoun County Commissioners' court From: (Department making this request) . Date- 1v I request an amendment to the rbudget for the year following line items in my department: GL Account j/ D_ r -�- 47oS OU iSo� 01-gISIL)- 2q?J Amendment Account fame Amount Reason ------------------ -- - ------ ------------------- %Cm P EmP(oVePS -f-6 �9-ea G Vey,,—intip l4. (,c T2A„✓/A'C, -TloJ-631.o�l -q �L l•oG b)-'4�'l� 5y5 m s� Ol-yi�f0- 5f9n p✓I,s� Swvv�-� o • o -to OL) -F« flat change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head. - Date of Commissioners' Court approval. Date posted to General Ledger account(s): C BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 16 - 1I- 6 I request an amendment to the ICIq D budget for the year following line items in my department:, GL ACCOUnt 01-y5io -63ol l�o Account Name ------------------ Ad 0W0,Qa-I,kC*j n 1� Amendment Amount Reason ------------- ---- -------------- d,o Net change in total budget for this department is: $ r —_ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • NMI 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LA& 1 c �_. -- PMA— LGLOKcC� (Department making this request) Date: 0 — tL —cf. (a I request an amendment to the ( 1 (s budget for the year following line items in my depattment:- Amendment GL - Account -#— ---Account-Name --- --- Amount ---------------------------- to�Al�t. Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date pasted to General Ledger account(s): •. Z ��LtiLULl <tf 11'.11L1'1Gg1 lU)„�ua::��l To: Calhoun County Commissioners' Court From: (De artment making t1:is request) Date: 7Lf-qb I request an amendment to the /9 6 budget for the following line items in my department: GL Account_j- D1-tf,s'!D- 930 of-4Sgo_ G,73o 11)__qs S- 930 oI-�}rI_—_J_�� F -^Account__pme - �IIYtS/GRL-�SY1/L PhySIGAL - {n MA-�e. rh�usl�l� Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason -a .9 333. o� �a 14. $ —0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:__ Date of Commissioners' Court approval: Date posted to General Ledger account(s)- 0 L-41211 BUDGET AMENDMENT REQUEST • To: Calho(u1n County Commissioners' Court From: iIancil;I�v (Department making this request) Date: / Co— I _W, 1 request an amendment to the lbudget for the year following line items in my depattment:. GL Account g 0! -q! � �c�c)9 _Saar Account Name Amendment Amount ------------- 50 Net change in total budget for this department is: $ �0 ------------- Other remarks/justification: Reason -------------------- 1 understand that my budget cannot be amended as requested until Commj.ssioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Dat-a .pnn ted to General Ledger account(s): DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: f � NP± (Department making this request) Date: I 1(_q( I request an amendment to the ' budget for the —Cc1(� (year) following line items in my department:, Amendment GL Account 1f Account Name Amount ------------- ------------------ ------------- o�-�5a5-(n3o Aa4 na�,�,� � -- 12 Net change in total budget for this department is: other remarks/justification: Reason ---- ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .p.osted to General Ledger account(s): • NM- (BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: CALHOUN COUNTY TEXAS HIGHWAY PATROL (Department making this request) Date: 10-10-96 I request an amendment to the 1996 budget for the year following line items in my department: GL Account ---------- 01-y51,o - 6550 • 7101 ---Account-Name--- Radio Maintenance Computer Equipment Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount (311-e) -------Reason 311.8( Computer software $ -0- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. lQ, Signature of official/department head: Date of Commissioners' Court approval: 40 Date posted to General Ledger account(s): D UDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: 4 Uc NRa (Department making this request) Date: in I'—q6 I request an amendment to the I �itq( budget for the (year) following line items in my department:, Amendment GL Account Account Name Amount ------------- --- --------------- ------------- -_ ( _C, G> Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained_ signature of official/department head: Date of Commissioners' Court approval: Dam .posted to Genera-1 Ledger account(s): U 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: `�%� ll ' I i..n o,tl�� Department making this request) Date: 10— It _C) ce I request an amendment to the IC19 6 budget for the year following line items in my depattment: GL Account # Ugcl -Account Name AccountName p U� Amendment Amount Reason ------------- ---- --------- 6 0 Net change in total budget for this department is: $ ------------- Other remarks/ justiEication: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • 901 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: T�V -PC - (Department making this request) Date: 10-- I( --94 I request an amendment to the [C�{U budget for the year following line items in my department:, GL-Account // 0 06- al) 470�) yLIn (JG33 99a-0 G 1)5m 0C- Amendment Account Name Amount Reason --- ---------------------------- ------------------- sin Q,ny_ C?-C �CC �A6 e 1qooi (I Lk Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • • 902 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �a.�w�_- �)R2� (Department makink this request) Date: /9 — 9 y,6 • I request an amendment to the %9 j 6 budget for the year. following line items in my department: GL Account tY o7-WS oa-SY,,a 074- 69" Account Name ------------------ Amendment Amount t za, ov - 36io, va Net change in total budget for this department is: $ o ------------- ------------- Other remarks/justification: Reason PIPI O t: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. ,s Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account (s): 903 3 BUDGET AMENDMENT REQUE6T To: Calhoun County Commissioners' Court From: -np_.j. (Department making this request) Date: I L") i i —�I ie I request an amendment to the budget for the year _ following line items in my department:, Amendment GL Account # Account Name Amount Reason G� Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): • • MIS (BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners` Court From: LP a PC q. (Department making this request) Date: 10 IOG I request an amendment to the Ctel(, budget for the year following line items in my department:, Amendment GL Account # Account Name Amount -Reason ------------- `I AP_-RE�V bt,I 140% Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department- head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 905 rBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: j _ I request an amendment to,the budget for the year following line items in my department: Amendment GL-Account-#. Account Name Amount 0 cl d'S �n _ 4�10 Net change in total budget for this department is: Other remarks/justification: ,. y -------Reason i 4V� T understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M BUDGET AMENDMENTS- COUNTY COURT -AT -LAW - DISTRICT ATTORNEY 0 A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the following Budget Amendments be approved and that the offsetting amounts be taken from Group Hospitalization. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. 9 I BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Lw (Department making this request) Date: q_ Dl 3. 1! I request an amendment to the lgl1 budget for the year following line items in my depaftment: GL -Acoount -----------------�-n------ Account f�l-aaio-4��i -#- --- JtLr�rS— -Name i Q+It-f Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------------- L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: . Date of Commissioners' Court approval: D-A-te posted to General Ledger account(s): 907 BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: Criminal.District Attorney's Office (Department making this request) Date: October 7, 1996 I request an amendment to the 1996 budget for the year following line items in my department: GL-Account-#- 1-25-05-7604 ---Account Name Telephone Equipment Net change in total budget for this department is: Other remarks/justification: Amendment Amount + $655.00 - Reason to pay for additional amount charged by GTE to install new telephones I understand that my budget cannot be dedI'as reques u til Commissioners' Court approval is obtai ed. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): { • r, 1 • ACCOUNTS ALLOWED - COUNTY Claims totaling $760,427.65 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Fenster and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,464.04 for Hospital Indigent Health care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Mikula that said claims be approved for payment. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by • Commissioner Smith that the minutes of August 29, 1996 and September 9, 1996, be approved. Commissioners Finster, Smith, Mikula and Belk and Judge Hartzog all voted in favor. Howard G. Har zog Helen J. Smith County Judge Commissioner, Pct. 3 Leroy Be Commissioner, Pct. i Janice M. Mi u a Commissioner, Pct. 2 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk COUNTY TREASURER' MONTHLY AND UARTERLY REPORT The County Treasurer presented her monthly report for 1110September and her Quarterly Report and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster that said reports be approved. Commissioners Smith, Finster, Belk and Mikula and Judge Hartzog all voted in favor. 909 CALHOUN COUNTY, TEXAS STATEMENT Of BALANCES Balance On l once 7/1196 ' Receipts Disbursements .... _________ 9/30196 General s3,759,890 $520,246 $2,001,365 52,278,773 Road s Bridge General 729,621 78.447 34B,391 459,677 Road 6 Bridge Precinct 1 196,607 78,788 82,375 193,020 Road 6 Bridge Precinct 2 45,448 103,621 90,509 58,560 Rood 3 Bridge Precinct 3 406,755 29,360 76,144 359,971 Rood 8 Bridge Prec het 4 371,800 274,915 303,561 343,154 (M-Latest Road 446,759 16,295 150,080 312,974 Hwy 87/fM 1090 388,330 5,220 0 195,550 Rood Maintenance Precinct 1 63,635 855 0 64,490 Road Maintenance Precinct 4 12,759 169 0 12,928 Lateral Road Precinct 1 3,778 32 3,794 16 Lateral Road Precinct 2 3,778 32 3,794 16 Lateral Road Precinct 3 3,778 32 3,794 16 Lateral Road Precinct 4 3,778 50 3,794 34 Flood Control Precinct 1 89,102 - 1,201 3,117 87,186 Flood Control Precinct 2 1,168 17 0 1,185 flood control Precinct 3 16,322 220 0 16,542 flood'Control Precinct 4 1,523 19 0 1'542 Airport Maintenance 20,352 267 2,550 18,069 Low Library 2,742 1,897 2,277 2,362 Library Gift Memorial 2,551 1,964 1,729 2,786 fine 6 Costa Holding 22,143 27,474 6,075 43,542 Justice of Peace Pet 2 Escrow 655 0 0 655 Donations 43,268 1,937 1,933 43,272 Grants 23,940 7,776 '1,226 30,490 Records Management -County Clerk 41,203 7,026 4,207 44.022 Records Ngmt. 8 Preservation 4,113 735 0 4,848 Courthouse Security 22,994 2,235 _ 0 25,229 Juvenile Probation 33,480 53,627 36;533 50,574 District Court - Imprest Jury 2,459 3,031 2,797 2,693 County Court - Imprest Jury 2,012 792 1,176 1,628 Excess Sales Tax - Debt Service 15,727 214 0 15,941 Excess Sales Tax Revenue 128,679 1,732 0 130,411 Sheriff forfeited Property 318 3 ��"`+_ 169 152 Capital Pro) -Olivia Boat Ramp 18,529 87,445 1 29,168 76,806 Capital Prof -Seadrift Boot Ramp/Park 10D,000 0 0.. 100,000 Capital Project-Choc. Bayou Park 27,385 3,446 116 30,715 Capitol Project -Beach Sewer 12,500 0 0 12,500 Library Cart, of Obtig. Int. S Skg. 22,003 1,310 10,3t1 13,002 Gen, Oblig. Bonds Int. 6 Skg. 142,957 8,195 92,340 56,812 Gen. Oblig. Ref. Bonds Int. d Skg: B6,735 3,039 80,478 9,296 Hospital Operating 4,036,476 3,694,861 3,326,529 4,404,808 Hospital ENS Sinking 55,981 24,497 1,291 79,187 Hospital Meawrial 8,520 1,031 0 9,351 Indigent Healthcare 6,076 _____ 187,531 __________ _-, 193,223 --_-----364 Totals 111,426,429 __--------- $5,231,594 __________ s6,864,846 $9,795,177 We the undersigned County Judge and Commissioners in and for Calhoun.County, Texas hereby certify that we have this date made an examination of the County Treasurer's quart rly report, filed with us on this I/!t day of 1996, and have found the same to be correct anct 1n 11e order. R HANDS, off iciallyJ,tl OUR day of �I-TN•SS 1996. :is ' yz'�/ Commissioher Precinct #1 � Sce L. M1 u a Commissioner Precinct #2 Comm issiidler Precinct 13 ICenn�W. Fenster Commissioner Precinct #0 SWORN To AND SUBSCRI5ED BEFORE ME, County Judge, and County Commissioners of said CaljlotW) County, each respectively, on this I-ilM day of -YVA3 1996. DEFORE ME, the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, ._says that the within and foregoing report is true and correct. .FILED FOR RECORD Titis day of 1996 and recorded this L day of- 1996. C 910 THE C01111T 11DJO13RNED. r